CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL AGENDA
Contact: 831.620.2000 www.ci.carmel.ca.us
Mayor Dale Byrne
Councilmembers Jeff Baron, Hans Buder, Bob Delves, and
Alissandra Dramov
All meetings are held in the City Council Chambers
East Side of Monte Verde Street
Between Ocean and 7th Avenues
Special Meeting
Monday, April 6, 2026
3:00 PM
HYBRID MEETING ATTENDANCE OPTIONS
This meeting will be held in person and via teleconference ("hybrid"). The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties accessing Zoom. The City will do its best to resolve any technical issues as quickly as possible. To view or listen to the meeting from home, you may also watch the live stream on the City's YouTube page at: https://www.youtube.com/@CityofCarmelbytheSea/streams. To participate in the meeting via Zoom, copy and paste the link below into your browser. https://ci-carmel-ca-us.zoom.us/j/88134597723
Webinar ID: 881 3459 7723
Passcode: 954379
Dial-in: (253) 215-8782
HOW TO OFFER PUBLIC COMMENT
The public may give public comment at this meeting in person, or use the Zoom teleconference module, provided that there is access to Zoom during the meeting. Zoom comments will be taken after the inperson comments. The public can also email comments to [email protected]. Comments must be received at least 2 hours before the meeting in order to be provided to the legislative body. Comments received after that time and up to the beginning of the meeting will be made part of the record.
PUBLIC COMMENT GUIDELINES FOR SPECIAL MEETINGS
During Special City Council Meetings, public comments are permitted on items listed on the agenda. After each item on the agenda is introduced, the Mayor will invite public comment on that item. Each speaker has 3 minutes to speak unless otherwise adjusted by the Mayor. While stating your name is optional, it helps to identify speakers in the meeting minutes. Remote or in-person participants who do not comply with the requirements of the Brown Act will be muted.
CALL TO ORDER AND ROLL CALL
CONSENT AGENDA
Items on the consent agenda are routine in nature and do not require discussion or independent action.
Members of the Council or the public may ask that any items be considered individually for Council discussion and/or for public comment. Unless that is done, one motion may be used to adopt all recommended actions.
1) March 3, 2026, Special Meeting Minutes, March 4, 2026, Special Meeting Minutes, and March 24, 2026, Special Meeting Minutes
2) February 2026 Monthly Reports
3) February 2026 Check Register Summary
4) Resolution 2026-022 authorizing the City Administrator's execution of Funding and Reimbursement Agreements with the Transportation Agency for Monterey County (TAMC) for the 2025 Pavement Management Program Update in the amount of $17,810
ORDERS OF BUSINESS
Orders of Business are agenda items that require City Council discussion, debate, direction to staff, and/or action.
5) Receive an update on water allocation subsequent to adoption of City Council Resolution No. 2025-097 allocating water resources pursuant to Carmel-by-the-Sea Municipal Code Chapter 17.50 (Water Management Program) and provide staff with direction.
6) Receive Preliminary Funding Feasibility Assessment and Provide Direction on Revenue Options, Including Whether to Pursue a Potential 2026 Sales Tax Measure 7) Consideration of Funding for the Fiscal Year 2026–2027 Capital Improvement Program (CIP) and direction on options for an Accelerated Street Improvement program in the CIP
8) Review and Approval of the Comprehensive Schedule of Fees for Fiscal Year 2026- 2027
RECESS
The City Council will take a 30-minute break around 6:30 p.m. if needed.
CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956.9 (d)(2):
(Two potential cases regarding A.W. Shucks Use Permit No. UP-45)
ADJOURNMENT
This agenda was posted at City Hall, Monte Verde Street between Ocean Avenue and 7th Avenue, Harrison Memorial Library, located on the NE corner of Ocean Avenue and Lincoln Street, the Carmel-by-the-Sea Post Office, 5th Avenue between Dolores Street and San Carlos Street, and the City's webpage (http://www.ci.carmel.ca.us) in accordance with applicable legal requirements.
CORRESPONDENCE RECEIVED AFTER THE POSTING OF THE AGENDA Any correspondence or supplemental materials related to items on this agenda that are received after the agenda has been posted will be distributed to the City Council and made available for public review at City
Hall (Monte Verde Street between Ocean and Seventh Avenues) during regular business hours. Written comments emailed to the City Clerk will not be read aloud, but will be posted online with the related agenda at: https://carmelbytheseaca.portal.civicclerk.com/.
SPECIAL NOTICES TO PUBLIC
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at 831-620-2000 at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made to provide accessibility to the meeting (28CFR 35.102-
35.104 ADA Title II).
CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
April 6, 2026
CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Nova Romero, City Clerk
APPROVED BY: Brandon Swanson, Acting City Administrator SUBJECT: March 3, 2026, Special Meeting Minutes, March 4, 2026, Special Meeting Minutes, and March 24, 2026, Special Meeting Minutes RECOMMENDATION:
Approve Draft Minutes.
BACKGROUND / SUMMARY:
The City Council routinely approves minutes of its meetings.
FISCAL IMPACT:
None.
PRIOR CITY COUNCIL ACTION:
None.
ATTACHMENTS:
1. 3-2-2026 CC Special Meeting Minutes
2. 3-3-2026 CC Regular Meeting Minutes
3. 3-24-2026 CC Special Meeting Minutes
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
SPECIAL MEETING MINUTES
March 2, 2026
TOUR OF INSPECTION - 3:00 PM
The City Council conducted a tour of inspection of the location listed below:
A. Tour Location - PG&E Utility Pole in front of Carmelo 4 southeast of 10th Avenue; Coordinates: 36.549328, -121.926906 (APP 26046 - Verizon Sequoia Deployment) CALL TO ORDER AND ROLL CALL - 3:30 PM
Mayor Byrne called the meeting to order in the Chambers at 3:30 p.m.
Roll call: Councilmembers Jeff Baron, Hans Buder, Robert Delves, Alissandra Dramov, and Mayor Dale Byrne were present.
PUBLIC HEARING
Item 1 - Resolution 2026-014 – Consideration of an Appeal (APP 26046, Verizon Sequoia Deployment) appealing the Planning Commission’s decision to deny a Use Permit, Design Review, and Coastal Development Permit for the construction of a Small Wireless Facility on a replacement PG&E pole in the public right of way in front of Carmelo Street 4 southeast of 10th Avenue in the Single-Family Residential (R-1) District.
City Attorney Pierik addressed a public comment that was submitted regarding a potential conflict of interest for Associate Planner Jake Olander due to his previous work as a Verizon contractor.
Pierik determined that Mr. Olander has no financial gain or interest in the item, noting that movement between public and private sector employment to gain experience is common, and concluded that there is no conflict of interest.
Associate Planner Olander presented the staff report. Gail Karish, City Attorney, and Lee Afflerbach, CTC consultant, assisted with the presentation and responded to Council questions.
Mayor invited the appellant, Pete Shubin, to give his presentation. Pete Shubin gave the appellant’s presentation, and Rich Conroy also spoke on behalf of Verizon, and responded to Council questions.
RECESS
Council took a recess at 5:46 p.m. and returned at 6:00 p.m.
ATTACHMENT 1
City Council Special Meeting Minutes – March 2, 2026
Public Comment:
Christy Hollenbeck
Jeannie Ferrara
Dylan
Nancy Twomey
Joe DiNucci
Andi Carr
Two speakers ceded their time to Doug Hollenbeck to present a video comment Tasha Witt
Unidentified speaker
Three speakers ceded their time to Ariel Strauss
Unidentified speaker
Michael McWalters
RECESS
Council took a recess at 6:48 and returned at 7:20 pm.
Pete Shubin and Verizon attorney Paul Albritton provided rebuttal and responded to Council questions.
Council began discussion and deliberation. Councilmembers generally agreed with the Planning Commission and staff that the appellant did not demonstrate that the proposed site was the least intrusive feasible location under the City’s wireless ordinance. Councilmembers expressed concern that other potentially preferable locations, including the Golden Bough area, had not been fully or convincingly evaluated, and several noted that the evidence presented did not establish that the proposed residential location provided a clearly superior coverage solution.
Councilmember Buder and Mayor Pro Tem Delves noted that the City’s ordinance does not prohibit wireless facilities in residential areas but requires applicants to show both a significant gap in coverage and that the proposed site is the least intrusive feasible option. Councilmember Dramov voiced concern with late-submitted materials and changing explanations regarding site selection. Council reached consensus agreement that the record supported denial of the appeal.
Mayor Byrne said that from the discussion, it appears the Council is open to a future application at a different, less intrusive location.
City Attorney Pierik advised that the resolution presented could be revised to refer to the Golden Bough or other locations, which would give Verizon the opportunity to reapply for a different location. He stressed the importance that the City take action this evening due to the “shot clock” deadline.
Councilmember Baron stated that he would like the finding in the resolution that the proposed accessory equipment, including concealment, exceeds 17 cubic feet to be removed. He said he was concerned that including that finding could create unnecessary legal vulnerability if the matter ATTACHMENT 1
City Council Special Meeting Minutes – March 2, 2026
were challenged. He also noted that, if Verizon were to resubmit the application without concealment, the equipment would be under 17 cubic feet, even though the City’s preference is for the equipment to be concealed. He said he wanted the resolution to better reflect that the City is trying to work with Verizon.
Mayor Pro Tem Delves moved to adopt Resolution 2026-014 as presented, with a revision to Section 6.1 adding the words “or other location”. The motion was seconded by Councilmember Dramov.
Councilmember Baron stated that, while he supported denying the appeal, he could not support the motion. He said the resolution should remove the 17-cubic-foot finding and allow more room for negotiation. He added that, because the motion did not reflect those changes, he would be voting no.
The motion was approved 4-1-0-0 by the following roll call vote:
AYES: Councilmembers Buder, Delves, Dramov, and Mayor Byrne NOES: Councilmember Baron
ABSENT: None
ABSTAIN: None
ADJOURNMENT
Meeting adjourned at 8:59 p.m.
APPROVED: ATTEST:
_________________________________ _____________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
ATTACHMENT 1
CITY OF CARME-BY-THE-SEA
CITY COUNCIL
REGULAR MEETING MINUTES
Tuesday, March 3, 2026
CALL TO ORDER AND ROLL CALL
Mayor Dale Byrne called the meeting to order at 4:30 p.m.
Roll call: Councilmembers Jeff Baron, Hans Buder, Robert Delves, Alissandra Dramov, and Mayor Dale Byrne were present.
PLEDGE OF ALLEGIANCE
Councilmember Dramov led the pledge of allegiance.
EXTRAORDINARY BUSINESS
A. Carmel High School Report Out
Drew Galy, ASB Student President, provided an update on recent school events, sports, and programs.
B. Volunteer Spotlight - Power Over Parkinson's
Terry Dahl presented on the organization’s mission to support exercise, wellness, and education for individuals with Parkinson’s Disease and other neurodegenerative disorders.
C. Presentation by Montage Health
Dr. Michael McDermott, CEO of Montage Health, presented on healthcare access, including the new Community Hospital stroke center, workforce recruitment and retention, and Montage Health’s partnership with the Carmel Foundation to support senior wellness through renovation of the former Red Cross building.
D. Introduction of Library Director Heather Cousin
Acting Assistant City Administrator Marisa Bermudez introduced the City’s new Library Director.
PUBLIC APPEARANCES
Jeffrey Beckham
John Cromwell
Ken White
Maria Ruess
Katie Enea
Burcu Mousa
Vince Koller
ANNOUNCEMENTS
ATTACHMENT 2
City Council Regular Meeting Minutes – March 3, 2026
Acting City Administrator Brandon Swanson announced that Police Chief Trayer is planning a citywide evacuation drill for Saturday, May 30, 2026, with additional information to be provided in April.
City Attorney – No announcements.
Councilmember Buder reported his work with the Fire Wise Group, which is focused on educating residents about home hardening and defensible space and encouraged anyone interested in learning more to come to the meeting or reach out with any questions.
Councilmember Dramov reported that Public Works has engineers addressing beach walk erosion and more information will be provided at the March 24 special budget meeting. She also noted that she and Councilmember Baron have been meeting with staff to review proposals for the Police and Public Works architect projects.
Mayor Pro Tem Delves announced that the first special budget meeting is scheduled for March 24, 2026, at 4:00 p.m., and encouraged public participation.
Mayor Byrne shared that he recently attended a successful Sunset Centre ballet and concert event, thanked Lillian Barbeito for helping secure the event, and commented positively on improvements to the garden at the former Red Cross Center by the Carmel Foundation and Carmel Cares.
CONSENT AGENDA
Councilmember Dramov pulled Item #9, and Councilmember Baron pulled Item #8 Motion by Mayor Pro Tem Delves to approve consent agenda items #1-7, seconded by Councilmember Dramov, and passed 5-0-0-0 by the following roll call vote:
AYES: Councilmembers Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
Item 1 - January 22 and February 2, 2026, Special Meeting Minutes, February 3, 2026, Regular Meeting Minutes - Approved 5-0-0-0
Item 2 - January 2026 Monthly Reports - Approved 5-0-0-0 Item 3 - January 2026 Check Register Summary - Approved 5-0-0-0 Item 4 - Resolution 2026-015, authorizing the serving of alcohol on public property for the Carmel Public Library Foundation's Donor Salute event on Sunday, March 8, 2026, and the Sterling Circle event, Sunday, June 7, 2026 - Approved 5-0-0-0
ATTACHMENT 2
City Council Regular Meeting Minutes – March 3, 2026
Item 5 - Resolution 2026-016 Adopting a Policy on the Distribution of Tickets and Passes to City Employees - Approved 5-0-0-0
Item 6 - Resolution 2026-017 Approving loan of City Art to the Monterey Museum of Art - Approved 5-0-0-0
Item 7 - Resolution 2026-018 authorizing a free use day of the authorizing one (1) free use day of the Sunset Center theater and lobby for the AIM for Awareness Art & Design Challenge Exhibit and Reception April 21, 2026 - Approved 5-0-0-0
ITEMS PULLED FROM CONSENT
Item 8 - Resolution 2026-020 recognizing and honoring Robin McCrae for her 33 years of leadership and service as Chief Executive Officer of Community Human Services on the occasion of her retirement - Approved 5-0-0-0
Councilmember Baron thanked Robin McCrae for her longstanding leadership as the head of Community Human Services, which is a local JPA dedicated to providing mental health, substance abuse, and homelessness services throughout Monterey County.
Motion by Councilmember Dramov to approve consent agenda item #8, seconded by Councilmember Buder, and passed 5-0-0-0 by the following roll call vote:
AYES: Councilmembers Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
Item 9 - Resolution 2026-021 approving the current salary schedule for Carmel Police Officers Association (POA) and Temporary/Hourly in compliance with California Public Employees Retirement Law (PERL) and the California Code of Regulations (CCR) Title 2, Section 570.5 - Approved 5-0-0-0
Councilmember Dramov asked about the status of Police Department hiring. Chief Trayer reported that a candidate is expected to begin the Police Academy in April.
Motion by Councilmember Dramov to approve consent agenda item #9, seconded by Councilmember Buder, and passed 5-0-0-0 by the following roll call vote:
AYES: Councilmembers Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
ATTACHMENT 2
City Council Regular Meeting Minutes – March 3, 2026
ORDERS OF BUSINESS
Item 10 - Resolution 2026-019 Accepting the General Plan and Housing Element Annual Progress Reports for the Calendar Year 2025
Principal Planner Marnie Waffle presented the 2025 General Plan and Housing Element Annual Progress Report and explained the City’s annual reporting obligations related to housing production and implementation of Housing Element programs.
Public comment:
Nancy Twomey
Maria Ruess
Victoria Beach
Councilmember Baron expressed concern about the limited number of new housing units produced since the adoption of the 2024 Housing Element. He asked about ADU tracking and occupancy, as well as the status of the commercial water allocation and whether additional allocation may be available. Mayor Pro Tem Delves also noted the need to balance tracking requirements with staff capacity and supported returning with a future update on commercial district water allocation.
Motion by Mayor Pro Tem Delves to adopt Resolution 2026-019, Accepting the General Plan and Housing Element Annual Progress Reports for 2025, seconded by Councilmember Dramov, and passed 5-0-0-0 by the following roll call vote:
AYES: Councilmembers Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
Item 11 - 2026 Car Week Discussion and Direction
Police Chief Trayer presented a report on two community listening sessions regarding Car Week, including impacts on residents, businesses, and City operations. He also outlined options for improving management of Car Week in 2026, including a proposed Managed Parking Pilot Program presented by Good Roots which is supported by the Community Activities Commission.
Council asked questions about neighborhood impacts, detours, downtown access, staffing, parking enforcement, program revenue, and how funds from the pilot parking program would be used. Chief Trayer explained that program revenue would help offset costs associated with traffic control, Public Works support, and police overtime.
ATTACHMENT 2
City Council Regular Meeting Minutes – March 3, 2026
Public comment:
Donna Jett
Nancy Twomey
Joe DiNucci
Kevin Ruess
Linda Califiore
Maria Ruess
Ashley Wright of Good Roots spoke about the proposed pilot parking management program and answered questions from Council.
Councilmember Dramov and Mayor Byrne agreed that Car Week traffic and safety issues need to be addressed and that doing nothing was not a desirable option. Councilmember Buder expressed concern that the pilot program could unintentionally create three nighttime events, which would conflict with the community’s desire for a quieter and more normal downtown environment. Mayor Pro Tem Delves and Councilmember Baron voiced cautious support for continuing to explore the Good Roots proposal as a practical and professionally managed approach to improving traffic circulation, pedestrian safety, and parking control during Car Week.
Council agreed that since this is a pilot program, they need the ability to pull the plug on the event at any time that it is deemed to be unsafe or not working as intended.
Council directed that the proposal from Good Roots return to the Community Activities Commission for further development and later come back to the City Council for consideration of an agreement. Councilmember Baron requested an expedited timeline, with review by the Community Activities Commission in April and return to the Council in May if possible. Council also directed the City Attorney’s Office to begin preparing a draft revocable license agreement for potential partnership with Good Roots for the pilot parking management program for Car Week.
RECESS
Council took a recess at 7:21 pm and returned at 7:52 pm.
Item 12 - Design Traditions 1.5 Discussion and Direction Acting City Administrator Swanson provided an update on the Design Traditions 1.5 project, including the Planning Commission’s feedback on two draft versions of the Design Guidelines.
He reported that the Planning Commission recommended moving forward with the Steering Committee’s version.
Victoria Beach, a Steering Committee member, thanked the Council for its support and emphasized the importance of moving the document forward through the Planning Commission before it returns to the Council for final review.
ATTACHMENT 2
City Council Regular Meeting Minutes – March 3, 2026
Public comment:
Nancy Twomey
During Council discussion, Councilmembers generally agreed that the Steering Committee’s version represented meaningful progress and should move forward. Councilmembers noted that the addition of images, diagrams, and narrative context made the document more useful, but also expressed concern that the document remains dense and that a redlined comparison is still needed to clearly show changes from prior drafts. Council also emphasized the need for stronger project management, clearer timelines, and a more disciplined process to ensure the document is completed without further delay.
Council discussed the need for the updated Design Guidelines to have Planning Commission buy-in, staff support, and a project manager to bring the document to completion. Councilmember Baron and Mayor Pro Tem Delves agreed to serve as Council sponsors for the Design Guidelines update, and to return within one month with a proposed project management approach, tentative deadlines, and next steps for moving the project toward completion.
FUTURE AGENDA ITEMS
None
ADJOURNMENT
Meeting adjourned at 9:06 p.m.
APPROVED: ATTEST:
__________________________________ _____________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
ATTACHMENT 2
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
SPECIAL MEETING MINUTES
Tuesday, March 24, 2026
CALL TO ORDER AND ROLL CALL - 4:00 PM
Mayor Byrne called the meeting to order in the Chambers at 4:00 p.m.
Roll call: Councilmembers Jeff Baron, Hans Buder, Robert Delves, Alissandra Dramov, and Mayor Dale Byrne were present.
ORDERS OF BUSINESS
Mayor Byrne requested that item #2 be moved to the end of the meeting, and Council gave consensus agreement.
Item 1 - Resolution 2026-022 receiving the Annual Comprehensive Financial Report (ACFR) for the fiscal year ending June 30, 2025
Sheldon Chavan, CPA, gave a summary of the City’s ACFR for fiscal year ending June 30, 2025.
Public Comment:
Tim Twomey
Council thanked Sheldon and Finance Manager Jayme Fields for their excellent work and clear presentation.
Motion by Mayor Pro Tem Delves to adopt Resolution 2026-022, receiving the Annual Comprehensive Financial Report (ACFR) for the fiscal year ending June 30, 2025, seconded by Councilmember Buder, and approved 5-0-0-0 by the following roll call vote:
AYES: Councilmembers Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
Item 3 - Receive a presentation on the Five-Year Financial Forecast and provide direction to staff Finance Manager Jayme Fields presented the five-year financial forecast, including key challenges, trend analysis, and recommendations based on the economic outlook, major revenue and expenditure assumptions, and historical data. She identified three primary “levers” available ATTACHMENT 3
City Council Special Meeting Minutes – March 24, 2026
to affect the forecast: capital improvement project timing and prioritization, City services and service levels, and revenue sources and rates. She requested Council direction on next steps related to the proposed CIP list, potential revenue options, and possible budget reductions, and responded to Council questions.
Councilmembers Baron and Dramov asked how the future Police Department/Public Works building would be financed, including whether a bond or other funding source would be needed.
Mayor Pro Tem Delves noted that the City’s CalPERS unfunded liability payment under operating costs is essentially debt service for pension obligations related to past employees.
Public Comment:
Nancy Twomey
Harry Ross
No name
Kelly Brezoczky
Jim Beck
Atlas Toby
George Finkelstein
Council opted to defer their comments and direction on the 5 year financial forecast until they receive the proposed FY 26-27 CIP Program presentation.
Item 4 - Receive a presentation on the proposed FY 26-27 CIP Program and Five-Year plan and provide direction to staff
Project Manager Shari Carlet, introduced by Public Works Director Ken Wysocki, presented the proposed FY 2026-27 Capital Improvement Program and five-year FY 2026-2031 CIP forecast.
She presented projects currently underway in FY 2025-26, citywide infrastructure priorities, and long-term investment needs. Ms. Carlet requested Council direction on project priorities and any needed budget adjustments before finalizing the CIP budget.
Mayor Pro Tem Delves asked about the high projected costs for Mission Trail Nature Preserve improvements included in the five-year plan. Councilmember Dramov asked whether the Fire Inspector vehicle should instead be included in the City of Monterey’s budget under the fire services contract. City Administrator Swanson stated that staff would review those questions and return with answers. Councilmember Dramov also questioned the projected costs for the Picadilly restroom expansion, the traffic safety study, and increasing annual costs for beach- and infrastructure-related projects, including North Dunes planting.
Councilmember Buder expressed similar concerns about high projected future costs and asked how those estimates were developed. Ms. Carlet explained that the estimates were based on current hard-cost assumptions and prior experience with similar projects, with a 5 percent annual CPI escalation and soft costs added. She noted that the figures were intentionally conservative ATTACHMENT 3
City Council Special Meeting Minutes – March 24, 2026
because bid pricing can be unpredictable. Councilmember Buder also asked about the City’s microresurfacing strategy and whether it reflected best practices for preventive maintenance or available funding constraints. He further asked why construction of the 4th Avenue outfall was forecast for 2031 despite his understanding that it was a more urgent safety issue. Mr. Wysocki responded that the timing reflected funding and staff capacity, and that the project had recently been prioritized below other higher-priority safety projects. Councilmember Buder also asked about planned improvements at Sunset Center, including fencing, paving, and sidewalks, and stated that he would not support chain-link fencing. Ms. Carlet agreed that chain-link would not be appropriate and indicated that other material options would be considered.
RECESS
Council took a recess at 6:57 p.m. and returned at 7:25 p.m.
Mayor Byrne opened public comment on item #4.
Public Comment:
Nancy Twomey
Scott Lonergan
During Council discussion, Councilmembers generally agreed that deferred maintenance, particularly infrastructure needs, remains the City’s primary long-term budget challenge, and that the five-year forecast and CIP should serve as planning tools to identify a realistic path forward.
Council generally agreed that current capital funding is insufficient to meet annual investment needs, and that future CIP documents should include clearer prioritization, better explanation of large placeholder amounts in future years, and stronger alignment with deferred maintenance goals, measurable outcomes, and pavement condition targets. Council also agreed that street improvements should remain a high priority, and that future budget discussions should include a clearer road strategy tied to funding scenarios, project timing, and expected PCI results.
Councilmember Buder expressed interest in reviewing additional budget scenarios, including an 85/15 operating-to-capital allocation, while noting the need to better understand the potential effects on services, staffing, and capacity before considering any policy change.
Mayor Pro Tem Delves raised concerns regarding the pace and priority of certain major projects, including Mission Trail Nature Preserve, and emphasized the need to focus limited resources on the most pressing and visible community needs. He also noted that over the years Council has set aside $5 million for unknown pension liabilities and stated that the City should also begin focusing on known liabilities. Councilmember Dramov stated that many CIP projects appear to be constrained by staff capacity and supported reviewing an 85/15 operating-to-CIP scenario for comparison.
Councilmember Baron expressed concern about the staff time that would be required to prepare two separate proposed CIP budgets and suggested instead identifying where an additional 5 ATTACHMENT 3
City Council Special Meeting Minutes – March 24, 2026
percent for CIP would come from within the existing budget. He also noted that the Housing Element requires the establishment of a $1 million housing trust, which could replace the $1 budgeted for CalPERS debt. He further commented that the Picadilly restroom project may cost more than currently projected, that the CIP should include visible public improvements in addition to deferred infrastructure needs, and that the projected cost and timing for the Police/Public Works building architectural work did not appear realistic.
Mayor Byrne stated that the five-year cumulative deficit forecast may be overly optimistic and that the City should proceed cautiously. He also demonstrated a dashboard tool that could be used to evaluate alternative scenarios and assist in assessing staff productivity and capacity, and stated that the Picadilly restroom project could use some value engineering, that significant investment in the Sunset Center property should be approached cautiously until future housing plans for the site are known, and that creating additional parking in town should be considered a high priority.
Council directed staff to continue refining the budget and CIP, including clearer scenario analysis and additional prioritization, and to return with a 5 percent reduction to the proposed operating budget to evaluate whether an 85/15 operating-to-CIP allocation is feasible.
Item 2 - Receive a presentation on the updated Council Strategic Priorities list following the January 22nd workshop, and provide direction to staff
Item #2 was initially postponed until the end of the meeting, however, due to the late hour, the Council reached a consensus to continue this item at a subsequent meeting.
ADJOURNMENT
Meeting adjourned at 8:27 p.m.
APPROVED: ATTEST:
________________________________ _____________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
ATTACHMENT 3
CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
April 6, 2026
CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Nova Romero, City Clerk
APPROVED BY: Brandon Swanson, Acting City Administrator SUBJECT: February 2026 Monthly Reports
RECOMMENDATION:
Review and receive monthly reports.
BACKGROUND / SUMMARY:
This is a monthly series of reports:
• City Administrator Contract Log (no contracts under $60K in Feb.) • Community Planning and Building Department Reports
• Police, Fire, and Ambulance Reports
• Public Records Act Requests
• Public Works Department Reports
FISCAL IMPACT:
None for this action.
PRIOR CITY COUNCIL ACTION:
None for this action.
ATTACHMENTS:
1. Community Planning and Building Department Reports - February 2026
2. Fire and Ambulance Report - February 2026
3. Public Records Act Requests - January 2026
4. Public Works Director's Report - February and March 2026
CITY OF CARMEL-BY-THE-SEA
Monthly Report
Community Planning and Building Department
FEBRUARY 2026 – DEPARTMENT ACTIVITY REPORT
I. PLANNING PERMIT APPLICATIONS:
In February 2026, 38 planning permit applications were received.
II. BUSINESS LICENSE APPLICATIONS:
In February 2026, 3 business license applications were received.
III. BUILDING PERMIT APPLICATIONS:
In February 2026, 48 building permit applications were received.
IV. CODE COMPLIANCE CASES:
In February 2026, 17 new code compliance cases were created.
V. TRANSIENT RENTAL COMPLIANCE CASES:
In February 2026, 0 new transient rental compliance cases were created.
VI. ENCROACHMENT PERMIT APPLICATIONS:
In February 2026, 20 encroachment permit applications were received.
VII. TREE PERMIT APPLICATIONS:
In February 2026, 16 tree permit applications were received.
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Shelby Gorman, Administrative Coordinator SUBMITTED ON: March 1, 2026
APPROVED BY: Anna Ginette, Director of Community Planning and Building ATTACHMENT 1
VIII. YEAR-TO-DATE TRENDS
Table 1 includes the following February 2026 totals:
• Planning Permit Applications
• Business License Applications
• Building Permit Applications
• Code Compliance Cases
• Transient Rental Cases
• Encroachment Permit Applications
• Tree Permit Applications
February 2026 totals are provided alongside February 2025 totals for comparison. Compared to the same time period in the year 2025, Table 1 denotes percentage changes in the year 2026.
Table 1
Permit Application Totals and YTD Percentage Changes
PLANNING BUSINESS
LICENSES BUILDING CODE COMPLIANCE
TRANSIENT
RENTAL
COMPLIANCE
ENCROACHMENTS
TREE
REMOVAL &
PRUNING
2025 YTD
Totals 61 7 90 28 16 49 72
2026 YTD
Totals 71 10 104 44 1 47 45
YTD %
Difference +16.39% +42.86% +14.29% +15.56% -93.75% -4.08% -37.50% ATTACHMENT 1
Permit # Permit Type Permit Identifier Track Project Description Address/Location Date Received
Date
Approved
Status
26071 Appeal APP 26071 (AW Shucks) Appeal of Planning Commission Res. No. 2026-04 determining that the "drinking
establishment" use (UP 93-45) has been
abandoned.
Ocean Ave 3 SW San Carlos St 2/27/2026 In Review
26070 Appeal APP 26070 (Aw Shucks) Appeal of Planning Commission Resolution No. 2026-04
Ocean 2 SW of San Carlos 2/26/2026 In Review
26069 Design Study DS 26069 (Woodford) Closet expansion, roof modifications are needed. Sloped roof would be required to be
removed.
Torres St 2 SE of 3rd Incomplete
Submission
26068 Design Study DS 26068 (Salehi) One Existing garage door to be replaced with a new 8'6" x 7' roll-up door.
Sw corner of Santa Rita & 1st 2/27/2026 In Review
26067 Banners BA 26067 (Astons on the
Avenue)
Installation of 2 double-sided banner poles
for 7 days from August 6, 2026 - August 13,
2026 for Astons on the Avenue
Ocean from Junipero to
Monte Verde
2/26/2026 2/26/2026 Approved
26066 Design Study DS 26066 (Huber) One RETAINING WALL CONSTRUCTION, HELICAL PIER FND. STABILIZATION
TORRES 5 SE 9TH In Review
26065 Design Study DS 26065 (Ohana) Two Demolition of an existing 1,460 sf home and shed. Construction of a new 1,943 sf home
with detached 200 sf. garage and a detached
800sf. adu
Casanova Street 3NE of
Ocean Ave
In Review
26064 Notice of
Exempt Work
EW 26064 (Basi) Repaint exterior of house in Benjamin Moore "Latte".
SE corner San Antonio & 8th 2/25/2026 2/26/2026 Approved 26063 Design Study DS 26063 (Husted) Two Renovation and expansion of the existing residence; adding an ADU on top of the
residence with Solar Panels on the ADU roof
Carmelo St. 4 SE of 12th Ave. In Review
26062 Historic
Evaluation
HE 26062 (Wolfsen) paint exterior of building Lincoln 3 NE of 7th In Review 26061 Design Study DS 26061 (Twena) 1.SECOND BATH PROTOCOL - REMODEL
EXISTING BATHROOM TO ADD A TUB /
SHOWER & A SECOND SINK 1.1.CONVERT
CLOTHES WASHER TO HIGH EFFICIENCY
WASHING MACHINE FOR THE ADDITIONAL
WATER CREDIT FOR THE SINK WASHBASIN
2.RECONFIGURE [E] BEDROOM 2.1.DEMO
AND RELOCATE AN EXISTING CLOSET
2.2.REDUCE AND EXISTING WINDOW FROM
78/ x 40/ TO 50/ x 40/ ON THE WEST
ELEVATION
Carpenter 3 NW of 6th Incomplete
Submission
Planning Permit Report
02/01/2026 - 02/28/2026
Page: 1 of 5
ATTACHMENT 1
26060 Design Study DS 26060 (Las Olas) One Revise existing fence and retaining wall to add 18' of fence and retaining wall. Restore
previously existing trellis. Proposed Iron
handrail to replace existing wood handrail.
Proposed small bark mulch path North side of
property. Proposed landscaping revision,
planning, erosion and irrigation.
Carmelo Street 5 NW of
Ocean Avenue
2/25/2026 In Review
26059 Design Study DS 26059 (Schatz) Two Remodel & addition to an (E) single family house. Replace (E) asphalt shingle roof with
new shingle roof, replace (E) tar & gravel roof
with new self-adhered roof. Replace (E)
windows & ext. doors with new alum. clad
windows & doors. Replace (E) wood deck
with new composite wood deck & stairs.
Replace (E) wood railing with new stainless
steel railing. Add 166 sf of new floor area to
front of (E) house. No new landscaping or
hardscaping is proposed.
San Antonio 3 SE of 11th Ave 2/26/2026 In Review
26058 Design Study DS 26058 (West) One Removal of non-native invasive plants along Seventh Avenue adjacent to street and
private property which is bounded at the
north street edge by rolled asphalt berm
along Seventh Avenue. Proposed to till area
for healthy replacement plants of which are
low stature and from appropriate Coastal
Native California Flora. No permanent or
temporary irrigation is to be installed.
Therefore watering may occur as a
coordinated effort from hose bibs inside the
property and the City water truck.
SW Corner Carmelo & 7th Ave In Review
26057 Design Study DS 26057 (Schoone) One Lower Floor: proposed JADU 464 s.f. Main Floor: kitchen & bathrooms remodel Exterior
Changes: entry porch remodel. / D&W to be
replaced / horizontal wood siding & brick
veneer to be replaced w/ cement plaster. /
driveway - replace Asphalt surface w/ pavers
/ Chimney - Apply stone veneer over existing
brick
SE corner of Guadalupe and
3rd
In Review
Page: 2 of 5
ATTACHMENT 1
26056 Design Study DS 26056 (Sutherland) One This approval of Design Study DS 26056 (Sutherland) authorizes a hardscape removal
and repair bringing the project into
compliance with site coverage limits, and a
change of landscaping design and plants
located at Carmelo 5 SE of 2nd in the R-1
District and, APN: 010241033000 as depicted
in the plans stamped approved by Community
Planning and Building Department on
02/24/2026 unless modified by the conditions
of approval contained herein.
Carmelo 5 SE of 2nd 2/23/2026 2/27/2026 Approved
26055 Design Study DS 26055 (Stewart) Two A PROPOSED INTERIOR RENOVATION WITH
MINOR EXTERIOR IMPROVEMENTS TO AN
EXISTING 2 STORY RESIDENCE, INCLUDING
REPLACEMENT OF ALL WINDOWS AND
DOORS, NEW PLASTER AND WOOD SIDING,
REMOVAL OF A PORTION OF THE EXISTING
ROOF STRUCTURE, AND REPLACEMENT OF
ROOFING MEMBRANE; ALSO INCLUDES A
222 SF JADU ON LEVEL 1.
Santa Fe 4SW of 4th In Review
26054 Banners BA 26054 (Carmel Public
Library Foundation)
Installation of ___ double-sided banner poles
for 8 days from April 21, 2026 - April 29,
2026 for the Carmel Public Library
Foundation's "We the People Edition"
Ocean from Junipero to
Monte Verde
2/19/2026 In Review
26053 Use Permit UP 26053 (PRG Carmel LLC) Use permit amendment NW Corner of San Carlos St and 4th Ave
2/20/2026 In Review
26052 Design Study DS 26052 (Rowland-Smith) One The project is adding a vertical chimney for the Family Room fireplace on the North
elevation, removal of Window 'B' and
switching the locations of Door '1' & Window
'W'
4910 Monterey St 2/23/2026 In Review
26051 Design Study DS 26051 (Ball) One Update and changes to fenestrations Scenic 4 SE 13th 2/23/2026 In Review 26050 Notice of
Exempt Work
EW 26050 (Vagabonds) Installation of new 4x4 post 4 to 5 in concrete reinforce and straighten back to
original alignment. No change to fence
height, location, design, or color is proposed.
NE corner Dolores & 4th 2/19/2026 In Review
26049 Design Study DS 26049 (Silbergh) Streamlined Repair, removal, and replacement of failing sections of existing redwood fence and three
gates. Work to duplicate siting, materials, and
dimensions/ heights of existing approved
fence along Lincoln Street and Tenth Avenue,
and to the east side of driveway.
NW corner Lincoln St & 10th
Ave
2/18/2026 2/18/2026 Approved
Page: 3 of 5
ATTACHMENT 1
26048 Notice of
Exempt Work
EW 26048 (Hein-Cozzi) Repainting house body and trim with Benjamin Moore HE 85 Fairview Taupe.
NE corner Lobos & 1st Ave 2/18/2026 2/19/2026 Approved
26047 Design Review DR 26047 (Zephvr NV LLC) 2 SW of 5th on Junipero Carmel, Ca. 93921 Junipero 2 SW of 5th Closed 26046 Appeal APP 26046 (Verizon Sequoia
Deployment)
Appeal of planning commission decision for
DR 25313 & UP 25314.
Public ROW in front of
Carmelo 4 SE of 10th
2/13/2026 In Review
26045 Appeal APP 26045 (Polito) Appeal to Planning Commission: staff decision denying the replacement of a front walkway,
because the property has exceeded the
maximum allowance for site coverage.
Monte Verde Street 7 SW of
9th Avenue
2/20/2026 In Review
26044 Design Study DS 26044 (Micek) One Expand existing deck 224 SF; new 573 SF accessory dwelling unit below
existing/expanded deck; remove 8 SF trash
enclosure; relocate existing walkway to
house; add 10 SF for closet at main floor
bedroom 2.
Camino Real 9NE of 4th
Avenue
2/17/2026 In Review
26043 Historic
Evaluation
HE 26043 (Harold) 16 S.F. CLOSET ADDITION TO EXISTING 816 S.F. SINGLE STORY SINGLE FAMILY
RESIDENCE. INCLUDES 500 S.F. REMODEL,
REPLACEMENT OF EXISTING WINDOWS AND
NEW/RELOCATED WINDOWS, AND NEW
FRENCH DOORS OPENING ONTO NEW 43
S.F.DECK AND STAIRS. ALSO INCLUDES NEW
ROOFING OVER EXISTING HOUSE TO
MATCH GUEST UNIT.
Guadalupe 3 SW of 2nd 2/20/2026 In Review
26042 Design Review DR 26042 (Pine Inn) Remove Tar & Car sheet roof in order to install a Secure Rock and 50 mil gray PVC
Membrane roof
SW corner of Lincoln & 6th
Ave
Closed
26041 Sign SI 26041 (Compass
Management)
Install (1) single sided wall sign; routed and
painted red cedar wood (5.56 sqft)
Junipero 3 NW of 6th 2/20/2026 In Review
26040 Design Study DS 26040 (Smith & Chi) Two REMODEL (E) HISTORIC COTTAGE AND (E) ONE STORY ADDITION. ADD NEW ENTRY
BETWEEN (E) COTTAGE AND NEW
GARAGE/ADU. ADD NEW ATTACHED GARAGE
WITH ADU ABOVE. ADD NEW PRIMARY
BEDROOM WING. ADD UPPER FLOOR STUDY
ABOVE (E) ONE STORY ADDITION. ADD NEW
LANDSCAPING AND FENCE AT FRONT OF
PROPERTY.
Monte Verde 2 NW of 12th 2/9/2026 In Review
Page: 4 of 5
ATTACHMENT 1
26039 Design Study DS 26039 (Stromatt) One REMOVE HARDSCAPE IN PLAN TO COME
INTO COMPLIANCE WITH CITY
REGULATIONS. USE MULCH FOR ALL
PATHWAYS AND GATHERING AREAS. REPAVE AND REDUCE EXISTING DRIVEWAY AND INSTALL PROPER DRAINAGE SYSTEM.
Santa Rita 3 NW of 1st 2/9/2026 In Review
26038 Design Study DS 26038 (Lord) One Add a new 22kw backup generator Guadalupe 3 SE of 2nd 2/17/2026 In Review 26037 Notice of
Exempt Work
EW 26037 (LePage) Removal and replacement of 2 rotted gate posts and 7'2" trellis located above the gate
in the front yard entry, removal and
replacement of 4 rotted posts on south
property line. Material and style to match
original.
4920 Monterey St 2/4/2026 2/6/2026 Approved
26036 Design Study DS 26036 (Caputo) One Refresh & Exterior Facade improvements as per plans and specifications (attached).
Summary Interior: Remove and replace
Kitchen casework and appliances, floor and
wall finishes. Removed and replace Master
Bathroom: casework and plumbing fixtures,
floor and wall finishes. Replace (2) (E)
skylights In Dining Area. Summary Exterior:
(N) Carmel stone facade (select locations),
(N) garage door at front elevation and (N)
patio doors (2 ea) @ side and back yards.
New Landscape (Front and Back yards) as per
separate plan.
3 Dolores NE 3rd In Review
26035 Design Review DR 26035 (Wolfsen) One PAINT EXTERIOR OF BUILDING LINCOLN 3 NE OF 7TH In Review 26034 Sign SI 26034 (Monterey Bay
Property Management)
Install (1) 24" x 18" DS Wood Blade Sign on
Existing Bracket; Install (1) 17.5" x 5" DS
Wood Directory Sign in Exiting Frame
Hampton Court, San Carlos &
7th
2/9/2026 In Review
Total Records: 38 3/2/2026
Page: 5 of 5
ATTACHMENT 1
Entity # Application
Type
Business
Name
Business Description Location Date
Received
Date
Approved
Status
26010 New Business Compass Real Estate Brokerage - meet/advise clients, sell real estate, execute contracts
W/S Junipero/5th 2/25/2026
26009 New Business Professional
Design
Consultants,
Inc.
Mechanical Engineering Design Dolores 2 SW 11th Pending Assignment
26008 Ownership
Change
Carmel
Fireplace Inn
Lodging SW corner of San Carlos and
4th Ave
2/20/2026 In Review
Total Records: 3 3/2/2026
02/01/2026 - 02/28/2026
Business License Report
Page: 1 of 1
ATTACHMENT 1
Permit # Date
Submitted
Date
Approved
Project Description Valuation Permit Type Property Location 260104 2/27/2026 Remove existing roof and replace with new CertainTeed Presidential TL roof in color "Solaris Country Gray".
18,000 Roofing Guadalupe 3 NW of
5th
260103 2/27/2026 Install a new roof mounted solar PV system, 5.28kW, 12 panels and one 10kWh battery.
37,558 Electrical NE Corner of Scenic &
12th
260102 2/27/2026 2/27/2026 Remove existing forced air furnace and replace with new mini split Fujitsu heat pump Model #AOUH24KWAS3, 2ton, 24,000 BTU
7,600 Mechanical Santa Fe 5 NE of 6th
260101 2/26/2026 2/27/2026 Remove shake roof and replace with composition shingle CertainTeed Presidential TL in color "Autumn Blend".
20,400 Roofing NE Corner of Monte
Verde & 3rd
260100 2/25/2026 Replace existing fuse panels with new sub-panel. 5,000 Electrical Monte Verde 2 SW of Ocean
260099 2/25/2026 2/25/2026 Remove and replace all interior doors and hardware. Remove and replace all kitchen cabinet doors, drawers, drawer faces, and hardware. Remove and replace existing kitchen
countertops. Refinish/replace interior flooring. Install all new baseboards, interior door trim, and interior window trim.
Paint interior walls, interior ceilings, interior doors, and interior windows. Install new shades/blinds throughout the home interior.
0 Exempt Work San Antonio 5 SE of
Ocean
260098 Remodel of one bathroom 35,000 Building 8th 2 SW of Monte Verde
260097 2/25/2026 Install (8) Hyundai HIN-T440 pv modules of 3.52 kw and (3) MCI-2 Solar shutdowns and (1) Tesla Powerwall 2 of 11.5 kw and (1) Tesla Backup switch of 200A. Tapping into 125A main. 41,130 Electrical 2982 Franciscan Way
260096 Primary bedroom: remove flat ceiling, new joists; revised closets; Garage: new forced air; furnace and ductwork;
Drawing Room: non-structural wood frames, post details; insulation; blackout shade in (E) skylight
64,000 BP Revision NW Corner 6th and
Santa Fe
260095 2/23/2026 2/24/2026 Remove damaged area of home due to tree assess structural damage for repairs
12,000 Demolition Monte Verde 4 NW of
4th
02/01/2026 - 02/28/2026
Building Permit Report
Page: 1 of 5
ATTACHMENT 1
260094 2/23/2026 Lower Floor: proposed JADU 464 s.f. / Main Floor: kitchen & bathrooms remodel / Exterior Changes: entry porch remodel.
D&W to be replaced./ horizontal wood siding & brick veneer to be replaced w/ cement plaster / driveway - replace Asphalt surface w/ pavers.
150,000 Building SE Corner of
Guadalupe & 3rd
260093 2/20/2026 2/20/2026 Removal of cabinetry, countertops, decorative finishes, floor finishes, tile, and shelving.
NOTE: NO DEMOLITION OF SHEETROCK, FRAMING, OR
OTHER BUILDING CODE REGULATED ELEMENTS
AUTHORIZED AS PART OF THIS WORK.
0 Exempt Work NW Corner of San
Antonio & 8th
260092 2/20/2026 ADU 400,000 Building Guadalupe 5 SE of Ocean
260091 2/18/2026 2/23/2026 Installation of new ESS to work with existing solar PV system. 47,097 Electrical NE Corner of Lincoln & 2nd
260090 2/18/2026 2/18/2026 Remove 50 gallon water heater. Replace with a Bradford White 40 gallon RG240S6N.
2,500 Plumbing SW Corner of Carmelo
& 11th
260089 2/17/2026 2/18/2026 Tear off existing wood shakes and install new CertainTeed Presidential TL comp roof in color "Autumn Blend".
39,250 Roofing NW Corner of Lincoln
& 12th
260088 2/17/2026 Remove leaking deck material, replace any rotten wood, reapply waterproofing (composeal gold waterproof
membrane) and cover waterproofing w/ new 8 x 32 tile.
flash and counter flash all membrane penetrations.
75,000 Building Junipero 2 SW of 5th
260087 2/13/2026 Retroactive permit to authorize the split of one shower into two shower units.
7,500 Building Camino Real 2 SE of
11th
260086 2/13/2026 2/17/2026 Tear off existing wood shingle roof. Install new underlayment, one layer of 15 lb asphalt saturated roofing felt over 72 lb mineral surface cap sheet. Install 19 squares of #1 Certigrade 100% vertical grain blue label 16" multi width cedar wood shingles over one layer of 72lb mineral surface cap sheet forming a class "A" fire rated roof system.
CONDITION: 1) The rolled eaves are a historic feature that is required to be maintained. 2) A planning inspection is
required once installation is complete to confirm historic integrity.
115,941 Roofing Vizcaino 12 SW of
Mountain View
Page: 2 of 5
ATTACHMENT 1
260085 New synthetic shake roof, several new in-kind window and door replacements, new exterior chimney on east building elevation, new fireplace and trellis at the east property line, and various site modifications (retaining walls, new patio, etc.)
50,000 BP Revision NE Corner of 12th and
San Antonio
260084 2/11/2026 2/11/2026 Replacement of main electrical panel. 5,000 Electrical NW Corner of Dolores & 7th
260083 2/11/2026 2/13/2026 Remove roof, Install a Brava single width slate roof in "Cottage", with brown 60mil DuroLast PVC on flat section 80,611 Roofing Camino Real 5 SE of
9th
260082 2/11/2026 2/11/2026 Installation of drainage system elements not previously installed under BP 19-399.
9,000 Building Santa Rita 2 SW of 5th
260081 2/11/2026 Exterior remodel consisting of new finishes, replacement of doors and windows, infilling 1 opening, replacement of metal roof, and site improvements of repairing driveway and adding paving on top of existing paving.
200,000 Building Scenic 1 NE of 10th
260080 2/10/2026 2/10/2026 Replace main meter electrical in same location, 200 Amp to 200 Amp.
3,200 Electrical Vista 2 NW of Mission
260079 2/10/2026 2/17/2026 Remove existing gray comp shingles and replace with new Malarkey Legacy "Natural Wood" colored comp shingles.
Work on unit "E" only.
16,940 Roofing Junipero 2 NW of 5th,
Unit E
260078 2/10/2026 2/17/2026 Remove existing gray comp shingles and replace with new Malarkey Legacy "Natural Wood" colored comp shingles.
Work on unit "A" only.
32,870 Roofing Junipero 2 NW of 5th,
Unit A
260077 2/10/2026 2/13/2026 Installation of temporary 20'x40' tent on patio. 3,800 Building SE Corner of Dolores & 7th
260076 2/10/2026 2/10/2026 Lower existing shower curb to a walk-in opening to accommodate access, increase shower opening width from
20" to 26".
4,500 Plumbing Monterey 3 SW of 2nd
260075 2/10/2026 Bathroom remodel and add a half bathroom. 100,000 Building Carpenter 2 NW of 4th 260074 2/9/2026 2/9/2026 Installation of new flooring throughout the house. Extend kitchen cabinets to increase cabinet storage. Patch plaster and paint as necessary. No exterior work authorized.
0 Exempt Work Guadalupe 3 NE of 3rd
260073 2/9/2026 2/19/2026 Addition of an ADA counter to an existing bar top seating area at A.W. Shucks.
5,000 Building Ocean 2 SW of San
Carlos
260072 2/6/2026 2/13/2026 Replacement of an existing wood framed stair (and handrail/guardrail) that was removed due to required
underpinning site work along the east property line.
20,000 Building SE Corner of Lincoln &
5th
Page: 3 of 5
ATTACHMENT 1
260071 2/6/2026 2/6/2026 Remove and replace stage plywood and rotten deck boards. 0 Building NE Corner of Santa Rita & Mountain View
260070 2/6/2026 2/27/2026 Remove existing wood shake roof. Install new plywood, synthetic felt, and CertainTeed Presidential TL composition shingles in color "Country Gray".
36,000 Roofing 25995 Ridgewood
Road
260069 2/9/2026 2/23/2026 SWO Corrective Action: Remodel 3 (three) bathrooms, including MEP & drywall. Entire BR #2 drywall replacement. 60,000 Building Forest 5 SW of 7th
260068 2/6/2026 2/23/2026 Reinstallation of an Electrical Submersible Sump Pump in an Existing 19"W x 36"L x 20"D Concrete Sump Well in Floor of Existing Retail #4 Space. New 1-1/2" Diameter ABS Storm Drain Pipe to Run Through Back Wall of Retail #4 Space, into Existing Crawlspace and Connect with Existing Buried 4" ABS Storm Drain Pipe Outside of Building that Drains to Ocean Avenue through Existing Piping in Curbing. Reconnect
Existing 2" Drain Pipe from Existing Laundry Room Floor Drain to Existing 4" Sewer Drain Pipe in Crawlspace. No Trees Shall be Removed as Part of this Project.
35,000 Plumbing NE Corner of Monte
Verde & Ocean
260067 2/5/2026 2/19/2026 In-kind repair of damaged balcony framing. Balcony 4 - decking, guardrail, joists, beams, and posts. Balcony 5 - Single post, post base, deck joists, and guardrail at steps. 20,000 Building SE Corner of Mission
& 5th
260066 2/5/2026 2/19/2026 Replace damaged balcony framing and railings to comply with CA SB 721. Bring all railings up to code height.
25,000 Building Ocean 3 SE of
Carpenter
260065 2/5/2026 2/5/2026 Drain and remove existing 40 gallon gas water heater, install new water heater pan run drain out to daylight. Install new 50 gallon gas Bradford White water heater, new water,
flexes, and gas flexes. Strap using existing earthquake straps. 2,200 Plumbing Santa Fe 2 SE of
Ocean
260064 2/5/2026 2/6/2026 In-kind replacement of five deteriorated front fence posts with matching wood posts secured in concrete footings.
Fence height, alignment, and materials to remain unchanged. 500 Exempt Work San Carlos 5 SW of
10th
260063 2/4/2026 2/27/2026 Installation of a 4' tall grape stake fence along east property line, 28lf. Construction of four 16" stone columns, pedestrian gate, driveway gate, pergola, and stone house front veneer. 62,000 Building Mission 2 NW of 2nd
Page: 4 of 5
ATTACHMENT 1
260062 2/3/2026 2/5/2026 Replacement of five windows in kind in the kitchen and living room with Marvin double pane windows in white finish to match existing.
Demolish existing kitchen cabinetry, counter tops, appliances, and finishes. Install new in the same footprint.
0 Building Santa Rita 5 SE of 2nd
260061 2/3/2026 2/19/2026 Remodel three bathrooms and kitchen with electrical updates in those areas.
120,000 Building Camino Real 2 NE of
10th
260060 2/3/2026 2/3/2026 Replacement of all windows and doors in like-for-like dimension and style with simulated divided lights with
"beveled" profile mullions, exteriors pre-finished in "abalone", the replacement of the front door in solid wood stained in Minwax “Dark Walnut” with true divided lights, and garage door in solid wood, carriage style and stained to match entry door.
150,000 Exempt Work Lincoln 3 NE of 13th
260059 2/2/2026 2/5/2026 Repair damage from fallen tree of single wall post and beam construction residence. Repair to meet code of the original build.
100,000 Building Mission 5 NW of 1st
260058 2/2/2026 Bathroom remodel (full bath to half bath) removal of bathroom fittings. Installation of new toilet sink and electrical outlets.
30,000 Building Forest 2 SE of 8th
260057 2/2/2026 2/2/2026 Remove existing composition shingles, install new CertainTeed Presidential TL composition shingles in color "Autumn Blend".
13,000 Roofing Mission 3 NE of 4th
Total Records: 48 3/2/2026
Page: 5 of 5
ATTACHMENT 1
Case # Case Date Status Location Problem Description Date Received
Date Closed
26044 2/21/2026 Closed Mission 5 SE of 8th Cone in the public right-of-way to save a parking space
2/6/2026 2/21/2026
26043 2/21/2026 Closed A-frame sign at the front entrance 2/13/2026 2/21/2026 26042 2/21/2026 Open NW Corner San Carlos &
Ocean
A-Frame sign at storefront entrance 2/13/2026
26041 2/21/2026 Open Tree work after permissible construction hours; landscaping in public right-of-way, site
coverage changes, wooden retaining walls,
and fence post installation without permits.
2/21/2026
26040 2/20/2026 Open Ocean 2 SW of Dolores Roof construction with authorization 2/20/2026 26039 2/17/2026 Closed Ocean 2 SW of Monte Verde Power-washing runoff flowing into sidewalk 2/17/2026 2/17/2026 26038 2/20/2026 Open Monterey Street 3 NW of 2nd
Avenue
Possible rat infestation
26037 2/20/2026 Closed Lobos 4 NE of 2nd Construction site at 4910 Monterey Street may not be draining properly and may be
causing flooding to neighboring properties.
2/17/2026 2/20/2026
26036 2/19/2026 Open Junipero 8 NW of 10th
(residence) & Empty lot @
9th Ave. between Junipero &
Mission (City storm drain)
Concrete walkway from back gate to large
storm drain; walkway was installed without a
permit.
2/2/2026
26035 2/19/2026 Open Carmel Square, San Carlos 2
NE of 7th
Balloons and streamers in courtyard on
Valentine's Day weekend
2/19/2026
26034 2/11/2026 Closed SW corner of Lincoln and 7th Cones with "No Parking" adjacent to public parking
2/11/2026 2/11/2026
26033 2/7/2026 Closed North Carmelo 5 SE of 2nd Roof color is possible deviation from what was approved
2/5/2026 2/28/2026
26032 2/6/2026 Open NW Corner of Junipero & 6th Loud music coming from the business that can be heard by adjacent residents during
afternoon and late-night hours.
1/31/2026
Code Compliance Report
02/01/2026 - 02/28/2026
Page: 1 of 2
ATTACHMENT 1
26031 2/6/2026 Closed West Side of Mission Street
between 8th & 10th Avenues
Delineator post with base and "Reserved
Parking" cones in public parking space
2/6/2026
26030 2/6/2026 Open SW Corner Mission & 12th Tree work without a permit 2/6/2026 26029 2/4/2026 Open NW Corner of Lobos & 4th Unpermitted site work in the public right-ofway and in the back yard 2/4/2026
26028 2/2/2026 Closed Forest 5 SW of 7th Obtained required permit for:
Exceeded the scope of work on the exempt
work authorization, # 250512. Appears a
complete remodel of upstairs bath and
upstairs bedroom at NW corner that requires
proper building permit. Given the o.k. to clean
up site and "safe off" as needed. See
attached photos.
1/30/2026 2/27/2026
Total Records: 17 3/2/2026
Page: 2 of 2
ATTACHMENT 1
Case # Street Status Date Received Last Status Date Date Closed 26013 Mission 1st NOV sent 1/13/2026 1/27/2026
Total Records: 1
Transient Rental Report
01/01/2026 - 02/28/2026
3/4/2026
Page: 1 of 1
ATTACHMENT 1
Permit # Permit Type Date
Submitted
Project Description Property Location Date Issued Status 260047 Temp Ench 2/27/2026 Reservation of four spaces along sixth avenue for reroofing project.
SW Corner of Lincoln & 6th 3/2/2026 Issued
260046 Temp Ench 2/26/2026 PG&E to extend overhead primary, replace poles, replace overhead transformer, replace
overhead services, replace anchor, replace
overhead fuses, install overhead secondary
and install overhead transformer. ROAD
CLOSURE REQUIRED. PM# 35703954
Santa Fe 3 NE of 5th 2/27/2026 Issued
260045 Temp Ench 2/26/2026 Applicant to trench, backfill & install electric substructures. PG&E to install new
underground service and underground
secondary. PM# 35644009
Mission 3 NE of 10th 2/27/2026 Issued
260044 Driveway 2/24/2026 Driveway replacment Rio 2 NW of Santa Lucia In Review 260043 Perm Ench 2/23/2026 Replace existing wood handrail with iron handrail
Carmelo 5 NW of Ocean In Review
260042 Temp Ench 2/19/2026 Sewer lateral replacement, approx. 40 ft. Casanova 5 NW of Ocean 2/23/2026 Issued 260041 Temp Ench 2/19/2026 Replace sewer lateral using pipe bursting. NE Corner of Camino Real & 11th
2/19/2026 Issued
260040 Temp Ench 2/18/2026 Repave sidewalk and reset bench into concrete. repair after Cal-AM water repaired
water main leak
NE Corner of Ocean & Dolores 2/19/2026 Issued
260039 Temp Ench 2/18/2026 Repave road after Cal-AM Water installed new water service line for home remodel.
SW Corner of Santa Rita & 1st 2/19/2026 Issued
260038 Temp Ench 2/13/2026 Applicant to trench, backfill, and install electric substructures. PG&E to install
enclosure and underground service. PM#
35606179.
Santa Fe 2 SW of Mountain
View
2/19/2026 Issued
260037 Temp Ench 2/13/2026 Sewer lateral replacement. SE Corner of Carmelo & Ocean 2/19/2026 Issued Encroachment Permit Report
02/01/2026 - 02/28/2026
Page: 1 of 3
ATTACHMENT 1
260036 Temp Ench 2/6/2026 Replace full sewer lateral from house to city main.
Santa Fe 4 SE of 2nd 2/19/2026 Issued
260035 Temp Ench 2/6/2026 Repair of sewer lateral from cleanout to street.
Dolores 2 SW of 2nd 2/10/2026 Issued
260034 Temp Ench 2/6/2026 Dig and replace 4" sewer from home to city connection.
CONDITION: No work will be permitted from
2/9-2/13 2026.
Camino Real 3 SW of 9th 2/6/2026 Issued
260033 Temp Ench 2/5/2026 18" wide trench on street from house to electrical post across street to accommodate
electric and gas lines to service new house.
CONDITION: No work permitted the week of
Feb. 9th - 13th.
Mission 3 NE of 10th 2/5/2026 Issued
260032 Temp Ench 2/5/2026 PG&E to adjust conductor. PM# 46717377 Dolores St & 1st Ave, Carmel 2/10/2026 Issued 260031 Temp Ench 2/4/2026 Install additional 7' long driveway tread extension into public right-of-way with
dymondia planting in between each tread.
Last 3' of driveway approach to be asphalt.
Dolores 3 NW of 13th 2/5/2026 Issued
260030 Temp Ench 2/4/2026 PM#35712521-PG&E to Restore 4'x4' asphalt due to emergency electric work.
CONDITION: No work permitted the week of
Feb. 9th - 13th.
Del Mar Parking Lot 2/5/2026 Issued
260029 Temp Ench 2/2/2026 TCP for lane shift for MH #21. Access for fiber splicing on 7th Ave. AT&T Job
#A05DX6C.
CONDITION: No work permitted the week of
Feb. 9th - 13th.
SW Corner of Lincoln & 7th 2/5/2026 Issued
Page: 2 of 3
ATTACHMENT 1
260028 Temp Ench 2/2/2026 Applicant to trench, backfill & install electric substructures. PG&E to replace pole, replace
overhead transformer, replace overhead
services & install underground service. ROAD
CLOSURE REQUIRED. PM# 35671213
NE Corner of Torres & 10th 2/5/2026 Issued
Total Records: 20 3/2/2026
Page: 3 of 3
ATTACHMENT 1
Permit # Permit Date Permit Type Location of Property Description Status Approved Date
26030 2/2/2026 2. Tree
Removal/Pruning
End of 12th & Junipero 1 double trunk oak on Lot A, one multi trunk oak on lot B
Approved 2/3/2026
26031 2/4/2026 1. Tree Evaluation Carmelo 3 SW of 11th 1 Cypress tree in the front yard In Review 26032 2/4/2026 VOID- DUPLICATE OF 25-326 Closed
26033 2/4/2026 2. Tree
Removal/Pruning
The tree's roots are located
along the southern most
fence line, in the southwest
corner of the property.
Approx 90 percent of the
tree's trunk is over the fence
line.
1 tree, ~30 feet tall, Monterrey Pine. Dog
Legged and dangerously tall. Grows over
fence line and hangs over neighbors home.
The tree poses serious risk to property
damage and personal injury.
In Review 2/26/2026
26034 2/6/2026 2. Tree
Removal/Pruning
Camino Real 3 SE of Ocean 1 redwood tree, 25" DBH In Review 26035 2/9/2026 2. Tree
Removal/Pruning
SW Corner of Mission and
11th
one eight inch Black Acacia In Review
26036 2/10/2026 2. Tree
Removal/Pruning
2 SE of 13th and San Carlos Trim two coast live oaks. Remove limbs over home for insurance.
In Review
26037 2/13/2026 2. Tree
Removal/Pruning
NW Corner of Mission and
12th
Prune oak trees Approved 2/18/2026
26038 2/17/2026 2. Tree
Removal/Pruning
Dolores 2 NW of 10th Ave. TRim four 10-20' oak tree branches that are touching where the second story addition is
being built
Approved 2/27/2026
26039 2/18/2026 2. Tree
Removal/Pruning
Monte Verde 2 SW of 8th,
Carmel
removal of black locust In Review
26040 2/19/2026 2. Tree
Removal/Pruning
TORRES 4 SE 8 Per Insurance Co. demand: remove 2 trees & trim vegetation close to structure
In Review
26041 2/20/2026 2. Tree
Removal/Pruning
Santa Fe 5 SE of 8th 1- cypress tree in front yard, right hand side, + 60' tall. 1- dying pine tree, in front yard,
left hand side, + 60' tall
In Review
26042 2/20/2026 2. Tree
Removal/Pruning
Vizcaino 7 SW of Mountain
View
1 multi stemmed dying oak tree In Review
26043 2/26/2026 1. Tree Evaluation Santa Rita 5 NW of 2nd Tree uprooting sewer box in driveway and patio (pavers)
In Review
Tree Permit Report
02/01/2026 - 02/28/2026
Page: 1 of 2
ATTACHMENT 1
26044 2/27/2026 2. Tree
Removal/Pruning
26245 Dolores St. 2 trees next to house (garage) Approved 2/27/2026 26045 2/27/2026 1. Tree Evaluation Carmelo 7 NE of Ocean One very large Monterey pine In Review Total Records: 16 3/2/2026
Page: 2 of 2
ATTACHMENT 1
*The performance goal for Code-3 (life threatening emergency-lights & siren) ambulance calls with a response time of 5 minutes or less from dispatch to arrival is 95%.
CITY OF CARMEL-BY-THE-SEA
Monthly Report
Public Safety
February 2026
FIRE/AMBULANCE REPORT
Summary of Carmel Fire & Ambulance’s February Calls for Service.
FIRE/AMBULANCE PERFORMANCE MEASURE
The performance goal for Code-3 (life threatening emergency-lights & siren) fire/ambulance calls with a response time of 5 minutes or less from dispatch to arrival is 95%. For the month of February 2026, the fire/ambulance were unable to meet those performance measures. The response time was 94% being under a five-minute response time with three (3) code-3 calls over 5 minutes.
Total number of combined incidents for Fire/Ambulance: 84 with an average response time: 3:53 min.
Fire/Ambulance Calls Outside of Carmel
There were 20 calls for Ambulance response outside of Carmel-by-the-Sea with the highest total responses being in Pebble Beach and Cypress.
Code 3 Events Over 5 minutes = 2 out of 42 total calls: (All in Carmel-by-the-Sea)
SERVICE CALLS
1. 260218-MNT01412 E15 delayed due to weather: Lincoln St.
2. 260214-MNT01285 E15 delayed due to traffic: Satna Lucia Ave.
3. 260227-MNT01654 E15 delayed due to time of day: Cassanova St./9th Ave.
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Todd Trayer, Chief of Police
APPROVED BY: Brandon Swanson, City Administrator
ATTACHMENT 2
*The performance goal for Code-3 (life threatening emergency-lights & siren) ambulance calls with a response time of 5 minutes or less from dispatch to arrival is 95%.
Attachments:
1. RESPONSE SUMMARY REPORT BY INCIDENT TYPE 27060 CARMEL-BY-THE-SEA Alarm Date From: 02/01/2026 To: 02/28/2026
This shows all calls for service for Fire/Ambulance within Carmel-by-the-Sea
2. CARMEL-BY-THE-SEA February 2026 Response Summary Report by Incident Type a. This shows a graph of the calls within Carmel-by-the-Sea, the average response time, and % under 5 minutes.
b. RESPONSE SUMMARY REPORT BY DISTRICT 27015 CARMEL-BY-THE-SEA FIRE AMBULANCE Alarm Date From: 02/01/2026 To: 02/28/2026This shows all the calls for service outside of Carmel-by-the-Sea that our Fire/Ambulance responded to.
3. CITY OF CARMEL - FIRE AMBULANCE DEPARTMENT February 2026 Response Summary Report by District Type
This shows a graph of the outside districts, the average response time and % under 5 minutes
4. Countywide Map
a. This map was provided to show the current boundaries of districts for Fire/Ambulance response (shows the map for items 3 and 4 above).
ATTACHMENT 2
Incident Type
Category Incident Type Alarm Date Incident Number Response Time Combined Address Cross Street Priority
CYPRESS
Medical Fall 2/8/2026 6:53 AM 260208-MNT01135 0:07:03 25645 RYAN PL 3 Medical Sick case 2/12/2026 8:39 AM 260212-MNT01241 0:12:17 23860 CORTE VENDAO 3 Medical Stroke / CVA 2/9/2026 7:27 AM 260209-MNT01156 0:04:46 3226 CAMINO DEL MONTE 3 Noemerg Cancelled 2/15/2026 7:07 AM 260215-MNT01308 0:05:21 26135 CARMEL RANCHO BOULEVARD 3 Noemerg Cancelled 2/16/2026 6:11 PM 260216-MNT01346 0:00:00 5 CROSSROADS BLVD 3 5 0:05:53
MID COAST
Noemerg No incident found upon arrival / location error 2/8/2026 12:11 PM 260208-MNT01146 0:17:51 HWY 1 3 1 0:17:51
MONTEREY
Medical Sick case 2/21/2026 6:46 PM 260221-MNT01504 0:08:43 1501 SKYLINE DR 3 Medical Unknown problem (medical) 2/23/2026 12:20 PM 260223-MNT01555 0:00:00 200 GLENWOOD CIRCLE 3 Medical Fall 2/5/2026 6:15 PM 260205-MNT01064 0:11:38 CASANOVA AVENUE 3 Medical Unknown problem (medical) 2/5/2026 1:25 PM 260205-MNT01053 0:11:56 2000 MARSALA CIRCLE 3 4 0:08:04
PACIFIC GROVE
Medical Sick case 2/10/2026 10:36 AM 260210-MNT01189 0:19:07 1027 FUNSTON AVENUE 2 1 0:19:07
PEBBLE BEACH
Medical No appropriate choice (medical response) 2/14/2026 7:56 PM 260214-MNT01299 0:07:15 1500 CYPRESS DR 3 Medical Other traumatic injury 2/21/2026 12:13 PM 260221-MNT01492 0:00:00 1576 CYPRESS DRIVE 3 Medical Sick case 2/27/2026 11:51 AM 260227-MNT01660 0:06:48 4166 SUNRIDGE ROAD 3 Medical Unconscious victim 2/22/2026 7:49 AM 260222-MNT01515 0:09:09 SEVENTEEN MILE DR CYPRESS DR 3 Noemerg Cancelled 2/17/2026 12:27 PM 260217-MNT01367 0:08:17 3152 FOREST LAKE ROAD 3 5 0:06:18
SEASIDE
Medical Allergic reaction / stings 2/8/2026 4:33 AM 260208-MNT01133 0:12:55 1933 FREMONT BOULEVARD 3 Noemerg Cancelled 2/2/2026 5:18 AM 260202-MNT00959 0:08:01 1708 HAVANA STREET 3 Noemerg Cancelled 2/7/2026 11:11 AM 260207-MNT01106 0:07:00 202 MALMEDY ROAD 3 Noemerg Cancelled 2/15/2026 4:00 AM 260215-MNT01307 0:12:00 PHEASANT RIDGE ROAD 3 4 0:09:59
Code 2 Calls 1
Code 3 Calls 19
20 Total Average Response Time 0:11:12
RESPONSE SUMMARY REPORT BY DISTRICT
27015 CARMEL-BY-THE-SEA FIRE AMBULANCE
Alarm Date From: 02/01/2026 To: 02/28/2026
Total # of Incidents
26 02 CFA Activity Report.xlsx 1
ATTACHMENT 2
District Response Number Average Response Time
Carmel Highlands 0 0:00
Carmel Valley 0 0:00
Cypress 5 5:53
Marina 0 0:00
Mid Coast 1 17:51
Monterey 4 8:04
Pacific Grove 1 19:07
Pebble Beach 5 6:18
Seaside 4 3:14
Total Responses 20 10:04
Total Code 3 Calls: 17
CFA Response Times for Code 3
Calls ≤ 5 minutes: 94%
CITY OF CARMEL - FIRE AMBULANCE DEPARTMENT
FEBRUARY 2026
Response Summary Report by District Type
Carmel Highlands
0%
Carmel Valley
0% Cypress
25%
Marina
0%
Mid Coast
5%
Monterey
20%
Pacific Grove
5%
Pebble Beach
25%
Seaside
20%
Carmel Highlands
Carmel Valley
Cypress
Marina
Mid Coast
Monterey
Pacific Grove
Pebble Beach
Seaside
S:\600-Public-Safety\601-Fire-Safety-Admin\601-05-Fire-Services-OtherAgencies\Carmel\CFA Reports\26 02 CFA Response Summary.xlsx 3/3/2026 ATTACHMENT 2
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
Animal bites 2/1/2026 3:18 PM 260201-MNT00944 0:03:18 PINE RIDGE ROAD 3 Breathing problems 2/3/2026 3:01 PM 260203-MNT01002 0:00:00 OCEAN AVENUE 3 Breathing problems 2/8/2026 9:35 PM 260208-MNT01155 0:02:51 LINCOLN STREET 3 Cardiac arrest 2/20/2026 3:35 PM 260220-MNT01464 0:03:55 MONTE VERDE STREET 12TH AVENUE 3 Chest pain (non-trauma) 2/28/2026 9:32 PM 260228-MNT01702 0:02:36 DOLORES ST 3 SW OF 3RD AVENUE 3 Diabetic problems 2/1/2026 4:10 PM 260201-MNT00946 0:01:22 LINCOLN STREET 3 Diabetic problems 2/24/2026 4:08 AM 260224-MNT01568 0:03:11 DOLORES ST 5TH AVE 3 Fall 2/5/2026 12:11 PM 260205-MNT01054 0:01:00 SAN CARLOS ST OCEAN AVE 3 Fall 2/24/2026 11:44 AM 260224-MNT01578 0:01:48 OCEAN AVENUE LINCOLN STREET 3 Fall 2/5/2026 2:54 PM 260205-MNT01058 0:01:51 LINCOLN STREET 3 Fall 2/14/2026 4:20 PM 260214-MNT01291 0:02:52 DOLORES ST 3 Fall 2/24/2026 10:46 AM 260224-MNT01577 0:03:02 LINCOLN STREET 7TH AVENUE 3 Fall 2/26/2026 4:41 PM 260226-MNT01644 0:03:44 SCENIC ROAD 11TH AVENUE 3 Fall 2/23/2026 6:59 PM 260223-MNT01563 0:03:58 SAN ANTONIO AVE 13TH AVE 3 Motor vehicle collision 2/4/2026 4:06 PM 260204-MNT01036 0:01:50 SAN CARLOS ST 8TH AVE 3 Motor vehicle collision 2/28/2026 12:41 PM 260228-MNT01687 0:02:12 8TH AVENUE CASANOVA STREET 3 Nausea / Vomiting 2/8/2026 8:37 PM 260208-MNT01154 0:02:26 OCEAN AVENUE 3 No appropriate choice (medical response) 2/7/2026 11:29 AM 260207-MNT01107 0:01:21 OCEAN AVENUE 3 No appropriate choice (medical response) 2/8/2026 4:46 PM 260208-MNT01152 0:02:14 DOLORES ST 5TH AVE 2 Other traumatic injury 2/15/2026 12:59 PM 260215-MNT01313 0:03:22 CASANOVA STREET 3 Other traumatic injury 2/5/2026 12:45 PM 260205-MNT01049 0:03:24 LOPEZ AVE 7 NW OF 4TH AVE 3 Psychological / behavior issues 2/21/2026 6:18 AM 260221-MNT01484 0:05:50 JUNIPERO AVENUE VISTA AVENUE 2 Sick case 2/14/2026 10:02 PM 260214-MNT01304 0:02:38 DOLORES STREET 3 Sick case 2/6/2026 7:43 PM 260206-MNT01095 0:02:46 OCEAN AVENUE 3 Sick case 2/16/2026 10:23 PM 260216-MNT01353 0:02:49 JUNIPERO AVE 3 NW OF 8TH AVE 3 Sick case 2/20/2026 8:59 AM 260220-MNT01455 0:02:53 4TH AVENUE LINCOLN STREET 3 Sick case 2/6/2026 5:00 PM 260206-MNT01090 0:03:23 CAMINO REAL ST 3 Sick case 2/17/2026 2:06 PM 260217-MNT01375 0:03:29 LINCOLN ST 3 SE OF 13TH AVE 3 Sick case 2/15/2026 2:31 PM 260215-MNT01314 0:03:43 3080 RIO ROAD 3 Sick case 2/4/2026 3:32 AM 260204-MNT01016 0:03:55 9TH AVENUE 3 Stroke / CVA 2/13/2026 10:25 AM 260213-MNT01261 0:02:22 6TH AVE 3 31 0:02:47
RESPONSE SUMMARY REPORT BY INCIDENT TYPE
27060 CARMEL-BY-THE-SEA
Alarm Date From: 02/01/2026 To: 02/28/2026
MEDICALS
26 02 Carmel Fire Activity Report.xlsx 1
ATTACHMENT 2
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
MEDICALS
Carbon monoxide release 2/13/2026 8:08 PM 260213-MNT01273 0:04:40 CAMINO DEL MONTE AVE 3 Electrical power line down / arching / malfunction 2/19/2026 8:45 AM 260219-MNT01426 0:03:16 SAN CARLOS ST 7TH AVE 3 Electrical power line down / arching / malfunction 2/19/2026 8:42 AM 260219-MNT01425 0:04:38 DOLORES STREET 3 Electrical power line down / arching / malfunction 2/18/2026 4:55 PM 260218-MNT01406 0:05:44 SANTA FE STREET 2 Electrical power line down / arching / malfunction 2/25/2026 12:37 PM 260225-MNT01605 0:06:44 LINCOLN STREET 12TH AVENUE 2 Fuel spill / fuel odor 2/27/2026 3:28 PM 260227-MNT01670 0:04:21 CARMELO ST 10TH AVENUE 3 6 0:04:54
CO alarm 2/18/2026 9:00 PM 260218-MNT01412 0:05:38 LINCOLN STREET 3 CO alarm 2/25/2026 1:30 PM 260225-MNT01606 0:09:25 DOLORES STREET SANTA LUCIA AVENUE 2 Fire / smoke alarm 2/11/2026 10:39 AM 260211-MNT01211 0:03:11 LINCOLN STREET 3 Fire / smoke alarm 2/14/2026 12:36 PM 260214-MNT01285 0:06:00 2742 SANTA LUCIA AVENUE 3 Fire / smoke alarm 2/14/2026 8:15 AM 260214-MNT01279 0:01:00 8TH AVENUE 2 Lift assist 2/3/2026 3:29 PM 260203-MNT01003 0:04:07 4TH AVE 3 Lift assist 2/7/2026 6:48 PM 260207-MNT01123 0:04:20 4TH AVE 2 Lift assist 2/20/2026 8:55 PM 260220-MNT01475 0:05:09 CAMINO REAL ST 13TH AVE 2 Lift assist 2/14/2026 2:25 PM 260214-MNT01288 0:09:18 4TH AVE 2 Weather response 2/20/2026 8:17 AM 260220-MNT01451 0:05:36 DOLORES STREET 1ST AVENUE 2 10 0:05:22
Accidental alarm 2/18/2026 12:35 PM 260218-MNT01395 0:03:18 LINCOLN STREET 3 Cancelled 2/4/2026 10:48 AM 260204-MNT01029 0:02:00 NE CORNER OF LINCOLN ST 7TH AVE 3 Cancelled 2/11/2026 11:01 AM 260211-MNT01212 0:00:00 LINCOLN STREET 3 Cancelled 2/7/2026 5:29 PM 260207-MNT01118 0:01:06 LINCOLN STREET 3 Investigate hazardous release (Nothing found) 2/10/2026 9:20 AM 260210-MNT01187 0:02:32 DOLORES ST 7TH AVE 3 Malfunctioning alarm 2/24/2026 11:51 AM 260224-MNT01579 0:02:23 LINCOLN STREET 6TH AVENUE 3 Malfunctioning alarm 2/17/2026 12:44 PM 260217-MNT01370 0:03:44 CASANOVA ST 7 NW OF OCEAN AVE 3 Malfunctioning alarm 2/27/2026 12:31 AM 260227-MNT01654 0:05:24 CASANOVA STREET 9TH AVENUE 3 No incident found upon arrival / location error 2/10/2026 6:58 PM 260210-MNT01203 0:01:27 MISSION ST 4 NE OF 5TH AVE 3 No incident found upon arrival / location error 2/26/2026 4:15 PM 260226-MNT01642 0:01:27 RIO ROAD SANTA LUCIA AVENUE 3 No incident found upon arrival / location error 2/18/2026 7:02 PM 260218-MNT01410 0:02:43 4TH AVE SANTA FE ST 3 No incident found upon arrival / location error 2/11/2026 1:31 PM 260211-MNT01215 0:02:55 DOLORES ST 7TH AVE 3 No incident found upon arrival / location error 2/25/2026 4:29 PM 260225-MNT01615 0:02:58 5TH AVENUE JUNIPERO AVENUE 3 No incident found upon arrival / location error 2/11/2026 10:38 PM 260211-MNT01230 0:03:15 OCEAN AVE SE CORNER OF CAMINO REAL 3 No incident found upon arrival / location error 2/16/2026 9:44 AM 260216-MNT01329 0:03:30 TORRES ST 2 NE OF 9TH AVE 3 No incident found upon arrival / location error 2/23/2026 11:08 PM 260223-MNT01565 0:02:51 SAN CARLOS STREET 5TH AVENUE 2 Smoke from non-hostile source (Smoke scare) 2/19/2026 4:00 PM 260219-MNT01435 0:00:36 6TH AVE MISSION ST 3 17 0:02:29
Over 5 Minute Response Times Cause of Delay: Code 3 Responses Code 2 Calls 11
HAZARDOUS
PUBLIC SERVICE
NO EMERGENCY
26 02 Carmel Fire Activity Report.xlsx 2
ATTACHMENT 2
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
MEDICALS
Code 3 Calls 53
64 94%
Total # of Incidents
% Under 5 Minute Response Time
260218-MNT01412 E15 delayed due to weather
260214-MNT01285 E15 delayed due to traffic
260227-MNT01654 E15 delayed due to time of day
26 02 Carmel Fire Activity Report.xlsx 3
ATTACHMENT 2
Type of Call Number Average Response Time
Fires 0 0:00
Medicals 31 2:47
Hazardous 6 4:54
Rescues 0 0:00
Public Services 10 5:22
No Emergency 17 2:29
Assisting Law Enforcement 0 0:00
Total Responses 64 3:53
Total Code 3 Calls: 53 62
Response Times for Code 3
Calls ≤ 5 minutes: 94%
CARMEL-BY-THE-SEA
FEBRUARY 2026
Response Summary Report by Incident Type
AMB 15 Responses:
Fires
0%
Medicals
48%
Hazardous
9%
Rescues
0%
Public Services
16%
No Emergency
27%
Assisting Law
Enforcement
0%
Fires
Medicals
Hazardous
Rescues
Public Services
No Emergency
S:\600-Public-Safety\601-Fire-Safety-Admin\601-05-Fire-Services-OtherAgencies\Carmel\Carmel Monthly Response Report\26 02 Carmel Fire Response Summary.xlsx 3/3/2026 ATTACHMENT 2
Fresno County
Kings
County
San Luis Obispo County
San Benito County
South County FPD
Aromas Tri-County FPD
North County
FPD
Pebble
Beach
CSD
Monterey County
Regional FPD Cypress
FPD
Carmel
Highlands
FPD
Gonzales Rural FPD
Big Sur VFB
Mid-Coast
VFB
Cachagua FPD
Mission Soledad
Rural FPD
Greenfield FPD
/
/
/
H
Monterey Reg
Airport. Salinas
Parkfield
King City
Carmel
Valley
Big Sur
Jolon
Bradley
San Lucas
Pajaro
Castroville
Marina
/
/
/
/
/
/
/
P
a
c i f i
c
O
c
e
a
n
Gonzales
Greenfield
San Juan
Bautista
Hollister
Coalinga
Pinnacles
National Park
Lucia
Los
Padres
N at i onal
F orest
Santa Cruz Co
Lonoak
Avenal
Paicines
San Benito
Lake
San Antonio
Soledad
Moss Landing
Aromas
Prunedale
Ft. Hunter San Ardo
Liggett
Camp Roberts
Camp Roberts
Lockwood
Pt. Sur
Garrapata
Chualar
Spreckels
Arroyo
Seco
Tassajara
Fort Ord
National
Monument
/
/
Source: Agency Boundaries, LAFCO. Map prepared June 5, 2020. 0 5 10 Miles
Fire Protection & Emergency Medical Services
Fire Protection District or CSD
Aromas Tri-County FPD
Cachagua FPD
Carmel Highlands FPD
Cypress FPD
Gonzales Rural FPD
Greenfield FPD
Mission Soledad Rural FPD
Monterey County Regional FPD
Monterey Regional Airport (Airport Property)
North County FPD
Pebble Beach CSD
South Monterey County FPD
Volunteer Fire Brigade/Company
Big Sur VFB
Mid-Coast VFB
LAFCO of Monterey County
LOCAL AGENCY FORMATION COMMISSION OF MONTEREY COUNTY
City Limits (City Responsible
for Fire Service)
Highway
Major Road
±
·|þ}1
£¤101
·|þ}25
£¤101
!"#$5
Emergency Medical Services
County Service Area 74 (County-wide)
·|þ}198
·|}þ1
·|}þ68
·|}þ156
·|}þ183
ATTACHMENT 2
Fresno County
Kings
County
San Luis Obispo County
San Benito County
Salinas
Parkfield
King City
Carmel
Valley
Big Sur
Jolon
Bradley
San Lucas
Pajaro
Castroville
Marina
P
a
c i f i
c
O
c
e
a
n
Gonzales
Greenfield
San Juan
Bautista
Hollister
Coalinga
Pinnacles
National Park
Lucia
Los
Padre s
N at i onal
Fores t
Santa Cruz Co
Lonoak
Avenal
Paicines
San Benito
Lake
San Antonio
Soledad
Moss Landing
Aromas
Prunedale
Ft. Hunter San Ardo
Liggett
Camp Roberts
Camp Roberts
Lockwood
Pt. Sur
Garrapata
Chualar
Spreckels
Arroyo
Seco
Tassajara
Fort Ord
National
Monument
/
/
Carmel
Monterey
Pebble
Beach Source: Agency Boundaries, LAFCO. SRA, CAL FIRE, 2018. Map prepared May 7, 2020. 0 5 10 Miles
Fire Protection Responsibility Areas
State Responsibility Areas
Local Responsibility Area (LRA)
State Responsibility Area (SRA)
Federal Responsibility Area (FRA)
LAFCO of Monterey County
LOCAL AGENCY FORMATION COMMISSION OF MONTEREY COUNTY
City Limits
Highway
Major Road
±
·|þ}1
£¤101
·|þ}25
£¤101
!"#$5
·|þ}198
·|}þ1
·|}þ68
·|}þ156
·|}þ183
ATTACHMENT 2
#
Request
Date
10-day
response
14-day
extension Records Requested
Requester
Name Completed Notes
26-22 2/3/2026 2/13/2026 All plans, staff report, approval documents, studies, resolutions and memorandum for DS 24140 (Atila)
Krista Ostoich,
Ostoich Law 2/17/2026 records sent
26-23 Not a request
26-24 2/9/2026 2/19/2026
1) Any communication from officials representing
Immigration and Customs Enforcement and/or Department
of Homeland Security regarding federal immigration activity and/or presence in your jurisdiction, or internal department notes/memos/records documenting such communications,
since July 1, 2025.
2) Audit reports since July 1, 2025, of automatic license plate reader systems (ALPR).
3) The signed agreement(s) with Flock Safety, including any product addenda.
Aric Sleeper,
Monterey County
Weekly
2/19/2026
records sent for
part 2 and 3. No
records exist for
part 1.
26-25 2/9/2026 2/19/2026
record showing how much the city paid the consultant
(Rincon Consultants) for the City's Climate Action and
Adaptation Plans
Jane Haines 2/17/2026 records sent
26-26 2/10/2026 2/20/2026
As-built Document of Storm Drain, Sewer and Water Utility Map substructure information for the areas including these addresses:
27900 Center St, Carmel, CA 93923
9503 Alder Ct, Carmel, CA 93923
28079 Barn Way, Carmel, CA 93923
Shishir Rawat,
CHC Consulting 2/11/2026
the city has no
records - the
location(s) are in
Monterey County
26-27 2/11/2026 2/23/2026 3/9/2026
All complaints, allegations, findings, investigations, and related documentation reported to the Commission on
Peace Officer Standards and Training (POST) by the your department pursuant to SB-2 and Penal Code Section
13510.9, including but not limited to reports made under subsections (a)(2), (a)(3), (a)(4), and (a)(5), from January 1, 2020 to the present.
Ayyub Ibrahim,
Machine Learning
Justice Lab
2/27/2026
The City’s Police
Department has
no records that
were subject to
reporting under
subsections (a)
(3), (a)(4), or (a)
(5) of Penal Code
section 13510.9.
26-28 2/11/2026 2/23/2026
Record of Jan. 11 to Feb. 11, 2026 of all code enforcement or building inspection violations
including the following data fields:
- Property address (street, city, state, ZIP) or Parcel # - Case or violation ID
- Violation type / description
- Date opened
- Current status (open/closed/complied/etc.)
- Date closed or resolved
Avilane Jane,
Ground Truth
Ops
2/17/2026 records sent
City Clerk PRA Log
February 2026
#
Request
Date
10-day
response
14-day
extension Records Requested
Requester
Name Completed Notes
26-29 2/13/2026 2/23/2026
all correspondence, including emails, text messages,
messenger application messages, or other written
correspondence, between the Planning Commissioners,
including Commissioner Allen, and members of the public, including, but not limited to, Ariel Strauss, Law Offices of Ariel Strauss, Andrew Campanelli, Campanelli & Associates P.C., Robert Beegle, and DeltaPhase, Inc., regarding
Verizon Wireless’s and Sequoia Development’s applications for Design Review 25313 and Use Permit 25314 between
October 15, 2025, and February 13, 2026. This request
includes any consultants with whom the Planning
Commissioners corresponded about these applications.
Paul Albritton,
Mackenzie &
Albritton LLP
2/20/2026 records sent.
26-30 2/15/2026 2/25/2026 Police report from 2007 Ryan Hughes 2/17/2026 notified the
requester that
police reports
must be
requested and
obtained from the
Carmel Police
Department.
These records
are released
according to state
law.
26-31 2/17/2026 2/27/2026
copies of the attorney correspondence and adopted
resolution relating to Agenda Item No. 5 (Director Referral - A.W. Shucks Use Permit) from the February 11, 2026
Planning Commission Meeting.
Christina
Goebelsmann,
Hudson Martin
PC
2/18/2026 records sent
26-32 2/17/2026 2/27/2026 4/10/2026
Please provide all communications to or from Mayor Dale Byrne and any City staff (including but not limited to the City Manager, Assistant/Deputy City Manager, City Attorney,
Assistant City Attorney, Parks & Recreation staff,
administrative staff, and any other City employees) that mention, reference, discuss, or relate to one or more of the following topics:
Pickleball
Kimberly Edwards
Forest Hill Park
Date Range Requested: December 1, 2024 through
February 17, 2026, inclusive.
Brandon Gesicki,
Capitol
Consulting
Communications
4/1/2026
Requested
extension due to
volume of
separate and
distinct records
under GC
7922.535(c)(2).
Records sent
4/1/2026
City Clerk PRA Log
February 2026
#
Request
Date
10-day
response
14-day
extension Records Requested
Requester
Name Completed Notes
26-33 2/17/2026 2/27/2026 copy of permit SI 25260 (Doud Arcade, Artemis Rugs) Noel Stickels 2/20/2026 sent copy of sign
permit application
SI 25260 which
was withdrawn
26-34 2/20/2026 3/2/2026 4/3/2026
copies of any tree removal appeals that went to the Forest and Beach Commission, and the outcome of the appeals,
from 1-1-2020 to present.
Ann Smith in progress
Requested
extension due to
search for
separate and
distinct records
under GC
7922.535(c)(2)
26-35 2/20/2026 3/2/2026 Please send link to city file on this APN for listing purposes:
APN 010-273-006
Shelly Mitchell
Lynch, Carmel
Realty Company
2/24/2026 link sent
26-36 2/23/2026 3/5/2026
1) Staff report for September 23, 2015 Planning
Commission Meeting relating to drinking places and/or
drinking place use permits.
2) Staff PowerPoint presentation from the October 8, 2025 Planning Commission Meeting for Agenda Item No. 5
relating to use permit UP 93-45.
3) Staff PowerPoint presentation from the December 10,
2025 Planning Commission Meeting for Agenda Item No. 5
relating to use permit UP 93-45.
4) Staff PowerPoint presentation from the February 11,
2026 Planning Commission Meeting for Agenda Item No. 5
relating to use permit UP 93-45.
Christina
Goebelsmann,
Hudson Martin
PC
3/4/2026 records sent
26-37 2/23/2026 3/5/2026
All records and communications, including emails, dated between July 20, 2024 and February 11, 2026 sent or
received by Mayor Dale Byrne, Councilmembers, Planning
Commissioners, Evan Kort, Anna Ginette, or Brandon
Swanson, relating to TSD Carmel Properties, L.P.’s drinking place use permit (UP 93-45) OR A.W. Shucks’ business
license permit
Christina
Goebelsmann,
Hudson Martin
PC
3/4/2026 records sent
City Clerk PRA Log
February 2026
#
Request
Date
10-day
response
14-day
extension Records Requested
Requester
Name Completed Notes
26-38 2/23/2026 3/5/2026 3/19/2026
1) Barmel's conditional use permit.
2) Barmel's business license permit.
3) Records and/or logs reflecting Carmel Police Department dispatch calls to Sade’s, Barmel, or AW Shucks from
January 1, 2022 through January 31, 2026.
4) Records and communications, including emails, from
January 1, 2015 through January 31, 2026 regarding
complaints, violations, and noncompliance enforcement
inquiries or actions involving Sade’s.
5) Records and communications, including emails, from
January 1, 2015 through January 31, 2026, regarding any commercial property land use abandonment violation and
enforcement inquiries or actions in the City of Carmel-bythe-Sea. 6) Any applications for use permits or business license permits submitted by Parker Logan between July 20, 2024 and February 20, 2026.
Christina
Goebelsmann,
Hudson Martin
PC
3/24/2026
records for part 1,
2, 4, and 6 sent
on 3/23/2026. No
records found for
part 5. Records
for part 3 sent on
3/24/2026
26-39 2/24/2026 3/6/2026 4/3/2026
All documents relating to the history, uses, and permitting of the site located at Ocean Avenue 3 SW of San Carlos
Street, currently occupied by A.W. Shucks Cocktails &
Oyster Bar (formerly operated by Maxwell McFly’s, et al.), including but not limited to permit applications, permits, meeting agendas (public and otherwise), resolutions, staff reports, inspection reports, memoranda, photographs,
maps, project plans, site plans, and written
correspondence, between the late 1880s to current.
Kristie Campbell,
Fenton & Keller ongoing
Requested
extension due to
volume of
separate and
distinct records
under GC
7922.535(c)(2).
First set of
records sent on
3/13/2026,
second set sent
3/27/2026.
Communications
will be released
on a rolling basis.
26-40 2/25/2026 3/9/2026
a copy of all full time employees’ first, middle and last names including their job title/position, their campus/office location, date of hire, and email address.
Andrew Carlton,
Notionize.org 3/3/2026
records that are
available and not
exempt under
Government
Code Section
7922.000 were
sent.
City Clerk PRA Log
February 2026
#
Request
Date
10-day
response
14-day
extension Records Requested
Requester
Name Completed Notes
26-41 2/25/2026 3/9/2026
Building records for the property at the southwest corner of 7th Avenue and Mission Street in Carmel-by-the-Sea. APN:
010-142-001-000. Records pertaining to occupancy,
building/electrical/mechanical permits, environmental
documents, and records for USTs, ASTs, or hazardous
materials.
Hannah Nelson,
Partner
Engineering and
Science, Inc.
3/3/2026 records sent.
26-42 2/26/2026 3/9/2026
City Employee Contact information, including:
1. First Name
2. Last Name
3. Position Title
4. Department
5. Direct Phone Number (if does not exist, list main phone number with extension)
6. Business Cell Phone (if provided by City of Carmel by the Sea)
7. Email Address
8. Office Address (Address, City, State, Zip)
Jomer Genite,
Smart Procure 2/27/2026
records for part 1-
4 sent, part 5-6 &
8 available on the
Citys website,
part 7 exempt
from disclosure
under
Government
Code Section
7922.000
City Clerk PRA Log
February 2026
# Request Date 10-Day Due
Date
Info Requested Requestor Date Completed Notes
2026-001 2/2/2026 mw 2/12/2026 CG2600031 Mike Del Castello 02/04/2026 tw Mailed 2026-002 2/3/2026 ALI 2/13/2026 CG2600031 Metro Reporting 02/04/2026 tw Mailed 2026-003 2/3/2026 2/13/2026 CG2500867 Lexis Nexis 02/04/2026 tw Mailed 2026-004 2/04/2026 mw 2/14/2026 CFS 2026 edwins Joseph Leidig prop owner
02/04/26 mw 0 incidents no record
adv over telephone
2026-005 2/4/2026tw 2/14/2026 CI2600008 Lexis Nexis 2/4/2026 No Report 2026-006 2/5/2026 2/17/2026 CQ2500648/ mvars/BWC worthington Law- DMV duces tecum
To be mailed to
DMV - Fresno
02/05/26 mw
Mailed to DMV - Fresno
2026-007 2/6/2026tw 2/16/2026 Stop Sign Citations 2/1/25-2/1/26 Raffi Sulahian 02/09/2026 mw analysis 2026-008 2/6/2026 2/16/2026 CG2600020 Robin Scattini 02-09-2026 ALI Mailed 2026-009 2/7/2026 tw 2/17/2026 CG2600069 Thomas Stewart 02/17/2026 ALI Picked Up 2026-010 2/10/2026 SS 2/21/2026 CA2600080 Robin Castellino 2/11/2026 SS Picked up 2026-011 2/13/2026 TW 2/23/2026 CG2600091 Maurice Moore 02/22/2026 mw Denial letter 2026-012 2/19/2026 TW 3/1/2026 CTI01469 Chris Chain Law 02/23/2026 ALI Emailed link 2026-013 2/20/2026 TW 3/2/2026 CG2600069 Ashley Villalobos 02/23/26 mw Picked Up 2026-014 2/24/2026 ALI 3/6/2026 C1625/mvars/BWC Chris Cain Law 02/25/26 mw no record/email sent 2026-015 2/24/2026 ALI 3/6/2026 CG2600111 Robert Gardner 02/25/26 TW Picked up redacted report
2026-016 2/26/2026 tw 3/8/2026 CG2600120 Fisher, Betty 02/27/26 tw Picked up property report
Police Records Request Log
February 2026
ATTACHMENT 3
CITY OF CARMEL-BY-THE-SEA
Public Works Department
March 2026 Report
Public Works Director
• Project Manager Position remains vacant. Will go out for another recruitment. • Prepared a proposed 5yr Capital Improvement Plan for Council review. • Earth Day/Arbor Day – Saturday, April 18th.
Environmental Programs
• North Dunes Project:
o Ice Plant Removal Ongoing: received quote of $23k for 2.51 acres of ice plant removal; ▪ City Council staff report being drafted to increase budget with contractor. • Renewing 5-year Coastal Development Permit (CDP 16-315); ▪ Working with consultant on Draft CDP for North Dunes Restoration. ▪ Forest & Beach Commission review June 2026
▪ Planning Commission review July 2026 and approval expected September 2026. • Carmel Beach Sea Level Rise/Adaptation Project:
o Integral (Consultant) working on finalizing the Adaptation Pathway Report per comments and feedback from Planning Commission and Forest & Beach Commission. • Stormwater:
o State Water Board conducted an audit at the end of January. Still waiting on a letter from the Water Board with the results.
• Waste Management:
o CalRecycle will be conducting a physical audit April 6th. Staff has been preparing records for this audit.
o Results from a recent customer survey showed that GreenWaste has a high rate of approval for waste services.
o Regional Team (multi-agency) met to discuss franchise agreements/contracts.
Facility Maintenance
• Janitorial Services RFP reviews completed: will bring to Council for approval in May. • Installed A/C units at Vista Lobos, Public Works, and City Hall due to high temperatures. • Fire Station: Internal painting completed.
Street Maintenance
• Sweeped up sand at Del Mar (with track loader)
• Repaired erosion at 4th & Casanova.
• Painted street name signs throughout the town.
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Ken Wysocki, Public Works Director
SUBMITTED ON: March 2026
ATTACHMENT 4
• Rebuilt guardrail at Mission & 2nd
• Hot Mix Work (improved berms):
o Guadalupe between 5th & 6th
o NE Lobos & 4th
o Mission & 2nd
o WS Lincoln, between 7th & 8th
o 4
th between Monte Verde & Carmelo
Project Management for the Capital Improvement Program
Shoreline:
• CIP-Beach Stairs: 100% design completed and approved. o Finishing up bid-documents, going out to bid in April. • CIP- 4
th Ave Outfall: Geotechnical investigation to begin April. • CIP- Sand Ramp: Geotechnical investigation to begin April. Will rent a dozer to push sand up for temporary ramp when we get enough sand on the beach. • Priority - Emergency Repair of 11th Ave shoreline erosion:
o Tarped erosional area.
o Engineer consultant developing design for Scenic Pathway design/repairs o Engineer consultant working on the design solution for the bluff eroded area.
Additional Capital Improvement Projects:
• CIP- Conglomerate Paving Project: includes street paving work, selected sidewalk repairs, and asphalt concrete (AC) berm repairs, started Nov 12th, estimated completion in April. o You can see current status updates with a 3 week schedule look-ahead and map of all the paving areas for this project on our City website.
• CIP-Sunset Center Painting Project: Tentative to complete at the end of March. • CIP-Forest Theater Stage Repair Project: Completed.
• CIP-Sunset Center Yoga Reroof Project: Expected project to start in April. • Other CIP Projects –Delayed due to resource constraints. o Oversight and responding to CalAm and CAWD’s city projects • CIP-City Hall Shingles: Moved to next Fiscal Year to do entire building for uniformity.
Forestry, Parks, and Beach
• Refer to City Forester’s Report.
ATTACHMENT 4
CITY OF CARMEL-BY-THE-SEA
Monthly Report
City Forester’s Report
Forestry, Parks, and Beach Highlights:
Carmel Forest Master Plan (CFMP):
• Staff has sent draft to Dudek to begin review, consultant will update as to scope and process after initial review.
Contractors:
• Our contractors continued stump grinding throughout the month and remain on track to finish the remaining stumps from the task order of 21 removals. These sites are currently being ground and backfilled with soil to prepare them for replanting.
• Biological consultant Denise Duffy & Associates has been tasked to begin nesting bird surveys for upcoming task orders and Fuel mitigation work.
City Staff and Crews:
• City Forestry Crew removed 6 dead, dying, or invasive trees, planted 16 trees, and pruned 9 trees providing clearance for roads and stop signs, as well as maintaining tree health. • City Tree Crew Concluded responded to several storm-related emergencies in February. • City crew continues to collect logs left by PG&E’s recent work.
TO: Forest and Beach Commissioners
FROM: Justin Ono, City Forester
SUBJECT: January 2026 Forester’s Report
ATTACHMENT 4
2025 Permitted removals, pruning, and required planting Tree
permits
received
Tree
permits
Issued
Site
Inspections
Performed
Total
Prunings
Total
Removals
Removal
of Upper
Removal
of Lower
Required
to Plant
Upper
Required
to Plant
Lower
No room
for new
tree
Meets
Density
Rec.
Total
Number
of Trees
Required
January 29 22 5 14 21 8 13 9 14 1 1 23
February 15 6 1 6 7 3 4 0 2 1 1 2
March
April
May
June
July
August
September
October
November
December
2026 Totals 44 28 6 20 28 11 17 9 16 2 2 25
Historic permitted removals and required planting
Year
Permitted
removals
Removal
of upper
Removal
of lower
Replanting
Required
Replanting
of upper
Replanting
of lower
Replanting
%
Applications
processed
2021 204 81 123 135 81 54 66.18% 213
2022 149 82 67 85 48 37 57.05% 155
2023 324 211 113 223 164 72 68.83% 336
2024 231 110 121 231 118 113 100.00% 391
2025 222 102 120 160 72 88 72.07% 315
2026 28 11 17 25 9 16 89.29% 44
. Permit Information
ATTACHMENT 4
*Calendar year to date
*Numbers only represent correspondences received via the City’s website and do not incude live calls, voicemails, drop-in visitors, and emails sent directly to employees from residents, nor return calls and emails from staff.
City Forestry, Parks, and Beach Activities
ATTACHMENT 4
CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
April 6, 2026
CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Jane Hogan, Accountant
APPROVED BY: Brandon Swanson, Acting City Administrator SUBJECT: February 2026 Check Register Summary
RECOMMENDATION:
Approve the check register for February 2026.
BACKGROUND / SUMMARY:
The check register is a financial report generated from the City's financial system (Attachment 1). It categorizes checks by the responsible department or function, providing essential information such as the check number, vendor name, purchase description, check issue date, and the check amount.
Per the California Supreme Court's decision in the case of Los Angeles County Board of Supervisors v. Superior Court (Dec. 29, 2016) (2016 WL 7473802), the check register excludes the specific invoice payments for legal services incurred for pending and active investigations, pending and active litigation, as well as recently concluded matters. The Supreme Court has ruled that these specific invoices are protected under attorney-client privilege and therefore are not subject to disclosure under the Public Records Act.
The check register provides valuable insights into the City's financial transactions, ensuring transparency and accountability in our financial operations. The exclusion of certain legal services payments adheres to the California Supreme Court's guidelines, safeguarding attorney-client privilege. The contract balance information further enhances our financial transparency.
FISCAL IMPACT:
The check register summary for February 2026 totals $2,678,210.86.
PRIOR CITY COUNCIL ACTION:
Council ratified the January 2026 check register at the March 3, 2026, regular council meeting.
ATTACHMENTS:
1. February 2026 Check Register
February 2026 Check Register
Check No. Vendor/Employee Transaction Description Date Amount Department: 000 ___
57158 County of Monterey-Treasury Division Citations Jan 1-31, 2026 02/06/2026 3,300.00 57188 See Monterey Sep-Oct 2025 TID 02/06/2026 133,643.96 57217 See Monterey TID contributions Nov-Dec 2025 02/11/2026 103,058.31 57222 Visit Carmel CHID contribution Nov-Dec 2025 02/11/2026 242,735.57 57274 US Bank Jan 2026 statement 02/20/2026 11,389.73
57276 Visit Carmel CRID contribution Q4 2025 02/20/2026 72,917.53 Total for Department: 000 ___ 567,045.10
Department: 110 City Council
57172 Mayon Capital, Inc Mail delivery service February 2026 02/06/2026 5,500.00 57172 Mayon Capital, Inc less accounts receivable 02/06/2026 -500.00 57293 Mayon Capital, Inc Mail delivery service March 2026 02/27/2026 5,500.00 57293 Mayon Capital, Inc less accounts receivable 02/27/2026 -500.00 Total for Department: 110 City Council 10,000.00
Department: 111 City Administration
57148 Bridge IT Consulting HYUCU Backup Software program 02/06/2026 6,922.80 57152 Carmel Pine Cone Legal noticing 02/06/2026 526.50 57155 CivicPlus LLC Social Media Archiving Subscription 02/06/2026 5,775.00 57156 Cogix Corporation Form View Hosting fees and misc services 02/06/2026 96.75 57157 Comcast Cable service CH and PD 02/06/2026 596.39 57167 Iron Mountain Records management 02/06/2026 358.91 57177 Office Depot, Inc. Admin Office supplies 02/06/2026 187.38 57183 Regional Government Services Payroll services 02/06/2026 8,979.07 57193 Universal Staffing Inc Temporary staffing services-V Gorn 02/06/2026 3,585.60 57197 Xerox Financial Services Xerox copier leases citywide 02/06/2026 1,794.58 57198 Yuval Miller Professional services:LIUNA hearing 2/10 & 2/11/26 02/06/2026 2,900.00 57200 Amazon Web Services Inc AWS Cloud Services 02/11/2026 459.03 57204 Comcast Business NonNGEN internet and recurring charges 02/11/2026 644.40 57206 DFM Associates CA Elections Code books and supplies 02/11/2026 95.05 57218 Softchoice Corporation Win 10 Extended Security per device 02/11/2026 2,119.60 57219 SRS Private Investigations Pre-employment report services 02/11/2026 500.00 57226 Arkance USA Bluebeam subscription renewal 02/20/2026 3,080.00 57227 AT&T Telephone service citywide 02/20/2026 442.64 57228 AT&T Telephone service Citywide 02/20/2026 1,030.14 57235 Carmel Pine Cone Legal noticing 02/20/2026 1,429.25 57239 Comcast Cable service CH and PD 02/20/2026 48.54
57241 Complete Paperless Solutions Prof services: Migrate City council files from share drive to La 02/20/2026 10,000.00 57250 IAMP Pro Audio/Anthony J. Nocita Set-up, live production, associated support of city meetings and 02/20/2026 6,256.20 57251 Iron Mountain Records management 02/20/2026 1,510.23 57259 PC Specialists, Inc Arctic Wolf renewal 02/20/2026 30,978.29 57269 Tangent Computer, Inc DMARC Report Monitoring PB Dept Subscription INV-04707-S7K8V1 02/20/2026 1,095.00 57270 T-Mobile Telephone service and sales 02/20/2026 680.46 57273 Universal Staffing Inc Temporary staffing services-V Gorn 02/20/2026 3,187.20 57274 US Bank NYTIMES* Digital subscription 02/20/2026 28.00 57274 US Bank CANNERY ROW GARAGE Cannery Row 1 Garage parking for Monterey Bay A 02/20/2026 20.00 57274 US Bank PORTOLA HOTEL AND SPA 02/20/2026 265.74
57274 US Bank IL FORNAIO CARMEL Meetings with citizens and employees 02/20/2026 15.77 57274 US Bank TST*NORAS Chip, Amy (Visit Carmel) meeting 02/20/2026 105.29 57274 US Bank TST*ALVARADO STREET BREW Union + City meeting 02/20/2026 219.45 57274 US Bank ANTON & MICHEL Meetings with citizens and employees 02/20/2026 67.00 57274 US Bank CCI*CONSTANT-CONTACT Constant Contact Subscription for December 2025 02/20/2026 99.00 57274 US Bank TARGET.COM Interview Panel Waters/supplies 02/20/2026 14.57 57274 US Bank SQ *CARMEL VALLEY COFFEE Commander Interview Panel coffee 02/20/2026 27.31 57274 US Bank TST*NORAS Police Commander Interview Panel lunch 02/20/2026 87.26 57274 US Bank TST*NORAS Library Director Interview panel lunch 02/20/2026 109.98 57274 US Bank STARBUCKS STORE 06707 Library Director Interview Panel coffee 02/20/2026 34.75 57274 US Bank INDEED USI25-07310259 Project Manager job posting 02/20/2026 503.78 57274 US Bank INDEED USI26-00237770 Project Manager Job Posting 02/20/2026 96.22 57274 US Bank THE HOME DEPOT #6967 Winter Storm library lights 02/20/2026 108.73 57274 US Bank CCSI METROFAX HR Fax line 02/20/2026 11.95 57274 US Bank DD *DOORDASH MOUNTAINM Winter Storm response pizza 02/20/2026 347.31 ATTACHMENT 1
57274 US Bank MICROSOFT-G129023022 Cloud SOftware 02/20/2026 562.76 57274 US Bank FRESHWORKS INC Cloud Software - CMS 02/20/2026 820.00 57274 US Bank ZOOM.COM 888-799-9666 Cloud Software - Collaboration 02/20/2026 645.85 57274 US Bank BACKBLAZE INC Cloud Software - backup 02/20/2026 89.47 57274 US Bank ADOBE INC Cloud Software - Productivity 02/20/2026 899.67 57274 US Bank FRESHWORKS INC Cloud Software - CMS 02/20/2026 854.01 57274 US Bank SHI INTERNATIONAL CORP Cloud Software Services 02/20/2026 100.13 57274 US Bank GOOGLE*CLOUD F5B7BH Cloud Software 02/20/2026 2.68 57274 US Bank REPLIT, INC. Cloud Software 02/20/2026 7.03 57274 US Bank REPLIT, INC. Cloud Software 02/20/2026 25.00 57274 US Bank AMAZON MKTPL*BI3NP8K90 IT supplies 02/20/2026 431.97 57274 US Bank AMAZON MKTPL*IL1QF1CG3 IT Supplies 02/20/2026 57.52 57274 US Bank BITWARDEN Cloud Software - Security 02/20/2026 35.00 57274 US Bank JUNCTION NETWORKS, INC phone 02/20/2026 865.92 57274 US Bank JUNCTION NETWORKS, INC Cloud Software - Phone 02/20/2026 395.93 57274 US Bank JUNCTION NETWORKS, INC Phone Charges 02/20/2026 394.27 57274 US Bank HP *HP.COM STORE Printer for PW 02/20/2026 382.36 57275 Verizon Wireless Monthly phone usage and sales 02/20/2026 4,031.57 57278 Xerox Financial Services Xerox copier leases citywide 02/20/2026 1,452.53 57288 Comcast Cable service CH #8155100250015819 02/27/2026 591.64 57296 Office Depot, Inc. Admin Office supplies refund 02/27/2026 -19.49 57299 SHI International Corp Pro Platform Subscriptionr/Automax Premium Support 10/18/25-10/1 02/27/2026 6,004.80 57300 Softchoice Corporation M365 F3 Unified GCC Sub Per User (21) M365 G3 Unifed FSA Renewal 02/27/2026 37,130.12 57301 SRS Private Investigations Pre-employment report services 02/27/2026 140.00 Total for Department: 111 City Administration 153,341.86 Department: 112 City Attorney
57202 Best Best & Krieger, Attorney At Law Legal fees:Telecommunications issue, Verizon litigation 02/11/2026 39,962.00 57203 Burke,Williams & Sorensen, LLP City Attorney services-Labor Negotiations 02/11/2026 63,549.00 57229 Best Best & Krieger, Attorney At Law Legal fees:Telecommunications issue, Verizon litigation 02/20/2026 4,635.00 57231 Burke,Williams & Sorensen, LLP Legal services:City Attorney 02/20/2026 32,025.00 57302 Travelator, Inc dba Travelbank Subscription-Expense mgmt 2 Overage users 02/27/2026 30.00 Total for Department: 112 City Attorney 140,201.00
Department: 115 Community Planning & Building
57146 Bo Grunde CACEO Training - Bo Grunde 02/06/2026 781.20 57207 Engineered Fire Systems Plan Review - January 2026 02/11/2026 337.50 57208 FedEx Volume Study DS 24046 (Teresi) 02/11/2026 16.24 57211 Leah Young CACEO Training - Leah Young 02/11/2026 649.80 57213 Office Depot, Inc. CPB Supplies - Planning 02/11/2026 67.93 57221 Veronica Tam and Associates Sites Inventory and Programs - Oct 2025 - Jan 2026 02/11/2026 2,960.00 57274 US Bank AIRTABLE.COM/BILL Affordable Housing Project (no receipt) 02/20/2026 2.00 57274 US Bank CALIFORNIAPIZZAKITCHEN 12/10/25 Planning Commission Dinner 02/20/2026 144.02 57296 Office Depot, Inc. Building Department Supplies 02/27/2026 86.70 Total for Department: 115 Community Planning & Building 5,045.39 Department: 116 Police
57162 Federicos Embroidery PD : CERT expenses 02/06/2026 820.14 57166 Intoximeters Breathalizer mouthpieces 02/06/2026 267.37 57170 Lemos Service Inc Gas and oil PD 02/06/2026 405.22 57177 Office Depot, Inc. PD Misc office supplies 02/06/2026 145.98 57184 Same Day Shred PD-Document shredding services 02/06/2026 75.00 57185 San Diego Police Equiptment Co Inc Ammunition PD 02/06/2026 8,450.09 57189 T2 Systems, Inc Automated Owner Lookup/Letter Service 02/06/2026 218.66 57191 Transunion Risk & Alterna TLO investigative searches 02/06/2026 101.70 57199 AARDVARK Police Dept Safety Equipment 02/11/2026 7,293.28 57205 County of Monterey, Dept of Emerg Mgmt Alert & Warning System-Annual billing FY 2024-25 02/11/2026 619.00 57220 T2 Systems Canada Inc. PD:Digital iris services 02/11/2026 75.00 57236 Carmel Towing & Garage Towing services PD 02/20/2026 75.00 57256 Monterey County Sheriff-Coroner CJIS Oct1-Dec 31, 2025 02/20/2026 19,375.52 57258 Office Depot, Inc. PD Misc office supplies 02/20/2026 356.23 57268 T2 Systems, Inc CCS Collection fee 02/20/2026 882.32 57274 US Bank T2* CARMELBYTHESEA Test of new residential parking permit system. 02/20/2026 -114.00 57274 US Bank THEACADEMYI-F623E321T1 Sheppard Dispatch Academy 02/20/2026 922.77 57274 US Bank CALIFORNIA ANIMAL WELFAR CalAnimals membership 02/20/2026 150.00 57274 US Bank ANTON & MICHEL VIPS 02/20/2026 299.89
57274 US Bank WINNERS AWARDS & ENGRAVI Officer and Dept members of the year 02/20/2026 329.94 57289 Department of Justice/Accounting Office PD:Fingerprinting services 02/27/2026 96.00 ATTACHMENT 1
57290 HASCO Stations, LLC Gas and oil expense PD 02/27/2026 1,333.12 57292 Margaret Sheppard Reimburse for Basis Dispatch Academy training 2/22/26-3/20/26 02/27/2026 1,674.84 57298 Scarborough Lumber & Building Safety equipment 02/27/2026 18.48 57303 Uretsky Security Professional services: Background investigations for PD 02/27/2026 3,354.16 57306 Wilana, LLC dba Swift Car Wash Car Wash 02/27/2026 160.00 Total for Department: 116 Police 47,385.71
Department: 117 Fire
57154 City Of Monterey Fire Services Jul 2025- Jun 2026 02/06/2026 283,803.00 57165 HASCO Stations, LLC Gas and oil Fire Dept 02/06/2026 1,869.97 57168 JD Repairs, Inc Fire Dept vehicle repairs 02/06/2026 10,681.77 57173 Mission Linen Service Laundery service Fire Dept 02/06/2026 275.95 57210 JD Repairs, Inc Police Dept repairs 02/11/2026 360.00 57238 City Of Monterey Defensible Space Inspection Program 425 hrs @ $25 per hr 02/20/2026 10,625.00 57249 HASCO Stations, LLC Gas and oil Fire Dept 02/20/2026 316.97 57252 John Woltman Reimburse for Fire Dept equipment 02/20/2026 402.80 57287 City Of Monterey Fire Services Jul 2025- Jun 2026 02/27/2026 283,803.00 57290 HASCO Stations, LLC Gas and oil Fire Dept 02/27/2026 774.36 Total for Department: 117 Fire 592,912.82
Department: 118 Ambulance
57147 Bound Tree Medical LLC Medical supplies 02/06/2026 806.75 57154 City Of Monterey Ambulance Service Fee Oct 2025 thru Jun 2026 02/06/2026 179,521.83 57161 Dr. James Stubblefield, MD, Inc Feb-Aug 2026 Medical Director services 02/06/2026 8,500.00 57165 HASCO Stations, LLC Gas and oil Amb Dept 02/06/2026 4,793.63 57179 Peninsula Welding & Medical Supply, inc. Medical supplies 02/06/2026 90.30 57230 Bound Tree Medical LLC Medical supplies 02/20/2026 188.75 57249 HASCO Stations, LLC Gas and oil Amb Dept 02/20/2026 774.31 57255 Mission Linen Service Mission Linen (updated contract) 02/20/2026 139.89 57260 Peninsula Welding & Medical Supply, inc. Amb Dept:Oxygen/hazardous materials transport service 02/20/2026 44.81 57287 City Of Monterey Ambulance Service Fee Oct 2025 thru Jun 2026 02/27/2026 179,521.83 57290 HASCO Stations, LLC Gas and oil Amb Dept 02/27/2026 752.59 57294 Mission Linen Service Mission Linen (updated contract) 02/27/2026 138.14 Total for Department: 118 Ambulance 375,272.83
Department: 119 Public Works
57144 Ace Organics dba Th Bin King Steam clean 30 trash enclosures 012726 02/06/2026 1,500.00 57145 Ailing House Pest Control Ailing House - City wide pest control 02/06/2026 1,000.00 57151 Carmel Door Company Replacement of window unit 1 on south side of City Hall 02/06/2026 5,189.38 57152 Carmel Pine Cone Legal noticing - Public Works 02/06/2026 881.41 57153 Cintas Corporation Cintas- Uniforms for PW 02/06/2026 465.44 57159 Denise Duffy & Associates ND Habitat Resource Monitoring 02/06/2026 555.00 57163 Ferguson Enterprises, Inc. Ferguson Plumbing Supply 02/06/2026 1,179.99 57165 HASCO Stations, LLC PW Fuel 02/06/2026 1,564.94
57174 Monterey Regional Waste Management Dist. Monterey Regional Waste Management District 02/06/2026 7,107.00 57175 Municipal Maintenance Equipment Correct PO 2026000133 02/06/2026 1,995.44 57176 Napa Auto Parts Monterey Auto Supply, Napa- Vehicle Supplies 02/06/2026 14.19 57180 Poes Plumbing & Backflow Poes Plumbing & Backflow - City faciity plumbing service 02/06/2026 440.00 57181 PSTS, Inc. PSTS- Pump out tank in PW Yard 02/06/2026 1,047.50 57182 R & S Erection of Monterey Bay Inc Norton Ct. Garage, door not going up 1/26/26 #C5644 02/06/2026 398.00 57187 Scarborough Lumber & Building Scarborough Ace Hardware - STREETS 02/06/2026 94.58 57190 Town and Country Gardening Tree work in the City 02/06/2026 18,983.67 57192 Uline Inc. Uline- Safety Supplies 02/06/2026 1,567.41 57195 West Coast Door & Gates Service call and Edge Replcaement 1/27/26 #6499 02/06/2026 895.00 57196 Wm Baxter Electric WM Baxter Electric - City elecrtical work 02/06/2026 210.00 57223 Ailing House Pest Control Ailing House - City wide pest control 02/20/2026 231.00 57224 American Lock & Key American Lock & Key - Keys for City Facilities 02/20/2026 613.45 57225 Applied Marine Sciences Applied Marine Sciences- ASBS Watershed Monitoring 02/20/2026 8,241.00 57232 California Fire Protection, Inc. City wide fire systems maintenance, sprinklers, and extinguisher 02/20/2026 60.00 57233 California Marine Sanctuary Foundation California Marine Sanctuary Foundation- E.9.C Water Quality Moni 02/20/2026 2,886.00 57234 Carmel Area Wastewater District OCT-DEC Cleaning storm drains #2170 1/31/26 02/20/2026 5,101.38 57237 Cintas Corporation Cintas- Uniforms for PW 02/20/2026 219.44 57240 Community Tree Service Tree work as directed by City Forester 02/20/2026 21,040.93 57243 Ewing Irrigation and Landscape Supply Irrigation supplies 12/15/25 20788756 02/20/2026 38.22 57244 Forestry Suppliers, Inc Forestry Suppliers 02/20/2026 880.07 57245 Golden State Portables Golden State Portables - Portable potty service 02/20/2026 650.00 57246 Granite Construction Company Granite Construction- Asphalt 02/20/2026 1,126.37 57247 Granite Rock Company Granite Rock Company- Supplies 02/20/2026 3,245.87 ATTACHMENT 1
57248 Hana Gardens Del Rey Oaks Plants for City sites 10/24/25 #24129 02/20/2026 794.64 57249 HASCO Stations, LLC Fuel for PW Division fleet 02/20/2026 1,077.97 57257 Monterey One Water Monterery One Water 02/20/2026 14,010.81 57262 Precision Emprise LLC Sidewalk Assessment 10/14/25 #56205 02/20/2026 12,420.00 57264 Pureserve Building Service Pureserve Building Service - City facility janitoral service 02/20/2026 23,101.72 57265 SASE Company LLC Grinder belt 3/25/25 367641 02/20/2026 347.60 57266 Scarborough Lumber & Building Scarborough Ace Hardware - STREETS 02/20/2026 195.51 57267 Sentry Alarm Systems Sentry Alarm Systems - City facility alarm service 02/20/2026 434.25 57271 Tope's Tree Service Inc. Tree services citywide as directed by City Forester 02/20/2026 21,640.00 57272 Tree Stuff Lockbox No 639707 Treestuff - Supplies for Forestry Division 02/20/2026 170.59 57274 US Bank THE HOME DEPOT 6967 Plumbing parts, battery, air regulator 02/20/2026 265.76 57274 US Bank HD SUPPLY FACILITIES Flush valves for restrooms 02/20/2026 536.34 57274 US Bank SP BOOKS INTERNATIONAL refund unable to deliver 02/20/2026 -166.88 57274 US Bank SAFEWAY #2669 supplies for Public works employee appreciation lunch 02/20/2026 26.38 57277 West Coast Arborists Inc . Tree maintenance services as directed by City Forester 02/20/2026 7,024.00 57290 HASCO Stations, LLC Fuel for PW Division fleet 02/27/2026 2,054.73 Total for Department: 119 Public Works 173,356.10
Department: 120 Library
57178 Pacific Grove Self Storage Storage Unit - Document storage 02/06/2026 814.00 57297 Pacific Grove Self Storage Storage Unit - Document storage 02/27/2026 407.00 Total for Department: 120 Library 1,221.00
Department: 122 Economic Revitalization
57305 Visit Carmel Visit Carmel Marketing & Economic Dev funding Oct-Dec 2025 02/27/2026 30,000.00 Total for Department: 122 Economic Revitalization 30,000.00 Department: 130 Non-Departmental
57149 Cal-Am Water Company Water service citywide 02/06/2026 18,690.65 57216 Pitney Bowes Global Fin S Postage meter lease 02/11/2026 836.55 57261 PG&E Citywide gas and electric services 02/20/2026 52,896.04 57263 Prism Public Risk Innovation Gen Liabillity Prog 1 Deductible Billing Oct-Dec 2025 02/20/2026 17,653.59 Total for Department: 130 Non-Departmental 90,076.83
Department: 311 Capital Projects
57194 Wald, Ruhnke & Dost Architects, LLP Professional Services CFD and Professional Service Agreement 02/06/2026 7,350.00 57201 Avila Brothers Inc Fire Station renovation 02/11/2026 124,664.64 57214 Opticos Design, Inc ODDS - January 2026 02/11/2026 24,284.13 57240 Community Tree Service Community Tree Service 02/20/2026 189,444.41 57242 EMC Planning Group, Inc Coastal Engineering and Adaptation Planning Project 02/20/2026 11,798.19 57253 M3 Environmental Consulting Carmel Fire Station Project sampling 02/20/2026 960.00 57262 Precision Emprise LLC CIP Sidewalk uplift shaving 02/20/2026 93,801.60 57271 Tope's Tree Service Inc. Topes Tree Service - Tree work 02/20/2026 37,815.00 57295 Monterey County Weekly Classifieds Conglomerate paving project advertisement 02/27/2026 2,234.25 Total for Department: 311 Capital Projects 492,352.22
Grand Total 2,678,210.86
ATTACHMENT 1
CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
April 6, 2026
CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Rob Culver, Public Works Superintendent
APPROVED BY: Brandon Swanson, Acting City Administrator SUBJECT: Resolution 2026-022 authorizing the City Administrator's execution of Funding and Reimbursement Agreements with the Transportation Agency for Monterey County (TAMC) for the 2025 Pavement Management Program Update in the amount of
$17,810
RECOMMENDATION:
Adopt Resolution 2026-022 (Attachment 1) authorizing the City Administrator's execution of Funding and Reimbursement Agreements with the Transportation Agency for Monterey County (TAMC) for the 2025 Pavement Management Program Update in the amount of $17,810.
BACKGROUND / SUMMARY:
Local Municipalities use a Pavement Management Program (PMP) to assess the condition of local streets and prioritize street maintenance and rehabilitation projects. In 1997, the City selected Nichols Consulting Engineers (NCE) to survey the condition of all City streets and develop Carmel’s PMP using the Metropolitan Transportation Commission’s (MTC) “StreetSaver” software program. NCE has updated the City's PMP in 2003, 2007, 2013, 2018, and 2022. Best practice recommends conducting field surveys and updating the database in three-to-six-year intervals.
On November 8, 2016, the voters of Monterey County, pursuant to the provisions of the Local Transportation Authority and Improvement Act, California Public Utilities Code Section 180000 et seq. (the “Act”), approved Measure X (TAMC Ordinance No. 2016- 01) on the Monterey County Ballot, thereby authorizing TAMC to
impose and administer the proceeds from a three-eighth cent transaction and use tax.
In July 2017, Council authorized a Master Programs Funding Agreement with TAMC for the use of Measure X funds. As a condition of receiving Measure X funds, the City must have and maintain a Pavement Management System and regularly reinspect pavement conditions to remain eligible for Measure X local road maintenance, pothole repair, and safety funds.
TAMC is coordinating a joint procurement of pavement management services to help local agencies satisfy these requirements and provide additional pavement management support as requested. TAMC issued a Request for Proposals and selected Nichols Consulting Engineers as the most qualified firm to conduct a Scope of Work (Attachment 3) which includes pavement condition surveys, upload data into MTC’s StreetSaver pavement management database, prepare related analyses, update pavement repair strategies, reevaluate funding scenarios, and submit reports.
The City of Carmel, nine (9) other municipalities, and Monterey County expressed interest in combining resources to achieve a cost-effective and consistent PMP, which will result in Pavement Condition Indices that can be benchmarked with others on an equivalent basis comparison. Under this regional approach, NCE’s fee to re-survey and update our PMP is $17,810, a significant savings over doing the same work for Carmel independently.
In order to proceed with the Project expeditiously, TAMC requested that the participating agencies execute the attached PMP Funding and Reimbursement Agreements (Attachment 2) for the City’s fair share costs as part of this regional PMP.
FISCAL IMPACT:
Approval of these agreements obligate the City to reimburse TAMC for actual PMP implementation costs related to the City’s road network up to $17,810. Separately, there is an annual software subscription fee to MTC for the StreetSaver program for $3,000. which is funded in the Public Works Operating Budget.
PRIOR CITY COUNCIL ACTION:
In July 2017, Council adopted a resolution authorizing the City Administrator to execute a Master Programs Funding Agreement with TAMC for the use of Measure X funds.
In January 2018, Council adopted Resolutions 2018-004 and 2018-005 authorizing the City Administrator to execute Funding and Reimbursement Agreements with TAMC for the 2018 Pavement Management Program Update.
On June 6, 2022, Council adopted Resolution 2022-046 ratifying the City Administrator's execution of Funding for Monterey County 2022 Pavement Management Program Update.
ATTACHMENTS:
1. Resolution 2026-022
2. Pavement Management Program Update 2025 Reimbursement Agreement (Draft)
3. Scope of Work and Schedule
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION NO. 2026-022
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING THE CITY ADMINISTRATOR’S EXECUTION OF A FUNDING AND
REIMBURSEMENT AGREEMENT BETWEEN THE TRANSPORTATION AGENCY FOR MONTEREY COUNTY (TAMC) AND THE CITY OF CARMEL-BY-THE-SEA FOR THE 2025 PAVEMENT MANAGEMENT PROGRAM UPDATE IN THE AMOUNT OF $17,810 WHEREAS, on November 8, 2016, the voters of Monterey County, pursuant to the provisions of the Local Transportation Authority and Improvement Act, California Public Utilities Code Section 180000 et seq. (the “Act”), approved Measure X (TAMC Ordinance No. 2016-01) on the Monterey County Ballot, thereby authorizing TAMC to impose and administer the proceeds from a three-eighths cent transaction and use tax (“Measure X”); and WHEREAS, in July 2017, the City of Carmel-by-the-Sea entered into a Master Programs Funding Agreement (“Master Agreement”) setting forth the mutual obligations and rights of TAMC and Carmel-by-the-Sea with respect to the allocation of Measure X funds; and WHEREAS, on June 6, 2022, the City of Carmel-by-the-Sea adopted Resolution 2022- 046, approving the Pavement Management Program Update 2022 Reimbursement Agreement with TAMC for the City’s Pavement Management Program; and WHEREAS, this agreement confirms the City’s participation in the regional program and will help the City prioritize the paving network for rehabilitation and resurfacing projects; and WHEREAS, one of The City of Carmel-by-the-Sea obligations under the Master Agreement is to reinspect pavement conditions every three years for arterials and collectors and every six years for residential streets and local/rural roads unless otherwise approved by TAMC; and WHEREAS, TAMC is coordinating a joint procurement to assist agencies in meeting these requirements and to provide additional pavement management services as requested; and WHEREAS, TAMC issued a Request for Proposals (RFP) for pavement management services and Nichols Consulting Engineers were selected as the most qualified firm to perform the required services; and
WHEREAS, the City of Carmel-by-the-Sea desires to enter into an agreement with the TAMC to reimburse its proportionate share of the costs associated with the consultant services for the Pavement Management Program Update; and
WHEREAS, TAMC will be responsible for overseeing the consultant services for the Pavement Management Program (PMP) Update, and executing the reimbursement agreement confirms the City’s continued participation in the regional program and will help the City prioritize the pavement network for rehabilitation and resurfacing projects; and ATTACHMENT 1
Resolution 2026-022
WHEREAS, the City of Carmel’s cost share of the regional program is $17,810.
NOW, THEREFORE, BE IT RESOLVED, THAT THE CITY COUNCIL OF THE CITY OF CARMELBY-THE-SEA DOES HEREBY:
1) Approve the Pavement Management Program Update 2025 Reimbursement Agreement with the Transportation Agency for Monterey County (TAMC) for the City’s Pavement Management Program; and
2) Authorize the City Administrator to execute the Agreement on behalf of the City subject to final review and approval by the City Attorney.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BYTHE-SEA this 7th day of April 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED: ATTEST:
___________________________ _______________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
ATTACHMENT 1
PMP Update 2025 Reimbursement Agreement Page 1 of 7
MEASURE X
PAVEMENT MANAGEMENT PROGRAM UPDATE 2025 REIMBURSEMENT AGREEMENT between the
TRANSPORTATION AGENCY FOR MONTEREY COUNTY
and the
____________________
(Agency)
This Pavement Management Program Update 2025 Reimbursement Agreement (“AGREEMENT”) is effective as of the last date opposite the respective signatures below and is entered into by and between the Transportation Agency for Monterey County (“TAMC”) and the ________________________(“AGENCY”), collectively referred to as “PARTIES”.
RECITALS
1. WHEREAS, On November 8, 2016, the voters of Monterey County, pursuant to the provisions of the Local Transportation Authority and Improvement Act, California Public Utilities Code Section 180000 et seq. (the “Act”), approved Measure X (TAMC Ordinance No. 2016-01) on the Monterey County Ballot, thereby authorizing TAMC to impose and administer the proceeds from a three-eighths cent transaction and use tax (“Measure X”);
2. WHEREAS, On [ Date ], AGENCY entered into a Master Programs Funding Agreement (“Master Agreement”) setting forth the mutual obligations and rights of TAMC and AGENCY with respect to the allocation of Measure X funds;
3. WHEREAS, One of AGENCYS obligations under the Master Agreement is to reinspect pavement conditions every three years for arterials and collectors and every six years for residential streets and local/rural roads unless otherwise approved by TAMC;
4. WHEREAS, TAMC is coordinating a joint procurement to assist agencies in meeting these requirements and to provide additional pavement management services as requested;
5. WHEREAS, TAMC issued a Request for Proposals (RFP) for pavement management services and Nichols Consulting Engineers was selected as the most qualified firm to perform the required services; and
6. WHEREAS, the AGENCY desires to enter into an agreement with the Agency to reimburse its proportionate share of the costs associated with the consultant services for the Pavement Management Program Update;
NOW, THEREFORE, in consideration of the mutual promises and undertakings herein made and the mutual benefits to be derived therefrom, the parties hereto represent, covenant and agree as follows:
ATTACHMENT 2
PMP Update 2025 Reimbursement Agreement Page 2 of 7
PMP Update 2025 Reimbursement Agreement
1. Scope of Services: TAMC shall procure and oversee consultant services provided by Nichols Consulting Engineers for the Pavement Management Program Update, including pavement condition re-inspections and any additional services requested by the City of Carmel-by-the-Sea within the scope of work of TAMC’s agreement with Nichols Consulting Engineering.
2. 2Cost Sharing and Reimbursement: The City of Carmel-by-the-Sea agrees to reimburse TAMC for its proportionate share of the total consultant costs, as outlined in Exhibit A (Cost Breakdown). Payment shall be made within 30 days of invoice receipt from TAMC.
3. Reporting and Coordination: TAMC shall provide regular updates to the City of Carmelby-the-Sea regarding project progress, deliverables, and expenditures. The City of Carmel-by-the-Sea shall cooperate with TAMC and the consultant to facilitate timely completion of services.
4. Term: This AGREEMENT shall be effective upon execution and shall remain in effect until December 31, 2026, unless terminated earlier in accordance with Section II, Paragraph 2, Termination.
5. Termination: Either Party may terminate this Agreement with 30 days’ written notice.
In the event of termination, the City of Carmel-by-the-Sea shall reimburse TAMC for any costs incurred up to the termination date.
6. Indemnification: Each Party shall indemnify, defend, and hold harmless the other Party from any claims, liabilities, or damages arising from its own acts or omissions in connection with this Agreement.
7. Additional Acts and Documents: Each party agrees to do all such things and take all such actions, and to make, execute and deliver such other documents and instruments, as shall be reasonably requested to carry out the provisions, intent and purpose of this Agreement.
8. Integration: This Agreement represents the entire agreement of the parties with respect to the subject matter thereof. No representations, warranties, inducements or oral agreements have been made by any of the parties except as expressly set forth herein.
ATTACHMENT 2
PMP Update 2025 Reimbursement Agreement Page 3 of 7
9. Applicable Law: This Agreement shall be governed by, and constructed and enforced in accordance with, the laws of the State of California.
10. Amendment: This Agreement may not be changed, modified or rescinded except in writing, signed by all parties hereto. Any attempt at oral modification of this Agreement shall be void and of no effect.
11. Notices: Notice required under this AGREEMENT shall be delivered personally by facsimile, or by first-class postage pre-paid mail to City of Carmel-by-the-Sea and TAMC at the addresses listed below. Notice shall be deemed effective upon personal delivery or facsimile transmission, or on the third day after deposit with the U.S. Postal Service.
City of Carmel-by-the-Sea and TAMC shall give prompt notice of any change of address, including contact name and title. Unless otherwise changed according to these notice provisions, notices shall be addressed as follows:
FOR CITY OF CARMEL-BY-THE-SEA: FOR TAMC:
Rob Culver Laurie Williamson
Public Works Superintendent Senior Engineer
POBox CC 55 B Plaza Circle
Carmel CA, 93921 Salinas, CA 93901
831-620-2074 831.775.4415
[email protected] [email protected]
1. Waiver: Any waiver of any terms of this AGREEMENT shall be in writing signed by both parties hereto. A waiver of any of the terms and conditions of this Agreement shall not be construed as a waiver of any other terms or conditions in this AGREEMENT.
2. Non-Assignment: Neither party hereto may assign, sell, or otherwise transfer its interest or obligations in this Agreement without the prior written consent of the other party.
3. No Rights in Third Parties: Nothing in this Agreement, express or implied, is intended to confer any rights or remedies under or by reason of this Agreement on any third party, nor is anything in this Agreement intended to relieve or discharge the obligation or liability of any third party o any party to this Agreement, nor shall any provision of this Agreement give any third party any right of subrogation or action over or against any party to this Agreement.
4. Headings: The headings in this AGREEMENT are for convenience only and shall not be used to interpret the terms of this AGREEMENT.
ATTACHMENT 2
PMP Update 2025 Reimbursement Agreement Page 4 of 7
5. Construction of Agreement: The parties hereto agree that each party has fully participated in the review and revision of this AGREEMENT and that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this AGREEMENT or any amendment to this AGREEMENT.
In Witness Whereof, the parties have executed this AGREEMENT by their duly authorized officers as of the date first written below.
City of Carmel-by-the-Sea Transportation City of Carmel-by-the-Sea for
Monterey County (TAMC)
By: By:
Brandon Swanson Todd A. Muck
Acting City Adminitrator Executive Director
Dated: Dated:
Approved as to Form and Legality:
By: By:
Brian Pierik Shane Ebon Strong
City Attorney TAMC Counsel
Dated: Dated:
ATTACHMENT 2
PMP Update 2025 Reimbursement Agreement Page 5 of 7
EXHIBIT A
FAIR SHARE COSTS OF THE CITY OF CARMEL-BY-THE-SEA FOR
PAVEMENT MANAGEMENT PROGRAM UPDATE 2025 CONSULTING SERVICES
TASK DESCRIPTION COST
1 Project Management $ 1,509.00
2 Database Review and Update $
3.1 Pavement Condition Surveys of
Residential and Local Roadways $ 2,910.00
3.2 Pavement Condition Surveys of
Arterial and Collector Roadways $ 1,420.00
4 Update Maintenance and
Rehabilitation
Strategies and Decision Tree
$ 2,336.28
5 Budget Analysis and Funding Scenarios $ 3,060.85
6.1 Final Reports $ 6,570.90
6.2 Council Presentations $
7 Training and Technical Support $
8 GIS Linkage and Mapping $
9 Traffic Sign Inventory $
TOTAL ANTICIPATED COST $ 17,807.03
NOT TO EXCEED AMOUNT $ 17,810.00
ATTACHMENT 2
PMP Update 2025 Reimbursement Agreement Page 6 of 7
EXHIBIT B
PAVEMENT MANAGEMENT PROGRAM REQUIREMENTS
The approved ordinance for the Transportation Safety & Investment Plan (Measure X) outlines the requirements for the use of local road maintenance, pothole repair and safety funds. It includes a requirement for each jurisdiction to have a pavement management program. "Each city and the County of Monterey shall develop, or participate in the development of by TAMC, a pavement management program. They shall submit regular reports on the conditions of their streets, to ensure timely repairs and keep the public informed. Development of the pavement management program by TAMC is eligible to be funded out of this program prior to distribution of funds to the cities and the County."
SYSTEM REQUIREMENTS: In order to receive Measure X funds, the cities and the County shall utilize a pavement management program (PMP) and submit regular reports on the conditions of their streets, to ensure timely repairs and keep the public informed. The pavement management program should utilize an approved software-based tool for analyzing pavement conditions and reports findings on rehabilitation/maintenance strategies based on funding levels. The pavement management program used by the jurisdiction must contain, at a minimum, the following features:
• Store the inventory all roadways within a jurisdiction (in a compatible database with other jurisdictions).
• Assess the condition of the roadways (based on seven distresses and three severity levels).
• Provide the current Pavement Condition Index (PCI) for the roadways (as per ASTM D6433).
• Identify all pavement sections needing maintenance, rehabilitation, or replacement. • Calculate budget needs for maintenance, rehabilitation or replacement of deficient pavement sections (for the current year and the next three years at various overall condition levels).
• Develop maintenance strategies for the most cost-effective level of maintenance or repair appropriate at the time of the inspection.
• Generate pavement management program reports (in various formats).
ATTACHMENT 2
PMP Update 2025 Reimbursement Agreement Page 7 of 7
All jurisdictions must implement and maintain an approved Pavement Management Program (“StreetSaver” or equivalent). The “StreetSaver” Pavement Management Program developed by Metropolitan Transportation Commission (MTC) is the most utilized program in the Bay Area and would be an excellent program for this region as well. The use of the “StreetSaver” Pavement Management Program is recommended (but not required) since it would allow good compatibility between local jurisdictions and also provide regional benefits.
Jurisdictions may elect to use an alternative pavement management program provided it meets the above listed minimum requirements and receives written approval from TAMC.
The City of Carmel-by-the-Sea will assist with the development of an overall pavement management implementation plan for this region with the participation and coordination of all the cities and the county. The City of Carmel-by-the-Sea recommends the development of a regional system to benefit from a coordinated system. The regional system would be developed collaboratively between local jurisdictions. In order to have a regional database, it is recommended that all agencies utilize a common pavement management program. This would allow compilation of information on a regional basis. It would also create opportunities for the City of Carmel-by-the-Sea coordination and to guide regional transportation investments and planning.
UPDATE REQUIREMENTS: The jurisdictions must complete the following updates:
• Review and update the pavement information for all roads every two years. • Pavement conditions must be re-inspected every three years for arterials and collectors. • Pavement conditions must be re-inspected every six years for residential streets and local/rural roads, unless otherwise approved by TAMC. Pavement condition surveys may be done by either automated or manual inspections and may be done either individually or in conjunction with another City of Carmel-by-the-Sea. A percentage of the network can be scheduled each year so that the entire network is updated on a regular cycle.
REPORT REQUIREMENTS: All jurisdictions shall submit an annual Pavement Management Program Report Letter to TAMC no later than December 31 of each year the Measure X tax is in effect using the approved report letter format. It shall include all the highlighted information and shall be on local City of Carmel-by-the-Sea letterhead (see attached template).
All jurisdictions shall also participate in the biennial pavement needs survey conducted for the California Statewide Local Streets and Roads Needs Assessment and provide the requested roadway data for their jurisdiction.
ATTACHMENT 2
NCE] - Standard Agreement
Approved by TAMC Board on [date]
PMP Update 2025 Page 23 of 38
EXHIBIT A
SCOPE OF WORK AND SCHEDULE
PAVEMENT MANAGEMENT PROGRAM UPDATE 2025
Project Description: Provide professional and technical services in developing and implementing a Pavement Management Program (PMP) Update for each participating member agency utilizing StreetSaver software. The update shall assess pavement conditions of collector and arterial roads as well as residential streets and local/rural roads for each of the ten (10) member agencies participating in this update as well as additional tasks outlined here.
Task 1. Project Management and Meetings
NCE will meet with TAMC staff to kick-off the project by reviewing the technical approach and any administrative matters that may be necessary. Items to be discussed will include the following:
1. Project goals
2. Scope of work, project schedule, budget and invoicing requirements
3. Information needed from TAMC and participating agencies
4. Field work
A. Scheduling and access requirements for field work
B. Public safety concerns, requirements and procedures
C. Quality Control Plan (QCP)
D. List of publicly maintained roads (as well as privately owned) E. New roads
5. M&R practices, records and costs
6. Paving or maintenance budgets
7. Budgeting scenarios, including historical expenditures
8. Other items as needed
Prior to the kick-off meeting, NCE will prepare an agenda and project schedule which will be sent to TAMC staff for review. At least four progress meetings will be held to review the work performed and to address any questions or issues that arise as the work progresses.
DELIVERABLES:
1. Agenda and technical memoranda summarizing the results of meetings
2. Project schedule
ATTACHMENT 3
NCE] - Standard Agreement
Approved by TAMC Board on [date]
PMP Update 2025 Page 24 of 38
Task 2. Database Review and Update
As part of this task, NCE will review the database inventory and coordinate with participating agencies (Greenfield, King City, Marina, Sand City, Soledad and Monterey County) regarding newly added roads (assumed to be 25 miles). Any new roads will be updated into the respective StreetSaver® databases. Road name, limits, surface type, functional classification, number of lanes, construction records, and road geometry will be verified before updating.
However, if there have been any modifications, NCE will recommend any sectionalization changes (either combining or splitting sections) to better represent the Cities’/County’s maintenance practices. Factors to be considered when re-sectionalizing include road geometry, functional classification, pavement age, geographical boundaries, pavement performance, and maintenance practices. NCE will next field verify new roads and determine if the data received from agencies are accurate.
In addition, all historical M&R records provided by the County and cities since 2022, or since 2017 if the agency did not participate in the 2022 Update, will also be entered into StreetSaver® if needed. Populating the database with recent M&R historical data is extremely useful for determining future treatments and predicting future performance. M&R activities include overlays, reconstructions and any surface seals or localized repairs. All M&R historical records must include the following information:
1. Street Name, Street and section IDs
2. Beginning and ending limits of work
3. Date and type of treatment
4. Cost of treatment (optional)
DELIVERABLES:
1. All data collected shall be submitted (Excel format) for city/county staff to review prior to updating the StreetSaver® database
2. M&R history report
3. Updated StreetSaver® databases
Task 3. Pavement Condition Surveys
NCE will perform pavement condition surveys on approximately 1,402 centerline miles of pavement in the County and cities. All participating agencies will need to have their arterials and collectors (496 miles) as well as residential streets and local/rural roads (906 miles) surveyed and updated.
ATTACHMENT 3
NCE] - Standard Agreement
Approved by TAMC Board on [date]
PMP Update 2025 Page 25 of 38
Participating Agency
Centerline Miles
Local/
Residential Arterial Collector Total
1 Carmel-by-the-Sea 16.8 4.5 3.7 25.0
2 Del Rey Oaks 3.7 2.3 3.6 9.6
3 Gonzales 16.4 2.9 1.1 20.4
4 Greenfield 30.8 1.7 3.2 35.7
5 King City 17.0 9.8 3.9 30.7
6 Marina 36.5 21.5 17.3 75.3
7 Pacific Grove 44.9 8.6 13.2 66.7
8 Sand City 3.0 0.0 2.1 5.1
9 Soledad 30.8 2.5 4.8 38.1
10 Monterey County 705.8 16.5 372.6 1,094.9
Total Centerline Miles 905.7 70.3 425.5 1,401.5
The distress collection protocols will be in accordance with the latest edition of MTC’s “Pavement Condition Index Distress Identification Manual for Flexible & Concrete Pavements.” In 2021/22, TAMC utilized a hybrid approach as not all agencies had an updated shapefile. For cities who had no accurate shapefile, walking surveys were utilized. For the other county roads and streets, a semi-automated approach was used. This same method will be applied for the current update, except for Soledad, which requires an imagery catalog for traffic sign extraction and will therefore utilize an automated approach instead.
NCE will be responsible for providing all equipment necessary to perform this task. Should County or City personnel wish to observe NCE’s crews during the surveys, we can accommodate the staff. Note that this scope of work and condition surveys do not address issues including, but not limited to traffic, safety and road hazards, geometric issues, road shoulders, sidewalks, curb and gutters, drainage issues or short-term maintenance that should be performed.
Quality Control
Dr. James Signore (QC Manager) will be responsible for:
1. Calibrating all data collection activities
2. Reviewing field activities, including spot checks on the field crews
3. Reviewing field procedures and making changes, as needed
4. Comparing the field data collected with on-site conditions
5. Reviewing all data entry functions, including random spot checks
6. Reviewing reports generated and analyses performed to ensure a quality product ATTACHMENT 3
NCE] - Standard Agreement
Approved by TAMC Board on [date]
PMP Update 2025 Page 26 of 38
NCE will prepare a QC Plan (QCP) that will include the following components:
1. Description of condition survey procedures (distress types, severities). All procedures, changes, or modifications should be well documented in the QCP so that future updates will be consistent.
2. Accuracy required for data collection or acceptability criteria.
3. Description of how data will be checked for accuracy, e.g., control sections setup and distress comparisons between walking and semi-automated surveys.
A draft QC Plan will be submitted to TAMC for approval, and no field work will commence until a final plan has been accepted. Our QC Plan meets MTC’s requirements for all 100+ jurisdictions in the Bay Area.
All data collected from the condition surveys will then be uploaded into the database. This task will be performed at NCE’s office to provide quality control of all data entered into the system.
NCE will then perform the PCI calculations, and correct any errors found.
DELIVERABLES:
1. Quality Control plan
2. Updated StreetSaver® databases with pavement distress data and PCIs calculated
3. Pavement inventory report
Task 4. Update Maintenance and Rehabilitation Strategies & Decision Tree NCE will next review M&R strategies with participating agency staff. This will include the recommendation and selection of appropriate treatments and the determination of treatment unit costs. This will also be an appropriate time to review the use of new/sustainable treatments or materials, such as Portland cement concrete, bonded overlays, rubberized asphalt, rubberized cape seals, microsurfacing, rejuvenators, CIR, FDR , warm mix asphalt, etc..
Development of the M&R decision tree is a critical step in any pavement management update as it has a direct and significant impact on the final work plan that is developed, as well as funding consequences. Therefore, NCE will review any recent bid tabs, together with those from neighboring cities. Also, unit prices will be fully loaded rates, and will include not just contractors’ prices, but also design, inspection and testing costs.
DELIVERABLES:
1. M&R meeting agenda
2. M&R decision trees updated in StreetSaver® databases
ATTACHMENT 3
NCE] - Standard Agreement
Approved by TAMC Board on [date]
PMP Update 2025 Page 27 of 38
Task 5. Budgetary Analysis & Funding Scenarios
NCE will perform a Budget Needs analysis using an analysis period to be determined by participating agencies (Carmel, Greenfield, King City, Marina, Sand City, Soledad and Monterey County). This will identify M&R requirements for each street section and determines the total maintenance and rehabilitation requirements over the entire analysis period. The needs analysis identifies road sections that need treatment and applies the M&R decision trees to each section.
The costs are then summed for the entire period. This forms the basis for performing budget scenario evaluations, which optimize the street sections for repair under constrained budgets.
The budget scenarios evaluation prioritizes sections for repair under constrained, realistic, budgetary assumptions.
Multiple budget or target-driven scenarios (minimum of four) will be performed after discussion with participating agency staff. Examples of typical scenarios include:
1. Evenly distributed funding needs to reach a state of good repair
2. Impacts of existing funding levels or projected revenues based on historical trends, e.g., SB1, Measure X fund
3. Funding required to maintain certain PCI levels
4. Funding to improve the PCI
After the analysis is completed, NCE will prepare a report for the participating agencies to review (see Task 6).
DELIVERABLES:
1. Updated StreetSaver® database
Task 6. Final Reports & Presentations
Next, NCE will prepare a final report for all participating agencies to summarize data collection results in this update. The report will contain, at a minimum, the following information:
1. Executive Summary
2. Study Objectives
3. Background and methodology of regional PMP update
4. Pavement network inventory with PCI
5. Inventory of new roads
6. M&R history report
7. M&R decision tree and unit cost assumptions (only for Carmel, Gonzales, King City, Marina, Sand City, Soledad and Monterey County)
8. Budget analysis (only for Carmel, Greenfield King City, Marina, Sand City, Soledad and Monterey County)
ATTACHMENT 3
NCE] - Standard Agreement
Approved by TAMC Board on [date]
PMP Update 2025 Page 28 of 38
A. Projected PCI under existing funding levels over the next years for all road classes B. Projected annual repair/rehabilitation programs for road maintenance for a multiyear period C. Multi-year plan for road maintenance, resurfacing, rehabilitation and reconstruction D. Impact of deferred maintenance (backlog) on the overall network condition E. Recommended funding scenario and pavement strategies
9. GIS maps to show impacts of scenarios (all agencies except Carmel) NCE will deliver the draft report to the Cities/County for review in electronic format. Upon receipt of the comments on the draft report, NCE will complete the final report for submittal.
In addition, a presentation to City Council/Board of Supervisors will be prepared; this presentation may be a short (15 to 20 minutes) informational item to elected officials or a longer (1-2 hours) educational/advocacy workshop, depending on the Cities/County’s needs.
This task includes one videoconference with agency staff prior to the presentation to discuss items such as the goal of the presentation, the level of knowledge and backgrounds of the audience, the number of stakeholders involved and other potential issues. NCE will deliver the draft presentation to the County/Cities for review in electronic format. Upon receipt of the comments on the draft presentation, NCE will complete the final presentation and schedule the Council/Board meetings.
DELIVERABLES:
1. Draft reports (electronic)
2. Final reports (electronic, two hard copies to agency, one hard copy to TAMC)
3. Draft and final PowerPoint presentation
Task 7. Training and Technical Support
NCE will prepare and present a one-day training class for participating agencies (Del Rey Oaks, Greenfield, King City, Marina, Pacific Grove, Sand City and Monterey County). The class will cover the following items:
1. Creating or editing street sections
2. Entering pavement distress data
3. Performing PCI Calculations
4. Entering M&R history
5. Revising the M&R decision tree
A. Identifying treatment strategies
B. Determining appropriate unit costs
6. Determining Budget Needs
7. Creating budget scenarios
ATTACHMENT 3
NCE] - Standard Agreement
Approved by TAMC Board on [date]
PMP Update 2025 Page 29 of 38
A. Project selection tools
B. Target-driven analysis
C. Needs analysis
8. Generating reports
A. Pre-defined reports
B. Budgetary reports
9. Generating GIS maps
All training materials will be provided by NCE. It is assumed that the training will be conducted on-site, in-person, or virtual depending on the agency requirementsand will include up to two participants per agency. It is assumed that computers and internet access will be provided by TAMC or a participating agency. However, should there be the desire to have the training online instead of in-person, then NCE will transfer the training to an online environment. In April 2025, NCE developed and delivered an online 2-day StreetSaver® training for MTC (5 hours per day).
This will be a viable option for TAMC member agencies. NCE conducts identical training for MTC.
Agencies may register for the MTC training at a nominal cost (typically $250 to $300 per module).
In addition, field training to identify and measure pavement distresses, severity level, and quantities will be discussed and covered with County/City staff as part of Task 3.
NCE will also allocate up to 25 hours of technical support per agency. Typically, most technical support is related to providing one-on-one assistance, performing budget scenarios, updating M&R records, providing customized reports, providing pavement treatment recommendations, GIS maps, etc.
DELIVERABLES:
1. StreetSaver® training manuals/training logins for StreetSaver®
2. Field training to collect pavement distress data (part of Task 3)
3. Up to 25 hours of technical support per agency
Task 8. GIS Linkage & Mapping
StreetSaver® allows the database to be linked to a shapefile so that GIS maps can illustrate the results of the analysis. Built-in queries are available within StreetSaver® such as:
• PCI Range by street section
• Future PCI by street section
• Maintenance Treatment History
• Impacts of different budget scenarios
• Sections Selected for Treatment
ATTACHMENT 3
NCE] - Standard Agreement
Approved by TAMC Board on [date]
PMP Update 2025 Page 30 of 38
Once linked, maps can be generated within minutes. If StreetSaver has not been linked, then NCE will perform the linkage in this task and generate the desired maps. The shapefiles may be exported to ArcMap for additional editing if desired. This task assumes that the centerline shapefile is complete and accurate.
DELIVERABLES:
1. GIS shapefile linked to StreetSaver® database
Task 9. Traffic Sign Inventory
NCE also collects data on traffic signs as non-pavement assets as part of the field surveys in Task
3. The mobile data collection units utilized can also gather high-resolution, 360-degree, georeferenced right-of-way digital images. This mobile mapping system provides the ability to inventory traffic signs assets with a high level of accuracy. The following is a list of attributes that NCE will collect for traffic signs:
• Latitude and longitude
• MUTCD code
• Support type
Participating agency (Soledad) can view the 360-degree images on Mapillary.com at no additional cost.
DELIVERABLES:
1. Updated GIS shapefile linked to ArcGIS
ATTACHMENT 3
NCE] - Standard Agreement
Approved by TAMC Board on [date]
PMP Update 2025 Page 31 of 38
PROJECT SCHEDULE
Task Description Months After NTP
NTP 1 2 3 4 5 6
Task 1: Project Management & Meetings X X X
Task 2: Database Review and Update
Task 3: Pavement Condition Surveys
3.1 Residential and Local Roadways
3.2 Arterial and Collector Roadways
Task 4: Update M&R Strategies and Decision Tree
Task 5: Budget Analysis and Funding Scenarios
Task 6: Final Reports and Presentations
6.1 Draft & Final Reports
TAMC/Agency Review
Final Reports
6.2 Presentations To be Scheduled at Agencies' Convenience Task 7: Training and Technical Support (Optional)
7.1 StreetSaver Software Training To be Scheduled at Agencies' Convenience
7.2 On-site Field Training To be Scheduled at Agencies' Convenience
7.3 Technical and Software Support As-Needed
Task 8: GIS Linkage & Mapping
Task 9: Traffic Signs Inventory
Assumptions
1. X indicates a meeting.
2. Weather conditions, such as rain, may delay fieldwork progress and cause schedule delays.
3. The schedule is dependent on the City’s responsiveness and the timely availability of information needed to proceed with the work.
4. Any changes in project scope, additional meetings, or expanded tasks may require adjustments to the schedule.
ATTACHMENT 3
NCE] - Standard Agreement
Approved by TAMC Board on [date]
PMP Update 2025 Page 32 of 38
EXHIBIT B: Budget
ATTACHMENT 3
NCE] - Standard Agreement
Approved by TAMC Board on [date]PMP Update 2025 Page 33 of 38 PAVEMENT MANAGEMENT PROGRAM UPDATE 2025
COST BREAKDOWN BY TASK
DIRECT LABOR COSTS Small differences may exist in totals due to rounding issues
PROJECT STAFF ROLE HOURLY RATE
TASK 1 TASK 2 TASK 3 TASK 4 TASK 5 TASK 6.1 TASK 6.2 TASK 7 TASK 8 TASK 9
PROJECT TOTALS
MANAGEMENT
DATABASE REVIEW
AND UPDATE
PAVEMENT
CONDITION SURVEY
UPDATE M&R
DECISION TREE
BUDGET ANALYSIS
& FUNDING
SCENARIOS
FINAL
REPORT
COUNCIL
PRESENTATIONS TRAINING GIS LINKAGE AND UPDATE TRAFFIC SIGN INVENTORY
HRS COST HRS COST HRS COST HRS COST HRS COST HRS COST HRS COST HRS COST HRS COST HRS COST HRS CSOT S Misaghi, PE Project Manager $ 82.73 16 $ 1,324.00 8 $ 662.00 8 $ 662.00 8 $ 662.00 40 $ 3,309.00 28 $ 2,316.00 16 $ 1,324.00 124 $ 10,259.00 Marissa Bacig Deputy Proj Mgr $ 52.19 16 $ 835.00 10 $ 522.00 32 $ 1,670.00 12 $ 626.00 24 $ 1,253.00 8 $418.00 8 $418.00 110 $ 5,742.00 Vijay Pulijal, PE Principal $ 85.00 4 $ 340.00 100 $ 8,500.00 104 $ 8,840.00 J Signore, PhD, PE QC Manager $ 85.00 4 $ 340.00 16 $ 1,360.00 20 $ 1,700.00 S Kedarisetty, PhD Project Engineer II $ 46.22 36 $ 1,664.00 18 $ 832.00 42 $ 1,941.00 12 $ 555.00 160 $7,395.00 268 $ 12,387.00 Saint Yoojaroen, EIT Project Engineer $ 42.79 33 $ 1,412.00 48 $ 2,054.00 96 $ 4,108.00 320 $ 13,693.00 50 $ 2,140.00 258 $ 11,040.00 805 $ 34,447.00 Paul Muse Asset Mgmt Aalyst $ 46.50 90 $ 4,185.00 40 $1,860.00 130 $ 6,045.00 J Rajnowski/K Foxcroft Technician $ 29.52 648 $ 19,129.00 648 $ 19,129.00 L Alderete/T Buckinghan Administrative $ 25.54 26 $ 664.00 8 $ 204.00 8 $ 204.00 42 $ 1,072.00 SUBTOTAL, DIRECT LABOR COSTS 72 $ 4,163.00 69 $ 3,428.00 822 $ 27,378.00 78 $ 4,589.00 128 $ 6,023.00 398 $ 18,221.00 186 $ 13,160.00 282 $ 12,568.00 168 $ 7,813.00 48 $2,278.00 2,251 $ 99,621.00 INDIRECT COSTS OH RATE + FRINGE BENEFITS (218.86% OF DIRECT LABOR) $ 9,111.00 $ 7,503.00 $ 59,919.00 $ 10,043.00 $ 13,182.00 $ 39,878.00 $ 28,802.00 $ 27,506.00 $ 17,100.00 $4,986.00 $ 218,030.00 SUBTOTAL, DIRECT LABOR + INDIRECT COSTS $ 13,274.00 $ 10,931.00 $ 87,297.00 $ 14,632.00 $ 19,205.00 $ 58,099.00 $ 41,962.00 $ 40,074.00 $ 24,913.00 $7,264.00 $ 317,651.00 FIXED FEE (10% OF SUBTOTAL, DIRECT + INDIRECT) $ 1,327.00 $ 1,093.00 $ 8,730.00 $ 1,463.00 $ 1,921.00 $ 5,810.00 $ 4,196.00 $ 4,007.00 $ 2,491.00 $726.00 $ 31,764.00 OTHER DIRECT COSTS MTC STREETSAVER $ 1,200.00 $ 1,200.00 SUBCONSULTANT $ 115,100.00 $4,960.00 $ 120,060.00 TRAVLE / MILEAGE $ 30,609.00 $ 1,225.00 $ 245.00 $ 32,079.00 REPRODUCTION / SUPPLIES $ 489.00 $ 71.00 $ 1,036.00 $ 259.00 $ 300.00 $ 1,800.00 $ 689.00 $ 1,000.00 $ 496.00 $ 6,140.00 SUBTOTAL, OTHER DIRECT COSTS $ 489.00 $ 71.00 $ 146,745.00 $ 259.00 $ 300.00 $ 1,800.00 $ 1,914.00 $ 2,445.00 $ 496.00 $ 4,960.00 $ 159,479.00 TOTAL, DIRECT LABOR, INDIRECT, FIXED FEE & OTHER DIRECT $ 15,090.00 $ 12,095.00 $ 242,772.00 $ 16,354.00 $ 21,426.00 $ 65,709.00 $ 48,072.00 $ 46,526.00 $ 27,900.00 $12,950.00 $ 508,894.00 Not to Exceed Amount $ 509,000.00
Notes: 1. Principal and QC Manager hourly rates are discounted. 2. All jurisdictions participate in Tasks 1, 3 and 6.1. 3. It is assumed that Task 3 will be completed before Summer 2026. Any changes to the schedule should account for the higher cost of lodging during the summer months. 4. Task 7 - The on-site field training portion of Task 7 will be conducted at no additional cost. 5. It is assumed that one (1) maintenance and rehabilitation decision tree meeting will be held for Task 4. 6. Automated inspections will be performed for the City of Soledad and Monterey County. Walking inspections will be performed for all other participating agencies. 7. Soledad will receive traffic sign inventory, which will run concurrently with condition surveys.
ATTACHMENT
3
NCE] - Standard Agreement
Approved by TAMC Board on [date]PMP Update 2025 Page 34 of 38 PAVEMENT MANAGEMENT PROGRAM UPDATE 2025
AGENCY COST BY TASK
Agency
Centerline Miles Agency Cost by Task
Agency
Total
Cost
Agency
Total
Cost
(rounded)
Arterial + Collector
Residential
and Local
Total
Centerline Miles 1 2 3.1 3.2 4 5 6.1 6.2 7.1 7.2 8 9
Arterial
Collector
Arterial +
Collector Project Mgmt Database Review & Update Pvmt Condition: Residential & Local Pvmt Condition: Arterial & Collector Update M&R Decision Tree Budget Analysis & Funding Scenarios Final Reports Council Presentations Training & Technical Support Technical Assistance GIS Linkage and Update Traffic Sign Inventory 1 Carmel 4.5 3.7 8.2 16.8 25.0 $ 1,509.00 $ 2,910.00 $ 1,420.00 $ 2,336.28 $ 3,060.85 $ 6,570.90 $ 17,807.03 $ 17,810.00 2 Del Rey Oaks 2.3 3.6 5.9 3.7 9.6 $ 1,509.00 $ 641.00 $ 1,022.00 $ 6,570.90 $ 8,012.00 $ 1,286.28 $ 5,360.28 $ 3,100.00 $ 27,501.46 $ 27,510.00 3 Gonzales 2.9 1.1 4.0 16.4 20.4 $ 1,509.00 $ 2,841.00 $ 693.00 $ 2,336.28 $ 6,570.90 $ 3,100.00 $ 17,050.18 $ 17,060.00 4 Greenfield 1.7 3.2 4.9 30.8 35.7 $ 1,509.00 $ 337.00 $ 5,335.00 $ 849.00 $ 3,060.86 $ 6,570.90 $ 8,012.00 $ 1,286.28 $ 5,360.28 $ 3,100.00 $ 35,420.32 $ 35,430.00 5 King City 9.8 3.9 13.7 17.0 30.7 $ 1,509.00 $ 290.00 $ 2,945.00 $ 2,373.00 $ 2,336.29 $ 3,060.86 $ 6,570.90 $ 8,012.00 $ 1,286.29 $ 5,360.29 $ 3,100.00 $ 36,843.63 $ 36,850.00 6 Marina 21.5 17.3 38.8 36.5 75.3 $ 1,509.00 $ 712.00 $ 6,323.00 $ 6,721.00 $ 2,336.29 $ 3,060.86 $ 6,570.90 $ 8,012.00 $ 1,286.29 $ 5,360.29 $ 3,100.00 $ 44,991.63 $ 45,000.00 7 Pacific Grove 8.6 13.2 21.8 44.9 66.7 $ 1,509.00 $ 7,778.00 $ 3,776.00 $ 6,570.90 $ 1,286.29 $ 5,360.29 $ 3,100.00 $ 29,380.48 $ 29,390.00 8 Sand City 0.0 2.1 2.1 3.0 5.1 $ 1,509.00 $ 48.00 $ 519.00 $ 364.00 $ 2,336.28 $ 3,060.85 $ 6,570.90 $ 8,012.00 $ 1,286.28 $ 5,360.28 $ 3,100.00 $ 32,166.59 $ 32,170.00 9 Soledad 2.5 4.8 7.3 30.8 38.1 $ 1,509.00 $ 360.00 $ 5,335.00 $ 1,265.00 $ 2,336.29 $ 3,060.86 $ 6,570.90 $ 3,100.00 $ 12,950.00 $ 36,487.05 $ 36,490.00 10 Monterey Co 16.5 372.6 389.1 705.8 1,094.9 $ 1,509.00 $ 10,348.00 $ 122,261.00 $ 67,401.00 $ 2,336.29 $ 3,060.86 $ 6,570.90 $ 8,012.00 $ 1,286.29 $ 5,360.29 $ 3,100.00 $ 231,245.63 $ 231,250.00 Total 70.3 425.5 495.8 905.7 1,401.5 $ 15,090.00 $ 12,095.00 $ 156,888.00 $ 85,884.00 $ 16,354.00 $ 21,426.00 $ 65,709.00 $ 48,072.00 $ 9,004.00 $ 37,522.00 $ 27,900.00 $ 12,950.00 $ 508,894.00 $ 508,960.00 Not to Exceed Amount $ 509,000.00
Notes 1. All jurisdictions participate in Tasks 1, 3, and 6.1. 2. It is assumed that one (1) maintenance and rehabilitation decision tree meeting will be held for Task 4. 3. Automated inspections will be performed for the City of Soledad and Monterey County. Walking inspections will be performed for all other participating agencies. 4. Soledad will receive traffic sign inventory, which will run concurrently with condition surveys.
ATTACHMENT
3
CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
April 6, 2026
ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Anna Ginette, Community Planning & Building Director, Marnie Waffle, Principal Planner, AICP
APPROVED BY: Brandon Swanson, Acting City Administrator SUBJECT: Receive an update on water allocation subsequent to adoption of City Council Resolution No. 2025-097 allocating water resources pursuant to Carmel-by-the-Sea Municipal Code Chapter 17.50 (Water Management Program) and provide staff with direction.
RECOMMENDATION:
Staff recommends the City Council:
1. Find that receiving an update is not a project under CEQA as defined in Public Resources Code Section 21065 and CEQA Guidelines Section 15378;
2. Receive staff’s water allocation update report; and
3. Provide staff with direction on monitoring, reallocation and requesting additional water.
BACKGROUND / SUMMARY:
Executive Summary:
On January 27, 2025, the Monterey Peninsula Water Management District (MPWMD) adopted Ordinance No. 197 allocating 14-acre feet of water to the City of Carmel-bythe-Sea effective March 1, 2025. The City’s water management program (Carmel-bythe-Sea Municipal Code Chapter 17.50) requires new allocations to be placed in unallocated reserves until the City Council adopts a resolution allocating the water to a specific category (e.g., residential, commercial, municipal, etc.). On September 10, 2025, the Planning Commission adopted Resolution 2025-042-PC, recommending to the City Council how unallocated reserves should be allocated under a new water
allocation resolution. On October 7, 2025, the City Council considered the Planning Commission’s recommendation and made an alternative recommendation on the allocation of water resources. On November 3, 2025, the City Council adopted Resolution No. 2025-097 allocating 6-acre feet to the residential category, 3-acre feet to the low & very low residential category, 2-acre feet to the commercial category and 3- acre feet to the municipal category.
It has been five months since adoption of the water allocation Resolution; therefore, the purpose of this report is to provide Council with an update on water commitments to this date. In addition, staff has identified potential options for navigating the City’s overall water allocation policy.
Background:
On November 3, 2025, the City Council adopted Resolution No. 2025-097 allocating 14- acre feet of water into six separate categories (see Table 1 below). Within Category #2, it was specified that no water be allocated to projects that would result in an increase to the floor area on a parcel beyond the maximum floor area allowed by code (e.g. ADUs 800 square feet or less).
Table 1. Water Allocation Categories
Category Existing
Allocation
2025
Allocation
Total Acre Feet
of Water
Category #1 Low & Very Low-Income
Housing
0.616 3 3.616
Category #2 Residential 0.000 6 6.000
Category #3 Commercial 0.000 2 2.000
Category #4 Municipal 0.224 3 3.224
Category #5 Unallocated Reserve 1.690 0 1.690
Category #6 Mallery/Pescadero Transfer 0.106 0 0.106
Total = 2.636 14 16.636
Between November 2025 and March 2026, there have been 22 residential and 5 commercial project applications requesting water[1]. The residential projects were primarily for bathroom and kitchen additions/remodels while the others were for demo/rebuild, legalizing fixtures and an ADU. The commercial projects consisted of new restaurants, a new coffee shop, an increase in restaurant seats and the addition of two commercial sinks. Although 13.673-acre feet of water remains within the City’s total allocation, only 0.2-acre feet is left within the commercial category. See Table 2 below.
Table 2. Water Allocation Commitments to Date
Category Total Acre
Feet of Water
Commitment Remaining
Acre Feet of
Water
Category #1 Low & Very Low-Income
Housing
3.616 0 3.616
Category #2 Residential 6.000 1.163 4.837
Category #3 Commercial 2.000 1.8 0.200
Category #4 Municipal 3.224 0 3.224
Category #5 Unallocated Reserve 1.690 0 1.690
Category #6 7 Mallery/Pescadero
Transfer
0.106 0 0.106
Total = 16.636 2.963 13.673
Options:
On January 27, 2025, the Monterey Peninsula Water Management District (MPWMD or District) adopted Ordinance No. 197, allocating water from the Pure Water Monterey Expansion. In this action, the District allocated 371-acre feet of water to six peninsula cities, the unincorporated County of Monterey, the Monterey Peninsula Airport District and Department of Defense sites and retained 2,175-acre feet in District Reserves.
While the City and MPWMD’s current potable water reserves have been the highest in decades, there is a positive trend in commercial development. Due to state mandates (ADUs and Housing Element implementation), there would also be an increase in residential development. Therefore, staff is seeking direction from Council on three important decision points:
1. How should the City’s water allocation be monitored?
2. At which point should water be transferred between allocation “buckets”?
3. At which point should additional water be requested from MPWMD by the City? Monitoring
Suggested water allocation monitoring actions are contained in Carmel-by-the-Sea Municipal Code (CMC) Section 17.50.030.B; where the Planning Commission should review water allocations for consistency with the General Plan and the Local Coastal Program on an annual basis and forward any recommendations for change to the City Council during the last month of each calendar year. However, the code requires that each allocation resolution shall reserve at least 10 percent of available water resources for projects that will create new affordable housing units for moderately low-, low- or very low-income households. Each allocation resolution also shall ensure that water is reserved for anticipated projects serving coastal recreation, access and essential public services.
This section of the CMC was adopted in 2004, when the City’s water reserves were drastically smaller than they are today. Moreover, a project such as Pure Water Monterey was not anticipated nor was the amount of potable water produced expected.
This means that water may need to be transferred more frequently than it has been in the past.
Therefore, the City Council should consider whether annual monitoring is sufficient, or if there should be a more frequent conversation.
Transfers Between “Buckets”
Pursuant to CMC Section 17.50.030.C, the intent of Carmel’s Unallocated Reserves is
to provide a means of adjusting water allocations to respond to changing conditions and General Plan policy. Water held in this reserve shall not be used for a specific project or land use change. As such, water must be transferred to a respective category via adoption of a resolution by Council prior to committing it to a project.
As discussed above, the CMC requires water be reserved for projects for affordable housing, coastal recreation, access and essential public services. Therefore, Category #’s 1 and 4 must maintain a water reserve under the current code.
The City Council should consider if there is an appropriate minimum amount of water for each category to maintain or if water should stay within the Unallocated Reserve and only be transferred upon a request through a permit application. For example, retaining water within each bucket would allow for efficient allocation of projects. Conversely, if water remained in the Unallocated Reserve until such time that a project is applied for, the project would require additional hearings before the Planning Commission and City Council to move water into the appropriate bucket prior to approving the development.
Request for Additional Water
In its 2025 allocation, MPWMD allocated 15% of the total identified water to local jurisdictions while retaining 85% (2,175-acre feet) in reserves. Out of the six peninsula cities, the City of Monterey received the largest amount (141-acre feet). Simply put, it is highly probable that the District has sufficient water reserves for the complete buildout of the City of Carmel.
MPWMD Ordinance No. 197 does not provide a procedure, nor is there a policy for agencies to request additional water. Based on recent communication with MPWMD General Manager, David J. Stoldt, the District anticipates that when a single jurisdiction believes it is on the verge of running out of water, a needs assessment of all jurisdictions would be conducted and MPWMD would consider another round of allocation. Further, the District encourages jurisdictions to readjust their internal allocations prior to granting additional water. Said differently, the District is unlikely to allocate more water to a jurisdiction until their overall remaining total water reserves approach zero.
The City Council should consider what the appropriate threshold would be for the City’s total water reserves, which would trigger reaching out to MPWMD and request additional allocation.
[1] Use Permit No. UP 25303 (Mama’s Boy) included both residential and commercial water.
FISCAL IMPACT:
N/A
PRIOR CITY COUNCIL ACTION:
On November 3, 2025, the City Council adopted Resolution No. 2025-097 allocating 6- acre feet to the residential category, 3-acre feet to the low & very low residential category, 2-acre feet to the commercial category and 3-acre feet to the municipal category.
ATTACHMENTS:
None
CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
April 6, 2026
ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Jayme Fields, Finance Manager
APPROVED BY: Brandon Swanson, Acting City Administrator SUBJECT: Receive Preliminary Funding Feasibility Assessment and Provide Direction on Revenue Options, Including Whether to Pursue a Potential 2026 Sales Tax Measure
RECOMMENDATION:
Receive the Preliminary Funding Feasibility Assessment, and:
1. Provide “yes/no” direction to staff on whether to pursue a ballot measure in the 2026 general election for a Transactions and Use Tax (“Sales Tax”)
2. Provide general direction to staff on which other revenue mechanisms to advance to detailed feasibility analysis for further consideration by Council.
BACKGROUND / SUMMARY:
The City faces a deferred maintenance backlog of approximately $100 million and needs an estimated $6–7 million in new annual revenue. A new police building will require a dedicated capital funding source. No single revenue mechanism is expected to close the gap; a combination of sources will likely be necessary.
In March 2026, the City engaged Civitas Advisors to conduct a preliminary assessment of the California statutory revenue mechanisms available to the City. The Financial Stewardship Work Group has coordinated this process to give the full City Council a comprehensive view of options before narrowing the field.
Revenue is one of the "levers" that the City Council can pull to change the budget and fund capital needs. The attached report evaluates 10 statutory revenue mechanisms
available to a California General Law city. For each mechanism, the report provides the legal authority, voter approval requirements, bond and capital financing capability, and a revenue generation methodology so City finance staff can develop internal projections. The City Council has already pulled the Transient Occupancy Tax lever.
The decision before the City Council is whether it wants to pull additional levers to develop other revenue sources.
Key findings:
Three mechanisms ranked high feasibility: a Transient Occupancy Tax increase ("TOT"), a Transactions and Use Tax (“Sales Tax”) (the City has 0.375% of remaining capacity under the state cap), and General Obligation Bonds for capital projects including the police building.
Of these mechanisms, the City Council is already ‘pulling’ the TOT lever. That is a separate item on the Council’s agenda. At this moment, the question that Council is considering is whether it wishes to pull the Sales Tax increase lever. It is important to note that the Sales Tax increase is an opportunity that has only recently been identified by municipalities and agencies around the Peninsula. As such, it is an opportunity that has opened up for the City, but if the City does not choose to ‘pull’ this lever, another agency may choose to do so and that would take this opportunity away from the City should it reconsider this decision in the future. The benefit of the 0.375% Sales Tax measure is estimated to be an addition of approximately $2.5 million, which could be used to help pay for deferred maintenance and other operating costs.
Five mechanisms ranked moderate feasibility, including charter city conversion, a Mello-Roos community facilities district, an enhanced infrastructure financing district, a property-based business improvement district, and paid parking. Two mechanisms ranked low feasibility. Details on each are in the attached report.
The existing Carmel Hospitality Improvement District (CHID) assessment cannot be redirected to fund general city services without the permission of the majority of the assessed participants due to legal constraints under Proposition 218 and the current Management District Plan. The report explains these constraints in detail.
The report identifies three combination strategies that pair mechanisms across up to two election cycles to address both recurring revenue and capital financing needs.
Immediate Steps
At this meeting, the City Council is asked to provide the following guidance:
1. Determine whether the City should proceed with the Sales Tax ballot measure this year.
2. Select which mechanisms to pursue for detailed future feasibility analysis in the coming year(s).
Future Steps
3. Obtain a preliminary cost estimate for the police building.
4. Conduct voter polling for any November 2026 ballot measures.
5. Authorize next-phase engagement for detailed analysis and implementation support.
FISCAL IMPACT:
The cost of the preliminary assessment was $6,000, payable from City Administration’s Contract Services account. No additional fiscal impact is associated with this item. If the City Council directs staff to advance mechanisms to detailed feasibility analysis, a separate proposal and associated costs will be presented at a future meeting.
PRIOR CITY COUNCIL ACTION:
At the January 22, 2026, Council Priorities Workshop, the Council prioritized researching potential funding sources to close the City's funding shortfalls.
At the City Council meeting on February 3, 2026, the Council directed staff to prepare a draft ballot measure to increase the TOT to be submitted to the City’s qualified voters at the November 3, 2026, general municipal election. This item is on the agenda for April 7, 2026.
ATTACHMENTS:
1. Report City of Carmel Preliminary Funding Feasibility 3-27-26
City of Carmel-by-the-Sea
Preliminary Funding Feasibility Assessment
1. Purpose
This report identifies the California statutory revenue mechanisms available to the City of Carmel-by-theSea, provides a high-level overview of each, and ranks them from most to least feasible. It is intended to support the City Council’s initial discussion of revenue options and to inform a decision about which mechanisms to advance to detailed feasibility analysis.
For each mechanism, the report includes a revenue generation methodology: the formula or calculation basis the City would use to estimate revenue, the specific data inputs needed, and where to obtain them.
This allows the City’s finance staff to begin developing internal projections. Detailed revenue modeling, fiscal impact analysis, ballot measure drafting, and stakeholder outreach are outside the scope of this engagement.
Scope note: This assessment was prepared on an accelerated timeline to support the City’s April 2026 council discussion. The mechanisms presented represent the primary statutory options available to a California General Law city. Additional options and variants may be identified through deeper analysis in a subsequent engagement.
2. City Context
Carmel-by-the-Sea is a General Law city in Monterey County with a population of approximately 3,200 residents (per City staff). The City faces the following financial conditions, as reported by City staff:
Deferred maintenance backlog: Approximately $100 million, including a 60,000 square foot building.
Revenue target: $6–7 million in new annual revenue. No single mechanism is expected to close the gap alone; the City anticipates combining multiple revenue sources.
Current debt service: Approximately $3 million annually.
Total operating expenses: Approximately $39 million.
Capital project: A new police building is anticipated. No cost estimate has been provided by the City.
The revenue methodology for bonding mechanisms identifies this as a required input for the City’s own analysis.
Timeline: The City is willing to use up to two election cycles if necessary. The November 2026 general election is the primary target for initial ballot measures.
ATTACHMENT 1
Preliminary Funding Feasibility Assessment | March 2026 Page 2
3. Revenue Mechanisms
High Feasibility
Transient Occupancy Tax (TOT) Increase
Authority Revenue & Taxation Code §7280
What It Does Increases the existing tax on the privilege of occupying lodging for 30 days or less. The City already levies and collects a TOT; this mechanism increases the rate.
Revenue Type Recurring Annual Revenue
Methodology Revenue = annual gross room rental revenue × TOT rate increase. Data needed: current annual gross lodging revenue (from City TOT records) and proposed rate increase.
Voter Approval General tax: majority vote (50%+1), per Cal. Const. Art. XIIIC, §2(b). Special tax: twothirds (66.67%). General tax must appear at a regularly scheduled general election (November 2026).
Bond/Capital Does not independently authorize bonds. Increased General Fund revenue can service GO bond debt, creating an indirect capital financing pathway.
General Law Eligible Yes
Carmel Applicability Carmel has approximately 44 lodging properties and an existing TOT collection infrastructure. The Carmel Hospitality Improvement District (CHID), a tourism business improvement district managed by Visit Carmel, levies a 2% assessment on gross room revenue layered on top of the TOT. The current combined guest levy of approximately 10% is at the lower end of comparable California destinations.
Key Considerations Any rate increase raises the total guest-facing levy (TOT + CHID). Stakeholder engagement with hoteliers is essential. The appropriate rate is a political judgment for the City Council.
Transactions and Use Tax (Local Sales Tax Add-On)
Authority Revenue & Taxation Code §7251 et seq.; 2% cap at R&TC §7251.1; Measure X exemption at R&TC §7297 (SB 705)
What It Does Imposes an additional transactions and use tax on retail sales within city limits, collected by CDTFA and distributed to the City.
Revenue Type Recurring Annual Revenue
Methodology Revenue = taxable sales within city limits × tax rate. Data needed: annual taxable sales (from CDTFA quarterly allocation reports). Comparable: City of Monterey projects approximately $4.5M annually from a 0.375% tax.
Voter Approval General tax: majority vote. Special tax: two-thirds. General tax must appear at a regularly scheduled general election (November 2026).
Bond/Capital Does not independently authorize bonds. General Fund revenue can service GO bond debt.
General Law Eligible Yes
ATTACHMENT 1
Preliminary Funding Feasibility Assessment | March 2026 Page 3 Remaining Capacity 0.375%. Carmel’s combined rate is 9.25%. TAMC Measure X (0.375%) is exempt from the 2% cap per R&TC §7297 (SB 705). Of the 2.00% in district taxes, only 1.625% counts toward the cap (0.125% MST Measure Q + 1.500% Measure C).
Key Considerations Monterey has placed a 0.375% general tax on its June 2026 ballot. Pacific Grove is exploring an identical measure for November 2026. AB 761 (signed October 2025) authorizes MST to pursue a cap-exempt 0.25% measure for a future ballot. Confirm capacity with CDTFA Local Revenue Branch before ballot placement.
General Obligation Bonds
Authority Cal. Const. Art. XIIIA, §1(b)(3); Government Code §43600 et seq.
What It Does Issues bonds secured by an ad valorem property tax levied on all taxable property within the city. Proceeds fund capital improvements. The property tax is not subject to the Proposition 13 1% cap.
Revenue Type One-Time Capital Funding + Debt Financing Capacity Methodology Bond capacity depends on total assessed valuation, project cost, and debt service schedule. Data needed: total assessed valuation (from Monterey County Assessor), preliminary police building cost estimate (City to commission), existing debt obligations (City Finance Department). A municipal financial advisor would model bond sizing.
Voter Approval Two-thirds vote (66.67%). Council must call the election by two-thirds vote per Gov.
Code §43608.
Bond/Capital Yes — direct capital financing. Specifically designed for capital projects such as the police building.
General Law Eligible Yes
Carmel Applicability The only mechanism that directly provides upfront capital for a large project. Pairs with a TOT increase or sales tax: recurring revenue services the bond debt while bonds provide immediate construction funding.
Key Considerations Two-thirds voter threshold is demanding. Polling before placement is standard. Bonds do not generate operating revenue — they create a debt service obligation funded by a property tax levy on all owners.
Moderate Feasibility
Charter City Conversion + Real Property Transfer Tax (RPTT) Authority Charter: Cal. Const. Art. XI, §3(a); Gov. Code §34450 et seq. RPTT: R&TC §11911.
Above-cap RPTT requires charter city status.
What It Does Charter conversion grants home rule authority, including power to impose a transfer tax exceeding the state cap of $1.10 per $1,000 of value. As a General Law city, Carmel is limited to the state rate.
Revenue Type Recurring Annual Revenue (more volatile than TOT or sales tax) Methodology Revenue = total value of real property transfers × tax rate. Data needed: annual aggregate value of property sales (from Monterey County Recorder/Assessor) and proposed rate structure.
ATTACHMENT 1
Preliminary Funding Feasibility Assessment | March 2026 Page 4 Voter Approval Charter: majority vote of city electors. RPTT: majority (general) or two-thirds (special).
Both may appear on the same ballot, but RPTT is contingent on charter passing.
Bond/Capital Does not independently authorize bonds. Revenue can service GO bond debt.
General Law Eligible No — charter conversion required as a prerequisite Key Considerations CRITICAL: A statewide initiative (the “Local Taxpayer Protection Act”) has submitted signatures for the November 2026 ballot. If it qualifies and passes, it would prohibit charter cities from imposing transfer taxes above the state rate and repeal existing charter city transfer taxes. The City should monitor this closely before investing resources in charter conversion. Note: Charter city status grants broad home rule authority beyond RPTT, including utility user taxes at uncapped rates, admissions taxes, and other locally-crafted revenue instruments. A comprehensive assessment of charter city revenue options would be addressed in a subsequent engagement.
Community Facilities District (Mello-Roos)
Authority Government Code §53311 et seq.
What It Does Forms a special tax district to finance public facilities (including police buildings) and services. Can issue bonds secured by the special tax.
Revenue Type Recurring Annual Revenue + Debt Financing Capacity Methodology Revenue = special tax rate × apportionment formula. Requires: district boundary, facilities report, Rate and Method of Apportionment (special tax consultant). Data:
taxable parcels within proposed district (County Assessor).
Voter Approval Two-thirds vote of qualified electors within the district. Landowner vote if fewer than 12 registered voters.
Bond/Capital Yes — can issue bonds for capital improvements. Can directly finance the police building.
General Law Eligible Yes
Key Considerations Most commonly used in new development. A citywide CFD in an established community is feasible but requires strong voter engagement. Two-thirds threshold is demanding. The City must adopt CFD goals and policies prior to formation (Gov. Code §53312.7). Climate/environmental infrastructure is an eligible use.
Enhanced Infrastructure Financing District (EIFD)
Authority Government Code §53398.50–53398.88
What It Does Captures growth in property tax revenue above a base year within a defined boundary.
No new taxes. Can issue bonds. AB 733 (2017) expanded eligibility to include climate adaptation projects.
Revenue Type Incremental Capital Funding + Debt Financing Capacity Methodology Revenue = (current year property tax − base year property tax) × participating entity share. Data: assessed values within proposed boundary (County Assessor), growth projections, infrastructure project list. Fiscal consultant required.
Voter Approval No public vote required (per AB 116, 2019). Three public hearings with protest provisions.
ATTACHMENT 1
Preliminary Funding Feasibility Assessment | March 2026 Page 5 Bond/Capital Yes — can issue bonds secured by tax increment.
Key Considerations Attractive because no new taxes and no voter approval required. However, revenue depends on property value growth. In a built-out community like Carmel, incremental growth may be modest. Best suited as a complementary mechanism, not a standalone solution. County participation is voluntary.
Property-Based Business Improvement District (PBID)
Authority Streets & Highways Code §36600 et seq.
What It Does Levies property-based assessments for improvements that provide special benefits to assessed parcels. Separate from the existing CHID (which is business-based).
Revenue Type Recurring Annual Revenue
Methodology Revenue = assessment formula based on proportional special benefit per parcel.
Requires engineer’s report and property owner weighted ballot under Proposition 218.
Voter Approval Property owner weighted ballot. Opposition exceeding support blocks formation.
General Law Eligible Yes
Key Considerations Narrow application to property-specific improvements (streetscape, security, parking infrastructure). General city services typically do not satisfy the special benefit test.
Limited revenue potential relative to $6–7M target.
Parking District / Paid Parking
Authority SHC §35100 et seq.; SHC §36500 et seq.; Cal. Const. Art. XI, §§7, 9 What It Does Establishes paid parking or a parking district. Fee-based parking may not require voter approval if structured as a regulatory fee under Proposition 26.
Revenue Type Recurring Annual Revenue
Methodology Revenue = parking rate × utilization. Data: public parking inventory, turnover rates, proposed pricing (City Public Works or parking consultant).
General Law Eligible Yes
Key Considerations One of the few mechanisms implementable by ordinance without a ballot measure.
Politically sensitive in a tourism-dependent walkable village. Revenue is modest relative to the target. Best suited as a supplementary source.
Low Feasibility
Landscaping and Lighting Districts (SHC §22500 et seq.): Authorizes assessment districts for landscaping, lighting, and related maintenance. Proposition 218 property owner balloting required. Very limited revenue potential; narrow scope. Does not address citywide deferred maintenance or capital needs.
Service Fees and Regulatory Charges (Cal. Const. Art. XI, §§7, 9; Proposition 26): The City may review its fee schedule for development permits, plan checks, and facility rentals to ensure full cost recovery. Revenue is incremental, not transformative. An optimization opportunity, not a new revenue mechanism.
ATTACHMENT 1
Preliminary Funding Feasibility Assessment | March 2026 Page 6
4. Feasibility Ranking
Rank Mechanism Tier Revenue Type Bond/Capital Key Reason 1 TOT Increase High Recurring With pairing Strongest legal basis, simplest implementation, majority vote
2 Transactions &
Use Tax
High Recurring With pairing Clear 0.375% capacity, established process, regional precedent
3 GO Bonds High Capital + Debt Yes — direct Only mechanism providing upfront capital; two-thirds vote
4 Charter + RPTT Moderate Recurring With pairing Meaningful revenue but two-step process and 2026 ballot risk
5 Mello-Roos CFD Moderate Recurring +
Debt
Yes Flexible but two-thirds vote;
uncommon in built-out areas
6 EIFD Moderate Incremental Yes No voter approval but modest revenue in built-out community
7 PBID Moderate Recurring If MDP
provides
Narrow application; Prop 218
constraints; limited revenue
8 Parking Moderate Recurring Limited No ballot required (if fee-based); modest revenue; sensitive
9 L&L Districts Low Very limited No Narrow scope, negligible revenue for citywide needs
10 Service Fees Low Incremental No Optimization only; not a new revenue source
11 CHID Assessment
(see §6)
Not
Feasible
N/A No Legally constrained — redirection
not viable (see Section 6)
5. Combination Strategies
No single mechanism is expected to close the $6–7 million annual revenue gap. The following combinations address both recurring revenue needs and capital financing requirements, sequenced across the two election cycles the City has indicated it is willing to use.
Combination A: TOT Increase + GO Bonds
Why they work together: The TOT increase generates recurring General Fund revenue; GO bonds provide upfront capital for the police building. TOT revenue services the bond debt. This is the most conventional pairing for a tourism-dependent city with a major capital need.
Cycle 1 (November 2026): TOT increase as a general tax (majority vote).
Cycle 1 or 2: GO bonds (two-thirds vote). May appear on the same ballot or be deferred to a subsequent election once the City has a defined project cost estimate for the police building.
Combined revenue type: Recurring operating revenue + one-time capital.
Combination B: TOT Increase + Transactions and Use Tax
Why they work together: Two largest recurring revenue generators available. Together they diversify revenue across lodging and retail sales, potentially approaching the $6–7 million target. Both are general taxes eligible for majority-vote approval.
ATTACHMENT 1
Preliminary Funding Feasibility Assessment | March 2026 Page 7 Cycle 1 (November 2026): Both measures on the same ballot. Voter appetite for two measures simultaneously is a political judgment; polling is essential.
Combined revenue type: Recurring operating revenue only. A GO bond would need to be added for capital projects (see Combination C).
Combination C: TOT + Sales Tax + GO Bonds (Full Package) Why they work together: Addresses both the recurring revenue gap and the capital financing need.
The TOT increase and transactions tax generate recurring revenue; GO bonds provide upfront capital.
Recurring revenue strengthens the City’s credit position for bond issuance.
Cycle 1 (November 2026): TOT increase + transactions and use tax (both majority vote).
Cycle 2: GO bonds (two-thirds vote). By Cycle 2, the City will have demonstrated fiscal responsibility through new recurring revenue, obtained a cost estimate for the police building, and built community support for a specific capital project. The GO bonds are not legally dependent on the prior passage of the recurring revenue measures, but the sequencing is strategically advantageous: demonstrating new recurring revenue in Cycle 1 strengthens the City’s fiscal position and voter confidence heading into a twothirds vote in Cycle 2.
Combined revenue type: Recurring operating revenue + one-time capital + debt financing capacity.
6. Existing CHID Assessment — Legal Constraints on Redirection The City has raised whether existing CHID (Visit Carmel) assessment revenue could be redirected to fund general city services. This is not a legally viable path.
Benefit nexus requirement. Under the Property and Business Improvement District Law of 1994 (SHC §36600 et seq.) and Proposition 218 (Art. XIIID), the CHID assessment must fund services conferring a specific benefit on assessed lodging businesses. General city services like deferred maintenance and police facilities benefit the public at large and do not satisfy this nexus.
Management District Plan restrictions. The CHID’s current Plan (2021–2031) allocates funds to marketing (70%), administration (18%), contingency/reserve (11%), and city collection fees (1%).
Redirecting funds outside the Plan requires a new petition and balloting process among assessed businesses.
Hotelier consent. The approximately 44 assessed lodging businesses (per the CHID Management District Plan) would need to support reducing the marketing funds they are paying for. Per City staff, a subset of the assessed properties are heavily reliant on CHID-funded tourism promotion.
Risk to the district. Using CHID funds for purposes that do not satisfy the specific benefit requirement exposes the assessment to legal challenge under Proposition 218 (Art. XIIID). A successful challenge could invalidate the entire assessment, eliminating all CHID revenue including the tourism promotion budget.
Bottom line: The City should pursue separate, independent revenue mechanisms while leaving the CHID intact for its intended tourism promotion purpose.
ATTACHMENT 1
Preliminary Funding Feasibility Assessment | March 2026 Page 8
7. Data Inputs for City Projections
The following table summarizes the data the City’s finance staff will need to estimate revenue under each mechanism. This is a summary for the City of what to gather internally — not a data request from Civitas.
Mechanism Data Needed Suggested Source
TOT Increase Current annual gross lodging revenue; current TOT rate and collections; proposed rate increase
City Finance Department (existing TOT
records)
Transactions &
Use Tax
Annual taxable sales within city limits CDTFA quarterly allocation reports GO Bonds Total assessed valuation; preliminary police
building cost estimate; existing debt and debt
service schedule
Monterey County Assessor; City
Finance Dept.; City-commissioned
project estimate
Charter/RPTT Annual aggregate value of real property sales; transaction count and value distribution
Monterey County Recorder or Assessor
Mello-Roos CFD Taxable parcels; proposed district boundary; facilities/services to be financed
City Planning/GIS; County Assessor;
special tax consultant
EIFD Assessed values within proposed boundary;
property value growth projections; infrastructure
project list
County Assessor; City economic
development data; fiscal consultant
PBID Parcels in proposed district; improvement plan
and costs
Registered professional engineer; City
Planning
Parking Public parking inventory; utilization data;
proposed pricing
City Public Works; parking consultant
For all bond/capital options: To evaluate bond or capital options for the police building, the City will need a preliminary project cost estimate and a summary of existing debt obligations.
8. Recommended Next Steps
Following review of this report, the City should consider the following actions:
1. Select 3–4 mechanisms for detailed feasibility analysis based on the feasibility ranking and the City Council’s policy priorities.
2. Confirm CDTFA district tax capacity. Contact the CDTFA Local Revenue Branch ([email protected], 916-309-5800) to confirm the 0.375% remaining capacity before advancing a transactions and use tax measure.
3. Obtain a preliminary cost estimate for the police building to inform bond sizing and capital financing analysis.
4. Conduct voter polling for any mechanisms the City intends to place on the November 2026 ballot.
Polling informs both rate-setting (for TOT and sales tax) and the decision to pair multiple measures on one ballot.
5. Authorize next-phase engagement. Should the City wish to advance any identified mechanisms to detailed feasibility analysis, ballot measure preparation, or implementation, Civitas will prepare a separate proposal for that scope of work.
ATTACHMENT 1
CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
April 6, 2026
ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Shari Carlet, Project Manager, Ken Wysocki, Director of Public Works
APPROVED BY: Brandon Swanson, Acting City Administrator SUBJECT: Consideration of Funding for the Fiscal Year 2026–2027 Capital Improvement Program (CIP) and direction on options for an Accelerated Street Improvement program in the CIP
RECOMMENDATION:
Staff recommends that the City Council:
• Receive and consider the full list of "Deferred Maintenance" projects • Review the refined FY 2026–2027 Capital Improvement Program (CIP) Budget (Attachment 2).
• Consider funding options for the CIP program, including:
a. Proceed with the current proposed CIP (Option 1)
b. Modify the CIP to include an accelerated Streets and Sidewalks plan that gets all streets to a condition score (PCI) greater than 50 in 5 years (Option 2)
c. Modify the CIP to include an accelerated Streets and Sidewalks plan that gets all streets to a condition score (PCI) greater than 50 in 10 years (Option 3)
• Provide direction to staff on a preferred funding and implementation strategy for inclusion in the final FY 2026–2027 Budget.
BACKGROUND / SUMMARY:
BACKGROUND
This item is a follow-up to the March 24, 2026, City Council meeting, where Council reviewed the proposed FY 2026–2027 Capital Improvement Program (CIP) and provided direction to staff. Based on Council feedback, staff has refined the CIP to incorporate suggested modifications and align with the City’s deferred maintenance reduction strategy. The City's total deferred maintenance needs are currently estimated at approximately $102,000,000, as detailed in the attached Preliminary Estimate of Deferred Maintenance (Attachment 5). Council will once again be presented with the full Deferred Maintenance list at the beginning of this agenda item, as it is an important component of the 5-year CIP strategy.
A summary of these estimated needs is as follows (full list attached to this report):
Deferred Maintenance Need
Estimated
Current Cost
New Police/PW Building
38,000,000
Streets
24,000,000
Storm Drain System
14,700,000
Shoreline Structures
8,000,000
Sidewalks
6,600,000
Parks and Facilities
10,685,000
Net Additional Need
101,985,000
The refined CIP reflects adjustments identified in the List of Deferred Maintenance Reduction document, including deferral of select projects, cost refinements, and reallocation of resources toward priority infrastructure needs. These changes resulted in a net reduction of approximately $1.95 million while maintaining focus on critical infrastructure and service delivery. It should be noted that while the CIP worksheet denotes projects from the Deferred Maintenance list with a "D", there is some overlap with projects that would have otherwise been done in the regular course of maintenance. As identifying the cost of deferred maintenance each year is a new approach, staff will continue to refine these worksheets through adoption of this year's budget to more accurately reflect what portion of each year's CIP can be directly attributed to "Deferred Maintenance".
PURPOSE OF THIS PRESENTATION
The purpose of this presentation is to present the refined FY 2026–2027 CIP cost for Council consideration. This discussion is intended to support Council decision-making regarding funding strategies, funding levels, service expectations, and long-term
infrastructure investment strategies.
Street Repair Options
With the City's focus on deferred maintenance, it is worth noting that streets are the largest dollar value category, aside from the Police and Public Works Building Project, which is likely to be funded outside the City's General Funds through something like a municipal bond. Therefore, streets become the largest dollar value deferred maintenance item paid for by General Fund money. Given the impact of Streets on the overall CIP budget, staff has prepared options for Council's consideration, which provide three different approaches to tackling our most significant deferred item. These options also appear below in the summary of all CIP projects, but are discussed here in more detail:
1. Stay With Current Proposed CIP (Option 1)
This option reflects keeping the refined CIP from Council's March 24th Special Meeting, which incorporates feedback and deferred maintenance adjustments. As previously discussed, this CIP plan includes the addition of a 3rd Project Manager to create the correct structure for CIP management. This new structure would have one CIP Manager, and two Project Managers. The CIP Manager would also be a Project Manager, but with fewer projects, so they can manage the overall program. With respect to streets, this version of the CIP addresses many of the streets with a Pavement Condition Index score (PCI) under 50 over a 5-year period, but not all of them.
2. Modify the CIP to include an accelerated Streets and Sidewalks plan that gets all streets to a condition score (PCI) greater than 50 in 5 years (Option 2) This option accelerates roadway investment to bring all City streets to a PCI above 50 within five years with a target average PCI of 80. This approach significantly increases annual capital investment after Year 1, and requires the addition of one additional Project Manager dedicated to Streets and Sidewalks to support delivery (4 total). In this option, and in Option 3 below, the rest of the CIP projects outside the Streets and Sidewalks category have remained the same.
3. Modify the CIP to include a Streets and Sidewalks plan that gets all streets to a condition score (PCI) greater than 50 in 10 years (Option 3) This option phases roadway improvements to achieve a PCI score above 50 for all city streets over 10 years with a target average PCI of 80. This option does not require a fourth Project Manager dedicated to Streets and Sidewalks. The annual increase to capital investments is less than the 5-year accelerated plan, since the costs are spread over much greater time.
To help with discussing these options, staff has prepared the following attachments:
• Attachment 1 - The Current Proposed 5-Year CIP (Option 1). This attachment provides council with the refined CIP, and includes the modifications that came out of the March 24th Special Meeting.
• Attachment 3 - This spreadsheet shows both Option 2 and Option 3, including how they change the overall 5-Year CIP cost. This attachment is meant to be a tool for the Council in considering if they would like to swap one of these options for the "Streets and Sidewalks" section of the Current Proposed CIP. Think of them as "building blocks" that are interchangeable.
• Attachment 4 - This spreadsheet provides another view of the total annual cost of Option 2 and Option 3, divided between Street Improvements and Preventative Maintenance.
Staff is seeking direction from Council on which CIP option should be pursued.
SUMMARY OF ALL PROPOSED FY 2026–2027 PROJECT CATEGORIES The following section provides a high-level summary of each project that appears on the CIP organized by their Category in bold font:
Drainage Infrastructure
Drainage improvements intended to address localized flooding, improve stormwater conveyance, and increase long-term system resilience.
Drainage Improvement Project- Design ($450,000)
This project addresses recurring localized neighborhood street ponding by improving surface drainage and upgrading the stormwater intake and conveyance system. The work will include targeted roadway and gutter grading to restore positive flow, installation of new catch basins to increase intake capacity, up sizing select storm drain pipelines to improve conveyance and adding new manholes to enhance system access and long-term maintenance. These improvements will reduce and eliminate floodwater entering residential properties and prevent standing water from accumulating on neighborhood streets, resulting in safer conditions, reduced pavement deterioration, and improved stormwater performance during peak rainfall events. The project also serves as an important preparatory phase for the future major storm drainage bypass pipeline improvement along Junipero, ensuring that upstream and local drainage conditions are properly integrated with the larger system upgrade.
Scenic Drainage Improvement & Pathway Restoration - Design ($300,000) This project addresses ongoing erosion, drainage deficiencies, and pathway deterioration along the Scenic Pathway corridor between Eighth and Eleventh Avenues—one of Carmel-by-the-Sea’s most heavily used and visually significant coastal routes. Seasonal stormwater runoff, combined with coastal bluff exposure and inadequate drainage infrastructure, has resulted in localized flooding, surface degradation, and slope instability, creating safety hazards for pedestrians and increasing long-term maintenance demands.
The project will implement a comprehensive drainage strategy, including the installation of new subsurface drains, upgraded piping systems, and improved surface conveyance features along Scenic Drive to better capture and direct stormwater away from the
pathway and adjacent slopes. These improvements are designed to reduce erosion, minimize sediment transport, and protect the structural integrity of the coastal bluff.
In conjunction with drainage upgrades, the pathway will be reconstructed to restore a safe, durable, and accessible walking surface consistent with the character of the Scenic corridor. Work will also include targeted slope stabilization measures—such as reinforcement, regrading, and potential bioengineering treatments—to reduce the risk of further degradation. Protective barriers and edge treatments will be installed where necessary to enhance user safety while maintaining coastal views.
Streets and Sidewalk Infrastructure
Maintaining roadway and pedestrian infrastructure integrity remains a core focus of the CIP program.
Street Improvement Project
This project funds engineering design for priority street rehabilitation and improvement projects identified through the City’s pavement management program, StreetSaver, evaluates roadway conditions and assigns a Pavement Condition Index (PCI) score to help prioritize the most cost-effective maintenance and rehabilitation strategies across the City’s street network. The design phase will include field verification, surveying, and preparation of construction documents and cost estimates for the highest-priority roadway segments. Implementing these improvements helps preserve pavement conditions, extend the useful life of the roadway system. This project funds engineering design for priority street rehabilitation and maintenance projects identified through the City’s pavement management program, StreetSaver, which evaluates roadway conditions and assigns a Pavement Condition Index (PCI) score to help prioritize the most cost-effective maintenance and rehabilitation strategies across the City’s street network. The design phase will include field verification, surveying, and preparation of construction documents and cost estimates for the highest-priority roadway segments.
Implementing these improvements helps preserve pavement conditions, extend the useful life of the roadway system, and improve the City’s overall PCI score while minimizing more costly reconstruction in the future.
Option 1: Original Proposed Street Improvement Project (FY 26-27: $500,000- Design)
This project continues work based on the previously identified streets needing improvements, most of which have PCI scores below 50, but it does not include all roads below a PCI of 50. This option continues the originally planned street rehabilitation and improvement work.
Option 2: Accelerated 5-Year Street Improvement Program (FY 26-27: $450,000- Design)
This project brings all streets above a PCI of 50 and an average PCI of 80 within five years.
Option 3: 10-Year Street Improvement Program (FY 26-27: $200,000-Design)
This project brings all streets above a PCI of 50 and an average PCI of 80 within ten years.
Street Preventative Maintenance Project
This project includes rehabilitation work on selected streets identified through the StreetSaver pavement evaluation program. Improvements will consist primarily of microseal/microsurfacing or similar treatments designed to extend the service life of existing roadways and prevent further deterioration. By addressing pavement needs proactively, this project reduces long-term costs associated with major repairs or full street reconstruction. These preventive maintenance efforts help preserve roadway integrity, improve safety, and maintain the overall quality of the pavement throughout the project area.
Option 1: Original Proposed Street Preventative Maintenance Program (FY 26-27:
$600,000-Design & Construction)
This project continues work based on the previously identified street preventative maintenance projects, most of which have PCI scores below 50, but it does not include all roads below a PCI of 50.. This option continues the originally planned repair and maintenance work.
Option 2: Accelerated 5-Year Street Preventative Maintenance Program (FY 26-27:
$672,000-Design and Construction)
This project brings all streets above a PCI of 50 and an average PCI of 80 within five years through an accelerated preventative maintenance strategy.
Option 3: 10-Year Street Preventative Maintenance Program (FY 26-27: $850,000- Design and Construction)
This project brings all streets above a PCI of 50 and an average PCI of 80 within ten years through a phased preventative maintenance approach.
To keep streets at an average PCI of 80, the City will need to continue regular preventative maintenance on an ongoing basis. This ongoing maintenance is essential to preserve pavement conditions over the long term.
Resurface Parking Lot – Sunset Center ($300,000)
This project completes asphalt rehabilitation improvements at the Sunset Center parking lot, one of the City’s most heavily used public parking facilities. Work includes pavement resurfacing, localized asphalt repair, restriping, and accessibility improvements where needed. These upgrades extend the service life of the parking lot while improving safety, circulation, and ADA compliance for visitors to the Sunset Center campus.
Sidewalk Improvement Project – Design ($275,000)
This project supports the design of priority sidewalk repair and replacement projects throughout the City to improve pedestrian safety and accessibility. Areas requiring improvement have been identified through the City’s recent sidewalk condition
assessment conducted by Precision Concrete, which documented trip hazards, vertical offsets, and deteriorated sidewalk segments across the community. The assessment data is managed through the City’s DataWorks infrastructure management software, allowing staff to prioritize repairs based on safety risk, condition severity, and pedestrian usage. The design phase will include surveying, preparation of construction drawings, and cost estimates for the highest-priority locations, supporting future construction projects that enhance walkability, reduce liability risks, and improve overall sidewalk conditions.
Public Facilities
Projects addressing maintenance, safety improvements, and long-term facility planning.
Picadilly Restroom Design ($150,000)
Funding will be allocated for the design of an expansion to the Picadilly restroom, one of the City’s most heavily used facilities. During peak summer months, the line for this single-toilet restroom often extends to the sidewalk, highlighting the need for increased capacity.
Vista Lobos Electrical Panel Upgrade and EV Infrastructure ($560,000) This project implements previously authorized Council action to upgrade the electrical infrastructure at the Vista Lobos facility and is currently in progress, with bid solicitation underway. The City has executed an agreement for this work, and the project is advancing toward construction.
Improvements include replacement of aging electrical panels, modernization of electrical systems, and expansion of capacity to support current operations and future electric vehicle (EV) charging infrastructure for the City’s fleet. These upgrades are necessary to ensure safe, reliable, and code-compliant electrical service while supporting the City’s sustainability and fleet electrification goals.
Completion of the project by the end of the calendar year is required to meet contractual and funding obligations. Failure to meet this deadline may result in financial penalties or loss of eligible funding. The project is being actively managed to maintain schedule and mitigate delivery risks.
ADA Upgrade Program ($20,000)
The City continues its ongoing program of accessibility improvements to public facilities and infrastructure. Funding supports targeted upgrades identified through ADA transition planning and accessibility reviews. Improvements may include pathway modifications, accessibility improvements to public buildings, and upgrades that ensure compliance with current accessibility standards.
Sunset Center Piano Room Floor and Guardrail Replacement ($75,000) This project includes two improvements at the Sunset Center facility to address aging infrastructure and safety concerns. The Piano Room floor requires replacement due to deterioration from years of use, which has impacted its structural integrity and
appearance. Upgrading the floor will restore the functionality and safety of the space used for rehearsals, events, and performances.
The project also includes replacement of the exterior guardrail along the ramp in the Sunset Center North Parking Lot, which has deteriorated due to age and exposure to coastal weather conditions. Replacing the guardrail will improve safety for pedestrians using the ramp and adjacent parking areas while maintaining compatibility with the character of the Sunset Center campus.
Fire Station Alert System Upgrade ($200,000)
This project replaces the Fire Station’s alerting and notification system that receives dispatch signals from Monterey County and alerts personnel to emergency incidents.
The need for this upgrade was identified during the current fiscal year CIP discussions but was not included due to timing constraints and is now proposed for the upcoming fiscal year.
The existing system is outdated, no longer supported by the manufacturer, and is beginning to experience failures similar to those encountered at neighboring stations prior to replacement. Replacement parts are unavailable, increasing the risk of system failure and delayed emergency response. Additionally, Monterey County has enhanced its dispatch capabilities, and the current system is not fully compatible with these updates.
The project includes installation of a modern station alerting system with a central controller, voice alerting, LED speaker and strobe notifications, room alerting components, and mobile application integration to support real-time notifications. These improvements will enhance reliability, improve response times, and ensure compatibility with current emergency communications systems.
Police / Public Works Facility – Architectural Design ($3,500,000) This project initiates architectural and engineering design services associated with the future Police and Public Works facility project. Work will include feasibility studies, conceptual layouts, site evaluation, and preliminary architectural design alternatives for renovation or replacement of the existing facility. This phase will establish project scope, cost estimates, and potential development strategies for one of the City’s most significant future infrastructure investments.
Flanders Mansion Foundation Repair ($150,000)
Structural assessment and stabilization work will address foundation issues identified at Flanders Mansion. The project includes engineering evaluation, development of repair strategies, and implementation of stabilization measures to protect the historic structure. These improvements ensure the continued structural integrity and preservation of one of the City’s most historically significant properties.
Transfer Switch Installation – City Hall and Vista Lobos ($100,000) Automatic transfer switches will be installed at City Hall and the Vista Lobos facility to
support backup power operations. These systems allow facilities to seamlessly transition to emergency power during outages, improving operational continuity for essential municipal services.
Forest, Parks, and Beach Infrastructure
Several projects focus on coastal resilience, environmental restoration, and park infrastructure.
Sand Ramp – Eighth Avenue Repair and Design ($400,000)
This project advances the design and reconstruction of the sand access ramp near Eighth Avenue, which has experienced repeated storm damage due to coastal erosion and sea level rise. Improvements will restore reliable access to the beach while incorporating design features that improve durability under changing coastal conditions.
Eroded Bluff Emergency Repair ($200,000)
Emergency stabilization work will address coastal bluff erosion that poses risks to public safety and nearby infrastructure. The project will include geotechnical investigation and design, along with the necessary emergency repairs or construction activities to address damaged areas. Additional restoration efforts will be undertaken to reduce future instability.
Shoreline Infrastructure Repairs ($400,000)
A recent Coastal Engineering Study included a comprehensive Shoreline Infrastructure Condition Assessment that identified priority repairs needed to protect critical coastal assets. This project initiates the engineering, design, and permitting of the highest priority shoreline infrastructure improvements.
The assessment identified six rock revetments along the shoreline, four of which are in high-priority condition requiring repair—one requiring full reconstruction and others requiring partial rehabilitation. These structures are essential for protecting public infrastructure, maintaining coastal access, and reducing the risk of erosion and stormrelated damage.
This project will advance design and regulatory coordination for these priority repairs, allowing the City to proactively address deteriorating conditions while streamlining the permitting process with agencies such as the California Coastal Commission.
Advancing a focused set of priority improvements is expected to improve permitting efficiency and position the City to respond more effectively to coastal hazards.
Additionally, this effort will refine construction cost estimates, identify project phasing, and establish a clear implementation strategy for future shoreline infrastructure investments. This work lays the foundation for a comprehensive, long-term approach to maintaining and protecting the City’s shoreline assets.
North Dunes Habitat Restoration ($200,000)
This ecological restoration project targets invasive species removal and habitat restoration within the North Dunes area. The effort supports recovery of native dune
ecosystems while improving habitat conditions for coastal wildlife. Work may include invasive plant removal, restoration planning, and revegetation with native species.
Fleet and Equipment
Fleet replacement and equipment investments support ongoing municipal operations.
Vehicle and Equipment – Fleet ($350,000), (3CE Grant $30,000) Police Radios Lease, Year 6 (last year): Twenty-two (22) radios were purchased in 2021 with a payment schedule of $30,000 per year payments for six years, with funding from the Vehicle and Equipment Fund.
Police Department Fleet: Police will be replacing four vehicles this fiscal year, all based on age. (1) Parking Enforcement Vehicle, (2) A 2009 Animal Control Vehicle, (3) 2013 Police Administration Vehicle, (4) 2009 Radar Trailer. EV options for all vehicles will be evaluated.
Public Works: The Public Works Street Division’s asphalt patch truck is 27 years old with 62,000 miles. While the truck has low mileage, it is in poor condition and has an outdated leaking asphalt tack oil sprayer. This truck will be replaced with a mediumsized truck, outfitted with a dump bed, lift gate, and tack oil sprayer. An EV option will be evaluated.
FISCAL IMPACT:
The fiscal impact of the CIP program will be finalized as part of the FY 2026–2027 Budget adoption process. The proposed options reflect varying levels of investment and staffing and will directly influence future budget commitments and infrastructure outcomes.
PRIOR CITY COUNCIL ACTION:
Council directed staff to refine and present options for a 5-year and 10-year street improvement and preventative maintenance program that would bring all streets currently below a Pavement Condition Index (PCI) of 50 to above 50. Council also directed staff to include the Scenic Pathway Improvement Project in the Drainage category.
ATTACHMENTS:
1. 5 Year CIP Plan FY 26-31
2. Proposed FY 26-27 CIP Budget
3. Options 2 and 3 5 Year CIP Plan Comparison
4. Street Options 2 & 3 Yearly Comparison
5. Preliminary Estimate of Deferred Maintenance
City of Carmel-by-the-Sea
5-Year Capital Improvement Plan FY 2026-2031
Excluding Operating Budget Projects
As of : 4/6/26
Category
Project Estimate Project Estimate Project Estimate Project Estimate Project Estimate Drainage Improvement
Project Design
(Carryover $175,000)
D 450,000
Drainage
Improvement ProjectConstruction FY 26/27D 1,500,000
Mission Bypass Pipe -
Design D 415,000 Mission Bypass Pipe -
Construction D 2,750,000
Drainage
Improvement
Project - Design
D 865,000
Scenic Drainage
Improvement &
Pathway Restoration
Design 8th - 11th
(Carryover $100,000)
D 300,000
Scenic Drainage
Improvement &
Pathway Restoration
Constr Ph 1 - 8th -
11th
D 1,500,000
Scenic Drainage
Improvement &
Pathway Restoration
Planting/Monitoring
Ph 2 - 8th - 11th
D 300,000
$8,080,000 $ 750,000 $ 3,000,000 $ 715,000 $ 2,750,000 $ 865,000 Street Improvement
Project - Design D 500,000
Street Improvement
Project - Construction
Ph 1
D 1,000,000
Street Improvement
Project - Construction
Ph 2
D 1,500,000
Street Improvement
Project - Design D 500,000
Street Improvement
Project - Construction
Ph 1
D 500,000
Street Improvement
Project -
Construction Ph 2
D 1,500,000
Street Improvement
Project - Design D 500,000
Street Preventative
Maintenance Project -
Microseal/Microsurfac
e (Design and
Construction)
D 600,000
Resurface Parking Lot
Sunset Center D 300,000
Childrens Library
Drainage & Parking
Lot Resurface -
Design
D 150,000
Childrens Library
Drainage & Parking
Lot Resurface -
Construction
D 600,000
Sidewalk Improvement
Project - Design D 275,000
Sidewalk
Improvement Project -
Construction Ph 1
D 500,000
Sidewalk
Improvement Project -
Construction Ph 2
D 600,000 Sidewalk Improvement
Project - Design D 300,000
Sidewalk
Improvement
Project -
Construction Ph 1
D 700,000
Sunset Center
Retaining Walls,
Sidewalk & Fence
Improvement -
Design(Carryover -
$450,000)
D 450,000
Sunset Center
Retaining Walls,
Sidewalk & Fence
Improvement -
Construction
D 1,200,000
$11,675,000 $ 1,675,000 $ 1,950,000 $ 3,950,000 $ 1,400,000 $ 2,700,000 Picadilly Restroom -
Design (Carryover
from FY25/26 $70,000)
D 150,000 Picadilly Restroom
Construction D 600,000
Drainage
Streets/
Sidewalks
FY 2026/27 FY 2027/28 FY 2028/29 FY 2029/30 FY 2030/31
Year 1 Year 2 Year 3 Year 4 Year 5
ATTACHMENT 1
Category
FY 2026/27 FY 2027/28 FY 2028/29 FY 2029/30 FY 2030/31
Year 1 Year 2 Year 3 Year 4 Year 5
Vista Lobos Panel
Upgrade EV (Carryover
$560,000)
D 560,000
Facility Condition
Assessment 200,000 Facility Repairs D 300,000 Facility Repairs D 300,000 City Hall Shingles &
Windows (Carryover
$70,000)
D 500,000
ADA Upgrade 20,000 ADA Upgrade 20,000 ADA Upgrade 20,000 ADA Upgrade 20,000 ADA Upgrade 20,000 Sunset Center - Piano
Room Floor 25,000
Sunset Center -
Guardrail Replacement 50,000
Fire Station Alert
System Upgrade 200,000
PD/PW Architecture -
Design D 3,500,000
PD/PW Architecture -
Design (Carryover
from FY26/27)
D
Flanders Foundation
Repair (Assessment &
Repair)
D 150,000 Flanders Window and
Gutter Repair D 100,000
Transfer Switches for
City Hall & Vista Lobos D 100,000
Back-up generator
transfer switch for
City Hall & Vista
Lobos
200,000
Fire Station Window
upgrades D 20,000
Fire Service Backflow
Preventer Upgrade
(HML, CL and CH)
(Carryover $200,000)
D 250,000
PW Roll-up 2 Doors D 100,000
$7,405,000 $ 5,005,000 $ 940,000 $ 720,000 $ 420,000 $ 320,000 Sand Ramp 8th Ave
Repair Project - Design
and Permitting
(Carryover $275,000)
D 400,000
Sand Ramp 8th Ave
Repair Project -
Design and Permitting
D -
Sand Ramp 8th Ave
Repair Project -
Construction
D 2,000,000
Eroded Bluff
Emergency Repair
(Design and
Construction)
200,000
Shoreline
Infrastructure Repairs
(Carryover $400,000)
D 400,000 Shoreline
Infrastructure Repairs D 200,000
4th Ave Outfall -
Design (Carryover
$900,000 from
FY25/26)
D 900,000 4th Ave Outfall -
Permitting D 0
4th Ave Outfall -
Permitting and
Construction
D 2,500,000
4th Ave Pathway
(Monte Verde St to
San Antonio ) Design
400,000
4th Ave Pathway
(Monte Verde St to
San Antonio)
Construction
2,500,000
Facilities
Forestry, Parks
& Beach
ATTACHMENT 1
Category
FY 2026/27 FY 2027/28 FY 2028/29 FY 2029/30 FY 2030/31
Year 1 Year 2 Year 3 Year 4 Year 5
Carmel Beach Climate
Adaptation & Coastal
Resiliency Program
(Technical Studies,
Design & CEQA)
650,000
Carmel Beach Climate
Adaptation & Coastal
Resiliency Program
(Implementation)
300,000
Carmel Beach Climate
Adaptation & Coastal
Resiliency Program
(Implementation)
200,000
Carmel Beach
Climate Adaptation
& Coastal Resiliency
Program
(Monitoring)
150,000
Mission Trail Nature
Preserve - Stream
Restoration & Trail
Resiliency Design
(Carryover $175,000)
D 175,000
Mission Trail Nature
Preserve - Stream
Restoration & Trail
Resiliency Design &
Permitting
D 400,000
Mission Trail Nature
Preserve
Environmental &
Permitting- Stream
Restoration & Trail
Resiliency
D 100,000
Mission Trail Nature
Preserve - Stream
Restoration & Trail
Resiliency
D 4,000,000
North Dunes Habitat
Restoration Area -
Invasive Species
Planning and Removal
200,000
North Dunes Habitat
Restoration Area -
Invasive Species
Removal
200,000
North Dunes Habitat
Restoration Area -
Planting
100,000
$15,975,000 $ 1,200,000 $ 2,125,000 $ 2,800,000 $ 3,200,000 $ 6,650,000 Radio Lease, Year 6 30,000 PW Water Truck (1994
Ford SD) 125,000 PW EV Truck (2005
Ford LCF) 125,000
PW Maintenance
Truck (2008 Ford
F350)
125,000 PW Maintenance
Truck (2012 F250) 125,000
PW Patch Truch (1999
F450) 125,000 PD Patrol Vehicle EV (2019) 75,000 PD Detective Vehicle EV (2017) 75,000 PD Patrol Vehicle EV (2016) 75,000 PD Patrol Vehicle EV (2020) 75,000 PD Radar Trailer (2009) 25,000 PD Parking Vehicle EV
(2014) 45,000 PD Patrol Vehicle EV (2020) 75,000
PD Parking Vehicle 50,000 PW Backup Portable
Generator 90,000
PD Admin Vehicle EV
(2013) 75,000
PD Animal Control
Vehicle (2009) 75,000
EV Vehicles - 3CE Grants -30,000 EV Vehicles - 3CE
Grants -30,000 EV Vehicles - 3CE Grants -35,000 EV Vehicles - 3CE Grants -35,000 EV Vehicles - 3CE Grants -35,000 $1,225,000 $ 350,000 $ 215,000 $ 330,000 $ 165,000 $ 165,000 Contingency CIP Contingency 600,000 CIP Contingency 600,000 CIP Contingency 600,000 CIP Contingency 600,000 CIP Contingency 600,000 Project Subtotal 9,580,000 8,830,000 9,115,000 8,535,000 11,300,000 Staff Resources
Project Management
(3 FTE) $ 612,504 Project Management (3 FTE) $ 627,817 Project Management (3 FTE) $ 643,512 Project Management (3 FTE) $ 659,600 Project Management (3 FTE) $ 676,090 5-Year Total:
Grand Totals
(incl. carry over) $50,579,523 $10,192,504 $9,457,817 $9,758,512 $9,194,600 $11,976,090 Deferred Maintenance
Total $7,935,000 Deferred Maintenance Total $7,125,000 Deferred Maintenance Total $7,565,000 Deferred Maintenance Total $7,150,000 Deferred Maintenance Total $7,865,000 = amount of external funding source
* EV Vehicles needed to meet State EV fleet requirments
Fleet &
Equipment
* D= Deferred Maintenance
ATTACHMENT 1
Category
FY25-26
Carryover
(Included in
the Budget)
FY 26-27
Budget
Needed
Soft Cost
(Included in
the Estimate)
FY 26/27
Construction
Cost
FY 27/28
Construction
Cost
Future
Construction
Cost
ADA
Required
?
FY 2026/27
Estimated
Total
Drainage Improvement Project
Design D 450,000 175,000 275,000 450,000 1,500,000 No
Scenic Drainage Improvement &
Pathway Restoration Design (8th -
11th)
D 300,000 100,000 200,000 300,000 1,500,000 Yes
$ 750,000 $ 275,000 $ 475,000 $ 750,000 $ 3,000,000
Street Improvement Project - Design D 500,000 500,000 500,000 1,000,000 1,500,000 Yes Street Preventative Maintenance
Project- (Design and Construction) D 600,000 600,000 75,000 500,000 No Resurface Parking Lot Sunset
Center - D 300,000 150,000 150,000 30,000 270,000 Yes
Sidewalk Improvement Project -
Design D 275,000 275,000 275,000 500,000 600,000 Yes
$ 1,675,000 $ 150,000 $ 1,525,000 $ 880,000 $ 770,000 $ 1,500,000 Picadilly Restroom - Design D 150,000 70,000 80,000 600,000 Yes Vista Lobos Panel Upgrade EV D 560,000 560,000 140,000 420,000 No ADA Upgrade 20,000 20,000 20,000 Yes
Sunset Center - Piano Room Floor 25,000 25,000 25,000 No Sunset Center - Guardrail
Replacement 50,000 50,000 50,000 No
Fire Station Alert System Upgrade 200,000 200,000 200,000 No PD/PW Architecture - Design D 3,500,000 3,500,000 3,000,000 No Flanders Foundation Repair
(Assessment & Repair) D 150,000 150,000 50,000 100,000 No Transfer Switches for City Hall &
Vista Lobos D 100,000 100,000 100,000 No
Fire Service Backflow Preventer
Upgrade (HML, CL and CH) D 250,000 200,000 50,000 20,000 230,000 No $ 5,005,000 $ 830,000 $ 4,075,000 $ 3,210,000 $ 1,145,000 $ 600,000 Sand Ramp 8th Ave Repair Project -
Design and Temporary Sand
Replacement
D 400,000 275,000 125,000 275,000 Yes
Eroded Bluff Emergency Repair 200,000 200,000 100,000 100,000 No Shoreline Infrastructure Repairs D 400,000 400,000 No
North Dunes Habitat Restoration
Area - Invasive Species Planning and
Removal
200,000 200,000 100,000 100,000 No
$ 1,200,000 $ 675,000 $ 525,000 $ 475,000 $ 200,000 $ - Radio Lease, Year 6 30,000 30,000 30,000 No
PW Patch Truch (1999 F450) 125,000 125,000 125,000 No
PD Radar Trailer (2009) 25,000 25,000 25,000 No
PD Parking Vehicle 50,000 50,000 50,000 No
PD Admin Vehicle EV (2013) 75,000 75,000 75,000 No
PD Animal Control Vehicle (2009) 75,000 75,000 75,000 No EV Vehicles - 3CE Grants -30,000 -30,000 -30,000
$ 350,000 $ 350,000 $ 350,000
Contingency CIP Contingency $ 600,000 $ 600,000 $ 249,000 $ 351,000 Project Subtotal $ 9,580,000 $ 1,930,000 $ 7,550,000 $ 5,564,000 $ 2,816,000 $ 5,100,000 $ 2,100,000 $ - Staff Resources Project Management (3 FTE) $ 612,504 $ 612,504 $ 612,504 Grand Total $10,192,504 $1,930,000 $8,162,504 $6,176,504 $2,816,000 $5,100,000 $2,100,000 Deferred Maintenance Total $7,935,000
= Amount of External Funding Source
=Budget Needed for FY26/27 (Excl Carry-Over)
* EV Vehicles needed to meet State EV fleet requirments Soft Cost: (~25%-30%) Construction Cost:
Engineering/Design Construction
Topo Survey Contingency (~10%-20%)
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Permits
Geotechnical Investigation
Project Management
Construction Management
Inspection
Fleet & Equipment
FISCAL YEAR 2026-2027
Drainage
Streets/Sidewalks
Facilities
Forestry, Parks & Beach
Year 1
ATTACHMENT 2
Option 2: 5-Year Program to Raise All Streets to a PCI of 50 or Higher Option 3: 10-Year Program to Raise All Streets to a PCI of 50 or Higher ATTACHMENT 3
Fiscal Years
Street
Improvement
Street
Preventative
Maintenance Fiscal Years Street Improvement
Street Preventative
Maintenance
Year 1 $450,000 $672,000 Year 1 $200,000 $850,000
Year 2 $2,500,000 $705,600 Year 2 $854,000 $700,000
Year 3 $1,760,000 $740,880 Year 3 $939,400 $500,000
Year 4 $1,540,000 $777,924 Year 4 $1,033,340 $400,000
Year 5 $1,350,000 $816,820 Year 5 $1,136,674 $400,000
Total $7,600,000 $3,713,224 Year 6 $1,250,341 $400,000
Grandtotal Year 7 $1,375,376 $400,000
Year 8 $1,512,913 $400,000
Year 9 $1,664,204 $400,000
Year 10 $1,830,625 $400,000
Total $11,796,873 $4,850,000
Grandtotal $16,646,873
5 & 10-Year Street CIP Options Comparison: Street Improvement and Preventative Maintenance Option 2: 5-Year Street CIP to Achieve Roads with
PCI Score above 50
Option 3: 10-Year Street CIP to Achieve Roads with PCI
Score above 50
$11,313,224
ATTACHMENT 4
City of Carmel-by-the-sea
Preliminary Estimate of Deferred Maintenance
As of 12/10/25
Improvement
Estimated
Current Cost
New Police/PW Building 38,000,000
Streets 24,000,000
Storm Drain System 14,700,000
Shoreline Structures 8,000,000
Sidewalks 6,600,000
Sunset Center 3,800,000
Forestry / Urban Trees 1,000,000
City Hall 1,200,000
Total identified need: $3.8M plus soft costs
• Breakdown:
o Retaining walls: repair/replacement needs: $1.2M
o Exterior Ramps & Stairs, Assembly Area, Restrooms (ADA): $2.6M Parks and Facilities
This is the estimated cost to build a new 60,000 sq ft building to house the Police and Public Works functions.
Total identified need: $8M - $24M to bring all streets to a PCI of 100 plus design, proj mgt, drainage, ADA plus time to get planned and built
Total identified need: $14.7M plus soft costs based on "Storm Drain Master Plan Updated Final Report 2023"
• Breakdown:
o Capacity improvements: Major pipe upsizing (e.g., Junipero, Mission bypass), New parallel pipe systems, Improvements to reduce street flooding and overflow, New culverts and outfall replace-ments, Modeling-identified bottleneck corrections: $12.76M
o Condition Improvements: Failed or failing pipe liners, Structural damage, Sediment-filled or collapsed pipes, Blocked or degraded inlets: $1.94M
Total identified need: $8M plus soft costs
• Breakdown:
o Beach stairs (sloping, drainage/erosion, foundation, corrosion repairs, replacements): $1.5M o Revetments (4): full armoring over 5yrs $2M
o Sand ramp replacement (long term): $1M
o Seawalls (4) $3M
o Scenic Pathway (edge stabilization, pathway work) $500k Total identified need: $6.6M plus soft costs
• Breakdown:
o Leveling and resetting existing pavers at 607 locations: $13,068 o Removal and replacement of 582 sidewalk segments: $6,633,643. (107,465 sqft of sidewalk panels to be removed and replaced. 18,680LF of curbs to be removed and replaced).
Total identified need: $3.0M based on Forest Master Plan dated 2024 • Breakdown:
o Tree pruning/removal/replacement (~$1M/yr for 3 yrs).
Total identified need: $1.2M plus soft costs, consistent with Facility Condition Assessment dated 6/9/23 o Seismic retrofit (roof, walls, crawlspace, basement) – $640,000 o Electrical, fire alarm, ADA egress, – $260,000
o HVAC/plumbing – $120,000
o Finishes (windows, doors, ceiling) –$220,000
ATTACHMENT 5
Mission Trail Nature Preserve 1,000,000
Fire Station 887,000
Public Works / Police Building 2,000,000
Vista Lobos Community Cent 566,000
Flanders Mansion 120,000
Restroom Facilities (7) 70,000
First Murphy House 22,000
Scout House 20,000
Subtotal Parks and Facilities 10,685,000
Net Additional Need 101,985,000
Total identified need: $120k
o Exterior Painting: Window frames
o Roof replacement
Total identified need: $70k plus soft costs
o Dev Park - Roof replacement, Drinking water repairs $25k o Del Mar beach - Paint, ATV room door & plumbing - $20k o Scenic - SS door frame replacements - $15k
o FH Park - fixture replacements & plumbing - $10k
Total identified need: $22k
o Painting.
o Dry rot repairs
o Pathway repairs
Total identified need: $20k
o Water line repair
Total identified need: $1M plus soft costs, consistent with Dudek study dated 2/14/19 o Stream stability, erosion control, tributary reroute, flood management o Pedestrian boardwalk improvements
o Concrete ford removal
o Bridge replacement
Total identified need: $887K plus soft costs. consistent with Facility Condition Assessment dated 6/9/23 o Roof replacement & seismic anchorage – $352,900
o Alarm and egress ADA upgrades – $96,800
o Interior/exterior finishes, doors/hardware –$93,900
o Window replacement, HVAC–$266,100
o Remaining fire protection upgrades – $77,630
Total identified need: $2M deferred maintenance only
o Water intrusion repairs at electrical panels & roof slab – $1,205,000 o Seismic retrofit of equipment anchorage, retaining wall, columns – $135,000 o Electrical service and panel upgrades – $59,000
o Fire alarm replacement and ADA devices – $42,680
o Exterior envelope renewal – $462,680
o Interior upgrades & ongoing system replacements – $157,840 Total identified need: $566k plus soft costs, consistent with Facility Condition Assessment dated 6/9/23 o Seismic retrofits (roof diaphragm, shear walls, canopy) – $144,000 o Electrical - $175,460
o HVAC Systems - $8,500
o Plumbing - $46,000
o ADA compliance (restrooms, fire-rated walls/ceilings) – $24,000 o Fire protection upgrades – $42,910
o Remaining systems, finishes – $124,960
ATTACHMENT 5
CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
April 6, 2026
ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Jayme Fields, Finance Manager
APPROVED BY: Brandon Swanson, Acting City Administrator SUBJECT: Review and Approval of the Comprehensive Schedule of Fees for Fiscal Year 2026-2027
RECOMMENDATION:
It is recommended that the City Council review and approve the Proposed 2026 Schedule of Fees (Attachment 1) to achieve full cost recovery and ensure the fiscal sustainability of the City's General Fund. The final fee schedule will return in May for formal adoption by Resolution, and will become effective 60 days later.
BACKGROUND / SUMMARY:
The City of Carmel-by-the-Sea is a unique coastal community that takes pride in providing high-quality services to its residents and visitors. However, as a small city, our financial health is heavily dependent on volatile revenue sources, specifically Sales Tax and Transient Occupancy Tax (TOT). These sources are subject to economic fluctuations beyond the City’s control. To maintain essential services—such as public safety, forest and beach maintenance, and library services—the City must ensure that its fee-supported services are accurately priced to recover the actual cost of providing them.
In March 2025, the City Council approved an update to the fee schedule based on a
2.4% inflationary adjustment. As noted in the previous staff report, that update was a “catch-up” measure intended to provide a modest increase based on the San FranciscoOakland Consumer Price Index (CPI). It was not based on a granular analysis of the labor and materials required to process permits or provide services. At that time, staff recommended that the Council move toward a new cost-of-services study to ensure that
general tax revenues (paid by the public at large) were not unfairly subsidizing services that benefit specific individual users.
It is the City's policy and "best practices" that a study of fees be performed every three years. Therefore, in the fall of 2025, the City commissioned Pace Productivity to perform a comprehensive 2026 Fee Study, updating the previous study conducted by Revenue & Cost Specialists (RCS). Together these studies move the City from estimated inflationary adjustments to a data-driven model based on actual staff time and overhead costs.
Understanding the Fee Study
A fee study is a formal process used to determine the "Full Cost Recovery" of a service.
As outlined in the 2026 Fee Study Report (Attachment 2), the basic costs of operating any government service are direct labor and employee benefits, direct materials, and overhead costs. This study is guided by the philosophy that the City should fairly balance the funding of services. In accordance with Proposition 4 (Article XIIIB of the State Constitution), the City is legally allowed to charge a fee to the user of a specific service to recover—but not exceed—the cost of providing that service.
In addition to the updating of costs, another result of the study is the identification of previously unidentified services which did not have a corresponding fee. These services have been included to make this schedule of fees more comprehensive.
Addressing Concerns Regarding Fee Levels
It is recognized there may be concerns that certain proposed fees appear high and that the increases since the last CPI adjustment are significant. However, the study reveals that the applied CPI-based updates did not keep pace with the rest of the market, the true cost of labor and administrative overhead. When we compare Carmel-by-the-Sea to some our of neighbors, it is evident that our proposed fees are consistent with, but still generally less than, the regional market for professional planning and building services.
Table 1: 2026 Fee Comparison (Select Items)
Fee Item
Carmel-bythe-Sea
(Proposed
2026)
City of
Monterey
(FY
25/26+CPI)
City of
Marina
(FY 26+CPI)
City of
Pacific
Grove
(FY 26+CIP)
Conditional Use Permit (CUP) $ 3,922.25 $ 5,907.08 $ 5,631.35 $3,884.75 Variance $ 2,232.23 $ 3,882.70 $ 2,674.23 $3,884.75
Appeal to Planning Commission $ 2,500.69 $ 2,151.48 $ 2,184.28 $2,799.28 Appeal to City Council $ 2,711.77 $ 3,051.43 $ 2,926.38 $3,317.93 Lot Line Adjustment $ 1,339.67 $ 4,372.65 $ 4,657.60 $2,661.93 Certificate of Compliance $ 1,018.21 $ 2,175.05 $ 2,363.65 $2,220.15 Temporary Use Permit $ 211.78 $ 486.88 $ 1,010.65 $1,450.38 Note: The City of Monterey and City of Marina table include CPI adjustments for the 2026-2027 fiscal year.
As shown above, Carmel’s proposed fees for items like Use Permits and Variances remain lower than those of the City of Monterey and are competitive with the City of Marina. The potential "increase" in fee rates is not a move toward profit, but rather a correction to stop the General Fund from subsidizing private development and individual requests. It is worth noting that the City is actively working on initiatives to enhance customer service and to make its processes more efficient. While it is important to have the correct fees, it is also important for those who pay for services to feel that the level of service they receive is aligned with the cost they pay for it.
Updating the fee schedule is critical for the long-term stability of the General Fund.
When fees are set below the cost of recovery, the difference must be made up by General Fund revenues. This means that money intended for community-wide benefits—like our police department, fire protection, and library services—is instead being used to pay for the staff time required to process individual building permits and design reviews.
The Estimated Fiscal Impact analysis (Appendix D of Attachment 2) demonstrates the potential for improved cost recovery through these updates. For example, by adjusting the Track 1 Design Review fees to reflect actual staff time, the City can significantly reduce the "subsidy gap."
Table 2: Estimated Fiscal Impact of Fee Adjustments (Selected Items) Service Category
$ Change
per
Transaction
Estimated
Annual
Transactions
Net Increase in
Cost Recovery
Track 1 Design Review (Minor) $205.00 109 $22,345.00
Track 1 Design Review (Major) $267.00 33 $8,811.00
Track 2 Design Review (Minor) $902.00 5 $4,510.00
Sign Application $128.00 40 $5,120.00
Total Sampled Impact $40,786.00
By implementing the 2026 Fee Schedule, the City Council ensures that the individuals receiving specific benefits pay for the staff time they consume. This protects our volatile Sales Tax and TOT revenues, allowing them to be dedicated to the core municipal services that define the character of Carmel-by-the-Sea.
Staff recommends the adoption of the updated 2026 fee schedule. However, the City Council retains full discretion in establishing fee levels and may choose to adopt, modify, phase, or defer any proposed adjustments based on policy priorities, community considerations, and broader financial conditions.
FISCAL IMPACT:
Consistent with financial policy C94-01, the proposed fee schedule has been updated to reflect the City’s current costs. The estimated impact of this update to the fee schedule
is an increase of an estimated $370,000.00 in additional fee revenue.
PRIOR CITY COUNCIL ACTION:
City Council reviewed and approved the FY 2025 – 2026 Fee schedule on May 6, 2025 ATTACHMENTS:
1. City of Carmel Fee Schedule - proposed
2. 2026 Fee Study Report with Appendices
Current Fee Proposed Fee % Change $ Change
COMMUNITY PLANNING & BUILDING
Design Study and Review
TRACK 1 DESIGN REVIEW/STUDY - MINOR $ 725 per application 725.00 930.00 28% 205.00 TRACK 1 DESIGN REVIEW/STUDY - MAJOR $1,040 per application 1,040.00 1,307.00 26% 267.00 TRACK 1 DESIGN REVIEW/STUDY-STREAMLINE $ 373 per application 373.00 314.00 -16% (59.00) TRACK 1 DESIGN REVIEW/STUDY - REFERRAL TO
PLANNING COMMISSION
$1,875 per application in addition to the base Track 1
fee 1,875.00 2,267.00 21% 392.00
TRACK 1 DESIGN REVIEW/STUDY-REFERRAL TO
HISTORIC RESOURCES BOARD
$1,875 per application in addition to the base Track 1
fee 1,875.00 2,223.00 19% 348.00
TRACK 2 DESIGN REVIEW - MINOR $4,108 per application plus deposit* if hours exceed 20 hours 4,108.00 5,010.00 22% 902.00
TRACK 2 DESIGN REVIEW - MAJOR $6,235 per application plus deposit* if hours exceed 30 hours 6,235.00 7,571.00 21% 1,336.00
TRACK 2 DESIGN REVIEW - MAJOR NEW COMMERCIAL
BUILDING $2,974 per application, plus a deposit* 2,974.00 3,164.00 6% 190.00 ADDITIONAL PLAN CHECK - PLANNING each, after three plan checks - 465.00 465.00 PRELIMINARY SITE ASSESSMENT $1,571 per application 1,571.00 1,914.00 22% 343.00 REASONABLE ACCOMODATION $ 205 per application, plus fee for associated Design Study/Design Review as applicable 205.00 256.00 25% 51.00
VOLUMETRIC ANALYSIS
$ 142 per application, plus $1,500 deposit with
charges at the fully allocated hourly rates plus any
outside costs.
142.00 180.00 27% 38.00
* Deposit determined by staff with charges at the fully allocated hourly rates for Project Planner.
Use Permit and Other Services
USE PERMIT $3,215 per application 3,215.00 3,922.00 22% 707.00 USE PERMIT AMENDMENT $2,905 per application 2,905.00 3,506.00 21% 601.00 TEMPORARY USE PERMIT $ 173 per application 173.00 212.00 23% 39.00 RESTRICTED COMMERCIAL USE TRANSFER REQUEST $ 594 per application 594.00 776.00 31% 182.00 WATER CREDIT TRANSFER REQUEST $3,257 per application 3,257.00 3,949.00 21% 692.00 VARIANCE $1,881 per application 1,881.00 2,232.00 19% 351.00 PRELIMINARY APPLICATION REVIEW - STAFF $1,434 per application with 50% of this fee credited towards future planning fees for this project. 1,434.00 1,735.00 21% 301.00
PRELIMINARY APPLICATION REVIEW - PUBLIC
HEARING (PLANNING COMMISSION, CITY COUNCIL,
ETC.)
$3,940 per application with 50% of this fee credited
towards future planning fees for this project. 3,940.00 4,750.00 21% 810.00 COASTAL DEVELOPMENT PERMIT - DEVELOPMENT $ 184 per application - Added to other Planning fees 184.00 238.00 29% 54.00 COASTAL DEVELOPMENT PERMIT - EVENT $ 777 per application 777.00 1,016.00 31% 239.00 LANDSCAPE PLAN CHECK/INSPECTION $ 777 per plan/inspection 725.00 875.00 21% 150.00 MASTER FEE SCHEDULE EFFECTIVE JULY 1, 2026
ATTACHMENT 1
MASTER FEE SCHEDULE EFFECTIVE JULY 1, 2026 Current Fee Proposed Fee % Change $ Change PLANNING TECHNICAL ASSISTANCE Charge the fully allocated hourly rate for all personnel involved after 15 minutes.
TOBACCO RETAIL LICENSE Current fee as adopted by the Monterey County Board of Supervisors
EXTRAORDINARY DEVELOPMENT
Deposit amount TBD based on scope of project, with
charges at the fully allocated hourly rates plus any
outside costs
Amendments, Annexations and Agreements
SPECIFIC PLAN/SPECIFIC PLAN AMENDMENT $5,253 deposit with charges at the fully allocated hourly rates plus outside costs 5,253.00 5,253.00 0% -
GENERAL PLAN AMENDMENT $5,253 deposit with charges at the fully allocated hourly rates plus outside costs 5,253.00 5,253.00 0% -
SPHERE OF INFLUENCE AMENDMENT $5,253 deposit with charges at the fully allocated hourly rates plus outside costs 5,253.00 5,253.00 0% -
ZONING CODE AMENDMENT $5,253 deposit with charges at the fully allocated hourly rates plus outside costs 5,253.00 5,253.00 0% -
ANNEXATION $10,506 deposit with charges at the fully allocated hourly rates plus outside costs 10,506.00 10,506.00 0% - DEVELOPMENT AGREEMENT $10,506 deposit with charges at the fully allocated hourly rates plus outside costs 10,506.00 10,506.00 0% - Environmental Review Maps and Lot Lines
ENVIRONMENTAL REVIEW (IS/ND/EIR) Contract cost plus 10% FILING ENVIRONMENTAL NOTICE OF EXEMPTION $ 520 per application plus associated Monterey County fees 520.00 737.00 42% 217.00
MITIGATION MONITORING $3,152 deposit with charges at the fully allocated hourly rates plus outside costs. 3,152.00 3,152.00 0% - TENTATIVE/FINAL MAP $4,202 deposit with charges at the fully allocated hourly rates plus any outside costs. 4,202.00 4,202.00 0% - AMENDED FINAL MAP $1,051 deposit with charges at the fully allocated hourly rates plus any outside costs. 1,051.00 1,051.00 0% - CERTIFICATE OF COMPLIANCE $ 788 per application plus actual contract cost 788.00 1,018.00 29% 230.00
LOT LINE ADJUSTMENT/SUBDIV - PLANNING
COMMISSION $1,108 per application plus actual contract cost 1,108.00 1,340.00 21% 232.00
LOT MERGER $ 898 per application plus actual contract cost 898.00 1,042.00 16% 144.00 Historic Evaluation
PRELIMINARY PHASE 1 - INITIAL ASSESSMENT OF
HISTORIC SIGNIFICANCE
$ 474 per application plus Historian fee (currently
$474) 474.00 876.00 85% 402.00
PHASE 1 - HISTORIC EVALUATION $ 426 per application plus actual cost for Historian review with $1,500 deposit 426.00 580.00 36% 154.00
PHASE 2 - HISTORIC EVALUATION (INCLUDES
HISTORIC RESOURCES BOARD HEARING)
$2,143 per application plus actual cost for Historian
review with $1,500 deposit 2,143.00 2,567.00 20% 424.00 ATTACHMENT 1
MASTER FEE SCHEDULE EFFECTIVE JULY 1, 2026 Current Fee Proposed Fee % Change $ Change APPEAL TO HISTORIC RESOURCES BOARD $1,576 per application plus actual cost for Historian review with $1,500 deposit 1,576.00 2,053.00 30% 477.00 MILLS ACT CONTRACT APPLICATION $3,603 per application plus actual cost to record contract with County of Monterey 3,603.00 4,293.00 19% 690.00
MILLS ACT MAINTENANCE PLAN REVIEW
$1,051 deposit with charges at the fully allocated
hourly rates plus any outside costs for qualified
professional to review plan.
1,051.00
MILLS ACT 5-YEAR INSPECTION
$ 525 deposit with charges at the fully allocated
hourly rates plus any outside costs for qualified
professional
525.00
MILLS ACT 10-YEAR MAINTENANCE PLAN REVIEW
$1,051 deposit with charges at the fully allocated
hourly rates plus any outside costs for qualified
professional to review plan.
1,051.00
Determinations, Extensions and Appeals
PLANNING COMMISSION CODE DETERMINATION $1,828 per application 1,828.00 2,196.00 20% 368.00 ZONING COMPLIANCE DETERMINATION Charge the fully allocated hourly rates for all personnel involved with a one hour minimum
PERMIT TIME EXTENSION - STAFF $ 420 per application 420.00 538.00 28% 118.00 PERMIT TIME EXTENSION - PLANNING COMMISSION $1,135 per application 1,135.00 1,349.00 19% 214.00
PERMIT TIME EXTENSION - CITY COUNCIL $1,098 per application 1,098.00 1,312.00 19% 214.00
PUBLIC HEARING CONTINUANCE - PLANNING
COMMISSION $ 872 per continuance
872.00 992.00 14% 120.00
PUBLIC HEARING CONTINUANCE - COUNCIL $ 878 per continuance 878.00 992.00 13% 114.00
APPEAL TO PLANNING COMMISSION
$2,044 per appeal - No charge for appeals of Coastal
Development Permits (CDPs) within the Coastal
Commission Appeal Jurisdiction (CMC 17.20.140)
2,044.00 2,501.00 22% 457.00
APPEAL TO CITY COUNCIL
$2,190 per appeal - No charge for appeals of Coastal
Development Permits (CDPs) within the Coastal
Commission Appeal Jurisdiction (CMC 17.20.140)
2,190.00 2,712.00 24% 522.00
Sign and Banners
SIGN APPLICATION $ 473 per application 473.00 601.00 27% 128.00 SIGN REFERRAL TO PLANNING COMMISSION $1,581 per application 1,581.00 1,907.00 21% 326.00 RELOCATE EXISTING SIGN $ 252 per application 252.00 328.00 30% 76.00 TEMPORARY SIGN PERMIT No permit fee required 0.00 0.00 0.00
BANNER APPLICATION
$0 per application, applicant bears the fully burdened
cost of installation through City approved third-party
vendors
ATTACHMENT 1
MASTER FEE SCHEDULE EFFECTIVE JULY 1, 2026 Current Fee Proposed Fee % Change $ Change Building Services
BUILDING RELOCATION
Deposit determined by staff with charges at the fully
allocated hourly rates for all personnel involved plus
any outside costs
LARGE FAMILY DAY CARE (RESIDENTIAL) $2,437 per application 2,437.00 3,216.00 32% 779.00 GENERAL PLAN UPDATE 3.5% of all Building & Safety permits 3.5% 15% BUILDING PLAN CHECK Based on Building and Safety Construction Valuation ADDITIONAL PLAN CHECK - BUILDING each, after three plan checks - 409.00 409.00 BUILDING INSPECTION Based on Building and Safety Construction Valuation BUILDING RE-INSPECTION $ 153 per re-inspection 153.00 179.00 17% 26.00 OWNER BUILDER PLAN CHECK & INSPECTION Based on Building and Safety Construction Valuation BUILDING PERMIT APPLICATION EXTENSION $ 99 per extension (maximum of 4) 99.00 123.00 24% 24.00 BUILDING PERMIT EXTENSION $ 158 per extension (maximum of 2) 158.00 206.00 30% 48.00 BUILDING PERMIT PRE-APPLICATION CONFERENCE $ 357 per application 357.00 464.00 30% 107.00
ASBS CONSTRUCTION INSPECTION - RESIDENTIAL per winter season - 374.00 374.00
ASBS CONSTRUCTION INSPECTION - COMMERCIAL per weekly inspection - 125.00 125.00
BUILDING SINGLE TRADE PERMIT $ 173 per permit 173.00 201.00 16% 28.00 ON-SITE DRIVEWAY PERMIT $ 415 per permit 415.00 512.00 23% 97.00 SOLAR PLAN CHECK/INSPECTION PERMIT Plan Check AND Inspection - $ 450 plus $15 per kW over 15kW (Per Assembly Bill 1414) 450.00 450.00 0% -
RE-ROOF PERMIT $ 273 per permit 273.00 332.00 22% 59.00 BUILDING BOARD APPEAL $1,193 per appeal 1,193.00 1,394.00 17% 201.00 DUPLICATE INSPECTION CARD $ 63 per card 63.00 78.00 24% 15.00 BUILDING TECHNICAL ASSISTANCE Charge the fully allocated hourly rate for all personnel involved after 15 minutes.
STOP WORK INVESTIGATION $ 651 per investigation plus double all Building Permit fees 651.00 784.00 20% 133.00
TEMPORARY CERTIFICATE OF OCCUPANCY $ 237 per application 237.00 281.00 19% 44.00 ALTERNATE MATERIALS/METHODS REVIEW $ 231 per application plus actual cost of City Staff for all time over one hour. 231.00 277.00 20% 46.00
BUILDING PHASED WORK REQUEST $ 331 per application 331.00 402.00 21% 71.00 BUILDING TECHNOLOGY SURCHARGE $ 9 per permit 9.00 9.00 0% - ATTACHMENT 1
MASTER FEE SCHEDULE EFFECTIVE JULY 1, 2026 Current Fee Proposed Fee % Change $ Change Bench Program
NEW BENCH LOCATION
$1,009 per application plus the actual cost of the
bench and plaque (plus $750 for future maintenance)
plus $2,005 if a public hearing is required.
1,009.00 3,676.00 264% 2,667.00
ADOPTION OF EXISTING BENCH
$ 399 per application plus the actual cost of the
bench and plaque (plus $750 for future maintenance)
plus $530 if a public hearing is required.
399.00 1,560.00 291% 1,161.00
REPLACEMENT OF BENCH PLAQUE $ 515 per application plus the actual cost of the plaque plus $530 if a public hearing is required. 515.00 1,209.00 135% 694.00 Encroachment Permits
TEMPORARY ENCROACHMENT PERMIT $ 362 per permit 362.00 453.00 25% 91.00 STREET EXCAVATION $ 841 per permit, plus $8.75/lineal foot of work being performed 841.00 1,056.00 26% 215.00
GRADING - PLAN REVIEW Based on Public Works Construction Valuation GRADING - INSPECTION Based on Public Works Construction Valuation PUBLIC IMPROVEMENTS - PLAN REVIEW Based on Public Works Construction Valuation PUBLIC IMPROVEMENTS - INSPECTION Based on Public Works Construction Valuation TRAFFIC ANALYSIS REVIEW $ 409.00 per application plus actual outside costs. - 409.00 409.00
ADDITIONAL PLAN CHECK - PUBLIC WORKS each, after three plan checks - 409.00 409.00
PERMANENT ENCROACHMENT PERMIT
$ 499 per permit plus $8.75/lineal foot
Plus cost of any damage to public right-of-way or
street as determined by the Public Works Director
Plus cost of and Design Study/Design Review as
needed
Plus cost of referral to City Council if needed.
499.00 1,581.00 217% 1,082.00
TRAFFIC CONTROL PLAN REVIEW/INSPECTION $ 710 per review plus $405 per each additional review 710.00 1,296.00 83% 586.00
SIDEWALK VENDING PERMIT $ 469 per new applications 469.00 469.00 0% - $ 231 per renewal 231.00 231.00 0% -
USE OF ONLINE ELECTRONIC PAYMENT - CP&B
DEPARTMENT 3.5% OF CHARGED AMOUNT
USE OF CREDIT CARD/ DEBIT CARD - CP&B
DEPARTMENT 3.5% OF CHARGED AMOUNT
PUBLIC WORKS/FORESTRY
TREE EVALUATION $ 205 per application 205.00 475.00 132% 270.00 TREE REMOVAL PERMIT - DEAD TREE $ 205 per permit 205.00 475.00 132% 270.00 TREE REMOVAL PERMIT $ 698 per permit 698.00 1,631.00 134% 933.00 TREE PRUNING PERMIT $ 205 per permit 205.00 971.00 374% 766.00 ATTACHMENT 1
MASTER FEE SCHEDULE EFFECTIVE JULY 1, 2026 Current Fee Proposed Fee % Change $ Change
PRUNING OR REMOVAL OF CITY TREE USING PRIVATE
FUNDS UNDER CITY FORESTER INSTRUCTIONS No permit fee required 0.00 0.00 0.00 APPEAL TO FOREST & BEACH COMMISSION $1,891 per appeal plus actual outside costs 1,891.00 3,331.00 76% 1,440.00 APPEAL TO CITY COUNCIL $1,891 per appeal plus actual outside costs 1,891.00 2,712.00 43% 821.00 REMOVAL OF PRIVATE TREE FALL IN PUBLIC RIGHT-OFWAY
Charge the fully allocated hourly rate for all personnel involved plus any outside costs
DAMAGE TO CITY PROPERTY Charge the fully allocated hourly rate for all personnel involved plus any outside costs
USE OF ONLINE ELECTRONIC PAYMENT- PUBLIC
WORKS DEPT 3.5% OF CHARGED AMOUNT
USE OF CREDIT CARD/ DEBIT CARD- PUBLIC WORKS
DEPT 3.5% OF CHARGED AMOUNT
PUBLIC SAFETY
Police Services
LOUD PARTY PUBLIC DISTURB. - 1st Response First Response - No Charge 0.00 First Response - No Charge LOUD PARTY PUBLIC DISTURB. - 2nd Response Second Response the same day - $ 229 per response 229.00 337.00 47% 108.00
LOUD PARTY PUBLIC DISTURB. - 3rd+ Response Third Response within a calendar year - $ 574 per response 574.00 674.00 17% 100.00
POLICE FALSE ALARM - 1st RESPONSE First Activation - $ 115 115.00 154.00 34% 39.00 POLICE FALSE ALARM - 2nd RESPONSE Second Activation - $ 137 137.00 185.00 35% 48.00 POLICE FALSE ALARM - 3rd+ RESPONSE Each Subsequent Activation in a calendar year - $ 207 207.00 278.00 34% 71.00
ALARM PERMIT - New New - $ 40 per permit 40.00 40.00 0% - ALARM PERMIT - Renewal Renewal - $ 29 per permit 29.00 30.00 3% 1.00 VEHICLE IMPOUND RELEASE $ 161 per vehicle 161.00 202.00 25% 41.00 MISDEMEANOR BOOKING Non-Carmel bookings - $ 172 per booking 172.00 230.00 34% 58.00 MISCELLANEOUS POLICE PERMIT $ 212 per application plus DOJ fees 212.00 259.00 22% 47.00 FINGERPRINTING ON REQUEST $ 40 plus outside agency fees 40.00 40.00 0% - CLEARANCE FORM TRAVEL LETTER $ 57 per letter 57.00 57.00 0% - VIN VERIFICATION $ 57 per vehicle 57.00 63.00 11% 6.00
CITATION SIGN-OFF Non-Carmel citations - $ 29 per citation 29.00 38.00 31% 9.00 SIGN ABATEMENT $ 29 per sign 29.00 45.00 55% 16.00
POLICE COURT WITNESS Fees are set by the court
POLICE REPORT COPY 1st 10 pages - No Charge, Each additional page - $0.25 0.25 1.00 300% 0.75
POLICE PHOTOGRAPH COPY Photo - $ 6 per photo, digital - $ 6 per disk 6.00 6.00 0% - USE OF ONLINE ELECTRONIC PAYMENT 3.5% OF CHARGED AMOUNT USE OF CREDIT CARD/ DEBIT CARD 2.5% OF CHARGED AMOUNT
ATTACHMENT 1
MASTER FEE SCHEDULE EFFECTIVE JULY 1, 2026 Current Fee Proposed Fee % Change $ Change Animal Services
ANIMAL IMPOUND Within a calendar year:
ANIMAL IMPOUND - 1st IMPOUND First impound - $ 115 115.00 117.00 2% 2.00 ANIMAL IMPOUND - 2nd IMPOUND Second impound - $ 137 137.00 137.00 0% - ANIMAL IMPOUND - 3rd+ IMPOUND Third and subsequent impounds - $ 161 161.00 161.00 0% - ANIMAL TRANSPORT - Local Local Transport - $ 29 per transport 29.00 29.00 0% - ANIMAL TRANSPORT - To County To County Animal Shelter - $ 104 per transport 104.00 104.00 0% - Parking
RESIDENT/EMPLOYEE PARKING PERMIT $ 35 per permit 35.00 40.00 14% 5.00 $ 127 Misuse of Residential Permit 127.00 127.00 0% -
CONTRACTOR PARKING PERMIT - Non Specific $ 18 non specific 18.00 19.00 6% 1.00 CONTRACTOR PARKING PERMIT - Specific $ 29 space specific 29.00 43.00 48% 14.00 NORTON COURT PARKING GARAGE $2,520 annually per space, $630 quarterly per space 2,520.00 2,520.00 0% - USE OF ONLINE ELECTRONIC PAYMENT 3.5% OF CHARGED AMOUNT Fire Services
FIRE PLAN CHECK/ REVIEW/INSPECTIONS Current fee schedule as adopted by City of Monterey Council
USE OF ONLINE ELECTRONIC PAYMENT 3.5% OF CHARGED AMOUNT USE OF CREDIT CARD/ DEBIT CARD 2.5% OF CHARGED AMOUNT
AMBULANCE TRANSPORT SERVICES Current fee schedule as adopted by Monterey County ambulance transport
ADMINISTRATIVE SERVICES
NEW BUSINESS REG. PROCESS - Fixed Location Fixed Location - $ 356 per application + $4 State fee 356.00 584.00 64% 228.00 NEW BUSINESS REG. PROCESS - In & About In & About - $ 24 per application + $4 State fee 24.00 40.00 67% 16.00 NEW BUSINESS REG. PROCESS - Home License Home License - $ 150 per application 150.00 219.00 46% 69.00 BUSINESS REGISTER RENEWAL PROCESS $ 18 per renewal 18.00 22.00 22% 4.00 DUPLICATE BUSINESS LICENSE $ 11 per license 11.00 9.00 -18% (2.00) CHANGE BUSINESS NAME $ 24 per business 24.00 30.00 25% 6.00 USE OF ONLINE ELECTRONIC PAYMENT 3.5% OF CHARGED AMOUNT Finance
NSF CHECK PROCESSING $ 46 per NSF check 46.00 56.00 22% 10.00 City Clerk
DOCUMENT REPRODUCTION/SCANNING First 10 copies - No Charge 0.00 First 10 copies - No Charge Additional copies - $0.25 per copy 0.25 0.25 0% -
FPPC copies - $0.15 per copy plus $5 for retrieval of
documents if more than five years old plus postage
cost if mailed
0.15 0.15 0% -
ELECTRONIC FILE COPY $ 6 per device 6.00 6.00 0% -
DOCUMENT CERTIFICATION $ 11 per document 11.00 12.00 9% 1.00 ATTACHMENT 1
MASTER FEE SCHEDULE EFFECTIVE JULY 1, 2026 Current Fee Proposed Fee % Change $ Change
RECORD COMPILATION
Record Compilation/Creation - charge the fully
allocated hourly rate for all personnel involved plus
any outside costs.
LOCAL CANDIDATE FILING $ 25 per candidate- Fee is set by the State 25.00 288.00 1052% 263.00
LOCAL INITIATIVE PROCESSING
$ 200 per initiative- This fee is limited by the State
Law - Elections Code Section 9202(b) - Fee is
refundable to the filer, if within one year of filing the notice of intent, the elections official certifies the
sufficiency of the petition.
200.00 1,953.00 877% 1,753.00
USE OF ONLINE ELECTRONIC PAYMENT 3.5% OF CHARGED AMOUNT USE OF CREDIT CARD/ DEBIT CARD 2.5% OF CHARGED AMOUNT
COMMUNITY ACTIVITES
BEACH SPECIAL EVENT PERMIT Processing: Non-Profit/School - $ 211 per permit 211.00 135.00 -36% (76.00) Processing: Other - $ 726 per permit 726.00 135.00 -81% (591.00) Rental: Non-Profit/School - $ 293 per rental plus $500
refundable damage deposit 293.00 293.00 0% -
Rental: Other - $ 586 per rental plus $500 refundable
damage deposit 586.00 586.00 0% -
Sounds Permit: Non-Profit/School - $ 12 per permit
12.00 12.00 0% -
Sounds Permit: Other - $ 29 per permit 29.00 29.00 0% - SPECIAL EVENT PERMIT Processing: Non-Profit/School - $ 211 per permit 211.00 211.00 0% - Processing: Other - $ 726 per permit 726.00 405.00 -44% (321.00) Rental: Non-Profit/School - $ 293 per rental plus $500
refundable damage deposit 293.00 293.00 0% -
Rental: Other - $ 586 per rental plus $500 refundable
damage deposit 586.00 586.00 0% -
With Alcohol: Non-Profit/School - $ 53 per permit
53.00 53.00 0% -
With Alcohol: Other - $ 211 per permit 211.00 211.00 0% - Sounds Permit: Non-Profit/School - $ 12 per permit
12.00 12.00 0% -
Sounds Permit: Other - $ 29 per permit 29.00 29.00 0% -
SPECIAL EVENT OVERTIME SERVICES
Overtime Staff time: Non-Profit/School - Charge 25%
of the fully allocated hourly rates for all personnel
involved
Overtime Staff time: Other - Charge 100% of the fully
allocated hourly rates for all personnel involved
Barricade Rental - $1,171 Resident Block Party - No
Charge 1,171.00 1,171.00 0% -
ATTACHMENT 1
MASTER FEE SCHEDULE EFFECTIVE JULY 1, 2026 Current Fee Proposed Fee % Change $ Change Parking Stall Rental: Non-Profit/School - $ 211 per
permit plus $100 per stall/day 211.00 211.00 0% -
Parking Stall Rental: Other - $ 861 per permit plus
$100 per stall/day 861.00 861.00 0% -
Parking Stall Rental: Peak Demand Rental - $200 per
stall/day
FILM PERMIT - Non-Profit Non-Profit/Student - $ 129 129.00 129.00 0% - FILM PERMIT - Still Other: Still Photo - $ 328 328.00 385.00 17% 57.00 FILM PERMIT - Motion Picture Other: Motion Picture - $ 691 691.00 655.00 -5% (36.00) COMMUNITY ACTIVITIES APPEAL $ 867 per appeal 867.00 1,174.00 35% 307.00 FACILITY RENTAL $ 29 per hour plus $125 refundable cleaning deposit 29.00 90.00 210% 61.00 USE OF ONLINE ELECTRONIC PAYMENT 3.5% OF CHARGED AMOUNT USE OF CREDIT CARD/ DEBIT CARD 2.5% OF CHARGED AMOUNT
Library
INTERLIBRARY LOAN PROCESSING $ 3 per item 3.00 3.00 0% - LOST/DAMAGED MATERIALS PROCESSING Actual cost of lost or damaged materials SELF SERVE LIBRARY COPYING Black and White - $0.20 per copy 0.20 0.20 0% - ATTACHMENT 1
Construction
Valuation Plan Check Fee Permit Fee Construction Valuation Plan Check Fee Permit Fee $ 1 – 2,000 101.77 193.36 48,001 – 49,000 838.33 1,289.14 2,001 – 3,000 110.13 193.36 49,001 – 50,000 851.69 1,310.30 3,001 – 4,000 128.66 197.94 50,001 – 51,000 860.96 1,324.56 4,001 – 5,000 147.18 226.44 51,001 – 52,000 870.22 1,338.80 5,001 – 6,000 165.70 254.94 52,001 – 53,000 878.49 1,353.05 6,001 – 7,000 184.22 283.43 53,001 – 54,000 888.74 1,367.30 7,001 – 8,000 202.75 311.93 54,001 – 55,000 898.01 1,381.55 8,001 – 9,000 221.28 340.43 55,001 – 56,000 907.27 1,395.80 9,001 – 10,000 239.80 368.93 56,001 – 57,000 916.53 1,410.04 10,001 – 11,000 258.32 397.41 57,001 – 58,000 925.79 1,424.29 11,001 – 12,000 276.82 425.91 58,001 – 59,000 935.05 1,438.54 12,001 – 13,000 295.37 454.41 59,001 – 60,000 944.31 1,452.79 13,001 – 14,000 313.89 482.90 60,001 – 61,000 953.57 1,467.03 14,001 – 15,000 332.41 511.40 61,001 – 62,000 962.83 1,481.29 15,001 – 16,000 350.93 539.90 62,001 – 63,000 972.10 1,495.53 16,001 – 17,000 369.46 568.40 63,001 – 64,000 981.36 1,509.78 17,001 – 18,000 387.98 596.89 64,001 – 65,000 990.62 1,524.03 18,001 – 19,000 406.50 625.39 65,001 – 66,000 999.88 1,538.27 19,001 – 20,000 425.02 653.88 66,001 – 67,000 1,009.13 1,552.52 20,001 – 21,000 443.55 682.37 67,001 – 68,000 1,018.40 1,566.77 21,001 – 22,000 462.05 710.87 68,001 – 69,000 1,027.66 1,581.02 22,001 – 23,000 480.59 739.37 69,001 – 70,000 1,036.92 1,595.26 23,001 – 24,000 499.11 767.87 70,001 – 71,000 1,046.18 1,609.52 24,001 – 25,000 517.63 796.36 71,001 – 72,000 1,055.45 1,623.76 25,001 – 26,000 530.99 816.92 72,001 – 73,000 1,064.71 1,638.01 26,001 – 27,000 544.36 837.47 73,001 – 74,000 1,073.97 1,652.26 27,001 – 28,000 557.71 858.04 74,001 – 75,000 1,083.23 1,666.50 28,001 – 29,000 571.08 878.59 75,001 – 76,000 1,092.49 1,680.76 29,001 – 30,000 584.45 899.15 76,001 – 77,000 1,092.35 1,695.00 30,001 – 31,000 597.81 919.70 77,001 – 78,000 1,111.01 1,709.25 31,001 – 32,000 611.18 940.27 78,001 – 79,000 1,120.27 1,723.59 32,001 – 33,000 624.43 960.82 79,001 – 80,000 1,129.54 1,737.75 City of Carmel-by-the-Sea
Building Safety Division Fees
ATTACHMENT 1
Construction
Valuation Plan Check Fee Permit Fee Construction Valuation Plan Check Fee Permit Fee City of Carmel-by-the-Sea
Building Safety Division Fees
33,001 – 34,000 637.90 981.38 80,001 – 81,000 1,138.80 1,751.99 34,001 – 35,000 660.67 1,001.93 81,001 – 82,000 1,148.06 1,766.25 35,001 – 36,000 664.62 1,022.50 82,001 – 83,000 1,157.32 1,780.49 36,001 – 37,000 715.60 1,043.06 83,001 – 84,000 1,166.58 1,794.74 37,001 – 38,000 691.35 1,063.61 84,001 – 85,000 1,175.84 1,808.99 38,001 – 39,000 704.72 1,084.18 85,001 – 86,000 1,185.10 1,823.23 39,001 – 40,000 718.07 1,104.72 86,001 – 87,000 1,194.36 1,837.49 40,001 – 41,000 731.44 1,125.29 87,001 – 88,000 1,206.77 1,851.73 41,001 – 42,000 744.80 1,145.84 88,001 – 89,000 1,212.89 1,865.98 42,001 – 43,000 758.16 1,166.41 89,001 – 90,000 1,222.15 1,880.23 43,001 – 44,000 771.52 1,186.96 90,001 – 91,000 1,231.41 1,894.48 44,001 – 45,000 784.89 1,207.52 91,001 – 92,000 1,240.66 1,908.72 45,001 – 46,000 798.52 1,128.07 92,001 – 93,000 1,249.93 1,922.98 46,001 – 47,000 811.61 1,248.64 93,001 – 94,000 1,259.19 1,937.22 47,001 – 48,000 824.97 1,269.19 94,001 – 95,000 1,268.45 1,951.46 95,001 – 96,000 1,277.71 1,965.72 144,001 –145,000 1,648.16 2,535.64 96,001 – 97,000 1,286.98 1,979.96 145,001 –146,000 1,657.61 2,547.03 97,001 – 98,000 1,296.24 1,994.21 146,001 –147,000 1,662.98 2,558.43 98,001 – 99,000 1,305.50 2,008.46 147,001 –148,000 1,670.39 2,569.83 99,001 – 100,000 1,314.76 2,022.71 148,001 –149,000 1,677.80 2,581.23 100,001 – 101,000 1,322.70 2,034.10 149,001 –150,000 1,685.21 2,592.62 101,001 – 102,000 1,329.57 2,045.50 150,001 –151,000 1,692.62 2,604.02 102,001 – 103,000 1,336.98 2,056.90 151,001 –152,000 1,700.03 2,615.43 103,001 – 104,000 1,344.39 2,068.30 152,001 –153,000 1,707.43 2,626.83 104,001 – 105,000 1,351.80 2,079.70 153,001 –154,000 1,714.84 2,638.23 105,001 – 106,000 1,366.62 2,091.10 154,001 –155,000 1,722.25 2,649.62 106,001 – 107,000 1,366.62 2,102.50 155,001 –156,000 1,729.66 2,661.02 107,001 – 108,000 1,374.03 2,113.90 156,001 –157,000 1,737.07 2,672.42 108,001 – 109,000 1,381.44 2,125.29 157,001 –158,000 1,744.48 2,683.82 109,001 – 110,000 1,388.85 2,136.69 158,001 –159,000 1,751.89 2,695.21 110,001 – 111,000 1,396.25 2,148.09 159,001 –160,000 1,759.30 2,706.51 111,001 – 112,000 1,403.66 2,159.49 160,001 –161,000 1,766.71 2,718.01 ATTACHMENT 1
Construction
Valuation Plan Check Fee Permit Fee Construction Valuation Plan Check Fee Permit Fee City of Carmel-by-the-Sea
Building Safety Division Fees
112,001 – 113,000 1,411.07 2,170.88 161,001 –162,000 1,774.12 2,729.41 113,001 – 114,000 1,418.48 2,182.28 162,001 –163,000 1,781.53 2,740.80 114,001 – 115,000 1,425.89 2,193.68 163,001 –164,000 1,788.93 2,752.20 115,001 – 116,000 1,433.30 2,205.08 164,001 –165,000 1,796.34 2,763.61 116,001 – 117,000 1,440.71 2,216.49 165,001 –166,000 1,803.75 2,775.01 117,001 – 118,000 1,448.12 2,227.88 166,001 –167,000 1,811.16 2,786.40 118,001 – 119,000 1,389.69 2,239.28 167,001 –168,000 1,818.57 2,797.80 119,001 – 120,000 1,462.94 2,250.68 168,001 –169,000 1,825.98 2,809.20 120,001 – 121,000 1,470.34 2,262.08 169,001 –170,000 1,833.39 2,820.60 121,001 – 122,000 1,477.75 2,273.47 170,001 –171,000 1,840.80 2,831.99 122,001 – 123,000 1,485.16 2,284.87 171,001 –172,000 1,848.21 2,843.39 123,001 – 124,000 1,492.57 2,296.27 172,001 –173,000 1,855.62 2,854.79 124,001 – 125,000 1,499.98 2,307.67 173,001 –174,000 1,863.03 2,866.19 125,001 – 126,000 1,507.39 2,319.06 174,001 –175,000 1,870.43 2,877.58 126,001 – 127,000 1,514.80 2,330.46 175,001 –176,000 1,877.84 2,888.99 127,001 – 128,000 1,522.21 2,341.86 176,001 – 177,000 1,885.25 2,900.39 128,001 – 129,000 1,529.62 2,353.27 177,001 – 178,000 1,892.66 2,911.79 129,001 – 130,000 1,537.03 2,364.66 178,001 – 179,000 1,900.07 2,923.18 130,001 – 131,000 1,544.44 2,376.06 179,001 – 180,000 1,907.48 2,934.58 131,001 – 132,000 1,551.84 2,387.46 180,001 – 181,000 1,914.89 2,945.98 132,001 – 133,000 1,559.25 2,398.86 181,001 – 182,000 1,922.30 2,957.38 133,001 – 134,000 1,566.66 2,410.25 182,001 – 183,000 1,929.70 2,968.77 134,001 – 135,000 1,574.07 2,421.65 183,001 – 184,000 1,937.12 2,980.17 135,001 – 136,000 1,581.48 2,433.05 184,001 – 185,000 1,944.52 2,991.57 136,001 – 137,000 1,588.89 2,444.45 185,001 – 186,000 1,951.93 3,002.97 137,001 – 138,000 1,596.30 2,455.84 186,001 – 187,000 1,959.34 3,014.36 138,001 – 139,000 1,603.71 2,420.22 187,001 – 188,000 1,966.75 3,025.77 139,001 – 140,000 1,611.12 2,478.64 188,001 – 189,000 1,974.16 3,037.17 140,001 – 141,000 1,618.53 2,490.05 189,001 – 190,000 1,981.57 3,048.57 141,001 – 142,000 1,625.94 2,501.44 190,001 – 191,000 1,988.99 3,059.97 142,001 – 143,000 1,633.34 2,512.84 191,001 – 192,000 1,996.39 3,071.36 143,001 – 144,000 1,640.75 2,524.24 192,001 – 193,000 2,003.80 3,082.76 ATTACHMENT 1
Construction
Valuation Plan Check Fee Permit Fee Construction Valuation Plan Check Fee Permit Fee City of Carmel-by-the-Sea
Building Safety Division Fees
193,001 – 194,000 2,011.21 3,094.16 242,001 – 243,000 2,374.24 3,652.68 194,001 – 195,000 2,018.62 3,105.56 243,001 – 244,000 2,381.65 3,664.08 195,001 – 196,000 2,026.02 3,116.95 244,001 – 245,000 2,389.06 3,675.47 196,001 – 197,000 2,033.43 3,128.35 245,001 – 246,000 2,396.47 3,686.87 197,001 – 198,000 2,040.84 3,139.75 246,001 –247,000 2,403.88 3,698.27 198,001 – 199,000 2,048.25 3,151.15 247,001 – 248,000 2,411.28 3,709.68 199,001 – 200,000 2,055.66 3,162.55 248,001 – 249,000 2,418.69 3,721.07 200,001 – 201,000 2,063.07 3,173.94 249,001 – 250,000 2,416.70 3,732.47 201,001 – 202,000 2,070.48 3,185.35 250,001 – 251,000 2,433.51 3,743.87 202,001 – 203,000 2,077.89 3,196.75 251,001 – 252,000 2,440.92 3,755.27 203,001 – 204,000 2,085.30 3,208.14 252,001 – 253,000 2,448.33 3,766.66 204,001 – 205,000 2,092.71 3,219.54 253,001 – 254,000 2,455.74 3,778.06 205,001 – 206,000 2,100.11 3,230.94 254,001 – 255,000 2,463.15 3,789.46 206,001 – 207,000 2,107.52 3,242.34 255,001 – 256,000 2,470.56 3,800.86 207,001 – 208,000 2,114.93 3,253.73 256,001 – 257,000 2,477.97 3,812.25 208,001 – 209,000 2,122.34 3,265.13 257,001 – 258,000 2,485.37 3,823.65 209,001 – 210,000 2,129.75 3,276.53 258,001 – 259,000 2,492.78 3,835.05 210,001 – 211,000 2,137.16 3,287.93 259,001 – 260,000 2,500.19 3,846.46 211,001 – 212,000 2,144.57 3,299.33 260,001 – 261,000 2,507.60 3,857.85 212,001 – 213,000 2,151.98 3,310.73 261,001 – 262,000 2,515.01 3,869.25 213,001 – 214,000 2,159.38 3,322.13 262,001 – 263,000 2,522.42 3,880.65 214,001 – 215,000 2,166.79 3,333.53 263,001 – 264,000 2,529.83 3,892.05 215,001 – 216,000 2,174.19 3,344.92 264,001 – 265,000 2,537.24 3,903.45 216,001 – 217,000 2,181.60 3,356.32 265,001 – 266,000 2,544.65 3,914.84 217,001 – 218,000 2,189.01 3,367.72 266,001 – 267,000 2,552.06 3,926.24 218,001 – 219,000 2,196.42 3,379.12 267,001 – 268,000 2,559.47 3,937.64 219,001 – 220,000 2,203.83 3,390.51 268,001 – 269,000 2,566.87 3,949.04 220,001 – 221,000 2,211.24 3,401.91 269,001 – 270,000 2,574.28 3,960.43 221,001 – 222,000 2,218.65 3,413.31 270,001 – 271,000 2,581.69 3,971.83 222,001 – 223,000 2,226.06 3,424.71 271,001 – 272,000 2,589.10 3,983.24 223,001 – 224,000 2,233.47 3,436.11 272,001 – 273,000 2,596.51 3,994.64 224,001 – 225,000 2,240.88 3,447.51 273,001 – 274,000 2,603.92 4,006.03 ATTACHMENT 1