in a particular employment agreement and also by a resolution of the Council to give the City Council additional leeway in case something were to happen with a particular city manager.
The Council deliberated.
Motion by Councilmember Nomura, seconded by Councilmember Lee, to bring Ordinance No, 772 back for first reading at a future meeting to consider the maximum distance from the City that the city manager is required to reside and the time frame the city manager has from their appointment to establish a residence with the recommended maximum distance of 30 miles from the City and the time frame the city manager has from their appointment to establish residence at six months.
Legal Counsel Acos inquired if Councilmember Nomura wished to amend the motion to add the provision to allow the Council additionalflexibility to change these requirements by resolution.
Councilmember Nomura modified the motion to bring Ordinance No. 772 back for first reading at a future meeting to consider the maximum distance from the City that the city manager is required to reside and the time frame the city manager has from their appointment to establish a residence with the recommended maximum distance of 30 miles from the City and the time frame the city manager has from their appointment to establish residence at six months and add the provision to allow the Council additional flexibility to change these requirements by resolution. Councilmember Lee seconded the modified motion.
The roll callvote on the modified motion was as follows AYES:
NOES:
ABSENT:
ABSTAIN
Councilmember Lee, Councilmember Nomura, Councilmember Sol6rzano, Vice Mayor Alarcon, and Mayor Clark
None
None
None
The motion carried unanimously.
PUBLIC HEARING: NONE
CONSIDERATION OF ANY ITEMS REMOVED FROM CONSENT CALENDAR AND/OR OTHER AGENDA ITEMS REQUESTED TO BE ADVANGED: NONE MATTERS CONTINUED FROM PREVIOUS MEETINGS: NONE
OTHER BUSINESS:
City Council Regular Meeting Minutes
October 23,2023
e8
14. Re-formation of an Harbor sear Advisory committee.
Recommendation: Approve .and. adopt Resolution No. 6271, estabtishing a statement of purpose and re-forming an no noc naroor seaiAovisorv committee, and appointing up to two members 6r tn" City corn.il to serve on the committee.
Management Analyst ll Thau presented the staff report.
speakers in-person: Mike wondorowski and susan Ailen
Emails distributed: Susan Mailheau
Motion by councilmember Lee, seconded by councilmember Nomura, to approve and adopt Resolution No. 6271, re-iorming an Ari hoc Harbor seal Advisory committee and appointing Councilmembers Sol6rzanb and Alarcon to serve on the Committee. Upon voice vote, the motion carried unanimously.
Mayor Clark recessed to a break at7:28 pm and reconvened the meeting at 7:36 pm.
15. Adopt Resolution No. 6270, forming a sustainability commiftee.
Recommendation: Adopt Resolution No. 6270, forming a standing sustainability Committee of the Council, and appointing two members of the councilto serve on the Committee.
Environmental program Manager Maker presented the staff report.
There was no public comment.
Motion by Vice Mayor Alarcon, seconded by councilmember Lee, to adopt Resolution No' 6270, as read bytitle only,.forming a standing sustainability committee of the council, and appointing council members N6mura and sol6rzano to serve on the committee. Upon voice vote, the motion carried unanimously- - -- 16' (1) Review of City councit Processes for:.(a) Appointing Members to the City,s Boards, committees, and commissionJ rniuirbrv Groups) and (b) assigning councilmembers as representatives to Ci.gt.;iAgencies, in'o to.loiht a standing and Ad Hoc Committees; and (2) ConsidEration it Formation ;i;; Ad hoc City Council Appointment process Committee Recommendation: Receive and file -the report and adopt Resolution No. 6267, establishing an Ad hoc city councir Appoinimeni pror"ri comrrtt"e.
City Clerk Barrett presented the staff report.
City Council Regular Meeting Minutes
October 23,2023
Pase 9
Speakers via Zoom: Patrick O'Connor
Motion by Councilmember Sol6rzano, seconded by Councilmember Nomura, to receive and file the repoft and adopt Resolution No. 6267, as read by title only, approving the formation of an Ad hoc City Council Appointment Process Committee to include Councilmembers Clark and Alarcon.
LEGISLATIVE UPDATE: NONE
COMMITTEE REPORTS, INQUIRIES AND OTHER MATTERS PRESENTED BY
GOUNCILMEMBERS
Councilmember Sol6rzano reported on her attendance at the Central Coast Sustainability Summit at UCSB where there was a presentation on building electrification and a session on engaging linguistically and culturally appropriate sustainability outreach in partnership with Promotores of Santa Barbara County. She spoke on the recent Santa Barbara Metropolitan Transit District Board meeting where discussion centered on cloud-based transit signal priority software and the California Energy Commission's Blueprints for Medium Heavy Duty Zero Emission Vehicle lnfrastructure and other MTD related projects and announced the hiring of eight new bus operators. She also commented that the South Coast Youth Safety Partnership Policy Team met earlier this month where Sheriffs Deputy Bryan Dickey presented safety statistics for the City of Carpinteria and there was discussion from County law enforcement stakeholders about how to maintain the lower level of gang activity and continue to work on intervention methods through the education system.
Councilmember Nomura mentioned the outstanding work the Sheriffs' Department has done.
Mayor Clark reported on a recent SBCAG Board meeting where discussion centered on LOSSAN's efforts to have more commuter train service in the morning to get people to work on time.
Councilmember Nomura asked if Public Works could report at each Council meeting about capital projects coming up and in progress. City Manager Durflinger responded that a capital projects status report could be added to the City Manager's Report at each Council meeting. The Councilwas in agreement.
ATTENDANCE OF COUNCILMEMBERS FOR FUTURE MEETINGS
All Councilmembers are expected to be in attendance at the November 13th regular City Council meeting.
ADJOURNMENT
City Council Regular Meeting Minutes
October 23,2A29
Pase 10
!\'!gyqtclar! adjoumed the meeting at7:53 pm in recognition of councilmember Nomura,s birthday today. al
Al Clark, Mayor
ATTEST:
C. Banett, c, CPMC
City Clerk
i
1 l
t
l
I
L
City of Carpinteria
Gity Gouncil Minutes
Special Meeting
Monday, October 30, 2023
ln-Person and Virtual
CALL TO ORDER
Mayor Clark called the meeting to order at 5:30 pm
ROLL CALL
Cou ncilmembers present: Councilmember Roy Lee
Councilmember Wade T. Nomura
Councilmember M6nica J. Sol6rzano
Vice Mayor Natalia Alarcon
Mayor Al Clark
Staff members present: Dave Durflinger, City Manager
Michael Ramirez, Assistant City Manager
Mack Carlson, on behalf of Brownstein Hyatt Farber
Schreck, LLP acting as City Aftorney of the City of
Carpinteria
Brian C. Barrett, City Clerk
Licette Ma ld on ado, Ad m in istrative Se rvices D i rector Nick Bobroff, Community Development Director
John L. llasin, Public Works Director
PLEDGE OF ALLEGIANGE
Mayor Clark led those present in the salute to the flag.
PUBLIC HEARING (Gontinued from October 9,2023 Council Meeting):
The City Council met to consider the following item:
Review the proposed Master Fee Schedule to determine the percentage of cost recovery and initiate the update to Chapter 3.34 of the Carpinteria Municipal Code.
Recommendation: (1) Direct staff to bring back the Master Fee Schedule with the Council's direction of the percentage of cost recovery, open the public hearing and receive public comment, and continue the public hearing to the City Council Meeting on Monday, November 13, 2023 and (2) lnitiate the update of the City's Master Fee Schedule and Chapter 3.34 of the Carpinteria Municipal Code. 1 City Council Special Meeting Minutes
October 3A,2OZg
Administrative services Director Maldonado
Revenue introduced consultant Eric Johnson with & cost speciarists, LLc who presented the staff report.
THIS
PUBLIC COMMENT WLL BE HEARD CONCERNING ONLY THE AGENDIZED ITEM FOR SPECIAL MEETING Speakers in-person: Amrita Salm and Betty Songer
Speakers via Zoom: Gary Campopiano
Emails distributed: Gail Marshall
The city council accepted tfre pryposed cost recovery percentages presented for all service fees as in the cost of services stiroy ryeport (Appeal exce-jirJr" the service fee amounts for s-01310 Council
to Planning commission) and:gt_i ol"ttinppe"l to the city councl) which the kept at the existing amounts of $1,26OarJ Ei,abO, respectively. bring
Motion by councilmembej sol6zano,.seconded by councilmember Nomura, to direct staff to percentage
back the Master Fee Schedule with the i".i*r"nded Council,s direction of the of cost. recovery, open the public rrearinJ and receiv" prorir comment and continue the public hearing-tb the city councit lvr"eting -on
Monday, November 13,202s and initiate the update,of the -city's MunicipalCode.
Masier Fee schedulS anc chapter 3.34 of the carpinteria The rollcallvote was as foltows:
AYES:
NOES:
ABSENT:
ABSTAIN:
councilmember Lee, councilmember Nomura, councilmember sol6zano, Vice Mayor Alarcon, and Mayor Clark None
None
None
The motion carried unanimously.
ADJOURNMENT
Mayor Clark adjourned the meeting at 6:59 pm
l-( Lb
ATTEST: Al Clark, Mayor
Brian C. Barrett,
City Clerk
, CPMC
City of Garpinteria
City Gouncil Minutes
Regular Meeting
Monday, November 1 3, 2023
ln-Person and Virtual
CALL TO ORDER
Mayor Clark called the meeting to order at 3:01 pm,
ROLL CALL
Cou ncilmembers present: Councilmember Roy Lee
Councilmember Wade T. Nomura
Councilmember M6nica J. Sol6rzano
Vice Mayor Natalia Alarcon
Mayor Al Clark
Staff,members present: Dave Durflinger, City Manager
Jena Shoaf Acos, on behalf of Brownstein Hyatt Farber
Schreck, LLP acting as City Attorney of the City
of Carpinteria
Brian C. Barrett, City Clerk
PUBLIC COMMENT ON CLOSED SESSION MATTERS
There was no public comment.
CLOSED SESSION
PUBLIC EMPLOYEE APPOINTMENT (Gov. Code Section 54957(bX1)) Title: City Manager
CONFERENCE WITH LABOR NEGOTIATOR (Gov. Code Section 54957.6) City designated representative: Jena S. Acos, City Attorney Unrepresented employee: City Manager
TEMPORARY ADJOURNMENT TO CLOSED SESSION
Mayor Clark temporarily adjourned the meeting to Closed Session at 3:02 pm.
RECONVENE IN OPEN SESSION
1 City Council Regular Meeting Minutes
November 13,2029
2 Mayor clark reconvened the meeting in. open session at 4:4s pm with ail councilmembers present and Legal counletAcos and city cre*-erri"iiprL."nt.
CLOSED SESSION REPORT
Legal Counsel Acos announced that there was no reportable action from the Ctosed Session.
ADJOURNMENT OF CLOSED SESSION
Mayor Clark adjourned the Closed Session at 4:45 pm.
CALL TO ORDER
Mayor Clark called the meeting to order at 5:32 pm.
ROLL CALL
Councilmembers present: Councilmember Roy Lee
Councilmember Wade T. Nomura
Councilmember M6nica J. Sol6rzano
Vice Mayor Natalia Alarcon
Mayor Al Clark
Dave Durflinger, City Manager
Jena Shoaf Acos, on behaffbf Brownstein Hyatt Farber
Schreck, LLP acting as City Attorney of the City
of Carpinteria
Brian C. Barrett, City Clerk
John L, llasin, Public Works Director
Nick Bobroff, Community Development Director
Erin Maker, Environmental program Manager
Staff members present:
CLOSED SESSION REPORT
Legal Counsel Aco!. previously announced the Closed Session Report prior to the adjournment of the Closed Session.
PLEDGE OF ALLEGIANCE
Mayor Clark led those present jn the salute to the flag.
COUNCILMEMBER(S} REQUEST FOR REMOTE PARTICIPATION UNDER AB 2449:
City Council Regular Meeting Minutes
November 13,2023
There were no Councilmember requests for remote participation under AB 2449.
AGENDA IUIODIFICATIONS : NONE
INTRODUCTIONS, PROCLAMATIONS AND PRESENTATIONS:
2, Presentation in honor of members of the Boys & Girls Club who have achieved Gold Card status.
Speakers in-person: Michael Baker, CEO of Boys & Girls Club of Santa Barbara County Mayor Clark announced the names of the children who achieved Gold Card Status and Vice Mayor Alarcon presented the certificates to each child.
3. New Employee lntroduction: Shay Darrington, Engineering Technician.
Public Works Director llasin introduced Shay Darrington, Engineering Technician who provided remarks.
TEMPORARY ADJOURNMENT FOR THE PURPOSE OF HOLDING THE MONTHLY
MEETING OF THE CARPINTERIA LIBRARY BOARD OF TRUSTEES
Mayor Clark temporarily adjourned the meeting at 5:50 pm.
RECONVENE THE REGULAR MEETING OF THE CITY COUNCIL
Mayor Clark reconvened the meeting at 6:05 pm.
PUBLIC INFORMATION REPORTS AND ANNOUNCEMENTS
Lieutenant Butch Arnoldi with the Santa Barbara County Sheriffs Department provided an update on crime in the City,
CITY MANAGER'S REPORT
City Manager Durflinger introduced the City Manager's Report.
Community Development Director Bobroff spoke on the Housing Element Update.
Public Works Director llasin presented the new service request portal that the City recently launched.
City Manager Durflinger reported on the memo that staff distributed to Councilmembers on the possibility of broadcasting Architectural Review Board meetings, including on City Council Regular Meeting Minutes
November 13, ZO2g
Pase 4
GAry, Granicus, and Zoom as well.as adding zoom broadcast and public comment access to Planning Commission meetings. - Motion by councilmember sol6rzano, seconded by Councilmember Nomura, to direct staff meetings
to explore televising and providing zoom.orr6nLwforArchitectural Review Board and also adding zoom comirentaw to pr"nninsi commission r""iingr. city Manager Durflinger sought clarification on the motion that direction for staff referred to returning back witlr an age--nda matter tor " motion uuolei roiu.tr"nt for those services. The maker and second-er agreed with citv Mi;;;;; Durftinger,s clarification of the I9!9n' City Manager Durfling6r said it would .rroii*lue a contract amendment with TVSB.
The roll callvote on the motion was as follows:
AYES:
NOES:
ABSENT:
ABSTAIN:
councilmember Lee, councilmember Nomura, councilmember sor6rzano, Vice Mayor Alarcon, and Mayor Clark None
None
None
The motion carried unanimously.
city Manager Durflinger reported out on the actions of the_planning commission meeting of November 6, 2023 and Gommunitv oev"ropr"ni'-oirector -eooro* questions iesponoeo to from the Council.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
speakers in-person: patrick o'connor, s.andy Nargi, Mario Nargi, Ann Matson, Jane Benefield, Rob Denhortz, Robert stein (not pt"t"ntl,'rni nmrita sarm Emails distributed: Douglas eualls and Laura Cook
ln response to Ms. Salm's comments. regarding notification of residents on open public comment periods for items outside City Councii meetints such as for the Revised Draft Housing Element, Mayor clark inquired auout ways to'niti." the public, councilmember Nomura suggested using the City section in the coastal View News to provide such information to the public. city Manager Durflinger responded that staff would work with the website consultant to look at ways to put out alerts anytime there is " puulic comment period open,
City Council Regular Meeting Minutes
November 13,2023
Legal Counsel Acos noted that the seven-day notice period referred to is required before the City resubmits the Housing Element to the California Department of Housing & Community Development and that it would come back before the City Council for final adoption and there will be another opportunity for public comment to be provided.
Community Development Director Bobroff clarified that for this administrative step in the Housing Element, City staff followed the State mandate to have a seven-day public posting of the draft element and circulate notice of the posting to individuals who have specifically requested notification about the Housing Element. He noted that when staff returns for a public hearing on the Housing Element to the City Council for final adoption, staff will do the normal legal posting of the ad in the Coastal View News, mail notice to those on the interest list, and go through a more robust public noticing effort. ln response to several public comments regarding e-bikes in the Salt Marsh, Mayor Clark inquired if this was on staffs radar. Community Development Director Bobroff responded that Community Development has been working with the Parks, Recreation & Community Services Department to get signs put back up when they have been knocked down and having Gode Compliance staff prioritize patrols at the Salt Marsh Park for bike riding, ebikes and dogs, and at the Bluffs for off-leash dogs. He commented that Parks, Recreation & Community Services Department staff has been looking into suggested barriers to the entrances at the Salt Marsh Park to prevent bikes from entering.
CONSENT GALENDAR:
There was no public comment.
Motion by Councilmember Lee, seconded by Councilmember Nomura, to approve the Consent Calendar ltem Nos, 4 through 6. Upon voice vote, the motion carried unanimously.
4. Approve the minutes of the regular meeting held October 23,2023 and the special meeting held October 30, 2023.
5. Receive and file the Expenditures for the period beginning October 16, 2023 and ending November 3, 2023.
Approve and adopt Resolution No.6281, declaring certain City-owned property/equipment as surplus assets and authorizing disposal.
ADMINISTRATIVE MATTERS:
Consider canceling the regular City Council meeting of December 25, 2023.
Recommendation: Authorize the cancelation of the regular City Council meeting of December 25,2023.
6. 7
City Council Regular Meeting Minutes
November 1g,2OZg
6 City Clerk Barrett presented the staff report,
There was no public comment.
Motion by vice Mayor Alarcon, seconded by councilmember Nomura, to authorize the cancelation of the regular city councit meeting of D;cemner zs,inig.'ripon voice vote, the motion carried unanimouily. 8' Approval and adoption of Resolution No. 6273, authorizing the City to apply for california Department of Resources, Recyclirai ano Recovery grant programs.
Recommendation: Approve and adopt Resolution No. 6273, authorizing the city to apply for California Department of Resources Recycling and Recovery grant programs, and authorizing the city Manager or their l"ridn"e to ex"cut" related grant program documents.
Environmental program Manager Maker presented the staff report.
There was no public comment.
Motion by councilmember sol6rzano, seconded_by councilmember Nomura, to approve and Resources
adopt Resolution No. 6273, autndr,izing ih;Citv to-Jpprv for catifornia Department of Recvclilg af n9govery grant frogrami, ani aufrorizing the c1y Manager or their designee to execute rerated g?a*nt prdgr"-m ao.um"ntr. councilmember Nomura noted that the sample motion mentioned adoption of Resolution No' 6270 while the staff gport title and t""omm"nd;iid mentioned Resolution No. 6273. Environmental Prograry.r Mgnager Maker stated thaine sample motion was incorrect and should refer to Resotution No.-6273, not 6270.
Upon voice vote, the motion carried unanimously,
PUBLIO HEARING (continued from october go,2o2gcouncil Meeting):
9' continuatiolol Public Hearing lo Age{ C-arpinteria Municipal code (cMC) and Master Fee schedure to Novehber 2T, zozs,lity councit l\,lE"iirg.- Recommendation: Continue the public hearing to Amend CMC and Master Fee schedure to the November zr,2bzg, citv cotintir meeting.
City Clerk Barrett presented the staff report.
There was no public comment.
City Council Regular Meeting Minutes
November 13,2023
Paqe 7
Motion by Vice Mayor Alarcon, seconded by Councilmember Nomura, to continue the public hearing to Amend CMC and Master Fee Schedule to the November 27 ,2023, Cily Council meeting. Upon voice vote, the motion carried unanimously.
CONSIDERATION OF ANY ITEMS REMOVED FROM CONSENT CALENDAR AND/OR OTHER AGENDA ITEMS REQUESTED TO BE ADVANGED: NONE MATTERS CONTINUED FROM PREVIOUS MEETINGS: NONE
OTHER BUSINESS:
10. Approve and authorize for the Mayor's signature a letter to the County of Santa Barbara advocating for the use of carbon filtration technology to address cannabis odors impacting the residential, educational and recreational areas of the City.
Recommendation: Approve and authorize for the Mayor's signature a letter to the County of Santa Barbara (Attachment A).
Community Development Director Bobroff presented the staff report.
There was no public comment.
Motion by Councilmember Lee, seconded by Councilmember Nomura, to approve and authorize the Mayor to sign and transmit a letter to the County of Santa Barbara advocating for the use of carbon filtration technology to address commercial cannabis odors. Upon voice vote, the motion carried unanimously.
11. Adoption of Ordinance No. 772 amending various sections in Carpinteria Municipal Code Chapter 2.08 ('City Manager") to align with law and practice.
Recommendation: Approve the first reading of Ordinance No. 772 amending Chapter 2.08 to remove the residency requirement and appeal rights for the City Manager (first reading as read by title only). (This motion requires reading of ordinance title and a roll callvote.)
Legal Counsel Acos presented the staff report.
There was no public comment.
Motion by Vice Mayor Alarcon, seconded by Councilmember Nomura, to approve the first reading of Ordinance No. 772, amending Chapter 2.08 to remove the residency requirement and appeal rights for the City Manager, and continue this item to the November 27 ,2023 Council Meeting for second reading and adoption.
City Council Regular Meeting Minutes
November 19,2023
P 8
City Clerk Barrett read aloud the title of ordinance No. TT2intothe record.
The roll call vote on the motion was as follows:
AYES: CouncilmemberLee,GouncilmemberNomura,CouncilmemberSol6zano, Vice Mayor Alarcon, and Mayor Clark NOES: None
ABSENT: None
ABSTAIN: None
The motion carried unanimously.
12' First Amendment to the Cooperative Agreement with the Santa Barbara County Association of Governments for carpinleiia Cir*rrtion tril;;lnis runos.
Recommendation: Authorize the Mayor to sign the First Amendment to the Cooperative Agreement with the Santa aaro;ra County nssociation'ot Governments for carpinteria circulation lmpiou"ments Funds.
Public works Director ilasin presented the staff report.
There was no public comment.
Motion by Councilmgmler Nomura, seconded by councilmember sol6rzano, to authorize the,Mayor to sign the First Amendment to the Cooperative Agreement with the Santa Barbara.county Association of Governments ror cirpinteria iirculation lmprovements Funds. upon voice vote, the motion carried ,nrniro,,!,rv. 13' Authorization for the city Manager.to execute Agreements with: 1.) Bureau Veritas North America, inc,; anJ 2.) True rlortn Eompliance servicies, to provide consulting building plan check and inspection staff ai.rg;en1"tion'."rir"s for the City's Building and Safety Division of the Comrrnity DJ;t pr"nt o"p"rtment.
Recommendation: Authorize the City Manager to execute Agreements with: 1,) Bureau Veritas.North America, lnc,; and z.)True North com"prLn"" Services, to provide consulting guiLdilg_ plan check and inspection staff .lgr"nt"tion seruices to the C^ity's BuiHing and Safety Division in respectiuE "rornts not-to- exceed $100,000 each. (This motion requires a rottcalivote i - '
community Development Director Bobroff presented the staff report.
Speakers via Zoom: Amrita Salm
Motion by Councilmember Sol6rzano, seconded by Councilmember Nomura, to authorize the City Manager to execute Agreements with: f .l gureau Veritas North America, lnc.; City Council Regular Meeting Minutes
November 13,2A23
Paqe 9
and 2.) True North Compliance Services, to provide consulting building plan check and inspection staff augmentation services to the City's Building and Safety Division in respective amounts not-to-exceed $100,000 each. The roll call vote on the motion was as follows:
AYES
NOES:
ABSENT:
ABSTAIN
Councilmember Lee, Councilmember Nomura, Councilmember Sol6rzano, Vice Mayor Alarcon, and Mayor Clark
None
None
None
The motion carried unanimously
14. Options for City of Carpinteria Legislative Advocacy.
Recommendation: Receive and file the report and direct staff as determined appropriate.
City Manager Durflinger presented the staff report.
Speakers in-person: Fred Shaw
There was Council consensus on using a Council Standing Committee with a Legislative Platform as an alternative to the current practice of the City Council legislative advocacy, Motion by Councilmember Lee, seconded by Councilmember Nomura, to receive and file the report on the City's legislative advocacy process and options and direct staff to place it on the 2024 Annual Work Plan for further discussion. Upon voice vote, the motion carried unanimously.
LEGISLATIVE UPDATE:
City Manager Durflinger reported on the usual attachment from the League of California Cities and announced that there is a tentatively scheduled Councilmeeting on December 4th to go over an update on housing laws.
Legal Counsel Acos added that the proposed December 4th Council meeting will cover a handful of bills and staff will be back in January to provide an update on the new legislation that has just been passed on housing issues.
Councilmember Lee asked for an update on the legal actions between Huntington Beach and the State regarding housing legislation and its Housing Element. Legal CounselAcos provided a brieiupdaie and sliO i further update could be made at the December 4th Council meeting.
9ity Council Regular Meeting Minutes
November 13,2029
Paqe 10
COMMITTEE REPORTS, INQUIRIES AND OTHER MATTERS PRESENTED BY COUNCILMEMBERS Councilmember Sol6rzano reported on the following: o Next Beacon meeting on Friday in the couniir chambers. r santa Barbara Metropolitan Transit District Board of Directors met last week and received the findings of the District's annuar rroir ' 9ity Council/First District Supervisor Committee meeting has been rescheduled to December 4th.
ATTENDANCE OF COUNCILMEMBERS FOR FUTURE MEETINGS
All councilmembers are expected to be in attendance at the November 27th regular Councilmeeting.
ADJOURNMENT
Mayor Clark adjourned the meeting at g:0g pm.
lU
AlClark, Mayor
ATTEST:
Brian C. Barrett,
Cig Clerk
CPMC
Gity of Carpinteria
Gity Council Minutes
Regular Meeting
Mondayn November 27, 2023
In-Person and Virtual Participation Options
CALL TO ORDER
Mayor Clark called the meeting to order at 5:34 pm
ROLL CALL
Councilmembers present: Councilmember Roy Lee
Councilmember Wade T, Nomura
Councilmember M6nica J. Sol6rzano
Vice Mayor Natalia Alarcon
Mayor Al Clark
Staff members present: Dave Durflinger, City Manager
Michael Ramirez, Assistant City Manager
Jena Shoaf Acos, on behalf of Brownstein Hyatt Farber
Schreck, LLP acting as City Attorney of the City
of Carpinteria
Brian C. Barrett, City Clerk
John L, llasin, Public Works Director
Stephon Downes, Management Analyst I
Licette Maldonado, Administrative Services Director
Olivia Uribe Mutal, Program Manager
PLEDGE OF ALLEGIANCE
Mayor Clark led those present in the salute to the flag.
CoUNG|LMEMBER(S) REQUEST FOR REMOTE PARTICIPATION UNDER AB 2449:
There were no Councilmember requests for remote participation under AB 2449.
AGENDA MODIFICATIONS: NONE
INTRODUCTIONS, PROCLAMATIONS AND PRESENTATIONS:
City Council Regular Meeting Minutes
November 27,2023
Pa 2
1' Proclamation.Recognizing 2023 outgoing santa Barbara Association of Realtors President rodd shea' (Requires "iiioiit p;;;" presentation of proctamation.) Proclamation
Motion by councilmember N-omura, seconded by councilmember Lee, to approve the Recognizing 2023 outgoing santi eaibai" Assoeiation of Reattors President Todd shea. Upon voice ubt", ih" motion cairieo unanimously.
Mayor clark presented the Proclamation to Mr. shea. Mr. shea provided remarks. 2' New Employee lntroduction: Mindy Fogg, Principal planner and Megan Musolf, Assistant planner. community Development Director Bobroff introduced Mindy Fogg, principal planner Megan Musolf, and Assistant pranner, Ms. Fogg ano nrs. Musorf provided remarks. 3' Presentation of the 2023 carpinteria Vailey Economic profile.
Mark Schniepp, Director of The California Economic Forecast provided the presentation and responded to questions.
Speakers in-person: Mike Wondolowski
Emails distributed: Mike Wondolowski
Motion by councilm.ember Nomura, seconded by councilmember sol6rzano, to receive and file the report. Upon voice vote, the motion t"rri"J unanimousry. 4' Resolution No' 627.5, Congratulating Dave Durflinger on His Retirement and commendino a1! Thanking Him for I+ v"rir J Loyat and Dedicated service to the City of Carpinteria' (Requires approvat prior to presentation of resolution.) Motion by councilmember Nomura, .seconded Resolution by councilmember Lee, to adopt No. 6275. Upon voice vote, the motion carrreo unanimousry. speakers in-person: Brad stein, Fred shaw, Juria Mayer, susan Ailen, Joe Franken, Lorraine Mclntire, and Kevin Silk Mayor clark and the^city council presented city Manager Durflinger w1h Resolution No. 6275, an engraved -city Assemblymember
Tile, a californ! s.!1te h*."rniv certificite of Recognition from Gregg Hart, and a certificlt"-oi sp.i.ial congressional Recognition from Congressman Salud Carbajal.
RECESS FOR REFRESHMENTS IN COUNCIL FOYER
Mayor clark recessed the meeting for refreshments at 6:32 pm.
City Council Regular Meeting Minutes
November 27,2023
RECONVENE THE REGULAR MEETING OF THE CITY COUNCIL
Mayor Clark reconvened the meeting at 7:01 pm.
PUBLIC INFORMATION REPORTS AND ANNOUNCEMENTS
Lieutenant Butch Arnoldi with the Santa Barbara County Sheriff's Department provided an update on crime in the City.
CITY MANAGER'S REPORT
City Manager Durflinger introduced the City Manager's Report and went over the holiday closure dates of City Hall, the Community Library, and the Community Pool.
Assistant City Manager Ramirez provided an update on the Senior Services Committee.
Public Works Director llasin spoke on the Community Rating System (CRS) of the National Flood lnsurance Program and the Flood lnsurance Rate Map (FIRM) Restudy.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Speakers in-person: Paul Wright
Emails distributed: Rosalind (no last name provided)
CONSENT CALENDAR:
There was no public comment.
Motion by Councilmember Lee, seconded by Councilmember Nomura, to approve the Consent Calendar ltem Nos. 5 through 11. The roll callvote on the motion was as follows:
AYES: CouncilmemberLee,CouncilmemberNomura,CouncilmemberSol6rzano, Vice Mayor Alarcon, and Mayor Clark NOES: None
ABSENT: None
ABSTAIN: None
The motion carried unanimously.
5. Approve the minutes of the regular meeting held November 13,2023.
6. Receive and file the Expenditures for the period beginning November 6, 2023 and ending November 17, 2023.
City Council Regular Meeting Minutes
November 27,2O2g
e4
7 ' Receive and file Report of Contracts. Executed by the city Manager for the period of October 17,2029 through November ZOt, ZOid.
8' Receive and file the Monthly city Treasurer's Report on Compliance w1h Statement of Safekeeping and jnue.im"nioi FrUn. Funds for octobe r 2a23. 9' Adopt ordinance No. 772 (second reading), amending various sections in carpinteria Municipal code chapter 2.08 ddlii nnanager;i to aiig;with taw and practice. (This motion requires a roil callrit".1' 10' Accept Parcel Map 25,187 and associated documents including project-specific covenants, Conditions and Restrictions 1C-cCnsy, and lnformational Notice document' for the Haber condominium eiqect (za-zoza-oFlCopnpM/TEx) located at4716 Seventh Street.
11' Excusing City Manager Dave Durflinger from attending the meeting(s) of the City Council held after November 27,202:3.
ADMINISTRATIVE MATTERS;
12' Appointments Committee of public members to the Ad Hoc Harbor seal Advisory,l Recommendation: Make appointments to the Ad Hoc Harbor Seal Advisory Committee.
City Clerk Barrett presented the staff report.
Speakers in-person: David Allen, Susan Allen, Cynthia Steen, Mike Wondolowski, and Susan Mailheau Speakers via Zoom: Andrew Brooks
Motion by councilmember sol6rzano, seconded by Councilmember Lee, to appoint the following-public members to the Ad Hoc Harbo; $; Advisory committee: Andrew Brooks, David Allen, Mike Wondotowski, Susan Mailheau, and C. Kathleen Lord and req.uest.staff bring back an amendment to the resolution re-forming the committee to include two alternate members. Upon voice vote, the rotion carried"unanimously. 13' Authorize the City Manager to sign the Landscape Equipment Electrification Fund Program Application.
Recommendation: (1) Authorize the city Manager to sign the Landscape Equipment Electrification Fund Program Appliciiion and (2) Approve a budget City Council Regular Meeting Minutes
November 27,2023
Paqe 5
appropriation in the amount of $11,250 to the Right-of-Way Maintenance District Fund and $1,000 to the General Fund for Fiscal Year 2023-24 Budget. (Ihts motion requires a rollcallvote.)
Management Analyst I Downes presented the staff report.
There was no public comment.
Motion by Councilmember Sol6rzano, seconded by Councilmember Nomura, to (1) Authorize the City Manager to sign the Landscape Equipment Electrification Fund Program Application; and (2) Approve a budget appropriation in the amount of $11,250 to the Right-of-Way Maintenance District Fund and $1,000 to the General Fund for Fiscal Year 2023-24 Budget. The roll callvote on the motion was as follows:
AYES: CouncilmemberLee,CouncilmemberNomura,CouncilmemberSol6rzano, Vice Mayor Alarcon, and Mayor Clark NOES: None
ABSENT: None
ABSTAIN: None
The motion carried unanimously.
14. A Maintenance Agreement with the California Department of Transportation concerning the Carpinteria High SchoolArea Crosswalk Safety lmprovement Project.
Recommendation: Authorize the City Manager to execute a Maintenance Agreement with the California Department of Transportation for the Carpinteria High SchoolArea Crosswalk Safety lmprovement Project. (This motion requires a rollcallvote.)
Public Works Director llasin presented the staff report and PowerPoint presentation.
There was no public comment.
Motion by Councilmember Lee, seconded by Councilmember Nomura, to authorize the City Manager on behalf of the City to execute a Maintenance Agreement with the California Department of Transportation for the Carpinteria High School Area Crosswalk Safety lmprovement Project. The roll callvote on the motion was as follows:
AYES: CouncilmemberLee,CouncilmemberNomura,Councilmember5o16zano, Vice Mayor Alarcon, and Mayor Clark NOES: None
ABSENT: None
ABSTAIN: None
P 6
City Council Regular Meeting Minutes
November ZZ, ZO2S
councilmember Lee, councilmember Nomura, councilmember sol6rzano, Vice Mayor Alarcon, and Mayor Clark None
None
None
The motion carried unanimously.
PUBLIC HEARING:
15' ordinance No.774, an ordinangl olll,: cltv councit of the city of carpinteria, california, Amending chapter 2.06 of ji*7'f*u councit District ilections) and chapter 3'34 of ritle 3 (Revenue and Financu) oi tr,. carpinteria Municipal Code Regarding Fee and service charge i"u"n,1.lcost comparison system, and Resolution No' 6.2.82, Approving aio nooptint tne city's Master Fee schedule. (continued from November ra,2on couic;it iniefing) Recommendation: (1) lntroduce and approve ordinance No.774,as read by tifle only, and continue the second reading'of tre oioinance for adoption to December 11,2023; and (2) Approve and adopt-R.rorrtion r.r o. 6282,;i;i;; in" city,, Master Fee schedule. (rhr's motion reqriiei reuding of ordinance tiile and a roll callvote.) Administrative services Director Maldonado presented the staff report, Speakers in-person: Steve Jarmie
Motion by councilmember Nomura, s99on!9d by councilmember Lee, to (1) Approve and waive first reading of ordinance No. 774, as r""o ny tiile only, and continue the second reading for adoption to December 11 , zsii, anT; tzl Adopt Resolution No. 6282, approving the City's Master Fee Schedule. city clerk Barrett read aroud the tifle of ordinance No. 774 intothe record.
The roll call vote on the motion was as follows:
AYES
The motion carried unanimously
NOES:
ABSENT:
ABSTAIN:
16, Annual Report of the Development lmpact Fee Program and Updating the Capital lmprovement plan.
Recommendation: Adopt Resolution No.62i6, approving and accepting the Annual Report of the Development lmpact ree irogramlno updating the Capital lmprovement Plan.
City Council Regular Meeting Minutes
November 27,2023
Public Works Director llasin and Management Analyst I Downes presented the staff report and PowerPoint presentation.
There was no public comment.
Motion by Vice Mayor Alarcon, seconded by Councilmember Nomura, to adopt Resolution No. 6276, as read by title only. The rollcallvote on the motion was as follows:
AYES: CouncilmemberLee,CouncilmemberNomura,CouncilmemberSol6rzano, Vice Mayor Alarcon, and Mayor Clark NOES: None
ABSENT: None
ABSTAIN: None
The motion carried unanimously.
CONSIDERATION OF ANY ITEMS REMOVED FROM CONSENT CALENDAR AND/OR OTHER AGENDA ITEMS REQUESTED TO BE ADVANGED: NONE MATTERS CONTINUED FROM PREVIOUS MEETINGS: NONE
OTHER BUSINESS:
17. 2023 Economic Vitality Program Repod.
Recommendation: Receive and file the 2023 Economic Vitality Program Report.
Assistant City Manager Ramirez presented the staff report and PowerPoint presentation, There was no public comment.
Motion by Councilmember Sol6rzano, seconded by Councilmember Nomura, to receive and file the 2023 Economic Vitality Program report. Upon voice vote, the motion carried unanimously,
18. Approval and adoption of the City Manager Employment Agreement with a Base Salary of $225,000.
Recommendation: Approve, adopt, and authorizefor the Mayor's signature the City Manager Employment Agreement Between the City of Carpinteria and Michael Ramirez. (This motion requires a rollcallvote.) Program Manager Uribe Mutal and Legal Counsel Acos presented the staff report.
City Council Regular Meeting Minutes
November 2T,2OZg
There was no public comment.
Motion by councilmember Lee, seconded by councilmember Nomura, to approve and adopt Michael
the city Manager Employment Agreem"nt ilil"en the City of Carpinteria and Ramirez, and to authoriie tne MJvoit" rign-ii;n behalf of the city of carpinteria. The rollcallvote on the motion was as foliows:
AYES: councjlmemberLee,CouncilmemberNomura,councilmembersol6zano, Vice Mayor Alarcon, and Mayor Clark NOES: None
ABSENT: None
ABSTAIN: None
The motion carried unanimously.
LEGISLATTVE UPDATE: NONE
COUNCILME]TIBERS
COMMITTEE REPORTS, ]NQUIRIES AND OTHER MATTERS PRESENTED BY Councilmember sol6zano reported that the BEAcoN meeting of November 17th has been rescheduled to December 8th and mentioned that the single use plastics ordinance was discussed at the November 1Sth sustainioilitv 60rritt"".
ATTENDANCE OF COUNCILMEMBERS FOR FUTURE MEETINGS
All councilmembers are expected to be in attendance at the December 4rh special Joint City Council & Planning Commission meeting.
ADJOURNMENT
Mayor Clark adjourned the meeting at g:14 pm.
P I
ATTEST:
Brian C. Barrett,
City Clerk
a
Al Clark,
, CPMC
City of Carpinteria
Special Joint City Gouncil and Planning Commission
Meeting Minutes
Monday, December 4, 2023
ln-Person and Virtual
CALL TO ORDER
Mayor Clark called the meeting to order at 5:30 pm
ROLL CALL
City Councilmembers present: Councilmember Roy Lee
Councilmember Wade T. Nomura
Councilmember M6nica J. So[6rzano
Vice Mayor Natalia Alarcon
Mayor Al Clark
Commissioner David Allen
Commissioner John Moyer
Commissioner Katherine Salant
Vice Chair Glenn LaFevers
Chair Jane Benefield
Michael Ramirez, Assistant City Manager
Mack Carlson, on behalf of Brownstein Hyatt
Farber Schreck, LLP acting as CitY
Attorney of the City of Carpinteria
CodyT. Sargeant, on behalf of Brownstein Hyatt
Farber Schreck, LLP acting as CitY
Attorney of the City of Carpinteria
Nick Bobroff, Community Development Director
Brian C, Barrett, City Clerk
Planning Commissioners present:
Staff members present:
PLEDGE OF ALLEGIANCE
Mayor Clark led those present in the salute to the flag CITY COUNCIL BUSINESS:
The City Council met to consider the following item:
specialJoint city council and planning commission Meeting Minutes December 4,2029 1' Presentation on California Density Bonus Law, the Housing Accountability Act and the California CoastalAct.
Recommendation: Receive and file report on implementation of california Housing laws in the CoastalZone. community Development Director Bobroff and Legal counsel carlson and sargeant presented the staff report and PowerPoint presentaiLn and respond;J i; qirestions the City from Counciland planning Commission.
FOR
PUBLIC COMIUENT WLL BE HEARD CONCERNING ONLY THE AGENDIZED ITEM THIS SPECIAL MEETING speakers in-person: patrick o'connor and Amrita sarm
community Development Director Bobroff and Legal Counsel Carlson responded to questions from the public speakers.
Motion by councilmem.ber Nomura, seconded by Councilmember Lee, to receive and file the report on california.Density Bonus Law, ihe norring A.d;dbilii/'nct and the california coastarAct. Upon voice vote, the motion cairieo unanimously.
ADJOURNMENT
Mayor Clark adjourned the meetin g at7:24 pm.
a c/*-
2 ATTEST:
Brian C. Barrett,
City Clerk
Al Clark, Mayor
, CPMC
City of Carpinteria
City Council Minutes
Regular Meeting
Monday, December 1 1, 2023
ln-Person and Virtual
CALL TO ORDER
Mayor Clark called the meeting to order at 5:31 pm
ROLL CALL
Councilmembers present: Councilmember Roy Lee
Councilmember Wade T. Nomura
Councilmember M6nica J. Sol6rzano
Vice Mayor Natalia Alarcon
Mayor Al Clark
Staff members present: Michael Ramirez, City Manager
Jena Shoaf Acos, on behalf of Brownstein Hyatt Farber
Schreck, LLP acting as City Attorney of the City
of Carpinteria
Brian C. Barrett, City Clerk
John L. llasin, Public Works Director
Nick Bobroff, Community Development Director
Gilbert Punsalan, Finance Manager
Olivia Uribe Mutal, Program Manager
PLEDGE OF ALLEGIANCE
Mayor Clark led those present in the salute to the flag.
COUNG|LMEMBER(S) REQUEST FOR REMOTE PARTTC|PATTON UNDER AB 2449:
There were no Councilmember requests for remote participation under AB 2449, AGENDA MODIFICATIONS: NONE
Mayor Clark recommended adjourning in honor of Councilmember Alarcon's birthday.
City Council Regular Meeting Minutes
December 11,2A29
2 Motion by councilmember Nomura, seconded by Councilmember Lee, to adjourn in honor of councilmember Alarcon's birthdav. tjp* voice vote, the motion carried Unanimously.
INTRODUCTIONS, PROCLAMATIONS AND PRESENTATIONS:
1' Presentation of Youth Apprenticeship Readiness Accelerator (YARA) program.
City Manager Ramirez introduced Jennifel Lopez, California police Activities League Executive Director who provided the powerpoini p-rirr*t"tion.
There was no public comment.
Motion by councilmember sol6rzano,.seconded by councilmember Nomura, to receive and file the report and presentation. Upon uoi"" *jt", irt" motion carried unanimously.
There was consensus of the Council to direct staff to move fonrvard with this item and assist YARA representatives with recruitment of irogram participants utilizing City communication channels, .and to provide, o, *ork *itn .omr;iit siakeholders to facilitate provision of a meeting toom with an .o.i"r"niortooo1. open work-area, which are required for program instruction.
2. Administer oath of office to city Manager Michael Ramirez. city clerk Barrett administered the oath of office to city Manager Ramirez.
City Manager Ramirez, councilmember Lee, and Mayor Clark each provided remarks.
Speakers in-person: Gregg Carty
RECESS FOR PHOTOGRAPHS
Mayor clark recessed the meeting for photographs at 6:17 pm.
RECONVENE THE REGULAR MEETING OF THE CITY COUNCIL
Mayor Clark reconvened the meeting at 6:35 pm.
TEMPORARY ADJOURNMENT FOR THE PURPOSE OF HOLDING THE MONTHLY MEETING OF THE CARPINTERIA LIBMRY BOARD OF TRUSTEES Mayor clark temporariry adjourned the meeting at 6:35 pm.
RECONVENE THE REGULAR MEETING OF THE CITY COUNCIL
City Council Regular Meeting Minutes
December 11,2023
Mayor Clark reconvened the meeting at 6:44 pm.
PUBLIC INFORMATION REPORTS AND ANNOUNGEMENTS
Lieutenant Butch Arnoldi with the Santa Barbara County Sheriffs Department provided an update on crime in the City.
CITY MANAGER'S REPORT
City Manager Ramirez presented the City Manager's Report and he, Public Works Director llasin and Community Development Director Bobroff responded to questions from the Council.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Speakers in-person: Ann Matson and Susan Allen
Emails distributed: Marilyn Jenkins
CONSENT CALENDAR:
There was no public comment.
Motion by Councilmember Lee, seconded by Councilmember Nomura, to approve the Consent Calendar ltem Nos. 3 through 5. The roll call vote on the motion was as follows:
AYES: CouncilmemberLee,CouncilmemberNomura,CouncilmemberSol6rzano, Vice Mayor Alarcon, and Mayor Clark NOES: None
ABSENT: None
ABSTAIN: None
The motion carried unanimously.
Approve the minutes of the regular meeting held November 27, 2023 and the specialjoint meeting held December 4,2023.
Receive and file the Expenditures for the period beginning November 20,2023 and ending December 1,2023.
Adopt Ordinance No. 774 (second reading), amending Chapter 2.06 of Title 2 (City Council District Elections) and Chapter 3.34 of Title 3 (Revenue and Finance). (This motion requires a rollcallvote.)
3 4
5 ADMI NISTRATIVE MATTERS :
City Council Regular Meeting Minutes
December 11,ZOZ3
Pase 4
6 fqqrovql. and adoption of Resolution No. 6283, amending the composition of the Ad hoc Harbor searAdvisory committee by..iolng ;l;inate public members.
Recommendation: Approve and
composition of the Ad hoc Harbor
public members and designations.
adopt Resolution No. 62g3, amending the
Seal Advisory Committee by adding alternate
City Clerk Barrett presented the staff report.
Applicants Randail Moon and cynthia steen provided remarks.
Emails distributed: Randail Moon and susan Mairheau
Motion by councilT."tlq Nomura, .seconded by councilmember Lee, to approve and adopt Resolution No. 6283, amending tne corirporition of the Ad hoc Harbor seal Advisory committee.by adding two altirnatu pudlic members and appointing Randall Moon and cynthia steen to se-rve in that."p.Jitr. upon voice vote, the motion carried unanimously. 7 ' Approval and. ado.ption o{_urgency Ordinance No. 775, Ordinance No. 7M as amended, extending the Temporiry coVrD-t9 outooor Business permit Program.
Recommendation: Approve and adopt urg_ency Ordinance No. 775, extending the Temporary COVID-19 Outdoor Businesslurrnit irogram in order to allow businesses to operate in the city's pubric right-ot-way and privateryrowned outdoor spaces for supporting sociil distaniing and econoric r"r6v"ry following the CoVID-1.9 flndemic. (This motion requirJs reading of ordinance tige and a roll callvote') (This ordinance requires a 4/5th affirmatiire ""i" io p"*".1 Public works Director ilasin presented the staff report.
Legal counselAcos, Public Works Director llasin, and community Development Director Bobroff responded to questions from the Council. speakers in-person: Eileen Marcussen and stephen Marcussen Motion by Councilmember Lee, seconded by councilmember Nomura, to approve and adopt urgency Ordinance No. 775, as read Oy titte oniy. -
City Clerk Barrett read aloud the title of Ordinance No. T7S intothe record.
The rollcallvote on the motion was as follows:
City Council Regular Meeting Minutes
December 11,2023
AYES:
NOES:
ABSENT:
ABSTAIN
Councilmember Lee, Councilmember Nomura, Councilmember Sol6rzano, Vice Mayor Alarcon, and Mayor Clark
None
None
None
8 The motion carried unanimously.
PUBLIC HEARING:
Public Hearing and receipt of testimony on adopting resolutions establishing development impact fees starting in calendar year 2024. The City Councilwill also receive and approve the Development lmpact Fee Nexus Study that supports the development impact fees.
Recommendation: (1) Adopt Resolution No. 6278, approving the 2023 Development lmpact Fee Nexus Study, (2) Adopt Resolution No. 6279, establishing the Development lmpact Fee Program, and (3) Adopt Resolution No. 6280, approving and setting the amount of Quimby fees pursuant to Carpinteria Municipal Code Chapter 16.24.
Public Works Director llasin and Carlos Villareal with Willdan Financial Services presented the staff report and PowerPoint presentation.
There was no public comment.
Motion by Vice Mayor Alarcon, seconded by Councilmember Nomura, to adopt Resolution Nos. 6278 ,6279, and 6280, as read by title only, Upon voice vote, the motion carried unanimously.
CONSIDERATION OF ANY ITEMS REMOVED FROM CONSENT CALENDAR AND/OR OTHER AGENDA ITEMS REQUESTED TO BE ADVANGED: NONE MATTERS CONTINUED FROM PREVIOUS MEETINGS: NONE
OTHER BUSINESS:
Annual Comprehensive Financial Report for the Fiscal Year Ended June 30, 2023.
Recommendation: Receive and file the Annual Comprehensive Report for the fiscal year ended June 30, 2023.
Finance Manager Punsalan and Terry Shea with Rogers, Anderson, Malody & Scott, LLP presented the staff report.
I
City Council Regular Meeting Minutes
December 11, ZO2J
P e6
There was no public comment.
Motion by councilmember sol6rzano,.seconded by councilmember Nomura, to receive and file the Annual comprehensive rinancial-R#ort "no related intormation, provided with this staff report as Attachments A through ol ,*r voice vote, the motion canied unanimously. 10' .Sched]ling a special meeting of the city Council for consideration of the Annual Work plan.
Recommendation: Schedule a. special City Council meeting for consideration of the Annuar work pran, to be herd trom siso pm to approiir"terf e:eo pm, on Monday, January 29, 2A24.
City Manager Ramirez presented the staff report.
There was no public comment.
Motion by Vice Mayor Alarcon, seconded by councilmember Nomura, to schedule a special City Council meeting for consideration of the Annual Work Ft"n, s,go pm to approximately 8:30 prn, on Monday, January zs, zniq. upon voice vote, the motion carried unanimously. 11' Receive staff report and act on the recommendations to: (1) Authorize the C1y Manager to.enter into an agreement for executive search services for the Assistant city Manager and Parks, Recreation rno corrnrniiv s"rices Director positions with Bob Murray and Associates in an amount not-to-exceed $37,500 and;. (2) Approve Budget Appropriation for g40,000 for executive recruitment services for an.Assistant City Manager and Paiks, Recreation and Community Services Director.
Recommendation: (1) Authorizg t{e City Manager to enter into an agreement for executive search services for the Assisiant City- Manager and parksi Recreation and Community services Director positions wiitr Bob illurray rnJ Arlociates in an amount not_to_exceed $gZ,sOO and; (2)Approve BudgefAppiopiLtion ror $40,000 for executive recruitment services for'an Assistant City Manager and Parks, Recreation and Community Services Directo r. (This motion requires a roll callvote.) Program Manager Uribe Mutar presented the staff report.
There was no public comment.
Motion by Vice Mayor Alarcon to (1) Authorize the city Manager to enter into an agreement for executive search services for the Assistant City illanagei ano parks, City Council Regular Meeting Minutes
December 11,2023
Paoe 7
Recreation and Community Services Director positions with Bob Murray and Associates in an amount not-to-exceed $37,000 and; (2) Approve Budget Appropriation for $40,000 for executive recruitment services for an Assistant City Manager and Parks, Recreation and Community Services Director.
Councilmember Nomura seconded the motion with the correction that the agreement for executive search services with Bob Murray and Associates be in an amount not-toexceed $37,500 as shown in the sample motion instead of $37,000 as stated. Vice Mayor Alarcon accepted the correction to the motion. The rollcallvote on the corrected motion was as follows:
AYES:
NOES:
ABSENT:
ABSTAIN
Councilmember Lee, Councilmember Nomura, Councilmember Sol6rzano' Vice Mayor Alarcon, and Mayor Clark
None
None
None
The motion carried unanimously.
LEGISLATIVE UPDATE: NONE
COMMITTEE REPORTS, INQUIRIES AND OTHER MATTERS PRESENTED BY
COUNCILMEMBERS
Councilmember Sol6rzano reported on her attendance at:
o Last week's BEACON meeting where staff provided updates on ongoing projects focused in Ventura County and the Board created an ad hoc budget committee to review a multi-year budget plan to include changes in membership dues of cities.
Next month's BEACON meeting will include a presentation from a scientist on coastal sediment regional strategies.
. The City Council/First District Supervisor Committee met and discussed a wide range of issues including the Land Trust managing the Salt Marsh, an update on County homeless services, planning for this year's potential storms, and planning for future partnerships in terms of outreach on the above issues.
Councilmember Lee added that the City Council/First District Supervisor Committee also discussed the Rincon Trail Project to redesign the parking lot so that cyclists will be safe when entering the parking lot from the trail.
Vice Mayor Alarcon reported on her attendance at the Elected Leaders Forum to Address Homelessness on December 1't where an update was provided on the community action plan including two strategies of expanded supportive services. One strategy had probation officers meet with clients to become familiar with the probation officers. While the other strategy involved Behavior Wellness and dealt with vehicular homelessness.
City Council Regular Meeting Minutes
December 11,2029 I
ATTENDANCE OF COUNCILMEMBERS FOR FUTURE MEETINGS
All councilmembers are expected to be in attendance at the January g,2o24regular Council G1y meeting.
ADJOURNMENT
Mayor clark adjourned the meeting in honor of councilmember Alarcon,s birthday at g:43 pm.
Al Clark,
ATTEST:
Brian C. Barrett,
City Clerk
CPMC
Exhibit 3
Planning Commission Meeting Minutes
This page is intentionally teft blank
MINUTES, PLANNTNG COMMISSION
CITY OF CARPTNTERIA
CARPINTERIA, CALIFORNIA
January 3,2023
Regular Meeting
5:30 P.M.
CALL TO ORDER and ROLL CALL
The meeting was called to order at 5:30 p.m. by Commissioner Allen Commissioner Moyer nominated Commissioner Allen to act as Chair Pro Tem, and Commissioner Callender seconded the motion. Motion passed 3-0 by the following roll call vote: Commissioner Callender voted yes, Commissioner Moyer voted yes, and Commissioner Allen voted yes.
Commissioners Present:
David Allen, Chair Pro Tem
John Callender
John Moyer
Commissioners Absent:
Jane L. Benefield, Chair
Glenn La Fevers, Vice-Chair
Others Present:
Steve Goggia, Community Development Director
Nick Bobroff, Principal Planner
Bob MacDonald, Carpinteria Valley Water District (CVWD)
CALL TO ORDER &
ROLL CALL
PLEDGE OF ALLEGIANCE
Chair Pro Tem Allen led the flag salute.
PLEDGE
INTRODUCTIONS, PRESENTATIONS, ANNOUNCEMENTS - None ANNOLINCEMENTS PUBLIC COMMENT - None PUBLIC COMMENT
CONSENT CALENDAR - None CONSENT
CALENDAR
NEW PUBLIC HEARING
l) Carpinteria Valley Water District/Carpinteria Groundwater Sustainability Agency El Carro Park Monitoring Wells
Proj ect # 22-21 4O-CUP/CDP
Address: El Carro Park, 5300 block of Foothill Road
Applicant: CVWD/CGSA
Planner: Nick Bobroff
Hearing on the request of the Carpinteria Valley Water District ("CVWD") / Carpinteria Groundwater Sustainability Agency ("CGSA") to consider Proiect 22-2140-CUP/CDP (application filed January 18,2022) for a
NEW PUBLIC
HEARTNG
MINUTES, PLANNING COMMISSION January 3,2023
Regular Meeting
Page2.
Conditional Use Permit and Coastal Development Permit to construct and operate three new groundwater monitoring wells to provide groundwater elevation and water quality data from three different water-bearing zones of the western portion of the carpinteria Groundwater Basin as part of the cGSA's Groundwater Sustainability Plan under the provisions of the carpinteria Municipal code $14.62 - conditional use permit; and to accept the previously certified Mitigated Negative Decraration ("MND") pr.pu..d and adopted for the project by the cvwD pursuant to the california Environmental Quality Act ("cEeA") Guidelines. The application involves APN 004-005-004, located within the city's El cano park (5300 block of Foothill Road).
The MND and all documents may be reviewed at the Community Development Departm ent, 57 7 5 carpinteria Avenue, carpinteria. The MND is also available for review at the GVWD offices at l30l santa ynez Avenue, Carpinteria
DISCLOSURE OF EX-PARTE COMMLTNICATIONS - None
Principal Planner Nick Bobroff presented the staff report. He said staff was recommending approval of the project as presented. He provided additional details upon questioning.
commissioner callender asked if there would be permanent machinery after initial construction of the wells. Mr. Bobroff explained there is adata logger inside the well with nothing above ground, and there will be no machinery operating other than during bi-annual and bi-monthly testing. commissioner callender also expressed concern about noise impacts and asked for details about biannual testing and specific construction hours.
Mr. Bobroff explained, among other things, that during the construction phase, there will be a limited number of l2-hr constructions days, with the Water District requesting 7:00 a.m. to 7:00 p.m. for well drilling. chair Pro Tem Allen asked why a l2-hour day is needed. Mr. Bobroff answered it is needed due to mobilization, set-up, several hours of drilling, and the taking down of equipment. Allen also asked if manhole covers would be flush or a tripping hazard.
PUBLIC HEARING OPENED
Bob McDonald, General Manager of carpinteria valley water District (cvwD), explained that with respect to l2-hour workdays, they are trying to match the hours as best it will minimize
MINUTES, PLANNTNG COMMISSION January 3,2023
Regular Meeting
disruption to neighbors. He explained that assembling and disassembling the drilling rig operations is time consuming, which is why a l2-hour day is needed. Regarding tripping hazards, he said the three wells will be on the outside of the walking trail which borders the playing field, so there is physical separation. About noise impacts during bi-annual and bi-monthly testing, he said it would be monitored like other wells in the valley. Depth will be measured every other month, transducers will be used to download information, and bi-annual water pumping will require taking four samples using a truck-mounted generator.
Patrick O'Connor asked what happens when there is variation in the wells and how that data will be useful.
George Lehtinen, 1574 Sea Coast Way, said the testing cannot come too soon. He said he is confused about the relocation allowance and asked if it is 5 or 7 daysthat they are allowed to be away from the drilling. He suggested the Water District give them an overall budget and said the total should be around $4000 (he isn't sure of the cost), and he doesn't feel it should be limited to use in Carpinteria. He noted a park restoration project is coming up which he hopes can be coordinated with this project.
Patricia Nicholson, 1568 Sea Coast Way, said her house is in the middle of the project. She expressed concern about a 1-month notice prior to construction, noting Carpinteria is a popular place to stay. She said if construction starts in July and they are notified in June, they will be hard pressed to find accommodations. Also, if construction is Monday through Friday and must go into the weekend, they do not want the contractor working on Sundays and holidays. She expressed concern about noise, smell, and vibration and said they are going to need a break once in a while.
She asked if there is a schedule modification that residents be notified and allowed to provide input.
PUBLIC HEARING CLOSED
Mr. Bobroff said if everyone can agree to it, language could be amended in the Conditions of Approval about the schedule changes and relocation assistance. He said Mr. McDonald would be the best person to address concerns the public speakers brought up.
Mr. McDonald of the CVWD addressed future uses and usefulness of the wells. He said they would never be utilized with a pump to recover water.
They are needed to calibrate computer models related to basin function and will be useful 30-50 years out. With respect to neighbor relocation ass it makes no difference to the Water District where le want MINUTES, PLANNING COMMISSION January 3,2023
Regular Meeting
to stay (they aren't limited to the Carpinteria locale), and the District is thinking about $200/night per diem. About weekends, they don't want their driller hitting something that slows them down and leaves them unable to make progress by Friday. They want them to keep going into Saturday (haven't contemplated sunday). He explained there is risk in leaving a bore hole open too long because collapse can occur, and anytime you stop it adds 4 hours onto a project.
community Development Director steve Goggia asked if an extra hour was needed on Friday whether the workday could be extended rather than go into a Saturday. Mr. McDonald said "possibly," and they could determine with staff and neighbors whether it's appropriate. Goggia noted he entertains requests maybe once or twice a year where special instances require extending standard construction hours.
The commissioners expressed unanimous support for the project.
Commissioner Moyer said he is supportive of doing away with the carpinteria hotel part. commissioner callender said the Groundwater Sustainability Agency's work is very important, and the water District has done a good job attempting to address neighbors' concerns. chair pro Tem Allen said hopefully any unforeseen issues can be worked out with the least inconvenience to the neighbors.
MOTION
commissioner callender moved they approve the conditional Use permit and coastal Development Permit for the project with modifications to the conditions of Approval around the issue of requiring carpinteria lodging for relocation, and that we accept the previously certified Mitigated Negative Declaration as valid under CEeA. Commissioner Moyer seconded the motion. Motion passed 3-0 by the following roll call vote:
commissioner Moyer voted yes, commissioner callender votes yes, and Chair Pro Tem Allen voted yes.
OTHER BUSINESS - None OTHER BUSINESS
MATTERS PRESENTED BY COMMISSIONERS
chair Pro Tem Allen asked when we can expect to see the EIR for the chevron decommissioning project. community Development Director Steve Goggia explained it is about two months out and right now questions from other agencies are being addressed.
MATTERS
PRESENTED
DIRECTOR'S REPORT
2 Action Minutes of the Architectural Review Board
DIRECTOR'S REPORT
MINUTES, PLANNTNG COMMISSION January 3,2023
Regular Meeting
of October 27 ,2022 3) City calendar for the month of January 4) Planning Activity Report as of December 29,2022
5) Building Permit Report as of December 29,2022
Community Development Director Steve Goggia reviewed the distributed items. He gave an update on the status of the ADU Ordinance, explaining it needs another review by the City Council, then another 30 days before it takes effect.
He also noted some conceptual project reviews are including high density housing for consideration.
ATTENDANCE OF PLANNING COMMISSIONERS FOR THE
NEXT MEETING OF MONDAY, Febru^W 6,2023 - Allen and Moyer said they would be attending. Calendar will be attending the January 23'd City Council meeting where his service will be recognized.
ATTENDANCE FOR
NEXT MEETTNG
ADJOURNMENT - Chair Pro Tem Allen adjourned the meeting at 6:30 p.m.
Secretary, Planning Commission
ATTEST:
Pro Tem Chair, Planning Commission
ADJOURNMENT
MINUTES, PLANNING COMMISSION
CITY OF CARPINTERIA
CARPINTERTA, CALIFORNIA
January 3,2023
Regular Meeting
5:30 P.M.
MINUTES, PLANNING COMMISSION
CITY OF CARPINTERIA
CARPINTERIA, CALIFORNIA
February 6,2023
Regular Meeting
5:30 P.M.
CALL TO ORDER and ROLL CALL
The meeting was called to order at 5:30 p.m.by Chair Pro Tem La Fevers.
Upon a motion by Allen, seconded by Moyer, the Planning Commission voted unanimously for Commissioner La Fevers to serve as Chair Pro Tem by the following roll call vote: Allen voted yes, Moyer voted yes, La Fevers voted yes and Benefield voted yes.
Commissioners Present:
Jane L. Benefield (attended remotely)
Glenn La Fevers, Chair Pro Tem
John Moyer
David Allen
Others Present:
Steve Goggia, Community Development Director
Nick Bobroff, Principal Planner
Syndi Souter, Associate Planner
CALL TO ORDER &
ROLL CALL
PLEDGE OF ALLEGIANCE
Chair Pro Tem La Fevers led the flag salute.
PLEDGE
INTRODUCTIONS, PRESENTATIONS, ANNOUNCEMENTS - None ANNOTINCEMENTS PUBLIC COMMENT - None PUBLIC COMMENT
CONSENT CALENDAR
l) Minutes of the regular Planning Commission meeting held March 7, 2022.
2) Minutes of the regular Planning Commission meeting held May 2, 2022
3) Minutes of the regular Planning Commission meeting held June 6, 2022
4) Minutes of the regular Planning Commission meeting held July 5, 2022
5) Minutes of the regular Planning Commission meeting held August 1,2022
6) Minutes of the regular Planning Commission meeting held September 6,2022
7) Minutes of the regular Planning Commission meeting held November 7,2022
8) Minutes of the regular Planning Commission meeting held December 5,2022
CONSENT
CALENDAR
MINUTES, PLANNING COMMISSION February 6,2023
Regular Meeting
Page2.
upon a motion by commissioner Allen, seconded by commissioner Moyer, the Planning Commission voted 4-0 to approve Items l, 3,5,6 and g as submitted by the following roll call vote: Allen voted yes, Moyer voted yes, La Fevers voted yes and Benefield voted yes.
upon a motion by commissioner Allen, seconded by commissioner Moyer, the Planning commission voted 2-0-2to approve rtem2 as submitted by the following roll call vote: Allen voted yes, Moyer voted yes, La Fevers abstained, and Benefi eld abstained.
Upon a motion by commissioner Allen, seconded by commissioner Moyer, the Planning commission voted 3-0-l to approve Item 4 as submitted by the following roll call vote: Allen voted yes, Moyer voted yes, Benefield voted yes, and La Fevers abstained.
upon a motion by commissioner Moyer, seconded by chair pro Tem La Feverso the Planning Commission voted 2-0-2 to approve Item 7 as submitted by the following roll call vote: Moyer voted yes, La Fevers voted yes, Allen abstained and Benefield abstained.
9) Zins New Condominium Triplex
Project # 21 -2083 -DP/TPM/CDP
Address: 4905 Eighth Street
Applicant: Dylan Chappell, architect, for Jerry and Lisa Zins Planner: Syndi Souter
Hearing on the request of Dylan Chappell, architect, for jerry and Lisa Zins, to consider Project 2l-2083-Dp/TpM/cDp (application filed January 13,2021) for approval of a Development plan, Tentative ParcelMap, and coastal Development permit to demolish an existing 1,124 square-foot one-story single-family dwelling and construct a new two-story 4,717 square-foot condominium triplex with an attached 1,105 square-foot five-car garagq for a total size of 5,822 square-feet under the provisions of the carpinteria Municipal code (cMC) 914.14 - Planned Residential Development District, $14.68 - Development Plan , and Title l6 - Subdivisions; and to approve an Exemption pursuant to $15303, $15315, and $15332 of the california Environmental euality Act (cEeA) Guidelines. The application involves APN 003-31l-001, addressed as 4905 Eighth Street.
NEW PUBLIC HEARING NEW PUBLIC
HEARING
MINUTES, PLANNING COMMIS SION February 6,2023
Regular Meeting
DISCLOSURE OF EX PARTE COMMUNICATIONS
Commissioner Moyer disclosed that he rode by on his bike.
Associate Planner Syndi Souter presented the staff report. She said staff was recommending Option 1 to adopt the Resolution, approve the project and accept the CEQA Notice of Exemption. She provided additional details in response to commissioner questions.
Commissioner Benefield asked about the potential for ADUs, and Ms.
Souter said if it happens, only one can be built.
Commissioner Allen expressed concern about the build-up of permanent or semi-permanent structures on the rooftop deck. He suggested conditioning what is acceptable.
PUBLIC HEARING OPENED
Chair Pro Tem La Fevers opened the public hearing.
Architect Dylan Chappell said the owners would live in unit one, which is the bigger unit. He said it would be a sustainable green building and it's nice to get 3 different-sized units in the downtown area. He said the neighbor to the east has offered support, and he explained how the building mass had been reduced.
Patrick O'Connor, resident of District 5 and member of the ARB, pointed out that with respect to density, it will increase from 4 to possibly l0 people. He said we need to pay attention to this when doing urban infill, because it does place a burden on surrounding areas.
PUBLIC HEARTNG CLOSED
Chair Pro Tem La Fevers closed the public hearing.
Commissioner Moyer expressed support and said it's a perfect example of what we need to with infill. He likes that the units are for sale. He said they give people an opportunity for ownership and create permanent residents to be a part of the community who pay property taxes.
Commissioner Allen also expressed support and said it's a good example of infill. He said he's sorry to see the increased density throughout town and we will be working hard to address the density issues and challenges.
Regarding neighborhood compatibility, he noted there are two large houses in the as well as a lot of smaller ones. He asked to add a condition that MINUTES, PLANNING COMMISSION February 6,2023
Regular Meeting
rooftop structures be
of a single umbrella.
limited to the height of the railing, with the exception commissioner Moyer noted the DIF fees are a considerable amount of money and asked if there is accountability. Ms. Souter reviewed the fee estimate, noting a large part of the fees will go to the water District. commissioner Benefield said it's a good development for the location and it meets the modification requirement #2. She said it's compatible with the neighbors and will be a lovely project. She expressed support. chair Pro Tem La Fevers expressed support and said it's appropriate infill development that is nicely done. He said the condominium option is different than what we often see, and it's helpful in providing ownership opportunities. He's comfortable with the findings, the minor encroachments to the setbacks and Tentative Parcel Map. He described it as a good project for Carpinteria.
MOTION
commissioner Allen moved, and commissioner Moyer seconded, to approve the project with staff s recommendation, including the TpM (Tentative Parcel Map) and modifications as requested, and to accept the CEQA Notice of Exemption, adopt the findings for approval, and conditions of approval, including the additional condition proposed. Motion passed 4-0by the following roll call vote: Allen voted yes, Moyer voted yes, La Fevers voted yes and Benefield voted yes.
l0) Cruz Mixed Use Building
Project # I 5- I 78 I -DP/CDP
Address: 4675 Carpinteria Avenue
Applicant: Ubaldo Diaz, designer/agent for Bernardo Cruz Planner: Nick Bobroff
Hearing at the request of ubaldo Diaz, designer/agent, for Bernardo Cruz,to consider Project l5-1781-Dp/CDp (application filed July 9, 2015) for approval of a Development plan and a Coastal
Development Permit (and a front setback modification to zone district requirements) to construct a two-story 2,784 square foot commercial/residential mixed use building comprised of a 494 square foot ground floor commercial spaceo two covered
commercial parking spaces, two single residential garage spaces, and two second floor one-bedroom apartments (of 880 square feet each) under the provisions of the Carpinteria Municipal Code
14.20 - Commercial Planned and to
MTNUTES, PLANNING COMMISSION February 6,2023
Regular Meeting
approve an Exemption pursuant to $15303, $15304, $15305, and $15332 of the California Environmental Quality Act (CEQA) Guidelines. The application involves APN 003-242-007, addressed as 4675 Carpinteria Avenue.
DISCLOSURE OF EX PARTE COMMLINICATIONS - None
Principal Planner Nick Bobroff presented the staff report. He said staff is recommending approval as presented.
Commissioner Benefield asked about the type of commercial use being proposed, and Mr. Bobroff said he did not know. Regarding stairway access to the upstairs units, he explained access only takes place through the front porch and semi-covered balcony of the building.
PUBLIC HEARING OPENED
Chair Pro Tem La Fevers opened the public hearing.
Ubaldo Diaz, project manager, explained that the commercial portion of the building will be used as an office for the owner's landscaping business, with the owner living in an upstairs unit and other unit rented. He said the owner has been anxious to build and have something nice.
John Nicoli, property manager of Arbor Trailer Park, asked for details about the wall, such as material and height. He also noted the base of the property is going to be well above the trailer park and he is concerned about the seven homes along there. He said their drainage is limited, with a single site drain. He also asked about the exterior lighting.
Joseph Viens of 4677 Carpinteria Avenue said that due to the flooding they are going to need to do some grading on their part. He said over the years he has recommended that lots be raised. He thinks the project is good and appreciates the foliage for privacy. He pointed out that the staff report referred to Arbor Trailer Park as a commercial development. He spoke about the neglect and disregard for people who live downtown, with too much emphasis on the tourist business (tourists go home, while people living downtown must put up with the degradation). He said his lot has become almost uninhabitable and asked that in the future, people living in his neighborhood be given more consideration.
PUBLIC HEARTNG CLOSED
Chair Pro Tem La Fevers closed the public hearing.
In to Mr. Nicoli's Mr. Bobroff it would be 9-
MINUTES, PLANNING COMMIS SION February 6,2023
Regular Meeting
foot tall on the camper side, with a
wall. Regarding drainage concerns,
3-4-foot block wall added to a retaining
he said there should not be runoff into
adjoining properties. About the lighting, he said ARB would have final review to ensure it's not a nuisance to neighbors. He added that the wall height was increased in response to privacy concerns from neighbors. commissioner Moyer said he could support the project. He described it as a difficult site to facilitate. He said he likes that the applicant worked with the neighbors.
commissioner Allen expressed support. He noted the size is quite a bit less than if it had been a strictly commercial project. He said he is pleased the project helps meet housing needs and that the applicant lowered the pitch of the structure.
commissioner Benefield asked if the wall between the trailer park would be negotiable and said she would like finality in the neighbors, input. she said she would approve the project, noting its added landscaping and affordable housing.
chair Pro Tem La Fevers also expressed support. He said it,s well designed considering the constraints, and he appreciates the opportunity for a mixture of developments. He thinks despite the encroachment in the front yard setback, it will fit in nicely.
Mr. Bobroff explained there will be an in-progress ARB meeting to ensure, among other things, that everyone is satisfied with the roof pitch and final wall heights around the perimeter of the property.
commissioner Allen commented although there is 4-feet of fill, it brings the grade close to sidewalk height. He also hopes commercial use is limited in terms of the number of clients visiting due to the limited parking and busy nearby commercial areas. He said he can support the modification.
MOTION
Commissioner Allen moved they adopt Resolution No. pC-23-002 approving the project to allow the construction of a two-story commercial residential mixed use building, to approve a categorical Exemption pursuant to GEQA Guidelines and to adopt the findings and conditions of Approval as proposed in the attachment. Motion passed 4-0 by the following roll call vote: Allen voted yes, Moyer voted yes, La Fevers voted yes, and Benefield voted yes.
OTHER BUSINESS - Commun Director Steve OTHER BUSINESS
MINUTES, PLANNING COMMISSION February 6,2023
Regular Meeting
announced that on February 2l't there will be a special meeting regarding new laws affecting housing and parking, especially downtown.
MATTERS PRI,SENTED BY COMMISSIONERS
Commissioner Moyer said a resident of Shepard Place Apartments emailed him that a bunch of trees were being removed. Mr. Bobroff explained they received notification through the Coastal Commission, and they are trying to gather information to put a stop to it before more are removed. He said in the past they typically would ask for an arborist report and obtain a replacement plan. He added the property had recently changed hands.
Commissioner Benefield suggested placing an election on the agenda for Planning Commission officers immediately after the City Council makes its appointments.
MATTERS
PRESENTED
DIRECTOR'S REPORT
I l) City Calendar for the month of February 2023
12) Planning Activity Report as of January 31,2023
l3) Building Permit Report as of January 31,2023
Community Development Director Steve Goggia reviewed the distributed items.
DIRECTOR'S REPORT
ATTENDANCE OF PLANNING COMMISSIONERS FOR THE
NEXT MEETING OF MONDAY, March 6,2023 - Chair Pro Tem La Fevers will be absent.
ATTENDANCE FOR
NEXT MEETING
ADJOURNMENT - Chair Pro Tem La Fevers adjourned the meeting at 7:30 p.m.
Secretary, Planning Commission
ATTEST:
Pro Tem Chair, Planning Commission
ADJOURNMENT
MINUTES, PLANNING COMMISSION
CITY OF CARPINTERIA
CARPINTERIA, CALIFORNIA
February 6,2023
Regular Meeting
5:30 P.M.
MINUTES, PLANNING COMMISSION
CITY OF CARPINTERIA
CARPINTERIA, CALIFORNIA
March 20,2023
Special Meeting
5:30 P.M.
CALL TO ORDER and ROLL CALL
The meeting was called to order at 5:30 p.m. by Chair Benefield.
Commissioners Present:
Jane L. Benefield, Chair
Glenn La Fevers, Vice-Chair
John Moyer
David Allen
Katherine Salant
Others Present:
Steve Goggia, Community Development Director
Nick Bobroff, Principal Planner
Mack Carlson, City Attorney
CALL TO ORDER &
ROLL CALL
PLEDGE OF ALLEGIANCE
Chair Benefield led the flag salute.
PLEDGE
INTRODUCTIONS, PRESENTATIONS, ANNOUNCEMENTS
Newly appointed commissioner Katherine Salant shared information about her educational and professional background. She holds a degree from Harvard Architectural School and spent the better part of her career as a journalist specializing in housing and environmental issues.
ANNOUNCEMENTS
PUBLIC COMMENT - None PUBLIC COMMENT
NEW PUBLIC HEARING
l) Housing Element Update 2023-2031
Project #22-2157-GP
Address: Citywide
Applicant: City of Carpinteria
Planner: John Douglas
Hearing to review comments from the California Department of Housing and Community Development (HCD), the City's revised draft2023-2031 Housing Element addressing comments from HCD and other parties, receive additional public comments, and consider a recommendation to the City Council for adoption of the Housing Element.
PROJECT LOCATION: The Housing Element is a component of MINUTES, PLANNING COMMISSION March 20,2023
Special Meeting
Page2.
the General Plan and applies citywide
PROJECT DESCRIPTION: The Housing Element includes
analysis of housing needs, opportunities and constraints, an assessment of fair housing, as well as policies, programs and objectives to facilitate the construction, rehabilitation, and preservation of housing for all economic segments of the community and persons with special needs, including strategies for affirmatively furthering fair housing and accommodating at least 901 new housing units during the 2023-2031 period, which is the share of the region's housing need assigned to the City of Carpinteria by the Santa Barbara County Association of
Governments through the Regional Housing Needs Assessment.
ENVIRONMENTAL REVIEW: The 2023-203 I Housing Element
update is exempt from GEQA (california public Resources code Sections 21000, et seq.), pursuant to State CEeA Guidelines Section 15061(bX3), the o'common
sense exemption,, covering
activities with no possibility of having a significant effect on the environment because the Housing Element update would not approve any development project or other physical change to the environment. Future land use decisions and housing development projects will be subject to CEQA review to the extent required by law, as well as required compliance with numerous existing City, State and federal laws and regulations that provide for environmental protection independent of the cEeA review process (e.g., air and water quality standards, protection of cultural and historic resources, sensitive biological habitat areas, mitigation of environmental hazards, etc.).
consultant Jon Douglas presented an update on the Housing Element, with community Development Director Steve Goggia contributing information on new sites in western carpinteria under consideration for an R-overlay.
In response to commissioners' questions, additional information was provided on topics such as why certain commercial/industrial sites were choseno the RHNA process, rezoning timelines, estimates on new housing provided through ADUs, and zoning consistency of emergency shelters.
PUBLIC HEARING OPENED
Bill McGregor, representing Victor schaff who is the owner of site 21, expressed interest ln the site receiving a Res dential Overlay He said they have provided a lot finformation, which included the Houslng s
Element. He added
o
would be to AS m
ln
le onto the ite
MINUTES, PLANNING COMMISSION March 20,2023
SpecialMeeting
as is wanted. He clarified they are willing developers.
Victor Schaff, owner of Site 21, explained why it does not make financial sense to refurbish or construct a new commercial building on his site. The S&S Seeds building needs to be vacated in two years and would be difficult to rent as is. It would need to be refurbished; but with current rents the cost would not make sense. He noted it has an easement to use the Viola Fields parking lot (which he thinks the City does not favor), and the entrance would take place through Carpinteria Avenue. The property is about 6-7 acres and consists oftwo parcels, each about 3.5 acres.
Brent Little of the Housing Authority of SB County and Redtail Multifamily Land Development said they heard from the community that they aren't opposed to housing, but his development site is the "wrong" one. He said as a result, they have taken a deeper dive into the City and County Housing Updates. He noted the County has identified three sites that touch the city of Carpinteria, including their site. He explained people say they shouldn't cross the urban-rural boundary and look at agricultural property, but if you consider the entirety of the city is urban-rural boundary, it could be interpreted that you cannot develop anywhere in the city. He said it is not practical.
He made the following suggestions to make the Housing Element more implementable: 1) Time is an issue but so is property value. Properties will have differing values, and correlation to density should be adjusted accordingly .2) Zoning should be taken a step further than R-Overlay for these properties and should be made R-C designation (residential and commercial) which would make the process less discretionary. A developer would need to come in with a discretionary Development Plan and General Plan Amendment, which is too high a bar. 3) The 30-foot height limitation should also be looked ato because it's hard to achieve three stories with it.
They strongly encourage something like 36.
He commented that they did considerable community outreach, and want to say there's a place at the table for the city and community to impact the development of this property. He said meaningful changes can be made but they need the City at the table.
Discussion took place between Chair Benefield and Mr. Little about communication issues with his team. Chair Benefield said although Mr.
Little says they are sitting at the table, they have only heard hearsay and rumors. She described his project's density as problematic and said she never received input as a planning commissioner.
MINUTES, PLANNING COMMISSION March 20,2023
Special Meeting
Mr. Little responded that they spent two years working with the City and had a tri-party negotiation happening, with the County and City sharing RHNA credits and fee sharing. He added that politics changed, and City Counci l walked away
commissioner Allen expressed concerns about what they have heard and read. He said they get no RHNA numbers but get the burden, and 600 units is a large percentage of county numbers on our boundaries. He described this as a huge issue.
Mr. Little assured the commissioners that they are ready to engage.
Inaccuracies in Mr. Little's comments that an R-overlay would require a Development Plan and General plan Amendment were clarified by community Development Director Steve Goggia and principal planner Nick Bobroff. It was explained the General plan and Land Use Element already allow residential-only or mixed-use development in industrial & research and commercial zones. As a result, no General plan Amendment would be required.
commissioner Allen expressed concern about General plan consistency impacts on proposed development at the Tee Time property. community Development Director steve Goggia shared that information on the Bailard sites can be found on the City's Hot Topics website.
PUBLIC HEARING CLOSED
chair Benefield spoke about the boiler plate letter from the california Department of Housing and Community Development (HCD) that contained comments that she described as petty. she said this Housing Element is the best one she has ever seen and expressed support to approve it as revised.
commissioner Moyer agreed and said he is ready to send it to the city council and get on with it. He said delays will cost even more money. commissioner La Fevers said the Housing Element has been before them severaltimes, they have been well informed, and they have deliberated on this same document already. He's hopeful they can meet the timelines to get things done correctly, and he doesn't want to delay anymore. He said there had been discussion on site 2l before, and he appreciated the property owner providing more information tonight. He expressed frustration at HCD's comments. He thinks this document is far to the
MINUTES, PLANNTNG COMMISSION March 20,2023
Special Meeting
one before, and he appreciated the site inventory sheets.
Commissioner Allen said staff has gone over and beyond, and he praised the site evaluations. He said he was prepared to make a motion.
Commissioner Salant said she received the report only two days ago and although it sounded thorough, she would be more comfortable abstaining.
MOTION
Upon a motion by Commissioner Allen, seconded by Commissioner Moyer, the Planning Commission voted 4-0-l(Salant abstained) to recommend to the City Council that they find the proposed action is exempt from CEQA pursuant to CEQA Guidelines Section 15061(bX3); and direct staff to supplement, amend and revise the draft Housing Element further with nonsubstantive changes to correct any needed inconsistencies or issues, and rscommend the City Council approve the draft Housing Element as revised.
The motion passed by the following roll call vote: Allen voted yes, Moyer voted yes, La Fevers voted yes, Benefield voted yes and Salant abstained.
OTHER BUSINESS -None OTHER BUSINESS
MATTERS PRESENTED BY COMMISSIONERS - None MATTERS
PRESENTED
DIRECTOR'S REPORT - None DIRECTOR'S REPORT
ATTENDANCE OF PLANNING COMMISSIONERS FOR THE
NEXT MEETING OF MONDAY' April 3,2023 - Commissioner Allen said he might not be able to attend.
ATTENDANCE FOR
NEXT MEETING
ADJOURNMENT - Chair Benefield adjourned the meeting at7:23 p.m Secretary, Planning Commission
ATTEST:
Chair, Planning Commrssron
ADJOURNMENT
MINUTES, PLANNING COMMISSION
CITY OF CARPINTEzuA
CARPINTERIA, CALIFORNIA
Mar.ch20,2023
Special Meeting
5:30 P.M.
MINUTES, PLANNING COMMISSION
CITY OF CARPINTERIA
CARPINTERI-A, CALIFORNIA
April3,2023
Regular Meeting
5:30 P.M.
CALL TO ORDER and ROLL CALL
The meeting was called to order at 5:30 p.m. by Chair Benefield.
Commissioners Present:
Jane L. Benefield, Chair
Glenn La Fevers, Vice-Chair
John Moyer
Katherine Salant
Commissioners Absent:
David Allen
Others Present:
Steve Goggia, Community Development Director
Nick Bobroff, Principal Planner
CALL TO ORDER &
ROLL CALL
PLEDGE OF ALLEGIANCE
Chair Benefield led the flag salute.
PLEDGE
INTRODUCTIONS, PRESENTATIONS, ANNOUNCEMENTS - None ANNOLTNCEMENTS PUBLIC COMMENT - None PUBLIC COMMENT
CONSENT CALENDAR - None CONSENT CALENDAR
NEW PUBLIC HEARING
l) Via Real Hotel
Project # | 6-1822-DP I CDP
Address: 4110 Via Real
Applicant: Kush Nathu, RAM Hotels
Planner: Nick Bobroff
Hearing on the request of Kush Nathu, RAM Hotels to consider Project I6-1822-DP/CDP (application filed April 19,2016) for approval of a Development Plan and a Coastal Development Permit to demolish an existing 5,678 square foot former church building and all associated improvements, and to construct atwo-story,72- guestroom, 44,197 square foot hotel and associated improvements under the provisions of the Commercial Planned Development zone district and Residential Overlay district; and to approve the Mitieated Negative Declaration pursuant to the California
NEW PUBLIC
HEARTNG
MINUTES, PLANNTNG COMMISSION April3,2023
Regular Meeting
Page2.
Environmental Qual ity Act ("CEQA") Guidelines. The MND and all documents may be reviewed at the Community Development
Department, 5775 carpinteria Avenue, carpinteria. The application involves APN 004-017-022, addressed as 4l l0 Via Real.
DISCLOSURE OF EX PARTE COMMUNICATIONS
commissioner Moyer disclosed that he drove by the west side of the property on Friday to look at the agricultural property. chair Benefield said she drove around the entire property on Wednesday.
Principal Planner Nick Bobroff presented the staff report. He said staff was recommending approval of the project with an amendment to incorporate a letter from Public Works' regarding Conditions of Approval.
Mr. Bobroff proceeded to answer commissioners' questions about the project. Topics included the number of parking spaces provided for staff (five with four employees expected per shift), at what point it's verified the operator is in compliance with business regulations (upon certificate of occupancy), the location of the main entrance (in the interior parking lot), and details on how low-cost rooms will be administered (advertisingis required but stops upon rooms not booked at a certain point), whether a shuttle had been considered (no) and coordination ofinfrastructure fees with agencies. Regarding fencing, he explained a six-foot block wall is proposed and there will be no fencing facing Via Real.
PUBLIC HEARING OPENED
Kevin cohen, agent representing the landowner, described the hotel as family-run and family-oriented. He said they are in acceptance of the conditions of Approval. He commented that a hotel shuttle is a great idea.
He clarified that there will be no post fencing facing Via Real.
Kush Nathu of RAM Hotels said he looks forward to being part of this community and its beautiful growth. with respect to the specifics of providing lower-cost accommodations, he explained the concept is new to him and he needs to learn more. He said his base operates out of Amarillo, TX, he plans to make periodic visits, and there's a possibility he will move here in the long-term.
Lynn Ransom, resident of Franciscan village, said she likes the look of the hotel. she said it would be nice to have something upscale, noting there are already a lot of low-cost hotels in the area and crime at Sandyland Reef Inn she likes the idea of a shuttle and said the nearby hotels should participate.
MINUTES, PLANNTNG COMMISSION April3,2023
Regular Meeting
Bob Franco, resident of Sandpiper Mobile Home Park, described this as the wrong project in the wrong place. He said what the community needs during a housing shortage is affordable housing, not hotels. He questioned where the hotel's low-paid employees would live. He also questioned why there is no Environmental Impact Report for a project of this size, noting there might be a strain on water later. He spoke about how hotels generate low-paying jobs and increase demand for low-cost housing. He described the location as perfect for a project such as Casa de las Flores. He said we should question how every project will affect climate change. He recommended denial of the project.
PUBLIC HEARING CLOSED
Commissioner Moyer expressed concern about what the hotel is going to pay its employees but said the labor shortage will require paying them more. He likes that the project was reduced from 150 to 77 rooms and said it will eliminate the strip-mall character of the area. He also likes its landscape features. He expressed his support.
Commissioner La Fevers pointed out there are a lot of potential locations in Carpinteria for affordable housing, with this location good for this kind of project. He said we have enough low-cost hotels and appreciates having some that are higher end. He commented on the evolution of the project and how it is better than when it started. He added that we have a comprehensive Mitigated Negative Declaration (MND) and rigorous review process. He said he supports the project as proposed.
Commissioner Salant said she doesn't have a long history with the project.
She believes it will not have impacts on the rest of the city due to the site, and it fits into the scale of the neighborhood. She noted the benefits of hotel visitors patronizing local businesses. She expressed support.
Chair Benefield described the project as attractive and expressed relief that it is under 30-feet. Among other things, she described the landscaping as beautiful and said she likes the idea of looking into a shuttle. She expressed her support.
MOTION
Commissioner La Fevers moved that the Planning Commission adopt Resolution PC-23-004 thereby approving Project |6-1822-DP/CDP to allow the removal of an existing church and all associated improvements, and the construction of a two-story 72-guestroom hotel and associated improvements, and to approve and certifr the Mitigated Negative Declaration for the t to the ines. This
MTNUTES, PLANNING COMMISSION April3,2023
Regular Meeting
Real and also includes Condition 75, which
incorporates the Public works conditions of Approval into the project conditions of Approval. commissioner Moyer seconded the motion.
Motion passed 4-0 by the following roll call vote: salant voted yes, Moyer voted yes, La Fevers voted yes, and Benefield voted yes. project location is 4l l0 Via
OTHER BUSINESS - None OTHER BUSINESS
MATTERS PRESENTED BY COMMISSIONERS - None MATTERS
PRESENTED
2) Architectural Review Board Meeting Minutes of January 26,2023, and February 16,2023
3) City Calendar for the month of April2023
4) Planning Activity Report as of March 30,2023
5) Building Permit Report as of March 30,2023
DIRECTOR'S REPORT DIRECTOR'S REPORT
CE OF PLANNING COMMISSIONERS FOR THE
NExr MEETTNG oF MONDAY, May 1,2023 - All present indicated they could attend.
commissioner Moyer commented that he found the ApA's planning boot camp invaluable. community Development Director steve Goggia said he would look for information on an upcoming one for commissioners to attend.
ATTENDAN ATTENDANCE FOR
NEXT MEETING
r Benefield adjourned the meeting at 6:46 p.m
Secretary, Planning Commission
ATTEST:
Commission
ADJOURNMENT - Chai ADJOURNMENT
MINUTES, PLANNING COMMISSION
CITY OF CARPINTERIA
CARPINTERTA, CALIFORNIA
April3,2023
Regular Meeting
5:30 P.M.
MINUTES, PLANNING COMMISSION
CITY OF CARPTNTERIA
CARPINTERIA, CALIFORNIA
May 1,2023
Regular Meeting
5:30 P.M.
CALL TO ORDER and ROLL CALL
The meeting was called to order at 5:30 p.m. by Chair Benefield.
Commissioners Present:
Jane L. Benefield, Chair
Glenn La Fevers, Vice-Chair
David Allen
John Moyer
Katherine Salant
Others Present:
Steve Goggia, Community Development Director
Syndi Souter, Associate Planner
CALL TO ORDER &
ROLL CALL
PLEDGE OF ALLEGIANCE
Chair Benefield led the flag salute.
PLEDGE
INTRODUCTIONSo PRESENTATIONS, ANNOUNCEMENTS - None ANNOLINCEMENTS PUBLIC COMMENT - None PUBLIC COMMENT
CONSENT CALENDAR - None CONSENT CALENDAR
l) City Hall Storage Building
Project # 22-2194-DP/CDP
Address: 5775 Carpinteria Avenue
Applicant: Matt Roberts, Director of parks, Recreation, and public Facilities
Planner: Syndi Souter
Hearing on the request of Matt Roberts, Director of parks, Recreation, and Public Facilities, agent for the city of carpinteria, to consider project 22-2194-DPlcDp (application filed octob er 12, 2022) for approval of a Development plan and a Coastal
Development Permit to construct a new 1,500 square-foot storage building with a maximum height of 1S-feet on the city Hall campus under the provisions of Carpinteria Municipal Code (CMC) $14.34 - community Facility District and 914.68 - Development plan; and to approve an Exemption pursuant to $15303 and $15332 ofthe California Environmental euality Act (CEeA) Guidelines. The
NEW PUBLIC HEARING
involves APN 001-l 70-01 addressed as 5775
NEW PUBLIC
HEARING
MINUTES, PLANNING COMMISSION May 1,2023
Regular Meeting
Page2.
Carpinteria Avenue.
DISCLOSURE OF EX PARTE COMMUNICATIONS - None
Associate Planner Syndi Souter presented the staff report. She said staff was recommending that the Planning Commission adopt the resolution and approve the project.
Commissioner Allen asked about the purpose for the storage building. Ms.
Souter explained they will store archived files and paperwork, noting they are renting offsite storage for it. Community Development Director Steve Goggia added they are in the process of digitizing most everything, but it will take years to complete.
In response to concerns from Chair Benefield whether the documents would have fire protection, Ms. Souter said they would.
Commissioner Salant questioned the cost of the structure as opposed to renting storage.
John Ilasin, Director of Public Works, said he did not have the numbers but could follow up with an analysis. He assured her there would be savings in building a structure compared to renting off-site storage. He explained another benefit would be consolidation of materials and files. He said the project was included in the Capital Improvements Program, and he could follow up with cost/benefit information for Ms. Salant.
Chair Benefield clarified the Planning Commission looks at land use and generally does not go into the economics of a project.
PUBLIC HEARING OPENED & CLOSED
Chair Benefield opened the public hearing and seeing no members of the public come forth, closed it.
MOTION
Commissioner Allen made a motion to accept the staff s recommendation and Commissioner La Fevers seconded it. The motion passed unanimously by voice vote.
OTHER BUSINESS - None OTHER BUSINESS
MATTERS PRESENTED BY COMMISSIONERS -
Commissioner Allen expressed thanks for small projects that have taken place, such as fencing around some tar seep at the Bluffs Preserve Nature
MATTERS
PRESENTED
MINUTES, PLANNING COMMISSION May 1,2023
Regular Meeting
Park and completion of a trail behind S&S Seeds.
DIRECTOR'S REPORT
l) City Calendar for the month of May 2023
2) Planning Activity Report as of April 28,2023
3) Building Permit Report as of April ZB,2023
community Development Director Steve Goggia reviewed the materials.
DIRECTOR'S REPORT
ATTENDAN CE OF'PLANNING COMMISSIONERS FOR THE
NExr MEETTNG oF MONDAY' June s,2023 -All present indicated they could attend.
ATTENDANCE FOR
NEXT MEETING
ADJOURNMENT - Chair Benefield adjourned the meeting at 5:51 p.m Secretary, Planning Commission
ATTEST:
Chair Commission
ADJOURNMENT
MINUTES, PLANNING COMMISSION
CITY OF CARPINTERIA
CARPINTERLA, CALIFORNIA
May 1,2023
Regular Meeting
5:30 P.M.
MINUTES, PLANNING COMMIS SION
CITY OF CARPINTERIA
CARPINTERIA, CALIFORNIA
August 7,2023
Regular Meeting
5:30 P.M.
CALL TO ORDER and ROLL CALL
The meeting was called to order at 5:30 p.m. by Chair Benefield.
Commissioners Present:
Jane L. Benefield, Chair
Glenn La Fevers, Vice-Chair
David Allen (virtual)
John Moyer
Commissioners Absent:
Katherine Salant
Others Present:
Nick Bobroff; Acting Community Development Director
Erin Maker, Environmental Program Manager, public Works
CALL TO ORDER &
ROLL CALL
PLEDGE OF ALLEGIANCE
Chair Benefield led the flag salute.
PLEDGE
INTRODUCTIONSO PRESENTATIONS, ANNOUNCEMENTS
lt was announced Steve Goggia was retiring from his position as community Development Director on August l Sth and principal planner Nick Bobroff has been promoted to the position effective August 2l't.
ANNOUNCEMENTS
PUBLIC COMMENT
Architectural Review Boardmember Patrick o'connor requested that the Design Review committee hold a meeting to discuss issues related to the Downtown 'T.' He explained it is a joint committee between the ARB and Planning Commission, and there has not been a meeting this year.
PUBLIC COMMENT
CONSENT CALENDAR
l) Minutes of the regular Planning commission meeting of January 3, 2023
2) Minutes of the regular Planning commissioner meeting of February 6,2023
3) Minutes of the regular Planning Commission meeting of April 3, 2023
4) Minutes of the regular Planning Commission meeting of May l, 2023
MOTIONS
U a motion Commissioner seconded Commissioner
CONSENT CALENDAR
MTNUTES, PLANNTNG COMMISSION August 7,2023
Regular Meeting
Page2.
the Planning Commission voted 2-0-2 (Benefield and La Fevers abstained) to approve the regular Planning Commission meeting minutes of January 3, 2023, as presented.
Upon a motion by Commissioner Moyer, seconded by Commissioner La Fevers, the Planning Commission voted 4-0 to approve the regular Planning Commission meeting minutes of February 6,2023, as presented.
Upon a motion by Commissioner La Fevers, seconded by Commissioner Moyer, the Planning Commission voted 3-0-1 (Allen abstained) to approve the regular Planning Commission meeting minutes of April 3,2023, as presented.
Upon a motion by Commissioner La Fevers, seconded by Commissioner Moyer, the Planning Commission voted 4-0 to approve the regular Planning Commission meeting minutes of May 1,2023, as presented.
NEW PUBLIC HEARINGS
5) Howard Residence
Proj ect # 22 -2 I 62 -DP/C DP/ARB
Address: 481 8 Donance Way
Applicant: Dylan Chappell, architect, for John Howard
Planner: Syndi Souter
Hearing at the request of Dylan Chappell, architect, for John Howard, to cons i der Proj ect 22-2 | 62-DPIC DP/ARB (app I ication filed June 9,2022) for approval of a Development Plan and a Coastal Development Permit to construct a new 2,197 square-foot two-story single-family residence and a detached 512 square-foot two-car garuge with a 446 square-foot workshop above on a vacant lot under the provisions of Carpinteria Municipal Code (CMC) $14.14 - Planned Residential Development District and $14.68 - Development Plan; and to approve an Exemption pursuant to $15303, $15304, and $15332 of the California Environmental Quality Act (CEQA) Guidelines. The application involves APN 003-440-013, addressed as 4818 Dorrance Way.
DISCLOSURE OF EX-PARTE COMMLINICATIONS
Chair Benefield recused herself because she lives on Dorrance Way.
The hearing was continued to September 5th due to lack of quorum resulting from Chair Benefield's recusal and Commissioner Allen attending virtually.
Southern California Edison Easement GC 6s402
NEW PUBLIC
HEARINGS
MINUTES, PLANNTNG COMMISSION August 7,2023
Regular Meeting
Address 4945 Carpinteria Avenue (otherwise known as
City Parking No. l)
Applicant: City of Carpinteria
Planner: Nick Bobroff
Hearing on the request of the City of Carpinteria public Works Department to consider Project 23-2235-GC (application filed July 14,2023), for a determination that the granting of an easement affecting a 700 square foot (7.00'wide by 100.00' long) portion of city Parking Lot No. 1 to Southern california Edison to allow for the installation, maintenance and operation of electrical equipment associated with electrical vehicle infrastructure is consistent with the General Plan/Coastal Plan of the City of Carpinteria, pursuant to Government code $65402. The application involves ApN 003-261- 008, addressed as 4945 Carpinteria Avenue (otherwise known as City Parking No. l).
DISCLOSURE OF EX-PARTE COMMLTNICATIONS - None
Acting community Development Director Nick Bobroff presented a staff report that included an analysis of General plan conformity. He said staff was recommending the commission find the granting of the easement consistent with the City's General Plan.
commissioner Allen asked if a commercial operator would be operating the charging station.
Environmental Program Manager Erin Maker of public works said they are contracting with EV connect to operate and maintain the charging stations.
She explained the contractor operates various charging stations around the city, and the maintenance agreement will be for five years.
PUBLIC HEARING OPENED & CLOSED
chair Benefield opened the public hearing. Upon seeing no members of the public come forth, she closed it.
commissioner La Fevers said the idea is consistent with the General plan and called for a motion.
MOTION
commissioner La Fevers motioned to adopt Resorution pc No. 23-006, determining the granting of the easement to SCE in parking Lot I for electric vehicle maintenance and infrastructure was consistent with the city's General Plan, and to adopt the findings as presented. commissioner M seconded it. The motion 4-0 the roll call vote:
MINUTES, PLANNING COMMISSION August 7,2023
Regular Meeting
Commissioner Allen voted yes, Commissioner Moyer voted yes, Commissioner La Fevers voted yes, and Chair Benefield voted yes.
OTHER BUSINESS - None OTHER BUSINESS
MATTERS PRBSENTED BY COMMISSIONERS
Commissioner Moyer said his neighbors are asking about the status of a "stop work" order placed on a residential project on Ogan Rd. Acting Community Development Director Nick Bobroff explained the homeowner's work went beyond what the permit called for. He said they haven't been able to get a satisfactory set of plans, and it is on their list of compliance cases. He said they are trying to get something moving soon.
Chair Benefield expressed concern about electric bikes riding around in Carpinteria's Salt Marsh Park. She noted the weeds are getting high, people cannot see well, and there are children present. She described the situation as dangerous and asked for it to be addressed.
Commissioner Allen expressed concern that the hotel project on Bluffs I adjacent to the Skate Park still has many issues to be fleshed out. He suggested the issues be scrutinized and worked out within the next few weeks before getting to environmental review and the public.
MATTERS
PRESENTED
DIRECTOR'S REPORT
7) Architectural Review Board Meeting Minutes of March 16,2023, April 27 , 2023, May 25, 2023, and June 29, 2023
8) City Calendar for the month of August 2023
9) Planning Activity Report as of July 37,2023
10) Building Permit Report as of July 31,2023
Acting Community Development Director Nick Bobroff reviewed the materials.
DIRECTOR'S REPORT
ATTENDANCE OF PLANNING COMMISSIONERS FOR THE
NEXT MEETING OF TUESDAY, SEPTEMBER 5,,2023 - All present indicated they could attend, with Allen planning to attend remotely. Chair Benefield stressed the importance of a quorum, noting she and Allen cannot participate in one of the hearings.
ATTENDANCE FOR
NEXT MEETING
ADJOURNMENT - Chair Benefield adjourned the meeting at 5:55 p.m Secretary, Planning Commission
ADJOURNMENT
MINUTES, PLANNING COMMISSION August 7,2023
Regular Meeting
ATTEST:
Chair, Planning Commission
MINUTES, PLANNING COMMISSION
CITY OF CARPINTERIA
CARPINTERIA, CALIFORNIA
August 7,2023
Regular Meeting
5:30 P.M.
MINUTES, PLANNING COMMISSION
CITY OF CARPINTERIA
CARPINTERIA, CALIFORNIA
September 5,2023
Regular Meeting
5:30 P.M.
CALL TO ORDER and ROLL CALL
The meeting was called to order at 5:30 p.m. by Chair Benefield Commissioners Present:
Jane L. Benefield, Chair
Glenn La Fevers, Vice-Chair
David Allen (virtual attendance)
John Moyer
Katherine Salant
Others Present:
Nick Bobroff, Community Development Director
Syndi Souter, Associate Planner
CALL TO ORDER &
ROLL CALL
PLEDGE OF ALLEGIANCE
Chair Benefield led the flag salute.
PLEDGE
INTRODUCTIONS, PRESENTATIONS, ANNOUNCEMENTS
community Development Director Nick Bobroff announced that the story poles are up for the mixed-use project at 4745 carpinteria Avenue. He said they will be up at least a couple more weeks and encouraged the commissioners to view them.
ANNOLTNCEMENTS
PUBLIC COMMENT
Architectural Review Boardmember Patrick o'connor spoke about the importance of fire suppression in our community. He said carpinteria is similar to Lahaina, Maui, and suggested making the burying of utility poles a priority.
PUBLIC COMMENT
CONSENT CALENDAR
l) Minutes of the regular Planning commission meeting of August 7, 2023
MOTION
upon a motion by commissioner Moyer, seconded by commissioner La Fevers, the Planning commission voted 4-0-l (salant abstained) to approve the regular Planning commission meeting minutes of August 7,202i, as presented.
CONSENT CALENDAR
MINUTES, PLANNING COMMISSION September 5,2023
Continued--Page 2.
NEW PUBLIC
HEARINGS
NEW PUBLIC HEARINGS
2) Howard Residence
Proj ect # 22-21 62-DP/CDP/ARB
Address: 481 8 Dorrance Way
Applicant: Dylan Chappell, architect, for John Howard
Planner: Syndi Souter
Hearing at the request of Dylan Chappell, architect, for John Howard, to consider Project 22-2162-DP/CDPiARB (application filed June 9,2022) fot approval of a Development Plan and a Coastal Development Permit to construct a new 2,197 square-foot two-story single-family residence and a detached 512 square-foot two-car garage with a 446 square-foot workshop above on a vacant lot under the provisions of Carpinteria Municipal Code (CMC) $14.14 - Planned Residential Development District and $14.68 - Development Plan; and to approve an Exemption pursuant to $ 15303, $ 15304, and $ 15332 of the California Environmental Quality Act (CEQA) Guidelines. The application involves APN 003-440-013, addressed as 4818 Dorrance Way.
DISCLOSURE OF EX-PARTE COMMT]NICATIONS
Chair Benefield recused herself from both the Howard and Scerni New Residence projects. Both projects are very close to her home. Chair La Fevers stepped in as Acting Chair. Commissioner Salant said she visited the two project sites, and Acting Chair La Fevers said he did, as well.
Associate Planner Syndi Souter presented the staff report. She said staff was recommending adoption of the resolution and approval of the project.
She responded to questions.
Commissioner Salant asked if water or plumbing would be routed to the workshop above the garage, and Ms. Souter explained there would only be a gas line for a fireplace. However, she said in the future that the applicants could apply to convert the workshop into an ADU, which would require a second permit.
Commissioner Moyer asked about the park land acquisition fee, and Souter explained no fee was due because there was not a new lot resulting from the project.
Community Development Director Bobroff added that the City revised the DIFs mitigation schedule a few years ago, making parkland acquisition fees apply only to projects involving a subdivision.
MINUTES, PLANNING COMMISSION September 5,2023
Continued--Page 3.
Commissioner Allen asked
foundation, and Ms. Souter
foundation in its height.
ifthe structure' s he ght lncludes the raised
explai ned it lncludes 3 5 feet ofraised
PUBLIC HEARING OPENED
Acting Chair La Fevers opened the public hearing.
George Manuras, who is helping represent the project, explained the front yard encroachment is similar to surrounding structures. He said the owner chose to elevate the property for flood safety concerns. He spoke about how the design of the home and second story workshop took surrounding structures into consideration.
PUBLIC HEARING CLOSED
Acting Chair La Fevers closed the public hearing.
The commissioners expressed support. commissioner Moyer said it,s an enhancement to the neighborhood, and he can make the nnaings for the modification. He likes the raised foundation, explaining it's easier to raise a home that is set on one, which he thinks will be n.".r.ury someday. commissioner Salant said it is a good project that will be a positive addition to the sandyland neighborhood. she questioned whether 3 to 3.5 feet of raised foundation is enough considering the sea level rise that is happening around the world, in our own country and state. commissioner Allen said he can support the modification. He is happy with the overall design and likes the recessed setback of the second story. He likes the welcoming aspect of the front porches. He noted an ADU conversion of the workshop would be supported under the new laws.
Acting chair La Fevers said it's nice to see the community upgraded with new developments. He expressed appreciation that city guidilines were considered when working with staff. He added the two-siory garage structure works well with the large structure behind the property, and the long driveway is good for additional parking.
Commissioner Moyer applauded them for saving the oak tree.
MOTION
commissioner Moyer moved to adopt the attached Resolution pc-23-007 thereby approvlng Project 22-2 62-DP/CDP/ARB to construct a new ) 97 square-foot two-story ngle-familv residence and a detached 5 2 squarefoot two-car garage workshop above on a vacant I
and to a
with a 446 square-foot
to 53 03 5
a
J 04 and
lot
MINUTES, PLANNING COMMISSION September 5,2023
Continued-Page 4.
$15332 of the California Environmental Quality Act (CEQA).
Commissioner Salant seconded the motion. The motion passed 4-0-1 (Benefield recused) by the following roll call vote: Commissioner Allen voted yes, Commissioner Moyer voted yes, Commissioner La Fevers voted yes, and Commissioner Salant voted yes.
3) Scerni New Residence Project # 22-2184-DP/VM/CDP/ARB Address: 461 0 Fourth Street
Applicant: Jeremy Roberts, architect, for Gregg and Beth Scerni Planner: Syndi Souter
Hearing on the request of Jeremy Roberts, architect, for Gregg and Beth Scerni, to consider Project 22-2184-DPA/M/CDP/ARB for approval of a Development Plan and a Coastal Development Permit to construct a new 2,257 square-foot two-story single-family residence with an 838 squarefoot partially-covered deck, and a detached 504 square-foot two-car garage with a storage loft under the provisions of Carpinteria Municipal Code (CMC) $14.14 - Planned Residential Development District and $14.68 - Development Plan; and to approve an Exemption pursuant to $15303, $ 1 5304, and $ 15332 of the California Environmental Quality Act (CEQA) Guidelines. The application involves APN 003-431-005, addressed as 4610 Fourth Street.
DISCLOSURE OF EX-PARTE COMMTINICATIONS
Commissioner Salant disclosed that she walked around the site and spoke to the owner's son and a neighbor. Commissioner Moyer said he drove by Commissioner Allen said he is familiar with the site. Acting Chair La Fevers said he visited the site.
Associate Planner Syndi Souter presented the staff report. She said staff was recommending adopting the resolution and approving the project. She provided additional project details in response to commissioners' questions
PUBLIC HEARING OPENED
Acting Chair La Fevers opened the public hearing
Brian Banks, agent for the applicant, said the intent is for the home to be a family compound or a potential rental (for the existing residence). He noted flooding is anticipated to come from the marsh direction, and he explained there is mounding in front to make the raised foundation look natural and not elevated.
Patrick O'Connor, ARB member, brought to attention that the voluntary merger of lots triggered the parcel to become larger, which means now there can be five units on the under the PRD-20
MINUTES, PLANNING COMMISSION September 5,2023
Continued--Page 5.
zoning. He expressed concern that the
leading to a very dense neighborhood.
constant allowing of exceptions is
PUBLIC HEARING CLOSED
Acting Chair La Fevers closed the public hearing.
Acting chair La Fevers asked if there are additional non-conformances, and Ms. Souter explained the existing one-car garage is non-conforming (not the new one), as well as the front yard setback. Mr. Bobroff added the existing non-conforming garage was disclosed in the staff report. commissioner Allen expressed support for the project. He says he hasn,t been happy with the structures to the west, because their heigit and bulk is not consistent with our General Plan's community Design Element. He said this project is congruent with those structures but is narrower, has more open space around it and is a step toward blending with the smaller residences to the east. He appreciates the raised foundation. commissioner Salant said it will be a nice addition, and the size and scale is compatible with the neighborhood.
commissioner Moyer expressed support. He thinks it is great the garage was moved to the back of the lot.
Acting chair La Fevers expressed his support. He said it provides some transition to the property to the west. He supports a modification for the existing front porch. He also appreciates the changes to the existing garage because the current one looks out ofplace.
MOTION
commissioner Allen motioned to support staff s recommendation to adopt Resol ution PC-23 -0 0 8 approv ing Proj ect 22-2 r 84 -DpA/M/c DP/ARB to construct a new 2,257 square-foot single-family residence with an g3g square-foot partially covered deck and a 504 square-foot two-car garage with a storage loft, and to accept a cEeA Notice of Exemption to adopt the conditions of Approval attached, with conditions of Approval as proposed. commissioner Moyer seconded it. The motion passed 4-0-l (Benefield recused) by the following roll call vote: commissioner Allen voted yes, commissioner Moyer voted yes, commissioner La Fevers voted yei, and Commissioner Salant voted yes.
BREAK
Acting Chair La Fevers called for a 3-minute break.
OTHER BUSINESS OTHER BUSINESS
MINUTES, PLANNING COMMISSION
ATTENDANCE OF PLANNING COMMISSIONERS FOR THE
NEXT MEETTNG OF MONDAY, OCTOBER 2,2023
September 5,2023
Continued-Page 6.
ATTENDANCE FOR
NEXT MEETING
4) Status Report for the Caltrans "Linden Avenue and Casitas Pass Road Interchanges and Via Real Extension" (09-1122-CUPICDP) and "US I 0l Carpinteria to Santa Barbara HOV Lane, Segm ent 4a" (1 8-l 920-CUPiCDP) projects. Community Development
Department Staff will provide a briefing to the Planning Commission concerning the status of the two-referenced US Highway l0l improvement projects and their respective project conditions of approval.
Community Development Director Bobroff presented the staff report and highlighted key conditions. He gave updates on the Casitas Bike Path, the Rincon Trail, the Santa Claus Lane Multi-Use Path, the transfer of the Whitney Property to the City, funding a sound wall adjacent to residences on Cameo Road, and the revision of Flood Maps.
Regarding the sound wall in the Cameo neighborhood, Commissioner Allen asked if any thought had gone into the neighbor's wishes for it.
Commissioner Moyer recalled people were upset about potential noise in their neighborhood, and Bobroffrecalled they had concerns about the Casitas intersection being moved closer to them. Bobroff said he would check in with Public Works for current information.
MATTERS
PRESENTED
MATTERS PRESENTED BY COMMISSIONERS
Commissioner Allen shared concems about properties owned by Dario Pini along Carpinteria Ave. and the 1000 block of Concha Loma Drive. He said neighbors have complained about management problems, excessive noise and criminal activity. He stressed for safety purposes, it's important that the City keep track of code violations that are not strictly related to law enforcement.
DIRECTOR'S REPORT
5) ArchitecturalReview Board Meeting Minutes of July 27,2023 6) City Calendar for the month of September 2023
7) Planning Activity Report as of August3l,2023
8) Building Permit Report as of August 3l ,2023
Community Development Director Nick Bobroff reviewed the materials.
DIRf,,CTOR'S REPORT
All indicated could attend
MINUTES, PLANNTNG COMMISSION September 5,2023
Continued-Page 7.
ADJOURNMENT - Acting Chair La Fevers adjourned the meeting at 7:12 p.m.
Secretary, Planning Commission
ATTEST:
Commission
ADJOURNMENT
MINUTES, PLANNING COMMISSION
CITY OF CARPINTERIA
CARPINTERIA, CALIFORNIA
November 6,2023
Regular Meeting
5:30 P.M.
CALL TO ORDER and ROLL CALL
The meeting was called to order at 5:30 p.m.by Chair Benefield Commissioners Present:
Jane L. Benefield, Chair
Glenn La Fevers, Vice-Chair
John Moyer
Katherine Salant
Commissioners Absent:
David Allen
Others Present:
Nick Bobroff, Community Development Director
Syndi Souter, Senior Planner
Megan Musolf, Assistant Planner
Jena Shoaf Acos, City Attorney, Brownstein, Hyatt, Farber & Schreck Aida Thau, Management Analyst, Parks & Recreation
CALL TO ORDER &
ROLL CALL
PLEDGE OF ALLEGIANCE - Chair Benefield led the flag salute PLEDGE
INTRODUCTIONS, PRESENTATIONS, ANNOUNCEMENTS
Community Development Director Nick Bobroff reported that the revised Draft Housing Element update is available on the City's website and open for comments and feedback. He introduced three new staff members: Brian Banks who will fill Nick's previous position of Principal Planner and brings 9 years' experience with the County, as well as 9 years of private consulting experience; Mindy Fogg, Principal Planner of the long-range planning division, who has 22 yearc of public sector planning experience, most recently with Ventura County; and Megan Musolf, Assistant Planner of the long-range planning division, who just completed two internships and a degree in Environmental Studies.
ANNOUNCEMENTS
PUBLIC COMMENT
Gail Marshall, a former county supervisor, said that Carpinteria is working with a community plan that is twenty years old. She said there have been many changes since it was adopted in 2003 and we are facing many important issues. She said work on the update began in2016, stalled for various reasons and needs to be prioritized. Chair Benefield agreed and commented that we now have planners to work on it.
PUBLIC COMMENT
MINUTES, PLANNING COMMISSION November 6,2023
Regular Meeting
Page2.
l) Minutes of the regular Planning Commission meeting held September 5,2023
MOTION
upon a motion by commissioner La Fevers, seconded by commissioner Moyer, the Planning commission voted 4-0 (Benefield, La Fevers, Moyers and Salant in favor) to approve the regular planning commission meeting minutes of September 5,2023, as presented.
CONSENT CALENDAR CONSENT CALENDAR
NEW PUBLIC HEARINGS
2) Pura Residence Remodel
Proj ect # : 23 -2230-CUP/C Dp
Address: 761 Olive Avenue
Applicant: Randy Pura and Aly Morita
Planner: Syndi Souter
Hearing on the request of Randy Pura and Aly Morita to consider project 23-2230-cuPlcDP (application filed June 29,2023) for approval of a conditional Use Permit and a coastal Development permit to allow an interior and exterior remodel with structural alterations to an existing 716 square-foot legal -nonconform ing single-fam ily residence under the provisions of Carpinteria Municipal Code (CMC) $14.14 - planned Residential Development District, 514.62 - conditional Use permit, and $ 14.82 - Nonconforming uses; and to approve an Exemption pursuant to $ 15301, $ 15302, and g 15332 of the california Environmental euality Act (CEQA) Guidelines. The application involves ApN 003-324-004, addressed as 761 Olive Avenue.
DISCLOSURE OF EX-PARTE COMMTINICATIONS - None
senior Planner Syndi souter presented the staffreport. She explained the project meets city policy objectives despite its non-conformance.
PUBLIC HEARING OPENED
Chair Benefield opened the public hearing.
Patrick O'Connor provided some history of the neighborhood. He explained the area from Palm Avenue to the creek was rezoned from single family to PRD-20 in 1987. He pointed out that there are two residen"e, on the property that make it a multi-family lot, and he suggested a Development Plan that addresses long-term plans for the property.
NEW PUBLIC
HEARINGS
MTNUTES, PLANNING COMMISSION November 6,2023
Regular Meeting
Ms. Souter explained that when a property necessitates a Development Plan and a Conditional Use Permit, the permits are processed together under the Conditional Use Permit, which is what is happening now.
Community Development Director Nick Bobroff added that the nonconforming uses chapter (Section 14.82) addresses how we handle upgrades to non-conforming properties, which applies to this scenario.
Applicant Randy Pura said he and his wife are very excited to become fulltime residents of Carpinteria as soon as possible.
PUBLIC HEARING CLOSED
Chair Benefield closed the public hearing.
Commissioner Salant said she visited the site, entered the house and met the owners. She feels the project honors the history of the town and the neighborhood. She noted they are bringing it up to 2023living standards without changing the exterior. She described the framing as historic, with old growth timber.
MOTION
Commissioner Moyer moved to adopt attached Resolution PC No. 23-010 thereby approving Project 23-2230-CUP/CDP to allow an interior and exterior remodel with structural alterations to an existing legal nonconforming single-family residence located at76l Olive Avenue and to accept a categorical exemption pursuant to $15301, $15302 and $15332 of the California Environmental Quality Act (CEQA). Motion passed 4-0 by the following roll call vote: Commissioner Moyer voted yes, Commissioner La Fevers voted yes, Commissioner Salant voted yes and Chair Benefield voted yes.
3) Monte Vista Off-leash Dog Park Pilot Project
Project # 23-2261-TUP
Address: Monte Vista Park
Applicant: City of Carpinteria
Planner: Megan Musolf
Hearing at the request of the City of Carpinteria Parks, Recreation, and Community Services Department to consider Project 23-2261-TUP for a Temporary Use Permit to allow an off-leash dog park pilot project (application filed October 13, 2023) enclosed within a fenced area of approximately 14,400 square feet located in the southeast comer of Monte Vista Park for one year under the provisions of Carpinteria Municipal Code
14.38 - Recreation District and 14.64 - Tem Use
MINUTES, PLANNING COMMISS ION November 6,2023
Regular Meeting
and to accept the CEQA Exemption pursuant to 915303 and 15304 of the CEQA Guidelines. The application involves ApN 001-0g0-03g, located at the northern end of Bailard Avenue.
DISCLOSURE OF EX-PARTE COMMUNICATIONS - None
Assistant Planner Megan Musolf presented the staff report.
Attorney Jena shoaf Acos addressed the issue of liability. under law, public entities are not liable for dog fights or injuries at a dog park; however, there can be liability for dangerous conditions at thi park. she explained that design immunity is used to address this, which means a city is not liable for dangerous conditions of its properties if it meets a couple of factors. one is that it must be approved by someone with authority, suth as the Planning Commission, City Council or City Manager.
Ms. Musolf detailed staff s recommended conditions of approval for minimizing nuisances, as well as a revision to condition No. 2 requiring final design approval from the city council, including a determination of the fence height. She reviewed action options, explaining that staff is recommending approval of the Temporary Use permit detailed under Action Option l
Additional project details were provided in response to the planning commission's questions about fence heights, permits, the number of dogt allowed in at once, etc. Regarding the fence height, chair Benefield opined 6 feet would be ideal.
In response to a question why the El carro dog park did not work as a permanent location, community Development Director Nick Bobroff explained there were some inherent conflicts in using Shared Use facilities.
He said for the off-leash park to be successful, it would have required onsite supervision, which the city did not have the resources to provide. commissioner Moyer asked about the percentage of carpinterians served.
Ms. Musolf said the El caruo dog park was being used by 34 dogs per day, according to c-DoG's data. Among other things, she said city council directed staff to find multiple small off-leash sites throughout Carpinteria to accommodate the estimated 600 dogs in town, so every dog doesn't have only one park to go to.
commissioner Salant asked for more details on the sites that had been selected Aida Thau on behalfofthe Parks and Recreation Department spoke about -term finding suitab le SItes at multiple
locations
the ong
the
goal of
each site wou d haVE its own
MINUTES, PLANNING COMMISSION November 6,2023
Regular Meeting
with the goal of lessening impacts to neighborhoods. She said they cannot specify how many sites there will be at this point.
PUBLIC HEARING OPENED
Chair Benefield opened the public hearing.
Jim Bailard, 150 Bailard Avenueo said Monte Vista Park is not the right place. He said it is a very dense area, the park is fully utilized, and there are a lot ofsoccer and volleyball participants and spectators. There are exercise classeso people just hanging out, and picnics and parties with up to 200 people at once. He described the parking situation as completely out of control, with cars parking on the grass and spillover to no-parking zones that block his own driveway. He said there have been complaints that the city has not stepped up with code enforcement. He complained it's not fair to push the city's recreational needs to one park.
Silvia Echeverria, who served as Supervisor of Animal Control for 28 years, said she could provide special insight. She noted we have under 1000 licensed dogs in the city. She owns a condo in the neighborhood, as well as several of her family members. She noted the natural beauty and serenity of the park, its ocean views and birds that reside there, such as owls and egrets, and expressed concern about its unsupervised use. She suggested exploring alternative sites in the area, such as the State Park, Lagunitas open space, the front of Venoco (Chevron), and the Whitney property. She emphasized the parking situation is very bad, necessitating her to coordinate parking when entertaining. Another big concern of hers is the noise; she warned there is a row of homes facing the park that will likely complain about it. She also brought to attention that there is a tar seep in the corner of the park that construction might exacerbate.
Van Fleisher expressed support and spoke about how for manyo particularly the elderly, an off-leash park is the only way their dogs can get exercise. He said it was specifically three neighbors at El Carro Park who were intolerant of dogs barking. He described the dog owners as a community who look out for each other. Among other things, he said they have no place to go, and the C-DOG group has a plan in place to make things work.
Chair Benefield asked if there was a plan to monitor it, and he said their treasurer lives in the area and is there every morning.
Jackie Morris expressed support and said it would mean the world for so many dog owners in Carpinteria. She pointed out a lot of communities advertise dog parks as part of their amenities. She explained that part of the problem with the off- leash arca at El Carro Park was they had only 2 hours every day to use it, and everyone came at that time, making it too active.
Because it will be an all- at Monte there will not be a MINUTES, PLANNING COMMISS ION November 6,2023
Regular Meeting
bunch of cars converging
keeping the noise down.
at once. She added that they are sensitive to
Tristine Rainer expressed support and said carpinteria is fortunate to have a dog owners group that is so community minded. she lives in casitas village and it is unsafe for her to walk her dog, because she,s little and her dog is big (she broke her arm). She said we have an opportunity to try this with a great group of dog owners.
Rosaline Pfeiffer expressed concem about barking and said with the condos on Pandanus Street abutting the park, it's going to be a nightmare. She stressed the lack of parking and said it is needed for the residents. with soccer activities, they often have 50 cars needing parking. She stressed that it is a dense community and people won't be able to park on the street due to the dog owners. she said if this has to be done, six months is enough.
She said she dreads the noise and described the gates as ugly. sandra Duncan expressed support. She said she moved here during the pandemic and if not for c-DoG and her Golden Retriever, she probably wouldn't have had a conversation with anyone in this town. She said with Shared Use, ifjust one kid steps on poop, th" deal is off. Regarding noise concems, she emphasized her dogs are not louder than her grandkids. The dogs are happy to be with each other and not barking all at once. she added that older people who are introverted need a dog to get them out of the house.
community Development Director Nick Bobroff noted that two written comments had been received and were made available to the commission
PUBLIC HEARING CLOSED
Chair Benefield closed the public hearing
BREAK - Chair Benefield called for a 2-minute break.
Ms. Thau of Parks and Recreation clarified why the Monte vista park location had been chosen. she explained originar plans were for a permanent park at Lagunitas but they were delayed due to funding, and a place was needed in the meantime for the dog owners who have been waiting a long time. She said that they have come before the planning commission at the request of the city council to seek approval for the Monte vista location, with final design approval stilr needed by city council. other pilot locations are not known at this point, but the long-term goal is to have multiple parks throughout the city to lessen impacts on one neighborhood.
MINUTES, PLANNING COMMISSION November 6,2023
Regular Meeting
Discussion took place about potential sites, with Commissioner Salant inquiring about the availability of temporarily using the Chevron site near Carpinteria Ave. Mr. Bobroff said it appears in the site feasibility study, but its availability is currently not known, and they could reach out to Chevron.
Salant suggested they start the process of finding out if it could be used.
Commissioner La Fevers expressed support for the concept. He said he feels a TUP is an appropriate tool to make the findings regarding safety and nuisance impacts. He's in support of a dedicated use dog park and likes the idea of having more than one in the city. He expressed that parks in general have impacts near adjacent areas but there are opportunities to neighbors and community that offset them. He is not overwhelmingly in support of the location. He prefers a six-foot fence rather than a four-foot one to add a level of comfort for small kids in the area. The space is small and he doesn't anticipate seeing 20 or 30 dogs at a time. He thinks a dog park can be compatible with local parks and other properties identified in the study.
He thinks there are better locations in the city where this could work, and he'd be looking for a more central location. He believes there is room at El Carro Park due to the amount of space there. He can't see himself supporting Monte Vista Park as a starting place, he said.
Commissioner Salant said the dog owners are quite organized and she thinks they can work it out with the neighborhood when there would be the least impact. For example, they can show up during the day when people are at work and don't need parking or park at the bluffs and walk over.
Commissioner Moyer said he agrees with most of La Fevers' comments.
He said the city has already spent a lot of money, and if you are going to invest in fences you should carry it through for a year. He described the area as the densest neighborhood in Carpinteria, noting dogs live there, too He said that this is the beginning, and it won't be the only park, so you won't have many dogs there at once (eventually). He also pointed out that the condos haveZ-car garages and questioned why cars are parked on the street. He said no matter where you place a dog park, there will be just as many complaining. He expressed support for the project as written.
Chair Benefield brought up concerns about noise and parking. She described the area as very dense and said if people aren't required to park in garages, they won't do it. She is against modifuing parking, yet we always allow it. She said she will only support the pilot park if it's for six months and wants it to be a land use issueo so we can find out if there are any problems. She cannot make the findings that the park is compatible with the uses. On a Monday afternoon you can hardly park, she said.
MINUTES, PLANNING COMMISS ION November 6,2023
Regular Meeting
MOTION
chair Benfield moved that they approve the TUp for the dog park with the caveat that in 6 months it comes back to the planning commission for a hearing, and at that time assess the issues, if any, and have the option to revoke the permit.
community Development Director Nick Bobroff suggested adding additional details to the motion as follows: to adopt the Resolution by approving the TUP to allow for the pilot project of the dog park with amended language for condition 2 about the design of the park going to the city council, with an added amendment to require the project to return to the Planning commission after 6 months of use to report trow the facility is going, and as needed to modify the project conditions or park rules and revoke the permit if warranted.
and outweigh benefits, the Planning commission would have the authority to revoke the permit.
chair Benefield agreed with Bobroff s suggestions, and commissioner Moyer seconded the motion. Motion passed 3-r by the following roll call vote: Moyer voted yes, Salant voted yes, La Fevers voted no and chair Benefield voted yes.
Nick
working
Community Development Director Bobroff offered a compromlse between the nulsance lssues and the need for a pilot project to go forward.
He explained an option would be to grant it for one year but bring it back at the end ofthe 6-month period to see what ls and not working, and adjust conditions, if necessary He clarified that ifproblems are intractable OTHER BUSINESS - None OTHER BUSINESS
MATTERS PRESENTED BY COMMISSIONERS - None MATTERS
PRESENTED
4) Architectural Review Board Meeting Minutes of August 17,2023, August 31,2023, and September 14,2023.
5) City Calendar for the month of November 2023
6) Planning Activity Report as of October 31,2023
7) Building Permit Report as of October 31,2023
community Development Director Nick Bobroff reviewed the materials.
DIRECTOR'S REPORT DIRECTOR'S REPORT
F PLANNING COMMISSIONERS FOR THE
but
ATTENDANCE O
NEXT MEETING OF MONDAY Decem ber 4 2023 All present
indicated could attend. Bobroff said there are no lic
ATTENDANCE FOR
NEXT MEETING
MINUTES, PLANNING COMMISSION November 6,2023
Regular Meeting
there will be a joint meeting with the City Council where the city attorney will review state housing laws.
ADJOURNMENT - Chair Benefield adjoumed the meeting at 7:51 p.m.
Secretary, Planning Commission
ATTEST:
Chair, Planning Commission
ADJOURNMENT
Exhibit 4
Work Plan Status Presentation from the City's
Annual Work Plan
This page is intentionatly teft btank
CITY OF CARPINTERIA
2023 ANNUAL WORK PLAN STATUS REPORT
City Council Meeting January 29,2024
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I
TABLE OF CONTENTS
Annuol Work Plqn ProcessTodoy ond ln the Future
Budget Oullook
Resource Adequocy
Work Plon llems Complele
Citywide, by Quorter
Doy-to-Doy: lhe ?57"
Work Plon ltems by Dept.
Work Plon llems 4 7 Priorities for FY 24/25
56 2
3 Work Plon llems
ln Progress
Work Plon llems
Pending
WORK
ANNUAL WORK PLAN
PROCESS
Today and in the Future
r Today: Connecting Mission, Vision, and Values with Goals, Priorities and Measurable Objectives.
r The Process: What's New?
r The Future:2-Year Annual Work Plan / S-Year Strategic Plan / Community Satisfaction Survey (every 2years) /En hanced Comm unity Engagement r Budget Outlook: Resource Capacity
:,:,::.:l...ll;l.11n,1'"..ily-:.:j]'.1:,ji|,i1i.|.].|:i;i';1':l,..]:.',,ii]).:...:l:-'']1..l1i 2023 WORK PLAN ITEMS COMPLETE - CITYWIDE
Monte Vista Playground
Linden Trail
Rincon Multi-Use Trail Project Alternative 3
Broadband Technical Assistance Grant
PRCS
PRCS
PW
PW
Item
Skate Park Opening
Tomol lnterpretive Play Area Mural
Dept Item
PRCS Housing Element Adoption
PRCS Broadband Fiber Optic lnstallation
Dept
CDD
PW
GENERAL
GOVERNMENT
DEPARTMENT (GG)
Michoel Rcmirez - City MonogerVoconi - Assislonl City Monoger Emergency Services, Communicolions
Volunleers, Emergenl Projecls.
Olivio Uribe Mutol- Progrom MonogerCity Clerk's Oflice
Bricn Borretl - City Clerk
Morio Olivos - Office Assisfonl //
Humon Resources (HR)
Tereso llosin - Monogernent Anolyst
Jovier Gutierrez - HR Assislonl
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Deportmenlql Activilies: fhe Day -lo -DoY
,/ Controct monogement ,/ Public sofety ond legol services ./ lntergovernmentol colloborotion (locol, regionol, stote) ,/ Legislotive ond policy support ./ Agendo monqgement ./ Budget development ,/ Response to questions, comments, & concerns of the public ,/ Emergency monogement ,/ Communityengogement ,/ Volunteer Services ./ Preporotion of meeting ogendqs, minutes, ond legol publicotions ./ Records monogemenf ./ Oversight of election octivities ond filings ,/ Stoff recruitment, selection, troining, ond evoluotion '/ Employer-Employee relotions ,/ Risk monqgement ,/ Policy ond Procedures development ond implementqiion WORK PTAN ITEMS COMPTETE . LEGISLATIVE ADVOCACY, RESEARCH & DEVELOPMENT (ONGO/NG) . INTERGOVERNMENTAL COLLABORATION & COOPERATION (ONGO/NG) . ACTIVE ADULT / SENIOR CENTER (ONGO/NG & MOVED IO PRCS) . EMERGENCY RESPONSE CAPACITY BUILDING (ONGO/NG) . CITY STAFF & ELECTED OFFICIALS TRAINING & EXERCISE (ONGO/NG) . COMMUNITY PREPARATION & ENGAGEMENT (ONGO/NG) . VOLUNTEER MANAGEMENT (ONGO/NG) . EMPLOYEE TRA|N|NG & DEVELOPMENT (ONGO'NG) -- f
COMMUNITY
DEVELOPMENTDEPARTMENT (CDD)
Nick Bobroff - CDD DirectorLoreno Espoao - Administrotive Asst. ll ADVANCED PLANNlNG
Mindy Fogg - Principol PlonnerMeogon Musolf - Assislcnt Plonner
CURRENT PLANNING
Brion Bonks - Principcl Plonner
Syndi Souter - Senior Plonner
MorysolSmiih - Associote Plonner
CODE COMPLIANCE
Dovid Hernondez - Code Complionce
sup.
Henry Menendez - Code Compl. Officer
ilBUILDING & SAFETYDon Chepley
Deporlmenlol Activilies: The Doy-to-Dqy,/ Administrotion Provide odministrotive ond clericol support to CDD Divisions ,/ Advonced Plonning
Mointoin & updote City development regulotions & plonning documents to ochieve stote & locol directives
,/ Current Plonning
Review & processing of development opplicotions & permits ./ Building & Sofety
lmplement stote & locol building &;Ofety regulotions through \
review, permitting & inspection of buildings & improvements ,/ Code Complionce
Enforce locol & stote regulotions reloted to zoning,
licensing/permitting, porking, onimol control, ond heolth & sofety i-
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WORK PIAN ITEMS COMPTETE
ESTABLISH ADVANCED
PLANNING DIVISION
IMPLEMENT ADU
PROGRAM
ADOPTION OF HOUSING
ELEMENT UPDATE
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ADMINISTRATIVE
SERVICES
DEPARTMENT (AS)
Licette Moldoncrdo- Admin Srvs DirectorFINANCIAT MANAGEMENT, CENTRAL
SERVICES, AND MANAGEMENT
INFORMATION SERVICESGilbert Punsolon- Finonce MonogerAlexiss Lynch - Accounting Technicion Brendo Robinson - Accounting Speciolist
Deporlmenlql Activilies: The Doy-to-Doy
,/ Accounting, Poyobles, ond Receivobles,/ Annuol Audits ,/ Poyroll,/ Treosury Monogement'/ Annuol City Budget
,/ Finonciol Reporting
,/ Centrolized Purchosing,/ Monogement lnformotion Services (lT) WORK PIAN ITEMS COMPTETE . Cost of service onolYsis
Public Works Stqff
FIRST RESP0I'IDER
PUBUC WoRXS
SUSTAINABIUW AND ENI/IRONMENT
Erin Maker, Environmental Program Manager
Erdmann, Civic Spark Fellow
John L. Ilasin, Public Works Director/City Engineer
MAINTET{ANCE
Robeft Howard, Public Worts Superuisor
Tiffany Smith, Parks and Facilities Supervisor
Ma n ny Gonzalez, Senior Maintenance Technicia n
David Hufi, Lead Maintenance Worker
Anthony Vega, Maintenance Worker II
Tim Gray, Maintenance Wod<er II
Rosendo Aispuro, Maintenance Worker I
Ruben Estrada, Maintenance Worker I
Pedro Lopez, Maintenance Wor*er (part Time)
ET{GINEERING
Josefi na Arechiga, Assistant Engineer
Shay Danington, Engineering Technician
Stephon Downes, Management Analyst I
PUBLIC WORKS
DEPARTMENT (PW)
Deporlmenlol Aclivilies: The Doy-lo-Doy,/ Public Works Administrotion Progrom,/ Copitol lmprovements Progromt Tronsportotion, Porking ond Lighting Progrom ./ Street ond Right-of-Woy Mointenonce Progrom'/ Porks ond Focilities Mointenonce Progrom'/ Fleet Mointenonce Progrom ,/ Resource Conservotion Progrom./ Solid Woste Progrom
,/ Wotershed Monogement Progrom
WORK PIAN ITEMS
COMPIETE . COMMUNITY BROADBAND
/ Sonto Borboro County
Regionol Broodbond
Strotegic Plon (Nov 2022)
/ Locol Agency Technicql
Assistonce Grqnt (Moy
2023)
/ Frontier Communicqtions
Fiber Optic lnstollotion
Project (Dec 2023)
WORK PLAN ITEMS
COMPTETE . CAPITAL IMPROVEMENTS
Corpinterio Avenue Bridge
Replocement Project
/ Right-of-Way Certification
(Sep 2O2t) / Environmental Document
(Aug 2023)
Rincon Multi-Use Troil Project
/ Environmentally Superior
Alternative 3 Selection
(May 2023)
I
PARKS, RECREATION,
& COMMUNITY SVCS
DEPARTMENT (PRCS)
Michoel Romirez - lnterim Director
Aido Thou - Monogement Anolyst ll
TIBRARY
Jody Thomos - City LibrorionEric Costro - Librory Speciolist
AQUATICS
Voconi - Aquolics Superintendenl
John Sofer- Aquotics Prog. Coordinotor
ACTIVE ADUTT & SENIOR SERVICES
Vocont - Recreotion & Communiiy
Services Coordinotor
Deporlmenlol Acfivilies: The Doy-lo-Doy
Librory services & progromming
Aquoiics services & progromming
Senior services & progromming (AgeWell)
Corpinterio Community Gorden
Memoriol & Sponsorship Progroms: Benches, dogipots, etc.
Art in Public Ploces Progrom
Rentol & speciol use permits of City focilities
city's long term leoses: DCOR Pipelines, chevron pipelines, cositos pier ond Veterons Building long term tenontsMonogement of Portnering Services:skote Foundotion, Food Bonk, Good Somoriton, ccc for senior citizens, cA Stote porks, sB Lond Trust, etc.Administrotion of oll deportment's controcts. gronts & requests for proposolscoordinotion of field & courts use for youth & odult sports octiviiies Coordinotion of oll mointenonce needs for the beoch, porks, open spoce, librory, oquotics center ond Veterons Building
Stoff Lioison to: corpinterio Open Spoce Advisory Boord (CosMAB), Horbor Seol Advisory Committee {HSAC), Corpinterio Dog Owner Group (CDOG), Friends of the Librory, ond Librory Advisory Boord
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WORK PLAN ITEMS COMPTETE
MONTE VISTA PLAYGROUND
HARBOR SEAL ROOKERY REPORT
CARPINTERIA SKATE PARK
SENIOR SERVICES _ AGEWELL
LINDEN TRAIL
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PROJECT STATUS REPORT: GENERAL GOVERNMENT
OVERALL PROJECT STATUS IN PROGRESS
PROJECT SUMMARY ' Records Management Progrom updote and lmplementotion
MILESTONES REACHED
TASKS / MILESTONES
REMAINING
With estimoted time of completion
city council opproved updoted records retention policy ond schedules on Cctober g,2023. City stoff troined on new retention , schedules ond process for destroying records thoi hove exceeded their retention period. Eoch deportmeni currently reviewing their records.
Purchcsed two storoge contoiners locoted behind City Holl. Al offsite records moved to onsite storoge units ond no longer poying for storoge costs.Re-orgonize City Clerk files with new file clossificoiion system. purchose ,
ond implemeni on elecironic records system.
PROJECT STATUS REPORN GENERAL GOVERNMENT
Conduct qn internol DEI oudit - 2024
Develop o long{erm ond sustoinoble stsff development progrom - 2A24 Creotion of blue ribbon committee - 2024
IN FROGRESS
Executed ogreement with Equity ProxisEsfoblished internol Diversity, Equity, & lnclusion (DEl) committeeConducl interviews with low enforcement personnelConducted community listening sessions Rocio/ Equity & SociolJusfice
PROJECT STATUS REPORT: COMMUNITY DEVELOPMENT DEPARTMENT
OVERALL PROJECT STATUS IN PROGRESS
pROJECT SUMMARy CDD Administration: Digitize CDD records & files
MILESTONES REACHED
Building Permit plons orchive digiiized up to current cDD project files & plons consolidoted on city holl compus Digitizotion of Address Files underwoy
Develop & implement secure file orchiving plotform - Fy 24/2s Complete review of records per City Records Retention Policy- 2+ yeqrs to complete
TASKS / MILESTONES
REMAINING
With estimoled time of completion
MILESTONES REACHED
TASKS / MILESTONES
REMAINING
With estimoled time of completion
PROJECT STATUS REPORT: COMMUNITY DEVELOPMENT DEPARTMENT
OVERALL PROJECT STATUS IN PROGRESS
PROJECT SUMMARY Building & Sofefy: Adopt Soff-Sfory Building Ordinance Updoted droft Ordinonce preporedDroft revised Ordinonce presented to City Council for 1't reoding 01 l0B/24
Council requested CDD hold odditionol public workshops & seek public input, then return to Council- Spring'24
Adoption of Ordinonce by City Council- Summer '24
Begin implementotion ouireoch & enforcement- Summer /Fall'24 PROJECT STATUS REPORT: COMMUNITY DEVELOPMENT DEPARTMENT
OVERALL PROJECT STATUS IN PROGRESS
pROJECTSUMMARy Code Complionce: Adopt MuttifamLTyResidentiotsmoking Ordinance MILESTONES REACHED Droft Ordinonce prepored Droft City Council I'i Reoding sioff repori prepored
TASKS / MILESTONES
REMAINING
With eslimoted lime of complelion
lst reoding of Ordinonce by City Council- Winter /spring '24 2nd reoding & odoption by City Council- Spring ,24 lmplementoiion/Outreoch- Spring/Summe r' 24 PROJECT STATUS REPORT: COMMUNITY DEVELOPMENT DEPARTMENT
OVERALL PROJECT STATUS IN PROGRESS
PROJECT SUMMARY Advanced Planning: Downtown Design Overloy MILESTONES REACHED Admin droft of Downtown Design overloy & Users Guide prepored Review & refine Admin droft with support from City Downtown Design
TASKS / MILESTONES
REMAINING
With estimoted time of comPlelion
Review Committee- SPring '24Releose public droft (Outreoch/workshops)- Summer '24 Adoption of Overloy Ordinonce by City Council- Fall'24
Certificotion by CA Coostol Commission- Winter/Spring '25 PROJECT STATUS REPORT: COMMUNITY DEVELOPMENT DEPARTMENT
OVERALL PROJECT STATUS IN PROGRESS
PROJECT SUMMARY Advonced Planning: Generol plan/Coosfo/ plon & Zoning Code Updofes MILESTONES REACHED Admin droft of Generol plon/coostol plon in finol review stoges
TASKS / MILESTONES
REMAINING
With estimoted lime of completion
' Releose public drofi of Generol plon/Coosiol plon Updoie (outreoch/workshops)- Summe r' 24 Prepore & Releose Progrom EIR- Fall'24
City Council- Adoption of Generol plon/Coostol plon Updoie- Spring ,25 Certificotion of Generol plon/Coostol plon Updotes by CA Coostol - Commission- Foll '25 lmplemenfotion of Zoning code Updotes- ongoing through Foll ,26 PROJECT STATUS REPORT: COMMUNITY DEVELOPMENT DEPARTMENT
OVERALL PROJECT STATUS IN PROGRESS
PROJECT SUMMARY Advanced Planning: Housing Element lmplementation Housing Element Updote found to be "substonticrlly compliont" by HCD MILESTONES REACHED Jon. 2024 Housing Element Updote re-odopted by City Council Jon. 2024.
Housing Element Updote submitted to HCD for finol certificotion Jon.2024Prepore droft Ordinonces for required rezones & zoning code omendments- Spring/S ummer' 24
Complete CEQA review for rezones & zoning code omendmentsSummer/Fall'24City Council opprovol of Ordinonces- Fall'24 CA Coostol Commission certificotion- Winter '25
TASKS / MILESTONES
REMAINING
With estimoted time of completion
PRoJEcr srATus REPORT: ADMTN sERvrcEs
The Finonciol Tronsporency Poge on the City's website hos been completed ACFR-in-Brief ond uplood to city's website. December 2024 Budget-in-Brief ond uplood to cily's websile, June 2024 Doshboords liked to the City's Website, June 2024
IN PROGRESS
Budget ond AnnuolComprehensirze Finoncio/ Report Doshboords snd ofher Finqncial Tronspore ncy foo/s.
PROJECT $TATUS REPORT ADMIN SERVICES
Budget and' Fiscs/ Policyis cornpleted. lravel Palicy, Cosh Handling Policy, ond Purchosing PolfcY dre drofted,
Updoted the Generol Reserve Policy, June 2A24Dr"oft Fr"oud ond Disbursement Policy, July 2024 Business License Ordinonce, Aprn 2024
IN FROGRESS
Corpintenb M unicipalCode Updote
PROJECT STATUS REPORT: PUBLTC WORKS
Regionol ond Stotewide Middle Mile (Ongoing)
Digitol Literocy ond Affordqbility progroms (Ongoing)
Joint Powers Authority (202a)
Locol Agency Technicol Assistonce Grqnt
Fronfier Communicotions Fiber optic lnstollqtion project Community Broodbond
IN PROGRESS
PROJECT STATUS REPORT: PUBLIC WORKS
OVERALL PROJECT STATUS IN PROGRESS
PROJECT SUMMARY Copitol lmprovements
MILESTONES REACHED
TASKS / MILESTONES
REMAINING
With estimoted lime of compleiion
City Holl Compus lmprovements Project
Rincon Multi-Use Troil Project
>
Corpinterio Avenue Bridge Replocement Project (2025)City Holl Compus lmprovements Project (Ongoing)City Holl Solor Generotion ond Storoge Project (2025) Rincon Multi-Use Troil Project (To Be Determined)
PROJECT STATUS REPORT: PARKS, RECREATION & COMMUNITY SERVIcEs
OVERALL PROJECT STATUS IN PROGRESS
pROJECT SUMMARy Off-Leosh Pilot Program at Monte Vnta Park
MILESTONES REACHED
The Plonning commission opprovol of Temporory Use permit The Public Focilities/Site Acquisition Committee recommendoiions for odditionol locotionsDog Pork concept designs completed
2/12/24 City Council fund ollocotion for the TUP of Monte Visio pork during current FY2023/24 and opprovol of the dog pork concepi desig n.
Bring bock to Plonning Commission this pilot progrom for review of the 6-month morkBring bock io City Council the request of funding for odditionol locotions during FY 2024 / 25
TASKS / MILESTONES
REMAINING
With estimoted time of completion
PROJECT STATUS REPORT: PARKS, RECREATION & COMMUNITY SERVICES
OVERALL PROJECT STATUS IN PROGRESS
PROJECT SUMMARY Linden Plaza Renovofion
MILESTONES REACHED
Secured o gront of $226,800 by the Siote of CA Dept. of Porks & Recreotion.
CA Stote Porks project review & modificotions requested to integrote seo level rise sustoinobility components.
City will engoge architect firm fo develop modified designsCity will coordinafe public workshops for the community to provide updofes ond receive feedbock
New design and enginee ring drawings to be completed for permit processrng
The project witl move under Public Works for consfruction, ond conside rafion of f unding os a Capital lmprovement Proiecf
TASKS / MILESTONES
REMAINING
With estimoted time of comPletion
PROJECT STATUS REPORT: PARKS, RECREATION & COMMUNITYSERvIcEs
IN PROGRESS
ADA drowing designs were completed
Plumbing inspection ond estimotes
This project will move to Public Works
ADA Corp;interio Com munity Librqry lmprovemenfs
PROJECT STATUS REPORT: PARKS, RECREATION & COMMUNITY SERVICES
OVERALL PROJECT STATUS ROA DB LOC KS/CO NSTRAI NTS
PROJECT SUMMARY Rincon Bluffs Preserve - Corpinteria Bluffs lll
MILESTONES REACHED
Concept Plon hos been completed
Public Workshop completedProject review completed with the Corpinierio Open Spoce Monogement Advisory Boord (COSMAB)Gront opplicotion under the Rurol Tourism Gront Progrom woscompleted but not oworded Request for Proposol (RFP) for environmentol services wos issued ond 2 responses were received ond reviewed by the COSMAB ond the Sonio Bcrroboro Lond Trust
pending for new Director of PRCS to be recruited to complete the TASKS / MILESTONES
REMAINING
Wiih eslimoted lime of comPletion
selection of the RFP
lnitiote with permit process
Seek funding
PROJECT STATUS REPORT: PARKS, RECREATION & COMMUNITY sERvIcEs
OVERALL PROJECT STATUS POTENTIAT RISKS/DELAYS
PROJECT SUMMARY Corpinterio Coostol Visto Troil project - Additionol section of ihe coostol troil on Bluffs ll
MILESTONES REACHED
Discretionory permits hove been gronted for ihe troil improvemeni ocross the south side of 6.l55 Corpinterio Ave.
Demolition of outdoor siructure ond instollotion of fencing between commerciol property ond iroil eosemeni wos compleied.
The Hobitot Conservotion Fund (HCF) Acquisition Gront hos been closed out. This groni funded s0% of the troil ocquisition.
A second HCF gront opplicotion hos been submitted to fund SO% of theconstruction ond londscoping costs Awoiting the oword of gront opplicotion
Development of construction design drowingPermit processing
TASKS / MILESTONES
REMAINING
Wilh estimoted time of completion
GENERAL GOVERNMENT: WORK PLAN ITEMS (PENDING)
Item Tille
Sirotegic
Reorgonizotion
Youth
Engogement
Homeless Services
Civic
Engogement
Projecl Description Summory
Stoff reorgonizotion to meet the
exponding needs of the City.
Colloborote wiih Corpinterio Unified
School District ond other youth
orgonizotion to increose youth
engogement with low enforcement to
prepore studenis for civic life.
Develop o progrom thot willtrock,
evoluote, improve, ond optimize the
services ond complionce mechonisms ot
the City to ossist people experiencing
homelessness.
Formol opportunities for civic ond
community engogement.
Roodblocks / Constroints
Potentiols Risks or Deloys
Funding Constroints
Stoffing Copocity
Funding Constroints /
Stoffing Copocity
Stoffing Copocity
Noles
Some troction being mode through
South Coost Youth Sofety
Portnership
On hold
On hold
GENERAL GOVERNTUENT: WORK PIAN ITEMS (PENDINq)
Economic
Vitolity Micro Tronsit Options Funding Trqnsfered to porklet Pr,ogrom COMMUNITY DEVELOPMENT DEPT: WORK PLAN ITEMS (PENDING)
Item Tiile
Acquire lorge
formot sconner
Neighborhood
Design Guidelines
Project Description Summory
Purchose or rent lorge formot
sconner to support digitizotion
of CDD records & plons
qrchives
Prepore or updoie resideniiol
design guidelines for the 6 citY
community design sub-oreos
Roodblocks / Constroints
Potentiols Risks or DeloYs
No funds ollocoted to ocquisiiion in
CDD budget
Deportmeni tronsitioning to
poperless processes
Limiied stoff copocily / Higher
priority work items (stote mondotes,
etc.)
No funds ollocoted in CDD budget
for consultont suPPort
Efficocy of Guidelines limited bY
Stote housing lows
Notes
On hold
On hold
ADMIN sERvlcEs: woRK ptAN ITEMS (PEND|NG)
Monoging license renewols,
collecting diverse fees, ond
engoging with the community
to ensure odherence to Ciiy policies, including monitoring revenue collection qnd
enforcing complionce for the
Business License ond ShortTerm Rentol Progroms.
Stoffing copocity in Generol Governmeni to ioke
BUSINESS LICENSE
AND SHORT-TERM
RENTAL
ENFORCEMENT
PROGRAM
PARKS, RECREATION & COMMUNITY SERVICES: WORK PLAN ITEMS (PENDING) llem Tille
Permonent Dog
Pork, Pickle Boll
Focility
Art in Public Ploces
Concho Pork
Corpinterio
Community Swim
Lesson Pool
Project Description Summory
This project is to design ond permit o
dedicoted off-leosh dog pork olong
with qdditionol omenilies.
This project requires the
estoblishment of o City Council Ad
Hoc Committee io initiote o poih
forwqrd, evoluqte other
communilies' progroms, ond select
options for Corpinterio.
This project is to permit o pocket
pork in lhe Concho Lomq oreo to
serve multi-fomily community
This project is to build on odditionql
pool oreo for smoller non-swimming
lop woter octivities
Roodblocks / Constroinis
Poientiols Risks or Deloys
No funds ollocoied
This project wos not selected os o Copitol
lmprovement Project for current Fiscol yeor
Stoffing limitotions
No funds ollocoted
This projecl wos noi selected os o Copitol
lmprovement Project for current Fiscol yeor
No funds ollocoted
This project wos noi selecied os o Copiiol
lmprovement Project for current Fiscol yeor
Notes
An iniiiol concept design hos been prepored
thot uses City-owned property (Logunitos Pork)to optimize o dog pork wilh seporote smoll ond lorge dog oreos, pickle boll courts, ond
generol pork omeniiies
A concepi pork design hos been prepored
A gronl opplicotion to the Lond ond Woter
Conservotion Fund (LWCF) progrom wos
submitted but not oworded
PARKS' RECREATION & COMMUNITY SERVICES : WORK PLAN ITEMS (eENDING) llem Title
Pork Ronger
Project Descripiion Summory
To integroie new stoffing
positions to best deliver
enforcement of the
Corpinterio Municipol Code in
the porks ond open spoces of
the City
Roodblocks / Constroints
Potentiols Risks or Deloys
This position wos not opproved in the FY23/24budget
Notes
The Corpinterio Open Spoce
Monogement Boord ond the Horbor
Seol Advisory Commitiee hos
recommended the recruitmeni of
Pork Rongers for severol yeors. This
stoffing position remoins o priority for
the PRCS deportment
DEPARTMENT ANTICIPATED PRIORITIES FOR Ff 24/25
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PRIORITIES
City of Carpinteria
COUNCIL AGENDA STAFF REPORT
Apri I 22, 2024
ITEM FOR COUNCIL CONSIDERATION
Second Reading of Ordinance No. 779, Amendment to the City's CalPERS Contract.
STAFF RECOMMENDATION
Adopt Ordinance No. 779 (second reading).
Sample Motion: I move to adopt Ordinance No. 779, on the second reading, as read by title only. (Requires reading of ordinance title and a roll call vote.)
BACKGROUND
The California Public Employee Retirement System (CalPERS) is the agency that manages a defined benefit pension retirement plan for public employees. CalPERS pensions are funded by contributions from employees and employers and investment returns. Employee and employer contribution terms for the City of Carpinteria are defined in a contract between the Board of Administration CalPERS and the City of Carpinteria (Contract). These terms are also defined in the Conditions of Employment (COE) for Miscellaneous and Management personnel, respectively, and the Memorandum of Understanding (MOU) for Service Employees International Union (SEIU) Local 620.
At its regular meeting on November 13, 2012, the City Council approved Ordinance No. 659, authorizing an amendment to the Contract, implementing the cost-sharing agreement between the City and its employees. As specified in Ordinance 659, the employee costsharing terms expired on September 16, 2020, resulting in a reduction of the employee cost-share from 4.509% to 1.867%. An audit by CalPERS found that 15 of its member agencies had expired cost-sharing terms, necessitating amendments to their CalPERS contracts. In the case of Carpinteria, since employees agreed in their respective COE or MOU to continue the cost-sharing terms, the next steps in the process to amend the Contract to reinstate the terms included: adoption of a Resolution of Intention, approval of an Ordinance, authorizing an amendment to the Contract, and an employee election on the proposed cost-share terms.
Amendment to the CalPERS Contract
April 22, 2024
On March 25, 2024, the City Council adopted Resolution No. 6301 (Attachment A) and approved first reading of Ordinance No. 779 (Attachment B). Typically, the second reading of an ordinance is placed on the City Council agenda as a Consent Calendar item.
However, as per Government Code Section 7507, ordinances involving the adoption of benefits that result in pension or other post-employment benefits cannot be placed on the consent calendar.
The purpose of this agenda matter is to consider the second reading of Ordinance No. 779, the final step required to amend the Contract to reinstate the cost-sharing agreement between the City and its employees to 4.509%.
DISCUSSION
CalPERS members are defined as having either Classic or Public Employee Pension Reform Act (PEPRA) membership. In general, employees hired and enrolled in CalPERS prior to January 1, 2013, are considered "Classic" members. Whereas, employees entering into CalPERS for the first time on or after January 1, 2013, are considered PEPRA members. The reinstatement of the employee cost-share to 4.509% pertains only to Classic members. PEPRA members are not affected because the provisions under pension reform require these members to contribute at least 50% of the normal cost of their pension, with no option for an additional cost-share.
As part of the Cal PERS process to amend the Contract, the "Classic" employees participated in an election to vote on the proposed reinstatement of the cost-share terms.
The employee election was held from April 4, 2024 through April 12, 2024. On April 17, 2024, the City Clerk certified the votes (See Attachment C - Certification of Employee Election). Of the 15 affected employees, 12 votes were cast with ten (10) approving and two (2) disapproving the City's intention to amend its contract to provide Section 20516 employee additional cost-share. If the vote did not pass, employees would still be required to contribute 8% of their salary as required by the terms of their respective COE or MOU.
However, the reduction of the cost-sharing terms of 2.6420% (4.509% minus 1.867%) would be reported as employer contributions.
The final step in the process to amend the Cal PERS contract to reinstate the terms of the cost-sharing agreement is approval of Ordinance No. 779. This is the second reading of Ordinance No. 779, which would be effective 30 days after final adoption per City requirements. Upon the fulfillment of the CalPERS requirements, reinstatement of the costsharing terms with the affected Classic member employees will become effective with the May 25, 2024, pay period. ·
POLICY CONSISTENCY
The recommendation is consistent with Government Code Section 20516, which allows an agency and its employees to agree to share the costs of the employer contribution.
Additionally, this is consistent with the affected employees' cost-share terms stated in the current CO Es and MOU.
G:\CC Staff Reports\2024 0422\FINAL\CalPERS Ordinance No. 779\Staff Report CalPERS Ordinance No. 779_FINAL.docx
Amendment to the CalPERS Contract
April 22, 2024
FINANCIAL CONSIDERATIONS
No financial consideration is needed.
LEGAL AND RISK MANAGEMENT CONSIDERATIONS
None.
OPTIONS
1. Adopt Ordinance No. 779 (second reading). (Staff recommendation)
2. Amend Ordinance No. 779
3. Decline to adopt Ordinance No. 779 and direct staff as determined appropriate
PRINCIPAL PARTIES EXPECTED AT MEETING
None
ATTACHMENTS
A. Resolution No. 6301
Exhibit 1 - Amendment to Contract
B. Ordinance No. 779
C. Certification of Employee Election
Staff contact:
Teresa Ilasin, Management Analyst II
(805) 755-4458; [email protected]
Reviewed by:
Licette Maldonado, Admin Services Director
(805) 755-4448; [email protected]
Reviewed by:
Michael Ramirez, City Manager
~~
Signature
G:\CC Staff Reports\2024 0422\FINAL\CalPERS Ordinance No. 779\Staff Report CalPERS Ordinance No. 779_FINAL.docx
ATTACHMENT A
RESOLUTION NO. 6301
RESOLUTION OF INTENTION
TO APPROVE AN AMENDMENT TO CONTRACT
BETWEEN THE
BOARD OF ADMINISTRATION
CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM
AND THE
CITY COUNCIL
CITY OF CARPINTERIA
WHEREAS, the Public Employees' Retirement Law permits the participation of public agencies and their employees in the Public Employees' Retirement System by the execution of a contract, and sets forth the procedure by which said public agencies may elect to subject themselves and their employees to amendments to said Law; and
WHEREAS, one of the steps in the procedures to amend this contract is the adoption by the governing body of the public agency of a resolution giving notice of its intention to approve an amendment to said contract, which resolution shall contain a summary of the change proposed in said contract; and
WHEREAS, the following is a statement of the proposed change:
To end Section 20516 (Employees Sharing Cost of Additional Benefits) of 1.867% for local miscellaneous members; and To provide Section 20516 (Employees Sharing Additional Cost) of 4.5% for classic local miscellaneous members.
NOW, THEREFORE, BE IT RESOLVED that the governing body of the above agency does hereby give notice of intention to approve an amendment to the contract between said public agency and the Board of Administration of the Public Employees' Retirement System, a copy of said amendment being attached hereto, as an "Exhibit" and by this reference made a part hereof.
By:_
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March 25, 2024 Title
Date adopted and approved
!Amendment)
CON-302
Resolution No. 6301
PASSED, APPROVED AND ADOPTED on this 25
th day of March, 2024, by the
following vote:
AYES: COUNCILMEMBER(S): Lee, Nomura, Solorzano, Alarcon, Clark NOES: COUNCILMEMBER(S): None
ABSENT: COUNCILMEMBER(S): None
ABSTAIN: COUNCILMEMBER(S): None
ATTEST:
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I hereby certify that the foregoing resolution was adopted at a regular meeting of the City Council of the City of Carpinteria held on March 25, 2024. d~~~;:;z:,
/Brian C. Barrett, cMt/2Mc
City Clerk, City of Carpinteria
APPROVED AS TO FORM:
Jena Shoaf Aces, on behalf of Brownstein
Hyatt Farber Schreck, LLP acting as
City Attorney of the City of Carpinteria
EXHIBIT TO RESOLUTION NO. 6301
C
A
alPERS EXHIBIT
California
Public Employees' Retirement System
AMENDM NT TO CONTRACT
Between the
Board of Administration
California Public Employees' Retirement System
and the
City Council
City of Carpinteria
""""'"""'====♦----- ...........
The Board of Administration, California Public Employees' Retirement System, hereinafter referred to as Board, and the governing body of the above public agency, hereinafter referred to as Public Agency, having entered into a contract effective October 29, 1966, and witnessed September 26, 1966, and as amended effective March 27, 1982, December 26, 1987, March 16, 2000, September 16, 2000, July 25, 2002, March 8, 2012, and December 22, 2012, which provides for participation of Public Agency in said System, Board and Public Agency hereby agree as follows:
A. Paragraphs 1 through 13 are hereby stricken from said contract as executed effective December 22, 2012, and hereby replaced by the following paragraphs numbered 1 through 15 inclusive:
1. All words and terms used herein which are defined in the Public Employees' Retirement Law shall have the meaning as defined therein unless otherwise specifically provided. "Normal retirement age" shall mean age 55 for classic local miscellaneous members, age 62 for new local miscellaneous members, age 50 for classic local safety members, and age 57 for new local safety members.
2. Public Agency shall participate in the Public Employees' Retirement System from and after October 29, 1966, making its employees as hereinafter provided, members of said System subject to all provisions of the Public Employees' Retirement Law except such as apply only on election of a contracting agency and are not provided for herein and to all amendments to said Law hereafter enacted except those, which by express provisions thereof, apply only on the election of a contracting agency.
3. Public Agency agrees to indemnify, defend and hold harmless the California Public Employees' Retirement System (CalPERS) and its trustees, agents and employees, the CalPERS Board of Administration, and the California Public Employees' Retirement Fund from any claims, demands, actions, losses, liabilities, damages, judgments, expenses and costs, including but not limited to interest, penalties and attorney fees that may arise as a result of any of the following:
(a) Public Agency's election to provide retirement benefits, provisions or formulas under this Contract that are different than the retirement benefits, provisions or formulas provided under the Public Agency's prior non-CalPERS retirement program.
(b) Any dispute, disagreement, claim, or proceeding (including without limitation arbitration, administrative hearing, or litigation) between Public Agency and its employees (or their
representatives) which relates to Public Agency's election to amend this Contract to provide retirement benefits, provisions or formulas that are different than such employees' existing retirement benefits, provisions or formulas.
(c) Public Agency's agreement with a third party other than CalPERS to provide retirement benefits, provisions, or formulas that are different than the retirement benefits, provisions or formulas provided under this Contract and provided for under the California Public Employees' Retirement Law.
4. Employees of Public Agency in the following classes shall become members of said Retirement System except such in each such class as are excluded by law or this agreement:
a. Local Police Officers (herein referred to as local safety members); b. Employees other than local safety members (herein referred to as local miscellaneous members).
5. In addition to the classes of employees excluded from membership by said Retirement Law, the following classes of employees shall not become members of said Retirement System:
a. PERSONS COMPENSATED ON AN HOURLY BASIS;
b. ELECTED OFFICIALS; AND
c. FIREFIGHTERS.
6. The percentage of final compensation to be provided for each year of credited prior and current service as a classic local miscellaneous member shall be determined in accordance with Section 21354 of said Retirement Law (2% at age 55 Full).
7. The percentage of final compensation to be provided for each year of credited prior and current service as a new local miscellaneous member shall be determined in accordance with Section 7522.20 of said Retirement Law (2% at age 62 Full).
8. The percentage of final compensation to be provided for each year of credited prior and current service as a classic local safety member shall be determined in accordance with Section 21362 of said Retirement Law (2% at age 50 Full).
9. The percentage of final compensation to be provided for each year of credited prior and current service as a new local safety member shall be determined in accordance with Section 7522.25(d) of said Retirement Law (2.7% at age 57 Full).
10. Public Agency elected and elects to be subject to the following optional provisions:
a. Section 20042 (One-Year Final Compensation) for classic members only.
b. Section 20903 (Two Years Additional Service Credit) for local miscellaneous members only.
c. Section 20965 (Credit for Unused Sick Leave).
d. Section 21623.5 ($2,000 Retired Death Benefit).
e. Section 21335 (3% Cost-of-Living Allowance, base year 2000) for local miscellaneous members only.
f. Section 20516 (Employees Sharing Cost of Additional Benefits):
Section 21354 (2%@55 Full formula) effective September 16, 2000, and Section 21623.5 ($2,000 Retired Death Benefit) effective March 16, 2000, for local miscellaneous members. From and after March 8, 2012, and until December 22, 2012, the miscellaneous employees of Public Agency shall be assessed an additional 3% of their compensation for a total contribution rate of 10% pursuant to Government Code Section 20516.
Section 21354 (2%@ 55 Full formula) effective September 16, 2000, and Section 21623.5 ($2,000 Retired Death Benefit) effective March 16, 2000, for local miscellaneous members from and after December 22, 2012, and until the effective date of this amendment to contract.
The employee cost sharing contributions are not to exceed 4.600%.
The maximum employee cost sharing contribution is the normal cost plus the increase in the accrued liability due to the benefit improvement amortized over 20 years. In no event shall the employee cost sharing contribution attributable to the unfunded liability remain in effect beyond September 16, 2020. Therefore, between March 16, 2020, and September 16, 2020, the maximum employee cost sharing contribution cannot exceed 4.509%; and after September 16, 2020, in any given contribution year, the maximum employee cost sharing contribution cannot exceed 1.867% of payroll. g. Section 20516 (Employees Sharing Additional Cost):
From and after the effective date of this amendment to contract, 4.5% for classic local miscellaneous members.
The portion of the employer's contribution that the member agrees to contribute from his or her compensation, over and above the member's normal contribution ("Cost Sharing Percentage"), shall not exceed the Employer Normal Cost Rate, as that rate is defined in the CalPERS Actuarial Valuation for the relevant fiscal year. If the Cost Sharing Percentage will exceed the relevant Employer Normal Cost Rate, the Cost Sharing Percentage shall automatically be reduced to an amount equal to, and not to exceed, the Employer Normal Cost Rate for the relevant fiscal year.
11. Public Agency, in accordance with Government Code Section 20790, ceased to be an "employer" for purposes of Section 20834 effective on March 27, 1982. Accumulated contributions of Public Agency shall be fixed and determined as provided in Government Code Section 20834, and accumulated contributions thereafter shall be held by the Board as provided in Government Code Section 20834.
12. Public Agency shall contribute to said Retirement System the contributions determined by actuarial valuations of prior and future service liability with respect to local miscellaneous members and local safety members of said Retirement System.
B.
13. Public Agency shall also contribute to said Retirement System as follows:
a. A reasonable amount, as fixed by the Board, payable in one installment within 60 days of date of contract to cover the costs of administering said System as it affects the employees of Public Agency, not including the costs of special valuations or of the periodic investigation and valuations required by law.
b. A reasonable amount, as fixed by the Board, payable in one installment as the occasions arise, to cover the costs of special valuations on account of employees of Public Agency, and costs of the periodic investigation and valuations required by law.
14. Contributions required of Public Agency and its employees shall be subject to adjustment by Board on account of amendments to the Public Employees' Retirement Law, and on account of the experience under the Retirement System as determined by the periodic investigation and valuation required by said Retirement Law.
15. Contributions required of Public Agency and its employees shall be paid by Public Agency to the Retirement System within fifteen days after the end of the period to which said contributions refer or as may be prescribed by Board regulation. If more or less than the correct amount of contributions is paid for any period, proper adjustment shall be made in connection with subsequent remittances. Adjustments on account of errors in contributions required of any employee may be made by direct payments between the employee and the Board.
This amendment shall be effective on the __ day of _
BOARD OF ADMINISTRATION
PUBLIC EMPLOYEES' RETIREMENT,6YSTEM
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PENSION CONTRACTS A~ PREFUNDING
PROGRAMS DIVISIO~~~
PUBLIC EMPLOYE~kETIREMENT SYSTEM
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CITY COUNCIL
CITY OF CARPINTERIA
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AMENDMENT CalPERS ID #3472970236
PERS-CON-702A
ATTACHMENT B
ORDINANCE NO. 779
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
CARPINTERIA AUTHORIZING AN AMENDMENT TO THE CONTRACT
BETWEEN THE CITY COUNCIL OF THE CITY OF CARPINTERIA AND
THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC
EMPLOYEES' RETIREMENT SYSTEM
THE CITY COUNCIL OF THE CITY OF CARPINTERIA DOES ORDAIN AS FOLLOWS:
SECTION 1.
That an amendment to the contract between the City Council of the City of Carpinteria and the Board of Administration, California Public Employees' Retirement System is hereby authorized, a copy of said amendment being attached hereto, marked Exhibit, and by such reference made a part hereof as though herein set out in full.
SECTION 2.
The Mayor of the City Council is hereby authorized, empowered, and directed to execute said amendment for an on behalf of said Agency.
SECTION 3. EFFECTIVE DA TE
This Ordinance shall take effect thirty (30) days after the date of its adoption, and prior to the expiration of fifteen (15) days from the passage thereof shall be published at least once with the names of the members of the City Council voting for and against the same in the Coastal View News, a newspaper of general circulation, published and circulated in the City of Carpinteria and thenceforth and thereafter the same shall be in full force and effect.
SECTION 4. SEVERABILITY
If any section, subsection, sentence, clause, phrase or word o this Ordinance is for any reason held to be invalid by a court of competent jurisdiction, such decisions shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have passed and adopted this Ordinance, and each and all provisions hereof, irrespective of the fact that one or more provisions may be declared invalid.
SECTION 5. CEQA EXEMPTION
The City Council finds that this Ordinance is not subject to the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines § 15060(c)(3) (this activity is not a "project" as defined in § 15378).
Ordinance No. 779
PASSED, APPROVED AND ADOPTED on this 22nd day of April, 2024, by the following vote:
AYES: COUNCILMEMBER(S):
NOES: COUNCILMEMBER(S):
ABSENT: COUNCILMEMBER(S):
ABSTAIN: COUNCILMEMBER(S):
Mayor, City of Carpinteria
ATTEST:
Brian C. Barrett, CMC, CPMC
City Clerk, City of Carpinteria
I hereby certify that the foregoing Ordinance was duly and regularly introduced and adopted at a regular meeting of the City Council of the City of Carpinteria held on April 22, 2024.
Brian C. Barrett, CMC, CPMC
City Clerk, City of Carpinteria
APPROVED AS TO FORM:
Jena Shoaf Acos, on behalf of Brownstein
Hyatt Farber Schreck, LLP acting as
City Attorney of the City of Carpinteria
ATTACHMENT C
Jl~
_ CalPERS
California Public Employees' Retirement System
Financial Office I Pension Contracts and Prefunding Programs Division P.O. Box 942703, Sacramento, CA 94229-2703
888 CalPERS (or 888-225-7377) I TTY: (877) 249-7442 I www.calpers.ca.gov Certification of Employee Election
I hereby certify that the following employees of the City of Carpinteria have expressed their approval or disapproval of said agency's intention to amend its contract to provide Section 20516 (Employees Sharing Additional Cost) of 4.5% for classic local miscellaneous members on the basis described in the Resolution of Intention adopted by said agency's governing body on March 25 2024 in such manner as to permit each employee to separately and secretly express his choice and that the outcome of such election was as follows:
Number of Number of votes Number of votes
employees eligible approving said disapproving said
to vote participation participation
Local Miscellaneous
Members as defined in
Govt. Code Section 20383
15 10 2
~~
Clerk or Secretary
April 17, 2024
Date
(Amendment)
PERS-CON-15 (Rev. 1/09/19)
City of Carpinteria
Gouttcu- Acenol Srlrr RepoRr
April 22,2024
ITEM FOR COUNCIL CoNSIDERATION
Code Compliance Quarterly Report Q1,2024
STAFF RECOMMENDATION
Receive and file quarterly report.
Sample Motion: I move to receive and file the Q1 2024 Code Compliance Quarterly Report.
BACKGROUND
The Code Compliance Division enforces local and state laws for the City of Carpinteria.
Staffing includes one Code Compliance Supervisor and one Code Compliance Officer ll with varied schedules serving the City seven days a week. Code Compliance staff work both proactively and in response to community-initiated requests to address zoning, building, homelessness, public nuisances, smoking restrictions, animal control, and parking regulations within City limits. Code Compliance staff work in cooperation with all City Departments, the Sheriff's Office, and other agencies to resolve code-related issues and calls for service in an efficient and timely manner.
At the request of the City Council, Code Compliance staff provides a quarterly report summarizing the recent types and number of compliance efforts responded to by the Code Compliance division. Where appropriate or noteworthy, the quarterly report can be used to highlight current issue areas, trends (both positive and negative), or particularly significant cases that have been addressed.
Figure 1, below, provides the available means to contact Code Compliance staff.
Contact via the City's service request portal (web link provided below) is the preferred method for filing a complaint or logging a request for service.
Figure 1. Code Compliance Contact lnformation
Code Compliance Quarterly Report
April22,2024
Page2
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David Hernandez 805 7s5-44L8 ca
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The following discussion and attached PowerPoint (Attachment A) summarize the reported Code Compliance activities for the first quarter panrrary February, and March) of 2024:
Dozens of service requests are received monthly, in addition to numerous code violations identified by Code staff during routine patrols. Those initial service requests and officer-initiated contacts that require further investigation or action by Code compliance staff are logged as "cases." code compliance responds to ind/or investigates each case to determine the appropriate course of action to best resolve these issues. Code Compliance staff logged 208 total cases opened this quarter, up 49 from last quarter's 159 cases. This quarter's caseload is summ arized by type' below and is graphically depicted in slide 2 of Attachment A:
DISCU SSION
o Animal Control Services: 8 cases
o AnimalViolations: 26 cases
. Bicycles on Sidewalk: 17 cases
. Business Licensing: 13 cases
. Graffiti: 25 cases
o Health and Safety: 5 cases
o Homeless Contacts: 17 cases
o Parking Enforcement: 6g cases
. Public Nuisances: 5 cases
o Public Parks & Beaches: 7 cases
o Street & Sidewalk
Encroachments: 2 cases
. Zoning- Sign Regulations: 8
cases
o Zoning Enforcement: 6 cases
Code Compliance routinely patrols City streets and parks, and monitors for typical parking and animal-related code violations (e.g. ,72-hour parking or off-leash dog), in addition to watching out for other types of code violations such Js unpetmitted signs or construction, and homeless encampments. Code Compliance also receives requests for service from the public, including through online service requests (GOGov), email, or by phone, with the first option being the preferred and most efficient means. parking and ' Animal Violations topped the most frequent service requests this quarter at 69 and 26 lequests, respectively. This quarter, after receiving request from local businesses, Code Compliance made increased patrols within thL downtown business district for bicycles on sidewalks (17 contacts). Code Compliance staff also noticed an increase in graffiti, both on public and private property (25 cases).
Of the 208 cases opened this quarter, 106 were community-initiated service requests, while 102 were the result of proactive efforts by staff. Mem-bers of the public can access the online service request portal both througn ine City's website and/or the City's new 4 Report Final.docx
Code Compliance Quarterly Report
April22,2024
smartphone app (search Carpinteria in the app store.) The new system allows for better tracking of requests, automatic notifications to requestors when service is complete, and even allows requestors to leave feedback on the quality of service provided. Public outreach to encourage utilization of the new system remains underway. Slide 3 in Attachment A shows that City efforts to encourage use of the new online portal have been successful, as service requests entered through the online portaltotaledl06 requests; a dramatic increase from last quarter's 34 requests entered through the web portal.
Slides 4 and 5 break down the way requests are being generated and the types of requests that are being reported to the Code Compliance division.
Code Compliance cases exclusive of parking and animal control-related compliance activities are summarized in Slides 6 and 7 (map) of the attached presentation. These cases include zoning violations, graffiti, public nuisances, homeless contacts, and business license violations, among others.
Zoning compliance efforts include things like residents building without permits, unpermitted use of property, and businesses operating without a business license.
When a violation is found to have occurred, several code compliance tools are used to gain voluntary compliance such as a "stop work order," "compliance order," or "notice of violation." lf voluntary compliance is not gained, staff has the ability to issue Administrative Citations in the amount of $100, $200, and up to $500 per day for each day that a violation continues to exist. Staff opened 6 zoning cases this quarter, with five out of the six currently working towards compliance and 1 resolved with the issuance of a compliance letter, resulting in no citations issued to date. Additionally, staff resolved 8 sign regulation violations, issuing one citation.
Code Compliance staff addressed 5 Public Nuisance cases this quarter. Public Nuisances can include property maintenance issues such as overgrown lawns and shrubs, or barking dogs and other loud sounds. Staff successfully addressed 3 vehicles under the Municipal Code for storage of abandoned, wrecked, dismantled, or inoperative vehicles or parts thereof on private property.
There were 17 contacts with people experiencing homelessness, which is up slightly compared to last quarter's 15 contacts. Staffs' time continues to be focused on multiple individuals camping in or around Carpinteria Creek and Tar Pits Park, both of which are sensitive protected habitats. With the combined efforts of the Sheriff's Department and Code Compliance staff, including contacts, outreach, and enforcement; these areas continue to see a reduced number of violations compared to years past.
Staff dedicates approximately 10 hours a month to attending meetings/trainings related to people experiencing homelessness or doing outreach in the field and working with outside agencies who assist people to get off the street and into housing.
This year's Point ln Time (PlT) count was conducted on January 25,2024. The PIT count is used to obtain a snapshot census of people experiencing homelessness in G:\CC Staff Reoorts\2024 0422\FINAL\Code Quarterly Staff Report\Q1 2024 Code Quarterlv Staff Report Frnal.docx
Code Compliance Quarterly Report
April22,2024
Santa Barbara County on a single night. The preliminary counts indicate Carpinteria,s local unhoused population jumped from 23 individuals counted in 2023 to 42 individuals in 2024. While it is too early to identify all of the factors that may have contributed to this increased count, some of the contributing factors are thought to include the ongoing lack of affordable housing, stagnation of wages verses renl costs, and the end of COVID-inspired tenant protection measures. Higher counts are aiso likely attributed to increased efforts and coordination to locate and count unhoused individuals living in vehicles.
1 How animal shelters are coping with a crisis of abandoned cats and dogs. {PPreciating the preliminary findings of this year's PIT count, the work that Code Compliance staff participates in with local nonprofits and outside agencies continues to produce results in connecting individuals experiencing homelessne.-ss with important services and resources. To highlight the importance and dedication of the work that is being accomplished, 2 local individuals have been transitioned into permanent housing during this past quarter.
There were 43 Health and Safety, Graffiti, and Business Licensing-related cases this quarter. These include public contacts for public smoking and opln containers, and shopping carts, among others. As noted previously, cases related to graffiti saw a notable increase during this past quarter. Staff routinely shares locati6ns and photos of gang-related or frequently posted monikers with the Sheriffs Department. This quarter's uptick seems to be related to school age "taggers" as the majoriiy corresponded with the weeks during which local schools were on spring Break.
In"Ig were 436 parking tickets issued and 52 selice requests for aileged 72-Hour Parking violations in Quarter 1 compared to last quarter's 4g8 tict<ets and 44 service requests. Certain areas of the city, such as neighborhoods with higher density housing, generate more service requests related to 72-hour parking violations. These areas require increased monitoring and enforcement actions to gain compliance. Staff notes that parking enforcement service requests were up slightly compared to the last quarter and may be credited to the new online portal. Slides SLni g (map) of Attachmeni A break down the 436 issued parking citations by type of violation ;;d bcation, with the vast majority attributed to: 1.) parking in "no parking" areas; 2.)72-hour parking violations; and 3.) Timed Parking violations.
Slides 10 and 1 1 (map) of Attachment A show typical animal control-related contacts and/or service requests including off-teash reports, stray dogs, and disposal of dead animals. This quarter included 28 contacts for dogs oif-leish, disposal of 2 dead animals, 10 license checks, 5 strays/adoptionsfand 75 dog licenses issued.
Contacts for off-leash dogs increased once again this last quailer (28 contacts vs 24 contacts) and likely reflects the continued increased patrols of City'parks and open spaces.
Although the number of stray/adopted animals continues to hold relatively steady in Carpinteria, there is a strong need for more adoption/foster ptacements locally, js well as nationwide. According to the most recent statistics lthe siate of animal shelters can Report Final.docx
Code Compliance Quarterly Report
April22,2024
largely be tracked by a simple metric: how many animals are entering shelters versus how many are leaving, known as the population gap. ln 2020, when people were adopting shelter animals at record rates, 2 percent more animals left shelters than came in over the course of the year. ln 2021, that figure reversed -
2 percent more animals
entered shelters than left, either as strays or surrendered by their owners. ln 2022, the trend worsened: 4 percent more animals entered shelters than left. Each percentage point amounts to tens of thousands of animals on a national scale. By the end of 2023, the population gap had ticked up to 5 percent. High inflation and the national housing crisis that has led to a rise in eviction rates and homelessness are identified as the primary drivers causing the increase in abandoned or surrendered animals. Such economic trends that affect people always affect animals as well. Housing insecurity is the top reason people surrender their animals. The high stray rates, could also be a consequence of high pet acquisition rates early in the pandemic.
Citizens who wish to volunteer to foster or walk our adoptable pets can go to the City's website to learn more about becoming a volunteer or contact Code Compliance directly for questions on becoming a foster volunteer.2 lf interested in adopting a pet, please see the Animal Control page of tfre city's website for information on currently available pets.3
POLICY CONSISTENCY
The purpose of this report is to provide transparency to the public for the services the Code Compliance Division provides to the community.
FINANCIAL CONSIDERATIONS
No financial analysis is included as a part of this report
LEGAL AND RISK MANAG MENT CONSIDERATIONS
No legal issues are presented as a part of this report.
OPTIONS
The City Council could provide additional direction to Staff regarding future reports
PRINCIPAL PARTIES ECTED AT MEETING
lnterested members of the public
Kenny Torrella, Aug. 16, 2023
2 For volunteer opportunities with the City, please contact Olivia Uribe Mutal at (805) 744-4401 or by email at: [email protected], or visit: https://carpinteriaca.gov/local-info/volunteer-servicesi 3 Please visit Carpinteria's Animal Care and Control page here: https://carpinteriaca.gov/cityhall/commun ity-developmenUan imal-care-and-control/ G:\CC Staff Reports\2024 0422\FINAL\Code Quarterly Staff Report\Q1 2024 Code Quarterlv Staff Report Final.docx
Code Compliance Quarterly Report
April22,2024
ATTACHMENTS
AttachmentA. code compliance 1st euarter 2024 presentation Staff contact: David Hernandez, Code Supervisor
(805) 7 55-4418, [email protected]
Signature
Reviewed by: Nick Bobroff, community Development Director (805) 7 55-4407, [email protected]
Reviewed by: Michael Ramirez, City Manager
(805) 7 55-4400, [email protected]
I G:\cc Staff Reports\2024 o422\FINAL\code Quarterty Staff Report\el 2024 code euartertv Staff I neport rinat.oociture
ATTACHMENT A
Code Compliance
QUARTERLY REPORT
January 1 – March 31, 2024
0 10
20 30
40 50
60 70
Animal Control
Services
Animal
Violations
Bicycles on
sidewalks
Business
Licensing
Graffiti Health and
Safety
Homeless
Contact
Parking Public Nuisance Public Parks and
Beaches
Street and
Sidewalk
Encroachments
Zoning Zoning- Sign
Regulations
8 26
17 13
25 5
17 69
5 7
2 6 8
Cases Opened by Type
Parking 33.17%
Animal Violations 12.50%
Graffiti 12.02%
0 20
40 60
80 100
120
Online - GOGov Phone Email
106
15 3
Service Requests
70 36
How Requests are Reported
Online - City Website Smart Device
0 20 40 60 80 100 120
Abandoned Vehicle
Animals
Building and Safety
Fences
Noise
Other Request
Permits
Planning
Short Term Rental Complaints
Signs
Total Opened
Service Request Details: Online - GOGov
Total 24-Mar 24-Feb 24-Jan
0 5
10 15
20 25
Bicycles on
sidewalks
Business
Licensing
Graffiti Health and
Safety
Homeless
Contact
Public Nuisance Public Parks
and Beaches
Street and
Sidewalk
Encroachments
Zoning Zoning- Sign
Regulations
17 13
25 5
17 5
7 2
6 8
Code Cases by Type
Graffiti 23.81%
Bicycles on Sidewalks 16.19%
Homeless Contacts 16.19%
Code Cases by Location
0 50
100
150
200
250
87 33
11 3 4 1
12 220
1 2
21 3 2 2
19 15
Parking Citations by Type
72hr Parking Citations by Location
0 10
20 30
40 50
60 70
80 Dog leash required Dog license
required
Dogs prohibited Unattended
animals Securing
requirements and
prohibitions.
DOA Removal Dog Bites Stray Dogs Dog License Issued
28 10 4
1 2
3 5
75 Animal Control & Services by Type
Animal Control & Services by Location
City of Carpinteria
COUNCIL AGENDA STAFF REPORT
APRIL 22, 2024
ITEM FOR COUNCIL CONSIDERATION
Report on Street Lighting District No. 1 for Fiscal Year 2024-2025.
STAFF RECOMMENDATION
Adopt Resolution Nos. 6308 and 6309, acting to accept and file the mandatory Annual Report and set the matter of the continuation of Street Lighting District No. 1 for Fiscal Year 2024-25 for public hearing at the regular City Council Meeting of May 28, 2024.
Sample Motion: I move to adopt Resolution Nos. 6308 and 6309, as read by title only.
BACKGROUND/DISCUSSION
On March 25, 2024, by Resolution No. 6296, the City Council ordered a report on the status and projections for Street Lighting District No. 1 (District) for Fiscal Year 2024-25.
This annual status report is required under the California Street Lighting Act of 1919, as amended, and is one of several steps required each year in order to continue the District. The purpose of the District is to provide for a funding source to finance the cost of electrical power and maintenance and replacement of outdoor public lighting facilities.
The purpose of this agenda matter is for the City Council to consider the second step of continuing Street Lighting District No. 1 for Fiscal Year 2024-25 by accepting the District Report and setting the matter for public hearing at the regular City Council meeting of May 28, 2024.
POLICY CONSISTENCY
The recommendation can be found consistent with policies of the City's General Plan and Local Coastal Plan, as described below.
Community Design Element Objective CD-8: To encourage and facilitate pedestrian and bicycle pathways.
FINANCIAL CONSIDERATIONS
The ending fund balance as of June 30, 2023, was $467,449. Revenues, expenditures and net transfers from/to other funds for Fiscal Year 2022-23 are projected to be Report on Street Lighting District No. 1 for Fiscal Year 2024-2025 April 22, 2024
$236,850, $206,150, and $0, respectively, leaving a fund balance of $498,149 as of June 30, 2024.
LEGAL AND RISK MANAGEMENT CONSIDERATIONS
This district is an ad-valorem (property tax) district and as such is governed by the provisions of Proposition 13 and is not subject to the provisions of Proposition 218.
The following is the sequence of events for continuing the District:
March 25, 2024 -- Adopt a resolution ordering the preparation of a report describing the financial status and recommending assessments for fiscal year 2024-25.
April 22, 2024 --
May 28, 2024 --
The report is prepared and presented by staff with
recommendations.
Adopt a resolution accepting the report.
Adopt a resolution of intention to continue the District and to levy assessments for next year and set for public hearing.
Conduct a public hearing on the proposal to continue the District.
Adopt a resolution continuing the District and levying assessments for fiscal year 2024-25.
OPTIONS
1. Adopt Resolution Nos. 6308 and 6309, acting to accept and file the mandatory Annual Report and set the matter of the continuation of Street Lighting District No. 1 for Fiscal Year 2024-25 for public hearing at the regular City Council meeting of May 28, 2024.
2. The City Council could choose not to accept the mandatory Annual Report and/or not set the matter of continuing the Street Lighting District No. 1 for Fiscal Year 2024-25 for public hearing; however, by omitting this step, the District would not be continued for Fiscal Year 2024-25.
PRINCIPAL PARTIES EXPECTED AT MEETING
There are no principal parties expected at the meeting.
ATTACHMENTS
Attachment A:
Attachment B:
Attachment C:
Report of the City Engineer
Resolution No. 6308
Resolution No. 6309
Staff contact:
Stephen Downes, Management Analyst
(805) 755-4446; [email protected]
. Signature
Report on Street Lighting District No. 1 for Fiscal Year 2024-2025 April 22, 2024
Reviewed by:
John L. Ilasin, Public Works Director
(805) 880-3402; [email protected]
Reviewed by:
Licette Maldonado, Administrative Services Director
(805) 755-4448; [email protected]
Reviewed by:
Michael Ramirez, City Manager
(805) 755-4400; [email protected]
~
igna¥ture ~
ATTACHMENT A
Report of the City Engineer
CITY OF CARPINTERIA
CARPINTERIA STREET LIGHTING DISTRICT NO. 1
REPORT OF THE CITY ENGINEER
RELATIVE TO THE CONTINUATION OF CARPINTERIA STREET LIGHTING DISTRICT NO. 1
April 22, 2024
1. INTRODUCTION
This report is prepared pursuant to Resolution No. 6296 as adopted by the City Council on March 25, 2024. The objective of the report is to describe the status of the District, which provides street lighting for the City and to provide projections for Fiscal Year 2024-25.
2. BACKGROUND
The City assumed responsibility for funding street lighting within the City on July 1, 1977, in conjunction with the detachment of the City from County Service Area No. 11, the funding vehicle for street lighting prior to July 1, 1977. The City ultimately established two special districts to provide funding for street lighting; both are governed by the City Council and both cover the entire City. The second district, Street Lighting District No. 2, was suspended in 1985.
Street Lighting District No. 1 was formed by the City Council on November 22, 1976, for a period of five (5) years starting July 1, 1977 and has been continued each year thereafter in one-year increments. The Street Lighting Act of 1919 was the legal basis for this action. The District was formed to establish a way of financing street lights through the collection of the ad valorem (property) tax. The initial tax rate was about 15 cents per $100.00 of assessed valuation and the second year was 12.95 cents per $100.00. With the adoption of Proposition 13, a limit was placed on the overall tax rate as well as a reduction of the total tax base. Since the passage of Proposition 13, the district's share of the property tax has been about 1.8% of all property tax or a tax rate equivalent to about 1.8 cents per $100.00 of assessed valuation.
On April 9, 2018, City Council adoption of Resolution Nos. 5787 and 5788, concerning a property tax transfer agreement between the City of Carpinteria and Carpinteria Street Lighting District No. 1. These actions resulted to a portion of the fund balance and annual property tax revenue of the District to be transferred to the City of Carpinteria.
Most of the Street lighting in Carpinteria is owned and operated by Southern California Edison Company. The City has a contract with Edison to provide street lighting based on a monthly flat rate as set by the California Public Utilities Commission. The same rate is charged year-round. As owner of the lights, Edison has the responsibility for
maintenance and operations. As the customer, the City determines number, location, and type of lights and pays the bill.
With respect to other public lighting provided by the District, included are lights on the Franklin Creek and Carpinteria Creek Bikeways, Civic Center parking lights, and parking lot lights in Parking Lot Nos. 1, 2 and 3, lights on Linden Avenue between Carpinteria Avenue and the beach and street-end parking lot lights at Elm, Holly and Ash Avenues. All of these lights are City-owned and charges are based on meter readings. In addition to electrical power, funding from this district pays for both the maintenance and operations costs of the city-owned portion of the lighting system.
3. ANNEXATIONS
There were no annexations to either the City or the District during the past fiscal year.
4. STREET LIGHTING DISTRICT NO. 1
The attached Exhibit 1 is a map of the City and District. The District boundaries are coterminous with the City boundaries with the exception of that portion located offshore.
5. STREET LIGHT INVENTORY
Please refer to the attached Exhibit 2 for a listing of projected street lights by size and cost.
6. FINANCIAL DATA AND PROPOSED FY 2024-25 BUDGET
Exhibit 3 is a Statement of Fund Transactions and Financial Condition for the past three years, current year and next year.
The District also has its own Appropriations Limit pursuant to Proposition 4.
7. RECOMMENDATION
It is recommended that the City Council adopt Resolution Nos. 6308 and 6309, thereby acting to accept and file the mandatory annual report and set the matter of the continuation of Street Lighting District No. 1 for Fiscal Year 2024-25 for public hearing at the regular City Council meeting of May 28, 2024.
By: John L. Ilasin, P.E.
Public Work Director/City Engineer
City of Carpinteria
Exhibit 1
Map of the District Boundaries
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Street Lighting District Report by City Engineer for FY 2024-25
Exhibit 2
Street Lighting Inventory
Street Lighting District Report by City Engineer for FY 2024-25
CITY OF CARPINTERIA
STREET LIGHTING DISTRICT NUMBER 1
STREET LIGHTING INVENTORY
LOCATION NUMBER WATTS l TYPE
t
CARPINTERIA AVE. 62 23 LED
CARPINTERIA AVE. 4 35 LED
DOWNTOWN "T" 8 23 LED
LINDEN AVE. 69 23 LED
LINDEN AVE. 10 100 HID METAL HALIDE
LINDEN AVE. 1 24 LED
LINDEN BEACH 6 23 'LED
ELM AVE. 4 70 HIGH PRESSURE SODIUM VAPOR
HOLLY AVE. 4 70 HIGH PRESSURE SODIUM VAPOR
ASH AVE. 4 70 HIGH PRESSURE SODIUM VAPOR
WULLBRANDTWAY 3 23 LED
PARKING LOT#l 5 100 LED
PARKING LOT#2 11 36 HIGH PRESSURE SODIUM VAPOR OR LED
PARKING LOT#3 12 23 LED 23 WATT
TRAIN STATION 28 23 LED
FRANKLIN CREEK BIKEWAY 8 26 CFL
CARPINTERIA CREEK BIKEWAY 3 25 LED
TRAFFIC LIGHTS/SIGNALS 17
SEAL FOUNTAIN 16 3 LEDs
FIFTH STREET 5 23 LED
NINTH STREET BRIDGE 2 26 LED
CASITAS PASS BRIDGE 6 100 HID METAL HALIDE
Street Lighting District Report by City Engineer for FY 2024-25
Exhibit 3
State of Fund Transactions and Financial Condition
STREET LIGHTING DISTRICT NUMBER 1
STATEMENT OF FUND TRANSACTIONS AND FINANCIAL CONDITION
FUND 29
STREET LIGHTING FUND ACTUAL ACTUAL ACTUAL ACTUAL BUDGET 2019-20 2020-21 2021-22 2022-23 2023-24
A. SUMMARY OF FUND TRANSACTIONS:
Fund Balance; July 1 $ 205,098 $ 256,170 $ 334,264 $ 395,746 $ 467,449 Fiscal Year Revenues 205,557 203,668 211,969 242,772 236,850 Fiscal Year Expenditures 154,486 125,574 150,487 171,069 206,150 Fund Balance; June 30 256,170 334,264 395,746 467,449 498,149 Revenue Over/(Under) Expense $ 51,072 $ 78,094 $ 61,482 $ 71,703 $ 30,700 B. BALANCE SHEET, JUNE 30
ASSETS:
Cash in Savings $ 263,843 $ 341,937 $ 403,419 $ 477,429 $ 508,129 Time Deposits
Accounts Receivable 1,774
Total Assets 263,843 341,937 403,419 479,203 508,129
LIABILITIES AND FUND BALANCE:
Accounts Payable 11,754
Fund Balance 263,843 341,937 403,419 467,449 508,129
Total Liabilities & Fund Balance $ 263,843 $ 341,937 $ 403,419 $ 479,203 $ 508,129 C. FISCAL YEAR REVENUE DETAIL:
Use of Money & Property $ 11,552 $ 639 $ (6,805) $ 7,803 $ 8,400 District #1-Property Taxes, Secured 181,368 195,264 201,466 214,373 215,000 District #1-Property Taxes, Unsecured 6,698 2,905 7,097 7,343 7,600 District #1-Supplemental Roll 4,324 3,692 5,574 9,096 4,200 District #1-Homeowners Reimbursement 827 820 813 792 850 Prior Years and Penalties 789 348 1,223 866 800
Special District Assistance
Transfers from Other Funds
Transfers In 2,600 2,500
Total Revenues $ 205,557 $ 203,668 $ 211,969 $ 242,772 $ 236,850 D. FISCAL YEAR EXPENDITURE DETAIL:
Traffic Signals $ - $ - $ - $ - $
Public Right of Way Expenses 30,617 21,842
Street Lighting (Utilities) 96,679 102,222 109,894 120,770 144,000 Supplies & Materials 7,913 1,510 3,301 3,000
Other Operating 7,561
Personnel Services 33,032 46,999 59,150
Professional Services
Total Operating Expense 135,209 125,574 150,487 171,069 206,150 Transfers Out 19,277
Transfers Out Pension Trust
Transfers Out General Fund Capital
Total Transfers 19,277
Street Lig his
Total Capital Outlay Expense
Total Expenditures $ 154,486 $ 125,574 $ 150,487 $ 171,069 $ 206,150
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ATTACHMENT B
Resolution No. 6308
RESOLUTION NO. 6308
A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF CARPINTERIA
ACCEPTING AND ORDERING THE FILING OF THE
REPORT OF THE CITY MANAGER OF SAID CITY
FOR THE FURNISHING OF ELECTRIC CURRENT AND
THE MAINTENANCE OF CERTAIN LIGHTING FIXTURES AND
APPLIANCES IN THE CITY OF CARPINTERIA
STREET LIGHTING DISTRICT NO. 1 (FY 2024-25)
WHEREAS, pursuant to the provisions of the "Street Lighting Act of 1919" of the State of California (Part 1 of Division 14, of the Streets and Highways Code of said State), as amended, the City Council of the City of Carpinteria did on March 25, 2024 adopt Resolution 6296 instructing the City Manager to make and file with the City Council a report in writing presenting certain matters relating to street lighting assessment districts for the furnishing of electric energy and the servicing and maintenance of all street lights in said City; and
WHEREAS, the City Manager of the City of Carpinteria has presented to the City Council a report in writing dated April 22, 2024, presenting certain matters relating to the furnishing of electric energy and the servicing and maintenance of all street lights in the City of Carpinteria Street Lighting District No. 1; and WHEREAS, proceedings for the lighting, maintenance and servicing district are to be undertaken pursuant to the provisions of the "Street Lighting Act of 1919," Part 1 of Division 14, of the Streets and Highways Code, as amended, and particularly as contemplated under the provisions of said law; and
WHEREAS, this City Council has carefully examined and inspected the report of the City Manager, and is satisfied with each and all of the items set forth in said report; NOW, THEREFORE, BE IT RESOLVED as follows:
SECTION 1. That the report of the City Manager of the City of Carpinteria, dated April 22, 2024, is hereby accepted and is hereby ordered filed with the City Clerk of the City.
SECTION 2. That the City Clerk shall certify to the passage and adoption of this resolution and shall make a minute of the passage and adoption thereof in the records of the proceedings of the City Council in the minutes of the meeting at which the same is passed and adopted.
Resolution No. 6308
PASSED, APPROVED AND ADOPTED on April 22, 2024 by the following vote:
AYES: COUNCILMEMBER(S):
NOES: COUNCILMEMBER(S):
ABSENT: COUNCILMEMBER(S):
ABSTAIN: COUNCILMEMBER(S):
Mayor, City of Carpinteria
ATTEST:
Brian C. Barrett, CMC, CPMC
City Clerk, City of Carpinteria
I hereby certify that the foregoing resolution was adopted at a regular meeting of the City Council of the City of Carpinteria held on April 22, 2024.
Brian C. Barrett, CMC, CPMC
City Clerk, City of Carpinteria
APPROVED AS TO FORM:
Jena Shoaf Acos, on behalf of Brownstein
Hyatt Farber Schreck, LLP acting as
City Attorney of the City of Carpinteria
THIS PAGE INTENTIONALLY LEFT BLANK
ATTACHMENT C
Resolution No. 6309
RESOLUTION NO. 6309
A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF CARPINTERIA
DECLARING ITS INTENTION TO CONTINUE FURNISHING
ELECTRICAL ENERGY, SERVICING AND MAINTENANCE OF ALL
STREET LIGHTS, APPLIANCES AND FIXTURES ON THE STREETS AND
PUBLIC PLACES IN THE CITY OF CARPINTERIA, FOR THE PERIOD BEGINNING JULY 1, 2024 AND ENDING JUNE 30, 2025, AS
PERMITTED BY THE STREET LIGHTING ACT OF 1919, FOR
CARPINTERIA STREET LIGHTING DISTRICT NO. 1, AND
APPOINTING A TIME AND PLACE FOR HEARING PROTESTS IN
RELATION THERETO (FY 2024-25)
The City Council of the City of Carpinteria, California, does hereby resolve, declare, determine and order as follows:
SECTION 1. That the public interest and convenience require, and it is the intention of the City Council of the City of Carpinteria, to order the furnishing of electric energy, servicing and maintenance of all street lights, appliances and fixtures, on portions of public streets, places, avenues, courts, and drives within said City, all as shown on Diagram and Plan No. LP-1977-2002-E, on file in the office of the City Clerk to be maintained and electric current to be furnished for lighting said fixtures and appliances for the period beginning July 1, 2024, and ending June 30, 2025 (Street Lighting District No. 1 ) permitted by the Street Lighting Act of 1919, in accordance with the report of the City Manager dated April 22, 2024, on file in the office of the City Clerk, and which is hereby referred to and by this reference incorporated herein and made a part hereof. The period of time for the furnishing of electric current and maintenance for the fixtures and appliances on said streets (or rights-of-way stated above) shall be set forth in a "NOTICE OF IMPROVEMENT," which said notice the law requires to be both published and posted.
All of the work and improvement shall be done in accordance with the plans and specifications referred to in the report of the City Manager dated April 22, 2024.
SECTION 2. That public interest and convenience further requires, and that it is the intention of the City Council, from time to time to add certain lighting fixtures, lamps and appliances and/or the replacement of certain existing street lighting fixtures, lamps and appliances on and along said public streets, places, avenues, courts and drives, as they become necessary, said cost to be included in the District costs.
SECTION 3. That the City Treasurer has established a special fund known as "Carpinteria Street Lighting District, No. 1 Fund"; said City Treasurer shall place in said special fund all moneys collected by the Tax Collector pursuant to the provision of Section 6 of this resolution as soon as said moneys have been transferred to said City Treasurer.
Payments shall be made out of said special fund only for the purposes provided for in this Resolution No. 6309
resolution. To expedite the making of this improvement, the City Council may transfer into said special fund, out of any money in the general fund, such sums as it may deem necessary, and the sums so transferred, shall be deemed a loan to such special fund, and shall be repaid out of the proceeds of the assessments provided for in this resolution.
SECTION 4. That said contemplated work of improvement, in the opinion of the City Council, is of more than local or ordinary benefit, and said Council hereby makes the expense of said work and improvement chargeable upon a district, which district said Council hereby declares to be the district benefited by said work and improvements, and to be assessed to pay the cost and expense thereof, which said District includes the entire City of Carpinteria as shown on Diagram and Plan No. LP-1977-2002-E (District No. 1) on file in the office of the City Clerk, on which Diagram and Plans the extent of said District is indicated, and the exterior boundaries thereof are described by a boundary line, (being the City Boundary Lines including annexations completed prior to June 30, 1992) and to which said Diagram and Plan reference is hereby made for a complete and detailed description of said district, excepting from said district any portion of any public street or alley that may be included therein. The said diagram on file shall govern for all details as to the extent of said District.
SECTION 5. Any lots or parcels of land known as public property, as the same is defined in Section 18014, Part 1, Division 14, Streets and Highways Code, as amended ("Street Lighting Act of 1919"), hereinafter referred to, which are included in the said District shall be exempt from the assessment to be made to cover and expenses of said contemplated improvement.
SECTION 6. That the improvements contemplated by the Resolution of Intention shall be done under the provisions of the "Street Lighting Act of 1919" (now Part 1 of Division 14 of the Streets and Highways Code of the State of California), as amended.
SECTION 7. That on May 28, 2024, at approximately 5:30 P.M., at City Council Chambers in City Hall, located at 5775 Carpinteria Avenue, is hereby appointed as the date and place for hearing protests in reference to said improvement and also in reference to those matters stated in Section 2, above.
SECTION 8. That the City Clerk is hereby authorized, designated and directed to give notice of said hearing in time, form and manner as required by law.
SECTION 9. That the Coastal View, a newspaper of general circulation, published in the County of Santa Barbara and circulated within the City of Carpinteria, is hereby designated as the newspaper in which such notice shall be published.
Resolution No. 6309
SECTION 10. That this resolution shall take effect immediately and the City Clerk shall certify to the passage and adoption of this resolution; shall enter the same among the original resolutions of the City Council of said City, and shall make a minute of the passage and adoption thereof in the records of the proceedings of the City Council of said City in the minutes of the meeting at which the same is passed and adopted.
PASSED, APPROVED AND ADOPTED on April 22, 2024 by the following vote:
AYES: COUNCILMEMBER(S):
NOES: COUNCILMEMBER(S):
ABSENT: COUNCILMEMBER(S):
ABSTAIN: COUNCILMEMBER(S):
Mayor, City of Carpinteria
ATTEST:
Brian C. Barrett, CMC, CPMC
City Clerk, City of Carpinteria
I hereby certify that the foregoing resolution was adopted at a regular meeting of the City Council of the City of Carpinteria held on April 22, 2024.
Brian C. Barrett, CMC, CPMC
City Clerk, City of Carpinteria
APPROVED AS TO FORM:
Jena Shoaf Acos, on behalf of Brownstein
Hyatt Farber Schreck, LLP acting as
City Attorney of the City of Carpinteria
THIS PAGE INTENTIONALLY LEFT BLANK
City of Carpinteria
COUNCIL AGENDA STAFF REPORT
APRIL 22, 2024
ITEM FOR COUNCIL CONSIDERATION
Report on Lighting, Landscaping and Right-of-Way Improvement District No. 3 for Fiscal Year 2024-25.
STAFF RECOMMENDATION
Adopt Resolution Nos. 6310 and 6311, acting to accept and file the mandatory Annual Report of the City Engineer and set the matter of the continuation of Lighting, Landscaping and Right of Way Improvement District No. 3 for Fiscal Year 2024-25 for public hearing at the regular City Council Meeting of May 28, 2024.
Sample Motion: I move to adopt Resolution Nos. 6310 and 6311, as ready by title only.
BACKGROUND/DISCUSSION
On March 25, 2024, by Resolution No. 6297, the City Council ordered a report on the status and projections for Lighting, Landscaping and Right of Way Improvement District No. 3 (District) for Fiscal Year 2024-25. The District provides for funding of the maintenance of rights-of-way including curbs, gutters, sidewalks, and trees. The District may also make assessments for street lighting, but such assessments are not made since the overlapping Street Lighting District No.1 provides for funding that is sufficient to meet current street lighting needs.
The District encompasses the entire City, and assessments are made on a parcel by parcel basis depending on use, location, and need for services. District revenues are currently used to pay maintenance positions as well as general right-of-way maintenance and water and electric utilities costs.
A report of the City Engineer is required in accordance with California Streets and Highways Code Section 22500 et al., and is the second of a three-step procedural process required each year in order to continue the District. A copy of the Report of the City Engineer is shown as Attachment A. The steps are 1) Order the report and issue Report on Lighting, Landscaping and Right-of-Way Improvement District No. 3 for Fiscal Year 2024-25 April 22, 2024
the Notice of Intent to continue the assessment District, 2) Accept the report and set for public hearing, and 3) Conduct the public hearing and decide on continuing the District.
The Report by the City Engineer includes a summary of revenue and expenses for the District providing past years, current year, and projected data for next year. The District's income stream is derived from a fixed dollar assessment on real property, while a majority of the District's expenses are subject to inflationary pressures.
Since the District's original adoption, there have been no assessment increases. Should an increase in the assessment be considered, the City must abide by the following procedures to impose any new or increased special assessment:
1. Identify the benefit the public improvement will provide.
The City must identify the benefits that the District assessment will provide. The District provides maintenance and repairs of curb, gutter and sidewalks, tree planting, tree trimming and tree removal as well as installation and maintenance of landscaped street tree planters and medians.
2. Identify the parcels to receive special benefit.
The City must identify all of the parcels, including property owned by federal, state, or local governmental agencies, which will have a special benefit conferred upon them and upon which the assessment will be imposed.
3. Determine whether the improvements provide general benefits and identify appropriate source of funding therefore.
Because assessments are limited to capturing the amount of money that specially benefits property, it is necessary to determine if the costs of the improvements provide a general benefit. If so, the general benefit must be paid for with other agency sources of funding.
4. Determine proportionate special benefit.
The assessment on a parcel may not exceed the reasonable cost of the proportionate special benefit conferred on such parcel. Accordingly, once all of the parcels are identified, the City must determine the proportionate special benefit to each property in relationship to the entirety of the cost of acquiring or constructing an improvement, or of maintaining and operating such an improvement. The City will make this determination by obtaining an engineer's report that supports the assessment by identifying the benefitted parcels, distinguishing general from special benefits, and apportioning the assessment.
5. Provide adequate notice of the protest hearing on the proposed assessment.
Report on Lighting, Landscaping and Right-of-Way Improvement District No. 3 for Fiscal Year 2024-25 April 22, 2024
The City must mail written notice of the proposed assessment to the record owner of each parcel at least forty-five (45) days prior to the public hearing on the proposed assessment. The information in the mailed notice should be based on the engineer's report and the date, time, and location of the public hearing along with a ballot to be completed by the owner where the owner indicates their support or opposition to the proposed assessment.
6. Hold a public hearing.
Not less than forty-five (45) day after mailing the notice, the City must conduct a public hearing. During the hearing, the City must consider all objections to, or protests against, the proposed assessment and tabulate the ballots received before the conclusion of the public hearing.
7. Adopt an increase by Resolution or Ordinance
If there is no majority protest, the City may make a determination to increase or impose a new assessment based on the information in the engineer's report and/or determined at the hearing, and then, by ordinance or resolution, adopt the proposed assessment.
POLICY CONSISTENCY
The recommendation can be found consistent with policies of the City's General Plan and Local Coastal Plan, as described below.
Community Design Element Objective CD-8: To encourage and facilitate pedestrian and bicycle pathways.
FINANCIAL CONSIDERATIONS
The District's annual revenue of approximately $195,000 is insufficient to address both maintenance and capital improvements needed for the District. An estimated $128,814 subsidy from the General Fund would be needed to balance the District fund for the current fiscal year. The beginning fund balance of Fiscal Year 2023-24 was $0.
LEGAL AND RISK MANAGEMENT CONSIDERATIONS
The following is the sequence of events for continuing the District:
March 25, 2024 -- Adopt a resolution ordering the preparation of a report describing the financial status and recommending assessments for fiscal year 2024-25.
April 22, 2024 -- The report is prepared and presented by staff with recommendations.
Report on Lighting, Landscaping and Right-of-Way Improvement District No. 3 for Fiscal Year 2024-25 April 22, 2024
Page4
Adopt a resolution accepting the report.
Adopt a resolution of intention to continue the District and to levy assessments for next year and set for public hearing.
May 28, 2024 -- Conduct a public hearing on the proposal to continue the District.
Adopt a resolution continuing the District and levying assessments for Fiscal year 2024-25.
OPTIONS
1. Adopt Resolution Nos. 6310 and 6311, acting to accept and file the mandatory Annual Report of the City Engineer and set the matter of the continuation of Lighting, Landscaping and Right of Way Improvement District No. 3 for Fiscal Year 2024-25 for public hearing at the regular City Council Meeting of May 28, 2024.
2. The City Council could choose to modify the mandatory Annual Report and approve it as modified, and continue the Lighting, Landscaping and Right of Way Improvement District for Fiscal Year 2024-25 for public hearing at the regular City Council Meeting of May 28, 2024.
3. The City Council could choose not to accept the mandatory Annual Report and/or not set the matter of continuing the Lighting, Landscaping and Right of Way Improvement District for Fiscal Year 2024-25 for public hearing; however, by omitting this step, the District would not be continued for Fiscal Year 2024-25.
PRINCIPAL PARTIES EXPECTED AT MEETING
There are no principal parties expected at the meeting.
ATTACHMENTS
Attachment A:
Attachment B:
Attachment C:
Report of the City Engineer
Resolution No. 6310
Resolution No. 6311
Staff contact:
Stephan Downes, Management Analyst
(805) 755-4446; [email protected]
Reviewed by:
John L. Ilasin, Public Works Director
(805) 880-3402; [email protected]
Signature
~gnat-
u
'-.j/4.-
re
'
Report on Lighting, Landscaping and Right-of-Way Improvement District No. 3 for Fiscal Year 2024-25 April 22, 2024
Reviewed by:
Licette Maldonado, Administrative Services Director
(805) 755-4448; [email protected]
Reviewed by:
Michael Ramirez, City Manager
(805) 755-4400; [email protected]
ATTACHMENT A
Report of the City Engineer
CITY OF CARPINTERIA
REPORT OF THE CITY ENGINEER
RELATIVE TO THE ASSESSMENT OF
CARPINTERIA LIGHTING, LANDSCAPING AND RIGHT-OF-WAY IMPROVEMENT DISTRICT NO. 3
April 22, 2024
1. INTRODUCTION
This report is prepared pursuant to Resolution No. 6297 as adopted by the City Council on March 25, 2024. The objective of the report is to describe the status of the District which provides funding for maintenance and improvements to the public right-ofway, including but not limited to maintenance and repair of curbs, gutters, sidewalks, street trees, and related activities. Further, the purpose is to provide a recommendation for assessments for the coming year which provides revenue to offset the costs involved in the district.
2. BACKGROUND
The Lighting, Landscaping and Right of Way Improvement District No. 3, hereinafter called District, was formed under the authority of the Landscaping and Lighting Act of 1972 in accordance with California Streets and Highways Code Section 22500 et al. The District was formed after lengthy study and hearings that were completed in June 1985.
Under the provisions of said authority, an annual report of the City Engineer must be presented and a hearing conducted on the proposed assessments for the upcoming fiscal year, Fiscal Year 2024-25. The assessment is not considered a tax in that the "benefit" is derived in accordance with the assessment, which varies from location to location depending upon the level of maintenance required in the public right-of-way adjacent to a parcel.
Effective with the adoption of the Fiscal Year 1992-1993 budget, assessments were increased $150,000 to finance the cost of park maintenance previously financed by the General Fund.
With the passage of Proposition 218 in Fiscal Year 1996-1997 park maintenance costs became ineligible for funding from this source and the $150,000 assessment for park maintenance was removed from the roll in Fiscal Year 1997-1998. In that same year, Carpinteria voters approved a Park Maintenance Tax that was accounted for in a separate Park Maintenance Fund to finance these activities.
ROW District Report by City Engineer for FY 2024-25
3. FINANCIAL DATA/ASSESSMENT INFORMATION
The income stream to the District consists of a fixed dollar assessment on real property, interest, and transfers from other funds. Fund transfers, such as from the Gas Tax Fund, are permitted to offset expenses associated with District staff performing activities as a part of District implementation that qualify for payment through the Gas Tax Fund. Although the expenses of the District are subject to inflationary pressures, there is no corresponding provision for inflationary adjustments to the assessments. The current assessment amount may only be increased by submitting the issue to a vote of the City's electorate. Although District revenue is currently not sufficient to cover costs, revenue from other sources ($184,050) such as general fund and Measure A are proposed for use to fully fund the District. See Exhibit 2.
4. DISTRICT BOUNDARIES
Exhibit 1 is a map of the District boundary. The District boundary is coterminous with the City boundary with the exception of that portion located off-shore. Public and other exempt properties are not assessed by the District.
5. ANNEXATIONS
There were no annexations to either the City or the District during the past fiscal year.
6. RECOMMENDATION
It is recommended that the City Council adopt Resolution Nos. 6310 and 6311, thereby acting to accept and file the mandatory annual report of the City Engineer and set the matter of the continuation of Lighting, Landscaping, Right of Way Improvement District No. 3 for Fiscal Year 2024-25 for public hearing at the regular City Council meeting of May 28, 2024.
By: John L. Ilasin, P. E.
Public Works Director/City Engineer
Public Works Department
City of Carpinteria
ROW District Report by City Engineer for FY 2024-25
Exhibit 1
Map of District Boundary
R
OW District Report by City Engineer for FY 2024-25
Page4
ROW District Report by City Engineer for FY 2023-24
Exhibit 2
State of Fund Transactions and Financial Condition for the District LIGHTING, LANDSCAPING AND RIGHT OF WAY IMPROVEMENT DISTRICT NUMBER 3
STATEMENT OF FUND TRANSACTIONS AND FINANCIAL CONDITION
FUND 33
RIGHT OF WAY FUND ACTUAL ACTUAL ACTUAL ACTUAL BUDGET
2019-20 2020-21 2021-22 2022-23 2023-24
A. SUMMARY OF FUND TRANSACTIONS:
Fund Balance; July 1 $ - $ (1,665) $ (12,572) $ (414) $ Fiscal Year Revenues 355,279 224,586 317,368 354,077 391,250 Fiscal Year Expenditures 356,944 235,493 305,210 353,663 391,250 Fund Balance; June 30 $ (1,665) $ (12,572) $ (414) $ - $ Revenue Over/(Under) Expense $ (1,665) $ (10,907) $ 12,158 $ 414 $ B. BALANCE SHEET, JUNE 30
ASSETS:
Cash in Savings $ - $ - $ - $ - $
Time Deposits
Accounts Receivable
Total Assets
LIABILITIES AND FUND BALANCE
Accounts Payable
Fund Balance
Total Liabilities & Fund Balance $ - $ - $ - $ - $
C. FISCAL YEAR REVENUE DETAIL:
Use of Money & Property $ - $ - $ - $ 135 $
District #3 Assessment $198,415 $194,285 $198,186 $195,505 $ 196,900 Prior Years Assessments
Penalties and Interest 305 628 (423) 204 50
Miscellaneous Revenue 2,684 2,500 2,421 10,250
Transfer from Other Funds 153,876 29,673 117,104 155,811 184,050 Total Revenues $355,279 $224,586 $317,368 $354,077 $ 391,250 D. FISCAL YEAR EXPENDITURE DETAIL:
Personnel Expense $192,319 $112,784 $127,391 $130,798 $ 169,950 Right-Of-Way Maintenance (Contract) 52,465 61,733 90,742 114,667 110,250 Street Tree Maintenance (Contract)
Park Maintenance
Supplies and Materials 21,141 15,205 34,890 41,518 36,250 Vehicle Operations
Legal Services
Other Contract Services 22,871 930 5,918 7,694 6,000
Engineering Expense
Utilities 35,730 44,841 46,269 58,986 68,800
Other Operating Expense
Total Operating Expense 324,526 235,493 305,210 353,663 391,250 Transfers Out 32,418
Capital Improvements
Total Capital Outlay Expense
Total Expenditures $356,944 $235,493 $305,210 $353,663 $ 391,250
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ATTACHMENT B
Resolution No. 631 O
RESOLUTION NO. 6310
A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF CARPINTERIA
ACCEPTING AND ORDERING THE FILING OF THE REPORT OF THE
CITY ENGINEER, LIGHTING, LANDSCAPING AND RIGHT OF WAY
IMPROVEMENT DISTRICT NO. 3 (FY 2024-25)
WHEREAS, the City Council of the City of Carpinteria, California, Resolution No. 6297, adopted March 25, 2024, pursuant to the provisions of the California Landscaping and Lighting Act of 1972 (Section 22500 et seq. of the Streets and Highways Code), required the City Engineer to make and file with the City Clerk a report in writing, presenting certain matters to order certain street lighting fixtures and appurtenances to be installed, electrical energy and maintenance to be furnished for street lights; and to maintain landscaping, which includes the maintenance of street trees; replacing of same and appurtenances and appurtenant work relating to the above said landscaping including street tree maintenance; the installation and maintenance of irrigation systems necessary for the above; street sweeping; maintenance of designated parkways, landscaped areas, and curbs, gutters, and sidewalks, as contemplated under the provisions of the Landscaping and Lighting Act of 1972; and WHEREAS, on April 22, 2024, the City Engineer made and filed in the office of the City Clerk the report, which is responsive to the requirements of said resolution and as contemplated under the provisions of the Landscaping and Lighting Act of 1972; and WHEREAS, The Public Works Director has presented the said report to the City Council, and the City Council has proceeded to carefully examine, inspect, and consider said report and is satisfied with said report and with each and all of the items therein set forth.
NOW, THEREFORE, BE IT RESOLVED as follows:
SECTION 1. That the report of the City Engineer of the City of Carpinteria, California, dated April 22, 2024, prepared and filed in the Office of the City Clerk pursuant to the requirements of the provisions of Resolution No. 6297 and in conformity with the provisions of the State Landscaping and Lighting Act of 1972 (Part 2 of Division 15 of the Streets and Highways Code) is hereby approved as so prepared, presented and filed.
SECTION 2. That the City Clerk shall certify to the passage and adoption of this resolution; shall cause the same to be entered among the original resolutions of the City Council, and shall make a minute of the passage and adoption thereof in the records of the passage and adoption thereof in the records of the proceedings of the City Council in the minutes of the meeting at which the same is passed and adopted.
Resolution No. 6310
PASSED, APPROVED AND ADOPTED on April 22, 2024, by the following vote:
AYES: COUNCILMEMBER(S):
NOES: COUNCILMEMBER(S):
ABSENT: COUNCILMEMBER(S):
ABSTAIN: COUNCILMEMBER(S):
Mayor, City of Carpinteria
ATTEST:
Brian C. Barrett, CMC, CPMC
City Clerk, City of Carpinteria
I hereby certify that the foregoing resolution was adopted at a regular meeting of the City Council of the City of Carpinteria held on April 22, 2024.
Brian C. Barrett, CMC, CPMC
City Clerk, City of Carpinteria
APPROVED AS TO FORM:
Jena Shoaf Aces, on behalf of Brownstein
Hyatt Farber Schreck, LLP acting as
City Attorney of the City of Carpinteria
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ATTACHMENT C
Resolution No. 6311
RESOLUTION NO. 6311
A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF CARPINTERIA
DECLARING ITS INTENTION TO LEVY ASSESSMENTS WITHIN LIGHTING, LANDSCAPING AND RIGHT-OF-WAY IMPROVEMENT DISTRICT NO. 3 FOR THE 2024/2025 FISCAL YEAR AND APPOINTING A TIME AND PLACE FOR HEARING
PROTESTS IN RELATION THERETO
WHEREAS, the Lighting, Landscaping and Right-of-Way Improvement District No. 3 ("District") was established in 1985 by the City Council pursuant to the Landscaping and Lighting Act of 1972 (Streets and Highways Code Section 22500 et seq.) to fund the cost of maintaining and servicing improvements in the right of ways within the boundaries of the District; and
WHEREAS, the City Council has continuously since levied an annual assessment on the lots and parcels of the District in an amount equal to and proportional to the benefits received by such lots and parcels for said maintenance and servicing; and WHEREAS, the assessment is made in the public interest to ensure street safety.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF CARPINTERIA,
CALIFORNIA, DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:
SECTION 1. It is the intention of the City Council to order the continuation of the assessment district known as the Lighting, Landscaping and Right-of-Way Improvement District No. 3 for the fiscal year beginning July 1, 2024 and ending June 30, 2025.
SECTION 2. Continuation of said District shall entail the levy and collection of assessments pursuant to the Landscaping and Lighting Act of 1972, whereby certain street lighting fixtures and appurtenances be installed, electrical energy and maintenance be furnished for street lights; and maintenance of landscaping, which includes street . trees; replacing of the same and appurtenances and appurtenant work relating to the above said landscaping and tree maintenance; the installation and maintenance of irrigation systems necessary for the above; street sweeping; maintenance of designated parkways, landscaped areas, curbs, gutters, and sidewalks, as shown on Diagram for the Lighting, Landscaping and Right of Way Improvement District No. 3.
SECTION 3. The District boundary is coterminous with the City boundary with the exception of that portion located off-shore. Public properties shall be omitted and are not assessed by the District.
SECTION 4. The City Council has approved the Engineer's Report on the annual assessment for fiscal year 2024/2025, copies of which are on file with the City Clerk's Office. Reference to the Report may be made for a full and detailed description of the Resolution No. 6311
improvements, the boundaries of the assessment district and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the district.
SECTION 5. The City Council finds that the assessments to be levied against each lot and parcel within the District are less than or equal to the assessments levied in fiscal year 2022/2023.
SECTION 6. That on May 28, 2024, at approximately 5:30 P.M., at City Council Chambers in City Hall, located at 5775 Carpinteria Avenue, is hereby appointed as the date and place for hearing protests in reference to said improvement.
SECTION 7. That the City Clerk is hereby authorized, designated and directed to give notice of said hearing in time, form and manner as required by law.
SECTION 9. That this resolution shall take effect immediately on adoption.
PASSED, APPROVED AND ADOPTED on April 22, 2024 by the following vote:
AYES: COUNCILMEMBER(S):
NOES: COUNCILMEMBER(S):
ABSENT: COUNCILMEMBER(S):
ABSTAIN: COUNCILMEMBER(S):
Mayor, City of Carpinteria
ATTEST:
Brian C. Barrett, CMC, CPMC
City Clerk, City of Carpinteria
I hereby certify that the foregoing resolution was adopted at a regular meeting of the City Council of the City of Carpinteria held on April 22, 2024.
Brian C. Barrett, CMC, CPMC
City Clerk, City of Carpinteria
Resolution No. 6311
APPROVED AS TO FORM:
Jena Shoaf Aces, on behalf of Brownstein
Hyatt Farber Schreck, LLP acting as
City Attorney of the City of Carpinteria
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City of Carpinteria
Cour.rcru Aceruon Srerr RepoRr
April 22,2024
ITEM FOR COUNCIL CONSIDERATION
Report on Parking and Business lmprovement Area Assessment District No. 4 for Fiscal Year 2024-25.
STAFF RECOMMENDATION
Adopt Resolution Nos. 631 2 and 6313, acting to accept the mandatory Annual Report and Budget and to set the matter of the continuation of Parking and Business f mprovement Area District No. 4 for Fiscal Year 2024-25 for public hearing at the regular City Council meeting of May 28,2024.
Sample Motion: I move to adopt Resolution Nos, 631 2 and 6313, as read by title only
BACKGROUND
The Parking and Business lmprovement Area Assessment District No. 4 (District) was formed in September 1986 with the adoption of City Ordinance No. 393, pursuant to the California Parking and Business lmprovement Area Law of 1979. The District was formed to enhance a specific area and increase customer/ tourist appeal. Historically, this was accomplished through parking improvements, advertising/promotions, and increased public services like restroom and sidewalk cleanings. ln 1989, the State of California repealed the Parking and Business lmprovement Area Law of 1979 and enacted the Parking and Business lmprovement Area Law of 1989 (Streets and Highways Code Section 36500 et seq.). This new law was the impetus for the adoption of Resolution No.1882 in in 1990, which appointed a five-member Downtown "T" Business Advisory Board (DTBAB), which was formerly the Parking and Business lmprovement Advisory Board (PBIAAB), in order to advise the City Council regarding the level of assessments, expenditure of revenues from the assessments, and to provide an Annual Report outlining certain activities within the District for the coming fiscal year. ln 2019, the City Council restructured the DTBAB from a five-member to a seven-member body with three alternate members.
On March 25,2024, by Resolution No. 6298, the City Council ordered a report on the status and projections of the District for Fiscal Year 2024-25.
T"q91-o! Parking and Business lmprovement Area Assessment District No. 4 for Fiscatyear 2024-2s April22,2024 Page2
This matter will allow the City Council, if determined appropriate, to accept the Annual Report and to set a public hearing date for its consideration of continuing the District.
DISCUSSION
The DTBAB's duty is to prepare and present an Annual Report to the City Council that addresses all matters relating to the District, such as the methods and bisis of levying the assessments and recommendations on the use of funds collected by the Distri;t. - Further, the DTBAB makes recommendations to the City Coun.iiioi g"neral promotion of business activities, economic groMh and stability of tire District, ariJgeneral maintenance issues within the Downtown "T". The DTBAB recommended for the Annual Report, as shown as Attachment A, to be considered by the Cify Corncil. A map of the District boundaries is s@.
The District funds approximately $13,000 in various Downtown "T" promotions and related activities inc.luding.the lndependence Day Parade, Halloween Trick or Treat, Holiday Spirit Parade, and operation of the light pole banner program. ln the 1g90s, the City improved the Downtown "T" with new pa-vement and sidewaJks, landscaping, decorative street lighting, and street furniture (benches, trash recepiacles, newspaper vending racks, etc.). No major improvements to the Downtown "T" were made since then. However, the City continues to maintain the Downtown "T" with the use of other eligible revenue sources, such as Gas Tax, and Measure A funds, at approximately $109,000 per year. Details of the state of current fund transactions, financial condition of the District is shown in Attachment C. The proposed assessment roll for Fiscal year 2024-25 is shown as nttacnment O.
The District assessment comprises of the following fees:
Genglal Assesgment Fees: Apply to all businesses within the district. These fees are used for promotion, maintenance, and revitalization activities within the District.
Speci?l Parhinq Assessment Fees: Apply only to selected businesses and are based on parking shortfalls as specified by City Zoning-Code and a benefit ratio. The benefit ratio is based on a business's proximity to the location of a specific parking improvement and is used for acquisition, construction, and maintenance of those specific sub area parking improvements. The City has three publicly owned parking lots that are improved through special assessments. The remaining special parking assessment (Parking LotNo. 3) has been paid off and there are no active speciat parking assessments for Fiscal year 2024-25. fttnq Lot # 1 (Located on gth Street between Yucca Lane and Elm Street) The funding program. for_this parking lot, which was financed through the sale of serial bonds, was paid off in l ggg by means of property assessments on the individual property owners. ln Fiscal Year l ggd-g7, these fees were levied on businesses adjacent to Parking Lot #1 to reimburse the City for half of the costs Report on Parking and Business lmprovement Area Assessment District No. 4 for Fiscal Year 2024-25 April22,2024
incurred for resurfacing of the parking lot. Final payments on this assessment were completed in June 2006.
Parkinq Lot#2 (Located on Cactus Lane)
The funding program for Parking Lot#2 was established in Fiscal Year 1987-88.
SB 959 Grant monies were used to fund a portion of the cost and funding of the balance was shared equally by the City and the businesses located in the area of benefit. The business share of the assessment was paid off in June 1997.
Parkinq Lot #3 (Located at the Amtrak Station on Linden Ave. and Fifth Street) Parking Lot #3 was completed in Fiscal Year 1989-90. SB 959 Grant monies were used on this project and, since this lot was intended to benefit both the downtown and the beach area, a portion of the cost was funded through the Tidelands Trust Fund as well as the City's General Fund. Businesses located in the proximity of Parking Lot #3 (also known as Sub Area "B") were paying an assessment of $51 .00 per parking space shortfall. This debt was paid off in 2018 The current annual assessment of $122.65 remains unchanged for Fiscal Year 2024-
25. The DTBAB contemplated an adjustment to the assessment in accordance with the Consumer Price lndex for Urban Wage Earners and Clerical Workers for Los AngelesLong Beach-Anaheim , CA based on the March-to-March increase evaluation, which is currently at 4-percent. However, the DTBAB found the current assessment is sufficient, and an increase would not be necessary. The Special Parking Assessment Fees, which apply only to selected businesses, are currently not active.
Although there are occasional delinquencies from some businesses in the payment of the assessment, delinquent businesses continue to receive the benefits of the District.
DTBAB recommends for the City Council to withhold the assessment at the time of business license renewalwith the City. Currently, unpaid balances from an individual business continue to not be forgiven. The balance due is carried forward and added to assessments billed to that business in the next fiscal year. The City does issue notices to delinquent businesses. There are currently six (6) delinquent businesses with a total unpaid assessment of $735.84. The City is currently reaching out to the delinquent businesses in order to verify if they are in fact still in business and, if so, informing them about need to pay the assessment.
POLICY CONSISTENCY
The preparation and adoption of the Annual Report is consistent with the requirements laid out in Chapters 3 and 4 of the California Streets and Highways Cod ("Parking and Business lmprovement Area Law of 1989").
FI NANCIAL CONSIDERATIONS
Total revenue from the District is proposed to be approximately $15,300. For FiscalYear 2024-25, the District would only collect assessment from the General Assessment Fees since the Parking Lot No. 3 debt has been paid off.
The projected fund balance at the end of Fiscal Year 2023-24 is $0. The estimated revenue for FiscalYear 2024-25 is $15,300, and the proposed budget is $15,300. This would leave a fund balance of $O as of June 30, 2025.
Assessments for the District are made on businesses located within the improvement area; not on property owners. As such these assessments are not subject to the provisions of Proposition 218. lt is possible to establish a district that is property based making collections through the County property tax roll. However, such a district and assessments would be subject to proposition 21g requirements.
OPTIONS
1' Adopt Resolution Nos. 6312 and 6313, acting to accept the mandatory Annual Report and Budget and to set the matter of the continuation of parkin-g and Business lmprovement Area District No. 4 for Fiscal year 2024-25 foipublic _
hearing at the regular city council Meeting of May 2g,2024. 2' The City Council could choose not to accept the mandatory annual report and/or not set the matter of continuing the Parking and Busin"ss irprovement Area District for Fiscal Year 2024-25 for public liearing; however, by omitting this step, the District would not be continued for Fiscal year 2024-2s.
There are no principal parties expected at the meeting. l"qgl-o! Parking and Business lmprovement Area Assessment District No. 4 for Fiscat year 2024-2s April22,2024
ATTACHMENTS
Attachment A: Downtown "T" Business Advisory Board Annuat Report & Fiscal Year 2024-25 Proposed Budget
Map of the District Boundaries
state of Fund rransactions and Financial condition for the District Proposed Assessment Roll for 2024-25
Resolution No. 6312
Resolution No. 6313
Staff contact:
Stephon Downes, Management Analyst
(805) 7 55-4446; stephond@ca rpinterlaca.qov
Reviewed by:
John L. llasin, Public Works Director
(805) 880-3402; [email protected]
Attachment B
Attachment C
Attachment D
Attachment E
Attachment F:
Report on Parking and Business lmprovement Area Assessment District No. 4 for Fiscal Year 2024-25 April22,2024
Reviewed by:
Licette Maldonado, Administrative Services Director
(805) 7 55-4448; I icettem @carpinteriaca.qov
Reviewed by:
Michael Ramirez, City Manager
(805) 7 55-4400; m icheal r@carpinteriaca. gov Signature
ATTACHMENT A
Downtown I'T" Business Advisory Board
Annual Report and Fiscal year 2024-2s pioposed Budget
City of Carpinteria
Downtown "T" Business Advisory Board
ANNUAL REPORT RELATIVE TO
ASSESSMENT DISTRICT NO.4
Submifted April 22,2024
BOARD RESPONSIBILITIES
ln compliance with local and State regulations, the Downtown "T" Business Advisory Board (DTBAB) is responsible for providing an operational and financial mechanism to acquire, construct, and maintain off-street public parking facilities. Additionally, the Board makes recommendations to the City Council for general promotion of business activities, economic growth and stability in the District, and general maintenance issues within the Downtown "T". The Board has a duty to prepare and present an Annual Report to the City Council that addresses all matters relating to the Assessment District, including the methods and basis of levying the assessments and recommendations on use of funds collected by the District. Prior to preparing this report the Board reviewed the status of delinquent assessment fees and changes that have taken place on the assessment roll during the past year.
BACKGROUND
California State Law and Streets and Highways Code Sections 36500-36504 prescribe the process for levying assessments and establish guidelines for the appointment of an Advisory Board to make recommendations on assessments and use of funds collected by the Assessment District. The Downtown "T" Business Advisory Board was created in 1990 pursuant to the California Parking and Business lmprovement Area Law of 1989 and was composed of five members (three assessment paying members and two at-large members). On June 24,2019 the City Council restructured the Downtown "T" Business Advisory Board to seven members (four assessment paying members and three at-large members), as well as three alternate members. The members are appointed by the Mayor, subject to the advice and consent of the City Council. They serve at the pleasure of the City Council without pay. Four of the members must represent businesses paying assessment fees in Assessment District No. 4. The remaining three members, while preferably business-related and representative of the Assessment District, may be any qualified persons as determined by the Council. ln addition, to the seven members, the City Council also created three alternate assessment-paying members to assist in obtaining a quorum.
ASSESSMENT DISTRICT NO. 4
Advisory Board
The Downtown "T" Business Advisory Board meets at City Hall at 8:30 a.m. on the first Thursday of every month. Meetings are conducted in accordance with the Brown Act and are open to the public.
DTBAB ANNUAL REPORT FY 2024-2025
Current Board members:
Mary Beth Radley
Richard Mancilla
Andre Jackson
Kristina Calkins
Lorraine Mclntire (Chair)
Tina Frontado
Michelle Carlen
Kevin Murphy
Louis Torres
Vacant
Assessment Paying Mbr. (Homestead Antiques & Trading Co.) Assessment Paying Member (The Worker Bee Cafe)
Assessment Paying Member (Corktree Cellars)
Assessment Paying Member (Carpinteria Arts Center)
At-Large Member
Atlarge Member
At-Large Member
Alternate Boardmember
Alternate Boardmember
Alternate Boardmember
District Boundaries
The boundaries of Carpinteria Assessment District No. 4 include the areas adjacent to Linden Avenue from the railroad to Carpinteria Avenue and from Holly Avenue to palm Avenue. All businesses located within the boundary of the Carpinieria parking and Business lmprovement Area District No. 4 are subject tb a general business improv6ment assessment as set by City Ordinance and, where applica-ble, a special part<ing benefit assessment fee based on parking requirements as outlined in the City's zoning ortinance.
The District Boundaries can be found following this report
PARKING ASSESSMENT
Businesses within the boundaries of the Assessment District are subject to a special parking benefit assessment fee, which is used to reimburse the City's General Fund for the costs associated with the City's three parking lots. By City Ordinince No. 393, the funds derived from this assessment must be used exclusively for the purpose of acquisition, construction, and maintenance of off-street parking.
The criteria used for establishing parking assessments is based on the parking requirement per the zoning ordinance, less any on-site parking provided by the businessl adjusted to reflect the benefit derived from the parking tot' OaseO on dirt"n.e and accessibility to the parking lot.
' Parking Lot # 1 (Located on 9th Street between Yucca Lane and Elm Street) The funding program for this parking lot, which was financed through the sale of serial bonds, was paid off in 1988 by means of property assessments on the individual property owners. ln FY 1996-97 an assessment fee was levied on businesses adjacent to Parking Lot #1 to reimburse the City for costs incurred for resurfacing of the pirking lot. Final payments on this assessment were completed in June, 2006. . Parking Lot#2 (Located on Cactus Lane)
The funding program for Parking Lot#2 was established in Fy 19g7-gg. SB gS9 Grant monies were used to fund a portion of the cost and funding of the balance was shared equally by the City and the businesses located in the area of benefit. The business share of the assessment was paid off in June, 1gg7.
DTBAB ANNUAL REPORT FY
2024-2025 Page 2 of 5
. Parking Lot #3 (Located at the Amtrak Station on Linden Ave. and Fifth Street) Parking Lot #3 was completed in FY 1989-90. SB 959 Grant monies were used on this prolect and, since this lot was intended to benefit both the downtown and the beach area, a portion of the cost was funded through the Tidelands Trust Fund as well as the City's General Fund. Businesses located in the proximity of Parking Lot #3 were assessed for the construction of the parking lot. This assessment was paid off in 2018.
Board Recommendation:
The Downtown "T" Business Advisory Board recommends the following to the City Council:
Parkinq Lot # 1, Parkinq Lot #2. and Parkinq Lot #3
Parking Lots #1 , #2, and #3 are paid off. No action taken by Board
GENERAL BUSINESS ASSESSMENT
All businesses located within the boundaries of District No. 4 are required to pay a general business assessment fee.
As outlined by City Ordinance No. 393, funds derived from the general business improvement assessment are restricted funds and must be used exclusively for the benefit of general business revitalization, promotion and improvement within the boundaries of the Parking and Business lmprovement Assessment District No.4.
The General Business Assessment fee for all businesses located within the Parking and Business lmprovement Area District No. 4 had not been increased since 1991 when City Resolution No. 1998 increased the assessment from the Fifty Dollars ($50.00) set by Ordinance in 1988, to One Hundred Dollars ($100.00) per business per year. On June 27 , 2011, the annual general assessment was increased to One Hundred Fifteen Dollars ($115.00) per business per year, including an annual inflationary adjustment with a maximum increase of 3o/o annually. ln 2012, the general assessment fee was adjusted to $1 17.00 and in 2013 was $1 19.00 following the inflationary adjustments. For Fiscal Years 2020-21 and 2021-22,lhe Board suspended the general assessment to support Downtown "T" businesses during the COVID-19 pandemic and in Fiscal Year 2022-23, the Board reinstated the $119.25 per business general assessment. ln Fiscal Year 2O23-24,lhe Board approved a 2.84o/o increase, raising the annual fee to $122.65. The Board recommends no change to the general assessment fee for an inflationary adjustment and it remain at$122.65 per business for Fiscal Year 2024-25.
The annual inflationary index for this assessment is the Consumer Price lndex for Urban Wage Earners and Clerical Workers for Los Angeles-Riverside-Orange County, CA. The calculation is based on a March to March increase evaluation, in accordance with other City fee adjustments. For the past couple of years, the Board has recommended that the inflationary index be suspended.
DTBAB ANNUAL REPORT FY 2024.2025
Board Recommendation:
The Downtown "T" Business Advisory Board recommends the following to the City Council:
The current $122.65 General Business Assessment annual fee remain for fiscalyear 2024'25 due to sufficient funding. Historically, the Committee has considered an adjustment to the assessment fee in accordance with the Consumer price lndex for Urban Wage Earners and Clerical Workers for Los Angeles-Riverside-Orange County, CA based on the March to March increase evalultion, currenfly at qi/o.
However, the Board concluded an increase in assessment fee is not necessary as they anticipate sufficient funding from the current fee of $122.65. FUNDING OF DTBAB EVENTS AND ACTIVITIES With the adoption of a City Marketing Plan in 1993, the City Council authorized the pBlA Board to fund events and activities in the Downtown "T" with monies derived from the annual General Business Assessment fees. The use of the restricted business assessment fees as the primary funding source changed the scope of the 1993 City Marketing Plan, at least geographically, from focus on a "Community-wide" plan to i Downtown "T" plan.
The Downtown "T" Business Advisory Board budget allocates the fees for planning and promotion of events held in the Downtown "Ti, as well as cooperative adveiising programs, preparation and distribution of a courtesy map listing merchants in the Downtown "T", maintenance and replacement of the existing flag lbanner) systems, a signage program, and many other maintenance/improvement activities.
It should be noted that the Project Carpinteria Committee, which was formed under the IVarketing Plan and made up of PBIAAB members and representatives of the Carpinteria Valley Chamber of Commerce, has been dissolved and is no longer an active Committee under the Downtown "T" Business Advisory Board. ln October,2007 the City Council approved the formation of a more inclusive community committee, separating it from the PBIAAB. Funding for the new "Carpinteria Firstl, Committee was provided by the General Fund, with the expectation that the Committee would focus on events and activities that benefit the entire community. The Carpinteria First Committee was dissolved in 201g.
The Downtown "T" Business Advisory Board continues to have the responsibility and duty to oversee the Assessment District parking and business assessment fees in iompliance with State regulations, including the responsibility to promote and encourage the economic growth and stability of the district. The Board also continues to plan and piomote activities and events in the Downtown "T".
The DTBAB reviewed the proposed 2024-25 budget prepared by City staff. The balanced budget included various promotional, marketing, haintenance, improvements and special events that highlight the Downtown "T". ln adopting the budget, the DTBAB recommends DTBAB ANNUAL REPORT FY 2024-2025
that the budget be reviewed during the next fiscal year to explore ways to reduce the costs of the special events and parades while increasing the funds allocated to promotions and marketing.
PROPOSALS
The Downtown "T" Business Advisory Board recommends the following proposals to the City Council:
1. Although there are occasional delinquencies in the payment of general business assessment fees, delinquent merchants continue to receive the benefits funded by the business assessment fees. The Downtown "T" Business Advisory Board urges the City Council include the General Business Assessment fee in the Business License process and that renewal of said license be contingent on compliance with and payment of the General Business Assessment fee for applicable businesses.
2. Unpaid balances from an individual merchant continue to not be forgiven, but the balance due be carried fonryard and added to assessments billed to that business in the next fiscal year. Those merchants currently delinquent will be sent out a delinquent notice and letter.
PRESENTATION OF REPORT
It is recommended that the City Council accept this report and continue the existing Parking and Business lmprovement Area District No. 4 for Fiscal Year 2024-2025, including the various proposals and recommendations associated therewith as presented or with modification.
SUBMITTED April 22,2024 by:
Stephon L. Downes, Management Analyst
and Staff Liaison to the Downtown uTu
Business Advisory Board
DTBAB ANNUAL REPORT FY
2024-2025 Page 5 of 5
CITY OF CARPINTERIA
Assessment District No. 4
Parking and Business lmprovement Area Fund 210
General Business Assessment Budget
FY 2024-2025
Estimated Fund Balance on7lLl24 S oo.oo
General Assessment $ L22.64
Estimated General Assessment Revenue 2024-2025 $ 15,300.00 Estimated Parking lotAssessment Revenue 2024-2025 $
Total Estimated Revenue S 15,300.00
gudgeted Expenditures $ fS,mO.OO
Estimated General Fund Su to Cover lot #3 Debt
Item Description FY 23124
Proposed
Budset
Employee Salaries
Portion ofAnnual Salary Attributed to DTBAB s
Staff Liaison Work
SUB TOTAL s
Contract Services (210-161-53011
Laundering Banners S 600.00
PBIA Portion of lndependence Day Parade s 1,8s0.00
PBIA Portion of Holiday Spirit Parade S 1,8so.oo
Downtown Commu nity Sponsorships S 7.9oo.oo
SUB TOTAL s 12.200.00
Printing & Advertising (210-161-5500)
Advertisements (Halloween & DTBAB Mtes.) S 8oo.oo
SUB TOTAL S 8oo.oo
Dues & Subscriptions (210-161-55101
BMI/ASCAP Musical Licensing $ l,sso.oo
SUB TOTAL s 1,ss0,00
Equipment/Office Rent & leases {210-151-5536)
Downtown "T" Washing Stations s
SUB TOTAL s
Supplies & Materlals (210-161-5550)
Banner Setup/Hardware S sgo,oo
Halloween Candy s 220.00
SUB TOTAL S 7so.oo
Street Maintenance (210-43t -5302)
Downtown "T" Trash Can Steam Cleaning s
SUB TOTAL $
Transfers ln / (Transfers Outl
Transfers ln
(Transfers Out)
SUB TOTAL s
GRAND TOTAT OF EXPENSES S $.3oo.oo
Proiected Fund Balance hs of 6130124l S oo.oo
ATTACHMENT B
Map of the District Boundaries
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ATTACHMENT C
State of Fund Transactions and Financial Condition for the District
THIS PAGE INTENTIONALLY LEFT BLANK
PARKING AND BUSINESS IMPROVEMENT AREA DISTRICT NUMBER 4
STATEMENT OF FUND TRANSACTIONS AND FINANCIAT CONDITION
FUND 210
PARKING AND BUSINESS IMPROVEMENT AREA FUND
A. SUMMARY OF FUND TRANSACTIONS
Fund Balance; July 1
Fiscal Year Revenues
Fiscal Year Expenditures
Fund Balance; June 30
Revenue Over/(Under) Expense
B. BATANCE SHEET, JUNE 30
ASSETS:
Cash in Savings
Accounts Receivable
Total Assets
LIABILITIES AND FUND BALANCE:
Accounts Payable
Fund Balance
Total Liabilities & Fund Balance
C. FISCAT YEAR REVENUE DETAII:
Use of Money & Property
Assessment General Business District #4 Assessment
Transfer from Other Funds
Total Revenues
D. FISCAL YEAR EXPENDITURE DETAIL:
Personnel Expense
Marketing Materials
Street Maintenance
Printing & Advertising
Dues & Subscriptions
Supplies & Materials
EquipmenUOffice Rent & Leases
Trnasfer Out
Total Operating Expense
Capital lmprovements
Total Capital Outlay Expense
$ 62,920
16,228
33,578
$ 45,570
$ 26,962
1,953
14,789
$ 14,126
$ 14,126 $
17,377
12,888
$ 18,615 $
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15,200
15,300
18,515
ACTUAT
2019-20
ACTUAL
2020-2L
$ 45,570
604
19,212
$ 26,962
ACTUAT
2021.22
ACTUAL
2022-23
BUDGET
2023-24
$ (17,350) $ (18,608) $ (12,836) $ 4,489 $ (100)
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Total Expenditures 4 789 1 300
ATTACHMENT D
Proposed Assessment Roll for Fiscal Year 2024-25
THIS PAGE INTENTIONALLY LEFT BLANK
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