Carson City Council
May 5, 2026

o Status as of November 20, 2025: The contract is being routed for signatures. o Status as of December 17, 2025: Pre-construction meeting to be held on December 22, 2025, with Beador Construction.
o Status as of January 22, 2026: Notice To Proceed (NTP) was issued for January 19, 2026, with a completion date of March 9, 2028.
o Status as of February 19, 2026: Pre-construction activities with the contractor , submittal review and utility coordination.
o Status as of March 19, 2026: Submittal review and approval o Status as of April 23, 2026: Construction is underway. Traffic control is in place, and the contractor is demolishing the site.

• PW1536: BUS AMENITY AND WAYFINDING PROJECT
o Location: Various locations throughout the city
o Description: Installation of monument signs, bike racks, and wayfinding signs. o Budget: $852,859.00
o Status: Initial scope of work completed; preparing for additional work o Status as of January 22, 2026: The team met with Metro on January 20, 2026; to discuss grant status, follow-up meeting is scheduled for January 22, 2026. o Status as of February 19, 2026: Submitted a Project Closeout Plan to MTA on January 28, 2026, to close out this project.
o Status as of March 19, 2026: Continuing to work with MTA to close the project out. o Status as of April 23, 2026: No update

• PW1823: WAYFINDING SIGNS – PLANNING AND DESIGN CONCEPT ONLY o Location: Citywide
o Description: Comprehensive Signage Plan – Planning and Design Concepts Only o Budget: $23,500.00
o Consultant: Graphic Solutions
o Schedule: 3 Months
o Contract: 25-282
o Purchase Order FY 25/26: 22061283
o Status as of December 17, 2025: Received proposal from Graphic Solutions on November 26, 2025. Certificate of Insurance was approved on December 9, 2025. Agreement was drafted by the City Attorney’s office and signed by Graphic Solutions on December 11, 2025. Agreement was signed by City Attorney and the Public Works Director on December 17, 2025. Contract is pending signature from City Clerk and generation of a purchase order. o Status as of January 22, 2026: Project kick-off meeting was held on January 14, 2026. First deliverable item is expected the first week of February 2026. o Status as of February 19, 2026: A meeting took place on Thursday, January 29, 2026, with Graphic Solutions and the City of Carson s takeholders to review first conceptual drawing package. A second deliverable from Graphic Solutions is expected by the end of February 2026. Planning phase with Graphic Solutions is expected to be complete by March 2026. o Status as of March 19, 2026: Vendor: “Graphic Solutions” has failed to submit final deliverables. 3- month project schedule ends on March 22,2026. Staff has requested a recovery schedule from vendor.
o Status as of April 23, 2026: The recovery schedule from Graphic Solutions shows the final comprehensive signage plan to be submitted to the City by April 24, 2026. Staff has not received final comprehensive signage plan from Graphic Solutions.

Public Works Department March 2026 Monthly Report

• PW1608: MLK JR. STREET/ROAD IMPROVEMENTS
o Status as of February 20, 2025: Going to City Council on March 4, 2025, for approval of CEQA and authorization to go out to bid.
o Status as of March 20, 2025: Council approved PSE and recording a “Notice of Exemption” with the LA County Clerk and the State Clearing House on March 4, City Council Meeting. o Status as of April 21, 2025: Awaiting report from consultant on the report for the GPR testing.
o Status as of May 22, 2025: Additional soil testing performed over the l andfill area on the western part of project between Main Street and the bridge. o Status as of June 18, 2025: Consultant is preparing a schedule for designs next steps, to adjust the design to incorporate landfill areas.
o Status as of July 24, 2025: Design consultant is requesting additional funding for hydrology study and design of storm drains.
o Status as of August 20, 2025: Tait is now working on re-design of road, survey this month.

Final plans are due October 6, 2025.
o Status as of September 18, 2025: No update
o Status as of October 23, 2025: On schedule to open bids mid-November. o Status as of November 20, 2025: Project is out for bids. o Status as of December 17, 2025: Bid opening is currently scheduled for January 5, 2026. o Status as of January 22, 2026: Lowest Responsible Bidder: RJ Noble at $4.9 Million. o Status as of February 19, 2026: Seeking to identify funding for project. o Status as of March 19, 2026: Continuing to pursue funding for the project.

• PW 1655: CARSON ST. REHABILITATION PROJECT
o Location: Carson Street from Recreation Rd. to Santa Fe Ave. o Description: The length of this corridor is 2.2 miles, and the project includes concrete reconstruction, tree removal and replacement, asphalt concrete pavement overlay, repair of damaged sidewalks, driveway approaches, curbs and gutters, and access ramps.
o Budget: $2,799,100.00
o Status: COMPLETION AND CLOSEOUT
 Status as of February 20, 2025: Working on design for left-turn pocket repairs.  Status as of March 20, 2025: No update
 Status as of April 21, 2025: Working on design for left-turn pocket repairs.  Status as of May 22, 2025: Left turn repairs 50% design received on May 9, 2025.  Status as of June 18, 2025: No update
 Status as of July 24, 2025: No update
 Status as of August 20, 2025: No update
 Status as of September 18, 2025: No update
 Status as of October 23, 2025: Contractor is scheduled to complete repairs during the second week of December.
 Status as of November 20, 2025: No update
 Status as of December 17, 2025: No update
 Status as of January 22, 2026: No update
 Status as of February 19, 2026: Pending completion of repairs.

• PW 1687: CARSON ST. INTELLIGENT TRANSPORTATION SYSTEM  Location: Carson St. from 405 Fwy to Figueroa Street
 Description: The project involves the installation of CCTV cameras and appurtenant hardware at ten (10) intersections along Carson Street, connecting these to existing fiber Public Works Department March 2026 Monthly Report

optic cable, and tying the existing fiber optic cable into City Hall. The project will also include the establishment of a Traffic Management Center in City Hall for the purposes of traffic signal synchronization, traffic management, surveillance, and traffic monitoring.  Budget: $700,000.00
 Status as of March 20, 2025: No update
 Status as of April 21, 2025: No update
 Status as of May 22, 2025: No update
 Status as of June 18, 2025: No update
 Status as of July 24, 2025: No update
 Status as of August 20, 2025: 90% PS&E package being reviewed by staff. Equipment to be ordered ahead of construction utilizing Prop C funds.  Status as of September 18, 2025: Award of contract for equipment order tentatively scheduled to go to City Council on September 30, 2025.
 Status as of October 23, 2025: Award of the contract for equipment order was approved by City Council on September 30, 2025. Staff working to place the order.  Status as of November 20, 2025: Equipment order expected to arrive by November 20, 2025. Consultant working to address revisions on final PS&E package.  Status as of December 17, 2025: No update
 Status as of January 22, 2026: No update
 Status as of February 19, 2026: Consultant performing final review of PS&E package, FA amendment approved by City Council on February 17, 2026.  Status as of March 19, 2026: City to conduct final review of plans and sign.  Status as of April 23, 2026: Completed final review. Consultant is finalizing PS&E package.

• PW 1694: PROJECT: BRIDGE MAINTENANCE INSPECTION REPORTS – WORK

RECOMMENDED
 Location: All bridges with an open inspection report
 Description: Complete work recommended items as noted in the bridge inspection reports from Caltrans.
 Status: CONTRACT EXECUTION
 Staff will make a recommendation to the City Council on June 6, 2023, to award a contract to Beador Construction Company, Inc. (Staff report 2023-0379)  Status as of January 16, 2025: Pending permit from Caltrans for bridge at 91 freeway and Central Avenue.
o Status as of February 20, 2025: Contractor is revising the permit application at 91 Freeway and Central Avenue per Caltrans comments.
o Status as of March 20, 2025: No update
o Status as of April 21, 2025: Staff resubmitted revised encroachment permit application for 91 Freeway and Central Avenue. Caltrans is currently reviewing revised permit application. o Status as of May 22, 2025: No update
o Status as of June 18, 2025: Revised traffic control plans submitted to city for review. o Status as of July 24, 2025: Revising traffic control plans for 223rd Street and Alameda Street, Main Street and Dominguez Channel, Central and 91 Fwy.
o Status as of August 20, 2025: All permits have been issued by Caltrans. Staff will work with contractors to mobilize in September.
o Status as of September 18, 2025: Preconstruction meeting scheduled for September 24th, 2025.
o Status as of October 23, 2025: Construction in progress Public Works Department March 2026 Monthly Report

o Status as of November 20, 2025: Construction in progress. Bridge deck cracks sealed at Del Amo Blvd, Sepulveda Blvd, 223rd Street, and Main Street. o Status as of December 17, 2025: Construction is in progress. Joint replacement and striping are in progress. Steel girder paint at 213th Street Bridge tested positive for lead. The project will require additional funds estimated at $300,000.00 for lead abatement on the 213th Street Bridge steel superstructure. Staff requested a formal estimate from the contractor for lead abatement.
o Status as of January 22, 2026: As directed, the painting of the 213th Street Bridge steel girders was suspended from project scope due to added costs and requirements for lead abatement. Staff are working on closing out the project. o Status as of February 19, 2026: Contractor is working on final invoice to close out the project.
o Status as of March 19, 2026: Staff is reviewing final invoices to closeout project. Staff is working on project closeout staff report for the May 2026 council agenda. o Status as of April 23, 2026: No update. Staff Report for project closeout no longer required per City Management.

• PW1765: LOMITA BLVD
 Status as of February 20, 2025: Plan review shared with design consultant. The additional Task Order is currently being reviewed.
 Status as of March 20, 2025: No update
 Status as of April 21, 2025: Working with consultant on change order request for additional work for right-of-way and stormwater design work.  Status as of May 22, 2025: Additional Change Order required to continue work.  Status as of June 18, 2025: Additional funding for Task Order available in July.  Status as of July 24, 2025: Additional Task Order is pending Purchase Order roll - over for new fiscal year.
 Status as of August 20, 2025: Awaiting Change Order request from Tait for continuation of design.
 Status as of September 18, 2025: Expecting Change Order from Tait to continue with storm drain and hydrology study.
 Status as of October 23, 2025: Consultant is revising change order request.  Status as of November 20, 2025: Seeking alternate funding options for design  Status as of December 17, 2025: Funding from Caltrans will be used to cover the additional design costs.
 Status as of January 22, 2026: Going to Council to request increase in the Task Order amount to cover the consultant fees.
 Status as of February 19, 2026: Issuing task order for potholing and storm water design work.
 Status as of March 19, 2026: Consultant is doing geotechnical and utility investigation.
 Status as of April 23, 2026: Consultant is reviewing the geotechnical and utility data.

• PW1775: 213TH ST. STREET LIGHTS
o Location: East 213th Street between Chico Ave and Wilmington Blvd o Description: Installation of streetlights
o Budget: $800,000
o Status: DESIGN PROCUREMENT
 Status as of January 16, 2025: County still reviewing. SCE will need to do major work to install these streetlights, so they are requesting a meeting with City staff Public Works Department March 2026 Monthly Report

about potentially putting in aerial cable instead of an underground to complete the project faster.
 Status as of February 20, 2025: No update
 Status as of March 20, 2025: Waiting for draft SCE design.  Status as of April 21, 2025: SCE committed to providing a draft service design this month.
 Status as of May 22, 2025: LA County reviewing plans.  Status as of June 18, 2025: No update
 Status as of July 24, 2025: No update
 Status as of August 20, 2025: No update
 Status as of September 18, 2025: No update
 Status as of October 23, 2025: No update
 Status as of November 20, 2025: No update
 Status as of December 17, 2025: No update
 Status as of January 22, 2026: No update
 Status as of March 19, 2026: SCE provided an update stating they anticipate completing the lighting plan by June 2026.
 Status as of April 23, 2026: No update

• PW1779: WALNUT AVENUE (AVALON TO BILLINGS)
o Status as of March 20, 2025: No update
o Status as of April 21, 2025: No update
o Status as of May 22, 2025: No update
o Status as of June 18, 2025: No update
o Status as of July 24, 2025: No update
o Status as of August 20, 2025: No update
o Status as of September 18, 2025: No update
o Status as of October 23, 2025:
o Status as of November 20, 2025: No update
o Status as of December 17, 2025: No update
o Status as of January 22, 2026: No update

• PW1780: VICTORIA TRANSIT CENTER
o Location: Victoria Street near Tamcliff Avenue
o Design and construction of a new transit center adjacent to CSUDH. o Budget: $3,525,000
o Status as of January 16, 2025: Design ongoing
o Status as of February 20, 2025: Design ongoing
o Status as of March 20, 2025: Received final conceptual design from consultant. Staff planning next phase of design.
o Status as of April 21, 2025: Conducted meeting with the consultant on April 3, 2025, to discuss next phase of design, anticipate receiving a proposal by end of April. Staff are also coordinating a meeting with CSUDH for late April.
o Status as of May 22, 2025: Staff reviewed conceptual design with CSUDH and received comments. Staff are reviewing the consultant’s proposal for completion of design and PS&E package.
o Status as of June 18, 2025: No update
o Status as of July 24, 2025: No update
Public Works Department March 2026 Monthly Report

o Status as of August 20, 2025: The Memorandum of Understanding (MOU) with CSUDH is scheduled to go to Council at the regular September 2, 2025, City Council Meeting. o Status as of September 18, 2025: No update
o Status as of October 23, 2025: Consultant has begun working on PS&E. o Status as of November 20, 2025: Consultant continuing to work on PS&E package. City staff to schedule meeting with CSUDH to present update to design. o Status as of December 17, 2025: No update
o Status as of January 22, 2026: City and consultants met with CSUDH staff on December 10, 2025; to continue collaboration on design. The staff report to propose naming the transit center, “University Transit Center” is anticipated to go to City Council in February 2026. o Status as of February 19, 2026: Consultant submitted design documents for review by staff.

Staff report for naming transit center anticipated to go to City Council in March 2026. o Status as of March 19, 2026: Staff reviewed design documents and submitted comments back to the design consultant.
o Status as of April 23, 2026: Consultant working on utility plan with CSUDH staff.

• PW1785: BICYCLE MASTER PLAN UPDATE
o Location: City-wide
o Description: Update City Bicycle Master Plan
o Budget: $897,000
o Status: PRE-DESIGN
o Status as of March 20, 2025: Contract services agreement for Toole Design Group approved by City Council on March 18, 2025.
o Status as of April 21, 2025: Working with the consultant and Risk Management to obtain a Certificate of Insurance with correct endorsements and insured parties listed o Status as of May 22, 2025: Executed contract, working internally to create purchase order. o Status as of June 18, 2025: No update
o Status as of July 24, 2025: No update
o Status as of August 20, 2025: Planning project ongoing – Project Management Plan complete, outreach anticipated to start this Fall.
o Status as of September 18, 2025: No update
o Status as of October 23, 2025: Planning project ongoing – Priority Corridors Memorandum complete, website and survey drafted.
o Status as of November 20, 2025: Consultant working with PIO and IT to develop website and outreach materials. Outreach events scheduled to begin in early December. o Status as of December 17, 2025: No update
o Status as of January 22, 2026: Several outreach events were held in December 2025 and January 2026. Additional outreach will be offered via a virtual meeting on February 5, 2026. o Status as of February 19, 2026: Planning project ongoing. After first period of outreach, consultant’s focus is now on conceptual design development and policy development. o Status as of March 19, 2026: Staff is reviewing design deliverables; staff coordinating internal stakeholder engagement meeting for late April. o Status as of April 23, 2026: Internal stakeholder engagement meeting took place on April 20, 2026. Concept development is ongoing. Planning for the second public engagement phase.

Public Works Department March 2026 Monthly Report

• PW1753: UNIVERSITY DRIVE STREET IMPROVEMENT – AVALON TO WILMINGTON FEDERAL PROJECT NO. STPL-5403(033)
o Status as of February 20, 2025: Request for Proposal will be advertised on March 6, 2025. o Status as of March 20, 2025: Staff are revising the request for proposal based on comments from Purchasing. Proposal to be advertised in March 2025. o Status as of April 21, 2025: Proposals for selection of a design consultant are due April 28, 2025. Staff anticipate awarding a contract to a design consultant in June 2025 to start design. Construction is expected to start in the first quarter of 2026. o Status as of May 22, 2025: Proposal ranking was submitted to Purchasing on May 22,2025 to prepare a notice of intent to award (NOI). Staff anticipate presenting a staff report at the July 1, 2025, City Council meeting to award a design contract. o Status as of June 18, 2025: Status as of June 18, 2025: Staff met with the design consultant of the highest ranked proposal on Thursday June 12th and Tuesday June 17th to clarify the scope of work and negotiate a lower fee proposal for the design portion of the project. Staff anticipate receiving an updated fee schedule by Friday June 20th. Staff plans on presenting a staff report at the July 15, 2025, City Council meeting to award a design contract. o Status as of June 18, 2025: No update
o Status as of July 24, 2025: Staff Report to award design contract completed on July 2, 2025, and contract agreement was finalized on July 24, 2025.
o Status as of August 20, 2025: Staff Report to award federal design contract to AYCE will be presented at the September 2, 2025, City Council meeting. o Status as of September 18, 2025: Staff is routing contract for signatures and issuing purchase order. Notice to proceed is expected to be distributed in September 2025. o Status as of October 23, 2025: Engineering design in progress. Preliminary design construction plans are expected in November 2025.
o Status as of November 20, 2025: Engineering design is 60% complete. o Status as of December 17, 2025: Staff is working on bid package and the request for authorization for federal construction funds. 100% PS&E expected to be complete by January 2026.
o Status as of January 22, 2026: PS&E are 90% complete. Staff are finalizing the bid package and submitting a request for authorization for construction in January 2026. o Status as of February 19, 2026: Request for Authorization for Construction was submitted to Caltrans on February 17, 2026.
o Status as of March 19, 2026: Staff is working on finalizing right-of-way certification. Right- of-way approval is pending utility agreements.
o Status as of April 23, 2026: Staff received comments from Caltrans regarding the Request for Authorization/Preliminary Environmental Study on April 20, 2026. Staff is reviewing comments and will resubmit application week of April 27, 2026.

• PW1757: MAIN STREET – 228TH TO LOMITA
o Location: Main Street from 228th Street to Lomita Boulevard o Description: The project includes concrete reconstruction, tree removal and replacement, asphalt concrete pavement overlay, repair of damaged sidewalks, driveway approaches, curbs and gutters, and access ramps.
o Budget: $2,100,000
o Status: DESIGN
o Status as of February 20, 2025: Comments submitted to Tait for 50% design. o Status as of March 20, 2025: No update
o Status as of April 21, 2025: 90% design was submitted to the City. Comments being returned to the design team this month.
o Status as of May 22, 2025: 100% design being completed.

Public Works Department March 2026 Monthly Report

o Status as of June 18, 2025: No update
o Status as of July 24, 2025: No update
o Status as of August 20, 2025: 100% Design Complete. Awaiting funding. o Status as of September 18, 2025: No update
o Status as of October 23, 2025: No update
o Status as of November 20, 2025: No update
o Status as of December 17, 2025: Staff report has been submitted and CEQA is being completed. Item is going to City Council Meeting on January 6, 2026, for funding approval. o Status as of January 22, 2026: No Update
o Status as of April 23, 2026: No update

• PW1801: MEDIAN STREETSCAPE – CIVIC CORRIDOR, ALONG CARSON STREET (From the I-405 Freeway to Grace Avenue) and Avalon Boulevard (From 220th Street to I-405 Freeway, and from Del Amo Boulevard to the SR-91 Freeway) o Location: Carson Street and Avalon Boulevard
o Description: Irrigation upgrades, landscaping upgrades in City medians o Budget: $2,000,000
o Status: DESIGN COMPLETE
o Status as of February 20, 2025: Staff reviewing proposals received for Civic Center area median landscaping design.
o Status as of March 20, 2025: Staff negotiated with the consultant and intends to issue Notice to Proceed (NTP) on design on March 19, 2025.
o Status as of April 21, 2025: Consultant received the Notice to Proceed on March 19, 2025, and is working on the design.
o Status as of May 22, 2025: Received draft landscape plans and civil plans. Staff provided input on irrigation equipment.
o Status as of June 18, 2025: No update
o Status as of July 24, 2025: No update
o Status as of August 20, 2025: Landscape upgrades to be implemented utilizing landscape maintenance contracts.
o Status as of September 18, 2025: Staff working to review bid package before advertising for construction.
o Status as of October 23, 2025: On October 21, City Council approved the PS&E for the project, authorized staff to advertise for construction, and authorized staff to record the “Notice of Exemption”.
o Status as of November 20, 2025: Staff working with Finance to identify funding and revising PS&E package to give City Council options for award of contract. o Status as of December 17, 2025: No update
o Status as of January 22, 2026: Project to be bid for construction in Fiscal year 26/27. o Status as of February 19, 2026: Funding anticipated to be secured for current fiscal year.

Consultant working to address revisions to PS&E package. o Status as of March 19, 2026: Staff has reviewed PS&E package and requested final changes from the consultant. Advertisement for construction is anticipated for next week.
o Status as of April 23, 2026: Project was advertised on March 26, 2026. Bid opening is anticipated for May 4, 2026.

Public Works Department March 2026 Monthly Report

Traffic Signal Improvements

• PW1612: TRAFFIC SIGNAL INSTALLATION – BROADWAY AND GRIFFITH o Location: Intersection of Broadway and Griffith Street o Description: Installation of new traffic signal
o Budget: $600,000
o Status: DESIGN
o Status as of August 20, 2025: Consultant working on 60% design of intersection. o Status as of September 18, 2025: No update
o Status as of October 23, 2025: No update
o Status as of November 20, 2025: City staff reviewing 60% plans o Status as of December 17, 2025: No update
o Status as of January 22, 2026: City returned comments to consultant on the 60% plans; consultant is working to address comments.

• PW 1647: I-110 FREEWAY ARTERIAL IMPROVEMENTS
o Location: Del Amo Blvd at Vermont Ave; Del Amo Blvd at Figueroa St; Del Amo Blvd at Main St; Hamilton Ave at I-110 SB on/off-ramps; Figueroa St at I-110 NB on/off ramps; Figueroa St at Torrance Blvd; Main St at Torrance Blvd; Carson St at Vermont Ave; Carson St at Figueroa St; and Avalon Blvd at Carson St
o Description: Traffic Signal Improvement at 6 intersections near I-110 /FOLA with Metro Express lanes Net Toll Revenue Reinvestment Grant
o Budget: $3,520,000 = $1,760,000 (Grant Fund) + $1,760,000 (Local Fund) o Status: DESIGN
o Status as of January 16, 2025: A meeting was held with the designers and LA County to discuss the LA County traffic signal included in this scope. Staff working to reply to the designer’s data request.
o Status as of February 20, 2025: No update
o Status as of March 20, 2025: No update
o Status as of April 21, 2025: No update
o Status as of May 22, 2025: No update
o Status as of June 18, 2025: No update
o Status as of July 24, 2025: Pending Metro’s decision on the scope modification request. o Status as of August 20, 2025: No update
o Status as of September 18, 2025: No update
o Status as of October 23, 2025: No update
o Status as of November 20, 2025: No update
o Status as of December 17, 2025: No update
o Status as of January 22, 2026: City met with Metro on January 20, 2026; to discuss this grant project. A follow-up meeting is scheduled for January 22, 2026. Staff also reached out with RFP to on-call engineering consultants.
o Status as of February 19, 2026: City submitted revised Scope of Work Change Request to MTA on January 28, 2026, for their review.
o Status as of March 19, 2026: MTA confirmed that Scope of Work Change Request is being reviewed.

Public Works Department March 2026 Monthly Report

• PW1649: HSIP H8-07-003 TRAFFIC SIGNAL UPGRADE
o Location: Intersections of Avalon Blvd at Victoria St, Main St at Sepulveda Blvd, Main St at 223rd St, and Figueroa St at Torrance Blvd
o Description: Traffic Signal Upgrades for 4 intersections with HSIP Grant o Budget: $1,912,000 = $1,720,890 (HSIP Fund) + $1,279,110 (Local Fund) o Status: DESIGN
 Awaiting final SCE plans
o Status as of February 20, 2025: Received comments from Caltrans. Resubmitted Request for Authorization for Construction to Caltrans February 3, 2025. o Status as of March 20, 2025: Construction project planned to be advertised on March 20, 2025, under IFB 25-08.
o Status as of April 21, 2025: Project was advertised to contractors on March 18, 2025, with bids due May 22, 2025. The supplemental funding agreement for construction funds was approved by City Council at the April 1, 2025, meeting. o Status as of May 22, 2025: No update
o Status as of June 18, 2025: No update
o Status as of July 24, 2025: No update
o Status as of August 20, 2025: Contract award anticipated to be requested at the September 16, 2025, City Council Meeting.
o Status as of September 18, 2025: No update
o Status as of October 23, 2025: Contract award was approved at City Council on September 30, 2025. Staff are working to execute the contract and issue the purchase order. o Status as of November 20, 2025: Contract has been executed. Staff waiting for Purchase Order before Notice to Proceed is issued.
o Status as of December 17, 2025: No update
o Status as of January 22, 2026: No update
o Status as of February 19, 2026: Notice to Proceed issued February 4, 2026. Contractor working on submittals and getting excavation permit.
o Status as of March 19, 2026: Contractor is continuing to work through submittals.

• PW 1657: FOR MR 312.46 AND MR 312.41, TRAFFIC SIGNAL UPGRADES o Location: Figueroa St at Victoria St; Main St at 220th St; Main St at Victoria St. o Main St at Albertoni St; and Figueroa St at 223rd St; and Figueroa Street at 234th St. o Description: Traffic Signal Upgrade at six (6) intersections. The proposed upgrades aim to improve signal coordination and traffic progression to alleviate arterial congestion by installing, replacing and/or updating traffic signal poles, mast arms, signal heads, controllers, cabinets, left turn phasing, CCTVs, countdown pedestrian signal heads, ADA compliant curb ramps and pedestrian push buttons, and traffic signal timing. o Budget: $4,220,000 (Measure R Grant)
o Status: DESIGN AND PERMITTING
 Status as of February 20, 2025 : Bids were received February 3, 2025. Staff is reviewing the bids.
 Status as of March 20, 2025: No update
 Status as of April 21, 2025: Supplemental agreement to extend grant deadline on City Council agenda for April 15, 2025. Notice of Intent to Award issued April 8, 2025. Project award on agenda for May 6, 2025, City Council meeting.  Status as of May 22, 2025: Agenda item for award of construction pushed back to June 3, 2025, City Council meeting.
 Status as of June 18, 2025: No update
Public Works Department March 2026 Monthly Report

 Status as of July 24, 2025: Staff to recommend award contract to Belco Electric at City Council Meeting on August 5, 2025.
 Status as of August 20, 2025: Contract awarded to Belco Electric at City Council on August 5, 2025.
 Status as of September 18, 2025: No update
 Status as of October 23, 2025: Contract has been executed, staff working to issue purchase order before giving the Notice to Proceed to the contractor.  Status as of November 20, 2025: Purchase Order has been generated. Staff are working to coordinate kick -off meeting for the first week of December. Notice to Proceed to be issued before the end of November.
 Status as of December 17, 2025: No update
 Status as of January 22, 2026: Notice to Proceed (NTP) was issued in December.

Construction manager is reviewing RFIs and coordinating a site visit to review signal pole conflicts.
 Status as of February 19, 2026: City Staff, LA County, and CM consultant performed site walk on February 5, 2026, to review clearances and respond to RFIs.  Status as of March 19, 2026: Contractor is working on submittals.

• PW 1667: TRAFFIC SIGNAL IMPROVEMENT AT AVALON BLVD. & GARDENA BLVD. o Location: Intersection of Avalon Blvd and Gardena Blvd o Description: Traffic signal upgrade design to include protected left-turn phasing for north- south traffic.
o Budget: $500,000
o Status: DESIGN
o Status as of February 20, 2025: Staff are reviewing reference for the low bidder. o Status as of March 20, 2025: Staff report prepared to award construction contract, anticipated for April 15, 2025, City Council meeting.
o Status as of April 21, 2025: Award of construction contract anticipated for May 6, 2025, City Council Meeting.
o Status as of May 22, 2025: Staff is working with the contractor to execute the contract. o Status as of June 18, 2025: No update
o Status as of July 24, 2025: Contract executed July 23, 2025. o Status as of August 20, 2025: A Notice to Proceed will be issued to the contractor when the Purchase Order is created.
o Status as of September 18, 2025: No update
o Status as of October 23, 2025: Contractor to submit excavation permit and begin potholing next month.
o Status as of November 20, 2025: Contractor issued excavation permit application. Staff provided feedback and contractor revised. Staff reviewing revised application, potholing expected to occur early December.
o Status as of December 17, 2025: No update
o Status as of January 22, 2026: No update
o Status as of February 19, 2026: Contractor performed potholing, submitt als of RFIs and equipment orders.
o Status as of March 19, 2026: Contractor working on proposal for additional work to address required changes from plans.

Public Works Department March 2026 Monthly Report

• PW1784: CENTRAL AVE. AT UNIVERSITY DR. TRAFFIC SIGNAL IMPROVEMENT o Location: Intersection of Central Avenue and University Drive. o Description: Installation of left turn arrows at existing signalized intersection o Budget: $640,000
o Status: DESIGN
 Consultant preparing 60% plans.
 Status as of February 20, 2025: No update
 Status as of March 20, 2025: Change order was approved and Notice to Proceed on additional scope was issued March 5, 2025.
 Status as of April 21, 2025: Revised 90% design submitted and plans are in plan check.
 Status as of May 22, 2025: No update
 Status as of June 18, 2025: No update
 Status as of July 24, 2025: 100% plans were received on July 14, 2025  Status as of August 20, 2025: Staff reviewed and submitted feedback on 100% PS&E.
 Status as of September 18, 2025: No update
 Status as of October 23, 2025: On October 21, City Council approved the PS&E for the project, authorized staff to advertise for construction, and authorized staff to record the “Notice of Exemption”.
 Status as of November 20, 2025: Staff working to advertise the project for construction bids, expected in early December.
 Status as of December 17, 2025: No update
 Status as of January 22, 2026: Project is being advertised for construction bids on January 20, 2026. Bidding closes on March 12, 2026.
 Status as of February 19, 2026: Bidding is still in progress.  Status as of March 19, 2026: Bidding closed March 12, 2026. Seven bids were received. Notice of intent to award was issued March 17, 2026.

Summary of All Traffic Signal Projects:

Location/Intersection Construction Start Date Anticipated Construction Completion Date PW 1612 – Broadway at Griffith St In Design TBD
PW 1667-Avalon Blvd at Gardena Blvd February 2026 TBD
PW 1649-Avalon Blvd at Victoria Ave March 2026 TBD
PW 1784- Central Ave at University Dr May 2026 TBD
PW 1647-Del Amo Blvd at Figueroa St In Design TBD
PW 1647 Del Amo Blvd at Hamilton Ave In-Design TBD
PW 1736 Dolores St. at 223rd St. (CIP 24-25 Design)
PW 1647 Hamilton Ave at I-110 SB
On/Off-ramps
In Design TBD
PW 1657-Main St at 220th St March 2026 TBD
PW 1649 -Main St at 223rd St March 2026 TBD
PW 1657-Main St at Albertoni St March 2026 TBD
PW 1649-Main St at Sepulveda Blvd March 2026 TBD
PW1657-Main St at Victoria St March 2026 TBD
PW 1647-Main St. at I 405 NB On-ramp In Design TBD
Public Works Department March 2026 Monthly Report

PW 1647-Main St. at I 405 NB Off-ramp In Design TBD
PW 1657-Figueroa St at 223rd St March 2026 TBD
PW 1657-Figueroa St at 234th St March 2026 TBD
PW 1647-Figueroa St at I-110 NB on/off
ramps
In Design TBD
PW 1649-Figueroa St at Torrance Blvd March 2026 TBD
PW 1657-Figueroa St at Victoria St March 2026 TBD
* Delays due to long-lead items and supply chain issues

Stormwater Improvements

• PW 1682: STORMWATER FACILITIES & IMPLEMENTATION PLAN
 Location: Citywide
 Description: Developing a plan to identify potential new stormwater facilities that are needed for compliance with the City’s National Pollutant Discharge Elimination Systems (NPDES) permit. Ensures that we have clean water in our local waterbodies and helps with climate resiliency through water capture and pre-treatment and reduces our impact on the oceans.

To also update the Enhanced Watershed Management Plan, which is a document that is used to maintain compliance with the City’s NPDES permit. This is needed to keep up to date with permits from the State.
 Current Phase: PLAN DEVELOPMENT AND SITE SELECTION
 Status as of January 16, 2025: Selecting two projects to submit for grant funding.
 Status as of February 20, 2025: Two projects selected – pursuing dry wells and have contacted LA County Parks for a project at Victoria Park.  Status as of March 20, 2025: Began work with application for dry wells project.  Status as of April 21, 2025: Consultant has begun working on applications for the two projects and a submittal is expected by July 2025.
 Status as of May 22, 2025: Draft applications received from the consultant are being reviewed by staff.
 Status as of June 18, 2025: No update
 Status as of July 24, 2025: Two conceptual projects are being submitted for Measure W grant funding by the end of the month.
 Status as of August 20, 2025: All primary tasks completed. The final master plan will be submitted to Council for acceptance.
 Status as of September 18, 2025: No update
 Status as of October 23, 2025: No update
 Status as of November 20, 2025: Presented project to Safe Clean Water Program for potential funding on November 19, 2025.
 Status as of December 17, 2025: No update
 Status as of January 22, 2026: No update
 Status as of March 19, 2026: Grant funding opportunities are being processed through the Safe Clean Water Program and we expect updates by the end of the fiscal year.
 Status as of April 23, 2026: Grants were provisionally awarded for two projects.

• PW1776 CALAS PARK STORMWATER SUPPLEMENTAL ENVIRONMENTAL PROJECT  Location: Calas Park
Public Works Department March 2026 Monthly Report

 Description: Joint project with Los Angeles County Sanitation Districts to construct a stormwater treatment and capture facility. This project will divert water from the storm drain and allow it to be cleaned and/or reused in the park while also improving park facilities.
 Current Phase: Request for Proposals to perform design services.  Status as of February 20, 2025: Project has begun CEQA process and consultant is working on the 60% design.
 Status as of March 20, 2025: 60% Design scheduled for delivery and review.  Status as of April 21, 2025: Comments returned to the consultant. Work continues to progress towards 90% design.
 Status as of May 22, 2025: Consultant has submitted the 90% design. This will be reviewed in June 2025.
 Status as of June 18, 2025: No update
 Status as of July 24, 2025: 90% PS&E completed. CEQA was determined to be a Mitigated Negative Declaration and working towards submittal.  Status as of August 20, 2025: 100% PS&E submitted by the consultant. Work will begin on preparing for permits before putting the project out for construction.  Status as of September 18, 2025: No update
 Status as of October 23, 2025: CEQA completed and posted. Permit applications put out for review by Los Angeles County.
 Status as of November 20, 2025: No update
 Status as of December 17, 2025: Pending state water board decision on funding for project, which was paused due to a change in design.
 Status as of January 22, 2026: Project will be presented to Council for acceptance of design. Still pending state water board decision on funding.  Status as of February 19, 2026: Authorization for construction scheduled for the March 17, 2026, City Council meeting.
 Status as of March 19, 2026: Approved through City Council. Finalizing the documents required for permits and awaiting approval from the State Water Boards for changes in design.
 Status as of April 23, 2026: Awaiting final approval and permits.

• PW1676 STORMWATER GREEN STREET ENGINEERING, DESIGN &

IMPLEMTATION
 Location: Gardena and Main Street
 Description: Stormwater treatment project to construct tree wells and a dry well on Gardena and Main Street, which will filter and clean water from the streets.  Current Phase: In Design
 Status as of January 16, 2025: Consultant is performing geotechnical and survey work to establish design parameters.
 Status as of February 20, 2025: Geotechnical work has been completed and 60% design is underway.
 Status as of March 20, 2025: Completing survey and 60% design expected.  Status as of April 21, 2025: No update
 Status as of May 22, 2025: No update
 Status as of June 18, 2025: No update
 Status as of July 24, 2025: Met with SCE to resolve potential conflicts. 90% design being completed.
 Status as of August 20, 2025: No update
 Status as of September 18, 2025: No update
 Status as of October 23, 2025: Expecting 100% design in the next month.

Public Works Department March 2026 Monthly Report

 Status as of November 20, 2025: Design has been delayed; expected completion within the next one to two months.
 Status as of December 17, 2025: No update
 Status as of January 22, 2026: No update
 Status as of February 19, 2026: 90% Design has been submitted and is under review.  Status as of March 19, 2026: Comments to be provided on 90% design  Status as of April 23, 2026: Field review was performed on April 22, 2026, in preparation for the final design.

Bike Lane Projects

• PW 1451 & 1452: BIKE LANE INSTALLATION
 Location: Figueroa Street, Main Street, Victoria Street, and Carson Street. University Drive, Avalon Boulevard, Central Avenue, Del Amo Boulevard, and 223rd Street.  Description: Design and construction of bike lane facilities  Budget: PW1451 = $4,900,000.00; PW1452 = $4,900,000.00  Current Phase: DESIGN AND PERMITTING
 Final design plan review to be completed in January 2024  Status as of March 20, 2025: Submitted revised RFA-CON package. Received additional comments from Caltrans.
 Status as of April 21, 2025: Caltrans returned RFA-CON package for additional corrections.

Staff preparing resubmittal. LA County provided comments on street lighting design.

Consultant updating plans.
 Status as of May 22, 2025: Staff resubmitted RFA-CON package with corrections on May 8, 2025.
 Status as of June 18, 2025: No update
 Status as of July 24, 2025: No update
 Status as of August 20, 2025: No update
 Status as of September 18, 2025: No update
 Status as of October 23, 2025: No update
 Status as of November 20, 2025: Staff waiting for SCE plans for lighting.  Status as of December 17, 2025: No update
 Status as of January 22, 2026: No update
 Status as of February 19, 2026: No update on SCE plans, Program Supplemental Agreement for 1451 approved at City Council on February 17, 2026.  Status as of March 19, 2026: SCE communicated that City should receive 60% electrical plans for City to review in April 2026.

• PW1490 & 1600: DOMINGUEZ CHANNEL BIKE PATH INSTALLATION PHASES I & II  Location – Phase I: Main Street to Avalon Boulevard
 Location – Phase II: Avalon Boulevard to Carson St.
 Description: Installation of Bike path along Dominguez Channel  Budget: $9,000,000.00 (PW1490); $5,500,000.00 (PW1600)  Current Phase: DESIGN AND PERMITTING
 Status as of February 20, 2025: Structural and civil designs are ongoing. Staff and Consultant met with LA County team January 28, 2025, to discuss structural design approach. The consultant is collaborating with LA County designer on the parklet area.
 Status as of March 20, 2025: Staff and consultant to meet again with LA County on March 20, 2025 (today) to discuss approach for design and whether a design-build approach could be reviewable for LA County.

Public Works Department March 2026 Monthly Report

 Status as of April 21, 2025: City soliciting an on-call environmental consultant for review of Initial Study and permitting work. Designer working on structural plans for underpasses and coordinating with LA County on Del Amo parklet area.  Status as of May 22, 2025: Staff working with Community Development to issue Task Order for an on-call environmental consultant.
 Status as of June 18, 2025: No update
 Status as of July 24, 2025: No update
 Status as of August 20, 2025: Contract amendment for the consultant anticipated to go to City Council on September 2,2025. This will allow the consultant to continue with structural design of underpass and bridge structures.  Status as of September 18, 2025: No update
 Status as of October 23, 2025: Contract amendment was approved at City Council on September 2, 2025. The Notice to Proceed was issued to the consultant on September 25, 2025.
 Status as of November 20, 2025: No update
 Status as of December 17, 2025: No update
 Status as of January 22, 2026: Consultant completed additional soil-boring activities. Once soil data is received, the environmental document will be updated, and structural design will commence.
 Status as of March 19, 2026: Structural engineer is working on reaction loads and anticipates completion by end of March 2026. The environmental document will be updated, and the civil plan can be revised.

• PW1534: ACTIVE TRANSPORTATION PROGRAM – SANTA FE BIKE LANE  Location: Santa Fe Ave and City-wide
 Description: Construct bike lane on Santa Fe Ave; install curb ramps city-wide; install speed feedback signs city-wide; install crosswalks city-wide; install pedestrian push buttons and countdown heads city-wide
 Budget: $3,491,000
 Status: DESIGN
 Status as of March 20, 2025: Drafting RFP
 Status as of April 21, 2025: No update
 Status as of May 22, 2025: No update
 Status as of June 18, 2025: No update
 Status as of July 24, 2025: No update
 Status as of August 20, 2025: No update
 Status as of September 18, 2025: No update
 Status as of October 23, 2025: No update
 Status as of November 20, 2025: No update
 Status as of December 17, 2025: No update
 Status as of January 22, 2026: No update

Public Works Department March 2026 Monthly Report

Park Improvements

• PW 1368: CARRIAGE CREST PARK REDEVELOPMENT
o Location: Carriage Crest Park
o Description: Improve site condition of existing park and develop newly acquired 10-acre parcel for new athletic ballfields (baseball & soccer) with a new dog park, installation of all- abilities playground, renovation to the existing building, construction of new picnic shelters, concession stand, restroom, and walking path. o Status: Construction
 Status as of January 16, 2025
• Pre-con meetings started
• Demo permit received
• Contractors mobilized and installed their storage containers • Fencing at site perimeter was installed
• De-grubbing commenced
• R emoval of existing park equipment started
• Site investigation of nursery began
• Methane Investigations are underway
 Status as of February 20, 2025: No update
 Status as of March 20, 2025: Public Safety and Public Works were notified of graffiti on the wall of one of the buildings at Carriage Crest Park (CCP). The contractor will continue grading in the expansion area while the asphalt and concrete issues in that area are resolved. We are also working with the PRC prefab building vendor to incorporate the methane mitigation retrofit measure and obtain approval from Building and Safety. The switchgear lead time is approximately 12 months, and we are working with the contractor to identify alternative solutions to energize the park before project completion.
 Status as of April 21, 2025: Nursery/expansion work started last week and will continue through the end of April. Musco footings, monument sign, and retaining wall work are ongoing. Electrical trench and conduit installation began on April 14, 2025, and is in progress.
 Status as of May 22, 2025: Ongoing construction: over-excavation is in progress.

We are encountering numerous pipelines and underground materials and facilities that were not shown in the as-builts.
 Status as of June 18, 2025: No update
 Status as of July 24, 2025: All materials in the nursery area, including asphalt, concrete, CMU walls, and trellis systems, have been removed. A transient pipe was found and removed. The abatement trenches have been backfilled. Over-excavation and grading are ongoing, including over -excavation for the walkway around the existing park building and along the north property line for the CMU retaining wall.  Status as of August 20, 2025: The southeast parking lot has been compacted.

Ongoing grading work continues, along with irrigation and sewer line installation. On the north side/volleyball area, over -excavation and compaction are complete. The walkway has been backfilled and compacted. Haul -off of over -excavated material has begun.
 Status as of September 18, 2025: South perimeter fencing has been removed, and the north side fence posts are substantially complete. Dirt export continues, and grading at the Figueroa lot is in progress. Utility work is ongoing in the northwest Public Works Department March 2026 Monthly Report

section and Figueroa lot. The scoreboard footings are ready for concrete, storm drain installation is in progress, and forms with rebar are in place at the north retaining wall. The monument sign potholes have also been backfilled with slurry.  Status as of October 23, 2025: Installation of the first CMU retaining wall on the north side of the property is complete, and waterproofing and visqueen have been installed on it. The fence posts for the northeast soccer fields have been set, and their concrete has been poured. Concrete curbs for the playground and parking lot are in place, and the curb formwork for the Sepulveda parking lot is also complete.

The rebar has been set , and concrete has been poured for the monument sign footing. Grading adjustment for the cheek wall at the northeast corner is complete.  Status as of November 20, 2025: Work at Carriage Crest Park continues to progress across multiple areas of the site. The scoreboard posts have been installed, and the monument sign caisson footings have been poured. Grading for the Moneta Avenue pathway and ramp was completed, and a French drain was installed behind the CMU retaining wall. Formwork and rebar were put in place for the upcoming concrete pour for the basketball and pickleball courts, while grading for the Moneta connection ramp was completed. Storm drain trenching and installation also continued around the ball fields and dog park areas. Grading around the existing recreation building was completed, with concrete forms set and ready for inspection and placement. An abandoned 2.5-inch pipe along the east fence line was exposed, capped, and demolished. Storm drain connections between the parking lot and soccer fields were completed, and the concrete pad for the basketball courts has now been poured.
 Status as of December 17, 2025: Gas line installation has been completed, and forms and rebar are in place for the pathway around the Figueroa parking lot.

Irrigation work is underway around the soccer field area. Monument sign footing caisson caps and the pedestal have been formed and are ready for concrete placement. Exploratory work continues in the MWS Unit No. 2 area. • Recent rain events have impacted site operations, resulting in wet and muddy conditions. The UH crew performed soil aeration following the rain, and electrical trenching work was completed midweek. At times, no work occurred on site due to weather constraints; however, cleanup was performed at the southeast intersection following weekend rainfall.  Status as of January 22, 2026: Monument sign footing installation has been completed, including placement of the base plate, and the MWS Unit #1 over - excavation and compaction work is finished. A temporary concrete patch has also been installed at the damaged construction entrance to maintain site access. It should be noted that persistent rain and wet site conditions over the past month and a half have slowed overall construction progress, resulting in reduced productivity and temporary delays to planned concrete pours.
 Status as of February 19, 2026: Playground Equipment has been set and foundations poured. The structure is fully installed and progressing well toward completion. Restroom & Storage Buildings Concrete slabs have been poured, and CMU block walls are rising — currently at four ( 4) feet of constructed block. Door frames are set, underground plumbing is in place, and work continues to advance toward enclosure. Concession Stand / Restroom Building Over-excavation has been completed, and foundations are progressing. BMPs have been deployed to protect the work from rain impacts. Monument Sign Steel structure has been installed, and concrete footings are poured. Both MWS #1 and MWS #2 have been installed and backfill is currently underway. Manhole installations are complete and walkway/manhole structure concrete pours are ongoing. In the Figueroa parking lot, gutters and flow lines have been cut and are ready for compaction and inspection.

Public Works Department March 2026 Monthly Report

 Status as of March 19, 2026: Monument Sign CMU has been installed to the second level and is ready for the second/bottom arch installation. CMU work for the Sepulveda parking lot buildings is complete. V-ditch installation along the retaining wall is complete. Methane mitigation barrier installation is underway at the concession building, where sewer pipe encasement in concrete has also been completed. MWS #1 inlet storm drain has been installed and backfilled, and MWS outlet storm drain installation is currently underway. Concrete pours are ongoing along the north side of the park, with north- side walkway forms and rebar having been installed and poured. Pickleball and exercise area grading is complete and has been submitted for inspection. Restroom and storage building CMU work around the Sepulveda parking lot is complete, with formwork and successive lifts of block installation having progressed through the reporting period. BMPs were deployed during a rain event earlier in the reporting period, with standing water at MWS #1 subsequently pumped out and grading operations in the northwest corner of the site resumed.
 Status as of April 23, 2026: Methane mitigation barrier for the Concession Building has been installed and tested (test #1 passed). Rebar and foundation work completed, footings cured, and the building is now ready for the first lift of CMU.

Methane mitigation work remains ongoing. Monument Sign CMU installed to the second level, with the reader board, arches, and ironwork all complete. Blockwork is ongoing as the structure awaits remaining CMU installation. Sepulveda Parking Lot CMU work for the parking lot buildings is complete. Roof framing is underway for the storage shed and restroom buildings. Curb and island concrete work has also been completed. Site Utilities & Drainage MWS backfill and storm drain outlet work completed. MWS unit filters have been filled with gravel. Storm drain outlet installation is finished. Concrete & flatwork concrete and flatwork have been progressing continuously throughout the park, including along the north side. The Figueroa driveway approach concrete work is complete. CCTV / Electrical Change order request (COR) work is underway for CCTV and electrical sys tems.

Scoreboards have been installed. General Sitework V -ditch installation along the retaining wall is complete. Playground equipment is visible and in place.

• PW1515: CARRIAGE CREST PARK STORMWATER CAPTURE
o Location: Northeast corner of Sepulveda and Figueroa St. o Description: Installation of Stormwater chambers to capture and divert stormwater to Los Angeles County Sanitation District. This water will be used to augment the reclaimed water for regional use. This type of stormwater project is the first of its kind in California. o Status as of January 16, 2025: Los Angeles Sanitation District is completing the punch list items for commissioning.
o Status as of February 20, 2025: No update
o Status as of March 20, 2025: No update
o Status as of April 21, 2025: Work is nearing completion. The LA County Sanitation District is expected to be completed by the first week in May.
o Status as of May 22, 2025: On-going construction: Dugout chain-link installation has been completed on ball fields 1 and 2. Grading at the picnic area is ongoing. Trenches are open and ready for conduit installation.
o Status as of June 18, 2025: Sanitation district is expected to be complete with Punch List items by June 30th.
o Status as of July 24, 2025: LA County Sanitation District (LASD) is working on repairs due to water leak in the vault.
o Status as of August 20, 2025: Punch list items are currently being completed.

Public Works Department March 2026 Monthly Report

o Status as of September 18, 2025: County completing punch list items ; OHLA requesting final payment; and preparing RFP for Operator for facility. o Status as of October 23, 2025: LA County is working through punch list items and operations and maintenance manual.
o Status as of November 20, 2025: Punch-list items continue to be addressed and, the 6- month operation and maintenance check is in progress.
o Status as of December 17, 2025: Flooding has been detected in the vaults again. LA County Sanitation District will be re-grouting the pipes.
o Status as of January 22, 2026: Los Angeles Sanitation District is verifying the vaults remain dry and they can go forward with commissioning.
o Status as of February 19, 2026: Facility is capturing water, LACSD is working on repairs to the outfall actuators and testing instrumentation.
o Status as of March 19, 2026: Facility is capturing water, grading issues and final punch list items are being addressed.
o Status as of April 23, 2026: Storm drain connections are being completed along with the Carriage Crest Park Expansion Project.

• PW 1610: FOISIA PARK DESIGN
o Location: Foisia Park
o Description: Improve site condition of the existing park with the construction of new stage area, new picnic area, shade structures and new outdoor exercise stations as well as renovations to the athletic ballfields, playground, restrooms, concession building, marquee sign and parking lot
o Status: DESIGN
o Status as of January 16, 2025
 Pre-con meetings started
 Demo permit received
 Contractor mobilized and installed their site trailer  Fencing at site perimeter and interior was installed
 De-grubbing commenced
 Removal of park equipment commenced
o Status as of February 20, 2025:
 Continued grading throughout the site
o Status as of March 20, 2025: Grading continues throughout the site. Electrical underground work is ongoing along with irrigation trenching. Coordinating with the contractor to update electrical as-builts, as the existing as-builts do not match the current site conditions. o Status as of April 21, 2025: Musco lights and site lighting work is ongoing. Irrigation line work continues. Pressure tests are ongoing. Seat walls work is ongoing. Ball field # three (3) work is on-going.
o Status as of May 22, 2025: No update
o Status as of June 18, 2025: No update
o Status as of July 24, 2025: Formwork at the entry plaza is complete and ready for rebar installation. Form and rebar work at Ballfields Two and Three are complete and ready for concrete. New switchgear and pull boxes have been installed in the stage area, which is now ready for final grading.
o Status as of August 20, 2025: Footings dug for picnic shade structures. Bleacher shade sail footings and anchor bolts in place. Colored concrete poured in at the entry plaza. Ball field three ( 3) fence modification for scoreboard visibility. Entry plaza concrete poured and Public Works Department March 2026 Monthly Report

finished. Ball field two (2) concrete poured, finished, ready for bleachers. Miracle playground installation underway. Polygon stage structure installation underway. o Status as of September 18, 2025: The stage structure has seen its frame and shade sail posts installed, and roof installation is underway. The electrical work for the stage structure is complete, with sheet metal roofing work scheduled to begin next week. The picnic shade structure frame has been installed and is now ready for a concrete pour. For recreational areas, bleacher installation is underway, Miracle playground installation is ongoing, and concrete pathway work for Ballfields 1 & 3 is also ongoing. The infield has been cleared for irrigation layout. Regarding irrigation, the installation of laterals, heads, valves, and bubblers is ongoing, and the irrigation subcontractor is actively trenching and running lines through the ballfield areas. Monument signposts have been installed.  Status as of October 23, 2025:
o The new marquee sign is now installed and operational. The installation of playground equipment and the picnic shade structures is complete. For the new stage, the stem wall concrete has been cured, and the concrete for the stairs, ADA ramp, and stem walls has been poured after the area was infilled with dirt. The stage's picnic area concrete has also been sandblasted to create a consistent finish. In other areas, the south -east picnic area has been fine-graded, fertilized, and water-tested, and wells have been dug for new trees.

Landscaping and irrigation around the existing gym building are substantially complete. o Status as of November 20, 2025: Contractor has installed new tables at the picnic shade structure in the picnic area and continues irrigation and planting work at the Catskill parking lot. Soil preparation, amendments, and infield work are ongoing throughout the ballfield areas. Roofing work is progressing at the amphitheater and stage area. The playground is now ready for the installation of the rubberized playground tiles, and concrete has been poured around the stage picnic complex. Fertilizer and soil amendments have also been distributed around the ballfields. Concrete for the stage ADA ramp has been poured, and rebar has been installed for the upcoming colored concrete placement. Rubberized playground tile installation is now underway, and final grading and sod preparation for the ballfields continues, with fine grading and compaction of the infield mix in progress. Colored concrete has been poured, sheet metal roofing installation remains ongoing, and sandblasting, handrail installation, and artificial turf placement are scheduled for next week.

Dugout shade fabric installation is currently in progress. A 2 -inch lift of new asphalt has been placed at the Ravena parking lot, coverage tests have been completed, and the area is ready for sod. Concrete work in the stage area is now complete, and metal roofing installation continues. Work will continue as weather permits. o Status as of December 17, 2025: Storm drain installation has been completed, and furniture, along with synthetic turf installation, is progressing around the stage. The installation of sod is approximately 50% complete, with remaining work focused on the ballfields and picnic areas. Concrete pours at the Ravena and Catskill entrances have been completed.  Stage construction is nearing completion, with the metal roof substantially installed and shade sails in place. Playground improvements are complete, including installation and sealing of the rubberized safety surfacing. Site lighting has been tested and is fully operational.
 Ballfield improvements are progressing, with infield mixes compacted, soils scarified and aerated and grading underway in preparation for sod installation. Public sidewalk improvements, maintenance entrance work, and Ravena Avenue approach areas continue to move forward, with parking lot striping completed. o Status as of January 22, 2026: Sod installation throughout the park is complete, and stage railings have been fully installed and painted. All public right-of-way concrete work has been completed, and turf installation around the stage area is finished. In addition, concrete patch work and repairs have been completed in multiple areas, curb and gutter improvements along Ravenna have been poured, and concrete pads for benches along the pathway have Public Works Department March 2026 Monthly Report

been installed. These completed items represent substantial progress toward final project closeout.
o Status as of February 19, 2026: Construction is complete. Finalizing punch list items. o Status as of March 19, 2026: Still working through punch list items. Maintenance is active. o Status as of April 23, 2026: Still working through punch list items. Maintenance is active.

• PW 1636: MILLS PARK DESIGN
o Location: Mills Park
o Description: Improve site condition of the existing park with construction of new splash pad, outdoor restroom, and an outdoor full-court basketball area as well as renovations to picnic areas, installation of shade structures, marquee sign and parking lot o Status: AWARD CONTRACT
• Construction Contract was awarded to MBC Enterprises for $3M. Staff immediately circulated the contract for execution.
• A preconstruction meeting will be scheduled once the release of PO has been determined.
o Status as of July 24, 2025:
• Excavation for retaining walls, drainage infrastructure, and installation of underground electrical conduits and light pole foundations completed as well as grading for both the sidewalks/walkways and basketball court areas are completed.
• Over 65% of the conc seating walls as well as basketball court walls are installed, drainage lines are completed as well as light poles and fixtures are installed.
• Basketball court is graded and ready for conc pour.
• Change orders for unexpected underground utility conflicts impacting electrical, drainage, and shade structure footings over picnic areas were processed and are 90% completed.
• The basketball court is graded and prepared for concrete pour. Over10% of the walkway is prepared for concrete pour.
o Status as of August 20, 2025:
• The basketball court concrete pour has been completed. • The walkway around basketball court, wall “A” to the left of circular planter, and walkway between fitness area and playground is formed and rebar installed and will be poured on August 21,2025.
• Circular planter in the middle of the wall A is formed and ready for concrete pour. • Miscellaneous work such as subgrade compaction test at playground area, installation of rebar for curb south pf playground have been completed and concrete pour for said south curb is scheduled for August 22, 2025. • Status as of September 18, 2025: The walkway around basketball court was poured and later rejected due to the inconsistencies in the concrete finishes, grades, and presence of bird baths and numerous cracks developing. This work is currently being removed and replaced.
o Marian Landscaping subcontractor was installing some irrigation main lines Public Works Department March 2026 Monthly Report

o A Notice of default was sent to MBC (Contractor) citing the non- performance issues due to lack of acceptable progress rate, and failure to submit a detailed and satisfactory recovery schedule despite numerous notices provided to the Contractor. Additionally, concerns regarding the contractor’s lack of financial capacity in procuring required materials and requesting the City to help procuring such materials via joint checks, as well as failure to maintain required insurance coverage without lapse of policy impeding continuous work and access to the job site. o The City has decided to repackage the remaining work and advertise it to secure a new contractor to take over the work.
o Status as of October 23, 2025:
o City decided to postpone the Mills Park Bldg. Renovation advertisement initiated in August to include the repackaging of Mills Park Site Improvement Project in the hope of utilizing one contractor for the same location resulting in cost reduction.
o Proposal was obtained from the designer for repackaging the remining work and the production to repackage started in September.
o At the same time the termination of the current contractor (MBC) was initiated with the City Attorney and Notice of Termination was prepared and mailed out on October 17, 2025.
o The project scope is revised and amended during repackaging to include the removal of two additional Picnic Concrete pads and the Conc. Pad for the existing exercise equipment due to substantial cracks and old age.

Additionally, the exercise equipment is outdated and being replaced with new up- to-date design to incorporate various exercise activities more in demand. These being the only features not renovated as part of the original improvements.
o Due to the extensive questions raised by the prospective bidders during the postponement of Mills Park Bldg. Renovation Project to incorporate Mills Park Site improvements, the Purchasing Dept. requested to withdraw the Bid for Mills Park Bldg. and start fresh once the repackaging is completed. o A design re-package for Mills Park Site remaining work is being prepared and being incorporated into the Mills Park Bldg., including a quality control to eliminate redundancy and confusion between the two packages and is being advertised by late October/Early November.
• Status as of November 20, 2025: No update
• Status as of December 17, 2025:
 During the repackaging, it was decided to address the drainage issue behind the constructed seating wall that was not addressed as part of the original design. The area behind the constructed seating wall is currently draining toward the seating wall and due to a bust in the survey the existing ground is higher than it was shown on plans and required a change order to be re -graded during the construction. To eliminate these issues and possible future change order, a proposal requested from DVD Creative design consultants to amend the design scope for re- grading and adding drainage facilities to this area not originally part of the scope. The survey work was scheduled in between the rainy weeks, and additional drainage design scope was added to the re-packaging documents for this area.  Additionally, PW staff in collaboration with the City Attorney is working on a draft settlement with the previous contractor MBC to close out the previous Public Works Department March 2026 Monthly Report

construction contract. As part of the settlement, the long lead items that were ordered previously and are being delivered are being coordinated for acceptance and reimbursement to be made as part of the settlement.

These items need to be inventoried and inspected for acceptance and be removed from the bid items in the re-packing documents. Provisions should be included in the new bid package for such items to be provided by the City and installed by the new contractor. This is under review and under consideration and once completed will need to be incorporated into the new bid package.
 Re- packaged design for Mills Park Site remaining work was submitted on December 12, 2025, and is currently being reviewed. It is anticipated that the review and the package for advertising will be ready in mid-January. • Status as of January 22, 2026:
 The review comments for plans were provided to the design consultant on December 18, 2025, and due to the holidays, the turnaround has stretched out, and the plans are expected to be resubmitted by the third week of January.
 The City attorney is in the process of finalizing the settlement agreement with MBC including finalizing the previously purchased specialty items to be included in the re-bidding documents.
 Specifications were reviewed and comments were forwarded to the design consultants in mid-January to be incorporated for a consistent and cohesive package and to reduce redundancy for the combined specifications.  Currently it is anticipated to be advertised in February with the award by March/April 2026.
 Status as of February 19, 2026: Mills Park B uilding and Site will be combined into one project which will be advertised March 2026.  Status as of March 19, 2026: Rebid plans for site work were revised based on current site conditions. Project is ready to be advertised as a stand-alone project or with Mills Park Building Project No. 1795.
 Status as of April 23, 2026: Project Nos. 1636 and 1795 will be advertised in one bid package. Proposed advertise date is April 30, 2026.

• PROJECT NO. 1795: MILLS PARK BLDG RENOVATION
• Status as of March 20, 2025:
 Constructability review completed on March 6, 2025.
 Constructability review forwarded to Design Engineer on March 6, 2025.  Design consultant anticipates resubmittal on March 31, 2025. • Status as of April 21, 2025: No update
• Status as of May 22, 2025: No update
• Status as of June 18, 2025: No update
• Status as of July 24, 2025:
 Project advertised on April 24, 2025. Bids were opened on May 22, 2025. The bids were recommended to be rejected by the Purchasing Manager and concurred by the City Attorney due to irregularities and non-responsiveness of bidders.  The project will be re-bid after the bids are formally rejected. The bids were rejected on the council meeting day of June 17, 2025.
 Currently the project scope is being revised to include replacement of existing additional AC unit and electrical circuit boards, as well as addition of two electric vehicle charging stations with estimated submittal of end of August. • Status as of August 20, 2025:

Public Works Department March 2026 Monthly Report

• After further investigation, the City staff determined that the existing AC unit is a newer one and does not need to be replaced. Additionally, due to the small size of the existing parking lot, it has been decided to not install the two proposed electrical vehicle charging stations.
• The project plans and specifications are being revised currently to streamline to obtain consistent bids with additional language to avoid unnecessary time extension and change orders.
• Project is scheduled to be advertised mid-August and awarded by end of September.
• Status as of September 18, 2025: Project was reviewed and changes were made and it was readvertised on August 27, 2025, with a bid opening date of September 18, 2025.
• After the new development unfolding on Mills Park Site project in respect to MBC, the City decided to repackage and advertise the Mills Park Site project as an addendum to the existing Mills Park BLDG Ren ovation Project. As such, the bid- opening is postponed to October 15, 2025, to allow for reassessing and repackaging the remining work and issuing an addendum to perform such work as a separate package under same advertisement by the newly awarded Contractor. • Status as of October 23, 2025: See the Mills Park Site status report. • Status as of November 20, 2025: No update
• Status as of December 17, 2025: Advertisement of Mills Park BLDG Project is pending the completion of re -packaging the remaining work for Mills Park site and advertisement of both projects under one package.
• Status as of January 22, 2026: See the Mills Park Site status report. • Advertisement of Mills Park BLDG Project is pending the completion of re-packaging the remaining work for Mills Park site, combining both projects to be advertised under one package.
• Status as of February 19, 2026: Mills Park Building and Site will be combined into one project which will be advertised March 2026.
• Status as of March 19, 2026: Staff rejected building and perimeter sitework plans from consultant due to the lack of quality control. Designer is currently revising and doing a quality review on plans. Staff is also reviewing plans with Park Maintenance division. Estimated date to advertise project is April 9, 2026. • Status as of April 23, 2026: Project Nos. 1636 and 1795 will be advertised in one bid package. Proposed advertise date is April 30, 2026.

• PW 1806: DEL AMO PARK IMPROVEMENTS
• Location: Del Amo Park
• Description: Improve drainage on the northeastern portion of the park’s field, improve condition of the basketball court and improve play structures. • Budget: $6000,000 (Design)
• Status: Request for Proposals
• Status as December 17, 2025: Staff are preparing to release a request for proposals (RFP) to complete the design.
• Status as of January 22, 2026: Request for Proposals (RFP) is scheduled to be released in early February 2026.

Public Works Department March 2026 Monthly Report

• Status as of February 19, 2026: Proposals for design are due on March 5, 2026. • Status as of March 19, 2026: Proposals were received on March 10, 2026, and are being reviewed.

* On-going and maintenance related efforts at the Parks are also included within other categories below depending on the project management and type of work.

Building Improvements

• PW1632: COMMUNITY CENTER COILING WALL
o Location: Carson Community Center – 801 Carson St.
o Description: Removal and replacement of existing coiling wall at Community Center Hall A, B, and C. Renovations shall include, at a minimum upgrade to bring the facilities up to current standards and applicable California Building Code (CBC) standards. The project also includes upgrades to the existing lighting and sound system in Hall A, B, and C. o Budget: $1,700,000.00
o Status as of April 21, 2025: Project is currently on schedule, coiling wall has been removed.

Currently working on steel structure and framing.
o Status as of May 22, 2025: Project is currently running on schedule; scheduled completion date is mid-July.
o Status as of June 18, 2025: Project on schedule to be completed by mid-July. o Status as of July 24, 2025: Project is substantially complete. o Status as of August 20, 2025: Final punch list walk happened on August 20, 2025; minor items remain. Close-out is in process.
o Status as of September 18, 2025: Contractor to finish painting the ceiling; project close-out is in progress.
o Status as of October 23, 2025: Project substantially complete, electric outlet still needs to be reworked.
o Status as of November 20, 2025: Physical project completed; staff is working through disputes and close-out.
o Status as of December 17, 2025: Final billing and disputed work are being worked out. o Status as of January 22, 2026: Continuing to work through the disputed work and filing the Notice of Completion (NOC).
o Status as of February 19, 2026: Working through disputed items. o Status as of March 19, 2026: Several panels experienced delamination; repair work is being scheduled for repairs.
o Status as of April 23, 2026: Wall panes ar e expected to arrive in August. Staff is still working with the vendor to reconcile disputed items.

• PW1693: ELECTRIC VEHICLE CHARGING INFRASTRUCTURE (SCE CHARGE

READY PROGRAM)
o Location: 10 City Parks and Corporate Yard
o Description: Install 126 EV Chargers in City Parks and at the Corporate Yard o Budget: City staff labor to Project Manage, but no capital fund costs to City o Current Phase: DESIGN / PLAN CHECK
o Status as of April 21, 2025: Compliant MCH-2 forms have been submitted to Building and Safety. The remaining MCH forms will be submitted after the project is closed out. o Status as of May 22, 2025: No update
o Status as of June 18, 2025: No update
o Status as of July 24, 2025: No update
o Status as of August 20, 2025: No update
Public Works Department March 2026 Monthly Report

o Status as of September 18, 2025: No update
o Status as of October 23, 2025: No update
o Status as of November 20, 2025: No update
o Status as of December 17, 2025: No update
o Status as of January 22, 2026: No update

Electric Vehicle Charging
Infrastructure Location
Construction Start Date Anticipated Construction
Completion Date
Veterans Park Plan Review TBD
Dominguez Park Plan Review TBD
Anderson Park Submitted to Plan Check TBD
Corporate Yard 1 Plan Review TBD
Corporate Yard 2 In Design TBD
Carriage Crest Park Plan Review TBD
Carson Park Plan Review TBD
Dolphin Park Plan Review TBD
Stevens Park Plan Review TBD
Hemmingway Park Plan Review TBD
Hemmingway Aquatic Center Plan Review TBD

• PW 1720: ELEVATORS AT CITY HALL AND COMMUNITY CENTER
o Location: City-Hall and Community Center
o Description: Refurbish and Modernize Elevators at the Community Center and City Hall due to end-of-service life and maintainability. Elevators will be out of service during the active repair work for a duration of less than three months. o Status: CONSTRUCTION IN PROGRESS
 Contracts for construction are being routed for signatures.  Working with vendors to meet the insurance requirements. o Status as of April 21, 2025: No update
o Status as of May 22, 2025: No update
o Status as of June 18, 2025: No update
o Status as of July 24, 2025: No update
o Status as of August 20, 2025: No update
o Status as of September 18, 2025: No update
o Status as of October 23, 2025:
o Status as of November 20, 2025: No update
o Status as of December 17, 2025: No update
o Status as of January 22, 2026: No update

• PW 1726/1727: COMMUNITY CENTER COURTYARD & EAST PARKING LOT o Location: Community Event Center
o Description: Construction of Courtyard, outdoor amphitheater stage, wedding venues and installation of shade structures.
 Status: DESIGN
o Status as of March 20, 2025:
 East Parking Lot pavers are installed, and compaction is underway. Asphalt patching & striping to be completed by end of March
Public Works Department March 2026 Monthly Report

 Small courtyard storm drains piping installation & underground electrical conduits to be completed by end of March and start of wall footing in first week of April  Large courtyard and venue storm drains piping installation & retaining wall footings to be completed by end of March, underground electrical conduits and shade poles footing to get underway in April.
 Installation of underground electrical conduits, placement of the transformer and electrical cabinets, and concrete pours for sections of the walkways, ADA-compliant and circular ramps are completed.
 The seat wall in the smaller courtyard has been formed and poured, and the CMU wall enclosing the small courtyard is 75% complete.
 Additionally, drilling for sail footings at the Daycare Center is completed, poured and post for shade structures installed.
 Change orders issued and completed due to unforeseen underground utility conflicts, extension of retaining walls not included in the original scope and realignment of a portion of the existing 24” storm drain system due to interference with the infiltration/detention chambers as well as water main interference with the chamber re-route was completed.
 Chambers installed, backfilled and tested for compaction.  Concrete for the stage area is poured as well as half of the seating area to the left of stage and walkway leading to the stage is poured.
 Shade sails foundation and posts are installed.
 Irrigation lines within the planters are being installed as well as the fencing posts behind the stage installation currently underway.
o Status as of August 20, 2025:
 Concrete pouring for the seating area in front of the stage has been completed and the tile pavers for walkway leading to the stage have been installed.  The tile pavers on the sand within the walkways from the atrium to the small courtyard entrance are being installed and are 50% complete.  Polygon posts caps over stage are being installed.
 Traffic control plan for closing of the Civic Center drive is under review for stationing the crane to install the fabric shade structure over the seating areas.  Grading is underway for the North Plaza entrance and transition of the preserve area to the proposed walkways leading to the stage seating area and small courtyard.
 Pergola posts for large courtyard area are being installed.  Bollard light bases are being installed around the walkway leading to the atrium north side of the stage seating area.
 The walls for the small courtyard area (3 Sides), and the planters have been completed.
 The water wall submittal has been approved, and the installation is scheduled for the last week of August.
o Status as of September 18, 2025: Polygon posts and frame structure over the stage have been installed utilizing a crane. The contractor is working to install the remainder of metal sheeting of the Polygon.

Public Works Department March 2026 Monthly Report

 The tile pavers on the sand within the walkways in between the small courtyard and large courtyard is being completed. The Oval planters are placed in this area and getting ready for plantation.
 Concrete for half of the walkway at the south entrance was poured.  Grading is being completed at the south entrance and under the proposed retaining wall surrounding the future storage shed.
 Grading is underway in the small courtyard for concrete slab under the tiles.  Marina subcontractor is preparing testing the new irrigation lines and getting ready to finalize grading, amending the soil in preparation for planting.  The gate walls at the entrance and exit to the small courtyard are being completed  The water wall and fountain basin construction are underway in the small courtyard and the fountain basin frame and plumbing are being completed and getting ready to pour concrete for the basin.
o Status as of October 23, 2025:
 Planting is being completed for the entire project. The planting in oval planters is underway and large palm trees are installed.
 All concrete hardscape and pavers in between the courtyards and the pavers in small courtyard are installed.
 The concrete walkway at the south entrance is completed as well as the retaining wall for the storage and the conc pad underneath the storage.  The irrigation lines, drip irrigation is completed and is being tested for operation.  All gates are installed throughout the project, as well as final fencing is completed.  The waterfall is completed and is being tested for operation.  The cleanup is underway for grand opening of 10/23/25.  The maintenance crew is pressure washing the existing comm center walls and painting is underway for grand opening.
 The Construction Team is preparing the punch list and preparing for substantial completion of the project.
o Status as of November 20, 2025: No update
o Status as of December 17, 2025: The contractor is working through the punch list items. o Meetings/negotiations are being held to finalize the pending change orders to determine the total construction budget to be amended.
o Construction continued for the installation of the contract bid items for pergolas A&B and the columns and beams are installed, however the contractor failed to order the long lead item of louvers for pergolas due to disagreement with the vendor and the vendor securing the bonds required by the contractor for payment and delivery. After months of negotiations, the parties agreed on the terms of their contract and the louvers are currently being ordered. o The manufacturing of the louvers from China will take 14-16 weeks from the time it’s been ordered which puts the delivery and installation in May of 2026. o It is anticipated the project will be substantially completed by mid-January, with acceptance of the project pending the completion of the pergolas sometime in May. o Status as of January 22, 2026: No update
o Status as of February 19, 2026: Punch list items are expected to be complete by March 19, 2026. Permanent louver installation for two pergolas is estimated to start May 2026. o Status as of March 19, 2026: Three punch list items are open.  Pergola Louvers – expected to be complete by July 2026  Broken B12 irrigation lid – complete by week of March 23, 2026 Public Works Department March 2026 Monthly Report

 Missing bolts on circular irrigation lids – complete by week of March 23, 2026 o Status as of April 23, 2026: Landscape maintenance period was completed on April 9, 2026. All punch list items are complete. Louver for pergolas will be delivered in June 2026.

General contractor (PCN3) to complete louver installation two weeks after delivery.

• PROJECT: UNDERGROUND STORAGE TANK PROJECT
o Location: City Hall
o Description: Repairing the underground fuel storage tank due to the secondary pipe being cracked. The backup generator remains operational, and the main fuel pipe remains in good working condition.
o Status: CONSTRUCTION IN PROGRESS
 New fuel has been installed in the fuel tank, the fuel pump on the day tank needs to be repaired before Cummings can finalize the repairs. o Status as of April 24, 2024: No update. The estimated construction start date is June 2024.
o Status as of May 20, 2024: No update
o Status as of July 25, 2024: No update
o Status as of August 26, 2024: No update
o Status as of December 19, 2024: No update
o Status as of January 16, 2025: Construction is substantially complete. Building and Safety inspected project on January 16, 2025. Contractor to finalize punch list items by end of January 2025. Staff will present contract Amendment No. 1 to City Council in February 2025 which includes a request for additional funding for work that was not part of the original bid documents.
o Status as of February 20, 2025: No update
o Status as of March 20, 2025: No update
o Status as of April 21, 2025: No update
o Status as of May 22, 2025: No update
o Status as of June 18, 2025: No update
o Status as of July 24, 2025: No update
o Status as of August 20, 2025: No update
o Status as of September 18, 2025: No update
o Status as of October 23, 2025: No update
o Status as of November 20, 2025: No update
o Status as of December 17, 2025: No update
o Status as of January 22, 2026: No update

• PW1786: CITY HALL RESTROOM AND KITCHENETTE UPGRADES
o Status as of May 20,2024: Material palette for all restrooms and City Council break room was selected on 5/14/2024. Estimated accelerated project schedule is as follows:
 100% Construction Drawings June 2024
 Submit to Building and Safety for Plan Check June 2024  Advertise July 2024
 Award Construction Contract August 2024
 Execute Contract and Issue Purchase Order August 2024  Preconstruction and Material Order August 2024
 Re-locate Staff August 2024
 Start Construction (2nd Floor and Council Area) September 2024 Public Works Department March 2026 Monthly Report

o Status as of April 21, 2025: Staff have been directed to redesign the toilet compartments of the second -floor lobby restrooms. Additionally, all first -floor restrooms, council single restroom, and council break room of City Hall will be going through a redesign phase per City of Carson Mayor and city management.
o Status as of May 22, 2025: Preliminary redesign of first floor North and East wing restrooms has been completed. Preliminary redesign of the Council single restroom and break room to be completed on May 23, 2025.
o Status as of June 18, 2025: No update.
o Status as of July 24, 2025: Construction plans for redesign were completed on July 18, 2025. Staff anticipate re-starting construction in August 2025. o Status as of August 20, 2025: Redesign plans are complete and approved by building and safety. Staff is reviewing the added costs from the contractor for all the redesigned items. o Status as of September 18, 2025: Project is currently on hold due to cost proposal from contractor for redesign plans. Redesign plans include layout and material modifications to all 1 st floor restrooms and kitchenettes, council break room and single restroom. Staff recommend keeping the original layout and material finishes per bid documents or limiting the design changes to only the council break room and single restroom. o Status as of October 23, 2025: Per meeting with Public Works Director and Mayor on 10/21/2025, staff have been directed to terminate the project and rebid for construction. o Status as of November 20, 2025: Staff are working with the City Attorney’s office to prepare a project suspension notice. The suspension notice will be sent to the Public Works Director for approval. This project is currently on hold.
o Status as of December 17, 2025: Suspension notice was sent to the contractor on December 8, 2025. Staff were directed, on December 16, 2025, to rebid the entire project. o Status as of January 22, 2026: Removal and replacement of alternate second floor lobby toilet compartments to start February 16, 2026. Staff reached out to Mayor recommended contractor (Jacome C onstruction/Golden State Builder I nc.) to submit quote for C ouncil breakroom/restroom. Per Risk Management, the proposed contractor does not satisfy the insurance requirements for small construction projects and is working on raising their insurance limits to be able to provide the city with a quote for renovating the C ity Council breakroom/restroom.
o Status as of February 19, 2026: Contractor is expected to finalize the installation of the redesigned toilet compartments in the second-floor lobby restrooms by February 27,2026.

The remaining portion of the project is on hold.
o Status as of March 19, 2026: Alternate toilet compartments at the second-floor restrooms have been installed. Installation of the water heater door is pending, expected to be installed March 26, 2026. Proposed contractor by management: “Jacome Construction / Golden State Builder” is nonresponsive to submitting a proposal for the City Council breakroom and single occupant restroom.
o Status as of April 23, 2026: Project is on hold. Staff and management met with Rene Cortez from United Building Maintenance for potential proposal for council restroom and breakroom renovations.

OPERATIONS AND MAINTENANCE DIVISION

The Operations and Maintenance (O&M) Division is the second half of Public Works' Operations at the Corporate Yard. This Division is responsible for maintaining infrastructure within the public right -of-way (ROW) to ensure public safety. Additionally, th e O&M Division is responsible for environmental and hazardous waste clean-up, signage, pavement markings, striping, streets – asphalt & concrete, sidewalk sweeping, materials abatement, and construction. O&M also works with solid waste management including demolition and waste diversion, used oil collection, solid and organic waste, and streetlight maintenance/signal light malfunctions, electronic & beverage container recycling management. The assets Public Works Department March 2026 Monthly Report

of the D ivision include warehouse inventory, fleet vehicles, and heavy equipment. O&M also provides landscaping by tree trimming, ROW maintenance, median maintenance, and parkway trees. These services enable the safe use of public spaces, enhance the cleanliness of the city, and provide greenery to increase the beautification of the public ROW.

PROJECT: CONCRETE SIDEWALK GRINDING
This is an ongoing maintenance operation throughout the year for safe pedestrian travel. o Location: Citywide
o Description: The project involves grinding sidewalks and pathways identified as requiring grinding due to uplifting or posing a hazard to pedestrians. o In-house staff will be grinding sidewalk lifts per maintenance zones 1-7 as needed to eliminate sidewalk hazards immediately.

PROJECT: ANNUAL CITYWIDE PAVEMENT MAINTENANCE
o Status as of January 16, 2025
 Award of contract (consideration) pending City Council approval.  Phase five (5) anticipated to start March/April 2025, contingent upon contract award by City Council.
o Status as of February 20, 2025:
 Contract awarded to All American Asphalt; Phase Five anticipated to start mid to late April.
o Status as of March 20, 2025: Citywide paving is scheduled to start mid to late April. o Status as of April 21, 2025: Phase Five is still on schedule to begin work mid to late April. o Status as of May 22, 2025: Phase Five is currently underway. The streets for Phases Six (6) and Seven (7) have been shared with the contractor.

Status as of June 18, 2025: Currently working on Phases 6 and 7 of the Annual Citywide Paving Maintenance Project.
o Status as of July 24, 2025: Phases 6 and 7 are complete. Stripping is being completed, along with finishing touches to the roadway.
o Status as of August 20, 2025: Phase 8 of the Annual Paving Project is scheduled to begin in late September.
o Status as of September 18, 2025: The Annual Paving project has been re-scheduled to start at the end of October.
o Status as of October 23, 2025: No update
o Status as of November 20, 2025: Staff are meeting with the team on November 24, 2025, to begin coordinating the next phase.
o Status as of December 17, 2025: Contractor is addressing arterials ( Figueroa & Avalon) The list of streets for Phase 9 of citywide residential paving is currently being finalized. o Status as of January 22, 2026: Phase 9 of the Annual Paving Maintenance started as of January 19, 2026.
o Status as of February 19, 2026: Phase 9 is nearing completion and Phase 10 will start up as soon as weather permits.
o Status as of March 19, 2026: Phase 10 of the Annual Paving Maintenance began on March 19, 2026.
o Status as of April 23, 2026: Phase 10 is nearing completion. The contractors are restriping the recently paved streets as well as raising manholes and installing signal loops.

Public Works Department March 2026 Monthly Report

• P ROJECT: ANNUAL CITYWIDE CONCRETE MAINTENANCE
o Status as of February 20, 2025: CJ Concrete completed the list of locations provided to them in Districts 1 and 2 during this period.
o Status as of March 20, 2025: No update
o Status as of April 21, 2025: No update
o Status as of May 22, 2025: No update
o Status as of June 18, 2025: No update
o Status as of July 24, 2025: No update
o Status as of August 20, 2025: The next project, scheduled to begin in late August, will be completed by the Public Works Concrete Crew.
o Status as of September 18, 2025: No update
o Status as of October 23, 2025: No update
o Status as of November 20, 2025: No update
o Status as of December 17, 2025 : Amended contract approved at December 2, 2025, City Council Meeting.
o Status as of January 22, 2026: No update
o Status as of February 19, 2026: The concrete project on Santa Fe has begun and is currently awaiting completion of work by the tree crew. The asphalt crew will be performing a skin patch (overlay) on Avalon Boulevard from 223rd Street to Bay Street. o Status as of March 19, 2026: Crews are working on Santa Fe Avenue concrete project. o Status as of April 23, 2026: Santa Fe Avenue project has been completed.

• ENVIRONMENTAL SERVICES-ONGOING
o Perform regular routine patrol to identify and coordinate removal of illegal dumping, hazardous waste, and proper removal for bulky items.
o Monitoring construction & demolition projects for residents & businesses o Monitoring of street sweeping contractor.
o Perform Inspections & enforcement for SB 1383 – Organic Recycling, Edible Food Recovery, Food Recovery Organizations and Food Recovery Services o Interface with LA County Hazardous Waste Team to identify Haz. Mat. Items in the Right of Way.
o Status as of March 19, 2026: Preparing for the E -Waste Recycling and Paper Shredding event scheduled for Saturday, May 9, 2026.
o Status as of April 23, 2026: Currently planning and preparing logistics for E-Waste & Paper Shredding Event on Saturday, May 9th. 2026. Draft emails to assembly member representatives, City departments, and other vendors to coordinate attendance and logistics. Interface with PIO and other City departments to broadcast and bring awareness to the event.

• MAINTENANCE: CONCRETE & ASPHALT
o Location: Citywide
o Description: Monthly summary of work performed by City maintenance crews who regularly inspect the City’s infrastructure and perform preventive maintenance to ensure safe and cost-effective operations
o Status as of February 20, 2025:
 On-going maintenance, repair/replacement of asphalt pavement sections maintenance zones 1-7
 Sidewalk inspection per maintenance zones 1-7 grinding, ramping for safe pedestrian travel and/or replacement.
 On-going temporary repairs on Lomita Blvd. until CIP project takes place.  Respond and address service requests city -wide for pavement, sidewalks/curb & gutter, illegal dumping and overgrown vegetation by priority.

Public Works Department March 2026 Monthly Report

o Status as of March 20, 2025:
o Asphalt crew is currently working paving Del Amo eastbound from Main Street to Kay Calas bridge.
o Concrete is finishing up concrete maintenance on Broadacres. o Status as of April 21, 2025: Northbound Figueroa between Del Amo Blvd and I405 concrete, curb and gutter project scheduled for completion on April 24, 2025. Del Amo Blvd from Main Street to Kay Calas Bridge concrete project is scheduled for completion on April 23, 2025.
o Status as of May 22, 2025: Continued sidewalk maintenance from service request and work orders and service request. On-going
o Status as of June 18, 2025: Currently removing and replacing sidewalks around Caroldale Elementary and 224th St now that school is out. Poured concrete at Calas Park in preparation for resurfacing pickle ball court. On-going o Status as of July 24, 2025: City crew continue to address sidewalk and pothole repairs, with city crews working in districts on a rotating basis every two weeks. o Status as of August 20, 2025: The Public Works Concrete Crew will be starting the largest in-house project to this date, on University Avenue. The project will begin at Pepperdine and extend right before Central. This major effort highlights the capacity of our in- house crew and will significantly improve accessibility and safety along University Avenue. See details below:
• Sidewalks: 10 feet wide on the Dominguez side of the street • Curb:8 inches high
• Project Lenth: 3,000 linear feet (Approximately three-quarters of a mile) o Status as of September 18, 2025: Concrete crew has begun working on installing sidewalks along University Avenue. Project is on-going.
o Sidewalk cleaning update: Abatement crew will be pressure washing sidewalks on Carson Street between Perry Ave and Martin Street as needed.
o Status as of October 23, 2025:
o Status as of November 20, 2025: Staff are working to complete sidewalk installation project on University Drive. Regular maintenance and c ompletion of daily service requests is ongoing.
o Status as of December 17, 2025: 800 linear feet of sidewalk installed on University Drive.

Skin patch with asphalt completed on Sepulveda near Intermodal Way to fill potholes.

Installation of speed cushions. Crew continues to work on daily work order requests.

Status as of January 22, 2026: University Drive sidewalk project is expected to be completed by the week of January 26, 2026. The Santa Fe sidewalk project will begin shortly after the University project is finished and will take place on the east side of the street from Del Amo to Dominguez. Asphalt team continues to perform citywide pothole repairs, while the abatement team is addressing service requests related to illegal dumping. o Status as of February 19, 2026: University Drive sidewalk project has been completed and work on Santa Fe will begin once the identified trees have been removed. The crew is scheduled to start pouring concrete on February 19, 2026. o Status as of March 19, 2026: Currently working on curbs, sidewalks, and gutters in Maintenance Zone 4. The sidewalk on Santa Fe Avenue is approximately 70% complete. o Status as of April 23, 2026: Completed Santa Fe concrete project. Continuing to follow up on work orders by district and maintenance zones on a two-week rotation.

Public Works Department March 2026 Monthly Report

• MAINTENANCE: SIGNING & STRIPING AND GRAFFITI ABATEMENT o Location: Citywide
o Description: Monthly summary of work performed by City maintenance crews who regularly inspect the City’s infrastructure and perform preventative maintenance to ensure safe and cost-effective operations.
o Status as of January 16, 2025:
 Layout and re-striping of newly slurry sealed streets city-wide, weather permitting. • ONGOING
• Traffic signs & pavement marking maintenance citywide per maintenance zones one (1) through seven (7).
o Status as of February 20, 2025: Ongoing
 Fabricate and install new traffic signs per work orders from city engineering division and service requests from the public regarding damaged and missing  Graffiti Abatement citywide
 Restore/maintenance pavement markings per maintenance zones 1-7 o Status as of March 20, 2025:
 Fabricate and install new traffic signs per work orders from city engineering division and service requests from the public regarding damaged and missing  Graffiti Abatement citywide
 Restore/maintenance pavement markings per maintenance zones 1-7. o Status as of April 21, 2025: Ongoing
o Status as of May 22, 2025: Phase five of street maintenance has started. Layout and re- stripping of newly sealed streets will continue. On-going Status as of June 18, 2025: Continue to remove citywide graffiti. Red curb installation/ refresh around City Hall. Refresh/ paint yellow school zones. On-going o Status as of July 24, 2025: Continued efforts are underway to remove graffiti citywide, refresh curbs, repaint as needed, and re-fresh school yellow zone markings. o Status as of August 20, 2025: Responding to engineering request for ADA parking installations, and red curb designations to improve accessibility and traffic safety. Initiation of the annual restriping program for major streets throughout the city. o Status as of September 18, 2025: Street sweeping signs will be installed on Wilmington between 213th and Carson Street to allow for weekly cleaning. o Status as of October 23, 2025:
o Status as of November 20, 2025: Continued striping throughout city in areas where street paving has been completed.
o Status as of December 17, 2025: Continued installation of traffic calming speed humps in intersections, identified by LASD, to prevent motorist s from performing street take-overs.

Completing daily work orders.
o Status as of January 22, 2026: Continue responding to the city ad citizen work orders for graffiti removal and completing engineering- directed street maintenance tasks throughout the city.
o Status as of February 19, 2026: Following the recent storms the maintenance crews have been responding to flooded areas by clearing debris and buildup from storm drain entrances and pumping water from the street.
o Status as of March 19, 2026: Ongoing
o Status as of April 23, 2026: Continuing to follow up on work orders assigned by district and maintenance zones on a two-week rotation, while also completing daily graffiti-related work orders as they are submitted.

Public Works Department March 2026 Monthly Report

TREE MAINTENANCE: TRIMMING CITYWIDE
o Status as of April 21, 2025: No update
o Status as of May 22, 2025: As trees are being removed, the crew is also planting replacement trees. The tree crew follows a weekly schedule to water newly planted trees, ensuring their successful establishment and healthy growth. On-going o Status as of June 18, 2025: Partnering with West Coast Arborist (WCA) to pick up and plant trees on Figueroa Street. Water trees citywide. Staff will be using the water trailer and the water tanker.
o Status as of July 24, 2025: Chinese Pistache trees planted on Eddington Dr. Planting of 19 Crepe Myrtle and Pink trumpet trees are pending approval on 224th St. Progress continues with daily trimmings throughout districts.
o Status as of August 20, 2025: Continue trimming of trees at parks and throughout maintenance zones for safety, visibility, and tree health. Planting Crepe Myrtle, Pink Trumpet, and Strawberry trees to fill vacancies. City -wide tree watering continues to be a primary focus to support and maintain the health of newly planted trees. o Status as of September 18, 2025: Tree trimming at Anderson Park has been completed in preparation for the Jazz Festival. Crews are trimming trees at Dominguez Park for the Country Western Festival. Next, crews will begin trimming Carson Park Palm and Coral trees.
o Status as of October 23, 2025:
o Status as of November 20, 2025: Planting multiple Crepe Myrtle and Pink Trumpet trees in District 4. Continued trimming for clearance throughout the city. o Status as of December 17, 2025: Gold medallions and Pink Trumpets currently being planted on Santa Fe. Continue to complete work order requests. o Status as of January 22, 2026: The crew is planting Chinese Pistache trees along University Drive. Post Grande Street for tree planting. Continuing to fill tree vacancies across the city while ensuring that all removed trees are replaced and addressing daily work order requests. Awarding the Urban Forestry Master Plan to West Coast Arborists. o Status as of February 19, 2026: In collaboration of the Santa Fe project, the tree crew is removing the trees to allow the concrete work to proceed. Once the concrete work is finished, new trees will be planted to replace those that were removed. o Status as of March 19, 2026: Collaborating with the concrete crew planting thirty new trees along Santa Fe Ave. Currently planting new trees in vacancies throughout the city. o Status as of April 23, 2026: Assisting in the removal of trees while working alongside the concrete team on sidewalk upgrades and completing work orders in district and maintenance zones on a two- week rotation. Continuation of tree planting throughout the city.

FLEET AND FACILITIES MAINTENANCE DIVISION

The Fleet & Facilities Maintenance Division is the second half of Public Works’ operations at the Corporate Yard. It is responsible for the maintenance and repair of the municipal and park facilities in addition to the City’s fleet vehicles and heavy equipment. These services enhance the cleanliness of the city, enable the safe use of public spaces, and provide greenery to increase the beautification of the city.

• PW 1640: PARK PLAYGROUND RUBBERIZED SURFACE REPLACEMENT o Location: All Parks that have rubberized play surfaces. Dolphin Park excluded. o Description: Replace the damaged and worn-out rubberized play surface at all parks o Status: ON HOLD
 City staff have used all available materials and are preparing a Purchase Order for additional materials to continue repair work.

Public Works Department March 2026 Monthly Report

o Status as of July 25, 2024: ON GOING
o Status as of August 26, 2024: ON GOING
o Status as of April 21, 2025: City staff continue to patch deteriorated areas at playgrounds city wide.
o Status as of May 22, 2025: No update
o Status as of June 18, 2025: City staff continue to patch deteriorated areas at playgrounds city wide.
o Status as of July 24, 2025: Replaced all the damaged and worn -out rubberized play surfaces at all parks except at Dolphin Park.
o Status as of August 20, 2025: No update
o Status as of September 18, 2025: Currently patching at Dominguez Park. o Status as of October 23, 2025: Ongoing
o Status as of November 20, 2025: Ongoing patching needed. o Status as of December 17, 2025: No update
o Status as of January 22, 2026: No update
o Status as of March 19, 2026: Ongoing
o Status as of April 23, 2026: Ongoing

• PW 1712: PARK HVAC SYSTEMS
o Location: All Parks
o Description: Assess and replace over 50 HVAC units that are past their useful and serviceable life at all 12 park facilities. Design and install brand new HVAC at Veterans Park and Gym.
o Status: Anderson Park, Dolphin Park Office, Foisia Park Office have been completed. o Current Phase: PROJECT ONGOING
o Status as of March 20, 2025: 3 New Package Units installed at Hemingway Park. o Status as of April 21, 2025: Ongoing
o Status as of May 22, 2025: No update
o Status as of June 18, 2025: Additional AC Units procured for Stevenson Park Gym and Dominguez Park – Aquatics Center.
o Status as of July 24, 2025: Continuing to assess, replace and modernize over 50 HVAC units at all 12 park facilities.
o Designing and planning installation of brand-new HVAC system at Veterans Park and Gym. o Status as of August 20, 2025: Installation of AC Units at Stevenson Park (North Building) and Dominguez Park (Aquatics Center) have both been completed. o Status as of September 18, 2025: Procuring additional HVAC system for Stevenson Park. o Status as of March 19, 2026: Three HVAC units are on order for procurement. o Status as of April 23, 2026: Ongoing

• PROJECT 1630: ELECTRICAL PANEL UPGRADE
o Location: Anderson Park
o Description: Install new electrical panel and switch gear o Status as of September 21, 2023: Staff soliciting proposals. o Status as of February 21, 2024: Three proposals received. o Status as of March 18, 2024: Going to City Council Meeting on May 7 , 2024, to award contract.
o Status as of April 24, 2024: City Attorney’s Office is drafting contract. o Status as of May 20, 2024: Currently being advertised in four trade journals per City Attorney’s direction.
o Status as of June 20, 2024: No update
o Status as of July 25, 2024: No update
Public Works Department March 2026 Monthly Report

o Status as of August 26, 2024: In procurement
o Status as of January 16, 2025: No update
o Status as of February 20, 2025: No update
o Status as of March 20, 2025: Electrical switchgear and fabrication at Anderson Park o Status as of April 21, 2025: Currently constructing a custom-made s witch gear panel approximately six (6) months out to completion.
o Status as of May 22, 2025: No update
o Status as of June 18, 2025: Currently being fabricated o Status as of July 24, 2025: Currently being fabricated o Status as of August 20, 2025: Currently being fabricated o Status as of March 19, 2026: Soliciting proposals

• CITY HALL BACK-UP GENERATOR
o Location: City Hall
o Description: Making necessary repairs to the back-up generator at City Hall. o Status as of May 22, 2025: No update
Status as of June 18, 2025: Repairs are currently in procurement o Status as of July 24, 2025: Currently, making necessary repairs to the back -up generator at City Hall.
o Status as of August 20, 2025: Pending scheduling
o Status as of September 18, 2025: Parts have been ordered o Status as of October 23, 2025: No update
o Status as of November 20, 2025: Parts have been ordered, repairs scheduled for February 2026.
o Status as of March 19, 2026: Parts have been received, and installation is being coordinated.

• MODERNIZATION OF CITY VEHICLES TO ELECTRICAL VEHICLES o Location: Citywide
o Description: To improve air quality, reduce noise pollution, and lower greenhouse gas emissions.
o Status as of July 24, 2025: IFB Bid Opening was March 27, 2025, to purchase three (3) new Chevy Colorado LT Trucks. Lowest Bid was from TMAG Hemet F, LLC for $112,035.36  IFB Bid Opening was 6/5/25 to purchase eight (8) n ew 2025 Chevy LT FWD Mid- Size SUV Trucks. Lowest Bid was from Winner Chevrolet for $246,459.20 o Status as of August 20, 2025: 3 New Chevy Colorado LT Trucks and 3 New Chevy Blazers have been received.
o Status as of September 18, 2025: Seven (7) Mid-Size SUV have been ordered, estimated arrival is mid-October.
o Status as of October 23, 2025: Vehicles have been delivered, being inventoried and prepped to be put into service
o Status as of November 20, 2025: Eight (8) EV vehicles have been put into service, five additional EV’s are on order.

CITY OF CARSON

INFORMATION TECHNOLOGY & SECURITY
Capital Project Updates
April 2026
1 1. WIFI IN PARKS:

Description: WiFi Internet access at all City facilities to increase public safety, education, programs, and events.

Contract 1st Vendor: Datagear, Inc.
2nd Vendor: SkyNet Communications, Inc.

Term 3-year maintenance
Budget $420,272 ($350,000 [ARPA] + 70,272)
Current Spend $286,373.60 (68.14%)
Timeline May 15, 2023 – March 18, 2024
Status COMPLETED
Additional
Information
• Datagear completed seven (7) parks (Mills,
Carson, Veterans, Foisia, Stevenson, Anderson &
Dominguez). Notice of termination issued to
Datagear, on December 4, 2023.
• Replacement vendor, SkyNet Communications
completed the remaining five (5) parks in 5 days.

Park Completion Summary:

All 12 parks completed (100%)

2 2. TYLER UPGRADE / ENERGOV IMPLEMENTATION:

Description: Upgrade Tyler Munis to latest version, enable Cloud access, and add inventory module. Implement new planning, permitting, licensing, asset management, and citizen request software platform Energov.

Contract Tyler Munis/Integrated Technology Partners
Term 6 years
Budget 1.3M [ARPA]
Current Spend $921,965 incurred to date
Timeline September 30, 2022 - June 30, 2025
Status COMPLETED
Additional
Information
• Employee Access Module - Complete
• EP&L Planning Module - Complete
• EP&L Permitting Module - Complete
• Open Finance (Socrata) Module - Complete
• 311 Civic Access Module - Complete
• EP&L Business License Module - Complete
• Enterprise Asset Management (EAM) Module – Complete

Tyler Modules Completion Summary:
7 modules completed (100%)

3 3. CITY HALL COUNCIL CHAMBERS AUDIO/VIDEO IMPROVEMENT Description: Upgrade Council Chambers broadcast equipment.

Contract Western AV
Term 5 years
Budget 550,000.00
Current Spend $542,544.57
Timeline December 1, 2023 - December 31, 2025
Status COMPLETED
Additional
Information
• RFP issued 12/1/23.
• Notice of Intent to Award 1/23/24.
• Contract Executed 5/1/24.
• Audiovisual Hardware Installation Complete.
• Agenda Management/AV Control Software
Implementation Complete.
• Agenda Management/AV Control Software Staff
Training Complete.
• Systems Testing and Punch List Item Complete.
• Project Completed 2/18/25.

Audio/Video Improvement Completion Summary:

Project completed (100%)

4 4. NETWORK SERVICES RELOCATION:

Description: Ensure rapid recovery, accessibility, and increased security for all business-critical application services by relocating to a more equipped offsite location.

Contract Coloexchange.com a California Corporation
Term 5 years
Budget $30,669.95
Current Spend $21,569.95
Timeline December 1, 2023 – January 31, 2026
Status COMPLETE
Additional
Information
• RFP issued 12/1/23.
• Sole bid rejected 1/23/24.
• Data Center Colocation award to vendor 4/2/24.
• Contract Executed.
• Phase 1 Relocation completed 8/19/24.
• Phase 2 Relocation completed 1/31/26.

Network Services Relocation Summary:

Project completed (100%)

5 5. CITYWIDE MUNIICIPAL FIBER OPTIC NETWORK PHASE 1
Description: Launching Carson’s first high-speed fiber optic network, bringing faster, more reliable connectivity to parks across Districts 1, 2, 3, and 4.

Contract HP Communications, Inc.

Term 5 years
Budget $27,000,000.00
Current Spend $1,587,335.88
Timeline January 1, 2025 – August 31, 2026
Status ON SCHEDULE
Additional Information • Pre-Construction meeting
completed on 12/1/25.
• Council approval received for
Interfund Loan 1/20/26
• Engineering permit received on
3/4/26.
• Construction began on 3/11/26.
• Utility Undergrounding,
Temporary Traffic Control, and
Restoration currently active on
Avalon Blvd & Carson St.

Intersections and areas in
progress: Avalon Blvd & Carson
Street, Victoria Ave & Avalon
Blvd, Dolores St & 233
rd St, 235th
St & Dolores St.

Citywide Municipal Fiber Optic Network Phase 1 Summary:

6 6. OPENGOV IMPLEMENTATION
Description: Implement OpenGov to streamline procurement and contract processes by centralizing workflows, improving transparency, and enhancing coordination and communication between City and bidders. This will reduce manual tasks and increase efficiency.

Contract OpenGov
Term 5 years
Budget $301,049.78
Current Spend $95,911.01
Timeline December 1, 2025 – November 30, 2030
Status ON SCHEDULE
Additional Information • Kickoff meeting completed on
2/26/26.
• System Administrator Training
completed on 3/19/26.
• Testing of new bidding module to be
completed by 6/25/2026.

OpenGov Implementation Summary:

7 7. MULTIFUNCTIONAL DEVICES IMPLEMENTATION
Description: Replacement of the City’s aging fleet of multifunction devices with modern, shared units across workgroups, enabling efficient printing, scanning, faxing, and copying through centralized machines.

Contract Ricoh USA
Budget $307,108.20
Current Spend $0
Timeline January 5, 2026 – May 28, 2026
Status ON SCHEDULE
Additional Information • Council approval received on
2/17/26 for Ricoh USA.
• Purchase order received on 3/11/26.
• Deployment of 13 printers
completed on 5/28/26.
• User trainings completed on 3/24/26,
4/2/26, 4/8/26, 4/9/26. Additional
training to be provided on 5/20/26.

Multifunctional Devices Implementation Summary:

1 Public Safety Emergency Management Updates

Project Name Comprehensive Camera Coverage: City Facilities and Parks Service Provider Johnson Controls
Summary The Public Safety department is spearheading an initiative to implement video surveillance camera systems across all City and Park facilities. This proactive measure aims to discourage criminal activities and capture video evidence of any unlawful incidents. The objective is to enhance safety by reducing criminal incidents, creating a secure environment for both residents and park users.

Update
We have successfully implemented video surveillance and access control systems at multiple parks and are now expanding these efforts to further strengthen coverage citywide. The current phase includes the installation of additional pole mounted cameras and full integration of these upgrades into the City’s existing security infrastructure to enhance real time visibility and coordination.

Our team is continuing to review how our system is working and looking at ways to make it faster and more reliable. These efforts support our goal of keeping Carson safe and welcoming for residents, visitors, and staff.

City Council has approved additional camera installations at several parks, along with expanded coverage at our Mini Parks, which is currently underway. We are also working closely with Public Works and IT to finalize camera locations and connectivity requirements at parks that are in the process of being expanded.

Project Name Citywide Fire Alarm Repairs and Enhancements Service Provider West Coast Fire & Integration
Summary July 5, 2022, Council approved the West Coast Fire & Integration contract for maintenance and monitoring services for all city fire systems from July 1, 2022, to June 30, 2027. Enhancing fire detection and safety for all facility users.

Update City staff is continuously working to enhance fire systems across all municipal facilities to align with the highest safety standards.

Project Name Citywide Intrusion Project
Service Provider TBD
Summary City Council has approved the Citywide Intrusion Project, which will modernize security systems across all parks and City facilities. These upgrades will replace current equipment with more updated, reliable technology, helping us better protect our spaces and enhance safety for the community.

Update The RFP has officially closed, and panel evaluations are complete. A vendor has been selected. We are now moving into contract negotiations, followed by bringing the agreement forward for approval. Once approved, we will begin project planning, scheduling, and implementation.
2 Project Name Public Safety/Emergency Services Community Initiatives Service Provider Public Safety/Emergency Services Department Summary Public Safety and Emergency Services Community Initiatives encompass a range of proactive efforts aimed at fostering safer and more resilient community. These initiatives typically involve engagement with the public, educational programs, and collaborative events. They focus on building positive relationships between law enforcement, emergency services personnel, and the community, ultimately enhancing preparedness and trust. Examples include public education on safety measures, community outreach events, and meetings to empower local leaders. Such initiatives are pivotal in strengthening the overall safety and well-being of a community.

Update Parking Control Officers are conducting a series of night operations to combat truck parking and oversized vehicles within the city. Additionally, we are targeting permitted parking areas and addressing all violations we see during proactive patrols.

Our Public Safety Engagement Officers continue to focus on MLK Library and Carson Street Library. We are connecting with individuals who remain after hours, offering support and resources. We will continue working closely with the Los Angeles County Sheriff’s Department Carson Station HOST Team to address community concerns.

Parking and Code Enforcement teams are also conducting proactive outreach and enforcement related to game day impacts, including vendor compliance and Permit Zone F requirements.

Project Name Enhancing Traffic Safety: Analysis of Accident Reduction and LPR Camera Deployment
Service Provider Motorola Solutions
Summary The consultant will supply the city with the most up-to-date version of the L-Series Rapidly Deployable Solar Powered Camera. This camera system, known as an Automatic License Plate Recognition (LPR) camera, will assist the City, in collaboration with the Los Angeles County Sheriff's Department, in capturing essential investigative information and enhancing the safety of its residents. These cameras will be strategically positioned in specific locations throughout the city, including public rights of way and entrances to city facilities.

The LPR system will collect comprehensive vehicle data, including make, model, color, and speed, both during daytime and nighttime conditions. The City's Public Safety department is working in partnership with LASD and Public Works to decrease traffic accidents within the city. Staff members have created data maps, and the Traffic Engineering Division will assess these maps to identify any recurring patterns and make infrastructure adjustments as necessary. 3 Update Current locations of our ALPR Trailers:

We are seeing an increase in illegal dumping at 18905 Anelo Avenue. A trailer has been deployed to provide added visibility and serve as a deterrent.

The Sepulveda Boulevard/Intermodal Way area has experienced a decrease in illegal activity due to increased messaging and the deployment of the trailer.

A request to deter illegal dumping in residential at Alvo Ave, a trailer was placed to combat illegal dumping and catalytic converter thefts.

Project Name Upgrading Radio Systems Project
Service Provider Mission Critical Information Systems
Summary In 2021, the City Council granted approval for the 'Radio Upgrade Project,' which allocated funds for the procurement of radios, radio equipment, batteries, and chargers necessary for transitioning the City from its UHF radio system to the Los Angeles Regional Interoperability Communication System (LA-RICS).

Subsequently, the City Council sanctioned a contract with Mission Critical Information Systems to oversee the installation and programming, thus marking the successful completion of Phase 2 of the project. In September 2022, the City of Carson formalized a Hold Harmless Agreement with LA-RICS, granting the city the privilege of utilizing the platform.

Update A staff-wide radio training, conducted in partnership with Los Angeles County Sheriff's Department, took place on April 16, 2026. The training focused on reinforcing proper radio usage, including channel protocols, communication etiquette, and basic troubleshooting. It also provided staff with hands-on practice to strengthen confidence and ensure consistent, effective communication across departments during daily operations and emergency situations.

Radios will continue to be updated and maintained to ensure they are working at their best. Staff who use radios day-to-day will be invited to upcoming trainings to support proper use and maximize effectiveness. Public Safety is also working to complete mobile radio installations for the new Public Works fleet.

CITY OF CARSON 701 East Carson Street
Report to Honorable Mayor and City Council
Tuesday, May 5, 2026, 5:00 PM
CONSENT 19. To: Honorable Mayor and City Council From: Michael George, Government Affairs Officer CMO Administration Subject: CONSIDER TAKING A POSITION OF SUPPORT IF AMENDED TO SENATE BILL 1361 (DURAZO)AND ASSEMBLY BILL 2576 (HARABEDIAN) (CITY COUNCIL) I. SUMMARY
Staff recommends the City Council adopt a position of “Support if Amended” on Senate Bill 1361 (Durazo) and Assembly Bill 2576 (Harabedian), both of which propose amendments to Senate Bill 79 (2025) related to transit- oriented development (TOD).

The City of Carson previously opposed Senate Bill 79 (2025) due to concerns regarding implementation feasibility, lack of clarity in development standards, and potential conflicts with local planning processes. Now that SB 79 has been enacted into law, SB 1361 and AB 2576 represent important opportunities to address those concerns through cleanup legislation.

While both measures include positive changes, such as adjustments to implementation timelines and technical clarifications, additional amendments are necessary to ensure that cities can effectively comply with the law. A “support if amended” position reflects the City’s continued advocacy for workable and clearly defined housing policies, consistent with the position and recommendation of the League of California Cities.

II. RECOMMENDATION
TAKE a position of SUPPORT IF AMENDED to Senate Bill 1361 (Durazo) and Assembly Bill 2576 (Harabedian) and DIRECT staff to transmit corresponding letters.

III. ALTERNATIVES
Take another action that the City Council deems appropriate and that is consistent with applicable laws.

IV. BACKGROUND
Senate Bill 79 (2025) established new statewide requirements to promote transit-oriented housing development near transit stops. During the legislative process, the City of Carson and several other cities opposed SB 79 due to concerns about its potential impacts on local land use authority, infrastructure planning, and the lack of clear implementation guidance.

Since its adoption, cities across California have continued to experience challenges implementing SB 79. Recent guidance issued by the California Department of Housing and Community Development (HCD) to metropolitan planning organizations (MPOs) has further highlighted the need for additional clarity and alignment with existing housing planning frameworks.

In response, SB 1361 (Durazo) and AB 2576 (Harabedian) have been introduced to provide cleanup and clarifying amendments:

SB 1361 (Durazo) would exempt certain future transit stops from SB 79 if a jurisdiction adopts a policy to produce at least 10,000 units of affordable housing by 2032, with at least 50% of those units income- restricted.

AB 2576 (Harabedian) would align historic resource definitions with existing law and delay SB 79’s effective date by one year.

Consistent with the position of the League of California Cities (Cal Cities), staff recommends continued advocacy for amendments addressing the following key issues:

Alignment with the 7th Regional Housing Needs Allocation (RHNA) Cycle: SB 79’s current implementation timeline does not align with regional housing planning cycles. Additional time is needed for metropolitan planning organizations to prepare transit stop maps and for cities to update housing elements and adopt compliant local policies.

Clarification of Affirmatively Furthering Fair Housing (AFFH) Requirements: unclear expectations regarding AFFH compliance could expose cities to findings of noncompliance or requirements exceeding their assigned RHNA obligations.

Clearer Development Standards: ambiguities related to density bonuses, height limits, and geographic applicability increase the risk of legal challenges and create uncertainty for both cities and developers.

Additional State Guidance: cities require more detailed and implementation-focused guidance from HCD to ensure consistent application of SB 79 and to avoid delays in housing production.

Adopting a “support if amended” position allows the City to remain consistent with its prior opposition to SB 79 while constructively engaging in efforts to improve the law’s implementation.

V. FISCAL IMPACT
There is no direct fiscal impact associated with adopting a position on SB 1361 and AB 2576.

However, implementation of SB 79 and related legislation may result in indirect fiscal impacts, including:

Costs associated with updating housing elements, zoning ordinances, and planning documents Increased staff time to administer and implement transit-oriented development requirements Potential infrastructure and public service demands associated with increased residential density Amendments that provide additional clarity, flexibility, and implementation time may help reduce long-term administrative burdens and mitigate potential costs to the City.

VI. EXHIBITS

1. Proposed Letters
Attachments
Proposed Letters

May 5, 2026

The Honorable Jesse Arreguín
Chair, California State Senate Housing Committee 1021 O Street, Suite 3330 Sacramento, CA 95814

RE: SB 1361 (Durazo) Transit-oriented housing developments: exceptions: housing development policy.

Notice of SUPPORT IF AMEND (As of 3/25/26)
Dear Chair Arreguín,
The City of Carson is writing to express a support if amended position on SB 1361 (Durazo), which would exempt future transit stops from SB 79 if a local agency has adopted a policy by January 1, 2026, to complete at least 10,000 units of affordable housing with 50% of the units available as income-restricted housing by January 1, 2032.

Although the City of Carson opposed SB 79 during the legislative process, now that it has been enacted, cleanup legislation is necessary to ensure workable implementation. Cities continue to face challenges implementing SB 79, and recent guidance from the Department of Housing and Community Development (HCD) to metropolitan planning organizations (MPO) highlights the need for additional clarity at the local level.

The City of Carson and the League of California Cities believes any SB 79 cleanup must address the following key issues:
• Aligning the effective date of SB 79 to the 7th Regional Housing Needs Allocation (RHNA) cycle, which would ensure adequate time for MPO’s to draft the required transit stop maps, and provide cities adequate time to develop a local TOD alternative plan; • Clarifying expectations related to Affirmatively Furthering Fair Housing (AFFH); and • Providing clearer definitions and standards for implementation.

SB 79’s July 1, 2026 effective date should be delayed to align with the 7th RHNA cycle. With recent guidance issued to metropolitan planning organizations, cities still lack the full information necessary to implement SB 79. Cities need sufficient time to plan for additional residential capacity in housing plans, adopt or amend local ordinances, and where applicable, develop HCD-approved local TOD alternative plans to address local infrastructure and public service needs. Aligning the measure with the 7th RHNA cycle would provide much needed additional time to successfully implement SB 79.

The City of Carson and Cal Cities also seek greater clarity on how SB 79 will be evaluated for compliance with the Affirmatively Furthering Fair Housing (AFFH) obligations cities are required to meet in state housing element law. Cities support AFFH but remain concerned that unclear expectations could lead to findings of noncompliance and requirements to plan for housing beyond RHNA obligations. By not specifying how these obligations will align with what cities have planned, we remain concerned about unintended consequences for cities implementing SB 79.

Finally, SB 1361 should be amended to establish clearer standards for density bonuses, height limits, and geographic scope. Ambiguities in key provisions invite legal challenges and hinder timely project approval. The City of Carson firmly believes that more guidance from HCD that is focused on local government implementation is necessary to avoid litigation that stalls development projects and creates uncertainty in the housing development process.

For these reasons, the City of Carson joins Cal Cities in taking a support if amended position on SB 1361 (Durazo). We appreciate the author’s continued engagement and look forward to working on additional cleanup provisions to SB 79. If you have any questions, do not hesitate to contact Michael George, Government Affairs Officer for the City of Carson at [email protected].

Sincerely,
City of Carson City Council

May 5, 2026

The Honorable Juan Carrillo
Chair, California State Assembly Committee on Local Government 1020 N Street, Room 157
Sacramento, CA 95814

RE: AB 2576 (Harabedian) Transit-oriented development.

Notice of SUPPORT IF AMEND (As of 3/19/26)

Dear Chair Carrillo,

The City of Carson is writing to express a support if amended position on AB 2576 (Harabedian), which would provide clean-up legislation to SB 79 (2025) by aligning historic resource definitions with current law, and would delay the effective date of SB 79 by one year.

Although Cal Cities opposed SB 79 during the legislative process, now that it has been enacted, cleanup legislation is necessary to ensure workable implementation. Cities continue to face challenges implementing SB 79, and recent guidance from the Department of Housing and Community Development (HCD) to metropolitan planning organizations (MPO) highlights the need for additional clarity at the local level. While AB 2576 contains helpful provisions, further amendments are needed to support effective implementation.

The City of Carson believes any SB 79 cleanup must address the following key issues:

• Aligning the effective date of SB 79 to the 7th Regional Housing Needs Allocation (RHNA) cycle, which would ensure adequate time for MPO’s to draft the required transit stop maps, and provide cities adequate time to develop a local TOD alternative plan; • Clarifying expectations related to Affirmatively Furthering Fair Housing (AFFH); and • Providing clearer definitions and standards for implementation. •
SB 79’s July 1, 2026 effective date should be delayed to align with the 7th RHNA cycle. With recent guidance issued to metropolitan planning organizations, cities still lack the full information necessary to implement SB 79. Cities need sufficient time to plan for additional residential capacity in housing plans, adopt or amend local ordinances, and where applicable, develop HCD-approved local TOD alternative plans to address local infrastructure and public service needs. Although AB 2576 contains a one-year delay, which is appreciated, aligning the measure with the 7th RHNA cycle would provide much needed additional time to successfully implement SB 79.

The City of Carson and Cal Cities also seek greater clarity on how SB 79 will be evaluated for compliance with the Affirmatively Furthering Fair Housing (AFFH) obligations cities are required to meet in state housing element law. Cities support AFFH but remain concerned that unclear expectations could lead to findings of noncompliance and requirements to plan for housing beyond RHNA obligations. By not specifying how these obligations will align with what cities have planned, we remain concerned about unintended consequences for cities implementing SB 79.

Finally, AB 2576 should be amended to establish clearer standards for density bonuses, height limits, and geographic scope. Ambiguities in key provisions invite legal challenges and hinder timely project approval. Cal Cities firmly believes that more guidance from HCD that is focused on local government implementation is necessary to avoid litigation that stalls development projects and creates uncertainty in the housing development process.

For these reasons, the City of Carson joins Cal Cities in taking a support if amended position on AB 2576 (Harabedian). We appreciate the author’s continued engagement and look forward to working on additional cleanup provisions to SB 79. If you have any questions, do not hesitate to contact Michael George, Government Affairs Officer for the City of Carson at [email protected].

Sincerely,
City of Carson City Council

CITY OF CARSON 701 East Carson Street
Report to Honorable Mayor and City Council
Tuesday, May 5, 2026, 5:00 PM
CONSENT 20. To: Honorable Mayor and City Council From: Michael George, Government Affairs Officer CMO Administration Subject: CONSIDER TAKING A POSITION OF SUPPORT IF AMENDED TO ASSEMBLY BILL 2741(MURATSUCHI) (CITY COUNCIL) I. SUMMARY
Staff recommends that the City Council adopt a position of “Support if Amended” on Assembly Bill 2741 (Muratsuchi), which addresses housing element compliance and the use of overlay zoning to meet Regional Housing Needs Allocation (RHNA) requirements.

AB 2741 represents a constructive step toward addressing challenges that have emerged following recent court decisions affecting previously certified housing elements. The bill would provide local governments time to correct violations and clarify the use of overlay zones as part of housing element implementation.

While the bill includes important protections for jurisdictions, additional amendments are needed to extend compliance timelines and ensure that overlay zoning remains a viable and clearly defined tool for meeting housing obligations.

II. RECOMMENDATION
TAKE a position of Support if Amended on Assembly Bill 2741 (Muratsuchi) and DIRECT staff to submit a corresponding letter.

III. ALTERNATIVES
TAKE another action the City Council deems appropriate and that is consistent with applicable laws.

IV. BACKGROUND
California law requires cities and counties to adopt housing elements that demonstrate how they will meet their assigned Regional Housing Needs Allocation (RHNA). The California Department of Housing and Community Development (HCD) reviews and certifies these housing elements for compliance with state law.

In October 2025, the California Second Appellate District issued a ruling in New Commune DTLA LLC v. City of Redondo Beach, finding that the City of Redondo Beach’s housing element did not comply with state law. The court determined that the City’s reliance on residential overlay zones was insufficient to meet RHNA obligations, even though those overlays had been previously reviewed and approved by HCD as part of a certified housing element.

This decision created significant uncertainty for jurisdictions statewide, particularly those that relied on similar overlay zoning strategies during the 6th RHNA cycle. Many cities now face increased litigation risk and potential penalties despite acting in good faith based on prior state guidance.

AB 2741 (Muratsuchi) seeks to address these issues by:

Allowing local governments time to correct housing element deficiencies after a court invalidates a previously certified housing element, before fines or other penalties are imposed; and Authorizing the continued use of affordable housing overlay zones within housing elements, provided specified development and affordability criteria are met.

Overlay zones have long been a key planning tool used by cities to facilitate infill and mixed-use development, particularly near transit, jobs, and services. These tools support higher-density housing production and help advance state goals related to affordability and sustainable growth.

While AB 2741 provides important initial protections, several concerns remain:

Compliance Timeline: the bill does not provide sufficient time for jurisdictions to address court-identified deficiencies, particularly given the complexity of local planning processes and public engagement requirements. A longer and retroactive compliance period is needed.

Legal and Regulatory Certainty: the Redondo Beach decision highlights a disconnect between HCD certification and judicial interpretation. Cities need clearer, consistent standards to avoid being penalized after relying on state-approved housing elements.

Preservation of Overlay Zoning Tools: overlay zones are a critical mechanism for meeting RHNA obligations and enabling mixed-use and transit-oriented development. Additional clarity is needed to ensure these tools remain viable and are not unduly restricted.

Adopting a “support if amended” position allows the City to support the bill’s intent while advocating for stronger protections and clearer implementation standards.

V. FISCAL IMPACT
There is no direct fiscal impact associated with adopting a position on AB 2741.

However, the issues addressed by this legislation have potentially significant fiscal implications, including:

Costs associated with revising housing elements following legal challenges; Staff and consultant resources required to update zoning and planning documents; Potential exposure to fines, penalties, or litigation if housing elements are deemed noncompliant; and Impacts on the City’s ability to plan for infrastructure and services associated with housing growth.

Providing additional time and clarity through amendments to AB 2741 could help reduce these risks and associated costs.

VI. EXHIBITS

1. Proposed Letter
Attachments
Proposed Letter

May 5, 2026

The Honorable Matt Haney
Chair, California State Assembly Committee on Housing and Community Development 1020 N Street, Room 156
Sacramento, CA 95814

RE: Assembly Bill 2741 (Muratsuchi) Housing element: inventory of land: substantial compliance.

Notice of SUPPORT If Amended (As of 3/19/26)

Dear Chair Haney,

On behalf of the City of Carson, we are pleased to support if amended AB 2741 (Muratsuchi).

This measure would provide local governments time to correct housing element violations after a court rules that a previously certified housing element is no longer compliant with state law.

Additionally, AB 2741 would allow local governments to utilize affordable housing overlay zones for mixed-use development within their housing elements, provided specific requirements are met. While we are supportive of these initial efforts, we firmly believe that a longer conversation is needed regarding the use of overlays and an extended timeline for local agencies to comply with new legal requirements before fines and other accountability measures are imposed.

In October 2025, California’s Second Appellate District ruled in New Commune DTLA LLC v City of Redondo Beach that the City of Redondo Beach’s housing element was not compliant with state law because the jurisdiction’s use of residential zoning overlays could not satisfy the city’s Regional Housing Needs Allocation (RHNA) obligations. Notably, these overlays were approved and guided by the California Department of Housing and Community Development (HCD), which had previously certified the city’s housing element. As a result, the jurisdiction’s housing element was invalidated despite state approval, exposing the city to fines and other accountability measures, through no fault or ill will of the local government.

Throughout the 6th RHNA cycle, HCD allowed hundreds of local governments to use residential overlay zones to meet their RHNA obligations and certified their housing elements. Following the Redondo Beach decision, these jurisdictions now face elevated litigation risk and potential noncompliance with state housing law. AB 2741 would provide temporary protection for previously certified housing elements after a court ruling invalidates an approved element, allowing local agencies time to correct violations before penalties are imposed.

Additionally, the bill would allow the continued use of affordable housing overlays, subject to clear standards such as minimum density requirements, development standards, housing and affordability incentives, and specific mixed-use criteria.

Zoning overlays remain an important affordable housing tool for local governments and have been a state-endorsed method for cities and counties to create thousands of additional housing units at all income levels. These overlays help support walkable, infill development near transit, jobs, and services, while promoting higher-density affordable housing.

Eliminating or unduly restricting these tools would make it significantly more difficult for local governments to achieve the Legislature’s priorities including transit-oriented development and balanced economic and residential growth. Although we believe the temporary protection is a positive first step, we also strongly believe the compliance timeline should be extended and applied retroactively, ensuring local governments have time to navigate local processes and respond to evolving legal interpretations.

Additionally, we firmly believe that overlay zones should remain a tool local agencies can use to comply with RHNA obligations and balance the need for economic development and residential growth. We remain open to ongoing dialogue and conversations on these issues and strongly encourage the legislature to act with urgency, as more local governments may face lawsuits soon.

For these reasons, the City of Carson is pleased to support the bill if amended. If you have additional questions, please contact Government Affairs Officer, Michael George at [email protected].

Sincerely,

Carson City Council
CITY OF CARSON 701 East Carson Street
Report to Honorable Mayor and City Council
Tuesday, May 5, 2026, 5:00 PM
CONSENT 21. To: Honorable Mayor and City Council From: Keichun Graves, Council Aide COUNCIL Administration Subject: CONSIDER RESOLUTION 26-049 PROCLAIMING MAY AS FIRE PREVENTION MONTH IN THECITY OF CARSON AND ENCOURAGING COMMUNITYWIDE PARTICIPATION IN FIRE SAFETY AWARENESSAND PREVENTION ACTIVITIES (CITY COUNCIL) I. SUMMARY
This item is on the agenda at the request of Mayor Davis-Holmes and asks the City Council to consider adoptingResolution 26-049 to declare May as Fire Prevention month and establishing a city-wide fire prevention educationinitiative for schoolchildren.

II. RECOMMENDATION
WAIVE further reading and ADOPT Resolution No. 26-049, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARSON, CALIFORNIA, DECLARING MAY 2026 AS FIRE PREVENTION MONTH AND ESTABLISHING A CITYWIDE FIRE PREVENTION EDUCATION INITIATIVE"
III. ALTERNATIVES
TAKE another action the City Council deems appropriate and that is consistent with applicable laws.

IV. BACKGROUND
See attached Resolution 26-049
V. FISCAL IMPACT
None as this pertains only to the adoption of the proposed Resolution.

VI. EXHIBITS

1. Proposed Resolution 26-049
Attachments
Proposed Resolution 26-049
RESOLUTION NO. 26-049

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF CARSON, CALIFORNIA, DECLARING MAY

AS FIRE PREVENTION MONTH AND

ESTABLISHING A CITYWIDE FIRE PREVENTION

EDUCATION INITIATIVE

WHEREAS, the safety and well-being of all Carson residents, especially youth, are of paramount importance to the City Council; and
WHEREAS, the City of Carson recognizes that preventable fire hazards -including illegal fireworks, backyard campfires, improper disposal of flammable materials, and children playing with matches or lighters pose serious threats to public safety, property, and the environment; and
WHEREAS, improper disposal of hot or smoldering fireworks in plastic or combustible trash receptacles has been identified as a significant and avoidable fire risk; and WHEREAS, educating children and families on fire prevention techniques and responsible behavior is a proven strategy for building community-wide resilience, reducing injury, and saving lives; and
WHEREAS, collaboration between public safety departments, schools, environmental services providers, and community partners-including waste disposal companies and local businesses is essential to ensuring the success of any fire prevention effort; and WHEREAS, the City Council has previously established a Subcommittee, comprised of Mayor Lula Davis -Holmes and Councilwoman Arleen B. Rojas, to explore policies and educational programs to reduce illegal and dangerous fire-related activities; and WHEREAS, the City of Carson wishes to declare May as Fire Prevention Month and implement a Citywide Fire Prevention Education Initiative for all schoolchildren; and WHEREAS, the City of Carson seeks to implement a city -wide Fire Prevention Education Initiative for school schildren and the broader community, including hosting a Fire Prevention tour featuring public safety demonstrations, educational materials, yourh focused programming, and participation from City departments and community partners, including but not limited to:

• Los Angeles County Fire Department
• Los Angeles County Sheriff’s Department
• Local Trash and Recycling Companies
• School Districts and After-School Programs
• Youth Sports and Cultural Organizations
• Neighborhood Watch and HOA groups
• Vendors of Fire Safety Equipment
• Insurance and Emergency Preparedness Providers

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CARSON,

CALIFORNIA DOES HEREBY RESOLVE, FIND, DETERMINE, AND ORDER AS FOLLOWS:

Section 1. Designation of Fire Prevention Month. The City of Carson hereby proclaims the month of May as Fire Prevention Month, during which focused educational and outreach activities will take place across the City.

Section 2. Citywide Educational Initiative. A Fire Prevention Education Initiative is hereby established to educate K-12 students on fire safety topics including:

• Dangers of illegal fireworks and safe alternatives
• Risks of backyard bonfires and campfires
• Proper disposal of fireworks and hot embers
• Dangers of children playing with matches, lighters, and flammable materials • Emergency procedures and how to contact first responders Section 3. School-Based Outreach. The City shall coordinate with all public, charter, and private schools in Carson to host Fire Prevention Education Days during student assemblies. Activities will include:

• Presentations by fire, law enforcement, and code enforcement personnel • Interactive demonstrations with emergency vehicles
• Distribution of fire safety gift bags

Section 4. Community & Interagency Collaboration. The City shall engage the following stakeholders for participation in Fire Prevention Month activities:

• Los Angeles County Fire Department
• Carson Sheriff's Department
• Code Enforcement Division
• Local, state, and federal elected officials
• Fire prevention and safety companies
• Local refineries and industrial partners
• Licensed trash and waste disposal vendors (including those contracted for residential trash pickup)
Section 5. Educational Materials & Giveaways. Fire prevention educational materials may be distributed to participating students and families, including age-appropriate resources and information on reporting fires and unsafe conditions. Material may include:

• Age-appropriate educational materials
• Fire safety coloring books and brochures
• Reflective wristbands, mini flashlights, stickers, and small toys • Instructions for reporting fires and unsafe conditions

Section 6. Implementation & Program Management. The City Manager, or designee, shall oversee the planning, coordination, and execution of this initiative, ensuring participation by relevant City departments and agencies.

Section 7. Promotion of Safe Alternatives. The City shall promote safe and legal alternatives to fireworks during patriotic celebrations and engage with community groups to raise awareness about responsible celebration methods.

Section 8. The City Clerk shall certify the adoption of this resolution and shall keep a copy of this resolution on file, and effective as of May 5th, 2026, the same shall be in force and effect.

PASSED, APPROVED, and ADOPTED this 5th day of May 2026.

Mayor Lula Davis-Holmes

ATTEST:

Dr, Khaleah K. Bradshaw, City Clerk

APPROVED AS TO FORM:

City Attorney

CITY OF CARSON 701 East Carson Street
Report to Honorable Mayor and City Council
Tuesday, May 5, 2026, 5:00 PM
CONSENT 22. To: Honorable Mayor and City Council From: Roobik Galoosian, Risk Manager HR Risk Management Subject: CONSIDER APPROVAL OF AMENDMENT NO. 2 TO THE CONTRACT SERVICES AGREEMENTWITH ALLIANT INSURANCE SERVICES, INC. (CONTRACT NO. C-22-070), EXERCISING THE SECONDOPTIONAL ONE-YEAR EXTENSION FOR THE PERIOD JULY 1, 2026 THROUGH JUNE 30, 2027 (CITYCOUNCIL) I. SUMMARY
In 2022, the City Council approved a 3-year contract, with two optional one-year extensions thereafter, with Alliant Insurance Services, Inc. (Alliant) to provide brokerage services and access to the global insurance markets for City’s coverages. The costs for exercising each optional extension was pre-negotiated and agreed to as part of the original contract.  Since the inception of the contract Alliant has performed well, helping to improve the City’s insurance coverages in a cost-effective manner.  When the initial three-year term ended on June 30, 2025, City Council approved Amendment No. 1, which extended the contract term for one year for continued services through June 30, 2026, with one remaining one-year option to extend.

Staff is now asking City Council to approve Amendment No. 2 to exercise the City’s second and final option to extend the contract term, to allow for continued services for the period of July 1, 2026 through June 30, 2027, at the pre-negotiated cost of $56,275.

II. RECOMMENDATION
TAKE the following actions:

1. APPROVE Amendment No. 2 to the Contract Services Agreement with Alliant Insurance Services, Inc., to exercise the second optional one-year extension at a cost of $56,275 (Exhibit No. 3; "Amendment No. 2"); and

2. AUTHORIZE the Mayor to execute Amendment No. 2 following approval as to form by the City Attorney.

III. ALTERNATIVES
TAKE another action the City Council deems appropriate.

IV. BACKGROUND
To protect its assets from accidental loss, the City purchases various lines of insurance including Excess Liability, Auto Liability, Cyber Liability, Fiduciary Liability, Property, Crime and Excess Workers’ Compensation.

Since 2017, Alliant has served as the City’s insurance broker of record.  Alliant is well positioned to provide these services because it: 1) provides access to insurance markets only available to large global brokers, thereby ensuring that the City has broad coverage terms at competitive prices; 2) specializes in public entity insurance and pools; and 3) provides services such as claim advocacy, loss control and benchmarking, complementing the City's in-house resources. Alliant’s dedicated Public Entity Division serves over 80% of California cities and has a 98% client retention rate.

Moreover, Alliant is the exclusive broker for PRISM, the City’s Excess Liability, Excess Workers Compensation and Cyber Liability carrier. If the City were to terminate its relationship with Alliant, all PRISM policies would then be cancelled and replacement policies would have to be negotiated and placed with other carriers. Staff would need to use another broker to market and place these key coverages. The timing for such a change is not ideal due to hard market conditions, and the City’s claims experience.  Another key consideration is the importance of maintaining continuity of coverage due to significant on-going claims activity.

When the initial three-year term of the contract ended on June 30, 2025,  City Council approved Amendment No. 1 to exercise the first of two optional one-year extensions through June 30, 2026. As such, absent a further extension, the contract will expire on June 30, 2026.

Staff is now asking City Council to approve Amendment No. 2, exercising the City's second and final one-year option to extend the contract term. The proposed Amendment No. 2 would extend the term through June 30, 2027, for continued services from July 1, 2026 through June 30, 2027, at a cost of $56,275, thereby increasing the total not to exceed Contract Sum from $209,181 to $265,456.

V. FISCAL IMPACT
The cost of the continued services that would be authorized by Amendment No. 2 is included in the proposedFY 26-27 budget in account: 101-65-653-172-6004.

VI. EXHIBITS

1.  Alliant Insurance Services Contract (C-22-070)

2.  Amendment No. 1

3.  Amendment No. 2
Attachments
C-22-070 - ALLIANT INSURANCE SERVICES 22 MAY 18 (1).pdf (Alliant Insurance) Amendment No. 1.pdf
(Alliant Insurance) Amendment No. 2 - DRAFT (2114633.2).pdf

- 1 -
01007.0001 2114633.2
AMENDMENT NO. 2

TO AGREEMENT FOR CONTRACT SERVICES

THIS AMENDMENT TO THE AGREEMENT FOR CONTRACT SERVICES
(“Amendment No. 2”) by and between the CITY OF CARSON, a California municipal corporation (“City”) and ALLIANT INSURANCE SERVICES, INC., a California corporation (“Consultant”) is effective as of the ____ day of _______, 2026. City and Consultant are sometimes hereinafter individually referred to as “Party” and hereinafter collectively referred to as the “Parties.”

RECITALS
A. City and Consultant entered into that certain Agreement for Contractual Services dated July 1, 2022 (“Agreement”), whereby Consultant agreed to provide insurance brokerage related Services.

B. On July 1, 2025, City and Consultant entered into an amendment to the Agreement (“Amendment No. 1”) to incorporate and formalize the City’s election to exercise its first option to extend the Agreement Term by one year for continued Services from July 1, 2025 through June 30, 2026, in exchange for compensation in the amount of $54,636 for Services for the one -year extension period, thereby increasing the Contract Sum from $154,545 to $209,181.

C. City and Consultant now desire to amend the Agreement to incorporate and formalize the City’s election to exercise its second and final option to extend the Agreement Term by an additional one year for continued Services from July 1, 2026 through June 30, 2027, in exchange for compensation in the amount of $56,275 for Services for the one -year extension period, thereby increasing the Contract Sum from $209,181 to $265,456.

TERMS

1. Recitals. The foregoing recitals are true and correct and are incorporated herein by this reference.

2. Contract Changes. The Agreement is amended as provided herein (strikethrough represents deleted language while bold italics represents added language).

A. Section 2.1 (Contract Sum) is hereby amended as follows:
“2.1 Contract Sum.

Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference.

The total compensation for the Term, including reimbursement for actual expenses, shall not exceed Two Hundred Sixty -Five Thousand Four Hundred Fifty-Six Dollars ($265,456) Two Hundred Nine Thousand One - 2 -
01007.0001 2114633.2
Hundred Eighty- One Dollars ($209,181) (the “Contract Sum”), unless additional compensation is approved pursuant to Section 1.8. In the event the City exercises its option to extend the Term for an additional one year period pursuant to Section 3.4, the compensation for said option period shall be as set forth in Section 3.4 and Exhibit “C.””
B. Section 3.4 (Term) is hereby amended as follows:
“3.4 Term.

Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect for five (5) four (4) years commencing on July 1, 2022, and expiring on June 30, 2027 2026 (“Term”). The City may, at its sole discretion, elect to extend the Term by up to one (1) year, in a one (1) year increment, by providing Consultant a written notice of such election thirty (30) days prior to the Term expiration, for an amount not exceeding Fifty- Six Thousand Two Hundred Seventy- Five Dollars ($56,275) for the optional one -year extension period commencing on July 1, 2026, and terminating on June 30, 2027.” C. Section I of Exhibit “C” (Schedule of Compensation) is hereby amended as follows:
“I. Consultant shall perform the Services set forth in Section I of Exhibit A at the following firm-fixed annual fees, provided that in the event this Agreement is terminated prior to expiration of any fiscal year for which Services were paid in advance pursu ant to this Section and/or Section 2.4, the City shall be entitled to a prorated refund representing the portion of the fiscal year in which the Services were not rendered, which refund shall be paid to City within 30 days of the effective date of termi nation of the Agreement:

RATE
A. Fiscal Year commencing on July 1, 2022 and
terminating on June 30, 2023
$50,000
B. Fiscal Year commencing on July 1, 2023 and
terminating on June 30, 2024
$51,500
C. Fiscal Year commencing on July 1, 2024 and
terminating on June 30, 2025
$53,045
D. Fiscal Year commencing on July 1, 2025 and
terminating on June 30, 2026
$54,636
E. Fiscal Year commencing on July 1, 2026 and
terminating on June 30, 2027
$56,275
- 3 -
01007.0001 2114633.2
TOTAL: $265,456 $209,181
E. Optional at City’s election – Fiscal Year
commencing on July 1, 2026 and terminating on
June 30, 2027

$56,275”

D. Section III of Exhibit “C” (Schedule of Compensation) is hereby amended as follows:
“III. The total compensation for the Services shall not exceed $265,456 $209,181 as provided in Section 2.1 of this Agreement.” E. Section I of Exhibit “D” (Schedule of Performance) is hereby amended as follows:
“I. Consultant shall perform all services timely in accordance with the following schedule:”
Beginning Date Ending Date
(unless extended in
accordance with
Section 3.4)
A. Insurance Brokerage Services July 1, 2022 June 30, 2027 2026” as described in Section I of
Exhibit “A” (ongoing basis)

3. Continuing Effect of Agreement. Except as amended by Amendment No.1 and this Amendment No. 2, all provisions of the Agreement shall remain unchanged and in full force and effect. From and after the date of this Amendment No. 2, whenever the term “Agreement” appears in the Agreement, it shall mean the Agreement, as amended by Amendment No. 1 and this Amendment No. 2 to the Agreement.

4. Affirmation of Agreement; Warranty Re Absence of Defaults. City and Consultant each ratify and reaffirm each and every one of the respective rights and obligations arising under the Agreement and Amendment No. 1. Each party represents and warrants to the other that there have been no written or oral modifications to the Agreement other than as provided herein and Amendment No. 1. Each party represents and warrants to the other that the Agreement, as amended by Amendment No. 1 and this Amendment No. 2, is currently an effective, valid, and binding obligation.

Consultant represents and warrants to City that, as of the date of this Amendment No. 2, City is not in default of any material term of the Agreement and that there have been no events - 4 -
01007.0001 2114633.2
that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement.

City represents and warrants to Consultant that, as of the date of this Amendment No. 2, Consultant is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement.

5. Adequate Consideration. The parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No. 2.

6. Authority. The persons executing this Amendment No. 2 on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Amendment No. 2 on behalf of said party, (iii) by so executing this Amendment No. 2, such party is formally bound to the provisions of this Amendment No. 2, and (iv) the entering into this Amendment No. 2 does not violate any provision of any other Agreement to which said party is bound.

7. Counterparts. This Amendment No. 2 may be executed in any number of counterparts and each of such counterparts shall for all purposes be deemed to be an original, whether the signatures are originals, electronic, facsimiles or digital. All such counterparts shall together constitute but one and the same Amendment No. 2.

[SIGNATURES ON FOLLOWING PAGE]

- 5 -
01007.0001 2114633.2
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 2 on the date and year first -above written.

CITY:

CITY OF CARSON, a California municipal
corporation

Lula Davis-Holmes, Mayor
ATTEST:

Dr. Khaleah K. Bradshaw, City Clerk
APPROVED AS TO FORM:

ALESHIRE & WYNDER, LLP

Sunny K. Soltani, City Attorney
[brj; mav]
CONSULTANT:

ALLIANT INSURANCE SERVICES, INC., a
California corporation

By:

Name:

Title:

By:

Name:

Title:

Address: 18100 Von Karman
10 th Floor
Irvine, CA 92612

Two corporate officer signatures required when Consultant is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT’S SIGNATURES

SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS

MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONSULTANT’S BUSINESS ENTITY.

01007.0001 2114633.2

CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT

STATE OF CALIFORNIA

COUNTY OF LOS ANGELES

On __________, 2026 before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same i n his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

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WITNESS my hand and official seal.

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GUARDIAN/CONSERVATOR
OTHER_______________________________
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01007.0001 2114633.2

CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT

STATE OF CALIFORNIA

COUNTY OF LOS ANGELES

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I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature: _____________________________________

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GUARDIAN/CONSERVATOR
OTHER_______________________________
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(NAME OF PERSON(S) OR ENTITY(IES))
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CITY OF CARSON 701 East Carson Street
Report to Honorable Mayor and City Council
Tuesday, May 5, 2026, 5:00 PM
CONSENT 23. To: Honorable Mayor and City Council From: Margie Revilla , PIO Manager CMO PIO
Subject: CONSIDER A CONTRACT SERVICES AGREEMENT WITH HAWKE MEDIA FOR THEDEVELOPMENT AND IMPLEMENTATION OF A PLACE-MAKING, IDENTITY, AND INTEGRATED MARKETINGSTRATEGY (CITY COUNCIL) I. SUMMARY
The City issued a Request for Proposals (RFP 26-003) for a Place-Making, Identity, and Integrated Marketing Strategy in March 2026, and one response was received in April 2026 (Exhibit 1). An internal review panel evaluated the submission and determined that the proposal from Hawke Media met the City’s requirements. Hawke Media demonstrates the necessary qualifications, including municipal experience, expertise with global events, and multilingual capabilities, and is currently engaged in government-related work. (Proposal is Exhibit 2, Contract is Exhibit 3).

II. RECOMMENDATION
TAKE the following actions:

1. APPROVE a Contract Services Agreement with Hawke Media for the development and implementation of a citywide communications plan in an amount not to exceed $79,500; and

2. AUTHORIZE the Mayor to execute the agreement and any related documents, subject to approval as to form by the City Attorney.

III. ALTERNATIVES
TAKE another action the City Council deems appropriate, subject to and consistent with the requirements of theCity's Purchasing Ordinance.

IV. BACKGROUND
Effective communication between the City and its residents, businesses, and stakeholders is essential to ensure transparency, public engagement, and awareness of City programs and services. As communication platforms and public expectations continue to evolve, the City seeks to modernize and enhance its outreach strategies.

Currently, the City’s communications efforts are distributed across departments and lack a unified, strategic framework. A comprehensive citywide communications plan will provide consistency in messaging, improve public access to information, and strengthen community trust.

Hawke Media is a full-service marketing and communications firm with experience in developing data-driven communication strategies for public and private sector clients.

The proposed agreement with Hawke Media includes the development and implementation of a citywide communications plan tailored to the City’s needs. Key components of the scope of work include:

Assessment of existing communication channels and practices Stakeholder engagement and needs analysis
Development of a strategic communications framework
Branding and messaging recommendations
Digital and social media strategy
Implementation roadmap with measurable performance metrics Hawke Media will work collaboratively with City staff to ensure that the plan reflects community priorities and aligns with organizational goals. The resulting plan is expected to improve outreach effectiveness, increase community engagement, and enhance the City’s overall public presence.

The selection of Hawke Media was based on their qualifications, experience, and ability to deliver comprehensive communications solutions within the City’s budget and timeline. The contract will be for a not to exceed amount of $79,500 for a term of one year.

V. FISCAL IMPACT
The total cost of the agreement will not exceed $79,500. Funding for this service is available in the current fiscal year budget in account no. 101-50-504-101-6004. No additional appropriation is required.

VI. EXHIBITS

1. RFP 26-003 - Place-Making, Identity, and Integrated Marketing Strategy

2. Proposal

3. Contract Service Agreement
Attachments
RFP 26-003 PACKET.pdf
Hawke_Media_Proposal_Carson.pdf
(Hawke Media) Agreement for Services - 2026 (2121751.1).pdf 1 CITY OF CARSON

NOTICE OF REQUEST FOR PROPOSALS (RFP): #26-003

Notice is hereby given that the Purchasing Manager is seeking sealed electronic proposals for:

PLACE-MAKING, IDENTITY, AND INTEGRATED MARKETING

STRATEGY
ISSUE DATE: 03/12/2026
VIRTUAL PRE-PROPOSAL MEETING (OPTIONAL): 03/25/2026 at 10:00AM Q&A DEADLINE: 03/26/2026 by 2:00 PM
RFP DEADLINE: 04/09/2026 by 10:00 AM

Register as a vendor and submit electronic responses via PlanetBids:

https://www.planetbids.com/portal/portal.cfm?CompanyID=32461.

No late responses will be accepted. Any response for this solicitation not submitted through PlanetBids is unauthorized and will be considered invalid. Attempts to contact or lobby members of the City of Carson Staff or its Elected Officials during the bidding and evaluation period may result in disqualification. If a job walk, site visit, or pre- bid/pre-proposal meeting is designated as Mandatory above, attendance and sign-in are required for bid eligibility. If designated as Optional, attendance is encouraged.

To view other bidding opportunities from the City of Carson, please visit:
https://ci.carson.ca.us/Finance/Bidding.aspx.

Josilla Togiola, Purchasing Manager

2 A. SUMMARY
The City of Carson (“City”) is seeking qualified firms to develop and implement a comprehensive Five-Year Strategic Communications, City Television, Digital Media Innovation, and Integrated Marketing Roadmap. The City’s goal is to operate as a modern municipal media organization — delivering high-quality, accessible, and engaging content across broadcast, digital, and emerging platforms.

The Roadmap will guide the evolution of municipal communications, including expanded City - owned television channels, streaming platforms, short-form video storytelling, and original content production to meet contemporary audience expectations.

This RFP establishes a unified communications strategy governing both internal and external communications across all levels of the organization, including the Mayor and Elected Officials, City Council, City Manager and Executive Leadership, departments, d ivisions, boards, commissions, and affiliated programs.

The final strategy must reflect national municipal best practices while being tailored to Carson’s governance structure, community diversity, and identity as The Jewel of the South Bay.

This solicitation may result in a single award or multiple awards, at the sole discretion of the City, based on proposer qualifications, expertise, capacity, and the City’s evolving needs. The City anticipates awarding within 90 days of the proposal deadli ne; however, additional time may be required to complete a thorough evaluation and negotiation process. The anticipated contract term is a short-term engagement of approximately six (6) to nine (9) months, with a target initiation date of March 2026. The City reserves the right to adjust this timeline at its discretion.

Attachments:

Appendix A – City of Carson PIO Style Guide (includes City Seal and Marketing Logo) Appendix B – City of Carson Strategic Communications Plan (2023) Appendix C – City of Carson Event Center Marketing Plan (2023) Exhibit A – Required General Attachments
Exhibit B – City’s Form Contract Template (For reference only) Exhibit C – Cost File

B. BACKGROUND
Incorporated as a general law city on February 20, 1968, the City of Carson became a California charter city on November 6, 2018, following voter approval. As one of the youngest municipalities in the South Bay region of Los Angeles County, Carson has grow n significantly —from a population of 61,000 in 1968 to nearly 100,000 residents today. The City spans 19.2 square miles and is located less than 20 miles south of downtown Los Angeles.

Carson is a culturally diverse and strategically located community with exceptional accessibility.

The City is served by four major freeways—the Harbor (110), San Diego (405), Artesia (91), and Long Beach (710) —and is conveniently near Los Angeles Internat ional Airport, Long Beach Airport, the Port of Los Angeles, and the Port of Long Beach. Public transportation options include the MTA Bus Line and the City-operated Carson Circuit, providing efficient local transit.

Known for its modern infrastructure and business-friendly environment, Carson is home to major petrochemical, electronics, automotive, aerospace, trucking, and high -tech industries. Many companies headquartered here have received regional and local beautification awards. Through strong public-private partnerships, Carson continues to foster economic vitality and a promising 3 future.

C. GENERAL RFP POLICIES
The City of Carson reserves the right to modify this Request for Proposals (RFP) at its sole discretion. Any revisions or clarifications will be issued in writing through official addenda via PlanetBids. Oral communications or modifications will not be rec ognized. All addenda released during the solicitation period shall become part of this RFP.

Proposals must be submitted electronically through the City’s online bid management system (PlanetBids) by the specified due date and time. The City reserves the right to take any action deemed to be in its best interest.

Proposals may be withdrawn without penalty prior to the deadline by selecting the “Withdraw” option on Planet Bids. Once the deadline has passed and proposals are opened by the Purchasing Manager or designee, submissions may not be withdrawn for a period o f ninety (90) calendar days.

No contract shall exist unless and until the City Council formally awards a contract and full execution has occurred. If awarded, the contract is anticipated to be executed within approximately ninety (90) calendar days following the proposal due date; however, additional time may be required to complete a thorough evaluation and negotiation process.

Unless otherwise stated, all proposal documents must be submitted in PDF format. It is the sole responsibility of the proposer to ensure that all documents are properly formatted, complete, and successfully uploaded to the City’s online bid system. Incomplete, corrupted, or unreadable submissions may be deemed nonresponsive.

For technical assistance with electronic submission (e.g., vendor registration, document upload, password reset, bid confirmation), proposers must contact PlanetBids directly at (818) 992-1771.

All questions or requests for clarification regarding this RFP must be submitted electronically through PlanetBids by the deadline specified in the RFP. Direct contact with City personnel or elected officials regarding this RFP is strictly prohibited. Any response not provided through PlanetBids is considered unauthorized and invalid.

Proposers are solely responsible for ensuring timely submission. Late proposals will not be accepted—no exceptions. A confirmation number with timestamp will be issued by PlanetBids upon successful submission. Only proposals with a verified timestamp will be considered.

This RFP does not commit the City of Carson to award a contract or to reimburse any costs incurred in the preparation or submission of a response. All materials submitted become the property of the City.

This solicitation is issued pursuant to Section 2611 of the Carson Municipal Code (CMC) governing Professional Services Procurement and/or Competitive Proposals. In accordance with CMC Section 2611(h), no Notice of Intent to Award is required for contracts awarded under this Section. The City may, at its sole discretion, issue a courtesy notice of intent to award; however, such notice shall not create any right, entitlement, or protest opportunity not otherwise provided by the Carson Municipal Code.

NOTE: E-bids are sealed and cannot be viewed by the City until the official closing date and time.

To withdraw a submission before the deadline, return to the PlanetBids portal and select the 4 “Withdraw” option.

D. CITY’S RIGHTS RESERVED
The City reserves the right, at its sole discretion to:

1. Accept or reject any or all proposals, in whole or in part, and to waive any informalities or irregularities in the proposals.

2. Request clarification, correction, or additional information from any proposer regarding their submittal.

3. Conduct interviews or presentations with one or more of the highest-ranked proposers prior to making a final selection.

4. Reject non-conforming, non-responsive, or conditional proposals including any proposer who has previously failed to perform properly, has a record of noncompliance with contract requirements, or has engaged in conduct that may affect the proposer’s ability to perform responsibly;

5. Reissue the RFP, in whole or in part, or issue a modified solicitation as deemed necessary.

6. Select the proposal that best meets the City’s needs and represents the best overall value.

7. Negotiate contract terms, including scope, schedule, and compensation, with the tentatively selected proposer(s).

8. Award a contract or contracts based solely on written proposals, without interviews; and

9. Modify or clarify evaluation criteria or procedures prior to commencing the evaluation process, with appropriate notice to all proposers.

10. Award contracts to more than one proposer if such action is determined to be advantageous to the City.

11. Withhold award or not award a contract if the proposals received do not meet the City’s needs, if funding changes, or if the City’s needs change.

12. Take any action it deems necessary to protect the City’s interests, including actions not specifically described in this section but permitted by law; and to

13. Cancel, postpone, or extend the RFP process at any time prior to contract award, without liability of obligation to any proposer.

E. PROPOSAL SUBMISSION
All proposals in response to this RFP must be submitted electronically via PlanetBids no later than the due date and time established on the cover page of this solicitation document. All proposal submission documents must be signed and dated by an official authorized to legally bind the entity and enter into a contract. All proposal submission documents shall be uploaded in PDF format.

It is the sole responsibility of the bidder to ensure sufficient time to prepare, scan, and upload your documents into PlanetBids prior to the deadline, as the system will lock and not allow entry of bids after the designated deadline. Any technical questions regarding the use of PlanetBids must be directed to PlanetBids.

Failure to include all required Sections and Attachments may result in a proposal being deemed nonresponsive. All proposals shall include the following, at minimum:

1. Required Proposal Sections – Proposals shall not exceed 20 pages, Cost File and Required General Attachments are not to be included in the proposal page limit.  Cover Letter and Company Profile – Signed by an officer of the firm authorized to execute a contract with the City. The primary contact’s name, phone number, email, and mailing address shall also be included.
 Proposer Qualifications – Summarize the qualifications of the Proposer. Include general 5 information such as, but not limited to, the number of years in business, areas of expertise, etc.
 Key Staff and Team – identify Key Staff that will be assigned to the project and include a description of their skills, qualifications, and experience. Include a proposed project structure and organization chart.
 Project Understanding – Demonstrate an understanding of the Scope, key goals, and objectives.
 Project Approach and Work Plan – Include a detailed work approach and methodology, incorporating project stages, deliverables, project milestones, project timeline, and any other necessary information required to complete the Scope of Services.  Subcontractor List (if applicable) – Include a list of subcontractors, if applicable, that will be utilized to complete the Scope of Work. Identify the subcontractor’s qualifications and extent of work to be performed by each subcontractor. Include a summary of the subcontractor’s qualifications, key personnel, primary contact name, phone number, and email.
• The majority of the work as required herein must be performed by the awarded contractor.

The work may not be subcontracted to another contractor unless the subcontractor has been included in the Proposal, or a substitution has been approved in writing by the City’s Contracting Officer in advance of work performed.

2. Cost File – Attached as Exhibit C
 Cost File
All cost information must be:
• Completed using the official Cost File form provided (Attached as Exhibit C) • Entered directly into the PlanetBids system as line items, if applicable.

Failure to complete both steps may result in your bid being deemed non-responsive. • Bidder shall provide everything necessary, at their own expense, to deliver the required products and services. This includes, but is not limited to, labor, preparation work, materials, supplies, parts, tools, and equipment. The lump sum bid price must encompass all necessary materials, labor, and fees required to fulfill the contract obligations. • All permits, licenses, and fees must be obtained and paid for solely by the awarded Bidder. • The City is exempt from federal taxes; therefore, federal taxes must not be included in the bid price. However, the City is required to pay applicable sales tax on purchases, which must be included as a separate line item within the total bid price. • The following additional charges will not be allowed under this contract: fuel surcharges, mileage rates, fines, entertainment, advertising, or any other costs deemed inappropriate for reimbursement with public funds.

3. Required General Attachments – Attached as Exhibit A  Bidder/Proposer Affidavit
 Affidavit of Non-Collusion and Non-Discrimination
 Affidavit of Non-Federal Lobbyist Requirement
 Debarment and Suspension Certification
 Acknowledgment of Insurance Endorsements – Insurance requirements are outlined in Section 5.1 of the City’s Form Contract (Attached as Exhibit B)  Client Reference List
 W9
 Modifications to the City’s Form Contract (Attached as Exhibit B) • Proposers requesting modification to the City’s Form Contract (Attached as Exhibit B) shall include a redlined version at the time of submission for the City’s consideration. • Award is based on a successful negotiation. Failure of the City and any proposer to reach a mutual agreement regarding the Contract or any other portions of the award, may result in the City moving to negotiation with another proposer. 6 F. QUESTIONS AND ADDENDA
Any requests for clarification or other questions must be submitted via PlanetBids using the Q&A tab no later than the date and time established on the cover page of this solicitation document.

No verbal requests or requests made in any other format will b e accepted. Each question must be submitted separately, not combined into a single submission or written in paragraph form. Be sure to include the corresponding Section and page number with each question.

Requests submitted for City’s consideration of proposed terms and conditions, including modifications to the City’s RFP and/or standard form Contract Services Agreement (Attached as Exhibit B) must be included at the time of proposal submission. Such requests should include an attachment in PDF format or company letterhead that shows the requested modifications.

The City will provide formal answers to all questions. Change to the RFP itself shall only be made by the City via formal written addenda. Addenda will be published and distributed through the Vendor Portal. All addenda shall become a part of the RFP docum ent requiring both signature and acknowledgment by the proposer. It is the sole responsibility of the bidder to ensure that they have received the entire RFP including any questions, answers, and addenda by visiting the City of Carson Planet Bids Vendor Portal.

G. MINIMUM QUALIFICATIONS/ELIGIBILITY
All proposers must meet the following requirements, at minimum:
 Proposers should demonstrate:
 Experience working with municipal or government agencies  Experience supporting major global or national events  Ability to operate within public-sector timelines and approval processes  Experience working with diverse urban communities
 Familiarity with California municipal environments is preferred  Insurance: The proposer must meet the insurance requirements outlined in Exhibit A of this RFP.  Compliance with Local Business Requirements: The proposer must be qualified to conduct business within the City of Carson, including maintaining a valid City business license and the required insurance coverage for the duration of the contract. A valid City business license and certificate of insurance are only required of the selected awardee and must be obtained prior to contract award. It is not required at the time of proposal submission.  OPTIONAL: Attend the Pre-Proposal Meeting: March 25, 2026, at 10:00AM via TEAMS Microsoft Teams meeting
Type of Question Contact Contact Info
Those related to the
Contract
PlanetBids Post directly to
PlanetBids under the
“Q&A” tab
Use of PlanetBids PlanetBids (818) 992-1771
City’s Purchasing
Process
Josilla Togiola,
Purchasing
Manager
[email protected],
(310) 952-1758
7 Join:
https://teams.microsoft.com/meet/21791231131430?p=MrhrwIriMLbVzWGEvB Meeting ID: 217 912 311 314 30
Passcode: 3cF3G4m3
Dial in by phone:
+1 323-647-8603,,651505469#
Phone conference ID: 651 505 469#
H. PREVAILING WAGES REQUIREMENTS
It is the sole responsibility of the proposer to carefully review the scope of work and determine whether any portion of the work is subject to prevailing wage requirements. The proposer shall include any associated labor costs accordingly in their proposal.

Proposers must be registered with the California Department of Industrial Relations (DIR) pursuant to Labor Code Section 1725.5. Contractors are responsible for maintaining active DIR registration for the duration of the contract.

Pursuant to California Labor Code Section 1771, certain types of work, including but not limited to maintenance, installation, repair, or construction, may be considered public works and therefore subject to prevailing wage requirements as established by t he DIR for the locality in which the work is performed, for each craft, classification, or type of worker required.

Prevailing wage determinations may be found on the DIR website at: http://www.dir.ca.gov/dlsr If any portion of the work is deemed subject to prevailing wage, the contractor shall comply with all applicable requirements, including but not limited to:
• Paying not less than the applicable prevailing wage rates; • Submitting certified payroll records to the DIR via the online portal; • Complying with all DIR and Labor Code requirements regarding public works projects.

The City shall not be responsible for any additional costs incurred due to a proposer’s failure to consider or comply with prevailing wage requirements, if applicable.

I. PROPOSAL OPENING, DOCUMENT REVIEW, AND AWARD OF CONTRACT Proposals will be evaluated on the basis of the responsiveness to all requirements and provisions of this RFP.

Unless all proposals are rejected, the award shall be made in accordance with the Carson Municipal Code (CMC) Section 2611(c) Professional Services Procurement and/or 2611(b) Competitive Proposals.

An evaluation panel, consisting of City staff and/or other individuals selected by City staff, will review and evaluate all timely and responsive proposals. The City will negotiate the final scope and fee with the highest-ranked proposer. If negotiations fail to produce an agreement, the City may then negotiate with the next highest-ranked proposer.

The evaluation process may include 1 or 2 phases, at the City’s discretion:

8 Phase 1 – Proposal Review (Mandatory)
In Phase 1, proposals will be scored based solely on the written submissions according to the following criteria:

Phase 2 – Interview/Presentations (Optional)
If deemed necessary, the City may conduct interviews or oral presentations with the highest-scoring firms from Phase 1. The results of Phase 2, combined with the Phase 1 evaluation, will be used to finalize the proposer rankings. The City reserves the right to conduct Phase 2 evaluations or proceed to contract negotiation based solely on the written proposals.

Criteria Maximum
Points
Qualifications and Experience Demonstrated competence and qualifications of the firm and key
personnel.

30 Understanding of Scope and
Approach
Demonstrated understanding of the City’s
needs, applicable laws, and best practices
in requested services. Quality, creativity,
and feasibility of the proposed approach
and work plan.

25 Project Management and Schedule Quality and clarity of the proposed project management approach, timeline, and
staffing plan to meet deliverable deadlines.

15 Cost Proposal Reasonableness of proposed costs
relative to the scope, level of effort, and
market conditions. Cost will not be the sole
determining factor.
20 References and Past Performance

10 Total Points Possible 100
9 SCOPE OF SERVICES
RFP 26-003

PLACE-MAKING, IDENTITY, AND INTEGRATED MARKETING STRATEGY

I. PURPOSE
The City is soliciting proposals from qualified strategic communications, marketing, media innovation, and public sector engagement firms to develop and implement a comprehensive Five- Year Strategic Communications, City Television, digital Media Innovation , and Integrated Marketing Roadmap. The City of Carson aims to function as a modern municipal media organization—producing high-quality, accessible, and engaging content across television, digital, and emerging platforms. This Roadmap shall specifically ad dress the evolution of municipal communications, digital multimedia and television programming, including the expansion of City- owned broadcast channels, streaming platforms, short -form video storytelling, and original content production to meet modern audience expectations

This RFP establishes a single, unified communications strategy that governs external and internal communications across all levels of the organization, including:

• Mayor and Elected Officials
• City Council
• City Manager and Executive Leadership
• Departments and Divisions
• Boards, Commissions, and Affiliated Programs

The Strategic Roadmap shall reflect national municipal best practices while being fully customized to Carson’s scale, governance, diversity, and identity as The Jewel of the South Bay.

II. CONTRACT TERM
The anticipated contract term is a short -term engagement ranging from approximately six (6) to nine (9) months, with a target initiation date of March 2026. The City reserves the right to adjust this timeline at its discretion.

III. CITYWIDE COMMUNICATIONS VISION
The City seeks to build a communications ecosystem that:
• Strengthens municipal brand identity and civic pride
• Improves transparency and public trust
• Supports economic development and tourism
• Enhances crisis readiness and rapid response capability • Ensures accessibility, multilingual reach, and inclusion • Uses data and analytics to drive decisions
• Creates consistency across elected leadership, executive leadership, and operational departments
• Expands civic storytelling through long -form, short -form, and live broadcast content
• Positions the City of Carson as a trusted, modern content producer through municipal television, digital storytelling, and on -demand video platforms

IV. FIVE-YEAR ROADMAP PHASE STRUCTURE
The consultant shall develop a phased roadmap covering five years.

10 TASK 1 : FOUNDATION, ASSESSMENT, AND BRAND ASSET VALIDATION

1.1 Brand and Communications Assessment
• Organization-wide brand identity assessment
• Communications and marketing inventory across all departments • Evaluation of existing workflows and approval structures

1.2 Brand Asset Validation Requirements
The consultant shall evaluate and provide recommendations regarding:
• ADA and digital accessibility compliance (WCAG standards) • Multilingual adaptability, including Spanish and other priority languages • Regional and national media representation gaps
• Earned vs. Owned vs. Social media presence benchmarking against peer cities • Regional media engagement strategy to increase placement and coverage

1.3 Brand Messaging and Architecture
The consultant shall develop:
• A social media messaging matrix (captions, hashtags, campaign slogans) • Tone guidance including "Do / Don’t" standards for:
o Celebratory messaging
o Official announcements
o Emergency and crisis communications

1.4 Governance and Intake Framework
• Citywide intake and review workflow for communications and branding requests • Department submission process
• Approval routing and service-level timelines
• Alignment with Multimedia Division and City Manager’s Office

TASK 2 : STRATEGIC POSITIONING AND GLOBAL EVENT READINESS

2.1 Global Event Positioning Strategy
• Messaging strategy for global and national events
• Crisis-response and rapid-response messaging protocolsSocial media misinformation and rumor response guidance
• Live, delayed, and on-demand programming guidance
• Cross-platform distribution plans (TV, YouTube, social, website)

2.2 Tourism and Digital Place-Making Strategy
Platform-by-platform strategy requirements:
• Instagram strategy
• TikTok strategy
• Youtube strategyLinkedIn strategy
• City App strategy
• Facebook strategy
Required components:
• Short-form video strategy (Reels, TikTok, Shorts)
• Creator and influencer partnership guidance
• Recommended content cadence (daily / weekly / monthly)

2.3 Leadership and Government Communications
The roadmap must include communication strategies tailored to:
• Mayor and Council communications
11 • Executive leadership messaging
• Department-level operational communications
• Community meeting and public hearing communications
TASK 3 : IMPLEMENTATION, ASSET DEVELOPMENT, AND TRAINING

3.1 High-Priority Asset Development
All deliverables must:
• Be provided in fully editable formats
• Be owned by the City of Carson
• Include templates usable by non-design staff
• Assets shall be suitable for both broadcast television and digital distribution.

Assets may include:
• Social media templates
• Presentation templates
• Video graphics packages
• Broadcast motion graphics and lower-third packages
• Standardized on-screen branding for meetings and events • Campaign toolkits
• Press Release templates

3.2 Workforce Training and Adoption
• Social media and communications training for staff
• Crisis communications training
• Elected official communications support guidance

TASK 4 : MEDIA INNOVATION, EXPANSION, AND PARTNERSHIPS
The consultant shall:
• Evaluate emerging technologies (AR, VR, immersive media) • Pilot virtual tours and digital experiences
• Develop interactive campaigns and digital tools
• Expand City video programming and storytelling
• Partner with universities, tech organizations, and media producers Community engagement initiatives may include:
• Crowdsourced media projects
• Youth and student content initiatives
• AR-enhanced civic education experiences

TASK 5 : MEASUREMENT, LEGACY, AND POST-EVENT SUSTAINABILITY

5.1 Performance Measurement and Reporting
The consultant shall develop:
• Monthly or quarterly reporting templates
• Pre-event baseline measurement
• During-event real-time metrics
• Post-event impact and legacy measurement models
• Television viewership metrics (where available)

5.2 Post-Event Legacy Strategy
The roadmap shall define:
• How assets and messaging remain usable beyond major events • How community engagement momentum is sustained
• Long-term brand and economic impact measurement

V. DIGITAL PRESENCE AND SOCIAL MEDIA MANAGEMENT
12 The consultant shall implement:
• Comprehensive content calendars
• DEI and cultural recognition calendars
• Social listening using tools such as Hootsuite
• Community engagement and customer service protocols
• Live streaming standards
• Influencer and community partner collaboration
• Accessibility-compliant content standards
• Municipal television content planning and scheduling
• Live and recorded broadcast standards
• Cross-promotion between television and social platforms

VI. INTERNAL COMMUNICATIONS AND ORGANIZATIONAL ALIGNMENT The consultant shall create communications frameworks addressing:
• Mayor and Council communications strategy
• Executive leadership communications alignment
• Department and division communications coordination
• Crisis escalation and approval protocols
• Brand ambassador program development

VII. IMPLEMENTATION FRAMEWORK REQUIREMENTS
The final plan must include:
• Five-year implementation roadmap
• Staffing models and budget ranges
• Governance and accountability structures
• KPI dashboards and reporting models
VIII. DELIVERABLES
The selected consultant shall deliver:

1. Five-Year Strategic Communications Roadmap

2. Brand and messaging architecture

3. Platform-specific social media strategies

4. Media innovation pilot frameworks

5. Training materials and governance standards

6. Measurement and reporting dashboards

7. GAP analysis of City’s current communications strategies

IX. OUTCOME
The City of Carson seeks a forward -looking, measurable, and sustainable communications strategy that establishes Carson as a leader in municipal communications, innovation, transparency, and inclusive community engagement.

X. REVIEW AND ACCEPTANCE
All work products are subject to review and acceptance by the City. The Consultant must revise any work that is not satisfactory without additional charge until it is accepted by the City.

Purchasing Division
701 E. Carson Street
Carson, CA 90745

EXHIBIT A

GENERAL ATTACHMENTS
Exhibit A contains the City’s required forms and attachments. All forms must be completed and submitted; failure to do so may result in disqualification.  Bidder/Proposer Affidavit
 Affidavit of Non-Collusion and Non-Discrimination
 Affidavit of Non-Federal Lobbyist Requirement
 Debarment and Suspension Certification
 Acknowledgment of Insurance Endorsements
 Client Reference List
 Certification of Compliance with Labor Code Section 3700  W9

Bidde
r/Proposer Affidavit
Bidder/Proposer Name: _________________________________________________________________ Mailing Address: ____ _____________________________________________________________ _________________________________________________________________ Main Contact & Title: _________________________________________________________________ Email: ___________________________________ Phone: __________________________________ B

IDDER/PROPOSER SIGNATURE AUTHORIZATION AND CERTIFICATION Per the California Corporate Code, Business and Processions Code, the Bidder's/ Proposer’s Bylaws/Operating Agreement and/or the attached Board Resolutions (if applicable), I/we hereby verity the following:

1. That
I/we am/are (an) authorized signatory(ies) for the Bidder/Proposer and as such am/are authorized t
o sign and bind the Bidder/Proposer to contract with the City of Carson;

2. T
hat the bid/proposal was not made in the interest or behalf of any person, partnership, company, association, organization or corporation not named or disclosed;

3. T
hat the bid/proposal is genuine; that all statements of fact in the bid/proposal are true;

4. T
hat the Bidder has not been debarred from participation in any State or Federal works project; Signature:
___________________________
Date: _____________________________
Name: _____________________________
Title: _____________________________
Signature:
____________________________
Date: _____________________________
Name: _____________________________
Title: _____________________________
BIDDER/PROPOSER AUTHORITY IS PROVIDED IN ACCORDANCE WITH:
Bidder/Proposer's Bylaws/Operating Agreement Section: _____________________________ Board Resolution
Corporate or Business Professions Code
IMPORTANT NOTE: If the signature authorization status of any individual changes at any time, it is the responsibility of the Bidder to contact the authorized City Staff regarding the change and to complete and submit new Bidder Information Form. Incorrect information on file may delay the processing of any of the documents submitted.

Purchasing Division
701 E. Carson Street
Carson, CA 90745
A
ffidavit of Non-Collusion and Non-Discrimination
I hereby swear (or affirm) under the penalty of perjury:

T
hat the attached proposal or bid has been arrived at by the responder independently and has been submitted without collusion with and without any agreement, understanding, or planned common course of action with any other firm or entity designed to limit fair and open competition; T
hat the contents of the proposal or bid response have not been communicated by the responder or its employees or agents to any person not an employee or agent of the responder and will not be communicated to any such persons prior to the official opening of the solicitation responses; and T
he proposer/bidder does not and shall not discriminate, will provide equal employment practices, and will adhere to an affirmative action program to ensure that in their employment practices, persons are employed and employees are treated equally and without regard to or because of race, religion, ancestry, national origin, sex, sexual orientation, age, disability, marital status or medical condition.

I c
ertify that the above statements are true and accurate.

Authorized Official:

Signature:___________________________
Date: _____________________________
Name: _____________________________
Title: _____________________________
Purchasing Division
701 E. Carson Street
Carson, CA 90745
A
ffidavit of Non-Federal Lobbyist Requirement
Name of Firm: _______________________________________________________________________ Address: _______________________________________________________________________ _______________________________________________________________________ Telephone: _____________________________
I
hereby swear (or affirm) under the penalty of perjury:

1. N
o Federal appropriated funds have been paid, by or on behalf of the above named firm to any pers on f
or influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an of
ficer of employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, loan or cooperative agreement, an d any
extension, continuation, renewal, amendment, or modification thereof, and;

2. I
f any funds other than Federal appropriated funds have paid or will be paid to any person for influencing or attempting to influence an officer or employee or any agency, a Member of Congress or employee of Congress or an employee of a Member of Congress in connection with this Federal contract, grant loan, or cooperative agreement, the above named firm shall complete and submit Standard Form- LLL, “Disclosure Form to Report Lobbying”, in accordance with its instructions, and;

3. T
he above-name firm shall require that the language of this certification be included in the awar d doc
uments for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans, and cooperative agreement) and that all sub-recipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into the transaction imposed by Section 1352 Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

Authorized Official:

Signature:___________________________
Date: _____________________________
Name: _____________________________
Title: _____________________________
Purchasing Division
701 E. Carson Street
Carson, CA 90745
D
ebarment and Suspension Certification
Name of Firm: ____________________________________________________________ A
cting on behalf of the above-named firm (“Consultant”), as its Authorized Official, I, the undersigned, certify as follows:

I
am a duly authorized representative of (“Consultant”). Consultant certifies, to the best of its knowledge and belief, that Consultant, including its principals:

I
s not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency, and not does not have a proposed debarment pending;
H
as not within the three-year period preceding this certification been convicted of or had a civil judgment rendered against it for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state or local) transaction, contract, or subcontract under a public transaction; for violation of federal or state antitrust statutes; or for commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property; I
s not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph (2) above; and
H
as not within the three-year period preceding this certification had one or more public transactions (federal, state or local) terminated for cause or default.

C
onsultant further certifies that Consultant, including its principals, is not listed on the government -wide exclusions in the System for Award Management.

C
onsultant acknowledges that falsely providing this certification may result in criminal prosecution or administrative sanctions, and that this certification is a required component of all proposals in response to this IFB/RFP/RFQ.

A
proposal that does not include a completed and signed version of this certification will be deemed incomplete and materially nonresponsive, and will not be considered.

Authorized Official:

Signature:___________________________
Date: _____________________________
Name: _____________________________
Title: _____________________________
Purchasing Division
701 E. Carson Street
Carson, CA 90745
A
cknowledgment of Insurance Endorsements
In recognition of _________________________________ (“Company”) having submitted a proposal or bid to the City of Carson IFB/RFP/RFQ #_______________, dated ________________, 202__ (“RFP”/”IFB”/”RFQ”), issued by the City of Carson (“City”), and in further recognition that the City requires Company to comply with certain insurance requirements (i) as set forth in Section ______ (“Insurance Provisions”) of the Agreement (which Agreement is defined in and made part of the IFB/RFP/RFQ ) and (ii) t
he Other Insurance requirements described in the IFB/RFP/RFQ, if any, I represent that I am the aut
horized Insurance Broker of Record for Company, and by signing below, I acknowledge, warrant and r
epresent that Company meets the requirements set forth in Insurance Provisions and any applicable O
ther Insurance requirements, and if requested , shall furnish all the insurance endorsements prescribe d i
n the Insurance Provisions and Other Insurance within thirty (30) days of contract award, as respecting. [
PLEASE CHECK ALL THAT APPLY]
____ General Liability
____ Automobile Liability
____ Worker’s Compensation
____ Professional Liability
____ Pollution Liability
Other Insurance Provisions:
____ Cyber Liability
____ Crime Insurance
____ Bonds
____
________________________________ ____________________________________ Name of Insurer [Print] Name, Title [Print]
____
________________________________ ____________________________________ Signature Date
Purchasing Division
701 E. Carson Street
Carson, CA 90745
Cli
ent Reference List
Provide at least 3 references for projects of similar scope and capacity completed within the last 3 years. The City reserves the right to contact any references provided.

Bidder/Proposer Name: ______________________________________________________

1. Clie
nt Name: __________________________________________________________ Address: ________________________________________________________________ Contact: ___________________________ Email: _____________________________ Project Description: _________________________________________________________ Project Start: _______________________ Project End: ________________________ Project Budget: _____________________

2. Client Name: __________________________________________________________ Address: ________________________________________________________________ Contact: ___________________________ Email: _____________________________ Project Description: _________________________________________________________ Project Start: _______________________ Project End: ________________________ Project Budget: _____________________

3. Client Name: __________________________________________________________ Address: ________________________________________________________________ Contact: ___________________________ Email: _____________________________ Project Description: _________________________________________________________ Project Start: _______________________ Project End: ________________________ Project Budget: _____________________
Authorized Official:

Signature: ___________________________
Date: _____________________________
Name: _____________________________
Title: _____________________________
Purchasing Division
701 E. Carson Street
Carson, CA 90745
City of Carson Purchasing Division 701 E. Carson Street Carson, CA 90745Certification of Compliance with Labor Code Section 3700Name of Firm: _______________________________________________________________________Acting on behalf of the above-certify as follows: Consultant is aware of the provisions of Section 3700 of the California Labor Code, which require every employer to insured against-insurance in accordance with the provisions of that code, and will comply with such provisions before commencing the oposal. CONSULTANT By: __________________________Title: __________________________Date: __________________________

Purchasing Division
701 E. Carson Street
Carson, CA 90745

EXHIBIT B

CITY FORM CONTRACT
Exhibit B contains the City’s standard contract template, provided for reference.

Proposers seeking modifications must submit a redlined version with their proposal for the City’s consideration. Award is contingent upon successful negotiations; if agreement cannot be reached, the City may proceed with another proposer.

CONTRACT SERVICES AGREEMENT
By and Between

CITY OF CARSON
and
_____________________________________

01007.0001/644685.1 -1-

AGREEMENT FOR CONTRACT SERVICES

BETWEEN THE CITY OF CARSON AND
____________________
THIS AGREEMENT FOR CONTRACT SERVICES (herein “Agreement”) is made and entered into this ____ day of ________, 2024 by and between the CITY OF CARSON, a California municipal corporation (“City”) and ___________________________, _________________ (“Consultant”). City and Consultant are sometimes hereinafter individually referred to as “Party” and hereinafter collectively referred to as the “Parties.”

RECITALS
A. City has sought, by issuance of a Request for Proposals or Invitation for Bids, the performance of the services defined and described particularly in Article 1 of this Agreement.

B. Consultant, following submission of a proposal or bid for the performance of the services defined and described particularly in Article 1 of this Agreement, was selected by the City to perform those services.

C. Pursuant to the City of Carson’s Municipal Code, City has authority to enter into and execute this Agreement.

D. The Parties desire to formalize the selection of Consultant for performance of those services defined and described particularly in Article 1 of this Agreement and desire that the terms of that performance be as particularly defined and described herein.

OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the parties agree as follows:

ARTICLE 1. SERVICES OF CONSULTANT

1.1 Scope of Services.

In compliance with all terms and conditions of this Agreement, the Consultant shall provide those services specified in the “Scope of Services” attached hereto as Exhibit “A” and incorporated herein by this reference, which may be referred to herein as the “services” or “work” hereunder.

As a material inducement to the City entering into this Agreement, Consultant represents and warrants that it has the qualifications, experience, and facilities necessary to properly perform the services required under this Agreement in a thorough, competent, and professional manner, and is experienced in performing the work and services contemplated herein. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described herein. Consultant covenants that it shall follow the highest professional standards in performing the work and services required hereunder and that all materials will be both of good quality as well as fit for the purpose intended. For purposes of this Agreement, the phrase “highest 01007.0001/644685.1 -2-
professional standards” shall mean those standards of practice recognized by one or more first - class firms performing similar work under similar circumstances.

1.2 Consultant’s Proposal.

The Scope of Service shall include the Consultant’s scope of work or bid which shall be incorporated herein by this reference as though fully set forth herein. In the event of any inconsistency between the terms of such proposal and this Agreement, the terms of this Agreement shall govern.

1.3 Compliance with Law.

Consultant shall keep itself informed concerning, and shall render all services hereunder in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental entity having jurisdiction in effect at the time service is rendered.

1.4 Licenses, Permits, Fees and Assessments.

Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Consultant’s performance of the services required by this Agre ement, and shall indemnify, defend and hold harmless City, its officers, employees or agents of City, against any such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City hereunder.

1.5 Familiarity with Work.

By executing this Agreement, Consultant warrants that Consultant (i) has thoroughly investigated and considered the scope of services to be performed, (ii) has carefully considered how the services should be performed, and (iii) fully understands the facil ities, difficulties and restrictions attending performance of the services under this Agreement. If the services involve work upon any site, Consultant warrants that Consultant has or will investigate the site and is or will be fully acquainted with the co nditions there existing, prior to commencement of services hereunder. Should the Consultant discover any latent or unknown conditions, which will materially affect the performance of the services hereunder, Consultant shall immediately inform the City of such fact and shall not proceed except at Consultant’s risk until writt en instructions are received from the Contract Officer.

1.6 Care of Work.

The Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City’s own negligence.
01007.0001/644685.1 -3-

1.7 Further Responsibilities of Parties.

Both parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both parties agree to act in good faith to execute all instruments, prepare all documents and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible for the service of the other.

1.8 Additional Services.

City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written order is first given by the Contract Officer to the Consultant, incorporating therein any adjustment in (i) the Contract Sum for the actual costs of the extra work, and/or (ii) the time to perform this Agreem ent, which said adjustments are subject to the written approval of the Consultant. Any increase in compensation of up to ten percent (10%) of the Contract Sum or $25,000, whichever is less; or, in the time to perform of up to one hundred eighty (180) days, may be approved by the Contract Officer. Any greater increases, taken either separately or cumulatively, must be approved by the City Council. It is expressly understood by Consultant that the provisions of this Section shall not apply to services specifi cally set forth in the Scope of Services. Consultant hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Services may be more costly or time consuming than Consultant anticipates and that Consultant shall not be entitled to additional compensation therefor. City may in its sole and absolute discretion have similar work done by other contractors. No claims for an increase in the Contract Sum or time for performance shall be valid unless the procedures established in this Section are followed.

1.9 Special Requirements.

Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in the “Special Requirements” attached hereto as Exhibit “B” and incorporated herein by this reference. In the event of a conflict between the provisions of Exhibit “B” and any other provisions of this Agreement, the provisions of Exhibit “B” shall govern.

ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.

2.1 Contract Sum.

Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed __________________________________ Dollars ($______) (the “Contract Sum”), unless additional compensation is approved pursuant to Section 1.8. 01007.0001/644685.1 -4-

2.2 Method of Compensation.

The method of compensation may include: (i) a lump sum payment upon completion; (ii) payment in accordance with specified tasks or the percentage of completion of the services; (iii) payment for time and materials based upon the Consultant’s rates as specified in the Schedule of Compensation, provided that (a) time estimates are provided for the performance of sub tasks, (b) contract retention is maintained, and (c) the Contract Sum is not exceeded; or (iv) such other methods as may be specified in the Schedule of Compensation.

2.3 Reimbursable Expenses.

Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5, and only if specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Consultant at all project meetings reasonably deemed necessary by the City.

Coordination of the performance of the work with City is a critical component of the services. If Consultant is required to attend additional meetings to facilitate such coordination, Consultant shall not be entitled to any additional compensation for attending said meetings.

2.4 Invoices.

Each month Consultant shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month in a form approved by City’s Director of Finance.

By submitting an invoice for payment under this Agreement, Consultant is certifying compliance with all provisions of the Agreement. The invoice shall detail charges for all necessary and actual expenses by the following categories: labor (by sub- category), travel, materials, equipment, supplies, and sub- contractor contracts . Sub-contractor charges shall also be detailed by such categories. Consultant shall not invoice City for any duplicate services performed by more than one person.

City shall independently review each invoice submitted by the Consultant to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. Except as to any charges for work performed or expenses incurred by Consultant which are disputed by City, or as provided in Section 7.3, City will use its best efforts to cause Consultant to be paid within forty-five (45) days of receipt of Consultant’s correct and undisputed invoice; however, Consultant acknowledges and agrees that due to City warrant run procedures, the City cannot guarantee that payment will occur within this time period. In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Consultant for correction and resubmission. Review and payment by City for any invoice provided by the Consultant shall not constitute a waiver of any rights or remedies provided herein or any applicable law.

2.5 Waiver.

Payment to Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Consultant.
01007.0001/644685.1 -5-
ARTICLE 3. PERFORMANCE SCHEDULE

3.1 Time of Essence.

Time is of the essence in the performance of this Agreement.

3.2 Schedule of Performance.

Consultant shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the “Schedule of Performance” attached hereto as Exhibit “D” and incorporated herein by this reference. When requested by the Consultant, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer but not exceeding one hundred eighty (180) days cumulatively.

3.3 Force Majeure.

The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Consultant, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any government al agency, including the City, if the Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall Consultant be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Consultant’s sole remedy being extension of the Agreement pursuant to this Section.

3.4 Term.

Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until completion of the services but not exceeding five (5) years from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit “D”).

ARTICLE 4. COORDINATION OF WORK

4.1 Representatives and Personnel of Consultant.

The following principals of Consultant (“Principals”) are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith:

(Name) (Title)
01007.0001/644685.1 -6-

(Name) (Title)

(Name) (Title)
It is expressly understood that the experience, knowledge, capability and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement.

Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. All personnel of Consultant, and any authorized agents, shall at all times be under the exclusive direction and control of the Principals. For purposes of this Agreement, the foregoing Principals may not be replaced nor may their responsibilities be substantially reduced by Consultant without the express written approval of City. Additionally, Consultant shall utilize only competent personnel to perform services pursuant to this Agreement. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant’s staff and subcontractors, if any, assigned to perform the services required under this Agreement. Consultant shall notify City of any changes in Consultant’s staff and subcontractors, if any, assigned to perform the services required under this Agreement, prior to and during any such performance.

4.2 Status of Consultant.

Consultant shall have no authority to bind City in any manner, or to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. Consultant shall not at any time or in any manner represent that Consultant or any of Consultant’s officers, employees, or agents are in any manner officials, officers, employees or agents of City. Neither Consultant, nor any of Consultant’s officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Consultant expressly waives any claim Consultant may have to any such rights.

4.3 Contract Officer.

The Contract Officer shall be _____________________________, or as otherwise designated by the City Manager . It shall be the Consultant’s responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have au thority, if specified in writing by the City Manager, to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement.

4.4 Independent Consultant.

Neither the City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or control of Consultant’s employees, servants, representatives or agents, or in fixing their number, 01007.0001/644685.1 -7-
compensation or hours of service. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Consultant in its business or otherwise or a joint venturer or a member of any joint enterprise with Consultant.

4.5 Prohibition Against Subcontracting or Assignment.

The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for the City to enter into this Agreement. Therefore, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whe ther for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Consultant, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release the Consult ant or any surety of Consultant of any liability hereunder without the express consent of City.

ARTICLE 5. INSURANCE AND INDEMNIFICATION

5.1 Insurance Coverages.

The Consultant shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to City, during the entire term of this Agreement including any extension thereof, the following policies of insurance which shall cover all elected and appointed officers, employees and agents of City:
(a) General Liability Insurance ( Coverage Form ISO CGL CG 00 01 or equivalent). A policy of comprehensive general liability insurance written on a per occurrence basis for bodily injury, personal injury and property damage. The policy of insurance shall be in an amount not less than $1,000,000.00 per occurrence or if a general aggregate limit is used, then the general aggregate limit shall be twice the occurrence limit. (b) Worker’s Compensation Insurance . A policy of worker’s compensation insurance in such amount as will fully comply with the laws of the State of California and which shall indemnify, insure and provide legal defense for the Consultant against any loss, claim or damage arising from any injur ies or occupational diseases occurring to any worker employed by or any persons retained by the Consultant in the course of carrying out the work or services contemplated in this Agreement , with Employer’s Liability insuran ce coverage limits of at least $1,000,000.00.
(c) Automotive Insurance (Coverage Form ISO CA 00 01 including “any auto” and endorsement CA 0025 or equivalent) . A policy of comprehensive automobile liability 01007.0001/644685.1 -8-
insurance written on a per occurrence for bodily injury and property damage in an amount not less than $1,000,000. Said policy shall include coverage for owned, non-owned, leased, hired cars and any automobile.
(d) Professional Liability . Professional liability insurance appropriate to the Consultant’s profession, as determined by the City’s Risk Manager, provided that the limits shall be no less than $1,000,000 per claim and no less than $1,000,000 general aggregate. This coverage may be written on a “claims made” basis, and must include coverage for contractual liability. The professional liability insurance required by this Agreement must be endorsed to be applicable to claims based upon, arising out of or related to services performed under this Agreement. The insurance must be maintained for at least 5 consecutive years following the completion of Consultant’s services or the termination of this Agreement. During this additional 5- year period, Consultant shall annually and upon request of the City submit written evidence of this continuous coverage.
(e) Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall include all of the requirements stated herein. (f) Additional Insurance. Policies of such other insurance, as may be required in the Special Requirements in Exhibit “B”.
(g) Broader Coverages and Higher Limits . Notwithstanding anything else herein to the contrary, if Consultant maintains broader coverages and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverages and/or higher limits maintained by Consultant.

5.2 General Insurance Requirements.

All of the above policies of insurance shall be primary insurance and shall name the City, its elected and appointed officers, employees and agents as additional insureds and any insurance maintained by City or its officers, employees or agents may apply in excess of, and not contribute with Consultant’s insurance. The insurer is deemed hereof to waive all rights of subrogation and contribution it may have against the City, its officers, employees and agents and their respective insurers. Moreover, the insurance policy must specify that where the primary insured does not satisfy the self-insured retention, any additional insured may satisfy the self-insured retention.

All of said policies of insurance shall provide that said insurance may not be amended or cancelled by the insurer or any party hereto without providing thirty (30) days prior written notice by certified mail return receipt requested to the City. In the event any of said policies of insurance are cancelled, the Consultant shall, prior to the cancellation date, submit new evidence of insurance in conformance with Section 5.1 to the Contract Officer.

No work or services under this Agreement shall commence until the Consultant has provided the City with Certificates of Insurance, additional insured endorsement forms or appropriate insurance binders evidencing the above insurance coverages and said Certi ficates of Insurance or binders are approved by the City. City reserves the right to inspect complete, certified copies of and endorsements to all required insurance policies at any time. Any failure to comply 01007.0001/644685.1 -9-
with the reporting or other provisions of the policies including breaches or warranties shall not affect coverage provided to City.

All certificates shall name the City as additional insured (providing the appropriate endorsement) and shall conform to the following “cancellation” notice:

CANCELLATION:

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE

CANCELLED BEFORE THE EXPIRATION DATED THEREOF,
THE ISSUING COMPANY SHALL MAIL THIRTY (30) -DAY

ADVANCE WRITTEN NOTICE TO CERTIFICATE HOLDER
NAMED HEREIN.
[to be initialed] ______________
Consultant Initials
City, its respective elected and appointed officers, directors, officials, employees, agents and volunteers are to be covered as additional insureds as respects: liability arising out of activities Consultant performs; products and completed operations of Consultant; premises owned, occupied or used by Consultant; or any automobiles owned, leased, hired or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded to City, and their respective elected and appointed officers, officials, employees or volunteers. Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

Any deductibles or self -insured retentions must be declared to and approved by City. At the option of City, either the insurer shall reduce or eliminate such deductibles or self -insured retentions as respects City or its respective elected or appointed officers, officials, employees and volunteers or the Consultant shall procure a bond gua ranteeing payment of losses and related investigations, claim administration, defense expenses and claims. The Consultant agrees that the requirement to provide insurance shall not be construed as limiting in any way the extent to which the Consultant may be held responsible for the payment of damages to any persons or property resulting from the Consultant’s activities or the activities of any person or persons for which t he Consultant is otherwise responsible nor shall it limit the Consultant’s indemnification liabilities as provided in Section 5.3.

In the event the Consultant subcontracts any portion of the work in compliance with Section 4.5 of this Agreement, the contract between the Consultant and such subcontractor shall require the subcontractor to maintain the same policies of insurance that the Consultant is required to maintain pursuant to Section 5.1, and such certificates and endorsements shall be provided to City.

5.3 Indemnification.

To the full extent permitted by law, Consultant agrees to indemnify, defend and hold harmless the City, its officers, employees and agents (“Indemnified Parties”) against, and will hold and save them and each of them harmless from, any and all actions, either judicial, administrative, 01007.0001/644685.1 -10-
arbitration or regulatory claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein “claims or liabilities”) that may be asserted or claimed by any person, firm or e ntity arising out of or in connection with the negligent performance of the work, operations or activities provided herein of Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or entity for which Consultant is legally liable (“indemnitors”), or arising from Consultant’s or indemnitors’ reckless or willful misconduct, or arising from Consultant’s or indemnitors’ negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement, and in connection therewith:
(a) Consultant will defend any action or actions filed in connection with any of said claims or liabilities and will pay all costs and expenses, including legal costs and attorneys’ fees incurred in connection therewith;
(b) Consultant will promptly pay any judgment rendered against the City, its officers, agents or employees for any such claims or liabilities arising out of or in connection with the negligent performance of or failure to perform such work, operations or activities of Consultant hereunder; and Consultant agrees to save and hold the City, its officers, agents, and employees harmless therefrom;
(c) In the event the City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Consultant for such damages or other claims arising out of or in connection with the negligent performance of or failure to per form the work, operation or activities of Consultant hereunder, Consultant agrees to pay to the City, its officers, agents or employees, any and all costs and expenses incurred by the City, its officers, agents or employees in such action or proceeding, including but not limited to, legal costs and attorneys’ fees.

Consultant shall incorporate similar indemnity agreements with its subcontractors and if it fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and failure of City to monitor compliance with these provisions shall not be a waiver hereof. This indemnification includes claims or liabilities arising from any negligent or wrongful act, error or omission, or reckless or willful misconduct of Consultant in the performance of professional services hereunder. The provisions of this Section do not apply to claims or liabilities occurring as a result of City’s sole negligence or willful acts or omissions, but, to the fullest extent permitted by law, shall apply to claims and liabilities resulting in part from City’s negligence, except that design professionals’ indemnity hereunder shall be limited to claims and liabilities arising out of the negligence, recklessness or willful misconduct of the design professional. The indemnity obligation shall be binding on successors and assigns of Consultant and shall survive termination of this Agreement.

5.4 Sufficiency of Insurer.

Insurance required by this Agreement shall be satisfactory only if issued by companies qualified to do business in California, rated “A-” or better in the most recent edition of Best Rating Guide, The Key Rating Guide or in the Federal Register, and only if they are of a financial category Class VII or better, unless such requirements are waived by the Risk Manager of the City (“Risk 01007.0001/644685.1 -11-
Manager”) due to unique circumstances. If this Agreement continues for more than 3 years duration, or in the event the risk manager determines that the work or services to be performed under this Agreement creates an increased or decreased risk of loss to the City, the Consultant agrees that the minimum limits of the insurance policies may be changed accordingly upon receipt of written notice from the Risk Manager.

ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION

6.1 Records.

Consultant shall keep, and require subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports, studies or other documents relating to the disbursements charged to City and services performed hereunder (the “books and records”), as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services. Any and all such documents shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit and make records and transcripts from such records. Such records shall be maintained for a period of three (3) years following completion of the services hereunder, and the City shall have access to such records in the event any audit is required. In the event of dissolution of Consultant’s business, custody of the books and records may be given to City, and access shall be provided by Consultant’s successor in interest. Notwithstanding the above, the Consultant shall fully cooperate with the City in providing access to the books and r ecords if a public records request is made and disclosure is required by law including but not limited to the California Public Records Act.

6.2 Reports.

Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost of work and services to be performed pursuant to this Agreement. For this reason, Consultant agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the work or services contemplated herein or, if Consultant is providing design services, the cost of the project being designed, Consultant shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the estimated increased or decreased cost related thereto and, if Consultant is providing design services, the estimated increased or decreased cost estimate for the project being designed.

6.3 Ownership of Documents.

All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents and other materials (the “documents and materials”) prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement shall be the property of City and shall be delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of 01007.0001/644685.1 -12-
ownership use, reuse, or assignment of the documents and materials hereunder. Any use, reuse or assignment of such completed documents for other projects and/or use of uncompleted documents without specific written authorization by the Consultant will be at the City’s sole risk and without liability to Consultant, and Consultant’s guarantee and warranties shall not extend to such use, reuse or assignment. Consultant may retain copies of such documents for its own use. Consultant shall have the right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages resulting therefrom. Moreover, with respect to any documents and materials that may qualify as “works made for hire” as defined in 17 U.S.C. § 101, such documents and materials are hereby deemed “works made for hire” for the City.

6.4 Confidentiality and Release of Information.
(a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the Contract Officer.
(b) Consultant, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the Contract Officer or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered “voluntary” provided Consultant gives City notice of such court order or subpoena. (c) If Consultant, or any officer, employee, agent or subcontractor of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorneys fees, caused by or incurred as a result of Consultant’s conduct. (d) Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, inte rrogatories, request for admiss ions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.

ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION

7.1 California Law.

This Agreement shall be interpreted, construed and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions 01007.0001/644685.1 -13-
concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Los Angeles, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in the County of Los Angeles, State of California.

7.2 Disputes; Default.

In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default. Instead, the City may give notice to Consultant of the default and the reasons for the default. The notice shall include the timeframe in which Consultant may cure the default.

This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if circumstances warrant. During the period of time that Consultant is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Consultant does not cure the default, the City may take necessary steps to terminate this Agreement under this Article. Any failure on the part of the City to give notice of the Consultant’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement.

7.3 Retention of Funds.

Consultant hereby authorizes City to deduct from any amount payable to Consultant (whether or not arising out of this Agreement) (i) any amounts the payment of which may be in dispute hereunder or which are necessary to compensate City for any losses, cost s, liabilities, or damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by reason of Consultant’s acts or omissions in performing or failing to perform Consultant’s obligation under this Agreement. In the event that any claim is made by a third party, the amount or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear to be the basis for a claim of lien, City may withhold from any payment due, without liability for interest because of such withholding, an amount sufficient to cover such claim. The failure of City to exercise such right to deduct or to withhold shall not, however, affect the obligations of the Consultant to insure, indemnify, and protect City as elsewhere provided herein.

7.4 Waiver.

Waiver by any party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a waiver of any subsequent breach or violation of any provision of this Agreement.

Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver.

Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 01007.0001/644685.1 -14-

7.5 Rights and Remedies are Cumulative.

Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercis e by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party.

7.6 Legal Action.

In addition to any other rights or remedies, either party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary provision herein, Consultant shall file a statutory claim pursuant to Government Code Sections 905 et. seq. and 910 et. seq., in order to pursue a legal action under this Agreement.

7.7 Termination Prior to Expiration of Term.

This Section shall govern any termination of this Agreement except as specifically provided in the following Section for termination for cause. The City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days’ written notice to Consultant, except that where termination is due to the fault of the Consultant, the period of notice may be such shorter time as may be determined by the Contract Officer. In addition, Consultant may terminate this Agreement if and only if all of the following criteria are met: (i) City is in default under the terms of this Agreement; (ii) Consultant has given City thirty (30) days’ written notice (or longer, if circumstances warrant) of the default and the reasons for the default; and (iii) City has failed to cure the default within said cure period. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Except where the Consultant has initiated termination, the Consultant shall be entitled to compensation for all services rendered prior to the effective date of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. In the event the Consultant has initiated termination, the Consultant shall be entitled to compensation only for the reasonable value of the work product actually produced hereunder. In the event of City’s termination without cause pursuant to this Section, the City need not provide the Consultant with the opportunity to cure pursuant to Section 7.2.

7.8 Termination for Default of Consultant.

If termination is due to the failure of the Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over the work and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such 01007.0001/644685.1 -15-
damages), and City may withhold any payments to the Consultant for the purpose of set -off or partial payment of the amounts owed the City as previously stated.

7.9 Attorneys’ Fees.

If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be grante d, whether legal or equitable, shall be entitled to reasonable attorney’s fees. Attorney’s fees shall include attorney’s fees on any appeal, and in addition a party entitled to attorney’s fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment.

ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION

8.1 Non-liability of City Officers and Employees.

No officer or employee of the City shall be personally liable to the Consultant, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Consultant or to its successor, or for breach of any obligation of the terms of this Agreement.

8.2 Conflict of Interest.

Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant’s performance of services under this Agreement. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the Contract Officer. Consultant agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement.

No officer or employee of the City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects her/his financial interest or the financi al interest of any corporation, partnership or association in which (s)he is, directly or indirectly, interested, in violation of any State statute or regulation. The Consultant warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement.

8.3 Covenant Against Discrimination.

Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, r eligion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class in the performance of 01007.0001/644685.1 -16-
this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class.

8.4 Unauthorized Aliens.

Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq. , as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ such unauthorized aliens for the performance of work and/or services covered by this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys’ fees, incurred by City.

ARTICLE 9. MISCELLANEOUS PROVISIONS

9.1 Notices.

Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager and to the attention of the Contract Officer (with her/his name and City title), City of Carson, 701 East Carson, Carson, California 90745 and in the case of the Consultant, to the person(s) at the address designated on the execution page of this Agreement. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated at the time personally delivered or in seventy -two (72) hours from the time of mailing if mailed as provided in this Section.

9.2 Interpretation.

The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.

9.3 Counterparts.

This Agreement may be executed in any number of counterparts and each of such counterparts shall for all purposes be deemed to be an original, whether the signatures are originals, electronic, facsimiles or digital. All such counterparts shall together co nstitute but one and the same Agreement.

9.4 Integration; Amendment.

This Agreement including the attachments hereto is the entire, complete and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the parties, and none shall be used to interpret this Agreement. No amendment to or modification 01007.0001/644685.1 -17-
of this Agreement shall be valid unless made in writing and approved by the Consultant and by the City Council. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.

9.5 Severability.

In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless.

9.6 Warranty & Representation of Non-Collusion.

No official, officer, or employee of City has any financial interest, direct or indirect, in this Agreement, nor shall any official, officer, or employee of City participate in any decision relating to this Agreement which may affect his/her financial inte rest or the financial interest of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any State or municipal statute or regulation. The determination of “financial interest” shall be consistent with State law and shall not include interests found to be “remote” or “non -interests” pursuant to Government Code Sections 1091 or 1091.5. Consultant warrants and represents that it has not paid or given, and will not pay or give, to any third party including, but not limited to, any City official, officer, or employee, any money, consideration, or other thing of value as a result or cons equence of obtaining or being awarded any agreement.

Consultant further warrants and represents that (s)he/it has not engaged in any act(s), omission(s), or other conduct or collusion that would result in the payment of any money, consideration, or other thing of value to any third party including, but not l imited to, any City official, officer, or employee, as a result of consequence of obtaining or being awarded any agreement. Consultant is aware of and understands that any such act(s), omission(s) or other conduct resulting in such payment of money, consideration, or other thing of value will render this Agreement void and of no force or effect.

Consultant’s Authorized Initials _______

9.7 Corporate Authority.

The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties. [SIGNATURES ON FOLLOWING PAGE]
01007.0001/644685.1 -18-
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first-above written.

CITY:

CITY OF CARSON, a municipal corporation

, Mayor
ATTEST:

Dr. Khaleah K. Bradshaw, City Clerk
APPROVED AS TO FORM:

ALESHIRE & WYNDER, LLP

Sunny K. Soltani, City Attorney
CONSULTANT:
_______________________________
By:

Name:

Title:

By:

Name:

Title:

Address:

Two corporate officer signatures required when Consultant is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT’S SIGNATURES

SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS

MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONSULTANT’S BUSINESS ENTITY.

01007.0001/644685.1

CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT

STATE OF CALIFORNIA

COUNTY OF LOS ANGELES

On __________, 2024 before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same i n his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature: _____________________________________

OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form.

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT

INDIVIDUAL

CORPORATE OFFICER
_______________________________

TITLE(S)

PARTNER(S) LIMITED

GENERAL

ATTORNEY-IN-FACT

TRUSTEE(S)

GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________

___________________________________

TITLE OR TYPE OF DOCUMENT
___________________________________

NUMBER OF PAGES
___________________________________

DATE OF DOCUMENT
___________________________________

SIGNER(S) OTHER THAN NAMED ABOVE

A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document. 01007.0001/644685.1

CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT

STATE OF CALIFORNIA

COUNTY OF LOS ANGELES

On __________, 2024 before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same i n his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature: _____________________________________

OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form.

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT

INDIVIDUAL

CORPORATE OFFICER
_______________________________

TITLE(S)

PARTNER(S) LIMITED

GENERAL

ATTORNEY-IN-FACT

TRUSTEE(S)

GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________

___________________________________

TITLE OR TYPE OF DOCUMENT
___________________________________

NUMBER OF PAGES
___________________________________

DATE OF DOCUMENT
___________________________________

SIGNER(S) OTHER THAN NAMED ABOVE

A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document. 01007.0001/644685.1 A-1
EXHIBIT “A”

SCOPE OF SERVICES
I. Consultant will perform the following Services:

A.

B.

C.

II. As part of the Services, Consultant will prepare and deliver the following tangible work products to the City:

A.

B.

C.

III. In addition to the requirements of Section 6.2, during performance of the Services, Consultant will keep the City appraised of the status of performance by delivering the following status reports:

A.

B.

C.

IV. All work product is subject to review and acceptance by the City, and must be revised by the Consultant without additional charge to the City until found satisfactory and accepted by City.

V. Consultant will utilize the following personnel to accomplish the Services:

A.

B.

C.

01007.0001/644685.1 B-1
EXHIBIT “B”

SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)

01007.0001/644685.1 C-1
EXHIBIT “C”

SCHEDULE OF COMPENSATION
I. Consultant shall perform the following tasks at the following rates:

RATE TIME SUB-BUDGET
A. __________ __________ __________
B. __________ __________ __________
C. __________ __________ __________
D. __________ __________ __________

II. Within the budgeted amounts for each Task, and with the approval of the Contract Officer, funds may be shifted from one Task sub- budget to another so long as the Contract Sum is not exceeded per Section 2.1, unless Additional Services are approved per Section 1.8.

III. The City will compensate Consultant for the Services performed upon submission of a valid invoice. Each invoice is to include:

A. Line items for all personnel describing the work performed, the number of hours worked, and the hourly rate.

B. Line items for all materials and equipment properly charged to the Services.

C. Line items for all other approved reimbursable expenses claimed, with supporting documentation.

D. Line items for all approved subcontractor labor, supplies, equipment, materials, and travel properly charged to the Services.

IV. The total compensation for the Services shall not exceed $_____________ as provided in Section 2.1 of this Agreement.

V. The Consultant’s billing rates for all personnel are attached as Exhibit C-1. 01007.0001/644685.1 D-1
EXHIBIT “D”

SCHEDULE OF PERFORMANCE
I. Consultant shall perform all services timely in accordance with the following schedule:

Days to Perform Deadline Date
A. Task A ______________ ______________
B. Task B ______________ ______________
C. Task C ______________ ______________

II. Consultant shall deliver the following tangible work products to the City by the following dates.

A.

B.

C.

III. The Contract Officer may approve extensions for performance of the services in accordance with Section 3.2.

Place-Making, Identity, and
Integrated Marketing
Strategy
Response to City of Carson RFP 26-003
Submitted by Hawke Media, LLC — Santa Monica, California Submitted to Josilla Togiola, Purchasing Manager — City of Carson Purchasing Division April 9, 2026  |  UEI: W9JULXZDMT43  |  Addendum No. 1: Acknowledged

2 Contents

P R O P O S A L B O D Y
— Cover Letter & Company Pro«le 3
1 Executive Summary 6
2 Proposer Quali«cations 10
3 Key Staff, Team, and Organization 15
4 Project Understanding 19
5 Project Approach and Work Plan 24
6 Project Management and Schedule 32
7 Subcontractor List 35

A P P E N D I C E S
C Cost File (Exhibit C) 37
A Exhibit A — Required Attachments & Client References 41 3 Hawke Media, LLC
2415 Michigan Avenue
Santa Monica, California 90404
(310) 451-7295 | [email protected]
April 9, 2026
Josilla Togiola, Purchasing Manager
City of Carson — Purchasing Division
701 E. Carson Street, Carson, California 90745
RE: RFP 26-003 — Place-Making, Identity, and Integrated Marketing Strategy Addendum No. 1 (April 2, 2026): Acknowledged and incorporated UEI: W9JULXZDMT43
Dear Ms. Togiola and Members of the Evaluation Panel,
When Mayor Lula Davis-Holmes traveled to Paris in 2024, she de scribed the delegation as "more than a diplomatic visit", calling it "an investment in Carson's future" that woul d ensure "our city thrives long after the LA28 Games conc lude." The «ve Olympic sports and three Paralympic sports coming to Carso n Stadium, Carson Field, Carson Courts, and Carson Velodrome in July and August of 2028 give the Jewel of the S outh Bay a «xed deadline for becoming the modern munici- pal media organization City Manager David Roberts has publicly c ommitted Carson to build. Hawke Media respectfully submits this proposal as the Santa Monica «rm ready to do that work, twenty-two miles up the 405 from Carson City Hall and already at work on an active California government engagement today.

About Hawke Media. Founded in 2013 and active since 2014, Hawke Media is a full-servi ce marketing agency headquar- tered at 2415 Michigan Avenue in Santa Monica. Hawke has grown mor e than 6,000 brands, generated $2.9 billion in gross revenue, employs over 200 in-house specialists across 25 service lines, and has been recognized on the Inc. 5000 list of fastest-growing private companies in America. Every capability Carson's Scope of Work requires, brand identity, cre- ative production, paid media, public relations, analytics, tr aining, broadcast media planning, creator partnerships, and so- cial listening, sits under a single Santa Monica roof, bille d on a single invoice, accountable to the City of Carson t hrough a single Managing Director.

Contract commitments. Hawke Media has read Exhibit B in full and acknowledges, witho ut quali«cation or exception, the following terms: all work product prepared under this engagem ent will be considered a work made for hire and will be- come the property of the City of Carson upon delivery (§ 6.3); Hawke Media will retain all books, records, and invoi ces re- lating to this engagement for three years following completion and will make those records available to the City of Carson for audit as required by §6.1; all information produced will remain con«dential and will not be released without written au- thorization from the City's Contract O­cer (§6.4); Hawke Media will indemnify, defend, and hold harmless the City of Carson, its o­cers, employees, and agents for the negligen t performance of services under this contract as require d by §5.3 of Exhibit B; the City may terminate this agreement with or without cause upon thirty days' written notice (§7.7); and Hawke Media will revise any deliverable not satisfactory to the Contract O­cer, without additional charge, until acce pted (§X of the Scope of Work). Hawke Media will retain copies o f delivered work for its own use and may reuse embedded concepts consistent with §6.3. Payment terms will follow the Professional Services Agreement executed between Hawke Media and the City of Carson.
4 Addendum No. 1 acknowledgment. Hawke Media acknowledges receipt of Addendum No. 1 dated April 2, 2026, and has incorporated the City's con«rmed budget of $80,000, twelve-month contract term, GIS-based deliverable requirements, predictive analytics expectations, real-time monitoring priorities, modular pricing guidance, and hybrid data access model into this proposal. The signed Acknowledgment of Receipt is included in Exhibit A, and electronic acknowledgment has been completed in PlanetBids.

Point of contact and availability. All correspondence regarding this proposal should be directe d to Jacob Hanson, Managing Director, at [email protected] or (310) 451-7295. Hawke Media wi ll secure a valid City of Carson business license prior to contract award as required by §G, and the principals named in Section 3 are available for Phase 2 oral pre- sentations at the City's discretion on any date between April 14 and May 15, 2026.

What follows is the «ve-year roadmap Hawke Media will build for the Jewel of the South Bay over twelve months, se- quenced backwards from the «rst athlete taking the «eld on July 14, 2028.

Respectfully submitted,
Jacob Hanson
Managing Director
Hawke Media, LLC

01 Executive Summary
Building the modern municipal media organization the Jewel of the South Bay needs before the «rst athlete takes the «eld in July 2028. 6 S E C T I O N 1
Executive Summary
While Mayor Lula Davis-Holmes's 2024 Paris delegation posit ioned the City of Carson on the world stage for the LA28 Olympic and Paralympic Games, this proposal positions Carson's communications infrastructure to meet that stage. On July 14, 2028, opening day for Tennis at Carson Courts , Field Hockey at Carson Field, Archery and Rugby Sevens at Carson Stadium, and Track Cycling at Carson Velo drome, the Jewel of the South Bay needs to be operat- ing as the "modern municipal media organization" RFP 26-003 desc ribes. Hawke Media will build it over a twelve- month engagement within the City's con«rmed $80,000 budget, seq uenced backwards from that date, without ask- ing the City of Carson to rewrite the strategic foundation Carson has already paid to establish. 6,000+

BRANDS GROWN
200+

IN-HOUSE

SPECIALISTS
$2.9B

GROSS REVENUE
22 mi

FROM CARSON CITY
HALL

1.1 The Situation Carson Described
The 2023 Strategic Communications and Marketing Plan gave the City of Carson its six Strategic Priorities, its four Primary Audiences, the "one voice" principle, and the "F uture Unlimited" civic identity in use today. The plan di d not produce, and RFP 26-003 now asks Hawke Media to produce, the creative production, the broadcast modernization, the platform-native short-form and creator content, the paid media activation, the real-time measurement, the city - wide intake-and-approval work¬ow, and the non-designer templ ate suite that would allow the Public Information O­ce and the two new Multimedia Division positions author ized in the FY 2025/2026 budget to publish on brand and on cadence every day. The execution gap is the work. Honoring Carson's prior investment is the starting pos- ture. Where the 2023 plan established governance architectur e, the next «ve years require a modern media agency to bring that architecture to life through the content , platforms, and performance intelligence strategy document s alone cannot produce.

1.2 Hawke Media's Response, in One Sentence
"Hawke Media will transform the City of Carson from press releases to Paris-grade civic storytelling, building the modern municipal media organization the Jewel of the South Bay needs to be operational before the «rst athlete takes the «eld in July 2028." 7 1.3 Four Answers to Carson's Four Hot-Button Questions 1 "Uni«ed voice across fragmented departments. "
Hawke Media delivers the RACI diagram, intake form, and service-level-agreement matrix that route every City of Carson communications request through the Multimedia Division and the City Manager's O­ce under a single governance work¬ow, and Hawke Media delivers it without consultant involvement after Month 12. (Task 1.4, Deliverable D5.) 2 "Modern municipal media organization. "
Hawke Media brings 200+ in-house specialists across 25 service lines, creative, paid media, public relations, analytics, broadcast, training, and the HawkeZ in-house creator and in¬uencer arm, under a single Santa Monica contract. The full- service consolidation the City of Carson needs, priced as a single contract with a single Managing Director. (Sections 2 and

3.)
3 "Global event readiness. "
Peter Evans anchors broadcast and media planning with more than thirty years of managing campaigns up to $150 million in annual media spend. Adidas's "Impossible Is Nothing" campaign generated more than one billion views and eighteen million engagements. HawkeZ produces the platform-native short-form and creator content LA28 demands. Hawke Media's Santa Monica headquarters is twenty-two miles from Carson City Hall, closer than any competitor from outside the South Bay. (Sections 2, 3, 5.)
4 "Multilingual reach. "
The thirty percent of Carson residents who speak Spanish and the twenty-three percent who speak Asian and Paci«c Island languages receive the same editorial care the English-language content receives, delivered through Continental Interpreting Services, a California-certi«ed Disabled Veteran Business Enterprise language partner, and reviewed by Managing Director Jacob Hanson, whose Bachelor of Arts is in Spanish. (Section 5 Task 1.2 and Section 7.)

1.4 Five Discriminators That Separate This Proposal

1. Local + Full-Service + Government-Proven Triple. Santa Monica headquarters 22 miles from Carson City Hall, 200+ in-house specialists across 25 service lines, active California special-district government engagement, and named creative and analytics principals whose prior roles include the California Department of Public Health and the Los Angeles County Department of Mental Health. No single competitor can claim all three legs.

2. Broadcast Depth via Peter Evans. 30+ years managing media plans up to $150 million in annual spend across television, radio, print, out-of-home, and digital, the closest practical proxy in the Hawke Media bench for the CGTV modernization and broadcast viewership work RFP 26-003 asks for in Task 2.1 and Task 5.

3. Hawke AI Proprietary Measurement Platform. Real-time benchmarking against a corpus of 6,000 to 8,000 brand engagements across 157 industry areas, Looker Studio integration, and Vice President of Hawke AI Randy Osborn personally leading Carson's measurement dashboards.

4. Capacity Builder, Not Dependency. Non-designer templates, two live training sessions, ambassador program charter for 726 City of Carson employees, and 90 days of post-completion Hawke AI dashboard access at no additional charge, deliberately engineered to let Carson's new Multimedia Division positions operate the modern media organization internally after Month 12.

5. HawkeZ In-House Creator Arm. Dedicated Generation Z creator and in¬uencer team inside Hawke Media, built for the short-form video, creator partnership, and platform-native playbook RFP 26-003 names in Task 2.2. Not a rolodex; an in-house practice Carson can call on directly. 8 1.5 Seven Deliverables Across Three Phases, Anchored to the LA28 Clock # DELIVERABLE MONTH PHASE OWNER
D1 GAP Analysis of Current Communications Strategies 2 I.

Discovery
Emily Oldfather, VP
Branding
D2 Brand and Messaging Architecture 4 I.

Discovery
Amanda Martinez, Creative
Director
D3 Platform-Speci«c Social Media Strategies 5 II. Pilot Jacob Hanson, Managing Director
D4 Media Innovation Pilot Frameworks (with CSU Dominguez Hills + GIS deliverables)
8 II. Pilot Randy Osborn, VP Hawke AI
D5 Training Materials and Governance Standards 7 II. Pilot Kristen Plemon, Director PR Strategy
D6 Measurement Dashboards (Looker Studio + Hawke AI + GIS tourism ¬ow)
Monthly
from 3
All phases Dan Consoli, Director of
Analytics
D7 Five-Year Strategic Communications Roadmap 12 III.

Transfer
Peter Evans, Engagement
Lead
The twelve-month schedule follows three phases — Dis covery and Strategy (Months 1-4), Pilot and Production (Months 5-8), and Optimization and Transfer (Months 9-12) — with pilot programs validating each framework before full rollout. The FIFA World Cup 2026 spillover window functions as a live-«re test of every asset produced by Month

4. LA28 in July and August of 2028 is the deadline the entire schedule answers to. Optional value-added modules (advanced real-time monitoring, HawkeZ creator content, ext ended GIS analytics, paid media management, predic- tive forecasting) are available as separate line items per Addendum No. 1 Q23.

1.6 The Commitment That Ends the Engagement
Every deliverable Hawke Media produces is editable, owned by th e City of Carson as a work made for hire under §6.3 of Exhibit B, and designed for non-designer use. Per Adden dum No. 1 Q14, the City retains full ownership of all data and hosting accounts, and all tools are designed for City staff self-management. Principal stability is commit- ted under §4.1 of Exhibit B. A rework guarantee under §X of the Scope of Work means every deliverable is revised without additional charge until the City's Contract O­ce r accepts it. At Month 12, all source «les, work¬ow docu- mentation, training materials, dashboard access, GIS data lay ers, and the Five-Year Strategic Communications Roadmap transfer to the City of Carson. Hawke Media's engagem ent ends. The modern municipal media organiza- tion Carson built during it continues, because the template s, the training, the governance, and the measurement now belong to the Jewel of the South Bay.

The pages that follow document the Santa Monica «rm ready to build that organization, the principals ready to lead it, the work plan ready to deliver it, and the schedule that will bring it to life before the «rst athlete takes the «eld. 02 Proposer Quali«cations
Twelve years of continuous California operation, 200+ in-house specialists, and an active government engagement — all from twenty-two miles away. 10 S E C T I O N 2
Proposer Quali«cations
Hawke Media is the Santa Monica-headquartered, 200-specialist, full-service marketing agency twenty-two miles from Carson City Hall, with an active California govern ment engagement, named creative and analytics principals whose prior roles include the California Department of Public Health and the Los Angeles County Department of Mental Health, and twelve years of continuous operation under a single ownership and a single brand. This combi- nation of qualities is what the Jewel of the South Bay needs to become the modern municipal media organization the RFP describes: a partner that is simultaneously deeply local to the South Bay, government-proven inside California's regulatory and accessibility environment, and full-service enough to replace the coordination tax of mul- tiple specialized vendors with one contract and one invoic e. No single aspect of this pro«le is unusual. The combi - nation is.

2.1 Firm Overview and Years in Business
Hawke Media, LLC was founded in 2013 and has operated continuous ly since 2014, twelve years of uninterrupted service under the same Santa Monica headquarters at 2415 Michi gan Avenue, the same founding CEO (Erik Huberman), and the same strategic focus on integrated, perfo rmance-accountable marketing. Over that period, Hawke Media has grown more than 6,000 brands across retail, consumer technology, healthcare, energy, education, and public-mission organizations, and has grown to employ over 200 in-house specialists across 25 distinct service lines. In 2025, Hawke Media has been recognized on the Inc. 5000 list of fastest-growing private companies in America, with $2.9 billion in gross revenue and 6,000+ brands gro wn to date. Hawke's founder-authored methodol- ogy is published as The Hawke Method (HarperCollins Leadership, 2021), a USA Today bestseller th at documents the AUDIT → PLAN → IMPLEMENT → ANALYZE framework applied in Section 5 of this proposal. 12 YEARS IN BUSINESS
6,000+

BRANDS GROWN
$2.9B

GROSS REVENUE
25 SERVICE LINES

2.2 Areas of Expertise
The twenty-«ve in-house service lines at Hawke Media consolidate into «ve practice areas, each of which maps di - rectly to one or more tasks in the City of Carson's Scope of Work:

PRACTICE AREA IN-HOUSE CAPABILITIES CARSON SOW ALIGNMENT Brand & Creative Brand identity, visual design, photography, video production, broadcast motion graphics, copywriting, editorial
SOW Tasks 1, 3, brand
assessment, architecture, asset
production
Paid Media &
Performance
Paid social (Meta, TikTok, LinkedIn, Snapchat, YouTube), search (Google Premier Partner), programmatic, Connected TV, out-of-home, broadcast TV planning
SOW Task 2, positioning, cross-
platform distribution, CGTV
11 Public Relations &
Communications
Earned media, crisis communications, executive
communications, media relations (Muckrack, Gumshoe),
in¬uencer and creator partnerships via HawkeZ
SOW Task 2, rapid response,
creator partnerships, leadership
comms
Analytics &
Intelligence
Hawke AI proprietary benchmarking platform, Looker Studio dashboards, social listening (Hootsuite, Sprinklr, Brandwatch), GEO/AEO, marketing intelligence
SOW Tasks 4, 5, innovation,
measurement, reporting, Section V
digital presence
Strategy, Training &
Governance
Brand governance work¬ows, staff training, strategic planning, three-step equity review, accessibility (WCAG 2.1 AA)
SOW Tasks 1, 3, governance
work¬ow, training materials,
ambassador program
Every one of Carson's «ve Scope of Work tasks lands inside a practice area Hawke Media staffs internally. Section 5 maps each task to the named principal who leads it.

2.3 Municipal and Government Experience
Hawke Media is currently delivering an active Californi a special-district government engagement: the CORE Recreation & Fitness Center on behalf of the Cosumnes Community Services District, a special district serving more than 200,000 residents in the Sacramento region. The CORE sco pe includes accessible website production compli- ant with WCAG 2.1 AA standards, government reporting dashboards, staff training in digital publishing, and commu- nity engagement campaigns reaching a population comparable in sc ale to the City of Carson's resident base. This engagement is offered in this proposal as a methodology case st udy; the contracting authority has requested that reference contact be routed through its own communicati ons o­ce rather than given directly, and three alternate California and public-interest references are included in Exhibit A.

Beyond the active California engagement, Hawke Media has deliv ered communications and outreach work for the Natural History Museum of Los Angeles County, and two members of the creative leadership team on this proposal.

Creative Director Amanda Martinez and Director of Public R elations Strategy Kristen Plemon, bring direct California public-sector experience pro«led in Section 3.

2.4 Experience Supporting Major Global and National Events Hawke Media has planned, produced, and measured brand activations at the scale major global and national events require. For Adidas, Hawke Media delivered the "Impossible Is N othing" campaign, which generated more than one billion views and over eighteen million engagements across paid, owned, and creator channels, the same scale of audience Carson will encounter during the 2028 Olympic and Pa ralympic Games. For Underdog Fantasy, Hawke Media activated a sports-culture campaign tied to the NFL's Dal las market that delivered measurable lift across TV, digital, and on-the-ground presence. For Puttshack, Hawke Medi a led market-launch campaigns in Pittsburgh and Miami that generated 2.7 million out-of-home impressions and supported grand-opening attendance targets. These are brand activations at event-scale, delivered alongside the broadcast-media, creator, and analytics capabilities the City of Carson's Scope of Work requires. Section 5 of this proposal maps each of these capabilities to the Carson - speci«c deliverables in Tasks 2.1, 2.2, and 2.3.
12 Case study imagery: Puttshack market-launch, Crocs creator activation, Funko brand campaign, Barstool Sports digital engagement.

2.5 Ability to Operate Within Public-Sector Timelines and Approval Processes
Hawke Media has competed for and delivered against public-sect or procurement timelines in California, Texas, Kentucky, and North Carolina over the past three years, and the named principals on this engagement have navi- gated state, local, and special-district contract o­cer approval cycles «rsthand. The Project Management approach in Section 6 commits Hawke Media to weekly Contract O­cer status communications, monthly deliverable accep- tance gates, and an explicit rework guarantee per §X of Cars on's Scope of Work, meaning any deliverable not satis- factory to the Contract O­cer will be revised without additional charge until accepted. Hawke Media also commits, under §4.1 of Exhibit B, that the principals named in Section 3 will not be replaced nor their responsibilities substan- tially reduced without express written approval of the Cit y of Carson's Contract O­cer during the full period of performance.

2.6 Familiarity with California Municipal Environments
Hawke Media operates from 2415 Michigan Avenue in Santa Monica , twenty-two miles from Carson City Hall via Interstate 405, and has operated continuously from Southern C alifornia since founding. Creative Director Amanda Martinez worked in-house at the California Department of P ublic Health and the Los Angeles County Department of Mental Health from 2014 to 2017, where she delivered campaign work on behalf of the State of California and Los Angeles County constituents under public-agency creative standards and approval processes. Director of Public Relations Strategy Kristen Plemon brings prior government and institutional PR experience applicable to California municipal communications. The active CORE engagement discu ssed in Section 2.3 provides direct California spe- cial-district regulatory familiarity today.

2.7 Experience with Diverse Urban Communities
The City of Carson's residents speak Spanish in approxim ately thirty percent of homes and Asian or Paci«c Island languages in approximately twenty-three percent, a diversity pro«le Hawke Media is equipped to serve both through its own creative bench and through its California-certi «ed Disabled Veteran Business Enterprise subcontractor Continental Interpreting Services, declared in Section 7. Hawke Media applies a documented three-step equity re- view to every campaign deliverable: (1) representation audit, (2) cultural sensitivity review, and (3) accessibility veri- «cation against WCAG 2.1 AA and Section 508 standards. The non -designer template suite delivered in Task 3 will carry these standards forward into the daily work of Cars on's Public Information O­ce and Multimedia Division long after this engagement concludes.
13 The two hundred in-house specialists, twelve years of continuous California operation, and active government e n- gagement documented above are led by the principals introduced in the next section, every one of whom will re- main assigned to the City of Carson's engagement under the principal stability commitment required by §4.1 of Exhibit B.
03 Key Staff, Team, and
Organization
Ten named principals committed to the City of Carson's engagement for the full twelve-month period of performance.
15 S E C T I O N 3
Key Staff, Team, and Organization
Every principal named on the City of Carson's engagement will remain assigned through the full twelve-month pe- riod of performance under the principal stability require ment of §4.1 of Exhibit B. This is not a promise Hawke Media makes because it has to. It is the commitment Hawke makes because the two-hundred-person bench behind the Carson engagement has the depth to keep these principals on the Carson account without pulling them to cover other work. The result for the City of Carson is a co nsistent set of decision-makers across kickoff, every milestone, the FIFA World Cup live-«re content window in summer 2026, the strategic roadmap delivery in late 2026, and the LA28 readiness handoff in the spring of 2028.

3.1 Executive Sponsorship
Erik Huberman
Chief Executive O­cer & Founder
Mr. Huberman founded Hawke Media in 2013 and has led the «rm continuously from its Santa Monica headquarters. He is the author of The Hawke Method (HarperCollins Leadership, 2021), the USA Today bestseller that documents the four- phase methodology Section 5 of this proposal applies to Carson's Scope of Work. Mr. Huberman is Hawke Media's signatory on this proposal and the Executive Sponsor accountable to the City of Carson's Contract O­cer for any escalation beyond the Engagement Lead.

3.2 Engagement Lead and Broadcast Anchor
Peter Evans
Group Managing Director, Client Strategy
Mr. Evans brings more than thirty years of media planning experience across television, radio, print, out-of-home, and digital channels, and has managed campaigns representing up to $150 million in annual media spend. For the City of Carson, Mr. Evans is the Engagement Lead and the broadcast linchpin for CGTV modernization, live-and-delayed programming (SOW Task 2.1), regional and national media representation (Task 1.2), and "television viewership metrics where available" reporting (Task 5). His media-planning background is the closest practical proxy in the Hawke Media bench for the modern municipal media organization the Jewel of the South Bay is building. Mr. Evans is based in Redondo Beach, California, within the South Bay region the City of Carson de«nes itself within.

3.3 Account Director and Public-Sector Liaison
Jacob Hanson
Managing Director
Mr. Hanson serves as the primary Account Director and public-sector liaison for the City of Carson engagement, and is Hawke Media's primary point of contact on every public-sector pursuit. He holds a Bachelor of Arts degree in Spanish, which functions as an internal quality-control layer for all Spanish-language translation delivered through the Continental Interpreting Services subcontract described in Section 7. Mr. Hanson will manage Contract O­cer communications, deliverable acceptance submissions, and the PlanetBids status work¬ow.

3.4 Creative Director — California Public-Sector Anchor 16 Amanda Martinez
Creative Director
Ms. Martinez leads Brand and Creative work for SOW Tasks 1 and 3, the brand identity assessment, the messaging architecture, the non-designer template suite, and the City-owned asset pack. From 2014 through 2017, Ms. Martinez held in-house creative roles at the California Department of Public Health and the Los Angeles County Department of Mental Health, delivering campaign work under California public-agency creative standards and approval processes. She holds a Bachelor of Fine Arts from CalArts. For the City of Carson, Ms. Martinez is the direct California public-sector creative anchor the Jewel of the South Bay's brand modernization requires.

3.5 Director of Analytics
Dan Consoli
Director of Analytics
Mr. Consoli leads measurement and reporting for SOW Task 5, the Looker Studio dashboards, the monthly and quarterly reporting templates, the pre-event and post-event measurement framework, and the «ve-year KPI model tied to tourism, tax base, and civic pride outcomes. He holds a Master of Science in Business Intelligence from the University of California, Irvine, and brings municipal and state-agency analytics experience relevant to Carson's public-funds stewardship requirements.

3.6 Supporting Principals
The following Vice-President-level and Director-level principals round out the Carson engagement team:

Emily Oldfather
VP of Branding
Leads SOW Task 1.1 organization-wide brand
identity assessment and messaging
architecture in Task 1.3.

Randy Osborn
VP , Hawke AI
Leads SOW Task 4 media innovation pilot
frameworks and Hawke AI benchmarking in
Task 5 dashboards.

Areen Mayelan
VP of Media / Dir. of Paid Search
Leads paid media activation across the six
platforms in SOW Task 2.2 and the cross-
platform distribution matrix. Based in Porter
Ranch, California.

Madison Henning
Account Manager
Day-to-day execution lead, managing work¬ow,
internal scheduling, and deliverable production
across the engagement.

Kristen Plemon
Director of PR Strategy
Leads SOW Task 2.1 crisis and rapid-response
protocols, Task 3.2 training curriculum, and
rumor/misinformation response guidance.

The supporting execution bench, senior copywriters, graphic designers, video producers, a Spanish-language con- tent specialist, and project coordinators, draws from the two hundred in-house specialists Hawke Media staffs in 17 Santa Monica, and is deployed against the level-of-effort table in Section 5 of the Cost File.

3.7 Project Organization
Figure 7. Project Organization Chart — Single Line of Accountability from Santa Monica to Carson City Hall Erik Huberman
|
Peter Evans City of Carson
|
Jacob Hanson
|
Amanda Martinez Areen Mayelan Dan Consoli Kristen Plemon |
Madison Henning

CIS (DVBE)

3.8 Principal Stability Commitment
Per §4.1 of Exhibit B of Carson's Professional Services Agreement, Hawke Media commits that the principals named above — Erik Huberman, Peter Evans, Jacob Hanson, Amanda Martinez, Dan Consoli, Emily Oldfather, Randy Osborn, Areen Mayelan, Madison Henning, and Kristen Plemon — will not be replaced nor their responsibilities sub- stantially reduced without the express written approval of the City of Carson's Contract O­cer during the full period of performance of this agreement. This commitment is re a­rmed in Section 6 of this proposal alongside the schedule and project management approach it supports.

These principals have read the City of Carson's 2023 Strategi c Communications and Marketing Plan in full. What they found, and how Hawke Media proposes to build on the fo undation the Jewel of the South Bay has already es- tablished, is the subject of the next section.

Executive Sponsor / CEO
Engagement Lead
Contract O­cer
Account Director
Brand & Creative
Paid Media
Analytics
PR & Training
Account Manager
Translation
04 Project Understanding
The 2023 plan built the foundation. RFP 26-003 is the execution phase. Hawke Media will not rewrite what Carson has already paid to establish. 19 S E C T I O N 4
Project Understanding
When the principals introduced in the previous section r ead Carson's 2023 Strategic Communications and Marketing Plan in full, what they found was a foundation that does not need to be rebuilt. The Jewel of the Sout h Bay does not need a second consultant to rediscover its mission, rewrite its audience segmentation, or re-bench- mark against Torrance, Cerritos, and Alameda. The 2023 plan alr eady did that work. RFP 26-003 asks for what the 2023 plan deliberately did not produce: the creative production, the broadcast modernization, the platform-native content, the creator partnerships, the paid media activat ion, the real-time measurement, and the governance work- ¬ow required to bring the 2023 strategy to life as the modern municipal media organization the City of Carson has publicly committed to building before the LA28 Games.

Hawke Media's understanding of this engagement, stated in one sentence, is that this is the execution phase of the strategy the 2023 plan de«ned, and that every dollar of the 2026 engagement should ¬ow into execution, not into redoing governance discovery the City of Carson has already paid for once.

4.1 What Carson Has Already Built
The 2023 Strategic Communications and Marketing Plan establish ed the six Strategic Priorities the City of Carson communicates against today: Lead Strategic Communication Ef forts; Create Opportunities for Effective Stakeholder Participation and Collaboration; Provide Open and Ti mely Communication; Reinforce Brand Identity; Ensure a Well-Informed City Workforce; and Provide Measur ements of Progress and Success. It de«ned the four Primary Audiences Carson serves: Residents (nearly 100,000), City Staff, Elected O­cials, and Media, with docu- mented sub-segments including Families, Seniors, Hearing- and Sight-Impaired residents, and Multicultural house- holds. It established the "one voice" principle for brand consistency across departments, and it locked in the "Future Unlimited" civic identity already in use across Carson's public communications today. Hawke Media's engagement will treat each of these outputs as settled architecture and will not rewrite what the 2023 plan de«ned.

4.2 The Execution Gap RFP 26-003 Was Written to Fill
The 2023 plan told the City of Carson what to communicate a nd to whom. It did not produce the broadcast-quality video programming for CGTV, the platform-native short-form creative for Instagram and TikTok, the creator and in- ¬uencer partnership playbook, the paid media activation model, the real-time analytics dashboards, the citywide in- take-and-approval work¬ow, or the non-designer template suite that would let the Public Information O­ce and the Multimedia Division publish on brand and on cadence every day . The Scope of Work in RFP 26-003, across Tasks 1 through 5, plus Section V's digital presence requirements and Section VI's brand ambassador program, is the ex- plicit map of that execution gap. Every task number in the RFP corresponds to work the 2023 plan recommended but did not build.
20 Where the 2023 Strategic Communications and Marketing Plan established the governance architecture and audi- ence strategy the City of Carson already relies on, the next «ve years require a modern media agency to bring that architecture to life, through broadcast-quality content, platform-native storytelling, creator partnerships, paid medi a activation, and real-time performance intelligence that strategy documents alone cannot produce.

4.3 The Operational Pain Carson Described
Reading the Scope of Work alongside the 2023 plan, Hawke Media identi«es seven operational conditions the City of Carson is seeking to change:
1 The City does not yet operate as the "modern municipal media organization" RFP 26-003 §A describes as its vision. 2 Current communications are not cross-platform integrated in a single work¬ow. 3 Baseline and longitudinal measurement is thin, which is why the RFP requests pre-event baseline, during-event real-time, and post-event impact measurement frameworks.
4 Non-designer editable templates do not exist, leaving specialized design labor as a bottleneck on daily publishing. 5 Content cadence is inconsistent, which is why the RFP asks for recommended daily, weekly, and monthly cadence. 6 There is no formal citywide intake-and-approval work¬ow, which is why Task 1.4 asks Hawke to build one. 7 Television viewership data is captured "where available," suggesting baseline measurement infrastructure does not yet exist.

Each of these seven conditions corresponds to a speci«c deliverable in Section 5 of this proposal.

4.4 How Hawke Media Will Bridge the Gap — Capacity Transfer, Not Dependency
Carson's «scal year 2025/2026 budget authorized two new positions inside the Multimedia Division. Section VI of Carson's Scope of Work and the 2023 plan both describe a brand ambas sador program in which at least one em- ployee from each department or division serves as a storyt eller, a program that, once implemented, would extend communications capacity to roughly 726 City of Carson employ ees without new headcount. Per Addendum No. 1 Q14, the City requires full ownership of all data and hosting accounts, and long-term maintenance must be de- signed so that City staff can manage it with minimal ext ernal support. Hawke Media's role across the twelve-month engagement is to equip those new positions and those ambass adors with the templates, training, governance work¬ow, measurement dashboards, and Five-Year Strategic Communications Roadmap they need to operate the modern municipal media organization internally after the e ngagement ends. Every deliverable in Section 5 is engi- neered for editability, non-designer use, and ownership transfer to the City of Carson on acceptance. 21 4.4a The Measurement and Intelligence Gap Addendum No. 1 Con«rmed The City's responses in Addendum No. 1 con«rm four meas urement priorities that shape the engagement:

Community Trust Index, Social Sentiment, Geospatial Tourism Flow, and Brand Recognition (Q6). The City currently measures sentiment through town halls and basic social medi a monitoring (Q9), and expects the selected «rm to introduce modern methodologies including real-time ground-l evel data and adaptive communications that adjust the City's message in real-time based on public response ( Q10). Predictive analytics to forecast tourism trends and campaign outcomes for FIFA 2026 and LA28 are a high expectation (Q3). GIS-based insights for tourism and iden- tity strategy are required deliverables (Q7/Q8). The City support s integration of external AI-powered decision intelli- gence platforms (Q5). These requirements con«rm that the City is procuring more than a branding exercise; the City is procuring the intelligence infrastructure a modern mun icipal media organization needs to operate data-driven communications at international-event scale.

Community
Trust Index
KPI 1
Social
Sentiment
KPI 2
Geospatial
Tourism Flow
KPI 3
Brand
Recognition
KPI 4

4.4b This Project as Carson's "Identity Foundation"
As the City con«rmed in Addendum No. 1, this engagement is the "Identity" foundation. While the City's recent Economic Development Marketing Strategy RFP focused on bu siness attraction, this project ensures that when those businesses and tourists arrive, the place-making an d brand experience is seamless, uni«ed, and community- driven. Hawke Media understands that the two engagements are co mplementary, not duplicative, and the deliver- ables in this proposal are designed to interlock with Carso n's economic development positioning rather than com- pete with it.

4.5 The Platform-Native Execution Surface Carson Named
Section 2.2 of the Carson Scope of Work names Instagram, Ti kTok, YouTube, LinkedIn, the City App, and Facebook, and asks for short-form video, creator and in¬uencer partn ership guidance, and recommended content cadence.

This is the exact surface area HawkeZ was built to serve . HawkeZ is Hawke Media's in-house Generation Z creat or and in¬uencer arm, operating inside the same Santa Monica headq uarters as the Carson engagement team and contributing directly to SOW Task 2.2 without an outsource d creator network. The creative work HawkeZ has deliv- ered for commercial clients, including a fourteen-in¬ue ncer multi-platform activation for Crocs and short-form c on- tent production for Hawke Media's Adidas and Underdog engagement s, is the same operational practice that will power Carson's Task 2.2 playbook.

4.6 The LA28 Deadline and the FIFA World Cup 2026 Rehearsal The City of Carson is an o­cial LA28 Venue City. Dignity Health Sports Park, branded during the Games as Carson Stadium, Carson Field, Carson Courts, and Carson Velodrom e, will host «ve Olympic sports (Tennis, Field Hockey, Archery, Rugby Sevens, and Track Cycling) from July 14 through July 30, 2028, and three Paralympic sports 22 (Wheelchair Tennis, Para Archery, and Para Cycling – Tra ck) from August 15 through August 27, 2028. Eighteen months before those Games, the FIFA World Cup 2026 will draw tourism through the South Bay when SoFi Stadium hosts its matches in June and July of 2026, giving the City of Carson a live-«re rehearsal for every communication s asset, multilingual work¬ow, and crisis-response protocol this engagement will produce. Hawke Media's project management approach in Section 6 sequences the engagement back wards from July 14, 2028, and treats the FIFA window as the milestone test for every deliverable produced by that point.

With the 2023 plan's governance foundation honored, the ex ecution gap identi«ed, the capacity-transfer posture committed to, the measurement and intelligence prioritie s con«rmed by Addendum No. 1, the platform-native exe- cution surface named, and the LA28 deadline «xed, Hawke Media's twelve-month phased work plan follows. 05 Project Approach and Work
Plan
Five tasks, seven deliverables, and one four-phase methodology — AUDIT, PLAN, IMPLEMENT, ANALYZE — applied across three phases.
24 S E C T I O N 5
Project Approach and Work Plan
With the 2023 Strategic Communications and Marketing Plan's gove rnance foundation honored and the execution gap identi«ed, Hawke Media will deliver the City of Carson 's twelve-month engagement through a four-phase methodology — AUDIT → PLAN → IMPLEMENT → ANALYZE — mapped one-to-one against the «ve tasks in th e Scope of Work and the Section V digital presence requirem ents. Per Addendum No. 1, this approach incorporates the City's con«rmed priorities: geospatial analytics and GIS-based deliverables for tourism and identity strategy, pre- dictive analytics for FIFA 2026 and LA28 resource forecastin g, real-time monitoring as a core component of event strategies, phased implementation with pilot programs before f ull rollout, and granular audience segmentation across demographic, behavioral, and geographic dimensions. Thi s is the same phased method Hawke Media has delivered across more than 6,000 brand engagements, documented in The Hawke Method (HarperCollins Leadership, 2021), and applied in prior Hawke submissions to Calif ornia and state-government clients. The bene«t to the City of Carson is that every deliverable, every milestone, and every acceptance gate is traceable back to a sin- gle work¬ow vocabulary that the Multimedia Division, the P ublic Information O­ce, the City Manager's O­ce, and the Contract O­cer can follow without translation, and every requirement in the RFP has a single identi«able home.

Figure 9: The Hawke Method — AUDIT → PLAN → IMPLEMENT → ANAL YZE, the same four-phase methodology applied across 6,000+ engagements.

5.1 Task 1 — Brand Identity Assessment and Governance

5.1.1 Organization-Wide Brand Identity Assessment (Task 1.1) Vice President of Branding Emily Oldfather leads a four-week assessment covering all City of Carso n departments, existing communications and marketing inventory, current work¬ows, and approval structures. The assessment captures every currently-in-use brand asset (logos, templ ates, campaign materials, tagline applications), evaluates consistency against the City's own Brand Style Guide (Appe ndix A of the RFP), and documents the three-name in- consistency around the Carson Event Center (Juanita Mill ender-McDonald Community Center) that the 2023 plan identi«ed as a ¬agship example of fragmented identity. The output is the GAP Analysis of Current Communications Strategies deliverable required by §VIII of the Scope of Work, delivered in Month 2 of the engagement and accepted in writing by the Contract O­cer.
25 5.1.2 Accessibility, Multilingual Reach, and Media Benchmarking (Task 1.2) Every digital deliverable Hawke Media produces for the City of Carson will meet Web Content Accessibility Guidelines (WCAG) 2.1 AA standards, the same baseline Hawke Media applies on its active California government engagement and across all three-step equity reviews. Alt-t ext, caption standards, color-contrast veri«cation, and screen-reader compatibility are built into the template suite delivered in Task 3, not bolted on afterward.

Carson's multilingual reach cannot be delivered by automated translation tools or ad-hoc freelancers. The thirty per- cent of Carson residents who speak Spanish and the twent y-three percent who speak Asian and Paci«c Island lan- guages at home deserve the same editorial care the English-language content receives. Hawke Media partners with Continental Interpreting Services, a California-certi«ed Disabled Veteran Business Enterprise language services «rm already on «le with Hawke Media from prior work, and every translated asset passes through Managing Director Jacob Hanson's Bachelor of Arts in Spanish editorial rev iew before publication. Continental Interpreting Services is declared in full in Section 7 of this proposal.

Media benchmarking runs in parallel. Peter Evans (Engagement Lead) leads the regional and national media repr e- sentation gap analysis against peer South Bay and Californ ia cities, extending and updating the Torrance, Cerritos, and Alameda benchmarks the 2023 plan established. The Hawke AI be nchmarking platform contributes quantita- tive baseline data against a corpus of «ve thousand to eight thousand brand engagements across one hundred and «fty-seven industry areas, which lets the City of Car son compare its Earned, Owned, and Social presence against documented peer performance rather than anecdote. Per Adden dum No. 1, the City will provide baseline datasets (historical social/web metrics) during the discovery pha se, and Hawke Media will operate a hybrid data model: City staff will export sensitive internal metrics while Hawke Media pulls public-facing data (social engagement, web traf- «c, foot-tra­c analytics) using its own tools for dee per analysis. Director of Public Relations Strategy Kristen Plemon leads the regional media engagement strategy using the Muckr ack and Gumshoe outreach platforms Hawke Media operates in-house.

Granular audience segmentation, con«rmed as a City priority in Addendum No. 1 Q11, struct ures the entire assess- ment. The segmentation model covers three dimensions: D emographic (with particular focus on the City's senior and youth populations), Behavioral (how residents interact with City services, the Carson 311 App, and CGTV), and Geographic (district-speci«c insights enabling place-making str ategies tied to high-impact zones for branding and engagement). This segmentation informs the messaging matrix in Task 1.3, the platform playbooks in Task 2.2, and the geospatial deliverables in Task 5.

5.1.3 Messaging Matrix and Tone Guidance (Task 1.3)
Creative Director Amanda Martinez leads delivery of the social media messaging matrix, caption s, hashtags, and campaign slogan architecture, and the three-mode tone gui dance package (celebratory, o­cial, and emergency or crisis) required by §IV Task 1.3 of the Scope of Work. The tone guidance integrates with Carson's existing campaign assets, including the "Jump Into Carson" and "I Am Carson" taglines and the "Future Unlimited" civic identity already in use. The tone guide is delivered in Month 4 alongside the Brand and Messaging Architecture.

5.1.4 Citywide Intake and Approval Work¬ow (Task 1.4)
The citywide intake, review, and approval work¬ow requir ed by §IV Task 1.4 is the single most important gover- nance deliverable of this engagement, because it is what all ows the Multimedia Division, the Public Information 26 O­ce, and the City Manager's O­ce to execute the "one voice" principle in daily practice. Hawke Media will deliver a RACI diagram, an intake form template, and a service-leve l-agreement matrix de«ning turnaround targets for stan- dard department requests, priority Mayor- and Council-lev el requests, and crisis or rumor responses. The work¬o w explicitly names the Multimedia Division and the City Mana ger's O­ce as the two alignment anchors required by the Scope of Work, and is designed to operate without Hawk e Media's ongoing involvement after the engagement ends.

5.2 Task 2 — Strategic Positioning and Place-Making

5.2.1 Global Event Messaging, Crisis Response, and Broadcast Strategy (Task 2.1) Peter Evans, with thirty years of experience managing media plans up to $150 million in annual spend across televi- sion, radio, print, out-of-home, and digital channels, leads the messaging strategy for LA28 and the related global and national events the City of Carson will host or spillover-host. The positioning honors Mayor Lula Davis-Holmes's public "Future Unlimited" framing and builds on the diplomat ic arc established by the 2024 Paris delegation. The strategy names all eight con«rmed LA28 events, the «ve Olympic sports (Tennis at Carson Courts, Field Hockey at Carson Field, Archery at Carson Stadium, Rugby Sevens at Carson Stadium, and Track Cycling at Carson Velodrome) and the three Paralympic sports (Para Archery at Carson Field, Wheelchair Tennis at Carson Courts, and Para Cycling – Track at Carson Velodrome), and treats e ach venue brand as a platform for civic storytelling in its own right.

The cross-platform distribution matrix packages every LA28 story once and distributes it across CG TV, YouTube, Instagram, TikTok, LinkedIn, Facebook, and the City websit e through a single content work¬ow, eliminating the per- platform duplication that drains public communications dolla rs. Broadcast programming guidance covers live, de- layed, and on-demand formats for CGTV under Task 2.1 and Sect ion V, with explicit planning for the Granicus City Council meeting streaming platform the City already operates.

Crisis and rapid-response protocols are led by Kristen Plemon . The three-tier protocol covers (1) monitoring through the Hootsuite social listening tool the Scope o f Work explicitly names in §V, supplemented by Sprinklr an d Brandwatch; (2) triage through the Multimedia Division intak e work¬ow delivered in Task 1.4; and (3) coordinated response through the tone guidance delivered in Task 1.3 and the elected-o­cial communications playbook deliv- ered in Task 2.3. Social-media misinformation and rumor-re sponse guidance is included in the same protocol and delivered as part of the Training Materials and Governance Standards deliverable.

5.2.2 Platform-by-Platform Playbook and Creator Partnerships (Task 2.2) Vice President of Media Areen Mayelan leads paid activation and content distribution across the six platforms the Scope of Work names. Instagram, TikTok, YouTube, LinkedIn , the Carson City App, and Facebook, with recom- mended daily, weekly, and monthly content cadences tailo red to each platform's audience and algorithmic pro«le.

Short-form video strategy for Reels, TikTok, and Shorts is built by HawkeZ, Hawke Media's in-house Generation Z creator and in¬uencer arm, which has produced platform-nati ve content for commercial engagements including a fourteen-in¬uencer multi-platform activation for Crocs , and contributed to the Adidas and Underdog sports-culture work documented in Section 2 of this proposal.

The creator and in¬uencer partnership guidance required by §IV Task 2.2 is delivered as a structured playbook: vet- ting criteria, contracting templates, disclosure and FTC co mpliance language, creative brief standards, and meas ‑ 27 urement protocols. HawkeZ supplies the operational practice; Amanda Martinez supplies the brand-safety review; Kristen Plemon supplies the earned-media ampli«cation. The City of Carson receives an internal creator partnership practice it can operate with the Multimedia Division's ne w positions, not a rolodex Carson cannot access after t he twelve-month engagement ends.

5.2.3 Leadership Communications (Task 2.3)
The leadership communications playbook required by §IV Tas k 2.3 covers four tiers: (1) Mayor and City Council, white-glove preparation for public appearances, Council meetin gs, and external events; (2) Executive Leadership — City Manager and Deputy City Manager communications support, ali gned with Roberts's publicly stated rebranding mandate; (3) Department Operations, self-serve templates tie d to the citywide intake work¬ow; and (4) Community Meetings and Public Hearings, standardized formats for Planni ng Commission, Parks and Recreation, and Economic Development Commission public input. The elected- o­cial communications support guidance required by §IV Task 3.2 is integrated into the Tier 1 and Tier 2 protoc ols so that Mayor, Council, and City Manager brie«ngs share the same format and acceptance process.

5.3 Task 3 — Asset Production and Training

5.3.1 Non-Designer Template Suite (Task 3.1)
Every deliverable in Task 3.1 will be fully editable, owned b y the City of Carson as a work made for hire under §6.3 of Exhibit B, and designed for non-designer use by Public Information O­ce and Multimedia Division staff. The tem- plate suite covers Canva, PowerPoint, and Adobe Express source «les, plus broadcast motion graphics and lower- third packages for CGTV, social media templates for the si x platforms named in Task 2.2, presentation templates for City Council and Executive Leadership, meeting and event branding assets, campaign toolkits, and press release templates — the complete asset list enumerated in §IV Ta sk 3.1 of the Scope of Work. All source «les and editable originals are transferred to the City of Carson at «nal acceptance under Month 12 of the schedule in Section 6, and every template carries the WCAG 2.1 AA accessibility standa rds described in Task 1.2 built into the «le structure, not bolted on afterward.

5.3.2 Training and Brand Ambassador Program (Task 3.2, Section VI) Kristen Plemon leads two live training sessions for the City of Carson staff, covering (1) social media and commu - nications practice, and (2) dedicated crisis communications response. Both sessions are recorded and delivered as a video library the City of Carson retains inde«nitely. T he elected-o­cial communications support guidance from §IV Task 3.2 is delivered alongside the Tier 1 and Tier 2 leader ship communications protocols from Task 2.3 and covers Mayor and City Council brie«ng preparation explicitly.

The brand ambassador program required by §VI of the Scope of Work honors the 2023 plan's recommendation that "at least one employee from each department or division" s erve as an ambassador. Hawke Media will deliver the program charter, the ambassador selection criteria, an ambassador onboarding curriculum aligned with the tone guidance from Task 1.3, and the recognition and measurement framework that connects ambassador participation to the measurement dashboards in Task 5. The program is des igned to scale communications capacity across roughly 726 City of Carson employees without new headcount beyond the two new Multimedia Division positions already authorized in the «scal year 2025/2026 budget.
28 5.4 Task 4 — Innovation (AR, VR, Immersive Media, and University Partnerships)
Hawke Media will deliver Task 4 as an evaluation-and-pilot framework with phased implementation, consistent with Addendum No. 1 Q20's con«rmation that the City expects "a phased approach with pilot programs to test branding and messaging before the full global rollout." Hawke Media's strongest innovation capability is the Hawke AI proprietary benchmarking platform, which provides real-time competitive intelligence against the «ve thousand to eight thousand brand corpus across one hundred and «fty- seven industry areas, paired with the «rm's Generative Engine Optimization and Answer Engine Optimization practice an d its Connected TV practice. Per Addendum No. 1 Q5, the City supports integrating external AI-powered decision intelligence platforms for real-time sentiment and trend monitoring; Hawke AI serves this function directly. For augmented and virtual reality speci«cally, Hawke Media will produce an honest evaluation of emerging technol ogies, a pilot framework with measurable success cri- teria, and a partnership recommendation for execution.

Geospatial analytics and GIS-based deliverables , con«rmed as required in Addendum No. 1 Q7 and Q8, are inte- grated into Task 4 and Task 5. Hawke Media will deliver GIS-bas ed mapping of engagement, mobility, and tourism ¬ows across Carson's venue zones and high-impact branding locations. The geospatial analysis identi«es high-im- pact zones for place-making investment, maps resident and v isitor movement patterns around Carson Stadium, Carson Field, Carson Courts, and Carson Velodrome, and pro duces heat-map visualizations that connect the City's place-making strategy to measurable foot-tra­c data. These GIS insights are required deliverables for the tourism and identity strategy and feed directly into the Geospatial Tourism Flow KPI tracked in the Task 5 measurement dashboards.

The anchor partnership for Task 4 is California State University, Dominguez Hills (CSUDH). CSUDH sits inside the City of Carson, is Mayor Davis-Holmes's alma mater, and operates student programs in digital media and design.

Hawke Media will draft a Memorandum of Understanding for a CSUDH-led student AR and VR pilot track, producing virtual tours of Carson Stadium, Carson Field, Carson C ourts, and Carson Velodrome ahead of LA28, plus crowd- sourced and youth-oriented content for Task 4's community engagement requirement and AR-enhanced civic edu- cation materials. The partnership honors the §IV Task 4 r equirement that the City of Carson "partner with unive rsi- ties, tech organizations, and media producers" and creates a legacy pipeline the City can maintain with CSUDH after the engagement ends.

Hawke Media will open formal partnership discussions with CSU Dominguez Hills immediately upon contract award, with the objective of executing a Memorandum of Unde rstanding by Month 6 of the engagement in support of the Task 4 deliverable accepted in Month 8.

The interactive campaigns and digital tools required by §IV Task 4 are delivered through integration with the City's existing Ask Carson AI chatbot, the SADA and Google Cloud Dialog¬ow CX implementation that earned the City of Carson «rst place statewide from the Center for Digital Government in November 2025. The measurement dash- boards in Task 5 include Ask Carson AI usage metrics so that the investment the City has already made in digital in- frastructure is visible alongside the new communications assets Hawke Media produces. 29 5.5 Task 5 — Measurement and Reporting
Vice President of Hawke AI Randy Osborn leads Task 5 measurement. Director of Analytics Dan Consoli leads the municipal measurement framework design, the predictive a nalytics models, and the public-funds stewardship vo- cabulary. Together, they deliver (1) a live Looker Studio dashboard built on City-owned accounts and populated with data from Carson's owned channels, paid media spend, earned me dia coverage, Hawke AI benchmark overlay, and GIS-based geospatial tourism ¬ow data; (2) monthly snapshot report templates the Multimedia Division can publish without Hawke Media involvement; and (3) a quarterly deep- dive analysis with year-over-year trend reporting and strategic recommendations for the City Manager's O­ce. Per Addendum No. 1 Q14, all dashboards and hosting ac- counts are fully owned by the City of Carson, and the infrastructure is designed so that City staff can manage it with minimal external support after the engagement ends.

Four priority KPIs anchor the measurement framework, as con«rmed by the Ci ty in Addendum No. 1 Q6:

Community Trust Index (measured through resident surveys, town-hall feedback, an d real-time ground-level senti- ment data), Social Sentiment (tracked through Hootsuite, Sprinklr, and Brandwatch soc ial listening with real-time monitoring per Addendum Q9/Q10), Geospatial Tourism Flow (mapped through GIS-based foot-tra­c analytics, mobility data, and venue-zone heat mapping as required by Adden dum Q7/Q8), and Brand Recognition (tracked through aided and unaided awareness surveys, search volume t rends, and earned media reach). Baseline bench- marks for each KPI will be established during the discover y phase using the City-provided datasets and Hawke Media's own public-data tools.

Predictive analytics, identi«ed as a high-priority expectation in Addendum No. 1 Q3, are integrated into the mea- surement framework. Dan Consoli will deliver tourism t rend forecasting models and campaign impact predictions to ensure the City of Carson is scaling resources appropriately before FIFA 2026 spillover tourism and LA28 interna- tional visitors arrive. The predictive models feed directly into the Five-Year Roadmap's resource-scaling scenarios.

Real-time monitoring and adaptive communications , con«rmed as core components by Addendum No. 1 Q9/Q10 and Q16, are built into the dashboard infrastructure. The City currently measures sentiment through town halls and basic social media monitoring; Hawke Media will introduce modern methodologies that capture real-time ground- level data and feedback during events, enabling adaptive communic ations that adjust the City's message in real- time based on public response.

The three-phase LA28 measurement framework required by §IV Task 5.1 establishes pre-event baseline m easure- ment during 2026 and 2027, during-event real-time measurement durin g the July and August 2028 Games, and post-event impact and legacy measurement through the «ve-y ear roadmap horizon. Television viewership metrics for CGTV and Granicus are reported "where available" per § IV Task 5.1 with honest caveats about current measure- ment infrastructure, and the report relies on CTV, Yo uTube engagement, and on-screen QR-code redemption as proxies where direct Nielsen-equivalent data is not ava ilable. The «ve-year measurement horizon required by §IV Task 5.2 connects communications outcomes to long-term ou tcomes the City Council tracks: tourism revenue, tax base growth, resident sentiment, Carson 311 app adoption, and civic pride lift.

The Five-Year Strategic Communications Roadmap (Deliverable D7) explicitly contains the «ve components re- quired by §VII of the Scope of Work: (1) a phased implementation roadmap sequenced from contract award through LA28 readiness and legacy measurement, with pilot programs tested before full rollout per Addendum Q20; (2) sta­ng models for the City of Carson's Multimedia Division and Public Information O­ce, including role de«nit‑ 30 ions, level-of-effort guidance, and options for scaling from the two new FY 2025/2026 Multimedia Division posi- tions to a full modern-media-organization sta­ng level; (3) «ve-year budget range guidance that presents annual operating cost scenarios for content production, paid medi a, platform tooling, training refresh, and governance maintenance; (4) governance structures extending the Task 1.4 citywide intake and approval work¬ow into an on- going operating model; and (5) KPI dashboards anchored to the four priority KPIs (Community Trust I ndex, Social Sentiment, Geospatial Tourism Flow, Brand Recognition) and extended into a «ve-year trend view for City Council reporting.

5.6 Section V. Digital Presence
The digital presence requirements in Section V of the S cope of Work are delivered as integrated capabilities across Tasks 1 through 5 rather than as a separate work stream. Soci al listening runs on Hootsuite, the tool the Scope of Work explicitly names, supplemented by Sprinklr and Brandwatch for crisis monitoring. Content calendars integrate with DEI and cultural recognition calendars per §V so that Carson's communications honor the diversity of resi- dents who celebrate Lunar New Year, Cesar Chavez Day, Bl ack History Month, AAPI Heritage Month, Hispanic Heritage Month, Juneteenth, and Pride alongside the standar d civic calendar. Community engagement and cus- tomer service protocols carry response-time service-le vel agreements routed through the Task 1.4 intake work¬ow.

Live streaming standards cover multi-camera CGTV cross-feed for Council meetings, community events, and LA28- readiness public brie«ngs. The accessibility-compliant con tent standards in §V are the same WCAG 2.1 AA base- line applied in Task 1.2. Municipal television content pl anning, live and recorded broadcast standards, and cross- promotion between CGTV and social platforms are led by Peter Evans as part of the broadcast strategy in Task 2.1.

The twelve-month schedule below anchors every delivera ble above to the LA28 July 14, 2028 deadline, and com- mits the principals named in Section 3 to remain assigned through «nal delivery under the principal stability require- ment of §4.1 of Exhibit B.
06 Project Management and
Schedule
Twelve months sequenced backwards from LA28 — with the FIFA World Cup 2026 as a live-«re rehearsal.
32 S E C T I O N 6
Project Management and Schedule
Hawke Media will deliver the City of Carson's twelve-mo nth engagement against a schedule that treats LA28 readi- ness, speci«cally July 14, 2028, when Tennis, Field Hockey, Archery, Rugby Sevens, and Track Cycling open at Carson Courts, Carson Field, Carson Stadium, and Carson Velodrome, as the «xed, immovable deadline that se- quences every milestone. As con«rmed in Addendum No. 1 Q4, the anticipated contract term is twelve months, with the primary goal of having the strategic roadmap and initial frameworks completed by late 2026 to support upcom- ing international events. The bene«t to the City of C arson is that the work is built backwards from a date May or Davis-Holmes and City Manager Roberts have already publicly committed the Jewel of the South Bay to, rather than forwards from the contract execution date. The FIFA World C up 2026 spillover tourism window in June and July 2026 functions as a live-«re test of every asset Hawke Me dia delivers by that point, so the schedule treats it as a milestone acceptance gate in its own right.

Per Addendum No. 1 Q20, the City expects a phased approach with pilot programs to test branding and messaging before full rollout. The twelve-month schedule below incorporates three phases: Discovery and Strategy (Months 1– 4), Pilot and Production (Months 5–8), and Optimization and Transfer (Months 9–12).

6.1 Milestone Schedule and Deliverable Sequence
PHASE I — MONTHS 1–4
Discovery and Strategy
Month 1 — Engagement kickoff with City Manager's O­ce, PIO, and Multimedia Division leads. Task 1.1 brand identity assessment begins. 2023 Plan handoff con«rmation. Task 5 measurement infrastructure standup (Looker Studio on City- owned accounts, Hawke AI baseline, initial GIS data ingestion). Baseline datasets received from City per Addendum No. 1.

Month 2 — D1: GAP Analysis accepted by Contract O­cer. Task 1.2 accessibility, multilingual, and media benchmarking underway. Granular audience segmentation model delivered. Initial peer-city benchmark extending Torrance, Cerritos, and Alameda.

Month 3 — Task 1.3 messaging matrix and tone guidance drafted. Task 1.4 citywide intake-and-approval work¬ow drafted.

First monthly measurement dashboard (D6) published with four priority KPIs. FIFA World Cup 2026 live-«re rehearsal window begins.

Month 4 — D2: Brand and Messaging Architecture accepted by Contract O­cer and PIO. Task 2.1 and Task 2.2 assets in place for FIFA World Cup. Predictive analytics baseline delivered. 33 PHASE II — MONTHS 5–8
Pilot and Production
Month 5 — D3: Platform-Speci«c Social Media Strategies accepted. Six-platform playbook operational. Task 2.3 leadership communications playbook delivered. Pilot program launches in one City department per Addendum Q20.

Month 6 — CSU Dominguez Hills MOU executed. First live training session delivered. GIS-based venue-zone mapping delivered. Real-time monitoring dashboard fully operational.

Month 7 — Second live training session delivered. D5: Training Materials and Governance Standards accepted. Ambassador program charter delivered. Pilot program results assessed.

Month 8 — D4: Media Innovation Pilot Frameworks accepted. Non-designer template suite «nalized and transferred.

Strategic roadmap and initial frameworks completed by late 2026 per Addendum Q4.

PHASE III — MONTHS 9–12
Optimization and Transfer
Month 9 — Full rollout of branding and messaging based on pilot validation. Brand ambassador program launches citywide.

Predictive analytics updated with post-FIFA data. Adaptive communications tested live.

Month 10 — Dashboard optimization based on nine months of data. Year-over-year trend analysis begins. Five-year KPI projections re«ned. GIS heat-map deliverables «nalized.

Month 11 — D7: Five-Year Strategic Communications Roadmap draft presented to City Manager, City Council, and Contract O­cer for review. All source «les prepared for «nal transfer.

Month 12 — D7: Five-Year Roadmap «nal version accepted. Final D6 Measurement Dashboard snapshot delivered. All source «les, dashboard access, governance work¬ows, training, and templates transferred. Capacity transfer complete.

6.2 Project Management Methodology and Contract O­cer Coordination Jacob Hanson, Managing Director, serves as the day-to-day Project Manager and the primary point of coordination with the City of Carson's Contract O­cer and the PIO and Ma rketing teams identi«ed in Addendum No. 1 Q9 as the «rm's coordination partners. Madison Henning, Account Manager, serves as the execution lead managing int ernal work¬ow, scheduling, deliverable production, and quality c ontrol across the Hawke Media bench. Peter Evans , Group Managing Director, Client Strategy, serves as the Engagement Lead for any escalation beyond Mr. Hanson's authority. Per Addendum No. 1 Q18, execution is contractor- led, with City PIO staff heavily involved in the approval and implementation phases to ensure alignment with City Council goals.

Hawke Media commits to weekly written status communic ations with the Contract O­cer and monthly deliverable acceptance gates aligned to the schedule above. The measur ement dashboards in Task 5 are reviewed quarterly with the City Manager's O­ce. Hawke Media's baseline assumpt ion, stated here explicitly for Contract O­cer visi- bility, is that City of Carson approvals on submitted deliv erables will return within ten business days of submiss ion.

If Contract O­cer review cycles average longer than «fteen business days during the engagement, the schedule shifts accordingly while the principal stability commitment in Section 6.3 remains in force. 34 6.3 Principal Stability Commitment (§4.1 Exhibit B)
Hawke Media rea­rms, per §4.1 of Exhibit B and the commitmen t made in Section 3 of this proposal, that the fol- lowing principals will not be replaced nor their responsibilities substantially reduced without the express written ap- proval of the City of Carson's Contract O­cer during the full twelve-month period of performance: Erik Huberman (Executive Sponsor), Peter Evans (Engagement Lead), Jaco b Hanson (Account Director), Amanda Martinez (Creative Director), Dan Consoli (Director of Analy tics), Emily Oldfather (Vice President of Branding), Randy Os born (Vice President, Hawke AI), Areen Mayelan (Vice Presid ent of Media), Madison Henning (Account Manager), and Kristen Plemon (Director of Public Relations Strategy) . The two-hundred-person Hawke Media bench in Santa Monica provides the depth required to honor this commitment without pulling any named principal to cover other engagements.

6.4 Rework Guarantee (§X of the Scope of Work)
Per §X of the Scope of Work, Hawke Media will revise a ny deliverable determined by the City of Carson's Contr act O­cer to be unsatisfactory, without additional charge, unt il the deliverable is accepted. This rework guarantee ap- plies to all seven headline deliverables (D1 through D7) and to every sub-deliverable rolled up under them, including the messaging matrix, tone guidance, intake work¬ow, platfo rm playbooks, non-designer template suite, training materials, crisis protocols, innovation pilot frameworks, measurement dashboards, GIS-based deliverables, and am- bassador program charter.

6.5 Capacity Transfer at Month 12
At Month 12, Hawke Media transfers to the City of Carson every source «le, template library, work¬ow documenta- tion, training curriculum, dashboard access credential, GIS data layer, and governance standard produced during the engagement, as works made for hire under §6.3 of Exhibit B, with no residual license, subscription, or access fee re- quired to keep the modern municipal media organization oper ating. Per Addendum No. 1 Q14, the City retains full ownership of all data and hosting accounts, and long-term mai ntenance is designed so that City staff can manage it with minimal external support. The two new Multimedia Division positions authorized in Carson's «scal year 2025/2026 budget will take operational ownership of the daily work ¬ow, supported by the Public Information O­ce and the City Manager's O­ce through the intake-and-approval s tructure delivered in Task 1.4. Hawke Media will continue to provide read-only Hawke AI dashboard access fo r ninety days after «nal acceptance at no additional charge, so that measurement continuity is preserved whil e the Multimedia Division team takes full operational control.

Continental Interpreting Services, the California Disabl ed Veteran Business Enterprise language partner supporting this schedule, is declared in the section that follows. 35 S E C T I O N 7
Subcontractor List
Hawke Media declares one subcontractor on this engagement: Continental Interpreting Services, Inc. (CIS), a California-certi«ed Disabled Veteran Business Enterprise language services «rm headquartered in Yorba Linda, California. Continental Interpreting Services is already on «le with Hawke Media from prior successful public-sector work and is the only subcontractor Hawke Media will engage for the City of Carson contract. The California Disabled Veteran Business Enterprise certi«cation, the Cali fornia location, the prior successful partnership, and the speci«c alignment to Carson's thirty-percent-Spanish and t wenty-three-percent-Asian-and-Paci«c-Island-language resident demographic together make Continental Interpretin g Services the right match for the Jewel of the South Bay's multilingual reach requirement.

7.1 Subcontractor Identi«cation

FIELD DETAIL
Firm Name Continental Interpreting Services, Inc.

Point of Contact Stephanie Fiorito, Vice President
Telephone (714) 646-8600
O­ce Location Yorba Linda, California
Certi«cation California Disabled Veteran Business Enterprise (DVBE) Prior Work With Hawke Media Yes, engaged for prior California public-sector pursuit

7.2 Scope of Subcontractor Work
Continental Interpreting Services will provide certi«ed Spa nish and Tagalog written translation of City of Carson communications assets produced by Hawke Media under Scope o f Work Tasks 1 through 5, together with cultur- ally-competent community engagement copy review. The sco pe speci«cally supports R-046 multilingual adaptabil- ity (Spanish and priority languages) and R-025 experience worki ng with diverse urban communities, both identi«ed in the minimum quali«cations of Section G of the RFP . Continental Interpreting Services will not deliver bran d strat- egy, creative direction, paid media execution, public relatio ns, analytics, training, or any other work reserved fo r Hawke Media's direct performance under this contract. The subcontractor's role is limited to certi«ed transla tion and cultural review.

7.3 Subcontractor Quali«cations
Continental Interpreting Services is an established Calif ornia language services «rm with Disabled Veteran Business Enterprise certi«cation recognized by the Calif ornia Department of General Services. Continental Interpreting Services was engaged by Hawke Media on the Vent ura County Workforce Development Board RFP 36 6240 pursuit, where the partnership supported Spanish-language w orkforce outreach to a demographically compa- rable Southern California audience. The «rm's Californ ia location, DVBE certi«cation, and prior Hawke Media rela- tionship reduce subcontractor onboarding risk to effectivel y zero and honor the spirit of California's public procur e- ment diversity preferences without requiring any certi«cation or contracting delay.

7.4 Prime Contractor Performance Commitment (R-011)
Continental Interpreting Services' total level of effort on this engagement is estimated at approximately twenty hours across the twelve-month period of performance, or r oughly four percent of the combined Hawke Media and subcontractor total labor hours shown in the sta­ng plan in Section 5 of the Cost File. While Addendum No. 1 Q21 con«rmed that there are no strict limits on the perce ntage of work that can be subcontracted and the lead «rm must manage the project, the overwhelming majority of the work required by RFP 26-003, brand identity assess- ment, governance architecture, creative production, broadc ast strategy, platform-by-platform playbooks, paid me- dia, public relations, training, innovation frameworks, geo spatial analytics, predictive analytics, measurement, and the Five-Year Strategic Communications Roadmap, will be pe rformed directly by Hawke Media. Per Addendum No. 1 Q22, the City encourages specialized subcontractors for niche «elds like AI, data analytics, and media production; Hawke Media performs all of these capabilities in-house thro ugh Hawke AI (Randy Osborn), the analytics team (Dan Consoli), and the creative bench (Amanda Martinez), w hich is why only one specialized subcontractor, for cer- ti«ed multilingual translation, is required.

7.5 Subcontractor Substitution Commitment (§4.5 Exhibit B) Per §4.5 of Exhibit B of the City of Carson's Profession al Services Agreement, Hawke Media commits that no sub- contractor will be added, substituted, or removed from this engagement without the express written approval of the City of Carson's Contract O­cer. Continental Interpret ing Services is the sole declared subcontractor at proposal submission, and Hawke Media does not intend to request substitution or addition during the period of performance.

7.6 Translation Quality Control Layer
Every Spanish-language asset produced by Continental Interpre ting Services will pass through Managing Director Jacob Hanson's editorial review before publication to the City of Car son. Mr. Hanson holds a Bachelor of Arts de- gree in Spanish and serves as the primary Account Director on this engagement, and his in-house review provides a second quality-control layer on all Spanish-language content that reaches Carson residents, ensuring that the edito- rial care Hawke Media applies to English-language content is matched in the translated material reaching the thirty percent of Carson residents who speak Spanish at home.

The pricing structure supporting this team — Hawke Media direc t labor across the ten named principals and the supporting specialist bench, plus the Continental Interpret ing Services pass-through, plus a California sales tax lin e item where applicable, is detailed in the Cost File (Exhibit C) that accompanies this proposal. 37 E X H I B I T C
Cost File
Hawke Media, LLC — Response to RFP 26-003 | Place-Making, Identity, and Integrated Marketing Strategy | City of Carson, California Point of Contact: Jacob Hanson, Managing Director | [email protected] | (310) 451-7295 | April 9, 2026 | Pricing Validity: 90 days

1. Cost Proposal Overview and Value Narrative
Hawke Media's pricing is structured to deliver the City of Carson's full Scope of Work within the $80,000 budget the City con«rmed in Addendum No. 1. Three cost discriminators shape this structure:

Single-invoice full-service consolidation
The City of Carson will receive one contract, one poin t of contact, one rate schedule, and one monthly invoi ce for brand strategy, creative production, public relations, analytics, training, and governance. Multi-vendor engagements typically carry a ten to twenty percent coordination overhead; Hawke Media absorbs this inter nally because all twenty-«ve service lines sit under one Santa Monica roof.

Capacity-building deliverables reduce Carson's «ve-year cost of ownership Every template, training session, dashboard, and work¬ow produce d under this engagement is editable, owned by the City of Carson as a work made for hire, and designed for non-designer u se. The two new Multimedia Division positions authorized i n Carson's «scal year 2025/2026 budget will take operational ownership at Month 12, which means the City's «scal year 2027/2028 communications budgets do not need to repeat this scope.

No fuel surcharges, mileage, or disallowed reimbursables budgeted Hawke Media's Santa Monica headquarters is twenty-two mile s from Carson City Hall. Every kickoff meeting, working s ession, training delivery, and Council presentation is priced fully loaded with no per-trip reimbursable ask.

Unlike pricing approaches that bundle governance strategy and modern media production into a single opaque lump sum, this Cost File breaks out each task in the Sco pe of Work as a standalone task-based lump sum with a parallel hourly rate schedule, giving the City of Cars on transparency into exactly what each deliverable costs and preserving the City's right to descope any task under the 30-day termination provision of §7.7 of Exhibit B without stranded value. Per Addendum No. 1 Q24, the City con«rmed open ness to modular pricing tied to roadmap mile- stones; the structure below re¬ects that guidance.

2. Lump-Sum Not-to-Exceed Pricing

LINE ITEM AMOUNT
Lump-Sum Not-to-Exceed (all «ve SOW tasks + Section V + Section VI ambassador program + Section VII implementation framework + Section VIII deliverables)
$79,500.00
38 California Sales Tax (if applicable; professional services typically exempt) $0.00 Additional Reimbursable Expenses $0.00
Total Lump-Sum NTE $79,500.00

3. Task-Based Pricing (preferred structure for evaluation) Five CLINs map one-to-one to the «ve tasks in the Scope of Work and one-to-one to Work Breakdown Structure elemen ts WBS 1.0 through WBS

5.0. CLIN SOW TASK / WBS ELEMENT LEAD PRINCIPAL LUMP-SUM PRICE
0001 Task 1: Brand Identity Assessment & Governance (WBS 1.0) — D1, D2 partial, D5 partial
Emily Oldfather (VP Branding) $19,500.00
0002 Task 2: Strategic Positioning & Place-Making (WBS 2.0) — D2 balance, D3, crisis protocols
Peter Evans (Engagement Lead) $19,500.00
0003 Task 3: Asset Production & Training (WBS 3.0) — D2 template pack, D5 training, ambassador
Amanda Martinez (Creative Dir.) $14,500.00
0004 Task 4: Innovation & Emerging Technology (WBS 4.0) — AR/VR, pilot,

CSUDH, GIS
Randy Osborn (VP HawkeAI) $8,000.00
0005 Task 5: Measurement, Reporting & Roadmap (WBS 5.0) — D6, D7, predictive, GIS
Dan Consoli (Analytics); D7:

Peter Evans
$15,000.00
Subtotal: Hawke Media Direct Labor (CLINs 0001–0005) $76,500.00 Continental Interpreting Services (DVBE subcontract, pass-through) Jacob Hanson (oversight) $3,000.00 Total Task-Based Price $79,500.00

4. Optional Value-Added Modules

MODULE SCOPE TRIGGER PRICE
A. Advanced Real-Time Monitoring Dashboard Month 3 $17,500.00 B. HawkeZ Creator Content Production (12-piece/quarter) Month 4 $25,000.00 C. GIS and Geospatial Analytics Package Month 5 $12,500.00 D. Paid Media Management On activation 16% agency fee
E. Predictive Analytics and Forecasting Month 6 $10,000.00 39 5. Hourly Rate Schedule

LABOR CATEGORY NAMED ROLE HOLDER HOURLY RATE
Managing Director / Engagement Lead Peter Evans $250.00 Managing Director / Account Director Jacob Hanson $250.00 Creative Director Amanda Martinez $195.00
Vice President of Branding Emily Oldfather $195.00
VP of Media / Dir. of Paid Search Areen Mayelan $195.00 Director of Analytics Dan Consoli $165.00
Vice President, Hawke AI Randy Osborn $165.00
Account Manager Madison Henning $185.00
Director of Public Relations Strategy Kristen Plemon $145.00 Senior Copywriter (supporting bench) $145.00
Graphic Designer (supporting bench) $145.00
Video Producer (supporting bench) $145.00
Project Coordinator (supporting bench) $125.00
Spanish-Language Content Specialist (supporting bench) $145.00 All rates fully loaded (overhead ~35%, fringe ~25%, materials, communications, internal tooling). CIS translation billed at CIS standard DVBE rate, no Hawke markup.

6. Level of Effort Summary
The core engagement level of effort across the twelve- month period of performance is approximately 430 Hawke Media direct labor hours across the fourteen labor categories shown above, suppor ted by approximately 20 Continental Interpreting Services hours under the DVBE subcontract. This level of effort averages roughly 36 to 38 combined hours per month, consistent with the senior-le d strategic engagement posture the City described in Addendum No. 1 Q18 ("execution will be contractor-led, but the City PIO staff will be heavily involved in the approval and implementation phases"). The named principals deliver strategy, frameworks, governance architecture, training, dashboards, and the Five-Year Roadmap; City PIO and Multimedia Division staff lead day-to-day implementation us- ing the templates, work¬ows, and tools Hawke Media produces and transfers.

7. Assumptions and Exclusions

1. 2023 Plan source «les: The City of Carson will make the 2023 Strategic Communications and Marketing Plan available to Hawke Media in editable form at kickoff. Per Addendum No. 1, baseline datasets (historical social/web metrics) will be shared during the 40 discovery phase.

2. Contract term: Twelve months per Addendum No. 1 Q4, with the primary goal of having the strategic roadmap and initial frameworks completed by late 2026.

3. Hybrid data access model: Per Addendum No. 1, the City will provide internal reports and data exports for sensitive metrics; Hawke Media will use its own tools (Hawke AI, Hootsuite, Sprinklr, GA4) to pull public-facing data.

4. Contract O­cer approval cycle: Approvals return within ten business days on average. If average exceeds «fteen business days, the schedule extends proportionally.

5. CSU Dominguez Hills partnership: MOU executes by Month 6. If not, Task 4 pivots to evaluation and framework deliverable without student-led pilot.

6. CIS scope: Approximately 20 hours budgeted. Growth requires written Contract O­cer approval per §4.5 of Exhibit B.

7. Paid media pass-through: No paid media buying in core engagement. Optional Module D available at 16% agency fee.

8. Travel: No per-trip reimbursables budgeted. All travel priced fully loaded.

9. Federal taxes: Excluded, the City of Carson is federal-tax exempt per §E.

10. Prevailing wage: Marketing and communications services are outside public works scope of CA prevailing wage law.

11. 30-day termination protection: City pays only for milestones accepted in writing prior to termination effective date.

12. Data ownership: Per Addendum No. 1 Q14, the City retains full ownership of all data and hosting accounts. 8–9. Pricing Validity and Payment Terms
Pricing is binding for 90 days from the proposal due date per §E . All line items will be entered into PlanetBids ex- actly as shown. This Cost File is authoritative. Paym ent terms follow the Professional Services Agreement. Hawke Media supports modular payment milestones tied to deliverable acceptance gates per Addendum No. 1 Q24. 41 E X H I B I T A
Required Attachments and Client Reference List
This package satis«es all Required General Attachments identi«ed in §E of RFP 26-003 (not counted against the 20- page proposal limit) and the Client Reference List minimu m of three projects of similar scope and capacity com- pleted within the past three years.

1. Exhibit A Forms Package Index
# REQUIRED ATTACHMENT STATUS AUTHORITY
1 Bidder/Proposer A­davit, signed, notarized (UEI:

W9JULXZDMT43)
Attached; signed by Jacob Hanson,
Managing Director; notarized
§E (R-013)
2 Non-Collusion and Non-Discrimination A­davit Attached, signed §E (R-014) 3 Non-Federal Lobbyist A­davit Attached, signed §E (R-015) 4 Debarment and Suspension Certi«cation Attached, signed §E (R-016) 5 Insurance Endorsements Acknowledgment Attached (see §3) §E (R-017); §5.1 Ex B (R- 028–R-033)
6 Client Reference List (min. 3) Attached (see §2) §E (R-018) 7 CA Labor Code §3700 Certi«cation Attached, signed §E (R-019) 8 W-9 (TIN/EIN 46-3254493) Attached §E (R-020)
9 Modi«cations to Form Contract (Exhibit B) No modi«cations requested §E (R-021) 10 Addendum No. 1 Acknowledgment of Receipt Attached, signed Addendum No. 1

2. Client Reference List

2.1 Reference 1 — The Plug Drink

FIELD DETAIL
Client Name The Plug Drink
Point of Contact Ray Kim
Telephone (818) 271-9562
Location Los Angeles, California
42 Scope Paid media strategy, performance marketing, brand growth, creative production Relevance LA regional engagement, large-scale paid media activation, D2C communications Completion Window Within past 3 years

2.2 Reference 2 — Green Box Robotics

FIELD DETAIL
Client Name Green Box Robotics
Point of Contact Zack Johnson
Telephone (954) 854-0696
Scope Visual identity, UX/UI design, website development, brand architecture Relevance Closest direct scope match to Carson's Task 1 (brand identity, messaging architecture, visual identity, non- designer template deliverables)
Completion
Window
Within past 3 years

2.3 Reference 3 — EV Connect

FIELD DETAIL
Client Name EV Connect
Point of Contact Jordan Ramer
Telephone (888) 780-0062
Location El Segundo, California
Scope Public-interest energy infrastructure brand development, integrated marketing Relevance California HQ, public-mission brand, stakeholder communications Completion Window Within past 3 years

2.4 Alternate References
Alternate Reference A — Good hYOUman. Los Angeles-based outsourced CMO engagement; available as a Hawke Media reference on request. Provides corroboration of Haw ke Media's capacity to serve as an embedded strategic communications partner.
43 Alternate Reference B — Cook Center for Human Connection. Mark Welling, (801) 404-4432. Hawke Media deliv- ered integrated marketing and outreach services that gener ated 18 million veri«ed impressions, a 3:1 return on ad- vertising spend, and a 5x increase in application submissions.

3. Insurance Documentation (§5.1 of Exhibit B)

COVERAGE REQUIRED LIMIT STATUS
General Liability (ISO CGL) $1M per occurrence / $2M aggregate On «le Workers Comp + Employer's Liability $1M On «le; CA §3700 certi«ed Automotive Liability $1M per occurrence On «le
Professional Liability (E&O) $1M per claim / $1M aggregate, 5-year tail Pending; con«rmation in progress Insurer Rating A- or better, Class VII+ (Best's) Con«rmed

4. California Municipal Compliance Attestations
CA Labor Code §3700: Workers compensation maintained; certi«cation attached.

CA Public Records Act: All records subject to disclosure under CPRA and §6.1 retention.

DIR Prevailing Wage: Not required; marketing services outside public works scope.

CA Sales Tax: Separate line item; professional services typically exempt ($0.00 default).

Governing Law and Venue: California law; LA County Superior Court accepted per §7.1.

5. Addendum No. 1 — Acknowledgment of Receipt
Hawke Media acknowledges receipt of Addendum No. 1 (April 2, 2026) and a­rms all information has been consid- ered. Both required actions completed: signed acknowledgmen t included and electronic acknowledgment com- pleted in PlanetBids.

Authorized Signature: Jacob Hanson  |  Date: April 9, 2026  |  Title: Managing Director  |  Hawke Media, LLC

6. Signatory Authorization
All documents in this Exhibit A package are signed and dated by Jacob Hanson, Managing Director of Hawke Media, LLC, as the o­cer authorized to legally bind Hawke Media, LLC to the terms and commitments of this pro- posal per §E (R-003) of RFP 26-003.

Ready to Build Carson's
Modern Media Organization
Twenty-two miles from Carson City Hall. One contract. One invoice. One team.

Jacob Hanson, Managing Director
[email protected]  |  (310) 451-7295
Hawke Media, LLC
2415 Michigan Avenue, Santa Monica, CA 90404
hawkemedia.com

CONTRACT SERVICES AGREEMENT
By and Between

CITY OF CARSON
and

HAWKE MEDIA, LLC

01007.0001 2121751.1 -1-

AGREEMENT FOR CONTRACT SERVICES

BETWEEN THE CITY OF CARSON AND

HAWKE MEDIA, LLC
THIS AGREEMENT FOR CONTRACT SERVICES (herein “Agreement”) is made and entered into this ____ day of ________, 2026 by and between the CITY OF CARSON , a California municipal corporation (“City”) and HAWKE MEDIA, LLC, a California limited liability company (“Consultant”). City and Consultant are sometimes hereinafter individually referred to as “Party” and hereinafter collectively referred to as the “Parties.”

RECITALS
A. City has sought, by issuance of a Request for Proposals or Invitation for Bids, the performance of the services defined and described particularly in Article 1 of this Agreement.

B. Consultant, following submission of a proposal or bid for the performance of the services defined and described particularly in Article 1 of this Agreement, was selected by the City to perform those services.

C. Pursuant to the City of Carson’s Municipal Code, City has authority to enter into and execute this Agreement.

D. The Parties desire to formalize the selection of Consultant for performance of those services defined and described particularly in Article 1 of this Agreement and desire that the terms of that performance be as particularly defined and described herein.

OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the parties agree as follows:

ARTICLE 1. SERVICES OF CONSULTANT

1.1 Scope of Services.

In compliance with all terms and conditions of this Agreement, the Consultant shall provide those services specified in the “Scope of Services” attached hereto as Exhibit “A” and incorporated herein by this reference, which may be referred to herein as the “services” or “work” hereunder. As a material inducement to the City entering into this Agreement, Consultant represents and warrants that it has the qualifications, experience, and facilities necessary to properly perform the services required under this Agreement in a thorough, competent, and professional manner, and is experienced in performing the work and services contemplated herein. Consultant shall at all times faithf ully, competently and to the best of its ability, experience and talent, perform all services described herein. Consultant covenants that it shall follow the highest professional standards in performing the work and services required hereunder and that all materials will be both of good quality as well as fit for the purpose intended. For purposes of this Agreement, the phrase “highest professional standards” shall mean those

01007.0001 2121751.1 -2-
standards of practice recognized by one or more first -class firms performing similar work under similar circumstances.

1.2 Consultant’s Proposal.

The Scope of Service shall include the Consultant’s scope of work or bid which shall be incorporated herein by this reference as though fully set forth herein. In the event of any inconsistency between the terms of such proposal and this Agreement, the terms of this Agreement shall govern.

1.3 Compliance with Law.

Consultant shall keep itself informed concerning, and shall render all services hereunder in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental entity having jurisdiction in effect at the time service is rendered.

1.4 Licenses, Permits, Fees and Assessments.

Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement.

Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Consultant’s performance of the services required by this Agreement, and shall indemnify, defend and hold harmless City, its officers, employees or agents of City, against any such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City hereunder.

1.5 Familiarity with Work.

By executing this Agreement, Consultant warrants that Consultant (i) has thoroughly investigated and considered the scope of services to be performed, (ii) has carefully considered how the services should be performed, and (iii) fully understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. If the services involve work upon any site, Consultant warrants that Consultant has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of services hereunder. Should the Consultant discover any latent or unknown conditions, which will materially affect the performance of the services hereunder, Consultant shall immediately inform the City of such fact and shall not proceed except at Consultant’s risk until written instructions are received from the Contract Officer.

1.6 Care of Work.

The Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City’s own negligence.

01007.0001 2121751.1 -3-

1.7 Further Responsibilities of Parties.

Both parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both parties agree to act in good faith to execute all instruments, prepare all documents and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible for the service of the other.

1.8 Additional Services.

City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written order is first given by the Contract Officer to the Consultant, incorporating therein any adjustment in (i) the Contract Sum for the actual costs of the extra work, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Consultant. Any increase in compensation of up to ten percent (10%) of the Contract Sum or $25,000, whichever is less; or, in the time to perform of up to one hundred eighty (180) days, may be approved by the Contract Officer. Any greater increases, taken either separately or cumulatively, must be approved by the City Council. It is expressly understood by Consultant that the provisions of this Section shall not apply to services specifically set forth in the Scope of Services. Consultant hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Services may be more costly or time consuming than Consultant anticipates and that Consultant shall not be entitled to additional compensation therefor. City may in its sole and absolute discretion have similar work done by other contractors. No claims for an increase in the Contract Sum or time for performance shall be valid unless the procedures established in this Section are followed.

1.9 Special Requirements.

Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in the “Special Requirements” attached hereto as Exhibit “B” and incorporated herein by this reference. In the event of a conflict between the provisions of Exhibit “B” and any other provisions of this Agreement, the provisions of Exhibit “B” shall govern.

ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.

2.1 Contract Sum.

Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed Seventy Nine Thousand Five Hundred Dollars and Zero Cents ($79,500.00) (the “Contract Sum”), unless additional compensation is approved pursuant to Section 1.8.

01007.0001 2121751.1 -4-

2.2 Method of Compensation.

The method of compensation may include: (i) a lump sum payment upon completion; (ii) payment in accordance with specified tasks or the percentage of completion of the services; (iii) payment for time and materials based upon the Consultant’s rates as specified in the Schedule of Compensation, provided that (a) time estimates are provided for the performance of sub tasks, (b) contract retention is maintained, and (c) the Contract Sum is not exceeded; or (iv) such other methods as may be specified in the Schedule of Compensation.

2.3 Reimbursable Expenses.

Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5, and only if specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Consultant at all project meetings reasonably deemed necessary by the City.

Coordination of the performance of the work with City is a critical component of the services. If Consultant is required to attend additional meetings to facilitate such coordination, Consultant shall not be entitled to any additional compensation for attending said meetings.

2.4 Invoices.

Each month Consultant shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month in a form approved by City’s Director of Finance. By submitting an invoice for payment under this Agreement, Consultant is certifying compliance with all provisions of the Agreement. The invoice shall detail charges for all necessary and actual expenses by the following categories: labor (by sub -category), travel, materials, equipment, supplies, and sub-contractor contracts. Sub-contractor charges shall also be detailed by such categories. Consultant shall not invoice City for any duplicate services performed by more than one person.

City shall independently review each invoice submitted by the Consultant to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. Except as to any charges for work performed or expenses incurred by Consultant which are disputed by City, or as provided in Section 7.3, City will use its best efforts to cause Consultant to be paid within forty -five (45) days of receipt of Consultant’s correct and undisputed invoice; however, Consultant acknowledges and agrees that due to City warrant run procedures, the City cannot guarantee that payment will occur within this time period. In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Consultant for correction and resubmission. Review and payment by City for any invoice provided by the Consultant shall not constitute a waiver of any rights or remedies provided herein or any applicable law.

2.5 Waiver.

Payment to Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Consultant.

01007.0001 2121751.1 -5-
ARTICLE 3. PERFORMANCE SCHEDULE

3.1 Time of Essence.

Time is of the essence in the performance of this Agreement.

3.2 Schedule of Performance.

Consultant shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the “Schedule of Performance” attached hereto as Exhibit “D” and incorporated herein by this reference. When requested by the Consultant, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer but not exceeding one hundred eighty (180) days cumulatively.

3.3 Force Majeure.

The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Consultant, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall Consultant be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Consultant’s sole remedy being extension of the Agreement pursuant to this Section.

3.4 Term.

Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until completion of the services but not exceeding one (1) year from the date hereof, except as otherwise provided in the Schedule of Performance ( Exhibit “D”).

ARTICLE 4. COORDINATION OF WORK

4.1 Representatives and Personnel of Consultant.

The following principals of Consultant (“Principals”) are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith:

Jacob Hanson Managing Director Commented [PS1]: Confirm Consultant’s representative.

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(Name) (Title)

(Name) (Title)

(Name) (Title)
It is expressly understood that the experience, knowledge, capability and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement.

Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. All personnel of Consultant, and any authorized agents, shall at all times be under the exclusive direction and control of the Principals. For purposes of this Agreement, the foregoing Principals may not be replaced nor may their responsibilities be substantially reduced by Consultant without the express written approval of City. Additionally, Consultant shall utilize only competent personnel to perform services pursuant to this Agreement. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant’s staff and subcontractors, if any, assigned to perform the services required under this Agreement.

Consultant shall notify City of any changes in Consultant’s staff and subcontractors, if any, assigned to perform the services required under this Agreement, prior to and during any such performance.

4.2 Status of Consultant.

Consultant shall have no authority to bind City in any manner, or to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. Consultant shall not at any time or in any manner represent that Consultant or any of Consultant’s officers, employees, or agents are in any manner officials, officers, employees or agents of City. Neither Consultant, nor any of Consultant’s officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Consultant expressly waives any claim Consultant may have to any such rights.

4.3 Contract Officer.

The Contract Officer shall be Margie Revilla, Public Information Manager, or as otherwise designated by the City Manager . It shall be the Consultant’s responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Consultant shall refer any decisions which must be made by City to the Contract Officer.

Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority, if specified in writing by the City Manager, to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement.

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4.4 Independent Consultant.

Neither the City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or control of Consultant’s employees, servants, representatives or agents, or in fixing their number, compensation or hours of service. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Consultant in its business or otherwise or a joint venturer or a member of any joint enterprise with Consultant.

4.5 Prohibition Against Subcontracting or Assignment.

The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for the City to enter into this Agreement. Therefore, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Consultant, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release the Consultant or any surety of Consultant of any liability hereunder without the express consent of City.

ARTICLE 5. INSURANCE AND INDEMNIFICATION

5.1 Insurance Coverages.

The Consultant shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to City, during the entire term of this Agreement including any extension thereof, the following policies of insurance which shall cover all elected and appointed officers, employees and agents of City:
(a) General Liability Insurance ( Coverage Form ISO CGL CG 00 01 or equivalent). A policy of comprehensive general liability insurance written on a per occurrence basis for bodily injury, personal injury and property damage. The policy of insurance shall be in an amount not less than $1,000,000.00 per occurrence or if a general aggregate limit is used, then the general aggregate limit shall be twice the occurrence limit. (b) Worker’s Compensation Insurance . A policy of worker’s compensation insurance in such amount as will fully comply with the laws of the State of California and which shall indemnify, insure and provide legal defense for the Consultant against any loss, claim or damage arising from any injuries or occupational diseases occurring to any worker employed by Commented [PS2]: Confirm approved by risk management. I saw professional liability is pending-confirmation in progress. Lets confirm that as well.

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or any persons retained by the Consultant in the course of carrying out the work or services contemplated in this Agreement , with Employer’s Liability insurance coverage limits of at least $1,000,000.00.
(c) Automotive Insurance ( Coverage Form ISO CA 00 01 including “any auto” and endorsement CA 0025 or equivalent) . A policy of comprehensive automobile liability insurance written on a per occurrence for bodily injury and property damage in an amount not less than $1,000,000. Said policy shall include coverage for owned, non -owned, leased, hired cars and any automobile.
(d) Professional Liability . Professional liability insurance appropriate to the Consultant’s profession, as determined by the City’s Risk Manager, provided that the limits shall be no less than $1,000,000 per claim and no less than $1,000,000 general aggregate . This coverage may be written on a “claims made” basis, and must include coverage for contractual liability. The professional liability insurance required by this Agreement must be endorsed to be applicable to claims based upon, arising out of or related to services performed under this Agreement. The insurance must be maintained for at least 5 consecutive years following the completion of Consultant’s services or the termination of this Agreement. During this additional 5-year period, Consultant shall annually and upon request of the City submit written evidence of this continuous coverage.
(e) Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall include all of the requirements stated herein.
(f) Additional Insurance. Policies of such other insurance, as may be required in the Special Requirements in Exhibit “B”.
(g) Broader Coverages and Higher Limits . Notwithstanding anything else herein to the contrary, if Consultant maintains broader coverages and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverages and/or higher limits maintained by Consultant.

5.2 General Insurance Requirements.

All of the above policies of insurance shall be primary insurance and shall name the City, its elected and appointed officers, employees and agents as additional insureds and any insurance maintained by City or its officers, employees or agents may apply in excess of, and not contribute with Consultant’s insurance. The insurer is deemed hereof to waive all rights of subrogation and contribution it may have against the City, its officers, employees and agents and their respective insurers. Moreover, the insurance policy must specify that where the primary insured does not satisfy the self -insured retention, any additional insured may satisfy the self - insured retention.

All of said policies of insurance shall provide that said insurance may not be amended or cancelled by the insurer or any party hereto without providing thirty (30) days prior written notice by certified mail return receipt requested to the City. In the event any of said policies of

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insurance are cancelled, the Consultant shall, prior to the cancellation date, submit new evidence of insurance in conformance with Section 5.1 to the Contract Officer.

No work or services under this Agreement shall commence until the Consultant has provided the City with Certificates of Insurance, additional insured endorsement forms or appropriate insurance binders evidencing the above insurance coverages and said Certificates of Insurance or binders are approved by the City. City reserves the right to inspect complete, certified copies of and endorsements to all required insurance policies at any time. Any failure to comply with the reporting or other provisions of the policies including breaches or warranties shall not affect coverage provided to City.

All certificates shall name the City as additional insured (providing the appropriate endorsement) and shall conform to the following “cancellation” notice:

CANCELLATION:

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE

CANCELLED BEFORE THE EXPIRATION DATED

THEREOF, THE ISSUING COMPANY SHALL MAIL THIRTY
(30)-DAY ADVANCE WRITTEN NOTICE TO CERTIFICATE
HOLDER NAMED HEREIN.
[to be initialed] ______________
Consultant Initials
City, its respective elected and appointed officers, directors, officials, employees, agents and volunteers are to be covered as additional insureds as respects: liability arising out of activities Consultant performs; products and completed operations of Consultant; premises owned, occupied or used by Consultant; or any automobiles owned, leased, hired or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded to City, and their respective elected and appointed officers, officials, employees or volunteers.

Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

Any deductibles or self -insured retentions must be declared to and approved by City. At the option of City, either the insurer shall reduce or eliminate such deductibles or self -insured retentions as respects City or its respective elected or appointed officers, officials, employees and volunteers or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims. The Consultant agrees that the requirement to provide insurance shall not be construed as limiting in any way the extent to which the Consultant may be held responsible for the payment of damages to any persons or property resulting from the Consultant’s activities or the activities of any person or persons for which the Consultant is otherwise responsible nor shall it limit the Consultant’s indemnification liabilities as provided in Section 5.3.

In the event the Consultant subcontracts any portion of the work in compliance with Section 4.5 of this Agreement, the contract between the Consultant and such subcontractor shall require the subcontractor to maintain the same policies of insurance that the Consultant is

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required to maintain pursuant to Section 5.1, and such certificates and endorsements shall be provided to City.

5.3 Indemnification.

To the full extent permitted by law, Consultant agrees to indemnify, defend and hold harmless the City, its officers, employees and agents (“Indemnified Parties”) against, and will hold and save them and each of them harmless from, any and all actions, either judicial, administrative, arbitration or regulatory claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein “claims or liabilities”) that may be asserted or claimed by any person, firm or entity arising out of or in connection with the negligent performance of the work, operations or activities provided herein of Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or entity for which Consultant is legally liable (“indemnitors”), or arising from Consultant’s or indemnitors’ reckless or willful misconduct, or arising from Consultant’s or indemnitors’ negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement, and in connection therewith:
(a) Consultant will defend any action or actions filed in connection with any of said claims or liabilities and will pay all costs and expenses, including legal costs and attorneys’ fees incurred in connection therewith;
(b) Consultant will promptly pay any judgment rendered against the City, its officers, agents or employees for any such claims or liabilities arising out of or in connection with the negligent performance of or failure to perform such work, operations or activities of Consultant hereunder; and Consultant agrees to save and hold the City, its officers, agents, and employees harmless therefrom;
(c) In the event the City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Consultant for such damages or other claims arising out of or in connection with the negligent performance of or failure to perform the work, operation or activities of Consultant hereunder, Consultant agrees to pay to the City, its officers, agents or employees, any and all costs and expenses incurred by the City, its officers, agents or employees in such action or proceeding, including but not limited to, legal costs and attorneys’ fees.

Consultant shall incorporate similar indemnity agreements with its subcontractors and if it fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and failure of City to monitor compliance with these provisions shall not be a waiver hereof. This indemnification includes claims or liabilities arising from any negligent or wrongful act, error or omission, or reckless or willful misconduct of Consultant in the performance of professional services hereunder. The provisions of this Section do not apply to claims or liabilities occurring as a result of City’s sole negligence or willful acts or omissions, but, to the fullest extent permitted by law, shall apply to claims and liabilities resulting in part from City’s negligence, except that design professionals’ indemnity hereunder shall be limited to claims and liabilities arising out of the negligence, recklessness or willful misconduct of the design professional. The

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indemnity obligation shall be binding on successors and assigns of Consultant and shall survive termination of this Agreement.

5.4 Sufficiency of Insurer.

Insurance required by this Agreement shall be satisfactory only if issued by companies qualified to do business in California, rated “A -” or better in the most recent edition of Best Rating Guide, The Key Rating Guide or in the Federal Register, and only if they are of a financial category Class VII or better, unless such requirements are waived by the Risk Manager of the City (“Risk Manager”) due to unique circumstances. If this Agreement continues for more than 3 years duration, or in the event the risk manager determines that the work or services to be performed under this Agreement creates an increased or decreased risk of loss to the City, the Consultant agrees that the minimum limits of the insurance policies may be changed accordingly upon receipt of written notice from the Risk Manager.

ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION

6.1 Records.

Consultant shall keep, and require subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports, studies or other documents relating to the disbursements charged to City and services performed hereunder (the “books and records”), as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services. Any and all such documents shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit and make records and transcripts from such records. Such records shall be maintained for a period of three (3) years following completion of the services hereunder, and the City shall have access to such records in the event any audit is required. In the event of dissolution of Consultant’s business, custody of the books and records may be given to City, and access shall be provided by Consultant’s successor in interest. Notwithstanding the above, the Consultant shall fully cooperate with the City in providing access to the books and records if a public records request is made and disclosure is required by law including but not limited to the California Public Records Act.

6.2 Reports.

Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost of work and services to be performed pursuant to this Agreement. For this reason, Consultant agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the work or services contemplated herein or, if Consultant is providing design services, the cost of the project being designed, Consultant shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the

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estimated increased or decreased cost related thereto and, if Consultant is providing design services, the estimated increased or decreased cost estimate for the project being designed.

6.3 Ownership of Documents.

All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents and other materials (the “documents and materials”) prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement shall be the property of City and shall be delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the documents and materials hereunder. Any use, reuse or assignment of such completed documents for other projects and/or use of uncompleted documents without specific written authorization by the Consultant will be at the City’s sole risk and without liability to Consultant, and Consultant’s guarantee and warranties shall not extend to such use, reuse or assignment. Consultant may retain copies of such documents for its own use. Consultant shall have the right to use the concepts embodied therein.

All subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages resulting therefrom. Moreover, with respect to any documents and materials that may qualify as “works made for hire” as defined in 17 U.S.C. § 101, such documents and materials are hereby deemed “works made for hire” for the City.

6.4 Confidentiality and Release of Information.
(a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the Contract Officer.
(b) Consultant, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the Contract Officer or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered “voluntary” provided Consultant gives City notice of such court order or subpoena. (c) If Consultant, or any officer, employee, agent or subcontractor of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorneys fees, caused by or incurred as a result of Consultant’s conduct. (d) Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, inte rrogatories, request for admiss ions or other discovery request, court order or subpoena from any party regarding this Agreement and the work

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performed there under. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.

ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION

7.1 California Law.

This Agreement shall be interpreted, construed and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Los Angeles, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in the County of Los Angeles, State of California.

7.2 Disputes; Default.

In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default. Instead, the City may give notice to Consultant of the default and the reasons for the default. The notice shall include the timeframe in which Consultant may cure the default. This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if circumstances warrant. During the period of time that Consultant is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Consultant does not cure the default, the City may take necessary steps to terminate this Agreement under this Article. Any failure on the part of the City to give notice of the Consultant’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement.

7.3 Retention of Funds.

Consultant hereby authorizes City to deduct from any amount payable to Consultant (whether or not arising out of this Agreement) (i) any amounts the payment of which may be in dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by reason of Consultant’s acts or omissions in performing or failing to perform Consultant’s obligation under this Agreement. In the event that any claim is made by a third party, the amount or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear to be the basis for a claim of lien, City may withhold from any payment due, without liability for interest because of such withholding, an amount sufficient to cover such claim. The failure of City to exercise such right to deduct or to withhold shall not, however, affect the obligations of the Consultant to insure, indemnify, and protect City as elsewhere provided herein.

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7.4 Waiver.

Waiver by any party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a waiver of any subsequent breach or violation of any provision of this Agreement.

Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by a non -defaulting party on any default shall impair such right or remedy or be construed as a waiver. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.

7.5 Rights and Remedies are Cumulative.

Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party.

7.6 Legal Action.

In addition to any other rights or remedies, either party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary provision herein, Consultant shall file a statutory claim pursuant to Government Code Sections 905 et. seq. and 910 et. seq., in order to pursue a legal action under this Agreement.

7.7 Termination Prior to Expiration of Term.

This Section shall govern any termination of this Agreement except as specifically provided in the following Section for termination for cause. The City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days’ written notice to Consultant, except that where termination is due to the fault of the Consultant, the period of notice may be such shorter time as may be determined by the Contract Officer. In addition, Consultant may terminate this Agreement if and on ly if all of the following criteria are met: (i) City is in default under the terms of this Agreement; (ii) Consultant has given City thirty (30) days’ written notice (or longer, if circumstances warrant) of the default and the reasons for the default; and (iii) City has failed to cure the default within said cure period. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Except where the Consultant has initiated termination, the Consultant shall be entitled to compensation for all services rendered prior to the effective date o f the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. In the event the Consultant has initiated termination, the Consultant shall be entitled to compensation only for the reasonable

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value of the work product actually produced hereunder. In the event of City’s termination without cause pursuant to this Section, the City need not provide the Consultant with the opportunity to cure pursuant to Section 7.2.

7.8 Termination for Default of Consultant.

If termination is due to the failure of the Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over the work and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Consultant for the purpose of set -off or partial payment of the amounts owed by the City therefor.

7.9 Attorneys’ Fees.

If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorney’s fees. Attorney’s fees shall include attorney’s fees on any appeal, and in addition a party entitled to attorney’s fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment.

ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION

8.1 Non-liability of City Officers and Employees.

No officer or employee of the City shall be personally liable to the Consultant, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Consultant or to its successor, or for breach of any obligation of the terms of this Agreement.

8.2 Conflict of Interest.

Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant’s performance of services under this Agreement. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the Contract Officer. Consultant agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement.

No officer or employee of the City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the

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Agreement which affects her/his financial interest or the financial interest of any corporation, partnership or association in which (s)he is, directly or indirectly, interested, in violation of any State statute or regulation. The Consultant warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement.

8.3 Covenant Against Discrimination.

Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class.

8.4 Unauthorized Aliens.

Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq. , as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ such unauthorized aliens for the performance of work and/or services covered by this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys’ fees, incurred by City.

ARTICLE 9. MISCELLANEOUS PROVISIONS

9.1 Notices.

Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first -class mail, in the case of the City, to the City Manager and to the attention of the Contract Officer (with her/his name and City title), City of Carson, 701 East Carson, Carson, California 90745 and in the case of the Consultant, to the person(s) at the address designated on the execution page of this Agreement. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated at the time personally delivered or in seventy -two (72) hours from the time of mailing if mailed as provided in this Section.

9.2 Interpretation.

The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.

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9.3 Counterparts.

This Agreement may be executed in any number of counterparts and each of such counterparts shall for all purposes be deemed to be an original, whether the signatures are originals, electronic, facsimiles or digital. All such counterparts shall together constitute but one and the same Agreement.

9.4 Integration; Amendment.

This Agreement including the attachments hereto is the entire, complete and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the parties, and none shall be used to interpret this Agreement. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Consultant and by the City Council. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.

9.5 Severability.

In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless.

9.6 Warranty & Representation of Non-Collusion.

No official, officer, or employee of City has any financial interest, direct or indirect, in this Agreement, nor shall any official, officer, or employee of City participate in any decision relating to this Agreement which may affect his/her financial interest or the financial interest of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in v iolation of any State or municipal statute or regulation. The determination of “financial interest” shall be consistent with State law and shall not include interests found to be “remote” or “non -interests” pursuant to Government Code Sections 1091 or 1091.5. Consultant warrants and represents that it has not paid or given, and will not pay or give, to any third party including, but not limited to, any City official, officer, or employee, any money, consideration, or other thing of value as a result or cons equence of obtaining or being awarded any agreement.

Consultant further warrants and represents that (s)he/it has not engaged in any act(s), omission(s), or other conduct or collusion that would result in the payment of any money, consideration, or other thing of value to any third party including, but not limited to, any City official, officer, or employee, as a result of consequence of obtaining or being awarded any agreement. Consultant is aware of and understands that any such act(s), omission(s) or oth er

01007.0001 2121751.1 -18-
conduct resulting in such payment of money, consideration, or other thing of value will render this Agreement void and of no force or effect.

Consultant’s Authorized Initials _______

9.7 Corporate Authority.

The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties. [SIGNATURES ON FOLLOWING PAGE]

01007.0001 2121751.1 -19-
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first-above written.

CITY:

CITY OF CARSON, a municipal corporation

Lula Davis-Holmes, Mayor
ATTEST:

Dr. Khaleah K. Bradshaw, City Clerk
APPROVED AS TO FORM:

ALESHIRE & WYNDER, LLP

Sunny K. Soltani, City Attorney
[pks]
CONSULTANT:

HAWKE MEDIA, LLC, a California limited
liability company
By:

Name:

Title:

By:

Name:

Title:

Address: 2415 Michigan Avenue
Santa Monica, California 90804
If Consultant is a limited liability company, any one of the following options will satisfy City’s signature requirements pursuant to the Corporations Code. Option A: One signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. Option B: Signatures required from two managers unless the LLC is managed by one manager per its articles of organization, in which case only one signature from that manager is required. Option C: One signature required from any member unless the LLC is manager -managed per its articles of organization. Option D: One signature required from any manager if the LLC is manager -managed per its articles of organization. CONTRACTOR’S SIGNATURES

SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS

MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONTRACTOR ’S BUSINESS ENTITY.

01007.0001 2121751.1 A-1
EXHIBIT “A”

SCOPE OF SERVICES
I. Consultant will perform the following Services:

A. Consultant shall develop and implement a comprehensive Five -Year Strategic Communications, City Television, Digital Media Innovation, and Integrated Marketing Roadmap that positions the City of Carson as a modern municipal media organization. Consultant shall create a unified, citywide communications strategy governing both internal and external communications across elected officials, executive leadership, departments, and affiliated bodies, while advancing high -quality, accessible, and engaging content across television, digital, and merging platforms. The scope includes evaluating and expanding City-owned broadcast channels, streaming platforms, and original content production; strengthening brand identity, transparency, and public trust; supporting economic development and tourism; enhancing crisis communications; and ensuring accessibility, multilingual reach, and data -driven decision -making.

The Roadmap shall reflect national municipal best practices while being tailored to Carson’s unique governance structure, diversity, and identity as the “Jewel of the South Bay.”
B. Five-Year Roadmap Phase Structure
TASK 1: FOUNDATION, ASSESSMENT, AND BRAND ASSET VALIDATION

1. Brand and Communications Assessment
(a) Organization-wide brand identity assessment
(b) Communications and marketing inventory across all departments (c) Evaluation of existing workflows and approval structures

2. Brand Asset Validation Requirements
(a) Evaluate and provide recommendations regarding:
(i) ADA and digital accessibility compliance (WCAG
standards)
(ii) Multilingual adaptability, including Spanish and other priority languages
(iii) Regional and national media representation gaps
(iv) Earned vs. Owned vs. Social media presence benchmarking against peer cities

01007.0001 2121751.1 A-2
(v) Regional media engagement strategy to increase placement and coverage

3. Brand Messaging and Architecture
(a) Consultant shall develop:
(i) A social media messaging matrix (captions, hashtags, campaign slogans)
(ii) Tone guidance including “Do/Don’t” standards for:
(A) Celebratory messaging
(B) Official announcements
(C) Emergency and crisis communications

4. Governance and Intake Framework
(a) Citywide intake and review workflow for communications and branding requests
(b) Department submission process
(c) Approval routing and service-level timelines
(d) Alignment with Multimedia Division and City Manager’s Office TASK 2: STRATEGIC POSITIONING AND GLOBAL EVENTS READINESS

1. Global Event Positioning Strategy
(a) Messaging strategy for global and national events
(b) Crisis-response and rapid -response messaging protocols; Social media misinformation and rumor response guidance
(c) Live, delayed, and on-demand programming guidance
(d) Cross-platform distribution plans (TV, YouTube, social, website)

2. Tourism and Digital Place-Making Strategy
(a) Platform-by-platform strategy requirements:
(i) Instagram strategy
(ii) TikTok strategy

01007.0001 2121751.1 A-3
(iii) Youtube Strategy
(iv) LinkedIn Strategy
(v) City App Strategy
(vi) Facebook Strategy
(b) Required components:
(i) Short-form video strategy (Reels, TikTok, Shorts)
(ii) Creator and influencer partnership guidance
(iii) Recommended content cadence (daily, weekly, monthly)

3. Leadership and Government Communications
(a) The roadmap must include communication strategies tailored to:
(i) Mayor and Council communications
(ii) Executive leadership messaging
(iii) Department-level operational communications
(iv) Community meeting and public hearing communications TASK 3: IMPLEMENTATION, ASSET DEVELOPMENT, AND TRAINING

1. High-Priority Asset Development
(a) All deliverables must:
(i) Be provided in fully editable formats
(ii) Be owned by the City of Carson
(iii) Include templates usable by non-design staff
(iv) Assets shall be suitable for both broadcast television and digital distribution
(b) Assets may include:
(i) Social media templates
(ii) Presentation templates
(iii) Video graphics packages

01007.0001 2121751.1 A-4
(iv) Broadcast motion graphics and lower-third packages (v) Standardized on-screen branding for meetings and events (vi) Campaign toolkits
(vii) Press Release templates

2. Workface Training and Adoption
(a) Social media and communications training for staff
(b) Crisis communications training
(c) Elected official communications support guidance
TASK 4: MEDIA INNOVATION, EXPANSION, AND PARTNERSHIPS

1. Consultant shall:
(a) Evaluate emerging technologies (AR, VR, immersive media) (b) Pilot virtual tours and digital experiences
(c) Develop interactive campaigns and digital tools
(d) Expand City video programming and storytelling
(e) Partner with universities, tech organizations, and media producers

2. Community engagement initiatives may include:
(a) Crowdsourced media projects
(b) Youth and student content initiatives
(c) AR-enhanced civic education experiences
TASK 5: MEASUREMENT, LEGACY, AND POST-EVENT SUSTAINABILITY

1. Performance Measurement and Reporting
(a) Consultant shall develop:
(i) Monthly or quarterly reporting templates
(ii) Pre-event baseline measurement
(iii) During-event real-time metrics

01007.0001 2121751.1 A-5
(iv) Post-event impact and legacy measurement models
(v) Television viewership metrics (where available)

2. Post-Event Legacy Strategy
(a) Roadmap shall define:
(i) How assets and messaging remain usable beyond major events
(ii) How community engagement momentum is sustained
(iii) Long-term brand and economic impact measurement
C. Digital Presence and Social Media Management

1. Consultant shall implement:
(a) Comprehensive content calendars
(b) DEI and cultural recognition calendars
(c) Social listening using tools such as Hootsuite
(d) Community engagement and customer service protocols (e) Live streaming standards
(f) Influencer and community partner collaboration
(g) Accessibility-compliant content standards
(h) Municipal television content planning and scheduling (i) Live and recorded broadcast standards
(j) Cross-promotion between television and social platforms D. Internal Communications and Organizational Alignment

1. Consultant shall create communications frameworks addressing:
(a) Mayor and Council communications strategy
(b) Executive leadership communications alignment
(c) Department and division communications coordination (d) Crisis escalation and approval protocols

01007.0001 2121751.1 A-6
(e) Brand ambassador program development
II. As part of the Services, Consultant will prepare and deliver the following tangible work products to the City:

A. Five-Year Strategic Communications Roadmap
B. Brand and messaging architecture
C. Platform-specific social media strategies
D. Media innovation pilot frameworks
E. Training materials and governance standards
F. Measurement and reporting dashboards
G. GAP analysis of City’s current communications strategies H. KPI dashboards and reporting models
III. In addition to the requirements of Section 6.2, during performance of the Services, Consultant will keep the City appraised of the status of performance by delivering the following status reports:

A. As requested by the Contract Officer.

IV. All work product is subject to review and acceptance by the City, and must be revised by the Consultant without additional charge to the City until found satisfactory and accepted by City.

V. Consultant will utilize the following personnel to accomplish the Services:

A. Erik Huberman, CEO & Founder
B. Peter Evans, Group Managing Director, Client Strategy C. Jacob Hanson, Managing Director
D. Amanda Martinez, Creative Director
E. Dan Consoli, Director of Analytics
F. Emily Oldfather, VP of Branding
G. Randy Osborn, VP, Hawke AI
H. Areen Mayelan, VP of Media/Director of Paid Search

01007.0001 2121751.1 A-7
I. Kristen Plemon, Director of PR Strategy
J. Madison Henning, Account Manger
K. Continental Interpreting Services, Inc. (Subcontractor to provide certified Spanish and Tagalog written translation)

1. Stephanie Fiorito, Vice President

01007.0001 2121751.1 B-1
EXHIBIT “B”

SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
[not applicable]

01007.0001 2121751.1 C-1
EXHIBIT “C”

SCHEDULE OF COMPENSATION
I. Consultant shall perform the following tasks at the following rates:

SOW Task/ WBS Element Lead Principal Lump-Sum Price
Task 1: Brand Identity Assessment &
Governance
Emily Oldfather (VP Branding) $19,500.00
Task 2: Strategic Positioning & Place -
Making
Peter Evans (Engagement Lead) $19,500.00
Task 3: Asset Production & Training Amanda Martinez (Creative Director)
$14,500.00
Task 4: Innovation & Emerging Technology Randy Osborn (VP HawkeAI) $8,000.00 Task 5: Measurement, Reporting &
Roadmap
Dan Consoli (Analytics) / Peter
Evans
$15,000.00
Subtotal: Hawkins Media Direct Labor $76,500.00
Subcontractor: Continental Interpreting
Services
Jacob Hanson (oversight) $3,000.00
Total Pricing: $79,500.00

II. Within the budgeted amounts for each Task, and with the approval of the Contract Officer, funds may be shifted from one Task sub -budget to another so long as the Contract Sum is not exceeded per Section 2.1, unless Additional Services are approved per Section 1.8.

III. The City will compensate Consultant for the Services performed upon submission of a valid invoice. Each invoice is to include:

A. Line items for all personnel describing the work performed, the number of hours worked, and the hourly rate.

B. Line items for all materials and equipment properly charged to the Services.

C. Line items for all other approved reimbursable expenses claimed, with supporting documentation.

D. Line items for all approved subcontractor labor, supplies, equipment, materials, and travel properly charged to the Services.

01007.0001 2121751.1 C-2
IV. The total compensation for the Services shall not exceed $79,500.00 as provided in Section 2.1 of this Agreement.

V. The Consultant’s billing rates for all personnel and optional modules are attached as Exhibit C-1.

01007.0001 2121751.1 C-3

EXHIBIT C-1
CONSULTANT’S BILLING RATES

OPTIONAL VALUE-ADDED MODULES

01007.0001 2121751.1 D-1
EXHIBIT “D”

SCHEDULE OF PERFORMANCE
I. Consultant shall perform all services timely in accordance with the following schedule:

01007.0001 2121751.1 D-2

II. Consultant shall deliver the following tangible work products to the City by the following dates.

A.

III. The Contract Officer may approve extensions for performance of the services in accordance with Section 3.2.

Commented [PS3]: Above are the phase implementations
timeline. Do we want specific dates when deliverables are due? Like Roadmap, brand architecture, trainin gmaterials, etc?

CITY OF CARSON
File #: Version:

Report to City Council, Successor Agency, andHousing Authority Tuesday, May 5, 2026, 5:00 PM
CONSENT 24. To: City Council, Successor Agency, and Housing Authority From: Joy Simarago, Deputy City Clerk CCO Administration Subject: ANNUAL REPORT - REGISTERED LOBBYISTS (CITY COUNCIL) I. SUMMARY
This item is on the agenda pursuant to Chapter 3.5 (Lobbyist Registration) § 2357 (Duties of the City Clerk) of the Carson Municipal Code. In May of each year, City Clerk shall file an annual report with the City Council, compiling information filed by lobbyists who registered or re-registered with the City by April 2026.

Below is the list of lobbyists who are currently registered with the City:

1. Gabriela Medina
Client(s):

SoCalGas
Southern California Gas Company

2. Henry Barzotti, Nielsen Merksamer Parrinello Gross & Leoni LLP Client(s):

Phillips 66 – Carson refinery closure and redevelopment

3. Nik Weinberg-Lynn, Nielsen Merksamer Parrinello Gross & Leoni LLP Client(s):

Phillips 66 – Carson refinery closure and redevelopment

4. Heather Crossner, Politicom Law LLP
Client(s):

Phillips 66 – Refinery Redevelopment
701 East Carson Street

5. Tom Marshall, Politicom Law LLP
Client(s):

Phillips 66 – Refinery Redevelopment

6. Dan Sachs, Politicom Law LLP
Client(s):

Phillips 66 – Refinery Redevelopment

7. Mike P. Murchison, Murchison Consulting Inc.

Client(s):

Not listed

8. John Edmond, Edmond Group LLC
Client(s):

NAIOP SoCal – Commercial real estate development matters

9. Victor Ibarra, Nielsen Merksamer Parrinello Gross & Leoni LLP Client(s):

Marathon Petroleum Corporation and its Subsidiaries - Carson Benefits Agreement and Carson Beautification Agreement, Carson Oil Tax, Right of Way Agreements, Street Improvements, LAR Air Monitoring System, Carson Emergency Notification System, Daily maintenance issues

10. Ramine S. Ross
Client(s):

Western States Petroleum Association – Carson Pipeline Ordinance

11. Marc Mitchell, Mitchell Public Affairs Inc.

Client(s):

PBF Energy – Pipeline Agreement

12. Ben Oakley, Western States Petroleum Association
Client(s):

Not listed

13. Patty J. Senecal
Client(s):

Western States Petroleum Association – Pipeline Franchise

14. Edgar Khalatian, Mayer Brown LLP
Client(s):

VESI 27 LLC – CUP No. 1128-23, DOR No. 1935-23, DA No. 33-23

15. Nedda Mahrou, Mayer Brown LLP
Client(s):

VESI 27 LLC - CUP No. 1128-23, DOR No. 1935-23, DA No. 33-23

16. Violet Flocks, Mayer Brown LLP
Client(s):

VESI 27 LLC – CUP No. 1128-23, DOR No. 1935-23, DA No. 33-23

17. Jerome Horton, Strategic Advocates, LLC
Client(s):

Calitica – Energy conservation

18. Joshua Leite, Politicom Law LLP
Client(s):

Phillips 66 – Refinery redevelopment

19. Gabe Kramer, Marathon Communications
Client(s):

Arevon – Avocet Project CUP
Ormat – Griffith Project CUP and PA

20. Richard Lichtenstein, Marathon Communications
Client(s):

Arevon – Avocet Project CUP
Ormat – Griffith Project CUP and PA

21. Anna Shaver, Marathon Communications
Client(s):

Arevon – Avocet Project CUP
Ormat – Griffith Project CUP and PA
II. RECOMMENDATION
RECEIVE and FILE.

III. ALTERNATIVES
None.

IV. BACKGROUND
Pursuant to Carson Municipal Code (CMC) § 2357 Duties of the City Clerk, states in part, “In May of each year,the City Clerk shall file an annual report with the City Council, compiling the information filed by lobbyists whore-register before April 1st of each year.

All reports and statements filed with the City Clerk under this chapter shall be preserved by the City Clerk for aperiod of five (5) years from the date of filing. Such reports and statements shall constitute part of the publicrecords of the Clerk’s office and shall be open to public inspection.” The City Council of the City of Carson is authorized to regulate activities of persons and groups of personswho are hired or contracted for the purpose of lobbying or otherwise influencing municipal legislation.

The Lobbyist Registration Statements are available on the City Clerk’s web page and in the Office of the CityClerk for public inspection.

V. FISCAL IMPACT
Revenue of $3,360 was received from lobbyist registrations.

VI. EXHIBITS
None.

Prepared by: Dr. Khaleah K. Bradshaw, City Clerk and Joy Simarago, Deputy City Clerk CITY OF CARSON 701 East Carson Street
Report to Honorable Mayor and City Council
Tuesday, May 5, 2026, 5:00 PM
CONSENT 25. To: Honorable Mayor and City Council From: Nora A. Garcia , Director of Public Safety & Emergency Management PS Administration Subject: CONSIDER AWARDING A PUBLIC CONSTRUCTION, MAINTENANCE AND SERVICESAGREEMENT WITH JOHNSON CONTROLS BUILDING SOLUTIONS, LLC FOR CITYWIDE INTRUSIONDETECTION AND ALARM MONITORING SERVICES (CITY COUNCIL) I. SUMMARY
On February 5, 2026, the City issued Request for Proposals (RFP) No. 26-013 (Exhibit No. 1) soliciting proposals from qualified firms to provide citywide intrusion detection and alarm monitoring services. On February 26, 2026, a total of three firms responded and submitted their proposals. After detailed review and evaluation of the proposals, staff determined that Johnson Controls Building Solutions, LLC provides the best overall value to the city based on the established evaluation criteria. Staff is seeking the City Council’s approval of an award of contract to Johnson Controls Building Solutions, LLC for de-installation and installation of equipment followed by five-years of services to provide citywide intrusion detection and alarm monitoring services, at a cost not to exceed $404,449.10.

II. RECOMMENDATION
TAKE the following actions:

1. AWARD a contract to Johnson Controls Building Solutions, LLC for de-installation and installation of equipment followed by five-years of services to provide citywide intrusion detection and alarm monitoring services, for a not-to-exceed total contract sum of $404,449.10; and,

2. AUTHORIZE the Mayor to execute the agreement, following approval as to form by the City Attorney.

III. ALTERNATIVES

1. TAKE any other action the City Council deems appropriate this is consistent with the requirements of law.

IV. BACKGROUND
Staff was directed to evaluate and enhance security measures at city facilities in response to incidents involving unauthorized access and related security concerns. Staff conducted an internal assessment of city facilities to identify locations where enhanced security measures, including intrusion detection and alarm monitoring systems, would support the protection of city assets and improve overall facility security. A detailed listing of the city facilities and parks included in the scope of services is provided in Request for Proposals (RFP) No. 26-013 (Exhibit No. 1), page 9.

On February 5, 2026, staff initiated RFP No. 26-013 which was subsequently published in "Our Weekly" of the Daily Journal on February 5, 2026, seeking qualified vendors to provide citywide intrusion detection and alarm monitoring services to all city facilities and parks.

On February 26, 2026, the three firms listed below responded and submitted their proposals:

1. Am-Tec Total Security Inc.

2. Intercom Clock & Signal Service (ICS Service)

3. Johnson Controls Building Solutions, LLC
All three proposals were reviewed for completeness of response, compliance with the RFP requirements, qualifications, staffing approach, references, experience, and cost. Following this evaluation, staff identified Johnson Controls Building Solutions, LLC as the highest ranked proposer and best suited to meet the city's needs.

Staff is now seeking City Council award of contract to Johnson Controls Building Solutions, LLC for de-installation and installation of equipment followed by five-years of services to provide citywide intrusion detection and alarm monitoring services, at a cost not to exceed $404,449.10. $73,295.92 of this amount will comprise the public works project for de-installation and installation of equipment, triggering the typical public project bond requirements.

Once this phase of the project is completed, the five year services period will commence. This recommendation is based on staff's determination that Johnson Controls provides the best overall value to the city and is best aligned with the established evaluation criteria and project requirements. The best value approach is suitable for procurement of the public project component of the contract because the public project component does not exceed $75,000 which, under the Uniform Public Construction Cost Accounting Act, carries a no bid requirement.

V. FISCAL IMPACT
The total cost of the agreement is not to exceed $404,449.10. Funding is available through the Capital Improvement Program (CIP) under Project No. 1819, Account No. 101-99-999-904-8012, within the adopted CIP budget, as amended through a City Council approved mid-year adjustment.

VI. EXHIBITS

1. RFP 26-013

2. Johnson Controls Building Solutions, LLC Submitted Proposal

3. RFP 26-013 Bid Register

4. Proposed Contract with Johnson Controls Building Solutions, LLC Attachments

1. RFP 26-013.pdf

2. Johnson Controls Building Solutions, LLC Submitted Proposal.pdf

3. RFP 26-013 - BID REGISTER.pdf

4. Johnson Controls Public Works Construction, Maintenance and Services Contract 1 CITY OF CARSON

NOTICE OF REQUEST FOR PROPOSALS (RFP): #26-013

Notice is hereby given that the Purchasing Manager is seeking sealed electronic proposals for:

CITYWIDE INTRUSION DETECTION AND ALARM MONITORING

SERVICES
ISSUE DATE: 02/05/2026
JOB WALK (MANDATORY): 02/17/2026 AT 9:00AM
Q&A DEADLINE: 02/18/2026 BY 2:00PM
RFP DEADLINE: 02/26/2026 BY 11:00AM

Register as a vendor and submit electronic responses via PlanetBids:

https://www.planetbids.com/portal/portal.cfm?CompanyID=32461.

No late responses will be accepted. Any response for this solicitation not submitted through PlanetBids is unauthorized and will be considered invalid. Attempts to contact or lobby members of the City of Carson Staff or its Elected Officials during the bidding and evaluation period may result in disqualification. If a job walk, site visit, or pre- bid/pre-proposal meeting is designated as Mandatory above, attendance and sign-in are required for bid eligibility. If designated as Optional, attendance is encouraged.

To view other bidding opportunities from the City of Carson, please visit:
https://ci.carson.ca.us/Finance/Bidding.aspx.

Josilla Togiola, Purchasing Manager

2 A. SUMMARY
The City of Carson (“City”) is seeking proposals from qualified firms to provide comprehensive professional services for intrusion detection systems and alarm monitoring services for City - owned facilities and park locations. The selected firm(s) will support the City’s efforts to standardize, modernize, and scale security technology at various City facilities.

Services under this RFP may include assessment, system design and engineering, system integration, furnishing of equipment, installation and implementation as required, testing and commissioning, alarm monitoring, training, documentation, and ongoing maint enance and support. Alarm monitoring services are mandatory and must be separately priced. Refer to the Scope of Services for additional information.

This solicitation may result in a single award or multiple awards, at the sole discretion of the City, based on proposer qualifications, expertise, capacity, and the City’s evolving needs. The City anticipates awarding within 90 days of the proposal deadli ne; however, additional time may be required to complete a thorough evaluation and negotiation process. The intended term of any resulting agreement is 5 years from the commencement date.

B. BACKGROUND
Incorporated as a general law city on February 20, 1968, the City of Carson became a California charter city on November 6, 2018, following voter approval. As one of the youngest municipalities in the South Bay region of Los Angeles County, Carson has grow n significantly —from a population of 61,000 in 1968 to nearly 100,000 residents today. The City spans 19.2 square miles and is located less than 20 miles south of downtown Los Angeles.

Carson is a culturally diverse and strategically located community with exceptional accessibility.

The City is served by four major freeways—the Harbor (110), San Diego (405), Artesia (91), and Long Beach (710) —and is conveniently near Los Angeles Internat ional Airport, Long Beach Airport, the Port of Los Angeles, and the Port of Long Beach. Public transportation options include the MTA Bus Line and the City-operated Carson Circuit, providing efficient local transit.

Known for its modern infrastructure and business-friendly environment, Carson is home to major petrochemical, electronics, automotive, aerospace, trucking, and high -tech industries. Many companies headquartered here have received regional and local beautification awards. Through strong public-private partnerships, Carson continues to foster economic vitality and a promising future.

C. GENERAL RFP POLICIES
The City of Carson reserves the right to modify this Request for Proposals (RFP) at its sole discretion. Any revisions or clarifications will be issued in writing through official addenda via PlanetBids. Oral communications or modifications will not be rec ognized. All addenda released during the solicitation period shall become part of this RFP.

Proposals must be submitted electronically through the City’s online bid management system (PlanetBids) by the specified due date and time. The City reserves the right to take any action deemed to be in its best interest.

Proposals may be withdrawn without penalty prior to the deadline by selecting the “Withdraw” option on Planet Bids. Once the deadline has passed and proposals are opened by the Purchasing Manager or designee, submissions may not be withdrawn for a period o f ninety (90) 3 calendar days.

No contract shall exist unless and until the City Council formally awards a contract and full execution has occurred. If awarded, the contract is anticipated to be executed within approximately ninety (90) calendar days following the proposal due date; however, additional time may be required to complete a thorough evaluation and negotiation process.

Unless otherwise stated, all proposal documents must be submitted in PDF format. It is the sole responsibility of the proposer to ensure that all documents are properly formatted, complete, and successfully uploaded to the City’s online bid system. Incomplete, corrupted, or unreadable submissions may be deemed nonresponsive.

For technical assistance with electronic submission (e.g., vendor registration, document upload, password reset, bid confirmation), proposers must contact PlanetBids directly at (818) 992-1771.

All questions or requests for clarification regarding this RFP must be submitted electronically through PlanetBids by the deadline specified in the RFP. Direct contact with City personnel or elected officials regarding this RFP is strictly prohibited. Any response not provided through PlanetBids is considered unauthorized and invalid.

Proposers are solely responsible for ensuring timely submission. Late proposals will not be accepted—no exceptions. A confirmation number with timestamp will be issued by PlanetBids upon successful submission. Only proposals with a verified timestamp will be considered.

This RFP does not commit the City of Carson to award a contract or to reimburse any costs incurred in the preparation or submission of a response. All materials submitted become the property of the City.

NOTE: E-bids are sealed and cannot be viewed by the City until the official closing date and time.

To withdraw a submission before the deadline, return to the PlanetBids portal and select the “Withdraw” option.

D. CITY’S RIGHTS RESERVED
The City reserves the right, at its sole discretion to:

1. Accept or reject any or all proposals, in whole or in part, and to waive any informalities or irregularities in the proposals.

2. Request clarification, correction, or additional information from any proposer regarding their submittal.

3. Conduct interviews or presentations with one or more of the highest-ranked proposers prior to making a final selection.

4. Reject non-conforming, non-responsive, or conditional proposals including any proposer who has previously failed to perform properly, has a record of noncompliance with contract requirements, or has engaged in conduct that may affect the proposer’s ability to perform responsibly;

5. Reissue the RFP, in whole or in part, or issue a modified solicitation as deemed necessary.

6. Select the proposal that best meets the City’s needs and represents the best overall value.

7. Negotiate contract terms, including scope, schedule, and compensation, with the tentatively selected proposer(s).

8. Award a contract or contracts based solely on written proposals, without interviews; and

9. Modify or clarify evaluation criteria or procedures prior to commencing the evaluation process, with appropriate notice to all proposers.

10. Award contracts to more than one proposer if such action is determined to be advantageous 4 to the City.

11. Withhold award or not award a contract if the proposals received do not meet the City’s needs, if funding changes, or if the City’s needs change.

12. Take any action it deems necessary to protect the City’s interests, including actions not specifically described in this section but permitted by law; and to

13. Cancel, postpone, or extend the RFP process at any time prior to contract award, without liability of obligation to any proposer.

E. PROPOSAL SUBMISSION
All proposals in response to this RFP must be submitted electronically via PlanetBids no later than the due date and time established on the cover page of this solicitation document. All proposal submission documents must be signed and dated by an official authorized to legally bind the entity and enter into a contract. All proposal submission documents shall be uploaded in PDF format.

It is the sole responsibility of the bidder to ensure sufficient time to prepare, scan, and upload your documents into PlanetBids prior to the deadline, as the system will lock and not allow entry of bids after the designated deadline. Any technical questions regarding the use of PlanetBids must be directed to PlanetBids.

Failure to include all required Sections and Attachments may result in a proposal being deemed nonresponsive. All proposals shall include the following, at minimum:

1. Required Proposal Sections – Proposals shall not exceed 20 pages, Cost File and Required General Attachments are not to be included in the proposal page limit.  Cover Letter and Company Profile – Signed by an officer of the firm authorized to execute a contract with the City. The primary contact’s name, phone number, email, and mailing address shall also be included.
 Proposer Qualifications – Summarize the qualifications of the Proposer. Include general information such as, but not limited to, the number of years in business, areas of expertise, etc.
 Key Staff and Team – identify Key Staff that will be assigned to the project and include a description of their skills, qualifications, and experience. Include a proposed project structure and organization chart.
 Project Understanding – Demonstrate an understanding of the Scope, key goals, and objectives.
 Project Approach and Work Plan – Include a detailed work approach and methodology, incorporating project stages, deliverables, project milestones, project timeline, and any other necessary information required to complete the Scope of Services.  Subcontractor List (if applicable) – Include a list of subcontractors, if applicable, that will be utilized to complete the Scope of Work. Identify the subcontractor’s qualifications and extent of work to be performed by each subcontractor. Include a summary of the subcontractor’s qualifications, key personnel, primary contact name, phone number, and email.
• The majority of the work as required herein must be performed by the awarded contractor.

The work may not be subcontracted to another contractor unless the subcontractor has been included in the Proposal, or a substitution has been approved in writing by the City’s Contracting Officer in advance of work performed.

2. Cost File – Attached as Exhibit C
 Cost File
All cost information must be:
5 • Completed using the official Cost File form provided (Attached as Exhibit C • Cost Files provided in Excel Format by the City via Planet Bids are acceptable to be submitted via Excel as well.
• Entered directly into the PlanetBids system as line items, if applicable.

Failure to complete both steps may result in your bid being deemed non-responsive. • Bidder shall provide everything necessary, at their own expense, to deliver the required products and services. This includes, but is not limited to, labor, preparation work, materials, supplies, parts, tools, and equipment. The lump sum bid price must encompass all necessary materials, labor, and fees required to fulfill the contract obligations. • All permits, licenses, and fees must be obtained and paid for solely by the awarded Bidder. • The City is exempt from federal taxes; therefore, federal taxes must not be included in the bid price. However, the City is required to pay applicable sales tax on purchases, which must be included as a separate line item within the total bid price. • The following additional charges will not be allowed under this contract: fuel surcharges, mileage rates, fines, entertainment, advertising, or any other costs deemed inappropriate for reimbursement with public funds.

3. Required General Attachments – Attached as Exhibit A  Bidder/Proposer Affidavit
 Affidavit of Non-Collusion and Non-Discrimination
 Affidavit of Non-Federal Lobbyist Requirement
 Debarment and Suspension Certification
 Acknowledgment of Insurance Endorsements – Insurance requirements are outlined in Section 5.1 of the City’s Form Contract (Attached as Exhibit B)  Client Reference List
 W9
 Modifications to the City’s Form Contract (Attached as Exhibit B) • Proposers requesting modification to the City’s Form Contract (Attached as Exhibit B) shall include a redlined version at the time of submission for the City’s consideration. • Award is based on a successful negotiation. Failure of the City and any proposer to reach a mutual agreement regarding the Contract or any other portions of the award, may result in the City moving to negotiation with another proposer.

F. QUESTIONS AND ADDENDA
Any requests for clarification or other questions must be submitted via PlanetBids using the Q&A tab no later than the date and time established on the cover page of this solicitation document.

No verbal requests or requests made in any other format will b e accepted. Each question must be submitted separately, not combined into a single submission or written in paragraph form. Be sure to include the corresponding Section and page number with each question.

Requests submitted for City’s consideration of proposed terms and conditions, including modifications to the City’s RFP and/or standard form Contract Services Agreement (Attached as Exhibit B) must be included at the time of proposal submission. Such requests should include an attachment in PDF format or company letterhead that shows the requested modifications.

The City will provide formal answers to all questions. Change to the RFP itself shall only be made by the City via formal written addenda. Addenda will be published and distributed through the Vendor Portal. All addenda shall become a part of the RFP docum ent requiring both signature and acknowledgment by the proposer. It is the sole responsibility of the bidder to ensure that they have received the entire RFP including any questions, answers, and addenda by visiting the City of Carson Planet Bids Vendor Portal.

6 G. MINIMUM QUALIFICATIONS/ELIGIBILITY
All proposers must meet the following requirements, at minimum:
 Relevant Experience: Minimum five years’ experience providing access control and intrusion detection systems for municipal, governmental, or similarly complex public-sector clients.  Monitoring Capability: Demonstrated ability to provide alarm monitoring services, either directly or through an authorized monitoring partner, including defined response and escalation procedures.  Licensing and Compliance: Possession of all required licenses, certifications, and registrations necessary to perform the services described herein, including compliance with applicable California laws and regulations.
 Insurance: The proposer must meet the minimum insurance requirements outlined in Exhibit A:

Contract Insurance Checklist.
 Demonstrated Project Capability: The proposer must show a proven track record of successfully completing projects of similar scope and complexity.
 Compliance with Local Business Requirements: The proposer must be qualified to conduct business within the City of Carson, including maintaining a valid City business license and the required insurance coverage for the duration of the contract. A valid City business license and certificate of insurance are only required of the selected awardee and must be obtained prior to contract award. It is not required at the time of proposal submission.  ATTEND THE MANDATORY JOB WALK
Date: February 17, 2026
Time: 9:00 AM PST
Location Address Location Start Time
Hemingway Park 700 E. Gardena Blvd. 9:00 AM
Corporate Yard 18620 S. Broadway 9:45 AM
Veterans Park 22400 Moneta Ave. 10:30 AM
Carson Park 21411 S. Orrick Ave. 11:15 AM
City Hall 701 E. Carson St. 12:00 PM
Please note: Proposers requiring special access to City facilities (e.g., roof access) must complete a Waiver of Liability. The City assumes no responsibility or liability for injuries, damages, or losses arising from or related to such access. Vendors who do not complete the waiver will be restricted to general, floor-level access only.

H. PREVAILING WAGES REQUIREMENTS
It is the sole responsibility of the proposer to carefully review the scope of work and determine whether any portion of the work is subject to prevailing wage requirements. The proposer shall include any associated labor costs accordingly in their proposal.

Type of Question Contact Contact Info
Those related to the
Contract
PlanetBids Post directly to
PlanetBids under the
“Q&A” tab
Use of PlanetBids PlanetBids (818) 992-1771
City’s Purchasing
Process
Josilla Togiola,
Purchasing
Manager
[email protected],
(310) 952-1758
7 Proposers must be registered with the California Department of Industrial Relations (DIR) pursuant to Labor Code Section 1725.5. Contractors are responsible for maintaining active DIR registration for the duration of the contract.

Pursuant to California Labor Code Section 1771, certain types of work, including but not limited to maintenance, installation, repair, or construction, may be considered public works and therefore subject to prevailing wage requirements as established by t he DIR for the locality in which the work is performed, for each craft, classification, or type of worker required.

Prevailing wage determinations may be found on the DIR website at: http://www.dir.ca.gov/dlsr If any portion of the work is deemed subject to prevailing wage, the contractor shall comply with all applicable requirements, including but not limited to:
• Paying not less than the applicable prevailing wage rates; • Submitting certified payroll records to the DIR via the online portal; • Complying with all DIR and Labor Code requirements regarding public works projects.

The City shall not be responsible for any additional costs incurred due to a proposer’s failure to consider or comply with prevailing wage requirements, if applicable.

I. PROPOSAL OPENING, DOCUMENT REVIEW, AND AWARD OF CONTRACT Proposals will be evaluated on the basis of the responsiveness to all requirements and provisions of this RFP.

Unless all proposals are rejected, the award shall be made in accordance with the Carson Municipal Code (CMC) Section 2611.

An evaluation panel, consisting of City staff and/or other individuals selected by City staff, will review and evaluate all timely and responsive proposals. The City will negotiate the final scope and fee with the highest-ranked proposer. If negotiations fail to produce an agreement, the City may then negotiate with the next highest-ranked proposer.

The evaluation process may include 1 or 2 phases, at the City’s discretion:

Phase 1 – Proposal Review (Mandatory)
In Phase 1, proposals will be scored based solely on the written submissions according to the following criteria:

Criteria Maximum
Points
Qualifications and Experience Demonstrated competence and qualifications of the firm and key
personnel.

30 Understanding of Scope and
Approach
Demonstrated understanding of the City’s
needs, applicable laws, and best practices
in requested services. Quality, creativity,
and feasibility of the proposed approach
and work plan.

25 Project Management and Schedule Quality and clarity of the proposed project management approach, timeline, and
15 8

Phase 2 – Interview/Presentations (Optional)
If deemed necessary, the City may conduct interviews or oral presentations with the highest-scoring firms from Phase 1. The results of Phase 2, combined with the Phase 1 evaluation, will be used to finalize the proposer rankings. The City reserves the right to conduct Phase 2 evaluations or proceed to contract negotiation based solely on the written proposals.

staffing plan to meet deliverable deadlines.

Cost Proposal Reasonableness of proposed costs
relative to the scope, level of effort, and
market conditions. Cost will not be the sole
determining factor.
20 References and Past Performance

10 Total Points Possible 100
9 SCOPE OF SERVICES
RFP 26-013

CITYWIDE INTRUSION DETECTION AND ALARM MONITORING SERVICES

OVERVIEW OF SERVICES
The selected consultant shall provide professional services related to intrusion detection and alarm monitoring systems across City-owned facilities and park locations. The purpose of this contract is to support the City’s efforts to standardize, modernize, and scale security technology, ensuring consistent, reliable, and integrated protection of City assets.

Services may be performed on a phased or task -order basis and may vary by facility type and site conditions. The selected consultant is expected to provide services that include, but are not limited to:

• Assessment
• Design
• Integration
• Monitoring
• Installation
• Servicing/Maintenance

The selected consultant is expected to support the following City facilities, including sub-buildings such as Snack Bars, Storage Sheds, etc.:

Anderson Park 19101 S. Wilmington Ave.

Calas Park 1000 E. 220th St.

Carriage Crest Park 23800 S. Figueroa St.

Carson Park 21411 S. Orrick Ave.

Carson City Hall 701 E. Carson St.

Carson Community Center 801 E. Carson St.

Corporate Yard 18620 S. Broadway
Del Amo Park 703 E. Del Amo Blvd.

Dolphin Park 21205 S. Water St.

Dominguez Park 21330 Santa Fe Ave.

Foisia Park 23410 Catskill
Hemingway Park 700 E. Gardena Blvd.

Mills Park 1340 E. Dimondale Dr.

Stevenson Park 17400 Lysander Dr.

Veterans Park 22400 Moneta Ave.

CONTRACT TERM
The anticipated contract term is five (5) years, plus two optional (1)-year extensions.

SCOPE OF WORK
The selected consultant (hereinafter “Consultant”) will provide services that include, but are not limited to:

1. Assessment – The Consultant shall conduct assessments of existing facilities, systems, and infrastructure. Services may include:
• Site walkthroughs and physical inspection of buildings, parks, and outdoor structures. 10 • Evaluation of existing access control and intrusion detection systems. • Identification of gaps, risks, and system vulnerabilities. • Development of system planning recommendations.

Note: The mandatory Job Walk shall serve as the first initial assessment to inform proposer submissions.

2. Design – The Consultant shall develop system designs and technical specifications tailored to the City’s facilities and needs. Design services may include:
• Hardware and software recommendations.
• System architecture, network, and power planning.
• Integration points and compatibility with the City’s existing Qumulex platform. • Scalability planning to accommodate future facility expansion.

3. Intrusion Detection System Requirements – Intrusion detection systems must be UL-listed and suitable for municipal and outdoor environments. Systems may include:
• Door and window contacts
• Motion detectors and glass-break sensors
• Panic or duress devices
• Zoning or partitioning capabilities
Systems shall:
• Support audit trails and remote arming/disarming
• Integrate with the City’s existing Qumulex platform for alarm management and event visibility, where applicable.

4. Installation and Implementation – The Consultant shall:
• Furnish and install system components
• Remove and properly dispose of existing equipment
• Coordinate power and network connectivity
• Configure and program systems
• Perform testing and commissioning
Note: installation requirements may vary by location.

5. Alarm Monitoring Services (Mandatory) – The Consultant shall provide alarm monitoring services for intrusion detection systems deployed under this contract. Services shall include:
• Alarm signal receipt and verification
• Escalation and notification to City-designated contacts • Ongoing system health monitoring
• Incident reporting
Note: Monitoring services must be separately priced and not bundled with hardware, software, or installation costs.

6. Training and Documentation – The Consultant shall provide sufficient training for City staff to fully operate the resulting system and equipment, including, but not limited to:
• Administrator-level and end-user training as required • System documentation, configuration records, and as-built documentation

7. Servicing/Maintenance – The Consultant shall provide ongoing support to ensure the system operates reliably, including, but not limited to:
• Preventative maintenance
11 • Troubleshooting and repairs
• Replacement of components as-needed
• Software/firmware updates
• System testing and verification

8. Project Management and Coordination – The Consultant shall designate a Project Manager responsible for:
• Coordination with City Staff
• Scheduling and progress reporting on a weekly basis
• Deliverable tracking – given the number of sites, milestones will be established following the design phase.

9. Future System Expansion and Modifications – During the contract term, the City may require additional intrusion detection components, alarm panels, sensors, or monitoring services at existing or future facilities. Such services shall:
• Be authorized through task orders or written amendments • Be priced in accordance with the Consultant’s approved unit pricing and labor rates.

The City is under no obligation to purchase a minimum quantity of future services.

DELIVERABLES
Deliverables may include, but are not limited to: system design documentation, installation and configuration documentation, as-built drawings, training materials, monitoring reports, and other materials necessary to support system operation and maintenance. Deliverables may also include Standardized Site Packets per Facility including, but not limited to:
• Zone Map
• Device Inventory
• Panel Locations
• Vendor Contacts
• Warranty Dates
• Other Misc Info

PERFORMANCE EXPECTATIONS
The City will monitor consultant performance against the established KPIs. Failure to meet KPIs may result in rejection of deliverables, required corrective action plans, financial penalties, or other remedies as outlined in the contract. All corrective work must be completed at no additional cost to the City.

1. Responsiveness and Communication – Timely response to City inquiries, data requests, and follow-up items. 95% of responses provided within two (2) business days.

2. Accuracy of Cost Recovery Calculations: All cost calculations and recommendations must achieve at least 95% accuracy as verified by City staff or third-party audit

3. Identification of New Fee Opportunities – Consultant must identify and justify at least 3-5 new potential fee categories or services not currently being charged, where lawful and appropriate

4. Benchmarking Completeness – Benchmarking report that includes a minimum of 5 comparable Southern California cities, with clear comparisons of fees, methodology, and cost recovery levels.

REVIEW AND ACCEPTANCE
All work products are subject to review and acceptance by the City. The Consultant must revise any work that is not satisfactory without additional charge until it is accepted by the City.

12 Purchasing Division
701 E. Carson Street
Carson, CA 90745

EXHIBIT A

GENERAL ATTACHMENTS
Exhibit A contains the City’s required forms and attachments. All forms must be completed and submitted; failure to do so may result in disqualification.  Bidder/Proposer Affidavit
 Affidavit of Non-Collusion and Non-Discrimination
 Affidavit of Non-Federal Lobbyist Requirement
 Debarment and Suspension Certification
 Acknowledgment of Insurance Endorsements
 Client Reference List
 Certification of Compliance with Labor Code Section 3700  W9

Bidde
r/Proposer Affidavit
Bidder/Proposer Name: _________________________________________________________________ Mailing Address: ____ _____________________________________________________________ _________________________________________________________________ Main Contact & Title: _________________________________________________________________ Email: ___________________________________ Phone: __________________________________ B

IDDER/PROPOSER SIGNATURE AUTHORIZATION AND CERTIFICATION Per the California Corporate Code, Business and Processions Code, the Bidder's/ Proposer’s Bylaws/Operating Agreement and/or the attached Board Resolutions (if applicable), I/we hereby verity the following:

1. That
I/we am/are (an) authorized signatory(ies) for the Bidder/Proposer and as such am/are authorized t
o sign and bind the Bidder/Proposer to contract with the City of Carson;

2. T
hat the bid/proposal was not made in the interest or behalf of any person, partnership, company, association, organization or corporation not named or disclosed;

3. T
hat the bid/proposal is genuine; that all statements of fact in the bid/proposal are true;

4. T
hat the Bidder has not been debarred from participation in any State or Federal works project; Signature:
___________________________
Date: _____________________________
Name: _____________________________
Title: _____________________________
Signature:
____________________________
Date: _____________________________
Name: _____________________________
Title: _____________________________
BIDDER/PROPOSER AUTHORITY IS PROVIDED IN ACCORDANCE WITH:
Bidder/Proposer's Bylaws/Operating Agreement Section: _____________________________ Board Resolution
Corporate or Business Professions Code
IMPORTANT NOTE: If the signature authorization status of any individual changes at any time, it is the responsibility of the Bidder to contact the authorized City Staff regarding the change and to complete and submit new Bidder Information Form. Incorrect information on file may delay the processing of any of the documents submitted.

Purchasing Division
701 E. Carson Street
Carson, CA 90745
A
ffidavit of Non-Collusion and Non-Discrimination
I hereby swear (or affirm) under the penalty of perjury:

T
hat the attached proposal or bid has been arrived at by the responder independently and has been submitted without collusion with and without any agreement, understanding, or planned common course of action with any other firm or entity designed to limit fair and open competition; T
hat the contents of the proposal or bid response have not been communicated by the responder or its employees or agents to any person not an employee or agent of the responder and will not be communicated to any such persons prior to the official opening of the solicitation responses; and T
he proposer/bidder does not and shall not discriminate, will provide equal employment practices, and will adhere to an affirmative action program to ensure that in their employment practices, persons are employed and employees are treated equally and without regard to or because of race, religion, ancestry, national origin, sex, sexual orientation, age, disability, marital status or medical condition.

I c
ertify that the above statements are true and accurate.

Authorized Official:

Signature:___________________________
Date: _____________________________
Name: _____________________________
Title: _____________________________
Purchasing Division
701 E. Carson Street
Carson, CA 90745
A
ffidavit of Non-Federal Lobbyist Requirement
Name of Firm: _______________________________________________________________________ Address: _______________________________________________________________________ _______________________________________________________________________ Telephone: _____________________________
I
hereby swear (or affirm) under the penalty of perjury:

1. N
o Federal appropriated funds have been paid, by or on behalf of the above named firm to any pers on f
or influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an of
ficer of employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, loan or cooperative agreement, an d any
extension, continuation, renewal, amendment, or modification thereof, and;

2. I
f any funds other than Federal appropriated funds have paid or will be paid to any person for influencing or attempting to influence an officer or employee or any agency, a Member of Congress or employee of Congress or an employee of a Member of Congress in connection with this Federal contract, grant loan, or cooperative agreement, the above named firm shall complete and submit Standard Form- LLL, “Disclosure Form to Report Lobbying”, in accordance with its instructions, and;

3. T
he above-name firm shall require that the language of this certification be included in the awar d doc
uments for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans, and cooperative agreement) and that all sub-recipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into the transaction imposed by Section 1352 Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

Authorized Official:

Signature:___________________________
Date: _____________________________
Name: _____________________________
Title: _____________________________
Purchasing Division
701 E. Carson Street
Carson, CA 90745
D
ebarment and Suspension Certification
Name of Firm: ____________________________________________________________ A
cting on behalf of the above-named firm (“Consultant”), as its Authorized Official, I, the undersigned, certify as follows:

I
am a duly authorized representative of (“Consultant”). Consultant certifies, to the best of its knowledge and belief, that Consultant, including its principals:

I
s not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency, and not does not have a proposed debarment pending;
H
as not within the three-year period preceding this certification been convicted of or had a civil judgment rendered against it for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state or local) transaction, contract, or subcontract under a public transaction; for violation of federal or state antitrust statutes; or for commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property; I
s not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph (2) above; and
H
as not within the three-year period preceding this certification had one or more public transactions (federal, state or local) terminated for cause or default.

C
onsultant further certifies that Consultant, including its principals, is not listed on the government -wide exclusions in the System for Award Management.

C
onsultant acknowledges that falsely providing this certification may result in criminal prosecution or administrative sanctions, and that this certification is a required component of all proposals in response to this IFB/RFP/RFQ.

A
proposal that does not include a completed and signed version of this certification will be deemed incomplete and materially nonresponsive, and will not be considered.

Authorized Official:

Signature:___________________________
Date: _____________________________
Name: _____________________________
Title: _____________________________
Purchasing Division
701 E. Carson Street
Carson, CA 90745
Contract Insurance Checklist Page 1 10/2022

Certificate of Insurance:

Shows GL, Auto, Work Comp and Professional Liability coverages with valid effective dates
General Liability: Add’l Insured and Waiver of Subrogation must be checked.

Auto Liability: Add’l Insured and Waiver of Subrogation must be checked.

Workers Compensation: Waiver of Subrogation must be checked. * - if applicable
Description of Operations:

1. City of Carson, its elected and appointed officers, employees, volunteers and agents are additional insureds on GL and Auto policies.

2. GL policy is Primary and Non-contributory.

3. Waiver of Subrogation endorsement in favor of City of Carson OR in favor of additional insured.

Certificate Holder: City of Carson, 701 E Carson Street, Carson, CA 90745 Insurance Carriers: AM Best rating A- VII or Better

General Liability Provisions:

Coverage form ISO CGL CG 00 01. Minimum limits $1MM per occurrence/$2MM aggregate

CITY OF CARSON

CONTRACT INSURANCE

CHECKLIST

Contract Insurance Checklist Page 2 10/2022

GL Endorsements:

1. City of Carson, its elected and appointed officers, employees, volunteers and agents are additional insureds OR blanket additional insured endorsement.

2. Primary and Non-contributory endorsement.

3. Waiver of Subrogation endorsement in favor of City of Carson.

Automobile Liability Provisions:

Coverage form ISO CA 00 01. Minimum limits $1MM single combined limit.

Auto Insurance Endorsements:

1. City of Carson, its elected and appointed officers, employees, volunteers and agents are additional insureds OR blanket additional insured endorsement.

2. Waiver of Subrogation endorsement in favor of City of Carson.

Workers Compensation Provisions:

Statutory Limits for workers comp. Minimum limit of $1MM for Employer Liability.

Work Comp Endorsements:

1. Waiver of Subrogation endorsement in favor of City of Carson.

Professional Liability Insurance Provisions:

1. Appropriate to the services being provided AND limits per stated in the agreement.

Other Insurance Provisions:

1. Environmental Liability Insurance

2. Crime Insurance

3. Bonds
A
cknowledgment of Insurance Endorsements
In recognition of _________________________________ (“Company”) having submitted a proposal or bid to the City of Carson IFB/RFP/RFQ #_______________, dated ________________, 202__ (“RFP”/”IFB”/”RFQ”), issued by the City of Carson (“City”), and in further recognition that the City requires Company to comply with certain insurance requirements (i) as set forth in Section ______ (“Insurance Provisions”) of the Agreement (which Agreement is defined in and made part of the IFB/RFP/RFQ ) and (ii) t
he Other Insurance requirements described in the IFB/RFP/RFQ, if any, I represent that I am the aut
horized Insurance Broker of Record for Company, and by signing below, I acknowledge, warrant and r
epresent that Company meets the requirements set forth in Insurance Provisions and any applicable O
ther Insurance requirements, and if requested , shall furnish all the insurance endorsements prescribe d i
n the Insurance Provisions and Other Insurance within thirty (30) days of contract award, as respecting. [
PLEASE CHECK ALL THAT APPLY]
____ General Liability
____ Automobile Liability
____ Worker’s Compensation
____ Professional Liability
____ Pollution Liability
Other Insurance Provisions:
____ Cyber Liability
____ Crime Insurance
____ Bonds
____
________________________________ ____________________________________ Name of Insurer [Print] Name, Title [Print]
____
________________________________ ____________________________________ Signature Date
Purchasing Division
701 E. Carson Street
Carson, CA 90745
Cli
ent Reference List
Provide at least 3 references for projects of similar scope and capacity completed within the last 3 years. The City reserves the right to contact any references provided.

Bidder/Proposer Name: ______________________________________________________

1. Clie
nt Name: __________________________________________________________ Address: ________________________________________________________________ Contact: ___________________________ Email: _____________________________ Project Description: _________________________________________________________ Project Start: _______________________ Project End: ________________________ Project Budget: _____________________

2. Client Name: __________________________________________________________ Address: ________________________________________________________________ Contact: ___________________________ Email: _____________________________ Project Description: _________________________________________________________ Project Start: _______________________ Project End: ________________________ Project Budget: _____________________

3. Client Name: __________________________________________________________ Address: ________________________________________________________________ Contact: ___________________________ Email: _____________________________ Project Description: _________________________________________________________ Project Start: _______________________ Project End: ________________________ Project Budget: _____________________
Authorized Official:

Signature: ___________________________
Date: _____________________________
Name: _____________________________
Title: _____________________________
Purchasing Division
701 E. Carson Street
Carson, CA 90745
City of Carson Purchasing Division 701 E. Carson Street Carson, CA 90745Certification of Compliance with Labor Code Section 3700Name of Firm: _______________________________________________________________________Acting on behalf of the above-certify as follows: Consultant is aware of the provisions of Section 3700 of the California Labor Code, which require every employer to insured against-insurance in accordance with the provisions of that code, and will comply with such provisions before commencing the oposal. CONSULTANT By: __________________________Title: __________________________Date: __________________________

Purchasing Division
701 E. Carson Street
Carson, CA 90745

EXHIBIT B

CITY FORM CONTRACT
Exhibit B contains the City’s standard contract template, provided for reference.

Proposers seeking modifications must submit a redlined version with their proposal for the City’s consideration. Award is contingent upon successful negotiations; if agreement cannot be reached, the City may proceed with another proposer.

CONTRACT SERVICES AGREEMENT
By and Between

CITY OF CARSON
and
_____________________________________

01007.0001/644685.1 -1-

AGREEMENT FOR CONTRACT SERVICES

BETWEEN THE CITY OF CARSON AND
____________________
THIS AGREEMENT FOR CONTRACT SERVICES (herein “Agreement”) is made and entered into this ____ day of ________, 2024 by and between the CITY OF CARSON, a California municipal corporation (“City”) and ___________________________, _________________ (“Consultant”). City and Consultant are sometimes hereinafter individually referred to as “Party” and hereinafter collectively referred to as the “Parties.”

RECITALS
A. City has sought, by issuance of a Request for Proposals or Invitation for Bids, the performance of the services defined and described particularly in Article 1 of this Agreement.

B. Consultant, following submission of a proposal or bid for the performance of the services defined and described particularly in Article 1 of this Agreement, was selected by the City to perform those services.

C. Pursuant to the City of Carson’s Municipal Code, City has authority to enter into and execute this Agreement.

D. The Parties desire to formalize the selection of Consultant for performance of those services defined and described particularly in Article 1 of this Agreement and desire that the terms of that performance be as particularly defined and described herein.

OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the parties agree as follows:

ARTICLE 1. SERVICES OF CONSULTANT

1.1 Scope of Services.

In compliance with all terms and conditions of this Agreement, the Consultant shall provide those services specified in the “Scope of Services” attached hereto as Exhibit “A” and incorporated herein by this reference, which may be referred to herein as the “services” or “work” hereunder.

As a material inducement to the City entering into this Agreement, Consultant represents and warrants that it has the qualifications, experience, and facilities necessary to properly perform the services required under this Agreement in a thorough, competent, and professional manner, and is experienced in performing the work and services contemplated herein. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described herein. Consultant covenants that it shall follow the highest professional standards in performing the work and services required hereunder and that all materials will be both of good quality as well as fit for the purpose intended. For purposes of this Agreement, the phrase “highest 01007.0001/644685.1 -2-
professional standards” shall mean those standards of practice recognized by one or more first - class firms performing similar work under similar circumstances.

1.2 Consultant’s Proposal.

The Scope of Service shall include the Consultant’s scope of work or bid which shall be incorporated herein by this reference as though fully set forth herein. In the event of any inconsistency between the terms of such proposal and this Agreement, the terms of this Agreement shall govern.

1.3 Compliance with Law.

Consultant shall keep itself informed concerning, and shall render all services hereunder in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental entity having jurisdiction in effect at the time service is rendered.

1.4 Licenses, Permits, Fees and Assessments.

Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Consultant’s performance of the services required by this Agre ement, and shall indemnify, defend and hold harmless City, its officers, employees or agents of City, against any such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City hereunder.

1.5 Familiarity with Work.

By executing this Agreement, Consultant warrants that Consultant (i) has thoroughly investigated and considered the scope of services to be performed, (ii) has carefully considered how the services should be performed, and (iii) fully understands the facil ities, difficulties and restrictions attending performance of the services under this Agreement. If the services involve work upon any site, Consultant warrants that Consultant has or will investigate the site and is or will be fully acquainted with the co nditions there existing, prior to commencement of services hereunder. Should the Consultant discover any latent or unknown conditions, which will materially affect the performance of the services hereunder, Consultant shall immediately inform the City of such fact and shall not proceed except at Consultant’s risk until writt en instructions are received from the Contract Officer.

1.6 Care of Work.

The Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City’s own negligence.
01007.0001/644685.1 -3-

1.7 Further Responsibilities of Parties.

Both parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both parties agree to act in good faith to execute all instruments, prepare all documents and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible for the service of the other.

1.8 Additional Services.

City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written order is first given by the Contract Officer to the Consultant, incorporating therein any adjustment in (i) the Contract Sum for the actual costs of the extra work, and/or (ii) the time to perform this Agreem ent, which said adjustments are subject to the written approval of the Consultant. Any increase in compensation of up to ten percent (10%) of the Contract Sum or $25,000, whichever is less; or, in the time to perform of up to one hundred eighty (180) days, may be approved by the Contract Officer. Any greater increases, taken either separately or cumulatively, must be approved by the City Council. It is expressly understood by Consultant that the provisions of this Section shall not apply to services specifi cally set forth in the Scope of Services. Consultant hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Services may be more costly or time consuming than Consultant anticipates and that Consultant shall not be entitled to additional compensation therefor. City may in its sole and absolute discretion have similar work done by other contractors. No claims for an increase in the Contract Sum or time for performance shall be valid unless the procedures established in this Section are followed.

1.9 Special Requirements.

Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in the “Special Requirements” attached hereto as Exhibit “B” and incorporated herein by this reference. In the event of a conflict between the provisions of Exhibit “B” and any other provisions of this Agreement, the provisions of Exhibit “B” shall govern.

ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.

2.1 Contract Sum.

Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed __________________________________ Dollars ($______) (the “Contract Sum”), unless additional compensation is approved pursuant to Section 1.8. 01007.0001/644685.1 -4-

2.2 Method of Compensation.

The method of compensation may include: (i) a lump sum payment upon completion; (ii) payment in accordance with specified tasks or the percentage of completion of the services; (iii) payment for time and materials based upon the Consultant’s rates as specified in the Schedule of Compensation, provided that (a) time estimates are provided for the performance of sub tasks, (b) contract retention is maintained, and (c) the Contract Sum is not exceeded; or (iv) such other methods as may be specified in the Schedule of Compensation.

2.3 Reimbursable Expenses.

Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5, and only if specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Consultant at all project meetings reasonably deemed necessary by the City.

Coordination of the performance of the work with City is a critical component of the services. If Consultant is required to attend additional meetings to facilitate such coordination, Consultant shall not be entitled to any additional compensation for attending said meetings.

2.4 Invoices.

Each month Consultant shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month in a form approved by City’s Director of Finance.

By submitting an invoice for payment under this Agreement, Consultant is certifying compliance with all provisions of the Agreement. The invoice shall detail charges for all necessary and actual expenses by the following categories: labor (by sub- category), travel, materials, equipment, supplies, and sub- contractor contracts . Sub-contractor charges shall also be detailed by such categories. Consultant shall not invoice City for any duplicate services performed by more than one person.

City shall independently review each invoice submitted by the Consultant to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. Except as to any charges for work performed or expenses incurred by Consultant which are disputed by City, or as provided in Section 7.3, City will use its best efforts to cause Consultant to be paid within forty-five (45) days of receipt of Consultant’s correct and undisputed invoice; however, Consultant acknowledges and agrees that due to City warrant run procedures, the City cannot guarantee that payment will occur within this time period. In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Consultant for correction and resubmission. Review and payment by City for any invoice provided by the Consultant shall not constitute a waiver of any rights or remedies provided herein or any applicable law.

2.5 Waiver.

Payment to Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Consultant.
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ARTICLE 3. PERFORMANCE SCHEDULE

3.1 Time of Essence.

Time is of the essence in the performance of this Agreement.

3.2 Schedule of Performance.

Consultant shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the “Schedule of Performance” attached hereto as Exhibit “D” and incorporated herein by this reference. When requested by the Consultant, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer but not exceeding one hundred eighty (180) days cumulatively.

3.3 Force Majeure.

The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Consultant, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any government al agency, including the City, if the Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall Consultant be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Consultant’s sole remedy being extension of the Agreement pursuant to this Section.

3.4 Term.

Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until completion of the services but not exceeding five (5) years from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit “D”).

ARTICLE 4. COORDINATION OF WORK

4.1 Representatives and Personnel of Consultant.

The following principals of Consultant (“Principals”) are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith:

(Name) (Title)
01007.0001/644685.1 -6-

(Name) (Title)

(Name) (Title)
It is expressly understood that the experience, knowledge, capability and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement.

Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. All personnel of Consultant, and any authorized agents, shall at all times be under the exclusive direction and control of the Principals. For purposes of this Agreement, the foregoing Principals may not be replaced nor may their responsibilities be substantially reduced by Consultant without the express written approval of City. Additionally, Consultant shall utilize only competent personnel to perform services pursuant to this Agreement. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant’s staff and subcontractors, if any, assigned to perform the services required under this Agreement. Consultant shall notify City of any changes in Consultant’s staff and subcontractors, if any, assigned to perform the services required under this Agreement, prior to and during any such performance.

4.2 Status of Consultant.

Consultant shall have no authority to bind City in any manner, or to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. Consultant shall not at any time or in any manner represent that Consultant or any of Consultant’s officers, employees, or agents are in any manner officials, officers, employees or agents of City. Neither Consultant, nor any of Consultant’s officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Consultant expressly waives any claim Consultant may have to any such rights.

4.3 Contract Officer.

The Contract Officer shall be _____________________________, or as otherwise designated by the City Manager . It shall be the Consultant’s responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have au thority, if specified in writing by the City Manager, to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement.

4.4 Independent Consultant.

Neither the City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or control of Consultant’s employees, servants, representatives or agents, or in fixing their number, 01007.0001/644685.1 -7-
compensation or hours of service. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Consultant in its business or otherwise or a joint venturer or a member of any joint enterprise with Consultant.

4.5 Prohibition Against Subcontracting or Assignment.

The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for the City to enter into this Agreement. Therefore, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whe ther for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Consultant, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release the Consult ant or any surety of Consultant of any liability hereunder without the express consent of City.

ARTICLE 5. INSURANCE AND INDEMNIFICATION

5.1 Insurance Coverages.

The Consultant shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to City, during the entire term of this Agreement including any extension thereof, the following policies of insurance which shall cover all elected and appointed officers, employees and agents of City:
(a) General Liability Insurance ( Coverage Form ISO CGL CG 00 01 or equivalent). A policy of comprehensive general liability insurance written on a per occurrence basis for bodily injury, personal injury and property damage. The policy of insurance shall be in an amount not less than $1,000,000.00 per occurrence or if a general aggregate limit is used, then the general aggregate limit shall be twice the occurrence limit. (b) Worker’s Compensation Insurance . A policy of worker’s compensation insurance in such amount as will fully comply with the laws of the State of California and which shall indemnify, insure and provide legal defense for the Consultant against any loss, claim or damage arising from any injur ies or occupational diseases occurring to any worker employed by or any persons retained by the Consultant in the course of carrying out the work or services contemplated in this Agreement , with Employer’s Liability insuran ce coverage limits of at least $1,000,000.00.
(c) Automotive Insurance (Coverage Form ISO CA 00 01 including “any auto” and endorsement CA 0025 or equivalent) . A policy of comprehensive automobile liability 01007.0001/644685.1 -8-
insurance written on a per occurrence for bodily injury and property damage in an amount not less than $1,000,000. Said policy shall include coverage for owned, non-owned, leased, hired cars and any automobile.
(d) Professional Liability . Professional liability insurance appropriate to the Consultant’s profession, as determined by the City’s Risk Manager, provided that the limits shall be no less than $1,000,000 per claim and no less than $1,000,000 general aggregate. This coverage may be written on a “claims made” basis, and must include coverage for contractual liability. The professional liability insurance required by this Agreement must be endorsed to be applicable to claims based upon, arising out of or related to services performed under this Agreement. The insurance must be maintained for at least 5 consecutive years following the completion of Consultant’s services or the termination of this Agreement. During this additional 5- year period, Consultant shall annually and upon request of the City submit written evidence of this continuous coverage.
(e) Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall include all of the requirements stated herein. (f) Additional Insurance. Policies of such other insurance, as may be required in the Special Requirements in Exhibit “B”.
(g) Broader Coverages and Higher Limits . Notwithstanding anything else herein to the contrary, if Consultant maintains broader coverages and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverages and/or higher limits maintained by Consultant.

5.2 General Insurance Requirements.

All of the above policies of insurance shall be primary insurance and shall name the City, its elected and appointed officers, employees and agents as additional insureds and any insurance maintained by City or its officers, employees or agents may apply in excess of, and not contribute with Consultant’s insurance. The insurer is deemed hereof to waive all rights of subrogation and contribution it may have against the City, its officers, employees and agents and their respective insurers. Moreover, the insurance policy must specify that where the primary insured does not satisfy the self-insured retention, any additional insured may satisfy the self-insured retention.

All of said policies of insurance shall provide that said insurance may not be amended or cancelled by the insurer or any party hereto without providing thirty (30) days prior written notice by certified mail return receipt requested to the City. In the event any of said policies of insurance are cancelled, the Consultant shall, prior to the cancellation date, submit new evidence of insurance in conformance with Section 5.1 to the Contract Officer.

No work or services under this Agreement shall commence until the Consultant has provided the City with Certificates of Insurance, additional insured endorsement forms or appropriate insurance binders evidencing the above insurance coverages and said Certi ficates of Insurance or binders are approved by the City. City reserves the right to inspect complete, certified copies of and endorsements to all required insurance policies at any time. Any failure to comply 01007.0001/644685.1 -9-
with the reporting or other provisions of the policies including breaches or warranties shall not affect coverage provided to City.

All certificates shall name the City as additional insured (providing the appropriate endorsement) and shall conform to the following “cancellation” notice:

CANCELLATION:

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE

CANCELLED BEFORE THE EXPIRATION DATED THEREOF,
THE ISSUING COMPANY SHALL MAIL THIRTY (30) -DAY

ADVANCE WRITTEN NOTICE TO CERTIFICATE HOLDER
NAMED HEREIN.
[to be initialed] ______________
Consultant Initials
City, its respective elected and appointed officers, directors, officials, employees, agents and volunteers are to be covered as additional insureds as respects: liability arising out of activities Consultant performs; products and completed operations of Consultant; premises owned, occupied or used by Consultant; or any automobiles owned, leased, hired or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded to City, and their respective elected and appointed officers, officials, employees or volunteers. Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

Any deductibles or self -insured retentions must be declared to and approved by City. At the option of City, either the insurer shall reduce or eliminate such deductibles or self -insured retentions as respects City or its respective elected or appointed officers, officials, employees and volunteers or the Consultant shall procure a bond gua ranteeing payment of losses and related investigations, claim administration, defense expenses and claims. The Consultant agrees that the requirement to provide insurance shall not be construed as limiting in any way the extent to which the Consultant may be held responsible for the payment of damages to any persons or property resulting from the Consultant’s activities or the activities of any person or persons for which t he Consultant is otherwise responsible nor shall it limit the Consultant’s indemnification liabilities as provided in Section 5.3.

In the event the Consultant subcontracts any portion of the work in compliance with Section 4.5 of this Agreement, the contract between the Consultant and such subcontractor shall require the subcontractor to maintain the same policies of insurance that the Consultant is required to maintain pursuant to Section 5.1, and such certificates and endorsements shall be provided to City.

5.3 Indemnification.

To the full extent permitted by law, Consultant agrees to indemnify, defend and hold harmless the City, its officers, employees and agents (“Indemnified Parties”) against, and will hold and save them and each of them harmless from, any and all actions, either judicial, administrative, 01007.0001/644685.1 -10-
arbitration or regulatory claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein “claims or liabilities”) that may be asserted or claimed by any person, firm or e ntity arising out of or in connection with the negligent performance of the work, operations or activities provided herein of Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or entity for which Consultant is legally liable (“indemnitors”), or arising from Consultant’s or indemnitors’ reckless or willful misconduct, or arising from Consultant’s or indemnitors’ negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement, and in connection therewith:
(a) Consultant will defend any action or actions filed in connection with any of said claims or liabilities and will pay all costs and expenses, including legal costs and attorneys’ fees incurred in connection therewith;
(b) Consultant will promptly pay any judgment rendered against the City, its officers, agents or employees for any such claims or liabilities arising out of or in connection with the negligent performance of or failure to perform such work, operations or activities of Consultant hereunder; and Consultant agrees to save and hold the City, its officers, agents, and employees harmless therefrom;
(c) In the event the City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Consultant for such damages or other claims arising out of or in connection with the negligent performance of or failure to per form the work, operation or activities of Consultant hereunder, Consultant agrees to pay to the City, its officers, agents or employees, any and all costs and expenses incurred by the City, its officers, agents or employees in such action or proceeding, including but not limited to, legal costs and attorneys’ fees.

Consultant shall incorporate similar indemnity agreements with its subcontractors and if it fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and failure of City to monitor compliance with these provisions shall not be a waiver hereof. This indemnification includes claims or liabilities arising from any negligent or wrongful act, error or omission, or reckless or willful misconduct of Consultant in the performance of professional services hereunder. The provisions of this Section do not apply to claims or liabilities occurring as a result of City’s sole negligence or willful acts or omissions, but, to the fullest extent permitted by law, shall apply to claims and liabilities resulting in part from City’s negligence, except that design professionals’ indemnity hereunder shall be limited to claims and liabilities arising out of the negligence, recklessness or willful misconduct of the design professional. The indemnity obligation shall be binding on successors and assigns of Consultant and shall survive termination of this Agreement.

5.4 Sufficiency of Insurer.

Insurance required by this Agreement shall be satisfactory only if issued by companies qualified to do business in California, rated “A-” or better in the most recent edition of Best Rating Guide, The Key Rating Guide or in the Federal Register, and only if they are of a financial category Class VII or better, unless such requirements are waived by the Risk Manager of the City (“Risk 01007.0001/644685.1 -11-
Manager”) due to unique circumstances. If this Agreement continues for more than 3 years duration, or in the event the risk manager determines that the work or services to be performed under this Agreement creates an increased or decreased risk of loss to the City, the Consultant agrees that the minimum limits of the insurance policies may be changed accordingly upon receipt of written notice from the Risk Manager.

ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION

6.1 Records.

Consultant shall keep, and require subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports, studies or other documents relating to the disbursements charged to City and services performed hereunder (the “books and records”), as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services. Any and all such documents shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit and make records and transcripts from such records. Such records shall be maintained for a period of three (3) years following completion of the services hereunder, and the City shall have access to such records in the event any audit is required. In the event of dissolution of Consultant’s business, custody of the books and records may be given to City, and access shall be provided by Consultant’s successor in interest. Notwithstanding the above, the Consultant shall fully cooperate with the City in providing access to the books and r ecords if a public records request is made and disclosure is required by law including but not limited to the California Public Records Act.

6.2 Reports.

Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost of work and services to be performed pursuant to this Agreement. For this reason, Consultant agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the work or services contemplated herein or, if Consultant is providing design services, the cost of the project being designed, Consultant shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the estimated increased or decreased cost related thereto and, if Consultant is providing design services, the estimated increased or decreased cost estimate for the project being designed.

6.3 Ownership of Documents.

All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents and other materials (the “documents and materials”) prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement shall be the property of City and shall be delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of 01007.0001/644685.1 -12-
ownership use, reuse, or assignment of the documents and materials hereunder. Any use, reuse or assignment of such completed documents for other projects and/or use of uncompleted documents without specific written authorization by the Consultant will be at the City’s sole risk and without liability to Consultant, and Consultant’s guarantee and warranties shall not extend to such use, reuse or assignment. Consultant may retain copies of such documents for its own use. Consultant shall have the right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages resulting therefrom. Moreover, with respect to any documents and materials that may qualify as “works made for hire” as defined in 17 U.S.C. § 101, such documents and materials are hereby deemed “works made for hire” for the City.

6.4 Confidentiality and Release of Information.
(a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the Contract Officer.
(b) Consultant, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the Contract Officer or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered “voluntary” provided Consultant gives City notice of such court order or subpoena. (c) If Consultant, or any officer, employee, agent or subcontractor of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorneys fees, caused by or incurred as a result of Consultant’s conduct. (d) Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, inte rrogatories, request for admiss ions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.

ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION

7.1 California Law.

This Agreement shall be interpreted, construed and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions 01007.0001/644685.1 -13-
concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Los Angeles, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in the County of Los Angeles, State of California.

7.2 Disputes; Default.

In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default. Instead, the City may give notice to Consultant of the default and the reasons for the default. The notice shall include the timeframe in which Consultant may cure the default.

This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if circumstances warrant. During the period of time that Consultant is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Consultant does not cure the default, the City may take necessary steps to terminate this Agreement under this Article. Any failure on the part of the City to give notice of the Consultant’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement.

7.3 Retention of Funds.

Consultant hereby authorizes City to deduct from any amount payable to Consultant (whether or not arising out of this Agreement) (i) any amounts the payment of which may be in dispute hereunder or which are necessary to compensate City for any losses, cost s, liabilities, or damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by reason of Consultant’s acts or omissions in performing or failing to perform Consultant’s obligation under this Agreement. In the event that any claim is made by a third party, the amount or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear to be the basis for a claim of lien, City may withhold from any payment due, without liability for interest because of such withholding, an amount sufficient to cover such claim. The failure of City to exercise such right to deduct or to withhold shall not, however, affect the obligations of the Consultant to insure, indemnify, and protect City as elsewhere provided herein.

7.4 Waiver.

Waiver by any party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a waiver of any subsequent breach or violation of any provision of this Agreement.

Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver.

Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 01007.0001/644685.1 -14-

7.5 Rights and Remedies are Cumulative.

Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercis e by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party.

7.6 Legal Action.

In addition to any other rights or remedies, either party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary provision herein, Consultant shall file a statutory claim pursuant to Government Code Sections 905 et. seq. and 910 et. seq., in order to pursue a legal action under this Agreement.

7.7 Termination Prior to Expiration of Term.

This Section shall govern any termination of this Agreement except as specifically provided in the following Section for termination for cause. The City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days’ written notice to Consultant, except that where termination is due to the fault of the Consultant, the period of notice may be such shorter time as may be determined by the Contract Officer. In addition, Consultant may terminate this Agreement if and only if all of the following criteria are met: (i) City is in default under the terms of this Agreement; (ii) Consultant has given City thirty (30) days’ written notice (or longer, if circumstances warrant) of the default and the reasons for the default; and (iii) City has failed to cure the default within said cure period. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Except where the Consultant has initiated termination, the Consultant shall be entitled to compensation for all services rendered prior to the effective date of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. In the event the Consultant has initiated termination, the Consultant shall be entitled to compensation only for the reasonable value of the work product actually produced hereunder. In the event of City’s termination without cause pursuant to this Section, the City need not provide the Consultant with the opportunity to cure pursuant to Section 7.2.

7.8 Termination for Default of Consultant.

If termination is due to the failure of the Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over the work and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such 01007.0001/644685.1 -15-
damages), and City may withhold any payments to the Consultant for the purpose of set -off or partial payment of the amounts owed the City as previously stated.

7.9 Attorneys’ Fees.

If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be grante d, whether legal or equitable, shall be entitled to reasonable attorney’s fees. Attorney’s fees shall include attorney’s fees on any appeal, and in addition a party entitled to attorney’s fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment.

ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION

8.1 Non-liability of City Officers and Employees.

No officer or employee of the City shall be personally liable to the Consultant, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Consultant or to its successor, or for breach of any obligation of the terms of this Agreement.

8.2 Conflict of Interest.

Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant’s performance of services under this Agreement. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the Contract Officer. Consultant agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement.

No officer or employee of the City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects her/his financial interest or the financi al interest of any corporation, partnership or association in which (s)he is, directly or indirectly, interested, in violation of any State statute or regulation. The Consultant warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement.

8.3 Covenant Against Discrimination.

Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, r eligion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class in the performance of 01007.0001/644685.1 -16-
this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class.

8.4 Unauthorized Aliens.

Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq. , as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ such unauthorized aliens for the performance of work and/or services covered by this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys’ fees, incurred by City.

ARTICLE 9. MISCELLANEOUS PROVISIONS

9.1 Notices.

Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager and to the attention of the Contract Officer (with her/his name and City title), City of Carson, 701 East Carson, Carson, California 90745 and in the case of the Consultant, to the person(s) at the address designated on the execution page of this Agreement. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated at the time personally delivered or in seventy -two (72) hours from the time of mailing if mailed as provided in this Section.

9.2 Interpretation.

The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.

9.3 Counterparts.

This Agreement may be executed in any number of counterparts and each of such counterparts shall for all purposes be deemed to be an original, whether the signatures are originals, electronic, facsimiles or digital. All such counterparts shall together co nstitute but one and the same Agreement.

9.4 Integration; Amendment.

This Agreement including the attachments hereto is the entire, complete and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the parties, and none shall be used to interpret this Agreement. No amendment to or modification 01007.0001/644685.1 -17-
of this Agreement shall be valid unless made in writing and approved by the Consultant and by the City Council. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.

9.5 Severability.

In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless.

9.6 Warranty & Representation of Non-Collusion.

No official, officer, or employee of City has any financial interest, direct or indirect, in this Agreement, nor shall any official, officer, or employee of City participate in any decision relating to this Agreement which may affect his/her financial inte rest or the financial interest of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any State or municipal statute or regulation. The determination of “financial interest” shall be consistent with State law and shall not include interests found to be “remote” or “non -interests” pursuant to Government Code Sections 1091 or 1091.5. Consultant warrants and represents that it has not paid or given, and will not pay or give, to any third party including, but not limited to, any City official, officer, or employee, any money, consideration, or other thing of value as a result or cons equence of obtaining or being awarded any agreement.

Consultant further warrants and represents that (s)he/it has not engaged in any act(s), omission(s), or other conduct or collusion that would result in the payment of any money, consideration, or other thing of value to any third party including, but not l imited to, any City official, officer, or employee, as a result of consequence of obtaining or being awarded any agreement. Consultant is aware of and understands that any such act(s), omission(s) or other conduct resulting in such payment of money, consideration, or other thing of value will render this Agreement void and of no force or effect.

Consultant’s Authorized Initials _______

9.7 Corporate Authority.

The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties. [SIGNATURES ON FOLLOWING PAGE]
01007.0001/644685.1 -18-
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first-above written.

CITY:

CITY OF CARSON, a municipal corporation

, Mayor
ATTEST:

Dr. Khaleah K. Bradshaw, City Clerk
APPROVED AS TO FORM:

ALESHIRE & WYNDER, LLP

Sunny K. Soltani, City Attorney
CONSULTANT:
_______________________________
By:

Name:

Title:

By:

Name:

Title:

Address:

Two corporate officer signatures required when Consultant is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT’S SIGNATURES

SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS

MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONSULTANT’S BUSINESS ENTITY.

01007.0001/644685.1

CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT

STATE OF CALIFORNIA

COUNTY OF LOS ANGELES

On __________, 2024 before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same i n his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature: _____________________________________

OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form.

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT

INDIVIDUAL

CORPORATE OFFICER
_______________________________

TITLE(S)

PARTNER(S) LIMITED

GENERAL

ATTORNEY-IN-FACT

TRUSTEE(S)

GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________

___________________________________

TITLE OR TYPE OF DOCUMENT
___________________________________

NUMBER OF PAGES
___________________________________

DATE OF DOCUMENT
___________________________________

SIGNER(S) OTHER THAN NAMED ABOVE

A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document. 01007.0001/644685.1

CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT

STATE OF CALIFORNIA

COUNTY OF LOS ANGELES

On __________, 2024 before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same i n his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature: _____________________________________

OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form.

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT

INDIVIDUAL

CORPORATE OFFICER
_______________________________

TITLE(S)

PARTNER(S) LIMITED

GENERAL

ATTORNEY-IN-FACT

TRUSTEE(S)

GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________

___________________________________

TITLE OR TYPE OF DOCUMENT
___________________________________

NUMBER OF PAGES
___________________________________

DATE OF DOCUMENT
___________________________________

SIGNER(S) OTHER THAN NAMED ABOVE

A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document. 01007.0001/644685.1 A-1
EXHIBIT “A”

SCOPE OF SERVICES
I. Consultant will perform the following Services:

A.

B.

C.

II. As part of the Services, Consultant will prepare and deliver the following tangible work products to the City:

A.

B.

C.

III. In addition to the requirements of Section 6.2, during performance of the Services, Consultant will keep the City appraised of the status of performance by delivering the following status reports:

A.

B.

C.

IV. All work product is subject to review and acceptance by the City, and must be revised by the Consultant without additional charge to the City until found satisfactory and accepted by City.

V. Consultant will utilize the following personnel to accomplish the Services:

A.

B.

C.

01007.0001/644685.1 B-1
EXHIBIT “B”

SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)

01007.0001/644685.1 C-1
EXHIBIT “C”

SCHEDULE OF COMPENSATION
I. Consultant shall perform the following tasks at the following rates:

RATE TIME SUB-BUDGET
A. __________ __________ __________
B. __________ __________ __________
C. __________ __________ __________
D. __________ __________ __________

II. Within the budgeted amounts for each Task, and with the approval of the Contract Officer, funds may be shifted from one Task sub- budget to another so long as the Contract Sum is not exceeded per Section 2.1, unless Additional Services are approved per Section 1.8.

III. The City will compensate Consultant for the Services performed upon submission of a valid invoice. Each invoice is to include:

A. Line items for all personnel describing the work performed, the number of hours worked, and the hourly rate.

B. Line items for all materials and equipment properly charged to the Services.

C. Line items for all other approved reimbursable expenses claimed, with supporting documentation.

D. Line items for all approved subcontractor labor, supplies, equipment, materials, and travel properly charged to the Services.

IV. The total compensation for the Services shall not exceed $_____________ as provided in Section 2.1 of this Agreement.

V. The Consultant’s billing rates for all personnel are attached as Exhibit C-1. 01007.0001/644685.1 D-1
EXHIBIT “D”

SCHEDULE OF PERFORMANCE
I. Consultant shall perform all services timely in accordance with the following schedule:

Days to Perform Deadline Date
A. Task A ______________ ______________
B. Task B ______________ ______________
C. Task C ______________ ______________

II. Consultant shall deliver the following tangible work products to the City by the following dates.

A.

B.

C.

III. The Contract Officer may approve extensions for performance of the services in accordance with Section 3.2.

Purchasing Division
701 E. Carson Street
Carson, CA 90745

EXHIBIT C

COST FILE
Exhibit C contains the City’s required Cost File template. Proposers must com plete and submit this form in full; failure to do so may result in disqualification.

Please refer to the Documents tab for the Excel worksheet titled "Exhibit C."

February 26, 2026

Presented to:

The City of Carson, California
Josilla Togiola
Purchasing Manager

Submitted by:

Mark Thummel
Account Executive-Building Solutions, LLC.
(702) 664-9100
[email protected]

City of Carson, CA

Request for Proposals (RFP) NO. 26-013
Citywide Intrusion Detection and Alarm Monitoring Services Table of Contents
Required Proposal Sections
Cover Letter and Company Profile………………………………………….1
Partner Letters………………………………………………………………….2
Proposer Qualifications………………………………………………………4
Key Staff and Team……………………………………………………………5
Project Understanding………………………………………………………..11
Project Approach and Work Plan…………………………………………...12
Subcontractor List……………………………………………………………..15

Cost File
Cost File………………………………………………………………………….17

Appendix 1
Sample Engineering Drawings……………………………………………….22

Acknowledgement of Addenda
Acknowledgement of Addendum 1………………………………………….23

Required General Attachments
• Bidder/Proposer Affidavit
• Affidavit of Non-Collusion and Non-Discrimination
• Affidavit of Non-Federal Lobbyist Requirement
• Debarment and Suspension Certification
• Acknowledgment of Insurance Endorsements
• Client Reference List
• Certification of Compliance with Labor Code Section 3700 • W9

Modifications to the City’s Form Contract
Modifications to the City’s Form Contract

9059 Technology Ln.

Fishers, IN 46038
Tele: 317-207-0520
www.qumulex.com

February 19, 2026

Qumulex Certified Channel Partner – Integrator

Johnson Controls, Inc.
7711 Center Ave, Suite 650
Huntington Beach, CA 92647
United States

To Whom it may concern,

This affirms that Johnson Controls, Inc. is an authorized Channel Partner - Integrator in good standing of the Qumulex partner agreement.

Johnson Controls is qualified to install, service, and maintain the Qumulex product line with trained and certified technicians.

Please do not hesitate to contact us with any questions or concerns you may have regarding these matters.

Sincerely,

Jason Glover
Vice President of Sales
[email protected]
913-948-3855
9059 Technology Ln.

Fishers, IN 46038

Cc:

Dan Ritman
Aaron Newman

Doc ID: 47c47046555e87f8e4c1c8817bfb87f7ba9bf154

9059 Technology Ln.

Fishers, IN 46038
Tele: 317-207-0520
www.qumulex.com

February 22, 2026

Subject: Qumulex DSC Integration

The City of Carson
701 E. Carson Street,
Carson, CA 90745
United States

To Whom it may concern,

This letter affirms that our engineering team has formally engaged with the Johnson Controls DSC Intrusion Systems SDK and Product Support Team for the development of an integration with the Qumulex platform.

By integrating the DSC intrusion alarm system into the Qumulex Security System platform, customers can interface with just one system, for greater simplicity and optimum control.

This engagement with Johnson Controls provides the integration with a DSC intrusion alarm panel to the Qumulex access control and CCTV video surveillance system to create a single unified solution. Integration with DSC PowerSeries intrusion alarm panels allows the access control system to receive intrusion events, view zone status and to arm and disarm the intrusion system with the access control readers. These integration functions significantly increase the ability to secure the administration of authorized use of the intrusion system, which also improves the management of the intrusion system. This will also provide the potential for advanced and customized integration functions, specifically tailored to an end user’s needs.

Johnson Controls is highly qualified and capable to install, service, maintain and support these integrations, along with the overall Qumulex product line with trained and certified personnel, and we appreciate the opportunity to engage with their engineering team on this integration.

Please do not hesitate to contact us with any questions or concerns you may have regarding these matters.

Sincerely,

Aaron Newman
Product Manager
+1-703-987-5572
[email protected]

Cc:

Dan Ritman
Aaron Newman

Request for Proposals #26-013
© 2026 Johnson Controls. Do not copy (physically, electronically or in any other media) without the express written permission of Johnson Controls.