1 FMLA/CFRA Leave does not exceed the employee's maximum leave entitlement as described above.
Employees who take medical leave under the FMLA/CFRA for their own serious health condition must provide medical certifications verifying that they are able to return to work in the same manner as employees who return to work from other types of medical leave.
Pregnancy Disability Leave (PDL)
Under the California Fair Employment and Housing Act (FEHA), if an employee is disabled by pregnancy, childbirth or related medical conditions, she is eligible to take a pregnancy disability leave (PDL). If an employee is affected by pregnancy or a related medical condition, she is also eligible to transfer to a less strenuous or hazardous position or to less strenuous or hazardous duties, if this transfer is medically advisable.
• The PDL is for any period(s) of actual disability caused by pregnancy, childbirth or related medical conditions up to four (4) months (or eighty-eight (88) work days for a full-time employee) per pregnancy.
• The PDL does not need to be taken in one continuous period of time but can be taken on an as-needed basis.
• Time off needed for prenatal care, severe morning sickness, doctor ordered bed rest, childbirth, and recovery from childbirth would all be covered by the PDL. • Except as other specifically provided in this section, generally, the City is required to treat pregnancy disability the same as the City treats other disabilities of similarly situated employees. The leave will be unpaid.
Employees on PDL will be required to obtain a written certification from their health care provider of the pregnancy disability or the medical advisability for a transfer. The certification should include:
1. The date on which the employee becomes disabled due to pregnancy or the date of the medical advisability for the transfer;
2. the probable duration of the period(s) of disability or the period (s) for the advisability of the transfer, and
3. a statement that, due to the disability, the employee is unable to work at all or to perform any one or more of the essential functions of the position without undue risk to herself, the successful completion of the pregnancy or to other persons or a statement that, due to your pregnancy, the transfer is medically advisable.
Conditions of Employment for
Miscellaneous Unrepresented Personnel
July I, 2021 to June 30, 2022
At the employee's option, any accrued paid time off may be used as part of the pregnancy disability leave before taking the remainder of the leave as an unpaid leave. However, taking paid time off during the period of the pregnancy disability leave does not extend the maximum time allowed for such leave. Employees may also be eligible for state disability insurance for the unpaid portion of the leave.
Employees on PDL accrue employment benefits, such as paid time off or seniority, only when paid time off is being substituted for unpaid leave and only if the employee would otherwise be entitled to such accrual. If the employee is using accrued paid time off to supplement SDI payments she will accrue employment benefits on a pro rata basis.
An employee who is on a leave of absence for a period in excess of two (2) months must notify the Human Resources/Risk Manager by the end of each month thereafter both of the status of the disability and the employee's continued intent to work once the employee recovers from the disability. An employee returning from an absence shall be required to provide a physician's certification that indicates that she is fit to return to work.
An employee who returns to work at the end of a leave of absence due to pregnancy, childbirth or related medical condition will be returned to her former position, if possible, or will be offered the first available opening in a comparable position for which she is qualified.
An employee who returns from a leave of absence due to pregnancy will be credited with all service prior to the commencement of her disability.
An employee who fails to report for work at the end of an approved leave will be deemed to have voluntarily resigned.
During an employee's approved PDL, the City shall continue to pay for the employee's participation in the City's group health insurance to the same extent and under the same terms and conditions as would apply had the employee not taken leave, for up to four months. Employees are required to continue to make any payments they normally make towards healthcare coverage premiums while on leave. In the event an employee on leave fails to make timely payment for their portion of healthcare coverage premiums, the City will notify the employee of such failure and, if payment is not made, terminate the coverage. The City is entitled to recover any health premiums paid by the City on the employee's behalf during any unpaid period of the leave if the employee fails to return from the PDL for a reason other than one of the following: (1) the employee takes FMLA/CFRA Leave; (2) the continuation, recurrence or onset of a serious health condition or serious injury or illness within the meaning of FMLA/CFRA; or (3) other circumstances beyond the employee's control as provided by law.
Employees on PDL accrue employment benefits, such as paid time off or seniority, only when paid leave is being substituted for unpaid leave and only if the employee would otherwise be entitled to such accrual. If the employee is using accrued paid time off to supplement SDI payments as discussed above, he or she will accrue employment benefits on a pro rata basis.
Conditions of Employment for
Miscellaneous Unrepresented Personnel
July I, 2021 to June 30, 2022
Paid Family Leave
Employees who are covered by the state's SDI program will be eligible for reimbursement for up to six (6) weeks during a twelve (12) month period of qualifying unpaid leave, for the purposes of bonding with a newborn child (up to one (1) year from birth or adoption), or to care for a family member or domestic partner.
An employee who is eligible for SDI benefits may only become eligible for PFL benefits after SDI benefits are no longer being paid. SDI benefits are payable when an employee is disabled for a non-work related reason, which may include pregnancy; PFL benefits are for baby bonding and for providing care to a family member.
Once an employee is no longer disabled, and (in the case of pregnancy) has given birth, her SDI benefits may cease and she may apply for baby bonding benefits under PFL.
Once an employee applies for PFL, there is a seven (7) day unpaid waiting period before the employee may start receiving benefits. However, an employee who previously served a waiting period before receiving SDI benefits will not have to serve another waiting period before receiving PFL benefits. Employees may use their accrued paid time off during the seven (7) day waiting period.
Paid Family Leave is administered by the State of California and may be modified by the State from time to time.
4.11 DEA TH OR CRITICAL ILLNESS IN IMMEDIATE FAMILY BEREAVEMENT LEAVE
An employee eligible for benefits, upon the necessity of his absence being shown to and with the consent of the City Manager, may be allowed to be absent from the duties of his/her position and to receive full compensation during such absence for bereavement leave. Eligible City employees shall be entitled to bereavement leave, in addition to any other leave, to provide up to three (3) working days per year with pay in the case of death or of critical illness where death appears eminent. This time shall be in addition to accrued leave time or compensatory time. The City shall cooperate with the employee in providing time off, using accrued leave time, or compensatory time, for any additional bereavement needs if the three (3) days bereavement leave has been used.
Such benefit shall apply to all immediate family members, to include spouse, child, brother, sister, parent (including step family and in-laws), grandparents and grandchildren when the relationship of the person to the employee warrants such use of bereavement leave. Where such death or critical illness has occurred, the employee shall furnish satisfactory evidence of such death or critical illness to his/her department head.
Conditions of Employment for
Miscellaneous Unrepresented Personnel
July I, 2021 to June 30, 2022
Such leave of absence shall not be allowed in any case where, in the preceding six (6) calendar months, a leave of absence for the critical illness of that same relative has been granted. Such bereavement leave is not cumulative from year to year.
Leave to attend the funeral of a co-worker will be acceptable to the City upon Department Head approval consistent with maintenance of operations. Such leave is considered leave with pay and not charged to any other leave.
4.12 CONFLICT OF LAWS
In the event of any conflict between the provisions of this Conditions of Employment and Federal or State laws, such Federal or State laws shall prevail.
Conditions of Employment for
Miscellaneous Unrepresented Personnel
July I, 2021 to June 30, 2022
SECTIONS
5.1 LEGAL HOLIDAYS
A. The City has established the following schedule of days that shall be observed as legal holidays by all affected employees, at which time the City's administrative offices will be closed. The City observes twelve holidays. Three floating holidays are included in the leave bank.
January 1st
3rd Monday in January
3rd Monday in February
Last Monday in May
July 4th
1st Monday in September
November 11th
4th Thursday in November
4th Friday in November
December 25th
New Year's Day
Martin Luther King Day
President's Day
Memorial Day
Independence Day
Labor Day
Veteran's Day
Thanksgiving Day
Friday following Thanksgiving
Christmas Day
B. Additionally, the following days shall be observed as legal holiday: The day before or after Christmas Day and day before or after January l ",
C. When a holiday falls on a Saturday or Sunday, the preceding Friday or the following Monday respectively shall be observed as the legal holiday. If the holiday falls on an employee's flex day, the flex day may be rescheduled within the same work week.
Rescheduled flex days off that are rescheduled because a holiday falls on that day are subject to prior approval by the Department Head and appropriate notification to the Administrative Services Department.
D. Observance of a legal holiday on a Friday or Monday, at which time the City's Administrative offices will be closed, will not create overtime or the loss of time from an employee's leave bank if the holiday falls on a regularly scheduled flex day. The hours for any given holiday will relate to the number of hours of the employee's regular scheduled work day for that particular day.
Nothing in this Conditions of Employment shall preclude the City from declaring a holiday when a legal holiday has been declared by the President of the United States or the Governor of the State of California or the City Council.
Conditions of Employment for
Miscellaneous Unrepresented Personnel
July I, 2021 to June 30, 2022
SECTION6
WORKERS' COMPENSATION INSURANCE
The City will provide workers' compensation benefits when an employee is injured on duty arising out of and in the course of employment. Workers' Compensation coverage is currently through the California Joint Powers Insurance Authority.
For a period not to exceed six months, commencing with the first day following such injury, while a full-time City employee is totally disabled from industrial injury and on accepted workers' compensation status, employee shall be compensated in an amount equal to such employee's base wages at the time of such disability, less the aggregate of (a) any workers' compensation benefits, and (b) any other disability payments made to such employee. Such payment shall be limited to said six month period or until such employee is retired on permanent disability or terminated from the City's employment, whichever comes first.
An employee shall be entitled to benefits at the normal rate if the employee is on accepted workers' compensation status and in a pay status for up to six months as defined above.
The workers' compensation carrier of the City reserves the right to subrogate if a claim is filed by an employee against a third party.
SECTION7
RETIREMENT PROGRAM
A. The City shall continue to participate in the California Public Employees Retirement System (CalPERS). Under CalPERS, the City provides the 2%@55 Miscellaneous Plan formula for all employees who are "classic members" as defined by the Public Employees' Pension Reform Act of2013 (PEPRA). For all "new members" as defined by PEPRA, the City provides the 2%@62 formula. Employees of the City who are hired on or after January 1, 2013 who classified as new members under PEPRA are subject to the other CalPERS terms and conditions set forth in PEPRA.
B. Effective the first pay period after the City Council approve the resolution changing the payment and reporting value of Employer Paid Member Contributions (EPMC), affected employees' retirement contribution shall increase by one percent (1 %). Additionally, the affected employees shall have their base wages increased by one and six tenths percent (1.60%).
C. City employees who are considered as "classic" employees ( employees hired on or before December 31, 2012) shall share in the cost of CalPERS coverage through payroll deduction as follows:
l
Conditions of Employment for
Miscellaneous Unrepresented Personnel
July 1, 2021 to June 30, 2022
• Three and one-half percent (3.5%) of normal contribution of the Employer Paid Member Contribution (EPMC) and Four and one-half percent (4.5%) "compensation earnable" by employees to the employer contribution will be considered to be a contribution towards the normal cost as defined under PEPRA.
D. Employees who are hired after January 1, 2013 and are new members under PEPRA, shall pay the full member contribution amount which is currently 6.5% of "compensation earnable." However, new members will not contribute toward any portion of the required employer contribution.
E. The City shall continue to report the value of the EPMC on all reportable compensation subject to CalPERS for all employees in Management as adopted by Resolution5761.
SECTIONS
HEALTH/DENTAL BENEFITS
FLEXIBLE BENEFIT PROGRAM
8.1 LIFE, HEALTH AND DENTAL BENEFITS
A. The City will maintain a life insurance program providing a $50,000.00 term life insurance policy for the miscellaneous unrepresented employee only, the beneficiary to be designated by said employee. The cost of the premium for this policy to be paid in full by the City.
Employees retiring with 20 years or more of continuous service with the City and enrolled in the City's group life insurance program at the time of retirement, may continue to be covered in the City's group life insurance program at City expense for a life benefit of $10,000. Extended coverage will not include AD&D benefits.
B. The City will maintain the current health insurance program with the Public Employees Retirement System (PERS) Medical and Hospital Care Act pursuant to Government Code Section 22850. The health insurance program shall be available to all regular full-time employees and retirees as follows:
• Each eligible employee or retiree may select a health insurance carrier providing coverage in the Carpinteria geographic area, as defined and provided by PERS and currently in effect and on file in the City Human Resources Office.
Beginning the first paid pay period in January 2018, employees will pay by payroll deduction a monthly contribution to their health insurance premium ( employee and dependents) in an amount equal to .00029% of their annual base salary times percentage of insurance carrier premium increase with a minimum of five percent (5%), and a maximum of thirty percent (30%). The five percent (5%) minimum increase shall apply Conditions of Employment for
Miscellaneous Unrepresented Personnel
July I, 2021 to June 30, 2022
every year, i.e. over the 3 year agreement the minimum is fifteen percent (15%). The maximum increase shall be thirty percent (30%) at any time during the agreement.
HMO insurance example: Employee's annual base salary is $50,000 assuming 5% health insurance carrier premium increase:
$50,000 X .00029 X 1.05 = $15.22
In the event the Blue Shield Access+ HMO plan is no longer available to City employees, the most similar HMO plan will be substituted for purposes of this provision.
Employees who elect the Preferred Provider Organization (PPO) plan will be using the same HMO formula above plus the difference between the premiums of HMO and PPO Plans. For example: Employees annual base salary is $50,000.00.
PPO insurance premium
HMO insurance premium
Premium difference
HMO premium cost share
Plus premium difference
Total PPO Employee Cost share =
$620.30
$613.20
$ 7.10
$15.22
$ 7.10
$22.32
In addition, a Health Care All Employee Committee will continue to evaluate options for the provision of health insurance. The City will schedule these Committee meetings as appropriate in 2018 and, if needed, 2019. However, the City will not initiate any changes to the currently existing health insurance plans during the term of this Conditions of Employment without the agreement of the Management Staff. • Health insurance coverage for newly hired employees will commence on the first day of the month following one full month of employment. If hired prior to the 15 th day of the
month, the month of hire will count as a full month of employment and coverage will be effective the first day of the following month. If hired after the 15 th day of the month the
month of hire will not count as a full month and the following month will be the first full month of employment.
• For covered employees who terminate during the fiscal year, such health insurance coverage shall end on the last day of the month following when said termination becomes effective, except that the provisions of COBRA may be applied at the employee's option.
Covered employees who retire from the City under PERS may, at their option, continue such coverage without interruption pursuant to the provisions of the PERS Health Program.
C. The City will provide 100% of the premium charged to maintain a Dental Insurance Plan for each employee in the Miscellaneous Unrepresented group where appropriate, for Conditions of Employment for
Miscellaneous Unrepresented Personnel
July I, 2021 to June 30, 2022
dependent coverage. The City will retain control over the administration of the dental insurance program subject to maintenance of equivalent benefits to the extent it is within the control of the City.
8.2 DENT AL INSURANCE:
The City will provide 100% of the premium charged to maintain a Dental Insurance Plan for miscellaneous unrepresented employees and, where appropriate, dependent coverage. COBRA benefits may be applied at the employee's option. Dental coverage will commence on the first day of the month following one full month of employment.
8.3 FLEXIBLE BENEFIT PROGRAM (WELLNESS) ALLOWANCE:
In addition to the Health Insurance Program, active regular employees with three or more months of active service with the City shall be credited with a Flexible Benefit Program Allowance in the amount of $1,162 for each calendar year. The City will increase the $1,162 allowance by 2% annually beginning January 1, 2018 during the term of this Agreement. Effective January 1, 2022, the allowance is $1,284 (rounded up from $1,283.16).
In addition to the Health and Dental Insurance Programs, miscellaneous regular full time employees will be eligible to receive an annual Flexible Benefit Program schedule allowance above following one full month of employment. This benefit is based on a calendar year and the allowance will be pro-rated to the first day of the month following one full month of employment. (1) The purpose of the Flexible Benefit Program is to provide reimbursement to the covered employee for eligible medical and health-related costs not otherwise covered by health insurance or subject to reimbursement from any other source or to participate in other benefits provided by the Flexible Benefit Program. Payment of medical costs, not covered by insurance, must be prescribed by a physician or determined by the Internal Revenue Service (IRS) to be an eligible health-related expense.
(2) In addition to reimbursement for eligible medical and health related costs and dependent care, the employee will have the option to purchase benefits offered through the Flexible Benefit Program up to the allowance schedule. The level of participation in benefits provided by the Flexible Benefit Program will be at the option of each employee. Employees may cash out up to $810 of the Flexible Benefit allowance, subject to applicable payroll taxes. The balance must be used for health-related expenses.
(3) Reimbursement for bona fide health-related expenses, which may be eligible expenses under the Flexible Benefit Program may be subject to payroll taxes unless related to a particular medical condition and so prescribed by a medical doctor.
Conditions of Employment for
Miscellaneous Unrepresented Personnel
July I, 2021 to June 30, 2022
(4) The City will revisit the annual Wellness Allowance taking inflation into consideration.
8.4 OUTSIDE COVERAGE OPTION:
(1) The employee is not required to select or participate in any health/dental insurance program provided by the City, but such employee must provide satisfactory documentation that he/she is covered by an alternative health/dental insurance program.
(2) Those employees with proof of health and/or dental insurance coverage who choose not to participate in the City's group health insurance and/or dental insurance program due to the availability of other coverage through a spouse's employer, the military, or other source, will receive, in addition to the Flexible Benefit Program allowance, a benefit allowance equal to fifty percent (50%) of the premium charged for the annual single coverage in the PERS basic HMO Plan available to this group of employees. An employee shall receive this benefit allowance as a one-time cash payment, with such payment subject to payroll taxes. (3) Those eligible employees who participate in the city's group health insurance program and have an eligible spouse or family dependents, but select single coverage and choose to cover any dependents under insurance offered through a spouse's employer, the military, or other source will receive, in addition to the employer contribution, the fully paid premium contribution balance for single health insurance coverage and the wellness benefit allowance as provided for in Section 8.3, plus an additional benefit equal to 50% of the allowance specified in the above section, 8.4 (2).
8.5 FITNESS PROGRAM:
The City will reimburse employees at the rate of thirty-one dollars and twenty cents ($31.20) per month for the employee's membership fee at an athletics club or fitness program approved by the City Manager.
Conditions of Employment for
Miscellaneous Unrepresented Personnel
July I, 2021 to June 30, 2022
SECTION9
SERVICE AWARDS
The City of Carpinteria has established appropriate service awards to recognize continuous service with the City at levels of five, ten, fifteen, twenty, twenty-five and thirty years. In addition, in recognition of long-time service of twenty-five and thirty years eligible employees are entitled to the following recompense:
Twenty Five Year Service Recognition
Upon completion of twenty-five years of continuous service, eligible employees will be entitled to two personal days of leave per fiscal year. The hours will not have a cash value nor will they accumulate to be carried over to the next fiscal year. The use of the days as time off shall be subject to the regular request process.
Thirty Year Service Recognition
Upon completion of thirty years of continuous service, eligible employees will receive a commemorative recognition gift and be entitled to have three additional days added to their existing leave bank hours.
SECTION JO
LIFE INSURANCE
10.1 LIFE INSURANCE:
The City will maintain a group term life insurance policy for employee only, the beneficiary to be designated by the employee. The cost of the premium for this policy to be paid in full by the City. The coverage of such life insurance for this classification of employee will be $50,000 subject to conditions of the providing life insurance company.
Employees retiring with 20 years or more on continuous service with the City and enrolled in the City's group life insurance at the time of retirement, may continue to be covered at City expense for a life benefit of $10,000. Extended coverage will not include AD&D benefits.
Conditions of Employment for
Miscellaneous Unrepresented Personnel
July I, 2021 to June 30, 2022
SECTION 11
EDUCATION/TRAINING AND PROFESSIONAL DEVELOPMENT
11.1 TRAINING PROGRAMS:
A. The City recognizes the importance of training programs and advancement of employees to higher skills and encourages employees to participate in programs to improve his/her performance on the job. All direct costs for all training or instruction required by the City shall be paid for by the City, provided however that no overtime shall accrue to employees for travel time to or from any training program conducted on a non-City site.
B. To the extent funding is available, the City shall provide for tuition and textbook reimbursement for regular full-time employees to a maximum of $200 per fiscal year.
Only educational course work required by the city and directly related to the affected employee's position with the City will be considered for reimbursement. Only costs for the books required for approved courses shall be deemed reimbursable. All application for reimbursement shall be approved by the City Manager prior to enrollment in the coursework. Reimbursement will be made upon written proof that the employee received a final grade of B or better or, in the case of a non-grade course received a Pass or Satisfactory final grade.
D. Meeting, travel and/or trammg expenses will be paid and/or reimbursed with prior authorization by the City Manager as described above and in conformance with the City's Travel and Expense Reimbursement Policy.
SECTION 12
MISCELLANEOUS POLICIES
12.1 PHYSICAL EXAMINATION:
The City encourages all employees to have an annual physical examination as provided for under our health insurance benefits.
12.2 DRESS AND DECORUM:
A. All employees shall observe professional standards of dress, and decorum considered suitable for general public contact based on current social standards as interpreted by the City Manager.
Conditions of Employment for
Miscellaneous Unrepresented Personnel
July 1, 2021 to June 30, 2022
B. While on duty, Code Compliance officers shall wear official City-issued uniforms. Field uniforms are not to be worn off duty. If a uniform is worn going to or from work, in order to not give the appearance of an employee being on duty when he/she is officially off duty, the City's uniform insignia must not be visible on public service uniforms.
C. Employees will comply with standards of dress consistent with the positive representation of the City government through its employees. Employees are also to comply with any uniform requirements and wear all safety apparel and equipment required for their position.
No dress codes other than the above standard are to be established in the various departments.
12.3 EMPLOYEE RESPONSIBILITIES:
Each employee shall comply with all safety laws, rules and regulations and adopted polices of the City in performing the duties required of his/her position; and shall not willfully violate any of the provisions of the ordinances and resolutions which have been adopted and/or prescribed by the Carpinteria City Council or City Manager.
12.4 DEA TH BENEFIT:
The City shall pay a death benefit in the amount of One Thousand Dollars ($1,000) directly to the spouse or legal heirs of any affected employee within seventy two hours of the death of any affected employee as the result of any industrial injury or illness as defined by Cal OSHA Publication #120-A, sustained by such employee while on duty within the course and scope of his/her employment with the City of Carpinteria.
12.5 PARTICIPATION IN CITY-SPONSORED RECREATION PROGRAMS:
The City agrees to provide special employee rates to currently employed, regular full-time employees and their immediate family members who wish to participate in City-sponsored Parks and Recreation Department Programs. All fees are payable in advance of participation in the program. Requests for employee rates for City-sponsored programs should be in writing and approved by the Parks and Recreation Director and scheduled with the appropriate recreation program supervisor.
(1) Eligible employees will receive a fifty percent (50%) discount on tuition and registration only for City-sponsored recreation programs. Individual enrollees will be responsible for any ala carte activities scheduled in the programs, e.g. field and/or camping trips, movies, special meals, etc. A discount on recreation rental equipment is dependent upon availability.
(2) The annual fee for Community Pool Family Membership will be discounted Seventy-five percent (75%) The fee will include participation in the Masters' Program, Lap Swimming, Recreational Swimming and Water Aerobics.
Conditions of Employment for
Miscellaneous Unrepresented Personnel
July I, 2021 to June 30, 2022
12.6 EQUAL EMPLOYMENT OPPORTUNITIES
A. The City apply equally to all employees covered herein without favor or discrimination because of race, creed, color, sex, pregnancy (including childbirth, breastfeeding and/or related medical conditions), sexual orientation, age, national origin, religion, political or religious affiliations, organization membership, marital status, ancestry, military or veteran status, medical condition (genetic characteristics, cancer or a record or history of cancer), gender, gender identity, or gender expression, genetic information, or any other characteristic protected by state, federal or local law. The City will not discriminate against a qualified individual with physical or mental disability with regard to employment.
B. The City commits themselves to the goal of equal employment opportunity in all City services encourages its employees to assist in the implementation of the City's Equal Employment Opportunity commitment.
12.7 GRIEVANCE PROCESSING
A. Purpose
1. To promote employee morale and productivity by establishing a forum for resolving problems in the workplace by communication between employer and employee.
2. To provide a just and equitable method for resolution of grievances.
3. To afford employees, a systematic means of obtaining further consideration of problems after every reasonable effort through discussions has failed to resolve them.
4. To provide that grievances shall be settled as nearly as possible to the point of origin and shall be as informal as possible.
B. Grievance Defined
1. Grievance shall be defined as a claim by an employee or group of employees adversely affected by an alleged violation, misinterpretation or misapplication of department-wide policy or City rules, regulations, resolutions, ordinances, or memoranda of understanding applicable to the employee, except as follows:
Appeals of disciplinary actions of demotion, suspension, dismissal or probationary terminations.
Conditions of Employment for
Miscellaneous Unrepresented Personnel
July 1, 2021 to June 30, 2022
2. Management has the right to establish policies governing the operation of City departments. However, allegations also subject to the grievance procedure are those in which the complaint concerns an inconsistent application of policy where the inconsistency results in a denial of the employee's rights under those policies defined in "A" above.
C. Initiation of Grievance
No act or activity which may be grievable may be considered for resolution unless a grievance is filed in accordance with the procedure contained herein within twenty (20) working days of the date the alleged activity/violation occurred or the date the employee became aware such activity/violation occurred.
In no event shall any grievance be accepted for consideration more than 6 months from the action or incident claimed as its basis regardless of the date of discovery. If the grievance is not presented within the time limitation herein provided, it shall be deemed not to exist.
D. Grievance Processing
The City may designate an officer for the purpose of investigating and/or processing grievances.
Upon the request of the employee, the officer shall conduct and/or assist in the investigation, preparation and processing of grievances.
Prior to engaging in grievance handling, the officer shall notify his or her immediate supervisor of a request for assistance no later than five days prior to the requested time. The supervisor shall approve time for grievance processing during the scheduled work day hours prior to the steward or officer beginning the investigation, preparation and processing of grievances.
Both the officer and management will cooperate in expediting the grievance handling process. The employee and the officer shall be afforded reasonable grievance handling time to jointly handle the grievance. It is agreed that every effort will be made to resolve grievances in an informal and timely manner as the first step in this process.
E. Procedure
Step One
Any employee who has a grievance shall first try to settle it through discussion with their immediate supervisor without undue delay.
Every effort shall be made to find an acceptable solution at the lowest possible level of supervision.
The supervisor has seven (7) working days to respond to the grievant. Any grievance settled at this step shall be subject to the review and confirmation of the respective department head before the settlement may become effective. Such review will occur within seven (7) working days or the Conditions of Employment for
Miscellaneous Unrepresented Personnel
July I, 2021 to June 30, 2022
grievance shall automatically be moved to Step 2. In the event the department head does not confirm the settlement, the grievant may initiate Step 2 of this procedure.
Step Two
If a grievance is not settled in Step 1 or no response was forwarded to the grievant, he/she may file a formal grievance in writing to their Department Head within ten (10) working days after receiving the informal decision from their immediate supervisor or when decision was due. The grievant must submit his/her grievance in writing and must also explicitly specify the policy or the particular section of the Conditions of Employment, rule, resolution, or ordinance the violation of which is being alleged as the basis for the grievance. The remedy requested must also be specified.
No modifications in the violation being alleged shall be made subsequent to filing unless mutually agreed to by both the City and the grievant.
The Department Head, after receiving the formal grievance, has ten (10) working days to render a decision in writing.
Step Three
If the grievance is not settled or an answer not forthcoming in Step 2, the grievant may appeal, in writing, within seven (7) working days from the expiration of the time limit for such decision under Step 2 or within seven (7) working days from the receipt of the decision of the department head to the City Manager.
Within ten (10) working days from receipt of appeal, the City Manager, shall deliver a written decision to the grievant.
Step Four
If the grievance is not settled or disposed of at Step 3, the grievant may request the services of a mediator from the State Mediation and Conciliation Service.
The grievance will be settled through mediation and both parties will agree to abide by the decisions made in the mediation process.
Under no circumstances will grievances of any kind for any reason proceed beyond the mediation process.
12.8 DISCIPLINARY PROCEDURES
A regular, non-probationary employee may be terminated involuntarily or otherwise disciplined for cause, including, without limitation, for violating the provisions of this agreement, poor performance, misconduct, excessive absences, tardiness, insubordination, dishonesty and submitting false or misleading time records or expense reimbursement forms. Without limitation, Conditions of Employment for
Miscellaneous Unrepresented Personnel
July I, 2021 to June 30, 2022
disciplinary action may include oral or written warnings, suspension without pay, reduction in pay, being placed in a probationary status or termination. When appropriate, progressive discipline will be used, with the disciplinary action being taken dependent on factors including, the severity of the incident on which the disciplinary action is based, the disciplinary history of the employee, and the effect of the incident, act or omission on City services, reputation and other employees. However, the nature of the disciplinary action will depend on the particular circumstances involved, and is at the discretion of the City.
12.9 CITY PROPERTY:
Desks, file cabinets, lockers, computers, tools and other equipment are property of the City and must be maintained in good condition in accordance with the City's policies, rules and regulations.
They must be kept clean and are to be used only for work-related purposes. If the City property is lost, or damaged, report it to your supervisor at once. No property may be removed from the premises without the prior authorization of your supervisor.
In order to ensure compliance with this provision and with the City's policies, rules and regulations, the City reserves the right to inspect all City property, without notice to the employee and/or in the employee's absence.
For security reasons, personal belongings of value should not be left in the workplace. The City is not responsible for lost or stolen personal belongings.
Employees should take reasonable steps to protect City property from theft. Employees should immediately inform management if theft of City property is suspected. However, employees should not attempt to stop the theft of City property if doing so poses any risk whatsoever of endangering the safety of the employee or others.
Immediately upon termination of employment, all property of the City (keys, tools, manuals, etc.) must be returned to the City. All personal items should be removed at the time terminated employees leave the premises of the City. Unless otherwise agreed to in writing, if a terminated employee leaves personal items at the workplace, these items are subject to disposal if not removed within five (5) days of the date of the employee's termination.
12.10 CELL USE PHONE POLICY:
The City may provide certain employees with cellular phones that are to be used only for official City business. The City recognizes that employees may need to use their personal cell phone during working hours due to particular family or personal situations. Employees should limit the use of personal cell phones during working hours, to reasonably necessary communications, and use of a personal cell phone should not interfere with City operations or the performance of job duties. If an employee abuses the use of personal cell phone during working hours, at the City Manager, at his discretion, may require that the employee not use personal cell phones during working hours.
Conditions of Employment for
Miscellaneous Unrepresented Personnel
July I, 2021 to June 30, 2022
In compliance with California Motor Vehicle Code 23123, employees are not to dial any cell phone while driving, except to call a public safety agency. Employees may not receive incoming calls while driving unless the cell phone can be safely operated in a hands free mode. For employees with hands free cell phone operation, in the event an employee receives an incoming call while driving, the employee should either safely pull off the road to converse, inform the caller that he or she will return the call, or ask the caller to call again to allow the employee to reach a place where it is safe to use the phone. While driving, employees are prohibited from using any cell phone to text message, read or send e-mail, or any similar operations. While driving, employees are also prohibited from engaging in any activity or conduct that would constitute distracted driving or otherwise constitute an unsafe driving practice.
12.11 FITNESS FOR DUTY EXAMINATION:
Whenever the City Manager, or the Human Resources/Risk Manager, believes that an employee is unable to perform the essential functions of their job safely due to illness or injury, or is unable to perform the essential functions of their job safely or without posing a danger to themselves or others, the City may require the employee to submit to an independent medical examination at the City's expense. Such medical examination will be limited to the issues or areas of concern regarding the employee's ability to perform the essential functions of their job. If, after the independent medical examination, the City determines that the employee cannot perform the essential functions of their job, or cannot perform such essential functions safely or without posing a danger to himself/herself or others, the employee will be given the opportunity to provide the results of a separate medical evaluation by a qualified health care provider selected by the employee, within fifteen (15) days of the employee's receipt of a medical evaluation from the City.
In the event of a difference of opinion between the City's and the employee's health care providers, the City may require a third opinion, at the City's expense, performed by a mutually agreeable health care provider who will make a final determination.
12.12 REASONABLE ACCOMODATION:
The City of Carpinteria is committed to ensuring equal employment opportunities for disabled applicants and employees. It is the policy of the City of Carpinteria to comply with the Federal Americans with Disabilities Act ("ADA") and the California Fair Employment and Housing Act ("FEHA"). Every reasonable effort will be made to provide an accessible work environment for such employees and applicants. The City of Carpinteria will not discriminate against disabled employees. The City of Carpinteria provides reasonable employment-related reasonable accommodation(s) to permit an applicant or employee to perform the essential functions of the job, as defined by law, to qualified individuals with disabilities, and will engage in the interactive process within the meaning of the ADA and FEHA.
Conditions of Employment for
Miscellaneous Unrepresented Personnel
July I, 2021 to June 30, 2022
APPENDIX A
City of Carpinteria
Policy on Public Employee Personal Use of
Telecommunication Equipment, Electronic Mail, Voice-Mail and other computer systems
PURPOSE
City-owned telecommunication equipment, computer hardware and software is intended to be used for business purposes. Electronic mail, known commonly as e-mail, is now a primary vehicle for communication in the workplace. As the use of e-mail increases, the need for a clear and comprehensive City's policy on personal use of City equipment becomes important to clarify the rights and obligations of employees and as a protection from potential liability for employers.
POLICY
The City maintains and utilizes as part of its operations a computer system, including e-mail, and a voice-mail system. These systems are provided to assist employees in the conduct of the City' s business. All computers to the data stored on them, including e-mail, messages composed as well as all voice-mail are and remain at all times the property of the City. All remain the property of the City. Employees are prohibited from installing or downloading software onto the City's computer system except with the prior authorization of the Administrative Services Director.
Employees should attempt to limit voice-mail and e-mail messages to the conduct of the City's business. Use of the voice-mail and e-mail systems for the conduct of personal business is discouraged. The City reserves the right to prohibit the use of voice-mail and e-mail for the conduct of personal business when deemed appropriate. Other use of computer systems, including use of the Internet and other telecommunicating capabilities, should be limited to the conduct of the City's business unless prior written approval is received from the employee's supervisor.
Except for the right of the City to access data stored on the computer system, including e-mail messages, and to access voice-mail messages as described in this policy, all data stored on the computer system and all messages sent by voice-mail and e-mail are considered to be confidential, and as such are to be accessed only by the employee storing the data, the addressed recipient or at the direction of the addressed recipient. Any exception to this policy must be approved by the Administrative Services Director.
The City reserves the right to retrieve and read any data stored on the computer system and any message composed, created, sent or received on the voice-mail and e-mail systems, as well as Internet usage data, at any time, with or without advance notice to the employee. Although the computer system, including e-mail, and the voice-mail system may accommodate the use of passwords for security, the reliability of passwords for maintaining confidentiality cannot be guaranteed. All passwords must be made known to the City, and passwords not known to the City may not be used. This is due to the need to access employees' computer systems, including e- Conditions of Employment for
Miscellaneous Unrepresented Personnel
July I, 2021 to June 30, 2022
mail, and voice-mail systems in the event that an employee is absent or when otherwise deemed appropriate by the City. Employees must therefore assume that any and all voice-mail and e-mail messages and all data stored on the computer system may be read by someone other than the employee storing the data or the intended or designated recipient, and understand the ultimate privacy of data stored on the computer system, including e-mail, and voice-mail messages, cannot be guaranteed to anyone.
The City's policy against unlawful harassment, including sexual harassment, and the City's antidiscrimination policy apply to employees' use of voice-mail, e-mail messages and screen savers as well as any other information transmitted over the City's computer system. Employees should not use any means of electronic communications in a manner that would violate those policies.
For example, employees may not communicate messages by computer, voice-mail or other electronic means that would constitute sexual harassment, may not use sexually suggestive screen savers, and may not receive or transmit pornographic, obscene or sexually offensive material or information. As a further example, employees may not use electronic communications to transmit comments or images which are reasonably likely to offend someone on account of his/her age, sex, sexual orientation, race, religious beliefs, national origin, disability, or any of the other factors included in the Equal Employment Opportunity section of this Handbook. Any employee who uses any electronic communications device in a manner which violates this policy will be subject to disciplinary action, up to and including termination of employment.
DIGITAL DEVICES
Employees may not use any personal e-mail account or any digital or electronic device not owned by the City, including but not limited to any laptop computer, desktop computer, tablet computer, cellular telephone, personal digital assistant, or any other device capable of storing electronic information ("Digital Device") for City business without the City's prior written approval. Digital devices used by employees for City business may be subject to inspection to obtain City-related communications if requested under the Public Records Act.
APPLICATION
This policy applies to all employees with the City of Carpinteria.
The City reserves the right to prohibit the use of voice-mail and e-mail for the conduct of personal business when deemed appropriate.
Conditions of Employment for
Miscellaneous Unrepresented Personnel
July I, 2021 to June 30, 2022
APPENDIXB
SUBSTANCE ABUSE POLICY
This policy sets forth the rights and obligations of City employees. Employees should familiarize themselves with the provisions of this policy because compliance with this policy is a condition of employment.
I. PURPOSE
The City of Carpinteria, in its efforts to provide a drug and alcohol free environment, has adopted this Drug and Alcohol Free Workplace Policy. It is the purpose of this policy to eliminate alcohol and drug abuse by City Employees and its effects in the workplace. The presence of drugs and alcohol on the job and the influence of these substances on employees during working hours jeopardizes the safety of employees, the public, and the efficiency of City operations. It is the intent of the City, in adopting this policy, to meet the requirement of the Drug Free Workplace Act of 1988 (41 U.S.C. Section 701-707).
II. POLICY
In recognitions of the duties entrusted to the employees of the City of Carpinteria and with knowledge that drugs and alcohol hinder a person's ability to perform job related duties safely and effectively, the City of Carpinteria adopts the following policy:
1. The use, possession, manufacture, dispensation or distribution of drugs and alcohol is prohibited:
a. in the workplace;
b. while on City time;
c. in City vehicles or facilities except as defined m City's facilities use policies;
d. prior to coming to work, so that the employee's performance is impaired.
2. The City is committed to providing reasonable accommodation to those employees whose drug or alcohol problem classifies them as disabled, under federal law.
3. The City has established a voluntary Employee Assistance Program (EAP) to assist those employees who voluntarily seek help for alcohol or drug problems (as well as for a variety of other personal problems). Employees may seek confidential assistance from the EAP counselor.
Conditions of Employment for
Miscellaneous Unrepresented Personnel
July I, 2021 to June 30, 2022
III. APPLICATION
1. This policy applies to all full time, part time and temporary employees, and to all applicants for positions with the City. This policy applies to alcohol and all substances, drugs or medications, legal or illegal, which impairs an employee's ability to effectively and safely perform his/her job duties.
2. A copy of this policy will be provided to all City employees.
3. A drug-free awareness program will be established to inform employees of the dangers and penalties of drug use in the workplace and of available counseling, rehabilitation and employee assistance programs.
4. Violations of the policy may result in disciplinary action being taken, up to and including termination.
IV. DEFINITIONS
For the purposes of this policy:
A. "Illegal drugs" means any drug or controlled substance that is not legally obtainable or is legally obtainable but has not been legally obtained. Consistent with federal law, marijuana is considered an illegal drug, and consistent with the Federal DrugFree Workplace Act of 1988 and the California Drug-Free Workplace Act, the restrictions related to illegal drugs under this Policy also apply to marijuana.
A. EMPLOYEE QUESTIONS
Employees shall refer any questions regarding rights and obligations under this policy to Human Resources.
B. PROHIBITIONS
The following conduct is prohibited and may result in discipline, up to and including termination:
1. The use, possession, manufacture, dispensation or distribution of drugs and alcohol is prohibited:
a. in the workplace;
b. while on City time;
c. in City vehicles or facilities except as defined m City's facilities use policies;
d. prior to coming to work, so that the employee's performance is impaired.
Conditions of Employment for
Miscellaneous Unrepresented Personnel
July I, 2021 to June 30, 2022
2. Reporting for duty or remammg on duty while having an alcohol blood concentration level of 0.08 or greater.
3. Being on duty or operating a vehicle on duty while possessing alcohol.
4. Using alcohol while on duty.
5. Reporting for duty or remaining on duty when the employee used any controlled substances, except of the use is pursuant to the written instructions of a physician who has advised the employee that the substance does not adversely affect the employee's ability to perform their job.
6. Reporting for duty or remaining on duty if the employee tests positive for controlled substances.
7. Refusing to submit to any alcohol or controlled substances test required by this Policy. A covered employee who refuses to submit to a required drug/alcohol test will be treated in
the same manner as an employee who tested 0.08 or greater on an alcohol test or tested positively on a controlled substances test.
A refusal to submit to an alcohol or controlled substances test required by this Policy includes, but is not limited to:
a. A refusal to provide a urine sample for a drug test; b. An inability to provide a urine sample without a valid medical explanation; c. A refusal to complete and sign the breath alcohol testing form, or otherwise to cooperate with the testing process in a way that prevents the completion of the test;
d. An inability to provide breath or to provide an adequate amount of breath without a valid medical explanation;
e. Tampering with or attempting to adulterate the urine specimen or collection procedure;
f. Not reporting to the collection site in the time allotted by the supervisor or manager who directs the employee to be tested (the time allotted shall be reasonable. In most cases the City will provide transportation to and from the collection site.);
g. Leaving the scene of an accident without a valid reason as to why authorization from a supervisor or manager who shall determine whether to send the employee for post-accident controlled substances and/or alcohol test was not obtained.
Conditions of Employment for
Miscellaneous Unrepresented Personnel
July I, 2021 to June 30, 2022
C. USE OF LEGAL DRUGS
The City recognizes that it may be necessary for employees to use legal drugs from time-totime. The City also recognizes that an employee who is using legal drugs might become impaired by the drug such that the employee's ability to perform or to perform safely would be compromised. Employee who knows or should know that their use of legal drugs might endanger their own safety or the safety of some other person, or pose a risk of significant damage to City property or the property of others, are obligated to report such use of legal drugs to Human Resources or the City Manager and obtain Human Resources' or the City Manager's consent to continue working. The City reserves the right to have a designated physician determine whether it is advisable for the employee to continue working while taking such drugs. The City further reserves the right to have the employee's physician certify that when returning from a leave of absence, the employee will not be using any legal drugs which might impair the employee's ability to perform the employee's job duties for the City.
If appropriate, the City may restrict the work activities of an employee who is using legal drugs or require that the employee take a leave of absence while taking such drugs. If the City permits an employee to work while using legal drugs, the employee still cannot report to work in any case if impaired by the use of the drugs if the impairment might endanger the employee's own safety or the safety of anyone else, pose a risk of significant damage to City property or substantially interfere with the employee's job performance or the efficient operation of the City's business. The City may require a medical certificate not medical diagnosis as a precondition to return to work.
D. CIRCUMSTANCE UNDER WHICH DRUG AND ALCOHOL TESTING WILL BE IMPOSED ON COVERED EMPLOYEES.
1. Drug and Alcohol Testing
Applicants receiving a conditional offer of employment for certain designated positions, e.g. lifeguards, swim instructors, swim coaches, shall be subject to a urine and/or blood test for the presence of illegal drugs or alcohol. The City may refuse to employ an applicant whose test results show the presence of illegal drugs or alcohol.
Applicants who are under a physician's care and/or are required to take legal drugs must notify Human Resources or its designee of that fact in writing before the date of the pre-employment examination. This applies to initial appointment as a classified employee only, and not to promotion within the service.
Conditions of Employment for
Miscellaneous Unrepresented Personnel
July 1, 2021 to June 30, 2022
2. Reasonable Suspicion Testing
The City may require a blood test, urinalysis, or other drug and/or alcohol screening of those employees who are reasonably suspected of using or being under the influence of a drug or alcohol at work, under the following circumstances.
a. "Reasonable suspicion" to test exists if, based on objective factors, a reasonable person would believe that the employee is under the influence of drugs or alcohol at work. Examples of objective factors, include, but are not limited to a combination of: unusual behavior, slurred or altered speech, body odor, red or watery eyes, unkempt appearance, unsteady gait, lack of coordination, sleeping on the job, a pattern of abnormal or erratic behavior, a verbal or physical altercation, puncture marks or sores on skin, runny nose, dry mouth, dilated or constricted pupils, agitation, hostility, confused or incoherent behavior, paranoia, euphoria, disorientation, inappropriate wearing of sunglasses, tremors, or other evidence of recent drug or alcohol use. If the City suspects drugs or alcohol may have played a role in an accident involving City property or equipment that will also constitute reasonable suspicion.
b. Document and Analysis: In order to receive authority to test, the supervisor must record the factors that support reasonable suspicion in writing and analyze the matter with Human Resources or the City Manager, and if they are unavailable, the Department Head. Any reasonable suspicion testing must be pre-approved by Human Resources or the City Manager, and if they are unavailable, the Department Head. c. Testing Protocol: If the documentation and analysis show that there is a reasonable suspicion of drug or alcohol abuse at work, and Human Resources or the City Manager, and if they are unavailable, the Department Head, has approved, the employee will be relieved from duty, transported to the testing facility and to their home after the test. The employee will be placed on sick or other paid leave until the test results are received.
d. Interview of Employee: An employee shall not be asked any questions without first being offered the right to have a representative present.
3. Post-Accident Testing
Post-accident drug and alcohol testing will be conducted on employees following an accident where reasonable suspicion indicators also exist to support the testing.
Conditions of Employment for
Miscellaneous Unrepresented Personnel
July 1, 2021 to June 30, 2022
Alcohol: Post-accident alcohol test shall be administered within two hours following an accident and no test may be administered after eight hours.
A post-accident drug test shall be conducted within eight (8) hours following the accident.
An accident occurs when as a result of an incident involving a vehicle operated by a covered employee:
(1) Any individual(s) receives an injury(s) requiring immediate hospital treatment, or (2) There is a recommendation by an on scene paramedic or medical professional that individual(s) involved in the accident should see a physician for injury(s) arising out of the accident.
(3) A DMV Traffic Accident Report is required, i.e. the estimate of damage exceeds $1,000 or the current DMV threshold and either law enforcement or, in the absence of law enforcement, Supervisor makes an on scene determination that the employee is at fault ..
4. Return To Duty/Follow-up Testing:
A covered employee who has violated any of the prohibitions of this policy (See Section C) may be required to submit to a return to duty test before he/she may be returned to his/her position. The test result must indicate an alcohol concentration of less than 0.08 or a verified negative result on a controlled substances test.
E. EMPLOYEE RESPONSIBILITIES:
An employee:
1. Must not report to work, or be subjected to scheduled duty while his/her ability to perform job duties is impaired due to on or off duty alcohol or drug use.
2. Must not use, possess, sell, purchase, manufacture, dispense or distribute, transport drugs or alcohol;
a. in the workplace, or while conducting or performing City business, regardless of location, or while operating or responsible for the operation, custody, or care of City equipment or other property;
b. on City time;
c. in City vehicles or facilities except as defined m City's facilities use policies;
Conditions of Employment for
Miscellaneous Unrepresented Personnel
July I, 2021 to June 30, 2022
d. prior to coming to work, so that the employee's performance is impaired
3. Must notify his/her supervisor, before beginning work, when drugs (prescription or non-prescription) may interfere with the safe and effective performance of duties or operation of City equipment. In the event there is a question regarding an employee's ability to safely and effective perform assigned duties while using prescribed drug, authorization form a qualified physician may be required.
4. Must notify his/her department head of any criminal drug or alcohol statue conviction, for a violation occurring in the workplace, no later than five (5) days after such conviction.
6. Who thinks he/she may have an alcohol or drug use problem is urged to voluntarily seek free confidential assistance from the City's Employee Assistance Program (EAP) counselor. It is the responsibility of each employee to seek assistance before alcohol or drug problems lead to job related performance problems.
7. Must notify his/her department head of all alcohol or criminal drug statute convictions no later than 5 days after such conviction. Off duty arrests or charges do not need to be reported and will not be used for disciplinary or employment purposes.
8. Must notify his/her supervisor, before beginning work, when drugs (prescription or non-prescription) may interfered with the safe and effective performance of duties or operation of City equipment (See Attachment A, Article III, Section 3 ).
9. Who thinks he/she may an alcohol or drug use problem is urged to voluntarily seek free confidential assistance from the City's Employee Assistance Program (EAP) counselor.
It is the responsibility of each employee to seek assistance before alcohol or drug problems lead to job related performance problems.
F. MANAGERS' AND SUPERVISORS' RESPONSIBILITIES
1. Managers and supervisors are responsible for enforcement of this policy and will inform the Department Head and the Human Resources Manager of any violations.
2. Employees who may have a suspected alcohol or drug use problem should be encouraged to voluntarily seek confidential assistance from the City's Employee Assistance Program (EAP).
3. When an employee is involved in an accident, or there is reasonable suspicion, managers and supervisor shall prevent the employee from engaging in further work, remove the employee from the workplace, and then take the employee for a drug and/or alcohol test within the timelines outlined in Section D.2 above.
Managers and supervisors will participate in appropriate training on alcohol and drug abuse evaluation. When based on their direct observation, it is suspected that an Conditions of Employment for
Miscellaneous Unrepresented Personnel
July I, 2021 to June 30, 2022
employee may have illegal drugs, that manager would perform a written evaluation or request a trained evaluator to complete a written evaluation.
5. Managers and supervisors are responsible for complying with federal grant money including notification sanction associated with drug convictions or use of drugs in the workplace (41. U.S.C. Section 707-717).
G. PROCEDURES TO BE USED FOR DETECTION OF DRUGS AND
ALCOHOL
1. Alcohol Testing:
Alcohol testing will be conducted by using an evidential breath device (EBT) approved by the National Highway Traffic Safety Administration. (Non-EBT devices may be used for initial screening tests.)
A screening test will be conducted first. If the result is an alcohol concentration level of less than 0.02, the test is considered a negative test. If the alcohol concentration level is 0.02 or more, a second confirmation test will be conducted. A positive test for alcohol means a confirmed alcohol concentration of 0.08 or more.
The procedures that will be utilized by the collection and testing of the specimen shall be the same as those required under the City of Carpinteria Drug and Alcohol Testing Policy Pursuant To Department of Transportation Regulations (49 CFR 40).
2. Drug Testing:
Drug testing will be considered pursuant to the same requirements as those required by the City of Carpinteria Drug And Alcohol Testing Policy Pursuant To Department Of Transportation Regulations (49 CFR Part 40).
a. The urine specimen will be split into two (2) bottles labeled as primary" and "split" specimen. Both bottles will be sent to the lab; b. A positive test means a test that is positive for controlled substances under the Federal D.O.T. Urine Specimen Testing Levels. If the urinalysis of the primary specimen test positive for the presence of controlled substances, the employee has seventy-two (72) hours to request that the split specimen be analyzed by a different certified lab at the employee's cost. c. The urine sample will be tested for the following: marijuana, cocaine, opiates, amphetamines, and phencyclidine;
Conditions of Employment for
Miscellaneous Unrepresented Personnel
July I, 2021 to June 30, 2022
d. If the test is positive for one or more of the drugs, a confirmation test will be performed using gas chromatography/mass spectrometry analysis; e. All drug results will be reviewed and interpreted by a physician before they are reported to the employee and then to the City;
f. With all positive drug tests, the physician (a.k.a. Medical Review Officer) will first contact the employee to determine if there is an alternative medical explanation for the positive test result. If documentation is provided and the MRO determines that there was legitimate medical use for the prohibited drug, the test result may be reported to the City as "negative."
3. Confidentiality:
The confidentiality of records shall be maintained in the same manner as set forth in the City of Carpinteria Drug and Alcohol Testing Policy Pursuant to Department Of Transportation Regulations.
H. CONSEQUENCES OF FAILING/REFUSING AN ALCOHOL AND/OR DRUG TEST:
FAILING A PRE-EMPLOYMENT DRUG TEST WILL BE GROUNDS FOR REJECTION FROM EMPLOYMENT.
UPON FAILING A REASONABLE SUSPICION AND/OR POST-ACCIDENT ALCOHOL AND/OR DRUG TEST THE EMPLOYEE:
1. Will be removed from driving or operating any heavy or dangerous equipment;
2. May be disciplined up to termination. Failing/refusal to take a controlled substances/alcohol test may result in disciplinary action, up to including termination.
3. May be allowed to sign a last chance agreement as an alternative to discipline which could require the employee to undergo treatment to cure his/her alcohol or drug abuse and be tested periodically. Generally, an employee who tests positive and has not been found to be using alcohol or drugs on-duty will be offered a last chance agreement. The City does not pay for this examination or any treatment. However, if the exam and/or treatment is covered by the employee's insurance policy, the employee may use the insurance policy to (help) pay for the covered expenses.
4. The employee may use leave bank hours compensatory time hours or leave without pay while undergoing treatment/rehabilitation.
5. May not be returned to his/her position until the employee submits to a return-to-duty controlled substances and/or alcohol test ( depending on which test the employee Conditions of Employment for
Miscellaneous Unrepresented Personnel
July I, 2021 to June 30, 2022
failed) which indicates an alcohol concentration level of less than 0.08 or a negative result on a controlled substances test;
6. May be required to submit to unannounced follow-up testing after he/she has been returned to his/her safety-sensitive position for a period of one year.
J. EMPLOYEE ASSISTANCE PROGRAM (EAP)
The City has established an Employee Assistance Program to help employees who need assistance with alcohol and controlled substance abuse. Employees are encouraged to contact the Human Resources/Risk Manager for the number of the current EAP provider. '
Conditions of Employment for
Miscellaneous Unrepresented Personnel
July I, 2021 to June 30, 2022
APPENDIXC
CITY OF CARPINTERIA
PROHIBITION OF
HARASSMENT, DISCRIMINATION AND RETALIATION POLICY
A. PURPOSE
It is the City's intent and the purpose of this Policy to provide all employees, officers and officials, applicants, interns, volunteers and contractors with an environment that is free from any form of unlawful harassment, discrimination or retaliation as defined in this Policy and as provided under federal and state law. This Policy prohibits unlawful harassment or discrimination on the basis of any of the following protected classifications: an individual's race, religion, color, sex (which includes gender, pregnancy, childbirth or related medical conditions), gender identity or expression, sexual orientation, national origin, ancestry, citizenship status, military and veteran status, veteran status, marital status, age for individuals over forty years of age, medical condition, physical or mental disability (whether perceived or actual), genetic information, and any other factor made unlawful by federal, state, or local law.
It is also the policy of the City to provide a procedure for investigating and addressing complaints of alleged harassment, discrimination and retaliation in violation of this Policy. The protection from harassment and discrimination includes protection from retaliation against an employee for his or her having taken action either as a complainant, or for assisting a complainant in taking action, participating in an investigation, or for acting as a witness or advocate on behalf of an employee in a legal or other proceeding to obtain a remedy for a breach of this Policy.
B. POLICY
The City has zero tolerance for any conduct that violates this Policy. Conduct need not rise to the level of a violation oflaw in order to violate this Policy. Instead, a single act can violate this Policy and provide grounds for discipline or other appropriate sanctions. If you are in doubt as to whether or not any particular conduct may violate this Policy, contact a manager, department head, or the Human Resources/Risk Manager, and, if applicable, do not engage in the conduct and seek guidance from a manager, department head or the Human Resources/Risk Manager.
C. DEFINITIONS
a. Protected Classifications:
This Policy prohibits harassment or discrimination because of an individual's protected classification(s). "Protected Classification" includes race, religion, color, sex (which includes gender, pregnancy, childbirth or related medical conditions), gender identity or expression, sexual orientation (including heterosexuality, homosexuality and bisexuality), national origin, ancestry, Conditions of Employment for
Miscellaneous Unrepresented Personnel
July 1, 2021 to June 30, 2022
citizenship status, military status, veteran status, marital status, age, medical condition and physical or mental disability (whether perceived or actual).
b. Policy Coverage:
This Policy prohibits City officials, officers, employees, interns and contractors from harassing or discriminating against applicants, officers, officials, employees, interns and contractors because:
(1) of an individual's Protected Classification, (2) of the perception that an individual has a Protected Classification, or (3) the individual associates with a person who has or is perceived to have a Protected Classification. Third parties such as visitors to City Hall are also prohibited from engaging such harassment or discrimination. Any such alleged harassment or discrimination should be reported immediately as provided in this Policy. c. Discrimination:
This Policy prohibits treating individuals differently or otherwise discriminating against an individual because of the individual's Protected Classification as defined by this Policy. d. Harassment:
By definition, harassment based on an individual's protected classification as defined by this policy, including sexual harassment, is not within the course and scope of an individual's employment with the City. Harassment includes verbal, physical, and visual conduct that creates an intimidating, offensive or hostile working environment or interferes with work performance.
Such conduct constitutes harassment when (1) submission to the conduct is made either an explicit or implicit condition of employment; (2) submission to or rejection of the conduct is used as the basis for an employment decision; or (3) the harassment interferes with an employee's work performance or creates an intimidating, hostile or offensive work environment. Harassing conduct can take many forms and includes, but is not limited to, slurs,jokes, statements, gestures, pictures, or cartoons regarding an employee's Protected Classification. The following are some examples of behavior that can constitute harassment:
a. Verbal harassment, such as epithets (nicknames and slang terms), derogatory or suggestive comments, jokes or slurs, including graphic verbal commentaries about an individual's body, or that identify a person on the basis of his or her Protected Classification. Verbal harassment may include comments on appearance and stories that tend to disparage those of a Protected Classification.
b. Visual forms of harassment, such as derogatory posters, notices, bulletins, cartoons, drawings, sexually suggestive objects, or e-mails on the basis of a Protected Classification.
c. Physical harassment, such as assault, touching, impeding or blocking movement, grabbing, patting, propositioning, leering, making express or implied job related threats in return Conditions of Employment for
Miscellaneous Unrepresented Personnel
July I, 2021 to June 30, 2022
for submission to physical acts, mimicking, taunting, or any physical interference with normal work or movement.
d. Sexually harassing conduct in particular includes all of these prohibited actions as well as other unwelcome conduct such as requests for sexual favors, unwelcome sexual advances, or verbal or physical conduct of a sexual nature (like name calling, suggestive comments, or lewd talk).
e. Romantic or sexual relationships between supervisors and subordinate employees are discouraged. There can be an inherent imbalance of power and potential for exploitation in such relationships. The relationship may create an appearance of impropriety and lead to charges of favoritism by other employees. A welcome sexual relationship may change, with the result that sexual conduct that was once welcome becomes unwelcome and harassing. To avoid possible claims of sexual harassment, if a supervisor or manager intends to enter into a romantic or sexual relationship with a subordinate employee, the supervisor or manager must inform the Human Resources/Risk Manager so that appropriate steps can be taken to minimize the risk of possible claims of sexual harassment.
D. RETALIATION
Retaliation against an employee who reports or provides information in good faith about harassment or discrimination is strictly prohibited, as is retaliation against an employee for his or her having taken action either as a complainant, or for assisting a complainant in taking action, participating in an investigation, or for acting as a witness or advocate on behalf of an employee in a legal or other proceeding to obtain a remedy for a breach of this Policy. Any act ofretaliation violates this Policy and will result in appropriate disciplinary action. Examples of actions that might be retaliation against a complainant, witness or other participant in the complaint process include: (1) singling a person out for harsher treatment; (2) lowering a performance evaluation; (3) failing to hire, failing to promote, withholding pay increases, assigning more onerous work, abolishing a position, demotion or discharge; or ( 4) real or implied threats of intimidation to prevent an individual from reporting harassment or discrimination.
Before a supervisor or manager attempts to insulate or protect a complainant by changing his or her work environment or schedule or duties or by transferring the complainant to another position or location, the supervisor or manager should contact the Human Resources/Risk Manager.
E. REPORTING HARASSMENT, DISCRIMINATION OR RETALIATION
An applicant, employee, officer, official, intern, volunteer or contractor who feels he or she has been harassed, discriminated against or retaliated against in violation of this Policy should report the conduct immediately as outlined below so that the complaint can be resolved quickly and fairly.
All employees involved in the complaint process may be represented by a person of their choosing and at their own expense.
Conditions of Employment for
Miscellaneous Unrepresented Personnel
July I, 2021 to June 30, 2022
1. Object to the Conduct
Sometimes an individual is unaware that his/her conduct violates this Policy. In these situations the offensive behavior may be eliminated by simply informing the offender that the conduct or language in question is unwelcome and offensive and request that it be discontinued immediately.
A person who believes he/she is being harassed is encouraged, but is not required to use this process. When the conduct in question continues after the offending person has been informed it is offensive, or if a person does not feel comfortable talking to the offending person directly, the employee should make a report in accordance with subsection 2 or 3 below.
2. Oral Report
If a person who believes that this Policy has been violated does not want to first speak with the offending person, he/she should report the conduct to a supervisor, any City management employee, or the Human Resources Manager. Any supervisory or management employee who receives such a report must in turn direct it to the Human Resources/Risk Manager. The Human Resources/Risk Manager will determine what level of investigation and response is necessary.
3. Written Process
An individual who believes this Policy has been violated and does not feel comfortable using the process outlined above may provide a written complaint to a supervisor, or any management employee who in turn must direct the complaint to the Human Resources/Risk Manager, or to the Human Resources/Risk Manager directly. Individuals are encouraged to use the Confidential Complaint Form for this purpose, a copy of which is attached to this Policy.
F. CITY'S RESPONSE TO COMPLAINT OF HARASSMENT, DISCRIMINATION OR
RETALIATION
1. Investigation
Upon receipt of a complaint of alleged harassment, discrimination or retaliation, the Human Resources/Risk Manager will be responsible for coordinating a thorough investigation (unless he/she is named in the complaint). The Human Resources/Risk Manager may hire an outside investigator if the City deems appropriate. The type of investigation undertaken, and the party chosen to conduct the investigation will depend on the nature of the complaint made and will be determined by the Human Resources/Risk Manager. The Human Resources/Risk Manager will report the status of investigations to the City Manager as appropriate.
The Human Resources/Risk Manager, in concurrence with the City Manager, may take interim action to diffuse volatile circumstances, such as placing the alleged perpetrator on paid administrative leave or temporarily transferring the alleged perpetrator. Generally, no interim -
!
Conditions of Employment for
Miscellaneous Unrepresented Personnel
July I, 2021 to June 30, 2022
action should be taken to change the complaining individual's working conditions unless the complaining individual voluntarily consents to the temporary change or the Human Resources/Risk Manager determines that doing so is appropriate under the circumstances.
The City attempts to take a proactive approach to potential Policy violations and may conduct an investigation regarding possible harassment, discrimination or retaliation in appropriate circumstances, regardless of whether or not the recipient of the alleged action or a third party reports a potential violation.
At the conclusion of the investigation, if it is determined that the alleged conduct did not occur or that this Policy was not violated, the Human Resources/Risk Manager will notify the complainant and the alleged perpetrator, if appropriate, of the general conclusion(s) of the investigation and whether any further action is warranted.
2. Remedial and Disciplinary Action
If the investigation determines that the alleged conduct occurred or that the conduct otherwise violated this Policy, the City will notify the complainant and perpetrator of the general conclusion(s) of the investigation and take effective remedial action that is designed to discipline the perpetrator and deter future violations of this Policy. Any employee or officer determined to have violated this Policy will be subject to disciplinary action, up to and including termination.
Disciplinary action may also be taken against any official, supervisor or manager who condones or fails to report potential violations of this Policy, or who otherwise fails to take appropriate action to enforce this Policy.
Any official contractor or other non-City employee found to have violated this Policy will be subject to appropriate sanctions.
3. Confidentiality
Every reasonable effort will be made to assure the confidentiality of complaints made under this Policy. Complete confidentiality cannot occur, however, due to the need to fully investigate potential Policy violations and take effective remedial action.
Conditions of Employment for
Miscellaneous Unrepresented Personnel
July I, 2021 to June 30, 2022
G. RESPONSIBILITIES OF EMPLOYEES, MANAGEMENT AND
SUPERVISORY EMPLOYEES
1. Employees
In order to establish and maintain a professional working environment, while at the same time preventing harassment, discrimination, and retaliation, employees are expected to:
• Set an example of acceptable conduct by not participating in or provoking behavior that violates this Policy. Try not to be angry or insulted if an individual tells you that your behavior is offensive. People have different ethical values and standards and may be offended by behavior you think is proper. When appropriate, tell the individual you did not realize your behavior was offensive, and immediately cease the conduct. • Let fellow employees know when you consider behavior offensive. The City hires people from a wide variety of cultural and ethnic backgrounds, and an individual may not realize behavior he or she thinks is proper could be seen by others as offensive. • Report harassment, discrimination or retaliation as quickly as possible, whether the reporting employee is the target of the conduct or a witness. • If an employee witness's harassment, he or she should report it to a supervisor, manager or the Human Resources Manager, and may tell the individual being harassed that the City has a policy prohibiting such behavior, and that he or she can demand that the harasser cease the behavior or report is under this Policy.
• Fully cooperate with the City's investigation of complaints made under this Policy.
2. Managers and Supervisors
In addition to the responsibilities listed above, managers and supervisors are responsible for the following:
• Implementing this Policy by taking all complaints seriously and modeling behavior that is consistent with this Policy. Direct all complaints to the Human Resources Administrator.
• Take positive steps to eliminate any form of harassment, discrimination or retaliation observed or brought to his/her attention.
• No department director, manager, supervisor or other employee may retaliate through any action of intimidation, restraint, coercion or discrimination. • Monitoring the work environment and taking appropriate action to stop potential Policy violations.
j Conditions of Employment for
Miscellaneous Unrepresented Personnel
July 1, 2021 to June 30, 2022
• When appropriate, follow up with those who have complained to ensure the behavior complained of has ceased.
H. Option to Report to Outside Administrative Agencies
Sexual harassment and retaliation for opposing sexual harassment or participating in investigations of sexual harassment are illegal. In addition to notifying the Company about harassment or retaliation complaints, affected employees may also direct their complaints to the California Department of Fair Employment and Housing (DFEH), which has the authority to conduct investigations of the facts. The deadline for filing complaints with the DFEH is one (1) year from the date of the alleged unlawful conduct. If the DFEH believes that a complaint is valid and settlement efforts fail, the DFEH may seek an administrative hearing before the California Fair Employment and Housing Council (FEHC) or file a lawsuit in court. Both the FEHC and the courts have the authority to award monetary and non-monetary relief in meritorious cases. You can contact the nearest DFEH office or the FEHC at the locations listed in the City's DFEH poster or by checking the state government listings in the local telephone directory.
Conditions of Employment for
Miscellaneous Unrepresented Personnel
July 1, 2021 to June 30, 2022
APPENDIXD
RETURN TO WORK POLICY
Purpose
The purpose of this policy is to establish guidelines that the City may follow, should an employee have an extended absence due to illness or injury.
The City strives to assist employees to return to work at the earliest possible date following an injury or illness. However, this policy is not intended to supersede or modify the procedures applicable to employees eligible for reasonable accommodation or covered under leave provisions under the terms of this MOU or federal or state law.
The City cannot guarantee a transitional position and is under no obligation to offer, create or encumber any specific position for purposes of offering placement to such a position.
Inquiries about the reasonable accommodation for disabilities or employee leave rights should be directed to the Human Resources Department (HR).
Transitional Work
The City defines "transitional work" as temporary, light duty and/or modified work assignments within the employee's physical abilities, knowledge and skills.
When possible, in the discretion of the City, transitional positions will be made available to injured workers to minimize or eliminate time lost from work.
The policy only applies to regular full- and part-time employees who are on leave as a result of injury or illness.
In the event an employee refuses transitional work (outside the qualified employee's FMLA/CFRA benefits period) and the employee satisfies the restrictions and ability to perform the transitional position, the City is not obligated to provide an alternative position. In such cases, the City will notify the insurance carrier of the employee's refusal of the transitional work.
Procedures
To obtain a transitional assignment the employee must provide a statement from the employee's treating health care professional containing the following information:
a) That treating health care professional has reviewed the employee's job description; b) That the employee cannot perform all of the essential functions of her/his job, identifying which essential functions cannot be performed; Conditions of Employment for
Miscellaneous Unrepresented Personnel
July I, 2021 to June 30, 2022
c) When the employee will be able to resume performing all essential functions of her/his job, with or without accommodation, and if accommodation will be required, the nature of that accommodation;
d) If the treating health care practitioner cannot determine when the employee will be able to resume performing all essential functions of her/his job, when the employee will next be evaluated for that purpose;
e) In addition, all other work limitations, such as restrictions on lifting, standing, sitting, walking, hours that can be worked and the like, so that the nature of possible transitional employment can be evaluated, and how long each of those limitations will be in place; and
f) Any other limitation of the employee's ability to perform work for the City in a transitional position
If the treating health care provider provides the above information to the satisfaction of the City, and releases the employee to return to work on modified duty the City will review the information to determine if a transitional position for the employee is appropriate and transitional work falls within City business needs. Transitional positions are developed based on the physical capability of the worker, the business needs of the City and the availability of transitional work. The City will determine appropriate work hours, shifts, duration and locations of all work assignments. The City reserves the right in its sole discretion to determine the availability, appropriateness and continuation of all transitional work assignments. The assignment to a transitional position cannot exceed 6 months.
If the employee is offered a transitional position, a transitional position job description, including physical requirements, will be prepared for review and approval by the treating health care provider. Once approved, the employee will be provided a letter noting the treating health care provider's approval and the start date, hours, wage, duration and location of the transitional work assignment. The employee will be asked to sign the letter indicating his or her acceptance or refusal of the transitional work job offer and to return the letter to HR.
Any employee returning to a transitional position must not exceed the duties of the position or go beyond the doctor's restrictions. If any medical restrictions change, the employee must immediately notify his or her supervisor and provide the supervisor a copy of the new medical release. If, in the judgment of the City, the employee is unable to satisfactorily perform the duties of the transitional position, the City may end the employee's transitional work assignment. The City will keep its insurance carriers apprised of relevant information related to the provisions of this section and its application to employees.
EMPLOYEE RESPONSIBILITY
• Employees will be required to acknowledge that they have read, understand and will abide by the agency's technology policy. Violation of the policy may result in discipline, up to and including dismissal.
-
Conditions of Employment for
Miscellaneous Unrepresented Personnel
July 1, 2021 to June 30, 2022
• To the extent that, under some circumstance, an employee is allowed to use e-mail for personal purposes the employee does so at his or her own risk. Employees should be aware that deletion of a message or file may not fully eliminate the message from the system. • Employees learning of any misuse of the voice-mail, e-mail or other computer system or violations of this policy shall immediately notify the City Manager or his/her designee.
MANAGEMENT RESPONSIBILITIES AND GUIDELINES
Management and supervisors are responsible for reasonable enforcement of this policy. Any email information or messages revealed or disclosed under this policy are considered to be of a confidential nature.
I
'
City of Carpinteria
Cour.rcrt- Aceruoa Srarr RePonr
March 14,2022
ITEM FO COUNCIL CONSI RATION
At the Request of Councilmembers Alarcon and Clark, City Council to Determine Whether to Reconsider and/or Amend the Motion and Vote Made at the February 28, 2022 City Council Meeting Regarding the Selection of Plan 42 as the Proposed Final Plan for bonsideration of Adoption at the City Council Meeting of March 28,2022.
STAFF RECOMMENDATION
Upon a majority vote, consider whether to reconsider and/or amend Council's motion and vote made at the February 28,2022 City Council meeting where Plan A2 was selected as the proposed final plan for consideration of adoption at the final public hearing. lf Council votes to reconsider and/or amend its prior motion and vote, Council will then deliberate and provide direction to staff and consultant regarding selecting a second plan, to be included in addition to Plan A2 for Council consideration at the March 28,2022 City Council meeting.
BACKGROUND
The purpose of this agenda item is to decide whether to reconsider and/or amend the motion and vote made at the February 28,2022 City Council meeting concerning elevating Plan 42 for consideration of adoption at the fifth (and potentially final) public hearing io consider plans for the City's transition to district elections scheduled for March 28,2\22.This agenda matter was requested by Vice Mayor Clark and Councilmember Alarcon. This is an additional agenda item and not a noticed public hearing required pursuant to the City's transition to district elections. As such, this meeting is not being relied upon as one of the minimum five public hearings required as a part of the City's process for drawing City Council district maps.
District maps are the boundaries of each of the five districts within the city limits. District plans are the district maps with the census demographic data analysis that includes population and deviation amounts that must be considered when selecting a final map.
At the first and second public hearings held pursuant to the City's process to transition to district elections, held on November 8, 2022 and December 13, 2022, respectively, the City Council received updates on the process to solicit public maps and District Elections Mapping Hearing
March 14,2022
requirements for the district mapping process under the federal Fair Maps Act and the California Voting Rights Act1. At the third public hearing, held on January 24,2022, the City Council reviewed draft plans A, B and C, which were developed Oy ine City's district elections consultant. As the consultant has explained during the past several public hearings, all draft plans have been based off of the maps submitted by community members (159 community of interest and district boundary maps have been submitted to date). ln reviewing, synthesizing, and developing draft pians for the City Council's consideration, the consultant also reviewed draft maps to ensure that they comply with the traditional districting criteria as established by the Fair Maps Act, including the requirement that districts be of relatively equal size, contiguous, maintain "communities of interest", follow city and census designated place boundaries and keep districts compact. These draft plans also incorporate community of interest testimony and other public comments received by the City throughout the district election process.
At the City Council's January 24,2022 meeting, the Council chose to elevate draft plan A as its preferred plan and requested that this draft plan be revised to respect the freeway as a boundary between all districts. This revised plan-referred to by the consultant and in previous staff reports as draft plan A2-was presented to the City Council during the fourth public hearing which was held during the City Council's February 28,2022 meeting. Draft plans A, A2, B and C are included in Attachment A to this staff report.
During the February 28 public hearing for this item, the Council discussed which draft plan to elevate for consideration of adoption at a final public hearing. Based on staff's review of the draft minutes from this meeting, Vice Mayor Clark and Councilmember Alarcon both stated that they would prefer to see additional revisions to draft plan A2 to reduce the deviation in population between districts. Vice Mayor Clark voiced an interest in modifying district boundary lines and also requested minor changes to address his stated concern that Map ,A2 appeared to be gerrymandered. Mayor Nomura and Councilmembers Lee and Carty each stated their support for moving fonruard with draft plan A2 as presented. Following this discussion, a motion was made by Councilmember Lee, seconded by Councilmember Carty, to receive and file the presentation and public comments received to date and to direct staff to bring back draft plan A2 for consideration of adoption at the fifth public hearing scheduled to be held during the City Council meeting of March 28,2022.
The City's schedule for drawing and adopting district maps for the November 2022 municipal election currently includes City Council consideration of final plan adoption at its regular meeting of March 28,2022.ln order to comply with statutory deadlines, the final adopted map must be submitted to the Santa Barbara County Registrar's Office no later than Apri|22,2022. Meeting this schedule is necessary in order for the City to remain in compliance with Resolution No. 5743, declaring its intention to transition from at-large to district-based elections by November of 2022, and to fulfill the Conditional 1 A complete listing of meetings and related materials can be accessed through the City's District Elections web site at https://carpinteriaproiects.com/district-elections/ 9:\ 9ljyia\Distrid n of District Etections
Vote(23885 1 51 .2).docx
District Elections Mapping Hearing
March 14,2022
Setflement Agreement and Release of August 14th of 2017, which the City entered in to in response to tfre July 3, 2017 Notice of Violation of California Voting Rights Act. Based on the above time constraints, staff believes that the latest the Council could consider and act on a final map is at its regular meeting of April 11,2022'
DISCUSSION
It is the City's practice that two Councilmembers can request an item to be agendized for a meeting. Further, upon a majority vote of Council, Carpinteria Municipal Code sections 2.04.420 and2.04.510 (Table of Rules) allow for reconsideration and/or amendment of a matter previously adopted.
lf the City Council votes to reconsider and/or amend its prior motion and vote, Councilmembers will have the opportunity to deliberate and provide direction to staff and consultant regarding selecting a second plan, to be included in addition to draft plan A2for Council consideration at the March 28,2022 City Council meeting. Council can also discuss and direct staff in regards to any necessary or desired revisions to the public hearing schedule.
CONSISTE
Under state law, as part of a city's transition to district elections, it is required to hold a minimum of five public hearings to discuss and select a final district map. As discussed above, this meeting is not being relied upon as one of the minimum five public hearings required as a part of the City's process for drawing City Council district maps.
FINANCIAL CO DERATIONS
Cost associated with this work includes a consultant service agreement, which is a part of projected expenses included in the adopted Fiscal Year 2021-22 budget.
LEGAL AND SK MANAGEMENT CONSIDERATIONS
The City Attorney's Office has been working closely with staff on this agenda matter and will be available to answer questions concerning this matter at the meeting.
G:\ Olivia\District Elections\CARP Staff Report re Reconsideration of District Elections Vote(238851 5 1 .2). docx
District Elections Mapping Hearing
March 14,2022
ATTAC MENTS
Attachment A Draft map A, A2, B and C (prepared by City's consultant, Redistricting Partners) with analysis of 2020 Census Data and Citizen Voting Age Population (CVAP)
Staff contact: Olivia Uribe Mutal, Program Manager
805-755-4450, [email protected]. ca. us
ture
Reviewed by: Dave Durflinger, City Manager
(805) 7 55-4400, [email protected]. us
9:\ 9ljyia\Distrl ns
Vote(238851 5 1 .2).docx
ATTACHMENT A
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City of Carpinteria
2O2O Census
PopulationDeviation
Deviation %
Other
Other %
Lati no
Latino %
Asian
Asian %
Black
Black %
Total CVAP
Other CVAP
Other CVAP %
Latino CVAP
Latino CVAP %
Asian CVAP
Asian CVAP %
Black CVAP
Black CVAP %
Citizen Voting Age Population (CVAP)
A
2,679
20 O.8o/o
I,l9t
44.5o/o
1,404
52.4o/o
65 2.4o/o
l9
o;70/o
A
1,792
t.tot
61.4To
37.4o/o
B
2,643
_16
-O.60/o
1,463
55.4o/o
I,ilt
42.Oo/o
59 2.2%6
to
A.4o/o
D
1,8681,402
75.1%o
379
20.3o/o
a7
4.7%
o
O.Oo/o
c
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-40
-1.5o/o
I,115
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1,460
55.7o/o
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43.9o/o
1,462
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D
1,674
1,O22
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6@ REDISTRICTING OO PARTNERS City of Carpinteria
District A 2O2O Census
52o/o
44o/o
Other % Latino %
610/o
Other % Latino %
I
,:F
'I
:'j - Asian %
Oa/o
Asian %
Oo/o
Black %
Oo/o
Black o/o
Citizen Voting Age Population
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Population Deviation Deviation % Other Other % Latino Latino % Asian Asian % Black Black % 2,679 )6 65 t9 O.7o/o
Total CVAP Other CVAP Other CVAP 7o Latino CVAP Latino CVAP % Asian CVAP Asian CVAP % Black CVAP Black CVAP % 1,792 t.lol 61.4o/o 671 37.44/o 14 O.8o/o 6 O.3o/o
6@ REDISTRICTING OO PARTNERS City of Carpinteria
District B 2O2O Census
42o/o
Other % Latino %
2Oo/o
Other % Latino %
2o/o - Oo/o Asian % Black %
4o/o - Asian % Oo/o Black %
bt
-0.60/o 1,463 55.4o/o
Citizen Voting Age Population
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Ce.Flqteris Are. Cdrplnbfrr Avc
Population Deviation Deviation % Other Other %o Latino Latino % Asian Asian % Black Black% 2,643 -16 I,1il 42.Oo/o 59 22% to O.4o/o
Total CVAP Other CVAP Other CVAP % Latino CVAP Latino CYAP o/a Asian CVAP Asian CVAp % Black CVAp Black CvAp vo 1,868 1,402 75.1o/o 379 20.3o/o a7 4.7o/o o O.Oo/o
E& REDISTRICTING
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City of Carpinteria
District C
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42%
Other % Latino %
650/o
Other % Latino %
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Asian %
Oo/o
Asian %
Oo/o
Black %
Oo/o
Black %
Citizen Voting Age Population
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Population Deviation Deviation % Other Other % Latino Latino % Asian Asian % Black Black % 2,619 -40 -1.5o/o 1,il5 42.60/o 1,46C. 55.7o/o 29 1.1o/o t5 Q.60/o Total CVAP Other CVAP Other CVAP % Latino CVAP Latino CVAP % Asian CVAP Asian CVAP % Black CVAP Black CVAP 7o 4 '1,514 993 65.60/o 517 34.1o/" O.3o/o o o.o%
6& REDISTRICTING
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City of Carpinteria
District D
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f
2O2O Census
caa/-
43o/o
Other % Latino %
610/o
32o/o
Other % Latino %
oo
i
'r,.i
20t - Asian %
4o/o - Asian %
Oo/o
Black %
1%
Black %
Citizen Voting Age Population
4.7Yo 1,222 43.9% 1,462 52.5o/o
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Population Deviation Deviation % other Other % Latino Latino % Asian Asian % Black Black % 2,745 126 85 3.1% l6 O.60/o
Total CVA,P Other CVAP Other CVAP % Latino CVAP Latino CYAP o/o Asian CVAP Asian CVAp o/o BlackCVAp Black CyAp o/o 1,674 1,O22 61.1o/o 543 32.4o/o 8t 4.8o/o 2A f .7o/o
C& REDISTRICTING
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City of Carpinteria
District E
3 2O2O Census
40%
Other % Latino %
22o/o
Other % Latino %
O.60/o
Citizen Voting Age Population
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n
Asian %
Oo/o
Asian %
Oo/o
Black %
Oo/o
BIack %
Population Deviation Deviation 7o Other Other % Latino Latino % Asian Asian % Black Black % 2,567 -92 -35% 1,443 56.20/o 1,048 4O.8o/o 6l 2.4o/o
Total CVAP Other CVAP Other CVAP %o Latino CVAP Latino CVAP % Asian CVAP Asian CVAP % Black CVAP Black CVAP % 1,935 1,482 76.60/o 427 22.1o/o 12 O.60/o 14 o.7%
6& REDISTRICTING
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City of Carpinteria
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2O2O Census
PopulationDeviation
Deviation %
Other
Other %
Lati no
Latino %
Asian
Asian 0z6
Black
Black 7o
Total CVAP
Other CVAP
OtherCVAP%
Latino CVAP
Latino CVAF 7o
Asian CVAP
Asian CVAP 0z6
Black CVAP
Black CVAP %
Citizen Voting Age Population (CVAP)
A
2,679
20 O.8Yo
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976
66.1o/o
496
33.6o/o
4 O.3o/o
o
O.Oo/o
D
2,A26
167
6.30/o
1,241
43.9%s
1,4aO
52.4%
89 3.1o/o
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D
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1,O37
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32.4Vo
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2A
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-86
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1946
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14 o;t%o
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City of Carpinteria
District A
.*."*'f
2,679 20 O.8o/o 1,191
2O2O Census
52o/o
44o/o
Other % Latino %
61o/o
37o/o
Other % Latino %
,'t
, t
2o/o n
Asian %
Oo/o
Asian %
Oo/o
Black %
Oo/o
Black %
Citizen Voting Age Population
*xt* i.
,^1
44.5o/o 1,4C4 52.4o/o
.ta
,'.. . ..'
f rrp;ntar.J A!f {"i.pirtu:r jd,1r4.
4,"
Population Deviation Deviation % Other Other % Latino Latino %o Asian Asian % Black Black 7o 65 2.4o/o t9 O.7o/o
Total CVAP Other CVAP Other CVAP % Latino CVAP Latino CVAP % Asian CVAP Asian CVAP % Black CVAP Black CVAP % 1,792 t.tot 61.4o/o 6V 37.4o/o 14 O.Bo/o 6 O.3o/o
6& REDISTRICTING
OO PARTNERS
City of Carpinteria
District B 2O2O Census
"'c -' - --'5570
Other %
Other %
42%
Latino %
2Oo/o
Latino %
Citizen Voting Age Population
Asian %
4o/o - Asian %
Oo/o
Black %
Oo/o
Black %
"'f
Fe;thr/
alqer
Population Deviation Deviation % other other % Latino Latino % Asian Asian % Black Black Zo I .,,
1,'tl5,*
CarpJnteris Av6. Carplnte.ia Avs.
2,643 -16 -0.60/o 1,463 55.4%o I,ilt 42.Oo/o 59 2.2o/o t0 o.4% Total CVAP Other CVAP Other CVAP % Latino CVAP Latino CVAP % Asian CVAP Asian CVAP % Black CVAp Black CVA,p % 1,868 1,402 75.1o/o 379 20.3o/o a7 4.7o/o o o.o%
6@ REDISTRICTING OO PARTNERS City of Carpinteria
District C
9"
"?-
'0t)-
t5
2O2O Census
42o/o
Other % Latino %
664/o
33o/o
Other 7o Latino %
lo/o Oo/o
Asian % Black %
Oo/o Oo/o
Asian % Black %
ir:ol
\r'rd ne*l t)
:
s
Q",^
'{o
TOWN
T/
A
L-,"*o
.G
e/
qr'L
oa -'*. -A €-. 'a "t -.$" d'
rpinteria Citizen Voting Age Population
SANDYLI{ilN
csvH
c
Population Deviation Deviation % Other Other % Latino Latino % Asian Asian % Black Blacka/o 2,572 -47 -3.3o/o 1,104 /t2.9o/o 1,427 55.5% 26 1.Oo/o O.6a/o Total CVAP Other CVAP Other CVAP %o Latino CVAP Latino CVA,P % Asian CVAP Asian CVAP % Black CVAP Black CVAP % 1,476 976 66.1o/o 496 33.60/o 4 O.3o/a o O.Oa/o
6& REDISTRICTING
OO PARTNERS
City of Carpinteria
District D 2O2O Census
52o/o
43o/o
Other % Latino %
610/o
32%
Other % Latino % Asian 7o Black %
j
I
f-',a.r..
",
)j
€r
rteila
tu
q$
2,826 167 6.3o/o 1,241 43.9ya 1,480 s2.4% 89 3.1o/o t6 O.60/o Total CVAP other CVAP other CVAP % Latino CVAP Latino CVAP o/o Asian CVAP Asian CVAp %o BlackCVAp Black CVAp o/o 3o/o - Asian % Oo/o Black % \,
C,1rp,nt."i,, ,4 L?,
nls{{
Population Deviation Deviation % other other % Latino Latino % Asian Asian % Black Black % Citizen Voting Age Population
5o/"
1,701 1,O37 61.Oo/o 551 32.4o/o 85 5.Oo/a 2A 1.60/o
A@ REDISTRICTING OO PARTNERS City of Carpinteria
District E 2O2O Census
fi
Cas,tas e,,-
-
*"*-55o/o
Other %
Other %
41o/o
Latino %
22o/o
Latino %
2o/o - Asian %
Oo/o
Asian 7o
a%
Black %
Oo/o
Blacko/o
401
bc
d
+
0 2.3o/a
,laxs
e0
0dslass
t5
Yin F{}t
Citizen Voting Age Population
Population Deviation Deviation % Other Other % Latino Latino % Asian Asian % Black Black % 2,573 -46 -3.2o/o 1,435 55.8o/o I,063 41'3o/o 60 O.60/o Total CVAP Other CVAP Other CVAP %o Latino CVAP Latino CVAP % Asian CVAP Asian CVAP %o Black CVAP Black CVAP % 1,946 1,4A4 76.3o/a 440 22.60/o I O.4o/o 14 O.7o/o
C& REDISTRICTING
OO PARTNERS
City of Carpinteria
a,
.',
J
f'
Il
iE
! Frtua.
7^ '\
6@ REDISTRICTING OO PARTNERS City of Carpinteria
2O2O Census
Population
Deviation
Deviation %
Other
Other %
Lati no
Latino %
Asian
Asian %
Black
Black %
Total CVAP
Other CVAP
Other CVAP %
Latino CVAP
Latino CVAP 7o
Asian CVAPAsian CVAP %
Black CVAP
Black CVAP %
Citizen Voting Age Population
A
2,657
-2
-Q.lo/o
1,143
43.4%
1,451
54.6%o
4A
1.8o/o
l5
o.6%
1,494
826
55.3%
664
44.4o/o
4 Q.3o/"
o
Q.Oo/o
(cvAP)
B
2,599
-60
-2.34/o
1,128
43.4o/o
1,406
54.1o/o
50 1.9o/o
t5
O.60lo
B
't,416
928
55.5o/o
460
32.5o/o
22 '|.60/o
6 O.4o/o
L
2,74
62 2.3Yo
1,458
53.67o
1,211
44.5o/o
30 1.1o/o
22 Q.8o/o
D
2,579
-80
-3.Oo/o
1,O74
4'1.6o/o
1,412
54.7Vo
3.Oo/o
l6
A.6o/0
D
1,495
aa4
s9.1%
527
35.3o/o
56 3.7o/o
2a
1.9o/o
E
2,737
7A
2.9o/o
.l,631
59.60/o
I,O05
36.70/o
94 3.4Yo
7 0.3o/"
E
2,249
1,757
78.1o/o
379
16.9o/o
I3
5.O%
o
O.Qo/o
C
2,129
.l,605
75.4o/o
507
23.8o/o
a
O.1o/o
14 O.7o/o
6@ REDISTRICTING OO PARTNERS Ciqf of Carpinteria
District A 2O2O Census
54o/o
43o/o
Other % Latino %
iadd
t
'i
il
-2
-- --55%
Other %
44o/o
Latino 70
1o/o
Asian 70
Oo/o
Asian %
:!
;l r;tf
'i - j
I
pnar'l$scnx
vri"LA6E
rlalr. QIha{ 1' r,.r, FJir( ,. aff)sr
Oo/o
Black 7o
Oo/o
Blacko/o
Citizen Voting Age Population
vii R€al
, .. . ;ioii El Cafiino Rca,
i
!
:r
clriiiio horl
crrhiru..
oLo
gcrl
lOWN i
beaf
-.
"j
4vo
Carpinte.in Aro_ Carpintaria Ave,
''"-.
,i, 1r, ...J 'a..
Population Deviation Deviation % Other Other % Latino Latino % Asian Asian % Black Blacko/o 2,657 -O.1o/o 1,143 43.O% 1'451 54.64/o 4A 1.8o/o t5 O.60/o Total CVAP Other CVAP Other CVAP % Latino CVAP Latino CVAP % Asian CVAP Asian CVAP % Black CVAP Black CYAP o/o 1,494 426 55.3o/o 664 44.4o/o 4 O.3o/o o O.Oo/a
A& REDISTRICTING
OO PARTNERS
City of Carpinteria
District B
Foqfhiti
2O2O Census
54o/o
43o/o
Other % Latino %
650/o
32o/o
Other % Latino %
1o/" Oo/o
Asian % Black %
1o/o Oo/o
Asian % BlackYa
Citizen Voting Age Population
to
s uq
\
C{.p;nte?id Ave Csrpinteria Ave
n c.--
-!!t^aeor^;
Black %
O.60/o
* Q"r-''o ^
Population Deviation Deviation % Other Other % Latino Latino %o Asian Asian o/o Black 2,599 -60 50 1.9o/o t5
Total CVAP Other CVAP Other CVAP 7o Latino CVAP Latino CVAP % Asian CVAP Asian CVAp Zo Black CVAp Black CvAp yo -2.3o/o I,.l28 43.4% 1,4OG 54.1o/o
1,416 928 65.5o/o 460 32.5o/o 22 1.6% 6 O.4o/o
C& REDISTRICTING
OO PARTNERS
City of Carpinteria
District C 2O2O Census
53o/o
44o/o
Other % Latino % Asian %
23o/a
Oo/o
Other % Latino Asian %
OID TOWN
OYUNS
2,721
€l ^-
'<?o,
62 :)
nt€ria ao,
fr^
.3
J
:ovE
I
4o
*'
o%
Black %
Oo/o
Black %
f Citizen Voting Age Population
l{a
Population Deviation Deviation % Other Other % Latino Latino %o Asian Asian % Black Black %
2.3o/o 1,45a 53.60/o l,2ll 44.5% 30 1.1o/o 22 O.8o/o
Total CVAP Other CVAP Other CVAP % Latino CVAP Latino CVAP % Asian CVAP Asian CVAP Yo Black CVAP Black CYAP o/o 2,129 1,605 75.4o/o 507 23.8o/o 3 O.1o/o 14 O.7o/o
6@ REDISTRICTING OO PARTNERS City of Carpinteria
District D 2O2O Census
54o/o
41o/o
Other % Latino %
" 35%
Other % Latino %
& P/o
Asian % Black %
lt
3o/o - Asian % Oa/o Black % Citizen Voting Age Population Population Deviation Deviation % other other % Latino Latino % Asian Asian % Black Black % 2,579 -80 -3.Oo/o 1,074 41.6o/a 1,412 54.7o/a 77 3.Oo/o t6 O.60/o Total CVAP Other CVAP Other CVAP % Latino CVAP Latino CVAP o/o Asian CVAP Asian CVAP % Black CVAp Black CyAp o/o 1,495 aa4 59.1o/o 527 35.3o/a 56 3.7o/o 2A 1.9o/o
6& REDISTRICTING
OO PARTNERS
City of Carpinteria
District E
' F6ad F&i * ""-'""13*'*"
2O2O Census
59o/o
Other % Latino %
78o/o
3o/o
-
Qe/o
!/. """"" r,;. O
1,631 59.6% I,OO5 36.70/o
t
!
J
e
Caslt,
o3%
I
Asian %
5o/o - Asian %
-. L{Drho ecat
r Av€ C!.pthtcria Ava
Citizen Voting Age Population
Black %
Oo/o
Black %
...
t t,
I $.-
,- 'a. $,
*J \
Other % Latino %
:-
5-
cu
Population Deviation Deviation % Other Other 7o Latino Latino % Asian Asian % Black Black % 2,737 7A 2.9o/o 94 3.4o/o 7
Total CVAP Other CVAP Other CVAP % Latino CVAP Latino CVAP % Asian CVAP Asian CVAP % Black CVAP Black CVAP % 2,249 1,757 78.1o/o 379 16.9o/o il3 5.Oo/o o O.Oo/o
6& REDISTRICTING
OO PARTNERS
City of Carpinteria
J
:
. Yl
.' ^t t2
'p
ab t*
9"
t!g*
6@ REDISTRICTING OO PARTNERS City of Carpinteria
2O2O Census
PopulationDeviation
Deviation %
Other
Other %
Lati no
Latino 7o
Asian
Asian o/
Black
Black %
Total CVAP
Other CVAP
Other CVAtr %o
Latino CVAP
Latino CVAP 7o
Asian CVAP
Asian CVAP %
Black CVAP
Black CVAP %
Citizen Voting Age Population (CVAP)
A
2,780
121
4.6%o
1,210
43.5%
1,477
53.1Yo
73 2.60/o
20 O.'7o/o
A
'1,841
1,126
61.20/o
691
37.5o/o
t8
1.Ao/o
6 O.3o/o
B
2,789
130
4.9%o
t,6I
57.84/o
I,to6
39.70/o
63 2.3o/o
9 O.3o/o
B
2,O25
1,530
75.60/o
383
18.9o/o
112
5.5%
0 0.Oo/o
c
2,572
-o/
-3.30/o
1,1C4
42.9o/o
1,427
55.57o
26 1.Oo/o
t5
O.6o/a
c
1,476
976
66.1o/o
496
33.60/o
4 a3%
o
O.Oo/o
D
2,573
-86
-3.2o/o
1,435
55.8%
I,O63
41.3o/o
60 2.3o/o
t5
O.60/o
D
1,946
1,4A4
76.3o/o
440
22.60 8
O.4o/o
14 o.704
E
2,579
-80
-3.Oo/o
1,O74
4'1.6%
1,412
54.7o/o
77 3.Ao/o
t6
A.6o/o
E
1,495
aa4
59.1o/o
527
35.3o/o
56 3.7o/o
2A
1.9o/o
6& REt}ISTRICTING
OO PARTNERS
CitV of Carpinteria
District A 2O2O Census
53o/o
43o/o
Other % Latino %
610/o
i
'37o/o" --"- -'-
Latino %
2a/o - Asian %
1%
Asian %
o%
Black %
Oa/o
Black 7o
" ..) Citizen Voting Age Population
FRAI{CISCAN
iiiii
l;-ro'
! - j
q
vrLtAcE /
vlt Ssol
..- oLDTOltr'r ,.-1"-
.,
r4.^!,1 !Arih :1 '/,, ',, ],
.
o!.a r nilJs
',, l1.fr V\r Redl ,'f',rrr itsrt €tCnhing Rod/ c ;-'
Yln io.J
-. -rh;_ocn:F - i;,
l.,. ,.r' . a),
,,i.
43.5o/o 1,477 53.1o/o
;.i/t,r,:fi
^_ rtrrr t: y/rrnt.,, ,r a;,f;
Other %
Population Deviation Deviation % Other Other % Latino Latino % Asian Asian % Black Blacko/o 2,7AO 121 4.60/" t,2to t3 2.60/o 20 O.7o/o
Total CVAP Other CVAP Other CVAP % Latino CVAP Latino CVAP % Asian CVAP Asian CVAP % Black CVAP Black CVAP % 1,841 1,126 61.20/o 69r 37.5o/o t8 1.Oo/o 5 O.3o/o
E@ REDISTRICTING OO PARTNERS City of Carpinteria
District B
.J
2O2O Census
Latino %
Latino %
2o/o IT
Asian %
5o/o - Asian %
Oo/o
Other %
Other %
Black %
Oo/o
Black %
Citizen Voting Age Population
OLOTCW T f
Corplntori. A!c. Ci/plrbti6 a!a. I
3I
'
)YUND
ovE
*'.e1. -*J ".r .- ;..
1,611 57.8o/o l,106 39.7o/o
Population Deviation Deviation 7o other other % Latino Latino % Asian Asian % Black Blacko/o 2,749 130 43% 63 2.3o/o 9 O.3o/o
TOTAI CVAP OthET CVAP OthCT CVAP 7O LAtiNO CVAP LAtiNO CVAP O/O AS|AN CVAP ASiAN CVAP % BIACK CVAP BIACK CVAP % 2,O25 1,530 75.60/o 383 18.9o/o 112 5.5% o o.o%
6@ REDISTRICTING OO PARTNERS City of Carpinteria
District C 2O2O Census
-'55o/o
42o/o
Other % Latino 70
66a/o
33o/o
Other % Latino %
r il0thiJ,,
lrtillatill
!'r r lJet / 3
i
&!
,o
t.t04
TOWN
1.Oo/o
I
u"
A
'rL
,r4
nteria vf
Asian %
Oa/o
Asian %
Oo/o
Black %
Oo/o
Black %
Citizen Voting Age Population
SANOYI.ANS
covE
*'
Fc.L. to tta4'o
"s v ^-,/"'"
^\f
Population Deviation Deviation % Other Other % Latino Latino % Asian Asian % Black Black % 2,572 -a'7 -3.3o/o 42.9o/o 1/+27 55.5% 26 15 O.60/o
Tota| CVAP Other CVAP Other CVAP % Latino CVAP Latino CVAP % AsiAN CVAP ASiAN CVAP O/o BIACK CVAP BIACK CVAP % 1,476 976 66.1o/o 496 33.6o/a 4 O.3o/o o O.Oa/o
6@ REDISTRICTING OO PARTNERS City of Carpinteria
District D
2,573 -86
f.irsiit.ri! 4/a qiirojntrr,r A,c
i,
-.
2O2O Census
5So/o
4lo/o
Other % Latino %
22a/o
Other % Latino %
Oo/o
Black %
Oo/o Oo/o
Asian % Black % - Asian % i Citizen Voting Age Population : j.n j.,,i 4,n :::"!::::
Population Deviation Deviation % other other % Latino Latino % Asian Asian % Black Black%o -3.20/o 1,435 55.e% 1,063 41.3a/o 60 2.3o/" 15 O.60/o
Total CVAP Other CVAP Other CVAP 7o Latino CVAP Latino CVAP % Asian CVAP Asian CVAP % Black CVA,p Black CVAp o/o I'
1.946 1,484 76.3o/o 440 22.60/o tj O.4o/o O.7o/o
6& REDISTRICTINO
OO PARTNERS
City of Carpinteria
District E 2O2O Census
54o/o
4fo/o
Other % Latino %
JJ-/O
Other % Latino %
-'a"
I
c
Population Deviation Deviation % Other Other % Latino Latino % Asian Asian % Black Black % Citizen Voting Age Population
3o/o n
Asian %
3o/o - Asian %
Oo/o
Black %
1o/o
Black %
2,579 -80 -3.O% 1,074 41.60/o 1,412 54.7o/o 77 3.Oo/o t6 O.60/o Total CVAP Other CVAP Other CVAP % Latino CVAP Latino CVAP % Asian CVAP Asian CVAP % Black CVAP Black CVAP % 1,495 aa4 59.1o/o 527 35.3o/o 56 3.7o/o 28 1.go/o
City of Carpinteria
Cour.rcr- Aceruon Srnrr Reponr
March 14,2022
ITEM FOR COUNCIL CONSIDERATION
lnterim and long-term options for the establishment of City-operated, or sponsored, senior programs, including the provision of a City facility, or facilities, for programming
STAFF RECOMMENDATION
Receive and file the report, and direct staff as determined appropriate.
Sample Motion: I move to receive and file the report (and provide direction to staff as determined appropriate by the City Council.)
BACKGROUND
At the City Council Special Meeting - Workshop on 2022 Work Plan/Draft held on January 23,2022, staff was directed by City Council to research and provide interim and long-term options for the establishment of a senior center and senior programming This work is formally recognized in the 2022 Annual Work Plan under General Government, Program: City Administration, Community Center (Attachment A.) According to United States Census Bureau data1, the median age for Carpinteria City is
42.9 years, 6.4 years more than the State median age, and 9.1 years more than the County median age, potentially indicating a greater need for senior services. Statistics for %o of Population 60 and over, the Old-age dependency ratio, and % Below poverty level by age further supports this finding.
1 United States Census Bureau (https://data.census.qov), Table lD: S0101 (Census - Table Results) and 51701 (State, Countv, Citv)
Geographic Area Median rs
California 36.5
Santa Barbara Cou 33.8
Ca nteria C 42.9
lnterim and long-term options for the establishment of City-operated, or sponsored, senior programs.
March 14,2022
*The elderly, or old.-age, dependency ratio is the ratio of the elderly population (ages 65+) per 100 people of working age (ages 15-64). Dependency raiios are a measure of the age structure of a population. They relate the number of inbividuals that are likely to be economically "dependent" on the support of others. Changes in the dependency ratio provide an indication of potential social support requiremLnts resulting from changes in population age structures.2
ln addition to data from the U.S. Census Bureau, the graph below3, from the State of California Department of Finance, displays population groMh estimates by age within the county of Santa Barbara. The graph shows an estimated population increlse in Santa Barbara County for all age categories 65 and up, between 2O2O and 2030. 2 ClA.gov, The World Factbook, Dependency ratios, Dependency ratios - The World Factbook (cia.gov) 3StateofCaliforniaDepartmentofFinance,eoputatialiforniaandits Counties, California State Census Data Center Network
Geographic Area olo of Population 60 and over
California 19.7
Santa Barbara Cou 20.4
Ca interia 27.4
Geographic Area ot ed den ratio*
California 22.1
Santa Barbara Coun 23.9
nteria C 31.1
% Below level
Geographic Area 55-64 65-74 75 and over
California 26.7 22.5 23.7
Santa Barbara Cou 29.5 12.9 20.5
Carpinteria Citv 28.9 11.6 13.9
R:\Parks, Recreation & Public Facilities\Senior programming lnterim and long-term options for the establishment of City-operated, or sponsored, senior programs.
March 14,2022
2030
2020
r00
95 90
83 80
t3
10 63
60 59
lto
'tS
ao
3t
30 25
20 t:t
t0
5 0
Santa Barbara
County
Female
2tlt t5t rot 5.0r 0 0 s.ft 10t l5t 20x
Male
Though not collectively marketed, a variety of senior services are presently offered by City and non-City organizations. lnventory of existing senior services will be conducted as a part of any program development work. For example, programs offered by the Santa Barbara County Area Agency on Aging, and local resources and services referred through 2-1-l Santa Barbara County.
The purpose of this agenda matter is to allow the City Council to consider interim and long-term senior programming options and to seek direction from the City Council on (a) preferred option(s), to pursue, or research and analyze in greater detail for further consideration by the Council.
prscussroN
At the City Council Special Meeting - Workshop on 2022 Work Plan/Draft ("2022 Work Plan meeting") held on January 23, 2022, members of the public in attendance communicated four main points:
1. An immediate need for senior services.
2. A desire for an exclusive-use facility where seniors can gather for social and programming purposes.
R:\Parks, Recreation & Public Facilities\Senior Programming lnterim and long-term options for the establishment of City-operated, or sponsored, senior programs.
March 14,2022
3. lndividuals and business owners in the community are willing to volunteer their time and/or services in support of senior programming.
4. A desire for the City to develop a long-term senior services plan, though not at the expense of immediate programming.
The following discussion will be organized by interim and long-term options. However, it should be noted that various aspects of interim and longterm options will overlap to varying degrees. For example, utilizing volunteers is a key component of both interim and long-term strategies, but vital to providing services in the near term. In addition, not all long-term strategies are alike in terms of the time needed to complete. For example, hiring staff or contracting with an outside organization to coordinate senior services would take several months, while establishing a new senior center facility could take several years.
lnterim Options
At the 2022 Work Plan meeting, members of the public focused their discussion on points 1,2, and 3 above. An immediate need was expressed for an exclusive space to gather for clubs, formal and informal social events, and programs and classes. ln the interim, it was conveyed that these activities could be organized exclusively by volunteers with support from the City for items such as insurance coverage, participation waivers, and program registration.
Veterans Memorial Hall was specifically mentioned by members of the public as a suitable interim space. While use of the hall and its meeting room is an option, its exclusive use would require further study, likely requiring adjusting or eliminating existing programming there. No other City-owned facilities have been identified as suitable and available for exclusive use, although other sites could be explored. As an alternative, City Council may direct staff to research non-public spaces within the citylimits that may be suitable and available for exclusive use.
On July 1,2022, the City of Carpinteria will assume direct operation of the soon to be Carpinteria Community Library. Space at the library is limited and multipurpose in nature; however, several adult programs are scheduled to be offered. City Librarian, Jody Thomas, is in direct contact with members of the public regarding senior programming. Though space in the library is not available for exclusive use, its proximity to Veterans Memorial Hall, and character as a community center for all, make it a valuable and noteworthy extension to any senior services programming, interim and long-term.
While a senior center is often the hub of a senior services program, otfsite activities are not uncommon in senior programming. For example, picklebaLl and yoga classes are conducted in City parks, exercise classes are provided in mobile home park communal spaces, and informal gatherings or special events are held at local businesses. As a specific example in Carpinteria, lap swim and aqua aerobics are offered at the R:\Parks, Recreation & Public Facilities\Senior programming lnterim and long-term options for the establishment of City-operated, or sponsored, senior programs.
March 14,2022
Community Pool. Though not specifically designed for seniors, these programs have a high level of senior participation. The coordination of similar activities may be considered as a temporary replacement for, or supplement to, a designated space, whether exclusive or non-exclusive.
Other supplemental options, for the interim (and long-term), include thorough identification of existing senior service programs offered by local and county agencies in the area. These programs can then be included as part of wider senior services menu promoted to Carpinteria residents. An example of such an agency is the Central Coast Commission for Senior Citizens, the designated Area Agency on Aging for Santa Barbara County.
Long-term Options
As discussed, there is overlap between interim and long-term options for senior services. For example, utilization of volunteers, partnership with the library, and collaboration with local businesses, outside agencies, and others, is key to interim and long-term strategies. Below is a list of long-term options not yet discussed in detail. . Dedicated staffing
o Grant Programming
o Development, long-term leasing, or construction of permanent senior services facility.
Coordination of volunteers, program marketing and promotion, registration, contract management, grant writing, and other key components of a successful senior services program will require dedicated staffing. ln the interim, program offerings would be limited by the absence of this vital resource.
Potential long-term options include hiring dedicated senior services staff to the City's Park, Recreation, & Community Services Department or collaborating with an outside agency, as the City has successfully done in the past with organizations such as CommUnify (formerly Community Action Commission), Girl's Inc, Boys & Girls Club and Carpinteria Children's Project. With direction from City Council, staff can research the viability and cost-implications of one or both of these options, or other alternatives as directed.
ldentification, submission, and tracking and reporting for grants to support senior services is important to the success and sustainability of a long-term strategy. Such grants may assist with staffing and program costs, as well as future development or construction of a permanent senior center.
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POLICY CONSISTENCY
2022 Annual Work Plan, General Government, Program: City Administration, Community Center.
The objectives of this Work Plan item are: To determine the need and interest in a community center as well as feasibility. This work is consistent with the City's interest in meeting the needs of all members of the community.
FI NANCIAL CONSIDERATIONS
No dedicated funding for senior services currently exists. The City provides support for a variety of programs and services used by seniors including financial support'for local community service providers. Based on direction provided by the Councii, financial implications will be analyzed and provided as a part of any future reports on project, program and service options.
LEGAL AND RISK MANAGEMENT CONSIDERATIONS
There are no legal or risk management considerations presented with this report.
OPTIONS
1. Receive and file the report and direct staff to return at a future council meeting date with detail on specific options as directed.
2. Receive and file the report.
PRINCIPAL PARTIES EXPECTED T MEETING
There are no principal parties expected at the meeting
A MENTS
Attachment A:2022 Annual Work Plan under General Government, Program: City Administration, Community Center
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Staff contact: Michael Ramirez, Assistant City Manager
805-755-4450, [email protected]. us
Reviewed by: Dave Durflinger, City Manager
(805) 755-4400, daved @ci. carpinteria.ca. us ture
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ATTACHMENT A
R:\Parks, Recreation & Public Facilities\Senior programming General Government
Program: City Administration
Community Center
Proiect Description
The purpose of this Work Plan item is to collaborate with community groups and local service providers to determine needs, interests and possible locations for a community center that can meet the space needs of agencies providing services to seniors, youth and special needs groups, e.g., people experiencing homelessness, as well as community gathering, activity, and meeting space.
Obiective and Policv Consistencv
The objectives of this Work Plan item are: To determine the need and interest in a community center as well as feasibility. This work is consistent with the City's interest in meeting the needs of all members of the community.
Previous and Ongoing Work
o The City stays abreast of local demographic information in order to educate decisionmaking concerning policies and community service need. o The City facilitated exploration of a community center at the time the Main School was closed.
o A growing number of services that could be provide d at a community center are currently being accommodated at the Veterans Hall complex in space that is not ideally suited in terms of size and location.
. The City Council received a citizen request in2020 for it to consider the establishment of a Senior Center and the Council requested that it be included for consideration in the subsequent Work Program.
Tasks
1. Review 2020 U.S. Census data for demographic information and trends that can contribute to the City's understanding of community needs now and in the future.
2. Identifr stakeholders and conduct interviews and/or meetings to identifr interest and needs.
3. Identifr possible locations for a community center, estimate start-up costs and barriers to establishment.
4. Prepare a report for City Council consideration of next steps.
Product
o A plan and implementation strategy for a community center that meets local needs.
Staff Requirements:
o Assistant City Manager and General Government staff
o Community Development Staff
o Parks, Recreation and Facilities staff
Budeet
This matter will involve costs associated with staff time Priorifv
Medium
Funding Sources
General and Measure X Funds
City of Carpinteria
COUNCIL AGENDA STAFF REPORT
March 14, 2022
ITEM FOR COUNCIL CONSIDERATION
Community Development Block Grant (CDBG) Committee recommendations concerning the 2022-2023 Public Services Grant Applications and allocation of program funds.
STAFF RECOMMENDATION
Allocate the CDBG Public Services Grant Funding pursuant to the recommendations of the City's CDBG Committee to equally share the funds between Peoples' Self-Help Housing's Carpinteria Camino Scholars program and the United Boys & Girls Club of Santa Barbara County's Carpinteria Club - College Bound.
Sample Motion: I move to allocate the 2022-2023 CDBG Public Services Grant Funding equally between the Peoples' Self-help Housing and Carpinteria Boys & Girls Club programs, as recommended by the CDBG Committee. This motion requires a roll call vote.
BACKGROUND
The County of Santa Barbara receives an annual allocation of federal Community Development Block Grant (CDBG) funds from the United States Department of Housing and Urban Development to fund a wide range of public service activities, including, but not limited to employment services, child care, crime prevention, education programs, and health services. The program is divided into two grant funding categories, Public Services and Capital Projects. CDBG Public Service grant funds may be used to pay the costs of rent, utilities, staffing, supplies, materials, while the Capital Project grant funds may be used to pay for construction costs, project management, labor and materials.
As a lead agency, the County of Santa Barbara heads the Santa Barbara County Urban County Partnership, which, in addition to unincorporated areas of the County, includes the cities of Buellton, Solvang and Carpinteria. The County of Santa Barbara invited applications for funding through the CDBG program under the 2022-2023 Comprehensive Notice of Funding Availability (NOFA). The NOFA was distributed to local agencies and service providers through a mailed and emailed notice.
CDBG Staff Report
March 14, 2022
To assist in allocating the Public Service grant funds available to Carpinteria from this program, the City Council in 2007 appointed a three-member committee comprised of one City Planning Commissioner and two members of the public who reside in the City.
The Committee serves as a review body and each year reviews applications and makes recommendations to the City Council on grant funding to support the following priorities identified in the County of Santa Barbara's Consolidated Plan:
□ Goal I - Decent, Affordable Housing: Provide decent, affordable housing for the community's lowest income households, including households with special needs. □ Goal II - Suitable Living Environment: Improve the living environment/ quality of life in low-income neighborhoods.
□ Goal Ill - Expanded Economic Opportunity: Create economic opportunities for residents and businesses in low-income areas of the community.
The City's first program year was 2007, when it received an allocation of $20,335. The allocation grew to a high of $26,000 in 2009 and has declined each year since as CDBG funding has been cut annually through the federal budget process. Applications to the City are indicative of need, having consistently exceeded funds available. This year, the City received four applications totaling nearly $50,000 while available funds for Carpinteria are estimated to be approximately $16,394.
DISCUSSION
The CDBG Committee met on February 25, 2022 to review the four applications submitted. A summary of each request is included below and the application forms are included as attachments to this report.
The Committee found that all four applications described programs of immense value to the Carpinteria community and were deserving of funding. The Committee expressed the strongest support for the programs of People's Self-Help Housing, Girls Inc. and the Boys & Girls Club. The committee was in agreement to fund People's Self-Help Housing, however, it was split between funding Girls Inc. or the Boys & Girls Club.
Arguments in support of Girls Inc. included their potential for a greater service impact due to their high number of estimated beneficiaries and their focus on child care, a particularly critical child care social service safety net program during the pandemic.
Arguments in support of the Boys & Girls Club included recognition of the long history of service in the community and that the City's funding contribution would potentially play a more significant role in their budget as indicated in the applications (the $15,000 requested grant would amount to 2% of the total budget for Girls Inc. and 4% of the total budget for the Boys & Girls Club).
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CDBG Staff Report
March 14, 2022
After much deliberation, in a 2-1 vote the Committee recommended awarding funding to the People's Self-Help Housing program and Boys and Girls Club program. The Committee identified that these programs aligned best with the CDBG funding goals, were Carpinteria based, and served clients locally. The Peoples' and Boys & Girls Club are requesting $17,000 and $15,000, respectively; the Committee recommended allocating 50% of available CDBG funds to each of the two programs.
Peoples' Self-Help Housing - Camino Scholars Carpinteria Learning Center The Camino Scholars program serves English language learners and students from low-income households. Camino Scholars is an after-school program occurring each of the 180 school days per year, plus an additional 40 days. Peoples' also operates College Club, which assists the same demographic with college enrollment and retention, starting in high school and until students complete their final college degree.
The grant funds would be used to fund salaries of Educators at Camino Scholar's Dahlia Court learning center in Carpinteria. Through the programs described above, the Educators provide after-school and supplemental education services as well as college prep and retention services. During the grant period, the program is expected to serve 90 parents, caregivers, and students in grades 1-12 and college. The Peoples' application is included as Attachment A.
The Boys & Girls Club - Carpinteria Club College Bound
The Boys & Girls Club, Carpinteria Club's College bound program, is designed to guide students through the process of reaching high school graduation and exploring options for next steps after graduating. The Carpinteria Club will be introducing this program in 2022 for the first time. The program will include case management, career exploration workshops and field trips, college bound prep classes/webinars, parent workshops, daily tutoring and math/science tutoring, mentoring, and assistance with college applications and securing resources for college. The Carpinteria Boys & Girls Club is proposing to use the requested funds to pay its professionally trained staff, who make the Clubs various programs possible. The Carpinteria Boys & Girls Club application is included as Attachment B.
Girls Inc. of Carpinteria
Girls Inc. of Carpinteria will provide programming for local youth and families from lowincome backgrounds. Girls Inc. is open when schools are closed, including after school, summers, and other breaks serving as a critical child care social service safety net program. Out-of-school programming provides for the development of girls' future academic and career interests while meeting immediate child care needs as families recover from the pandemic. The Girls Inc. application is included as Attachment C.
Organic Soup Kitchen's North County Food Security Program The Organic Soup Kitchen makes and delivers metabolic oncology SoupMeals to support the health of low-income seniors, cancer survivors and those with chronic N:\Director\CDBG\2022\CC Staff Report 03 2022.docx
CDBG Staff Report
March 14, 2022
illness. Meals are specifically formulated to provide nutritional security and address the needs of people with compromised immune systems. The program will reduce financial strain and provide a mental health check via volunteer delivery drivers. The organization has been in operation for 12 years. Funding requested would support program staffing.
Organic Soup Kitchen's application is included as Attachment E.
POLICY CONSISTENCY
This item can be found consistent with the City's Housing Element policies of supporting the funding of programs that meet the goals of the Santa Barbara County HOME Consortium and CDBG Urban County Consolidated Plan. The application requests support implementation of Housing Element Program Category 2 and 4, policies specifically assigned to provide transitional housing, homeless services and suitable affordable housing.
FINANCIAL CONSIDERATIONS
The City's CDBG funds are intended to be used to support improved community facilities and services that support affordable housing, suitable living environments and expanded economic opportunities. The amount of money the City receives is determined by HUD through a statutory formula, which is based on objective measures of community needs including the extent of poverty, population, housing overcrowding and age of housing.
CDBG funds are intended to be fully allocated annually and, although the City may defer allocation of some or all of its allocation, the City cannot stockpile the money indefinitely under the program and failure to timely allocate the funds could put them in jeopardy.
The following table lists the requested program funding from the City for each of the applications received. Some applicants also requested funding from other jurisdictions.
The application forms are included as attachments to this report.
Requested Program Funding from Carpinteria
Peoples' Self-Help Housing $ 17,000
Boys and Girls Club $15,000
Girls Inc $15,000
Organic Soup Kitchen $ 1,000
TOTAL $48,000
LEGAL
Santa Barbara County has been designated as an Urban County by HUD since 2006; therefore, the City can expect to continue to receive its allocation of funds through the CDBG program into the future. Administration and compliance monitoring are managed by the Santa Barbara County Housing and Community Development Division of the Community Services Department.
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CDBG Staff Report
March 14, 2022
OPTIONS
A. The Council could choose to award the grant recommended by the Committee.
B. The Council could supplement the award via one of its discretionary funds, i.e., General or Measure X, as has been done on a limited and exceptional basis in past years. Should the City Council elect to consider this option it would need to direct that a separate matter be scheduled on a subsequent agenda.
C. The Council could also choose to amend a funding amount or decline to fund one or more of the request(s).
PRINCIPAL PARTIES EXPECTED AT MEETING
Representatives of Applicants.
ATTACHMENTS
A. Peoples' Self-Help Housing's (Camino Scholars) CDBG Public Service Application
B. United Boys & Girls Clubs of Santa Barbara County's (Carpinteria Club- College Bound) CDBG Public Service Application
C. Girls Inc of Carpinteria CDBG Public Service Application D. Organic Soup Kitchen's CDBG Public Service Application Staff contact:
Marysol Smith, Associate Planner
(805) 755-4451; [email protected]
Reviewed by:
Steve Goggia, Community Development Director
(805) 755-4414, [email protected]
Reviewed by:
Dave Durflinger, City Manager
(805) 755-4400, [email protected]
) Signature
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ATTACHMENT A
Peoples' Self-Help Housing
Camino Scholars
Community Development Block Grant Public Service Application City Council Staff Report
March 14, 2022
A. Applicant Information
Completed by [email protected] on 1/7/2022 3:42 PM
Case Id: 31573
Name: PSHHC Camino Scholars Carpinteria Learning
Address: *No Address Assigned
A. Applicant Information
Please provide the following information
Click here to download the FY 2022-23 NOFA
ORGANIZATION INFORMATION
A.1. Legal name of organization
People's Self-Help Housing Corporation
A.2. Physical Address
1060 Kendall Rd. San Luis Obispo, CA 93401
A.3. Mailing address
1060 Kendall Rd. San Luis Obispo, CA 93401
A.4. Organization Web Site
People's Self-Help Housing Corporation
A.5. DUNS Number
096414412
A.G. Federal EIN/TIN Number
95-2750154
PRIMARY CONTACT INFORMATION
A.7. Title
Grants Manager
A.8. First Name
Forrest
A.9. Last Name
Eastham
A.10. Phone
8057813088
A.11. Email
[email protected]
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ADDITIONAL CONTACT INFORMATION
A.12. Agency's Chief Executive
Ken Trigueiro
A.13. Phone
8057813088
A.14. Email
[email protected]
A.15. Program Coordinator
Joanna Dominguez
A.16. Phone
8054003220
A.17. Email
joa n [email protected]
A.18. Financial Coordinator
Adriana Figueroa
A.19. Phone
8055402442
A.20. Email
[email protected]
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B. Funding Source
Completed by [email protected] on 1/7/2022 3:42 PM
Case Id: 31573
Name: PSHHC Camino Scholars Carpinteria Learning
Address: *No Address Assigned
B. Funding Source
PLEASE READ THESE INSTRUCTIONS CAREFULLY
Applicants are invited to apply for funding from any of three sources:
• Community Development Block Grant (CDBG) Public Services • Human Services General Fund - Basic Services
• and Human Services General Fund - Best Practices.
An applicant may apply for funding for a single program from multiple sources, or for multiple programs from a single source, by submitting multiple applications. However, each individual application must select only one program and one funding source.
A description of each funding source follows. Please read carefully before selecting ONE funding source for this application.
CDBG Public Services: CDBG funds are provided to the County by the Federal government to be allocated to local projects. Subrecipients will be required to demonstrate that they serve a predominantly low- to moderate-income clientele as specified in Section E of this application, and must document the demographics of their clientele.
HSC General Fund - Basic Services: Basic Services programs meet the basic needs of community members, and applications may request $15,000 to $50,000. There are no special requirements associated with this funding source.
HSC General Fund - Best Practices: Best Practices programs are innovative programs providing tangible, lasting benefits to clients, and applications may request $50,000 to $100,000. Applicants must demonstrate in Section H of this application that the proposed program is research based, provides benefits above and beyond meeting clients' basic needs, and participates in a process of continual evaluation and improvement.
Bl. Please select the ONE funding source for which you are applying in this application:
CDBG Public Services
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C. Funding Request
Completed by [email protected] on 1/14/2022 10:18 AM
Case Id: 31573
Name: PSHHC Camino Scholars Carpinteria Learning
Address: *No Address Assigned
C. Funding Request
Please provide the following information.
Cl. Please select the funding source for this application.
CDBG Public Services
C2. Amount requested for this program:
$17,000.00
C3. Total Requested Program Funding by Jurisdiction. Enter amounts requested for each jurisdiction. Minimum $15,000 grant request for Santa Barbara County.
Santa Barbara County $0.00
Carpinteria $17,000.00
TOTAL $17,000.00
C4. Have you applied, or will you also be applying for CDBG funding from any of the listed jurisdictions? No
CS. If yes, list the amounts requested from each jurisdiction and whether or not the funds have been committed. If no, leave this table blank.
Amount($) Committed?
Goleta $0.00 N/A
Lompoc $0.00 N/A
Santa Maria $0.00 Yes
City of Santa Barbara $0.00 N/A
TOTAL $0.00
CG. List the name(s) and title(s) of the organization's staff who attended mandatory training.
Forrest Eastham, Grants Manager
Adriana Sousa, Grants Coordinator
C7. Select the Supervisorial district in which the program office is located.
District 1- Williams
CB. Agency Mission Statement
We build permanent, supportive housing with site-based services that offer opportunities to change lives and strengthen communities on the Central Coast of California.
Years of operation
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C9. How long has your agency been in operation?
51 ClO. How long has the proposed program been in operation? 14 C11. Was the proposed CDBG program funded by the County in FY 2021-22? Yes
C13. Is your agency a Faith-Based Organization?
I.e. congregations; national denomination networks (ex: Catholic Charities, Lutheran Social Services) or networks of related organizations (ex: YMCA and YWCA); and freestanding religious organizations, which are incorporated separately.
No
ClS. In addition to the proposed program for CDBG/HSC funds, please provide a brief description of all of your Agency's programs and services.
Serving the Central Coast for over SO years, PSHH developed and manages 53 affordable supportive housing properties throughout Santa Barbara, Ventura, and San Luis Obispo counties. Each of these properties is enriched with onsite supportive health and education services, available to residents free of charge, barrier or restriction.
Our supportive services have been demonstrated to promote residents' housing resiliency, catalyze access to opportunity, and improve long-term health outcomes. Through the Supportive Housing Program (SHP), residents gain access to case management provided by in-house clinical social workers. Residents also have access to PSHH's Camino Scholars education program, for which funding is being sought.
In all, we own or operate 1,938 rental units with 5,287 residents. Residents of our properties are 80% Latine, and 12% were homeless prior to transitioning into PSHH housing. Residents' median household income is $37,168.
PSHH provides dedicated housing for low-income families, farmworker households, veterans, persons living with disabilities, seniors, and those making the transition out of homelessness.
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D. Program Information
Completed by [email protected] on 1/14/2022 11:55 AM
Caseld: 31573
Name: PSHHC Camino Scholars Carpinteria Learning
Address: *No Address Assigned
D. Program Information
Please provide the following information.
D1. Name of program
Camino Scholars Carpinteria Learning Center, Serving English Language Learners from Low-Income Households D2. Street address of the proposed program
1305 Dahlia Court Carpinteria Carpinteria, CA 93013
D3. Briefly summarize the program that is to be funded with CDBG/HSC funds. You will have an opportunity to provide a more detailed description in question C.8 below.
Camino Scholars operates 10 learning centers in Santa Barbara County located at PSHH's affordable housing properties, including Dahlia Court Learning Center in Carpinteria. Serving English Language Learners and students from low-income households, we provide under-resourced students with 180 afterschool days annually, plus 40 days during academic breaks, of culturally-relevant academic support, comprehensive afterschool enrichment programming, and college preparatory and retention services.
D4. Select the Human Services Commission priority that best describes your agency's proposed program for which you are seeking funding.
Sustain critical social service safety net programs countywide for children, families, seniors, homeless, persons with disabilities, victims of abuse and other vulnerable populations D5. Enter the number of persons, by income, expected to be served by the proposed program during the fiscal year July 1, 2022 - June 30, 2023.
Count all members of a household when the entire household is served (e.g. food banks); for services targeting individuals (e.g. mental health counseling), count only the person receiving services.
Persons 0-30% 50
Persons 30%-50% 35
Persons 50%-80% 15
Persons >80% 0
TOTAL 100
D6. Define the program's service area. This may be defined in terms of streets, census tracts, city/county boundaries, or another similar method.
This program serves students and their families who reside within the Carpinteria Unified School District.
D7. Select the area of the County which the program primarily serves.
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South County
D8. Describe the program to be funded, including the type of activities that will be provided and the population to be served.
Grant funds will be used to cover staff salary expenses for educators at Camino Scholars' Dahlia Court Learning Center in Carpinteria. During the grant period, the program will serve at least 90 individuals, 60 parents and caregivers, and 30 students ranging from kindergarten to college. The program is free of charge, barrier, or enrollment restriction to families we serve.
The Dahlia Court Learning Center serves K-8 students with 180 days annually, plus 40 days during summer, of culturally-relevant tutoring in English language literacy and mathematics. The learning center is open daily, providing an average 30 hours of direct support per week. The program is equipped to scale to hybrid formats, with students utilizing remote platforms and disctrict- and program-issued technology, as State restrictions and public health and safety measures dictate.
Educators work with students to co-develop individualized learning plans, adapting curriculum in response to students' unique needs, learning styles, and academic challenges experienced while working through their publicschool curriculum. Educators frequently serve as advocates and liaison for students and their caregivers, maintaining regular communication with students' instructors and connecting families to success-supporting resources, including food security, transportation, counseling, or disability accommodations.
We also serve prospective first-generation college students through College Club, our college readiness and retention counterpart. Current high school students and continuing college-enrolled students receive college navigation and admissions advising, course planning support, assistance securing financial aid options, and ongoing retention services provided by program staff. Students also have access to additional peer-to-peer mentorship meetings during academic breaks. These services have, to date, allowed College Club to maintain a 98% rate of college persistence and graduation among those enrolled.
D9. Provide a concise, objective statement of work to be incorporated into the program's contract if the program is selected for funding.
The project will support operation of Camino Scholars' Dahlia Court Learning Center at 1305 Dahlia Court in Carpinteria, which serves 30 students and their parents from kindergarten through college. Funds will cover salary expenses for program educators based at the learning center, providing at-risk students with afterschool tutoring, academic support, and college prep and retention services.
DlO. Describe the unmet need to be addressed by this program According to the California Department of Education, English Language Learners and students from low-income households, such as those served by Camino Scholars' Carpinteria learning center, consistently suffer lower rates of grade-level proficiency and lower scores on standardized tests, such as the Smarter Balanced (SBAC) test, California's standardized student testing instrument. Using this metric to determine at-risk students, 100% of students enrolled in the program are considered at-risk.
Within Carpinteria Union School District, 74.5% of students are Latine, and 42% are economically disadvantaged. 90% of students enrolled in Camino Scholars primarily speak Spanish or Mixtec in the home, placing parents at an immediate disadvantage when communicating with students' instructors and school administrators, frequently prohibiting parents from fully assisting their children with academics, and creating barriers to parental involvement and advocacy. Camino Scholars is unique in serving unmet need for this population, and is the only program within the community which serves these demographics with literacy and math tutoring and continuing college preparatory and retention services through college graduation. We are also the only program providing these services free of charge to those we serve.
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end of 3rd grade, and in mathematics by the end of 5th grade. These metrics have been shown to be determinants of long-term academic achievement, where students failing to meet this mark are 13 times less likely to complete high school.
As the Covid pandemic continues to exacerbate existing economic, education, and health disparities for the demographics we serve, our program also addresses the increased need for the referral-based navigation services and access to success-supporting resources on which our students and their families have come to depend.
Dll. Describe this program's needs assessment process. How did your agency determine the need for this program, and how often do you reevaluate and perform needs assessments? Camino Scholars conducts initial and ongoing needs assessments to determine program demand and inform program development. Initial outreach is conducted by program educators to students' families to inform them of program offerings and services. Parent and caregiver surveys are administered on a routine basis to solicit input and insights into opportunities for program enrichment. Program staff discuss input received at monthly departmental meetings and regularly seek opportunities for professional development, collaborative partnerships, or other available resources which could enrich the classroom experience and improve learning outcomes for the students we serve.
Community needs are determined based on municipal and CA Dept. of Education data, program demand, feedback from school districts, parents and caregivers.
D12. Describe how your agency collaborates with other organizations that provide similar services and how you work together to reduce duplication, share data, and collaborate on the provision of services. Explain the results.
PSHH's ongoing collaboration with partnering agencies in the community is an essential component of service coordination within Camino Scholars. In our effort to continually enrich programming for the students we serve, Camino Scholars works to forge new, and deepen existing partnerships with a wide array of public and private community partners. Often, service coordination is the greatest area of need, especially for families facing disproportionate economic and health effects from the pandemic. Through partnerships with local food banks and County agencies such as Public Health, educators help address challenges faced by students' families which threaten to disrupt learning and retention, such as food security, lapses in medical coverage, counseling needs, or disability accommodations. Often, our educators' language support and similar buffering services are in high demand, and help ensure that residents are appropriately connected to resources that support student success and foster parental engagement. Our collaborative partnerships allow us to enhance our safe, supportive learning environments and to coach parents on how to better advocate for their children as an essential factor in learning and social development.
Ongoing collaboration with school districts has enabled educators to connect under-resourced families to essential distance learning technology. As many of our students' families cannot afford computers or internet in the home, this has not only supported students in the classroom but also improved access to critical telehealth services. For families with multiple barriers to care, including lack of access due to countywide shortages in providers, these services have been life-altering.
D13. How are clients referred to the program?
Our student population comprises students attending schools within the Carpinteria Unified School District, including many residing at PSHH housing properties in Carpinteria. Households moving into any of the four PSHH affordable housing properties within the City must typically earn 50% or less of Area Median Income. Students from each of these properties are referred to the program upon move-in, through orientation provided by PSHH's on-site property management. Residents receive information about PSHH's Supportive Housing Program (SHP), which provides residents with on-site case management and health services provided by clinical social workers, as well as the Camino Scholars program. Non-PSHH residents are typically English Language Learners who are referred to the program by instructors and officials from Carpinteria Unified School District.
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D14. Describe your program's outreach or marketing activities to reach primarily low-income persons.
Clients typically come from PSHH's four affordable housing properties in Carpinteria or from the greater community, with the program being open to non-PSHH residents who are English Language Learners and/or students from lowincome households. Outreach is conducted on campus at Carpinteria Unified schools at the start of the academic year through school assemblies, orientation events, and school resource fairs where students and parents learn about afterschool programs available to them and serving their unique needs. Often Camino Scholars educators and program staff coordinate classroom visits with District instructors where they raise awareness about the program and distribute program literature and relevant contact information. Outreach to PSHH residents is conducted upon movein, through orientation at a PSHH property, whereupon property managers provide residents with multilinguallyaccessible program literature and key points of contact should they wish to enroll or receive more information. Once the parent, caregiver, school instructor or administrator of an eligible student decides to initiate services, an intake form is completed and returned along with an application packet. Program administrators then arrange an interview with the student and family wishing to enroll. Following acceptance into the program, the student and family receive a complete orientation, are assessed to determine whether any learning resources are needed by the student, and begin attending the program through their learning center.
DlS. Describe how your organization provides culturally sensitive services and ensures access to non-Englishspeaking populations.
Camino Scholars is unique in its provision of mentorship and tutoring services which are culturally-relevant, which studies show to be effective in reaching diverse students typically underserved by public school systems, boosting classroom engagement, cognitive processing, and social development. Our educators are bilingual and reflective of our service demographic, empowering students through representative mentorship. Built on socio-emotional learning (SEL) frameworks, our program takes an evidence-based approach to building students' interpersonal skills and confidence alongside academic proficiencies. All Camino Scholars program materials are provided in both English and Spanish to enhance access to services, with services in Mixtec or other dialects also available upon request. If translation services in ASL or languages not spoken by staff are required, program staff coordinate with appropriate public agencies to connect the household to these resources.
Camino Scholars' curriculum is highly adaptive and inclusive, and program educators are trained in trauma-informed, mental health-aware instruction methods which foster students' emotional resilience and encourage learning persistence. Educators are able to recognize students with neuro-atypical needs, including autism spectrum or learning disabilities, in some cases before students and parents are aware, and assist in providing referrals to connect families to supportive resources, disability accommodations, or adaptive learning tools.
D16. How do you ensure that the target population has access to your services? (E.g. transportation assistance, remote or at-home delivery of services, etc.). Are all facilities used to provide program-related services ADAcompliant? Camino Scholars ensures access to its services via on-site, in-person learning formats at PSHH learning centers, as well as via its robust hybrid learning platform, through which students with mobility or transportation difficulties may access and attend the program. Program staff frequently coordinate services which enhance access to the program, including critical transportation, securing essential learning technology, or connecting students in need of learning accommodations or adaptive tools to appropriate community resources to ensure an equitable learning environment for all enrolled students. PSHH properties are built to ADA accessibility standards, and many of its rental properties are dedicated to serving the needs of residents living with disabilities and seniors. Educators are also bilingual in the languages spoken by our target population, with program outreach being conducted in Spanish and Mixtec as needed, and all printed and digital program literature being made accessible in Spanish as well as English.
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E. Federal Eligibility
Completed by [email protected] on 1/11/2022 5:07 PM
Case Id: 31573
Name: PSHHC Camino Scholars Carpinteria Learning
Address: *No Address Assigned
E. Federal Eligibility
Please provide the following information.
Is this an application for CDBG funds?
Yes
El. Select ONE of the following criteria under which the proposed program qualifies. (Click on each option to see the definition before making your final selection).
Low-Moderate Clientele
E4. Low-Moderate Clientele
Low-Moderate Clientele: Information on income must be collected for ALL clients or households to demonstrate that at least 51% of the clients served are low- or moderate-income.
The applicant agrees to income qualify its clientele in accordance with 24 CFR Part 5, and to collect race and ethnicity information from its clientele in accordance with Census categories.
Income information must be collected for ALL adults aged 18 or older, including low-income and non low-income persons or households to demonstrate that at least 51% of those served are at or below 80% of Area Median income as published by HUD annually for the Santa Barbara County/Santa Maria Metropolitan Statistical Area (MSA). If a client cannot or will not provide income documentation, they must be presumed to be above 80% of Area Median Income.
If the proposed program does not meet the definition of Area Benefit or Presumed Beneficiaries, the Agency must perform income certification verifying at least 51% of clients served have incomes at or below 80% of Area Median Income. For example, if the project will serve 100 clients, at least 51 of these must be determined to be at or below 80% of AMI for Santa Barbara County to meet CDBG objectives.
ES.
0 Agency attests that it will income-certify ALL clients benefitting from the proposed program in accordance with 24 CFR 5.609-612. This includes collecting pay check stubs, bank statements, federal subsidy monthly statements, e.g.
SSI, and asset information. The collection of income tax returns alone is not a sufficient source of documentation and may be used only to confirm or verify income.
E6. Please provide a brief description of current and/or past agency experience in performing and determining individual/household income. Include sources of documentation used and responsible agency/staff experience in this regard.
Camino Scholars students are generally either residents of PSHH affordable housing properties or residents from the surrounding communities. PSHH household are screened upon move-in and household income is verified via HUD and Printed By: James Francis on 2/10/2022 11 of 26
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USDA protocols. Household income is recertified annually thereafter. Household income is recorded in PSHH's resident database, where this information is available to those reporting on the grant-funded project.
Camino Scholars programming is also available to students from the greater community who are English language learners and/or students from low-income households. While there are no income restrictions limiting access to these free services, families from the greater community self-report their income when enrolling their students, and report income again every academic year upon re-enrollment.
E7. If agency clientele qualify as "low-income" in accordance and definition by another federal agency and/or program, such as food stamps, please indicate this and how it is/will be documented as consistent with CDBG income qualifications, e.g., other federal means-tested, needs-based programs related to housing, health care, education, nutrition, etc.
When reporting low-income clientele, grant and program administrators reference the household income and household size and determine income levels based on the Area Median Income for Santa Barbara County as determined annually by HUD.
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F. Program Goals
Completed by [email protected] on 1/14/202212:00 PM
Case Id: 31573
Name: PSHHC Camino Scholars Carpinteria Learning
Address: *No Address Assigned
F. Program Goals
Please provide the following information.
Fl. Identify the number of unduplicated clients to be served by the proposed program.
If a person receives multiple counseling sessions annually, count that person one time. If a person visits a food bank multiple times in the year, count all members of the family at each visit. 90 F2. List up to two other quantifiable outputs/performance targets. For each output or target, describe how program participants' lives will be improved.
Output examples:# of services provided, e.g. meals, classes, counseling or case management sessions, etc. Impact examples: improve nutrition/health, increased self-sufficiency, change in economic status, etc.
Goal Description Number Impact Expected
By end of academic year, 25% 30 Students attaining these milestones will be 13x more likely more 3rd graders will reach to attain their high school degree, and will increase their grade-level (GL) English competitiveness in college admissions applications. literacy proficiency, and 25%
more 5th graders will reach GL
math proficiency, than their
peers.
The student cohort will attain a 60 Improved rates of literacy and math will translate to improved final 60% or more improvement in grades and SBAC test scores among students enrolled literacy and mathematics
proficiencies overall
F3. List two quantifiable outcomes. Outcomes should be related to the impacts described in the goals above.
Outcome examples:# of clients who report improved well-being on surveys or measurements,# of clients who enter permanent housing, etc.
Goal Description Number Impact Expected
Parents will receive coaching and 60 Increased parental engagement assistance in advocating for their will improve students' children. academic outcomes and grades.
Rate of high school persistence 100 100% of high school persistence and completion among students and graduation enrolled in Camino Scholars' College Club counterpart, with those eligible for graduation proceeding applying for college admissions.
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F4. Describe your client intake process. You will be required to upload a blank intake form in the "Required Documentation" section.
Note: To qualify for an award of CDBG funds, the agency must collect race and ethnicity information from all clients and, if required, income documentation.
Clients come from either PSHH's four affordable housing properties in Carpinteria or from the greater community. The program is open to English Language Learners and students from low-income households. After responding to outreach from property managers, program literature, neighbors, or schoolteachers and administrators, the caregivers of eligible students complete the intake forms attached to the enrollment application, upon which an interview is scheduled between educators and the student and their family. Families wishing to enroll and have their children attend on a steady and regular basis are accepted into the program without charge.
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G. Capacity
Completed by [email protected] on 1/14/2022 10:50 AM
Case Id: 31573
Name: PSHHC Camino Scholars Carpinteria Learning
Address: *No Address Assigned
F. Capacity
Please provide the following information.
Gl. Describe your Agency's experience and capacity in assisting clients and meeting goals and objectives.
PSHH is the Central Coast's longest-serving nonprofit affordable housing developer, serving Santa Barbara, Ventura, and San Luis Obispo counties for over 50 years. Established in 2002, the Camino Scholars Education Program operates 10 learning centers in Santa Barbara and San Luis Obispo counties and serves 500 students annually from kindergarten through college. Our students, most of whom are classified as English Language Learners and come from low-income families and historically under-resourced demographics, are now attaining proficiency rates in English language literacy and mathematics which outpace their English-only speaking peers. All students have an absenteeism rate of less than 5% and all of our continuously-enrolled students graduate from high school. Among students enrolled in the College Club counterpart, our cohorts have maintained a college persistence and graduation rate of 98%. Through the assistance of our financial aid advising services, most of our students have completed their degree with minimal to no student debt accumulation, setting them firmly on the path to lifelong resiliency.
G2. Describe your organizational plan to continue programs should there be a reduction in staff or volunteers in the face of another health emergency or natural disaster.
PSHH ensures the strength of its organizational and departmental staffing structures through recruitment and retention practices which prioritize hiring best practices that ensure highest levels of capabilities among our candidates and preserve the continuity of the high standard of care for which PSHH is known. PSHH's in-house Accounting and Finance department provides expert fiscal oversight, maintaining overhead efficiency and securing asset reserves. These fiscal strategies ensure the Camino Scholars program's sustainability and strength of staffing structures while keeping services free of charge or barrier for the students and families we serve. Should another health emergency, workforce reductions, or natural disaster occur, Camino Scholars is fully prepared to pivot modes of instruction to its distance learning format, which was first deployed in March 2020, on a contingency basis. PSHH would also seek partnerships with grantors, private donors, or alternate sources of funding or in-kind donations to secure PPE or other essential health and safety equipment required to protect its frontline staff and residents. If financial impacts required, PSHH would draw upon organizational reserves otherwise used to establish new affordable housing on the Central Coast in order to ensure program solvency.
G3. List the staff positions that will be dedicated to the proposed program. In addition to your answer, please upload bios or resumes of key staff in the Documents section.
For each position, include: a) name, b) title, c) experience and qualifications, d) projected number of hours per week dedicated to the proposed program, e) whether it is an existing position or will be a new hire, and f) whether paid or unpaid.
Name of Staff Position Title Experience and Hours/Week Existing or Paid or Person Qualifications New? Volunteer?
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Moctezuma Coordinator Monterey w/honors &
distinction, certified AVID
tutor, Spanish/English
bilingual, 14 yrs. exp. in
academic counseling in
diverse populations
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H. Best Practices Evidence-Based
Program
Case Id: 31573
Name: PSHHC Camino Scholars Carpinteria Learning
Address: *No Address Assigned
Completed by [email protected] on 1/11/2022 5:01 PM
H. Best Practices Evidence-Based Program
Please provide the following information.
Hl. Is this an application for Human Services Best Practices funds? No
Please continue to the next section.
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I. Financial
Completed by [email protected] on 1/14/2022 9:23 AM
Case Id: 31573
Name: PSHHC Camino Scholars Carpinteria Learning
Address: *No Address Assigned
I. Financial
Please provide the following information.
11. Does the applicant have sufficient cash reserves to pay for program costs as they are incurred?
CDBG/HSC funds are provided on a cost-reimbursement basis; proof of payment will be required prior to CDBG/HSC
reimbursement.
Yes
12. Select the month in which your Agency's fiscal year ends.
June
14. Are there any outstanding financial audit findings
which remain unresolved?
No
15. Did the Agency expend $750,000 or more in federal
funds in its last fiscal year?
Yes
If yes, upload the agency's most recent Single Audit in the Required Documentation section.
13. Does your Agency have any outstanding litigation or other legal issues
No
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J. Insurance
Completed by [email protected] on 1/14/2022 9:13 AM
Case Id: 31573
Name: PSHHC Camino Scholars Carpinteria Learning
Address: *No Address Assigned
J. Insurance
Please provide the following information.
Jl. Upload the following Certificates of Insurance and enter their expiration dates: For a description of County insurance requirements, click here.
0 General Liability
PSHH Insurance 11.3.21.pdf
Expiration Date
03/01/2022
D Automobile Insurance
**No files uploaded
Expiration Date
D Workers Compensation
**No files uploaded
Expiration Date
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D Professional Liability
**No files uploaded
Expiration Date
UPDATED INSURANCE MUST BE SUBMITTED IMMEDIATELY UPON EXPIRATION.
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K. Proposed Program Budget
Completed by [email protected] on 1/14/2022 10:13 AM
Case Id: 31573
Name: PSHHC Camino Scholars Carpinteria Learning
Address: *No Address Assigned
K. Proposed Program Budget
Please provide the following information.
Kl. CDBG/HSC eligible costs include those necessary for the operations of the CDBG/HSC-funded program, including labor, supplies, employee training, conferences, travel, marketing, etc. Ineligible costs include purchase of equipment and personal property.
List all budget line items below, including each individual CDBG/HSC-funded staff position. Please limit your CDBG/HSC funding request to no more than four budget line items.
Email [email protected] with any questions.
Proposed Program Budget. Include the total budget for the proposed program and show which budget lines will include CDBG/HSC funds. Each staff position assigned to the project must be a separate line item.
Budget Line Item Funding From This Other Funding Program Total Application
Salaries & Benefits $17,000.00 $86,986.00 $103,986.00
Employment Services $0.00 $50.00 $50.00
Travel $0.00 $150.00 $150.00
Training $0.00 $0.00 $0.00
Supplies $0.00 $3,579.00 $3,579.00
Telephone $0.00 $810.00 $810.00
Insurance $0.00 $120.00 $120.00
Advertising/Marketing $0.00 $150.00 $150.00
Depreciation $0.00 $6,315.00 $6,315.00
Indirect $0.00 $34,839.00 $34,839.00
TOTAL $17,000.00 $132,999.00 $149,999.00
K2. Funding Sources for Proposed Program
Identify sources of leveraged funding, including in-kind match, for this activity in the tables referenced below.
Include the status of these funds [i.e. cash on hand, grants received, planned fund raising, in-kind amount for volunteers, staff time, etc.). BE SPECIFIC - don't just say "Private Trust," say "Private Trust: John and Jane Doe Memorial Foundation," list all anticipated loans, etc. Include any restricted/unrestricted reserve funds you intend to use, as well. Details can be provided as an additional uploaded document.
Total sources must match total budget above.
Other Funding (Name of
Source)
Status Amount($) Anticipated award
notification date
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City of Carpinteria CDBG Pending $17,000.00 4/30/2022
Property Fees Committed $50,475.00 01/14/2022
PSHH Underwriting Committed $82,524.00 01/14/2022
Total program revenue $149,999.00
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L. Required Documentation
Completed by [email protected] on 1/14/2022 11:48 AM
Case Id: 31573
Name: PSHHC Camino Scholars Carpinteria Learning
Address: *No Address Assigned
L. Required Documentation
Please provide the following information. The circle to the left of each file will be filled with a green checkmark upon successful document upload. If necessary, you may upload multiple documents under a single category.
Please download, complete, and upload below
• W9
• Conflict of Interest Statement
Documentation
0 W-9 *Required
PSHH W9 2021.pdf
0 Form 990 *Required
PSHH FYE20 990.pdf
0 Articles of Incorporation and Bylaws *Required
PSHH Articles of lncorp AND Bylaws combined 2018.pdf
0 Federal Tax Exemption Letter *Required
PSHH 501c3 Tax Exemption Letter 12.21.pdf
0 Most Recent Audited Financial Statements *Required
PSHH FYE21 audit.pdf
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0 Most Recent Single Audit (see question 1.5)
PSHH FYE19-20 Audit Report.pdf
0 Organizational Chart *Required
PSHH Org Chart August 2021.pdf
0 List of Board of Directors *Required
PSHH board roster 7.27.21.pdf
0 Conflict of Interest Statement *Required
PSHH Signed Conflict of Interest Statement.pdf
0 Resumes of Program Team *Required
Moctezuma Resume.pdf
0 Blank Intake Form *Required
Camino Scholars Enrollment form.pdf
0 Handouts and Promotional Material
Camino Scholars Info Sheet.pdf
Camino Scholars Brochure.pdf
Camino Scholars Info Sheet ESP FINAL.pdf
0 Additional Documentation
Tenant Application.pdf
Tenant Preapplication.pdf
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Submit
Completed by [email protected] on 1/14/2022 12:00 PM
Case Id: 31573
Name: PSHHC Camino Scholars Carpinteria Learning
Address: *No Address Assigned
Submit
Please provide the following information.
I CERTIFY THE FOLLOWING:
@ The information contained in the application and all attachments is true to the best of my knowledge. @ The Agency is a 501(c)(3) or (4) Non-Profit Organization.
IF AWARDED FUNDS, THE AGENCY CERTIFIES THAT:
@ It will notify the County in writing of any proposed changes to the project's scope, schedule, or budget, and it understands that all changes must be approved by the County before they are implemented. @ It will comply with Federal, State and County regulations and policies applicable to the source of funds awarded. @ It understands that the County, HUD or other federal entity shall have access to all program and financial records related to the program for monitoring or audit purposes. @ There will be sufficient funds, including County and other sources of funds, to operate the program as proposed. @ There will be sufficient staff capacity to effectively administer the program. @ It will income-qualify all program participants (beneficiaries) in accordance with 24 CFR Part 5.609 (Part 5), unless certified by the County as an Area Benefit or Presumed Beneficiary program. @ It will collect income, race and ethnicity data on low-income persons and, if applicable, special populations such as elderly, abused children, homeless, disabled, HIV/ AIDS persons (see definitions of special needs populations in question D3 of the application).
@ It will retain records relating to the use of federal funds for a period not less than five years. @ It has, or will have in place prior to the execution of an agreement with the County, a personnel policy with an Printed By: James Francis on 2/10/2022 25 of 26
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affirmative action plan and grievance procedure.
It will provide timely performance reports as required in the executed agreement with the County.
It will provide proof of insurance described in the "Insurance" section of the application and will provide updated insurance immediately upon expiration.
It will comply with the Federal Funding Accountability and Transparency Act (FFATA) - 2 CFR Part 170.
It will comply with 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
0 It will comply with Generally Accepted Accounting Principles.
Signature
Adriana Sousa
Electronically signed by [email protected] on 1/14/2022 11:50 AM Date
01/14/2022
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ATTACHMENT B
United Boys & Girls Club of Santa Barbara County
Carpinteria Club - College Bound
Community Development Block Grant Public Service Application City Council Staff Report
March 14, 2022
A. Applicant Information
Completed by [email protected] on 1/14/2022 8:34AM
Case Id: 31586
Name: United Boys & Girls Clubs of SBC, Carpinteria
Address: *No Address Assigned
A. Applicant Information
Please provide the following information
Click here to download the FY 2022-23 NOFA
ORGANIZATION INFORMATION
A.1. Legal name of organization
United Boys & Girls Clubs Of Santa Barbara County
A.2. Physical Address
1528 Chapa la Street Suite 309 Santa Barbara, CA 93101
A.3. Mailing address
PO Box 1485 Santa Barbara, CA 93102
A.4. Organization Web Site
www.unitedbg.org
A.5. DUNS Number
23-7087814
A.6. Federal EIN/TIN Number
055114193
PRIMARY CONTACT INFORMATION
A.7. Title
Executive Vice President of Advancement
A.8. First Name
Laurie
A.9. Last Name
Leis
A.10. Phone
8056811315
A.11. Email
[email protected]
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ADDITIONAL CONTACT INFORMATION
A.12. Agency's Chief Executive
Michael Baker
A.13. Phone
8056811315
A.14. Email
[email protected]
A.15. Program Coordinator
Don Hall
A.16. Phone
8056811315
A.17. Email
[email protected]
A.18. Financial Coordinator
Michael Baker
A.19. Phone
8056811315
A.20. Email
[email protected]
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B. Funding Source
Completed by [email protected] on 1/3/2022 3:56 PM
Case Id: 31586
Name: United Boys & Girls Clubs of SBC, Carpinteria
Address: *No Address Assigned
B. Funding Source
PLEASE READ THESE INSTRUCTIONS CAREFULLY
Applicants are invited to apply for funding from any of three sources:
• Community Development Block Grant (CDBG) Public Services • Human Services General Fund - Basic Services
• and Human Services General Fund - Best Practices.
An applicant may apply for funding for a single program from multiple sources, or for multiple programs from a single source, by submitting multiple applications. However, each individual application must select only one program and one funding source.
A description of each funding source follows. Please read carefully before selecting ONE funding source for this application.
CDBG Public Services: CDBG funds are provided to the County by the Federal government to be allocated to local projects. Subrecipients will be required to demonstrate that they serve a predominantly low- to moderate-income clientele as specified in Section E of this application, and must document the demographics of their clientele.
HSC General Fund - Basic Services: Basic Services programs meet the basic needs of community members, and applications may request $15,000 to $50,000. There are no special requirements associated with this funding source.
HSC General Fund - Best Practices: Best Practices programs are innovative programs providing tangible, lasting benefits to clients, and applications may request $50,000 to $100,000. Applicants must demonstrate in Section Hof this application that the proposed program is research based, provides benefits above and beyond meeting clients' basic needs, and participates in a process of continual evaluation and improvement.
Bl. Please select the ONE funding source for which you are applying in this application:
CDBG Public Services
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C. Funding Request
Completed by [email protected] on 1/14/2022 8:40AM
Case Id: 31586
Name: United Boys & Girls Clubs of SBC, Carpinteria
Address: *No Address Assigned
C. Funding Request
Please provide the following information.
Cl. Please select the funding source for this application.
CDBG Public Services
C2. Amount requested for this program:
$15,000.00
C3. Total Requested Program Funding by Jurisdiction. Enter amounts requested for each jurisdiction. Minimum $15,000 grant request for Santa Barbara County.
Santa Barbara County $0.00
Carpinteria $15,000.00
TOTAL $15,000.00
C4. Have you applied, or will you also be applying for CDBG funding from any of the listed jurisdictions? Yes
CS. If yes, list the amounts requested from each jurisdiction and whether or not the funds have been committed. If no, leave this table blank.
Amount($) Committed? ·
Goleta $25,000.00 N/A
Lompoc $25,000.00 No
Santa Maria $0.00 N/A
City of Santa Barbara $40,000.00 No
TOTAL $90,000.00
CG. List the name(s) and title(s) of the organization's staff who attended mandatory training.
Laurie Leis, Executive Vice President of Advancement
C7. Select the Supervisorial district in which the program office is located.
District 1- Williams
CS. Agency Mission Statement
The mission of the United Boys & Girls Clubs of Santa Barbara County (UBGC) is to enable all young people, especially those who need us most, to reach their full potential as productive, caring and responsible citizens.
UBGC is dedicated to ensuring that our community's children and teens have greater access to quality enrichment programs and services that enhance their lives and shape positive and successful futures. Our Clubs offer a safe space Printed By: James Francis on 2/10/2022 4 of 28
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for all youth to develop life skills, positive relationships, and a more productive future. We offer the same access and quality programming for all youth regardless of economic or accessibility barriers the family may be facing.
Years of operation
C9. How long has your agency been in operation?
84 ClO. How long has the proposed program been in operation? 0 Cll. Was the proposed CDBG program funded by the County in FY 2021-22? No
C12. If the proposed program was not funded by the County last year, is it a new program or is it a continuing program with an increased service level?
Explain the new program or how the existing program will increase its current service level. Provide information on the increased demand for services and proposed increased outcomes over the prior year. If the program was funded last year, you may leave this section blank.
We are introducing College Bound at the Carpinteria Club in 2022-23. This program was developed by the Boys & Girls Clubs of America. This will be the first time the program is offered at the Carpinteria Club. We have seen an increased demand for academic support and mentors hip for teens during the pandemic. Many teens have been cut off from guidance counselors, teachers, and mentors as a result of school closures and cancellation of sports and events. For this reason, we are introducing College Bound, a program designed to guide high school students through the process of graduating on time and creating a plan for the future.
C13. Is your agency a Faith-Based Organization?
I.e. congregations; national denomination networks (ex: Catholic Charities, Lutheran Social Services) or networks of related organizations (ex: YMCA and YWCA); and freestanding religious organizations, which are incorporated separately.
No
ClS. In addition to the proposed program for CDBG/HSC funds, please provide a brief description of all of your Agency's programs and services.
UBGC offers out of school enrichment programs (after school, weekend, and summer hours) that engage youth in activities with adults, peers, and family members that enable them to reach their full potential. UBGC is an independent organization under the national organization, Boys & Girls Club of America.
Our programs focus on five core areas: Arts, Sports & Fitness, Character & Leadership, Health & Life Skills, and Education & Career Development. At our Clubs, each day is filled with structured and semi-structured activities where youth build relationships with their peers and caring, professional staff. Some examples of the activities include homework assistance, organized athletics, computer lab, art and music lessons, and collaborative guest programs by other agencies. Our members are empowered by experiencing success.
We serve approximately 5,000 youth members across Santa Barbara County. Our five primary Club locations are Santa Barbara Westside, Santa Barbara Downtown, Goleta, Lompoc, and Carpinteria; as well as two school site programs in Buellton and Solvang, and the 93 acre Camp Whittier. Our members are youth in kindergarten through 12th grade Printed By: James Francis on 2/10/2022 5 of 28
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from areas surrounding our primary Club locations.
In response to the need for transportation for some of the most vulnerable youth participants, we expanded outreach services to include free daily transportation to and from the Club. This reaches youth in the areas of highest poverty such as low-income housing units, motels, and homeless shelters.
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D. Program Information
Completed by [email protected] on 1/14/2022 8:53 AM
Case Id: 31586
Name: United Boys & Girls Clubs of SBC, Carpinteria
Address: *No Address Assigned
D. Program Information
Please provide the following information.
D1. Name of program
Carpinteria Club - College Bound
D2. Street address of the proposed program
4849 Foothill Road Carpinteria, CA 93013
D3. Briefly summarize the program that is to be funded with CDBG/HSC funds. You will have an opportunity to provide a more detailed description in question C.8 below.
UBGC will be introducing College Bound, a college and career readiness program designed by the Boys & Girls Clubs of America that works to ensure high school students graduate on time with a plan for the future. We expect to reach 10-15 teen members at the Carpinteria Club in 2022-23. Your support will help us cover staff costs so that we can offer affordable programs to youth.
D4. Select the Human Services Commission priority that best describes your agency's proposed program for which you are seeking funding.
Help to ensure access to services for all vulnerable populations D5. Enter the number of persons, by income, expected to be served by the proposed program during the fiscal year July 1, 2022 - June 30, 2023.
Count all members of a household when the entire household is served (e.g. food banks); for services targeting individuals (e.g. mental health counseling), count only the person receiving services.
Persons 0-30% 8
Persons 30%-50% 2
Persons 50%-80% 2
Persons >80% 3
TOTAL 15
D6. Define the program's service area. This may be defined in terms of streets, census tracts, city/county boundaries, or another similar method.
Our Carpinteria Club is located at 4849 Foothill Road Carpinteria, CA 93013. The service area is the neighborhoods surrounding the Club location. Carpinteria is 45 percent Hispanic according to census data. The census tracts located in the service area include 16.01, 16.04, and 17.04. Santa Barbara County now ranks third among California's 58 counties in its rate of poverty, according to just-released, deep-dive data on poverty in the state by the influential Public Policy Institute of California (PPIC). In 2020-21, 71% of students enrolled in Carpinteria Unified School District Printed By: James Francis on 2/10/2022 7 of 28
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were eligible for free and reduced price meals (FRPM) and 25% were English Learners (ed-data.org).
D7. Select the area of the County which the program primarily serves.
South County
D8. Describe the program to be funded, including the type of activities that will be provided and the population to be served.
College Bound is designed to guide students through the process of reaching high school graduation and exploring options for next steps after graduating. The Carpinteria Club will be introducing this program in 2022 for the first time.
Teens are struggling with isolation and falling behind in on line learning; this program will help teens prepare for graduation from high school with a plan for the future.
Our Clubs are a high impact intervention for youth in the communities we serve. We intentionally focus on providing every child with educational support and life skills necessary to close the opportunity gap, especially for youth who face socio-economic challenges and barriers to accessing quality education and resources needed to do well in school.
The funds we are requesting will help pay our professionally trained staff, who will make the College Bound program possible. The Club is expanding to meet the needs of our neighborhoods for out of school enrichment.
The College Bound program fundamentals include:
*Case management
*Career exploration workshops and field trips (in-person if current health guidelines permit) *College bound prep classes/webinars
*Parent workshops
*Daily tutoring and Math/Science tutoring at the Downtown location *Mentoring
*Assistance with college applications and securing resources for college We expect to reach at least 10-15 teens in Carpinteria with College Bound in 2022-23.
Our Carpinteria Club opened in 1967. Carpinteria Club hours are as follows: M-F 9:30am-6:30pm; School Breaks: M-F 7:30am-6:30pm; Saturdays 10 am-4:00 pm. We will continue to accept all families in need regardless of their financial state. By helping us cover staff costs, you will allow us to offer membership to all youth for only $40/year, when our annual cost per youth is approximately $1,200. We offer scholarships to youth who cannot afford the $40 annual membership fee.
D9. Provide a concise, objective statement of work to be incorporated into the program's contract if the program is selected for funding.
CDBG funding will allow us to introduce new programming, College Bound, to help teens from marginalized communities graduate high school ready for college or careers. We expect to serve at least 10-15 teen members through College Bound in 2022-23. Your support will help us cover our largest program cost, our qualified and professional staff, thus allowing us to reach teens with our College Bound program at no extra cost to them. This will provide extra support and resources for teenagers who are falling behind in school and need guidance to prepare for graduation and beyond.
Our Club provides a safe space for kids and teens to develop essential skills, make lasting connections, and have fun.
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We have been expanding outreach and programming over the last several years. Some examples of the activities include Power Hour (tutoring and homework assistance), Triple Play (structured exercise activities), arts and crafts, Science Technology Engineering Art Math (STEAM) programming, and collaborative guest programs by other agencies.
We also provide healthy hot meals and snacks every day.
We serve all youth in the areas surrounding our program sites, with an emphasis on youth from socio-economically disadvantaged communities.
DlO. Describe the unmet need to be addressed by this program National trends since March 2020 show the negative impacts of the pandemic on youth: screen time has increased by an average of 50%, physical movement has decreased by 41%, anxiety and depression rates have increased by almost 50%, youth suicide rates have increased by 250% in some parts of the US. While we have not yet seen data on the local impact, we expect that our region is experiencing similar trends.
According to the CDC, "Beyond getting sick, many adolescents' social, emotional and mental well-being has been impacted by the pandemic. Trauma faced at this developmental stage may have long-term consequences across their lifespan."
Also according to the CDC, adults can play a significant role in helping teens adjust to the changes they are facing because of the pandemic. The CDC recommends that adults help teens maintain a normal routine; talk, listen, and encourage expression; teach steps to stay healthy; reassure adolecentes about safety and well-being.
For our teens members, the Club is a place where they have a routine, caring adults as mentors, and access to mental and physical wellness support. This makes a crucial difference in the mental wellness of each teen member.
College Bound gives teens the opportunity to have one on one guidance in the process of applying to colleges. Many of our teen members will be the first in their families to attend a college or university; this means there is no one at home to help them with the application process. This process can be overwhelming and students without an adult mentor to guide them face a serious barrier to accessing higher education.
If a child has a mental wellness need beyond what is offered at our clubs, then we we refer them to Child Abuse Listening Mediation (CALM), they expedite referrals for us.
Dll. Describe this program's needs assessment process. How did your agency determine the need for this program, and how often do you reevaluate and perform needs assessments? After a year of pandemic related isolation, youth are struggling to cope emotionally and maintain their academic achievements and mental and physical health. Experts are predicting a widening of the pre-existing opportunity gap for youth from communities of color and/or youth facing socio-economic challenges. There is an increased need for educational and wellness support.
Many of our members face obstacles in life, and often lack the resources to which their affluent peers have easy access. The majority of the youth we serve are from families experiencing economic challenges, and more than half of our members are students of color, primarily Latinx. Many of our members have parents who work multiple jobs, meaning there is not an adult available to help them with their homework, or drive them to sports practice. Many members will be the first in their family to go to college.
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from members, parents, staff, and teachers on the effectiveness of the services we offer. We are tracking the academic progress of our students through STAR and Freckle educational programming. Freckle is an adaptive learning software that allows us to track average grade levels and tutoring efficacy. Every student is given a pre-test and then monthly follow up post testing to track their progress.
Our proprietary Membership Tracking System (MTS) allows us to collect demographic and family income information, club attendance, and participation in Power Hour.
Through the National Youth Outcome Initiative (NYOI), we measure our member's satisfaction in several areas including overall experience, sense of belonging, emotional safety, and more. Our members are twice as likely to graduate from high school and live a healthy lifestyle as peers who do not attend the Club.
D12. Describe how your agency collaborates with other organizations that provide similar services and how you work together to reduce duplication, share data, and collaborate on the provision of services. Explain the results.
UBGC has cooperative relationships with all the school districts in which we operate as well as with other community organizations. We are working with the counselors from Santa Barbara, Lompoc, and Carpinteria school districts to help meet the support needs of our youth members. Counselors have referred the students who are not showing up to zoom or lack the resources to be successful to receive educational support from our Clubs. We strengthened our partnership with the United Way of Santa Barbara County through the "Learning & Enrichment Centers Collaborative" when schools were closed.
We offer full scholarships for youth at Transition House. In 2020, we strengthened our relationship with the Food bank to provide 110,684 of free food packages to families in need in the first few months of the pandemic.
Santa Barbara Boys & Girls Club (downtown club) joined the United Boys & Girls Clubs of Santa Barbara County (UBGC) in June 2020. This is the first time that all clubs in the area will operate together since the oldest Boys & Girls Club was founded in 1938.
D13. How are clients referred to the program?
College Bound will be offered to our existing teen members.
Many of our clients are referred to the program through school counselors and teachers at nearby schools or through word of mouth among the community. Outreach initiatives include a school site physical fitness program during recess hours (known as recess programming) at 11 schools across the county (3 in Carpinteria) and partnerships with schools and other service agencies who refer clients to our Clubs. We also work with the Police Activities League (PAL) to reach more teens through collaborative programming. UBGC also maintains effective collaborative relationships with Santa Barbara County Education Office, County Probation, the YMCA, The Foodbank, Transition House, etc. to identify scholarship recipients and expand our program offerings.
D14. Describe your program's outreach or marketing activities to reach primarily low-income persons.
The College Bound program will be offered to our current teen members in the first year. In future years, we will reach out to local schools and community organizations to market the College Bound program to their clients.
As mentioned above, we primarily reach out to new potential Club members through our partnerships with local schools. In Carpinteria, most of our students come from these schools: Aliso Elementary (72% Free/Reduced Price Meal qualified and 85% Latinx), Cana lino Elementary (58% FRPM and 73% Latinx), Carpinteria Middle (61% FRPM and 79% Latinx), and Carpinteria Senior High (55% FRPM and 74% Latinx).
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School staff and counselors refer students to our Club who they think would benefit from out of school enrichment and support programs. Counselors have referred the students who are not showing up to zoom or lack the resources to be successful to receive educational support from our Clubs.
D15. Describe how your organization provides culturally sensitive services and ensures access to non-Englishspeaking populations.
Our organization has a long history of operating culturally competent, high-quality and cost effective programs for our members. We have more than 84 years of experience offering programming that meets the needs of our communities' youth. It is in our DNA to serve youth who lack access to resources in our communities.
Many of our staff are former Club members, are bilingual, and are people of color. Spanish translation is provided for families or members who prefer Spanish. Our staff are trained in accordance with nationwide standards for the Boys & Girls Clubs of America. We hired a new VP of Operations that will implement training and professional development in the upcoming months. We will expand on the social emotional training for staff to support the mental wellness needs of our kids. All our sports teams are multicultural; we focus on inclusion.
The quality of our programs is guaranteed by the national standards of the Boys & Girls Clubs of America. Our primary offerings, including Power Hour and Triple Play, are nationally acclaimed and evidence-based. College Bound is also a nationally acclaimed and evidence-based program designed by the Boys & Girls Clubs of America.
Since 1938, no child has ever been turned away. We adapt our programming to meet the changing needs of our communities.
D16. How do you ensure that the target population has access to your services? (E.g. transportation assistance, remote or at-home delivery of services, etc.). Are all facilities used to provide program-related services ADAcompliant? We offer free transportation from schools to our Clubs. We provide Spanish translation. Our facilities are ADA accessible.
We continually adapt our services to ensure we are reaching youth who need us the most and overcome any barriers to access that they face.
Our core programming has remained the same throughout the pandemic. We adapted our service delivery, from on line during the first few months to modified in person programming in July 2020. We increased our emphasis on educational support through expanding Power Hour.
During a normal year, we operate based on the school calendar, which means when kids are in school, we are closed, and when the school day ends, we offer out of school programs. During summer, we are normally open all day for members while they are all out of school. Due to the pandemic, we have been operating on a summer schedule for the entire year that schools were closed (March 2020-March 2021). When parents who were still working had nowhere for their children to go while they worked, they sent them to us.
Snacks and meals are provided during after school, Saturday, and summer programs. This is needed as many of the families we serve are facing food insecurity and rely on our Clubs for their children's afterschool snack and evening meal.
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E. Federal Eligibility
Completed by [email protected] on 1/14/2022 8:55 AM
Case Id: 31586
Name: United Boys & Girls Clubs of SBC, Carpinteria
Address: *No Address Assigned
E. Federal Eligibility
Please provide the following information.
Is this an application for CDBG funds?
Yes
El. Select ONE of the following criteria under which the proposed program qualifies. (Click on each option to see the definition before making your final selection).
Low-Moderate Clientele
E4. Low-Moderate Clientele
Low-Moderate Clientele: Information on income must be collected for ALL clients or households to demonstrate that at least 51% of the clients served are low- or moderate-income.
The applicant agrees to income qualify its clientele in accordance with 24 CFR Part 5, and to collect race and ethnicity information from its clientele in accordance with Census categories.
Income information must be collected for ALL adults aged 18 or older, including low-income and non low-income persons or households to demonstrate that at least 51% of those served are at or below 80% of Area Median income as published by HUD annually for the Santa Barbara County/Santa Maria Metropolitan Statistical Area (MSA). If a client cannot or will not provide income documentation, they must be presumed to be above 80% of Area Median Income. lfthe proposed program does not meet the definition of Area Benefit or Presumed Beneficiaries, the Agency must perform income certification verifying at least 51% of clients served have incomes at or below 80% of Area Median Income. For example, if the project will serve 100 clients, at least 51 of these must be determined to be at or below 80% of AMI for Santa Barbara County to meet CDBG objectives.
ES.
@ Agency attests that it will income-certify ALL clients benefitting from the proposed program in accordance with 24 CFR 5.609-612. This includes collecting pay check stubs, bank statements, federal subsidy monthly statements, e.g.
SSI, and asset information. The collection of income tax returns alone is not a sufficient source of documentation and may be used only to confirm or verify income.
E6. Please provide a brief description of current and/or past agency experience in performing and determining individual/household income. Include sources of documentation used and responsible agency/staff experience in this regard.
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income data for all members. UBGC has received multiple CDBG grants over the past several years and is familiar with CDBG reporting. Our Club Director, Don Hall, has been responsible for CDBG reporting for the Carpinteria Club for the last two years.
E7. If agency clientele qualify as "low-income" in accordance and definition by another federal agency and/or program, such as food stamps, please indicate this and how it is/will be documented as consistent with CDBG income qualifications, e.g., other federal means-tested, needs-based programs related to housing, health care, education, nutrition, etc.
We collect income information from each member via the membership application. The membership application asks if the child qualifies for the free or reduced price lunch program at school. For students who request a scholarship, we request proof of income via paystubs or tax returns or eligibility for free/reduced price meals at school.
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F. Program Goals
Completed by [email protected] on 1/14/2022 9:07 AM
Case Id: 31586
Name: United Boys & Girls Clubs of SBC, Carpinteria
Address: *No Address Assigned
F. Program Goals
Please provide the following information.
Fl. Identify the number of unduplicated clients to be served by the proposed program.
If a person receives multiple counseling sessions annually, count that person one time. If a person visits a food bank multiple times in the year, count all members of the family at each visit. 15 F2. List up to two other quantifiable outputs/performance targets. For each output or target, describe how program participants' lives will be improved.
Output examples:# of services provided, e.g. meals, classes, counseling or case management sessions, etc. Impact examples: improve nutrition/health, increased self-sufficiency, change in economic status, etc.
Goal Description Number Impact Expected
15 teen members will participate 15 Teens will have access to the resources and guidance they need to in College Bound in 2022-23 at graduate high school with a plan for the future (college, technical the Carpinteria Club school, or career)
0 F3. List two quantifiable outcomes. Outcomes should be related to the impacts described in the goals above.
Outcome examples:# of clients who report improved well-being on surveys or measurements,# of clients who enter permanent housing, etc.
Goal Description Number Impact Expected
All 15 College Bound participants 15 Students will have a high school degree and a plan for the future will graduate from high school
The percentage of students who 85 Teens will report a strong sense of belonging and connection to adult agree with this statement mentors at the Club, indicating their trust and safety at the Club. "Adults here encourage me to do
my best" will increase from 77%
in 2021 to 85% in 2022 (based on
NYOI annual survey)
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Documentation" section.
Note: To qualify for an award of CDBG funds, the agency must collect race and ethnicity information from all clients and, if required, income documentation.
UBGC collects client data through our membership application (attached to this grant request). The application asks for race/ethnicity information and income levels. This information is entered into our comprehensive proprietary Membership Tracking System (MTS). The MTS is also used to monitor and evaluate our programs. This is used across our Club locations to track program attendance for all programs. We are currently working with local school districts to create MOU's so that we can also track a student's academic progress and proficiency.
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G. Capacity
Completed by [email protected] on 1/14/2022 9:08 AM
Case Id: 31586
Name: United Boys & Girls Clubs of SBC, Carpinteria
Address: *No Address Assigned
F. Capacity
Please provide the following information.
Gl. Describe your Agency's experience and capacity in assisting clients and meeting goals and objectives.
Our Carpinteria Club has served the community since 1967. Our organization invests in our staff, facility, and programs to ensure we offer the highest possible quality of service. We collect feedback from members, parents, staff, and teachers on the effectiveness of the services we offer. Through the National Youth Outcome Initiative (NYOI), we measure our member's satisfaction each year in several areas including overall experience, sense of belonging, emotional safety, fun, adult connections, staff expectations, and recognition.
Between January and May 2021, we completed a parent survey with participation from 26% of our member families.
Of the survey participants (parents), 75% rated the parent experience as 5 (on a scale of 1-5); 72 percent rated the member experience as 5 (on a scale of 1-5); 66% noted a positive change in behavior in their children; and 67% selected education as a primary area where their child needs support.
Parents shared their appreciation for the following:
* Clubs stayed opened during most ofthe pandemic
* Club employees care about the kids, and it shows
* Club hours of operation are great for working parents * Positivity and energy- kids feel safe and have tons of fun * Communication and involvement of the staff with the kids G2. Describe your organizational plan to continue programs should there be a reduction in staff or volunteers in the face of another health emergency or natural disaster.
Our programs have continued throughout the pandemic. When it was not safe to meet in person, we provided virtual programming. When it was safe to meet in small groups, we increased the staff to student ratio and increased sanitization. We created a rotation schedule to ensure everyone' safety. We will continue to use these adaptations if needed.
G3. List the staff positions that will be dedicated to the proposed program. In addition to your answer, please upload bios or resumes of key staff in the Documents section.
For each position, include: a) name, b) title, c) experience and qualifications, d) projected number of hours per week dedicated to the proposed program, e) whether it is an existing position or will be a new hire, and f) whether paid or unpaid.
Name of Staff Position Title Experience and Hours/Week Existing or Paid or Person Qualifications New? Volunteer?
To be hired Assistant Club UBGC is currently seeking to 40 Existing Paid Director hire an Assistant Club
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Director for the Carpinteria
Club. The candidate will
have a BA as well as 3-5
years of experience in
education and/or youth
programming.
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H. Best Practices Evidence-Based
Program
Case Id: 31586
Name: United Boys & Girls Clubs of SBC, Carpinteria
Address: *No Address Assigned
Completed by [email protected] on 1/14/2022 9:08 AM
H. Best Practices Evidence-Based Program
Please provide the following information.
H1. Is this an application for Human Services Best Practices funds? No
Please continue to the next section.
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I. Financial
Completed by [email protected] on 1/14/2022 9:08 AM
Caseld: 31586
Name: United Boys & Girls Clubs of SBC, Carpinteria
Address: *No Address Assigned
I. Financial
Please provide the following information.
11. Does the applicant have sufficient cash reserves to pay for program costs as they are incurred?
CDBG/HSC funds are provided on a cost-reimbursement basis; proof of payment will be required prior to CDBG/HSC
reimbursement.
Yes
14. Are there any outstanding financial audit findings
which remain unresolved?
No
15. Did the Agency expend $750,000 or more in federal
funds in its last fiscal year?
No
12. Select the month in which your Agency's fiscal year ends.
December
13. Does your Agency have any outstanding litigation or other legal issues
No
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J. Insurance
Completed by [email protected] on 1/14/2022 9:09 AM
Case Id: 31586
Name: United Boys & Girls Clubs of SBC, Carpinteria
Address: *No Address Assigned
J. Insurance
Please provide the following information.
Jl. Upload the following Certificates of Insurance and enter their expiration dates: For a description of County insurance requirements, click here.
lt'.J General Liability
County of SB - COl.pdf
Expiration Date
lt'.J Automobile Insurance
County of SB - COl.pdf
Expiration Date
lt'.J Workers Compensation
County of SB - COl.pdf
Expiration Date
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0 Professional Liability
County of SB - COl.pdf
Expiration Date
UPDATED INSURANCE MUST BE SUBMITTED IMMEDIATELY UPON EXPIRATION.
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K. Proposed Program Budget
Completed by [email protected] on 1/14/2022 9:18 AM
Case Id: 31586
Name: United Boys & Girls Clubs of SBC, Carpinteria
Address: *No Address Assigned
K. Proposed Program Budget
Please provide the following information.
Kl. CDBG/HSC eligible costs include those necessary for the operations of the CDBG/HSC-funded program, including labor, supplies, employee training, conferences, travel, marketing, etc. Ineligible costs include purchase of equipment and personal property.
List all budget line items below, including each individual CDBG/HSC-funded staff position. Please limit your CDBG/HSC funding request to no more than four budget line items.
Email [email protected] with any questions.
Proposed Program Budget. Include the total budget for the proposed program and show which budget lines will include CDBG/HSC funds. Each staff position assigned to the project must be a separate line item.
Budget Line Item Funding From This Other Funding Program Total . Application
Staff $15,000.00 $223,604.00 $238,604.00
Travel & Transportation $0.00 $8,800.00 $8,800.00
Consulting $0.00 $28,200.00 $28,200.00
Admin $0.00 $5,312.00 $5,312.00
Facility Costs $0.00 $56,184.00 $56,184.00
Employee Benefits $0.00 $31,118.00 $31,118.00
Liability Insurance $0.00 $19,200.00 $19,200.00
Payroll Taxes $0.00 $23,860.00 $23,860.00
Program Expenses $0.00 $16,980.00 $16,980.00
TOTAL $15,000.00 $413,258.00 $428,258.00
K2. Funding Sources for Proposed Program
Identify sources of leveraged funding, including in-kind match, for this activity in the tables referenced below.
Include the status of these funds (i.e. cash on hand, grants received, planned fund raising, in-kind amount for volunteers, staff time, etc.). BE SPECIFIC - don't just say "Private Trust," say "Private Trust: John and Jane Doe Memorial Foundation," list all anticipated loans, etc. Include any restricted/unrestricted reserve funds you intend to use, as well. Details can be provided as an additional uploaded document.
Total sources must match total budget above.
Other Funding (Name of Status Amount($) Anticipated award Source) notification date
County of Santa Barbara Pending $15,000.00 6/1/22
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(CDBG)
County of Santa Barbara Pending $100,000.00 6/1/22
(HHS Best Practices)
Individual Contributions Not Yet Requested $3,600.00 4/1/22 (Various)
Corporate Contributions Not Yet Requested $1,440.00 8/1/22 (So Cal Edison)
Program Fee Income Pending $112,800.00 12/1/22
Rental income Pending $15,000.00 12/1/22
UBGC general funds Committed $180,418.00 12/1/22
Total program revenue $428,258.00
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L. Required Documentation
Completed by [email protected] on 1/14/2022 9:34 AM
Case Id: 31586
Name: United Boys & Girls Clubs of SBC, Carpinteria
Address: *No Address Assigned
L. Required Documentation
Please provide the following information. The circle to the left of each file will be filled with a green checkmark upon successful document upload. If necessary, you may upload multiple documents under a single category.
Please download, complete, and upload below
• W9
• Conflict of Interest Statement
Documentation
0 W-9 *Required
UBGC W9 2021.pdf
0 Form 990 *Required
UBGC 2020 Form 990 Signed.pdf
0 Articles of Incorporation and Bylaws *Required
UBGC Articles of lncorporation.pdf
UBGC Bylaws.pdf
0 Federal Tax Exemption Letter *Required
UBGC IRS letter.pdf
0 Most Recent Audited Financial Statements *Required
UBGC 2020 Audit.pdf
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D Most Recent Single Audit (see question 1.5)
**No files uploaded
0 Organizational Chart *Required
Org Chart for UBGCSB.pdf
0 List of Board of Directors *Required
Board of Directors 2021.pdf
0 Conflict of Interest Statement *Required
UBGC Conflict of Interest Statement 2022.pdf
0 Resumes of Program Team *Required
Assistant Club Director & Athletics Coordinator - FT Carpinteria Unit 09-23-21 DCH.pdf 0 Blank Intake Form *Required
Club Client Intake Form.pdf
0 Handouts and Promotional Material
UBGC_Case_for_Support_2021-min.pdf
D Additional Documentation
**No files uploaded
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Submit
Completed by [email protected] on 1/14/2022 9:36 AM
Case Id: 31586
Name: United Boys & Girls Clubs of SBC, Carpinteria
Address: *No Address Assigned
Submit
Please provide the following information.
I CERTIFY THE FOLLOWING:
0 The information contained in the application and all attachments is true to the best of my knowledge. 0 The Agency is a 501(c)(3) or (4) Non-Profit Organization.
IF AWARDED FUNDS, THE AGENCY CERTIFIES THAT:
0 It will notify the County in writing of any proposed changes to the project's scope, schedule, or budget, and it understands that all changes must be approved by the County before they are implemented.
It will comply with Federal, State and County regulations and policies applicable to the source of funds awarded.
It understands that the County, HUD or other federal entity shall have access to all program and financial records related to the program for monitoring or audit purposes.
There will be sufficient funds, including County and other sources of funds, to operate the program as proposed.
There will be sufficient staff capacity to effectively administer the program.
It will income-qualify all program participants (beneficiaries) in accordance with 24 CFR Part 5.609 (Part 5), unless certified by the County as an Area Benefit or Presumed Beneficiary program. 0 It will collect income, race and ethnicity data on low-income persons and, if applicable, special populations such as elderly, abused children, homeless, disabled, HIV/AIDS persons (see definitions of special needs populations in question D3 of the application).
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affirmative action plan and grievance procedure.
It will provide timely performance reports as required in the executed agreement with the County.
It will provide proof of insurance described in the "Insurance" section of the application and will provide updated insurance immediately upon expiration.
It will comply with the Federal Funding Accountability and Transparency Act (FFATA) - 2 CFR Part 170.
It will comply with 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
0 It will comply with Generally Accepted Accounting Principles.
Signature
Michael Baker
Electronically signed by [email protected] on 1/14/2022 9:35 AM Date
01/14/2022
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ATTACHMENT C
Girls Inc of Carpinteria
Community Development Block Grant Public Service Application City Council Staff Report
March 14, 2022
A. Applicant Information
Completed by [email protected] on 1/13/2022 3:02 PM Case Id: 31622
Name: Girls Inc. of Carpinteria Out-of-School Support
Address: "No Address Assigned
A. Applicant Information
Please provide the following information
Click here to download the FY 2022-23 NOFA
ORGANIZATION INFORMATION
A.1. Legal name of organization
Girls Inc. of Carpinteria
A.2. Physical Address
5315 Foothill Road Carpinteria, CA 93013
A.3. Mailing address
5315 Foothill Road Carpinteria, CA 93013
A.4. Organization Web Site
www.girlsinc-carp.org
A.S. DUNS Number
930346770
A.6. Federal EIN/TIN Number
23-7430292
PRIMARY CONTACT INFORMATION
A.7. Title
Office and Data Manager
A.8. First Name
Paola
A.9. Last Name
Vega
A.10. Phone
8056846364
A.11. Email
[email protected]
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ADDITIONAL CONTACT INFORMATION
A.12. Agency's Chief Executive
Jamie Collins
A.13. Phone
8056846364
A.14. Email
[email protected]
A.15. Program Coordinator
Kenya Rodriguez
A.16. Phone
8056846364
A.17. Email
[email protected]
A.18. Financial Coordinator
Paola Vega
A.19. Phone
8056846364
A.20. Email
[email protected]
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B. Funding Source
Completed by [email protected] on 1/13/2022 3:02 PM Caseld: 31622
Name: Girls Inc. of Carpinteria Out-of-School Support
Address: *No Address Assigned
B. Funding Source
PLEASE READ THESE INSTRUCTIONS CAREFULLY
Applicants are invited to apply for funding from any of three sources:
• Community Development Block Grant (CDBG) Public Services • Human Services General Fund - Basic Services
• and Human Services General Fund - Best Practices.
An applicant may apply for funding for a single program from multiple sources, or for multiple programs from a single source, by submitting multiple applications. However, each individual application must select only one program and one funding source.
A description of each funding source follows. Please read carefully before selecting ONE funding source for this application.
CDBG Public Services: CDBG funds are provided to the County by the Federal government to be allocated to local projects. Subrecipients will be required to demonstrate that they serve a predominantly low- to moderate-income clientele as specified in Section E of this application, and must document the demographics oftheir clientele.
HSC General Fund - Basic Services: Basic Services programs meet the basic needs of community members, and applications may request $15,000 to $50,000. There are no special requirements associated with this funding source.
HSC General Fund - Best Practices: Best Practices programs are innovative programs providing tangible, lasting benefits to clients, and applications may request $50,000 to $100,000. Applicants must demonstrate in Section H of this application that the proposed program is research based, provides benefits above and beyond meeting clients' basic needs, and participates in a process of continual evaluation and improvement.
Bl. Please select the ONE funding source for which you are applying in this application:
CDBG Public Services
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C. Funding Request
Completed by [email protected] on 1/13/2022 3:05 PM Case Id: 31622
Name: Girls Inc. of Carpinteria Out-of-School Support
Address: *No Address Assigned
C. Funding Request
Please provide the following information.
Cl. Please select the funding source for this application.
CDBG Public Services
C2. Amount requested for this program:
$15,000.00
C3. Total Requested Program Funding by Jurisdiction. Enter amounts requested for each jurisdiction. Minimum $15,000 grant request for Santa Barbara County.
Santa Barbara County $25,000.00
Carpinteria $15,000.00
TOTAL $40,000.00
C4. Have you applied, or will you also be applying for CDBG funding from any of the listed jurisdictions? No
CS. If yes, list the amounts requested from each jurisdiction and whether or not the funds have been committed. If no, leave this table blank.
Amount($) Committed?
Goleta $0.00 N/A
Lompoc $0.00 N/A
Santa Maria $0.00 N/A
City of Santa Barbara $0.00 N/A
TOTAL $0.00
CG. List the name(s) and title(s) of the organization's staff who attended mandatory training.
Carly Bass, Development Director
Jamie Collins, Executive Director
C7. Select the Supervisorial district in which the program office is located.
District 1- Williams
C8. Agency Mission Statement
Girls Inc. of Carpinteria inspires all girls to be strong, smart, and bold to work towards creating empowered girls and an equitable society.
Years of operation
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C9. How long has your agency been in operation?
SO years
ClO. How long has the proposed program been in operation? SO years
Cll. Was the proposed CDBG program funded by the County in FY 2021-22? No
C12. If the proposed program was not funded by the County last year, is it a new program or is it a continuing program with an increased service level?
Explain the new program or how the existing program will increase its current service level. Provide information on the increased demand for services and proposed increased outcomes over the prior year. If the program was funded last year, you may leave this section blank.
Girls Inc. of Carpintera's proposed program was not funded by the County last year. Last year, our application focused on one specific aspect of our programs. This year, we're requesting support for our Out-of-School programs, which we've operated for many years. Our leadership is requesting funding for our Out-of-School programs due to the increased need onset by the pandemic. In a recent survey, we found that at least 80% of our families faced reduced hours, furloughs, or layoffs during the pandemic. We are increasing current service levels because we recognize that it's more important than ever to support our families with critical safety net child care services. We are doing everything in our power to provide affordable and free services to girls and families from low-income backgrounds so families can work and recover from the pandemic.
C13. Is your agency a Faith-Based Organization?
I.e. congregations; national denomination networks (ex: Catholic Charities, Lutheran Social Services) or networks of related organizations {ex: YMCA and YWCA); and freestanding religious organizations, which are incorporated separately.
No
ClS. In addition to the proposed program for CDBG/HSC funds, please provide a brief description of all of your Agency's programs and services.
Girls Inc. of Carpinteria inspires all girls to be strong, smart, and bold through impactful programs that empower girls to achieve personal, social, political, and economic success. Our programs respond to the critical need in Carpinteria for high-quality after-school enrichment for K-12th grade girls. As the only licensed school-age program in Carpinteria, we focus on three core essential services (healthy living, academic support & enrichment, and life skills instruction) with age-appropriate and relevant information that is interactive, inclusive, and culturally appropriate to reach our designed outcomes. Our holistic approach helps girls to value themselves, take risks, and discover/develop their inherent strengths.
Our Eureka!, STEM, and Literacy programs were developed in response to community needs and remain highlights of our Out-of-School programming. Eureka! is a five-year college-bound program that provides an opportunity for longlasting mentorships and for girls to drive local, state, and national policy. Our STEM enrichment includes interactive workshops and exposure to leaders in STEM fields where women, particularly women of color, are underrepresented.
Our Early Literacy Program inspires elementary girls to reach reading benchmarks and expose them to culturally diverse character experiences.
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In addition to the Out-of-School programming described in this application, Girls Inc. works closely with Carpinteria Unified School District to meet needs during the school day. Recently, we introduced a pilot program on the Carpinteria Middle School campus at the request of the principal to provide substance abuse prevention, comprehensive sexual education, and leadership building programs.
During the 2020-21 school year, we reached 494 students to maintain health & safety practices throughout the pandemic. This year, we are on track to reach our pre-COVID level of service, impacting 1,000 youth (girls and boys) through core programs and school outreach.
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D. Program Information
Completed by [email protected] on 1/13/2022 3:12 PM Case Id: 31622
Name: Girls Inc. of Carpinteria Out-of-School Support
Address: *No Address Assigned
D. Program Information
Please provide the following information.
D1. Name of program
Girls lnc.'s Meets Needs of Carpinteria Families from Low-Income Backgrounds by Providing Comprehensive Programming & Child Care through our Out-of-School Programs D2. Street address of the proposed program
5315 Foothill Road Carpinteria, CA 93013
D3. Briefly summarize the program that is to be funded with CDBG/HSC funds. You will have an opportunity to provide a more detailed description in question C.8 below.
With funds, Girls Inc. of Carpinteria will provide programming for local youth and families from low-income backgrounds. Girls Inc. is open when schools are closed, including after school, summers, and other breaks serving as a critical child care social service safety net program. Our Out-of-School programming is crucial in the development of our girls' future academic and career interests while meeting immediate child care needs as our hard-working families recover from the pandemic.
D4. Select the Human Services Commission priority that best describes your agency's proposed program for which you are seeking funding.
Sustain critical social service safety net programs countywide for children, families, seniors, homeless, persons with disabilities, victims of abuse and other vulnerable populations DS. Enter the number of persons, by income, expected to be served by the proposed program during the fiscal year July 1, 2022 - June 30, 2023.
Count all members of a household when the entire household is served (e.g. food banks); for services targeting individuals (e.g. mental health counseling), count only the person receiving services.
Persons 0-30% 144
Persons 30%-50% 136
Persons 50%-80% 32
Persons >80% 88
TOTAL 400
D6. Define the program's service area. This may be defined in terms of streets, census tracts, city/county boundaries, or another similar method.
The majority of the participants in our program are residents of Carpinteria and all attend school within the Carpinteria Unified School District (CUSD).
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Our outreach programs, such as Literacy and comprehensive sexual education take place on school campuses within CUSD. Our Out-of-School programming is based on our Carpinteria campus located at 5315 Foothill Road. Our campus includes a new state-of-the-art STEM lab, classrooms, play areas, a gym, a commercial kitchen, library, and more to enhance our programming.
D7. Select the area of the County which the program primarily serves.
South County
D8. Describe the program to be funded, including the type of activities that will be provided and the population to be served.
With funding, Girls Inc. will continue to serve as a critical social service safety net for families from low-income backgrounds while developing participants into strong, smart, and bold individuals. Girls Inc. will provide Out-ofSchool programs at times families need care most including after school, summer, and winter/spring breaks.
Activities include:
Strong Programs: We focus on our girls' physical and mental well-being and the avoidance of risky behaviors. We strengthen girls' physical health through sports enrichment, and participation in healthy lifestyles, encouraging girls to make healthy, informed choices. Strong programs connect families to resources and family engagement nights focusing on healthy eating, physical fitness, and mental wellness.
Smart Programs: We support girls' intellectual growth through academic enrichment, support, and post-secondary readiness in a supportive, all-girl environment. Girls participate in fun, hands-on activities, visit college campuses, and meet professionals from a variety of fields, with a focus on connecting with female mentors. Our campus recently invested in a state-of-the-art STEM lab to engage girls' interests in science, technology, engineering, and math.
Bold Programs: We believe that each girl has the capacity to be an effective agent of change. Advocacy is a key component of our programs, and our approach centers on the lived experiences of girls. Our programs bolster leadership skills, incorporate civic engagement, and encourage girls to advocate for themselves and their communities.
Girls lnc.'s hard-working families often hold multiple jobs to make ends meet and are in need of child care, but often cannot afford it. Of our participants, 70% qualify as low-income, 70% identify as female, 90% identify as a person of color, and 100% are 5-18 years old. Recognizing how our girls/families face intersectional challenges, Girls lnc.'s highimpact experience is accessible and offered free/reduced cost.
D9. Provide a concise, objective statement of work to be incorporated into the program's contract if the program is selected for funding.
If selected for funding, Girls Inc. will provide the following social safety net services to girls and families in Carpinteria:
*Respond to the critical out-of-school child care need in Carpinteria by offering high-quality after-school and summer enrichment for approximately 400 kindergarten - 12th grade girls. *Ensure accessibility by providing $120,000+ in scholarship funding and offering free programming for low-income families and sliding scale fees for qualifying families. *Focus on developing the whole-girl through our strong, smart, and bold programming in a pro-girl environment.
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*Provide research-based programming to equip girls to navigate gender, economic, and social barriers, so they grow up healthy, educated, and independent.
*Measure outcomes of our programming through formal evaluation, surveys, and testimonials. As well as continually improving and adjusting programs to meet family and community needs.
Funding from the County is critical in helping local families recover from the pandemic's on-going economic devastation through scholarship support and providing after-school and summer care for working families. Your investment will help ensure girls in our community have the opportunity to engage in a pro-girl environment that inspires them to be strong, smart, and bold.
DlO. Describe the unmet need to be addressed by this program Girls Inc. of Carpinteria's intentional programming fills the gaps for our local schools and is designed to meet the needs of the community. The COVID-19 pandemic has devastated our community, but its impact disproportionately affects low-income families of color. These are the families Girls Inc. serves, and we are keenly aware of our responsibility to support the girls as they navigate the economic and mental health impacts of this crisis. A majority of our program participants face intersectional challenges as predominantly low-income girls of color.
Without scholarship support from Girls Inc., most of our families could not afford high-quality and intentional enrichment. Most of our families consist of either a single-working parent or two full-time working parents. In a recent survey, we found that at least 80% of our families faced reduced hours, furloughs, or layoffs during the pandemic. Currently, 77% of our participants are on scholarship assistance and we expect to grant over $120,000 to families this year, an increase of 22% compared to last fiscal year.
As the only licensed, school-age child care facility in Carpinteria, we work in partnership with schools to provide a safe, empowering environment for girls outside of school hours. Scholarships for Out-of-School care and summer programming are particularly important so all girls can access our strategic continuum of enrichment programs that combine sustained mentorship with hands-on, evidence-based programming to meet the unique needs of each girl.
Not only do our programs meet child care needs in our community, but educational needs. Dulce Perez, an 8th grader shares, "Girls Inc. has not only impacted my life, but my parent's life as well. All the elements they don't teach us at school, Girls Inc. fills the gaps."
Dll. Describe this program's needs assessment process. How did your agency determine the need for this program, and how often do you reevaluate and perform needs assessments? For program needs assessment, Girls Inc. directly surveys families, collaborates with schools, and looks at local, regional, and national data to inform our programs.
Girls Inc. follows HUD data-collection guidelines by tracking family income of all participants and need for scholarship support. Five times per year, we directly survey families and participants about their needs and make modifications to our program. As an example, we extended our Out-of-School hours of operation from 5:30 to 6pm during the summer based on parent surveys.
We work closely with Carpinteria Unified School District (CUSD) and local schools to assess needs and adjust programs. CUSD will often identify a gap in their service delivery and reach out to Girls Inc. to fill it. As an example, there has been a recent increase in girl violence at Carpinteria Middle School. CUSD reached out and we are now operating on the middle school's campus three times per week to deliver programming that focuses on empowering Printed By: James Francis on 2/10/2022 9 of 29
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the girls and mitigating the violence.
Our leadership stays updated on recent research that impacts needs and improves programming. As an example, we understand our responsibility to address the mental health toll the pandemic has had on youth. "The prevalence of depression and anxiety symptoms [for youth] during COVID-19 have doubled, compared with pre-pandemic estimates, and moderator analyses revealed that prevalence rates were higher when collected later in the pandemic, in older adolescents, and in girls" (August 2021 JAMA Pediatrics publication). Our County Health Department is analyzing a recent community survey to identify local needs. We are responding to this need by instituting a 3-stage mental health program. Stage one involved training all staff in trauma-informed care and first aid mental health so they are better able to support our girls, families, and staff. We'll implement weekly group therapies in Stage 2 and offer private youth and family counseling in Stage 3.
D12. Describe how your agency collaborates with other organizations that provide similar services and how you work together to reduce duplication, share data, and collaborate on the provision of services. Explain the results.
Collaboration with public, private, and nonprofit sector partners is key to our programs and critical to the success of our girls. Throughout the year, we collaborate with the following entities to support our girls and families:
*Strengthen Support Ecosystem: We coordinate support for students served by local agencies including United Boys & Girls Clubs of Santa Barbara County's Carpinteria Club, the Carpinteria Children's Project, and Carpinteria Unified School District.
*Enrich Strong Programming: The University of California-Santa Barbara's Early Academic Outreach Program, Santa Barbara City College, and additional partnerships with local businesses support our Eureka! programming to deliver a combination of STEM, athletic enrichment, personal development, and career development for our teen participants.
Standing Together to End Sexual Assault (STESA) partners with us to provide education about exploitation, misinformation, and resources in the community.
*Incorporate Arts Programming: Santa Barbara Museum of Art and Santa Barbara Dance Institute to make art programming accessible to all youth.
*Enhance Smart Programming: Planned Parenthood of the Central Coast supports literacy components of our programming to help girls explore and uncover deeper understandings of the books and characters they're reading. *Referrals: We work with the Food bank of Santa Barbara, Family Services Agency, Child Abuse Listening Mediation, and Hospice of Santa Barbara on a referral basis for girls and families to ensure basic needs and mental health services are met.
Our extensive partnership network continues to grow within the community to meet the needs of our girls and families.
D13. How are clients referred to the program?
Although participants do not need formal referrals to access our services, community organizations and partners share Girls Inc. as a resource when they believe a family can benefit from our comprehensive and compensatory services. Our strong partnerships with the community are critical in our ability to reach girls and families who otherwise may fall through the cracks. Carpinteria Unified School District will often identify students who need out-ofschool care, are from low-income backgrounds, and currently performing below grade level. In addition, the County Office of Education will often refer students and families to our services.
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We strengthen the overall ecosystem of support services through strong collaborations and informal referral processes. Girls Inc. will refer families to organizations that specialize in services outside of our direct scope such as the Food bank of Santa Barbara, Family Service Agency, Child Abuse Listening Mediation, Hospice of Santa Barbara, etc. Community organizations will refer Girls Inc. to their participants if they identify a need in their clientele. This collaborative, rather than competitive approach to reaching families, strengthens the community and ensures families are referred to programs that best meet their needs.
D14. Describe your program's outreach or marketing activities to reach primarily low-income persons.
Girls Inc. uses a multi-pronged outreach and marketing strategy to reach primarily persons from low-income backgrounds.
Traditional Marketing
Girls Inc. publicizes our Out-of-School programming through our website, social media channels, e-newsletters, and local news sources. Our website proudly displays our programs and supporters and is regularly updated. We also issue updates about our programs through our e-newsletter (over 1,500 subscribers) and social media channels including lnstagram (971 followers), Facebook (1,083 followers), and Linkedln (60 followers). Our press coverage includes local media outlets such as the Santa Barbara Independent, Noozhawk, Coastal View News, etc.
Partnerships
Girls lnc.'s partnerships and presence in the community increases our word-of-mouth reach, allowing us to reach families who cannot afford child care. Many of our cooperative relationships are with organizations that serve families from low-income backgrounds. These organizations will offer Girls Inc. as a resource, knowing we can meet their needs for free or at an affordable cost. Our collaborations and outreach with other agencies reduce our agency's formal marketing costs. As a result, Girls Inc. focuses more of our monetary and time resources on service delivery that directly impacts our girls and families.
DlS. Describe how your organization provides culturally sensitive services and ensures access to non-Englishspeaking populations.
We recognize and embrace how many community members and Girls Inc. participants are multilingual and multicultural.
Culturally Sensitive Services
Girls Inc. prioritizes providing culturally sensitive services so that our girls are enveloped in an environment where they value themselves and their lived experience, discover and develop their inherent strengths, and embrace their culture. Girls Inc. recognizes that the majority of our girls face intersection al challenges due to systemic injustices designed to deter the progress of girls/women, people of color, gender identity, sexuality, and other identities.
Providing culturally sensitive services is critical in fostering a safe and supportive environment so girls grow into strong, smart, and bold individuals. Laura Flores {12th grade) reflects on her experience, "Because of Girls Inc. I am a leader in my community; fierce, strong, and unapologetic. Girls Inc. taught me that my voice is powerful and my experiences matter."
Access to Non-English-Speaking Populations
Carpinteria is an agricultural community with 46% of the population identifying as Hispanic. 49% identify as NonHispanic White, 25% of residents born outside the United States, and English and Spanish as the most common languages. As a result, we provide 100% of our electronic and print communications with families in both English and Spanish. If a family expresses a need for other language translations, we can make accommodations so that all can Printed By: James Francis on 2/10/2022 11 of 29
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access our communications.
We work with local agricultural companies and Carpinteria Unified School District to help reach migrant and agricultural worker communities. Girls lnc.'s Out-of-School care is critical for many of these families who work long hours, do not have paid time off that mirrors school breaks, and are not paid living wages. Agricultural companies and CUSD confidently share Girls Inc. as a resource with families knowing that we provide culturally sensitive and accessible services.
D16. How do you ensure that the target population has access to your services? (E.g. transportation assistance, remote or at-home delivery of services, etc.). Are all facilities used to provide program-related services ADAcompliant? Girls Inc. ensures participants and their families can physically access our services. We provide after-school transportation from all Carpinteria elementary and middle schools to our campus. We send staff to pick up participants in coordination when their school day ends. Girls Inc. has five 9-passenger vans used for pickups. For the elementary school within walking distance, we safely walk girls to our campus.
On our Carpinteria campus, all buildings are ADA compliant. In addition, all buildings are one story, increasing physical accessibility.
Girls Inc. Out-of-School programming provides in-person services when schools are closed to ensure our families are supported. During the pandemic when all children were participating in virtual schooling, we safely opened our campus so that children could attend class on our campus. Having our physical space open when school campuses closed enabled families to work during uncertain and difficult times. If COVID variants arise and health mandates change that require us to close our campus, we will switch to virtual service delivery.
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E. Federal Eligibility
Completed by [email protected] on 1/13/2022 3:12 PM Case Id: 31622
Name: Girls Inc. of Carpinteria Out-of-School Support
Address: *No Address Assigned
E. Federal Eligibility
Please provide the following information.
Is this an application for CDBG funds?
Yes
El. Select ONE of the following criteria under which the proposed program qualifies. (Click on each option to see the definition before making your final selection).
Low-Moderate Clientele
E4. Low-Moderate Clientele
Low-Moderate Clientele: Information on income must be collected for ALL clients or households to demonstrate that at least 51% of the clients served are low- or moderate-income.
The applicant agrees to income qualify its clientele in accordance with 24 CFR Part 5, and to collect race and ethnicity information from its clientele in accordance with Census categories.
Income information must be collected for ALL adults aged 18 or older, including low-income and non low-income persons or households to demonstrate that at least 51% ofthose served are at or below 80% of Area Median income as published by HUD annually for the Santa Barbara County/Santa Maria Metropolitan Statistical Area (MSA). If a client cannot or will not provide income documentation, they must be presumed to be above 80% of Area Median Income.
If the proposed program does not meet the definition of Area Benefit or Presumed Beneficiaries, the Agency must perform income certification verifying at least 51% of clients served have incomes at or below 80% of Area Median Income. For example, if the project will serve 100 clients, at least 51 of these must be determined to be at or below 80% of AMI for Santa Barbara County to meet CDBG objectives.
ES.
0 Agency attests that it will income-certify ALL clients benefitting from the proposed program in accordance with 24 CFR 5.609-612. This includes collecting pay check stubs, bank statements, federal subsidy monthly statements, e.g.
SSI, and asset information. The collection of income tax returns alone is not a sufficient source of documentation and may be used only to confirm or verify income.
E6. Please provide a brief description of current and/or past agency experience in performing and determining individual/household income. Include sources of documentation used and responsible agency/staff experience in this regard.
Girls Inc. has decades of collecting and determining parent/household income that follows HUD income verification requirements. Our Office and Data Manager coordinates this process as part of the on-boarding process. We understand Printed By: James Francis on 2/10/2022 13 of 29
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that guidelines require us to use third-party verifications including, but not limited to paystubs (either 3 or 12 months depending on the type of employment), W-2s, tax returns, bank statements, award letters, child support payment records, court awards, etc. Once we receive the verifications and documentation, our Office and Data Manager reviews and compares all of the information for consistency. Our sliding-fee scale is based on the Santa Barbara County guidelines for public housing assistance.
We track individual/household income data and store it for our own records and data reporting purposes. Our Office and Data Manager stays updated on developments with HUD guidelines and adjusts our internal processes to mirror any modifications made by HUD.
E7. If agency clientele qualify as "low-income" in accordance and definition by another federal agency and/or program, such as food stamps, please indicate this and how it is/will be documented as consistent with CDBG income qualifications, e.g., other federal means-tested, needs-based programs related to housing, health care, education, nutrition, etc.
Even if families qualify as low-income by federal agencies or other programs, Girls Inc. requires full-income verifications.
We maintain our own verification and tracking as part of the client-income process and throughout a family's involvement with Girls Inc.
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F. Program Goals
Completed by [email protected] on 1/13/2022 3:14 PM Case Id: 31622
Name: Girls Inc. of Carpinteria Out-of-School Support
Address: *No Address Assigned
F. Program Goals
Please provide the following information.
Fl. Identify the number of unduplicated clients to be served by the proposed program.
If a person receives multiple counseling sessions annually, count that person one time. If a person visits a food bank multiple times in the year, count all members of the family at each visit. 400
F2. List up to two other quantifiable outputs/performance targets. For each output or target, describe how program participants' lives will be improved.
Output examples:# of services provided, e.g. meals, classes, counseling or case management sessions, etc. Impact examples: improve nutrition/health, increased self-sufficiency, change in economic status, etc.
Goal Description Number Impact Expected
Provide scholarship support to 308 300+ girls will receive scholarships or no-cost services so families 77% of families in our programs from low-income backgrounds can access compensatory Out-ofSchool programming, enabling them to work and recover from the pandemic.
Provide more than 30,000 hours 30,000 1) Improve nutrition/health through 6,000+ hours of strong of Out-of-School programming programs; 2) improve academics through 20,000+ hours of smart programs; 3) increase self-sufficiency through 10,000+ hours of bold program.
F3. List two quantifiable outcomes. Outcomes should be related to the impacts described in the goals above.
Outcome examples:# of clients who report improved well-being on surveys or measurements,# of clients who enter permanent housing, etc.
Goal Description Number Impact Expected
Through our Bold Programming, 360 90% of participants report Girls Inc. encourages them to try new participants engage in activities things, improving positive attitudes and behaviors, leading to that help them evaluate and take increased confidence and self-worth. healthy risks.
Through our Smart Programming, 320 80% of participants report that Girls Inc. makes them think about participants are exposed to life- their future - increasing rates of pursuing post-secondary education changing experiences, and fulfilling careers.
mentorships, and academic
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I enrichment programs.
F4. Describe your client intake process. You will be required to upload a blank intake form in the "Required Documentation" section.
Note: To qualify for an award of CDBG funds, the agency must collect race and ethnicity information from all clients and, if required, income documentation.
Our client intake process includes collecting demographic data such as race/ethnicity information and incomeverification documentation. To enroll for a program a family must complete our registration packet, which includes questions required by HUD guidelines for income and race/ethnicity collection. Once the family has submitted their registration packet, they pay the first week of enrollment and an annual $35 membership fee. A scholarship will be applied if the family qualifies.
Our scholarship program is open for any family to apply. It is a separate application and intake process from our general registration packet. The scholarship process includes completing our scholarship application and providing income documents for each adult in the household. We use third-party verifications including, but not limited to paystubs (either 3 or 12 months depending on the type of employment), W-2s, tax returns, bank statements, award letters, child support payment records, court awards, etc. Once the scholarship application and required documents are collected, our membership coordinator reviews the application and compares it to our sliding scale that is built upon HUD guidelines. Families are either approved or denied based on the scale and any extenuating circumstances.
Typically, the scholarship program is open annually during the enrollment period. During the COVID pandemic, families have had the ability to re-apply for scholarships if their employment position or status changes.
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G. Capacity
Completed by [email protected] on 1/13/2022 3:17 PM Case Id: 31622
Name: Girls Inc. of Carpinteria Out-of-School Support
Address: *No Address Assigned
F. Capacity
Please provide the following information.
Gl. Describe your Agency's experience and capacity in assisting clients and meeting goals and objectives.
Girls Inc. of Carpinteria has 50+ years of experience in assisting clients and meeting our goals and objectives. We use a robust evaluation strategy combining demographic data, program dosage tracking, and pre- and post-outcome surveys to both measure our impact and inform continuous program improvement. A two-year study conducted between 2017 and 2019 in partnership with The American Institutes for Research demonstrates Girls lnc.'s impact.
This study compared girls from across the affiliate network to a control group and found program participants reported more positive attitudes and behaviors than the comparison group of girls across 21 of the 27 outcomes, representing a statistically significant relationship between these results and the Girls Inc. experience. Our annual outcomes survey reveals the following positive indicators of future success:
STRONG Outcomes
85% of Girls lnc.'s afterschool program participants report a positive body image. 78% of Girls Inc. participants play on at least one organized sports team. 91% of Girls lnc.'s healthy sexuality program participants say they know how to recognize an unhealthy relationship and know where to seek help.
SMART Outcomes
91% say they are interested in science and enjoy learning how things are made. 93% say they plan to attend college and 64% aim for graduate school. 100% of our Eureka! graduates are pursuing post-secondary education.
BOLD Outcomes
86% say Girls Inc. has given them leadership opportunities. 91% say Girls Inc. has shown them they can make a difference in the world. 90% say they have learned problem-solving strategies.
"Girls Inc. has always encouraged me to step out of my comfort zone. Taking healthy risks, challenging myself, and reinforcing my mindset has helped me define myself." - B. Rodriguez, 11th grade "Girls lnc.'s approach to mental health, the mentorships I received through one-on-one conversations, and group check ins are resources that have uplifted me." - I. Alarcon, 12th grade G2. Describe your organizational plan to continue programs should there be a reduction in staff or volunteers in the face of another health emergency or natural disaster.
Girls Inc. of Carpinteria has proved itself a nimble organization that can swiftly respond to community needs, manage staff/volunteer disruptions, and navigate through pandemics and natural disasters. Despite the uncertainty and hardships resulting from COVID-19, Girls Inc. is proud to have maintained all our staff throughout the pandemic.
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for families. Although Girls Inc. cannot predict another health emergency or natural disaster, we have demonstrated resilience and meeting community needs. We are confident that Girls Inc. will weather any storm thrown our way while ensuring our families and staff are supported.
Although Girls Inc. has returned to in-person programming, we understand that our current and prospective partners face unprecedented disruptions and an uncertain future during the global pandemic. At Girls Inc., we are committed to working closely with schools and community partners to ensure that girls can weather the current crisis, heal alongside our community, and continue to discover their strengths and thrive. Amid uncertainty and rapid, sweeping changes to the way schools and community partners must operate, we are prepared to offer flexible and supportive partnerships and compensatory enrichment.
G3. List the staff positions that will be dedicated to the proposed program. In addition to your answer, please upload bios or resumes of key staff in the Documents section.
For each position, include: a) name, b) title, c) experience and qualifications, d) projected number of hours per week dedicated to the proposed program, e) whether it is an existing position or will be a new hire, and f) whether paid or unpaid.
Name of Staff Position Title Experience and Hours/Week Existing or Paid or Person Qualifications New? Volunteer?
Paola Vega Data & Office 5 years with Girls Inc. of 40 Existing Paid Manager Carpinteria including the
following positions: program
facilitator, membership
coordinator, and office &
data manager
Kenya Rodriguez Program Director 15+ years working with you 40 Existing Paid including behavior
interventionist, Girls Inc.
Theatre Arts Instructor, and
Founder/Coordinator of
College Ambition Network
Yvanna Velasco SMART 5+ years with Girls Inc. of 40 Existing Paid Coordinator Carpinteria including the
following positions: program
facilitator, project
coordinator, programs
manager, and STEM program
Aimee Albright STRONG 3+ years working with youth 40 Existing Paid Coordinator and program development
including curriculum
coordinator for Northwest
Florida State College and
strong program coordinator
at Girls Inc.
Jessica Shauer Teen & Eureka! 3 years as Girls Inc. Program 40 Existing Paid Coordinator Facilitator, 8+ years working
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with youth including
aquatics coordinator,
aquatics director, and
director of aquatics & sports
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H. Best Practices Evidence-Based
Program
Case Id: 31622
Name: Girls Inc. of Carpinteria Out-of-School Support
Address: *No Address Assigned
Completed by [email protected] on 1/13/2022 3:17 PM H. Best Practices Evidence-Based Program
Please provide the following information.
Hl. Is this an application for Human Services Best Practices funds? No
Please continue to the next section.
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I. Financial
Completed by [email protected] on 1/13/2022 3:17 PM Case Id: 31622
Name: Girls Inc. of Carpinteria Out-of-School Support
Address: *No Address Assigned
I. Financial
Please provide the following information.
11. Does the applicant have sufficient cash reserves to pay for program costs as they are incurred?
CDBG/HSC funds are provided on a cost-reimbursement basis; proof of payment will be required prior to CDBG/HSC
reimbursement.
Yes
14. Are there any outstanding financial audit findings
which remain unresolved?
No
IS. Did the Agency expend $750,000 or more in federal
funds in its last fiscal year?
No
12. Select the month in which your Agency's fiscal year ends.
June
13. Does your Agency have any outstanding litigation or other legal issues
No
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J. Insurance
Completed by [email protected] on 1/13/2022 3:23 PM Case Id: 31622
Name: Girls Inc. of Carpinteria Out-of-School Support
Address: *No Address Assigned
J. Insurance
Please provide the following information.
Jl. Upload the following Certificates of Insurance and enter their expiration dates: For a description of County insurance requirements, click here.
li:'.J General Liability
GIC 9.26.21- 9.26.22 lnsurance.pdf
Expiration Date
09/26/2022
li:'.J Automobile Insurance
GIC 9.26.21 - 9.26.22 lnsurance.pdf
Expiration Date
09/26/2022
li:'.J Workers Compensation
GIC 6.30.21 - 6.30.22 Worker's Comp lnsurance.pdf
Expiration Date
06/30/2023
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0 Professional Liability
GIC 9.26.21- 9.26.22 lnsurance.pdf
Expiration Date
12/18/2022
UPDATED INSURANCE MUST BE SUBMITTED IMMEDIATELY UPON EXPIRATION.
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K. Proposed Program Budget
Completed by [email protected] on 1/13/2022 3:29 PM Case Id: 31622
Name: Girls Inc. of Carpinteria Out-of-School Support
Address: *No Address Assigned
K. Proposed Program Budget
Please provide the following information.
Kl. CDBG/HSC eligible costs include those necessary for the operations of the CDBG/HSC-funded program, including labor, supplies, employee training, conferences, travel, marketing, etc. Ineligible costs include purchase of equipment and personal property.
List all budget line items below, including each individual CDBG/HSC-funded staff position. Please limit your CDBG/HSC funding request to no more than four budget line items.
Email [email protected] with any questions.
Proposed Program Budget. Include the total budget for the proposed program and show which budget lines will include CDBG/HSC funds. Each staff position assigned to the project must be a separate line item.
Budget Line Item Funding From This Other Funding Program Total Application
Data & Membership $5,000.00 $42,500.00 $47,500.00
Coordinator
Program Director $2,500.00 $60,000.00 $62,500.00
Coordinators & Facilitators $7,500.00 $392,500.00 $400,000.00 Program Scholarships $0.00 $120,000.00 $120,000.00
Other (program supplies, $0.00 $23,600.00 $23,600.00
traning, etc)
TOTAL $15,000.00 $638,600.00 $653,600.00
K2. Funding Sources for Proposed Program
Identify sources of leveraged funding, including in-kind match, for this activity in the tables referenced below.
Include the status of these funds (i.e. cash on hand, grants received, planned fund raising, in-kind amount for volunteers, staff time, etc.). BE SPECIFIC - don't just say "Private Trust," say "Private Trust: John and Jane Doe Memorial Foundation," list all anticipated loans, etc. Include any restricted/unrestricted reserve funds you intend to use, as well. Details can be provided as an additional uploaded document.
Total sources must match total budget above.
Other Funding (Name of Status Amount($) I Anticipated award Source) "
notification date
County of Santa Barbara Pending $15,000.00 03/01/2022
CDBG
County of Santa Barbara Pending $25,000.00 03/01/2022
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HSC
Avantor Foundation Committed $70,000.00 12/28/2022
Audacious Foundation Committed $20,000.00 12/27/2022
Cottage Buffering Services Committed $43,740.00 02/01/2022 Program Income Committed $388,175.00 M/d/yyyy
Mithun Foundation Not Yet Requested $65,000.00 05/01/2022 Page Foundation Committed $5,000.00 12/22/2021
Latkin Foundation Not Yet Requested $5,000.00 05/01/2022 Lottie Daniels Fund Not Yet Requested $16,685.00 05/01/2022 Total program revenue $653,600.00
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L. Required Documentation
Completed by [email protected] on 1/13/2022 3:37 PM Case Id: 31622
Name: Girls Inc. of Carpinteria Out-of-School Support
Address: *No Address Assigned
L. Required Documentation
Please provide the following information. The circle to the left of each file will be filled with a green checkmark upon successful document upload. If necessary, you may upload multiple documents under a single category.
Please download, complete, and upload below
• W9
• Conflict of Interest Statement
Documentation
@ W-9 *Required
GIC 2019 W-9.pdf
@ Form 990 *Required
Girls Inc of Carpinteria June 2020 Form 990 Public Disclosure Copy (2).pdf @ Articles of Incorporation and Bylaws *Required
GIC Articles of Incorporation-Name Change 1990.pdf
@ Federal Tax Exemption Letter *Required
Girls Inc. of Carpinteria IRS Tax Determination Letter (1).pdf @ Most Recent Audited Financial Statements *Required
Girls Inc of Carpinteria June 30 2020 Audited Financial Statements (2).pdf Printed By: James Francis on 2/10/2022 26 of 29
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D Most Recent Single Audit (see question 1.5)
**No files uploaded
0 Organizational Chart *Required
GIC 2021 Org Chart.pdf
0 List of Board of Directors *Required
Girls Inc. Carpinteria Board Roster 2021-2022.pdf
0 Conflict of Interest Statement *Required
County of SB 2022 Sign Conflict of Interest Statement.pdf 0 Resumes of Program Team *Required
GIC 2022 Kenya Rodriguez Resume.pdf
GIC 2022 Yvana Velasco Resume.pdf
GIC 2022 Aimee Albright Resume.pdf
GIC 2022 Jessica Shauer Resume (1).pdf
GIC 2022 Paola Vega Resume.pdf
0 Blank Intake Form *Required
GIC 2021 ASE Registration.pdf
GIC 2021-2022 Scholarship Application.pdf
0 Handouts and Promotional Material
Girls Inc. of Carpinteria 2020-2021 Impact Report.pdf
GIC Winter 2021 Newsletter.pdf
D Additional Documentation
**No files uploaded
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Submit
Completed by [email protected] on 1/13/2022 10:02 PM Case Id: 31622
Name: Girls Inc. of Carpinteria Out-of-School Support
Address: *No Address Assigned
Submit
Please provide the following information.
I CERTIFY THE FOLLOWING:
0 The information contained in the application and all attachments is true to the best of my knowledge. 0 The Agency is a 501{c)(3) or (4) Non-Profit Organization.
IF AWARDED FUNDS, THE AGENCY CERTIFIES THAT:
0 It will notify the County in writing of any proposed changes to the project's scope, schedule, or budget, and it understands that all changes must be approved by the County before they are implemented. 0 It will comply with Federal, State and County regulations and policies applicable to the source of funds awarded. 0 It understands that the County, HUD or other federal entity shall have access to all program and financial records related to the program for monitoring or audit purposes. 0 There will be sufficient funds, including County and other sources of funds, to operate the program as proposed. 0 There will be sufficient staff capacity to effectively administer the program. 0 It will income-qualify all program participants {beneficiaries) in accordance with 24 CFR Part 5.609 {Part 5), unless certified by the County as an Area Benefit or Presumed Beneficiary program. 0 It will collect income, race and ethnicity data on low-income persons and, if applicable, special populations such as elderly, abused children, homeless, disabled, HIV/AIDS persons (see definitions of special needs populations in question 03 of the application).
It will retain records relating to the use of federal funds for a period not less than five years.
It has, or will have in place prior to the execution of an agreement with the County, a personnel policy with an Printed By: James Francis on 2/10/2022 28 of 29
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affirmative action plan and grievance procedure.
@ It will provide timely performance reports as required in the executed agreement with the County. @ It will provide proof of insurance described in the "Insurance" section of the application and will provide updated insurance immediately upon expiration.
@ It will comply with the Federal Funding Accountability and Transparency Act (FFATA)- 2 CFR Part 170. @ It will comply with 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
@ It will comply with Generally Accepted Accounting Principles.
Signature
Jamie Collins
Electronically signed by [email protected] on 1/13/2022 3:38 PM Date
01/13/2022
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ATTACHMENT D
Organic Soup Kitchen
Community Development Block Grant Public Service Application City Council Staff Report
March 14, 2022
A. Applicant Information
Completed by [email protected] on 1/6/2022 6:18 PM
Case Id: 31536
Name: Organic Soup Kitchen Food Security for Seniors
Address: *No Address Assigned
A. Applicant Information
Please provide the following information
Click here to download the FY 2022-23 NOFA
ORGANIZATION INFORMATION
A.1. Legal name of organization
ORGANIC SOUP KITCHEN
A.2. Physical Address
608 Anacapa St Ste C SANTA BARBARA, CA 93101
A.3. Mailing address
315 Meigs Rd Ste A369 Santa Barbara, CA 93109
A.4. Organization Web Site
www.Organicsoupkitchen.org
A.S. DUNS Number
961822009
A.6. Federal EIN/TIN Number
27-1081432
PRIMARY CONTACT INFORMATION
A.7. Title
Chief Operating Officer
A.8. First Name
Andrea
A.9. Last Name
Slaby
A.10. Phone
8052843552
A.11. Email
[email protected]
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ADDITIONAL CONTACT INFORMATION
A.12. Agency's Chief Executive
Anthony Carroccio
A.13. Phone
8053642790
A.14. Email
[email protected]
A.15. Program Coordinator
Jennifer Hyle
A.16. Phone
8053642790
A.17. Email
[email protected]
A.18. Financial Coordinator
Andrea Slaby/Accountability Plus Bookkeeping Services
A.19. Phone
8052843552
A.20. Email
[email protected]
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B. Funding Source
Completed by [email protected] an 1/6/2022 11:30 AM
Case Id: 31536
Name: Organic Soup Kitchen Food Security for Seniors
Address: *No Address Assigned
B. Funding Source
PLEASE READ THESE INSTRUCTIONS CAREFULLY
Applicants are invited to apply for funding from any of three sources:
• Community Development Block Grant (CDBG) Public Services • Human Services General Fund - Basic Services
• and Human Services General Fund - Best Practices.
An applicant may apply for funding for a single program from multiple sources, or for multiple programs from a single source, by submitting multiple applications. However, each individual application must select only one program and one funding source.
A description of each funding source follows. Please read carefully before selecting ONE funding source for this application.
CDBG Public Services: CDBG funds are provided to the County by the Federal government to be allocated to local projects. Subrecipients will be required to demonstrate that they serve a predominantly low- to moderate-income clientele as specified in Section E of this application, and must document the demographics of their clientele.
HSC General Fund - Basic Services: Basic Services programs meet the basic needs of community members, and applications may request $15,000 to $50,000. There are no special requirements associated with this funding source.
HSC General Fund - Best Practices: Best Practices programs are innovative programs providing tangible, lasting benefits to clients, and applications may request $50,000 to $100,000. Applicants must demonstrate in Section H of this application that the proposed program is research based, provides benefits above and beyond meeting clients' basic needs, and participates in a process of continual evaluation and improvement.
Bl. Please select the ONE funding source for which you are applying in this application:
CDBG Public Services
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C. Funding Request
Completed by [email protected] on 1/13/2022 1:54 PM
Case Id: 31536
Name: Organic Soup Kitchen Food Security for Seniors
Address: *No Address Assigned
C. Funding Request
Please provide the following information.
Cl. Please select the funding source for this application.
CDBG Public Services
C2. Amount requested for this program:
$25,000.00
C3. Total Requested Program Funding by Jurisdiction. Enter amounts requested for each jurisdiction. Minimum $15,000 grant request for Santa Barbara County.
Santa Barbara County $24,000.00
Carpinteria $1,000.00
TOTAL $25,000.00
C4. Have you applied, or will you also be applying for CDBG funding from any of the listed jurisdictions? Yes
CS. If yes, list the amounts requested from each jurisdiction and whether or not the funds have been committed. If no, leave this table blank.
Amount($) Committed?
Goleta $0.00 N/A
Lompoc $0.00 N/A
Santa Maria $0.00 N/A
City of Santa Barbara $25,000.00 N/A
TOTAL $25,000.00
CG. List the name(s) and title(s) of the organization's staff who attended mandatory training.
Andrea Slaby Chief Operating Officer
C7. Select the Supervisorial district in which the program office is located.
District 2 - Hart
CS. Agency Mission Statement
Organic Soup Kitchen's mission is to provide metabolic oncology nutrition and food security to support the health and wellness of low- income seniors and other individuals with cancer or chronic illness.
Years of operation
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C9. How long has your agency been in operation?
12 ClO. How long has the proposed program been in operation? 9 C11. Was the proposed CDBG program funded by the County in FY 2021-22? No
C12. If the proposed program was not funded by the County last year, is it a new program or is it a continuing program with an increased service level?
Explain the new program or how the existing program will increase its current service level. Provide information on the increased demand for services and proposed increased outcomes over the prior year. If the program was funded last year, you may leave this section blank.
Organic Soup Kitchen's Cancer and Chronic Illness Prevention and Recovery Program is a continuing program with an increased service level. Organic Soup Kitchen is currently serving a record number of Santa Barbara County residents, and is preparing its operation for the increased demand that is projected. When Covid hit in 2020, our demand skyrocketed and we quickly tripled our production and the number of seniors, cancer patients and chronically ill we served. While our operation was able to serve the tidal wave of clients we experienced as a result of the pandemic and food providers such as Communify closing, those clients remain in our program. In order to maintain the level of clients we currently serve in addition to the steady stream of new clients we receive each week, our organization will require additional support.
According to Santa Barbara County Associate of Governments website, "Long-term growth forecasts to year 2060 indicate that the population aged 65 and over will grow over 100 percent compared to 28 percent growth overall." The exorbitant cost of living in Santa Barbara county along with an acute housing shortage will mean that many low income seniors will struggle to meet their basic needs including food and shelter.
In addition, cancer and chronic illness are on the rise in our community. Our seniors are being diagnosed with lifestyle related diseases at an alarming rate. Many seniors are paying for medical treatments and costly prescription medications. These fragile community members are often faced with the impossible decision between paying the rent and medical costs and putting food on the table. The additional stress of Covid variants means that low income seniors and immunocompromised individuals are afraid to leave their homes. We are living in unprecedented times and we know that it is our vulnerable residents who are suffering most acutely both medically as well as financially.
Our program supports their ability to stay in their home C13. Is your agency a Faith-Based Organization?
I.e. congregations; national denomination networks (ex: Catholic Charities, Lutheran Social Services) or networks of related organizations (ex: YMCA and YWCA); and freestanding religious organizations, which are incorporated separately.
No
ClS. In addition to the proposed program for CDBG/HSC funds, please provide a brief description of all of your Agency's programs and services.
Our organization is the only one of its kind in this country. While there are other prepared food suppliers throughout the US and in our community, no other agency is handcrafting organic nutrient dense SoupMeals and delivering them to people's homes. Our mission is in direct alignment with several of the Sustainable Development Goals (SDG's) set forth by the United Nation's Environmental, Social and Governance (ESG) policy. Organic Soup Kitchen is committed Printed By: James Francis on 2/10/2022 5 of 26
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to transformative change that will be measured by our impact and progress with the following goals:
ZERO HUNGER and GOOD HEALTH & WELLBEING
Provide food and nutritional security to the most vulnerable and medically fragile Santa Barbara County residents, primarily cancer patients, chronically ill and low-income seniors. Through our hand delivery of SoupMeals, we break the chain of isolation and reduce stress by providing weekly personal interaction with compassionate volunteer delivery drivers.
QUALITY EDUCATION
We provide and present educational content to local residents and organizations interested in learning more about the relationship between nutrition and cancer and chronic illness.
RESPONSIBLE CONSUMPTION AND PRODUCTION
By prioritizing the use of 80-90% local organic ingredients in every recipe, we support responsible agriculture and a shift towards more sustainable patterns of consumption.
Our robust food rescue program and 100% compostable SoupMeal packaging alleviates the impact on our environment.
CLIMATE ACTION
Through our zero waste food rescue program, we flash freeze and stabilize thousands of pounds of fresh produce each week to minimize waste and reduce our carbon footprint.
PARTNERSHIPS FOR THE GOALS
We collaborate with more than 20 local health and human services agencies aligned with our mission to broaden our reach in the community. We contribute to the local productivity and incomes of small scale food producers, primarily through partnerships with local farms and produce
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D. Program Information
Completed by [email protected] on 1/12/2022 4:13 PM
Case Id: 31536
Name: Organic Soup Kitchen Food Security for Seniors
Address: *No Address Assigned
D. Program Information
Please provide the following information.
D1. Name of program
CDBG Public Service Grant OSK Food Security for Seniors with Degenerative Diseases: Program Coordinator D2. Street address of the proposed program
608 Anacapa St Ste C SANTA BARBARA, CA 93101
D3. Briefly summarize the program that is to be funded with CDBG/HSC funds. You will have an opportunity to provide a more detailed description in question C.8 below.
We provide nutrition and food security (in a prepared complete meal) to the most vulnerable low-income seniors and those with life threatening illnesses. Our clients face surging inflation, treatment and medication costs and are forced to decide between paying rent and putting food on the table. Without our lifeline to nutrient dense SoupMeals, many of our clients would go hungry and experience malnutrition.
D4. Select the Human Services Commission priority that best describes your agency's proposed program for which you are seeking funding.
Feed seniors, homebound persons, and low-income families D5. Enter the number of persons, by income, expected to be served by the proposed program during the fiscal year July 1, 2022 - June 30, 2023.
Count all members of a household when the entire household is served (e.g. food banks); for services targeting individuals (e.g. mental health counseling), count only the person receiving services. -
Persons 0-30% 700
Persons 30%-50% 100
Persons 50%-80% so
Persons >80% 15
TOTAL 865
D6. Define the program's service area. This may be defined in terms of streets, census tracts, city/county boundaries, or another similar method.
We deliver to clients from Goleta to Carpinteria, and from Santa Barbara to Santa Ynez Valley, Buellton and Lompoc.
In 2022 we plan on providing soupmeals in Santa Maria with our community distribution partners.
D7. Select the area of the County which the program primarily serves.
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Countywide
DB. Describe the program to be funded, including the type of activities that will be provided and the population to be served.
We make and deliver nutrient dense SoupMeals to the homes of more than 700+ residents throughout Santa Barbara County. We have 25 volunteer delivery drivers and 20+ community partners that cover a distribution area from Goleta, SB, Carpinteria, & Santa Ynez Valley and Lompoc.
We not only provide critical food security to our most vulnerable community members, we also provide nutritional security. Nutritional security is the belief that all individuals deserve access to the right food to prevent or alleviate diet related diseases such as cancer, heart disease and diabetes. Cancer and chronic illness are on the rise and are significantly impacting the physical and emotional health of our growing senior population. We have worked with leading oncologists to formulate soup recipes that specifically address the needs of people with compromised immune systems (90% of seniors). Our program also alleviates the financial strain our low-income seniors are experiencing as they struggle to afford surging housing and medical treatment costs. Additionally, the weekly delivery by a compassionate volunteer delivery driver who has become a trusted face, provides a mental health check in and breaks the chain of isolation many of our fragile community members experience.
Our clients are 95% low income according to HUD standards. More than 90% of our clients are seniors 62+ years old, 75% are women and more than 65% identify as non white. Most of our clients are battling cancer or some other type of chronic illness, disease or disability.
D9. Provide a concise, objective statement of work to be incorporated into the program's contract if the program is selected for funding.
If Organic Soup Kitchen's Cancer and Chronic Illness Prevention and Recovery Program is selected for funding, the money will directly support our ability to make and deliver nutrient dense SoupMeals to the thousands of low-income seniors, cancer patients and chronically ill residents who will apply for our services this year and who currently depend on us for nutrition and food security. Due to the influx of senior clients resulting from the pandemic, unstable economy and closures of food providers, our demand has skyrocketed and our clients have tripled since 2020.
Funding from the County of Santa Barbara will allow Organic Soup Kitchen to keep pace with the record number of clients we currently serve and the tidal wave of new clients we continue to experience.
However, as demand soars, funding has slowed. As we continue to serve triple the number of clients with less support, we have been forced to start a waiting list. Without the support of governmental agencies, foundations and community members, we will not be able to meet the increasing need for nutrition and food security in our county.
DlO. Describe the unmet need to be addressed by this program According to the Santa Barbara Foundation's website, " ... thousands of people in our County go to bed every night wondering where tomorrow's food will come from. It is no small irony that in this area that knows such abundancewhich produces the food that feeds so many others around the country- that tens of thousands of people here do not have access to nutritious, affordable, healthy food on a consistent basis. Food insecurity means having limited, uncertain or inconsistent access to the quality and quantity of food necessary to live a healthy life. Despite its many assets, Santa Barbara County has the third highest poverty rate in California. Approximately ten percent of our population is estimated to face food insecurity."
In addition, cancer and chronic illness are on the rise in our community. At the same time, the financial impact of the pandemic and inflation is also sharply rising. This means that many of our residents are faced with difficult decisions about paying rent, affording medical treatment and putting food on the table. Low-income individuals may turn to inexpensive processed foods full of unhealthy fats, sodium and sugar which is proven to only perpetuate the cycle of chronic illness and disease. We are providing not only critical food security but also nutritional security.
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Our goal is to provide our most vulnerable and medically fragile residents with clean, chemical free food that nourishes the body and alleviates the financial strain that may result in eviction or the inability to afford medical treatment.
Dll. Describe this program's needs assessment process. How did your agency determine the need for this program, and how often do you reevaluate and perform needs assessments? In 2012, we received a call from a local oncologist who was looking for nutritional support for a cancer patient going home from the hospital. We immediately saw the need for nutrient dense food for cancer patients and those with chronic illnesses (90% of seniors) in our community and began serving this fragile population. In collaboration with medical professionals across the country, we formulated soups to meet the needs of immunocompromised individuals and those suffering from the harsh side effects of treatment. Through years of research, tracking our clients' medical progress, and listening to the needs of the community, we designed a program that supports the physical and emotional health of thousands of vulnerable residents.
As an indispensable community resource for more than 12 years, we have relationships with more than 20 of the leading health and human services agencies in the county. We receive referrals on a daily basis from oncologists, nurses and social workers in addition to other public agencies providing nutritional services to their clients. We regularly seek feedback and input from the social sector to better help us understand the needs of our most vulnerable community members. This exploration in addition to collaborative relationships with government agencies and private foundations helps us strategically and effectively plan and meet the needs of the Santa Barbara county community.
We have a sophisticated tracking system in place that allows us to continuously measure and analyze our goals. Our internal software system captures all of our clients' information ranging from medical and financial status to soup delivery and taste preferences. We collect quarterly reports from each client to monitor and evaluate the effectiveness of our services. This information is reviewed monthly by our leadership team and used to improve our soup making, delivery and client outreach systems.
D12. Describe how your agency collaborates with other organizations that provide similar services and how you work together to reduce duplication, share data, and collaborate on the provision of services. Explain the results.
We collaborate with more than 20+ partner organizations including Cottage Hospital, Sansum Clinic, Ridley Tree Cancer Center, VNA Health, Hospice of SB, Teddy Bear Cancer Foundation, Doctors Without Walls, PATH, Salvation Army, New Beginnings, Peoples' Self-Help Housing, American Cancer Society, Adult Protective Services, Pacific Bridge Wellness Center, Yoga Soup, Santa Barbara Housing Authority, Veggie Rescue, Center for Successful Aging, Community Partners In Caring, Breast Cancer Resource Center, & Jewish Federation of Greater Santa Barbara. We are the only organization making and delivering clinically formulated nutrient dense SoupMeals (prepared complete meals) in Santa Barbara County. We do share some data with partner organizations to increase transparency and collectively analyze outcomes to better serve our community. Since January 2021 we have seen an increase in residents from partner agencies who do not have access to other food providers as a result of closures due to the pandemic and budgets. We communicate with the above partners, primarily social workers and nurses, who help their clients fill out the applications and then we deliver the SoupMeals straight to their doorstep. It's a win-win partnership between us and the health and human services community as we provide the premium platinum nutrition that is critical to support their client's physical and emotional health and alleviate financial stress.
D13. How are clients referred to the program?
Our clients are primarily referred to us by oncologists, nurses, social workers and other medical professionals and health and human service agencies throughout Santa Barbara county. We are also listed in multiple directories as a meal provider.
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D14. Describe your program's outreach or marketing activities to reach primarily low-income persons.
We collaborate with other agencies aligned with our mission to receive referrals and increase our distribution to the vulnerable and marginalized communities most impacted by the pandemic and health and financial inequities.
Through regular communication with the organizations providing basic needs to our low-income seniors, cancer patients and chronically ill, we familiarize community leaders and staff with our mission.
We also provide educational materials and content to small and large groups of individuals both in the public and private sector. We target community members who are interested in learning more about the relationship between food and health and the immeasurable impact of non profit agencies on the strength of local communities.
DlS. Describe how your organization provides culturally sensitive services and ensures access to non-Englishspeaking populations.
We have a bilingual program coordinator on staff to communicate with and provide outreach to our spanish speaking community members. Our website and all printed materials are provided in both English and Spanish. Many of our current distribution partners work directly with non English speaking residents. And we actively conduct outreach to additional agencies who serve non English speaking residents who may require nutritional support. Our website can be translated into 12 different languages.
D16. How do you ensure that the target population has access to your services? (E.g. transportation assistance, remote or at-home delivery of services, etc.). Are all facilities used to provide program-related services ADAcompliant? Our services include delivery straight to our client's residence. Santa Barbara county community members have access to our program through our various referral agencies or through our distribution partners. Many of our clients are housebound, disabled and benefit tremendously from the home delivery of our fully prepared, nutrient dense SoupMeals.
Our kitchen facility is fully accessible and ADA compliant including the kitchen, office, and bathroom. Our website is ADA compliant for those who are blind, deaf or dyslexic and available for translation in 12 different languages (this is located at the bottom of each page). We welcome staff and volunteers of all abilities and have a strong nondiscrimination policy.
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E. Federal Eligibility
Completed by [email protected] on 1/12/2022 4:15 PM
Case Id: 31536
Name: Organic Soup Kitchen Food Security for Seniors
Address: *No Address Assigned
E. Federal Eligibility
Please provide the following information.
Is this an application for CDBG funds?
Yes
El. Select ONE of the following criteria under which the proposed program qualifies. (Click on each option to see the definition before making your final selection).
Low-Moderate Clientele
E4. Low-Moderate Clientele
Low-Moderate Clientele: Information on income must be collected for ALL clients or households to demonstrate that at least 51% of the clients served are low- or moderate-income.
The applicant agrees to income qualify its clientele in accordance with 24 CFR Part 5, and to collect race and ethnicity information from its clientele in accordance with Census categories.
Income information must be collected for ALL adults aged 18 or older, including low-income and non low-income persons or households to demonstrate that at least 51% of those served are at or below 80% of Area Median income as published by HUD annually for the Santa Barbara County/Santa Maria Metropolitan Statistical Area (MSA). If a client cannot or will not provide income documentation, they must be presumed to be above 80% of Area Median Income. lfthe proposed program does not meet the definition of Area Benefit or Presumed Beneficiaries, the Agency must perform income certification verifying at least 51% of clients served have incomes at or below 80% of Area Median Income. For example, if the project will serve 100 clients, at least 51 of these must be determined to be at or below 80% of AMI for Santa Barbara County to meet CDBG objectives.
ES.
0 Agency attests that it will income-certify ALL clients benefitting from the proposed program in accordance with 24 CFR 5.609-612. This includes collecting pay check stubs, bank statements, federal subsidy monthly statements, e.g.
SSI, and asset information. The collection of income tax returns alone is not a sufficient source of documentation and may be used only to confirm or verify income.
E6. Please provide a brief description of current and/or past agency experience in performing and determining individual/household income. Include sources of documentation used and responsible agency/staff experience in this regard.
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statement, bank statement and/or 1040 tax form. They also must confirm proof of housing status. Our application process is in accordance with HUD standards. Please see attachments for a sample of our program application. Our Chief Operating Officer, Andrea Slaby, who oversees this program has 15 years of experience working with HIPPA protected documentation in the medical industry.
E7. If agency clientele qualify as "low-income" in accordance and definition by another federal agency and/or program, such as food stamps, please indicate this and how it is/will be documented as consistent with CDBG income qualifications, e.g., other federal means-tested, needs-based programs related to housing, health care, education, nutrition, etc.
Our clients are qualified as "low income" based on HUD industry standards. Most of our partner agencies that provide housing also qualify their residents using HUD standards. For these individuals entering our program, we will accept that qualification. Our partner agencies provide us with completed quarterly reports that are in alignment with the CDBG income qualifications. We have been providing this data to the City of Santa Barbara since 2017.
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F. Program Goals
Completed by [email protected] on 1/12/2022 6:14 PM
Case Id: 31536
Name: Organic Soup Kitchen Food Security for Seniors
Address: *No Address Assigned
F. Program Goals
Please provide the following information.
Fl. Identify the number of unduplicated clients to be served by the proposed program.
If a person receives multiple counseling sessions annually, count that person one time. If a person visits a food bank multiple times in the year, count all members of the family at each visit. 865
F2. List up to two other quantifiable outputs/performance targets. For each output or target, describe how program participants' lives will be improved.
Output examples:# of services provided, e.g. meals, classes, counseling or case management sessions, etc. Impact examples: improve nutrition/health, increased self-sufficiency, change in economic status, etc.
Goal Description Number Impact Expected
unduplicated low-income clients 800 Improved Health and nutrition (seniors, cancer patients, &
chronically Ill though home
delivery and community
partners)will receive nutritional
and food security through our
SoupMeals.
unduplicated low-income clients 800 Improved mood, less isolation, less anxiety, less depression (aka will receive a weekly personal Improved Mental Health)
wellness check in that will break
the chain of isolation from one of
our volunteers/partner orgs.
F3. List two quantifiable outcomes. Outcomes should be related to the impacts described in the goals above.
Outcome examples:# of clients who report improved well-being on surveys or measurements,# of clients who enter permanent housing, etc.
Goal Description Number Impact Expected
low-income clients will receive 865 75% will report that participation in our program supports their nutrient-dense SoupMeals. ability to meet their living expenses, such as paying rent, utilities, and medical expenses.
low-income clients will receive 865 85% will report that our services help improve their mental state& nutrient-dense SoupMeals hand feelings of isolation, as our weekly drop offs provide a personal Printed By: James Francis on 2/10/2022 13 of 26
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delivered by our team of wellness check-in from a friendly face they trust and look forward compassionate volunteers
low-income clients will receive 865 75% will report that our SoupMeals gave them increased energy nutrient-dense SoupMeals while in our program.
accounting for 12-15 of their
weekly meals (out of a total of 21
meals).
F4. Describe your client intake process. You will be required to upload a blank intake form in the "Required Documentation" section.
Note: To qualify for an award of CDBG funds, the agency must collect race and ethnicity information from all clients and, if required, income documentation.
We require all clients to complete an initial intake form as well as answer our quarterly surveys. Initial entry into the program requires financial documentation in accordance with HUD standards to determine income eligibility. The information we receive is entered into our proprietary HIPPA compliant database. We are able to run reports on specific areas of client progress to regularly track our measurable outcomes.
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G. Capacity
Completed by [email protected] on 1/13/2022 11:19AM
Case Id: 31536
Name: Organic Soup Kitchen Food Security for Seniors
Address: *No Address Assigned
F. Capacity
Please provide the following information.
Gl. Describe your Agency's experience and capacity in assisting clients and meeting goals and objectives.
Our core management team has more than 40 years combined experience as effective executive managers and leaders in the organic health food movement. All leadership team members regularly participate in training to improve operations and systems analysis and management. Our client-to-staff ratio is 200 clients per 3 staff members and 25 volunteers. We have 20+ volunteer drivers who are all HIPPA compliant. Our kitchen staff and volunteers are thoroughly trained and hold ServSafe Food Handlers licenses. We have a bilingual team member to provide outreach and improved communication with our Spanish speaking community members. Our Executive team has worked with leading oncologists to formulate soup recipes that reduce inflammation and promote healing on a cellular level. We collaborate with more than 20 agencies to maximize our reach in the community. Our organization is 85% volunteer led which reduces overhead and ensures that resources go directly to the product and service we provide.
G2. Describe your organizational plan to continue programs should there be a reduction in staff or volunteers in the face of another health emergency or natural disaster.
Our organization is actively taking steps to prepare so that if and when another reduction in volunteers is necessary because of an emergency or disaster, our operation can continue to serve the urgent needs of our community. This plan involves increasing our refrigeration (cold storage) space to expand our food rescue program, upgrading equipment and soliciting the financial support needed to maintain the extraordinary level of demand and the growing number of new clients we continue to receive.
Organic Soup Kitchen has proven that its operation is able to quickly pivot to meet the needs of the community. When the pandemic hit in March 2020, we tripled our clients in a few short months. As production skyrocketed overnight, we faced the extraordinary challenge of not being able to allow volunteers in our kitchen to slice and dice produce. As a result, we were forced to purchase pre-cut vegetables. While this added costs to our operation's bottom line, it allowed us to continue making SoupMeals and providing critical food security during an unprecedented time. As we have in the past, we will continue to adapt to changing circumstances and meet the nutrition and food security needs of Santa Barbara county residents.
G3. List the staff positions that will be dedicated to the proposed program. In addition to your answer, please upload bios or resumes of key staff in the Documents section.
For each position, include: a) name, b) title, c) experience and qualifications, d) projected number of hours per week dedicated to the proposed program, e) whether it is an existing position or will be a new hire, and f) whether paid or unpaid.
Name of Staff
Person
Position Title Experience and
· Qualifications
Hours/Week Existing or Paid or
New? Volunteer?
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Jennifer Hyle Development & BA, Excellent Comm. Skills, 30 Existing Paid Program Manager customer service skills, fast
typer
Natalie Jakiemiec Bi-LingualProgram BA, BA, Excellent Comm. 20 Existing Paid Coordinator Skills, bi-lingual, Customer
service skills, fast typer,
Andrea Slaby Chief Operating BA with Honors, Excellent 20 Existing Paid Officer customer service skills,
management experience,
financial experience, 25
years in customers service
orientated industries from
Medical, Corporate
America, and NGOs.
Anthony Carroccio Executive Director Entrepreneur, BA, 30 years 30 Existing Paid in the health industry,
visionary, research &
development, Strong
analytic, planning, multitasking, time management,
and organizational skills;
effective
communication skil
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H. Best Practices Evidence-Based
Program
Case Id: 31536
Name: Organic Soup Kitchen Food Security for Seniors
Address: *No Address Assigned
Completed by [email protected] on 11/17/2021 8:53 PM
H. Best Practices Evidence-Based Program
Please provide the following information.
Hl. Is this an application for Human Services Best Practices funds? No
Please continue to the next section.
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I. Financial
Completed by [email protected] on 1/6/2022 6:46 PM
Case Id: 31536
Name: Organic Soup Kitchen Food Security for Seniors
Address: *No Address Assigned
I. Financial
Please provide the following information.
11. Does the applicant have sufficient cash reserves to pay for program costs as they are incurred?
CDBG/HSC funds are provided on a cost-reimbursement basis; proof of payment will be required prior to CDBG/HSC
reimbursement.
Yes
14. Are there any outstanding financial audit findings
which remain unresolved?
No
15. Did the Agency expend $750,000 or more in federal
funds in its last fiscal year?
No
12. Select the month in which your Agency's fiscal year ends.
December
13. Does your Agency have any outstanding litigation or other legal issues
No
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J. Insurance
Completed by [email protected] on 1/12/2022 6:36 PM
Case Id: 31536
Name: Organic Soup Kitchen Food Security for Seniors
Address: *No Address Assigned
J. Insurance
Please provide the following information.
Jl. Upload the following Certificates of Insurance and enter their expiration dates: For a description of County insurance requirements, click here.
0 General Liability
Organic Soup Kitchen (2).PDF
Expiration Date
06/22/2022
0 Automobile Insurance
OSK Auto Policy.png
Expiration Date
02/12/2023
0 Workers Compensation
Cert of ins (1).pdf
Expiration Date
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09/17/2022
0 Professional Liability
Cert of ins (1).pdf
Expiration Date
09/17/2022
UPDATED INSURANCE MUST BE SUBMITTED IMMEDIATELY UPON EXPIRATION.
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K. Proposed Program Budget
Completed by [email protected] on 1/13/2022 2:09 PM
Case Id: 31536
Name: Organic Soup Kitchen Food Security for Seniors
Address: *No Address Assigned
K. Proposed Program Budget
Please provide the following information.
Kl. CDBG/HSC eligible costs include those necessary for the operations of the CDBG/HSC-funded program, including labor, supplies, employee training, conferences, travel, marketing, etc. Ineligible costs include purchase of equipment and personal property.
List all budget line items below, including each individual CDBG/HSC-funded staff position. Please limit your CDBG/HSC funding request to no more than four budget line items.
Email [email protected] with any questions.
Proposed Program Budget. Include the total budget for the proposed program and show which budget lines will include CDBG/HSC funds. Each staff position assigned to the project must be a separate line item.
Budget Line Item Funding From This Other Funding Program Total Application
Program Staffing/Program $25,000.00 $100,000.00 $125,000.00 Coordinator 1 & 2
TOTAL $25,000.00 $100,000.00 $125,000.00
K2. Funding Sources for Proposed Program
Identify sources of leveraged funding, including in-kind match, for this activity in the tables referenced below.
Include the status of these funds (i.e. cash on hand, grants received, planned fundraising, in-kind amount for volunteers, staff time, etc.). BE SPECIFIC - don't just say "Private Trust," say "Private Trust: John and Jane Doe Memorial Foundation," list all anticipated loans, etc. Include any restricted/unrestricted reserve funds you intend to use, as well. Details can be provided as an additional uploaded document.
Total sources must match total budget above.
Other Funding (Name of Status Amount($) Anticipated award Source) notification date
Grants (City SB, John C. Pending $50,000.00 08/01/2022
Mithun Foundation, Natalie
Orfalea Fdn, Steele Family
Fdn.)
Monthly Donors Pending $36,000.00 12/31/2022
Corporate Donors: Deckers Committed $39,000.00 12/31/2022 Corp., Ontraport
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I Total program revenue sizs.ooo.oo I
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L. Required Documentation
Completed by [email protected] on 1/13/2022 11:35AM
Case Id: 31536
Name: Organic Soup Kitchen Food Security for Seniors
Address: *No Address Assigned
L. Required Documentation
Please provide the following information. The circle to the left of each file will be filled with a green checkmark upon successful document upload. If necessary, you may upload multiple documents under a single category.
Please download, complete, and upload below
• W9
• Conflict of Interest Statement
Documentation
0 W-9 *Required
OSK W9 Final 2022.pdf
0 Form 990 *Required
OSK Draft 2020 990 For Guidestar.pdf
0 Articles of Incorporation and Bylaws *Required
2020 Amended Articles of INC OSK .pdf
0 Federal Tax Exemption Letter *Required
IRS Tax Exempt PDF.pdf
0 Most Recent Audited Financial Statements *Required
OSK 2020 Compilation (l).pdf
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D Most Recent Single Audit (see question 1.5)
**No files uploaded
0 Organizational Chart *Required
Operations Structure Org Chart.pdf
0 List of Board of Directors *Required
OSK BOD 2022.pdf
0 Conflict of Interest Statement *Required
OSK NOFA Conflict of Interest Statement .pdf
0 Resumes of Program Team *Required
Jennifer Hyle Resume.pdf
Natalie Jakiemiec Resume (1).pdf
ANdreaSlabyresume.pdf
Anthonycarroccioresume.pdf
0 Blank Intake Form *Required
Client-Intake-Form-Oct 2021. pdf
0 Handouts and Promotional Material
OSK Presentation 2022.pdf
0 Additional Documentation
Spanish Tri-Fold Brochure.pdf
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Submit
Completed by [email protected] on 1/13/2022 2:09 PM
Case Id: 31536
Name: Organic Soup Kitchen Food Security for Seniors
Address: *No Address Assigned
Submit
Please provide the following information.
I CERTIFY THE FOLLOWING:
@ The information contained in the application and all attachments is true to the best of my knowledge. @ The Agency is a 501(c)(3) or (4) Non-Profit Organization.
IF AWARDED FUNDS, THE AGENCY CERTIFIES THAT:
@ It will notify the County in writing of any proposed changes to the project's scope, schedule, or budget, and it understands that all changes must be approved by the County before they are implemented.
It will comply with Federal, State and County regulations and policies applicable to the source of funds awarded.
It understands that the County, HUD or other federal entity shall have access to all program and financial records related to the program for monitoring or audit purposes.
There will be sufficient funds, including County and other sources of funds, to operate the program as proposed.
There will be sufficient staff capacity to effectively administer the program.
It will income-qualify all program participants (beneficiaries) in accordance with 24 CFR Part 5.609 (Part 5), unless certified by the County as an Area Benefit or Presumed Beneficiary program. @ It will collect income, race and ethnicity data on low-income persons and, if applicable, special populations such as elderly, abused children, homeless, disabled, HIV/AIDS persons (see definitions of special needs populations in question D3 of the application).
It will retain records relating to the use of federal funds for a period not less than five years.
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0 It has, or will have in place prior to the execution of an agreement with the County, a personnel policy with an affirmative action plan and grievance procedure.
0 It will provide timely performance reports as required in the executed agreement with the County. 0 It will provide proof of insurance described in the "Insurance" section of the application and will provide updated insurance immediately upon expiration.
It will comply with the Federal Funding Accountability and Transparency Act (FFATA) - 2 CFR Part 170.
It will comply with 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
0 It will comply with Generally Accepted Accounting Principles.
Signature
Andrea Slaby
Electronically signed by [email protected] on 1/13/2022 11:36 AM Date
01/13/2022
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City of Carpinteria
COUNCIL AGENDA STAFF REPORT
March 14, 2022
ITEM FOR COUNCIL CONSIDERATION
The City's 2021 Housing Element Annual Progress Report to the State Department of Housing and Community Development on the status of implementation of its goals, policies, and objectives.
STAFF RECOMMENDATION
Action Item L; Non-Action Item _
Receive the 2021 Housing Element Annual Progress Report and direct that it be submitted to the State Housing and Community Development Department.
Sample Motion: I move to accept the 2021 Housing Element Annual Progress Report on the status of implementation and direct the Community Development Director to submit the document to the State Department of Housing and Community Development.
BACKGROUND
The Housing Element is a chapter of the City of Carpinteria General Plan. Pursuant to California State law, each city and county is required to prepare an Annual Report to its legislative body on the status of the Housing Element and progress on its implementation. The law requires that a copy of the Annual Report be submitted to the State Department of Housing and Community Development (HCD) and the legislative body by April 1 of each year. In compliance with state housing law, the Community Development Department will submit the report to the State once accepted by the City Council. The Housing Element Annual Progress Report is included as Attachment A.
The 2021 annual report is the penultimate of the 2015-2023 Housing Element Annual Progress Reports. The City has initiated a process to prepare an updated succession Housing Element. On August 9, 2021 the City Council authorized the City Manager to execute an Agreement for Consultant Services between the City of Carpinteria and John Douglas, AICP, Owner, JHD Planning LLC to prepare the City's 2023-2031 Housing Element. The anticipated schedule is provided below:
1 2021 Housing Element Annual Progress Report
March 14, 2022