Carson City Council
October 15, 2024

compliance with all public notice, public cornment, and public hearing requirements in accordance with the Guidelines.

Section 5. Applicant certifies that it has or will subgrant some or all of its PLHA funds to another entity or entities. Pursuant to Guidelines Section 302 (c) (3), “entity” means a housing developer or program operator, but does not mean an administering Local government to whom a Local government may delegate its PLHA allocation.

Section 6. Applicant certifies that its selection process of these subgrantees was or will be accessible to the public and avoided or shall avoid any conflicts of interest.

Section 7, Pursuant to applicant's certification in this Resolution, the PLHA funds will be expended only for eligible Activities and consistent with all program requirements.

Section 8. Applicant certifies that, if funds are used for the acquisition, construction or rehabilitation of for-sale housing projects or units within for-sale housing projects, the grantee shall record a deed restriction against the property that will ensure compliance with one of the requirements stated in Guidelines Section 302 (c} (6) (A), (B) and (C).

Section 9. Applicant certifies that, if funds are used for the development of an Affordable Rental Housing Development, the Local government shall make PLHA assistance in the form of a low-interest, cleferred loan to the Sponsor of the Project, and such loan shail be evidenced through a Promissory Note secured by a Deed of Trust and a Regulatory Agreement shall restrict occupancy and rents in accordance with a Local government-approved underwriting of the Project for a term of at least 55 years, Section 10. Applicant shall be subject to the terms and conditions as specified in the Standard Agreement, the PLHA Program Guidelines and any other applicable SB2 Guidelines published by the Department.

Section 11. The City Manager is authorized to execute the PLHA Program Application, the PLHA Standard Agreement and any subsequent amendments or modifications thereto, as well as any other documents which are related to the Program or the PLHA grant awarded to Applicant, as the Department may deem appropriate.

RESOLUTION NO. 21-153

PASSED, APPROVED, and ADOPTED this 7* day of December, 2021.

APPROVED AS TO FORM: CITY OF CARSON:
=i Ko be,
Sunny K. Soiltani, City Attorney Hla Davis-Holmes, Mayor ATTEST:

ON ey fe ee ee ey ee ee rs . ‘a ung At WULEL LE &. Se
Joy Simarago, Deputy City Clerk

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF CARSON )
|, Joy Simarago, Deputy City Clerk of the City of Carson, California, hereby attest to and certify that the foregoing resolution, being Resolution No. 21-153, adopted by the Carson City Council at its meeting held on the 7th day of December 2021, by the following vote:

AYES: COUNCIL MEMBERS: Davis-Holmes, Dear, Hilton, Hicks, Rojas NOES: COUNCIL MEMBERS: None
ABSTAIN: COUNCIL MEMEBES: None
ABSENT: COUNCIL MEMBERS: None C yon hy oLeete XS a
Joy Simaraga, Deputy City Clerk
RESOLUTION NO. 21-153

STATE OF CALIFORNIA - DEPARTMENT OF GENERAL SERVICES SCOID:

STANDARD AGREEMENT - AMENDMENT
STD 213A (Rev 04/2020) AGREEMENT NUMBER AMENDMENT NUMBER Purchasing Authority Number
CO CHECK HERE IF ADDITIONAL PAGES AREATTACHED 8 PAGES 21-PLHA-17197 1

1. This Agreement is entered into between the State Agency and the Contractor named below:

STATE AGENCY NAME

DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT

CONTRACTOR NAME
City of Carson

2. The term of this Agreement is:

START DATE
09/27/2022

THROUGH END DATE
06/30/2030

3. The maximum amount of this Agreement after this Amendment is:
$1,059,349.00

4. The parties mutually agree to this amendment as follows. All actions noted below are by this reference made a part of the Agreement and incorporated herein:

This amendment is to correct activities in the Contractor's 302(c)(4) plan.

Exhibit E, Program-Specific Provisions and Special Conditions is hereby deleted in its entirety and replaced with new Exhibit E, Program-Specific Provisions and Special Conditions, Am. 1 (Rev. 01/2024) attached hereto and made a part hereof.

All other terms and conditions shall remain the same.

IN WITNESS WHEREOF, THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO.

CONTRACTOR
CONTRACTOR NAME (if other than an individual, state whether a corporation, partnership, etc.) City of Carson

CONTRACTOR BUSINESS ADDRESS CITY STATE ZIP
701 East Carson Street Carson CA 90745

PRINTED NAME OF PERSON SIGNING TITLE
David C. Roberts Jr. City Manager

CONTRACTOR AUTHORIZED SIGNATURE DATE SIGNED
Qvra © flos43 Sp 4/25/2024

STATE OF CALIFORNIA

CONTRACTING AGENCY NAME
Department of Housing and Community Development

CONTRACTING AGENCY ADDRESS CITY STATE ZIP
2020 W. El Camino Ave., Suite 130 Sacramento CA 95833

PRINTED NAME OF PERSON SIGNING TITLE

CONTRACTING AGENCY AUTHORIZED SIGNATURE DATE SIGNED
CALIFORNIA DEPARTMENT OF GENERAL SERVICE APPROVAL EXEMPTION (If Applicable) Exempt per: SCM Vol. 1 4.04. A.3 (DGS memo date 06/12/1981)

Diana Malimon
Contract Services Section Manager
04/30/2024
City of Carson
21-PLHA-17197, Am. 1 (Rev. 01/2024)

EXHIBIT A
Permanent Local Housing Allocation (PLHA) Program – Grant NOFA Date: (RD 1) 02/26/2020, (RD 2) 05/03/2021, (RD 3) 08/17/2022 Approved Date: 10/05/2020
Prep. Date: 01/29/2024

AUTHORITY, PURPOSE AND SCOPE OF WORK

1. Authority
P
ursuant to Part 2 Chapter 2.5 of Division 31 of the Health and Safety Code (commencing with Section 50470) Statutes of 2017 (SB 2, Atkins), which created the Building Homes and Jobs Trust Fund and the Permanent Local Housing Allocation (“PLHA”) Program (“Program”), this Standard Agreement along with all its exhibits (the “Agreement”) is entered under the authority of and in furtherance of the Program.

Pursuant to Health and Safety Code, Section 50470 (b), the California Department of Housing and Community Development (referred to herein as “HCD” or “Department”) has issued a Notice of Funding Availability (the “NOFA”), dated February 26, 2020, to govern administration of the fund and carry out the Program.

2. Purpose
I
n accordance with the authority cited above, an application was made to the State (the “Application”) for assistance from the Program for the purpose of making funding available to eligible local governments in California for housing related projects and programs that assist in addressing the unmet housing needs of their local communities.

By entering into this Agreement and thereby accepting the award of the PLHA grant funds (the “Grant”), the Contractor (sometimes referred to herein as the “Applicant”) agrees to comply with the terms and conditions of the NOFA, this Agreement, the representations contained in the Application, and the requirements of the authorities cited above.

3. Definitions
C
apitalized terms not otherwise defined herein shall have the meaning of the definitions set forth in Health and Safety Code Section 50470 and Section 101 of the Guidelines.

4. Scope of Work
A. The scope of work (“Work”) for this Agreement shall consist of one or more of the following eligible uses:
1) T
he predevelopment, development, acquisition, rehabilitation, and preservation of multifamily, residential live-work, rental housing that is affordable to extremely low-, very low-, low-, or moderate-income households, including necessary Operating subsidies.

City of Carson
21-PLHA-17197, Am. 1 (Rev. 01/2024)

EXHIBIT A

Permanent Local Housing Allocation (PLHA) Program – Grant NOFA Date: (RD 1) 02/26/2020, (RD 2) 05/03/2021, (RD 3) 08/17/2022 Approved Date: 10/05/2020
Prep. Date: 01/29/2024
2) The predevelopment, development, acquisition, rehabilitation, and preservation of Affordable rental and ownership housing, including Accessory dwelling units (ADUs), that meets the needs of a growing workforce earning up to 120 percent of AMI, or 150 percent of AMI in high- cost areas. ADUs shall be available for a term of no less than thirty days.

3) Matching portions of funds placed into local or regional housing trust funds.

4) Matching portions of funds available through the Low- and Moderate- Income Housing Asset Fund pursuant to subdivision (d) of HSC Section 34176.

5) Capitalized Reserves for Services connected to the preservation and creation of new Permanent supportive housing.

6) Assisting persons who are experiencing or at risk of homelessness, including, but not limited to, providing rapid rehousing, rental assistance, supportive/case management services that allow people to obtain and retain housing, operating and capital costs for navigation centers and emergency shelters, and the new construction, rehabilitation, and preservation of permanent and transitional housing.

a) This Activity may include subawards to Administrative Entities as defined in HSC Section 50490(a)(1-3) that were awarded California Emergency Solutions and Housing (CESH) program or Homeless Emergency Aid Program (HEAP) funds for rental assistance to continue assistance to these households.

b) Applicants must provide rapid rehousing, rental assistance, navigation centers, emergency shelter, and transitional housing activities in a manner consistent with the Housing First practices described in 25 CCR, Section 8409, subdivision (b)(1)-(6) and in compliance with WIC Section 8255(b)(8). An Applicant allocated funds for the new construction, rehabilitation, and preservation of Permanent supportive housing shall incorporate the core components of Housing First, as provided in WIC Section 8255, subdivision (b).

City of Carson
21-PLHA-17197, Am. 1 (Rev. 01/2024)

EXHIBIT A

Permanent Local Housing Allocation (PLHA) Program – Grant NOFA Date: (RD 1) 02/26/2020, (RD 2) 05/03/2021, (RD 3) 08/17/2022 Approved Date: 10/05/2020
Prep. Date: 01/29/2024
7) Accessibility modifications in Lower-income Owner-occupied housing.

8) Efforts to acquire and rehabilitate foreclosed or vacant homes and apartments.

9) Homeownership opportunities, including, but not limited to, down payment assistance.

10) Fiscal incentives made by a county to a city within the county to incentivize approval of one or more Affordable housing Projects, or matching funds invested by a county in an Affordable housing development Project in a city within the county, provided that the city has made an equal or greater investment in the project. The county fiscal incentives shall be in the form of a grant or low-interest loan to an Affordable housing Project. Matching funds investments by both the county and the city also shall be a grant or low interest deferred loan to the Affordable housing Project.

B. A Local government that receives an allocation shall use no more than five percent of the allocation for costs related to the administration of the Activity(ies) for which the allocation was made. Staff and overhead costs directly related to carrying out the eligible activities described in Section 301 are “activity costs” and not subject to the cap on “administrative costs.” A Local government may share any funds available for administrative costs with entities that are administering its allocation.

C. Two or more local governments that receive PLHA allocations may expend those moneys on an eligible jointly funded project as provided in Section 50470 (b)(2)(B)(ii)(IV). An eligible jointly funded project must be an eligible Activity pursuant to Section 301(a) and be located within the boundaries of one of the Local governments.

D. Entitlement Local governments may use the flow of PLHA funds to incentivize private lender loans and to guarantee payments for some or all public agency bond financings for activities consistent with the uses identified in Section 301 “Eligible Activities”. This loan guarantee Activity must be identified and fully explained in the Applicant’s “Plan”.

City of Carson
21-PLHA-17197, Am. 1 (Rev. 01/2024)

EXHIBIT A

Permanent Local Housing Allocation (PLHA) Program – Grant NOFA Date: (RD 1) 02/26/2020, (RD 2) 05/03/2021, (RD 3) 08/17/2022 Approved Date: 10/05/2020
Prep. Date: 01/29/2024

5. Department Contract Coordinator

The Department’s Contract Coordinator for this Agreement is the Division of Financial Assistance, Grant Management Section PLHA Manager or their designee. Unless otherwise informed, any notice, report, or other communication required by this Agreement shall be mailed by first class to the Department Contract Coordinator at the following address:

California Department of Housing and Community Development Attention: Permanent Local Housing Allocation (PLHA)
Grant Management Section, Suite 400
2020 West El Camino Avenue, CA 95833
P. O. Box 952050
Sacramento, CA 94252-2050

6. Contractor Contract Coordinator

The Contractor’s contract coordinator for this Agreement is the Authorized Representative listed below. Unless otherwise informed, any notice, report, or other communication required by this Agreement may be mailed by first class mail, or sent through a commercial courier to the Authorized Representative at the following address:

Authorized Representative Name: David Roberts
Authorized Representative Title: City Manager
Agency Name: City of Carson
Address: 701 E. Carson Street
Carson, CA 90745
Phone No.: (310) 952-1700 Ext 1730
Email Address: [email protected]

7. Effective Date, Term of Agreement, and Deadlines

A. This Agreement is effective upon approval by the Department, which is the date executed by all parties (such date, the “Effective Date”).

B. This Agreement shall terminate on June 30, 2030.

City of Carson
21-PLHA-17197, Am. 1 (Rev. 01/2024)

EXHIBIT A

Permanent Local Housing Allocation (PLHA) Program – Grant NOFA Date: (RD 1) 02/26/2020, (RD 2) 05/03/2021, (RD 3) 08/17/2022 Approved Date: 10/05/2020
Prep. Date: 01/29/2024
C. Except for predevelopment expenses for construction projects funded by PLHA and costs to develop and prepare the Plan and the PLHA application, no costs incurred more than one year prior to commitment by the Local government may be paid from PLHA funds. Reimbursement of expenses to prepare the Plan and the PLHA application are subject to the cap on administrative fees.

D. Any Grant funds which have not been expended by the expenditure deadline shall be disencumbered and revert to the Department. The expenditure deadline is fifty-eight months from the date of the budget appropriation for each year of funds included in this Agreement.

City of Carson
21-PLHA-17197, Am. 1 (Rev. 01/2024)

EXHIBIT E

Permanent Local Housing Allocation (PLHA) Program – Grant NOFA Date: (RD 1) 02/26/2020, (RD 2) 05/03/2021, (RD 3) 08/17/2022 Approved Date: 10/05/2020
Prep. Date: 01/29/2024

PROGRAM-SPECIFIC PROVISIONS AND SPECIAL CONDITIONS

1. Program-Specific Provisions

The following are project-specific terms and conditions (referred to as enumerated provision(s) for ease of reference in prior exhibits) and shall inform the references made to project-specific information not contained in those prior exhibits.

Budget Detail:

Contractor has been awarded the following grant activity amounts for 2019: $414,730 Contractor has been awarded the following grant activity amounts for 2020: $644,619 Estimated five-year allocation may not exceed: $2,488,380 Payees:

A. The authorized Payee(s) is/are as specified below:

Name: City of Carson Amount: $1,059,349
Plan:

Activity 2 - The city has initiated a Rehabilitation Preservation Program for the owner-occupied properties within the City of Carson limits. The city has approved guidelines to allocate a$50,000 loan to homeowners that meet the 120% AMI all other eligibility requirements.

Funding Allocation Year 2019 2020 2021 2022 2023
Type of Activity Ownership:

Preservation
Ownership:

Preservation N/A N/A N/A
Percentage of Funds
Allocated for Each Activity 50% 50%
Area Median Income
Level Served 120% 120%

City of Carson
21-PLHA-17197, Am. 1 (Rev. 01/2024)

EXHIBIT E

Permanent Local Housing Allocation (PLHA) Program – Grant NOFA Date: (RD 1) 02/26/2020, (RD 2) 05/03/2021, (RD 3) 08/17/2022 Approved Date: 10/05/2020
Prep. Date: 01/29/2024
Activity 6 – The city has implemented a rental relief fund program for the purpose of displacement of mobile home park owners due to park closure taking place at the end of the calendar year 2023. The City Manager has instituted a Standard Management Policy to provide monthly rental assistance for replacement housing for a period no less than six months. The program will be administered by city staff for intake and eligibility criteria. Each applicant that meets the 30% and below income criteria will be eligible to received subsidy of up to $15,000 for rental assistance.

Funding Allocation Year 2019 2020 2021 2022 2023
Type of Activity Rental
Assistance
Rental
Assistance N/A N/A N/A
Percentage of Funds
Allocated for Each Activity 50% 50%
Area Median Income
Level Served 30% 30%

Activity 9 - The city formerly had a down-payment assistance program and will use that program template for a starting point to initiate the new FTHB program assistance to income- qualifying households towards the purchase of a home within the City of Carson. The program guidelines and loan documents will be presented to council upon approval from HCD to re- allocated funds in the amount of $1,429,030 for 2021, 2022, and 2023. The city will implement the necessary processes and procedures to proceed with application to administer the FTHB program.

Funding Allocation Year 2019 2020 2021 2022 2023
Type of Activity N/A N/A Homebuyer
Assistance
Homebuyer
Assistance
Homebuyer
Assistance
Percentage of Funds
Allocated for Each Activity 100% 100% 100%
Area Median Income
Level Served 150% 150% 150%
Total 100% 100% 100% 100% 100%

City of Carson
21-PLHA-17197, Am. 1 (Rev. 01/2024)

EXHIBIT E

Permanent Local Housing Allocation (PLHA) Program – Grant NOFA Date: (RD 1) 02/26/2020, (RD 2) 05/03/2021, (RD 3) 08/17/2022 Approved Date: 10/05/2020
Prep. Date: 01/29/2024

Special Conditions

The following Special Conditions are applicable to this Standard Agreement:

None.

RESOLUTION NO. 24-100

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CARSON, CALIFORNIA, AMENDING THE FIVE-YEAR

PLAN FOR THE PERMANENT LOCAL HOUSING

ALLOCATION GRANT
WHEREAS, on December 7, 2021, City Council adopted Resolution No. 21-153, authorizing the submission of an application to the California Department of Housing and Community Development (HCD) for Permanent Local Housing Allocation (PLHA) funding and adopting a Five-Year Plan for the funding; and
WHEREAS, pursuant to said application, the City was awarded $1,059,349.00 and executed a Standard Agreement with HCD; and
WHEREAS, under the terms of the original Five-Year Plan, funds are to be allocated in equal proportions between the activities of first-time home buyer program 33.33%, rehabilitation and preservation of affordable ownership housing 33.33%, and assisting persons who are experiencing or at risk of homelessness 33.33%; and
WHEREAS, on February 7, 2023, City Council adopted program guidelines and approved a standard template loan acceptance and contractor agreement for the PLHA-funded Single-Family Housing Rehabilitation Program to allocated up to $50,000 deferred loan; and WHEREAS, on October 3, 2023, City Council adopted Resolution No. 23-163 allocating the revenue funds received as the first tranche of PLHA funding in the amount of $353,116, to be allocated to Rehabilitation and preservation of affordable ownership housing; and WHEREAS, on November 7, 2023, City Council adopted Resolution No. 23-178, allocating PLHA funds in the amount of $276,486.67 for Rental Assistance Program for Homelessness Prevention and to be allocated to assist with the relocation of mobile home park owners in need of interim housing due to the closure of the mobile home park located in the city of Carson; and
WHEREAS, the City desires to amend the Standard Agreement and the Five-Year Plan to re-allocate the current revenue funding in the amount of $1,059,349 for allocations 2019 and 2020 and re-direct the funding allocations percentages at 90% percentage in the amount of 953,414.10 to be allocated to the Rehabilitation and preservation of affordable housing; and remaining 10% percentage balance amount of $102,709.90 to the Rental Assistance Program for Homelessness Prevention and Rehabilitation and preservation of affordable ownership housing; and WHEREAS, the City would like to allocate the remaining funds available for application in the amount of $1,429,030 100%, to be allocated to the First Time Homebuyer Program to provide down payment assistance; and
Resolution No. 24-003

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CARSON,

CALIFORNIA DOES HEREBY RESOLVE, FIND, DETERMINE, AND ORDER AS FOLLOWS:

Section 1, Amended Standard Agreement 21-PLHA-17197 dated April 30", 2024 between the California Department of Housing and Community Development and the City of Carson is hereby amended as follows:

Ownership Rental Assistance FTHB/Down
Rehabilitation Payment Assistance
2019/2020 2019/2020 2021/2022/2023
Percentage of Funds
Allocated for Each Activity 90% 10% 100%
Section 2, The City Clerk shall certify to the adoption of this resolution and shall keep a copy of this resolution on file, and effective as of October 15", 2024, the same shall be in force and effect.

PASSED, APPROVED, and ADOPTED this 15th day of October 2024.

Mayor Lula Davis-Holmes
ATTEST:

Dr, Khaleah K. Bradshaw, City Clerk
APPROVED AS TO FORM:

City Attorney

CITY OF CARSON

File #: Version:

Report to Honorable Mayor and City Council
Tuesday, October 15, 2024, 5:00 PM
DISCUSSION 24. To: Honorable Mayor and City Council From: Toni Carter, Housing Specialist CMO Housing & Neighborhood Subject: CONSIDERATION OF ADOPTION OF REVISED NEIGHBORHOOD PRIDE PROGRAMGUIDELINES I. SUMMARY
The current Neighborhood Pride Program (NPP) guidelines were adopted by the City Council on February 20,2024.  Over the last five months,       the Housing Division and IT staff have worked with the vendor, WizeHive, in developing a cloud-based solutionto centralize the process from       application to funding.  Staff is requesting that the City Council approve revised guidelines to addressclarifications made to the Interest List application         process.        In August 2024, the Housing Division participated in a HUD Monitoring for files closed during the FY 21/22.  Asa result of the monitoring, HUD       has requested that City clarify the procedures for Non-residing co-owners.  Staff believes the additionallanguage will result in transparency for       program applicants.

II. RECOMMENDATION
APPROVE the modified Neighborhood Pride Program guidelines.

III. ALTERNATIVES
TAKE another action the City Council deems necessary.

IV. BACKGROUND
The Neighborhood Pride Program projects are funded from the City's annual allocation of CommunityDevelopment Block Grant (CDBG) entitlement              funds.  The City receives CDBG funds from HUD as authorizedunder Title I of the Housing Community Act of 1974, Public Law 93-383, as amended; 42          U.S.C. 5301 et seq. Funds for the NPP are allocated to different programs by the City Council each fiscal year as part of the City'sAnnual Action Plan              process.         The Neighborhood Pride Program is marketed through various methods including, but not limited to, the Citywebsite, the Carson Report, directly to              homeowners with code violations, and posted fliers.  Prospectiveapplicants previously registered on the City's website to be placed on the waiting list          participate based onfunding.  A preliminary application is sent to prospective applicants on the list and reviewed on a first come, firstserved basis.  As          funds become available, application packages are forwarded and the applicant has 20 daysto submit. 701 East Carson Street
The Housing Division experienced an increased interest in the program and received over 150 requests to beadded to the NPP interest list over the              last year.  To offer fairness and transparency, the Housing Divisionhosted a lottery establishing a master list that can be used for the Neighborhood              Pride Program (grant) orother rehabilitation programs as funding becomes available.  Beginning November 4, 2024, interested residents canvisit the            City of Carson's website and add their name to the Interest list with a streamlined intake applicationprocess.  As funding becomes available, Staff will            notify the applicants in descending order from list andprovide instructions to complete their application through the City's website.          The Interest list will not expire and the residents only need to be registered once. City staff has providedrecommended edits to the NPP Guidelines                consistent with development of a cloud-based solution tocentralize the process from application to funding and provide additional clarity to the                    applicationprocess, and requests City Council approval of the revised Guidelines.         In August 2024, the City of Carson Housing Division participated in HUD Monitoring for rehabilitation files forFY 21/22.  As a result of the review, staff          received a request to clarify the Guidelines related to Non-residingco-owners.         In accordance with CDBG requirements (24 CFR 91.5) owner occupant housing income may not exceed 80% ofthe Los Angeles County median income          adjusted for household size (Moderate Income) as promulgated byHUD.  Applicants are required to submit income for all occupants over the age of           18, residing in the subjectproperty.  If the occupant does not receive income, an affidavit is required to be signed confirming income is notearned. If              the occupant is a student, a copy of the school transcripts are required.         The current Guidelines do not address when there is a non-residing co-owner on title to the property.  HUD hasrequested the Guidelines include                  language to clarify how the City of Carson verifies the occupancy on thenon-residing co-owner allowing the income to be excluded from the                          household calculations.         Staff will request the Non-residing co-owner provide:

Either a current deed or lease AND current utility bill in their name to a property other than the subjectpropertyNotarized letter from all owners indicating the non-residing co-owner(s) are not living in the subjectproperty The review of the household income for the subject property must include any income that is regularly sent tothe residing owner(s) by the non-                    residing owner(s).  If no income is being received by the residingowner(s), the minimum documentation required is a notarized signed statement from          the non-residingowner(s) stating they do not provide regular scheduled funds to the residing owner.  Additional information may berequested.

V. FISCAL IMPACT
NONE
VI. EXHIBITS

1. Exhibit No. 1: (draft) Neighborhood Pride Program guidelines

Attachments
NPP Guidelines 24 25 draft.pdf

Modified Revision: 09/17/2024
Final Guidelines Approval Date: 02/20/24
Administrative Revisions 08/22/24

CITY OF CARSON

Neighborhood Pride Program
Guidelines and
Implementation Procedures

Serving the City of Carson

Neighborhood Pride Program

GUIDELINES AND IMPLEMENTATION PROCEDURES

TABLE OF CONTENTS

I. INTRODUCTION 1
II. PROGRAM DESCRIPTION 1-2
III. APPLICATON PHASE 2-10

A. PROGRAM MARKETING 2-3
B. INTEREST LIST 3
C. APPLICATION REVIEW AND APPROVAL PROCEDURE 3-4
D. PROGRAM ELIGIBILITY 4

1. Applicant Eligibility 4

2. Determination of Income 4

3. Property Eligibility Requirements 4
E. DETERMINATION OF PROGRAM ASSISTANCE LEVEL PER UNIT 5

1. Minimum and Maximum Loan 5

2. Condition of the Property 5

3. Loan Underwriting Standards and Assistance Level 5

4. Property Inspection Procedures 5

5. Work Description 5

6. Lead-Based Paint Evaluation and Requirements for Pre-1978 Units 5-6

7. Cost Estimating 6

8. Asbestos Testing and Abatement 6
F. Emergency Conditions 6-7
G. Application Timeline 7-10
IV. ELIGIBILITY CRITERIA – SINGLE-FAMILY and MOBILE HOME 10-11 A. SINGLE-FAMILY APPLICANT 10

1. Eligible Applicant 10

2. Eligible Household Income 10-11

3. Eligible Improvements 11-12

4. Eligible Costs 12

5. Relocation 12

6. Loan Conditions, Rates and Terms 13

7. Loan Subordination 13

8. Loan Repayments 13
V. REHABILITATION STANDARDS 14-17
A. BASIC REHABILITATION STANDARDS 14

1. Life Threatening or Safety Repairs 14

2. Health and Safety Hazards 14-15
B. STANDARDS FOR REHABILITATION OF HISTORIC PROPERTIES 15 C. EXAMPLES OF ELIGIBLE REHABILITATION COSTS 15-16
D. PROPERTY STANDARDS 16-17

1. Minimum Standards 16

2. Incipient Deficiencies 17
E. CONTRACTOR LIST AND QUALIFICATIONS 17
VI. PRE-CONSTRUCTION PHASE 17-20
A. LOAN UNDERWRITING 18
B. WORK DESCRIPTION AND BID PROPOSAL FORM 18

1. Initial Inspection by Program Inspector 18

2. Environmental Process 18

3. Rehabilitation Feasibility 18-19

4. Work Description Objectives 19

5. Developing the Work Description 19
Neighborhood Pride Program

6. Inspecting the Property 19

7. Obtaining Homeowner Input 19-20

8. Work Priority/Phasing 20

9. Drafting the Specifications 20

10. Completing the Work Description 20

11. Review by the Homeowner 20
C. DETERMINING COST REASONABLENESS 20
D. LOAN REVIEW COMMITTEE (RSC) 20-21
E. OWNER PROCUREMENT 21
F. IMPROVEMENT AGREEMENT 21
G. LOAN DOCUMENTS 21-22
H. RECORDATION OF THE DEED OF TRUST & REQUEST FOR NOTICE 22 I. PRE-CONSTRUCTION MEETING 22-23
J. CONSTRUCTION CONTRACT 23
K. RECORDS 23
VII. CONSTRUCTION MANAGEMENT 23-26
A. ISSUANCE OF THE NOTICE TO PROCEED 23
B. FINANCIAL MANAGEMENT 23
C. PROGRESS REVIEWS AND RELEASE OF FUNDS 23-24
D. PERFORMANCE SCHEDULE 24
E. DISBURSEMENT OF FUNDS 24-25
F. CHANGE ORDERS 25
G. DELAYS 25-26
H. DISPUTES 26
VIII. COMPLETION AND FINAL PAYMENT 26-27
IX. POST CONSTRUCTION 28
A. REQUIRED RECORDKEEPING AND FILES 28
B. PROJECT MATRIX (NEW DATABASE) 28-29
C. LOAN DATABASE 29
D. LOAN PAYOFFS 29
E. RESPONDING TO A REQUEST FOR DEMAND 29
F. RECONVEYING TRUST DEED OR MOBILEHOME TITLE & REGISTRATION 29-30 G. RESPONDING TO A REQUEST FOR DEMAND 30
H. SUBORDINATION 30-31
I. CHARGE OFFS 31
J. CLOSING THE LOAN FILE 31
K. PROGRAM GUIDELINES CHANGES AND MODIFICATIONS 31
Neighborhood Pride Program

1 Guidelines and Implementation Procedures
September 2024
I. INTRODUCTION

Mission Statement

The City of Carson (City) Neighborhood Pride Program (NPP or Program) is designed to promote well-maintained and safe residential communities through the use of U.S. Department of Housing and Urban Development (HUD) funded loans and grants for low and moderate-income eligible households.

Program Summary

The Neighborhood Pride Program is designed to assist low- and moderate-income owners of single-family detached, and mobile home dwellings with the preservation of decent safe and sanitary housing. The NPP corrects hazardous structural conditions, makes improvements considered necessary to eliminate blight, promotes the construction of healthy, sustainable and resource-efficient housing, improves disabled access, and corrects building, and health and safety code violations.

Program funds may be used to complete required and approved housing rehabilitation construction repair activities and addressing lead-based paint hazards and is inclusive of all CDBG eligible project-related soft costs, including but not limited to hazardous materials testing fees, title fees, and document recordation fees.

The City of Carson under the direction of the City Manager’s staff or their designees (Staff) shall administer the NPP Program. As used herein, the term “Staff” may include either employees or consultants of the City of Carson under the direction of the City Manager’s Office. The administration of the NPP including, without limitation, application evaluation procedures, rehabilitation assessments, cost estimation, bid solicitation, contractor selection, construction management, inspection, disbursement of Program funds and processing of the Notice of Completion will be managed in accordance with these approved Guidelines.

The City Manager or his/her designee shall be responsible for ensuring that the NPP Implementation Guidelines are maintained and updated periodically to ensure compliance with all U.S. Department of Housing and Urban Development policies and regulations. The Implementation Guidelines shall conform to these approved Guidelines.

Equal Opportunity
Applicants will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, creed, ancestry, national or ethnic origin, age, family or marital status, handicap or disability, or any other arbitrary basis. In addition, applicants may not discriminate in the use, occupancy, and awarding of contracts with respect to the property to be rehabilitated with the assistance of an NPP grant and/or loan.

II. PROGRAM DESCRIPTION

NPP projects are funded from the City’s annual allocation of CDBG funds. The City of Carson receives CDBG funds from HUD as authorized under Title 1 of the Housing and Community Development Act of 1974, Public Law 93-383, as amended; 42 U.S.C.-5301 et seq. Funds for the NPP are approved by the City Council each fiscal year as part of the City’s Annual HUD Action Plan process and in conjunction with the City’s annual budgeting process.

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The program can provide a program grant or loan to eligible households whose incomes do not exceed the 80% of Area Median Income adjusted for household size as promulgated by HUD.

A program grant may not exceed $30,000 for single family detached residential properties; and may not exceed $20,000 for mobile homes. Amounts over the grant or loan amount needed to complete non-health and safety issues must be paid by the homeowner and must deposit a cashier’s check to the City’s Treasurer’s Department. All program grants and loans shall be approved by the RSC. The City Manager or his/her designee has authority to increase 20% ($36,000) for single family homes or grant amount for mobile homes by 20% ($24,000). The authority can only be exercised when the City Manager or his/her designee determines that substantial repairs unforeseen at the time of the initial inspection make the expenditures necessary (additional necessary repairs are discovered during construction). If the estimate to make the repairs exceeds the said limits, other non-health and safety repairs must be eliminated.

If this elimination is determined to be not possible, the City Manager is authorized to increase the limit by a maximum of $5,000.00. Repairs over this amount will be required to be paid by the homeowners. When exceeding the initial limits, non-health and safety repairs need to be paid by the homeowner by depositing the funds with the City of Carson Treasurer’s Department.

The program provides deferred loans at three per cent (3%) interest, which will be made available to eligible households whose incomes do not exceed 80% of the Area Median Income adjusted for household size as promulgated by HUD (24 CFR 91.5). Program loans may not exceed $30,000. exceptions can be made when the cost of repairs exceeds the allocated loan amount of $30,000, in which case the City Manager or his/her designee and/or his designee can recommend additional funding for projects that require substantial repairs that are unforeseen at the time of construction. Any additional funding over the $30,000 allocated amount must be authorized and approved by the City Manager not to exceed $50,000. Any amount over $30,000 must meet health and safety need as determined by City Manager or his/her designee. Program funds may not be used for refinancing purposes. All program loans shall be underwritten by Staff and approved by the City Manager or his/her designee.

All grants granted will require the Participant’s first mortgage to be current and have current homeowner’s insurance prior to grant approval.

There is a one-time participation for each Participant. In instances where a NPP loan or NPP grant has been provided, and the maximum loan or maximum grant limit has not been utilized, re-application for the balance of the residual program maximum amount is not allowed.

Grants and loans are only available to applicants meeting the criteria specified in this document adopted by the City Council. Program loans will be evidenced by a promissory note and secured by a deed of trust. Program loans may not be in a junior position beyond a second trust deed, unless approved by the City Manager or his/her designee and/or its designees.

All program loan and grant funding is limited and subject to the availability of program funds.

III. APPLICATION PHASE

A. PROGRAM MARKETING

The City will market the NPP to potential applicants through various means, including but not limited to:

1. Advertising through news bulletins, City website, and local publications; Neighborhood Pride Program

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2. Distributing promotional material directly to homeowners that have code violations, flyers and brochures are available for residents.

3. Coordinating public meetings (as necessary) to explain the NPP to potential applicants and other interested persons.

B. INTEREST LIST

In an effort to provide consistent service to Carson residents, Prospective applicants must register on the city’s Neighborhood Pride portal located on the website (ci.carson.ca.us) to be placed on the waiting list if to for participation in the program based on funding availability. Prospective applicants will be added to the current interest list and registered in the order received. All registrations must contain name, property address, telephone number and email, if applicable. date of first contact. The list will remain open year-round beginning November 2024.until the dates above or until the first 75 names are entered, whichever comes first. The city will open the waiting list only when funding allocations are available, possibly twice a year. Due to funding availability prior participants will not be eligible to participate.

As funds become available, applicants will be notified by phone, U.S. mail and/or email with instructions to complete their application on our portal. These applications must be fully completed and include any required documentation. If an applicant needs assistance with completing the online application, they can contact the Housing Division staff to schedule an appointment. After the close of the waiting list, a preliminary application will be sent to all prospective applicants on the list. Staff will review each application for completeness and adherence to guidelines. A letter of acceptance or denial will be sent by mail to the address on the application. The deadline for City to receive the applications will be 15 days after applicants they are mailed notified of the availability of funds. If applications they are not submitted returned by that time, reasonable efforts should be made to contact the prospective applicant. If such efforts fail, the prospective applicant will be removed from the list after 30 days. No further correspondence will be sent.

Staff will review each application for completeness and adherence to guidelines. If items are missing or additional information is needed, the applicant will have 10 business days to submit from the date applicant is notified that application is not complete. A letter of acceptance or denial will be sent to applicants preferred method of contact.

As funds become available, we will continue to contact applicants on the Neighborhood Pride Interest list. The Interest list will not expire at the end of the fiscal year. Interested parties will continue to be added to the list established in October 2024. full application packets will be forwarded to prospective applicants, and each applicant will be given 20 calendar days to respond with a completed application. If an interested party is contacted and we do not receive a response after 15 days, the name will be removed from the list. If 20 days elapse without an application submittal, reasonable efforts should be made to contact the prospective applicant. If such efforts fail, the prospective applicant will be removed from the list after 30 days. Correspondence confirming their removal from the Interest List will be sent to the address provided. Correspondence will be mailed to all prior participants that register on the waiting list notifying the applicant of their prior participation in the program.

Staff will use the interest list as a mechanism to control the flow of rehabilitation work to ensure efficiency and the timely expenditure of funds. Based on demand, marketing efforts will be increased or decreased to achieve program objectives.

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C. APPLICATION REVIEW AND APPROVAL PROCEDURE

The Staff will perform the following tasks:

1. Review application for completeness and for income and owner-occupant eligibility status.

2. If upon review of the application the staff determines the applicant is ineligible, inform the applicant in writing of such determination.

3. If upon review of the application the staff determines the applicant is eligible, NPP Staff will log the application into the program database, enter the eligibility determination date, and set up a six-part classification file to maintain all required documentation.

4. Obtain a property information report from the City’s GIS system or another property information service provided by the City’s title company. This report must include the Assessor’s Parcel Number, square footage, year built, ownership information, flood zone information, transaction history, and other pertinent information used to verify property type, size, age, value, and physical location.

5. Obtain a Policy of Insurance of Record Title (PIRT) and estimated property valuation information.

6. If the Applicant has received prior CDBG funding for home rehabilitation or repair, the Applicant is not eligible for further funding. For emergency conditions, please see letter (F) “Emergency Conditions”.

D. PROGRAM ELIGIBILITY

To be eligible for assistance, the following conditions must be met:

1. Applicant Eligibility

Applicants must be of legal age. Applicants will be served on a first-come, first-served basis. City Councilmembers, and any employee, official or agent of the City who exercises any policy or program decision-making function in connection with the NPP is ineligible for assistance under the Program. This policy extends for a period of one year beyond an individual’s disassociation with the City of Carson in such capacity.

If the Applicant has received prior federal funding for home rehabilitation or repair, the Applicant is not eligible for further funding. For emergency conditions, please see letter F “Emergency Conditions” above.

2. Determination of Income

All homeowners must certify that they meet the household income eligibility requirements for the applicable HCD program(s) and have their household income documented. The income limits in place at the time of loan approval will apply when determining applicant income eligibility. All applicants must have incomes at or below 80% of the County’s area median income (AMI), adjusted for household size, as published by HUD each year (Attachment C).

The link to the official HUD-maintained income limits for CDBG activities is:
https://www.huduser.gov/portal/datasets/il.html Household: means one or more persons who will occupy a housing unit. Unborn children don’t count in family size determination.

INCOME QUALIFICATION CRITERIA

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Projected annual gross income of the applicant household will be used to determine whether they are above or below the published HUD income limits. Income qualification criteria for HUD will be followed to independently determine and certify the household’s annual gross income. Income will be verified by reviewing and documenting tax returns, copies of wage receipts, subsidy checks, bank statements and third-party verification of employment forms sent to employers. All documentation shall be dated within six months prior to loan closing and kept in the applicant file and held in strict confidence.

a. HOUSEHOLD INCOME DETERMINATION:

Household income is the annual gross income of all adult household members that is projected to be received during the coming 12-month period and will be used to determine program eligibility. Refer to Income Inclusions and Exclusions for further guidance to the types of incomes to be included or excluded when calculating gross annual income. For those types of income counted, gross amounts (before any deductions have been taken) are used. Two types of income that are not considered would be income of minors and of live-in aides. Certain other household members living apart from the household also require special consideration. The household’s projected ability to pay must be used, rather than past earnings, when calculating income.

Annual Income: Generally, the gross amount of income of all adult household members that is anticipated to be received during the coming 12-month period.

b. ASSETS:

There is no asset limitation for participation in the Program. Income from assets is, however, recognized as part of annual income under the Part 5 definition. An asset is a cash or non-cash item that can be converted to cash. The value of necessary items such as furniture and automobiles are not included. (Note: it is the income earned – e.g., interest on a savings account – not the asset value, which is counted in annual income.)

An asset’s cash value is the market value less reasonable expenses required to convert the asset to cash, including: Penalties or fees for converting financial holdings and costs for selling real property. The cash value (rather than the market value) of an item is counted as an asset.

c. Property Eligibility Requirements:

Existing conventional detached owner-occupied residential housing and residential mobile homes, or multi-family low-mod (LMI) household having an income of 80% or less than the area median income, located within the City of Carson corporate city limits, are eligible for assistance. The applicant must be the owner of the property under an officially recorded grant deed or mobile home title and shall furnish appropriate evidence with their application. All taxes, assessments, and insurance premiums currently due or in arrears on the real estate must be paid before loans or grants are made. The applicant property must have sufficient fire insurance as necessary to protect the owner and the City’s interest in the property.

Participant shall be required to maintain owner-occupancy of any property assisted with NPP Grant funds for a minimum period of one year from the date of completion of the repairs as determined by the date of the Notice of Completion, and in conformance with the provisions of the Participation Agreement. In the event that owner-occupancy is not maintained for the minimum one-year period, (if allocated amount is over $30,000 owner- occupancy must be maintained for a three period) all NPP Grant funds expended on behalf.

E. DETERMINATION OF PROGRAM ASSISTANCE LEVEL PER UNIT

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The level of program assistance for a particular project depends on two factors: (1) the maximum and minimum assistance limits; and (2) the condition of the property.

1. Minimum and Maximum Loan

The minimum loan is $5,000.00 per eligible property. This minimum is established to offset the administrative costs associated with the implementation of the program. The maximum loan amount is $50,000.00 per eligible property.

2. Condition of the Property

The level of assistance depends largely on the condition of the dwelling that is to be rehabilitated and whether major health and safety conditions are present.

3. Loan Underwriting Standards and Assistance Level

The amount of loan assistance provided is determined by the amount of housing rehabilitation that is eligible, necessary, and reasonable, and also by the ability of the homeowner to repay the loan.

Loans may not exceed the amount necessary to perform the City and owner-approved rehabilitation work, as determined by the results of the homeowner’s competitive procurement.

4. Property Inspection Procedures

Inspections shall be performed a minimum of three separate times during the rehabilitation process. The initial property inspection takes place following NPP Staff’s determination of applicant and property eligibility to determine rehabilitation needs, obtain photo documentation of site conditions, assist in the preparation of a scope of work, for the purpose of the developing a RSC funding recommendation, developing environmental review determinations, and whether or not hazardous materials testing will be necessary.

The next series of inspections takes place during the construction phase to verify compliance with contract specifications and validate the payment of funds to the contractor.

Upon completion of all work items, NPP Staff and the owner will conduct a final inspection.

5. Work Description

Following the initial inspection, Staff drafts the Work Description and Bid Proposal Form.

This document details the work that will be competitively bid by the owner. The Work Description is a detailed list of specific activities and an estimate of the cost of each activity to be completed. The Work Description’s items are prioritized in order, with code items first and lesser priority improvements listed thereafter. Prior to the owner’s contractor procurement, the Work Description must be approved by the RSC in its function as the screening committee. Following approval, bid packages shall be provided to the homeowner with detailed instructions on how to conduct the procurement.

6. Lead-Based Paint Evaluation and Requirements for Pre-1978 Units

As part of the program application, owners are provided with information regarding the dangers of lead-based paint. Evidence of receipt of this information is maintained in the project file. The lead-based paint requirements can have a significant impact on the final scope of work. When the housing unit in question was built prior to January 1, 1978, the Neighborhood Pride Program

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lead-based paint requirements apply. Based on the amount of subsidy provided to the project, different levels of action are required on the part of the City, as shown in the following table:

Loan Amounts <$5,000 $5,000-$25,000 >$25,000-$50,000
Approach to
Lead Hazard
Evaluation and
Reduction
Do no harm Identify and control
lead hazards
Identify and abate
lead hazards
Notification Yes Yes Yes
Lead Hazard
Evaluation
Paint testing of
surfaces to be
disturbed by
rehabilitation
Paint testing of
surfaces to be
disturbed by
rehabilitation
AND
Risk assessment
Paint testing of
surfaces to be
disturbed by
rehabilitation
AND
Risk assessment

Any required lead-based paint inspections (initial and clearance) will be performed by the City’s contracted lead-based paint testing firm. The contractor engaged to encapsulate and/or stabilize lead-based paint will not be paid until evidence of a lead-based paint clearance is provided to the City. Lead-based paint inspection reports and risk assessments (as applicable) will be provided to the owner and made available to contractors as an appendix to the Work Description and Bid Proposal Form.

7. Cost Estimating

The Work Description is the basis for estimating the cost of each work item. In many cases, a work item is derived from a standard specification. Using a tabulation of recent bids as a guideline, prior to the distribution for owner procurement, NPP Staff shall prepare an internal cost estimate for each repair item and the entire project.

8. Asbestos Testing and Abatement
F. EMERGENCY CONDITIONS

In the event that an eligible applicant has an emergency condition on the property that requires immediate attention based on a potential health and safety code such as, utility hazards that require immediate shut off: deteriorated and/or damaged roofs, ADA required improvements, at the request of applicant, the City Manager or his/her designee will consider the provision of accelerated assistance to address the emergency health and safety concerns. An eligible applicant must be within income guidelines and will not have had prior use of federal funds.

Program Inspector will inspect the property to determine the property deficiency and provide an inspection report to the City Manager or his/her designee detailing the need and costs associated with rectifying the immediate health and safety concerns.

The City Manager or his/her designee will review the inspection report and provide a determination regarding the provision of accelerated funding. Any CDBG funding provided under emergency conditions shall address the only the emergency and specific health and safety concerns.

If the applicant has received prior CDBG funding in the form of a grant for home rehabilitation and/or repairs, the applicant is not eligible for grant funds. The applicant is only eligible for a deferred loan and must meet all loan required criteria as stated in section II.

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8 Guidelines and Implementation Procedures September 2024 All funding allocations that exceed the grant or loan amount must be approved by the City Manager or his/her designee and/or his designees and any loan in excess of $30,000 must additionally be approved by the City Manager on a case-by-case basis. G. APPLICATION PROCESS AND PROCEDURES TIMELINE A typical rehabilitation loan project will follow this process: Review Application -Verify applicant eligibility. Review supporting income documentation to determine household income. -Verify property eligibility. Review Grant Deed/Mobile Home Registration and utility bills. Approve Application -Start Project File using File Checklists -Schedule initial property inspection via phone -Send Initial Property Inspection letter - -Run property I.D. report (GIS & property profile) -RSC Review and Approval Deny Application Issue Termination Letter with explanation of why the application was not accepted. Place copy of application in termination file; return original application to applicant. Initial Property Inspection -Complete inspection checklist -Print and file inspection photographs -Draft Work Description and Bid Proposal Form -Prepare internal cost estimate Environmental Review -Complete Federal Rehabilitation Environmental Review form -Complete lead-based paint determination -Order Lead-Based Paint report (as applicable) -Submit Historic Review Request to State Historic Preservation Officer (“SHPO”) (properties over 50 years old with the exception of mobile homes, which are not considered historic regardless of age).

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9 Guidelines and Implementation Procedures September 2024 Loan Approved -Send RSC Approval Notification and Request for Approval of Work Description Letter Initiate Owner Procurement Process -Upon receipt of signed Work Description, transmit bid packages including hints for securing bids, four (4) work descriptions with instructions to bidders and the City’s list of interested contractors.

Neighborhood Pride Program
10 Guidelines and Implementation Procedures September 2024 Bid Evaluation -Owner submittal of three (3) or more responsive bids to City -City evaluation of submitted bids and internal cost estimate -City evaluation of lowest responsive and responsible bid contractor eligibility (CSLB, EPLS, City Business License, Worker’s Compensation, additionally insured General Liability Insurance and W-9 form) -Schedule pre-construction meeting 1 week following loan document execution. Loan Document Execution -At City office, Owner executes: -Promissory Note -Deed of Trust [Notary] -Truth In Lending -Itemization of Amount Financed -Notice of Right to Cancel - Improvement Agreement -Principal Administrative Analyst Executes: -Request for Notice [Notary] -Improvement Agreement -Prepare construction contract -Submit Deed of Trust and Rider Request for Notice to Title company for recordation following the three (3)-business day cancellation period. Pre-Construction Conference & Construction Contract Signing -At project site, review the Work Description and Bid Proposal Form -Review contract documents, payment provisions, time of performance, and the General Conditions -Execute contract documents (providing copies to Owner and contractor) -Complete pre-construction conference Sign-In Sheet and Minutes Notice to Proceed -Following the three (3) business day cancellation period, issue the Notice to Proceed. Monitoring Construction: Progress Payments & Contract Change Orders -Upon contractor submittal of partial invoice for 100% completed contract line items to the City, City reviews invoice and supporting documentation and prepares the payment request package, including: -Progress Inspection Report -Payment Release Authorization Form -Contractor Invoice – Contract & Owner to sign; Inspector to sign -Conditional Lien Release -Signed-off City/State Permits for invoiced line items requiring permits -City conducts progress inspection with Owner and obtains required approval -City processes payment request -City receives, reviews, and processes contract Change Orders as necessary Neighborhood Pride Program
11 Guidelines and Implementation Procedures September 2024 Final Payment & Notice of Completion -Upon contractor submittal of final invoice for 100% completed contract line items (not previously paid) to the City, City reviews invoice and supporting documentation and prepares the payment request package, including: -Final Inspection Report -Payment Release Authorization Form -Contractor Invoice -Conditional Lien Release -Signed-off City/State Permits for invoiced line items requiring permits -Notice of Completion form -City conducts final inspection with Owner and obtains required approval signatures, including the execution of a Notice of Completion. City confirms that Owner has not received any 20-day Preliminary Notices of Lien. -City takes pictures of final work product to match up with initial inspection photographs -City processes final payment request Retention Release -Thirty-five (35) calendar days following the recordation of the Notice of Completion, the City obtains the following documents from the Owner: Retention Payment Release, Authorization, Program Survey, Acknowledgement of Receipt of Final Project Statement IV. ELIGIBILITY CRITERIA – SINGLE-FAMILY and MOBILE HOME A. SINGLE-FAMILY APPLICANT 1. Eligible Applicants Eligible applicants are owners of single-family detached residential properties or mobile homes located within the Carson corporate city limits. Eligible applicant properties must be owner-occupied dwelling units. All title holders must sign all program related documentation to be considered eligible applicants. Single Family Homeowner Rehabilitation Procedures needed for Non-residing co-owner situations:  Non residing co-owners must provide: o Either a current deed or lease in their name to a property different than the assisted property. o Current utility bill in their name at the property listed on the deed or lease in the 1st bullet point. o Notarized letter from all owners indicating that the non-residing owner(s) are not living at the assisted property.  The review of household income for the assisted property must include any income that is regularly being sent to the residing owner(s) by the non-residing owner(s). If no income is being received by the residing owner(s), the minimum documentation showing this must be a notarized signed statement from the non-residing owner(s) indicating that they do not provide regularly scheduled funds to the residing owner.  Procedures describing what happens to the household’s compliance with the City’s program Iif the residing income qualified owner(s) pass(es) away unexpectedly, during the City’s one-year owner-occupancy requirement period, grant funds need not be returned unless property is sold or title is transferred to a non-occupant owner.  Procedures indicating that aAll owners must give consent to carry out the rehabilitation of the property. Formatted: Font: (Default) Arial Neighborhood Pride Program

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Program loans may only be made to owner-occupants with acceptable credit history and clear title to an eligible property in need of rehabilitation. As a prerequisite to eligibility, an applicant must be willing to correct all current code violations (per Building and Safety regulations).

City Council Members, and any employee, official or agent of the City who exercises any policy or program decision-making function in connection with the NPP are ineligible for assistance under the Program. This policy extends for a period of one year beyond an individual’s disassociation with the City of Carson in such capacity.

2. Eligible Household Income

In accordance with CDBG requirements (24 CFR 91.5), owner-occupant household income may not exceed 80% of the Los Angeles County Area Median Income adjusted for household size (Moderate Income) as promulgated by HUD (See Attachment “A”), which is based on updated income guidelines which are provided by HUD annually.

The determination of annual household income shall be made by NPP staff in accordance with the requirements of the CDBG program utilizing HUD guidelines Chapter 5 of determining income and calculations.

a. Applicant’s current source of income is pension benefits, social security and/or Social Security Insurance (SSI) payments and/or related payment benefits resulting from retirement due to age.
b. Applicant’s current source of income is disability, social security, SSI, worker’s compensation,
and/or other benefits resulting from permanent and/or temporary disability of no less than 12 months in duration.

c. Applicant’s current source of income is social security, SSI, AFDC, child support and/or a combination of the subsection above.

Applicant’s income may include, but is not limited to:

a. The applicant’s gross earnings.

b. Spouse’s gross earning, and earnings of all other members of the family who share the household, if the employment of the spouse or other family member is a definite characteristic of family life.

c. Other income regularly received by the applicant or their family from any source including payments from social security, annuities, insurance policies, retirement funds, pension, disability benefits, unemployment and disability compensation, and worker’s compensation.

d. Income from assets including savings, stocks, bonds, vacant land, etc.

e. Income from real estate including rental units on the property to be rehabilitated based on:

i. Gross rental income, less (b).
ii. On the basis of an average of experience for two or more years, expenditures for mortgage principal and interest, mortgage insurance premium, service charges, Neighborhood Pride Program

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hazard insurance, real estate taxes, special assessments, maintenance, and repairs, heating and utilities, ground rent, and other cash expenditures for the property such as advertising vacancies shall be calculated and deducted to obtain net income amount.

If the applicant has not owned the property for two years, the City shall estimate the income and expenditures on the available experience.

f. Business Income

i. Applicant must submit current two years Federal Income tax returns. ii. Must submit a financial statement for the past six months.

3. Eligible Improvements

Program loans and grants may be expended for:
 structural repairs
 roofs
 insulation
 rodent and pest extermination
 cabinets
 counters
 plumbing repairs
 electrical repairs
 installation or repair of heating and air conditioning systems  windows/window frames
 door/door frames
 flooring
 fencing
 hardscape
 asbestos abatement and lead base paint removal
 painting (interior and exterior)
 energy efficiency improvements
 Americans with Disabilities Act (ADA) improvements

Site work involving the foundation, drainage improvements or any health and safety concerns or code violations may also be eligible. Current building and code violations and health and safety related repairs shall take precedence over all other repairs, including general property improvements. Construction of room additions or the initial construction or repair of luxury items and recreational areas (i.e., bar-b-ques, saunas, hot tubs, patio covers, etc.) are not eligible for NPP funding.

In the event that illegal construction is determined to be present on the applicant’s property, NPP funds may only be used for the removal of the illegal condition, as determined by the Program Inspector or Building and Safety Inspector.

Construction materials used for this Program shall conform to the specifications designed by State Building Code Regulations. If the Participant desires to upgrade the approved work- scope items beyond designated standard grade materials, the Participant may be allowed to fund the difference between the standard and upgraded materials, subject to RSC review and approval. If approved by the RSC, an analysis will be performed by NPP staff to determine the reasonableness of the change, and the Participant must provide personal funds to the City for the upgrades, at the time of the signing loan or grant documentation. The amounts for any Neighborhood Pride Program

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upgraded items shall be clearly designated on the contractor agreement and indicate that the Participant is funding this portion of the construction activity.

Following rehabilitation, all dwellings must meet, at minimum, local code requirements to the greatest extent feasible and practicable given program assistance limits. The City of Carson has adopted the State of California codes, which shall be used as the minimum standard for all work performed under the NPP.

4. Eligible Costs

In addition to construction costs, Program loan and grant proceeds may also be used for any Program fees, such as, but not limited to the title report, credit report costs, document recordation costs, escrow costs, hazardous materials testing costs, hazardous materials removal or abatement, and other project-related soft costs that are necessary to implement the project.

5. Relocation

Relocation is not contemplated as a part of this rehabilitation activity. However, if relocation is required, such relocation shall be performed in compliance with the provisions of the Uniform Relocation Assistance and Real Property Acquisitions Policies Act of 1970 and Section 104(d) and may be paid for using program funds.

6. Loan Conditions, Rates and Terms

The maximum loan amount obtainable under the NPP is $25,000, which shall be used to address all applicable work scope items, inclusive of lead-based paint and asbestos remediation or removal. The loan amount can only be increased over the $25,000, if the initial property inspection reflects the property has required health and safety repairs. This must be approved by the Director of Community Development and cannot exceed max loan amount up to $50,000, and additionally must be approved by the City Manager. The minimum NPP loan amount is $5,000.

The NPP loan is deferred, and will accrue interest of 3% per year, and does not require monthly payments. The NPP loan is immediately payable inclusive of the unpaid principal balance, and any other amounts due under the Note upon the earlier of:

a. The sale, conveyance, transfer, hypothecation of the security, or any part thereof, or any interest therein, or divestment of title or any interest therein in any manner or way, whether voluntarily or involuntarily, without the prior written consent of the City being first had and obtained; or
b. Failure to adhere to the provisions of the General Conditions and Loan Agreement,; or c. Failure to perform any obligation under the Deed of Trust securing the Note, or any other Deed of Trust encumbering the security.

Participant may pre-pay the loan at any time without penalty.

The loan is not assumable except under the limited circumstances listed below. The following allowable assumptions shall not be construed as a transfer under the provisions of this Policy:

a. The transfer of the Property to the surviving joint tenant by devise, descent or operation of the law, on the death of a joint tenant;
b. A transfer of the Property where the spouse becomes an owner of the property; Neighborhood Pride Program

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c. A transfer of the Property resulting from a decree of dissolution of marriage, legal separation or from an incidental property settlement agreement by which the spouse becomes an owner of the Property;
d. A transfer to an intervivos trust in which the Borrower(s) is/are and remains/remain the beneficiary and occupant of the property.

7. Loan Subordination

If an existing loan is being refinanced and loan subordination is requested, then the refinance cannot increase the amount of the then outstanding debt against the property except to cover the usual and customary fees related to the refinance. All subordination requests are subject to the Assistant City Manager approval.

8. Loan Repayments

All loan payments received under the NPP shall be entered into CDBG Revolving Loan Fund for the funding of future eligible NPP activities.

V. REHABILITATION STANDARDS

A. BASIC REHABILITATION STANDARDS

The NPP uses the building, health and safety codes adopted by the City of Carson. All rehabilitation work shall meet the City of Carson’s adopted building, plumbing, electrical, and health and safety codes unless another standard's appropriateness prevails as determined by NPP Staff in consultation with the City’s Building & Safety and Planning Departments.

1. Life Threatening or Safety Repairs

This standard is used to define the most urgent health and safety repairs such as unsafe plumbing or electrical wiring. All immediate life-threatening hazards, all health and safety hazards, and, to the extent feasible, all building code violations shall be corrected. Such hazards include, but are not limited to:

 Sagging structural parts of a house (e.g., porch, roof, floors, stairways), which are likely to collapse in the immediate future if not supported;  Electrical conditions which are likely to result in a fire or threaten human life in the immediate future, including overloaded circuits, hazardous fixtures, switches, outlets or wiring;
 Plumbing repairs, which involve exposed sewage, leaking supply or waste lines, and inoperable water heaters;
 Mechanical system failures such as the leakage of gas or fumes from appliances that can lead to fire and cause serious injury; and
 Other conditions which pose life-threatening danger to the occupants of the dwelling.

2. Health and Safety Hazards

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Health and safety hazards are deteriorated or inadequate features of the structure. Such inadequacies include, but are not limited to:

 Defects in electrical and plumbing fixtures;
 Unsafe entrance and exit facilities;
 Lack of smoke alarms, carbon monoxide alarms or similar devices;  Deteriorating or inadequate structural conditions, including crumbling foundations, dry rot, and termite damage; and
 Other code deficiencies.

All rehabilitation shall meet the California Title 24 energy efficiency requirements.

B. STANDARDS FOR REHABILITATION OF HISTORIC PROPERTIES

Special requirements must be met under the National Environment Policy Act and the National Historic Preservation Act of 1966 (and as amended) for historic structures under funding consideration under the NPP. When a unit is more than 50 years old, potential NPP projects will be submitted for review to the State of California, Office of Historic Preservation. In accordance with State Historic Preservation Office (“SHPO”) guidance to the City of Carson, all mobile homes and any building less than 50 years in age will not be submitted for review.

Under direction from SHPO, historic properties shall be rehabilitated in accordance with the most appropriate standards based on the age and architecture of the structure. The basic principle is to preserve the character of the exterior spaces and surfaces. This generally entails the submission of the Work Description to SHPO for review and comment.

C. EXAMPLES OF IN-ELIGIBLE REHABILITATION COSTS

Costs associated with the rehabilitation of existing structures are generally eligible under this program. The initial construction of room additions or installation or repair of luxury or recreational items (i.e. patios, bar-b-ques, pools, etc) and the purchase, installation or repair of personal property (furnishings) are not eligible for assistance. All rehabilitation items and costs are subject to the review and approval of the RSC. Some examples of eligible rehabilitation costs include:

 Building and other permit fees;
 Repair related architectural, design, and engineering services;  Appraisal fees (as necessary);
 Policy of Insurance of Record Title, or Preliminary Title Report and Title Insurance (as necessary);
 Recording and filing fees;
 Credit reports (on a case-by-case basis);
 Termite inspection reports and eradication;
 Lead-Based Paint surveys and clearance reports;
 Asbestos Testing and Clearance;
 Geologic reports;
 Construction contract(s) for the implementation of rehabilitation work as specified in the approved Work Description and Bid Proposal Form, as approved by the NPP RSC, which may include items such as:
 Correction of code violations;
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 Correction of incipient violations of the uniform building code;  Cost effective energy conservation measures, including solar heating, cooling and water systems;
 Removal of lead-based paint hazards;
 Removal of asbestos hazards;
 Removal of barriers to the handicapped;
 Removal of rodents and roaches (pest control)
 Removal of termites;
 Repair/Replacement of roofing;
 Repair/Replacement of heating systems and air conditions systems (subject to RSC review and approval);
 Repair/Replacement of plumbing;
 Repair/Replacement of screens;
 Installation of new smoke and carbon monoxide alarms;  Repair/Replacement of water heaters;
 Repair/Replacement of electrical work;
 Repair/Replacement of windows;
 Repair/replacement of stucco;
 Installation new dead bolt locks;
 Repair of kitchen or bath cabinets;
 Repair of fencing;
 Installation of new insulation;
 Any items determined eligible by the RSC; and
 The elimination of specific conditions detrimental to public health and safety, which have been identified by Program Staff.

D. PROPERTY STANDARDS

1. Minimum Standards

All housing must be improved to an acceptable level of appearance and desirability. The following general standards have been adopted and must be adhered to prior to or as part of the rehabilitation. As necessary, NPP Staff will coordinate with City Building and Safety and Code Enforcement to implement the following standards:

a. Repair or replacement of inadequate or broken structural, plumbing, electrical, roofing, heating and cooling systems.
b. Repair or replacement of broken or energy inefficient windows and screens. c. Removal of all debris, abandoned vehicles and vehicle parts, unusable lumber, and other construction equipment, unserviceable water heaters, refrigerators, appliances, etc.
d. Removal or trimming of obstructing or hazardous trees and shrubbery. e. Removal of dilapidated fences and accessory structures. f. Repair or replacement of deteriorated steps, walks, and driveways. g. Correction of improper grading which causes standing water or drainage toward a dwelling unit.

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2. Incipient Deficiencies

In order to bring the dwelling up to local standards, incipient deficiencies should be identified and corrected. An incipient deficiency exists if, at the time of inspection, it appears that the physical condition of an element in the structure may fail or deteriorate into an actual deficiency in the near future (within 1-2 years). Examples of incipient deficiencies include but are not limited to the following:

a. A roof has one or more small leaks that can be patched at a low cost, but the roof will probably continue to develop leaks. The entire roof should be replaced. b. A heat exchanger in a furnace may be expected to soon become inoperative or hazardous because of its age, condition, or use. A new heater should be installed. c.

E. CONTRACTOR LIST AND QUALIFICATIONS

To facilitate competitive bidding, Staff shall maintain an active list of licensed contractors who are interested in participating in the NPP. This list shall be of limitless and sufficient number to achieve program goals. Outreach efforts shall include, but not be limited to, sending out an introductory letter to Carson general contractors with business licenses; general contractors listed in the phone book specializing in rehabilitation work (including historical rehabilitation); and contacting other municipalities in the area to obtain contractors lists. The list should include firms or persons who have a good performance record and should include information on minority- and women-owned business status in accordance with the CDBG regulations.

Interested contractors shall apply for inclusion on the Carson Contractor List, by completing the Contractor Application process.

This list will be made available to NPP participants upon request. Prior to any contract award, NPP Staff must verify that contractors are properly licensed through the California Contractors State License Board (CSLB) and that the contractor’s company and its personnel are not listed on the Federal Excluded Parties Listing Service (EPLS). Contractor must attend any required meetings. Contractors must maintain and furnish proof of General Liability Insurance ($1,000,000 aggregate minimum) with the City of Carson as an added insured in conformance with the City of Carson Risk Manager’s language requirements, and appropriate Worker’s Compensation Insurance. Contractors are required to provide a DUNs number. Contractors must maintain a current City of Carson Business License.

The City of Carson reserves the right to exclude contractors with poor performance records from the list and to deny such contractors from participation in the NPP. The provision of a contractor list to owners is in no way an endorsement of a particular contractor’s ability to perform quality work. Owners may feel free to choose another contract not on the NPP Contractors’ List. This contractor must be subject to qualifications, as those on the list were subject to.

VI. PRE-CONSTRUCTION PHASE

A. LOAN UNDERWRITING

Prior to drafting the Work Description and Bid Proposal Form, the City Manager or his/her designee must determine whether or not the applicant qualifies for deferred loan assistance. The following steps shall be taken prior to determining the scope of work:

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A. STAFF WILL USE THE PIRT REPORT TO DETERMINE THE PROPERTY TITLE AND THE CURRENT AMOUNT OF SECURED DEBT (IF ANY) AGAINST THE PROPERTY.

B. STAFF WILL DETERMINE THE MAXIMUM RECOMMENDED LOAN AMOUNT WITHIN THE $30,000 PROGRAM LIMIT TO RECOMMEND TO THE CITY MANAGER OR HIS/HER DESIGNEE ANY AMOUNTS OVER $30,000 MUST BE ADDITIONALLY APPROVED BY THE CITY MANAGER.

B. WORK DESCRIPTION AND BID PROPOSAL FORM

After the Homeowner's eligibility is established, the feasibility of rehabilitating the property must be established. The Work Description and Bid Proposal Form is a detailed list of specific activities to be undertaken in the course of the rehabilitation project.

1. Initial Inspection by Program Inspector

Program Inspector shall make an appointment to visit and inspect the subject property, and shall:

 Review the applicant’s requested repairs in person while photographing and inspecting all accessible areas of the property (interior and exterior);  Review all items of concern identified in the inspection as a “preview” of the forthcoming Work Description and Bid Proposal Form. Provide the owner with an opportunity to provide any additional pertinent information;  Take pictures and note repair locations; and
 Develop the Work Description and Bid Proposal Form within 10 calendar days of the inspection and obtain RSC approval.

2. Environmental Process

NPP Staff shall be responsible for completion of all required National Environmental Policy Act (NEPA) requirements prior to the commitment of CDBG funds, inclusive of the Statutory Worksheet, Appendix A, Notice of Intent, Request for Release of Funds, and Rehabilitation Environmental Review Form (all - as required).

3. Rehabilitation Feasibility

The inspector shall make a determination on the feasibility of rehabilitating the property with the following factors taken into account:

 Location of structure
 Rehabilitation costs
 Type of improvements
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 Type of structure
 Condition of structure
 Homeowner's needs

In situations where a property’s condition is not suitable for occupancy, NPP Staff may consult with the City’s Building & Safety Department to determine whether or not the maximum amount of assistance would be sufficient to make the property habitable.

4. Work Description Objectives

The Work Description is the central management document for each project. All fundamental program goals are embodied in the Work Description. Among its specific objectives are:

 The prioritization of code deficiencies (especially life threatening and health and safety deficiencies) over general property improvement.  Documentation of the allowability of all proposed improvements.  To ensure mutual understanding regarding work to be performed between all parties involved in the project.
 To serve as a basis for obtaining reliable and comparable bids from contractors.
 To serve NPP Staff as a tool and basis for estimating itemized costs of individual proposed work items.
 To serve as a basis for the contract between homeowner and contractor, and to relate that contract to the program's goals.
 To serve as a checklist in reviewing work performed.
 To honor claims for materials and performance.
 To serve as a dispute resolution instrument.

5. Developing the Work Description

Program Inspector shall develop the Work Description. The steps of the process are:

6. Inspecting the Property

Program Inspector must physically walk throughout the property and the dwelling, identifying every substandard feature and noting all improvements necessary to bring the dwelling up to Code.

Note: Program Inspector may consult the Building and Safety Department and Planning Department on any issues that require interpretation of the Building Code or Municipal Code and related issues as necessary.

7. Obtaining Homeowner Input

Consultation with the homeowner should focus on three items:

 Informing the homeowner of deficiencies identified;
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 Obtaining homeowner preferences regarding options for correcting these deficiencies; and
 Obtaining a list of general property improvements desired by the homeowner.

The Work Description may not contain details which have no significant effect on cost, such as color, style or pattern. The work descriptions may indicate that these items are to be selected by the property owner from contractor-provided samples.

8. Work Priority/Phasing

Staff shall organize the list of work activities in a descending order of priority; with code deficiencies first.

9. Drafting the Specifications

Drafting the specifications involves re-writing the notes taken at the on-site inspection into specific instructions covering: a) the quality of materials to be used, b) the procedures to be followed, c) specification of the exact areas where repairs are to be performed. The specifications must be precise and characterized in technical construction terminology.

10. Completing the Work Description

The process of completing the Work Description involves transferring the detailed, priority specifications to the Work Description form. Each specification should be separated clearly from the others, so that contractors can make itemized bids legibly.

11. Review by the Homeowner

The homeowner should review the contents of the Work Description and sign the form indicating that they have reviewed and agree with the list.

C. DETERMINING COST REASONABLENESS

Staff must always prepare their own cost estimate for the work. The internal cost estimate shall be printed on a copy of the approved Work Description and Bid Proposal Form and/or the Bid Evaluation Form and placed in the project file. These cost estimates shall be derived from market cost data available to Staff based on competitive bid prices supplied for projects within the last 12 months. The internal cost estimate shall not be provided to contractors. A reasonable bid will be within 10 to 15 percent of the City’s internal cost estimate. If the difference exceeds 15 percent, further negotiation with the lowest responsible, responsive bidder should be attempted to ensure cost reasonableness.

Upon receipt of the owner’s three lowest responsive, responsible bids on the City’s Work Description and Bid Proposal Form, Staff will prepare the Bid Evaluation form to compare line item prices and to accurately determine the lowest responsive bid.

D. GRANT AND REVIEW COMMITTEE (RSC)

The RSC voting members shall consist of the NPP Staff, Managers and Directors as required.

Prior to convening an RSC meeting, Staff will prepare the RSC Report describing the proposed work to be completed along with the applicant’s eligibility criteria. Staff will review the complete Neighborhood Pride Program

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application package with the RSC members, who will approve or disapprove the grant and loan in accordance with the NPP Policy and the grant and loan underwriter’s recommendations.

E. OWNER PROCUREMENT

Following the RSC approval of the Work Description, the NPP Staff prepares and sends bid packages for the owner’s procurement. The bid package includes the following:

 Instructions to Bidders;
 NPP Interested Contractor List;
 Work Description and Bid Proposal Form;
 Owner-provided Structural Pest (Termite) Report (as applicable);  Lead-Based Paint Survey (as applicable); and
 Other work related documents (engineering report, etc. - as applicable).

Generally, owners are required to submit bids from B-licensed General Contractors unless the Work Description only contains a single-trade item such as roofing only, electrical only, or plumbing only. In such instances where only a single trade contractor is to be used, a specialty contractor (C-licensed) appropriately licensed for the trade to be performed can be utilized.

F. IMPROVEMENT AGREEMENT

The Improvement Agreement is an agreement between the City and the owner that links the loan and grant documents to the construction contract agreement. It is a contract between the City of Carson and the applicant setting forth the terms and conditions of the loan or grant of NPP funds, specifically:

a. Source of funding.
b. Applicable funding source requirements.
c. Conditions of program eligibility.
d. Amount borrowed or granted.
e. Applicable loan or grant terms.
f. Amounts for lender services.
g. Property against which loan is secured.
h. Basic use of the NPP funds.

At all times throughout the application and pre-construction phases, it is critical that NPP Staff emphasize to owners both verbally and in any written correspondences that absolutely no program funds have been committed or approved by the NPP until both the NPP Management and owner signs the Improvement Agreement. Only after this occurs can funds be encumbered.

G. LOAN DOCUMENTS

A complete set of Loan Documents should include the:

a. Promissory Note;
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b. Deed of Trust for real property and Rider, or the Statement of Lien for mobile homes; c. “Notice of 3-Day Right to Cancel” form;
d. Financing Disclosure Statement (Fair Lending Notice);

The Loan Agreement shall be a legal contract that precisely and formally delineates the reciprocal obligations of both the borrower (the homeowner) and the lender (the City). NPP Staff will meet with the homeowner to obtain the homeowner's signature on the Loan Documents and have the Deed of Trust and Request for Notice notarized.

H. RECORDATION OF THE DEED OF TRUST

Loan closing is a routine process whereby NPP Staff provides the loan documents to the borrower for review and signature in the presence of a Notary Public. At the borrower’s request, the loan documents may be prepared and forwarded by mail in advance of the loan-signing meeting for their review or for review by their counsel at their own cost.

NPP Staff must observe the mandatory three business day waiting period prior to sending the original Deed of Trust (real property) to the title company for recordation with the Los Angeles County Recorder.

I. PRE-CONSTRUCTION MEETING

The objectives of the pre-construction meeting are to: (i) inform all parties of their roles and responsibilities throughout the construction phase; (ii) inform the owner and contractor about their rights under the contract agreement; (iii) review the scope of work and address any concerns prior to the execution of the contract; (iv) answer owner questions regarding construction methodology; (v) facilitate the selection of finish materials, colors, etc.; (vi) prevent unauthorized change orders; and (vii) inform the contractors about the payment process.

a. This is accomplished by meeting with the owner and contractor and discussing the following items:

 Review Work Description and Bid Proposal Form, making sure both the homeowner and contractor understand that only items in the Work Description and Bid Proposal Form will be accepted and paid for under the NPP loan or grant, unless there is a City-approved "change order."
 Review the performance and payment schedule.
 Review payment procedures - emphasize NPP Staff and homeowner approvals, and the time factors for issuing payment checks.
 Review change-order procedures - emphasize that no extra work may be performed without a NPP Staff-approved change order.
 Provide and discuss lien release forms.
 Emphasize contractor responsibility for permits and inspections. The contractor and homeowner must be informed that progress payment reviews by NPP Staff are not building inspections, and that the scheduling and performance of such inspections is the responsibility of the contractor.
 Confer with the contractor and homeowner to establish a mutually agreeable construction "start date" and "completion date".

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 Explain that the owner, contractor, and City must jointly sign a "Notice to Proceed.” The Notice specifies the agreed upon "start date" and gives an agreed upon number of calendar days thereafter for completion of the job. Explain to the homeowner and contractor that work performed prior to the "start date" is not reimbursable under the NPP.
 Execute the Construction Contract.
 Inform contractor that rehabilitation of the dwelling shall be completed within either 30 or 45 days, depending on the agreed upon time period with the owner.

J. CONSTRUCTION CONTRACT

During the Pre-Construction Conference, the City shall present a construction contract to the homeowner and the selected contractor. The construction contract shall contain the following items:

 The Contract Agreement;
 The Work Description and Bid Proposal Form;
 General Conditions;
 Three-day Notice of Right to Cancel;
 Schedule of Progress Payments; and
 Mechanic’s Lien Warning.

K. RECORDS

Staff must place the original of all documents, fully signed, in the project file. Appropriate copies shall be provided to the owner and contractor.

VII. CONSTRUCTION MANAGEMENT

A. ISSUANCE OF THE NOTICE TO PROCEED

The contractor may not begin work until the contract with the homeowner has been signed and the City has issued a “Notice to Proceed.” The contractor shall obtain building permits before commencing any work. Rehabilitation work is to commence within ten (10) calendar days of the issuance of the "Notice to Proceed".

B. FINANCIAL MANAGEMENT

Financial Management is the activity of planning, organizing and controlling the flow of NPP funds. The objectives of the financial management process are to:

 Maintain accurate records;
 Accurately monitor the rate of expenditure in relation to NPP requirements;  Facilitate prompt payment to contractors; and
 Avoid over-payments, double payments, etc.

C. PROGRESS REVIEWS AND RELEASE OF FUNDS

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The Progress Review/Payment Authorization process is the means by which loan and grant funds are authorized for contractor payment. The primary objectives of the Progress Review/Payment Authorization process are to:

a. Release funds only for work performed in accordance with the Work Description or an approved change order;
b. Obtain required lien release documentation; and
c. Document all releases of funds for audit purposes.

D. PERFORMANCE SCHEDULE

Included in each Construction Contract is a performance and progress payment schedule.

Typically, a performance and progress payment schedule will provide for one to three phases in the construction process. In each phase, certain work will be performed, invoiced and paid.

NPP Staff will periodically (generally every 7 to 10 days, or more as necessary) review progress on all projects under construction for compliance with the established performance and payment schedules. In the event of delays, the following steps should be taken by NPP Staff:

 Telephone contacts with homeowner and contractor – documented in file.  Site visits.
 Written notification to contractor and owner.

These and other action steps will be pursued in a systematic and consistent manner by NPP Staff and documented in detail, either through copies or on the file correspondence sheet.

When the work in a given phase is complete, and all required NPP and City inspections have been performed, and approved by homeowner, NPP Staff can process a Payment Authorization.

E. DISBURSEMENT OF FUNDS

The NPP Staff shall disburse funds in accordance with the following procedures:

a. Upon receipt of a contractor’s invoice, NPP Staff and the homeowner shall inspect the property to ensure that the invoiced work items are 100% complete in accordance with the Work Description. The homeowner shall sign the Progress Inspection Report and Payment Authorization forms. If the work is not satisfactorily completed, the homeowner and/or Staff shall notify the contractor in writing so that corrective actions are made.

b. Progress payments shall equal 90% of the cost of such work items completed, as determined by the bid breakdown. Retention equal to 10% of each progress payment shall be withheld until the project has been completed, and the 35-day period following the date of recordation of the Notice of Completion has elapsed. The recordation of the Notice of Completion within 10 days of the project’s completion initiates a 35-day period of time where liens may not be recorded against the property; thus, allowing sufficient time for contractors, subcontractors, and suppliers to receive payment following the NPP 90% disbursement(s). Progress payments due the contractor shall be paid after NPP Staff approval of receipt and verification of contractor's invoice(s) and satisfactory Release of Liens, or claims for Liens, by contractor, subcontractors, laborers and material suppliers for work completed and materials installed.

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c. After the homeowner and NPP Staff have verified that payment should be made, NPP Staff shall transmit a request for disbursement to the Business Development Manager for review and approval. Upon the NPP Management’s approval, the request for disbursement may be processed for payment.

F. CHANGE ORDERS

Change Orders, delays, and disputes are all issues that can arise in construction. All three can interfere with program goals, unless they are minimized and handled expeditiously.

A Change Order is a written modification to the Work Description. In order to be valid, the homeowner, contractor and the City must approve a Change Order. Work other than that described in the Work Description and approved Change Order, including work performed before the Change Order is fully approved will not be paid with NPP funds. It is NPP Staff's responsibility, through the progress review process to strictly and consistently enforce this rule.

Change Orders relating to unforeseen difficulties encountered during the course of construction may receive verbal approval from NPP Staff so as not to interrupt or stem the flow of work. All change order approvals are to be followed immediately with appropriate paperwork and must be approved by the City Manager or his/her designee. The Change Order Process is as follows:

a. The homeowner or contractor initiates change order requests. In cases where the homeowner contacts NPP Staff for a Change Order, NPP Staff should remind the homeowner and the contractor that no change in the Work Description is approved until all parties have signed the Change Order and that any work performed prior to approval of the Change Order will be paid for with NPP funds if it does not exceed the grant or loan amount. All change orders must not exceed 20% of the original grant or loan amount.

b. Staff shall promptly visit the home and determine the following:

1) Is all work performed by the contractor at the site authorized by the contract agreement?
2) Is the change appropriate based on an assessment of on-site conditions? 3) Does the proposed change conform to the NPP Policy and Implementation Procedures?
4) Is sufficient funding available to cover the additional costs (if applicable) associated with the proposed change order?

The Change Order request is subject to the RSC review and approval or denial, NPP Staff shall promptly inform the owner and contractor in writing of the decision and document the decision and the reasons for the denial in the project file.

c. If the Change Order is approved, NPP Staff should prepare the Change Order for signature first by the homeowner and contractor and then by the Director of Community Development. The original signed Change Order should be placed in the project file, and copies should be transmitted to the homeowner and contractor. At this point, the work described in the Change Order may commence.

Homeowners must sign invoices for work completed.

G. DELAYS

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A delay is a failure to meet the timetable provided in the section of the agreement entitled "Performance and Payment Schedule". NPP Staff shall monitor projects for delays and, when necessary, devise corrective action for delinquencies.

H. DISPUTES

A dispute is a disagreement between the homeowner and the contractor, typically concerning satisfactory work completion, timeliness, or payment amounts, which can interfere with the progress of the project.

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a. The first responsibility of NPP Staff in relation to any dispute is to avoid involvement.

NPP Staff should remind the homeowner and the contractor that the NPP and City are not a party to the construction contract. The homeowner and contractor should therefore endeavor to resolve their dispute without outside involvement. It is helpful to refer the two parties back to the General Conditions of the contractor agreement, which sets forth a formal process for dispute resolution via correspondence.

b. Some disputes require mediation for resolution. To mediate the dispute, NPP Staff should complete the following:

1) Schedule a meeting with the contractor and the homeowner at the City. 2) At the meeting, NPP Staff should remind the parties of the program goals. 3) The contractor and owner should explain the problem from their respective points of view.

Talking through the problem from each point of view can sometimes assist the parties in identifying ways to address the problem to each person’s satisfaction. In the event mediation fails to resolve the dispute, NPP Staff should again remind the two parties that the NPP and City are not a party to the agreement. However, NPP Staff may be able to make certain recommendations to the contractor and the homeowner in order to facilitate the completion of the rehabilitation work to the satisfaction of the owner. In the event that either party suggests or threatens litigation or is unwilling to fulfill their contractual obligations, NPP Staff shall advise the parties to exercise their rights as established within the General Conditions to the construction contract. When appropriate, NPP Staff may need to consult the City Attorney for advice on how and when to release contract funds depending on how each of the parties exercises their rights to terminate the contract agreement.

VIII. COMPLETION AND FINAL PAYMENT

The project completion and final payment process is intended to:

 Document completion of the work.
 Protect the homeowner from liens and title clouds.
 Assure prompt payment to the contractor.

When the contractor completes all work on the project, the contractor must submit an itemized invoice for all previously unpaid line items contained within the construction contract. NPP Staff will inspect Neighborhood Pride Program

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all completed work together with the homeowner. The NPP Staff Inspector will note any incomplete or unacceptable items on a punch-list form and give a signed copy to both the owner and the contractor for correction.

The contractor is responsible for:

 Obtaining building permits and inspections from the Building & Safety Department;  Obtaining and providing lien releases for work they performed, and from sub-contractors and material suppliers;
 Submission of contractor invoices on firm letterhead to NPP Staff; and  Providing the owner with a written one-year warranty certificate covering the materials and workmanship of all contracted items, and for all manufacturer’s instructions, documentation and warranties for all installed fixtures. Copy signed by owner & contractor to file.

The homeowner is responsible for:

 Monitoring the contractor’s work throughout the project;  Co-approval of payment requests from the contractor; and  Understanding grant and loan obligations.

NPP Staff is responsible for:

 Maintaining all project related documentation in the project files;  Conducting progress payment inspections to ensure that the quality of the work is acceptable;  Ensuring that the project file documents all work requiring permits with a copy of the City or State (State permits for mobile homes only) permit signed off by the City or State Building Inspector;
 Maintaining the project accounting in the project file;  Placing Lien Releases and Final Request for Payment in the project file;  Answering questions from owners and contractors regarding the NPP Guidelines, Implementation Procedures and other associated program documents;  Preparing Management Reports; and
 Preparing a Customer Survey for the homeowner upon the conclusion of the project. Signed copy to file.

35 days after construction completion and recordation of the Notice of Completion for the project, NPP Staff will follow-up with the homeowner and, if appropriate, make the final payment to the contractor of the 10% retention.

NPP Staff shall check with the homeowner for any construction deficiencies the owner feels should be corrected under the contract. If appropriate, NPP Staff should direct the contractor to make necessary corrections, which must be signed off by the homeowner. Staff should then release the 10% retention to the contractor.

IX. POST CONSTRUCTION

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The post construction phase concentrates on maintaining accurate records, safeguarding records, and servicing existing loans.

A. REQUIRED RECORDKEEPING AND FILES

Files shall be maintained to document the significant history of NPP activities for all projects. NPP Staff shall maintain these files for a period not less than five years following the repayment of loan funds or the completion of a grant-only project. Project files shall include, at a minimum:

 Section 1: Application Requirements – including the application, financial documentation, income determination, property documentation and demographic summary.  Section 2: Correspondence – including official correspondence, Environmental Review/SHPO Documentation and Environmental Remediation Documentation (where applicable).
 Section 3: Inspection Report & Work Description – including pre-construction documents, contractor eligibility documents, contract award documents and post construction documents.
 Section 4: Project Accounting – including project funding summary, non-construction costs, change orders, construction disbursement costs and construction disbursement processing checklist, purchase order request and receiving reports.  Section 5: Loan Underwriting & Grant Approval including the NPP Staff-prepared appraisal, PIRT, RSC report, RSC determination, and all executed loan and grant documents.
 Section 6: Project Contact Log including documentation on requests for demand, reconveyances, subordinations, and defaults. All notes – phone conversations with owner and/or contractor.

NPP Staff will keep copies of all solicitations for bids, contracts, women- and minority-owned business lists, solicitation lists, documentation of affirmative actions taken, and copies of any forms submitted by the contractor pursuant to the reporting requirements for a period of five (5) years.

Original loan documents (i.e. Promissory Note, Deed of Trust, mobile home title, and PIRT) are to be maintained in a secure and fire resistant location, if possible, at the office of the City Clerk of the Carson City Clerk’s Office. Copies of all original loan documents are to be maintained in the respective project files. The City maintains and grants access to its borrower information only in accordance with its internal security standards which restricts access to program personnel, or in response to a required official audit. When a loan is paid in full or is about to be paid in full, these documents will be released to a licensed escrow company, or in certain circumstances, they will be reconveyed directly to the borrower by NPP Staff.

B. PROJECT MATRIX (NEW DATABASE)

For each fiscal year, NPP Staff will maintain an active project matrix containing the case number, name, address, telephone number, racial/ethnic data, census tract, block group, household size, household income, income level (i.e. very low, low, moderate), housing cost burden percentage, year built, application date, inspection date, Work Description approval date, expected post- rehabilitation value, Loan Review Committee Approval Date, loan funds awarded, grant funds awarded, project soft costs (i.e. title, credit, lead-based paint testing, etc.), construction contract amount, contractor payment information, contract award date, notice to proceed date, final inspection date, recordation of Notice of Completion date, and project phase (i.e. pre-construction, construction, complete).

The project matrix shall be maintained by NPP Staff on an on-going basis.

Neighborhood Pride Program

30 Guidelines and Implementation Procedures
September 2024

C. LOAN DATABASE MAINTAINED FOR ALL PRIOR GRANT AND LOAN PROJECTS

In order to effectively manage the City’s Revolving Loan Account and to maintain an accurate record of all loan activity, an on-going loan database will be established to track loan funds from when they are first secured to when they are repaid (or charged off—in the event of default). The database will include, at a minimum, the borrower’s name, address, telephone number, Assessor’s Parcel Number, loan amount, interest rate, date of recordation of Deed of Trust, recordation number, date of recordation of Request for Notice, recordation number, and information pertaining to the following outcomes:

 Request(s) for Demand of Payoff;
 Reconveyances;
 Subordinations; and default
D. LOAN PAYOFFS

The City will generally receive a request for payoff amount when repayment occurs as part of a property sale, transfer or upon an event of acceleration as defined in the Promissory Note. The request will usually come in the form of a Request for Beneficiary’s Demand from an escrow company, title insurance company, or financial institution.

Due to potential errors and misunderstandings when discussing payoffs verbally, the City will provide a payoff demand only upon receipt of a written request. The City will communicate a payoff demand to the requestor only in writing.

E. RESPONDING TO A REQUEST FOR DEMAND

The following steps will be taken when the City has received a written request for a loan payoff demand:
 Upon receipt of the payoff demand, retrieve the loan file and review the loan agreement for repayment requirements. Check the comment section of the database for extenuating circumstances that may have been documented.
 Prepare a demand letter describing the principal balance, zero interest rate, date of loan, current date.
 Attach a copy of the request for beneficiary’s demand to the demand letter and send to the requesting party.
 Place a copy of the demand letter and the original request for beneficiary’s demand in the loan file.

F. RECONVEYING THE TRUST DEED OR MOBILEHOME TITLE AND REGISTRATION

After the City has received payment in full of “good” funds, the deed of trust will be released as a lien against the property. (“Good” means funds that are drawn on a title company, escrow company, or financial institution. Funds drawn on a personal account must be cleared through the bank before reconveying the deed of trust.) A Substitution of Trustee and Deed Reconveyance shall be prepared by NPP Staff to be recorded (the document will note the borrower’s name and current address). The documents shall be prepared for the City Manager or his/her designee signature and be sent directly to the County Recorder or to the entity that provided the payoff funds, such as the title or escrow company for recordation. Upon receipt of the recorded reconveyance document, a copy of the recorded reconveyance will be maintained in the closed loan file and the original reconveyance will be sent to the borrower.

Neighborhood Pride Program

31 Guidelines and Implementation Procedures
September 2024
G. RESPONDING TO A REQUEST FOR DEMAND

A borrower will be in default on the terms of the loan if they violate the conditions of the loan agreement. These default issues include the following:

 Failure to occupy the home as the borrower’s primary residence;  Selling or transferring the property by any means without prior approval of the City, except for the following exempt transfers:
(a) The transfer of the Property to the surviving joint tenant by devise, descent or operation of the law, on the death of a joint tenant; or (b) A transfer of the Property to the child or children of the Borrower upon death of the Borrower; or
(c) A transfer of the Property where the spouse becomes an owner of the property; or
(d) A transfer of the Property resulting from a decree of dissolution of marriage, legal separation or from an incidental property settlement agreement by which the spouse becomes an owner of the Property; or
(e) A transfer to an intervivos trust in which the Borrower is and remains the beneficiary and occupant of the property.
 Allowing the rehabilitated building (interior and/or exterior) to fall into disrepair or be kept unclean, unsafe, or out of compliance with current City building codes;  Non-payment of other mortgages, taxes, insurance, or Homeowner’s Association Dues;  Any further encumbrance of the property without the express written consent of the NPP Staff; and
 Obtaining a reverse mortgage agreement.

Because of the time required to monitor these issues, the NPP will generally enforce only those defaults that come to the attention of NPP Staff through the ongoing management of the loan portfolio.

H. SUBORDINATION

Subordinations to new first trust deed loans are not generally permitted. In the event that a borrower determines that it would be in their best interest to refinance their existing first trust deed loan to lower the interest rate and monthly payments without increasing the secured indebtedness of the first trust deed, Staff may consider recommending subordination to the City Manager or his/her designee. The staff may decline a request to subordinate at its sole discretion.

The NPP staff will consider subordination of loans under the following circumstances:

 Borrower will be refinancing their first mortgage at a reduced interest rate that results in lower monthly payments; and
 Borrower will not be withdrawing or using any equity for any reason (Note: Fees associated with the refinance may be included in the new first mortgage, provided that an apparent savings will be accrued to the owner over the term of the new loan versus remaining in their current mortgage).

The RSC generally will not recommend the approval of a subordination that involves any of the following:

Neighborhood Pride Program

32 Guidelines and Implementation Procedures
September 2024

 Withdrawal of equity;
 Subordination to a loan involving negative amortization;  Subordination to a variable rate mortgage loan or reverse mortgage loan;  Change of ownership, including adding new owners or co-signer(s) onto the loan or title; or
 The combined total of the new first mortgage loan and the City’s secured loan exceeds 90% of the appraised value of the borrower’s property.

The City’s loan will become immediately due and payable if the borrower at any time: 1.) takes out any other loan against the property in lieu of subordinating the City’s loan, or 2.) uses refinance proceeds to repay revolving or other debt.

I. CHARGE OFFS

A NPP loan is considered a charge-off if it has been deemed uncollectible. NPP Staff, in consultation with the City Attorney’s office, shall make every effort to pursue the City’s interest in the event of foreclosure, bankruptcy, or any scenario that involves the sale or transfer of the dwelling or the cessation of the borrower’s occupancy of the dwelling. In the even that a NPP loan becomes uncollectible, the status and disposition of the case must be accounted for in the loan database such that the loan is not reflected in the outstanding loan balance figures.

J. CLOSING THE LOAN FILE

After a loan has been paid in full and the corresponding deed of trust or mobilehome title has been reconveyed the loan file shall be closed. The loan database will be updated to reflect the status and disposition of the loan. Additionally, NPP Staff should ensure that proceeds from the closed loan file’s repayment are allocated to current project(s) as soon as possible and that revolving loan accounts are expended prior to drawing on any current-year CDBG funds. Closed files will be maintained for a period not less than five years.

K. PROGRAM GUIDELINES CHANGES AND MODIFICATIONS

Minor changes to these Program Guidelines involving administrative procedures or accommodation to adapt to regulatory changes may be performed with the approval of the City Manager or his/her designee and/or designee. All other changes require the approval of the Carson City Council.

CITY OF CARSON

File #: Version:

Report to Honorable Mayor and City Council
Tuesday, October 15, 2024, 5:00 PM
DISCUSSION 26. To: Honorable Mayor and City Council From: Dr. Khaleah K. Bradshaw, City Clerk CCO Option 1 Subject: CONSIDERATION OF ONLY LOCAL UNCONTESTED APPOINTMENTS TO THE CITY’SCOMMISSIONS, COMMITTEES, AND BOARDS, AND CITY AFFILIATED ORGANIZATIONS BY MAYOR ANDCITY COUNCIL AND CONSIDER ALL (CONTESTED AND UNCONTESTED) APPOINTMENTS TO ALLCOMMISSIONS EXCEPT PLANNING COMMISSION AND ENVIRONMENTAL COMMISSION (CITY COUNCIL) I. SUMMARY
This item is on the agenda to consider only uncontested appointments of City Commission, Committee, andBoard members in accordance with the City Charter, Article VI, by Mayor and City Council. (Exhibit 1) Also, consider all (contested and uncontested) appointments to all commissions except the PlanningCommission and Environmental Commission. Also, consider appointments to City Affiliated Organizations. Pursuant to Section 602 of the City Charter provides, in part, the mayor and each member of the city councilmay appoint one member to a position on each City board or City commission, and the remainingmembership positions shall be appointed by the mayor and approved by a majority of the city council,including the three alternates. At the October 1, 2024, City Council meeting, Mayor Davis-Holmes continued this item to a future meeting.

II. RECOMMENDATION
TAKE the following actions:

1. CONSIDER and only APPOINT uncontested members to the City Commissions, Committees, and Boards;

2. CONSIDER and APPOINT all (contested and uncontested) members to all commissions except Planning Commission and Environmental Commission;

3. CONSIDER and APPOINT members to City Affiliated Organizations;

4. DIRECT the City Clerk to notify all affected appointments of this action in writing;

5. IF APPLICABLE, DIRECT the City Clerk to post and publish in accordance with the Maddy Act III. ALTERNATIVES
N/A
701 East Carson Street
IV. BACKGROUND
Every two years after the municipal election, most Commission and Board appointments expire. As unscheduled vacancies occur and/or members are frequently absent, it is best practice to consider new appointments.

Invitations to submit an appointment application for all interested person(s) were posted in accordance with the Maddy Act. Applications for individuals requesting appointments were previously provided under separate cover to the Mayor and City Council.

V. FISCAL IMPACT
Funds for member stipends are already budgeted for Fiscal Year 2024-2025.

VI. EXHIBITS
Local Appointments List  Prepared by: Dr. Khaleah K. Bradshaw, City Clerk and Tomisha Haywood, Records Management Coordinator

Attachments
Exhibit 1 - October 15, 2024, Agenda Report.pdf
*
** M
a
Mayor's uncontested
Denotes vacated seat
I. COMMISSIONS
[1] Economic Development Commission
Established by: Ordinance No. 00-1191. §1 (CMC §27104.1); Ordinance No. 21-2108 Membership:

Qualification:

Meetings:

Staff Liaison:

Support Staff:

Appointed Term Expires
Aldridge Jr., Ray (LDH)** 12-06-22 11-30-24
Childers, Christopher (CH) 12-06-22 11-30-24
Embry, Darren (LDH) 04-04-23 11-30-24
Kelley, Blake (LDH) 04-04-23 11-30-24
Jimenez, Trini (AR) 12-06-22 11-30-24
Pandolfo, Katie (JH) 12-06-22 11-30-24
Sparrow, Clyde (LDH) 04-04-23 11-30-24
Wallace, Deborah (LDH) 04-04-23 11-30-24
Watar, Nasser (JD) 04-04-23 11-30-24
Cordova, Ted (LDH) Alt. 1 04-04-23 11-30-24
Ibarra, Victor (LDH) Alt. 2 02-06-24 11-30-24
O'Leary, Danielle (LDH) Alt. 3 02-06-24 11-30-24

CITY OF CARSON

LOCAL APPOINTMENTS LIST FOR

COMMISSIONS, COMMITTEES, AND BOARDS
(Pursuant to Government Code Section 54970 et seq.)
NOTICE IS HEREBY GIVEN that the current terms for the following Commissioners, Committee and Board Members will expire as indicated for the respective bodies listed. Any interested resident of the City of Carson, California is eligible to serve on any of the below-named commissions, committees, or boards unless otherwise specified. Applications are available at the City Clerk's Office by request at (310) 952-1720.

The following appointed positions may receive compensation John Raymond, Asst. City Mgr x1773; Saied Naaseh, Dir. of Comm. Dev. x1770 Article VI, §602 of the City Charter: To be qualified for appointment, the member shall be a qualified elector of the City, shall be domiciled in the City for at least sixty (60) days immediately preceding their appointment, and shall continue to reside in the City for the duration of his or her tenure, unless otherwise provided by ordinance.

The mayor and each member of the city council may appoint one member to a position on each City board, committee or commission, and the remaining membership positions shall be appointed by the mayor and approved by a majority of the city council, including the three alternates.
9 members; 3 alternates
Shall be and remain a resident of, or have a place of employment or business in the City of Carson, and be at least 18 years of age. Shall include representatives of all major sectors of the Carson business community as determined in the sole discretion of the City Council.

Sandy Solis, Economic Development Commission Secretary x1325 1st Thursday, 8:00 a.m., Executive Conference Room
Agenda Report October 15, 2024 Exhibit 1 1
[2] Environmental Commission*
Established by: Ordinance No. 70-128; §1 (CMC §2750); Ordinance No. 21-2103 Membership:

Qualification:

Meetings:

Staff Liaison:

Support Staff:

Appointed Term Expires
Vacant (JH) 11-30-24
Swayzer, Ezekiel (LDH) 08-06-24 11-30-24
Hopson, Lillian (LDH)** 12-06-22 11-30-24
Tresvant, Christina (LDH) 07-05-23 11-30-24
Koons, William (JD) 02-07-23 11-30-24
Love, Roye (AR) 12-06-22 11-30-24
Vacant (LDH) 11-30-24
Taylor, Hourie (CH) 12-06-22 11-30-24
Watkins, Freeman (LDH) 04-04-23 11-30-24
Vacant (LDH) Alt. 1 11-30-24
Vacant (LDH) Alt. 2 11-30-24
Vacant (LDH) Alt. 3 11-30-24
[3] Human Relations Commission*
Established by:

Membership: 9 members (7 general, 2 youth); 3 alternates Qualification:

Meetings: 3rd Wednesday, 6:30 p.m., City Manager Conference Room Staff Liaison: Robert Lennox, Asst. City Manager x1728
Support Staff: Cac Le, Council Aide x1722
Appointed Term Expires
Junio, Teresita (LDH)** 02-06-24 11-30-24
Calhoun, Jill (AR) 12-06-22 11-30-24
Davenport, Kimberley (JH) 04-04-23 11-30-24
Keely, Tina (JD) 02-07-23 11-30-24
Ramos, Jessica (LDH) 04-04-23 11-30-24
Reed, Cassandra (CH) 12-06-22 11-30-24
Russ, Harriett (LDH) 04-04-23 11-30-24
Ifeacho, Dr. Chinyere (LDH) Alt. 1 04-04-23 11-30-24
Viernes, Irene (LDH) Alt. 2 04-04-23 11-30-24
Calidonio, Hector (LDH) *Pending Alt. 3 08-08-24 11-30-24 Atkins, GP (LDH) Youth 04-04-23 11-30-24
Lane, K'hari (LDH) Youth 04-04-23 11-30-24
9 members; 3 alternates
Reata Kulcsar, Innovation & Sustainability Manager x1312 Shall be and remain a resident of the City of Carson and be at least eighteen (18) years of age at the time of the member's appointment
Shall be a resident of the City of Carson. Youth members shall be 16-21 years of age, enrolled in school at time of appointment, maintain a 2.0 GPA, shall have interest in human relations.

Ordinance No. 74-294; Ordinance No. 87-812, §1; Ordinance No. 89-883,§1 1st Wednesday, 6:30 p.m. (Executive Conference Room)
Jessica Coria, Division Secretary x1823
Agenda Report October 15, 2024 Exhibit 1 2
[4] Parks, Recreation and Cultural Arts Commission*
Established by: Ordinance No. 69-65 (CMC §2735); Ordinance No. 21-2106 Membership: 9 members; 3 alternates
Qualification:

Meetings: Last Thursday, 6:30 p.m. (Executive Conference Room) Staff Liaison: Michael Whittiker Jr., Director of Community Services x3571 Support Staff: Kimberly Madrigal, Administrative Secretary x3581 Appointed Term Expires
Cainglet, Jesus-Alex (CH) 12-06-22 11-30-24
Cortado, Kimberly (JH) 06-20-23 11-30-24
Dahilig Jr., Cesar (LDH) 04-04-23 11-30-24
Lawrence, Shannon (LDH) 06-20-23 11-30-24
Gonzalez, Walter (LDH) 04-04-23 11-30-24
Hilliard, Kisa (JD) 02-07-23 11-30-24
Hunter, Edwina (AR) 12-06-22 11-30-24
Langston, DeAnthony (LDH) 04-04-23 11-30-24
Ramos, Oscar (LDH)** 01-17-23 11-30-24
Brown, Kelvin (LDH) Alt. 1 01-23-24 11-30-24
Johnson, Jo Jacqueline (LDH) Alt. 2 04-04-23 11-30-24
Brillantes, Rudolfo (LDH) Alt. 3 04-04-23 11-30-24
[5] Planning Commission*
Established by: Ordinance No. 13, §1 (CMC §2700); § 606 of the City Charter Membership: 9 members; 3 alternates
Qualification:

Monthly Meeting: 2nd and 4th Tuesday, 6:30 p.m. (City Council Chambers) Staff Liaison: Christopher Palmer, Planning Mgr. x1365; McKina Alexander, Sr. Planner x1326 Support Staff: Laura Gonzalez, Planning Secretary x1328 Appointed Term Expires
Diaz, Louie (JD) 02-07-23 11-30-24
Docdocil, Frederick (LDH)** 12-06-22 11-30-24
Guerra, Carlos (LDH) 04-04-23 11-30-24
Hernandez, Richard (AR) 12-06-22 11-30-24
Huff, Del (LDH) 04-04-23 11-30-24
Wilson, Leticia (LDH) 07-16-24 11-30-24
Mfume, DeQuita (LDH) 01-23-24 11-30-24
Johnson, Clarence (JH) 03-19-24 11-30-24
Thomas, Dianne (CH) 12-06-22 11-30-24
Montecarlo, Jaime (LDH) Alt. 1 04-02-24 11-30-24
Vacant (LDH) Alt. 2 11-30-24
Vacant (LDH) Alt. 3 11-30-24
Resident of the City of Carson
Resident of the City of Carson
Agenda Report October 15, 2024 Exhibit 1 3
[6] Public Relations Commission*
Established by: Ordinance No. 01-1239, §2 (CMC §27105.1) Membership: 9 members; 3 alternates
Qualification:

Meetings: 4th Tuesday, 12:00 p.m. (City Manager Conference Room) Staff Liaison: Margie Revilla-Garcia, Public Information Manager x1741 Support Staff: Christine Foisia, Senior Clerk x1740
Appointed Term Expires
Eatman, Sonya (LDH) Community Representative 04-04-23 11-30-24 Gomez, Freddie (LDH)** Community Representative 12-06-22 11-30-24 Stewart, Linda (LDH) Community Representative 04-04-23 11-30-24 Vacant (AR) Community Representative 11-30-24
Ross, Dorothy (JD) Public Relations Specialist 02-07-23 11-30-24 Nunley, Madalyn (LDH) Public Relations Specialist 04-04-23 11-30-24 Pitcher, Pamela (LDH) Public Relations Specialist 04-04-23 11-30-24 Smith, Byron (CH) Public Relations Specialist 03-06-24 11-30-24 Price, Dr. Denice (JH) Public Relations Specialist 04-04-23 11-30-24 Guillory, Rachelle (LDH) Alt. 1 04-04-23 11-30-24
Waddis, Dorcas (LDH) Alt. 2 04-04-23 11-30-24
Lustina, Lilibeth (LDH) Alt. 3 05-16-23 11-30-24
[7] Public Safety Commission*
Established by: Ordinance No. 99-1160 § 1; Ordinance No. 01-1239 § 1 (CMC §27103.6); Ordinance No. 21-2104
Membership: 9 members; 3 alternates
Qualification:

Meetings: 3rd Thursday, 6:30 p.m. (Executive Conference Room) Staff Liaison: Priscilla Palma, Division Secretary x1787 Support Staff: Vacant
Appointed Term Expires
Allen, Jeffrey (LDH) 04-04-23 11-30-24
Arnold, Keith (LDH) 04-04-23 11-30-24
Flinton, Lawrence (AR) 08-06-24 11-30-24
Dacus, Samuel (LDH) 04-04-23 11-30-24
Dorsey, Donnie (CH) 12-06-22 11-30-24
Lewis, Prentiss (JH) 04-04-23 11-30-24
Rivers, Angela (LDH) 04-04-23 11-30-24
Romero, Heidi (LDH)** 12-06-22 11-30-24
Cogut, Louis (JD) 08-06-24 11-30-24
Wilson, Michael (LDH) Alt. 1 05-16-23 11-30-24
Brown, Randy (LDH) Alt. 2 03-06-24 11-30-24
Childs, Aisha (LDH) Alt. 3 04-04-23 11-30-24
Shall be a resident of the City of Carson and be at least eighteen (18) years of age at the time of the member’s appointment.

Shall reside or be employed in the City of Carson and be at least eighteen (18) years of age at the time of the member’s appointment.

Agenda Report October 15, 2024 Exhibit 1 4
[8] Public Works Commission*
Established by: Ordinance No. 99-1181 § 2 (CMC § 2798.6) Membership: 9 members; 3 alternates
Qualification:

Meetings: 2nd Monday, 6:30 p.m. (Executive Conference Room) Staff Liaison: Gilbert Marquez, Principle City/Civil Engineer x1813 Support Staff: Taelour C. James, Division Secretary x1801 Appointed Term Expires
Baddeley, Kevin (AR) 12-06-22 11-30-24
Calhoun, James (JD) 02-07-23 11-30-24
Fe'esago, Uli (LDH) 04-04-23 11-30-24
McNichols, Ryan (LDH)** 08-06-24 11-30-24
Howard, Kobii (LDH) 04-04-23 11-30-24
Benson, Melvin (CH) 07-18-23 11-30-24
Nweke, Chike (LDH) 07-16-24 11-30-24
Martin, Jr., Marion (LDH) 09-05-23 11-30-24
Vacant (JH) 11-30-24
Obiora, Emmanuel (LDH) Alt. 1 08-06-24 11-30-24
Cottrell, John (LDH) Alt. 2 04-04-23 11-30-24
Vacant (LDH) Alt. 3 11-30-24
[9] Senior Citizens Advisory Commission*
Established by: Ordinance No. 97-1119, § 1 (CMC § 2799.6) Membership: 11 members; 3 alternates
Qualification:

Meetings: 2nd Monday, 4:00 p.m. (Community Center, Carson/Dominguez room) Staff Liaison: Mike Whittiker Jr., Dir. of Comm. Srvs. x1780; Dani Cook, Human Srvs. Supv. X04/04/2380 Support Staff:

Appointed Term Expires
Graves, Shirley (LDH)** 05-16-23 11-30-24
Lopez, Delia (LDH) 11-21-23 11-30-24
Cole, Daniel (AR) 12-06-22 11-30-24
Dunn, Linda (LDH) 04-04-23 11-30-24
Bates, Billye (LDH) 05-16-23 11-30-24
Patterson, Patricia (LDH) 05-16-23 11-30-24
Ronquillo, Myrna (JD) 02-07-23 11-30-24
Ruiz-Raber, Julie (CH) 12-06-22 11-30-24
Seymore, Dr. Vergie (JH) 04-04-23 11-30-24
Simpson-Lott, Darlene (LDH) 04-04-23 11-30-24
Walker, Itelia (LDH) 04-04-23 11-30-24
Brown, LaRhonda (LDH) Alt. 1 04-02-24 11-30-24
Leverette, Ernestine (LDH) Alt. 2 06-06-23 11-30-24
Davis, Pauline (LDH) Alt. 3 08-06-24 11-30-24
Brenda Reed, Senior Clerk x1775;
Have interest, experience or ability in construction, transportation, traffic, or circulation areas to ensure that traffic, vehicle parking, bikeways, and transportation systems and other City facilities are regulated and constructed in a manner calculated to best provide for the safety and welfare of the public. Shall be and remain a resident of, or have a place of employment or business in, the City of Carson, and be at least eighteen (18) years of age at the time of the member’s appointment.

Resident of the City of Carson and be at least 50 years of age at the time of appointment.

Agenda Report October 15, 2024 Exhibit 1 5
[10] Veterans Affairs Commission*
Established by: Ordinance No. 99-1154, § 1 (CMC § 27102.6) Membership: 11 members; 3 alternates
Qualification:

Meetings: 3rd Monday, 6:00 p.m. (Veterans SportsComplex - Activity Room) Staff Liaison: Kisheen Tulloss, Council Aide x1711
Support Staff: Mikala Multiauaopele, Division Secretary x3557 Appointed Term Expires
Batucal, Arthur (JH) 04-04-23 11-30-24
Boyd, Robert (JD) 02-07-23 11-30-24
Branch, Jr., Roger (LDH) 04-04-23 11-30-24
Da Silva, Manuel (LDH) 04-04-23 11-30-24
Raber, Brian (CH) 12-06-22 11-30-24
Salomon, Emmanuel (LDH) 04-04-23 11-30-24
Galeon, Romeo (LDH)**Pending 08-06-24 11-30-24
Woods, Richard (LDH) 04-04-23 11-30-24
Woods, Thomas (LDH) 04-04-23 11-30-24
Seay, Al (LDH) 11-07-23 11-30-24
Wilvert, Karl (AR) 12-06-22 11-30-24
Vacant (LDH) Alt. 1 11-30-24
Vacant (LDH) Alt. 2 11-30-24
Mosequera, Nemie P. (LDH) Alt. 3 04-04-23 11-30-24
Shall be a resident of the City of Carson and be at least eighteen (18) years of age at the time of the member’s appointment.

Agenda Report October 15, 2024 Exhibit 1 6
[11] Women's Issues Commission*
Established by: Ordinance No. 02-1246, § 1 (CMC § 27106.6) Membership: 9 members; 3 alternates
Qualification:

Meetings: 4th Monday, 6:00 p.m. (City Manager Conference Room) Staff Liaison: Ravynne Staine, Council Aide x1733
Support Staff: Vacant
Appointed Term Expires
Dela Cruz-Manio, Connie (LDH) 04-04-23 11-30-24
Fielder, Yolanda (LDH) 04-04-23 11-30-24
Fields-Robinson, Dr. Leandrea (LDH)** 12-06-22 11-30-24 Foster, Carolyn (LDH) 04-04-23 11-30-24
Koons, Fe (JD) 02-07-23 11-30-24
Odom Houze, Susan (JH) 04-04-23 11-30-24
Price, Dr. Greta (AR) 12-06-22 11-30-24
Robinson, Prescious (CH) 12-06-22 11-30-24
Tresvant, Sheila (LDH) 04-04-23 11-30-24
Graves, Keichun (LDH) Alt. 1 06-06-23 11-30-24
Mackson, Monique (LDH) Alt. 2 06-06-23 11-30-24
Johnson, Veronica (LDH) Alt. 3 08-06-24 11-30-24
[12] Youth Commission*
Established by: Ordinance No. 98-1132, § 1 (CMC § 27100.6 ) Membership: 11 members; 3 alternates
Qualification:

Meetings: 2nd Wednesday, 7:00 p.m. (Executive Conference Room) Staff Liaison: Brian Legaspi, Council Aide x1721
Support Staff: Vacant
Appointed Term Expires
Mitchell, Hannah (LDH) 06-06-24 06-30-24
Moore, Joshua (JH) 06-06-24 06-30-24
Redway, Khristopher (LDH) 06-06-24 06-30-24
Estrada, Juan (LDH) 06-06-24 06-30-24
Villasana, Andrea (JD) 07-02-24 06-30-25
Vacant (LDH) 06-30-24
Colson, Lewis (LDH)** 06-06-24 06-30-24
Smith, Zoey (CH) 06-06-24 06-30-24
Williams, Liv (LDH) 06-06-24 06-30-24
Catchings, Erionna (AR) 06-06-24 06-30-24
Vacant (LDH) 06-30-24
Mitchell, Jazcidi (LDH) Alt. 1 06-06-24 06-30-24
Homna, Kayla (LDH) Alt. 2 06-06-24 06-30-24
Macias, Lea (LDH) Alt. 3 06-06-24 06-30-24
Resident of the City of Carson and be at least 13, but not more than 18 years of age at the time of appointment.

Shall be a resident of the City of Carson or work in the City of Carson during their tenure on the Commission and shall be at least eighteen (18) years of age at the time of the member’s appointment.

Agenda Report October 15, 2024 Exhibit 1 7
II. BOARDS & COMMITTEES
[13] Measure C and Measure K Budget Oversight Committee Established by:

Membership: 5 members; 2 alternates
Qualification: Resident of the City of Carson.

Meetings: 2nd Tuesday, 6:30p.m. (Community Center)
Staff Liaison: William Jefferson, Director of Finance x1756 Support Staff: Vicki Hernandez, Senior Clerk x1744
Appointed Term Expires
Dorsey-Reeves, Vera (CH) 04-04-23 11-30-24
Vacant (AR) 11-30-24
Hunter, Cynthia (LDH) 04-04-23 11-30-24
Momoli, Nora (JD) 02-07-23 11-30-24
Vacant (JH) 11-30-24
Addison, Rakeem (LDH) Alt. 1 04-04-23 11-30-24
Vacant (LDH) Alt. 2 11-30-24
[14] Mobilehome Park Rental Review Board*
Established by: Ordinance No. 79-485U, §4702; § 607 of the City Charter Membership:

Qualification:

Meetings: 2nd and 4th Wednesday, 6:30 p.m. (City Council Chambers) Staff Liaison: Tara Matthew, Interim Housing Program Manager x1708 Support Staff: Sandy Solis, Division Secretary x1325
Appointed Term Expires
Roberson, Kendrick (JH) At-large 04-04-23 11-30-24
Valdez, Daniel (JD) At-large 02-07-23 11-30-24
Vacant (AR) At-large 11-30-24
Clark Harris, Dr. Alice (LDH) 04-04-23 11-30-24
Muhammad, Nafis (LDH) 04-04-23 11-30-24
Perez, Karey (LDH) 04-04-23 11-30-24
Hayes, Phyllis (LDH) 04-04-23 11-30-24
Dzikowski, Barbara (LDH) Park owner 04-04-23 11-30-24
Forbath, Susy (LDH) Park owner 04-04-23 11-30-24
Horton, Maria (LDH) Park owner Alt. [1] 04-04-23 11-30-24 Trueblood, William (LDH) Park owner Alt. [2] 04-04-23 11-30-24 Gonzalez, Leonor (LDH)** Resident homeowner 11-21-23 11-30-24 King, Tom (CH) Resident homeowner 01-17-23 11-30-24
Davis, William (LDH) Resident homeowner Alt. [1] 04-04-23 11-30-24 Richardson, Sheila (LDH) Resident homeowner Alt. [2] 08-08-24 11-30-24 See membership.
7 members (2 resident homeowners, 2 park owners, 3 at-large who are residents of the City and not homeowners, park owners, landlords, property managers or tenants in multifamily housing); 8 alternates (2 resident homeowners, 2 park owners, 4 at-large) Article VI, §602 of the City Charter: To be qualified for appointment, the member shall be a qualified elector of the City, shall be domiciled in the City for at least sixty (60) days immediately preceding their appointment, and shall continue to reside in the City for the duration of his or her tenure, unless otherwise provided by ordinance.

The mayor and each member of the city council may appoint one member to a position on each City board, committee or commission, and the remaining membership positions shall be appointed by the mayor and approved by a majority of the city council, including the three alternates.

At-large Alt. [1]
At-large Alt. [2]
At-large Alt. [3]
Ordinance No. 09-1423 (CMC §61119); Amended by Resolution No. 19-027; Amended by Resolution No. 21-030
At-large Alt. [4]
Agenda Report October 15, 2024 Exhibit 1 8
[15] Relocation Appeals Board
Established by: Ordinance No. 74-313 (CMC § 21004)
Membership: 9 members; 3 alternates
Qualification: Resident of the City of Carson.

Meetings: Only when necessary
Staff Liaison:

Support Staff: Sandy Solis, Economic Development Liaison x1325 Appointed Term Expires
Batucal, Dennis (LDH) 04-04-23 11-30-24
Evans, Linda (LDH) 04-04-23 11-30-24
Tate, Dorothy (LDH)** 01-23-24 11-30-24
Guray, Jr., Tancredo "Jun" (JD) 02-07-23 11-30-24
Hemphill, Dr. Afia (LDH) 04-04-23 11-30-24
Anson, Jr., Oscar (LDH) 01-23-24 11-30-24
Vacant (CH) 11-30-24
[Vacant] (JH) 11-30-24
Vacant (AR) 11-30-24
Vacant (LDH) Alt. 1 11-30-24
Vacant (LDH) Alt. 2 11-30-24
Vacant (LDH) Alt. 3 11-30-24
Saied Naaseh, Director of Community Development x1770
Agenda Report October 15, 2024 Exhibit 1 9
III. SPECIAL COMMITTEE
[16] General Plan Advisory Committee
Established by Minute Action 10-03-17; Amended by Resolution No. 19-029; Amended by Resolution No. 21-031 Membership: 7 members; 2 alternates
Meetings: Only when necessary
Staff Liaison: McKina Alexander, Senior Planner x1326
Support Staff: Planning Technician x1327
Appointed Term Expires
Mayor Lula Davis-Holmes (LDH) 04-04-23 11-30-24
Councilmember Jim Dear (JD) 04-04-23 11-30-24
Brimmer, Charlotte (LDH)** 04-04-23 11-30-24
Dudley-Kimble, Monica (CH) 04-04-23 11-30-24
Gonzalez, Leonor (AR) 04-04-23 11-30-24
Hamilton, Dr. John (JH) 04-04-23 11-30-24
Sheriff Department Representative (LDH) 04-04-23 11-30-24 Cottrell-Fulbright, Lisa (LDH) Alt. 1 04-04-23 11-30-24 Lott, Aminika (LDH) Alt. 2 04-04-23 11-30-24
IV. SPECIAL BOARD
[17] Carson Reclamation Joint Powers Authority (CRJPA)
Established by Resolution No. 15-01-CRJPA; Resolution No. 21-02-CRJPA Membership: 5 members
Meetings: 1st Monday, 4:00 p.m. (Helen Kawagoe Council Chambers) Staff Liaison: John Raymond, Executive Director x1773
Support Staff: Sylvia Rubio, Executive Assistant x1318
Appointed Term Expires
Authority Chair Lula Davis-Holmes 06-07-21 06-07-26
Vice Chair Cedric Hicks 06-07-21 06-07-26
Board Member Ray Aldridge, Jr. 01-26-21 01-26-26
Board Member Lillian Hopson 01-21-21 01-21-26
Board Member Dianne Thomas 01-21-21 01-21-26
Agenda Report October 15, 2024 Exhibit 1 10
V. COUNCIL SUB-COMMITTEES
[18] Bingo/Fireworks/Refuse Ad Hoc Committee
Established by Minute Order 04-02-19
Appointed
Mayor Davis-Holmes 04-06-21
Councilmember Dear 04-06-21
[19] Community Development/Housing/Logistics & Transit Standing Committee Established by Minute Order 04-02-19
Appointed
Mayor Davis-Holmes 06-01-21
Councilmember Dear 06-01-21
[20] Dignity Health Sports Park/CSUDH/Community Center Standing Committee Established by Minute Order 04-02-19
Appointed
Councilmember Hicks 06-01-21
Mayor Pro Tempore Hilton 06-01-21
[21] Legislative Ad Hoc Committee
Established by Minute Order 02-16-21
Appointed
Mayor Davis-Holmes 07-16-24
Councilmember Hicks 07-16-24
[22] City Hall/Community Center Renovation Ad Hoc Committee Established by Minute Order 01-26-21
Appointed
Mayor Davis-Holmes 01-26-21
Mayor Pro Tempore Hilton 01-26-21
[23] Economic Development/E-Commerce Ad Hoc Committee
Establised by Minute Order 03-02-21
Appointed
Mayor Davis-Holmes 03-02-21
Councilmember Hicks 03-02-21
[24] Conditional Use Permit Ad Hoc Committee
Established by Minute Order 04-05-22
Appointed
Mayor Davis-Holmes 04-05-22
Mayor Pro Tempore Hilton 04-05-22
Agenda Report October 15, 2024 Exhibit 1 11
[25] Short Term Rentals Ad Hoc Committee
Established by Minute Order 03-02-21
Appointed
Mayor Davis-HolmesCouncilmember Hicks 03-02-21
Mayor Pro Tempore Hilton 03-02-21
[26] Housing Ad Hoc Committee
Established by Minute Order 03-16-21
Appointed
Mayor Davis-Holmes 03-16-21
Councilmember HiltonCouncilmember Dear 03-16-21
[27] Diversity, Equity and Inclusion Ad Hoc Committee
Established by Minute Order 09-07-21
Appointed
Mayor Pro Tempore Hilton 09-07-21
Councilmember Rojas 03-01-22
[28] Standard Management Procedures and Special Events Ad Hoc Committee Established by Minute Order 01-04-22
Appointed
Mayor Davis-Holmes 01-04-22
Mayor Pro Tempore Hilton 01-04-22
[29] Cell 2 Settlement Ad Hoc Committee
Established by Minute Order 02-07-22 (Carson Reclamation Authority) Appointed
Mayor Davis-HolmesAuthority Chair Lula Davis-Holmes 02-07-22 Mayor Pro Tempore HiltonBoard Member Dianne Thomas 02-07-22 [30] School Safety Ad Hoc Committee
Established by Minute Order 02-15-22
Appointed
Mayor Pro Tempore Hilton 02-15-22
Councilmember Rojas 02-15-22
Captain Jones/Lieutenant Bolder 02-15-22
[31] Carson Finance and Audit Committee
Established by Minute Order 06-20-23
Appointed
Mayor Davis-Holmes 06-20-23
Councilmember Rojas 06-20-23
[32] Short-Term Rentals Ad Hoc Committee
Established by Minute Order 10-03-23
Appointed
Mayor Davis-Holmes 10-03-23
Mayor Pro Tempore Hilton 10-03-23
[33] No Bail Policy Ad Hoc Committee
Established by Minute Order 10-03-23
Appointed
Mayor Pro Tempore Hilton 10-03-23
Councilmember Rojas 10-03-23
City Attorney Soltani 10-03-23
Agenda Report October 15, 2024 Exhibit 1 12
[34] Special Event Ad Hoc Committee
Established by Minute Order 06-06-24
Appointed
Mayor Davis-Holmes 06-06-24
Mayor Pro Tempore Dr. Hilton 06-06-24
[35] LA '28 Olympics Ad Hoc Committee
Established by Minute Order 07-16-24
Appointed
Mayor Davis-Holmes 07-16-24
Mayor Pro Tempore Dr. Hilton 07-16-24
VI. CITY AFFILIATED ORGANIZATIONS
[36] California Contract Cities Association
Appointed
Councilmember Dear Delegate 04-06-21
Councilmember Hicks Alt. 04-06-21
[37]
Appointed
Councilmember Hicks Delegate 11-15-22
Councilmember Dear Alt. 1 11-15-22
Staff Member Reata Kulcsar Alt. 2 11-15-22
[38] County of Los Angeles Public Library Commission
Appointed
Councilmember Dear Delegate 05-13-20
[39]
Appointed
Mayor Davis-Holmes Delegate 01-26-21
Councilmember Dear Alt. 01-26-21
[40]
Appointed Term Expires
Councilmember Dear Delegate 01-26-21 01-05-26
(effective 01-03-22)
Ord. No. 17-1633; LACCE Joint Powers Agreement (Authority) Clean Power Alliance
The District’s governing power is vested in its 35 members of the Board of Trustees. One trustee is appointed by each of the 34 cities and the County Board of Supervisors appoints one to represent unincorporated areas of Los Angeles County.

To be appointed, the member must reside in and be a resident voter of the representative city (or county for county member) in the District. Board member duties and responsibilities include setting policy, establishing the budget, approving expenditures, and retaining legal counsel. The vector Trustee appointment and term are governed by the State Health and Safety Code and begin and end on the first Monday in January. Additionally, the State Health and Safety Code does not allow for alternate members to be appointed.

Greater Los Angeles County Vector Control District (Formerly SE Mosquito Abatement)* Automatic designation of Mayor as Delegate per Health and Safety Code Section 4730. City Council as governing body, must select an alternate to act in place of presiding officer (Mayor) in absence, inability, or refusal to act.

County Sanitation Districts of Los Angeles (Dist. No. 8)* Agenda Report October 15, 2024 Exhibit 1 13
[41] L.A. County City Selection Committee
Appointed
Mayor Davis-Holmes Delegate 01-26-21
Mayor Pro Tempore Hilton Alt. 01-23-24
[42] League of California Cities
Appointed
Councilmember Rojas Delegate 03-01-22
Mayor Pro Tempore Hilton Alt. 1 01-26-21
Councilmember Dear Alt. 2 01-26-21
[43] League of California Cities (Los Angeles Co. Division) Appointed
Councilmember Dear Delegate 01-26-21
Mayor Pro Tempore Hilton Alt. 1 01-26-21
Councilmember Rojas Alt. 2 03-01-22
Per Government Code Section 50270, the membership of each such City Selection Committee shall consist of the Mayor of each city within the county. Members of the LA County City Selection Committee include the Mayor of each city within Los Angeles County. Each city appoints an elected official as a delegate to the City Selection Committee; it usually is the Mayor. The term of office for each Member of the LA County City Selection Committee coincides with City Mayor terms, and the Committee meets three or four times a year, at the call of the Chairman. Their duties are to appoint City representatives to such Boards, Commissions and Agencies as may be required by law, i.e., LAFCO, South Coast Air Quality Management District, Los Angeles County Metropolitan Transportation Authority, Los Angeles County Hazardous Waste Management Advisory Committee; and to nominate for appointment Members to the California Coastal Commission. Nominations for the City Selection Committee appointees to the MTA are made by the Sector Subcommittees for the Sectors whose representatives’ terms are expiring. The cities assigned to one of the four regions in Los Angeles County. Nominations for the City Selection Committee appointees to the MTA are made by the Sector Subcommittees for the Sectors whose representatives’ terms are expiring. The cities assigned to one of the four regions in Los Angeles County (North County/San Fernando Valley, San Gabriel Valley, Southeast Long Beach and Southwest Corridor) shall meet as a Sector Subcommittee. Each candidate with a majority weighted vote will then be nominated from that Sector for consideration for appointment to the MTA.

Agenda Report October 15, 2024 Exhibit 1 14
[44] National League of Cities
Appointed
Councilmember Hicks Delegate 01-26-21
Mayor Pro Tempore Hilton Alt. 1 01-26-21
Councilmember Dear Alt. 2 01-26-21
[45] South Bay Cities Council of Govts (Joint Powers Authority) Appointed
Councilmember Hicks Delegate 01-26-21
Councilmember Dear Alt. 01-26-21
[46] South Bay Workforce Investment Board
Appointed Term Expires
Ted Cordova Member 06-18-24 06-30-28
Jeffrey Jennison Member 06-18-24 06-30-28
Janice Jimenez Member 07-01-21 06-30-25
Tamala Lewis Member 07-01-19 06-30-23
Tami Lorenzen-Fanselow Member 07-01-19 06-30-23
[47] Southern California Association of Governments (SCAG) Appointed
Mayor Pro Tempore Hilton Delegate 01-26-21
Mayor Davis-Holmes Alt. 1 01-26-21
Councilmember Dear Alt. 2 01-26-21
[48] U.S. Conference of Mayors
Appointed
Mayor Davis-Holmes Delegate 01-26-21
Councilmember Rojas Alt. 1 03-01-22
Councilmember Hicks Alt. 2 01-26-21
[49] West Basin Water Association
Appointed
Councilmember Dear Delegate 01-26-21
Councilmember Hicks Alt. 01-26-21
[50] LGBTQ+ Ad Hoc Committee
Established by Minute Order 11-01-22
Appointed
Mayor Pro Tempore Hilton 11-01-22
Councilmember Rojas 11-01-22
Mayor Davis-Holmes Alternate
[51] Grocery Store Ad Hoc Committee
Established by Minute Order 06-18-24
Appointed
Mayor Pro Tempore Hilton Member 06-18-24
Councilmember Hicks Member 06-18-24
Agenda Report October 15, 2024 Exhibit 1 15