Carpinteria City Council
December 12, 2022

City of Carpinteria
City Council Regular Meeting Agenda
Monday, December 12, 2022
Council Chamber, 5775 Carpinteria Avenue
*4:30 p.m. Closed Session - 5:30 p.m. Regular Meeting
In-Person and Virtual Participation Options
*Amended Agenda
Attendance/Viewing Options:
• Attend the in-person meeting in City Council Chambers at City Hall (5775 Carpinteria Ave.). • View the meeting live through the City’s website https://carpinteriaca.gov/city-hall/agendasmeetings/) on your computer, tablet or smartphone. • View the meeting on Government Access Television Channel 21 (broadcast live and rebroadcast on the Wednesday and the Saturday following the meeting at 8:00 p.m. and 5:00 p.m., respectively).
• Call 669-900-9128 (and enter Webinar ID 889 0390 2262) to listen to the meeting on your phone.
• Join the City’s Zoom webinar from your computer, tablet, or smartphone by CLICKING HERE. Alternatively, you can join the Zoom webinar by logging on to www.zoom.us, downloading the application, selecting "Join Meeting", and entering Webinar ID 889 0390 2262.

Public Comments
• Provide a live public comment during the in-person meeting in City Council Chambers at City Hall (5775 Carpinteria Ave.). Please note the City has the discretion to limit both the overall and individual speaker time for any meeting or agenda matter. Typically, the Council’s practice has been to limit each speaker to three minutes. • Provide a live comment through the City’s Zoom webinar platform (through the link provided above). To make public comments through this platform please use the “raise your hand” feature to notify staff that you would like to make a public comment during designated public comment times. Once it is your turn to provide a public comment, staff will unmute your microphone and you will be given a designated amount of time to provide your comment (typically, the practice has been up to 3 minutes per speaker on each item).

At the end of your comment, staff will once again mute your microphone. • Submit a written comment (as either a general public comment or on a specific agenda item) to be distributed to Council Members by 12:00 P.M. on the day of the meeting by either submitting your comment via (1) email to [email protected], (PLEASE NOTE NEW PUBLIC COMMENT EMAIL ADDRESS) or (2) the eComment link on the City's agenda website (https://carpinteriaca.gov/city-hall/agendas-meetings/).

City Council Regular Meeting Agenda
December 12, 2022

Please reference the agenda item to which your comment pertains. While written comments become part of the record, they will not be read aloud at the meeting.

Please note that the City will make every effort to make the meeting accessible virtually; however, if one of the above virtual attendance/viewing or public comment options is unavailable due to technological issues, you are invited to take advantage of one of the other participation options outlined above (including attending and providing public comment in-person in the City Council Chambers). Additional options may be made available at the meeting.

Also, please note that Spanish interpretation will be available at the in-person meeting and through the City’s Zoom webinar.

CALL TO ORDER

ROLL CALL

PUBLIC COMMENT ON CLOSED SESSION MATTERS

CLOSED SESSION
*1. CONFERENCE WITH LABOR NEGOTIATOR(S)
Government Code Section 54957.6; City Negotiator(s): Dave Durflinger, City Manager, Michael Ramirez, Assistant City Manager, and Laura Kalty with Liebert Cassidy Whitmore; Employee Organization: Service Employees International Union (SEIU) Local 620

TEMPORARY ADJOURNMENT TO CLOSED SESSION

CALL TO ORDER

ROLL CALL

CLOSED SESSION REPORT

PLEDGE OF ALLEGIANCE
CERTIFICATION OF THE NOVEMBER 8, 2022 ELECTION RESULTS

2. Adopt Resolution No. 6179, Reciting the Facts of the Consolidated General Municipal Election held on November 8, 2022, Declaring the Result and Such Other Matters as Provided by Law.

COMMENTS FROM COUNCILMEMBERS FOLLOWED BY COMMENTS FROM OUTGOING

COUNCILMEMBER

INSTALLATION OF INCOMING COUNCILMEMBERS
City Council Regular Meeting Agenda
December 12, 2022

a. City Clerk to administer the oath of office to new Councilmember Mónica Solórzano and returning Councilmembers Roy Lee and Al Clark.
b. Seating of the new City Council.
c. Comments from incoming Councilmember Mónica Solórzano.

INTRODUCTIONS, PROCLAMATIONS AND PRESENTATIONS

3. Adopt Resolution No. 6180 Commending and Thanking Gregg A. Carty for His Dedicated Service as Councilmember from 2006 to 2022.

Public Comments to be received.

ELECTION OF MAYOR AND VICE MAYOR
a. Nominations will be received for the position of Mayor. b. Motion to Close Nominations and selection of Mayor.
c. Nominations will be received for the position of Vice Mayor. d. Motion to Close Nominations and selection of Vice Mayor.

COMMENTS FROM OUTGOING MAYOR AND INCOMING MAYOR

RECESS FOR REFRESHMENTS IN COUNCIL FOYER

RECONVENE THE REGULAR MEETING OF THE CITY COUNCIL

TEMPORARY ADJOURNMENT FOR THE PURPOSE OF HOLDING THE MONTHLY MEETING

OF THE CARPINTERIA LIBRARY BOARD OF TRUSTEES

RECONVENE THE REGULAR MEETING OF THE CITY COUNCIL

PUBLIC INFORMATION REPORTS AND ANNOUNCEMENTS
This may include updates on law enforcement activity within the City from a Sheriff’s Office representative.

CITY MANAGER’S REPORT
The City Manager will report to the City Council regarding various City and/or community events and/or matters of interest. There will be no City Council discussion except to ask questions or refer matters to staff; and no action will be taken unless listed on a subsequent agenda.

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
This is a time for public comments on matters not otherwise on the agenda but within the subject matter jurisdiction of the City Council. The Public Comment period is limited to 15 minutes and divided among those persons desiring to speak. No person shall speak longer than three minutes; however, the Mayor may establish shorter periods based on the time available and/or the number City Council Regular Meeting Agenda
December 12, 2022

of persons waiting to speak. Persons wishing to speak on a specific item will be recognized at the time the agenda item is considered. The audio-visual system in the Council Chamber is not available for speaker use during the general Public Comment period.

The City and the City Council are not responsible for the content of statements made during the public comment period, or the factual accuracy of any such statements.

AGENDA MODIFICATIONS: The City Council may modify the regular agenda by tabling items, adding urgency items to the agenda, or changing the order in which items are considered. Changes to the Consent Calendar are considered at the time the Consent Calendar is considered.

CONSENT CALENDAR: Items on the consent calendar are considered to be routine and are normally enacted by one unanimous vote of the Council. If you wish to speak on a consent calendar item please do so during the public comment period provided at the beginning of this item.

4. Approve the minutes of the regular meeting held November 28, 2022.

5. Receive and file the Expenditures for the period beginning November 19, 2022 and ending December 2, 2022.

6. Adoption of Resolution No. 6181, Authorizing Continued Remote Teleconference Meetings of the City Council and Boards, Committees, and Commissions.

ADMINISTRATIVE MATTERS:

7. Authorization for the City Manager to execute an Agreement with Cannon Corporation to provide consulting design services for the Carpinteria Library Improvements Project.

Recommendation: Authorize the City Manager to execute an Agreement with Cannon Corporation to provide consulting design services in an amount not-to-exceed $38,951 for the Carpinteria Library Improvements Project. (This motion requires a roll call vote.) Staff Presenter: John L. Ilasin, Public Works Director
a. Staff Report
b. Public Comment
c. City Council Determination

8. Authorization for the City Manager to execute an Agreement with Lewis Engineering to provide consulting design services for the City Hall Campus Improvements Project.

Recommendation: Authorize the City Manager to execute an Agreement with Lewis Engineering to provide consulting design services in an amount not-to-exceed $39,750 for the City Hall Campus Improvements Project. (This motion requires a roll call vote.) Staff Presenter: John L. Ilasin, Public Works Director
City Council Regular Meeting Agenda
December 12, 2022

a. Staff Report
b. Public Comment
c. City Council Determination

9. Award a Construction Contract to Taft Electric Company and Authorize an Agreement with Flowers & Associates, Inc. to Provide Construction Management and Inspection Services for the Carpinteria Avenue and Palm Avenue Intersection Improvements Project.

Recommendation: (1) Award a Construction Contract to Taft Electric Company for the Carpinteria Avenue and Palm Avenue Intersection Improvements Project in the Total Bid amount of $623,800; (2) Authorize the City Manager to execute an Agreement with Flowers & Associates, Inc. to provide construction management and inspection services for the Carpinteria Avenue and Palm Avenue Intersection Improvements Project in an amount notto-exceed $49,458; and (3) Approve additional appropriation in the total amount of $394,000 from Measure X Fund to Fiscal Year 2022/23 Capital Improvements Program Budget for the Carpinteria Avenue and Palm Avenue Intersection Improvements Project. (This motion requires a roll call vote).

Staff Presenter: John L. Ilasin, Public Works Director
a. Staff Report
b. Public Comment
c. City Council Determination

10. Playground equipment replacement project for Monte Vista Park.

Recommendation: Authorize the purchase of new playground equipment in Monte Vista Park in the amount of $343,048.02.

Staff Presenter: Matt Roberts, Parks, Recreation and Public Facilities Director a. Staff Report
b. Public Comment
c. City Council Determination
PUBLIC HEARING: NONE

CONSIDERATION OF ANY ITEMS REMOVED FROM CONSENT CALENDAR AND/OR OTHER

AGENDA ITEMS REQUESTED TO BE ADVANCED

MATTERS CONTINUED FROM PREVIOUS MEETINGS
OTHER BUSINESS:

11. Adoption of Resolution No. 6183, concerning extension of the Ad Hoc Senior Services Planning Committee term date, and revision of Committee Roles & Responsibilities.

City Council Regular Meeting Agenda
December 12, 2022

Recommendation: Adopt Resolution No. 6183, extending the Ad Hoc Senior Services Planning Committee term date and revising the Committee Roles and Responsibilities.

Staff Presenter: Michael Ramirez, Assistant City Manager a. Staff Report
b. Public Comment
c. City Council Determination

12. Adoption of Resolution No. 6175, concerning the formation of the Ad Hoc Civic/Youth Engagement Committee, and appointment of up to two Council members to the Committee.

Recommendation: Receive nominations and appoint two Council members to serve on the Ad Hoc Civic/Youth Engagement Committee to assist staff with developing program recommendations for City Council consideration.

Staff Presenter: Michael Ramirez, Assistant City Manager a. Staff Report
b. Public Comment
c. City Council Determination

13. Formation of an Ad hoc City Council Housing Element Committee.

Recommendation: Adopt Resolution No. 6182, establishing an Ad hoc City Housing Element Committee.

Staff Presenter: Dave Durflinger, City Manager and Steve Goggia, Community Development Director
a. Staff Report
b. Public Comment
c. City Council Determination

14. Report on the Recruitment/Appointment Process for Boards, Commissions and Committees Used by Nearby Local Agencies.

Recommendation: Receive and file the report and direct staff as appropriate concerning the procedure to follow for recruitment, consideration and appointment of Board, Commission and Committee members.

Staff Presenter: Brian C. Barrett, City Clerk
a. Staff Report
b. Public Comment
c. City Council Determination
City Council Regular Meeting Agenda
December 12, 2022

15. Scheduling a special meeting of the City Council for consideration of the Annual Work Plan.

Recommendation: Schedule a special City Council meeting for consideration of the Annual Work Plan, to be held from 8:00 am to approximately noon, on Saturday, January 28, 2023.

Staff Presenter: Dave Durflinger, City Manager
a. Staff Report
b. Public Comment
c. City Council Determination

PLANNING COMMISSION
LEGISLATIVE UPDATE: The City Council will discuss local, state and/or federal legislation under consideration and decide whether to direct staff to place a matter(s) on a future City Council agenda for consideration.

COMMITTEE REPORTS, INQUIRIES AND OTHER MATTERS PRESENTED BY

COUNCILMEMBERS
Informational reports from Councilmember representatives on the committees, commissions and organizations listed below. This is also an opportunity for Councilmembers to request information from staff or seek support from fellow Councilmembers for future agenda items.

1. Representatives to Regional Agencies and Committees
a. Beach Erosion Authority for Clean Oceans and Nourishment (BEACON) (Clark/Alt. Carty)
b. California Joint Powers Insurance Authority (CJPIA) (Clark/Alt. Carty) c. Channel Counties Division, League of California Cities (Nomura/Alt. Lee) d. Santa Barbara County Association of Governments (SBCAG)(Clark/Alt. Nomura) e. Santa Barbara County Air Pollution Control District (APCD)(Clark/Alt. Nomura) f. Santa Barbara Joint Affordable Housing Task Group (Carty & Alarcon) g. Santa Barbara County Elected Leaders Forum to Address Homelessness (Clark/Alt.

Alarcon)
h. South Coast Youth Safety Partnership (Lee & Alarcon) i. Central Coast Community Energy (3CE) (Nomura/Alt. Goleta) j. Multijurisdictional Solid Waste Task Group (Lee/Alt. Alarcon)

2. Joint and Standing Committees
a. City Council/Economic Vitality Committee (Carty & Lee) b. City Council/Public Safety Committee (Clark & Nomura) c. City Council/School Board Committee (Lee & Alarcon)
City Council Regular Meeting Agenda
December 12, 2022

d. City Council/Utilities Committee (Lee & Nomura)
e. City Council/First District Supervisor Committee (Lee & Carty) f. City Council Finance/Budget Committee (Carty & Clark) g. Transportation Committee (Lee & Clark)
h. Development Review Committee (Joint Committee membership from City Council, Planning Commission and Architectural Review Board) (CC: Clark & Nomura/Alt.

Carty) (PC: Benefield and Callender) (ARB: Reginato and Stein) i. General Plan and Coastal Plan Update Committee (Joint Committee membership from City Council and Planning Commission) (Clark & Lee) (PC: Allen/Callender) j. Public Facility Site Acquisition/Development Committee (Carty & Nomura)

3. Ad Hoc Committees
a. COVID-19 Communications Committee (Clark & Nomura)
b. Harbor Seal Advisory Committee (Clark & Lee)
c. Senior Services Planning Committee (Carty & Lee)

4. City Representatives on other Committees
a. Community Media Access Center (Gary Dobbins)
b. Santa Barbara Mosquito and Vector Management District (Joe Franken) c. Santa Barbara Metropolitan Transit District (Chuck McQuary) d. County Library Advisory Committee (Gail Marshall)

ATTENDANCE OF COUNCILMEMBERS FOR FUTURE MEETINGS

ADJOURNMENT
The next regular City Council meeting will be held January 9, 2023 at 5:30 p.m.

In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk's Office at 755-4403 or the California Relay Service at (866) 735-2929. Notification two business days prior to the meeting will enable the City to make reasonable arrangements for accessibility to this meeting.

Materials related to an agenda item submitted to the City Council after distribution of the agenda packet are available for public review at the City Clerk's Office.

This agenda was posted on Wednesday, December 7, 2022, in the City Clerk's Office, on the City Hall Public Notices Board, and on the Internet.

City of Carpinteria
Cour.rcr- Aceruol Srerr Reponr
December 12,2022

ITEM FOR COUNCIL CONSIDERATION
Certification of the November 8,2022 Election Results

STAFF RECOMMENDATION
Adopt Resolution No. 6179, Reciting the Facts of the Consolidated General Municipal Election held on November 8,2022, Declaring the Result and Such Other Matters as Provided by Law.

Sample Motion: I move to adopt Resolution No. 6179, as read by title only, Reciting the Facts of the Consolidated General Municipal Election held on November 8,2022, Declaring the Result and Such Other Matters as Provided by Law.

BACKGROUND
On April 11,2022, the Council adopted Ordinance Nos. 752 and 753, (1) establishing district-based elections for Councilmembers and adopting the Council district map and (2) establishing the sequence of elections for Councilmember Districts, respectively.

Beginning November 2022 and every four years thereafter, the voters in Council District Nos. 1, 3, and 5 shall elect members of the City Council by district for four (4) year terms. At the general municipal election in 2024 and every four years thereafter, the voters in Council District Nos. 2 and 4 shall elect members of the City Council by district to four (4) year terms.

On January 10, 2022, the City Council accepted the City Clerk's Certificate of Sufficiency of an lnitiative petition that proponents timely filed on November 22,2021.

At the same meeting, the Council also adopted resolutions submitting the Initiative (later titled Measure T2022) to voters by placing it on the next regular election scheduled for November 8,2022. Measure T 2022 is an lnitiative Measure to Change and/or Readopt the City of Carpinteria's General Plan Designation and Zoning Designation for Two Parcels of City-owned Property (APN 004-105-011 and APN 004-105-026) Located Adjacent to the Railroad Tracks to the West of Linden Avenue and to Amend the Definition of the Open Space/Recreation (OSR) Land Use Category of the General Plan Land Use Element.

Certification of November 8,2022 Election Results
December 12,2022
Page2
On May 9,2022, the City Council adopted resolutions calling and consolidating the General Municipal Election to be held for the election of Councilmembers on November 8,2022. The election was held on November 8,2022 for both the election of councilmembers for council District Nos. 1, 3, and 5 and Measure T2022.

DISCUSSION
On December 7 ,2022, the Santa Barbara County Clerk/Registrar of Voters completed the canvass and certified the election results. The Certification is attached as Exhibit A to Resolution No. 6179, reciting the facts of the General Municipal Election held on November 8,2022 and indicating the number of ballots cast foreach person running for Carpinteria City Council District Nos. 1, 3, and 5, as well as the number of ballots calt for and against Measure T2022.

The results of the election are therefore:
o M6nica sol6rzano is elected to city council District No. 1; . Roy Lee is elected to City Council District No. 3;
o Al Clark is elected to City Council District No. 5;
o MeasureT2022 was not carried, and shall not be deemed adopted

POLTCY CONSISTENCY
The City Council actions relating to municipal elections is consistent with the City's policies and procedures as well as state law for general law cities.

FINANC IAL CONSIDE TIONS
There is no fiscal impact as there are sufficient funds budgeted in the Fiscal year 2022- 23 Adopted Budget for the cost of consolidation with the General Election.

LEGAL ND RISK MA MENT CONSIDE TIONS
The City Council is required to declare the results of the election by adoption of a resolution in accordance with Sections 10262, 10263, and 1 0264 of tne Elections Code Adoption of Resolution No. 6179 will formalize the election of M6nica Sol6rzano to City Council District No. 1, Roy Lee to City Council District No. 3, and Al Clark to City council District No. 5 as well as voters' rejection of Measure T2022.

The Elections Code requires the governing boards of all general law cities who consolidate the election to certify the election results no later than the next regularly scheduled City Council meeting after receiving the election results from the C-ounty, or at a special meeting held for that purpose.

G:\FIDELA\CITY COUNCIL\STAFF REPORT\2022\12-12-22\Certification of Etection\Staff Report.docx Certification of November 8,2022 Election Results
December 12,2022

OPTIONS
The City Council's role at this stage of the election process does not allow for any alternative to certifying the election results. The Council must certify the election results, which can be accomplished by adoption of Resolution No. 6179.

PRINCIPAL PARTIES EXPECTED AT MEETING
Principal parties expected at the meeting include new Councilmember Elect M6nica Sol6rzano and returning Councilmembers Elect Roy Lee and Al Clark.

ATTACHMENTS
A. Resolution No. 6179
Staff contact: Brian C. Barrett, City Clerk
(805) 7 55-4403; brianb@carpinteriaca. gov
Reviewed by: Dave Durflinger, City Manager
(805) 7 55-4400, [email protected] Signature
G:\FIDELA\CITY COUNCIL\STAFF REPORT\2022\12-12-22\Certification of Election\Staff Report.docx Certification of November 8,2022 Election Results
December 12,2022

ATTACHMENT A
Resolution No. 6179
G:\FIDELA\CITY COUNCIL\STAFF REPORT\2022\12-12-22\Certification of Etection\Staff Report.docx RESOLUTION NO. 6179

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CARPINTERIA, CATIFORNIA, RECITING THE FACT OF THE
GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 8,2022,

DECLARING THE RESULT AND SUCH OTHER MATTERS AS

PROVIDED BY LAW
WHEREAS, a General Municipal Election was held and conducted in the City of Carpinteria, California, on Tuesday, November 8, 2022, as required by law; and WHEREAS, notice of the election was given in time, form and manner as provided by law; that voting precincts were properly established; that election officers were appointed and that in all respects the election was held and conducted and the votes were cast, received and canvassed and the returns made and declared in time, form and manner as required by the provisions of the Elections Code of the State of California for the holding of elections in general law cities; and WHEREAS, pursuantto Resolution No.6129, adopted May 9,2022, the Santa Barbara County Clerk, Recorder and Assessor & Registrar of Voters canvassed the returns of the election and has certified the results to this City Council, the results are received, attached and made a part hereof as Exhibit A.

NOW, THEREFORE, BE lT RESOLVED as follows:

SECTION 1. The above recitals are true and correct
SECTION 2. That the whole number of votes (ballots) cast in the City was 5,274.

SEGTION 3. That the names of persons voted for at the election for Member of City Council for City Council District Nos. 1, 3, and 5 are as follows:

City Council District No. 1
M6nica Sol6rzano
Patty Boyd (qualified write-in candidate)
City Council District No. 3
Roy Lee
Resolution No. 6179

City Council District No. 5
Al Clark
Gregg A. Carty
Patrick O'Connor
That the measure voted upon at the election is as follows: Measure 12022, An lnitiative Measure to Change and/or Readopt the City of Carpinteria's General plan Designation and Zoning Designation for Two Parcels of City-61,,'ned property (ApN 004- 105-01 1 and APN 004-105-026) Located Adjacent to the R-ailroaO Tracks to the West of Linden Avenue and to Amend the Definition of the Open Space/Recreation (OSR) Land Use Category of the General plan Land Use Elemeni.

SECTION 4. That the number of votes given at each precinct and the number of votes given in the City to each of the persons above named ior the respective offices for Yhich the persons were candidates and for and against the measure were as listed in Exhibit A attached.
sEcrloN 5. The city council does declare and determine that:

M6nica Sol6rzano was elected as Member of City Council for City Council District No. 1 for the full term of four years;
Roy Lee was elected as Member of City Council for City Council District No. 3 for the full term of four years;
Al Clark was elected as Member of City Council for City Council District No. 5 for the full term of four years.

That as a result of the election, a majority of the voters voting on Measu reT2022 did not vote in favor of it, and that the measure was not carried, anJ shall not be deemed adopted and ratified.

SECTION 6. The City Clerk shall enter on the records of the City Council of the City of Carpinteria, a statement of the resutt of the election, showing: (ti fne whole number of votes (ballots) cast in the City; (2) The names of the perJonsvoted for; (3) The measure voted upon; (4) For what office each person was voted for; (5) The number of votes given at each precinct to each person, and for and against the measure; (6) The total number of votes given to each person, and forind against Measure T2022.

SECTION 7. That the City Clerk shall immediately make and deliver to each of the persons so elected a Certificate of Election signed ny tne City Clerk and authenticated; that the City Clerk shall also administer to each person elected the Oath of Office prescribed in the Constitution of the State of California and shall have them subscribe to it and file it in the office of the City Clerk. Each and al of the persons so elected shall then be inducted into the respective office to which they have been elected.

Resolution No. 6179

SECTION 8. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

PASSED, APPROVED AND ADOPTED on the 12th day of December,2022, by the following vote:

AYES: COUNCILMEMBER(S):

NOES: COUNCILMEMBER(S):

ABSENT: COUNCILMEMBER(S):

ABSTAIN: COUNCILMEMBER(S):

Mayor, City of Carpinteria
ATTEST:

Brian C. Barrett, CMC, CPMC
City Clerk, City of Carpinteria
I hereby certify that the foregoing resolution was adopted at a regular meeting of the City Council of the City of Carpinteria held on December 12,2022.

Brian C. Barrett, CMC, CPMC
City Clerk, City of Carpinteria

APPROVED AS TO FORM
Jena Shoaf Acos, on behalf of Brownstein
Hyatt Farber Schreck, LLP acting as
City Attorney of the City of Carpinteria
Resolution No. 6179

Exhibit A to Resolution No, 6179
couNrv . rr.LffJl1:ffi'::ilo*os oF rHE
Rnsulrs oF THE CaNvass
oF THE NovnmnER 8, z0zz, GnNnn.q.l ElncrtoN

STATE OF CALIFORNIA
COUNTy gp Santa Barbara
SS
Code
in said
County on November 8,2022, for measures and contests that were submitted to the vote of the voters, and that the Statement of Votes Cast, to which this certificate is attached is full, trug and correct.

I hereby set my hand and official seal thislth day o1 Dec' ,2022, atthe County of Santa Barbara
oters
ofSanta Ba
State of Califomia
Canvass Certification of Elections Official
(n12022)
Page:16of29
City of Carpinteria City Council Member - Dist r CVote for r) Precincts Repofted:2 of 2 (100.00%)
Mail Total
Cast
Candidate
iv6rutcn soLOMANo
,Write-in
l
l
City of Carpinteria City Council Member - Dist B (Vote for r) WRITE.IN

WRITE-IN
Mail
473i
41 :,
Mail

91.2t%

8.770/o
Total

4.560/o',

4.21o/o
Total
1,zss / 1,86s l, 9s.95%;
Total
891
102
', 89J3o/o'
Total
102
0 Unqualified Write-in

PATW BOYD
;Unresolved Write-ln
Precincts Reported: 2 of 2 (100.00o/o)
'Times Cast
Candidate
Write-in
Poll
7 2
0 26
24 0
Poll
105
71 9
Poll: Mail
s20 i
l
e3i
Mail
e3i
oj
lUnqualified Write-in j WRITE-IN
JU nresolved Write-ln
City of Carpinteria City Council Member - Dist 5 (Vote for r) Precincts Repoded: 2 ol 2 (100.00./o)
Poll Mail Total
1,01 5 1,139 / 1,560 i 73.01o/o,
I
0 0.27o/o
Times Cast 124i
Candidate

AL CLARK
GREGG A. CARTY
PfrTrcl( 9'c9ryNgR
Write-in
Mail
520
320
85 Mail
131
0:

I

54.47To1
.l

33.76o/.i

10.30% I

1.47o/"
Total
Unqualified Write-in
Unresolved Write-ln
t WRITE-IN .47%
Page,27 of 29
Measure W2o22 Guadalupe Union School General Obligation Bond (Vote for r)
Precincts Reported: B of 8 (100.00old
Times Cast
Candidate

BONDS-YES

BONDS-NO
ln
Times Cast
Candidate

BONDS-YES

BONDS-NO
Unresolved
Times Cast
Candidate
NO
YES
134
Poll
73 56
Poll
U
Mail
1,162
Mail
769
338
Mail
0 Total
1,296 / 3,477
Total
842
394
Total
0 Total
7,549 / 11,084
Total
5,1 53
1,621
Total
0 Total
3,020 / 4,434
Total
1,487
1,362
,
Total
0 Total
5,274 / 8,137
Total
2,573
2,490
Total
0 37.27o/o.

68.12o/o
31 .BB7o'

68.11o/o

76.070/o

23.930/o

68.110/o

52.190/o

47.81o/"

64.82%

50.820/o

49.180/o
Measure S2o2z Hope Elementary
Precincts Reported: 1B of 18 (100.00%)
Times Cast
Candidate
YES
NO
Poll
472
Unresolved
296
131
Poll
School District Tax (Vote for r)
Poll
99 139
Poll
U
Poll
431
Poll
185
222
7,077
Mail
4,857
1,490
Mail
0 2,766,
Mail
1,388
1,223
Mail
tt
Mail
4,843
Mail
2,388
2,268
Mail
0 MeasureYzoz2 College School District General
Precincts Reported: 6 of 6 (100.00%)
Bond (Vote for r)
Poll
254
MeasureTzo2z City Of Carpinteria Initiative Measure (Vote for r) Precincts Reported: 12of 12 (100,0070)
Poll
Unresolved Write-ln 0

CARPINTERIA LIBRARY BOARD OF TRUSTEES
5775 Carpinteria Avenue
Carpinteria, CA 93013

REGULAR MEETING AGENDA
MONDAY, DECEMBER 12, 2022
5:30 P.M.

1. Call to order and roll call.

2. Confirmation of legal noticing and procedural requirements of meeting.

3. Public Comment – This is the time for public comments on matters not otherwise on the agenda but within the subject matter of the Carpinteria Library Board of Trustees.

4. Approval of minutes of the regular meeting held November 14, 2022.

5. Update on the Library (verbal report).

6. New Business & Discussion.

7. Adjournment.

The Carpinteria Library Board of Trustees agenda and any associated staff reports will be available on Thursday, December 8, 2022 on the City’s Website:
https://carpinteriaca.gov/city-hall/agendas-meetings/. The Carpinteria Library Board of Trustees agenda and staff reports are part of the City Council agenda for its regular meeting of December 12, 2022. Please see “TEMPORARY ADJOURNMENT FOR

THE PURPOSE OF HOLDING THE MONTHLY MEETING OF THE CARPINTERIA LIBRARY BOARD OF TRUSTEES.” Details and procedures on how to provide public comment and participate in the meeting through telephonic means are available on the posted City Council agenda at https://carpinteriaca.gov/city-hall/agendas-meetings/.

In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact Brian Barrett, City Clerk at [email protected] or (805) 755-4446. Notification two business days prior to the meeting will enable the City to make reasonable arrangements for accessibility to this meeting. This agenda was posted on Wednesday, December 7, 2022, in the City Clerk’s Office, on the City Hall Public Notices Board, and on the Internet.

CARPINTERIA LIBRARY BOARD OF TRUSTEES
5775 Carpinteria Avenue
Carpinteria, CA 93013

REGULAR MEETING MINUTES
MONDAY, NOVEMBER 14, 2022

1. Call to order and roll call.

President Nomura called the meeting to order at 5:33 pm.

Boardmembers present: Boardmember Natalia Alarcon
Boardmember Gregg A. Carty
Boardmember Roy Lee
Vice President Al Clark
President Wade T. Nomura
Staff members present: Dave Durflinger, Chief Executive Officer Brian C. Barrett, Secretary
Jody Thomas, City Librarian

2. Confirmation of legal noticing and procedural requirements of meeting.

Secretary Barrett acknowledged that all legal noticing and procedural requirements have been met.

3. Public Comment
There was no public comment.

4. Approval of minutes of the regular meeting held October 10, 2022.

Motion by Boardmember Alarcon, seconded by Vice President Clark, to approve the minutes of the regular meeting held October 10, 2022. The voice vote was as follows:

AYES: Boardmember Alarcon, Boardmember Carty, Boardmember Lee, Vice President Clark, and President Nomura
NOES: None
ABSENT: None
ABSTAIN: None
The motion carried unanimously.

Library Board of Trustees Regular Meeting Minutes
November 14, 2022

5. Update on the Library (verbal report).

City Librarian Thomas reported on the following:
• Various renovation work still being completed in the Library. • Still seeking one part-time Library Technician position who is bilingual in English/Spanish.
• Provided statistics of Library usage and activities.
• Received approximately $5,000 grant for a program called Zip Books to allow folks to receive books that the Library normally does not carry delivered from Amazon and paid from the State Library.
• 1,142 Carpinteria households are eligible for free internet and currently enrolling those households and performing outreach efforts.
• Anticipate opening the Library on Mondays and will provide information at the December Library Board of Trustees meeting.
• Actively seeking volunteers for a variety of programs and activities. • Friends of the Library will purchase new laptops for use of in-house classes and for patron use in the Library; current laptops will be made available for checkout. • Library Advisory Commission has changed its regular meeting schedule to the second Thursday of every month at the Library and is working on a community needs assessment and policy review.
• Described the upcoming holiday closures for the Library. • Displayed the Library’s website.

6. New Business & Discussion.

There was no new business or discussion.

7. Adjournment.

President Nomura adjourned the meeting at 5:51 p.m.
________________________________
Brian C. Barrett, CMC, CPMC, Secretary
City of Carpinteria
City Council Minutes
Regular Meeting
Monday, November 28, 2022
In-Person and Virtual

CALL TO ORDER
Mayor Nomura called the meeting to order at 5:32 pm.

ROLL CALL
Councilmembers present: Councilmember Natalia Alarcon
Councilmember Gregg A. Carty
Councilmember Roy Lee
Vice Mayor Al Clark
Mayor Wade T. Nomura
Staff members present: Dave Durflinger, City Manager
Jena Shoaf Acos, on behalf of Brownstein Hyatt Farber
Schreck, LLP acting as City Attorney of the City
of Carpinteria
Brian C. Barrett, City Clerk
Amber Workman, Aquatics Superintendent
Steve Goggia, Community Development Director
John L. Ilasin, Public Works Director
Michael Ramirez, Assistant City Manager
Matt Roberts, Parks, Recreation and Public Facilities
Director

PLEDGE OF ALLEGIANCE
Mayor Nomura led those present in the salute to the flag.

INTRODUCTIONS, PROCLAMATIONS AND PRESENTATIONS:

1. Adoption of Resolution No. 6178, Honoring Nona Hulick on Her 100th Birthday.

Speakers in-person: Nona Hulick
Motion by Councilmember Lee, seconded by Vice Mayor Clark, to adopt Resolution No. 6178, Honoring Nona Hulick on Her 100th Birthday. The voice vote was as follows:

City Council Regular Meeting Minutes
November 28, 2022

AYES: Councilmember Alarcon, Councilmember Carty, Councilmember Lee, Vice Mayor Clark, and Mayor Nomura
NOES: None
ABSENT: None
ABSTAIN: None
The motion carried unanimously.

The Council presented Resolution No. 6178 to Ms. Hulick.

2. Proclamation Recognizing 2022 Outgoing Santa Barbara Association of Realtors President Bob Walsmith Jr.

Speakers in-person: Bob Walsmith Jr.

Motion by Councilmember Lee, seconded by Vice Mayor Clark, to approve the Proclamation Recognizing 2022 Outgoing Santa Barbara Association of Realtors President Bob Walsmith Jr. The voice vote was as follows:

AYES: Councilmember Alarcon, Councilmember Carty, Councilmember Lee, Vice Mayor Clark, and Mayor Nomura
NOES: None
ABSENT: None
ABSTAIN: None
The motion carried unanimously.

The Council presented the proclamation to Mr. Walsmith Jr.

PUBLIC INFORMATION REPORTS AND ANNOUNCEMENTS
Lieutenant Butch Arnoldi with the Santa Barbara County Sheriff’s Department provided an update on crime in the City.

CITY MANAGER’S REPORT
City Manager Durflinger reported on the following:
• Construction of the beach berm is set for this week.
• Aquatics Superintendent Workman provided an overview of pool fees. • City’s Housing Element submitted to the California Department of Housing and Community Development on November 23rd.
• County of Santa Barbara is also going through its Housing Element Update process and City Manager Durflinger requested direction from the Council on the posture to take and how to participate with the County.

City Council Regular Meeting Minutes
November 28, 2022

• Legal Counsel Acos provided a brief overview of AB 2449 (rules for remote participation in public meetings).

In response to Vice Mayor Clark’s remarks on the County of Santa Barbara’s Housing Element Update, City Manager Durflinger noted staff could continue with the direction provided by the Council earlier (comment consistent with positions taken on potential policy conflicts with the Bailard Avenue housing project). He said it would be helpful to have a future agenda matter to talk about this item in more detail. The Council was in favor of staff returning with an agenda matter to further detail the County of Santa Barbara’s Housing Element Update at a future meeting.

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
In-person speakers: Susan Mailheau, Jason Rodriguez, and Mike Dawson Speakers via Zoom: Amrita Salm and Patrick O’Connor
Emails distributed: Mike Dawson and Tony Perez
In response to Mr. Dawson’s comments, the Council was in favor of staff bringing back a review of the current banner policy at a future Council meeting.

AGENDA MODIFICATIONS
Mayor Nomura noted a request the Council received to postpone action on Item No. 11.

There was no public comment.

Motion by Councilmember Lee, seconded by Councilmember Carty, to move forward with the agenda order as presented. The roll call vote was as follows:

AYES: Councilmember Alarcon, Councilmember Carty, Councilmember Lee, Vice Mayor Clark, and Mayor Nomura
NOES: None
ABSENT: None
ABSTAIN: None
The motion carried unanimously.

CONSENT CALENDAR:

There was no public comment.

Motion by Councilmember Lee, seconded by Councilmember Alarcon, to approve the Consent Calendar Items Nos. 3 through 7. The roll call vote was as follows:

City Council Regular Meeting Minutes
November 28, 2022

AYES: Councilmember Alarcon, Councilmember Carty, Councilmember Lee, Vice Mayor Clark, and Mayor Nomura
NOES: None
ABSENT: None
ABSTAIN: None
The motion carried unanimously.

3. Approve the minutes of the regular meeting held November 14, 2022.

4. Receive and file the Expenditures for the period beginning November 5, 2022 and ending November 18, 2022.

5. Receive and file the Contracts Executed by the City Manager on behalf of the City for the Period of October 18, 2022 through November 21, 2022.

6. Receive and file the Monthly City Treasurer’s Report on Compliance with Statement of Safekeeping and Investment of Public Funds for the month of October 2022.
7 Authorize the City Manager to issue a Purchase Order in the amount of $36,095.00 for the renovation of the athletic fields at El Carro Park.

ADMINISTRATIVE MATTERS: NONE
PUBLIC HEARING:

8. Resolution No. 6176, a Resolution of the City Council of the City of Carpinteria Ratifying Carpinteria-Summerland Fire Protection District’s Ordinance No. 2022- 01 pursuant to Health and Safety Code § 13869.7(c), which adopts the 2022 California Fire Code with amendments.

Recommendation: Adopt Resolution No. 6176, ratifying the CarpinteriaSummerland Fire Protection District’s Ordinance No. 2022-01.

Councilmember Carty recused himself from this item due to his employment in the local construction and building industry and left the Council Chambers at 6:40 pm.

Community Development Director Goggia presented the staff report.

Mayor Nomura opened the public hearing at 6:42 pm.

There was no public comment.

City Council Regular Meeting Minutes
November 28, 2022

Mayor Nomura closed the public hearing at 6:42 pm.

Motion by Councilmember Alarcon, seconded by Vice Mayor Clark, to approve and adopt Resolution No. 6176, as read by title only, ratifying the Carpinteria-Summerland Fire Protection District’s Ordinance No. 2022-01 and direct staff to transmit the Resolution and Ordinance to the State Department of Housing and Community Development. The roll call vote was as follows:

AYES: Councilmember Alarcon, Councilmember Lee, Vice Mayor Clark, and Mayor Nomura
NOES: None
ABSENT: Councilmember Carty (recused)
ABSTAIN: None
The motion carried.

Councilmember Carty returned to the dais at 6:44 pm.

9. Annual Report of the City’s Development Impact Fee Program and Updating the Capital Improvement Plan.

Recommendation: Adopt Resolution No. 6177, updating the City’s Capital Improvement Plan and Approving and Accepting the Annual Report on the City’s Development Impact Fee Program.

Public Works Director Ilasin presented the staff report and PowerPoint presentation.

Mayor Nomura opened the public hearing at 6:50 pm.

There was no public comment.

Mayor Nomura closed the public hearing at 6:51 pm.

Motion by Councilmember Lee, seconded by Vice Mayor Clark, to adopt Resolution No. 6177, as read by title only. The roll call vote was as follows:

AYES: Councilmember Alarcon, Councilmember Carty, Councilmember Lee, Vice Mayor Clark, and Mayor Nomura
NOES: None
ABSENT: None
ABSTAIN: None
The motion carried unanimously.

City Council Regular Meeting Minutes
November 28, 2022

CONSIDERATION OF ANY ITEMS REMOVED FROM CONSENT CALENDAR AND/OR OTHER AGENDA ITEMS REQUESTED TO BE ADVANCED: NONE MATTERS CONTINUED FROM PREVIOUS MEETINGS: NONE
OTHER BUSINESS:

10. Recommendations for the establishment of active adult / senior programming services in Carpinteria as supported by data collected through the Active Adult / Senior Services Community Needs Assessment.

Recommendation: Receive and file the report, and direct staff as determined appropriate.

Assistant City Manager Ramirez presented the staff report and PowerPoint presentation.

Speakers in-person: Rosalyn Kohute and Roberta Lehtinen Speakers via Zoom: Patrick O’Connor
Motion by Councilmember Lee, seconded by Vice Mayor Clark, to receive and file the report and direct staff to return to a future Council meeting with details, specific options, and/or actions including the continuation of the Ad Hoc Senior Services Planning Committee. The roll call vote was as follows:

AYES: Councilmember Alarcon, Councilmember Carty, Councilmember Lee, Vice Mayor Clark, and Mayor Nomura
NOES: None
ABSENT: None
ABSTAIN: None
The motion carried unanimously.

11. Review and consideration of the land lease between the UPPO’s Garden, LLC and the City of Carpinteria for a portion of the property located at 399 Linden Avenue.

Recommendation: Receive the report and provide direction to Staff as determined appropriate.

Parks, Recreation and Public Facilities Director Roberts presented the staff report and PowerPoint presentation.

Speakers in-person: Jason Rodriguez, Carla Stein, Susan Allen, and Terry Scrivner City Council Regular Meeting Minutes
November 28, 2022

Speakers via Zoom: Amrita Salm
Emails distributed: Jon Lewis and Andrew Simons
Motion by Councilmember Carty, seconded by Councilmember Lee, to receive the report and direct staff to terminate the lease between UPPO’s Garden, LLC and the City of Carpinteria for a portion of the property located at 399 Linden Avenue.

Parks, Recreation and Public Facilities Director Roberts noted that the motion should include providing the 30-day notice to terminate the lease to the tenant and have the Council make a finding that there is no environmental impact from Council’s action and that this item is not subject to CEQA review.

Councilmember Carty amended the motion and Councilmember Lee seconded the amended motion to receive the report and direct staff to terminate the lease between UPPO’s Garden, LLC and the City of Carpinteria for a portion of the property located at 399 Linden Avenue and provide the 30-day notice to terminate the lease to the tenant and make the finding that there is no environmental impact from Council’s action and that this item is not subject to CEQA review.

Parks, Recreation and Pubic Facilities Director Roberts clarified the amended motion as authorizing staff to take all necessary steps to appropriately terminate the lease and finding the project is not subject to CEQA review. The Council was in agreement on the clarification of the motion.

The roll call vote on the clarified motion was as follows:

AYES: Councilmember Alarcon, Councilmember Carty, Councilmember Lee, and Mayor Nomura
NOES: Vice Mayor Clark
ABSENT: None
ABSTAIN: None
The amended motion carried.

Mayor Nomura recessed to a break at 8:08 pm and reconvened the meeting at 8:15 pm.

12. Consideration of amendments to the City of Carpinteria’s (City) Short Term Rental Administrative Policies and Procedures, which clarify and implement the City’s Short Term Rental regulations.

Recommendation: Receive and file the updated Short Term Rental Administrative Policies and Procedures (Attachment A), which amend the portion of such policies and procedures applicable to home stays.

City Council Regular Meeting Minutes
November 28, 2022

Vice Mayor Clark recused himself from this item due to his residence being within 500 feet of one of the subject properties and left the Council Chambers at 8:15 pm.

Community Development Director Goggia and Legal Counsel Acos presented the staff report.

Speakers in-person: Susan Allen and Terry Scrivner
Motion by Councilmember Lee, seconded by Councilmember Alarcon, to receive and file the updated Short Term Rental Administrative Policies and Procedures, which amend the portion of such policies and procedures applicable to home stays. The roll call vote was as follows:

AYES: Councilmember Alarcon, Councilmember Carty, Councilmember Lee, and Mayor Nomura
NOES: None
ABSENT: Vice Mayor Clark (recused)
ABSTAIN: None
The motion carried unanimously.

Vice Mayor Clark returned to the dais at 8:36 pm.

PLANNING COMMISSION: NONE
LEGISLATIVE UPDATE: NONE

COMMITTEE REPORTS, INQUIRIES AND OTHER MATTERS PRESENTED BY COUNCILMEMBERS:

Councilmember Alarcon requested a future Council agenda item to refine the City’s process when applicants are applying for City Boards, Commission, and Committees, and in particular allowing applicants to share information about themselves and allowing the Council to ask them questions prior to the Council making appointments. She suggested looking into what the City of Santa Barbara does for their process in applying for City Boards, Commissions, and Committees.

The Council directed staff to return to the next Council meeting to present the process for applying to City Boards, Commissions, and Committees used by nearby cities including Santa Barbara.

ATTENDANCE OF COUNCILMEMBERS FOR FUTURE MEETINGS
All Councilmembers are expected to be in attendance at the next regular Council meeting on December 12th.

City Council Regular Meeting Minutes
November 28, 2022

ADJOURNMENT
Mayor Nomura adjourned the meeting at 8:44 pm.
__________________________
Wade T. Nomura, Mayor
ATTEST:
____________________________
Brian C. Barrett, CMC, CPMC
City Clerk
City of Carpinteria

COUNCIL AGENDA STAFF REPORT
December 12, 2022

ITEM FOR COUNCIL CONSIDERATION
Expenditures for the period beginning November 19, 2022 and ending December 02, 2022.

STAFF RECOMMENDATION
That the City Council accept this report concerning the current list of warrants pursuant to Carpinteria Municipal Code 2.08.150(F).

DISCUSSION
As part of each regular City Council agenda, a list of all checks (attached) dispersed since the last reporting period is presented to the City Council pursuant to C.M.C.

2.08.150(F). The report is provided for City Council and public information and serves as Staff's verification that the expenditures have been reviewed and are within budgeted appropriations.

FINANCIAL CONSIDERATIONS
The warrant register included as an attachment is designed to communicate fiscal activity since the prior reporting period. No action is requested as part of this report.

ATTACHMENTS
Attachment A: Warrant Register for the period beginning November 19, 2022 and ending December 02, 2022.

Warrant Register
December 12, 2022
Page #2
Staff contact: Alexiss Martinez, Accounting Tech.
(805) 755-4422, [email protected]
Reviewed by: Dave Durflinger, City Manager
(805) 755-4400, [email protected]
G:\Admin Services\Staff Report\Staff Report AP.docx
Warrant Register
Carpinteria, CA
Date Range: 11/19/2022 - 12/02/2022
Vendor Number Vendor Name
Payable# Payable Type Post Date
Bank Code: AP Bank-AP Bank

SANTA BARBARA SWIM CLUB
ACCESS CONTROL SECURITY INC.
0050486 Invoice 11/23/2022

ALEXISS MARTINEZ
INV0004222 Invoice 11/23/2022

ALEXISS MARTINEZ
INV0004221 Invoice 11/23/2022

CALIFORNIA JPIA
INV6560 Invoice 11/23/2022
FERNANDO CAMACHO.

INV0004218 Invoice 11/23/2022

GENE SHORE
INV0004220 Invoice 11/23/2022

GREGG CARTY
INV0004223 Invoice 11/23/2022

LIZETTE DIAZ
INV0004219 Invoice 11/23/2022

ONYX PAVING COMPANY INC
22-051-4 Invoice 11/23/2022

QUADIENT FINANCE USA INC
NOV22 7900 0100 3770 5400 Invoice 11/23/2022
2022-20221000173-1
2022-20221000406-1
2022-20221000436-1
2022-20221001566-1
2022-20221001662-1
2022-20221002322-1
2022-20221002355-1
2022-20221002356-1
2022-20221002391-1
2022-20221002987-1
2022-20221004654-1
INV0003754
INV0004249

SANTA BARBARA COUNTY TREAS/TAX COLLECTOR
Invoice 11/23/2022
Invoice 11/23/2022
Invoice 11/23/2022
Invoice 11/23/2022
Invoice 11/23/2022
Invoice 11/23/2022
Invoice 11/23/2022
Invoice 11/23/2022
Invoice 11/23/2022
Invoice 11/23/2022
Invoice 11/23/2022

SANTA BARBARA SWIM CLUB
Invoice 06/17/2022

SIMPLY SWIM CAPS, LLC
Invoice 11/23/2022
SEIU LOCAL 620
Invoice 12/01/2022
INV0004251
INV0004239
INV0004240
INV0004241
INV0004242

UNITED WAY OF SANTA BARBARA COUNTY
Invoice 12/01/2022
VANTAGEPOINT TRANSFER AGENTS - 457
Invoice 12/01/2022
Invoice 12/01/2022
Invoice 12/01/2022
Invoice 12/01/2022

CARPINTERIA CHILDREN'S PROJECT
Invoice 12/01/2022

CARPINTERIA CHILDREN'S PROJECT
Invoice 12/01/2022

DIANA LEON
Payment Date Payment Type
Payable Description
11/23/2022 Regular
11/23/2022 Regular
SECURITY FOR VETS HALL EVENT 10/22/22, 10/29/22
11/23/2022 Regular

START UP PETTY CASH FOR LIBRARY
11/23/2022 Regular
PETTY CASH REPLENTISHMENT 11/23/22
11/23/2022 Regular

MANAGEMENT ACADEMY REGISTRATION FOR FINANCE MNGR
11/23/2022 Regular
VETS HALL CLEANING DEPOSIT REFUND 10/22/22
11/23/2022 Regular
VETS HALL RESERVATION & DEPOSIT REFUND 10/08/22
11/23/2022 Regular
SECTION 125 REFUND
11/23/2022 Regular
VETS HALL CLEANING DEPOSIT REFUND 10/29/22
11/23/2022 Regular
22-051C 2022 PAVEMENT MAINTENANCE
11/23/2022 Regular
POSTAGE FOR CITY HALL 10/20/22, 10/24/22,11/10/22
11/23/2022 Regular
001-080-038 MONTE VISTA PARK-CARP SANITARY DIST
001-170-018 CITY HALL-CARP SANITARY DIST
001-180-072 VIOLA FIELDS-CARP SANITARY DIST
004-105-011 LINDEN AVE PARKING LOT-CARP SANITARY
004-005-005 EL CARRO PARK-CARP SANITARY DISTRICT
003-261-008 CARP AVE PARKING LOT-CARP SANITARY DIS
004-047-001 SEASIDE BUILDING-CARP SANITARY DIST
004-047-017 LIBRARY & CLINIC-CARP SANITARY DIST
004-047-040 COMMUNITY POOL-CARP SANITARY DIST
003-470-013 ASH AVENUE-ARP SANITARY DIST
004-105-016 COMMUNITY GARDEN-CARP SANITARY DIST
11/23/2022 Regular
SWIM CLUB ENTRIES 06/11/22
11/23/2022 Regular

NEW SWIM CAPS FOR SWIM TEAM
12/01/2022 Regular
Employee Union Dues Contribution
12/01/2022
Employee United Way Contribution
12/01/2022
ICMA Employee Contributions
ICMA Employee Contributions
ICMA Employee Contributions
Deferred Compensation Contribution
12/01/2022 Regular
FY22-23 COMMUNITY SERVICES SUPPORT GRANT REIMBURSE
12/01/2022 Regular
FY22-23 COMMUNITY SERVICES SUPPORT GRANT
12/01/2022
Regular
Regular
Regular
Payment Amount Number
(795.50) 101246
462.00 101426
100.00 101427
131.97 101428
375.00 101429
324.75 101430
273.75 101431
410.00 101432
317.25 101433
80,958.52 101434
1,500.00 101435
22,380.79 101436
795.50
1,087.00
214.58

24.00 6,092.58
17,885.00
25,000.00
100,00
101437
101438
101439
101440
101441
101442
101443
101444

INV0004260 Invoice 12/01/2022 VETS HALL DEPOSIT REFUND-CANCELLED EVENT 02/11/23 LOMPOC TSUNAMI AQUATICS 12/01/2022 Regular 194.50 101445 INV0004261 Invoice 12/01/2022 LOMPOC SWIM MEET ENTRY FEES 12/3/22-12/4/22 PLANNING & DEVELOPMENT-COUNTY OF SANTA BARE 12/01/2022 Regular 253.00 101446 INV0004256 Invoice 12/01/2022 OCT22 COUNTY PLANNING CHECKS FOR RINCON MULTI USE QUADIENT LEASING USA INC. 12/01/2022 Regular 626.29 101447 N9679822 Invoice 12/01/2022 DEC22-MAR23 LEASE PAYMENT FOR C.H. POSTAGE MACHINE SANTA BARBARA COUNTY SHERIFFS DEPT 12/01/2022 Regular 4,402.28 101448 1613 Invoice 12/01/2022 LAW ENFORCEMENT SERVICE FOR 2022 SURF & SUDS EVENT 1632 Invoice 12/01/2022 LAW ENFORCEMENT SERVICE FOR 2021 SURF & SUDS EVENT UNITED BOYS & GIRLS CLUBS 12/01/2022 Regular 25,000.00 101449 INV0004258 Invoice 12/01/2022 FY22/23 COMMUNITY SVCS SUPPORT GRANT WEX BANK (CHEVRON) 12/01/2022 Regular 1,493.40 101450
85128546 Invoice 12/01/2022 NOV22 FUEL FOR CITY VEHICLES ALL LANGUAGES INTERPRETING & TRANSLATING INC. 11/23/2022 Virtual Payment 1,400.00 APA00l00S 29061 Invoice 11/23/2022 2 SPANISH INTERPRETERS FOR COUNCIL MEETINGl0/17/22 29072 Invoice 11/23/2022 2 SPANISH INTERPRETERS FOR COUNCIL MEETINGl0/24/22 AMERICAN FOOD CORP 11/23/2022 Virtual Payment 226.32 APA001006 892230104 Invoice 11/23/2022 ICE CREAM & CANDY FOR RESALE AT POOL ANIMAL MEDICAL CLINIC 11/23/2022 Virtual Payment 1,530.00 APA001007 319989 Invoice 11/23/2022 OCT22 DOG LICENSING ISSUANCE
319991 Invoice 11/23/2022 OCT22 CONTRACTED VET SERVICES ASBURY ENVIRONMENTAL SVCS 11/23/2022 Virtual Payment 95.00 APA001008 1500-00872760 Invoice 11/23/2022 DISPOSAL OF OIL/MIXED OILS-10/17/2022 BASIC 11/23/2022 Virtual Payment 99.75 APA001009
IN2551291 Invoice 11/23/2022 NOV22 MONTHLY FSA ADMIN FEE BENGAL ENGINEERING 11/23/2022 Virtual Payment 11,791.24 APA001010 4992 Invoice 11/23/2022 DESIGN SERVICES FOR RINCON TRAIL THROUGH 10/31/22 BIG GREEN CLEANING COMPANY 11/23/2022 Virtual Payment 5,760.00 APA001011 606952 Invoice 11/23/2022 AUG22 CONTRACTED CLEANING SERVICE AT POOL 612712 Invoice 11/23/2022 NOV22 CONTRACTED CLEANING SERVICE AT POOL 612713 Invoice 11/23/2022 NOV22 CONTRACTED CLEANING SERVICE-LIBRARY 612748 Invoice 11/23/2022 NOV22 CONTRACTED CLEANING SERVICE-5103 CARP AVE 612749 Invoice 11/23/2022 NOV22 CONTRACTED CLEANING SERVICE-CITY & VETS HALL CA DEPT OF JUSTICE 11/23/2022 Virtual Payment 32.00 APA001012 616366 Invoice 11/23/2022 OCT22 FINGERPRINT APPLICATIONS CANON FINANCIAL SERVICES INC 11/23/2022 Virtual Payment 1,249.52 APA001013 29510803 Invoice 11/23/2022 NOV22 CHARGES FOR CANON 5760 & CANON B & W 6275 CLEAN HARBORS ENVIRONMENTAL SERVICES 11/23/2022 Virtual Payment 6,091.71 APA001014 1004405303 Invoice 11/23/2022 BATTERY PACKING AND UW SHIPMENT 10/24/22 COASTAL OCCUPATIONAL MEDICAL GROUP 11/23/2022 Virtual Payment 290.00 APA001015 264132 Invoice 11/23/2022 PRE-PLACEMENT HEALTH EXAM FOR POOL PT HIREl0/04/22 COASTAL VIEW NEWS 11/23/2022 Virtual Payment 1,420.00 APA001016 59182 Invoice 11/23/2022 VIA REAL STORMWATER INVITING BIDS AD 11/3,11/10/22 59183 Invoice 11/23/2022 CARP X PALM AVE PRJ INVITING BIDS AD 11/3,11/10/22 CPS HR CONSULTING 11/23/2022 Virtual Payment 4,651.25 APA001017 0007827 Invoice 11/23/2022 SEP22 HR RESOURCE SUPPORT
GRACE NOTE 11/23/2022 Virtual Payment 144.76 APA001018
9747090106 Invoice 11/23/2022 SEP22 LISTING DISTRIBUTION SERVICES-GATV 9747093063 Invoice 11/23/2022 NOV22 LISTING DISTRIBUTION SERVICES-GATV GRAINGER 11/23/2022 Virtual Payment 1,027.77 APA001019
9476466298 Invoice 11/23/2022 LED CORN COB LIGHT FOR PARKING LOT #1 LOTS 9476470506 Invoice 11/23/2022 WIRING ADAPTER FOR UNIT #317 & UNIT #323 9477778865 Invoice 11/23/2022 DOOR WEDGES FOR CITY HALL DOORS 9480756866 Invoice 11/23/2022 COMBO STEEL WRENCH FOR POOL JOBS AVAILABLE INC 11/23/2022 Virtual Payment 320.00 APA001020 22-EE734 Invoice 11/23/2022 JOB AD POSTING FOR CIVIL ENGINEER POSITION

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City of Carpinteria

COUNCIL AGENDA STAFF REPORT
December 12, 2022

ITEM FOR COUNCIL CONSIDERATION
Adoption of Resolution No. 6181, Authorizing Continued Remote Teleconference Meetings of the City Council and Boards, Committees, and Commissions.

STAFF RECOMMENDATION
Adopt Resolution No. 6181, authorizing continued remote teleconference meetings of the City Council and Boards, Committees, and Commissions for a period of 30 days.

Sample Motion: I move to adopt Resolution No. 6181, as read by title only.

BACKGROUND
From the onset of the COVID-19 pandemic in March 2020 through June 2021, the City Council and subordinate boards, committees, and commissions held their respective meetings solely by remote teleconference (i.e. Zoom webinar/meeting) under the Governor's Executive Orders N-29-20 and N-08-21. Since July 2021, hybrid meetings have been held, where the public may participate in person or virtually.

On September 16, 2021, the Governor signed into law Assembly Bill 361 (AB 361), which allows public agencies to continue using teleconferencing without complying with certain Brown Act provisions. The Brown Act ordinarily requires, among other things, that public officials attending a meeting from a remote location post the agenda in the location they are participating from; allow members of the public to attend the meeting from that space; identify in the notice and agenda for the meeting each teleconference location; and that at least a quorum of the legislative body participate from locations within the City.

The purpose of this agenda matter is for the Council to consider making certain findings necessary in order to authorize continued teleconference meetings of the City Council and Boards, Committees, and Commissions.

AB 361 Findings - Remote Teleconference Meetings
December 12, 2022

DISCUSSION
Under AB 361, the City may employ teleconferencing as long as there is a gubernatorial "proclaimed state of emergency," and either (1) state or local officials imposing or recommending measures that promote social distancing or (2) the legislative body finding that meeting in person would present an imminent safety risk to attendees.

In addition, every 30 days, the City Council must make the following findings by majority vote in order to continue the teleconferencing option: (1) the agency has reconsidered the circumstances of the state of emergency; and (2) it either continues to directly impact the ability of members to meet safely in person, or state or local officials continue to impose or recommend measures to promote social distancing.

Since last month the case positivity rate has increased, staff recommends the Council reconsider the safety and procedural issues involved in holding teleconferenced meetings pursuant to AB 361 and adopt Resolution No. 6181, authorizing virtual or hybrid attendance of meetings through January 11, 2023.

Through December 1, 2022, the community risk level in the county is ranked as "low," as defined by the Centers of Disease Control and Prevention and the Santa Barbara County Public Health Department reports an increase in virus transmission in the community. The total number of new weekly reported cases per 100,000 people in the county through December 1, 2022 is 76.6, compared to 42.11 on November 3, 2022.

The Santa Barbara County Public Health Department recommends utilizing teleconferencing options for public meetings as an effective social distancing measure to facilitate participation in public affairs and encourages participants to protect themselves and others from the COVID-19 disease
1 .

AB 361, which amended Government Code Section 54953, will sunset on January 1, 2024. On September 13, 2022, the Governor signed into law Assembly Bill 2449 (AB 2449) which amends the Brown Act to allow members of a legislative body to teleconference under specified circumstances. AB 2449 is effective January 1, 2023 to January 1, 2026. Under AB 2449, if a quorum of the legislative body participates inperson from a single open and public location that is identified on the agenda, the other members may participate remotely for "just cause" or in "emergency circumstances" without having to comply with the traditional Brown Act teleconferencing rules. "Just cause" is identified as any of the following: (i) providing childcare or caregiving of a child, parent, grandparent, grandchild, sibling, spouse, or domestic partner that requires them to participate remotely; (ii) a contagious illness that prevents a member from attending in-person; (iii) a need related to a physical or mental disability as defined by statute; or (iv) travel while on official business of the legislative body. Teleconferencing for the "just cause" reason may not be used more than two meetings per calendar year. 1 Health Officials AB 361 Social Distance Recommendation Issued on September 1, 2022 by the Santa Barbara County Public Health Department (See Exhibit 1 of attached Resolution No. 6181 ).

G:\FIDELA\CITY COUNCIL\STAFF REPORT\2022\12-12-22\AB 361 Findings\Remote Meetings SR.docx AB 361 Findings - Remote Teleconference Meetings
December 12, 2022

"Emergency circumstances" is defined as a physical or family medical emergency that prevents a member from attending in-person. The teleconferencing member must make a request that the legislative body approve an "emergency circumstances" reason for attending the meeting remotely, which must be agendized and approved by a majority vote.

Regardless of which reason is raised, teleconferencing members must participate through both audio and visual technology and they must publicly disclose at the meeting before any action is taken, whether any other individuals 18 years or older are present in the room at the remote location with the member, and the general nature of the member's relationship with any such individuals. In addition, if there is a disruption that prevents the broadcasting of the meeting to members of the public using a call-in option or internet-based service option, the meeting must be paused until the meeting is broadcast again. Teleconferencing may not be used for a period of more than three consecutive months or 20 percent of the regular meetings for the local agency within a calendar year.

The City Council adopted Resolution No. 6142 on June 27, 2022, Resolution No. 6149 on July 25, 2022, Resolution No. 6155 on August 15, 2022, Resolution No. 6159 on September 12, 2022, Resolution No. 6163 on October 10, 2022, Resolution No. 6170 on October 24, 2022, and Resolution No. 6173 on November 14, 2022 finding the requisite conditions exist for the council and subordinate boards, committees and commissions to conduct teleconference meetings under California Government Code Section 54953(e).

City staff recommends the City Council adopt the attached Resolution to authorize the continued use of remote teleconference meetings of the City Council and Boards, Committees, and Commissions.

POLICY CONSISTENCY
Review of this matter and direction to staff would align with the City's strategic goal of good governance.

FINANCIAL CONSIDERATIONS
The City has established a business Zoom account for the use of remote teleconferencing of public meetings and the cost is already included in the current fiscal year budget.

LEGAL AND RISK MANAGEMENT CONSIDERATIONS
Failing to adopt Resolution No. 6181 would require meetings to be held only in person under traditional Brown Act parameters. Adopting the Resolution would give the City flexibility as it moves forward with meetings over the next 30 days.

G:\FIDELA\CITY COUNCIL\STAFF REPORT\2022\12-12-22\AB 361 Findings\Remote Meetings SR.docx AB 361 Findings - Remote Teleconference Meetings
December 12, 2022

OPTIONS

1. Adopt Resolution No. 6181, authorizing remote teleconference meetings of the City Council and Boards, Committees, and Commissions.

2. Decline to adopt Resolution No. 6181. Not taking action to extend authorization for remote teleconference Council meetings under AB 361 would mean the City Council would be limited to remote participation pursuant to requirements of the Brown Act.

PRINCIPAL PARTIES EXPECTED AT MEETING
There are no principal parties expected at the meeting.

ATTACHMENTS
Attachment A: Resolution No. 6181
Staff contact: Brian C. Barrett, City Clerk
(805) 755-4403; [email protected]
Reviewed by: Dave Durflinger, City Manager
(805) 755-4400, [email protected]
G:\FIDELA\CITY COUNCIL\STAFF REPORT\2022\12-12-22\AB 361 Findings\Remote Meetings SR.docx AB 361 Findings - Remote Teleconference Meetings
December 12, 2022

ATTACHMENT A
Resolution No. 6181
G:\FIDELA\CITY COUNCIL\STAFF REPORT\2022\12-12-22\AB 361 Findings\Remote Meetings SR.docx AB 361 Findings - Remote Teleconference Meetings
December 12, 2022

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G:\FIDELA\CITY COUNCIL\STAFF REPORT\2022\12-12-22\AB 361 Findings\Remote Meetings SR.docx RESOLUTION NO. 6181

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CARPINTERIA RENEWING AUTHORIZATION FOR CONTINUED

TELECONFERENCE MEETINGS
WHEREAS, the City of Carpinteria is committed to preserving and nurturing public access and participation in meetings of the City Council; and WHEREAS, on March 4, 2020, Governor Newsom issued a Proclamation of State of Emergency in response to the COVID-19 pandemic, which Proclamation remains in effect; and
WHEREAS, on March 17, 2020, Governor Newsom issued Executive Order N29-20, modifying the teleconferencing rules set forth in the Brown Act, Government Code Sections 54950 et. seq., subject to compliance with certain requirements; and WHEREAS, on June 11, 2021, Governor Newsom issued Executive Order N-08- 21, providing that the modifications to the teleconferencing rules under the Brown Act would remain in place through September 30, 2021; and
WHEREAS, on September 1, 2022, the Santa Barbara County Public Health Department continued to recommend utilizing teleconferencing options for public meetings as an effective social distancing measure as set forth in a document entitled "Health Officials AB 361 Social Distance Recommendation", attached hereto as Exhibit 1 and incorporated herein; and
WHEREAS, on September 16, 2021, Governor Newsom signed Assembly Bill 361 (AB 361), which modified the Brown Act to provide that a legislative body may continue to meet under modified teleconferencing rules if the meeting occurs during a proclaimed state of emergency and state or local officials have imposed or recommended measures to promote social distancing; and
WHEREAS, COVID-19 continues to threaten the health and lives of Carpinteria residents notwithstanding the County's vaccination rates, with Santa Barbara County considered to have low community risk level as of December 1, 2022, according to the Centers for Disease Control and Prevention; and
Resolution No. 6181

WHEREAS, on September 28, 2021, the Santa Barbara County Public Health Department recommended utilizing teleconferencing options for public meetings as an effective social distancing measure; and
WHEREAS, the City Council adopted Resolution No. 6142 on June 27, 2022, Resolution No. 6149 on July 25, 2022, Resolution No. 6155 on August 15, 2022, Resolution No. 6159 on September 12, 2022, Resolution No. 6163 on October 10, 2022, Resolution No. 6170 on October 24, 2022, and Resolution No. 6173 on November 14, 2022, authorizing remote teleconference meetings of the City Council and Boards, Committees, and Commissions; and
WHEREAS, in the interest of public health and safety, and in response to the local recommendation for measures to promote social distancing, the City Council finds it necessary to invoke the provisions of Government Code Section 54953 related to teleconferencing; and
WHEREAS, the City Council has reconsidered the circumstances of the State of Emergency declared by Governor Newsom and finds that the State of Emergency continues to warrant the option of teleconferencing for the City Council and Boards, Committees, and Commissions.

WHEREAS, The State of Emergency continues to directly impact the ability of City officials and the public to meet safely in person, in part due to the small size and enclosed nature of the City Council chambers, which function to limit the available space for effective social distancing.

NOW, THEREFORE, BE IT RESOLVED as follows:

SECTION 1. The above recitals are true and correct and are adopted as findings in support of this Resolution.

SECTION 2. Based on current conditions that are the basis for the above findings, conduct of all meetings of the City Council, City Council Committees, and City Boards, Commissions, and Committees pursuant to the modified teleconference procedures of Government Code Section 54953, is authorized.

SECTION 3. Staff is directed to return to the City Council no later than thirty (30) days after the adoption of this Resolution, or at the next meeting of the City Council if later than thirty (30) days after the adoption of this Resolution, for the City Council to reconsider whether to again make the findings required to meet under the modified teleconference procedures of Government Code Section 54953.

SECTION 4. This resolution shall be effective immediately upon adoption.

Resolution No. 6181

SECTION 5. The City Clerk shall certify to the passage and adoption of this resolution and shall cause a certified copy to be filed in the book of original resolutions.

PASSED, APPROVED AND ADOPTED on the 12th day of December, 2022, by the following vote:

AYES: COUNCILMEMBER(S):

NOES: COUNCILMEMBER(S):

ABSENT: COUNCILMEMBER(S):

ABSTAIN: COUNCILMEMBER(S):

Mayor, City of Carpinteria
ATTEST:

Brian C. Barrett, CMC, CPMC
City Clerk, City of Carpinteria
I hereby certify that the foregoing resolution was adopted at a regular meeting of the City Council of the City of Carpinteria held on December 12, 2022.

Brian C. Barrett, CMC, CPMC
City Clerk, City of Carpinteria
APPROVED AS TO FORM:

Jena Shoaf Acos, on behalf of Brownstein
Hyatt Farber Schreck, LLP acting as
City Attorney of the City of Carpinteria
Resolution No. 6181
Page4
EXHIBIT 1 TO RESOLUTION NO. 6181
Santa Barbara County
PueucHealth

DEPARTMENT
Public Health Administration
300 North San Antonio Road • Santa Barbara, CA 93110-1316 805/681-5100 + FAX 805/681-5191
Donlol L B. Nielson, MPA Interim Director
Suzanne Jacobson, CPA Chief Financial Officer
Paige Batson, MA, PHN, RN Deputy Director
Darrin Elsonbarth Deputy Director
Dano Gomblo, LCSW Deputy Director
Hanning Anoorg, MD Health Officer
September 1, 2022
HEALTH OFFICIALS AB 361 SOCIAL DISTANCE

RECOMMENDATION
COVID-19 disease prevention measures, endorsed by the Centers for Disease Control and Prevention, include vaccinations, facial coverings, increased indoor ventilation, handwashing, and physical distancing (particularly indoors).

Since March 2020, local legislative bodies-such as commissions, committees, boards, and councils- have successfully held public meetings with teleconferencing as authorized by Executive Orders issued by the Governor. Using technology to allow for virtual participation in public meetings is a social distancing measure that may help control transmission of the SARS- CoV-2 virus.

Public meetings bring together many individuals (both vaccinated and potentially unvaccinated), from multiple households, in a single indoor space for an extended time. For those at increased risk for infection, or subject to an isolation or quarantine order, teleconferencing allows for full participation in public meetings, while protecting themselves and others from the COVID-19 virus.

Utilizing teleconferencing options for public meetings is an effective and recommended social distancing measure to facilitate participation in public affairs and encourage participants to protect themselves and others from the COVID-19 disease. This recommendation is further intended to satisfy the requirement of the Brown Act (specifically Gov't Code Section 54953(e)( I )(A)), which allows local legislative bodies in the County of Santa Barbara to use certain available teleconferencing options set forth in the Brown Act.

Henning Ansor
Public Health O r
County of Santa Barbara
~~,✓-{alf<>'" , t'flA
tfo_, D~Nielsbn,MPA
Public Health Interim Director
County of Santa Barbara
Healthy people, healthy community, healthy environment.

City of Carpinteria

COUNCIL AGENDA STAFF REPORT
December 12, 2022

ITEM FOR COUNCIL CONSIDERATION
Authorization for the City Manager to execute an Agreement with Cannon Corporation to provide consulting design services for the Carpinteria Library Improvements Project.

STAFF RECOMMENDATION
Authorize the City Manager to execute an Agreement with Cannon Corporation to provide consulting design services in an amount not-to-exceed $38,951 for the Carpinteria Library Improvements Project.

Sample Motion: I move to authorize the City Manager to execute an Agreement with Cannon Corporation to provide consulting design services in an amount not-to-exceed $38,951 for the Carpinteria Library Improvements Project. (The motion requires a roll call vote.)

BACKGROUND
In August 2022, the City Council adopted Resolution No. 6153, approving the 2022 Capital Improvement Plan (GIP). As one of the capital projects in the GIP, the Carpinteria Library Improvements Project is programmed for Fiscal Year 2023/24. The general scope of work includes building system upgrades and space redesign/reorganization. The objective of the project is to complete electrical, mechanical, plumbing and other renovation work, for compliance with various building codes, and to make changes to interior and exterior areas of the library for improved space utilization and customer experience.

In November 2022, the City Council appropriated $40,000 in the Fiscal Year 2022/23 Capital Improvement Program Budget for advancing the design phase of building improvements for specific conformance with the Americans with Disabilities Act (ADA) standards in order to be ready for construction in Fiscal Year 2023/24.

The purpose of this agenda matter is for the City Council to authorize the City Manager to execute an Agreement with Cannon Corporation to provide consulting design services in an amount not-to-exceed $38,951 for the Carpinteria Library Improvements Project. The work product of the proposed contract would include plans and specifications sufficient for the City to bid the project.

Agreement with Cannon Corporation for the Carpinteria Library Improvements Project December 12, 2022

DISCUSSION
Cannon Corporation currently performs consulting staff augmentation engineering plan check and inspection services under the Public Works Department's Engineering Permit Services. Cannon Corporation has knowledge and expertise in interpreting and applying building codes, including accessibility standards, and would be able to perform the consulting design services without delay.

Staff requested a fee proposal from Cannon Corporation that includes the proposed tasks of (1) Project management, (2) Preliminary design including addressing building permit plan check comments, and (3) Final design, including the work product of plans and specifications.

A copy of the proposed Agreement including details of Cannon Corporation's proposed tasks and fee are shown as Attachment A.

POLICY CONSISTENCY
The recommendation is consistent with the Capital Improvement Plan.

FINANCIAL CONSIDERATIONS
On November 14, 2022, the City Council appropriated $40,000 in the Fiscal Year 2022/23 Capital Improvement Program Budget for advancing the design phase. The following table summarizes the estimated revenue and expense for the project:

Once the design phase is complete, staff will return to the City Council for authorization to issue a Notice Inviting Bids. Once bids are received and analyzed by staff, a recommendation for a construction phase budget will be presented to the City Council at a future date.

LEGAL AND RISK MANAGEMENT CONSIDERATIONS
The process undertaken by the City for this matter is consistent with California Government Code Section 4525 et al. for procuring professional or consulting services.

Agreement with Cannon Corporation for the Carpinteria Library Improvements Project December 12, 2022

OPTIONS

1. Authorize the City Manager to execute an Agreement with Cannon Corporation to provide consulting design services in an amount not-to-exceed $38,951 for the Carpinteria Library Improvements Project. (Staff recommendation)

2. Direct changes to the draft consultant services agreement.

3. The City Council could choose to not proceed with procuring consultant services at this time and direct staff as determined appropriate. However, non-action would delay the project, which consequently jeopardizes the related grant funding.

PRINCIPAL PARTIES EXPECTED AT MEETING
There are no principal parties expected at the meeting.

ATTACHMENTS
Attachment A: Proposal
Staff contact:

John L. Ilasin, Public Works Director
(805) 880-3402; [email protected]
Reviewed by:

Dave Durflinger, City Manager
(805) 755-4400; [email protected]

ATTACHMENT A
Proposal
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September 27, 2022
Mr. John L. Ilasin, PE
Public Works Director/City Engineer
City of Carpinteria Public Works Department
5775 Carpinteria Avenue
Carpinteria, CA 93013
PROJECT: CARPINTERIA BRANCH LIBRARY UPGRADES, 5141 CARPINTERIA AVENUE

PROPOSAL FOR ARCHITECTURAL AND ENGINEERING SERVICES
Dear Mr. Ilasin:

Please find enclosed our proposal to provide architectural and engineering design services for the Community Library Upgrades (i.e., the recommendations identified by the CASp Inspector as documented in its Interior and Exterior Inspection Report). The intent of our Scope of Work is to provide the necessary plans and details to meet ADA accessibility requirements such that the City can implement the desired upgrades and process the other components of their building permit package (i.e., electrical, HVAC, and plumbing).

Our team will be led by Gary Solsona as Project Manager and Harold Meier as Lead Architect.

Together we bring a wealth of relevant experience along with our support staff to make this project a success.

Our approach and specific scope of work are described on the following pages. If this proposal meets your approval, please provide work authorization per our on-call agreement.

The fees quoted in this proposal are valid for 60 days from this date and are based on current California prevailing wages.
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PROJECT UNDERSTANDING AND APPROACH
The City of Carpinteria (City) intends to implement certain building improvements at its Community Library. These improvements consist of minor upgrades to electrical, HVAC, plumbing, and ADA accessibility.

As part of this effort, the City conducted an inspection of its Community Library in accordance with the Construction-Related Accessibility Standards Compliance Act (CRASCA).

A Certified Access Specialist (CASp) prepared an Interior & Exterior Inspection Report dated April 19, 2022, which provides detailed recommendations as to the readily achievable changes required for compliance. Exterior Accessible Routes include the parking lot; exterior paths of travel; ramps; stairs; and library building entrances and exits. Interior Accessible Routes include buildings, lobbies, and corridors; fixed or built-in seating, tables, counters, and workstations; toilet facilities; and drinking fountains. See figures below.

The City needs an architectural and engineering consultant with the expertise to effectively implement these improvements and who can prepare plans, specifications, and cost estimates ready for bid.
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SCOPE OF WORK
The following scope of work was developed based on the City of Carpinteria's RFP for consulting design services:

Phase 1. Project Management
A. Project Administration
This service includes organizing, coordinating, and controlling the quality of the necessary personnel. We will provide monitoring and reporting of the status of the budget, schedule, and action item progress for the task items as well as creating and maintaining a project file. Additionally, we have included the following items as part of this task:
• Record keeping and file management
• Accounting
• Budget monitoring and control
B. Progress Meetings
This service includes coordination and attendance with City staff for the project kickoff meeting and progress meetings. This scope includes preparation of meeting agenda and meeting minutes. We assume 2 virtual progress meetings (one for the 60% and 90% milestone submittals) in addition to the kickoff meeting.

Deliverables:
• Project File
• Project Progress Reports
• Progress Meeting Agendas and Minutes
Phase 2. Preliminary Design
A. Survey Services
Topographic Survey
We will perform a conventional field survey and prepare a topographic survey base map showing the following information:
• Horizontal Coordinates based on NAD83 Lambert Zone 5
• Vertical Control based on NAVD88 (or designated City Vertical Datum) • Survey outline of existing buildings, exterior doorway locations, exterior concrete flatwork, and visible above ground surface features and utilities along the exterior ADA routes and parking lot.
• Provide 3D TIN and DTM file for surface creation in AutoCAD and Civil 3D. • Topographic survey to include limits per figures above. • Survey excludes boundary and right of way information and interior areas of buildings.

Deliverables:
• Field topographic survey in PDF and CAD format
16842 Von Karman Avenue, Suite 150, Irvine, CA 92606
T 949.753.8111
CannonCorp.us
220740
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B. Field Investigation and Data Collection
This service includes one site visit for field investigation to understand site conditions and to take critical measurements. It also includes data collection of relevant record information of the project facilities. We assume the City will provide available, relevant as-bullts, reports, cad templates, cad plan title block, and data related to the project.

C. Preliminary Design (PS&E 60% and PS&E 90%)
C.l. We will prepare a 60% design package that incorporates the recommended scope items (highlighted in BLUE) from the Carpinteria Library, Interior & Exterior Inspection Report (Report) dated April 19, 2022. The Report's Tables and Details address the work to be done under the following categories:
• Exterior Parking
• Exterior Routes of Travel
• Ramps (Rl, R2, R3)
• Stairs (STl, ST2, ST3)
• Building Entrances and Exits
• Building Lobbies and Corridors
• Fixed or Built-In Seating/ Tables Counters/ Sales Service Counters/ Workstations • Toilet Facilities
• Drinking Fountains
Our design package will conform to City standards and generally include the following:
• Title sheet (1 sheet)
• Standard details sheets (2 sheets)
• Carpinteria Library ADA Improvement - civil plan sheets (2 sheets) • Carpinteria Library ADA Improvement - architectural plan sheets (5 sheets) We will prepare the 60% technical specifications as part of the plans. The City will prepare the front-end section of the specifications and bid documents. We will also prepare a 60% level engineer's opinion of probable construction cost (OPCC). We will use unit cost data using information provided by the City and recent similar projects. 16842 Von Karman Avenue, Suite 150, Irvine, CA 92606
T 949.753.8111
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Prior to each milestone submittal for City plan check review, an experienced/ independent in-house team, led by Cannon's QA/QC Manager, will perform a review of said documents to confirm their quality, clarity, constructability and that the project goals are being met. Deliverables are prepared in accordance with engineering practices that address required standards and guidelines. Documents submitted to the City are independently checked and backchecked. The review process will include a 2nd "backcheck" review of all recommended corrections.

Deliverables:
• 60% plans in PDF format
• 60% cost estimate (OPCC) in PDF or Excel format
• 60% bid schedule in Excel or Word format
• 60% technical specifications incorporated into the Plans C.2. We will advance the 60% plans, specifications, and estimate to 90% design level by incorporating City comments. This scope includes addressing one round of 60% submittal package review by the City.

Deliverables:
• 90% plans in PDF format
• 90% cost estimate (OPCC) in PDF or Excel format
• 90% bid schedule in Excel or Word format
• 90% technical specifications incorporated into the Plans Phase 3. Final Design
A. Bid Documents - Final Plans, Specifications, and Cost Estimates We will advance the 90% plans and specifications to final design level (bid ready) by incorporating City comments. This scope includes addressing one round of 90% submittal package review by the City.

Deliverables:
• Final signed and stamped plans in PDF format
• Final wet stamped and signed plans in full size 24-inch x 36-inch sheets (1 set) • Final bid schedule in Excel or Word format
B. Final Estimate
We will advance the 90% estimate to final design level (bid ready) by incorporating City comments. This scope includes addressing one round of 90% estimate review by the City.

Deliverables:
• Final OPCC in PDF or Excel Format
16842 Von Karman Avenue, Suite 150, Irvine, CA 92606
T 949.753.8111
CannonCorp.us
220740
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ASSUMPTIONS AND EXCLUSIONS
The following assumptions and exclusions apply to this proposal:
• Cannon is not responsible and cannot be held accountable for the accuracy of as-builts or record drawings provided by the agencies or utility providers. Cannon has no means of determining whether subsurface features were constructed per the construction/ improvement drawings and does not claim to do so.
• All data prepared by others and provided to Cannon will be made available in a digital format, compatible with our systems. It is also understood that the information and technical data provided and prepared by others, on the Client's behalf or Property Owner's behalf, may be used by Cannon in providing its services and is entitled to rely upon the accuracy and completeness thereof.
• Changes in project schedule (such as extended stops and starts) may constitute an additional services agreement.
• Scope excludes utility relocation; we can add utility plans for additional fees. • Right-of-way research and base mapping is limited to corner parcels where new ADA ramps are anticipated. If requested by the City, right-of-way research and mapping for other parcels (where additional frontage improvement designs are requested) will be provided on an additional services basis.
• Pre-construction record of survey or corner records and title research are excluded. • Existing curb and gutter with sidewalk (other than ADA ramps) within the public right of way will remain in place and serve as the edge condition for the proposed building and accessibility improvements.
• Electrical, Mechanical (HVAC), and Plumbing design is excluded from Cannon's scope of work.
• Technical Specifications to be included in the plan drawings. • Upgrade Plans will focus on meeting the intent of the functional requirements of the Recommended Scope Items (BLUE only) and has not included aesthetic improvements as part of this scope of work (e.g. grab bars will be relocated, holes from previous location will be patched, but new interior features such as re-tiling, painting, etc. are not included.)
• Procuring building permits and coordinating through the Division of State Architect (if required) is excluded from our scope and will be done by others. 16842 Von Karman Avenue, Suite 150, Irvine, CA 92606
T949.753.8111
CannonCorp.us
220740
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SCHEDULE OF WORK
Our proposed preliminary project schedule is shown on the table below as a starting point for discussion at the kick-off meeting.

Projected
Event Duration Date
NTP 9/19/2022
Estimated Kickoff Meeting 1 day 9/20/2022
Topographical Survey 2 weeks 10/3/2022
60% P&E 7 weeks 11/14/2022
City Review 3 weeks 12/5/2022
90% PS&E 4 weeks 1/3/2023
City Review 2 weeks 1/16/2023
Final PS&E 2 weeks 1/30/2023
FEES
Fees are based on the rates per Attachment Band do not include Agency checking, recording fees, or title company fees. It is our understanding that this project qualifies for California Prevailing Wages. Our fee proposal is included as Attachment C.

ATTACHMENTS
Attachment B: Rate Sheet
Attachment C: Fee Proposal
16842 Von Karman Avenue, Suite 150, Irvine, CA 92606
T 949.753.8111
CannonCorp.us
220740
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PREVAILING WAGE INFORMATION REQUEST
Thank you for this opportunity to be of service on your public works project. Please complete and return this form to allow us to comply with California's prevailing wage requirements.

Thank you!
Legal Name of Cannon Cannon Corporation
PWC Registration No. 1000001861 •
Cannon Project Number \, ;
PUBLIC WORKS PROJECT REGISTRATION INFORMATION:

Client's Project Name
DIR Project ID (PWC-100)
Applicable Bid
Advertisement Date
Client's Representative for Name:

DIR Project ID Information E-mail:

Phone No.:

Labor Compliance Program (LCP) -r. or
Applicable to this Project?
-r
If yes, please confirm if Cannon will be
Subject to the LCP and provide a copy of the
LCP manual to Cannon before the start of the
project. Thank you.
16842 Von Karman Avenue, Suite 150, Irvine, CA 92606
T 949.753.8111
CannonCorp.us
220740
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City of Carpinteria
Carpinteria Branch Library Upgrades
Cannon
1 050 Southwood Drive
San Luis Obispo, CA 93401
805.544.7407
Fee Proposal
Site lm_l)_rovements
S217 8 S1,544 12 S1,692
I I
I• I
S711 I 4 I S868 16 S3,088 24 S3,384
6 S1,422 I 4 I S868 24 S4,632 36 S5,076
S237 3 S651 12 S2,316 20 S2,820
1 S217 1 S193 2 S282
Note: Cannon's stated rates are subject to change, typically on an annual basis.

S813
S1,023
S14,798
21 S3,453
47 S8,051
70 S11,998
I 36 S6,024
4 S692
S237 S434
S474 S434
S237 S217
16 I S2,800
--
110 I S19,250
46 S8,050
28 S4,900
2 S350
,. . ,:r,.

S567
S567
-
-
16 I S2,800
-
113 I 519,921
50 S8,958
30 S5,354
S350
Note: Cannon's stated rates are subject to change, typically on an annual basis. 9/27/2022
City of Carpinteria

COUNCIL AGENDA STAFF REPORT
December 12, 2022

ITEM FOR COUNCIL CONSIDERATION
Authorization for the City Manager to execute an Agreement with Lewis Engineering to provide consulting design services for the City Hall Campus Improvements Project.

STAFF RECOMMENDATION
Authorize the City Manager to execute an Agreement with Lewis Engineering to provide consulting design services in an amount not-to-exceed $39,750 for the City Hall Campus Improvements Project.

Sample Motion: I move to authorize the City Manager to execute an Agreement with Lewis Engineering to provide consulting design services in an amount not-to-exceed $39,750 for the City Hall Campus Improvements Project.
(The motion requires a roll call vote.)

BACKGROUND
In June 2022, a sanitary sewer pipeline assessment was conducted by the Carpinteria Sanitary District as a part of its routine cleaning maintenance for the City Hall campus' sanitary sewer lateral. The sanitary sewer lateral runs underground that is parallel to the south property line of City Hall and connects with a Carpinteria Sanitary District mainline in Dump Road. The location map is shown as Attachment A. The Carpinteria Sanitary District discovered the sanitary sewer lateral to be structurally deficient and advised the City to remove and replace it as soon as possible. In November 2022, the City Council appropriated $240,000 in the Fiscal Year 2022/23 Capital Improvement Program Budget for advancing the design and construction phases of the emergency replacement of the sanitary sewer lateral as a part of the City Hall Campus Improvements Project.

The purpose of this agenda matter is for the City Council to authorize the City Manager to execute an Agreement with Lewis Engineering to provide consulting design services in an amount not-to-exceed $39,750 for the replacement of the City Hall sewer lateral and related parking lot pavement and storm drain work. The work product includes plans and specifications sufficient for the City to bid the project.

Agreement with Lewis Engineering for the City Hall Campus Improvements Project December 12, 2022

DISCUSSION
Staff conducts the City's Request for Proposal process as a qualifications-based selection (QBS) process as the basis of procuring professional or consulting services. QBS is a competitive, contract procurement process whereby consulting firms initially submit a proposal of its qualifications and the proposed scope of work and schedule to a procuring entity (e.g., City) who evaluates and selects the most qualified firm, and then negotiates the consultant fee. The QBS process is consistent with California Government Code Section 4525 et al. for procuring professional or consulting services of private architectural, landscape architectural, professional engineering, environmental, land surveying, and construction project management firms.

In August 2022, Lewis Engineering initially submitted a proposal in response to another RFP by the City for consulting design services. Lewis Engineering was not selected from that RFP, but staff used that RFP list as pre-qualification for other City capital projects of similar type. Staff specifically requested for a fee proposal from Lewis Engineering to provide consulting design services of the sanitary sewer lateral replacement for the City Hall Campus.

A summary of the proposed tasks is as follows:

1. Project management

2. Site reconnaissance

3. Topographic mapping

4. Preliminary design

5. Utility company coordination

6. Final design and estimate

7. Construction support
A copy of the proposed Agreement including details of Lewis Engineering's proposed tasks and fee are shown as Attachment B.

POLICY CONSISTENCY
The recommendation may be found consistent with the City's Mission Statement, in part:

Government shall make judicious use of the City's limited resources to promote the highest possible quality of life for all of Carpinteria 's residents. This includes providing services consistent with community needs as well as protecting the social and physical environment.

The recommendation may also be found consistent with the Emergency Operations Plan in the protection of life, property, and environment. The recommendation is consistent with the Capital Improvement Plan.

Agreement with Lewis Engineering for the City Hall Campus Improvements Project December 12, 2022

FINANCIAL CONSIDERATIONS
On November 14, 2022, the City Council appropriated $240,000 in the Fiscal Year 2022/23 Capital Improvement Program Budget for advancing the design and construction phases.

The following table summarizes the estimated revenue and expense for the project:

Construction, Construction Mana ement, and Testin
Total
After the design phase, the City Council typically authorizes the Public Works Director to advertise the Notice Inviting Bids. The construction phase budget as shown in the table above reflects the anticipated overall construction cost of the project in order to provide an initial prediction of the financial obligations to be incurred by the project owner (e.g. City) and to provide an effective review and comparison of bids received. Once bids are received and analyzed by staff, a recommendation for the construction phase budget will be presented to the City Council at a future date.

LEGAL AND RISK MANAGEMENT CONSIDERATIONS
The process undertaken by the City for this matter is consistent with California Government Code Section 4525 et al. for procuring professional or consulting services.

OPTIONS

1. Authorize the City Manager to execute an Agreement with Lewis Engineering to provide consulting design services in an amount not-to-exceed $39,750 (Staff recommendation).

2. Direct changes to the draft consultant services agreement.

3. The City Council could choose to not proceed with procuring consultant services at this time and provide staff direction as determined appropriate.

PRINCIPAL PARTIES EXPECTED AT MEETING
There are no principal parties expected at the meeting.

ATTACHMENTS
Attachment A:

Attachment B:

Location Map
Proposal
Agreement with Lewis Engineering for the City Hall Campus Improvements Project December 12, 2022
Page4
Staff contact:

John L. Ilasin, Public Works Director
(805) 880-3402; [email protected]
Reviewed by:

Dave Durflinger, City Manager
(805) 755-4400; [email protected]

ATTACHMENT A
Location Map

THIS PAGE INTENTIONALLY LEFT BLANK
Source: Microsoft Corporation. 2022

ATTACHMENT B
Proposal

THIS PAGE INTENTIONALLY LEFT BLANK
CIVIL• MUNICIPAL
1 1 43 EAST MAIN STREET
VENTURA, CALIFORNIA 93001 18051 548·1 353
October 3, 2022
City of Carpinteria
Attn: John Ilasin
Public Works Director/City Engineer
5775 Carpinteria Avenue
Carpinteria, CA 93013
RE: PROPOSAL FOR ENGINEERING SERVICES- City Hall Sewer Lateral Repair Dear Mr. Ilasin (John):

Lewis Engineering is presenting this proposal for engineering services in connection with City of Carpinteria's proposed sewer lateral replacement project at City Hall located at 5775 Carpinteria Avenue in the City of Carpinteria. This proposal is based upon site research, a site meeting conducted on September 20, 2022, review of the Scope of Services provided by the Public Works Director, review of the record drawings, and previous experience within the City of Carpinteria.

The project includes design services in conjunction with the proposed sewer lateral repair at City Hall. The existing 6" sewer line was previously inspected and found to have damage. The City is proposing to install a new, 10" sewer line westerly to Dump Road. The existing line is to be abandoned. This proposal will discuss the civil engineering portion ofthe proposed project.

The Civil Scope of Work consists, in general, of site reconnaissance, topographic mapping to provide accurate contours and elevations of the existing project site, surface over sewer, connection point at Dump Road, and terminal service point at the skate park restroom; preparation of a Sewer Plan and Profile and all applicable associated documents including a Engineer's cost estimate, coordination during the design process with the City of Carpinteria, and engineering support services during construction including bid support and construction observation as needed. Bid package will be prepared by City.

The following Scope of Work will be performed according to our contracted fee which is based on the hourly rates found on the attached Fee Schedule.

SCOPE OF WORK
• PROJECT MANAGEMENT -- includes scheduling, management, consultant coordination and meetings.
• SITE RECONNAISSANCE - includes field investigation, data collection of the existing conditions within and immediately adjacent to the project site, records research, and meetings with City Public Works Department.
• TOPOGRAPHIC MAPPING - includes field surveying and creating a topographic map that extends beyond the existing survey, in order to fully show accurate contours and elevations of the existing ground of the project site. Topographic survey to be incorporated with the preliminary and final plans.
• PRELIMINARY DESIGN -- initial layout of sewer plan and profile. Review with City to check alignment, pipe slope and cover, substructure conflicts and construction access and feasibility.
• UTILITY COMPANY COORDINATION -- the work is predominately on private property.

Some underground services are evident from pavement patches and vaults. Consultant with work with City to identify the onsite services and determine whether further investigation (potholing) or conflict resolution (realignment) is needed. Southern California Edison is the utility company anticipated to be involved with the project. Gas, water, and communication lines most likely serve the site from Carpinteria Avenue but this will be verified.
• SEWER PLAN and PROFILE - includes preliminary {50%) and final {100%) plan preparation of sewer plan and profile for permitting and construction purposes. Plans shall be prepared in accordance with City standards.
• ENGINEER'S COST ESTIMATE - includes preparation of cost estimate in City format, for inclusion in the bid package and for comparing bids on a bid abstract. • CONSTRUCTION SUPPORT- includes supporting the City during the bidding period by preparing bidder clarifications and addenda. Also to include periodic construction observation of the materials and completed work to determine general compliance with the plans, specifications, and design and planning concepts of the project. Support shall also include preparation of record drawings based on contractor as-built plans after project completion.

Proposed Fee: $39,750

EXCLUSIONS
• Geotechnical services.
• Traffic Control Plans.
• Stormwater Pollution Control Plans.
• Construction staking.
• Maintenance plans.
• Bid documents, including specifications and special provisions.

We appreciate the opportunity to present this proposal and look forward to working with the City of Carpinteria.

Sincerely,

LEWIS ENGINEERING
Jane Lewis Montague, P.E., CFM
R.C.E. 40877
ACCEPTED: _
Signature Title Date

FEE SCHEDULE
I. PROFESSIONAL SERVICES HOURLY RATE
Principal Engineer $160.00
Engineering Technician $125.00
Project Manager $105.00
Clerical $ 75.00
II. STANDARD GENERAL TERMS

1. · Billing will normally occur monthly, or at the instance of submittals, plan approval, and permit issuance.

2. Terms are net 30 days, with finance charge payable at 1-1/2% per month, or 18% annually.

3. Agency fees are not included.

4. Additional work will be billed at the hourly rates.

5. Subcontracts administered through outside consultants or contractors and authorized to provide services for this project by Lewis Engineering will be charged at cost plus 10%.

6. This contract may be terminated in writing by the contracting parties with work product finished to date of termination supplied to client upon payment for the work to that date.

7. In the event Lewis Engineering has to refer collection to an attorney or collection agency, client assumes responsibility for reimbursing all reasonable attorney and collection fees and all court and collection costs incurred by Lewis Engineering.

8. Consultant's liability to the Client and any other party including, but not limited to, contractors and subsequent owners and users of the Project Documents for any and all claims, actions, liabilities, damages, and costs related in any way to the Project Documents shall not exceed our fee. This limitation shall apply to claims based upon breach of contract, negligence, or any other theory.

Ill. REPROGRAPHIC SERVICES
D-size plots on bond, black ink
D-size plots on bond, color ink
Reprographics by outside vendors
$ 6.00 per sheet
$10.00 per SF
cost plus 10%
City of Carpinteria

COUNCIL AGENDA STAFF REPORT
December 12, 2022

ITEM FOR COUNCIL CONSIDERATION
Carpinteria Avenue and Palm Avenue Intersection Improvements Project bid award, authorization for construction services agreement, and budget appropriation

STAFF RECOMMENDATION

1. Award a Construction Contract to Taft Electric Company for the Carpinteria Avenue and Palm Avenue Intersection Improvements Project in the Total Bid amount of $623,800.

2. Authorize the City Manager to execute an Agreement with Flowers & Associates, Inc. to provide construction management and inspection services for the Carpinteria Avenue and Palm Avenue Intersection Improvements Project in an amount not-to-exceed $49,458.

3. Approve additional appropriation in the total amount of $382,000 from Measure X Fund to Fiscal Year 2022/23 Capital Improvements Program Budget for the Carpinteria Avenue and Palm Avenue Intersection Improvements Project.

Sample Motion: I move to:

1. Award a Construction Contract to Taft Electric Company for the Carpinteria Avenue and Palm Avenue Intersection Improvements Project in the Total Bid amount of $623,800.

2. Authorize the City Manager to execute an Agreement with Flowers & Associates, Inc. to provide construction management and inspection services for the Carpinteria Avenue and Palm Avenue Intersection Improvements Project in an amount not-to-exceed $49,458.

3. Approve additional appropriation in the total amount of $382,000 from Measure X Fund to Fiscal Year 2022/23 Capital Improvements Program Budget for the Carpinteria Avenue and Palm Avenue Intersection Improvements Project. (Requires a roll call vote)
Construction Contract for Carpinteria Avenue and Palm Avenue Intersection Improvements Project December 12, 2022

BACKGROUND
The Carpinteria Avenue and Palm Avenue Intersection Improvements Project is approved in the Adopted 2022 Capital Improvement Plan. The project is located at the intersection of Carpinteria Avenue and Palm Avenue. A location map is shown as Attachment A. The project proposes a conventional traffic signal system, enhanced conspicuity for bike lanes (i.e. bright green color pavement markings), and curb ramp upgrades in conformance with American with Disabilities Act (ADA) standards.

Letters of support for the project were received from the Carpinteria Unified School District, Coalition for Sustainable Transportation, Santa Barbara Bicycle Coalition, Santa Barbara County Association of Governments, and Santa Barbara County Sheriff's Department. On August 8, 2022, the City Council authorized the Public Works Director to advertise the Notice Inviting Bids.

The purpose of the agenda matter is for the City Council to award a construction contract to Taft Electric Company in the total bid amount of $623,800; authorize the City Manager to execute an Agreement with Flowers & Associates, Inc. to provide construction management and inspection services in an amount not-to-exceed $49,458; and approve additional appropriation in the total amount of $382,000 from Measure X Fund to Fiscal Year 2022/23 Capital Improvements Program Budget for the Carpinteria Avenue and Palm Avenue Intersection Improvements Project.

DISCUSSION
Construction Contract
Soon after the City Council authorized the Notice Inviting Bids, the bid opening was initially scheduled for October 25, 2022. No bids were received at that time. The Notice Inviting Bids was reissued in November 2022. On December 6, 2022, one (1) bid was received from the following bidder:

Total Base Bid
$623,800
A copy of the bid is shown as Attachment B.

The engineer's estimate is $344,817.50. Staff conducted a bid analysis and found the apparent low bid is nearly double the cost of the engineer's estimate. Ideally, an engineer's estimate is within plus or minus 10-percent of the low bid 1 . However,
engineer's estimates only reflect the anticipated cost of a project in order to provide an 1 Guidelines on Preparing Engineer's Estimate, Bid Reviews and Evaluation. Federal Highway Administration. 20 January 2004
Construction Contract for Carpinteria Avenue and Palm Avenue Intersection Improvements Project December 12, 2022

engineer's estimates only reflect the anticipated cost of a project in order to provide an initial prediction of the financial obligations to be incurred by the project owner (e.g. City) and to provide an effective review and comparison of the bids received. Though over the engineer's estimate, staff determined the apparent low bid generally corroborates with current construction cost trends, which have substantially increased from last year 2 since the engineer's estimate was prepared. Staff did determine the apparent low bid by Taft Electric Company is responsive to the bid documents. Staff also determined Taft Electric Company to be responsible based on reference checks. The proposed Construction Contract is shown as Attachment C.

Staff also evaluated the scenario of reissuing the Notice Inviting Bids for a third time.

However, this project is considered a traffic safety priority intersection as identified by the Adopted Local Roadway Safety Plan
3 , and a third readvertisement does not
guarantee the City with receiving a lower bid or receiving any bids.

The Contract Time to complete the project is 180 working days from the date of the City's Notice to Proceed.

Consulting Construction Management and Inspection Services The Agreement with Flowers & Associates, Inc. is for construction management and inspection services. Staff's Civil Engineer and Engineering Technician positions would typically perform the construction management and inspection for this type of project.

However, the Civil Engineer position is still vacant, and the Engineering Technician position is only available. The details of Flowers & Associates, lnc.'s scope of work are shown in the proposed Agreement as shown in Attachment D.

POLICY CONSISTENCY
The recommendation is consistent with many of the goals and policy statements in the City's General Plan Circulation Element. In particular:
• Objective C-4; Improve the Carpinteria Avenue corridor to ensure adequate traffic flow, safe bicycle use and improved aesthetic qualities, • C-7b; Develop safe and direct pedestrian accessibility between residential areas, schools, parks, and shopping areas in both new and existing urban areas, • C-7c; Provide safe mobility for the physically handicapped through the design of street improvements and public facilities,
• and C-7e; Provide continuous sidewalks, where appropriate, for safe pedestrian circulation and consider creative alternatives for such issues, 2 "Materials Prices Soar 20% Over the Last Year; Bid Prices Accelerate but Continue to Lag Cost Increases." Editorial. Construction Business Owner. 22 February 2022 3 On April 22, 2022, the City Council adopted Resolution No. 6119, approving the Local Roadway Safety Plan.

Construction Contract for Carpinteria Avenue and Palm Avenue Intersection Improvements Project · December 12, 2022
Page4
Circulation needs are typically granted high priority in municipal capital budgets, (Policy C-3J).

FINANCIAL CONSIDERATIONS
The Fiscal Year 2022/23 Capital Improvements Program Budget allocated a total amount of $354,000. The overall construction cost is a summation of the apparent low bid (i.e. total bid), construction contingency, and consulting construction management and inspection services fee. The following table summarizes the proposed revenue and expense:

Revenue
Capital Improvement Projects Fund $354,000
(includes Measure A and Traffic Development Impact Fees) Measure X (additional appropriation) $382,000
Total $736,000
Expense
Construction Contract (Total Bid) $623,800
Construction Contract Contingency (10%) $62,380
Construction Manacernent and Inspection $49 458
Total $735,638
Total (rounded up to nearest thousand) $736,000
Based on the overall construction cost ($735,638), there is a shortfall of approximately $382,000 from the original said allocation for the project. An additional appropriation of $382,000 from Measure X Fund is proposed in order to fully fund the project. The current, unaudited balance of Measure X Fund is $2,646,942.

LEGAL AND RISK MANAGEMENT CONSIDERATIONS
The recommendation is consistent with the formal bidding procedures of the Uniform Construction Cost Accounting Act (Public Contract Code Section 22030 et al.).

The recommendation is also consistent with the Adopted Local Roadway Safety Plan as a traffic safety priority intersection.

OPTIONS

1. Award a construction contract to Taft Electric Company in the total bid amount of $623,800; authorize the City Manager to execute an Agreement with Flowers & Associates, Inc. to provide construction management and inspection services in an amount not-to-exceed $49,458; and approve additional appropriation in the total amount of $382,000 from Measure X Fund to Fiscal Year 2022/23 Capital Construction Contract for Carpinteria Avenue and Palm Avenue Intersection Improvements Project December 12, 2022

Improvements Program Budget for the Carpinteria Avenue and Palm Avenue Intersection Improvements Project. (Staff recommendation)

2. The City Council could choose to not approve the recommendation and direct staff as determined appropriate. This would result in the project being delayed.

PRINCIPAL PARTIES EXPECTED AT MEETING
There are no principal parties expected at the meeting.

ATTACHMENTS
Attachment A:

Attachment B:

Attachment C:

Attachment D:

Location Map
Bid
Construction Contract for Taft Electric Company
Proposal from Flowers & Associates, Inc.

Staff contact:

John L. Ilasin, Public Works Director
[email protected]; (805) 880-3402
Reviewed by:

Dave Durflinger, City Manager
[email protected]; (805) 755-4400

ATTACHMENT A
Location Map
Source: Google Maps. 2022

ATTACHMENT B
Bid

THIS PAGE INTENTIONALLY LEFT BLANK

CONTRACTOR'S BTD
PROJECT: Carpinteria Avenue and Palm Avenue Intersection Improvements Project __ D_e_ce_m_be_r_0_l ,20 22
The undersigned, as Bidder, declares that it has examined all of the Contract Documents contained in the above referenced Project and Bid, and that it shall contract with the City on the form of contract provided therewith to do everything necessary for the fulfillment of this contract at the price and on the terms and conditions therein contained.

The following are included and are to be considered as forming a part of this bid: (I) Bidding Schedule, (2) Bid Certificate, (3) Bidder's License and Experience Statements, (4) List of Subcontractors, (5) Noncollusion Affidavit, and (6) Bidders Statement Regarding Insurance Coverage. We acknowledge that addenda numbers _O __ to _O __ have been delivered to us and have been examined as part of the contract documents.

Attached is a Bid Bond duly completed by a guaranty company authorized to carry on business in the State of California in the amount of at least 10% of the total amount of our Bid, or alternatively there is attached a certified or cashier's check payable to the City, in the amount of at least I 0% of the total amount of our Bid.

If our Bid is accepted, we agree to sign the contract form and to furnish the performance bond and the material and labor bond (each to be 100% of the bid amount) and the required evidences of insurance within ten (10) calendar days after receiving written notice of the award of contract.

We further agree if our Bid is accepted and a contract for the perforrnance of the work is entered into with the City, to so plan the work and lo prosecute it with such diligence that all of the work shall be completed within the time stipulated in Section C (General Provisions Modifications) Modifications to Standard Specifications, Section 6 (paragraph 6- 7.1.1 ).

Bidders Mailing Address: Taft Electric Company
1694 Eastman Ave
Ventura, CA 93003
(N;r~:==:::~---------,--
Authorized Signature Anthony Valentino
(If Company is a Corporation, provide corporate
resolution per Information for Bidders paragraph A2.05) California CCO/President
State of Incorporation/Formation (if entity) Title

CONSENT TO ACTION OF BOARD OF DIRECTORS

OF TAFT ELECTRIC COMPANY

TAKEN WITHOUT MEETING
.

1. I
Pursuant to the authority set forth in Section 307{b) of the California Corporation Code, the undersigned, being the majority of the members of the Board of Directors of this Corporation, hereby consent to take actions and adopt the resolutions contained in this document without a meeting:

WHEREAS: It is the best interest of this corporation to authorize employees to contract and obligate the corporation in the ordinary course of business.

NOW, THEREFORE, BE IT RESOLVED: That the following employees be, and they hereby are, authorized to sign contracts and obligations on behalf of this corporation:

James Marsh
Anthony Valentino
Carol Smith
Derrick Means
James Eddy
CEO
CCC/President
Controller/Corporate Secretary
Vice President of Estimating
Executive Vice President
.
{ I
This consent to action taken without a meeting is directed to be filed with the minutes of this corporation, and said action is to have the same force and effect as if a meeting of the Board of Directors had been held.
th of June 2022.

Carol Smith - Secretary
.
~\
I

BID CERTIFICATE
(if Corporation)
ST A TE OF California
COUNTY OF Ventura
SS:

I CERTIFY that a meeting of the Board of Directors of -=T--=a=f-=-- t=E=--=l-=e--=c-=: t1:..:: ·i-=- c-C=o-°' mc:Jp1::.a:::nc:.y.,___ a corporation existing under the laws of the Stale of California the following resolution was duly passed and adopted:
held on 22th of June , 2022,
1st
"RESOLVED, that Anthony Valentino , as
CCO/President President of the Corporation, be and is
authorized to execute the Bid dated June 22 , 20 22, to the City of Carpinteria and that its execution of the Bid, attested by the Secretary of the Corporation, and with the Corporate Seal affixed, shall be the official act and deed of this Corporation."
I further certify that said resolution is now in full force and effect.

IN WITNESS WHEREOF, I have set my hand and affixed the official seal of the corporation this ,d,yofDecemher ,2022. ~
Se · ary arol Smith
(SEAL)
BID CERTIFICA n:
(if Partnership)

STATE OF
COUNTY Of
SS:
· I CERTIFY that a meeting of the Partners of _
a partnership existing under the laws of the State of , held on , 20_, the following resolution was duly passed and adopted:
"RESOLVED, that , as
________________________ of the Partnership, be and is authorized to execute the Bid dated , 20_, to the City of Carpinteria and that its execution thereof, attested by the shall be the official act and deed of this Partnership." I further certify that said resolution is now in full force and effect.

IN WITNESS WHEREOF, I have set my hand this , day of , 20_.

Partner
(SEAL)

BID CERTIFICATE
(if Joint Venture)

STATE OF

COUNTY OF
SS:

I CERT[FY that a meeting of the Principals of the _
a joint venture existing under the laws of the State of , held on , 20_, the following resolution was duly passed and adopted:
"RESOLVED, that , as
_________________________ of the Joint Venture, be and is authorized to execute the Biel dated , 20_, to the City of Carpinteria and that its execution thereof, attested by the shall be the official act and deed of this Joint Venture."
[ further certify that said resolution is now in full force and effect.

IN WlTNESS WHEREOF, I have set my hand this , day of , 20_.

Managing Partner
(SEAL)

BIDDING SCHEDULE
PROJECT: Carpinteria A venue and Palm Avenue Intersection Improvements Project Tile cost of all labor, material and equipment necessary for the comp lei ion of tile work itemized, even though nol shown or specified, shall be included in the unit price for the various items shown herein. The Owner reserves the right to increase or decrease the quantity of any item or omit items as may be necessary, and the same shall in 110 way affect or make void the contract, except that appropriate additions 01· deductions frorn the contract torn! price will be made at the stipulated unit price.

The Owner reserves the right to reject any and all bids, to waive any informality in a bid, and to make awards in the interest of the Owner.

The Contractor shall perform an independent take off of the plans and bid accordingly. Quantities listed in the Bid Schedule is intended only as a guide for the Contractor as to the anticipated order of magnitude of work. The Contractor will be reimbursed for the quantity of items required by the Contract Documents and shown on the plans to neat line and grade or as actually installed.

The Contractor will not be reimbursed for work performed for its convenience, or as required to adapt to field conditions, or work outside of that required by the Contract Documents.

The cost of all labor, material and equipment necessary for the completion of the work itemized under this schedule, even though not shown or specified, shall be included in the unit price for the various items shown herein.

Item '
No,
Item -Description .Unit Quantity Unit Price. Total.Price . -
-,
- - . ---
I Mobilization LS I $ 55,150.00 $ 55,150.00
---
2 Temporary Traffic Control LS 1 $ 31,500.00 $ 31,500.00 3 Clearing and Grubbing LS l s 36,750.00 $ 36,750.00
--
4 Stonnwater Pollution Control LS l $ 2,650.00 $ 2,650.00 5 Salvage Light Standard T.S I $ 2,500.00 $ 2,500.00
---------
6 Minor Concrete- Sidewalk SF 180 s 49.35 $ 8,883.00
7 Minor Concrete- Curb and Gutter (6") LF 250 $ 78.75 $ 19,687.50 8 Minor Concrete- Curb Only (6") LF 100 $ 42.00 s 4,200.00 ---· - ---- --- -- ----
9 Minor Concrete- Curb Ramp EA 2 $ 12,600.00 $ 25,200.00 10 Detectable Warning Surface SF 30 $ 95.60 $ 2,868.00
II Asphalt Concrete Pavement TON 7 $ 467.50 $ 3,272.50
12 Concrete Pavement (6") SF 140 $ 42.00 $ 5,880.00
13 Processed Miscellaneous Base CY 9 $ 368.00 $ 3,312.00 14 Traffic Signal System LS l $ ;7 ~ h~l .oo s ~1t..,¼~Z.oQ_ 15 Traffic Striping LS I $ 13 965.00 $ 13,965.00
16 Remove and Replace 4" PVC Underdrain LS l $ 15 750.00 $ 15 750.00 ---··-- --- ··-·-·- Adjust Utility Box, Water Valve Cover, and
17 Utility Manhole Frame and Covers Sets to LS l $l611SO.'DO $ l,; ·1-- o Grade
., 1 ':lV, 0
TOTAL BID $ "'1..j· Boo,,ou
Total Bid (in words)
1;,1)(. UvµnQ l:!O '1'll2W.V11{ ·f lA:'.P ..... ¢1='.' :Cih?v:.u-wn ~,c. irr 1-tv.J oO..\:Q \20,,.Lf\O- <.; The award of bid will be based in part on the lowest Bidding Schedule total. The specific unit prices shall govern if there is a mathematical discrepancy in the figures. The Contractor shall notify the Engineer prior to construction, of any difference between estimated quantities and actual quantities.

The Owner reserves the right to increase or decrease the quantity of any item or omit items as may be deemed necessary due to budget limitations or constraints, and the same shall in no way affect or make void the contract, except that appropriate additions or deductions from the contract total price will be made at the stipulated unit price.

Taft Electric Company
Company Name of Bidder thorizedS
~
ignaturd\:ho
-
ny Valentino
CCO/President
BID BOND (10%)
PROJECT: Carpinteria Avenue and Palm A venue Intersection Improvements Project KNOW ALL BY THESE PRESENTS, that we, the undersigned, Taft Electric Company _______________ as Principal, and Fidelity and Deposit Company of Maryland as Surety, are hereby held and firmly bound unto THE CITY OF CARPINTERIA (hereinafter called "Owner") in the penal sum of Ten .Percent (10%) of the Total Amount Bid for the payment of which well and truly to be made, we jointly and severally bind ourselves, our heirs, executors, administrators, successors, and assigns. Signed this-~ day of November • 20~.

The condition of the above obligation is such that whereas the Principal has submitted to THE CITY OF CARPINTERIA a certain bid made a part of this bond to enter into a contract in writing, for the Carpinteria Avenue and Palm Avenue Intersection Improvements Project

NOW, THEREFORE,
(a)
(b)
If said Bid shall be rejected; or in the alternate,
If said Bid shall be accepted and the Principal shall, within the time and in the manner required in the "Notice Inviting Bids" and "Information for Bidders," execute and deliver a contract in the Form of the Agreement bound within the Contract Documents (properly completed in accordance with such Bid), shall furnish a bond for its faithful performance of such contract and for the payment of all persons performing labor or furnishing materials in connection with such contract, shall furnish the required certificates of insurance and endorsements and shall in all other respects perform the agreement created by the acceptance of such Bid;
then this obligation shall be void, otherwise the same shall remain in full force and effect; it being expressly understood and agreed that the liability of the Surety for any and all claims under this bond shall, in 110 event, exceed the penal amount of this obligation as stated.

The Surety, for value received, stipulates and agrees that the obligations of such Surety and its bond shall be in no way impaired or affected by any extension of the time within which the Owner may accept such Bid; and snch Surety waives notice of any such extension. In the event suit is brought upon this bond by Owner and Owner prevails, Principal and Surety shall pay all costs incurred by Owner in such suit, including reasonable attorneys' fees and costs to be fixed by the court.

IN W1TNESS WHEREOF, the Principal and the Surety have set their hands and seals, and such of them as are corporations have caused their corporate seals to be affixed and these presents to be signed by their proper officers, the day and year first set forth above.

Taft Electric Company
Prine~// _____.Aa..----
B
SE
y:

AL
~
Fidelity and Deposit Company of Maryland
Surety
By: ~~rY _
Reece Joel Diaz, Attorney-in-Fact
CALIFORNIA ALL-PURPOSE ACKNOWLl!DGMENT CIVIL CODE§ 1189 A notary public or other officer completing this certificate verifies only the identity of the Individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

State of California
County of Orange
O r Iv"'\ '_J l.i r; 2022 bl n ·_· __ v before me, H_e_a_th_e_r_R_o_s_e_S_a_lt_a_re_l_li_, _N_o_ta_ry.,__P_u_i_c _ Date Here Insert Name and Title of the Officer
personally appeared R_e_e_c_e_J_o_el_D_ia_z _
Name(s) of Signer(s)
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) ls/are subscribed to the within Instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENAL lY OF PERJURY under the laws
of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signatu~fu
Si
V\OJ
gnature
~
of Notary
J
Pu
(i
bli
~
c
Place Notary Seal Above
---------------OPTIONAL---------------
Though this section is optional, completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document.

Description of Attached Document
Title or Type of Document: Document Date: _
Number of Pages: Slgner(s) Other Than Named Above: _
Capacity(les) Claimed by Slgner(s)
Signer's Name: _
Corporate Officer - Title(s): _
, . ' Partner - I l Limited I J General
, Individual l:xl Attorney in Fact
Trustee I I Guardian or Conservator
Other: _
Signer Is Representing: _
Signer's Name: _
I Corporate Officer - Title(s): _
I Partner - I I Limited : • General
, 1 Individual ! 1 Attorney in Fact
' 1 Trustee ! Guardian or Conservator
I ! Other: _
Signer Is Representing: _
~A8™~-m~w~'™~"lrot:<,,.;c..,..,'1il<Nl,-1X--'Q<,-i.:t<,~ ©2014 National Notary Association• www.NationalNotary.org • 1-800-US NOTARY (1-800-876-6827) Item #5907 ZURICH AMERlCAN INSURANCE COMPANY

COLONIAL AMERICAN CASUALTY AND SURETY COMPANY
FIDELITY AND DEl'OSIT COMPANY 011 MARYLAND
POWEU 01<' ATTORNEY
KNOW ALL MEN BY TI-IESE PRESENTS: That the ZURICH AMERICAN INSURANCE COMPANY, a corporation of the State ofNew York. the COLONIAL AMERICAN CASUALTY AND SURETY COMPANY, a corporation of the State of Illinois, and the FIDEUTY AND DEPOS1T COMPANY OF MARYLAND a corporation of the State of Illinois (herein collectively called the "Companies"), by Robert D. Murray, Vice President, in pursuance of authority granted by Article V, Section 8, of the By-Laws of said Companies, which are set forth on the reverse side hereof and are hereby certified to be in full force and effect on the date hereof, do hereby nominate, constitute, and appoint James A. SCHALLER, Heather SALTARELLI, Mike PARIZLNO, Rachelle RHEAULT, Rhonda C. ABEL, Kim LUU, Jeri APODACA, Janice R. MARTIN, Leigh MCDONOUGH, Reece Joel DIAZ of Irvine, California, its true and lawful agent and Attorneyin-Fact, to make, execute, seal and deliver, for, and on its behalf as surety, and as its act and deed: any and all bonds and undertakings, and the execution of such bonds or undertakings in pursuance of these presents, shall be as binding upon said Companies, as fully and amply, to all intents and purposes, as if they had been duly executed and acknowledged by the regularly elected officers of the ZURICH AMERICAN INSURANCE COMPANY at its office in New York, New York., the regularly elected officers of the COLONIAL AMERlCAN CASUALTY AND SURETY COMPANY at its office in Owings Mills, Maryland., and the regularly elected officers of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND at its office in Owings Mills, Maryland., in their own proper persons.

The said Vice President does hereby certify that the extract set forth on the reverse side hereof is a true copy of Article V, Section 8, of the By-Laws of said Companies, and is now in force.

IN WITNESS WHEREOF, the said Vice-President has hereunto subscribed his/her names and affixed the Corporate Seals of the said ZURICH AMEUICAN INSURANCE COMPANY, COLONIAL AMERICAN CASUALTY AND SURETY COMPANY, and FIDELITY AND DEPOSIT COMPANY OF MARYLAND, this l6th day ofMarch, A.D. 2022. ,,,,,,,,~11, .. ,,,,,, ,,,,,,.,111,11,,,,., 1,,111111111,,,,, ,s•~ e,1~~~'.'t JJ)o-'•,,.. ..~•'tl'\;~~:•.v~~·~.. .. .. ,,,• l)f11i Co,,., .)'•,,, t4'1~~~t> O'f~~.:~;-\f~f~~•;J.P 0/4~~~\C/\ !-: o/1~~()~;.~~ ~>; ,.,., SEAL incE-<i 'SEAL~;?.,,?,'-'SEAL"'~' \~· •<~J\~\ 1.~,., /(J\:1~ !.~ . ..-?9
,,,,,,,,,,,111,,,.11'''''.. '•,,,,t!~Y1~~1~~~.,,,•' ... . ,,,,,,,,,,,,1,,,11'''''' ATT'ES1 ... :

ZURICH AMERICAN INSURANCE COMPANY

COLONIAL AMERICAN CASUALTY AND SURETY COMPANY

FIDELITY AND DEPOSIT COMPANY OF MARYLAND
By: Robert D. Murray
Vice President
By: Dawn E. Brown
Secretary
State of Maryland
County of Baltimore
On this 16th day of March, A.O. 2022, before the subscriber, a Notary Public of the State of Maryland, duly commissioned and qualified. Robert D.

Murray, Vice President and Dawn E. Brown, Secretary of the Companies, lo me personally known to be the individuals and officers described in and who executed the preceding instrument, and acknowledged the execution of same, and being by me duly sworn. dcposcth and saith, that he/she is the said officer of the Company aforesaid, and that the seals affixed to the preceding instrument are the Corporate Seals of said Companies, and that the said Corporate Seals and the signature as such officer were duly affixed and subscribed tu the said instrument by the authority and direction of the said Corporations.

IN TESTIMONY WHEREOF, f have hereunto set my hand and affixed my Official Seal the day and year first above written.

Constance A. Dunn, Notary Public
My Commission Expires: July 9, 2023
Authenticity of' this bond can be confirmed at bondvalidator.zurichna.com or 410-559-8790 C
•
ALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CIVIL CODE § 1189
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

State of California
County of Ventura
On 12/6/22 before me, Elizabeth Fernandez, Notary Public Date Here Insert Name and Title of the Officer
personally appeared Anthony Valentino
Name(s) of Signer(s)
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENAL TY OF PERJURY under the laws
of the State of California that the foregoing paragraph is true and correct.

ELIZABETH FERNANDEZ
Notary Public · California
Ventura County ~
Commission ll 2380202
~ My Comm. Expires Oct 26, 2025 f Notary Public
Place Notary Seal Above
---------------OPTIONAL---------------
Though this section is optional, completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document.

Description of Attached Document
Title or Type of Document: _
Document Date: Number of Pages: _
Signer(s) Other Than Named Above: _
Capacity(ies) Claimed by Signer(s)
Signer's Name: _
D Corporate Officer - Title(s): _
D Partner - D Limited D General
D Individual D Attorney in Fact
D Trustee D Guardian or Conservator
D Other: _
Signer Is Representing: _
Signer's Name: _
D Corporate Officer - Title(s): _
□ Partner - D Limited D General
D Individual D Attorney in Fact
D Trustee D Guardian or Conservator
D Other: _
Signer Is Representing: _

BIDDER'S STATEMENT REGARD ING

INSURANCE COVERAGE
PROJECT: Carpinteria Avenue and Palm Avenue Intersection Improvements Project Bidder hereby certifies that it has reviewed the insurance coverage requirements in the Contract Documents. Should it be awarded the contract for the Project, Bidder further certifies that it can meet all the Contract Documents requirements for insurance including insurance coverage of its subcontractors.

Taft Electric Company
Bidder
By__,,_ W-~-4._._1_- -
Anthony Valentino
CCO/President
Title
12/1/2022
Dated

LIST OF SUBCONTRACTORS
Section 410 I of the Public Contract Code requires the Bidder to list below the name and the location of the place of business of each subcontractor who will perform work or labor or render service to the prime contractor in or about the construction of the work or improvement, or a subcontractor licensed by the State who, under subcontract to the prime contractor, specially fabricates and installs a portion of the work or improvement according to detailed drawings contained in the plans and specifications, in an amount in excess of one-half of I percent (.5%) of the prime contractor's total bid. The Bidder shall also list below the portion of the Work which will be done by each subcontractor under this Contract. The Bidder shall list only one subcontractor for each portion as is defined by the Bidder in its Bid. The Bidder shall perform not less than forty percent (40 %) of the Work with its own forces (i.e., without subcontracting). The forty percent requirement shall be understood to refer to the portion of the Work, the value of which totals not less than forty percent of the Contract Price.

Failure lo comply with this requirement will render the Bid non-responsive and may cause its rejection.

Work to be Performed Subcontractor's Subcontractor's Percent of Total Subcontractor's Name License Number DIR Number Bid & Address
Clearing & Grubbing, 710580 l0000024l0 2.:;i Toro Enterprises concrete asphalt detectable
warning 'surface: &
traffic striping
Note: Attach additional sheets if required.

I

BIDDER'S LICENSE AND EXPERIENCE STATEMENT
The Bidder shall furnish the following information. Failure to comp Iv with this requirement will render the bid info11m1I and may cause its rejection. Additional sheets may be attached if necessary. Should the contract be awarded to the Bidder, then the legal address described below shall be used for all communications and notices with the Bidder.

Bidder hereby certifies that it has reviewed the insurance coverage requirements specified in the Contract Documents. Should it be awarded the contract for the work, Bidder further certifies that it can meet all the Contract Documents requirements for insurance including insurance coverage of its subcontractors. (1) Address: 1694EastmanAve
Ventura, CA 93003
(2) Type of Firm:
(3) Telephone:

Facsimile:

Individual __ Partnership __ Corporation _V
805-642-0121
805-644-1542
(4) Bidder's License:

Taft Electric Company
Primary Class:

License No:

Expiration Date:

DIR No:

A, B, C-10 & C-7
772245
12/31/2023
70000000149
The Bidder is required to hold a valid Class A contractor's license at the time of bid, when the Contract is awarded, and for the duration of the Contract.

Supplemental classifications held, if any:
(5) Names and titles of all members of the firm:

James Marsh, CEO
Anthony Valentino, President/COO
Carol Smith, Corporate Secretary
Derrick Means, V.P. of Estimating
James Eddy, Executive V.P.
(6) Number of years a contractor in construction work of this type: 76 (7) Five comparable projects recently constructed by Bidder:
(Bidder shall also include its subcontractor's experience for all types of work covered by its bid. Additional sheets may be used.)
PROJECTNO. I
Owner Name:

Contact Name:

Contact Address:

Telephone:

Contract Amount:

Date Started:

Date Completed:

Design Engineer:

Contact Name:

Contact Address:

Oak.wood Communities/ City of Oxnard
Sean Ginncvcr
64 Maxewll
Irvine CA 926 l 8
805-201-7144
$414,000.0
9/20/21
8/31122
Huitt-Zoliars
Adam J. Lunzer
2603 Main Street Suite 400
~,_C~A~C~t2~6~1~4 _
Telephone:
949-988-5815
Construction Manager:

Contact Name:

Contact Address:

Telephone:

PROJECT NO. 2
Owner Name:

Contact Name:

Contact Address:

Telephone:

Contract Amount:

Date Started:

Date Completed:

Design Engineer:

Contact Name:

Contact Address:

Telephone:

Construction Manager:

Contact Name:

Contact Address:

Telephone:

PROJECT NO. 3
Owner Name:

Contact Name:

Contact Address:

Telephone:

Contract Amount:

Date Started:

Date Completed:

Design Engineer:

Contact Name:

Contact Address:

Telephone:

Construction Manager:

Contact Name:

Contact Address:

Telephone:

PROJECT NO. 4
Owner Name:

Contact Name:

Contact Address:

Oakwood Communities
Sean Ginnever
64 Maxewll, Irvine, CA 92618
805-201-7144
City of Santa Barbara
7:Iill Leonar
630 Garden St.,
Santa Barbara CA 93 l02
805-564-5377
$633k
3/2/21
10/31/22
Associated Transportation Engineers
Richard L. Pool
100 N. Hope Avenue, Suite 4
Santa Barbara, CA 93110
805-687-4418
C.A. Rasmussen
Doug Misley
28548 Livingston Ave.

Valencia CA 91355
661-367-9040
New Hall Land & Fanning Company
Bob Brazeil
25124 Springfield Court, Suite 300
Valencia CA 91355
661-255-4039
$2.9mill
9/30/20
12/28/21
Advanctec Consulting Engineers
Keith Rand
21700 Copley Drive, Suite 350
Diamond Bar CA 91765
909-860-6222
New Hall Land & Farming Company
B..o..b.J3'-'--ra""z""'e,..., ilL- _
25124 Springfield Cour.t,__S__uite 300
Y.alencia CA 9 l 355
66 I -2 55-4""' 03.,_.,9'-------
AGI General Contracting/City of Oxnard
Emmanual Velasco
8210 Katella Ave Suite I, Stanton, CA 90680
Telephone:

Contract Amount:

Date Started:

Date Completed:

Design Engineer:

Contact Name:

Contact Address:

Telephone:

Construction Manager:

Contact Name:

Contact Address:

Telephone:

PROJECT NO. 5
Owner Name:

Contact Name:

Contact Address:

Telephone:

Contract Amount:

Date Started:

Date Completed:

Design Engineer:

Contact Name:

Contact Address:

Telephone:

Construction Manager:

Contact Name:

Contact Address:
(8)
Telephone:

List of References
714-934-8066
_R6lk
7 /9/2 L
11/18/22
Associated Transportation Engineers
Richard L. Pool
100 N. Hope Sss. Suite 4
Santa Barbara. CA 93110
805-687-4418
AGl General Contracting/City of Oxnard
Emmanual Velasco
8210 Katella Ave Suite l
Stanton. CA 90680

11.4-934-8066
Krismar Construction Co., Inc./City of Burbank
Cameron Hudson
2901 Warner Blvd
Burbank, CA 91505
818-840-290 l
$392k
3/1/2 l
10/26/22
PSOMOS
Arief Naftali
27830 A venue Stanford, Suite 200
Santa Clarita, CA 91355
661-219-6000
Krismar Construction Co., Inc./
Cameron Hudson
2901 Warner Blvd
Burbank CA 9l505
818-840-2901
The following information should contain persons or entities familiar with the Bidder's Work. All five references shall be provided and all infonnation listed must be completed:

1. Name of Agency:

Agency Address and Telephone
Contact Person:

Type of Construction Project:

Contract Amount:

2. Name of Agency:

Agency Address and Telephone
Contact Person:

Type of Construction Project:

City of Oxnard
214 South C Street.Oxnard, CA 93030
805-385-8206
Kumar Neppalli
Traffic Signals,
$2.9 mill
Jonathan Jordan
501 Poli Street,Vetura, CA 93001
805-652-4533
Jonathan Jordan
_Traffic Signals & Streetlights
Contract Amount: $230k

3. Name of Agency:

Agency Address and Telephone
Contact Person:

Type of Construction Project:

Contract Amount:

4. Name of Agency:

Agency Address and Telephone
Contact Person:

Type of Construction Project:

Contract Amount:

5. Name of Agency:

Agency Address and Telephone
Contact Person:

Type of Construction Project:

Contract Amount:

City of Santa Clarita
23920 Valencia Blvd Santa Clarita, CA 91355
661-286-4002
Cesar Romo
.Iraffic.Signaldnterconnect
Ji5.ill),.___ _
City of Thousand Oaks
2100 Thousand Oaks Blvd
Thousand Oaks, CA 91362. 805-449-2100
Robert Sweeney
Traffic Signals
$400k
City of Camarillo
601 Carmen Drive, Camarillo CA 93010
805-388-5300
Ryan Strawser
Traffic Signal
375k
(9) Date and person who inspected site of the proposed work for your firm:

Name: __ D_a~v_e~N_o_r_wi_n_e _
Date: 11 21 22
( I 0)
( 11)
The Bidder represents that it has personally examined the site, carefully read the Contract Documents and satisfied itself as to its ability to perform the work for the project, including all attending difficulties.

The Bidder acknowledges by affixing its signature hereto, that it is aware of any and all representations made herein, which are made under the penalty of perjury,
Name of Bidder: Taft Electric Company
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Anthony Valentino, CCO/President

NONCOLLUSION AFFIDAVIT
(TO BE EXECUTED BY BIDDER AND SUBMITTED WITH BID)
ST ATE OF California
COUNTY OF Ventura
SS:

Anthony Valentin9 being first duly sworn, deposes and says that he or she is CCO/President of Taft Electric Company , the party making the foregoing bid, that the bid is not made in the interest of, or 011 the behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are hue; and further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid."
Dated: l 2/1/2022 Bidder:_T_a_f_t _E_le_c_t_ri_c~C_o_m_p~a_ny __ (~-fi:tv.1entino
Title: __ C_C_O_/_P_re_s_id_e_n_t _
By:

Subscribed and sworn to before me this
---------• 20_
day of
Notary Public
(SEAL)
C
•
ALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CIVIL CODE§ 1189
A notary public or other officer completing this certificate verifies only the identity of the Individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

State of California
County of Ventura
On 12/6/22 before me, Elizabeth Fernandez, Notary Public Date Here Insert Name and Title of the Officer
personally appeared Anthony Valentino
Name(s) of Signer(s)
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENAL TY OF PERJURY under the laws
of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and offlclal seal.

ELIZABETH FERNANDEZ
Notary Public - Californta
Ventura County ~
Commission# 2380202
My Comm. Expires Oct 26, Z025
Signatur
f Notary Public
Place Notary Seal Above
---------------OPTIONAL---------------
Though this section is optional, completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document.

Description of Attached Document
Title or Type of Document: _
Document Date: Number of Pages: _
Signer(s) Other Than Named Above: _
Capacity(ies) Claimed by Signer{s)
Signer's Name: _
D Corporate Officer - Title(s): _
D Partner - D Limited D General
D Individual D Attorney in Fact
D Trustee D Guardian or Conservator
D Other: _
Signer Is Representing: _
Signer's Name: _
D Corporate Officer - Title(s): _
D Partner - D Limited D General
D Individual D Attorney in Fact
D Trustee D Guardian or Conservator
D Other: _
•
Signer Is Representing: _
©2016 National Notary Association· www.NationalNotary.org • 1-800-US NOTARY (1-800-876-6827) Item #5907

BIDDER'S LICENSE AND EXPERIENCE STATEMENT
The Bidder shall furnish the following information. Failure to comply with this requirement wil I render the bid informal and may cause its reiection. Additional sheets may be attached if necessary. Should the contract be awarded to the Bidder, then the legal address described below shall be used for all communications and notices with the Bidder.

Bidder hereby certifies that it has reviewed the insurance coverage requirements specified in the Contract Documents. Should it be awarded the contract for the work, Bidder further certifies that it can meet all the Contract Documents requirements for insurance including insurance coverage of its subcontractors. (1) Address: _
(2) Type of Firm:
(3) Telephone:

Facsimile:

Individual Partnership __ Corporation __
(4) Bidder's License: Primary Class:

License No:

Expiration Date:

DIR.No:
(5)
The Bidder is required to hold a valid Class A contractor's license at the time of bid, when the Contract is awarded, and for the duration of the Contract.

Supplemental classifications held, if any:

Names and titles of all members of.the film:
(6) Number of years a contractor in construction work of this type:
(7) Five comparable projects recently constructed by Bidder:
(Bidder shall also include its subcontractor's experience for all types of work covered by its bid. Additional sheets may be used.) Subcontractor's Experience - Toro Enterprises PROJECT NO. 1
Owner Name:

Contact Name:

Contact Address:

Telephone:

Contract Amount:

Date Started:

Date Completed:

Design Engineer:

Contact Name:

Contact Address:

CITY OF VENTURA

DAVID GIL
501 POLI ST.VENTURA ,CA 93001
805-841-2775
$1,067,519
10/2020
11/2020

CITY OF VENTURA

MARK GARCIA
501 POLI ST,VENTURA ,CA 93001
Subcontractor's Experience -Toro Enterprises
Telephone: 805-658-4 7 89
Construction Manager:

Contact Name:

Contact Address:

Telephone:

PROJECT NO. 2
Owner Name:

Contact Name:

Contact Address:

Telephone:

Contract Amount:

Date Started:

Date Completed:

Design Engineer:

Contact Name:

Contact Address:

Telephone:

Construction Manager:

Contact Name:

Contact Address:

Telephone:

PROJECT NO. 3
Owner Name:

Contact Name:

Contact Address:

Telephone:

Contract Amount:

Date Started:

Date Completed:

Design Engineer:

Contact Name:

Contact Address:

Telephone:

Construction Manager:

Contact Name:

Contact Address:

Telephone:

PROJECT NO. 4
Owner Name:

Contact Name:

Contact Address:

MARK GARCIA
501 POLI ST,VENTURA ,CA 93001
805-658-4789

COUNTY OF VENTURA

CHRISTOPHER COOPER
800 SOUTH VICTORIA.VENTURA.CA 93009
805-654-2018
$360,350
712020
912020

PUBLIC WORKS ENGINEER

ARIEL BRAZA
800 SOUTH VICTORIA.VENTURA.CA 93009
805-654-2018

ARIEL BRAZA
800 SOUTH VICTORIA.VENTURA,CA 93009
805-654-2018

CITY OF SANTA PAULA

SARAH WHITE
970 VENTURA ST, SANTA PAULA ,CA
805-658-6800
$1,194,329
5/2020

PHENOIX CIVIL ENGINEER INC

JON TURNER
535 E MAIN ST,SANTA PAULA,CA
805-658-6800

SARAH WHITE
970 VENTURA ST, SANTA PAULA ,CA
805-658-6800

CITY OF GLENDALE

SAUMIL MODY
633 EAST BROADWAY ROOM 205,
GLENDAL,CA 9126
Subcontractor's Experience - Toro Enterprises
Telephone:

Contract Amount:

Date Started:

Date Completed:

Design Engineer:

Contact Name:

Contact Address:

Telephone:

Construction Manager:

Contact Name:

Contact Address:

Telephone:

PROJECT NO. 5
Owner Name:

Contact Name:

Contact Address:

Telephone:

Contract Amount:

Date Started:

Date Completed:

Design Engineer:

Contact Name:

Contact Address:

Telephone:

Construction Manager:

Contact Name:

Contact Address:
(8)
Telephone:

List of References
818-937-8255
$2,433,077
11/2018
3/2020

SARKIS OGANESYAN
818-548-3945

SAUMIL MODY
633 EAST BROADWAY ROOM
205,GLENDAL,CA 9126
BT8=93 T-875",_--------

CITY OF SANTA CLARITA

RAMIRO FUENTES
23920 VALENCIA BLVD.SANTA CLARITA
CA 91355
661-286-4134
$3,347,941
9/201'9
12/19

PAVEMENT ENGINEERING, INC
3485 SACRAMENTO DR.SUITE A, SAN
LUIS OBISPO.CA
805-781-2265

RAMIRO FUENTES
23920 VALENCIA BLVD.SANTA CLARITA
CA 91355
661-286-4134
The following information should contain persons or entities familiar with the Bidder's Work. All five re.fag;_nces shall be provided and all infonnation listed must be completed:

1. Name of Agency:

Agency Address and Telephone
Contact Person:

Type of Construction Project:

Contract Amount:

2. Name of Agency:

Agency Address and Telephone
Contact· Person:

Type of Construction Project:

ATTACHMENT C
Construction Contract for Taft Electric Company

THIS PAGE INTENTIONALLY LEFT BLANK

CONTRACT
PROJECT: Carpinteria Avenue and Palm Avenue Intersection Improvements Project AMOUNT OF CONTRACT: $ 623,800.00 --~------------
THIS AGREEMENT, made and entered into this 12th day of December , 20~, by and between the City of Carpinteria (hereinafter referred to as "Owner") and Taft Electric Company _______________________ , hereinafter referred to as "Contractor".

IN CONSIDERATION OF THE MUTUAL PROMISES, COVENANTS AND CONDITIONS SET FORTH BELOW, THE PARTIES AGREE as follows:

ARTICLE I: GENERAL
Contractor agrees to perform and complete in a workmanlike manner all work required under the Bidding Schedule of Owner's Contract Documents entitled Carpinteria Avenue and Palm Avenue Intersection Improvements Project and in accordance with its Specifications and Drawings, to furnish at its own expense all labor, materials, equipment, tools, transportation, and services necessary therefor, except such materials, equipment and services as may be stipulated in the Specifications to be furnished by Owner, and to do everything required by the Agreement and the Contract Documents, for the sum of$ 623,800.00 .

ARTICLE II: PAYMENT
For furnishing all said labor, materials, equipment, tools, and services, furnishing and removing all plant, temporary structures, tools, and equipment, and doing everything required by this Agreement, the said Specifications, Drawings and other Contract Documents; for all loss and damages arising out of the nature of the work,, or from the action of the elements, or from any unforeseen difficulties which may arise during the prosecution of the work until its acceptance by said Owner, and for all risks of every description connected with the work; for all expenses resulting from the suspension or discontinuance of work, except as are expressly stipulated in the Contract Documents to be borne by Owner and for completing the work in accordance with the requirements of the Contract Documents Owner will pay, and said Contractor shall receive, in full compensation therefor, the above named price.

ARTICLE III: CONSIDERATION
Contractor agrees to perform the work according to the terms of this Agreement for the abovementioned price and owner agrees to pay Contractor at the time, in the manner, and upon the conditions stipulated in the Contract Documents. Owner and Contractor, for themselves, their heirs, executors, administrators, successors, and assigns, do hereby agree to the full performance of the covenants contained in this Agreement and in the Contract Document.

ARTICLE IV: WAGES
The general prevailing rates of per diem wages and general prevailing rate for holiday and overtime work in the locality in which the work is to be performed have been determined by the Owner. Said general prevailing rates of per diem wages are incorporated and made a part of this Agreement. The Contractor agrees that it, or any subcontractor under it, will pay not less than the foregoing specified prevailing rates of wages to all workmen employed in the execution of the Contract.

Any contractor who is awarded a public works project and intends to use a craft or classification not shown on the general prevailing wage determinations, may be required to pay the wage rate of that craft or classification most closely related to it as shown in the general determinations effective at the time of the call for bids.

ARTICLE V: HOURS AND WORKING CONDITIONS
The Owner is a public entity in the State ofCaiifornia and is subject to the provisions of the Government Code and the Labor Code of the State. It is stipulated and agreed that all provisions oflaw applicable to public contracts are a part of this contract to the same extent as though set forth this Agreement and will be complied with by the Contractor.

ARTICLE VI: CONTRACT TIMES
The Work shall be completed within 180 working days from the commencement date stated in the Notice to Proceed.

ARTICLE VII: LIQUIDATED DAMAGES
Owner and the Contractor recognize that time is of the essence of this Agreement and that the Owner will suffer financial loss if the Work is not completed within the time specified in Article 2, plus any extensions thereof allowed in accordance with the terms of the Contract Documents. The parties also recognize that the amount of Owner's actual damages in the event of such delays are impractical and infeasible to determine at this time. Accordingly, the Owner and the Contractor agree that as liquidated damages for delay (but not as a penalty), the Contractor shall pay the Owner $3,200 for each day that expires after the time specified in Article 2, plus any extensions, until actual completion of the Work. The payment of liquidated damages pursuant to this Article is for the limited purpose of compensating Owner for the costs and expenses associated with the delay in receiving the benefits and use of the Work and not for other damages that may be incurred by the Owner. The Contractor's responsibility for or payment of liquidated damages shall not in any way preclude the Owner from pursuing any of its other remedies under the Contract Documents or Laws for the Contractor's failure to complete the Work in a timely manner or otherwise satisfy its obligations as required by the Contract Documents.

ARTICLE VIII: ASSIGNMENT
No assignment by a party to this Agreement of any rights under or interests in the Contract Documents will be binding on another party without the written consent of the party sought to be bound; and specifically but without limitation monies that may become due and monies that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents.

Owner and Contractor each binds itself, its successors, assigns and legal representatives to the other party, its successors, assigns and legal representatives in respect of all covenants, agreements and obligations contained in the Contract Documents.

ARTICLE IX: COMPONENTS OF AGREEMENT
The Notice Inviting Bids, Information for Bidders, Contractor's Bid, Bid Certificates, Bidding Schedule (2 sheets), Bid Bond or other acceptable guaranty, Bidder's Statement Regarding Insurance coverage, List of Subcontractors, Bidders License and Experience Statement, Noncollusion Affidavit, Agreement Certificates, Material and Labor bond, Performance Bond, Certificate of Compliance, Worker's Compensation Certificate, Notice of Award, Acknowledgment of Notice of A ward, Insurance Endorsements, Sole Proprietor Statement, Escrow Agreement for Security Deposits in Lieu of Retention, Notice to Proceed, Closeout Agreement and Release of Claims, Insurance Specifications for Construction Contracts, Labor Provisions, General Provision Modifications (incorporating Provisions, Standard Specifications for Public Works Construction (latest edition), as modified), Special Provisions, Statutory Provisions, Specifications, Drawings and all Addenda issued by the Owner with respect to the foregoing prior to the opening of bids, are hereby incorporated in and made part of this Agreement.

IN WITNESS WHEREOF, this contract has been executed on the day and year first above written.

APPROVED AS TO FORM: BUSINESS TAX COMPLIANCE
Jena S. Acos, on behalf of Brownstein
Hyatt Farber Schreck, LLP acting as
City Attorney of the City of Carpinteria
APPROVED AS TO CONTENT:

Business Tax and Permit Inspector
OWN ER
City of Carpinteria, a Municipal Corporation
By _
Mayor
John L. Ilasin, P.E.

City Engineer

CONTRACTOR
ATTEST: By _
Brian C. Barrett, CMC, CPMC
City Clerk
Title

ATTACHMENT D
Proposal from Flowers & Associates, Inc.

THIS PAGE INTENTIONALLY LEFT BLANK
FM.. FLOWERS & ASSOCIATES, INC.

CIVIL ENGINEERING • PLANNING • CONSTRUCTION ENGINEERING W.O. 22094
September 23, 2022
Mr. John Ilasin
City of Carpinteria
5775 Carpinteria Avenue
Carpinteria, CA 93013
Subject: Proposal to provide Construction Management Services for Carpinteria Avenue and Palm Avenue Intersection Improvements
Dear Mr. Ilasin:

Pursuant to your Request for Proposals enclosed is our Proposal for Consulting Construction Management services for the subject project. We are committed to our relationship with the City of Carpinteria, and feel we have the in-depth experience and understanding to help you meet your project objectives. Our extensive experience on similar projects gives us a unique advantage in expediting the work.

Flowers & Associates proposes Tim Gaasch as the primary Project Construction Manager/Inspector with Alan Chierici and a well-qualified team of techs, inspectors and assistants lending their expertise to the project as required.

Project Specifics
The Carpinteria Avenue and Palm Avenue Intersection Project includes changes that will assist this prominent Carpinteria intersection with access to the State Park and to local schools. The project consists of placing new cur:b access ramps with adjacent curbs, light poles, traffic signals, streetlights, traffic control devices, and associated hardscape in the construction area.

This intersection controls the primary access to the Carpinteria State Park based on Palm Avenue and handles pedestrian access to the local schools. As a long time resident of Carpinteria I have witnessed the increased need for traffic control for the turns off Carpinteria Avenue on to Palm Avenue specifically on the north bound lane.

This project will require special attention to the traffic control during construction due to the high volume of both vehicular and pedestrian traffic on Carpinteria Avenue. I anticipate the construction time in the field will be only a small portion of the project duration. In today's construction heavy climate there have been many delays in material delivery especially with electrical components.

Robert A. Schmidt RCE 71335 I Vern,,n E. Williams RCE .B6CJO I Srq,hcn G. FlowCJ" s RCE 16191 I Alan H. Chicrici I Gelo re f\..la,·nn CPN 02,571 115 'vV. CANON PERDlDO STREET I SANTA BARBARA, CA 93101 I \,\IWW.Fl.O\VERSASSOC.COM J 805.%6.2224

September 23, 2022
WO. 22094
Based on our experience with similar Projects, we believe the Project can be built in 80 working days, much sooner than the 180 working days as stated in the specifications.

Concrete improvements/access ramps and electrical improvements could be built in 40 working days. We believe the unknown duration lies with delivery of the materials and possible coordination with Edison for removal of the existing street light.

SCOPE OF SERVICES
The scope of services has been determined from the above listed project requirements and on our experience with similar projects.

CONSTRUCTION CONTRACT ADMINISTRATION AND LIMITED MANAGEMENT

1. Chair project meetings including pre-construction conference and weekly construction meetings.

2. Review Contractor's partial payment requests and make recommendation to the City.

3. Prepare contract change orders for City review and approval.

4. Review Contractor's schedule, monitor actual progress, notify City of identified delays, and work with Contractor to mitigate scheduling issues.

5. Review and respond to Contractor's Request for Information (RFl's)

6. Establish files and maintain records of the construction process including those described above and the following:
a. Daily observation reports
b. Submittals
c. Photographs
d. Potential claims submitted by Contractor
e. Prepare a Final Report with supporting information

CONSTRUCTION REVIEW AND MONITORING

1. Perform construction observation and review to assess compliance with construction contract documents including traffic control, weather and temperature conditions, placement operations and coordination with adjacent property occupants.

2. Prepare a final punch list in conjunction with the City staff and monitor the Contractor's progress toward completing the items.

September 23, 2022
WO. 22094

3. The Construction Contractor is required to assume responsibility for job site conditions during the course of the construction of the project, including traffic control and safety of all persons and property on a continuous basis during the project duration.

A firm that has an exemplary record providing successful services on time and within budget.

We pay attention to detail and take our role of representing the City to the public very seriously.

In addition to the above services we will provide limited Labor Compliance Administration Services. The essential duties of the Labor Compliance Officer include, but not limited to, the following:
• Review Construction Inspector's daily reports which note employee, labor classifications, hours worked, and equipment working on the project. • Conduct at least one spot interview with employees on the project. • Spot checking the payrolls or listings to ensure that at least the applicable State prevailing wage rates are paid.

SERVICES TO BE PERFORMED BY OTHERS
We understand that the City will provide the following services:

1. All bid related tasks through issuance of Notice To Proceed.

2. Copies of plans and specifications as required.

3. Review of Traffic Control submittals.

4. City Urban Forestry to provide direction on tree root pruning.

5. City Traffic Engineering to provide direction on any requested striping changes, conduit, foundation or electrical layout changes.

6. Authorization and execution of contract change orders and partial payments with input from consultant.

7. Issuance of stop work notices to construction contractor, if required.

September 23, 2022
w.o. 22094

SPECIFIC EXCLUSIONS
Specifically not included in the above Scope of Services/Compensation are the following:

1. Any involvement with hazardous waste, including detection, identification, evaluation, management and cleanup.

2. Supervision or management of construction work including traffic control, safety and control of any aspect of the contractor's work.

3. The Construction Contractor is required to assume responsibility for job site conditions during the course of the construction of the project, including traffic control and safety of all persons and property on a continuous basis for the project's duration. Consultants are not responsible for work safety.

4. Materials testing

5. Inspection of electrical components

6. Coordination of traffic controllers operation and programming.

COMPENSATION
We will complete the above-described scope of work on a TIME AND MATERIALS basis with an authorized limit based on our 2021 Fee Schedule, with Fee Schedule adjustment for Prevailing Wage Monitors, assuming the work is performed in 2022/2023. We estimate the breakdown by consultant team member as follows:

This project has a construction duration of 180 days. We anticipate a long lead time for electrical materials and approximately 25 days of construction in the field. Our estimated not to exceed cost is $49,458.

It is our policy to keep our fees to the minimum required to comply with client and jurisdictional agency requirements and good engineering practice and, as such, it is possible that the work can be accomplished for less than the total amount stated herein.

Our services will be billed for at approximately monthly intervals in accordance with our 2021 Fee Schedule attached. Payment is due upon receipt of statement and unpaid balances are subject to late charges. We reserve the right to include additional charges if the contract period exceeds 180 working days.

Should any unforeseen circumstances be encountered, or additional or expanded work be required, we will notify you for authorization before proceeding with additional work.

Should you have any questions regarding this proposal, please contact the undersigned. We appreciate your consideration of our firm and look forward to working with you on this project.

September 23, 2022
W.O. 22094
Sincerely,
FLOWERS & ASSOCIATES, INC.

By:,,cr_R~--
Alan H. Chierici -
Vice President
Robert A. Schmidt, P. E.

President
By:4Timhy /J
D. k Gaasch
Associate Engineer
22094_ConstProp_20220923
:FM.. FLOWERS & ASSOCIATES, INC.

CIVIL ENGINEERING • PLANNING • CONSTRUCTION ENGINEERING w.o. 22094
09/23/2022
Estimated Staff Loading for:

Carpinteria Avenue and Palm Avenue Intersection Improvements TASK
1 A. Construction Administration Services
1 8. Construction Monitoring (25 Days)
1 C. Analyze Plans
1 D. Study Permits/ Approvals
2 Labor Compliance

3. SWPPP Compliance

4. Quality Assurance Testing (review)

5. As-builts

PRIN ASSOC SRENG QSP MON CAD CLERICAL TOTAL
10 100 110
120 120
8 10 18
0 10 10
10 10
0 0
Staff By Category Totals
Billing Rate ($/hr)
Total Personnel Cost($)
Staffing Ratio(% of total hrs)
Average Personnel Cost ($/hr)
Description of Other Project Costs
Repo, copy, fax
18 130 0 0 120 0 0 268
$216 $199 $176 $176 $160 $125 $107
$3,888 $25,870 $0 $0 $19,200 $0 $0 $48,958

6.7 48.5 0.0 0.0 44.8 0.0 0.0
182.68
VALUE($)
$500
Total of other costs($) $500
Total Estimated Project Cost($) $49,458
FM_ FLOWERS & ASSOCIATES, INC.

CIVIL ENGINEERING • PLANNING • CONSTRUCTION ENGINEERIN(;

FEE SCHEDULE
Effective January 1, 2021
Until Revised

ENGINEERING SERVICES HOURLY RATE
Principal Engineer , $216.00
Associate Engineer $199.00
Senior Engineer 11 $189.00
Senior Engineer 1 , $176.00
Drainage Engineer $176.00
Qualified SWPPP Practitioner $176.00
Design Engineer II $166.00
Water Resources Specialist $166.00
Project Manager $166.00
Design Engineer I $154.00
CAD Designer $140.00
CAD Technician $125.00
Administrative Support $107.00

PLANNING SERVICES
Principal Planner $189.00
Associate Planner $168.00
Senior Planner $158.00
Public Agency Coordinator $142.00

CONSTRUCTION PHASE SERVICES
Principal Construction Engineer , $216.00
Associate Construction Engineer $199.00
Senior Construction Engineer $187.00
Resident Engineer $176.00
Prevailing Wage Construction Monitor $160.00
Construction Monitor $138.00

EXPERT TESTIMONY
Expert Testimony, Deposition, Court Appearance, and research related thereto will be charged at 3.0 times the applicable hourly rate.

REIMBURSABLE EXPENSE
Plots and other expenses connected with the work will be charged at cost.

CONSULTANTS
Subcontracts administered by Flowers & Associates, Inc. will be charged at cost plus 10%.

Rob~n A. Schmid1 RCE 71J35 I V~rnon E. WiJJiams RCE H690 I Sccphcn G. Flow,,rs RCE 101<J2 I Alan H. Chierici I Gelan' M.1con CPN 015571 115 VI/. C..\.NON PERDIDO STREET I SANTA BARBARA, CA 93101 I W\VW.FLOWERSASSOC.COM I ROS.966.2224 City of Carpinteria

COUNCIL AGENDA STAFF REPORT
December 12, 2022

ITEM FOR COUNCIL CONSIDERATION
Playground equipment replacement project for Monte Vista Park.

STAFF RECOMMENDATION
Authorize the purchase of new playground equipment in Monte Vista Park in the amount of $343,048.02.

Sample Motion: I move to authorize the purchase of new playground equipment for Monte Vista Park in the amount of $343,048.02.

BACKGROUND
The City maintains playgrounds in five City parks and also maintains the Tamai Interpretive Play Area located in Carpinteria State Beach. Memorial Park Playground was replaced in 2017. Heath Ranch Playground was replaced in 2022. El Carro Park play ground was refurbished in 2002 and tentatively scheduled for replacement in the 2023-24 fiscal year.

Monte Vista Park was open to the public on July 30, 1983. At that time, the park included a play structure much of which is still in use today. The existing equipment has been updated and repaired over the years but, with additional repair needed and replacement parts no longer available from the manufacturer, the equipment is now at the end of its useful life. Additionally, some of the play structure elements have been removed as they have become obsolete or broken, thereby reducing the user capacity of the playground.

The purpose of this agenda matter is to seek Council approval of an appropriation of funds necessary to complete the playground replacement work.

Monte Vista Park Playground Replacement
12/12/2022

DISCUSSION
Playgrounds emerged as a common park amenity in the early 1900's as urbanization grew. At first, they were intended to be fun while keeping children off dangerous streets and helping them develop their physical health, good habits and socialization skills. In 1906, the Playground Association of America formed to promote ideas of playgrounds to communities, including benefits, construction, layout and design, and the conduct and activities to occur on playgrounds. Contemporary literature dictated that an ideal, proper playground would have separate play sections and athletic fields and would feature shelters and toilet facilities, shaded spaces, garden plots, and swimming or wading pools. As time progressed, research supported the findings that playgrounds allow children to learn balance and coordination skills. 1 Remarkably, skills of negotiation, problem solving, sharing, and working within groups are additional critical developmental skills provided by play in playgrounds. Children practice decision-making skills, move at their own pace and discover their own interests during play. Unstructured play leads to more physical movement promoting healthier children.
2 Monte Vista Park is the next playground that requires replacement due to equipment age and intensity of use. Residents of adjacent multi-family housing and nearby mobile home parks rely on the park and its amenities.

The playground design selected was prepared by Play Core Company that specializes in playgrounds. It is from their Power Scape line of equipment. The structure's capacity is estimated to be between 70 to 85 users based upon the square footage and the number of play elements. Play equipment included in the design is recommended for children ages 2 to 5 and for 5 to 12.

According to the manufacturer, the playground meets or exceeds Americans with Disabilities Act (ADA) standards for accessibility, including transfer locations and ratio of elevated and ground level components.

The proposed design includes a poured-in-place rubber surfacing. Poured-in-place rubber is widely viewed as the best surfacing option to allow safe and easy play among those with physical limitations. Poured-in-place rubber surfacing is ADA compliant, e.g., it provides safe and convenient accommodation for wheelchair users. The rubber surfacing is also durable and unlike other materials such as sand or wood chips, 1 (O'Shea, 2013)1 Paper written by Kaitlin O'Shea for HP201: History on the Land in the University of Vermont Historic Preservation Graduate Program. This paper was researched using issues of the periodical, The American City, from the 1900s-1920s.
2 Pellegrini, A. D., & Holmes, R. M. (2006). The Role of Recess in Primary School. In D. G. Singer, R. M.

Golinkoff, & K. Hirsh-Pasek (Eds.), Play= learning: How play motivates and enhances children's cognitive and social-emotional growth (p. 36-53). Oxford University Press G/Matt/Park-Rec/Monte Vista Park/ Playground replacement Monte Vista Park Playground Replacement
12/12/2022

exposure of users to exogenous contamination from animals or other sources is less likely.

POLICY CONSISTENCY
Replacement of play equipment as proposed may be found consistent with the City's General and Local Plan, in particular, Policy OSC-14, which directs the City to pursue the provision of adequate parks and open space for all community members.

FINANCIAL CONSIDERATIONS
The Monte Vista Park play structure replacement has been included in the City's 2022- 23 FY Annual Budget and is listed in the City's Capital Improvement Plan. The project is listed as Capital Improvement Program number PR-05, Finance Number: PK-23-002.

The contract price of $343,048.02 includes all demolition of the old equipment, purchase and installation of the new equipment, and the cost of the pour in place rubberized surfacing. The cost details for this project can be found on page 10 and 11 of Attachment A. All labor is priced in compliance with applicable Prevailing Wage statues.

LEGAL AND RISK MANAGEMENT CONSIDERATIONS
The proposed authorization meets the City's requirements by utilizing and existing contract with OMNIA Partners, a cooperative purchasing organization. Through OMNIA Partners, government agencies, like Carpinteria, utilize contracts to meet purchasing requirements while saving time and resources. According to OMNIA Partners, all procurement contracts they offer have been competitively solicited by a lead public agency and meet rigorous cooperative standards and supplier commitments. Each supplier agrees to deliver their best overall government pricing. OMNIA Partners provides state law compliant procurement that brings value and efficiencies to the City's procurement process.

Carpinteria Municipal Code Section 3.32.210, Cooperative purchasing, allows for the City to participate with qualifying organizations such as OMNIA.

The proposed price quote is calculated with prevailing wages included.

OPTIONS

1. Accept the Staff recommendation to authorize the purchase.

2. Do not authorize the purchase and provide direction to Staff.

G/Matt/Park-Rec/Monte Vista Park/ Playground replacement Monte Vista Park Playground Replacement
12/12/2022

PRINCIPAL PARTIES EXPECTED AT MEETING
None

ATTACHMENTS
A. Playground Proposal with price details and warranty information.

Prepared by: Matthew Roberts, Parks, Recreation and Public Facilities Director (805) 755-4449 [email protected]
Reviewed by: Dave Durflinger, City Manager
(805) 755-4400, [email protected]
G/Matt/Park-Rec/Monte Vista Park/ Playground replacement Monte Vista Park Playground Replacement
12/12/2022

Attachment A
Monte Vista Park Playground Renovation Project Proposal G/Matt/Park-Rec/Monte Vista Park/ Playground replacement Proposal for
City of Carpinteria
Prepared by
. GREAT WESTERN

RECREATION
11-30-2022
Job # 107100-01
Monte Vista Park Playground Renovation Option 4
(Game-rime~
A PLAYCORE Compo,w
800.235.2440 I gwpark.com

Project: 107100-01-0pt 4
Surfacing: 50-50 PIP

PRIMARY P ALETIES

PALETIE COLOR SELECTIONS
Approved by: _

NATURAL P ALETIES
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~ "'""'"" Monte Vista Park Renovation
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1 Carpinteria, CA
GREAT WESTERN ~ Representative
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SALES REP

TYLER KYRIOPOULOS
435-760-5103
[email protected]
Total Elevated Play Components /1
Total Elevated Play Components Accessible By Ramp Required Total Elevated Components Accessible By Transfer 7 Required 1413 Total Accessible Ground Level Components Shown /1 Required 2/4 Total Different Types Of Ground Level Components 3/6 Required Tl'usplay
equipment is
reco:nmended l Scale: _
for children ages This drawing can be
2-5, 5-12 scaled only when in
an 18''x24"format
Minimum Area Required· 5~~::;:~:~;~: ~e:i~:tz:~::c!~!llj ~~wn By oquipmo l'll.as spe cifiedforoa,;t, typc ol
oquipmo nt,;i.ndatdcpthsto mo ot tho Da te:
cril~llall heights as specified by tho U.S. 11/18/2022
ccnsureer Produd Safely Commission, . I ASTM5~:n~!~~d ;A~4::~~~;~;;adian ~~a;tJo~;~~bPT 4 (Game'Time)
Game Time C/O Great Western Recreation
P.O. Box 680121
Fort Payne, AL 35967
Office: 435-245-5055 Fax: 435-245-5057
www.gwpark.com
11/30/2022
Quote#
107100-01-10
Monte Vista Park Playground Renovation Option 4
City of Carpinteria
Attn: Matt Roberts
5775 Carpinteria Ave
Carpinteria, CA 93013
Phone: 805-684-5405
[email protected]
Ship to Zip 93013
Quantity Part# Description Unit Price Amount
3 2
4072
RDU Game Time - Custom 2-5 Playground Equipment- $43,676.00 $43,676.00 Reference Drawing #107100-01-OPT1
5178 Game Time - Welcome Sign (2-5) $713.00 $713.00
38111 Game Time - Tree Stump $919.00 $2,757.00
RDU Game Time - Custom 5-12 Playground Equipment- $130,077.00 $130,077.00 Reference Drawing #107100-01-0PT1 E
5179 Game Time - Welcome Sign (5-12) $713.00 $713.00
81599 Game Time - Powerscape Swing Add A Bay 5" X 8' $1,720.00 $1,720.00 5918SP GameTime - Disc Swing Add a Bay $11,900.00 $11,900.00 8918 Game Time - Belt Seat Pkg 5"Od(8918) $370.00 $740.00 38010 Game Time - Vine Climber Low $2,405.00 $2,405.00
6246 Game Time - Solo Spinner $2,309.00 $2,309.00
664TSA. Landmark Design GFRC - 4' Bear Climber- $25,500.00 $25,500.00 4' tall x 3' long x 3' 6" wide
Crate Landmark Design GFRC - 4' Bear Climber Crate Fee $475.00 $475.00 Fee
PIP GT-lmpax - Poured in Place Surfacing- $24.52 $99,845.44 **List Price $121,762.74, discounted per Omnia Contract 4072 total sq ft, 8' CFH
Includes (3) 50/50 color mixes ( see below)
Color 1 = 50/50 Green and Black = 2205 sf
Color 2 = 50/50 Grey and Black = 924 sf
Color 3 = 50/50 Blue and Black = 943 sf
Design includes 2 large sections of green, with a band of blue down the center and 1 band of grey on each side of the blue See provided top view Aromatic Binder, No TTA pads Prevailing Wages
Based on good job access
INSTALL Install - Demolition and removal of existing playgroundPrevailing Wages INSTALL Install - Excavation and removal of eisting wood chips 4075 SFPrevailing Wages INSTALL Install - Installation of new Gametime Play equipment Option 1 Drawing #107100-01-0PT 4- Prevailing Wages
INSTALL Install - Construction of Substrate 4" of compacted aggregate and 5" of fill dirt 4075 SFPrevailing Wages Contract: OMNIA #2017001134
$8,545.00 $8,545.00
$11,590.00 $11,590.00
$47,015.00 $47,015.00
$27,040.00 $27,040.00
Sub Total $417,020.44
OMNIA

(Game'Jime)
A PLAYCORE C""'P'"Y
Game Time C/O Great Western Recreation
P.O. Box 680121
Fort Payne, AL 35967
Office: 435-245-5055 Fax: 435-245-5057
www.gwpark.com
11/30/2022
Quote#
107100-01-10
Monte Vista Park Playground Renovation Option 4
Quantity Part# Description Unit Price Amount
Discount ($92,340.43)
Freight $6,610.00
Tax $11,758.01
Total $343,048.02
Comments
Your Sales Rep is Tyler Kyriopoulos. Please reach out to Tyler at 435-760-5103 if you should have any questions regarding this quote.

Due to the volatility of freight costs, the freight pricing is subject to change at the time of order.

Pricing is subject to change. Request updated pricing when purchasing from quotes more than 30 days old. ***OPTIONAL-To include a Payment and Performance Bond, please add $5,185 plus tax if applicable.

Minimum Deposit of $8,001 required for custom GFRC items Shipping to site:

Monte Vista Park
101 Bailard Ave
Carpinteria, CA 93013
*Freight charges are based on listed zip code and are subject to change if shipping information changes. *Deposit may be required.

Prevailing Wages
City of Carpinteria Omnia Contract #5211824

OMNIA

P A R T N E R S
(Game'Time)
,. PLAYCORE ,;o,n..,.,
Game Time C/O Great Western Recreation
P.O. Box 680121
Fort Payne, AL 35967
Office: 435-245-5055 Fax: 435-245-5057
www.gwpark.com
11/30/2022
Quote#
107100-01-10
Monte Vista Park Playground Renovation Option 4
Remit Payment to:

GameTime
P.O. Box 680121
Fort Payne, AL 35968
Taxes:

All applicable taxes will be added at time of invoicing unless otherwise included or a tax-exempt certificate is provided.

If sales tax exempt, you must provide a copy of certificate to be considered exempt.

Prices:

FOB Factory.

Orders:

All orders shall be in writing by purchase order, contract, or similar document made out to PlayCore Wisconsin Inc., dba Game Time.

Standard Game Time equipment orders over $100,000 may require a deposit of 25% at the time of order and an additional 25% at or before order ships Standard orders with equipment, installation and surfacing are requested to be split billed.

Equipment, Taxes & Freight as noted above
Installation and Surfacing billed as completed and Due Upon Receipt.

Terms:

Cash With Order Discount (CWO): Orders for GameTime equipment paid in full at time of order via check, Electronic Funds Transfer (ACH or wire) are eligible for a three percent (3%) cash with order discount.

Payment via credit card: If you elect to pay by credit card, Game Time charges a 2.50% processing fee that is assessed on the amount of your payment. This fee is shown as a separate line item and included in the total amount charged to your credit card. You have the option to pay by check, ACH or Wire without any additional fees.

Credit terms are Net 30 days, subject to approval by the Game Time Credit Manager. A completed credit application must be submitted and approved prior to the order being received. Please allow at minimum 2 days for the credit review process. Game Time may also require:

Completed Project Information Sheet (if applicable)
Copies of Payment and Performance Bonds (if applicable) A 1.5% per month finance charge will be imposed on all past due invoices.

Retainage not accepted.

Orders under $5,000 require payment with order.

DIR# 1000015526 CSLB#855664
INSTALLATION CONDITIONS:
• ACCESS: Site should be clear, level and allow for unrestricted access of trucks and machinery. • STORAGE: Customer is responsible for providing a secure location to off-load and store the equipment during the installation process. Once equipment has delivered to the site, the owner is responsible should theft or vandalism occur unless other arrangements are made and noted on the quotation.
• FOOTER EXCAVATION: Installation pricing is based on footer excavation through earth/soil only. Customer shall be responsible for unknown conditions such as buried utilities (public & private), tree stumps, rock, or any concealed materials or conditions that may result in additional labor or materials cost.
• UTILITIES: Owner is responsible for locating any private utilities. • ADDITIONAL COSTS: Pricing is based on a single mobilization for installation unless otherwise noted. Price includes ONLY what is stated in this quotation. If additional site work or specialized equipment is required, pricing is subject to change.

OMNIA

P A R T N E R S
(Game7ime)
Game Time C/O Great Western Recreation
P.O. Box 680121
Fort Payne, AL 35967
Office: 435-24.5-5055 Fax: 435-245-5057
www.gwpark.com
11/30/2022
Quote#
107100-01-10
Monte Vista Park Playground Renovation Option 4
ACCEPTANCE OF QUOTATION:

Acceptance of this proposal indicates your agreement to the terms and conditions stated herein.

Accepted By (printed): Title: _
Purchase Amount: $343,048.02 Date: _
Customer Signature
Please fill out this ORDER FORM, this is required to process the order.

OMNIA

150 PlayCore Drive, SE
Fort Payne, Alabama 35967
Telephone: 256/845-5610
Facsimile: 256/845-9361
Email: [email protected]
(Game"Jime)
A PLAYCORE. Company
GAMETIME® WARRANTIES
GameTime provides warranties on all materials and workmanship for one year, excluding vandalism. In addition, GameTime offers:
" Lifetime limited warranty on PowerScape", PrimeTime", Xscape" & IONiX" and Modern City" uprights. " Lifetime limited warranty on Tru-Loc" connections and upright bolt-through connections. " Lifetime limited warranty on all hardware.
" Twenty-Year limited warranty on Timber Decor™ & Timbers recycled plastic lumber. " Fifteen-Year limited warranty on metal decks, pipes, rungs, loops, braces and foot bucks. " Fifteen-Year limited warranty on rotationally molded products. " Fifteen-Year limited warranty on Vista Rope nylon bearings and ring junction pieces. " Ten-Year limited warranty on GTFit°, THRIVE" and Challenge Course" posts and bars. " Ten-Year limited warranty on site furnishings against structural failure. " Ten-Year limited warranty on SunBlox• products.
" Ten-Year limited warranty on fiberglass and DHPL signage. " Ten-Year limited warranty on VistaRope WeaveTech cables. " Five-Year limited warranty on TuffForms® structures, including TuffCrete™ and PolyShield™. " Five-Year limited warranty on nylon-covered cable net climbers and components. " Five-Year limited warranty on GT Symphony Freenotes™ Harmony Park components. " Five-Year limited warranty on Super Seats™.
" Five-Year limited warranty on premature wear of Vista Rope cables. " Three-Year limited warranty on Everybody Plays polyurea coated foam and rubber strips. " Three-Year limited warranty on SaddleMates" rubber and "C"-springs. " Three-Year limited warranty on rubber seat and rubber mats for net events. " One-Year limited warranty on Challenge Course timing components. " One-Year limited warranty on all other GameTime products.

All warranties specifically exclude damage caused by vandalism; negligence, improper installation or improper use; changes in appearance resulting from weathering; scratches, dents or marring as a result of use. Warranties are valid only if, products are installed and maintained in accordance with Game Time instructions and use approvt;d parts.
~
GTW2021A
LIMITED WARRANTY ON POWERSCAPE", PRIMETIME", XSCAPE
0 , IONiX" and MODERN CITY®
GameTime provides a lifetime limited warranty on PowerScape Tru-Loc" connections, upright posts; and PrimeTime, IONiX, Xscape and Modern City bolt-through connections; a fifteen-year warranty on metal decks, pipes, rails, loops, and rungs; tenyear limited warranty on EDPM rubber components. These warranties cover damage due to failure or corrosion of metal parts or rubber breakdown that cause the product to become structurally unfit for its intended use. The lifetime warranty refers to the life of the product as defined below and covers the product under normal use and proper maintenance; see exclusions.

LIFETIME LIMITED WARRANTY ON HARDWARE
Game Time provides a lifetime limited warranty against structural failure due to breaking or shearing which causes the product to become structurally unfit for its intended use; a lifetime limited warranty on stainless steel hardware against rust; and a one-year limited warranty on non-stainless steel hardware against rust; see exclusions. All testing of GameTime's hardware is performed under the guidelines of ASTM B117. The lifetime warranty refers to the life of the product as defined below and covers the product under normal use and proper maintenance. The cost of replacement due to scratching or cutting of certain hardware plating is not included in this warranty.

FIFTEEN-VEAR LIMITED WARRANTY ON ROTOMOLDED PRODUCTS
GameTime provides a fifteen-year limited warranty on rotomolded polyethylene products and ten-year limited warranty on polyethylene handholds for structural integrity against damage due to breaking or splitting under normal use that causes the product to become structurally unfit for its intended use; see exclusions. In the event of a claim under this warranty, GameTime will replace the rotomolded product at no cost to the customer.

TWENTY-VEAR LIMITED WARRANTY ON TIMBER DECOR™ AND TIMBERS PRODUCTS GameTime provides a twenty-year limited warranty on recycled plastic lumber products in normal applications against rotting, splintering, decay or structural damage directly from termites or fungal decay that cause the product to become structurally unfit for its intended use; see exclusions.

LIMITED WARRANTY ON NET CLIMBERS AND COMPONENTS
GameTime provides a five-year limited warranty on nylon-covered cable net climbers and components against structural failure caused by cable breakage; a five-year limited warranty on nylon-covered cable wear and deterioration resulting from defects in materials and workmanship; and a one-year limited warranty on nylon rope products. These warranties cover damage due to failure that cause the product to become structurally unfit for the intended use and does not cover natural fraying of the material; see exclusions.

LIMITED WARRANTY ON SUNBLox· SHADE PRODUCTS
GameTime fabric canopies are warranted for sustained winds of up to 76 mph (Hurricane Force 1) and for gusts of up to 3 seconds duration up to 90 mph. Removal of shade fabric is required if damaging winds are called for. Damage due to snow and/or ice accumulation is not covered by this warranty. Canopies should be removed during the "off season". No signs, objects, ornaments, fans, lights, fixtures, or decorations may be hung from the top part of a shade structure unless specifically designed and engineered by the manufacturer for that purpose. If product has shade fabric and installed in an area exposed to hurricanes, removal of the shade fabric is required when a hurricane warning is issued.

LIMITED WARRANTY ON SITE FURNISHINGS
Game Time provides a ten-year limited warranty on site furnishings against structural failure. These warranties cover damage due to failure or corrosion of metal parts that cause the product to become structurally unfit for the intended use; see exclusions.

GameTime provides a seven-year limited warranty on thermoplastic coated elements and a three-year limited warranty on powder coated elements. Powder coated products from the Streetscape Collection carry a five-year limited warranty. GameTime guarantees all items for one full year to be free of defects in workmanship or materials when installed and maintained properly.

We agree to repair or replace any items determined to be defective. Items specifically not covered by this warranty include vandalism, man-made or natural disasters, lack of maintenance, normal weathering or wear and tear due to public abuse.

GameTime provides a ten-year limited warranty on recycled plastic lumber products in normal applications against rotting, splintering, decay or structural damage directly from termites or fungal decay that causes the product to become structurally unfit for its intended use; see exclusions. GameTime guarantees all materials and workmanship for ten years on any product made completely from our 100% Recycled Plastic. The guarantee excludes vandalism, improper use, product alterations, misuse, negligence, accident, theft, corrosion caused by chemicals, ice or snow damage and force majeure.

GameTime provides a one-year limited warranty on IPE wood, redwood and pressure treated wood products against damage by decay or termites that causes the wood to become structurally unfit for its intended use.

GTW2021A Page2
Claim Procedure: To make a warranty claim, send your written statement of claim, along with the original purchase invoice or invoice number to:

GameTime
Customer Service
P.O. Box 680121
Fort Payne, AL 35968
Fax: 256-845-9361
Email: [email protected]
Or Contact your local Representative at
USA 1-800-235-2440
International 01-256-845-5610
Within 60 days of notice of claim under warranty, GameTime will make arrangements to replace the damaged product. GameTime will cover freight costs within the continental United States. GameTime is not responsible for freight costs associated with products located outside the continental United States. GameTime reserves the right to inspect all product identified as damaged.

Date of Purchase: _
Project: _
Purchaser: _
GameTime Order Number: _
ho; Game Time Signature
Title
See GameTime on the web at www.gametime.com
To obtain a "GENERAL CERTIFICATE of CONFORMITY" as required by the 'CONSUMER PRODUCT SAFETY IMPROVEMENT ACT OF 2008" follow the link below and enter your seven-digit customer order number. http://cpsia.playcore.com
ISO
9001

CERTIFIED
lp~

NTERNATIONAL

PLAY EQUIPMENT

MANUFACTURERS

ASSOCIATION
MEMBER
GTW2021A Page4

LIMITED WARRANTY ON FIBERGLASS SIGNAGE
GameTime provides a ten-year limited warranty on fiberglass and digital high pressure laminate (DHPL) sign panels against delaminating, peeling, blistering, cracking or fading.

LIMITED WARRANTY ON GT SYMPHONY COMPONENTS
Game Time provides a five-year limited warranty on GT Symphony Freenotes™ Harmony Park music components that render the products unusable for their intended use.

LIMITED WARRANTY ON TUFF FORMS, TUFFCRETE & POLYSHIELD THEMED PLAY SCULPTURES GameTime provides a five-year limited warranty on TuffForms, TuffCrete and PolyShield themed play sculptures against structural failure that cause the product to become structurally unfit for the intended use and a one-year limited warranty on paint defects; see exclusions. This warranty does not cover damage resulting from ground settlement or high winds.

LIMITED WARRANTY ON FITNESS EQUIPMENT
GameTime provides a ten-year limited warranty on GTfit, THRIVE and Challenge Course stationary posts, welds, and bars and a five-year limited warranty on GTfit motion posts, welds, and bars against structural failure; a five-year limited warranty on stainless damper modules and aluminum cycle covers; a two-year limited warranty on bearings, steel pins, dampers, plastics, rubber parts, cycle pedals and shafts, molded seats, backrests and clamps; and a one-year limited warranty on cycle rib belts and powder coating and Challenge Course Timing Systems. These warranties cover damage due to failure or corrosion of metal parts that cause the product to become structurally unfit for the intended use; see exclusions.

LIMITED WARRANTY ON VISTAROPE EQUIPMENT
GameTime provides a Lifetime Warranty on uprights and hardware; a fifteen-year warranty on punched steel, pipes, rails, loops rungs, nylon bearings, ring junction pieces and rotomolded pieces; ten-year limited warranty on cable breakage; five-year limited warranty on premature wear of poly cables; three-year limited warranty on rubber seat and rubber mats. These warranties exclude cosmetic damages or defects and cover damage due to failure or corrosion of metal parts or rubber breakdown that cause the product to become structurally unfit for its intended use. The lifetime warranty refers to the life of the product as defined below and covers the product under normal use and proper maintenance.

FIVE YEAR LIMITED WARRANTY ON HOPE PANELS
GameTime provides a five-year limited warranty on high density polyethylene (HDPE) panels against degradation and discoloration under normal wear and usage.

FIVE YEAR LIMITED WARRANTY ON GAMETIME SUPER SEAT™
GameTime provides a five-year limited warranty on Model No. 949 SuperSeat and Model No. 999 Super Seat-2 against structural failure that causes the seat to become unfit for its intended use; see exclusions. The factory installed "S"-Hook and Seat Hanger assemblies are covered under a one-year limited warranty against rust, corrosion or premature wear.

THREE-YEAR LIMITED WARRANTY ON RUBBER AND
"C" SPRINGS FOR SADDLEMATESe
GameTime provides a three-year limited warranty on rubber and "C" -springs for SaddleMates against damage due to delamination of the rubber spring and breakage of the "C" -spring that cause the SaddleMate to become structurally unfit for its intended use; see exclusions.

For the purposes of this warranty, lifetime encompasses no specific term of years, but rather that Seller warrants to its original customer for as long as the original customer owns the Product and uses the Product for its intended purpose that the Product and all parts will be free from defects in material and manufacturing workmanship.

GameTime excludes from these warranties the cost to remove parts and reinstall replacements; replacement due to cosmetic defects or coating deterioration caused by climatic conditions.

To the extent permitted by law, these warranties are expressly in lieu of any other implied or expressed warranties or representation by any person, including any implied warranty of merchantability or fitness. These warranties provide valuable rights to you. No Sales Representative can modify or amend the terms of this warranty.

Since warranty limitations and exclusions may vary from state to state, you should check any specific warranty rights in your state.

GTW2021A Page 3
City of Carpinteria
Gouncr- Aceruoe Srarr RepoRr
December 12,2022

ITEM FOR COUNCIL CONSIDERATION
Adoption of Resolution No. 6183, concerning extension of the Ad Hoc Senior Services Planning Committee term date, and revision of Committee Roles & Responsibilities.

STAFF RECOMMENDATION
Adopt Resolution No. 6183, extending the Ad Hoc Senior Services Planning Committee term date and revising the Committee Roles and Responsibilities.

Sample Motion: I move to adopt Resolution No.6183, as read by title only, extending the Ad Hoc Senior Services Planning Committee term date, and revising the Committee Roles and Responsibilities.

BACKGROUND
At the City Council Meeting on March 14, 2022, staff provided City Council with a variety of interim and long-term options for the establishment of a senior center and senior programming. City Council received the report and directed staff to bring back specific options developed with feedback from the community.

On April 25,2022, City Council adopted Resolution No.6127 authorizing the creation of an Ad Hoc Senior Services Planning Committee (Attachment A.) The purpose of the committee was to assist staff with the creation, distribution, and collection of data through a Community Needs Assessment, or similar tool or process, with the purpose of providing City Council with data-supported recommendations for the provision of senior services. Councilmembers Carty and Lee were nominated and approved to serve on the Committee.

Working collaboratively with stakeholders and City staff, the Ad Hoc Senior Services Planning Committee created an 18-question survey, and on August 22,2022,the Carpinteria - Active Adult / Senior Services Community Needs Assessment was made available to the public.

F'
Extension of the Ad Hoc Senior Services Planning Committee December 12,2022

On November 28, 2022, staff presented City Council with recommendations for the establishment of active adult / senior programming services supported by data collected through the aforementioned survey. To further refine staff recommendations and develop an actionable plan, or plans, for implementation, including budgetary requirements, City Council directed staff to continue work through the Ad Hoc Senior Services Planning Committee.

The Committee was set to dissolve upon making its final report but no later than December 31,2022, unless extended by action of the City Council. The purpose of this agenda matter is for the City Council to consider extension of the Ad Hoc Senior Services Planning Committee term date, and revision of Committee Roles and Responsibilities. Staff has prepared draft Resolution No.6183, which, if adopted, would extend the term date and revise Committee Roles and Responsibilities (Attachment B).

DISCUSSION
Ad Hoc Senior Services Planning Committee meetings were regularly attended by several key community stakeholders that supported the committee as a working group, including senior residents, local business owners, members from Carpinteria Seniors, lnc., and non-profit and faith-bases leaders. The Committee solicited feedback from the working group and common topics of discussion included location, programming, and service delivery. Data collected through the Community Needs Assessment aligned closely with stakeholder feedback.

Now that data regarding location and programming has been gathered, potential service delivery models and partnerships must be explored to determine next steps. The flexibility of the Ad Hoc Committee and support of the working group will provide staff the increased frequency and depth of feedback required to more expeditiously develop actionable recommendations for City Council consideration.

Staff recommends adopting Resolution No. 6183 revising the Committee Roles and Responsibilities and Term as shown below.

Roles and Responsibilities. As contemplated in the attached resolution, Staff is proposing the Ad Hoc Committee be tasked with exploring and providing feedback on potential interim and long-term service models and partnerships for active adult / senior services in order to develop an actionable plan, or plans, for implementation, including budgetary requirements, to be considered by the City Council at a future City Council meeting.

Any committee formed and/or extended by the City Council would report recommendations to the City Council for deliberation and final action.

Extension of the Ad Hoc Senior Services Planning Committee December 12,2022

Term. Staff proposes the Ad Hoc Committee work be completed and the committee dissolved upon final provision of short and long-term options for service delivery and implementation, including budgetary requirements, to the City Council but no later than December 31, 2023, unless extended by action of the City Council.

POLICY CONSISTENCY
The formation and/or extension of committees on discrete matters determined by the City Council to require additional study and recommendations is consistent with its authority and its interest in efficient, transparent, and accountable local government decision-making.

FINANCIAL CONSIDER.ATIONS
lf approved, the Ad Hoc Committee will be supported by City staff with no additional cost.

LEGAL AND RISK MANAGEMENT CONSIDERATIONS
The City Council from time-to-time finds it beneficial to form committees from its membership to address a particular subject or work matter and to make recommendations to the City Council. When consisting of less than a quorum of the Council, i.e., two members, such committees are considered "ad hoc" and are not subject to certain Brown Act requirements, including opening meetings to members of the public. Once an "ad hoc" committee's proscribed work is complete, it dissolves automatically without the need for further action by the City Council.

Legal Counsel is available to advise on Brown Act compliance at this meeting as well as during the operations of the Ad Hoc Committee.

OPTIONS
A. Adopt Resolution No.6183, extending the ad hoc senior services planning committee and revising its roles and responsibilities.

B. Adopt Resolution No.6183, extending the ad hoc senior services planning committee and revising its roles and responsibilities with changes and/or clarification of purpose.

C. Decline to extend the committee
Extension of the Ad Hoc Senior Services Planning Committee December 12,2022
Paoe 4 of 8

PRINCIPAL PARTIES EXPECTED AT MEETING
Members of the Ad Hoc Senior Services Planning Committee working group

ATTACHMENTS
A. Resolution No.6127.

B. Resolution No.6183
Staff contact: Michael Ramirez, Assistant City Manager
805-755-4450,
Reviewed by: Dave Durflinger, City Manager
(805) 7 55-4400, [email protected]. us
Extension of the Ad Hoc Senior Services Planning Committee December 12,2022

ATTACHMENT A
Extension of the Ad Hoc Senior Services Planning Committee December 12,2022

THIS PAGE INTENTIONALLY LEFT BLANK
RESOLUTION NO.6127

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARPINTERIA

APPROVING THE CREATION OF AN AD HOC SENIOR SERVICES PLANNING

COMMITTEE
WHEREAS, the City Council from time to time finds it beneficial to form a committee of its membership in order to address a particular subject or work matter and to make related recommendations to the City Council; and WHEREAS, at the City Council Special Meeting - Workshop on 2022 Work Plan/Draft held on January 23,2022, staff was directed by the City Council to research and provide interim and long-term options for the establishment of a senior center and senior programming; and
WHEREAS, the senior population in Santa Barbara County continues to grow and the senior population in Carpinteria (60 and over) exceeds the State average by nearly 8 percent; and
WHEREAS, the Old-age Dependency Ratio, which is an indication of potential social support requirements resulting from changes in population age structures, is 9 points higher in Carpinteria than the State average, and 7.2 points higher than the Santa Barbara County average; and
WHEREAS, on March 14, 2022, staff presented the City Council with senior programming options and the City Council directed staff to work with stakeholders and the community to conduct a Community Needs Assessment, or similar tool or process; and
WHEREAS, the City Council has determined that an ad hoc committee consisting of not more than two of its members is desirable to work with staff and community stakeholders to create, distribute, and collect a Community Needs Assessment, or similar tool or process, for the purpose of presenting data-supported recommendations for the provision of senior services for consideration by the City Council at a future City Council meeting.

NOW, THEREFORE, BE lT RESOVED as follows:

SECTION 1. The above recitals are true and correct.

SECTION 2. The City Council hereby creates the Ad Hoc Committee consisting of Council members Gregg A. Carty and Rov Lee
SECTION 3. The Ad Hoc Committee shall have the following roles and responsibilities: create, distribute, and collect a Community Needs Assessment, or similar tool or process, for the purpose of presenting data-supported recommendations for the provision of senior services for consideration by the City Council.

Rcsolution No. 6127
SECTION 4. The Ad Hoc Committee shall be dlssolved upon making its report to tfe Clty Council but no later than December 91,2022, unless exien6eo fy"action of the City Council.

Now, THEREFORE, BE rr FURTHER REsovED the committee, in coordination with the City Manager, shall determine the frequency, place and times of its meetings and at the conclusion of its work shall provide a report to the City Council.

PASSED, APPROVED AND ADOPTED on April 25,2022, by the following vote:

AYES: COUNCILMEMBER(S): Alarcon, Carty, Lee, C'lark, Nomura NOES: COUNCTLMEMBER(S): None
ABSENT: COUNCTLMEMBER(S): None
ABSTAIN: COUNCTLMEMBER(S): None
ATTEST:

Mayor, City of Carpinteria
(2 b.
rian C City Clerk
City of Carpinteria
llergbV certiff that_the foregoing resolution was adopted at a regular meeting of the city council of the city of carpinteria held on April 2s, 2022.

APPROVED AS TO FORM:
s on of Brownstein
F reck, LLP acting as
Brian C. Ba City Clerk
City of Carpinteria
Attorney of the City of Carpinteria
-2-
Rcsolution No. 6127
Extension of the Ad Hoc Senior Services Planning Committee December 12,2022

ATTACHMENT B
Extension of the Ad Hoc Senior Services Planning Committee December 12,2022

THIS PAGE INTENTIONALLY LEFT BLANK
RESOLUTION NO. 6183

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARPINTERIA AMENDING RESOLUTION NO. 6127 AND APPROVING THE EXTENSION OF THE

AD HOC SENIOR SERVICES PLANNING COMMITTEE TERM DATE, AND

REVISION OF COMMITTEE ROLES AND RESPONSIBILITIES
WHEREAS, the City Council from time to time finds it beneficial to form a committee of its membership in order to address a particular subject or work matter and to make related recommendations to the City Council; and WHEREAS, at the City Council Special Meeting - Workshop on 2022 Work Plan/Draft held on January 23,2022, staff was directed by the City Council to research and provide interim and long-term options for the establishment of a senior center and senior programming; and
WHEREAS, on April 25, 2022, City Council adopted Resolution No. 6127 forming the Ad Hoc Senior Services Planning Committee with the purpose of presenting datasupported recommendations for the provision of senior services for consideration by the City Council; and
WHEREAS, on November 28, 2022, staff presented data-supported recommendations to City Council and was directed by the Council to work through the Committee to refine the recommendations and develop an actionable plan, or plans, for implementation, including budgetary requirements; and
WHEREAS, the Committee was scheduled to dissolve upon staffs presentation of the data supported recommendations but no later than December 31, 2022, unless extended by action of the Council; and
WHEREAS, the City Council has determined that extension of the Committee term date, and revision of Committee roles and responsibilities is desirable to continue work with staff to refine recommendations and develop an actionable plan, or plans, for implementation, including budgetary requirements, for consideration by the City Council at a future City Council meeting
NOW, THEREFORE, BE lT RESOVED as follows
SECTION 1. The above recitals are true and correct
SECTION 2. The City Council hereby extends the Ad Hoc Senior Services Planning Committee term to be dissolved upon final provision of interim and long-term options for service delivery and implementation, including budgetary requirements, to the City Council but no later than December 31,2023, unless extended by action of the City Council.

SECTION 3. The Ad Hoc Committee shall have the following revised roles and responsibilities: explore and provide feedback on potential interim and long-term service - I -
ResolutionNo.6l83
models and partnerships for active adult / senior services in order to develop an actionable plan, or plans, for implementation, including budgetary requirements, to be considered by the City Council at a future City Council meeting.

NOW, THEREFORE, BE lT FURTHER RESOVED the Committee, in coordination with the City Manager, shall determine the frequency, place and times of its meetings and at the conclusion of its work shall provide a report to the City Council.

PASSED, APPROVED AND ADOPTED on December 12,2022, by the following vote:

AYES
NOES
ABSENT
coUNcTLMEMBER(S)
coUNcTLMEMBER(S)
coUNcTLMEMBER(S)
ABSTAIN couNcILMEMBER(S)
Mayor, City of Carpinteria
ATTEST
Brian C. Barrett, City Clerk
City of Carpinteria
I hereby certify that the foregoing resolution was adopted at a regular meeting of the City Council of the City of Carpinteria held on April 25,2022.

Brian C. Barrett, City Clerk
City of Carpinteria

APPROVED AS TO FORM
Jena Shoaf Acos, on behalf of Brownstein
Hyatt Farber Schreck, LLP acting as
City Attorney of the City of Carpinteria
.,
Resolution No. 6183
City of Carpinteria

COUNCIL AGENDA STAFF REPORT
December 12, 2022

ITEM FOR COUNCIL CONSIDERATION
Adoption of Resolution No. 6175, concerning the formation of the Ad Hoc Civic/Youth Engagement Committee, and appointment of up to two Council members to the Committee.

STAFF RECOMMENDATION
Receive nominations and appoint two Council members to serve on the Ad Hoc Civic/Youth Engagement Committee to assist staff with developing program recommendations for City Council consideration.

Sample Motion: I move to adopt Resolution No.6175, as read by title only, approving the formation of the Ad Hoc Civic/Youth Engagement Committee to include Council members and _

BACKGROUND
The creation of a formal civic/youth engagement program, as a collaboration between the City and Carpinteria Unified School District (CUSD), has been a topic of discussion by the City Council/School Board Standing Committee (Councilmembers Lee and Alarcon) for many years. Since 2018, the creation of a Youth Engagement program has been a part of the City's Annual Work Plan under the responsibility of the General Government Department. While the original purpose of the proposed program was to collaborate with Carpinteria Unified School District (CUSD) to prepare students for civic life and college/career readiness, that was revised as a part of the 2020 work plan to include collaboration with CUSD and other youth organizations to increase youth engagement with Law Enforcement and to prepare students for civic life.

Progress developing program recommendations was delayed by the pandemic; however, the program has been renewed as part of the City's 2022 Annual Work Plan; supported by the City's Assistant City Manager and representatives from CUSD and the Santa Barbara County Sheriff's Office (SBCSO.)
Formation of the Ad Hoc Civic/Youth Engagement Committee December 12, 2022

On November 14, 2022, staff presented Resolution No. 6175 for adoption by City Council. With the recent General Election held on November 8, 2022, City Council directed staff to bring back the Resolution for consideration after the new City Council was appointed.

The purpose of this agenda matter is for the City Council to consider forming the Ad hoc Civic/Youth Engagement Committee to work with City staff and agency representatives to develop program recommendations for City Council consideration. Staff has prepared draft Resolution No.6175 (Attachment A), which, if adopted, would establish the Committee.

DISCUSSION
The Civic/Youth Engagement Program may include one or several individual elements/activities under its potentially broad umbrella. Some example civic/youth engagement program elements shared at the recent Cal Cities Conference and Expo included: a Police Activities League (P.A.L.), which aims to improve relationships between youth, law enforcement, and the community; Summer at City Hall internship programs, which aim to provide work experience and mentorship to local youth while also promoting civic awareness and public service; and Youth Commissions, which include varying opportunities to support government boards, councils, committees, and/or commissions. Considering program elements, staffing and budget, in terms of program design, viability, and long-term sustainability, will require the concentrated efforts of key stakeholders.

By adopting Resolution No.6175, the City Council would initiate a process similar to that used historically to explore a new program and/or service. Recent examples of Ad Hoc committees used by the Council to facilitate stakeholder engagement and develop recommendations for its consideration are the ongoing Harbor Seal Committee and the Senior Services Planning Committee.

Formation of an Ad hoc committee
The City Council from time to time finds it beneficial to form a committee of its membership to address a particular subject or work matter and to make related recommendations to the City Council. Based on the current staff recommendation, staff has prepared Resolution No.6175, which proposes formation of the Ad Hoc Civic/Youth Engagement Committee. The following section summarizes the proposed type of committee, membership, and roles and responsibilities as set forth in Resolution No.6175.

Type of committee. Staff is proposing that the committee be formed as an Ad hoc committee, which allows the committee to move forward expeditiously and with greater flexibility in scheduling meetings than a standing committee or a meeting involving a quorum of the Council.

Formation of the Ad Hoc Civic/Youth Engagement Committee December 12, 2022

Membership. An Ad hoc committee would consist of less than a quorum of City Council members. Because the City Council has five members, the Ad hoc Committee would include no more than two City Councilmembers. As part of the resolution under consideration, staff is requesting the City Council appoint up to two councilmembers to the committee. As proposed, the Committee could also invite stakeholders and/or members of the public to join it on an informal basis but not as Committee members.

Alternatively, the Council's recent formation of the Harbor Seal Committee included designating members of the public as members of the Committee. The Harbor Seal Committee was also formed to be subject to State public meetings rules, i.e., the Brown Act, for meeting noticing and agenda requirements. In contrast, the recently created Senior Services Planning Committee included informal participation of interested community members representing several stakeholder groups. The Senior Services Committee is not subject to public meeting rules of the Brown Act.

Roles and Responsibilities. As contemplated in the attached resolution, the Committee would be tasked with assisting staff develop program recommendations for City Council consideration. Any committee formed by the City Council would report recommendations to the City Council for deliberation and final action.

Term. Staff proposes the Committee work be completed and the committee dissolved upon making its final program recommendations to the City Council but no later than December 31, 2023, unless extended by action of the City Council.

POLICY CONSISTENCY
The formation of committees on discrete matters determined by the City Council to require additional study and recommendations is consistent with its authority and its interest in efficient, transparent, and accountable local government decision-making.

FINANCIAL CONSIDERATIONS
If approved, it is anticipated that the work of the Committee will be supported by City staff with no additional cost to the City.

LEGAL AND RISK MANAGEMENT CONSIDERATIONS
The City Council from time-to-time finds it beneficial to form committees from its membership to address a particular subject or work matter and to make recommendations to the City Council. When consisting of less than a quorum of the Council, e.g., two members, such committees are considered "Ad hoc" and are not subject to certain Brown Act requirements, including opening meetings to members of the public. Once an "Ad hoc" committee's prescribed work is complete, it dissolves Formation of the Ad Hoc CivicNouth Engagement Committee December 12, 2022

automatically without the need for further action by the City Council.

Legal Counsel is available to advise on Brown Act compliance at this meeting as well as during the operations of the Committee.

OPTIONS
A. Adopt Resolution No.6175, approving the formation of the Ad Hoc CivicNouth Engagement Committee and appoint two council members to the Committee.

B. Adopt Resolution No.6175, approving the formation of the Ad Hoc CivicNouth Committee and appoint two council members to the Committee with changes and/or clarification of purpose.

C. Decline to form the Committee.

PRINCIPAL PARTIES EXPECTED AT MEETING
None.

ATTACHMENTS
A. Resolution No.6175.

Staff contact: Michael Ramirez, Assistant City Manager
805-755-4450, [email protected]
Reviewed by: Dave Durflinger, City Manager
(805) 755-4400, [email protected]
Formation of the Ad Hoc Civic/Youth Engagement Committee December 12, 2022

ATTACHMENT A
Formation of the Ad Hoc Civic/Youth Engagement Committee December 12, 2022

THIS PAGE INTENTIONALLY LEFT BLANK
RESOLUTION NO. 6175

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CARPINTERIA CREATING THE AD HOC CIVIC / YOUTH

ENGAGEMENT COMMITTEE
WHEREAS, the City Council from time to time finds it beneficial to form a committee of its membership in order to address a particular subject or work matter and to make related recommendations to the City Council; and WHEREAS, a civic/youth engagement program, as a collaboration between the City and Carpinteria Unified School District, has been topic of discussion by the City Council/School Board Standing Committee for several years; and WHEREAS, the creation of a Youth Engagement program has been a part of the City's Annual Work Plan since 2018, and the current Work Plan includes that the purpose of a program would be, in part, to increase youth engagement with law enforcement and prepare students for civic life; and
WHEREAS, inclusion of key stakeholders is desired in the formation of a Youth Engagement program; and
WHEREAS, youth in Carpinteria age 19 and younger comprise approximately 24% of the City's population; and
WHEREAS, the City Council has determined that an ad hoc committee consisting of not more than two of its members is desirable to work with staff and community stakeholders to assist staff with developing civic/youth engagement program recommendations for City Council consideration; and
NOW, THEREFORE, BE IT RESOLVED as follows:

SECTION 1. The above recitals are true and correct.

SECTION 2. The City Council hereby creates the Ad Hoc Civic/ Youth Engagement Committee consisting of Councilmembers _
and -----------
Resolution No. 6175

SECTION 3. The Ad Hoc Civic Youth Engagement Committee shall have the following roles and responsibilities: develop civic/youth engagement program recommendations for consideration by the City Council.

SECTION 4. The Ad Hoc Civic Youth Engagement Committee shall be dissolved upon making its report to the City Council, but not later than December 31, 2023, unless extended by action of the City Council.

NOW, THEREFORE, BE IT FURTHER RESOLVED the Ad Hoc Civic Youth Engagement Committee, in coordination with the City Manager (or the City Manager's designee), shall determine the frequency, place and times of its meetings and at the conclusion of its work shall provide a report to the City Council.

PASSED, APPROVED AND ADOPTED on this 12th day of December, 2022, by the following vote:

AYES: COUNCILMEMBER(S):

NOES: COUNCILMEMBER(S):

ABSENT: COUNCILMEMBER(S):

ABSTAIN: COUNCILMEMBER(S):

Mayor, City of Carpinteria
ATTEST:

Brian C. Barrett, CMC, CPMC
City Clerk, City of Carpinteria
I hereby certify that the foregoing resolution was adopted at a regular meeting of the City Council of the City of Carpinteria held on December 12, 2022.

Brian C. Barrett, CMC, CPMC
City Clerk, City of Carpinteria
Resolution No. 6175

APPROVED AS TO FORM:

Jena Shoaf Acos, on behalf of Brownstein
Hyatt Farber Schreck, LLP acting as
City Attorney of the City of Carpinteria
City of Carpinteria
Couruct Aceruoe Srnrr Reponr
December 12,2022

ITEM FOR COUNCIL CONSIDERATION
Formation of an Ad hoc City Council Housing Element Committee.

STAFF ENDATION
Adopt Resolution No.6182, establishing an Ad hoc City Housing Element Committee Sample Motion:

I move to adopt Resolution No. 6182, as read by title only, approving the formation of an Ad hoc Housing Element Committee to include Council members and

BACKGROUND
The City and County of Santa Barbara are in the process of updating the Housing Elements of their respective General Plans. That process involves planning for the development of a significant amount of new housing, including in the City and unincorporated area of the Carpinteria Valley. The City Council approved a draft Housing Element for submittal to the State Department of Housing and Community Development (HCD), which was accomplished on November 23. The County held a meeting on November 17 where potential sites for rezoning in the Carpinteria Valley were introduced for discussion as possible high-density housing sites. Mayor Nomura and Principal Planner Nick Bobroff provided comment on behalf of the City at the County meeting. The Mayor has also written an opinion piece that was published in the Coastal View News the week of November 28 (see attached correspondence). The County described the anticipated schedule for its Housing Element update process including completion in summer 2024. The City's process is expected to include response to comments from HCD staff and certification of its updated Housing Element in spring 2023.

The purpose of this agenda matter is to seek Council approval of the formation of an Ad hoc City Council Housing Element Committee (See attached draft Resolution No. 6182) to assist staff in work related to responding to HCD comments concerning the City's 24508777.3
Formation of Housing Element Committee
Page2
December 12,2022
draft Housing Element and participating in the County's Housing Element review process.

DISCUSSION
Staff anticipates that effective and efficient completion of the City's Housing Element update through HCD review, and participation in the County's process would be assisted by support from a City Council committee. The purpose of such a committee would be to work with staff to (a) prepare responses to HCD questions and requests for clarifications and/or additional information in the preparation and certification of the City's Housing Element update, and (b) to participate in meetings and assist in preparation of comments concerning City positions on various matters related to the county's Housing Element update as it affects the carpinteria valley.

The City Council from time to time finds it beneficialto form a committee of its membership to address a particular subject or work matter and to make related recommendations to the City Council. Staff has prepared Resolution No.6182, which proposes formation of an Ad hoc Housing Element Committee. The following section summarizes the proposed type of committee, membership, and roles and responsibilities as set forth in Resolution No. 6182.

Tvoe of committee. Staff is proposing that the committee be formed as an Ad hoc committee, which allows the committee to move fonrvard expeditiously and with greater flexibility in scheduling meetings than a standing committee or a meeiing involving a quorum of the Council.

Membership. An Ad hoc committee would consist of less than a quorum of City Council members. Because the City Council has five members, the Ad hoc Committee would include no more than two City Councilmembers. As part of the resolution under consideration, staff is requesting the City Council appoint up to two councilmembers to the committee.

Roles and sibilities As contemplated in the attached resolution, the Committee would be tasked with assisting with the development and submittal of responses to HCD requests during the City's Housing Element review process, and to develop responses to, and participate in, the County's Housing Element process, as representatives of the City.

Term. Staff proposes the Committee work be completed and the committee dissolved no later than July 1,2023.

POLICY CONSISTENCY
The formation of committees on discrete matters determined by the City Council to require additional study and recommendations is consistent with its authority and its interest in efficient, transparent, and accountable local government decision-making G:Dave/City Council/S-Housing Element Committee
Formation of Housing Element Committee

December 12,2022
Establishment of a City Council Housing Element Committee can be found consistent with the City's interest in timely completion of its Housing Element and collaborating with the County to ensure harmonizing between City and County Housing policies.

Effective advocacy through the County's Housing Element process can be found consistent with policies of the Land Use, Open Space, Recreation & Conservation, and Public Facilities and Services Elements of the City General Plan/Local Coastal Land Use Plan.

FINANCIAL CONSIDERATIONS AND WORK PRIORITY
The City contracts for consultant services support as a part of its Housing Element preparation. The contract amount is approximately $65,000. Staff anticipates additional consultant and legal services support in responding to the County Housing Element.

These costs would be incurred in the City Administration and Legal Services programs of the budget in a total amount of less than $30,000.

LEGAL AND RISK MANAGEMENT
The City Council from time-to-time finds it beneficial to form committees from its membership to address a particular subject or work matter and to make recommendations to the City Council. When consisting of less than a quorum of the Council, e.9., two members, such committees are considered "Ad hoc" and are not subject to certain Brown Act requirements, including opening meetings to members of the public. Once an "Ad hoc" committee's prescribed work is complete, it dissolves automatically without the need for further action by the City Council.

Legal Counsel is available to advise on Brown Act compliance at this meeting as well as during the operations of the Committee.

OPTIONS
A. Adopt Resolution No.6182, approving the formation of the Ad Hoc Housing Element Committee and appoint two council members to the Committee.

B. Adopt Resolution No.6182, approving the formation of the Housing Element Committee and appoint two council members to the Committee with changes and/or clarification of purpose.

C. Decline to form the Committee

PRINCIPAL PARTIES EXPECTED AT MEETING
None
G:Dave/City Council/S-Housing Element Committee
Formation of Housing Element Committee

December 12,2022

ATTACHMENTS
A. Draft Resolution No.6182
B. Correspondence concerning the County Housing Element site identification process.

Reviewed by: Steve Goggia, Director
Community Development Department
(805) 7 55-441 4, [email protected]
Staff Contact: Dave Durflinger, City Manager
[email protected] (805) 7 SS-4400
G : Dave/City Council/S-Housing Element Comm ittee

ATTACHMENT A
RESOLUTION NO. 6182

A RESOLUTION OF THE CITY COUNCIL OF THE GITY OF

CARPINTERIA CREATING THE AD HOC HOUSING ELEMENT

COMMITTEE
WHEREAS, the City Council from time to time finds it beneficialto form a committee of its membership in order to address a particular subject or work matter and to make related recommendations to the City Council; and WHEREAS, City and County Housing Elements are under preparation, requiring coordination and collaboration between State, County and City governments; and WHEREAS, the creation of a Housing Element Committee is supportive of an efficient and effective process for State, County and City collaboration to complete Housing Element work applying in the Carpinteria Valley; and WHEREAS, the City Council has determined that an Ad hoc committee consisting of not more than two of its members is desirable; and NOW, THEREFORE, BE lT RESOLVED as follows
SECTION 1. The above recitals are true and correct
SECTION 2. The City Council hereby creates the Ad Hoc Housing Element Comm ittee consisting of Councilmembers and
SECTION 3. The Ad Hoc Housing Element Committee shall have the following roles and responsibilities: (a) work with staff to prepare responses to the State Department of Housing and Community Development reviewer(s), and (b) participate in the County's Housing Element process including attending meeting with County and state officials, and assisting staff in the drafting of correspondence and other written materials reflecting the City's position on related matters.

SECTION 4. The Ad Hoc Housing Element Committee shall be dissolved upon completion of its work but no later than July 1,2023.

PASSED, APPROVED AND ADOPTED on this 12th day of December,2022,by the following vote:
l
Resolution No. 6182
Page2
AYES:

NOES
ABSENT
ABSTAIN:
coUNctLMEMBER(S):
coUNctLMEMBER(S):
couNctLMEMBER(S):
couNctLMEMBER(S):

Mayor, City of Carpinteria
l_hereby certify that_the foregoing resolution was adopted at a regular meeting of the city council of the city of carpinteria held on December 12,2012.

ATTEST:

Brian C. Barrett, CMC, CPMC
City Clerk, City of Carpinteria
APPROVED AS TO FORM:

Jena Shoaf Acos, on behalf of Brownstein
Hyatt Farber Schreck, LLP acting as
City Attorney of the City of Carpinteria
Brian C. Barrett, CMC, CPMC
City Clerk, City of Carpinteria

ATTACHMENT B
We must protect Carpinteria I Opinion I coastalview.com https://www.coastalview.com/opinion/we-must-protect-carpinteria/ar.. https://www.coastalview.com/opinion/we-must-protect-carpinteria/article-96eb7 d6c-711 0-1 1 edad25-2f 4a4e402 e30. htm I CVN COLUMN: FROM THE MAYOR'S DESK
We must protect Carpinteria
By Wade Nomura
Nov 30, 2022
Dear Community Members,
l'm writing to let you know about efforts your city has initiated in response to one of the greatest challenges our community has faced and to urge you to get informed and involved California law mandates cities and counties to adequately plan for future housing that meets projected needs throughout the state. Despite decades of planning for this growth, housing production in California has lagged demand and in recent years the state has declared a crisis, significantly increasing the amount of housing that must be planned for and passing laws that limit cities and counties say over where and how that housing gets built.

Carpinteria is mandated to plan for 901 housing units over the next eight years. There are currently about 5,000 households in Carpinteria, meaning these additional 901 housing units, if all constructed, would increase the City's housing stock by 18 percent. To put that into perspective, over the past 40 years Carpinteria's population has grown about 15 percent, including a relatively flat period over the last three decades. Planning for an 18 percent increase in housing units means planning for more households and the related service demands of those additional people.

Determining how Carpinteria will plan for 901 new housing units is challenging enough, but a more significant issue for Carpinteria may be how the County of Santa Barbara determines to plan for its own housing allocation in the unincorporated areas outside of the south coast cities of Carpinteria, Santa Barbara and Goleta.

The county has identified 11 potential sites directly adjacent to Carpinteria City limits where the county could propose rezoning agricultural land to allow building high density residential I of 3 l2/712022,5:13 PM
We must protect Carpinteria I Opinion I coastalview.com development.
https://www.coastalviewcom/opinion/we-must-protect-carpinteria./ar...

The expected number of housing units that could result from the rezoning of those parcels of land would range between 745 and3,044 units, depending on the final density and number of sites that the county selects. These housing units would be rn additionto the 901 units the city is planning for over the next eight years and the already pending application for the county's Bailard Avenue housing project, which calls for 168 new housing units immediately adjacent to the city.

Using the citl/s average household size of 2.65 persons and the county's sites under consideration in the valley, the build out of the housing being planned for by the city and county could result in a population increase ranging from roughly 4,800 additional residents up to 10,900 additional residents. ln this most extreme scenario, the possible population growth in the Carpinteria Valleywould result in a near doubling of the city's current population over the next decade. Even at the lower end of the range, Carpinteria Valley could expect to see the equivalent of a roughly one-third increase in the city's population. ln any of these scenarios, these new residents will place additional strain on city resources and make demands on public services without any guarantee that tax revenue will be sufficient to pay for those services. Perhaps even more alarming, the new California laws driving this housing production do very little to ensure all of this growth will result in housing that is even affordable to the people that live and work in the Carpinteria community.

I have serious concerns about the potential for the county plan resulting in negative impacts to precious coastal resources, including agriculture, that our community has worked so tirelessly to protect, and the ability to meet the needs of a large and dispersed population in the Valley.

I am also very disappointed, given the location of the county's housing sites directly adjacent to the city and the obvious implications that building this housing would have on city services, that there has been no effort to work collaboratively with the city to date.

I expressed these concerns as a part of my comments at a Nov. 17 county workshop and requested that they take a step back and engage in a collaborative process to determine where and how much housing is appropriate in the Carpinteria Valley. 2 of3 121712022,5:13 PM
We must protect Carpinteria I Opinion I coastalview.com https://wwwcoastalviewcom/opinion/we-must-protect-carpinteria/ar..

I will continue to advocate for the city taking a strong position on the issues raised by the county's plan.

I also wish to encourage everyone to engage in the county's process to ensure your voices are heard. lnformation can be found at the Count/s Housing Element Update website here:
co u ntyofs b.o r g/31 7 7 I H ousing- E I e m e nt- U pd ate.

Wade Nomura is the mayor of Carpinteria. He can be reached at [email protected]. 3 of3 l2l7/2022,5:13 PM
City of Carpinteria

COUNCIL AGENDA STAFF REPORT
December 12, 2022

ITEM FOR COUNCIL CONSIDERATION
Report on the Recruitment/Appointment Process for Boards, Commissions and Committees Used by Nearby Local Agencies.

STAFF RECOMMENDATION
Receive and file the report and direct staff as determined appropriate concerning the procedure to follow for recruitment, consideration and appointment of Board, Commission and Committee members.

Sample Motion: I move to receive and file the report and direct staff concerning the procedure for recruitment, consideration and appointment of Board, Commission and Committee members, as determined appropriate.

BACKGROUND
At the Council meeting of November 28, 2022, Councilmember Alarcon requested that an agenda matter concerning the City's process for making appointments to City Boards, Commissions, and Committees (BCC) be placed on the December 12, 2002 agenda to include information sufficient to allow for the Council to deliberate on the potential for establishing written procedures. Staff reached out to the Cities of Santa Barbara, Solvang, and Buellton to gain insight into their respective recruitment and appointment process for City BCCs as a part of preparing this report to the City Council.

The City Council is tentatively scheduled to consider appointments to BCCs at its regular meeting of January 23, 2023. The purpose of this agenda matter is for the Council to review the City's current recruitment/appointment process for City BCCs and direct staff as appropriate.

DISCUSSION
In order to analyze the similarities and differences between the City BCC recruitment/appointment process Carpinteria uses compared to those of the Cities of Buellton, Solvang, and Santa Barbara, the following seven characteristics were identified:
appointing process, term length, number of members, qualifications of members, process for vacancies, recruitment process, and interview process. The seven characteristics for each City are presented below.

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City of Carpinteria City of Buellton City of Solvane: City of Santa Barbara Biennial (every two years) in Typically Council makes Each Council member appoints After interviewing applicants at January of odd-numbered year appointments in December of one member subject to a separate Council meeting; (after Election); Appointed by even years; Council appoints ratification of City Counci I; Council makes appointments by Appointment Mayor with advice and consent members by majority vote Council selects members and majority vote twice a year in of Council incumbents by consensus in open-session (typically June December (even years) or and December)
January (odd years)
Two yea rs expiring January Four years with staggered Two yea rs ending December Generally four yea rs expiring 31st of each odd-numbered terms; initially all members 31st of even years on June 30th or December 31st year; Terms a utomati ca lly may be selected at once; of appropriate year; terms are extended until a successor members may be reappointed staggered; no member shall Term appointed serve for more than two
consecutive terms, unless
Counci I determines member
has unique qualifications that
benefit Citv
Number of
Determined by specific BCC Five members Five members (with exception Determined by specific BCC Members
of Tourism Advisory Committee
has seven members)
Determined by specific BCC Be bona fide residents and Legal resident within City; Generally be residents and Member
registered voters of the City and qualifications may be stricter qualified electors of the City; Qualifications
no person shall be member of depending on BCC depends on BCC; Counci I more than one BCC preference is that people serve
on one BCC at a time
Counci I by three affirmative Member removed by majority Filled in same manner as Replacement appointed to serve Vacancies
votes declare BCC member seat vote of Council; vacancy filled appointment process for out rest of unexpired term to be vacant; vacancy may be by appointment for unexpired unexpired portion of term fi II ed for unexpired term portion of term
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City of Carpinteria City of Buellton Citv of Solvang Citv of Santa Barbara Uns_cheduJe.d. VQCQnC)l - City City Cl erk advertises va ca nci es City Clerk requests applications Held twice a year in around Clerk posts notice of vacancy at and solicits applications in the from both incumbents and June and December of each City Hall and City website; local paper, posts in public applicants; Clerk publishes year; Addi ti ona I recruitments applications solicited and places in community, and City notice of vacancy, emails all may occur during year if need col I ected for Counci I website; City Clerk asks incumbents, current and future to fill a newly created BCC or cons id era ti on at future Counci I incumbents if they wish to be members of Council, and provide a quorum for a BCC; meeting considered for reappointment advertises on City website City Clerk notifies each S.c.he.d.1.1.le.d k'.Qrnac.!l - Prior to and they fill out applications incumbent as well as interested expiration of BCC terms, City persons, about term
Clerk publishes Notice of expirations and vacancies,
Recruitment
Vacancy for all BCCs in Coastal deadline for receipt of View News and posts at City applications, and date for
Hall and Citywebsite;CityClerk interviews and appointments inquires with incumbents if by Council
wish to continue serving on
BCC, and if so, they turn in
application along with
applications from new
members; applications
presented for Counci I
consideration at Counci I
meeting
In past, some Mayors Council interviews applicants Council interviews applicants City Council interviews interviewed applicants; earlier and makes appointments at an and makes appointments at an applicants over three separate this year Council requested open-session Council meeting open-session Council meeting open-session Council meetings; applicants appear before Applicants and incumbents are
Council to allow Council to ask required to appear in-person questions prior to appointment before Counci I for interview; City Clerk provides specific
Interviews
questions (dependent on BCC}
which a ppl i cants/incumbents
need to be prepared to answer
during three minute verb a I
presentation (interview);
Applicants who fail to appear
will be removed from eligibility
list
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Report on the RecruitmenUAppointment Process Used by Nearby Local Agencies December 12, 2022

The City of Solvang shares the most similarities to Carpinteria's current process in that the Council selects BCC members by consensus (including incumbents), the term of appointment is two years, the majority of BCCs are comprised of five members, typical qualifications to serve on a BCC include being a resident of the City, filling vacancies and recruitment process is consistent, and finally interviews are held during the meeting when Council considers appointments to BCCs. Solvang's differences include each BCC consists of five members (with the exception of its Tourism Advisory Committee which has seven members). In addition, each Councilmember appoints one BCC member subject to ratification of the City Council, since nearly all BCCs consist of five members.

The City of Buellton also shares a similar appointment process, fills vacancies, performs recruitment, and holds interviews the way Carpinteria does. Buellton is different in regards to the number of members for its BCCs which consist of five members. The term of office for Buellton's BCCs is four years with staggered terms. To stagger terms, three members' terms shall be for two years and two members' terms shall be for four years with the determination to be made by drawing by lot (e.g. coin toss). Lastly, the City of Buellton requires that all BCC members be bona fide residents and registered voters of the City.

The City of Santa Barbara is similar to Carpinteria in regards to qualifications of BCCs (dependent on each BCC) and the process of filling vacancies. However, due to the large volume of applicants for over 40 BCCs, the City Council makes appointments twice a year.

The majority of BCC members serve for four-year terms which are staggered. Lastly, the City Council holds multiple open-session Council meetings twice a year specifically to interview BCC applicants prior to the Council making appointments at a subsequent Council meeting. All applicants are required to appear in-person before the City Council during the interview sessions.

Options for Council consideration
The Council could consider the following options to amend the recruitment/appointment process for City BCCs:
• Create a more robust BCC application.
• Prepare distinct interview questions for each BCC.
• Create a standing Council Committee for the sole purpose to interview BCC applicants and present recommendations to the City Council. • Hold Council meetings specific to interviewing BCC applicants either as a part of or separately and prior to the Council meeting were appointments are made. • Direct staff to draft written guidelines for the recruiting and appointing to BCCs as part of the 2023 Workplan.

POLICY CONSISTENCY
This report is in line with the Maddy Act in that it describes the necessary actions to make the public aware of the opportunities to participate in and serve on local advisory boards, commissions, and committees.

G:\FIDELA\CITY COUNCIL\STAFF REPORT\2022\12-12-22\BCC Appointment Process\Staff Report.docx Report on the Recruitment/Appointment Process Used by Nearby Local Agencies December 12, 2022

FINANCIAL CONSIDERATIONS
There is no fiscal impact presented with this report. Any direction provided to staff would be inherit with staff time.

LEGAL AND RISK MANAGEMENT CONSIDERATIONS
Appointments to Committees, Boards and Commissions, are described in Carpinteria Municipal Code section 2.24.010 - Terms of office-Generally, which states:

The term of office for all standing commissions, boards and committees is set for a period of two years expiring on January 31 of every odd-numbered year commencing with January 31, 1989; provided, however, terms shall be automatically extended until a successor has been appointed. The city council by affirmative vote of three members may declare the seat of any commissioner, board member or standing committee member to be vacant. Such vacant seat may thereafter be filled for the unexpired term.

The Council may establish any practice or procedure for appointments of BCCs consistent with the Municipal Code.

OPTIONS

1. Receive and file the report and direct staff, as determined appropriate, concerning preparation of written procedures.

2. Receive and file the report and direct staff to conduct further research.

3. Receive and file the report and determine to not schedule a matter for consideration of written procedures for appointments to City Boards, Committees and Commissions.

PRINCIPAL PARTIES EXPECTED AT MEETING
There are no principal parties expected at the meeting.

ATTACHMENTS
Attachment A: City of Santa Barbara's BCC Applicant Interview Questions Staff contact: Brian C. Barrett, City Clerk
(805) 755-4403; [email protected]
Reviewed by: Dave Durflinger, City Manager
(805) 755-4400, [email protected]
G:\FI DELA\CITY COUNCIL \STAFF REPORT\2022\ 12-12-22\BCC Appointment Process\Staff Report.docx Report on the Recruitment/Appointment Process Used by Nearby Local Agencies December 12, 2022

ATTACHMENT A
G:\FIDELA\CITY COUNCIL\STAFF REPORT\2022\12-12-22\BCC Appointment Process\Staff Report.docx Note to Applicants: When you appear for your interview before the City Council, please be prepared to address the questions listed below.

ACCESS ADVISORY COMMITTEE
GENERAL QUESTIONS: (Please prepare a 2-3 minute verbal presentation which responds to the following questions.)

1. Do you wish to identify yourself as a person with a disability? {Note: At least 51 % of the membership of this advisory committee must consist of people with disabilities, as that term is defined under the Americans with Disabilities Act. If you choose to identify yourself as a person with a disability, you do not need to identify the nature of your disability. If you do not choose to affirmatively identify yourself as a person with a disability, your application will be treated as that of a person without a disability.}

2. Are you willing and able to devote the time necessary to serve if appointed?

3. What do you know about the City Advisory Group(s) for which you are applying?

4. Do you have any of the following qualifications? Please explain. a. A practical understanding of Title 11 or Title Ill of the Americans with Disabilities Act (ADA) or Section 504 and Section 508 of the Rehabilitation Act of 1973; or b. A practical understanding of The California Code of Regulations Title 24 and related federal accessibility standards; or
c. Experience as an architect, engineer, contractor or other professional involved in the construction of accessible facilities; or
d. Experience in consultation in the use of assistive services and technology; e. Experience in representing or resolving accessibility issues for people with a broad range of disabilities.

5. What other experience and/or skills do you possess that will make you successful in serving?

6. Why do you want to be appointed to this City Advisory Group? Note to Applicants: When you appear for your interview before the City Council, please be prepared to address the questions listed below.

AIRPORT COMMISSION
GENERAL QUESTIONS: (Please prepare a 2-3 minute verbal presentation which responds to the following questions.)

1. Are you willing and able to devote the time necessary to serve if appointed?

2. What do you know about the City Advisory Group(s) for which you are applying?

3. What experience and/or skills do you possess that will make you successful in serving?

4. Why do you want to be appointed to this City Advisory Group?

5. Are there certain interests and/or issues that you are desirous of promoting or changing? SPECIFIC QUESTIONS REGARDING THE ABOVE CITY ADVISORY GROUP: (You may be asked any of the following questions, or others.)

1. Please describe your experience and education/training in the following areas:
a. Commercial property management
b. Aviation - pilot, familiarity with airport operations, FAA rules and regulations c. Public relations

2. From your perspective, what is the Airport's role in the community? QUESTIONS FOR APPLICANTS WHO ARE CURRENT INCUMBENTS: (Please be sure to include in your oral presentation a response to the following questions.)

1. What was the most significant or rewarding experience during your tenure?

2. Is the City Advisory Group operating as well as it could? What improvements, if any, could be made?
Note to Applicants: When you appear for your interview before the City Council, please be prepared to address the questions listed below.

ARCHITECTURAL BOARD OF REVIEW
GENERAL QUESTIONS: (Please prepare a 2-3 minute verbal presentation which responds to the following questions.)

1. Are you willing and able to devote the time necessary to serve if appointed, with the understanding that meetings may last until the late evening hours?

2. What do you know about the City Advisory Group(s) for which you are applying?

3. What experience and/or skills do you possess that will make you successful in serving?

4. Why do you want to be appointed to this City Advisory Group?

5. Are there certain interests and/or issues that you are desirous of promoting or changing? SPECIFIC QUESTIONS REGARDING THE ABOVE CITY ADVISORY GROUP: (You may be asked any of the following questions, or others.)

1. Are you willing and do you understand that you may be asked to represent the Board and attend separate meetings of the Sign Committee, Consent Calendar, Planning Commission and or training sessions?

2. Please describe your interests in design review and what you believe is the role of design review in this community.

3. Do you believe the ABR should act on projects by consensus or should there be a wide diversity of opinions?

4. Non-design professional candidates: Please describe your experience in reading site, building, floor and landscape plans.

QUESTIONS FOR APPLICANTS WHO ARE CURRENT INCUMBENTS: (Please be sure to include in your oral presentation a response to the following questions.)

1. What was the most significant or rewarding experience during your tenure?

2. Is the City Advisory Group operating as well as it could? What improvements, if any, could be made?
Note to Applicants: When you appear for your interview before the City Council, please be prepared to address the questions listed below.

ARTS ADVISORY COMMITTEE
GENERAL QUESTIONS: (Please prepare a 2-3 minute verbal presentation which responds to the following questions.)

1. Are you willing and able to devote the time necessary to serve if appointed?

2. What do you know about the City Advisory Group(s) for which you are applying?

3. What experience and/or skills do you possess that will make you successful in serving?

4. Why do you want to be appointed to this City Advisory Group?

5. Are there certain interests and/or issues that you are desirous of promoting or changing? SPECIFIC QUESTIONS REGARDING THE ABOVE CITY ADVISORY GROUP: (You may be asked any of the following questions, or others.)
1 . What role can the arts play in the vitality of the City of Santa Barbara?

2. What do you feel is government's role in the arts?

3. Is there an area of the arts in which you have an interest or experience? QUESTIONS FOR APPLICANTS WHO ARE CURRENT INCUMBENTS: (Please be sure to include in your oral presentation a response to the following questions.)

1. What was the most significant or rewarding experience during your tenure?

2. Is the City Advisory Group operating as well as it could? What improvements, if any, could be made?
Note to Applicants: When you appear for your interview before the City Council, please be prepared to address the questions listed below.

BUILDING AND FIRE CODE BOARD OF APPEALS
GENERAL QUESTIONS: (Please prepare a 2-3 minute verbal presentation which responds to the following questions.)

1. Are you willing and able to devote the time necessary to serve if appointed?

2. What do you know about the City Advisory Group(s) to which you are applying?

3. What experience and/or skills to you possess that will make you successful in serving?

4. Why do you want to be appointed to this City Advisory Group?

5. Are there certain interests and/or issues that you are desirous of promoting or changing? SPECIFIC QUESTIONS REGARDING THE ABOVE CITY ADVISORY GROUP: (You may be asked any of the following questions, or others.)

1. Can you be objective in hearing an appeal involving your area of expertise?

2. Please state any professional credentials, for example, engineer, architect, contractor, certified by International Conference of Building Officials, other.

3. What is your anticipated length of commitment to serving on the Building and Fire Code Board of Appeals?
Note to Applicants: When you appear for your interview before the City Council, please be prepared to address the questions listed below.

CENTRAL COAST COMMISSION FOR SENIOR CITIZENS

AREA AGENCY ON AGING
GENERAL QUESTIONS: (Please prepare a 2-3 minute verbal presentation which responds to the following questions.)

1. Are you willing and able to devote the time necessary to serve if appointed?

2. What do you know about the City Advisory Group(s) to which you are applying?

3. What experience and/or skills to you possess that will make you successful in serving?

4. Why do you want to be appointed to this City Advisory Group?

5. Are there certain interests and/or issues that you are desirous of promoting or changing? SPECIFIC QUESTIONS REGARDING THE ABOVE CITY ADVISORY GROUP: (You may be asked any of the following questions, or others.)

1. What direct community experience have you had working with senior citizens or agencies, which serve the same population?

2. Describe your number one concern for the senior citizens of our community.

3. Are you aware that many of the meetings are held in Santa Maria? QUESTIONS FOR APPLICANTS WHO ARE CURRENT INCUMBENTS: (Please be sure to include in your oral presentation a response to the following questions.)

1. What was the most significant or rewarding experience during your tenure?

2. Is the City Advisory Group operating as well as it could? What improvements, if any, could be made?
Note to Applicants: When you appear for your interview before the City Council, please be prepared to address the questions listed below.

CITIZENS' OVERSIGHT COMMITTEE
GENERAL QUESTIONS: (Please prepare a 2-3 minute verbal presentation which responds to the following questions.)

1. Are you willing and able to devote the time necessary to serve if appointed?

2. What do you know about the City Advisory Group(s) for which you are applying?

3. What experience and/or skills do you possess that will make you successful in serving?

4. Why do you want to be appointed to this City Advisory Group?

5. Are there certain interests and/or issues that you are desirous of promoting or changing? SPECIFIC QUESTIONS REGARDING THE ABOVE CITY ADVISORY GROUP: (You may be asked any of the following questions, or others.)

1. Do you believe the Citizens' Oversight Committee should act on projects by consensus or should there be a wide diversity of opinions?

2. Do you have any financial experience that would assist you on this Committee? Note to Applicants: When you appear for your interview before the City Council, please be prepared to address the questions listed below.

CIVIL SERVICE COMMISSION
GENERAL QUESTIONS: (Please prepare a 2-3 minute verbal presentation which responds to the following questions.)

1. Are you willing and able to devote the time necessary to serve if appointed?

2. What do you know about the City Advisory Group(s) for which you are applying?

3. What experience and/or skills do you possess that will make you successful in serving?

4. Why do you want to be appointed to this City Advisory Group?

5. Are there certain interests and/or issues that you are desirous of promoting or changing? SPECIFIC QUESTIONS REGARDING THE ABOVE CITY ADVISORY GROUP: (You may be asked any of the following questions, or others.)

1. The Civil Service Commission hears disciplinary appeals of City employees. What experience do you have in supervising, evaluating and disciplining employees?

2. What is your perception of the role of disciplining employees in managing a work environment?
QUESTIONS FOR APPLICANTS WHO ARE CURRENT INCUMBENTS: (Please be sure to include in your oral presentation a response to the following questions.)

1. What was the most significant or rewarding experience during your tenure?

2. Is the City Advisory Group operating as well as it could? What improvements, if any, could be made?
Note to Applicants: When you appear for your interview before the City Council, please be prepared to address the questions listed below.

COMMUNITY DEVELOPMENT & HUMAN SERVICES COMMITTEE
GENERAL QUESTIONS: (Please prepare a 2-3 minute verbal presentation which responds to the following questions.)

1. Are you willing and able to devote the time necessary to serve if appointed?

2. What do you know about the City Advisory Group(s) for which you are applying?

3. What experience and/or skills do you possess that will make you successful in serving?

4. Why do you want to be appointed to this City Advisory Group?

5. Are there certain interests and/or issues that you are desirous of promoting or changing? SPECIFIC QUESTIONS REGARDING THE ABOVE CITY ADVISORY GROUP: (You may be asked any of the following questions, or others.)

1. February requires many hours of evening meetings (over 40 hours), most likely every Tuesday and Thursday night from 4 p.m. to 9 p.m. Is this a problem for you?

2. Do you have time to do at least 10 site visits during business hours (Oct. - Jan.)?

3. How familiar are you with the needs of the residents covered in the category you have applied for and the scope of social service agencies serving those residents in the community?

4. Applications are reviewed and scored via a web-based program. Do you have easy access to a computer and are you comfortable operating one? QUESTIONS FOR APPLICANTS WHO ARE CURRENT INCUMBENTS: (Please be sure to include in your oral presentation a response to the following questions.)

1. What was the most significant or rewarding experience during your tenure?

2. Is the City Advisory Group operating as well as it can? What improvements, if any, could be made?
Note to Applicants: When you appear for your interview before the City Council, please be prepared to address the questions listed below.

COMMUNITY EVENTS & FESTIVALS COMMITTEE
GENERAL QUESTIONS: (Please prepare a 2-3 minute verbal presentation which responds to the following questions.)

1. Are you willing and able to devote the time necessary to serve if appointed?

2. What do you know about the City Advisory Group(s) for which you are applying?

3. What experience and/or skills do you possess that will make you successful in serving?

4. Why do you want to be appointed to this City Advisory Group?

5. Are there certain interests and/or issues that you are desirous of promoting or changing? SPECIFIC QUESTIONS REGARDING THE ABOVE CITY ADVISORY GROUP: (You may be asked any of the following questions, or others.)

1. What experience, if any, do you have in marketing, promotion, and/or event planning?

2. Are you able to commit to attending a full day meeting in March for Proposal/Letter of Intent review and three to four consecutive days in mid-June for application review?

3. Are you currently affiliated with any of the events (or the organizations that put on the events) funded through this program, e.g., major events and festivals in the City of Santa Barbara? If so, what?
QUESTIONS FOR APPLICANTS WHO ARE CURRENT INCUMBENTS: (Please be sure to include in your oral presentation a response to the following questions.)

1. What was the most significant or rewarding experience during your tenure?

2. Is the City Advisory Group operating as well as it could? What improvements, if any, could be made?
( Note to Applicants: When you appear for your interview before the City Council, please be prepared to address the questions listed below.

COUNTY LIBRARY ADVISORY COMMITTEE
GENERAL QUESTIONS: (Please prepare a 2-3 minute verbal presentation which responds to the following questions.)

1. Are you willing and able to devote the time necessary to serve if appointed?

2. What do you know about the City Advisory Group(s) for which you are applying?

3. Share some examples of community enhancements you have created and/or developed which led to building lasting partnerships among community stakeholders?

4. Why do you want to be appointed to this City Advisory Group?

5. What are your key interests and/or issues that you feel would benefit the promotion and advocacy of our libraries?

6. Do you have a library card? Do you currently use the library? SPECIFIC QUESTIONS REGARDING THE ABOVE CITY ADVISORY GROUP: (You may be ( asked any of the following questions, or others.)

1. Describe, as you see it, the role of the public library in our community today.

2. If you are appointed, do you have any suggestions for new funding opportunities?

3. Do you have any experience with ballot measures?

4. Give some examples of the ways in which the public library can enhance service to our diverse community.

5. Should the collections and services of the public library reflect the views and opinions of the majority, or include those of minorities, including less-than-popular views?

6. Always improving access to library services is always a priority with the City. What is your understanding and experience as a library patron of our web services including digital collections?
QUESTIONS FOR APPLICANTS WHO ARE CURRENT INCUMBENTS: (Please be sure to include in your oral presentation a response to the following questions.)

1. What was the most significant or rewarding experience during your tenure?

2. Is the City Advisory Group operating as well as it could? What improvements, if any, could be made?
Note to Applicants: When you appear for your interview before the City Council, please be prepared to address the questions listed below.

CREEKS ADVISORY COMMITTEE
GENERAL QUESTIONS: (Please prepare a 2-3 minute verbal presentation which responds to the following questions.)

1. Are you willing and able to devote the time necessary to serve if appointed?

2. What experience and/or skills do you possess that will make you successful in serving?

3. What do you think should be the committee priorities in the first year?

4. Why do you want to be appointed to this City Advisory Group? Note to Applicants: When you appear for your interview before the City Council, please be prepared to address the questions listed below.

DOWNTOWN PARKING COMMITTEE
GENERAL QUESTIONS: (Please prepare a 2-3 minute verbal presentation which responds to the following questions.)

1. Are you willing and able to devote the time necessary to serve if appointed?

2. What do you know about the City Advisory Group(s) for which you are applying?

3. What experience and/or skills do you possess that will make you successful in serving?

4. Why do you want to be appointed to this City Advisory Group?

5. Are there certain interests and/or issues that you are desirous of promoting or changing? SPECIFIC QUESTIONS REGARDING THE ABOVE CITY ADVISORY GROUP: (You may be asked any of the following questions, or others.)

1. The Downtown Parking Program budget is an enterprise fund (it pays its own way). Do you think parking revenues should be used to support the Downtown Shuttle Bus?

2. If cost were not an issue, should the City provide parking to meet all demands? Why?

3. Do you think that the Downtown Parking Program can play a role in stimulating the downtown business economy? How?
QUESTIONS FOR APPLICANTS WHO ARE CURRENT INCUMBENTS: (Please be sure to include in your oral presentation a response to the following questions.)

1. What was the most significant or rewarding experience during your tenure? I

2. Is the City Advisory Group operating as well as it could? What improvements, if any, could be made?
Note to Applicants: When you appear for your interview before the City Council, please be prepared to address the questions listed below.

EIRE AND poucE COMMISSION
GENERAL QUESTIONS: (Please prepare a 2-3 minute verbal presentation which responds to the following questions.)

1. Are you willing and able to devote the time necessary to serve if appointed?

2. What do you know about the City Advisory Group(s) for which you are applying?

3. What experience and/or skills do you possess that will make you successful in serving?

4. Why do you want to be appointed to this City Advisory Group?

5. Are there certain interests and/or issues that you are desirous of promoting or changing? SPECIFIC QUESTIONS REGARDING THE ABOVE CITY ADVISORY GROUP: (You may be asked any of the following questions, or others.)

1. Do you have any background and/or experience with a public safety agency?

2. Have you been on a Police Department ride-along or attended the Police Citizen Academy? If not, are you willing to dedicate the time to attend?

3. What is your opinion of the services provided by the Fire and Police Departments? QUESTIONS FOR APPLICANTS WHO ARE CURRENT INCUMBENTS: (Please be sure to include in your oral presentation a response to the following questions.)

1. What was the most significant or rewarding experience during your tenure? Note to Applicants: When you appear for your interview before the City Council, please be prepared to address the questions listed below.

FIRE AND POLICE PENSION COMMISSION
GENERAL QUESTIONS: (Please prepare a 2-3 minute verbal presentation which responds to the following questions.)

1. Are you willing and able to devote the time necessary to serve if appointed?

2. What do you know about the City Advisory Group(s) for which you are applying?

3. What experience and/or skills do you possess that will make you successful in serving?

4. Why do you want to be appointed to this City Advisory Group?

5. Are there certain interests and/or issues that you are desirous of promoting or changing? SPECIFIC QUESTIONS REGARDING THE ABOVE CITY ADVISORY GROUP: (You may be asked any of the following questions, or others.)

1. What experience do you have in reviewing an investment portfolio?

2. Do you understand, or have any experience related to the preparation of actuarial studies and how to interpret the results?

3. What financial experience have you had that would assist you on this board? QUESTIONS FOR APPLICANTS WHO ARE CURRENT INCUMBENTS: (Please be sure to include in your oral presentation a response to the following questions.)

1. What was the most significant or rewarding experience during your tenure?

2. Is the City Advisory Group operating as well as it could? What improvements, if any, could be made?
Note to Applicants: When you appear for your interview before the City Council, please be prepared to address the questions listed below.

HARBOR COMMISSION
GENERAL QUESTIONS: (Please prepare a 2-3 minute verbal presentation which responds to the following questions.)

1. Are you willing and able to devote the time necessary to serve if appointed?

2. What do you know about the City Advisory Group(s) for which you are applying?

3. What experience and/or skills do you possess that will make you successful in serving?

4. Why do you want to be appointed to this City Advisory Group?

5. Are there certain interests and/or issues that you are desirous of promoting or changing? SPECIFIC QUESTIONS REGARDING THE ABOVE CITY ADVISORY GROUP: (You may be asked any of the following questions, or others.)

1. The Harbor is made up of a number of groups with competing interests (recreational boaters, racers, commercial fishermen, sport fishermen, live-aboards, businesses and casual users). How would you, as a Harbor Commissioner, gain insight from these various groups and balance the multitude of competing desires? QUESTIONS FOR APPLICANTS WHO ARE CURRENT INCUMBENTS: (Please be sure to include in your oral presentation a response to the following questions.)

1. What was the most significant or rewarding experience during your tenure?

2. Is the City Advisory Group operating as well as it could? What improvements, if any, could be made?
Note to Applicants: When you appear for your interview before the City Council, please be prepared to address the questions listed below.

HISTORIC LANDMARKS COMMISSION
GENERAL QUESTIONS: (Please prepare a 2-3 minute verbal presentation which responds to the following questions.)

1. Are you willing and able to devote the time necessary to serve if appointed, with the understanding that meetings may last until the late evening hours?

2. What do you know about the City Advisory Group(s) for which you are applying?

3. What experience and/or skills do you possess that will make you successful in serving?

4. Why do you want to be appointed to this City Advisory Group?

5. Are there certain interests and/or issues that you are desirous of promoting or changing? SPECIFIC QUESTIONS REGARDING THE ABOVE CITY ADVISORY GROUP: (You may be asked any of the following questions, or others.)

1. Are you willing and do you understand that you may be asked to represent the Board and attend separate meetings of the Sign Committee, Consent Calendar, Planning Commission and or training sessions?

2. What, if any, has been your involvement with historical organizations here in Santa Barbara?

3. Please describe any of your writings, professional activities, avocations or hobbies that pertain to California's or Santa Barbara's history or architecture? QUESTIONS FOR APPLICANTS WHO ARE CURRENT INCUMBENTS: (Please be sure to include in your oral presentation a response to the following questions.)

1. What was the most significant or rewarding experience during your tenure?

2. Is the City Advisory Group operating as well as it could? What improvements, if any, could be made?
Note to Applicants: When you appear for your interview before the City Council, please be prepared to address the questions listed below.

HOUSING AUTHORITY COMMISSION
GENERAL QUESTIONS: (Please prepare a 2-3 minute verbal presentation which responds to the following questions.)

1. Are you willing and able to devote the time necessary to serve if appointed?

2. What do you know about the City Advisory Group(s) for which you are applying?

3. What experience and/or skills do you possess that will make you successful in serving?

4. Why do you want to be appointed to this City Advisory Group?

5. Are there certain interests and/or issues that you are desirous of promoting or changing? SPECIFIC QUESTIONS REGARDING THE ABOVE CITY ADVISORY GROUP: (You may be asked any of the following questions, or others.)

1. Are you familiar with the various programs administered by the Housing Authority? If so, what are some of them?

2. Do you have any direct experience with any affordable housing programs or in developing affordable housing?

3. If you are appointed, do you have any ideas for new programs or concepts that the Housing Authority might undertake or improvements to suggest for existing programs?

4. Resident applicants: Are you currently involved with any Housing Authority activities such as Resident Council?
QUESTIONS FOR APPLICANTS WHO ARE CURRENT INCUMBENTS: (Please be sure to include in your oral presentation a response to the following questions.)

1. What was the most significant or rewarding experience during your tenure?

2. Is the City Advisory Group operating as well as it could? What improvements, if any, could be made?
Note to Applicants: When you appear for your interview before the City Council, please be prepared to address the questions listed below.

LIBRARY BOARD
GENERAL QUESTIONS: (Please prepare a 2-3 minute verbal presentation which responds to the following questions.)

1. Are you willing and able to devote the time necessary to serve if appointed?

2. What do you know about the City Advisory Group(s) for which you are applying?

3. What experience and/or skills do you possess that will make you successful in serving?

4. Why do you want to be appointed to this City Advisory Group?

5. Are there certain interests and/or issues that you are desirous of promoting or changing? SPECIFIC QUESTIONS REGARDING THE ABOVE CITY ADVISORY GROUP: (You may be asked any of the following questions, or others.)

1. Describe, as you see it, the role of the public library in our community.

2. Give some examples of the ways in which the public library can serve a diverse community such as Santa Barbara.

3. Should the collections and services of the public library reflect the views and opinions of the majority, or include those of minorities, including less-than-popular views? QUESTIONS FOR APPLICANTS WHO ARE CURRENT INCUMBENTS: (Please be sure to include in your oral presentation a response to the following questions.)

1. What was the most significant or rewarding experience during your tenure?

2. Is the City Advisory Group operating as well as it could? What improvements, if any, could be made?
Note to Applicants: When you appear for your interview before the City Council, please be prepared to address the questions listed below.

LIVING WAGE ADVISORY COMMITTEE
GENERAL QUESTIONS: (Please prepare a 2-3 minute verbal presentation which responds to the following questions.)

1. Are you willing and able to devote the time necessary to serve if appointed?

2. What do you know about the City Advisory Group(s) for which you are applying?

3. What experience and/or skills do you possess that will make you successful in serving?

4. Why do you want to be appointed to this City Advisory Group?

5. Are there certain interests and/or issues that you are desirous of promoting or changing? SPECIFIC QUESTIONS REGARDING THE ABOVE CITY ADVISORY GROUP: (You may be asked any of the following questions, or others.)

1. What is your interest in the Living Wage issue?

2. Which position are you applying for (e.g., employee of a local non-profit, etc.) and how do you meet the qualifications?
QUESTIONS FOR APPLICANTS WHO ARE CURRENT INCUMBENTS: (Please be sure to include in your oral presentation a response to the following questions.)

1. What was the most significant or rewarding experience during your tenure?

2. Is the City Advisory Group operating as well as it can? What improvements, if any, could be made?
Note to Applicants: When you appear for your interview before the City Council, please be prepared to address the questions listed below.

MEASURE P COMMITTEE
GENERAL QUESTIONS: (Please prepare a 2-3 minute verbal presentation which responds to the following questions.)

1. Are you willing and able to devote the time necessary to serve if appointed?

2. What do you know about the City Advisory Group(s) for which you are applying?

3. What experience and/or skills do you possess that will make you successful in serving?

4. Why do you want to be appointed to this City Advisory Group?

5. Are there certain interests and/or issues that you are desirous of promoting or changing? SPECIFIC QUESTIONS REGARDING THE ABOVE CITY ADVISORY GROUP: (You may be asked any of the following questions, or others.)

1. Do you have any background and/or experience with a public safety agency?

2. Have you been on a Police Department ride-along or attended the Police Citizen Academy? If not, are you willing to dedicate the time to attend?

3. What is your opinion of the services provided by the Police Department? QUESTIONS FOR APPLICANTS WHO ARE CURRENT INCUMBENTS: (Please be sure to include in your oral presentation a response to the following questions.)

1. What was the most significant or rewarding experience during your tenure?

2. Is the City Advisory Group operating as well as it can? What improvements, if any, could be made?
Note to Applicants: When you appear for your interview before the City Council, please be prepared to address the questions listed below.

METROPOLITAN TRANSIT DISTRICT BOARD
GENERAL QUESTIONS: (Please prepare a 2-3 minute verbal presentation which responds to the following questions.)

1. Are you willing and able to devote the time necessary to serve if appointed?

2. What do you know about the City Advisory Group(s) for which you are applying?

3. What experience and/or skills do you possess that will make you successful in serving?

4. Why do you want to be appointed to this City Advisory Group?

5. Are there certain interests and/or issues that you are desirous of promoting or changing? SPECIFIC QUESTIONS REGARDING THE ABOVE CITY ADVISORY GROUP: (You may be asked any of the following questions, or others.)

1. Are you familiar with the SBMTD and the services it offers to the community?

2. Are you familiar with the powers and duties of the Directors of the MTD? QUESTIONS FOR APPLICANTS WHO ARE CURRENT INCUMBENTS: (Please be sure to include in your oral presentation a response to the following questions.)

1. What was the most significant or rewarding experience during your tenure?

2. Is the City Advisory Group operating as well as it could? What improvements, if any, could be made?
I
Note to Applicants: When you appear for your interview before the City Council, please be prepared to address the questions listed below.

MOSQUITO AND VECTOR MANAGEMENT DISTRICT BOARD
GENERAL QUESTIONS: (Please prepare a 2-3 minute verbal presentation which responds to the following questions.)

1. Are you willing and able to devote the time necessary to serve if appointed?

2. What do you know about the City Advisory Group(s) for which you are applying?

3. What experience and/or skills do you possess that will make you successful in serving?

4. Why do you want to be appointed to this City Advisory Group?

5. Are there certain interests and/or issues that you are desirous of promoting or changing? SPECIFIC QUESTIONS REGARDING THE ABOVE ADVISORY GROUP: (You may be asked any of the following questions, or others.)

1. Are you familiar with the Mosquito and Vector Management District (MVMD) and the services it offers to the community?

2. Are you familiar with the powers and duties of the MVMD Board Members?

3. What medical background do you have pertaining to disease prevention?

4. What potential conflicts of interest might you have while serving as a Board Member on the MVMD?
QUESTIONS FOR APPLICANTS WHO ARE CURRENT INCUMBENTS: (Please be sure to include in your oral presentation a response to the following questions.)

1. What was the most significant or rewarding experience during your tenure? Note to Applicants: When you appear for your interview before the City Council, please be prepared to address the questions listed below.

NEIGHBORHOOD ADVISORY COUNCIL
GENERAL QUESTIONS: (Please prepare a 2-3 minute verbal presentation which responds to the following questions.)

1. Are you willing and able to devote the time necessary to serve if appointed?

2. What do you know about the City Advisory Group(s) for which you are applying?

3. What experience and/or skills do you possess that will make you successful in serving?

4. Why do you want to be appointed to this City Advisory Group?

5. Are there certain interests and/or issues that you are desirous of promoting or changing? SPECIFIC QUESTIONS REGARDING THE ABOVE CITY ADVISORY GROUP: (You may be asked any of the following questions, or others.)

1. Are you familiar with the City's community centers and the services they offer to the community at large? Have you ever participated in a neighborhood activity hosted by the community center advisory committees or Neighborhood and Outreach Services staff?

2. What neighborhood challenges would you like to see the Neighborhood Advisory Council address?

3. What ideas do you have for how the Neighborhood Advisory Council can outreach to and engage residents in discussions on how to improve neighborhoods and outcomes for youth and families?
QUESTIONS FOR APPLICANTS WHO ARE CURRENT INCUMBENTS: (Please be sure to include in your oral presentation a response to the following questions.) Based on your past experiences on a Community Center Advisory Committee, what priorities do you think the Neighborhood Advisory Council should focus on in its first year? Note to Applicants: When you appear for your interview before the City Council, please be prepared to address the questions listed below.

PARKS AND RECREATION COMMISSION
GENERAL QUESTIONS: (Please prepare a 2-3 minute verbal presentation which responds to the following questions.)

1. · Are you willing and able to devote the time necessary to serve if appointed?

2. What do you know about the City Advisory Group(s) for which you are applying?

3. What experience and/or skills do you possess that will make you successful in serving?

4. Why do you want to be appointed to this City Advisory Group?

5. Are there certain interests and/or issues that you are desirous of promoting or changing? SPECIFIC QUESTIONS REGARDING THE ABOVE CITY ADVISORY GROUP: (You may be asked any of the following questions, or others.)

1. What do you feel should be the highest priorities for the park system and recreation services in this community?

2. Are there park or recreational needs in this community that are not currently being met?

3. If there was one youth issue that you would like to see the Parks and Recreation Commission address, what issue would that be?
QUESTIONS FOR APPLICANTS WHO ARE CURRENT INCUMBENTS: (Please be sure to include in your oral presentation a response to the following questions.)

1. What was the most significant or rewarding experience during your tenure?

2. Is the City Advisory Group operating as well as it can? What improvements, if any, could be made?
Note to Applicants: When you appear for your interview before the City Council, please be prepared to address the questions listed below.

PLANNING COMMISSION
GENERAL QUESTIONS: (Please prepare a 2-3 minute verbal presentation which responds to the following questions.)

1. Are you willing and able to devote the time necessary to serve if appointed?

2. What do you know about the City Advisory Group(s) for which you are applying?

3. What experience and/or skills do you possess that will make you successful in serving?

4. Why do you want to be appointed to this City Advisory Group?

5. Are there certain interests and/or issues that you are desirous of promoting or changing? SPECIFIC QUESTIONS REGARDING THE ABOVE CITY ADVISORY GROUP: (You may be asked any of the following questions, or others.)

1. What is your experience in reading architectural and landscape plans? Are you familiar with the City's Land Use/Design Policies?

2. What do you believe are the current issues facing the City in terms of land use planning?

3. Are you aware that if appointed, you may also serve on ad-hoc committees and have to read numerous staff reports and technical documents? Are you able to commit the time necessary to accomplish these?
QUESTIONS FOR APPLICANTS WHO ARE CURRENT INCUMBENTS: (Please be sure to include in your oral presentation a response to the following questions.)

1. What was the most significant or rewarding experience during your tenure?

2. Is the City Advisory Group operating as well as it could? What improvements, if any, could be made?
Note to Applicants: When you appear for your interview before the City Council, please be prepared to address the questions listed below.

RENTAL HOUSING MEDIATION BOARD
GENERAL QUESTIONS: (Please prepare a 2-3 minute verbal presentation which responds to the following questions.)

1. Are you willing and able to devote the time necessary to serve if appointed?

2. What do you know about the City Advisory Group(s) for which you are applying?

3. What experience and/or skills do you possess that will make you successful in serving?

4. Why do you want to be appointed to this City Advisory Group?

5. Are there certain interests and/or issues that you are desirous of promoting or changing? SPECIFIC QUESTIONS REGARDING THE ABOVE CITY ADVISORY GROUP: (You may be asked any of the following questions, or others.)

1. Describe your knowledge of the mediation process and any actual mediation experience you may possess.

2. Is your schedule flexible enough that you would be available once a month for a three hour period to participate in a mediation? On short notice for mediations?

3. Do you possess any formal mediation training?
QUESTIONS FOR APPLICANTS WHO ARE CURRENT INCUMBENTS: (Please be sure to include in your oral presentation a response to the following questions.)

1. What was the most significant or rewarding experience during your tenure?

2. Is the City Advisory Group operating as well as it could? What improvements, if any, could be made?
Note to Applicants: When you appear for your interview before the City Council, please be prepared to address the questions listed below.

SANTA BARBARA YOUTH COUNCIL
GENERAL QUESTIONS: (Please prepare a 2-3 minute verbal presentation which responds to the following questions.)

1. Are you willing and able to devote the time necessary to serve if appointed?

2. What do you know about the City Advisory Group(s) for which you are applying?

3. What experience and/or skills do you possess that will make you successful in serving?

4. Why do you want to be appointed to this City Advisory Group?

5. Are there certain interests and/or issues that you are desirous of promoting or changing? SPECIFIC QUESTIONS REGARDING THE ABOVE CITY ADVISORY GROUP: (You may be asked any of the following questions, or others.)

1. Why do you think it is important for teens to be involved in youth leadership?

2. What do you think is one of the pressing issues for youth in Santa Barbara and what do you think might help to address it?

3. Of all your talents, which is the one that you want to share the most as a Santa Barbara Youth Council member?

4. The Santa Barbara Youth Council is a very active group, do you foresee any conflicts that will interfere with attending meetings or special events? Note to Applicants: When you appear for your interview before the City Council, please be prepared to address the questions listed below.

SIGN COMMITTEE
GENERAL QUESTIONS: (Please prepare a 2-3 minute verbal presentation which responds to the following questions.)

1. Are you willing and able to devote the time necessary to serve if appointed? In addition to attending the regular bi-weekly Sign Committee Consent meetings. Do you understand that you may be asked to perform Conforming sign reviews on a weekly basis (usually less than 1 hour)?

2. What do you know about the City Advisory Group(s) for which you are applying?

3. What experience and/or skills do you possess that will make you successful in serving?

4. Why do you want to be appointed to this City Advisory Group?

5. Are there certain interests and/or issues that you are desirous of promoting or changing? SPECIFIC QUESTIONS REGARDING THE ABOVE CITY ADVISORY GROUP: (You may be asked any of the following questions, or others.)

1. Are you familiar with the current Sign Ordinance of the City of Santa Barbara and its history and the current sign review/permit process?

2. Do you think that maintaining the historical and visual integrity of the City, while encouraging creativity and legible graphics, is a workable goal?

3. What is your background regarding design elements?
QUESTIONS FOR APPLICANTS WHO ARE CURRENT INCUMBENTS: (Please be sure to include in your oral presentation a response to the following questions.)

1. What was the most significant or rewarding experience during your tenure?

2. Is the City Advisory Group operating as well as it can? What improvements, if any, could be made?
Note to Applicants: When you appear for your interview before the City Council, please be prepared to address the questions listed below.

SINGLE FAMILY DESIGN BOARD
GENERAL QUESTIONS: (Please prepare a 2-3 minute verbal presentation which responds to the following questions.)

1. Are you willing and able to devote the time necessary to serve if appointed?

2. What do you know about the City Advisory Group(s) for which you are applying?

3. What experience and/or skills do you possess that will make you successful in serving?

4. Why do you want to be appointed to this City Advisory Group?

5. Are there certain interests and/or issues that you are desirous of promoting or changing? SPECIFIC QUESTIONS REGARDING THE ABOVE CITY ADVISORY GROUP: (You may be asked any of the following questions, or others.)

1. Please describe your interests in design review and what you believe is the role of design review in this community.

2. Do you believe the Single Family Design Board should act on projects by consensus or should there be a wide diversity of opinions?

3. Non-design professional candidates: Please describe your experience in reading site, building, floor and landscape plans.

QUESTIONS FOR APPLICANTS WHO ARE CURRENT INCUMBENTS: (Please be sure to include in your oral presentation a response to the following questions.)

1. What was the most significant or rewarding experience during your tenure?

2. Is the City Advisory Group operating as well as it can? What improvements, if any, could be made?
Note to Applicants: When you appear for your interview before the City Council, please be prepared to address the questions listed below.

SISTER CITIES BOARD
GENERAL QUESTIONS: (Please prepare a 2-3 minute verbal presentation which responds to the following questions.)

1. Are you willing and able to devote the time necessary to serve if appointed?

2. What do you know about the City Advisory Group(s) for which you are applying?

3. What experience and/or skills do you possess that will make you successful in serving?

4. Why do you want to be appointed to this City Advisory Group?

5. Are there certain interests and/or issues that you are desirous of promoting or changing? SPECIFIC QUESTIONS REGARDING THE ABOVE CITY ADVISORY GROUP: (You may be asked any of the following questions, or others.)

1. Do you have a particular interest in one or more of the Sister Cities? If so, which one and what has been your level of participation in the group?

2. What is your interest in international relationships?

3. How do you feel you could best contribute to the Sister Cities Program? QUESTIONS FOR APPLICANTS WHO ARE CURRENT INCUMBENTS: (Please be sure to include in your oral presentation a response to the following questions.)

1. What was the most significant or rewarding experience during your tenure?

2. Is the City Advisory Group operating as well as it could? What improvements, if any, could be made?
Note to Applicants: When you appear for your interview before the City Council, please be prepared to address the questions listed below.

TRANSPORTATION AND CIRCULATION COMMITTEE
GENERAL QUESTIONS: (Please prepare a 2-3 minute verbal presentation which responds to the following questions.)

1. Are you willing and able to devote the time necessary to serve if appointed?

2. What do you know about the City Advisory Group(s) for which you are applying?

3. What experience and/or skills do you possess that will make you successful in serving?

4. Why do you want to be appointed to this City Advisory Group?

5. Are there certain interests and/or issues that you are desirous of promoting or changing? SPECIFIC QUESTIONS REGARDING THE ABOVE CITY ADVISORY GROUP: (You may be asked any of the following questions, or others.)

1. What does the Circulation Element vision statement mean to you?

2. What kind of actions do you believe the City can take to make the vision a reality?

3. How do you think land use decisions effect transportation patterns?

4. What role do you believe traffic calming devices play in our community?

5. What modes of transportation do you feel are the most viable for the community and why?
QUESTIONS FOR APPLICANTS WHO ARE CURRENT INCUMBENTS: (Please be sure to include in your oral presentation a response to the following questions.)

1. What was the most significant or rewarding experience during your tenure?

2. Is the City Advisory Group operating as well as it could? What improvements, if any, could be made?
Note to Applicants: When you appear for your interview before the City Council, please be prepared to address the questions listed below. WATER COMMISSION GENERAL QUESTIONS: (Please prepare a 2-3 minute verbal presentation which responds to the following questions.)

1. Are you willing and able to devote the time necessary to serve if appointed?

2. What do you know about the City Advisory Group(s) for which you are applying?

3. What experience and/or skills do you possess that will make you successful in serving?

4. Why do you want to be appointed to this City Advisory Group?

5. Are there certain interests and/or issues that you are desirous of promoting or changing? SPECIFIC QUESTIONS REGARDING THE ABOVE CITY ADVISORY GROUP: (You may be asked any of the following questions, or others.)

1. What knowledge, experience or education do you possess regarding management and operation of water and wastewater facilities?

2. Are you familiar with the facilities necessary to provide water and wastewater service to City customers?

3. Do you feel qualified to review water and wastewater rates and budget, charges and other payments?

4. What is your understanding of the City's water supplies? QUESTIONS FOR APPLICANTS WHO ARE CURRENT INCUMBENTS: (Please be sure to include in your oral presentation a response to the following questions.)

1. What was the most significant or rewarding experience during your tenure?

2. Is the City Advisory Group operating as well as it could? What improvements, if any, could be made?
City of Carpinteria

COUNCIL AGENDA STAFF REPORT
December 12, 2022

ITEM FOR COUNCIL CONSIDERATION
Scheduling a special meeting of the City Council for consideration of the Annual Work Plan.

STAFF RECOMMENDATION
Schedule a special City Council meeting for consideration of the Annual Work Plan, to be held from 8:00 am to approximately noon, on Saturday, January 28, 2023.

Sample Motion: I move to schedule a special City Council meeting for consideration of the Annual Work Plan, 8 a.m.to approximately noon, Saturday, January 28, 2023.

BACKGROUND
Each year in late January, the City Council, City Manager and staff Department Heads assemble at a noticed public meeting to discuss strategic issues and the Annual Work Plan. This year the meeting is proposed to be scheduled for Saturday, January 28, 2023, from 8:00 am to approximately 12:00 pm, in the Council Chambers. The draft Annual Work Plan will be distributed to the City Council and made available to the public on Friday, January 18, 2023.

The purpose of this agenda matter is to allow for the Council to take action necessary to schedule a special meeting for consideration of the Annual Work Plan.

DISCUSSION
The Annual Work Plan document is the primary document that guides new or significantly modified staff work for the coming year. The document includes a brief description of all Departments, including a mission statement, and detailed information about each Department's proposed work. Each proposed work item in the Plan includes a project description, objective and policy description, description of previous Annual Work Program Special Meeting
December 12, 2022