Carmel-by-the-Sea City Council
June 2, 2025

CITYOF CARMEL-BY-THE-SEA

CITY COUNCIL AGENDA
Mayor Dale Byrne, Councilmembers Jeff Baron, Hans
Buder, Bob Delves, and Alissandra Dramov
Contact: 831.620.2000 www.ci.carmel.ca.us
All meetings are held in the City Council Chambers
East Side of Monte Verde Street
Between Ocean and 7th Avenues

CITY COUNCIL SPECIAL MEETING
Monday, June 2, 2025
4:30 PM

AMENDED AGENDA

HYBRID MEETING ATTENDANCE OPTIONS
This meeting will be held in person and via teleconference ("hybrid"). The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties accessing Zoom. The City will do its best to resolve any technical issues as quickly as possible. To view or listen to the meeting from home, you may also watch the live stream on the City's YouTube page at: https://www.youtube.com/@CityofCarmelbytheSea/streams. To participate in the meeting via Zoom, copy and paste the link below into your browser.
https://ci-carmel-ca-us.zoom.us/j/81991221369 Webinar ID: 819 9122 1369 Passcode:
055985 Dial in: (253) 215-8782

HOW TO OFFER PUBLIC COMMENT
The public may give public comment at this meeting in person, or using the Zoom teleconference module, provided that there is access to Zoom during the meeting. Zoom comments will be taken after the in-person comments. The public can also email comments to [email protected]. Comments must be received at least 2 hours before the meeting in order to be provided to the legislative body. Comments received after that time and up to the beginning of the meeting will be made part of the record.

PUBLIC COMMENT GUIDELINES FOR SPECIAL MEETINGS - During Special City Council Meetings, public comments are permitted for items listed on the agenda. After each item on the agenda is introduced, the Mayor will invite public comment on that item. Each speaker has 3 minutes to speak unless otherwise adjusted by the Mayor. While stating your name is optional, it helps to identify speakers in the meeting minutes.

Remote or in-person participants who do not comply with the requirements of the Brown Act will be muted.

TOUR OF INSPECTION - AMENDED. The Tour of Inspection at 3:30 p.m. has been canceled. The meeting will being at 4:30 p.m. in the Council Chambers and via Zoom.

CALL TO ORDER AND ROLL CALL - 4:30 PM
CONSENT AGENDA (Estimated time - 10 min)
Items on the consent agenda are routine in nature and do not require discussion or independent action. Members of the Council, Board or Commission or the public may ask that any items be considered individually for purposes of Council, Board or Commission discussion and/ or for public comment. Unless that is done, one motion may be used to adopt all recommended actions.

1. May 5, 20, & 21 Special Meeting Minutes, and May 6, 2025, Regular Meeting Minutes

2. April 2025 Monthly Reports

3. April 2025 Check Register Summary

4. Letter authorizing the County of Monterey to execute all documents necessary to continue to implement the annual Used Oil Payment Program on behalf of the City during Fiscal Year 2025/26

5. Resolution 2025-043, authorizing a Free Use Day of the Sunset Center Theater and Lobby for the Carmel Foundation's Annual Meeting and 75th Anniversary Celebration on September 24, 2025

6. Resolution 2025-044 authorizing the City Administrator to execute Amendment No. 1 to the construction contract with Coastal Paving & Excavating, Inc., for added construction services associated with the Drainage System Repairs Projects in the amount of $95,190.57.

7. Resolution 2025-046, authorizing a cost sharing agreement between the City of Carmel-By-the-Sea and County of Monterey for the pavement rehabilitation of the portion of Ocean Avenue between just west of Cabrillo Highway, California State Route 1, also known as Pacific Coast Highway and Carpenter Street, with a budget of $400,000.00.

8. Resolution 2025-047 approving a list of streets to be resurfaced in Fiscal Year 2025/26 partially funded by SB1: The Road Repair and Accountability Act of 2017.

9. Resolution 2025-048, Modifying Policy C94-01 “Financial Policies” for updates to the City's Budgetary Guidelines and Reserve Policies

10. Resolution 2025-049, rescinding a Notice of Merger recorded with the County on July 14, 2004 (Monterey County Recorder Document No. 2004073684), and approving a Land Use Regulatory Jurisdiction Agreement and Covenant and Agreement to Hold Property as One Parcels (City of Carmel-by-the-Sea (APN: 009-146-029) and Unincorporated Monterey County (APN: 009-146-028)).

Proposed CEQAAction: Find the action to be “not a project” pursuant to section 15378 of the CEQA Guidelines.

11. Adopt Resolution 2025-050 Authorizing the City Administrator to Execute Amendment No. 1 to a Professional Services Agreement with Regional Government Services Authority for a not-to-exceed amount of Seventy Eight Thousand Dollars ($78,000.00) and extending the term through June 30, 2026 for payroll consulting services.

ORDERS OF BUSINESS
Orders of Business are agenda items that require City Council, Board or Commission discussion, debate, direction to staff, and/or action.

12. Resolution 2025-051 ratifying appointments to the Community Activities Commission, Harrison Memorial Library Board of Trustees, Historic Resources Board, and the Forest and Beach Commission (Estimated time - 5 min)

13. Discuss City Policy C89-02: City Council Meetings, Orders of Council, Agenda Packets, Minutes of Meeting and Agenda Distribution, and consider Motion to approve proposed changes to Policy or provide other direction to the City Administrator (Estimated time - 30 min)

14. Receive a presentation, discuss, and provide direction on options related to parking management in the City (Estimated time - 60 min)

ADJOURNMENT

1. Correspondence Received After Agenda Posting

2. Presentations received after agenda posting
This agenda was posted at City Hall, Monte Verde Street between OceanAvenue and 7thAvenue, Harrison Memorial Library, located on the NE corner of Ocean Avenue and Lincoln Street, the Carmel-by-the-Sea Post Office, 5th Avenue between Dolores Street and San Carlos Street, and the City's webpage http://www.ci.carmel.ca.us in accordance with applicable legal requirements.

SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THEAGENDA Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this agenda, received after the posting of the agenda will be available for public review at City Hall located on Monte Verde Street between Ocean and Seventh Avenues during regular business hours.

SPECIAL NOTICES TO PUBLIC
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at 831-620-2000 at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made to provide accessibility to the meeting (28CFR 35.102-35.104 ADA Title II).

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
June 2, 2025
CONSENT AGENDA (Estimated time - 10 min)
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Nova Romero, City Clerk
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

May 5, 20, & 21 Special Meeting Minutes, and May 6, 2025, Regular Meeting Minutes
RECOMMENDATION:

Approve Draft Minutes.

BACKGROUND/SUMMARY:

The City Council routinely approves minutes of its meetings.

FISCAL IMPACT:

None.

PRIOR CITY COUNCIL ACTION:

None
ATTACHMENTS:

Attachment 1) May 5, 2025, Special Meeting Minutes
Attachment 2) May 6, 2025, Regular Meeting Minutes
Attachment 3) May 20, 2025, Special Meeting CC and PC Minutes Attachment 4) May 21, 2025, Special Meeting Minutes

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL

SPECIAL MEETING MINUTES
Monday, May 5, 2025

CALL TO ORDER AND ROLL CALL
Mayor Byrne called the meeting to order at 4:30 p.m.

Roll call: Councilmembers Jeff Baron, Hans Buder, Alissandra Dramov, Mayor Pro Tem Delves, and Mayor Dale Byrne were present.

CONSENT AGENDA
Councilmember Buder pulled item #2, and Mayor Byrne pulled items #4 and #6 from the consent agenda.

Motion by Mayor Pro Tem Delves to approve consent agenda items # 1, 3, & 5, seconded by Councilmember Dramov, and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
Item 1 - March 24, 27, and 31, 2025, Special Meeting Minutes and April 1, 2025, Regular Meeting Minutes - Approved 5-0-0-0
Item 3 - March 2025 Check Register Summary - Approved 5-0-0-0 Item 5 - Receive the Carmel Police Department's 2024 Military Equipment Annual Report per AB 481 - Approved 5-0-0-0

ITEMS PULLED FROM CONSENT
Item 2 - March 2025 Monthly Reports - Approved 5-0-0-0
Councilmember Buder requested clarification from the Police Commander regarding three Fire or Ambulance call response times in the March monthly report. Commander Trayer said he researched these calls and provided explanations for their longer durations.

Councilmember Buder requested a clearer distinction between poor trees scheduled for pruning versus removal in the monthly Forester’s Report. He also sought a clearer comparison of the Attachment 1
number of trees pruned or removed based on their condition against the fiscal year goals for removal and pruning.

Public Comment: None
Item 4 - Adopt Resolution 2025-038, authorizing the City Administrator to execute an Agreement for Contractor Services with QOVO Solutions Inc. for Police Department Access Control and Door upgrade, with a not-to-exceed budget of $81,082.42 - Approved 5-0-0-0 Mayor Byrne asked for clarification about the replacement of eight doors at the Police and Public Works Building. City Administrator Rerig confirmed the necessity of replacing all eight doors for safety, costing over $81,000, and noted that the old doors would be salvaged for reuse.

Public comment: None
Item 6 - Resolution 2025-039 amending the Professional Services Agreement with Conti, LLC, and Purchase Order with OuttaTheWoods, to increase total project costs by $36,963 from $110,543 to $147,506, to complete Audio/Visual upgrades to the Council Chambers - Approved 5-0-0-0
Mayor Byrne asked for clarification on the increased cost for the chambers audio/visual (AV) upgrades. City Administrator Rerig responded that most of the increased cost is going towards the upgraded technology equipment, with a slight increase in the labor.

Motion by Mayor Pro Tem Delves to approve consent agenda items #2, 4, & 6, seconded by Councilmember Buder, and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None

ORDERS OF BUSINESS
Item 7 - Consideration and recommendation of FY 2025-2026 Council Discretionary Grant Funds and provide direction for the disbursement of the funds to various organizations Mayor Byrne announced that he serves as President of Carmel Cares, a non-profit organization that has applied for a discretionary grant. He clarified that he receives no compensation for this role and has not been a member of the organization's Board of Directors since June 2024. He requested that this information be formally recorded in the meeting minutes, and that based on the advice of the City Attorney, he confirmed that he is permitted to participate in discussions and decision-making related to this item.

City Clerk Romero gave a presentation on the discretionary grant process, a summary of the grant requests received, and the staff’s proposed grant distribution.

Attachment 1
Public comment:

Tim Twomey
Councilmember Baron raised concerns regarding Pac Rep Theatre’s outstanding debt to the City for the inspection fees for their new theater, the Mayor’s involvement in Carmel Cares, and the CRA’s history of lobbying the city. He said he opposed funding these grant requests and suggested putting the $5,000 savings towards the youth grants.

Councilmember Buder and Mayor Byrne proposed equally distributing $30,000 among all 19 applicants, supported by Mayor Pro Tem Delves, who highlighted CRA and Carmel Cares' benefits and Pac Rep's summer program for students. Councilmember Dramov was open to reconsidering Pac Rep's funding based on Baron's concerns related to their outstanding debt to the city.

Motion by Mayor Pro Tem Delves to approve $36,000 total for FY 25-26 for Discretionary Grants, and award a grant of $1,500 to each of the 19 applicants, seconded by Mayor Byrne, and approved 4-1-0-0 by the following roll call vote:

AYES: Councilmembers Buder, Delves, Dramov, and Mayor Byrne NOES: Councilmember Baron
ABSENT: None
ABSTAIN: None
Item 8 - Discuss proposed changes to the Budget Policies and Financial Guidelines for inclusion in the FY 2025-2026 Operating Budget Book and provide direction to staff Finance Manager Jayme Fields presented proposed budget policy changes to simplify fund balance reporting by consolidating three reserve balances into one, as explained by Mayor Pro Tem Delves of the Financial Stewardship Ad Hoc Group. City Administrator Rerig supported the more tangible and understandable changes. Councilmember Buder clarified the guidelines, limiting operating expenses to 90% and requiring a minimum 10% for capital expenditures, while allowing the use of "rainy day" funds. Council asked clarifying questions throughout the presentation.

Public comment:

Maria Ruess
Karen Ferlito
Council discussed the proposed policy changes. Councilmember Baron generally supported the changes but suggested more flexibility for Council to allocate additional funds to capital projects, noting the increasing costs of delaying such improvements.

Attachment 1
Council gave consensus direction for staff to include the proposed policy changes in the FY 25- 26 Budget Book, and to return in June with a Resolution and redlined revision of Financial Policy C94-01 for formal adoption.

Item 9 - Receive a presentation on street addresses public vote options; presentation will include a brief overview of the street addresses work group and election costs and timeline requirements for a ballot measure in a 2025 Special Election and a 2026 Election. Staff recommends City Council action and direction on (1) whether to proceed in preparation for a ballot measure and election, and (2) which, if any, election year.

Mayor Pro Tem Delves reported that the Street Address Working Group is developing a comprehensive “book” on street addresses, which will include chapters on the history of Carmel’s addressing, community input, address standards, a prototype system, emergency response impacts, and an implementation plan for AMS-compatible addresses. He said the goal is to make the implementation process easy to understand and inclusive of all perspectives. Administrative Analyst Emily Garay said that tonight staff also requests the Council to give direction on whether or not to hold a special election in 2025 regarding street addresses, and outlined the timeline and cost estimate involved.

Mayor Pro Tem Delves reported that the Street Address Working Group is creating a detailed book on Carmel's street addresses, with chapters covering history, input, standards, a prototype, emergency impacts, and implementation for AMS compatibility, aiming for an easy and inclusive process. Administrative Analyst Emily Garay then requested Council direction on a potential 2025 special election for street addresses, outlining the timeline and estimated costs.

Public Comment:

Betty Kullas
Colleen Logan
Kimberly Cole
Linda Califiore
Donna Jett
Maria Ruess
Susan Viere
Karen Ferlito
Chris Hardy
Laurel Overit
Linda Smith
Melanie Billig
Harvey Billig
Councilmember Buder expressed concern about the street address workgroup duplicating past efforts, noting that the city already has years of staff research and presentations on the subject.

He urged focusing on implementation, preserving Carmel’s character, and issuing an RFP to explore addressing systems. Councilmember Dramov thanked the workgroup for their efforts and Attachment 1
proposed sending a postcard survey to all registered voters to gauge public opinion as a lowercost alternative to a special election. She said this may provide some closure to people to see how many residents actually want addresses. Councilmember Baron reiterated his opposition to the workgroup but supported Councilmember Dramov’s survey idea. He called for Councilmembers to publicly state their positions, set a clear goal, such as having GPS-findable addresses by a certain date, and outline steps to achieve it.

Mayor Byrne stated that if the City Attorney, Police Chief, and Fire Chief all agree that street addresses are needed for the village to be safe, then we should listen to that advice and do something about it. Mayor Pro Tem Delves agreed the book content is largely complete and the Working Group should now move to researching implementation. He recommended including a legal analysis chapter. He concluded that there appears to be consensus from Council to move forward with the book and to get it out to the public for more feedback.

City Administrator Rerig requested clear direction from the Council on whether to proceed with a 2025 special election on street addresses, per previous Council direction.

Mayor Pro Tem Delves made a motion to not have a special election in 2025 on street addresses, and the motion was seconded by Mayor Byrne.

Councilmember Baron said he is against this motion, stating that it sets things back by undoing the direction of the previous Council and making the process start over. He also expressed concern that the current Council doesn’t have a clear goal or plan in place which is why he can’t support it.

Motion by Mayor Pro Tem Delves to not have a special election in 2025 on street addresses, seconded by Mayor Byrne, and approved 4-1-0-0 by the following vote:

AYES: Councilmembers Buder, Delves, Dramov, and Mayor Byrne NOES: Councilmember Baron
ABSENT: None
ABSTAIN: None
Recess
Council took a recess at 6:47 p.m. and returned at 7:10 p.m.

Item 10 - Receive a report and provide direction to staff on the allocation of 14-acre feet of water received by the Monterey Peninsula Water Management District (MPWMD) Principal Planner Marnie Waffle presented to Council that the MPWMD increased Carmel-by-theSea's water allocation by 14 acre-feet and that this unallocated water requires City Council direction on allocation. She said options include: 1) keeping it in unallocated reserves for future use, with 10% of it (1.4 acre-feet) specifically for affordable housing for very low and low-income residents, or 2) directing the Planning Commission to review potential allocation options and Attachment 1
provide their recommendation to Council. Ms. Waffle then responded to questions from the Council members.

Public Comment:

Karen Ferlito
Nancy Twomey
Maria Ruess
Linda Smith
Donna Jett
Council discussion resumed. Council agreed on the importance of allocating some of the reserves to affordable housing to incentivize these types of projects, but were hesitant to make lasting preemptive decisions before they hear about the housing element update later this month.

Council consensus directed staff to return with a Resolution for the council to adopt that will allocate 3 acre-feet of the 14 acre-feet reserve water to very low and low-income housing, and further direction on the remaining 11 acre-feet water reserve at a future meeting date after the Council receives an update on the housing element amendment.

Item 11 - Receive a presentation and provide direction on the 2025 Fire Hazard Severity Zone (FHSZ) map, Wildland-Urban Interface areas, and associated Carmel-by-the-Sea Municipal Code modifications
Community Planning and Building Director Anna Ginette presented the 2025 FHSZ map update from the California State Fire Marshal, released March 10. She stated that the updated map revises local fire risk designations, affecting building codes and defensible space requirements.

She summarized that the new map increases the “Very High” fire risk area to 278 acres and introduces “High” and “Moderate” risk zones. Ms. Ginette said that by law, the City must adopt the updated map, or a stricter version of this map, by Ordinance by July 8. She recommended adopting the map, expanding the Community Wildfire Protection Plan (CWPP) to cover the entire city as a Wildland-Urban Interface (WUI), and applying Public Resources Code Section 4291 for improved defensible space enforcement. Ms. Ginette and Deputy Fire Chief Cooper answered questions from the Council.

Public Comment:

Linda Califiore
Karen Ferlito
Nancy Twomey
Scott Mace
Donna Jett
Melanie Billig
Chris Hardy
Linda Smith
Constance Hess
Attachment 1
Karyl Hall
Councilmembers expressed concern about the impact of the updated fire hazard map on Carmel’s character and the rushed timeline for adoption. Councilmember Baron proposed small fire risk reduction measures, like limiting wood roofs, allowing gravel ground coverage, and using drones for risk assessment. He also questioned broader policy implications. Councilmember Buder advocated for a proactive response, suggesting updates to the municipal code and the formation of a working group to take on this task, including representatives from the Planning Commission, Forest and Beach Commission, city staff, and legal counsel.

Councilmember Dramov opposed state pressure and strongly objected to the Fire Department accessing private property without owner consent. Mayor Byrne echoed concerns about preserving Carmel’s character and noted that while tree removal isn’t required, new plantings must meet updated fire zone regulations. He acknowledged the City’s limited options, and recommended adopting staff’s Option #1 to comply with the State and asked staff to propose short-term code amendments.

Motion by Mayor Byrne to return in June with an Ordinance with the associated municipal code amendments to adopt the 2025 Fire Hazard Severity Zone (FHSZ) map as updated by the State, seconded by Mayor Pro Tem Delves, and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
Councilmember Baron made a motion to direct staff to return with an urgency Ordinance to make some quick fixes to the municipal Code discussed, such as allowing gravel site coverage, roof materials, changes to fences. Motion was seconded by Mayor Byrne, and failed 2-3-0-0 by the following roll call vote:

AYES: Councilmember Baron, Mayor Byrne
NOES: Councilmember Buder, Delves, Dramov
ABSENT: None
ABSTAIN: None

ADJOURNMENT
Council adjourned the meeting at 9:47 p.m.

APPROVED: ATTEST:
________________________________ _______________________________ Attachment 1
Dale Byrne, Mayor Nova Romero, MMC, City Clerk
Attachment 1

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL

REGULAR MEETING MINUTES
Tuesday, May 6, 2025

CALL TO ORDER AND ROLL CALL
Mayor Byrne called the meeting to order at 4:30 p.m.

Roll call: Councilmembers Jeff Baron, Hans Buder, Alissandra Dramov, Mayor Pro Tem Delves, and Mayor Dale Byrne were present.

PLEDGE OF ALLEGIANCE
City Clerk Romero led the pledge of allegiance.

EXTRAORDINARY BUSINESS
A. Carmel High School Report Out - Juliette Norman, CHS Associate Student Body President, updated on events and happenings at the high school.

B. Non-Profit Spotlight - Carmel Youth Center - Keith Pagent, Carmel Youth Center (CYC) CEO gave an oral presentation on the youth programs, fundraising opportunities, and upcoming community events.

C. Proclamation Recognizing Two Public Works Employees - Councilmember Dramov read the proclamation recognizing Rene Aldama and Miguel Manzano for their heroic efforts for life saving actions.

D. Proclamation Recognizing May 18-24, 2025 as National Public Works Week - Councilmember Dramov read the proclamation.

E. Report from See Monterey - Rob O’Keefe, CEO of See Monterey, the County of Monterey’s destination marketing organization, gave an update on their activities. His presentation covered marketing communications, social media, business development, and responsible travel initiatives.

PUBLIC APPEARANCES
Halla Rockwell
Will Rei
Attachment 2

ANNOUNCEMENTS
A. City Administrator - Thanked the finance staff for their efforts in preparing the recommended budget for tonight's meeting.

B. City Attorney - Reported that the Carmel Public Library Foundation's attorney is currently reviewing the architect's contract for the Harrison Memorial Library renovation project.

C. Councilmembers
Councilmember Baron - Reported there is a Community Meeting next Thursday, May 15th on Sea Level Rise and the Local Coastal Program and invited the public to come. He also reported that on May 22nd the Transportation Agency for Monterey County (TAMC) will hold a community meeting in the Council Chambers regarding safe pedestrian and bike paths.

Councilmember Dramov - Reported that the California Coastal Commission postponed the public hearing to adopt the City’s Wireless Telecommunications Ordinance.

Mayor Pro Tem Delves - Thanked City staff for providing the presentation slides for Council meetings early.

Mayor Byrne - Thanked all staff for the wonderful Earth and Arbor Day Celebration and said he was honored to present the two benches dedicated to Barbara Livingston and Jan Reimers. He also announced that April is volunteer month and encouraged everyone to get involved in some of the wonderful volunteer groups in the City.

PUBLIC HEARINGS
Item 1 - Resolution 2025-041 adopting Fiscal Year 2025-2026 Fee schedule for Administrative Services, Community Planning and Building, Public Safety, Public Works, Community Activities and Library Services
Finance Manager Jayme Fields presented on the recommended Fee Schedule update for FY 25- 26 for Administrative Services, Community Planning and Building, Public Safety, Public Works, Community Activities, and Library Services. She said that a new cost study is budgeted for the coming year, and staff will return with a potential fee waiver program for consideration.

Public Comment:

Donna Jett
Councilmembers Baron and Dramov suggested lowering tree maintenance fees to encourage resident upkeep, especially considering fire hazards. Acting Public Works Director Bilse noted that last year the Council reduced the tree maintenance fees to make them more affordable, and Attachment 2
the proposed fee schedule maintains those lower fees. Councilmember Dramov noted that the fee to remove a tree is less than the fee to prune and suggested the pruning fee be reduced to at least the same as the fee to remove a tree. Councilmember Baron questioned if appeal fees are being collected by Public Works for appeals to the Forest and Beach Commission. City Administrator Rerig suggested that the appeal fee be included in the next review of fees.

Motion by Mayor Pro Tem Delves to adopt the FY 25-26 Fee Schedule, with the amendment that fee for tree pruning be reduced to $205, seconded by Councilmember Baron, and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmember Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None

ORDERS OF BUSINESS
Item 2 - Receive the Fiscal Year 2025-2026 Recommended Budget Finance Manager Jayme Fields presented the recommended budget for FY 25-26 of $43.2 million for Council’s consideration and summarized key changes to the operating budget. She encouraged the public and Council to send any budget related questions by email and the responses will be presented at the budget workshop on May 21st.

Councilmembers discussed key budget concerns, focusing on:
• Marketing Budget: Concerns were raised about its size and the inclusion of the Sunset Center, with consensus that the Sunset Center should become more financially selfsufficient and meet its endowment obligations. • Capital Improvement Projects (CIP): Council agreed that underinvestment in CIP has contributed to infrastructure deterioration and emphasized the need for increased spending, especially on long-term maintenance.
• Revenue Strategy: Council generally supported exploring new revenue sources and suggested using portions of the operational reserves and unassigned funds to address infrastructure needs.

Public Comment:

Karen Ferlito
Nancy Twomey
Maria Ruess
Mayor Byrne advocated for revisiting Charter City status to expand revenue options, emphasized the need for an IT audit for added security, and recommended hiring a full-time public relations Attachment 2
officer. Councilmember Buder requested weekend library hours, noting the delay may stem from MOU constraints. Councilmember Dramov urged the development of a long-term facilities maintenance plan and supported maintaining operating costs at or below 90% of the budget.

Councilmember Baron questioned the transparency of TOT forecasting by Visit Carmel, citing a potential conflict of interest as they also receive city marketing funds.

Mayor Pro Tem Delves noted that the Financial Stewardship Ad Hoc Committee consisting of Councilmember Buder and himself has been focused on broader budget and policy oversight and said that “budget scrubbing” is handled by the City Administrator and department heads.

Staff received direction from Council to return at the May 21st Budget Meeting with answers to questions raised by Council and the public and to present an updated proposed budget.

RECESS
Council took a recess at 7:18 pm and returned at 7:41 pm.

Item 3 - Consideration of Resolution 2025-042, authorizing the City Administrator to enter into a Professional Services Agreement with Opticos for a not-to-exceed fee of $180,000 to prepare objective design and development standards (ODDS) for multi-family residential, mixed-used residential, and accessory dwelling units.

City Administrator Rerig announced that this item will be postponed to June.

Item 4 - Receive a report regarding options for the future of ambulance services in Carmel-bythe-Sea, and direction to staff regarding an agreement to contract ambulance services with Monterey Fire as previously recommended by the City’s Ambulance Ad Hoc Committee Assistant City Administrator Brandon Swanson presented a historical overview of the City's ambulance services. He then summarized the Monterey Fire Department's proposal to manage these services with an enhanced 24/7 staffing model and outlined the advantages and disadvantages of the existing model and offered options for the council's consideration. He reported that staff recommends the Council enter into a contract with the City of Monterey for ambulance services. Police Chief Tomasi and Fire Chief Miller answered questions from Council.

Public Comment:

Matt Nitensen
Donna Jett
Cindy Lloyd
Nancy Twomey
Karen Ferlito
Attachment 2
Council discussion resumed. Council agreed that there is a great benefit to the community to team up with Monterey Fire to manage our Ambulance services and continue the great partnership it already has with Monterey Fire. Council emphasized that retaining the 201 rights is very important as is keeping our service and improving it and acknowledged that Monterey Fire has the expertise and personnel in managing the services.

Motion by Mayor Pro Tem Delves to direct staff to proceed with an agreement to contract ambulance services with Monterey Fire as previously recommended by the City’s Ambulance Ad Hoc Committee, seconded by Mayor Byrne.

Councilmember Baron said he is hesitant to commit to a long-term agreement with Monterey Fire until he understands the lost revenue from Carmel Ambulance not charging for services that AMR, the only other ambulance service in the area charges. He said he supports the motion, but would like to see these concerns addressed within a probationary period, and noted that two-thirds of ambulance calls are mutual aid calls made outside of Carmel.

Motion by Mayor Pro Tem Delves to direct staff to proceed with an agreement to contract ambulance services with Monterey Fire as previously recommended by the City’s Ambulance Ad Hoc Committee, seconded by Mayor Byrne, and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmember Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
Item 5 - Discuss proposed changes to City Policy C89-02: City Council Meetings, Orders of Council, Agenda Packets, Minutes of Meeting and Agenda Distribution, and provide direction to the City Administrator
Council continued this item to a future meeting date.

FUTURE AGENDA ITEMS
None

ADJOURNMENT
Council adjourned the meeting at 8:48 p.m.

Attachment 2
APPROVED: ATTEST:
________________________________ __________________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
Attachment 2

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL & PLANNING COMMISSION

JOINT SPECIAL MEETING MINUTES
Tuesday, May 20, 2025

CALL TO ORDER AND ROLL CALL
Mayor Byrne called the meeting to order at 3:30 p.m.

Roll call: Planning Commissioners Mel Ahlborn, Stephanie Locke, Michael LePage, Councilmembers Jeff Baron, Hans Buder, Alissandra Dramov, Mayor Pro Tem Delves, and Mayor Dale Byrne were present.

Absent: Planning Commissioners Allen and Karapetkov

ORDERS OF BUSINESS
Item 1 - Review and Discuss the Draft Housing Element Amendment: Revised Chapter 2, New Appendix C, and provide direction on the draft revisions Assistant City Administrator Brandon Swanson gave an overview of the City’s proposed amendment to its 6th Cycle Housing Element, originally adopted in April 2024. He summarized that the update shifts the focus away from developing affordable housing on the two city-owned properties, the Sunset Center and Vista Lobos parking lots, and instead looks to distribute new housing units across a broader range of locations throughout the city.

Mr. Swanson explained that the revised plan, which updates Chapter 2 and Appendix C, is the result of nearly a year of collaboration between City staff, the citizen-led Affordable Housing Alternative (AHA) group, and a consultant. He added that the changes also reflect input from the California Department of Housing and Community Development (HCD) and aim to address Carmel-by-the-Sea’s unique challenges.

Director of Planning and Building Anna Ginette and members of the AHA group highlighted the key proposed changes, including:
● Moving important details (goals, timelines, responsible parties, funding) to the beginning of each program for clarity.
● Converting underused hotels into housing (up to 161 units). ● Creating a mixed-income housing incentive program downtown (up to 27 units). ● Encouraging live-work housing in downtown commercial areas (up to 85 units).

Attachment 3
● Expanding the Accessory Dwelling Unit (ADU) program to target 77 units, with potential affordability based on rental rates.
● Utilizing land owned by religious institutions under SB4 to potentially develop 65 units.

Ms. Ginette and the AHA group concluded that the proposed Housing Element amendment identifies alternative sites for at least 149 affordable units, allowing for the removal of Sunset Center and Vista Lobos from the official site inventory, and includes strategies that support up to 469 units, comfortably exceeding the State’s RHNA requirement of 349 units and providing a buffer to ensure compliance, while diversifying the city's approach to housing.

Public Comment:

Julie Christopher
Zack Westin
Alexi Shevit
Maria Ruess
Karen Ferlito
Linda
The City Council and Planning Commission expressed strong support for the revised Housing Element programs and the proposal to remove the city-owned Sunset Center and Vista Lobos sites, as presented by City staff and the AHA group.

Councilmembers and Commissioners raised several key points:
● Verifying affordability of Accessory Dwelling Units (ADUs), especially those without deed restrictions, remains a concern.
● Additional incentives may be needed to encourage hotel conversions and live-work housing downtown.
● Ideas like using water allocations as an incentive were discussed. ● There was a shared emphasis on creating housing that serves local workers, artists, and families, with concerns voiced about the city’s declining year-round population.

The Council and Commission provided input on the draft Housing Element amendments, which will be submitted to the California Department of Housing and Community Development (HCD) by May 30, 2025. Staff noted that HCD’s review is expected to take two to three weeks, and that further revisions may be required based on HCD’s feedback.

ADJOURNMENT
Council adjourned at 6:15 PM
APPROVED: ATTEST:

Attachment 3
____________________________ _____________________________ Dale Byrne, Mayor Shelby Gorman, Recording Secretary
Attachment 3

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL

SPECIAL MEETING MINUTES
Wednesday, May 21, 2025

CALL TO ORDER AND ROLL CALL
Mayor Byrne called the meeting to order at 3:30 p.m.

Roll call: Councilmembers Jeff Baron, Hans Buder, Alissandra Dramov, Mayor Pro Tem Delves, and Mayor Dale Byrne were present.

Item 1 - Receive the Draft Council Priority Project List and Provide Direction on the Project List Assistant City Administrator Swanson presented the revised City Council Priority Project List, which now uses three levels: Strategies, Priorities, and SMART Goals. He summarized that the revised format was developed with guidance from Councilmember Baron to clarify the list through reworded priorities and the inclusion of target dates instead of completion percentages. Mr.

Swanson also mentioned that a "parking lot" list still contains future projects to be addressed after current priorities are completed.

Public comment:

Laura Bowling
Shawn Rivers
Linda Califiore
Karen Ferlito
Randall Burnett
Council discussed adding the new priorities list to the monthly reports on the City Council meeting each month, so it can be pulled and discussed as needed. Councilmember Baron suggested having the priorities list remain as a 3-page document, with an appendix at the end that contains more detail to make it easier to digest. Mayor Byrne proposed making the list interactive with each item having the option to expand to see sub-levels with added details. Councilmember Buder said he appreciates the new streamlined version of the list, but noted the lack of project ranking. He said project prioritization should be included even if as a separate document to guide staff on where their focus should be. He said a 4-5 line abstract for the City’s adopted plans would be helpful. Councilmember Dramov and Mayor Pro Tem Delves said they liked the streamlined version, urging simplicity and tying the priorities with the budget process and planning 3-5 years out for CIP projects. Councilmember Dramov also urged more public discussion on potential revenue sources, particularly how the City plans to fund the Police and Public Works Building project.

Attachment 4
Staff received direction from Council to update the Council Priorities List.

Item 2 - Receive a presentation on the Fiscal Year 2025-2026 Recommended Budget and provide direction
Finance Manager Jayme Fields presented an overview of the city’s revenue sources and projected revenues for fiscal year 2025-2026, as well as an overview of city expenditures including changes to the proposed budget made since the last budget discussion on May 6th. She summarized changes made by departments to decrease the operating expenses and balance the budget but requested Council guidance on further decreases to operating expenses. Ken Wysocki, Public Works Director, gave an overview of the capital improvement projects and requested direction on what are the top priority projects.

Public comment:

Mark Stillwell
Karen Ferlito
Councilmember Buder said he agrees with the comments about needing more parking enforcement, particularly on weekends, and suggested raising the parking in-lieu fee for additional revenue. Councilmember Baron mentioned a formula for adjusting the parking in-lieu fee and noted the possibility of repealing a past urgency ordinance that lowered the fee, allowing the Council to reconsider it. Mayor Pro Tem Delves expressed concern about rising unfunded liability payments but recognized the foresight of the previous council in addressing this issue early.

Public comment:

Amy Herzog
Beth Bowman
Carrie Theis
Rob O’Keefe
Mark Stillwell
Council discussed several key budget decisions such as the potential savings by decreasing the marketing budget or implementing a hiring freeze in order to meet the goal of 90% operating budget. Councilmember Baron noted that using a portion of the unassigned fund balance of approximately $500,000 would cover the gap, resulting in a budget using 91.6% of revenues, which he considered a minor deviation. Council ultimately decided against a hiring freeze or reducing the marketing budget.

Councilmember Baron voiced support for the marketing budget, arguing that it generates more revenue than it costs through increased TOT. Councilmember Dramov agreed but suggested marketing partners should contribute more tangible benefits to the city, such as beautification projects or funding improvements like the Piccadilly Park restroom.

Attachment 4
Mayor Pro Tem Delves supported continued marketing but emphasized targeting long-distance travelers and cautioned that deferred maintenance cannot be sustained by reserves alone, despite the city having $30 million saved.

Council consensus was to support the proposed budget, which allocates 91.6% of revenues to operating expenses, acknowledging it is very close to their goal of 90% of the budget towards operational expenses.

Item 3 - Second Review of the Proposed Fiscal Year 2025/26 Capital Improvement Program and Direction to Staff
Ken Wysocki, Public Works Director, and Mary Bilse, Environmental Compliance Manager, answered questions from the Council regarding the list of 30 potential CIP projects. Mary responded to the question regarding grants for the Mission Trail Nature Preserve (MTNP) projects.

Public comment:

Linda Califiore
Mayor Pro Tem Delves questioned the feasibility of completing 30 projects within a year and the lack of project prioritization. Councilmember Buder emphasized staff capacity and suggested hiring a project manager who may not need to be an engineer. Councilmember Dramov supported creating 1, 3, and 5-year CIP lists and recommended Councilmembers identify their top priority projects. Mayor Byrne expressed dissatisfaction with the city's project manager consultants.

Council gave majority consensus approval for the following CIP Project list for Fiscal Year 2025- 2026:

1. Resurface parking lots

2. Road Segment Project (10 road segments)

3. Scenic/Santa Lucia ADA Parking

4. Sidewalks

5. Sunset Center retaining walls - redesign and construction

6. Junipero Bypass Pipe design

7. MTNP Project sides #4 and #5 Redwood Grove Pedestrian Bridge and Mission Creek Realignment (design, engineering, and environmental permitting)

8. ADA Updates - year 8

9. City Hall exterior shingles

10. Design repairs - City Hall, Fire Station, Vista Lobos

11. Fire Backflows to Code (3 Buildings)

12. Fire Station Upgrades

13. Forest Theater Stage

14. Park Branch Library Window Repairs
Attachment 4

15. Picadilly Restroom Expansion Design

16. Police/Public Works Building Project

17. Sunset Center Elevator Power Unit

18. Sunset Center Painting, Phase 2

19. Sunset Center Yoga Center Reroof

20. Rio Road and Junipero Avenue Median Enhancements (decreased to $25,000)

21. Reconstruction of the Fourth Avenue Outfall - construction

22. Shoreline Repair Stairs - construction

23. Forest Plan Implementation Year 2

24. Devendorf Park Improvements (decreased to $35,000)

25. Sand Ramp at Eigth Avenue Design and Construction

26. Scenic Pathway Enhancements

27. Planning Objective Development Design Standards (ODDS)

28. CEQA MTNP CFMP

29. Staff Time (Project Manager)

30. CIP Contingency Fund
Mayor Pro Tem Delves and Councilmember Dramov voiced disappointment that the Council did not come to an agreement to decrease the CIP project list, but noted they felt they were in the minority.

ADJOURNMENT
Council adjourned the meeting at 7:55 p.m.

APPROVED: ATTEST:
_____________________________ _______________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
Attachment 4

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
June 2, 2025
CONSENT AGENDA (Estimated time - 10 min)
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Nova Romero, City Clerk
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: April 2025 Monthly Reports
RECOMMENDATION:

Review and receive monthly reports.

BACKGROUND/SUMMARY:

This is a monthly series of reports:

City Administrator Contract Log (no contracts under $60k in April) Community Planning and Building Department Reports
Police, Fire, and Ambulance Reports
Public Records Act Requests
Public Works Department Reports
FISCAL IMPACT:

N/A
PRIOR CITY COUNCIL ACTION:

N/A
ATTACHMENTS:

Attachment 1) Community Planning & Building Report
Attachment 2) Police, Fire, and Ambulance Reports
Attachment 3) Public Records Act Requests
Attachment 4) Public Works Department Reports

CITY OF CARMEL-BY-THE-SEA
Monthly Report

Community Planning and Building Department
APRIL 2025 – DEPARTMENT ACTIVITY REPORT
I. PLANNING PERMIT APPLICATIONS:

In April 2025, 28 planning permit applications were received.

II. BUSINESS LICENSE APPLICATIONS:

In April 2025, 0 business license applications were received.

III. BUILDING PERMIT APPLICATIONS:

In April 2025, 53 building permit applications were received.

IV. CODE COMPLIANCE CASES:

In April 2025, 29 new code compliance cases were created.

V. TRANSIENT RENTAL COMPLIANCE CASES:

In April 2025, 1 new transient rental compliance case was created.

VI. ENCROACHMENT PERMIT APPLICATIONS:

In April 2025, 29 encroachment permit applications were received.

VII. TREE PERMIT APPLICATIONS:

In April 2025, 21 tree permit applications were received.

TO: Honorable Mayor and City Council Members

SUBMITTED BY: Shelby Gorman, Administrative Coordinator SUBMITTED ON: May 1, 2025
APPROVED BY: Anna Ginette, Director of Community Planning and Building Attachment 1
VIII. YEAR-TO-DATE TRENDS
Table 1 includes the following April 2025 totals:
• Planning Permit Applications
• Business License Applications
• Building Permit Applications
• Code Compliance Cases
• Transient Rental Cases
• Encroachment Permit Applications
• Tree Permit Applications
April 2025 totals are provided alongside April 2024 totals for comparison. Compared to the same time period in the year 2024, Table 1 denotes percentage changes in the year 2025.

Table 1
Permit Application Totals and YTD Percentage Changes

PLANNING BUSINESS

LICENSES BUILDING CODE COMPLIANCE

TRANSIENT
RENTAL

COMPLIANCE
ENCROACHMENTS
TREE

REMOVAL &

PRUNING
2024 YTD
Totals 126 26 207 61 11 79 125
2025 YTD
Totals 126 14 189 74 7 101 124
YTD %
Difference +0.00% - 46.15% -8.69% +21.31% -36.36% +27.85% -0.8% Attachment 1
Permit # Permit Type Permit Identifier Track Project Description Address/Location Date Received
Date
Approved
Status
25126 Design Study DS 25126 (Chroman) Streamlined Replacement of an existing retaining wall located on an extremely steep slope in close proximity to
the house. This project requests the replacement
wall under the active failure option and as such the
urgency for the new wall construction requests a
Streamline Design Study. The existing wall in an "I
Beam" style with RXR tie insets at a questionable
depth. The new concrete retaining wall utilizes pier
construction. This submittal includes a Letter of
Urgency from the Structural Engineer and all
Layout and Details Plans.

Mission 2 NW of 2nd Pending
Assignment
25125 Sign SI 25125 (Fuse) Exterior blade sign for business (see proposed signage package for further information)
NWC 8th & Mission Pending
Assignment
25124 Banners BA 25124 (PacRep -
Annie)
Installation of 5 double-sided banner poles for 51
days from Aug 1, 2025 - Sept 22, 2025 for the
Addams Family & Outdoor Forest Theater.

Ocean from Junipero to
Monte Verde
4/28/2025 4/29/2025 Approved
25123 Design Study DS 25123 (Landi) One Revision to approved landscape plan. See attached for list of revisions.

Camino Real 4 SE of Ocean 4/30/2025 Pending
Assignment
25122 Design Study DS 25122 (Lewis &
McClellan Trust)
One Minor Track 1 Design Study project for the
conversion of an existing attached garage to a
Junior Accessory Dwelling Unit, addition of 49 SF,
and associated bathroom, laundry, and interior
finish wood. New wood windows and doors,
match existing finish materials and colors.

San Carlos Street 3 SW of
Vista
4/28/2025 Pending
Assignment
25121 Design Review DR 25121 (Wells
Fargo Bank)
Paver stone installation SW Corner of Lincoln and
Ocean
Closed
25120 Historic
Evaluation
HE 25120 (Profeta) Historical building determination and structural water damage repairs
Junipero 2 NW of 6th 4/28/2025 In Review
25119 Design Review DR 25119 (PRG
Carmel LLC)
One Re-submitting full exterior plan after splitting plans for model room windows/ doors
NWC San Carlos & 4th Pending
Assignment
25118 Design Study DS 25118 (Bufkin) One Replace existing asphalt driveway that was deteriorating with pavers on exact footprint as the
driveway that was there when we bought our
home ten years ago. The prior driveway was a
hazard as we have had multiple people fall due to
the condition and slope.
25995 Junipero Ave 4/24/2025 Pending
Assignment
25117 Design Study DS 25117
(Paboojian)

1. Review site Coverage changes (Per City letter
dated Feb 28, 2025)

2. Review Lighting changes

4. Review Mechanical area reclassification

5. Review Landscape Plan changes
Scenic 3 SW of Ocean 4/28/2025 In Review
04/01/2025 - 04/30/2025
Planning Permit Report
Page: 1 of 3
25116 Historic
Evaluation
HE 25116 (ACMM
Carmel, LLC)
Historic Evaluation Torres 3 NE of 2nd 4/24/2025 In Review 25115 Appeal APP 25115
(Esperanza Carmel
Commercial - JB
Pastor Building)
Appeal approval of DR 23-140, LM 20-394, and UP
21-113, and finding that Project is categorically
exempt
Dolores 2 SE of 7th 4/23/2025 In Review
25114 Historic
Evaluation
HE 25114 (Berner) Historical Evaluation SWC San Carlos & Vista 4/23/2025 In Review 25113 Design Review DR 25113 (The
Corner Market)
One RENOVATION OF THE FORMER +/-4,952 S.F.

FORGE IN THE FOREST RESTAURANT INCLUDING

EXTERIOR UPPER PATIO AND LOWER

COURTYARD IMPROVEMENTS, LIMITED EXTERIOR

FACADE MODIFICATIONS, AND COMPREHENSIVE

INTERIOR DEMOLITION TO ACCOMMODATE THE
NEW CORNER MARKET. NO WORK TO OCCUR ON

THE SECOND FLOOR (O NO WORK TO OCCUR ON

THE SECOND FLOOR (OTHER EXISTING

COMMERCIAL TENANT / APARTMENT TO REMAIN
AS-IS). EXTERIOR IMPROVEMENTS INCLUDE NEW

UPPER PATIO GRADING AND PAVERS FOR

ACCESSIBILITY COMPLIANCE, NEW BUILT-IN AND

MOVEABLE SEATING, NEW RETAINING WALL,
SCREEN FENCE, AND PERGOLAS. INTERIOR

IMPROVEMENTS INCLUDE NEW UPPER AND

LOWER DINING AREAS, KITCHEN, SERVICE BAR,
DNNING ROOM 2, ACCESSIBLE BATHROOMS, AND
OTHER RESTAURANT SUPPORT AREAS. THE

RESTAURANT RENOVATION PROJECT INCLUDES

AN APPLICATION FOR UNREASONABLE HARDSHIP

EXEMPTION FOR ACCESSIBIITY UPGRADES
BEYOND 20% OF THE TOTAL CONSTRUCTION
COST.

SWC Junipero & 5th Pending
Assignment
25112 Design Review DR 25112 (ClarkFairley)One Install 3 inch storm drain from flat roof drain 40 feet along side of building just below (existing
conduit electrical pipe) and connect to existing
down spout pipe
San Carlos 3 NW of 7th Pending
Assignment
25111 Sign SI 25111 (Perfectly
Pressed)
Wood carved with white color and black font on
both sides
Carmel Plaza, Suite 119 4/24/2025 In Review
25110 Bench
Dedication
BD 25110
(Livingston)
Like for like replacement of existing eastern-most
bench near flagpole area
Devendorf Park 4/17/2025 4/21/2025 Approved
25109 Bench
Dedication
BD 25109 (Reimers) Like for like replacement of existing western-most bench near the flagpole area
Devendorf Park 4/17/2025 4/21/2025 Approved
25108 Design Study DS 25108
(Schneider)
Streamlined Rev to DS 24074 (Schneider) - Streamline design study for driveway gates to match grapestake fence
SW Corner of Mission and
12th Avenue
4/25/2025 In Review
Page: 2 of 3
25107 Design Study DS 25107
(Dougherty)
One INSTALL NATIVE PLANTING TO ENHANCE LOCAL

ECOSYSTEM AND AESTHETICS WHILE PROVIDING
SAFETY WITH REPAIR OF THE EXISTING PAVING.

INSTALL GAS LINE & TRENCH FOR FIREPIT.

INSTALL DRAINAGE SYSTEM. REPLACE FENCE &
GATE AND INSTALL ARBOR.

Vizcaino Ave & Mountain
View Ave
4/16/2025 In Review
25106 Historic
Evaluation
HE 25106 (Goodhue) Change large pane glass windows to accordion/ bifold windows
Mission 2 SW of Ocean Pending
Assignment
25105 Design Study DS 25105
(Montgomery)
One ASSOCIATED PERMITS: LD 23-314 & DS 21-227.

Revised hardscape installation. See attached email
thread from Evan Kort.
9th Avenue 2 NE of Lincoln
Street
Pending
Assignment
25104 Historic
Evaluation
HE 25104 (Gallacher) HISTORIC EVAL - INITIAL. Monte Verde St 5 SW of 5th Ave
4/9/2025 In Review
25103 Design Study DS 25103 (Del Mar
Carmel, LLC)
One Site Improvements to single family residence
including planting, paving, site walls, pool
renovation and replacement of driveway gate and
pedestrian gate. Replace garage doors and
windows, exterior finishes and adjacent gate.

Addition of ridge skylight in the garage and new
roof over attached pool equipment room. Propose
new construction of detached 408 s.f. ADU with
new paving, planters and gate for ADU access.

Scenic Road 4 SE 8th Avenue 4/9/2025 In Review
25102 Design Study DS 25102 (The
Perfect Getaway,
LLC)
One Installation of new stand by generator. Re-build
existing Carmel stone wall and new wood gate.

Monte Verde and 6th Ave 4/3/2025 In Review
25101 Sign SI 25101 (Viva
Carmel)
Installation of new outdoor sign SWC Dolores & 6th 4/23/2025 In Review 25100 Design Study DS 25100 (Civgin) Streamlined DS 25100 (Civgin) authorizes the approval of Design Study DS 25100 (Civgin) for a project to
replace (3)-
Doors and (9)-Windows "like for like" with no
structural changes and colors to match existing
located at
Carmelo St. 2-SE of 10th Ave. in the R-1 District
and, APN: 010275017000 as depicted in the plans
stamped
approved by Community Planning and Building
Department on 04/15/2025 unless modified by the
conditions of approval contained herein
Carmelo St. 2-SE of 10th Ave. 4/1/2025 4/15/2025 Approved 25099 Design Review DR 25099 (La Playa
Carmel Hotel, LLC)
Streamlined REPAIR/REPLACE DECORATIVE GUARD RAIL LIKE
FOR LIKE.

SW Corner of Camino Real &
8th
4/1/2025 In Review
Total Records: 28 5/1/2025
Page: 3 of 3
Permit # Date
Submitted
Date
Approved
Project Description Valuation Permit Type Property Location 250189 4/29/2025 1.REFURBISH AND EXISTING WOOD

BALCONY AND STAIRS WITH MATERIALS TO
MATCH EXISTING. NO INCREASE ON

COVERAGE AND DETAILS TO REMAIN THE
SAME. MATERIALS 2.REPLACE TWO EXISTING

ALUMINUM GLASS SLIDING DOORS WITH

NEW ALUMINUM GLASS SLIDING DOORS TO
MATCH EXISTING. 3.PAINT REFURBISH
WOOD BALCONY AND STAIRS. 4.REPLACE

ANY STRUCTURAL SUPPORT OR HARDWARE
AS NEEDED.
24,000 Building Torres 4 NE of 5th Ave.

Carmel-By-the-Sea, CA
93921
250188 4/29/2025 4/29/2025 Remove existing roof and install new standing seam metal roof in color "Pre-Weathered
Galvalume" and gutters to match. Roof
assembly to meet class "A" fire retardant
requirements.
70,000 Roofing NE Corner of Dolores &
2nd
250187 Revised landscape plan to reduce plants
quantity
0 BP Revision Monte Verde 3 NW of
11th Carmel-By-The-Sea
CA 93921
250186 4/28/2025 4/29/2025 Installation of seven foundation vents around existing residence. Vents to be 16"x6".
2,000 Building Monte Verde 2 NW of
11th
250185 4/28/2025 4/28/2025 Remove old electrical panel that is no longer in service.
1,900 Electrical SE Corner of Dolores &
8th
250184 4/28/2025 Repair/replace existing balcony on 7th Ave element and paint existing tower to match
existing. Installation of ADA push plate at
interior courtyard door.
115,286 Building NE Corner of Lincoln &
7th
Building Permit Report
04/01/2025 - 04/30/2025
Page: 1 of 6
250183 4/28/2025 4/29/2025 Remove old, existing tile at front entry, side walkway behind gate, side porch area, and
rear landing and steps. Replace with new tile.

No change in layout or quantity.
0 Exempt Work 8th 3 SE of Monte Verde
250182 4/25/2025 Remove existing courtyard pavers and install new pavers.
20,296 Building SW Corner of Lincoln &
Ocean
250181 4/25/2025 4/25/2025 REDUCT 13 REGISTERS 15,979 Mechanical SAN ANTONIO 2 SE OF 4TH
250180 4/25/2025 Tenant improvements to existing interior community services spaces.
65,000 Building SE Corner of Dolores &
8th
250179 4/25/2025 Remove existing comp shingles roof and install new 50-year CertainTeed shingles in color
"Weathered Wood".
20,000 Roofing Santa Rita 3 SW of 3rd
250178 4/25/2025 4/25/2025 Replace furnace in-kind, like-for-like. 9,458 Mechanical Pine Ridge 2 SE of Forest
250177 4/25/2025 4/25/2025 REDUCT 10 REGISTERS AND ONE RETURN 6,532 Mechanical Monte Verde 3 SW of 9th
250176 4/24/2025 Paint exterior house and trim, power wash roof and both patios. Interior wall paint, paint
kitchen cabinets, replace kitchen appliances,
replace kitchen cabinet hardware, replace
kitchen countertops and bathroom
countertops, removal wall paper in bathrooms
and paint, and remove cabinetry in kitchen
entryway, replace tile at entry.
7,000 Exempt Work 13th 2 NE of Mission
250175 4/24/2025 4/24/2025 Undergrounding of electrical service with PG&E.
20,000 Electrical Mission 3 NW of Santa
Lucia
250174 4/24/2025 Addition of a fenced-in driveway with tire tracks and bib to the southeast corner of the
lot. Construct supported area for level parking.

Construct drainage swale in the right of way
per approved encroachment permit PERM EN
23-242.
49,000 Building Camino Real 3 NW of
8th
250173 4/23/2025 Restoration and repair of building structure suffering water damage. Relocate interior walls
and add 75sf net for a primary bathroom and
dressing area.
550,000 Building NE Corner of Camino
Real & 12th
Page: 2 of 6
250172 4/23/2025 Construction of new detached single car garage in conjunction with BP 250157 for a
new SFR.
50,000 Building Santa Rita 5 SW of 3rd
250171 4/23/2025 Remove tile and decking to find total scope of work.
2,000 Demolition San Carlos 2 SW of 11th
250170 4/23/2025 Install backwater valve in back patio. 1,400 Plumbing Ocean 2 NE of Santa rita 250169 4/23/2025 4/23/2025 Re-roof Tar & gravel roof with another Tar & gravel roof, install new roof penetration
flashing/gravel stop metal with new copper.

CONDITION: Copper shall not be used in
water conveying features such as gutters or
downspouts.
51,594 Roofing San Antonio 2 NW 4th
250168 4/23/2025 4/24/2025 Addition of stone veneer to garage & kitchen bay window
9,200 Building Lopez 8 SE of 2nd
250167 4/21/2025 4/21/2025 Remove existing wood shake and install new DaVinci multi-width shake in color "Tahoe"
57,000 Roofing Carmelo 2 SW of Ocean
250166 4/17/2025 Structural repair to foundation under north wall of building that has settled.
200,000 Building Dolores 3 NW of 6th
250165 4/16/2025 Installation of 3" ABS pipe from roof drain to sidewalk/street. Approximately 38' in total
length.
5,000 Plumbing San Carlos 3 NW of 7th
250164 4/16/2025 4/16/2025 Remove existing cedar shakes and replace with new Brava Simulated Shake in color
"Weathered Wood". reuse existing copper
flashings. CONDITION: Copper is not an
authorized material for gutters or downspouts.
100,000 Building San Carlos 5 SW of 8th
Page: 3 of 6
250163 4/16/2025 4/16/2025 Replacement of exterior cedar wall shingles.

Damaged shingles to be replaced with the
same type and grade, medium #1 Wester Red
Cedar. Repair/replace any building wrap,
replace any facia related to shingle repair
locations if necessary. Existing shingles that do
not require replacement will be cleaned and
washed.
192,050 Building Palou 6 NW of 4th
250162 4/15/2025 Installation of residential roof mount grid-ties photovoltaic system (3.32kw). Installation of

9.7kWh/5kW battery energy storage system
43,898 Electrical Torres 5 SW of Mountain
View
250161 4/15/2025 4/15/2025 Installation of 26 lnft of cabinets, 276.5sf of hardwood flooring, 54sf of sheetrock. Reinstall
appliances and paint as necessary.
0 Exempt Work Casanova 2 SE of 8th
250160 4/14/2025 Main bathroom remodel 50,000 Building Carpenter 2 NW of 4th 250159 4/14/2025 4/17/2025 Remove & replace (e) cabinets, countertops, appliances & plumbing fixtures at kitchen and
bathrooms. Remove and replace tile and
enclosures at two showers.
65,000 Building SE Corner of Guadalupe
& 5th
250158 4/14/2025 4/14/2025 Replace broken section of water pipe with brass and copper fittings including a ball and
gate valve.
150 Plumbing Lobos 5 NE of 2nd
250157 4/11/2025 DEMOLISH EXISTING ONE STORY HOUSE
AND CARPORT. BUILD NEW HOUSE WITH

TWO STORY PORTION AT REAR INCLUDING
SECOND STORY DECK.
700,000 Building Santa Rita 5 SW of 3rd
250156 4/11/2025 4/11/2025 Re-roof: Remove the existing shake roofing materials and replace with Class A,
CertainTeed brand roofing materials. Color:

Autumn Blend.

CONDITION: NO COPPER GUTTERS ARE
ALLOWED TO BE INSTALLED.
105,920 Roofing Camino Real 2 SE of 4th
Page: 4 of 6
250155 Re-roof old comp roof with new Owens
Corning Duration Shingle & Gray PVC
Membrane
107,558 Roofing SW Corner Lincoln Street
& 6th Street
250154 4/10/2025 4/10/2025 Re-roof: Remove the existing shake roofing materials and replace with Class A, CeDUR,
synthetic shake roofing materials in color
"Walden".
99,960 Roofing NE Corner of Monte
Verde & Santa Lucia
250153 4/10/2025 4/10/2025 Remove existing wood shake roof and replace with new Sheffield .040 aluminum stand seam
roof in color Bronze.
118,740 Roofing Santa Lucia 2 NE of
Scenic
250152 4/9/2025 4/9/2025 Removal flat roof covering to determine extent of water damage, minor dry rot repair and
flashing installation.
3,800 Demolition Dolores 2 NW of 6th
250151 4/9/2025 Install new gas line and quick disconnects. 2,700 Plumbing SW Corner of Mountain View & Vizcaino
250150 4/9/2025 4/21/2025 Add (2) Skylights in Roof over Living Room. 8,000 Building Lincoln 3 SW of 12th 250149 4/8/2025 4/8/2025 Install new 200 amp service on side of house. 5,500 Electrical Lincoln 2 SE of 12th 250148 4/8/2025 4/8/2025 Removal of existing cabinets and countertops, existing hardwood floor, tiling, and old
appliances. Installation of new hardwood floor,
new cabinets and bathroom vanities and new
countertops.
0 Exempt Work Lincoln 5 NE of 13th
250147 4/7/2025 4/7/2025 Remove and replace entire fence around house. Replace with 4' fence around entire
fence line. Fence pickets will be Redwood.

Fence stakes to be spaced 2 1/2" apart.
0 Exempt Work SE Corner of Flanders &
Acacia
250146 4/4/2025 4/8/2025 Front door of "Viva Carmel" to be painted Thai Teal; current color is Red.
0 Exempt Work NW Corner of Ocean &
Dolores / SW Corner of
6th & Dolores
250145 4/7/2025 4/23/2025 Installation of new energy storage system. 1,500 Electrical San Carlos 5 NE of Santa Lucia
Page: 5 of 6
250144 4/4/2025 4/4/2025 Remove existing wood shingle roof and install new 50 year Presidential TL composition
shingle in color "Aged Bark".

CONDITION: Copper gutters are not
authorized to be installed.
52,244 Building NW Corner of Monte
Verde & 4th
250143 4/4/2025 (2) tesla PW3 11.5kW/ 26.4 Kwh, New 200A Back Up Switch
38,690 Electrical SE Corner of San
Antonio and 9th
250142 4/2/2025 4/2/2025 Replace existing gas water heater with new gas water heater.
3,000 Plumbing NE Corner of Vizcaino
and Flanders
250141 4/2/2025 4/2/2025 Tear off existing shake roof and replace with new wood shake roof, class "A" system.

CONDITION: Copper gutters are not
authorized to be installed.
72,000 Roofing Dolores 3 SW of 13th
250140 4/1/2025 New (2) ESS 11.5 kW/ 26.4 kWh, (N) 200A Gateway
40,290 Electrical Casanova 5 SE of 12th
250139 3/31/2025 4/1/2025 Remove composition shingles, install CertainTeed Landmark TL shingles in color
"Country Gray".
12,000 Roofing Camino Real 2 NE of 9th
250138 3/31/2025 Replace existing rotted facia boards around the perimeter of building #4 with new fascia
boards. Replace the existing overhang of roof
material with new Bel Air concrete roof tile to
match previously replaced sections.
70,000 Roofing Carmel Plaza, Building
#4
250137 4/1/2025 3-Doors and 9-Windows to be replaced "like for like"
18,000 Building Carmelo St. 2-SE of 10th
Ave.

Total Records: 53 5/1/2025
Page: 6 of 6
Case # Case Date Status Location Problem Description Date Received
Date Closed
25102 4/30/2025 Open 5th 2 SE of Dolores Sewage leaking into foot traffic area in driveway (facing Dolores Street) between the
Post Office entrance and "Ami Carmel"
business.
4/28/2025
25101 4/28/2025 Open 5th 2 SE of Dolores Sewage leaking into foot traffic area in driveway (facing Dolores Street) between the
Post Office entrance and "Ami Carmel"
business.
4/28/2025
25100 4/25/2025 Open Lincoln 4 SE of 12th Building deck without a permit. 4/21/2025 25099 4/25/2025 Open NWC of Santa Rita &
Ocean
Unpermitted installation of flagstones in the
public right-of-way.
4/21/2025
25098 4/21/2025 Open SW Corner of Lincoln
& Ocean
Removal of stone pavers in courtyard without
a permit.
4/21/2025
25097 4/18/2025 Open 8th 3 SE of Monte
Verde
Removing site coverage without a permit. 4/18/2025
25096 4/10/2025 Closed Mission 4 NE of Santa
Lucia
Possible unpermitted construction 4/10/2025 4/10/2025
25095 4/16/2025 Open Lobos 5 NW of 2nd Driveway paving: possibly beyond plans approved by Planning Division.
4/10/2025
25094 4/9/2025 Closed Forest 3 SW of 7th Transient Rental 4/9/2025 4/15/2025 25093 4/9/2025 Closed 8th SE of Lincoln Placing handbills on vehicles 4/9/2025 4/9/2025 25092 4/14/2025 Open San Carlos 2 SW of
11th
Issued a Stop Work Order for significant
structural remodel construction/demolition at
SW corner of house/garage/deck that would
require Building & Planning Dpt. approvals
and permits. Instructed to obtain proper
building permits and planning authorization
prior to recommencing work. Will need a plan
that accurately captures all existing &
proposed work.
4/14/2025
25091 4/14/2025 Closed VOID - duplicate of Case 25092 4/14/2025 4/14/2025 25090 4/7/2025 Closed 7th NE of Dolores Trash in sidewalk 4/7/2025 4/7/2025 Code Compliance Report
04/01/2025 - 04/30/2025
Page: 1 of 2
25089 4/10/2025 Open NW Corner of Lincoln
& 7th
Odor coming from drainage spout on the
backside (Monte Verde Street side) of the
building.
4/8/2025
25088 4/9/2025 Open Casanova 5 NE of
Ocean
Possible rodent infestation 4/9/2025
25087 4/9/2025 Closed San Carlos 2 SW of 7th Loud music that can be heard from the sidewalk.
4/9/2025 4/9/2025
25086 4/4/2025 Open SW corner of Camino
Real and 9th
Prohibited groundcover in public right-of-way 4/4/2025
25085 4/4/2025 Open Camino Real 2 SW of
9th
Prohibited groundcover in public right-of-way 4/4/2025
25084 4/4/2025 Open Camino Real 3 SW of
9th
Prohibited groundcover in public right-of-way 4/4/2025
25083 4/4/2025 Open Camino Real 3 NW of
10th
Prohibited groundcover in public right-of-way 3/31/2025 25082 4/4/2025 Open Camino Real 2 NW of
10th
Prohibited groundcover in public right-of-way 3/31/2025 25081 4/3/2025 Closed Camino Real 2 NE of
9th
Portable toilet not screened from view 4/3/2025 4/4/2025 25080 4/2/2025 Closed Ocean SE of Casanova Water runoff from sidewalk cleaning 4/2/2025 4/3/2025 25077 4/9/2025 Closed NE Corner of San
Carlos & 8th
Possible window installation without permits. 3/3/2025
25076 4/9/2025 Open Lobos 5 NE of 2nd Construction without a permit 4/8/2025 25075 4/4/2025 Open Camino Real 4 NW of
10th
Prohibited groundcover in public right-of-way 4/4/2025
25072 4/8/2025 Closed Monte Verde SW of
Ocean
Parking space blocked for photography 3/20/2025 3/20/2025 25070 4/5/2025 Closed Santa Rita 2 SE of 5th Potential rodent harborage from vegetation 4/4/2025 4/14/2025 25069 4/5/2025 Closed Mission 3 NE of 8th Potentially unpermitted tree work on private property.
3/21/2025 4/5/2025
25068 4/4/2025 Closed Dolores 4 SE of 2nd Potentially excessive noise from construction activities.
4/4/2025 4/9/2025
Total Records: 30 29 (one voided) 5/1/2025
Page: 2 of 2
Page: 1 of 1
Transient Rental Report

01/01/2025 - 04/30/2025
Case # Street Status Date Received Last Status Date Date Closed 25094 Forest Closed 4/9/2025 4/15/2025 4/15/2025
25067 Junipero Closed 3/28/2025 4/9/2025 4/9/2025
25065 Torres STR verified 3/26/2025 4/25/2025
25063 Torres Closed 3/24/2025 4/7/2025 4/7/2025
25016 Casanova Closed 1/21/2025 3/3/2025 3/3/2025
25014 Lobos Closed 1/16/2025 2/17/2025 2/17/2025
25006 San Antonio Closed 1/6/2025 4/11/2025 4/11/2025
Total Records: 7 5/7/2025
Permit # Permit Type Date
Submitted
Project Description Property Location Date Issued Status 250101 Driveway 4/30/2025 Remove existing driveway/parking lot area and repave to repair.

NE Corner of Dolores & 8th In Review
250100 Temp Ench 4/30/2025 PG&E to trench and and backfill. Install new padmount transformer, replace poles, extend
overhead primary, replace overhead service
and install new underground service.

NE Corner of Torres & 4th In Review
250099 Temp Ench 4/30/2025 Install scaffolding in front of Heid's Shoes & Tommy Bahama to change upstairs windows.

Install scaffolding to match on the 6th Ave
side. Install tile mural, stucco patch & paint.

Ocean 2 NW of Mission 5/1/2025 Issued
250098 Temp Ench 4/30/2025 PG&E to trench a 5'x5' bellhole and abandon gas service. PM# 35624488
Carmelo 2 NW of 12th 4/30/2025 Issued
250097 Temp Ench 4/29/2025 PG&E to extend overhead primary, replace overhead service, replace overhead
transformer, install overhead transformer,
replace poles, and install overhead service.

Mission 3 NE of 8th 4/30/2025 Issued
250096 Temp Ench 4/29/2025 Applicant to trench, backfill and install electric substructures. PG&E to install underground
service. PM# 35597886
Scenic 3 NE of 13th 4/29/2025 Issued
250095 Temp Ench 4/29/2025 Authorizing encroaching installation for previously approved asphalt driveway
installation.

Santa Rita 2 NW of 4th 4/29/2025 Issued
250094 Temp Ench 4/28/2025 Replace sewer lateral using pipe bursting. Lopez 8 NE of 4th 4/28/2025 Issued 250093 Temp Ench 4/25/2025 Dig up sewer line at main cap SDR17 line off.

Trench from cut off point down driveway to
JADU location and plumb new sewer line.

Install 2 way clean-out and check valve in G5
boxes and G5 drain box. Line to be 4" get
inspected, Backfill asphalt road.

Guadalupe 3 NW of 7th
250092 Driveway 4/25/2025 Remove and replace asphalt driveway approach, 14' wide and 8' deep.

NW Corner of Santa Rita &
3rd
4/30/2025 Issued
Encroachment Permit Report
04/01/2025 - 04/30/2025
Page: 1 of 3
250091 Temp Ench 4/24/2025 PG&E to trench and backfill a 4'x4' bellhole and a 31' trench in franchise. PG&E to install
new gas service. PM# 35454318.

Dolores 3 NW of 13th 4/28/2025 In Review
250090 Temp Ench 4/24/2025 NEED TO USE MAN LIFT IN THE STREET MONTE VERDE AND 5TH 250089 Driveway 4/23/2025 Remove existing asphalt and railroad tie curb.

Install new timber or railroad tie curb to
match existing, new asphalt approach to
match width of existing drivway.
8th 3 SE of Monte Verde 5/1/2025 Issued
250088 Temp Ench 4/23/2025 Placement of debris dumpster in street parking area in front of project. Partial
closure of sidewalk to accommodate for
concrete pour.

San Carlos 2 NW of 8th 4/24/2025 Issued
250087 Temp Ench 4/16/2025 PG&E to trench and backfill a 5'x5' bellhole to abandon existing gas service. PM# 35624484
Santa Fe 3 NW of 6th 4/16/2025 Issued
250086 Temp Ench 4/16/2025 PG&E to trench and backfill a 5'x5' bellhole to abandon existing gas service. PM# 35624719
Carmelo 4 SE of 4th 4/16/2025 Issued
250085 Temp Ench 4/11/2025 Placement of a dumpster in parking strip. Santa Fe 6 SW of Ocean 4/14/2025 Issued 250084 Temp Ench 4/11/2025 R&R 25' OF SEWER LINE 11' DEEP IN THE STREET
GUADAUPE 3 SW OF 2ND 4/14/2025 Closed
250083 Temp Ench 4/10/2025 4'x3' & 7'x10' asphalt patch for CalAm job #0888.

Carmelo 2 NW of 12th 4/10/2025 Issued
250082 Temp Ench 4/10/2025 Overlash approx. 1439 ft., access 27 existing poles. & 3 power supply cabinets. Revision
for permit 250022
Various throughout City In Review
250081 Temp Ench 4/9/2025 Remove and replace cristi box at the sidewalk and tie in to water. Repair the concrete at the
garage door facing the sidewalk.

Mission 3 NE of 8th 4/10/2025 Issued
250080 Temp Ench 4/8/2025 PG&E to extend overhead primary, replace poles, install overhead transformers, remove
overhead secondary, and replace overhead
service. PM# 35611765
Santa Fe 4 NE of 8th In Review
250079 Temp Ench 4/7/2025 Moving in furniture to home: beds, sofas, chairs, rugs
Scenic 1 NE of 10th 4/9/2025 In Review
250078 Temp Ench 4/7/2025 6'x20' asphalt restoration for CalAm Job # 1542.

San Antonio 4 SE of 9th 4/9/2025 Closed
Page: 2 of 3
250077 Temp Ench 4/3/2025 Emergency repair for broken sewer line.

Replace sewer lateral from house to City
main.

Scenic 3 SW of Ocean 4/9/2025 Issued
250076 Temp Ench 4/3/2025 Replace sewer lateral using pipe bursting. Mission 5 NW of Santa Lucia 4/9/2025 Issued 250075 Driveway 4/2/2025 Addition of fenced-in driveway with tire tracks and bib to southeast corner of lot. Construct
drainage swale in city right-of-way per
approved PERM EN 23-242.

Camino Real 3 NW of 8th In Review
250074 Temp Ench 4/1/2025 Replace sewer lateral using pipe bursting. Lincoln 3 NE of 13th 4/1/2025 Issued 250073 Temp Ench 4/1/2025 Applicant to trench, backfill, and install electric substructures. PG&E to trench and
backfill for box replacements. PG&E to
replace poles, transformers, secondary &
service. Tree trimming and road closure
required. PM# 35457296
SE Corner of San Carlos & 1st 4/15/2025 In Review
Total Records: 29 5/1/2025
Page: 3 of 3
Permit # Permit Date Permit Type Location of Property Description Status Approved Date
25104 4/1/2025 2. Tree Removal/Pruning Lobos 4 SW of 3rd One (1) tall pine Approved 4/1/2025 25105 4/1/2025 2. Tree Removal/Pruning Carpenter 3 NW of 4th PRUNING: 3 Oaks, 2 over garage, 1 over house
Approved 4/2/2025
25106 4/1/2025 2. Tree Removal/Pruning NW Corner of Lincoln and 9th REMOVAL: 1- 24 inch DBH Acacia Tree
Approved 4/11/2025
25107 4/2/2025 2. Tree Removal/Pruning SW Corner of Dolores & 9th See attached In Review 25108 4/7/2025 2. Tree Removal/Pruning Junipero 2 SE of 5th REMOVAL: 1 Monterey pine tree 32" DBH
Approved
25109 4/7/2025 2. Tree Removal/Pruning Camino Real 2 NE of 11th Need to remove dead oak tree on property
In Review
25110 4/7/2025 1. Tree Evaluation Lopez 6 NE of 4th EVALUATION: 1 Oak In Review 25111 4/7/2025 2. Tree Removal/Pruning San Carlos 4 NE of 2nd Pine, a little thicker at base than a telephone pole + twice
as tall. It's near a
telephone/power pole
between two driveways. It is
dead, thin w/not many
branches only on top.

Approved 4/8/2025
25112 4/8/2025 2. Tree Removal/Pruning Lincoln 4 NE of Santa Lucia Remove one tree and evaluate the other for
removal
Approved 4/8/2025
25113 4/8/2025 2. Tree Removal/Pruning San Carlos 3 SW of 9th Pine Tree Approved 4/11/2025 25114 4/8/2025 2. Tree Removal/Pruning Carpenter 2 SE of 2nd - Front of lot, small these South West
corner
Removal of 2 dead live oak In Review
25115 4/9/2025 2. Tree Removal/Pruning 25955 Junipero Ave. 1 (one) approximately 100' Monterey pine on private
property
Approved 4/11/2025
25116 4/10/2025 2. Tree Removal/Pruning Mission 2 NW of Santa LuciaSouth side of property against home
Monterey pine growing into
home and roof, with leaning
and weak spot
Approved 4/10/2025
25117 4/11/2025 2. Tree Removal/Pruning Santa Rita 4 SE of 4th 1 Oak Tree 9" at BH In Review 25118 4/11/2025 2. Tree Removal/Pruning Monte Verde 4 NE of 3rd Inspection for tree going over house
In Review
Tree Permit Report
04/01/2025 - 04/30/2025
Page: 1 of 2
25119 4/23/2025 3. Tree with Construction Mission 3 NE of 10th Removal of dead tree located in deck area of house being
built
Approved 4/24/2025
25120 4/23/2025 2. Tree Removal/Pruning SE Corner 10th and Torres Nai - Remove Monterey Pines at SE Corner 10th and Torres
In Review
25121 4/24/2025 2. Tree Removal/Pruning Casanova 3SW of 10th Ave Tree evaluation for removal Approved 4/24/2025 25122 4/28/2025 Building Front side Tree removal In Review 25123 4/28/2025 2. Tree Removal/Pruning Junipero 2 SE of 5th REMOVAL: 1 Monterey pine tree 32" DBH
Approved 4/28/2025
25124 4/28/2025 1. Tree Evaluation SW Corner of Guadalupe and Third Carmel CA
Get Home Insurance NonRenewal RescindedIn Review
Total Records: 21 5/1/2025
Page: 2 of 2
*The performance goal for Code-3 (life threatening emergency-lights & siren) ambulance calls with a response time of 5 minutes or less from dispatch to arrival is 95%.

CITY OF CARMEL-BY-THE-SEA
Monthly Report
Public Safety
April 2025

AMBULANCE REPORT
Summary of Carmel Fire Ambulance April Calls for Service

AMBULANCE PERFORMANCE MEASURE
The performance goal for Code-3 (life threatening emergency-lights & siren) ambulance calls with a response time of 5 minutes or less from dispatch to arrival is 95%. For the month of April 2025, the ambulance was able to meet the performance measure. The response time was 97% with (1) code-3 call over 5 minutes.
36 Calls for service in CBTS Average response time: 3:10 min. 29 Code 3 medical calls for service –One calls over 5:00 min. 4/06/25; Casanova & 8th (8:00 min response); Ambulance responding from Monterey, delay due to distance.

MONTEREY FIRE REPORT
Summary of Monterey Fire April Calls for Service

FIRE PERFORMANCE MEASURE
The performance goal for Code-3 (life threatening emergency-lights & siren) fire calls with a response time of 5 minutes or less from dispatch to arrival is 95%. For the month of April 2025, the fire department was able to meet the performance measure. The response time was 96% with (2) code-3 calls over 5 minutes.
58 total calls for service in CBTS- Average response time: 3:34 min. 47 total Code-3 calls – Two with a response of over 5:00 min. 4/03/25; (5:49 min response); Santa Lucia- (Delay due to distance to call and time of day) 4/30/25; (8:47 min response); Dolores & 8th; Carmel Engine occupied on a call, response was from a Monterey Engine (Station 11)
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Paul Tomasi, Director of Public Safety
APPROVED BY: Chip Rerig, City Administrator
Attachment 2
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
Cooking fire, confined to container 4/5/2025 10:04 AM 250405-MNT02623 0:02:30 JUNIPERO AVE 6TH AVE 3 Outside rubbish, trash or waste fire 4/13/2025 12:16 AM 250413-MNT02828 0:03:31 SAN CARLOS ST 7TH AVE 3 2 0:03:01
Medical assist, assist EMS crew 4/7/2025 12:12 PM 250407-MNT02683 0:02:00 DOLORES ST 7TH AVE 3 Medical assist, assist EMS crew 4/30/2025 4:18 PM 250430-MNT03272 0:02:20 DOLORES ST OCEAN AVE 3 EMS call, excluding vehicle accident with injury 4/2/2025 12:42 PM 250402-MNT02560 0:03:22 CARMELO ST SE OCEAN 3 EMS call, excluding vehicle accident with injury 4/5/2025 2:50 PM 250405-MNT02625 0:01:28 6TH AVE MISSION ST 2 EMS call, excluding vehicle accident with injury 4/5/2025 11:10 PM 250405-MNT02637 0:03:04 N CASANOVA ST PALOU AVE 3 EMS call, excluding vehicle accident with injury 4/6/2025 1:08 PM 250406-MNT02653 0:03:00 OCEAN AVE LINCOLN ST 3 EMS call, excluding vehicle accident with injury 4/6/2025 2:35 PM 250406-MNT02657 0:01:00 CASANOVA ST 8TH AVE 3 EMS call, excluding vehicle accident with injury 4/8/2025 5:03 PM 250408-MNT02717 0:03:08 4TH AVE SAN CARLOS ST 3 EMS call, excluding vehicle accident with injury 4/10/2025 7:01 PM 250410-MNT02781 0:04:01 CARMELO ST 13TH AVE 3 EMS call, excluding vehicle accident with injury 4/15/2025 3:25 PM 250415-MNT02896 0:03:17 LINCOLN ST 5TH AVE 3 EMS call, excluding vehicle accident with injury 4/16/2025 11:40 PM 250416-MNT02933 0:03:14 MISSION ST 4TH AVE 3 EMS call, excluding vehicle accident with injury 4/17/2025 3:47 PM 250417-MNT02950 0:02:58 SAN CARLOS ST 12TH AVE 3 EMS call, excluding vehicle accident with injury 4/18/2025 4:04 PM 250418-MNT02973 0:02:37 DOLORES ST 7TH AVE 3 EMS call, excluding vehicle accident with injury 4/18/2025 5:09 PM 250418-MNT02977 0:03:34 LINCOLN ST 7TH AVE 3 EMS call, excluding vehicle accident with injury 4/24/2025 3:34 PM 250424-MNT03136 0:02:26 LINCOLN ST 5TH AVE 3 EMS call, excluding vehicle accident with injury 4/25/2025 10:51 AM 250425-MNT03150 0:02:58 LINCOLN ST 5TH AVE 3 EMS call, excluding vehicle accident with injury 4/26/2025 2:33 PM 250426-MNT03180 0:02:53 3037 LASUEN DR 3 EMS call, excluding vehicle accident with injury 4/26/2025 7:46 PM 250426-MNT03187 0:02:17 MONTE VERDE ST 4TH AVE 3 EMS call, excluding vehicle accident with injury 4/26/2025 7:46 PM 250426-MNT03190 0:02:17 MONTE VERDE ST 4TH AVE 3 EMS call, excluding vehicle accident with injury 4/26/2025 9:00 PM 250426-MNT03192 0:02:47 OCEAN AVE MONTE VERDE ST 3 EMS call, excluding vehicle accident with injury 4/27/2025 5:52 PM 250427-MNT03213 0:01:42 DOLORES ST 5TH AVE 3 EMS call, excluding vehicle accident with injury 4/27/2025 8:12 PM 250427-MNT03215 0:03:20 OCEAN AVE 4 EAST OF MONTE VERDE 3 EMS call, excluding vehicle accident with injury 4/28/2025 6:38 PM 250428-MNT03239 0:03:57 MISSION ST SANTA LUCIA AVE 3 EMS call, excluding vehicle accident with injury 4/29/2025 10:41 PM 250429-MNT03258 0:04:24 N CASANOVA ST 2ND AVE 3 24 0:02:50

RESPONSE SUMMARY REPORT BY INCIDENT TYPE
27060 CARMEL-BY-THE-SEA
Alarm Date From: 04/01/2025 To: 04/30/2025
100 Series (Fires)
300-321 Series (EMS)
25 04 Carmel Fire Activity Report.xlsx 1
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
100 Series (Fires)
Gasoline or other flammable liquid spill 4/4/2025 7:43 AM 250404-MNT02597 0:03:05 MISSION ST 4TH AVE 3 Gas leak (natural gas or LPG) 4/2/2025 9:19 PM 250402-MNT02569 0:02:53 OCEAN AVE SAN CARLOS ST 3 Gas leak (natural gas or LPG) 4/8/2025 1:44 PM 250408-MNT02714 0:02:59 SAN CARLOS ST 5TH AVE 3 Gas leak (natural gas or LPG) 4/28/2025 10:24 AM 250428-MNT03229 0:04:21 SANTA RITA ST 1ST AVE 3 Power line down 4/6/2025 10:37 AM 250406-MNT02650 0:04:55 MISSION ST 12TH AVE 3 Power line down 4/9/2025 11:16 AM 250409-MNT02735 0:03:38 SANTA LUCIA BAY VIEW 3 Biological hazard, confirmed or suspected 4/23/2025 3:42 PM 250423-MNT03104 0:00:22 OCEAN AVE LINCOLN ST 2 7 0:03:10
Person in distress, other 4/25/2025 7:52 PM 250425-MNT03159 0:05:45 JUNIPERO AVE VISTA AVE 2 Water or steam leak 4/12/2025 11:27 AM 250412-MNT02814 0:02:52 CASANOVA ST CASANOVA 3 SE 9TH AVE 2 Police matter 4/19/2025 1:07 PM 250419-MNT03000 0:02:55 OCEAN AVE MONTE VERDE ST 3 Police matter 4/24/2025 2:42 PM 250424-MNT03133 0:04:47 SAN CARLOS ST 11TH AVE 2 Public service 4/16/2025 7:22 AM 250416-MNT02908 0:03:10 MONTE VERDE ST 5TH AVE 3 Assist invalid 4/9/2025 7:22 PM 250409-MNT02751 0:01:13 ACACIA WAY FLANDERS WAY 2 Assist invalid 4/16/2025 8:15 AM 250416-MNT02910 0:04:54 CARMELO ST 11TH AVE 2 No incident found on arrival at dispatch address 4/4/2025 1:09 PM 250404-MNT02603 0:03:09 SCENIC RD 8TH AVE 3 No incident found on arrival at dispatch address 4/12/2025 11:20 AM 250412-MNT02813 0:03:50 LINCOLN ST 7TH AVE 2 No incident found on arrival at dispatch address 4/20/2025 9:09 PM 250420-MNT03040 0:04:53 SANTA FE ST 5TH AVE 3 Steam, vapor, fog or dust thought to be smoke 4/7/2025 6:33 PM 250407-MNT02697 0:03:38 MONTE VERDE ST 8TH AVE 3 EMS call, party transported by non-fire agency 4/20/2025 5:18 PM 250420-MNT03035 0:04:26 OCEAN AVE SCENIC RD 3 12 0:03:48
Smoke detector activation due to malfunction 4/29/2025 10:46 PM 250429-MNT03259 0:08:17 JUNIPERO AVE 8TH AVE 2 Alarm system sounded due to malfunction 4/1/2025 2:11 PM 250401-MNT02551 0:03:00 LINCOLN ST OCEAN AVE 3 Alarm system sounded due to malfunction 4/18/2025 11:30 PM 250418-MNT02987 0:03:53 4TH AVE JUNIPERO AVE 3 Alarm system sounded due to malfunction 4/30/2025 7:55 AM 250430-MNT03263 0:04:06 10TH AVE CASANOVA ST 3 Alarm system sounded due to malfunction 4/30/2025 11:20 AM 250430-MNT03267 0:03:28 7TH AVE SAN CARLOS ST 3 Alarm system sounded due to malfunction 4/30/2025 11:21 AM 250430-MNT03268 0:08:47 DOLORES ST 8TH AVE 3 Smoke detector activation, no fire - unintentional 4/25/2025 10:52 PM 250425-MNT03162 0:03:14 LINCOLN ST 7TH AVE 3 Detector activation, no fire - unintentional 4/12/2025 2:30 PM 250412-MNT02817 0:09:33 2836 SANTA LUCIA AVE 2 Alarm system activation, no fire - unintentional 4/7/2025 10:19 AM 250407-MNT02681 0:04:00 OCEAN AVE SAN ANTONIO ST 3 Alarm system activation, no fire - unintentional 4/13/2025 3:09 PM 250413-MNT02839 0:04:55 LINCOLN ST 7TH AVE 2 Medical Alarm Device Activation - unintentional 4/9/2025 10:18 AM 250409-MNT02733 0:03:38 5016 MONTEREY ST 3 Medical Alarm Device Activation - unintentional 4/21/2025 11:29 AM 250421-MNT03047 0:03:19 TORRES ST 9TH AVE 3 Carbon monoxide detector activation, no CO 4/3/2025 12:01 AM 250403-MNT02572 0:05:49 2836 SANTA LUCIA ST 3 13 0:05:05
400 Series (Hazardous Material)
500 & 600 Series (Service Calls)
700 Series (False Alarms)
25 04 Carmel Fire Activity Report.xlsx 2
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
100 Series (Fires)
Code 2 Calls 11
Code 3 Calls 47
58 96%
Over 5 Minute Response Times Cause of Delay: Code 3 Responses Total # of Incidents
% Under 5 Minute Response Time
250430-MNT03268 ME11 responded from St 11, delay due to distance 250403-MNT02572 E15 delay due to distance
25 04 Carmel Fire Activity Report.xlsx 3
Type of Call Number Average Response Time
Fire 2 3:01
EMS 24 2:50
Rescue 0 0:00
Hazardous Condition 7 3:10
Service Calls 12 3:48
Severe Weather 0 0:00
False Call 13 5:05
Total Responses 58 3:34
Total Code 3 Calls: 47
Response Times for Code 3
Calls ≤ 5 minutes: 96%

CARMEL-BY-THE-SEA
APRIL 2025
Response Summary Report by Incident Type
Fire
4%
EMS
41%
Rescue
Hazardous Condition 0%
12%
Service Calls
21%
Severe
Weather
0%
False Call
22%
Fire
EMS
Rescue
Hazardous Condition
Service Calls
Severe Weather
False Call
S:\600-Public-Safety\601-Fire-Safety-Admin\601-05-Fire-Services-OtherAgencies\Carmel\Carmel Monthly Response Report\25 04 Carmel Fire Response Summary.xlsx 5/13/2025 Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
100 Series (Fires)
Fire, other 04/05/2025 10:05 AM 250406-CFA00390 00:02:00 6TH AVE JUNIPERO ST 3 Building fire 04/07/2025 06:34 PM 250407-CFA00403 00:03:40 MONTE VERDE ST 8TH AVE 3 2 0:02:50
300-321 Series (EMS)
EMS call, excluding vehicle accident with injury 04/02/2025 12:42 PM 250402-CFA00372 00:03:00 CARMELO ST 3 NE OCEAN AVE 3 EMS call, excluding vehicle accident with injury 04/05/2025 11:14 PM 250406-CFA00395 00:03:00 N CASANOVA ST 3 NE PALOU AVE 3 EMS call, excluding vehicle accident with injury 04/06/2025 01:08 PM 250406-CFA00399 00:03:00 OCEAN AVE LINCOLN ST 3 EMS call, excluding vehicle accident with injury 04/06/2025 02:37 PM 250406-CFA00400 00:08:00 CASANOVA ST 8TH AVE 3 EMS call, excluding vehicle accident with injury 04/08/2025 05:05 PM 250408-CFA00406 00:02:48 4TH AVE SAN CARLOS ST 2 EMS call, excluding vehicle accident with injury 04/09/2025 10:19 AM 250409-CFA00411 00:03:54 5016 MONTEREY ST 3 EMS call, excluding vehicle accident with injury 04/09/2025 03:38 PM 250408-CFA00414 00:03:00 DOLORES ST 5TH AVE 3 EMS call, excluding vehicle accident with injury 04/10/2025 07:01 PM 250410-CFA00419 00:03:54 CARMELO ST 13TH AVE 3 EMS call, excluding vehicle accident with injury 04/10/2025 09:22 PM 250410-CFA00420 00:00:23 OCEAN AVE JUNIPERO AVE 2 EMS call, excluding vehicle accident with injury 04/12/2025 11:21 AM 250412-CFA00426 00:02:47 LINCOLN ST 7TH AVE 2 EMS call, excluding vehicle accident with injury 04/15/2025 03:26 PM 250415-CFA00435 00:02:44 LINCOLN ST 5TH AVE 3 EMS call, excluding vehicle accident with injury 04/16/2025 11:41 PM 250417-CFA00454 00:04:03 4TH AVE MISSION ST 3 EMS call, excluding vehicle accident with injury 04/17/2025 03:48 PM 250417-CFA00441 00:02:52 SAN CARLOS ST 12TH AVE 3 EMS call, excluding vehicle accident with injury 04/18/2025 04:05 PM 250418-CFA00444 00:04:10 DOLORES ST 7TH AVE 3 EMS call, excluding vehicle accident with injury 04/18/2025 05:09 PM 250418-CFA00445 00:04:44 LINCOLN ST 7TH AVE 3 EMS call, excluding vehicle accident with injury 04/19/2025 01:08 PM 250419-CFA00448 00:02:29 OCEAN AVE MONTE VERDE ST 2 EMS call, excluding vehicle accident with injury 04/20/2025 05:18 PM 250420-CFA00453 00:03:02 OCEAN AVE SCENIC RD 3 EMS call, excluding vehicle accident with injury 04/25/2025 10:52 AM 250425-CFA00465 00:03:17 LINCOLN ST 5TH AVE 3 EMS call, excluding vehicle accident with injury 04/26/2025 02:34 PM 250426-CFA00472 00:03:16 3037 LASUEN DR 3 EMS call, excluding vehicle accident with injury 04/26/2025 07:47 PM 250426-CFA00473 00:02:56 MONTE VERDE ST 4TH AVE 3 EMS call, excluding vehicle accident with injury 04/27/2025 08:13 PM 250427-CFA00477 00:01:56 OCEAN AVE MONTE VERDE ST 3 EMS call, excluding vehicle accident with injury 04/30/2025 07:56 AM 250430-CFA00491 00:04:08 10TH AVE CASANOVA ST 3 EMS call, excluding vehicle accident with injury 04/30/2025 04:18 PM 250430-CFA00494 00:01:08 DOLORES ST OCEAN AVE 3 23 0:03:14
322-399 Series (Rescues)
Swimming/recreational water areas rescue 04/04/2025 01:11 PM 250404-CFA00385 00:02:08 SCENIC AVE 8TH AVE 3 1 0:02:08

RESPONSE SUMMARY REPORT BY INCIDENT TYPE
27015 CARMEL-BY-THE-SEA FIRE AMBULANCE
Alarm Date From: 04/01/2025 To: 04/30/2025
25 04 CFA Activity Report.xlsx 1
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
400 Series (Hazardous Material)
Hazardous condition, other 04/04/2025 07:43 AM 250404-CFA00383 00:04:31 4TH AVE MISSION ST 3 Hazardous condition, other 04/08/2025 01:45 PM 250408-CFA00404 00:03:00 SAN CARLOS ST 5TH AVE 3 Hazardous condition, other 04/16/2025 07:23 AM 250416-CFA00436 00:03:15 MONTE VERDE ST 5TH AVE 3 Biological hazard, confirmed or suspected 04/23/2025 03:42 PM 250423-CFA00460 00:00:22 OCEAN AVE LINCOLN ST 2 4 0:03:53
500 & 600 Series (Service Calls)
Assist invalid 04/09/2025 07:23 PM 250409-CFA00416 00:00:20 ACACIA WAY FLANDERS WAY 2 Assist invalid 04/16/2025 08:15 AM 250416-CFA00437 00:04:25 CARMELO ST 11TH AVE 3 Assist invalid 04/25/2025 07:52 PM 250425-CFA00467 00:04:30 JUNIPERO AVE VISTA AVE 2 Vicinity alarm (incident in other location) 04/18/2025 11:31 PM 250418-CFA00446 00:04:06 4TH AVE JUNIPERO AVE 3 4 0:03:20
700 Series (False Alarms)
False alarm or false call, other 04/02/2025 09:20 PM 250402-CFA00375 00:03:17 OCEAN AVE SAN CARLOS ST 3 Alarm system sounded due to malfunction 04/30/2025 11:21 AM 250430-CFA00492 00:03:47 7TH AVE SAN CARLOS ST 3 2 0:03:32
Code 2 Calls 7
Code 3 Calls 29
36 97%
Total Average Response Time 0:03:10
Over 5 Minute Response Times Cause of Delay: Code 3 Responses Total # of Incidents
% Under 5 Minute Response Time
250406-CFA00400 Responded from Monterey, delay due to distance 25 04 CFA Activity Report.xlsx 2
District Response Number Average Response Time
Carmel-By-The-Sea 36 3:10
Carmel Highlands 2 12:24
Carmel Valley 2 11:06
Cypress 33 6:45
Mid Coast 1 12:00
Monterey 5 12:56
Pacific Grove 5 12:11
Pebble Beach 8 12:26
Seaside 2 13:15
Total Responses 94 10:41
Total Code 3 Calls: 29
CFA Response Times for Code 3
Calls ≤ 5 minutes: 97%

CITY OF CARMEL - FIRE AMBULANCE DEPARTMENT
APRIL 2025
Response Summary Report by District Type
Carmel-By-The-Sea
38%
Carmel Highlands
2% Carmel Valley
2%
Cypress
35%
Mid Coast
1%
Monterey
6%
Pacific Grove
5%
Pebble Beach
9%
Seaside
2% Carmel-By-The-Sea
Carmel Highlands
Carmel Valley
Cypress
Mid Coast
Monterey
Pacific Grove
Pebble Beach
Seaside
S:\600-Public-Safety\601-Fire-Safety-Admin\601-05-Fire-Services-OtherAgencies\Carmel\CFA Reports\25 04 CFA Response Summary.xlsx 5/7/2025 Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority

CARMEL HIGHLANDS
EMS call, excluding vehicle accident with injury 4/11/2025 250411-CFA00422 00:10:57 1 POINT LOBOS STATE RESERVE 2 EMS call, excluding vehicle accident with injury 4/21/2025 250421-CFA00456 00:13:52 120 HIGHLAND DR 3 2 0:12:24

CARMEL VALLEY
Motor vehicle accident with injuries 4/5/2025 250405-CFA00394 00:11:27 8940 CARMEL VALLEY RD 3 EMS call, excluding vehicle accident with injury 4/24/2025 250424-CFA00463 00:11:06 247 DEL MESA CARMEL 3 2 0:11:06

CYPRESS
EMS call, excluding vehicle accident with injury 4/2/2025 250402-CFA00373 00:05:00 161 CROSSROADS 3 EMS call, excluding vehicle accident with injury 4/2/2025 250402-CFA00374 00:04:42 26245 CARMEL RANCHO BLVD 3 EMS call, excluding vehicle accident with injury 4/3/2025 250403-CFA00377 00:08:00 26245 CARMEL RANCHO BLVD 3 EMS call, excluding vehicle accident with injury 4/3/2025 250403-CFA00380 00:04:00 225 CROSSROADS 3 EMS call, excluding vehicle accident with injury 4/4/2025 250404-CFA00384 00:05:49 24405 SAN LUIS ST 3 EMS call, excluding vehicle accident with injury 4/4/2025 250404-CFA00387 00:04:00 101 CROSSROADS BLVD 3 EMS call, excluding vehicle accident with injury 4/5/2025 250405-CFA00388 00:06:11 26115 CARMELO AVE 2 EMS call, excluding vehicle accident with injury 4/5/2025 250406-CDA00389 00:06:00 26408 MISSION FIELDS ROAD 3 EMS call, excluding vehicle accident with injury 4/5/2025 250405-CFA00391 00:03:00 26408 MISSION FIELDS ROAD 3 EMS call, excluding vehicle accident with injury 4/5/2025 250405-CFA00392 00:08:00 4000 RIO RD. 2 EMS call, excluding vehicle accident with injury 4/6/2025 250406-CFA00396 00:05:15 2408 BAY VIEW AVE 3 EMS call, excluding vehicle accident with injury 4/8/2025 250408-CFA00405 00:10:50 24769 HANDLEY DR 3 EMS call, excluding vehicle accident with injury 4/9/2025 250409-CFA00408 00:08:33 4000 RIO RD 3 EMS call, excluding vehicle accident with injury 4/9/2025 250409-CFA00409 00:09:52 1000 HACIENDA CARMEL 3 EMS call, excluding vehicle accident with injury 4/9/2025 250409-CFA00410 00:04:45 3479 LAZARRO DR 3 EMS call, excluding vehicle accident with injury 4/10/2025 250410-CFA00417 00:03:08 3600 OCEAN AVE 3 EMS call, excluding vehicle accident with injury 4/10/2025 250410-CFA00418 00:12:13 24910 OUTLOOK DR 2 EMS call, excluding vehicle accident with injury 4/16/2025 250416-CFA00438 00:08:30 200 CLOCK TOWER PL 2 EMS call, excluding vehicle accident with injury 4/19/2025 250419-CFA00450 00:06:38 26087 DICHRO DR 3 EMS call, excluding vehicle accident with injury 4/20/2025 250420-CFA00452 00:07:07 1576 CYPRESS DR 3 EMS call, excluding vehicle accident with injury 4/21/2025 250421-CFA00455 00:07:21 26359 RIVER PARK PL 3 EMS call, excluding vehicle accident with injury 4/23/2025 250423-CFA00461 00:07:21 5315 CARMEL VALLEY RD 3 EMS call, excluding vehicle accident with injury 4/23/2025 250423-CFA00458 00:07:37 20909 POINT LOBOS STATE RESERVE 3 EMS call, excluding vehicle accident with injury 4/25/2025 250425-CFA00466 00:06:13 26135 3 EMS call, excluding vehicle accident with injury 4/26/2025 250426-CFA00470 00:07:15 100 CLOCK TOWER PL 3

RESPONSE SUMMARY REPORT BY DISTRICT
27015 CARMEL-BY-THE-SEA FIRE AMBULANCE
Alarm Date From: 04/01/2025 To: 04/30/2025
25 04 CFA Activity Report.xlsx 1
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
CYPRESS cont.

EMS call, excluding vehicle accident with injury 4/26/2025 250426-CFA00471 00:05:40 4000 RIO RD 3 EMS call, excluding vehicle accident with injury 4/29/2025 250429-CFA00487 00:07:49 26245 CARMEL RANCHO BLVD 3 EMS call, excluding vehicle accident with injury 4/29/2025 250429-CFA00489 00:07:16 3005 RIBERA RD 3 EMS call, excluding vehicle accident with injury 4/30/2025 250430-CFA00493 00:03:32 3378 TREVIS WAY 3 EMS call, excluding vehicle accident with injury 4/30/2025 250430-CFA00496 00:10:53 3331 SAN LUIS AVE 2 Motor vehicle accident with no injuries. 4/24/2025 250424-CFA00464 00:01:10 24815 CARPENTER ST 3 Removal of victim(s) from stalled elevator 4/2/2025 250402-CFA00376 00:12:29 25320 PINE HILLS DRIVE 3 Assist invalid 4/14/2025 250414-CFA00434 00:06:22 26265 CARMELO ST 2 33 0:06:45

MIDCOAST
EMS call, excluding vehicle accident with injury 4/5/2025 250405-CFA00393 00:12:00 HIGHWAY 1 SOBERANES CANYON TRAIL 3 1 0:12:00

MONTEREY
EMS call, excluding vehicle accident with injury 4/3/2025 250403-CFA00378 00:16:00 MACARTHUR ROAD MASON ROAD 3 EMS call, excluding vehicle accident with injury 4/8/2025 250408-CFA00407 00:11:23 PEARL ST TYLER ST 3 EMS call, excluding vehicle accident with injury 4/10/2025 250410-CFA00421 00:12:00 686 LIGHTHOUSE AVE 3 EMS call, excluding vehicle accident with injury 4/27/2025 250427-CFA00478 00:12:50 622 RIFLE RANGE RD 3 EMS call, excluding vehicle accident with injury 4/23/2025 250423-CFA00459 00:12:27 CHATSWOOD PL SKYLINE DR 3 5 0:12:56

PACIFIC GROVE
EMS call, excluding vehicle accident with injury 4/3/2025 250403-CFA00379 00:12:00 309 18TH ST 3 EMS call, excluding vehicle accident with injury 4/3/2025 250403-CFA00382 00:10:00 1212 FOREST AVE 3 EMS call, excluding vehicle accident with injury 4/13/2025 250413-CFA00430 00:11:10 1065 CONGRESS AVE 3 EMS call, excluding vehicle accident with injury 4/17/2025 250417-CFA00442 00:12:53 847 OCEAN VIEW BLVD 3 EMS call, excluding vehicle accident with injury 4/28/2025 250428-CFA00479 00:14:51 200 LIGHTHOUSE AVE 3 5 0:12:11

PEBBLE BEACH
EMS call, excluding vehicle accident with injury 4/4/2025 250404-CFA00386 00:11:29 2700 17 MILE DR 3 EMS call, excluding vehicle accident with injury 4/12/2025 250412-CFA00425 00:09:14 STEVENSON DR PORTOLA RD 3 EMS call, excluding vehicle accident with injury 4/12/2025 250412-CFA00427 00:10:23 160 SPINDRIFT RD 3 EMS call, excluding vehicle accident with injury 4/12/2025 250412-CFA00424 00:09:40 1500 CYPRESS DR 3 EMS call, excluding vehicle accident with injury 4/14/2025 250414-CFA00433 00:11:35 STEVENSON DR DRAKE RD 3 EMS call, excluding vehicle accident with injury 4/19/2025 250419-CFA00447 00:11:15 1158 SIGNAL HILL RD 3 EMS call, excluding vehicle accident with injury 4/18/2025 250418-CFA00443 00:23:53 1238 PADRE LN 3 EMS call, excluding vehicle accident with injury 4/30/2025 250430-CFA00495 00:11:56 3152 FOREST LAKE RD 3 8 0:12:26

SEASIDE
EMS call, excluding vehicle accident with injury 4/11/2025 250411-CFA00423 00:11:52 1117 WHEELER ST 2 25 04 CFA Activity Report.xlsx 2
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
SEASIDE cont.

EMS call, excluding vehicle accident with injury 4/16/2025 250416-CFA00439 00:14:39 625 HAMILTON AVE 3 2 0:13:15
Code 2 Calls 8
Code 3 Calls 50
58 Total Average Response Time 0:11:42
Total # of Incidents
25 04 CFA Activity Report.xlsx 3

CITY CLERK PRA LOG
APRIL 2025
request
number
Date
Requested
10-day
response
date
14-day
extension
due date
records requested requestor
date
completed
notes
25-31 4/3/2025 4/14/2025
4/28/2025,
response
deadline
paused
pending
response
from
requester

1. ALL Building Permit Application or issued
Building Permit(s) related to any Structure at
SAN ANTONIO 2 NW of 11th, Carmel by the
Sea, within the past 3 years.

2. ALL COMMUNICATIONS between the city
and any person regarding Building Permit(s)
for ANY work at SAN ANTONIO 2 NW of 11th.

3. ALL COMMUNICATIONS between the city
and any person regarding WILLIAMSON
CHAVEZ DESIGN or PETER CHAVEZ on ANY
PROJECT over the past three years.

4. ALL COMMUNICATIONS between the city
and any person regarding MASTERWORK
BUILDERS INC., or HARLAN BRADLEY over the
past three years.

5. ALL DOCUMENTS REFLECTING Active
Certifications for Building Division staff"
Kevin Clark
response
deadline
paused
pending
response
from
requester for
clarification
Records sent in
response to part 1 and 5
of the request on
4/14/2025. For
communications for
part 2-4, the deadline
was extended per CG
7922.535(c )(2) to
4/28/2025. Emailed
requester to request
clarificatin on the scope
of the request and
received no response.

Watiting for a response
from the request .
25-32 4/4/2025 4/14/2025
I would like to see approved plans for 010-
265-001 the "doris house" done by eric miller
around 2016-2017
Charles
Mandurrago
4/8/2025 records sent
25-33 4/8/2025 4/18/2025
Inovo AI Solutions LLC is initiating a request
for all purchasing records from 07/01/2020
to date for all the departments under your
jurisdiction, a report containing the
following data:

Vendor Number or Vendor ID
Vendor Name
Identifier for each purchase, such as
purchase order number (PO#) or,
alternatively, an invoice or check number
Purchase Date
Line item details or description of each
purchase
Line item quantity
Line item price
Abbas Khan 4/21/2025 records sent
25-34 4/9/2025 4/21/2025 police report Lynea Wares 4/14/2025 notified requester that
she must contact the PD
directly to request this
report.

Attachment 3
request
number
Date
Requested
10-day
response
date
14-day
extension
due date
records requested requestor
date
completed
notes
25-35 4/10/2025 4/21/2025
Construction permits, building plans, and
design review applications for the Hog’s
Breath Inn located at San Carlos St, between
5th and 6th Avenue, Carmel-by-the-Sea, CA.

Records related to the approval and
permitting of any roof deck, patio, or
outdoor dining area associated with the
property.

Correspondence, staff reports, or planning
commission decisions regarding these
areas and any conditions of approval or
modifications to prior permits. (Staff note:

Location is San Carlos 3 and 4 SW of 5th,
APNs: 010-135-028-000, 010-135-028-000)
Shaheen Alnuaimi
pending
response
from
reqquester
4-14-25 sent email to
requester requesting a
time
frame/clarifications on
records requested.
4-21-25 no response
from requester. Sent
links to historical
propery files/records
through 2015. Sent
building permits, design
review, and mechanical
permits from iworq. will
close PRA if no further
response or clarification
from requester.
25-36 4/14/2025 4/24/2025
Hello I am looking for the original building
plans for the Cypress Inn. Apn: 010-147-008,
010-147-009
Charles
Mandurrago
4/14/2025
records available
online. Sent info to the
requester on how to view
the online historical
property files for this
parcel.
25-37 4/9/2025 4/15/2025
a copy of a list of the City's Deposit
Accounts. I am working with a local nonprofit which wants to enhance some public property and I’m hopeful the Deposit
Accounts list will show some undesignated
monies that might be available for the
group’s public cause.

Douglas Schmitz 4/15/2025
4-14-25 - sent email to
requester requesting
clarifcation. 4-15-2025 -
sent copy of the City's
Annual Comprehensive
Financial Report for FY
ending 6-30-2024, and
info on how to apply for
a discretionary grant.
25-38 4/15/2025 4/25/2025
electronic copies of all of Mayor Dale
Byrne's campaign fundraising forms since
he first filed
Pam Marino, MC
Weekly
4/15/2025
records requested are
posted online and
viewable to the public.

Sent link and
instructions to view
filings online.
25-39 4/16/2025 4/28/2025
PG&E is investigating a fire incident that
took place on 2/14/25 near Torres & 10th SE
in Carmel by the Sea. Property is owned by
John & Elise Nai. Parcel is believed to be 010-
331-001-000. We understand that trees at
this property are city owned. As such, PG&E
requests city maintenance records
spanning 5 years from 2/14/25 for city trees
bordering this parcel.

Sal Ramirez, PG&E
sent email to
Justin
4/21/2025
pending records from
Forester. Sent emails to
City Forester requesting
records.

Attachment 3
request
number
Date
Requested
10-day
response
date
14-day
extension
due date
records requested requestor
date
completed
notes
25-40 4/21/2025 5/1/2025 5/14/2025
am interested in learning about Carmel-bythe-Sea's trimming of public/city-owned trees:
1) How many trees in Carmel-by-the-Sea are
public/city-owned?
2) Does Carmel-by-the-Sea have a tree
trimming schedule for public trees? If so,
what is it?
3) How much does Carmel-by-the-Sea spend
annually to trim trees?
4) How often are city-owned trees trimmed?
And are some not trimmed regularly but only
if there is a safety issue?
5) Are trees trimmed by the city for viewrelated reasons? Dawn Murdock 5/13/2025
PRA deadline extended
to 5/14/25. Responded to
#1, 2, 4, and 5 on
5/8/2025. Sent response
to #3 on 5/13/2025.
25-41 4/25/2025 5/5/2025
Smart Procure is requesting the following
employee information:

1. first name

2. last name

3. position title

4. department

5. direct phone number

6. business cell

7. email

8. office address
Rexal Alzona, Smart
Procure
5/6/2025
records for #1-4 of the
request sent 5/6/25.

Records for #5-8 exempt
from disclosure.

Attachment 3

POLICE RECORDS REQUEST LOG
APRIL 2025
Request
No.

Request Date &
Received By
10-Day Due
Date Info Requested Requestor Date Completed
by PSO Status
2025-001 04/01/2025 AI 4/11/2025 CG2400522 Guadalupe Omero Gomez Valdez 04/21/25 mw
Ref to DA Brian
Mcquirk/Georg
e Costa
2025-002 04/02/2025 AI 4/11/2025 CG2500150 Craig Ataide 04/08/25 mw redacted report mailed
2025-003 4/1/2025 MS 4/11/2025 3/26/2025 15:03 Craig Ataide 04/03/2025 SS No Record Found
2025-004 04/02/2025 SS 4/12/2025 CG2500163 Sofia Farias 04/08/2025 mw Denial letter 2025-005 04/03/2025 SS 4/13/2025 Unk Lexis Nexis 04/03/2025 SS mailed 2025-006 4/4/2025 MS 4/14/2025 CA2500057 Lexis Nexis 04/06/2025 MS mailed 2025-007 4/7/2025 MS 4/17/2025 accident report metropolitan reporting bureau 4/8/2025
out of
jurisdiction
2025-008 4/7/2025MS 4/17/2025 CG2200413 Jose Alejandro
Garcia Morales 4/13/2025 SS picked up at counter
2025-009 4/11/2025 mw 4/21/2025 CA2500136 Della Vargas 04/11/2025 mw email 2025-010 4/15/2025 4/25/2025 CG2500203 Ann Eikenberry 04/27/25 mw will resubmit
incomplete
need pwr of
attorney
2025-011 4/18/2025 4/28/2025 CA2500239 Jesus Luna 04/21/25 mw mailed 2025-013 4/17/2025 4/27/2025 CQ2500238 DMV 04/20/2025 ALI faxed 2025-014 04/21/2025 ALI 5/1/2025 CA2500136 Metropolitan Reporting Bureau 04/21/2025 ALI mailed
2025-015 4/24/2025 SS 5/4/2025 CG2500100 Pamela Harris 04/30/25 mw Denial letter 2025-016 4/25/2025 5/5/2025 CG2500186 Robert Curotto 04/28/25 mw Picked up 2025-017 4/24/2025 05/04/25 mw CQ2500238/
BWC Andrei Grigorev 04/27/25 mw Denial letter
2025-018 4/28/2025 5/8/2025 CA2400421 Matropolitan
Reporting Bureau 4/29/2025 MS mailed
2025-019 4/30/2025 SS 5/10/2025 CA2400215 Justin McClain 05/05/25 mw Picked up Attachment 3

CITY OF CARMEL-BY-THE-SEA
Public Works Department
April 2025 Report
City Council Meeting of March 31 and April 1, 2025
• Council discussed potential updates to City Policy C89-02: City Council Meetings, Orders of Council, Agenda Packets, Minutes of Meeting and Agenda Distribution.

Forest and Beach Commission Meeting of April 10, 2025
• Commission approved the removal of one significant Coast live oak tree at the Southeast corner of Santa Fe Street and Fifth Avenue.

Environmental Programs
• Continued to coordinate with vendors for the Earth/Arbor Day on Saturday, April 26, 2025. • Worked with Integral and EMC Planning on the Coastal Engineering Study Adaptation Strategies to distribute the Community Survey on Sea Level Rise, marketing efforts on local radio stations, and advertisements in local papers.
• Coordinated a Sea Level Rise Community Workshop for May 15, 2025. • Conducted an environmental inspection of the Public Works Corporation Yard. • Set up stakeholder meetings with CAWD and CalAm.
• Attended regional technical advisory committee meetings (Monterey Regional Stormwater Management Program, ReGen Monterey, TAC Francise Agreement). • Issued new waivers in accordance with SB 1383 for recycling/organics program collection services.
• Met with Carmel Plaza shop owners and management regarding waste management. Set up a waste management training in April 2025.

Facility Maintenance
• Addressed active roof leak at Flanders Mansion.
• Repaired and hydro-jetted clogged waterline at Flanders Mansion. • Tenth Avenue handrail repair and installation.
• Forest Hill Park sewer line repair and clean out installation. • Forest Theater fence repair completed.
• Forest Theater epoxy flooring installed at restrooms and concessions building. • Park Branch story time wall panels repaired.
• Replaced faulty keypad at Public Works rear gate with upgraded ADA compliant keypad. • Replaced several toilet seats, dispensers and vandalized mirrors at several public restrooms. • Replaced all HVAC air filters City-wide.
• Assist with coordination of several projects involving our Police Department.

TO: Honorable Mayor and City Council Members
SUBMITTED BY: Mary Bilse, Acting Public Works Director
SUBMITTED ON: May 8, 2025
APPROVED BY: Chip Rerig, City Administrator
Attachment 4
• Met with architect concerning initial steps toward construction of an additional Picadilly restroom facility.
• Completed fire sprinkler inspections at City Hall, Harrison Memorial Library Main, Park Branch and Forest Theater.

Project Management for the Capital Improvement Program
4 Leaf Projects:
• For the Police Building Project, staff met with the City Council Police/Public Works Building Subcommittee and City Administration to discuss the project.

Ausonio, Inc. Projects:
• For the City Hall Roof Replacement Project, contract was awarded to California Constructors in the amount of $175,340, which includes a 10% contingency, is complete. Construction is 100% complete and Contractor completed their final punch list items. Currently working through warranty, change orders, stop work notices, and final billing. • The Sunset Center Cottage Window Repairs Project contract in the amount of $161,040, which includes a 10% contingency, to Pro-Ex Construction was awarded at the August City Council Meeting. Construction is 100% complete. The Notice of Completion has been filed with the County of Monterey. Retention has been paid, project is 100% complete. • For the San Antonio Pathway Repair Project, Second to Fourth Avenues, construction was completed in February 2025. The Notice of Completion will be filed with the County this week.

Retention payment to be released in May 2025.
• For the Sunset Center Retaining Walls Repair Project, ZFA submitted 100% plans and technical specifications. Additional funding is on hold pending Council direction at upcoming CIP meetings. Reviewing design via field meeting on April 23, 2025.

Wallace Group Projects:
• For the FY 2023/2024 City-wide Paving Project, bidding is anticipated in spring 2025. • For the Shoreline Infrastructure Repair Project, the Request for Proposal was issued seeking coastal engineering and environmental firms to design and acquire environmental permitting for the repair of two structurally-damaged beach access stairs, reconstruction of the Fourth Avenue seawall/outfall, and to assess, prioritize, and provide cost estimates for all other shoreline infrastructure identified in the Coastal Engineering Study, Phase 1 Condition Assessment Report. The city selected Moffat & Nichol and staff if working through their Professional Services Agreement.

Additional Capital Improvement Projects:
• For the four City-wide Drainage Improvement Projects, Coastal Paving & Excavation began construction in February 2025. Construction is anticipated to be completed by the end of May 2025.

Street Maintenance
• Started the annual traffic markings painting project. • Continued sidewalk repairs based on the survey list.
• Continued backfilling low tree planters.
• Continued in-house vehicle services.
• Removed two additional truckloads of poison oak from Mission Trail Nature Preserve. • Fabricated and installed two "Divided Lane" signs in the center median of Mountain View, between Crespi and Vizcaino.

Forestry, Parks, and Beach
• Refer to City Forester’s Report.

Attachment 4

CITY OF CARMEL-BY-THE-SEA
Monthly Report
City Forester’s Report
Forestry, Parks, and Beach Highlights:

Carmel Forest Master Plan (CFMP):
• Biological consultant Nikki Nedeff is working with F&BC and staff to finalize edits to CFMP arising from the previous public meeting in October 2024.

Contractors:
• Tope Tree Service worked in Mission Trail Nature Preserve through the month removing 2 very large dead trees, pruning 10 trees, removing a large fallen tree in Lester Rowntree Native Plant Garden as well as a large tree it damaged.
• Community Tree Service ground an additional 90+ stumps (as of 4/25/25) in the areas of town south of Ocean Ave. These locations were backfilled with planting soil to create new tree planting spots. • Fiscal year to date over 223 stumps have been removed between contractors and City Staff.

City Staff and Crews:
• Carmel-by-the-Sea was re-awarded with the Arbor Day Foundation’s “Tree City USA” designation. It is the first time in 5 years the city has held the title.
• Forestry participated with Environmental Programs and Community Activities to host the 3rd annual Earth and Arbor Day at Devendorf Park. West Coast Arborist donated a tree that was planted by the Forestry Crew. Forestry gave away over 20 trees and had a local consulting arborist answer questions for visitors.
• City Forestry Crew removed 13 dead, dying, or dangerous trees, removed one stump, and pruned 103 trees providing clearance for roads and stop signs, as well as maintaining tree health. One (1) tree was planted during normal operations by city crews.
• The Tree Crew participated in Aerial Rescue Training adding to their overall tree climbing skills while also further promoting a culture of safety and professionalism. • City Tree Crew picked up logs in the right of way that were left from several large PG&E tree removals.

TO: Forest and Beach Commissioners
FROM: Justin Ono, City Forester
SUBJECT: April 2025 Forester’s Report
Attachment 4
. Permit Information
Attachment 4
Re-planting of upper Re-planting of lower
2013 31 29
2014 35 20
2017 15 28
2018 1 18
2019 53 63
2020 70 28
2021 81 54
2022 48 37
2023 164 72
2024 118 113
2025* 21 25
*Year to date
Historic permitted removals and required planting
Historic permitted removals and required planting
Year
Permitted
removals
Removal
of upper
Removal
of lower
Replanting
Required
Replanting
of upper
Replanting
of lower
Replanting
%
Applications
processed
2021 204 81 123 135 81 54 66.18% 213
2022 149 82 67 85 48 37 57.05% 155
2023 324 211 113 223 164 72 68.83% 336
2024 231 110 121 231 118 113 100.00% 391
2025 59 34 25 46 21 25 77.97% 123
Attachment 4

Calendar year to date – Includes stumps removed by City crew as well as on call tree contractors. *Numbers only represent correspondences received via the City’s website and do not incude live calls, voicemails, drop-in visitors, and emails sent directly to employees from residents, nor return calls and emails from staff.

City Forestry, Parks, and Beach Activities
Attachment 4
Catch-up Plan Goals
remove 128 trees this FY in Catch Up Plan. ---> Total Trees Removed as of 3/26/25: 183 remove 221 stumps this FY in Catch Up Plan ---> Total Stumps Removed as of 3/26/25: 223 ---> Total Stumps Expected to be removed this FY: 250
*X-axis represents condition at time of removal, Y-axis represents condition at time of inventory.

Monthly catch up info Excellent Good Fair Poor Very Poor Dead Stumps Beginning of Fiscal Year 24/25 136 5082 5094 750 133 191 664 Mar-25 136 5074 5076 731 125 82 536
Apr-25 134 5073 5065 729 125 77 446
(Trees and Stumps Removed) -2 -9 -29 -21 -8 -114 -218
Change in Condition of City Tree Crew Removals (TK = X, Time of Removal = Y) Excellent Good Fair Poor Very Poor Dead
Excellent 1
Good 1 1 2
Fair 1 3
Poor
Very Poor
Dead 1
Master Plan Inventory Catch up
Attachment 4

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
June 2, 2025
CONSENT AGENDA (Estimated time - 10 min)
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Jane Hogan, Accountant
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: April 2025 Check Register Summary
RECOMMENDATION:

Approve the check register for April 2025.

BACKGROUND/SUMMARY:

The check register is a financial report generated from the City's financial system (Attachment 1). It categorizes checks by the responsible department or function, providing essential information such as the check number, vendor name, purchase description, check issue date, and the check amount.

Per the California Supreme Court's decision in the case of Los Angeles County Board of Supervisors v.

Superior Court (Dec. 29, 2016) (2016 WL 7473802), the check register excludes the specific invoice payments for legal services incurred for pending and active investigations, pending and active litigation, as well as recently concluded matters. The Supreme Court has ruled that these specific invoices are protected under attorney-client privilege and therefore are not subject to disclosure under the Public Records Act.

As a supplement to the check register, staff have included information about the contract balances for vendors who received payments during the month of April 2025. This data can be found on the last page of the report.

The check register provides valuable insights into the City's financial transactions, ensuring transparency and accountability in our financial operations. The exclusion of certain legal services payments adheres to the California Supreme Court's guidelines, safeguarding attorney-client privilege. The contract balance information further enhances our financial transparency.

FISCAL IMPACT:

The check register summary for April 2025, totals $1,456,945.12 PRIOR CITY COUNCIL ACTION:

Council ratified the March 2025 check register at the May 5, 2025 special council meeting.

ATTACHMENTS:

Attachment 1) April 2025 Check Register
April 2025 Check Register
Check No. Vendor/Employee Transaction Description Date Amount Department: 000 ___
55440 U.S. Bank PARS PARS Contribution: Post Employment Benefits Trust (1002) 04/04/2025 250,000.00 55485 County of Monterey-Treasury Division Citation revenue March 2025 04/17/2025 2,162.50 41425001 CALPERS Total active premium 04/14/2025 165,908.63 Total for Department: 000 ___ 418,071.13
Department: 110 City Council
55455 CivicPlus LLC Social Media Archiving Subscription-Actrivation and Setup 04/11/2025 4,625.00 55538 Hans Buder Reimburse for expenses:Speaker Series tickets June 2025 04/25/2025 130.00 55541 Mayon Capital, Inc Mail delivery service - May 2025 04/25/2025 5,500.00 55543 Monterey County Mayor's Association, League of California Cities Annual dues MCMA 2025 04/25/2025 1,621.53 55559 US Bank Costco: Beverages for CC meetings 04/25/2025 107.89 55559 US Bank California Pizza Kitchen: CC Priorities meeting lunch 04/25/2025 707.80 55559 US Bank Whole Foods: Ice for CC meeting 04/25/2025 6.53 55559 US Bank Whole Foods: CC Priorities meeting breakfast 04/25/2025 171.94 55559 US Bank Pizza My Hear: CC Priorities meeting lunch 04/25/2025 142.74 55559 US Bank Whole Foods: 3/4/25 CC meeting dinner 04/25/2025 139.99 55559 US Bank Staples: Tabletop Post-it Easel and markers 04/25/2025 94.80 55559 US Bank Carmel Chamber: 2025 Annual Luncheon table 04/25/2025 760.00 55559 US Bank Bruno's Market: CC meeting dinner 04/25/2025 146.27 55559 US Bank Whole Foods: Chips, supplies 04/25/2025 43.82 55559 US Bank Whole Foods: CC meeting dinner 04/25/2025 139.99 Total for Department: 110 City Council 14,338.30
Department: 111 City Administration
55398 Amazon Web Services Inc Data and cloud storage fees 04/04/2025 506.25 55399 AT&T Telephone service citywide 04/04/2025 2,513.79 55406 CivicPlus LLC Agenda and Minutes Management package/Consulting/Training FY24-2 04/04/2025 13,545.00 55408 Digital Deployment Website support agreement:Maint, training, security and updates 04/04/2025 700.00 55413 Hinderliter, De Llamas & Associates Sales Tax & Transaction Tax Contract Services 04/04/2025 489.37 55414 IAMP Pro Audio/Anthony J. Nocita Set-up, live production, associated support of city meetings and 04/04/2025 6,239.50 55425 Office Depot, Inc. Office supplies Admin 04/04/2025 593.77 55430 Same Day Shred Admin-Document shredding services 04/04/2025 110.00 55437 T-Mobile Monthly cell service, usage and purchases 04/04/2025 342.03 55443 Xerox Financial Services Xerox copier leases citywide 04/04/2025 1,452.53 55453 Carmel Pine Cone Legal noticing 04/11/2025 795.00 55456 Comcast Business NonNGEN internet and recurring charges 04/11/2025 644.40 55457 DocuSign, Inc Renewal IAM Pro/Silver Pack/Navigator Agreements 04/11/2025 5,374.57 55460 Hinderliter, De Llamas & Associates Sales Tax & Transaction Tac Contract Services 04/11/2025 4,352.54 55467 Monterey County Elections Department November 5 2024 Election expenses 04/11/2025 9,011.88 55471 Same Day Shred Admin-Document shredding services 04/11/2025 120.00 55477 Verizon Wireless Telephone sales and usage 04/11/2025 4,059.88 55498 Pitney Bowes Inc Postage meter repairs 04/17/2025 449.64 55500 Regional Government Services Payroll services 04/17/2025 5,838.75 55521 Alhambra Water service City Hall 04/25/2025 190.82 55523 AT&T Telephone service Citywide 04/25/2025 1,025.70 55524 Benefit Coordinators Corporation (BCC) Monthly Cobra admin fee Apr 2025 04/25/2025 83.60 55527 Carmel Pine Cone Legal noticing 04/25/2025 711.25 55531 Comcast Cable service CH and PD 04/25/2025 593.81 55537 FasTrak Toll fee Plate CA 1436197 I712146371668 04/25/2025 8.00 55546 Office Depot, Inc. Office supplies - Admin 04/25/2025 161.32 55557 SRS Private Investigations Pre-employment services 04/25/2025 205.00 55559 US Bank Vistaprint: Business cards 04/25/2025 46.95 55559 US Bank Carmel Bakery: Employee appreciation 04/25/2025 59.01 55559 US Bank GFAO: Award of Excellence application fee 04/25/2025 460.00 55559 US Bank ChartExpo: Subscription 04/25/2025 40.00
55559 US Bank SJC Convention Center: Parking 04/25/2025 25.00 55559 US Bank CSFMO: Conference Registration 04/25/2025 1,000.00 55559 US Bank SJC Convention Center 04/25/2025 316.92
55559 US Bank Metrofax: HR subscription 04/25/2025 11.95 55559 US Bank Costco: Snacks for EE training 04/25/2025 64.44 55559 US Bank Target: Bottled water EE training 04/25/2025 21.16 Attachment 1
55559 US Bank NorCal City HR: Conference Registration 04/25/2025 225.00 55559 US Bank EEOC Training Institute: Registration 04/25/2025 2,729.00 55559 US Bank Starbucks: Hiring panel breakfast 04/25/2025 12.75 55559 US Bank CHECKR: HR background check 04/25/2025 136.49 55559 US Bank Freshworks: IT monthly subscription 04/25/2025 464.00 55559 US Bank Constant Contact: Monthly IT subscription 04/25/2025 176.00 55559 US Bank Microsoft: IT Subscription 04/25/2025 926.64 55559 US Bank Bitwarden: IT monthly subcription 04/25/2025 30.00 55559 US Bank Freshworks: IT monthly subscription 04/25/2025 750.00 55559 US Bank Zoom: IT monthly subscription 04/25/2025 667.84 55559 US Bank Adobe: IT monthly subscription 04/25/2025 875.65 55559 US Bank Backblaze: IT monthly subscription 04/25/2025 79.37 55559 US Bank Google Cloud: IT monthly subscription 04/25/2025 2.44 55559 US Bank Junction Network: IT telephone 04/25/2025 1,613.46 55563 Xerox Financial Services Xerox copier leases citywide 4/7-25 - 5/6/2025 04/25/2025 1,452.53 41425001 CALPERS Medical monthly administration fee 04/14/2025 504.73 Total for Department: 111 City Administration 72,809.73 Department: 112 City Attorney
55403 Burke,Williams & Sorensen, LLP City Attorney services-General 04/04/2025 36,023.80 55451 Burke,Williams & Sorensen, LLP City Attorney services-General 04/11/2025 81,279.50 Total for Department: 112 City Attorney 117,303.30
Department: 115 Community Planning & Building
55401 Bo Grunde FY 2025 Boots Reimbursement 04/04/2025 196.65 55415 Iron Mountain CP&B: Records storage and management services 04/04/2025 323.55 55418 Leah Young CACEO Training March 2025 - Registration Reimbursement 04/04/2025 1,216.47 55425 Office Depot, Inc. L Young - Sharpies; A Ginette - pens; J Laurie - 11x17 paper 04/04/2025 132.42 55449 Bo Grunde CACEO Training April 28 - May 2, 2025 per diem 04/11/2025 430.00 55458 Engineered Fire Systems Plan Review - March 2025 04/11/2025 2,362.50 55463 Leah Young CACEO Training March 2024 mileage reimbursement 04/11/2025 280.06 55487 FedEx CP&B Shipping Fees - Volume Study 04/17/2025 15.99 55490 Mad Dogs & Englishmen CP&B Bike Maintenance 04/17/2025 88.24 55508 US Bank Monterey County Clerk: Planning fees 04/17/2025 96.66 55508 US Bank Airtable: Affordable housing project 04/17/2025 241.71 55508 US Bank Luckys: Snacks for Special Planning Commission 04/17/2025 49.30 55508 US Bank APA: AICP Membership: Anna Ginette 04/17/2025 582.45 55508 US Bank Monterey County Clerk: Planning fees 04/17/2025 27.84 55508 US Bank International Code Council: Renewal 04/17/2025 135.00 55508 US Bank Wave Access Toolkit: Jermel Laurie 04/17/2025 199.00 55508 US Bank IIC Peninsula Chapter: Annual Meeting: Jermel Laurie 04/17/2025 320.00 55508 US Bank APA: AICP Membership: Anna Ginette 04/17/2025 284.39 55508 US Bank International Code Council: Renewal S Carey-Lang 04/17/2025 250.00 55508 US Bank CACEO: Professional Membership Dues, Leah Young 04/17/2025 100.00 55508 US Bank CACEO: Professional Membership Dues, Bo Grunde 04/17/2025 100.00 Total for Department: 115 Community Planning & Bu 7,432.23 Department: 116 Police
55397 Alhambra Water service-Police Dept 04/04/2025 177.74 55400 Attention to Decal Decal expense PD-Safety jackets CERT 04/04/2025 240.00 55410 Evident Safety tests and supplies 04/04/2025 32.00 55416 Jacob Clifford Travel expense reimbursement SLI Session 6 4/6-4/9/25 04/04/2025 1,343.42 55421 MOGO Urgent Care-PD PD Substance testing services 04/04/2025 123.00 55425 Office Depot, Inc. PD Office supplies 04/04/2025 239.55 55431 SB Express Lanes c/o The Toll Rd Violation Dept Toll violation PD 3/13/25 04/04/2025 1.55 55435 T2 Systems Canada Inc. PD:Digital iris services 04/04/2025 75.00 55436 T2 Systems, Inc MobilePay subscription monthly fee 04/04/2025 199.15 55454 Carmel Towing & Garage PD Fuel charges 04/11/2025 1,399.10 55459 Federico's Embroidery PD : CERT expenses 04/11/2025 73.74 55493 Monterey County Animal Services Animal Shelter Services 04/17/2025 275.00 55505 Thomas Uretsky Consulting, rewrite and review of Emergency Operations Plan/EOC 04/17/2025 3,616.00 55507 Uretsky Security Professional services: Background investigations for PD 04/17/2025 11,747.80 55534 Critical Reach, Inc. APBnet Annual Support fee 04/25/2025 275.00 55535 Department of Justice/Accounting Office PD:Fingerprinting services 04/25/2025 96.00 55544 Monterey County Sheriff-Coroner July 1- Sept 30, 2024 04/25/2025 23,623.94 55548 Point Emblems Police Dept-Badges and insignia 04/25/2025 1,519.88 55550 Quality Print & Copy Stationary:Envelopes, letterhead, business cards 04/25/2025 218.50 Attachment 1
55552 Salinas Valley Pro Squad PD Uniform and service clothes 04/25/2025 470.65 Total for Department: 116 Police 45,747.02
Department: 117 Fire
55405 City Of Monterey Contracted backfill O/T reimbursement for staffing by Mty Fire 04/04/2025 18,675.01 55411 First Alarm Alarm services-Fire Station 04/04/2025 338.55 55433 Stryker Fire Dept-Equipment maintenance 04/04/2025 1,256.91 55454 Carmel Towing & Garage Fire Dept. Gas Expense 04/11/2025 1,119.75 55461 JD Repairs, Inc Fire Dept Vehicle repairs 04/11/2025 14,505.25 55466 Mission Linen Service Fire Dept laundry service 04/11/2025 266.28 55520 Alert-All Corp Fire Dept:Community promotion items 04/25/2025 315.19 55521 Alhambra Water service - Fire Station 04/25/2025 242.20 55542 Mission Linen Service Fire Dept laundry service 04/25/2025 138.14 Total for Department: 117 Fire 36,857.28
Department: 118 Ambulance
55402 Bound Tree Medical LLC Medical supplies 04/04/2025 227.88 55445 1582 Medical Corporation Amb Dept-Physicals 04/11/2025 3,522.60 55454 Carmel Towing & Garage Amb Dept. Gas Expense 04/11/2025 609.48 55469 Peninsula Welding & Medical Supply, inc. Amb Dept:Oxygen/hazardous materials transport service 04/11/2025 145.02 55496 Myles Routh Reimburse for Medics for Life PALS Class 04/17/2025 185.00 55522 American Supply Company Janitorial Supplies-Amb Dept 04/25/2025 232.60 55525 Bound Tree Medical LLC Medical supplies 04/25/2025 754.62 55547 Peninsula Welding & Medical Supply, inc. Amb Dept:Oxygen/hazardous materials transport service 04/25/2025 70.81 55562 Wittman Enterprises, LLC Ambulance billing service 04/25/2025 2,648.71 Total for Department: 118 Ambulance 8,396.72
Department: 119 Public Works
55397 Alhambra Water for PW 04/04/2025 233.82
55404 Cintas Corporation Uniform Services 04/04/2025 420.46 55407 Community Tree Service Tree work in City 04/04/2025 64,745.54 55409 Edges Electrical Group FM Plumbing/elec supplies 04/04/2025 323.30 55412 Granite Rock Company Supplies for PW Streets Division 04/04/2025 860.89 55423 Napa Auto Parts PW vehicle supplies 04/04/2025 169.76 55427 Poe's Plumbing & Backflow FM Plumbing services Citywide 04/04/2025 1,360.00 55428 Rental Depot - Monterey Equipment Rentals 04/04/2025 1,688.47 55429 Robert Half Temp help in Forestry 04/04/2025 6,569.11 55432 Scarborough Lumber & Building Public Works Streets supplies 04/04/2025 18.88 55438 Tope's Tree Service Inc. Tree work in City 04/04/2025 59,537.68 55439 Town and Country Gardening Tree work in City 04/04/2025 18,125.11 55446 Ailing House Pest Control FM Pest control services Citywide 04/11/2025 998.00 55447 American Supply Company PW/FM Janitorial supplies 04/11/2025 158.36 55448 Applied Marine Sciences Storm drain sampling and analyses 2/28/25 #401-24-03 04/11/2025 2,862.50 55452 California Fire Protection, Inc. Service call quarterly fire sprinkler inspection 04/11/2025 300.00 55472 Sentry Alarm Systems FM Alarm services 04/11/2025 482.30 55474 Uline Inc. Safety supplies for Streest division 2/25/25 #189640285 04/11/2025 654.15 55475 Urban TrappingWildlife Control Wildllife extraction for PD 11/24/24 #0969 04/11/2025 500.00 55480 Airtec Inc Heating repair in Brandons office 3/13/25 #32795 and 32793 04/17/2025 1,590.77 55481 Applied Marine Sciences 2/28/25 #4012403-B 04/17/2025 1,640.32 55482 Ausonio, Inc On Call PM and Construction Services 04/17/2025 2,331.00 55483 Cintas Corp 2 (First Aid) FM First Aid supplies Ctiywide 04/17/2025 202.78 55484 Cintas Corporation Uniform Services 04/17/2025 468.73 55488 Granite Rock Company Sand for concrete 2/28/25 #22121118 04/17/2025 3,800.32 55489 Kona Jerry's LLC PW Week annual lunch #0097 deposit, remainder due when picked up 04/17/2025 761.25 55494 Monterey One Water Current year membership and projects 3/18/25 #15786 04/17/2025 13,460.00 55495 Monterey Tire Service Inc Ites for PW unit 1 3/20/25 #1-123380 04/17/2025 2,140.83 55497 Napa Auto Parts PW vehicle supplies 04/17/2025 292.14 55501 Robert Half Temp help in Forestry 04/17/2025 1,580.72 55502 Russell Enz Trucking Accent boulders 6/14/24 #128 04/17/2025 4,260.00 55503 Scarborough Lumber & Building Forestry Supplies 04/17/2025 2,086.44 55506 Town and Country Gardening Tree work in City 04/17/2025 3,600.00 55521 Alhambra Water for PW 04/25/2025 324.48
55528 Carmel Towing & Garage Fuel for PW vehicles 04/25/2025 3,105.42 55529 Cintas Corporation Uniform Services 04/25/2025 588.42 55532 Community Tree Service Tree work in City 04/25/2025 107,030.03 55533 Core Management Services, LLC Annual smart inspection 3/20/25 #21526 04/25/2025 600.00 55539 Justin Ono Boots JO 04/25/2025 191.00
Attachment 1
55545 Nicole Nedeff Consulting Ecologist for the FMP 04/25/2025 2,975.00 55549 PSTS, Inc. Oil - Water separator 04/25/2025 1,020.00 55551 Robert Half Temp help in Forestry 04/25/2025 4,549.58 55554 Scarborough Lumber & Building FM Materials and Supplies 04/25/2025 336.75 55555 Sentry Alarm Systems FM Alarm services 04/25/2025 3,282.54 55558 Uline Inc. Safety suppies PW 3/19/25 #190586865 04/25/2025 645.09 55561 West Coast Arborists Inc . Tree work in City 04/25/2025 28,000.00 Total for Department: 119 Public Works 350,871.94
Department: 120 Library
55468 Pacific Grove Self Storage Storage Unit - Document storage 04/11/2025 407.00 Total for Department: 120 Library 407.00
Department: 121 Community Activities
55559 US Bank Vistaprint: 4 No dogs signs for farmers market 04/25/2025 266.09 Total for Department: 121 Community Activities 266.09
Department: 122 Economic Revitalization
55434 Sunset Cultural Center Inc. Current fiscal year Operating Grant 04/04/2025 187,500.00 55560 Visit Carmel Marketing and Economic Development funding FY 24-25 04/25/2025 30,000.00 Total for Department: 122 Economic Revitalization 217,500.00 Department: 130 Non-Departmental
55426 PG&E Citywide gas and electric services 04/04/2025 17,824.79 55470 PG&E Citywide gas and electric services 04/11/2025 3,502.85 55499 Prism Public Risk Innovation Employee Assistance Program Qtrly fee 04/17/2025 676.20 55526 Cal-Am Water Company Water service citywide 04/25/2025 24,174.29 41425001 CALPERS Total retired premium 04/14/2025 7,110.00 Total for Department: 130 Non-Departmental 53,288.13
Department: 311 Capital Projects
55422 Moore Twining Assoc, Inc San Antonio Ave. Walkway repairs 04/04/2025 1,893.92 55424 Neill Engineers Corp. Drainage system repairs 04/04/2025 5,196.00 55444 ZFA Structural Engineering San Antonio Wall Repairs 04/04/2025 5,170.00 55462 KIS Palo Alto Networks PA-1410 Network Security/Firewall Appli 04/11/2025 6,450.00 55478 4Leaf, Inc Project Management Services:PD/PW Building projects per contract 04/17/2025 5,071.21 55479 Air Technology Solutions Micronocon Air Purifer with fileter and 2 carbon cells 04/17/2025 4,425.00 55482 Ausonio, Inc Lincoln & 4th Street Footbridge 04/17/2025 4,021.50 55486 Dudek Environmental support:Drainage and erosion control plan reviews, 04/17/2025 1,561.25 55509 Wallace Group Streets Resurfacing 04/17/2025 6,210.50 55536 EMC Planning Group, Inc Outreach Adaptation Pathway Development 04/25/2025 10,915.11 Total for Department: 311 Capital Projects 50,914.49
Department: 411 Debt Service
55441 US BANK St. Paul Acct:6712281600 Debt Service: Carmel Pub Imp Aug 2020 Ref LRBS 04/04/2025 62,741.76 Total for Department: 411 Debt Service 62,741.76
Grand Total 1,456,945.12
Attachment 1

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
June 2, 2025
CONSENT AGENDA (Estimated time - 10 min)
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Mary Bilse, Environmental Programs Manager APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

Letter authorizing the County of Monterey to execute all documents necessary to continue to implement the annual Used Oil Payment Program on behalf of the City during Fiscal Year 2025/26
RECOMMENDATION:

Authorize the City Administrator to send a letter authorizing the County of Monterey to execute all documents necessary to continue to implement the annual used Oil Payment Program on behalf of the City during Fiscal Year (FY) 2025/26
BACKGROUND/SUMMARY:

For over 17 years, the Monterey County Environmental Health Bureau has successfully collaborated with the City and other local municipalities to implement a countywide Used Oil and Filter Recycling Program.

This program is funded by an Oil Payment Program (OPP) grant from the California Department of Resources Recycling and Recovery (CalRecycle). The Monterey County Environmental Health Bureau has served as the administrator of the OPP on behalf of all cities and the unincorporated area of the County, resulting in the leveraging of resources and consistency in outreach efforts.

In FY 2023/24, the County collected 166,391 gallons of oil and 28,153 used oil filters for proper disposal.

The County also ran 220 ads through various media outlets, including radio, newspaper and online. In addition, the filter exchange program paid for 118 filters for residents that were given vouchers when recycling used oil filters during Community Clean Up Days. Additional program highlights are included in the County’s letter to the City (Attachment 1). In order to continue this successful partnership, the City must provide a letter each year (Attachment 2) authorizing the Monterey County Environmental Health Bureau to act as the lead agency to administer the OPP.

FISCAL IMPACT:

The program is funded by a CalRecycle grant and does not impact the City’s budget.

PRIOR CITY COUNCIL ACTION:

Council authorized sending similar letters on July 6, 2021, June 6, 2022, July 11, 2023, and July 9, 2024 to continue the Used Oil Program.

ATTACHMENTS:

Attachment 1) Letter from Monterey County Department of Health and Annual Report Attachment 2) Draft Letter to Monterey County from City Administrator May 2, 2025
Chip Rerig
City Administrator
City of Carmel-by-the-Sea
PO Box CC
Carmel-by-the-Sea, CA 93921
Dear Mr. Rerig:

Each year the Monterey County Environmental Health Bureau (EHB) requests a letter of authorization from the City Administrator or designee authorizing the County of Monterey to execute all documents necessary to continue to implement the annual Oil Payment Program Cycle 16 (OPP16) on your city’s behalf. A sample letter is enclosed for your convenience. We request that you return the signed authorization letter to our office by June 6, 2025, to ensure timely submittal to CalRecycle.

For over 15 years, the EHB has administered a successful countywide Used Oil & Filter Recycling Program on behalf of all cities and the unincorporated area of Monterey County. The Program is funded by a grant from the California Department of Resources Recycling and Recovery (CalRecycle) and supports used oil and filter recycling activities throughout the County. Enclosed is the FY 2023-2024 Annual Report Summary detailing the activities, outreach events and volume collected as a result of this program. Below are a few highlights of program activities:
 Ran over 220 ads in English and Spanish through various media outlets.  Filter exchange program paid for 118 filters for residents that were given vouchers when recycling used oil filters during Community Clean Up Days.  Collected 166,391 gallons of used oil and 28,153 used oil filters.

Continuing to pool funds allows both the Cities and County to continue to achieve greater efficiencies by maximizing resources, allowing consistency in outreach efforts, and preventing duplication of labor. I look forward to continuing working with your city in providing used oil and filter recycling services to our community.

Please contact Recycling Services at (831) 755-8907 should you need further information regarding this program.

Sincerely,
Ric Encarnacion, REHS, MPH
Bureau Chief, Environmental Health Bureau
Docusign Envelope ID: 386CD02A-ACF0-41DB-AA2C-1FEA6AA3F20E Attachment 1
Recipient/Jurisdiction: Monterey County Status: Open
Fiscal Year: 2023-24 Program Advisor: Batavia, Ashraf
Annual Report Summary
Oil Collection Type Oil (Gallons) Oil Filters
Certified Collection Centers 103,622
PHHW and ABOPS 15,829 7,700
Agricultural Collection 26,920 14,250
Residential Collection 19,300 6,203
Marinas 720
Oil Collection Total: 166,391 28,153
Expenditures
PAYMENT NUMBER : OPP13-23-0251
AVAILABLE BALANCE 45,565.70
Administration Indirect / Overhead Cost 5,612.44
Personnel 19,613.95
Collection Curbside (allow resident 8,231.06
Education Other 863.38
Radio Ads 7,000.00
Materials/Construction Filter Bags 1,700.00
Oil Rags 1,144.87
Oil Tanks 1,400.00
REMAINING BALANCE 0.00
PAYMENT NUMBER : OPP14-23-0251
AVAILABLE BALANCE 92,025.00
Administration Indirect / Overhead Cost 1,169.92
Personnel 6,275.89
Collection Curbside (allow resident 864.44
Education Other 472.98
Radio Ads 3,000.00
Materials/Construction Filter Bags 1,085.90
REMAINING BALANCE 79,155.87
Docusign Envelope ID: 025954AB-094A-42BA-AA44-ACC242128BDA Attachment 1
Program Highlights
Theme: One of the main activities of the Used Oil Program is to promote/increase used oil filter collection. What activities did you conduct to increase used oil filter collection?
The County of Monterey Used Oil and Filter Recycling Program provides outreach and education to residents of Monterey County on how to recycle used oil and filters. During the 2023 calendar year Monterey County Environmental Health (MCEH) placed radio advertisements, conducted site visits to local Certified Collection Centers (CCC’s) and continued to cover the cost of used oil and filter curbside collection, agricultural and marine centers. The program also continues to cover the cost of maintenance and repairs of oil tanks at various oil collection sites. o Paid for 220 – 15 second radio ads both in English and Spanish radio iHeart Radio on the Total Traffic & Weather Network focusing on the residential and curbside collection programs. Advertisements are played on KDON 102.5, KION 101.1FM, KOCN 105.1, KTOM 92.7 and La Preciosa KPRC.

Staff post information on recycling used oil and filters via Instagram and the County website.

Conducted 6 filter exchange events.

Conducted 30 site visits to Certified Collection Centers.

Did you increase or decrease used oil and filter collection compared to last year? How much and why? Used oil collection data decreased in 2023 compared to 2022. The decrease in filter collection data could be the cause of the following:
• We were not able to capture filter collection data from Certified Collection Centers. • As of July 2023 we are no longer collecting used oil and filters from Sturdy Oil and the marinas (Moss Landing Harbor and Monterey Bay Boat Works).

The total gallons of used oil collected in 2023: 166,391 gallons. This was a 14% decrease compared to prior year data collection.

The total number of used oil filters collected in 2023: 28,153 filters. This was a 28% decrease compared to prior year data collection.

Oil Collection at CCC’s increased by 3%. Filter data was not able to be captured. MCEH staff would like to know how to obtain the used oil and filter data going forward by the CCC’s so that it can still be incorporated in the report.

Collection at PHHW/ABOP’s decreased by 37% for used oil and increased 13% in filter collection. The increase in filters collected is mainly because information on HHW disposal is listed on Monterey County’s website as well as the HHW collection sites webpages. Also, when staff tables at community clean up events direct outreach on HHW is provided to the public.

Collection at Agricultural Used Collection centers decreased by 47% for used oil and 44% for filter collection. As of July 2023, Sturdy Oil is no longer part of the Monterey County Used Oil and Filter Recycling Program.

Used oil collection for the Curbside program increased by 11% and decreased by 1% for filter collection. MCEH staff placed electronic and radio advertisements for the curbside program. The program provides containers and filter bags to haulers. Staff used the manifest data provided by Bayside Oil, our used oil hauler and contacted the haulers directly to obtain this data.

Marine
Used oil collection at marine centers decreased 47% in used oil collection and decreased in filter collection. As of July 2023, Moss Landing Harbor and Monterey Bay Boat Works are no longer part of the Monterey County Used Oil and Filter Recycling Program.

Were there any program changes from this year to last year? During 2023 MCEH amended its contract with Bayside Oil so that we no longer pick up used oil and filters from Sturdy Oil and the marina collection centers (Moss Landing Harbor and Monterey Bay Boat Works).

If you dropped a program or method, why do you think it didn't work? As of July 2023, MCEH no longer collects used oil and filters from agricultural and marine centers. This decision was made due to the decrease in program funding and in order to keep providing used oil kits, education and outreach to do it yourselfers.

What program or method has worked best for you?
Tabling at events and hosting filter exchange events are the best methods for providing direct education and outreach where a large number of customers are do-it-yourselfers.

Did you develop any best practices or techniques to share with other grantees? Not at this time.

What can CalRecycle do to help you? Or what would you like to see modified to better assist you? We would like to collaborate with Certified Collection Centers (CCC) more often and would like CalRecycles suggestion on how to get the CCC's more involved.

Docusign Envelope ID: 025954AB-094A-42BA-AA44-ACC242128BDA Attachment 1
“I certify under penalty of perjury, under the laws of the State of California, that I have read the Oil Payment Program (OPP) Guidelines (Guidelines), that the submitted Annual Report and Expenditure information is correct, and that all funds received under the OPP have been expended in accordance with the Guidelines.” X
Date
Print Name
Signature of Signature Authority (as authorized in Resolution) or Authorized Designee (as authorized in Letter of Designation)
IMPORTANT! Recipient must print out this page, obtain Signature of Signature Authority, upload signed document to the LoGOPP system, and retain the original document in Recipient's cycle file.

Annual Report Certification
Docusign Envelope ID: 025954AB-094A-42BA-AA44-ACC242128BDA 8/15/2024 | 10:41 AM PDT
Elsa Jimenez
Attachment 1
City of Carmel-by-the-Sea

DEPARTMENT OF PUBLIC WORKS

POST OFFICE BOX CC
CARMEL-BY-THE-SEA, CA 93921
(831) 620-2070
June 2, 2025
Mr. Ric Encarnacion, REHS, MPH
Bureau Chief of Environmental Health Bureau
County of Monterey
1270 Natividad Road
Salinas, CA 93906
Subject: Authorization Letter for the Used Oil Payment Program Cycle 15, FY 2025/26 As the City Administrator of the City of Carmel-by-the-Sea, I am authorized to contractually bind the City of Carmel-by-the-Sea. Pursuant to this authority, I hereby authorize the County of Monterey to submit a regional application and act as Lead Agency for the Used Oil Payment Program Cycle 15 for Fiscal Year 2024/25 on behalf of the City of Carmel-by-the-Sea.

The County of Monterey is hereby authorized to execute all documents necessary to implement the grant under the Used Oil Payment Program Cycle 15 (OPP 15).

For any questions, please contact Mary Bilse, Environmental Programs Manager, at 831-620- 2078.

Sincerely,
Chip Rerig
City Administrator
P.O. Box CC
Carmel-by-the-Sea, CA 93921
Cc: Ken Wysocki, Director of Public Works
Mary Bilse, Environmental Programs Manage
Attachment 2

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
June 2, 2025
CONSENT AGENDA (Estimated time - 10 min)
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Nova Romero, City Clerk
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

Resolution 2025-043, authorizing a Free Use Day of the Sunset Center Theater and Lobby for the Carmel Foundation's Annual Meeting and 75th Anniversary Celebration on September 24, 2025
RECOMMENDATION:

Adopt Resolution 2025-043, authorizing a Free Use Day of the Sunset Center Theater and Lobby for the Carmel Foundation's Annual Meeting and 75th Anniversary Celebration on September 24, 2025.

BACKGROUND/SUMMARY:

The 2017 Agreement between the City and Sunset Cultural Center, Inc. (SCC) provides that the City shall have the right to use the theater and lobby for up to twelve (12) full days each fiscal year without charge, as long as the spaces have not already been committed to rental customers by SCC.

Executive Summary
Established in 1950, the Carmel Foundation has been a vital part of the community, dedicated to supporting older adults through programs that promote healthy aging, social connection, and lifelong learning. In addition to offering more than 60 classes and activities weekly, the Foundation also provides 49 affordable housing units for low-income seniors, helping residents age in place with dignity.

The Carmel Foundation has submitted a request for a free use day at the Sunset Center on Thursday, September 24, 2025, to host their Annual Meeting and 75th Anniversary Celebration. This special late afternoon event will honor the Foundation’s decades of service to the community and will be open to both Foundation members and the general public at no cost.

This event event will commemorate the Foundation’s 75 years of service and aims to bring together members and the broader community in celebration of this milestone. Offering free admission to all attendees underscores the Foundation’s commitment to inclusivity and community engagement.

The request letter from the Carmel Foundation is included as Attachment 2.

The Carmel Foundation has tentatively booked the theater and lobby for the requested date and will confirm with Sunset Center should the Council authorize the free use day.

Recommendation
Staff recommends adopting the attached Resolution (Attachment 1) authorizing one (1) free use day of the Sunset Center Theater and Lobby for the Carmel Foundation's Annual Meeting and 75th Anniversary Celebration on September 24, 2025.

FISCAL IMPACT:

The revenue loss from waiving the Sunset Center rental fee is justified by the event’s benefit to the community.

PRIOR CITY COUNCIL ACTION:

None for this action
ATTACHMENTS:

Attachment 1) Resolution 2025-043
Attachment 2) Letter from Carmel Foundation

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION NO. 2025-043

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING ONE (1) FREE USE DAY OF THE SUNSET CULTURAL CENTER THEATER AND LOBBY FOR THE CARMEL FOUNDATION’S ANNUAL MEETING AND 75TH ANNIVERSARY CELEBRATION ON SEPTEMBER 24, 2025
WHEREAS, the City's Lease Agreement with Sunset Center Cultural Center (SCC), adopted on June 6, 2017, allows the City to use the Sunset Center theater, lobby, and dressing rooms for up to twelve (12) full days (designated in the Lease Agreement as "Free Theater Days") each fiscal year without charge; and WHEREAS, the Carmel Foundation, a non-profit organization, has been a vital part of the community, dedicated to supporting older adults through programs that promote healthy aging, social connection, and lifelong learning, and provides 49 affordable housing units to low-income seniors; and WHEREAS, the Carmel Foundation is requesting one (1) free use day of Sunset Center on Thursday, September 24, 2025, to host their Annual Meeting and 75th Anniversary Celebration; and WHEREAS, this community event will commemorate the Foundation’s 75 years of service to the community and will be open the public at no cost; and
WHEREAS, granting the Carmel Foundation one (1) Sunset Center Free Theater Day will result in significant savings in facility use fees for this organization.

NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THESEA DOES HEREBY:

Authorize the Carmel Foundation to utilize one (1) of the City's Sunset Center Free Theater Days in FY 2025- 2026.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 2nd day of June, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:
_________________________________ ________________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
Attachment 1
April 18, 2025
City Clerk Nova Romero
City of Carmel-by-the-Sea
P.O. Box CC
Carmel, CA 93921
Subject: Request for Free Use Day- Sunset Center, September 24, 2025 Dear Nova,
The Carmel Foundation respectfully requests a free use day at Sunset Center on Wednesday, September 24, 2025, for a special late afternoon event: our Annual Meeting and 75th Anniversary Celebration.

Founded on April 21, 1950, The Carmel Foundation has been dedicated to enhancing the lives of older adults through a wide range of programs that support healthy aging, lifelong learning, social connection, and community engagement. In addition to offering over 60 classes and activities each week, the Foundation provides low-income senior housing through 49 affordable unitssupporting aging in place with dignity and community.

This event isfree to all Carmel Foundation members, and in honor of our milestone anniversary, we are also inviting the public to attend at no charge. We hope the City will support our mission by granting use of Sunset Center for this celebratory and inclusive community event.

Thank you for considering our request. We would be honored to welcome you at the celebration! President and CEO
The Carmel Foundation
Join other today to care for our community's seniors tomo"ow P.O. Box 1050, Carmel, CA 93921 831.624.1588 www.carmelfoundation.org Attachment 2

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
June 2, 2025
CONSENT AGENDA (Estimated time - 10 min)
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Javier Hernandez, Project Manager
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

Resolution 2025-044 authorizing the City Administrator to execute Amendment No. 1 to the construction contract with Coastal Paving & Excavating, Inc., for added construction services associated with the Drainage System Repairs Projects in the amount of $95,190.57.

RECOMMENDATION:

Adopt Resolution 2025-044 authorizing the City Administrator to execute Amendment No. 1 to the construction contract with Coastal Paving & Excavating, Inc., for added construction services associated with the Drainage System Repairs Projects in the amount of $95,190.57.

BACKGROUND/SUMMARY:

Staff requests approval of Amendment No. 1 in the amount of $95,190.57 to the construction contract with Coastal Paving & Excavating, Inc. for the Drainage System Repairs at 4 Locations Project. This amendment accounts for additional work resulting from unforeseen site conditions, emergency storm drain repairs, and a revised scope of work for Project #4 (Acacia Way/Flanders Way) which was previously deferred.

Project Background:

In September 2024, the City Council awarded a construction contract to Coastal Paving & Excavating, Inc. for priority storm drain improvements identified in the 2023 Storm Drain Master Plan Update. The initial contract included three locations (Projects #1–3), targeting areas with recurrent flooding by upgrading drainage infrastructure.

Project #4 (Acacia Way) was included in the bid documents as an alternate due to its persistent drainage issues. However, it was not included in the original budget award due to budget constraints and higher-thanexpected bids. (Refer to Attachment 3:Staff Report September 2024 for details on the bidding process and project descriptions.)
Amendment No. 1 - Justification and Scope:

Following the start of construction, several unforeseen site conditions and changes in project requirements necessitated additional work. At Project #2 (Lincoln/Second Avenues),Coastal Paving discovered discrepancies between the surveyed and actual storm drain alignments. These differences required additional potholing and revisions to the construction plans to address unanticipated utility conflicts. Around the same time, a storm drain pipe failed at the intersection of Second Avenue and Mission Street, requiring immediate emergency repairs, which were completed by the contractor.

At Project #1 (Eleventh Avenue), field assessments revealed that the pavement was in significantly worse condition than originally estimated. As a result, the reconstruction limits were expanded to include additional failed pavement areas. In addition, drop manholes were installed due to the depth of the new pipeline.

However, the City realized some cost savings because a section of the storm drain did not require concrete encasement, and the existing soil was found to have adequate structural integrity, eliminating the need for drain rock bedding.

For Project #4 (Acacia Way), City staff met with local residents to explore alternatives to the originally proposed headwall and subsurface drainage improvements. Based on these discussions, a revised scope was developed that eliminates the need for underground infrastructure. The new plan focuses on restoring surface drainage functionality by repaving the failed section of roadway and installing asphalt berms to direct runoff. This approach is more cost-effective and is expected to reduce project costs by approximately $35,800 compared to the original design.

Currently, the project is about 60% complete, and the remaining contingency from the original 10% ($116,835) has been reduced to approximately $36,102.43. Work has recently started at Project #3 (Santa Fe Street), where early potholing revealed potential construction challenges, including utility conflicts and granite rock formations. These may require additional resources to resolve.

Additionally, staff has identified an emerging drainage issue along North San Antonio Avenue, where subgrade failure and ponding have been observed. If funds remain after addressing the above changes, this location may be addressed under the existing contract.

Attachment #4 – Change Order No. 1
During the design phase of Project #2, the existing storm drain alignment was surveyed. However, once construction began, it was discovered that the actual alignment had been modified, likely to avoid utility conflicts. As a result, Coastal Paving was required to perform additional potholing, which led to the necessary design revisions outlined in Attachment #4. Additionally, the City experienced a storm drain pipe failure at the intersection of Second Avenue and Mission Street, and Coastal Paving & Excavating responded promptly to complete the emergency repairs.

Attachment #5 – Change Order No. 2
Change Order No. 2 pertains to construction activities at Project #1 and reflects an expansion of the reconstruction limits due to the deteriorated condition of the existing asphalt. The scope was expanded to include additional failed asphalt areas and required the installation of drop manholes due to the depth of excavation. The City was able to recover a portion of the associated costs, as detailed in the table below.

This cost savings resulted from two factors: a section of the storm drain did not require concrete encasement, and the existing soil was determined to have sufficient structural integrity, eliminating the need for drain rock bedding.

Attachment #6 –Revised Approach for Project #4 – Acacia Way City staff met with residents of the Acacia Way neighborhood to develop a streamlined approach for repairing the failed section of roadway. The initial proposal involved the replacement of storm drain facilities.

However, following several meetings, it was determined that a more efficient and cost-effective solution would be to restore surface access by reinstalling asphalt paving, including the addition of asphalt berms along the edge. This revised approach will replace the originally proposed Project #4 and is expected to result in cost savings of approximately $33,524. The work will proceed upon approval of the contract amendment.

While the project included a 10% contingency budget of $116,835, construction is currently approximately 60% complete, leaving a remaining contingency balance of $36,102.43 for Project #3. As work has only recently begun at this location, exploratory potholing has revealed conflicts with existing gas and water utilities, as well as granite rock formations. These unforeseen conditions present a potential for additional costs as construction progresses.

The requested contract amendment would provide the flexibility to continue with the planned scope for Project #3 while also allocating funds for the revised work associated with Project #4. In addition, staff has identified other areas in need of repair that could be addressed under this contract. One such location is described in Attachment #7, along North San Antonio Avenue, where early signs of subgrade failure and ponding during light to moderate rain events have been observed.

Environmental Determination:

The Santa Fe Street and Lincoln Street projects were determined to be exempt from CEQA under Sections 15301(b), 15303(d), and 15061(b)(3), as they involve minor improvements to existing infrastructure with no significant environmental impact. Notices of Exemption were filed accordingly.

The Eleventh Avenue and Acacia Way projects are not subject to CEQA, as they do not meet the definition of a project under Public Resources Code Section 21065.

FISCAL IMPACT:

In June 2024, Council adopted the CIP Budget for FY 2024/2025 which included $1,218,000 for this Project in CIP Account Number 301-311-00-43008. Council also approved a separate CIP Contingency Fund of $400,000 for any CIP project that may need additional funds to proceed into construction.

The total estimated cost for this Project in the current FY, including the cost for the proposed construction contract with a 10% contingency and Amendment No. 1 of $1,392,775.57, are listed below.

No. Company Services Cost
1 Neill Engineers
Design Support
During Construction
$6,400
2 Denise Duffy &
Associates
CEQA Environmental
Reviews
6,000
3 Coastal Paving
& Excavating
Construction – Base Bid
(Projects #1, 2, 3)
1,168,350
4 Coastal Paving
& Excavating
10% Contingency for
Unforeseen Conditions
116,835
5 Coastal Paving
& Excavating
Contract Amendment No. 1 95,190.57
Total $1,392,775.57
The total estimated Project cost would expend all of the $1,218,000 CIP Budget appropriated for this Project. The balance required to award Amendment No. 1 is $95,190.57 is available from the $400,000 CIP Contingency Fund which has a current balance of $292,335. This reallocation would reduce the Contingency Fund down to $197,144.43 for any future needs this FY.

PRIOR CITY COUNCIL ACTION:

In July 2023, Council adopted Resolution 2023-072 approving an Amendment to the Professional Services Agreement with Neill Engineers, Corp., in the amount of $159,100, to prepare design plans for four drainage improvement projects.

In June 2024, Council adopted Resolution 2024-047 adopting the FY 2024/25 CIP Budget which appropriated $1,218,000 for construction of the Drainage System Repairs at 4 Locations Project plus $400,000 as a separate CIP Contingency Fund.

In December 2024, Council adopted Resolution 2024-098 authorizing the City Administrator to execute a construction contract with Coastal Paving & Excavating, Inc., in an amount, including contingency, of $1,285,185, for Projects #1, 2, and 3 of the Drainage System Repairs Projects.

ATTACHMENTS:

Attachment 1) Resolution 2025-044
Attachment 2) Amendment No.1
Attachment 3) Staff Report_2024_12_3
Attachment 4) Change Order No.1
Attachment 5) Change Order No.2
Attachment 6) Acacia Way Proposal
Attachment 7) N. San Antonio Ave Proposal

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION NO. 2025-044

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE AMENDMENT NO. 1 TO THE CONSTRUCTION CONTRACT WITH COASTAL PAVING & EXCAVATING, INC. FOR ADDED

CONSTRUCTION SERVICES ASSOCIATED WITH THE DRAINAGE REPAIRS PROJECTS IN THE AMOUNT OF $95,190.57.

WHEREAS, in July 2023, Council adopted Resolution 2023-072 approving an Amendment to the Professional Services Agreement with Neill Engineers, Corp., in the amount of $159,100, to prepare design plans for four drainage improvement projects; and WHEREAS, in June 2024, Council adopted Resolution 2024-047 adopting the FY 2024/25 CIP Budget which appropriated $1,218,000 for construction of the Drainage System Repairs at 4 Locations Project plus $400,000 as a separate CIP Contingency Fund.; and WHEREAS, in December 2024, Council adopted Resolution 2024-098 authorizing the City Administrator to execute a construction contract with Coastal Paving & Excavating, Inc., in an amount, including contingency, of $1,285,185, for Projects #1, 2, and 3 of the Drainage System Repairs Projects; and
WHEREAS, Amendment No. 1 to the Agreement for Contractor Services with Coastal Paving & Excavating, Inc. for added construction services associated with the Drainage System Repairs Project; and
WHEREAS, per Amendment No. 1, a budget of $95,190.57 is included for payment to Coastal Paving & Excavating Inc. for additional work required due to unforeseen site conditions encountered during excavation, as well as emergency storm drain repairs on a failed storm drain pipeline; and
WHEREAS, the original Agreement for Contractor Services in the amount of $1,285,185, together with Amendment No. 1 in the amount of $95,190.57, results in a total contract value of $1,380,375.57; and
WHEREAS, there is sufficient budget available in the Capital Fund Account to cover fees for the Capital Improvement Projects.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES HEREBY:

Authorize the City Administrator to execute Amendment No. 1 to the Agreement for Contractor Services with Coastal Paving & Excavating, Inc. for added construction services associated with the Drainage System Repairs Projects in the amount of $95,190.57.

Attachment 1
Resolution No. 2025-044

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BYTHE-SEA this 2nd day of June, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:
________________________ __________________________
Dale Byrne, Mayor Nova Romero, MMC, City Clerk
Attachment 1
AMENDMENT NO. 1 TO
AGREEMENT # PWD-COASTALPAVING-215-24-25

AGREEMENT FOR CONSTRUCTION SERVICES
FOR FY 2023/24 STORM DRAIN IMPROVEMENT PROJECTS

1. This amendment (the "Amendment") is made by City of Carmel-by-the-Sea and Coastal Paving & Excavating, Inc., parties to Agreement #PWD-COASTALPAVING-215-24-25 (the "Agreement") executed on January 06, 2025.

2. The Agreement is amended as follows:
a. Section 1, Services, is amended to include the following engineering and constructions support services and related services during Fiscal Year 2024/25, as described in the Change Orders #1 and #2 and extra work estimate #3558 in Exhibit A.1:

Change Order #1 - Project Location #2 (2nd Avenue and Lincoln Street)  Installation of 24” PVC PS 115 Storm Drain at added depth  Construction of Storm Drain Manholes at added depth
 Additional Potholing
 Emergency Storm Drain Repair (Mission St. and 2nd Ave.) Change Order #2 - Project Location #1 (11th Avenue)
 Construction of Storm Drain Drop Manholes
 Installation of 18” PVC PS 115 Storm Drain Concrete Encased  Installation of 18” PVC PS 115 Storm Drain
 Remove, Re-Grade & Re-pave area adjacent to new drop catch basin, including raising AC berm at Carmelo & 11th
 Permeable drain rock bedding, if necessary
Estimate #3558 Asphalt Work at Acacia Way
 Prepare site including clearing and re-grading shoulder  Install hot mix asphalt patching
 Install Hand Rolled Berm
b. Section 2, Compensation, of the Agreement is amended and restated as follows:

Subject to any limitations set forth in this Agreement, the City agrees to pay and Contractor agrees to accept as full and fair consideration for the performance of this Agreement, fees as set forth in Contractor’s Fee Schedule (Exhibit “B.1”), in a total amount not-to-exceed Ninety-two thousand, nine hundred fourteen dollars and fifty-seven cents ($92,914.57) for services performed in Fiscal Year 2024/25. Therefore, the “Maximum Authorized Expenditure” under this Agreement, including Amendment No. 1, is One million, three hundred ninety thousand, four hundred ninety-nine dollars and fifty-seven cents ($1,390,499.57).
c. Section 3, Agreement Term, of the Agreement is amended and restated as follows:

The work under this Agreement will commence by June 9, 2025 and must be completed by July 31, 2025 unless sooner terminated or the City grants an extension of time in writing Attachment 2
pursuant to the terms of this Agreement, except for provisions in this Agreement that will survive the termination or completion of this Agreement.

Contractor will perform Amendment No. 1 services in a timely manner and in accordance with the Project Schedule for Fiscal Year 2024/25 in Exhibit B.1.

3. Except as set forth in this Amendment, the Agreement is unaffected and shall continue in full force and effect in accordance with its terms. If there is conflict between this amendment and the Agreement or any earlier amendment, the terms of this amendment will prevail.

4. Each party represents and warrants that all necessary action has been taken by such party to authorize the undersigned to execute this Amendment and to bind the parties to the performance of its obligations.

5. This Amendment may be executed in counterparts, each of which will be deemed an original, and all of which, when taken together, constitute one and the same instrument. The Amendment will be considered executed when the signature of a party is delivered by facsimile or other electronic transmission. Such facsimile or other electronic signature will have the same effect as an original signature.

6. If any term, condition, or covenant of this Amendment is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Amendment will not be affected and the Amendment will be read and construed without the invalid, void or unenforceable provision.

CONSULTANT:

By: _____________________________ Date: ______________________

CITY:

By: _____________________________ Date: ___________________ Chip Rerig, City Administrator
ATTEST:

By: _____________________________ Date: ______________________ Nova Romero, MMC, City Clerk
Attachment 2
Date: 4/10/2025
1 $ 1,168,350.00
Item No. Bid Qty Actual Qty Unit Price
+/
- Total
6 270 270 $107.38 $ 28,992.00
14 3 2 $2,250.00 $ 4,500.00
$ -
T&M01 0 1 $12,265.57 $ 12,265.57
T&M02 0 1 $11,000.00 $ 11,000.00
$ 56,757.57
Total CCO approved plus this CCO: $ 56,757.57
$ 1,225,107.57
Original Completion Date:

CD/WD CD/WD
Date:

Date:

Date:

Total of this Contract Change Order (CCO):

Title:

Reason for Change:

Total project cost to date:

Title:

Title:

Approved by City:

Total Extension Time: Revised Completion Date:

Project: FY 2023/24 Storm Drain Improvement Projects
Construct Storm Drain Manhole (Additional Cost Due to Added Depth)
Contract Change Order
Contractor:

Total CCO approved to date:

CONTRACT CHANGE ORDER NO.

Original Contract + $:

Time Extension:

Accepted by Contractor:

City of Carmel-by-the-Sea
Coastal Paving & Excavating, Inc. Agreement No:PWD-COASTALPAVING-215-24-25 Additional Potholing
Emergency Storm Drain Repair (20LF of 18" SD)
Description
1Carmel-by-the-Sea, CA 93921
P.O. Box CC
Public Works
Added cost associated with difference in site conditions and addition of an emergency repair to failing SD not associate with this project.

Recommended By:

This change order hereby amends the Contract, and all Contract provisions will apply hereto. This Change Order will become effective when approved by the authorized City representative. By signing the Change Order, the Contractor acknowledges and agrees that the stipulated compensation includes payment for all direct and indirect costs, schedule modification, extended overhead costs, all other fees, and cumulative impact on all other work under the Contract. Signing of the Change Order constitutes a full mutual accord and satisfaction for the changes, and the time and/or cost adjustment.

You are hereby requested to comply with the following changes from the Contract Plans and Specifications:

Install 24" PVC PS 115 Storm Drain, including 2-24"x24"x12" tee fittings (Additional Cost Due to Additional Depth)
Javier Hernandez
Project Manager
Attachment 2
Javier Hernandez <[email protected]>
FY 2023/2024 Storm Drain Improvement Projects - CPEX Job #2599 11 messages
Victor Davi <[email protected]> Fri, Mar 21, 2025 at 11:11 AM To: Javier Hernandez <[email protected]>, Casey Kenyon <[email protected]>, Michael Melicia <[email protected]>, Cheyenne Reynolds <[email protected]> Javier,
In accordance with our site meeting yesterday regarding the additional depth we have had to navigate through due to utility conflicts and other issues, Coastal Paving & Excavating is requesting a contract change order to compensate for the impacts on our operation for the work on Line 'A' on Lincoln Street:

Bid Item 6 270 LF $550.00 / LF $148,500
Actual Cost 270 LF $736.00 / LF $198,720
Additional Cost = $50,220
As I mentioned, we have identified several potential offsets included in our estimate that will help in the reduction of this cost overrun:

Bid Item 20 - Slurry cement backfill < $ 3,200 >
In Bid Item - Potholing < $ 9,618 >
In Bid Item - Rock Contingency $ < $ 11,290 >
Offset Total: < $ 21,228 >
Net Change Order Request: $ 28,992.00
Please review this information and let me know if you have any questions. --
Victor Davi
Senior Estimator | CPEX
Monterey Office: 831- 646-2099
Cell: 831-901-0072
w: coastalpavingex.com
e: [email protected]
Javier Hernandez <[email protected]> Mon, Mar 24, 2025 at 10:21 AM To: Victor Davi <[email protected]>
Cc: Casey Kenyon <[email protected]>, Michael Melicia <[email protected]>, Cheyenne Reynolds <[email protected]>
Victor,
Thank you for sending this over, this doesn't account for the extra on the initial potholing correct? Also, would this put us through the manhole construction on second and lincoln? Thanks again for working with us on this.
[Quoted text hidden]
--
Javier Hernandez, PM
[email protected]
4/4/25, 9:09 AM Carmel-by-the-Sea Mail - FY 2023/2024 Storm Drain Improvement Projects - CPEX Job #2599 https://mail.google.com/mail/u/0/?ik=5e7e80f58d&view=pt&search=all&permthid=thread-f:1827228282294272223&simpl=msg-f:182722828229427222… 1/4 Attachment 2
O: 831-427-7665
C: 831-975-1939
Victor Davi <[email protected]> Mon, Mar 24, 2025 at 1:36 PM To: Javier Hernandez <[email protected]>, Michael Melicia <[email protected]>, Casey Kenyon <[email protected]>, Cheyenne Reynolds <[email protected]> Javier,
This does not account for the initial potholing and/or the impacts to manholes and catch basins.

The MH's will be deeper but I believe we can maintain the CB depths. [Quoted text hidden]
Javier Hernandez <[email protected]> Mon, Mar 24, 2025 at 2:01 PM To: Victor Davi <[email protected]>
Cc: Michael Melicia <[email protected]>, Casey Kenyon <[email protected]>, Cheyenne Reynolds <[email protected]>
Victor,
If we can make this number work for the effects of the deeper excavation, I can start drafting up the change order to include this and the initial potholing along with the emergency SD work? Please let me know, otherwise we can wait and discuss upon completion of the manhole work?
Thank you
[Quoted text hidden]
Victor Davi <[email protected]> Mon, Mar 24, 2025 at 2:04 PM To: Javier Hernandez <[email protected]>
Cc: Michael Melicia <[email protected]>, Casey Kenyon <[email protected]>, Cheyenne Reynolds <[email protected]>
Javier,
Let me discuss this with the field and get back to you. [Quoted text hidden]
Victor Davi <[email protected]> Tue, Mar 25, 2025 at 2:15 PM To: Javier Hernandez <[email protected]>
Cc: Michael Melicia <[email protected]>, Casey Kenyon <[email protected]>, Cheyenne Reynolds <[email protected]>
Javier,
The added cost for deepened manholes #2 & #3 on Lincoln Street is $2,250/EA - $4,500 total.

Let me know if you have any questions, or need additional information. [Quoted text hidden]
Javier Hernandez <[email protected]> Wed, Mar 26, 2025 at 6:53 AM To: Victor Davi <[email protected]>
Cc: Michael Melicia <[email protected]>, Casey Kenyon <[email protected]>, Cheyenne Reynolds <[email protected]>
Victor,
Thank you for this information,
Casey, I have a check in with Cheyenne mainly to go over billing, I think the thought is that we issue one change order to cover the majority of these costs. I would suggest we break them up into the three phases/sites and approach it that way. 4/4/25, 9:09 AM Carmel-by-the-Sea Mail - FY 2023/2024 Storm Drain Improvement Projects - CPEX Job #2599 https://mail.google.com/mail/u/0/?ik=5e7e80f58d&view=pt&search=all&permthid=thread-f:1827228282294272223&simpl=msg-f:182722828229427222… 2/4 Attachment 2
Cheyenne, I think we will cancel today's meeting which will give me time to go out in the field and confirm some quantities for myself. I'm open to suggestions,
Thank you
[Quoted text hidden]
Casey Kenyon <[email protected]> Wed, Mar 26, 2025 at 6:58 AM To: Javier Hernandez <[email protected]>
Cc: Victor Davi <[email protected]>, Michael Melicia <[email protected]>, Cheyenne Reynolds <[email protected]>
Ok thank you Javier. We are currently not on site. Chris is still out and I can’t man the site without him but can be available if you would like to meet let me know. Thank you.

Casey Kenyon
Superintendent | CPEX
Monterey Office: 831- 646-2099
Salinas Office: 831-646-3100
w: coastalpavingex.com
e: [email protected]
[Quoted text hidden]
Javier Hernandez <[email protected]> Wed, Mar 26, 2025 at 7:11 AM To: Casey Kenyon <[email protected]>
Cc: Victor Davi <[email protected]>, Michael Melicia <[email protected]>, Cheyenne Reynolds <[email protected]>
Casey,
Thank you for the update, I will begin drafting up the change order upon my visit, that being said, I will have a draft ready for review upon completion of the construction at the 2nd and Lincoln site. When do we have formwork for concrete scheduled for, is that what comes next? I want to make sure I'm available to review that phase of the project.

Thank you
[Quoted text hidden]
Cheyenne Reynolds <[email protected]> Wed, Mar 26, 2025 at 9:49 AM To: Javier Hernandez <[email protected]>
Cc: Casey Kenyon <[email protected]>, Victor Davi <[email protected]>, Michael Melicia <[email protected]>
Javier,
Just let me know what works best for you.

Thank you,
4/4/25, 9:09 AM Carmel-by-the-Sea Mail - FY 2023/2024 Storm Drain Improvement Projects - CPEX Job #2599 https://mail.google.com/mail/u/0/?ik=5e7e80f58d&view=pt&search=all&permthid=thread-f:1827228282294272223&simpl=msg-f:182722828229427222… 3/4 Attachment 2
[Quoted text hidden]
Javier Hernandez <[email protected]> Wed, Mar 26, 2025 at 10:03 AM To: Cheyenne Reynolds <[email protected]>
Cheyenne,
Let's skip today's meeting, I have a ton of backlog and would like to get out to the site today as well. If you could just provide me with schedule updates as you generate them that would be great. I published the last schedule, so I'm sure I'm going to get calls once the neighbors see you're still out there come April 7th.

Thank you
[Quoted text hidden]
4/4/25, 9:09 AM Carmel-by-the-Sea Mail - FY 2023/2024 Storm Drain Improvement Projects - CPEX Job #2599 https://mail.google.com/mail/u/0/?ik=5e7e80f58d&view=pt&search=all&permthid=thread-f:1827228282294272223&simpl=msg-f:182722828229427222… 4/4 Attachment 2
Javier Hernandez <[email protected]>
FY 2023/2024 Storm Drain Improvement Projects - CPEX Job #2599 Victor Davi <[email protected]> Tue, Mar 25, 2025 at 2:15 PM To: Javier Hernandez <[email protected]>
Cc: Michael Melicia <[email protected]>, Casey Kenyon <[email protected]>, Cheyenne Reynolds <[email protected]>
Javier,
The added cost for deepened manholes #2 & #3 on Lincoln Street is $2,250/EA - $4,500 total.

Let me know if you have any questions, or need additional information. [Quoted text hidden]
4/4/25, 9:09 AM Carmel-by-the-Sea Mail - FY 2023/2024 Storm Drain Improvement Projects - CPEX Job #2599 https://mail.google.com/mail/u/0/?ik=5e7e80f58d&view=pt&search=all&permmsgid=msg-f:1827602270178204352&simpl=msg-f:1827602270178204352 1/1 Attachment 2

RECIPIENT:

City of Carmel-by-the-Sea
FY 2023/2024 Storm Drain IImprovement Project
PO Box CC
Carmel-by-the-Sea, California 93921
Phone: (831) 427-7665
Estimate #3416
Sent on 02/18/2025
Total $11,000.00
Product/Service Description Qty. Unit Price Total
Emergency Storm Drain
Repair
Remove and replace 20 LF of 18" storm drain. 1 $11,000.00 $11,000.00 Total $11,000.00
This quote is valid for the next 30 days, after which values may be subject to change. We require a $1,000.00 non-refundable Deposit. Payment must be made before any work is scheduled. 50% of the contract value to be paid upon mobilization. The remaining balance will be billed upon completion or if in progress by the 5th of the following month.

Invoices to be paid within 10 days from the date of invoice. No retention to be held on payments. *A CREDIT OF 1% WILL BE APPLIED TO PAYMENTS MADE WITHIN 5 DAYS OF INVOICE DATE. *A LATE FEE OF 3% PER MONTH (36% PER ANNUM) WILL BE APPLIED TO PAST DUE BALANCES. *A CREDIT CARD FEE OF 3% WILL BE APPLIED TO ALL CREDIT CARD PAYMENTS.

Job Specific Exclusions:

Additional Exclusions: Include but not limited to: Traffic control, Permits or Fees, survey, Testing, Import or export of any kind unless otherwise stated, Hard Rock Excavation, any handling of spoils or materials generated by others, adverse sub-surface conditions, drying of soils too wet for use, SWPPP plans, installing or maintaining BMP’s, corrective action during and after a rain event, any excavation for or installation of underground utilities, damage to or repair of unmarked underground utilities, disposal of any soil or debris deemed Hazardous, temporary fencing, bonds, removal of parked cars, heavy cleaning or pressure washing, Priming oil stains, crack routing, disposal of any soil or debris deemed Hazardous, temporary fencing, any activity not specifically included in the above estimate.

We provide a standard 1-year workmanship warranty for all new installations. However, please note that there are no warranties for overlays and seal coat.

Signature: _____________________ Date: _____________
Coastal Paving & Excavating Inc.

License #1021900
24560 Silver Cloud Court | 102 | Monterey, California 93940 8316462099 | [email protected] |
https://www.coastalpavingex.com/
2/24/25
Attachment 2
Date: 5/6/2025
2 $ 1,168,350.00
Item No. Bid Qty Actual Qty Unit Price
+ /
- Total
B15 2 3 $11,000.00 $ 11,000.00
B29 60 30 $475.00 $ (14,250.00)
B30 165 195 $320.00 $ 9,600.00
B34 700 1459 $25.00 $ 18,975.00
B36 10 0 $135.00 $ (1,350.00)
$ 23,975.00
$ 56,757.57
Total CCO approved plus this CCO: $ 80,732.57
$ 1,249,082.57
Original Completion Date:

CD/WD CD/WD
Date:

Date:

Date:

Permeable drain rock bedding, if necessary
Approved by City:

Title:

Accepted by Contractor:

Title:

This change order hereby amends the Contract, and all Contract provisions will apply hereto. This Change Order will become effective when approved by the authorized City representative. By signing the Change Order, the Contractor acknowledges and agrees that the stipulated Recommended By:

Title:

Added cost associated with difference in site conditions, balance of work on 11th and Carmelo included in this Change Order Time Extension: Total Extension Time: Revised Completion Date:

Total of this Contract Change Order (CCO):

Total CCO approved to date:

Total project cost to date:

Reason for Change:

Construct Storm Drain Drop Manhole
Install 18" PVC PS 115 Storm Drain Concrete Encased
Install 18"PVC PS 115 Storm Drain
Remove, Re-grade & Re-pave area adjacent to new drop catch basin, including raising AC berm at Carmelo & 11th
You are hereby requested to comply with the following changes from the Contract Plans and Specifications:

Contract Change Order Original Contract + $:

Description
CONTRACT CHANGE ORDER NO.

Project: FY 2023/24 Storm Drain Improvement Projects
Contractor: Coastal Paving & Excavating, Inc. Agreement No:PWD-COASTALPAVING-215-24-25 City of Carmel-by-the-Sea
Public Works
P.O. Box CC
Carmel-by-the-Sea, CA 93921
President
05/06/2025
05/06/25
Project Manager
Project Manager
05/06/25
Attachment 2
RECIPIENT:

City of Carmel-by-the-Sea
FY 2023/2024 Storm Drain IImprovement Project
PO Box CC
Carmel-by-the-Sea, California 93921
Phone: (831) 427-7665
Estimate #3558
Sent on 04/16/2025
Total $14,458.00
Product/Service Description Qty. Unit Price Total
Asphalt Demo Saw cut, remove and dispose of entire designated asphalt area.
(525 SF)
1 $3,332.00 $3,332.00
Fine grading Fine grade designated area including 5 tons of base rock and installation of 3 meter boxes. (525
SF)
1 $3,867.00 $3,867.00
Asphalt Patching Install 3” of hot commercial grade asphalt to entire designated area and compact to finish. (525 SF)
1 $4,995.00 $4,995.00*
Install Hand Rolled Berm Install hand rolled berm with hot mix asphalt. (80 LF)
1 $2,264.00 $2,264.00
* Non-taxable
Total $14,458.00
This quote is valid for the next 30 calendar days, after which all values may be subject to change. We require a deposit in the amount of $1,000.00 or an amount equal to 10% of the total contract value, whichever is less. This deposit shall be considered non-refundable and must be made before any work is scheduled. Customer agrees to provide payment in an amount equal to 50% of the remaining contract value to be paid upon mobilization. The remaining balance will be billed upon completion or if in progress by the 5th day of the following month. Invoices to be paid within 10 calendar days from the date of invoice. No retention to be held on payments.
*A CREDIT OF 1% WILL BE APPLIED TO PAYMENTS MADE WITHIN 5 DAYS OF INVOICE DATE. *A LATE FEE OF 3% PER MONTH (36% PER ANNUM) WILL BE APPLIED TO PAST DUE BALANCES. *A CREDIT CARD FEE OF 3% WILL BE APPLIED TO ALL CREDIT CARD PAYMENTS.

All work will be performed in compliance with all applicable California law and regulations. We will not be held responsible for delays due to weather, shipping, supply chains, or any other items beyond our control.

Any alterations or modifications to the scope of work will require a written change order signed by both parties.

Job Specific Exclusions:

Additional exclusions include, but are not limited to: traffic control, expenses related to permits or fees, inspections, surveys, staking, testing, import or export of any kind unless otherwise stated, hard rock excavation, any handling of spoils or materials generated by other third parties, adverse sub-surface conditions, drying of soils too wet for use, SWPPP plans, installing or maintaining BMP’s, corrective action during and after any inclement weather event, any excavation for or installation of underground utilities, damage to or repairs of unmarked underground utilities, disposal of any soil or debris deemed hazardous, temporary fencing, bonds, removal of parked cars, heavy cleaning or pressure washing of any areas, priming oil stains, crack routing, and any activity not specifically included in the above estimate. 1 of 2 pages
Coastal Paving & Excavating Inc.

License #1021900
24560 Silver Cloud Court | 102 | Monterey, California 93940 8316462099 | [email protected] |
https://www.coastalpavingex.com/
Attachment 2
We provide a standard 1-year workmanship warranty for all new installations. However, please note that there are no warranties for overlays and seal coat.

Signature: _____________________ Date: _____________
2 of 2 pages
Coastal Paving & Excavating Inc.

License #1021900
24560 Silver Cloud Court | 102 | Monterey, California 93940 8316462099 | [email protected] |
https://www.coastalpavingex.com/
Attachment 2
RECIPIENT:

City of Carmel-by-the-Sea
FY 2023/2024 Storm Drain IImprovement Project
PO Box CC
Carmel-by-the-Sea, California 93921
Phone: (831) 427-7665
Estimate #3413
Sent on 02/17/2025
Total $27,721.60
Product/Service Description Qty. Unit Price Total
Remove and Replace
Section of Failing Road
Remove 3" Existing AC and 12" Existing base rock.

Install imported class 2 base rock and compact to
finish. Install 3" AC and compact.
560 $38.86 $21,761.60
AC Dike Replacement Replace 40 LF of AC dike. 1 $2,960.00 $2,960.00 Traffic control Standard Traffic control per MUTCD standards. 1 $3,000.00 $3,000.00* * Non-taxable
Total $27,721.60
This quote is valid for the next 30 days, after which values may be subject to change. We require a $1,000.00 non-refundable Deposit. Payment must be made before any work is scheduled. 50% of the contract value to be paid upon mobilization. The remaining balance will be billed upon completion or if in progress by the 5th of the following month.

Invoices to be paid within 10 days from the date of invoice. No retention to be held on payments. *A CREDIT OF 1% WILL BE APPLIED TO PAYMENTS MADE WITHIN 5 DAYS OF INVOICE DATE. *A LATE FEE OF 3% PER MONTH (36% PER ANNUM) WILL BE APPLIED TO PAST DUE BALANCES. *A CREDIT CARD FEE OF 3% WILL BE APPLIED TO ALL CREDIT CARD PAYMENTS.

Job Specific Exclusions:

Additional Exclusions: Include but not limited to: Traffic control, Permits or Fees, survey, Testing, Import or export of any kind unless otherwise stated, Hard Rock Excavation, any handling of spoils or materials generated by others, adverse sub-surface conditions, drying of soils too wet for use, SWPPP plans, installing or maintaining BMP’s, corrective action during and after a rain event, any excavation for or installation of underground utilities, damage to or repair of unmarked underground utilities, disposal of any soil or debris deemed Hazardous, temporary fencing, bonds, removal of parked cars, heavy cleaning or pressure washing, Priming oil stains, crack routing, disposal of any soil or debris deemed Hazardous, temporary fencing, any activity not specifically included in the above estimate.

We provide a standard 1-year workmanship warranty for all new installations. However, please note that there are no warranties for overlays and seal coat.

Signature: _____________________ Date: _____________
Coastal Paving & Excavating Inc.

License #1021900
24560 Silver Cloud Court | 102 | Monterey, California 93940 8316462099 | [email protected] |
https://www.coastalpavingex.com/
Attachment 2
EXHIBIT B.1 Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2
FY 2023/2024 Storm Drain Improvement Projects
FY 2023/2024 STORM DRAIN IMPROVEMENT PROJECTS
124PW-DRAINDE

TABLE OF CONTENTS
PART I:  NOTICE TO CONTRACTORS ......................................................................................... 1 SPECIFICATIONS AND BID FORMS ..................................................................................................... 2 (NON‐)MANDATORY SITE TOUR (OR PRE‐BID CONFERENCE)............................................................. 2 INQUIRIES ........................................................................................................................................ 2 PREVAILING WAGES ......................................................................................................................... 2 BID BOND......................................................................................................................................... 3 BID VALIDITY .................................................................................................................................... 4 RESPONSIBLE BIDDER ....................................................................................................................... 4 BID REJECTION ................................................................................................................................. 5 UNBALANCED BID............................................................................................................................. 5 BIDDER PROTEST .............................................................................................................................. 5 INTERPRETATION OF SPECIFICATIONS .............................................................................................. 6 DEFINITIONS..................................................................................................................................... 6 PART II:.................................................................................................................................... 1 BID PROPOSAL......................................................................................................................... 1 BID SCHEDULE .................................................................................................................................. 2 BASIS OF AWARD ............................................................................................................................. 5 BID ITEM DESCRIPTIONS................................................................................................................... 5 ANCILLARY ITEMS............................................................................................................................. 6 LUMP SUM PRICE BREAKDOWN ....................................................................................................... 6 BID CLARIFICATION........................................................................................................................... 6 DECLARATION OF BIDDER RE: LICENSE QUALIFICATIONS .................................................................. 7 REFERENCES ..................................................................................................................................... 8 SUBCONTRACTOR’S LIST................................................................................................................... 9 NONCOLLUSION DECLARATION ...................................................................................................... 10 DEBARMENT AND SUSPENSION CERTIFICATION ............................................................................. 11 BID BOND....................................................................................................................................... 12 CERTIFICATION OF WORKERS’ COMPENSATION INSURANCE .......................................................... 14 PART III: GENERAL PROVISIONS............................................................................................... 1 BIDDING........................................................................................................................................... 1 JOB SITE AND DOCUMENT EXAMINATION........................................................................................ 1 BID DOCUMENT COMPLETION.......................................................................................................... 1 CONTRACT AWARD AND EXECUTION................................................................................................ 1 CONTRACT AWARD .......................................................................................................................... 1 CONTRACT EXECUTION..................................................................................................................... 1 SCOPE OF WORK............................................................................................................................... 2 INTENT ............................................................................................................................................. 2 CHANGES AND EXTRA WORK............................................................................................................ 2 CLEANUP .......................................................................................................................................... 2 Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2
FY 2023/2024 Storm Drain Improvement Projects
CONTROL OF WORK.......................................................................................................................... 3 CONTRACT COMPONENTS ................................................................................................................ 3 AUTHORITY ...................................................................................................................................... 3 ASSIGNMENT.................................................................................................................................... 3 SUBCONTRACTING ........................................................................................................................... 3 REPRESENTATIVE.............................................................................................................................. 4 EQUIPMENT ..................................................................................................................................... 4 PROPERTY AND FACILITY PRESERVATION ......................................................................................... 4 POTENTIAL CLAIMS AND DISPUTE RESOLUTION................................................................................ 4 CONTRACTOR'S RESPONSIBILITY FOR WORK .................................................................................... 5 EMPLOYEES ...................................................................................................................................... 5 CONTROL OF MATERIALS.................................................................................................................. 6 GENERAL .......................................................................................................................................... 6 MATERIAL SOURCE........................................................................................................................... 6 QUALITY........................................................................................................................................... 6 GUARANTEE ..................................................................................................................................... 6 LEGAL RELATIONS AND RESPONSIBILITY TO THE PUBLIC................................................................... 7 LAWS................................................................................................................................................ 7 NONDISCRIMINATION...................................................................................................................... 7 LOCAL BUSINESS POLICY................................................................................................................... 7 LABOR CODE..................................................................................................................................... 7 WAGES ............................................................................................................................................. 8 CERTIFIED PAYROLL RECORDS......................................................................................................... 10 APPRENTICES.................................................................................................................................. 10 WORKING HOURS........................................................................................................................... 10 OCCUPATIONAL SAFETY AND HEALTH STANDARDS ........................................................................ 10 EXCAVATION SAFETY...................................................................................................................... 10 PUBLIC CONVENIENCE AND PUBLIC SAFETY .................................................................................... 11 WORKER’S COMPENSATION........................................................................................................... 11 RIGHT OF PROPERTY....................................................................................................................... 12 PATENTS......................................................................................................................................... 12 INCREASED FORCE .......................................................................................................................... 12 LIABILITIES...................................................................................................................................... 12 PROSECUTION AND PROGRESS....................................................................................................... 12 GENERAL ........................................................................................................................................ 12 SUSPENSIONS AND DELAYS ............................................................................................................ 13 RIGHTS OF WAY.............................................................................................................................. 13 PAYMENT ....................................................................................................................................... 13 GENERAL ........................................................................................................................................ 13 PROGRESS PAYMENTS.................................................................................................................... 14 PAYMENT AFTER CONTRACT ACCEPTANCE ..................................................................................... 14 PART IV: SPECIAL PROVISIONS................................................................................................. 1 GENERAL .......................................................................................................................................... 1 PLANS AND SPECIFICATIONS............................................................................................................. 2 CONTRACT BONDS............................................................................................................................ 2 TIME LIMITS ..................................................................................................................................... 3 LICENSES AND PERMITS.................................................................................................................... 3 Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2
FY 2023/2024 Storm Drain Improvement Projects
SITE INSPECTION .............................................................................................................................. 3 SUBMITTALS..................................................................................................................................... 3 PROTECTION OF PRIVATE PROPERTY ................................................................................................ 4 CONSTRUCTION QUALITY CONTROL ................................................................................................. 4 GUARANTEE ..................................................................................................................................... 6 REGULATIONS .................................................................................................................................. 6 PUBLIC SAFETY AND PROTECTION OF THE WORK ............................................................................. 7 INDEMNIFICATION AND HOLD HARMLESS ........................................................................................ 7 INSURANCE ...................................................................................................................................... 8 MINIMUM SCOPE AND LIMITS OF INSURANCE ................................................................................. 8 DEDUCTIBLES AND SELF‐INSURED RETENTIONS ................................................................................ 8 OTHER INSURANCE PROVISIONS....................................................................................................... 8 CLAIMS MADE POLICIES.................................................................................................................... 9 RESOLUTION OF CONSTRUCTION CLAIMS – ALL CONTRACTOR CLAIMS........................................... 10 RESOLUTION OF CONSTRUCTION CLAIMS – CLAIMS UNDER $375,000 ............................................ 12 PRE‐CONSTRUCTION CONFERENCE ................................................................................................. 13 LIQUIDATED DAMAGES .................................................................................................................. 13 CONSTRUCTION PROCEDURE.......................................................................................................... 14 TRAFFIC CONTROL .......................................................................................................................... 15 REMOVAL OF OBSTRUCTIONS......................................................................................................... 16 UNDERGROUND UTILITIES .............................................................................................................. 17 UTILITY COMPANY COORDINATION................................................................................................ 17 CONTRACT PLANS AND SPECIFICATIONS......................................................................................... 17 DUST CONTROL .............................................................................................................................. 17 CONNECTION TO EXISTING UTILITIES.............................................................................................. 17 SANITARY FACILITIES ...................................................................................................................... 17 INSPECTION OF WORK.................................................................................................................... 17 ENVIRONMENTAL/POLLUTION PREVENTION REQUIREMENTS ........................................................ 18 EROSION AND SEDIMENT CONTROL PLAN ...................................................................................... 18 BEST MANAGEMENT PRACTICES DURING CONSTRUCTION ............................................................. 18 POLLUTION PREVENTION EXPECTED OUTCOMES............................................................................ 20 TREE PROTECTION REQUIREMENTS ................................................................................................ 21 TECHNICAL SPECIFICATIONS ........................................................................................................... 22 SECTION 15. ‐ EXISTING FACILITIES ........................................................................................ 22 APPENDIX A:............................................................................................................................ 1 BID FORMS FOR SUBMITTAL.................................................................................................... 1 BID COVER SHEET ............................................................................................................................. 2 BID PROPOSAL.................................................................................................................................. 3 BID SCHEDULE .................................................................................................................................. 4 DECLARATION OF BIDDER RE: LICENSE QUALIFICATIONS .................................................................. 7 REFERENCES ..................................................................................................................................... 8 SUBCONTRACTOR’S LIST................................................................................................................... 9 NONCOLLUSION DECLARATION ...................................................................................................... 10 DEBARMENT AND SUSPENSION CERTIFICATION ............................................................................. 11 BID BOND....................................................................................................................................... 12 CERTIFICATION OF WORKERS’ COMPENSATION INSURANCE .......................................................... 14 Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2
FY 2023/2024 Storm Drain Improvement Projects
APPENDIX B:............................................................................................................................ 1 SAMPLE CONTRACT, ................................................................................................................ 1 PERFORMANCE BOND, ............................................................................................................ 1 AND PAYMENT BOND.............................................................................................................. 1 SAMPLE CONTRACT .......................................................................................................................... 2 PERFORMANCE BOND .................................................................................................................... 12 PAYMENT (LABOR AND MATERIALS) BOND .................................................................................... 13 APPENDIX C:............................................................................................................................ 1 CEQA CATEGORICAL EXEMPTION REPORT ............................................................................... 1 Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2
Part I: Notice to Contractors, Page 1
FY 2023/2024 Storm Drain Improvement Projects

CITY OF CARMEL-BY-THE-SEA

DEPARTMENT OF PUBLIC WORKS
PART I: NOTICE TO CONTRACTORS
The City is requesting bids from firms interested in providing all equipment, material and labor for installation of various storm drain concrete structures, installation of storm drain pipes, and finish paving.

The approximate location of the project elements are shown on the accompanied project plans titled “FY 2023/2024 Storm Drain Improvement Projects” prepared by Neill Engineers Corp.

This work includes but is not limited to:

Lincoln Street and 2nd Avenue: Trenching along Lincoln Street and 2nd Avenue for installation of approximately 400-LF of PVC piping, 300-LF of HDPE piping along with (8) concrete catch basins, and (5) storm drain manholes; grind and repave segments of Lincoln St. and Second Ave., restore existing rolled AC berm, and raise utility covers to new finish grade. 11th Avenue: Trenching along 11th Avenue for installation of approximately 225-LF of PVC piping, along with (1) concrete catch basins, and (1) storm drain manholes; restore existing paving, rolled AC berm, and raise utility covers to new finish grade.

Santa Fe Street: Trenching along Santa Fe Street for installation of approximately 550-LF of PVC piping, 25-LF of HDPE piping along with (5) concrete catch basins, and (5) storm drain manholes; install 18” flared outlet, and placement of approximately 100-Tons of rip-rap and drain rock.

Acacia Way: Construct a rock-faced concrete headwall on Acacia Way, remove and re-pave driveway entrance, and install rolled AC berm.

The Base Bid portion of the project must be substantially complete on or before the Substantial Completion Date that will be within forty-five (60) working days from the date specified in the written Notice to Proceed (NTP) issued by the Director of Public Works, an additional thirty (20) working will be approved if the City awards the Additive Alternative. As such, the Contractor shall dedicate such personnel and other resources as necessary to ensure that the project is completed on-time and in a diligent, skilled, and professional manner. The City reserves the right to adjust the annual funding limit based on the July 1, 2024, California Consumer Price Index. Hourly rate increases for extensions of the initial Contract, beyond the first year, will be tied to the Consumer Price Index for Urban Consumers (CPI-U) for the San Francisco Bay area.

Submit bids in a sealed envelope to City Hall, attention City Clerk.

Mail or deliver sealed bids to the following address by September 5, 2024, at 2:00PM:

US Mail
City of Carmel-by-the-Sea
City Clerk
P.O. Box CC
Carmel-by-the-Sea, CA 93921
FedEx / UPS / Hand Delivery
City of Carmel-by-the-Sea
City Clerk
Eastside of Monte Verde
Between Ocean and Seventh Avenues
Carmel-by-the-Sea, CA 93921
Immediately after the deadline, bids will be publicly opened and read in the City Council Chambers. At the time of the bid opening, the successful Bidder must be legally entitled to perform Contracts requiring a Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2
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California Class A Contractor’s License. Any Bidder or Contractor not so licensed shall be subject to all penalties imposed by law including, but not limited to, any appropriate disciplinary action by the Contractors' State License Board.

SPECIFICATIONS AND BID FORMS
Specifications, including instructions to Bidders and all necessary Contract documents and forms, are available on-line from the City’s website located at http://ci.carmel.ca.us. Submit the original bid proposal unbound with wet signatures (see Appendix A for required Bid Forms for Submittal) in a sealed envelope clearly marked on the exterior FY 2023/2024 Storm Drain Improvement Project (124PW-DRAINDE). When submitting a bid in a sealed envelope within another sealed envelope, such as an envelope provided by an overnight carrier, be sure to also mark the exterior of the outermost envelope or overnight carrier’s envelope clearly with the project name, bid opening date and bid opening time. (NON-)MANDATORY SITE TOUR (OR PRE-BID CONFERENCE)
A Non-Mandatory Site Tour (or Pre-Bid Conference) is scheduled for 10:00AM on August 14, 2024 at the intersection of Lincoln Street and 2nd Avenue. This conference will allow bidders to receive an overview of the Contract. Failure to attend and arrive on time may result in your bid being deemed non-responsive resulting in rejection of your bid.

INQUIRIES
Only the following individual may be contacted during the bidding period and this individual may only be contacted via email:

All Questions shall be submitted to: Javier Hernandez
Project Manager
Email: [email protected]
To provide adequate response time prior to the bid opening, all questions regarding this Invitation for Bids must be submitted in writing to the appropriate person shown above by the time stated on the cover sheet. If the issue materially affects the Bid, the information will be incorporated into an addendum and posted on the City’s website at http://ci.carmel.ca.us by the date and time listed on the cover sheet.

No letters or correspondence will be sent notifying prospective Bidders of any modifications or clarifications to the Invitation for Bids. It is the Bidder’s responsibility to review all Addenda posted to the City website and to acknowledge Addenda by dating and initialing Page 6 in Appendix A, Bid Forms for Submittal.

PREVAILING WAGES
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Local prevailing wage rates shall be paid in accordance with Sections 1770, 1773, and 1782, as amended, of the California Labor Code, on all public works construction Contracts and all public works Contracts for alteration, demolition, repair or maintenance work exceeding one thousand dollars ($1,000). Local wage rates may be obtained from the Department of Industrial Relations, State of California, 455 Golden Gate Avenue, San Francisco, California (415-703-4774). Any Contractor awarded a public works Contract that uses a craft or classification not in the general prevailing wage determinations is required to pay the wage rate most closely related in the general determinations, effective at the time of the bid opening.

In accordance with the provisions of Sections 1725.5, 1771.1, 1771.3, and 1771.4 of the Labor Code, this project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. A Contractor or subcontractor shall not be qualified to bid on, be listed in a bid (subject to the requirements of Section 4104 of the Public Contract Code), or engage in the performance of any Contract for public work, as defined by that chapter of the Labor Code, unless currently registered and qualified to perform public work pursuant to Section 1725.5 of the Labor Code. See Part III of these Specifications for additional requirements.

In accordance with the provisions of Section 1773.3 of the Labor Code, the City of Carmel-by-the-Sea shall provide notice to the Department of Industrial Relations (DIR) of the award of any public works Contract subject to the requirements of Chapter 1 of the Labor Code, within five (5) days of the award, but in no event later than the first day in which a Contractor has workers employed upon the public work. The notice shall be transmitted electronically in a format specified by the DIR (see https://www.dir.ca.gov/pwc100ext) and shall include the name and registration number issued by the DIR pursuant to Section 1725.5 of the Contractor, the name and registration number issued by the DIR pursuant to Section 1725.5 of any subcontractor listed on the successful bid, the bid and Contract award dates, the Contract amount, the estimated start and completion dates, job site location, and any additional information the department specifies that aids in the administration and enforcement of this chapter.

Additional Information
In 2014, SB 854 (Chapter 28, Statutes of 2014) created a new system for oversight of prevailing wage compliance by the California DIR. It required Contractors and subcontractors to register with the DIR in order to bid or Contract for public works projects and to submit payroll records directly to the DIR through a new online portal. SB 854 also required cities and other local agencies to notify the DIR online within thirty days after award of a public works Contract.

SB 96 (Chapter 28, Statutes of 2017) was signed into law on June 27, 2017, as a budget trailer bill and became effective immediately. SB 96 refines and expands SB 854’s requirements and adds significant penalties for local agencies that fail to comply with prevailing wage requirements. Because prevailing wage requirements apply to all public works Contracts over $1,000, these new requirements will apply to the vast majority of municipal public works projects.

The Public Contract Code requires Bidders to submit a list of every subcontractor that will perform work in excess of one half of one percent of the Contract price. SB 96 requires that the subcontractor list form now include the DIR registration number for each listed subcontractor. An inadvertent error in listing a subcontractor’s DIR number will not be grounds for a bid protest or for rejecting the bid as nonresponsive if the Contractor provides the correct number within 24 hours following the bid opening.

BID BOND
Cash, a certified check or cashier's check, payable to the order of the City of Carmel-by-the-Sea, or a satisfactory bid bond, in original form (no fax or photocopy shall be accepted), executed by the Bidder and an acceptable surety in an amount equal to 10% of the bid amount shall be submitted with each bid.

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BID VALIDITY
No Bidder may withdraw their bid for a period of ninety (90) days from the date of opening of the bids for the purpose of reviewing the bids and investigating the qualifications of Bidders, prior to awarding of the Contract. Any bid withdrawal before the expiration of such time period shall result in the forfeiture of Bidder’s Bid Bond. In the event of a bid mistake resulting from a clerical error made by the Bidder, withdrawal of such bid without forfeiture of the Bid Bond may only be allowed if the criteria set forth in California Public Contracts Code Sec. 5103 are met and the procedures set forth therein are followed; any such approval by City of Bidders request to withdraw bid shall be at the sole discretion of the City.

RESPONSIBLE BIDDER
Responsible Bidder as it pertains to this Contract shall be as follows:

1. Standards of Responsibility: The City may reject bids on the basis of non-responsibility. A responsible Bidder is one that has the capacity in all respects to perform fully the Contract requirements, and the integrity and reliability which will assure good faith performance of the Contract. Factors to be considered in determining whether the standard of responsibility has been met include whether a Bidder has:
a. The appropriate financial, material, equipment, facility, capacity (adequate workforce to complete the job in a timely fashion) and personnel resources, including all required certifications, licenses, and expertise necessary to indicate its capacity to meet all contractual requirements, including the following specific requirements:
i. Adequate workforce to meet multiple critical work schedules at once; ii. Ability to start projects on the commencement dates set forth by the City and satisfactorily complete them within the City’s stated time limits;
b. A satisfactory record of performance, including but not limited to any prior work performed by Bidder for the City or other agency;
c. Evidence of Bidder’s ability to provide the required bonding and insurance capacity. Apparent low Bidder with cash or cashier’s check as bid bond is required to submit a pre-qualification letter from an acceptable surety or cashier’s check as performance bond within fourteen (14) calendar days of the bid opening;
d. A satisfactory record of integrity, diligence, and professionalism in the specific Contract work; e. The legal qualifications to Contract with the City; and f. Supplied all information requested by the City in connection with the inquiry concerning responsibility.

2. Information Pertaining to Responsibility. The prospective Contractor shall supply any information requested by the City concerning the responsibility of such Contractor, including the qualifications and performance records of Contractor’s employees and proposed subcontractors.

If the prospective Contractor fails to supply the requested information, the City shall base the determination of responsibility in award of the Contract upon any available information, or may find the prospective Contractor non-responsible on the basis of its failure to provide the requested information to the City.

3. The City’s Duty Concerning Responsibility. Before awarding a Contract, the City must be satisfied that the prospective Contractor is responsible. The City may use the information provided by prospective Contractor as well as information obtained from other legitimate sources, including Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2
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City staff’s own experience with the prospective Contractor and prospective Contractor’s employees.

4. Written Determination of Non-responsibility Requirements. If a Bidder or offeror who otherwise would have been awarded the Contract is found non-responsible, a written determination of non-responsibility setting forth the basis determination shall be prepared by the City and sent to the non-responsible Bidder or offeror. The Bidder or offeror shall have an opportunity to appeal the City’s determination on non-responsibility.

BID REJECTION
The City reserves the right to reject any or all bids as the best interests of the City may dictate and, to the extent permitted by law, waive any irregularity in any bid. If there is any reason for believing that collusion exists among the Bidders, the City may reject any or all bids.

UNBALANCED BID
Bids which are obviously unbalanced may be rejected. For the purposes of this section, an unbalanced bid is one that (a) has unit prices based on nominal prices for some items of work and enhanced unit prices for other items of work, and (b) the amount and manner in which the unit prices are distributed is not reflective of the true cost to perform the work. Any unbalanced bid may be rejected by the City whether or not the result of the unbalanced bid increases the cost of the project to the City.

BIDDER PROTEST
All bid protests shall follow the procedures set forth below:
1) Grounds for Protest. Authority to protest shall be limited to Bidders. A written protest may be filed based on the following grounds:
a) Failure of the City to apply correctly the standards of review, evaluation, or scoring of a bid or proposal as specified in the solicitation documents.
b) Such other grounds as would create a cause of action at law or in equity. 2) Bidder protests must be submitted in writing within five (5) business days after the bid opening. Such protests may be filed immediately after the bid opening. Protests will be accepted in person or via mail, either delivery shall be to City of Carmel-by-the-Sea, Office of the City Clerk, P.O. Box CC, Carmel-bythe-Sea, CA 93921. Once the bid protest package has been received, follow-up communications in reference to the bid protest may be made to the City Clerk’s Office by telephone, fax, or email. 3) The written formal protest must contain the following:
a) Identification of the specific Contract provision, City Purchasing Code and/or other statutory or regulatory provision(s) that the City is alleged to have violated; b) Description of each act alleged to have violated the statutory or regulatory provision(s) identified above;
c) A precise statement of the relevant facts that includes dates, timelines, involved parties, and all supporting documents. Supporting documentation not submitted within the five (5) business days described in this subsection (b) will not be reviewed;
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d) An identification of the issue(s) that need to be resolved that support the protest; e) A statement of the form of relief requested.
4) If a timely protest is filed, City Clerk’s Office shall notify the involved department(s). 5) The applicable City department(s) will conduct an investigation, gather information, prepare documentation of its findings and make every effort to resolve the protest to the mutual satisfaction of all stakeholders. Whether or not the protest cannot be mutually resolved, the department(s) or City Clerk’s Office will notify the protest Bidder(s), in writing. The notice to the protester shall state the basis of Bidder’s protest(s), the results of the investigation, findings, recommendation(s) and reasons for the action taken and delivered to the protesting Bidder(s). 6) Bid Protestors may appeal, in writing, to the City Administrator within five (5) business days of receipt of the written notification. The City Administrator shall have five (5) business days to make a decision which shall be final.

INTERPRETATION OF SPECIFICATIONS
Should a Bidder be in doubt as to the true meaning of any item in the Specifications or should Bidder discover items containing discrepancies or omissions, the Project Manager shall be immediately notified.

All requests for interpretations must be submitted ninety-six (96) hours before bid opening by email to Javier Hernandez at [email protected].

If found necessary, interpretation or correction will be made by written Addendum, a copy of which will be posted on the City website at http:/ci.carmel.ca.us. Such Addenda are to be considered as part of the Contract documents, and the Bidder shall acknowledge this condition by listing each Addendum by number in his bid. The Director of Public Works shall not be held responsible for any oral interpretations or instructions. No addenda can be issued less than seventy-two (72) hours before bid opening without an accompanying bid time extension. The Director of Public Works reserves the right to make decisions on extending the bid period.

DEFINITIONS
For the purposes of this document, the following definitions shall apply:

ADA: Americans with Disabilities Act of 1990, Titles II and III, revised September 15, 2013
BMP: Best Management Practice
BIDDER: Party submitting a bid for consideration by the City of Carmel-by-the-Sea.

CBC: California Building Codes, latest edition.

CITY: The term City refers to and indicates the City of Carmel-by-the-Sea, Monterey County, State of California.

CONTRACTOR: The term Contractor refers to and indicates the party or parties contracting to perform the work to be done in pursuance of this Contract and specifications.

COUNCIL OR The City Council of Carmel-by-the-Sea.

CITY COUNCIL:

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ENGINEER OR The term Engineer or City Engineer refers to and indicates the Public Works CITY ENGINEER Director of the City of Carmel-by-the-Sea or his duly authorized representative.

DESIGN: The person(s) or firm responsible for the technical accuracy and completeness of the design of the project.

GENERAL Part III of these Specifications.

PROVISIONS:

IBC: International Building Codes, latest edition.

PLANS: The project plans referred to herein.

SPECIAL Part IV of these Specifications.

PROVISIONS:

SPECIFICATIONS: This document, in its entirety.

STANDARD Specifications entitled “State of California, Department of Transportation, SPECIFICATIONS: Standard Specifications” of latest publication.

STANDARD Plans entitled “State of California, Department of Transportation, Standard PLANS: Plans” of latest publication.

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PART II:

CITY OF CARMEL-BY-THE-SEA

DEPARTMENT OF PUBLIC WORKS

SPECIFICATIONS
FOR
FY 2023/2024 STORM DRAIN IMPROVEMENT PROJECTS
124PW-DRAINDE

BID PROPOSAL
To the Honorable City Council
City of Carmel-by-the-Sea
City Clerk
Eastside of Monte Verde
Between Ocean and Seventh Avenues
Carmel-by-the-Sea, CA 93921
The undersigned declares to have carefully examined the location of the proposed work, that the Scope of Work and Specifications, as set forth herein have been examined, and hereby proposes to furnish all materials and equipment and do all the work required to complete the said work in accordance with said Scope of Work and Specifications for the lump sums and unit prices set forth in the following schedule.

BID APPROVAL:

PRINCIPAL/ OWNER

COMPANY
DATE:

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COMPANY

BID SCHEDULE
BASE BID ITEMS: SCHEDULE A
Item
No. Description Approx. Quantity
Unit Unit Price Amount
1 Mobilization and Demobilization 1 LS $
2 Storm Water Compliance 1 LS $
3 Traffic and Pedestrian Control 1 LS $
4 Record Drawings 1 LS $
BASE BID SUBTOTAL (SUBTOTAL A): $
BASE BID ITEMS: SCHEDULE B (LINCOLN STREET & SECOND AVENUE) Item
No. Description Approx. Quantity
Unit Unit Price Amount
5 Install 24" PVC PS 115 Storm Drain,
including 2 - 24" x 24" x 12" tee fittings
270 LF $
6 Install 18" PVC PS 115 Storm Drain,
including 22½" bend fitting 50 LF $
7 Install 15" PVC SDR 26 Storm Drain,
including end cap 5 LF $
8 Install 12" PVC SDR 26 Storm Drain 35 LF $
9 Install 18" HDPE located with street section
along 2nd Ave. 115 LF $
10 Remove existing 12" CMP and Replace
with 18" HDPE located within landscaped
slope segment along 2nd Ave. including 30º
bend fitting
180 LF $
11 Install 18" PVC PS 115 Storm Drain,
concrete-encased across Monte Verde 35 LF $
12 Remove existing 12" PVC and Replace
with 15" PVC SDR 26 concrete-encased
across Monte Verde
25 LF $
13 Construct Storm Drain Manhole 3 EA $
14 Construct Storm Drain Drop Manhole 2 EA $
15 Construct Catch Basin 5 EA $
16 Construct GOL-7 Catch Basin 1 EA $
17 Remove existing and Reconstruct Catch
Basin including all pipe connections,
re-connection of trench drain
1 EA $
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18 Remove existing and Reconstruct 3' x 4'
Catch Basin, cast-in-place, including all pipe
connections
1 EA $
19 Install slurry cement backfill 20 CY $
20 Permeable drain-rock bedding, if necessary 10 Tons $ 21 Grind and repave with 3” thick asphalt
concrete for segment of Lincoln St. 4,100 SF $
22 Place 2½” asphalt concrete overlay for
segment of Second Ave. 2,500 SF $
23 Restore and/or raise existing rolled AC
berm along Lincoln St. and Second Ave. 150 LF $
24 Raise clean-out to new finished grade 1 EA $
BASE BID SUBTOTAL (SUBTOTAL B): $
BASE BID ITEMS: SCHEDULE C (11TH AVENUE)
Item
No. Description Approx. Quantity
Unit Unit Price Amount
25 Remove Catch Basin, approx. 4' x 5' w/dbl
grate 1 EA $
26 Connect to existing Catch Basin 1 EA $
27 Install 18" PVC PS 115 Storm Drain
concrete-encased 60 LF $
28 Install 18" PVC PS 115 Storm Drain 165 LF $
29 Construct Storm Drain Manhole 1 EA $
30 Remove short section of existing 18" HDPE
culvert including headwall 1 LS $
31 Construct drop Catch Basin, including pipe
connections 1 EA $
32 Remove, Re-grade and Re-pave area
adjacent to new drop Catch Basin, including
raising AC berm at Carmelo & 11th
700 SF $
33 Repave area to transition into existing
catch basin at San Antonio & 11th 600 SF $
34 Permeable drain rock bedding, if necessary 10 Tons $ BASE BID SUBTOTAL (SUBTOTAL C): $
BASE BID ITEMS: SCHEDULE D (SANTA FE STREET)
Item
No. Description Approx. Quantity
Unit Unit Price Amount
35 Install 18" PVC PS 115 Storm Drain,
including all fittings and end cap 470 LF $
36 Install 18" PVC PS 115 Storm Drain,
concrete-encased 20 LF $
37 Install 15" PVC SDR 26 Storm Drain 30 LF $
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38 Install 15" PVC SDR 26 Storm Drain,
concrete-encased 25 LF $
39 Install 18" HDPE Storm Drain 25 LF $
40 Install 18” HDPE Flared Outlet 1 EA $
41 Construct Storm Drain Manhole 3 EA $
42 Construct Storm Drain Drop Manhole 2 EA $
43 Construct Catch Basin 5 EA $
44 Place rock rip-rap (12" - 24" dia rock,
12'W x 18'L x 3'D) energy dissipator/erosion
control apron in natural drainage channel
40 Tons $
45 Place rock rip-rap (12" - 24" dia rock,
6'W x 18'L x 3'D) for storm drain outlet
in natural drainage channel
20 Tons $
46 Install 6” PVC SDR 35 perforated pipe
sub-drain including drain rock & filter fabric
and connection into manhole
25 LF $
47 Install Clean-out for sub-drain 1 EA $
48 Install slurry cement backfill 9 CY $
49 Permeable drain-rock bedding, if necessary 40 Tons $ BASE BID SUBTOTAL (SUBTOTAL D): $
BID ADDITIVE ITEMS: SCHEDULE E (ACACIA WAY)
Item
No. Description Approx. Quantity
Unit Unit Price Amount
50 Install 6” PVC SDR 35 perforated pipe
sub-drain including drain rock & filter fabric
and connection into manhole
25 LS $
51 Install Clean-out for sub-drain 1 EA $
52 Install slurry cement backfill 9 CY $
53 Permeable drain-rock bedding, if necessary 40 Tons $ ADDITIVE BID ADDITIVE SUBTOTAL (SUBTOTAL E): $
BASE BID GRAND TOTAL (SUBTOTAL A THROUGH SUBTOTAL D): $ GRAND TOTAL (SUBTOTAL A THROUGH SUBTOTAL E): $
BASE BID GRAND TOTAL BASIS OF AWARD: (In Words)
Do not enter “N/A” or leave any bid item blank in the Bid Schedule. If a bid item amount is zero, enter $0.00. If a bid item is included elsewhere, enter $0.00. Please enter fully burdened hourly rates for ALL items, including rates for Subcontractors if the Bidder cannot directly provide the labor or equipment listed.

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BASIS OF AWARD
Award of Contract, if any be made, shall be made to the Contractor with the lowest responsive, responsible bid based on the Total Base Bid (Items 1 through 49)

BID ITEM DESCRIPTIONS
This section covers details of individual items of the Bid Schedule to insure that it is clear as to what is to be included in each item. The costs submitted with each item are to reflect the work to be completed under that bid item only. Payment of all the following items shall be for actual materials installed on the job and for actual work accomplished.

1. Mobilization and Demobilization (Item 1)
Measurement and payment for this item shall be on a lump sum (LS) basis. The lump sum cost shall pay for all the costs of mobilization and demobilization for items awarded. The work shall include, but not be limited to, preparatory and cleanup work necessary for performance of the work in accordance with the Standard Specifications, Plans and Specifications, and as directed by the Public Works Department. This item also includes 1) The movement of construction personnel, equipment, supplies and incidentals to and from the project site, and all other work and operations, which must be incurred prior to the beginning of and after the end of construction work, 2) Obtaining bonds, insurance policies, licenses, and permits required by the Contract documents, 3) Project meetings, coordination and all related administrative costs for this Project, 4) Coordination with building occupants, 5) Providing temporary utilities, 6) Coordination with utility providers, 7) Providing portable toilets, 8) Submitting a schedule of values in accordance with Section 013300, 9) Tree protection, and 10) Environmental Pollution Prevention Requirements in Part IV, pages 17-20. Partial payment of this bid item shall be based on percent of this item completed and shall be contingent upon the Contractor’s furnishing and the City’s acceptance of: 1) the schedule of values, 2) the construction schedule, 3) Traffic Control Plans, 4) Quality Control Plan, 5) all submittals and shop drawings, 6) fringe benefit summary statement. Also included in this bid item is maintaining the project site, regular cleanup and final cleanup, temporary fencing and staging area, if any.

2. Storm Water Compliance (Item 2)
Measurement and payment for this item shall be on a lump sum (LS) basis. The work shall include, but not be limited to, the furnishing of all labor, materials, tools, equipment and incidentals necessary for the implementation of the requirements under “Environmental/Pollution Prevention Requirements” of these Specifications and as directed by the Engineer. This work also includes compliance with all applicable rules, regulations, ordinances and statutes. Also included is providing and installing BMPs, proper maintenance and inspection of all BMPs installed for the project, removal of BMPs, and clean up and proper disposal of any environmental pollutants due to construction related activities.

3. Traffic and Pedestrian Control (Item 3)
Measurement and payment for this item shall be on a lump sum (LS) basis. The work shall include, but not be limited to, the furnishing of all labor, materials, tools, equipment, and incidentals necessary to maintain vehicular traffic for public use during performance of the work, including all related construction area sign placement and maintenance. This work also includes the preparation, submittal and implementation of the traffic control plan(s), establishing traffic detour(s), traffic control device placement and maintenance, flagging, barriers, temporary drainage facilities, temporary access, temporary asphalt tapers, protection of adjacent existing improvements from damage or staining, removal of the detour(s) upon direction of the Engineer, and restoration of all areas affected by construction, maintenance, use, and removal of the detour in accordance with the Standard Specifications, Plans and Specifications, and as directed by the Public Works Department.

4. Record Drawings (Item 4)
Measurement and payment for this item shall be on a lump sum (LS) basis for furnishing to the City a complete set of Record (As-Built) Drawings upon project completion.

5. Additional Items (Items 5 Through 53)
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Measurement and payment for these items shall be as identified on the Bid Schedule, on a per square foot (SF), lineal foot (LF), each (EA), lump sum (LS), cubic yard (CY), or (tons) basis. The unit price shall pay for all the costs for each bid item as referred to in the technical specifications, in accordance with the plans and specifications, and as directed by the Engineer.

ANCILLARY ITEMS
Payment for any items that do not have instruction indicating where expenses for said items are to be accounted for are to be considered ancillary to the work and no additional compensation will be allowed therefore.

These items include, but are not limited to, Mobilization, Demobilization, Traffic Control, Storm Water/Environmental Pollution Prevention Compliance and related work, clean up, acquiring and complying with permits, estimating costs for potential Work Orders, staging areas, temporary site utilities, temporary sanitation facilities, attendance at meetings, coordinating with site users, bonds, insurance and similar items.

LUMP SUM PRICE BREAKDOWN
Immediately after award of the Contract, the Contractor shall submit a cost breakdown list to the [Insert Title] for all Lump Sum Bid items. The list shall consist of major elements of work that make up the item and shall be used for determining progress pay estimates.

BID CLARIFICATION
Pursuant to the provisions of the California Public Contract Code Section 20103.8, City reserves the option to award any or all the additive bid items, in any order, in addition to the original Contract after the lowest responsive, responsible Bidder has been determined, should the City obtain additional funding for additive alternatives not awarded with the original Contract. All Bid items for the base bid and all additives must be filled out. Incomplete Bid Schedules will render the bid proposal as non-responsive.

Unit prices (fully burdened hourly rates) shall be for all Task Orders including all labor, labor benefits, materials, tools, equipment, taxes, overhead, profit, administration, mobilization and demobilization, storm water compliance, traffic control, and incidentals necessary for a complete job.

If a bid item amount is zero, enter $0.00. If a bid item is included elsewhere, enter $0.00. Do not enter “N/A” or leave any bid item blank in the Bid Schedule.

The foregoing quantities are approximate only, being given as a basis for comparison of bids, and the City of Carmel-by-the-Sea does not, expressly or by implication, agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of work by twentyfive percent (25%) or to omit portions of the work as may be deemed necessary.

All costs associated with providing bonds, insurance, and ancillary items required by this Contract shall be included in the unit prices for work items.

Bidders may withdraw or revise their bid personally, or upon a written request, or at any time prior to the hour set for the opening of bids, but not thereafter. The City shall not accept faxed copies of bid bonds, affidavits or any other documents where an original document or signature is required by these Specifications. Bids may not be withdrawn for the time period specified in Bid Validity of Part I.

The Non-collusion Declaration included in this document shall be executed and submitted with each bid.

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DECLARATION OF BIDDER RE: LICENSE QUALIFICATIONS
Bidder certifies he/she possesses a license in accordance with a State Act providing for the registration of Contractors. License No. : _____, Class: , Expiration date: .

THE FOREGOING INFORMATION IS TRUE AND CORRECT AND IS EXECUTED UNDER PENALTY

OR PERJURY IN
COUNTY, CALIFORNIA, ON , 201___.

Name of Firm:

Address:

Telephone:

Email:
(If firm is an individual, so state. If a firm or co-partnership, state the firm name and give the names of person authorized to execute the declaration on its behalf.)

FAILURE TO PROVIDE ANY OF THE INFORMATION REQUIRED HEREIN INCLUDING

CONTRACTOR SIGNATURES MAY RESULT IN YOUR BID BEING DEEMED NON-RESPONSIVE Signature Printed Name and Title
The Bidder shall list below any and all addenda issued for this project. Failure to list issued addenda will result in a non-responsive bid:

ADDENDA DATE RECEIVED INITIAL

1. _______________ _______

2. _______________ _______

3. _______________ _______

4. ______________ _______

EXAMPLE PROJECTS
Bidder shall list at least three (3) jobs of a similar nature completed by Bidder's organization within the past three (3) years. (Please include Reference Contact Information on the following page.) Date
Completed
Dollar
Amount
Organization Job Type Project Location

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REFERENCES
List at least three (3) organizations of similar size, billing numbers and frequency where the same/similar services, as stated herein, have been provided. (Note: lack of three comparable agencies will not disqualify proposer.)

ORGANIZATION
Contact Person Title
Address P.O. Box City State Zip
Phone Number Email

ORGANIZATION
Contact Person Title
Address P.O. Box City State Zip
Phone Number Email

ORGANIZATION
Contact Person Title
Address P.O. Box City State Zip
Phone Number Email
REFERENCE CHECKS:

The City reserves the right to contact any reference or any client listed in the documents for information which may be helpful to the City in evaluating the Contractor’s performance on previous assignments.

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SUBCONTRACTOR’S LIST
The Bidder shall list below the name, the location of the place of business, and the California Contractor license number of any subcontractors proposed to perform work or labor or render service on this project, or a subcontractor licensed by the State of California who will specially fabricate and install a portion of the work or improvement according to detailed drawings contained in the plans and specifications of this project, whose work is in excess of one-half of 1 percent of the Bidder’s total bid or, in the case of bids or offers for the construction of streets or highways, including bridges, in excess of one-half of 1 percent of the Bidder’s total bid or ten thousand dollars ($10,000), whichever is greater:

Name of Subcontractor
California
Contractor
License Number
California DIR
Registration
Number
Location of
Place of
Business
Trade or
Portion of
Work

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NONCOLLUSION DECLARATION

TO BE EXECUTED BY BIDDER AND SUBMITTED WITH BID
The undersigned declares:

I am the _____________________ of _______________________________, the party making the foregoing bid.

The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or a sham . The Bidder has not directly or indirectly induced or solicited any other Bidder to put in a false or sham bid. The Bidder has not directly or indirectly colluded, conspired, connived, or agreed with any Bidder or anyone else to put in a sham bid, or to refrain from bidding. The Bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the Bidder or any other Bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other Bidder. All statements contained in the bid are true. The Bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a Bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the Bidder.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on this ______ day of _______________, 201__ in __________________ [City], ________________ County, California. _______________________________________
Signature
_______________________________________
Printed Name and Title
_______________________________________
Company

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DEBARMENT AND SUSPENSION CERTIFICATION
The Bidder, under penalty of perjury, certifies that, except as noted below, he/she or any other person associated therewith in the capacity of owner, partner, director, officer, manager:
 Is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any state, federal, or local agency;
 Has not been suspended, debarred, voluntarily excluded or determined ineligible by any state, federal, or local agency within the past 3 years;  Does not have a proposed debarment pending; and
 Has not been indicted, convicted, or had a civil judgment rendered against it by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past 3 years.

If there are any exceptions to this certification, insert the exceptions in the following space.

Exceptions will not necessarily result in denial of award, but will be considered in determining Bidder responsibility. For any exception noted above, indicate below to whom it applies, initiating agency, and dates of action.

Notes: Providing false information may result in criminal prosecution or administrative sanctions.

I declare under penalty of perjury that the foregoing is true and correct and that this certification is signed this ___________________day of _________________________, 2018 in ________________[City], ______________________________County, California.

Signature
Printed Name and Title
Company
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BID BOND
(To be Submitted with Bid)
KNOW ALL MEN BY THESE PRESENTS that we, ________________________________, as Surety and ___________________________________, as Principal, are jointly and severally, along with their respective heirs, executors, administrators, successors and assigns, held and firmly bound unto the City of Carmel-by-the-Sea (“the Obligee”) for payment of the penal sum hereof in lawful money of the United States, as more particularly set forth herein.

THE CONDITION OF THIS OBLIGATION IS SUCH THAT:

WHEREAS, the Principal has submitted the accompanying Bid Proposal to the Obligee for the Work commonly described as: [INSERT PROJECT NAME AND CODE]
WHEREAS, subject to the terms of this Bond, the Surety and the Principal are jointly and severally firmly bound unto the Obligee in the penal sum equal to ten percent (10%) of the Basis of Award or grand total of the base bid.

NOW THEREFORE, if the Principal shall not withdraw said Bid Proposal within the period specified therein after the opening of the same, or, if no period be specified, for ninety (90) days after opening of said Bid Proposal; and if the Principal is awarded the Contract, and shall within the period specified therefore, or if no period be specified, within fifteen (15) days after the prescribed forms are presented to him for signature, enter into a written Contract with the Obligee, in accordance with the Bid Proposal as accepted and give such bond(s) with good and sufficient surety or sureties, as may be required, for the faithful performance and proper fulfillment of such Contract and for the payment for labor and materials used for the performance of the Contract, or in the event of the withdrawal of said Bid Proposal within the period specified or the failure of the Principal to enter into such Contract and give such bonds within the time specified, if the Principal shall pay the Obligee the difference between the amount specified in said Bid Proposal and the amount for which the Obligee may procure the required Work and/or supplies, if the latter amount be in excess of the former, together with all costs incurred by the Obligee in again calling for Bids, then the above obligation shall be void and of no effect, otherwise to remain in full force and effect.

Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract or the Call for Bids, the Work to be performed there under, the Drawings or the Specifications accompanying the same, or any other portion of the Contract Documents shall in no way affect its obligations under this Bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of said Contract, the Call for Bids, the Work, the Drawings or the Specifications, or any other portion of the Contract Documents.

In the event suit or other proceeding is brought upon this Bond by the Obligee, the Surety and Principal shall be jointly and severally liable for payment to the Obligee all costs, expenses and fees incurred by the Obligee in connection therewith, including without limitation, attorney’s fees. [CONTINUED NEXT PAGE]

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IN WITNESS WHEREOF, the Principal and Surety have executed this instrument this ________ day of _______________, 20___ by their duly authorized agents or representatives. ___________________________________________________________ (Bidder/Principal Name)
By: ___________________________________________________ (Signature)
___________________________________________________
(Typed or Printed Name)
Title: ___________________________________________________ (Attach Notary Public Acknowledgement of Principal’s Signature) ___________________________________________________________ (Surety Name)
By: ___________________________________________________ (Signature of Attorney-In-Fact for Surety)
___________________________________________________
(Typed or Printed Name of Attorney-In-Fact)
(Attach: (i) Attorney-In-Fact Certification; (ii) Notary Public Acknowledgment of Authorizing Signature on Attorney-Fact Certification; and (iii) Notary Public Acknowledgement of Attorney-InFact’s Signature.) Contact name, address, telephone number and email
address for notices to the Surety
__________________________________________________________ (Contact Name)
__________________________________________________________ (Street Address)
__________________________________________________________ (City, State & Zip Code)
(______) _____________ (______) ______________
Telephone Fax
____________________________________________
(Email address)
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CERTIFICATION OF WORKERS’ COMPENSATION INSURANCE
I,_______________________________ the ______________________________________of (Name) (Title)
________________________________________________________, declare, state and certify that:
(Contractor Name)

1. I am aware that California Labor Code § 3700(a) and (b) provides:
“Every employer except the state shall secure the payment of compensation in one or more of the following ways:
a. By being insured against liability to pay compensation in one or more insurers duly authorized to write compensation insurance in this state.
b. By securing from the Director of Industrial Relations a certificate of consent to self-insure either as an individual employer, or one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self-insure and to pay any compensation that may become due to his or her employees.”

2. I am aware that the provisions of California Labor Code §3700 require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of this Contract.

________________________________________
(Contractor Name)
By:______________________________________
(Signature)
_______________________________________
(Company)

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PART III: GENERAL PROVISIONS

BIDDING

JOB SITE AND DOCUMENT EXAMINATION
The Bidder is required to thoroughly examine the job site, Specifications including Contract Form the Bidder is required to thoroughly examine the job site, Specifications including Contract Form (See Appendix B) for the work contemplated, and it will be assumed that the Bidder has investigated and is satisfied as to the requirements of the Specifications, including the Contract. It is mutually agreed that submission of a proposal shall be considered prima facie evidence that the Bidder has made such examination.

BID DOCUMENT COMPLETION
Proposals to receive consideration shall be made in accordance with the following instructions:

1. The proposal shall be made upon the form provided therefore with all items filled out (Appendix A of these specifications). The completed form must be without interlineations, alterations, erasures, or omissions. All submitted documents must be in original form (no photocopies or faxes).

2. Each bid shall be accompanied by cash, a cashier's check, a certified check, or a Bidder's bond executed by the Bidder and an acceptable surety in original form, or any negotiable instruments in original form that are not cancelable amounting to ten percent (10%) of the bid, payable to the City. The amount so posted shall be forfeited to the municipality if the Bidder does not, within fifteen (15) calendar days after written notice that the Contract has been awarded to said Bidder, enter into a Contract with the municipality for the work.

The City shall have the right to hold all bid bonds until award of the Contract. However, the Director of Contracts and Budgets may order the return of all bid bonds except that of the two (2) lowest Bidders prior to the award.

CONTRACT AWARD AND EXECUTION

CONTRACT AWARD
The Contract shall be awarded, if an award is made, to the lowest responsive, responsible Bidder as defined in Part II, Bid Clarification, of these specifications, within ninety (90) calendar days from the date bids are publicly opened, examined and declared. If the award is not made within the specified period, then all of the bids submitted shall be deemed to have been rejected by the legislative body.

CONTRACT EXECUTION
A Contract shall not be deemed to have been made between the Contractor and the City until all of the following steps have been completed:

1. Award of the Contract by the City Council,

2. Within fifteen (15) calendar days after written notice that a Contract has been awarded to the Contractor (Notice of Award), the Contractor shall submit two (2) signed original Contracts, required bonds or alternative security, evidence of insurance that conforms to the Contract, and City Business License or evidence of application for said license.

3. Upon approval of the foregoing documents, the City will execute the Contract and return an original to the Contractor.

4. The City will then issue a Notice to Proceed authorizing Contractor to begin work upon approval of Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2
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Contract, evidence of insurance and City Business License.

SCOPE OF WORK
INTENT
The work to be done consists of furnishing all labor, materials, methods, processes, tools, equipment, incidentals and machinery, which are necessary and required to complete the Contract in a satisfactory and worker-like manner.

The intent of the Specifications is to prescribe the details for the completion of the work which the Contractor undertakes to perform in accordance with the terms of the Contract. Where the Specifications describe portions of the work in general terms, but not in complete detail, it is understood that only the best general practice is to prevail and that only materials and workmanship of the best quality are to be used.

CHANGES AND EXTRA WORK
The Project Manager reserve the right to make such alterations, deviations, additions to or omissions from the plans and specifications, including the right to increase or decrease the quantity of any item or portion of the work or to omit any items or portion of the work, as may be deemed by the Project Manager and his or her representatives to be necessary or advisable, and to require such extra work as may be determined by the Project Manager to be necessary for the proper completion or construction of the whole work contemplated.

When special conditions arise, such as mitigation of unforeseen conditions or additional work, the work shall be negotiated as “extra work”. Approved Change Orders shall describe the changes or extra work, Contract time adjustments and payment basis for such work as applicable. Change Orders are valid Contract amendments when approved and signed by the City and Contractor. All changes and extra work must be negotiated and approved before the work is performed.

The City may require the Contractor to work outside approved construction hours noted in Part IV, Procedure. For work done during these times, when required by the City, payment to the Contractor may be adjusted per General Prevailing Wage Rate provisions.

CLEANUP
All work sites shall be kept as clear of equipment, material and waste material as is practicable at all times. The City shall make the determination that this requirement is being complied with.

If the City is required to provide cleanup of the work sites due to failure of the Contractor to so provide, or in case of emergency, the City shall charge the Contractor the actual cost of labor and materials and may deduct said costs from any monies due and owing the Contractor.

Upon completion and before making application for acceptance of the work, the Contractor shall clean the areas of work, and all ground occupied by him in connection with the work, of all rubbish, excess materials, temporary structures, and equipment, and all parts of the work shall be left in a neat and presentable condition.

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CONTROL OF WORK

CONTRACT COMPONENTS
These specifications, the plans and all supplementary documents are essential parts of the Contract, and a requirement occurring in one is as binding as though occurring in all; they are intended to be cooperative, to describe, and to provide for a complete job.

Shop drawings required by the Plans, Specifications or the Director of Public Works shall be furnished by the Contractor and approved by the Director of Public Works before any work relating to the shop drawings is performed unless approval is waived in writing by the Director of Public Works.

It is mutually agreed that shop drawing approval by the Project Manager does not relieve the Contractor of any responsibility for accuracy of dimensions and details, and that the Contractor shall be responsible for agreement and conformity of the shop drawings with the approved plans, specifications and site conditions.

Submittal review and approval by the Project Manager does not relieve the Contractor from compliance with the requirements and intentions of the plans and specifications.

All authorized alterations affecting the requirements and information given on the approved plans and specifications shall be in writing. No changes shall be made on any plan, specification or drawing after the same has been approved by the Director of Public Works.

In the event of discrepancy, written dimensions shall take precedence over scaled dimensions.

AUTHORITY
The Project Manager shall respond to any and all inquiries as to the quality or acceptability of materials furnished and work performed, and as to the manner of performance and rate of progress of the work; all inquiries as to the interpretation of the specifications; all inquiries as to the acceptable fulfillment of the Contract on the part of the Contractor; and all inquiries as to claims and compensation. The Project Manager shall be final, and the Project Manager shall have executive authority to enforce and make effective such responses.

In the event of doubt or question relative to the true meaning of the specifications, reference shall be made to the Director of Public Works, or his designee, whose decision thereon shall be final.

ASSIGNMENT
The Contract may be assigned only upon the written consent of the City Council.

SUBCONTRACTING
Any Proposed substitution of subcontractors must comply with the requirements of the Subletting and Subcontracting Fair Practices Act, California Public Contract Code §4100, et seq.

The Contractor shall give his personal attention to the fulfillment of the Contract and shall keep the work under his control.

Subcontractors will not be recognized as such, and all persons engaged in the work of construction will be considered as employees of the Contractor, and their work shall be subject to the provisions of the Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2
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Contract and specifications.

Where a portion of the work sublet by the Contractor is not being prosecuted in a manner satisfactory to the Project Manager, the subcontractor shall be removed immediately on the request of the Project Manager and shall not again be employed on the work.

REPRESENTATIVE
The Contractor shall assign a representative and submit contact information (name, telephone number) to the City’s Department of Public Works. If the after-hours representative is different than the on-site representative, provide contact information for both.

The Contractor shall be constantly on the work during its progress or shall be represented by a foreman who is competent to receive and carry out instructions in English which may be given by the proper authorities, and the Contractor shall be held liable for the faithful observance of any lawful instructions of the Project Manager not in conflict with the Contract, and which may be delivered to the Contractor, Contractor’s superintendent, foreman, or other representatives on the work. If the Contractor believes the Project Manager’s instructions are in conflict with the Contract, the Contractor shall immediately bring it to the attention of the Director of Public Works in writing.

EQUIPMENT
While certain sections of these specifications may provide that equipment of a particular size and type is to be used to perform portions of the work, it is to be understood that the development and use of new or improved equipment is to be encouraged.

The Contractor may request, in writing, permission from the Project Manager to use equipment of a different size or type in place of the equipment specified.

The Project Manager, before considering or granting such request, may require the Contractor to furnish, at Contractor’s expense, evidence satisfactory to the Project Manager that the equipment proposed for use by the Contractor is capable of producing work equal to, or better than, that which can be produced by the equipment specified.

PROPERTY AND FACILITY PRESERVATION
Attention is directed to Section 5-1.36, Property and Facility Preservation, Section 7-1.05, Indemnification and Section 7-1.06, Insurance, of the Standard Specifications. Due care shall be exercised to avoid injury to existing street improvements or facilities, utility facilities, adjacent property, roadside trees and shrubbery that are not to be removed.

The Contractor shall be held responsible for any damages to existing streets, highways, roads, driveways, sidewalks, curbs, gutters, utilities, other public facilities or private property caused by Contractor's operations. Where the work calls for cutting into or disturbing existing materials, the Contractor shall patch or repair the existing area to a neat, finished product. This shall include touch up or repair of the existing which was disturbed, and repair to the same structural capacity as the existing facility or better.

Full compensation for furnishing all labor, materials, tools, equipment and incidentals, and for doing all the work involved in protecting or repairing property, shall be considered as included in the prices paid for the various Contract items of work, and no additional compensation will be allowed therefore.

POTENTIAL CLAIMS AND DISPUTE RESOLUTION
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Potential claims and dispute resolution shall be in accordance with Section 5-1.43, Potential Claims and Dispute Resolution, of the Standard Specifications. Also refer to Resolution of Construction Claims in the Special Provisions.

CONTRACTOR'S RESPONSIBILITY FOR WORK
All work which is defective in its construction or deficient in any of the requirements of the plans and specifications shall be remedied or removed and replaced by the Contractor in an acceptable manner, and no compensation will be allowed for such correction.

The inspection of the work shall not relieve the Contractor of any of his obligations to fulfill the Contract as prescribed. Defective work shall be made good, and unsuitable materials may be rejected, notwithstanding the fact that such defective work and unsuitable materials have been previously overlooked or approved by the Project Manager and accepted or estimated for payment.

All work done beyond the lines and grades shown on plans or established by the Project Manager, or any extra work done without written authority, will be considered as unauthorized and will not be paid for.

Upon failure on the part of the Contractor to comply forthwith with any order of the Project Manager made under the provisions of this article, the Project Manager shall have authority to cause defective work to be remedied, or removed and replaced, and unauthorized work to be removed. The cost of removing, replacing, or repairing said defective or unauthorized work may be deducted from any monies due and owing the Contractor but said right of set-off shall be an alternative and not the sole remedy of the City.

Until the formal acceptance of the work by the City (as constituted by the filing of the Notice of Completion), the Contractor shall have the charge and care thereof and shall bear the risk of injury or damage to any part thereof by the action of the elements or from any other cause whether arising from the execution or from the non-execution of the work. The Contractor shall rebuild, repair, restore, and make good all injuries or damages to any portion of the work occasioned by any of the above causes before final acceptance and shall bear the expense thereof, except such injuries or damages occasioned by the acts of the federal government or the public enemy.

Should the City elect to occupy a project before acceptance, the City will issue a Notice of Substantial Completion designating those portions of the work that will be occupied or utilized. Contractor shall be relieved from maintenance and from the responsibility of injury and damage to this work. However, any guarantees will not begin until acceptance of the entire project, and the Contractor shall retain responsibility for making good defective work or materials.

EMPLOYEES
All workmanship shall be fully up to the highest standard and practice. The employment of labor shall comply with the prevailing local labor conditions and the Contractor shall employ only competent, careful, orderly persons upon the work. If at any time it shall appear to the Director of Public Works that any person employed upon the work is incompetent, careless, reckless, or disorderly, or disobeys or evades orders and instructions, such person shall be immediately discharged and not again employed upon the work.

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CONTROL OF MATERIALS

GENERAL
The Contractor shall furnish without charge such samples of materials and tests of materials as are required by the Plans, Specifications, or the Project Manager. No material shall be used until it has been approved by the Project Manager.

All tests of materials ordered by the Project Manager and made by the Contractor shall be made in accordance with commonly recognized standards of national organizations, and such special methods of tests as are prescribed in the specifications.

All materials not conforming to the requirements of the plans and specifications shall be considered defective, and all such materials, whether in place or not, shall be rejected and shall be removed immediately from the site of the work unless otherwise permitted by the Project Manager. No rejected materials, the defects of which have been subsequently corrected, shall be used until approved in writing by the Project Manager and his or her representatives.

Upon failure on the part of the Contractor to comply with any order of the Project Manager made under the provisions of this article, the Project Manager shall have authority to remove and replace defective material. The cost of removing, replacing or repairing said defective or unauthorized material may be deducted from any monies due and owing the Contractor but said right of set-off shall be an alternative and not the sole remedy of the City.

For convenience in designation on the plans or in the specifications, certain articles or materials to be incorporated in the work may be designated under a trade name or the name of a manufacturer and his catalog information. The use of an alternative article or material which is of equal quality and of the required characteristics for the purpose intended will be permitted, provided that the burden of proof as to the quality and suitability of alternatives shall be upon the Contractor who shall furnish, at the Contractor’s expense, all information necessary as required by the Project Manager. The Project Manager shall be the sole judge as to the quality and suitability of alternative articles or materials and that decision shall be final.

MATERIAL SOURCE
At the option of the Project Manager, the source of supply of each of the materials shall be approved by the Project Manager before delivery is started and before such material is used in the work.

Representative preliminary samples of the character and quality prescribed shall be submitted by the Contractor or producer of all materials to be used in the work, for testing or examination by the Project Manager.

QUALITY
Except as otherwise provided, sampling and testing of all materials, and the laboratory methods and testing equipment required under the plans and specifications shall be in accordance with the latest requirements of the State of California, Department of Transportation, Office of Materials Engineering and Testing Services. Sampling and testing of materials not covered by CalTrans specifications and not otherwise provided for, shall be in accordance with the latest Test Methods and Standards of the American Society for Testing and Materials (ASTM).

GUARANTEE
All materials supplied and all work done under this Contract shall be guaranteed by the Contractor for a period of one (1) year from the date of formal acceptance by the City. Upon receipt of notice from the Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2
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Project Manager of failure of any part of the guaranteed materials during the guarantee period, the affected parts shall be replaced promptly and at the expense of the Contractor.

The Contractor shall maintain the performance bond (See Part IV, Contract Bonds) in full force and effect during the guarantee period for the purpose of insuring that said repairs or replacements will be made.

LEGAL RELATIONS AND RESPONSIBILITY TO THE PUBLIC
LAWS
The Contractor shall keep fully informed of all existing and future state and federal laws and all municipal ordinances and regulations of the City which in any manner affect those engaged or employed in the work, or the materials used in the work, or which in any way affect the conduct of the work, and of all such orders and decrees of bodies or tribunals having any jurisdiction or authority over the same.

All work shall comply in every respect with all the governing laws, regulations, and ordinances of the City, which shall be considered for the purpose of Contract to which the specifications refer, a part thereof.

The Contractor shall give to the proper authorities all necessary notices relative to the work, and shall obtain and pay for all such permits, licenses, notices, inspections, or tests required as part of the Contract price. All permits issued by the City for work done under this Contract shall be issued at no charge.

All Bidders and Contractors shall be licensed in accordance with the laws of this State, specifically the provisions the Business and Professions Code, Division 3, Chapter 9. Any Bidder or Contractor not so licensed is subject to the penalties imposed by such laws. In accordance with the requirements in Public Contract Code Section 10164, in all Contracts where Federal funds are involved, the Contractor shall be properly licensed at the time the Contract is awarded.

NONDISCRIMINATION
The Contractor shall comply with Section 1735 of the Labor Code, which reads as follows:
"No discrimination shall be made in the employment of persons upon public works because of the race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, or sex of such persons, except as provided in Section 12940 of the Government Code, and every Contractor for public works violating this section is subject to all the penalties imposed for a violation of this chapter." The Contractor shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform Work under the Contract.

LOCAL BUSINESS POLICY
The City finds that it is in the public interest to promote utilization of Local Businesses that are small or minority owned such as Disadvantaged Business Enterprises, Minority Business Enterprises, Woman Business Enterprises, Disabled Veteran Business Enterprises in all aspects of purchasing in accordance with applicable law. Accordingly, the City Administrator is authorized to encourage participation of all DBE’s, MBE’s, WBE’s, DVBE’s and SLB’s located within the City’s jurisdiction to the extent allowed by applicable law.

LABOR CODE
In accordance with the provisions of Sections 1725.5, 1771.1, 1771.3, and 1771.4 of the Labor Code, this project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. A Contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal (subject to the Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2
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requirements of Section 4104 of the Public Contract Code), or engage in the performance of any Contract for public work, as defined by that chapter of the Labor Code, unless currently registered and qualified to perform public work pursuant to Section 1725.5 of the Labor Code.

An inadvertent error in listing a subcontractor that is not registered shall not be grounds for filing a bid protest or grounds for considering the bid nonresponsive, provided that any one of Section 1771.(c)(1)-(3) applies. Failure of a listed subcontractor to be registered shall be grounds for the Contractor to substitute a registered subcontractor for the unregistered subcontractor. The City shall not accept any bid, nor shall the City or Bidder enter any Contract or subcontract, without proof of the Contractor or subcontractor’s current registration to perform public work pursuant to Section 1725.5 of the Labor Code. The prime Contractor shall post job site notices, as required by Section 1771.4(a) (2) of the Labor Code and regulations. The prime Contractor shall submit records to the Labor Commissioner, as required by Sections 1771.4(a) (3), 1771.4(c) (2), and 1776 of the Labor Code.

WAGES

Local prevailing wage rates shall be paid in accordance with Sections 1770, 1773, and 1782, as amended, of the California Labor Code, on all public works construction Contracts exceeding twenty-five thousand dollars ($25,000) and all public works Contracts for alteration, demolition, repair or maintenance work exceeding one thousand dollars ($1,000).

The Contractor and any subcontractor under the Contractor shall comply with Labor Code Sections 1774 and 1775. Pursuant to Section 1775, the Contractor and any subcontractor under the Contractor shall forfeit to the State or political subdivision on whose behalf a Contract is awarded a penalty of not more than two hundred dollars ($200), or such other amount as may be amended from time to time by the Department of Industrial Relations, for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the Director of Industrial Relations for the Work or craft in which the worker is employed for any public (City) Work done under the Contract by the Contractor or by any subcontractor under the Contractor in violation of the requirements of the Labor Code and in particular, Labor Code Sections 1770 to 1780, inclusive. The amount of this forfeiture shall be determined by the Labor Commissioner and shall be based on consideration of the mistake, inadvertence, or neglect of the Contractor or subcontractor in failing to pay the correct rate of prevailing wages, or the previous record of the Contractor or subcontractor in meeting their respective prevailing wage obligations, or the willful failure by the Contractor or subcontractor to pay the correct rates of prevailing wages. A mistake, inadvertence, or neglect in failing to pay the correct rate of prevailing wages is not excusable if the Contractor or subcontractor had knowledge of the obligations under the Labor Code. In addition to the penalty and pursuant to Labor Code Section 1775, the difference between the prevailing wage rates and the amount paid to each worker for each calendar day or portion thereof for which each worker was paid less than the prevailing wage rate shall be paid to each worker by the Contractor or subcontractor. If a worker employed by a subcontractor on a public works (City) project is not paid the general prevailing per diem wages by the subcontractor, the prime Contractor of the project is not liable for the penalties described above unless the prime Contractor had knowledge of that failure of the subcontractor to pay the specified prevailing rate of wages to those workers or unless the prime Contractor fails to comply with all of the following requirements:

1. The Contract executed between the Contractor and the subcontractor for the performance of Work on the public works (City) project shall include a copy of the requirements in Sections 1771, 1775, 1776, 1777.5, 1813 and 1815 of the Labor Code.

2. The Contractor shall monitor the payment of the specified general prevailing rate of per diem wages by the subcontractor to the employees, by periodic review of the certified payroll records of the subcontractor.

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3. Upon becoming aware of the subcontractor's failure to pay the specified prevailing rate of wages to the subcontractor's workers, the Contractor shall diligently take corrective action to halt or rectify the failure, including, but not limited to, retaining sufficient funds due the subcontractor for Work performed on the public works (City) project.

4. Prior to making final payment to the subcontractor for Work performed on the public works (City) project, the Contractor shall obtain an affidavit signed under penalty of perjury from the subcontractor that the subcontractor has paid the specified general prevailing rate of per diem wages to the subcontractor's employees on the public works (City) project and any amounts due pursuant to Section 1813 of the Labor Code.

Pursuant to Section 1775 of the Labor Code, the Division of Labor Standards Enforcement shall notify the Contractor on a public works (City) project within 15 days of the receipt by the Division of Labor Standards Enforcement of a complaint of the failure of a subcontractor on that public works (City) project to pay workers the general prevailing rate of per diem wages. If the Division of Labor Standards Enforcement determines that employees of a subcontractor were not paid the general prevailing rate of per diem wages and if the City did not retain sufficient money under the Contract to pay those employees the balance of wages owed under the general prevailing rate of per diem wages, the Contractor shall withhold an amount of moneys due the subcontractor sufficient to pay those employees the general prevailing rate of per diem wages if requested by the Division of Labor Standards Enforcement. The Contractor shall pay any money retained from and owed to a subcontractor upon receipt of notification by the Division of Labor Standards Enforcement that the wage complaint has been resolved. If notice of the resolution of the wage complaint has not been received by the Contractor within 180 days of the filing of a valid notice of completion or acceptance of the public works (City) project, whichever occurs later, the Contractor shall pay all moneys retained from the subcontractor to the City. These moneys shall be retained by the City pending the final decision of an enforcement action.

Pursuant to the requirements in Section 1773 of the Labor Code, the City has obtained the general prevailing rate of wages (which rate includes employer payments for health and welfare, pension, vacation, travel time and subsistence pay as provided for in Section 1773.8 of the Labor Code, apprenticeship or other training programs authorized by Section 3093 of the Labor Code, and similar purposes) applicable to the Work to be done, for straight time, overtime, Saturday, Sunday and holiday Work. The holiday wage rate listed shall be applicable to all holidays recognized in the collective bargaining agreement of the particular craft, classification or type of workmen concerned.

The general prevailing wage rates and any applicable changes to these wage rates are available from the California Department of Industrial Relations' Web Site at: http://www.dir.ca.gov.

The wage rates determined by the Director of Industrial Relations for the project refer to expiration dates.

Prevailing wage determinations with a single asterisk after the expiration date are in effect on the date of advertisement for bids and are good for the life of the Contract. Prevailing wage determinations with double asterisks after the expiration date indicate that the wage rate to be paid for Work performed after this date has been determined. If Work is to extend past this date, the new rate shall be paid and incorporated in the Contract. The Contractor shall contact the Department of Industrial Relations as indicated in the wage rate determinations to obtain predetermined wage changes. Pursuant to Section 1773.2 of the Labor Code, general prevailing wage rates shall be posted by the Contractor at a prominent place at the site of the Work.

Changes in general prevailing wage determinations which conform to Labor Code Section 1773.6 and Title 8 California Code of Regulations Section 16204 shall apply to the project when issued by the Director of Industrial Relations at least ten (10) days prior to the date of the Notice Inviting Bids for the project.

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The City will not recognize any claim for additional compensation because of the payment by the Contractor of any wage rate in excess of the prevailing wage rate set forth in the Contract. The possibility of wage increases is one of the elements to be considered by the Contractor in determining the bid, and will not under any circumstances be considered as the basis of a claim against the City on the Contract.

The Contractor shall make travel and subsistence payments to each workman, needed to execute the Work, in conformance with the requirements in Labor Code Section 1773.8.

CERTIFIED PAYROLL RECORDS
The Contractor shall conform to the requirements in Labor Code Section 1776 concerning payroll records.

Regulations implementing Labor Code Section 1776 are located in Sections 16016 through 16019 and Sections 16207.10 through 16207.19 of Title 8, California Code of Regulations. The Contractor and each subcontractor shall preserve their payroll records for a period of 3 years from the date of completion of the Contract.

APPRENTICES
The Contractor and subcontractors shall comply with the provisions in Sections 1777.5, 1777.6 and 1777.7 of the California Labor Code and Title 8, California Code of Regulations Section 200 et seq. To ensure compliance and complete understanding of the law regarding apprentices, and specifically the required ratio thereunder, the Contractor and each subcontractor should, where some question exists, contact the Division of Apprenticeship Standards, 455 Golden Gate Avenue, San Francisco, CA 94102, or one of its branch offices prior to commencement of Work on the Contract. Responsibility for compliance with this section lies with the Contractor. It is State and City policy to encourage the employment and training of apprentices on public works Contracts as may be permitted under local apprenticeship standards.

WORKING HOURS
Eight hours labor constitutes a legal day's Work. The Contractor or any subcontractor under the Contractor shall forfeit, as a penalty to the State of California, twenty five dollars ($25) or such other amount as may be amended by the Department of Industrial Relations from time to time for each worker employed in the execution of the Contract by the respective Contractor or subcontractor for each calendar day during which that worker is required or permitted to Work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation of the requirements of the Labor Code, and in particular, Section 1810 to Section 1815, thereof, inclusive, except that Work performed by employees of Contractors in excess of 8 hours per day, and 40 hours during any one week, shall be permitted upon compensation for all hours worked in excess of 8 hours per day at not less than one and one-half times the basic rate of pay, as provided in Section 1815 thereof.

OCCUPATIONAL SAFETY AND HEALTH STANDARDS
The Contractor shall conform to all local, state and federal rules and regulations pertaining to safety.

Furnished equipment, material and services shall comply with all OSHA Standards and regulations and all applicable governmental laws and orders. The Contractor shall post an OSHA poster in a conspicuous location as required by law.

EXCAVATION SAFETY
Per California Labor Code Section 6500, Contractor shall posses a valid Construction Activity Permit for construction of trenches or excavations which are five (5) feet or deeper and into which a person is required to descend. When trenches or excavations five (5) feet or deeper are anticipated as part of the Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2
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Contract, Contractor shall posses a valid permit at the time of bidding and for the life of the Contract.

Contractor shall furnish copies of valid permits to the City Public Works Department. When required in Part I, Notice to Contractors, Contractor must provide evidence of a current T1 Annual Trench/ Excavation Permit at the time of bidding.

Contractor shall comply with California Labor Code Section 6705 which provides that prior to the commencement of excavation of any trench or trenches five (5) feet or more in depth, Contractor shall submit to the Engineer a detailed plan showing the design of shoring, bracing, sloping, or other provisions to be made for worker protection from the hazard of caving ground during the excavation of such trench or trenches. If such plan varies from the shoring system standards established by the Construction Safety Orders, the plan shall be prepared by a registered civil or structural engineer.

Plans must be submitted to the Project Manager at least five (5) working days prior to the commencement of excavation. If said plans are not submitted five (5) days prior to the commencement of said excavation, the City shall not be liable to Contractor for any delay in work caused by delinquent submission of said plans.

Trenching of more than four (4) feet below the surface shall require the Contractor to promptly notify the Project Manager if unknown hazardous wastes, subsurface or latent physical site conditions different from those indicated or unusual site conditions are encountered and inform the City as to its duty to investigate those conditions. The Contractor may file for a change order for any conditions different from those indicated.

PUBLIC CONVENIENCE AND PUBLIC SAFETY
Attention is directed to Section 7-1.03, Public Convenience, and Section 7-1.04, Public Safety, of the Standard Specifications for the provisions relating to the Contractor's responsibility for providing for the convenience and safety of the public in connection with his operations. Standard Specifications are on file in the Public Works office of Carmel-by-the-Sea.

Contractor is to notify the Project Manager of the start date and construction schedule at least nine (9) calendar days prior to the planned start of construction unless otherwise noted in Part IV.

The Contractor shall conduct his operations as to cause the least possible inconvenience to public traffic.

The Contractor shall provide traffic control devices or personnel where necessary in conformance with good traffic safety standards. The Contractor shall provide sufficient warning signs or devices to give adequate notice to the public of dangerous or changed conditions existing during construction.

The Project Manager shall determine the adequacy of said devices and, in case of dispute his determination shall be final.

If the City is required to provide traffic direction, signs or devices, due either to failure of the Contractor to so provide or in case of emergency, the City shall charge Contractor the actual cost of labor and materials and may deduct said costs from any monies due and owing the Contractor.

WORKER’S COMPENSATION
Pursuant to the requirements in Section 1860 of the Labor Code, the Contractor will be required to secure the payment of workers' compensation to the Contractor's employees in conformance with the requirements in Section 3700 of the Labor Code.

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RIGHT OF PROPERTY
Nothing in the Contract shall be construed as vesting the Contractor with any right of property in the materials furnished and used in the work herein provided for after they have been attached to the work and have become an integral portion of the work herein provided. All such materials shall, upon their becoming an integral part of the work herein provided, be, and remain, the property of the City.

PATENTS
If any material, composition, process, method of construction or any other thing called for or required by the plans and specifications or used in the work is covered by letter patent, all royalties and expenses thereof, all litigation thereupon, or anything whatsoever which may develop as a cost from the use of such materials, composition, process, method, or any other thing which is covered by letter patent, shall be borne by the Contractor.

INCREASED FORCE
In case of emergency involving danger to life or property, continuous work with increased force may be required by the Project Manager.

LIABILITIES
Right of general supervision by the City shall not make the Contractor an agent of the City, and the liability of the Contractor for all damages to persons or to public or private property arising from the Contractor's execution of the work shall not be lessened because of such general supervision.

PROSECUTION AND PROGRESS

GENERAL
If at any time in the opinion of the Project Manager, the Contractor has failed to supply an adequate working force, or material of proper quality, or has failed in any other respect to prosecute the work with the diligence and force specified and intended in and by the terms of the Contract, notice thereof in writing shall be served upon the Contractor. Should the Contractor neglect or refuse to provide means for a satisfactory compliance with the Contract, as directed by the Project Manager, within the time specified in such notice, the Project Manager in any such case shall have the power to suspend the operation of the Contract. Upon receiving notice of such suspension, the Contractor shall discontinue said work, or such parts of it as the City may designate.

Upon such suspension, the Contractor's control shall terminate, and thereupon the Project Manager or duly authorized representative may take possession of all or any part of the Contractor's materials, tools, equipment, and appliances upon the premises, and use the same for the purpose of completing said Contract, and hire such force and buy or rent such additional machinery and appliances, tools, and equipment and buy or rent such additional materials and supplies at the Contractor's expense as may be necessary for the proper completion of the work; or may employ other parties to carry the Contract to completion, employ the necessary workers, substitute other machinery or materials and purchase the materials contracted for in such manner as the City may deem proper; or the City may annul and cancel the Contract and re-let the work or any part thereof.

Any excess of cost arising therefrom over and above the Contract price will be charged against the Contractor and his sureties, who will be liable therefor. In the event of such suspension, all money due the Contractor or retained under the terms of this Contract shall be forfeited to the City, but such forfeiture Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2
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will not release the Contractor or his sureties from liability for failure to fulfill the Contract. The Contractor and his sureties will be credited with the amount of money so forfeited toward any excess of cost over and above the Contract price, arising from the suspension of the operations of the Contract and the completion of the work by the City as above provided, and the Contractor will be so credited with any surplus remaining after all just claims for such completion have been paid.

In the determination of the question whether there has been any such noncompliance with the Contract as to warrant the suspension or annulment thereof, the decision of the Director of Public Works shall be binding on all parties to the Contract.

SUSPENSIONS AND DELAYS
The Project Manager shall have the authority to suspend the work wholly or in part, for such period as the Project Manager may deem necessary due to unsuitable weather, or to such other conditions as are considered unfavorable for the suitable prosecution of the work, or for such time as the Project Manager may deem necessary due to the failure on the part of the Contractor to carry out the Project Manager’s orders given or to perform any provisions of the work. The Contractor shall immediately obey such order of the Project Manager and shall not resume work until ordered in writing by the Project Manager.

Any act of, or any omission of anything required to be done by the City, its officers, agents or employees which shall cause the Contractor delay in the completion of the work shall be a ground for extension of time on the part of the Contractor to complete the work but shall not grant the Contractor any monetary damages for such delay.

RIGHTS OF WAY
Rights-of-way or easements for work will be provided by the City. The Contractor shall make his own arrangements and pay all expenses for additional area required by him outside of the limits of rights-ofway or easements. In the event of delay on the part of the City, its officers, agents or employees in obtaining any such rights-of-way or easements for the work, then the Contractor shall have time for the completion of his Contract for the period or periods caused by such delay or delays but shall have no damages against the local entity, its officers, agents or employees.

PAYMENT

GENERAL
The City pays for the Contractor furnishing the resources and activities to complete the work. The Contractor shall accept the City’s payment as full compensation for furnishing the resources and activities, including, but not limited to all labor, materials, tools, equipment, taxes and incidentals necessary to complete the work and for performing all work contemplated, and embraced under the Contract; also for loss or damage arising from the nature of the work or from the action of the elements, or from any unforeseen difficulties which may be encountered during the prosecution of the work until the formal acceptance by the City, and for all risks of every description connected with the prosecution of the work; also for all expenses incurred in consequence of the suspension or discontinuance of the work as herein specified, and for completing the work according to the specifications.

The City shall not be obligated to process any payment request until thirty (30) calendar days after receipt of a correct, complete and undisputed progress payment request or sixty (60) calendar days after receipt of a correct, complete and undisputed final payment request. Payments not made within the specified time periods are subject to an interest rate of two percent (2%) per month. A payment request shall not Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2
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be deemed complete unless all related documentation has been supplied and verified, and all related Contract requirements have been satisfactorily met.

PROGRESS PAYMENTS
The Contractor may, once each month, make an estimate in writing of the total amount of work done to the time of such estimate and the value thereof, and request payment for that work.

Upon approval of the progress payment request, the Project Manager shall cause to be paid to the Contractor the balance not retained as aforesaid, after deducting therefrom all previous payments and all sums to be withheld or retained under the provisions of the Contract. No such estimate or payment shall be required to be made when, in the judgment of the Project Manager, the work is not proceeding in accordance with the provisions of the Contract, or when in the judgment of the Project Manager, the total value of the work done since the last estimate amounts to less than one thousand dollars ($1,000.00).

Except as set forth in the following paragraph, the Project Manager shall retain five percent (5%) of the value of all work so estimated to have been furnished and delivered and unused, or furnished and stored as aforesaid, as part security for the fulfillment of the Contract by the Contractor.

The Contractor may elect to receive 100% of payments due under the Contract from time to time, without retention of any portion of the payment by the City, by depositing approved securities of equivalent value with the City or in an escrow account with an approved bank in accordance with the provisions of Section 4590 of the Government Code. Such securities, if deposited by the Contractor, shall be valued by the City's Finance Director, whose decision on valuation of the securities shall be final.

No such estimate or payment shall be construed to be an acceptance of any defective work or improper materials.

PAYMENT AFTER CONTRACT ACCEPTANCE
Upon receipt of written notice that the work is ready for final inspection and acceptance, the Project Manager shall promptly make such inspection, and when the work is found to be acceptable under the Contract and the Contract fully performed, the Project Manager shall file a Notice of Completion.

Final payment, including all sums withheld or retained as herein before specified as partial security for the fulfillment of the Contract, shall be paid promptly by the City after expiration of the lien period (see California Civil Code § 3179 et seq.), providing there are no disputes arising from the performance of the Contract or the amount due.

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FY 2023/2024 STORM DRAIN IMPROVEMENT PROJECTS
124PW-DRAINDE
PART IV: SPECIAL PROVISIONS
The work embraced herein is shown on a set of plans entitled “City of Carmel-by-the-Sea, FY 2023/2024 Storm Drain Improvement Projects", prepared by Neill Engineers Corp., dated August 2024.

The work, as indicated by the plans shall be done in accordance with the Special Provisions/Technical Specifications and Contract annexed hereto, and also in accordance with the Standard Specifications 2015 of the State of California, Department of Transportation, referred to herein as the "Standard Specifications", which are hereby incorporated by reference.

In case of conflict between any portion of the Standard Specifications and the Special Provisions/Technical Specifications and/or the plans, precedence shall be given first to the plans and second to the Special Provisions/Technical Specifications, and the plans and/or these Special Provisions/Technical Specifications shall be used in lieu of such conflicting portions.

Order of work: The selected contractor shall consider construction operations in the order outlined in the project description (1st) Lincoln Street and 2nd Avenue, (2nd) 11th Avenue, (3rd) Santa Fe Street, and (4th) Acacia Way. Schedule and Order of work to be approved by the Project Manager prior to start of construction.

GENERAL
Wherever State, Department, Department of Public Works, Owner, City, District, or words of like portent or meaning are used in the Standard Specifications or other contract documents they shall have the meaning of the City of Carmel-by-the-Sea, Monterey County, California, or its designated officials acting for the said City, within the scope of such duties entrusted to them.

Wherever the words of Director, Engineer, Project Manager, Director of Public Works, or words of like portent or meaning appear in the Standard Specifications, they shall have the meaning of the Public Works Director for the City of Carmel-by-the-Sea acting either directly or through properly authorized agents, such agents acting within the scope of such duties entrusted to them.

The work, in general, consists of
Lincoln Street and 2nd Avenue: Trenching along Lincoln Street and 2nd Avenue for installation of approximately 400-LF of PVC piping, 300-LF of HDPE piping along with (8) concrete catch basins, and (5) storm drain manholes; grind and repave segments of Lincoln St. and Second Ave., restore existing rolled AC berm, and raise utility covers to new finish grade. 11th Avenue: Trenching along 11th Avenue for installation of approximately 225-LF of PVC piping, along with (1) concrete catch basins, and (1) storm drain manholes; restore existing paving, rolled AC berm, and raise utility covers to new finish grade.

Santa Fe Street: Trenching along Santa Fe Street for installation of approximately 550-LF of PVC piping, 25-LF of HDPE piping along with (5) concrete catch basins, and (5) storm drain manholes; install 18” flared outlet, and placement of approximately 100-Tons of rip-rap and drain rock.

Acacia Way: Construct a rock-faced concrete headwall on Acacia Way, remove and re-pave driveway entrance, and install rolled AC berm.

This project has been confirmed eligible for the Class 1 Categorical Exemption under the California Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2
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Environmental Quality Act (CEQA) which can be found in Appendix C.

DIFFERING SITE CONDITIONS
No geotechnical field investigation were performed for any of the project sites. Sandy soil is anticipated to be encountered during excavation; however, hard rock may be encountered during excavation at any depth and location. Varying degrees of hard bedrock materials and presence of ground water can likely to be encountered. The Contractor shall make his own investigation of the site and is encouraged to perform his own soil investigation to evaluate subsurface soil conditions. No additional payment shall be made for unanticipated material encountered during excavation, including any rock excavation work requiring additional effort and special equipment, and for any necessary de-watering.

PLANS AND SPECIFICATIONS
A component in one Contract part applies as if appearing in each. The parts are complementary and describe and provide for a complete work. The work embraced herein shall be done in accordance with the appropriate provisions of the Standard Specifications insofar as the same may apply, and in accordance with the specifications and plans. In case of conflict between the Standard Specifications, Standard Plans, and these Special Provisions and the Plans, the order of precedence shall be as follows:

Special Provisions shall take precedence over Plans and the Plans shall take precedence over Standard Specifications and Standard Plans. These Special Provisions shall also take precedence over conflicting portions of the "General Provisions, Part III" of these project specifications.

CONTRACT BONDS
For Bid Bond requirements, see Part I, Bid Bond, of these Specifications.

The Contractor, at the time of signing and executing the Contract, shall execute and file with the City a Performance Bond to the satisfaction and approval of said City, in a sum of not less than one hundred percent (100%) of the amount of the Contract conditional upon the faithful performance of the Contract.

For additional information, see Guarantees elsewhere in these specifications.

The Contractor, at the time of signing and executing any Contract in excess of twenty-five thousand dollars ($25,000), shall execute and file with the City a payment bond (public works labor and materials bond) to the satisfaction and approval of said City, in a sum of one hundred percent (100%) of the amount of the Contract in accordance with Public Contract Code §9550 et seq.

The surety shall be an admitted carrier in California with a valid surety license and possess a minimum rating from A. M. Best Company of A-VII. The Surety and /or co-sureties must be listed as an acceptable surety on federal bonds by the United Stated Department of the Treasury, subject to the maximum amount shown in the listing. If co-sureties are used, their bonds shall be on a joint and several basis.

Notwithstanding the above, the Contractor may substitute adequate securities for any bond called for under the provisions of these Specifications as set forth in Public Contracts Code Section 22300. Alternate security substitutions shall be submitted to the City no later than ten (10) days after written notice that a Contract has been awarded to the Contractor to allow processing and escrow agreement for in lieu security.

The Contractor shall submit the Contract with his signature affixed thereto, required bonds or alternate security and evidence of insurance that conforms to the Contract within fifteen (15) calendar days after written notice that a Contract has been awarded to him.

The Contractor shall maintain the performance bond in full force and effect during the guarantee period for the purpose of insuring that said repairs or replacements will be made, or may, at the Contractor’s option, replace said performance bond for a similar bond in the amount of twenty percent (20%) of the total Contract Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2
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amount, including adjustments, or the original performance bond, whichever is greater.

TIME LIMITS
The Contractor shall submit the Contract with his signature affixed thereto, required bonds or alternative security and evidence of insurance that conforms to the Contract within fifteen (15) calendar days after written notice that a Contract has been awarded to him.

A Notice to Proceed for this Contract will be issued upon receipt of the foregoing documents. The Contractor shall be ready to commence work within fourteen (14) calendar days after the effective date of said Notice to Proceed.

The terms of this Contract shall remain in effect for three hundred sixty-five (365) days from the effective date of the Notice to Proceed.

LICENSES AND PERMITS
Prior to the execution of any Contractual agreements, the successful Bidder shall obtain a City Business License. In addition, the Contractor shall be required to obtain and hold a Public Works Permit (Encroachment Permit) and/or Building Permit from City’s Community Planning and Building Department.

Contractor shall provide a copy of the completed permit(s) to the Public Works Department no later than three (3) days prior to the start of construction. The permit application fee(s) shall be waived.

SITE INSPECTION
It shall be the Contractor's responsibility to inspect the site and become thoroughly familiar with all aspects of the work to be done.

The submission of a bid shall be conclusive evidence that the Bidder has investigated the site and is thoroughly satisfied as to the conditions to be encountered, as to the character, quality, and scope of the work to be performed; the quantity of materials to be furnished; and as to all the requirements of these specifications.

It shall be the Contractor's responsibility to be aware of surface and subsurface drainage conditions that may exist at the site. The Contractor is further responsible for work necessary to rectify any resulting drainage problems; labor, materials, equipment, and incidentals necessary to achieve the solution shall be borne by the Contractor.

SUBMITTALS
The review of submittals and approval thereof by the City does not relieve the Contractor from compliance with the requirements and intentions of the plans and specifications to which the submittals pertain.

Submittal Format:

1. Contractor shall submit individually bound copies of all submittals and revised submittals to the City’s construction manager. A minimum of two (2) copies shall be submitted unless otherwise directed. Submittal submission may be done in pdf form via email.

2. All submittals shall have a cover sheet containing the following:
a. Submittal date, submittal number and submittal revision number (as applicable), b. City project name,

3. Each submittal item shall clearly identify the specification section(s) and paragraph(s) for with the submittal item pertains to.

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4. Contractor is not guaranteed a specific review time period. If Contractor requires a quick submittal turnaround of specific submittal items, Contractor must indicate which submittal items require a quick turnaround by attaching a memo to the submittal indicating such and the requested turnaround period. The City shall make every effort to meet the requested review period.

5. Contractor shall place orders for all materials or equipment in time to prevent any delays to the construction schedule or project completion. If any materials or equipment are not ordered in a timely fashion, any additional charges made by equipment manufacturers and/or suppliers to complete the manufacturer and/or delivery in time to meet the construction schedule or project completion, together with any special handling charges shall be borne by the Contractor.

Submittal Content and Product Data:

1. Contractor shall review and accept submittals prior to submission.

2. Submittals shall contain all required information such as shop drawings, product data, etc.

3. Each submittal item shall be identified by manufacturer, brand name, trade name, model number, size, rating and additional information as is necessary to properly identify and verify the materials and equipment. The phrase “as specified” is not considered sufficient.

4. Where possible, submittal information shall be limited to the specific item being submitted. In the event multiple materials or equipment are described in one submittal, Contractor shall clearly identify the pertinent information being submitted on.

5. Accessories, controls, finish, etc. not required to be submitted or identified with the submittal shall be furnished and installed as specified.

PROTECTION OF PRIVATE PROPERTY
Private property grounds and facilities, if damaged or removed because of the Contractor's operations, shall be restored or replaced to same or better than the original condition and located in the same position and alignment as is reasonably possible.

CONSTRUCTION QUALITY CONTROL
Definitions
Quality Management (QM) - All control and assurance activities instituted to achieve the product quality established by the Contract requirements.

Contractor Quality Control (CQC) - The construction Contractor's system to manage, control, and document Contractor's, suppliers', and subcontractor's activities to comply with Contract requirements.

Contractor Responsibility
General: The Contractor shall establish and maintain an effective quality control system in compliance with the Plans and Specifications. The quality control system shall consist of plans, procedures, and organization necessary to provide materials, equipment, workmanship, fabrication, construction, and operations which comply with Contract requirements. The system shall cover construction operations both onsite and offsite, and shall be keyed to the proposed construction sequence.

The Quality Control Plan
Quality Control Plans and Procedures.

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The Contractor will be required to prepare a Quality Control Plan. This plan shall include, as a minimum, the following:

1. A description of the quality control procedures, including a chart showing lines of authority and acknowledgement that the Contractor shall implement the control system for all aspects of the work specified and shall report to the project manager or someone higher in the Contractor's organization.

2. The name, qualifications, duties, responsibilities, and authorities of each person assigned a QC function.

3. A copy of the letter to the Engineer signed by an authorized official of the firm which describes the responsibilities and delegates the authority to implement the QC plan shall be furnished.

4. Procedure for scheduling and managing submittals, including those of subcontractors, offsite fabricators, suppliers, and purchasing agents.

5. Control testing procedures for each specific case. Note that in the case of federally-funded projects, QA/QC testing must be performed by the city by a Caltrans-certified lab.

6. Reporting procedures including proposed reporting formats.

QC Plan Implementation

1. Preconstruction Conference. During the pre-construction conference, a mutual understanding of the CQC system details shall be developed, including the forms for recording the CQC operations, control activities, testing, and administration of the system for both onsite and offsite work, and the interrelationship of Contractor's management with the Engineer's inspection. Minutes of the conference shall be prepared by City staff, and be signed by both the Contractor and the Engineer. The minutes shall become a part of the Contract file. There may also be occasions when subsequent conferences will be called to reconfirm mutual understandings.

2. General. After issuance of the Notice to Proceed, and prior to the start of construction, the Contractor shall furnish, for acceptance by the Engineer, the Contractor Quality Control (CQC) Plan with which he proposes to implement the requirements of Contract Clause entitled "Construction Quality Control". The plan shall identify personnel, procedures, instructions, records, and forms to be used. If the Contractor fails to submit an acceptable QC plan within the time herein prescribed, the Engineer may refuse to allow construction to start if an acceptable interim plan is not furnished.

3. Control of Materials, Tests, and Inspections. As listed below, and noted elsewhere in the specifications but not limited to the following items, the Quality Control Plan will include the dates for the Contractor to furnish certificates for product, or product test compliance, shop drawings or catalog cuts and requests for inspection or review.
a. Tests and Inspections:

Sub-grade compaction
Aggregate placement and compaction
Forms Placement
Trench backfill and bedding
Reinforcing bar placement
Fill Material (if applicable)
Pipe placement
Lateral Connections
High Strength Fasteners and Bolts
Epoxy
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b. Materials and Materials Certification:

Aggregate Base
Hot Mix Asphalt/Asphalt Concrete
Concrete
Catch Basin and Manhole Casting
Reinforcing Bar
Pipe Material
Trench backfill material
RC pipe
Slurry backfill
c. Daily Reports
The Contractor shall provide copies of daily reports which describe the work performed, weather conditions, personnel and equipment on site, and quality control activities performed.

The Contractor will not be paid for work prior to Engineer reviewing and accepting daily reports for the period of time payment is requested.

4. Acceptance of Plan. Acceptance of the Contractor's plan is required prior to the start of construction. Acceptance is conditional and will be predicated on satisfactory performance during the construction. The Engineer reserves the right to require the Contractor to make changes in the CQC plan and operations as necessary to obtain the quality specified.

5. Notification of Changes. After acceptance of the QC plan, the Contractor shall notify the Engineer in writing of any proposed change. Proposed changes are subject to acceptance by the Engineer.

6. Testing and Certification. The Contractor shall pay for all tests and inspections as required by the Plans and Specifications. The Contractor shall furnish certification of materials being used, upon request of the Engineer, without additional charge.

GUARANTEE
Materials and labor guarantees shall be per Part III of these specifications. All warranty shall be to the satisfaction of the City. Final payment will not be released without submission of warrantees.

REGULATIONS
The Contractor and all subcontractors shall give all notices and comply with all laws, ordinances, rules, and regulations applicable to the work, safety and hiring/employment practices. Nothing in the Specifications shall be construed to permit work not conforming to the regulations and codes set forth herein which include, but are not limited to the following:

1. Americans with Disabilities Act (ADA) accessibility and employment standards. In the event of conflicting federal and state standards, the standard that provides greater access will take precedence.

2. California Building Code, latest edition as adopted by the City

3. California Electrical Code, latest edition as adopted by the City

4. California Mechanical Code, latest edition as adopted by the City

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6. California Green Building Standards Code, latest edition as adopted by the City

7. California Historic Building Code, latest edition as adopted by the City

8. California Occupational Safety and Health Administrative Code, latest edition

9. California Government Code Section 4216, Protection of Underground Infrastructure

10. National Fire Protection Association NFPA 1 Fire Code, latest edition

11. National Fire Protection Association NFPA 13, 13R, 13D Fire Sprinklers Code, latest edition

12. National Fire Protection Association NFPA 72 Fire Alarm Systems Code, latest edition

13. The California Labor Code,

14. Federal Water Pollution Control Act (Clean Water Act), and,

15. Porter-Cologne Water Quality Control Act (California Water Code Section 13000 et seq.).

PUBLIC SAFETY AND PROTECTION OF THE WORK
The Contractor shall furnish, erect and maintain such fences, barricades, guards, lights and other devices as are necessary to prevent accidents and avoid damage to the work area or injury to the public. No separate payment shall be made for such work. If in the opinion of the [Insert Title], adequate barricades or warning devices are not maintained by the Contractor, the City may furnish and erect same and charge the Contractor therefore. Attention is directed to Sections 7-l.03 "Public Convenience" and 7-l.04, "Public Safety", of the Standard Specifications published by the State of California Department of Transportation.

INDEMNIFICATION AND HOLD HARMLESS
To the fullest extent permitted by law, Contractor agrees to indemnify, investigate, defend (at Contractor’s sole cost and expense and with legal counsel reasonably approved by City), protect and hold harmless, the City, its officials, officers, employees, agents, and representatives from and against any and all claims [including, without limitation, claims for bodily injury or death (including but not limited to Contractor, persons employed by Contractor, persons acting on behalf of Contractor, and third parties) or damage to property], demands, obligations, losses, damages, actions, causes of action, suits, judgments, fines, penalties, liabilities, defense costs, and expenses (including, without limitation, reasonable attorneys’ fees, disbursements, and court costs, and all other professional, expert, or Contractors’ fees and costs) of every kind or nature arising out of or in connection with or relating to any work or activities of Contractor (or Contractor’s Contractors or subcontractors, if any) conducted under this Agreement or arising out of the failure on Contractor’s part to perform their obligations under this agreement. Except as provided by law, the indemnification provisions stated above shall apply regardless of the existence or degree of fault of the City, except for those claims which arise out of the active negligence, sole negligence, or willful misconduct of the City.

Notwithstanding the provisions of the above paragraph, Contractor agrees to assume all risk and to indemnify and hold harmless the City from and against any and all claims, demands, defense costs, liability, expense, or damages of any kind or nature arising out of or in connection with damage to or loss of any property belonging to Contractor or Contractor’s employees, Contractors, representatives, patrons, guests, or invitees.

Contractor further agrees to indemnify City for damage to or loss of City property arising out of or in connection with Contractor’s work associated with this Agreement or arising out of any act or omission of Contractor or any of Contractor’s employees, agents, Contractors, representatives, patrons, guests, or invitees; excepting such damage or loss arising out of the negligence of the City.

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INSURANCE
Contractor shall procure and maintain, at its own cost, in effect throughout the term of the Agreement, and for one (1) year thereafter, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by Contractor, his agents, representatives, employees, or subcontractors.

MINIMUM SCOPE AND LIMITS OF INSURANCE

1. Commercial General Liability (“CGL”) Insurance Services Office (“ISO”) Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal and advertising injury with limits no less than $2,000,000 per occurrence.

If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability ISO Form Number CA 0001 covering Code 1 (any auto), with limits no less than $2,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.

4. Surety Bonds as described in Part IV.

5. Professional Liability (if Design/Build), with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate.

If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

DEDUCTIBLES AND SELF-INSURED RETENTIONS
Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either: the Contractor shall cause the insurer to reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees, and volunteers; or the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or the City.

OTHER INSURANCE PROVISIONS
The insurance policies are to contain, or be endorsed to contain, the following provisions:

1. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf of the Contractor.

General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85 or both CG 20 10 and CG 20 37 forms if later revisions used).

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2. For any claims related to this project, the Contractor’s insurance coverage shall be primary insurance as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to the City.

If the project does not involve new or major reconstruction, at the option of the City, an Installation Floater may be acceptable. For such projects, a Property Installation Floater shall be obtained that provides for the improvement, remodel, modification, alteration, conversion or adjustment to existing buildings, structures, processes, machinery and equipment. The Property Installation Floater shall provide property damage coverage for any building, structure, machinery or equipment damaged, impaired, broken, or destroyed during the performance of the Work, including during transit, installation, and testing at the City’s site.

CLAIMS MADE POLICIES
Claims Made Policies
If any coverage required is written on a claims-made coverage form:

1. The retroactive date must be shown, and this date must be before the execution date of the Contract or the beginning of Contract work.

2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of Contract work.

3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the Contract effective, or start of work date, the Contractor must purchase extended reporting period coverage for a minimum of five (5) years after completion of Contract work.

4. A copy of the claims reporting requirements must be submitted to the City for review.

5. If the services involve lead-based paint or asbestos identification/remediation, the Contractor’s Pollution Legal Liability (PLL) policy shall not contain lead-based paint or asbestos exclusions. If the services involve mold identification/remediation, the Contractor’s PLL policy shall not contain a mold exclusion, and the definition of Pollution shall include microbial matter, including mold.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of no less than A: VII, unless otherwise acceptable to the City. Exception may be made for the State Compensation Insurance Fund when not specifically rated.

Waiver of Subrogation
Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by the Contractor, its employees, agents and subcontractors.

Subcontractors
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Contractor shall either (1) insure the activities of its subcontractors in its policies; or (2) require and verify that each of its subcontractors procure and maintain insurance meeting all the requirements stated herein, with Contractor ensuring that City is an additional insured on insurance required from subcontractors. For CGL coverage subcontractors shall provide coverage with a format least as broad as CG 20 38 04 13.

Special Risks or Circumstances
The City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other circumstances.

Verification of Coverage
Contractor shall furnish the City with certificates of insurance and amendatory endorsements, or copies of the applicable insurance language, effecting coverage required by this Contract. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time.

Neither the insurance requirements hereunder, nor acceptance or approval of Contractor’s insurance, nor whether any claims are covered under any insurance, shall in any way modify or change Contractor’s obligations under the indemnification clause in the Agreement, which shall continue in full force and effect.

Notwithstanding the insurance requirements contained herein, Contractor is financially liable for its indemnification obligations under the Agreement.

RESOLUTION OF CONSTRUCTION CLAIMS – ALL CONTRACTOR CLAIMS Applies to ALL Contractor Claims for Time Extension, Payment Not Expressly Provided for, and Payment of Disputed Amounts (Public Contract Code §9204)

1. The following provisions applies to Contracts entered into on or after January 1, 2017.

2. In accordance with Section 9204 of the California Public Contract Code, this Section applies to any claim by a Contractor in connection with a public works project for:
a. A time extension, including, without limitation, for relief from damages or penalties for delay assessed by the City under a Contract for a public works project. b. Payment by the City of money or damages arising from work done by, or on behalf of, the Contractor pursuant to the Contract for a public works project and payment for which is not otherwise expressly provided or to which the claimant is not otherwise entitled. c. Payment of an amount that is disputed by the City.

3. Upon receipt of a claim pursuant to this section:
a. The City shall conduct a reasonable review of the claim and, within a period not to exceed 45 days, shall provide the claimant a written statement identifying what portion of the claim is disputed and what portion is undisputed. Upon receipt of a claim, the City and a Contractor may, by mutual agreement, extend the time period provided in this subdivision. b. The claim shall be in writing, include reasonable documentation to substantiate the claim as specified in subsection d below, and be accompanied by the following certification:
“CONTRACT PROVISION REQUIRING PERSONAL CERTIFICATION OF ALL CLAIMS:

I, _________________, BEING THE __________________
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(MUST BE AN OFFICER) OF ______________ (GENERAL Contractor), DECLARE UNDER

PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA, AND DO PERSONALLY CERTIFY AND ATTEST THAT: I HAVE THOROUGHLY REVIEWED THE

ATTACHED CLAIM FOR ADDITIONAL COMPENSATION AND/OR EXTENSION OF TIME, AND KNOW ITS CONTENTS, AND SAID CLAIM IS MADE IN GOOD FAITH; THE SUPPORTING DATA IS TRUTHFUL AND ACCURATE; THAT THE AMOUNT REQUESTED ACCURATELY

REFLECTS THE CONTRACT ADJUSTMENT FOR WHICH THE CONTRACTOR BELIEVES THE CITY IS LIABLE; AND, FURTHER THAT I AM FAMILIAR WITH CALIFORNIA PENAL CODE SECTION 12650, ET SEQ. PERTAINING TO FALSE CLAIMS, AND FURTHER KNOW

AND UNDERSTAND THAT SUBMISSION OR CERTIFICATION OF A FALSE CLAIM MAY LEAD TO FINES, IMPRISONMENT AND/OR OTHER LEGAL CONSEQUENCES.” c. Claims must be filed on or before the date of final payment. Nothing herein is intended to extend the time limit or supersede notice requirements otherwise provided by Contract for the filing of claims.
d. The claim must include actual cost documentation, including hours of work performed, equipment operation costs, and labor and overhead costs, which should be established at a standard percentage. Any overhead costs listed when paid, shall provide full and complete payment for any and all overhead, including jobsite overhead, home office overhead, as well as additional costs arising from disruption, re-sequencing or acceleration. Contractor shall provide prompt notification of any disagreement in quantities of work performed along with a detailed accounting by means of a schedule update demonstrating any delays incurred. e. If the City needs approval from the City Council to provide the claimant a written statement identifying the disputed portion and the undisputed portion of the claim, and the City Council body does not meet within the 45 days or within the mutually agreed to extension of time following receipt of a claim sent by registered mail or certified mail, return receipt requested, the City shall have up to three days following the next duly publicly noticed meeting of the City Council after the 45-day period, or extension, expires to provide the claimant a written statement identifying the disputed portion and the undisputed portion.
f. Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the City issues its written statement. If the City fails to issue a written statement, paragraph 5 of this section shall apply.

4. Following City’s written response:
a. If the claimant disputes the City's written response, or if the City fails to respond to a claim issued pursuant to this section within the time prescribed, the claimant may demand in writing an informal conference to meet and confer for settlement of the issues in dispute. Upon receipt of a demand in writing sent by registered mail or certified mail, return receipt requested, the City shall schedule a meet and confer conference within 30 days for settlement of the dispute. b. Within 10 business days following the conclusion of the meet and confer conference, if the claim or any portion of the claim remains in dispute, the City shall provide the claimant a written statement identifying the portion of the claim that remains in dispute and the portion that is undisputed. Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the City issues its written statement. Any disputed portion of the claim, as identified by the Contractor in writing, shall be submitted to nonbinding mediation, with the City and the claimant sharing the associated costs equally. The City and claimant shall mutually agree to a mediator within 10 business days after the disputed portion of the claim has been identified in writing. If the parties cannot agree upon a mediator, each party shall select a mediator and those mediators shall select a qualified neutral third party to mediate with regard to the disputed portion of the claim. Each party shall bear the fees and costs charged by its respective mediator in connection with the selection of the neutral mediator. If mediation is unsuccessful, the parts of the Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2
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claim remaining in dispute shall be subject to applicable procedures outside this section. c. For purposes of this section, mediation includes any nonbinding process, including, but not limited to, neutral evaluation or a dispute review board, in which an independent third party or board assists the parties in dispute resolution through negotiation or by issuance of an evaluation.

Any mediation utilized shall conform to the timeframes in this section. d. Unless otherwise agreed to by the City and the Contractor in writing, the mediation conducted pursuant to this section shall excuse any further obligation under Section 20104.4 to mediate after litigation has been commenced.
e. This section does not preclude the City from requiring arbitration of disputes under private arbitration or the Public Works Contract Arbitration Program, if mediation under this section does not resolve the parties' dispute.

5. Failure by the City to respond to a claim from a Contractor within the time periods described in this subdivision or to otherwise meet the time requirements of this section shall result in the claim being deemed rejected in its entirety. A claim that is denied by reason of the City's failure to have responded to a claim, or its failure to otherwise meet the time requirements of this section, shall not constitute an adverse finding with regard to the merits of the claim or the responsibility or qualifications of the claimant.

6. Amounts not paid in a timely manner as required by this section shall bear interest at 7 percent per annum.

7. If a subcontractor or a lower tier subcontractor lacks legal standing to assert a claim against a City because privity of Contract does not exist, the Contractor may present to the City a claim on behalf of a subcontractor or lower tier subcontractor. A subcontractor may request in writing, either on his or her own behalf or on behalf of a lower tier subcontractor, that the Contractor present a claim for work which was performed by the subcontractor or by a lower tier subcontractor on behalf of the subcontractor. The subcontractor requesting that the claim be presented to the City shall furnish reasonable documentation to support the claim. Within 45 days of receipt of this written request, the Contractor shall notify the subcontractor in writing as to whether the Contractor presented the claim to the City and, if the original Contractor did not present the claim, provide the subcontractor with a statement of the reasons for not having done so.

8. A waiver of the rights granted by this section is void and contrary to public policy, provided, however, that (1) upon receipt of a claim, the parties may mutually agree to waive, in writing, mediation and proceed directly to the commencement of a civil action or binding arbitration, as applicable; and (2) the City may prescribe reasonable change order, claim, and dispute resolution procedures and requirements in addition to the provisions of this section, so long as the contractual provisions do not conflict with or otherwise impair the timeframes and procedures set forth in this section.

RESOLUTION OF CONSTRUCTION CLAIMS – CLAIMS UNDER $375,000 Applies to claims under $375,000 for Time Extension, Payment Not Expressly Provided for, and Payment of Disputed Amounts (California Public Contract Code §20104 et seq.)

1. In addition to the provisions of California Public Contract Code §9204 set forth in Section Q above which applies to all construction claims for: a) a time extension; b) payment of money or damages arising from work done by, or on behalf of, the Contractor pursuant to this Contract which is not otherwise expressly provided for or the Contractor is not otherwise entitled; and c) payment of an amount that is disputed by the City, the following provisions shall also apply to said construction claims of three hundred seventy-five thousand dollars ($375,000) or less.

2. If, following the meet and confer conference set forth in Section Q.4.a. above, the claim or any portion remains in dispute, the Contractor may file a claim pursuant to Chapter 1 (commencing with Section 900) Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2
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and Chapter 2 (commencing with Section 910) of Part 3 of Division 3.6 of Title 1 of the Government Code. For purposes of those provisions, the running of the period of time within which a claim must be filed shall be tolled from the time Contractor submits its written claim pursuant to subdivision (a) until the time the claim is denied, including any period of time utilized by the meet and confer conference.

3. The following procedures are established for all civil actions filed to resolve claims subject to this Section:
a. Responsive pleadings, the court shall submit the matter to nonbinding mediation unless waived by mutual stipulation of both parties. The mediation process shall provide for the selection within fifteen (15) days by both parties of a disinterested third person as mediator, shall be commenced within thirty (30) days of the submittal, and shall be concluded within fifteen (15) days from the commencement of the mediation unless a time requirement is extended upon a good cause showing to the court.
b. If the matter remains in dispute, the case shall be submitted to judicial arbitration pursuant to Chapter 2.5 (commencing with Section 1141.10) of Title 3 of Part 3 of the Code of Civil Procedure, notwithstanding Section 1141.11 of that code. The Civil Discovery Act of 1986 (Article 3 (commencing with Section 2016) of Chapter 3 of Title 3 of Part 4 of the Code of Civil Procedure) shall apply to any proceeding brought under this subdivision consistent with the rules pertaining to judicial arbitration.
c. In addition to Chapter 2.5 (commencing with Section 1141.10 of Title 3 of Part 3 of the Code of Civil Procedure (A) arbitrators shall, when possible, be experienced in construction law, and (B) any party appealing an arbitration award who does not obtain a more favorable judgment shall, in addition to payment of costs and fees under that chapter, also pay the attorney’s fees on appeal of the other party.
d. The City shall not fail to pay money as to any portion of a claim which is undisputed except as otherwise provided in this Contract.
e. In any suit filed under Section 20104.4 of the California Public Contract Code, the City shall pay interest at the legal rate on any arbitration award or judgment. The interest shall begin to accrue on the date the suit is filed in a court of law.

PRE-CONSTRUCTION CONFERENCE
Prior to the beginning of any work on this project, a conference shall be held at the City’s Department of Public Works. The date and time of this conference shall be established by the Contractor contacting that office at 831-620-2070 not less than forty-eight (48) hours in advance of the meeting date and time.

An itemized list of materials and equipment the Contractor proposes to use on specific project Work Orders shall be submitted to the City prior to or during the conference for that project.

A preliminary project timeline shall be submitted to the City prior to or during the preconstruction conference.

LIQUIDATED DAMAGES
Unless stated otherwise in the Specifications, it is agreed by the parties to the Contract that in case all the work called for under the Contract is not completed before or upon the expiration or the time limit as set forth in these specifications, damage will be sustained by the City and that it is and will be difficult or impossible to ascertain and determine the actual damage which the City will sustain in the event of and by reason of such delay; and it is therefore agreed that the Contractor will pay to the City the sum of $1,200.00 per site per day for each and every day's delay beyond the time prescribed to complete the work or the actual damages ascertained, whichever will be greater; and the Contractor agrees to pay such liquidated damages as herein provided; and in case the same are not paid, agrees that the City may deduct the Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2
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amount thereof from any money due or that may become due the Contractor under the Contract.

It is further agreed that, in case the work called for under the Contract is not finished and completed in all parts and requirements within the time specified, the City shall have the right to extend the time for completion of the Contract or not, as may seem best to serve the interest of the City; and if it decides to extend the time limit for the completion of the Contract, it shall further have the right to charge to the Contractor, his heirs, assigns or sureties, and to deduct from the final payment of the work, all or any part, as it may deem proper, of the actual cost of engineering, inspection, superintendence and other overhead expenses during the period of such extension, except that the cost of final measurements and preparation of final estimate shall not be included in such charges.

The Contractor shall not be assessed with liquidated damages nor the cost of engineering and inspection during any delay in the completion of the work caused by Acts of God or of the public enemy, fire, floods, epidemics, quarantine restrictions, strikes, freight embargoes and unusually severe weather or delays of subcontractors due to such causes; provided that the Contractor shall within ten (10) days from the beginning of any such delay notify the Project Manager in writing of the causes of delay, who shall ascertain the facts and the extent of delay, and his findings of the facts thereon shall be final and conclusive.

CONSTRUCTION PROCEDURE
An outline of the proposed construction procedure shall be submitted by the Contractor to the Project Manager for review and shall obtain his approval before beginning work. The Project Manager will be especially interested in:

1. Minimizing any interruption to use of driveways (no more than 4-hour interruption). Any interruption of more than 4 hours shall be prearranged with the Project Manager. Residence occupant shall be notified with a written notice a minimum of three (3) business days Confirm with the Project Manager in advance.

2. Adjacent property owners shall be notified with a written notice a minimum of three (3) business days in advance of any construction impacts.

3. Minimizing any interruption to building operations and parking lots. Contractor shall notify the Project Manager a minimum of one week in advance of any interruptions to building operations and parking lots.

4. Minimizing any hazard to the general public.

5. Proper handling of hazardous materials.

6. All work will occur between 8am. and 5pm. Monday through Friday, unless otherwise approved in writing.

7. There shall be no work on weekends, City's recognized holidays, and between 7:00 P.M. and 8:00 A.M. on weekdays without written approval from the City. A list of City's recognized holidays is available upon request.

8. Contractor shall notify the Project Manager a minimum of twenty-four (24) hours in advance of concrete placement for checking and acceptance of forms by the Project Manager prior to concrete placement. Mitigation of concrete placement done without acceptance of forms by the Project Manager prior to concrete placemat shall be the sole responsibility of the Contractor. The costs of such mitigation shall be borne by the Contractor.

9. Traffic control requirements cited elsewhere in these Specifications must be considered in the construction procedure submitted to the Project Manager.

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TRAFFIC CONTROL
A. Pursuant to the authority contained in Vehicle Code Section 591, the City has determined that within those areas that are within the limits of the project and are open to traffic, the Contractor shall comply with all the requirements set forth in Divisions 11, 12, 13, 14 and 15 of the Vehicle Code. In accordance with the statement in Vehicle Code Section 591, this section shall not relieve the Contractor or any person from the duty of exercising due care. The Contractor shall take all necessary precautions for safe operation of the Contractor's equipment and the protection of the public from injury and damage from the Contractor's equipment.

B. Traffic control shall conform to the provisions of Section 12, "Temporary Traffic Control” of the Standard Specifications and the 2014 California Manual on Uniform Traffic Control Devices (CA MUTCD) as adopted by Caltrans.

C. A Traffic Control Plan (TCP) shall be submitted to the City Project Manager for approval prior to commencement of work and must be applicable to existing site conditions. Contractor shall notify all emergency services, affected residences, affected businesses, and the Department of Public Works at 831-620-2070 a minimum of three (3) business days in advance as to proposed closures and alternate routes available.

D. A Traffic Control Plan (TCP) is required for all work performed within the public right-of-way. The objective of the plan is to permit a Contractor, or utility, to work within the public right-of-way safely, efficiently, and effectively while maintaining a safe, uniform flow of vehicle traffic. Additionally, a TCP ensures safe provisions for bicyclists and pedestrians to bypass the construction work zone.

E. Every TCP submitted for City review and approval must conform to the following guidelines:

1. TCP shall reflect actual job site conditions.

2. TCPs shall be prepared to scale on 24” x 36” or 11” x 17” sheets.

3. Use legible lettering.

4. Provide a legend for symbols used.

5. Provide a north arrow.

6. Provide a USA/Dig Alert warning stamp.

7. Lay out streets in proper orientation and label streets.

8. Indicate posted speed limits.

9. Show existing crosswalks, bike lanes, striping, ADA ramps, berms, or drainage facilities.

10. Show existing regulatory signs in the vicinity of the Work Zone.

11. Identify the type of construction (i.e. install gas line, pave new driveway).

12. Indicate location and dimensions of the proposed construction Work Zone.

13. Show any equipment/materials staging area, if applicable.

14. Note the Contractor’s business name, address, phone number, and license number.

15. Note the name and phone number of a 24-hour contact(s) associated with the Contractor.

16. Indicate the start date and estimated construction completion date.

17. Label proposed temporary construction signs, barricades, and delineators.

18. Label proposed taper lengths, width, and delineator spacing.

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19. Label signs/barricades to navigate bicyclists and pedestrians around the Work Zone.

20. Label any proposed temporary parking restrictions.

21. Copy the following General Notes onto the TCP.

F. Traffic Control Plans submitted for City review must include the following General Notes:

1. All traffic control devices shall conform to the latest edition of the California Manual on Uniform Traffic Control Devices (MUTCD).

2. Work hours are 8:00 am – 5:00 pm Monday-Friday.

3. Any night work will require prior written approval from the City Project Manager.

4. The Contractor shall maintain traffic control devices 24 hours per day, 7 days per week.

5. Traffic control devices shall be removed from view when not in use.

6. Travel lanes through construction sites shall be at least 12 feet wide.

7. Temporary “No Parking” signs must be posted at least 48 hours prior to work.

8. Trenches must be backfilled or plated during non-working hours.

9. A flashing arrow board is required on arterial lane closures.

G. The Contractor is to notify residences and/or businesses a minimum of three (3) business days in advance of closing access to any driveways or providing any detours or changes in on-street parking.

Notifications shall be in writing.

H. Contractor shall provide all labor and facilities required for safe and expeditious handling of traffic during the course of construction. Contractor shall provide all flaggers, signs, delineators, and barricades required for traffic control and shall modify or remove same at appropriate times. The Director of Public Works shall be the sole judge as to the adequacy of the Contractor's traffic control measures. If such measures are found to be inadequate by the Director of Public Works, the City may furnish and install same and charge the Contractor therefor.

I. The Contractor shall, at his own expense, construct and maintain in good condition, such detours, detour bridges and temporary crossings for use by the public as deemed necessary or expedient by the City Project Manager for the proper execution of the work.

J. The Contractor shall designate a representative who can be reached immediately (24 hours per day) in the event of traffic control device failures.

REMOVAL OF OBSTRUCTIONS
The Contractor shall remove and dispose of all structures, debris or other obstructions of any character to the work area called for in the specifications, and as required by the Project Manager.

If archeological items or hazardous wastes are discovered during construction operations, the Contractor shall cease operations in those areas and the Contractor shall immediately notify the Engineer.

The Contractor shall remove and dispose of all trees designated for removal as shown on the plans, designated by the specifications and as required by the Project Manager for the proper completion of the work. See Tree Protection Requirements elsewhere in these specifications.

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UNDERGROUND UTILITIES
Contractor shall locate all underground obstructions and utilities, (electric, gas, water lines, etc.). Prior to any trenching operation, Contractor shall pothole underground obstructions and utilities that appear to be in conflict with the work area. However, the City shall fairly compensate the Contractor for costs of locating and repairing damage not due to failure of the Contractor to exercise reasonable care, and removing or relocating such facilities not indicated or in a location different from that indicated on the Specifications with reasonable accuracy, and for equipment on the project necessarily idled during such work. Contractor shall not be assessed liquidated damages for delay in completion of the project when such delay was caused by the failure of the City or utility company to provide for removal or relocation of such utility facilities.

Contractor shall notify all utility companies of trenching operations forty-eight (48) hours in advance to enable the utility companies to take any action they deem appropriate.

UTILITY COMPANY COORDINATION
Contractor shall coordinate construction activities with the utility companies as required and shall adjust the construction schedule to accommodate utility relocation as necessary.

CONTRACT PLANS AND SPECIFICATIONS
The Contractor will be supplied with five sets of plans and specifications at no expense. One of these sets of plans is to be used for the purpose of recording record (as-built) conditions. Additional sets will be furnished on request at the cost of reproduction. The work shall conform to the Contract plans and specifications, all of which form a part of the Contract documents and are available in the Public Works Department.

DUST CONTROL
The Contractor shall minimize dust generation from the jobsite and shall spray the site with water or dust palliative as required, in accordance with Section 14-9, “Air Quality”, of the Standard Specifications.

CONNECTION TO EXISTING UTILITIES
The City shall permit the Contractor to use available existing utilities at the City’s expense, excluding telephone; however, if the Contractor chooses to make use of said utilities, Contractor shall assume full responsibility for any changes made by Contractor related thereto, and for any consequences caused thereby. Upon completion of the work, Contractor shall remove any modifications to existing utilities made by Contractor, and shall restore existing utilities to conditions existing at time of award.

SANITARY FACILITIES
Contractor may provide his/her own portable sanitary facilities on-site, for the duration of the work.

Coordinate location(s) with the Project Manager. Existing City-owned sanitary facilities may be used.

INSPECTION OF WORK
It is the responsibility of the Contractor to call for all required inspections within the required time lines. The City reserves the right to perform random inspections at any time.

The Project Manager shall at all times have access to the work during construction, and shall be furnished with every reasonable facility for ascertaining full knowledge respecting the progress, workmanship and character of materials used and employed in the work.

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and the final cleanup performed, the Project Manager will make the final inspection.

ENVIRONMENTAL/POLLUTION PREVENTION REQUIREMENTS
Contractor shall comply with all air pollution and environmental control rules, regulations, ordinances and statutes that apply to the project and any work performed pursuant to the Contract. Additionally, the City’s Municipal Code Section 17.42.020 Urban Runoff Water Quality and Discharge Management, C. Discharge Prohibitions states,
“No person shall discharge or cause to be discharged into the municipal storm drain system or watercourses any materials, including pollutants or waters containing any pollutants that cause or contribute to a violation of applicable water quality standards, other than storm water…” Contractor shall comply with all water quality regulations in the City’s Municipal Code Chapter 17.43 Water Quality Protection Ordinance, and State Water Resources Control Board (SWRCB) and Central Coast Regional Water Quality Control Board (RWQCB) regulations for the prevention of construction site discharges of pollutants, illicit discharges, and enforcement of prohibited and illicit discharges.

EROSION AND SEDIMENT CONTROL PLAN
Project under 1 acre of disturbance
For any project involving ground disturbance, the Contractor shall submit a site-specific Erosion and Sediment Control Plan (ESCP) or Storm Water Pollution Prevention Plan (SWPPP) for City review and approval prior to start of work. The ESCP shall include at a minimum:
- Site topography,
- Nearby watercourses within 200 feet of the project area, - Location of existing utilities,
- Proposed grading contours,
- Total area of disturbance,
- Locations and installation details of site-specific construction site Best Management Practices (BMPs), including but not limited to erosion prevention, sediment controls, site stabilization, good housekeeping practices, stockpile and equipment staging areas, materials storage, and waste management.

Detailed design and implementation guidance for construction BMPs can be found through the California Storm Water Quality Association’s Construction BMP Handbook Portal, Caltrans Storm Water Quality Manuals and Handbooks, and the Construction BMP Handbook of the Monterey Regional Stormwater Management Program available at http://montereysea.org/best-management-practices/.

BEST MANAGEMENT PRACTICES DURING CONSTRUCTION
Erosion and sediment control BMPs shall be in place and implemented, as appropriate, prior to commencing grading or vegetation removal. The Contractor shall implement and maintain BMPs throughout the life of the project to prevent discharges of pollutants, including trash, to the street, storm drain system, and local waterways.

Activities to be performed by Contractor include, but are not limited to:
 At all times, Contractor shall implement and maintain the temporary and permanent vegetation (if any), erosion and sediment control measures, and other protective BMP measures in good and effective operating condition by performing routine inspections to determine condition and effectiveness of BMPs.
 Contractor shall inspect the following areas at least once every seven (7) calendar days, unless otherwise necessary based on current weather conditions or as directed by City inspector, and always within 24 hours prior to and after any predicted storm:

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o Inlet protections and perimeter controls;
o Vehicle entry and exit locations;
o Vehicle parking and storage areas;
o Disturbed areas of the construction site;
o Runoff discharge locations;
o Areas that have not received final stabilization;
o Areas used for storage of materials that are exposed to wind or rain; o Equipment and staging areas that are exposed to wind or rain; and, o All waste storage areas.

Where sites have been stabilized, such inspection shall be conducted at least once every month while the project is on-going.
 Areas noted above shall be inspected for proper BMP implementation and necessary BMP maintenance, as well as evidence of, or the potential for:
o Erosion, or
o Sediments being tracked offsite and into waterways or the storm drainage system, or o Other pollutants entering waterways or the storm drainage system.

Deficiencies observed during inspections shall be noted and rectified before the end of the workday.

Construction site storm water management and control measures shall be implemented year-round regardless of season. All construction site BMPs shall be implemented at the appropriate level for the construction activity at hand and in a proactive manner during all seasons while construction is ongoing.

Best Management Practices for Concrete and Asphalt Work  Protect nearby storm drain inlets and adjacent water bodies prior to breaking up asphalt or concrete (e.g., place sandbags around inlets or work areas) if rain is forecast.  During saw cutting and grading operations, use as little water as possible. Protect nearby catch basins or gutters, or use materials to contain the slurry. If slurry enters the storm drain system, remove material immediately.
 Remove saw-cut slurry from the work area with a shovel, vacuum, or by sweeping as soon as it is dry or by the end of the day.
 After breaking up old pavement, sweep up materials thoroughly to avoid contact with rainfall and storm water runoff. Recycle as much material as possible, and properly dispose of nonrecyclable materials.  Never dispose of concrete washout into the street, storm drains, drainage ditches, or creeks.  When conducting asphalt patching or resurfacing, cover and seal nearby storm drain inlets and manholes before applying seal coat, slurry seal, etc. Leave covers in place until job is complete and until all water from emulsified oil sealant has drained or evaporated. Collect waste materials for proper disposal.

Best Management Practices for Vegetation Management and Landscaping  When conducting vegetation pruning, mowing or leaf blowing/removal, do not discard vegetation, grass, or leaves in the street or near a storm drain inlet.  When conducting mechanical or manual weed control, apply ground cover such as mulch or wood chips to loosened and bare soil.
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herbicides.
 The City does not use pesticides or herbicides in municipal landscape areas. If pesticide or herbicide use is required for a specific issue that cannot be addressed by mechanical means, it must be approved by the [Insert Title] prior to application.  All supplemental irrigation systems require the use of an automated irrigation controller, which must include a water budget feature and may include products, which rely on soil or weather sensors to adjust irrigation schedules.
 Low volume irrigation is encouraged for landscape areas containing trees, shrubs and groundcover. Do not use fixed spray nozzles in landscape beds measuring 3 feet or less.  Hoses used to hand water landscaped areas must be equipped with a positive shut off device.

Best Management Practices for Paved Area and Surface Cleaning  Sidewalks, gutters, plazas, alleyways, driveways, steps, and other outside areas should be cleaned by sweeping preferably. If water is used to clean or rinse (whether by hosing with water only, pressure washing, steam cleaning, or other similar method), only water from the City’s non-potable water cistern shall be used and all the wastewater must be collected and disposed of in the sanitary sewer. The wastewater may not runoff into the street or be discharged into the storm drain system.
 Cleaning solvents may not be used outside to clean ground surfaces, such as sidewalks, walkways, plazas, patios, driveways, loading docks, delivery areas, or dumpster areas, unless all the solvent is cleaned up and properly disposed of.  Wastewater from cleaning windows, walls, and building exteriors may not be discharged to a street or the storm drain system. All the wastewater must be collected and disposed of in the sanitary sewer.
 If water is used to remove paint or graffiti from building exteriors, walls, steps, signs, and other surfaces, the wastewater and paint particles may not be discharged to the street or storm drain system. This wastewater may be discharged to the sanitary sewer if the paint does not contain lead and the large paint particles are filtered out prior to discharge.

POLLUTION PREVENTION EXPECTED OUTCOMES
Storm water management and control practices shall result in the following outcomes on all project sites, regardless of size:
 Protection of storm drain inlets and adjacent waterways must be implemented at all times to prevent illicit discharges of sediment, trash, chemicals, construction debris and fluids, and waste of any kind;  No release of hazardous substances, such as oils, paints, thinners, fuels, and other chemicals; if such a spill occurs that may threaten local water quality, Contractor must call 911 immediately and notify City Public Works staff;
 Site disturbance shall be kept to that portion necessary for construction only, and perimeter controls shall be implemented at all times during all weather conditions;

 Soil stabilization of graded areas shall be in place at all times where construction activities have temporarily and/or permanently ceased;
 No deposit of mud, soil, sediment, concrete washout, trash, dewatering runoff, chemicals, vegetation clippings or other similar waste shall occur on or into public rights of way, the City’s storm water system, or local waterways. Any such discharge shall be cleaned-up promptly; Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2
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 No runoff from disturbed or graded areas, or material stockpiles, shall contain sediments and/or pollutants. Run-on shall be diverted away from graded and disturbed construction areas; and,  All hard-surfaced areas are to be swept regularly and free of dirt and construction debris, and construction entrance/exist(s) shall be adequately stabilized to prevent tracking of soil/sediment from reaching streets/paved surfaces and drainage pathways.

The City’s Environmental Compliance Manager may perform periodic site monitoring visits to ensure the Contractor complies with the requirements specified herein. In the event work is found non-compliant, a follow up site monitoring visit will be conducted to ensure non-compliant items have been corrected to the satisfaction of the City. If non-compliant items are not properly addressed prior to the follow up site monitoring visit, the costs associated with additional follow up site monitoring visits shall be deducted from the Contractor’s final payment.

TREE PROTECTION REQUIREMENTS
According to the City Municipal Code Section 12.28.340, for the purpose of safeguarding trees during construction, demolition or tree removal, the following conditions shall apply to all trees other than trees for which a removal permit has been issued:

A. Prior to the commencement of construction, demolition or tree removal, all trees on the building site shall be inventoried by the owner or Contractor as to size, species and location on the lot, and the inventory shall be submitted on a topographical map to the Building Official. This condition may be waived by the Building Official for tree removal and minor demolition.

B. Damage to any tree during construction, demolition or tree removal shall be immediately reported by a person causing the damage, the responsible Contractor or the owner to the Project Manager, and the Contractor and/or owner shall treat the tree for damage in the manner specified by the Director of Forest, Parks and Beach.

C. Oil, gasoline, chemicals and other construction materials shall not be stored within the drip line of any tree.

D. Drains shall be installed according to City specifications so as to avoid harm to trees due to excess watering.

E. Wires, signs and other similar items shall not be attached to trees.

F. Cutting and filling around the base of trees shall be done only after consultation with the Director of Forest, Parks and Beach, and then only to the extent authorized by the Director of Forest, Parks and Beach.

G. No paint thinner, paint, plaster or other liquid or solid excess or waste construction materials or wastewater shall be dumped on the ground or into any grate between the dripline and the base of the tree, or uphill from any tree where such substance might reach the roots through a leaching process.

H. The property owner/Contractor shall be required to erect protective barricades around all trees on a private building site. These barricades must be in place prior to the start of any construction or demolition activities. Barricades shall be upright two-inch by four-inch planks standing a minimum of eight feet vertically, conforming to the tree, tied with wire or rope forming a maximum of one space between the planks. If the tree’s configuration or site conditions do not lend themselves to the installation of this type barricade, the Director of Forest, Parks and Beach will designate alternate tree protection methods. Under certain conditions where soil compaction is probable, fences may also be required around a tree or grouping of trees.

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I. Wherever cuts are made in the ground near the roots of trees, appropriate measures shall be taken to prevent exposed soil from drying out and causing damage to tree roots.

J. Trimming cuts shall conform to arboricultural standards and shall be made along the branch bark ridge.

K. Earth surfaces within the drip line of any tree shall not be changed or compacted. All equipment, material, and soil storage shall be kept beyond the drip line of trees.

L. Prior to the start of any construction or demolition activities, the property owner/Contractor is required to spray or have a certified applicator spray the lower six feet of all pine tree trunks with a pesticide approved by the California Department of Food and Agriculture for the treatment of bark beetles.

M. Failure to protect or maintain trees on construction/demolition sites is a violation of the municipal code and grounds for suspension of the building permit. (Ord. 91-4 §§ 1 – 7, 1991; Ord. 84-6 § 1, 1984; Ord. 83- 25 § 1(G), 1983; Ord. 81-4 § 12, 1981; Code 1975 § 1237).

TECHNICAL SPECIFICATIONS
SECTION 15. - EXISTING FACILITIES
15-1.01 - General - This work shall consist of removing, adjusting, relocating, reconstructing, or restoring existing facilities, located within, adjacent to and outside of street right-of-ways or easements, which interferes with the project construction activities, including removal, reconstruction, restoration of storm drainage facilities, Portland cement concrete sidewalk, curb and gutter, cross-gutter, curb ramps, asphalt concrete berms and asphalt concrete pavement, required to satisfactorily complete the work.

This work shall include raising and/or adjusting new manholes and existing clean-out to new finished grade. Adjustment of manholes and clean-out located within the street pavement section shall be made after completion of the trench resurfacing paving or street repaving work with 8" thick minimum Class A (6 - sack cement/cubic yd.) PCC collar capped with equivalent thickness of asphalt concrete to match adjoining asphalt concrete surface.

Existing utilities, public and private facilities, including curb, gutter, sidewalk, driveways, AC berms, mailboxes, fences, walls, trees, and landscaping which are to remain in place shall be protected from damage. The Contractor shall be responsible for the cost of replacing or repairing any damaged utility, public or private facilities, trees and landscaping, caused by the construction. All existing facilities damaged by construction activities shall be reconstructed and restored to be in kind and equal to or better than the original.

Contractor shall pothole to verify the locations and depths of all existing underground utilities and services prior to construction. Critical pothole locations shown on the plans and the depths of the existing utilities at these locations must be verified prior to beginning construction.

The Engineer shall be immediately notified of any potential conflicts. 15-1.03 - CONSTRUCTION
15-1.03A - General - Removal of existing storm drain pipes, manholes, catch basins and headwalls to be replaced shall be performed in such a manner as to maintain storm water flows. All removed material shall be disposed of off-site. Off-site disposal is the responsibility of the Contractor.

Pavement shall be neatly cut with a pavement saw. A second sawcut may be required for a tee cut or if the pavement is damaged or chipped during the excavation.

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Catch basin reconstruction shall consist of complete removal of the existing catch basin structure and constructing a complete new catch basin structure in its place, with new frame and grate, hood/curb opening and curb and gutter transition.

Connections to existing manholes and catch basins will require breaking out concrete and removal of the existing pipe connection. Pipe connections shall be installed directly into the manhole and/or catch basin.
15-1.03B - Removing Concrete - Concrete shall be removed at the locations necessary for construction, as shown on the plans, or as directed by the Engineer.

Concrete shall be defined as all or portions of Portland cement concrete curbs, curb & gutter, cross-gutters, sidewalks, gutter depressions, driveways, aprons, curb ramps, and all other concrete and/or masonry facilities.

All sections of concrete to be removed shall be saw cut to a clean, neat edge.

Concrete removal operations shall be performed without damage to any portion that is to remain in place. All damage to existing facilities which are to remain in place shall be repaired to a condition equal to or better than existing, and shall be made by the Contractor at his own expense. 15-1.04 - Payment - Payment for removal and reconstruction of existing facilities shall be made at the contract unit price under:

Item: Remove existing and Reconstruct Catch Basin ................................. Per Each Item: Remove existing & Reconstruct 3' x 4'
Catch Basin, including all pipe connections ........................................ Per Each Item: Remove Catch Basin approx. 4' x 5' w/dbl grate ............................... Per Each Item: Remove short section of existing 18" HDPE
culvert including headwall ................................................................. Per Each Item: Remove existing 12" CMP & Replace with
18" HDPE located within landscaped slope
within 2nd Ave. including 30º bend fitting ......................................... Per Linear Foot Item: Raise clean-out to new finished grade ............................................... Per Each No separate payment for raising/adjusting manholes located within the street section after trench resurfacing or street repaving to new finished grade. Full compensation for this work shall be considered as included in the bid item for "Construct Manhole."
No separate payment shall be made for sawcutting, Portland cement concrete and asphalt concrete removal and disposal. Full compensation for sawcutting, PCC and AC concrete removal and disposal shall be considered as included in the pertinent bid items. All removal material shall be disposed of off-site, not on City property. Disposal is the responsibility of the Contractor.

Unless identified as a specific bid item, or included in a bid item, no separate payment shall be made for the removal of existing storm drain pipes, catch basins, headwalls, concrete wall structures, AC berms, concrete curbs and gutter, and cross-gutter that are considered a Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2
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part of the storm drain and catch basin construction and/or reconstruction work. Removal of these facilities shall include costs for off-site disposal of materials and for all necessary structure excavation, backfill, compaction, and surface restoration.

No separate payment shall be made for potholing to determine and verify depths of underground utilities and services prior to construction. Full compensation for all potholing work shall be included under the pertinent bid items.

Contract price shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals to perform the work, complete in place, as specified on the plans and these Technical Specifications.

SECTION 17. - EARTHWORK AND LANDSCAPE - GENERAL
17-1.01 General - The Contractor is responsible for furnishing and applying water needed for construction. The Contractor shall make his own arrangement with California American Water Company to draw water from fire hydrants.
17-1.04 - Payment - No separate payment shall be made for watering. Full compensation shall be considered as included in the pertinent bid items.

SECTION 18. - DUST PALLIATIVE
18-1.01 - General - This work shall consist of the application of adequate water for the prevention of dust nuisance. The close proximity of businesses, residences, motels, pedestrian and vehicular traffic require that the Contractor keep dust to an absolute minimum. 18-1.04 - Payment - No separate payment shall be made for dust palliative. Full compensation shall be considered as included in the pertinent bid items.

SECTION 19. – EARTHWORK
19-1.01 - General - This work shall consist of roadway excavation for removing, re-grading and repaving pavement areas as shown on the plans, trench resurfacing, restoring AC berm, curb and gutter, and cross-gutter; structure excavation and backfill including off-site disposal of excess material required for construction of storm drain improvements.
19-3 - Structure Excavation and Backfill
19-3.01 - General - This work shall consist of all excavation and backfill required for the removal and installation of storm drain pipes, manholes, catch basins, and rock rip-rap as shown on the plans.

Structure excavation shall include saw-cutting, removal, and offsite disposal of existing pavement, base material, AC berm, concrete curb, gutter, sidewalk, cross-gutter, etc., for the trench section and appurtenant structures.

No geotechnical field investigation was performed for the project sites. Varying types of soils are anticipated to be encountered during excavation; and hard rock may be encountered during excavation at any depth and location. Varying degrees of hard bedrock materials and presence of ground water may be encountered. The Contractor is responsible to make his own investigation of the project site(s) and is encouraged to perform his own soil investigation to evaluate subsurface soil conditions. No additional Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2
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payment shall be made for unanticipated material encountered during excavation, including any rock excavation work requiring additional effort and special equipment, and for any necessary de-watering to remove excessive ground water.

However, extra working days may be added to the time of completion, to compensate for any delays resulting from any rock excavation and de-watering encountered during construction. 19-3.02 - Materials
19-3.02C - Structure Backfill - Structure backfill must be free of organic or other unsatisfactory material and compacted to a relative compaction of at least 95 percent for its entire depth. 19-3.02D - Pervious Backfill Material - In areas where excessively wet, soft, spongy, unstable, or similar unsuitable material is encountered at the depth of pipe installation, such material shall be removed and replaced by drain rock. Drain rock bedding shall be smooth face, ¾” size and shall be placed to a minimum depth of 6", or as directed by the Engineer.
19-3.02E - Slurry Cement Backfill - Slurry cement backfill shall contain not less than 2 sacks (186 pounds) of cement per cubic yard.
19-3.02F(2) - Sand Bedding - Sand bedding and sand backfill may be used by the Contractor, and if used shall be free from clay or organic material, suitable for the purpose intended, and shall be of such size that 90 to 100 percent will pass a No. 4 sieve and not more than 5 percent will pass a No. 200 sieve. If sand backfill is used, the Contractor shall be responsible for offsite disposal of trench spoil. 19-3.02H - Concrete Backfill - Concrete encasement around the pipe shall contain no less than 564 pounds of cement per cubic yard (6-sack mix).
19-3.03 - Construction
19-3.03E - Structure Backfill - The provisions of this section of the Standard Specifications shall apply to the work. Backfill material shall be placed in uniform layers not to exceed 0.67 foot in thickness before compaction. Compaction equipment or methods which may cause excessive displacement or may damage structures shall not be used. Structure backfill shall be compacted to 95% R.C. for its entire depth.
19-3.04 - Payment - No separate payment shall be made for structure excavation, backfill, compaction, including any unanticipated rock excavation or de-watering encountered in the work. Full compensation shall be considered as included in the pertinent bid items.

Payment for slurry cement backfill and permeable drain rock bedding, if required, and authorized by the Engineer, shall be made at the contract unit price under:

Item: Install slurry cement backfill ............................................................... Per Cubic Yard Item: Permeable drain rock bedding, if necessary ...................................... Per Ton No separate payment shall be made for concrete encasement backfill. Compensation for concrete encasement backfill shall be considered as included under the pertinent bid items specifying the pipe to be concrete encased.

SECTION 22. - FINISHING ROADWAY
Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2
Part IV: Special Provisions, Page 26
FY 2023/2024 Storm Drain Improvement Projects
22-1.01 - General - The Contractor, upon completion of all construction operations shall be required to finish all roadway areas as specified in this section of the Standard Specifications. 22-1.04 - Payment - No separate payment shall be made for finishing the roadway areas. Full compensation shall be considered as included in the listed bid items.

SECTION 26. - AGGREGATE BASE
26-1.01 - General - This work shall consist of furnishing, spreading, and compacting aggregate base in all areas requiring aggregate base, in accordance with the Standard Specifications and these Technical Specifications.

Class 2 aggregate base shall be furnished, placed, and compacted to the thicknesses specified under curb, curb and gutter, cross-gutter, sidewalk, curb ramps and trench resurfacing. 26-1.02B - Class 2 Aggregate Base - Aggregate for Class 2 aggregate base shall conform to the grading requirements for ¾” maximum grading, and shall conform to the quality requirements of the Standard Specifications.
26-1.03D - Spreading - Thickness of aggregate base used under curb and gutter, sidewalk, curb ramps and cross gutter shall be as shown on the plans or specified in these technical specifications.

Thickness of aggregate base for trench resurfacing shall be equivalent to the existing section, except that in no case shall the thickness be less than 6".
26-1.03E - Compacting - Aggregate base shall be compacted to 95% minimum compaction. 26-1.04 - Payment - No separate payment shall be made for aggregate base used for trench resurfacing, under curb and gutter, sidewalk, curb ramps, cross gutter and pavement widening strips. Full compensation shall be considered as included in the pertinent bid items requiring Class 2 aggregate base.

SECTION 39. - ASPHALT CONCRETE
39-2 - HOT MIX ASPHALT
39-2.01 - General - This work shall consist of furnishing, spreading, and compacting Type A asphalt concrete in all designated areas to the lines and grades as shown on the plans, in accordance with the Standard Specifications and these Technical Specifications. 39-2.01B(3)- Asphalt Binder - Paving asphalt shall have a viscosity grade of PG 64-10 and shall conform to the provisions of Section 92, Asphalt Binders, of the Standard Specifications. 39-2.01B(4) - Aggregate - Coarse and fine aggregate for Type A asphalt concrete shall conform to the grading requirements specified in Section 39-2.02 for ½” maximum, grading for trench resurfacing and pavement conform strips.

Aggregate quality shall meet or exceed the quality characteristic requirements for Type A HMA (Hot Mix Asphalt).
39-2.01B(11) - Miscellaneous Areas and Dikes - Rolled AC berms shall be constructed with ½" max. gradation with Type A HMA.

Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2
Part IV: Special Provisions, Page 27
FY 2023/2024 Storm Drain Improvement Projects
39-2.01C(3)(f) - Tack Coat - Tack coat shall conform to the provisions of Section 94, Asphaltic Emulsion, of the Standard Specifications. A tack coat of SS-1 shall be applied at all vertical edges, at cold joints, on underlying pavement surfaces to be overlayed, and between lifts of paving.

Tack coat shall be applied to the underlying pavement at a rate of 0.10 gal./sq. yd. Tack coat applied between lifts of new paving shall be at a rate of 0.05 gal./sq. yd. Care shall be taken to prevent over-spraying of oil onto existing driveways.

Prime coat is not required.
39-2.01D - Payment - Payment for asphalt concrete used for re-grading and re-paving pavement areas to improve drainage shall be made at the contract unit price under:

Item: Remove Re-grade & Re-pave driveway
entrance w/3" thick AC ..................................................................... Per Square Foot Item: Install rolled AC berm across Acacia Way ......................................... Per Linear Foot Item: Remove, Re-grade & Re-pave area adjacent
to new drop catch basin, including raising
AC berm at Carmelo & 11th ............................................................. Per Square Foot Item: Re-pave area to transition into existing
catch basin at San Antonio & 11th ................................................... Per Square Foot Item: Grind & Re-pave with 3” thick asphalt concrete
for segment of Lincoln St. ................................................................. Per Square Foot Item: Place 2½” asphalt concrete overlay for segment
of Second Ave Per Square Foot
Item: Restore and/or raise existing rolled AC berm
along Lincoln St. & Second Ave. ...................................................... Per Linear Foot Unless otherwise specified as a specific bid item, no separate payment shall be made for asphalt concrete used for trench resurfacing, pavement conform strips, and AC berm restoration.

SECTION 51. - CONCRETE STRUCTURES
51-1.01 - General - This work shall consist of constructing storm drain structures to the lines and grades established by the Engineer in accordance with the plans, and as specified in these Technical Specifications.

Concrete used for construction of structures (all manholes and catch basins) shall be Class A concrete containing six (6) sacks of cement per cubic yard, mixed, placed, and poured in accordance with the provisions of Section 90, “Portland Cement Concrete,” of the Standard Specifications.

Concrete used for construction of the headwall shall be Class B concrete containing (5) sacks of cement per cubic yard. Concrete shall be "Sequoia Sand" color.

Catch basins (drainage inlets) shall be of the type specified and constructed as detailed on the plans. Frame and grate shall be rated for H-20 traffic loading.

Clean-out for sub-drain shall be installed as detailed on the plans.

The exact location of catch basins, manholes, sub-drain clean-out and headwall shall be determined in the field at the time of construction.

Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2
Part IV: Special Provisions, Page 28
FY 2023/2024 Storm Drain Improvement Projects
Pre-cast concrete manholes shall be constructed as detailed on the plans. All pre-cast joints shall be sealed with a flexible, watertight mastic sealant material (Ram-Nek, ConSeal or equal) and cement mortared both inside and outside. Standard manhole is 48” diameter. Manhole frame and cover shall be non-rocking, rated “Extra Heavy Duty”, with a total weight set of approximately 320 lbs. Cover shall be marked "Storm Drain".
51-1.04 - Payment - Payment for manholes, catch basins and headwall construction shall be made at the contract unit price under:

Item: Construct Storm Drain Manhole ......................................................... Per Each Item: Construct Storm Drain Drop Manhole ................................................ Per Each Item: Construct Catch Basin ....................................................................... Per Each Item: Construct GOL-7 Catch Basin ........................................................... Per Each Item: Construct Drop Catch Basin .............................................................. Per Each Item: Connect to existing Catch Basin ........................................................ Per Each Item: Construct rock-faced Headwall .......................................................... Per Each Item: Install Clean-out for sub-drain ............................................................ Per Each The contract unit price for manhole construction shall include all pipe connections and adjusting the manhole frame and cover to new finished grade after completion of the trench patch paving and/or repaving of pavement surface along Lincoln St.

The contract unit price for catch basin construction shall include all pipe connections, trench drain re-connection at Second Ave., the segment of PCC curb and gutter, gutter transition, and/or AC berm transitions as specified on the plans, or as directed by the Engineer.

The contract unit price for headwall construction shall include the cobblestone rock facing, "Sequoia Sand" color concrete and reinforcing steel, as specified on the plans.

SECTION 64. - PLASTIC PIPE
64-1.01 - Summary - This work shall consist of furnishing and installing solid plastic (PVC) pipes and high density polyethylene (HDPE) pipes for storm drain, perforated and solid pipe for sub drain, with all necessary fittings and coupling systems as shown on the plans. 64-2.02 - Materials - For PVC pipes and fittings, all pipe sizes up to 15" dia. shall be SDR 26; and all pipe sizes 18" dia. or larger shall meet the specifications of ASTM F679, PS115. Tee or wye fittings shall be used for lateral pipe connections where specified on the plan. Bends, couplers, adaptors, and end caps shall be installed where specified on the plans.

For HDPE pipe, pipe shall be corrugated with smooth interior, ADS N-12 or approved equal.

Fittings, bends, couplers, adaptors and end caps shall be used where specified on the plans.

Sub-drain pipe shall be 6" PVC, SDR-35 perforated and solid pipe. The perforated sub-drain pipe shall be encased in ¾" drain rock wrapped in filter fabric. Filter fabric shall be "Marafi 140N" or equal. A solid pipe segment shall be used for connection into manhole or catch basin where designated on the plans.
64-2.02E - Joints - Joints for PVC and HDPE pipes shall be integral bell and spigot joints with rubber ring. All PVC couplings and fittings shall be SDR 26 with rubber ring bell and spigot joints. Joints for HDPE pipe shall be rated water-tight (WT).

Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2
Part IV: Special Provisions, Page 29
FY 2023/2024 Storm Drain Improvement Projects
64-2.03B - Earthwork - Excavation, bedding, backfill, and compaction shall conform to the provisions of Section 19-3, “Structure Excavation and Backfill,” of the Standard Specifications and these Technical Specifications.

Trench backfill shall be compacted to a minimum of 95% R.C. for its entire depth, unless otherwise specified on the plans.

A 12" wide tee cut along each side of the trench is required prior to trench resurfacing.

Trench backfill shall be with 2-sack slurry cement or 6-sack PCC concrete encasement where specified on the plans, or as directed by the Engineer. 64-2.03C - Pipe Placement - Grade control using a laser shall be required for grading the pipe bedding. All pipe shall be laid upgrade.

A watertop ring shall be installed for all connections to existing or new drainage structures.

Contractor shall pothole to verify all utility crossings prior to laying pipe. In event of a conflict, the Engineer shall be immediately notified in advance of the construction. 64-2.04 - Payment - Payment for storm drain pipes shall be made at the contract unit price under:

Item: Install 24" PVC PS 115 Storm Drain,
including tee fittings .......................................................................... Per Linear Foot Item: Install 18" PVC PS 115 Storm Drain,
including tee fittings, bends, and end caps ...................................... Per Linear Foot Item: Install 18" PVC PS 115 Storm Drain,
concrete encased ............................................................................. Per Linear Foot Item: Install 15" PVC SDR 26 Storm Drain,
including end cap .............................................................................. Per Linear Foot Item: Install 15" PVC SDR 26 Storm Drain,
concrete encased ............................................................................. Per Linear Foot Item: Remove existing 12" PVC and Replace with
15" PVC, SDR 26, concrete encased across
Monte Verde.. Per Linear Foot
Item: Install 18" HDPE Storm Drain located with
street section along 2nd Ave ............................................................ Per Linear Foot Item: Remove existing CMP and Replace with
18" HDPE located within landscaped slope
within 2nd Ave., including 30º bend fitting ........................................ Per Linear Foot Item: Install 18" HDPE ................................................................................ Per Linear Foot Item: Install 12" PVC SDR 26 Storm Drain ................................................. Per Linear Foot Item: Connect to existing Catch Basin ........................................................ Per Each Item: Install 6" perf. PVC SDR 35 sub-drain,
complete with ¾" drain rock wrapped in filter
fabric and solid pipe segment ........................................................... Per Linear Foot The contract unit price shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals, saw-cutting, structure excavation, removal of existing pipe, installation of new pipe, placing backfill, compaction, compaction testing, 6-sack concrete encasement, tee cut, trench resurfacing, all tee, wye and bend fittings, adaptors and pipe connections, connections into manholes and catch basins.

Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2
Part IV: Special Provisions, Page 30
FY 2023/2024 Storm Drain Improvement Projects
SECTION 72. - SLOPE PROTECTION
72-1.01 - General - This work consists of placing rock rip-rap material for pipe inlet and outlet in the natural drainage channel for erosion control.
72 -1.02 - Materials - Rock shall be crushed, angular shape rock, 12" to 24" diameter size. 72 -1.03 - Construction - The rock shall be placed to the depths and dimensions shown on the plans, or as directed by the Engineer. Actual dimensions shall be determined in the field to fit site conditions.

72-1.04 - Payment - Payment shall be made at the contract unit price based on the weight of the material delivered, used and accepted in the work as determined by weigh tags under:

Item: Place Rock Rip-rap (12"-24" dia. rock, 12'W x 18'L x 3'D) energy dissipator/erosion control apron in natural drainage channel……… Per Ton
Item: Place Rock Rip-rap (12"-24" dia. rock, 6'W x 18'L x 3'D) for existing 18” storm drain outlet in natural drainage channel……… Per Ton
The contract unit price shall include full compensation for furnishing all labor, materials, tools, equipment and incidentals required for the excavating, furnishing and placing rock rip-rap, complete in place.

Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2
Appendix C: CEQA Categorical Exemption Report
FY 2023/2024 Storm Drain Improvement Projects
APPENDIX C:

CEQA CATEGORICAL EXEMPTION REPORT
Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2
Statutory Exemptions. State code number:
_______________________________________________
Print Form
Notice of Exemption Appendix E
To: Office of Planning and Research From: (Public Agency): ____________________________ P.O. Box 3044, Room 113 _______________________________________________ Sacramento, CA 95812-3044 County Clerk
(Address)
___________________________
___________________________
County of: __________________
Project Title: ____________________________________________________________________________ Project Applicant: ________________________________________________________________________ Project Location - Specific:

Project Location - City: ______________________ Project Location - County:

Description of Nature, Purpose and Beneficiaries of Project:
_____________________
Name of Public Agency Approving Project: _____________________________________________________ Name of Person or Agency Carrying Out Project: ________________________________________________ Exempt Status: (check one):

Ministerial (Sec. 21080(b)(1); 15268);
Declared Emergency (Sec. 21080(b)(3); 15269(a));
Emergency Project (Sec. 21080(b)(4); 15269(b)(c));
Reasons why project is exempt:

Lead Agency
Contact Person: ____________________________ Area Code/Telephone/Extension: _______________ If filed by applicant:
 Attach certified document of exemption finding.
 Has a Notice of Exemption been filed by the public agency approving the project? Yes No Signature: ____________________________ Date:
6LJQHG E\ /HDG $JHQF\ 6LJQHGE\ $SSOLFDQW
Authority cited: Sections 21083 and 21110, Public Resources Code. Date Received for filing at OPR:

Reference: Sections 21108, 21152, and 21152.1, Public Resources Code. _______________
Categorical Exemption. State type and section number: ____________________________________ ______________________________________________
______________ Title: _______________________
Revised 2011
City of Carmel-by-the-Sea
P.O. Box CC, Carmel-by-the-Sea, CA 93921
Monterey
168 West Alisal, 1st Floor
Salinas, CA 93901
Lincoln Street Storm Drain Improvements Project
City of Carmel-by-the-Sea
Lincoln Street, 2nd Avenue, and Monte Verde Street, Carmel-by-the-Sea Carmel-by-the-Sea Monterey
The City of Carmel-by-the-Sea (City) is installing an underground storm drain system along Lincoln St from south of 1st Ave. to 2nd Ave., and along 2nd Ave. down to Monte Verde St. The improvements would intercept and collect runoff from an existing culvert crossing at Lincoln St. south of 1st Ave. and redirect the culvert flow into an underground piping system running along Lincoln St. down to 2nd Ave. The existing culvert crossing discharges runoff onto private properties and has created serious erosion and property damage; the project would eliminate culvert runoff discharging onto private properties. Catch basins and manholes would be added along Lincoln St. and at the intersection of 2nd Ave. to collect surface flow and improve drainage. The new storm drain line would extend down the closed portion of 2nd Ave. between Lincoln St. & Monte Verde St. and connect into an existing drainage inlet at Monte Verde. This work is considered an initial phase of the overall planned storm drain Capital Improvements Projects improvements described in the Storm Drain Master Plan Updated Final Report for 2nd Ave. & Monte Verde St.

City of Carmel-by-the-Sea
City of Carmel-by-the-Sea
X 15301(b), 15303(d), 15061(b)(3)
CEQA Guidelines Section 15301(b) categorically exempts minor alterations to existing publicly owned facilities used to provide public sewage services involving negligible or no expansion of existing or former use. Section 15303(d) categorically exempts limited numbers of new, small facilities or structures; installation of small new equipment and facilities in small structures; and the conversion of existing small structures from one use to another where only minor modifications are made in the exterior of the structure, specifically to sewage utilities. Additionally, CEQA Guidelines Section 15061(b)(3), categorically exempts projects where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. The Lincoln Street Storm Drain Improvements Project would install an underground storm drain system to eliminate runoff discharging onto private properties which contributes to erosion and property damage. The project would improve the existing system by installing new infrastructure, but would not involve the expansion of existing use or result in any significant effects to the environment. None of the exceptions in Section 15300.2 would be triggered. Therefore, the project is exempt under CEQA.

Javier Hernandez 831-427-7665
Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2
Statutory Exemptions. State code number:
_______________________________________________
Print Form
Notice of Exemption Appendix E
To: Office of Planning and Research From: (Public Agency): ____________________________ P.O. Box 3044, Room 113 _______________________________________________ Sacramento, CA 95812-3044 County Clerk
(Address)
___________________________
___________________________
County of: __________________
Project Title: ____________________________________________________________________________ Project Applicant: ________________________________________________________________________ Project Location - Specific:

Project Location - City: ______________________ Project Location - County:

Description of Nature, Purpose and Beneficiaries of Project:
_____________________
Name of Public Agency Approving Project: _____________________________________________________ Name of Person or Agency Carrying Out Project: ________________________________________________ Exempt Status: (check one):

Ministerial (Sec. 21080(b)(1); 15268);
Declared Emergency (Sec. 21080(b)(3); 15269(a));
Emergency Project (Sec. 21080(b)(4); 15269(b)(c));
Reasons why project is exempt:

Lead Agency
Contact Person: ____________________________ Area Code/Telephone/Extension: _______________ If filed by applicant:
 Attach certified document of exemption finding.
 Has a Notice of Exemption been filed by the public agency approving the project? Yes No Signature: ____________________________ Date:
6LJQHG E\ /HDG $JHQF\ 6LJQHGE\ $SSOLFDQW
Authority cited: Sections 21083 and 21110, Public Resources Code. Date Received for filing at OPR:

Reference: Sections 21108, 21152, and 21152.1, Public Resources Code. _______________
Categorical Exemption. State type and section number: ____________________________________ ______________________________________________
______________ Title: _______________________
Revised 2011
City of Carmel-by-the-Sea
P.O. Box CC, Carmel-by-the-Sea, CA 93921
Monterey
168 West Alisal, 1st Floor
Salinas, CA 93901
Santa Fe Street Storm Drain Improvements Project
City of Carmel-by-the-Sea
Santa Fe Street and 8th Avenue, City of Carmel-by-the-Sea Carmel-by-the-Sea Monterey
The City of Carmel-by-the-Sea (City) is installing an underground storm drain system along Santa Fe St. from 8th Ave. to the drainage channel outfall discharging into Mission Trail Park located at the south end of Santa Fe St. The project would add catch basins and manholes at key locations at the intersection of 8th Ave. to capture and collect the street runoff into the new storm drain system. Presently, street runoff along Santa Fe St. north of 8th Ave. turns and flows to the west along 8th St., then turns and flows along Torres St. to the south. Under heavy rains, the homes along Torres St. are subject to flooding. This project would alleviate the risk of flooding along Torres St. This work is considered an initial phase of the overall planned storm drain C.I.P. improvements described in the Storm Drain Master Plan Updated Final Report for an underground storm drain system along Santa Fe St. from Mountain View Ave. to Mission Trail Park.

City of Carmel-by-the-Sea
City of Carmel-by-the-Sea
X 15301(b), 15303(d), 15061(b)(3)
CEQA Guidelines Section 15301(b) categorically exempts minor alterations to existing publicly owned facilities used to provide public sewage services involving negligible or no expansion of existing or former use. Section 15303(d) categorically exempts limited numbers of new, small facilities or structures; installation of small new equipment and facilities in small structures; and the conversion of existing small structures from one use to another where only minor modifications are made in the exterior of the structure, specifically to sewage utilities. Additionally, CEQA Guidelines Section 15061(b)(3), categorically exempts projects where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. The Santa Fe Street Storm Drain Improvements Project would improve the underground storm drain system to alleviate risk of runoff discharging onto private properties which contributes to flooding and property damage. The project would improve the existing system by installing new infrastructure, but would not involve the expansion of existing use or result in any significant effects to the environment. None of the exceptions in Section 15300.2 would be triggered. Therefore, the project is exempt under CEQA.

Javier Hernandez 831-427-7665
Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2
Part ll: Bid Proposal, Page '1
PART II:

CITY OF CARMEL-BY.THE-SEA

DEPARTMENT OF PUBLIC WORKS

SPECIFICATIONS
FOR
FY 202312024 STORM DRAIN IMPROVEMENT PROJECTS
124PW.DRAINDE

BID PROPOSAL
To the Honorable City Council
City of Carmel-by-tt}e.sea
City Clerk
Eastside ol Monte Verde
Between Ocean and Seventh Avenues
Carmel-by-the-Sea, CA 93921
The undersigned dechres to have carefully examined the location of the proposed work, that the Scope of Work and Specifications, as set forth heldn have been examined, and hereby proposes to fumish all materials ard equipment and do atl the work required to comptete the said work in accordance with said Scope of Work and Specifications for the lump sums and unit prices set forth in the following schedule.

BID APPROVAL:
/*Z;t thri:A,aa-/ ttekcr'aPRINCIPAU OWNER
6octur' r<fi

COMPANY
FY 202312024 Storm Orain lmorovement Proiecls
DATE: O o 2
Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 EXHIBIT B Attachment 2
Part ll: Bid Proposal, Page 2
FY 202312024 STORM DRAIN IMPROVEMENT PROJECTS
124PW.DRAINDE
e,uas+al hvi 4*cau It t-.

COMPANY

BID SCHEDULE
BASE BID ITEMS: SCHEDULE A
BASE BID ITEMS: SCHEDULE B (LINCOLN STREET A SECONO AVENUE) 1 LS 1s,N1.m S
,l Mobilization and Demobilization
2 1 LS A,w,ol) $1oN).ob
Traffic and Pedestrian Control 1 4b'UN,o0 $otw,0
4 Construction Staking 1 Zl)W.o6 $2-\w.00
5 Record Drawings 1 L6D,oo s 250.b
BASE BID SUBTOTAL (SUBTOTAL A): $z?2t"50.'
$ l4S,zu,d LF 6
tr.l.00 lnstall 24" PVC PS 1 15 Storm Drain,
including 2 - 24' x 24' x 12" tee fittings
7 lnstall 50 LF tl5D. ou $?Z$us,o0 18" PVC PS 115 Storm 22Y," bend fitli
Drain,
includi
$ t/00,00 a,w.oo LF lnstall 15" PVC SDR 26 Storm Drain, including end cap 8
$ Lt,NO,al 9 lnstall 12' PVC SDR 26 Storm Drain LF vb,o0 lnstall 18" HDPE located 115 LF Tqo.o0 $33,79).oo street section a 2nd Ave. 10
o
3lo,oDo.b0
LF
?OO,DD
180
slope segment along 2nd Ave. including 30o
Remove P and Replace
with 18" within landscaped
bend flttino
11 LF $zz,1sl.u lnSD.Oo PS 115 Storm Drain,
concrete-en ca sed across Monte Verde
lnstall 18"
12 sll,,po.a 8C0.00 25 LF
Remove existing 1 2" PVC and Replace
with 15" PVC SDR 26 concrete-encased
across Monte Verde
13 3 EA lqDryl.00 s,79,69.00 14 Construct Storm Drain Manhole '15 Construct Storm Drain Drop Manhole 2 EA ll,000,00 si,N.d 16 Construct Catch Basin 5 EA 8,D00.00 $ uo,'M\.oo
q,000.00 $ q:o^o oo
Construct GOL-7 Catch Basin 1 EA
$ 10t000.00 EA
I or DoD.00 Remove 1
existing and Reconstruct Catch
Basin includi all connections 18
FY 2023/2024 Storm Drain lmgrovement Proiects
Item
No. Descrlption Approx.

Ouantiw unit Unit Price Amount
Storm Water Compliance
J LS
LS
LS
Item
No. Description
Approx.

Ouantiw Unit Unit Prico Amount
270
1 2'
HDPE
17 Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2
Part ll: Bid Proposal, Page 3
re-conneclion of trench drain
19 Remove existing and Reconstruct 3' x 4'
Catch Basin, cast-in-place, including all pipe
connections
1 EA l0pl/o,Do $
lo)o0c,.&
20 lbo . oD $,zzDo.oo
21 Permeable drain-rock bedding, if necessary 10 Tons I ob. o0 $r, oo0 Grind and repave with 3" thick asphalt
concrete for seqment of Lincoln St. 4,100 u.00 $a+,tfl.p )1 Place 2%" asphalt concrete overlay for
segment of Second Ave. 2,500 SF 6. 0D $ 2,q'D)
24 Restore and/or raise existing rolled AC
berm alonq Lincoln St. and Second Ave. 150 LF L+0.b0 $ b,Mb,D, 25 Raise clean-out to new finished grade ,| EA qN.oo $qu, D0 26 Tree Protection 12 EA qDo,00 $ l0,gba,M
BASE BID SUBTOTAL (SUBTOTAL B): $481lD.oo
BASE BID ITEMS: SCHEDULE C (11rH AVENUE)
BASE BID ITEMS: SCHEDULE D (SANTA FE STREET)
Remove Catch Basin, approx. 4' x 5' w/dbl
grate 'l EA l,DoD. D0 $ l)6D6.DD
28 Connect to existing Catch Basin 1 EA $ DO. D0
23 lnstall 18' PVC PS 115 Storm Drain
concrete-encased 60 LF 4r5,oD ,29 5b.N
30 lnstall 18' PVC PS 1 15 Storm Drain 165 LF 2D.oU
JI Construct Storm Drain Manhole 1 EA 0 DDO, $ D 6u.a
32 Remove short section of existing 18' HDpE
culvert includin headwall I LS 3 5D,@ $ OD
33 connections
Construct drop Catch Basin, including pipe
1 EA DoD. 00 $
ll m,0D
34 Remove, Re-grade and Re-pave area
adjacent to new drop Catch Basin, including
ra isi AC berm at Carmelo & 1 1th
700 SF 25,m t,7
SN,OO
Repave area to transition into existing
catch basin at San Antonio & 1 1th 600 SF S
36 Permeable drain rock bedding, if necessary 10 Tons 35.0t) $ en,Db BASE BID SUBTOTAL (SUBTOTAL C): $ 8 lil.v)
37 lnstall 18'PVC PS 115 Storm Drain,
including all fittings and end cap
470 LF 400,a0 $l4l,N,u)
38 lnstall 18' PVC PS 1 15 Storm Drain,
concrete-encased 20 LF '5't5.N s ll,FO.DD
FY 2023/2024 Storm Drain lmorovernent proiects
20 lnstall slurry cement backfill CY
It6m
No. Description Approx. Unit Unit Price Amount
.00
35 3s.oll
FgJ..goolb
Item
No. Description Appror.

Quantitv LJn it Unit Price Amount
Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2
Part ll: Bid Proposal, Page 4
LF 310.D $ llll l'il.4 lnstall 15" PVC SDR 26 Storm Drain 30 LF +qo oa I 7q,a) 40 lnstall 15" PVC SDR 26 Storm Drain, concretg.encased
25 9.00 $ ? 719. 41 lnstall 18" HDPE Storm Drain LF
$ gb' 42 lnstall 18" HDPE Flared Outlet 1 EA a 00
43 Construct Storm Drain Manhole 3 EA DN.OA $ OD
EA ll $ 44 Construct Storm Drain Drop Manhole flI).00
€N.u c
45 Construct Catch Basin EA DDO.O\
'lo,w>,N L5D,$ 46 40
Place rock rip-rap (12' - 24" dia rock,
12'W x l8'L x 3'D) energy dissipator/erosion
control a in natural channel
'b,M.'b Tons ab.o) 20
Place rock rip-rap (12" - 24" dia rock,
6'W x 18'L x 3'D) for storm drain outlet
in natural drai channel
47 LF $
^79,o
25 lnstall 6" PVC SOR 35 perforated pipe
sub-drain including drain rock & Iilter fabric
and connection into manhole
48 49 lnstall Clean-out for suMrain 1 EA AD. OD $ w-0
t6b' $ 50 lnstall slurry cement bacHill CY t^A,Q)
40 '75.4) $
51 Permeable drain-rock bedding, if necessary
9 EA l/ulo.6 $ 00 52 Tree Protection
BASE BID SUBTOTAL (SUBTOTAL D): $310,&50,00
E
BID ADDITIVE ITEMS: SCHEDULE E (ACACIA WAY)
Do not enter "N/A" or leave anv bid item blaqk in the Bjd qche.dule, lf a bid item amount is zero, enter $0 00 |f a bid item is inctuded etsewhere, enGiE66]FG"s" "r,tet
r,rlly burdened hourly rates for Att items, including rates foi Subcontractors if the Bidder cannot directly provide the labor or equipment listed' Construct rock-faced concrete headwall 1 LS 0
s 5N,u
Remove, Re-grade and Re-Pave 400 SF 10 00 $19,0N.00 54 drivewa entrance W3" thick AC 55 lnstall rolled AC berm across Acacia Way 35 LF '100.0 $ 00.u ADDITIVE BID ADDITIVE SUBTOTAL (SUBTOTAL E): $+8 ODO,N
BASE BID GRAND TOTAL (SUBTOTAL A THROUGH SUBTOTAL D): $lilbg,g.N GRAND TOTAL (SUBTOTAL A THROUGH SUBTOTAL E): $ zlv 3e.o h do/ta-r,r.

WARD
:/t '). "h*
0ru sn;/l ? 0ru gn
RAN D ToTAL BAS S oF A n ord BAS E BID G
r ra-nl fher ^4 n h,u?d aZ
FY 2023/2024 Storm Drain lmorovement Proiects
39 25
2 Tons
8ts.U
Tons
Approx. Unit Unit Price Amount Description Item
Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2

BASIS OF AWARD
Award of Contract, if any be made, shall be made to the Contractor with the lowest responsive, responsible bid based on the Total Base Bid (ltems 1 through 52)

BID ITEM D RIPTIONS
This section covers details of individual items of the Bid Schedule to insure that it is clear as to what is to be included in each item. The costs submitted with each item are to reflect the work to be completed under that bid item only. Payment of all the following items shall be for actual materials inslalled on the job and for actual work accomplished.
'1. Mobllization and Demobilization (ltem I)
Measurement and payment for this item shall be on a lump sum (LS) basis. The lump sum cost shall pay for all the costs of mobilization and demobilization for items awarded. The work shail include, but not be limited to, preparatory and cleanup work necessary for performance of the wofk in accordance with the Standard Specifications, Plans and Specifications, and as directed by the Puuic Works Department. This item also includes 1 ) The movement of construction personnel, equipment, supplies and incidentals to and from the project site, and all other work and operations, which must be inGrned prior to the beginning of and after the end of construction work, 2) obtaining bonds, insuran@ policies, licenses, ani permits required by the Contract documents, 3) Project meetings, coordination and all related administrative costs for this Project, 4) Coordination with building occupanis, 5) Providing temporary utilities, 6) Coordination with utility providers, 7) Providing portable toilets, 8) Submitting a schedule of values in accordance with Section 013300,9) Environmental Pollution Prevention Requirements in Part lV, pages 17-20. pa(ial payment of this bid item shall be based on percent of this item completed and shall be ciontingent upon the contractor's furnishing and the city's acceptance of: 1) the schedule of values, 2) thj construction schedule, 3) Traffic control Ptans, 4) Quality conhol plan, 5) a submittats and shop drawings, 6) fringe benefit summary statement. Also included in this bid item is maintaining the project site, regJtar iteanup and final cleanup, temporary fencing and staging area, if any.

2. Storm Water Compliance (ttom 2)
Measurement and payment for this item shall be on a lump sum (LS) basis. The work shall include, but not be limited to, the fumishing of all labor, materials, tools, equipment and incidentals necessary for the implementation of the requirements under "Environmental/Pollution Prevention Requirements" tf these Specifications and as directed by the Engineer. This work also includes compliance with all applicable rules, regulations, ordinances and statutes. Also included is providing and installing BMps, proper maintenance and inspection of all.BMPs installed for the project, removal of-BMPs, and cleln up and proper disposal of any environmental pollutants due to constructio; rebted activities

3. Traffic and Pedestrian Control (ltem 3)
Measurement and payment for this item shall be on a lump sum 1LS1 Oasis. The work shall include, but not be.limited to,
-the
furnishing of all labor, materials, tools, equipment,.and incidentals necessary to maintain vehicular traffic for public use during performance of the work, including all related construction area sign placement and maintenance. This work also includes the preparation, s-ubmittaland implementation of the traffic control plan(s), establishing traffc detour(s), traffic control device placement and maintenance, flagging, baniers, lemporary drainage facilities, temporary access, temporary asphalt tapers, protection of adJa€ent existing improvements from damage or staining, removal of ihe oltouilsl upin oii;ction of tne Engineer, and restoration ofall areas affected by construJtion, maintenance, use, ani removal of the detour in accordance with the Standard Specificationi, Plans and Specifications, ano as oirecteJ uy tt're euUtic Works Department.

4. Construction Staking (ltem 4)
Measurement and payment for this item sha be on a rump sum it-s; oasis. The work sha[ incrude, but not be limited to, fumishing a[ rabor, materiars, tools, equipment and incidentars ,""e.""ry foi -- Part ll: Bid Proposal, Page 5
FY 2023/2024 Storm Drain lmorovernent proiects
Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2

5. Record Drawlngs (ltem 5)
Measurement and payment for this item shall be on a lump sum (LS) basis for furnishing to the City a complete sel of Record (As-Buitt) Drawings upon proiect completion.

6. Additional ltems (ltoms 6 Through 55)
Measuremenl and payment for these items shall be as identified on the Bid Schedule, on a per square foot (SF), tineat fooi (LF), each (EA), tump sum (LS), cubic yard (CY), or (tons) basis. The unit price shall p"y ior itt the costs for each bid item as referred to in the technical specifications, in accordance with the plans and specifications, and as directed by the Engineer.

ANCILLARY ITEMS
payment for any items that do not have instruction indicating where expenses ior said items are lo be ""iount.d
for aie to be considered ancillary to the work and no additional @mpensation will be allowed therefore.

These items include, but are not limited to, Mobilization, Demobilization, Traffic Control, Storm Water/Environmental Pollution Prevention Compliance and related wOrk, clean up' acquinng and complying witn permits, estimating costs for potential Wo* Orders, staging areas, temporary site utilities, temporary sanitation facilities, att6ndance ai meetings, coordinating with site users, bonds, insurance and similar items.

Part ll: Bid Proposal, Page 6
construction staking and marking required to establish the lines and grades to construct the project, complete in place, in accordance with the plans and specifications, and as directed by the Engineer.

Also, included in this work item is referencing all necessary control points, running a circuit of bench levels, setting benchmarks, staking right-of-way and performing all construction layout and reference staking necessary for the proper control and satisfactory mmpletion of the project.

LUMP SUM PRICE BREAKDOWN
lmmediately after award of the Contract, the Contractor shall submit a cost breakdown list to the [lnsert iitiel tor att't-ump Sum Bid items. The list shall consist of maior elements of work that make up the item and ihall be used for determining progress pay estimates'

BID CLARIFICATION
Pursuant to the provisions of t |€ california Public contract code section 20103.8, City reserves the option to award any orall the addiwe bld items, in any order, in addition to the original conlract after,the lowest ,.tpon.ir", i."ponsible Bidder has been determined, should the City obtain additional funding for additive alternatives not awarded with the origanal contract. All Bid items for the base bid and all additives must be filled out. lncomplete Bid Schedules will render the bid Proposal as non-responsive' Unit prices (fully burdened hourly rates) shall be for all Task Orders including all labor, labor benefits' materials, tools-, equipment, taxes, overhead, profit, administration, mobilization and demobilization' storm water compliance, traffic control, and incidentals necessary for a complete job' lf a bid item amount is zero, enter $0.00. lf a bid item is included elsewhere, enter $0.00. Do E! enter "wA" or leave any bid item blank in the Bid Schedule'
The foregoing quantities are approximate only, being given as a basis for comparison of bids' and the cliv J cirrlr_iv-the_sea does not, expressty or by imptication, agree that the actual amount of work witicorresponO ttrerewith, but reserves ihe right to increase or decrease the amount of work by twentyfive percent (257o) or to omit portions of the work as may be deemed necessary' Allcostsassociatedwithprovidingbonds,insurance,andancillaryitemsrequiredbythisContract shall be included in the unit prices for work items'
FY 2023/2024 Storm Drain lmorovement Proiects
Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2
Appendix A: Bid Forms for Submittal, Page 4
FY 202312024 STORM DRAIN IMPROVEMENT PROJECTS
124PW.DRAINDE

BID SCHEDULE
BASE BID ITEMS: SCHEDULE A
BASE BIO ITEMS: SCHEDULE B (L|NCOLN STREET & SECOND AVENUE) 1 Mobilization and Demobilization ,1 LS $
2 Storm Water Compliance ,1 LS $
3 1 tS $
4 Construction Staking ,| LS $
5 Record Drawings 1 LS $
BASE BrO SUBTOTAL (SUBTOTAL A): o
6 lnstall 24" PVC PS 1 15 Storm Drain,
including 2 - 24" x24" x 12" tee fittings
270 LF s
7 lnstall '18" PVc PS 115 Storm Drain,
50 LF $
8 lnstall 15" PVC SDR 26 Storm Drain.
including end cap 5 LF $
I lnstall 12" PVC SDR 26 Storm Drain LF c
10 lnstall 18" H located with street section 115 LF $
11 Remove existing 12" CMP and Replace
with 18" HDPE located within landscaped
slope segment along 2nd Ave. including 30o
bend
180 LF $
tl lnstall 18" PVC PS 115 Storm Drain,
concrete-encased across Monte Verde 35 LF $
'13
existing 12" PVC and Replace
with 15" PVC SDR 26 concrete-encased
across Monte Verde
Remove
LF $
14 Construct Storm Drain Manhole 3 EA $
15 Construct Storm Drain Drop Manhole 2 EA $
to 5 EA $
17 Construct GOL-7 Catch Basin 1 EA $
FY 2023/2024 Storm Drain lmprovement proiects

COMPANY
Itsm
No. Description Approx.

Quantitv Unit Unit Pric6 Amount
Traffic and Pedestrian Control
Itom
No. Oescription Approx.

Quantitv LJnit Unit Price Amount
includino 22/," bend fittinq
2E
alono 2nd Ave.
25 Construct Catch Basln
Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2
Appendix A: Bid Forms for Submittal, Page 5
EA $
Remove existing and Reconstruct Catch
Basin including all pipe connections,
re-connection of trench drain
18 19 1 EA $
Remove existing and Reconstruct 3' x 4'
Catch Basin, cast-in-place, including all pipe
connections
20 lnstall slurry cement backfill CY $
10 Tons $ 21 Permeable drain-rock bedding, if necessary Grind 4.'t 00 5l- $
and repave with 3' thick asphalt
concrete for of Lincoln St. 22
2,s00 SF $ IJ Plae 2%" asphalt concrete overlay
menl of Second Ave
for
150 LF $ 24 Restore and/or raise existing rolled AC
berm alo Lincoln St. and Second Ave
1 EA $ 25 Raise clean-out to new finished grade
12 EA $ 26 Tree Protection
BASE BID SUBTOTAL (SUBTOTAL B): $
BASE BID ITEMS: SCHEDULE C (11TH AVENUE)
BASE BID ITEMS: SCHEDULE D (SANTA FE STREET)
Remove Catch Basin,
1 EA $
approx.4'x 5' dbl
grate 27
c
Connect 1 28 to existing Catch Basin
lnstall 18" PVC PS 60 LF $
'115 Storm Drain
concrete-encased 29
165 LF $
30 lnstall 18' PVC PS 1 15 Storm Drain
1 $ Construct Storm Drain Manhole
c Remove short 1 L5 section of existing 18" HDPE
culvert includi h
32 Construct drop Catch Basin, EA $
including piPe
connections
udi 700 SF $
adjacent
Re-g rade and Re-pave a rea
to new drop Catch incl ng
ta si AC berm at Carmelo & 1 th
34 c
600 SF Repave area to transition into existing
catch basin at San Antonio & I 1 th 35
10 Tons $ Permeable drain rock bedding, if necessary 36 e
BASE BID SUBTOTAL (SUBTOTAL C):
lnstall 18' PVC PS 1 15 Storm Drain, 470 LF $
including all fittings and end cap 37
FY 2023/2024 Storm Drain lmorovement Proiects
I
20 Item Unit Unit Prico Amount
No. Description
EA
EA 31
1 Remove,
Basin,
Approx. Unit Unit Price Amount Descriptlon Item
Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2
38 lnstall 18" PVC PS 115 Storm Drain,
concrete-encased LF $
3S lnstall 15" PVC SDR 26 Storm Drain 30 LF $
40 lnstall '15' PVC SDR 26 Storm Drain,
concrete-e ncased 25 LF $
41 lnstall 18" HDPE Storm Drain 25 LF b
42 lnstall '18" HDPE Flared Outlet 1 EA $
43 Construct Storm Drain Manhole 3 EA e
44 Construct Storm Drain Drop Manhole 2 EA b
45 Construct Catch Basin 5 EA $
46 Place rock rip-rap (12" - 24" dia rock,
12'W x 18'L x 3'D) energy dissipator/erosion
control in natural drai channel
40 Tons $
47 Place rock rip+ap (12" - 24' dia rock,
6'W x 18'L x 3'D) for storm drain ouflet
in natural draina e channel
20 Tons $
48 lnstall 6" PVC SDR 35 perforated prpe
sub-drain including drain rock & filter fabric
and connection into manhole
25 LF $
49 lnstall Clean-out for sub-drain 1 EA $
50 lnstall slurry cement backfill o CY $
51 Permeable drain-rock bedding, if necessary 40 Tons $ 5? Tree Protection o EA $
BASE BtD SUBTOTAL (SUBTOTAL D): $
Appendix A: Bid Forms for Submittal, Page 6
BID ADDITIVE ITEMS: SCHEDULE E (ACAC|A WAy)
"orI b nki S lf a bid item amounl is zero, enter $O.OO. lf a bid item is included elsewhere, enter gO.OO. Please enter fully burde ned hourly rates for ALt items, inctuding rates for Subcontractors if the Bidder cannot directly provide the labor or Construct rock-faced concrete headwall c
54 Remove, Re-grade and Re-pave
drivewa entrance M3" thick AC 400 SF $
lnstall rolled AC berm across Acacia Way LF $
(SUBTOTAL E): a
BASE BID GRAND TOTAL (SUBTOTAL A THROUGH SUBTOTAL D ): $ GRAND TOTAL (SUBTOTAL A THROUGH SUBTOTAL E): $
BASE BID GRAND TOTAL BASIS OF AWARD: (ln Words)
FY 2023/2024 Storm Orain lmprovement proiecls
equipment listed
Item
No. Oescription Unit Unit Price Amount
,| LS

ADDITIVE BID ADDITIVE SUBTOTAL
Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2
Part ll: Bid Proposal, Page 7
Bidder certifies he/she possesses a license in accordance with a Contractors. License No. :lMl40lElass: A
State Act provid
Expiration date
tng the istration of

THE FOREGOING INFORMATION IS TRUE AND CORRECT ANO IS EXECUTED UNDER PENALTY

OR PERJURY IN
nmkn:E couNry, cALrFoRNrA, oN
-
,201 z+ .

Name of Firm: ?xtqv
Address:

Telephone q
Email bm
(lf lirm is an individual, so state. lf a firm ot co-partnership, state the firm name and give the names of person authorized to execute the declaration on its behalf.)

FAILURE TO PROVIDE ANY OF THE INFORMATION REQUIRED HEREIN INCLUDING CON R SIGNATURES MAY RESULT IN YOUR BID BEING DEEMED NON.RESPONSIVE miheel feli\,,i61' ?rus i de nt
Signature Printed Name and Titte
The Bidder shall list bElow any and all addenda issued for this proiect. Failure to list issued addenda will result in a non-responsive bid:

ADDEN DA OATE RECEIVED INITIAL
^d
da-l*l
0 1
2 3
4 Bidder shall list at least three (3) jobs of a similar nature completed by Biddeis organization within the past three (3) years. (Please inciude Reference Contact lntormation on the following page.)

EXAMPLE PROJECTS
Date
Completed
Dollar
Amount
Organization Job Type Project Location
'1-1'l-2t{ 1t41* kX'nv* vlalzr
Utdlr .,
gYDt^4
blrq la.f 1,2?t,GE Cu!-Fm Vru&r
lnain
k4o@lt'sA frtottltw, Au.
5/1of a3 t2r{,SrD u.h,r
Irqin
frrroWnt pacrhf hvt't!,
FY 2023/2024 Storm Drain lmDrovement Proiects
DECLARATION OF BIDDER RE: LIGENSE QUALIFICATIONS
-(;
Wl W M)<c
CaI,-nyn
Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2
Part ll: Bid Proposal, Page 8

REFERENCES
List at least three (3) organizations of similar s2e, billing numbers and frequency where the same/similar services, as stated herein, have been provided. (Note: lack of three comparable agencles will not disqualify proposer.)

ORGANIZATION
Myid ?ezan( ;nee(l
Contact Person Ti
51l fDhosl \rd9 Rot G;te ror Poa;ht hn^e/ ca , qASD
0c-\ o(
Address P.O. Box City State Zip
bvbqb- 3711 hyid, ?e?zi nt @ An walt tr . urw
Phone Number Email

ORGANIZATION
[..aslit Silvat l-nqinee.,r
Contact Person Title
Address
LM B fh;t< lot Paafi c rD\e 1q.13aSb
P.O. Box City State Zip
X*qn-E224 I^dLt!.$,'1v616 qnwdor. bn
Phone Number Email

ORGANIZATION
?cn;ni L-b-A e
Titte
Fd. Sni{ctot
c4
Contact Person 6l rYal 1r4
Address P.O. Box
?acih't rstv (q. %q5\ City State Zip
gbl-b4b- sz'n Wltid.?e zzt ni@ oltqWah,t. torn
Phone Number Email
REFERENCE CHEGKS:

The City reserves the right to contact any reference or any client listed in the documents for information which may be helpful to the city in evaluating the contraitor"s performance on previous assignments, FY 2023/2024 Storm Drain lmorovement protocts
Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2
Part ll: Bid Proposal, Page 9

SUBCONTRACTOR'S LIST
The Bidder shall list below the name, the location of the place of business, and lhe Califomia Contractor license number of any subcontractors proposed to perform work or labor or render service on this project, or a subcontractor licensed by the State of California who will specially fabricate and install a portion of the work or improvement according to detailed drawings contained in the plans and sp€cillcations of this project, whose work is in excess of one-half of 1 percent of the Bidder's total bid or, in the case of bids or offers for the construction of streets or highways, including bridges, in excess of one-half of 1 percent of the Bidder's total bid or ten thousand dollars ($10,000), whichever is greater:

Name of Subcontractor
Galifomia DIR
Registration
Number
Location of
Place of
B usiness
Trade or
Portion of
Work
FY 2023/2024 Storm Drain lmorovement Proiecls
California
Contractor
License Number
Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2
Part ll: Bid Proposal, Page l0

NONCOLLUSIO DECLARATION

TO BE EXECUTED BY BIDDER AND SUBMITTED WITH BID
The undersigned declares
,^ r.fr*sid.enl ",Clatq4, ?orti + the party making the foregoing bid
I declare under penalty of perjury under the laws of the State of California the ng is true and correct and that this declaration is executed on this ,5 oay ot , zorqf in 1city1, lY\mth{,9l County, Califomia.

The bid is not made in the interesl of, or on behalf of, any undisclosed person, partneEhip, company, association, organization, or corporation. The bid is genuine and not collusive or a sham . The Bidder has not directly or indirectly induced or solicited any other Bidder to put in a false or sham bid- The Bidder has not directly or indirectly colluded, conspired, connived, or agreed with any Bidder or anyone else to put in a sham bid, or to refrain from bidding. The Bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the Bidder or any other Bidder, oito fix any overhead, profit, or cost element of the bid price, or of that of any other Bidder. All statements contained in the bid are true. The Bidder has not, directly or indirectly, submitted his or her bid prjce or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, patuership, company, association, organizaton, bid depository, or to any member or agent thereof, to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity foisuch purpose.

Any person executing this declaration on behalf of a Bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration ;n behalf ofihe Bidd'er. j* ,-D{
Signalure
lllr Wlla'a. - ftcstdent
Printed Name and Title
hc.
mpany
FY 2023/2024 Storm Orain lmorovement proiects
Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2
Part ll: Bid Proposal, Page 11
The Bidder, under penalty of perjury, certifies that, except as noted below, he/she or any other person associated therewith in the capacity of owner, partner, director, officer, manager:
ls not cunently under suspension, debarmenl, voluntary exclusion, or determination of ineligibility by any state, federal, or local agency;
Has not been suspended, debarred, voluntarily excluded or determined ineligible by any state, federal, or local agency within the past 3 years; Does not have a proposed debarment pending; and
Has nol been indicted, convicted, or had a civiljudgment rendered against it by a court of competent jurisdiction in any matter involving fraud or official mismnduct within the past 3 years.

Exceptions will not necessarily result in denial of award, but will be considered in determining Bidder responsibility- For any exception noted above, indicate below to whom it applies, initiating agency, and dates of action.

Notes: providing false information may result in criminal prosecution or administrative sanctions. day of
thq foregoing i
b0,0+Q\th
s true and correct and therthis c€rtification is
, zofrlt t'fotlttl^{,ult tcirYl.

I declare under alty of periury that
re
hN Me) cL- iAthl
Printed Name and Title
osla(
mpany
stgned this
County, Califomia
c

DEBARMENT AND SUSPENSION CERTIFICATION
lf there are any exceptions to this cerlification, insert the exceptions in the following space.

J-<-
FY 2023/2024 Storm Drain lmorovement Proiecls
Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2
THE CONDITION OF THIS OBLIGATION IS SUCH THAT:

WHEREAS, the Principal has submitted the accompanying Bid proposal to the obligee for the work commonly described as: [INSERT PROJECT NAME AND CODE]
WHEREAS, subject to the terms of this Bond, the Surety and the Principal are jointly and severally lirmly bound unto the Obligee in the penal sum equal to ten percent (1Oolo) ofthe Basis of Award or grand totalof the base bid.

NOW THEREFORE, if the Principal shall not withdraw said Bid Proposal within the period specified therein after the opening of the same, or, if no period be specified, for ninety (90) days after opening of said Bid Proposal: and if the Principal is awarded the Contract, and shall within the period specited thirefore, or if no period be specified, within fifteen (15) days after the prescribed forms are presented to him for signature, enter into a written Contract with the Obligee, in accordance with the Bid Proposal as accepted alnd give such bond(s) with good and sufficient surety or sureties, as may be required, for the faithfui performance and proper fullillment of such Contract and for the payment for labor and materials used for the performance of the Contract, or in the event of the withdrawal of said Bid Proposal within the period specified or the faiiure of the PrinciPal to enter into such Contract and give suctr bonds within th; time specified, if the Principal shall pay the Obligee the difference between thl amount specified in said Bid proposal and the amount for which the Obligee may procure the required Work and/or supplies, if the latter amount be in excess of the former, together with all costs incuned by the Obligee in again calling for Bids, then the above obligation shall be void and of no effect, otherwise to remain infull force and effect.

SYrety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract orthe Callfor Bids, the Work to be pJrformed there under, the Drawings or the Specifications accompanying the same, or any other portion oithe Contract Documents shall in no way affect its obligations under lhis Bond, and it does hereby waive notice of any such change, extension of time. alteration or addition to the terms of said Contract, the Call for Bids, the iVork, the Drlwings or the Specincations, or any other porlion of the Contract Documents. ln the event suit or other proceeding is brought upon this Bond by lhe obligee, the surety and principal shall be jointly and severally liable for payment to the Obligee all costs, expenses and fees incuned by the Obligee in connection therewith, including without limitatio;, attomey,s fees.

Part ll: Bid Proposal, Page 12
(To be Submitted with Bid)
KNOW ALL MEN BY THESE PRESENTS that we, _,
as Surety and
as Principal, are jointly and severally, along with their respective heirs, executors, administrators, successors and assigns, held and firmly bound unto the City of Carmel-by-thesea ('the Obligee") for payment of the penal sum hereof in laMul money of the United States, as more particularly set forth herein.
[CONTINUED NEXT PAGEI
FY 2023/2024 Storm Drain lmorovemont proiects

BID BONO
Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2
Part ll: Bid Proposal, Page 13
lN WITNESS WHEREOF, the Principal and Surety have executed this instrument this -
day of
, 20- by their duly authorized agents or representatives. (Attach Notary Public Acknowl.dg9ment of Principal's Signatura) (Bidder/Principal Namo)
By:
(Signature)
(Typed or Printed Name)
(Signature of Attomey-ln_Fact Ior Surety)
lAttach: li) Anomov-ln-Fact Ceniflcation; (ii) Notary Publlc lctnowledoment o, Authorizing Signature on Attorney+act certificatio;i and (iii) t{otary Public Acknowledgomsnt of Atlorney-lnFact's Signalurs.) (Su,€ty Nam.)
By:
(Typed or Printed Name ot Attomey-ln-Fact)
contact name, addross, telsphon€ number and emall
address for notices to the Surety
(Contact Name)
{SlreetAddress)
(Ciiy. State & ZP Cod6)
()
Telephone Fax
(Emailaddress)
FY 2023/2024 Storm Drain lmorovement Proiects
Title:
()
Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2
Part lll: General Provisions, Page 4
Contract and specifi cations.

Where a portion of the work sublet by the Contractor is not being prosecuted in a manner satisfactory to the Project Manager, the subcontractor shall be removed immediately on the request ofthe Proiect Manager and shall not again be employed on the work.

REPRES NTATIVE
The Contractor shall assign a representative and submit contact information (name, telephone number) to the City's Department of Public Works. lf the after-hours represenlative is different than the on-site representative, provide contact information for both.

The Contractor shall be constantly on the work during its progress or shall be represented by a foreman who is competent to receive and carry out instructions in English which may be given by the proper authorities, and the Contractor shall be held liable for the faithful observance of any hwful instructions of the Prqect Manager not in conflict with the Contract, and which may be delivered to the Contractor, Contractor's superintendent, foreman, or other representatives on the work. lf the Contraclor believes the Project Manager's instructions are in conflict with the Contract, the Contractor shall immediately bring it to the attention of the Director of Public Works in writing.

EQUIPMENT
While certain sections of lhese specifications may provide that equipment of a particular size and type is to be used to perform portions of the work, it is to be understood that the development and use of new or improved equipment is to be encouraged.

The Contractor may request, in writing, permission frorn the Project Managerto use equipment ofa different size or type in place of the equipment specified.

The Project Manager, before considering or granting such request, may require the contractor to furnish, at contractor's expense, evidence satisfactory to the project Manager that the equipment Proposed for use by the Contractor is capable of producing work equal to, or better than, that which can be produced by the equipment spocified.

PROPERTY AND FACILITY PRESERVATION
Aftention is directed to Section 5-1.36, Property and Facility Preservation, Section 7-1.05, lndemnification and Section 7-'1.06, lnsurance, of the Standard Specifications. Due care shall be exercised to avoid injury to exlsting street improvements or facilities, utility facilities, adjacent property, roadside trees and shrubbery that are not to be removed.

The contractor shall be held responsible for any damages to existing streets, highways, roads, driveways, sidewalks, curbs, gutters, utilities, other public facilities or private property cauied by Contractor,s operations. Where the work calls for cutting into or disturbing existing materials, the Contra;tor shall patch or repair the existing area to a neat, finished product. This shall include touch up or repair of the existing which was disturbed, and repair to the same structural capacity as the existing facility or better.

Full comPensation for fumishing all labor, materials, tools, equipment and incidentals, and for doing all the work involved in protecting or repairing property, shall be considered as included in the prices paid for the various contract items of work, and no additional compensation will be allowed therefore.

POTENTIAL CLAIMS ANO DISPUTE RESOLUTION
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Potential claims and dispute resolution shall be in accordance with Section 5-1.43, Potential Claims and Dispute Resolution, of the Standard Specifications. Also refer to Resolution of Construction Claims in the Special Provisions.

CONTRACTOR'S RES NSIBILITY FOR WORK
All work which is defective in its construction or deficient in any of the requirements of the plans and specifications shall be remedied or removed and replaced by the Contractor in an acceptable manner, and no compensation will be allowed for such conection.

The inspection of the work shall not relieve the Contractor of any of his obligations to fullill the Contract as prescribed. Defective work shall be made good, and unsuitable materials may be rejected, notwithstanding the fact that such defective work and unsuitable materials have been previously overtooked or approved by the Project Manager and accepted or estimated for payment.

All work done beyond the lines and grades shown on plans or established by the Project Manager, or any extra work done without written authority, will be considered as unauthorized and will not be paid for.

Upon failure on the part of the Contractor to comply forthwith with any order of the Project Manager made under the provisions of this article, the Project Manager shall have authority to cause defective work to be remedied, or removed and replaced, and unauthorized work to be removed. The cost of removing, replacing, or repairing said defective or unauthorized work may be deducted from any monies due and owing the Contractor but said right of set-off shall be an attemative and not the sole remedy of the City.

Until the formal acceptance of the work by the City (as constituted by the liling of the Notice of Completion), lhe Contractor shall have the charge and care theleof and shall bear the risk of injury or damage to any part thereof by the action of the elements or ffom any other cause whether arising from the execution or from the non-execution of the work. The Contractor shall rebuild, repair, restore, and make good all injuries or damages to any portion of the work occasioned by any of the above causes before final acceptance and shall bear the expense thereof, except such injuries or damages occasioned by the acts of the federal govemment or the public enemy.

Should the City elect to occupy a project before acceptance, the City will issue a Notice of Substantial Completion designating those portions of the work that will be occupied or utilized. Contractor shall be relieved from maintenance and fiom the responsibility of injury and damage to this work. However, any guarantees will not begin until acceptance of the entire pro.iect, and the Contractor shall retain responsibility for making good defective work or materials.

EMPLOYEES
Ali workmanship shall be fully up to the highest standard and practice. The employment of labor shall comply with the prevailing local labor conditions and the Contractor shall employ only competenl, careil.ri, orderly persons upon the work. lf at any time it shall appear to the Director of Public works that any person employed upon the work is incompetent, careless, reckless, or disorderly, or disobeys or evadLi orders and instructions, such person shall be immediately discharged and not again employed upon the work.

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CONTROL OF MATERIALS

GENERAL
The Contractor shall furnish without charge such samples of materials and tesls of materials as are required by the Plans, Specifications, or the Project Manager. No material shall be used until it has been approved by the Project Manager.

All tests of malerials ordered by the Project Manager and made by the Contractor shall be made in accordance with commonly recognized standards of national organizations, and such special methods of tests as are prescribed in the specifications.

All materials not conforming to the requirements of the plans and specifications shall be considered defective, and all such materials, whether in place or not, shall be rejected and shall be removed immediately from the site of the work unless otherwise permitted by the Project Manager. No rejected materials, the defects of which have been subsequenfly corected, shall be used until approved in wriling by the Project Manager and his or her representalives.

Upon failure on the part of the Contractor to comply with any order of the Project Manager made under the provisions of this article, the Project Manager shall have authority to remove and replace defective material. Tie cosl of removing, replacing or repairing said defective or unauthorized material may be deducted from any monies due and owing the Contractor but said right of set-off shall be an altemative and not the sole remedy of the City.

For convenience in designation on the plans or in the spedfications, certain articles or materials to be incorporated in the work may be designated under a trade name or the name of a manufacturer and his catalog information. The use of an alternalive article or material which is of equal quality and of the required characteristics for the purpose intended will be permined, provided that the burden of proof as to the quality and suitability of altematives shall be upon the Confactor who shall fumish, at the Contractor's expense, all information necessary as required by the Project Manager. The Project Manager shall be the sole judge as to the quality and suitability of attemative articles or materials and that decision shall be final.

MAT RIAL SOURCE
At the option of the Project Manager, the source of supply of each of the materials shall be approved by the Prolect Manager befoE delivery is started and before such material is used in the work.

Representative preliminary samples of the character and quality prescribed shall be submifted by the Contractor or producrr of all materials to be used in the work, ior testing or examination by the pioject Manager.

QUALITY
Except as otherwise provided, sampling and testing of all materials, and the laboratory methods and testing equipment required under the plans and specifications shall be in accordance with the latest requirements of the State of California, Department of Transportation, Office of Materials Engineering and Testing Services. Sampling and testing of materials not covered by CalTrans specifications ani not otheMise Provided for, shall be in accordance with the latest Test Methods and Slandards of the American Society for Testing and Materials (ASTM).

GUARANTEE
All materials supplied and all work done under this Contract shall be guaranteed by the Contractor for a period of one (1) year from the date of formal acceplance by the City. Upon receipt of notice from the FY 2023/2024 Storm Drain lmorovement proiects
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Project Manager of failure of any part of the guaranteed materials during the guarantee period, the affected parts shall be replaced promptly and at the expense of the Contractor.

The Contractor shall maintain the performance bond (See Part lV, Contract Bonds) in full force and effect during the guarantee period for the purpose of insuring that said repairs or replacements will be made.

LEGAL RELAT IONS AND RESPONSIBILITY TO THE PUBLIC
LAWS
The Contractor shall keep fully informed of all existing and future state and federal laws and all municipal ordinances and regulations of the City which in any manner affect those engaged or employed in the work, or the materials used in the work, or which in any way affect the conduct of the work, and of all such orders and decrees of bodies or tribunals having any jurisdiction or authority over the same.

All work shall comply in every respect with all the governing laws, regulations, and ordinances of the City, which shall be considered for the purpose of Contract to which the specifications refer, a part thereof.

The Contractor shall give to the proper authorities all necessary notices relative to the work, and shall obtain and pay for all such permits, licenses, notices, inspections, or tests required as part of the Contract price. All permits issued by the city for work done under this contract shall be issued at no charge.

All Bidders and Contractors shall be licensed in accordance with the laws of this State, specifically the provisions the Business and Professions Code, Division 3, Chapter 9. Any Bidder or Contractor not so iicensed is subject to the penalties imposed by such laws. ln accordance with the requirements in Public Contract Code Section 1O'164, in all Contracts where Federal funds are involved, the Contractor shall be properly licensed at the time the Contract is awarded.

NONDISCRIMINATION
The contractor shall comply with section 1735 ofthe Labor code, which reads as follows:
"No discrimination shall be made in the employment of persons upon public works because of the race, religious creed, color, national origkr, ancestry, physical handicap, medical condition, marital status, or seiof such persons, except as provided in section 12940 of the Govemment code, and every contractor for public works violating this sectbn is subject to all the penalties imposed for a violation of this chapter." The Contractor shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform Work under the Contract.

LOCAL BUSINESS POLICY
The city finds that it is in the public interest to promote utilization of Local Businesses that are small or minority owneo such as Disadvantaged Business Enterprises, Minority Business Enterprises, woman au"in"l" Enterprises, Disabled Veteran Business Enterprises in alt aspects of purchasing in accordance wittr appricaUre iaw. Accordingly, the City Administrator is authorized to encourage participation of all DBE's. frilAE,j, wee'", DVBE,s and-SLB's located within the City's jurisdiction to the extent allowed by applicable law.

LABOR GODE
ln accordance with the provisions of sections 1725.5, 1771 .1, ',1771.3, and 1771.4 of the Labof code, this frolect is sub.iect to compliance monitoring and enforcement by the Department of lndustrial Relations. A 6oiir""t", oi subcontractor shall not be qualified to bid on, be listed in a bid proposal (subject to the FY 2023/2024 Storm Drain lmorovement Proiecls
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requiremonts of Section 4104 of the Public Contract Code), or engage in the performance of any Contract for public work, as defined by that chapter of the Labor Code, unless cunently registared and qualiried to perform public work pursuant to Section '1725.5 oI lhe Labor Code.

An inadvertent error in listing a subcontractor that is not registered shall not be grounds for filing a bid protest or grounds for considering the bid nonresponsive, provided that any one of Section 1771 .(cX1 )-(3) applies. Failure of a listed subcontractor to be registered shall be grounds for the Contractor to substitute a registered subcontractor for the unregistered subcontractor. The City shall not accept any bid, nor shall the City or Bidder enter any Contract or subcontract, without proof of the Contractor or subcontractor's current registration to perform public work pursuanl to section 1725.5 of the Labor code. The prime Contractor shall post job site notices, as required by Section 1111.4(a\ (2) of the Labor Code and regulations. The prime Contractor shall submit records to the Labor Commissioner, as required by Sections 1771 .4(a) (3), 1771.a(c) (2), and 't776 of the Labor Code.

WAGES
Local prevailing wage rates shall be paid in accordance with Sections 1770, 1773, and 17g2, as amended, of the Califomia Labor Code, on all publicworks construction Contracts exceeding twenty-five thousand dollars (925,000) and all public works Contracts for alteration, demolition, repair or maintenance work exceeding one thousand dollars ($'1,000).

The Contractor and any subcontractor under the Contractor shall comply with Labor Code Sections 1774 and 1775. Pursuant to Section 1775, the Contractor and any subcontractor under the Contractor shall forfeit to the State or political subdivision on whose behalf a Contract is awarded a penalty of not more than two hundred dollars ($200), or such other amount as may be amended from time 6 time by the Department of lndustrial Relations, for each calendar day, or portion thereof, for each worker paii less than the prevailing rates as determined by the Oirector of lndustrial Relations for the Work oi crafl in which the worker is employed for any public (City) Work done under the Contract by the Contractor or by any subcontractor under the Contractor in violation of the requirements of the Labor Code and in particular, Labor Code Sections 1770 to 1780, inclusive. The amount of this forfeiture shall be determined by the Labor Commissioner and shall be based on consideration of the mistake, inadvertence, or neglect of the Contractor or subcontractor in failing to pay the correct rate of prevailing wages, or the previous record of the Contractor or subcontractor in meeting their respective f,reva-iling wage obligations, or the willful failure by the contractor or subcontractor to pay the correct ;tes of prevailing wages. A mistake, inadvertence, or neglect in failing to pay the conect;ate of prevailing wages is not excusable if the Contractor or subcontractor had knowledge of the obligations under th-e Labor Code. ln addition to the penalty and pursuant to Labor Code SeCtion tzzs, th; difference between the prevailing wage rates and the amount paid to each worker for each calendar day or portion thereof for which each worker was paid less than the prevailing wage rate shall be paid io each worker by the Contractor or subcontractor. lf a worker employed by a subcontractor on a public works (City) project is not paid th€ general prevailing per diem wages by the subcontractor, the prime Contractor oftfre project is not liable for the penalties described above unless the prime Contractor had knowledge of that iaillre of the subcontractor to pay the specified prevailing rate of wages to those workers oi unless the prime Contractor falls to comply with all of the following iequirementi

1. The Contract executed between the Contractor and the subcontractor for the performance of work on the pubric works (city) project shafl incrude a copy of the requirements in sections 1771 , 1775, 1776, 1777.5, 1813 and 18.i 5 of the Labor Code.

2. The contractor shafl monitor the payment of the specifled general prevailing rate of per diem wages by the subcontractor to the employees, by periodii review of the cJrtifieo payiott records of the subcontractor.

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3. Upon becoming aware of the subcontractor's failure to pay the specifled prevailing rate of wages to the subcontracto/s workers, the Contractor shall diligently take conective action to halt or rectify the failure, including, but not limited to, retaining sufficient funds due the subcontractor for Work performed on the public works (City) project.

4. Pior to making final payment to the subcontractor for Work performed on the public works (City) project, the Contractor shall obtain an afiidavit signed under penalty of perjury from the subcontractor that the subcontractor has paid the specified general prevailing rate of per diem wages to the subcontractofs employees on the public works (City) pro.iect and any amounts due pursuant to Section '1813 ofthe Labor Code. pursuant to Section 1775 of the Labor Code, the Division of Labor Standards Enforcement shall notify the Contractor on a public works (City) proiect within'Is days of the receipt by the Oivision of Labor Standards Enforc€ment of a complaint of the failure of a subcontractor on that public works (City) project to pay workers the general prevailing rate of per diem wages. lf the Division of Labor Standards Enforiement determinLs that employees of a subcontractor were not paid the general prevailing rate of per diem wages and if the City did not retain sufficient money under the Contracl to pay those employees in" b"trn"" of wages owed under the general prevailing rate of per diem wages, the Contractor shall withhold an amount of moneys due the subcontractor sufficient to pay lhose employees the general prevailing rate of per diem wages if requested by the Division of Labor standards Enforcement. The bontractor shall pay any money retained ftom and owed to a subcontractor upon receipt of notifcation by the Division of Labor SGndards Enforcement that the wage comdaint has been resolved. lf notice of the resolution of the wage mmplaint has not been received by the Contractor within 180 days of the filing of a valid notice of completion or acceptance of the public v'roaks (City) pro.iect, whichever occurs later. the contractor shall pay all moneys retained from the subcontractor to the city. These moneys shall be retained by the City pending the linal decision of an enforc€ment action' pursuant to the requirements in section 1773 of the Labor code, the city has obtained the general prevailing rate of wages (which rate includes employer paymentsfor health and welfare, pension, vacation, iravet tirie and subsistence pay as provided for in Section 1773.8 of the Labor Code, apprenticeship or other training programs authorized by section 3093 of the Labor code, and similar purposes) applicable to the Worito bi done, for sfaight time, overtime, Saturday, Sunday and holiday Work. The holiday wage rate listed shalt be applicable to all holidays recognized in the collective bargaining agreement of the particular craft, classification or tyPe of workmen concemed' Thegeneralprevailingwageratesandanyapplicablechangestothesewageratesareavailablefrom the ialifomia Department of lndustrial Relations' Web Site at: http:/A^'ww'dir'ca'gov' The wage rates determined by the Director of lndustrial Relations for the project refer to expiration dates. prevailiig wage determinations with a single asterisk after,the expiration date are in effect on the date of advertise--meni for bids and are good foithe life of the Contract. Prevailing wage determinations with ;ouble asterisks after the expirati-on date indicate that the wage rate to be paid for Work performed after ti,i" O.t" has been determined. lf Work is to extend past this date, the new rate shall be paid and in"orpor"t"O in the Contract. The Contractor shall contact the DePartment of lndustrial Relations as inoicatedinthewageratedeterminationstoobtainpredeterminedwagechanges.PursuanttoSection 1773.2 ol lhe LaUoiqode, general prevailing wage rates shall be posted by the Contractor at a prominent place at the site of the Work.
changes in general prevailing wage determinstions- which conform to Labor code section 1773.6 and iitte 6 Catitinia Code of R-gutaiions Section 16204 shall apply to the proiect when issued by the Diiector of tndustrial Relationslt least ten (lO) days prior to the date of the Notice lnviting Bids for the proiect.

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The Contractor shall conform to the requirements in Labor Code Section '1776 conceming payroll records.

Regulations implementing Labor Code Section 1776 are located in Sections 16016 through 16019 and Sections 16207.10 through 16207.'19 of Title 8, Califomia Code of Regulations. The Contra&or and each subcontractor shall preserve their payroll records for a period of 3 years from the date of completion of the Contract.

CERTIFI ED PAYROLL CORDS
wo ING HOURS

EX VATION SAFETY
Eight hours labor constitutes a legal day's work. The contractor or any subcontractor under the Contractor shall forfeit, as a penalty to the State of California, twenty five dollars ($25) or such other amount as may be amended by the Department of lndustrial Relations from time to time ior each worker employed in the execution of the Conbact by the respective Contractor or subcontractor for each calendar day during which that worker is required or permitted to Work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation of the requirements of the Libor code, and in particular, section 1810 to section 1815, thereof, inclusive, except that work performed by employees of contractors in excess of I hours per day, and 40 hours during any one week, shafl be permitted upon compensation for all hours worked in excess of 8 hours per day at not less than one and one-half times the basic rate of pay, as provided in Section 1g1S thereof.

OCCUPATIONAL SAFETY AND HEALTH STANDARDS
The Contractor shall conform to all local, state and federal rules and regulations pertainlng to safety. Fumished equipment, material and services shall comply with all OSHA S'tandards and reguiations and all applicable governmental laws and orders. The Contraitor shall post an OSHA poster in atnspicuous location as required by law.

APPRENTICES
The contractor and subcontractors shall comply with the provisions in sections 1771.s, l|lr-6 and 1777.7 ol the California Labor Code and Title 8, Califomia Code of Regulations Seclion 200 et seq. To ensure compliance and complete understanding of the law regarding apprentices, and specifically the required ratio lhereunder, the Contractor and each subcontractor should, where some question eiists, contact the Division of Apprenticeship standards, 455 Golden Gate Avenue, san Francisco, cA g41oz, or one of its branch offices prior to commencement of Work on the Contract. Responsibility for compliance with this section lies with the contractor. lt is state and city policy to encourage ihe employment and training of apprentices on public works Contracts as may be permitted under local apprenticeship standards.

Per California Labor code Section 6500, Contractor shall posses a valid construction Activity permit for construction of trenches or excavations which are five (5) feet or deeper and into which i person is required to descend. When trenches or excavations five (5) feet or deeper are anticipated as part of the FY 2023/2024 Storm Drain tmorovement prorects
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The City will not recognize any claim for additional compensation because of the payment by the Contractor of any wage rate in excess of the prevailing wage rate set forth in the Contract. The possibility of wage increases is one of the elements to be considered by the Contractor in determining the bid, and will not under any circumstances be considered as the basis of a claim against the City on the Contract.

The Contractor shall make travel and subsistence payments to each workman, needed to execute the Work, in conformance with the requirements in Labor Code Section .1723.8.

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Contract, Contractor shall posses a valid permit at the time of bidding and for the life of the Contract.

Contractor shall furnish copies of valid permits to the City Public Works Department. When required in part l, Notice to Contractors, Contractor must provide evidence of a current T1 Annual Trench/ Excavation Permit at the time of bidding.

Contractor shall comply with Califomia Labor Code Section 6705 which provides that prior to the commencement of excavation of any trench or trenches five (5) feet or more in depth, Contractor shall submit to the Engineer a detailed plan showing the design of shoring, bracing, sloping, or other provisions to be made for worker protection from the hazard of caving ground during the excavation of such trench or trenches. lf such plan varies from the shoring system standards established by the Construction Safety Orders, the plan shall be prepared by a registered civil or structural engineer' Plans must be submitted to the Project Manager at least five (5) working days prior to the commencement of excavation. lf said plans are not submitted five (5) days prior to the @mmencement of said excavation, the City shall not be liable to Contractor for any delay in work caused by delinquent submission of said plans.

Trenching of more than four (4) feet below the surface shall require the Conttactor to promptly notiry the prgect Minager if unknown hazardous wastes, subsurface or latent Physical site conditions different from ttroie inOicatEO or unusual site conditions are encountered and inform the City as to its duty to investigate those conditions. The Conlractor may file for a change order for any conditions different from those indicated.

PUB CONVEN IENCE AND PUBLIC FETY
Attention is directed to Section 7-'1.03, Public Convenience, and Section 7-1.04, Public Safety, of the Standard Specifications for the provisions relating to the Contractor's responsibility for providing for the convenience and safety of the public in connection with his operations. Standard Specificalions are on file in the Public Works office of Carmel-by-the-Seacontractor is to notify the Project Manager of the start date and construction schedule at least nine (9) calendar days prior to the planned start of construction unless otherwise noted in Part lv.

The contractor shall conduct his operations as to cause the least possible inconvenience to public traffic' it" Contrrao, shall provide tafic control devices or personnel where necessary in conformance with oooO tramc safety standards. The Contractor shall provide sumcient waming signs or devices to give lO"qu"t" notice to the public of dangerous or changed conditions existing during mnstruction.

TheProjectManagershalldeterminetheadequacyofsaiddevicesand,incaseofdisputehis determination shall be final.
lf the city is required to provide traffic direction, signs or devices, due either to failure of the contractor to "" pr*i6. or in case of emergency, the City ahall charge Contractor the actual cost of labor and materials and may deduct said costs tom any monies due and owing the Contractor'

WORKER'S COMPENSATION
pursuant to the requirements in section 1860 of the Labor code, the contractor will be required to secure the payment of workers' compensation to the Contractods employees in conformance with the requirements in Section 3700 of the Labor Code'
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Nothing in the Contract shall be construed as vesting the Contractor with any right of property in the materials furnished and used in the work herein provided for after they have been attached to the work and have become an integral portion of the work herein provided. All such materials shall, upon their becoming an integral part of the work herein provided, be, and remain, the property of the City.

PATENTS
lf any material, composition, process, method of construction or any other thing called for or required by the plans and specifications or used in the work is covered by letter patent, all royalties and expenses thereof, all litigation thereupon, or anything whatsoever which may develop as a cost from the use of such materials, composition, process, method, or any other thing which is covered by letter patent, shall be borne by the Contractor.

INCREAS D FORCE
ln case of emergency involving danger to life or property, continuous work with increased force may be required by the Project Manager.

LIABILITIES
Right of general supervision by the city shall not make the contractor an agent of the city, and th6 liability of the conlractor for all damages to persons or to public or private iroperty arisini from the contracto/s execution of the work shall not be lessened because of such general supervision. -

PROSEC UTION AND PROGRESS

GENERAL
lf at any time in the opinion of the project Manager, the contractor has failed to supply an adequate working force, or material of proper quality, or has failed in any other respect to prosecute the work with the diligence and force specified and intended in and by thl terms of the Coniract, notice thereof in writing shall be served upon the Contractor. Should the Contractor neglect or refuse to provide means for_a satisfactory compliance with the contract, as directed by the iroject Manager, witnin the time specified in such notice, the project Manager in any such case lhall have the powir to suspend the operation of the Contract. Upon receiving notice of such suspension, the Contractor shall disconirnue said work, or such parts of it as the City may designate.

Upon such suspension, the Contractor's control shall terminate, and thereupon the project Manager or duly authorized representative may take possession of all or any part of the Contractor,s materiils, tools, equipment, and appriances upon the premises, and use the same for the purpose of compreting said contract, and hire such force and buy or rent such additional machinery and appliances,' toots, and equipment and buy or rent such additional materials and supplies at the Coniractor's expense as may be necessary for the proper compretion of the work; or may employ other parties to carry the contract to completion, employ the necessary workers, substitute other machinery or materials and purchase the materials contracted for in such manner as the City may deem proper; oi tne City may annul and cancel the Contract and re-let the work or any part thereof.

Any excess of cost arising therefrom over and above the Contract price will be charged against the Contractor and his sureties, who will be liable therefor. ln the event of such suspensionl alt m-oney oue the Contractor or retained under the terms of this Contract shall be forfeited to the City, but such forfliture ry 202312024 Storm Orain tmorovemont proiects
RIGHT OF PROPERry
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will not release the Contractor or his sureties from liability for failure to fulfill the Contract. The Contractor and his sureties will be credited with the amount of money so forfeited toward any excess of cost over and above the Conkact price, arising from the suspension of the operations of the Contract and the completion of the work by the City as above provided, and the Contractor will be so credited with any surplus remaining after atl just claims for such completion have been paid. ln the determination of the question whether there has been any such noncompliance with the Contract as to warrant the suspension or annulment thereof, the decision of the Director of Public Works shall be binding on all parties to the Contract.

The Project Manager shall have the authority to suspend the work wholly or in part, for such period as the project Ma-nager may deem necessary due to unsuitable weather, or to such other conditions as are considered unfav-orable
-for
the suitable prosecution of the work, or for such time as the Proiect M"nrg"r r"y deem necessary due to the failure on the part of the contractor to cany out the Project Manaier,s oiders given or to perform any provisions of the work. The Contractor shall immediately obey such
-order of tht project Manager and shall not resume work until ordered in writing by the Project Manager.

Any act of, or any omission of anything required to be done-by the city, its ofiicers, agents or employees which shall caus; the Contractoidelat in the completion of the work shall be a ground for extension of time on the part of the contractor to complete the work but shall not grant the contractor any monetary damages for such delay.

SUSPEN SIONS AND

RIGHTS OF WAY
Rights-of-way or easements for work will be provided by the city. The Contractor shall make his own an'angements and pay all expenses for additional area required by him outside of the limits of rights-of- *ry J, ""."r"nt". ln th" "r"nt
of delay on the part of the City, its officers' agents or employees in ootlining any such rights-olway or esements for the work, then the contractor shall have time for the ""rpi"til^ ot ni" Coitr""t for tire period or periods caused by such delay or delays but shall have no damages against the local entity, its officers, agents or employees'

PAYMENT

GENERAL
TheCitypaysforthecontractorfurnishingtheresourcesandactivitiestocompletethework.The Contracioi snatt accept the City's payment aJfull compensation for fumishing the resources and activities' i;"irJrg, ;t noi finiit"O to ait l;bor, materials, tools, equipment, taxes and incidentals necessary to ;;;il[ G *"ir. and for performing all work contemplated, and embraced under the contract; also ioi r5"" o, damage arising fiom the niture of the work or from the action of the elements, or from any unforeseen difficilties which may be encountered during the prosecution of the work until the formal "6[p13n""
by the City, and for ail risks of every description connected with the prosecution of the work:
"L"
i"i
"if ""p"n"".
incuned in clnsequence of the suspen-sion or discontinuance of the work as herein specified, and for completing the work according to the specifications' Thecityshallnotbeobligatedtoprocessanypaymentrequestuntilthirty(30)calendardaysatterreceipt otaconect,completean-dundisputedptog'et"paytentrequestorsixty(60)calendardaysafterreceipt ot a corruct, complete and undisputed finil payment request. Payments not made within the. specified tir" plrioO" are subject to an interest rate oi two percent (2olo) per month. A payment request shall not FY 2023/2024 Storm D€in lmorovement Proiects
Part lll: General Provisions, Page 13
Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2
Part lll: General Provisions, Page 14
be deemed mmplete unless all related documentation has been supplied and verified, and all related Contract requirements have been satisfactorily met.

PROGRESS PAYMENTS
The Contractor may, once each month, make an eslimate in writing of the total amount of work done to the time of such estimate and the value thereof, and request payment for that work.

Upon approval of the progress payment request, the Project Manager shall cause to be paid to the Contractor the balance not retained as aforesaid, after deducting thereftom all previous payments and all sums to be withheld or retained under the provjsions of the Contract. No such estimate or payment shall be required to be made when, in the judgment of the project Manager, the work is not proceeding in accordance with the provisions of the Contract, or when in the judgment of the Project Manager, the total value of the work done since the last estimate amounts to less than one thousand dollars ($1,OOO.0O).

Except as set forth in the following paragraph, the project Manager shall retain five percent (5%) of the value of all work so estimated to have been fumished and delivered and unused, or furnished and stored as aforesaid, as part security for the fulfillment of the Contract by the Contractor.

The Contractor may elect to receive '100% of payments due under the Contract from time to time, without retention of any portion of the payment by the City, by depositing approved securities of equivalent value with the City or in an escrow account with an approved bank in accordance with the provisions of Section 4590 of the Government Code. Such securities, if deposited by the Contractor, shall be valued by the City's Finance Director, whose decision on valuation of the securities shall be final.

No such estimate or payment shall be construed to be an acceptance of any defective work or improper materials.

PAYMENT AFTER CONTRACT ACCEPTANCE
Upon receipt of written notice that the work is ready for linal inspection and acceptance, the Projecl Manager shall promptly make such inspection, and when the work is found to be acceptable under the contract and the contract fully performed, the project Manager shall file a Notice of compietion.

Final payment, including all sums withheld or retained as herein before specified as partial security for the fulfillment of the contract, shalt be paid prompfly by the city after expiration of the llen perioo lsee California Civil Code $ 3179 et seq.), providing there are no disputes arising from the performance of the Contract or the amount due.

Fy 2023/2024 Storm Drain lmprovement proiects
Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2
respective heirs, executors, administraiors, successors of Carmel-by-the-Sea ("the Obligee") for payment of th
Part ll: Bid Proposal, Page 12

BID BOND
(To be Submitted with Bid)
KNOW ALL MEN BY THESE PRESENTS that we, oevelopers sur€tv and lndomnitv companv , as Surety and Coasta lPavino & Excavatinq lnc as Principal, are jointly and severally, along with their and assigns, held and firmly bound unto the City
e penal sum hereof in laMul money of the United
[CONTINUED NEXT PAGE]
Slates, as more particularly set forth herein.

THE CONDITION OF THIS OBLIGATION IS SUCH THAT:

WHEREAS, the Principal has submitted the accompanying Bid Proposal to the obligee for the work commonly described as: FY 2023/2024 STORM ORAIN IMPROVEMENT PROJECTS 124PW.DRAINDE WHEREAS, subject to the terms of this Bond, the Surety and the Principal are jointly and severally flrmly bound unto the Obligee in the penal sum equal to ten percent (10%) of the Basis of Award or grand total of the base bid.

NOW THEREFORE, if the Principal shall not withdraw said Bid Proposal within the period specified therein after the opening of the same, or, if no period be specified, for ninety (90) days after opening of-said Bid Fropo."f; ano itine principal is awarded the Contract, and shall within the period specified therefore, or il no perioi be specified, within lifleen (15) days after the prescribed forms are presented to him lor signature, enter into a wiitten Contracl with the Obligee, in accordance with the Bid Proposal as accepted and give .r.t, OonOl"l with good and sufficient sur;ty or sureties, a_s may be required, for the laithful performance unJ p-p"ifrffif f;n"-nl of such Conlract and for the payment for labor and materials used for the performance of the iontract, or in the event of the withdrawal of said Bid Proposal within the period specified or the ialtrre of tire Piincipal to enter into such Contract and give such bonds wilhin the time specified, if the piincipat snart puy ih" Oblig"" the difference between the amount specified in said Bid Proposal and the amount for whicir the Obligie may procure the required Work and/or supplies, if the latter amount be in eicess oftne former, togetherwith ail costs incuned by the Obligee in again calling for Bids, then the above ;bligation shall be void ind of no etfect, otherwise to remain in full force and effect.

Surety, for value received. hereby stipulates and agrees that no change, extension of time' alteration or iJoirion to tne terms of the Contrait or the Catlfor Bids, the Work to be performed there under, the Drawings oiine specirications accompanying the same, or any other portion of the Contract Documents shall in no *rV
"frJ"i
it. oufigations under ihi; Bond, and it does hereby waive notice of any such change, extension ofime, alteration-or addition to the terms of said Contract, the Call for Bids, the Work, the Drawings or the Specifications, or any other portion of the Contract Documents' ln the event suit or other proceeding is brought upon this Bond by the Obligee' the Surety and Principal .f.,"fi U" i"intf, and severaily liable fo-r payment to the Obliges all costs, expenses and fees incurred by the Obligee in connection therewith, including without limitation, attorney's fees' Mission Trails Nature Pr€serve. 3 Stream/Orainaoe Proiects Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2
Part ll: Bid Proposal, Page 13
lN wITNESS WHEREOF, the Principal and surety have execuled this instrument this 5th day of Seotember , 2024 by their duly authorized agents or representatives' Coastal Pavino & Excava tino lnc.
(Bidder/PrinciPal Narn
t{', *o+,,- N</ e)
By
(Signature)
L llt/n,6- ftWq'lq,fag
Title
tTvped or Plrnled Name/
,|tru<;oLent
(Attach Notary Public Acknowledgement ot Prlncipal's Slgnature) Developers Suroty and lndemnlty ComPanY
e)
{Signature of fo. Surety)
Alec Kleiner, AttorneY-ln-Fact
(lyped or Printed Name of Attorney ln-Fact)
{Attach: {il AttorneY-ln'Fact Ceniflcation; (ii) Notary P{rblic icknowledqment of Authorlzing Slgnature on Atlotney+act Cerlificatio;: and (iii) Notary Public Acknowledgement of Attornoyln' Fact's Signature.)
Contact name. address, telephone number and email
address for nolices to the Surety
Craiq Dawson
(Contact Name)
17771 Cowan Ste. '100
(Street Address)
lrvine, CA 92614
(ciry, state & zip code)
t 949 I 263-3300 1 949 1 252-1959
Telephone
craig dawson@amtrustqroup com
(Emailaddress)
-.-.';r!t:*i.ti;
:$i le36 j;:
,:;:,.q:f$:{,
By:

Mission Trails Nature Preserve. 3 Stream/Orainaoe Ptoiects Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2

ACKNOWLEDGMENT
A notary public or other officer completing this
certificate verifles only the identity of the individual who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or
valid of that document
state of Arizona )
County of MaricoPa 1
On 09t0512024 before me, Kymber Rudd Notary Public
(insert name and title of the otficer)
personally appeared Alec Kleiner' Attorney-ln-Fact.
who provid io me on-tne Uasis of satisfactory evidence to be the person(s) whose name(s) is/are .
subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of Arizona that the foregoing paragraph is true and correct.

KYMBER FUDD
Nora.y Public. Slaie ol Ari.ona
Maricopa Counly
Commissioo L 645943
My Commission €xPires
WTNESS my hand and official seal
Signature
tn 15,2021
/1?- e//Z (Seal)
Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2

ACKNOWLEDGMENT
A notary public or other officer completing this
certificate verifies only the identity of the individual who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or
validi of that document
State of California
County of
On q before me,
(insert name and title ofth cer)
I
personary appeared LAUen fu ll',w -'
who proved io me on ttre basis of satisfactory evid'ence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY oF PERJURY under the laws of the State of california that the foregoing paragraph is true and correct.

WITNESS my hand and official seal 2

SAFIH OTNON
Notary Public _ California
l.ontefey County
Cor..ritsron # 2!52711
Co-:'. t-rpre5
^rar
21, 2025
Signature (Seal)
@",
Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2
INOW ALL 8Y T]IESE PRESEIT"TS that. orcrpt as €rercssly lim'r.d hcrein, COREPOINTE INS(JRANCII COMPANY and DEVELOPERS Sl,Rfrl y Airt) lN DEM N n Y COI\4PANY. do hcrcby m.*.. con$ilutc ard appornt Tavlo. w$€ad. iJec Kt€in€f and chrislophs Mono$/ , ol' Mesa, AZ POll ER OF ATTORIf,Y FOR
(]ORDPOII{TE I\ST R,INCE COMPANI
DT]VELOPERS StiRL'II AND INDEMIIIT}' COMPANY
59 Maidcn tanc, 4lrd FIoo( Ncw York. NY l ill
(2ll) 120-7r20
as ib true.nd laN{ul Atlomey-in-Facl to mote. crccuE. dehter and aclnowledg€, for and oo beha,fof said companjes, as surcri$, boods. undcrtali ngs and oonrauB conn ction th.revith as.ach ofsard company could do, but res.rving to each ol said company iull po!l;.r olsuhslitutrm ,nd avocation, and all ofrhe acts ofsaid Artomc)-rn-[act. pursuant to these pr€scnts, are larcby rnlifi€d and confirmed This Po\,r€r ofAnorney is clleclive J y 12,2023 and shallerprrc on D..cfibcr l l, 2025
Thls Po$'cr ofAltorn.y is gnnted and is siSncd urder aM by rLrthority oflhe tbllowing rcsoluti',s adoplcd by lhc Doard ofDjrect(rs ufCOR[K)INTE INStJRANCtj

COMPANY
"nd
DEVEU)PERS SURETy AND INDEMNIry COMPANY (coll.ctiv.ly. -Cbrnpany') nr Fcbrurry 10.2021 RISOLVLI). thol 5!E Zg,iLhrst{klt-SuCu-lhdrryd1ug. Jamer B€ll. Vi!'. Prcsrdenl. Surctv L,odcrwriting, and Craia Da\tson- BiecLrtr!. Undcruru.rSurcs-.,.each.mployeeofAmlluslNorthAmcrica,Irc..anaftilial.oflhcCompany(tlE'AulhorizedSignors"),ar.hcrcbyauthorizrdtoexe(ul.aPo\ru of Amnrcy. qualitting atlorn€flslin-fact named in lhe Po$rr ol_ Attornc) to .xrcute. on bchalf of thc Compan). bonds, undcnaking and c.ontnrcr-s ol surel!,ship. or olhcr sur€tyship obliSalroisi and thal the S€crclary or an)-, Assrstant Secrclary oI thc Corn9any bc, and each ot tlmn h.rcby is. authoriTd to an(sr lhc c\cculion ot any such Po\r€r ofAllomcy
R|SOLVED. rhat fie signatur€ ol anyoneofihc Aulhdiz.d Sigmrs and Lhr Sccrct r-. or any Ass isEnr Secretary of the Company. and fi€ s.al ol th e Company mu$ bc al'li\ed to any such PowEr of AltorrEy. ind lny such si8nalur. or seal may h€ aflixed by ta.simile, and such Power ol- Altomey shall be valrd and br inguponrh€ Conipany \vhen so atlix€d and in lhc ll1urc wilh resp$rl lo arly bond. Lmdcrtaking or contract ol sureryship to !.\4rch ( isalta(hr{ lN WIINCSS WIIIIREOF. C(Xntr)lNTE INSURANCE COMPANY &d DFVEI-OPTRS SIIRFTY AND lNDeMNtry C(XIPANY have caus(\l rhr* prtsols to bc si$ed by *lc ALdrri,ad Sigrxra altested by lh.r Sec.€laty or Assrstanl Sccrciary this March 27. !0ll B)
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ACK\OWLEDCEMENT
A notary public or other officer completing this certificate verifies only the idendry ofthe individual who signed the documcnt to which this certificate is attached, and not the truthflrlness, accuracy, or validity ofthat document.

S TATE OF Calrlbrnia COTJNTY Ol- Oranse
On thir gL day of lvlarch . 20 23 hefor€ mt. Hoane-OuYcn Phu Pham I ccrtrli, under Fnnlt_v ofperjury, llndcr thi: lu$s ofrhc Sht.'oa t'dlrlbrnia wITNFSS mv hind rnd onicral seal
rhc s3mc in $ei.authorizEd cap6!!r), and thal by ih€ sr8narure ofl the insrnmcnr the entities uponbehali$trch th. pcrson acted. cxeculal rhls inltrumcnt personally appcate{ Sam Zaza
lhat the lbregonrg parugraph is true and corr.ct
@*;fl'gi,:;[q,;;",, SiBnolure
CORPORA'I E CER'I'I}-ICATION
'tl1c undenigned. fte Secrctary or Assislant SclJrcurl of CoREPOINIL INSUR I.ICE C!{r{PANY and DEVELOPLRS SURFrY AND INDEivINITY CONIPANY. does h€r.hy cc(il, thar thc provisioni oflhe rcsolutaons oflhe respcctive Boards of Dtcctors o[sard corpoolions sct fbrth in $rs Po\wr ofA(omey arc in tbrce as ofthe dorc of this Cenification
l1l rs Cmi ficsrion is oi€cutcd in the Cily of Clevcland. Ohio. lhis March I 9. 202.1 Barft W Moscs. AssEta Se.rclnry
DocusignEnvelopelD:3352BFDe5EgD-4796-837E-C1 E,155E6530F Signed and sealed this sth day of September, 2024
Ay pOA No N/A
I ii 1)l l-l
Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2
Coastal Paving & Excavating lnc,
24560 Silver Cloud Ct. Ste 101
Monterey Ca, 939zl0
Ul4 D$ Cctrn.ot Ey rl.o aer.,
0n+V UWrx
?rrilsUz Dt hAo!"*o $el'dldur^,1 ,U * 'ccut cq'c13q1-l SEP 5 24 P6t:41
I
Bid Rv'.

Y..t ltztlzuz4 Sfurvr Dro'in
I
ty"L-r".jror pt'i prota- ('*\{tn,t^-'.^,^
Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Date: August 28, 2024
To: All Bidders
Project: FY 2023/2024 Storm Drain Improvement Projects – 124PW-DRAINDE Subject: Addendum #1
Sent Via: City Website and Email
Please acknowledge this Addendum #1 in your bid on “Acknowledgement of Addenda” in Appendix A, in the middle of page 7. Failure to acknowledge addenda will result in a nonresponsive bid.

Clarifications – Bidder questions with responses as follows:
1) Question: What is the Engineer’s Estimate for this project? Response: The Engineer’s Estimate for the Base Bid is $1,130,000 and the Engineer’s Estimate for the Bid Additive is $24,000.
2) Question: Please provide Pre-Bid Walk Sign-In Sheet from August 14,2024 Response: Please see attached
3) Question: Consider adding Bid Item for Tree Protection by Each? Response: Yes, Replace the following pages in the Project Specifications:
 Part II: Bid Proposal, Pages 2 through 6.
 Appendix A: Bid Forms for Submittal, Pages 5 through 6. 4) Question: Part I, Notice to Contractors states Substantial Completion within forty-five days (60) working days, additional thirty (20) working days for Add Alternate, please clarify? Response: Replace the following pages in the Project Specifications:
 Part I: Notice to Contractors, Page 1.
5) Question: Bid additive appears incorrect, add Item for Rock Faced Wall? Response: Replace the following pages in the Project Specifications:
 Part II: Bid Proposal, Pages 2 through 6.
 Appendix A: Bid Forms for Submittal, Pages 5 through 6. 6) Question: Detail and delineate how the SS Lateral Relocations on the North end of Lincoln are to be handled and paid?
Response: Depending on the conflict situation, SS lateral will need to be relocated by realigning it either horizontal, vertically or both. The extent of the work required will be determined in the field during construction. If SS lateral relocation is needed, this work will be considered as extra work 7) Question: Will the Construction Staking be provided by the City? Response: No, Replace the following pages in the Project Specifications:
 Part II: Bid Proposal, Pages 2 through 6.
 Appendix A: Bid Forms for Submittal, Pages 5 through 6.

Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2
8) Question: Will compaction testing be paid by the City? Response: No, Compaction testing is the responsibility of the Contractor. Refer to Part IV: Special Provisions, Page 29 “64-2.04-Payment” of the project Specifications. 9) Question: What is the expectation on the trench restoration on 2nd Avenue along the vacant lot? Response: Pipe will be replaced along existing pipe alignment and native back fill shall be used in the backfill.

All other conditions of the Specifications remain the same. Please be sure to acknowledge this Addendum #1. Failure to acknowledge addenda will result in a nonresponsive bid.

Bid proposals for furnishing all labor, materials, tools, equipment and incidentals for the construction of the FY 2023/2024 Storm Drain Improvement Projects in Carmel-By-The-Sea, California, in accordance with these plans and specifications, will be received until 2:00pm, Thursday September 5, 2024 at the City Hall Council Chambers on the Eastside of Monte Verde Street between Ocean and 7th Avenues (“Bid Opening Date”), at which time they will be publicly opened and viewable on the City’s Website.

Sincerely,
Javier Hernandez
Project Manager
Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2
Name
Javier Hernandez, PM
Rob Culver
Pre-Bid Job Wark Sign-In Sheet
Project Name: FY 2023/2024 Storm Drain Improvement Projects Location: 2
nd and Lincoln
Time & Date: 10:00 PM, August 14, 2024
Organization I Phone
City of Carmel-by-the-Sea I (831} 427-7665
City of Carmel-by-the-Sea
(91!> t} 18'1 �egf
Email
[email protected]
[email protected]
l.,Otf'I. C '""
. l,()W'I
c}C.C:Oy(\
:r�� e '°ll'J�rv, �/L-f
�-<.J 1/.'?tf'P..l\ J-l)fN I / vua CIC11f'll(t(Zf;..) l O,.,,I/ '-.£Cf" -4.l{l) l ..JA.tCACUl {- ALl/lCorp. t:!/fltl 1 Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Part I: Notice to Contractors, Page 1
FY 2023/2024 Storm Drain Improvement Projects

CITY OF CARMEL-BY-THE-SEA

DEPARTMENT OF PUBLIC WORKS
PART I: NOTICE TO CONTRACTORS
The City is requesting bids from firms interested in providing all equipment, material and labor for installation of various storm drain concrete structures, installation of storm drain pipes, and finish paving.

The approximate location of the project elements are shown on the accompanied project plans titled “FY 2023/2024 Storm Drain Improvement Projects” prepared by Neill Engineers Corp.

This work includes but is not limited to:

Lincoln Street and 2nd Avenue: Trenching along Lincoln Street and 2nd Avenue for installation of approximately 400-LF of PVC piping, 300-LF of HDPE piping along with (8) concrete catch basins, and (5) storm drain manholes; grind and repave segments of Lincoln St. and Second Ave., restore existing rolled AC berm, and raise utility covers to new finish grade. 11th Avenue: Trenching along 11th Avenue for installation of approximately 225-LF of PVC piping, along with (1) concrete catch basins, and (1) storm drain manholes; restore existing paving, rolled AC berm, and raise utility covers to new finish grade.

Santa Fe Street: Trenching along Santa Fe Street for installation of approximately 550-LF of PVC piping, 25-LF of HDPE piping along with (5) concrete catch basins, and (5) storm drain manholes; install 18” flared outlet, and placement of approximately 100-Tons of rip-rap and drain rock.

Acacia Way: Construct a rock-faced concrete headwall on Acacia Way, remove and re-pave driveway entrance, and install rolled AC berm.

The Base Bid portion of the project must be substantially complete on or before the Substantial Completion Date that will be within sixty (60) working days from the date specified in the written Notice to Proceed (NTP) issued by the Director of Public Works, an additional twenty (20) working will be approved if the City awards the Bid Additive. As such, the Contractor shall dedicate such personnel and other resources as necessary to ensure that the project is completed on-time and in a diligent, skilled, and professional manner.

The City reserves the right to adjust the annual funding limit based on the July 1, 2024, California Consumer Price Index. Hourly rate increases for extensions of the initial Contract, beyond the first year, will be tied to the Consumer Price Index for Urban Consumers (CPI-U) for the San Francisco Bay area.

Submit bids in a sealed envelope to City Hall, attention City Clerk.

Mail or deliver sealed bids to the following address by September 5, 2024, at 2:00PM:

US Mail
City of Carmel-by-the-Sea
City Clerk
P.O. Box CC
Carmel-by-the-Sea, CA 93921
FedEx / UPS / Hand Delivery
City of Carmel-by-the-Sea
City Clerk
Eastside of Monte Verde
Between Ocean and Seventh Avenues
Carmel-by-the-Sea, CA 93921
Immediately after the deadline, bids will be publicly opened and read in the City Council Chambers. At the time of the bid opening, the successful Bidder must be legally entitled to perform Contracts requiring a Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2
Part II: Bid Proposal, Page 2
FY 2023/2024 Storm Drain Improvement Projects
FY 2023/2024 STORM DRAIN IMPROVEMENT PROJECTS
124PW-DRAINDE

COMPANY

BID SCHEDULE
BASE BID ITEMS: SCHEDULE A
Item
No. Description Approx. Quantity
Unit Unit Price Amount
1 Mobilization and Demobilization 1 LS $
2 Storm Water Compliance 1 LS $
3 Traffic and Pedestrian Control 1 LS $
4 Construction Staking 1 LS $
5 Record Drawings 1 LS $
BASE BID SUBTOTAL (SUBTOTAL A): $
BASE BID ITEMS: SCHEDULE B (LINCOLN STREET & SECOND AVENUE) Item
No. Description Approx. Quantity
Unit Unit Price Amount
6 Install 24" PVC PS 115 Storm Drain,
including 2 - 24" x 24" x 12" tee fittings
270 LF $
7 Install 18" PVC PS 115 Storm Drain,
including 22½" bend fitting 50 LF $
8 Install 15" PVC SDR 26 Storm Drain,
including end cap 5 LF $
9 Install 12" PVC SDR 26 Storm Drain 35 LF $
10 Install 18" HDPE located with street section
along 2nd Ave. 115 LF $
11 Remove existing 12" CMP and Replace
with 18" HDPE located within landscaped
slope segment along 2nd Ave. including 30º
bend fitting
180 LF $
12 Install 18" PVC PS 115 Storm Drain,
concrete-encased across Monte Verde 35 LF $
13 Remove existing 12" PVC and Replace
with 15" PVC SDR 26 concrete-encased
across Monte Verde
25 LF $
14 Construct Storm Drain Manhole 3 EA $
15 Construct Storm Drain Drop Manhole 2 EA $
16 Construct Catch Basin 5 EA $
17 Construct GOL-7 Catch Basin 1 EA $
18 Remove existing and Reconstruct Catch
Basin including all pipe connections, 1 EA $
Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2
Part II: Bid Proposal, Page 3
FY 2023/2024 Storm Drain Improvement Projects
re-connection of trench drain
19 Remove existing and Reconstruct 3' x 4'
Catch Basin, cast-in-place, including all pipe
connections
1 EA $
20 Install slurry cement backfill 20 CY $
21 Permeable drain-rock bedding, if necessary 10 Tons $ 22 Grind and repave with 3” thick asphalt
concrete for segment of Lincoln St. 4,100 SF $
23 Place 2½” asphalt concrete overlay for
segment of Second Ave. 2,500 SF $
24 Restore and/or raise existing rolled AC
berm along Lincoln St. and Second Ave. 150 LF $
25 Raise clean-out to new finished grade 1 EA $
26 Tree Protection 12 EA $
BASE BID SUBTOTAL (SUBTOTAL B): $
BASE BID ITEMS: SCHEDULE C (11TH AVENUE)
Item
No. Description Approx. Quantity
Unit Unit Price Amount
27 Remove Catch Basin, approx. 4' x 5' w/dbl
grate 1 EA $
28 Connect to existing Catch Basin 1 EA $
29 Install 18" PVC PS 115 Storm Drain
concrete-encased 60 LF $
30 Install 18" PVC PS 115 Storm Drain 165 LF $
31 Construct Storm Drain Manhole 1 EA $
32 Remove short section of existing 18" HDPE
culvert including headwall 1 LS $
33 Construct drop Catch Basin, including pipe
connections 1 EA $
34 Remove, Re-grade and Re-pave area
adjacent to new drop Catch Basin, including
raising AC berm at Carmelo & 11th
700 SF $
35 Repave area to transition into existing
catch basin at San Antonio & 11th 600 SF $
36 Permeable drain rock bedding, if necessary 10 Tons $ BASE BID SUBTOTAL (SUBTOTAL C): $
BASE BID ITEMS: SCHEDULE D (SANTA FE STREET)
Item
No. Description Approx. Quantity
Unit Unit Price Amount
37 Install 18" PVC PS 115 Storm Drain,
including all fittings and end cap 470 LF $
38 Install 18" PVC PS 115 Storm Drain,
concrete-encased 20 LF $
Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2
Part II: Bid Proposal, Page 4
FY 2023/2024 Storm Drain Improvement Projects
39 Install 15" PVC SDR 26 Storm Drain 30 LF $
40 Install 15" PVC SDR 26 Storm Drain,
concrete-encased 25 LF $
41 Install 18" HDPE Storm Drain 25 LF $
42 Install 18” HDPE Flared Outlet 1 EA $
43 Construct Storm Drain Manhole 3 EA $
44 Construct Storm Drain Drop Manhole 2 EA $
45 Construct Catch Basin 5 EA $
46 Place rock rip-rap (12" - 24" dia rock,
12'W x 18'L x 3'D) energy dissipator/erosion
control apron in natural drainage channel
40 Tons $
47 Place rock rip-rap (12" - 24" dia rock,
6'W x 18'L x 3'D) for storm drain outlet
in natural drainage channel
20 Tons $
48 Install 6” PVC SDR 35 perforated pipe
sub-drain including drain rock & filter fabric
and connection into manhole
25 LF $
49 Install Clean-out for sub-drain 1 EA $
50 Install slurry cement backfill 9 CY $
51 Permeable drain-rock bedding, if necessary 40 Tons $ 52 Tree Protection 9 EA $
BASE BID SUBTOTAL (SUBTOTAL D): $
BID ADDITIVE ITEMS: SCHEDULE E (ACACIA WAY)
Item
No. Description Approx. Quantity
Unit Unit Price Amount
53 Construct rock-faced concrete headwall 1 LS $
54 Remove, Re-grade and Re-pave
driveway entrance w/3" thick AC 400 SF $
55 Install rolled AC berm across Acacia Way 35 LF $
ADDITIVE BID ADDITIVE SUBTOTAL (SUBTOTAL E): $
BASE BID GRAND TOTAL (SUBTOTAL A THROUGH SUBTOTAL D): $ GRAND TOTAL (SUBTOTAL A THROUGH SUBTOTAL E): $
BASE BID GRAND TOTAL BASIS OF AWARD: (In Words)
Do not enter “N/A” or leave any bid item blank in the Bid Schedule. If a bid item amount is zero, enter $0.00. If a bid item is included elsewhere, enter $0.00. Please enter fully burdened hourly rates for ALL items, including rates for Subcontractors if the Bidder cannot directly provide the labor or equipment listed.

Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2
Part II: Bid Proposal, Page 5
FY 2023/2024 Storm Drain Improvement Projects

BASIS OF AWARD
Award of Contract, if any be made, shall be made to the Contractor with the lowest responsive, responsible bid based on the Total Base Bid (Items 1 through 52)

BID ITEM DESCRIPTIONS
This section covers details of individual items of the Bid Schedule to insure that it is clear as to what is to be included in each item. The costs submitted with each item are to reflect the work to be completed under that bid item only. Payment of all the following items shall be for actual materials installed on the job and for actual work accomplished.

1. Mobilization and Demobilization (Item 1)
Measurement and payment for this item shall be on a lump sum (LS) basis. The lump sum cost shall pay for all the costs of mobilization and demobilization for items awarded. The work shall include, but not be limited to, preparatory and cleanup work necessary for performance of the work in accordance with the Standard Specifications, Plans and Specifications, and as directed by the Public Works Department. This item also includes 1) The movement of construction personnel, equipment, supplies and incidentals to and from the project site, and all other work and operations, which must be incurred prior to the beginning of and after the end of construction work, 2) Obtaining bonds, insurance policies, licenses, and permits required by the Contract documents, 3) Project meetings, coordination and all related administrative costs for this Project, 4) Coordination with building occupants, 5) Providing temporary utilities, 6) Coordination with utility providers, 7) Providing portable toilets, 8) Submitting a schedule of values in accordance with Section 013300, 9) Environmental Pollution Prevention Requirements in Part IV, pages 17-20. Partial payment of this bid item shall be based on percent of this item completed and shall be contingent upon the Contractor’s furnishing and the City’s acceptance of: 1) the schedule of values, 2) the construction schedule, 3) Traffic Control Plans, 4) Quality Control Plan, 5) all submittals and shop drawings, 6) fringe benefit summary statement. Also included in this bid item is maintaining the project site, regular cleanup and final cleanup, temporary fencing and staging area, if any.

2. Storm Water Compliance (Item 2)
Measurement and payment for this item shall be on a lump sum (LS) basis. The work shall include, but not be limited to, the furnishing of all labor, materials, tools, equipment and incidentals necessary for the implementation of the requirements under “Environmental/Pollution Prevention Requirements” of these Specifications and as directed by the Engineer. This work also includes compliance with all applicable rules, regulations, ordinances and statutes. Also included is providing and installing BMPs, proper maintenance and inspection of all BMPs installed for the project, removal of BMPs, and clean up and proper disposal of any environmental pollutants due to construction related activities.

3. Traffic and Pedestrian Control (Item 3)
Measurement and payment for this item shall be on a lump sum (LS) basis. The work shall include, but not be limited to, the furnishing of all labor, materials, tools, equipment, and incidentals necessary to maintain vehicular traffic for public use during performance of the work, including all related construction area sign placement and maintenance. This work also includes the preparation, submittal and implementation of the traffic control plan(s), establishing traffic detour(s), traffic control device placement and maintenance, flagging, barriers, temporary drainage facilities, temporary access, temporary asphalt tapers, protection of adjacent existing improvements from damage or staining, removal of the detour(s) upon direction of the Engineer, and restoration of all areas affected by construction, maintenance, use, and removal of the detour in accordance with the Standard Specifications, Plans and Specifications, and as directed by the Public Works Department.

4. Construction Staking (Item 4)
Measurement and payment for this item shall be on a lump sum (LS) basis. The work shall include, but not be limited to, furnishing all labor, materials, tools, equipment and incidentals necessary for Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2
Part II: Bid Proposal, Page 6
FY 2023/2024 Storm Drain Improvement Projects
construction staking and marking required to establish the lines and grades to construct the project, complete in place, in accordance with the plans and specifications, and as directed by the Engineer.

Also, included in this work item is referencing all necessary control points, running a circuit of bench levels, setting benchmarks, staking right-of-way and performing all construction layout and reference staking necessary for the proper control and satisfactory completion of the project.

5. Record Drawings (Item 5)
Measurement and payment for this item shall be on a lump sum (LS) basis for furnishing to the City a complete set of Record (As-Built) Drawings upon project completion.

6. Additional Items (Items 6 Through 55)
Measurement and payment for these items shall be as identified on the Bid Schedule, on a per square foot (SF), lineal foot (LF), each (EA), lump sum (LS), cubic yard (CY), or (tons) basis. The unit price shall pay for all the costs for each bid item as referred to in the technical specifications, in accordance with the plans and specifications, and as directed by the Engineer.

ANCILLARY ITEMS
Payment for any items that do not have instruction indicating where expenses for said items are to be accounted for are to be considered ancillary to the work and no additional compensation will be allowed therefore.

These items include, but are not limited to, Mobilization, Demobilization, Traffic Control, Storm Water/Environmental Pollution Prevention Compliance and related work, clean up, acquiring and complying with permits, estimating costs for potential Work Orders, staging areas, temporary site utilities, temporary sanitation facilities, attendance at meetings, coordinating with site users, bonds, insurance and similar items.

LUMP SUM PRICE BREAKDOWN
Immediately after award of the Contract, the Contractor shall submit a cost breakdown list to the [Insert Title] for all Lump Sum Bid items. The list shall consist of major elements of work that make up the item and shall be used for determining progress pay estimates.

BID CLARIFICATION
Pursuant to the provisions of the California Public Contract Code Section 20103.8, City reserves the option to award any or all the additive bid items, in any order, in addition to the original Contract after the lowest responsive, responsible Bidder has been determined, should the City obtain additional funding for additive alternatives not awarded with the original Contract. All Bid items for the base bid and all additives must be filled out. Incomplete Bid Schedules will render the bid proposal as non-responsive.

Unit prices (fully burdened hourly rates) shall be for all Task Orders including all labor, labor benefits, materials, tools, equipment, taxes, overhead, profit, administration, mobilization and demobilization, storm water compliance, traffic control, and incidentals necessary for a complete job.

If a bid item amount is zero, enter $0.00. If a bid item is included elsewhere, enter $0.00. Do not enter “N/A” or leave any bid item blank in the Bid Schedule.

The foregoing quantities are approximate only, being given as a basis for comparison of bids, and the City of Carmel-by-the-Sea does not, expressly or by implication, agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of work by twentyfive percent (25%) or to omit portions of the work as may be deemed necessary.

All costs associated with providing bonds, insurance, and ancillary items required by this Contract shall be included in the unit prices for work items.

Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2
Appendix A: Bid Forms for Submittal, Page 4
FY 2023/2024 Storm Drain Improvement Projects
FY 2023/2024 STORM DRAIN IMPROVEMENT PROJECTS
124PW-DRAINDE

COMPANY

BID SCHEDULE
BASE BID ITEMS: SCHEDULE A
Item
No. Description Approx. Quantity
Unit Unit Price Amount
1 Mobilization and Demobilization 1 LS $
2 Storm Water Compliance 1 LS $
3 Traffic and Pedestrian Control 1 LS $
4 Construction Staking 1 LS $
5 Record Drawings 1 LS $
BASE BID SUBTOTAL (SUBTOTAL A): $
BASE BID ITEMS: SCHEDULE B (LINCOLN STREET & SECOND AVENUE) Item
No. Description Approx. Quantity
Unit Unit Price Amount
6 Install 24" PVC PS 115 Storm Drain,
including 2 - 24" x 24" x 12" tee fittings
270 LF $
7 Install 18" PVC PS 115 Storm Drain,
including 22½" bend fitting 50 LF $
8 Install 15" PVC SDR 26 Storm Drain,
including end cap 5 LF $
9 Install 12" PVC SDR 26 Storm Drain 35 LF $
10 Install 18" HDPE located with street section
along 2nd Ave. 115 LF $
11 Remove existing 12" CMP and Replace
with 18" HDPE located within landscaped
slope segment along 2nd Ave. including 30º
bend fitting
180 LF $
12 Install 18" PVC PS 115 Storm Drain,
concrete-encased across Monte Verde 35 LF $
13 Remove existing 12" PVC and Replace
with 15" PVC SDR 26 concrete-encased
across Monte Verde
25 LF $
14 Construct Storm Drain Manhole 3 EA $
15 Construct Storm Drain Drop Manhole 2 EA $
16 Construct Catch Basin 5 EA $
17 Construct GOL-7 Catch Basin 1 EA $
Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2
Appendix A: Bid Forms for Submittal, Page 5
FY 2023/2024 Storm Drain Improvement Projects
18 Remove existing and Reconstruct Catch
Basin including all pipe connections,
re-connection of trench drain
1 EA $
19 Remove existing and Reconstruct 3' x 4'
Catch Basin, cast-in-place, including all pipe
connections
1 EA $
20 Install slurry cement backfill 20 CY $
21 Permeable drain-rock bedding, if necessary 10 Tons $ 22 Grind and repave with 3” thick asphalt
concrete for segment of Lincoln St. 4,100 SF $
23 Place 2½” asphalt concrete overlay for
segment of Second Ave. 2,500 SF $
24 Restore and/or raise existing rolled AC
berm along Lincoln St. and Second Ave. 150 LF $
25 Raise clean-out to new finished grade 1 EA $
26 Tree Protection 12 EA $
BASE BID SUBTOTAL (SUBTOTAL B): $
BASE BID ITEMS: SCHEDULE C (11TH AVENUE)
Item
No. Description Approx. Quantity
Unit Unit Price Amount
27 Remove Catch Basin, approx. 4' x 5' w/dbl
grate 1 EA $
28 Connect to existing Catch Basin 1 EA $
29 Install 18" PVC PS 115 Storm Drain
concrete-encased 60 LF $
30 Install 18" PVC PS 115 Storm Drain 165 LF $
31 Construct Storm Drain Manhole 1 EA $
32 Remove short section of existing 18" HDPE
culvert including headwall 1 LS $
33 Construct drop Catch Basin, including pipe
connections 1 EA $
34 Remove, Re-grade and Re-pave area
adjacent to new drop Catch Basin, including
raising AC berm at Carmelo & 11th
700 SF $
35 Repave area to transition into existing
catch basin at San Antonio & 11th 600 SF $
36 Permeable drain rock bedding, if necessary 10 Tons $ BASE BID SUBTOTAL (SUBTOTAL C): $
BASE BID ITEMS: SCHEDULE D (SANTA FE STREET)
Item
No. Description Approx. Quantity
Unit Unit Price Amount
37 Install 18" PVC PS 115 Storm Drain,
including all fittings and end cap 470 LF $
Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2
Appendix A: Bid Forms for Submittal, Page 6
FY 2023/2024 Storm Drain Improvement Projects
38 Install 18" PVC PS 115 Storm Drain,
concrete-encased 20 LF $
39 Install 15" PVC SDR 26 Storm Drain 30 LF $
40 Install 15" PVC SDR 26 Storm Drain,
concrete-encased 25 LF $
41 Install 18" HDPE Storm Drain 25 LF $
42 Install 18” HDPE Flared Outlet 1 EA $
43 Construct Storm Drain Manhole 3 EA $
44 Construct Storm Drain Drop Manhole 2 EA $
45 Construct Catch Basin 5 EA $
46 Place rock rip-rap (12" - 24" dia rock,
12'W x 18'L x 3'D) energy dissipator/erosion
control apron in natural drainage channel
40 Tons $
47 Place rock rip-rap (12" - 24" dia rock,
6'W x 18'L x 3'D) for storm drain outlet
in natural drainage channel
20 Tons $
48 Install 6” PVC SDR 35 perforated pipe
sub-drain including drain rock & filter fabric
and connection into manhole
25 LF $
49 Install Clean-out for sub-drain 1 EA $
50 Install slurry cement backfill 9 CY $
51 Permeable drain-rock bedding, if necessary 40 Tons $ 52 Tree Protection 9 EA $
BASE BID SUBTOTAL (SUBTOTAL D): $
BID ADDITIVE ITEMS: SCHEDULE E (ACACIA WAY)
Item
No. Description Approx. Quantity
Unit Unit Price Amount
53 Construct rock-faced concrete headwall 1 LS $
54 Remove, Re-grade and Re-pave
driveway entrance w/3" thick AC 400 SF $
55 Install rolled AC berm across Acacia Way 35 LF $
ADDITIVE BID ADDITIVE SUBTOTAL (SUBTOTAL E): $
BASE BID GRAND TOTAL (SUBTOTAL A THROUGH SUBTOTAL D): $ GRAND TOTAL (SUBTOTAL A THROUGH SUBTOTAL E): $
BASE BID GRAND TOTAL BASIS OF AWARD: (In Words)
Do not enter “N/A” or leave any bid item blank in the Bid Schedule. If a bid item amount is zero, enter $0.00. If a bid item is included elsewhere, enter $0.00. Please enter fully burdened hourly rates for ALL items, including rates for Subcontractors if the Bidder cannot directly provide the labor or equipment listed.

Docusign Envelope ID: 63B198FB-0390-4FFA-8D9C-A2776C66A206 Attachment 2














 



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Attachment 3

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION NO. 2024-098

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA

AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE A CONSTRUCTION CONTRACT WITH COASTAL PAVING & EXCAVATING, INC. IN AN AMOUNT, INCLUDING CONTINGENCY, OF $1,285,185 FOR PROJECTS #1, 2, AND 3 OF THE

DRAINAGE SYSTEM REPAIRS PROJECTS
WHEREAS, in July 2023, the City Council adopted Resolution 2023-072 approving an Amendment to the Professional Services Agreement with Neill Engineers, Corp., in the amount of $159,100, to prepare design plans for the following four drainage projects:
1) along Eleventh Avenue, from Carmelo Street to San Antonio Avenue, 2) along Lincoln Street, from First to Second Avenues, and along Second Avenue, from Lincoln to Monte Verde Streets, 3) along Santa Fe Street, from Eighth Avenue south to the Mission Trail Nature Preserve outfall, and 4) a new headwall at Acacia Way/Flanders Way” at the entry of a private drainage pipe; and
WHEREAS, Projects #1, 2, and 3 were listed as “high priority” improvements identified in the 2023 Storm Drain Master Plan Update (SDMPU) and included in the construction contract documents as the Base Bid; and
WHEREAS, the Project #4 site is considered a local “nuisance” drainage problem for residents along Acacia Way, a private driveway, and was included in the contract documents as a Bid Additive; and
WHEREAS, despite staff's due diligence review of the 1983 Improvement Plans and 1984 Parcel Map which created the private Acacia Way driveway, it is inconclusive if the City has the right to construct the proposed headwall without a Right of Entry Agreement, and further, the private drainage pipe does not appear to have been properly designed or permitted; and
WHEREAS, in June 2024, Council adopted Resolution 2024-047 approving the Fiscal Year (FY) 2024/25 Capital Improvement Program (CIP) Budget which appropriated $1,218,000 to fund these drainage Projects and established a separate CIP Contingency Fund in the amount of $400,000 for any CIP project that may need additional funds to proceed into construction; and
WHEREAS, three responsive bid proposals were received at the Public Bid Opening held on September 5, 2024; and
WHEREAS, Coastal Paving & Excavating, Inc., of Monterey, submitted the lowest Base Bid of $1,168,350, which was 3% above the Engineer’s cost estimate and 2% below the next low bidder; and
Attachment 3 $WWDFKPHQW
Resolution No. 2024-098