CITY OF CARSONHOUSING AUTHORITY/SUCCESSOR AGENCY/PUBLIC FINANCING AUTHORITY/CITY COUNCIL AGENDA Lula Davis-Holmes, Mayor
Jawane Hilton, Mayor Pro Tem and District 1 Councilmember Cedric L. Hicks, Sr., District 3 Councilmember Jim Dear, District 2 Councilmember Arleen Bocatija Rojas, District 4 Councilmember Dr. Khaleah Bradshaw, City Clerk Monica Cooper, City Treasurer “In accordance with the Americans with Disabilities Act of 1990, if you require a disability related modificationor accommodation to attend or participate in this meeting, including auxiliary aids or services, please call theCity Clerk’s office at 310-952-1720 at least 48 hours prior to the meeting.” (Government Code Section 54954.2) Treat everyone courteouslyListen to others respectfullyExercise self-controlGive open-minded consideration to all viewpointsFocus on the issues and avoid personalizing debateEmbrace respectful disagreement and dissent as democratic rights that are inherent components of an inclusivepublic process and tools for forging sound decisions RULES OF DECORUM:
1. No person attending a Public Meeting shall engage in disorderly or boisterous conduct, including but not limited toapplause, whistling, stamping of feet, booing, or making any loud, threatening, profane, abusive, personal,impertinent, or slanderous utterance-that disturbs, disrupts, or otherwise impedes the orderly conduct of themeeting.2. All remarks by members of the public shall be addressed to the Mayor or the Chair and not to any other memberof the public or to any single Council, Board or Commission Member unless in response to a question from thatMember.3. Signs, placards, banners, or other similar items shall not be permitted in the audience during a Public Meeting ifthe presence of such item disturbs, disrupts or otherwise impedes the orderly conduct of the meeting.4. All persons attending a Public Meeting shall remain seated in the seats provided, unless addressing the body atthe podium or entering or leaving the meeting.5. All persons attending a Public Meeting shall obey any lawful order of the Presiding Officer to enforce the Rules ofDecorum.
PUBLIC INFORMATION
The public may address the members of the City Council on any matters within the jurisdiction of the CityCouncil or on any items on the agenda of the City Council during the designated public comment periods.There will be two Oral Communication sessions: one for Agendized Items (comment about items ON theagenda) and the other for non-Agendized items (comment about items NOT on the Agenda). The OralCommunications portion of the agenda is limited to a duration of one hour unless otherwise approved by theCity Council. Comment time is normally 3 minutes depending on the number of speakers.
PUBLIC VIEWING AVAILABLE BY:
Livestream on the City’s website: The meeting will be streamed live over the i n t e r n e t v i a : w w w. c a r s o n c a . g o v o r o n Y o u t u b e : www.youtube.com/c/CityofCarsonCaliforniaOfficialYouTubePage Cable TV: Spectrum (Channel 35) and ATT (Channel 99)
IF YOU ARE NOT ABLE TO ATTEND THE MEETING IN-PERSON, PUBLIC COMMENTS CAN BE SUBMITTEDBEFORE THE MEETING AT/VIA:
TUESDAY, OCTOBER 15, 2024701 East Carson StreetCity Hall 5:00 PM
Email: Public comments can be emailed to [email protected]. The cut-off time to submit any emailcommunications is 3:00 p.m. on the day of the meeting.
Written: Written comments can be dropped off at the City Clerk’s Office or in the white box outside City Hall.The cut-off time to submit any written communications is 3:00 p.m. on the day of the meeting. Writtencomments dropped off at the City Clerk’s Office or at the white box or any email received will not be readaloud at Council Meeting but will be circulated to the City Council and incorporated into the record.
CALL TO ORDER: CITY COUNCIL/SUCCESSOR AGENCY/HOUSING AUTHORITY (5:00 pm)
ROLL CALL (CITY CLERK)
FLAG SALUTE
INVOCATION (Item 1)
1. MINISTER KITA HUTCHINS FROM GLORY CHRISTIAN FELLOWSHIP INTERNATIONAL CLOSED SESSION (Items 2 to 4)
REPORT ON ANY PUBLIC COMMENTS ON CLOSED SESSION ITEMS (CITY CLERK)
ANNOUNCEMENT OF CLOSED SESSION ITEMS (CITY ATTORNEY)
RECESS INTO CLOSED SESSION UNTIL 6:00 P.M. OR UNTIL THE END OF CLOSED SESSION, WHICHEVER OCCURS FIRST
2. CONFERENCE WITH LABOR NEGOTIATOR (CITY COUNCIL)
— A closed session will be held, pursuant to Government Code 54957.6, with City Manager, Assistant City Manager, and Human Resources Officer, its negotiators(s), regarding labor negotiations with AME, CPSA, and, AFSCME Local 809 and 1017 as well as Unclassified Management.
3. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (CITY COUNCIL) — A closed session will be held, pursuant to Government Code Section 54956.9(d)(1), to confer with legal counsel regarding pending litigation to which the City of Carson is a party. The title of such litigation is as follows: CAM-Carson, LLC v. Carson Reclamation Authority, City of Carson and Successor Agency to the Carson Redevelopment Agency, Los Angeles Superior Court Case No. 20STCV16461.
4. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (CITY COUNCIL) — A closed session will be held, pursuant to Government Code Section 54956.9(d)(2) or (d)(3) and (e)(1), because there is a significant exposure to litigation in 2 case(s)
RECONVENE TO OPEN SESSION AT 6:00 P.M. OR AT THE END OF CLOSED SESSION, WHICHEVER OCCURS FIRST
REPORT ON CLOSED SESSION ACTIONS (CITY ATTORNEY)
INTRODUCTIONS (MAYOR) (Item 5)
5. REPORT FROM CAPTAIN NORMAN OF CARSON SHERIFF'S STATION PRESENTATIONS (Items 6 - 9)
6. REMINDER OF CITY COUNCIL MEETING DATE CHANGE FROM NOVEMBER 5 TO NOVEMBER 6 DUE TO THE ELECTION
7. REMINDER OF CITY OF CARSON E-WASTE RECYCLING & PAPER SHREDDING EVENT
8. CERTIFICATE OF RECOGNITION TO JAKE GUZMAN FOR BEING AN OUTSTANDING 1ST GRADER AND SON
9. PRESENTATION OF A KEY TO THE CITY TO LULA JADE DUNIVANT
ORAL COMMUNICATIONS FOR MATTERS LISTED ON THE AGENDA (MEMBERS OF THE PUBLIC) (LIMITED TO
ONE HOUR)
The public may address the members of the City Council/Housing Authority/Successor Agency on any matters within the jurisdiction of the City Council/Housing Authority/Successor Agency or on any items on the agenda of the City Council/Housing Authority/Successor Agency, other than closed session matters, prior to any action taken on the agenda. Speakers are limited to no morethan three minutes, speaking once. Oral communications will be limited to one (1) hour unless extended by order of the Mayor with approval of the City Council.
APPROVAL OF MINUTES (Item 10)
10. APPROVAL OF THE CARSON CITY COUNCIL-SUCCESSOR AGENCY-HOUSING AUTHORITY OCTOBER 1, 2024 MINUTES (CITY COUNCIL)
RECOMMENDED ACTION
— APPROVE the minutes as listed.
CONSENT (Items 11 - 21)
ANY ITEM OR ITEMS MAY BE REMOVED FOR DISCUSSION
These items are considered to be routine items of business and have, therefore, been placed on the CONSENT CALENDAR. For items remaining on the CONSENT CALENDAR, a single motion to ADOPT the recommended action is in order.
11. CLAIM AND DEMANDS: CONSIDER APPROVAL OF RESOLUTION NO. 24-101 (CITY COUNCIL)
RECOMMENDED ACTION
— TO APPROVE RESOLUTION NO. 24-101
12. CARSON HOUSING AUTHORITY CLAIMS AND DEMANDS: CONSIDER APPROVAL OF RESOLUTION NO. 24-10-CHA (CITY
COUNCIL)
RECOMMENDED ACTION
— TO APPROVE RESOLUTION NO. 24-10-CHA
13. CARSON SUCCESSOR AGENCY CLAIMS AND DEMANDS: CONSIDER APPROVAL OF RESOLUTION NO. 24-10-CSA (CITY
COUNCIL)
RECOMMENDED ACTION
— TO APPROVE RESOLUTION NO. 24-10-CSA
14. CONSIDER MONTHLY INVESTMENT AND CASH REPORT FOR THE CITY OF CARSON, CARSON HOUSING AUTHORITY, CARSON SUCCESSOR AGENCY-MONTH ENDING SEPTEMBER 30, 2024 (CITY COUNCIL)
RECOMMENDED ACTION
— RECEIVE AND FILE
15. CONSIDER A REPORT ON ALL INTERDEPARTMENTAL BUDGET TRANSFERS APPROVED UNDER THE CITY MANAGER OR DESIGNEE AUTHORITY FOR THE MONTH OF SEPTEMBER 2024 PER ORDINANCE 24-2401 (CITY COUNCIL)
RECOMMENDED ACTION
— RECEIVE and FILE
16. CONSIDER A REPORT OF ALL CITY CONTRACTS APPROVED UNDER CITY MANAGER OR DESIGNEE AUTHORITY FOR THE PERIOD SEPTEMER 1, 202 THROUGH SEPTEMBER 30, 2024 PURSUANT TO CMC SECTION 2607 (CITY COUNCIL)
RECOMMENDED ACTION
— RECEIVE and FILE
17. CONSIDER AWARDING A CONTRACT SERVICE AGREEMENT WITH AMERICAN GLOBAL SECURITY INC., TO PROVIDE
BUILDING SECURITY SERVICES FOR THE CITY OF CARSON (CITY COUNCIL)
RECOMMENDED ACTION
— 1. AWARD American Global Security, Inc a three-year contract with two additional optional one-year extensions, to provide building security services to the City of Carson, for the period beginning November 11, 2024 through November 10, 2027, for a total cost not-to-exceed $2,660,542.87.
— 2. AUTHORIZE the Mayor to execute the agreement following approval as to form by the City Attorney.
18. CONSIDER APPROVAL OF A CONTRACT SERVICES AGREEMENT WITH RSG, INC. TO ASSIST IN THE PREPARATION OF THE
FIVE-YEAR CONSOLIDATED PLAN, ONE-YEAR ANNUAL ACTION PLAN, AND ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING
CHOICE (CITY COUNCIL)
RECOMMENDED ACTION
— 1. AWARD and APPROVE the proposed Contract Services Agreement with RSG, Inc. to provide professional services in preparation of the Consolidated Plan, One-Year Action Plan, and Analysis of Impediments to Fair Housing Choice, at a cost not to exceed $59,400
— 2. AUTHORIZE the Mayor to execute the Agreement following approval as to form by the City Attorney.
19. CONSIDERATION OF APPROVAL OF CONTRACT FOR RING CENTRAL UNIFIED COMMUNICATION SOFTWARE LICENSES, MAINTENANCE, AND SUPPORT WITH RINGCENTRAL, INC. (CITY COUNCIL)
RECOMMENDED ACTION
— 1. APPROVE a contract with RingCentral, Inc. for Ring Central unified communication software licenses, including software maintenance, and software support for a total contract amount not to exceed $238,955.40, for a term of 5 years; and
— 2. AUTHORIZE the Mayor to execute the contract after approval as to form by the City Attorney.
20. CONSIDER RECORDING A "NOTICE OF EXEMPTION" IN THE OFFICE OF THE LOS ANGELES COUNTY CLERK AND WITH THE STATE CLEARING HOUSE FOR PROJECT NO. 1649: TRAFFIC SIGNAL INTERSECTION UPGRADES - AVALON BOULEVARD AT VICTORIA STREET, MAIN STREET AT SEPULVEDA BOULEVARD, MAIN STREET AT 223RD STREET, AND FIGUEROA STREET AT TORRANCE BOULEVARD (CITY COUNCIL).
RECOMMENDED ACTION
— 1. MAKE the California Environmental Quality Act finding that the proposed Traffic Signal Intersection Upgrades – Avalon Blvd. at Victoria, Main St. at Sepulveda, Main St. at 223rd St., and Figueroa St. at Torrance Blvd. Project is categorically exempt pursuant to Section 15301 of the California Environmental Quality Act guidelines. — 2. AUTHORIZE staff to record the “Notice of Exemption” in the office of the Los Angeles County Clerk for Project No. 1649: Traffic Signal Intersection Upgrades – Avalon Blvd. at Victoria, Main St. at Sepulveda, Main St. at 233rd St., and Figueroa St. and Torrance Blvd. (Exhibit No. 2).
21. CONSIDER THE CHANGE IN FUNDING SOURCE FOR THE PREVIOUSLY APPROVED AGREEMENT WITH ONYX PAVING (CITY
COUNCIL)
RECOMMENDED ACTION
— 1. RECEIVE AND FILE
— 2. REAFFIRM AND APPROVE the agreement with Onyx Paving using paving maintenance CIP-General Funds.
SPECIAL ORDERS OF THE DAY (Item 22)
Public testimony is restricted to three minutes per speaker, speaking once (excepting applicants who are afforded a right of rebuttal, if desired), unless extended by order of the Mayor with the approval of the City Council.
22. PUBLIC HEARING TO CONSIDER AN AMENDMENT TO THE CITY'S PERMANENT LOCAL HOUSING ALLOCATION (PLHA) FIVE -YEAR PLAN AND CONSIDER ADOPTION OF RESOLUTION NO. 24-100 TO RE-ALLOCATE FUNDS BETWEEN ACTIVITES TWO
AND SIX FROM THE TOTAL GRANT ALLOCATION (CITY COUNCIL)
RECOMMENDED ACTION
— 1. OPEN the public Hearing, TAKE public Testimony, and Close the Public Hearing. — 2. ADOPT Resolution No. 24-100, "A Resolution of the City Council of the City of Carson, California, Amending the Five- Year Plan for the Permanent Local Housing Allocation Grant". — 3. AUTHORIZE the City Manager to (i) execute the second amendment to the Standard Agreement when prepared by HCD consistent with Resolution No. 24-100, and (ii) administer the program funds for each activity as per the Resolution and the second amendment.
DISCUSSION (Items 23 - 24)
23. CONSIDERATION OF ADOPTION OF REVISED NEIGHBORHOOD PRIDE PROGRAM GUIDELINES (CITY COUNCIL)
RECOMMENDED ACTION
— APPROVE the modified Neighborhood Pride Program guidelines.
24. CONSIDERATION OF ONLY LOCAL UNCONTESTED APPOINTMENTS TO THE CITY’S COMMISSIONS, COMMITTEES, AND
BOARDS, AND CITY AFFILIATED ORGANIZATIONS BY MAYOR AND CITY COUNCIL AND CONSIDER ALL (CONTESTED AND
UNCONTESTED) APPOINTMENTS TO ALL COMMISSIONS EXCEPT PLANNING COMMISSION AND ENVIRONMENTAL
COMMISSION (CITY COUNCIL)
RECOMMENDED ACTION
— 1. CONSIDER and only APPOINT uncontested members to the City Commissions, Committees, and Boards; — 2. CONSIDER and APPOINT all (contested and uncontested) members to all commissions except Planning Commission and Environmental Commission;
— 3. CONSIDER and APPOINT members to City Affiliated Organizations; — 4. DIRECT the City Clerk to notify all affected appointments of this action in writing; — 5. IF APPLICABLE, DIRECT the City Clerk to post and publish in accordance with the Maddy Act ORDINANCE SECOND READING (None)
MEMORIAL ADJOURNMENTS (None)
ORAL COMMUNICATIONS FOR MATTERS NOT LISTED ON THE AGENDA (MEMBERS OF THE PUBLIC) The public may at this time address the members of the City Council/Housing Authority/Successor Agency on any matters within the jurisdiction of the City Council/Housing Authority/Successor Agency. No action may be taken on non-agendized items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each, speaking once.
COUNCIL MEMBER REQUESTS TO ADD ITEMS TO FUTURE AGENDAS
ORAL COMMUNICATIONS (COUNCIL MEMBERS)
ANNOUNCEMENT OF UNFINISHED OR CONTINUED CLOSED SESSION ITEMS (AS NECESSARY)
RECESS TO CLOSED SESSION
RECONVENE TO OPEN SESSION
REPORT OF ACTIONS ON UNFINISHED OR CONTINUED CLOSED SESSION ITEMS
ADJOURNMENT
Date Posted: October 9, 2024
CITY OF CARSON
9-2024
FOR MORE INFORMATION, PLEASE CALL (310) 847-3500
Saturday, October 19, 2024
8:00 a.m. – 12:00 p.m.
City of Carson - City Hall Parking Lot
701 E. Carson Street, Carson, CA 90745
FREE
TO CARSON
RESIDENTS
PROOF OF CARSON
RESIDENCY REQUIRED
• All paper will be shredded on site, limit of 2 file boxes or 2 small bags per resident. No books, no 3-ring binders,
no metal clips or magazines.
• E- Waste Recycling limit of 4 items per household.
• Accepting televisions, computer monitors, laptops, tablets, cables/wires, cellphones, telephones, speakers, printers, fax machines, DVD players and microwaves.
ITEMS NOT
ACCEPTED:
Hazardous Waste,
Batteries,
Fluorescent Light
Bulbs, Glass
CITY OF CARSON
File #: Version:
Report to City Council, Successor Agency, andHousing Authority Tuesday, October 15, 2024, 5:00 PM
APPROVAL OF MINUTES 10. To: City Council, Successor Agency, and Housing Authority From: Dr. Khaleah K. Bradshaw, City Clerk CCO Administration Subject: DUPLICATE APPROVAL OF THE CARSON CITY COUNCIL-SUCCESSOR AGENCY-HOUSINGAUTHORITY OCTOBER 1, 2024 MINUTES I. SUMMARY
The City Clerk’s Office is seeking approval of the following minutes:
Tuesday, October 1, 2024 (Regular)
II. RECOMMENDATION
APPROVE the minutes as listed.
III. ALTERNATIVES
None.
IV. BACKGROUND
None.
V. FISCAL IMPACT
None.
VI. EXHIBITS
1. Minutes, October 1, 2024 (Regular)
Prepared by: Dr. Khaleah K. Bradshaw, City Clerk and Joy Simarago, Deputy City Clerk
701 East Carson Street
Attachments
Minutes - City Council Regular Meeting 10-01-2024.pdf
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CITY OF CARSON
File #: Version:
Report to Honorable Mayor and City Council
Tuesday, October 15, 2024, 5:00 PM
CONSENT 11. To: Honorable Mayor and City Council From: William Jefferson, Director of Finance FIN Accounting Subject: CLAIM AND DEMANDS: CONSIDER APPROVAL OF RESOLUTION NO. 24-101 I. SUMMARY
CLAIMS AND DEMANDS: RESOLUTION NO. 24-101, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OFCARSON RATIFYING CLAIMS AND DEMANDS IN THE AMOUNT OF $7,664,097.16, DEMAND CHECK NUMBERS215 THROUGH 216, 175302 THROUGH 175502.
II. RECOMMENDATION
TO APPROVE RESOLUTION NO. 24-101
III. ALTERNATIVES
NONE.
IV. BACKGROUND
THE CITY COUNCIL OF THE CITY OF CARSON DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1: The claims and demands have been reviewed and verified for accuracy and compliance with thebudget and applicable agreements and are hereby ratified in the amount herein after set forth, a copy of which isattached hereto as Exhibit No. 1. SECTION 2: On October 15, 2024, the City Council ratified the above demand numbers 215 through 216, 175302through 175502. The City Treasurer is hereby directed to pay out the funds named hereon, to each of the claimantslisted above, the amount of warrant appearing opposite their respective names, for the purpose stated on therespective demands, making a total of $7,664,097.16. SECTION 3: That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into thebook of original resolutions. PASSED, APPROVED, and ADOPTED this 15TH DAY OF OCTOBER, 2024. APPROVED AS TO FORM: ________________________________________Sunny K. Soltani, City Attorney 701 East Carson Street
CITY OF CARSON: _________________________________________Lula Davis-Holmes, Mayor ATTEST: _________________________________________Dr. Khaleah K. Bradshaw, City Clerk V. FISCAL IMPACT
CERTIFICATION In accordance with Section 37202 of the California Government Code, I hereby certify that the above demands areaccurate and that funds are available for payment thereof. I certify under penalty of perjury that the foregoing istrue and correct. EXECUTED THE 15TH DAY OF OCTOBER, 2024 AT CARSON, CALIFORNIA: ____________________________________ David C. Roberts, Jr., City Manager STATE OF CALIFORNIA )COUNTY OF LOS ANGELES ) ss.CITY OF CARSON ) I, Dr. Khaleah K. Bradshaw, City Clerk of the City of Carson, California, hereby attest to and certify that the foregoingresolution, being Resolution No. 24-101, adopted by the City of Carson City Council at its meeting held on October15, 2024 by the following vote: AYES: COUNCIL MEMBERS:NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: _____________________________________Dr. Khaleah K. Bradshaw, City Clerk VI. EXHIBITS
EXHIBIT NO. 1: DEMAND RESOLUTION #24-101
Attachments
Exhibit 1 Demand Register Reso# 24-101.pdf
City of Carson
AP CHECK RECONCILIATION REGISTER
Report generated: 10/02/2024 09:57
User: jmanalo
Program ID: apchkrcn
FOR CASH ACCOUNT: 100-99-999-999-1010- FOR: All CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 215 09/25/2024 WIRE 008361 THEMIS VIOLARIS 7,500.00 216 09/26/2024 WIRE 008408 RELIANT TALENT AGENCY LLC 10,000.00 175302 09/19/2024 PRINTED 002904 ADMINSURE INC 9,363.00 175303 09/19/2024 PRINTED 007077 ADVANCED IMAGING STRATEGI 1,653.12 175304 09/19/2024 PRINTED 005523 AMAZON CAPITAL SERVICES 823.18 175305 09/19/2024 PRINTED 000504 AMERICAN RED CROSS HEALTH 552.00 175306 09/19/2024 PRINTED 008395 ANDREA VILLASANA 50.00 175307 09/19/2024 PRINTED 007663 ARTHUR R. BATUCAL 50.00 175308 09/19/2024 PRINTED 000974 AT & T ALARM CIRCUITS 937.57 175309 09/19/2024 PRINTED 001924 THE BANK OF NEW YORK MELL 1,475.00 175310 09/19/2024 PRINTED 001762 ROGER BRANCH JR 50.00 175311 09/19/2024 PRINTED 000236 CITY OF LONG BEACH 7.13 175312 09/19/2024 PRINTED 007718 CLIVABETH PHOTOGRAPHY LLC 1,770.00 175313 09/19/2024 PRINTED 001629 CORTEZ GRAPHICS 308.70 175314 09/19/2024 PRINTED 004115 CSG CONSULTANTS INC 3,052.50 175315 09/19/2024 PRINTED 004824 MANUEL DASILVA 50.00 175316 09/19/2024 PRINTED 007492 DEFENDIFY 6,227.66 175317 09/19/2024 PRINTED 000358 DELL COMPUTER CORP 53,150.62 175318 09/19/2024 PRINTED 005053 RODRIGO RODRIGUEZ DIAZ 390.00 175319 09/19/2024 PRINTED 006876 DONS AUDIO VISUAL 966.50 175320 09/19/2024 PRINTED 007113 EPROMOS PROMOTIONAL PRODU 1,877.52 175321 09/19/2024 PRINTED 000355 FERGUSON ENTERPRISES INC 1,738.93 175322 09/19/2024 PRINTED 000105 FIREMASTER 1,875.00 175323 09/19/2024 PRINTED 000941 GOLDEN STATE WATER COMPAN 4,952.57 175324 09/19/2024 PRINTED 000793 GRAINGER 873.66 175325 09/19/2024 PRINTED 008394 HANNAH MITCHELL 50.00 175326 09/19/2024 PRINTED 008136 HARRELL'S, LLC 7,152.35 175327 09/19/2024 PRINTED 000234 THE HOME DEPOT INC 4,672.81 175328 09/19/2024 PRINTED 008390 JOSHUA MOORE 50.00 175329 09/19/2024 PRINTED 008397 KHRISTOPHER REDWAY 50.00 175330 09/19/2024 PRINTED 006525 KOA CORPORATION 14,112.00 175331 09/19/2024 PRINTED 000094 LAKESHORE LEARNING MATERI 499.56 175332 09/19/2024 PRINTED 008404 LEA MACIAS 50.00 175333 09/19/2024 PRINTED 008391 LEWIS COLSON 50.00 175334 09/19/2024 PRINTED 004284 LIFE INSURANCE COMPANY OF 31,547.70 175335 09/19/2024 PRINTED 004435 LINCOLN AQUATICS 651.56 175336 09/19/2024 PRINTED 000074 LOS ANGELES COUNTY SHERIF 254,553.94 175337 09/19/2024 PRINTED 006494 FELICIA MARTIN 84.81 175338 09/19/2024 PRINTED 008099 NGOZICHUKWU MORDI 9,450.00 175339 09/19/2024 PRINTED 000561 PUBLIC RISK MANAGEMENT AS 300.00 175340 09/19/2024 PRINTED 001081 BRIAN RABER 50.00 175341 09/19/2024 PRINTED 003829 REGIONAL TAP SERVICE CENT 54.27 175342 09/19/2024 PRINTED 010000 G & M OIL COMPANY 9,965.00 175343 09/19/2024 PRINTED 010000 RAMIL MINGUILLAN 250.00 175344 09/19/2024 PRINTED 000791 EMMANUEL A SALOMON 50.00 175345 09/19/2024 PRINTED 007632 SEAY, AL CARNEL 50.00 175346 09/19/2024 PRINTED 000211 SMART AND FINAL IRIS 606.71 175347 09/19/2024 PRINTED 001780 SOUTHERN COMPUTER WAREHOU 587.34 175348 09/19/2024 PRINTED 004977 CHARTER COMMUNICATION 1,736.15 175349 09/19/2024 PRINTED 000718 STAPLES ADVANTAGE 300.77 175350 09/19/2024 PRINTED 007585 STEVEN D SHOEMAKER 1,450.00 175351 09/19/2024 PRINTED 004017 TYLER TECHNOLOGIES 17,320.00 City of Carson
AP CHECK RECONCILIATION REGISTER
Report generated: 10/02/2024 09:57
User: jmanalo
Program ID: apchkrcn
FOR CASH ACCOUNT: 100-99-999-999-1010- FOR: All CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 175352 09/19/2024 PRINTED 006769 U S BANK CORPORATE PAYMEN 1,945.21 175353 09/19/2024 PRINTED 007730 URM TECHNOLOGIES, INC. 240.00 175354 09/19/2024 PRINTED 000562 THE WALKING MAN INC 1,750.00 175355 09/19/2024 PRINTED 002925 KARL WILVERT 50.00 175356 09/19/2024 PRINTED 004222 RICHARD WOODS JR 50.00 175357 09/19/2024 PRINTED 000544 ZEP MANUFACTURING CO 410.52 175358 09/25/2024 PRINTED 008179 CHENG-WEI PONG 10,995.00 175359 09/25/2024 PRINTED 008335 GOMEZ GROWERS INC. 241.46 175360 09/25/2024 PRINTED 007248 MARIA'S GARDEN CENTER & L 5,415.93 175361 09/25/2024 PRINTED 000037 MAYFLOWER DISTRIBUTING CO 147.54 175362 09/25/2024 PRINTED 007964 MOUR GROUP ENGINEERING + 200.00 175363 09/25/2024 PRINTED 008358 NTH GENERATION COMPUTING, 44,130.00 175364 09/25/2024 PRINTED 003832 PARS - PUBLIC AGENCY RETI 1,353.88 175365 09/25/2024 PRINTED 000460 PETES ROAD SERVICE INC 3,109.59 175366 09/25/2024 PRINTED 000746 PITNEY BOWES GLOBAL FINAN 15,000.00 175367 09/25/2024 PRINTED 008246 RA LUCAS COMPANY INC 1,144.40 175368 09/25/2024 PRINTED 008216 ROBERT HALF INC. 11,268.00 175369 09/25/2024 PRINTED 000419 RYDIN DECAL 1,053.02 175370 09/25/2024 PRINTED 000427 SAM'S CLUB DIRECT 602.91 175371 09/25/2024 PRINTED 000211 SMART AND FINAL IRIS 142.89 175372 09/25/2024 PRINTED 008152 SO CAL EQUIPMENT REPAIR, 2,567.63 175373 09/25/2024 PRINTED 000189 SOUTH COAST AIR QUALITY M 707.00 175374 09/25/2024 PRINTED 001751 VORTEX INDUSTRIES, LLC 576.26 175375 09/25/2024 PRINTED 000302 WAXIE SANITARY SUPPLY 378.91 175376 09/26/2024 PRINTED 000418 4IMPRINT INC 2,289.04 175377 09/26/2024 PRINTED 000801 ABILITY FIRST 750.00 175378 09/26/2024 PRINTED 008021 ABRAHAM I GONZALEZ 14,097.89 175379 09/26/2024 PRINTED 006659 AGRI-TURF DISTRIBUTING 450.64 175380 09/26/2024 PRINTED 007692 ALBERT A. WEBB ASSOCIATES 16,866.25 175381 09/26/2024 PRINTED 000797 ALESHIRE AND WYNDER LLP 166,701.39 175382 09/26/2024 PRINTED 000042 ALIN PARTY SUPPLY CO 527.30 175383 09/26/2024 PRINTED 004388 AIS TRUST ACCOUNT NEWPORT 621.12 175384 09/26/2024 PRINTED 007864 ALTA PLANNING + DESIGN, I 31,726.19 175385 09/26/2024 PRINTED 005523 AMAZON CAPITAL SERVICES 2,497.05 175386 09/26/2024 PRINTED 008151 AMER JAKHER 19,800.00 175387 09/26/2024 PRINTED 000495 AMERICAN SOCCER CO INC 19,542.45 175388 09/26/2024 PRINTED 006675 AMERICAN TRANSPORTATION S 16,626.98 175389 09/26/2024 PRINTED 008110 ARCHITECTURAL RESOURCES G 7,152.18 175390 09/26/2024 PRINTED 000967 MARIACHI ACADEMY OF CARSO 300.00 175391 09/26/2024 PRINTED 004410 B D WHITE TOP SOIL CO INC 545.74 175392 09/26/2024 PRINTED 007541 B&B DISCOUNT POOL & SPA S 2,185.79 175393 09/26/2024 PRINTED 008076 BEDROCK GROUP, INC 237,290.23 175394 09/26/2024 PRINTED 003242 BLACK KNIGHT PATROL, INC 900.00 175395 09/26/2024 PRINTED 001438 BLUE DIAMOND MATERIALS 1,211.23 175396 09/26/2024 PRINTED 000013 BOYS AND GIRLS CLUB OF CA 3,000.00 175397 09/26/2024 PRINTED 008413 BRITTENY EGLAND 550.00 175398 09/26/2024 PRINTED 001627 BSN SPORTS LLC 9,533.41 175399 09/26/2024 PRINTED 007436 CALHOUN, JILL 50.00 175400 09/26/2024 PRINTED 006307 CALIFORNIA PUMPCRETE INC 1,360.00 175401 09/26/2024 PRINTED 000140 CARL WARREN AND CO 704.28 175402 09/26/2024 PRINTED 008350 CARLOS PARRA 3,000.00 175403 09/26/2024 PRINTED 001170 CHEQUE GUARD 1,306.46 City of Carson
AP CHECK RECONCILIATION REGISTER
Report generated: 10/02/2024 09:57
User: jmanalo
Program ID: apchkrcn
FOR CASH ACCOUNT: 100-99-999-999-1010- FOR: All CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 175404 09/26/2024 PRINTED 001489 CHOURA VENUE SERVICES 16,214.96 175405 09/26/2024 PRINTED 004168 CIGNA BEHAVIORAL HEALTH I 681.45 175406 09/26/2024 PRINTED 007718 CLIVABETH PHOTOGRAPHY LLC 2,570.50 175407 09/26/2024 PRINTED 004351 COLANTUONO HIGHSMITH AND 3,239.00 175408 09/26/2024 PRINTED 008405 CORODATA SHREDDING INC. 59.00 175409 09/26/2024 PRINTED 001180 COUNTY OF LOS ANGELES 20,127.78 175410 09/26/2024 PRINTED 000259 CROWN TROPHY OF CYPRESS 232.74 175411 09/26/2024 PRINTED 003586 CS AND ASSOCIATES INC 2,195.00 175412 09/26/2024 PRINTED 004115 CSG CONSULTANTS INC 2,821.25 175413 09/26/2024 PRINTED 000268 DAILY JOURNAL CORP 6,512.33 175414 09/26/2024 PRINTED 006396 KIMBERLEY DAVENPORT 50.00 175415 09/26/2024 PRINTED 007176 DAVEY COACH SALES INC. 7,263.63 175416 09/26/2024 PRINTED 001174 DEPARTMENT OF TOXIC SUBTA 10,970.97 175417 09/26/2024 PRINTED 000534 DIRECTV 267.99 175418 09/26/2024 PRINTED 001155 DISH 136.46 175419 09/26/2024 PRINTED 006876 DONS AUDIO VISUAL 1,607.00 175420 09/26/2024 PRINTED 001105 EAGLE PORTABLES SANITATIO 2,445.25 175421 09/26/2024 PRINTED 001590 ENVIRONMENTAL SCIENCE ASS 2,576.00 175422 09/26/2024 PRINTED 008383 ERWIN VASQUEZ 600.00 175423 09/26/2024 PRINTED 000039 EWING IRRIGATION PRODUCTS 92.35 175424 09/26/2024 PRINTED 000039 EWING IRRIGATION PRODUCTS 896.26 175425 09/26/2024 PRINTED 008107 FCG CONSULTANTS INC 1,416.60 175426 09/26/2024 PRINTED 007224 FCS INTERNATIONAL, INC. 8,110.00 175427 09/26/2024 PRINTED 000355 FERGUSON ENTERPRISES INC 2,140.06 175428 09/26/2024 PRINTED 000221 FLEET PRIDE 311.42 175429 09/26/2024 PRINTED 008095 GANDY GLASS CO., INC. 1,401.11 175430 09/26/2024 PRINTED 006085 GARCIA, MARIA DE JESUS 72.13 175431 09/26/2024 PRINTED 001268 GBROS INC 196.96 175432 09/26/2024 PRINTED 000941 GOLDEN STATE WATER COMPAN 22,259.41 175433 09/26/2024 PRINTED 000793 GRAINGER 740.35 175434 09/26/2024 PRINTED 005525 GREENBERG TRAURIG LLP 21,255.00 175435 09/26/2024 PRINTED 008132 HASA INC 4,308.44 175436 09/26/2024 PRINTED 007378 HERC RENTALS INC. 8,990.83 175437 09/26/2024 PRINTED 000242 HINDERLITER DE LLAMAS AND 4,652.25 175438 09/26/2024 PRINTED 000234 THE HOME DEPOT INC 416.06 175439 09/26/2024 PRINTED 008160 HZS ENGINEERING INC 81,760.10 175440 09/26/2024 PRINTED 007918 ICAA SERVICES INC 699.00 175441 09/26/2024 PRINTED 007655 IDS GROUP, INC 9,175.00 175442 09/26/2024 PRINTED 001798 CHINYERE IFEACHO 50.00 175443 09/26/2024 PRINTED 003589 INFINITY CABLE PRODUCTS, 368.24 175444 09/26/2024 PRINTED 008314 INTERIOR PLUS, INC 47,000.30 175445 09/26/2024 PRINTED 007778 IRENE T. VIERNES 50.00 175446 09/26/2024 PRINTED 007103 JOE A. GONSALVES & SON 4,000.00 175447 09/26/2024 PRINTED 006528 JOHN CRUIKSHANK CONSULTAN 1,951.20 175448 09/26/2024 PRINTED 007829 JOHNSON CONTROLS 679,535.52 175449 09/26/2024 PRINTED 007688 JOKER PARTY SUPPLY, INC. 874.83 175450 09/26/2024 PRINTED 007672 KELLY PAPER COMPANY 250.48 175451 09/26/2024 PRINTED 008403 KOBII M. HOWARD 400.00 175452 09/26/2024 PRINTED 000663 LANGUAGE NETWORK 4,753.00 175453 09/26/2024 PRINTED 004428 LAWSON PRODUCTS INC 177.94 175454 09/26/2024 PRINTED 006731 LIFESTATION INC 2,229.09 175455 09/26/2024 PRINTED 000067 LOS ANGELES COUNTY DEPT O 108,215.88 City of Carson
AP CHECK RECONCILIATION REGISTER
Report generated: 10/02/2024 09:57
User: jmanalo
Program ID: apchkrcn
FOR CASH ACCOUNT: 100-99-999-999-1010- FOR: All CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 175456 09/26/2024 PRINTED 000411 LOS ANGELES COUNTY FIRE D 2,887.00 175457 09/26/2024 PRINTED 000074 LOS ANGELES COUNTY SHERIF 4,261,266.24 175458 09/26/2024 PRINTED 007248 MARIA'S GARDEN CENTER & L 2,205.66 175459 09/26/2024 PRINTED 007973 MARIPOSA LANDSCAPES, INC 24,036.00 175460 09/26/2024 PRINTED 008191 MATTHEWS FAMILY COUNSELIN 500.00 175461 09/26/2024 PRINTED 000040 MITY LITE INC 1,201.39 175462 09/26/2024 PRINTED 000599 MR HOSE INC 513.49 175463 09/26/2024 PRINTED 007268 NEARMAP US INC. 10,200.00 175464 09/26/2024 PRINTED 008369 OXIFFERIC CORPORATION 4,075.00 175465 09/26/2024 PRINTED 003832 PARS - PUBLIC AGENCY RETI 1,357.52 175466 09/26/2024 PRINTED 000460 PETES ROAD SERVICE INC 1,283.63 175467 09/26/2024 PRINTED 005066 R J NOBLE COMPANY 147,576.89 175468 09/26/2024 PRINTED 008230 RAJO, A CALIF. CORP 210.00 175469 09/26/2024 PRINTED 001255 JESSICA RAMOS 50.00 175470 09/26/2024 PRINTED 004145 CASSANDRA REED 50.00 175471 09/26/2024 PRINTED 008291 WESTERN EXTERMINATOR 4,999.00 175472 09/26/2024 PRINTED 010000 AECOM 420.00 175473 09/26/2024 PRINTED 010000 CENTER FOR CREATIVE LAND 500.00 175474 09/26/2024 PRINTED 010000 CHARTER SPECTRUM 360.00 175475 09/26/2024 PRINTED 010000 CLARINDA CAMPBELL 249.50 175476 09/26/2024 PRINTED 010000 MIKE TARIS 360.00 175477 09/26/2024 PRINTED 010000 SAN DIEGO ELECTRIC SIGN 120.00 175478 09/26/2024 PRINTED 010000 SOUTHERN CA GAS COMPANY 9,590.00 175479 09/26/2024 PRINTED 010000 SPINELLO INFRASTRUCURE WE 590.00 175480 09/26/2024 PRINTED 010000 SURVWEST, LLC 240.00 175481 09/26/2024 PRINTED 000750 RKA CONSULTING GROUP 5,015.41 175482 09/26/2024 PRINTED 008216 ROBERT HALF INC. 2,736.00 175483 09/26/2024 PRINTED 000057 ROBERT MCELROY LLC 19.99 175484 09/26/2024 PRINTED 001230 ROBERTSONS READY MIX CONC 8,331.85 175485 09/26/2024 PRINTED 001715 HARRIETT RUSS 50.00 175486 09/26/2024 PRINTED 007581 SALVADOR ORTEGA 400.00 175487 09/26/2024 PRINTED 000427 SAM'S CLUB DIRECT 204.54 175488 09/26/2024 PRINTED 001667 SEA COAST DESIGN GROUP IN 2,973.70 175489 09/26/2024 PRINTED 000211 SMART AND FINAL IRIS 225.31 175490 09/26/2024 PRINTED 000240 SOUTHERN CALIFORNIA EDISO 72,851.06 175491 09/26/2024 PRINTED 007386 KAISER FOUNDATION HEALTH 785.00 175492 09/26/2024 PRINTED 004417 SOCALGAS 45.94 175493 09/26/2024 PRINTED 000289 STATE OF CA DOJ/ACCTG OFF 165.00 175494 09/26/2024 PRINTED 007780 TERESITA J. JUNIO 50.00 175495 09/26/2024 PRINTED 000829 TEREX UTILITIES INC 20,470.83 175496 09/26/2024 PRINTED 008356 PACIFIC WOOD AND IRON, LL 6,310.00 175497 09/26/2024 PRINTED 007705 TRANSTECH ENGINEERS, INC. 793,817.99 175498 09/26/2024 PRINTED 004017 TYLER TECHNOLOGIES 25,129.50 175499 09/26/2024 PRINTED 006769 U S BANK CORPORATE PAYMEN 11,711.34 175500 09/26/2024 PRINTED 006769 CITY MANAGER 4,458.96 175501 09/26/2024 PRINTED 008334 VARITRONICS, LLC 2,230.95 175502 09/26/2024 PRINTED 000302 WAXIE SANITARY SUPPLY 1,495.95 203 CHECKS CASH ACCOUNT TOTAL 7,664,097.16 .00 City of Carson
AP CHECK RECONCILIATION REGISTER
Report generated: 10/02/2024 09:57
User: jmanalo
Program ID: apchkrcn
UNCLEARED CLEARED
203 CHECKS FINAL TOTAL 7,664,097.16 .00 ** END OF REPORT - Generated by Jane Manalo **
CITY OF CARSON
File #: Version:
Report to Honorable Mayor and City Council
Tuesday, October 15, 2024, 5:00 PM
CONSENT 12. To: Honorable Mayor and City Council From: William Jefferson, Director of Finance FIN Accounting Subject: CARSON HOUSING AUTHORITY CLAIMS AND DEMANDS: CONSIDER APPROVAL OFRESOLUTION NO. 24-10-CHA I. SUMMARY
CARSON HOUSING AUTHORITY: RESOLUTION NO. 24-10-CHA, A RESOLUTION OF THE CARSON HOUSINGAUTHORITY RATIFYING CLAIMS AND DEMANDS IN THE AMOUNT OF $21,022.89, DEMAND CHECK NUMBERSHA-002010 THROUGH HA-002013.
II. RECOMMENDATION
TO APPROVE RESOLUTION NO. 24-10-CHA
III. ALTERNATIVES
NONE.
IV. BACKGROUND
THE CARSON HOUSING AUTHORITY DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1: The claims and demands have been reviewed and verified for accuracy and compliance with thebudget and applicable agreements and are hereby ratified in the amount herein after set forth, a copy of which isattached hereto as Exhibit No. 1. SECTION 2: On October 15, 2024, the Carson Housing Authority ratified the above demand numbers HA-002010through HA-002013. The City Treasurer is hereby directed to pay out the funds named hereon, to each of theclaimants listed above, the amount of warrant appearing opposite their respective names, for the purpose statedon the respective demands, making a total of $21,022.89. SECTION 3: That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into thebook of original resolutions. PASSED, APPROVED, and ADOPTED this 15TH DAY OF OCTOBER, 2024. CARSON HOUSING AUTHORITY, acting as the successor housing agency of the CARSON REDEVELOPMENTAGENCY, a public body by:
701 East Carson Street
APPROVED AS TO FORM: ________________________________________Sunny K. Soltani, Agency Counsel CITY OF CARSON: _________________________________________Lula Davis-Holmes, Chairman ATTEST: _________________________________________Dr. Khaleah K. Bradshaw, Secretary V. FISCAL IMPACT
CERTIFICATION In accordance with Section 37202 of the California Government Code, I hereby certify that the above demands areaccurate and that funds are available for payment thereof. I certify under penalty of perjury that the foregoing istrue and correct. EXECUTED THE 15TH DAY OF OCTOBER, 2024 AT CARSON, CALIFORNIA: _________________________________________ David C. Roberts, Jr., Executive Director STATE OF CALIFORNIA )COUNTY OF LOS ANGELES ) ss.CITY OF CARSON ) I, Dr. Khaleah K. Bradshaw, Secretary of the Carson Housing Authority, California, hereby attest to and certify thatthe foregoing resolution, being Resolution No. 24-10-CHA, adopted by the City of Carson City Council at its meetingheld on October 15, 2024 by the following vote: AYES: AUTHORITY BOARD MEMBERS:NOES: AUTHORITY BOARD MEMBERS: ABSTAIN: AUTHORITY BOARD MEMBERS: ABSENT: AUTHORITY BOARD MEMBERS: _____________________________________Dr. Khaleah K. Bradshaw, Secretary VI. EXHIBITS
EXHIBIT NO. 1: DEMAND RESOLUTION #24-10-CHA
Attachments
Exhibit 1 CHA Demand Reso# 24-10-CHA.pdf
City of Carson
AP CHECK RECONCILIATION REGISTER
Report generated: 10/02/2024 10:01
User: jmanalo
Program ID: apchkrcn
FOR CASH ACCOUNT: 255-99-999-999-1012- FOR: All CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2010 09/17/2024 PRINTED 000423 AVALON COURTYARD, LLC 12,591.30 2011 09/17/2024 PRINTED 006884 LYFT, INC. 321.59 2012 09/19/2024 PRINTED 001924 THE BANK OF NEW YORK MELL 2,000.00 2013 09/26/2024 PRINTED 000547 CARSON TERRACE PARTNERS L 6,110.00 4 CHECKS CASH ACCOUNT TOTAL 21,022.89 .00 City of Carson
AP CHECK RECONCILIATION REGISTER
Report generated: 10/02/2024 10:01
User: jmanalo
Program ID: apchkrcn
UNCLEARED CLEARED
4 CHECKS FINAL TOTAL 21,022.89 .00 ** END OF REPORT - Generated by Jane Manalo **
CITY OF CARSON
File #: Version:
Report to Honorable Mayor and City Council
Tuesday, October 15, 2024, 5:00 PM
CONSENT 12. To: Honorable Mayor and City Council From: William Jefferson, Director of Finance FIN Accounting Subject: CARSON SUCCESSOR AGENCY CLAIMS AND DEMANDS: CONSIDER APPROVAL OFRESOLUTION NO. 24-10-CSA I. SUMMARY
CARSON SUCCESSOR AGENCY: RESOLUTION NO. 24-10-CSA, A RESOLUTION OF THE CARSON SUCCESSORAGENCY CLAIMS AND DEMANDS IN THE AMOUNT OF $7,721.20, DEMAND CHECK NUMBERS SA-001932THROUGH SA-001935.
II. RECOMMENDATION
TO APPROVE RESOLUTION NO. 24-10-CSA
III. ALTERNATIVES
NONE.
IV. BACKGROUND
THE CARSON SUCCESSOR AGENCY DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1: The claims and demands have been reviewed and verified for accuracy and compliance with thebudget and applicable agreements and are hereby ratified in the amount herein after set forth, a copy of which isattached hereto as Exhibit No. 1. SECTION 2: On October 15, 2024, the Carson Successor Agency ratified the above demand numbers SA-001932through SA-001935. The City Treasurer is hereby directed to pay out the funds named hereon, to each of theclaimants listed above, the amount of warrant appearing opposite their respective names, for the purpose statedon the respective demands, making a total of $7,721.20. SECTION 3: That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into thebook of original resolutions. PASSED, APPROVED, and ADOPTED this 15TH DAY OF OCTOBER, 2024. CARSON SUCCESSOR AGENCY, to the dissolved CARSON REDEVELOPMENT AGENCY, a public body APPROVED AS TO FORM:
701 East Carson Street
________________________________________Sunny K. Soltani, Agency Counsel CITY OF CARSON: _________________________________________Lula Davis-Holmes, Chairman ATTEST: _________________________________________Dr. Khaleah K. Bradshaw, Secretary V. FISCAL IMPACT
CERTIFICATION In accordance with Section 37202 of the California Government Code, I hereby certify that the above demands areaccurate and that funds are available for payment thereof. I certify under penalty of perjury that the foregoing istrue and correct. EXECUTED THE 15TH DAY OF OCTOBER, 2024 AT CARSON, CALIFORNIA: _________________________________________ David C. Roberts, Jr., Executive Director STATE OF CALIFORNIA )COUNTY OF LOS ANGELES ) ss.CITY OF CARSON ) I, Dr. Khaleah K. Bradshaw, Secretary of the Carson Successor Agency, California, hereby attest to and certify thatthe foregoing resolution, being Resolution No. 24-10-CSA, adopted by the City of Carson City Council at its meetingheld on October 15, 2024 by the following vote: AYES: AUTHORITY BOARD MEMBERS:NOES: AUTHORITY BOARD MEMBERS: ABSTAIN: AUTHORITY BOARD MEMBERS: ABSENT: AUTHORITY BOARD MEMBERS: _____________________________________Dr. Khaleah K. Bradshaw, Secretary VI. EXHIBITS
EXHIBIT NO. 1: DEMAND RESOLUTION #24-10-CSA
Attachments
Exhibit 1 CSA Demand Reso #24-10-CSA.pdf
City of Carson
AP CHECK RECONCILIATION REGISTER
Report generated: 10/02/2024 10:02
User: jmanalo
Program ID: apchkrcn
FOR CASH ACCOUNT: 782-99-999-999-1030- FOR: All CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 1932 09/05/2024 PRINTED 001924 THE BANK OF NEW YORK MELL 2,198.80 1933 09/17/2024 PRINTED 001924 THE BANK OF NEW YORK MELL 1,890.00 1934 09/26/2024 PRINTED 000797 ALESHIRE AND WYNDER LLP 1,632.40 1935 09/26/2024 PRINTED 001924 THE BANK OF NEW YORK MELL 2,000.00 4 CHECKS CASH ACCOUNT TOTAL 7,721.20 .00 City of Carson
AP CHECK RECONCILIATION REGISTER
Report generated: 10/02/2024 10:02
User: jmanalo
Program ID: apchkrcn
UNCLEARED CLEARED
4 CHECKS FINAL TOTAL 7,721.20 .00 ** END OF REPORT - Generated by Jane Manalo **
CITY OF CARSON
File #: Version:
Report to City Council, Successor Agency, andHousing Authority Tuesday, October 15, 2024, 5:00 PM
CONSENT 14. To: City Council, Successor Agency, and Housing Authority From: Monica Cooper, City Treasurer TREASURER Accounting Subject: CONSIDER MONTHLY INVESTMENT AND CASH REPORT FOR THE CITY OF CARSON,CARSON HOUSING AUTHORITY, CARSON SUCCESSOR AGENCY-MONTH ENDING SEPTEMBER 30, 2024(CITY COUNCIL) I. SUMMARY
Submitted to the Mayor and City Council is the monthly Investment and Cash Report for the City of Carson, former Successor Agency and Carson Housing Authority for the month ending September 30, 2024.
Following are the total reserves and cash on hand for the City of Carson and each Carson entity:
City of Carson reserves (Invested assets): $227,357,914.65 City of Carson available cash: $32,087,879.28 Restricted funds for the city of Carson include cash on had and reserves for the Successor Agency, Housing Authority and Co-Op Agreement:
Total City of Carson restricted funds: $27,565,561.60 II. RECOMMENDATION
Receive and File
III. ALTERNATIVES
Take another action the Council deems appropriate
IV. BACKGROUND
The Investment and Cash Report is submitted monthly to the Mayor and City Council to keep them informedabout the reserves and available cash for each Carson entity. This report encompasses reserves for the Cityof Carson, former Successor Agency, and the Housing Authority.
V. FISCAL IMPACT
None
VI. EXHIBITS
701 East Carson Street
1. Summary of Cash 2. City of Carson Investments 3. City of Carson Successor Agency Investments
Attachments
Cash rpt SEP 2024.pdf
CITY OF CARSON PORTFOLIO RESERVES SUMMARY SEP 2024.pdf
CITY OF CARSON PORTFOLIO RESERVES SUCCESSOR SUMMARY SEP 2024.pdf
Cash and Investment Report Summary
City of Carson, Carson Successor Agency, Carson Housing Authority September 30, 2024
Available Cash Invested Funds
General Fund $32,087,879.28 $227,357,914.65
Successor Agency (restricted revenue) $10,496,402.01 $7,508,477.89 Housing Authority (restricted revenue) $7,608,062.06
Co-Op Agreement (restricted revenue) $1,952,619.64
CITY OF CARSON PORTFOLIO RESERVES SUMMARY
FOR THE MONTH ENDING
SEPTEMBER 30, 2024
Description CUSIP/Ticker YTM @
Cost
Face
Amount/Shares Cost Value Market Value % of
Portfolio
Cash
BNY Cash Reserve Cash MM1159A 2.420 7,955,839.11 7,955,839.11 7,955,839.11 3.50 Preferred Premier Cash MM942 4.000 38,980,209.76 38,980,209.76 38,980,209.76 17.14 Sub Total / Average Cash 3.732 46,936,048.87 46,936,048.87 46,936,048.87 20.64 Certificate Of Deposit
American Express Natl BK 1.8 3/3/2025 02589ABM3 1.800 245,000.00 245,000.00 242,166.55 0.11 Eaglemark Saving Bank 2 3/2/2027 27004PCM3 2.000 245,000.00 245,000.00 234,585.34 0.11 East/West Bank 4.1 2/9/2025 178208467A 4.100 1,000,000.00 1,000,000.00 1,000,000.00 0.44 East/West Bank 4.1 2/9/2025 178740303A 4.100 1,000,000.00 1,000,000.00 1,000,000.00 0.44 East/West Bank 4.1 2/9/2025 1787740303A 4.100 1,000,000.00 1,000,000.00 1,000,000.00 0.44 East/West Bank 4.1 2/9/2025 17854698A 4.100 1,000,000.00 1,000,000.00 1,000,000.00 0.44 East/West Bank 4.1 2/9/2025 178659182 4.100 1,000,000.00 1,000,000.00 1,000,000.00 0.44 East/West Bank 4.15 1/24/2025 178064422A 4.150 2,000,000.00 2,000,000.00 2,000,000.00 0.88 East/West Bank 4.15 1/24/2025 178944242A 4.150 1,000,000.00 1,000,000.00 1,000,000.00 0.44 East/West Bank 4.15 1/24/2025 178502444A 4.150 2,000,000.00 2,000,000.00 2,000,000.00 0.88 East/West Bank 4.15 1/24/2025 178417994A 4.150 2,000,000.00 2,000,000.00 2,000,000.00 0.88 East/West Bank 4.15 1/24/2025 1178622841A 4.150 2,000,000.00 2,000,000.00 2,000,000.00 0.88 East/West Bank 4.6 11/2/2024 01-78585526 4.600 1,000,000.00 1,000,000.00 1,000,000.00 0.44 East/West Bank 4.6 11/2/2024 01-78800198 4.600 1,000,000.00 1,000,000.00 1,000,000.00 0.44 East/West Bank 4.6 11/2/2024 01-78225460 4.600 1,000,000.00 1,000,000.00 1,000,000.00 0.44 East/West Bank 4.6 11/3/2024 01-78002788 4.600 1,000,000.00 1,000,000.00 1,000,000.00 0.44 East/West Bank 4.6 11/4/2024 01-78011696 4.600 1,000,000.00 1,000,000.00 1,000,000.00 0.44 Preferred Bank 5.03 10/27/2024 30000006915 5.030 1,000,000.00 1,000,000.00 1,000,000.00 0.44 Preferred Bank 5.2 2/1/2025 6907A 5.200 1,000,000.00 1,000,000.00 1,000,000.00 0.44 Preferred Bank 5.22 10/26/2024 300691-E 5.220 1,000,000.00 1,000,000.00 1,000,000.00 0.44 Preferred Bank 5.22 10/26/2024 300683-J 5.220 1,000,000.00 1,000,000.00 1,000,000.00 0.44 Preferred Bank 5.22 10/28/2024 306119-G 5.220 1,000,000.00 1,000,000.00 1,000,000.00 0.44 Preferred Bank 5.22 10/29/2024 300000003703 5.220 1,000,000.00 1,000,000.00 1,000,000.00 0.44
Description CUSIP/Ticker YTM @
Cost
Face
Amount/Shares Cost Value Market Value % of
Portfolio
Preferred Bank 5.22 11/10/2024 7199-B 5.220 1,000,000.00 1,000,000.00 1,000,000.00 0.44 Preferred Bank 5.22 11/10/2024 7180-A 5.220 1,000,000.00 1,000,000.00 1,000,000.00 0.44 Preferred Bank 5.25 2/1/2025 6893A 5.250 1,000,000.00 1,000,000.00 1,000,000.00 0.44 Sallie Mae Bank/ Salt Lake 1 7/14/2026 7954507A7 1.000 250,000.00 250,000.00 237,412.60 0.11 Toyota Finl Svgs BK 1.05 10/21/2026 8923M-LW-9 1.050 245,000.00 245,000.00 231,371.19 0.11 USBS BANK1.05 10/27/2026 90348JV56 1.050 245,000.00 245,000.00 231,164.92 0.11 Sub Total / Average Certificate Of Deposit 4.425 29,230,000.00 29,230,000.00 29,176,700.60 12.86 Corporate
Bank of America 1.4 5/14/2026-22 06048WL99 1.400 300,000.00 300,000.00 283,662.00 0.13 BERKSHIRE HATHAWAY FIN 2.3 3/15/2027 084664CZ2 2.580 300,000.00 296,087.07 290,289.00 0.13 GOOGLE- Alphabet Inc. 1.998 8/15/2026 02079KAC1 2.000 300,000.00 299,972.90 290,751.00 0.13 John Deere Capital Corp 1.05 6/17/2026 24422EVR7-A 1.050 300,000.00 300,000.00 285,870.00 0.13 JPMORGAN CHASE CO 1.2 4/30/2026-23 48128G3G3 1.200 300,000.00 300,000.00 285,696.00 0.13 TARGET CORPORATION 1.95 1/15/2027 87612EBM7 1.990 500,000.00 499,063.55 480,210.00 0.22 Truist Bank 1.5 3/10/2025 89788JAA7 1.850 250,000.00 245,845.97 246,395.00 0.11 WestPac BKG Corp 1.019 11/18/2024 961214EU3 1.019 300,000.00 300,000.00 298,449.00 0.13 Sub Total / Average Corporate 1.660 2,550,000.00 2,540,969.49 2,461,322.00 1.12 Local Government Investment Pool
LAIF LGIP LGIP9143 4.750 35,105,090.34 35,105,090.34 35,105,090.34 15.44 Sub Total / Average Local Government Investment
Pool 4.750 35,105,090.34 35,105,090.34 35,105,090.34 15.44 Money Market
East/West Bank MM 22305 3.570 83,540,324.80 83,540,324.80 83,540,324.80 36.74 Sub Total / Average Money Market 3.570 83,540,324.80 83,540,324.80 83,540,324.80 36.74 US Agency
FAMC 0.77 12/6/2024 31422XQV7 0.770 996,450.64 996,450.64 989,166.59 0.44 FAMC 1.57 2/18/2025 31422XUH3 1.570 1,000,000.00 1,000,000.00 988,430.00 0.44 FAMC 2.3 3/8/2027 31422XVA7 2.300 1,000,000.00 1,000,000.00 965,640.00 0.44 FAMC 3 8/15/2025 31422XD74 3.280 1,000,000.00 992,106.27 991,020.00 0.44 FFCB 0.84 3/2/2026-21 3133EMSK9 0.907 1,000,000.00 996,743.00 959,760.00 0.44 FFCB 1.27 11/2/2026 3133ENCQ1 1.270 1,000,000.00 1,000,000.00 949,270.00 0.44 FFCB 1.43 11/23/2026-22 3133ENEM8 1.430 1,000,000.00 1,000,000.00 951,040.00 0.44 FFCB 1.53 1/26/2026 3133ENLDO 1.530 2,000,000.00 2,000,000.00 1,943,080.00 0.88 FHLB 1 3/26/2026-21 313ALMV3 1.000 1,000,000.00 1,000,000.00 958,040.00 0.44 FHLB 1 9/30/2026 3130AP6D2 1.000 1,000,000.00 1,000,000.00 945,830.00 0.44 FHLB 1.125 10/14/2026 313OAPBS3 1.125 1,000,000.00 1,000,000.00 948,110.00 0.44 Description CUSIP/Ticker YTM @
Cost
Face
Amount/Shares Cost Value Market Value % of
Portfolio
FHLB 1.13 7/20/2026 3130AN3R9 1.130 1,000,000.00 1,000,000.00 952,620.00 0.44 FHLB 1.3 11/24/2026-22 3130APU37 1.326 1,000,000.00 998,750.00 948,820.00 0.44 FHLB 1.31 10/28/2026 3130APLN3 1.310 1,000,000.00 1,000,000.00 950,810.00 0.44 FHLB 1.375 11/16/2026 3130APLP8 1.375 1,000,000.00 1,000,000.00 950,940.00 0.44 FHLB 1.5 1/27/2027 3130AQHM8 1.500 1,000,000.00 1,000,000.00 949,740.00 0.44 FHLB 5 10/18/2027 3130ATH34 5.000 1,000,000.00 1,000,000.00 1,000,180.00 0.44 FHLB 5.125 12/20/2024 3130AUHL1 5.125 1,000,000.00 1,000,000.00 998,930.00 0.44 FHLMC 2.05 3/17/2025 3134GXMJO 2.060 1,000,000.00 999,701.62 989,880.00 0.44 FHLMC 4.12 9/29/2025 3134GX2M5 4.145 1,000,000.00 999,273.00 999,390.00 0.44 FHLMC 5.1 10/28/2025 3134GX4R2 5.116 1,000,000.00 999,513.00 999,000.00 0.44 FHLMC 5.2 2/24/2026 3134GYH96 5.259 500,000.00 499,177.36 500,155.00 0.22 FHLMC 5.25 2/17/2026-24 3134GYJ86 5.268 500,000.00 499,750.00 500,300.00 0.22 Sub Total / Average US Agency 2.220 22,996,450.64 22,981,464.89 22,330,151.59 10.11 US Treasury
T-Bond 1.125 1/22/2025 91282CDS7 1.125 1,000,000.00 1,000,000.00 990,120.00 0.44 T-Bond 3.125 8/15/2025 91282CFE6 3.246 1,000,000.00 996,573.44 991,990.00 0.44 T-Bond 4.125 2/15/2027 91282CKA8 4.424 1,000,000.00 991,750.00 1,011,290.00 0.44 T-Note 3 7/15/2025 91282CEY3 4.739 2,000,000.00 1,966,765.62 1,983,720.00 0.88 T-Note 4 1/31/2029 91282CJW2 4.283 1,000,000.00 987,532.55 1,016,410.00 0.44 T-Note 4 2/25/2026 91282CGL9 4.469 1,000,000.00 989,003.13 1,002,700.00 0.44 Sub Total / Average US Treasury 3.861 7,000,000.00 6,931,624.74 6,996,230.00 3.08 Total / Average 3.747 227,357,914.65 227,265,523.13 226,545,868.20 100
CITY OF CARSON SUCCESSOR AGENCY PORTFOLIO RESERVES SUMMARY
FOR THE MONTH ENDING
SEPTEMBER 30, 2024
Description CUSIP/Ticker YTM @
Cost Face Amount/Shares Cost Value Market
Value
% of
Portfolio
Cash
Preferred Bank Cash MM0099 4.000 6,078,320.41 6,078,320.41 6,078,320.41 80.95 Sub Total / Average Cash 4.000 6,078,320.41 6,078,320.41 6,078,320.41 80.95 Local Government Investment Pool
LAIF LGIP LGIP9016 4.750 1,430,157.48 1,430,157.48 1,430,157.48 19.05 Sub Total / Average Local Government Investment
Pool 4.750 1,430,157.48 1,430,157.48 1,430,157.48 19.05 Total / Average 4.143 7,508,477.89 7,508,477.89 7,508,477.89 100
CITY OF CARSON
File #: Version:
Report to Honorable Mayor and City Council
Tuesday, October 15, 2024, 5:00 PM
CONSENT 15. To: Honorable Mayor and City Council From: William Jefferson, Director of Finance FIN Administration Subject: CONSIDER A REPORT ON ALL INTERDEPARTMENTAL BUDGET TRANSFERS APPROVEDUNDER THE CITY MANAGER OR DESIGNEE AUTHORITY FOR THE MONTH OF SEPTEMBER 2024 PERORDINANCE 24-2401 (CITY COUNCIL) I. SUMMARY
On February 20, 2024 (Item No. 27) Council approved the second reading of Ordinance 24 -2401 amending section 2955.1 (Budget Transfers) of Chapter 9.5 (Fiscal Administration) of Article II (Administration) of the Carson Municipal Code. Section 2 requires that once per month during a regular City Council meeting, a list of all interdepartmental budget transfers approved under City Manager authority, including any Departmental Director- approved transfers, shall be presented to the City Council. Staff are presenting to Council a report for interdepartmental transfers authorized by the City Manager or Designee for the period of September 1, 2024, through September 30, 2024 (Exhibit No. 1).
This staff report outlines departmental budget transfers for review by the City Council. It provides a comprehensive overview of the proposed transfers, their rationale, and the impact on departmental operations. The report aims to ensure transparency and fiscal responsibility in managing the city's budget.
II. RECOMMENDATION
RECEIVE and FILE this information.
III. ALTERNATIVES
TAKE another action the City Council deems appropriate and consistent with the requirement of the law.
IV. BACKGROUND
The city's budget is a critical tool for allocating resources to various departments and initiatives, ensuring theefficient delivery of services to residents. Throughout the fiscal year, departments may encounter unforeseencircumstances or evolving priorities that necessitate adjustments to their budgets. These adjustments ofteninvolve transferring funds between line items to address emerging needs or to capitalize on new opportunities. 701 East Carson Street
In compliance with city regulations, department directors may also approve interdepartmental budget transfers within their respective Departments on terms prescribed by the City Manager (subject to compliance with this section and applicable law), except that: (i) Department Directors shall not be permitted to approve any interdepartmental budget transfers involving personnel-related funds or expenditures, such as salaries or benefits; and (ii) the City Manager shall have authority to restrict (including by removing) the interdepartmental budget transfer authority of one or more Department Directors as deemed necessary in the City Manager’s sole discretion.
These requests undergo careful review to assess the justification, necessity, and potential impact of the proposed transfers. The City Manager's office then presents these requests to the City Council.
Attached as Exhibit 1 is the Interdepartmental Transfers Report for City Manager or Designee Authority executed in September of 2024.
Interdepartmental Transfers.
V. FISCAL IMPACT
None.
VI. EXHIBITS
1. Interdepartmental Transfers for September of 2024
Attachments
Exhibit No. 1 - Interdepartmental Transfers - September.pdf
INTRADEPARTMENTAL TRANSFERS
EFFECTIVE DATE DEPARTMENT ACCOUNT FROM AMOUNT
FROM ACCOUNT TO AMOUNT TO DESCRIPTION OF TRANSFER
9/12/2024 Public Safety 101-55-593-138-8007 $ 10,000.00 101-55-593-138-6004 10,000.00$ To allocate funds for four months of PLA consulting servcies related to Project 1731 City Hall Basement Renovation.
9/17/2024 Community Services 101-90-950-151-6027 $ 1,500.00 101-90-951-151-6009 1,500.00$ To purchase sports equipment from BSN.
EXHIBIT NO. 1
CITY OF CARSON
File #: Version:
Report to Honorable Mayor and City Council
Tuesday, October 15, 2024, 5:00 PM
CONSENT 16. To: Honorable Mayor and City Council From: William Jefferson, Director of Finance FIN Purchasing Subject: CONSIDER A REPORT OF ALL CITY CONTRACTS APPROVED UNDER CITY MANAGER ORDESIGNEE AUTHORITY FOR THE PERIOD SEPTEMER 1, 202 THROUGH SEPTEMBER 30, 2024 PURSUANTTO CMC SECTION 2607 (CITY COUNCIL) I. SUMMARY
On January 9, 2024 (Item No. 27), Council approved the final reading of Ordinance No. 23-2309 amending various section amending various sections of Chapter 6 (Purchasing System) of Article II (Administration) of the Carson Municipal Code. Section 2607 requires that all City Contracts approved under City Manager or Designee (Section 2605) authority be presented to Council monthly. Staff are presenting to Council a report for contracts authorized by the City Manager or Designee for the period September 1, 2024 through September 30, 2024.
II. RECOMMENDATION
RECEIVE and FILE this information.
III. ALTERNATIVES
TAKE another action as deemed appropriate by the City Council, consistent with the requirements of the law.
IV. BACKGROUND
The City of Carson (“City”) became a charter city as of November 6, 2018. All charter cities have the right to adopt and enforce ordinances, regulations and laws regarding municipal affairs, subject only to conflicting provisions in the federal and state Constitutions and to preemptive state law (California Constitution, Article XI, Section 5; Domar Elec. Inc. v. City of Los Angeles, 9 Cal.4th 161 (1994)).
On February 8, 2024, the Ordinance No. 23-209 went into effect following the applicable readings and protest period. As a result, one of the changes made to CMC Chapter 6 was the requirement to report all City Contracts entered into by authorization of the City Manager, or Designee, on a monthly basis to the Council.
Attached as Exhibit 1 is the Contract Report for City Manager or Designee Authority executed between September 1, 2024 through September 30, 2024.
V. FISCAL IMPACT
None.
701 East Carson Street
VI. EXHIBITS
1. Contract Report - September 2024
Attachments
Contract Report - September 2024.pdf
Signatory Holder Original/
Amendment
Contract
Number Vendor Name Vendor
Number Category Description of Service Sum Department Effective Date
(Attestation
Date ‐ pg 1)
Expiration Date
D ROBERTS Original 24 ‐225 CAL STATE DOMINGUEZ HILLS 760 CONSULTANT PROJECT CODER ‐ COMPUTER SCIENCE & ROBOTICS $31,600.00 COMMUNITY SERVICES 9/10/2024 12/31/2024 D ROBERTS Original 24 ‐226 SOCAL SURFACES, INC. 8398 CONSULTANT COURT RESURFACING, ANDERSON PARK $68,900.00 COMMUNITY SERVICES 9/12/2024 9/11/2025 D ROBERTS Original 24 ‐243 THEODORE BENITO DBA LXV ENTERPRISES 7612 CONSULTANT 2024 FILIPINO AMERICAN HISTORY MONTH $15,750.00 COMMUNITY SERVICES 9/24/2024 10/12/2024 D ROBERTS Original 24 ‐244 LIFE AND TIMES NETWORK INC 8264 CONSULTANT CARSON HISTORICAL MAGAZINE $15,435.00 ISPM 9/24/2024 10/15/2024 M WHITTIKER Original 24 ‐191 VIBE COLLECTIVE AGENCY LLC 8362 EVENT SERVICE PROVIDE AGREEMENT 2024 CAJUN BLUES FEST ‐ WHITE LINEN AFFAIR $13,500.00 COMMUNITY SERVICES 09/07/2024 * M WHITTIKER Original 24 ‐193 ERIC B. TALBERT 8351 EVENT SERVICE PROVIDE AGREEMENT 2024 CAJUN BLUES FEST ‐ WHITE LINEN AFFAIR $7,500.00 COMMUNITY SERVICES 09/07/2024 * M WHITTIKER Original 24 ‐200 ELAINE GIBBS 8360 EVENT SERVICE PROVIDE AGREEMENT 2024 CAJUN BLUES FEST ‐ WHITE LINEN AFFAIR $3,000.00 COMMUNITY SERVICES 09/07/2024 * M WHITTIKER Original 24 ‐202 LOUISIANA TO LOS ANGELES ORGANIZING COM 8017 EVENT SERVICE PROVIDE AGREEMENT 2024 CAJUN BLUES FEST ‐ WHITE LINEN AFFAIR $500.00 COMMUNITY SERVICES 09/07/2024 * M WHITTIKER Original 24 ‐203 KENNETH C SARA 7586 EVENT SERVICE PROVIDE AGREEMENT 2024 CAJUN BLUES FEST ‐ WHITE LINEN AFFAIR $1,200.00 COMMUNITY SERVICES 09/07/2024 * M WHITTIKER Original 24 ‐207 DAVID DESHAWN LEE JR DBA AMAZIBOOTH 7962 EVENT SERVICE PROVIDE AGREEMENT 2024 CAJUN BLUES FEST ‐ WHITE LINEN AFFAIR $900.00 COMMUNITY SERVICES 09/07/2024 * M WHITTIKER Original 24 ‐209 MIXONE SOUND 2703 EVENT SERVICE PROVIDE AGREEMENT 2024 CAJUN BLUES FEST ‐ WHITE LINEN AFFAIR $7,000.00 COMMUNITY SERVICES 09/07/2024 * M WHITTIKER Original 24 ‐210 KHADIJAH BLANCHE‐DIOP 7592 EVENT SERVICE PROVIDE AGREEMENT 2024 CAJUN BLUES FEST ‐ WHITE LINEN AFFAIR $2,335.00 COMMUNITY SERVICES 09/07/2024 * M WHITTIKER Original 24 ‐213 REQUEST LINE MUSIC 3304 EVENT SERVICE PROVIDE AGREEMENT 2024 CAJUN BLUES FEST ‐ WHITE LINEN AFFAIR $650.00 COMMUNITY SERVICES 09/07/2024 * M WHITTIKER Original 24 ‐214 MICHAEL ANTHONY PHILLIPS 8339 EVENT SERVICE PROVIDE AGREEMENT 2024 CAJUN BLUES FEST ‐ WHITE LINEN AFFAIR $3,750.00 COMMUNITY SERVICES 09/07/2024 * M WHITTIKER Original 24 ‐198 JUAN CARLOS REYNOSO 7648 EVENT SERVICE PROVIDE AGREEMENT 2024 COUNTRY WESTERN FAIR $900.00 COMMUNITY SERVICES 09/13/2024 * M WHITTIKER Original 24 ‐199 THEMIS VIOLARIS 8361 EVENT SERVICE PROVIDE AGREEMENT 2024 COUNTRY WESTERN FAIR $15,000.00 COMMUNITY SERVICES 09/13/2024 * M WHITTIKER Original 24 ‐208 WILLIE ROBINSON 7997 EVENT SERVICE PROVIDE AGREEMENT 2024 COUNTRY WESTERN FAIR $2,500.00 COMMUNITY SERVICES 09/13/2024 * M WHITTIKER Original 24 ‐212 MARK LIDDELL 8373 EVENT SERVICE PROVIDE AGREEMENT 2024 COUNTRY WESTERN FAIR $250.00 COMMUNITY SERVICES 09/13/2024 * M WHITTIKER Original 24 ‐215 JAMES RENE INTVELD 8372 EVENT SERVICE PROVIDE AGREEMENT 2024 COUNTRY WESTERN FAIR $3,250.00 COMMUNITY SERVICES 09/13/2024 * M WHITTIKER Original 24 ‐223 STEPHEN SAYER 8374 EVENT SERVICE PROVIDE AGREEMENT 2024 COUNTRY WESTERN FAIR $200.00 COMMUNITY SERVICES 09/13/24 * M WHITTIKER Original 24 ‐167 RODRIGO RODRIGUEZ DIAZ 5053 EVENT SERVICE PROVIDE AGREEMENT 2024 MARIACHI FIESTA $390.00 COMMUNITY SERVICES 09/27/2024 * M WHITTIKER Original 24 ‐178 CARLOS PARRA 8350 EVENT SERVICE PROVIDE AGREEMENT 2024 MARIACHI FIESTA $3,000.00 COMMUNITY SERVICES 09/27/2024 * M WHITTIKER Original 24 ‐179 SALVADOR ORTEGA 7581 EVENT SERVICE PROVIDE AGREEMENT 2024 MARIACHI FIESTA $400.00 COMMUNITY SERVICES 09/27/2024 * M WHITTIKER Original 24 ‐162 STEVEN D. SHOEMAKER 7585 EVENT SERVICE PROVIDE AGREEMENT 2024 MARIACHI FIESTA $1,450.00 COMMUNITY SERVICES 09/27/24 * M WHITTIKER Original 24 ‐221 ASOCIACION CULTURAL LOS ANGELES 967 EVENT SERVICE PROVIDE AGREEMENT 2024 MARIACHI FIESTA $300.00 COMMUNITY SERVICES 09/27/24 * M WHITTIKER Original 24 ‐222 ERWIN VASQUEZ 8383 EVENT SERVICE PROVIDE AGREEMENT 2024 MARIACHI FIESTA $600.00 COMMUNITY SERVICES 09/27/24 *
CITY OF CARSON
File #: Version:
Report to Honorable Mayor and City Council
Tuesday, October 15, 2024, 5:00 PM
CONSENT 17. To: Honorable Mayor and City Council From: Nora Garcia , Director of Public Safety & Emergency Management PS Emergency Management Subject: CONSIDER AWARDING A CONTRACT SERVICE AGREEMENT WITH AMERICAN GLOBALSECURITY INC., TO PROVIDE BUILDING SECURITY SERVICES FOR THE CITY OF CARSON (CITYCOUNCIL) I. SUMMARY
On August 22, 2024, staff issued a Request For Proposals (RFP), RFP 24-009, via Planet Bids for qualified firms to submit proposals to provide professional building security services for the City of Carson. After reviewing and evaluating each proposal to find a vendor who is a responsible choice, staff is recommending American Global Security, Inc., be awarded a three-year contract to provide building security services to the City of Carson for the period beginning November 11, 2024 through November 10, 2027, at a not-to-exceed contract sum of $2,660,542.87 with two additional optional one-year extensions at the sole discretion of the City and should the City exercise those options, the agreement has the potential of extending to November 10, 2029.
II. RECOMMENDATION
1. AWARD American Global Security, Inc a three-year contract with two additional optional one-year extensions, to provide building security services to the City of Carson, for the period beginning November 11, 2024 through November 10, 2027, for a total cost not-to-exceed $2,660,542.87.
2. AUTHORIZE the Mayor to execute the agreement following approval as to form by the City Attorney.
III. ALTERNATIVES
TAKE any other action the City Council deems appropriate that is consistent with the requirement of law.
IV. BACKGROUND
701 East Carson Street
Staff issued a Request for Proposal (RFP), RFP 24-009, on August 22, 2024, soliciting qualified vendors to provide Professional Building Security Services consisting of at least two (2) Supervisors and fifteen (15) Security Officers over the following City facilities: City Hall, Community Center, Corporate Yard, and other as-needed event-related services. The solicitation was advertised via PlanetBids, throughout the City’s facilities, on the City’s website, and in the local “Our Weekly” newspaper. The RFP gained heavy interest, recording twenty-seven (27) responses from interested firms at the September 12, 2024 10:00AM bid opening. Of the twenty-seven (27) responses received, at least two (2) of these firms have primary addresses in the City, and at least six (6) others have addresses within close neighboring cities such as: Los Angeles, Torrance, and Gardena. It should be noted that per Carson Municipal Code 2611.1, the local vendor preference is only applicable for contracts up to $100,000. Given the award amount, no local preference can not be applied in this bidding process.
Staff reviewed all twenty-seven (27) proposals and conducted a thorough two-part evaluation process consisting of evaluating, scoring, and ranking on the basis of completeness, compliance, qualifications, experience, past performance, work methodology, and cost, on a one-hundred (100) point scale. Out of the twenty-seven (27) proposals submitted, four (4) were short-listed for interviews conducted by City Staff to further investigate their qualifications, experience, past performance, and other relevant criteria. It should be noted that the local bidders did not have the capability to mobilize quickly to meet the needs of the city now and in the future as they do not have security guards on standby waiting for assignment and they would have to conduct a hiring process each time the City may need to adjust for coverage at facilities and events. Additionally, the local bidders were costly and did not offer the same advanced technology tools that the other bidders did, such as automated shift reports, live clock-in and out, and a 24/7 command center; just to name a few.
Interviews were conducted by the Director of Public Safety, Public Safety Supervisor, Sr. Administrative Analyst, and Emergency Management Specialist. At the conclusion of the evaluation interviews, the evaluation committee determined the following scoring:
Firm Name: Proposal Score:
A&A Security Group 89 points
Absolute International
Security, Inc. 89 points
American Global Security
Inc. 91 points
Quest National Security84 points
American Global Security Inc. (“AGS”) is one of the leading security service providers in the state with extensive experience providing professional building security services for California cities such as:
Pomona, Fontana, Malibu, and Calabasas to name a few. AGS prides themselves on their tenets of integrity, vigilance, and helpfulness when providing high-quality personal protection solutions throughout California, leveraging advanced daily reporting options, top-tier personnel of over seven-hundred (700) security guards, and hands-on training and oversight of their guards.
Staff is now seeking approval to award a three-year contract to American Global Security, Inc. to provide building security services to the City of Carson for the period beginning November 11, 2024 through November 10, 2027, at a not-to-exceed contract sum of $2,660,542.87, with two additional one-year extensions at the sole discretion of the City and should the City exercise those options, the agreement has the potential of extending to November 10, 2029. A copy of the City’s RFP No. 24-009 is included and available in the Purchasing Office.
V. FISCAL IMPACT
No fiscal impact. Funds have been allocated in account number 101-55-592-127-6004- to cover anticipated costs.
VI. EXHIBITS
1. Proposed Agreement with American Global Service
2. American Global Service proposal
3. RFP 24-009 Bid Packet
Attachments
1. Exhibit No. 1_Proposed American Global Security Contract.pdf
2. Exhibit No. 2_American Global Security Proposal.pdf
3. Exhibit No. 3_RFP 24-009 Bid Packet.pdf
CONTRACT SERVICES AGREEMENT
By and Between
CITY OF CARSON
and
AMERICAN GLOBAL SECURITY, INC.
Exhibit No. 1
01007.0001/644685.1 -1-
AGREEMENT FOR CONTRACT SERVICES
BETWEEN THE CITY OF CARSON AND
AMERICAN GLOBAL SECURITY, INC.
THIS AGREEMENT FOR CONTRACT SERVICES (herein “Agreement”) is made and entered into this ____ day of _____________, 2024 by and between the CITY OF CARSON, a California municipal corporation (“City”) and AMERICAN GLOBAL SECURITY, INC., a California corporation (“Consultant”). City and Consultant are sometimes hereinafter individually referred to as “Party” and hereinafter collectively referred to as the “Parties.”
RECITALS
A. City has sought, by issuance of a Request for Proposals or Invitation for Bids, the performance of the services defined and described particularly in Article 1 of this Agreement.
B. Consultant, following submission of a proposal or bid for the performance of the services defined and described particularly in Article 1 of this Agreement, was selected by the City to perform those services.
C. Pursuant to the City of Carson’s Municipal Code, City has authority to enter into and execute this Agreement.
D. The Parties desire to formalize the selection of Consultant for performance of those services defined and described particularly in Article 1 of this Agreement and desire that the terms of that performance be as particularly defined and described herein.
OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the parties agree as follows:
ARTICLE 1. SERVICES OF CONSULTANT
1.1 Scope of Services.
In compliance with all terms and conditions of this Agreement, the Consultant shall provide those services specified in the “Scope of Services” attached hereto as Exhibit “A” and incorporated herein by this reference, which may be referred to herein as the “services” or “work” hereunder.
As a material inducement to the City entering into this Agreement, Consultant represents and warrants that it has the qualifications, experience, and facilities necessary to properly perform the services required under this Agreement in a thorough, competent, and professional manner, and is experienced in performing the work and services contemplated herein. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described herein. Consultant covenants that it shall follow the highest professional standards in performing the work and services required hereunder and that all materials will be both of good quality as well as fit for the purpose intended. For purposes of this Agreement, the phrase “highest
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professional standards” shall mean those standards of practice recognized by one or more first- class firms performing similar work under similar circumstances.
1.2 Consultant’s Proposal.
The Scope of Service shall include the Consultant’s scope of work or bid which shall be incorporated herein by this reference as though fully set forth herein. In the event of any inconsistency between the terms of such proposal and this Agreement, the terms of this Agreement shall govern.
1.3 Compliance with Law.
Consultant shall keep itself informed concerning, and shall render all services hereunder in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental entity having jurisdiction in effect at the time service is rendered.
1.4 Licenses, Permits, Fees and Assessments.
Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Consultant’s performance of the services required by this Agreement, and shall indemnify, defend and hold harmless City, its officers, employees or agents of City, against any such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City hereunder.
1.5 Familiarity with Work.
By executing this Agreement, Consultant warrants that Consultant (i) has thoroughly investigated and considered the scope of services to be performed, (ii) has carefully considered how the services should be performed, and (iii) fully understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. If the services involve work upon any site, Consultant warrants that Consultant has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of services hereunder. Should the Consultant discover any latent or unknown conditions, which will materially affect the performance of the services hereunder, Consultant shall immediately inform the City of such fact and shall not proceed except at Consultant’s risk until written instructions are received from the Contract Officer.
1.6 Care of Work.
The Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City’s own negligence.
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1.7 Further Responsibilities of Parties.
Both parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both parties agree to act in good faith to execute all instruments, prepare all documents and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible for the service of the other.
1.8 Additional Services.
City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written order is first given by the Contract Officer to the Consultant, incorporating therein any adjustment in (i) the Contract Sum for the actual costs of the extra work, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Consultant. Any increase in compensation of up to ten percent (10%) of the Contract Sum or $25,000, whichever is less; or, in the time to perform of up to one hundred eighty (180) days, may be approved by the Contract Officer. Any greater increases, taken either separately or cumulatively, must be approved by the City Council. It is expressly understood by Consultant that the provisions of this Section shall not apply to services specifically set forth in the Scope of Services. Consultant hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Services may be more costly or time consuming than Consultant anticipates and that Consultant shall not be entitled to additional compensation therefor. City may in its sole and absolute discretion have similar work done by other contractors. No claims for an increase in the Contract Sum or time for performance shall be valid unless the procedures established in this Section are followed.
1.9 Special Requirements.
Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in the “Special Requirements” attached hereto as Exhibit “B” and incorporated herein by this reference. In the event of a conflict between the provisions of Exhibit “B” and any other provisions of this Agreement, the provisions of Exhibit “B” shall govern.
ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.
2.1 Contract Sum.
Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed Two Million Six Hundred Sixty Thousand Five Hundred Forty Two Dollars and Eighty Seven Cents ($2,660,542.87) (the “Contract Sum”), unless additional compensation is approved pursuant to Section 1.8.
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2.2 Method of Compensation.
The method of compensation may include: (i) a lump sum payment upon completion; (ii) payment in accordance with specified tasks or the percentage of completion of the services, less contract retention; (iii) payment for time and materials based upon the Consultant’s rates as specified in the Schedule of Compensation, provided that (a) time estimates are provided for the performance of sub tasks, (b) contract retention is maintained, and (c) the Contract Sum is not exceeded; or (iv) such other methods as may be specified in the Schedule of Compensation.
2.3 Reimbursable Expenses.
Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5, and only if specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Consultant at all project meetings reasonably deemed necessary by the City.
Coordination of the performance of the work with City is a critical component of the services. If Consultant is required to attend additional meetings to facilitate such coordination, Consultant shall not be entitled to any additional compensation for attending said meetings.
2.4 Invoices.
Each month Consultant shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month in a form approved by City’s Director of Finance.
By submitting an invoice for payment under this Agreement, Consultant is certifying compliance with all provisions of the Agreement. The invoice shall detail charges for all necessary and actual expenses by the following categories: labor (by sub-category), travel, materials, equipment, supplies, and sub-contractor contracts. Sub-contractor charges shall also be detailed by such categories. Consultant shall not invoice City for any duplicate services performed by more than one person.
City shall independently review each invoice submitted by the Consultant to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. Except as to any charges for work performed or expenses incurred by Consultant which are disputed by City, or as provided in Section 7.3, City will use its best efforts to cause Consultant to be paid within forty-five (45) days of receipt of Consultant’s correct and undisputed invoice; however, Consultant acknowledges and agrees that due to City warrant run procedures, the City cannot guarantee that payment will occur within this time period. In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Consultant for correction and resubmission. Review and payment by City for any invoice provided by the Consultant shall not constitute a waiver of any rights or remedies provided herein or any applicable law.
2.5 Waiver.
Payment to Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Consultant.
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ARTICLE 3. PERFORMANCE SCHEDULE
3.1 Time of Essence.
Time is of the essence in the performance of this Agreement.
3.2 Schedule of Performance.
Consultant shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the “Schedule of Performance” attached hereto as Exhibit “D” and incorporated herein by this reference. When requested by the Consultant, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer but not exceeding one hundred eighty (180) days cumulatively.
3.3 Force Majeure.
The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Consultant, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall Consultant be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Consultant’s sole remedy being extension of the Agreement pursuant to this Section.
3.4 Term.
Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until completion of the services but not exceeding one (1) years from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit “D”).
ARTICLE 4. COORDINATION OF WORK
4.1 Representatives and Personnel of Consultant.
The following principals of Consultant (“Principals”) are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith:
Sulaiman Abdul Wali Regional Vice President (Name) (Title)
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(Name) (Title)
(Name) (Title)
It is expressly understood that the experience, knowledge, capability and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement.
Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. All personnel of Consultant, and any authorized agents, shall at all times be under the exclusive direction and control of the Principals. For purposes of this Agreement, the foregoing Principals may not be replaced nor may their responsibilities be substantially reduced by Consultant without the express written approval of City. Additionally, Consultant shall utilize only competent personnel to perform services pursuant to this Agreement. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant’s staff and subcontractors, if any, assigned to perform the services required under this Agreement. Consultant shall notify City of any changes in Consultant’s staff and subcontractors, if any, assigned to perform the services required under this Agreement, prior to and during any such performance.
4.2 Status of Consultant.
Consultant shall have no authority to bind City in any manner, or to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. Consultant shall not at any time or in any manner represent that Consultant or any of Consultant’s officers, employees, or agents are in any manner officials, officers, employees or agents of City. Neither Consultant, nor any of Consultant’s officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Consultant expressly waives any claim Consultant may have to any such rights.
4.3 Contract Officer.
The Contract Officer shall be Nora A. Garcia, MPA, Director of Public Safety and Emergency Management, or as otherwise designated by the City Manager. It shall be the Consultant’s responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority, if specified in writing by the City Manager, to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement.
4.4 Independent Consultant.
Neither the City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or control of Consultant’s employees, servants, representatives or agents, or in fixing their number,
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compensation or hours of service. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Consultant in its business or otherwise or a joint venturer or a member of any joint enterprise with Consultant.
4.5 Prohibition Against Subcontracting or Assignment.
The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for the City to enter into this Agreement. Therefore, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Consultant, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release the Consultant or any surety of Consultant of any liability hereunder without the express consent of City.
ARTICLE 5. INSURANCE AND INDEMNIFICATION
5.1 Insurance Coverages.
The Consultant shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to City, during the entire term of this Agreement including any extension thereof, the following policies of insurance which shall cover all elected and appointed officers, employees and agents of City:
(a) General Liability Insurance (Coverage Form ISO CGL CG 00 01 or equivalent). A policy of comprehensive general liability insurance written on a per occurrence basis for bodily injury, personal injury and property damage. The policy of insurance shall be in an amount not less than $1,000,000.00 per occurrence or if a general aggregate limit is used, then the general aggregate limit shall be twice the occurrence limit. (b) Worker’s Compensation Insurance. A policy of worker’s compensation insurance in such amount as will fully comply with the laws of the State of California and which shall indemnify, insure and provide legal defense for the Consultant against any loss, claim or damage arising from any injuries or occupational diseases occurring to any worker employed by or any persons retained by the Consultant in the course of carrying out the work or services contemplated in this Agreement, with Employer’s Liability insurance coverage limits of at least $1,000,000.00.
(c) Automotive Insurance (Coverage Form ISO CA 00 01 including “any auto” and endorsement CA 0025 or equivalent). A policy of comprehensive automobile liability
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insurance written on a per occurrence for bodily injury and property damage in an amount not less than $1,000,000. Said policy shall include coverage for owned, non-owned, leased, hired cars and any automobile.
(d) Professional Liability. Professional liability insurance appropriate to the Consultant’s profession, as determined by the City’s Risk Manager, provided that the limits shall be no less than $1,000,000 per claim and no less than $1,000,000 general aggregate. This coverage may be written on a “claims made” basis, and must include coverage for contractual liability. The professional liability insurance required by this Agreement must be endorsed to be applicable to claims based upon, arising out of or related to services performed under this Agreement. The insurance must be maintained for at least 5 consecutive years following the completion of Consultant’s services or the termination of this Agreement. During this additional 5-year period, Consultant shall annually and upon request of the City submit written evidence of this continuous coverage.
(e) Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall include all of the requirements stated herein. (f) Additional Insurance. Policies of such other insurance, as may be required in the Special Requirements in Exhibit “B”.
(g) Broader Coverages and Higher Limits. Notwithstanding anything else herein to the contrary, if Consultant maintains broader coverages and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverages and/or higher limits maintained by Consultant.
5.2 General Insurance Requirements.
All of the above policies of insurance shall be primary insurance and shall name the City, its elected and appointed officers, employees and agents as additional insureds and any insurance maintained by City or its officers, employees or agents may apply in excess of, and not contribute with Consultant’s insurance. The insurer is deemed hereof to waive all rights of subrogation and contribution it may have against the City, its officers, employees and agents and their respective insurers. Moreover, the insurance policy must specify that where the primary insured does not satisfy the self-insured retention, any additional insured may satisfy the self-insured retention.
All of said policies of insurance shall provide that said insurance may not be amended or cancelled by the insurer or any party hereto without providing thirty (30) days prior written notice by certified mail return receipt requested to the City. In the event any of said policies of insurance are cancelled, the Consultant shall, prior to the cancellation date, submit new evidence of insurance in conformance with Section 5.1 to the Contract Officer.
No work or services under this Agreement shall commence until the Consultant has provided the City with Certificates of Insurance, additional insured endorsement forms or appropriate insurance binders evidencing the above insurance coverages and said Certificates of Insurance or binders are approved by the City. City reserves the right to inspect complete, certified copies of and endorsements to all required insurance policies at any time. Any failure to comply
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with the reporting or other provisions of the policies including breaches or warranties shall not affect coverage provided to City.
All certificates shall name the City as additional insured (providing the appropriate endorsement) and shall conform to the following “cancellation” notice:
CANCELLATION:
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE
CANCELLED BEFORE THE EXPIRATION DATED THEREOF,
THE ISSUING COMPANY SHALL MAIL THIRTY (30)-DAY
ADVANCE WRITTEN NOTICE TO CERTIFICATE HOLDER
NAMED HEREIN.
[to be initialed] ______________
Consultant Initials
City, its respective elected and appointed officers, directors, officials, employees, agents and volunteers are to be covered as additional insureds as respects: liability arising out of activities Consultant performs; products and completed operations of Consultant; premises owned, occupied or used by Consultant; or any automobiles owned, leased, hired or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded to City, and their respective elected and appointed officers, officials, employees or volunteers. Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.
Any deductibles or self-insured retentions must be declared to and approved by City. At the option of City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City or its respective elected or appointed officers, officials, employees and volunteers or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims. The Consultant agrees that the requirement to provide insurance shall not be construed as limiting in any way the extent to which the Consultant may be held responsible for the payment of damages to any persons or property resulting from the Consultant’s activities or the activities of any person or persons for which the Consultant is otherwise responsible nor shall it limit the Consultant’s indemnification liabilities as provided in Section 5.3.
In the event the Consultant subcontracts any portion of the work in compliance with Section 4.5 of this Agreement, the contract between the Consultant and such subcontractor shall require the subcontractor to maintain the same policies of insurance that the Consultant is required to maintain pursuant to Section 5.1, and such certificates and endorsements shall be provided to City.
5.3 Indemnification.
To the full extent permitted by law, Consultant agrees to indemnify, defend and hold harmless the City, its officers, employees and agents (“Indemnified Parties”) against, and will hold and save them and each of them harmless from, any and all actions, either judicial, administrative,
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arbitration or regulatory claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein “claims or liabilities”) that may be asserted or claimed by any person, firm or entity arising out of or in connection with the negligent performance of the work, operations or activities provided herein of Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or entity for which Consultant is legally liable (“indemnitors”), or arising from Consultant’s or indemnitors’ reckless or willful misconduct, or arising from Consultant’s or indemnitors’ negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement, and in connection therewith:
(a) Consultant will defend any action or actions filed in connection with any of said claims or liabilities and will pay all costs and expenses, including legal costs and attorneys’ fees incurred in connection therewith;
(b) Consultant will promptly pay any judgment rendered against the City, its officers, agents or employees for any such claims or liabilities arising out of or in connection with the negligent performance of or failure to perform such work, operations or activities of Consultant hereunder; and Consultant agrees to save and hold the City, its officers, agents, and employees harmless therefrom;
(c) In the event the City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Consultant for such damages or other claims arising out of or in connection with the negligent performance of or failure to perform the work, operation or activities of Consultant hereunder, Consultant agrees to pay to the City, its officers, agents or employees, any and all costs and expenses incurred by the City, its officers, agents or employees in such action or proceeding, including but not limited to, legal costs and attorneys’ fees.
Consultant shall incorporate similar indemnity agreements with its subcontractors and if it fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and failure of City to monitor compliance with these provisions shall not be a waiver hereof. This indemnification includes claims or liabilities arising from any negligent or wrongful act, error or omission, or reckless or willful misconduct of Consultant in the performance of professional services hereunder. The provisions of this Section do not apply to claims or liabilities occurring as a result of City’s sole negligence or willful acts or omissions, but, to the fullest extent permitted by law, shall apply to claims and liabilities resulting in part from City’s negligence, except that design professionals’ indemnity hereunder shall be limited to claims and liabilities arising out of the negligence, recklessness or willful misconduct of the design professional. The indemnity obligation shall be binding on successors and assigns of Consultant and shall survive termination of this Agreement.
5.4 Sufficiency of Insurer.
Insurance required by this Agreement shall be satisfactory only if issued by companies qualified to do business in California, rated “A-” or better in the most recent edition of Best Rating Guide, The Key Rating Guide or in the Federal Register, and only if they are of a financial category Class VII or better, unless such requirements are waived by the Risk Manager of the City (“Risk
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Manager”) due to unique circumstances. If this Agreement continues for more than 3 years duration, or in the event the risk manager determines that the work or services to be performed under this Agreement creates an increased or decreased risk of loss to the City, the Consultant agrees that the minimum limits of the insurance policies may be changed accordingly upon receipt of written notice from the Risk Manager.
ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION
6.1 Records.
Consultant shall keep, and require subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports, studies or other documents relating to the disbursements charged to City and services performed hereunder (the “books and records”), as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services. Any and all such documents shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit and make records and transcripts from such records. Such records shall be maintained for a period of three (3) years following completion of the services hereunder, and the City shall have access to such records in the event any audit is required. In the event of dissolution of Consultant’s business, custody of the books and records may be given to City, and access shall be provided by Consultant’s successor in interest. Notwithstanding the above, the Consultant shall fully cooperate with the City in providing access to the books and records if a public records request is made and disclosure is required by law including but not limited to the California Public Records Act.
6.2 Reports.
Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost of work and services to be performed pursuant to this Agreement. For this reason, Consultant agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the work or services contemplated herein or, if Consultant is providing design services, the cost of the project being designed, Consultant shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the estimated increased or decreased cost related thereto and, if Consultant is providing design services, the estimated increased or decreased cost estimate for the project being designed.
6.3 Ownership of Documents.
All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents and other materials (the “documents and materials”) prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement shall be the property of City and shall be delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of
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ownership use, reuse, or assignment of the documents and materials hereunder. Any use, reuse or assignment of such completed documents for other projects and/or use of uncompleted documents without specific written authorization by the Consultant will be at the City’s sole risk and without liability to Consultant, and Consultant’s guarantee and warranties shall not extend to such use, reuse or assignment. Consultant may retain copies of such documents for its own use. Consultant shall have the right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages resulting therefrom. Moreover, with respect to any documents and materials that may qualify as “works made for hire” as defined in 17 U.S.C. § 101, such documents and materials are hereby deemed “works made for hire” for the City.
6.4 Confidentiality and Release of Information.
(a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the Contract Officer.
(b) Consultant, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the Contract Officer or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered “voluntary” provided Consultant gives City notice of such court order or subpoena. (c) If Consultant, or any officer, employee, agent or subcontractor of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorneys fees, caused by or incurred as a result of Consultant’s conduct. (d) Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.
ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION
7.1 California Law.
This Agreement shall be interpreted, construed and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions
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concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Los Angeles, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in the County of Los Angeles, State of California.
7.2 Disputes; Default.
In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default. Instead, the City may give notice to Consultant of the default and the reasons for the default. The notice shall include the timeframe in which Consultant may cure the default.
This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if circumstances warrant. During the period of time that Consultant is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Consultant does not cure the default, the City may take necessary steps to terminate this Agreement under this Article. Any failure on the part of the City to give notice of the Consultant’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement.
7.3 Retention of Funds.
Consultant hereby authorizes City to deduct from any amount payable to Consultant (whether or not arising out of this Agreement) (i) any amounts the payment of which may be in dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by reason of Consultant’s acts or omissions in performing or failing to perform Consultant’s obligation under this Agreement. In the event that any claim is made by a third party, the amount or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear to be the basis for a claim of lien, City may withhold from any payment due, without liability for interest because of such withholding, an amount sufficient to cover such claim. The failure of City to exercise such right to deduct or to withhold shall not, however, affect the obligations of the Consultant to insure, indemnify, and protect City as elsewhere provided herein.
7.4 Waiver.
Waiver by any party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a waiver of any subsequent breach or violation of any provision of this Agreement.
Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver.
Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.
01007.0001/644685.1 -14-
7.5 Rights and Remedies are Cumulative.
Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party.
7.6 Legal Action.
In addition to any other rights or remedies, either party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary provision herein, Consultant shall file a statutory claim pursuant to Government Code Sections 905 et. seq. and 910 et. seq., in order to pursue a legal action under this Agreement.
7.7 Termination Prior to Expiration of Term.
This Section shall govern any termination of this Agreement except as specifically provided in the following Section for termination for cause. The City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days’ written notice to Consultant, except that where termination is due to the fault of the Consultant, the period of notice may be such shorter time as may be determined by the Contract Officer. In addition, the Consultant reserves the right to terminate this Agreement at any time, with or without cause, upon sixty (60) days’ written notice to City, except that where termination is due to the fault of the City, the period of notice may be such shorter time as the Consultant may determine. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Except where the Consultant has initiated termination, the Consultant shall be entitled to compensation for all services rendered prior to the effective date of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. In the event the Consultant has initiated termination, the Consultant shall be entitled to compensation only for the reasonable value of the work product actually produced hereunder. In the event of termination without cause pursuant to this Section, the terminating party need not provide the non-terminating party with the opportunity to cure pursuant to Section 7.2.
7.8 Termination for Default of Consultant.
If termination is due to the failure of the Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over the work and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Consultant for the purpose of set-off or partial payment of the amounts owed the City as previously stated.
01007.0001/644685.1 -15-
7.9 Attorneys’ Fees.
If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorney’s fees. Attorney’s fees shall include attorney’s fees on any appeal, and in addition a party entitled to attorney’s fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment.
ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION
8.1 Non-liability of City Officers and Employees.
No officer or employee of the City shall be personally liable to the Consultant, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Consultant or to its successor, or for breach of any obligation of the terms of this Agreement.
8.2 Conflict of Interest.
Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant’s performance of services under this Agreement. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the Contract Officer. Consultant agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement.
No officer or employee of the City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects her/his financial interest or the financial interest of any corporation, partnership or association in which (s)he is, directly or indirectly, interested, in violation of any State statute or regulation. The Consultant warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement.
8.3 Covenant Against Discrimination.
Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class.
01007.0001/644685.1 -16-
8.4 Unauthorized Aliens.
Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ such unauthorized aliens for the performance of work and/or services covered by this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys’ fees, incurred by City.
ARTICLE 9. MISCELLANEOUS PROVISIONS
9.1 Notices.
Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager and to the attention of the Contract Officer (with her/his name and City title), City of Carson, 701 East Carson, Carson, California 90745 and in the case of the Consultant, to the person(s) at the address designated on the execution page of this Agreement. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated at the time personally delivered or in seventy-two (72) hours from the time of mailing if mailed as provided in this Section.
9.2 Interpretation.
The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.
9.3 Counterparts.
This Agreement may be executed in any number of counterparts and each of such counterparts shall for all purposes be deemed to be an original, whether the signatures are originals, electronic, facsimiles or digital. All such counterparts shall together constitute but one and the same Agreement.
9.4 Integration; Amendment.
This Agreement including the attachments hereto is the entire, complete and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the parties, and none shall be used to interpret this Agreement. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Consultant and by the City Council. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.
01007.0001/644685.1 -17-
9.5 Severability.
In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless.
9.6 Warranty & Representation of Non-Collusion.
No official, officer, or employee of City has any financial interest, direct or indirect, in this Agreement, nor shall any official, officer, or employee of City participate in any decision relating to this Agreement which may affect his/her financial interest or the financial interest of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any State or municipal statute or regulation. The determination of “financial interest” shall be consistent with State law and shall not include interests found to be “remote” or “non-interests” pursuant to Government Code Sections 1091 or 1091.5. Consultant warrants and represents that it has not paid or given, and will not pay or give, to any third party including, but not limited to, any City official, officer, or employee, any money, consideration, or other thing of value as a result or consequence of obtaining or being awarded any agreement.
Consultant further warrants and represents that (s)he/it has not engaged in any act(s), omission(s), or other conduct or collusion that would result in the payment of any money, consideration, or other thing of value to any third party including, but not limited to, any City official, officer, or employee, as a result of consequence of obtaining or being awarded any agreement. Consultant is aware of and understands that any such act(s), omission(s) or other conduct resulting in such payment of money, consideration, or other thing of value will render this Agreement void and of no force or effect.
Consultant’s Authorized Initials _______
9.7 Corporate Authority.
The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties. [SIGNATURES ON FOLLOWING PAGE]
01007.0001/644685.1 -18-
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first-above written.
CITY:
CITY OF CARSON, a municipal corporation
Lula Davis-Holmes, Mayor
ATTEST:
Dr. Khaleah Bradshaw, City Clerk
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP
Sunny K. Soltani, City Attorney
[rjl]
CONSULTANT:
AMERICAN GLOBAL SECURITY, INC., a
California corporation
By:
Name:
Title:
By:
Name:
Title:
Address: 9410 Topanga Canyon Blvd., Suite 203
Chatsworth, CA 91311
Two corporate officer signatures required when Consultant is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT’S SIGNATURES
SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS
MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONSULTANT’S BUSINESS ENTITY.
01007.0001/644685.1
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On __________, 2024 before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
01007.0001/644685.1
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On __________, 2024 before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
01007.0001/644685.1 A-1
EXHIBIT “A”
SCOPE OF SERVICES
I. Consultant will perform the following Services:
Provide professional security services to enhance the security measures at various City properties including City Hall, The Juanita Millender McDonald Community Center/Carson Event Center, and two areas of the Corporate Yard, with the objective of attaining a comprehensive security solution that ensures the safety of City’s employees, visitors, and assets. This will include two (2) Supervisors and fifteen (15) Security Officers, which may be increased or decreased at the City’s discretion. The City will submit formal written notice within 30 days to Consultant outlining any staffing changes which will be agreed upon by both parties in advance of an increase or decrease in staffing.
Security officers must be unarmed, properly trained, licensed and dressed in appropriate uniforms.
The City shall determine the hours of work. All changes to the hours of work will be approved by the City in writing, and agreed to by both parties, prior to any change of work hours. The City shall have the right to contract for additional security officers at the same rates. The City shall have the right to modify levels of service at any time. All hours worked shall be in eight (8) hour shifts. Each security officer assigned shall work no more than 40 hours per week.
A. Building Security Services
1. Patrol and Monitoring
a. Conduct regular patrols of designated City buildings to deter unauthorized access and ensure a secure environment.
b. Monitor CCTV systems and alarm systems.
c. Conduct regular hourly security checks and inspections. d. Respond promptly to security breaches, incidents, and emergencies. e. Escort personnel and visitors as required.
2. Emergency Response
a. Develop and implement written protocols for immediate response to security incidents including coordination with law enforcement agencies when necessary. Protocols must be provided to the City and include input from the City’s Contract Officer or designee. b. Be trained to provide rapid intervention and support during emergencies such as fire alarms or medical crises. Copies of training certificates for
01007.0001/644685.1 A-2
each security guard must be available upon request. Training certificates include CPR/AED, Fire Life Safety, or any other the certifications the City deems necessary.
3. Access Control
a. Manage access control systems to regulate entry and exit of personnel and visitors.
b. Ensure compliance with security protocols and enforce City policies related to access permissions.
4. Additional Services
a. Security Assessments.
i. Conduct comprehensive security assessments of buildings to identify vulnerabilities and recommend appropriate
enhancements.
ii. Submit detailed reports outlining findings and proposed security measures for implementation.
b. Security Staff Monitoring.
i. Install and maintain a guard tour software system with detailed reports that will be automatically emailed to designated City staff. ii. Consultant must also have an electronic method to monitor the clock-in/out of security personnel and share reports with designated City staff.
c. Collaborate with law enforcement agencies when necessary.
5. Training and Development
a. Provide ongoing training programs for security officers to enhance their skills in emergency response, conflict resolution, and customer service. b. Ensure compliance with industry standards and best practices in security management.
Table A: Locations and Schedule of Performance
City may request that additional Security Guards be provided for Special Events. City will provide notice at least two (2) weeks in advance of scheduled event. Guards will be paid at the same hourly rate as the dedicated guards.
01007.0001/644685.1 A-3
The table below indicates a 1st, 2nd, and 3rd shift. The 1st shift is the morning shift, these hours begin at 6:00 a.m. and end at 2:00 p.m. The 2nd shift is a swing shift, these hours begin at 2:00 p.m. and end at 10:00 p.m. The 3rd shift is an overnight shift, these hours begin at 10:00 p.m. and end at 6:00 a.m.
II. As part of the Services, Consultant will prepare and deliver the following tangible work products to the City:
01007.0001/644685.1 A-4
A. Written protocols for immediate response to emergency security incidents including coordination with law enforcement agencies when necessary.
B. Detailed reports of security assessments outlining findings and proposed security measures for implementation.
C. Detailed reports of security staff monitoring generated from guard tour software system that will be automatically emailed to designated City staff.
D. Reports of the clock-in/out of security personnel generated from an electronic monitoring method to be shared with designated City staff.
II. In addition to the requirements of Section 6.2, during performance of the Services, Consultant will keep the City appraised of the status of performance by delivering the following status reports:
As requested by City’s Contract Officer.
III. All work product is subject to review and acceptance by the City, and must be revised by the Consultant without additional charge to the City until found satisfactory and accepted by City.
IV. Consultant will utilize the following personnel to accomplish the Services:
A. Sulaiman Abdul Wali, Regional Vice President
B. Hewad Wardak, Director of Operations
C. Nick Malakzai, Recruitment Manager
D. Amy Colman, Chief Financial Officer
E. Marco Munoz, Special Projects Coordinator
F. Sam Miller, Training Supervisor
G. Munira Jeewajee, Human Resources Manager
H. Kumesha Nayanamali, Accounts Receivable Manager
I. Arvin Sadeghi, Local Operations Manager
01007.0001/644685.1 B-1
EXHIBIT “B”
SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
I. Section 3.4 (Term) of the Agreement is hereby amended to read in its entirety as follows:
“3.4 Term.
Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until completion of the services but not exceeding three one (31) years from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit “D”). The City may, at its sole discretion, elect to extend the Term by two (2) additional one-year terms (each, an “Extension Term”). The pricing to be applied for each Extension Term is listed in Exhibit “C.””
”
01007.0001/644685.1 C-1
EXHIBIT “C”
SCHEDULE OF COMPENSATION
I. Consultant shall perform the following tasks at the following rates:
Supervisors (2) Security Officers (15)
YEAR 1 26.99 23.99
$112,278.40 $748,488.00
$860,766.40
YEAR 2 27.80 24.71
$115,646.75 $770,942.64
$886,589.39
YEAR 3 28.63 25.45
$119,116.15 $794,070.92
$913,187.07
Total Cost 3 Years $2,660,542.87
YEAR 4* 29.49 26.21
$122,689.64 $817,893.05
$940,582.69
YEAR 5* 30.38 27.00
$126,370.33 $842,429.84
$968,800.17
Total Cost 5 Years $4,569,925.72
*Optional years
01007.0001/644685.1 C-2
The rates above are flat rates that include all wages, benefits, uniform costs, equipment such as golfcart, background checks, drug testing, orientation, training, allowances, and differentials.
Overtime will only be paid work expressly authorized in advance and in writing will be paid at one and one-half times the hourly billing rate and applied to hours worked exceeding eight (8) hours in a given day or 40 hours in a given week.
Consultant will not be reimbursed for any parking, supplies, equipment, or sundries utilized.
II. Within the budgeted amounts for each Task, and with the approval of the Contract Officer, funds may be shifted from one Task sub-budget to another so long as the Contract Sum is not exceeded per Section 2.1, unless Additional Services are approved per Section 1.8.
III. The City will compensate Consultant for the Services performed upon submission of a valid invoice. Each invoice is to include:
A. Line items for all personnel describing the work performed, the number of hours worked, and the hourly rate.
B. Line items for all materials and equipment properly charged to the Services.
C. Line items for all other approved reimbursable expenses claimed, with supporting documentation.
D. Line items for all approved subcontractor labor, supplies, equipment, materials, and travel properly charged to the Services.
IV. The total compensation for the Services shall not exceed $2,660,542.87 as provided in Section 2.1 of this Agreement.
01007.0001/644685.1 D-1
EXHIBIT “D”
SCHEDULE OF PERFORMANCE
I. Consultant shall perform all services timely in accordance with the schedule established under Section I. of Exhibit A, the proposal and the transition period breakdown detailed below.
The transition plan will be formalized prior to the “start of service” date. Consultant will have its Transition Team, guard selection, and all other necessary preparation made roughly fifteen days before the start of service date. The implementation of said Transition Plan takes fifteen days after the start of service. In total, Consultant’s Transition period lasts 30 days. After this point, all guards and supervisors working on the project will operate smoothly and efficiently while establishing their rapport with City staff.
01007.0001/644685.1 D-2
II. The Contract Officer may approve extensions for performance of the services in accordance with Section 3.2.
City of Carson
RFP 24-009 Professional Building Security Services
1 RFP PROPOSAL RESPONSE
City of Carson
RFP 24-009
PROFESSIONAL BUILDING SECURITY SERVICES
September 12, 2024
Presented By:
American Global Security, Inc.
Nick Tartakovsky – Procurement Manager
(323) 26
6-9762
[email protected]
Branch Office:
9410 Topanga Canyon Blvd Ste 203
Chatsworth, CA 91311
(818) 35
0-1000 ext. 1016
[email protected]
Exhibit No. 2
2 TABLE OF CONTENTS
Table of Contents .................................................................................................................................. 2 Cover Letter ........................................................................................................................................... 3 Introduction ......................................................................................................................................... 4-5 Personnel Verification .........................................................................................................................................6 Company Certification ........................................................................................................................................6 A. Contractor/Staff Expertise & Experience ....................................................................................... 8- 17 A.1 Licenses .......................................................................................................................................................8 A.2 Resumes ................................................................................................................................................ 8-17 B. Past/Current Performance ......................................................................................................... 18-22 C. Work Methodology ..................................................................................................................... 23-69 Approach to the Scope of Work.................................................................................................................. 23-40 Building Security ...................................................................................................................................... 23 Emergency Response ............................................................................................................................. 24 Access Control ........................................................................................................................................ 24 Additional Services ............................................................................................................................. 24-25 Training and Development ................................................................................................................. 26-37 Dedicated Supervisors ............................................................................................................................ 38 Event Security Coverage ......................................................................................................................... 38 Mobilization and Delpoyment of Personnel ............................................................................................. 39 Timeliness and Coverage ................................................................................................................... 39-40 Lunch Breaks ........................................................................................................................................... 40 P
roject Controls ....................................................................................................................................... 40 GPS Tracking .......................................................................................................................................... 40 AGS Trac Reporting Software .................................................................................................................... 41-52 Uniforms and Appearance .......................................................................................................................... 53-57 Equipment ................................................................................................................................................... 58-59 Patrol Vehicles ............................................................................................................................................ 60-61 Quality Control ............................................................................................................................................ 61-63 Use of Force Policy .................................................................................................................................... 64-65 Retention Program ..................................................................................................................................... 66-67 Project Schedule ........................................................................................................................................ 68-69 D. Cost ........................................................................................................................................... 70-72 City of Carson
RFP 24-009 Professional Building Security Services
3 | Page
COVER LETTER
City of Carson
Attn: Josilla Togiola - Purchasing Manager
[email protected]
(310) 830-7600 ext. 1237
D
ear Josilla Togiola,
On behalf of the dedicated team at American Global Security, Inc (AGS). I submit this Proposal to provide security services to the City of Carson at various facilities. AGS has thoroughly reviewed the scope of work and terms outlined in the RFP #24-009 Professional Building Security Services. AGS agrees to maintain all duties and tasks outlined in the RFP #24-009 and agrees to the sample contract. The cost of paper printing, vehicle mileage, cell phone use, mailing, and other expenses incidental t o the performance of the main items of the security guard services to be rendered are included in the hourly rates schedules of our cost proposal.
City of Carson will be receiving direct project supervision from myself, our most Senior Accounts Manager and the Regional Vice President of American Global Security. I am currently managing all of our public agency accounts in Southern California and have extensive experience coordinating all levels of a project team while exceeding client expectations. The City of Carson will also receive a large time commitment from our Regional Operations Manager and his team. Our operations Manager has worked in the security industry for over a decade and is an expert at managing guard schedules and ensuring total site coverage.
AGS stands out as the ideal choice for the City of Carson for the following reasons:
• Tailored Services: AGS customizes its security services to the City’s specific needs, avoiding one-size-fits- all solutions.
• Direct Access to Leadership: Quicker decision-making and direct communication for faster responses to the City's requirements.
• Greater Flexibility: More agile than larger companies, allowing swift adaptation to change or special requests.
• Higher Quality Control: Ensures consistent, high-level service delivery across all sites. • Local Expertise: Strong understanding of California communities enhances service effectiveness. • Extensive Multi-Site Experience: Proven track record in providing security services to municipalities across California.
• Attention to Detail: As a small business, AGS focuses on meticulous service and operational excellence. • Wide Network of Guards: Over 700 security guards across the state, ensuring robust coverage and availability.
• Centralized Operations: 400+ guards and 24/7 operations at the Chatsworth headquarters, including dedicated Dispatchers and Operations Team members.
• Strong Support Team: Approximately 50 full -time office staff located throughout California, ensuring comprehensive administrative and operational support
I, S
ulaiman Abdul Wali, am the individual authorized to legally bind our firm and as Regional Vice President of Southern California, I will also be your Account Manager. At this time, American Global Security has no financial, business, or other relationship with the City of Carson that may impact upon the outcome of this Agreement. We have no significant prior or ongoing contract failures, any civil or criminal litigation or investigation pending or in which we (AGS) have been judged guilty or liable. America n Global Security is fully prepared to enhance the security measures for the City of Carson facilities and events, delivering unmatche d security and peace of mind.
S
incerely,
S
ulaiman Abdul Wali - Regional Vice President
City of Carson
RFP 24-009 Professional Building Security Services
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INTRODUCTION:
American Global Security, Inc. is an S corporation that was established in May 5, 1999 by a dedicated, diverse team of professionals with thirty years of combined experience in private security, law enforcement, and the military. AGS was fully incorporated in the state of California on February 5, 2017 and has since grown rapidly to meet the new security threats our communities face every day. As of 2024, AGS is working with over 700 security guards and other professionals throughout the state of California. As a leading security services provider in the state, we understand that every single client deserves a different security work plan, approach to said plan, as well as different methods and accommodations. This is why AGS updates our in-house training programs on a regular basis in accordance with the various security risks that may be encountered in the field. This hands -on approach to training ensures that our security field teams have the appropriate understanding of post -duties and site protocols to provide immediate and effective action against any security breach, or respond appropriately to routine duties.
The core tenets of AGS are integrity, vigilance, and helpfulness. AGS sets the bar high for personal protection solutions throughout California by using:
• Advanced Daily Reporting: Utilize cutting-edge methods for clear and detailed daily updates. Provide unique Client Portal access which means prompt reporting and notification of all incidents or events .
• Top-Tier Personnel: Recruit and retain highly experienced and professional security staff. Train staff in house at
our office facilities and in the field at specific training grounds. Training staff have years of industry experience.
• Hands-On Training and Oversight: Provide ongoing support and training to ensure guards deliver the highest standard of service. Regional Supervisors are guaranteed to visit every single site under AGS protection.
In order to fit the needs of our diverse customers, we individually design a security plan for each location or event as it presents itself. If a location or organization already has a plan in mind which includes post orders, we are capable of adapting our approach and training our personnel to accommodate all requests and specific site protocols. AGS is considered an industry lead by Public Agency clients throughout California who can attest to our proven track record in providing great customer service between our clients and our management team through our 24/7 Dispatch Center and our AGSTrac® Reporting System.
Operating from within both of our Regional Headquarters are members of the 24/7 Dispatch Center, which is a critical part of our day-to-day operational procedures. Dispatchers are there to verify that all guards are arriving to their shifts on time, following patrol schedules, and know their assigned post orders. They have access to site protocols, guard schedules, guard contact information, AGSTrac® reporting software, and are also remote monitoring several locations. The AGS Dispatch Center can be contacted at any time for direct questions concerning specific guards, site protocol, or any general issues. The current Dispatch Manager working at the time will be able to review your file and delegate specific actions, while fielding complaints and criticism.
In recent years, we have seen the increasing need for security services due to the effect that transients and crime are having on communities, businesses, and residences. The rise in crime rates have brought with it an increase in theft, vandalism, and trespassing which affects and threatens all community members, not just businesses. We have developed and structured our Community Outreach Training initiative around interactions with the homeless, members of the public, and project staff. AGS has made noticeable gains in overall levels of security at each of our job sites as a result. This training has also improved our organization’s ability to connect any willing individuals with local resources.
AGS clients have come to trust our expertise with protecting critical infrastructure, maintaining complex operations, and securing high- traffic or vulnerable locations. Our experience gives us the understanding of the unique safety, security, and risk-needs faced on a day-to-day basis in these environments.
City of Carson
RFP 24-009 Professional Building Security Services
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Some of our most notable experience has been working with public agencies to provide security services at the following important locations:
• City of Glendale City Hall
• City of Fontana Metrolink Stations
• City of Upland Metrolink Station
• C
ity of Pomona Water and Power facilities
• City of Malibu Civic Center
• City of Calabasas Civic Center
• City of Anaheim Main Corporate Yard
A
GS’s future outlook is highly positive. We have achieved strong financial success and are expanding into several states along the Western seaboard and the Midwestern United States. Over the past five years of serving public agencies—and since our founding in 1999—AGS has maintained a meticulous attention to detail. This is due to upper management being directly involved in each project. Our CEO, Vice President, and Director of Operations have provided direct oversight for many projects. Even as we have grown, our leadership remains actively involved, ensuring the City of Carson will benefit from the personalized, detail-oriented service that defines a successful small business.
Our organizational structure resembles a military command structure, with a clear chain of command from top to bottom. Each guard in the field is supported by multiple levels of resources, oversight, and communication from our supervisors, Dispatch Center, and Operations Team. Before deployment, field personnel undergo a comprehensive Training Program at one of our offices. They receive multiple uniforms, all necessary equipment, and an AGS handbook detailing the post orders for their assigned site. This chain of command extends to our principal team members, who remain involved daily thanks to our effective delegation methods.
AGS is the perfect choice for this project due to our extensive experience in launching and managing Citywide Security services. Our proven track record, detailed attention, and structured approach ensure we can deliver the highest standard of security services to the City property including City of Carson City Hall, The Juanita Millender McDonald Community Center/Carson Event Center, two areas of the Corporate Yard, and Special Events as requested.
City of Carson
RFP 24-009 Professional Building Security Services
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PERSONNEL VERIFICATION
S
eptember 4, 2024
I
, Sulaiman AbdulWali, hereby certify that I am the Regional Vice President of American Global Security Inc., a duly organized and existing company under the laws of California. I am authorized to submit bids and enter into contractual agreements on behalf of the company for any prospective vendor opportunities.
A
s the Regional Vice President, I am vested with the authority to represent American Global Security Inc. in all matters pertaining to bids, contracts, and agreements. My role includes, but is not limited to, negotiating terms, signing contracts, and ensuring compliance with all contractual obligations.
P
lease find my contact details below:
N
ame: Sulaiman AbdulWali Title: Regional Vice President
Address: 9410 Topanga Canyon Blvd Ste 203 Chatsworth CA 91311 Phone: 818-818-5091
Email: [email protected]
I
f there are any questions or further verification is needed, please do not hesitate to contact me directly. 877
-482-7343 | 9410 Topanga Canyon Blvd Ste 203 Chatsworth CA 91311 | www.americanglobalsecurity.com | [email protected]
City of Carson
RFP 24-009 Professional Building Security Services
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COMPANY CERTIFICATION
City of Carson
RFP 24-009 Professional Building Security Services
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A. CONTRACTOR/STAFF EXPERTISE & EXPERIENCE
Qualifications, experience, technical knowledge, required certifications of Contractor and key personnel.
Demonstrated experience and successful contract performance as a provider of security services.
Proposers’ ability and experience to operate the project as specified in the RFP.
American Global Security, I nc. brings decades of proven expertise and technical knowledge in providing comprehensive security services, backed by industry -leading certifications. We more than exceed the minimum requirements for a security company which the City of Carson is requesting. The company passed to new ownership in 2016, but has existed since 1999. This new ownership had years of security experience under their belts, both international and in the United States. Through their leadership, our executive team was developed and expanded.
The executive team at AGS is comprised of highly trained personnel with extensive experience in contract security management. They have successfully delivered tailored solutions for a variety of clients across the state of California.
Each of our key personnel holds certifications relevant to the field, including advanced training in risk assessment, emergency response, and security technology. Our track record of delivering high-quality service, combined with our deep understanding of the specific requirements outlined in the RFP, ensures our ability to operate this project effectively and exceed expectations for the City of Carson.
A.1 Licenses
American Global Security is pleased to confirm that we meet all the minimum requirements as specified. We hold an active Private Patrol Operator license issued by the State of California Bureau of Security and Investigative Services, and we have maintained this license consistently for over the last decade. Furthermore, American Global Security is proud to be the only security firm in Southern California with zero violations in the most recent Bureau of Security and Investigative Services audit , underscori ng our commitment to compliance, professionalism, and excellence in service.
A.2 Resumes
Please see the following section of key personnel resumes.
City of Carson
RFP 24-009 Professional Building Security Services
City of Carson
RFP 24-009 Professional Building Security Services
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Acting as Accounts Manager for this project. Mr. Abdulwali is currently responsible for overseeing all of our Southern California Security Operations. Directly involved in the financial management and project management for all municipality and premier accounts in this area of operations. Oversees our projects and various operations on a macro scale but can also be contacted with concerns or questions of a pressing nature, be they personnel or protocol related.
City of Carson Responsibilities: Will m anage Transition Period, Week 1 and Quarterly Meetings with City of Carson staff, Selects Supervisors who will monitor sites in person, Point of Contact for Contract Questions, Signs off on Processing of First Invoice to City of Carson.
Operational Office: Southern CA Corporate HQ – Chatsworth ACCOMPLISHMENTS:
• Developed and Implemented our Site Risk Assessment Program. • Oversaw integration of IP based CCTV system integration with Dispatch. • Oversaw our adoption and security methodology involving the LiveView mobile surveillance platforms.
• Conducted on-site account audit of the Port of Houston, Texas. • Briefed Port Authority of Houston and District Manager on said audit and developed action plan to respond to security needs.
AGS Work Experience: Accounts Manager on the following contracts: City of Pomona, LA County Sanitation District, City of Fontana, City of Calabasas, Housing Authority of Los Angeles, City of Upland, First 5 LA, Anaheim Public Utilities
Glendale - 2021
• Created a Facilities Safety Plan for Glendale Water and Power • Managed the Transition Period of our services taking over City of Glendale in a rushed two-week period
EDUCATION:
• High School GED Certificate
• Bachelor’s degree in business administration
• Bachelor’s degree in criminology
CAREER EXPERIENCE:
• 3 years as Port Security Supervisor in Houston, Texas • 2 years as Roving Security Supervisor with Allied Universal in Los Angeles, CA • 5 years as Senior Accounts Manager with American Global Security Simon AbdulWali
Regional Vice President
250+ Accounts Managed
[email protected]
(818) 738-6570
City of Carson
RFP 24-009 Professional Building Security Services
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As our Director of Operations, Mr. Wardak is involved in all scheduling matters. He and his team use the TeamXpress® software for employee scheduling. Mr. Wardak will ensure accountability to City of Carson through communication with our local Dispatch Center, working to cover guard post coverage lapses, as well as last minute or planned events. He will approve the Weekly Deployment Schedule, and will provide feedback on our City Client Portal based on how he sees sites developing.
City of Carson Responsibilities: Approves final guard schedule each week for all City of Carson sites, Approves Guard Shift changes, Oversees Initial Guard Assignment Process for each role and site.
Operational Office: Southern CA Corporate HQ – Chatsworth ACCOMPLISHMENTS:
• Refined our methods of deployment in the field.
• Helped develop our Site Security Vulnerability Assessment. • Initiated our use of AGSTrac® reporting system.
• Integrated our current scheduling software into Team Xpress® to take advantage of the geofencing system.
• Coordinates guard scheduling for all contracts listed as our references.
PPS Security:
• Conducted Emergency Response Exercises.
• Expanded Fire Watch Training.
• Supervised 22 employees in crime reporting, security, and enforcement.
AGS Work Experience: Created/Organized guard schedules on the following contracts: City of Pomona, LA County Sanitation District, City of Fontana, Housing Authority of Los Angeles, Oakland Housing Authority, and City of Newport Beach
EDUCATION:
• High School GED Certificate
CAREER EXPERIENCE:
• 10 years of military service in Afghanistan Air Traffic Control. • 2 years as Self-Defense instructor at the JMK Police Academy. • 6 years at PPS Security as Risk Management.
• 5 years as Regional Director of Operations at American Global Security.
Hewad Wardak
Director of Operations
300+ Guards Coordinated Daily
(818) 294-8880
City of Carson
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Supervises hiring process and instructs field supervisors in how to perform interviews of new and incumbent security personnel. Personally responsible for overseeing the recruitment of over four hundred (400) guards in the past six (6) years. Mr. Malakzai actively promotes employment opportunities at American Global Security through numerous sources. He works with state and local placement agencies to offer employment opportunities to qualified individuals. Some of these sources include college and university groups and agencies.
City of Carson Responsibilities: Will be recruiting any new guards needed at the various City of Carson locations.
This includes interview processes, background checks, employment verification, and appropriate project assignment.
Operational Office: Chatsworth Corporate HQ/Riverside Office/Tehachapi Office SKILLS:
• Training guards quickly and efficiently.
• Effective communication between Staff and Project Representatives. • Can speak multiple languages, such as English, Spanish, Urdu, Hindi, and Arabic • Has experience with our full suite of training options. • Expert at morale boosting through unique employee incentive program he helped develop. • Well versed in Report Data Entry and Records Management. • Client Relations.
• Loss Prevention strategies.
CAREER EXPERIENCE:
• 5 years of Recruitment and Retainment experience in current role with AGS. • 4 years of experience as Field Supervisor with AGS.
• 2 years of experience as patrol guard with AGS.
AGS Work Experience: Hired all units deployed in City of Glendale, including guards at City Hall and County Court.
Recruited and screened the guards at City of Camarillo on short notice. Recruited, Interviewed, and screened Guards for the City of Upland, Pomona, Fontana, and Glendale Public Libraries EDUCATION:
• High School Graduate
• Bachelor’s Degree in Business Administration – UCLA
Nick Malakzai
Recruitment Manager
400+ Guards Hired
[email protected]
(818) 668-4479
City of Carson
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Amy draws her invoicing info directly from TeamXpress®. She has the process of translating the hours our guards work directly into billable time for clients down to a science. Her role at our firm is one of the most important aspects to how we approach project controls and staying within a client’s budget. She also oversees the process for employee payroll.
City of Carson Responsibilities: Amy and her team will be responsible for creating accurate NET 30 invoices, following all City of Carson invoice guidelines, sending them to the appropriate representative for each site, and following up if payment is overdue.
Operational Office: Chatsworth Corporate HQ
ACCOMPLISHMENTS:
• Amy handles invoicing for ALL our clients
• Amy also is in charge of payroll, both in-office personnel and field personnel • She is the head of our accounts payable department.
• She manages a small team of several others who she has trained to help her on client invoicing, collections, and payroll.
• Implemented our adoption of the Quick Books software tool
SKILLS:
• Strategic Financial Planning: Expertise in developing long-term financial strategies that align with company goals and drive growth.
• Risk Management: Skilled in identifying financial risks and implementing effective controls to safeguard assets and ensure regulatory compliance.
• Financial Analysis and Reporting: Proficient in analyzing complex financial data, preparing detailed reports, and providing actionable insights for decision-making. • Leadership and Team Development: Strong ability to lead finance teams, mentor talent, and foster a culture of accountability and high performance.
• Capital Management: Experience in optimizing capital structure, managing cash flow, and securing funding to support business expansion and sustainability.
EXPERIENCE:
• 6 years working with AGS!
EDUCATION:
• High School Graduate
• Bachelor’s degree in accounting – Cal State Northridge • Master’s degree in accounting – Cal State Northridge
Amy Colman
Chief Financial Officer
400+ Invoices Collected
[email protected]
(818) 350-1000
City of Carson
RFP 24-009 Professional Building Security Services
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(818) 350-1000 Ext. 1029
Marco Muñoz
Special Projects Coordinator
Coordinated 50+ City Events
Mr. Muñoz is responsible for coordinating all our events in Southern California, in terms of guard selection, scheduling, and training programs. Having one dedicated personnel member for this role allows us to focus on bringing our best possible effort to various events. Mr. Muñoz is an expert on acquiring the best talent for events, working with both Human Resources and Recruiting to meet these needs. He then establishes various shift schedules, assigns equipment, and schedules supplementary training as needed.. Operational Office: Southern CA Corporate HQ – Chatsworth/Riverside Office/Tehachapi Office/Anaheim Office/San Diego Office City of Carson Responsibilities: Marco is a part of our Transition Team and will help coordinate that timetable.
He will select the guards eligible to be cross trained as backups and will also be involved in expanding our field teams if a location requests additional services. H is main role will be in establishing the event teams we need for as-needed City of Carson security services.
SKILLS:
• Performs well under a short deadline.
• Multi-tasking i.e., managing multiple aspects of event planning and staffing at once. • Fluent in Spanish.
• Has experience with our Dispatch Process.
• Understands the best ways to source security personnel last minute. • Well versed in our Training programs and modern legal codes.
CAREER EXPERIENCE:
• 2 years of experience as Events Coordinator
• 4 years of experience in Operations
• 3 years of experience as Dispatch Operator with AGS
AGS Work Experience: Marco coordinated the Festival of Lights Event in Riverside, which had over 60,000 people in attendance on its opening night. He oversees all events for the following municipalities: City of Pomona, Civic Center, City of Fontan Lewis Library and Tech Center, City of Malibu Civic Center and public parks, City of Camarillo Public Library
EDUCATION:
• High School Graduate
• Bachelor’s Degree in Marketing – Cal State Northridge City of Carson
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Sam Miller
Training Supervisor
175+ Guards Trained!
(818) 350-1000 Ext. 1005
Sam is our Training Supervisor for all Southern California projects. He has had a career in law enforcement and translates that experience into the development and teaching approach of some of our security guard training programs. With a large and friendly presence, Sam reminds us that a security guard should have a positive attitude and command the respect of others wherever they go. He will review the site protocols at your locations and determine the ideal training regimen based on your needs. Operational Office: Southern CA Corporate HQ – Chatsworth/Riverside Office/Tehachapi Office/Anaheim Office/San Diego Office City of Carson Responsibilities: Sam will host the in-office training sessions for this project with City of Carson, specifically those which involve Community Outreach, Emergency Response and Preparedness, and General First Aid training. He will also host in person training refresher courses, both at the Office and out in the Field with other Supervisors.
ACCOMPLISHMENTS:
• Instructed Riverside, CA Police Academy Personnel in Physical Fitness and Pressure Point Control Tactics.
Work Experience:
• Was focused in particular on enforcing high standards for guards in locations including City Hall with rigid guidelines and Codes of Conduct
• Was integral in our rushed Transition Period with City of Glendale
Other Premier Accounts Experience:
• Sam re-enforces the need for extra training modules for security personnel assigned to our Premier Accounts.
• He is adamant that training is the best way to prepare guards for a job-site, and can be just as important as experience.
CAREER EXPERIENCE:
• 12 years of Service as Bakersfield PD
• 4 years as Roving Security Supervisor with AGS
• 3 years as Training Supervisor with American Global Security
EDUCATION:
• High School Graduate
• Bachelor’s Degree in Computer Science – Cal State Northridge City of Carson
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Munira Jeewajee
Human Resources Manager
[email protected]
(818) 996-3690
Strategic and results-driven Human Resources Manager with over 6 years of experience in managing HR functions across diverse industries. Expert in talent acquisition, employee relations, performance management, and policy implementation. Known for driving HR initiatives that improve employee engagement, reduce turnover, and enhance organizational culture.
City of Carson Responsibilities: Manages guard hiring, benefits, payroll, and performance evaluations. Works with our Operations Team and Account Manager to assign them to appropriate City of Carson sites.
ACCOMPLISHMENTS:
• Streamlined recruitment processes, reducing time-to-fill by 30% and enhancing employer branding. • Launched an employee engagement program, boosting satisfaction scores by 25%. • Implemented a new performance appraisal system, aligning goals and improving tracking accuracy. • Updated HR policies, reducing compliance issues by 20%. • Introduced a leadership training program for 50+ managers, improving management effectiveness by 15%.
PROFESSIONAL EXPERIENCE:
HR Manager American Global Security November 2021 – Present • Oversee HR functions: employee relations, performance management, and compliance. • Manage employee relations, ensuring resolution aligns with policies and legal standards. • Develop and implement HR policies to ensure consistency and fairness
HR Specialist
Kristal Graphics January 2018 – October 2021
• Assisted in recruiting, on boarding, and training new employees, contributing to the successful integration of over 100 new hires annually.
• Developed and maintained employee records and HR databases, ensuring accurate and up- to-date information.
• Coordinated employee benefits administration, including health insurance, retirement plans, and other perks.
Provided support in handling employee grievances, conducting investigations, and recommending appropriate actions
EDUCATION:
• Bachelor of Business Administration in Global Business and Entrepreneurship
CERTIFICATION:
• Professional in Human Resources (PHR)SHRM Certified Professional (SHRM- CP)
City of Carson
RFP 24-009 Professional Building Security Services
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Kumesha Nayanamali
Accounts Receivable Manager
[email protected]
(818) 943-5703
A
ccounts Receivable Manager with over 4 years of experience in managing and optimizing accounts receivable processes. Proven track record in improving cash flow, reducing days sales outstanding (DSO), and implementing effective credit control measures. Adept at leading teams, analyzing financial data, and fostering strong client relationships.
City of Carson Responsibilities: Will be generating and processing each invoice for the various City of Carson sites before getting approval from our CFO.
ACCO
MPLISHMENTS:
• Implemented a new invoicing system that reduced processing time by 40%, resulting in faster cas h c
ollections.
• Negotiated and managed payment terms with clients, leading to a 25% reduction in overdue accounts. • Streamlined the accounts receivable process, decreasing the days sales outstanding (DSO) by 15 days. • Successfully led a team of 5 accounts receivable clerks, improving team efficiency and accuracy by 30%.
PROFESSIONAL EXPERIENCE:
• Accounts Receivable Manager -American Global Security - June 2022 – Present • Oversee the accounts receivable department, managing invoicing, collections, and reconciliation activities.
• Develop and implement credit policies and procedures to minimize financial risk and enhance cash flow • Prepare and present regular reports on accounts receivable performance to senior management. • Senior Accounts Receivable Specialist GK Construction January 2020 – May 2022 • Managed a portfolio of high-value accounts, ensuring timely invoicing and collection of payments. • Developed and maintained relationships with key clients to facilitate prompt resolution of payment issues. • Analyzed financial data to identify trends and provide recommendations for improving cash flow an d
r
educing bad debt.
EDUCATION:
• Bachelor of Science in Accounting - San Jose State University - 2017 City of Carson
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Arvin Sadeghi
Local Operations Manager
[email protected]
(818) 915-5306
E
xperienced Local Operations Manager with a strong background in security management and operations. Proven track record in overseeing large-scale security projects, enhancing operational efficiency, and implementing cutting- edge security solutions. Skilled in managing teams, risk assessment, and client re lations.
City of Carson Responsibilities: Mr. Sadeghi will create Daily/Weekly Schedules for guards working at City o f Carson sites. This includes vehicle patrol. Will assist in developing schedules for as needed/event security. Will help respond to emergency shift coverage situations. Also, will deal directly with City during quarterly meetings.
ACCOMPLISHMENTS:
• Introduced new scheduling software, increasing efficiency by 20% and cutting overtime costs. • Directed high-profile incident responses, enhancing compliance and client satisfaction by 15%. • Trained and managed 150+ personnel, reducing turnover and improving team performance. • Achieved a 95% contract renewal rate through proactive client engagement and tailored solutions. • Identified savings opportunities, cutting operational costs by over $100,000 annually. • Developed emergency response drills, cutting response times to critical incidents by 40%. • Oversaw internal audits ensuring zero violations during external reviews.
PROFESSIONAL EXPERIENCE
American Global Security, CA Operations Manager March 2020 – Present • Managed daily security operations for 150+ client sites, including corporate offices, retail locations, etc. • Developed customized security plans for high-profile clients, reducing incidents by 25%. • Led a team of 200+ security officers, focusing on training, compliance, and performance optimization. • Collaborated with technology vendors to implement advanced surveillance and access control systems, streamlining security operations and reducing costs.
• Established a crisis management protocol, ensuring quick response and recovery during emergencies.
Eagle Security, Los Angeles, CA Operations Manager March 2018 – February 2020 • Supervised a team of 100 security personnel across multiple high- risk sites, including hospitals, educational institutions, and government buildings.
• Conducted regular site audits and risk assessments, implementing corrective actions that improved safety measures by 30%. Oversaw scheduling and deployment of security staff, optimizing coverage and reducing overtime expenses by 20%.
• Worked closely with clients to address concerns and tailor security services, leading to 90% satisfaction. • Coordinated with local law enforcement for joint operations and emergency response planning.
E
DUCATION:
• Bachelor’s degree in business administration University of Southern California, Los Angeles, CA • Bachelor’s degree in criminology California State University, Fullerton, CA CAREER EXPERIENCE:
2 years as Security Supervisor. 1 year as Security Manager. 1 year as Operations Team member. 2 years as Local Operations Manager (Southern California)
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B. PAST/CURRENT PERFORMANCE
Client satisfaction with similar scope of work; ability to perform successfully on schedule; and history of reasonable and cooperative behavior and overall business-like concern for the interests of the client The City may use past performance information obtained from a variety of sources and not just those contracts identified by the Proposer.
AG
S has a strong history of successfully managing security guard services contracts that closely align with the City’s Scope of Work. Over the past several years, we have provided comprehensive security solutions for a variety of public and private sector clients, including government facilities, corporate offices, and large-scale public events. Each of these contracts required a tailored approach to meet specific security needs, and we have consistently delivered professional services focused on safety, vigilance, and customer service. Below, we have listed our recent and ongoing contracts that reflect our ability to meet the City’s requirements and deliver outstanding security services.
City of Glendale
Project Description:
Unarmed Security Guard and Vehicle Patrol – City
Wide
Address:
800 Air Way, Glendale, CA 91201 | 1579 Gardena
Ave, Glendale, CA 91204 | 613 E Broadway,
Glendale CA 91201 | 41 N Glendale Ave, Glendale,
CA 91201, etc.
Project Managers:
Martin Powers, Facilities Services Coordinator,
(818) 937- 8341, [email protected], Jeff
White, Water and Power Plant Supervisor, (818)
937-8987, [email protected]
Duration of Services: January 2021 – December 2025
Frequency and Hours of
Operation:
24/7 security services, operational hours at certain
sites. Guards stationed at City Hall, Libraries,
Transportation and Community Centers,
Administrative Buildings, and Water and Power
Plant locations during operational hours. Some
locations have overnight hours. Overnight vehicle
patrol is in effect at parks throughout the City, as
well as some of our fixed guard locations.
American Global Security (AGS) received its first large- scale municipal contract in 2019, two years after being fully incorporated in California. This initial project with the City of Glendale provided city -wide security services and continues today due to positive performance reviews, having been renewed multiple times through yearly extensions.
The scope of work is complex, featuring City Hall, multiple libraries, Metrolink Stations, City Parks, City Administrative Offices, a Water Treatment Facility, and a Power Plant. In terms of the current RFP in question, there are several security service locations and protocols active within the City of Glendale that can be related to City of Carson
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the needs of City of Carson. In broad terms, all locations attached to the City of Glendale project require coordinating multi-person field teams and maintaining daily reporting protocols.
Some of the most valuable experience working with the City of Glendale has been at the various Metrolink Stations throughout the city. These locations give directly translatable experience to the needs of the City of Carson at your facilities. Our guards at Glendal are frequently involved in community interaction of all types, both in helping members of the public using the services at the various locations and in handling disturbances and other public safety incidents with caution and appropriately direct responses.
Other directly translatable experiences gained with City of Glendale which can relate to the needs of City of Carson are our park patrol routes in the City and the as-needed event security services we provide. There are roughly 30 parks within the city limits of Glendale which the AGS Patrol Division is assigned to both open and close every day. There are frequent events which require security teams of anywhere from five to fifteen guards which take place at the Civic Center.
As the City of Glendale contract progressed and AGS gained other municipality contracts, our specialized training module known as “Community Outreach” was developed and expanded. This Training program features a two- fold approach to security; information dissemination and general courteous interactions with the public, as well as a firm, yet courteous approach to dealing with transients. Every city is different in their approach to transient activity; some are determined to keep public spaces like their libraries free of any such activity, while other municipalities welcome transients that are not unruly to take temporary shelter there. Our Community Outreach Training was further developed through the experience we had with all of our municipality contracts.
In person training/coaching sessions are frequent for this contract, a t least once a month. AGS is comfortable assigning training refresher courses to guards who need it and delegating specific Field Supervisor to check in on site staff regularly for training reviews. These frequent coaching sessions are invaluable to our organization and field team.
City of Upland
Project Description: Unarmed Standing Guard and Vehicle Patrol – Multi-site Address: 1370 N. Benson Ave, Upland, CA 91786
Project Managers:
Richard Smiderle, Public Works Operations Manager,
(909) 291-2940, [email protected]
Duration of Services: July 1, 2021 – June 30, 2025
Frequency and Hours of
Operation:
Our standing guard is at the Public Library 24/7. We
also have a guard at the main Metrolink Station during
operational hours, with vehicle patrol extending to
include that and several other Metrolink stations for
overnight hours.
City of Upland is another municipality that American Global Security is providing security services similar to the needs of City of Carson. Within this city, our guards are stationed at a public library and also the main Metrolink station. At these locations, we are responsible for the security at the adjacent parking structure or lots respectively, as well as performing vehicle patrols at several other key points in the City during overnight hours. Our daily activity often sees us coordinating with police and other emergency responders, as we address various situations and reach out to the proper authorities to aid us in addressing said situations. We work closely with the Librarian in Charge at the City of Upland Public Library, and have a strong relationship with the local Police Department. We City of Carson
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maintain Daily reports at both locations, perform traffic control as necessary, and act as the main source of security for commuters and travelers using the Metrolink Station.
One of the important initiative’s that our guards are aware of and have an active role in is the effort currently underway in California to reduce/prevent suicide at public access train stops and along tracks in general. AGS has become well versed in the goals and aspects of this initiative.
City of Pomona
Project Description:
Unarmed Standing Guard and Vehicle Patrol – City-
wide
Address:
34 Parks, Events, Library, Homeless Shelter, Metrolink
Station, Transit Center, Civic Center Plaza, Water
District Sites
Project Managers:
Danny Whaley, Parks and Facilities Manager, City of
Pomona, [email protected]
Duration of Services: April 2023 – March 2026
Frequency and Hours of
Operation:
Our standing guards are located at multiple city
facilities listed above. Some locations are only
during operational hours, such as the library. Others
have 24/7 guards. Vehicle patrol overnight is in
effect at over 30 parks within the City limits.
American Global Security is proud to partner with the City of Pomona in their goal of returning the sense of safety and prosperity to their Downtown area. AGS has active standing guards at multiple sites, all of whom must be coordinated by our Operations Team and Dispatch Center. We have guards at several key infrastructure points, which are crucial to the effective operation of the City departments like Water and Power, Transportation, and others. Locking down a range of locations such as the Transit Center, Civic Center Plaza and Utilities Yard is what we specialize in at AGS. Our field teams are supported by a permanent, 24/7 supervisor who will assist with various issues or provide on the job training refreshers, or even lunch break relief. Our guards must be vigilant in monitoring a specific area and protecting personal/city property. Guards at the Transit Center use electric scooters to get around quickly and address various security threats. This mobility has been proven to act as an extra form of deterrence.
If the City of Carson does have any large scale or serious issues dealing with homeless individuals, AGS has a proven track record resolving exactly these kinds of issues. Here at Pomona, the Metrolink Stations/Transportation Hub had a huge homeless problem. Over the course of a few weeks, AGS guards and supervisors were able to work together to completely eliminate the majority of the issues being faced here. This was done so through Community Outreach and active cooperation with a local homeless shelter, direct cooperation with the City of Pomona Special Police Unit designed for homeless response, and through aggressive active patrolling in the area aimed at protecting all corners and hiding spots available throughout the Metrolink Station/Transportation Hub.
City of Carson
RFP 24-009 Professional Building Security Services
21 | Page
City of Fontana
Project Description:
Unarmed Standing Guard – Metrolink Stations and
Library/Technology Center
Address:
16777 Orange Way, Fontana, CA 92335 - Metrolink
Station, 84377Sierra Ave, Fontana, CA 92335 -
Lewis Library and Technology Center
Project Managers:
Sid Lambert, Purchasing Supervisor, (909) 350-7678,
[email protected], Brian Binks, Fontana Police
Department Captain
Duration of Services: November 2022 – December 2025
Frequency and Hours of
Operation:
Our standing guard is at the Public Library and
Community Center during operational hours. Guard
at the Metrolink Station during operational hours.
Within the City of Fontana, our guards are stationed at the Lewis Library and Technology Centre, as well as the main Metrolink station. We are responsible for the security of the buildings and surrounding areas. Our daily activity often has our guards dealing with members of the general public, homeless individuals, and addressing various situations that can arise with both groups. Guards submit daily reports through the use of electronic patrol equipment, help with end of day procedures at the Lewis Library, and generally patrol on foot all the service areas covered by our contract. They are responsible for the safety and security of all individuals using both facilities.
City of Carson
RFP 24-009 Professional Building Security Services
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City of Camarillo
Project Description: Unarmed Standing Guard – Public Library Address: 4101 Las Posas Rd, Camarillo, CA 93010
Project Managers:
Janet Starr, Management Analyst, (805) 383-5677,
[email protected]
Duration of Services: July 1, 2021 – June 30, 2024
Frequency and Hours of
Operation:
Our standing guard is at the Public Library 24/7. We
have a guard at the main public library during
operational hours, and provide random vehicle
patrol stops overnight.
This Public Library account is a simple and small scale one, but exemplifies our attention to detail as a company, appreciation of all clients no matter how small, and ability to meet client expectations. Although the account is only one location, we treat it with the care and attention that any of our Premier accounts would receive. In this transition Period for this account, AGS was informed by the Library Project Manager that the security guard that had been working there for the past 10 years was an invaluable member of the staff and widely appreciated by everyone who visited the Library. AGS was able to retain this individual, after they passed our regular vetting process, and keep them on site during operational hours.
This account has a focus on community interaction, and our time working there has led to the expansion of our Community Outreach Training Program as we learn how to assign the training module to security staff we have retained from the previous company.
City of Carson
RFP 24-009 Professional Building Security Services
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C. WORK METHODOLOGY
Demonstrated understanding of requirements, responsiveness and ability to meet requirements of the City’s Public Safety Department. Approach to work and resources available. Approach to the management and integration of all activities required in the scope of work. Overall quality of proposal.
At A merican Global Security, we have a comprehensive understanding of the City’s requirements and are fully prepared to meet and exceed these expectations. Our approach to this project is grounded in responsiveness, precision, and efficiency, ensuring that all activities outlined in the scope of work are seamlessly managed and integrated. With a dedicated team of experienced personnel and cutting-edge resources, we are confident in our ability to deliver high-quality, reliable services that align with the City's safety goals. Our proposal reflects this commitment through detailed planning, robust resource allocation, and a clear strategy designed to ensure the highest standards of safety for your employees, visitors, and assets.
Building Security Services
AGS security guards, will be positioned mainly at the front entrance to a facility or building which they are guarding. The following locations within City of Carson will be under AGS protection:
City Hall, Juanita Milender Community Center/Carson Event Center, two Cor porate Yard locations, and adjacent park space. We prefer to have a designated location for our guards, such as a front desk or guard shack . From here our guards will check in site staff and guests, performing duties like assigning visitor IDs, checking bags, and assisting site staff with various approved tasks. One of their main duties will be regular patrols of their designated location.
AGS guards are trained perform their patrols at least once per hour, unless bound to a specific post which requires them to remain in place. Our guards will monitor cameras and alarm systems from both their main position and also as they engage in foot patrols. Guards observe maintenance issues as they patrol, deter theft and unauthorized entry, and generally secure the premises. Guards working at the City parks will have more of a focus on foot patrol, while guards at the main City of Carson building locations such as City Hall will be limited in their foot patrol capacity. This is because parks have a wider are to patrol, and less main access points like the City of Carson buildings. AGS recommends the two (2) supervisors assigned to the project perform the majority of daytime foot patrols at City of Carson buildings, because this will leave our guards to focus on their primary duties at the main entrance. During non-operational hours, guards at fixed locations like City Hall will have less access control duties and will be freer to perform periodic foot patrols.
Our guards will either check-in and check-out with site staff to begin and end their shifts, or will be at their designated post on time and ready to work if no site staff is present. If AGS guards need to check out any master key which will be used in lock check and end of day duties, they should do so at the beginning of their shift. When they are leaving for/taking a break, staff will be notified. However, City of Carson staff should also familiarize themselves with guard schedules to avoid any confusion. If lunch breaks are not paid, the guard is legally allowed to leave the site for their allotted thirty (30) minute break. In this case, the Shift Supervisors or other patrol guards will cover their lunch break. AGS does expect guards to be contactable on their lunch shift in case of emergency or extenuating circumstances. We recognize that security concerns do not take a lunch break alongside our guards. AGS guards are also available to escort personnel and visitors as required.
City of Carson
RFP 24-009 Professional Building Security Services
24 | Page
Emergency Response
Calling 911 in a serious emergency is always the prerogative of an AGS security guard. Our guards are well informed on what their own duties and responsibilities are versus what they cannot do as private security guards. Use of Force Policy will be emphasized during training for the City of Carson field team, due to its stated importance as listed in the RFP for Professional Building Security Services. Medical emergencies usually fall outside of this jurisdiction, but our guards are trained in First Aid, CPR and AED which can give an injured or ill person care until EMS arrive. They are not medics, but it has been shown that citizens performing CPR more often would reduce the percent of fatalities due to cardiac arrest by a large amount.
Access Control
AGS Security guards assigned to the City of Carson will receive training on the various alarm systems and other systems used to monitor/control the flow of people in and out of the building to which they are assigned. This will include a range of software and hardware, and will be a training developed by our Operations Team, helped in part by the information given to use by the City of Carson personnel who use these systems every day. We always gain full understanding of these systems during our Transition Period and apply that knowledge to our first few training shifts.
AGS staff such as our Human Resources Manager focuses on matters of policy and protocol.
She will cooperate with our Operations Team in developing post orders which will ensure compliance with all City of Carson security protocols. Our guards will be briefed regularly, through training refreshers conducted by supervisors. AGS guards will always know the particulars of access permissions for the various City properties, which includes particular lists of individuals who are banned from the sites and they should be vigilant of.
Additional Services
Security Assessments will be conducted by our Regional VP and other executive team members such as our Local Operations Manager. This is a standard part of our Risk Assessment phase at AGS, so the fact that City of Carson is requesting this is an excellent sign as t o the level of awareness of various security threats. There is often room for security improvements, even at the most well protected locations. Our Risk Assessment of the various City of Carson buildings will include: Assessing weak spots or blind spots in the perimeter, determining if shift coverage will be appropriate throughout the day, and deciding how much support each location will need from the two dedicated supervisors. All the information collected will be compiled into an easy- to-read report, which will include recommendation, then distributed accordingly to the various City of Carson project managers.
Daily and Security Incident reports will be provided in order to monitor security staff long term, as wel l as monitor the condition of the property itself. American Global Security has an automated, technological and eco- friendly reporting system by which smartphones equipped with special logs and reporting software will be provided to our guards. Through this software, detailed and concise reports will be prepared and submitted. We provide our security officers with smartphones and tablets with quick and simple drop- down reporting menus and software to streamline the reporting, maximizing on-site visibility and considerably reducing unnecessary usage of documents. Reports are submitted in Word format, via email, and must comply with City of Carson
RFP 24-009 Professional Building Security Services
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AGS and client standards. Reports can also be accessed directly, along with other useful data on incident trends and hot spots, through the client portal.
There are three levels within our AGSTrac® reporting system:
L
evel 3: Normal Activity – This is normal activity expected to occur and does not require notification to our management staff or site staff ( unless desired). Level 1 events are still recorded in our system.
Level 2: Unusual Activity - This will be activity that is outside of normal expectations and requires notification of our lower-level supervision. During the Transition Period, we will identify the City of Carson’s Project Manager and any site staff who will want to receive Level 2 entries.
L
evel 1: Critical Activity - This will be urgent activity and of an emergency nature. This will automatically be sent to American Global Security’s management team and the City of Carson’s Project Manager and designated staff who are set to receive these alerts. The online reporting software is another tool we use to manage our services and bring transparency to our operations.
All AGS guards will undergo thorough training to ensure they are fully proficient in using our reporting software. This will enable the City of Carson Project Manager to closely monitor the activity of each individual guard if desired or needed. Our guards will report on any unusual findings, as well as normally checking in when they are going about business as usual. We supply QR code stickers along their patrol route, at intervals and locations within the service area. AGS guards will scan the codes to verify patrols at specific times. Patrol routes can either be at set times or be randomized, but will always pass-through critical areas and will be thorough.
For this project, our Local O perations Manager will be responsible for monitoring and coordinating employee schedules. To perform this task, he uses the TeamXpress ® scheduling
application which shows all job sites currently under our security protection and includes information on the guards posted there, exact shift hours, shift changes, shift overlaps, and shift openings. This software is effective because of the companion app which all of our employees use to clock in and out and take breaks. It uses a precise geofencing system to ensure that the employee is within a 100-meter radius of their dedicated job site, only then allowing them to start their shift. Our guards will receive one reminder letter after dereliction of duty, continued tardiness or leaving early, followed by termination. The application also acts as an internal control measure for payment discrepancies and a way to provide timely invoices. We generate our invoices directly from the exact hours logged by each guard in TeamXpress ®. This data is
then inputted into QuickBooks by our Billing Department to generate invoices. Our CFO reviews guard hours worked and reviews all pay stubs. She confirms each guard is being paid the appropriate wage, and works with our Vice President to stay current with minimum wage requirements and Living Wage requirements based on region. Wages are paid promptly, despite invoices often being paid variably by clients. Our CFO works with our Vice President and Accounts Managers to plan yearly increases to wages for guards. AGS keeps up to date with both State and Federal labor requirements through the efforts of our HR department.
City of Carson
RFP 24-009 Professional Building Security Services
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Training and Development
American Global Security, Inc. Training Programs are tailored to the project which security guards are assigned, in this case multi-site municipality coverage for City of Carson. Our training ensures that our guards have a comprehensive understanding of the duties of their site and patrol routes, schedule, potential risks and threats, as well as their obligations to the public. Our guards will be adequately prepared by the standard training regimen to receive their guard card from the BSIS, combined with several supplementary training programs pr ovided by AGS.
Primary Training Programs will always include: (i) an initial in -office session, with an approximate duration of eight (8) hours, to instruct the security guards screened and selected for the assignment on the site’s operations and post orders, security work plans and strategies, review the specific requirements of the City of Carson p roject, and instruct them in our tailored programs. This is followed by (ii) an on-the-job-site session lasting their entire first shift.
Our Training Modules will include those intended to improve our guards’ preparation and education, such as Standard Security and Emergency Procedures, Hostage Preparedness, Observation Skills & Reporting, and Crowd Control. We also offer access to several third -party training modules which are optional but encouraged, as they can lead to a guard’s assignment to a more high- profile post. These third- party programs include: Pr -24 Baton Certification, Pepper Spray Deployment Training, a refresher First Aid & C PR Course, among others. Our guards are also trained on the American Disabilities Act.
For the City of Carson security services project specifically, we will train (or deploy previously trained) guards who will be familiar with the following programs: Observation Skills & Maintenance Reporting, Community Outreach, Standard Security and Emergency Response procedures, Legal Authority Training, Powers of Arrest, Use of Force During Arrest, Patrol Procedures, and Traffic Control/Parking Lot Security.
AGS Mandatory 8 Hour Training Day
Observation & Documentation (Report Writing)
Overview of how to use AGSTrac via their cellphones or tablets to write reports. How to use body cameras This training also goes over what is documented in a report; maintenance issues, damaged or stolen property, and suspicious activity.
Principles of Communication
Overview of protocols pursuant to contract & communication through radios, monitors, and other technology. Provides information for communication to First Responders, law enforcement, and Government Services.
Standard Security and Emergency Response
Training regards cooperating with Local Police and Emergency Responders. Also includes building/facility evacuations, as well as earthquake/natural disaster preparedness and response.
Medical Emergencies are covered separately.
City of Carson
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T
errorism/Bomb Threat Response Training
Training for this type of event often comes down to re-enforcing notions of vigilance. Looking for people, cars, or packages that are suspicious. We also tie this into emergency response procedures. Evacuation techniques for specific emergencies.
Patrol Procedures
Covers one of the primary roles of a security officer; foot and vehicle patrol. This training coves how to stay safe on patrol, how to be thorough, how to use the various tools and equipment at your disposal to properly protect a job site.
Sexual Harassment Training
This training covers our guard's interactions with each other, and members of staff and the public working on site. Excessive fraternization is explicitly prohibited, and overly familiar gestures are also discouraged. Clear lines are drawn between professional courtesy and crossing personal boundaries.
Liability, Legal Aspects, Powers of Arrest
Overview of the legal role and powers of a security guard, BSIS codes and regulations, and criminal, civil and administrative aspects. Covers powers of arrest, as well of use of force during an arrest.
City of Carson
RFP 24-009 Professional Building Security Services
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Community Outreach Training
Customer Service
This course encompasses our security personnel interactions with general members of the public and also with transients, as these are the two main groups our guards interact with.
How to Deal with Members of the Public
Guards will learn how to approach members of the public in the execution of their daily duties, how to greet them and how to be kind yet firm when granting them access to a job site.
Information Dissemination
This section of the course covers local information which could be pertinent to the job site, or just nearby landmarks and attractions which could be inquired about in passing. Guards will become just as familiar with the area as those who have lived there for years.
How to Deal Effectively with Transients
Covers situations involving homeless individuals, ranging from non-confrontational to more aggressive. Guards also learn the benefit of connecting transients with local resources like shelters and homeless resource centers. They learn how to coordinate with our mobile supervisors to arrange for pick ups and drop offs at these resource locations.
De-escalation tactics
Non-violent de-escalation tactics is the focal point of this training section. For more self-defense oriented, practical training we can send our guards to our supplemental training ground in Santa Clarita.
Site Evolution
As state laws, local emergencies, and site needs change overtime, our guards must also learn how to adapt their approach to changing site needs. We use the Covid pandemic as an example of how things can change for our field teams.
City of Carson
RFP 24-009 Professional Building Security Services
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Overview of the Post Orders for a given job
site. These duties might range from patrol to
weapon screening. Our Training unit will
review all of them. This training is
coordinated with client’s project manager.
Time: 30 mins
COURSE:
Post Orders &
Assignments
Officers will be required to undergo in-house training on the following pieces of equipment:
• Pepper Spray
• Baton
• Firearm
• Handcuffs
• Road Flares and Traffic Cones
• Covid-19 Testing Kit
• Metal Detector Wands
• Vehicle Fire Extinguisher
*This is sperate from the certification for these items and is purely for our own protocol*
Time: 1 Hour
COURSE:
Equipment
Training
Crowd Control training is for our events staff or those stationed in high traffic areas. Knowing how to respond to a crowd of people at varying levels of energy and
purpose is very important. Guards learn techniques for how to guide groups of people, separate individuals who are causing a disturbance, and spot people who may be
loo
king to cause trouble.
They also learn the following through the access control portion:
• How to check guests and employees in at the
entrance to a building
• How to patrol various access points
• How to unlock the doors at the beginning of the
operational hours of a site
• How to lock all doors, windows, and gates at the end
of the day
Time: 1.5 Hours
COURSE:
Crowd
Control/
Access
Control
City of Carson
RFP 24-009 Professional Building Security Services
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Additional Security Training
At American Global Security, we believe that security goes further than staffing and basic training. Our training department is responsible for conducting research and compiling information for the development of most effective post-orders and training tailored for each site. Below, additional training modules have been selected and will be implemented through the use of third-party programs which AGS has modified for our firm’s own uses.
COURSE:
Active Shooter
Training
Essential Information:
• Status of crisis site (secure or unsecure)
• Status of law enforcement personnel (number injured, killed, or wounded
• Status of criminal or terrorist subjects (killed, wounded, or captured) • Status of other occupants (killed, wounded, or in custody) • Current actions in progress
• Location, description, and status of any IEDs
• Follow-up needs such as EOD, EMS, or others
As a first responder, AGS guards will be responsible for rapid deployment of subsequent responders to the crisis site. In all training it will be reinforced that their role is communication and evacuation assistance.
Evacuation:
Planning, maintaining situational awareness (number and location of shooters, victims, etc.), what to do when trapped, and how to respond to arriving law enforcement. Evacuation is only possible once the threat is secure and movement is considered safe.
Hours: 30 (mins.)
City of Carson
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Hours: 1
COURSE:
First Aid/CPR,
AED Training
Hours: 1
COURSE:
Traffic
Control and
Parking Lot
Safety
Hours: 3
COURSE:
OSHA
Fire
Safety
Program
Training developed by a third- party First Aid certification source, which allows us to repurpose their program for our own devices. The process allows our Recruitment Manager to hold a simplified version. We have supplemental tactical response objects in the office by which to conduct the training. This includes a dummy upon which to practice CPR as well as a model WED device to practice with. The guard participating in this training walk away knowing how to perform potentially lifesaving actions on someone having a medical emergency. Responses to drug overdoses and the correct way to administer them are also covered.
This course is an introduction to the basic principles of work zone traffic control. The course instructs guards on the fundamentals of traffic controls as set forth in accordance the current California Manual of Traffic Controls (MTC) recorded to in the CA Vehicle Code, Section 21400.
This 1-hour course provides the guard with the practical knowledge that they need to properly maintain a work zone traffic control system.
Safety is a point of emphasis. There is a short quiz at the end to confirm the participant’s understanding.
Courses provided by the Occupational Safety and Health
Administration (OSHA):
• OSHA Fire Safety Training Course (3 hrs.)
• Overview of the types, causes, and prevention methods of workplace fires
• Evacuation measures to be taken
• Fire extinguisher effective deployment
City of Carson
RFP 24-009 Professional Building Security Services
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Hours: 20-40
COURSE:
Firearms
Training
Training varies by state regulation, but generally ranges from 20- 40 hours, covering these or similar topics:
• Use of firearms
• Ethical and moral consideration
• liability
• use of deadly force
• search and seizure procedures while armed
• safety and maintenance
• qualifications (range days, qualification courses)
• Written examination to confirm previous knowledge
Chemical spills, or those of other hazardous materials can occur and can result in dangerous fumes being released. Guards should look for signs such as dizziness, fatigue, or nausea by multiple people in the same area. Guards should not attempt to investigate the potential area of exposure.
Guards should contain the affected area and take the following measures:
• Do not assume gases or vapors are harmless
• Do not walk through area of spilled materials
• Remain at a safe distance
• Remain alert for possible fires
• Notify all supervisors immediately
If a bomb threat is called in by phone or through other means, the recipient should remain calm and gather information, then write it down.
These are the key pieces of information to gather:
• Time the device will go off
• Location of the device
• Type of device and description
• Reason for setting the device
Notify authorities immediately and any other important site staff such as a manager or admin. If a suspicious package is received or found, the guard will notify the appropriate Police Department. If evacuation procedures are initiated, follow standard protocol.
Hours: 1
COURSE:
Chemical
Response
Procedure
Hours: 1
COURSE:
Bomb Threat
Response
City of Carson
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33 | Page
Training Unit – Meet the Team!
Sam Miller -
Training Supervisor
With AGS for 2+ Years
• 5 Years of experience in
the private security field.
• Former Training
Supervisor at
Fortune 500
company
• Conducts research to
maintain up-to-date
training & best practice
in terms of site
standards like those at
school campuses
• Oversees & manages
training compliance
of officers
throughout CA
Nick Malakzai –
Recruitment Manager
Wit
h AGS for 6+ Years
• 8 years of experience in
the private security field.
• Has recruited over 600
guards for our firm
• Works directly with
several organizations
which offers us a steady
stream of qualified
candidates
• Works with State
Department to provide
jobs to immigrants that
have come to the US as
part of work programs
Arvin Sevghedi – Local
Operations Manager
With AGS for 4+ years
• 7 years of experience in
the security field.
• Retired Army
Veteran.
• Provides in-office
training, but focuses on
field training.
• Specializes in
emergency procedure &
de-escalation training
COURSE:
Customer
Relations
Training
Hours: 30
Our Customer Service Training has been developed by our Training Unit based on years of field experience and instructional experience. Training topics include:
• Responding to complaints and diffusing altercations
• Being attentive and not checking phones or chatting with people
• Helping unattended children return to their chaperone • How to practice patience, understanding, and
communication
City of Carson
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In House Training
We offer a number of training courses and certifications directly through our own Training Team. These courses are available for sign up through our website, and are done either at our Corporate Headquarters in Chatsworth or our Regional Branch Office in Sacramento. Our Training Supervisor is constantly assessing the evolving industry and state standards to keep our in-house training current and effective.
City of Carson
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Management Training
A
merican Global Security believes in setting up not just our guards for success, but also our management personnel. As we grow and expand this level of staff, we have come to rely on continued and effective training at a higher level.
Supervisor Training
This training prepares Post Commanders and Site Supervisors for their roles in leading a field team of AGS personnel. Those who are newly promoted to this level have found the training even more helpful, but we believe that veteran team members can also benefit from refresher courses. Our training topics include the following:
• Introduction to Your Role as a Supervisor
• How to Train Your Guards
• How to Write Your Reports
• How to Process Client and Guard Feedback
• How to Discipline Your Field Team
Management Training
Management training programs are reserved for our Regional Field Supervisors, and Office personnel who will be in direct contact with clients and other staff, such as our Accounts Managers, Training Supervisors, and Client Relations Experts. The training topics for this level include the following:
• American Global Security Training Overview
• How to Hire/Screen the Right Guard for the Right Site • Retention Program
• Benefits, HR, Office Culture
• Payroll and Your Role in Best Practices
• Customer Service/Client Relations
• Interpersonal Relations/Counseling
• Leadership Training
• How to Discipline those Working Underneath You
On-Site Learning
AGS training is done in person, when possible, through the use of our Corporate Office Shared Resource Space. We also rely on an offsite training ground for our armed guards, and other practical certifications which require tactile experiences. AGS employes over 10 certified instructors throughout California, who all have either military or law enforcement backgrounds. Many courses are mandatory before assignment, and are refreshed over time or as site expectations evolve. The following outlines some of the different training tools in our arsenal:
• Training Supervisors: Training Supervisors are chosen as instructors specifically because of City of Carson
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their experience. Their in-person classes are invaluable sources of shared learned, and real time Q&A interactions.
• Online Courses: American Global Security gives our guards and staff alternate access to traini ng t
hrough online modules which include videos, webinars, virtual classes, and assessments. • Refresher Courses: BSIS offers annual refresher courses which AGS will cover the cost of. We do this so that our personnel maintain a certain standard and to reduce any financial strain. • Field Training: Supervisors oversee the first shift of any new project, which is designated as a training s
hift. This lets us be hands on even as the project is beginning before turning over more responsibility to our guards/field teams.
• AGS Training Facility: Our off-site training facility in Santa Clarita gives us a dynamic area wher e guar
ds can apply their knowledge on practical, real-world applications such as the shooting range, test dummies for martial arts defense training and baton use, and other such physical scenarios which can be
prepared for.
Records for all training that is scheduled, in progress, and completed is kept through a combined effort of our Training Supervisors and Human Resources Departments. Managers and Supervisors are frequently required to update their own training, as well as keep track of the training for anyone serving under them in the chain of command.
City of Carson
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Annual Training Plan
At American Global Security, we understand that training isn’t merely relegated to the Transition Period of a contract and we know the importance of continued training and refresher courses for guards’ that need them.
We also seek to improve the education and knowledge of guards that prove themselves in the field; individuals whom we would like to work with again in
the future. We pay for our officers to
take the standard BSIS Annual
Refresher Course every 6-8 months. (A
$250 value covered by AGS). The
course reviews observation and report
documentation, arrests and other legal
powers, search and seizure, as well as
terrorism and emergency situations.
Additionally, all officers assigned to a
specific post are put on an Annual
Training Plan in connection with that site. This plan is established by our operations team, and enacted by our most senior members of the training unit. AGS has found great success in keeping guard post-order knowledge current with this Training Plan, which gives clients room to expand our services or pursue new options.
Some of the examples of this Annual
Training Plan include our own California
state government approved “Weapon of
Mass Destruction Response Training”,
“Powers to Arrest Training” and the
official BSIS training for security guards
working on school campuses. The
trainings are conducted locally or
online by a certified individual that is
part of our training unit and has had
many years of experience working as
and with security personnel.
City of Carson
RFP 24-009 Professional Building Security Services
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Dedicated Supervisors
Two dedicated Supervisor level staff will be assigned to the City of Carson properties which will provide a strong extra layer of support and supervision. AGS Supervisors are highly trained and experienced, and individuals whom our organization has worked with in the past.
The supervisory duties for this role are extensive, and will be one of the primary ways AGS practices quality control on our guards in the field. Supervisors will be mobile through the use of branded patrol vehicles, and will be attending to the standing guards at the various sites attached to the contract as a means of support. AGS Supervisors will cover the regular guards’ lunch breaks or perform supplemental foot patrol at their site, and will also be administering documented performance reviews during their facility check-ins to ensure the City is receiving service that exceeds their expectations. These performance reviews are viewable through the Client Portal, accessible by designated City of Carson team members. Another unique duty of the Supervisors will be responding to emergency situations or events that our Dispatch receive calls about . B ecause emergencies can arise when on- site guards are occupied with other responsibilities or when a situation requires additional support, our dedicated Managers and Supervisors are an excellent resource to respond swiftly and provide essential backup.
Supervisors are in near constant communication with our 24/7 Dispatch Center, so re- directing them to alarm or emergency situations will be done quickly and effectively.
Event/Emergency Security Coverage
During our transition, we train a small selection of “backup guards.” These guards are called in for coverage on both planned (vacations) and unplanned (emergencies) shift coverages. AGS plans to maintain a minimum of two- three (2-3) “backup guards” for City of Carson and assign them to other nearby projects or our patrol division.
In the event of a natural or man-made disaster which impacts the South Bay area or any facility within City of Carson jurisdiction, our security firm will be able to participate in our usual security services at disaster response locations. Due to the spread- out nature of AGS operations throughout California, we have multiple regional offices across the state. These offices are self- sufficient, and can operate independently for a prolonged amount of time. This means that in the event of a disaster which is localized to a specific County or region of California, one or several Hub Offices can shift focus to prioritize that emergency/disaster response.
To request Special Assignment coverage, the City of Carson representative should contact the AGS Accounts Manager via phone or email. Including our Dispatch Team in the email will expedite response time and ensure clear communication. Please specify the ty pe and number of guards required, along with the location and reason for deployment. Requests made with less than twenty-four (24) hour notice may result in guards being deployed who are trained by our Event Security Division and not fully familiar with that site.
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Mobilization and Deployment of Personnel and Equipment
Our Mobilization and Deployment of Security Personnel and Equipment Plan ensures: (i) a rapid and effective deployment of our security guards to the project location(s) and; (ii) resourcefulness, meaning that any equipment that needs replacing will be done so promptly, upon request of our security guards, regional field supervisors, or client staff.
O
ur Southern CA Corporate HQ has ten (10) Dispatchers standing by 24/7 for customer service inquiries. They are also available to send daily and security incident reports or security analytics.
Dispatchers are also trained on how to assist our guards in the field who are working graveyard shifts, and can requisition new uniforms and equipment during overnight hours. They are part of the continued AGS effort to keep communication channels open at all times.
R
egional Hub offices are open during daytime hours . AGS uses these physical locations to focus on things like training, equipment assignment, storing, and replacement, in addition to vehicle assignment and repair scheduling. They are an essential tool at speeding up deployment and personnel replacement times for projects due to their proximity.
I
n the case of the contract with City of Carson, much of the physical aspects to our security program will be handled by our Regional Hub Office in Southern Los Angeles, such as vehicle deployment and guard assignment. The management aspects will be handled by our Southern CA Corporate HQ in Chatsworth, which will provide things like employee schedules and Post Orders. This level of hub office proximity and resource support from our corporate office will ensure a successful operational quality no matter where or when guards are needed, be that scheduled or upon request. Transport to and from the job-sites will be handled by the personal transportation means of our guards for standing guard roles. Patrol vehicles will be dispatched from our Hub Office in Southern Los Angeles and stored there when not in use by supervisors or patrol guards.
Timeliness and Coverage
Localized assignment and recruitment to the City of Carson will be pursued, to ensure that guards will have limited travel distance from their home and w ill arrive on time. Timeliness is enforced by both our 24/7 Dispatch Center and our time- card tracking process. All American Global Security guards, without exception, are required to report any condition that would make them unfit to stand ready for service within a reasonable period of time. Multiple guards and supervisors being attached to this project give us high levels of coverage for our four (4) static security posts.
If a static post is unexpectedly empty, a supervisor will be instructed to man that post for the remainder of the shift. If a more permanent replacement is required, the AGS Operations Team will begin the process of reviewing eligible guards and applicants to find a suitable, long- term replacement. This replacement process can take up to forty -eight (48) hours. However, our Security Shift Supervisors will be on-site within one (1) hour to cover unexpected outages and last-minute city requests. As a precaution, and due to the complexity of the City of Carson scope of work, AGS will train at least two- three (2-3) back up guards for this project. They will be assigned to our Southern CA Patrol Division to make for easier coverage opportunities. When an AGS guard is going to be late for or miss their shift, they must contact our 24/7 Dispatch Center at least three (3) hours in advance to alert them of the issue. A Security Supervisor attached to the project will cover their position until they arrive, or potentially City of Carson
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be directed to take over their shift for the day depending on the length of time our assigned guard will miss. Incidents like this, although rare, are recorded and tallied, with repeat infractions leading to progressively more and more serious consequences through our Internal Review system.
If a guard missed their on-site clock in without providing any communication, our 24/7 Dispatch Center will be notified through AGSTrac® and our Operations Team will be notified through TeamXpress
®. Dispatch will contact the guard to inquire about their status. Late clock-ins allow for a two (2) minute window of error . Late guards will result in Dispatch contacting an appropriate Field Supervisor to relieve the position. While late or no-show guards are rare, rest assured that we have a reliable system in place to swiftly address and resolve these situations, ensuring continuous coverage and peace of mind.
Lunch Breaks
American Global Security offers our personnel paid lunch breaks to ensure our personnel can rest and recharge during their shifts, helping them stay alert and focused. However, we understand that some client situations cannot accommodate this practice. In these situations, AGS will redirect one of our Security Shift Supervisors to cover the lunch break and man a post while the current guard is on break. If the guard is allowed to remain on site and take their break, we can rely on the coverage of another guard there and stagger their lunches, or use a field supervisor once again to provide short term coverage.
Project Controls/Data Monitoring
We have several levels of project controls to ensure that we control costs, stay within budget, monitor schedules, and keep guard accountability high. On the ground level, both our Site Security Manager and Security Shift Supervisors will keep our guards accountable through regular scheduled and unscheduled check-ins. Check-ins come with a manual review process, the results of which are recorded and documented These check -ins result in the positive reinforcement of duties performed well, and can also result in a scheduled field training review, in-office training refresher for more serious mistakes or grievances, or employee reprimand or dismissal if the mistakes are repeated (or upon request). For the project with City of Carson, having our Supervisors and Manager visit the sites throughout the day will ensure we are delivering and maintaining a level of service that exceeds expectations.
GPS Tracking
An additional feature of our project controls at AGS is the use of GPS tracking for our patrol vehicles, which allows for real -time monitoring, ensuring efficient route management, accountability, and enhanced safety for both our guards and the sites they protect. Dispatch has a record of where all patrol vehicles are currently at, how fast they are going, and who is driving them. They receive a notification when the vehicles are traveling at unsafe speeds. We can do the same for our golf carts and even electric scooters. Reserved for our patrol vehicles are our Samsara® two-way dashcams, which are an effective way to both monitor guards while patrolling and ensure insurance claims are met after traffic accidents. All this data will also be visible to the City of Carson Project Manager through the AGSTrac ® client portal.
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Feature Overview
While using any Android or Apple device, Officers in the field can:
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American Global Security, Inc. Reporting Process
How We Report
We use smartphones and tablets with quick and
simple drop-down reporting menus to streamline
the reporting, maximize on site visibility, and
reduce your risk and liability.
Instead of traditional hand written DARs our
officers are provided varied reporting options that
enable them to report easily throughout their shift.
Customized For You
Our daily and monthly reports can be
completely customized and worded
for City of Carson and specific
property.
All issues are prioritized based on
the scope of service at each property
and according to your needs.
Real-Time Incident Notifications
At your choosing any issues or
incidents reported can trigger a
notification to the necessary parties
(i.e. managers, maintenance
supervisors or teams, and issue
specific vendors).
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Guard Tour Checkpoints
When a checkpoint is scanned 4 things happen:
1. Instructions are shown to the officer specific to that location.
2. A pre-written note in risk and liability terms is entered into all reports including the Daily Activity Report (DAR).
3. A GPS pinpoint is taken to track the officer’s location at the time of the scan.
4. The officer is required to include a photo with the checkpoint to verify their location (optional).
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City of Carson Live Dashboard
The issue monitor is the hub of all the activity reported through our software. Everything that is reported including incidents, checkpoints, tasks, and dispatched issues will be tracked in the issue monitor and accessible to the City of Carson.
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City of Carson Portal Features
At AGS, our goal is to establish and secure a positive working relationship with all our clients.
We are pleased to provide our Premier Account Clients, which includes all public agencies, with an account specific portal which allows us to enhance communication, knowledge- sharing and reporting specific to your account. In addition, the information provided through this automated Client Portal allows increased levels of transparency and accountability and overtime has increased our service quality.
Through our client and account specific portals, AGS clients can do the following:
Features Benefits
View current and past invoices
and supporting documentation for
the past 18 months
• Provides a repository for
invoice reconciliation
• Reduces billing turnaround
time
Print or export invoices in a
variety of formats
• Export financial information
for reports, projects,
visuals, and easy sharing
• Maintain paper copies
Submit paperless requests for
additional work (i.e., events or as-
needed services)
• Eliminates manual
processes
• Convenient and easy-to-
use
• Reduced response time
Receive request confirmations
and view status of requests
• Reassures customers in
real-time that requests are
being addressed
View Employee Turnover Reports • Review employee turnover by job
• Increase knowledge-sharing
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View Employee Roster Reports • Understands exactly who is working your site(s)
View Compliance Reports • Increases accountability
that every employee meets
the job site requirements
View Employee Inspections • Increases quality of service • Provides accountability
• Decreases paper and
processing time
• Automates inspection
process
• Photos add verification and
clarity
• Be notified when
inspections have been
completed
View results and deficiencies • Decreases response time on deficiencies
• Results display quality
goals (see our Quality
Control section for more
details)
View scheduled work at job sites • Stay informed on work performed at job sites
• Ensures accountability
View messages, events, links,
images, and documents
• Receive a job-specific or
global information
• Improve communication
lines
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Uniforms
AGS security personnel uniforms will be assigned and fitted during onboarding for City of Carson.
AGS security guards always wear a full company uniform with standardized features.
Uniforms are appropriately fitted and will be free of any wear and tear at the beginning of every shift. We have a standard uniform style and look, as well as several additional variants depending on client needs.
Since appearance and presence are very important, our guards will always be clean and well-groomed. Within our American Global Security Policies are our standards for appearance, including uniform, equipment, and personal hygiene. These standards are maintained both before and during deployment through supervision from hiring staff, management, and Regional Field Supervisors. If there is any wear and tear detected on any piece of uniform/equipment, it will be immediately replaced at no additional cost to the guard or Client. If a guard is not maintaining proper grooming standards or has an overly tattered uniform, they will be relieved from their post by a Regional Field Supervisor until correctly equipped for their job. This can also happen upon request if a client is not satisfied by a guard’s appearance.
To ensure our officers have an understanding of our standards we maintain at AGS, we introduce them to said standards as soon as possible. Our Training Unit will emphasize that to the guards, and direct their attention to that section of the Employee Handbook if they feel it could be an issue.
Appearance
Our guard’s appearance is an integral component to our success. Having guards properly equipped and well-groomed establishes confidence within the client we serve. All guards are supplied with uniforms which correspond to a particular site and client needs.
American Global Security requires our personnel to follow the following guidelines which contribute to their own professionalism, as well as that of our firm:
• Assigned personnel shall report to their duties in the appropriate uniform, which includes: identification badge, company patches and private security badge, clean security shirt, ultra- flex security pants, and any required field equipment.
• All personnel should maintain a respectable appearance. Uniforms must fit properly and always be clean and presentable. Guards are also required to tuck their shirts into their uniform pants to uphold a professional presence. Guards should also tuck their pants into their work boots.
• Guards are not allowed to customize their uniforms (besides firearm if appropriate) and add unauthorized accessories.
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Grooming Standards
American Global Security maintains standards for our guards on their grooming; guidelines below:
Tattoos shall not be visible and shall remain covered!
Jewelry/Accessories are not permitted aside from:
• Wrist watches
• Medical/identification bracelets
• Rings, but not more than one on each hand
Grooming for Male Guards:
• Must be neatly shaven
• Sideburns shall be trimmed and not to extend
below the bottom of the ear
• Back of hairline shall not extend beyond the
top of the uniform collar
Grooming for Female Guards:
• Hair shall be neat and styled/trimmed so it does
not extend beyond the top of the uniform collar
• Long hair must be put in either a bun or pony tail
• Makeup and/or nail polish and nail length shall
remain neutral in appearance
AGS’ GROOMING REQUIREMENTS WILL KEEP CITY OF
CARSON SITES PROFESSIONAL AND TOP TIER!
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Uniform Styles
The following pages include AGS uniform variations. We customize our uniforms to suit each of City of Carson’s security contract locations.
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Equipment
American Global Security’s standard equipment set is issued to all our guards in the field. Below is a detailed list of the equipment we propose to utilize for this project, including security vehicles, communication devices, and electronic patrol equipment. Each item has been carefully selected to ensure optimal performance, safety, and efficiency in meeting the City of Carson security needs.
COMMUNICATIONS EQUIPMENT
1. 2-Way Radio
2. Body Camera
3. Company 4. Company Tablet
Issued Cellphone
ADDITIONAL MANDATORY EQUIPMENT
5. Flashlight
6. Reflective Safety Vest
7. Company Headgear
8. Security Utility Belt
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MISCELLANEOUS EQUIPMENT (PATROL VEHICLE)
9. Road Flares
10. Handheld
Warning Light
11. Emergency
First Aid Kit
12. Traffic Cones
(x3)
OPTIONAL EQUIPMENT
13. Handheld Metal 14. Chemical Agent
Detector Wand (Pepper Spray)
15. PR-24 Self-
Defense Baton
16. Handcuffs
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Patrol Vehicles
The above-listed vehicles will be used in the execution of security services at the various City parks attached to this project. Each vehicle will be monitored by GPS tracking and will come equipped with the previously listed equipment.
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Equipment and Vehicle Ownership
American Global Security is currently in ownership of all vehicles (including golf carts) and equipment that will be designated to be used for the contract. All vehicles are at least 2018 models or more recent, which promotes reliability and limits maintenance.
Golf Carts and Scooters
Our AGS golf carts and electric scooters come equipped with the same GPS tracking features as our marked patrol vehicles. They also have safety features like amber visibility lights. The golf carts in particular come equipped with the additional safety items listed on the previous page. These are stored in a storage compartment on the rear of the vehicle.
Equipment and Vehicle Maintenance
To monitor the upkeep of our general equipment, our regional field supervisors conduct site visits to inspect both equipment and uniforms being used by guards, as well as their patrol vehicles. These inspections are included with our Quality Assurance Plan (QAP) which is modified for each new Premier Account. Our Regional Field Supervisors will travel to designated sites to evaluate the working conditions of our guard’s equipment. They can also be summoned to replace damaged or faulty equipment, or to swap out a patrol vehicle which is reported for maintenance needs.
AGS also relies on reports made by our security personnel to monitor our equipment. Guards are required to report any malfunction of equipment they are utilizing at a City of Carson project site. This process is documented; once a guard calls our 24/7 Dispatch Center to immediately report the malfunction and have a roaming supervisor supply them with a replacement within one (1) hour, they must make a dedicated Equipment Report in AGSTrac® . This gives us a paper trail for all of our equipment in use or in transit. It also provides our clients with complete transparency as to what is occurring at their site, since they also have access to these Equipment Reports in the City of Carson Client Portal.
Quality Control
American Global Security’s Quality Control Plan goes beyond merely the project’s scope of work. This system is comprised of a set of features and a network of resources intended to ensure accountability, improve performance of our security teams and, guarantee customer service.
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Dispatchers Operate Throughout California
AGS Dispatch Centers operate 24/7 and are staffed by dispatchers who receive special training to field calls and address customer concerns while also dealing with our guards; assisting them and monitoring them. Our 1st CA Dispatch Center is located within our Southern CA corporate office in Chatsworth, California. Our 2nd Dispatch Center is located within our Northern CA Corporate Headquarters in Sacramento, CA. Both Dispatch Centers are in constant communication with our security guards in the field and enroute to different job sites. These Dispatch Centers are also communicating with Hub Offices which provide more local resources.
All of our different Hub Offices have at least one Operations Team member there who is able to handle in person activities and assist with large scale operations. Scheduling is done through coordination by our Operations Team. Our Dispatchers assigned to a particular site will ensure that security guards draft and submit their daily reports on any incidents and activities that might have occurred during their shifts, and that they comply with the hourly checkpoints scan requirement and tour verification syst em. Our Corporate Offices are also the locations from which IP-based CCTV monitoring services are provided, as well as the monitoring of mobile surveillance platforms which we have deployed in the field.
Shift Supervisors
Due to the fact that City of Carson security coverage will be at critical locations, AGS will be assigning seasoned Supervisors to the project these locations. AGS prefers to hire former law enforcement/off duty officers to work in this role. There is a network of Police Officers who are either retired or looking for work during the hours they are not acting in an official capacity. This network is only available to those security services companies which have an outstanding track record and positive reputation amongst municipalities, other security companies, and law enforcement networks. Former law enforcement individuals are highly effective as Field Supervisors because of their previous training and discipline, and also the ability to acquire and maintain a gun card certification. This means they are always eligible for shift coverage due to their qualifications and certifications. AGS Supervisors have first -hand knowledge of each job site under their jurisdiction, including layout and post orders, making them the ideal candidates to provide supervision. They are also some of the personnel that will implement and execute our Transition Period. They will conduct frequent and unannounced visits to our guards at the static sites to guarantee their performance. These check-ins will be conducted daily due to the structure of the contract. This level of oversight will keep guards on their toes and performing at a higher level. AGS Supervisors will review the guards’ appearance and attire, the quality of their daily activity and incident reports, their awareness and overall demeanor, and their knowledge of Patrol Routes and Post Duties. These reviews result in guards being commended for abiding by our high standards of appearance and conduct. However, if our guards fall short of these metrics, they will be reprimanded, re-trained, or replaced.
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Internal Reviews
Beyond the Human element, AGS uses internal review processes to ensure operational quality.
Account Reviews – All AGS account details are agreed upon between clients and our Accounts Managers. These details include standards to follow, post orders, and specific codes of conduct. All public agency accounts are audited on an annual basis. These audits cover our staffing performance, post order compliance, training updates, wages and billing.
Supervisor Reviews – Our Supervisors will perform written reviews of guards in the field. These reviews lead to commendation or disciplinary actions depending on what scores they received.
Supervisors and office employees also receive yearly performance reviews at the end of the fourth fiscal quarter each year and become eligible for raises or promotions accordingly.
End of Transition Period Meeting/Semi-regular Meetings – We recommend semi-frequent meetings with your Account Manager throughout the course of the contract year. This recommended practice fits in perfectly with City of Carson’s goal of having American Global Security supervisors/management participate in meet ings with City of Carson staff to ensure the Department’s satisfactions with the services provided. The members in attendance will be those listed in the resumes section of this proposal.
Customer and Employee Complaints – Once we receive a complaint from staff, visitors, or guests about our services at a contract location, AGS knows that it’s time to re-evaluate not just the field team there, but potentially our supervisors as well. We bring in the guard for an interview after each and every complaint. This prevents any supervisors or senior level personnel from becoming complacent.
Customer Action Plan – If any issue presents itself in connection with our services, AGS will implement a formal Action Plan to document all concerns and assign a due date for addressing them.
Once the issue is properly handled, we ask that you formally acknowledge it via an email.
Raw Data
AGS uses a number of metrics to analyze the performance for both field personnel and management.
These include the following:
• Weekly Service Hours – Overtime, Billed Overtime, Billed Hours through TeamXpress • Employee Retention vs Retention Program Utilization
• Training Modules Carried out/Training Modules Scheduled • Incidents on the Job
• Industry Trends
• Supervisor Reviews/Account Reviews
• Management Meetings Held
• Customer/Employee Complaints
• Best Practices
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Policy – Use of Force
Policy Statement: American Global Security, Inc. is dedicated to providing a safe and secure environment for our clients and the public. This policy outlines the guidelines and procedures for the use of force by our security personnel, specifically concerning batons, pepper spray, and firearms.
Purpose - The purpose of this policy is to provide clear guidelines to security personnel on the appropriate and lawful use of force. This policy aims to ensure that all actions taken by our security personnel are legal, ethical, and in the best interest of public safety.
Scope - This policy applies to all employees of American Global Security, Inc. who are authorized to perform security duties within the state of California.
Definitions
Use of Force: The application of physical techniques or tactics, chemical agents, or weapons to another person.
Baton: A stick or club used by security personnel for self-defense and to maintain order.
Pepper Spray: A chemical agent used to incapacitate an individual temporarily by causing irritation to the eyes and respiratory system.
Firearms: Any gun, rifle, or pistol authorized for use by security personnel.
General Use of Force Principles
Legal Authority: Security personnel must understand and comply with all applicable local, state, and federal laws regarding the use of force. Force may only be used when necessary to protect the security officer or others from bodily harm or to detain an individual suspected of committing a crime until law enforcement arrives.
Reasonableness and Necessity: The use of force must be reasonable, necessary, and proportional to the threat faced. Security personnel must attempt to de-escalate situations using verbal commands and other non-physical methods before resorting to force.
Documentation: All incidents involving the use of force must be thoroughly documented in an incident report, including the reasons for the use of force, the type of force used, and any injuries sustained by the individual or the security personnel.
Use of Batons
Authorization: Only security personnel who have completed approved training on the use of batons, as required by the California Bureau of Security and Investigative Services (BSIS), are authorized to carry and use them.
Circumstances for Use: Batons may be used in self -defense or defense of others to prevent serious injury or death. Batons should not be used to strike the head, neck, or spine unless deadly force is justified.
Application: Use the baton in accordance with training, targeting large muscle groups to incapacitate without causing permanent injury.
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Use of Pepper Spray
Authorization: Only security personnel who have completed approved training on the use of pepper spray, as required by the BSIS, are authorized to carry and use it.
Circumstances for Use: Pepper spray may be used to subdue individuals who pose an immediate threat to the safety of the security officer or others. Pepper spray should be used as a means to gain control of a situation without resorting to higher levels of force.
Application: Use pepper spray at the appropriate range, aiming for the face to cause temporary incapacitation. Provide the individual with water and medical attention as soon as it is safe to do so.
Use of Firearms
1. Authorization: Only security personnel who have completed approved training on the use of firearms, have a valid California Firearm Permit, and meet the qualifications set by the BSIS are authorized to carry and use firearms.
2. Circumstances for Use: Firearms may be used only in situations where deadly force is necessary to protect the security officer or others from imminent danger of serious injury or death. The decision to use a firearm must be made with the utmost consideration for public safety.
3. Application: Firearms should be used in accordance with training, aiming to stop the threat. Firearms should be discharged only when there is a clear and present danger, and there are no alternative means to neutralize the threat.
Training
All security personnel must complete initial and ongoing training on the use of force, including the use of batons, pepper spray, and firearms, as mandated by the BSIS. Training should cover legal aspects, ethical considerations, and practical skills related to the use of force.
Review and Compliance
This policy will be reviewed annually to ensure compliance with current California laws and best practices. Non- compliance with this policy may result in disciplinary action, up to and including termination of employment.
Conclusion
American Global Security, Inc. prioritizes the safety and rights of individuals while fulfilling our security duties. Adhering to this policy ensures that our security personnel act within the bounds of the law and maintain the highest standards of professionalism and integrity.
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Retention Programs
AGS strives to acknowledge and reward individual officers for exceptional performance in the field, aiming to boost morale and strengthen the dedication of our guards. Some of our recognition programs include:
Certificate of Merit
• Security Guard of the Month – One guard is selected every calendar month to review a small bonus of $150 and our Certificate of Merit
• Security Guard of the Year – Up to five Guards are selected to receive a $500-1,000 bonus check, a PlayStation© 5, or a Disneyland weekend pass, and a certificate of Merit. • Field Supervisor of the Year – we select up to three Supervisor to receive a $1,500-2,000 bonus check, commemorative plaque, and Certificate of Merit.
Our plan is to generally recognize roughly 10-15% of our total staff in the field. We have found this to be an effective total number, but as we grow this range could also increase. Large job-sites with multiple guards always have at least one recognition each fiscal year. This method of recognition is not simply for the sake of doing so. We make notice of guards who are performing at a higher level, receiving accommodations and praise from our clients. These guards are then selected to promotion along our hierarchy of field personnel. Having a gun card and acting as an armed guard on most occasions does not change the path or methods of inner promotion and retention of qualified individuals.
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Glass Door Rating – Employee Validation
At AGS, our product is our people. We work diligently to ensure our employees have the best experience whilst knowing we care about them and their future. According to Glassdoor, AGS has the highest employer rating of any security service provider in California based on several different criteria. This results in our employees often referring us to others looking for work in the industry.
Most importantly, it reflects that you will receive happy, motivated, and engaged personnel.
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Project Schedule
As the new security team for City of Carson at the assigned locations, our firm will spend as little time in transition as possible. Security practices and protocols will be finalized rapidly during the training window of our project calendar. However, we do intend to have a few busy days as we have staff on-site learning from our supervisors and City of Carson site staff. Hands on training from our field supervisor ensures a good level of familiarity with the site, for both them and our field teams.
AGS has assessed the staffing capabilities in the surrounding area and has decided to increase the number of trained guards in our Transition Period. We are planning on training at least two (2) additional guards along with the other static positions and patrol guards. These back -up guards will be assigned to other active roving patrols in the South Bay and Southern CA region. Our roving patrol force is designed and scheduled buy our operations team to allow for maximum flexibility and re-direction capabilities. As it stands currently, AGS uses our patrol guards as backup guards for other nearby sites that could be requesting additional guards with little to no advanced notice. Incorporating these guards into the Transition period (free of change) gives us extra leeway in filling gaps in staffing or covering last minute requests. AGS will be able to provide the coverage within the shortened time frame of forty-eight (48) hours.
The transition process is multi-faceted and begins almost immediately upon the date the contract is awarded.
The assigned Accounts Manager accompanied by at least one field supervisor, will walk the job site. This team will also communicate with the client’s current team to determine the security threats being faced and begin plans to address these vulnerabilities. This is part of the Risk Assessment phase of the project, and is usually one of the final chances to easily modify the approach to security at a given site, pursue options to increase the amount of security guards on site, or alter the initial contract. Should any client want to retain specific, high- performing members of the incumbent firm’s personnel, they should make such recommendations to our Accounts Manager walking the job site or before our services take effect. AGS will be happy to accommodate any such requests, after guards pass through a condensed follow up interview and vetting process.
The second stage of the Transition begins roughly two weeks prior to the start of service date. Our main transition team, consisting of the Accounts Manager for the project and the project - assigned Regional Field Supervisors are introduced to the new guards who have been selected for the project. The Transition Team will assure that everything is understood by the new guards and shift leads in terms of training, patrol routes and that all of our operational protocols meet the standards of the various site staff and city project management. This team will open the source of communication between our lead guards and the necessary site representatives. The transition team will also work to develop any additional training programs they feel would be beneficial to those providing security at the sites. Both our lead team members and guards are expected to stay flexible in terms of hours and protocols being finalized during this period.
On the note of communication, our Dispatch Manager will have reached out to the various individuals at each location and within various City departments/locations to give them access to our reporting system Online portal. This will be done via email, and will allow you to either set up email for reports daily, incident reports as they happen, or just be able to log in at any time.
As part of our transition plan for this project, we plan on having a meeting with the project Account Manager, Site Security Manager, and any site staff or project managers that wish to be present. This meeting will be scheduled for two-three (2-3) weeks into the Transition Period, and will be when we finalize our Plan of Operations, including any optional services that City of Carson elects to request.
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The transition plan will be formalized prior to the “start of service” date. AGS has made note of the timeframe for this project and is prepared to have our Transition Team, guard selection, and all other necessary preparation made roughly fifteen days before the start of service date. The implementation of said Transition Plan takes fifteen days after the start of service. In total, our Transition period lasts 30 days. After this point, all guards and supervisors working on the project should be operating smoothly and efficiently while establishing their rapport with City of Carson staff.
Transition Period Breakdown
Two Weeks Prior to Deployment
• Confirm and
acknowledge the Service
Agreement and client
expectations.
• Accounts Manager meets
with team to discuss
contract.
• Put Post Duties into
writing, plan patrol routes,
implement specific
protocols as part of our
individualized approach
for each site.
• Recruit the necessary
staff either from within
our own ranks or with
CadientTalent software
• Verify that all Guard
cards and required
training is current.
• Distribute AGS official
employee handbook.
• All new personnel are
enrolled in payroll
system.
• Establish contact with
incumbent officers and
security firm if possible.
• Our Security Shift
Supervisors, Site
Manager, and Account
Manager attached to the
project will be conducting
an on-site tour.
• AGS Personnel
Orientation Meeting
where schedules are
distributed.
First Two Weeks to Deployment
• Communicate transition
information to project
staff and the guards to be
deployed.
• I.D. badges and special
equipment is made and
distributed.
• City staff will be given
access to AGSTrac
reporting system client
portal.
• Provide daily updates
and a team meeting with
City staff at 2-3 weeks
in.
• Have our Regional Field
Supervisor present for
training, including on
weekends if applicable.
• Cross-train personnel
and backup personnel if
possible/applicable.
• Confirm that we are
responding to all
requirements of the
contract and requests
made by City.
• Maintain flexibility in our
timeline, personnel
assignments, and post
order improvements –
Document any
challenges we face and
milestones we have
accomplished.
End of Transition Period
• Chief Financial officer
Reviews first invoice.
• Reviews site specific
training that has been
conducted.
• Review assigned
personnel to make sure
they meet AGS
standards.
• Confirm with City
Project Manager and
site staff that the
project approach and
staffing is satisfactory.
• Smooth workflow is
achieved, security lapses
have been covered and a
rapport is being
established between
guards and site staff.
• Senior accounts manager
has first monthly
meeting with City Project
Manager.
City of Carson
RFP 24-009 Professional Building Security Services
70 | Page
D. COST
A. NTE ANNUAL BUDGET - CONTRACT FIRST YEAR: $850,000.00 NTE ANNUAL BUDGET – CONTRACT SECOND YEAR: $870,000.00
NTE ANNUAL BUDGET – CONTRACT THIRD YEAR: $892,000.00
B. CONTRACT INITIAL TERM HOUR RATES Compensation Plan: NET 30
Type of Service Location Hourly Rate Overtime/Holiday
Rate
Labor Margin
Unarmed
Security Guard
City Hall, Juanita
Milender
Community
Center/Carson
Event Center,
Corporate Yards
$23.99 $35.99 $20.00 $3.99
Unarmed
Security
Supervisor
City Hall, Juanita
Milender
Community
Center/Carson
Event Center,
Corporate Yards
$26.99 $40.49 $24.00 $2.99
The Hourly Billing Rates above are flat rates that include all wages, benefits, uniform costs, equipment such as golfcart, background checks, drug testing, orientation, training, allowances, and differentials.
Overtime will only be paid work expressly authorized in advance and in writing will be paid at one and one-half times the Hourly Billing Rate and applied to hours worked exceeding eight (8) hours in a given day or 40 hours in a given week. Please keep this in mind when evaluating our cost proposal.
American Global Security does not wish to be reimbursed for any parking, supplies, equipment, or sundries utilized in the performance of this work.
Any potential year-to-year price increase is due to the cost of living increasing each year and is based partly off annual minimum wage increases. We will attempt to follow the average API increase of roughly 2-3% per year.
City of Carson
RFP 24-009 Professional Building Security Services
71 | Page
C. Operational Plan for Supervisors and Security Officers matches that of the RFP
Site
No.
Location Security Officers and Shift
All All Supervisors required Monday – Sunday, Shift may vary. Will be required to roam between facilities either on foot or by vendor provided vehicle.
1 City Hall, 701 E. Carson
Street, Carson, CA 90745
Security Officer Monday – Sunday, 1st Shift, 6:00 a.m. – 2:00 p.m.
Security Officer Monday – Sunday, 2nd Shift, 2:00 p.m. – 10:00 p.m.
2 Juanita Millender
Community Center / Carson
Event Center, 801 E.
Carson Street, Carson, CA
90745
Security Officer Monday – Sunday, 1st Shift, 6:00 a.m. – 2:00 p.m.
Security Officer Monday – Sunday 2
nd Shift, 2:00 p.m. –
10:00 p.m.
Security Officer Saturday – Sunday, 3rd Shift, 10:00 p.m. – 2:00 a.m. (Part-time).
3rd Shift may be adjusted to coincide with the ending time of scheduled events. 8+8+
3 Corporate Yard, Parks &
Recreation 18620 S.
Broadway, Carson, CA 90248
Security Officer Monday – Sunday, 1st Shift, 6:00 a.m. – 2:00 p.m.
Security Officer Monday – Sunday, 2nd Shift, 2:00 p.m. – 10:00 p.m.
City of Carson
RFP 24-009 Professional Building Security Services
72 | Page
4 Corporate Yard, Public Works,
18620 S. Broadway, Carson,
CA 90248
Security Officer Monday – Sunday, 1st Shift 6:00 a.m. – 2:00 p.m.
Security Officer Monday – Sunday, 2nd Shift, 2:00 p.m. – 10:00 p.m.
Security Officer Monday - Sunday, 3rd Shift, 10:00 p.m. – 6:00 a.m.
RFP NO. 24-009 PROFESSIONAL BUILDING SECURITY SERVICES – SUPERSEDES ORIGINAL 1 C
ity of Carson
Purchasing Division
701 E. Carson Street
Carson, CA 90745
R
EQUEST FOR PROPOSALS (RFP) 24-009
N
otice is hereby given that the Purchasing Manager of the City of Carson will accept proposals for:
PR
OFESSIONAL BUILDING SECURITY SERVICES
I
SSUE DATE: 08/22/2024
QUESTIONS DEADLINE: 08/29/2024 | 10:00 AM
PROPOSAL DEADLINE: 09/12/2024 | 10:00 AM
I
SSUE DATE:
PR
OPOSALS MUST BE SUBMITTED ELECTRONICALLY
R
EGISTER AS A VENDOR AND SUBMIT ELECTRONIC PROPOSALS AT:
http://www.planetbids.com/portal/portal.cfm?CompanyID=32461 N
o late proposals will be accepted. Proposals received after the deadline established will not be considered for this project . Proposers are strongly encouraged to carefully read the entire RFP and are solely responsible for the timely submittal of complete proposals. The City reserves the sole right to evaluate the proposals submitted, waive any irregularity therein, approve sub- consultants (if applicable) , and select or reject proposals, should such action be deemed in the best interests of the City.
A
ll questions or requests for interpretation regarding this solicitation must be submitted online through PlanetBids by the date and time specified. Any City response for this solicitation not submitted through PlanetBids is unauthorized and will be considered invalid. Any attempt to lobby members of the Carson City Council, or City of Carson staff during the release of the solicitation and the announcement of the award determination, may result in disqualification from the selection process.
P
lease note, in the event of a conflict between any details included in this RFP and any details in PlanetBids, this RFP 24-009 shall control and govern.
T
o view other bidding opportunities from the City of Carons, please visit:
http://ci.carson.ca.us/Finance/Bidding.aspx
Exhibit No. 3
RFP NO. 24-009 PROFESSIONAL BUILDING SECURITY SERVICES – SUPERSEDES ORIGINAL
2 RFP No. 24-009
PROFESSIONAL BUILDING SECURITY SERVICES
Table of Contents
A. Summary 3
B. Specific Proposal Requirements 4
C. Questions and Addendums 5
D. Proposer Qualifications 5
E. Project Location and Schedule 5
F. Insurance Requirements 6
G. Proposal Opening, Document Review and Award of Contract 6
Project Scope of Work & Specifications 9
Additional Documents Available as Downloads from PlanetBids
1. Affidavit of Non-Federal Lobbyist Requirements
2. Affidavit of Non-Collusion and Non-Discrimination
3. Client Reference List
4. Debarment and Suspension Certification
5. Certificate of Compliance with Labor Code Section 3700
6. Acknowledgement of Insurance Endorsements
7. W-9 Request for Taxpayer Identification Number and Certification
8. Insurance Checklist
9. Instructions for Entering Electronic Bids
10. Contract for Services Template Long Form (for reference only)
RFP NO. 24-009 PROFESSIONAL BUILDING SECURITY SERVICES – SUPERSEDES ORIGINAL
3 A. SUMMARY
The City of Carson; hereinafter referred to as “City”, is seeking proposals from qualified security service providers to enhance the security measures at City property including City Hall, The Juanita Millender McDonald Community Center/Carson Event Center, and two areas of the Corporate Yard.
The City is interested in establishing a comprehensive security solution that ensures the safety of our employees, visitors, and assets as further detailed in the Project Scope and Specifications. The intent is for a contract award for a period of three (3) years wit h the option, at the City’s sole discretion, to extend two (2) additional years upon successful demonstration of exemplary contract performance.
The Public Safety Division will administer this Agreement.
The City of Carson was incorporated as a California general law city on February 20, 1968. On November 6, 2018, with the City's voters’ approval, the City of Carson became a California chartered City. Carson is considered one of the youngest municipalities in the South Bay region of Los Angeles County. Carson is located less than 20 miles south of downtown Los Angeles and is considered part of the South Bay section of Los Angeles County. The City’s acreage is 19.2 square miles, and has grown considerably, beginning with a population of 61,000 in 1968 and wi th a current population of close to 100,000 residents.
Carson prides itself on being a culturally diverse community and is accessible by air, rail and freeway.
The City is close to the Los Angeles International Airport, the Long Beach Airport, the Port of Los Angeles, and the Port of Long Beach. The four freeways that surround or run through the City are the Harbor (110); the San Diego (405); the Artesia (91); and the Long Beach (710). Additionally, the MTA Bus Line frequently stops in Carson on its route between Los Angeles and Long Beach and the City’s owned bus system, the Carson Circuit, provides convenient bus transportation within the City.
There is no other city in the Los Angeles -Orange County region that matches Carson’s ease of accessibility. The City is home to many large, modern petrochemical, electronics, automobile, aerospace, trucking, and high-tech facilities. Many of these companies have won regional and local beautification awards. A number of multinational companies also call Carson their home by locating their corporate headquarters here. Through cooperative efforts between the City and businesses, the vitality and future of Carson continues to flourish.
The City of Carson reserves the right to make changes in this RFP as it may deem appropriate. Any and all changes in the RFP will be made by written addenda which will be issued via PlanetBids. No oral changes will be permitted. Addenda issued during the proposal process shall become a part of the original proposal . All proposals must be submitted by the date and time established for the opening of proposals. The City of Carson reserves the right to take any action considered to be in the best interest of the City of Carson.
No proposal may be withdrawn for a period of ninety (90) days once proposals have been opened by the Purchasing Manager or assigned designee.
No contract exists on the part of the City until the City Council has made the award and a contract has been fully executed. The award, if made, will take place approximately within ninety (90) calendar days after the scheduled proposal opening date.
The City reserves the right to reject all proposals received or any parts therein, and to be the sole judge of the merits of each proposal received.
Unless expressly stated otherwise, documents must be uploaded in PDF format. It is the Proposer’s responsibility to ensure its documents are properly and t imely uploaded onto the City’s online bid management system. Proposals that are missing pages, cannot be opened, etc. may be considered nonresponsive. It is the Proposer’s sole responsibility to contact the City’s online bid management provider (PlanetBids at 818-992-1771) to resolve any technical issues related to electronic bidding, including (but not limited to) registering as a vendor, updating passwords, updating profiles, uploading/downloading documents, submitting an electronic bid/proposal, etc. Al l questions or RFP NO. 24-009 PROFESSIONAL BUILDING SECURITY SERVICES – SUPERSEDES ORIGINAL
4 requests for interpretation regarding this RFP solicitation must be submitted online through PlanetBids within the date and time specified. Proposers are not to contact City personnel or Elected Officials with any questions or clarifications concerning this RFP other than through PlanetBids, as only the Purchasing Manager may be contacted. Any City response for this RFP that is not posted through PlanetBids is unauthorized and will be considered invalid. Proposers are solely responsible for “on time” submission of their electronic bids. The Bid Management System will not accept late bids and no exceptions will be made. Proposers will receive an e- bid confirmation number with a time stamp from the Bid Management System indicating that their bi d was submitted successfully.
The City will only receive those bids that were transmitted successfully.
NOTE: E-Bids are sealed and cannot be viewed by the City until the closing date and time. If you need to withdraw your bid, you may do so any time before the bid deadline, by going back into the system and selecting “withdraw.”
B. SPECIFIC PROPOSAL REQUIREMENTS
All proposals in response to this RFP must be submitted electronically on PlanetBids by the due date and time established. Please allow sufficient time to prepare, scan and upload your documents into the electronic bid system prior to the deadline, as the system will lock and not allow entry of documents after the designated deadline. Any technical questions regarding use of PlanetBids must be directed to PlanetBids. Faxed, emailed, or delivered proposals will not be accepted.
All proposals must contain the following supplemental documents, available for download from PlanetBids.
Required Supplemental Proposal Documents
1 Cover Letter, Company Certification and Personnel Verification Certification, on company letterhead that the person submitting the bid is authorized to contract on behalf of the prospective vendor. Examples of authorized persons include owner, partner, or corporate officers. Include name, title, address, and contact information. If Proposer is a corporation, certification should include statement that corporation is in good standing with the California Secretary of State.
Required
2 Client Reference List
Governmental entities preferred. Include client contact information and a brief description of the product provided to each client. Minimum of three (3) references. (download from PlanetBids)
Required
4 Modification, Changes or Exceptions to the City ’s Contract Services Agreement (download from PlanetBids)
Exceptions to the specifications of any proposed items, contract terms and conditions shall be fully described and stated in writing.
Required if Applicable
5 Cost
Include all relative pricing information. Required
6 Affidavit of Non-Collusion and Non-Discrimination
(download from PlanetBids) Required
7 Affidavit of Non-Federal Lobbyist Requirements
(download from PlanetBids) Required
8 Debarment and Suspension Certificate
(download from PlanetBids) Required
9 W-9 Request for Taxpayer Identification Number and Certification (download from PlanetBids) Required
RFP NO. 24-009 PROFESSIONAL BUILDING SECURITY SERVICES – SUPERSEDES ORIGINAL
5 10 Acknowledgement of Insurance Endorsements
(download from PlanetBids) Required
11 Certification of Compliance with Labor Code Section 3700 Required if Applicable 12 Contract for Services Template Long Form (for reference only) (download from PlanetBids)
Required upon
Contract Award
Every document uploaded to PlanetBids must include Proposer’s name and RFP No. 24-009.
C. QUESTIONS AND ADDENDA
All project scope questions must be posted to PlanetBids by the date and time established. The City will coordinate responses and post them to PlanetBids five (5) days prior to the proposal deadline for all interested Proposers to review.
All questions must reference both the Section and page number. All questions must be submitted individually and not in paragraph form.
If discrepancies or omissions are found for this document, the City reserves the right to make such changes as deemed appropriate. Any such changes will be by written addenda, which will be posted to PlanetBids no later than five (5) days prior to the bid deadline. The City reserves the right to extend the bid deadline.
Type of Question Contact Contact Info
Those related to the Project PlanetBids Post directly to PlanetBids Use of PlanetBids PlanetBids (818) 992-1771
City’s Purchasing Process Josilla Togiola
Purchasing Manager
[email protected]
(310) 830-7600 ext. 1237
D. PROPOSER QUALIFICATIONS
Awarded Contractor and subcontractors (if applicable) must pay the City’s business license tac and submit required insurance documents period to execution of the contract.
The majority of the work as required herein shall be performed by the awarded contractor. The work may not be subcontracted to another contractor unless the subcontractor has been included on the City-approve subcontractor list, or a substitution has been approved by the City’s Contract Officer in advance of any scheduled or actual work.
E. PROJECT LOCATION & SCHEDULE
Job location: Citywide
Job Work Schedule: As outlined in Project Scope of Work & Specifications
Anticipated Project Schedule (subject to change):
Issue RFP August 2024
Bid Due Date September 2024
Award of Contract September 2024
Contract Execution & Notice to Proceed October 2024
RFP NO. 24-009 PROFESSIONAL BUILDING SECURITY SERVICES – SUPERSEDES ORIGINAL
6 F. INSURANCE REQUIREMENTS
The selected vendor must comply with the insurance requirements detailed in the Contract Services Agreement and below. The Acknowledgement of Insurance Endorsements must also be signed and submitted as part of the proposal . Failure to submit may result in City rejecting the proposal as being materially non-responsive to this RFP.
If a Proposer believes any of City’s proposed insurance is not appropriate for any reason and/or the requirements warrant an adjustment, City invites submission of a written request with explanation of the same to be submitted prior to 10 days before the bid deadline. City wi ll review the request and if appropriate, will issue an amendment to the insurance requirements as a written addendum.
Certificate of Insurance:
Shows GL, Auto, Work Comp and Professional Liability coverages with valid effective dates General Liability: Add’l Insured and Waiver of Subrogation must be checked.
Auto Liability: Add’l Insured and Waiver of Subrogation must be checked.
Workers Compensation: Waiver of Subrogation must be checked. * - if applicable
Description of Operations:
1. City of Carson, its elected and appointed officers, employees, volunteers and agents are additional insured on GL and Auto policies.
2. GL is Primary and Non-Contributory.
3. Waiver of Subrogation endorsement in favor of City of Carson OR in favor of additional insured.
Certificate Holder: City of Carson, 701 E Carson Street, Carson, CA 90745 Insurance Carriers: AM Best rating A- VII or Better
General Liability Provisions:
Coverage form ISO CGL CG 00 01. Minimum limits $1MM per occurrence/$2MM aggregate
GL Endorsements:
1. City of Carson, its elected and appointed officers, employees, volunteers and agents are additional insured OR blanket additional insured endorsement.
2. Primary and Non-contributory endorsement.
3. Waiver of Subrogation endorsement in favor of City of Carson.
Automobile Liability Provisions:
Coverage form ISO CGL CG 00 01. Minimum limits $1MM per occurrence/$2MM aggregate
Auto Insurance Endorsements:
1. City of Carson, its elected and appointed officers, employees, volunteers and agents are additional insured OR blanket additional insured endorsement.
2. Waiver of Subrogation endorsement in favor of City of Carson.
Worker’s Compensation Provisions:
Coverage for statutory limits for workers compensation. Minimum limit of $1MM for Employer Liability.
WC Endorsements:
Waiver of Subrogation endorsement in favor of City of Carson
G. BID OPENING, DOCUMENT REVIEW AND AWARD OF CONTRACT
All proposals will be opened publicly by the Office of the City Clerk, via PlanetBids, on the date and time established. Bid results will not be given out via telephone, or facsimile. Proposal documents RFP NO. 24-009 PROFESSIONAL BUILDING SECURITY SERVICES – SUPERSEDES ORIGINAL
7 must be submitted on time and meet the minimum requirements outlined in the Project Scope of Work and Specifications.
Proposals will be evaluated on the basis of the responses to all questions and requirements in this RFP. The evaluation of a Proposer’s ability to provide the required services will be based on the written materia ls submitted and any interviews, presentations or proficiency testing that may be required. Each proposal will be competitively evaluated on its strengths and weaknesses against the following criteria listed below in no order of importance.
The City reserves the right to conduct any necessary further research to confirm the responsiveness and responsibility of all proposers. The City may elect to conduct interviews with some of all proposers as deemed necessary.
All proposals will be evaluated, scored, and rank on the below:
Evaluation Criteria
Item Description Maximum
Points
A Contractor/Staff Expertise & Experience : Qualifications, experience, technical knowledge, required certifications of Contractor and key personnel. Demonstrated experience and successful contract performance as a provider of security services.
Proposers’ ability and experience to operate the project as specified in the RFP.
1. Does the Proposer meet the minimum requirements?
2. Does the Proposer have a current Private Patrol Operator license issued by the State of California Bureau of Security and Investigative Services?
3. Has the Proposer’s Private Patrol Operator license been maintained for the last ten (10) or more consecutive years?
4. Is proof of the Proposer’s experience included in the proposal (i.e., licenses/certifications, resumes, references, etc.)?
5. Are all required documents included within the Proposer’s proposal? 20 points
B Past Performance: Client satisfaction with similar scope of work; ability to perform successfully on schedule; and history of reasonable and cooperative behavior and overall business -like concern for the interests of the client The City may use past performance information obtained from a variety of sources and not just those contracts identified by the Proposer.
1. Has the Proposer provided verifiable, current, positive, and professional references?
2. Does the Proposer have a demonstrated record of providing quality, efficient, and cost-effective security officer services?
20 points
C Work Methodology: Demonstrated understanding of requirements, responsiveness and ability to meet requirements of t he City’s Public Safety Department. Approach to work and resources available. Approach to the management and integration of all activities required in the scope of work. Overall quality of proposal.
1. Did the Proposer provide the best plan for the Department’s needs?
2. Has the Proposer provided a detailed methodology, which includes a Staffing Analysis?
3. Does the Proposer currently have all of the resources and staff needed to carry out the proposed methodology?
4. Has a description and photos of the Proposer’s equipment (including name/brand of guard tour system), uniforms, and vehicles been included?
5. Do the resources assigned to the City have clearly defined roles and responsibilities and are they allocated efficiently and effectively?
6. Do the Proposer’s company policies provide assurance that the use of force will be applied proportionality and that employees are expected to act professionally at all times?
40 points
D Reasonableness of Cost : Cost to provide the services and personnel required are reasonable as they relate to the RFP requirements and methodology. Rates detailed are competitive and in line with the services being requested. Proposal provides an overall cost-effective solution.
1. Has Proposer provided a complete pricing schedule that addresses all requirements of the RFP for the duration of the agreement, including optional renewal periods? 20 points
RFP NO. 24-009 PROFESSIONAL BUILDING SECURITY SERVICES – SUPERSEDES ORIGINAL
8 2. Is the pricing suitable/fair/competitive in relation to the scope of work and Methodology?
3. Did the proposal appear to be cost-effective in its approach? TOTAL POSSIBLE POINTS 100
RFP NO. 24-009 PROFESSIONAL BUILDING SECURITY SERVICES – SUPERSEDES ORIGINAL
9 PROJECT SCOPE OF WORK & SPECIFICATIONS
RFP 24-009
PROFESSIONAL BUILDING SECURITY SERVICES
The City of Carson is seeking proposals from qualified security service providers to enhance the security measures at City property including City Hall, The Juanita Millender McDonald Community Center/Carson Event Center, and two areas of the Corporate Yard. The City is interested in establishing a comprehensive security solution that ensures the safety of our employees, visitors, and assets. The City’s current requirements are for one ( 2) Supervisors and 15 Security Officers, which may be increased or decreased at the City’s discretion. The City will submit formal written notice within 30 days to the vendor outlining any staffing changes to be agreed upon by both Parties in advance of an increase or decrease in staffing.
All security officers are to be properly trained, licensed and dressed in appropriate uniforms. All security officers are to be unarmed.
The City shall determine the hours of work. All changes to the hours of work will be approved by the City in writing, and agreed to by both Parties, prior to any change of work hours. The City shall have the right to contract for additional security officers at the same rates . The City shall have the right to modify levels of service prior to, subsequent to, and after the execution of a contract. All hours worked shall be in eight (8) hour shifts. Each security officer assigned shall work no more than 40 hours per week.
A. Building Security Services
1. Patrol and Monitoring
a. Conduct regular patrols of designated city buildings to deter unauthorized access and ensure a secure environment.
b. Monitor CCTV systems and alarm systems.
c. Conduct regular hourly security checks and inspections. d. Respond promptly to security breaches, incidents, and emergencies. e. Escort personnel and visitors as required.
2. Emergency Response
a. Develop and implement written protocols for immediate response to security incidents including coordination with law enforcement agencies when necessary. Protocols must be provided to the City and include input from the Public Safety Manager or designee. b. Be trained to provide rapid intervention and support during emergencies such as fire alarms or medical crises. Copies of training certificates for each security guard must be available upon request. Training certificates include CPR/AED, Fire Life Safety, or any other the certifications the City deems necessary.
3. Access Control
a. Manage access control systems to regulate entry and exit of personnel and visitors. b. Ensure compliance with security protocols and enforce C ity policies related to access permissions.
RFP NO. 24-009 PROFESSIONAL BUILDING SECURITY SERVICES – SUPERSEDES ORIGINAL
10 4. Additional Services
a. Security Assessments:
i. Conduct comprehensive security assessments of buildings to identify vulnerabilities and recommend appropriate enhancements. ii. Submit detailed reports outlining findings and proposed security measures for implementation.
b. Security Staff Monitoring
i. Contractor must install and maintain a guard tour software system with detailed reports that will be automatically emailed to designated City staff. ii. Contractor must also have an electronic method to monitor the clock -in/out of security personnel and share reports with designated City staff. c. Collaborate with law enforcement agencies when necessary.
5. Training and Development
a. Provide ongoing training programs for security officers to enhance their skills in emergency response, conflict resolution, and customer service.
b. Ensure compliance with industry standards and best practices in security management.
Table A: Locations and Schedule of Performance
City may request that additional Security Guards be provided for Special Events. City will provide notice at least two (2) weeks in advance of scheduled event. Guards will be paid at the same hourly rate as the dedicated guards.
The table below indicates a 1st, 2nd, and 3rd shift. The 1st shift is the morning shift, these hours begin at 6:00 a.m. and end at 2:00 p.m. The 2 nd shift is a swing shift, these hours begin at 2:00 p.m. and end at 10:00 p.m. The 3rd shift is an overnight shift, these hours begin at 10:00 p.m. and end at 6:00 a.m.
Site
No.
Location Security Officers and Shift
All All • Supervisors required Monday – Sunday, Shift may vary. Will be required to roam between facilities
either on foot or by vendor provided vehicle.
1 City Hall, 701 E. Carson Street,
Carson, CA 90745
• Security Officer Monday – Sunday, 1 st Shift, 6:00
a.m. – 2:00 p.m.
• Security Officer Monday – Sunday, 2 nd Shift, 2:00
p.m. – 10:00 p.m.
2 Juanita Millender Community
Center / Carson Event Center, 801
• Security Officer Monday – Sunday, 1 st Shift, 6:00
a.m. – 2:00 p.m.
RFP NO. 24-009 PROFESSIONAL BUILDING SECURITY SERVICES – SUPERSEDES ORIGINAL
11 E. Carson Street, Carson, CA
90745
• Security Officer Monday – Sunday, 2 nd Shift, 2:00
p.m. – 10:00 p.m.
• Security Officer Saturday – Sunday, 3rd Shift, 10:00
p.m. – 2:00 a.m. (Part-time).
• 3rd Shift may be adjusted to coincide with the ending time of scheduled events.
3 Corporate Yard, Parks &
Recreation
18620 S. Broadway, Carson, CA
90248
• Security Officer Monday – Sunday, 1 st Shift, 6:00
a.m. – 2:00 p.m.
• Security Officer Monday – Sunday, 2 nd Shift, 2:00
p.m. – 10:00 p.m.
4 Corporate Yard, Public Works,
18620 S. Broadway, Carson, CA
90248
• Security Officer Monday – Sunday, 1 st Shift 6:00
a.m. – 2:00 p.m.
• Security Officer Monday – Sunday, 2 nd Shift, 2:00
p.m. – 10:00 p.m.
• Security Officer Monday - Sunday, 3rd Shift, 10:00
p.m. – 6:00 a.m.
Staff Qualifications
1. Personnel providing services shall be direct employees of the vendor, fully trained, be a minimum of 21 years of age and capable of performing assigned duties. Vendor’s personnel shall not have been convicted of any crimes other than minor traffic violations.
2. Detailed information about the training and certification process for security officers .
3. Capacity to provide security officers for all shifts and the capacity to meet staffing shortages or absenteeism.
4. The City reserves the right, in its sole discretion, to require the contractor to remove or reassign a security officer for the convenience of the City.
5. Where possible, the contractor shall make every effort to recruit, hire, train, and staff security officers from current City residents.
6. The City maintains the right to reject any security officer for poor performance without specifying a cause.
7. Both the contractor and all security officers shall cooperate fully with the Los Angeles County Sheriff’s Department or other City public safety staff at all times.
8. All licensed personnel assigned to City facilities must undergo required training and maintain licenses as mandated by the Department of Consumer Affairs, with all associated costs covered by the contractor.
9. Security officers are strictly prohibited from using City telephones or other City equipment for personal or non-City-related purposes without advance authorization by the City.
RFP NO. 24-009 PROFESSIONAL BUILDING SECURITY SERVICES – SUPERSEDES ORIGINAL
12 The contractor is required to provide a field supervisor. The supervisor shall supervise all security officers on duty. Supervisors are required to have a minimum of three (3) years of experience supervising security officers in the field and shall have substantial expertise and experience in all aspects of security functions and security management. The supervisor shall be the primary contact between the City and the contractor. In addition, the supervisor shall:
1. Contact the City’s Contract Officer or designee at least once each day to discuss and clarify operational assignments and receive any special instructions.
2. Ensure that the security guards perform duties as specified in the awarded contract.
3. Prepare and submit periodic progress and status reports as required by the City.
The contractor shall designate a second level supervisor, who need not be present in the City. This designee shall be a member of the contractor’s corporate management staff. The designee shall have supervisory authority over all security guards performing duties in under the awarded contract and shall be authorized to represent the contractor on items of policy. The second level superv isor must be available to security officers or to the City when the primary supervisor is not on site.
The contractor shall furnish all uniforms for security officers assigned to work under the awarded contract. Uniforms include shirts, trousers, jackets, hats, color and markings shall be as specified and approved by City. Uniforms shall properly fit with no rips or tears and must be clean and pressed to present a professional appearance. Uniforms and markings shall be always visible and security markings should not be obstructed/concealed by any means including by unmarked clothing attire such as sweaters, jackets, etc. Uniform requirements also include black boots or black shoes.
All security officers assigned to work under the awarded contract shall be subject to review and pre- approval by City. The City shall have the right to interview and/or test contract personnel before they are assigned to work under the awarded contract.
Should the contractor’s security officers appear to exceed or abuse their authority, violate City policies and/or procedures, or fail to act in an acceptable manner, the responsible City official may remove the employee, terminate the contract, and require forfeiture of the contractor’s performance bond. Additionally, if the contractor’s noncompliance w ith the contract is of a serious nature resulting in a dangerous situation for the public, City personnel, or a City facility, the C ity may immediately terminate the contract.
The contractor’s dedicated security officers involve a high degree of public contact. Discourtesies, unprofessionalism, rudeness, use of profanity or physical contact is unacceptable.
Such unacceptable
behavior may result in the immediate removal of the offending security officer.
The City may provide each security officer and supervisor with a portable radio unit with frequencies that will enable communication between contractor’s security officers and City staff. The contractor shall reimburse City for any loss or damage to the radios except for normal wear and tear. Such reimbursement may be by deduction from contractor’s compensation payments. Contractor’s security guards shall always conform to C ity radio procedures. Security officers and supervisors are expected to always carry said radio with them throughout their scheduled shift. Radios are to be checked out before the beginning of each assigned shift and are to be returned at the end of the assigned shift. Radios will be checked out and checked back in by the contractor’s assigned shift Supervisor.
Experience
Security officers assigned under this contract must meet the following criteria:
• Have at least one (1) year of experience in similar security roles.
RFP NO. 24-009 PROFESSIONAL BUILDING SECURITY SERVICES – SUPERSEDES ORIGINAL
13 • Demonstrate mature judgment and possess a high degree of discretion. • Possess a current permanent registration card issued by the State of California, Department of Consumer Affairs, allowing them to work for a licensed agency for a two-year period. • Have undergone a successful investigation by the State Bureau of Criminal Investigation. • Security Officers must be able to read, write, and speak fluent English. • Be familiar with guard patrol equipment/software.
• Be computer savvy enough to monitor live camera feeds.
Physical Qualifications
Security officers must meet the following physical requirements:
• Capable of performing duties involving moderate to arduous physical exertion under normal or emergency conditions.
• Possess distance vision in each eye.
• Maintain normal fields of vision, good depth perception, and close vision for both eyes. • Demonstrate the ability to distinguish basic colors.
• Lift up to at least 50 pounds.
• Must be able to view live camera feeds for long periods of time.
Psychological Qualifications
Security officers must demonstrate:
• Mental alertness and the ability to exercise good judgment. • Capability to follow instructions and assimilate specialized training. • Essential emotional and mental stability.
Training
Prior to assignment at City facilities, contractor’s security officers shall have received training in security procedures, emergency protocols, crowd control, and public relations. • Initial Training:
o Each security guard will receive training provided by a supervisor designated by the contractor at each City facility. This training will cover the following: (A) Duties required of security officers including operation of metal detection equipment, magnetometers and hand-held wands, (B) Familiarity with assigned City facilities, including interacting with the public, and comprehensive knowledge of security systems, (C) Importance of professional image, dress, appearance, attitude, and demeanor, and (D) Various disciplines to enhance professional conduct.
• Ongoing Training:
o Quarterly refresher training for all security officers assigned to City facilities to ensure proficiency in all aspects of security operations.
Compliance with Standards:
The vendor is responsible for ensuring all security officers assigned to City facilities receive training required by state, local, or other applicable laws and regulations governing security officers .
License and Permits
RFP NO. 24-009 PROFESSIONAL BUILDING SECURITY SERVICES – SUPERSEDES ORIGINAL
14 The contractor and its security officers shall possess all necessary licenses, registrations, and permits as required by the California Department of Consumer Affairs to maintain continuous service. These licenses and permits must be available for inspection by the City upon request, and include the following:
1. Guard Registration Card:
o Security officers employed by the vendor must be registered with the State of California and possess a current and valid registration card while on duty.
2. Driver’s License:
o All security officers must hold a valid State of California Driver’s License without exception.
Default
The vendor shall be considered in default under any of the following circumstances:
1. Utilization of security officers without valid guard registration cards issued by the State of California.
2. Failure to initiate new assignments within 24 hours after notification to do so.
3. Failure to address deficiencies in service, administrative functions, or supervisory duties.
4. Failure to adequately staff assigned security officer stations as required.
5. Submission of inaccurate or falsified invoices, incident reports, or timesheets.
6. Engagement of security officers in unlawful or inappropriate acts while on City-owned premises or during duty hours.
7. Absence of required insurance coverage or bonds.
8. Refusal to remove a specific security officer or supervisor from duty as requested by the City.
9. Failure to fulfill any other obligation specified in the contract.
City's Remedies in Case of Default
The City will determine a default based on the above situations, and its decision will be final. Upon contractor default, the City may take any of the following actions:
1. Direct the contractor to promptly correct the deficiency causing the default.
2. Terminate the contract.
Legal Requirements and Permits
The vendor shall fully comply with all applicable local, city, state, and federal laws, regulations, and ordinances governing the performance of contractual services outlined herein. It is the contractor 's responsibility to obtain, at its own expense, all necessary licenses, permits, and clearances required for the provision of services.
Independent Contractor
The contractor shall operate independently in the execution of services under the awarded contract, pursuing its own business activities distinct from employment by the City. The contractor shall be accountable to the City’s Public Safety Department solely for achieving specified outcomes, not for the specific methods or procedures used to achieve those outcomes.
RFP NO. 24-009 PROFESSIONAL BUILDING SECURITY SERVICES – SUPERSEDES ORIGINAL
15 Cost
All proposals must include a detailed project budget for the scope of services. Subject final negotiation of a final agreement, it is anticipated that the selected contractor will bill for services on a monthly basis. The proposal must also include the method(s) the proposer will use to control project costs and maintain timelines, and must demonstrate by past performance the capacity to control costs and timelines.
Cost files should include at a minimum:
a. A not-to exceed (NTE) total annual budget amount for the 1st, 2nd, and 3rd years. b. The hourly rates for each supervisor/security officer who will be involved in providing the services. c. The operational plan for (2) Supervisors and 15 Security Officers.
DELETE COST TABLE IN ITS ENTIRETY
[END]
CITY OF CARSON
File #: Version:
Report to Honorable Mayor and City Council
Tuesday, October 15, 2024, 5:00 PM
CONSENT 18. To: Honorable Mayor and City Council From: Debra Scott, Housing Specialist CMO Housing & Neighborhood Subject: CONSIDER APPROVAL OF A CONTRACT SERVICES AGREEMENT WITH RSG, INC. TO ASSISTIN THE PREPARATION OF THE FIVE-YEAR CONSOLIDATED PLAN, ONE-YEAR ANNUAL ACTION PLAN, ANDANALYSIS OF IMPEDIMENTS TO FAIR HOUSING CHOICE I. SUMMARY
As required by the Department of Housing and Urban Development (HUD), as a recipient of CDBG and other HUD grant funds, the City must prepare a Five-Year Consolidated Plan (Con-Plan), a One-Year Annual Action Plan (Action Plan), a Citizen Participation Plan (CPP), and an Analysis of Impediments to Fair Housing Choice (AI). The City Council is requested to consider approval of an agreement for consultant services to assist staff in preparing these documents.
II. RECOMMENDATION
TAKE the following actions:
1. AWARD and APPROVE the proposed Contract Services Agreement with RSG, Inc. to provide professional services in the preparation of the Five-Year Consolidated Plan, One-Year Annual Action Plan, Citizen Participation Plan, and Analysis of Impediments to Fair Housing Choice, at a cost not to exceed $59,400 (Exhibit No. 4; "Agreement"); and
2. AUTHORIZE the Mayor to execute the Agreement following approval as to form by the City Attorney.
III. ALTERNATIVES
1. TAKE any other action the City Council deems appropriate.
IV. BACKGROUND
Local jurisdictions participating in HUD's formula grant programs, Community Development Block Grant (CDBG), HOME Investment Partnership (HOME), Emergency Shelter Grant (ESG), and Housing Opportunities for Persons with AIDS (HOPWA), are required to prepare and submit ConPlans to HUD every five years. The City's most recent ConPlan was prepared in 2015 and covers programs years (PY's) 2015-(beginning July 1, 2015 ) through 2024 (ending June 20th, 2025). The City is required to prepare and submit a new ConPlan to HUD for PY's 2025-2030 by May 15, 2025.
701 East Carson Street
The ConPlan is a strategic plan for the use of the above noted Federal resources, as well as non-federal resources aimed at achieving similar or related objectives, over that five-year time frame. The City participates in the CDBG program as a direct entitlement recipient and in the HOME program as a recipient of the California Department of Housing and Community Development (HCD). The City does not currently participate in the other two formula grant programs, ESG and HOPWA. However, having an approved ConPlan in place would position the City to potentially qualify for participation in the ESG and HOPWA programs in the future.
As each Annual Action Plan in the five-year time frame of the ConPlan is based on and related to the ConPlan, preparation of the Action Plan for the first year of the new ConPlan cycle (PY 2025) takes place concurrently with the preparation of the ConPlan. Inasmuch as the ConPlan constitutes the strategic plan for the use of the Federal funding and related resources over the five-year period, each Annual Acton Plan constitutes the strategic plan for that particular program year. An updated Citizen Participation Plan (CPP) is also required in connection with the Annual Action Plan.
The CDBG program contains a regulatory requirement of affirmatively furthering fair housing based on Section 808 of the Fair Housing Act. HUD requires grantee jurisdictions to (a) conduct an analysis to identify impediments to fair housing choice within the jurisdiction, (b) take appropriate actions to overcome the effects of any impediments identified through the analysis, and (c) maintain records reflecting the analysis and actions taken in this regard.
The AI is a review of issues and factors creating obstacles to fair housing choice in both the public and private sectors, and includes:
(a) A comprehensive review of the jurisdiction's laws, regulations, and administrative policies, procedures, and practices;
(b) An assessment of how those laws, etc., affect the location, availability, and accessibility of housing; (c) An assessment of conditions, both public and private, affecting fair housing choice for all protected classes; and
(d) An assessment of the availability of affordable, accessible housing in a range of unit sizes.
In its Fair Housing Planning Guide, HUD suggests that entitlement jurisdictions conduct an AI at the beginning of each ConPlan cycle; therefore, the City is coordinating the preparation of a new AI concurrently with the upcoming ConPlan process.
A Request for Proposals (Exhibit No. 2) for professional services related to preparation of the Five-Year ConPlan, Annual Action Plan, CPP and AI was issued on August 16, 2024, through the City's Planet Bid process to 17 organizations with a response deadline of September 19, 2024. Five proposers responded to the RFP (Exhibit No.1).
Pursuant to CMC 2611(c), the procurement of professional services shall be based on: (i) demonstrated competence, the professional qualifications necessary for satisfactory performance of the required services; (ii) a fair and reasonable price; and (iii) notice to a number of potential offerors adequate to permit reasonable competition consistent with the nature and requirements of the procurement, or pursuant to issuance of a request for proposals or qualifications. Offerors shall provide evidence that the person or firm carrying out contract responsibilities possesses the expertise and experience to perform the requisite professional services.
After careful review and evaluation of the proposals by staff in accordance with CMC 2611(c) and the terms of the RFP, the proposal of the RSG, Inc. ("RSG") received the highest ranking. (Exhibit No. 3). RSG proposed to perform the services for a not-to-exceed cost of $59,400. Accordingly, staff recommends RSG for the award, and the proposed Agreement has been prepared accordingly.
V. FISCAL IMPACT
No impact to the General Fund. Funds for this purpose are included in the approved program year 2024-25 Annual Action Plan under Program Administration in account number 215-50-720-100-6004.
VI. EXHIBITS
1. Bid Register
2. Request for Proposals No. 24-018
3. RSG, Inc.'s Proposal to Prepare the Five-Year Con-Plan, Annual Action Plan and Analysis of Impediments
4. (Proposed) Contract Services Agreement with RSG, Inc.
Attachments
RFP 24-018 Bid-Register (Exhibit 1).pdf
RFP 24-018 RSG, Inc. Proposal (Exhibit 3).pdf
RFP 24-018 (Exhibit 2).pdf
RSG_Contract_for_Services.pdf
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REQUEST FOR PROPOSAL -
Five-Year Consolidated Plan 4- One-Year Action
Plan and Analysis of Impediments to Fair
Housing (RFP 24-018)
CITY OF CARSON
HOUSING AND NEIGHBOORHOOD
DEVELOPMENT DEPARTMENT
SEPTEMBER 2024
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September 18, 2024 Via PlanetBids
Purchasing Manager
CITY OF CARSON
701 E. Carson Street
Carson, CA 90745
PROPOSAL 4 FIVE-YEAR CONSOLIDATED PLAN 4 ONE-YEAR ACTION PLAN AND ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING (RFP 24-018)
Dear Purchasing Manager:
RSG, Inc. (<RSG=) is pleased to submit our proposal to the City of Carson ("City") in response to your Request for Proposals (RFP 24-018) released on August 16, 2024. We understand the City is looking for experienced consultants to prepare the 2025-2029 Consolidated Plan and First- Year (2025) Annual Action Plan (<AAP=) and update the Analysis of Impediments (<Al=) to Fair Housing Choice.
RSG has extensive experience with federal funding requirements and has successfully prepared and submitted the required information on behalf of numerous clients. To meet U.S.
Department of Housing and Urban Development (<HUD=) compliance, RSG will draft all relevant sections of the Consolidated Plan specific to the City. RSG understands that City is seeking a consultant that understands the complexities and has the technical skills necessary to work independently on this engagement. The Scope of Services proposed by RSG takes the City's staffing capacity into consideration and was crafted with RSG taking the lead role in data analysis, community engagement, and document drafting. We know how important it is to engage the community in the process and work collaboratively with City staff on the preparation of documents. Additionally, we have looked for opportunities to best leverage community engagement opportunities to both prepare the Consolidated Plan and the Analysis of Impediments to Fair Housing.
RSG has over 44 years of experience providing affordable housing services to public agencies throughout California. Our work includes Consolidated Plan preparation to the County of San Diego (<County=) and six (6) cities within the County's HOME Consortium. We were also recently awarded a contract with the City of Merced to complete their Consolidated Plan. RSG also has substantial expertise in developing and updating policies and procedures for HOME, CDBG, and ESG programs. This includes assessing community needs, drafting guidelines for fund allocation, and reporting. RSG is poised at navigating the complexities of federal requirements to equip our clients with clear and actionable policies. RSG also advises both Orange County and the City of Thousand Oaks, with CDBG, HOME, and ESG programs ensuring that program activities and expenditures comply with legal requirements and reporting in the IDIS portal. In addition, we partner with the cities of Fillmore, Tulare, and SAN DIEGO : LOS ANGELES : OAKLAND
170 Eucalyptus Ave, Suite 200, Vista, CA 92084 | 714.541.4585 | rsgsolutions.com Westminster to ensure ARPA SLFRF funds are managed in full compliance with legal standards and are accurately reported in the Treasury portal.
RSG has been a key partner with the City, assisting with various housing programs and projects. Our work includes housing asset management and annual compliance monitoring services for the City9s Housing Authority, Post Redevelopment Dissolution Services for the City's Successor Agency, and MRRB Rent Review services for the City. RSG Principal Tara Matthews has also served as the City's Interim Housing Program Manager.
The key personnel assigned to this engagement are available and committed to the extent necessary to meet the City9s quality expectations.
RSG discloses that we are in good standing with the California Secretary of State. The Principal- in-Charge of this engagement will be Tara Matthews, who is authorized to enter into contracts with the City. Should you wish to discuss any of the information presented, please contact me at [email protected] or at 714.316.2111.
Respectfully,
ono C Medthame
Tara Matthews, Principal
TABLE OF CONTENTS
FIrMM9sS QUATIFICATIONS & EXPETICMCE........ssssscecsssscersssscsesesscsecscsssorecscsesecossosscsesecesesseese 7 ABOU RSG wi ccssssssssscessesunesssssssssesesssssmusssssnsssnseceeneeseesesssssssssnenerseecessseeenensssseesessusuiesusassseseeessesunssasaseseeseseseauanessesueteee ] MISSION StateMeENt ANA Core ValUCS occ ceccceccssessssesssersessessssesssssssssuessssssasessetsssssessssersssuessseveasuscsntsssueseereneseeees ] Creating and Achieving Strategic PlANNING GOaIS on. ccecssssssescsssseeescsssuesssssssssneesesssseesesssseeecensstesenseeseen ] State and Federal Regulatory COMpliance......cccesssssssssssseseessesssssvesceccavsssseeesessessssssssssneeteesssnsseesesesee 2 COMMUNITY ENGAGEMENT ....eecssesccssscssseesscssssscssseesssecessscessescssecsisessusssssvesssecsssvessaressavessssesssseeessueessuecessessanecessnuessssseess 2 FIFI EXP@riGne weccescssssssssssscsssssssvesnsesssesssseesscesssssssnnectessssuesessessessssssnsanusususuesseeceseeveresesssaseneessnsnensevvevseceecereeseeeeesiunetet 3 POLSON9 secsssccesesccsscssosessssccccenscccessenssenssonteveneenenssnensenenssusessseusssuuutsssuteuansnessuetuenuesuarensnsrsnsnsssssresensonenscesceseenscereesseneesancaesesen 9 Workplan and Schedule. ......... J Wdcuise manna unainaNnenaNNNURbiaNeNs<aueuaKaunssaTuNte cousiwaveeecesateeesabcediNes 15 Project Understanding and Scope Of SEPViC!S oceeceecccccscsssssssssssssecestsseeseesssesssssvsssssssssssssessessssneessessee 15 Consolidated Plan, Annual Action, and Analysis to Impediments to Fair Housing...15 Analysis of Impediments to Fair HOUSING (Al/ AFH) weccccssssssssssssssssssecsssssessessusssssssessesssssresesstsnee 18 SCHECUIE.u.....seesssssssseeseesesscenussssesssssasoncesseecseseenusssisnssssssssseeessstseucesssesssseseeseesseseivassasseeesecessessussanssssseceesssueuesssuenseetestn 19
1. Company Certification and Personnel! VErifiCAtiOn.......-...cccsscssccsscscssccsscecsees 20
2. ClIENt REFEFENCE) LISt..........0cccrcccccrscecseerscesecesees saccesccccenscsccsssscssorscnscososssessscsssessoreres 21
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4. Modification, Changes or Exceptions to the City9s Professional Services AQFECMEN .......cccceeeeee ode enasecesesesasusswenewens sduedeudeceavessosssensecerecseres sessenneosseeasoescesee eeaaseseenave 23
5. COSE sncssneasvesacassenanssvenseaes éenainenssaassuss ses , sss csaananscnamenenaesieis 24
6. Affidavit of Non-Collusion and NON-DISCrIMINATION ..........scececeeeeeeeseeeee sovseee 25
7. Affidavit of Non-Federal Lobbyist REQUIFEMENES ..........csscscssssesssesssssscssesesee 26
8. Debarment and Suspension Certificate.......... socsccseossecsoossoscoossoessessecserece 27
9. W-9 Request for Taxpayer Identification Number and Certification.....28
10. Acknowledgement of Insurance Endorsements..... 29
APPENAIX.....cescssrcsseccseccsccsrersecssescsoreseesosccoes * coos sannveneenanceraenesunes exnavensa FIRM9S QUALIFICATIONS & EXPERIENCE
About RSG
RSG, Inc., is a California-based, Subchapter <S" Corporation. Founded in 1979, the firm is currently managed by active Principals Jim Simon and Tara Matthews. Our corporate address is 170 Eucalyptus Ave., Suite 200, Vista, CA 92084, and we have three hubs in California (San Diego, Los Angeles, and Oakland).
RSG's federal taxpayer identification number is 95-3435849 and state taxpayer identification number is 27600915. RSG is a Small Business Enterprise (<SBE=) certified by the California Department of General Services (Certification ID 2006876) and is a California licensed real estate broker (DRE License No. 01933174).
RSG is a creatively charged consultant to California public agencies. We collaborate with the people responsible for creating vibrant places to accomplish their goals. The inspired leaders at RSG create stronger communities capable of achieving bolder futures by bringing more than four decades of native knowledge to each engagement. RSG has proudly worked with over 110 clients in the last year, soanning housing, real estate, economic development, and fiscal health initiatives.
Mission Statement and Core Values
RSG creates solutions to enhance communities9 physical, economic, and social future. Our core values define who we are as people and the standards by which we provide services to our clients.
OUR T 2 #3 4 #=Ȥ
CORE RELATIONSHIPS OPPORTUNITIES DETERMINATION INVEST : VALUE WISDOM VALU ES Craft Sincere Only See Are Driven by : Invest in : Value the Wisdom Relationships Opportunities Determination Ourselves of our Client Creating and Achieving Strategic Planning Goals
Affordable housing can uplift and transform a community not only through elevating residents9 quality of life, but also increasing diversity, improving neighboring property values, and attracting more businesses and jobs. Understanding community needs and the role strategic planning plays are key steps in advancing the development of affordable housing.
RSG evaluates community needs by understanding State and Federal housing goals and requirements, evaluating local housing element goals and RHNA requirements, evaluating local market opportunities and constraints, assessing local community demand and demographics, and understanding local politics and staffing resources.
RSG fully understands the nuances involved in developing both short- and long-term affordable housing strategies and market studies. We help our clients identify appropriate development programming alternatives, explore policy implementation, and identify available financial and real property resources to help reach goals. Some of our areas of expertise include inclusionary housing policies, grant writing, property disposition and leveraging, accessory dwelling unit (<ADU=) financing and policies, and local discretionary funding analysis. We work closely with our clients to formulate precise, accurate, and project-specific solutions and analyses.
State and Federal Regulatory Compliance
We understand that regulatory compliance and reporting is a critical aspect of a local government's housing responsibilities. Our redevelopment agency roots have positioned our team well to address regulatory compliance and reporting needs. Understanding this work can be burdensome, time-consuming, and complex for some communities, RSG works closely with our clients to ensure that all annual reporting for housing successor agencies, housing authorities, and cities is completed each year. As the State legislature continues to tighten up on local government housing production and compliance with annual reporting and regulatory compliance, it is imperative that reports accurately reflect community progress towards meeting housing goals.
We have hands-on experience in the administration of public agencies9 affordable housing activities for multi-family rental projects and homebuyer assistance programs. RSG ensures that program and project operations are consistent with an applicable bond or other applicable financing provisions, including oversight of a project9s financial status, tenant income recertifications, and affordability requirements, together with annual compliance monitoring and regulatory reporting. Additionally, our familiarity and experience with federal regulations positions us to successfully provide services to administer program compliance with the U.S. Treasury9s American Rescue Plan Act ("ARPA"), Community Development Block Grant ("CDBG"), Home Investment Partnership Program ("HOME"), Emergency Solutions Grant ("ESG") and other State and Federal grant programs. We understand the importance of federal reporting guidelines and assist our clients with getting into and maintaining compliance.
Community Engagement
RSG's foundation in community engagement has been forged through a wide range of experiences. We are trusted by our clients to facilitate simple and complex public discussions ranging from household needs and shopping preferences to land use, public policy, and gentrification. We are proud to have been selected by communities, cities, and non-profit organizations to assist them in achieving their goals through an insightful process that embodies the belief that the community is the expert, which are the core values we hold as an organization.
Our team has worked on project tasks ranging from small group interviews to coordinating feedback from 3,000 residents and several hundred businesses through surveys, interviews, and workshops. The team is also experienced in working with culturally diverse groups, often in multiple languages, and managing sensitive situations, such as assisting households in neighborhood relocation projects and discussing potential policies affecting property owners and residents, including rent stabilization and inclusionary housing ordinances.
RSG has been in the affordable housing arena for over 40 years and intimately understands what it takes to see a project come to fruition and maintain affordability. Aside from our in- depth experience in multiple facets of affordable housing, we see providing housing services as an opportunity to embrace, inspire, and create the changes so desperately needed and deserved in communities across the state. To put it simply, we are passionate about affordable housing!
Firm Experience
RSG is currently assisting the Cities of Carlsbad, Encinitas, Escondido, La Mesa, Santee, and Vista, as well as the County of San Diego, in the preparation of their respective Consolidated Plans (Con Plans) for Fiscal Years 2025-2029. Our work across these municipalities involves similar efforts to ensure each plan is tailored to the specific needs and priorities of the local communities while adhering to regional and federal guidelines. For all these cities, as well as the County, RSG is updating the Citizen Participation Plan, conducting community outreach and input sessions, interviewing key stakeholders, analyzing community needs through a detailed needs assessment and housing market analysis, and drafting comprehensive, actionable consolidated plans.
One distinction in our approach is the scale of community engagement; while we are conducting 12 outreach events and workshops for the County, the number of such engagements for each city is appropriately scaled to match their size and specific community needs. Throughout this process, RSG is working closely with city and county staff, community partners, and other stakeholders to ensure that each Consolidated Plan is robust, reflective of local needs, and integrated within a cohesive regional strategy.
We also have experience in preparing and updating policies and procedures for multiple federal funding sources - HOME, CDBG, and ESG. We are an advisor to both Orange County and the City of Thousand Oaks to ensure that program activities and expenditures meet legal requirements and entered accurately into the IDIS portal. We also work with Fillmore, Tulare, and Westminster to ensure the ARPA State Local Fiscal Recovery Funds (<SLFRF"=) funds are spent in compliance with the law and entered accurately into the Treasury portal.
Our qualifications and responsiveness in serving our clients are demonstrated by our established long-term consulting relationships with dozens of public agency clients throughout the state. The following descriptions provide examples of successfully accomplishing related engagements as identified in the Scope of Services section and demonstrate the collective experience and expertise of the team members assembled for this proposal. We encourage you to contact our references or follow up with additional questions.
County of San Diego 4 Affordable Housing Services
e Consolidated Plan 4 RSG is currently assisting the County prepare their Consolidated Plan for Fiscal Years 2025-2029. In this capacity, we are updating the Citizen Participation Plan, conducting 12 community outreach and input sessions, interviewing stakeholders, analyzing community needs (needs assessment and housing market), and drafting the consolidated plan.
e Accessory Dwelling Unit (ADU) Subsidy Program 4 RSG researched existing ADU programs to identify requirements, determine outcomes and overall success of the program, identify how the program is funded, and develop best practices. Based on the information gathered, RSG determined whether there was demand for the program and then researched and analyzed ADU construction trends to assist the County in determining the financial feasibility of ADU product types. RSG prepared a detailed comprehensive report based on the collective research completed. The report provided RSG's recommendations on the parameters, guidelines, and supporting analysis for the design of the Program.
e Underwriting - Since 2016, RSG has conducted the underwriting and complete technical evaluations of multiple development proposals for affordable housing projects located throughout San Diego County. In this capacity, RSG has provided a variety of services, including developer reviews, performing subsidy layering analyses, and drafting memorandums providing recommendations.
@ Ramona Market Study 4- RSG evaluated a site located in the Ramona community plan area to determine whether it was suitable for the development of an affordable senior group home. RSG conducted a site assessment to identify the parameters by which an affordable senior group home could be developed on the site, as well as a market assessment to determine the level of local demand for this type of development. Based on our site assessment and market assessment, RSG found the property suitable for an affordable senior group housing development. RSG estimated that the property could be developed with up to 245 living units, a 60,000-square foot senior center, and a parking lot of about 245 spaces. The County moved forward with issuing a Request for Proposals (<RFP=) to select a developer for the project. e Analysis of Rental Income Assistance 4 RSG assisted the County in analyzing the need for rental income assistance among individual investor landlords in the county. The County used RSG9s analysis to inform the development of a new rental assistance program to support <mom and pop= landlords experiencing significant shortfalls in rental payments because of the COVID-19 pandemic. RSG collected data from various reputable sources and estimated the number of small-scale independent landlords who lived in the county and owned five or less residential rental units in the county, the number of their tenants who were significantly delinquent in rent and ineligible for existing rental assistance programs, and the average amount by which these tenants were delinquent.
Lead Staff: Tara Matthews, Dominique Clark, Cindy Blot, Sara Court Contact Person: Felipe Murillo, Housing Analyst
3989 Ruffin Road, San Diego, CA 92123
(858) 694-4807 / [email protected]
Date of Services: 2016 - Present
City of Carlsbad (Con Plan) - RSG is currently assisting the City of Carlsbad in preparing their Consolidated Plan for Fiscal Years 2025-2029. In this capacity, we are updating the Citizen Participation Plan, conducting two (2) community input meetings, and one (1) stakeholder meeting, drafting community and stakeholder surveys, analyzing community needs (needs assessment and housing market), and drafting the consolidated plan.
Lead Staff: Tara Matthews, Dominique Clark, Cindy Blot
Contact Person: Nicole Piano-Jones
1200 Carlsbad Village Dr., Carlsbad, CA 92008
(442) 339-2191 / [email protected]
Date of Services: 2024 - Present
City of Encinitas (Con Plan) - RSG is currently assisting the City of Encinitas in preparing their Consolidated Plan for Fiscal Years 2025-2029. In this capacity, we are updating the Citizen Participation Plan, conducting two (2) community input meetings, and one (1) stakeholder input meeting, drafting community and stakeholder surveys, analyzing community needs (needs assessment and housing market), and drafting the consolidated plan.
Lead Staff: Tara Matthews, Dominique Clark, Cindy Blot
Contact Person: Cindy Schubert, Housing Management Analyst 505 S. Vulcan Avenue, Encinitas, CA 92024
(760) 633-2726 / [email protected]
Date of Services: 2024 - Present
City of La Mesa (Con Plan) - RSG is currently assisting the City of La Mesa in preparing their Consolidated Plan for Fiscal Years 2025-2029. In this capacity, we are updating the Citizen Participation Plan, conducting two (2) community input meetings, drafting community and stakeholder surveys, analyzing community needs (needs assessment and housing market), and drafting the consolidated plan.
Lead Staff: Tara Matthews, Dominique Clark, Cindy Blot
Contact Person: Myra Pina, Sr. Management Analyst
8130 Allison Avenue, La Mesa, CA 91942
(619) 667-1159 / [email protected]
Date of Services: _ 2024 - Present
City of Santee (Con Plan) - RSG is currently assisting the City of Santee in preparing their Consolidated Plan for Fiscal Years 2025-2029. In this capacity, we are updating the Citizen Participation Plan, conducting two (2) community input meetings, drafting community and stakeholder surveys, analyzing community needs (needs assessment and housing market), and drafting the consolidated plan.
Lead Staff: Tara Matthews, Dominique Clark, Cindy Blot, Sara Court Contact Person: Bill Crane, Senior Management Analyst/Grants Coordinator 10601 Magnolia Avenue, Santee, CA 92071
(619) 258-4100 x288 / [email protected]
Date of Services: 2024 - Present
City of Vista (Con Plan) - RSG is currently assisting the City of Vista in preparing their Consolidated Plan for Fiscal Years 2025-2029. In this capacity, we are updating the Citizen Participation Plan, conducting two (2) community input meetings, drafting community and stakeholder surveys, analyzing community needs (needs assessment and housing market), and drafting the consolidated plan.
Lead Staff: Tara Matthews, Dominique Clark, Cindy Blot
Contact Person: Johannah Knieff, Staff Assistant
200 Civic Center Drive, Vista, CA 92084
(760) 643-5256 / [email protected]
Date of Services: 2024 - Present
Orange County Community Resources ~ Affordable Housing Services (Procedures, Housing Successor Annual Reporting, and Project Implementation) Since 2015, RSG has provided on-call housing consulting services to Orange County Community Resources for a wide variety of housing programs and projects. Our services have included:
Policies and Procedures Manuals 4 RSG prepared policy and procedure manuals for the County's CDBG, HOME CoC, and ESG programs, as well as for the use of IDIS and their affordable housing compliance monitoring at properties assisted by the County. The manuals were written broadly enough to ensure compliance with federal requirements while giving staff flexibility to change internal procedures without a need to constantly revise their policies and procedures. RSG continues to work with the City to routinely update the manuals in order to ensure compliance.
SB 34] Reporting 4 RSG prepares the annual housing successor agency expenditure report for the County (as well as several other RSG clients). As part of this work, RSG is proactive in engaging our clients in the identification of issues and opportunities for investment to maximize the use of these resources. In this capacity, we have helped the County identify additional funding that was included in their most recent Permanent Supportive Housing NOFA. We also identify and track the use of the County's HOME funds to ensure they are leveraging funds and meeting legal requirements.
HOME Compliance 4 RSG routinely identifies and tracks the use of the County9s HOME funds to ensure they are leveraging funds and meeting legal requirements. Activities include conducting a Subsidy Layering Review that includes:
o Reviewing the developer's development pro forma to determine the reasonableness of estimated development costs, revenue assumptions and proposed financing structure, including, but not limited to, the potential for receiving HOME funds; and
o Preparing a memorandum detailing our findings and recommendations regarding the economic feasibility of the proposed development, as well as whether the total requested amount of program funding and other governmental assistance exceeds the amount necessary to make the project feasible due to the unreasonableness of the costs and/or projected rate of return.
RSG also conducts a Neighborhoods Standard Review that includes determining whether the Project site is of adequate size, exposure, and contour to the proposed development, has adequate utilities, and is not in an area of minority concentration.
Agreement Preparation - The County also requested that RSG serve as a project coordinator on multiple projects wherein we were responsible for the preparation and oversight of controlling documents. We were responsible for working with legal counsel and coordinating with the entire development team to prepare project closing documents.
Legislative Monitoring 4 RSG provides the County with frequent legislative updates regarding matters that may affect them. It is common that we are asked to research or provide input on how legislative matters may impact the work the County does. We most recently advised them on Opportunity Zones.
Emergency Rental Assistance Program Evaluation 4 RSG drafted a memo detailing the evaluation of funding sources for emergency rental assistance payment programs derived by the federal Coronavirus Aid, Relief and Economic Security Act (<CARES Act=) and from the federal Consolidated Appropriations Act of 2021 (<CAA=). Both funding sources aim to provide financial assistance to tenants who, as a result of the financial hardships caused by COVID-19, were struggling to meet their monthly rental obligations. The memo detailed a comparative analysis of the requirements and intent of both emergency rental assistance payment programs. RSG evaluated the allocated funding amounts, targeted population, eligibility requirements, and application process and weighed in on the advantages and disadvantages for each program.
Compliance Monitoring 4- RSG partnered with the County to structure, streamline, and implement procedures for their affordable housing compliance monitoring portfolio.
Services included the following:
o Reviewing and summarizing each project's controlling agreement; o Detailing affordability restrictions, funding source amounts, and documentation requirements;
o Creating a manageable database that details project information and tracks compliance data, including inspection dates, annual and quarterly compliance reporting, project contact information, and affordability requirements; and o Training staff on policies and procedures as it relates to compliance monitoring.
In addition to setting up the compliance structure, RSG assisted with compliance monitoring coordination activities. Services included the following:
o Scheduling on-site monitoring visits;
o Conducting file audit reviews;
o Analyzing income-restricted reporting data;
o Reviewing certificates of compliance to confirm correct set-asides for all income level limits; and
o Collecting management plans.
e Residual Receipt Analysis - RSG provided financial audit services to ensure compliance pursuant to related affordable housing agreements and loan documentation. The audits focused primarily on the review of financial statements and the creation of acash flow analysis to determine residual receipt revenue for each project. Any variances between the property owner's calculation and RSG's were discussed among all relevant parties.
Finally, RSG was tasked with training staff to take on all monitoring activities and ensure they were properly qualified in the field of compliance review and residual receipts, all while formulating knowledge of policy and procedures with a monitoring manual, previously authored by RSG.
Lead Staff: Tara Matthews, Cindy Blot
Contact: Julia Bidwell, Director of Housing & Community Development 1770 N. Broadway, Santa Ana, CA 92706
(714) 480-2991 / Julia. [email protected]
Date of Services: 2015 4 Current
Personnel
RSG dedicates a Principal to each project assignment and creates a core group of project managers and staff who work on the individual assignments on a consistent basis throughout all stages of the contract engagement. Our staff is focused, committed, and passionate about the work we do. We conduct our engagements around our Core Values and are proud of it.
We pride ourselves on our ability to appropriately allocate our time and resources to ensure that a project is completed on time and within budget.
RSG has assembled a team of highly qualified consultants with extensive expertise in federal funding, as well as local, state, and federal government processes. Our team is proficient in all aspects of Consolidated Plan preparation, including working closely with municipalities, conducting in-depth analysis, engaging in public outreach, delivering presentations to both the public and officials, and reviewing and updating policies and procedures.
This engagement will be led by Tara Matthews, Principal-in-Charge. Additional RSG staff assisting with the engagement include Dominique Clark, Director and Project Manager; Cindy Blot, Senior Associate; and Sara Court, Associate. Additional staff may be assigned as needed.
Please see brief bios below and resumes following. RSG confirms the availability of the Project Manager and identified team members to assist with this project.
Tara Matthews, Principal - Tara will serve as the Principal-in-Charge of this engagement. Tara is arespected housing expert with over 20 years of experience focused primarily on all aspects of affordable housing. Tara oversees RSG9s compliance monitoring services and annual reporting requirements at the firm. She manages federal funding compliance work for Orange County, San Diego County, Fillmore, Tulare, and Westminster, and she worked directly on preparing policy and procedure manuals for the County of Orange. Tara also prepared strategies to spend affordable housing funds and leverage properties based on community needs and legal requirements, such as how existing resources could help make progress towards RHNA requirements and Housing Element goals. Plus, she implemented strategies by issuing Requests for Proposals and Notices of Funding Availability. She is a San Diego Housing Federation Policy Committee member and is sought out as a speaker at their annual conference and other housing conferences.
Dominique Clark, Director and Project Manager 4 Dominique has been with RSG since 2013 and shares her knowledge and proficiency in affordable housing, real estate, and municipal finance to advance client and community objectives. She is currently overseeing the completion of San Diego County's 2025-2029 Consolidated Plan, as well as the 2025-2029 Consolidated Plan for the cities of Carlsbad, Encinitas, Escondido, La Mesa, Santee, and Vista.
RSG9s work includes facilitating the stakeholder and community meetings, creating stakeholder and community surveys and analyzing survey responses, updating each jurisdictions9 Citizen and Community Participation Plan and Consolidated Plan, and presenting at public hearings. Dominique9s housing experience includes advising San Diego County in their establishment of an accessory dwelling unit (ADU) subsidy program and conducting site assessments and market studies for potential affordable housing projects.
Dominique also provided relocation assistance to residents of a 225-space mobilehome park in the city of Carson, where work included counseling residents one-on-one, verifying household incomes, and drafting correspondence to residents regarding relocation benefit options. She has extensive property management experience and is very familiar with maintaining tenant relationships. She is a licensed California Real Estate Agent (#01989248).
Cindy Blot, Senior Associate 4 Cindy specializes in federal funding compliance. Since joining RSG in 2021, she has been pivotal in ensuring ARPA expenditure compliance for municipalities like Fillmore, Tulare, and Westminster, while also managing IDIS data input. Notably, Cindy played a key role in updating the CDBG Policy and Procedures manual for the County of Orange and creating an extensive IDIS manual. Currently, Cindy assists several municipalities in developing Five-Year Consolidated Plans, Annual Action Plans, updating Citizen Participation Plans, and conducting community outreach for compliance. Before her time at RSG, Cindy held significant roles as the Director of Community & Economic Development for Fayetteville, NC, and New Bern, NC. Her responsibilities included administering vital programs such as CDBG, HOME, and ESG. She was instrumental in revitalizing severely distressed affordable housing using HUD's Choice Neighborhood grant funds. Cindy's oversight also extended to critical programs like CDBG-DR and HMGP housing relocation initiatives.
Additionally, she led grant oversight for major reuse projects like a Workforce Development Training Center, ensuring compliance with EPA grant funds.
Sara Court, Associate 4 Sara9s background includes over 6 years of experience in the public sector providing social services, implementing affordable housing programs, and furthering economic development goals. Most recently, Sara worked for the City of Santa Ana, playing an integral role in the development, implementation and enforcement of the City's Rent Stabilization and Just Cause Eviction Ordinance. Since joining RSG, Sara has utilized her experience to provide advisory and staff support services for Rent Stabilization Ordinances in Pomona and Santa Ana. This includes analyzing best practices for program design, creating informational materials, evaluating landlord and tenant petitions, providing rental registry guidance and support, and responding to constituent inquiries. Currently, Sara is assisting the County of San Diego and City of Santee in drafting their Consolidated Plan, updating the Citizen Participation Plans, reviewing and drafting of community and stakeholder surveys, and hosting community and stakeholder meeting.
10 Principal & Vice President
714.316.2111
[email protected]
PROFILE
<| enjoy problem solving and
working with people who
make things happen to
improve their community.
Seeing a project that | worked
on come to fruition is very
exciting. | can say, 8I helped
make that happen
yr
OUT & ABOUT
San Diego Housing Federation/Policy
Committee and Conference Speaker
The Kennedy Commission
California Property Tax Managers
Association, Annual Conference Speaker
California State Municipal Finance
Officers, Speaker
California Association for Local Economic
Development (CALED)
Housing California
Southern California Association of Non-
Profit Housing (SCANPH)
California Association of Local Housing
Finance Agencies (Cal-ALHFA)
San Diego Housing Federation (SDHF)
California Association of Local Agency
Formation Commissions (CALAFCO)
RSG
BOLDER FUTURES.
BETTER COMMUNITIES.
ABOUT TARA
Driven by the passion to improve the lives of all sectors of a community, Tara expertly navigates projects with a comprehensive knowledge of community development, affordable housing, and economic development. The complexity of her projects includes property acquisition and relocation services, development impact fee analyses, and the creation and monitoring of affordable housing projects. Tara is skilled at client collaboration, strategic planning, research and analysis, financial projections, report writing, and outreach.
EDUCATION
Tara joined RSG in 2004. She received a BS in Earth Sciences at the University of California, Santa Cruz, and a Certificate in Urban Planning and Development from the University of California, San Diego. Tara is an active member of the San Diego Housing Federation and serves on its Policy Committee. She shares her knowledge and proficiency in municipal finance, economic development policy analysis, and real estate to advance client and community objectives.
RECENT ENGAGEMENTS
Managing San Diego County9s FY 2025-29 Consolidated Plan, including updating the Citizen Participation Plan, conducting community outreach and workshops, interviewing stakeholders, analyzing community needs (needs assessment and housing market), and drafting the plan and tables.
Provided multiple affordable housing services to the County of Orange, including underwriting and subsidy layering analyses, annual reporting and compliance, and updates to policies and procedures for the HOME, ESG, CoC and CDBG programs.
Assisted with compliance and reporting related to the expenditure of America Rescue Plan Act (ARPA) Coronavirus State & Local Fiscal Recovery Funds (SLFRF) for the Cities of Tulare, Fillmore, and Merced.
Advised on and administered rent stabilization programs and policies, including engagements with Escondido, Palmdale, Santa Ana, San Jose, and Pico Rivera.
Assisted the County of San Diego with establishing an accessory dwelling unit (ADU) subsidy program.
Provided interim staffing services for the City of Carson, acting as the Interim Housing Program Manager for the City9s mobilehome rent control program. rsgsolutions.com | San Diego - Los Angeles - Oakland | 714.541.4585
DOMINIQUE CLARK
Director
714.316.2143
[email protected]
PROFILE
<My love for numbers, data,
and spreadsheets benefits
entire communities, not just
one person or one company.
I9m grateful that my analytical
and project management skills
contribute to work that
matters to me.=
OUT & ABOUT
Licensed California Real Estate
Agent (#01989248)
Neighborhood Housing Services of
the Inland Empire (NHSIE) Board
of Directors
California Association for Local
Economic Development (CALED)
Housing California
Southern California Association of
Non-Profit Housing (SCANPH)
California Association of Local
Housing Finance Agencies (Cal-
ALHFA)
San Diego Housing Federation
(SDHF)
California Association of Local
Agency Formation Commissions
(CALAFCO)
\ «J ee
BOLDER FUTURES.
BETTER COMMUNITIES.
ABOUT DOMINIQUE
Dominique shares her knowledge and proficiency in real estate, municipal finance, and affordable housing to advance client and community objectives. Her work includes real estate disposition, pro forma analyses, affordable housing work, fiscal impact analyses, and fiscal consultant and continuing disclosure reports.
EDUCATION
Dominique joined RSG in 2013. She earned a BA in Sociology from Wheaton College and a Master of Public Policy (MPP) from the University of Southern California.
RECENT ENGAGEMENTS
Overseeing the completion of San Diego County9s FY 2025-29 Consolidated Plan, including updating the Citizen Participation Plan, conducting community outreach and workshops, interviewing stakeholders, analyzing community needs (needs assessment and housing market), and drafting the plan and tables.
Assisted the City of Westminster in developing and implementing a small business grant program during the COVID-19 pandemic. Assistance included program design, creation of application and eligibility certification forms, application review, application selection via lottery, and communication with applicants.
Assisted the County of San Diego with establishing an accessory dwelling unit (ADU) subsidy program. Analysis included researching ADU subsidy programs in comparable jurisdictions and assessing demand in the County for ADU development.
Annually prepares the City of Irwindale9s Housing Authority Annual Report and Housing Successor Compliance Report (<SB 341 Report=) and assists City staff in ensuring compliance with State requirements.
Staffed the mobilehome rent control program in the City of Carson, which entails preparing detailed analyses of park expenses and a list of options of justifiable rent increase amounts for the City9s Mobilehome Rental Review Board and regularly corresponding and meeting with residents of 21 mobilehome parks.
Provided relocation assistance to residents of a 225-space mobilehome park in the city of Carson. Work includes counseling residents one-on-one, verifying household incomes, and drafting correspondence to residents regarding relocation benefit options.
rsgsolutions.com | San Diego + Los Angeles - Oakland | 714.541.4585
CINDY BLOT
Senior Associate
714.316.2118
[email protected]
PROFILE
<lam a creative problem solver
who enjoys getting deeply
connected with my projects.=
OUT & ABOUT
Housing California
Southern California Association of
Non-Profit Housing (SCANPH)
California Association of Local
Housing Finance Agencies (Cal-
ALHFA)
San Diego Housing Federation
(SDHF)
California Association of Local
Agency Formation Commissions
(CALAFCO)
(The list below is related to North
Carolina.)
Chamber of Commerce
Rotary Club, Director
Habitat for Humanity
The Entrepreneur Center-Grant
Writer/Organizer
SCORE, Counselor
Downtown Business Development
Council
RSG
BOLDER FUTURES.
BETTER COMMUNITIES.
ABOUT CINDY
Cindy9s background includes community and economic development, asset management, and finance for affordable housing, mixed-income multifamily, and commercial real estate developments. Having worked in commercial banking, Cindy developed strong skills financing complex residential and commercial projects utilizing a variety of funding sources and tax credits. Her community development experience resulted in municipalities being awarded millions of dollars in federal grant funds.
EDUCATION
Cindy joined RSG in October 2021 as a Senior Associate. She received a BS in Business Management and a master's degree in Public Administration, with an emphasis on Economic Development, from Eastern Carolina University. Cindy has worked with multiple municipalities throughout the country, focusing on affordable housing and economic development. Her affordable housing experience includes both 9% and 4% LIHTC transactions, HUD HOME and CDBG projects, and mixed income/mixed use public/private partnership developments. Her economic development experience includes new market and historic tax credit projects and public/private partnership development.
RECENT ENGAGEMENTS
Completing San Diego County9s FY 2025-29 Consolidated Plan, including updating the Citizen Participation Plan, conducting community outreach and workshops, interviewing stakeholders, analyzing community needs (needs assessment and housing market), and drafting the plan and tables.
HOME, CDBG, and ESG program compliance and reporting in IDIS and HMIS for the City of Stockton.
Developed Policies and Procedures for Federal Compliance for the County of Orange.
Assisted the Cities of Merced, Fillmore, Tulare, and Westminster with ARPA compliance, program selection, and Treasury portal quarterly reports.
Worked with the City of El Monte in delivering CDBG, HOME, and ESG funds to support affordable housing and economic development.
Loan documentation and program compliance for affordable housing programs for the City of Cypress.
rsgsolutions.com | San Diego + Los Angeles + Oakland | 714.541.4585 8g SARA COURT
Associate
714.316.2119
< [email protected]
PROFILE
<| enjoy problem-solving and
supporting equitable solutions
that empower communities.=
OUT & ABOUT
Housing California
Southern California Association
of Non-Profit Housing
(SCANPH)
California Association of Local
Housing Finance Agencies (Cal-
ALHFA)
San Diego Housing Federation
(SDHF)
California Association of Local
Agency Formation
Commissions (CALAFCO)
BOLDER FUTURES.
BETTER COMMUNITIES.
ABOUT SARA
Sara9s background includes over 6 years of experience in the public sector providing social services, implementing affordable housing programs, and furthering economic development goals. She is passionate about empowering the communities she works with and enjoys utilizing her skills to implement programs from conceptualization through implementation. Her passion to make a difference in the communities she serves motivates her to adapt and think creatively to problem solve and deliver results.
EDUCATION
Sara has a Bachelor of Arts degree in Family and Human Services from the University of Oregon. She has worked with multiple jurisdictions at the municipal and county levels with a focus on affordable housing. Her affordable housing experience includes overseeing Community Development Block Grant (<CDBG=) projects, federal grant administration, administering rental assistance and first-time home ownership programs, and implementing tenant protection ordinances.
RECENT ENGAGEMENTS
Assisting the County of San Diego and City of Santee in drafting their Consolidated Plan, updating the Citizen Participation Plans, reviewing and drafting community and stakeholder surveys, and hosting community and stakeholder meetings.
Developed policies and procedures for the County of Orange to ensure federal compliance standards were met.
Assisted with the development and implementation of Rent Stabilization Ordinances for the Cities of Santa Ana and Pomona including research and policy development, program implementation and administration, community engagement, and processing petitions.
Assisted with the development and implementation of the Rental Registry for the City of Santa Ana including system design, outreach and compliance, and data analysis.
Pre-RSG: Assisted in the allocation, monitoring, and compliance of federal grants at the County of Orange to provide supportive services and address emergency housing needs across the County.
Pre-RSG: Worked at the City of Milpitas to deliver CDBG funds to support affordable housing and economic development.
rsgsolutions.com | San Diego - Los Angeles + Oakland | 714.541.4585
WORKPLAN AND SCHEDULE
Project Understanding and Scope of Services
RSG understands that HUD grantees are required to submit various plans to ensure compliance with grant requirements. The City must use the Information Disbursement and Information System (<IDIS") to complete the following plans:
1. Consolidated Plan
2. Annual Action Plans (<AAP")
3. Analysis of Implementation of Impediments to Fair Housing ("<Al/AFFH=)
4. Citizen Participation Plan (<CPP=) revision recommendations HUD requires recipients of CDBG, HOME, ESG, and HOPWA funds to develop a 5-Year Consolidated Plan every five years and an Annual Action Plan each year. The 5-Year Consolidated Plan is intended to assist states and local jurisdictions in evaluating their affordable housing and community development needs, as well as market conditions, to support data-driven, place-based investment decisions. The year 1 Annual Action Plan is included in the 5-Year Consolidated Plan. The Annual Action Plans outline the expected funding resources for the upcoming year, how the City9s intends to allocate these funds, and anticipated outcomes. These plans also serve as the annual grant application to HUD. All HUD grantees must submit their 5-Year Consolidated Plan and Annual Action Plans using the Consolidated Plan template in the Integrated Disbursement and Information System (<IDIS").
RSG has extensive experience with IDIS and has successfully submitted the required information on behalf of numerous clients.
RSG recognizes that the Consolidated Plan provides a foundation for community-wide discussions to identify housing and community development priorities that align with and direct funding from HUD's Community Planning and Development formula block grant programs.
Consolidated Plan, Annual Action, and Analysis to Impediments to Fair Housing Consolidated Plan 4- RSG will draft all relevant sections of the Consolidated Plan specific to the City of Carson for input into IDIS, acknowledging that some auto-generated sections may not be applicable. RSG will support the City with inputting required data into IDIS. RSG will collaborate with the City9s Housing and Neighborhood Development Department staff and gather the necessary information, perform required analyses, and summarize data to draft the following sections:
o Executive Summary (ES-O5) - This section provides a concise overview of the plan9s key findings, strategic priorities, community input, funding allocations, and expected outcomes. It serves as a quick guide for stakeholders to understand the plan's main objectives and how it will address community needs over the next five years. RSG will draft a comprehensive Executive Summary for both the Consolidated Plan and the Annual Action Plan.
o The Process (PR 05 through PR 15) - The section details the process undertaken to complete the Consolidated Plan, including the lead and responsible agency and the 15 community outreach and citizen participation process employed to gather feedback for the Consolidated Plan. RSG will summarize this process and draft for inclusion. o Needs Assessment (NA 05 through NA 50) 4 RSG will conduct detailed demographic, socio-economic, and public facility and CIP analysis to determine both housing and non-housing needs in the City as required by HUD.
o Housing Market Analysis (MA 05 through MA 65) 4 RSG will conduct a housing market analysis, looking at indicators, such as housing product types, rent and sales prices, and affordability. RSG will also evaluate non-housing community development assets that are important in assessing household income potential available to support housing costs, such as business activity, employment and labor statistics, and educational attainment, incorporating the Carson General Plan, the existing 2040 General Plan, the 2021-2029 Housing Elements Update and other relevant studies. o Strategic Plan (SP 05 through SP 80) 4 RSG will recommend to City staff strategies and policies addressing the opportunities and needs identified from the community outreach and citizen participation process, the needs assessment, and the market analysis.
o Annual Action Plan - RSG will outline specific activities and funding allocations for the upcoming year, based on the strategic priorities identified in the Consolidated Plan. We will detail how resources will be used to address the community's housing and development needs, set annual goal, and specify the expected outcomes of the funded activities.
RSG will collaborate with City staff to review existing projects, activities, and funding allocations in the current Consolidated Plan to determine what should be carried over, removed, or added.
A Draft version will be submitted to City staff for feedback and revision, with close cooperation expected throughout engagement.
We will develop a timeline for completion of the initial draft version of the Consolidated Plan for staff review and comment before a draft of the plan is published for public comment, as well as a timeline for the updating of the draft based on input received at the stakeholder and community meetings, two public hearings, public comments, and comments from staff. City staff will review the updated draft prior to finalization. RSG understands that we would be responsible for submitting one bound and one unbound and reproducible master hard copy of each document, including maps and graphics, along with one copy of the online submission in PDF format. We would also provide electronic copies of all documents and presentation materials, which will become property of the City.
Annual Action Plan - Using the strategies and policies identified in the preparation of the Consolidated Plan, RSG will draft the FY 2025-26 Annual Action Plan. This plan will identify the anticipated funding resources for the upcoming year, allocation strategies, and expected outcomes. RSG will work closely with City staff to ensure that priorities align with the Consolidated Plan and available staffing resources. It is understood that the City will conduct an RFP process to review and select projects for inclusion in the Annual Action Plan.
Community Outreach, Citizen Participation 4 RSG will support the City in fulfilling all public participation requirements for the development of the Consolidated Plan. Recognizing that the Citizen Participation Plan is a separate document from the FY 2025-26 Annual Action Plan, RSG will begin by reviewing the City's existing Citizen Participation Plan and recommending any necessary updates. RSG will then implement the updated Citizen Participation Plan to 16 engage the public and stakeholders in the creation of the Consolidated Plan. Our outreach efforts will include:
e RSG will collaborate with the City to conduct a comprehensive review of the current list of potential groups and stakeholders to identify any gaps or outdated contacts, ensuring the list is inclusive and up-to-date, and aligns with HUD minimum stakeholder outreach requirements. This process will involve engaging community leaders, representatives, and advocates from a diverse cross-section of the community.
RSG will leverage demographic data to provide data-driven recommendations to include stakeholders representing underserved or emerging populations. e Once all stakeholders are identified, RSG will efficiently gather essential information by hosting two (2) virtual stakeholder meetings and distributing one (1) stakeholder survey. RSG will create the survey link and serve as a liaison between the City and the stakeholders. The survey will replace 1:1 interviews, capturing the same data, and will be provided via email and offered during the stakeholder meeting. The survey will be designed so it may be posted on social media, the City's website, and shared via email.
RSG will summarize the responses from the stakeholders. e RSG will collaborate with the City to select locations for two (2) community meetings that facilitate diverse participation, particularly from households with low-to-moderate incomes, seniors, people with disabilities, and historically underserved populations.
These meetings will give participants the opportunity to share their perspectives, ask questions, and contribute to the planning process. RSG will work closely with the City to determine the most effective meeting format, offering both hybrid and in-person options. Meetings will be scheduled Monday through Friday and offered in the evenings to accommodate various schedules.
e RSG will create a PowerPoint presentation for the stakeholder, community, and public meetings. RSG will work with the City to provide picture and context of past federally funded projects.
e RSG will prepare and distribute one (1) multi-lingual community needs assessment survey through SurveyMonkey or similar software; featuring a QR code for easy distribution via social media and in hard copy format. RSG will collect and summarize the responses in collaboration with City staff. The survey will be available in English. If additional languages are required, RSG assumes that the City will handle any translation needs. The survey format will also be transferrable to hard copies for distribution to households without internet access. The City will be responsible for identifying recipients of the hard copy surveys and managing their distribution by mail. e RSG will collaborate with the City to develop a timeline for proposed community and stakeholder meetings, including key deadlines for posting of legal notices and advertisements. RSG will take the lead in drafting notices, creating meeting links, and managing the distribution of virtual invites.
Additionally, RSG will compile one (1) resource binder containing a list of data sources, copies of collected data, a history of meetings and surveys, and all relevant documents used to 17 develop the Consolidated Plan, Annual Action Plan, Citizen Participation Plan, and proposed policies and procedures. The binder will be provided in English in a printable PDF format.
We anticipate that mentors and champions will emerge during this process. Guided by our demographic analysis and insights gained throughout the planning process, RSG will target traditionally underrepresented sectors in the community. Our outreach to previously unrepresented communities and individuals will be thorough and detailed. RSG will dedicate significant resources to ensure equity and inclusion in this process.
RSG will analyze the qualitative data from surveys, interviews, and community workshops to develop a comprehensive assessment of the Consolidated Plan's strengths, weaknesses, opportunities, and threats. We will also organize the ideas, needs, and feedback gathered during this process. This community input will play a crucial role in shaping the Strategic Plan portion of the Consolidated Plan. We understand that successful community engagement is essential to the process.
Analysis of Impediments to Fair Housing (Al/ AFH)
RSG will apply the same analytical and data-driven research methods used in updating the Consolidated Plan to the AI/AFH. This includes analyzing qualitative data from surveys, interviews, studies, and research-backed best practices, along with other available resources.
Additionally, RSG will collaborate closely with Project Sentinel to ensure that relevant data is effectively incorporated into the plan. In compliance with HUD's interim final rule Affirmatively Furthering Fair Housing (<AFFH"), RSG will complete the AFH assessment tool to assist with identifying fair housing issues pertaining to patterns of integration and segregation, racially and ethnically concentrated areas of poverty, disparities in access to opportunity, and disproportionate housing needs.
To ensure robust community engagement and stakeholder consultation, AI/AFH discussions will be seamlessly integrated into both the stakeholder surveys and meetings. Although HUD does not require separate outreach meetings specifically for Al/AFH components, RSG will make targeted efforts to address fair housing during these sessions. This approach ensures comprehensive participation, particularly from representatives of protected classes under the Fair Housing Act, will minimize duplication of efforts among stakeholders.
To identify impediments, RSG will begin by conducting a comprehensive analysis of local and regional housing patterns, reviewing discriminatory practices, and evaluating zoning and land use policies that may disproportionately impact protected classes. Additionally, RSG will assess disparities in access to public services that could hinder fair housing opportunities. To inform this analysis, RSG will engage with the community through a stakeholder survey and stakeholder meeting, which will include the attendance of members of protected classes, housing advocates, and legal experts. Identified impediments will be ranked based on severity, impact, and feasibility of resolution.
For each impediment, RSG will propose corrective actions, such as zoning reforms, inclusionary housing policies, or strengthened fair housing enforcement through better training and increased penalties. Public awareness campaigns and training for stakeholders will also be recommended to address discriminatory behaviors and improve compliance. 18 RSG will then develop an action plan with clear timelines and milestones. Short-term goals may include revising zoning codes or launching awareness campaigns, while long-term strategies might focus on developing affordable housing projects or establishing a new fair housing office.
RSG will integrate the AI/AFH into the two (2) Consolidated Plan required public hearings, ensuring it is a key component of the overall review and approval of the Consolidated Plan.
During one (1) of these hearings, RSG will attend and present the updated data, supported by graphics, maps, photographs, and detailed information, to facilitate informed feedback from both the public and the governing entity. This comprehensive presentation will ensure the AI/AFH is fully incorporated into the Consolidated Plan's approval process.
RSG will also prepare an executive summary that encapsulates the key recommendations from the Al/AFH, enhanced with relevant graphs, tables, and visual aids. Leveraging the data collected, RSG will identify impediments to fair housing and provide actionable recommendations to address these challenges. In collaboration with the City, RSG will document all efforts undertaken to address AI/AFH issues.
A draft of the AI/FH will be provided to the City for review. Upon approval, the final document will be delivered on a CD in Word format. Additionally, RSG will produce two (2) bound hard copies. A resource binder will also be prepared, containing a comprehensive list of data sources, collected data, history of meetings and surveys, and all relevant documents used in the AI/AFH update, including proposed policies and procedures. All materials will be presented in English.
Schedule
Consolidated Plan: RSG will commence the Consolidated Plan update, including the Al/AHF work, no later than one week after contract award, with an anticipated completion date of approximately May 15, 2025. RSG will work in collaboration with the City to provide draft documents in a timely fashion to allow for ample City review. Furthermore, we understand the lead time required for public hearings and will work with the City to meet the lead times to minimize any sense of urgency while adhering to HUD9s required public comment and noticing requirements.
PROPOSED SCHEDULE FOR CON PLAN/AAP/AI/ CPP
Date Activity
Oct 2024 Execute agreement, kick-off meeting, scheduling, technical consultation.
Oct 2024-Jan 2025 Data research, consultation strategy, review of past CPP, needs assessment, Community and stakeholder meetings, identify priorities.
Feb 2025 Preliminary draft of Con Plan and summary findings to City for review and comment
March 2025 1 public hearing at City Council
April 2025 *Additional required meetings for input (if necessary) April to May 2025 30-day public comment period
May 2025 2# public hearing at City Council to adopt Plans May 2025 City to submit Con Plan to HUD
19 1. COMPANY CERTIFICATION AND PERSONNEL VERIFICATION
Please reference our cover letter for certification on company letterhead of our authorized signer.
20 Contact Phone Number_{760) 633-2726
Project Description_ Preparing FY 2025-29 Consolidated Plan Project Start Date_2924 Project End Date Ongoing
$42,000 Project Amount:
<ona C (edhe
Bidder's Signature
NOTE: If requested by the City, the bidder shall furnish a certified financial statement, references, and other information sufficiently comprehensive to permit an appraisal of his current financial condition.
05.08.19sh
2. CLIENT REFERENCE LIST
Please find this as a separate attachment uploaded to PlanetBids as required. 21 CLIENT REFERENCE LIST
In order to more fully evaluate your background and experience for the project herein proposed, it is requested that you submit a list of references and/or similar projects completed or in progress within the last 24 months or as noted in the requirements of the RFP or IFB. Your cooperation in this matter is greatly appreciated.
RSG, Inc. Company Name: ion
44 years Number of years as a contractor in the work of this type:
Three projects/clients references for this type of work:
Client Name COUty of San Diego
Address 3289 Ruffin Road, San Diego, CA 92123
Contact NameFelipe Murillo, Housing Analyst Contact Email [email protected] Contact Phone Number_(858) 694-4807
Project Description Affordable Housing Services, including FY 2025-29 Consolidated Plan, underwriting dozens of development proposals, conducting market studies, and review of Homekey, ADU, & rental income Project Start Date_2016 Project End Date_ Ongoing assistance programs.
Project Amount:_$200,000+ annually
Client Name City of Carlsbad
Address 1200 Carlsbad Village Dr., Carlsbad, CA 92008
Contact Name Nicole Piano-Jones Contact Email [email protected] Contact Phone Number_(442) 339-2191
Project Description Preparing FY 2025-29 Consolidated Plan Project Start Date_2024 Project End Date__ Ongoing
$45,000 Project Amount:
Client Name City of Encinitas
Address 505 S. Vulcan Avenue, Encinitas, CA 92024
Contact Name Cindy Schubert, Housing Management Analyst (Contact Email Cschubert@encinitasca. gov
05.08.19sh
ACKNOWLEDGEMENT OF INSURANCE ENDORSEMENTS
RSG, Inc. In recognition of (<Company=) having submitted a proposal or bid to the City of Carson Request for Proposals/Invitation for Bids q# 24-018 dated Aug 16-2024 (8RFP=/"IFB=), issued by the City of Carson (<City=), and in further recognition that the City requires Company to comply with certain insurance requirements (i) as set forth in Section F_ (<Insurance Provisions=) of the Agreement (which Agreement is defined in and made part of the RFP/IFB) and (ii) the Other Insurance requirements described in the RFP/IFB, if any, | represent that | am the authorized Insurance Broker of Record for Company, and by signing below, | acknowledge, warrant and represent that Company meets the requirements set forth in Insurance Provisions and any applicable Other Insurance requirements, and if requested, shall furnish all the insurance endorsements prescribed in the Insurance Provisions and Other Insurance within thirty (30) days of contract award, as respecting.
WM General Liability
LC) Automobile Liability
A Worker9s Compensation
_ Professional Liability
CL] Pollution Liability
Other Insurance Provisions:
MM Cyber Liability
C1 Crime Insurance
LC] Bonds
[PLEASE CHECK ALL THAT APPLY]
Hartford Insurance Erica Hornaday, Account Manager
Name of Insurer [Print] Name, Title [Print]
Cuba cthw Nagltn4 09/17/2024
Signature () Date
01007.0006/712786.4 A-1
3. SUBCONTRACTOR LIST
Not applicable.
22 5. COST
RSG estimates that the services will be on a time-and-materials basis with a not-to-exceed fee of $59,400. Additional services will be performed on a time-and-materials basis subject to notification to proceed. A breakdown of our cost estimate is provided in the following table.
Note that RSG9s budget assumes that we would meet with City staff at least once a month to discuss status, feedback, and pending questions.
CITY OF CARSON
FY 2025-2029 CONSOLIDATED PLAN
Sr.
Principal Director Associate Associate Analyst Total
$275 $275 $200 $185 $135
Community Outreach & Citizen Participation
Citizen Participation Plan 1 2 1 5 0 $1,950
Community Survey 1 3 0 5 3 $2,430
Stakeholder Engagement (2 stakeholder meetings - virtual) 4 3 6 6 5 $4,085 Stakeholder Survey 1 3 i) § 3 $2,430
Community Workshops (2 in-person) 2 14 5 14 10 $9,340
Preparation of Consolidated Plan 5 20 10 20 35 $17,300
City Council Meetings (1) 4 8 3 8 6 $5,365
Resource Binder 4 1 1 3 6 $2,115
Update of AFH 2 8 8 15 0 $7,125
Resource Binder (AFH} 4 1 1 3 6 $2,115
FY 2025-26 Annual Plan 2 5 5 12 0 $5,145
Total 18 68 40 96 74 $59,400
Our firm's current fee schedule can be found below:
Principal/Director
Senior Associate
Associate
Senior Analyst
Analyst
Research Assistant
Technician
Clerical
Reimbursable
Expenses
$275
§ 200
$185
$ 150
$ 135
$ 125
$100
$ 60
Cost plus
10%
RSG does not charge clients for travel or mileage (except direct costs related to field work/surveys), parking, standard telephone/fax expenses, general postage, or incidental copies. However, we do charge for messenger services and overnight shipping/express mail costs. We also charge for copies of reports, documents, notices, and support material more than five (5) copies. We bill reimbursable costs at the actual expense plus a 10% surcharge.
RSG issues monthly invoices payable upon receipt, unless otherwise agreed upon in advance.
Invoices identify tasks completed to date, hours expended and the hourly rate. 24 5. COST
RSG estimates that the services will be on a time-and-materials basis with a not-to-exceed fee of $59,400. Additional services will be performed on a time-and-materials basis subject to notification to proceed. A breakdown of our cost estimate is provided in the following table.
Note that RSG's budget assumes that we would meet with City staff at least once a month to discuss status, feedback, and pending questions.
CITY OF CARSON
FY 2025-2029 CONSOLIDATED PLAN
Sr.
Principal Director Associate Associate Analyst Total
$275 $275 5200 $185 $135
Community Outreach & Citizen Participation
Citizen Participation Plan 1 2 4 5 0 $1,950
Community Survey 1 3 ) 5 3 $2,430
Stakeholder Engagement (2 stakeholder meetings - virtual) 4 3 6 6 5 $4,085 Stakeholder Survey 4 3 0 5 3 $2,430
Community Workshops (2 in-person) 2 14 5 14 10 $9,340
Preparation of Consolidated Plan 5 20 ic 20 35 $17,300
City Council Meetings (1) 1 & 3 é 6 $5,365
Resource Binder 4 4 1 3 6 $2,115
Update of AFH 2 8 8 15 0 $7,125
Resource Binder (AFH} 4 i 1 3 6 $2,115
FY 2025-26 Annual Plan 2 5 5 12 ie} $5,145
Total 18 68 40 96 74 $59,400
Our firm9s current fee schedule can be found below:
Principal/Director
Senior Associate
Associate
Senior Analyst
Analyst
Research Assistant
Technician
Clerical
Reimbursable
Expenses
$ 275
$ 200
$185
$150
$135
$ 125
$100
$ 60
Cost plus
10%
RSG does not charge clients for travel or mileage (except direct costs related to field work/surveys), parking, standard telephone/fax expenses, general postage, or incidental copies. However, we do charge for messenger services and overnight shipping/express mail costs. We also charge for copies of reports, documents, notices, and support material more than five (5) copies. We bill reimbursable costs at the actual expense plus a 10% surcharge.
RSG issues monthly invoices payable upon receipt, unless otherwise agreed upon in advance.
Invoices identify tasks completed to date, hours expended and the hourly rate. 24 6. AFFIDAVIT OF NON-COLLUSION AND NON-DISCRIMINATION Please find this as a separate attachment uploaded to PlanetBids as required. 25 CITY OF CARSON
AFFIDAVIT OF NON-COLLUSION AND NON-DISCRIMINATION
| hereby swear (or affirm) under the penalty of perjury:
That the attached proposal or bid has been arrived at by the responder independently and has been submitted without collusion with and without any agreement, understanding, or planned common course of action with any other firm or entity designed to limit fair and open competition;
That the contents of the proposal or bid response have not been communicated by the responder or its employees or agents to any person not an employee or agent of the responder and will not be communicated to any such persons prior to the official opening of the solicitation responses; and
The proposer/bidder does not and shall not discriminate, will provide equal employment practices, and will adhere to an affirmative action program to ensure that in their employment practices, persons are employed and employees are treated equally and without regard to or because of race, religion, ancestry, national origin, sex, sexual orientation, age, disability, marital status or medical condition. | certify that the statements in this affidavit are true and accurate. <lana G Mestthauve 9/17/2024
Signature Date
Tara Matthews Principal & Vice President
Printed Name Title
2019.05.08sh
7. AFFIDAVIT OF NON-FEDERAL LOBBYIST REQUIREMENTS
Please find this as a separate attachment uploaded to PlanetBids as required. 26 FEDERAL LOBBYIST
REQUIREMENTS CERTIFICATION
Name of Firm: RSG, Inc. Date: 9/17/2024
Address: 170 Eucalyptus Ave. #200
State: CA Zip Code: 92084 Phone No.: 714.541.4585
Acting on behalf of the above-named firm, as its Authorized Official, | certify as follows:
1. No Federal appropriated funds have been paid, by or on behalf of the above named firm to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of and Federal grant, loan or cooperative agreement, and any extension, continuation, renewal, amendment, or modification thereof, and;
2. If any funds other than Federal appropriated funds have paid or will be paid to any person for influencing or attempting to influence an officer or employee or any agency, a Member of Congress an officer or employee of Congress or an employee of a Member of Congress in connection with this Federal contract, grant loan, or cooperative agreement, the above named firm shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying", in accordance with its instructions, and:
3. The above-named firm shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans, and cooperative agreement) and that all sub-recipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into the transaction imposed by Section 1352 Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each suchfailure.
Authorized Official:
Name: Tara Matthews Title. Principal & Vice President
<roxas pate: 9/17/2024 Signature:
City of Carson
Purchasing Division
701 E. Carson Street
Carson, CA 90745
REQUEST FOR PROPOSALS (RFP) 24-018
Notice is hereby given that the Purchasing Manager of the City of Carson will accept proposals for:
FIVE-YEAR CONSOLIDATED PLAN – ONE-YEAR ACTION PLAN AND
ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING
ISSUE DATE: 08/16/2024
QUESTIONS DEADLINE: 08/29/2024 | 09:00 AM
PROPOSAL DEADLINE: 09/19/2024 | 10:00 AM
PROPOSALS MUST BE SUBMITTED ELECTRONICALLY
REGISTER AS A VENDOR AND SUBMIT ELECTRONIC PROPOSALS AT:
https://www.planetbids.com/portal/portal.cfm?CompanyID=32461
No late proposals will be accepted. Proposals received after the deadline established will not be considered for this project. Proposers are strongly encouraged to carefully read the entire RFP and are solely responsible for the timely submittal of complete proposals. The City reserves the sole right to evaluate the proposals submitted, waive any irregularity therein, approve sub- consultants (if applicable), and select or reject proposals, should such action be deemed in the best interests of the City.
All questions or requests for interpretation regarding this solicitation must be submitted online through PlanetBids by the date and time specified. Any City response for this solicitation not submitted through PlanetBids is unauthorized and will be considered invalid. Any attempt to lobby members of the Carson City Council, or City of Carson staff during the release of the solicitation and the announcement of the award determination, may result in disqualification from the selection process.
Please note, in the event of a conflict between any details included in this RFP and any details in PlanetBids, this RFP 24-018 shall control and govern.
To view other bidding opportunities from the City of Carons, please visit:
https://ci.carson.ca.su/Finance/Bidding.aspx
RFP NO. 24-018 FIVE-YEAR CONSOLIDATED PLAN – ONE-YEAR ACTION PLAN AND ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING 2 RFP No. 24-018
FIVE-YEAR CONSOLIDATED PLAN – ONE-YEAR ACTION PLAN AND
ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING
Table of Contents
A. Summary 3
B. Specific Proposal Requirements 4
C. Questions and Addenda 5
D. Proposer Qualifications 5
E. Project Location and Schedule 6
F. Insurance Requirements 6
G. Cost Proposal 8
H. Proposal Opening, Document Review and Award of Contract 8
Project Scope of Services 9
Additional Documents Available as Downloads from PlanetBids
1. Affidavit of Non-Federal Lobbyist Requirements
2. Affidavit of Non-Collusion and Non-Discrimination
3. Client Reference List
4. Debarment and Suspension Certification
5. W-9 Request for Taxpayer Identification Number and Certification
6. Acknowledgement of Insurance Endorsements
7. Instructions for Entering Electronic Bids
8. Insurance Checklist
9. Sample Professional Services Agreement
RFP NO. 24-018 FIVE-YEAR CONSOLIDATED PLAN – ONE-YEAR ACTION PLAN AND ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING 3 A. SUMMARY
The City of Carson; hereinafter referred to as “City”, Housing and Neighborhood Development Department is seeking proposals from qualified parties for professional assistance in preparing the required Five-Year Consolidated Plan (ConPlan), One-Year Annual Action Plan (AAP), and Analysis of Implementation of Impediments to Fair Housing (AI), for the City’s U.S. Department of Housing and Urban Development (HUD) resources, specifically the Community Development Block Grant (CDBG), as well as other resources at the City’s disposal to achieve related objectives over a five- year period. The One-Year AAP will form the strategy for the first year of said five -year period, and the AI will serve as a substantive and logical basis for fair housing planning regarding any impediments to furthering fair housing within the City, as further detailed in the Project Scope and Specifications.
The City intends to award a one- year contract and reserves the right to award one contract or to award multiple contracts to more than one consultant.
The City of Carson was incorporated as a California general law city on February 20, 1968. On November 6, 2018, with the City's voters’ approval, the City of Carson became a California chartered city. Carson is considered one of the youngest municipalities in the South Bay region of Los Angeles County. Carson is located less than 20 miles south of downtown Los Angeles and is considered part of the South Bay section of Los Angeles County. The City’s acreage is 19.2 square miles, and has grown considerably, beginning with a population of 61,000 in 1968 and wi th a current population of close to 100,000 residents.
Carson prides itself on being a culturally diverse community and is accessible by air, rail and freeway.
The City is close to the Los Angeles International Airport, the Long Beach Airport, the Port of Los Angeles, and the Port of Long Beach. The four freeways that surround or run through the City are the Harbor (110); the San Diego (405); the Artesia (91); and the Long Beach (710). Additionally, the MTA Bus Line frequently stops in Carson on its route between Los Angeles and Long Beach and the City’s owned bus system, the Carson Circuit, provides convenient bus transportation within the City.
There is no other city in the Los Angeles -Orange County region that matches Carson’s ease of accessibility. The City is home to many large, modern petrochemical, electronics, automobile, aerospace, trucking, and high-tech facilities. Many of these companies have won regional and local beautification awards. A number of multinational companies also call Carson their home by locating their corporate headquarters here. Through cooperative efforts between the City and businesses, the vitality and future of Carson continues to flourish.
The City of Carson reserves the right to make changes in this RFP as it may deem appropriate. Any and all changes in the RFP will be made by written addenda which will be issued via PlanetBids. No oral changes will be permitted. Addenda issued during the proposal process shall become a part of the original proposal. All proposals must be submitted by the date and time established for the opening of proposals. Proposals submitted after such required date and time will be returned unopened to the sender. The City of Carson reserves the right to take any action considered to be in the best interest of the City of Carson.
No proposal may be withdrawn for a period of ninety (90) days once proposals have been opened by the Purchasing Manager, or assigned designee.
No contract exists on the part of the City until the City Council has made the award and a contract has been fully executed. The award, if made, will take place approximately within ninety (90) calendar days after the scheduled proposal opening date.
The City reserves the right to reject any and all proposals received or any parts therein, and to be the sole judge of the merits of each proposal received.
Unless expressly stated otherwise, documents must be uploaded in PDF format. It is the proposer’s RFP NO. 24-018 FIVE-YEAR CONSOLIDATED PLAN – ONE-YEAR ACTION PLAN AND ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING 4 responsibility to ensure its documents are properly and timely uploaded onto the City’s online bid management system. Proposals that are missing pages, cannot be opened, etc. may be considered nonresponsive. It is the proposer’s sole responsibility to contact the City’s online bid management provider (PlanetBids at 818-992-1771) to resolve any technical issues related to electronic bidding, including (but not limited to) registering as a vendor, updating passwords, updating profiles, uploading/downloading documents, submitting an electronic bid/proposal, etc. All questions or requests for interpretation regarding this RFP solicitation must be submitted online through PlanetBids within the date and time specified. Bidders are not to contact City personne l or Elected Officials with any questions or clarifications concerning this RFP other than through PlanetBids, as only the Purchasing Manager may be contacted. Any City response for this RFP that is not posted through PlanetBids is unauthorized and will be considered invalid. Bidders are solely responsible for “on time” submission of their electronic bids. The Bid Management System will not accept late bids and no exceptions shall be made. Bidders will receive an e-bid confirmation number with a time stamp from the Bid Management System indicating that their bid was submitted successfully. The City will only receive those bids that were transmitted successfully.
NOTE: E-Bids are sealed and cannot be viewed by the City until the closing date and time. If you need to withdraw your bid, you may do so any time before the bid deadline, by going back into the system and selecting “withdraw.”
B. SPECIFIC PROPOSAL REQUIREMENTS
All bids in response to this RFP must be submitted electronically on PlanetBids no later than the due date and time established. Please allow sufficient time to prepare, scan and upload your documents into the electronic bid system prior to the deadline, as the system will lock and not allow entry of bid after the designated deadline. Any technical questions regarding use of PlanetBids must be directed to PlanetBids. Faxed, emailed, or delivered bids will not be accepted.
Proposers will be required to upload the following supplemental documents. Each supplemental document must be numbered in accordance with the following table.
Required Bid Sections and Documents
1 Company Certification and Personnel Verification
Certification, on company letterhead that the person submitting the bid is authorized to contract on behalf of the prospective vendor. Examples of authorized persons include owner, partner, or corporate officers. Include name, title, address, and contact information. If bidder is a corporation, certification should include statement that corporation is in good standing with the California Secretary of State.
Required
2 Client Reference List
Governmental entities preferred. Include client contact information and a brief description of the product provided to each client. Minimum of three (3) references. (download from PlanetBids)
Required
3 Subcontractor List (if applicable)
Include the subcontractor’s qualifications and the nature and extent of work to be performed by each subcontractor
Required if Applicable
4 Modification, Changes or Exceptions to the City’s Professional Services Agreement (download from PlanetBids)
Exceptions to the specifications of any proposed items, contract terms and conditions shall be fully described and stated in writing Required if Applicable
5 Cost
Include all relative pricing information Required
RFP NO. 24-018 FIVE-YEAR CONSOLIDATED PLAN – ONE-YEAR ACTION PLAN AND ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING 5 6 Affidavit of Non-Collusion and Non-Discrimination
(download from PlanetBids) Required
7 Affidavit of Non-Federal Lobbyist Requirements
(download from PlanetBids) Required
8 Debarment and Suspension Certificate
(download from PlanetBids) Required
9 W-9 Request for Taxpayer Identification Number and Certification (download from PlanetBids) Required
10 Acknowledgement of Insurance Endorsements
(download from PlanetBids) Required
11 Professional Services Agreement Template
( for reference only download from PlanetBids)
Required
Upon Award
Every document uploaded to PlanetBids must include bidder name and RFP No. 24-018.
C. QUESTIONS AND ADDENDA
All project scope questions must be posted to PlanetBids by the date and time established. The City will coordinate responses and post them to PlanetBids five (5) days prior to the proposal deadline for all interested proposers to review.
All questions must reference both the Section and page number. All questions must be submitted individually and not in paragraph form.
If discrepancies or omissions are found for this document, the City reserves the right to make such changes as deemed appropriate. Any such changes will be by written addenda, which will be posted to PlanetBids no later than five (5) days prior to the bid deadline. The City reserves the right to extend the bid deadline.
Type of Question Contact Contact Info
Those related to the Project PlanetBids Post directly to PlanetBids under the “Q&A” tab
Use of PlanetBids PlanetBids (818) 992-1771
City’s Purchasing Process Josilla Togiola
Purchasing Manager
[email protected]
(310) 830-7600 ext. 1237
D. PROPOSER QUALIFICATIONS
The proposal to be submitted must also include the following, without exception:
1. Introductory Cover Letter. This letter should briefly describe the firm and include the name, address, and telephone number of the contact person. The letter should also include a summary of the firm’s understanding of the tasks and overall approach to be taken in addressing each of the items set forth in the Scope of Work. The letter must be signed by an officer of the firm authorized to bind the firm to all commitments made in the proposal.
• A statement of the consultant’s interest and understanding of the project. • A statement confirming the commitment of key personnel identified in the proposal to the extent necessary to meet the City of Carson’s quality expectations.
RFP NO. 24-018 FIVE-YEAR CONSOLIDATED PLAN – ONE-YEAR ACTION PLAN AND ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING 6 2. Firm’s Qualifications and Experience. Discuss the experience and qualifications of the firm in preparing housing- related studies for municipal governments (par ticularly Consolidated Plans/Action Plans/AIs, but including related projects such as General Plans and Housing Elements). At least three examples of such work comparable in size and scope to the City of Carson Consolidated Plan/Action Plan/AI should be cited. For each applicable project, please provide the following:
• Description of the project
• Role of the firm
• Roles of staff assigned to the project
• References, including contact information (telephone number and e-mail address)
Additionally, consultant should provide one (1) copy of a Consolidated Plan completed for another jurisdiction by the firm.
Proposers wo do not meet the minimum qualifications will be disqualified.
Awarded consultant and subcontractors (if applicable) must pay the City’s business license tax and submit required insurance documents prior to execution of the contract.
E. PROJECT LOCATION & SCHEDULE
Job location: Remote
Kick-Off Meeting: Date and Time TBD upon contract award and will be conducted at the Community Center located at 801 E. Carson Street, Carson, CA 90745.
Job Work Schedule: Will be determined at the Kick-Off Meeting
Anticipated Project Schedule (subject to change):
Issue RFP August 2024
Bid Due Date September 2024
Award of Contract TBD
Contract Execution & Notice to Proceed TBD
F. INSURANCE REQUIREMENTS
The selected consultant(s) must comply with the insurance requirements detailed in the Professional Services Agreement and below. The Acknowledgement of Insurance Endorsements must also be signed and submitted as part of the bid. Failure to submit may result in City rejecting the bid as being materially non-responsive to this RFP.
If a bidder believes any of City’s proposed insurance is not appropriate for any reason and/or the requirements warrant an adjustment, City invites submission of a written request with explanation of the same to be submitted prior to 10 days before the bid deadline. City will review the request and if appropriate, will issue an amendment to the insurance requirements as a written addendum.
Certificate of Insurance:
Shows GL, Auto, Work Comp and Professional Liability coverages with valid effective dates General Liability: Add’l Insured and Waiver of Subrogation must be checked.
Auto Liability: Add’l Insured and Waiver of Subrogation must be checked.
Workers Compensation: Waiver of Subrogation must be checked. * - if applicable
RFP NO. 24-018 FIVE-YEAR CONSOLIDATED PLAN – ONE-YEAR ACTION PLAN AND ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING 7 Description of Operations:
1. City of Carson, its elected and appointed officers, employees, volunteers and agents are additional insureds on GL and Auto policies.
2. GL policy is Primary and Non-contributory.
3. Waiver of Subrogation endorsement in favor of City of Carson OR in favor of additional insured.
Certificate Holder: City of Carson, 701 E Carson Street, Carson, CA 90745 Insurance Carriers: AM Best rating A- VII or Better
GENERAL LIABILITY PROVISIONS:
Coverage form ISO CGL CG 00 01. Minimum limits $1MM per occurrence/$2MM aggregate.
GL Endorsements:
City of Carson, its elected and appointed officers, employees, volunteers and agents are additional insureds OR blanket additional insured endorsement.
1. Primary and Non-contributory endorsement.
2. Waiver of Subrogation endorsement in favor of City of Carson.
Automobile Liability Provisions:
Coverage form ISO CA 00 01. Minimum limits $1MM single combined limit.
Auto Insurance Endorsements:
1. City of Carson, its elected and appointed officers, employees, volunteers and agents are additional insureds OR blanket additional insured endorsement.
2. Waiver of Subrogation endorsement in favor of City of Carson.
Automobile Liability Provisions:
Coverage form ISO CA 00 01. Minimum limits $1MM single combined limit.
Auto Insurance Endorsements:
3. City of Carson, its elected and appointed officers, employees, volunteers and agents are additional insureds OR blanket additional insured endorsement.
4. Waiver of Subrogation endorsement in favor of City of Carson.
Workers Compensation Provisions:
Statutory Limits for workers comp. Minimum limit of $1MM for Employer Liability.
Work Comp Endorsements:
1. Waiver of Subrogation endorsement in favor of City of Carson.
Professional Liability Insurance Provisions:
1. Appropriate to the services being provided AND limits per stated in the agreement.
RFP NO. 24-018 FIVE-YEAR CONSOLIDATED PLAN – ONE-YEAR ACTION PLAN AND ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING 8 Other Insurance Provisions:
1. Environmental Liability Insurance
2. Crime Insurance
3. Bonds
G. COST PROPOSAL
Consultants must provide everything necessary at their own expense including, and not limited to, labor, materials, and equipment required to perform and complete the required work.
The lump sum bid price must include all necessary materials and fees to provide the required services. Permits, licenses and fees must be obtained at the awarded consultant’s sole expense.
Federal taxes must not be included, as the City is exempt from paying federal taxes. However, the City does pay Sales Tax on the purchase of items, which must be included as a separate line within the total bid price.
The following costs will not be allowed: additional charges such as fuel surcharges and mileage rates, fines, entertainment, advertising, and any costs considered inappropriate for reimbursement from taxpayer money.
Include hourly rates for additional work which may be authorized by the City’s Contract Officer.
H. PROPOSAL OPENING, DOCUMENT REVIEW AND AWARD OF CONTRACT
All proposals will be opened publicly by the Office of the City Clerk, via PlanetBids, on the date and time established. Bid results will not be given out via telephone, or facsimile. Bid documents must be submitted on time and meet the minimum requirements outlined in the Project Scope and Specifications.
Proposal documents that are submitted on time and meet the minimum requirements will be reviewed by City staff including the City’s Assistant Manager, who will make a recommendation to City Council to either reject all proposals or award a contract. Evaluation criteria will include qualifications, experience, price and past performance based on the City’s Municipal Code.
No contract exists until the City Council has made the award, and the Public Works Agreement has been fully executed.
The City reserves the right to award one contract or to award multiple contracts to more than one Consultant.
The City may request a qualification interview with the highest ranked bidders(s) prior to determining the final ranking. This selection will be conducted according to the City’s adopted procedures. The City reserves the right to reject any and all proposals received or any parts therein, and to be the sole judge of the merits of each proposal received.
This RFP does not commit the City of Carson to award a contract or to pay any cost incurred in the preparation of any response to the RFP. All responses to this RFP become the property of the City.
RFP NO. 24-018 FIVE-YEAR CONSOLIDATED PLAN – ONE-YEAR ACTION PLAN AND ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING 9 PROJECT SCOPE OF SERVICES
RFP 24-018
FIVE-YEAR CONSOLIDATED PLAN – ONE-YEAR ACTION PLAN AND
ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING
The City of Carson; hereinafter referred to as “City”, Housing and Neighborhood Development Department is seeking proposals from qualified parties for professional assistance in preparing the required Five- Year Consolidated Plan (ConPlan), One- Year Annual Action Plan (AAP), and Analysis of Implementation of Impediments to Fair Housing (AI), for the City’s U.S. Department of Housing and Urban Development (HUD) resources, specifically the Community Development Block Grant (CDBG), as well as other resources at the City’s disposal to achieve related objectives over a five- year period. The One- Year AAP will form the strategy for the first year of said five- year period, and the AI will serve as a substantive and logical basis for fair housing planning regarding any impediments to furthering fair housing within the City, as further detailed in the Project Scope and Specifications.
The City of Carson intends to use the product of this five- year consolidated planning process to advance economic growth and community revitalization. The scope of work will focus on expanding efforts to revitalize neighborhoods through analysis of community housing market needs, development of targeted area implementation plans, and establishment of targeted economic development areas. It is the City’s hope that the consolidated planning process will produce a document that not only directs expenditures of CDBG funds, but also presents a comprehensive five-year plan for community development.
The City’s most recent Five-Year ConPlan was completed in 2021. Consequently, the City is due to submit the 2025-2030 ConPlan and One- Year AAP to HUD no later than May 15, 2025. HUD recommends that its grantee jurisdictions complete an AI in conjunction with their ConPlan cycle.
It is the policy of the City to comply with Title VII of the Civil Rights Act of 1968 (also known as the Fair Housing Act), and other applicable laws. The Fair Housing Act requires recipients of U.S. Department of HUD funding to administer programs and activities related to housing and community development in a manner that affirmatively furthers fair housing.
The purpose of the AI is to serve as the substantive, logical basis for fair housing planning, and provide essential and detailed information to policy makers, administrative staff, housing providers, lenders, and fair housing adv ocates. It accomplishes this purpose by reviewing the impediments to fair housing that may exist in the private and public sectors in the subject jurisdiction, in accordance with the Fair Housing Act.
FIVE YEAR CONSOLIDATED PLAN:
The consultant shall collaborate with the City’s Housing and Neighborhood Development Department staff in the identification, development, scheduling, and implementation of activities designed to complete a Five- Year ConPlan acceptable to HUD. The City of Car son’s ConPlan requirements are set forth in 24 CFR (Code of Federal Regulations) Part 91, subparts A, B, C, and F, and in accordance with instructions prescribed by HUD, including tables and narratives. Specific responsibilities of the consultant include:
Prepare a ConPlan and One-Year Annual Action Plan (AAP) using the eCon Planning Suite. The ConPlan and One- Year AAP should address each required element pursuant to Federal regulations as described in 24 CFR 91 and follow the guidelines established by H UD. Utilize “A Desk Guide for Using IDIS to Prepare the Consolidated Plan and One- Year Annual Action Plan” reference https://www.hud.gov/sites/documents/20394conplanmanual.pdf A. Perform relevant consultations and data collection to complete the required HUD tables a nd the analysis of housing and non-housing needs.
B. Prepare an Executive Summary for the ConPlan.
RFP NO. 24-018 FIVE-YEAR CONSOLIDATED PLAN – ONE-YEAR ACTION PLAN AND ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING 10 C. Assist City staff in assessing the existing community need as necessary to develop new strategies, goals, and priorities.
D. Assist City staff with development of new strategies, objectives, priorities, and programs for inclusion in the ConPlan.
E. Develop and incorporate a performance measurement component as required by HUD regulations.
F. Conduct consultations with private entities, public agencies, community groups, and internal City working groups as required.
G. Identify community needs through citizen participation by:
• Conducting no less than two (2) community meetings;
• Developing and circulating one (1) community survey; and • Completing other additional specific actions as required by HUD.
H. Assist with preparation of public hearing processes to City Council.
I. Provide copies of the draft ConPlan and One-Year AAP; utilize data and mapping in the eCon Planning Suite and complete the electronic submission of the Plan in IDIS; J. Provide a resource binder to include, at a minimum, a list of data sources, copy of data collected, consultations, records, and any other supporting documentation used to develop the ConPlan and One-Year AAP, to be retained by the City.
K. Provide periodic progress updates to City staff, , and City Council.
The ConPlan must include, but is not limited to, the following elements:
A. A housing and homeless needs assessment including:
1. The number and type of families in need of housing assistance and what type of assistance would be most suitable;
2. Disproportionate needs of minority groups, if applicable;
3. The nature and extent of homelessness
4. The number of persons requiring supportive housing;
5. The size and characteristics of the population with HIV/AIDS;
6. The number of housing units occupied with low - and moderate-income families with lead- based paint hazards;
7. An analysis of all subsidized housing including the number and type of existing subsidized housing units, e.g., tax credit, Section 8, housing authority(ies); the population served with existing units within Carson and analysis of current capacity measured against the current need for subsidized housing within the city, with identification and recommendations for meeting the needs of underserved populations and reducing, if appropriate, the amount of subsidized housing for overserved populations;
8. The strategy(ies) of the Los Angeles County Development Authority (LACDA), formerly known as Housing Authority of the County of Los Angeles (HACoLA) for improving management and operations of public housing and for improving the living environment of families residing in public housing;
9. Identification of public housing developments participating in an improved public housing authority (PHA) plan (as per 24 CFR 91.201 (b)(1)), including reference to those being funded with other funds that will be covered by the Consolidated Plan; and
10. The number, physical condition, and rehabilitation needs of public housing units.
Relative to the references to housing authorities in the above section, it should be noted that in response to the statewide dissolution of redevelopment agencies, the City of Carson created a Carson Housing Authority to assume the housing- related functions of the former Carson Redevelopment Agency, which include the provision of rental subsidies. However, the Carson Housing Authority does no t, at present, own or operate any public housing or provide vouchers such as Section 8. Within Carson, those functions are the responsibility of LACDA.
RFP NO. 24-018 FIVE-YEAR CONSOLIDATED PLAN – ONE-YEAR ACTION PLAN AND ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING 11 B. A Housing Market Analysis, consistent with the new Final Rule for the HOME program, which contains:
1. The supply demand, cost, age, and condition of the city’s housing stock of all types, including but not limited to single- family homes, multi -family units, mobile homes, rental property, et cetera;
2. The number and percentage of each type of housing unit that should be demolished to resolve surplus and density issue, if any;
3. The number and percentage of blighted properties that could be resolved by demolition, if any;
4. The number and percentage of blighted properties that could be (or should be, based on cost) brought up to code by property rehabilitation;
5. Housing stock available to persons with special needs;
6. Description of areas of minority and low-income concentration; and
7. Incorporation of the subsidized housing information gathered in (A) above.
C. An analysis of housing stock addressing revitalization and balancing of the Carson housing stock by census tract, taking into account all issues above, and incorporating the Carson General Plan (the existing 2040 General Plan, the 2021- 2029 Housing Element Update, and other relevant studies/analy ses. Analysis should be given to underserved and overserved housing needs in the city, and should include a revitalization strategy by census tract consistent with the General Plan Update, with the goal of rebalancing housing stock to result in increased home ownership, appropriate sustainable levels of rental housing and subsidized housing, with strategies to improve overall housing conditions and residential property values throughout the city.
D. The execution of parts A th rough C must have strong citizen participation and input as to the needs and desires of residents in terms of appropriate subsidized housing levels and appropriate subsidized housing levels and appropriate revitalization goals and strategies. All information must be referenced as to how it was acquired (e. g., census data, American Community Survey (ACS) data, surveys, et cetera).
E. Other elements as agreed upon.
One-Year Annual Action Plan (AAP), Program Year 2025
As the strategic plan for CDBG and related housing and community development activities over its five- year period, the Five-Year ConPlan forms the basis for the One-Year AAP.
The One-Year AAP serves as the strategy for the use of CDBG and related resources, and the objectives to be accomplished through the use of those resources, during each program year. The One-Year AAP for the first year of the Five- Year ConPlan period, program year July 1, 2025 - June 30, 2026, is prepared in conjunction with, and is incorporated into, the Five-Year ConPlan.
ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING (AI)
An AI shall be completed pursuant to HUD guidelines and in accordance with HUD’s Fair Housing Planning Guide (available at http://www.hud.gov/fheo/images/fhpg.pdf ), wh ich shall be considered the minimum acceptable standard for analysis and documentation. The AI must include the following elements:
• An examination of pertinent data including demographic, income, employment, and housing data as well as studies that have been completed that relate to fair housing • An assessment of the City’s prior and current Fair Housing program and activities, including an assessment of agencies currently providing fair housing services in the area.
RFP NO. 24-018 FIVE-YEAR CONSOLIDATED PLAN – ONE-YEAR ACTION PLAN AND ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING 12 • The identification of impediments in the public and private sectors affecting all protected classes, listed in order of priority, with proposed methods of corrective actions and strategies to address these identified impediments and affirmatively further fair housing within the City. • An examinati on of the housing market and of market issues that relate to the sale or rental of housing, the provision of brokerage services, mortgage lending, insurance sales and underwriting, property appraisal, and property management.
• An assessment and evaluation of public policies and practices which affect the provision of fair housing, including but not limited to public services, state and local laws, ordinances, and regulations, planning and zoning laws and decisions, land use regulations, community development funding policies and practices in areas of low and high opportunity, procedures and practices of the local housing authority(ies), and property tax policies including, but not limited to, property assessment and tax exemption policies.
Additionally, the following are expected to be completed as part of the Scope of Services:
• Identify the public meetings needed as part of the information gathering process and the potential groups needed to participate. The Consultant will be responsible for the facilitati on of such meetings in conjunction with City staff, including preparing agendas, handouts, and other presentation materials as appropriate, as well as maintaining notes and results of each public meeting.
• Provide electronic drafts of the AI report in progr ess for review and comment by City staff prior to submission of the final document.
• Provide an electronic copy of the final AI report.
The information used to develop the AI is to include, but not be limited to:
• Public policies, practices, and procedures involving housing and housing-related activities. • Occupancy patterns that might unlawfully limit group homes for persons with disabilities or families with children
• Zoning and land use policies, and tax assessment/abatement practices. • The nature of, extent, and findings resulting from fair housing complaints, litigation, testing activity, or other data that may highlight the City’s achievement of fair housing choice. (Note that a lack of complaints may not mean the jurisdiction is free of problems. The public may be unaware of its fair housing rights or resource, or members of protected classes may lack confidence in government investigative entities.)
• Demographic data regarding the City’s population and housing, including:
a. the availability of accessible housing stock for residents with disabilities; b. an analysis of indices of dissimilarity;
c. the extent to which any demographic group concentrations are due to economic characteristics; and
d. whether any policies or practices exist which discourage or encourage specific groups to reside in the city of Carson.
• Mortgage and rehabilitation lending patterns by race and ethnic group, including Home Mortgage Disclosure Act (HMDA) data.
• Geographic patterns related to the use of Housing Choice Vouchers and the locations of assisted housing.
• Efforts to assist and serve persons who have limited English proficiency to function more effectively in the housing market and assert their rights under civil rights laws.
The awarded consultant’s AI shall include the following tasks in the order listed below:
I. Introduction and Executive Summary of the Analysis
A. Who conducted the AI
B. Participants in the AI
C. Methodology used
D. How the organization is funded
E. Conclusions
1. Impediments identified
RFP NO. 24-018 FIVE-YEAR CONSOLIDATED PLAN – ONE-YEAR ACTION PLAN AND ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING 13 2. Action plan to address impediments identified
II. City of Carson Background Data
A. Demographic data
B. Income data
C. Employment data
D. Housing data/profile
E. Fair Housing complaint data
F. Transportation data
G. Education data
H. Home Mortgage Disclosure Act (HMDA) data
I. Fair Housing testing data
J. Maps
K. Zoning/land use policies
L. Interviews/surveys of:
1. Residents
2. Community-based organizations
3. Fair Housing organizations
4. Housing providers
5. Realtors
6. Lenders
7. Community planning representatives
M. Other relevant data
III. Evaluation of Carson’s current Fair Housing Status A. Fair Housing complaints or compliance reviews where charges or findings of discrimination were made
B. Fair Housing discrimination lawsuits filed by the U. S. Department of Justice, the California Department of Fair Employment and Housing, or private plaintiffs C. Reasoning for any trends or evident patterns
D. Discussion of other Fair Housing concerns or problems
IV. Identification of Potential Impediments to Fair Housing Choice A. Public sector
1. Zoning and Site Selection
2. Neighborhood Revitalization, Municipal and Other Services, Employment/Housing/Transportation Linkage
3. Public Housing Authority and Other Assisted/Insured Housing Provider Tenant Selection Procedures; Housing Choices for Certificate and Voucher Holders
4. Sale of Subsidized Housing and Possible Displacement
5. Property Tax Policies
6. Planning and Zoning Boards
7. Building Codes (Accessibility)
B. Private sector
1. Lending Policies and Practices
C. Public and Private Sector
1. Fair Housing Enforcement
2. Informational Programs
3. Visibility in Housing
D. Where there is a determination of unlawful segregation by a court or a finding of noncompliance by HUD under Title VI of the Civil Rights Act of 1964 or Section 504 of the Rehabilitation Act of 1973, or where the Secretary (of HUD) has issued a charge under the Fair Housing Act regarding assisted housing within a recipient jurisdiction, an analysis of the actions which could be taken by the recipient to help remedy the discriminatory condition, including actions involving the expenditure of funds by the jurisdiction.
E. Other considerations
RFP NO. 24-018 FIVE-YEAR CONSOLIDATED PLAN – ONE-YEAR ACTION PLAN AND ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING 14 V. Assessment of Current Public and Private Fair Housing Programs and Activities within Carson A. Agencies addressing Fair Housing
B. Funding invested
C. Programs and activities offered
VI. Conclusions and Recommendations
A. Action Plan
B. Long-term goals (five years and beyond)
C. Annual goals
VII. A signature page for the Chief Elected Official (Mayor) will be provided in the final document.
CITIZEN PARTICIPATION PLAN (CPP)
Underlying HUD requirements for the development of Five-Year ConPlans and AIs are requirements at 24 CFR 91.105 requiring that local governments adopt and follow a citizen participation plan. The City’s current CPP developed as a result of its most recent ConPlan and AI processes was approved by City Council in 2020. The selected consultant is expected to follow this plan in developing the ConPlan and AI, and also be prepared to provide recommendations to the City regarding revisions to the existing CPP in accordance with updates to 24 CFR 91.105. Key components of the CPP include:
• Limited English Proficiency (LEP)Plan, a detailed plan for providing services and communications for persons and groups for whom English is not their primary language; and • Accommodations for persons with physical disabilities
Consultant Responsibilities:
The City of Carson expects the consultant to have the capacity to exercise independent judgment and to perform those actions necessary to achieve the project objectives in a manner consistent with those expected of senior technical and management staff. While the consultant will be working under the general direction of the Assistant City Manager and in consultation with Housing and Neighborhood Development De partment staff, it should be understood that the City has limited professional staff capacity to support this project and will rely on the personnel, experience, and expertise of the consultant to ensure that all necessary components of the process are com pleted in a timely manner.
Consultants should prepare their proposals with the assumption that the selected consultant will have primary responsibility for coordinating activities, technical data, analysis, and review of conclusions with the City. The selected consultant will be responsible for carrying out all aspects of the development of the ConPlan, One-Year AAP, and AI in accordance with the Scope of Services.
It is the City’s expectation that the consultant will need to produce a significant amount of updated demographic data and other information required to complete the ConPlan and One-Year AAP and AI. City staff will assist the consultant as is practically possible and will share information as is available. As noted under “City Staff Responsib ilities”, City staff will provide copies of the City’s most recent Five-Year ConPlan, subsequent AAPs, AI, General Plan Update and Housing Element to be used as references in developing the new ConPlan. However, the consultant will be responsible for revisiting these documents to determine if the information continues to be relevant based on current needs and conditions and making recommendations accordingly.
The Consultant will be responsible for completing the 2025- 2030 Five-Year ConPlan and Program Year 2025 AAPlan and AI for submission to HUD by the May 15, 2025 deadline. Because there are numerous components of the ConPlan to schedule, including meetings with the public, and City RFP NO. 24-018 FIVE-YEAR CONSOLIDATED PLAN – ONE-YEAR ACTION PLAN AND ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING 15 Council, it is the intention of City staff to meet with the consultant at the kick -off meeting to commence the project. An early task will be to develop a detailed calendar for the work, which must meet the guidelines for completion including but not limited to:
• Meaningful involvement of citizens, community-based organizations, and providers of housing and social services in the planning process
• Regular consultation with City staff, and City Council • Facilitation of public presentations, meetings, and hearings as appropriate
CITY STAFF RESPONSIBILITIES:
The City will provide copies of all existing relevant plans, data, and documents, including:
• Contact lists of local agencies, neighborhood associations, special interest groups, and others to be invited to participate in the process;
• Copies of zoning, subdivision, and related land use regulations; • The 2020-2025 Five-Year Consolidated Plan and subsequent Annual Action Plans; • City of Carson General Plan (the existing 2040 General Plan as well as the updated 2021-2029 Housing Element;
• Current community development programs, policies, and initiatives, neighborhood support strategies, capital improvement plans, and related materials; • Related HUD data; and
• Additional information the Consultant deems relevant or essential to the completion of the project.
City staff will als o be responsible for arranging, scheduling, and providing facility space for meetings, including meetings with public officials, as well as handling community and stakeholder notification for all meetings and interviews as needed.
CONTRACT SERVICES AGREEMENT
By and Between
CITY OF CARSON
and
RSG, INC.
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AGREEMENT FOR CONTRACT SERVICES
BETWEEN THE CITY OF CARSON AND
RSG, INC.
THIS AGREEMENT FOR CONTRACT SERVICES (herein “Agreement”) is made and entered into this ____ day of ________, 2024 by and between the CITY OF CARSON, a California municipal corporation (“City”) and RSG, INC., a California corporation (“Consultant”). City and Consultant are sometimes hereinafter indiv idually referred to as “Party” and hereinafter collectively referred to as the “Parties.”
RECITALS
A. City has sought, by issuance of a Request for Proposals or Invitation for Bids, the performance of the services defined and described particularly in Article 1 of this Agreement.
B. Consultant, following submission of a proposal or bid for the performance of the services defined and described particularly in Article 1 of this Agreement, was selected by the City to perform those services.
C. Pursuant to the City of Carson’s Municipal Code, City has authority to enter into and execute this Agreement.
D. The Parties desire to formalize the selection of Consultant for performance of those services defined and described particularly in Article 1 of this Agreement and desire that the terms of that performance be as particularly defined and described herein.
OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the parties agree as follows:
ARTICLE 1. SERVICES OF CONSULTANT
1.1 Scope of Services.
In compliance with all terms and conditions of this Agreement, the Consultant shall provide those services specified in the “Scope of Services” attached hereto as Exhibit “A” and incorporated herein by this reference, which may be referred to herein as the “services” or “work” hereunder.
As a material inducement to the City entering into this Agreement, Consultant rep resents and warrants that it has the qualifications, experience, and facilities necessary to properly perform the services required under this Agreement in a thorough, competent, and professional manner, and is experienced in performing the work and services contemplated herein. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described herein. Consultant covenants that it shall follow the highest professional standards in performing the work and services required hereunder and that all materials will be both of good quality as well as fit for the purpose intended. For purposes of this Agreement, the phrase “highest Docusign Envelope ID: DE33BC9B-576C-4EC8-865F-68CC9AD898B7 01007.0001/1022008.3 -2-
professional standards” shall mean those standards of practice recognized by one or more first - class firms performing similar work under similar circumstances.
1.2 Consultant’s Proposal.
The Scope of Service shall include the Consultant’s scope of work or bid which shall be incorporated herein by this reference as though fully set forth herein. In the event of any inconsistency between the terms of such proposal and this Agreement, the terms of this Agreement shall govern.
1.3 Compliance with Law.
Consultant shall keep itself informed concerning, and shall render all services hereunder in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental entity having jurisdiction in effect at the time service is rendered.
1.4 Licenses, Permits, Fees and Assessments.
Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Consultant’s performance of the services required by this Agreement, and shall indemnify, defend and hold harmless City, its officers, employees or agents of City, against any such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City hereunder.
1.5 Familiarity with Work.
By executing this Agreement, Consultant warrants that Consultant (i) has thoro ughly investigated and considered the scope of services to be performed, (ii) has carefully considered how the services should be performed, and (iii) fully understands the facilities, difficulties and restrictions attending performance of the services und er this Agreement. If the services involve work upon any site, Consultant warrants that Consultant has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of services hereunder. Should the Consultant discover any latent or unknown conditions, which will materially affect the performance of the services hereunder, Consultant shall immediately inform the City of such fact and shall not proceed except at Consultant’s risk until written instr uctions are received from the Contract Officer.
1.6 Care of Work.
The Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City’s own negligence.
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1.7 Further Responsibilities of Parties.
Both parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both parties agree to act in good faith to execute all instruments, prepare all documents and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible for the service of the other.
1.8 Additional Services.
City shall have the right at any time during the performance of the servi ces, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written order is first given by t he Contract Officer to the Consultant, incorporating therein any adjustment in (i) the Contract Sum for the actual costs of the extra work, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Co nsultant. Any increase in compensation of up to ten percent (10%) of the Contract Sum or $25,000, whichever is less; or, in the time to perform of up to one hundred eighty (180) days, may be approved by the Contract Officer. Any greater increases, taken either separately or cumulatively, must be approved by the City Council. It is expressly understood by Consultant that the provisions of this Section shall not apply to services specifically set forth in the Scope of Services. Consultant hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Services may be more costly or time consuming than Consultant anticipates and that Consultant shall not be entitled to additional compensation therefor. City may in its sole and absolute discretion have similar work done by other contractors. No claims for an increase in the Contract Sum or time for performance shall be valid unless the procedures established in this Section are followed.
1.9 Special Requirements.
Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in the “Special Requirements” attached hereto as Exhibit “B” and incorporated herein by this reference. In the event of a conflict between the provisions of Exhibit “B” and any other provisions of this Agreement, the provisions of Exhibit “B” shall govern.
ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.
2.1 Contract Sum.
Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in the “S chedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed Fifty-Nine Thousand Four Hundred Dollars and No Cents ($59,400.00) (the “Contract Sum”), unless additional compensation is approved pursuant to Section 1.8.
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2.2 Method of Compensation.
The method of compensation may include: (i) a lump sum payment upon completion; (ii) payment in accordance with specified tasks or the percentage of completion of the services, less contract retention; (iii) payment for time and materials based upon the Consultant’s rates as specified in the Schedule of Compensation, provided that (a) time estimates are provided for the performance of sub tasks, (b) contract retention is maintained, and (c) the Contract Sum is not exceeded; or (iv) such other methods as may be specified in the Schedule of Compensation.
2.3 Reimbursable Expenses.
Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5, and only if specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Consultant at all project meetings reasonably deemed necessary by the City.
Coordination of the performance of the work with City is a critical component of the services. If Consultant is r equired to attend additional meetings to facilitate such coordination, Consultant shall not be entitled to any additional compensation for attending said meetings.
2.4 Invoices.
Each month Consultant shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month in a form approved by City’s Director of Finance.
By submitting an invoice for payment under this Agreement, Consultant is certifying compliance with all provisions of the Agreement. The invoice shall detail charges for all necessary and actual expenses by the following categories: labor (by sub -category), travel, materials, equipment, supplies, and sub -contractor contracts. Sub-contractor charges shall also be detailed by such categories. Consultant shall not invoice City for any duplicate services performed by more than one person.
City shall independently review each invoice submitted by the Consultant to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. Except as to any charges for work performed or expenses incurred by Consultant which are disputed by City, or as provided in Section 7.3, City will use its best efforts to cause Consultant to be paid within forty-five (45) days of receipt of Consultant’s correct and undisputed invoice; however, Consultant acknowledges and agrees that due to City warrant run procedures, the City cannot guarantee that payment will occur within this time period. In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Consultant for correction and resubmission. Review and payment by City for any invoice provided by the Consultant shall not constitute a waiver of any rights or remedies provided herein or any applicable law.
2.5 Waiver.
Payment to Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Consultant.
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ARTICLE 3. PERFORMANCE SCHEDULE
3.1 Time of Essence.
Time is of the essence in the performance of this Agreement.
3.2 Schedule of Performance.
Consultant shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the “Schedule of Performance” attached hereto as Exhibit “D” and incorporated herein by this reference. When requested by the Consultant, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer but not exceeding one hundred eighty (180) days cumulatively.
3.3 Force Majeure.
The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the cont rol and without the fault or negligence of the Consultant, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wa rs, litigation, and/or acts of any governmental agency, including the City, if the Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall Consultant be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Consultant’s sole remedy being extension of the Agreement pursuant to this Section.
3.4 Term.
Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until completion of the services but not exceeding one (1) years from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit “D”).
ARTICLE 4. COORDINATION OF WORK
4.1 Representatives and Personnel of Consultant.
The following principals of Consultant (“Principals”) are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith:
Tara Mathews Principal & Vice President (Name) (Title)
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(Name) (Title)
(Name) (Title)
It is expressly understood that the experience, knowledge, capability and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement.
Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. All personnel of Consultant, and any authorized agents, shall at all t imes be under the exclusive direction and control of the Principals. For purposes of this Agreement, the foregoing Principals may not be replaced nor may their responsibilities be substantially reduced by Consultant without the express written approval of City. Additionally, Consultant shall utilize only competent personnel to perform services pursuant to this Agreement. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant’s staff and subcontractors, if any, assigned to perform the services required under this Agreement. Consultant shall notify City of any changes in Consultant’s staff and subcontractors, if any, assigned to perform the services required under this Agreement, prior to and during any such performance.
4.2 Status of Consultant.
Consultant shall have no authority to bind City in any manner, or to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. Consultant shall not at any time or in any manner represent that Consultant or any of Consultant’s officers, employees, or agents are in any manner officials, officers, employees or agents of City. Neither Consultant, nor any of Consultant’s officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Consultant expressly waives any claim Consultant may have to any such rights.
4.3 Contract Officer.
The Contract Officer shall be Debra Scott, Housing Specialist, or such other person as may be designated by the City Manager . It shall be the Consultant’s responsibility to assure t hat the Contract Officer is kept informed of the progress of the performance of the services and the Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority, if specified in writing by the City Manager, to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement.
4.4 Independent Consultant.
Neither the City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or control of Consultant’s employees, servants, representatives or agents, or in fixing their number, Docusign Envelope ID: DE33BC9B-576C-4EC8-865F-68CC9AD898B7 01007.0001/1022008.3 -7-
compensation or hours of service. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees a re agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Consultant in its business or otherwise or a joint venturer or a member of any joint enterprise with Consultant.
4.5 Prohibition Against Subcontracting or Assignment.
The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for the City to enter into this Agreement. Therefore, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Consultant, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer sh all release the Consultant or any surety of Consultant of any liability hereunder without the express consent of City.
ARTICLE 5. INSURANCE AND INDEMNIFICATION
5.1 Insurance Coverages.
The Consultant shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to City, during the entire term of this Agreement including any extension thereof, the following policies of insurance which shall cover all elected and appointed officers, employees and agents of City:
(a) General Liability Insurance ( Coverage Form ISO CGL CG 00 01 or equivalent). A policy of comprehensive general liability insurance written on a per occurrence basis for bodily injury, personal injury and property damage. The policy of insurance shall be in an amount not less than $1,000,000.00 per occurrence or if a general aggregate limit is used, then the general aggregate limit shall be twice the occurrence limit. (b) Worker’s Compensation Insurance . A policy of worker’s compensation insurance in such amount as will fully comply with the laws of the State of California and which shall indemnify, insure and provide legal defense for the Consultant against any loss, claim or damage arising from any injuries or occupational diseases occurring to any worker employed by or any persons retained by the Consultant in the course of carrying out the work or services contemplated in this Agreement , with Employer’s Liability insurance coverage limits of at least $1,000,000.00.
(c) Automotive Insurance (Coverage Form ISO CA 00 01 including “any auto” and endorsement CA 0025 or equivalent) . A policy of comprehensive automobile liability Docusign Envelope ID: DE33BC9B-576C-4EC8-865F-68CC9AD898B7 01007.0001/1022008.3 -8-
insurance written on a per occurrence for bodily injury and property damage in an amount not less than $1,000,000. Said policy shall include coverage for owned, non-owned, leased, hired cars and any automobile.
(d) Professional Liability . Professional liability insurance appropriate to the Consultant’s profession, as determined by the City’s Risk Manager, provided that the limits shall be no less than $1,000,000 per claim and no less than $1,000,000 general aggregate. This coverage may be written on a “claims made” basis, and must include coverage for contractual liability. The professional liability insurance required by this Agreement must be endorsed to be applicable to claims based upon, arising out of or related to services performed under this Agreement. The insurance must be maintained for at least 5 consecutive years following the completion of Consultant’s services or the termination of this Agreement. During this additional 5-year period, Consultant shall annually and upon request of the City submit written evidence of this continuous coverage.
(e) Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certific ates and certified endorsements for each subcontractor. All coverages for subcontractors shall include all of the requirements stated herein. (f) Additional Insurance. Policies of such other insurance, as may be required in the Special Requirements in Exhibit “B”.
(g) Broader Coverages and Higher Limits . Notwithstanding anything else herein to the contrary, if Consultant maintains broader coverages and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverag es and/or higher limits maintained by Consultant.
5.2 General Insurance Requirements.
All of the above policies of insurance shall be primary insurance and shall name the City, its elected and appointed officers, employees and agents as additional insureds and any insurance maintained by City or its officers, employees or agents may apply in excess of, and not contribute with Consultant’s insurance. The insurer is deemed hereof to waive all rights of subrogation and contribution it may have against the City, its officers, employees and agents and their respective insurers. Moreover, the insurance policy must specify that where the primary insured does not satisfy the self-insured retention, any additional insured may satisfy the self-insured retention.
All of said policies of insurance shall provide that said insurance may not be amended or cancelled by the insurer or any party hereto without providing thirty (30) days prior written notice by certified mail return receipt requested to the City. In the event any of said policies of insurance are cancelled, the Consultant shall, prior to the cancellation date, submit new evidence of insurance in conformance with Section 5.1 to the Contract Officer.
No work or services under this Agreement shall commence until the Consultant has provided the City with Certificates of Insurance, additional insured endorsement forms or appropriate insurance binders evidencing the above insurance coverages and said Certificates of Insurance or binders are approved by the City. City reserves the right to inspect complete, certified copies of and endorsements to all required insurance policies at any time. Any failure to comply Docusign Envelope ID: DE33BC9B-576C-4EC8-865F-68CC9AD898B7 01007.0001/1022008.3 -9-
with the reporting or other provisions of the policies including breaches or warranties shall not affect coverage provided to City.
All certificates shall name the City as additional insured (providing the appropriate endorsement) and shall conform to the following “cancellation” notice:
CANCELLATION:
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE
CANCELLED BEFORE THE EXPIRATION DATED THEREOF,
THE ISSUING COMPANY SHALL MAIL THIRTY (30) -DAY
ADVANCE WRITTEN NOTICE TO CERTIFICATE HOLDER
NAMED HEREIN.
[to be initialed] ______________
Consultant Initials
City, its respective elected and appointed office rs, directors, officials, employees, agents and volunteers are to be covered as additional insureds as respects: liability arising out of activities Consultant performs; products and completed operations of Consultant; premises owned, occupied or used by Consultant; or any automobiles owned, leased, hired or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded to City, and their respective elected and appointed officers, officials, employees or volunt eers. Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.
Any deductibles or self -insured retentions must be declared to and approved by City. At the option of City, either the insurer shall reduce or eliminate such deductibles or self -insured retentions as respects City or its respective elected or appointed officers, officials, employees and volunteers or the Consultant shall procure a bo nd guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims. The Consultant agrees that the requirement to provide insurance shall not be construed as limiting in any way the extent to which the Consultant may be held responsible for the payment of damages to any persons or property resulting from the Consultant’s activities or the activities of any person or persons for which the Consultant is otherwise responsible nor shall it limit the Consultant’s indemnification liabilities as provided in Section 5.3.
In the event the Consultant subcontracts any portion of the work in compliance with Section 4.5 of this Agreement, the contract between the Consultant and such subcontractor shall require the subcontractor to maintain the same policies of insurance that the Consultant is required to maintain pursuant to Section 5.1, and such certificates and endorsements shall be provided to City.
5.3 Indemnification.
To the full extent permitted by law, Consultant agrees to indemnify, defend and hold harmless the City, its officers, employees and agents (“Indemnified Parties”) against, and will hold and save them and each of them harmless from, any and all actions, either judicial, administrative, Docusign Envelope ID: DE33BC9B-576C-4EC8-865F-68CC9AD898B7
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arbitration or regulatory cl aims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein “claims or liabilities”) that may be asserted or claimed by any person, firm or entity arising out of or in connection with the negligent performance of the work, operations or activities provided herein of Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or entity for which Consultant is legally liable (“indemnitors”), or arising from Consultant’s or indemnitors’ reckless or willful misconduct, or arising from Consultant’s or indemnitors’ negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement, and in connection therewith:
(a) Consultant will defend any action or actions filed in connection with any of said claims or liabilities and will pay all costs and expenses, including legal costs and attorneys’ fees incurred in connection therewith;
(b) Consultant will promptly pay any ju dgment rendered against the City, its officers, agents or employees for any such claims or liabilities arising out of or in connection with the negligent performance of or failure to perform such work, operations or activities of Consultant hereunder; and Consultant agrees to save and hold the City, its officers, agents, and employees harmless therefrom;
(c) In the event the City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Consultant for such damage s or other claims arising out of or in connection with the negligent performance of or failure to perform the work, operation or activities of Consultant hereunder, Consultant agrees to pay to the City, its officers, agents or employees, any and all costs and expenses incurred by the City, its officers, agents or employees in such action or proceeding, including but not limited to, legal costs and attorneys’ fees.
Consultant shall incorporate similar indemnity agreements with its subcontractors and if it fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and failure of City to monitor compliance with these provisions shall not be a waiver hereof. This indemnification includes claims or liabilities arising from any neg ligent or wrongful act, error or omission, or reckless or willful misconduct of Consultant in the performance of professional services hereunder. The provisions of this Section do not apply to claims or liabilities occurring as a result of City’s sole negl igence or willful acts or omissions, but, to the fullest extent permitted by law, shall apply to claims and liabilities resulting in part from City’s negligence, except that design professionals’ indemnity hereunder shall be limited to claims and liabiliti es arising out of the negligence, recklessness or willful misconduct of the design professional. The indemnity obligation shall be binding on successors and assigns of Consultant and shall survive termination of this Agreement.
5.4 Sufficiency of Insurer.
Insurance required by this Agreement shall be satisfactory only if issued by companies qualified to do business in California, rated “A-” or better in the most recent edition of Best Rating Guide, The Key Rating Guide or in the Federal Register, and only if they are of a financial category Class VII or better, unless such requirements are waived by the Risk Manager of the City (“Risk Docusign Envelope ID: DE33BC9B-576C-4EC8-865F-68CC9AD898B7 01007.0001/1022008.3 -11-
Manager”) due to unique circumstances. If this Agreement continues for more than 3 years duration, or in the event the risk mana ger determines that the work or services to be performed under this Agreement creates an increased or decreased risk of loss to the City, the Consultant agrees that the minimum limits of the insurance policies may be changed accordingly upon receipt of written notice from the Risk Manager.
ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION
6.1 Records.
Consultant shall keep, and require subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports, studies or other documents re lating to the disbursements charged to City and services performed hereunder (the “books and records”), as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services. Any and all such documents shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit and make records and transcripts from such records. Such records shall be maintained for a period of three (3) years following completion of the services hereunder, and the City shall have access to such records in the event any audit is required. In the event of dissolution of Consultant’s business, custody of the books and records may be given to City, and access shall be provided by Consultant’s successor in interest. Notwithstanding the above, the Consultant shall fully cooperate with the City in providing access to the books and records if a public records request is made and disclosure is required by law including but not limited to the California Public Records Act.
6.2 Reports.
Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost of work and services to be performed pursuant to this Agreement. For this reason, Consultant agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the wor k or services contemplated herein or, if Consultant is providing design services, the cost of the project being designed, Consultant shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the estimated increased or de creased cost related thereto and, if Consultant is providing design services, the estimated increased or decreased cost estimate for the project being designed.
6.3 Ownership of Documents.
All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents and other materials (the “documents and materials”) prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement shall be the property of City and shall be delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of Docusign Envelope ID: DE33BC9B-576C-4EC8-865F-68CC9AD898B7 01007.0001/1022008.3 -12-
ownership use, reuse, or assignment of the documents and materials hereunder. Any use, reuse or assignment of such completed documents for other projects and/or use of uncompleted documents without specific written authorization by the Consultant will be at the City’s sole risk and without liability to Consultant, and Consultant’s guarantee and warranties shall not extend to such use, reuse or assignment. Consultant may retain copies of such documents for its own use. Consultant shall have the right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, C onsultant shall indemnify City for all damages resulting therefrom. Moreover, with respect to any documents and materials that may qualify as “works made for hire” as defined in 17 U.S.C. § 101, such documents and materials are hereby deemed “works made for hire” for the City.
6.4 Confidentiality and Release of Information.
(a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already k nown to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the Contract Officer.
(b) Consultant, its officers, employees, agents or subcontr actors, shall not, without prior written authorization from the Contract Officer or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories or other infor mation concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered “voluntary” provided Consultant gives City notice of such court order or subpoena. (c) If Consultant, or any officer, employee, agent or s ubcontractor of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorneys fees, caused by or incurred as a result of Consultant’s conduct. (d) Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, inte rrogatories, request for admiss ions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.
ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION
7.1 California Law.
This Agreement shall be interpreted, construed and governed both as to validity and to performance of the parties in accordance w ith the laws of the State of California. Legal actions Docusign Envelope ID: DE33BC9B-576C-4EC8-865F-68CC9AD898B7 01007.0001/1022008.3 -13-
concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Los Angeles, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of Cal ifornia, in the County of Los Angeles, State of California.
7.2 Disputes; Default.
In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default. Instead, the City may give notice to Consultant of the default and the reasons for the default. The notice shall include the timeframe in which Consultant may cure the default.
This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if circumstances warrant. During the period of time that Consultant is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Consultant does not cure the default, the City may take necessary steps to terminate this Agreement under this Article. Any failure on the part of the City to give notice of the Consultant’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement.
7.3 Retention of Funds.
Consultant hereby authorizes C ity to deduct from any amount payable to Consultant (whether or not arising out of this Agreement) (i) any amounts the payment of which may be in dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by reason of Consultant’s acts or omissions in performing or failing to perform Consultant’s obligation under this Agreement. In the event that any claim is made by a third party, the amount or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear to be the basis for a claim of lien, City may withhold from any payment due, without liability for interest because of such withholding, an amount sufficient to cover such claim. The failure of City to exercise such right to deduct or to withhold shall not, however, affect the obligations of the Consultant to insure, indemnify, and protect City as elsewhere provided herein.
7.4 Waiver.
Waiver by any party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any party of any breach of the provisions of this Agreement shall not constitute a waiver o f any other provision or a waiver of any subsequent breach or violation of any provision of this Agreement.
Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver.
Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.
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7.5 Rights and Remedies are Cumulative.
Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party.
7.6 Legal Action.
In addition to any other rights or remedies, either party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary provision herein, Consultant shall file a statutory claim pursuant to Government Code Sections 905 et. seq. and 910 et. seq., in order to pursue a legal action under this Agreement.
7.7 Termination Prior to Expiration of Term.
This Section shall govern any termination of this Contract except as specifically provided in the following Section for termination for cause. The City reserves the right to terminate this Contract at any time, with or without cause, upon thirty (30) days’ written notice to Consultant, except that where termination is due to the fault of the Consultant, the period of notice may be such shorter time as may be determined by the Contract Officer. In addition, the Consultant reserves the right to terminate this Contract at any time, with or without cause, upon sixty (60) days’ written notice to City, except that where termination is due to the fault of the City, the period of notice may be such shorter time as the Consultant may determine. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Except where the Consultan t has initiated termination, the Consultant shall be entitled to compensation for all services rendered prior to the effective date of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Sched ule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. In the event the Consultant has initiated termination, the Consultant shall be entitled to compensation only for the reasonable value of the work product actually produced hereunder. In the event of termination without cause pursuant to this Section, the terminating party need not provide the non-terminating party with the opportunity to cure pursuant to Section 7.2.
7.8 Termination for Default of Consultant.
If termination is due to the failure of the Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over the work and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may with hold any payments to the Consultant for the purpose of set -off or partial payment of the amounts owed the City as previously stated.
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7.9 Attorneys’ Fees.
If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorney’s fees. Attorney’s fees shall include attorney’s fees on any appeal, and in addition a party entitled to attorney’s fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment.
ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION
8.1 Non-liability of City Officers and Employees.
No officer or employee of the City shall be personally liable to the Consultant, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Consultant or to its successor, or for breach of any obligation of the terms of this Agreement.
8.2 Conflict of Interest.
Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, wh ich would conflict in any manner with the interests of City or which would in any way hinder Consultant’s performance of services under this Agreement. Consultant further covenants that in the performance of this Agreement, no person having any such intere st shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the Contract Officer. Consultant agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the in terests of City in the performance of this Agreement.
No officer or employee of the City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects her/his financial interest or the financial interest of any corporation, partnership or association in which (s)he is, directly or indirectly, interested, in violation of any State statute or regulation. The Consultant warrants that it has no t paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement.
8.3 Covenant Against Discrimination.
Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class.
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8.4 Unauthorized Aliens.
Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq. , as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ such unauthorized aliens for the performance of work and/or services covered by this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys’ fees, incurred by City.
ARTICLE 9. MISCELLANEOUS PROVISIONS
9.1 Notices.
Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager and to the attention of the Contract Officer (with her/his name and City title), City of Carson, 701 East Carson, Carson, California 90745 and in the case of the Consultant, to the person(s) at the address designated on the execution page of this Agreement. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated at the time personally delivered or in seventy -two (72) hour s from the time of mailing if mailed as provided in this Section.
9.2 Interpretation.
The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.
9.3 Counterparts.
This Agreement may be executed in any number of counterparts and each of such counterparts shall for all purposes be deemed to be an original, whether the signatures are originals, electronic, facsimiles or digital. All such counterparts shall together constitute but one and the same Agreement.
9.4 Integration; Amendment.
This Agreement including the attachments hereto is the entire, complete and exclus ive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the parties, and none shall be used to interpret this Agreement. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Consultant and by the City Council. The partie s agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.
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9.5 Severability.
In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement sh all be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless.
9.6 Warranty & Representation of Non-Collusion.
No official, officer, or employee of City has any financial interest, direct or indirect, in this Agreement, nor shall any official, officer, or employee of City participate in any decision relating to this Agreement which may affect his/her financial interest or the financial interest of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any corporation, partnership, or associatio n in which (s)he is directly or indirectly interested, or in violation of any State or municipal statute or regulation. The determination of “financial interest” shall be consistent with State law and shall not include interests found to be “remote” or “no n-interests” pursuant to Government Code Sections 1091 or 1091.5. Consultant warrants and represents that it has not paid or given, and will not pay or give, to any third party including, but not limited to, any City official, officer, or employee, any money, consideration, or other thing of value as a result or consequence of obtaining or being awarded any agreement.
Consultant further warrants and represents that (s)he/it has not engaged in any act(s), omission(s), or other conduct or collusion that would result in the payment of any money, consideration, or other thing of value to any third party including, but not limited to, any City official, officer, or employee, as a result of consequence of obtaining or being awarded any agreement. Consultant is aware of and understands that any such act(s), omission(s) or other conduct resulting in such payment of money, consideration, or other thing of value will render this Agreement void and of no force or effect.
Consultant’s Authorized Initials _______
9.7 Corporate Authority.
The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties. [SIGNATURES ON FOLLOWING PAGE]
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first-above written.
CITY:
CITY OF CARSON, a municipal corporation
Lula Davis-Holmes, Mayor
ATTEST:
Dr. Khaleah K. Bradshaw, City Clerk
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP
Sunny K. Soltani, City Attorney
[brj]
CONSULTANT:
RSG, INC., a California corporation
By:
Name:
Title:
By:
Name: James Simon
Title: President & Secretary
Address: 170 Eucalyptus Ave., Suite 200
Vista, CA 92084
Two corporate officer signatures required when Consultant is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT’S SIGNATURES
SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SH ALL BE INCLUDED AS
MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONSULTANT’S BUSINESS ENTITY.
Tara Matthews
Vice President & Treasurer
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CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On __________, 2024 before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same i n his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on t he document and could prevent fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
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CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On __________, 2024 before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not requ ired by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
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EXHIBIT “A”
SCOPE OF SERVICES
I. Consultant will perform the following Services:
A. General: The U.S. Department of Housing and Urban Development (“HUD”) requires recipients of CDBG, HOME, ESG, and HOPWA grant funds to develop a Five-Year Consolidated Plan (“ConPlan”) once every five years and an Annual Action Plan (“AAP”) each year, as well as the associated Citizen Participation Plan (“CPP”). HUD also recommends that grantees complete an Analysis of Impediments to Fair Housing (“AI/AFH”) in conjunction with their ConPlan cycle.
All HUD grantees must submit their plans using the Consolidated Plan template in the Integrated Disbursement and Information System (“IDIS"). As a HUD Grantee, the City is subject to these requirements. The City’s most recent ConPlan was completed in 2021. Consequently, the City is due to submit its 2025-2030 ConPlan, an AAP for Fiscal Year 2025 -26, an updated associated CPP, and the AI/AFH to HUD no later than May 15, 2025. Subject to City approval, Consultant will prepare these plans and the associated analyses for the City. The work shall be completed in time for City to meet the foregoing deadline, with ample time allotted for City review, any resulting edits, and City approval prior to submittal . The final work product shall be acceptable to HUD , include all required elements and contents, and otherwise be in compliance with all applicable federal regulations including 24 CFR (Code of Federal Regulations) Part 91, subparts A, B, C and F, applicable grant requirements and instructions prescribed by HUD (including “A Desk Guide for Using IDIS to Prepare the Consolidated Plan and One -Year Annual Action Plan”), and applicable provisions of the Fair Housing Act.
B. Consolidated Plan
1. Consultant will draft all relevant sections of the ConPlan specific to the City for input into IDIS, acknowledging that some auto -generated sections may not be applicable. Consultant will support the City with inputting required data into IDIS. Consultant will collaborate with the Contract Officer and gather the necessary information, perform required analyses, and summarize data to draft the following sections:
(a) Executive Summary (ES -O5) - This section provides a concise overview of the plan’s key findings, strategic priorities, community input, funding allocations, and expected outcomes. It serves as a quick guide for stakeholders to understand the plan's main objectives and how it will address community needs over the next five years. Consultant will draft a comprehe nsive Executive Summary for both the ConPlan and the AAP.
(b) The Process (PR 05 through PR 15) - The section details the process undertaken to complete the ConPlan, including the lead and responsible agency and the community outreach and citizen Docusign Envelope ID: DE33BC9B-576C-4EC8-865F-68CC9AD898B7 01007.0001/1022008.3 A-2
participation process employed to gather feedback for the ConPlan.
Consultant will summarize this process and draft for inclusion. (c) Needs Assessment (NA 05 through NA 50) - Consultant will conduct detailed demographic, socio-economic, and public facility and CIP analysis to determine both housing and non-housing needs in the City as required by HUD.
(d) Housing Market Analysis (MA 05 through MA 65) - Consultant will conduct a housing market analysis, looking at indicators, such as housing product types, rent and sales prices, and affordability.
Consultant will also evaluate non-housing community development assets that are important in assessing household income potential available to support housing costs, such as business activity, employment and labor statistics, and educational attainment, incorporating the City’s General Plan, the 2021 -2029 Housing Element Update and other relevant studies.
(e) Strategic Plan (SP 05 through SP 80) - Consultant will recommend to the Contract Officer strategies and policies addressing the opportunities and needs identified from the community outreach and citizen participation process, the needs assessment, and the market analysis.
(f) Annual Action Plan - Consultant will outline specific activities and funding allocations for the upcoming year, based on the strategic priorities identified in the ConPlan. Consultant will detail ho w resources will be used to address the community's housing and development needs, set annual goal s, and specify the expected outcomes of the funded activities.
2. Consultant will collaborate with City staff to review existing projects, activities, and funding allocations in the current ConPlan to determine what should be carried over, removed, or added. A Draft version will be submitted to City staff (via the Contract Officer) for feedback and revision, with close cooperation expected throughout the engagement.
3. Consultant will develop a precise timeline for completion of the initial draft version of the ConPlan for City staff review and comment before a draft of the ConPlan is published for public comment, as well as a timeline for the updating of the draft based on input received at the stakeholder and community meetings, two public hearings, public comments, and comments from staff. City staff will review the updated draft prior to finalization.
Consultant will be responsible for submitting one bound and one unbound and reproducible master hard copy of each document (i.e., the ConPlan, the AAP, the CPP, and the AI/AFH), including maps and graphics, along with one copy of the online submission in PDF format. Consultant will also Docusign Envelope ID: DE33BC9B-576C-4EC8-865F-68CC9AD898B7 01007.0001/1022008.3 A-3
provide electronic copie s of all documents and presentation materials, which will become property of the City as provided in Section 6.3 of this Agreement.
C. Annual Action Plan.
1. Using the strategies and policies identified in the preparation of the ConPlan, Consultant will draft the City’s FY 2025-26 AAP. This plan will identify the anticipated funding resources for the subject fiscal year, allocation strategies, and expected outcomes. Consultant will work closely with City staff (via the Contract Officer) to ensure that priorities align with the ConPlan and available staffing resources.
D. Community Outreach, Citizen Participation.
1. Consultant will support the City in fulfilling all public participation requirements for the development of the Co nPlan. Recognizing tha t the Citizen Parti cipation Plan (“CPP”) is a separate document from the FY 2025-26 AAP, Consultant will begin by reviewing the City's existing CPP (approved by the City Council in 2020) and recommending any necessary updates, which may include changes required in accordance with updates to 24 CFR 91.105. Consultant will then implement the updated CPP to engage the public and stakeholders in the creation of the ConPlan. Consultant’s outreach efforts will include:
(a) Consultant will collaborate with the City to conduct a comprehensive review of the current list of potential groups and stakeholders to identify any gaps or outdated contacts, ensuring the list is inclusive and up -to-date, and aligns with HUD minimum stakeholder outreach requirements. This process will involve engaging community leaders, representatives, and advocates from a diverse cross -section of the community. Consultant will leverage demographic data to provide data -driven recommendations to include stakeholders representing underserved or emerging populations.
(b) Once all stakeholders are identified, Consultant will efficiently gather essential information by hosting two (2) virtual stakeholder meetings and distributing one (1) stakeholder survey. Consultant will create the survey link and serve as a liaison between the City and the stakeholders. The survey will replace 1:1 interviews, capturing the same data, and will be provided via email and offered during the stakeholder meeting. The survey will be designed so it may be posted on social media, the City's website, and shared via email. Consultant will summarize the responses from the stakeholders.
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(c) Consultant will collaborate with the City to select locations for two (2) community meetings that facilitate diverse participation, particularly from households with low -to-moderate incomes, seniors, people with disabilities, and historically underserved populations. These meetings will give participants the opportunity to share their perspectives, ask questions, and contribute to the planning process. Consultant will work closely with the City to determine the most effective meeting format, offering both hybrid and in-person options. Meetings will be scheduled Monday through Friday and offered in the evenings to accommodate various schedules.
(d) Consultant will create a PowerP oint presentation for the stakeholder, community, and public meetings. Consultant will work with the City to provide picture and context of past federally funded projects.
(e) Consultant will prepare and distribute one (1) multi -lingual community needs assessm ent survey through SurveyMonkey or similar software; featuring a QR code for easy distribution via social media and in hard copy format. Consultant will collect and summarize the responses in collaboration with City staff. The survey will be available in English. If additional languages are required, the any translation needs would be considered outside this Scope of Services. The survey format will also be transferrable to hard copies for distribution to households without internet access. The City will be responsible for identifying recipients of the hard copy surveys and managing their distribution by mail.
(f) Consultant will collaborate with the City to develop a timeline for proposed community and stakeholder meetings, including key deadlines for po sting of legal notices and advertisements.
Consultant will take the lead in drafting notices, creating meeting links, and managing the distribution of virtual invites.
2. Additionally, Consultant will compile one (1) resource binder containing a list of data sources, copies of collected data, a history of meetings and surveys, and all relevant documents used to develop the ConPlan, AAP, CPP, and proposed policies and procedures. The binder will be provided in English in a printable PDF format.
3. Guided by its demographic analysis and insights gained throughout the planning process, Consultant will target traditionally underrepresented sectors in the community. Consultant’s outreach to previously unrepresented communities and individuals will be thorough and detai led.
Consultant will dedicate significant resources to ensure equity and inclusion in this process.
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4. Consultant will analyze the qualitative data from surveys, interviews, and community workshops to develop a comprehensive assessment of the ConPlan's strengths, weaknesses, opportunities, and threats. Consultant will also organize the ideas, needs, and feedback gathered during this process.
This community input will play a crucial role in shaping the Strategic Plan portion of the ConPlan. Consultant understands that successful community engagement is essential to the process.
E. Analysis of Impediments to Fair Housing (AI/AFH).