Agenda packet — Carmel-by-the-Sea City Council, June 2, 2025 (part 2 of 3)

WHEREAS, due to risks associated with underground construction, a 10% contingency of $116,835 is recommended, resulting in a total contract amount of $1,285,185; and
WHEREAS, the total estimated Project cost for FY 2024/25, including the cost for construction with contingency, plus fees for environmental reviews and engineering support during construction, is $1,297,585 and exceeds the $1,218,000 CIP funding appropriated for this Project; and
WHEREAS, the balance needed of $79,585 is available in the CIP Contingency Fund for FY 2024/25, leaving $292,335 of the Contingency Fund remaining for any other CIP project that may need additional funds to proceed into construction.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES HEREBY:

Authorize the City Administrator to execute a Construction Contract with Coastal Paving & Excavating, Inc. in an amount, including a 10% contingency, of $1,285,185, for Projects #1, 2, and 3 of the Drainage System Repairs Projects.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMELBY-THE-SEA this 3rd day of December, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:
________________________ ____________________________
Dave Potter Nova Romero, MMC
Mayor City Clerk
Attachment 3 $WWDFKPHQW
Attachment 3 $WWDFKPHQW
Attachment 3 $WWDFKPHQW
Attachment 3 $WWDFKPHQW
Date: 4/10/2025
1 $ 1,168,350.00
Item No. Bid Qty Actual Qty Unit Price
+/
- Total
6 270 270 $107.38 $ 28,992.00
14 3 2 $2,250.00 $ 4,500.00
$ -
T&M01 0 1 $12,265.57 $ 12,265.57
T&M02 0 1 $11,000.00 $ 11,000.00
$ 56,757.57
Total CCO approved plus this CCO: $ 56,757.57
$ 1,225,107.57
Original Completion Date:

CD/WD CD/WD
Date:

Date:

Total of this Contract Change Order (CCO):

Title:

Reason for Change:

Total project cost to date:

Title:

Approved by City:

Total Extension Time: Revised Completion Date:

Project: FY 2023/24 Storm Drain Improvement Projects
Construct Storm Drain Manhole (Additional Cost Due to Added Depth)
Contract Change Order
Contractor:

Total CCO approved to date:

CONTRACT CHANGE ORDER NO.

Original Contract + $:

Time Extension:

Accepted by Contractor:

City of Carmel-by-the-Sea
Coastal Paving & Excavating, Inc. Agreement No:PWD-COASTALPAVING-215-24-25 Additional Potholing
Emergency Storm Drain Repair (20LF of 18" SD)
Description
1Carmel-by-the-Sea, CA 93921
P.O. Box CC
Public Works
Added cost associated with difference in site conditions and addition of an emergency repair to failing SD not associate with this project.

Recommended By:

This change order hereby amends the Contract, and all Contract provisions will apply hereto. This Change Order will become effective when approved by the authorized City representative. By signing the Change Order, the Contractor acknowledges and agrees that the stipulated compensation includes payment for all direct and indirect costs, schedule modification, extended overhead costs, all other fees, and cumulative impact on all other work under the Contract. Signing of the Change Order constitutes a full mutual accord and satisfaction for the changes, and the time and/or cost adjustment.

You are hereby requested to comply with the following changes from the Contract Plans and Specifications:

Install 24" PVC PS 115 Storm Drain, including 2-24"x24"x12" tee fittings (Additional Cost Due to Additional Depth)
Javier Hernandez
Project Manager
Attachment 4
Javier Hernandez <[email protected]>
FY 2023/2024 Storm Drain Improvement Projects - CPEX Job #2599 11 messages
Victor Davi <[email protected]> Fri, Mar 21, 2025 at 11:11 AM To: Javier Hernandez <[email protected]>, Casey Kenyon <[email protected]>, Michael Melicia <[email protected]>, Cheyenne Reynolds <[email protected]> Javier,
In accordance with our site meeting yesterday regarding the additional depth we have had to navigate through due to utility conflicts and other issues, Coastal Paving & Excavating is requesting a contract change order to compensate for the impacts on our operation for the work on Line 'A' on Lincoln Street:

Bid Item 6 270 LF $550.00 / LF $148,500
Actual Cost 270 LF $736.00 / LF $198,720
Additional Cost = $50,220
As I mentioned, we have identified several potential offsets included in our estimate that will help in the reduction of this cost overrun:

Bid Item 20 - Slurry cement backfill < $ 3,200 >
In Bid Item - Potholing < $ 9,618 >
In Bid Item - Rock Contingency $ < $ 11,290 >
Offset Total: < $ 21,228 >
Net Change Order Request: $ 28,992.00
Please review this information and let me know if you have any questions. --
Victor Davi
Senior Estimator | CPEX
Monterey Office: 831- 646-2099
Cell: 831-901-0072
w: coastalpavingex.com
e: [email protected]
Javier Hernandez <[email protected]> Mon, Mar 24, 2025 at 10:21 AM To: Victor Davi <[email protected]>
Cc: Casey Kenyon <[email protected]>, Michael Melicia <[email protected]>, Cheyenne Reynolds <[email protected]>
Victor,
Thank you for sending this over, this doesn't account for the extra on the initial potholing correct? Also, would this put us through the manhole construction on second and lincoln? Thanks again for working with us on this.
[Quoted text hidden]
--
Javier Hernandez, PM
[email protected]
4/4/25, 9:09 AM Carmel-by-the-Sea Mail - FY 2023/2024 Storm Drain Improvement Projects - CPEX Job #2599 https://mail.google.com/mail/u/0/?ik=5e7e80f58d&view=pt&search=all&permthid=thread-f:1827228282294272223&simpl=msg-f:182722828229427222… 1/4 Attachment 4
O: 831-427-7665
C: 831-975-1939
Victor Davi <[email protected]> Mon, Mar 24, 2025 at 1:36 PM To: Javier Hernandez <[email protected]>, Michael Melicia <[email protected]>, Casey Kenyon <[email protected]>, Cheyenne Reynolds <[email protected]> Javier,
This does not account for the initial potholing and/or the impacts to manholes and catch basins.

The MH's will be deeper but I believe we can maintain the CB depths. [Quoted text hidden]
Javier Hernandez <[email protected]> Mon, Mar 24, 2025 at 2:01 PM To: Victor Davi <[email protected]>
Cc: Michael Melicia <[email protected]>, Casey Kenyon <[email protected]>, Cheyenne Reynolds <[email protected]>
Victor,
If we can make this number work for the effects of the deeper excavation, I can start drafting up the change order to include this and the initial potholing along with the emergency SD work? Please let me know, otherwise we can wait and discuss upon completion of the manhole work?
Thank you
[Quoted text hidden]
Victor Davi <[email protected]> Mon, Mar 24, 2025 at 2:04 PM To: Javier Hernandez <[email protected]>
Cc: Michael Melicia <[email protected]>, Casey Kenyon <[email protected]>, Cheyenne Reynolds <[email protected]>
Javier,
Let me discuss this with the field and get back to you. [Quoted text hidden]
Victor Davi <[email protected]> Tue, Mar 25, 2025 at 2:15 PM To: Javier Hernandez <[email protected]>
Cc: Michael Melicia <[email protected]>, Casey Kenyon <[email protected]>, Cheyenne Reynolds <[email protected]>
Javier,
The added cost for deepened manholes #2 & #3 on Lincoln Street is $2,250/EA - $4,500 total.

Let me know if you have any questions, or need additional information. [Quoted text hidden]
Javier Hernandez <[email protected]> Wed, Mar 26, 2025 at 6:53 AM To: Victor Davi <[email protected]>
Cc: Michael Melicia <[email protected]>, Casey Kenyon <[email protected]>, Cheyenne Reynolds <[email protected]>
Victor,
Thank you for this information,
Casey, I have a check in with Cheyenne mainly to go over billing, I think the thought is that we issue one change order to cover the majority of these costs. I would suggest we break them up into the three phases/sites and approach it that way. 4/4/25, 9:09 AM Carmel-by-the-Sea Mail - FY 2023/2024 Storm Drain Improvement Projects - CPEX Job #2599 https://mail.google.com/mail/u/0/?ik=5e7e80f58d&view=pt&search=all&permthid=thread-f:1827228282294272223&simpl=msg-f:182722828229427222… 2/4 Attachment 4
Cheyenne, I think we will cancel today's meeting which will give me time to go out in the field and confirm some quantities for myself. I'm open to suggestions,
Thank you
[Quoted text hidden]
Casey Kenyon <[email protected]> Wed, Mar 26, 2025 at 6:58 AM To: Javier Hernandez <[email protected]>
Cc: Victor Davi <[email protected]>, Michael Melicia <[email protected]>, Cheyenne Reynolds <[email protected]>
Ok thank you Javier. We are currently not on site. Chris is still out and I can’t man the site without him but can be available if you would like to meet let me know. Thank you.

Casey Kenyon
Superintendent | CPEX
Monterey Office: 831- 646-2099
Salinas Office: 831-646-3100
w: coastalpavingex.com
e: [email protected]
[Quoted text hidden]
Javier Hernandez <[email protected]> Wed, Mar 26, 2025 at 7:11 AM To: Casey Kenyon <[email protected]>
Cc: Victor Davi <[email protected]>, Michael Melicia <[email protected]>, Cheyenne Reynolds <[email protected]>
Casey,
Thank you for the update, I will begin drafting up the change order upon my visit, that being said, I will have a draft ready for review upon completion of the construction at the 2nd and Lincoln site. When do we have formwork for concrete scheduled for, is that what comes next? I want to make sure I'm available to review that phase of the project.

Thank you
[Quoted text hidden]
Cheyenne Reynolds <[email protected]> Wed, Mar 26, 2025 at 9:49 AM To: Javier Hernandez <[email protected]>
Cc: Casey Kenyon <[email protected]>, Victor Davi <[email protected]>, Michael Melicia <[email protected]>
Javier,
Just let me know what works best for you.

Thank you,
4/4/25, 9:09 AM Carmel-by-the-Sea Mail - FY 2023/2024 Storm Drain Improvement Projects - CPEX Job #2599 https://mail.google.com/mail/u/0/?ik=5e7e80f58d&view=pt&search=all&permthid=thread-f:1827228282294272223&simpl=msg-f:182722828229427222… 3/4 Attachment 4
[Quoted text hidden]
Javier Hernandez <[email protected]> Wed, Mar 26, 2025 at 10:03 AM To: Cheyenne Reynolds <[email protected]>
Cheyenne,
Let's skip today's meeting, I have a ton of backlog and would like to get out to the site today as well. If you could just provide me with schedule updates as you generate them that would be great. I published the last schedule, so I'm sure I'm going to get calls once the neighbors see you're still out there come April 7th.

Thank you
[Quoted text hidden]
4/4/25, 9:09 AM Carmel-by-the-Sea Mail - FY 2023/2024 Storm Drain Improvement Projects - CPEX Job #2599 https://mail.google.com/mail/u/0/?ik=5e7e80f58d&view=pt&search=all&permthid=thread-f:1827228282294272223&simpl=msg-f:182722828229427222… 4/4 Attachment 4
Javier Hernandez <[email protected]>
FY 2023/2024 Storm Drain Improvement Projects - CPEX Job #2599 Victor Davi <[email protected]> Tue, Mar 25, 2025 at 2:15 PM To: Javier Hernandez <[email protected]>
Cc: Michael Melicia <[email protected]>, Casey Kenyon <[email protected]>, Cheyenne Reynolds <[email protected]>
Javier,
The added cost for deepened manholes #2 & #3 on Lincoln Street is $2,250/EA - $4,500 total.

Let me know if you have any questions, or need additional information. [Quoted text hidden]
4/4/25, 9:09 AM Carmel-by-the-Sea Mail - FY 2023/2024 Storm Drain Improvement Projects - CPEX Job #2599 https://mail.google.com/mail/u/0/?ik=5e7e80f58d&view=pt&search=all&permmsgid=msg-f:1827602270178204352&simpl=msg-f:1827602270178204352 1/1 Attachment 4

RECIPIENT:

City of Carmel-by-the-Sea
FY 2023/2024 Storm Drain IImprovement Project
PO Box CC
Carmel-by-the-Sea, California 93921
Phone: (831) 427-7665
Estimate #3416
Sent on 02/18/2025
Total $11,000.00
Product/Service Description Qty. Unit Price Total
Emergency Storm Drain
Repair
Remove and replace 20 LF of 18" storm drain. 1 $11,000.00 $11,000.00 Total $11,000.00
This quote is valid for the next 30 days, after which values may be subject to change. We require a $1,000.00 non-refundable Deposit. Payment must be made before any work is scheduled. 50% of the contract value to be paid upon mobilization. The remaining balance will be billed upon completion or if in progress by the 5th of the following month.

Invoices to be paid within 10 days from the date of invoice. No retention to be held on payments. *A CREDIT OF 1% WILL BE APPLIED TO PAYMENTS MADE WITHIN 5 DAYS OF INVOICE DATE. *A LATE FEE OF 3% PER MONTH (36% PER ANNUM) WILL BE APPLIED TO PAST DUE BALANCES. *A CREDIT CARD FEE OF 3% WILL BE APPLIED TO ALL CREDIT CARD PAYMENTS.

Job Specific Exclusions:

Additional Exclusions: Include but not limited to: Traffic control, Permits or Fees, survey, Testing, Import or export of any kind unless otherwise stated, Hard Rock Excavation, any handling of spoils or materials generated by others, adverse sub-surface conditions, drying of soils too wet for use, SWPPP plans, installing or maintaining BMP’s, corrective action during and after a rain event, any excavation for or installation of underground utilities, damage to or repair of unmarked underground utilities, disposal of any soil or debris deemed Hazardous, temporary fencing, bonds, removal of parked cars, heavy cleaning or pressure washing, Priming oil stains, crack routing, disposal of any soil or debris deemed Hazardous, temporary fencing, any activity not specifically included in the above estimate.

We provide a standard 1-year workmanship warranty for all new installations. However, please note that there are no warranties for overlays and seal coat.

Signature: _____________________ Date: _____________
Coastal Paving & Excavating Inc.

License #1021900
24560 Silver Cloud Court | 102 | Monterey, California 93940 8316462099 | [email protected] |
https://www.coastalpavingex.com/
2/24/25
Attachment 4
Date: 5/6/2025
2 $ 1,168,350.00
Item No. Bid Qty Actual Qty Unit Price
+ /
- Total
B15 2 3 $11,000.00 $ 11,000.00
B29 60 30 $475.00 $ (14,250.00)
B30 165 195 $320.00 $ 9,600.00
B34 700 1459 $25.00 $ 18,975.00
B36 10 0 $135.00 $ (1,350.00)
$ 23,975.00
$ 56,757.57
Total CCO approved plus this CCO: $ 80,732.57
$ 1,249,082.57
Original Completion Date:

CD/WD CD/WD
Date:

Date:

Permeable drain rock bedding, if necessary
Approved by City:

Title:

Accepted by Contractor:

Title:

Added cost associated with difference in site conditions, balance of work on 11th and Carmelo included in this Change Order Time Extension: Total Extension Time: Revised Completion Date:

Total of this Contract Change Order (CCO):

Total CCO approved to date:

Total project cost to date:

Reason for Change:

Construct Storm Drain Drop Manhole
Install 18" PVC PS 115 Storm Drain Concrete Encased
Install 18"PVC PS 115 Storm Drain
Remove, Re-grade & Re-pave area adjacent to new drop catch basin, including raising AC berm at Carmelo & 11th
You are hereby requested to comply with the following changes from the Contract Plans and Specifications:

Contract Change Order Original Contract + $:

Description
CONTRACT CHANGE ORDER NO.

Project: FY 2023/24 Storm Drain Improvement Projects
Contractor: Coastal Paving & Excavating, Inc. Agreement No:PWD-COASTALPAVING-215-24-25 City of Carmel-by-the-Sea
Public Works
P.O. Box CC
Carmel-by-the-Sea, CA 93921
President
05/06/2025
05/06/25
Project Manager
Project Manager
05/06/25
Attachment 5
RECIPIENT:

City of Carmel-by-the-Sea
FY 2023/2024 Storm Drain IImprovement Project
PO Box CC
Carmel-by-the-Sea, California 93921
Phone: (831) 427-7665
Estimate #3558
Sent on 04/16/2025
Total $14,458.00
Product/Service Description Qty. Unit Price Total
Asphalt Demo Saw cut, remove and dispose of entire designated asphalt area.
(525 SF)
1 $3,332.00 $3,332.00
Fine grading Fine grade designated area including 5 tons of base rock and installation of 3 meter boxes. (525
SF)
1 $3,867.00 $3,867.00
Asphalt Patching Install 3” of hot commercial grade asphalt to entire designated area and compact to finish. (525 SF)
1 $4,995.00 $4,995.00*
Install Hand Rolled Berm Install hand rolled berm with hot mix asphalt. (80 LF)
1 $2,264.00 $2,264.00
* Non-taxable
Total $14,458.00
This quote is valid for the next 30 calendar days, after which all values may be subject to change. We require a deposit in the amount of $1,000.00 or an amount equal to 10% of the total contract value, whichever is less. This deposit shall be considered non-refundable and must be made before any work is scheduled. Customer agrees to provide payment in an amount equal to 50% of the remaining contract value to be paid upon mobilization. The remaining balance will be billed upon completion or if in progress by the 5th day of the following month. Invoices to be paid within 10 calendar days from the date of invoice. No retention to be held on payments.
*A CREDIT OF 1% WILL BE APPLIED TO PAYMENTS MADE WITHIN 5 DAYS OF INVOICE DATE. *A LATE FEE OF 3% PER MONTH (36% PER ANNUM) WILL BE APPLIED TO PAST DUE BALANCES. *A CREDIT CARD FEE OF 3% WILL BE APPLIED TO ALL CREDIT CARD PAYMENTS.

All work will be performed in compliance with all applicable California law and regulations. We will not be held responsible for delays due to weather, shipping, supply chains, or any other items beyond our control.

Any alterations or modifications to the scope of work will require a written change order signed by both parties.

Job Specific Exclusions:

Additional exclusions include, but are not limited to: traffic control, expenses related to permits or fees, inspections, surveys, staking, testing, import or export of any kind unless otherwise stated, hard rock excavation, any handling of spoils or materials generated by other third parties, adverse sub-surface conditions, drying of soils too wet for use, SWPPP plans, installing or maintaining BMP’s, corrective action during and after any inclement weather event, any excavation for or installation of underground utilities, damage to or repairs of unmarked underground utilities, disposal of any soil or debris deemed hazardous, temporary fencing, bonds, removal of parked cars, heavy cleaning or pressure washing of any areas, priming oil stains, crack routing, and any activity not specifically included in the above estimate. 1 of 2 pages
Coastal Paving & Excavating Inc.

License #1021900
24560 Silver Cloud Court | 102 | Monterey, California 93940 8316462099 | [email protected] |
https://www.coastalpavingex.com/
Attachment 6
We provide a standard 1-year workmanship warranty for all new installations. However, please note that there are no warranties for overlays and seal coat.

Signature: _____________________ Date: _____________
2 of 2 pages
Coastal Paving & Excavating Inc.

License #1021900
24560 Silver Cloud Court | 102 | Monterey, California 93940 8316462099 | [email protected] |
https://www.coastalpavingex.com/
Attachment 6
RECIPIENT:

City of Carmel-by-the-Sea
FY 2023/2024 Storm Drain IImprovement Project
PO Box CC
Carmel-by-the-Sea, California 93921
Phone: (831) 427-7665
Estimate #3413
Sent on 02/17/2025
Total $27,721.60
Product/Service Description Qty. Unit Price Total
Remove and Replace
Section of Failing Road
Remove 3" Existing AC and 12" Existing base rock.

Install imported class 2 base rock and compact to
finish. Install 3" AC and compact.
560 $38.86 $21,761.60
AC Dike Replacement Replace 40 LF of AC dike. 1 $2,960.00 $2,960.00 Traffic control Standard Traffic control per MUTCD standards. 1 $3,000.00 $3,000.00* * Non-taxable
Total $27,721.60
This quote is valid for the next 30 days, after which values may be subject to change. We require a $1,000.00 non-refundable Deposit. Payment must be made before any work is scheduled. 50% of the contract value to be paid upon mobilization. The remaining balance will be billed upon completion or if in progress by the 5th of the following month.

Job Specific Exclusions:

We provide a standard 1-year workmanship warranty for all new installations. However, please note that there are no warranties for overlays and seal coat.

Signature: _____________________ Date: _____________
Coastal Paving & Excavating Inc.

License #1021900
24560 Silver Cloud Court | 102 | Monterey, California 93940 8316462099 | [email protected] |
https://www.coastalpavingex.com/
Attachment 7

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
June 2, 2025
CONSENT AGENDA (Estimated time - 10 min)
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Javier Hernandez, Project Manager
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

Resolution 2025-046, authorizing a cost sharing agreement between the City of Carmel-By-the-Sea and County of Monterey for the pavement rehabilitation of the portion of Ocean Avenue between just west of Cabrillo Highway, California State Route 1, also known as Pacific Coast Highway and Carpenter Street, with a budget of $400,000.00.

RECOMMENDATION:

Adopt Resolution 2025-046 (Attachment 1), authorizing a cost sharing agreement between the City of Carmel-By-the-Sea and County of Monterey for the pavement rehabilitation of the portion of Ocean Avenue between just west of Cabrillo Highway, California State Route 1, also known as Pacific Coast Highway and Carpenter Street, with a budget of $400,000.00.

BACKGROUND/SUMMARY:

Project Background:

The City’s FY 2024-25 Conglomerate Paving Project represents a critical investment in local infrastructure, combining elements from multiple capital projects to maximize the use of limited funding while advancing key public works improvements.

The foundation of this project stems from the FY 2023-24 Annual Paving Project, approved by Council in April 2023. This effort leverages $674,000 in Maintenance of Effort funds to secure external funding from TAMC through Measure X, Gas Tax, SB 1 (RMRHA), and RSTIP. Planned improvements include asphalt overlays on five key roadway segments—including Upper Ocean Avenue and Santa Lucia Avenue—as well as slurry seal treatments on 21 primarily residential streets. Sidewalk upgrades in the downtown area will feature permeable pavers, supporting stormwater management and pedestrian safety. Total construction costs are estimated at $1.68 million, with several high-cost segments included as additive bids, to be awarded if funds allow.

Additionally, deferred work from the FY 2021-22 Paving Project—originally excluded due to higher-thanexpected bids—will be incorporated. These include overlay improvements along San Antonio Avenue, Monte Verde Street, and Torres Street, estimated at $835,000.

A portion of the FY 2022-23 Concrete Street Repairs Project is also being integrated into the Conglomerate Paving Project. While the full $3 million project remains on hold pending future funding, $792,000 was reallocated, allowing the critical reconstruction of the San Antonio–Ocean Avenue intersection ($293,000) to move forward.

Together, these combined efforts reflect a strategic and cost-conscious approach to preserving and enhancing the City’s roadway network, while capturing the full benefit of available local and regional funding sources.

Extension of Improvements – City-Led Collaboration with County:

As part of this comprehensive infrastructure initiative, the City has also initiated a collaborative effort with Monterey County to extend roadway improvements along Ocean Avenue, from the eastern City limits to Cabrillo Highway. This extension is essential to ensure continuity in pavement quality, design standards, and long-term performance along this key regional corridor.

To facilitate the County’s participation in this City-led project, staff is requesting Council approval of the enclosed Cost Sharing Agreement (Attachment 2) in the amount of $400,000. This agreement, has been reviewed by both City and County Counsel.

With Council approval, construction of this extended segment is anticipated to begin in Summer 2025 and continue into Fall 2025. This collaboration underscores the City’s leadership in regional infrastructure planning and its commitment to delivering high-quality, community-serving transportation improvements.

FISCAL IMPACT:

In June 2024, Council adopted the CIP Budget for FY 2024/2025 which included $2,810,000 for this Project in CIP Account Number 301-311-43008.

PRIOR CITY COUNCIL ACTION:

In June 2021, Council adopted the CIP Budget for FY 2021/2022 including the Annual Paving Project, FY 21-22.

In June 2022, Council adopted the CIP Budget for FY 2022/2023 including the Concrete Street Repairs, FY 22-23.

In June 2023, Council adopted the CIP Budget for FY 2023/2024 including the Annual Paving Project, FY 23-24.

In June 2024, Council adopted the CIP Budget for FY 2024/2025 which included the Conglomerate Paving Project FY 24-25.

ATTACHMENTS:

Attachment 1) Resolution 2025-046
Attachment 2) City and County Cost Sharing Agreement

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION NO. 2025-046

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING

A COST SHARING AGREEMENT BETWEEN THE CITY OF CARMEL-BY- THE-SEA AND COUNTY

OF MONTEREY FOR THE PAVEMENT REHABILITATION OF THE PORTION OF OCEAN AVENUE BETWEEN CABRILLO HIGHWAY AND CARPENTER STREET, WITH A BUDGET OF $400,000.00 WHEREAS, in June 2021, Council adopted Resolution 2022-033 approving Capital Improvement Projects for Fiscal Year 2021/22, including the Annual Paving Project; and WHEREAS, in June 2022, Council adopted Resolution 2022-048 approving Capital Improvement Projects for Fiscal Year 2022/23, including the Concrete Street Repairs; and WHEREAS, in June 2023, Council adopted Resolution 2023-067 approving capital improvement projects for Fiscal Year 2023/24, including the Annual Paving Project; and WHEREAS, in June 2024, Council adopted Resolution 2024-047 approving capital improvement projects for Fiscal Year 2023/24, including the Conglomerate Paving Project for FY 2024/25, which will be merged with the FY 2023/24 Paving Project; and
WHEREAS, in September 2024, Council adopted Resolution 2024-075 authorizing the City Administrator to Execute Amendment No. 2 to the Professional Services Agreement with Wallace Group for Project Management and Design Services for the Conglomerate Paving Project; and WHEREAS, there is sufficient budget available in the Capital Fund Account to cover fees for the Capital Improvement Projects.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BYTHE-SEA DOES HEREBY:

Authorize authorizing a cost sharing agreement between the City of Carmel-By-the-Sea and County of Monterey for the pavement rehabilitation of the portion of Ocean Avenue between just west of Cabrillo Highway, California State Route 1, also known as the Pacific Coast Highway and Carpenter Street, with a budget of $400,000.00.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 2nd day of June, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:
___________________________________ _____________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
Attachment 1

COST SHARING AGREEMENT BETWEEN THE

CITY OF CARMEL-BY-THE-SEA AND COUNTY OF MONTEREY

FOR THE PAVEMENT REHABILITATION OF THE PORTION OF OCEAN AVENUE

BETWEEN CABRILLO HIGHWAY AND CARPENTER STREET
This Cost Sharing Agreement (the “Agreement”) by and between the City of Carmel-bythe-Sea, a California general law city and municipal corporation (hereinafter “City”), and the County of Monterey, California, (the “County”), collectively the “Parties.” This Agreement shall be effective as of the date of the last signature of the Agreement (“Effective Date”).

RECITALS
WHEREAS, the City proposes to construct pavement improvements, on Ocean Ave; and WHEREAS, a portion of Ocean Avenue lies outside the City limits and within unincorporated County Right-of-Way; and
WHEREAS, the County requested the City include within the scope of its work rehabilitation of the pavement for the 1,015-foot portion of Ocean Avenue (“Pavement Rehabilitation”) that lies within the unincorporated County Right-of-Way just west of Cabrillo Highway, California State Route 1, also known as the Pacific Coast Highway. The pavement improvements within the unincorporated County Right-of-Way shall be referred to herein the “Project”.

WHEREAS, the City estimates the Project costs to be approximately four hundred thousand ($400,000).

AGREEMENT
NOW, THEREFORE, in consideration of the foregoing recitals and the mutual goals and objectives contained herein, the Parties agree as follows:

Attachment 2

1. County Reimbursement of City Costs:

The County shall reimburse the City the actual construction costs for the Project and soft costs associated therewith, the total of which is estimated to be four hundred thousand ($400,000) as agreed to per Exhibit A (attached and incorporated by this reference) and shown on Exhibit B (attached and incorporated by this reference). The City shall notify the County when actual costs have reached four hundred thousand ($400,000).

2. Payment of Invoices:

Invoices for reimbursement shall be submitted to the County on a monthly basis and shall contain all necessary supporting documentation and detail in a form acceptable to the County, including but not limited to all timecards, invoices, and any conditional and unconditional waivers. County shall have the right to review and confirm that the invoices submitted by the City for reimbursement are in conformance with the terms of this Agreement prior to forwarding to the County Auditor-Controller. Payments will be made within 45 days of receipt of complete invoices (which have been determined to conform to the terms of this Agreement by Public Works, Facilities, and Parks) by the County Auditor-Controller.

3. County Utility Obligations:

The County shall coordinate and confirm all utilities within the Project area. The County shall verify that all known utilities are shown accurately. The County shall pothole excavate any utility conflicts, known and unknown, prior to the start of construction.

4. City Inspection Obligations:

The City shall be responsible for providing construction inspection services associated with construction of the Project. The City will include in the invoices to the County the cost for the construction inspection services of the Project. Quality assurance inspections provided by the County shall be coordinated with the City Superintendent and City Project Manager.

5. County Encroachment Permit Obligations:

The County shall provide a no fee encroachment permit to the City for work to be done within the County’s jurisdiction throughout the duration of the Project.

6. Ongoing Maintenance Obligation:
a. County’s Maintenance Obligation: The County accepts all future maintenance responsibility of the pavement within the Project area as shown on [Exhibit B]. b. City’s Maintenance Obligation: The City accepts all future maintenance responsibility of the pavement rehabilitation within City limits. The City’s future maintenance obligation specifically includes the 300-feet portion of Ocean Avenue that lies within the City limits. Such maintenance to be performed by the City shall be at a level that meets the standards for roads within the City.

Attachment 2

7. Indemnity:
a. County’s Indemnity Obligation: The County shall fully defend, indemnify and hold the City, its officers, agents and employees harmless against all claims for damages to persons or property arising out of the County’s ongoing maintenance obligations of the pavement in the Project area.
b. City’s Indemnity Obligation: The City shall fully defend, indemnify and hold the County, its officers, agents and employees harmless against all claims for damages to persons or property arising out of the City’s ongoing maintenance obligations of the pavement rehabilitation that lies within the City limits.

8. Insurance:

The City will require all contractors and subcontractors to name the City and the County, and their officers, agents and employees as additional insureds on their general liability and automobile liability policies for work on the pavement rehabilitation on Ocean Avenue. These insurance policies must have minimum limits of $2 million per occurrence and $5 million aggregate and the contractors and subcontractors must provide to the City and County a certificate of insurance and endorsements confirming the additional insured coverage in the amounts specified herein.

9. Notices:

All notices required or permitted under this Agreement shall be in writing and shall be deemed delivered as follows:

City of Carmel-by-the-Sea
Attn: Javier Hernandez, Public Works Project Manager
City of Carmel-by-the-Sea
Public Works Department
P.O. Box CC
Carmel, California 93921
County of Monterey
Department of Public Works, Facilities and Parks
Attn: Randell Ishii, Director
1441 Schilling Place, 2nd Floor
Salinas, California 93901
(831) 784-5647
[email protected]

10. General Provisions.
a. The Parties agree to execute, acknowledge and deliver any and all additional papers documents and other assurances, and shall perform any and all acts and things reasonably necessary, in connection with the performance of the obligations hereunder and to carry out the intent of the Parties.
b. This Agreement may be executed in counterparts and by electronic signatures and shall have the same force and legal effect as an executed original.

Attachment 2

COUNTY OF MONTEREY
Public Works, Facilities and Parks
Contractor’s Business Name
By:

Randell Ishii
Director of PWFP

Date: By:

Mitch Skyer, President
Approved as to Form Date:

Office of the County Counsel
Susan K. Blitch, County Counsel
By:

By: Kris Laseter, COO
Mary Grace Perry
Deputy County Counsel Date:

Date:

Approved as to Fiscal Provisions

By:

Name:

Title: Auditor/Controller
Date:

Approved as to Indemnification and
Insurance Provisions
Office of the County Counsel
Risk Management Division
Susan K. Blitch, County Counsel

By:

David Bolton
Risk Manager

Date:

Attachment 2

CITY OF CARMEL-BY-THE-SEA
By:

Dale Byrne
Mayor, City of Carmel-by-the-Sea
Date:

By:

Brian Pierik
City Attorney
Date:

Approved as to Form
By:

Nova Romero
City Clerk
Date:

Attachment 2
EXHIBIT A – PRELIMINARY ESTIMATE

OCEAN AVE RESURFACING
Carmel-by-the-Sea to State Route 1
Item
No
Item
Code
F
S Item Description Unit of
Measure
Estimated
Quantity Unit Price Amount
1 170103 Clearing and Grubbing LS 1 75,000.00 75,000.00 2 390095 Replace Asphalt Concrete Surfacing CY 208 390.00 81,120.00 3 390132 Hot Mix Asphalt (Type A) (0.2' Thick) TON 550 250.00 37,500.00 4 393001 Pavement Reinforcing Fabric SQYD 1,250 2.25 2,812.50 5 394073A Place Hot Mix Asphalt Rolled Berm LF 90 20.00 1,800.00 6 397005 Tack Coat TON 1 1,200.00 1,200.00
7 398200 Cold Plane Asphalt Concrete Pavement SQYD 350 25.00 8,750.00 8 780210A Survey Monument EA 5 1,200.00 6,000.00
9 810230 S Pavement Marker (Retroreflective) EA 30 6.00 180.00 10 820130 Object Marker (Culvert Marker) EA 3 100.00 300.00 11 820750 Furnish Single Sheet Aluminum Sign
(0.063 - Unframed) SQFT 81.25 80.00 6,500.00
12 820840 Roadside Sign - One Post EA 13 400.00 5,200.00 13 846007 S 6" Thermoplastic Traffic Stripe
(Enhanced Wet Night Visibility) LF 1,960 2.00 3,920.00
14 846010 S 8" Thermoplastic Traffic Stripe
(Enhanced Wet Night Visibility) LF 131 2.50 327.50
15 846012 S Thermoplastic Pavement Marking
(Enhanced Wet Night Visibility) SQFT 463 9.50 4,398.50
16 846026 Remove Pavement Marking SQFT 481 3.00 1,443.00 17 846030 Remove Thermoplastic Traffic Stripe LF 1,111 1.00 1,111.00 18 860810 S Inductive Loop Detectors LS 1 10,000.00 10,000.00 F - Final Pay Item Subtotal 347,563
S- Specialty Item 10% Contingency 34,756
Total 382,319
SAY 400,000
Attachment 2
EXHIBIT B – LOCATION MAP

OCEAN AVE RESURFACING
Carmel-by-the-Sea City Limit to State Route 1
Ocean Ave
Attachment 2

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
June 2, 2025
CONSENT AGENDA (Estimated time - 10 min)
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Rob Culver, Superintendent, Public Works
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

Resolution 2025-047 approving a list of streets to be resurfaced in Fiscal Year 2025/26 partially funded by SB1: The Road Repair and Accountability Act of 2017.

RECOMMENDATION:

Adopt Resolution 2025-047 approving a list of streets to be resurfaced in Fiscal Year 2025/26 partially funded by SB1: The Road Repair and Accountability Act of 2017.

BACKGROUND/SUMMARY:

California charges excise and sales taxes on gasoline and diesel fuel for transportation-related purposes and allocates a percentage of the funding to cities and counties. This funding is known as the Highway Users Tax Account (HUTA), also referred to as the gas tax. Until 2017, the gas tax had not been updated in 23 years, and the State was confronted with a backlog of deferred infrastructure repairs for bridges, freeways, and roads.

In April 2017, the Governor signed Senate Bill 1 (SB 1), the Road Repair and Accountability Act, into law.

This legislation addresses road maintenance, rehabilitation, and safety needs of both the State highway system and local streets by increasing the per gallon fuel excise taxes, raising diesel fuel sales taxes, and charging new vehicle fees. SB 1 is estimated to generate $1.5 billion a year for California cities and counties for street maintenance efforts statewide. Since November 1, 2017, a portion of this new funding, called the Road Maintenance and Rehabilitation Account (RMRA), has been apportioned by formula to eligible cities and counties for local street purposes.

In order for the City to be eligible to receive RMRA funds, the City must:

1. Adopt City budgets that include the proposed SB 1 street projects list.

2. Incorporate the SB 1 project list, including project description, locations, schedule, and estimated useful life, in the Capital Improvement Plan (CIP), and submit the CIP to the California Transportation Commission annually by October 16.

3. Sustain a certain amount of local funding for streets, known as the Maintenance of Effort (MOE).

4. Report on the use of the funds annually.

Public Works has identified the proposed street projects based on the Street Saver Pavement Management System. In the Fall of 2022 working with the Transportation Agency of Monterey County (TAMC) and their paving consultant, NCE, the City’s field condition assessment was reanalyzed, and the updated pavement rehabilitation strategies and cost information were incorporated into the Pavement Management System database.

Used by numerous agencies throughout California, the Street Saver System scientifically optimizes public funds by targeting pavement rehabilitation strategies to roadway segments which are about to slip into rapid decline, rather than allocating dollars to an agency’s most damaged pavement sections which will ultimately require more-costly, complete pavement section reconstructions. Public Works staff has slightly modified the Street Saver’s recommended roadway segment list due to other planned projects and by grouping similar pavement rehabilitation treatments to further optimize cost-effectiveness.

Formation of the "Conglomerate Paving Project FY 24-25" was formulated as follows:

Due to higher than anticipated construction bids received for the Annual Paving Project for FY 21-22, four additive bid items were not awarded for the construction contract. The bid items were for asphalt overlays along San Antonio Avenue, between Fourth and Ocean Avenues, San Antonio, between Ocean and Eighth Avenues, Monte Verde Street, between Fourth and Ocean Avenues, and along Torres Street, from Second to Fourth Avenues. All four of these bid additives, have a construction cost estimate of $835,000. All four of these street segments will be included in the Conglomerate Paving Project FY 25-26.

Secondly, the FY 22-23 Concrete Street Repairs Project which for the design is complete is "shovel ready" for construction; however, the construction cost estimate is nearly $3 million. Therefore, the majority of this project will be shelved until future capital funding becomes available. However, the reconstruction of the San Antonio-Ocean Avenue intersection which has a cost estimate of $293,000 will be included Conglomerate Paving Project FY 25-26.

In addition, in July 2024, Council adopted a list of streets to be included in the FY 24-25 Annual Paving Project. The City’s annual Maintenance of Effort funding ($674,000 for FY 24-25) leverages external funds via TAMC from Measure X, Gas Tax, SB 1 - the Road Maintenance and Rehabilitation Account (RMRHA), and the Regional Surface Transportation Program (RSTIP). This project included design and construction of asphalt pavement overlays of nine roadway segments, including Upper Ocean Avenue and Santa Lucia Avenue, between Dolores Street and Rio Road, removal of failed pavement sections and providing a slurry seal treatment on 21 road segments predominately in residential neighborhoods, and replacing broken sidewalks with permeable pavers along five road segments in the downtown area.

The project description for “Streets and Road Projects” will include the following lists of streets planned to be partially funded with HUTA and RMRA account revenues:

Resurface the following streets with an asphalt overlay:

1. Ocean Avenue, Carpenter Street to East City Limits

2. Santa Lucia Avenue, Dolores Street to Rio Road

3. Sixth Avenue, Guadalupe Street to Carpenter Street

4. Tenth Avenue, Junipero to Mission Streets

5. San Antonio Avenue, Fourth Avenue to Ocean Avenue

6. San Antonio Avenue, Ocean Avenue to Eight Avenue

7. Monte Verde Street, Fourth Avenue to Ocean Avenue

8. Torres Street, Second Avenue to Fourth Avenue

9. San Antonio Avenue and Ocean Avenue Intersection
Remove sections of failed pavement, and slurry seal the following road segments:

1. Second Avenue, Casanova to Monte Verde Streets

2. Third Avenue, Monte Verde to Dolores Streets

3. Sixth Avenue, Junipero to Torres Streets

4. Sixth Avenue, Monte Verde Street to Lincoln Street

5. Sixth Avenue, Dolores to Mission Streets

6. Dolores Street, Vista to Second Avenues

7. Dolores Street, Fifth to Ocean Avenues

8. Flanders Way, Vizcaino to Crespi Avenues

9. Forest Road, Ocean to Seventh Avenues

10. Guadalupe Street, Second to Third Avenues

11. Guadalupe Street, Fifth to Sixth Avenues

12. Lobos Street, First to Second Avenues

13. Mission Street, Ocean to Eighth Avenues

14. Monte Verde Street, Second to Fourth Avenues

15. Monterey Street, North End to Second Avenue

16. Perry Newberry Way, Fourth to Sixth Avenues

17. Pine Ridge Way, Forest Road to Turn Around

18. Santa Fe Street, Third to Fourth Avenues

19. Santa Rita Street, North City Limits to Mountain ViewAvenue

20. Torres Street, North of Eleventh Avenue

21. Vizcaino Avenue, Mountain ViewAvenue to Flanders Way Remove broken areas of concrete, asphalt, and brick sidewalks, and replace with permeable pavers, where needed, along the following street segments:

1. Junipero Street – west side, Sixth to Ocean Avenues

2. Northwest Corner – Dolores Street and Seventh Avenue

3. Northwest Corner – Dolores Street and Sixth Avenue

4. Sixth Avenue – south side, Mission to Junipero Streets

5. Southeast Corner – Dolores Street and Ocean Avenue
Install ADA-compliant ramps at intersections and modify drainage as required. Restore traffic striping and pavement markings as indicated on the plans, and provide landscaping and/or trees to supplement the project.

Note: Currently, costs of roadway materials and construction labor are highly erratic due to construction labor shortages, busy contractors, supply chain issues, and inflation. Therefore, it is unknown at this time which, and to what extent, the above list of streets can be repaired. Further, local engineering design firms are facing staffing shortages and backlogs of work, leading to project delays. However, bundling similar projects with the same, or similar, pavement resurfacing treatments (asphalt overlays and slurry seals), will stretch the limited available funding in a cost-effective manner.

The useful life of the repaired road segments will depend on the pavement rehabilitation method selected for each street. An asphalt overlay may extend the useful life of the residential and collector streets by 20 to 25 years, and arterials (Ocean Avenue) by 15 to 20 years. A slurry seal may have a useful life of 5 to 10 years.

The design of this project is currently in design and anticipated to begin with construction in the fall of 2025, following the busy summer season.

FISCAL IMPACT:

The City is estimated to receive a total of $422,027 in FY 2025/26 from the following sources, via TAMC:

No. Funding Source Estimated Amount
1 Measure X $235,661
2 Highway Users Tax (Gas Tax) $90,962
3 SB 1 - RMRA $83,118
4 Regional Surface Transportation
Program Fair Share (RSTP)
$12,286
Total $422,027
These amounts will be shown as revenue in the City's budget for FY 2025/26 and allocated to the street paving project within the Capital Projects Fund.

In order to receive this funding, the City must annually expend from its General Fund for street purposes, an amount not less than the annual average of its expenditures of the past three (3) fiscal years. This amount is known as Maintenance of Effort (MOE). Based on the most recent available information, the City's MOE for FY 2025/26 is $680,135 This figure will be included in the City's Capital Improvement Plan for FY 2025/26.

The total Project funding is estimated to be $2,810,000.

The program-level cost estimates for the various components of the Projects are tabulated below:

No. Component Budget
1 Engineering & Design $180,000
2 Pavement Overlays (9 Streets) $1,150,000
3 Slurry Seals (21 Streets) $860,000
4 Sidewalk Repairs (5 Locations) $152,000
5 ADA ramps, bike & pavement markings,
drainage, trees/ landscape
$187,000
6 Contingency 10% $281,000
Total $2,810,000
PRIOR CITY COUNCIL ACTION:

In July 2024, Council adopted Resolution 2024-059, approving a list of streets to be paved in FY 2024/2025 partially funded by SB1: The Road Repair and Accountability Act of 2017.

ATTACHMENTS:

Attachment 1) Resolution 2025-047

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION NO 2025-047

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA APPROVING A LIST OF STREETS TO BE RESURFACED IN THE FISCAL YEAR 2025/26 CAPITAL IMPROVEMENT PLAN AND BUDGET PARTIALLY FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of the City of Carmel-by-the-Sea are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and WHEREAS, the City must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and WHEREAS, the City will receive an estimated total of $83,118 in RMRA funding in Fiscal Year 25/26 from SB 1; and
WHEREAS, this is the ninth year in which the City is receiving SB 1 funding and will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and
WHEREAS, the City has undergone a robust public process to ensure public input into our community’s transportation priorities/the project list; and WHEREAS, the City has used a Pavement Management System (StreetSaver) to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the communities’ priorities for transportation investment; and WHEREAS, the funding from SB 1 will help the City overlay approximately nine road segments, slurry seal approximately twenty-one road segments, and repair sidewalks at five locations; and
WHEREAS, the 2023 California Statewide Local Streets and Roads Needs Assessment found that the City’s streets and roads are in fair but at-risk condition and this revenue will help us increase the overall quality of our road system and over the next decade will bring our streets and roads into a satisfactory condition; and
Attachment 1
Resolution 2025-047

Page 2 of 3 ends

WHEREAS the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide.

NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CARMELBY-THE-SEA DOES HEREBY DECLARE:

1. The foregoing recitals are true and correct.

2. The following list of street and sidewalk projects will be funded in-part with Fiscal Year 2025/26 Road Maintenance and Rehabilitation Account revenues:

Resurface the following streets with an asphalt overlay:

1. Ocean Avenue, Carpenter Street to East City Limits

2. Santa Lucia Avenue, Dolores Street to Rio Road

3. Tenth Avenue, Junipero Street to Mission Street

4. Sixth Avenue, Guadalupe Street to Carpenter Street

5. San Antonio Avenue, Fourth Avenue to Ocean Avenue

6. San Antonio Avenue, Ocean Avenue to Eight Avenue

7. Monte Verde Street, Fourth Avenue to Ocean Avenue

8. Torres Street, Second Avenue to Fourth Avenue

9. San Antonio Avenue and Ocean Avenue Intersection
Remove sections of failed pavement, and slurry seal the following road segments:

1. Sixth Avenue, Junipero Street to Torres Street

2. Sixth Avenue, Monte Verde Street to Lincoln Street

3. Dolores Street, Vista to Second Avenue

4. Dolores Street, Fifth Avenue to Ocean Avenue

5. Flanders Way, Vizcaino Avenue to Crespi Avenue

6. Forest Road, Ocean Avenue to Seventh Avenue

7. Guadalupe Street, Second Avenue to Third Avenue

8. Guadalupe Street, Fifth Avenue to Sixth Avenue

9. Lobos Street, First Avenue to Second Avenue

10. Mission Street, Ocean Avenue to Eighth Avenue

11. Monte Verde, Second Avenue to Fourth Avenue

12. Monterey Street, North End to Second Avenue

13. Perry Newberry Way, Fourth Avenue to Sixth Avenue

14. Pine Ridge Way, Forest Road to Turnaround

15. Santa Fe Street, Third Avenue to Fourth Avenue

16. Santa Rita Street, North City Limits to Second Avenue

17. Second Avenue, Casanova Street to Monte Verde Street

18. Sixth Avenue, Dolores Street to Mission Street

19. Third Avenue, Monte Verde Street to Dolores Street

20. Torres Street, 285” North of Eleventh Avenue to Eleventh Avenue

21. Vizcaino Avenue, Mountain View Avenue to Flanders Way Attachment 1
Resolution 2025-047

Page 3 of 3 ends

Remove broken areas of concrete, asphalt, and brick sidewalk, and replace with permeable pavers, where needed, and install ADA-compliant ramps at intersections and modify drainage as required. along to following street segments:

1. Junipero Street, West Side, Sixth Street to Ocean Avenue

2. Dolores Street/Seventh Avenue, northwest corner

3. Sixth avenue, North Side, Lincoln Street to Dolores Street

4. Sixth Avenue, South Side, Mission Street to Junipero Avenue

5. Dolores Street/Ocean Avenue, southeast corner
The useful life of the repaired road segments will depend on the pavement rehabilitation method selected for each street. An asphalt overlay may extend the useful life of residential and collector streets by 20 to 25 years, and arterials by 15 to 20 years. A slurry seal may have a successful life of 5 to 10 years.

This project is currently in design and is anticipated to begin construction in fall of 2025

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA on this 2nd day of June, 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:
_____________________________ ____________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
Attachment 1

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
June 2, 2025
CONSENT AGENDA (Estimated time - 10 min)
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Jayme Fields, Finance Manager
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

Resolution 2025-048, Modifying Policy C94-01 “Financial Policies” for updates to the City's Budgetary Guidelines and Reserve Policies
RECOMMENDATION:

Adopt Resolution 2025-048, Modifying Policy C94-01 “Financial Policies” for updates to the City's Budgetary Guidelines and Reserve Policies.

BACKGROUND/SUMMARY:

At the May 6, 2025 City Council meeting, staff presented an overview of the proposed updates to the Financial Policies. The staff report from that meeting is included as Attachment 2. During the discussion, the City Council provided direction to staff to amend the policy as presented in Attachment 3. The amendments reorganize the policies for consistency, clarify the definition of Capital Improvements, and establishing new budgetary and reserve policy limits. City Council directed staff to revise the policy document and return it for approval.

Attachment 3contains a redlined version of the Financial Policies, highlighting the changes made.

If adopted, Resolution 2025-048 (Attachment 1) will approve the revised Financial Policies (Attachment 4), incorporating the amendments outlined above.

Next Steps
Staff recommends that the City Council adopt Resolution 2025-048, approving City Policy No. C94-01, Financial Policies. Alternatively, the Council may provide other direction to staff.

FISCAL IMPACT:

No direct fiscal impact for this action.

PRIOR CITY COUNCIL ACTION:

Council received a report and draft updated Financial Policies on May 6, 2025, and gave direction to staff to return with the Policy as amended.

ATTACHMENTS:

Attachment 1) Resolution 2025-048
Attachment 2) 5-5-2025 Staff Report
Attachment 3) REDLINE C94-01, revised 6-1-2025 Financial policies for the City of Carmel-by-the-Sea Attachement 4) Exhibit A - CLEAN VERSION - C94-01, revised 6-1-2025

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION NO. 2025-048

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA UPDATING AND AMENDING POLICY C94-01: FINANCIAL POLICIES FOR THE CITY OF

CARMEL-BY-THE-SEA
WHEREAS, on July 13, 1994, the City Council of the City of Carmel-by-the-Sea adopted Policy C94-01: Financial Policies for the City of Carmel-by-the-Sea, to establish a framework that reflects the City's core values, promotes financial stability, and supports sound decision-making in a dynamic fiscal environment; and
WHEREAS, the policy has been periodically reviewed and amended to ensure its continued relevance and alignment with the City's financial goals; and WHEREAS, the current version of Policy C94-01 includes five key areas: Capital Budget Policies, Operating Management, Reserve Policy, Debt Policies, and Investment Policies, each of which is essential to the City's long-term fiscal health and sustainability; and WHEREAS, it is both prudent and necessary to conduct a comprehensive review and update of the financial policies on a biennial basis to ensure their continued relevance and effectiveness; and
WHEREAS, on May 5, 2025, the City Council reviewed proposed revisions to the financial policies and provided direction for finalizing the updates; and WHEREAS, the updated and restated Financial Policy has been prepared in accordance with this guidance and is now recommended for adoption.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Carmel-by-theSea hereby approves the following:

Section 1. Policy C94-01 is hereby amended and updated as set forth in the updated Financial Policy document attached hereto as Exhibit A.

Section 2. The City's Finance Manager, or their designee, is hereby authorized and directed to implement the updated Financial Policy.

Section 3. This resolution shall become effective immediately upon its passage and adoption.

Attachment 1
PASSED AND ADOPTED by the City Council of the City of Carmel-by-the-Sea on this 2nd day of June 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:
________________________________ ____________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
Attached: Exhibit A – Amended Policy C94-01
Attachment 1

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
May 5, 2025

ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Jayme Fields, Finance Manager
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: Discuss proposed changes to the Budget Policies and Financial Guidelines for inclusion in the FY 2025- 2026 Operating Budget Book and provide direction to staff (Estimated time 30 min) RECOMMENDATION:

It is recommended:

1. That the City Council discuss and provide direction to staff regarding the proposed changes to the Budget Policies and Financial Guidelines section of the FY 2025-2026 Operating Budget Book; and

2. Provide direction to staff on proposed changes to Policy C94-01: Finance Policies of the City of Carmel-by-the-Sea to be adopted by Resolution at a future meeting date.

BACKGROUND/SUMMARY:

BACKGROUND
The purpose of this agenda item is to present a draft of potential revisions to the Budget Policies and Financial Guidelines (hereafter referred to as "Budget Policies") which are routinely included in the annual operating budget book. These policies were part of discussions with the Council appointed Financial Stewardship Workgroup (FSW). The proposed revisions are intended to organize and clarify existing Financial Policies. The proposed changes are also designed to enhance budgeting and fiscal management practices by simplifying and clarifying fiscal guidelines, encouraging the limitation of operating expenses and the increase of spending on Capital Improvement Projects. The proposed revisions were informed by meetings with the FSW, reviewing the policies of other similar cities and discussions with external auditors.

The Budget Policies are included in the operating budget book originate from the City's Policy C94-01: Financial Policies for the City of Carmel-by-the-Sea which is included for reference as Attachment 3. This policy was adopted in 1994, revised over the years, and last revised by Resolution 2020. This policy can be amended to include the proposed revisions by Resolution at a future meeting at the Council's direction.

EXECUTIVE SUMMARY
Proposed immediate revisions to Budget Policies include:
- Organize Policy into a Budget Section and a Financial section, eliminating duplication between sections (see green edits) and clarifying titles.
- Deleted duplicate policy statements.
- Clarify the definition of Capital Improvement Project (“CIP Project”) - Increased Capital Budget Guideline 1 requirement for CIP expenditures to be 10% of revenue instead of 3.5% of revenue. - Added Operating Budget Guideline 1 requirement that Operating Expenditures be no more that 90% of revenues, replacing the requirement that the budget surplus be 5% of expenditures. - Change Capital Project Policy to allow approved capital projects to carried over and stay open until completed or closed, instead of automatically closing at the fiscal year end.
- Eliminated Fund Balance Guideline 6 requiring a capital reserve target balance of 20% of the estimated total five-year capital improvement plan expenditures, replacing it with the above 90% reserve target. - Eliminated reference to minimum reserve level chart.

The redlined version of the existing Budget Policy is included as Attachment 1. The clean version of these proposed changes is included as Attachment 2.

Next Steps
5/27/25, 12:45 PM Coversheet
https://carmel.novusagenda.com/agendapublic/CoverSheet.aspx?ItemID=7365&MeetingID=1736 1/2 Attachment 2
Following direction regarding the proposed changes to the Budget Policy (Attachment 2) staff will return at the June meeting with a Resolution to formally adopt a revised Policy C94-01 and to include any amended policies in the FY 2025-2026 Annual Operating Budget Book.

FISCAL IMPACT:

No direct fiscal impact for this action.

PRIOR CITY COUNCIL ACTION:

Council received a presentation on the proposed financial policy revisions at their Special Meeting held on March 24, 2025, and provided direction to staff.

On July 13, 1994, the City Council adopted Resolution 94-96, establishing Policy C94-01: Financial Policies for the City of Carmel-bythe-Sea. The policy has been revised periodically since its adoption, with the most recent update approved in 2020 through Resolution 2020-055. A portion of this Policy is included in the Annual Operating Budget Book each year.

ATTACHMENTS:

Attachment 1) REDLINE - Proposed Revisions to Budget Policy Attachment 2) CLEAN VERSION - Revised Budget Policy
Attachment 3) Policy C94-01: Financial Policies of CBTS 5/27/25, 12:45 PM Coversheet
https://carmel.novusagenda.com/agendapublic/CoverSheet.aspx?ItemID=7365&MeetingID=1736 2/2 Attachment 2
C94-01
1 Purpose:

To establish financial policies for the City of Carmel-by-the-Sea Policy/Procedure:

As fully set forth in the policy document, attached.

Responsible Party:

City Administrator
Department of Origin:

Administrative Services
Revision Dates:
2 February 1997 (Resolution No. 97-10)
1 June 2000 (Resolution No. 2000-72)
15 August 2000 (Resolution No. 2000-100)
19 June 2001 (Resolution No. 2001-69)
2 February 2002 (Resolution No. 2002-17)
13 June 2006 (Resolution No. 2006-35)
5 February 2013 (Resolution No. 2013-8)
5 March 2013 (Resolution No. 2013-10)
1 September 2020 (Resolution No. 2020-055)
2 June 2025 (Resolution No. 2025- )
Rescinded Date:

CITY OF CARMEL-BY-THE-SEA

POLICY AND PROCEDURE
Subject: Financial Policies for the City of Carmelby-the-Sea Policy/Procedure No: C94-01
Effective Date: 13 July 1994 Authority: Resolution No. 94-96 Attachment 3
C94-01
2 The City of Carmel-by-the-Sea has strong financial policies that provide City Council direction to allow staff to provide sound fiscal planning and continued management of fiscal integrity. The financial policies are divided into five categories: Capital Budget Policies, Operating Management, Reserve Policy, Debt Policies, and Investment Policies. The City has financial policies that are adopted by the City Council with review every two yearsyear during the budget development process. The financial policies help ensure that the City maintains a healthy financial foundation into the future.

The goal of these policies is to promote:
• An extended financial planning horizon to increase awareness of future potential challenges and opportunities. • Setting aside reserves for contingencies, replacement of capital equipment, and other similar needs. • Maintaining the effective buying power of fees and charges and increasing cost recovery where directed to do so.
• Accountability for meeting standards for financial management and efficiency in providing services. • Planning for the capital needs of the City.
• Maintaining manageable levels of debt while furthering quality bond ratings. • Communication to residents and customers on how the community goals are being addressed.

CAPITAL BUDGET POLICIES l (Policy No. C94-01)
The City develops an annual five-year plan for capital improvements; it includes project design, development, implementation, and operating and maintenance costs. Each project in the Capital Improvement Plan (CIP) shows the estimated capital and on-going maintenance costs, known and potential funding sources, and a design and development schedule. A capital improvement project is typically a permanent structural change to a property or asset to prolong its life, increase its value, or enhance its capabilities. As used in the CIP, projects include land acquisition, buildings and facilities construction, asset upgrades or large-scale maintenance work and the planning needed to facilitate plans and implementation for infrastructure (for example, the Housing Element), including the cost of project management. T; these projects do not have a cost threshold. A capital outlay (fixed asset) purchase is any single item or piece of equipment that costs more than $1050,000 and has an expected useful life exceeding one year. The development of the capital improvement plan is coordinated with the development of the operating budget. The CIP is a planning document; the City Council appropriates funding for capital projects in the annual operating budget. Costs for professional services needed to implement the CIP are to be included in the appropriate year’s operating budget.

Annual operating budgets should provide adequate funds for maintenance of the City’s buildings and maintenance and replacement of the City’s capital equipment. The City will make all capital improvements in accordance with an adopted and funded capital improvement program. Prior to ratification of the capital budget for the forthcoming year by the City Council, the Planning Commission shall review the capital improvement plan and shall advise the City Council as to its recommendations regarding the proposed capital projects in accordance with the Government Code.

Attachment 3
C94-01
3 Capital (Policy No. C94-01)
Capital expenditures shall be effectively planned and controlled.

Guidelines:

1. The level of capital improvement expenditures, excluding road maintenance program expenditures and lease payments, is established at three and one-half percent (3.5%)at a minimum of ten percent (10%) of total budgeted revenues.

2. Funding for the road maintenance program should improve the pavement condition index.

3. The City shall maintain a Five-Year Capital Improvement Program (CIP), which shall be updated at least annually as part of the budget review process.

4. The City shall annually establish a phasing calendar for capital improvement expenditures.

5. At least ten percent (10%) of the unrestricted funds designated for capital project expenditures shall be set aside for unanticipated expenditures.

6. The City shall conduct periodic reviews of property and facilities to determine the appropriate use and disposition of said property and facilities.

7. The City shall consider the ongoing impact of operations and maintenance expenses before undertaking any capital improvement expenditure.

8. The City shall maintain a capital reserve policy as described in the Reserve Capital Project Policy.

9. Public participation in the Capital Improvement Program is a priority concern for the City.

10. All projects included in the Capital Improvement Plan shall be consistent with the City’s General Plan.

11. Capital projects that are not encumbered or completed during the fiscal year are required to be re-budgeted to the next fiscal year and subsequently approved by the City Council. All re-budgeted capital projects should be so noted in the proposed budget.

OPERATING BUDGET POLICYMANAGEMENT (Policy No. C94-01)
Operating revenues shall exceed operating expenditures.

Guidelines:

1. The annual operating budget shall contain a current surplus (or “revenue buffer”) of at least five percent (5%) of projected expendituresTotal budgeted Expenditures, excluding CIP, shall not exceed 90% of budgeted Revenue.

2. A balanced budget is a budget in which total sources meet or exceed uses.

3. An appropriated City Discretionary Account of at least one-half of one percent (0.5%) of total projected General Fund expenditures shall be maintained.

4.3.Ongoing expenses shall not be funded with one-time revenues.

5. The City shall establish internal service funds for the repair, operation, and replacement of rolling stock and data processing equipment.

6. The level of capital outlay expenditures is established at three percent (3%) of total revenues.

7.4.The City shall annually establish a phasing calendar for capital outlay expenditures.

8.5.The City shall develop a five-year forecast of operating revenue and expenditures.

9.6.The City shall establish salary adjustments in conjunction with the budget process.

10. The City shall review the relationship between fees/charges and the cost of providing services at least every three years.

11. The City’s fees and charges for services shall be adjusted annually, based upon the San Francisco-Oakland Consumer Price Index.

12.7. The City will seek to comply with suggested criteria of the Government Finance Officers Attachment 3
C94-01
4 Association in producing a budget document that meets the Distinguished Budget Presentation criteria.

CAPITAL PROJECT POLICY (Policy No. C94-01)
Capital expenditures shall be effectively planned and controlled. Capital projects that have not been completed by the fiscal year-end will be carried over into the subsequent fiscal year. Fund balance equal to the remaining balance of the uncompleted projects will be reserved.

OPERATING MANAEMENT POLICY (Policy No. C94-01)

1. The City shall establish internal service funds for the repair, operation, and replacement of rolling stock and data processing equipment.

2. The City shall review the relationship between fees/charges and the cost of providing services at least every three years.

3. The City’s fees and charges for services shall be adjusted annually, based upon the San Francisco-Oakland Consumer Price Index.

RESERVE POLICY (Policy No. C94-01)
The Reserve Policy is designed to develop standards for setting reserve levels for various, significant City funds.

Adequate fund balance and reserve levels are a necessary component of the City’s overall financial management strategy and a key factor in external agencies’ measurement of the City’s financial strength. The City shall maintain reserves at a prudent level, and shall use reserves appropriately.

Guidelines:

1. General Fund and Hostelry Fund reserves shall be maintained at no less than ten fifty percent (510%) of their total annual projected revenuesoperating expenditures.

2. The City shall maintain prudent reserves for identified operating liabilities and debt service.

3. A Vehicle Replacement reserve will be maintained sufficient to replace vehicles and heavy equipment at the end of their useful lives with the target being 10% of the total City fleet replacement value.

4. Technology equipment replacement reserves will be maintained sufficient to repair covered equipment and for replacement at the end of its useful life.

A litigation reserve will be maintained to cover potential liability for tort claims or other litigation settlements. The target reserve balance is based on all the known claims against the City and those claims that might have occurred, but are not yet reported. The reserve balance shall be appropriated on an annual basis for immediate access as authorized.

5. The City will maintain a long‐term budget stability reserve consisting of any Unassigned General Fund Balance.

When available, the year‐end General Fund operating surplus will be dedicated to the long‐term budget stability reserve.

6. Net proceeds from the sale of City owned property will be dedicated to the general capital reserve.

A general capital reserve fund will be maintained with a targeted balance of 20% of the total five-year capital improvement plan project expenditure estimate. When available the annual General Fund operating surplus will be dedicated to the general capital reserve. In addition, net proceeds from the sale of City owned property will be Attachment 3
C94-01
5 dedicated to the general capital reserve. Funds in the general capital reserve will be allocated through the budget process for capital projects.

7. Reserves shall be used only for established purposes.

8. Depleted reserves shall be restored as soon as possible.

A maximum level for each of the reserve funds shall be established.

9. The City shall maintain reserves required by law, ordinance and/or bond covenants.

The City will maintain a pension obligation bond repayment reserve funded from Measure D proceeds in an amount of $70,000 annually contributed to the reserve.

DEBT POLICIES (Policy No. C94-01)
Purpose of Policies
The purpose of the debt management policies is to establish guidelines for the effective governance, management and administration of City debt. Debt management is an integral part of the City’s fiscal stability. Decisions regarding the issuance of debt impact both the short and long term availability of resources. As such, these debt management policies are intended to assist in making decisions regarding long-term financial commitments that align with other financial policies and planning; that are affordable and do not cause an undue risk or financial burden to the City and its taxpayers; and help achieve other citywide objectives pertaining to capital projects and improvements to the City’s built and “green” infrastructure.

I. Purpose and Use of Debt
A. General Capital Financing Guidelines

1. The City considers the use of debt financing for one-time capital improvements that benefit the residents of Carmel-by-the-Sea when:
a. Capital improvements cannot be financed from current annual revenues Attachment 3
6 b. The term of the financing is no longer than the project’s useful life c. Specific revenues are found to be sufficient to service the long-term debt

2. The City will consider the use of debt financing for one-time capital improvement projects and specific nonrecurring equipment purchases or refunding of existing liabilities under the following circumstances:
a. When the project is included in the City's adopted capital improvement program (CIP) and is in conformance with the City's adopted General Plan.
b. When the project is not included in the City's adopted CIP, but the project is an emerging critical need whose timing was not anticipated or it is a project mandated by State or Federal requirements. c. When the project's useful life, or the projected service life of the equipment, will be equal to or exceed the term of the financing.
d. When there are designated General Fund revenues sufficient to service the debt, whether from project revenues, other specified and/or reserved resources, or infrastructure cost- sharing revenues.

3. The City will use the following criteria to evaluate pay-as-you-go versus long-term financing in funding capital improvements.
a. Pay-As-You- Go factors
i. Current revenues and adequate fund balances are available and project phasing can be accomplished
ii. Existing debt levels adversely affect the City’s credit rating iii. Market conditions are unstable or present difficulties in marketing b. Long-term Financing Factors
i. Revenues available for debt service are deemed sufficient and reliable so that long-term financings can be marketed with investment grade ratings ii. The project securing the financing is of the type which will support an investment grade rating iii. Market conditions present favorable interest rates and demand for City findings

4. Debt financing (other than tax and revenue anticipation notes) is not considered appropriate for any recurring purpose such as current operating and maintenance expenditures.

5. The City shall continually review outstanding obligations for opportunities to achieve debt service savings through refunding and shall pursue refinancing when economically feasible and advantageous.

B. General Practices for Debt Management

1. The City will not obligate its General Fund to support long-term financings except when marketability can be significantly enhanced.

2. Bond issue proposals are to be accompanied by an analysis defining how the new issue, combined with current debt, impacts the City's debt capacity and conformance with City debt policies. Such analysis shall include identification of the funding source, an assessment of the ability to repay the obligation, the impact on the current budget, commitments to future budgets, maintenance and operational impact of the facility or asset and the impact on the City's credit rating, if any.

3. City Council must review such analysis, including existing debt level, ability to pay debt service, impact on City services, and make a finding that use of debt is appropriate.

4. Debt service costs (COP, Lease Purchase Agreements and other contractual debt that are backed by General Fund Operating Revenues) are not to exceed 25% of the City's General Fund operating revenues.

5. Bonds will be sold on a competitive basis unless it is in the best interest of the City to conduct a negotiated sale. Competitive sales will be the preferred method. Negotiated sales may occur when selling bonds for a defeasance of existing debt, for current or advanced refunding of debt, or for other appropriate reasons.

6. Costs incurred by the City, such as bond counsel and financial advisor fees, printing, underwriter's discount, and project design and construction costs, will be charged to the bond issue to the extent allowable by law.

Attachment 3
7 7. In general, debt should be structured with fixed interest rates. Variable rate bonds may be considered if the variable rate would be cost effective for the City. Debt will be structured with the goal of distributing the payments for the asset over its useful life so that benefits more closely match costs for both current and future residents. Borrowings by the City should be of a duration that does not exceed the useful life of the improvement that it finances. The standard term of long-term borrowing is typically 15-30 years.

8. The City will monitor all forms of debt annually when the City Budget is prepared and will report any concerns and remedies to City Council.

9. The City will strive to maintain good relations with credit rating agencies, investors of the City's long-term financial obligations and those in the financial community that participate in the City's financings and demonstrate City officials are following a prescribed financial plan. The City also will strive to maintain and, if possible, improve its current AA- bond rating in order to minimize borrowing costs and preserve access to credit. The City will follow a policy of full disclosure by communicating with bond rating agencies to inform them of the City's financial condition.

10. The City will follow all State and Federal regulations and requirements related to bonds and debt financing instruments regarding bond provisions, issuance, taxation and disclosure.

11. The City will monitor compliance with bond covenants and adhere to federal arbitrage and disclosure regulations.

12. The City recognizes that it is of the utmost importance that elected and appointed City officials, and all others associated with the issuance of City debt, not only avoid the reality of a conflict of interest, but the appearance thereof as well. City officials must conduct themselves in a fashion consistent with the best interests of the City and taxpayers.

C. Debt Limit
The City will keep outstanding debt within the limits prescribed by State of California statutes and at levels consistent with credit objectives. California Government Code provides that “a city may incur indebtedness for any municipal improvement requiring an expenditure greater than the amount allowed for it by the annual tax levy" (43602). A "city shall not incur an indebtedness for public improvements which exceeds in the aggregate 15 percent of the assessed value of all real and personal property of the city. Within the meaning of this section "indebtedness" means bonded indebtedness of the city payable from the proceeds of taxes levied upon taxable property in the city" (43605). The limit is relative to the principal amount of bonds sold and delivered (43606). The City of Carmel-by-theSea, Policy No C94-01 establishes "the City's debt shall not exceed predetermined levels." The guideline in that policy is that "the City's debt service level shall not exceed eight and one-fourth percent (8.25%) of total expenditures.

II. Types of Debt
The City may issue all such types of debt as are permitted by the State of California Constitution and applicable State statutes. Due diligence review is required in evaluating these financing structures including examining the potential risks and benefits and impacts to the City’s creditworthiness, debt affordability and debt capacity. The issuance of debt may include, but is not limited to, the following:

1. General obligation (GO) bonds. GO bonds are secured by a new tax revenue, which is the levy of an ad valorem property tax to pay debt service, Issuance of a GO Bond requires approval by ⅔ of the majority voLng on the bond proposition.

2. Lease obligations including lease revenue bonds (LRB) and certificates of participation (COP). Lease financings are obligations secured by a lease-back arrangement between the City and a counterparty such as the City of Carmel-by-the-Sea Public Improvement Authority, a joint powers authority. The lease payments are obligations to the City’s General Fund, although other revenues may be actually used to make the payments.

The lease payments are then used to pay debt service on the LRB or COP.

3. Revenue bonds. Obligations are paid from specific revenue generated by an enterprise fund or, on occasion, a non-enterprise special fund.

Attachment 3
8 4. Assessment and special tax bonds. The City may form, with approval of a majority of property owners, assessment districts that provide specific benefits to the property and the owners within a defined assessment district. The City may also form, with approval of a majority of property owners, Mello-Roos community facilities districts (“CFD”) to fund public services and improvements within the CFD.

5. Alternative debt structures. These include installment sale agreements, financing agreements and leasepurchase agreements, and lines of credit.

6. Conduit financing. Issuance of tax-exempt securities by a government agency to finance a project of a third party.

7. Inter-fund borrowing. This involves borrowing from funds with temporary surplus cash to meet short term needs in lieu of issuing long-term debt. Funds from which money is borrowed shall be paid back with interest occurring monthly based upon the average earning rates of the City’s investment pool. If the borrowing is for bond anticipation financing, City Council shall adopt a resolution of intent to repay the funds from the taxexempt bond proceeds as applicable by law.

8. State Revolving Loan Funds. Low interest loans from the State of California from agencies such as the State Water Resources Control Board.

9. Bank Loans. Financing directly through a variable or fixed loan from a bank.

10. Refunding Obligations. Existing debt may be refunded, or refinanced, based on the guidelines listed below.

Refunding Obligations Guidelines
The City shall continually review outstanding obligations for opportunities to achieve debt service savings through refunding and shall pursue refinancing when economically feasible and advantageous. In general, the City will seek to achieve debt service savings which, on a net present value basis, are at least 5% of the principal amount of the debt being refinanced. The net present value determination shall factor in all costs, including issuance, escrow, and foregone interest earnings of any contributed funds on hand.

III. Relationship of Debt to Capital Improvement Program (CIP) and Budget The City shall integrate its debt issuances with the goals of its capital improvement program and annual operating budget. The City’s capital improvement program identifies immediate and long-term capital improvements and projects while the annual budget includes funding for specific capital projects for the upcoming fiscal year. The City’s financial policies include guidelines regarding funding to implement the capital improvement plan. The use of debt guidelines include recommendations that the capital projects subject to long-term financing be included within the capital improvement plan when feasible and that debt issuance for capital projects should be incorporated into the capital improvement plan recommended to Council for approval. The City will time the issuance of debt to ensure that funding for projects is available when needed and is in furtherance of the City's public purpose.

IV. Policy Goals Related to Financing Planning Goals and Objectives Debt management policies are one aspect of the City’s overall financial management policies. The other financial policies include capital expenditures, operating budget, fund balance and maintaining of reserves and investments, all of which work in tandem with the issuance and management of debt to ensure the City’s financial stability. Financial forecasting and long-term financial planning should include existing debt obligations as well as analyze projected revenue assumptions and expenditure trends as a part of the review of the City’s capacity to absorb additional debt in the future.

V. Internal Controls and Disclosure Policies and Procedures The Disclosure Policies and Procedures listed below are intended to ensure that the City is in compliance with all applicable federal and state securities laws and that appropriate internal controls are in place to ensure that the proceeds of the proposed debt issuance will be directed to the intended use.

Attachment 3
9 A. Disclosure Coordinator
The Finance Manager of the City shall be the disclosure coordinator of the City (the “Disclosure Coordinator”).

B. Review and Approval of Official Statements

1. The Disclosure Coordinator of the City shall review any Official Statement prepared in connection with any debt issuance by the City in order to ensure there are no misstatements or omissions of material information in any sections that contain descriptions of information prepared by the City.

2. In connection with its review of the Official Statement, the Disclosure Coordinator shall consult with third parties, including outside professionals assisting the City, and all members of City staff, to the extent that the Disclosure Coordinator concludes they should be consulted so that the Official Statement will include all “material” information (as defined for purposes of federal securities law).

3. As part of the review process, the Disclosure Coordinator shall submit all Official Statements to the City Council for approval. The approval of an Official Statement by the City Council shall be docketed as a new business matter and shall not be approved as a consent item. The City Council shall undertake such review as deemed necessary by the City Council, following consultation with the Disclosure Coordinator, to fulfill the City Council’s responsibilities under applicable federal and state securities laws. In this regard, the Disclosure Coordinator shall consult with the City’s disclosure counsel to the extent the Disclosure Coordinator considers appropriate.

C. Continuing Disclosure Filings

1. As part of the continuing disclosures undertakings that the City has entered into in connection with its debt offerings, the City is required to file annual reports with the Municipal Securities Rulemaking Board’s Electronic Municipal Market Access (“EMMA”) system in accordance with such undertakings that contain certain updated financial and operating information and the City’s audited financial statements. In addition, the City is required to file notices of certain events with EMMA.
a. The Disclosure Coordinator will establish a system, which may involve the retention of one or more consultants, to ensure the City’s annual audited financial statements are completed in a timely manner;
b. that the annual filings required by its counting disclosure undertakings are completed on a timely basis; and
c. the notices of enumerated events are filed on a timely basis.

D. Public Statements Regarding Financial information
Whenever the City makes statements or releases information related to its finances to the public that are reasonably expected to reach investors and the trading markets, the City is obligated to ensure that such statements and information are complete, true and accurate in all material respects.

E. Training

1. The Disclosure Coordinator shall ensure that the members of the City staff involved in the initial or continuing disclosure process and the City Council are properly trained to understand and perform their responsibilities.

2. The Disclosure Coordinator shall arrange for disclosure training sessions conducted by the City’s disclosure counsel. Such training sessions shall include education on these Disclosure Procedures, the City’s disclosure obligations under applicable federal and state securities laws and the disclosure responsibilities and potential liabilities of members of the City’s staff and members of the City Council. Such training sessions may be conducted using a recorded presentation.

Attachment 3
1 0
F. Proceeds and Investments

1. When reasonably possible, the proceeds of debt issuance will be held by a third-party trustee and the City will submit written requisitions for release of proceeds only after obtaining the signature of the City Administrator or his or her designee.

2. All investments of bond proceeds shall adhere to the City's Investment Policy.

INVESTMENT POLICIES
Municipal moneys not required for immediate expenditure will be invested. The City will maintain adequate cash availability and maximum yield on invested idle funds while insuring that invested moneys are protected. The Carmel Municipal Code requires the City Administrator to prepare investment policies and guidelines for adoption by the City Council. The adopted investment policy follows.

Attachment 3
C94-01
11 INVESTMENT POLICY AND GUIDELINES
C89-27
Policy
In accordance with the Municipal Code of the City of Carmel-by-the-Sea and under authority granted by the City Council, the City Treasurer is responsible for investing the unexpended cash in the City Treasury.

The investment of the City of Carmel-by-the-Sea funds is directed to the goals of safety, liquidity and yield, in that order. The authority governing investments for municipal government is set forth in the California Government Code, Sections 53601 through 53659.

The primary objective of the investment policy of the City of Carmel-by-the-Sea is SAFETY OF PRINCIPAL. Investments shall be placed in those securities as outlined by type and maturity sector in this document. Effective cash flow management and resulting cash investment practices are recognized as essential to good fiscal management and control. The City’s portfolio shall be designed and managed in a manner responsive to the public trust and consistent with state and local law. Portfolio management requires continual analysis and as a result the balance between the various investments and maturities may change in order to give the City of Carmel-by-the-Sea the optimum combination of necessary liquidity and optimal yield based on cash flow projections.

Scope
The investment policy applies to all financial assets of the City of Carmel-by-the-Sea as accounted for in the Annual Financial Report. Policy statements outlined in this document focus on the City of Carmel-by-the-Sea’s pooled funds, but will also apply to all funds under the City Treasurer’s control unless specifically exempted by statute or ordinance.

Prudence
The standard to be used by investment officials shall be that of a “prudent person” and shall be applied in the context of managing all aspects of the overall portfolio. Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, direction and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived.

It is the City’s full intent, at the time of purchase, to hold all investments until maturity to insure the return of all invested principal dollars.

Safety
Safety of principal is the foremost objective of the City. Each investment transaction shall seek to ensure that capital losses are avoided, whether from securities default, broker-dealer default, or from erosion of the market value.

Liquidity
Historical cash flow trends are compared to current cash flow requirements on an ongoing basis in an effort to ensure that the City’s investment portfolio will remain sufficiently liquid to enable the City to meet all reasonably anticipated operating requirements.

Attachment 3
C94-01
12 Yield
The investment portfolio should be designed to attain a market average rate of return through budgetary and economic cycles, consistent with the risk limitations, prudent investment principles and cash flow characteristics identified within the financial statements.

Performance Evaluation
Investment performance is continually monitored and evaluated by the City Treasurer. Investment performance statistics and activity reports are generated on a monthly basis for presentation to the City Administrator and City Council.

Delegation of Authority
For short-term investments, the Administrative Services Director has authority to make transfers to and from the City’s Local Agency Investment Funds (LAIF) account in order to maximize interest earned. The transfers are made from the City’s general checking account to the LAIF account, with a minimum balance maintained in the general checking account to meet daily cash requirements.

The City Treasurer is responsible for investment of all unexpended City funds as per California Government Code section 41000 et seq. The City Treasurer makes long-term investments after review and approval by the Administrative Services Director and the City Administrator.

Ethics and Conflict of Interest
Officers and employees involved in the investment process shall refrain from personal business activity that conflicts with the proper execution of the investment program, or impairs their ability to make impartial investment decisions.

Additionally, the City Treasurer and the members of the investment committee are required to annually file applicable financial disclosures as required by the Fair Political Practices Commission (FPPC).

Safekeeping of Securities
To protect against fraud, embezzlement, or losses caused by a collapse of an individual securities dealer, all securities owned by the City shall be held in safekeeping by a third party bank trust department, acting as an agent of the city under the terms of a custody agreement or PSA agreement (repurchase agreement collateral). All trades executed by a dealer will settle Delivery vs. Payment (DVP) through the City's safekeeping agent. Securities held in custody for the City shall be independently audited on an annual basis to verify investment holdings.

All exceptions to this safekeeping policy must be approved by the City Treasurer in written form and included in quarterly reporting to the City Council.

Internal Control
Separation of functions between the City Treasurer's Office and the Administrative Services Department would be an ideal situation. Time and necessity, however, dictate a different approach. Due to the lack of personnel dedicated to the investment function alone, a proper balance must be maintained between Treasury activities and Administrative Services Department functions. The City Treasurer will make the appropriate arrangements to buy and sell securities, which are deemed permissible by the Laws of the State of California as time permits. The Administrative Services Director and/or City Administrator will have the power as granted under the section titled Delegation of Authority in the absence of the City Treasurer. The Administrative Services Director will have the authority to enter into agreements on securities so long as written policies set by the City Treasurer and State Legislature are followed.

Attachment 3
C94-01
13 The investment portfolio and all related transactions are reviewed and balanced to appropriate general ledger accounts by the Administrative Services Director on a monthly basis. An independent analysis by an external auditor shall be conducted annually to review internal control, account activity, and compliance with government policies and procedures.

Reporting
The City Treasurer shall review and render monthly reports to the City Administrator and the City Council which shall include the face amount of the cash investment, the classification of the investment, the name of the institution or entity, the rate of interest, the maturity date, and the current market value and accrued interest to date due for all securities.

Qualified Broker/Dealers
The City shall transact business only with banks and broker/dealers that are properly licensed and in good standing.

The Administrative Services Director and the City Treasurer shall investigate dealers who wish to do business with the City to determine if they are adequately capitalized and if they market securities appropriate to the City’s needs.

The City Treasurer shall annually send a copy of the current investment policy to all broker/dealers approved to do business with the City. Confirmation of receipt of the City’s policy by the broker/dealer shall be considered evidence that the broker/dealer understands the City’s investment policies and intends to sell the City only appropriate investments authorized by this investment policy.

Collateral Requirements
Collateral is required for investments in certificates of deposit. In order to reduce market risk, the collateral level will be at least 110% of market value of principal and accrued interest.

In order to conform with the provisions of the Federal Bankruptcy Code which provides for liquidation of securities held as collateral, the only securities acceptable as collateral shall be certificates of deposit, commercial paper, eligible banker’s acceptances, medium term notes or securities that are the direct obligations of, or are fully guaranteed as to principal and interest by, the United States or any agency of the United States.

Authorized Investments
Investment of City funds is governed by the California Government Code Sections 53600 et seq. Within the context of the limitations, the following investments are authorized as further limited herein:
1) United States Treasury Bills, Bonds, and Notes or those for which the full faith and credit of the United States are pledged for payment of principal and interest. There is no percentage limitation of the portfolio which can be invested in this category, although a five-year maturity limitation is applicable. 2) United States agency bonds or obligations issued by the Government National Mortgage Association (GNMA), the Federal Farm Credit Bank (FFCB), the Federal Home Loan Bank (FHLB), the Federal 3) National Mortgage Association (FNMA), the Student Loan Marketing Association (SLMA), and the Federal Home Loan Mortgage Company (FHLMC). There is no percentage limitation of the portfolio which can be invested in this category, although a five-year maturity limitation is applicable. 4) Local Agency Investment Fund (LAIF) which is a State of California managed investment pool may be used up to the maximum permitted by the California State Law. LAIF is a demand account so no maturity limitation is required.

Attachment 3
C94-01
14 Investments detailed in items 4 through 10 are further restricted to percentage of the cost value of the portfolio in any one-issuer name to a maximum percentage of 15%. The total value invested in any one issuer shall not exceed 5% of the issuer’s net worth. Again, a five-year maximum maturity is applicable unless further restricted by this policy. 5) Bills of exchange or time drafts drawn on and accepted by commercial banks, otherwise known as bankers acceptances. Bankers acceptances purchased may not exceed 270 days to maturity or 40% of the cost value of the portfolio.
6) Commercial paper rated P1 by Moody's Investor Services, A1 by Standard and Poor's or F1 by Fitch, and issued by domestic corporations having assets in excess of $500,000,000.00 and having an AA or better rating on its long term debentures as provided by Moody's or Standard and Poor's. Purchases of eligible commercial paper may not exceed 180 days to maturity nor represent more than 10% of the outstanding paper of the issuing corporation. Purchases of commercial paper may not exceed 15% of the cost value of the portfolio. 7) Negotiable certificates of deposit issued by nationally or state chartered bank or state or federal savings institutions. Negotiable certificates of deposit shall be rated in a category of “A” or its equivalent or better by two Nationally Recognized Statistical Rating Organizations. Purchases of negotiable certificates of deposit may not exceed 30% of the total portfolio. A maturity limitation of five years is applicable. 8) Repurchase agreements, which specify terms and conditions, may be transacted with banks and broker dealers. The maturity of repurchase agreements shall not exceed 90 days. The market value of the securities used as collateral for the repurchase agreements shall be monitored by the investment staff and shall not be allowed to fall below 102% of the value of the repurchase agreement. A Public Securities Agreement Master Repurchase Agreement is required between the City of Carmel-by-the-Sea and the broker dealer or financial institution for all repurchase agreements transacted.
9) Reverse repurchase agreements which specify terms and conditions may be transacted with broker dealers and financial institutions but cannot exceed 20% of the portfolio value on the date entered into. The City may enter into a reverse repurchase agreement only to fund short term liquidity needs. The term of reverse repurchase agreements may not exceed 90 days.
10) Time deposits, non-negotiable and collateralized in accordance with the California Government Code, may be purchased through banks or savings and loan associations. Since time deposits are not liquid, no more that 25% of the investment portfolio may be invested in this type of investment. 11) Medium Term Corporate Notes, with a maximum maturity of five years may be purchased. Securities eligible for investment shall be rated A or higher by Moody's or Standard and Poor's rating services. Purchase of medium term notes may not exceed 30% of the market value of the portfolio and not more than 15% of the market value may be invested in notes issued by one corporation. Commercial paper holdings should also be included when calculating the 15% limitation.

Ineligible investments are those that are not described herein, including, but not limited to: common stocks and long term (over five years maturity) notes and bonds are prohibited from use in this portfolio unless specifically allowed both by state law and City Council approval. It is noted that special circumstances may arise where these methods of investment may become necessary. When this becomes necessary, the City Council will be asked to take the appropriate action to ratify the means of investment necessary, provided that it is allowable by California Code.

Attachment 3
C94-01
15 Legislative Changes
Any State of California legislative actions that further restrict allowable maturities, investment type, or percentage allocations will supersede any of the material presented herein. In this case, the applicable law will become part and parcel of this investment policy.

Interest Earnings
All moneys earned and collected from investments authorized in this policy shall be allocated monthly to the General Fund and various special funds of the City which legally require interest proration or when City Council action dictates such proration. This distribution will be based on the cash balance in the fund as a percentage of the entire pooled portfolio.

Policy Review
The City of Carmel-by-the-Sea’s investment policy shall be approved by resolution of the City Council. This investment policy shall be reviewed at least annually to ensure its consistency with the overall objectives of preservation of principal, liquidity and yield, and its relevance to current law and financial and economic trends. Any amendments to the policy, other than State and Federal laws, which automatically supersede the relevant sections, shall be forwarded to the City Council for approval by resolution.

Attachment 3
C94-01
1 Purpose:

To establish financial policies for the City of Carmel-by-the-Sea Policy/Procedure:

As fully set forth in the policy document, attached.

Responsible Party:

City Administrator
Department of Origin:

CITY OF CARMEL-BY-THE-SEA

POLICY AND PROCEDURE
Subject: Financial Policies for the City of Carmelby-the-Sea Policy/Procedure No: C94-01
Effective Date: 13 July 1994 Authority: Resolution No. 94-96 Attachment 4
C94-01
2 The City of Carmel-by-the-Sea has strong financial policies that provide City Council direction to allow staff to provide sound fiscal planning and continued management of fiscal integrity. The financial policies are divided into five categories: Capital Budget Policies, Operating Management, Reserve Policy, Debt Policies, and Investment Policies. The City has financial policies that are adopted by the City Council with review every year during the budget development process. The financial policies help ensure that the City maintains a healthy financial foundation into the future.

CAPITAL BUDGET POLICIES l (Policy No. C94-01)
The City develops an annual five-year plan for capital improvements; it includes project design, development, implementation, and operating and maintenance costs. Each project in the Capital Improvement Plan (CIP) shows the estimated capital and on-going maintenance costs, known and potential funding sources, and a design and development schedule. A capital improvement project is typically a permanent structural change to a property or asset to prolong its life, increase its value, or enhance its capabilities. As used in the CIP, projects include land acquisition, buildings and facilities construction, asset upgrades or large-scale maintenance work and the planning needed to facilitate plans and implementation for infrastructure (for example, the Housing Element), including the cost of project management. These projects do not have a cost threshold. A capital outlay (fixed asset) purchase is any single item or piece of equipment that costs more than $50,000 and has an expected useful life exceeding one year. The development of the capital improvement plan is coordinated with the development of the operating budget. The CIP is a planning document; the City Council appropriates funding for capital projects in the annual operating budget.

Attachment 4
C94-01
3 Capital expenditures shall be effectively planned and controlled.

Guidelines:

1. The level of capital improvement expenditures, excluding road maintenance program expenditures and lease payments, is established at a minimum of ten percent (10%) of total budgeted revenues.

2. Funding for the road maintenance program should improve the pavement condition index.

3. The City shall maintain a Five-Year Capital Improvement Program (CIP), which shall be updated at least annually as part of the budget review process.

4. The City shall annually establish a phasing calendar for capital improvement expenditures.

5. At least ten percent (10%) of the unrestricted funds designated for capital project expenditures shall be set aside for unanticipated expenditures.

6. The City shall conduct periodic reviews of property and facilities to determine the appropriate use and disposition of said property and facilities.

7. The City shall consider the ongoing impact of operations and maintenance expenses before undertaking any capital improvement expenditure.

8. The City shall maintain a capital reserve policy as described in the Capital Project Policy.

9. Public participation in the Capital Improvement Program is a priority concern for the City.

10. All projects included in the Capital Improvement Plan shall be consistent with the City’s General Plan.

OPERATING BUDGET POLICY (Policy No. C94-01)
Operating revenues shall exceed operating expenditures.

Guidelines:

1. Total budgeted Expenditures, excluding CIP, shall not exceed 90% of budgeted Revenue.

2. A balanced budget is a budget in which total sources meet or exceed uses.

3. Ongoing expenses shall not be funded with one-time revenues.

4. The City shall annually establish a phasing calendar for capital outlay expenditures.

5. The City shall develop a five-year forecast of operating revenue and expenditures.

6. The City shall establish salary adjustments in conjunction with the budget process.

7. The City will seek to comply with suggested criteria of the Government Finance Officers Association in producing a budget document that meets the Distinguished Budget Presentation criteria.

OPERATING MANAEMENT POLICY (Policy No. C94-01)

1. The City shall establish internal service funds for the repair, operation, and replacement of rolling stock and data processing equipment.

2. The City shall review the relationship between fees/charges and the cost of providing services at least every three years.

Attachment 4
C94-01
4 3. The City’s fees and charges for services shall be adjusted annually, based upon the San Francisco-Oakland Consumer Price Index.

RESERVE POLICY (Policy No. C94-01)
The Reserve Policy is designed to develop standards for setting reserve levels for various, significant City funds.

Guidelines:

1. General Fund reserves shall be maintained at no less than fifty percent (50%) of total annual projected operating expenditures.

2. The City shall maintain prudent reserves for operating liabilities and debt service.

4. Technology equipment replacement reserves will be maintained sufficient to repair covered equipment and for replacement at the end of its useful life.

5. The City will maintain a long‐term budget stability reserve consisting of any Unassigned General Fund Balance.

When available, the year‐end General Fund operating surplus will be dedicated to the long‐term budget stability reserve.

6. Net proceeds from the sale of City owned property will be dedicated to the general capital reserve.

7. Reserves shall be used only for established purposes.

8. Depleted reserves shall be restored as soon as possible.

9. The City shall maintain reserves required by law, ordinance and/or bond covenants.

I. Purpose and Use of Debt
A. General Capital Financing Guidelines

1. The City considers the use of debt financing for one-time capital improvements that benefit the residents of Carmel-by-the-Sea when:
a. Capital improvements cannot be financed from current annual revenues Attachment 4
5 b. The term of the financing is no longer than the project’s useful life c. Specific revenues are found to be sufficient to service the long-term debt

4. Debt financing (other than tax and revenue anticipation notes) is not considered appropriate for any recurring purpose such as current operating and maintenance expenditures.

B. General Practices for Debt Management

1. The City will not obligate its General Fund to support long-term financings except when marketability can be significantly enhanced.

3. City Council must review such analysis, including existing debt level, ability to pay debt service, impact on City services, and make a finding that use of debt is appropriate.

Attachment 4
6 7. In general, debt should be structured with fixed interest rates. Variable rate bonds may be considered if the variable rate would be cost effective for the City. Debt will be structured with the goal of distributing the payments for the asset over its useful life so that benefits more closely match costs for both current and future residents. Borrowings by the City should be of a duration that does not exceed the useful life of the improvement that it finances. The standard term of long-term borrowing is typically 15-30 years.

8. The City will monitor all forms of debt annually when the City Budget is prepared and will report any concerns and remedies to City Council.

10. The City will follow all State and Federal regulations and requirements related to bonds and debt financing instruments regarding bond provisions, issuance, taxation and disclosure.

11. The City will monitor compliance with bond covenants and adhere to federal arbitrage and disclosure regulations.

The lease payments are then used to pay debt service on the LRB or COP.

3. Revenue bonds. Obligations are paid from specific revenue generated by an enterprise fund or, on occasion, a non-enterprise special fund.

Attachment 4
7 4. Assessment and special tax bonds. The City may form, with approval of a majority of property owners, assessment districts that provide specific benefits to the property and the owners within a defined assessment district. The City may also form, with approval of a majority of property owners, Mello-Roos community facilities districts (“CFD”) to fund public services and improvements within the CFD.

5. Alternative debt structures. These include installment sale agreements, financing agreements and leasepurchase agreements, and lines of credit.

6. Conduit financing. Issuance of tax-exempt securities by a government agency to finance a project of a third party.

8. State Revolving Loan Funds. Low interest loans from the State of California from agencies such as the State Water Resources Control Board.

9. Bank Loans. Financing directly through a variable or fixed loan from a bank.

10. Refunding Obligations. Existing debt may be refunded, or refinanced, based on the guidelines listed below.

Attachment 4
8 A. Disclosure Coordinator
The Finance Manager of the City shall be the disclosure coordinator of the City (the “Disclosure Coordinator”).

B. Review and Approval of Official Statements

C. Continuing Disclosure Filings

E. Training

Attachment 4
9 F. Proceeds and Investments

2. All investments of bond proceeds shall adhere to the City's Investment Policy.

Attachment 4
C94-01
10 INVESTMENT POLICY AND GUIDELINES
C89-27
Policy
In accordance with the Municipal Code of the City of Carmel-by-the-Sea and under authority granted by the City Council, the City Treasurer is responsible for investing the unexpended cash in the City Treasury.

It is the City’s full intent, at the time of purchase, to hold all investments until maturity to insure the return of all invested principal dollars.

Attachment 4
C94-01
11 Yield
The investment portfolio should be designed to attain a market average rate of return through budgetary and economic cycles, consistent with the risk limitations, prudent investment principles and cash flow characteristics identified within the financial statements.

All exceptions to this safekeeping policy must be approved by the City Treasurer in written form and included in quarterly reporting to the City Council.

Attachment 4
C94-01
12 The investment portfolio and all related transactions are reviewed and balanced to appropriate general ledger accounts by the Administrative Services Director on a monthly basis. An independent analysis by an external auditor shall be conducted annually to review internal control, account activity, and compliance with government policies and procedures.

Qualified Broker/Dealers
The City shall transact business only with banks and broker/dealers that are properly licensed and in good standing.

Attachment 4
C94-01
13 Investments detailed in items 4 through 10 are further restricted to percentage of the cost value of the portfolio in any one-issuer name to a maximum percentage of 15%. The total value invested in any one issuer shall not exceed 5% of the issuer’s net worth. Again, a five-year maximum maturity is applicable unless further restricted by this policy. 5) Bills of exchange or time drafts drawn on and accepted by commercial banks, otherwise known as bankers acceptances. Bankers acceptances purchased may not exceed 270 days to maturity or 40% of the cost value of the portfolio.
6) Commercial paper rated P1 by Moody's Investor Services, A1 by Standard and Poor's or F1 by Fitch, and issued by domestic corporations having assets in excess of $500,000,000.00 and having an AA or better rating on its long term debentures as provided by Moody's or Standard and Poor's. Purchases of eligible commercial paper may not exceed 180 days to maturity nor represent more than 10% of the outstanding paper of the issuing corporation. Purchases of commercial paper may not exceed 15% of the cost value of the portfolio. 7) Negotiable certificates of deposit issued by nationally or state chartered bank or state or federal savings institutions. Negotiable certificates of deposit shall be rated in a category of “A” or its equivalent or better by two Nationally Recognized Statistical Rating Organizations. Purchases of negotiable certificates of deposit may not exceed 30% of the total portfolio. A maturity limitation of five years is applicable. 8) Repurchase agreements, which specify terms and conditions, may be transacted with banks and broker dealers. The maturity of repurchase agreements shall not exceed 90 days. The market value of the securities used as collateral for the repurchase agreements shall be monitored by the investment staff and shall not be allowed to fall below 102% of the value of the repurchase agreement. A Public Securities Agreement Master Repurchase Agreement is required between the City of Carmel-by-the-Sea and the broker dealer or financial institution for all repurchase agreements transacted.
9) Reverse repurchase agreements which specify terms and conditions may be transacted with broker dealers and financial institutions but cannot exceed 20% of the portfolio value on the date entered into. The City may enter into a reverse repurchase agreement only to fund short term liquidity needs. The term of reverse repurchase agreements may not exceed 90 days.
10) Time deposits, non-negotiable and collateralized in accordance with the California Government Code, may be purchased through banks or savings and loan associations. Since time deposits are not liquid, no more that 25% of the investment portfolio may be invested in this type of investment. 11) Medium Term Corporate Notes, with a maximum maturity of five years may be purchased. Securities eligible for investment shall be rated A or higher by Moody's or Standard and Poor's rating services. Purchase of medium term notes may not exceed 30% of the market value of the portfolio and not more than 15% of the market value may be invested in notes issued by one corporation. Commercial paper holdings should also be included when calculating the 15% limitation.

Attachment 4
C94-01
14 Legislative Changes
Any State of California legislative actions that further restrict allowable maturities, investment type, or percentage allocations will supersede any of the material presented herein. In this case, the applicable law will become part and parcel of this investment policy.

Attachment 4

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
June 2, 2025
CONSENT AGENDA (Estimated time - 10 min)
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Evan Kort, Associate Planner
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

Resolution 2025-049, rescinding a Notice of Merger recorded with the County on July 14, 2004 (Monterey County Recorder Document No. 2004073684), and approving a Land Use Regulatory Jurisdiction Agreement and Covenant and Agreement to Hold Property as One Parcels (City of Carmel-by-the-Sea (APN: 009- 146-029) and Unincorporated Monterey County (APN: 009-146-028)).

Proposed CEQAAction: Find the action to be “not a project” pursuant to section 15378 of the CEQA Guidelines.

RECOMMENDATION:

Staff Recommends the City Council Adopt Resolution 2025-049 (Attachment 1):

1. Finding the action be found to be “not a project” pursuant to section 15378 of the CEQAGuidelines;

2. Rescinding the Notice of Merger which was recorded with the County on July 14, 2004 (Monterey County Recorder Document No. 2004073684); and

3. Approval of the Land Use Regulatory Jurisdiction Agreement and Covenant and Agreement to Hold Property as One Parcel.

BACKGROUND/SUMMARY:

EXECUTIVE SUMMARY:

The proposed Land Use Regulatory Jurisdiction Agreement and Covenant and Agreement to Hold Property as One Parcel (“Agreement”) establishes regulatory oversight by the City of Carmel-by-the-Sea for two parcels spanning City and unincorporated Monterey County boundaries, without formally merging the parcels or initiating an annexation. The Agreement maintains existing tax structures and jurisdictional boundaries, avoids the complexity of annexation while designating all permitting authority across both parcels to the City.

BACKGROUND:

The subject building site comprises of two parcels with one parcel located in the City of Carmel-by-the-Sea (009-146-029) and the other in unincorporated Monterey County (009-146-028) (refer to Attachment 4). The owner of the subject building site submitted an application to the City to remodel and expand the existing improvements on the subject parcels. Due to jurisdictional complexities, the parcels cannot be formally merged without approval by the Monterey County Local Agency Formation Commission (LAFCO). Thus, the applicant and the City, in cooperation with the County of Monterey, have proposed a Land Use Regulatory Jurisdiction Agreement and Covenant to hold the two parcels as one for planning and regulatory purposes (refer to Attachment 3).

The subject parcels span both City and County jurisdictional boundaries, complicating the permitting and regulatory process. The proposed Agreement simplifies administration by placing sole land use regulatory jurisdiction under the City of Carmel-by-the-Sea. Although the parcels retain separate Assessor's Parcel Numbers (APNs) and tax billing systems, this Agreement ensures unified land use planning oversight by the City. Under this Agreement, City standards, codes, and design guidelines will govern all proposed development and subsequent improvements.

The Agreement will remain in effect until such time as it is released in writing by both the City and the County.

Additionally, while reviewing the proposed final Agreement, it was brought to the staffs’ attention that a Notice of Merger, which was erroneously recorded with the County on July 14, 2004, and will need to be rescinded and superseded by the Agreement. A lot merger application can only allow merging multiple parcels into one legal lot of record if located within a single jurisdictional boundary or following an application for annexation and approval LAFCO. Therefore, the lot merger (Monterey County Recorder Document No. 2004073684) is hereby superseded by the Agreement (refer to Attachment 2).

The County of Monterey Board of Supervisors will consider this same item on June 10, 2025.

STAFF ANALYSIS:

The City Attorney’s office, in consultation with the property owner’s counsel, have worked together to draft the Agreement. City planning staff have also worked closely with the City Attorney’s office and finds that alterations to the building site (including portions of the site located in unincorporated Monterey County) are required to comply with Carmel-by-the-Sea’s General Plan, Land Use Plan, the Carmel-by-the-Sea Municipal Code (CMC), Residential Design Guidelines, and other city planning documents as may be applicable.

An alternative to the Agreement could be to deny the Agreement and to direct the property owner to submit an application for annexation to have the property located in unincorporated Monterey County be formally incorporated into the City of Camel-by-the-Sea. City Council Policy C89-09 (Resolution 89-33) states, “It is the policy of the City Council of the City of Carmel-by-the-Sea to not initiate annexations but to consider each application from a requesting party based upon its own individual benefits to the City of Carmel-by-theSea.” An annexation permanently adjusts city boundaries, clearly and definitively placing both parcels under a single jurisdiction (the City), simplifying long-term regulatory management. This also results in a single property tax structure. However, final approval of an annexation is rendered from LAFCO. LAFCO staff, however, has been involved in the discussion regarding the Agreement and has been supportive of this approach without the need to engage with a formal, potentially complicated, annexation of the property.

The County Assessor/Tax Collector, has also opined regarding the property tax assessment crossing a jurisdictional boundary. The Assessor/Tax Collector’s office stated their office does not object to a split tax roll between two jurisdictions and having two tax bills for the property even if it is one parcel. Their only issue would be how to assign the value of the improvements on the split tax assessment, but this allocation would not be determined until they saw plans for any future development house and how/where the improvements were being constructed. The office also said the property owner would need to understand why they are getting two tax bills. This is effectively the same approach as the status quo as the building site and site improvements are already split between two jurisdictional boundaries. The action simply designates all permitting authority to the City through an agreement between the property owner, the City, and the County.

Environmental
Staff recommends that the City Council find the subject action to be “not a project” pursuant to section 15378 of the CEQA Guidelines. Entering into this agreement constitutes an administrative activity that clarifies regulatory jurisdiction without authorizing any physical development or resulting in any direct or indirect physical changes. Similarly, rescinding the recorded lot merger is an administrative function that does not authorize any physical development or results in any direct or indirect physical change.

FISCAL IMPACT:

Entering into the subject Agreement substantially maintains the status quo with no direct fiscal impacts. The time and materials necessary for the processing of the application (and future applications) was previously allocated in the FY24/25 budget (and will be considered in future budgets). The existing building site is located in two different tax assessment districts (City and County) and entering into the subject Agreement maintains this arrangement while designating permitting authority to the City. However, the City does not capture the revenue from potential improvements on the site currently located in the County which would be captured if the site were to be incorporated into the City limits through annexation.

PRIOR CITY COUNCIL ACTION:

The City Council has not previously taken action on, nor considered this item.

ATTACHMENTS:

Attachment 1 - Resolution
Attachment 2 - Notice Of Rescission of Notice of Merger (Exhibit A) Attachment 3 - Land Use Regulatory Jurisdiction Agreement and Covenant and Agreement to Hold as One Parcel (Exhibit B)
Attachment 4 - Existing Site Survey

CITY OF CARMEL-BY-THE-SEA CITY COUNCIL
RESOLUTION NO. 2025-049
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA FINDING THE FOLLOWING ACTION TO BE “NOT A PROJECT” PURSUANT TO SECTION 15378 OF THE CEQA GUIDELINES; RESCINDING THE NOTICE OF MERGER WHICH WAS RECORDED WITH THE COUNTY ON JULY 14, 2004 (MONTEREY COUNTY RECORDER DOCUMENT NO. 2004073684); AND ENTERING

INTO A LAND USE REGULATORY JURISDICTION AGREEMENT AND COVENANT AND AGREEMENT TO HOLD PROPERTY AS ONE PARCEL(CITY OF CARMEL-BY-THE-SEA (APN: 009-146-029) AND UNINCORPORATED MONTEREY COUNTY (APN: 009-146-028)) WHEREAS, the City of Carmel-by-the-Sea ("City") received an application from Karen Ruth Hobbs, Trustee of the Karen Ruth Hobbs Trust dated January 28, 2004 ("Owner") requesting approval of improvements on properties identified as APNs 009-146-029 (within the City limits) and 009-146-028 (unincorporated Monterey County); and WHEREAS, the subject parcels span jurisdictional boundaries of the City and County, complicating the permitting and regulatory process, and a formal lot merger would require approval from the Monterey County Local Agency Formation Commission (LAFCO); and
WHEREAS, on July 14, 2004, a Notice of Merger (Monterey County Recorder Document No. 2004073684) was erroneously recorded and is now required to be rescinded and superseded by a Land Use Regulatory Jurisdiction Agreement; and WHEREAS, the proposed Land Use Regulatory Jurisdiction Agreement and Covenant and Agreement to Hold Property as One Parcel (“Agreement”) will provide unified regulatory oversight by placing sole jurisdictional authority under the City, simplifying the administrative process for all future permitting activities and improvements while maintaining the current property tax structure and boundaries; and
WHEREAS, the City Attorney’s office, City Planning staff, and Applicant’s legal counsel collaboratively reviewed and prepared the proposed Agreement to ensure consistency with the General Plan, Local Coastal Plan, Carmel-by-the-Sea Municipal Code (CMC), and Residential Design Guidelines; and
WHEREAS, this action has been coordinated with County of Monterey and supported by LAFCO staff as an efficient alternative to an annexation process; and
WHEREAS, the City Council considered all pertinent information provided in the Staff Report and all attachments, and independently reviewed and considered the facts and information presented; and WHEREAS, the California Environmental Quality Act (California Public Resources Code §§ 21000, et seq., “CEQA”), together with State Guidelines (14 California Code Regulations §§ 15000, et seq., the “CEQA Guidelines”) and City Environmental Regulations (CMC 17.60) require that certain projects be reviewed for environmental impacts and that environmental documents be prepared; and
WHEREAS, pursuant to Section 15378 of the CEQA Guidelines, the subject action is "not a project" and is therefore not subject to CEQA.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Carmel-by-the-Sea, as follows:

SECTION 1: The City Council hereby finds the Notice of Merger recorded on July 14, 2004 (Monterey County Recorder Document No. 2004073684) to be null and void, and approves and authorizes the City Administrator or designee to execute Attachment 1
the Notice of Recission of Notice of Merger attached hereto Exhibit A and incorporated herein by reference.

SECTION 2: The City Council hereby approves and authorizes the City Administrator or designee to execute the Land Use Regulatory Jurisdiction Agreement and Covenant and Agreement to Hold Property as One Parcel (APNs 009-146-029 and 009-146-028) attached hereto as Exhibit B and incorporated herein by reference.

SECTION 3: The City Council requires the owner to record the fully executed Exhibits A and B with the Monterey County Recorder’s Office. The owner shall be responsible for any fees assessed by the Monterey County Recorder’s Office for the recordation of said documents.

PASSED, APPROVED, AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 2nd day of June, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:
______________________________ ______________________________ Dale Byrne Nova Romero
Mayor City Clerk
Attachment 1

EXHIBIT A

RECORDING REQUESTED BY

CITY OF CARMEL-BY-THE-SEA

AND WHEN RECORDED MAIL TO
Carmel City Hall
Post Office Box CC
Carmel, CA 93921
Attn: Evan Kort, Senior Planner
This space reserved for the Recorder’s use only

NOTICE OF RESCISSION OF NOTICE OF MERGER
NOTICE IS HEREBY GIVEN that the document titled "Notice of Merger," recorded on July 14, 2004, as Document No. 2004073684, in the Official Records of Monterey County, California, is hereby rescinded and shall have no further force or effect.

This rescission is made pursuant to the authorization of the City Council of the City of Carmel-by-the-Sea by Resolution 2025-049, approved on June 2, 2025, which approved entering into a Land Use Regulatory Jurisdiction Agreement and Covenant and Agreement to Hold Properties As One Parcel site for planning and regulatory purposes.

APNs: 009-146-028-000 and 009-146-029-000
Dated:
______________________________
Evan Kort Karen Ruth Hobbs, Trustee Date
Senior Planner
City of Carmel-by-the-Sea

Attachment 1
4926-7882-0663, v. 1 – APPLICANT SUBMITTAL 1
4912-7854-4414 v9
APNs: 009-146-029 & 009-146-028

LAND USE REGULATORY JURISDICTION

AGREEMENT AND COVENANT AND AGREEMENT TO

HOLD PROPERTY AS ONE PARCEL
This Land Use Regulatory Jurisdiction Agreement and Covenant and Agreement to Hold Property as One Parcel (collectively, “Covenant and Agreement”) is entered into between Karen Ruth Hobbs, Trustee of the Karen Ruth Hobbs Trust Dated January 28, 2004, (“HOBBS”); the City of Carmel by the Sea (“CITY”) and the County of Monterey, a political subdivision of the State of California (“COUNTY”), collectively (“THE PARTIES”).

HOBBS is owner of that certain real property located in both the CITY and the unincorporated area of the COUNTY as more particularly described on Exhibit A attached hereto and incorporated by this reference (“Hobbs Property”) on which an existing single-family home, and accessory dwelling unit (Subordinate Unit; subordinate unit permit SU 91-169) are located.

The Hobbs Property consists of two Assessor’s Parcels designated as Monterey County Assessor’s Parcel Numbers (APNs) 009-146-029 and 009-146-028. APN 009-146-029 is within the CITY limits. APN 009-146-028 is within the unincorporated area of the COUNTY.

HOBBS filed an application with the CITY to merge the two parcels on the Hobbs Property (City Planning No. LM 24-254) into one legal lot of record (“Subject Parcels”). HOBBS

RECORDING REQUESTED BY AND
WHEN RECORDED, RETURN TO:

Carmel City Hall
Post Office Box CC
Carmel, Ca 93921
Attn: Brandon Swanson

EXHIBIT B
Attachment 1
4926-7882-0663, v. 1 – APPLICANT SUBMITTAL 2
4912-7854-4414 v9
also filed an application with the CITY to remodel and expand the improvements on the Subject Parcels (City Planning No. DS 25-017) as more particularly described in Exhibit B attached hereto and incorporated by this reference.

The Parties understand and agree that the Subject Parcels are within two (2) separate and distinct property tax rate areas and, therefore; the Subject Parcels cannot be merged into one legal lot of record without an application to and approval by the Monterey County Local Agency Formation Commission (Monterey County LAFCO). Therefore, the Parties have agreed to enter into a Covenant and Agreement to Hold Subject Parcels as One Parcel. The lot merger application is thus moot and will not be processed, and Document No. 2004073684 on file with the Monterey County Recorder is hereby rescinded and simultaneously superseded by this Covenant and Agreement.

Karen Ruth Hobbs, Trustee of the Karen Ruth Hobbs Trust Dated January 28, 2004, (“HOBBS”) is the property owner of record of the Subject Parcels as set forth in the corresponding Grant Deed for APN 009-146-029 within the CITY limits and APN 009-146-028 within the unincorporated area of the COUNTY recorded on September 9, 2021, as Document No. 2021060566 on file with the Monterey County Recorder and incorporated by this reference. The Subject Parcels consist of two (2) separate parcels as more particularly described in Exhibit A and in the corresponding Grant Deed recorded as Document No. 2021060566 on file with the Monterey County Recorder.

HOBBS recognizes and agrees that the Subject Parcels will retain two APNs and will receive separate Property Tax bills for the corresponding Tax Area of the Subject Parcels within the jurisdictional boundaries of the CITY and the COUNTY.

HOBBS hereby covenants and agrees with the CITY and COUNTY that the Subject Parcels shall be held as one (1) parcel as more particularly described in Exhibit A during any period that Attachment 1
4926-7882-0663, v. 1 – APPLICANT SUBMITTAL 3
4912-7854-4414 v9
any improvements remain on the Subject Parcels, and shall not be sold separately until this Covenant and Agreement is released by CITY and COUNTY, as provided below.

The PARTIES understand and agree that this Covenant and Agreement is executed for the purpose of creating a single site as regulated by the applicable sections of the CITY Zoning Code, other CITY regulations and the Monterey County Code as applicable for the development of the Subject Parcels. In the event there is any conflict between the CITY Zoning Code, other CITY regulations, and the Monterey County Code, regarding the regulation and development of the Subject Parcels, the CITY Zoning Code and other CITY regulations shall prevail as long as any improvements remain on the Subject Parcels.

Pursuant to this Covenant and Agreement, the CITY and COUNTY recognize and agree that the CITY shall have land use regulatory jurisdiction over the Subject Parcels for all land use permitting on the Subject Parcels and the public right-of-way immediately adjacent to the Subject Parcels, including compliance with the CITY Zoning Code and other CITY regulations.

This Covenant and Agreement’s purpose is not limited to the current application, but shall apply to any permitting and land use applications relating to the Subject Parcels, as long as improvements remain on the Subject Parcels.

This Covenant and Agreement shall continue in effect until released in writing by the authority of the CITY and COUNTY upon submittal of request, applicable fees, and evidence that this Covenant and Agreement is no longer required by law.

This Covenant and Agreement is hereby deemed and agreed by HOBBS, the CITY, and the COUNTY to be a covenant running with the land which shall bind HOBBS, the CITY, and the COUNTY and all its successors and assigns.
[signature block on the following page]
Attachment 1
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Dated: _________________, 2025
Dated: _________________, 2025
HOBBS

THE KAREN RUTH HOBBS TRUST UDT
dated January 28, 2004
By: ________________________________
Karen Ruth Hobbs, Trustee
Approved as to form:

By: _______________________________
Christine G. Kemp
Noland Hamerly Etienne & Hoss
Attorney for Hobbs
Dated: _________________, 2025
Dated: _________________, 2025

CITY OF CARMEL BY THE SEA
By: ________________________________
Brandon Swanson, Assistant City Manager
Approved as to form:

Burke, Williams & Sorensen, LLP
By: ________________________________
Brian Pierik, City Attorney
Dated: _________________, 2025
Dated: _________________, 2025

COUNTY OF MONTEREY
Department of Housing and Community
Development (HCD)
By: ________________________________
Craig W. Spencer, Director of HCD
Approved as to form:

Office of the County Counsel
Susan K. Blitch, County Counsel
By: __________________________________
Mary Grace Perry, Deputy County Counsel
Attachment 1
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STATE OF CALIFORNIA

COUNTY OF
On , 20 , before me, ,
Notary Public, personally appeared KAREN RUTH HOBBS who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature (Seal)

STATE OF CALIFORNIA

COUNTY OF
On , 20 , before me, ,
Notary Public, personally appeared ____________ who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature (Seal)
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

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STATE OF CALIFORNIA

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Attachment 1

EXHIBIT A

HOBBS PROPERTY

EXHIBIT A

HOBBS PROPERTY
Attachment 1
DOC #2021060566 Page 3 of 3
ORDER NO. : 0724021807

EXHIBIT A
The land referred to is situated in the County of Monterey, City of Carmel By The Sea, State of California, and is described as follows:

PARCEL ONE:

Lot 2 in Block 4, as said Lot and Block are shown on that certain Map entitled Map of “Carmel City” filed for record May 1, 1888 in the Office of the County Recorder of the County of Monterey, State of California, in Volume 1 of Maps, “Cities and Towns”, at Page 52.

PARCEL TWO:

Lot 34 in Block 4, as said Lot and Block are shown on that certain Map entitled Map of “La Loma Terrace” filed in Volume 3 of Maps, “Cities and Towns”, at Page 25, Monterey County Records.

EXCEPT THEREFROM the Northerly 20 feet thereof
APN: 009-146-029-000 and 009-146-028-000

Page 1 of 1 ends

Exhibit A - Page 1
Attachment 1

EXHIBIT B

HOBBS PROJECT SITE DEVELOPMENT PLAN

EXHIBIT B

HOBBS PROJECT SITE DEVELOPMENT PLAN
Attachment 1
58 59
60 61
60 60
59 52
5354555657
58 59
51 51 52
535455
56 57
57 58
525354
55 57
54 PROPERTY LINE 100.0'
PROPERTY LINE 100.0' PROPERTY LINE 60.0' PROPERTY LINE 60.0' (P) WOOD DECK
177 SF PERM.
(P) GH GRAVEL WALKWAY
12 SF PERM.
(E) HOT TUB SANTA RITA STREET

NEIGHBORING RESIDENCE
NEIGHBORING RESIDENCE 41'-8
1 2
" 25'-2
1 4
" 9'-11
34 " 11'-7
1 2
"
34'-6
1 4
" 28'-3"
REAR SETBACK 15'-0" SIDE SETBACK 3'-0" SIDE SETBACK 3'-0" REAR SETBACK 3'-0"
(E) GUEST HOUSE
665 SF
(E) 2ND FLOOR
(E) DECK
31 SF PERM. (E) GATE
(E) GATE
(E) PLANTER
(E) WALL
(E) WALL
(P) WALL; TOP @60.75
(E) FENCE (E) FENCE (E) FENCE (E) FENCE
(E) FENCE (E) FENCE 18'-1
1 2
"
(E) CURB
(E) CURB
(E) RESIDENCE
1,098 SF
37'-2
3 4
"
35'-0
3 4
"
41'-2" 14'-4" 24'-9
1 4
" 6'-8"
(P) GARAGE
224 SF
20'-91
2 " 10'-9
1 2
" F.F. 58.25
F.F. 57.25
(P) DRIVEWAY
CONC. PAVERS STRIPS
28 SF PERM.
(P) BACK COURTYARD

STONES AND LANDING
112 SF IMPERM.
(P) STONE PATIO
95 SF IMPERM.
(P) FRONT WOOD
DECK
142 SF PERM.

F.F. = 57.16' 7'-2
1 2
"
27'-1
1 4
" 6'-8"
(P) GH CONCRETE LANDING
20 SF IMPERM.
(P) ADDITION
441 SF 23'-2
1 4
"
14'-4" 5'-11
1 2
" 2'-5"
9'-91
2 "
(P) PLANTER
14'-9
1 2
" 9'-1"
20'-23
4 "
7'-3" T.O.WALL @60.75
(E) F.P. (P) PLANTER
(P) ADDITION
24 SF 5'-2" F.F. = 55.41' F.F. = 56.00' F.F. = 56.58' (P) PORCH AND STAIRS 90 SF IMPERM.

F.F. = 57.25'
(P) WOOD STEPS
10 SF PERM. F.F. 57.75 F.F. 58.75 F.F. 59.25
(P) GARAGE CONCRETE

LANDING
9 SF IMPERM.

FRONT SETBACK 15'-0" F.F. 59.75 18'-11
2 "
(E) 12'' OAK
#1
(E) 14'' OAK
#2
6'-0"
6'-0"
(E) WALL
(P) FRONT GRAVEL PATH
48 SF PERM.
(P) FIREPLACE
8 SF
1/4" = 1'-0"

PROPOSED SITE
PLAN
1 PROPOSED SITE PLAN A4
N
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1' 2' 4' 8' TRACK 2 DESIGN APPROVAL SET
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Attachment 1

EXHIBIT A

RECORDING REQUESTED BY

CITY OF CARMEL-BY-THE-SEA

AND WHEN RECORDED MAIL TO
Carmel City Hall
Post Office Box CC
Carmel, CA 93921
Attn: Evan Kort, Senior Planner
This space reserved for the Recorder’s use only

APNs: 009-146-028-000 and 009-146-029-000
Dated:
______________________________
Evan Kort Karen Ruth Hobbs, Trustee Date
Senior Planner
City of Carmel-by-the-Sea

Attachment 2
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APNs: 009-146-029 & 009-146-028

LAND USE REGULATORY JURISDICTION

AGREEMENT AND COVENANT AND AGREEMENT TO

HOBBS filed an application with the CITY to merge the two parcels on the Hobbs Property (City Planning No. LM 24-254) into one legal lot of record (“Subject Parcels”). HOBBS

RECORDING REQUESTED BY AND
WHEN RECORDED, RETURN TO:

Carmel City Hall
Post Office Box CC
Carmel, Ca 93921
Attn: Brandon Swanson

EXHIBIT B
Attachment 3
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also filed an application with the CITY to remodel and expand the improvements on the Subject Parcels (City Planning No. DS 25-017) as more particularly described in Exhibit B attached hereto and incorporated by this reference.

HOBBS hereby covenants and agrees with the CITY and COUNTY that the Subject Parcels shall be held as one (1) parcel as more particularly described in Exhibit A during any period that Attachment 3
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any improvements remain on the Subject Parcels, and shall not be sold separately until this Covenant and Agreement is released by CITY and COUNTY, as provided below.

This Covenant and Agreement is hereby deemed and agreed by HOBBS, the CITY, and the COUNTY to be a covenant running with the land which shall bind HOBBS, the CITY, and the COUNTY and all its successors and assigns.
[signature block on the following page]
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4912-7854-4414 v9
Dated: _________________, 2025
Dated: _________________, 2025
HOBBS

THE KAREN RUTH HOBBS TRUST UDT
dated January 28, 2004
By: ________________________________
Karen Ruth Hobbs, Trustee
Approved as to form:

By: _______________________________
Christine G. Kemp
Noland Hamerly Etienne & Hoss
Attorney for Hobbs
Dated: _________________, 2025
Dated: _________________, 2025

CITY OF CARMEL BY THE SEA
By: ________________________________
Brandon Swanson, Assistant City Manager
Approved as to form:

Burke, Williams & Sorensen, LLP
By: ________________________________
Brian Pierik, City Attorney
Dated: _________________, 2025
Dated: _________________, 2025

COUNTY OF MONTEREY
Department of Housing and Community
Development (HCD)
By: ________________________________
Craig W. Spencer, Director of HCD
Approved as to form:

Office of the County Counsel
Susan K. Blitch, County Counsel
By: __________________________________
Mary Grace Perry, Deputy County Counsel
Attachment 3
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4912-7854-4414 v9

STATE OF CALIFORNIA

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature (Seal)

STATE OF CALIFORNIA

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Attachment 3
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STATE OF CALIFORNIA

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Attachment 3

EXHIBIT A

HOBBS PROPERTY

EXHIBIT A

HOBBS PROPERTY
Attachment 3
DOC #2021060566 Page 3 of 3
ORDER NO. : 0724021807

EXHIBIT A
The land referred to is situated in the County of Monterey, City of Carmel By The Sea, State of California, and is described as follows:

PARCEL ONE:

PARCEL TWO:

Lot 34 in Block 4, as said Lot and Block are shown on that certain Map entitled Map of “La Loma Terrace” filed in Volume 3 of Maps, “Cities and Towns”, at Page 25, Monterey County Records.

EXCEPT THEREFROM the Northerly 20 feet thereof
APN: 009-146-029-000 and 009-146-028-000

Page 1 of 1 ends

Exhibit A - Page 1
Attachment 3

EXHIBIT B

HOBBS PROJECT SITE DEVELOPMENT PLAN

EXHIBIT B

HOBBS PROJECT SITE DEVELOPMENT PLAN
Attachment 3
58 59
60 61
60 60
59 52
5354555657
58 59
51 51 52
535455
56 57
57 58
525354
55 57
54 PROPERTY LINE 100.0'
PROPERTY LINE 100.0' PROPERTY LINE 60.0' PROPERTY LINE 60.0' (P) WOOD DECK
177 SF PERM.
(P) GH GRAVEL WALKWAY
12 SF PERM.
(E) HOT TUB SANTA RITA STREET

STONES AND LANDING
112 SF IMPERM.
(P) STONE PATIO
95 SF IMPERM.
(P) FRONT WOOD
DECK
142 SF PERM.

F.F. = 57.25'
(P) WOOD STEPS
10 SF PERM. F.F. 57.75 F.F. 58.75 F.F. 59.25
(P) GARAGE CONCRETE

LANDING
9 SF IMPERM.

FRONT SETBACK 15'-0" F.F. 59.75 18'-11
2 "
(E) 12'' OAK
#1
(E) 14'' OAK
#2
6'-0"
6'-0"
(E) WALL
(P) FRONT GRAVEL PATH
48 SF PERM.
(P) FIREPLACE
8 SF
1/4" = 1'-0"

PROPOSED SITE
PLAN
1 PROPOSED SITE PLAN A4
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Attachment 3
Attachment 4

CITY OF CARMEL-BY-THE-SEA

Adopt Resolution 2025-050 Authorizing the City Administrator to Execute Amendment No. 1 to a Professional Services Agreement with Regional Government Services Authority for a not-to-exceed amount of Seventy Eight Thousand Dollars ($78,000.00) and extending the term through June 30, 2026 for payroll consulting services.

RECOMMENDATION:

BACKGROUND/SUMMARY:

The City utilizes a variety of consultants to assist with the development of complex projects impacting the quality of life within the city, especially with projects that require significant experience scoping fundamental processes and research to move forward in delivering larger projects. The City Administrator entered into an agreement with Regional Government Services Authority on September 6, 2024 for a not-to-exceed amount of Fifty Nine Thousand Nine Hundred and Ninety-Nine Dollars ($59,999.00) for a Payroll Consulting Services with an end date of August 31, 2025. Due to the specialized knowledge and expertise that is required in government payroll, the operational and regulatory oversight that they provide, and the success of the City's partnership with Regional Government Services Authority, the City Administrator is seeking authorization for Amendment No.1 to increase by an additional Seventy Eight Thousand Dollars ($78,000.00) and extend the contract end date to June 30, 2026.

According to the Carmel-by-the-Sea Municipal Code, contracts exceeding Fifty Nine Thousand Nine Hundred and Ninety Nine Dollars ($59,999) shall be entered into only by Council authorization. The proposed recommendation for City Council consideration is to authorize the City Administrator to execute an Amendment No. 1 to the existing agreement with Regional Government Services Authority that will increase it by an additional Seventy Eight Thousand Dollars ($78,000.00) for a new not-to-exceed amount of One Hundred Thirty-Seven Thousand Nine Hundred and Ninety-Nine Dollars ($137,999.00) with an end date of June 30, 2026.

FISCAL IMPACT:

The funds to cover this agreement increase will be absorbed in the FY 25-26 budget.

PRIOR CITY COUNCIL ACTION:

ATTACHMENTS:

Attachment 1) Resolution 2025-050
Attachment 2) Contract Amendment 1 with RGS

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION NO. 2025-050

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE AMENDMENT NO. 1 TO THE

PROFESSIONAL SERVICES AGREEMENT WITH REGIONAL GOVERNMENT SERVICES

AUTHORITY FOR CONSULTING SERVICES FOR A NOT-TO-EXCEED AMOUNT OF ONE

HUNDRED THIRTY SEVEN THOUSAND NINE HUNDRED AND NINETY DOLLARS ($137,999.00) AND EXTENDING THE TERM THROUGH JUNE 30, 2026 WHEREAS, on September 6, 2024, the City Administrator entered into a Professional Services Agreement with Regional Government Services Authority for project development consulting services in the amount of Fifty-Nine Thousand Nine Hundred and Ninety-Nine Dollars ($59,999.00) for a Payroll Consulting Services; and
WHEREAS, the contract with Regional Government Services Authority was scheduled to end in August of 2025; and
WHEREAS, the services of Regional Government Services Authority have proven to be effective and efficient resulting in a plant to extend the contract; and WHEREAS, the funding beyond the original Professional Services Agreement will be exceeded for continued services; and
WHEREAS, the Carmel-by-the-Sea Municipal Code requires contracts exceeding $59,999 to be entered into only by Council authorization.

NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMELBY-THE-SEA DOES HEREBY:

Authorize the City Administrator to execute Amendment No. 1 to the Professional Services Agreement with Regional Government Services Authority for payroll consulting services a not-to-exceed amount of One Hundred Thirty-Seven Thousand Nine Hundred and NinetyNine Dollars ($137,999.00) and extending the contract through June 30, 2026.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 2nd day of June, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Attachment 1
Resolution No. 2025-050

Page 2 ends

APPROVED: ATTEST:

Dale Byrne Nova Romero, MMC
Mayor City Clerk
Attachment 1
AMENDMENT NO. 1
AGREEMENT NUMBER ADM-RGS-106-24-25
Payroll Consulting Services

1. This amendment (the “Amendment”) is made by City of Carmel-by-the-Sea (hereinafter “City”) and Regional Government Services Authority (hereinafter “Consultant”), parties to Agreement ADM-RGS106-24-25 (the “Agreement”) executed on September 12, 2024.

2. The Agreement is amended as follows:
a. Section 3.A (Term) of the Agreement is amended and restated as follows:

The work under this Agreement will commence by September 6, 2024 and must be completed by June 30, 2026 unless sooner terminated or the City grants an extension of time in writing pursuant to the terms of this Agreement, except for provisions in this Agreement that will survive the termination or completion of this Agreement. Consultant will perform Change Order services as set out in Section 1.B, “Amendment of Services (Change Orders)”, in a timely manner or in accordance with the agreed upon Change Order Project Schedule.
b. Section 2.A (Compensation) of the Agreement is amended and restated as follows:

Subject to any limitations set forth in this Agreement, the City agrees to pay and Consultant agrees to accept as full and fair consideration for the performance of this Agreement, hourly fees as set forth in Consultant’s Fee Schedule (Exhibit “B”), in a total amount not-to-exceed One Hundred Thirty-Seven Thousand Nine Hundred Ninety-Nine Dollars ($137,999.00).

Such compensation is the “Maximum Authorized Expenditure” under this Agreement. The Fee Schedule includes, but is not limited to, fees for each phase and task, not-to-exceed total fee, hourly rates, reimbursable rates and subconsultant mark-up rates. The use of subconsultants will not be considered a reimbursable expense, and such costs must be applied towards the approved budgeted amount. Payment of any compensation to Consultant is contingent upon performance of the terms and conditions of this Agreement to the satisfaction of the City. If the City determines that the Services set forth in the written invoice have not performed in accordance with the terms of this Agreement, the City is not responsible for payment until the Services have been satisfactorily performed.

3. Except as set forth in this Amendment, the Agreement is unaffected and shall continue in full force and effect in accordance with its terms. If there is conflict between this amendment and the Agreement or any earlier amendment, the terms of this amendment will prevail.

4. Each party represents and warrants that all necessary action has been taken by such party to authorize the undersigned to execute this Amendment and to bind the parties to the performance of its obligations.

5. This Amendment may be executed in counterparts, each of which will be deemed an original, and all of which, when taken together, constitute one and the same instrument. The Amendment will be considered executed when the signature of a party is delivered by facsimile or other electronic transmission. Such facsimile or other electronic signature will have the same effect as an original signature.

Attachment 2

6. If any term, condition, or covenant of this Amendment is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Amendment will not be affected and the Amendment will be read and construed without the invalid, void or unenforceable provision.

CONSULTANT:

By: ___ __________ __ Date: ______________________

Name:_ ______________
Title: ________________
Company:____________________ _______
CITY:

By: _____________________________ Date: ___________________ Chip Rerig, City Administrator
ATTEST:

By: _____________________________ Date: ______________________ Nova Romero, MMC, City Clerk
Attachment 2

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
June 2, 2025

ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Nova Romero, City Clerk
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

Resolution 2025-051 ratifying appointments to the Community Activities Commission, Harrison Memorial Library Board of Trustees, Historic Resources Board, and the Forest and Beach Commission (Estimated time - 5 min)
RECOMMENDATION:

Adopt Resolution 2025-051 ratifying appointments to the Community Activities Commission, Harrison Memorial Library Board of Trustees, Historic Resources Board, and the Forest and Beach Commission.

BACKGROUND/SUMMARY:

The City of Carmel-by-the-Sea Boards and Commissions play a vital role in shaping the future of Carmel-bythe-Sea. These volunteer bodies advise the City Council on key issues within their areas of expertise, helping to identify challenges, explore solutions, and recommend actions for consideration.

Board and Commission members also serve as an important link between the community and local government by ensuring that residents’ voices are heard, concerns are addressed, and public input informs City decision-making. By helping to reconcile different viewpoints, they promote balanced, thoughtful outcomes that align with the City’s overall goals.

Serving on a City Board or Commission is a meaningful way to get involved in local government and make a real difference in the community. It’s a chance to dive into the issues that matter most to Carmel-by-the-Sea, offer thoughtful input to City Council, and help guide decisions that shape our city’s future. Along the way, members gain a deeper understanding of how the City works and play a hands-on role in tackling challenges, setting priorities, and supporting a vibrant community.

Application and Recruitment Process
In compliance with state law, the City publishes a list each December of all board and commission terms set to expire the following year. Between February and March 2025, the City advertised for open seats on several boards and commissions with current vacancies or expiring terms at the end of May 2025:

Community Activities Commission – 5 seats
Harrison Memorial Library Board of Trustees - 2 seats
Historic Resources Board - 1 seat
Forest and Beach Commission – 1 seat
The application period ran from February 13th to March 21st. Current members with terms expiring in May were invited to re-apply by the deadline. For the Historic Resources Board, the application deadline was extended to May 2nd. The City received numerous qualified applications, and residency requirements were verified using the GIS assessment database.

An ad hoc committee, consisting of Mayor Byrne and Mayor Pro Tem Delves, conducted interviews in April and May of all new applicants. Applicants interviewed within the past 6 months were also considered without the need to re-interview.

All applicants showed a strong commitment to serving the community, and the ad hoc committee is deeply grateful for the high level of interest. Redacted copies of all new applications recieved during this recruitment period are included as Attachment 2.

Term Lengths
Board and commission members typically serve four-year terms, with the exception of the Harrison Memorial Library Board of Trustees, whose members serve for three years. To maintain continuity, terms are staggered so that no more than two seats on any given board or commission expire in the same year.

Recommendation
The exceptional quality of applicants made the selection process by the ad hoc committee highly competitive. After careful consideration by the ad hoc committee, the following individuals are recommended for appointment:

Community Activities Commission:

Ellen Martin (term ending May 30, 2029)
Jeff Meacham (term ending May 30, 2029)
Judy Refuerzo (term ending May 30, 2028)
Maria Ruess (term ending May 30, 2028)
Katie Enea (term ending May 30, 2027)
Harrison Memorial Library Board of Trustees:

Billy Farina (term ending May 30, 2028)
Donna Jett (term ending May 30, 2028)
Historic Resources Board:

Bobbie Voris (term ending May 30, 2029)
Forest and Beach Commission:

Harry Ross (term ending May 30, 2029)
Next Steps
The City Council must formally ratify appointments to Boards and Commissions through a Resolution. The attached Resolution (Attachment 1) includes the recommended appointments and requires a majority vote for approval.

Following Council approval, the City Clerk will administer the oath of office to each new member and provide them with a handbook outlining key policies and procedures and instructions on completing required training. The training sessions will be scheduled over the coming weeks or months to support members in their new roles. Additionally, the Department Head and staff liaison for each respective Board or Commission will personally connect with new appointees to provide a comprehensive onboarding. This process is designed to ensure that every member feels well-prepared and confident in carrying out their responsibilities.

FISCAL IMPACT:

None for this action.

PRIOR CITY COUNCIL ACTION:

The City Council annually ratifies appointments to vacancies occurring on the City's Commissions and Boards each year.

ATTACHMENTS:

Attachment 1) Resolution 2025-051
Attachment 2) Applications received (redacted)

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION NO. 2025-051

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA

RATIFYING APPOINTMENTS TO THE COMMUNITY ACTIVITIES COMMISSION, HARRISON

MEMORIAL LIBRARY BOARD OF TRUSTEES, HISTORIC RESOURCES BOARD, AND

FOREST AND BEACH COMMISSION
WHEREAS, City Boards and Commissions perform a valuable service by providing means by which the City Council can obtain advice, opinions, and recommendations of City residents and other members of the community; and
WHEREAS, terms of Board and Commission members are staggered, with no more than 2 members per board or commission having terms expiring within the same year; and WHEREAS, between the period of February 13 and May 2, 2025, the City advertised and invited applications from the public for various boards and commissions; and WHEREAS, during the application period the City received several qualified applications; and
WHEREAS, the Ad Hoc Committee, consisting of Mayor Byrne and Mayor Pro Tempore Delves conducted interviews and considered all applications received; and WHEREAS, the Ad Hoc Committee is appreciative of all individuals who filled out an application and participated in the interview process, and after careful deliberation, have determined the most qualified applicants for appointment.

NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES HEREBY:

Appoint the following individuals to serve on the following City Boards and Commissions with terms beginning June 3, 2025:

Community Activities Commission:
• Ellen Martin (term ending May 30, 2029)
• Jeff Meacham (term ending May 30, 2029)
• Judy Refuerzo (term ending May 30, 2028)
• Maria Ruess (term ending May 30, 2028)
• Katie Enea (term ending May 30, 2027)
Attachment 1
Resolution No. 2025-051

Page 2 of 2 ends

Harrison Memorial Library Board of Trustees:
• Billy Farina (term ending May 30, 2028)
• Donna Jett (term ending May 30, 2028)
Historic Resources Board:
• Bobbie Voris (term ending May 30, 2029)
Forest and Beach Commission:
• Harry Ross (term ending May 30, 2029)
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BYTHE-SEA this 2nd day of June, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:
_________________________ _______________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
Attachment 1
4/1/25, 1 :49 PM
/
764290294.214529.jpg
APPLICATION TO SERVE ON A CARMEL-BY-TflE-SEA CITY

BOARD OR COMMISSION
In accordance with the Public Records Act, submitted applications and attachments are considered �ublic records and will be disclosed upon receipt of a public records request. Applications may also be published (With signatures and personal contact Information redacted) In the agendas of relevant meelings of the City Council, boards and commissions.

NAME 1?&i" 1'tJ\:ti l\Mrnt oAre O'!:M- 1Ai.-S::

RESIDENCE �t,\ ZIP ��i--,
MAILING ADDRESS CITY C8t!!'1l ZIP 1;11,..(
RESIDENCE PHONE BUSINESS PHONE ______ _
EMAIL
HOW LONG HAVE YOU LIVED IN CARMEL•BY•THE·SEA?
Board or Commission Selectlon:

You may apply for more than one Board or Commission. Please note, however, that members shall not serve simultaneously on more than one Council-appointed Board or Commission.

Community Activities & Cultural commis:aion (m"h Ille Mca,d Tuesdeyoflhe motllh •I 11:30 a.m 1 1-!arrison Memorlal Library Board of Trustees (meets Ille fourth� otthe m<inth et 9.00 . a.m,> Plannlng Commhn1fon 1mee11111e Mc>Ond W-etd&y of Ille -, et c-oo p.m. tour a, lnSpedlon • 1 2. .OOp.m_)
Forest & Beach Comml&&ion 1mae11 lhe MCGld Thursday of the mo111h el 3::SO p.m. • 1our Of Imp ecllon at 3 P.m.1 Historic Resources Board '"'"'' Ille third Monday of the mcnlfl •t 4:00p.m. • taut Of ln1pec11 on et 3.15 p.m.) Board of Appeals (anc:e annu■lly and a, an •►-decl basil) w ill you be available ICI attend board/commission mee s I Rtvised July 10, 20111
ling regu arty?�-
-
-:
https:l/mall.google.com/mail/u/0/#advanced-search/subset=all&has=street+address&within=2m&sizeoperator=s_sr&sizeunlt=s_smb&date=2025%2FO. .. 1/1 Attachment 2
4/1125, 1 :49 PM 764290325. 7 44258.jpg
All members of board req • s and commi •
ffle�
lred 10 submtt Form 700 •
s
t
at
:'�o
n� a
�� subject lo the Ccwllct of Interest Laws of the Stale of California and are annually thereafter. and' withi 'JO
en ° CO�ic Interest,• within 30 days of assuming office. Fonn 700 musl be n days of leaving office as well, In BCCOrda
. Educati
nee With Assembl Bill ( on upon appoinlmenr a d
AB) 1234 appointed members are required to attend Publlc Service Elhlcs 0 every two years thereafter.

D
Co
o
nfli
you agree to file all re I � ct of Interest Code?
q
u ::� emen�ca timely manner as prescribed by law or the City's Please list any local area associations, boards, commissions. foundations, or companies In which you have an in
Education:

Institution
Revised July 16.2019
https://mail.google.com/mall/u/0/#advanced-search/subset:oall&has:ostreet+address&within=2m&sizeoperalor=s_sl&sizeunit:os_smb&date:o2025%2F0... 111 Attachment 2
4/1/25, 1:50 PM 76429037 4.381694.jpg
l,npfovme � � " t E xpedence {Start Wllh MJ�st Recutl:

Organization:

Position:

Organization:

Position:

Organization:

Posilion:

Prior public service. civic or volunteer actMtlesj
O
i
ani
!
ation:
_nffl-_
Position:

Posilio
Organi
Date
Year;
Vear:

Year:

Citizen knowtedge, Interest and participation are vital Ingredients to the delivery of high-quality public services, The richness that comes from citizens serving in advisory roles to the City Council contributes to making Carmel by the Sea the speclal place It Is. The City of Carmel-by-the Sea thanks you for your interest In serving on a City board or commission.

Retum apptlcatlon to the City Clerk's Office, East side of Monte Verde Street. between Ocean and Seventh Avenues or mall to PO Box CC, Carmel-by-the.Sea, 93921, attention: City Clerk's Office.

Revised July 16,2019
https://mall.google.corn/mail/u/Ol#advanced-search/subset=all&has=street+address&within=2m&sizeoperator-s_sl&slzeunit=s_smb&date=2025%2FO... 1/1 Attachment 2
City ot ca,mel-8Y-�
MARI\ 2015
OftlD8 ot the CI\Y �

APPLICATION TO SERVE ON A CARMEL-BY-THE-SEA CITY BOARD

OR COMMISSION
In accordance with the Public Records Act, submitted applications and attachments are considered public records and will be disclosed upon receipt of a public records request. Applications may also be published (with signatures and personal contact information redacted) in the agendas of relevant meetings of the City Council, boards and commissions.

Submit application to the City Clerk's Office via email at [email protected]. You may also drop it off at City Hall, located at East side of Monte Verde Street, between Ocean and Seventh Avenues or mail to PO Box CC, Carmel-by-the-Sea, 93921, attention: City Clerk's Office.

Full Name Timothy John Blomgren Date 3/20/2025
Residence Address . city Carmel Z
ip 93923
Mailing Address_ City Carmel Zip 93921
E-Mail Phone 8
Board or Commission Selection:

You may apply for more than one Board or Commission. Please note, however, that members shall not serve simultaneously on more than one Council-appointed Board or Commission.

Building Code Board of Appeals (meets on an as-needed basis) Community Activities Commission (meets second Tuesday of each month at 9:30 a.m.) Forest & Beach Commission (meets second Thursday each month at 2:30 p.m., Tour of Inspection at 1 :30 p.m.) Harrison Memorial Library Board of Trustees (meets fourth Wednesday of each month at 9:00 a.m.) X Historic Resources Board (meets third Wednesday of each month at 4:00 p.m.) Planning Commission (meets second Wednesday of each month at 4:00 p.m .. Tour of Inspection at 2:00 p.m.) X 1) Will you be available to attend board/commission meetings regularly? Yes ___ No ___ _ 2) How long have you lived In Carmel-by-the-Sea? Oct. 201 0 ( 14 1 /2 yrs.) Attachment 2
3) All members of boards and commissions are subject to the Conflict of Interest laws of the State of California and are required to submit a Form 700 Statement of Economic Interests, within 30 days of assuming office. Form 700 must be filed annually thereafter, and within 30 days of leaving office as well.

In accordance with Assembly Bill (AB) 1234 and AB 1661 appointed members are required to attend Public Service Ethics Training and Harassment Prevention Training upon appointment and every two years thereafter.

Do you agree to file all required statements and complete training In a timely manner as prescribed by law or the City"s Conflict of Interest Code? Yes x No __ _ 4) Reason for Interest In the Position:

This is a very exciting time for the Carmel Public Library. As the Harrison Memorial Library building approaches its Centennial in 2028, a much-needed upgrade is being planned to this Bernard Maybeck designed historic structure. As I been involved with the library since my arrival in Carmel almost fifteen years ago, I would be honored to be involved in its renovation.

In addition, recently the Library has had some excellent programs from music in the library to lectures by well-known authors such as historian Douglas Brinkley, Tara Westover, and Susan Orlean. Alexandra Fallon, the Executive Director of the Library Foundation, and I have discussed possible authors for future events. Like I said, this is a real exciting time for the library and I would like to increase my involvement.
5) Please list any relevant qualifications or experience you possess that would enhance the mission and goals of the board(s) or commission(s) for which you are applying:
*I have served as a Library Volunteer from October 2010 to the present. In addition, I have served on the Carmel Public Library Board from 2016 to 2020 and was Board President 2019-2020. In addition, I am a live long teamer and reader as I volunteered in my high school library in the 1970's.
*I am a volunteer driver with Meals-on-Wheels of the Monterey Peninsula from 2021 to the present.
*I was involved with the planning of the Carmel Centennial Celebration in 2016. *I was a member of the Monterey County Civil Grand Jury for FY 2014-2015 *I was a City Planner with the City of San Francisco from 1993-2009. 6) Please fist any local area associations, boards, commissions, foundations, or companies in which you have an Investment, or serve as an officer or director:

None
Attachment 2
7) Education:

Institution Course of Study Degree Year(s)
CSU East Bay Geography BS 1982
CSU Fresno Urban/Regional Planning MCRP 1986
8) Employment Experience (start with most recent):

Organization:

Williams-Sonoma
Position:

Stock Associate
Organization:

Sur la Table
Position:

Sales Associate
Organization:

San Francisco Planning Department
Position:

City Planner
9) Prior public service, civic or volunteer activities:

Organization:

Carmel Public Library
Position:

Library Volunteer
Organization:

Carmel Public Library Board
Position:

Board Member, Board President
Organization:

Monterey County Civil Grand Jury
Position:

Member, Correspondence Secretary
Signatur Date
!
Year:
2020-2025
I Year:
2014-2020
I Year:
1993-2009
I Year:
2010-present
I Year:
2016-2020
I Year:

FY2014-2015
r ,
Citizen knowledge, interest and participation are vital ingredients to the delivery of high-quality public services. The richness that comes from citizens serving in advisory roles to the City Council contributes to making Carmel by the Sea the special place it is.

The City of Carmel-by-the Sea thanks you for your interest in serving on a City board or commission! Attachment 2
Experience
Timothy J. Blomgren
Stock Associate. Williams-Sonoma, Monterey. October 2020-January 2025.

Received and processed incoming shipment. Audited Multi-SKU parcels. Prepared and packed items for out-going shipment. Performed Inventory Function.

Sales Associate. Sur La Table, Carmel-by-the-Sea, November 2014-August 2020.

Received and processed shipments. Engaged in customer service. Brand specialist in knives and cutlery. Point of Sale.

Shipping/Fulfillment, Macy's, Monterey, CA 2011-2013
Prepared and packed items for shipment. Scanned and addressed parcels.

City Planner, San Francisco Planning Department. 1993-2009 Volunteer/Community Activities
Volunteer Driver, Meals on Wheels Monterey Peninsula. 2021-present Board of Trustees, Carmel Public Library. 2016-2020. (Board President, 2019-2020) Library Volunteer, Carmel Public Library, 2010-present
Volunteer, Carmel Centennial Celebration, 2015-2016
Member, Monterey County Civil Grand Jury, Fiscal Year 2014-2015 Volunteer, Livermore High School Library, 1976=1978
Education
Master of City and Regional Planning. California State University, Fresno. 1986 Bachelor of Science. Geography. California State University, East Bay. 1982 Attachment 2
LON\ l'\AU�
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I 1LeA
MAR 10 '25 PM2:22

APPLICATION TO SERVE ON A CARMEL-BY-THE-SEA CITY BOARD

Full Name� tJ \-.:) hJ) C \\ t\e.Lftl.J M il) Date______,,_�\ _9....;._l 0_--- � Residence Addres City ______ Z_ip ___ _
Mailing Address
E-Mail
cityC� zipC£"j12-r
Phone
Board or Commission Selection:

You may apply for more than one Board or Commission. Please note, however, that members shall not serve simultaneously on more than one Council-appointed Board or Commission.

Building Code Board of Appeals (meets on an as-needed basis) Community Activities Commission (meets second Tuesday of each month at 9:30 a.m.) �� Forest & Beach Commission (meets second Thursday each month at 2:30 p.m., Tour of Inspection at 1 :30 p.m.) Harrison Memorial Library Board of Trustees (meets fourth Wednesday of each month at 9:00 a.m.) Historic Resources Board (meets third Wednesday of each month at 4:00 p.m.) Planning Commission (meets second Wednesday of each month at 4:00 p.m., Tour of Inspection at 2:00 p.m.) 1) WIii you be available to attend board/commission meetings regularly? Yes ✓ No ___ _ 2) How long have you lived in Carmel-by-the-Sea? L � M.. 7-L i LtHU:!--� � V 1 4Sq_,4 I
L{a �GLl_5'�
Attachment 2
3) All members of boards and commissions are subject to the Conflict of Interest laws of the State of California and are required to submit a Form 700 Statement of Economic Interests, within 30 days of assuming office. Form 700 must be filed annually thereafter, and within 30 days of leaving office as well.

Do you agree to file all required statements and complete tr3ining in a timely manner as prescribed by law or the City's Conflict of Interest Code? Yes_-"\,/"'__ No __ _ 4) Reason for Interest in the Position:

C0 \2-'c-L<L.U -c- 6' R .. A1.h..1 � o lP- 20 2-L( c�c;: ,cs tt-1 f c...-Acw c;_L P(2..Q)0 rw� c.\c\��€2- o e;-- c.e>MJ..A.Cc":fl..C�
{!) r �t"" �" A fU) fvl.£-M. ��L c9 IP C.�SL 'fOU C""l� C <c.-N � iL
@ �O � E;) t---\..�M- � <i (L ..u 1. Vl\-- IV\ Mu( C ct-/rK. E?,$c..11v -lt:N-..1.,fl {Cpti-J I t-J � ft TI) r-i t) ,lJ R� 0 () I UJ I t.J c__ 5) Please list any relevant qualifications or experience you possess that would enhance the mission and goals of the board(s) or commission(s) for which you are applying:

C0 \> � o u.J AJ� ,e__ l ��TO f- o c:' T"tJ---lu LU I t--.)'ie:.-tL[� > ·fR-el� 0 ,v.... '2:..G.tk_ <;\:. "Tc.J \ D � A -
@ v o \. u 1-....Jt? s cL- eu , n� � � of c::Ptl1..Af.. ?. c rk:5 LM..::r _5::J <P A.:_N-_£1Ltc� ttYSntv�otP
t-c')o O 1:\:1-.J D w 1 .µ � K> IL • yc;;,Vt:fl--e-,y
CJ L '---0 104-/Fc>o{') � �ll.J�.
�:>� � tn p c frrL M- � <-.. 2. a -z... '-f •"'JJ 1 f.) P � e..-r t--cJ fl-- 5c..'€ u1. <:- �""l. trc. -u- -�o u vt-=11 cJ .v go� ert-o�&t6) Please list any local area associations, boards, commissions, foundations, or companies in which you have an investment, or serve as an officer or director:

Attachment 2
7) Education:

Institution Course of Study Degree Year(s)
v J..)LV O � C...,t-z-( V-- � C2£--M4 l C...(o 7-7 l
L!) CGk
V � \� c) � C..vt"l---l F M. <i--{) lurr_ S C...t-t"O o' \ q 1+�1� � 1-bJ p-n__m,..._ 1 ("_j"� ,, &J ...., 1'J l\J 0 c:- C!.-0 lo fLA-'1)6 � u fUlr.> ... <.. tr<- 12-<2. <h 1 () 5-A.Jc.,y \ '\7�- 77 �(lAJ�f) C9 IJ'2.ntn �� l e 0/) L C
lb,:. ,Ue,_c,,,
8) Employment Experience (start with most recent):

Organization: �oc}J � � c..lt1k"e01t:U M/17
Position: C) ��e <cf) l (__ � L? fl©� ).J
Organization:

Position:

Organization:

Position:
9) Prior public service, civic or volunteer activities:

Organization: � A.A. IJ-{.) u ity ttO � -e L (77'\L
Position:
• 0 �O e_�tc_ e,,\; � I-- • l '"'{Zc_(L
Organization: c 1\,-(Lfv._ � c_ y_ () u TT--l C "z..L> �(,€..- Position:

Organization: �Cc (L 1 c,f'r1J 'f
() WI Uc;
Position:� /HL-O µ__cil-1-l DX:-/'--
Signature Date
r
lctl,-8t
J Y
\
a�B\ - 20 2 t.{
J Year:

J Year:

Year: s
Year:

Citizen knowledge, interest and participation are vital ingredients to the delivery of high-quality public services. The richness that comes from citizens serving in advisory roles to the City Council contributes to making Carmel by the Sea the special place it is.

The City of Carmel-by-the Sea thanks you for your interest in serving on a City board or commission! Attachment 2
City of Carmel-By-The-Sea
MAR 1 2 2025
Office of the City Clerk

APPLICATION TO SERVE ON A CARMEL-BY-THE-SEA CITY BOARD

Full Name Kati Enea Date March 11 ,2025
Residence Address City CBTS Zip 93921
Mailing
______
_ City CBTS Zip 93921
E
[email protected] Phone
Board or Commission Selection:

You may apply for more than one Board or Commission. Please note, however, that members shall not serve simultaneously on more than one Council-appointed Board or Commission.

Building Code Board of Appeals (meets on an as-needed basis) r----
Community Activities Commission (meets second Tuesday of each month at 9:30 a.m.) Ix
Forest & Beach Commission (meets second Thursday each month at 2·30 p.m .. Tour of Inspection at 1:30 p.m.) Harrison Memorial Library Board of Trustees (meets fourth Wednesday of each month at 9:00 a.m.) I Historic Resources Board (meets third Wednesday of each month at 4:00 p.m.) T Planning Commission (meets second Wednesday of each month at 4:00 p.m., Tour of Inspection at 2:00 p m.) ! 1) Will you be available to attend board/commission meetings regularly? Yes_x __ No ___ _ 2) How long have you lived in Carmel-by-the-Sea?_
1 _3_y_e_a_r_S ______ _
Attachment 2
3) All members of boards and commissions are subject to the Conflict of Interest laws of the State of California and are required to submit a Form 700 Statement of Economic Interests, within 30 days of assuming office. Form 700 must be filed annually thereafter, and within 30 days of leaving office as well.

Do you agree to file all required statements and complete training in a timely manner as prescribed by law or the City's Conflict of Interest Code? Yes____ No ___ _ 4) Reason for Interest in the Position:
-
As the Executive Director of the Carmel Chamber of Commerce, a longtime resident of Carmel-by-the-Sea, and a mother of CUSD students, I am deeply invested in the vibrancy and success of our community. My role at the Chamber, plus my 20+ years in event management, has given me experience in organizing and executing events that bring together residents, businesses, and visitors, fostering economic growth while preserving the unique charm of the village. As a parent, I understand the importance of creating engaging, family-friendly activities that enhance the quality of life for all generations. My deep connections with local businesses, civic organizations, and schools, combined with my passion for strengthening community traditions, make me a strong advocate for thoughtful, well-planned events that reflect the spirit and ,_,,�·-,.... -i �-r�-· h,, ♦h- c-""-' , __ ,hi-,...,-,.-� ♦- Ii,,-;_ j.hj,... hn'\I ,♦if:,., ,...-r"r"\r"r"\I ,_iti, --rl i+ u,,...., .,,.., hi"'\ m,, 5) Please list any relevant qualifications or experience you possess that would enhance the mission and goals of the board(s) or commission(s) for which you are applying:

I am highly qualified to serve on the Events and Activities Commission, bringing over 20 years of 7 experience in event management, from social to corporate events. As the Porsche Experience Manager, I
I hosted the Porsche Monterey Classic Party during Monterey Car Week, managing I high-profile events with international guests. I also produced the Miss San Diego Pageant and other competitions for over a decade, showcasing my ability to coordinate large-scale productions.

As the Executive Director of the Carmel Chamber of Commerce, I have successfully organized I our signature events, as well as our monthly mixers and ribbon cuttings. As a longtime resident and mother of Carmel High School students, I am deeply connected to our school and family I community. I have served most of my parenting years on a PTA or council, advocating for our students and connecting our parents with school culture. My strong connections with local businesses, civic organizations, and schools allow me to understand and prioritize community needs.

I enjoy working with the City of Carmel staff and council, Visit Carmel, and other organizations that • _ •.!..,__ , I r , , , --• _:__ I • I f I I I _ I • I ' _ •• _ 6) Please list any local area associations, boards, commissions, foundations, or companies in which you have an investment, or serve as an officer or director:

Carmel Chamber of Commerce, Executive Director
Visit Carmel, Advisory Board Member
Padre Parents, CHS PTO, Secretary
7 Attachment 2
7) Education:

Institution ----=r Course of Study
_
Degree Year(s)
San Diego State University Political Science/Women's Studiej- 4 1---------
8) Employment Experience (start with most recent):
-
Organization:

Carmel Chamber of Commerce
Position: - I Year:

Executive Director 2024-present
Organization:

Illusions of Grandeur
Position: I Year:

Event Sales & Production Manager -- 2021-2024
Organization:
-
Porsche Monterey
Position: - - -
Customer Experience Manager
9) Prior public service, civic or volunteer activities:

Organization:
- . -
CUSD, PTO at River School, Carmel Middle, Carmel High School Position:

Board President, Secretary, 8th Grade Activities, CHS Events Director Organization:

Miss California Organization
Position:

Executive Director
Organization:

Position:
----
Stgna Dale
I Year:
2018-2021
- -
Year:
2015-present
I Year:
2005-2015
I
Year: -
Citizen knowledge, interest and participation are vital ingredients to the delivery of high-quality public services. The richness that comes from citizens serving in advisory roles to the City Council contributes to making Carmel by the Sea the special place it is.

The City of Carmel-by-the Sea thanks you for your interest in serving on a City board or commission! Attachment 2
City of Carmel-By-The-Sea
MAR 1 S 2025
Office 01 the City Clerk

APPLICATION TO SERVE ON A CARMEL-BY-THE-SEA CITY BOARD

Full Name Billy Farina Date March 18, 202
5 Residence Address_
__
__
_ C
it
y
Carmel
Zip 9
3923
M .1. Add Ci'ty Carmel
a1 mg
z· 93921
Ip ___ _
Ph E-Mail-------------------- one ______ _
Board or Commission Selection:

You may apply for more than one Board or Commission. Please note, however, that members shall not serve simultaneously on more than one Council-appointed Board or Commission.

Building Code Board of Appeals (meets on an as-needed basis) Community Activities Commission (meets second Tuesday of each month at 9:30 a.m.) Forest & Beach Commission (meets second Thursday each month at 2:30 pm., Tour of Inspection at 1:30 p.m.) X Harrison Memorial Library Board of Trustees (meets fourth Wednesday of each month at 9:00 a.m.) X Historic Resources Board (meets third Wednesday of each month at 4·00 p.m.) Planning Commission (meets second Wednesday of each month at 4.00 p.m., Tour of Inspection at 2:00 p.m.) X
1) Will you be available to attend board/commission meetings regularly? Yes ___ No ___ _ Relocated here full time in 2
2) How long have you lived in Carmel-by-the-Sea? __________ _ Attachment 2
3) All members of boards and commissions are subject to the Conflict of Interest laws of the State of California and are required to submit a Form 700 Statement of Economic Interests. within 30 days of assuming office. Form 700 must be filed annually thereafter, and within 30 days of leaving office as well.

Do you agree to file all required statements and complete training in a timely manner as prescribed by law or the City's Conflict of Interest Code? Yes X No ___ _ 4) Reason for Interest in the Position:

I want to be more engaged in the community and create a sense of purpose through community service.

I retired in December 2019 and we went on a journey to discover where we wanted to live the rest of our lives. Our first stop in January 2020 was Carmel by the Sea. In less than 24 hours we knew we found our forever home town. In January 2020 we bought a home and spent 4 years doing a renovation.

This area is so unique in the diversity of the environment, the community and the residents. I believe there is an obligation to protect, nurture and evolve our wonderful community so present r'! 5) Please list any relevant qualifications or experience you possess that would enhance the mission and goals of the board(s) or commission(s) for which you are applying:

During my 30 plus year career, I learned from every perspective of business. I started as a front line employee as an Account Executive and worked my way to President. Each role was an education in leadership, problem solving and understanding human dynamics. The company I worked for had over 40 different locations throughout the country, ranging from big cities to rural communities. I gained a understanding regarding the different impact to the community that was created by community leaders, business leaders, local government and local residents either working together or unfortunately working against each other.

I have also been involved with numerous boards both as a board member and as the Chair. understand the dynamics of working for solutions through an organization's board and have a track record of bringing different perspectives and agendas into a cohesive and mutually acceptable solution through compromise and data.
6) Please list any local area associations, boards, commissions, foundations, or companies in which you have an investment, or serve as an officer or director:

NA
Attachment 2
7) Education:

Institution Course of Study Degree Year(s)
University of Arizona Political Science Bachelor of Science ir University of Arizona Radio and Television Bachelor of Arts in 1 � University of Connecticut Business Administration MBA in 1992 8) Employment Experience (start with most recent):

Organization:

Cox Media Group
Position:

President I Year:
2018-2019
Organization:

Cox Communications
Position: :J Year:

Various positions over a 30+ year career, started as an Account Exec "1984 - 2018 Organization:

Position:
9) Prior public service, civic or volunteer activities:

Organization:

I Year:
numerous company sponsored activities around environmental, housing, children's organizations Position: J Year:
volunteer for the different causes and organizations through this time 1985 - 2019 Organization:

Position: I Year:

Organization:

Position: j Year:

Signature Date
Citizen knowledge, interest and participation are vital ingredients to the delivery of high-quality public services. The richness that comes from citizens serving in advisory roles to the City Council contributes to making Carmel by the Sea the special place it is.

The City of Carmel-by-the Sea thanks you for your interest in serving on a City board or commission! Attachment 2

RECEIVED
City of Carmel-By-The-Sea
FEB 21 2025

APPLICATION TO SERVE ON A CARMEL-BY-THE-SEA CITY

BOARD OR COMMISSION
Board or Commission Selection:

You may apply for more than one Board or Commission. Please note, however, that members shall not serve simultaneously on more than one Council-appointed Board or Commission.

Community Actrv1t1es & Cultl,ral C:omm1ss1on 1meets me second luesaey of the month et 9 30 e.m > Harrison Memorial Library Board ol l rustees tmeets u,e rounh Wednesday oflhe mono, 01 9 oo om 1 Planning Comm,ss,on 1meets the second Wednesday ol the month et 4 oo pm tour of inspection a1 2 oo pm.> Forest & Beach Comrrnss1on (mee1s the second Tnursday of lhe month at 3 30 pm tour or ,nspectton et 3 p,m) Historic Resources Soard !meets the third Mor>day of the month at 4 oo pm tour of Inspection at 3 15 p.m.> Board of Appeals (once ennuelly end on en u-needed basis> Will you be available to attend board/commiss1on meetings regularly? _cy:::c::i=;.;__ Revised July 16. 2019
Attachment 2
All members of boards and commissions are subject to the Conflict of Interest Laws of lhe Stale of California and are required to submit Form 700. 'Statement of Economic Interest." w1thm 30 days of assuming office Form 700 must be filed annually thereafter. and within 30 days of leaving ofhce as well In accordance with Assembly Bill (AB) 1234 appoi
nted members are required to attend Public Service Ethics Education upon appointment and every two years thereafter Do you agree to file all require��tements in a timely manner as prescribed by law or the City's Conflict of Interest Code? YE� NCO
e Position:

Please list any relevant qualifications or experience you possess that would enhance the mission and goals of the board(s) or comm·
Please hst any local area associations, boards. commissions. foundations. or companies in which you have an investment. or serve as an officer or director.

Education:
(;). • Course of�d P�5L--�
--�----------1
Rcvit:cd July 16. :?019
Attachment 2
•
Year: // I
�==..:..:;'------lcPAJrA-��'6£M...c...w...l\..-c,t:::.w_ ________ __i_Y�ea�r:tJ'tt--=-,-&q--;;- Position: Year:

Prior public service, civic or volunteer activities:

Position:

O�aa;,a1;0��
Organi
� �,f,W-D,1
Year:

Year.
�Af+..ee.e_ 1997-
Date
116 I ,Q__C7 « s
Citizen knowledge, interest and participation are vital ingredients to the delivery of high-quality public services. The richness that comes from citizens serving in advisory roles to the City Council contributes to making Carmel by the Sea the special place it Is. The City of Carmel-by-the Sea thanks you for your interest in serving on a City board or commission.

Return application to the City Clerk's Office, East side of Monte Verde Street, between Ocean and Seventh Avenues or mail to PO Box CC, Carmel-by-the-Sea, 93921, attention: City Clerk's Office.

Revised July 16. 2019
Attachment 2

APPLICATION TO SERVE ON A CARMEL-BY-THE-SEA CITY BOARD

Submit application to the City Clerk's Office via email at [email protected]. You may also drop it off at City Hall, located at East side of Monte Verde Street. between Ocean and Seventh Avenues or mail to PO Box CC, Carmel-by-the-Sea, 93921, attention: City Clerk's Office.

Full Name John Krisher
Residence Addre
Date February 14, 2025
City Carmel-by-the-Sea Zi
p 93923
Mailing Address_ ____ City ______ .Zip ___ _
E-Mail l
P
hone8
Board or Commission Selection:

You may apply for more than one Board or Commission. Please note, however, that members shall not serve simultaneously on more than one Council..ap
pointed Board or Commission.

Building Code Board of Appeals (meets on an as-needed basis) Community Activities Commission (meets second Tuesday of each month at 9:30 a.m.) Forest & Beach Commission (meets second Thursday each month at 2:30 p.m., Tour of Inspection at 1 :30 p.m.) Harrison Memorial Library Board of Trustees (meets fourth Wednesday of each month at 9:00 a.m.) X Historic Resources Board (meets third Wednesday of each month at 4:00 p.m.) Planning Commission (meets second Wednesday of each month at 4:00 p.m., Tour of Inspection at 2:00 p.m.) 1) Will you be available to attend board/commission meetings regularly? Yes_X ___ No ___ _ 2) How long have you lived in Carmel-by-the-Sea?_3_1_y_e_a_rs ______ _ ..,-
Attachment 2
3) All members of boards and commissions are subject to the Conflict of Interest laws of the State of California and are required to submit a Form 700 Statement of Economic Interests, within 30 days of assuming office. Form 700 must be filed annually thereafter, and within 30 days of leaving office as well.

Do you agree to file all required statements and complete training in a timely manner as prescribed by law or the City's Conflict of Interest Code? Yes x No. ___ _ 4) Reason for Interest in the Position:

Since retiring, I now have time to devote to community service. Our library has always been very important to me, actually supplementing my education and most definitely enriching my life.

During countless hours driving, I listened to many inspiring books-on-tape with diverse topics including history, biographies and travel. Our library opened the world to me. 5) Please list any relevant qualifications or experience you possess that would enhance the mission and goals of the board(s) or commission(s) for which you are applying:

Throughout my trucking career, I was accountable for purchasing equipment, supervising maintenance costs and assuring compliance with environmental and state regulations. I applied for, negotiated and received grants from the Air Resources Board for new equipment that would exceed clean air directives.

From 1973 to 1986, I managed and operated my own successful trucking business being responsible for all decisions and financial considerations.

Through these business experiences, I have learned good judgment, problem solving and fiscal competence.
6) Please list any local area associations, boards, commissions, foundations, or companies in which you have an investment, or serve as an officer or director:

I am currently President of the Harrison Memorial Library Board of Trustees soon to complete a 2-year term. Prior to serving as President, I held the position of Harrison Memorial Library Board Treasurer and have been on the Board since December 2020.

Additionally, I have been a contributor to the Carmel Public Library Foundation for the past 25 years.

Attachment 2
7) Education:

Institution Course of Study Degree Year(s)
Warrior Run High (PA)
8) Employment Experience (start with most recent):

Organization:

Beverly's Fabrics
Position:

Transportation Driver/Manager
Organization:

Frito-Lay
Position:

Tractor Trailer Driver
Organization:

Trucking Business Owner
Position:

Owner/Driver
9) Prior public service, civic or volunteer activities:

Organization:

Rotary International
Position:

Membership Committee and Volunteer
Organization:

AT&T Golf Tournament at Pebble Beach
Position:

Marshal
Organization:

Carmel Heritage Society
Position:

Docent and Volunteer
Technical 1968
I Year:
2005-2015 (until retirement)
� Year:
1986-2005
I Year:
1972-1986
I Year:
2022-present
I Year:
2000-2024
I Year:
2016-2025
February 14, 2025
Date
Citizen knowledge, interest and participation are vital ingredients to the delivery of high-quality public services. The richness that comes from citizens serving in advisory roles to the City Council contributes to making Carmel by the Sea the special place it is.

The City of Carmel-by-the Sea thanks you for your interest in serving on a City board or commission! Attachment 2
<:Jlrf °' �·The-Sea
MA'f 012025
()ffloe °' the CltY

APPLICATION TO SERVE ON A CARMEL-BY-THE-SEA CITY BOARD

Full Name _ _.L=e=--o_.:.;IIA-�U>----_L....;;A...;;..��u,;...;;.--S,.__ ____ _ Date __ __,,.__-+-_�_,; ___ _ Residence Address
Mailing Addres
E-Mail
City _U_;A,l:._l4_tL._M_l�zip J ,, 2::3
City DA� Zip j1)�,_
Phone (
Board or Commission Selection:

You may apply for more than one Board or Commission. Please note, however, that members shall not serve simultaneously on more than one Council-appointed Board or Commission.

Attachment 2
3) All members of boards and commissions are subject to the Conflict of Interest laws of the State of California and are required to submit a Form 700 Statement of Economic Interests, within 30 days of assuming office. Form 700 must be filed annually thereafter, and within 30 days of leaving office as well.

Do you agree to file all required statements and complete training in a timely manner as prescribed by law or the City's Conflict of Interest Code? Yes )( No __ _ 4) Reason for Interest in the Position:
5) Please list any relevant qualifications or experience you possess that would enhance the mission and goals of the board(s) or commission(s) for which you are applying:
6) Please list any local area associations, boards, commissions, foundations, or companies in which you have an investment, or serve as an officer or director:

Attachment 2
7) Education:

Institution Course of Study Degree Year(s)
8) Employment Experience (start with most recent):

Organization:

Position:

Organization:

Position:
9) Prior public service, civic or volunteer activities:

Organization: � � ... � ",,.,,
Position: ��.-.1'-
Organization:

Position:

Organization:

Position:
' •
Year:
,Z,,.ot • ��
Year: IL' '2,.0 l .,.) o • 'l,C lS'
I Year: ,z..o.,a.1f
I Year:

I Year:

Date //
Citizen knowledge, interest and participation are vital ingredients to the delivery of high-quality public services. The richness that comes from citizens serving in advisory roles to the City Council contributes to making Carmel by the Sea the special place it is.

The City of Carmel-by-the Sea thanks you for your interest in serving on a City board or commission! Attachment 2
City of Carmel-By-The-Sea
MAR 2 0 2025
Olla of the City Clerk

APPLICATION TO SERVE ON A CARMEL-BY-THE-SEA CITY BOARD

Full Name
El
len Martin
Date
March 15, 2025
R "d Add City Carmel z·ip
93 921
es1 ence ress _
Mailing Address ____________
City Carmel
E-Maile @ Phone
z· 93
921
Ip ___ _
--------------
Board or Commission Selection:

You may apply for more than one Board or Commission. Please note, however, that members shall not serve simultaneously on more than one Council-appointed Board or Commission.

Building Code Board of Appeals (meets on an as-needed basis) Community Activities Commission (meets second Tuesday of each month at 9:30 a.m.) X Forest & Beach Commission (meets second Thursday each month at 2:30 p.m., Tour of Inspection at 1:30 p.m.) Harrison Memorial Library Board of Trustees (meets fourth Wednesday of each month at 9:00 a.m.) Historic Resources Board (meets third Wednesday of each month at 4:00 p.m.) Planning Commission (meets second Wednesday of each month at 4:00 p.m., Tour of Inspection at 2:00 p.m.) 1) Will you be available to attend board/commission meetings regularly? Yes_x ___ No ___ _ 2} How long have you lived In Carmel-by-the-Sea?_
3 _o_y_e_ar_s _______ _
Attachment 2
3) All members of boards and commissions are subject to the Conflict of Interest laws of the State of California and are required to submit a Form 700 Statement of Economic Interests, within 30 days of assuming office. Form 700 must be filed annually thereafter, and within 30 days of leaving office as well.

I am passionate about fostering community engagement and promoting the arts as a means of connection and enrichment. As a longtime Carmel resident with over 30 years in the community, I have a deep appreciation for its cultural and artistic heritage. My previous experience serving on the Community Activities Commission during COVID gave me insight into the vital role this commission plays in enhancing the vibrancy of our city.

Through my ongoing work organizing public art projects, interactive events, and cultural programming, I have seen firsthand how community-driven activities bring people together and 6) Please 11st any relevant qualifications or experience you possess that would enhance the mission and goals of the board(s) or commission(s) for which you are applying:

Community Engagement & Event Planning
• Extensive experience organizing public events and community activities in Monterey, Carmel, and Monterey Peninsula, including Summer Nights at Archer Park, City Nights at Archer Park, Greenfield Harvest Festival, and First Night's signature event, First Night Monterey's New Year's Eve celebration.
• Expertise in curating family-friendly, cultural, and interactive experiences that foster community involvement.

Arts & Cultural Programming
• Proven leadership in developing public art projects, such as the interactive art sculpture "It's Going to Be" and the geometric art wall collaboration.
• Active role in promoting multidisciplinary arts programs for youth and families, ensuring accessibility and inclusivity in creative initiatives.
6) Please list any local area associations, boards, commissions, foundations, or companies In which you have an investment, or serve as an officer or director:

Previous Commission & Civic Involvement
• Past board member of the Community Activities Commission during COVID, bringing firsthand knowledge of city procedures and community needs. • Deep familiarity with Carmel's cultural landscape, having lived in the city for over 30 years. • Experience working with city officials, nonprofits, and stakeholders to enhance community well-being through arts and events.

Board Director, Vice President, Executive Committee,
Board Director, Vice President, Executive Committee,
Attachment 2
7) Education:

I nstltution Course of Study Degree Year(s)
Southern University at Edwardsville Arts and Humanities University of Illinois Creative Arts and Video Production BA 8) Employment Experience (start with most recent):

Organization:

First Night Monterey
Position:

Executive Director I Year:

Sept. 2005 to present
Organization:

Marketing Consultant
Position: I Year:

Event Marketing and Programs Consultant, clients included: PBC, Real 2003-2005 Organization:
lnterex, HP User Group
Position: I Year:

HP World Marketing Program Manager 1999 - 2001
9) Prior public service, civic or volunteer activities:

Organization:

Yellow Brick Road
Position: I: Year:

Volunteer Store Staff, 1 day a week 2001-2006
Organization:

Concours de Elegance
Position:
1 J. Year:

Chair of the RetroAuto venue at the Pebble Beach Concours de Eleaan Jan 2008 - Aua 2020 Organization:

Arts Council for Monterey Countv
Position: I Year:

Champion of the Arts Steering Committee Jul 2015 - Jan 2020 3/18/2025
Signature Date
Citizen knowledge, interest and participation are vital ingredients to the delivery of high-quality public setvices. The richness that comes from citizens setving in advisory roles to the City Council contributes to making Carmel by the Sea the special place it is.

The City of Carmel-by-the Sea thanks you for your interest in serving on a City board or commission! Attachment 2
City of Carmel-By-The-Sea
MAR 21 2025
Office of the City Clerk

APPLICATION TO SERVE ON A CARMEL-BY-THE-SEA CITY BOARD

Submit application to the City Clerk's Office via email at [email protected]. You may also drop it off at City Hall. located at East side of Monte Verde Street, between Ocean and Seventh Avenues or mail to PO Box CC, Carmel-by-the-Sea, 93921, attention: City Clerk's Office.

F Jeffrey A. Meacham ull Name -------------------
03/21/2025 Date ----------
} Carmel By The Sea 93921
Residence Addr __ City _____ Zip. ___ _
M .1. Add Carmel By The Sea 93921
a1 rng ress City ______ Zip ___ _
E -Mail Phone -----------
Board or Commission Selection:

You may apply for more than one Board or Commission. Please note, however, that members shall not serve simultaneously on more than one Council-appointed Board or Commission.

Building Code Board of Appeals (meets on an as-needed basis) Community Activities Commission (meets second Tuesday of each month at 9:30 a.m.) X Forest & Beach Commission (meets second Thursday each month at 2:30 p.m., Tour of Inspection at 1 :30 p.m.) Harrison Memorial Library Board of Trustees (meets fourth Wednesday of each month at 9:00 a.m.) Historic Resources Board (meets third Wednesday of each month at 4:00 p.m.) Planning Commission (meets second Wednesday of each month at 4:00 p.m., Tour of Inspection at 2:00 p.m.) X
1 ) Will you be available to attend board/commission meetings regularly? Yes ___ No ___ _ . 2 Years 2
) How long have you hved in Carmel-by-the-Sea? _________ _ Attachment 2
3) All members of boards and commissions are subject to the Conflict of Interest laws of the State of California and are required to submit a Form 700 Statement of Economic Interests. within 30 days of assuming office. Form 700 must be filed annually thereafter, and within 30 days of leaving office as well.

Do you agree to file all required statements and complete training in a timely manner as prescribed by law or the City's Conflict of Interest Code? Yes X No __ _ 4} Reason for Interest in the Position:

As a local business owner deeply invested in the fabric of Carmel-by-the-Sea, I am passionate about enhancing community connection and fostering meaningful engagement among residents and visitors alike. Through my work at De Tierra Vineyards over the past couple of years, I have seen firsthand the value of creating spaces and experiences that bring people together in a welcoming and inclusive environment.
5) Please list any relevant qualifications or experience you possess that would enhance the mission and goals of the board(s) or commission(s) for which you are applying:

One of my proudest accomplishments has been the launch of our Friends of De Tierra programa community-driven initiative that promotes collaboration with local businesses, encourages residents and visitors to stay and shop local, and creates unique opportunities for connection through events, partnerships, and shared experiences. This program has not only enriched our relationships within the community but has also contributed to a greater sense of togetherness and support among neighbors, small businesses, and nonprofits.

I believe that by joining the Community Activities Commission, I can contribute to the City's mission of encouraging interaction and celebrating the special character of our town. My goal is to build on the momentum of the work I've done and help shape events and initiatives that enrich lives, promote inclusiveness, and foster lasting community bonds. 6) Please list any local area associations, boards, commissions, foundations, or companies in which you have an investment, or serve as an officer or director:

Attachment 2
,. '
7) Education:

Institution Course of Study
Diablo Valley College Computer Science
8) Employment Experience (start with most recent):

Or�nization:

De 1erra Vineyards
Position:

Owner/ Managing Partner
or9
anization:

Re Hat, Inc
Position:

Solution Specialist
Organization:

CenturyLink
Position:

Director, Business Development
9) Prior public service, civic or volunteer activities:

Organization:

Carmel Chamber of Commerce
Position:

Ambassador
Organization:

Knights of the Vine, Monterey Chapter
Position:

Member
Organization:

Position:
03/21/2025
Date
Degree Year(s)
I Year:
2023 • Present
I Year:
2018 • Present
I Year:
2013 • 2018
I Year:
2024 • Present
I Year:
2024 • Present
I Year:

The City of Carmel•by-the Sea thanks you for your interest in serving on a City board or commission! Attachment 2
MARO 3 2025
Office of the City Clerk

APPLICATION TO SERVE ON A CARMEL-BY-THE-SEA CITY BOARD

Full Name Gerald Montmorency Date 02272025
ResidenceAddress
Mailing Address
E-Mail
city Carmel zip93923
city Carmel zip 93921
Phone
Board or Commission Selection:

You may apply for more than one Board or Commission. Please note, however, that members shall not serve simultaneously on more than one Council-appointed Board or Commission.

Building Code Board of Appeals (meets on an as-needed basis) Community Activities Commission (meets second Tuesday of each month at 9:30 a.m.) Forest & Beach Commission (meets second Thursday each month at 2:30 p.m., Tour of Inspection at 1:30 p.m.) X Harrison Memorial Library Board of Trustees (meets fourth Wednesday of each month at 9:00 a.m.) Historic Resources Board (meets third Wednesday of each month at 4:00 p.m.) Planning Commission (meets second Wednesday of each month at 4:00 p.m., Tour of Inspection at 2:00 p.m.) 1) Will you be available to attend board/commission meetings regularly? Yes X No ___ _ 2) How long have you l
ived in Carmel-by-the-Sea? 23+ years since 1948
Attachment 2
3) All members of boards and commissions are subject to the Conflict of Interest laws of the State of California and are required to submit a Form 700 Statement of Economic Interests, within 30 days of assuming office. Form 700 must be filed annually thereafter, and within 30 days of leaving office as well.

Do you agree to file all required statements and complete training in a timely manner as prescribed by law or the City's Conflict of Interest Code? Yes x No ___ _ 4) Reason for Interest in the Position:

I have valued Carmel's forests, parks, beaches, and open spaces growing up here from 1948. I experienced small shifts among revival, containment, and elimination in Carmel's natural and man-made environment: which trees to plant; if any, beach enjoyment without harm; "natural" park or "developed" space, fauna and flora. Participating as a Commissioner for the last year, I appreciate even more the nuances and finer details of this Commission, the City, and our goals. I would like to continue to help facilitate a continued and balanced approach between landowners and the community-at-large in maintaining our rare meeting of land and sea for generations to come. 5) Please list any relevant qualifications or experience you possess that would enhance the mission and goals of the board(s) or commission(s) for which you are applying:

For 17 years until 2017, I was President and Chair of our 350 acre, 1,055 home (single family) HOA in Oakland. The HOA's founding vision remains today: people and nature intertwined as one community. I led the continuing effort of this neighborhood's 100-year old vision to safely maintain our urban forest with its large public access park, seven pocket parks, innumerable paths, and many oaks, redwoods, and Monterey pines, plus 434 sycamore street trees, among many species of flora and fauna. Our sustainability plan looked 80 years ahead and was reviewed annually.

Spending many summers in 400 acres of stream-fed meadowland and forest on a family ranch in the Sierra Nevada, I learned the ways of the forest and took a great interest in its trees, wildlife, and evolution. I managed 2,000,000+ board-feet of second growth yellow and sugar pine, white fir, and cedar.

Enjoying my youth on Carmel's Ocean Beach and traveling to many others with my wife, l appreciate the communion of sea and shore. While perhaps less directly relevant, my semi-knowledgeable perspective adds to the conversation. I have experienced changes to the beach inherent in the seasonally variable and ongoing renewal in the long-term impacts of nature. Our rare beach asset needs demand resident-tourist balance along with a recognition of preserving its value to our future.
6) Please list any local area associations, boards, commissions, foundations, or companies in which you have an investment, or serve as an officer or director:

NONE.

Attachment 2
7) Education:

Institution Course of Study
UC Berkeley business administration
USC
8) Employment Experience (start with most recent):

Organization:

Self employed
Position:

Corporate finance consultant
Organization:

Sports Restaurants, Inc.

Position:

SVP & Chief Financial Officer
Organization:

Wendy's International, LLC
Position:
finance
I Year:
l Year:

Sr. Financial Analyst I Accounting Manager I
Year:
9) Prior public service; civic or volunteer activities:

Organization:

Lakeshore Homes Association
Position:

President & Board Chair
Organization:

California Alpine Club
Position:

Finance Committee
Organization:

United Way Central Tennessee
Position:

Allocation Committee Chair
Signature
I Year:
l Year:

I
Year:
02272025
Date
Degree Year(s)
1970 (BS)
1973 (MBA)
1988-2006
1983-1987
1979-1983
1999-2017
2020-present
1988-1990
Citizen knowledge, interest and participation are vital ingredients to the delivery of high-quality public services. The richness that comes from citizens serving in advisory roles to the City Council contributes to making Carmel by the Sea the special place it is.

The City of Carmel-by-the Sea thanks you for your interest in serving on a City board or commission! Attachment 2
I • ��l�Y�Jt(/'C£)
FEB 2 5 2025
()ffiCe o1 the City Clerk

APPLICATION TO SERVE ON A CARMEL-BY-THE-SEA CITY BOARD

Full Name __ P
_
h
_
il
_
lip_
C
_
P
_
a
_
r
_
d
_
ue _____ _
Date February 24, 2025
Carmel 93923 Residence Address _ ________ City Zip
Carmel 93923 Mailing Address _ _________ City Zip
E-Mail Phone
Board or Commission Selection:

You may apply for more than one Board or Commission. Please note, however1 that members shall not serve simultaneously on more than one Council-appointed Board or Commission.

Building Code Board of Appeals (meets on an as-needed basis) Community Activities Commission (meets second Tuesday of each month at 9:30 a.m.) Forest & Beach Commission (meets second Thursday each month at 2:30 p.m., Tour of Inspection at 1 :30 p.m.) Harrison Memorial Library Board of Trustees (meets fourth Wednesday of each month at 9:00 a.m.) X Historic Resources Board (meets third Wednesday of each month at4:00 p.m.) Planning Commission (meets second Wednesday of each month at 4:00 p.m., Tour of Inspection at 2:00 p.m.) 1) Will you be available to attend board/commission meetings regularly? Yes___ x No ___ _ 2) H I h II d i C I b th -S ? 8 years in Shpere of Influence ow ong ave you ve n arme - y- e ea __________ _ Attachment 2
.. . ........ ...
3) All members of boards and commissions are subject to the Conflict of Interest laws of the State of California and are required to submit a Form 700 Statement of Economic Interests, within 30 days of assuming office. Form 700 must be filed annually thereafter, and within 30 days of leaving office as well.

Do you agree to file all required statements and complete training In a timely manner as prescribed by law or the City's Conflict of Interest Code? Yes X No ___ _ 4) Reason for Interest In the Position:

At a time when Public Libraries are under increasing pressure to justify their existence, the Harrison Memorial Library remains an intellectual hub in our community and serves as a much needed social center of focus for a significant segment of our residents. Where else can you walk through stacks of publications and discover new interests in the very next book, magazine, newspaper, library programs or lecture series. This is not to say that the Harrison Memorial Library should not change with the times and provide increased online access, just that with careful management and oversight the best of both worlds can be acheived. 5) Please list any relevant qualifications or experience you possess that would enhance the mission and goals of the board(s) or commission(s) for which you are applying:

Eight years on the Carmel Library Board of Trustees that included terms as Treasurer, Vice President and President during the COVID Pandemic. Prior to joining the Board of Trustees over 11 years experience leading and participating in teams conducting Navy and Joint Analysis. A proven record of achieving the highest levels of productivity and efficiency. An experienced manager and effective communicator with exceptional organizational skills. Experience includes:

Coordinated the workload for and managed the execution of a diverse group of analytic teams on issues ranging from supply chain logistics, fleet readiness, and shore infrastructure to energy and environmental regulations; Manpower Analyst for the Chief of Naval Personnel Command; Established and led a cost/budget cell to provide rapid and accurate capabilities vs. cost vs risk analysis.

While at Johns Hopkins University Applied Physics Laboratory continued to manage the design, quality of work, and budget execution of numerous analytic studies over the past 14 years. 6) Please list any local area associations, boards, commissions, foundations, or companies In which you have an investment, or serve as an officer or director:

None.

Attachment 2
7) Education:

Institution Course of Study Degree Year(s)
Vanderbilt University B.S. Engineering 1983
Naval Postgraduate School M.S. Operations Research 1990 8) Employment Experience (start with most recent):

Organization:

Johns Ho kins Universi
Position: Year:

Pro Mission Area ExecuSe 2011 - Present
Organization:

Rand Cor oration
Position: Year:
d"unct Staff - Research on the Life C cle Cost of US Naval Vessels Dec 2016 - Au 2018 Organization:

U.S. Nav
Position:

Surface Warfare Officer
9) Prior public service, civic or volunteer activities:

Organization:

California State Parks Monterey District
Position:

Docent for Point Sur LiQht Station and NAVFAC
Organization:

Rotary- Carmel Valley Chapter
Position:

Member
Organization:

Position:

Signature
Year:
1983-2011
I Year:
2025 - Present
I Year:
2024 - Present
I Year:

February 24, 2025
Date
Citizen knowledge, interest and participation are vital ingredients to the delivery of high-quality public services. The richness that comes from citizens serving in advisory roles to the City Council contributes to making Carmel by the Sea the special place it is.

The City of Carmel-by-the Sea thanks you for your interest in serving on a City board or commission! Attachment 2

APPLICATION TO SERVE ON A CARMEL-BY-THE-SEA CITY BOARD

Full Name Judy Gayle Refuerzo 3/20/25 Date. __________ _ Carmel by the Sea 93921
Residence Addres _____ City _____ _,Zip ____ _
Mailing Address P City _
ca rme 1 b y th e
s
e
_
a __ Zi
p
93921
c
E-Mail Phone _____ _
Board or Commission Selection:

You may apply for more than one Board or Commission. Please note, however, that members shall not serve simultaneously on more than one Council-appointed Board or Commission.

Building Code Board of Appeals (meets on an as-needed basis) Community Activities Commission (meets second Tuesday of each month at 9:30 a.m.) X Forest & Beach Commission (meets second Thursday each month at 2:30 p.m., Tour of Inspection at 1 :30 p.m.) Harrison Memorial Library Board of Trustees (meets fourth Wednesday of each month at 9:00 a.m.) Historic Resources Board (meets third Wednesday of each month at 4:00 p.m.) Planning Commission (meets second Wednesday of each month at 4:00 p.m., Tour of Inspection at 2:00 p.m.) 1) Will you be available to attend board/commission meetings regularly? Yes,_x ___ No ___ _ 2) How long have you lived in Carmel-by-the-Sea?_1
_
6_Y_ e_
a_r_ s _______ _
Attachment 2
7) Education:

Institution Course of Study
davidji Meditation Acamdey Masters of Meditation
Bikram Yoga College of India
Santa Clara University
APICS
8) Employment Experience (start with most recent):
-
YogaAsana
Fine Arts
CPIM
Or ganization:

Sweet Heat Yoga/ CVAC / Pasadera / Bikram Yoga Fremont
Position:

Yoga Teacher
Organization:

Atheros, Cirrus Logic, AMD, LSI
Position:

Operation s, Log istics manager fabless semiconduc tor companies Organization:

Top Secret Security Clearance - Special Access Programs Position:
9) Prior public service, civic or volunteer activities:

Organization:

CACC
Position:
served on commis sion, Chair, Vice Chair
Organization: ,
CRA
Position:

Board member, secre tary
Ori
anization:

AT T, US Open, Conc ours, Art & Film,
Position:
volunteer, block captain, docent,
Sign� Date
Degree Year(s)
2024
2004
1989
1996
l
Year:
2004 - current
I Year:
1991-2002
I Year:
1989-1991
I Year:
2013 - 2023
I Year:
2011-2015
I Year:
2009 - current
Citizen knowledge, interest and participation are vital ingredients to the delivery of high-quality public services. The richness that comes from citizens serving in advisory roles to the Ci(v Council contributes T( naKing Carmel by the Sea the special place it is.
-,:� Citv of Carmel-by-the Sea thanks you for your interest in serving on a City board or commission! Attachment 2
March 20, 2025
To: Mayor Byrne and Members of the City Council
Subject: Appointment to the Community Activities Commission Dear Honorable Mayor and Honorable Members of the City Council, J wish to express my interest in returning to the Community Activities Commission. I have previously served for 10 years, which included the COVID years. Even though we could only meet on Zoom during that time, as a commission we continued to come up with ideas to engage with our residents.

I feel it is a very important Commission for residents and tourists, but we must always keep the residents in the forefront. The CAC as a commission has really not been accessible to the public/residents with meetings since two commissioners retired in 2023 and the City was not taking applications at that time. So I'm very excited to see the rebirth of the CAC and hope that I can be a part of it.

Thank you for your consideration.

Judy Refuerzo
C;,,, "T of Car rnef-By. Tih e-sea
MAR21 2025
Office of the C,ty Cieri(
Attachment 2
( o11-( NtU,J-) FZ� �oc'ih
{!)JJ-
'1 ,-�@I� ;---�

APPLICATION TO SERVE ON A CARMEL-BY-THE-SEA CITY BOARD

Submit application to the City Clerk's Office via email at cityclerk@ci. carmel.ca.us. You may also drop it off at City Hall, located at East side of Monte Verde Street, between Ocean and Seventh Avenues or mail to PO Box CC, Carmel-by-the-Sea, 93921, attention: City Clerk's Office.

Full Name Harry Ross Date 3/21/2025
Residence ____ City Carmel Zip 93923
M .1. Add c
c
·
t Carmel 2
. 93923
aI mg ress I y ______ Ip ___ _
E-Mail Phone
Board or Commission Selection:

You may apply for more than one Board or Commission. Please note, however, that members shall not serve simultaneously on more than one Council-appointed Board or Commission.

Building Code Board of Appeals (meets on an as-needed basis) Community Activities Commission (meets second Tuesday of each month at 9 30 am.) Forest & Beach Commission (meets second Thursday each month at 2·30 pm, Tour of Inspection at 1.30 p.m) X Harrison Memorial Library Board of Trustees (meets fourth Wednesday of each month at 9 00 am) Historic Resources Board (meets third Wednesday of each month at 4·00 pm) Planning Commission (meets second Wednesday of each month at 4·00 p.m, Tour of Inspection at 2·00 pm) X 1) Will you be available to attend board/commission meetings regularly? Yes __ _ No ___ _ . . 3 years (full time) 2
) How long have you lived in Carmel-by-the-Sea? ___________ _ Attachment 2
3) All members of boards and commissions are subject to the Conflict of Interest laws of the State of California and are required to submit a Form 700 Statement of Economic Interests, within 30 days of assuming office. Form 700 must be filed annually thereafter, and within 30 days of leaving office as well.

Do you agree to file all required statements and complete training in a timely manner as prescribed by law or the City's Conflict of Interest Code? Yes x No 4) Reason for Interest in the Position:
----
I have a life-long connection to Carmel, especially with two things that make Carmel unique- the beach and the urban forest. My family vacationed here when I was young, and as I grew older, the pull of Carmel never lessened.

My husband and I bought our first home in Carmel in 2004, while we were living full time in Seattle. We are on our third home here and moved here full time in 2021. We are both retired, and I have been looking for something that would allow me to actively contribute back to the city I love.
5) Please list any relevant qualifications or experience you possess that would enhance the mission and goals of the board(s) or commission(s) for which you are applying:

My background in business and customer service could benefit the Commission in the following ways:

I understand complex issues and I have the ability to look at multiple sides of an issue, without getting bogged down in too much detail. I am not afraid to make a decision after considering those different points of view, and not afraid to revisit decisions as circumstances change.

My customer service background keeps me grounded in serving the "customer"- in this case the people that live, work and play in Carmel. I try to look at things from the customer's point of view and use that as part of my decision-making process.

My retail background taught me the importance of both long term and short-term planning. In retail, you need to be strategic about the long game but also plan for events that need immediate attention.

I am a strong communicator and comfortable in front of large groups. 6) Please list any local area associations, boards, commissions, foundations, or companies in which you have an investment, or serve as an officer or director:

I do not have any interests or investment in any local associations.

Attachment 2
7) Education:

Institution Course of Study
Cal State Univ Sacramento Political Science
University of Washington Human Resources
8) Employment Experience (start with most recent):

Organization:

Cascade Designs Inc
Position:

VP Human Resources
Organization:

Brenthaven
Position:

Director Human Resources
Organization:

Macy's
Position:

District VP of Stores, VP Store Manager
9) Prior public service, civic or volunteer activities:

Organization:

Ten Thousand Villages Seattle
Position:

Board Member
Organization:

Position:

Organization:

Position:
1-i->rry Ross
Signature
I Year:
2016-2023
I Year:
2013-2016
I Year:
1994-2012
� Year:
2013-2014
I Year:
j Year:

March 21, 2025
Date
Degree Year(s)
1981
2013
-
--
Citizen knowledge, interest and participation are vital ingredients to the delivery of high-quality publlc services. The richness that comes from citizens serving in advisory roles to the City Council contributes to making Carmel by the Sea the special place it is.

The City of Carmel-by-the Sea thanks you for your interest in serving on a City board or commission' Attachment 2
City of Carmel-By-The-Sea
MAR 31 2025
Office of the City Clerk

APPLICATION TO SERVE ON A CARMEL-BY-THE-SEA CITY BOARD

Full Name Maria E. Rengifo-Ruess Date27 March 2025
Residence Address City Carmel Zip 93921
Mailing Address City Carmel Z
ip93921
E-Mail Phone
Board or Commission Selection:

You may apply for more than one Board or Commission. Please note, however, that members shall not serve simultaneously on more than one Council-appointed Board or Commission.

Building Code Board of Appeals (meets on an as-needed basis) Community Activities Commission (meets second Tuesday of each month at 9:30 a.m.) X Forest & Beach Commission (meets second Thursday each month at 2:30 p.m., Tour of Inspection at 1:30 p.m.) Harrison Memorial Library Board of Trustees (meets fourth Wednesday of each month at 9:00 a.m.) Historic Resources Board (meets third Wednesday of each month at 4:00 p.m.) Planning Commission (meets second Wednesday of each month at 4:00 p.m., Tour of Inspection at 2:00 p.m.) 1) Will you be available to attend board/commission meetings regularly? Yes_x ___ No ___ _ 2 ) How long have you lived In Carmel-by-the-Sea?_B.....:;.y_e_a_r_s _____ _ Attachment 2
3) All members of boards and commissions are subject to the Conflict of Interest laws of the State of California and are required to submit a Form 700 Statement of Economic Interests, within 30 days of assuming office. Form 700 must be filed annually thereafter, and within 30 days of leaving office as well.

I am a full time resident with an interest in working with our community members and city officilas to make our city an even better place for people to live and visit. I am encouraged by the efforts being done, yet excited to be part of a team that makes our city a welcoming place that allows all to enjoy the beauty, quaintness, and uniqueness of what we call "our village". I am interested in assisting and participating in activities such as the Carmel Farmers Market, Car Week, Carmel lnternationl Film Festival, and music in the park while looking at areas to expand and further encourage the arts (photography is one of my hobbies), family activities, and outdoor events. 5) Please list any relevant qualifications or experience you possess that would enhance the mission and goals of the board(s) or commisslon(s) for which you are applying:

I am a retired executive with extensive exprience in managing teams and resources, assessing projects, implementing solutions, developing strategic plans, and organizing activities with groups of all sizes. I have experience in personnel and program management experience, resource allocation, financial understanding, and budget analysis and implementation with a focus Return on Investment (ROI).
6) Please list any local area associations, boards, commissions, foundations, or companies In which you have an investment, or serve as an officer or director:

Monterey Peninsula College (MPC) Foundation -- 2021 to present - Board member
- Executive Committee member & Finance Committee member - Served as Treasurer
- Serving as Secretary
Attachment 2
7) Education:

Institution Course of Study Degree Year(s)
George Washington University MBA 1995
Pontificia Universidad Javeriana BS, Industrial Engineering 1986 8) Employment Experience (start with most recent):

Organization:

LSCW,LLC
Position:

Founder & CEO
Organization:

California State University Monterey Bay
Position:

Adjunct Professor
Organization:

Lockheed Martin Corporation
Position:

Vice President, International Business Development
9) Prior public service, civic or volunteer activities:

Organization:

Barry Goldwater Scholarship & Excellence in Education Foundation Position:

Board member, Vice-chair and chair of Governance committee Organization:

Great Minds in STEM
Position:

I Year:
2015 - Present
I Year:
2017 - 2022
I Year:
2000-2015
I Year:
2010 to present
Board member, chair of Strategy Committee, chair of Governance & Nominations Committee I Year:
2006 to 2025
Organization:

College of Undergraduate Research (CUR) Goldwater Scholar Position: I Year:

Member of the Faculty Mentor Award review team 2018 to 2023 2l ljQrch 202.5
Date
Citizen knowledge, interest and participation are vital ingredients to the delivery of high-quality public services. The richness that comes from citizens serving in advisory roles to the City Council contributes to making Carmel by the Sea the special place it is.

The City of Carmel-by-the Sea thanks you for your interest in serving on a City board or commission! Attachment 2
City of Carmel-By-The-Sea
MA'f' 0 2 2025
Office of the City Cl

APPLICATION TO SERVE ON A CARMEL-BY-THE-SEA CITY BOAR

Full Name
Rebekah Saroyan
R .d Add y
esI ence ress _________ _
Date May 2nd 2025
City Marina Zip 9
39 33
M .1. Add c· Carmel 2. 9
39 21
aI mg ress, ______________ I
ty _______ Ip ____ _
E
-Mail m Phone,____________ _
Board or Commission Selection:

You may apply for more than one Board or Commission. Please note, however, that members shall not serve simultaneously on more than one Council-appointed Board or Commission.

Building Code Board of Appeals (meets on an as-needed basis) Community Activities Commission (meets second Tuesday of each month at 9:30 a.m.) Forest & Beach Commission (meets second Thursday each month at 2:30 p.m., Tour of Inspection at 1 :30 p.m.) Harrison Memorial Library Board of Trustees (meets fourth Wednesday of each month at 9:00 a.m.) Historic Resources Board (meets third Wednesday of each month at 4:00 p.m.) X Planning Commission (meets second Wednesday of each month at 4:00 p.m., Tour of Inspection at 2:00 p.m.) X
1) Will you be available to attend board/commission meetings regularly? Yes. __ _ No ___ _ . . Moving back into town- lived 2 2) How long have you hved m Carmel-by-the-Sea? ___________ _ Attachment 2
3) All members of boards and commissions are subject to the Conflict of Interest laws of the State of California and are required to submit a Form 700 Statement of Economic Interests, within 30 days of assuming office. Form 700 must be filed annually thereafter, and within 30 days of leaving office as well.

I'm applying for the Carmel Historic Resources Board because I'm deeply committed to preserving the rich architectural heritage and cultural character that make Carmel-by-the-Sea so unique. As a local Realtor and longtime community member, I understand both the historical significance of our town's landmarks and the balance needed to thoughtfully steward them for future generations. I'm passionate about contributing my knowledge of local properties, my appreciation for historic craftsmanship, and my collaborative spirit to ensure that Carmel's charm and history are honored and protected.
5) Please list any relevant qualifications or experience you possess that would enhance the mission and goals of the board(s) or commission(s) for which you are applying:

I work directly under my father-in-law, Al Saroyan, a notable architect whose lifelong passion has been preserving the historic charm of Carmel-by-the-Sea. Through this close mentorship, I've gained firsthand experience and a deep appreciation for the architectural integrity and historical significance of our community's homes and landmarks. As a local Realtor, I have an intimate understanding of Carmel's neighborhoods, its historic properties, and the stories that give them meaning. My ties to the community run deep. My husband was raised here, our two young children will be attending schools in the Carmel School District, and we are actively engaged in local life, whether it's story time at the library, playing at the parks, participating in the Carmel Woman's Club, or helping families find their forever homes. By nature, I am a preservationist. My work, family life, and personal values all reflect a deep love for Carmel. Serving on the Historic Resources Board would be an opportunity to contribute that passion and experience in a way that protects and honors the character of the village for future generations. 6) Please list any local area associations, boards, commissions, foundations, or companies in which you have an investment, or serve as an officer or director:

Monterey Birth Network
Carmel Womans Club
MCAR
SNIP
Saroyan Construction
Attachment 2
7) Education:

Institution Course of Study
MPC
8) Employment Experience (start with most recent):

Organization:

Coldwell Banker
Position:

Realtor
Organization:

Saroyan Construction
Position:

Media Relations
Organization:

Carmel Staging Company
Position:

Owner
9) Prior public service, civic or volunteer activities:

Organization:

Carmel Womans Club
Position:

Member
Organization:

San Carlos Cathedrial
Position:

Volunteer/ member
Organization:

Carmel Chamber of Commerce
Position:

Volunteer
Business
May 2nd, 2025
Date
Degree Year(s)
N/A
I: Year:
2020
I Year:
2021
I Year:
2021
I
: Year:
2024
I
: Year:
2020
I Year:
2019
Citizen knowledge, interest and participation are vital ingredients to the delivery of high-quality public services. The richness that comes from citizens serving in advisory roles to the City Council contributes to making Carmel by the Sea the special place it is.

The City of Carmel-by-the Sea thanks you for your interest in serving on a City board or commission! Attachment 2
r
r,-
e,
Ci�&s,c&_J
City of Carmel-By-The-Sea
MAR· 0 3 2025
Office of the City Clerk

APPLICATION TO SERVE ON A CARMEL-BY-THE-SEA CITY BOARD

Roberta "Bobbie" Voris
Full Name ___________________ _
3-1-25
Date __________ _
To Carmel 93921 Residence Address _________________ City ______ .Zip ___ _ c Sacramento 2
. 95833 Mailing Address ity 1p ___ _
r 9
E-Mail Phone ___________ _
Board or Commission Selection:

You may apply for more than one Board or Commission. Please note, however, that members shall not serve simultaneously on more than one Council-appointed Board or Commission.

Building Code Board of Appeals (meets on an as-needed basis) Community Activities Commission (meets second Tuesday of each month at 9:30 a.m.) Forest & Beach Commission (meets second Thursday each month at 2:30 p.m., Tour of Inspection at 1:30 p.m.) Harrison Memorial Library Board of Trustees (meets fourth Wednesday of each month at 9:00 a.m.) Historic Resources Board (meets third Wednesday of each month at 4:00 p.m.) X Planning Commission (meets second Wednesday of each month at 4:00 p.m .. Tour of Inspection at 2:00 p.m.) X
1) Will you be available to attend board/commission meetings regularly? Yes ___ No ___ _ Have owned my houses for 32 years 2) How long have you lived in Carmel-by-the-Sea? ___________ _ Attachment 2
3) All members of boards and commissions are subject to the Conflict of Interest laws of the State of California and are required to submit a Form 700 Statement of Economic Interests, within 30 days of assuming office. Form 700 must be filed annually thereafter, and within 30 days of leaving office as well.

In accordance with Assembly Bill {AB) 1234 and AB 1661 appointed members are required to attend Public Service Ethics Training and Harassment Prevention Training upon appointment and every two years thereafter.

As a longtime owner of two historic houses in Carmel, I have an especially strong interest in Carmel-by-the-Sea's history and maintaining its historic resources. 5) Please list any relevant qualifications or experience you possess that would enhance the mission and goals of the board(s) or commission(s) for which you are applying:

Architecture major at Cal Poly, San Luis Obispo. I did not graduate, got my "PHT" instead (Putting Hubby Through.)
As a longtime owner of the first two Hugh Comstock houses, I have decades of experience and knowledge of the Secretary of the Interior's Standards for the Treatment of Historic Properties because, as resources would allow, I've added a foundation to both houses, upgraded the electrical systems, re-roofed and added on to the structures, along with many other things. 6) Please list any local area associations, boards, commissions, foundations, or companies in which you have an investment, or serve as an officer or director:

Limited Partner/Investor in Chez Nair, a local restaurant on 5th Street in Carmel-by-the-Sea.

Attachment 2
7) Education:

Institution Course of Study Degree Year(s)
Cal Poly, San Luis Obispo, Ca. Architecture and Industrial Technology 2 years, no degree Delta College, Stockton, Ca.

Stagg Senior High, Stockton, Ca.
8) Employment Experience (start with most recent):

Organization:

Young's Market Company
Position:

Office Manager
orw
anization:

Jui ard Alpha
Position:

Office Manager
Organization:

Monarch Foodservice
Position:

Assistant Office Manager
9) Prior public service, civic or volunteer activities:

Organization:

Position:

Organization:

Position:

Organization:

Position:

Signature
General Ed 1965-1966
College Prep 1962-1965
I Year:
1993-1996
I Year:
1982-1993
I Year:
1973-1981
I Year:

I Year:

I Year:
3-1-25
Date
Citizen knowledge, interest and participation are vital ingredients to the delivery of high-quality public services. The richness that comes from citizens serving in advisory roles to the City Council contributes to making Carmel by the Sea the special place it is.

The City of Carmel-by-the Sea thanks you for your interest in serving on a City board or commission! Attachment 2

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
June 2, 2025

ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Brian Pierik, City Attorney
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

Discuss City Policy C89-02: City Council Meetings, Orders of Council, Agenda Packets, Minutes of Meeting and Agenda Distribution, and consider Motion to approve proposed changes to Policy or provide other direction to the City Administrator (Estimated time - 30 min)
RECOMMENDATION:

BACKGROUND/SUMMARY:

Mayor Byrne requested that the City Council review City Policy C89-02, City Council Meetings, Orders of Council, Agenda Packets, Minutes of Meeting and Agenda Distribution (“Policy”) and discuss potential updates. The Policy is Attachment 1 to this Staff Report.

Proposed Changes to Policy
On March 31, 2025, there was a discussion at the City Council meeting regarding possible changes to the Policy.

Potential changes to the Policy are shown in redline (Attachment 2) and a clean version accepting those changes (Attachment 3):

1. Agenda Finalization – this provision of the Policy is not necessary as the Mayor and Mayor Pro Tem can meet with the City Administrator and City Clerk regarding the Agenda without this being in the Policy.

2. Meeting Procedures - Requiring presentation slides to be made available to Council and the public by 5 pm on the Friday before meetings.

3. Set specific start times for items likely to draw high public interest (e.g. street addresses).

4. Acknowledge receipt of written public comments (emails/letters).

5. The Mayor will ask for the number of people who wish to speak on a particular item and may adjust the public comment time accordingly.

6. Include general public comment on Regular Meeting agendas, but not Special Meeting Agendas.

7. Ask speakers to avoid repeating prior comments and instead express agreement with the previous comment.

8. Add this language to the City Council Agendas: Brown Act Requirements: general public comments must be on matters related to matters of the legislative bodies jurisdiction. Comments on agenda items must relate to that agenda item. Anyone who does not follow these requirements of the Brown Act in person or via teleconference will be muted.

9. Add to the Meeting Procedures the option for some Council discussion before public comments.

10. Curfew - Implement a 9:30 pm meeting curfew. Council must vote to continue the meeting past 9:30 pm.

11. Hold appeal hearings on a separate meeting date during the day, if possible.

Other Items for Further Discussion/Direction
Other items which have not been included in the Attachments due to a need for further discussion and direction include the following:

1. Extraordinary Business Items - Keep to 3 min per item.

2. Consider adding a special meeting later in the month, or start meetings earlier in the day, such as 3 pm.

3. Consider the Monterey meeting model, with an afternoon session general public comment, a dinner break/closed session, and an evening session with another general public comment period.

4. Consider ordering public comments by duration with the following preference: 1-minute speakers first, followed by 2-minute and then 3-minute speakers. The are no provisions in the Brown Act which expressly allow such a preference. Further research can be done upon direction by the City Council.

5. Consider whether the City can give preference during general public comment to City residents.

There are no provisions in the Brown Act which expressly allows such a preference. Further research can be done upon direction by the City Council.

6. Consider the Coastal Commission process of going on line before the meeting to register for public comment. The Coastal Commission is a State agency and the meeting procedures are governed by the Bagley Keene Act instead of the Brown Act which applies to local agencies. Further research can be done upon direction by the City Council.

7. Consider a time limit for the general public comment period. Note: The current Policy reserves to the Council the right to limit the duration of Public Appearances to thirty minutes total.

8. Consider setting general public comment for non-agenda items at the end of the Regular Council meetings to allow Council to complete Agenda first.

FISCAL IMPACT:

No direct fiscal impact for this action.

PRIOR CITY COUNCIL ACTION:

ATTACHMENTS:

Attachment 1) City Policy C89-02 (revised in 2020)
Attachment 2) Redline version of Proposed Changes to Policy C89-02 Attachment 3) Clean version of Proposed Changes to Policy C89-02

CITY OF CARMEL-BY-THE-SEA

POLICY AND PROCEDURE
I Effective Date: 2 August 1988 I Authority: Resolution No. 88-89 Subject: City Council Meetings/Orders of
Council/Agenda Packets/Minutes of
Meeting and Agenda Distribution I
Policy/Procedure No: C89-02
Purpose:

To provide a guide for the City Council and staff for the conduct of public meetings, agenda and minute preparation and distribution of agenda packets.

Policy/Procedure:

1. Adoption of action minutes as outlined in the attached memorandum from the League of California Cities .

2. Adoption of City Clerk's policy regarding agenda packets (No packets shall be disseminated until the packets are made available to the City Council).

3. Adoption of the sequence of the Orders of Council as set forth in the policy attached.

Responsible Party:

City Administrator/City Clerk
Department of Origin:

Administration/City Council
Revision Dates:
2 March 2009 (28 October 2008 Council Retreat)
5 June 2012 (Resolution No. 2012-33)
6 October 2020 (Resolution No. 2020-063)
Rescinded Date :

Resolution 2020-063

Page 2 ends

Carmel-by-the-Sea City CouncilJune 2, 2025

Carmel-by-the-Sea City Council
June 2, 2025