of an applicable situation occurs when CITY collects a fee or deposit from a film crew, pays COUNTY for services provided, and then charges the film crew for the expense from the deposit.
C. Facilities. COUNTY makes no guarantees regarding the negotiation of gratis "Store Front" facilities within the City for law enforcement use.
D. Capital Improvements. COUNTY makes no guarantees regarding law enforcementrelated capital improvements within the City E. Other Law Enforcement Ags:ncies. COUNTY makes no guarantees regarding the ability to negotiate services from other law enforcement agencies on behalf of CITY.
Exhibit C: Cost Model
The cost model determines the cost of a Deputy Sheriff Service Unit based on the actual hourly cost of a Sheriff Deputy, which includes both direct and indirect costs of providing one hour of law enforcement services. This actual hourly cost is then multiplied by 8,760 hours in order to equate to the annual cost of one Deputy Sheriff Service Unit, as described in Exhibit A-1. The annual cost of one Deputy Service Unit is then multiplied by the quantity of Deputy Sheriff Service Units purchased by CITY to determine the total annual cost for general law enforcement services to be included in the total contract amount for the applicable fiscal year. The direct and indirect costs of providing one hour of law enforcement services are determined as follows:
1. Direct cost of a Sheriff Deputy. This is the average actual hourly cost of salary and benefits paid to the Sheriff Deputy employee classification for law enforcement services. The direct cost of a Sheriff Deputy excludes all costs of Sheriff functions which are made available to all portions of the County, such as custody and coroner, as well as all law enforcement programs and projects that are reimbursable from other sources.
2. Direct cost of support to a Sheriff Deputy. This is the average actual hourly cost of salary and benefits paid to the employee classifications that provide direct support to a Sheriff Deputy for one hour of work. This includes the chain of command supervising and managing a Sheriff Deputy (Sergeants, Lieutenants, Commanders, Chief) as well as other direct support staff. The direct cost of support to a Sheriff Deputy also excludes the functions, programs and projects excluded from the direct cost of a Sheriff Deputy.
3. Anticipated salary and benefits increases. The direct cost of a Sheriff Deputy and the direct cost of support to a Sheriff Deputy are estimated for the next fiscal year based on the prior fiscal year's actual average costs. In order for these estimated costs for the next fiscal year to more closely match the actual average costs for the next fiscal year, the prior year actual average costs are adjusted for anticipated salary and benefit increases, such as negotiated cost ofliving increases and projected employer pension contribution changes. These adjustments help reduce the amount of any true-up required, as explainedinT. below, in orderto match estimated costs billed to actual costs incurred.
4. Direct services and supplies and other charges. This is the actual hourly cost per a Sheriff Deputy of direct services and supplies and other charges incurred for law enforcement. This includes equipment maintenance, vehicle fuel, training, motor pool charges, liability insurance, and various other law enforcement expenditures. This also excludes any expenditures for functions, programs and projects that are excluded from the direct cost of a Sheriff Deputy.
5. Indirect Cost of Support and Administration. This is determined using the indirect cost rate calculated for the Sheriffls Support and Administration Division, including Cost Allocation Plan charges applied to Sheriff Law Enforcement. This rate is applied to the direct cost of a Sheriff Deputy and the direct cost of support to a Sheriff Deputy in order to determine the indirect costs applicable to law enforcement services. The rate is calculated annually by the Sheriffls Office in accordance with federal cost principles and reviewed by the Auditor-Controller. The rate used for determining indirect costs billable to cities excludes any costs that are general overhead costs of operation of the County government.
6. Public safety dispatch costs. This is the CITY's proportionate share of the Sheriff s public safety dispatch costs allocated to law enforcement. The CITY's share of these costs are based on the total hours purchased by the CITY as a percentage of the Sheriff s total law enforcement hours
7. True-up to actual cost. Because the cost model estimates the costs for next year based on the prior year actual costs, a comparison of what was estimated and billed for next year and what the costs actually are will be performed after the close of next year. The difference, whether positive (due to actual costs exceeding estimated costs) or negative (due to estimated costs exceeding actual costs), is then included in the costs estimated for two years later in order to true-up the estimated costs billed next year to the actual costs incurred.
8. SherifPs Law Enforcement Contract Services Bureau. This is the CITY's proportionate share of the Sheriffs Contract Law Enforcement Unit costs. The CITY's share of these costs are based on the total hours purchased by the CITY as a percentage of the Sheriffs total law enforcement hours.
Exhibit D: Special Indemnification & Insurance Provisions The purpose of Exhíbit D is to qddress liability & insurance issues.
1. Indemnification
B.
A. Indemnification by CITY. CITY shall indemnify, defend and hold COUNTY and COUNTY'S agents, officers, elected officials, employees and volunteers, harmless from and against all claims, damages, losses, causes of action and expenses, including attorney's fees, for any personal injury, bodily injury, loss of life or damage to property, violation of any federal, state or municipal law, ordinance or constitutional provisions, including those circumstances where COUNTY lawfully enforces municipal ordinances that are later deemed or declared unconstitutional, or other cause which arises out of, relates to or results from the activities or omissions, negligent or otherwise, under this Agreement of CITY, and CITY'S officers, agents, elected officials and employees.
Indemnification by COUNTY. COUNTY shall indemnif,,, defend and hold CITY, and CITY'S agents, officers, elected officials, and employees, harmless from and against all claims, damages, losses, causes of action and expenses, including attorney's fees, for any personal injury, bodily injury, loss of life or damage to property, violation of any federal or state constitutional provisions, or other cause which arises out of, relates to or results from the activities or omissions, negligent or otherwise, under this Agreement of COUNTY, and COUNTY'S officers, agents, elected officials, employees and volunteers, including performing or authorizing the performance of, or in failing to perform or authorize the perlormance of any work, services or functions provided for, referred to in or in any way connected with any work, services or functions to be performed under this Agreement.
No Agency. Except as otherwise specified herein, for the purposes of this section, CITY shall not be deemed to be COUNTY'S agent and COUNTY shall not be deemed to be CITY'S agent.
Notification. Each party shall give the other prompt notification when it first leams of an incident or occuffence covered, or likely to be covered, under the terms of this section, as well as prompt notification if a claim is made or suit is brought against a party based on an incident or occurrence covered, or likely to be covered, by the terms hereof.
Continuing Obligation. To the extent that COUNTY has agreed to indemnify, defend and hold harmless CITY, its ofÏicers, agents and employees under this Agreement, said obligations shall continue to exist during the term ofthis Agreement and subsequent to this Agreement for those acts or omissions giving rise to liability which occurred during this Agreement. To the extent that CITY has agreed to indemniff, defend and hold harmless COUNTY, its offìcers, agents, elected officials, employees and volunteers under this Agreement, said obligations shall continue to exist during the term of this Agreement and subsequent to this Agreement for those acts or omissions giving rise to liability which occurred during this Agreement.
C
D
E
2. Insurance.
Each party shall maintain its own insurance coverage, through commercial insurance, selfinsurance or a combination thereof (which may include insurance through a joint powers insurance authority), against any claim, expense, cost, damage, or liability arising out of the performance of its responsibilities pursuant to this Agreement.
Minimum Scope of Insurance for both Parties to the Agreement.
Coverage shall be at least as broad as:
A. Commercial General Liabilit)¡ (CGL). Insurance on an o'occurrence" basis, including products-completed operations, personal & advertising injury, with limits no less than $2,000,000 per occurrence and $4,000,000 in the aggregate. Each party shall name the other party as an additional insured on its policy.
Automobile Liabilitv. Insurance covering any auto with policy limits no less than S2,000,000 per accident for bodily injury and property damage.
Workers' Compensation. Insurance as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than $ 1,000,000 per accident for bodily injury or disease
Primary Coverage. For any claims related to this Agreement, the indemnitor's insurance coverage shall be primary insurance as respects the indemnitee, its officers, officials, employees, agents and volunteers. Any insurance or self-insurance maintained by the indemnitor, its ofÍicers, officials, employees, agents or volunteers shall be excess of the indemnitee's insurance and shall not contribute with it.
B.
C.
D.
Exhibit E: Agreements Specific to the City of Carpinteria The purpose of Exhibit E is to incorporate täiriäå,"eement certain needs specific to the City of The Santa Barbara County ("COLINTY") Sheriffls Office drafted an updated law enforcement service agreement that provides for standardized services and associated costs. To address the unique needs of each contract city, the COUNTY and the City of Carpinteria ("CITY") (jointly, "PARTIES") agreed to incorporate certain supplemental provisions into the standard Agreement for Law Enforcement Services in the CITY ("AGREEMENT").
The following provisions will supplement the AGREEMENT and are incorporated into the AGREEMENT by reference. This Exhibit E will serve as: (l) a guide for how law enforcement services are to be conducted within the CITY and (2) the basis for specific public safety projects, programs, and services to be carried out annually in the CITY.
1. Establishment and Implementation of Goals and Obiectives: Measurins Annual Performance.
Representatives of CITY and COUNTY will meet on an annual basis to review the goals and objectives (as set forth below) and to determine appropriate implementation measures and performance indicators. The CITY and the COUNTY will determine which measures may constitute General Law Enforcement Services and which measures require additional resources, as defined in Section 3(A) of Exhibit A. COUNTY will provide CITY with a cost estimate for carrying out any measures that require additional resources such as an increase in DSUs.
Meetings and other work necessary to reach an agreement on annual implementation measures and performance indicators shall be negotiated and agreed upon before January I of each calendar year in order to be incorporated into CITY's Annual Work Program and Budget planning and adoption.
A. Building Trust and Legitimacy. Law Enforcement Services in CITY should be conducted in a manner that builds trust and legitimacy of the law enforcement agency and its personnel with all segments of the community. To accomplish this goal, COTINTY will endeavor to:
I Use procedural justice as a guiding principle for internal and external practices for interactions with community members and visitors to the CITY.
Establish and maintain a culture of transparency and accountability.
Establish youth/school-based outreach program
Establish a program andlor patrol tactics that allow for regular interaction with local business owners and operators.
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1 5. Establish programs for participation in Neighborhood Outreach efforts, in particular, programs that effectively build, trust and encourage open communication with immigrants/Spanish language speakers.
6. Establish effective technology-based programs for outreach and communication with CITY residents.
B. A Safe Community. Law Enforcement Services in the CITY should be conducted in a manner that reinforces the CITY's reputation as a safe community for residents and supports private investment and property values. To accomplish this goal, the COUNTY will endeavor to:
Promote the safety of the community and a feeling of security among those that live, work, and visit the CITY, primarily through the deterrence/prevention of crime and the apprehension of offenders, providing service in a fair, honest, prompt, cooperative, helpful, sensitive and courteous manner.
Establish Downtown and Beach Area foot/bicycle patrol.
Establish effective Neighborhood and Business Watch programs C. Community Policing. Law Enforcement Services in the CITY should be conducted in a collaborative manner that effectively supports the systematic use of partnerships and problem-solving techniques to proactively address conditions that give rise to public safety issues. To accomplish this goal, the COUNTY will endeavor to:
Engage in multidisciplinary, community team approaches for planning, implementing and responding to crisis situations with complex causal factors.
Work with neighborhood residents to co-produce public safety; identifying problems and collaborating on implementing solutions that produce meaningful results for the community.
Conduct regular forums and meetings where all community members can interact with police and help influence programs and policy.
Establish and lead joint training and engagement with CITY staff and volunteers through citizen academies, ride-alongs, problem solving teams and focus groups.
Implement community policing strategies that support CITY's asset-based economic vitality efforts.
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I
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Participate in programs, in particular those programs that can be cooperatively carried out with the Carpinteria Unified School District, that address the needs of children and youth most at risk for crime or violence and that seek to avoid stigmatizing youth and marginalizing their participation in schools and the community.
II. Occupancv and Operation of the Carpinteria Station
Since 1992 and the establishment of the first Agreement for Law Enforcement Services in the Carpinteria between the CITY and the COUNTY, the COUNTY has leased a portion of City Hall to serve as the station for the Coastal Bureau and City of Carpinteria located at 5775 Carpinteria Ave, Carpinteria, California ("CARPINTERIA STATION") ("LEASE"). The CARPINTERIA STATION serves as the hub for law enforcement services to the City and unincorporated county areas including Montecito, Summerland, and the surrounding Carpinteria Valley.
PARTIES recognize that the operation of the CARPINTERIA STATION benefits both the CITY and the COUNTY and the PARTIES agree to continue operation of the CARPINTERIA STATION for the purposes described above throughout the term of this AGREEMENT.
As a part of the operation of the CARPINTERIA STATION, regular weekday public office hours shall be maintained. COUNTY shall endeavorto establish office hours a minimum of four days a week.
D PARTIES also agree to meet during the term of the Agreement to review the existing Lease terms.
m. New Station
PARTIES agree that it is desirable to replace the current CARPINTERIA STATION with a public safety facility designed and built specifically for law enforcement services and the CITY emergency operations center.
B PARTIES agree to work together on a plan to fund and develop a new CARPINTERIA STATION on the City Hall campus.
IV. Selection of Staff
A. In addition to the City Personnel Consultations and Recommendations listed in Exhibit A to this AGREEMENT, the CITY and the COUNTY agree that the selection, hiring, training, supervision, discipline and/or control of all Sheriff s Office personnel performing the services required by this AGREEMENT shall be at all times within the sole and exclusive discretion of the appropriate chain-of command within the Sheriffs Office. The Sheriffs Office may consult with the CITY regarding the selection of personnel to work in the CITY. COUNTY acknowledges that CITY requests tenured and/or reasonably experienced personnel with the requisite skills and knowledge to address the law enforcement needs and
6 A
B
C
A.
concerns of the CITY in the same professional and efficient manner as they would ifthey were members of the CITY's own police department. CITY may also provide input on the transfer of Sheriff personnel into and out of CITY assignment.
B. The Sheriff shall, upon consultation with the CITY's Manager and/or Designee, appoint and designate a member of its department holding the rank of Lieutenant or above, as CITY Chief of Police. The CITY may also provide Sheriff with recommended or requested personnel for the Chief of Police position and the Sheriff will make a reasonable effort to accommodate such recommendation or request subject to existing resources and needs of the Sheriffs Office. The CITY may also participate and consult with the Sheriff in the process for the selection of (as applicable) the Community Resource Deputy and/or School Resource Deputy that are assigned to the CITY.
V. Significant Cost Recomputations
A, Sheriff recognizes that the CITY has little input on COI-INTY labor negotiations and other costs that are passed on to cities. If the annual cost computations defined in Exhibit B will have a substantial impact. on the CITY budget, as determined by the CITY, the Sheriff will assist the CITY with staffing recommendations to limit costs in addition to the staffing recommendations listed in Exhibit A.
VI. Asset Seizures
COL|NTY and the CITY agree to the following transfer of funds related to asset seizures A. Federal andlor State Seizure funds distributed back to the Sheriff s Office stemming from cases arising within the incorporated areas of the CITY shall be shared with the CITY in accordance with applicable State and or Federal laws, and as provided in this AGREEMENT. The CITY is responsible for executing any and all agreements, guidelines, and/or reports required under applicable State and/or Federal laws for the request for and distribution of seized assets; however, COLINTY law enforcement personnel will cooperate with and assist the CITY in preparing all required documentation. The distribution of funds obtained through asset forfeiture cases shall be divided between the CITY and COUNTY based on the following formula:
Cases resulting from arrests or activities of any personnel assigned as a DSU to CITY pursuant to this AGREEMENT, including a narcotics detective (menu item): 80% to CITY and 20Yo to COUNTY (for its administrative costs).
Narcotic cases resulting from narcotic investigator activity (except City funded personnel): to CITY and to COUNTY.
Other cases involving multiple agencies or task forces, cases originating from a jurisdiction outside the CITY, investigations where Sheriff is
I
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4 assisting and not the primary agency, or large complex investigations typically requiring extensive investigative resources: Negotiated on a case by-case basis.
COUNTY will provide the CITY with an Asset Forfeiture Report involving cases with the CITY in June and December of every year.
Exhibit E-l
Annual Cost Computation
Fiscal Year 2019-20
Carpinteria
DSU Summary - Contract Cost Hours Purchased !7,520
Patrol Costs Hourly Rate Total Contract Cost
Denutv Cosfs
Deputy S&B Cost
lndirect Rate @ 7.5t%
Cost lnflation @ 3%
Deputy S&B Cost
Patrol Support
95.23 7.15
3.O7
1,669,430
I25,268
53,786
105.45 7,847,484
SHERIFFS SERGEANT
SHERIFFS LIEUTENANT
ADMN OFFICE PRO II
SHERIFFS COMMANDER
ADMN OFFICE PRO SR
CHIEF DEPUTY SHERIFF
SH ERIFF'S SERVICE TECH-LAW ENFORCE
lndirect Rate @ 7.51%
Cost lnflation @ 3%
Potrol Support S&B
Direct Potrol S&S
Total Patrol Cost
20.50 3.36
3.57 3.13
0.96 0.16
o.t7
0.02 0.01
359,160
58,867
62,546
54,939
16,819
2,803
2,978
350
L75
37.88 L0.76
558,538
L88,5L5
148.09
Law Enforcement Support Costs {includes S&8, lndirect, lnflation, and S&S Costsf 2,594,537
lnvestigations
General lnvestigations
SOD, Narcotics
SOD, lntelligence
Gang Team
SOD, High Tech Crime Unit
Total lnvestigations
22.73 4.10
0.86 0.34
1.68 398,230
7L,832
L5,067
5,957
29,434
29.71 520,519
lnformation Services Bureau
Forensics
Property & Evídence
Crime Analysis Unit
Cal lD Program
Total Law Enforcement Support
Hourly Contract Rate
Menu ltems
Dispatch
DSU Admin
Total Contract
Carpinteria - Menu ltems Detail FY 19-20
Position
6.40 5.08
2.4L
0.17 0.06
172,L28
89,002
42,223
13,490
1,051
44.43 778,414
279,354
20t,o3t
31,473
3,gg4,gog
Reimbursable Cost
Non-Relief Community Resource Deputy
lndirect Costs
TotalS&B
Patrol Support
ADMN OFFICE PRO II
ADMN OFFICE PRO SR
CHIEF DEPUW SHERIFF
CRIME SCENE TECHNICIAN I
EXTRA HELP SPECIAL
SHERIFFS COMMANDER
SHERIFFS LIEUTENANT
SHERIFFS SERGEANT
SHERIFF'S SERVICE TECH-LAW ENFORCE
Services and Supplies
Total Costs
184,4-15
13,854
198,329
6,949
1,873
3t4
9 5
6,702
6,558
39,943
338
L8,934
8L,O25
279,354
Law Enforcement Services Agreement, Amendment No. 2
October 10, 2022
ATTACHMENT B
24690135.5
Law Enforcement Services Agreement, Amendment No. 2
October 10, 2022
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24690135.5
Law Enforcement Services Agreement, Amendment No. 2
October 10, 2022
ATTACHMENT C
24690135.5
Law Enforcement Services Agreement, Amendment No. 2
October 10, 2022
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24690135.5
AMENDMENT NO. 2
TO THE CONTRACT LAW ENFORCEMENT SERVICES AGREEMENT
BETWEEN THE CITY OF CARPINTERIA
AND
THE COUNTY OF SANTA BARBARA
This Amendment No. 2 ("Second Amendment") to the Contract Law Enforcement Services Agreement ("Agreement') is effective as of the 1st day of July 2022, ("Effective Date") by and between the City of Carpinteria ("CITY") and the County of Santa Barbara ("COUNTY"). CITY and COUNTY are sometimes individually referred to as "Party" and collectively as "Parties."
RECITALS
A. The Agreement sets forth the terms and conditions under which the COUNTY provides law enforcement services to the CITY. The term of the Agreement is from July 1, 2019 through June 30, 2023, and only includes costs accrued and invoiced within this period.
B. Effective July 1, 2021, the Parties executed Amendment No. 1 to the Agreement (“First Amendment”), which remains in full force and effect and has no bearing on this Amendment No. 2 to the Agreement (“Second Amendment”). All references to “Agreement” herein include the provisions of the First Amendment.
C. This Second Amendment has no bearing, effect, or impact, and does not reflect any other agreement among the Parties, or on the negotiation of any future agreement between the Parties for law enforcement services.
D. In accordance with the Agreement, the COUNTY provided the CITY with the Fiscal Year 2022- 2023 cost estimates in November 2021 and the final Fiscal Year 2022-2023 contract costs (“FY 22/23 Contract Costs”) in January 2022.
E. CITY submitted a notice of dispute ("Notice of Dispute") on or about February 2, 2022, attached hereto as Exhibit 1, initiating the dispute resolution process under Section 26 of the Agreement to resolve a dispute between the Parties regarding the FY 22/23 Contract Costs.
F. Unable to resolve the dispute through the informal dispute resolution process delineated in Section 26 of the Agreement, on June 29, 2022, the parties proceeded to mediation, pursuant to Section 26 of the Agreement, with mutually selected mediator Stacie Hausner with ADR Services, Inc. Following the Parties’ impasse at the mediation, the mediator issued a “Mediator’s Settlement Proposal,” which proposed a total settlement for the CITY, the City of Goleta, the City of Buellton, and the City of Solvang (“Contract Cities”) to collectively pay to COUNTY to discharge all CITY obligations for FY 22/23 Contract Costs through the end of the Agreement. On July 19, 2022, the Parties accepted the Mediator’s Settlement Proposal. Contract Cities allocated financial responsibility for the Mediator’s Settlement Proposal amongst themselves.
G. The Parties have come to an agreement as to the total amount of the FY 22/23 Contract Costs, which total as follows: Goleta: $9,499,341; Carpinteria: $5,056,981; Buellton: $2,677,571; Solvang: $2,316,107. In accordance with this Agreement, and as reflected below, COUNTY will invoice CITY pursuant to “Exhibit E-4 Annual Cost Computation Fiscal Year 2022-23,” attached hereto as Exhibit 2.
H. During the dispute, the CITY and COUNTY exchanged several Public Records Act requests pursuant to Government Code section 6250 et seq., including requests made by and received on behalf of Contract Cities collectively (“PRA Requests”). The deadlines to provide records responsive to the PRA Requests were tolled several times and, as of the drafting of this Second Amendment, are tolled until September 30, 2022.
NOW, THEREFORE, the Parties hereby amend the Agreement as follows:
I. Incorporation of Recitals. The Parties agree the foregoing recitals are true and correct and are hereby incorporated by reference as if set forth in full herein.
II. Terms. The Parties agree to the following amendments to the Agreement:
1. Exhibit E-4. "Exhibit E-4 Annual Cost Computation Fiscal Year 2022-23," attached hereto as Exhibit 2, is hereby added to and made a part of the Agreement. This Exhibit E-4 shall replace and supersede any preceding Exhibit E-4 to the Agreement.
2. No Precedent. Nothing herein shall be construed as precedent regarding the calculation of contract costs, or on the negotiation of any agreement between the Parties for future contract law enforcement services.
3. Withdrawal of Records Requests. PRA Requests relating to the dispute, as described in Recital H, pending between the CITY and the COUNTY or the Contract Cities collectively and the COUNTY as of the date of this Second Amendment are hereby withdrawn.
Neither CITY nor COUNTY shall have any further obligation to produce records pursuant to the PRA Requests.
III. General Provisions.
1. Authority to Bind. Each Party warrants that the individuals who have signed this Second Amendment have the legal power, right and authority to agree to this Second Amendment and bind each respective Party.
2. Counterparts. This Second Amendment may be executed in any number of counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument.
3. Entire Agreement. This Second Amendment represents the entire understanding of the Parties with respect to the FY 22/23 Contract Costs. This Second Amendment supersedes and cancels any prior oral or written understanding, promises or representations with respect to FY 22/23 Contract Costs, and it shall not be amended, altered or changed except by a written agreement signed by the Parties hereto.
4. Full Force and Effect. Except as amended by this Second Amendment, all other provisions of the Agreement not in conflict with the terms of this Second Amendment shall remain in full force and effect.
5. Severability. If any provision of this Second Amendment shall be held invalid or unenforceable by a court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Second Amendment unless elimination of such provision materially alters the rights and obligations set forth herein.
6. Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Second Amendment.
7. Mutual Waiver, Release, and Covenant Not to Sue. CITY, on its own behalf, and on behalf of its agents, servants, employees, officers, directors, administrators, representatives, elected officials, attorneys, departments, divisions, and agencies, waives, releases, and covenants not to commence, maintain, join, or authorize any Claim or Legal Action (as defined in the following sentence) against the Santa Barbara Sheriff’s Office, the COUNTY, and/or the COUNTY’S agents, servants, employees, officers, directors, administrators, representatives, elected officials, attorneys, departments, divisions, and agencies. Claim or Legal Action as used herein refers to any cause of action, dispute, breach or grievance, whether known or unknown, pertaining to either the facts underlying or arising from (i) the FY 22/23 Contract Costs, as identified in the Notice of Dispute, including but not limited to any claim encompassed by the CITY’S February 2, 2022 Notice of Dispute, or (ii) the PRA Request (“Claim or Legal Action”). CITY understands that it may later discover facts different from, or in addition to, those it presently knows, believes, or suspects to be true concerning the subjects or consequences of this Second Amendment, and further understands that, despite any such discoveries, it will remain bound by this Second Amendment.
COUNTY, on its own behalf, and on behalf of its agents, servants, employees, officers, directors, administrators, representatives, elected officials, attorneys, departments, divisions, and agencies, waives, releases, and covenants not to commence, maintain, join, or authorize any Claim or Legal Action (as defined in the preceding paragraph) against the CITY and/or the CITY’S agents, servants, employees, officers, directors, administrators, representatives, elected officials, attorneys, departments, divisions, and agencies. COUNTY understands that it may later discover facts different from, or in addition to, those it presently knows, believes, or suspects to be true concerning the subjects or consequences of this Second Amendment, and further understands that, despite any such discoveries, it will remain bound by this Second Amendment.
With respect to the Claims and Legal Actions that are the subject of the mutual releases set forth in this Second Amendment, the Parties expressly waive all rights under Civil Code section 1542, which provides as follows:
“A GENERAL RELEASE DOES NOT EXTEND TO CLAIMS THAT THE
CREDITOR OR RELEASING PARTY DOES NOT KNOW OR SUSPECT TO
EXIST IN HIS OR HER FAVOR AT THE TIME OF EXECUTING THE
RELEASE AND THAT, IF KNOWN BY HIM OR HER, WOULD HAVE
MATERIALLY AFFECTED HIS OR HER SETTLEMENT WITH THE
DEBTOR OR RELEASED PARTY.”
The Parties acknowledge that except for matters expressly represented or recited herein, the facts and law in relation to this matter and the claims released by the terms of this Agreement may turn out to be different from the facts or law as now known to any of the Parties or their respective counsel.
The Parties therefore expressly assume the risk of the existence of different or presently unknown facts or law and agree that this Agreement shall be in all respects effective and binding as to each Party despite the possibility of new or different facts or law.
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IN WITNESS WHEREOF, the Parties hereto have executed this Second Amendment as of the last date written below.
CITY OF CARPINTERIA COUNTY OF SANTA BARBARA
By: By:
WADE NOMURA JOAN HARTMANN
MAYOR OF CARPINTERIA CHAIR, BOARD OF SUPERVISORS
Date: Date:
ATTEST: ATTEST:
BRIAN BARRETT MONA MIYASATO
CITY CLERK COUNTY EXECUTIVE OFFICER
CLERK OF THE BOARD
By: ________________________________ By:
APPROVED AS TO FORM: APPROVED AS TO FORM:
JENA ACOS RACHEL VAN MULLEM
CITY ATTORNEY COUNTY COUNSEL
By: By:
APPROVED AS TO FORM:
GREG MILLIGAN
RISK MANAGER
By:
APPROVED AS TO FORM:
BETSY M. SCHAFFER
AUDITOR-CONTROLLER
By:
APPROVED AS TO FORM:
SHERIFF BILL BROWN
SANTA BARBARA SHERIFF’S OFFICE
By:
Exhibit 1
Notice of Dispute
CITY of CARPINTERIA, cAL1FoRNIA
February 2, 2022
Sheriff Bill Brown
P.O. Box 6427
Santa Barbara CA 93160
Re: Notice of Contract Dispute in Response to Proposed FY 2022-23 Recomputed Compensation under the Agreement to Provide Law Enforcement Services between the City of Carpinteria and County of Santa Barbara
Dear Sheriff Brown:
On behalf of the City of Carpinteria ("City"), this letter serves as formal notice of a contract dispute ("Notice of Dispute") pursuant to Section 26 of the Agreement to Provide Law Enforcement Services between the City and County of Santa Barbara ("Agreement"). The County of Santa Barbara Sheriff's Office ("Sheriff's Office") also provides law enforcement services to the cities of Buellton, Goleta, and Solvang (together with the City, the "Contract Cities"). It is our understanding that each of the Contract Cities will be providing the Sheriff's Office with a similar Notice of Dispute.
Two years ago, on November 10, 2020, the Sheriff's Office notified the City that it was in the process of "working with fiscal consultants from the Natelson Dale Group, Inc to develop an improved cost methodology and fiscal reporting to [the City]."
1 In this same letter, the Sheriff's Office assured the City that "[a]s always, any changes to the contract will require either an amendment or an updated [Agreement]."
2 Although there has been no amendment to the contract to allow use of this "improved cost methodology," the Sheriff's Office calculated compensation for FY 2021-22 and the current yearFY 2022-23-based on this unauthorized "revised" methodology. The City (as well as the other Contract Cities) similarly disputed the proposed FY 2021-22 costs. 3 On January 10, 2022, the Sheriff's Office presented the City with its proposed final recomputation of compensation for fiscal year ("FY") 2022-23 in the amount of $5,277,977.00. This proposed increase is an approximately 15% increase (or $696,651.00) over the previous year's contract costs and would result in a total increase of close to 37% (or nearly $1.2 million in contract costs) over the past two years.
The City believes that this proposed increase is being calculated inconsistent with the terms and intent of the Agreement and, absent some additional facts not heretofore provided by the County, is disputing the entire proposed increase of $696,651.00.
The City also asserts that the Sheriff's Office has breached both the covenant of good faith and fair dealing as well as its contractual obligation to work transparently and collaboratively with the City in order to avoid unexpected cost increases. The Contract Cities, through their consultant Russ Branson, have been working with the Natelson Dale Group to evaluate the "revised" methodology and resulting proposed cost increases. To date, however, the Sheriff's Office has failed to provide sufficient 1 See Letter from Sheriffs Office to City, dated November 10, 2020. 2 See Letter from Sheriffs Office to City, dated November 10, 2020. 3 The City filed a Notice of Dispute, dated February 8, 2021, disputing the final proposed recomputed compensation for FY 2021-22. As a result, the final law enforcement costs for FY 2021-22 were the product of a negotiated settlement.
5775 CARPINTERIA A VENUE• CARPINTERIA, CA 93013-2603 (805) 684-5405 • FAX (805) 684-5304 www.carpinteria.ca.us
23642252.6
Notice of Contract Dispute in Response to Proposed FY 2022-23 Recomputed Compensation under the Agreement to Provide Law Enforcement Services between the City of Carpinteria and County of Santa Barbara Page2
justification-and documentation-to support the proposed increase for FY 2022-23. Additionally, during our review of data from the Sheriff's Office, we have found numerous errors and inconsistencies, including but not limited to how deputies and support staff code and allocate time and how costs are computed and allocated.
The City is committed to working with the Sheriff's Office to address its concerns regarding calculation of FY 2022-23 contract costs. Pursuant to the terms of the Agreement, should a resolution not be reached within thirty (30) days of receipt of this Notice of Dispute, the City will initiate the additional dispute resolution procedures described in Section 26 of the Agreement. The City reserves the right to raise additional concerns as they arise throughout the dispute resolution process.
The City requests the Sheriff's Office to confirm receipt of this Notice of Dispute. Should you have questions about the City's concerns please contact City Manager Dave Durflinger at (805) 755-4400 or [email protected]. Thank you for your attention to this matter. We look forward to your response.
ZG
Dave Durflinger
~
City Manager
Cc (by email only): Mona Miyasato, County Executive Officer ([email protected]) Michelle Greene, Goleta City Manager ([email protected]) Xenia Bradford, Solvang City Manager ([email protected]) Scott Wolfe, Buellton City Manager ([email protected]) Rana Warren, Senior Deputy County Counsel ([email protected]) Nancy Anderson, Assistant Chief Executive Officer ([email protected]) Das Williams, 1st District Supervisor ([email protected]) Gregg Hart, 2nd District Supervisor ([email protected]) Board Chair Joan Hartmann, 3rd District Supervisor [email protected]) Bob Nelson, 4th District Supervisor ([email protected]) Steve Lavagnino, 5th District Supervisor ([email protected]) 23642252.6
Exhibit 2
Exhibit E-4 Annual Cost Computation Fiscal Year 2022-23 Carpinteria
DSU Summary - Contract Cost Hours Purchased 17,520
Patrol Costs Hourly Rate Total Contract Cost
Deputy Costs
Deputy S&B Cost 102.90 1,802,808
Indirect Rate @ 9.5% 9.78 171,346
True-Up Cost - -
Cost Inflation @ 0% - -
Deputy S&B Cost 112.68 1,974,154
Patrol Support
ADMN OFFICE PRO I 0.11 1,927
ADMN OFFICE PRO II 4.28 74,986
ADMN OFFICE PRO SR 1.88 32,938
EXTRA HELP 0.02 350
SHERIFFS COMMANDER 3.29 57,641
SHERIFFS LIEUTENANT 7.06 123,691
SHERIFFS SERGEANT 24.79 434,321
SHERIFF'S SERVICE TECHNICIAN 1.74 30,485
Indirect Rate @ 9.5% 4.10 71,832
True-Up Cost - -
Cost Inflation @ 0% - -
Patrol Support S&B 47.27 828,170
Direct Patrol S&S 15.86 277,867
Direct Patrol S&S True-up - -
Total Patrol Cost 175.81 3,080,191
Law Enforcement Support Costs (includes S&B, Indirect, and S&S Costs) Investigations
General Investigations 29.26 512,635
SOD, Narcotics 4.28 74,986
SOD, Intelligence 2.14 37,493
SOD, High Tech Crime Unit 2.13 37,318
37.81 662,431
6.35 111,252
1.16 20,323
3.01 52,735
- -
48.33 846,742
224.14 3,926,933
311,293
208,680
35,699
4,482,604
3.0% 272,991
522,382
Total Investigations
Forensics
Crime Analysis Unit
Property & Evidence
True-Up Cost
Total Law Enforcement Support
Hourly Contract Rate
Menu Items
Dispatch
DSU Admin
Total Contract FY 20-21 Actuals
Inflation - 2 years @
Applied True-up for FY 2020-2021
Total Contract
Negotiated Reduction Negotiated
Contract Total FY 22-23
5,277,977
Amended Exhibit E-4
Annual Cost Computation Fiscal Year 2022-23
220,996
5,056,981
Carpinteria - Menu Items Detail FY 20-21 (actuals)
Position Reimbursable Cost Basis Hours Full Cost Unreimbursable Cost NON-RELIEF COMMUNITY RESOURCE DEPUTY 203,772 1,824 203,772 - Total S&B 203,772 1,824 203,772 -
Patrol Support
ADMN OFFICE PRO I 213.31
ADMN OFFICE PRO II 7,973.00
ADMN OFFICE PRO II - EXH 0.82
ADMN OFFICE PRO SR 3,497.78
EXTRA HELP 38.72
SHERIFFS COMMANDER 6,143.19
SHERIFFS LIEUTENANT 13,169.23
SHERIFFS SERGEANT 46,220.50
SHERIFF'S SERVICE TECHNICIAN 3,252.27
S&S Cost 27,011
Total Patrol Support 107,520
Total Menu Costs 311,293 1,824 -
City of Carpinteria
COUNCIL AGENDA STAFF REPORT
October 10, 2022
ITEM FOR COUNCIL CONSIDERATION
Authorization for the City Manager to execute an Agreement with RRM Design Group to provide consulting design services for the Franklin Creek Trail Improvement Project.
STAFF RECOMMENDATION
Authorize the City Manager to execute an Agreement with RRM Design Group to provide consulting design services in an amount not-to-exceed $372, 190 for the Franklin Creek Trail Improvement Project.
Sample Motion: I move to authorize the City Manager to execute an Agreement RRM Design Group to provide consulting design services in an amount not-to-exceed $372,190 for the Franklin Creek Trail Improvement Project.
(The motion requires a roll call vote.)
BACKGROUND
In October 2021, the Santa Barbara County Association of Governments (SBCAG) Board issued a call for projects for both the Measure A Cycle 5 Safe Routes to School Grant Program and the Measure A Bicycle and Pedestrian Grant Program. The Measure A Cycle 5 Safe Routes to School Grant Program funds projects for pedestrian and bicycle safety to, from, and near schools. The Measure A Cycle 5 Bicycle and Pedestrian Program provides funds to member agencies for bicycle and pedestrian facilities improvements.
In February 2022, the City submitted applications to SBCAG for the Franklin Creek Trail Improvement Project (Project) under both the Safe Route to Schools and Measure A Bicycle and Pedestrian Grant programs. The general scope of work of the Project includes accessible surfacing, safety fencing, and adjacent accessibility connection improvements along east side Franklin Creek Trail between Carpinteria Avenue and Seventh Street. The location map of the project is shown as Attachment A. The Project received letters of support from the Carpinteria Unified School District, County of Santa Barbara Public Works Department, and SBBike + COAST.
Agreement with RRM Design Group for the Franklin Creek Trail Improvement Project October 10, 2022
Based on SBCAG's evaluation of the applications, thirteen projects were selected amongst the local agencies of the south coast area, including the City's Franklin Creek Trail Improvement Project. For the City's project, the application requested for 25-percent ($275,188) of the project's estimated cost of $1,100,400 in which the remaining amount would be funded with development impact fees. According to the grant evaluation criteria, a local agency's discretionary non-Measure A funds contribute to a large score weight towards project selection. (The Measure A local apportionment requires a Maintenance of Effort expenditure by the local agencies. The Maintenance of Effort expenditure requires each local agency to expend other discretionary non-Measure A funds for transportation programs and projects equivalent to the amount expended by the local agency. The Franklin Creek Trail Improvement Project is approved in the Measure A Five-Year Local Program of Projects that was adopted by the City Council in February 2022 1 .)
In May 2022, the SBCAG Board approved approximately $4.3M of Measure A Cycle 5 funds for thirteen projects amongst the local agencies of the south coast area, including the City's Franklin Creek Trail Improvement Project. On June 16, 2022, the SBCAG Board approved Measure A Cycle 5 funds in the total amount of $275, 188 for the Project and provided a Cooperative Agreement for its implementation. On July 11, 2022, the City Council approved and authorized the Mayor to sign the Measure A Project Cooperative Agreement with SBCAG.
The purpose of this agenda matter is for the City Council to authorize the City Manager to execute an Agreement with RRM Design Group to provide consulting design services in an amount not-to-exceed $372,190 for the Franklin Creek Trail Improvement Project.
DISCUSSION
On August 18, 2022, staff issued a Request for Proposal (RFP) for Consulting Design Services. The RFP was issued for a period of three weeks. On September 8, 2022, staff received one proposal from RRM Design Group (San Luis Obispo, CA).
Staff conducted a qualifications-based selection (QBS) process as the basis of procuring professional or consulting services. QBS is a competitive, contract procurement process whereby consulting firms initially submit a proposal of its qualifications and the proposed scope of work and schedule to a procuring entity (e.g., City) who evaluates and selects the most qualified firm, and then negotiates the consultant fee. The QBS process is consistent with California Government Code Section 4525 et al. for procuring professional or consulting services of private architectural, landscape architectural, professional engineering, environmental, land surveying, and construction project management firms.
Staff evaluated the proposal and determined RRM Design Group to be responsive to the RFP, including demonstrating an understanding of the City's needs related to the Project, a significant amount of relevant experience, and favorable reference checks. Staff requested a fee proposal from RRM Design Group.
1 City Council Resolution No. 6099, 2022
Agreement with RRM Design Group for the Franklin Creek Trail Improvement Project October 10, 2022
There are no City standard or regulatory criteria in negotiating terms for professional or consulting services. Negotiation is typically to agree on scope of work, personnel, and level of effort hours; and for costs to be under the initial design cost estimate. Staff has determined the proposed fee to be fair and reasonable.
A summary of the proposed tasks is as follows:
1 . Project management
2. Preliminary design
3. Final design
4. Public outreach support
5. Engineering support services during construction
A copy of the proposed Agreement including details of RRM Design Group's proposed tasks and fee are shown as Attachment B. As also requested for by staff, there are optional tasks in.the proposal for a conceptual design of extending the trail south of Seventh Street. The fee also includes the optional tasks.
POLICY CONSISTENCY
The recommendation is to effectively proceed with work on the project in order to enhance Franklin Creek Trail for pedestrians and bicyclists. With that, the recommendation may be found consistent with the following objectives and policies of the General Plan and Local Coastal Plan:
Circulation Element
Objective C-7: Build demand for alternative transportation use by increasing ease, effectiveness, and social acceptability, and through foresighted planning.
Policies:
C-7b. Develop safe and direct pedestrian accessibility between residential areas, schools, parks, and shopping areas in both new and existing urban areas.
Objective C-8: Support and develop safe, direct and well-maintained bicycle and pedestrian systems and recreational boating facilities that serve all segments of the public.
Policies:
C-Ba. Integrate the development of bicycle routes and pedestrian pathways in additional areas of the city, and encourage the utilization of such routes for commuting as well as recreational purposes.
C-Bf Encourage pedestrian movement by providing pedestrian facilities that are direct and convenient, particularly in the beach and downtown areas.
Agreement with RRM Design Group for the Franklin Creek Trail Improvement Project October 10, 2022
Page4
Open Space, Recreation & Conservation Element
Objective OSC-14: Provide for adequate park and recreation facilities to meet the needs of the community and visitors.
Policies:
OSC-14a. Increase coastal and recreational access for all segments of the population, including the disabled and elderly, while protecting natural resources, particularly environmentally sensitive habitat areas.
Objective OSC-15: Maintain the existing trail system and provide additional recreation and access opportunities by expanding the trail system.
Policies:
OSC-15a. The City's trail system shall be maintained and expanded upon based upon Figure C-3, the Trails Map, and, if approved by the Coastal Commission in an amendment to its Local Coastal Plan, the Trails Master Plan or similar implementing document.
OSC-15b. Support enhancement of access trails along creekways designated as open space up to the foothills of the Santa Ynez mountain range. This should include exploring trail development for public use along the Edison easement behind Carpinteria High School, ending on the first ridge above the city. This should be linked to the old Franklin trail, leading to the ridge up to East Camino Cielo. Trail restoration and enhancement of easement areas should be pursued to restore the natural beauty along these trails by negotiating with property owners, the school district, and the National Forest, to redesign trails and adopt protective fencing methods.
Finally, the recommendation is consistent with the Capital Improvement Plan.
FINANCIAL CONSIDERATIONS
The Franklin Creek Trail Improvement Project is programmed in the City's Fiscal Year 2022/23 Capital Improvement Program Budget. The programmed funding sources included the annual formula funding allocation of Measure A and the Measure A grant funding. Further, the project is programmed in the Measure A Five-Year Local Program of Projects as approved by the City Council on February 14, 2022 (Resolution No. 6099).
The following table summarizes the estimated revenue and expense for the project:
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- - , , - -- : - -- - -- ~- - -- ,-~- - - - --;- - -, - ""-,--- - -- -------.,--,---vo--,-~ ... -.-, : .... , I. \1 1 ' I
- "
Development Impact Fees $825,212
Measure A Grants $275,188
Total $1,100,400
Agreement with RRM Design Group for the Franklin Creek Trail Improvement Project October 10, 2022
$372,190
ement, and Testin $728,210
Total $1,100,400
LEGAL AND RISK MANAGEMENT CONSIDERATIONS
The process undertaken by the City for this matter is consistent with California Government Code Section 4525 et al. for procuring professional or consulting services.
OPTIONS
1. Authorize the City Manager to execute an Agreement with RRM Design Group to provide consulting design services in an amount not-to-exceed $372, 190 for the Franklin Creek Trail Improvement Project. (Staff recommendation)
2. Direct changes to the draft consultant services agreement.
3. The City Council could choose to not proceed with procuring consultant services at this time and direct staff as determined appropriate. However, non-action would delay the project, which consequently jeopardizes the related grant funding.
PRINCIPAL PARTIES EXPECTED AT MEETING
There are no principal parties expected at the meeting.
ATTACHMENTS
Attachment A:
Attachment B:
Location Map
Agreement
Staff contact:
John L. Ilasin, Public Works Director
(805) 880-3402; [email protected]
Reviewed by:
Dave Durflinger, City Manager
(805) 755-4400; [email protected]
ATTACHMENT A
Location Map
FRANKLIN CREEK TRAIL IMPROVEMENT PROJECT
Location Map
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Source: Google Maps. 2022
ATTACHMENT B
Agreement
THIS PAGE INTENTIONALLY LEFT BLANK
AGREEMENT FOR CONSULT ANT SERVICES
Design Services for Franklin Creek Trail Improvement Project No. 15037 THIS AGREEMENT FOR CONSULT ANT SERVICES ("Agreement") is made and effective as of the 1 0thday of October , 2022 by and between the City of Carpinteria, a municipal corporation ("City"), and RRM Design Group ("Consultant") (collectively, the "Parties") at Carpinteria, California, with reference to the following facts:
A. City has determined that it is necessary and appropriate to engage a design professional to carry out the services described herein; and
B. Consultant has represented itself as being fully qualified and available to perform the consultant services necessary to complete the work in a timely manner; and C. City desires to contract with Consultant and Consultant is willing to perform the consultant services, subject to the terms and conditions of this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth herein, the sufficiency of which is hereby acknowledged, the parties agree as follows:
I . SERVICES.
1.1 Basic Services. City hereby retains Consultant to perform the services described and set forth in the attached Exhibit A ("Basic Services"), which is incorporated by this reference as though set forth in full. Consultant hereby agrees to perform said services within the designated time frames and accepts this retention. Consultant shall complete the Basic Services according to a schedule of performance which is also set forth in Exhibit A. The Parties agree and acknowledge that time is of the essence in performance of this Agreement.
1.2 Additional Services. In addition to the Basic Services, City may elect to have Consultant perform additional services that are beyond the current scope of the Basic Services, but within the expertise of Consultant ("Additional Services"). Such Additional Services shall be mutually agreed to in advance and specified in a writing, which shall also specify the basis for the Consultant's fee for such additional services.
Basic Services and Additional Services are referenced collectively as "Services."
2. PERFORMANCE.
2.1 Standard of Performance. Consultant shall faithfully, competently and diligently perform the obligations and responsibilities required by this Agreement, applying best management practices and the same standards of care utilized by persons commonly engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement. Consultant shall not engage the assistance of subcontractors for performance of the Services unless previously agreed to in writing by the City.
2.2 Labor and Materials. Consultant shall furnish, at its own expense, all labor, materials, equipment, tools, transportation and services necessary for the successful completion of the Services. Consultant shall give its attention and supervision to the fulfillment of the provisions of this Agreement by its employees and subcontractors and shall be responsible for the timely performance of the Services required by this Agreement.
2.3 Review of Service. Consultant shall furnish City with reasonable opportunities from time to time to ascertain whether the Services of Consultant are being performed in accordance with this Agreement. All work done and materials furnished shall be subject to final review and approval by City; Consultant is not providing final approval or review, which is solely City's function and role. City review and approval of such work and Services shall not, however, relieve Consultant of any of its obligations under this Agreement.
2.4 Contract Administration. The City Manager or his/her designee shall represent the City in all matters relating to the administration of this Agreement. The City Manager or his/her designee shall have the authority to act on the City's behalf to review and approve all products submitted by Consultant and may execute all necessary documents to authorize Consultant to perform Additional Services as provided for herein.
2.5 Representations and Warranties. Consultant represents and warrants to City that: (i) its fulfillment of its obligations and, as applicable, performance the Services under this Agreement, will not violate any applicable or breach any contracts with third parties and (ii) it has the right, power and authority to fulfill its obligations, and, as applicable perform the Services, and enter into this Agreement; (iii) the Services contemplated hereunder will be performed by adequately trained, competent personnel, in a professional manner, with such personnel having the requisite skill and expertise necessary to perform and complete the Services in accordance with industry standards and in accordance with the terms and conditions of this Agreement; and (iv) the Services and all deliverables provided hereunder will conform to the specifications agreed-to by the parties.
3. TERM. This Agreement shall be effective as of the date first above written and shall continue until all Services to be provided by Consultant are completed to the satisfaction of the City, but in no event later than the 30th day of June, 2023; unless terminated earlier as provided for herein.
4. COMPENSATION.
4.1 Basic Services. For Basic Services, City shall pay Consultant on a time and materials basis, not to exceed amount of Three Hundred Seventy Two Thousand One Hundred Ninety Dollars ($372,190.00) as full compensation for all labor, materials, equipment, tools, transportation, and Services. This compensation shall be paid in. accordance with the payment rates and schedule as set forth in Exhibit B, attached hereto and incorporated herein by this reference as though set forth in full, based on the actual time spent on the tasks and the actual price of the necessary materials.
2 4.2 Additional Services. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to the Basic Services, unless such Additional Services are authorized in advance and in writing in the method provided for herein. Consultant will submit fee estimates for such Additional Services upon request of City.
4.3 Invoices. Each and every payment by City shall be subject to City's receipt of an invoice outlining the items for which payment is requested. Payment to Consultant as to any undisputed fees shall be made, after verification of Consultant's performance, within 30 (thirty) days of receipt of invoice. If City disputes any of Consultant's fees, it shall give written notice to Consultant within 30 (thirty) days of receipt of an invoice of such disputed fees.
4.4 Withholding. City reserves the right to withhold future payment to Consultant if any aspect of the Consultant's work is found to be substantially inadequate. City shall notify Consultant in writing of deficiencies believed to be substantially inadequate within thirty (30) days after receipt of product.
4.5 Taxes/Insurance/Licenses. Consultant shall be solely responsible for the payment of any federal, state, or local income tax, social security tax, workers' compensation insurance, state disability insurance, and any other taxes or insurance which Consultant is responsible for paying as an independent contractor under federal, state or local law. At all times during the term of this Agreement, Consultant and any approved subcontractors performing Services under this Agreement shall have in full force and effect all licenses necessary for the performance of Services hereunder, including without limitation, business licensing from City, all at the sole cost of Consultant.
5. RECORDS.
5.1 5.2
5.3 Financial Records. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of Services under this Agreement. Consultant shall also maintain adequate records of Services provided in sufficient detail to permit an evaluation of Services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible.
Access to Records. Consultant shall provide free access to the representatives of City or its designees at reasonable times to books and records as set forth in section 5.1; shall give City the right to examine and audit said books and records; shall permit City to make transcripts therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of four (4) years after receipt of final payment.
Original Records. Upon completion of, or in the event of termination or suspension of this Agreement, all completed and incomplete original agreements, data, documents, designs, drawings, exhibits, maps, models, computer files, reports, studies, surveys, 3 notes, and other work, materials or documents prepared or used to prepare Consultant's work product in the course of providing the Services pursuant to this Agreement ("Consultant Work Product") shall become the sole property of City once the Consultant has received payment. City may duplicate, disclose, disseminate, use, reuse or otherwise dispose of Consultant Work Product in whole or in part in any manner it deems appropriate, without the permission of Consultant. With respect to computer files, Consultant shall make available to the City, at Consultant's office and upon reasonable written request by City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. Consultant may retain copies of such Consultant Work Product as a part of its record of professional activity.
6. TERMINATION.
6.1 6.2
Termination Without Cause. This Agreement may be terminated by either party for any reason upon ten ( 10) days prior written notice by the terminating party to the other party. In the event of a termination, the date of termination shall be deemed to be the first business day occurring after the expiration of the notice period. Upon receipt of said notice, Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise.
Termination With Cause. Either party may terminate this Agreement with cause, effective immediately upon written notice of such termination to the other party and failure of the breaching party to correct within five (5) days of receiving such notice, based upon the occurrence of any of the following events:
• Material breach of this Agreement;
• Cessation of Consultant to be licensed, as required;
• Failure to substantially comply with any applicable federal, state or local law or regulation;
• Filing by or against Consultant of any petition under any law for the relief of debtors; and,
• Filing of a criminal complaint against Consultant for any crime, other than minor traffic offenses.
6.3 6.4
Performance Upon Termination. In the event this Agreement is terminated pursuant to this Section, City shall pay Consultant for the outstanding balance owed for work performed up to the time of termination. Upon termination of the Agreement, Consultant shall submit an invoice to City as provided for herein and shall submit to the City all of its files for any billable or non-billable matters in which the Consultant is involved under the scope of this Agreement.
Termination Upon Mutual Consent. This agreement may also be terminated by mutual consent of the parties and in accordance with the terms and conditions of any plan of termination established by the parties. In the event of a termination by mutual consent, the date of termination shall be such date as is agreed upon by the parties. The parties may agree to suspend or terminate a portion of this Agreement and such suspension or termination shall not make void or invalidate the remainder of this Agreement. 4 7. DISPUTE RESOLUTION. Except as explicitly provided in Exhibit E relating to claims by Consultant, if any dispute, claim or disagreement shall arise relative to the interpretation or enforcement of this Agreement, the parties shall use commercially reasonable efforts to settle the dispute, claim or disagreement. To this end, they shall consult and negotiate with each other in good faith and, recognizing their mutual interests, attempt to reach a just and equitable solution satisfactory to both parties. If they do not reach such a solution within a period of thirty (30) days, then, upon notice by either party to the other, the dispute, claim or disagreement shall be submitted to final, binding arbitration administered by the American Arbitration Association in accordance with its Commercial Arbitration Rules. The arbitrator shall have the authority to assess arbitration costs and expenses against either or both parties. The decision in the arbitration shall be binding on all parties, and judgment on any arbitration award may be entered in any court of competent jurisdiction.
8. INSURANCE. Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in the attached Exhibit C, which is incorporated by this reference as though set forth in full.
9. INDEMNIFICATION.
Indemnification for Professional Liability. To the fullest extent permitted by law, Consultant shall indemnify, protect, defend and hold harmless City and any of its officials, employees and agents ("Indemnified Parties") from and against any and all losses, liabilities, damages, costs, and expenses, including attorneys' fees and costs, which arise out of the negligence, recklessness or willful misconduct of Consultant.
10. RELEASE OF INFORMATION.
10.1 Confidentiality. All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released except to the City, directly or indirectly, by Consultant without City's prior written authorization. Consultant, its officers, employees, subcontractors or sub-consultants shall not voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the Services performed under this Agreement unless requested by the City Attorney or authorized in writing by the City Manager. Response to a subpoena or court order shall not be considered "voluntary" provided that Consultant shall give City prompt written notice of any such court order or subpoena. The provisions of this Paragraph shall survive the termination of this Agreement.
10.2 Notice and Cooperation. Consultant shall promptly notify the City Manager and City Attorney in writing if Consultant, its officers, employees, agents, subcontractors or subconsultants are served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any person or party related to this Agreement and/or Consultant's related Services. City has no obligation to, but may exercise discretion to represent Consultant and/or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide the City an opportunity to review any response to 5 discovery requests provided by Consultant. However, City's right to review any such response does not grant or imply a right of City to control, direct, dictate or rewrite said response.
11. RELATIONSHIP TO CITY.
11.1 Independent Contractor. Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner.
11.2 No Employee Privileges. No City employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages or other compensation to Consultant for performing Services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing Services hereunder.
11.3 Consultant Duty to City. Consultant understands and agrees that its responsibility to provide complete and accurate Services is owed solely to City and that its accountability under this contract shall likewise be solely to City and not to any City applicants or any other third person or entity.
11.4 Interest of Consultant. Consultant represents and warrants to City that it presently has no interests, and covenants that it shall not acquire any interests, direct or indirect, financial or otherwise, which would conflict with the performance of the services to be provided by Consultant under this Agreement. Consultant further covenants that, in the performance of this Agreement, no subcontractor or employee having such an interest shall be employed by Consultant. Consultant certifies that no one who has or will have any financial interest under this Agreement is: (a) an officer or employee of City, or (b). an officer or employee of the applicant and any of its consultants. Consultant agrees to comply with any applicable conflict of interest code.
11.5 Undue Influence. Consultant declares and warrants that no undue influence or pressure is used against or in concert with any officer or employee of City in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement or financial inducement. No officer or employee of City will receive compensation, directly or indirectly, from Consultant or any officer, employee or agent of Consultant, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement. Violation of this Section shall be a material breach of this Agreement entitling City to any and all remedies at law or in equity.
6 11.6 Third Party Beneficiaries. This Agreement is entered into solely for the benefit of the City and the Consultant and will not confer any rights upon any person not expressly a party to this Agreement.
12. GENERAL PROVISIONS.
12.1 Assignment of Rights. Contractor agrees to assign City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act or under the Cartwright Act arising from purchases of goods, services, or materials pursuant to this Agreement.
12.2 Further Assurances. City and Consultant each agree to cooperate with one another, to use their best efforts, to act in good faith, and to promptly perform such acts and execute such documents or instruments as are reasonably necessary and proper to consummate the transactions contemplated by this Agreement.
12.3 Notices. All notices, requests, demands and other communications under this Agreement shall be in writing and shall be deemed to have been duly given on the date of service if personally served or on the second day after mailing if mailed by first-class mail, registered or certified, return receipt requested, postage prepaid and properly addressed as follows:
To City:
Dave Durflinger, City Manager
City of Carpinteria
5775 Carpinteria Avenue
Carpinteria, CA 93013-2698
P: (805) 684-5405
F: (805) 684-5304
To Consultant:
Mike Sherrod, ASLA, PLA, LEED AP
Principal-in-Charge
RRM Design Group
3765 S. Higuera St., Ste. I 02
San Luis Obispo, CA 93401
P:(805) 543-1794
F:(805) 543-4609
Any party may change their address for the purpose of this paragraph by giving the other party written notice of the new address in the above manner.
12.4 Legal Responsibilities. Consultant shall keep itself informed of state, federal and laws and regulations which in any manner affect those employed by it or in any way affect the performance of its Service pursuant to this Agreement. The.Consultant shall reasonably observe and comply with such laws and regulations. The City and its officers and employees shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this Section.
12;5 Licenses. At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required by law for the performance of services described in this Agreement.
12.6 Labor Conditions. City is a public entity in the state of California, and therefore, City and Consultant are subject to the provisions of the Government Code and the Labor Code 7 of the state of California. All provisions of law applicable to public contracts and/or this Agreement are incorporated herein by this reference and are made a part of this Agreement to the same extent as if they were fully stated in the Agreement and shall be complied with by Consultant.
12. 7 Labor Requirements. Consultant shall abide by all federal and California laws and regulations regarding wages, including, without limitation, the Fair Labor Standards Act and the California Labor Code, which, in part, mandate that 8 hours' labor constitutes a legal days' work, and require Consultant to pay the general prevailing wage rates. The California statutory provisions for penalties for failure to pay prevailing wages will be enforced and the statutory provisions for penalties for failure to comply with California's wage and hour laws will be enforced. In addition, Consultant is required to comply with the statutory requirements relating to employment of apprentices. Consultant also must secure the payment of workers' compensation to its employees as provided by California law. Consult acknowledges its obligation to secure payment of Workers' Compensation before beginning work as set forth in the attached Exhibit D ("Acknowledgement of Workers' Compensation Obligation") which is incorporated by this reference as through set forth in full. Additionally, Consultant is required to comply with all statutory requirements relating to certified payroll records, including the maintenance of the records, their certification, and their availability for inspection.
12.8 Discrimination. No person shall be excluded from employment in the performance of this Agreement on the grounds of race, creed, color, sex, age, marital status, sexual orientation or place of national origin. Consultant shall comply with all local, state, and federal laws relating to equal employment opportunity rights.
12. 9 Assignment. Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of City, which shall have the sole discretion to consent to any proposed assignment. Because of the personal nature of the Services to be rendered pursuant to this Agreement, only Consultant shall perform the services described in this Agreement.
12.10 Waiver. No waiver of a provision of this Agreement shall constitute a waiver of any other provision, whether or not similar. No waiver shall constitute a continuing waiver.
No waiver shall be binding unless executed in writing by the party making the waiver.
12.11 Force Majeure. Neither Consultant nor City shall be liable for any delays resulting from circumstances or causes beyond its reasonable control, including, without limitation, fire or other casualty, act of God, strike or labor dispute, war or other violence, or any law, order or requirement of any governmental agency or authority.
12.12 Construction of Terms. All parts of this Agreement shall in all cases be construed according to their plain meaning and shall not be construed in favor or against either of the parties. If any term, provision, covenant or condition of this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, in whole or in part, the remainder of this Agreement shall remain in full force and effect and shall not be affected, impaired or invalidated thereby. In the event of any provision shall be adjudged 8 invalid, void or unenforceable, the parties hereto agree to enter into a supplemental agreement to effectuate the intent of the parties and the purposes of this Agreement.
12.13 Controlling Law. The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement, with venue proper only in the County of Santa Barbara, State of California.
12.14 Authorization. All officers and individuals executing this and other documents on behalf of the respective parties hereby certify and warrant that they have the capacity and have been duly authorized to execute said documents on behalf of the entities indicated.
12.15 Entire Agreement. This Agreement, along with its attached exhibits, which are incorporated herein by this reference, constitutes the entire Agreement between the parties and supersedes all prior and contemporaneous agreements, representations and understandings of the parties. This Agreement may be altered, amended or modified only by a supplemental writing executed by the parties to this Agreement and by no other means. Each party waives any future right to claim, contest, or assert that this Agreement was modified, canceled, superseded, or changed by any oral agreement, course of conduct, waiver or estoppel.
12.16 Counterparts. This Agreement may be executed in counterparts, each of which shall remain in full force and effect as to each party.
12.17 Severability. In the event that any term or provision of this Agreement shall be held to be invalid, void or unenforceable, then the remainder of this Agreement shall not be affected, impaired or invalidated, and each such term and provision of this Agreement shall be valid and enforceable to the fullest extent permitted by law.
IN WITNESS WHEREOF, the parties have executed this Agreement at the place and as of the date first written above.
"CITY"
City of Carpinteria
"CONSULT ANT"
RRM Design Group
By: _
David Durflinger, City Manager
By: _
Mike Sherrod, ASLA, PLA, LEED AP
Principal-in-Charge
APPROVED AS TO FORM:
City of Carpinteria
By: _
Jena Shoaf Acos, on behalf of
Brownstein Hyatt Farber Schreck, LLP
Acting as City Attorney of the City of Carpinteria
9 EXHIBIT A
TASKS TO BE PERFORME D
10 September 8, 2022
John Ilasin, PE
Public Works Supervisor
City of Carpinteria
5775 Carpinteria Avenue
Carpinteria, CA 93013
CREATING
ENVIRONMENTS
PEOPLE
ENJOY®
www.rrmdesign.com
3765 South Higuera St.,
Ste. I 02, San Luis Obispo,
CA 93401
p: (805) 543-1794
f: (805) 543-4609
CONFLICT
OF INTEREST
STATEMENT
*Item 4 of the RFP
RRM Design Group
and the subconsultants
included on our team
have no known current
or past financial
relationships or
agreements with current
members of the City
Council or City staff,
including entities for
which said members are
employed, or have an
interest, both past and
present.
RE: FRANKLIN CREEK TRAIL IMPROVEMENT PROJECT
Dear Mr. Ilasin,
The Franklin Creek corridor represents a golden opportunity to transform a maintenance road into a cherished community resource. The partnership with Santa Barbara County Flood Control District will demonstrate how utility corridors play an important role in providing safe non-motorized public access to their community's schools, neighborhoods, transit, parks, and employment. Through the City's vision and regional funding support through the Safe Routes to Schools program, the realization of this trail segment is within reach. RRM Design Group is poised to work with you on making this vision a reality.
RRM offers you an inspired solution through extensive experience with regional trail design.
• We know, first and foremost, that this project is about formalizing an accessible multi-use path that will be an integral part of the active transportation network • You need a full-service design firm that brings projects through the design development process, public outreach, construction documents, and implementation. Our resume of work presents our ability to provide you with all these services
• Our multidisciplinary firm of landscape architects, civil engineers, surveyors, structural engineers, and planners brings over 30 years of trail experience and also includes artists with public art talent in mural art and mosaic work throughout the Western States.
• The City will benefit from our local knowledge and work experience in the area.
We are excited to include talented and experienced local subconsultants where needed, including Earth Systems for geotechnical engineering, Lucci & Associates for lighting and electrical design, and C-Below for utility locating.
Our team looks forward to the opportunity to meet with you so we can share more about our qualifications and how we will help you and your community with implementing this new segment and boosting the quality of the existing informal path to create a true linear park. We would be excited and honored if you asked us to join you in this effort.
Sincerely,
RRM Design Group
Nate Stong, PE
Project Manager
Mike Sherrod, ASLA, PLA, LEED AP
Principal-in-Charge
.. :,:/,is uocument features images of RRM Design Groiipcma,ts subconsu/tant partners' projects, the graphics and photos of which are owned and copyrighted by our respective firms. T<ere are no stock photos or images of any kind used in this proposal.
ABOUT RRM DESIGN GROUP:
3765 South Higuera St., Ste. I 02 • San Luis Obispo, CA 9340 I (805) 543-1794 I rrmdesign.com
California corporation • Leonard Grant.Architect C26973 • Robert Camacho, PE 7 6597 • Steven Webster, LS 7561 • Jeff Ferber, PLA 2844 The written and graphic materials contained in this proposal are the exclusive property of RRM Design Group.
The unauthorized use of any portion of these text or graphic materials without RRM's prior written consent is expressly prohibited. © 2022 RRM Design Group
SITE PHOTO
Santa Cruz Rail Trail Segment 7
PRINCE MEMORIAL GREENWAY
Santa Rosa, CA
1 rrm SECTION 1 I Executive Summary I PROPOSAL FOR FRANKLIN CREEK TRAIL IMPROVEMENT PROJECT 4 Executive Summmy I SECTION 1
EXECUTIVE SUMMARY
RRM Design Group is pleased to present this proposal in response to the City of Carpinteria's issued Request for Proposals (RFP) for Franklin Creek Trail Improvement Consulting Design Services. The proposal illustrates our firm's qualifications, key staff, relevant work experience, our approach to the scope of services, and a project timeline with estimated hours for each major task. Our team has crafted the proposed work plan based on our knowledge of the project context and experience with similar projects.
EVALUATION CRITERIA FULFILLMENT
1. CONSULTANT QUALIFICATIONS AND ABILITY TO PERFORM THE WORK Our qualifications and track record on similar projects presented on pages 11-17.
2. KEY PERSONNEL AND SUBCONSULTANT QUALIFICATIONS; KNOWLEDGE OF
LOCAL CONDITIONS
Meet our trail-focused team on page 9 and check out their resumes in the Appendix section.
3. RESPONSIVENESS AND AVAILABILITY TO CITY STAFF
Over the years of working for our clients, we have demonstrated a level of responsiveness and availability that goes above and beyond; our references can speak to this, and we encourage you to check with them about our performance. Please see pages 11-14.
4. PROJECT UNDERSTANDING AND DEMONSTRATED ABILITY TO MEET THE
PROJECT SCHEDULE
Our approach to the project scope of services, which starts on page 19, is based on a recent site visit by Nate Stong, and our firm's extensive trail experience in Santa Barbara and Ventura counties.
We have developed a detailed project schedule on page 26 with estimated task hours.
5. CLIENT REFERENCES OF PERFORMANCE ON SIMILAR PROJECTS Our clients are some of our best advocates, a sampling of a few references are provided within our project sheets on pages 11-14.
* As requested on page 7 of the RFP, we are submitting this proposal with a maximum of 20 pages, not counting divider pages and team resumes in the Appendix section. 11 rrm SECTION 1 I Executive Summary I PROPOSAL FOR FRANKLIN CREEK TRAIL IMPROVEMENT PROJECT 5 SANTA CRUZ RAIL TRAIL SEGMENT 7
Santa Cruz, CA
r rrm SECTION 2 I Firm Profile I PROPOSAL FOR FRANKLIN CREEK TRAIL IMPROVEMENT PROJECT 6 Firm Profile I SECTION 2
FIRM PROFILE I RRM Design Group
RRM exists because we love creating environments people enjoy. That is what got us into the business 48 years ago, which is why we continue to thrive today. Our trail designers, transportation planners, traffic and civil engineers, landscape architects, and surveyors work with our clients and their communities to create the trails and greenways that keep us healthy, the transportation systems that improve our environments, and the complete streets that enliven our downtowns.
Our work culture emphasizes collaboration, frequent communication, and accessibility.
We're a close partner with our clients, helping them understand and navigate through the project lifecycle. We listen, we design, we engineer, and we deliver. On time.
On budget. RRM Design Group is a California corporation and an employee-owned company, incorporated November 26, 1974
KEY RRM STATISTICS
400
200
115
miles of multiuse trails and
greenways planned, designed,
engineered, and built in California
at-grade crossings permitted
through CPUC
miles of multi use trails planned,
designed and developed along
creeks, rivers, and waterfronts
PERSONNEL BY DISCIPLINE
140
48 32
professionals on staff at
RRM Design Group
years in business
years working on multiuse
trail projects in California
1 7 7 professionals on staff at RRM Design Group in 6 core disciplines:
Architecture
CREATING
ENVIRONMENTS
PEOPLE
ENJOY®
:{Lar_dscape Planning
'! Architecture
~pport
-Staff
MULTIUSE TRAIL ENGINEERING SERVICES
• Trail Master Planning
• Rail with Trail
Engineering
• Rail to Trail Engineering
• Greenway Design
• Routing and Alignment
Analysis
• Trailhead Planning
and Design
• Trail Alignment
Engineering
• Traffic Engineering
• Signing and Striping Plans
• Bike Lane and Cross
Bike Design
• Roadway Crossing Design
• Intersection Design
• Midblock Crossing
Design
• Low Impact Design (LID)
• Grading and Earthwork
• Water Quality
Management Plans
• Utility Plans
• Plan and Profiles
• Erosion Control Plans
• Hydrology Studies
• Watershed Studies
• Culvert Design
• SWPPP Preparation
• Open Channel Design
• Pavement Design
• Pavement Recycling
• Construction Engineering
• Construction Observation
• Federal Aid Project
Management
• CPUC Permitting
SAN LUIS OBISPO (HQ)
3765 South Higuera St., Ste. 102
San Luis Obispo, CA 93401
p: (805) 543-/794
r (805) 543-4609
SAN JUAN CAPISTRANO
32332 Camino Capistrano,
Ste. 205
San Juan Capistrano, CA 92675
p: (949) 361-7950
f: (949) 36/-7955
SAN LEANDRO
325 Davis St.
San Leandro, CA 94577
p: (5/0) 751-4910
f.· (5/0) 686-8831
SANTA BARBARA
10 East Figueroa St., Ste. 200
Santa Barbara, CA 93/0/
p: (805) 963-8283
f: (805) 963-8/84
VENTURA
422 East Main St.
Ventura, CA 93001
p: (805) 652-2115
f: (805) 652-/532
WEBSITE
www.rrmdesign.com
11 rrm SECTION 2 I Firm Profile I PROPOSAL FOR FRANKLIN CREEK TRAIL IMPROVEMENT PROJECT 7
ESCONDIDO CREEK TRAIL
Escondido, CA
nrrm SECTION 3 I Proposed Team I PROPOSAL FOR FRANKLIN CREEK TRAIL IMPROVEMENT PROJECT 8 ASSEMBLING OUR TEAM Proposed Team I SECTION 3
RRM has assembled a team to provide the City of Carpinteria with a dynamic and technically skilled lineup of professionals with a proven track record of successfully renovating and designing community trail projects across the State of California. This proposed scope of work is structured to optimize the combined experience of our firm and capitalize on staff resources, regional familiarity, and geographic proximity of staff.
Nate Stong will be your day-to-day project manager, and Mike Sherrod will serve as principal-in-charge and will be responsible for the contract administration between the City and RRM team. He and Nate will lead the effort to engage the community, stakeholders, and focus groups. Mike will be the primary facilitator for presentations to City Commissions, Boards, and Council. He will work closely with Nate on project management tasks and design leadership. Nate will have a greater capacity to focus on the multi-modal traffic engineering tasks to meet the project's goals. RRM staff and subconsultants will overlap as strategically beneficial in carrying out tasks related to this project.
CITY OF CARPINTERIA
MIKE SHERROD, ASLA, PLA, LEED AP
PRINCIPAL-IN-CHARGE
Public Outreach Specialist
NATE STONG, PE
PROJECT MANAGER
Transportation Engineer
KAYLA SZUBIELSKI,
ASLA, PLA
Landscape Architect/
Multi-Use Trail Specialist
MORGANE STAAKE
Trail Designer
SCOTT YOSHIDA
PE, QSD/P
Civil Engineer
MICHAEL DOREMUS
SE, PE, LEED AP
Structural Engineer
STEVEN WEBSTER, LS
Surveyor
subconsultant's resumes are
included In the Appendix
GEOTECHNICAL LIGHTING UTILITY COORDINATION
EARTH SYSTEMS LUCCI & ASSOCIATES CBELOW
11 rrm SECTION 3 I Proposed Team I PROPOSAL FOR FRANKLIN CREEK TRAIL IMPROVEMENT PROJECT 9
CONEJO CREEK TRAIL
Conejo, CA
11 rrm SECTION 4 I Project Experience I PROPOSAL FOR FRANKLIN CREEK TRAIL IMPROVEMENT PROJECT 10 ----------------------------------- Project Experience I SECTION 4
ESCONDIDO
CREEK TRAIL EXPANSION AND
RENOVATION DESIGN
ESCONDIDO, CA
CLIENT REFERENCE:
City of Escondido
Joanna Axelrod
(760) 839-4573
[email protected]
RRM SERVICES PROVIDED:
Engineering, Landscape Architecture, Planning
Timeline: 2020-Present
HI
The City of Escondido hired RRM Design Group to design
the new improvements along 4 miles of the Escondido Creek corridor to create a premiere linear park. The City was awarded $8.5 million from the California Department of Parks & Recreation through the Prop 68 Parks & Water Bond Act, which aims to create new parks and recreation opportunities in underserved communities across the State. Escondido was the only city in San Diego County to receive the full grant amount. RRM is providing remote interactive public outreach and stakeholder meetings to assist the community in the vision of the greenway. RRM is leading the design and construction documents for 4.5 miles of the creek trail and greenway which includes new trails, new connections to the west end of town, bioretention areas, new corridor landscape, pollinator gardens, public art, outdoor fitness stations, and new branding with wayfinding and interpretive signs along the remaining 6 miles of the city premiere greenway through the heart of the City. 1 rrm SECTION 4 I Project Experience I PROPOSAL FOR FRANKLIN CREEK TRAIL IMPROVEMENT PROJECT 11 ~~
I can't speak highly enough
about RRM Design Group.
They are literally the best
consulting firm I have ever
worked with.
Cory Coletti, Parmer Senior
Transportnticn Plmme,; Reqional
Tvanspottation Commissio11 ojSanta
Cruz County
MONTEREY BAY
SANCTUARY SCENIC TRAIL AND
SEGMENT 7 RAIL TRAIL
SANTA CRUZ, CA
CLIENT REFERENCE:
Santa Cruz County Regional
Transportation Commission
(Segment 7 - Client: City of Santa Cruz)
Nathan Nguyen
Public Works Assistant Director
(831) 420-5188
[email protected]
RRM SERVICES PROVIDED:
Civil Engineering, Trail Planning,
Landscape Architecture, Mapping
Timeline: 2011-Present
HI
RRM Design Group is leading an effort on behalf of the Santa Cruz County Regional Transportation Commission to develop a braided trail network with the rail corridor serving as a continuous multi-use trail spine to provide alternative transportation and coastal access along Santa Cruz County's 40-mile-long coast.
Implementation of this key transportation corridor will allow greater transportation options to more than 80 parks, 25 schools and over half of the County's population who live within one mile of the corridor. RRM is currently preparing construction documents for the 2.2-mile long segment that runs through the City of Santa Cruz and includes twelve ( 12) at-grade trail crossings, pedestrian and bike bridges, extensive retaining walls, and flood control facilities.
R R
Award of Engineering
Outstanding Plan Award Excellence Awards/
--------
Association of E11viron111entol Transportation
Professionals {AEP), 2015 --------
-ACEC,2021
1 rrm SECTION 4 I Project Experience I PROPOSAL FOR FRANKLIN CREEK TRAIL IMPROVEMENT PROJECT 12
LAS POSITAS
MULTI-USE PATHWAY
SANT A BARBARA, CA
CLIENT REFERENCE: Inn
City of Santa Barbara
Ashleigh Shue
Supervising Civil Engineer
(805) 897-2507
[email protected]
RRM SERVICES PROVIDED:
Engineering, Surveying,
Landscape Architecture
Timeline: 2015-current
Size: 2.6 miles
HI
The City of Santa Barbara hired RRM Design Group to
provide planning, environmental, and design services for the Las Positas Multi-Use Pathway, a 2.6-mile ATP Grant Funded Class I trail along Las Positas and Modoc Roads and adjacent to Las Positas and Arroyo Burrow Creek corridors. This trail connection serves to vital links to the City of Santa Barbara's regional trail network connecting the California Coastal Trail and the City's Cross-town Route connecting downtown with the coastal route. The trail design includes midblock crossings on Modoc Road, cycle track facilities, and Class II bike lanes.
New signalized crossings, creek restoration and trail reaches, connection to Arroyo Burrow State Beach, and connection to the City's new roundabout at Cliff Drive. Required work includes: I) preparing the project approval and environmental documentation (PA&ED) report, including design alternatives; and preparing final plans and specifications, including permitting and right-of-way services.
11 rrm SECTION 4 I Project Experience I PROPOSAL FOR FRANKLIN CREEK TRAIL IMPROVEMENT PROJECT 13
KNICKERBOCKER
DRAINAGE CHANNEL TRAIL
BIG BEAR LAKE, CA
CLIENT REFERENCE & STATS:
City of Big Bear Lake
David Lawrence, PE
Big Bear Area Regional Wastewater
Agency Director
(909) 584-4018
[email protected]
RRM SERVICES PROVIDED:
Street Improvements,
Storm Drain/Hydrology Report
Traffic/Striping, Landscaping
Improvements, Water Engineering,
Architectural Design, Drafting,
Water Quality Design
RRM Design Group's engineers and landscape architects
worked closely to develop a multi-use trail adjacent to the Knickerbocker Drainage Channel. The Knickerbocker
Channel discharges into Big Bear Lake, which is a 303d
listed water body for metals, nutrients, and sediment. The asphalt multi-use trail was designed to drain away from the Knickerbocker Channel to a decomposed granite walking
path, which is underlain with and infiltration trench to meet water quality and hydromodification requirements.
RRM prepared the Hydrology Report and Water Quality
Management Plan (WQMP) for the project.
HI
rrrm SECTION 4 I Project Experience I PROPOSAL FOR FRANKLIN CREEK TRAIL IMPROVEMENT PROJECT 14 Project Experience I SECTION 4
SANTA CLAUS LANE
BEACH ACCESS AND
STREETSCAPE LANDSCAPE PLAN
SANT A BARBARA COUNTY, CA
NOTABLE INFO & STATS:
Client: County of Santa Barbara
Timeline: 2019-Present
RRM SERVICES PROVIDED:
Landscape Architecture
iH
The County of Santa Barbara is in the process of designing the streetscape along Santa Claus Lane, from Padero Lane to the Highway IOI onramp. The streetscape will include new planter bulb-outs, sidewalks, a new public restroom facility, a multiuse trail, and a formal railroad crossing will be provided to encourage safe access to the beach. The project will provide much-needed parking for both businesses and the beachgoers.
RRM was contracted to design the landscape planting, irrigation, and decorative hardscape for the project. The project is set to be constructed in tandem with separate Hwy IOI Caltrans improvements for the same area.
11 rrm SECTION 4 I Project Experience I PROPOSAL FOR FRANKLIN CREEK TRAIL IMPROVEMENT PROJECT 15 Project Experience I SECTION 4
GATEWAYS AND
WAYFINDING
I. Prince Memorial Greenway and Prince
Gateway Park, Santa Rosa
2. McClay Avenue Streetscape Plan,
San Fernando
3. San Luis Obispo Downtown Wayfinding
and Signage Program, San Luis Obispo
4. Calabasas Old Town Improvements,
S. Anaheim Friendship Plaza
6. Port San Luis Gateway, San Luis Obispo
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arrrn SECTION 4 I Project Experience I PROPOSAL FOR FRANKLIN CREEK TRAIL IMPROVEMENT PROJECT 16 Project Experience I SECTION 4
A FRESH TAKE ON COMMUNITY ENGAGEMENT
Communication in our modern era has become increasingly distant, making effective and thorough engagement with communities and stakeholders more challenging. Our team utilizes a variety of methods to engage participants of diverse backgrounds, education levels, and abilities with a cross-platform approach that gives agencies the ability to listen, offer remote participation, and collect feedback from all voices in the community.
Bringing people -
together for a
conversation
In-person. virtually, or
hybrid format
Utilizing in-person and virtual
platforms, we'll help you engage
with a broad cross-section of
stakeholders
>0
I f
1 r-~i-.i
-
\ 1.
'\ 1-
\
\
<Qi socialpinpoint
0 stakeholder interviews
• Community workshops
• Public hearings
• Open houses
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Formal Outreach
Methods & Processes
Reaching communities
where they already are
In today's day and age, there are
a ton of things fighting for our
time and attention. We'll help
increase participation by meeting
your community where they
already are, utilizing modern
communication methods as well as
more traditional approaches
• Project website & branding
• Social media advertising
• Newsletters & e-blasts
• Mailers, flyers & business cards
• Community ambassadors
• Pop-up engagement booths
• Walking tours
• Student involvement
Expand possibilities
with digital tools
We'll help you engage with key
demographics in a remote way
• Virtual meetings & webinars
• Real time and static surveys
• 360 video site tours
• White-boarding &
brainstorming tools
• QR codes
We'll promote a smooth
public review and adoption
process through continual
check-ins with decision-makers
throughout the project.
• Stakeholder interviews
• Project committees
• Decision-makers check-ins
• Public hearings
Scan QR
code with
camera app
or click icon
to learn more!
11 rrm SECTION 4 I Project Experience I PROPOSAL FOR FRANKLIN CREEK TRAIL IMPROVEMENT PROJECT 17
LINDERO LINEAR PARK
Westlake Village, CA
r rrm SECTION 5 I Scope of Work I PROPOSAL FOR FRANKLIN CREEK TRAIL IMPROVEMENT PROJECT 18 Scope of Work I SECTION 5
APPROACH TO THE SCOPE OF SERVICES
Building upon our site investigations, document research, and discussions with City staff, we have developed an approach to deliver the Franklin Creek Trail to Carpinteria's residents. Our goal for success is to develop a beautiful pathway corridor that connects the community and integrates with the existing adjacent neighborhoods.The space shall be functional, safe, and embody the local culture with design features that speak to the community.
The 900-foot-long pathway corridor is within the Santa Barbara County Flood Control District and serves as a utility corridor for natural gas, water, and other utilities.We understand the importance of coordinating with utility companies early in the project and locating utilities prior to the final design. Our firm is experienced with the process and maintains a contact list and rapport with various utility company representatives on the Central Coast.
With regard to design development, we look forward to working with the City and community to address details such as lighting, fencing, landscaping, wayfinding, and accessible connections to existing sidewalks and neighborhoods.The project design will need to resonate with the community and culture and ultimately fulfill their needs.
Our work plan focuses on managing community expectations for the trail, while addressing the technical engineering aspects required for preparing construction bid documents. We have reviewed the scope of services provided in the RFP, which is summarized in outline form below and reprinted on the following pages. Based on our experience with similar projects, we have made some suggested edits provided as underlined text. We look forward to meeting with you to further refine the scope to a mutuallyagreeable and thorough state on which to base the professional services agreement.
SCOPE OUTLINE
Task I: Project Management Task 4: Public Outreach Campaign Subtask I .A: Project Administration
Subtask I .B: Project Meetings
Task 2: Preliminary Design Task S: Engineering Services during Construction Subtask 2.A: Soils Investigation Subtask S.A: Bidding Support Subtask 2.B: Topographic Survey Subtask 5.B: Conformed Plans and Specifications Subtask 2.C: Field Investigation and Data Collection Subtask 5.C: Construction Observation Subtask 2.D: Utility Company Coordination Subtask 5.D: Record Drawings Subtask 2.E: Utility Facility Positive location
Subtask 2.F: Preliminary PS&E and SWCP
(30%, 60% & 90%)
Task 3: Final Design
Subtask 3.A: Bid Documents - Final Plans, Specifications, and Stormwater Control Plan ( I 00%)
Subtask 3.B: Final Estimate
1 rrm SECTION 5 I Scope a/Work I PROPOSAL FOR FRANKLIN CREEK TRAIL IMPROVEMENT PROJECT 19 TASK 1: PROJECT MANAGEMENT
SUBTASK 1.A: PROJECT ADMINISTRATION
Scope of Work I SECTION 5
This service shall include organizing, coordinating, and controlling the quality of the necessary personnel and subconsultants; monitoring and reporting the status of the budget, schedule, and action item progress for the task items; and creating and maintaining project file. Other services, as assigned by the City, not mentioned in this proposal shall be a part of this service for the successful administration of the Professional Services Agreement.
SUBTASK 1.B: PROJECT MEETINGS
This service shall include, conducting pre-design kickoff meeting and monthly progress meetings with the City. Preparation and distribution of agendas and meeting minutes shall also be a part of this service.
Based on our preliminary schedule provided on page 26. we anticipate a twelve-month duration from project kickoff to bid-ready documents.Twelve total meetings are assumed. with eight (8) held virtually and four (4) in-person meetings including the project kickoff and site walk. meetings at the 30% and 60% milestones. and a pre-construction meeting.
Deliverables:
Project File
Monthly Project Progress Reports
Monthly Progress Meeting Agendas and Minutes; eight (8) virtual monthly meetings assumed Prepare for and conduct four (4) in-person project meetings. including kickoff meeting with site walk, meetings at the 30% and 60% milestones. and a pre-construction meeting.
TASK 2: PRELIMINARY DESIGN
SUBTASK 2.A: SOILS INVESTIGATION
This service shall include preparing a preliminary soils investigation report. Soils engineering data shall include the nature, distribution, and strength of existing soils within the Project site; and conclusions, recommendations, and design criteria for a proposed pavement structural section. Engineering geology data shall include a description of the geology within the project site and conclusions and recommendations regarding the effect of geological conditions on a proposed pavement structural section.
Earth Systems (Subconsultant) will perform the field soils investigation and prepare the geotechnical engineering report. In addition to the pavement structural section. soil properties and recommendations for retaining wall design will be provided.
SUBTASK 2.B: TOPOGRAPHIC SURVEY
This service shall include performing land survey and creating topographic map of the surface terrain within and immediately adjacent to the project site in order to show accurate contours and elevations of the existing ground, details of the surface terrain, and area drainage for incorporation with the preliminary and final plans. This service shall not include positive location of underground utility facilities. This excluded service is requested elsewhere herein this RFP.
RRM's licensed surveyors will perform the land survey and topographic base mapping.
SUBTASK 2.C: FIELD INVESTIGATION AND DATA COLLECTION
This service shall include field investigating and collecting the necessary data of the existing conditions within and immediately adjacent to the project site. Field investigation and data collection shall include visual reconnaissance and as-built plan or record drawing research, and recordation of findings in order to obtain other knowledge of existing conditions not ascertained through land survey. This service shall not include utility company coordination, subsurface investigation of soils, and positive location of underground utility facilities. These excluded services are requested elsewhere in this RFP. 11 rrm SECTION 5 I Scope of Work I PROPOSAL FOR FRANKLIN CREEK TRAIL IMPROVEMENT PROJECT 20 SUBTASK 2.D: UTILITY COMPANY COORDINATION Scope of Work I SECTION 5 This service shall include coordinating, on behalf of the City, directly with the various utility companies or owners that service or traverse through the project site. Coordination shall include preparing and disseminating notices to the various utility companies or owners; researching any available utility facility maps, as-built plans, record drawings, and/or preliminary plans from the various utility companies or owners; identifying utility facility conflicts; developing utility facility conflict resolutions; preparing utility facility conflict and resolution report; and conducting utility coordination meetings as necessary to successfully resolve utility facility conflicts.
This service shall also include supporting the City with utility facility relocation claim proceedings, if needed, as determined by the City. Support shall include preparing exhibits or other graphical communication materials, and communicating directly with the various utility companies or owners to address questions regarding the preliminary and final plans.
This service shall not include positive location of underground utility facilities. This excluded service is requested elsewhere herein this RFP.
SUBTASK 2.E: UTILITY FACILITY POSITIVE LOCATION
This service shall include exposing and recording underground utility facilities for positive locations. Positive locations of underground utility facilities shall include potholing, probing, electronic detection, or a combination thereof for the successful location of such facilities. This service shall not include revising preliminary and final plans for utility facility relocations. These excluded services are requested elsewhere in this proposal.
C-Below (subconsultant) will perform utility locating using a combination of electromagnetic locators, ground-penetrating radar, CCTV push-cameras. and potholing. C-Below will perform up to five (5) potholes including dig alert coordination and delineation. encroachment permitting. traffic control. backfilling. patching, removal of debris, and preparation of pothole report.
RRM Survey will perform surveying of the potholed utilities for inclusion in the topographic base map.
SUBTASK 2.F: PRELIMINARY PLANS, SPECIFICATIONS AND ESTIMATE (PS&E) AND STORMWATER CONTROL PLAN (SWCP), 30%, 60% AND 90%
This service shall include preparing preliminary plans, specifications, estimate, and Stormwater Control Plan at the 30 %, 60 %, and 90 % stages of design.
Plans shall be prepared in accordance with City standards.
Specifications shall be prepared as a method-type specification and formatted in accordance with City standards and the Standard Specifications for Public Works Construction, latest edition. The City will prepare the front-end specifications.
Estimate shall be prepared in a format which describes the item of work, unit amount, quantity, unit price, amount, a subtotal, contingencies, and a total.
Stormwater Control Plan shall be developed in accordance with the requirements of the Stormwater Technical Guide for Low Impact Development.
This service shall also include revising preliminary plans, specifications, estimate, and/or Stormwater Control Plan as required by the City's review.
This service shall also include revising preliminary plans, specifications, estimate, and/or Stormwater Control Plan in order to coordinate with any utility facility relocation, if needed as determined by the City.
This service shall also include revising preliminary plans, specifications, estimate, and/or Stormwater Control Plan as required by the federal, state, and county regulatory permitting agencies.
This service shall also include revising preliminary plans, specifications, estimate, and/or Stormwater Control Plan at the 90 % stage of design as determined by independent constructability and biddability reviews, which are not a part of this service. This service shall also include revising preliminary plans, specifications, estimate, and/or Stormwater Control Plan at the 90 % stage of design as r rrm SECTION 5 I ScopeofWork I PROPOSAL FOR FRANKLIN CREEK TRAIL IMPROVEMENT PROJECT 21 determined by independent constructability and biddability reviews, which are not a part of this service.Scope of Work I SECTION 5 Deliverables:
• Feasibility Study
• Preliminary Soils Engineering and Engineering Geology Reports • Topographic Map
Record of Survey or Corner Record, if needed
Right of Way, if needed
• Field Investigation and Data Collection Findings Record • Utility Notices
Utility Facility Conflict and Resolution Report
• Utility Coordination Meetings
• Positive Location of Underground Utility Facility Record • Permit Coordination Meetings*
• Permits*
Preliminary Plans, Specifications, Estimate, and Stormwater Control Plan RRM's final scope will include distinct subtasks for each phase of preliminary design (30% Conceptual Design. 60% Preliminary Design. and 90%). ensuring clarity of deliverables (plan set contents and format. reports. etc) and staff hours/fees for each phase. *This task excludes permit coordination other than encroachment permits for soils and surveying field work. and submittal packages for building permits. It is understood the City will prepare and execute necessary right-of-way agreements. easements. right of entry etc. and perform environmental clearance and permitting work.
TASK 3: FINAL DESIGN
SUBTASK 3.A: BID DOCUMENTS - FINAL PS&E AND SWCP
This service shall include preparing bidjdocurnents that incorporate final plans, front-end and technical specifications, and Stormwater Control Plan.
This service shall also include revising bid documents as required by the City's review.
This service shall also include revising bid documents as determined by independent constructability and biddability reviews, which are not a part of this service.
This service shall not include revising bid documents for addenda during the bid period. This excluded service is requested elsewhere in this proposal.
SUBTASK 3.B: FINAL ESTIMATE
This service shall include preparing final estimate (100%) for City budget purposes and comparing contractor bids.
This service shall also include revising final estimate as required by the City's review.
This service shall also include revising final estimate as determined by independent constructability and biddability reviews, which are not a part of this service.
This service shall not include revising final estimate during and after the bid period.
Deliverables:
• Bid Documents
Final Estimate
TASK 4: PUBLIC OUTREACH CAMPAIGN
SUBTASK 4.A: PUBLIC OUTREACH
This service shall include administering a public outreach campaign to key stakeholders. The intent of the public outreach campaign r rrm SECTION 5 I Scope of Work I PROPOSAL FOR FRANKLIN CREEK TRAIL IMPROVEMENT PROJECT 22 Scope of Work I SECTION 5
is to inform and provide advanced awareness and anticipation about the project's purpose and to engage key stakeholders. The key stakeholders are anticipated to be, but shall not be limited to, the City Council, City Architectural Review Board, City Traffic Safety Committee, City Public Facility Site Acquisition/Development Committee, City Planning Commission, Carpinteria Unified School District, County of Santa Barbara Public Works Department, community associations (e.g., Central Coast Alliance United for a Sustainable Economy, Coalition for Sustainable Transportation, and Santa Barbara Bicycle Coalition), and adjacent residents and businesses.
The public outreach campaign shall include conducting public outreach workshops for the 30% and 60% stages of the design for a total of two (2) public outreach workshops, presenting at one (I) City Traffic Safety Committee meeting for the 60% stage of the design, presenting at one (I) City Public Facility Site Acquisition/Development Committee meeting for the 60% stage of the design, presenting at one (I) City Architectural Review Board meeting for the 90% stage of the design, presenting at one (I) City Planning Commission meeting for the 90% stage of the design, and presenting at one (I) City Council meeting for the 100% stage of the design.
The public outreach workshops are presumed to be conducted by video conference method (i.e., virtual), and the City will schedule and setup the video conference platform.
RRM, in collaboration with City staff. will plan and attend the workshops to inform the community about the project and begin to gather feedback from residents and stakeholders regarding their desires for improvements to the corridor. The design team will provide project area base maps and graphics to facilitate the dialogue and collection of input from a range of participants. We envision the workshops may include:
• Project introduction and overview of existing conditions and opportunities Presentation to explore concept options and vision for the corridor • Open breakout session for participants to "visit" virtual stations to provide input in smaller groups Wrap-up with information on future events. project schedule and ways to stay informed Deliverables:
Prepare for and conduct two (2) virtual public workshops Prepare for and attend five (5) City committee, advisory body and Council meetings Prepare interactive presentation and exhibits
Participant input summary
TASK 5: ENGINEERING SUPPORT DURING CONSTRUCTION
SUBTASK 5.A: BIDDING SUPPORT
This service shall include supporting the City during the bid period. Support shall include preparing bidder clarifications and addenda. The City will administer the bid advertisement. The City will also disseminate bidder clarifications and addenda. The City will also conduct bid evaluation and review apparent low bidder's licensing, insurance, bonds, and references.
This service shall also include revising any portion of bid documents for addenda.
SUBTASK 5.B: CONFORMED PLANS AND SPECIFICATIONS
This service shall include preparing conformed plans and specifications after the bid period. Thye conformed plans and specifications shall be prepared incorporating any revisions issued by addenda.
SUBTASK 5.C: CONSTRUCTION OBSERVATION
This service shall include periodically observing the materials and completed work to determine general compliance with the plans, specifications, and design and planning concepts of the project. Construction observation shall include reviewing the product, material, mix design, and shop drawing submittals; responding to requests for information (RFls); preparing design revisions 11 rrm SECTION 5 I Scope of Work I PROPOSAL FOR FRANKLIN CREEK TRAIL IMPROVEMENT PROJECT 23 Scope of Work I SECTION 5
related to the intent of the design and planning concepts of the project, if needed as determined by the City; conducting periodic observations of the project site; and preparing periodic observation reports.
This service shall not include the review of working drawing submittals prepared by the contractor and the responsibility for the superintendence of construction processes, project site conditions, operations, equipment, personnel, or the maintenance of a safe place to work or any safety in, on, or about the project site.
SUBTASK 5.D: RECORD DRAWINGS
This service shall include preparing record drawings based on contractor as-built plans after completion of the project.
Deliverables:
Bidder Clarifications
Addenda
Conformed Plans and Specifications
Submittal Reviews
• Responses to Requests for Information (RFls)
• Revised Designs
Periodic Observation Reports
Record Drawings
CLIENT RESPONSIBILITIES AND ASSUMPTIONS
Meeting location and facilities, including web-based
Public meeting noticing
• One (I) contact person who will serve as the City's or County's representative and consolidate all agency review comments into one list of official comments to which RRM can respond Prepare bid and contract "boilerplate" documents, such as bid form, invitation, instructions, general and special conditions, contract forms, insurance, forms, etc.
• Document distribution for design reviews, bidding, and construction Bidding and construction management, inspection, and testing
LIMITATION OF SCOPE
Please note that the tasks to be performed by the RRM team are limited to those outlined above. This scope of services excludes the following:
Construction management
• Environmental processing and permitting
Right-of-way acquisition negotiation services
• Utility analysis or improvement beyond project limit
Utility videotaping
IES light level recommendation compliance
Percolation/infiltration testing
Multiple bid packages (phasing)
Right of entry agreement preparation or procurement
Payment of fees (permit, processing, noticing, etc.)
Any additional services that RRM Design Group is asked to perform over and above the aforementioned tasks will be billed on a negotiated and City approved fixed fee or hourly basis as additional services. r rrm SECTION 5 I Scope of Work I PROPOSAL FOR FRANKLIN CREEK TRAIL IMPROVEMENT PROJECT 24
SAN SEVAINE TRAIL
Fontana, CA
ii rrm SECTION 6 I Schedule of Worf< and Task Hours I PROPOSAL FOR FRAN KUN CREEK TRAIL IMPROVEMENT PROJECT 25 Schedule of Work & Task Hours I SECTION 6
FRANKLIN CREEK TRAIL IMPROVEMENT PROJECT
SCHEDULE OF WORK & TASK HOURS
- er-roe- 8, 2022
Subtask I .A:. Project Administration
Subtask I.B: Project Meetings • --+--••- • ---l---<t • +---- •-1--- • i-- •1---• •
•1~'1["
Subtask 2.A:. Soils Investigation
Subtask 2.B: Topographic Mapping
Subtask 2.C: Field Investigation and Data Collection
Subtask2.D: Utility Company Coordination
Subtask 2.E: Utility Facility Positive Location
Subtask 2.F: Preliminary PS&E and SWCP (30%, 60%, and 90%) 120
60 I!
~--
1:: I=-.--•
40 160
360
----+- ...... ---+---------•
60% 90%
·•1■•I~"fI•
Subtask 3.A: Bid Documents - Final PS&E and SWCP
Subtask 3.B: Final Estimate
Subtask ◄.A:. Public Outreach Workshops
Subtask ◄.B: City Committee & Council Meetings
"cic"l_.WI
Subtask 5.A: Bidding Support
Subtask 5.B: Conformed Plans and Specifications
Subtask S.C: Construction Observation
Subtask 5.D: Record Drawings
24 32
80 24
• In-Person Meeting
• Monthly Status Meeting (Virtual) ■ Duration ■ City Review ■ Community Outreach rrm SECTION 6 I Schecl11/eofWorka11dTaskHours 1 PROPOSAL FOR FRANKLIN CREEK TRAIL IMPROVEMENT PROJECT 26
ARANA GULCH MASTER PLAN IMPLEMENTATION
Santa Cruz, CA
11 rrm 27
Appendix - Resumes I SECTION 7
■CREATING ENVIRONMENTS
PEOPLE
ENJOY,
Project Role
PRINCIPAL-INCHARGE I PUBLIC
OUTREACH
SPECIALIST
Experience
30 YEARS OF
EXPERIENCE
MIKE SHERROD I ASLA,PLA,LEEDAP
PRINCIPAL
Mike Sherrod is a principal with RRM Design Group and leader of RRM's Active Transportation Team. As a licensed California landscape architect and LEED Accredited Professional with over two decades of experience in design consulting to public agencies, Mike develops innovative solutions for active transportation systems, multiuse trails, complete streets programs, and multimodal network plans. Mike excels in integrating transitional transportation planning concepts with actionable infrastructure designs to continue shifting California's transportation modes towards sustainability.
RELEVANT PROJECTS
• 25th Street Renaissance Streetscape,
San Diego
• Arcadia Gold Line Station Pedestrian
Linkage
• Conejo Creek Park Bike Path,
Thousand Oaks
• Escondido Creek Trail Expansion and
Renovation Design
• Las Positas Multi-Use Pathway,
Santa Barbara
• Lomas Santa Fe Corridor Study
Phase II, Solana Beach
• Monterey Bay Sanctuary Scenic Trail
Network Master Plan, Santa Cruz
• Morro Street Bicycle Boulevard Plan,
San Luis Obispo
• Oxnard Bicycle and Pedestrian
Master Plan
• Rosecrans Marquardt Tra(f,c Study,
Santa Fe Springs
• San Sevaine Trail Connection,
Fontana
• Santa Ana River Bike Trail, Riverside
• Santa Clarita Regional Commuter
Trail
• Santa Cruz Rail Trail Segment 7
• Santa Monica Bike Path
• Tracy Bikeways Master Plan
• UCSB SAASB Bike Path and
Roundabout, Santa Barbara
EDUCATION
• Bachelor of Science, Landscape
Architecture, California Polytechnic
State University, San Luis Obispo, CA
ACCREDITATIONS • LICENSES
• AFFILIATIONS
• Professional Landscape Architect, CA,
4320
• Leadership in Energy and
Environmental Design (LEED AP)
• American Society of Landscape
Architects (ASLA), Southern California
Chapter
• Los Ange/es County Bicycle Coalition
• Orange County Bicycle Coalition
• San Luis Obispo County Bicycle
Coalition
• California Invasive Plant Council
• California Native Plant Society
• Society for Ecological Restoration
International
• U.S. Green Building Council
11 rrm SECTION 7 I Appendix - Resumes I PROPOSAL FOR FRANKLIN CREEK TRAIL IMPROVEMENT PROJECT 28 Appendix - Resumes I SECTION 7
Project Role
PROJECT
MANAGER/
TRANSPORTATION
ENGINEER
Experience
CREATING
ENVIRONMENTS
PEOPLE
ENJOY,
18 YEARS OF
EXPERIENCE
* Work prior to joining RRM
NATE STONG PE
MANAGER OF ENGINEERING SERVICES
Nate Stong is a Manager of Engineering Services with RRM Design Group and an integral member of RRM's Active Transportation Team.
Nate has 18 years of experience working as both a consultant and in the public sector for both City and county public works/engineering departments. After graduating from Cal Poly, he worked for the County of San Luis Obispo Public Works Department Design Division. Nate participated in developing and designing several bridges funded through the Highway Bridge Program. Nate was the City Engineer for the City of Placerville from 2008 to 2014, where he managed numerous transportation and interchange projects primarily funded through federal and state programs. Nate is intimately familiar with Caltrans Local Assistance procedures and the project development process.
RELEVANT PROJECTS
• 1422 Monterey Affordable
Housing, San Luis Obispo
• 700 Oak Park Affordable Housing,
Arroyo Grande
• As-Needed Traff,c Engineering
Services, Arroyo Grande*
• Calle Joaquin Park and Ride,
San Luis Obispo*
• City Contract Traff,c Engineer,
Greenfield*
• F/amson School Bicycle &
Pedestrian Enhancements,
Paso Robles*
• Grover Beach Train Depot
Expansion SR I Widening,
Grover Beach*
• Madonna Road Class I Path,
San Luis Obispo*
• Orcutt Road Class I Path,
San Luis Obispo*
• Orcutt Road Roundabout,
San Luis Obispo*
• South Higuera Sidewalk Inf,//,
San Luis Obispo*
• State Route 227 and Los Ranchos
Road Roundabout,
San Luis Obispo*
EDUCATION
• Bachelor of Science, Civil Engineering,
California Polytechnic State
University, San Luis Obispo, CA
ACCREDITATIONS •
LICENSES • AFFILIATIONS
• Professional Engineer, CA, 70341
• American Society of Civil Engineers
(ASCE), San Luis Obispo Branch
Past President
• American Public Works Association
(APWA)
• Active Transportation Committee
Member, City of San Luis Obispo
• RTP Steering Committee Member,
San Luis Obispo Council of
Governments
rrrm SECTION 7 I Appendix - Resumes I PROPOSAL FOR FRANKLIN CREEK TRAIL IMPROVEMENT PROJECT 29 Appendix - Resumes I SECTION 7
•
CREATING
ENVIRONMENTS
PEOPLE
ENJOY.
Project Role
LANDSCAPE
ARCHITECT I
MULTI-USE TRAIL
SPECIALIST
Experience
10 YEARS OF
EXPERIENCE
KAYLA SZUBIELSKI ASLA,PLA
SENIOR LANDSCAPE ARCHITECT
Kayla Szubielski is a senior landscape architect with RRM Design Group and a key member of RRM's Active Transportation Team. As an avid cyclist and technical designer, Kayla's approach to multi use trail and bikeway system design is steeped in practical working knowledge of these facilities.
Her strong technical design skills, solid project coordination, and industry research prowess, allow her to successfully move complex multiuse trail projects from concept to implementation for the communities she serves.
RELEVANT PROJECTS
• 27 Acre Park, I I Acre Park,
Regency Heritage Park, Wildomar
• Bradley Park Renovation,
San Marcos
• Central Park Master Plan Update,
San Mateo
• Cheeseboro Canyon Trailhead,
Agoura Hills
• Crocker Park Recreational Trail
Master Plan, Brisbane
• Downey Measure S Park
Improvement Projects
• Escondido Creek Trail Expansion
and Renovation Design
• Guymon Street Pocket Park Site
Development Permit, San Diego
• La Mirada Creek Park Master Plan
• Las Positas Multi-Use Pathway,
Santa Barbara
• Otay River Trail Design and
Restoration, Chula Vista
• Port of Long Beach (POLB) Trail
Planning, Long Beach
• Porterfield Creek Trails Open Space
Preserve, Cloverdale
• Randolph Street Rails-to-Trails
Feasibility Study, Huntington Park
• Righetti Ranch Neighborhood Park,
San Luis Obispo
• San Lorenzo Community Park
Construction Documents
• San Sevaine Trail Connection,
Fontana
• Santa Cruz Rail Trail Segment 7
• Santa Fe Bike Trail Connection,
Visalia
• Standard Pacific Park Design,
Encinitas
• UCSB SAASB Bike Path and
Roundabout, Santa Barbara
• Watsonville Rail Trail, Santa Cruz
• Whittier Greenway Trail East
EDUCATION
• Bachelor of Science, Landscape
Architecture, California Polytechnic
State University, San Luis Obispo
ACCREDITATIONS •
LICENSES • AFFILIATIONS
• Professional Landscape Architect,
CA, 6285
11 rrm SECTION 7 I Appendix- Resumes I PROPOSAL FOR FRANKLIN CREEK TRAIL IMPROVEMENT PROJECT 30 Appendix - Resumes I SECTION 7
■CREATING ENVIRONMENTS
PEOPLE
ENJOY.
Project Role
TRAIL DESIGNER
Experience
2 YEARS OF
EXPERIENCE
MORGANE STAAKE
ASSOCIATE DESIGNER
Morgane Staake is an associate designer with RRM Design Group and member of RRM's Active Transportation Team. With over 50 miles of multiuse trail design under her belt, Morgane understands how to develop trail systems that connect communities, promote active transportation options, and reduce dependance on vehicles to move around town. She has a solid command of the standards, requirements, and best practices affecting progressive trail design, and a great eye for creating attractive spaces withing trail corridors.
RELEVANT PROJECTS
• Avalon Community Center
• Downey Measure S Park
Improvement Projects - Discovery
Park
• Downey Measure S Park
Improvement Projects - Furman
Park
• Downey Measure S Park
Improvement Projects -
Independence Park
• Escondido Creek Trail Expansion
and Renovation Design
• La Mirada Creek Park Master Plan
• Mia's Dream Come True
Playground, Hayward
• Olympus Park Design (formerly
Standard Pacific Park), Encinitas
• Otay River Trail Design and
Restoration, Chula Vista
• Potrero Canyon Park, Los Ange/es
• Rancho Alegre Master Plan and
Reconstruction, Santa Barbara
• Redlands Parks Facility Condition
Assessment
• Santa Cruz Rail Trail Segment 7
• Whittier Greenway Trail East
EDUCATION
• Bachelor of Science, Landscape
Architecture, California Polytechnic
State University, San Luis Obispo
11 rrm SECTION 7 I Appendix- Resumes I PROPOSAL FOR FRANKLIN CREEK TRAIL IMPROVEMENT PROJECT 31 Appendix - Resumes I SECTION 7
•
CREATING
ENVIRONMENTS
PEOPLE
ENJOY.
Project Role
------·-
MICHAEL DOREMUS SE,PE,LEEDAP
MANAGER OF STRUCTURAL ENGINEERING
SERVICES
With over 15 years of civil and structural engineering experience, Michael Dorernu's approach to design is steeped in a commitment to detailed precision. Michael offers his extensive expertise for each client, specializing in housing, civil, educational, and recreational design. He has been involved in projects of all sizes, from large-scale steel frame hospitals to 43,000 sf laboratories. Also overseeing the design and code compliance for lateral and gravity systems, Michael is well-versed in a range of project types. His thorough approach to design and a keen eye for detail translates into procedural and structural integrity.
STRUCTURAL
ENGINEER
Experience
18 YEARS OF
EXPERIENCE
RELEVANT PROJECTS
• Anholm Neighborhood Greenway,
San Luis Obispo
• Arcadia Gold Line Station
Pedestrian Linkage, Arcadia
• Conejo Creek Southwest Park,
Thousand Oaks
• Dublin Citywide Multifamily Design
Standards, Dublin
• Gaffey Street Construction Phase I,
San Pedro
• La Mirada Creek Park Master Plan,
La Mirada
• Livermore Downtown Core
Landscape Concept and
Stockmen's Park, Livermore
• Mission Plaza Assessment and
Master Plan, San Luis Obispo
• Pismo Beach Pier Plaza and Parking
Lot Upgrade and Price Street
Streetscape, Pismo Beach
• Porterfield Creek Trails Open Space
Preserve, Cloverdale
• Sapwi Trails Community Park,
Thousand Oaks
• SLO Wayfinding Signage Program
Phase II, San Luis Obispo
• Whittier Greenway Trail East,
Whittier
EDUCATION
• Bachelor of Science, Architectural
Engineering, California Polytechnic
State University, San Luis Obispo, CA
ACCREDITATIONS •
LICENSES • AFFILIATIONS
• Structural Engineer, CA, S5685
• Professional Engineer, CA, 72309
• Leadership in Energy and
Environmental Design Accredited
Professional (LEED AP)
• American Institute of Steel
Construction (A/SC)
arrrn SECTION 7 I Appendix- Resumes I PROPOSAL FOR FRANKLIN CREEK TRAIL IMPROVEMENT PROJECT 32 Appendix - Resumes I SECTION 7
■CREATING ENVIRONMENTS
PEOPLE
ENJOY.
Project Role
CIVIL ENGINEER
SCOTT YOSHIDA PE,QSD/P
MANAGER OF ENGINEERING SERVICES
Scott Yoshida is a project manager here at RRM. He is a registered civil engineer with expertise in designing/managing complex residential and commercial projects, including residential subdivisions, apartment complexes, solar farms, wineries and hotels. Scott specializes in sitegrading and drainage, utility design, and roadway engineering. With more than I 5 years of experience in land development, he prepares and oversees contracts, budgets, and schedules, and coordinates multidisciplinary teams. He has established and fostered client relationships. Scott is also a Qualified SWPPP Preparer/Practitioner (QSD/QSP) and has extensive knowledge of state, regional and local stormwater requirements, LID design, and implementation.
Experience
15 YEARS OF
EXPERIENCE
RELEVANT PROJECTS
• 855 North 4th Street Affordable
Housing, Pismo Beach
• 1401 Creston Road Multifamily
Housing, Paso Robles
• Branch Elementary School
Domestic Water Plant, Arroyo
Grande
• California Truck Center, Keyes
• California Truck Center Santa Maria
Construction Documents
• Dana Reserve Specific Plan,
Nipomo
• Easton Plaza, Santa Maria
• Los Adobes De Maria, Santa Maria
• Oak Hills Estates Vandenberg
Village Subdivision, Vandenberg
Village
• Palm Nipomo Parking Structure,
San Luis Obispo
• Rio Mesa Avenue 12 Specific Plan
(Paseo Pacifico Specific Plan),
Madera
• Righetti Ranch Civil Construction
Documents Phases 2 & 3
• Rudolph Properties - Nacimiento
Ranch, Nacimiento
• San Lorenzo Park Phase 2 and 3
Construction Documents
• San Luis Ranch Retail Parcel
Vesting Tentative Map
• Santa Maria Senior Apartments
(PSHH)
• Shell Beach Elementary School
Parking Lot
EDUCATION
• Bachelor of Science, Civil Engineering,
California Polytechnic State
University, San Luis Obispo, CA
ACCREDITATIONS •
LICENSES • AFFILIATIONS
• Civil Engineer, CA, 78227
• California Certified Qualified
Stormwater Pollution Prevention
Plan Developer/Practitioner
(QSDIP), 22229
11 rrm SECTION 7 I Appendix- Resumes I PROPOSAL FOR FRANKLIN CREEK TRAIL IMPROVEMENT PROJECT 33 Appendix - Resumes I SECTION 7
II CREATING
ENVIRONMENTS
PEOPLE
ENJOY,
STEVE WEBSTER LIS
SUPERVISOR OF SURVEYING
Steve has over 35 years of surveying experience, both in the office and field. As a project manager, his primary responsibility is the management of construction projects. While at RRM, he has performed surveying services such as construction staking and boundary and topographic surveying for both public and private sector clients.
Along with field surveying duties, Steve prepares construction stake calculations, conducts research and analysis of boundaries, and creates boundary, topographic, and ALTA maps. He has experience with surveying equipment such as total and robotic stations and GPS.
Project Role
SURVEYOR
Experience
38 YEARS OF
EXPERIENCE
RELEVANT PROJECTS
• 25th Street Renaissance
Streetscape, San Diego
• Arana Gulch Master Plan
Implementation, Santa Cruz
• Avila Beach Front Street
Enhancement Plan, Avila Beach
• Foothill Boulevard Master Plan for
Public Improvements, Claremont
• Gaffey Street Construction Phase I,
San Pedro
• Hermosa Beach Pier Avenue Street
Improvements, Hermosa Beach
• Jennifer Street Pedestrian/Bicycle
Bridge, San Luis Obispo
• Knickerbocker Drainage Channel
Trail, Big Bear Lake
• Las Positas Multi-Use Pathway,
Santa Barbara
• Lindero Linear Park, Westlake
Village
• Monterey Bay Sanctuary Scenic
Trail Network Master Plan,
Santa Cruz
• Morro Bay Harborwalk,
Morro Bay
• Pine Knot Avenue Streetscape,
Big Bear Lake
• Pismo Beach Pier Plaza and Parking
Lot Upgrade and Price Street
Streetscape, Pismo Beach
• Santa Cruz Rail Trail Segment 7
• Verdugo Street Beautification, San
Juan Capistrano
• Village Drive Streetscape,
Big Bear Lake
• Whittier Boulevard Specific Plan
Improvements, Whittier
• Whittier Greenway Trail East
EDUCATION
• Bachelor of Science, Agricultural
Engineering, California Polytechnic
State University, San Luis Obispo, CA
ACCREDITATIONS •
LICENSES • AFFILIATIONS
• Professional Land Surveyor, CA,
LS7561
Subconsultants' Resumes
Next Page
11 rrm SECTION 7 I Appendix - Resumes I PROPOSAL FOR FRANKLIN CREEK TRAIL IMPROVEMENT PROJECT 34 Appendix - Resumes I SECTION 7
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GEOTECHNICAL ENGINEER
PE,GE
Mr. Doug Dunham will be responsible for oversight of the geotechnical engineering/geology investigation. A registered civil and geotechnical engineer with over 35 years of experience in the geotechnical engineering profession, Mr. Dunham has supervised geotechnical engineering investigations for numerous projects involving the construction of trails, appurtenant improvements, and pavement construction and/or rehabilitation. He supervises subsurface exploration programs, performs analysis of field and laboratory data, develops geotechnical design criteria for incorporation into project plans and specifications. During construction, he oversees observation of grading operations, special inspection and materials testing, and provides consultation regarding geotechnical issues. Mr. Dunham received his Bachelor of Science degree from California Polytechnic State University in San Luis Obispo, is a Registered Professional Civil and Geotechnical Engineer in the State of California and is a Member of the American Society of Civil Engineers, the American Public Works Association, and the American Society for Testing and Materials. Mr. Dunham has been employed with Earth Systems since 2000.
RELEVANT PROJECTS
• Jalama Beach Access Stairway
and Trail, Santa Barbara County
• City of Guadalupe Central Park
Renovation, Guadalupe
• New Cuyama Greenway
• Rancho La Patera Park
Improvements, Goleta
• Camino Pescadero Beach
Stairway, Isla Vista
• Nipomo Community Skate Park,
Nipomo
• South River Road Bike Path, Paso
Robles
• Zaca Lake Retreat Lodge, Santa
Barbara County
• Richardson Park Improvements,
New Cuyama
• University of California North
Campus Open Space Restoration
Project, Goleta
EDUCATION
• Bachelor of Science, Agricultural
Engineering, California Polytechnic
State University, San Luis Obispo, CA
ACCREDITATIONS •
LICENSES • AFFILIATIONS
• Registered Professional Engineer
(Geotechnical), State of California
(No. 2586)
• Registered Professional Engineer
(CiviQ, State of California (No.
47238)
• Certified Advanced Nuclear Gauge
Operator
• Member - American Society of Civil
Engineers
• Member -American Public Works
Association
• Member- American Society for
Testing and Materials
aa rrm SECTION 7 I Appendix - Resumes I PROPOSAL FOR FRANKLIN CREEK TRAIL IMPROVEMENT PROJECT 35 Appendix - Resumes I SECTION 7
LUCCI
CONSULTING
& ASSOCIATES, INC.
ELECTRICAL ENGINEERS
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KENNETH LUCCI E.E.
ELECTRICAL ENGINEER
Ken has 47 years of experience in all phases of Electrical Engineering.
He has served as Principal in Charge for all Lucci & Associates projects since 1988, Ken has extensive experience in master planning of electrical systems for Campus Wide Facilities, Sound Studios, Theme Parks, Industrial, Commercial, and Educational Facilities. Ken has provided Electrical Design of projects in Europe, Middle East, Southeast Asia, & New Zealand. Ken was designated as a Senior Fellow of the IEEE in 2019. Ken is a registered Electrical Engineer in over 35 States.
RELEVANT PROJECTS
• Beach Cities Health District
Campus Upgrade (City of
Redondo Beach)
• City of Oxnard Community
Park Remodel
• Rancho Potrero Equestrian
Center Remodel (Thousand
Oaks)
• Moorpark College Master Plan
- Electrical Development
• Via Princessa Park
Improvement (Santa Clarita)
• Parklands Housing Project Site
Development (Ventura)
• Valley View Entry Sign and
Monument Design - Electrical
• Avila Ranch Site Electrical
• Wallis Park (Goleta)
EDUCATION
• B.S. Engineering Physics Ohio
University
• M.S. Electrical Engineering Ohio
State University
• MBA California Lutheran University
ACCREDITATIONS •
LICENSES • AFFILIATIONS
• ACEE
• IAAPA
• AEE
• BICSI
• IAEI
• IEEE
• /ES
• NFPA
1~ rrm SECTION 7 I Appendix- Resumes I PROPOSAL FOR FRANKLIN CREEK TRAIL IMPROVEMENT PROJECT 36 Exhibit "A" Scope of Services
Franklin Creek Trail Improvements
111 rrm ~~~i~~
I. SCOPE OF SERVICES TASK SUMMARY
Task A: Site Assessment Services
Subtask A.01: Kickoff Meeting and Field Walk
Subtask A.02: Background Data Collection and Review
Subtask A.03: Geotechnical Investigation
Subtask A.04: Topographic Survey and Base Mapping
Subtask A.OS: Utility Company Coordination
Subtask A.06: Utility Facility Positive Location
Task B: Preliminary Design Services
Subtask B.01: Draft Schematic Package (15% Plans)
Subtask B.02: Community Workshop #1- Draft Schematic Package Presentation Subtask B.03: Public Facility Site Acquisition/Development Committee - Draft Schematic Package Presentation Subtask B.04: Refined Schematic Package (25% Plans)
Subtask B.05: Traffic Safety Committee - Refined Schematic Package Presentation Subtask B.06: Architectural Review Board - Refined Schematic Package Presentation Subtask B.07: Community Workshop #2 - Project Update Open House Subtask B.08: Final Schematic Package (30% Plans)
Subtask B.09: Planning Commission - Final Schematic Package Presentation Task C: Final Design Services (PS&E)
Subtask C.01: 60% Draft Construction Documents
Subtask C.02: 90% Draft Construction Documents
Subtask C.03: 100% Draft Construction Documents
Subtask C.04: Bid-Ready Construction Documents
Subtask C.05: Stormwater Control Plan
Task D: Bidding and Construction Support Services
Subtask D.01: Bidding Support
Subtask D.02: Construction Support
Subtask D.03: Construction Observation
Subtask D.04: Record Drawings
Task E: Project Coordination Services
Subtask E.01: Project Coordination & Management
Subtask E.02: Project Meetings (12 total including City Council) Subtask E.03: Permitting Support
Task F: Optional Services
Subtask F.01: West of Seventh Street Concept Design
Subtask F.02: Additional Council, Commission, Committee or Community Meetings Subtask F .03: Lighting Design
Pagel
Exhibit "A" Scope of Services
Franklin Creek Trail Improvements
111 rrm ~~ii~~
II. DETAILED SCOPE OF SERVICES
TASK A: SITE ASSESSMENT SERVICES
Subtask A.01: Kickoff Meeting and Field Walk
To jump-start the project, RRM's team will facilitate a kickoff meeting and a half-day field investigation. The kickoff meeting will be attended by the City's project management team and the RRM's engineering team. This meeting will provide an opportunity to pick up any hardcopy format project data, review the schedule relative to the funding timeline, and discuss the City's current thoughts regarding the public outreach, stakeholder engagement, and design ideas for the trail. This meeting will also provide a forum to discuss the "nuts and bolts" of the project's design development process. To keep the kickoff meeting on track, RRM will prepare an agenda in consultation with staff, and likely include the following topics:
• Desired project outcomes
• Utilization of previous studies/work efforts (RRM will begin review prior to meeting) • Community/stakeholder involvement strategy
• Communication protocol and general project management housekeeping • Schedule
Following the kickoff meeting, the City's project management and RRM's team will head out to the project area to conduct a field investigation of the alignment's physical features and context. The site investigation will also provide an opportunity to inspect and photo log the existing facilities, including existing lighting, surface evidence of utilities, trees of potential significance, and tie-in locations. Reviewing the conditions of the channel and surrounding areas will help RRM's team jump-start coordination efforts with Santa Barbara County Flood Control District (SBCFCD).
Deliverables:
• Prepare for and conduct one (1) kickoff meeting
• Prepare for and conduct one (1) field investigation
• Meeting notes
Subtask A.02: Background Data Collection and Review
RRM's team will collect from the City relevant data of the existing conditions within and immediately adjacent to the project site. Available data typically includes:
• Existing improvement drawings
• Previous hydrology and hydraulic studies
• Traffic count data
• Record data
• City GIS databases
• Underground and overhead utility plat maps and data
• Standard City details and specifications
• Sample bid documents (plans and specifications) from recent similar projects RRM's team will review this data for completeness and may request additional information from the City, as necessary, to analyze the project background and establish a database that will play a critical role in assessing all aspects of the trail's design.
Deliverables:
• Collect and review relevant data as noted above
• Compile data in a file for use by the Client and design team Subtask A.03: Geotechnical Investigation
Exhibit "A" Scope of Services
Franklin Creek Trail Improvements
111 rr m ~~~i~~
Earth Systems (Subconsultant) will prepare a preliminary soils investigation report. Soils engineering data will include the nature, distribution, and strength of existing soils within the Project site; and conclusions, recommendations, and design criteria for a proposed pavement structural section. Engineering geology data shall include description of the geology within the Project site, and conclusions and recommendations regarding the effect of geological conditions on a proposed pavement structural section. Following one round of review by the team, Earth Systems will incorporate the review comments into a final design-level geotechnical investigation report. The report's findings will be used for the retaining wall footing design and paving structural sections.
Subsurface Investigation, Laboratory Testing, and Report Preparation: To evaluate the shallow subsurface conditions along the trail alignment and minimize disturbances to Franklin Creek, Earth Systems will manually drill up to five (5) borings to an approximate depth of five feet below the existing ground surface, as conditions allow. Soils will be classified in general accordance with the Unified Soil Classification System (ASTM D2488-17). Copies of the boring logs will be included in the geotechnical engineering and engineering geology report.
Bulk soil samples will be obtained for testing in the laboratory to determine physical properties such as maximum density and optimum moisture content, particle size distribution, expansion index, R-value, shear strength, friction angle, and cohesion. The final determination of the number and types of tests to be performed will depend upon the subsurface conditions encountered.
The field and laboratory data will be reviewed by a Geotechnical Engineer and Engineering Geologist both licensed by the State of California and evaluated with respect to development of preliminary geotechnical criteria for the project.
The following items will be addressed:
• Soil and groundwater conditions encountered
• Site geology and mapped geologic hazards
• Preparation of improvement areas prior to site grading • Grading criteria for this project
• Types and depths of foundation systems
• Foundation design criteria
• Retaining wall design criteria
• CBC seismic design criteria
• Potential for liquefaction and seismically induced settlement • Total and differential static settlement
• Pavement sections
• Site drainage around improvements
The geotechnical engineering and engineering geology report and recommendations will be intended to comply with the considerations of the 2019 Edition of the California Building Code (CBC), and common geotechnical engineering and engineering geology practice.
Soil Corrosivity Evaluation Report: A soil sample will be tested for corrosivity to concrete, ferrous metals, and copper to allow for a determination of appropriate corrosion protection measures. The CBC requires that corrosivity be addressed at some point during the project for structures and improvements that are under their jurisdiction. The testing and evaluation will be subcontracted to CERCO Analytical, Inc. of Concord, California.
Deliverables:
• Preliminary and Final Sails Engineering and Engineering Geology Report • Soil Corrosivity Evaluation Report
Subtask A.04: Topographic Survey and Base Mapping
RRM will perform land surveying and preparation of the base topographic map of the surface terrain within and immediately adjacent to the Project site. The base map will depict elevation contours of the existing ground, details of the surface terrain, and area drainage for incorporation with the preliminary and final plans. Planimetric features will include detail on tree canopies, half-width of adjacent streets, surface evidence of utilities, and structures. If
Exhibit "A" Scope of Services
Franklin Creek Trail Improvements
111 rrm ~~~i~~
boundary monumentation is available, it will be collected, and a boundary compiled from record documents will be placed on the map. This proposal does not include a full boundary survey of the project site, the setting or marking of missing property corners or filing of a Record of Survey or Corner Record. The horizontal and vertical datum will be based on the CCS83 (2011) State Plane Coordinates and NAVD 88 unless suitable local agency controls are available.
Deliverables:
• Contours at one-foot intervals
• Trees greater than 4" in diameter with trunk diameter and canopy • Above ground evidence of utilities, including manholes, cleanouts, catch basins, water valves, fire hydrants, light standards, electric boxes, and power poles
• Concrete structures, including sidewalks, gutters, and spandrels • Digital topographic base map file in AutoCAD format
Subtask A.OS: Utility Company Coordination
RRM will coordinate, on behalf of the City, directly with the various utility companies or owners that service or traverse through the Project site. Coordination will include preparing and disseminating notices to the various utility companies or owners; researching available utility facility maps, as-built plans, record drawings, and/or preliminary plans from the various utility companies or owners; identifying potential utility facility conflicts; developing utility facility conflict resolutions; preparing utility facility conflict and resolution report; and conducting utility coordination meetings as necessary to successfully resolve utility facility conflicts.
RRM will support the City with utility facility relocation claim proceedings, including preparing exhibits or other graphical communication materials, and communicating directly with the various utility companies or owners to address questions regarding the preliminary and final plans.
Deliverables:
• Log of utility company contacts and communications
• Utility notification letters
• File of utility company atlas maps, as-builts, record drawings and/or preliminary plans • Utility facility conflict identification and resolution memorandum Subtask A.06: Utility Facility Positive Location
C-Below (an underground utility mapping Subconsultant) will perform utility locating using a combination of electromagnetic locators, ground-penetrating radar, CCTV push-cameras and potholing. C-Below will perform up to five (5) potholes including Dig Alert coordination and delineation, encroachment permitting, traffic control, backfilling, patching, removal of debris and preparation of pothole report.
Based on the locations shown on the utility layer (obtained from as-built and record drawing data), RRM's team will determine appropriate pothole locations. C-below will then pothole utilities in up to five (5) locations, record utility location data, and patch each pothole. Once the potholing is complete, RRM will survey each pothole field reference and calculate the utility's location from C-Below's field data to establish the horizontal and vertical location.
Deliverables:
• Utility mapping and pothole report
• Surveyed locations of potholed utilities incorporated into the topographic base file TASK B: PRELIMINARY DESIGN SERVICES
Subtask 8.01: Draft Schematic Package (15% Plans)
Based on field investigations and consultation with City staff, RRM's team will develop plans to the 15% design level in the form of a series of drawings illustrating the trail and alternatives options along the southern edge of Franklin Creek. Plans will be prepared in accordance with City of Carpinteria standards.
Exhibit "A" Scope of Services
Franklin Creek Trail Improvements
111 rr m ~~ii~~
The trail's full section and alignment will be developed to locate it within the existing flood control maintenance access area. The drawings will show the trail's alignment along with typical cross sections, location of fencing, bridges, sidewalks, driveways, roads, flood control channel structures, SoCal Gas line, underground utilities, existing rear yard fences, access gates, and adjacent property encroachments. Conceptual level grading will be shown to demonstrate how the trail will work within the available easement space, how it will connect to existing sidewalk and street grades, and where retaining walls will be located.
The draft schematic design package will be communicated through a combination of plan view graphics, sections, and elevations as deemed appropriate by RRM. The package will be provided to the City in advance of the upcoming project team meeting to review the draft schematic package ahead of Community Meeting #1 and subsequent Public Facility Site Acquisition/Development Committee presentation.
Deliverables:
• Draft schematic design plan package
Subtask B.02: Community Meeting #1 - Draft Schematic Package Presentation RRM will facilitate a community meeting to share design options with community members and stakeholders. The options will be presented and evaluated through an interactive process with the goal of arriving at a preferred design plan. We envision the workshop program as follows:
• Open house session (informal discussion and viewing exhibits) • Presentation of conceptual alternative designs (PowerPoint or similar) • Interactive design consensus exercise
• Wrap up and next steps announcement
RRM staff will guide participants during this workshop and will help each breakout group as they work together toward consensus. RRM will prepare the community meeting exhibits, name tags, and sign-in sheet. Note: this scope assumes the community meeting will be an in-person event.
Deliverables:
• Prepare for, and conduct one (1) community meeting to share the draft schematic plans • Workshop photos and graphic material for posting on social media platforms • Workshop summary memo
Subtask B.03: Public Facility Site Acquisition/Development Committee - Draft Schematic Package Presentation Following the first community meeting, RRM will work with City staff to prepare for and present the draft schematic design plan package to the Public Facility Site Acquisition/Development Committee. The goal of this presentation is to communicate the design and share the project's key highlights, and provide the opportunity to collect input from the Committee. RRM will develop a power point and/or other presentation support media/graphics as determined appropriate by the City/RRM team for the presentation.
Deliverables:
• Prepare for and attend presentation of the draft final schematic design plan package • Support media/graphics
Subtask B.04: Refined Schematic Package (25% Plans)
Based on the comments received at the Community Meeting #1 and Public Facility Site Acquisition/Development Committee meeting, RRM will advance the 15% construction documents as a refined schematic package. At this stage, the project's major components will be clearly communicated and packaged for presentation to the Traffic Safety Committee, Architectural Review Board, and Open House slated for Community Meeting #2. The draft final schematic package will generally include drawings and preliminary details for the following major components:
• Trail alignment (Horizontal & Vertical)
• Demolition and relocation items
Exhibit "A" Scope of Services
Franklin Creek Trail Improvements
111 rr m ~~~i ~
• Bike/Pedestrian traffic control devices
• Signage and wayfinding opportunities
• Art integration opportunities
• Preliminary cost opinion
The draft final schematic design plan package will be communicated through a combination of plan view graphics, sections and elevations, two (2) perspective renderings, and will include a cost opinion.
Deliverables:
• Refined schematic design plan package
Subtask B.05: Traffic Safety Committee Meeting - Refined Schematic Package Presentation RRM will work with City staff to prepare for and present the refined schematic design plan package to the City Traffic Safety Committee. The goal of this presentation is to communicate the design and share the project's key highlights, and provide the opportunity to collect input from the Committee. RRM will develop a power point and/or other presentation support media/graphics as determined appropriate by the City/RRM team for the presentation.
Deliverables:
• Prepare for and attend presentation of the refined schematic design plan package • Support media/graphics
Subtask B.06: Architectural Review Board - Refined Schematic Package Presentation RRM will support City staff to prepare City staff will present the refined schematic design plan package to the City's Architectural Review Board (ARB), with RRM in attendance to support and be available to answer technical questions.
The goal of this presentation is to communicate the design and share the project's key highlights, and provide the opportunity to collect input from the ARB. RRM will develop presentation support media/graphics as determined appropriate by the City/RRM team for the presentation.
Deliverables:
• Prepare for and attend presentation of the refined schematic design plan package • Support media/graphics
Subtask B.07: Community Workshop #2 - Project Update Open House RRM will work with the City to host an Open House to update community members and stakeholders on the project's progress and evolution. The open house format will afford design team members, and City staff an opportunity to engage with participants to discuss the alignment, provide project information, answer questions, and deliver projected milestone dates. RRM will prepare the open house exhibits, name tags, and sign-in sheet.
Deliverables:
• Prepare for and conduct one (1) community open house to share the refined schematic plans • Open house exhibits and materials listed above
• Open House photos for posting on City's webpage
• Open House summary memo
Subtask B.08: Final Schematic Package (30% Plans)
Based on the comments received at the Traffic Safety Committee, Architectural Review Board and Community Meeting #2, RRM will develop the final schematic package to a 30% construction document level. At this stage, the project's major components described in Subtask B.01, will be clearly communicated and packaged for presentation to the Planning Commission. The final schematic package will generally include drawings and preliminary details for the following major components:
• Trail alignment (Horizontal & Vertical)
Exhibit "A" Scope of Services
Franklin Creek Trail Improvements
111 rr m ~~~i~~
• Demolition and relocation items
• Retaining wall type and size
• Bike/Pedestrian traffic control devices
• Signage and wayfinding location and design
• Art integration
• Preliminary cost opinion
The final schematic design plan package will be communicated through a combination of plan view graphics, sections and elevations, two (2) updated perspective renderings, and will include a cost opinion.
Deliverables:
• Final schematic design plan package
• One (1) preliminary cost opinion
Subtask B.09: Planning Commission Meeting - Final Schematic Package Presentation RRM will work to support City staff in preparing for and presenting the final schematic design plan package to the Planning Commission at a regular meeting. RRM will attend the meeting in support of the City staff presentation and to be available to answer technical questions that may come up. The goal of this presentation is to communicate the final schematic design and share the project's key highlights. This other goal of this meeting is to seek the Commission's approval of the schematic design package and budget so we can proceed to the Final Design Phase.
RRM will develop presentation support media/graphics as determined appropriate by the City/RRM team for the presentation.
Deliverables:
• Prepare for and attend presentation of the final schematic design plan package to the Planning Commission • Support media/graphics
TASK C: FINAL DESIGN SERVICES (PS&E)
Subtask C.01: 60% Construction Documents
RRM will prepare 60% Construction Documents (see Construction Document Package Contents listed in Section V) based on the approved schematic plan package. The 60% Draft Construction Documents will be submitted to the City's Project Manager for distribution and review.
Deliverables:
• 60% Construction Document package (electronic file).
• One {1} construction cost opinion (electronic file).
Subtask C.02: 90% Construction Documents
RRM will prepare 90% Construction Documents that address plan-check comments generated from the City's review of the 60% construction document submittal. The 90% Construction Documents will be submitted to the City's Project Manager for distribution and plan-check.
Deliverables:
• 90% Construction Document package (electronic file)
• 60% response to comments memo (electronic file).
• One (1) construction cost opinion (electronic file}.
Subtask C.03: 100% Plans and Specifications
Exhibit "A" Scope of Services
Franklin Creek Trail Improvements
RRM will prepare 100% Construction Documents which address plan-check comments generated from the City's review of the 90% construction document submittal. The 100% Draft Construction Documents will be submitted to the City's Project Manager for distribution and back-check.
Deliverables:
• 100% Draft Construction Document package for back-check (electronic file) • 90% response to comments memo (electronic file)
• Final Construction Cost Estimate (electronic file)
Subtask C.04: Bid-Ready Construction Documents
RRM will prepare the Bid-Ready Construction Documents to address any back-check comments generated from the City's review of the 100% construction document submittal. Once the final revisions are complete, one (1) signed reproducible Bid-Ready set of Construction Documents will be submitted to the City's Project Manager for final City/Agency signatures and bidding.
Deliverables:
• One (1) signed reproducible Bid-Ready construction document package Subtask C.05: Stormwater Control Plan
RRM will prepare a Preliminary Stormwater Control Plan (SWCP) based on the City's permit for Municipal Separate Storm Sewer Systems (MS4) and the Santa Barbara County Stormwater Technical Guide for Low Impact Development.
The Preliminary SWCP will be developed to take advantage of any proposed site improvements to utilize low impact techniques to provide water quality treatment. Where possible, source control techniques will be proposed, low maintenance and simple solutions will be sought over proprietary Best Management Practices (BMPs) when possible.
The Preliminary SWCP will be submitted to the City for review. It will quantify and describe the Post Construction BMPs to be used in the project. Based on the City's comments, RRM will revise the SWCP. A project plan will be included, illustrating the project site, Drainage Management Areas (DMAs), and the location of BMPs. Operations and maintenance procedures will be defined.
Deliverables:
• One (1) draft Stormwater Control Plan
• One (1) final Stormwater Control Plan
TASK D: BIDDING AND CONSTRUCTION SUPPORT SERVICES
Subtask D.01: Bidding Support
RR M's design team will support the City during the bidding phase of the project. RR M's team will respond to requests for clarifications (RFC) as determined by the City to be reasonable or necessary for the bidding process. All bidder questions will be received by the City and forwarded in writing to the RRM for distribution to the appropriate team member for a response back to the City in writing.
Following the close of the bid period, RRM will prepare conformed plans and specifications incorporating and revisions issued by addenda.
Deliverables:
• Prepare written responses to bidder's questions
• Conformed plans and specifications
Exhibit "A" Scope of Services
Franklin Creek Trail Improvements
Subtask D.02: Construction Support
RRM's design team will support the City during the anticipated 120 calendar day construction period construction process. RRM will attend one (1) pre-construction conference, review and respond to Requests for Information (RFI), Change Orders (CO), submittals, and contractor supplied shop drawings. Under this task, RRM will also prepare and issue Supplemental Instructions as necessary to clarify technical details.
Deliverables:
• Prepare for and attend one (1) Pre-Construction Conference. • RF/, Change Order and Submittal reviews, shop drawings responses, and supplemental instructions Subtask D.03 Construction Observation
RRM's Project Manager will prepare for and attend up to eight (8) field observation meetings throughout the anticipated 120 calendar day construction period to observe construction progress.
These site visits and observations are not intended to be an exhaustive check or a detailed inspection of the Contractor's work, but rather are to allow RRM to become generally familiar with the work in progress and to determine, in general, if the work is proceeding in accordance with the Contract Documents. RRM's team shall not supervise, direct, or have control over the Contractor's work nor have any responsibility for the construction means, methods, techniques, sequences or procedures selected by the Contractor, nor for the Contractor's safety precautions or programs in connection with the work. These rights and responsibilities are solely those of the Contractor in accordance with the Contract Documents. Furthermore, the contractor shall be responsible for notifying RRM in a timely manner to schedule these field observation meetings.
Deliverables:
• Prepare for and attend up to eight (B) construction observation meetings • Field notes and photo documentation
• Certificate of Completion (MWELO requirement)
Subtask D.04: Record Drawings
RRM will prepare record drawings based on contractor as-built plans after completion of the Project. RRM will compile and deliver to the City a reproducible set of Record Drawings based upon the marked-up record drawings, addenda, change orders, and other data furnished by the contractor. These Record Drawings will show significant changes made during construction. Because these Record Drawings are based on unverified information provided by the other parties, which RRM shall assume will be reliable, RRM cannot and does not warrant their accuracy.
Deliverables:
• One (1) reproducible set of Record Drawings
TASK E: PROJECT COORDINATION SERVICES
Subtask E.01: Project Administration
RRM's project manager will coordinate with City and design staff, sub-consultants, and other agencies throughout the project's lifecycle. This task also includes project schedule creation and maintenance as tasks are completed, internal QA/QC, document review, and day-to-day project coordination efforts including general correspondence and telephone conferencing as required to support City staff during the Project's development.
Deliverables:
• Memos, meeting minutes, project schedule maintenance and general correspondence for document control, compiled in electronic and hardcopy file form
• Project schedule creation and maintenance
Exhibit "A" Scope of Services
Franklin Creek Trail Improvements
111 rr m ~~~i~~
Subtask E.02: Project Meetings
RRM's project manager, and appropriate team member(s) as the subject matter dictates, will prepare for and attend up to twelve (12) meetings with the Client team during the life of the project, four (4) in-person and eight (8) webbased video conference meetings. These meetings will provide updates and an opportunity to collectively review, discuss, and clarify any design issues so that work may proceed in an efficient manner.
Deliverables:
• Prepare for and facilitate up to four (4) in-person meetings • Prepare for and facilitate up to eight (8) monthly project status meetings • Prepare and distribute meeting agendas and notes
TASK F: OPTIONAL SERVICES
Subtask F.01: West of Seventh Street Concept Design
RRM will work with City staff to evaluate the feasibility of extending the trail to the west of Seventh Street between Franklin Creek and the Chapel Court Apartments to the railroad right of way. Using available data, maps and aerial imagery, RRM will prepare up to three conceptual layouts for the City's consideration and use.
Deliverables:
• West of Seventh Street conceptual layouts in pdf format (up to three (3) layouts) Subtask F.02: Additional Council, Commission, Community Meetings RRM's project manager will work with City staff to prepare for and support City staff's presentation of the project as requested. RRM will develop presentation support media/graphics as determined appropriate by the City/RRM team for the presentation. For budgetary purposes this subtask assumes two additional meetings.
Deliverables:
• Prepare for and attend up to two (2) additional meetings • Support media/graphics
Subtask F.03: Lighting Design
RRM's electrical engineer, Lucci & Associates, will work with our trail engineers to select path lights (LED recommended) appropriate for lighting the trail. Spacing will be determined through photometric evaluation to ensure adequate illumination for safety and effectiveness of use. Illumination level analysis will be done using the Agi32 software and will comply with IESNA and AASHTO's criteria. Light distribution patterns will be selected to prevent glare and light pollution onto adjoining residences where it may apply. The lights will be shown on the construction and horizontal control plans with stations points. Details will address specific equipment required to support the path lights. Lucci & Associates will coordinate with SCE for power points of connection. The lighting system will also show pull boxes, conduits or wiring. Note: light fixture layout is included in the schematic package in Subtask
2.F. Lighting construction documents will be prepared and incorporated into the 60%, 90%, 100% and Bid-Ready milestones packages.
Deliverables:
• Photometric evaluation and Light fixture cut sheets
• Lighting plans and details incorporated into the 60%, 90%, 100% and Bid-Ready construction documents Page l 0
Exhibit "A" Scope of Services
Franklin Creek Trail Improvements
Ill. ASSUMPTIONS
• City will coordinate and reserve community meeting facilities and public noticing. • City will provide one (1) contact person who will serve as the City's representative and will consolidate all plan review comments for each submittal milestone into one (1) list of official conflict free comments to which RRM can respond.
• City will provide bid and contract "boilerplate" documents, such as invitation, instructions, general and special conditions, contract forms, insurance, forms, etc. • City will commission a Landscape Irrigation Audit Report, performed by a third party professional separate from RRM, in accordance with the State's Model Water Efficient Landscape Ordinance 3. • City will complete and submit the development application for the Conditional Use Permit. • City will negotiate and prepare any agreements needed with the County of Santa Barbara.
IV. LIMITATION OF SCOPE
Please note that the tasks to be performed by RRM's team are limited to those outlined above. This scope of services excludes the following:
• Independent verification of the accuracy of City provided information. • Off-site utility analysis.
• Irrigation system audit.
• Permanent easements.
• Repair to utilities encountered during geotechnical investigations not marked by Underground Service Alert (USA) or shown on plans provided by the City.
• Bridge structure design and engineering services.
• Traffic count services
• Preparation of the SWPPP and/or SMARTS registration
• Utility analysis or improvement beyond project limit. • Utility videotaping
• Environmental documents and/or permitting services
• No more than two bid packages.
• Payment of fees (permit, processing, noticing, etc.)
• Hydrology/Hydraulics Analysis
• Midblock crosswalk analysis or design
• Soil Management Plan or other issues related to the discovery of hazardous materials • SBCFCD Permitting & Coordination
• CEQA or NEPA compliance studies or documents
V. CONSTRUCTION DOCUMENT PACKAGE CONTENTS
Title and Reference Sheets
RRM's team will prepare title sheets, as necessary, to convey pertinent general project information. These sheets may include the project name, location, approval blocks, agency contact information, USA alert, basis of survey statement, list of abbreviations, phasing and/or alternate additive instructions.
Demolition Plans
RRM's team will prepare demolition plans, at an appropriate scale, for structures and elements requiring removal in order to implement the trail's design. The plans will locate, identify, and describe the removal items and provide instructions for the safe disposal of the demolished work. Additionally, the plans will indicate items to salvage or stockpile such as topsoil for later use in the planting area construction.
Page l l
Exhibit "A" Scope of Services
Franklin Creek Trail Improvements
111 rr m ~~~i~~
Erosion Control Plan
RRM's team will prepare Erosion Control Plans for the site depicting proposed construction Best Management Practices (BMPs) in conformance with the State Construction General Permit. The plans will include plan views with locations of proposed BMPs, and details of the BMPs.
Construction Keynote Plans
RRM's team will prepare construction keynote plans, at an appropriate scale, for the approved design. The plans will present the overall trail layout with a keynoting system that identifies construction items, references to appropriate details, and drawing series directions. The construction keynote plans will also show the solar path lighting locations with references to appropriate details, and drawing series directions Construction Details
As a companion to the construction plans, details for the construction items illustrated on the site construction plans will be prepared. The details will specify materials, dimensions, colors, and finishes.
Trail Plan and Profile Sheets
RRM's team will prepare plan and profile sheets at 1"-20' scale horizontally and an appropriate vertical scale. The plans will identify the trail centerline, stationing, dimensioning, and horizontal control of all site items on the City's coordinate system. Existing and proposed grading will be show in plan view with contours and spot grades and in the profile with vertical curves on the City's vertical datum. Existing and relocated utilities will be identified and located in plan and profile. The existing SoCal Gas high pressure gas line will be shown based on survey and pothole locations.
The existing and proposed cover, clearances, and other information required by the utility will be shown in plan and profile.
Grading and Drainage Plans
RRM's team will prepare grading and drainage plans, at an appropriate scale, for the approved design based on the Geotechnical Engineering Report. The plans will build on the boundary and topographic information and will show all vertical control of the project elements, contour grading, spot elevations, and cut and fill estimates within the project site. The plans will detail drainage facilities within the trail's development area with supporting calculations performed for the sizing of new on-site pipes and inlets.
Striping and Signage Plans
RRM will prepare striping and signage plans, for the proposed trail and street improvements. The plans will clearly delineate all proposed striping and signs per Caltrans and City standards.
Electrical Plans and Details (if reguested by the City) RRM's electrical engineer will prepare utility service distribution plans, circuiting, fixture schedules, panel schedules, and electrical calculations to provide electrical service for an overhead trail lighting system. RRM's team will coordinate with SCE to facilitate the utility application process.
Note: Utility company improvement design will be provided by SCE. RRM's electrical engineer will endeavor to describe such work for bid purposes as it is available to us at the conclusion of the construction document process.
Utility company designs are subject to SCE's review and final approval on their time frame. Construction of the utility company's improvements must be obtained directly from SCE as a "hand out package".
Retaining Wall Plans and Details
RRM's team will prepare plans, profiles, details, and calculations for retaining walls supporting the trail in selected locations.
Exhibit "A" Scope of Services
Franklin Creek Trail Improvements
Irrigation Plans and Details
RRM will prepare irrigation plans, calculations and document package for planting areas in compliance with the State's Model Water Efficient Landscape Ordinance (MWELO). The plans will detail such things as the irrigation system layout, main line, automatic weather sensing controller, head layout, piping, filter, and backflow device. In support of the irrigation plans, we will prepare irrigation details that specify the method of construction and proper irrigation system component procedures. A watering schedule and water use calculations will be provided in accordance with MWELO standards.
Planting Plans and Details
RRM's team will prepare planting plans for planting areas. The plans will show the layout of planting indicating plant species, quantity, size and location of all shrubs, ground cover and trees. The plans will indicate anticipated water use for each plant material and separate the planting areas into distinct Hydrozone areas for efficient watering in accordance with MWELO standards. In support of the planting plans, we will prepare planting details that specify the method of construction and proper planting procedures.
Specifications
RR M's team will prepare the Technical Provisions in accordance with the 2021 edition of the Standard Specifications for Public Works Construction (Green book). This scope assumes the City will prepare all front end (General Provision & Contract Documents) specification sections related to this project and assemble the specifications book.
Construction Cost Opinions
RRM will estimate construction costs at the 60%, 90%, and 100% submittal levels. The detailed Construction Cost Opinion will be itemized with supporting item descriptions and unit costs. Due to many variables surrounding bidding and construction conditions, this opinion will not represent a guarantee that bids received or actual costs of construction will be equal to the opinion.
Page l 3
Exhibit "B" Compensation
Franklin Creek Trail Improvements
Basic Services
Task A: Site Assessment Services
Subtask A.01: Kickoff Meeting and Field Walk
Subtask A.03: Background Data Collection and Review
Subtask A.03: Geotechnical Investigation
Subtask A.04: Topographic Survey and Base Mapping
Subtask A.OS: Utility Company Coordination
Subtask A.06: Utility Facility Positive Location
111 rr m ~~~i~~
Task B: Preliminary Design Services
Subtask B.01: Draft Schematic Package (15% Plans)
Subtask B.02: Community Workshop #1- Draft Schematic Package Presentation Subtask 8.03: Public Facility Site Acquisition/Development Committee Meeting Subtask B.04: Refined Schematic Package (25% Plans)
Subtask B.05: Traffic Safety Committee - Refined Schematic Package Presentation Subtask B.06: Architectural Review Board - Refined Schematic Package Presentation Subtask B.07: Community Workshop #2 - Project Update Open House Subtask B.08: Final Schematic Package (30% Plans)
Subtask B.09: Planning Commission - Final Schematic Package Presentation Task C: Final Design Services (PS&E)
Subtask C.01: 60% Draft Construction Documents
Subtask C.02: 90% Draft Construction Documents
Subtask C.03: 100% Draft Construction Documents
Subtask C.04: Bid-Ready Construction Documents
Subtask C.05: Stormwater Control Plan
Task D: Bidding and Construction Support Services
Subtask D.01: Bidding Support
Subtask D.02: Construction Support
Subtask D.03: Construction Observation
Subtask D.04: Record Drawings
Task E: Project Coordination Services
Subtask E.01: Project Coordination & Management
Subtask E.02: Project Meetings
Total Basic Services
Fixed Fee: $ 4,520
Fixed Fee: $ 4,840
Fixed Fee: $ 16,530
Fixed Fee: $ 21,480
Fixed Fee: $ 5,920
Fixed Fee: $ 23,308
Fixed Fee: $ 7,160
Fixed Fee: $ 3,980
Fixed Fee: $ 1,340
Fixed Fee: $ 19,360
Fixed Fee: $ 1,340
Fixed Fee: $ 1,340
Fixed Fee: $ 3,980
Fixed Fee: $ 10,480
Fixed Fee: $ 2,680
Fixed Fee: $ 55,425
Fixed Fee: $ 33,255
Fixed Fee: $ 22,170
Fixed Fee: $ 11,085
Fixed Fee: $ 1,880
Fixed Fee: $ 5,240
Fixed Fee: $ 14,900
Fixed Fee: $ 12,840
Fixed Fee: $ 5,390
Fixed Fee: $ 24,000
Fixed Fee: s 5,880
$ 320,323
Optional Services
Task F: Optional Services
Subtask F.01: West of Seventh Street Concept Designs
Subtask F.02: Additional Council, Commission, Committee or Community Meetings (2) Subtask F.03: Lighting Design
Total Optional Services
Reimbursable Expenses
Total Project Budget
Fee: $ 23,040
Fee: $ 5,280
Fee: s 21,048
$ 49,368
T&M Budget: s 2,500
$ 372,190
Page l
Exhibit "B" Compensation
Franklin Creek Trail Improvements 111 rrm ~~~i~~
Notes:
1. Fixed Fee tasks will be billed as the work progresses until the task is completed and the total amount stated in the contract for the task is invoiced.
2. Reimbursable expenses will be billed on a Time and Materials (T&M) basis, and include such things as document reproduction, plotting services, public workshop materials, company car mileage (current federal rate), and overnight delivery and will be billed at cost (10% markup).
3. RRM reserves the right to adjust hourly rates on an annual basis.
EXHIBITB
PAYMENT SCHEDULE
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EXHIBITC
INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, Consultant will maintain insurance in conformance with the requirements set forth below. Consultant will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, Consultant agrees to amend, supplement or endorse the existing coverage to do so. Consultant acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to City in excess of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to City.
Consultant shall provide the following types and amounts of insurance:
Commercial General Liability Insurance using Insurance Services Office "Commercial General Liability" policy form CG 00 01 or the exact equivalent. Defense costs must be paid in addition to limits. There shall be no cross liability exclusion for claims or suits by one insured against another. Limits are subject to review but in no event less than $1,000,000 per occurrence.
Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including symbol 1 (Any Auto) or the exact equivalent. Limits are subject to review, but in no event to be less than $1,000,000 per accident. If Consultant owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If Consultant or Consultant's employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person.
Workers Compensation on a state-approved policy form providing statutory benefits as required by law with employer's liability limits no less than $1,000,000 per accident or disease.
Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide coverage at least as broad as specified for the underlying coverages. Any such coverage provided under an umbrella liability policy shall include a drop down provision providing primary coverage above a maximum $25,000 self-insured retention for liability not covered by primary but covered by the umbrella. Coverage shall be provided on a "pay on behalf' basis, with defense costs payable in addition to policy limits. Policy shall contain a provision obligating insurer at the time insured's liability is determined, not requiring actual payment by the insured first. There shall be no cross liability exclusion precluding coverage for claims or suits by one insured against another. Coverage shall be applicable to City for injury to employees of Consultant, subconsultants or others involved in the Work. The scope of coverage provided is subject to approval of City following receipt of proof of insurance as required herein. Limits are subject to review but in no event less than $1,000,000 per occurrence.
Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the consultant and "Covered Professional Services" as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must "pay on behalf of' the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this agreement. 12 Insurance procured pursuant to these requirements shall be written by insurers that are admitted carriers in the state of California and with an A.M Bests rating of A- or better and a minimum financial size VII.
General conditions pertaining to provision of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant:
1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees, volunteers and agents, using standard ISO endorsement No. CG 2010-0413. Consultant also agrees to require all contractors and subcontractors to do likewise.
2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant's employees or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise.
3. All insurance coverage and limits provided by Contractor and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage.
4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.
5. No liability policy shall contain any provision or definition that would serve to eliminate so-called "third party action over" claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor.
6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g., elimination of contractual liability or reduction of discovery period) that may affect City's protection without City's prior written consent.
7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant's general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option.
8. Certificate(s) are to reflect that the insurer will provide 30 (thirty) days notice to City of any cancellation of coverage. Consultant agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, or that any party will "endeavor" (as opposed to being required) to comply with the requirements of the certificate.
13 9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self insurance available to City.
10. Consultant agrees to ensure that subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review.
11. Consultant agrees not to self-insure or to use any self-insured retentions or deductibles on any portion of the insurance required herein and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self-insure its obligations to City. If Consultant's existing coverage includes a deductible or self-insured retention, the deductible or self-insured retention must be declared to the City. At that time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions.
12. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to City.
13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement.
14. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard.
15. Consultant will renew the required coverage annually as long as City or its employees or agents face an exposure from operations of any type pursuant to this Agreement. This obligation applies whether or not the Agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect.
16. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant's insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five days of the expiration of the coverages.
14 17. The provisions of any workers' compensation or similar act will not limit the obligations of Consultant under this Agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents.
18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be limiting or all-inclusive.
19. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such.
20. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section.
21. Consultant agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements.
There shall be no recourse against City for payment of premiums or other amounts with respect thereto.
22. The City's failure to comply with reporting requirements should not affect coverage required under the Agreement.
23. The consultant's insurance is primary to that of any insurance claimed by the City.
Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City.
15 EXHIBITD
WORKERS' COMPENSATION REQUIREMENTS
The Consultant is required to sign and file a statement acknowledging its obligation to secure payment of Workers' Compensation before beginning work.
16 ACKNOWLEDGEMENT OF WORKERS' COMPENSATION OBLIGATION
I, Mike Sherrod, hereby acknowledge my obligation to secure payment of Workers' Compensation before beginning work.
RRM Design Group
By: _
Mike Sherrod, ASLA, PLA, LEED AP
Principal-in-Charge
Dated: ----------
17 EXHIBITE
RESOLUTION OF CONSTRUCTION CLAIMS
The following pertains to Public Contract Code Sections 20 l 04 through 20104.6 (Resolution of Construction Claims)
1. This article applies to all public works claims of three hundred seventy-five thousand dollars ($375,000) or less which arise between a contractor and a local agency.
2. This article shall not apply to any claims resulting from a contract between a contractor and a public agency when the public agency has elected to resolve any disputes pursuant to Article
7.1 ( commencing with Section I 0240) of Chapter 1 of Part 2.
3. "Public work" means "public works contract" as defined in Section 1101 but does not include any work or improvement contracted for by the state or the Regents of the University of California.
4. "Claim" means a separate demand by the contractor for (a) a time extension, (b) payment of money or damages arising from work done by, or on behalf of, the contractor pursuant to the contract for a public work and payment of which is not otherwise expressly provided for or the claimant is not otherwise entitled to, or (c) an amount the payment of which is disputed by the local agency.
5. The provisions of this article or a summary thereof shall be set forth in the plans or specifications for any work which may give rise to a claim under this article.
6. This article applies only to contracts entered into on or after January 1, 1991.
7. For any claim subject to this Agreement, the following requirements apply:
a. The claim shall be in writing and include the documents necessary to substantiate the claim. Claims must be filed on or before the date of final payment. Nothing in this subdivision is intended to extend the time limit or supersede notice requirements otherwise provided by contract for the filing of claims. b. (1) For claims of less than fifty thousand dollars ($50,000), the City shall respond in writing to any written claim within 45 days of receipt of the claim, or may request, in writing, within 30 days ofreceipt of the claim, any additional documentation supporting the claim or relating to defenses to the claim the City may have against the claimant.
(2) If additional information is thereafter required, it shall be requested and provided pursuant to this subdivision, upon mutual agreement of the City and the claimant. 18 (3) The City's written response to the claim, as further documented, shall be submitted to the claimant within 15 days after receipt of the further documentation or within a period of time no greater than that taken by the claimant in producing the additional information, whichever is greater.
c. (I) For claims of over fifty thousand dollars ($50,000) and less than or equal to three hundred seventy-five thousand dollars ($375,000), the City shall respond in writing to all written claims within 60 days of receipt of the claim, or may request, in writing, within 30 days of receipt of the claim, any additional documentation supporting the claim or relating to defenses to the claim the City may have against the claimant. (2) lfadditional information is thereafter required, it shall be requested and provided pursuant to this subdivision, upon mutual agreement of the City and the claimant. (3) The City's written response to the claim, as further documented, shall be submitted to the claimant within 30 days after receipt of the further documentation, or within a period of time no greater than that taken by the claimant in producing the additional information or requested documentation, whichever is greater. d. If the claimant disputes the City's written response, or the City fails to respond within the time prescribed, the claimant may so notify the City, in writing, either within 15 days of receipt of the City's response or within 15 days of the City's failure to respond within the time prescribed, respectively, and demand an informal conference to meet and confer for settlement of the issues in dispute. Upon a demand, the City shall schedule a meet and confer conference within 30 days for settlement of the dispute. e. Following the meet and confer conference, if the claim or any portion remains in dispute, the claimant may file a claim as provided in Chapter I (commencing with Section 900) and Chapter 2 (commencing with Section 910) of Pait 3 of Division 3.6 of Title I of the Government Code. For purposes of those provisions, the running of the period of time within which a claim must be filed shall be tolled from the time the claimant submits his or her written claim pursuant to subdivision (a) until the time that claim is denied as a result of the meet and confer process, including any period of time utilized by the meet and confer process.
f. This article does not apply to tort claims and nothing in this article is intended nor shall be construed to change the time periods for filing tort claims or actions specified by Chapter 1 (commencing with Section 900) and Chapter 2 (commencing with Section 910) of Part 3 of Division 3.6 of Title I of the Government Code.
The following procedures are established for all civil actions filed to resolve claims subject to this article:
8. Within 60 days, but no earlier than 30 days, following the filing or responsive pleadings, the court shall submit the matter to nonbinding mediation unless waived by mutual stipulation of both parties. The mediation process shall provide for the selection within 15 days by both 19 parties of a disinterested third person as mediator, shall be commenced within 30 days of the submittal, and shall be concluded within 15 days from the commencement of the mediation unless a time requirement is extended upon a good cause showing to the court or by stipulation of both parties. If the parties fail to select a mediator within the 15-day period, any party may petition the court to appoint the mediator.
9. (a) If the matter remains in dispute, the case shall be submitted to judicial arbitration pursuant to Chapter 2.5 (commencing with Section 1141.10) of Title 3 of Pa113 of the Code of Civil Procedure, notwithstanding Section 1141.11 of that code. The Civil Discovery Act (Title 4 (commencing with Section 2016.010) of Part 4 of the Code of Civil Procedure) shall apply to any proceeding brought under this subdivision consistent with the rules pertaining to judicial arbitration.
(b) Notwithstanding any other provision of law, upon stipulation of the parties, arbitrators appointed for purposes of this article shall be experienced in construction law, and, upon stipulation of the parties, mediators and arbitrators shall be paid necessary and reasonable hourly rates of pay not to exceed their customary rate, and such fees and expenses shat I be paid equally by the parties, except in the case of arbitration where the arbitrator, for good cause, determines a different division. In no event shall these fees or expenses be paid by state or county funds.
(c) In addition to Chapter 2.5 (commencing with Section 1141.10) of Title 3 of Part 3 of the Code of Civil Procedure, any party who after receiving an arbitration award requests a trial de novo but does not obtain a more favorable judgment shall, in addition to payment of costs and fees under that chapter, pay the attorney's fees of the other party arising out of the trial de novo.
10. The court may, upon request by any party, order any witnesses to participate in the mediation or arbitration process.
11. The City shall not fail to pay money as to any portion of a claim which is undisputed except as otherwise provided in the contract.
12. In any suit filed under Section 20104.4, the City shall pay interest at the legal rate on any arbitration award or judgment. The interest shall begin to accrue on the date the suit is filed in a court of law.
13. Pursuant to California Public Contract Code Section 7201, the City may not retain greater than five (5%) percent of contract price.
20 City of Carpinteria
COUNCIL AGENDA STAFF REPORT
October 10, 2022
ITEM FOR COUNCIL CONSIDERATION
Adoption of Resolution No. 6165, approving the recommendations of the Traffic Safety Committee.
STAFF RECOMMENDATION
Adopt Resolution No. 6165, approving the recommendations of the Traffic Safety Committee.
Sample Motion: I move to adopt Resolution No. 6165, as read by title only.
BACKGROUND
Pursuant to Carpinteria Municipal Code Section 10.08.090, the City of Carpinteria Traffic Safety Committee (TSC) is an advisory body to the City Council, the City Engineer and other City officials. The duties of the TSC include making recommendations concerning the administration and enforcement of traffic regulations; to stimulate and assist in the preparation and publication of traffic reports; to receive complaints having to do with traffic matters; and, to suggest ways and means for improving traffic conditions and the administration and enforcement of traffic regulations.
The TSC consists of the City Traffic Engineer, Chief of Police or representative, Community Development Director or representative, as well as three citizen representatives, including a representative of the safety committee of the Carpinteria Unified School District, and such other City officials or representatives of Special Districts as may be recommended by the City Manager and approved by the City Council.
The TSC normally meets on a quarterly basis and its meetings are publicly noticed.
The TSC meetings provide members of the community a chance to voice their support or concerns about various traffic operations issues in Carpinteria. In addition to taking public comment, the TSC considers formal requests made by citizens, public safety traffic improvements, and the enforcement of regulations.
Adoption of Resolution No. 6165, Approving the Recommendations of the Traffic Safety Committee October 10, 2022
The purpose of this agenda matter is for the City Council to act on the recommendations of the TSC.
DISCUSSION
The Traffic Safety Committee (TSC) has recommended that the City Council approve the following traffic control devices:
• Install red curb along the east side of Cravens Lane from the northern City limits to approximately 500 feet south of said limits, pursuant Carpinteria Municipal Code 10.28.030(D).
In March 2021, staff received several concerns from drivers of the general public about parked vehicles that encroach into the travel lane on northbound Cravens Lane in said segment. Staff investigated the area of concern and confirmed that vehicles were parking in a location and manner that encroached into a travel lane. Due to the traffic safety urgency at the time, staff preemptively installed the red curb. On April 21, 2021, the TSC reviewed the matter and voted to recommend the red curb segment be consummated by Council approval. • Install red curb along the 1200 block of Santa Monica Road, pursuant Carpinteria Municipal Code 10.28.030(D).
The TSC received a request from the California Department of Transportation (Caltrans) for red curb along the 1200 block of Santa Monica Road. The reason for the request is to eliminate vehicle parking along a section of curb that would conflict with new intersection striping on the north leg of the Santa Monica and Via Real intersection. A field review of the site was conducted by staff. As a part of the Highway 101- Carpinteria to Santa Barbara Project (Segment 4A), Caltrans constructed improvements for the Via Real and Santa Monica Road/Highway 101 Northbound On- and Off-ramp intersection, including new traffic signals, pedestrian facility upgrades (e.g. curb ramps and crosswalks), and bicycle facilities [i.e. Class II (Bicycle Lane) and Class Ill (Bicycle Route) Bikeways]. In the north leg of the intersection, which is the 1200 block of Santa Monica Road, Caltrans modified the traffic striping for the northbound and southbound travel lanes in order to align with the new traffic signal's phasing (e.g. left, right, and through movements). Consequential to the new traffic signal includinq the traffic striping modifications, red curb along the 1200 block of Santa Monica Road is needed in order to restrict parking from encroaching into the northbound and southbound travel lanes. For this reason, Caltrans proposed red curb on the east and west sides of the 1200 block of Santa Monica Road. Due to the traffic safety urgency at the time, staff preemptively installed the red curb. On April 21, 2021, the TSC reviewed the matter and voted to recommend the red curb segment be consummated by Council approval.
Adoption of Resolution No. 6165, Approving the Recommendations of the Traffic Safety Committee October 10, 2022
POLICY CONSISTENCY
The recommendations are consistent with Carpinteria Municipal Code Sections
10.08.090 (Traffic Safety Committee Duties), and 10.28.030(D), Restrict areas designated by City Council resolution.
FINANCIAL CONSIDERATIONS
No impact to the General Fund is expected with the approval of the recommendations.
LEGAL AND RISK MANAGEMENT CONSIDERATIONS
Pursuant to Carpinteria Municipal Code Section 10.28.030(D), the City Council may establish street parking restrictions via resolution of approval. Establishing appropriate parking restrictions by following the procedures established through local and state regulations, can be an effective risk management tool.
ATTACHMENTS
Attachment A:
OPTIONS
Resolution No. 6165
1. Adopt Resolution No. 6165, approving the recommendations of the Traffic Safety Committee. (Staff recommendation)
2. Direct staff to modify Resolution No. 6165.
3. Decline to adopt Resolution No. 6165 and provide further direction staff. No action would result in no change to existing roadway conditions.
PRINCIPAL PARTIES EXPECTED AT MEETING
No principal parties are expected to attend.
ATTACHMENTS
Attachment A: Resolution No. 6165
Staff contact:
John L. Ilasin, Public Works Director
(805) 880-3402; [email protected]
Reviewed by:
Dave Durflinger, City Manager
(805) 755-4400; [email protected]
ATTACHMENT A
Resolution No. 6165
RESOLUTION NO. 6165
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARPINTERIA, APPROVING THE RECOMMENDATIONS OF THE
TRAFFIC SAFETY COMMITTEE
WHEREAS, Section 10.08.080 of the Carpinteria Municipal Code establishes a Traffic Safety Committee as an advisory body; and WHEREAS, on April 21, 2021, the Traffic Safety Committee reviewed the following recommendations by staff and voted unanimously to make such recommendations for City Council consideration:
• Install red curb along the east side of Cravens Lane from the northern City limits to approximately 500 feet south of said limits as shown in Exhibit A, pursuant Carpinteria Municipal Code 10.28.030(0).
• Install red curb along the 1200 block of Santa Monica Road as shown in Exhibit B, pursuant Carpinteria Municipal Code 10.28.030(0); and WHEREAS, the City Traffic Engineer reviewed the Traffic Safety Committee recommendations, conducted field reviews at the sites, and determined that there are no conditions or standards precluding the City Council's consideration of the recommendations.
NOW, THEREFORE, BE IT RESOLVED as follows:
SECTION 1. The above recitals are true and correct.
SECTION 2. The recommendations of the Traffic Safety Committee are approved, and the Public Works Department is directed to implement the recommendations through its schedule of work within a reasonable period of time.
PASSED, APPROVED AND ADOPTED on October 10, 2022 by the following vote:
Resolution No. 6165
AYES: COUNCILMEMBER(S):
NOES: COUNCILMEMBER(S):
ABSENT: COUNCILMEMBER(S):
ABSTAIN: COUNCILMEMBER(S):
Mayor, City of Carpinteria
ATTEST:
Brian C. Barrett, CMG, CPMC
City Clerk, City of Carpinteria
I hereby certify that the foregoing resolution was adopted at a regular meeting of the City Council of the City of Carpinteria held on October 10, 2022.
Brian C. Barrett, CMG, CPMC
City Clerk, City of Carpinteria
APPROVED AS TO FORM:
Jena Shoaf Acos, on behalf of Brownstein
Hyatt Farber Schreck, LLP acting as
City Attorney of the City of Carpinteria
EXHIBIT A TO RESOLUTION NO. 6165
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CARPINTERIA CEMETARY DISTRICT
NORTH ·.
NO SCALE'°
CITY LIMITS
(APPROXIMATE)
PROPOSED
RED CURB
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EXHIBIT B TO RESOLUTION NO. 6165
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COUNCIL AGENDA STAFF REPORT
October 10, 2022
ITEM FOR COUNCIL CONSIDERATION
Approval of financial support for the Carpinteria Alzheimer's Caregiver Support Group.
STAFF RECOMMENDATION
Consider the request from the Carpinteria Alzheimer's Caregiver Support Group and, if determined appropriate by the Council, approve Community Services Support program grant funding.
Sample Motion: I move to:
a. Find that the "Walk to End Alzheimer's" special event of the Carpinteria Alzheimer's Caregiver Support Group provides a significant public benefit to raise awareness and support caregivers of persons with Alzheimer's disease; and b. Approve grant funding in the amount of $135 for the Carpinteria Alzheimer's Caregiver Support Group subject to submittal and processing of an appropriate Community Services Support program application.
BACKGROUND
During Public Comment at the City Council Meeting of September 26, 2022, Mr. Carlos Brens, representing the Carpinteria Alzheimer's Caregiver Support Group, shared information about the work of the local group, including a current awareness campaign and upcoming event, and requested that the City Council waive the City's Special Event Permit application fee. In response, the City Council directed staff to return with an agenda item to allow for its consideration of the request at the regular meeting of October 10, 2022. On September 28, 2022, a Special Event Permit Application from Carpinteria Alzheimer's Caregiver Support Group (Applicant) was received by the Public Works Department.
The purpose of this agenda matter is for the City Council to consider and act on the requested financial support.
Special Event Permit Application for Carpinteria Alzheimer's Caregiver Support Group October 10, 2022
DISCUSSION
The Special Event Permit Application, as shown in Attachment A, proposes an event for an activity of public awareness, including information dissemination, about Alzheimer's disease. According to the Applicant's social media page, it provides "information and emotional support to those that care for someone stricken with Alzheimer's and other forms of dementia in our local community of Carpinteria." (www.facebook.com/carpcaregivers1) The event is proposed for Saturday, October 22, 2022, from 9:30 a.m. to 12:00 p.m. The primary location would be the Seal Fountain Plaza in the 800 block of Linden Avenue, which is within City public right-of-way. The event proposes a tabling event at the Seal Fountain with two or three 6-feet long tables and accompanying chairs. Finally, the event proposes a walking activity with an attendance that is estimated at 20 to 30 people, and to follow a route along portions of Carpinteria and Linden Avenues.
In its Special Event Permit Application, the Applicant also submitted a letter request for waiver of the fee. Pursuant to Section 10.68.030 of the Carpinteria Municipal Code, the fee is for application processing. The current fee amount is $135 for a non-profit organization and $570 for others pursuant to the City's Master Fee Schedule 1 . Both
fees are non-refundable. As a non-profit organization, the Applicant would be eligible for the fee of $135. Pursuant to the Special Event Permit Application requirements, proof of insurance with an endorsement of the City as additionally insured must also be filed with the City.
The Carpinteria Alzheimer's Caregiver Support Group provides support to community members that are caregivers to someone with Alzheimer's disease, and works to raise awareness of the disease. The City's Community Services Support program has been established as a part of the City's annual budget in order to provide financial support for organizations that provide important health and human services to members of the Carpinteria community. Staff is recommending that, should the Council determine it appropriate, the request for financial support from the Carpinteria Alzheimer's Caregiver Support Group be consummated through approval of a Community Services Support grant and that the fee waiver request not be approved.
POLICY CONSISTENCY
The City Council's policy concerning recovery of costs reasonably borne is enumerated in Section 3.34.040(0) of the Carpinteria Municipal Code. Consistent with State law, City fees are set based on a study that determines what the cost is for the City to provide each service. In the subject case, the fee for processing and approving a Special Event Permit has been set based on an estimate of the staff time it typically takes to process and approve an application. While the Council has the authority to waive fees, there is not an established procedure or practice for the Council to rely upon 1 City Council Resolution No. 5700, 2013
Special Event Permit Application for Carpinteria Alzheimer's Caregiver Support Group October 10, 2022
in order to determine when a waiver is appropriate. The City has incurred costs in support of other community events such as the recent Avocado Festival based on finding that the events provide significant public benefit to the community.
The City has established a Community Services Support program as a part of its Budget in order to provide an opportunity for local community service organizations to apply for grants in support of their work in Carpinteria. An alternative to Council consideration of the requested fee waiver is for it to approve Community Services Support grant funding for the Carpinteria Alzheimer's Caregiver Support Group. Should the Council approve the funding,
FINANCIAL CONSIDERATIONS
Should the City Council grant the Applicant's request for waiver of the fee for the Special Event Permit, the cost (i.e. $135) would be borne by the City.
Approval of a Community Services Support program grant would result in allocation of $135 from the program's fund balance, which is currently $36,165 (Expense Account No. 104-162-5601).
LEGAL AND RISK MANAGEMENT CONSIDERATIONS
The Special Event Permit is regulated by Chapter 10.68 (Special Event Permits) of the Carpinteria Municipal Code. Pursuant to Section 10.68.030.C, the fee for a Special Event Permit may only be waived by the City Manager under the following circumstance(s):
"The nonrefundable permit application fee requirements of this subsection C shall be waived by the city manager for nonathletic events if the applicant or an officer of the sponsoring organization signs a verified statement that he believes the event's purpose is first amendment [U.S. Constitution] expression, and that he has determined that the cost of such fee is or may be so financially burdensome that it would constitute an unreasonable burden on the right of first amendment expression."
OPTIONS
1. Find that the proposed event is a significant public benefit and approve funding support from the Community Services Support program (staff recommendation).
2. Grant Applicant's request for waiver of the fee.
3. Decline to approve either of the options for financial support of the Carpinteria Alzheimer's Caregiver Support Group.
PRINCIPAL PARTIES EXPECTED AT MEETING
Carlos Brens of Carpinteria Alzheimer's Caregiver Support Group Special Event Permit Application for Carpinteria Alzheimer's Caregiver Support Group October 10, 2022
ATTACHMENTS
Attachment A: Special Event Permit Application
Staff contact:
John L. Ilasin, Public Works Director
(805) 880-3402; [email protected]
Reviewed by:
Dave Durflinger, City Manager
(805) 755-4400; [email protected]
'
ATTACHMENT A
Special Event Permit Application
PERMIT NO. __
City of Carpinteria, California
PUBLIC WORKS DEPARTMENT
SPECIAL EVENT PERMIT APPLICATION
1. EVENT INFORMATION
Name of Event Walk to End Alzheimer's Carpinteria
Address/Area/Location of Event Seal Fountain @ Linden Ave
2. EVENT ORGANIZER INFORMATION
Contact name Carlos Brens
Phone (805)570-4687
Carpinteria Alzheimer's Caregiver Support Group
Organization _
Email [email protected]
Address 1481 Theresa Street, Carpinteria, CA 93013
3. EVENT INFORMATION
Description of event: Walk in town to bring awareness to the community about ALZ Set up 2 possibly 3 6-foot tables for literature; accompanying chairs; Grand Vida will join us.
Launch walk, about 2.7 miles with exit points Seal Fountain to Casitas Plaza to Sansum Clinic then to the beach.
Date of event: From 10/22/2022
Estimated attendance 20-30 People
Start time (incl. set up) 9:30 am
Open to the public? (Z}'esQo
Will minors be present? [ZreQo
Admission fee charged? Qe@o
Will food be served?*
To: 10/22/2022
End time (incl. clean up) 12:00 pm
Will food be sold?* O,es[Z}o
Will alcohol be served?* Qes[Zro
Will alcohol be sold?* Qes 00
Will this event cause any disturbance, noise or congestion in the vicinity of the proposed event? Yes No If yes, please attach an explain and give mitigating measures. *If food or alcohol will be served, please attach the appropriate approved permits. For Temporary Food EVENT, which may be obtained from the Santa Barbara County Public Health Department visit www.sbcphd.org. For Alcohol Beverage Control visit https:l www.abc.ca.gov/FormslPDFSpc.html (please note the City only allows alcohol under specific conditions and reserves the right to reject alcohol sales for special events). All vendors and commercial participants shall have an active City of Carpinteria Business License at the time of the event. Vendors shall be required to have proof of such License the day of the event if requested by City staff or other enforcement agency.
SITE PLAN/MAP ROUTE/TRA FFIC CONTROL PLAN DIAGRA M
Your site plan should include the following:
[Zputline of entire event, including street names. If your event includes road closures, please indicate the location of all closures, route to be traveled (if athletic event), including direction of travel and detours.
r71The location of all stages, platforms, scaffolding, loud speakers, bleachers, canopies, Tents, portable toilets, booths, dumpsters and other temporary structures.
I✓!The location of all approved signs, barricades, and barriers. All signage associated with the event shall be placed as not to interfere with vehicles, bicycles and pedestrians. Signs directing traffic shall be in accordance with the California manual of Traffic Control Devices (CA MUTCD).
({r.ny signs that the event organizer plans on using to direct athletic event participants (may not imitate traffic control signs in any way)
Oother related event components not listed above
Support Request: Traffic D Crowd Control D Street Closure D Other D The Department of Public Works will consider your request for support; however, a request does not guarantee support. If your event is requesting support from the City, please plan accordingly and submit your application no less than two months prior to the event date. Requests for support require approval by the Carpinteria City Council or their designee.
PLEASE BE SURE YOUR APPLICATION IS COMPLETE!
In addition to the items above, your application must include the following items to be ~sidered for approval:
l.t.}PPlication Fee ($135/non-profits, $570/for-profits) I✓!insurance Indemnification*
[{}roof of Insurance
({}.dditional Insured Endorsement
*Not less than one million dollars ($1,000,000) combined single limit for both bodily injury and property damage. The policy or policies shall also contain a provision that no termination, cancellation, or change of coverage for the insured or additional insured shall take effect until ten (10) days notice has been given in writing to the City Clerk of the City of Carpinteria.
Please attach any additional information including maps, descriptions, and insurance information. Your permit will not be processed unless it is complete.
Special Event Permit Page 2 Revised 8/21 EM
4. CONDITIONS OF USE
A. PERMIT CONDITIONS
1. An EVENT is not considered permitted until (1) EVENT ORGANIZER delivers to the City of Carpinteria the Special Event permit application, application fee, certificate of insurance and additional insured endorsement, written evidence of permits and licenses, and any other items deemed necessary by the City of Carpinteria; and (2) the City of Carpinteria, in its sole discretion, approves such permit in writing.
2. EVENT ORGANIZER shall provide the City with a single contact who is to serve as the representative for EVENT ORGANIZER's activities.
3. EVENT ORGANIZER shall be responsible for securing all required permits and licenses.
4. The EVENT shall be used for the purpose stated in this agreement and no other use will be permitted.
5. EVENT ORGANIZER shall not use the City of Carpinteria's name to suggest endorsement or sponsorship of the event without prior written approval of the City of Carpinteria Public Works Director or his/her designee. EVENT ORGANIZER's publicity of the event shall clearly and accurately identify the name of the sponsoring organization or individual.
6. EVENT ORGANIZER shall permit any City of Carpinteria officers, employees, or agents to visit the event described in this permit.
7. EVENT ORGANIZER is an independent contractor and not the agent or employee of the City of Carpinteria.
B. INDEMNIFICATION AND INSURANCE
1. EVENT ORGANIZER shall indemnify, defend, and hold harmless the City of Carpinteria, its officers, employees, and agents from any and all losses, costs, expenses, claims, liabilities, actions, or damages, including liability for injuries to any person or persons or damage to property arising at any time during and/or arising out of or in any way connected with EVENT ORGANIZER's use or occupancy of the EVENT and adjoining property, unless solely caused by the gross negligence or willful misconduct of the City of Carpinteria, its officers, employees, or agents.
2. General liability insurance. EVENT ORGANIZER shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO "insured contract" language will not be accepted. If alcohol is sold during the permitted activity, coverage must include full liquor liability. Such insurance shall name the City of Carpinteria, its officers, employees, agents, and volunteers as additional insureds prior to the date of the permit. EVENT Special Event Permit Page 3 Revised 8/21 EM
ORGANIZER shall file certificates of such insurance with the City of Carpinteria, which shall be endorsed to provide ten (10) days notice to the City of Carpinteria of cancellation or any change of coverage or limits. If a copy of the insurance certificate is not on file prior to the event, the City of Carpinteria may deny access to the EVENT.
All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders' Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by the City's Risk Manager.
Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the EVENT ORGANIZER maintains higher limits than the minimums shown above, the City of Carpinteria requires and shall be entitled to coverage for the higher limits maintained by the EVENT ORGANIZER. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City of Carpinteria.
3. EVENT ORGANIZER shall report any personal injuries or property damage arising at any time during and/or arising out of or in any way connected with EVENT ORGANIZER's use or occupancy of the City of Carpinteria's facilities and adjoining property to the City of Carpinteria Public Works Director or his/her designee, in writing and as soon as practicable.
4. EVENT ORGANIZER waives any right of recovery against the City of Carpinteria, its officers, employees, and agents for fires, floods, earthquakes, civil disturbances, regulation of any public authority, and other causes beyond the their control. EVENT ORGANIZER shall not charge results of "acts of God" to the City of Carpinteria, its officers, employees, or agents.
5. EVENT ORGANIZER waives any right of recovery against the City of Carpinteria, its officers, employees, and agents for indemnification, contribution, or declaratory relief arising out of or in any way connected with EVENT ORGANIZER's use or occupancy of the EVENT and adjoining property, even if the City of Carpinteria, its officers, employees, or agents seek recovery against EVENT ORGANIZER.
6. The City of Carpinteria makes no warranty, express or implied, as to the suitability of any roadway, bikeway or sidewalk for the event proposed. Not all City facilities are specifically designed for use as proposed.
C. SECURITY
1. The City of Carpinteria, at its sole discretion, may require a certain number of security or Sheriff officers for the event. EVENT ORGANIZER shall be responsible for Special Event Permit Page 4 Revised 8/21 EM
procuring and paying for officers through the City of Carpinteria or a private security agency.
2. EVENT ORGANIZER is solely responsible for supervising all individuals at the EVENT and adjoining property during the event. The City of Carpinteria is not responsible for providing this supervision. However, the City of Carpinteria may evict individuals from the EVENT during the event if their conduct is not in the best interest of the public or is deemed to be detrimental in any way.
D. SET UP / CLEAN UP / TRAFFIC CONTROLS
1. All participants shall sign written acknowledgment stating the following: 1) the California Vehicle Code must be complied with, including but not limited to section 21464, "Interference with Traffic Devices" and 2) that due caution shall be exercised.
2. This permit for use of the public rights-of-way for the subject event is not intended to provide participants with any guarantee of safety in completing the proposed activity.
Participants shall be responsible for their own safety in using the public rights of way.
3. It is the responsibility of the EVENT ORGANIZER to inspect and monitor the physical condition of the event route, including but not limited to pavement conditions, areas that may be effected by weather changes and traffic volumes, and determine the suitability of the route for the proposed event.
4. 'No Parking' signs shall be installed 72 hours prior to the EVENT in those areas where parking will be affected.
5. Barricades/cones shall be installed one half hour (minimum) prior to beginning of event and shall be removed immediately upon completion of the event. Vehicles shall be placed on the event side of the barricades as an added measure of protection. All barricades shall be monitored to ensure emergency vehicles can enter and exit the event location without impediment.
6. All traffic control signage notifying motorists of approved road closures and detours shall be in conformance with the California Manual on Uniform Traffic Control Devices.
7. The EVENT ORGANIZER shall conduct a briefing for all event monitors explaining the conditions of this permit. Unsatisfactory conduct by event monitors, promoters or sponsors is grounds for revocation of this permit and/or denial of future permits.
8. EVENT ORGANIZER shall not use any permanent markings or fasteners in any part of the public right-of-way and shall not make or allow to be made any alterations of any kind therein.
9. EVENT ORGANIZER shall be responsible for all cleanup of the EVENT, including adjacent grounds, at the end of the EVENT. EVENT ORGANIZER shall pick up, bag, and remove all trash and any markings generated by all activity in any way connected with its use of the EVENT, leaving the public right-of-way clean and free of all trash and litter. EVENT ORGANIZER shall also leave all fixtures, if any, in good working condition.
Special Event Permit Page 5 Revised 8/21 EM
10. EVENT ORGANIZER shall not store any equipment or materials at the EVENT or adjoining property without the prior written approval of the City of Carpinteria Manager or his/her designee.
11. EVENT ORGANIZER shall be responsible for any and all damage to the EVENT and/or its contents during use. In the event damage occurs or excessive cleaning is necessary, EVENT ORGANIZER shall be charged for any and all janitorial and/or repair fees incurred by the City of Carpinteria as a result.
E. EQUIPMENT/ ACCESSORIES
1. EVENT ORGANIZER shall not remove, relocate, or take City of Carpinteria property outside of the EVENT for any reason without the prior written approval of the City of Carpinteria Public Works Director or his/her designee.
2. EVENT ORGANIZER shall not use City of Carpinteria equipment, tools, or furnishings located in or about the EVENT without the prior written approval of the City of Carpinteria Public Works Director or his/her designee.
3. EVENT ORGANIZER shall not drive motorized vehicles on field or green space.
4. The City of Carpinteria does not provide audio/visual systems, public address systems, spotlights, floodlights, or projectors. EVENT ORGANIZER, at its own cost, may bring these systems into the EVENT for their use.
5. EVENT ORGANIZER shall secure the approval of the City of Carpinteria before using audio/visual systems, public address systems, and live or recorded amplified music.
EVENT ORGANIZER shall not record, televise, or broadcast the event or any portion thereof without prior written approval of the City of Carpinteria Public Works Director or his/her designee.
F. MISCELLANEOUS
1. EVENT ORGANIZER shall comply with all local, state, and federal laws and regulations related to the use of the EVENT. The EVENT ORGANIZER agrees to abide by all applicable federal and state accessibility standards and regulations.
2. EVENT ORGANIZER shall not admit a larger number of individuals than can lawfully, safely, and freely move about the EVENT.
3. Gambling of any kind is not permitted at the EVENT.
4. The EVENT shall comply with Municipal Code §8.52 Smoking Regulations. The Code prohibits smoking in all public places where other persons can be exposed to secondhand smoke. Pursuant to §8.52.060 D, the applicant shall designate a smoking area where smoking may be permitted subject to the conditions listed in §8.52.060 C of the Carpinteria Municipal Code.
5. If EVENT ORGANIZER violates any part of this permit or reports false information to the City of Carpinteria, the City of Carpinteria may refuse EVENT ORGANIZER future Special Event Permit Page 6 Revised 8/21 EM
permits and EVENT ORGANIZER shall forfeit a portion of or all of the fee and/or the deposit.
6. The City of Carpinteria may impose additional requirements as deemed necessary to protect the health, safety, and/or welfare of the community.
7. Any person aggrieved by the City of Carpinteria's decision with respect to this permit may appeal to the City of Carpinteria Public Works Director or his/her designee in writing no later than five (5) days after the City of Carpinteria's decision has been communicated to the aggrieved party.
8. If any provision of this permit is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.
IMPORTANT
I am an authorized agent of the organization submitting this agreement. The information provided in this agreement is true and correct. I have read and understand this agreement and agree to all of the aforementioned rules, regulations, and conditions of use.
Signature Address
Print name Phone
Organization Email
City of Carpinteria USE ONLY
Permit fee _
Deposit _
Total paid _
Deposit returned _
APPROVED BY:
Sheriffs Department Public Works Director City Manager
Date Date Date
Special Event Permit Page 7 Revised 8/21 EM
September 28, 2022
Carpinteria City Council:
Mayor Wade Nomura; Vice-mayor Al Clark; Council member Gregg A. Carty; Council member Roy Lee; Council member Natalia Alarcon; 5775 Carpinteria Avenue
Carpinteria, CA 93013
Dear Madam and Sirs:
As facilitator on behalf of the Carpinteria Alzheimer's Caregiver Support Group (C.A.C.S.G.), I would like to thank you for the opportunity to speak to the council on September 26 th
, regarding our mission to
support caregivers of individuals with Alzheimer's and other dementias. Alzheimer's is the 6 th leading
cause of death in the U.S. and is expected to significantly increase. It is 100% deadly. It is the largest but only one of several dementias that include Lewy Body, Picks disease, vascular dementia, Frontotemporal dementia, and others. Unlike cancer or heart disease, there is no survivability. The worse expectation is that the stricken person dies before she or he is physically gone. By 2050, the more than 6 million stricken is projected to rise to nearly 13 million. Our group has existed for over 12 years, on a volunteer basis, providing caregivers with emotional and informational support.
In the last few years we have observed that our help and support has not sufficiently reached our community. Therefore, we have instituted a "walk" right here in town and have scheduled it in the month of October, this and in subsequent years. Naturally, organizing the event requires some financial expenses, like the event fee ($135). We also pay for monthly advertisement in the local paper ($80), and yearly insurance costs ($160). The walk will inspire local participation. Our aim is to raise funds and awareness for the cause and so, all pledges and donations will go to the ALZ Central Coast Chapter in our annual fundraiser.
We hope that as we firm up this project, Carpinteria citizens will be better informed about our services and contribute to arrest this disease of Alzheimer's and other dementias. We hope you keep us in mind and wave the permit fee for this event.
Cordially
Carlos Brens
C.A.C.S.G.
[email protected]
(805)570-4687
(805)881-3390
City of Carpinteria
COUNCIL AGENDA STAFF REPORT
October 10, 2022
ITEM FOR COUNCIL CONSIDERATION
Informational Report on Parking Lot No 1 issues and recommendations raised by business owners/operators.
STAFF RECOMMENDATION
Direct staff to implement the short and long term response options described in this Report.
Sample Motion: I move to direct staff to implement the short and long term response options described in this Report.
BACKGROUND
At its regular meeting of August 29, 2022, the Council directed staff to review concerns and recommendations communicated by a group of business owners/operators nearby public Parking Lot No. 1, (see Attachment A), and to report back to the Council on responsive action options.
Parking Lot No. 1 is one of four public parking lots operated and maintained by the City in the Downtown district. Attachment B1 to this report is a map of the Downtown Parking Lot locations excerpted from a recent Downtown parking study. Parking Lot No. 1 is located west of the 900 block of Linden Avenue and bounded by Carpinteria Avenue, Yucca Lane, Ninth Street, and Elm Avenue. Parking Lot No. 1 is part of Parking and Business Improvement Area Assessment District No. 4, and it is approximately 1.03 acres in size and includes 70 parking spaces, four of these Accessible. The pavement of the parking lot is constructed of asphalt concrete, and there are eight raised planters at the parking aisle ends which includes several trees and mixed groundcover. There are five driveway accesses points- one each on Carpinteria Avenue, Yucca Lane, and Elm Street; and two on Ninth street. There are five parking lot light standards. A public restroom building with two single-user, locking restrooms, is located at the southeast corner of the parking lot. The restrooms are cleaned before they are unlocked each morning and are locked each evening.
Parking Lot No. 1 Report
October 10, 2022
page 2
All regulations and use restrictions applicable to public property under City and state law, e.g., prohibition on public consumption and possession of an open container of alcoholic beverage, apply to the City's public parking lots. Of the 70 spaces in Parking Lot No. 1, 46 are 2-Hour time restricted
1 from 9am to 6pm, and the remaining spaces
are limited by the general, city-wide, 72-Hour limit. The restroom building is closed from 1 0pm to 7am, and entering/occupying the building after hours is a violation of the City's Municipal Code. Attachment B2 is an aerial map depicting the location and layout of Parking Lot No. 1, as well as the disposition of 2-Hour restricted spaces.
The purpose of this agenda matter is to provide information responsive to the Council's request concerning the issues and recommendations identified by the business group.
DISCUSSION
A group of business owners/operators nearby Parking Lot No. 1 have through email correspondence with the City (Attachment A) communicated concerns, explicit and implied, and made a number of requests.
The business owners have described issues about public health, safety and nuisances, some of which have been raised previously by members of the public about Parking Lot No. 1. Issues identified have also been the subject of code compliance, law enforcement and maintenance staff responses in the past. The persistence of the issues and/ or lack of satisfaction with (or awareness of) the City's responses, indicates a need for improved communication and collaboration with local business owners in order to more effectively address such concerns and the underlying acute and chronic issues of public health and safety. The business owners have requested additional patrol and enforcement; in particular, at night.
Business owners report on a historical crime at the parking lot and issues with persons believed to be homeless harassing passersby during night time, acting suspiciously and occupying vehicles overnight. A request is made to improve lighting, add signs, establish an overnight parking prohibition and enforce the City's general 72-hour parking limit.
There is also concern expressed about trash and people going to the bathroom in public areas. The business owners request the addition of trash cans and keeping the public restrooms open later or overnight. There is concern expressed about the adequacy of night lighting at the parking lot. A request is made to add lighting. 1 Spaces currently marked for 2-Hour time limit in Parking Lot No. 1 were established in 2019 via City Council Resolution No. 5911, and replaced prior time limits on the same spaces of 60 and 90 minutes.
The change approved by the Council was in response to a business owner petition and recommendations of the Downtown Business Advisory Board, the Traffic Safety Committee and City Engineer.
GDrive\Dave\City Council\S-Parking Lot 1 Report
Parking Lot No. 1 Report
October 10, 2022
page 3
There are a number of ongoing or recent enforcement and maintenance activities concerning Parking Lot No. 1 that may mitigate the concerns expressed and be responsive, in part or entirely, to the requests being made.
Enforcement Activities: Law Enforcement patrol of the City includes the Downtown district and the subject Parking Lot No. 1. Since receiving a copy of the email concerns, Lt. Arnoldi has requested historical crime data for the location and additional focused patrol of the lot. The Sheriff's Office reports that over 2021 and 2022 years there have been 10 crimes and five law enforcement vehicle tows. Attached C to this report are several graphs illustrating the disposition of these crimes by type and day of week.
The City's Code Compliance division has provided parking citation data that shows, year-to-date, 105 citations issued in the 4900 block of Carpinteria Avenue, which includes Parking Lot No. 1. Most of those citations, 77 in total, were issued for violation of the 2-Hour parking time limit for some spaces in Parking Lot No. 1. Other citations issued included for 90 minute time violations (surrounding streets), 72-hour parking violations, and parking outside of marked spaces/No Parking areas. For the 2021 calendar year, 244 parking citations were issued in the 4900 block of Carpinteria Avenue. Of the total, 195 citations were for violation of the 2-Hour timed parking limit in Parking Lot No. 1 . Attachment D to this report is a list of 4900 block citations issued for the 2021 calendar year and 2022, year-to-date.
Maintenance Activities: The City's Street Maintenance division is responsible for the maintenance of the Downtown parking lots and related amenities, including landscaping, lighting and public restrooms. The public restrooms are maintained both by City staff and the City's janitorial services contractor. The public restroom building has, in recent past, been subject to significant vandalism and use violations during overnight periods. Landscape maintenance (primarily occasional tree trimming) is also conducted by a combination of City and contract personnel). The Parking Lot No.
Attachment E to this report is a log of year-to-date issues and responses at the restroom building. The restrooms are closed from 10pm to 7am; however, due to vandalism to the doors and their automatic locking system, overnight access by the public has effectively been unimpeded for some time. Maintenance staff report that during this time persons have routinely entered and occupied the restrooms after hours and have damaged sinks and toilets (a toilet was recently torn off the wall), intentionally clogged toilets with debris, painted graffiti and smeared walls with feces. In response to these problems, in August of this year maintenance staff began having the bathrooms manually locked by deadbolt each evening and reopened in the morning. This practice has virtually eliminated overnight damage to the restroom facilities. In response to the business group concerns, Maintenance staff recently assessed the lighting and trash receptacles at Parking Lot No. 1, and have identified improvement opportunities.
Response Options: Staff has identified several immediate actions that can be taken to improve conditions at Parking Lot No. 1.
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October 10, 2022
page 4
1. Change light bulbs and ensure function. Brighter LED bulbs will be installed. Estimated date of completion is October 2022.
2. Establish and sign prohibition on overnight parking. This requires City Council action and the estimated date of completion is November 2022.
3. Conduct focused law and code enforcement patrol and document results. This has already begun.
4. Add signs to communicate and promote surveillance and reporting of suspicious activity. Estimated date of completion is November 2022.
5. Add signs to encourage reporting of restroom issues. Estimated date of completion is November 2022.
6. Add trash can(s) to west side of lot. Estimated date of completion is November 2022.
7. Tree trimming to improve efficiency/ effectiveness of lighting.
Estimated completion date is October 2022.
Staff has identified several longer-term actions that can be pursued to improve conditions at Parking Lot No. 1 as follows.
1. Undertake a Capital Project for the redevelopment/redesign of Parking Lot No. 1. The parking lot is overdue for pavement maintenance. The reconfiguration and renovation of the lot is expected to be considered as a part of Capital Improvement Project P-05, a project to incorporate 9 th street (from Yucca to Elm) into the public parking lot. The project is not one of the capital projects funded in the current fiscal year. Staff recommends the project be considered for funding in the fiscal year 2023-24 Budget. Should the Council choose, alternatively, to consider funding of the project as an amendment to the current fiscal year budget, staff recommends that (in order to ensure adequate staff resources are available to move the project forward), a currently funded project be demoted.
2. Establish Safe Parking Program for people experiencing homelessness and living out a vehicle. In August the City Council considered options for a Safe Parking Program. The Council directed that Administrative Procedures be drafted along with an agreement between the City and New Beginnings, the Safe Parking Program operator. The Program would provide people experiencing homelessness that are living out of cars an opportunity to register with the Program and then have access to parking spaces and services.
The Program could mitigate the amount of overnight parking by people experiencing homelessness in areas other than Program designated spaces, such as Parking Lot No. 1. Staff is intending to bring this program to the City Council on October 24
th
.
3. Expand/Improve overall homelessness response. The City Council has directed that a report be prepared for it to consider options for GDrive\Dave\City Council\S-Parking Lot 1 Report
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page 5
improving local services for people experiencing homelessness and to respond to issues arising from homelessness in the community. A number of agencies as well as volunteers, currently provide a significant number of services and support for people experiencing homelessness in Carpinteria, including connecting people with shelter and permanent housing opportunities. The City also expends significant resources responding to issues arising from homelessness in the community. Enhanced homeless services could mitigate conflicts and nuisances created by homelessness in the community.
4. Install a portable restroom for overnight use as a pilot program.
Establishing a portable restroom as a pilot would allow staff to determine effectiveness and if maintenance and/or abuse issues arise.
A standard portable restroom is less conducive to the type of abuse experienced at the permanent restroom building and is less costly to maintain and repair should vandalism occur. If authorized, a portable restroom could be established upon determination of an appropriate funding source.
5. Reactivate the City's Downtown Business Advisory Board (DTBAB) and promote use of the City's Service Request process. Proactive work to identify and mitigate issues affecting businesses in the Downtown can be supported by regular and effective communication between the City and business community. The City's DTBAB is a forum for this type communication. The DTBAB has not met due to a lack of a quorum of members and the City has been soliciting candidates for the vacant positions. There a currently four vacancies on the seven member Board (there are also three alternate member positions vacant). Two applicants are scheduled to be considered by the City Council for appointment on October 24. The City is still accepting applications.
POLICY CONSISTENCY
Consideration and response to the concerns and recommendations of local business owners/operators is consistent with the City's interest in protecting public health and safety and promoting successful businesses as a part of a healthy local economy.
FINANCIAL CONSIDERATIONS
The costs associated with the near term responses described in this report are a part of routine maintenance and operations already included in the City's adopted 2022-23 budget. Longer term actions identified, such as a capital improvement project that includes complete renovation of the parking lot, will require separate budget consideration by the City Council at the time the matters are brought forward.
LEGAL AND RISK MANAGEMENT CONSIDERATIONS
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Responding effectively to the public health and safety concerns raised by the business group can help to mitigate risk of future claims.
OPTIONS
City Council has at least the following options for response to the concerns and recommendations included in the business group email:
1. Direct staff to implement the short and long term responses described in this Report (staff recommendation)
2. Amend (delete or add) the identified responses and direct staff to implement.
3. Decline to move forward with the responses identified and direct staff as determined appropriate.
ATTACHMENTS
A. Business group emails, dated August 29, and September 6, 2022 B1. Map of Downtown Parking Lots (Downtown Parking Study, 2022) B2. Map of Parking Lot No. 1
C. Law Enforcement crimes Chart, Parking Lot No. 1, 2021-22 D. Parking Enforcement citations list, 4900 block of Carpinteria Avenue, 2021-22 E. Maintenance Activities list, Parking Lot No. 1, 2022.
Staff contact:
John L. Ilasin, Public Work Director
(805) 755-4402; [email protected]
Reviewed by:
Steve Goggia, Community Development Director
(805) 7 44-4414, [email protected]
Reviewed by:
Dave Durflinger, City Manager
(805) 755-4400; [email protected]
GDrive\Dave\City Council\S-Parking Lot 1 Report
ATTACHMENT A
From: Michelle Carlen <[email protected]>
Date: September 6, 2022 at 8:36:29 AM PDT
To: Caroline Alarcon <[email protected]> Cc: Wade Nomura <[email protected]>, Al Clark <[email protected]>, Gregg Carty <[email protected]>, Roy Lee <[email protected]>, Natalia Alarcon <[email protected]>, [email protected], Subject: Re: Concerned Business owners and employees surrounding 4900 Carpinteria Ave. parking lot **EXTERNAL EMAIL**
CAUTION: This email originated from outside the City of Carpinteria. DO NOT OPEN attachments or CLICK on links unless you are sure they are safe. Remember, reputable vendors, banks, etc. will not ask you to disclose passwords or other sensitive information.
Good morning City Council and Concerned Business Owners, As Caroline has presented, the group feels these are viable options. Additionally, we discussed and are curious as to if the Council would consider reviewing the 72 hour parking enforcement to less to 24 or 48 hours. This could limit these types of situations as well.
We look forward to receiving responses and future discussions.
Sincerely,
Michelle Carlen
Founder & President
Alignment Advising
C: (760) 419-7696
P: (805) 233-7626
Schedule free 30-minutes:
https://calendly.com/alignmentadvising
E: [email protected]
On Mon, Aug 29, 2022 at 3:17 PM Caroline Alarcon <[email protected]> wrote:
Hello City Council members and Sheriff,
My name is Caroline Alarcon, and I am emailing you on behalf of the 20 businesses that met on Friday 8/26/2022, which surround the 4900 Carpinteria Ave parking lot. Council member, Gregg Carty, attended as well. This meeting was held in response to the reported event that occurred in the parking lot on Tuesday 8/23/2022 around 2:30pm.
We discussed our concerns around safety for ourselves, staff, and clients. Here are a few examples of situations that were reported by the business owners:
• There was an attack on a business owner about 2 1/2 years ago where she was severely beaten. • There have been multiple complaints of transient homeless aggressively harassing and or chasing people in the parking lot, particularly at night. • Suspicious activity with transient homeless in the parking lot. • Trash is strewn in the parking lot especially by the tree facing the lumber yard. • The tree closest to the lumber yard is used as a bathroom and smells terrible. This typically happens when there are homeless parked there overnight.
Here is a list of some items the City could immediately improve upon which would in turn provide a safer environment:
• Add more lights to the parking lot in addition to making the lights brighter. • Add more trash cans, particularly by the tree closest to the lumber yard. • Add signs that say, "Parking lot is under surveillance." • Enforce no overnight parking or, at the least, remove cars that have been there over 72 hours. (A blue Volvo has been parked for several months overnight.) • Keep the bathrooms open longer or open overnight.
Although the incident from Tuesday occurred during the day, there was a lot of concern about what happens at night, especially when it starts to get dark around 5pm.
I have included those at the meeting on this email, they will add anything I may have missed or will add their thoughts or concerns.
We look forward to continuing discussions on improving business and community safety in our area.
Caroline Alarcon
Reliant Notary Services
4915 Carpinteria Ave. Ste G
Carpinteria, CA 93013
(805) 220-6999
[email protected]
www.reliantnotaryservices.com
ATTACHMENT 81
WALKER
CONSULTANTS
Downtown Carpinteria Parking Study
33-2129.00
Figure 6: Downtown Carpinteria Study Area
DOWNTOWN CARPINTERIA
STUDY AREA
LEGEND
Study Area Boundary
Downtown Public Parking Lots
Note: Parking spaces on 6
th Place and the public parking lot that primarily services the Carpinteria Library were inadvertently not included in the study area. However, the extent of parking availability in these two locations would likely only add to the surplus experienced in downtown and have a minimal effect on overall findings.
Source: Satellite image, Google Earth Professional, 2019; Graphics, Walker Consultants, 2019 WALKER CONSULTANTS I 7
ATTACHMENT B2
PARKING LOT NO. 1
Parking Restriction Map
2-Hour Parking Limit Signs regulated between Monday and Saturday, from 9 A.M. to 6 P.M.
Source: Google Maps. 2019; City Council Resolution No. 5911. 2019
ATTACHMENT C
Created by Elisabeth tSeptember 20,:
Snapshot Tracking ID: 5
Events - Crime Type : 09/20/2021 - 09/20/2022
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STOLE PROP : 1 : 7%
PROSTITUTE : 1 : 7%
PROPERTY:1:7%
POSSNARC : 1 : 7%· ··
LARCENY : 1 : 7%
.,. -· ···•TOWED : 5 : 33%
DRUNKEN:2:13%
··DUI: 1: 7%
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ATTACHMENT D
Cite Cite Date Cite Time Violation l Violation 1 Description rtlon 1 Am 122126198 1/29/2021 14:59:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126199 1/29/2021 15:01 :00 cc 10.32.( TWO-HOUR PARKING $38.00 122126201 1/30/2021 15:01 :00 cc 10.32.( TWO-HOUR PARKING $38.00 122126203 2/5/2021 13: 18:00 cc 10.32.( 90-MINUTE PARKING $38.00 122126204 2/5/2021 13:19:00 cc 10.32.( 90-MINUTE PARKING $38.00 122126205 2/6/2021 13:38:00 cc 10.32.( 90-MINUTE PARKING $38.00 122126206 2/6/2021 13:42:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126216 2/11/2021 15:54:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126217 2/11/2021 15:57:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126220 2/12/2021 14:42:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126221 2/12/2021 14:43:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126222 2/12/2021 14:45:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126233 2/25/2021 14:42:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126234 2/25/2021 14:44:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126235 2/25/2021 14:45:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126236 2/25/2021 14:47:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126238 2/27/2021 15:09:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126239 2/27/2021 15: 10:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126240 2/27/2021 15: 12:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126251 3/6/2021 15:49:00 cc 10.32.( 90-MINUTE PARKING $38.00 122126252 3/6/2021 15:50:00 cc 10.32.( 90-MINUTE PARKING $38.00 122126262 3/11/2021 14:27:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126263 3/11/2021 14:29:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126264 3/11/2021 14:31 :00 cc 10.32.( TWO-HOUR PARKING $38.00 122126265 3/11/2021 14:33:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126267 3/12/2021 15:44:00 cc 10.28.( 72 HOUR PARKING $114.00 122126268 3/13/2021 13:37:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126269 3/13/2021 13:44:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126295 3/18/2021 15:43:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126296 3/18/2021 15:45:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126297 3/18/2021 15:47:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126301 3/19/2021 14: 12:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126302 3/19/2021 14: 14:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126303 3/19/2021 14: 19:00 cc 10.32.( 90-MINUTE PARKING $38.00 122126310 3/26/2021 17:09:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126311 3/26/2021 17:10:00 CC 10.32.C TWO-HOUR PARKING $38.00 122126312 3/26/2021 17:12:00 vc 22500( PARKED IN RED ZONE $38.00 122126316 4/1/2021 14:33:00 CC 10.32.C 90-MINUTE PARKING $38.00 122126317 4/1/2021 14:34:00 cc 10.32.( 90-MINUTE PARKING $38.00 122126324 4/2/2021 15:12:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126325 4/2/2021 15: 14:00 CC 10.32.C TWO-HOUR PARKING $38.00 122126326 4/2/2021 15: 15:00 CC 10.32.C TWO-HOUR PARKING $38.00 122126327 4/2/2021 15:17:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126334 4/3/2021 15:39:00 CC 10.32.C 90-MINUTE PARKING $38.00 122126335 4/3/2021 15:41:00 CC 10.32.C TWO-HOUR PARKING $38.00 122126342 4/8/2021 15:22:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126343 4/8/2021 15:24:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126358 4/15/2021 14:31:00 vc 22500( PARKED IN FRONT OF DRIVEWA $38.00 122126377 4/20/2021 15:10:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126386 4/22/2021 13 :41 :00 vc 22500( PARKED IN RED ZONE $38.00 122126419 5/16/2021 9:04:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126420 5/16/2021 9:05:00 Warning WARNING $0.00
122126421 5/16/2021 9:05:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126422 5/16/2021 9:06:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126423 5/16/2021 9:06:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126425 5/20/2021 11:20:00 vc 22500( PARKED IN RED ZONE $38.00 122126432 5/23/2021 15: 12:00 vc 22500( PARKED IN RED ZONE $38.00 122126433 5/23/2021 15: 12:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126435 5/23/2021 15: 14:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126436 5/23/2021 15:17:00 CC 10.32.C TWO-HOUR PARKING $38.00 122126439 5/28/2021 15:17:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126440 5/28/2021 15:20:00 CC 10.32.C TWO-HOUR PARKING $38.00 122126441 5/28/2021 15:21 :00 cc 10.32.( TWO-HOUR PARKING $38.00 122126444 5/29/2021 14:54:00 CC 10.32.C 90-MINUTE PARKING $38.00 122126445 5/29/2021 14:58:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126446 5/29/2021 14:59:00 CC 10.32.C TWO-HOUR PARKING $38.00 122126447 5/29/2021 15:00:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126461 6/5/2021 15:37:00 CC 10.32.C 90-MINUTE PARKING $38.00 122126462 6/5/2021 15:39:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126463 6/5/2021 15:42:00 cc 10.32.( 90-MINUTE PARKING $38.00 122126484 6/19/2021 14:22:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126485 6/19/2021 14:23:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126490 6/26/2021 13:41:00 cc 10.32.( 90-MINUTE PARKING $38.00 122126491 6/26/2021 13:44:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126492 6/26/2021 13:45:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126493 6/26/2021 13:46:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126498 6/27/2021 14:51:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126499 6/27/2021 14:52:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126500 6/27/2021 14:53:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126501 6/27/2021 14:54:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126502 6/27/2021 15:02:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126503 6/27/2021 15:03:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126504 6/27/2021 15:09:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126509 7/10/2021 15:04:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126544 7/15/2021 15:29:00 CC 10.32.C TWO-HOUR PARKING $38.00 122126556 7/17/2021 15:03:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126557 7/17/2021 15:05:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126572 7/24/2021 16:09:00 cc 10.32.( 90-MINUTE PARKING $38.00 122126573 7/24/2021 16:11:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126574 7/24/2021 16: 12:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126580 7/29/2021 15:52:00 CC 10.32.C TWO-HOUR PARKING $38.00 122126581 7/29/2021 15:54:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126582 7/29/2021 15:54:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126583 7/29/2021 15:55:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126596 8/5/2021 14:26:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126597 8/5/2021 14:29:00 vc 22507., PARKED IN HANDICAPPED SPAC $258.00 122126598 8/5/2021 14:33:00 CC 10.32.C TWO-HOUR PARKING $38.00 122126603 8/7/2021 14:11:00 vc 22507., PARKED ON HANDICAPPED MAR $258.00 122126604 8/7/2021 16:27:00 CC 10.32.C TWO-HOUR PARKING $38.00 122126605 8/7/2021 16:28:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126606 8/7/2021 16:30:00 CC 10.32.C TWO-HOUR PARKING $38.00 122126607 8/7/2021 16:31:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126608 8/7/2021 16:33:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126619 8/12/2021 14: 18:00 cc 10.28.( 72 HOUR PARKING $114.00 122126621 8/13/2021 11:47:00 vc 22507. PARKED IN HANDICAPPED SPAC $258.00 122126636 8/28/2021 14:34:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126637 8/28/2021 14:35:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126638 8/28/2021 14:36:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126639 8/28/2021 14:36:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126640 8/28/2021 14:37:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126641 8/28/2021 14:37:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126643 9/2/2021 8:53:00 cc 10.28.( 72 HOUR PARKING $114.00 122126644 9/2/2021 12:05:00 VC 4000A REGISTRATION REQUIED $142.00 122126645 9/2/2021 12: 19:00 cc 10.28.( 72 HOUR PARKING $114.00 122126646 9/2/2021 12:22:00 cc 10.28.( 72 HOUR PARKING $114.00 122126647 9/2/2021 12:25:00 cc 10.28.( 72 HOUR PARKING $114.00 122126648 9/2/2021 12:28:00 cc 10.28.( 72 HOUR PARKING $114.00 122126651 9/4/2021 14:55:00 cc 10.32.( 90-MINUTE PARKING $38.00 122126653 9/4/2021 15:01 :00 cc 10.32.( TWO-HOUR PARKING $38.00 122126705 9/17/2021 13:15:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126706 9/17/2021 13:15:00 CC 10.32.C TWO-HOUR PARKING $38.00 122126707 9/17/2021 13:15:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126708 9/17/2021 13:16:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126712 9/25/2021 15:44:00 CC 10.32.C TWO-HOUR PARKING $38.00 122126730 10/15/2021 15: 15:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126731 10/15/2021 15: 18:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126733 10/16/2021 12:27:00 vc 22507. PARKED IN HANDICAPPED SPAC $258.00 122126754 10/22/2021 14: 15:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126755 10/22/2021 14: 17:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126756 10/23/2021 14: 12:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126757 10/23/2021 14: 14:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126758 10/23/2021 14: 15:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126759 10/23/2021 14:17:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126763 10/30/2021 14: 18:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126781 11/13/2021 14:33:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126782 11/13/2021 14:35:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126783 11/13/2021 14:37:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126784 11/13/2021 14:38:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126787 11/14/2021 11:09:00 VC 4000A REGISTRATION REQUIED $142.00 122126836 11/18/2021 8:41:00 cc 10.28.( 72 HOUR PARKING $114.00 122126863 12/29/2021 10:32:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126864 12/29/2021 10:32:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126865 12/29/2021 10:33:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126866 12/29/2021 10:33:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126867 12/29/2021 10:35:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126868 12/29/2021 10:36:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126876 1/13/2022 8:39:00 cc 10.28.( 72 HOUR PARKING $114.00 122126903 2/11/2022 13:07:00 cc 10.32.( 90-MINUTE PARKING $38.00 122126904 2/11/2022 13:07:00 CC 10.32.C 90-MINUTE PARKING $38.00 122126905 2/11/2022 13:08:00 cc 10.32.( 90-MINUTE PARKING $38.00 122126906 2/11/2022 13:09:00 cc 10.32.( 90-MINUTE PARKING $38.00 122126907 2/11/2022 13:10:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126908 2/11/2022 13: 11 :00 cc 10.32.( TWO-HOUR PARKING $38.00 122126911 2/11/2022 15:24:00 cc 10.28.( 72 HOUR PARKING $114.00 122126933 2/19/2022 15: 18:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126934 2/19/2022 15: 19:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126935 2/19/2022 15:21:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126948 3/12/2022 14:44:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126959 3/17/2022 14:08:00 cc 10.28.( 72 HOUR PARKING $114.00 122126960 3/17/2022 14: 12:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126961 3/17/2022 14: 14:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126963 3/18/2022 13:45:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126964 3/18/2022 13:47:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126965 3/18/2022 13:49:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126966 3/18/2022 13:55:00 cc 10.32.( 90-MINUTE PARKING $38.00 122126967 3/19/2022 14:38:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126968 3/19/2022 14:40:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126969 3/19/2022 14:41:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126976 3/25/2022 13:50:00 vc 22507., PARKED IN HANDICAPPED SPAC $258.00 122126977 3/26/2022 14:00:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126978 3/26/2022 14:03:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126979 3/26/2022 14:05:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126980 3/26/2022 14:06:00 CC 10.32.C TWO-HOUR PARKING $38.00 122126981 3/26/2022 14:07:00 CC 10.32.C TWO-HOUR PARKING $38.00 122126984 3/31/2022 13:32:00 cc 10.32.( TWO-HOUR PARKING $38.00 122126985 3/31/2022 13:34:00 CC 10.32.C TWO-HOUR PARKING $38.00 122126986 3/31/2022 13:37:00 CC 10.32.C TWO-HOUR PARKING $38.00 122126994 4/7/2022 9:53:00 VC 4000A REGISTRATION REQUIED $142.00 122126997 4/8/2022 13:46:00 cc 10.32.( TWO-HOUR PARKING $38.00 122127002 4/9/2022 14:56:00 cc 10.32.( TWO-HOUR PARKING $38.00 122127022 4/15/2022 11:16:00 vc 22507. PARKED IN HANDICAPPED SPAC $258.00 122127030 4/16/2022 14:35:00 cc 10.32.( TWO-HOUR PARKING $38.00 122127050 4/23/2022 14:25:00 cc 10.32.( 90-MINUTE PARKING $38.00 122127051 4/23/2022 14:27:00 cc 10.32.( TWO-HOUR PARKING $38.00 122127052 4/23/2022 14:29:00 cc 10.32.( TWO-HOUR PARKING $38.00 122127053 4/23/2022 14:30:00 cc 10.32.( TWO-HOUR PARKING $38.00 122127054 4/23/2022 14:31 :00 cc 10.32.( TWO-HOUR PARKING $38.00 122127055 4/23/2022 14:32:00 cc 10.32.( TWO-HOUR PARKING $38.00 122127065 4/28/2022 15:02:00 cc 10.32.( TWO-HOUR PARKING $38.00 122127066 4/28/2022 15:04:00 cc 10.32.( TWO-HOUR PARKING $38.00 122127071 4/30/2022 12:08:00 vc 22507., PARKED IN HANDICAPPED SPAC $258.00 122127082 5/7/2022 11:48:00 vc 22507., PARKED IN HANDICAPPED SPAC $258.00 122127083 5/7/2022 14:31 :00 cc 10.32.( TWO-HOUR PARKING $38.00 122127084 5/7/2022 14:32:00 cc 10.32.( TWO-HOUR PARKING $38.00 122127141 5/28/2022 15: 14:00 cc 10.32.( TWO-HOUR PARKING $38.00 122127142 5/28/2022 15:17:00 cc 10.32.( TWO-HOUR PARKING $38.00 122127143 5/28/2022 15:21 :00 cc 10.32.( TWO-HOUR PARKING $38.00 122127144 6/4/2022 13:42:00 cc 10.32.( TWO-HOUR PARKING $38.00 122127145 6/4/2022 13:43:00 cc 10.32.( TWO-HOUR PARKING $38.00 122127146 6/4/2022 13:45:00 cc 10.32.( TWO-HOUR PARKING $38.00 122127147 6/4/2022 13:47:00 cc 10.32.( TWO-HOUR PARKING $38.00 122127153 6/9/2022 13:08:00 cc 10.32.( TWO-HOUR PARKING $38.00 122127156 6/11/2022 14: 12:00 cc 10.32.( TWO-HOUR PARKING $38.00 122127157 6/11/2022 14: 14:00 cc 10.32.( TWO-HOUR PARKING $38.00 122127158 6/11/2022 14: 15:00 cc 10.32.( TWO-HOUR PARKING $38.00 122127176 6/16/2022 14:04:00 cc 10.32.( TWO-HOUR PARKING $38.00 122127177 6/16/2022 14:06:00 cc 10.32.( TWO-HOUR PARKING $38.00 122127178 6/16/2022 14:08:00 cc 10.32.( TWO-HOUR PARKING $38.00 122127182 6/18/2022 11:55:00 vc 22507. PARKED IN HANDICAPPED SPAC $258.00 122127205 7/1/2022 14:25:00 cc 10.32.( TWO-HOUR PARKING $38.00 122127206 7/1/2022 14:28:00 cc 10.32.( TWO-HOUR PARKING $38.00 122127207 7/1/2022 14:29:00 cc 10.32.( TWO-HOUR PARKING $38.00 122127222 7/9/2022 11:49:00 vc 22507. PARKED IN HANDICAPPED SPAC $258.00 122127225 7/9/2022 14:30:00 cc 10.32.( TWO-HOUR PARKING $38.00 122127226 7/9/2022 14:32:00 cc 10.32.( TWO-HOUR PARKING $38.00 122127227 7/9/2022 14:33:00 cc 10.32.( TWO-HOUR PARKING $38.00 122127228 7/9/2022 14:35:00 cc 10.32.( TWO-HOUR PARKING $38.00 122127231 7/15/2022 14:26:00 cc 10.32.( TWO-HOUR PARKING $38.00 122127277 7/21/2022 13:45:00 vc 22507. PARKED IN HANDICAPPED SPAC $258.00 122127278 7/21/2022 13:47:00 cc 10.32.( TWO-HOUR PARKING $38.00 122127279 7/21/2022 13:49:00 cc 10.32.( TWO-HOUR PARKING $38.00 122127280 7/21/2022 13:53:00 cc 10.32.( TWO-HOUR PARKING $38.00 122127310 8/6/2022 13:45:00 cc 10.32.( TWO-HOUR PARKING $38.00 122127311 8/6/2022 13:47:00 cc 10.32.( TWO-HOUR PARKING $38.00 122127312 8/6/2022 13:49:00 cc 10.32.( TWO-HOUR PARKING $38.00 122127325 8/11/2022 14:06:00 cc 10.32.( TWO-HOUR PARKING $38.00 122127326 8/11/2022 14:07:00 cc 10.32.( TWO-HOUR PARKING $38.00 122127338 8/13/2022 17:01:00 cc 10.28.( 72 HOUR PARKING $114.00 122127400 8/20/2022 13:53:00 cc 10.32.( TWO-HOUR PARKING $38.00 122127409 8/26/2022 11:16:00 vc 22500( PARKED IN CROSSWALK $38.00 122127410 8/27/2022 13:46:00 cc 10.32.( TWO-HOUR PARKING $38.00 122127411 8/27/2022 13:48:00 cc 10.32.( TWO-HOUR PARKING $38.00 122127412 8/27/2022 13:50:00 cc 10.32.( TWO-HOUR PARKING $38.00 122127427 9/2/2022 13:46:00 cc 10.32.( TWO-HOUR PARKING $38.00 122127428 9/2/2022 13:48:00 cc 10.32.( TWO-HOUR PARKING $38.00 122127429 9/2/2022 13:49:00 cc 10.32.( TWO-HOUR PARKING $38.00 122127430 9/2/2022 15:06:00 cc 10.28.( 72 HOUR PARKING $114.00 122127431 9/3/2022 10:57:00 vc 22500( PARKED IN RED ZONE $38.00 122127451 9/15/2022 13:23:00 cc 10.32.( TWO-HOUR PARKING $38.00 122127452 9/15/2022 13:26:00 cc 10.32.( TWO-HOUR PARKING $38.00 122127453 9/15/2022 13:28:00 cc 10.32.( TWO-HOUR PARKING $38.00 122127454 9/15/2022 13:31 :00 vc 22507. PARKED IN HANDICAPPED SPAC $258.00 122127455 9/15/2022 13:33:00 cc 10.32.( TWO-HOUR PARKING $38.00 122127457 9/16/2022 13: 17:00 cc 10.32.( TWO-HOUR PARKING $38.00 122127458 9/16/2022 13: 18:00 cc 10.32.( TWO-HOUR PARKING $38.00 122127462 9/17/2022 13: 19:00 cc 10.32.( TWO-HOUR PARKING $38.00 122127471 9/22/2022 13:38:00 cc 10.32.( TWO-HOUR PARKING $38.00 122127472 9/22/2022 13:39:00 cc 10.32.( TWO-HOUR PARKING $38.00 122127474 9/23/2022 13:47:00 cc 10.32.( TWO-HOUR PARKING $38.00
ATTACHMENT E
Public Parking Lot Restroom Maintenance Issues/ Response Log January thru September 2022
From January 2,2022 to September 19.2022 Here are the monthly issues. Most of this happens after 11pm and the final cleaning of the day so we find the problems in the morning.
January: 20 days in that month homeless hanging around 715am Trash can full trash and other stuff on outside/bathrooms a mess from toilet paper all over water all over soap dispenser empty. replaced soap dispenser and also put back on wall after they knocked off. Plugged toilets with trash bags ,rags, and other stuff. Always a lot of people coming from across street to use the bathrooms. Very difficult to shut down and clean.
February: 15 days we had to clean up messes and trash ,toilet plugged 4 of the days. Still a lot of people hanging around.
March: 18 days trash ,trash bags ,graffiti, all the toilet paper pulled out left on ,water all over floor,7 days toilets plugged
April: 10 days this month they really trashed and made messes on wall, we cleaned up, painted walls from graffiti. Unplugged toilets 4 times
May: 15 days bathrooms a really bad trash, stuff left in bathrooms. Had to call big green on 24 th & 3i5t
to take care of bodily fluids off wall and sink real big mess.
June: 18 days Bathrooms a mess trash all over same things, called Big Green in 3 rd after hours /6th after
hours/Lt" weekend/Z'l" after hours bodily fluids all over the place.
July: 27 days(WORST MONTH) Toilets plugged 15 times toilets plugged /plastic bags, rags ,feminine products, other things. Big green called out 6 times for major cleaning of bodily fluids. Stewarts called out twice. 19
th they ripped sink off wall and soap dispenser. same group hanging out, same type of problems - trash, body fluids inside and outside.
August: On B", Public Department decided to dead bolt lock bathrooms overnight & reopen in Moring.
We put new signs in bathrooms ,not to flush plastic bags or other material down toilet. We have a sign in bathrooms closed from10pm to 7am. Since we have done this we have less people hanging around and bathrooms are staying nice. No Plugged toilets either.
September; We have not had any problems in bathroom, still have a little more trash in trash cans. We also check that parking lot and Amtrak parking lot three times a day: morning, noon, and before we go home. Big Green services at 11am & 11pm every day. Om weekends I have our part time Downtown maintenance staff member open the restrooms in the morning and check them before he goes home.
City of Carpinteria
COUNCIL AGENDA STAFF REPORT
October 10, 2022
ITEM FOR COUNCIL CONSIDERATION
Consideration of initiating the ordinance process concerning building electrification regulations.
STAFF RECOMMENDATION
Initiate the ordinance process concerning building electrification regulations.
Sample Motion: I move to direct staff to initiate the ordinance process concerning building electrification regulations.
BACKGROUND
In 2018, a special report was issued by the Intergovernmental Panel on Climate Change (IPCC)
1 which concluded irreparable and persistent changes to the global climate would occur if global temperatures continue to rise by greater than 1.5°C (34.7°F). According to the special report, human activities are estimated to have caused approximately
1.0°C (33.8°F) of global warming above pre-industrial levels, and global warming is likely to reach 1.5°C between 2030 and 2052 if it continues to increase at the current rate. Further, subnational jurisdictions and entities including urban and rural municipalities are key to developing and reinforcing measures for reducing weather and climate-related risks.
An assessment by the 2022 IPCC Working Group 111
2 expands on this special report.
According to this assessment, limiting warming to around 1.5°C would require global greenhouse gas emissions to peak before 2025 at the latest and be reduced by 43- percent by 2030. Further, methane would need to be reduced by approximately a third.
Finally, the assessment finds the burning of natural gas or methane releases toxic byproducts like nitrogen dioxide, formaldehyde, and carbon monoxide reduces indoor 1 https://www.ipcc.ch/sr15/
2 Climate Change 2022: Mitigation of Climate Change Summary for Policy Makers, IPCC https://www.ipcc.ch/report/ar6/wg3/
Building Electrification Regulations
October 10, 2022
and outdoor air quality. There is also an independent study that appears to corroborate indoor methane and natural gas combustion does increase asthma rates. 3 Energy use in buildings is the second-largest source of greenhouse gas emissions in California which accounts for approximately 25-percent of statewide emissions 4 . Most
emissions from buildings come from two sources- purchased electricity and direct combustion of natural gas for space and water heating and cooking. The state's electric system is rapidly becoming cleaner which is driven by an escalating renewable portfolio standard, cleaner product offerings from utilities, and community choice aggregators such as Central Coast Community Energy. Meanwhile, natural gas is identified as a potent greenhouse gas which make the transition to all-electric buildings a key component of decarbonizing the state's building stock.
According to the 2019 Integrated Energy Policy Report by the California Energy Commission (CEC)
5 , building electrification presents the most cost effective path to decarbonization after the direct greening of sources of electricity when packaged with deep energy efficiency measures and is a key strategy for the state's residential and commercial building stock to meet new [state] requirements calling for greenhouse gas emissions reduction from buildings to 40-percent below 1990 levels by January 1, 2030.
6 7 In other findings from another study that was funded by the CEC, all-electric homes are estimated to reduce annual greenhouse gas emissions by 33- to 56-percent in 2020 and by 76- to BB-percent in 2050 as compared to a natural gas-fueled home. 8 The California Air Resources Board recently released its 2022 Scoping Plan, which serves as the state's plan to meet its carbon reduction goals. The Scoping Plan recommends for all-electric buildings to become standard for residential construction starting in 2026 and non-residential construction starting in 2029. The Scoping Plan provides an extensive overview and background on building decarbonization considerations
9 .
3 Weiwei Lin, Bert Brunekreef, Ulrike Gehring, Meta-analysis of the effects of indoor nitrogen dioxide and gas cooking on asthma and wheeze in children, International Journal of Epidemiology, Volume 42, Issue 6, December 2013, Pages 1724-1737.
4 CEC, 2019 Integrated Energy Policy Report, February, 2020. Pg. 3 https://www. energy. ca. gov/data-reports/reports/integrated-energy-pol icy-report/2019-i nteg rated-energy-pol icy-report 5 CEC, 2019 Integrated Energy Policy Report, February, 2020. Pg.58 https://www.energy.ca.gov/data-reports/reports/integrated-energy-policy-report/2019-integrated-energy-policy-report 6 CEC, 2019 Integrated Energy Policy Report, February, 2020. Pg.247 https://www.energy.ca.gov/data-reports/reports/integrated-energy-policy-report/2019-integrated-energy-policy-report. 7 Senate Bill 32 (Pavley, Chapter 249, Statutes of 2016) 8 Residential Building Electrification in California: Consumer Economics, Greenhouse Gases and Grid Impacts. Energy and Environmental Economics, Inc. Funded by the California Energy Commission. Pg. 47-48 https:/ /www. eth ree. com/wpcontent/uploads/2019/04/E3 Residential Building Electrification in California April 2019.pdf 9 https://ww2.arb.ca.gov/our-work/programs/ab-32-climate-change-scoping-plan/2022-scoping-plandocuments Building Electrification Regulations
October 10, 2022
There are two code enhancement options in order to decarbonize new constructionreach codes or a natural gas infrastructure prohibition. Both leverage a local jurisdiction's ability to develop more stringent building code requirements based on local needs. To date, over 90 local jurisdictions in California adopted code enhancements that encourage or require all-electric buildings. Local governments play a key role in reducing greenhouse gas emissions and, thereby, reducing the impacts of climate change. On September 14, 2022, staff presented this information to the Utilities Committee.
Staff has been participating in a working group with the cities of Goleta and Santa Barbara and the County of Santa Barbara in order to explore possible code amendments. To date, the working group has held a stakeholder workshop on September 15, 2022.
The purpose of this agenda item is for the City Council to discuss; receive public comment; and direct staff, as determined appropriate, to initiate the ordinance process concerning building electrification regulations.
DISCUSSION
Buildings are long-term assets with energy-consuming equipment. While usually affecting a relatively small percentage of the building stock, local building codes affecting new construction and reconstruction are an important and necessary step for local jurisdictions seeking to avoid unnecessary greenhouse gas emissions which will be costlier to mitigate in the future.
Building Decarbonization Policy Options
Decarbonizing buildings will require a host of strategies to shift market supply and demand for all-electric equipment and installation and construction services. As a start, the best practice should be to adopt a local ordinance affecting new construction. Staff evaluated policy options for regulating methane gas in new construction, and three options are identified below in order of effectiveness, from least to most:
Option 1: Carbon Impact Fee
A Carbon Impact Fee would be assessed at the time of building permit issuance.
This would still allow for choice to utilize natural gas, but would financially discourage projects from utilizing methane gas. A nexus study would have to be completed in order to determine the cost of the fee. This option is not recommended as it would require a considerable amount of time and resources including a complex nexus study, the avoidance of methane natural gas infrastructure is not guaranteed by the fee, and the fee would be a limited source of program revenue as the statewide construction standard moves closer to allelectric.
Building Electrification Regulations
October 10, 2022
Option 2: Reach Code- Local ordinance of discouraging or regulating natural gas infrastructure
A reach code is a local building energy code that goes beyond the requirements of the State for energy efficiency and/or energy performance. This option as a reach code would either have to be updated to be consistent with or more aggressive than the state's triennial code update or be allowed to expire. In prior years, a reach code focused on increasing energy efficiency and energy performance of buildings. When requiring increased energy performance beyond state codes, the City would need to demonstrate the requirements are cost effective. That is, the cost of the measure is less than the operational lifetime savings and are not preempted by federal appliance standards. Further, the City must obtain approval from CEC. This would add complexity and time to the development and implementation process.
This option as a reach code would also require all-electric to-code construction.
This means a building would have to be constructed to be all-electric, but it would not be required to be more efficient than state code. This would not require approval from the CEC. Staff does not recommend a reach code that requires increased energy performance so as to avoid having to obtain CEC approval, which is time consuming and requires re-adoption.
Option 3: Reach Code- Local ordinance of prohibiting natural gas infrastructure in new construction and reconstruction
This option as a reach code would cite health and safety concerns for regulating the use of natural gas infrastructure and address prohibiting the extension of natural gas infrastructure in new construction and reconstruction. This option as a reach code would also prohibit the extension of methane natural gas infrastructure in new buildings and utilize the local jurisdiction's police powers through the California Health and Safety Code. Such a reach code would be relatively straightforward to adopt and implement. Further, it would be most effective at ensuring compliance and would not require approval from CEC. This would be the single-most effective and lowest resource cost measure for the City to implement.
Finally, this would provide regional consistency with other neighboring local jurisdictions such as the cities of Goleta and Santa Barbara. In the case of the City of Santa Barbara, its ordinance is already in effect
10 . Staff recommends this option.
Applying a Natural Gas Prohibition
In 2021, the City of Santa Barbara adopted an ordinance of banning methane and natural gas infrastructure in new buildings 1°. This local jurisdiction's ordinance, though, 10 https://library.qcode.us/lib/santa barbara ca/pub/municipal code/item/title 22-chapter 22 110 Building Electrification Regulations
October 10, 2022