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Bid Number: RFP 040924 Vendor Name: Herc Rentals Inc.
CITY OF
:. TUCSON
Contract No. 240078 - 01
Maintenance Repair and Operations (MRO) Supplies, Parts, Equipment, and Materials
Vendor: W.W. Grainger, Inc.
Table of Contents
1. Vendor's Response to Intent to Negotiate/Best and Final Offer (BAFO)
2. City's Intent to Negotiate/BAFO Request
3. Vendor's Response to RFP No. 240078
4. RFP No. 240078
5. Insurance
1. Negotiate/Best and Final Offer (BAFO)
CITY OF
TUCSON
Vendor
1 s Response to Intent to
Matthew Sage, NIGP-CPP, CPPB
Procurement Manager
(520) 837-4137
[email protected]
255 W. Alameda, 6th Floor, Tucson, AZ 85701 | Business Services Department – Procurement (520) 791-4217 | TTY (520) 791-2639
https://www.tucsonaz.gov/Departments/Business-Services-Department/Procurement
August 14, 2024 Sent this day via email: [email protected]
Ken White
National Government Sales Manager
Grainger
100 Grainger Parkway
Lake Forest, IL 33544-7925
RE: City of Tucson RFP No. 240078, Maintenance, Repair, and Operations (MRO) Supplies, Parts, Equipment, and Materials – Letter of Concurrence
Dear Mr. White:
Based upon the previous discussions and negotiations, this letter serves as a request for confirmation that the statements below represent your firm’s best and final offer to the City of Tucson regarding the subject solicitation. Points of agreement not identified below are not included in the offer. In the event there is any disagreement with this document or if there is other information that must be included in the document, Grainger must specify such in a written response to this request.
The following contract modifications/clarifications have been accepted and agreed to by the City of Grainger:
1. Best and Final Pricing:
Pricing shall be as per the attached Price Page submitted by Grainger on May 31, 2024.
2. City of Tucson and OMNIA Partners Negotiated Terms and Conditions:
The agreed upon Terms and Conditions for the City of Tucson and OMNIA Partners is attached to this letter.
3. Order of Precedence.:
The order of precedence for documents shall be delineated in the following order:
1) Letter of Concurrence
2) Negotiated Terms and Conditions, Revised August 14, 2024 3) Best and Final Price Page submitted by Grainger on May 31, 2024 4) Grainger’s response to City’s Intent to Negotiate/Best and Final Offer (BAFO) 5) City’s Intent to Negotiate/BAFO Request
6) Grainger’s response to City’s Request for Proposal (RFP) No. 240078 7) RFP No. 240078
This Letter of Concurrence is not an intent to award a contract and does not establish a contractual relationship between the firm and the City.
1'1TUCsoN
Matthew Sage, NIGP-CPP, CPPB
Procurement Manager
(520) 837-4137
[email protected]
255 W. Alameda, 6th Floor, Tucson, AZ 85701 | Business Services Department – Procurement (520) 791-4217 | TTY (520) 791-2639
https://www.tucsonaz.gov/Departments/Business-Services-Department/Procurement Please signify your concurrence by signing this document and returning to my attention via e-mail at [email protected] on or before Thursday, August 15, 2024, at 5:00 p.m. local Arizona time. If you have any questions regarding this letter, please contact me via e -mail or via my direct phone at (520) 837-4137.
Concurrence by W.W. Grainger, Inc.: Concurrence by City of Tucson:
Authorized Signature Date Authorized Signature Date
Printed Name Printed Name
Sincerely,
Matthew Sage, NIGP-CPP, CPPB
Procurement Manager
Attachments: City of Tucson and OMNIA Partners Negotiated Terms and Conditions, Revised August 14, 2024, Price Page submitted by Grainger on May 31, 2024. 8/16/24
Matthew Sage
1'1 TUCsoN
~ Sr,-
C. SCOPE OF WORK
C.1.A.7 WARRANTY
Offeror shall warrant that all equipment and parts furnished in their offer are newly manufactured and free from defects for no less than one (1) year from the date the equipment is delivered or if installation is required, installed. In all instances, the Warranty period will begin no later than thirty (30) days following delivery of equipment or as otherwise mutually agreed upon. Warranty shall also guarantee accepted trade standards of quality, fitness for the intended uses, and conformance to specified specifications.
Para. for additional Grainger Warranty Terms and Conditions.
C.1.B.3 DEFECTIVE PRODUCT
All defective products shall be replaced and exchanged by the Contractor. The cost of transportation, unpacking, inspection, re-packing, re- shipping or other like expenses shall be paid by the Contractor. All replacement products must be received by the City within seven (7) days of initial notification or a mutually agreed upon timeframe.
C.1.B.4 PRICING
Market Basket product Prices and category contract discounts shall remain firm and will include all charges that may be incurred in fulfilling requirement(s) for the twelve- month period following contract award. Where applicable, Contract pricing shall be determined contract catalog list price, at time of purchase.
G. SPECIAL TERMS AND CONDITIONS
G.2 FOB DESTINATION FREIGHT PREPAID
Prices shall be FOB Destination. Standard ground freight shipments paid by Contractor on all catalog product orders to the delivery location designated. All other freight charges imposed by freight carrier related to shipment of oversize, special handling, expedited or hazmat product(s) are paid by City/Member. Contractor shall retain title and control of all goods until they are delivered and the Contract of coverage has been completed. All risk of transportation shall be the responsibility of the Contractor. All claims for visible or concealed damage shall be filed by the Contractor. The City/Member will assist the Contractor in arranging for inspection.
CITY OF TUCSON CONTRACT
Negotiated Terms and Conditions. Revised August 14, 2024 Please see Grainger's City of Tucson technical response, Section 3. Services., iii., 8th by applying Offerors discounts to Offeror's Contract Reference Price ("CRP"}, i.e., G.3 FEDERAL TRANSIT ADMINISTRATION (FTA) REQUIREMENTS
Any contract awarded pursuant to this solicitation will contain the FTA Terms and Conditions listed in the corresponding attachment titled, "FTA Terms, Conditions and Certifications". Contractor shall be notified when federal funds will be used to procure product under the terms of this Contract and shall be afforded a reasonable period of time to assess whether Contractor can comply with federal terms applicable to the procurement.
G.4 PRICE ADJUSTMENT
At least 60 (sixty) days before the end of the Contract first year and every subsequent Contract anniversary, Contractor may submit to the Contract Officer a request for price . Based on documented increased
Contractor costs, and the City may, at its discretion, make price adjustments, which will take effect on the Contract anniversary date and shall apply during the course of the subsequent Contract year. extension term. If Contract price adjustments are not approved, Contractor may, at its sole discretion, remove product from its Contract Market Basket offering.
I. STANDARD TERMS AND CONDITIONS
I.20 INDEMNIFICATION
To the fullest extent permitted by law, Contractor, its successors, assigns and guarantors, will indemnify, defend, and hold harmless the City and its officials, employees, volunteers, and agents, from and against all third-party allegations, demands, proceedings, suits, actions, claims (including but not limited to claims of patent, trademark, or copyright infringement), liability, damages, losses, expenses (including but not limited to attorney fees and court costs, including the cost of appellate proceedings, and all claim-adjusting- and-handling expenses) or disbursements of any kind or nature, that may be asserted against, imposed on, or incurred by any of them, in any way relating to or to the extent arising from any actions, errors, mistakes or omissions of Contractor or any subcontractor or anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable relating to work, services and/or products provided under this Contract.
I.30 FINANCIAL RECORDS AND AUDITS
A. Financial Controls and Accounting Records. Contractor will exercise internal controls over all financial transactions related to this Contract in accordance with sound fiscal policies.
Contractor will maintain books, records, documents, and other evidence directly pertinent to the performance this Contract in accordance with generally accepted accounting principles and practices consistently applied, and other local, state or federal regulations.
B. Retention Period. Contractor will maintain those records, together with related or supporting documents and information, at all times during the term of this Contract and for a period of 3 years after its expiration or termination.
C. Audits. Upon written notice from City, Contractor will obtain and provide to City a contract- specific or general financial audit. The notice from City will specify the period to be covered by the audit, the type of audit and the deadline for completion and submission of the audit results adjustments to Contractor's Market Basket offering
to City. The audit must be performed by a qualified, independent accounting firm or equally as qualified Contractor internal audit resources
audit findings.
D. Access to Books and Records. The City and its authorized representatives may, with advance written notice to Contractor, during the term of this Contract or thereafter during the above retention period, inspect and audit Contractor's books and records that relate to its operations under this Contract as well as those kept by or under the control of its agents, assigns, successors and subcontractors. The Contractor will, at its expense, make such books and records available for such inspection and audit duri
office, place of business, or other agreed-upon location, or will provide copies by mail or electronically. The City may, as part of its examination, make copies of, or extracts from, all such books and records (in whatever form they may be kept, whether written, electronic, or other).
E. Result of Audit. If, as a result of such audit, Contractor is liable to the City for the payment of any sum, Contractor will pay such sum to the City once Contractor is afforded a reasonable amount of time to validate City audit findings. The City's audit rights will survive the expiration or termination of this Contract.
F. Subcontractors and Assigns. Contractor will include these requirements in every agreement with any agent, assign, successor, and subcontractor who provides construction, professional design services, or other goods or services under this Contract.
OMNIA PARTNERS AGREEMENT
PPA ATTACHMENT F EXHIBIT A
SUBSECTION 1.4., AWARD BASIS., 2ND PARAGRAPH
All signed Supplemental Agreements and purchase orders issued and accepted by the Supplier may survive expiration or termination of the Master Agreement. Participating order is issued prior to the expiration of the Master Agreement. All Supplemental Agreements may have a full potential term (any combination of initial and renewal periods) not to exceed expiration or termination of the Master Agreement . Supplier is responsible for reporting all sales and paying the applicable Administrative Fee for sales that use the Master Agreement as the basis for the purchase order, provided the purchase order was accepted by the Supplier prior to expiration or termination of the Master Agreement.
SUBSECTION 1.5., OBJECTIVES OF COOPERATIVE PROGRAM
This RFP is intended to achieve the following objectives regarding availability through
A. Provide a comprehensive competitively solicited and awarded national agreement offering the Products covered by this solicitation to Participating Public Agencies;
B.
market strategy to Public Agencies nationwide;
and include Contractor's responses, if any, to any
ng normal business hours at Contractor's
Agencies' purchase orders may exceed the term of the Master Agreement if the purchase OMNIA Partners' cooperative program:
Establish the Master Agreement as one of the Supplier's primary go to SECTION 2.0., REPRESENTATIONS AND COVENANTS, SUBSECTION
2.1., CORPORATE COMMITTMENT
Supplier commits that (1) the Master Agreement has received all necessary corporate the Master Agreement will be promote
all Public Agencies, including any existing customers, and Supplier will transition existing
SECTION 2.0., REPRESENTATIONS AND COVENANTS, SUBSECTION
2.2, PRICING COMMITMENT
Supplier commits the not-to-exceed pricing provided under the Master Agreement pricing is its lowest available (net to buyer) to Participating Public Agencies, absent Participating Agency pricing, discounts and incentives tailored to meet Participating Public Agency customer MRO product and related service needs.
SECTION 2.0., REPRESENTATIONS AND COVENANTS, SUBSECTION
2.3., SALES COMMITMENT
Supplier commits to aggressively market the Master Agreement as one of its go to market strategies in this defined sector and that its sales force will be trained, engaged and committed to offering the Master Agreement to Public Agencies through OMNIA Partners nationwide. Supplier commits that all Master Agreement sales will be accurately and timely reported to OMNIA Partners in accordance with the OMNIA Partners Administration Agreement. Supplier also commits its sales force will be compensated, including sales incentives, for sales to Public Agencies under the Master Agreement in a consistent or better manner compared to sales to Public Agencies if the Supplier were not awarded the Master Agreement.
SECTION 3.0., SUPPLIER RESPONSE, SUBSECTION 3.3., A.i.,
MARKETING AND SALES
A. Provide a detailed ninety-day plan beginning from award date of the Master Agreement describing the strategy to immediately implement the Master Agreement as one of nationwide, to include, but not limited to:
i. Executive leadership endorsement and sponsorship of the award as one of the public sector go-to-
SECTION 3.0., SUPPLIER RESPONSE, SUBSECTION 3.3., C.,
MARKETING AND SALES
the Master Agreement available nationally through OMNIA Partners. authorizations and support of the Supplier's executive management, (2) the Master Agreement is one of Supplier's primary "go to market" strategyies for Public Agencies, (3) d as one of Supplier's "go to market" strategies to
customers, upon their request, to the Master Agreement, and ... supplier's primary go to market strategies for Public Agencies to supplier's teams market strategies within first 10 days ...
Describe how Supplier will transition any existing Public Agency customers' accounts to SECTION 3.0., SUPPLIER RESPONSE, SUBSECTION 3.3., E.ii.,
MARKETING AND SALES
Public Agencies nationwide and the timely follow up to leads established by OMNIA Partners. All sales materials are to use the OMNIA Partners logo. At a minimum, the Sup
ii. Pricing, discounts, and incentives tailored to meet Participating Public Agency customer MRO product and related service needs.
SECTION 3.0., SUPPLIER RESPONSE, SUBSECTION 3.3., J.
MARKETING AND SALES
percent of total prior year sale.
SECTION 3.0., SUPPLIER RESPONSE, SUBSECTION 3.3., L.,
MARKETING AND SALES
Provide the Contract Sales (as defined in Section 10 of the National Intergovernmental Purchasing Alliance Company Administration Agreement) that Supplier will guarantee each year under the Master Agreement for the initial three years of the Master Agreement
$ .00 in year one
$ .00 in year two
$ .00 in year three
Supplier does not guarantee minimum Contract Sales, but affirms it will perform in
SECTION 3.0., SUPPLIER RESPONSE, SUBSECTION 3.3., M.,
MARKETING AND SALES
Even though it is anticipated many Public Agencies will be able to utilize the Master Agreement without further formal solicitation, there may be circumstances where Public Agencies will issue their own solicitations. The following options are available when responding to a solicitation for Products covered under the Master Agreement.
i. Respond with Master Agreement pricing (Contract Sales reported to OMNIA Partners).
Confirm Supplier will be proactive in direct sales of Supplier's goods and services to plier's sales initiatives should communicate:
State the amount of Supplier's Public Agency sales for the previous fiscal year and ("Guaranteed Contract Sales").
accordance with terms and conditions while promoting this Contract as one of its "go to market" strategies to Public Agencies, including existing customers. ii. If competitive conditions require Supplier may respond with lower pricing through the Master Agreement. If Supplier is awarded the contract, the sales are reported as Contract Sales to OMNIA Partners under the Master Agreement.
PPA ATTACHMENT F EXHIBIT C
MASTER INTERGOVERNMENTAL COOP PURCHASING AGREEMENT,
EXAMPLE; EXHIBIT C, SUBSECTION 8
The Procuring Party shall now use this Agreement as a method for obtaining additional concessions or reduced prices for purchase of similar products or services outside of the Master Agreement. Master Agreements may be structured with not-to-exceed pricing, in which cases the Supplier may offer the Procuring Party and the Procuring Party may accept lower pricing or additional concessions for purchase of Products through a Master Agreement.
PPA ATTACHMENT F EXHIBIT F
EXHIBIT F., TO WHOM IT MAY CONCERN
Participating Agencies may elect to use federal funds to purchase under the Master Agreement. Contractor shall be notified when federal funds will be used to procure product under the terms of this Contract and shall be afforded a reasonable period of time to assess whether Contractor can comply with federal terms applicable to the procurement. This form should be completed and returned.
EXHIBIT F., SIGNATURE BLOCK
Offeror agrees to comply with all federal, state, and local laws, rules, regulations and ordinances, as applicable. It is further acknowledged that offeror certifies compliance with all provisions, laws, acts, regulations, etc. as specifically noted above, provided, Contractor shall be notified when federal funds will be used to procure product under the terms of this Contract and shall be afforded a reasonable period of time to assess whether Contractor can comply with federal terms applicable to the procurement.
EXHIBIT F., SIGNATURE BLOCK FOLLOWING SUBSECTION 10.
CLEAN WATER STATE REVOLVING FUNDS
Offeror agrees to comply with all terms and conditions outlined in the FEMA Special Conditions section of this, provided, Contractor shall be notified when federal funds will be used to procure product under the terms of this Contract and shall be afforded a reasonable period of time to assess whether Contractor can comply with federal terms applicable to the procurement.
FTA TERMS AND CONDITIONS.PDF., PAGE 55-57/63
Certifications. Contractor shall be notified when federal funds will be used to procure product under the terms of this Contract and shall be afforded a reasonable period of time to assess whether Contractor can comply with federal terms applicable to the procurement.
2. Request
CITY OF
TUCSON
City's Intent to Negotiate/BAFO
LETTER OF INTENT TO
NEGOTIATE
BUSINESS SERVICES DEPARTMENT SHARED SERVICES PROCUREMENT CITY HALL 255 W. ALAMEDA P.O. BOX 27210
TUCSON, AZ 85726-7210(520) 791-4217 FAX (520)
791-4735 TTY (520) 791-2639
www.tucsonprocurement.com
May 22, 2024 Sent this day via email: [email protected] Ken White
National Government Sales
Manager
Grainger
100 Grainger Parkway
Lake Forest, IL 33544-7925
RE: City of Tucson RFP #240078; Maintenance, Repair, and Operations (MRO) Supplies, Parts, Equipment, and Materials
Intent to Negotiate
Dear Mr. White:
The City of Tucson has completed the evaluation of submittals received in response to the subject solicitation. Based upon the recommendation of the evaluation committee, the City is inviting your firm to enter negotiations. Specifically, the City requests the following:
1. The City accepts the following terms and conditions from your Proposal / Letter of Clarification and Exception:
a. Request for Proposal, Section C., Scope of Work, Subsection C.1.B.3 Defective Product.
b. Request for Proposal, Section C., Scope of Work, Subsection C.1.B.4 Pricing. c. Request for Proposal, Section G., Special Terms and Conditions, Subsection G.3, Federal Transit Administration (FTA) Requirements.
d. Request for Proposal, Section G., Special Terms and Conditions, Subsection G.4, Price Adjustment.
2. At this time, the City requests additional clarification and justification on the following exceptions, at this time, the City has not accepted the following:
a. Request for Proposal, Section C., Scope of Work, Subsection C.1.A.7. Warranty. b. Request for Proposal, Section G., Scope of Work, Subsection G.2., FOB Destination Freight Prepaid.
c. Request for Proposal, Section I, Special Terms and Conditions, Subsection I.20., Indemnification.
d. Request for Proposal, Section I., Special Terms and Conditions, Subsection I.30.E., Financial Records and Audits.
3. The City will defer to Omnia Partners for Exceptions related to the PPA Attachment F Exhibit A Response for National Cooperative Contract.
4. The City will defer to Omnia Partners for Exceptions related to the PPA Attachment F Exhibit B Administration Agreement, Example
5. The City will defer to Omnia Partners for Exceptions related to the PPA Attachment F '1 TUCsoN
• • • • •
LETTER OF INTENT TO
NEGOTIATE
BUSINESS SERVICES DEPARTMENT SHARED SERVICES PROCUREMENT CITY HALL 255 W. ALAMEDA P.O. BOX 27210
TUCSON, AZ 85726-7210(520) 791-4217 FAX (520)
791-4735 TTY (520) 791-2639
www.tucsonprocurement.com
Exhibit C Master Intergovernmental Coop Purchasing Agreement, Example
6. The City will defer to Omnia Partners for Exceptions related to the PPA Attachment F Exhibit F Federal Funds Certifications
7. The City requests a Best and Final response to the Pricing. Please complete the attached Price Page.
This Notice of Intent to Negotiate is not an intent to award a contract and does not establish a contractual relationship between the firm and the City. In the event that the City is not able to negotiate a satisfactory contract with the firm, the City will terminate negotiations.
Please submit a written response to my attention via e-mail to [email protected] onor before May 31 , 2024, at 4:00 p.m. Please contact me via e-mail or at (520) 837-4081 with questions regarding the items above.
Sincerely,
Matthew Sage, NIGP-CPP, CPPB
Procurement Manager
Business Services Department
Cc: Omnia Partners
Attachments: Three (3)
Grainger Exceptions
Exceptions Matrix
Best and Final Price Proposal
£ CIT Y OF
r.tt TUCSON
ncere1y,
• • • • •
3. 240078
CITY OF
TUCSON
Vendor
1 s Response to RFP
March 28, 2024 The City of Tucson
1 Maintenance Repair & Operations (MRO) Supplies, Parts, Equipment, & Materials
City of Tucson
Maintenance Repair & Operations
(MRO) Supplies, Parts, Equipment
& Materials
REQUEST FOR PROPOSAL #240078
SUBMITTED BY:
Ken White
National Government Sales Manager
W.W. Grainger, Inc.
[email protected]
720-988-7669
March 28, 2024
Supplies and Solutions
for Every Industry ®
CITY OF TUCSON
REQUEST FOR PROPOSAL
240078
MAINTENANCE REPAIR AND OPERATIONS (MRO) SUPPLIES,
PARTS, EQUIPMENT, AND MATERIALS
Due Date: Thursday, March 28, 2024
City of Tucson
255 W Alameda St
Tucson, AZ 85701
Procurement portal
https://secure.procurenow.com/portal/tucson-az
Public Portal https://secure.procurenow.com/portal/tucson- az/projects/62080
PUBLISH DATE: February 7, 2024
CITY OF
TUCSON
CITY OF TUCSON REQUEST FOR PROPOSAL NO. 240078
BUSINESS SERVICES DEPARTMENT Page 2 of 45
SHARED SERVICES PROCUREMENT DIVISION RESPONSIBLE CONTRACT OFFICER: Matthew Sage 255 W. ALAMEDA, 6TH FLOOR, TUCSON, AZ 85701 PH: (520) 837-4081 Attachments:
A - OFFER_AND_ACCEPTANCE_RFP
E - RFP 240078_Attachment E_OMNIA_Final
G - FTA TERMS AND CONDITIONS
H - 240078, Attachment H, Price Page
CITY OF TUCSON REQUEST FOR PROPOSAL NO. 240078
BUSINESS SERVICES DEPARTMENT Page 3 of 45
SHARED SERVICES PROCUREMENT DIVISION RESPONSIBLE CONTRACT OFFICER: Matthew Sage 255 W. ALAMEDA, 6TH FLOOR, TUCSON, AZ 85701 PH: (520) 837-4081
A. NOTICE
A.1. CITY OF TUCSON
NOTICE OF REQUEST FOR PROPOSAL NO 240078
TITLE: Maintenance Repair and Operations (MRO) Supplies, Parts, Equipment, and Materials
SUBMITTAL DUE DATE: Thursday, March 28, 2024 AT 2:00 P.M. LOCAL AZ TIME PRE-SUBMITTAL CONFERENCE DATE: Tuesday, February 20, 2024 TIME: 10:00 am LOCAL AZ TIME
LOCATION: MICROSOFT TEAMS VIRTUAL MEETING
Meeting ID: 245 258 888 266
Passcode: S5V3ke
Or call in (audio only)
+1 213-293-2303,,535442474# United States, Los Angeles Phone Conference ID: 535 442 474#
QUESTIONS SHALL BE DIRECTED TO: Matthew Sage
(520) 837-4081
[email protected]
Posted Date: Wednesday, February 7, 2024
Competitive sealed offers for the material or service specified in this solicitation must be submitted through the City’s onl ine bidding system. No late submitted offer will be accepted or considered.
Reponses submitted in physical form or by facsimile or email will not be considered. Offerors are cautioned to commence the submittal process sufficiently ahead of time to allow fo r unanticipated delays resulting from things like a slow internet connection, internet outage, difficulty uploading large documents, differing system requirements, etc.
Questions about this solicitation must be addressed to the responsible Contract Officer listed herein.
CITY OF TUCSON REQUEST FOR PROPOSAL NO. 240078
BUSINESS SERVICES DEPARTMENT Page 4 of 45
SHARED SERVICES PROCUREMENT DIVISION RESPONSIBLE CONTRACT OFFICER: Matthew Sage 255 W. ALAMEDA, 6TH FLOOR, TUCSON, AZ 85701 PH: (520) 837-4081
B. INTRODUCTION
B.1. Summary
The City of Tucson is requesting proposals from qualified and experienced firms to provide
MAINTENANCE, REPAIR AND OPERATIONS (MRO) SUPPLIES, PARTS, EQUIPMENT, MATERIALS AND RELATED SERVICES . The City of Tucson requires a contractor who provides a diverse and extensive supply of MRO products and services for delivery to various locations in the Tucson metropolitan area and for pickup at local storefronts.
Requirements and qualifications are defined in detail in the Scope of Services Section of this Request for Proposal (RFP). The City seeks a firm that can supply the specified services, supplies, parts, equipment and materials and related services.
B.2. Contact Information
Matthew Sage
Procurement Manager
Email: [email protected]
Phone: (520) 837-4081
Department:
Business Services
B.3. Timeline
CITY OF TUCSON REQUEST FOR PROPOSAL NO. 240078
BUSINESS SERVICES DEPARTMENT Page 5 of 45
SHARED SERVICES PROCUREMENT DIVISION RESPONSIBLE CONTRACT OFFICER: Matthew Sage 255 W. ALAMEDA, 6TH FLOOR, TUCSON, AZ 85701 PH: (520) 837-4081
Release Project Date February 7, 2024
Pre-Proposal Meeting (Mandatory) February 20, 2024,
10:00amhttps://teams.microsoft.com/l/meetup-
join/19%3ameeting ODc2OWYzYmQtZGIyNi0
0YWY2LTljMjYtYTMyZWY1NjhhYjA2%40threa
d.v2/0?context=%7b%22Tid%22%3a%22d21e
59ec-c208-43eb-aaf1-
cf06d9a196e0%22%2c%22Oid%22%3a%221d
ce1b86-387e-4e62-b197-
798ed1fc7c55%22%7d
Question Submission Deadline March 7, 2024, 4:00pm
Proposal Submission Deadline March 28, 2024, 2:00pm
CITY OF TUCSON REQUEST FOR PROPOSAL NO. 240078
BUSINESS SERVICES DEPARTMENT Page 6 of 45
SHARED SERVICES PROCUREMENT DIVISION RESPONSIBLE CONTRACT OFFICER: Matthew Sage 255 W. ALAMEDA, 6TH FLOOR, TUCSON, AZ 85701 PH: (520) 837-4081
C. SCOPE OF WORK
C.1. General Requirements
A. GENERAL REQUIREMENTS
1. QUALIFIED FIRMS: Offerors should meet the minimum qualifications:
a. Have a strong national presence in the MRO supply industry. b. Have a distribution model capable of delivering products nationwide. c. Have a demonstrated sales presence.
d. Be able to meet the minimum requirements of the cooperative purchasing program detailed herein.
e. Be able to provide the full range of products, equipment, parts, materials and services to meet the demands of the City and all agencies that opt to participate in the cooperative purchasing program with the City.
2. USAGE REPORT: The Contractor shall provide an electronic copy of a usage report upon request to the Agency Department of Procurement. The report shall provide complete information on the items purchased under this Contract. The Contractor should be able to provide a usage report by department. At a minimum for each item sold, the report should list the manufacturer name, model number, part number, item description, quantity sold, and total spend by department, division, ordering entity, etc.
3. EQUIPMENT/RECALL NOTICES: In the event of any recall notice, technical service bulletin, or other important notification affecting equipment purchased from this contract, a notice shall be sent to the Contract Representative. It shall be the responsibility of the contractors to assure that all recall notices are sent directly to the agencies Contract Representative.
4. WAREHOUSING, DISTRIBUTION AND SALES FACILITIES: The product specified in this solicitation is dependent upon an extensive manufacturer-to-customer supply chain distribution system. To be considered for award, each potential contractor is required to provide proof of an extensive distribution system.
5. DELIVERY: For City of Tucson purchases, MRO supplies shall be delivered to various City of Tucson stores locations and non-stores locations. All deliveries shall be made Monday through Friday from 8:00 a.m. to 3:00 p.m., Arizona Standard Time.
6. CATALOGS: Within 10 days after contract award, Contractor must submit complete price lists and catalogs of their product line in hard copy or on CD. Upon request from a using agency, Contractor shall provide, at no cost, these catalogs and price lists. An accessible public website that contains a downloadable catalog and price list or an interactive web catalog and price list maybe provided in lieu of the above hard copy requirement.
7. WARRANTY: Offeror shall warrant that all equipment and parts furnished in their offer are newly manufactured and free from defects in material and workmanship for no less than one (1) year from the date the equipment is delivered or installed. Warranty shall also CITY OF TUCSON REQUEST FOR PROPOSAL NO. 240078
BUSINESS SERVICES DEPARTMENT Page 7 of 45
SHARED SERVICES PROCUREMENT DIVISION RESPONSIBLE CONTRACT OFFICER: Matthew Sage 255 W. ALAMEDA, 6TH FLOOR, TUCSON, AZ 85701 PH: (520) 837-4081
guarantee accepted trade standards of quality, fitness for the intended uses, and conformance to promises or specified specifications. No other express or implied warranty shall eliminate the vendor’s liability as stated herein.
B. PRODUCT REQUIREMENTS:
1. PRODUCTS: A complete and comprehensive line of quality made MRO supplies to support the daily maintenance, repair and operations functions of the agency. The categories include but are not limited to the following.
a. Motors and Power Transmission- General, Definite Purpose and HVAC motors, gear motors, bearings, V-belts and accessories.
b. Electrical Supplies – Distribution, controls, wire, cable, voice & data and supplies. c. Lighting – Lamps, ballasts, fixtures, task lighting, flashlights and batteries. d. Tools – Hand, power, outdoor and automotive tools and tool storage. e. Measuring Tools & Test Instruments – Calipers, gauges, inspection, micrometers and multimeters.
f. Pneumatic – Pneumatic tools and system components, air compressors and hydraulics.
g. Machining and Cutting Tools – Drill bits, taps, dies, blades, counterbores, countersinks and abrasives.
h. Material Handling, Storage and Packaging – Ladders, hoists, shelving, storage, furniture, packaging, casters, cart, trucks and drums.
i. Welding – Welding equipment and supplies.
j. Fasteners and Adhesives – Nuts, bolts, washers, screws, hooks, flat stock, raw materials (metal, rubber, plastic), glue and cement.
k. Lubricants, Sealants and Paint - Grease, oil, penetrates sealants, caulk and paint. l. Safety and Security Supplies – Spill containment, storage, fire protection, person protective equipment, instrumentation, signs, labels, tags and security. m. Cleaning Equipment and Supplies – Chemicals, equipment, restroom, paper, waste containers, cleaning.
n. HVAC Supplies – Controls, heaters, air conditioning, air treatment, fans, ventilators and blowers.
o. Pumps and Plumbing – Submersible, centrifugal, water system and positive displacement pumps, pipe, valves, fittings, heaters, coolers, filtration and faucets. p. Emergency Preparedness – Sandbags, first-aid supplies, disaster recovery products etc.
q. Other Categories
2. CURRENT PRODUCTS: All products being offered in response to this solicitation shall be in current and ongoing production; shall be formally announced for general marketing CITY OF TUCSON REQUEST FOR PROPOSAL NO. 240078
BUSINESS SERVICES DEPARTMENT Page 8 of 45
SHARED SERVICES PROCUREMENT DIVISION RESPONSIBLE CONTRACT OFFICER: Matthew Sage 255 W. ALAMEDA, 6TH FLOOR, TUCSON, AZ 85701 PH: (520) 837-4081
purposes; shall be a model or type currently functioning in a user (paying customer) environment and capable of meeting or exceeding all specifications and requirements set forth in this solicitation.
3. DEFECTIVE PRODUCT: All defective products shall be replaced and exchanged by the Contractor. The cost of transportation, unpacking, inspection, re-packing, re-shipping or other like expenses shall be paid by the Contractor. All replacement products must be received by the City within seven (7) days of initial notification.
4. PRICING: Prices/discounts shall remain firm and will include all charges that may be incurred in fulfilling requirement(s) for the twelve-month period following contract award.
Where applicable, pricing shall be determined by applying Offerors discounts to the prices listed on their manufacturer’s price lists, retail price sheets, catalogs or by utilizing the reduced net pricing schedule.
5. SALES PROMOTIONS: In addition to decreasing prices for the balance of the Contract term due to a change in market conditions, a Contractor may conduct sales promotions involving price reductions for a specified lesser period. Contractor offer Participating Public Agencies competitive pricing which is lower than the not-to-exceed price set forth herein at any time during the Contract term and such lower pricing shall not be applied as a global price reduction under the Contract.
6. COMPLETE PRODUCT OFFERING/BALANCE OF LINE: Each Contractor awarded an item under this solicitation may offer their complete product and service offering/balance of line.
C. SERVICE REQUIREMENTS: The City is interested in evaluating the following categories of value-add services for inclusion in this contract. The categories include, but are not limited to, the following.
1. Sourcing:
a. from non-catalog suppliers,
b. of line card extensions of catalog suppliers,
c. for custom products, and
d. or OEM repair parts and accessories.
2. Software Punch Out: The capability of your electronic ordering system to interface with an agencies inventory software system.
3. Installation, Repair, Maintenance and Turn-Key Solutions and Services: The ability to provide installation, repair, maintenance and turn-key solutions and services through Contractors business units, authorized manufacturer’s facilities or other avenues.
4. Inventory Solutions: Provide inventory management solutions for stock rooms, warehouses, mobile service vehicles, emergency preparedness supplies, and supply vending machines.
5. Small Business Program: The ability to incorporate small business enterprises into your distribution, sales and product offerings.
6. Green/Sustainability Program:
CITY OF TUCSON REQUEST FOR PROPOSAL NO. 240078
BUSINESS SERVICES DEPARTMENT Page 9 of 45
SHARED SERVICES PROCUREMENT DIVISION RESPONSIBLE CONTRACT OFFICER: Matthew Sage 255 W. ALAMEDA, 6TH FLOOR, TUCSON, AZ 85701 PH: (520) 837-4081
a. Policies: Efforts and policies pertaining to green and sustainability. b. Products: Impact on product offerings.
c. Distribution: Impact in distribution.
d. Recycling of Lamps: The ability to recycle lighting and electronic products. e. Lighting and Energy Audits: The ability to perform lighting and energy audits. f. Certifications: The industry recognized certifications and standards obtained.
7. Training & Education: The ability to provide on-site and/or online training and educational programs/seminars.
8. Customer Support Services: The policies on replacements, returns, restocking charges, after hours service, after sales support, out of stock, order tracing, technical feedback, quality assurance for orders and drop shipments.
9. Consulting Services: Consulting and analysis of above listed services and solutions, as well as other value-add services not included above.
10. Other Services: Other value-add services not included in above categories.
C.2. National Cooperative Contract - OMNIA Partners
The City of Tucson, AZ, as the Principal Procurement Agency, defined in ATTACHMENT E , has partnered with OMNIA Partners, Public Sector (“OMNIA Partners”) to make the resultant contract (also known as the “Master Agreement” in materials distributed by OMNIA Partners) from this solicitation available to other public agencies nationally, including state and local governmental entities, public and private primary, secondary and higher education entities, non-profit entities, and agencies for the public benefit (“Public Agencies”), through OMNIA Partners’ cooperative purchasing program. The City of Tucson, AZ is actin g as the contracting agency for any other Public Agency that elects to utilize the resulting Master Agreement. Use of the Master Agreement by any Public Agency is preceded by their registration with OMNIA Partners (a “Participating Public Agency”) and by using the Master Agreement, any such Participating Public Agency agrees that it is registered with OMNIA Partners, whether pursuant to the terms of a Master Intergovernmental Cooperative Purchasing Agreement, a form of which is attached hereto on ATTACHMENT E, or as otherwise agreed to. ATTACHMENT E contains additional information about OMNIA Partners and the cooperative purchasing program.
OMNIA Partners is the largest and most experienced purchasing organization for public and private sector procurement . Through the economies of scale created by OMNIA Partners public sector subsidiaries and affiliates, National IPA and U.S. Communities, our participants now have access to more competitively solicited and publicly awarded cooperative agreements. The lead agency contracting process continues to be the foundation on which we are founded. OMNIA Partners is proud to offer more value and resources to state and local government, higher education, K-12 education and non-profits.
OMNIA Partners provides shared services and supply chain optimization to government, education and the private secto r. With corporate, pricing and sales commitments from the Contractor, OMNIA Partners provides marketing and administrative support for the Contractor that directly prom otes the CITY OF TUCSON REQUEST FOR PROPOSAL NO. 240078
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SHARED SERVICES PROCUREMENT DIVISION RESPONSIBLE CONTRACT OFFICER: Matthew Sage 255 W. ALAMEDA, 6TH FLOOR, TUCSON, AZ 85701 PH: (520) 837-4081
Supplier’s products and services to Participating Public Agencies through multiple channels, each designed to promote specific products and services to Public Agencies on a national ba sis.
Participating Public Agencies benefit from pricing based on aggregate spend and the convenience of a contract that has already been advertised and publicly competed . The Contractor benefits from a contract that generally allows Participating Public Agencies to directly purchase goods and services without the Supplier’s need to respond to additional competitive solicitations. As such, the Contractor must be able to accommodate a nationwide demand for services and to fulfill obligations as a nationwide Contractor and respond to the OMNIA Partners documents (ATTACHMENT E).
Although the scope of work reflects the needs and requirements of the City of Tucson, OMNIA Partners Participating Agencies may have different requirements. The awarded vendor will have the ability to offer their comprehensive product line natio nally. Participants may elect to negotiate certain terms to conform to their purchasing and contracting requirements.
The City of Tucson anticipates spending approximately $4 million over the full potential Master Agreement term for MRO Supplies and Related Services. While no minimum volume is guaranteed to the Contractor, the estimated annual volume of MRO Supplies and Related Services purchased under the Master Agreement through OMNIA Partners Public Sector is approximately $250 million. This projection is based on the current annual volumes among the City of Tucson, other Participating Public Agencies anticipated to utilize the resulting Master Agreement to be made available to them through OMNIA Partners, and volume growth into other Public Agencies through a coordinated marketing approach between the Contractor and OMNIA Partners.
CITY OF TUCSON REQUEST FOR PROPOSAL NO. 240078
BUSINESS SERVICES DEPARTMENT Page 11 of 45
SHARED SERVICES PROCUREMENT DIVISION RESPONSIBLE CONTRACT OFFICER: Matthew Sage 255 W. ALAMEDA, 6TH FLOOR, TUCSON, AZ 85701 PH: (520) 837-4081
D. INSTRUCTIONS TO OFFERORS
D.1. DEFINITION OF KEY WORDS USED IN THE SOLICITATION
For purposes of this solicitation and any subsequent contract, the following terms have the meani ngs set forth below:
City:The City of Tucson, Arizona
Contract:The legal agreement(s) executed between City and the Successful Offeror(s). The Contract will be deemed to include all the conditions and requirements set forth in this solicitation and any Addenda to the solicitation, all the Special Terms and Conditions and Standard Terms and Conditions, and all the terms of the Offer submitted by Offeror as finally negotiated and accepted by the City.
Contractor/Consultant:A Successful Offeror that enters into a Contract with the City.
Contract Representative:The City employee or employees who have been designated to act as the City contact for this solicitation process and who are responsible for monitoring and overseeing the Contractor's performance under the Contract.
Business Services Director: The contracting authority for the City, authorized to sign contracts and addenda thereto on behalf of the City.
May: Indicates something that is not mandatory but permissible.
May not:The indicated party is prohibited from taking the action.
Must: The action or condition is required.
Offer:Any proposal, statement of qualifications, bid, or other submission provided by an Offeror in response to this Solicitation.
Offeror: Each individual or entity that submits an Offer in response to this solicitation.
Successful Offeror: An Offeror who received a Notice of Award or a Notice of Intent to Award from the City.
Will:The indicated party is promising to take the action or abide by the condition.
D.2. PRE-SUBMITTAL MEETING
A Pre-Submittal Meeting will be held at the date and time stated on the cover page of this solicitation, if such a date and time is provided. Attendance at this meeting is not mandatory, but written minutes and/or notes regarding the meeting will NOT be provided, so attendance is encouraged. The purpose of this meeting will be to clarify the contents of this solicitation in order to prevent any misunderstanding of the City's position.
D.3. INQUIRIES
Any questions about this solicitation or the proposed Contract must be presented at the Pre -Submittal Meeting, if there is one (see above), or submitted in writing, via email, or through the online bidding system, to t he Contract Officer by the Question Submission Deadline. The email must refer to the solicitation number and the paragraph number of the provision that the question concerns. The Contract CITY OF TUCSON REQUEST FOR PROPOSAL NO. 240078
BUSINESS SERVICES DEPARTMENT Page 12 of 45
SHARED SERVICES PROCUREMENT DIVISION RESPONSIBLE CONTRACT OFFICER: Matthew Sage 255 W. ALAMEDA, 6TH FLOOR, TUCSON, AZ 85701 PH: (520) 837-4081
Officer may respond by email or may, if they deem it appropriate, address the question in a solicitation addendum or response through the question and answer portal in the online bidding system. Offeror may not rely on oral interpretations or clarifications about the solicitation; only questions answered in an email by the Contract Officer, posted through the online bidding system, or posted as a formal solicitation addendum will be binding.
D.4. ADDENDUM OF SOLICITATION
Solicitation Addenda will be posted on the City’s link to the online bidding website. Offeror is responsible for checking the webpage regularly for new solicitation addenda and must acknowledge each addendum to this solicitation in its submittal. Please note that vendors who have registered with the Business Services Department at https://procurement.opengov.com/portalucson-az and follow the City of Tucson will receive email notifications of solicitation addenda.
D.5. UNDERSTANDING SCOPE OF WORK
Before submitting an Offer to this solicitation, Offeror mu st familiarize itself with the Scope of Work, laws, regulations, physical conditions, and other factors affecting the obligations – including the expense and difficulty of fulfilling those obligations – that Offeror will have under the Contract if awarded to Offeror. No adjustment to the financial or other terms of the Contract will be justified by Offeror’s failure to fully understand or appreciate the Contract requirements or other factors affecting Contract performance.
D.6. PREPARATION OF OFFER
A. Form and Organization. If Offer forms are included in this Solicitation, Offeror’s Submittal must be on those forms. Supporting documentation must be arranged in a manner that follows and clearly refers to corresponding sections of the solicitation. Offeror may copy the submittal forms in order to complete them electronically but may not alter or rearrange them or change any paragraph designations.
B. Confidential Information. Any information in its submittal that Offeror wishes to be treated as confidential must be clearly marked “CONFIDENTIAL.”
C. Offer Contents. Offeror’s submittal must contain responses to all sections of this solicitation, any Offer forms provided must be completed and any requested supporting documentation must be attached.
D. Signatures. Offeror must include in their submittal signed copies of the Offer and Acceptance page. Any cover letter accompanying the proposal documents must be signed. Offeror must initial each erasure, interlineation or other modification in the submittal. The person signing and initialing on behalf of Offeror must be a person authorized to legally bind Offeror.
E. Prices. Where a unit price is provided it will govern over any erroneous extension of the price.
F. Time Periods. Periods of time, stated as a number of days, will be calendar days unless specifically stated otherwise.
G. Accuracy. Mistakes in preparation of its submittal confers on Offeror no right to modify or withdraw its submittal after the Submittal Deadline.
CITY OF TUCSON REQUEST FOR PROPOSAL NO. 240078
BUSINESS SERVICES DEPARTMENT Page 13 of 45
SHARED SERVICES PROCUREMENT DIVISION RESPONSIBLE CONTRACT OFFICER: Matthew Sage 255 W. ALAMEDA, 6TH FLOOR, TUCSON, AZ 85701 PH: (520) 837-4081
H. Cost of Preparation. The City will not reimburse Offeror for the cost of developing, presenting, submitting or providing any response to this solicitation.
I. Subcontractors. Offeror must, in their submittal, list any subcontractors that it will utilize in the performance of the Contract if they are awarded the Contract and must describe their qualifications in detail.
J. Incomplete Information. Failure to include all requested information may have a negative impact on the evaluation of Offeror’s submittal.
D.7. PAYMENT DISCOUNTS
Payment discount periods shall be computed from the date of receipt of the material/service or correct invoice, whichever is later, to the date City’s payment warrant is mailed. Unless freight and other charges are itemized, any discount provided shall be taken on full amount of invoice. Payment discounts of twe nty-one calendar days or more shall be deducted from the proposed price in determining the price points. However, the City shall be entitled to take advantage of any payment discount offered by a vendor provided payment is made within the discount period. The payment discount shall apply to all purchases and to all payment methods.
D.8. TAXES
The City is exempt from federal excise tax, including the federal transportation tax, but is not exempt from any other taxes, including state and local sales and excise taxes.
D.9. EXCEPTIONS TO CONTRACT PROVISIONS
By submitting an offer in response to this solicitation, Offeror is offering to enter into the Contract with the City. If Offeror wishes to modify any Contract terms and conditions, Offeror must, in its Offer, clearly identify the changes it is requesting. No requested modification will be deemed accepted by the City unless and until the City’s Business Services Director or their designee expressly accepts it in writing.
D.10. PUBLIC RECORD
Any documents submitted by Offeror in response to this solicitation will become the property of the City.
Except as set forth below with respect to Confidential Information, the Submittal will be deemed to be a public record available for review by the public after the award notification.
D.11. CONFIDENTIAL INFORMATION
The City is obligated to abide by the Arizona Public Records Law, A.R.S. §§ 39-101 through 39-161. If Offeror believes that any portion of its Offer, specification, protest or correspondence contai ns information that is confidential and subject to being withheld from disclosure in the event that the City receives a public records request to which the record is responsive, Offeror must, when the record is submitted, provide the Contract Officer written notification of that fact. The records or portions of records that Offeror wishes to be treated as confidential must also be clearly marked “CONFIDENTIAL” on their face. Pricing will not be treated as confidential.
CITY OF TUCSON REQUEST FOR PROPOSAL NO. 240078
BUSINESS SERVICES DEPARTMENT Page 14 of 45
SHARED SERVICES PROCUREMENT DIVISION RESPONSIBLE CONTRACT OFFICER: Matthew Sage 255 W. ALAMEDA, 6TH FLOOR, TUCSON, AZ 85701 PH: (520) 837-4081 If the City, after award notification, receives a public -records request the scope of which includes a document submitted by Offeror and marked "CONFIDENTIAL", the Contract Officer will make a written determination regarding whether the document will be provided to the requestor. If the Contract Officer determines that the document should be released, City will notify Offeror in writing. Unless Offeror, within 10 days after the date of that notice, obtains and provides to City an order from a court of competent jurisdiction prohibiting the City from releasing the documents, the City may release the documents without any liability to Offeror.
D.12. WHEN AND HOW TO SUBMIT OFFERS
In order to be considered, Offeror must, no later than the Offer Submittal Deadline, submit its Offer electronically through the City’s online bidding system: https://procurement.opengov.com/portalucson- az.
NOTE: THE ENTIRE OFFER MUST BE IN "“SUBMITTED"” STATUS IN THE CITY’S ONLINE BIDDING SYSTEM IN ORDER TO BE CON SIDERED. RESPONSES THAT HAVE BEEN CREATED IN THE SYSTEM, BUT THAT ARE NOT IN "“SUBMITTED"” STATUS BY THE OFFER SUBMITTAL DEADLINE WILL NOT BE CONSIDERED.
D.13. CERTIFICATION OF NONCOLLUSION; CONFLICTS OF INTEREST Offeror will not communicate, orally or in writing, with any member of the Mayor and Council, or with any City staff outside the Procurement Division of the Business Services Department, regarding this Solicitation. By submitting an Offer, Offeror warrants that:
A. Preparation and submission of the submittal did not involve collusion or other anti-competitive practices.
B. Offeror has not given, offered to give, nor intends to give at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, meal or service to a public servant in connection with this solicitation.
C. No person has been employed or retained to solicit or secure a Contract under this solicitation upon a promise of a commission, percentage, brokerage, or contingent fee.
D. No employee of the City involved in this Solicitation process, or any family member of such an employee, has any substantial financial interest in Offeror’s firm. No member of the City of Tucson Mayor and Council who has, or whose family member has, any substantial financial interest in Offeror’s firm will participate in any action taken by the Mayor and Council with respect to this Contract. The terms “relative” and “substantial interest” have the meanings assigned in A.R.S. § 38-502
The City may disqualify Offeror from further participation in the solicitation process if the City determines that any City employee or official involved in this Solicitation process has an actual or apparent conflict of interest or if Offeror has engaged in any collusion or anti-competitive practices.
CITY OF TUCSON REQUEST FOR PROPOSAL NO. 240078
BUSINESS SERVICES DEPARTMENT Page 15 of 45
SHARED SERVICES PROCUREMENT DIVISION RESPONSIBLE CONTRACT OFFICER: Matthew Sage 255 W. ALAMEDA, 6TH FLOOR, TUCSON, AZ 85701 PH: (520) 837-4081 D.14. WITHDRAWAL OF OFFER; BINDING OFFER
By submitting an Offer in response to this Solicitation, Offeror is offering to enter into the Contract with the City. Offeror may withdraw a submitted Offer at any tim e prior to the Offer Submittal Deadline.
Telephonic or oral withdrawals are not effective.
Offeror cannot withdraw an Offer that is in “submitted” status as of the Offer Submittal Deadline unless the Director of the Business Services Department consents in writing to the withdrawal. The Offer will be irrevocable for 90 days after the Offer Submittal Deadline.
D.15. DISCUSSIONS
The City may, at its discretion, conduct discussions with Offeror for the purpose of eliminating minor irregularities, informalities, or apparent clerical mistakes in Offeror’s submittal in order to clarify the offer and assure full understanding of, and responsiveness to, solicitation requirements.
D.16. VENDOR REGISTRATION; BUSINESS LICENSE
In order to be eligible for award of a Contract, Offeror must:
A. Register with the City’s Business Services Department. Registration can be completed at https://procurement.opengov.com/portalucson-az.
B. Obtain a City of Tucson Business License or a written determination from the City's Business License Section that a license is not required. For questions contact the City's Business License Section at (520) 791-4566 or email at [email protected]
CITY OF TUCSON REQUEST FOR PROPOSAL NO. 240078
BUSINESS SERVICES DEPARTMENT Page 16 of 45
SHARED SERVICES PROCUREMENT DIVISION RESPONSIBLE CONTRACT OFFICER: Matthew Sage 255 W. ALAMEDA, 6TH FLOOR, TUCSON, AZ 85701 PH: (520) 837-4081 E. OFFER EVALUATION AND CONTRACT AWARD
E.1. PROPOSAL EVALUATION CRITERIA – (listed in relative order of importance)
A. Method of Approach
B. Price Proposal
C. Qualifications & Experience
E.2. INTERVIEWS
The City may interview some or all of the offerors at any point during the evaluation process. If interviews are conducted, information provided during the interview process will be taken into consideration in the evaluation process. The City will not reim burse the Offeror for any costs Offeror incurs during its participation in the interview process.
E.3. ADDITIONAL INVESTIGATIONS
The City may undertake any additional investigations it deems appropriate to evaluate the competence and financial stability of any offeror.
E.4. OTHER INFORMATION
Information that evaluation committee members have about an offeror beyond what is provided in the offeror’s Offer may be taken into consideration during the evaluation process.
E.5. PRICE
A. Tax Offset Policy. If applicable under Section 28-18(6) or Section 28-17(7)(d) of the Tucson Procurement Code, the City will include the amount of all business privilege taxes other than the City’s in evaluating the pricing component of each Offer.
B. Payment Discounts. Any discounts offered by Offeror for payments made within 21 calendar days or more will be deducted from the proposed price in evaluating an offeror’s pricing.
However, the City may take advantage of any early- or timely-payment discounts offered by a vendor. Any proposed payment discount will apply to all purchases and to all payment methods
E.6. CITY’S RIGHT TO WAIVE DEFECTS OR REJECT OFFERS
Notwithstanding any other provision of this solicitation, the City may:
A. Waive any immaterial defect or informality; or
B. Reject any or all submittals, or portions thereof; or C. Reissue the solicitation.
CITY OF TUCSON REQUEST FOR PROPOSAL NO. 240078
BUSINESS SERVICES DEPARTMENT Page 17 of 45
SHARED SERVICES PROCUREMENT DIVISION RESPONSIBLE CONTRACT OFFICER: Matthew Sage 255 W. ALAMEDA, 6TH FLOOR, TUCSON, AZ 85701 PH: (520) 837-4081 E.7. CONTRACT NEGOTIATIONS
At the City’s discretion, it may negotiate with one or more responsible offerors to agree upon the final conditions, terms and price of the Contract. In doing so, the City will treat offerors fairly and will not disclose to any offeror information from responses submitted by other offerors. Exclusive or concurrent negotiations do not constitute a contract award and do not confer any rights to the offerors participating in such negotiations. In the event the City deems that negotiations are not progressing, the City may formally terminate these negotiations and may enter into concurrent or exclusive negotiations with the next most qualified firm(s).
E.8. AWARD OF CONTRACT
A Contract is created when, and only when, it is formally awarded, which occurs when the Busi ness Services Director and the City Attorney sign the Offer and Acceptance page of the Successful Offeror’s submittal. When a Contract is awarded, the City will send the Contractor a Notice of Award.
The City may first issue a Notice of Intent to Award to the Successful Offeror(s). Offeror, if it receives a Notice of Intent to Award from the City, must sign and file with the City, within ten (10) days after receipt of the Notice, all documents necessary for execution of the Contract. A Notice of Intent to Award does not create a contract. Only a subsequent formal award, as described above, creates a Contract.
E.9. MULTIPLE AWARDS
The City, at its sole discretion, may award multiple Contracts.
E.10. SUBMITTAL RESULTS
After the City issues a Notice of Award, the City will post the name(s) of the Successful Offeror(s) on the Business Services Department’s Internet site at https://procurement.opengov.com/portalucson- az/contracts
E.11. PROTESTS
Any interested party, may, in accordance with Article IX of the Tucson Procurement Code, protest either this solicitation or the award of a Contract under this solicitation. A protest based on alleged improprieties in this solicitation must be filed no later than five (5) working days before the Proposal Submittal Deadline. A protest of a proposed or actual award must be filed no later than ten (10) calendar days after the City issues a Notice of Intent to Award or, if no Notice of Intent to Award is issued, after the City issues a Notice of Award.
A protest must be made in writing and filed with the Contract Officer. It must include:
A. The name, address, and telephone number of the protestant; B. The signature of the protestant or its representative; C. The solicitation or Contract number;
D. A detailed statement of the legal and factual grounds for the protest along with copies of all relevant documents; and
CITY OF TUCSON REQUEST FOR PROPOSAL NO. 240078
BUSINESS SERVICES DEPARTMENT Page 18 of 45
SHARED SERVICES PROCUREMENT DIVISION RESPONSIBLE CONTRACT OFFICER: Matthew Sage 255 W. ALAMEDA, 6TH FLOOR, TUCSON, AZ 85701 PH: (520) 837-4081 E. The form of relief requested.
March 28, 2024 The City of Tucson
2 Maintenance Repair & Operations (MRO) Supplies, Parts, Equipment, & Materials
Contents: Evaluation Criteria
Executive Summary ................................................................................................................. 3
1. Method of Approach ............................................................................................................ 6 a. Method of Approach .............. ....................................................................................................... 6
1. Product ....................................................................................................................................... 6
2. Services ................................................................................................................................... 15
3. Ordering & Invoices .............. ................................................................................................... 34
4. Other/Value Add .............. ........................................................................................................ 40
2. Price Proposal .................................................................................................................... 43 A. Price Proposal .............. ............................................................................................................... 43
3. Qualifications & Experience.............................................................................................. 47 A. Qualifications and Experience .............. ...................................................................................... 47
1. Company History .............. ....................................................................................................... 47
2. 3-Year Annual Sales ............. ................................................................................................... 47
3. Experience and National Presence .............. ........................................................................... 47
4. Total Number & Locations of Salespersons .............. .............................................................. 48
5. Number & Location of Support Centers .............. ..................................................................... 49
6. Team Member Qualifications .............. ..................................................................................... 49
7. Key Personnel .............. ............................................................................................................ 50
8. Experience & References .............. .......................................................................................... 50
9. Additional Information .............. ................................................................................................ 51 Appendix ................................................................................................................................. 54
CONFIDENTIALITY
Information contained in this proposal is owned by W.W. Grainger, Inc.(“Grainger”). Sections redacted are Confidential and
Proprietary, Trade Secret protected . The contents of this proposal are solely intended for use by the City of Tucson / OMNIA Partners or Members to assist in the evaluation of Grainger’s proposal and subsequent ordering of products from Grainger and may not be disclosed to any person not an employee of the City of Tucson / OMNIA Partners and Members without the prior written consent of Grainger.
This proposal will remain valid for 90 days from date of submission. After 90 days, if the offer is not accepted as stated, Grainger reserves the right to rescind or adjust this offer with no obligation to the City of Tucson / OMNIA Partners or Members.
If Grainger experiences a material increase in its cost to supply any Catalog Product as a result of, among other things, changes in laws or regulations, impositions of tariffs, increases in commodity prices, extraordinary events (e.g., COVID-19 pandemic) that significantly impact the global supply chain, or other changes in conditions not reasonably foreseeable to Grainger and following notice to the City of Tucson / OMNIA Partners, Grainger reserves the right to revise proposal prices.
GRAIHGBR. ,,,,,1 ___ _
GRAINGER.
I /Ill
CIH ' Of
TUCSON
Executive Summary
March 28, 2024
Mr. Matthew Sage
Procurement Manager
City of Tucson
Business Services Department
Shared Services Procurement Division
255 W, Alameda, 6th Floor
Tucson , AZ 85701
Re: Response of W.W. Grainger, Inc. to Request for Proposa l 240078 , Maintenance, Repair and Operations (MRO) Supplies, Parts, Equipment, and Materials Dear Mr. Sage:
On behalf of W.W. Grainger, lnc.'s (Grainger), we value the opportun ity to provide our response to Request for Proposal (RFP) 240078 addressing Maintenance , Repair, and Operations (MRO) Supplies, Parts, Equipment and Materials. Over the past thirteen years, we have been privileged to partner with the City of Tucson , OMNIA Partners, and OMNIA Members in helping keep citizens and employees safe and facilities well-maintained.
Global Overview
Founded in 1927, Grainger is North America's largest MRO distributor. We are a leading broad line distributor of Maintenance , Repair, and Operating products and services determined to Keep the World Working® through innovative technology solutions and deep customer relationships.
In 2023, our go-to-market models allow us to serve the varying needs of our diverse customer base as we generated $16.58 in total company revenue. We achieved this by serving more than 4.5M active customers , with more than 26K team members, over 30M products offered globally, and with 34 total distribution centers in our entire network.
Grainger's Work with the City of Tucson and OMNIA Partners is
r
Housing Authority are Members who joined City of Tucson OMNIA Partners during the agreement 's term.
Grainger leverages its deep Government knowledge to curate offers that represent the most critical products, services, and data analytics to anticipate the needs of your agencies. From the planned preventive maintenance programs within Public Works, to the unexpected consequences of natural disasters, Grainger's technical expertise, product breath, and supply chain resiliency will support your comprehens ive needs.
Grainger is also prepared to support the business continuity and integrity of the City's infrastructure, data, and procureme nt processes. Our investments in ethics and compliance training, cybersecurity, and contract life-cycle manage ment make Grainger the best choice to meet the evolving business challenges facing MRO acquis ition.
March 28, 2024 The City of Tucson
Maintenance Repair & Operations (MRO) Supplies, Parts, 3 Equipment, & Materials
GRAINGER.
'
--------------------------- ,,,,,, _____ _ c,,.,,,,
TUCSON
Global Scale with Localized Support
In North America, we have nearly 2M available products that we bring to market with approximately 4K sales representatives that we couple with digital solutions, to drive deep customer relationships. We offer both digital and physical channels to service customers based on a wide range of preferences . • Digital Channels: Our Grainger.com website is the 11th largest eRetail site in North America and offers curated product information and search. We also offer integrated software for customers with a more complex procurement processes . And when inventory management is a need, we offer our full suite of solutions that include, Customer Managed Inventory (CMI), Vendor Managed Inventory (VMI), Vending Machines , On-Site Branches/Stores , and Consignment.
• Physical Channels: For those customers who need to call or stop by and talk with a product expert, we offer Phone and Branch/Store service channels. Our team members offer strong technical knowledge across a wide range of product categories and are always ready to serve MRO customers in need .
Our industry leading fulfillment capabilities across North America, further set up apart from the competition and can be thought of in two ways:
• Direct-To-Customer: 14 distribution centers and our KeepStock Inventory Management solutions bring products to our customers.
• Physical Pickup: we offer 250 branches/stores when customers need same day will call service; each branch/store is outfitted with thousands of items, curated to meet local market needs and serve as hundreds of mini distribution centers to further serve customers.
When customers are looking for a partner that reliably delivers during their time of need, they often choose Grainger. Whether it is a large, complex customer like the Federal Government, in need of a multi-channel, end-to-end MRO partner, or relatively smaller, less complex customer like a local fire department looking for a one-stop , online platform , Grainger earns the repeat trust of customers for two key reasons:
• Our reputation for best- in- class customer experience: we have what MRO customers need, we make it easy to find , we get it to customers fast and accurately , and we make it easy to receive, pay, and if necessary, return or exchange.
• Our reputation for offering tangible value: we aim to know our customer's business, simplify the procurement and purchasing process, deliver and document tangible cost savings, and help customers reduce tying up cash and space in on-hand inventory.
Pricing and Incentives
We are confident that Grainger's pricing and incentive offer for the City of Tucson/OMI NIA Partners is not only broad and competitive, but also is value-added and innovative. It covers all MRO categories nationwide and offers a variety of options to suit Member needs. Our offer includes extensive availability of exact match market basket items, functional alternatives, and Grainger's full catalog including services , all at competitive prices . Members can also benefit from an incentive program that drives contract adoption and financial benefit across their entire organization .
March 28, 2024 The City of Tucson I
Maintenance Repair & Operations (MRO) Supplies, Parts, 4 Equipment, & Materials
GRAINGER.
11111
Grainger's pricing and incentive offer to all other contract Members is comprehensive as well. Our offer features market leading value to include competitive pricing, an expanded category discount program, and an incentive program for City of Tucson/OMNIA Partner members. We believe this differentiated investment towards all OMNIA partners coupled with the unique and additional incentives for the City of Tucson will provide the most meaningful solution to optimize our growth together.
We have crafted our offer with the aim of retaining existing Members and attracting new ones. Our offer features competitive pricing, an expanded cate o d iscount ro ram, and an innovative incentive ro ram for Ci of Tucson/OMNIA Partners.
Grainger's aim is always to promote a balance of fairness on both sides and to provide the most valuable contract to the participating members and to drive unparalleled value. If there are other means we may provide incentives to the City of Tucso n in addition to those presented , we are committed to further discussions.
Our work supporting the City of Tucson and OMNIA Partners is the highest of priorities. Grainger will continue to serve to understand the mission and challenges of each City of Tucson Departments and Agencies and replicate that commitment across all OMNIA Members.
Thank you for considering our proposal.
Respectfully ,
Ku. Wt.:.:tt
Ken White
National Government Sales Manager
W.W. Grainger, Inc.
[email protected]
720.988. 7669
March 28, 2024
Grainger has a long an,j proud history of supporting OMNIA Partnefs, the lead agency of the City of Tucson and all its corresponding contract members to keep people safe and facilities well maintaine d. We are 110nored and privileged to continue to support these values. These numbers illustrate our commitment.
The City of Tucson
Maintenance Repair & Operations (MRO) Supplies, Parts, 5 Equipment, & Materials
March 28, 2024 The City of Tucson
6 Maintenance Repair & Operations (MRO) Supplies, Parts, Equipment, & Materials
1. Method of Approach
a. Method of Approach
1. Provide A Response to The National
Program
a. I nclude a detailed response to Atta
chment F, Exhibit A, OMNIA Partners Response for National Cooperative contract. Responses should highlight experience, demonstrate a strong national presence, describe how offeror will educate its national sales force about the contract, describe how products and services will be distributed nationwide, include a plan for marketing the products and services nationwide, and describe how volume will be tracked and reported to OMNIA Partners.
Grainger has c
ompleted a response
to Attachment F, Exhibit A
b. T he successful offeror will
be required to sign Attachment F, Exhibit B, OMNIA Partners Administration Agreement. Offerors should have any reviews required to sign the document prior to submitting a response. Offeror’s response should include any proposed exceptions to the OMNIA Partners Administration Agreement.
Grainger has reviewed Attachment F, Exhibit B, OMNIA Partners Administration Agreement.
Proposed exceptions have been provided.
c. T
he successful offeror will
be required to fill out Exhibit F – Federal Funds Certification and Exhibit G – New Jersey Business Compliance as part of the response.
Grainger has complet ed Attachment
F – Federal Funds Certification and Exhibit G – New
Jersey Business Compliance as part of the response.
d. D escribe and provide an example of
any additional agreements that may be required for
Participating Public Agencies.
Please see Sec tion 3 Services for new
participating public agency affiliation guidance.
1. PRODUCT
a. Provide a detailed written response illustrating how the products offered will meet the requirements of this solicitation. Offerors shall provide the proposed product lines that will meet the Product Requirements of this solicitation. Offerors shall identify and describe their MRO categories. For each proposed category, describe in detail and provide at a minimum the following types of information:
i. Identification and description of product categories offered Grainger’s strategy is to distribute the broadest line of MRO products and service categories that assist small, medium, and large commercial, government and institutional customers. Our customers see us as a single solution with more than
1.6 million commercial off-the-shelf (COTS) products and services across more than 32 categories. We are authorized by more than 4,500 large and small businesses in the US to distribute their products.
GRAIHGBR. ,,,,,1 ___ _
March 28, 2024 The City of Tucson
7 Maintenance Repair & Operations (MRO) Supplies, Parts, Equipment, & Materials
The Table below presents Grainger’s categories and the number of SKUs responding to those categories referenced in the RFP Scope of Work, Product Requirements at RFP, page 7. Additional categories are also provided. This presentation is based on Grainger’s category hierarchy and subcategory description. Note that some Grainger categories overlap with those enumerated in the RFP.
ii. Identification and description of subcategories
Based on Grainger’s category hierarchy and subcategory description, presented in the chart below are subcategories for each required category listed in the RFP.
Note that the key subcategories listed are representative and not inclusive of the GRAlHGBR. ,,,,,, ____ _
ALL REQUESTED CATEGORIES
Over 1.6 million SKUs available from Gramger's general catalog .,__ ____ _
SOURCING
16,000 Suppliers
32MRO
Categories
PUMPS&
Pl.UMB NG
94,572
MEASURI G
TOOLS& TEST
INSTRUMENTS
19,790
OTHER PRODUCT CATEGORIES
LAB SUPPLIES
123,114
ELECTRONICS &
APPLJANCES
8,592
LIGHTING
25,892
CI.EANI G
EQUIPMENT&
SUPPUES
21,098
OFFICE
SUPPLIES
80,119
March 28, 2024 The City of Tucson
8 Maintenance Repair & Operations (MRO) Supplies, Parts, Equipment, & Materials
entire available subcategories.
iii. Identification and description of manufacturers within each sub-category Grainger has over 5,000 manufacturers and suppliers, noted below across our categories,
Motors & Power
Transmission
25 Subcategories
~ 81 Manufacturers
- General
- Definite Purpose
- HVAC Motors
- Gear Motors
-
Bearings
- V-Belts & Accessories
- Sheaves & Pulleys
- Shaft Couplings, Collars &
Universal
Joints
- Power Transmission Belts
- Speed Controls
- Contitech, Inc.
- Dayton
- SKF
- TB Woods
- Century
- Titan
- WEG
- Trane
- Baldor Electric
- Mar
athon Motors
Electrical Supplies
35 Subcategories
~ 240 Mfr. / Suppliers
- Distribution
- Controls
- Wire
- Cable
- Voice & Data S
upplies
- Switches
- Starters & Contactors
- Fuses, Relays, Plugs, &
Receptacles
- Wire Management & Connectors
- Extension Cords & Outlet Strips
- Buyers Products
- Bussman
- Hubbell
- Power First
- Panduit
- Square D
- GE
- Schneider
- Southwire
- Raco
Lighting
17 Subcategories
~ 108 Manufacturers
- Lamps
- Ballasts
- Fixtures
- Task Lighting
-
Flashlights & Batteries
- Lighting Controls & Control Systems
- Bulb & Lamp Recycling
- Emergency Lighting & Exit
Signs
- Indoor LED Light Fixtures
- Job Site Lighting
- Current powered by GE
- Philips
- Streamlight
- Lithonia Li
ghting
- Advance
- Lutron
- Southwire
- Procell
- Maxlite
- Energize
r
Tools
50 Subcategories
~ 286 Manufacturers
- Hand Tools
- Power Tools
- Outdoor Tools
- Automotive
Tools
- Tool Storage
- Hammers & Striking Tools
- Plumbing Tools
- Demolition Tools & Equipm
emt
- Finishing Tools
- Electrical Tools
- Proto
- Westward
- Milwaukee
- Channellock
- Rig
id
- DeWALT
- Greenlee
- Makita
- Porter Cable
- ECHO
Measuring Tools
& Test
Instruments
28 Subcategories
~ 150 Manufacturers
- Calipers
- Gauges
- Inspection
- Micrometers
-
Multimeters
- Pressure & Vacuum Measuring
- Electrical Power Testing
- Temperature & Humidity
Measuring
- Nonelectrical Properties Testing
- Data Recording
- Stanley
- Westward
- Starrett
- Klein Tools
- Mitutoy
o
- Ashcroft
- Fluke
- FLIR
- Extech
- Triplett
Pneumatics
13 Subcategories
~ 117 Manufacturers
- Pneumatic Tool & System
Components
- Air Compressors
- Hydraulic
s
- Pneumatic Hose Fittings &
Couplings
- Compressed Air Treatment
- Hydraulic Hose Fittings & Couplings
- Hydraulic Filtration
- Hydraulic Valves
- Hydrauli
c Hoses
- Distribution Equipment
- Dyna-Con
- Speedaire
- Bostitch
- Ingersoll Rand
-
Chicago Pneumatic
- Parker
- Aeroquip
- Enerpac
- Greenlee
Machining &
Cutting Tools
69 Subcategories
~ 170 Manufacturers
- Drill Bits
- Taps & Dies
- Blades
- Counterbores & C
ountersinks
- Abrasives
- Threading
- Milling
- Sanding Disks & Kits
- C
ut-Off & Grinding Wheels
- Sanding Belts & Kits
- Chicago-Latrobe
- CLE-Line
- Cleveland
- Widia
- Greenlee
- Dykem
- Irwin
- Dewalt
- Norton
- 3M
Material Handling,
Storage &
Packaging
62 Subcategories
~430 Manufacturers
- Ladders
- Hoists
- Shelving
- Strorage
- Furniture
- Packaging
- Casters
- Carts & Trucks
- Drums
- Pal
let Jacks
- Werner
- Cotterman
- Bil-Jax
- Albion
- Shepherd Ca
ster
- Husky
- Tennesco
- Eagle
- Rubbermaid
- Metro
Welding
24 Subcategories
~ 70 Manufacturers
- Welding Equipment & Supplies
- Filler Metals
- Welding Safety Equipment
- S
oldering
- TIG Welding & Accessories
- MIG Welding & Accessories
- Welding Supplies
- Plasma Cutting & Acces
sories
- Welding Cables Grounds &
Accessories
- Welding Chemicals
- Victor
- Bernzomatic
- Turbotorch
- Westward
- Li
ncoln
- Miller
- Lincoln
- Harris
- Weller
- Continental
Fasteners &
Adhesives
26 Subcategories
~103 Manufacturers
- Nuts, bolts, washers, screws
- Hooks, flat stock
- Raw Materials (Metal, Rub
ber,
Plastic)
- Glue & Cement
- Tapes
- Threadlockers
- Adhesives & Glue
- Concret
e, Asphalt & Masonry
- Dispensing Guns
- Tamper-Pruf Screw
- Foreverbolt
- Disc-Lock
- Loctite
- Anti-Se
ize Technology
- 3M
- DAP
- J-B Weld
- Titebond
- Sakrete
Key Sub-Categories Key Manufacturers
REQUESTED Products
The sub-categories & key manufacturers listed here represent all REQUESTED & OTHER categories and provide the breadt and depth of our current offer.
Category
GRAINGER. ----------------- ,,,,,, _____ _
Cll 'I Of
TUCSON
i
GRAINGER .
11111
REQUESTED Products continued
The sub-categones & key manllfacturers listed here represent all REQUESTED & OTHER categories and provide the breadt and depth of our current offer. y-
Lubricants,
Sealants & Paint
25 Subcategories
- 148 Manufadurers
i~
Safety & Security
Supplies
59 Subcategories
- 450 Mfr. I SU!)llliers
\ [:J Cleaning
Equipment&
IA- I Supplies
. "
17 Subcategories
- 300 Manufadurers
~ 1 HVAC Supplies
~. I 27 Subcategories
12 - . ~--- '--- - 270 Manufadurers
Pumps&
. (S
Plumbing
60 Subcategories
~ 320 Manufadurers
■
Emergency
Preparedness
I
26 Subcategories .
- 59 Manufadurers
March 28, 2024
-Grease - LUIJricants -OAP -Armstrong
- Oil - Oilers, Reservoirs & Sprayers -GE - Rusto-Oleum - Penetrates Sealants - Grease Feeders & Precision Metering - Dow Corring - Klylon -cat.II( PlJll)S -CRC - LOI ln<1Jstries - stains & Equiprrent -Pairt - Paint Booths, Pairt Sprayers & ToolS - LPS -Westward - Spill Containrrent & storage - Signs, labelS, tags & security - Tough Guy - Dllllop - Fire Protecfion - Door & Window Security - National Guard - Talon Trax - Persomel Protecfion Eqliprrent -AlaITT6 & Warnings -Condor - Bra<ly (PPE): Eye, foot, workWear, - Video Surveillance - Ironclad - Tapco hearing, hand, head & respiratory - Access Barriers & Crowa Control -NewPIG -camartt - lnstrurrentafion - Rubbenraid -Eagle
- ChenicalS -Clearing - Diversey - Rubbenraid
- Equiprrert - Odor Control - Tough Guy - Georgia Pacific -Restroom - Jaritorial carts & &WY Hol<lers -3M - Kintlerty Clark - Paper - Trash Bags -Dayton -Zep
- Waste Cortainers - Waste Containers -Sanilaire -Lysol - ControlS - Vertilators -Air Handler -Sierrens
- Heaters - Blowers - Johnson Controls -Robertshaw
- Air Condlioning - Central Eqliprrent -Dayton - Friedrich - Air Treatrrent -Air Filters -N-i cal!Pn -Movincool
- Fans - HVAC ControlS & Thenrostats -Honeywell -Air King - SUbrnersible, Centrilugal, Water - Tube Fittings -Parker - Cticago Faucets System & Displacerrent PlJ1l)S - Toilets, Uinals, & Repair Parts - Zt.ATI -Zoeller - Pipe, Valves, Heaters, Coolers, - Faucets, 1-tlse Bibs, & Hy(tants -Sloan - Little Giant Filtration & Faucets - Stu-Off Valves - Viega Propress - Betl & Gossett - Pipe Fittings & Col4Jings -Orumf'unl)S - Arrerican standard - Little Giant - Pioe & Ttilina - Suro. EfflJert & Sewaoe PlmJs -Sand Bags - Incident Corrrrand & Triage SUpplies -Quick Dam - Snaplighl (Cyalurre - First Aid SUpplies - Errergency Response Cots & Beds -Quakehokl Teellnolajes) - Disaster Managerrent - Diaster Recovery Proo:Jcts - Earth<µike Safety Devices - Cllentght by Cyalurre System; - Errergency Water & Food - Off-Grid Energy E~iprrent & Technologies - Rea<ly Arrerica Rafions Accessories -Pig - Oecontamnation Shower - Errergency li~sliek -Aquasafe -Mayday _ Ahrn h,f'I-
The City of Tucson
Maintenance Repair & Operations (MRO) Supplies, Parts, 9 Equipment, & Materials
~
Sou-cing Non-Grainger catalog products & services
Fleet & Vetide
Mairienance
19 Subcategories
- 300 Manufacturers
- Tire & Wheel
- Autorrotive Electrical
- Autorrotive Maintenance Tools
- Autorrotive Chenicals
- Autorrotive Towing
- Door Hardware
Hardware - Hardware Supplies
18 Subcategories - 0-Rings & 0-Ring Kits
~ 120 Manufacturers - Latches, Hasps, & Hinges
- Door Locks & Deadbolts
Office S14>plies
23 Subcategories
- 180 Manufacturers
Lab St.pplies
24 Subcategories
- WO Manufacturers ·
- Boards & Easels
- Writing & Correction
- Co"l)ule r Supplies & Media
- Office Paper & Notebooks
- Office Organizers
- Labware & Lab Chenicals
- Water Testing Equipment &
Meters
- Lab Consumables
- Lab Ovens, Heating &
Refrigeration
- Insect & Pest Control
- Pressure Washers &
outeloor Equiprnert Accessories
23 Subcategories - Garden Hoses & Sprinkler
-220 Manufacturers Systems
Electronics &
Appliances
5 Subcategories
- 100 Manufacturers
Hospitality & Food
Service
30 Subcategories
~ 139 Manufacturers
Reference&
Learring St.pplies
5 Subcategories
11 Manufacturers
- Shovels, Tampers & Di~ng
Tools
- Two-way Radios & Accessories
- Communications
- Electronic Communication
EqLipment
- Intercoms & Speakers
- Batteries & Batte Char rs
- Food Service Disposables &
Dispensers
- Food Service Cookware &
Preparation
- Food Service Snack Foods &
Con<irrents
- Bed, Bath & Table Linens
- Classroom Suppi es
- Books & Book Supplies
- Autorrotive Exterior
- Autorrotive Mechanical
- Vehicle light ing
-Autorroti ve Cleaning/Appearance
-Autorro tive Interior
- Magnets & Magnetic Strips
- Window Hardware
- Electroma!J')etic Locking Systems
- Braces & Brackets
- Springs
- Flags, Flag Poles & Accessories
- Binders & Clipboards
- Calendars & Planners
- Document Covers, Displays & Frames
- Laninating & Binding EqLipment
- Lab Utensils
- Lab Instruments
- Lab Storage & Transport
- Particle Sizing
- Lab Equipment
- Sprayers & Spreaders
- Cutting & Pruning Tools
- Snow & Ice Rerroval
- Power Brushes, Yard Vacuums & Leaf
Blowers
- Rakes & Cultivating Tools
- Fencin & Fenci Hardware
- Audio Equipment
- Video Equipment
- Data Entry Devices & Accessories
- Ovens, Refrigerators, Ice Machines
- Food Processesors , Garbage
Dis sals & Hardware
- Food Processing
- Food Service Storage & Transport
- Hospitality Uniforms & Workwear
- Food Service Apparel
- Guest Room Amenities
In 2023, Grainger engaged 16,000 sourcing suppliers to
satisfy customer needs and provides access to over five nilfon ad<itional products to Merrbers.
-Westwa rd - Baldwin Filters
- Buyers Products - Ft.1mel King
- Perfect Equipment - Reese
-Ecco - QLickcable
- Grote -Noc o
- National Guard -Perrito
- Rockwood - Velcro Brand
- Lucky Line Prooocts - Mag-Mate
- Norton Door Controls - Stanley
-ICN - Kaba llco
- Ma!J')a Visual - Post-It
-Quartet -Ny~
- Sharpie -Avery
- Ability One - At-A-Glance
- Logitech -C-line
- Lab Safety Supply - RICCA Chenical
- Dynalon - Spectrum
- Extech - Larrotte
- Thermo Scientific - American Biotech Supply
-Labchem - Advancetech
- Catchmaster -Westward
- Tomcat - Tough Guy
- Continental - Rain Bird
- MI-T-M -ECHO
- Dayton -Ariens
- Motorola - Speco Technologies
- Midand - Frigidaire
- !lite lze -Royal
- Peerless - IN-SINK-ERATOR
-RCA - ICE-0-MATIC
- Vollrath - R & R Textiles
-Crestware - Iceberg
-Cambro - Dixie
- Fashion Seal -Martex
- Glowear by Ergodyne - Glaro
- Tape Logic
- Label Master
b. What is the total number of products offered in your catalog? Are all catalog products stocked in your distribution warehouses?
Grainger's catalog offers more than 1.6 million MRO products . On-hand inventory, valued at $2.3 B across 32 MRO categories and is maintained through Grainger's US owned network of 14 distribution centers (DCs) with a total of 16.5 million square feet in size, 250 branch location, each with approximately $1 million in inventory, and 6 bulk warehouses for products such as generators , water heaters and other large items. Grainger is expandi ng its distribution and delivery capability with two new facilities in Gresham , OR and Houston , TX., scheduled to open in 2025 and 2026, respectively.
March 28, 2024 The City of Tucson
Maintenance Repair & Operations (MRO) Supplies, Parts, 10 Equipment, & Materials
GRAINGER .
11111
While not all products are stocked within the network, Grainger analytical planning tools position and deliver products centered on a just-in time delivery model. Grainger same day shipping encompasses 99% of in-stock items. Grainger's meaningful relationships with national and regional transportation carriers are critical to this capab ility.
Our advanced algorithms continuously review inventory and stocking levels to determine the fastest means of delivery for each Member. This analytica l approach allows Grainger's supply chain to know where a particular product is, when it is required to be at a Member's location, and the fastest means of delivery .
Grainger's
Distributi on &
Support Network
• Standatd e,arw:h
Bolk Warehoo~e
• D1stnbtdion C~let
• FulUleOC
. CallCenlers
* TU<:$0n Bronch
Grainger's strategic distribution network will ensure most Member orders are shipped the same day the order is received. 99% of the US postal codes are reachable the next day through our high-touch solutions North American supply chain network.
c. How are green products identified in your catalog? Online ordering? Grainger's Environmentally Preferred Products (EPP) are identified with a "green" filter • during the search process in the online catalog, accompanied by a green leaf icon. • The technical specificat ions section of each product contains an explanation of the certificate or attribute, making it simple for Members to understand the environmental benefits .
March 28, 2024 The City of Tucson
Maintenance Repair & Operations (MRO) Supplies, Parts, 11 Equipment, & Materials
March 28, 2024 The City of Tucson
12 Maintenance Repair & Operations (MRO) Supplies, Parts, Equipment, & Materials
Shown above, in Grainger’s online catalog, Members can click on the item number to go directly to the item’s technical information and ‘green’ designation. To the right, a ‘snippit’ of how Members can easily search and view green products by checking the ‘Green’ filter toggle in the lower left-hand side of the grainger.com page.
d. Do you offer “Private Line” products? Please describe.
Yes, Grainger has been providing Exclusive Brands (Private Label) products and solutions to our customers since 1937. Grainger Exclusive Brand products can help Members do more with less by providing easy access to dependable products whose quality matches national-brand quality standards. Grainger offers 284,116 SKU’s, across several categories and brands in our Exclusive offering.
e. Submit all information that will aid the City in evaluating your proposal
Presented below are key values reflecting how Grainger’s offer provides a competitive differential:
1. Incentives focused on the City of Tucson
2. Financial Strength and Reach
3. Advanced Digital Technology
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designated by the manufacturer as an
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Air FIitration Products: Air Filter Frames, Air Filters Fan Shrouds , Paint Booth Liner Paper Specia lty Filtration
Personal Protective Equipment: Earmuffs. Eyewear Side Shields Face Shields, Gloves Hard Hat Liners, Headgear High-Visibility Apparel. Protective Clothlng. Rainwea,, safety Glasses. Safety Goggles, Dust Masks , Safety Footwear.
Industrial Hand Tools: Tool Storage . Master Tool sets, Mechanics Tools Hand Tools Test Instruments, Stationary Power Tools, Pneumatics, Fleet Vehicle Maintenance. Lift Equipmen( Precision Measurement, Shop Supplies, Outdoor Equipment, Safety
Electromechanical & Material Handling : Motors, Power Transmission. HVAC. Pumps , Vacuums, Battery Chargers, Dust Collectors, Stationery Tools. Pneumati cs Relays Hand Trucks, Carts, Pallet Trucks, Ufts, Winches
Lighting & Fixtures : l amps. Ballasts, Deck Lights, Dock Lights, Flashers Flashlights. Jobsite Lighting, Fixtures. Machine Tool Lights, Magnifier Lights, Motion Sensors , Portable Lighting , Recessed Lighting, Task & Task Lighting.
Pneumatics : Abrasive Blasters. Air Compr essors & Accesso ries. Air Dryers, low Oil Monitors.
Compre ssor I Generators, Desiccant Dryers Dry air Systems , Hose Reels, Oil Filters, Spray Guns & Accessories .
Janitorial Supplies : Cleaning Chemicals, Cleaning Supplies, Hand & Personal Hygiene, Restroom Equipment. Waste containers & Liners ..
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4. Experience Serving the City of Tucson
5. Grainger Specialized Product Solutions
Incentives focused on the City of Tucson and OMNIA Partners' Members The Value ADD and Pricing Sections are not only broad and competitive, but innovative. Covering all MRO categories nationwide and offering options to suit Member needs, it will maintain and attract Members.
Financial Strength and Reach
With 2023 sales of $16.5 billion, Grainger is the leading broad line MRO distributor in the US and Canada. We serve more than 4.5 million customers worldwide with innovative technology and deep customer relationships. With these resources and expertise, Grainger will continue to promote value to the City of Tucson and OMNIA Partners. Since 2021, our partnershi has rown from a roximately 6,476 artici atin Members in 2021 to 7,491 Members in 2023.
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Advanced Digital Technology Aligning Product Merchandising Shaped for Government Customer Products and Services Requirements
In offering millions of products, from thousands of suppliers, with countless attributes unique to each product category, significant complexity arises. Serving more than one million active customers across diverse market segments, each with their own levels of complexity, the opportunity to leverage technology and data is presented. Grainger simplifies this challenge for government and other sectors to make their jobs easier.
The MRO sector has no data source providing meaningful customer information to discern current requirements and trends. By compiling and evaluating information about millions of products, Grainger shapes offerings to wide and varied market sectors while enhancing how customers search, compare, and purchase a product.
March 28, 2024 The City of Tucson
Maintenance Repair & Operations (MRO) Supplies, Parts, 13 Equipment, & Materials
March 28, 2024 The City of Tucson
14 Maintenance Repair & Operations (MRO) Supplies, Parts, Equipment, & Materials
This work improves product information as it is directed to customer requirements, how a catalog is compiled and marketing-support systems, all of which are continually analyzed to improve website functionality assisting the customer. The work eases the customer’s search by providing more informed insight to the purchasing decision as noted below:
Product Merchandising is shaped for the government customer.
Experience Serving the City of Tucson
As the incumbent MRO provider, the City of Tucson- OMNIA Partners’ agreement is a prominent illustration of how Grainger strives to distinguish itself from the competition.
Grainger team members work to understand the mission of each department of the City of Tucson and across the OMINIA Member network, particularly the public servants who fulfill vital government responsibilities.
Grainger has had a physical presence in Arizona since 1954. Approximately 880 Grainger employees live and work in Arizona. No competitor has Grainger's LOCAL presence. The City of Tucson has sales coverage from a Government Sales Manager and Account Manager who draw on the Tucson Grainger Branch on South Dodge Boulevard, 2 branches in Phoenix, 1 in Gilbert and the Grainger Customer Contact Center in Phoenix, to engage all customers directly.
With experience, and expertise regarding the City of Tucson, the ongoing engagement with the City’s departments and personnel to address contract expectations, changing priorities, training opportunities, and highlight new MRO products and innovative solutions will continue to evolve with the City of Tucson’s interest at the forefront.
Grainger's offer encompasses comprehensive audit, oversight, and training to adhere to all contract pricing and requirements across City of Tucson-OMNIA Partners’ terms and conditions. Government Team training includes mandatory ethics and compliance responsibilities. Grainger's information systems provide customer-driven requirements supporting oversight, supervision, and accountability. Reporting and compliance structures are shaped to individual agencies.
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March 28, 2024 The City of Tucson
15 Maintenance Repair & Operations (MRO) Supplies, Parts, Equipment, & Materials
Supporting the City of Tucson Government Team is enormous corporate investment dedicated to supplier relationships, supply chain infrastructure, team member expertise, technical support, and eCommerce. Suppliers rely on Grainger for its market reach, financial strength, customer trust, experienced and expert sales team, and technology-driven supply chain.
These enduring relationships with manufacturers give us unparalleled access to the right products and allow us to be a single source ensuring industry-leading availability of the broadest number of products.
Grainger Specialized Product Solutions
In addition to our general MRO catalog, Grainger offers 79 specialty catalogs that focus and refine product access to particular government responsibility requirements. Detailed product and solution portfolio address key agencies including, Department of Transportation and Public Works, Police, Fire, Emergency Medical Services, Corrections and Waterworks.
2. SERVICES
a. Provide a detailed written response illustrating how the services offered will meet the requirements of this solicitation. Offerors shall provide the proposed services that will meet the Service Requirements of this solicitation. For each proposed category, describe and/or provide details explaining your capabilities. In your response include information such as:
i. P olicies and program
s detailing your efforts in these areas.
Aligning with the City of Tucson RFP Services Requirements, Grainger presents a summary of our Services portfolio as well as those we think contribute value to the City’s operations.
ii. Literature explaining your capabilities.
Please see specific l
iterature noted with each service overview, found in the Appendix. iii. S ubmit all inform
ation that will aid the City in evaluating your proposal.
The Table below presents core Grainger’s services approach as referenced in the RFP Scope of Work, Sourcing Requirements at RFP, page 8. The Table is followed by further insight as to Grainger Services Portfolio.
March 28, 2024 The City of Tucson
16 Maintenance Repair & Operations (MRO) Supplies, Parts, Equipment, & Materials
1. Sourcing:
Grainger's centralized sourcing team acquires MRO services not found in the Grainger general catalog:
• from non-catalog suppliers,
• line card extensions of catalog suppliers,
• for custom products, and
• OEM repair parts and accessories.
Knowing our customers’ facilities are specialized and that product lead times are critical.
Grainger works with local and national suppliers throughout the US to address specialized customer product needs, from non-catalog suppliers, line card extensions of catalog suppliers, custom products, and OEM repair parts and accessories.
In 2023, Grainger engaged 16,000 sourcing suppliers to satisfy customer needs and provide access to over five million additional products to Members. A critical element of Grainger’s offer is enabling agencies to respond expeditiously to unique and hard to find product requirements.
Note: Please see Exhibit 01 Sourcing Terms and Conditions in the Appendix. Sourcing orders do not receive a category discount.
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Access to 5M+ Storeroom Lock-Out I Tag- Grainger
Addition al Layout & Professionals Managed 60,000 EPP Out, Fall 2417 Disaster KnowHow® Audits & Inventory (VMI) Products Support Products Optimization Assessmen ts Solutions Protection, Online Training Turna rounds
Energy
Over 16,D00 Solutions: Solar, Specialty
Grainger Procure to Pay Grainger Site Vending Sustainability HVAC Retrofits, Extended Workshops & Sourcing Baseline Assess ment Landing Page Electric Vehicle Branch Hours Technical Suppliers Charging Training
Stations
Sustainable Facility: Fee-Based
Product Line Product Online Solution Managed Services: Roofing, Paving, Emergency Training by Extensions Standa rdization Center (Grainger & Energy, Waste, Fencing, Lab Preparedness Vetted , Insured Non-Grainger Air Quality & Furniture & Catalog Third-Party Water Equipment Suppliers
Flexible Managed Customer Emerge ncy Grainger Show
Fulfillment Supplier Footwear Managed (CMI) Member Custom Product Preparedness Face-to-Face including Consoli dation Program & Solutions Rebates Center Landing Page Supplie r Drop-Ship Shoemobi le Trainings
Dedicated Presc rip ti on Onsite Store & Lighting EHS Digital Critical Supplies Onsite Key Team Data Quality Eyewear Trailer Services Services Prepositioned Supplier Program for Members Training
Grainger sourced 7,585 lines for City ofTucson I OMNIA Members m 2023
March 28, 2024 The City of Tucson
17 Maintenance Repair & Operations (MRO) Supplies, Parts, Equipment, & Materials
2. Software Punch-out Integration & Mobile Applications
The capability of your electronic ordering system to interface with an agency’s inventory software system.
Grainger’s ecommerce services extend beyond core e-pro services to provide not only additional serach and purchasing channels but to meaningful management controls able to integrate with an agency’s software sytem:
Order Management Controls: The City of Tucson and OMNIA Partners’ Members can control and manage their workflow and spend management when registered and logged into Grainger.com. The order management system allows the member greater purchasing control and visibility through customizable and flexible spend management authorizations. It enables a purchase approval process as well as budgets to be established for individual users. These workflow controls are administered by the City of Tucson or individual Purchasing Entity.
Work Order Integration: Grainger.com can integrate with the City of Tucson and OMINIA GRAINGER.
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Access over a million products online • • •
User-friendly shopping tools to find products quickly and easily • • • Robust search engine with type-ahead search functionality • • • Access item details, technical specifications, safety data sheets • • Compare products and specifications • • •
D. View real-time pricing with product availability • • • 0 Customer special pricing (CSP} Indicators • • ::c VI Request/view special order quotes (non-cataloged products} • • • Drive compliance with custom catalogs • • •
View new products, hot buys and clearance Items •
Online help with click-to-chat support • • •
Find products with search by image and barcode scanning • Quick access to personal item lists • • •
Quick access to shared user item lists • • •
a:
Access previously purchased products by item • •
w
0 Replenish your inventory with auto-reorder • a: Create quotes for internal requisitions • 0 Reorder products using convenient barcode scanner •
Manage payment methods and shipping addresses •
Streamline checkout process with account/user defaults • • Customize order/item level fields and checkout requirements • • Custom homepage options • •
View pending orders and order history • •
View/download order and invoice history, packing lists and proof of deliveries • w Manage purchasing using part numbers • • • C, <(
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Multi-user management with standard or admin right ::E • Manage user approvals and spend limits by order • •
Manage user access to item lists and order history • •
Manage user order approval routing • •
Manage budgets (monthly, annually, quarterty} • •
Grainger KeepStock® Inventory Management integration • • • ~ ERP integration •
~ 3rd-party integration • C,
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Partner Member Work Order Management Systems. This is performed through Computer ized Maintenance Management Systems (CMMS )/ Work Order systems with the purchas ing process to allow for reconci liation of purchases from work orders. This integration aligns work order data to product orders and packing slips for stream lined receiving and assigns product cost to the work order.
eProcurement Punchout -Grainger 's eProcurement solutions automate the Procure-to-Pay Purchasing Process to streaml ine and standard ize shopping , order, invoice and even payment. Grainger can set up a scoping call with its eCommerce Solutions team to understand Member needs and custom izations to ensure a proper integration. Grainger has experience with hundreds of eProcurement platforms and can provide end-to-end integration to drive stream lined and standard ized processes . This means Members will reduce costs through product ivity enhancements and lowering Member 's direct order ing cost.
Grainger 's dedicated team of experts will help Members customize and implement the solution. Some of the most popular ERP and supply chain/procurement platforms selected by Grainger customers include:
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Grainger also supports custom and non-standard EDI transactions on a per request basis.
Enhanced features include a Custom Home Page and Landing Pages OMNIA- City of Tucson - Contract# 192163
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3. Installation, Repair, Maintenance & Turnkey Solutions & Services:
Grainger will assist City of Tucson and OMNIA Partners ' Members in working with manufacturers, suppliers and third-party installers, as to product , equipment, maintenance and related training programs . These programs include manufacturer-cert ified set up, product installat ion, post-installation services and maintenance services. Grainger has identified over 100 compan ies that have satisfied our vetting process. All companies used by Grainger are licensed , insured, qualified and capable of perform ing in accordance with Member service requirements .
Services provided by third-party providers may be subject to a fee agreement between Grainger and the provider.
March 28, 2024 The City of Tucson
Maintenance Repair & Operations (MRO) Supplies, Parts, 18 Equipment, & Materials
March 28, 2024 The City of Tucson
19 Maintenance Repair & Operations (MRO) Supplies, Parts, Equipment, & Materials
4. Inventory Management: KeepStock Inventory Management Solutions
Provides inventory management solutions for stock rooms, warehouses, mobile service vehicles, emergency preparedness supplies, and supply vending machines. Consulting and analysis solutions are also desirable.
Inventory Management is a unique delivery solution moving high usage items close to point of use and maintaining critical product availability. Through its KeepStock® Program, Grainger provides multiple inventory management solutions reducing Member’s total cost of inventory ownership. Effective inventory management reduces on-hand inventory, improves purchasing efficiencies, and ensures availability of critical products all while providing secure and efficient access.
KeepStock® Web is control central for managing your Grainger inventory. It seamlessly integrates your KeepStock® program, Mobile App and Grainger.com to provide convenient, web-based inventory management. Members can leverage KeepStock® web functionality TUCSON
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Order History & Robust Reporting
Docume nted Cost Savings
Order Visibility
Procurement-based Inventory Recommendations
Purchasing Approval Thresholds
Dedicated Resource
eProcurement Integration
Secure Dispensing
Spot Buys Capabilities
Desktop Delivery
Fee-Based Service
Management of Grainger Product
Management of Non-Grainger Product
Utl12ation of Customer-Owned Inventory Management System Inventory levels managed to agreed upon minimax stocking levels Scheduled visits to ensure materials are kept on hand in the right quantities and in the right places
Bar Code Labeling
Organized inventory & restocked/ reloaded products in proper location Consignment of qualified Grainger products to free up working capital CMI
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March 28, 2024 The City of Tucson
20 Maintenance Repair & Operations (MRO) Supplies, Parts, Equipment, & Materials
across all installation types — Vending, CMI, Replenish and Onsite, to provide you with total visibility to the entire inventory.
Inventory Management Reporting Dashboard
5. Small Business Program
Grainger recognizes the importance of helping meet diverse procurement goals or mandates.
Our Diversity Solutions program supports the economic empowerment of diverse and small businesses. We help customers meet their diversity requirements through our breadth of products, supply chain, services, and diversity expertise.
Grainger’s Supplier Diversity Program affords customers access to diverse manufacturers and suppliers through its catalogs and distribution channels. This program seeks to grow this sector while helping customers get their jobs done with quality products from diverse business enterprises (DBEs).
The economic impact of this program continues to increase. As of 2022, Grainger’s Supplier Diversity program features:
• Approximately 7,000 Diverse Business Enterprises are part of Grainger’s High-Touch Solutions U.S. Supplier Diversity Program, which includes direct and indirect spend.
• More than $2 billion on products from small businesses, including woman-, minority-, veteran-, LGBTQ+- and disabled person– owned businesses, and HUBZone and disadvantaged businesses. • Registered suppliers are audited monthly to maintain active supplier diversity certificates.
• Products from diverse manufacturers and suppliers are identified with this diversity symbol on Grainger.com and in the catalog and index. • On Grainger.com, customers can use the search keywords “Supplier Diversity” or use the Supplier Diversity toggle filter to shop for products from diverse suppliers exclusively.
The Authorized Grainger Reseller Program includes a network of more than 100 certified DBE resellers authorized to sell Grainger MRO products. Grainger contracts with small and diverse businesses to sell directly on the Grainger agreement to the end customer. Resellers in the Diversity Alliances program are under contract and provide independent resale of MRO products purchased from Grainger. These authorized resellers have access to Grainger’s full product offering. These DBE resellers include historically underutilized business zones (HUBs), minority-, woman-, and veteran-owned businesses.
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March 28, 2024 The City of Tucson
21 Maintenance Repair & Operations (MRO) Supplies, Parts, Equipment, & Materials
The authorized reseller program enables customers greater access to products and services and provides reach to segments and contracts mandated or prioritized for DBEs. The program allows Grainger resellers to offer niche, value-added services, and a broader selection of products.
Grainger and the authorized reseller will engage Members to discuss how best to serve the City of Tucson and OMNIA Partner Member including the range of possible service and values that can be provided. DBEs often provide other services such as installation, kitting, product assembly, stenciling/engraving/labeling, delivery, and barcoding. These services encompass adjustments in product and solution pricing. The plan will outline how the Member can leverage Grainger’s diversity solutions portfolio to achieve their goals.
6. Green / Sustainability Programs
a. Grainger Policies & Commitment: Efforts and policies pertaining to green and sustainability.
Grainger is committed to conducting business in an environmentally responsible manner and works continuously to improve its environmental performance across operations, solutions, and products. Initiatives to reduce dependence on non-renewable energy consumption and emissions include:
• Increasing solar energy use at our facilities
• Improving technology and efficiency in our building management systems • Implementing high-efficiency life cycle replacements
• Transitioning from traditional Powered Industrial Equipment (PIE) batteries to hydrogen fuel cells.
Literature: A detailed discussion addressing Grainger’s environmental performance is presented in Exhibit 02 2023 Environmental Social and Governance Report.
b Products: Impact on Product Offerings.
Grainger provides environmentally focused solutions through our sustainability offerings, including environmentally preferable products (EPP) and sustainability services. In 2022, our overall Grainger High-Touch Solutions U.S. EPP revenue was more than $1 billion, an increase from the prior year. We routinely evaluate our portfolio against customer needs and maintain our product certifications and attributes up to date. On a regular basis, we conduct a thorough review of certifications and attributes, in conjunction with a third-party partner, based on U.S. federal and state sustainable-purchasing guidelines.
To guide customers toward sustainability solutions, Grainger has developed a Sustainability Solutions landing page on our website. The solutions are organized by sustainability categories including energy, waste, air quality and water management. As noted, Grainger’s EPP are identified with a “green” filter during the search process, accompanied by a green leaf icon. The technical specifications section of each product contains a detailed explanation of the certificate or attribute.
c Distribution: Impact on Distribution.
Our initiatives to reduce dependence on non-renewable energy consumption and emissions include increasing solar energy use at our facilities, improving technology and efficiency in our building management systems, implementing high-efficiency life cycle replacements and GRAIHGBR. ,,,,,1 ___ _
March 28, 2024 The City of Tucson
22 Maintenance Repair & Operations (MRO) Supplies, Parts, Equipment, & Materials
transitioning from traditional Powered Industrial Equipment (PIE) batteries to hydrogen fuel cells.
Throughout Grainger facilities, particularly within the Distribution Centers (DC), we standardize recycling processes and share best practices across our network. The DC leadership receives monthly progress reports on recycling, and local facility managers include recycling metrics in their annual performance goals. We also partner with a third party to track our waste and recycling data and to find opportunities to improve our diversion rates. To help manage waste and recycling at our U.S. branches, we use waste container monitors, which helps us optimize our scheduled pickups, reduce the amount of vehicle mileage required by waste haulers and quickly detect and resolve contamination issues before they impact downstream processes.
Grainger works closely with our suppliers to identify opportunities to improve packaging sustainability and protect the products we offer. Our Supplier Packaging Guidelines promote sustainable options and best practices for suppliers to minimize potential product damage and waste while maximizing the use of recyclable materials. These initiatives are described in detail in Grainger’s Environmental Social and Governance Report.
We refine our sustainability calculation methodology, improve data sources and engage with suppliers and partners, particularly those critical to how we serve our customers. We share details of our plans, including measurement standards and specific objectives with the goal of converging in this important initiative.
d Recycling of Lamps: The ability to recycle lighting and electronic products.
Grainger offers recycling kits and boxes to help customers recycle light bulbs, ballasts, batteries, lamps, and other items that contain hazardous materials, particularly in circumstances involving compliance responsibilities. The kits also save storage space and reduce safety hazards by allowing Members to contain dead items and remove them from their facilities. Recycling kits include boxes or containers for collecting the items to be recycled. They also include prepaid shipping labels and recycling costs and instructions for sending the items to a recycling facility. Individual recycling boxes or containers are used to collect and store items for recycling. These boxes do not include prepaid shipping labels or recycling costs; users can send the box or container to the recycling facility via their preferred shipper.
e Lighting and Energy Audits:
The ability to perform lighting and energy audits.
Grainger third-party partners will evaluate and audit lighting and energy capabilities and recommend focused solutions supporting sustainability. Coordination is pursued with City of Tucson and OMINA Member facility design and operations personnel to recommend retrofitting and other efforts to improve lighting and energy savings.
f Certifications: The industry recognized certifications and standards obtained.
Grainger identifies products with the environmental certifications in its catalogs, including:
• US EPA ENERGY STAR
• US EPA Safer Choice
• US EPA Water Sense
• Biodegradable Products Institute (BPI, certified compostable) • Design Lights Consortium (DLC) for LED lighting products • Forest Stewardship Council (FSC)
• Green Seal
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March 28, 2024 The City of Tucson
23 Maintenance Repair & Operations (MRO) Supplies, Parts, Equipment, & Materials
• UL ECOLOGO
• UL GREENGUARD, SCS Indoor Advantage, etc. (certified low emitting)
7. Training and Education
Grainger will support the City of Tucson and OMNIA Partners’ Members to schedule and provide instruction as to industry trends, targeted products and solutions training associated with City of Tucson and OMNIA Partners’ operations and identified needs. Objectives include elevating competency and supporting unique Member requirements. The following are opportunities within Grainger’s’ extensive training portfolio and include non-fee and fee-based sessions.
• Comprehensive training modules addressing technical skills as to environment, health, and safety, electrical, HAZMAT, security, laboratory, and plumbing products. • Among the comprehensive safety initiatives are products that reduce falls and injuries.
Grainger team members participate in yearly training that reviews approved products, proper wearing, and maintenance of products to present these training opportunities to customers.
• Confined Space, Electrical Safety, and Forklift equipment and work area comportment. • Throughout the contract’s term, tailored training to maintain and increase knowledge of the contract and its benefits and effective access to Grainger.com or e-pro applications for new employees and refresher instruction for tenured employees.
Grainger partner providers works with City of Tucson and OMNIA Partners’ Member agencies to identify products and product categories for additional training. Current programs include:
• DeWalt Power Tools: Customer safety presentation and film. Hands-on demonstration of safe operating practices for power tools. Joint presentations by the Grainger Account Manager and DeWalt’s representative, often performed at customer locations. • Proto Tools Hand tool Safety Seminar and Film: Demonstration of correct methods of tool usage. Joint presentations by Proto and Grainger Account Managers. A certificate of training is issued upon completion of class, which is also often conducted at customer locations.
• Brady Manufacturing Lock-Out/Tag-Out Class: Training for correct methods to apply lockout/tagout devices for compliance with OSHA rules is accompanied by a video presentation and hands-on demonstration of different devices. Jointly presented by Grainger Account Manager and Brady Representative at customer locations.
8. Customer Support Services
Grainger’s policies on replacements, returns, restocking charges, after hours service, after sales support, out of stock, order tracking, technical feedback, quality assurance for orders and drop shipments are presented below.
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March 28, 2024 The City of Tucson
24 Maintenance Repair & Operations (MRO) Supplies, Parts, Equipment, & Materials
Grainger Customer Support
Replacement, Returns and Warranty: Grainger accepts returns of products it sells, It also warrants its products.
SATISFACTION GUARANTEE TO ALL CUSTOMERS. Customer should contact Grainger if not satisfied with a product for any reason. Grainger will promptly provide an exchange or refund if the product is returned within 30 days of date of invoice, with proof of purchase from Grainger.
LIMITED WARRANTY. GRAINGER WARRANTS PRODUCTS AGAINST DEFECTS IN MATERIALS AND WORKMANSHIP UNDER NORMAL USE FOR A PERIOD OF ONE (1) YEAR AFTER THE DATE OF INVOICE FROM GRAINGER, UNLESS OTHERWISE STATED. PROVIDED THAT GRAINGER
ACCEPTS THE PRODUCT FOR RETURN DURING THE LIMITED WARRANTY PERIOD, GRAINGER MAY, AT ITS OPTION:
1. REPAIR;
2. REPLACE; OR
3. REFUND THE AMOUNT PAID BY THE CUSTOMER. CUSTOMER MUST RETURN THE
PRODUCT TO THE APPROPRIATE GRAINGER BRANCH OR AUTHORIZED SERVICE LOCATION, AS DESIGNATED BY GRAINGER, SHIPPING COSTS PREPAID.
GRAINGER'S REPAIR, REPLACEMENT, OR REFUND OF AMOUNTS PAID BY CUSTOMER FOR THE PRODUCT, SHALL BE CUSTOMER'S SOLE AND EXCLUSIVE REMEDY.
WARRANTY DISCLAIMER AND LIMITATIONS OF LIABILITY. EXCEPT AS SET FORTH HEREIN
AND WHERE APPLICABLE, NO WARRANTY OR AFFIRMATION OF FACT OR DESCRIPTION, EXPRESS OR IMPLIED, IS MADE OR AUTHORIZED BY GRAINGER. GRAINGER DISCLAIMS ANY
EXPRESS OR IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OR NONINFRINGEMENT OF INTELLECTUAL PROPERTY RIGHTS. GRAINGER ALSO
DISCLAIMS ANY LIABILITY FOR CLAIMS ARISING OUT OF PRODUCT MISUSE, IMPROPER
PRODUCT SELECTION, IMPROPER INSTALLATION, PRODUCT MODIFICATION, MISREPAIR OR MISAPPLICATION. GRAINGER EXPRESSLY DISCLAIMS ANY LIABILITY FOR CONSEQUENTIAL, INCIDENTAL, SPECIAL, EXEMPLARY, OR PUNITIVE DAMAGES TO THE EXTENT PERMISSIBLE.
GRAINGER'S LIABILITY IN ALL EVENTS IS LIMITED TO THE PURCHASE PRICE PAID FOR THE PRODUCT THAT GIVES RISE TO ANY LIABILITY.
CERTAIN STATE LAWS DO NOT ALLOW LIMITATIONS ON IMPLIED WARRANTIES OR THE EXCLUSION OR LIMITATION OF CERTAIN DAMAGES. IF THESE LAWS APPLY, SOME OR ALL OF
THE ABOVE DISCLAIMERS, EXCLUSIONS, OR LIMITATIONS MAY NOT APPLY AND OTHER RIGHTS MAY BE AVAILABLE.
Warranty Product Return. Before returning any product, Customer may contact Grainger either by logging on to grainger.com/returns or calling Grainger’s Customer Care at 1-800-GRAINGER (472- 4643). Proof of purchase is required in all cases.
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Grainger Team Hours of Operation
Customer Support Center (phone & email)
Online Chat
Grainger Branch Personnel (Customer walk-in)
Government Sales Team Membefs
Technical Product Support
Grainger.com
'Emergency Services Hotline
24/7 Monday - Sunday
Monday - Friday 6am- 7pm CST
Monday - Friday, 8am - 5pm within respective US time
zones. Hours may vary per .specific branch.
Monday - Friday, lam- 5pm wlthln respective US time
zones
24/7 support during emergencies
Monday - Friday 7am- 7pm Central Time Zone
Order processfng avaflable 2417
2417, 7 days a week
March 28, 2024 The City of Tucson
25 Maintenance Repair & Operations (MRO) Supplies, Parts, Equipment, & Materials
PRODUCT RETURNS.
1. GRAINGER 30-DAY SATISFACTION GUARANTEE. You can return your purchase for any reason for exchange or refund up to thirty (30) days from the date of invoice unless otherwise noted. Proof of purchase from Grainger is required for all returns. Grainger’s 30-day satisfaction guarantee does not apply to “Sourced Products” and products sold on a “Final Sale” basis.
2. RETURNS AFTER 30 DAYS. Unless otherwise noted, you can also return product for up to one (1) year from date of invoice provided that product is in its original packaging, unused, unexpired, undamaged, and in salable condition. Proof of purchase from Grainger is required in all instances. Products sold on a “Final Sale” basis as defined below cannot be returned. “Sourced Product” (defined below) is subject to the manufacturer’s return policy and may not be returnable.
There are no restocking fees for Grainger catalog items. Returns of non- General Catalog items may be subject to a restocking charge.
3. FINAL SALE ITEMS. Items sold on a “Final Sale” basis include: (i) Custom items; (ii) purchases made under the Custom Product Center on grainger.com; (iii) special-order items; (iv) emergency response items; (v) items marked in Sourced Product quotations or invoices as “Non-Cancellable” or “Non-Returnable” and (vi) any other items that Grainger may designate as a “Final Sale” from time to time.
RETURNS PROCESS. If you need to return an item, contact us directly at Customer Care at 1-800-GRAINGER (472-4643) or drop off or ship the product to the nearest Grainger branch location.
Restocking Charges: There are no restocking fees for Grainger catalog items. Returns of non-General Catalog items may be subject to a restocking charge.
After Hours Service: Grainger’s after-hours emergency service provides product fulfillment after standard Grainger branch business hours, and is provided via a toll-free number (1-800- CALL-WWG) for service throughout the US. Calls are routed to one of Grainger’s US based Call Centers. A Call Center employee then contacts a local Grainger branch employee, via phone, and relays the customer information. Grainger’s branch employees are committed to contacting the customer within 60 minutes of the initial customer call to arrange to meet the customer at the local Grainger branch to fulfill the emergency order.
Post Sales Support: Customer support is available at 800-GRAINGER (800-472-4643) provided by US based Customer Service Associates (CSAs). Grainger contact centers are available 24 hours a day, 7 days a week to assist our customers through phone, chat, and email. The Customer Service team consists of highly trained and experienced employees including Technical Product Specialists (TPS) that specialize in each of our product categories to serve our customers. All Customer Service team members will provide Easy Return Process for:
• Wrong item shipped from Grainger
• Item damaged when received
• Faulty / defective item with product warranty
1. The Member should call Grainger Customer Care
at 1-800-GRAINGER (472- 4643)
2. Indicate preference for replacement item or credit
3. Grainger takes responsibility for the return and
sends a return label to the customer
4. Customer carefully packages the item(s),
including the packing slip
5. Place pre-paid shipping label on return package
6. Member notifies carrier to pick up the return
7. New product is shipped to the customer, or the
account is credited
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Easy Return Process for:
• Incorrect item ordered
• Ordered too many items
• Product no longer required
1. The Member should call Grainger Customer Care
at 1-800-GRAINGER (472- 4643)
2. Package the item(s) including the packing slip
3. Write the reason for the product return on the
packing slip; if the packing slip is not available,
provide the purchase date, original invoice
number and item number for the product
4. Indicate preference for replacement item or credit
5. Ship the package to the nearest Grainger branch
location
March 28, 2024 The City of Tucson
26 Maintenance Repair & Operations (MRO) Supplies, Parts, Equipment, & Materials
product and shipping information, answer questions, provide status, address customer concerns or issues and engage technical support to assist the customer.
Out of Stock: I f shopping via a punch
out or Grainger.com, the customer can see real -time
availability of a product. Users are notified within the punchout that the product is not available and when the product is expected to arrive. Subsequent changes in availability after the order is received will be sent via email to the customer.
If the desired product is backordered or out of stock, the customer may use the compare feature to find an alternate product with similar form, fit and function. The ultimate decision to wait for the product or select an alternate product is that of the customer.
If shopping via email or phone, Grainger’s Customer Service Team will notify the customer if the product is on backorder or out of stock. The Customer Service Team member will provide alternate product suggestions. The ultimate decision to wait for the product or select an alternate product is that of the customer.
Order Tracking: T
he City of Tucs
on and OMNIA Partners’ Members can use Grainger.com
to track the status of any pending order, regardless of ordering channel (online, phone, fax, e- mail). End users can determine shipment
status, backorder status, and partial order
shipments, will call order pick-ups and order
cancellations for orders placed within the
past 36 months by clicking on the Order
History link at the top of any Grainger.com
page.
When the order leaves G rainger’
s DC,
Grainger will send a Shipment
Confirmation with a tracking number that
allows our customers to track the order
through the delivery cycle.
Technical Feedback: G
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vides direct technical support from knowledgeable field personnel and manufacturers' field representatives. In our key supplier programs, manufacturers dedicate field resources to work solely with Grainger's field representatives. In addition, Grainger has an in-house Technical Product Support Department whose members have an average of 28 years of experience answering product-related questions across all Compare Products
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SHIPPING CONFIRMATION
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product categories . Customers have easy access to this service during standard business hours.
If a customer seeks to provide technical or any feedback regarding a product or any Grainger service, Comment Cards can be accessed throughout Grainger.com, including a link in the header and footer of every page on Grainger.com :
Quality Assurance for Orders and Drop Shipments: To ensure quality customer experience , all phone calls to the Customer Service Center are recorded. This information is an element of a Quality Monitoring & Coaching approach where each Team Member receives scored evaluations completed by the QA team and his/her Service Leader each month . There is a similar process to audit email and chat transact ions. In addition, a cross-functiona l team captures and investigates Service Opportunities to determine the root cause , any specific actions that are needed and to determine if there is a larger, systemic issue that should be addressed through technology updates and/or process changes .
Grainger Supply Chain and Distribution Centers are vigilant in monitoring performance of suppliers and carriers, as to quality and timeliness of shipments, including manufacturer drop shipments. Goals are set to ensure that products are delivered on time and in good condition and exceptions are captured to address deficiencies.
9. Consulting Service
Consulting and analysis of above listed services and solutions, as well as other value-add services not included above .
Grainger Consulting Services is an industry-leadi ng team of experts dedicated to helping Members solve their most pressing MRO challenges. Grainger's team analyzes the Members' current state and identifies relevant and comprehensive opportunities for improvements . Based on our findings , most customers can take as much as 15-25% or more out of their total MRO costs.
Consulting projects can range from single site assessments to enterprise-wide evaluations of your overall MRO procurement, inventory, and product selection processes . The focus is to understand current state and identify opportunities for improvement that drive productivity nd utilization and financ ial benefit.
rainger's Cost-Driven Differentiators: Grainger Consulting Services has built its strategy and expertise around three major cost areas. Each can represent a significant opportunity to deliver savings and value back to a Members ' organization .
March 28, 2024 The City of Tucson
Maintenance Repair & Operations (MRO) Supplies, Parts, 27 Equipment, & Materials
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• Process Map • SKU Analysis • Interactive 3-D Model
• Traosaction Cost • Category Analysis • Fixture S'pecifications • Activity Analysis • Inventory Model • Design & Plan,s • Project Plan • Project Plan • Project Plan
Procure to Pay Supplier Consolidation Inventory Optimization Data Quality • Process Map • Supplier Analysis • Inventory Assessment • Data Analysis • Transaction Cost • Category Analysis • Reorder Point Reset • Inventory Data Files • Activity Analysis • Relationship Management • Optimized Model • Governance Pol.icies • Project Plan • Project Plan • Project Plan • Maintenance Plan Grainger's Consulting Team will work with Members to drive costs out of their operations.
10. Other Services
Presented below are examples of services , in addition to those listed in the RFP. Grainger will continue to pursue value added services and programs throughout the life of the contract that will be available to the City of Tucson and OMNIA Partners ' Members. a. Sustainability Solutions
Grainger provides environmentally focused solutions including environmentally preferable products (EPP) and sustainability services. In 2022, our overall Grainger High-Touch Solutions U.S. EPP revenue was more than $1 billion. We meet customer demand by routinely evaluating our portfolio against customer needs and keeping our product certifications and attributes up to date. On a regular basis, we conduct a thorough review of certifications and attributes, in conjunction with a third-party partner, based on U.S. federal and state sustainable-purchasing guidelines.
To guide customers toward sustainability solutions, Grainger has developed a Sustainability Solutions landing page on our website. The solutions are organized by sustainability categories including energy , waste, air quality and water management. Grainger's EPP are identified with a "green" filter during the search process, accompan ied by a green leaf icon.
The technical specifications section of each product contains a detailed explanation of the certificate or attribute, making it simple for customers to understand the environmental benefits.
b. Safety Value Add Solutions
Grainger's Environmental , Health & Safety (EHS) Services help Members protect their people, facilities , and the environment. Grainger's Field Safety Specialists bring education , experience, and expertise to help Members address a wide range of safety and health matters to assist with injury reduction, compliance improvement, and risk assessment.
Grainger has the depth and structure to deploy, support and track agency-wide initiatives.
March 28, 2024 The City of Tucson
Maintenance Repair & Operations (MRO) Supplies, Parts, 28 Equipment, & Materials
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In addition to assessments from Manufacturers , Grainger's Field Safety Specialists leverage our Grainger Safety Assessment to evaluate a broad range of OSHA Regulatory and Compliance needs. The Grainger Assessment delivers a customized report highlighting areas of a safety program that are currently in compliance or areas where additional focus may be needed.
Please see Exhibit 03 Grainger Safety Assessment providing further details regard ing the Grainger Safety Assessment. The Grainger Safety Assessment includes topics like Hazard Communication , PPE, Lockout Tagout, Confined Spaces , Fall Protection , Ladders and Temperature Stress, among others.
c. Energy/Sustainability Services
The Grainger Energy Services team can identify and implement a wide range of efficient solutions for an agency to help design and facilitate the installation of energy-sav ing and water conservation measures :
<i>,, Lighting Retrofits and Upgrades
'fee HVAC Filter Replacement & Preventative Maintenance fie HVAC Optimization, Upgrades & Retrofits
0 19 Motor & Drive Upgrades
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d. Online Solution Center
,I Electrical Services
JI) Electric Vehicle Charging Stations
& Steam Trap System Studies/Upgrades
& Thermal Blanket Installation
:i\ Water Conservation Upgrades
Grainger compiles an online safety center with information and resources that help keep people safe and facilities running . The Solution Center enables OMNIA Partners ' Member safety specialists to access safety news, trends , and regulatory issues free of charge .
Information includes:
• OSHA's Law & Regulations: This page contains links to all current OSHA standards, provides information on the rulemak ing process used to develop workplace health and safety standards.
• Environmental Health and Safety Webinars: This on-demand series offers industry information and updates to help keep informed of environmental, health and safety trends affecting your operations. Participants receive a certificate of attendance providing documentation for 1 credit hour of training.
• Online Safety Catalog: Access to our latest safety catalog 24/7 in easy-to-navigate format. Search by product name, category , or SKU.
• Grainger KnowHow®: Delivers equipment guides and safety protocols. e. Facility Services
Grainger Facilities Services help prolong the life of a Member's buildings and structures and support safety initiatives. These services keep facilities dry, safe, and sustainable. Services include :
• Inspection Services.
• Air barrier audits .
• HVAC Restoration.
• Assembly and Installation Services.
March 28, 2024 The City of Tucson
Maintenance Repair & Operations (MRO) Supplies, Parts, 29 Equipment, & Materials
CHY Of
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• Roof Restoration- Rooftop Safety Installation and Roof Cleaning. • Flooring- Concrete Polishing, Floor Design and Installation, Floor Repairs, and Floor Striping.
• Ceiling Tile Installation/Replacement.
• Patch and Repair Services, Preventative Maintenance.
f. Metalworking Solutions
Grainger's team of metalworking experts provide and app ly the latest technology to boost productivity and maximize Member's investment across more than 500 metal working applications. Grainger offers a broad portfolio of value-add-non-fee and fee-based services, as well as sourcing unique or difficult to find metalworking products. g. Footwear Safety
Grainger's safety initiatives include its Managed Footwear Program across City of Tucson OMNIA Partners' Member job categories. Shoes with appropriate traction prevent falls and reduce electrical accidents by enlisting non-conduct ive footwear made from leather , rubber , or other materials to reduce electrical accidents. Grainger coordinates the availability of footwear protection across all OMNIA Partners ' Members customers . Included is both a physical shoe mobile and a web-based program for remote users. The initiative ensures easy access to all employees while City of Tucson and OMNIA Partners ' Member leadership maintains full control and visibility of purchases .
h. Prescription Eyewear
Grainger partners with a network of eyewear providers that can offer multiple solutions for safety prescription eyewear needs. Service options include onsite kiosks or local eye care service providers. Each program has unique features and may require a minimum number of eyewear users.
11. Emergency Response
Grainger engages customers in high-risk areas and assists in building resiliency to rapidly deliver critical supplies. Our 15+ years of experience, purchasing history data, and market intelligence contribute to structur ing emergency response solutions. Analyzing data captured after each emergency event helps determine which supplier and products to add to our portfolio or adjust our inventory position to specific locations. During any emergency , Grainger prioritizes government and healthcare customers so emergency responders and hospitals have resources to assist the sick or injured.
As part of our Disaster Continuity Plan, Grainger's response and recovery protoco ls encompass providing government and commercial customers with priority to first response agencies , with critical product and services associated with the incident. Monitoring weather and media reports while coordinating with state and local authorities, Grainger activates its emergency response center prior to and throughout the period of need . With resource capacity to move products expeditious ly, Grainger stages resources in critical areas and frequent ly deploys team members to assist.
Localized response procedures enable customers in need to obtain emerge ncy response items at any time. Local Grainger branches may remain open 24 hours a day during major emergenc ies and disasters. Trailers can bring in critical products and extra personne l can be March 28, 2024 The City of Tucson
Maintenance Repair & Operations (MRO) Supplies, Parts, 30 Equipment, & Materials
GRAINGER.
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on site to support relief efforts . Preexisting supplier agreements allow products and equipment to be replenished quickly to help Grainger's customers.
Grainger is positioned to respond to emergency situations . Grainger's network of 250 .branches is supported by 14 strategically located distribution centers across the U.S.
Grainger can pull from and move its extensive inventory to areas of need quickly and efficiently. Grainger has experience knowing how to leverage its logistics networks to get the right products in the right place to address across a range of situations. This network ensures that constant product replenishment is nearby and easily accessible .
Grainger's pricing and services will not change in an emergency, large or small. OMNIA Partners' Member's costs will mirror the contract.
12. Customer Product Center
Grainger can customize products with the Member's logo or message. We can also custom size products like filters or specialized signs to meet your needs . Members decide the size, configuration, or message .
b. Describe how you will roll out your program to City of Tucson staff. Include in your discussion training, education , meetings, information gathering, annual contract awareness event, etc.
DEFINE-Within First 10 days of Award
March 28, 2024 The City of Tucson
Maintenance Repair & Operations (MRO) Supplies, Parts, 31 Equipment, & Materials
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March 28, 2024 The City of Tucson
Maintenance Repair & Operations (MRO) Supplies, Parts, 32 Equipment, & Materials
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c. Describe how you will develop and maintain relationships with key department end users to convert sales to this contract, offer relevant solutions, problem solve, introduce new products or services, etc.
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d. Describe your sales and reporting capabilities. What level of detail is available? March 28, 2024 The City of Tucson
Maintenance Repair & Operations (MRO) Supplies, Parts, 33 Equipment, & Materials
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3. ORDERING & INVOICES
a. Describe your ordering capacity (retail locations , telephone, fax, internet, etc.). Provide details of the capabilities of your E Commerce website including ability to display contract pricing , on line ordering , order tracking, search options , order history, technical assistance, lists, technical data and documentation , identification of alternate green products , etc.
Ordering Capacity
Grainger's multichannel ordering approach lets Members choose how they want to do business. It provides flexibility to order in ways that best suit their needs. These channels include:
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Via any of these ordering channels , except fax, a Member can access City of Tucson OMNIA Partners' contract pricing , order a product, track the order, search for product, obtain order history , seek technical assistance , access lists, obtain technical data and documentation and identify green alternatives . Facsimile orders are confined to obtaining contract pricing and order fulfillment.
eCommerce Website Capabilities
• Display Contract Pricing
Once logged on to Grainger.com or via a Grainger punch-out, all City of Tucson contract pricing will be clearly displayed.
Additionally , the national market basket will be displayed with the ability lo download on OMNIA Partner's website,
• Online Ordering 24/7
The City of Tucson and OMNIA Partners ' Members can submit orders at any day or time on Grainger.com and mobile applications . This allows for quick and easy ordering for each Member anytime , anywhere.
• Order Status & Tracking
The City of Tucson and OMNIA Partners ' Members can use Grainger .com lo track the status of any pending order , regardless of ordering channel (online , phone, e-mail).
March 28, 2024 The City of Tucson
Maintenance Repair & Operations (MRO) Supplies, Parts, 34 Equipment, & Materials
March 28, 2024 The City of Tucson
35 Maintenance Repair & Operations (MRO) Supplies, Parts, Equipment, & Materials
Members can find shipment status, backorder status, and partial order shipments, will call order pick-ups and order cancellations for orders by clicking on the Order History link at the top of any Grainger.com page. Members can also use online chat.
The City of Tucson and OMNIA Partners’ Members will receive an electronic shipment notification with carrier tracking information once an order has shipped.
• Product Availability by Location: The City of Tucson and OMNIA Partners’ Members can determine real-time product availability by Grainger location as well as contract pricing.
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Tracking information can be easily accessed from tile
Shipping Notification, in addition to order details and access to the invoice or order history.
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March 28, 2024 The City of Tucson
36 Maintenance Repair & Operations (MRO) Supplies, Parts, Equipment, & Materials
• Mobile Apps: The Grainger mobile app includes many of the capabilities noted above and unique features for a mobile workforce. OMNIA Partners’ members can use the Grainger app to find products, view and share product details, purchase product, approve requisitions, check order status and history, chat with an agent for help and much more.
Grainger has apps for Apple and Android devices as well as a mobile optimized web page.
• Search Options: Grainger.com allows the City of Tucson and OMNIA Partners’ Members to search and filter by recognized descriptions including City Market Basket Items, Manufacturer/Brand, Green Products, and NSN number.
Grainger’s investment in technology, specifically “search capability”, is represented by the following search functionality:
• WILDCARD SEARCH
• SEARCH SUGGESTIONS (TYPE AHEAD)
• VIEW PREVIOUSLY PURCHASED
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grainger.com . The
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March 28, 2024 The City of Tucson
37 Maintenance Repair & Operations (MRO) Supplies, Parts, Equipment, & Materials
• VISUAL ATTRIBUTES: Visual attributes help users by displaying imagery in addition to text and technical language. Users can click on an image to refine the search results by the selected value.
• Order History: The Member home page includes relevant user information such as order history, invoices, and other useful information in support of efficient procurement management. Order history can be accessed for 36 months.
Users have the option of accessing real time order history on Grainger.com and reordering or downloading a file of order history data. This file of order history data can be configured to include multiple users, various types of orders, various date ranges, and multiple file formats.
• Technical Assistance: Grainger offers several forms of technical assistance on Grainger.com including Click-to-Chat and the Help button.
CLICK-TO-CHAT: Grainger offers Click-to-Chat Assistance for Members. Agents in the click-to-chat function can access technical product experts to answer detailed questions on product application or specifications. Available on
Grainger.com and the Grainger Mobile App.
HELP BUTTON: Grainger.com offers a “help” button featured on the top right of every page of Grainger.com to access additional information.
• Personal Lists and Profiles: The City of Tucson and OMNIA Partners’ Members can create “Personal Lists” on Grainger.com and punch-out integrations for frequently purchased items. Multiple personal lists can be created and shared among Members using the same Grainger account to streamline the acquisition process. This functionality allows Members to:
Create lists by product category, service location, usage, or specifications and then organize those lists in folders.
Assign a location to a list allowing for easy access from the Grainger Mobile app. Add min/max quantities, bin locations, and print labels of the items in your list for easy inventory tracking.
Share lists with other people on the same account, so they can view and order from other Members’ Personal Lists.
Shared usage of these easy-to-access lists can assist the City of Tucson and OMNIA Partners’ Members in consolidating product orders, avoiding duplication and driving product standardization to reduce costs.
• Technical Data and Documentation: Grainger’s General Catalog is available in its entirety on Grainger.com and includes technical data and illustrations.
SAFETY DATA SHEETS: The City of Tucson and OMNIA Partners’ Members may view and print SDS online at Grainger.com.
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March 28, 2024 The City of Tucson
38 Maintenance Repair & Operations (MRO) Supplies, Parts, Equipment, & Materials
COMPLIANCE & RESTRICTIONS: While viewing a product users can quickly view product compliance and restrictions like hazardous material, Safety Details Sheets (SDS), Supplier Diversity, Restricted Sale
• Identification of Alternate Green Products: Environmentally Preferred Products can easily be identified on Grainger.com. by the Green Leaf icon.
This indicates that the selected product has a UL validated certification and/or attribute.
b. Describe your invoicing process. Is electronic invoicing available? Is summary invoicing available? Are there other options on how an agency receives an invoice? Submit sample invoices.
Invoicing Process: Grainger uses its enterprise system (SAP) that allows us to select the type of billing the City of Tucson and OMNIA Partners’ Members require. After the order is placed into the system and the delivery process completed (picked up or shipped out), the invoicing process begins.
Member is sent an invoice according to the method required (email, electronic, other) • Email: Invoice is automatically sent to the Member
• Electronic: Invoice is sent to the Member electronically in cXML, EDI, or flat file format.
Yes, electronic invoicing is available as is summary invoicing. Grainger has multiple ways to receive an invoice including electronic invoicing:
• Individual invoices per shipment.
• EDI invoicing.
• P- Card invoicing.
• Email invoicing.
• Summary Billing.
Please see Exhibits 04-1 and 04-2 Sample Invoices.
• Summary Invoicing: Summary Invoicing (Summary Billing) is available for the City of Tucson/OMNIA Partners’ Members via a single bill containing a periodic summary of purchasing activity (monthly, semimonthly, or weekly). By receiving a summary bill rather than individual invoices for each transaction, Members will have fewer pages to approve and fewer checks to write.
• Invoice and Packing Slips on Grainger.com: OMNIA Partners’ Members can search
order history and review invoices and packing slips of all Grainger orders on Grainger.com making the p-card reconciliation process easier.
c. Describe how problems – such
as a customer ordering a wrong product; a customer receiving a defective or wrong product; etc. – are resolved.
The first step to receive support to resolve a product issue is to call, email or chat with Grainger Customer Support. (800-473-4643 or [email protected]). Each of Grainger’s 1,800 Customer Service Associate (CSA) accesses state-of-the-art technology tools to address inquiries and ensure the City of Tucson/OMNIA Partners’ Member’s expectations are met.
Grainger’s online system
and network gives CSAs and government sellers immediate access to real time Member account information to help Members and provide information including:
GRAINGER. ---------------- 11111, __ _
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• Status of Orders,
shipped or pending
• Backorder status
• Product availability
• Product information
• Contract pricing
• Account and billing questions
• Technical product support
• Cross referencing
Grainger policy and process about wrong or defective product:
Easy Return Process for:
• Wrong item shipped from Grainger
• Item damaged when received
• Faulty / defective item with product warranty
1. The Member should call Grainger Customer Care
at 1-800-GRAINGER (472- 4643)
2. Indicate preference for replacement item or credit
3. Grainger takes responsibility for the return and
sends a return label to the customer
4. Customer carefully packages the item(s),
including the packing slip
5. Place pre-paid shipping label on return package
6. Member notifies carrier to pick up the return
7. New product is shipped to the customer, or the
account is credited
d. Describe how your firm measures performance including identification, calculation, tracking and reporting of measuremen ts. What is your stock fill percentage rate, by line item, of the orders filled without backorders?
e. If providing for retail location purchases, describe how agencies choosing to pick up products at a retail location will receive the correct contract pricing.
When purchasing or picking up products at a Grainger branch store, the starting point for correct contract pricing is the Member's account number to which pricing is linked. Grainger asks Members who visit our Branches to provide their contract account number. Upon a new agreement, Grainger's pricing team will apply coding to all account numbers (locations) for each City of Tucson or OMNIA Partners' member within the company-wide SAP system . This March 28, 2024 The City of Tucson
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coding will include pricing and freight tenns, as well as all contract terms and conditions unique to the City of Tucson OMNIA Partners' agreement
Note: Identification is requested to be presented when purchasing items on a Member's account
f. Describe your process for identifying out of stock items and the options available to ordering agencies, such as: request a back ordered item, requesting a substitute item and cancelling the item from the order.
For items back ordered, Grainger has several methods to notify the City of Tucson and OMNIA Partners' Members if an item is out of stock, depending on order method. For online orders, Members will have real time visibility to out of stock or discontinued items.
For substitute items, Grainger.com functionality includes a "Compare Items" feature which provides a side-by-side comparison of available alternates for the Member's consideration . In all instances, the decision to accept a substitute product is solely that of the Member.
If the Member places an order either via a branch or phone, the Member is immediately notified by a Customer Service Associate who will inform them of options for substitute or alternate items. Grainger's purchasing system easily allows the CSA to search for available alternatives for the member to consider. Product infonnation can also be emailed to the City of Tucson or OMNIA Partners' Member to review.
For faxed or emailed orders, a CSA will notify the Member and inform them of options for substitute or alternate items. Product information can be emailed to the Member.
For cancelling an item on an order, the City can utilize Grainger.com , click to chat, call our customer service agents/branch/sales representatives, or email.
4. OTHER/VALUE ADD
a. Describe any government rebate or government incentive programs applicable .
March 28, 2024
Enhanced Category
Dlscaunt
+
Anancfal Incentive
Programs
lead
Agency
"
The City of Tucson
Maintenance Repair & Operations (MRO) Supplies, Parts, 40 Equipment, & Materials
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41 Maintenance Repair & Operations (MRO) Supplies, Parts, Equipment, & Materials
Financial Incentive Program:
Detailed below are the three (3) types of financial incentives to be offered to the City Tucson/OMNIA Partners’ members that:
• Affiliate to this contract.
• Incentives begin when Member purchases more than $100,000 annually under the Agreement from Grainger.
1. Direct Sales Administration Fee: 2.0%
• Members will qualify for a 2% Direct Sales Administration Fee on total purchases made in the contract year, paid annually.
• To be eligible, a minimum of $250,000 in total annual purchases must be met for each contract year.
2. Incremental Growth Incentive: 5.0%
• Grainger offers an Incremental Growth Incentive to members which includes an incentive paid on incremental growth.
• To be eligible, total annual purchases must meet or exceed previous year’s total annual purchases and minimum of $100,000 in total annual purchases.
3. E- Commerce Incentive: 2.0%
• Members will qualify for a 2% incentive on total E-Commerce purchases when E- commerce purchases exceed 75% of total annual purchasing. • To be eligible, a minimum of $100,000 in total annual purchases must be met for each contract year.
Reporting and Payment: Payment of the rebate, along with a supporting report, will be issued to Public Participating Agencies within 90 days of the close of the current contract year.
Grainger will work with OMNIA Partners on the distribution of the funds.
Net Annual Purchases Defined: Net Annual Spend is calculated for the calendar year and is defined as the total invoice price of all calendar year purchases less:
• Refunds
• Credits on return
• Discounts
• The monies paid on any purchases pursuant to the Grainger Distributor Alliance Program
• Additional freight charges related to oversize, special handling, expedited or hazmat shipments.
Customized Contract Incentives: Grainger will work with each OMNIA Partners’ Member in the addendum process to address factors such as contract commitments, single award status, market competition and other elements to shape an offer of incentives meeting the Member’s needs.
Custom Core List: In addition to the Grainger Market Basket, we will offer the ability for each agency to create a Customized Core List. To drive additional cost savings while enhancing procurement stability, agencies can select a personalized market basket consisting of products the individual agency most frequently purchases. The Grainger Sales team will work with Agencies seeking to consolidate, standardize and to identify a product list and price.
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Functional Equivalents and Alternate Products: Grainger Sales and Techn ical Product Team Members will engage OMNIA Partners' Members in evaluating alternate products that meet agency requirements. Focusing on the specific needs and projected time period, Grainger will analyze total cost in context of product variations addressing availability, stability, Unit of Measure metrics, and other factors to bring insight to provide greater cost efficiency while ensuring timely access to product.
b. Describe how your firm will meet the monthly usage reporting criteria. Submit a sample report. c. Please include any value-added services that have not been listed in the scope of work.
Services could include, but not limited to, safety shoe program, additional inventory management , emergency preparedness services , safety glove programs etc.
In addition to the value-added services offered in Section 3, Services, Grainger presents the following value-added services not in the scope of work :
Grainger Sales and Team Member Expertise, Experience and Training: The reality of Grainger's service to each Member is based on the expertise of its Sales and Customer Services Teams. Training is directed to providing expertise to government sectors and the products and services needed- public works, transportat ion infrastructure , healthcare , emergency services, secure firearms inventory, and the range of specialization unique to government. Grainger Team members are evaluated on how well each serves the particular sector.
This foundation of expertise is also reflected in Grainger's culture of compliance borne out of government sector ethics, training which is an ongoing requirement for each Government Team Member .
Full Catalog Access: As many City of Tucson OMNIA Partners' Members seek one contract vehicle to purchase all MRO requirements, Grainger will provide an incentive in that its offer will encompass the entire US portfolio of 1.6 million maintenance , repair, and operating supplies across more than 32 categories provided by 5,000 suppliers. Beyond contributing significant administrative and logistic efficiencies to City of Tucson OMNIA Partners' members, meaningfu l sustainability objectives will be obtained.
Small, Woman-Owned and Diverse Businesses: Grainger Sales and Diversity team members will engage OMNIA Partners ' Members to understand their diversity , business/operational, and system requirements. The plan will outline how the Member can leverage Grainger's diversity solutions portfolio to achieve their goals . Elements of the plan may include adjustments to product pricing to expand reseller services and engagement.
Warranty : In addition to any manufacturer warranty, Grainger warrants products against defects in material and workmanship under normal use for a period of one (1) year after Member acceptance , unless otherwise stated.
March 28, 2024 The City of Tucson
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2. Price Proposal
A. Price Proposal
1. Provide a price proposal as requested on the Attachment H - Price Page Core Lists . a. Mar1<et Basket - Provides for the deepest discounts , as listed on the category discount sheet , on a variety of products to agencies nationwide . Products in this list represent the largest annual spend in terms of dollars and/or highest volume in terms of quantity. Pricing for Mar1<et Basket items shall be provided to all Participating Agencies. b. Functional Al1ernatives - Provide items which can be substitutes for the corresponding items on the Market Basket which might provide better value but meet the same need. Items in the Functional Alternatives section of the price page will be evaluated as value-add items for the National Program. Pricing for Functional Alternatives shall be provided to all participating agencies.
i. Using Attachment H, Price Page, complete the columns specified resulting in the proposed discount and net contract price for items offered nationa lly. ii. Using Attachment H, Price Page, complete the Category Discount page listing the percentage off discount price for each category provided.
Within Attachment H, Price Page, Category Discount Page, Grainger has provided a discount percentage for each category. Grainger has provided increased discounts within the following categories : Adhesives, Lubrication, Paint , Electronics , and Fleet as compared to the current agreement. In addition to the HVAC category discount, Grainger will continue to offer a specific HVAC Filter Category Discount of 40%.
In addition to the proposed Category Discount offer, Grainger will continue to provide the Enhanced Category Discount Program offer for members who wish to forgo the financia l incentives in exchange for deeper category discounts. The Enhanced Category Discount Program will be available to members who have $250,000.00 or more in annual purchases and will consist of an additional +3% deeper discount on most categories in Grainger's offering. Program eligibility will be reviewed after each 12-month contract period and applied to the following contract period.
iii. How often does the Offeror propose to update this list? Are there certain products that should be updated more frequent ly than others?
Grainger proposes to update the Market Basket on an annua l basis and upon mutua l agreement of both parties will be active for the full 12 months of the following contract year.
Grainger will not increase the Market Basket pricing during the contract year and if an March 28, 2024 The City of Tucson
Maintenance Repair & Operations (MRO) Supplies, Parts, 43 Equipment, & Materials
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item is discontinued , the parties may agree upon replacement products during the annua l Market Basket renewal.
Grainger reserves the ability to adjust pricing to reflect market conditions. These adjustments may include unforeseen significant increases in supplier costs due to changes in laws or regulations, imposition of tariffs, currency fluctuations , commod ity or raw material price increases or other changes in cond itions not reasonab ly foreseen by Grainger. c. Customized Core List by Agency , individual local and state departments, and regional core lists- In addition to the National Core List, Offerers may provide customized core lists to agencies.
i. Describe Offerer's ability to provide customized core lists to agencies; In addition to the Grainger Market Basket provided to the City of Tucson and OMNIA Partners' under Section 1 a above , Grainger will offer the ability for individual and local departments and agencies to create Customized Core Lists. The Grainger Sales Team will assist agencies seeking to consolidate and standard ize spend by identifying a product list and prices.
ii. The number of items Offeror proposes to provide on a customized core list:
The number of items in the Customized Core Lists will vary across agency circumstances and requirements . The Grainger Team w ill work with the individual agency towards a solution reflecting its unique needs.
iii. How often does the Offeror propose to update customized core lists.
Grainger proposes to update the individual department or agency Customized Core Lists on an annual basis and upon mutua l agreement of both parties will be active for the full 12 months of the following contract year. Grainger will not increase the Customized Core List pricing during the contract year. If an item is discontinued , the parties may agree upon replacement products during the annua l Customized Core List renewal. iv. Describe any agency size or volume limitations.
Grainger will not impose any agency size or volume limitations to qualify for a customized core list.
v. Seasonal or Special Pricing: Describe any programs offered to promote special pricing to Participating Agencies.
Grainger's Sales Team w ill work with each individual OMNIA Partners' Members to determine if seasonal or special pricing on items is available to the Member and this information is also visible to a Member on Grainger.com.
2. Describe how services proposed will be priced.
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3. The City's expectation is that the proposed pricing shall include delivery to Tucson and Participating Public Agencies. Based on your distribution network, explain the impact of such pricing to the City, Participating Public Agencies residing in large metropolitan areas and Participating Public Agencies residing in rural areas. Propose an optimal solution(s) that would provide Participating Public Agencies with the best pricing including freight costs.
Grainger's offer for the City of Tucson and OMNIA Partners' includes standard pre-paid freight for all catalog orders to all Agencies residing in large metropolitan areas and residing in rural areas.
Prices shall be FOB Destination. Standard ground freight shipments paid by Contractor on all catalog product orders to the delivery location designated. All other freight charges imposed by freight carrier related to shipment of oversize , special handling, exped ited or hazmat product(s) are paid by City/Members. Contractor shall retain title and control of all goods until they are delivered , and the Contract of coverage has been completed. All risk of transportation and all related charges shall be the responsib ility of the Contractor. All claims for visible or concealed damage shall be filed by the Contracto r. The City/Member will assist the Contractor in arranging for inspection.
4. Propose a plan to adjust pricing as market conditions change. The plan must be verifiable and auditable. Identify calculation, formula , components , index, etc.
As stated above in the Price Proposal Section, the National Core List net prices will be held firm for 12 months from the contract award date ("Contract Year"). In the event a Core List item is discontinued , the parties will find a mutually agreeable replacement item and add such replacement item to the Core List. Grainger will review the Core List items on an annual basis to ensure continued customization and relevance . This data will be based on the information accumu lated throughout the term of the contract. A review of this data is critical to ensure that the City of Tucson and Participating Public Agencies continue to receive the most significant savings on the items they purchase the most.
Also as stated above in the Price Proposal Section, Member Core List individual net prices w ill be held firm from the date of the Member Core List implementation through the balance of the applicable Contract Year. As purchasing tendencies , market conditions or OMNIA Partners ' Member habits change over the contract term Grainger will work with the OMNIA Partners' Member to update the Member Core List items to reflect those changes. Thereafter, the updated Member Core List items' net prices will be held firm through the applicable Contract Year.
5. State if pricing is most favorab le offered to government agencies. Describe how your firm will ensure this contract will continually offer the best pricing available to Participating Public Agencies.
March 28, 2024 The City of Tucson
Maintenance Repair & Operations (MRO) Supplies, Parts, 45 Equipment, & Materials
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6. Provide details of and propose additional discounts for volume orders, special manufacturer's offers, minimum order quantity, free goods program, total annual spend, etc.
GC Grainger Branded Category Discount Program: Program provides up to an additional 3% _ _ deeper discount by category, offered specifically on Grainger Branded items . •
Customer Specific Pricing (CSP): In addition to the Core List Program, Grainger will offer additional competitive discounts and pricing in those cases where the City of Tucson and/or Participating Public Agencies make high volume and/or repetitive product purchases.
7. Provide information on any ordering methods - such as electronic ordering or payment via pCard or EFT - or other criteria which entitle the using agency to additional discounts off of a manufacturer's price list. If so, please provide the percentage discount.
8. Provide proposed Payment Terms.
Grainger's payment terms are NET 30.
March 28, 2024 The City of Tucson
Maintenance Repair & Operations (MRO) Supplies, Parts, 46 Equipment, & Materials
, , GRAINGER. --------------------------- ,,,,,, _____ _ CH'tt»
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3. Qualifications & Experience
A. Qualifications and Experience
1. COMPANY HISTORY
Provide a brief history and description of your company.
W.W. Grainger, Inc., founded in 1927 and incorporated in 1928. Grainger is a publicly held Fortune 500 company with shares traded on the New York Stock Exchange (NYSE). Grainger is the leading North American provider of maintenance, repair, and operating (MRO) supplies .
Grainger's capabilities include:
• A strategic US distribution network of 250 branches, 14 distribution centers, and 6 bulk warehouses.
• An extensive product line of more than 1.6M products and over $2.3B of on-hand inventory.
• 99% of the U.S. postal codes are reachable the next day through our high-touch solutions North American supply chain network.
• Most customers receive next day product delivery; most in-stock orders are shipped the same day or within 24 hours.
• Proven experience in negotiating and implementing commercial and government multi- state, complex, nationwide contracts.
Grainger's investment in exceptional service , value-added programs, eProcurement solutions, KeepStock® inventory management solutions, a technology driven supply chain and physica l presence throughout the US enables commercial, government and institutiona l customers to keep their people safe and facilities well-maintained.
Grainger is the incumbent provider of MRO products and services to the City of Tucson / OMNIA Partners. We remain committed to providing a contract of scope and scale meeting every MRO requirement at a competitive value to government agencies across the US.
2. 3 -YEAR ANNUAL SALES
Provide a statement of your annual sales for the past 3 years.
Grainger's annual sales for the previous three fiscal years:
2021: $13B 12022: $15.2B 12023: $16.5B
3 . EXPERIENCE AND NATIONAL PRESENCE
Highlight experience and strong national presence in the MRO industry.
Grainger provides MRO products and services throughout the 50 states, the District of Columbia and U.S. Territories . We have a substantial relationship with the federal government, including domestic and overseas facilities for the U.S. military. Grainger serves state agencies and authorities ; county; cities and local governments; school districts, and public agencies. We have a reements with state universi _ s stems, transPortation, Port, and airP rt authorities. . 1 I0n m mven ory , . m, 10n pro uc , Is n u I0n en ers, anc~50 US ("'\f"' ~ fjn f'\ C:, ...,,_...,,, --...iJ J J f
0 f 1!::f _,.,,..,, Vnt' I l - t.\.,11J 4'-f H 1:1U~1 t -V1'1i t • '"'"' u.\,,,,1 J • -J. (... f 1,-1: 1 J... 1; I """',..._c,ty to serve the US via six bulk warehouses to support positioning inventory for large or high demand March 28, 2024 The City of Tucson
Maintenance Repair & Operations (MRO) Supplies, Parts, 47 Equipment, & Materials
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products . Under construction in Gresham , OR and Houston , TX are two add itional distribution centers. Grainger maintains meaningful relationships with national transportation carriers, includ ing FedEx, USPS , UPS, as well as regional carriers .
Grainger experience in helping government agencies, institutions and commercial businesses keep their operations running and their people safe is centered on customers wanting highly tailored solutions with real-time access to information and just-in-time delivery of products and services .
In the government sector, Grainger's work reflects understanding the values and processes associated with public procurement , including the requirements of each agency. Grainger' s Government Sales Team, solely dedicated to government and healthcare customers, comprehends the budgetary processes that agencies rely on, and the competitive and transparency requirements related to acquiring goods and services. We align the compliance structures of the sector with delivering MRO products and services across the wide span of governmental responsib ilities to agencies small an:l large.
Experience drives Grainger's commitment to understand requirements and challenges.
Grainger value includes :
• Designated Sales Team expertise and experience assisting all Members. • Deep Technical and Customer Service and Digital Platform infrastructure to assist customers search and choose products.
• A US Customer Contact Center network that responds to 73,000 customer interactions per day , including 20,000 orders via phone, e-mail, and chat. • Support Team providing reporting and compliance structures. • Branch Team Members assist customers in kitting and staging products . • Companywide expertise and experience in respond ing to large and small emergenc y environments .
Grainger's 13-year history with the City of Tucson and OMNIA Partners reflects a relationship of devoted partnership . Our experience un:ler the current agreement shapes much of how we structure our offers in the public sector . We embrace the opportunity to continue to serve the City of Tucson /OMNIA Partners' Members 'Mlile expanding its customer base .
4. TOTAL NUMBER & LOCATIONS OF SALESPERSONS
Provide the total number and location of salespersons employed by your firm . lo,fam h ?R ?()?d -The City of Tucson F
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5. NUMBER & LOCAT ION OF SUPPORT CENTERS
Number and location of support centers (if applicable).
Grainger has three customer contact centers encompassing 1,800 Customer Support Associates . These contact centers are in Janesville, Wisconsin, Lake Forest, IL, and Phoenix, Arizona. Grainger contact centers are available 24 hours a day, 7 days a week to assist our customers through phone, chat, and email. Bilingual support is provided .
The City of Tucson is supported by the Grainger Branch located at 3415 S. Dodge Blvd., Tucson , AZ, 85713-5434. It is part of Grainger's network of 250 branches eo ra hicall located to rovide convenient su ort to our customers. Q Q Please see Exhibit 06 Grainger US Branch & DC Locations which provides address information .
6. TEAM MEMBER QUALIFICAT IONS
Describe the qualifications of your sales personnel and technicians.
Sales Personnel I Grainger's team of- dedicated Government sellers are located • throughout all 50 states and provide tu,r'ge'ographic coverage of all state and local government members . They are specifically trained to manage government contracts and customers. All Grainger's sellers participate in Public Sector training and are required to certi annual! their Government Compliance Training and Grainger's Code of Ethics. fV Y Across all Grainger disciplines is an understanding and commitment 1o how government agencies purchase goods and services, how agencies are funded and the compliance and transparency responsibilities that accompany the sector. • Field Safety I Grainger's Field Safety Professionals bring in-field education, experience , and expertise to help customers address a wide range of safety and health questions and issues assisting with injury reduction , compliance improvement, risk assessment, and productivity improvements .
Our teams' Primary accreditations conferred by the Board of Certified Safety Professionals include :
✓ Certified Safety Professional (CSP)
✓ Associate Safety Professional (ASP)
✓ Safety Trained Supervisor (STS)
• Grainger Onsite Team Members I are well versed in inventory management techniques, ordering processes , customer communications, inventory analytics, and the breadth of Grainger product and service offerings. In addition to managing your Grainger inventory , these regularly scheduled Onsite Team Members provide additional ongoing support including assisting with identifying Grainger product solutions, placing purchase orders, and addressing your invoicing and order expediting inquiries.
• Grainger's Technical Product Support Team I is a customer service group dedicated to March 28, 2024 The City of Tucson
Maintenance Repair & Operations (MRO) Supplies, Parts, 49 Equipment, & Materials
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helping customers identify the right product for their application , troubleshoot issues, and provide expert advice and knowledge. Our team members have over 1000 years of combined hand on experience in their respective fields, including: Master Electricians, HVAC Service, Master Plumbers, Certified Safety Coord inators , Foundry Shop Foremen, Technical School instructors , City Maintenance Foremen, Manufacturing Assembly , Pneumatics Specialists and Pump Sales Engineers.
7. KEY PERSONNEL
Provide a listing of key personnel who may be assigned to the City's contract. lndude their title within your organization and the description of the type of work they may perform. Please identify an executive corporate sponsor who will be responsible for the overall management of the awarded Master Agreement.
Grainger has established a framework to address the City of Tucson/OMNIA Partners' contract management Inquiries are addressed initially by the Member-al igned Grainger seller who engages necessary resources to address customer inquiries. If any matter cannot be resolved by Grainger's aligned Member seller, the seller will engage their immediate supervisor and escalate the matter to Grainger leadership until the issue is resolved .
Ken White Primary contact • Dedicated Point of Contact for the City of Tucson /OMNIA Partners' contrad
8. EXPERIENCE & REFERENCES
Summarize your experience in providing product and services similar to that outlined in the Scope of Work . Provide a minimum of three references for which you have provided similar products and services. References from other public agencies, particularly municipal governments , are preferred. Please include company name, address , phone, email, and contact person.
March 28, 2024 The City of Tucson
Maintenance Repair & Operations (MRO) Supplies, Parts, 50 Equipment, & Materials
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9. ADDITIONAL INFORMATION
Please submit any additional information that you feel is applicable to your qualifications and experience.
March 28, 2024
Grainger team
members came
together to
assemble Science,
T echno/ogy,
Engineering and
Math (STEM)
literacy kits for child
victims of domestic
violence, ages K-
5th grade.
The City of Tucson
Maintenance Repair & Oper~ ions (MRO) Supplies, Parts, 51 Equipment, & Materias
March 28, 2024 The City of Tucson
52 Maintenance Repair & Operations (MRO) Supplies, Parts, Equipment, & Materials
Grainger has been the recipient of the following awards over the past 2 years:
Clf1' Of
TUC SON
2024Awards
(year to date through March 12, 2024)
Glassdoor
• Best Places to work 2024
Barron's:
• 1 00 Most Sustainable
Compa nies
sustainability Yearbook
Sustainalytics
ESG Industry Top Rated
Compa ny
Human Rights Campaign
Foundation•
• LGBTQ+ Workplace Inclusion
Newsweek:
• America 's Greenes t
Companies 2024
Forbes:
America 's Best Large
Employers
2023 Awards
Fortune
Best Workplaces
For Women
• For Millennials
• In Chicago
Top 100
• Best Companies to Work for
Most
• World's Most Admired
• America's Most Innovative
MOM:
• Top Industrial Distributo r
• Top MRO Distributor
Time
• World's Best Compan ies
Great Place to Work: Certified
Built In
U.S. Best Places to Work
U.S. Best Large Places to Work
Chicago Best Places to Work
Chicago Best Large Places to
Work
Human Rights Campaign
Foundation •
• LGBTQ+ Workp lace Inclusion
Disability Equality Inc.
• Best Places to Work
• Score of 100
National Organization on
Disability (NOD)
• Leading Disability Employer
:ll:\t1!fSliliMi
00 DISABILITY EQUALITY INI
MSCI • ••
ESG RATINGS
1eca • n J.n• " .ui DJ
2022 Awards
Fortune
Best Workp laces for Women
100 Best Compa nies to Work for
Fortune 500
World's Most Admired
Compan ies
Military Times Best for Vets
Wall Street Journal
• Top 250 Best Managed
Companies
Indu strial Distribution Big 50
List
Great Place to Work: Certified
Built In
U.S. Best Places to Work
U.S . Best Large Places to Work
Chicago Best Places to Work
Chicago Best Large Places to
Work
Human Rights Campaign
Foundation •
• LGBTQ+ Workplace Inclusion
Campu s Forward:
• Large Early Career Program
GRAINGER.
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BEST
• PLACES
TO WORK
2024 'Gl.u:.tll)OII'
Dow Jones =--: ~
Sustalnablllty Indices
~ --..--aw.
Forbes:
• Global 2000
• Best-In-State Employers
• America 's Best Employer's for
Diversity
Diversity Inc.
• Top Ranked Regional
Companies
• Top 50 Noteworthy List
Newsweek:
• America's Most Responsible
Companies
• A merica's Greatest Workplace
for Women
• Most Trustworthy Compa nies in
America
Campus Forward:
• Large Early Career Program
EElffl 11D
,;', -~,,
March 28, 2024 The City of Tucson
53 Maintenance Repair & Operations (MRO) Supplies, Parts, Equipment, & Materials
SUMMARY
Throughout Grainger’s response to the City of Tucson/OMNIA Partners Request for Proposals to provide Maintenance, Repair and Operations products and services to government and institutional sector agencies, we have strived to relate our deep commitment to the public sector. This is reflected in our competitive pricing, broad and accessible products, ability to deliver products when needed and digital platforms that make shopping easier. Team Member expertise reflects our commitment to be essential to every City of Tucson/OMNIA Partner Member. It is a privilege to work with the City of Tucson/OMNIA Partners. Our proposal seeks to continue the trust you have placed in us.
● Thank you for considering our proposal ●
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Appendix
Please see the following information included in as a separate PDF attachment.
Services
1. Exhibit 01 Sourcing Terms and Conditions
2. Exhibit 02 WWW ESG Report
3. Exhibit 03 Grainger Safety Assessment
4. Exhibit 06 Grainger US Branch 7 DC Locations
Other Requested or Referred-to Information
5. Exhibit 04-1 Sample Invoice
6. Exhibit 04-2 Sample Invoice
7. Exhibit 05 Item Purchase History (IPH) Report
8. Exhibit 07 City of Tucson Business License
March 28, 2024 The City of Tucson
Maintenance Repair & Operations (MRO) Supplies, Parts, 54 Equipment, & Materials
CITY OF TUCSON REQUEST FOR PROPOSAL NO. 240078
BUSINESS SERVICES DEPARTMENT Page 29 of 45
SHARED SERVICES PROCUREMENT DIVISION RESPONSIBLE CONTRACT OFFICER: Matthew Sage 255 W. ALAMEDA, 6TH FLOOR, TUCSON, AZ 85701 PH: (520) 837-4081 G. SPECIAL TERMS AND CONDITIONS
G.1. COOPERATIVE PURCHASING
Contractor will, when requested, provide goods and services at the same prices and under the same terms and conditions as set forth in this Contract to any public or nonprofit agency that, at the time of request, has a Cooperative Purchasing Agreement with the City or participates in the Strategic Alliance for Volume Expenditures (SAVE) cooperative. See
http://www.tucsonprocurement.com/coop partners.aspx and click on “Cooperatives” for a list of agencies that have Cooperative Purchasing Agreements with the City; see http://www.mesaaz.gov/home/showdocument?id=23638 for a list of agencies partic ipating in SAVE.
These lists are subject to change. Contractor may, however, charge an agency that is outside the Tucson Metropolitan Area for additional out -of-pocket expenses that will be incurred by Contractor in providing goods and services to the agency (i.e., freight charges, travel related expenses, etc.).
Each participating agency that orders goods or services under this Contract as provided above is solely responsible for paying Contractor for those goods and services. The City is not responsible f or any disputes arising out of transactions made by others.
G.2. FOB DESTINATION FREIGHT PREPAID
Prices shall be FOB Destination Freight Prepaid to the delivery location designated. Contractor shall retain title and control of all goods until they are delivered and the Contract of coverage has been completed. All risk of transportation and all related charges shall be the responsibility of the Contractor.
All claims for visible or concealed damage shall be filed by the Contractor. The City will assist the Contractor in arranging for inspection.
G.3. FEDERAL TRANSIT ADMINISRATION (FTA) REQUIREMENTS
Any contract awarded pursuant to this solicitation will contain the FTA Terms and Conditions listed in the corresponding attachment titled, "FTA Terms, Conditions and Certifications".
G.4. PRICE ADJUSTMENT
At least 90 days before the date that the Contract is e ligible for extension, Contractor may submit to the Contract Officer a request for price adjustments based on documented increased Contractor costs and the City may, at its discretion, make price adjustments, which will apply during the extension term.
G.5. TERM AND RENEWAL
The term of the Contract will commence when awarded to Contractor and remain in effect for a period of three (3) years, unless terminated, canceled or extended as otherwise provided herein. The City may, at its sole option, extend the Contrac t's term for up to two (2) additional one -year periods or portions thereof.
CITY OF TUCSON REQUEST FOR PROPOSAL NO. 240078
BUSINESS SERVICES DEPARTMENT Page 30 of 45
SHARED SERVICES PROCUREMENT DIVISION RESPONSIBLE CONTRACT OFFICER: Matthew Sage 255 W. ALAMEDA, 6TH FLOOR, TUCSON, AZ 85701 PH: (520) 837-4081 The Contractor shall have the right to enter local “service” agreements with Participating Public Agencies accessing the contract through OMNIA Partners, please reference OMNIA Par tners Attachment F, Exhibit A, 1.4 Award Basis, 2nd paragraph.
G.6. FEDERAL, STATE AND LOCAL TAXES, LICENSES AND PERMITS The Supplier shall comply with all Federal, State, and local licenses and permits required for the operation of the business conducted by the Supplier as applicable to this Contract. The Supplier shall, at no expense to the City, OMNIA Partners, or other Participating Public Agencies, procure and keep in force during the entire period of the Agreement all such permits and licenses.
G.7. SUBCONTRACTORS
No subcontract shall be made by the contractor with any other party for furnishing any of the services herein contracted for without the advance written approval of the Department of Procurement. All subcontractors shall comply with Federal and State l aws and regulations that are applicable to the services covered by the subcontractor and shall include all the terms and conditions set forth herein which shall apply with equal force to the subcontract, as if the subcontractor were the Contractor referred to herein. Contractor is responsible for contract performance whether or not subcontractors are used.
G.8. RIGHT TO TERMINATE FOR CHANGE IN OWNERSHIP OR MATERIAL
RESTRUCTURE OF THE CONTRACTOR
In addition to the Termination of Contract clause in the Standard Te rms and Conditions section of this solicitation and resulting contract, the City reserves the right to cancel the whole or part of this contract within 60 days written notice of the completion of any material change of ownership in the Contractor’s company, including its sale, merger, consolidation or dissolution.
CITY OF TUCSON REQUEST FOR PROPOSAL NO. 240078
BUSINESS SERVICES DEPARTMENT Page 31 of 45
SHARED SERVICES PROCUREMENT DIVISION RESPONSIBLE CONTRACT OFFICER: Matthew Sage 255 W. ALAMEDA, 6TH FLOOR, TUCSON, AZ 85701 PH: (520) 837-4081
H. INSURANCE REQUIREMENTS
H.1. Required Insurance Policies
Contractor will obtain and maintain during the entire term of this Contract and for 2 years after the Contract term ends, the following insurance coverage from insurers that have an “A.M. Best” rating of not less than A-VII:
H.2. Commercial General Liability
Policy must include Bodily Injury, Property Damage, Personal Injury and Broad Form Contractual Liability with coverage limits no lower than:
A. Each Occurrence: $1,000,000
B. General Aggregate: $2,000,000
C. Products & Completed Operations Aggregate: $2,000,000 D. Personal and Advertising Injury: $1,000,000
E. Blanket Contractual Liability: $1,000,000
H.3. Commercial Automobile Liability
Policy must include bodily inju ry and property damage, for any owned, hired, and/or non -owned vehicles used in performance of work under this Contract, with a Combined Single Limit no lower than $1,000,000.
H.4. Worker's Compensation
Policy must have coverage limits no lower than:
A. Per Occurrence: Statutory
B. Employer's Liability: $1,000,000
C. Disease Each Employee: $1,000,000
D. Disease Policy Limit: $1,000,000
E. [If Contractor is a Sole Proprietor, include this waiver provision under A.R.S. § 23-961(M). To determine whether the Contractor is a Sole Proprietor, please request the Sole Proprietor/Independent Contractor form from the Contract Officer listed in the solicitation.] I am a sole proprietor, and I am doing business as [name of sole proprietor business]. I am performing work as an independent contractor for the City of Tucson. I am not the employee of the City of Tucson for workers' compensation purposes, and, therefore, I am not entitled to workers' compensation benefits from the City. I understand that if I have any employees working for me, I must maintain workers' compensation insurance on them.
CITY OF TUCSON REQUEST FOR PROPOSAL NO. 240078
BUSINESS SERVICES DEPARTMENT Page 32 of 45
SHARED SERVICES PROCUREMENT DIVISION RESPONSIBLE CONTRACT OFFICER: Matthew Sage 255 W. ALAMEDA, 6TH FLOOR, TUCSON, AZ 85701 PH: (520) 837-4081
H.5. Policy Change Notice
Contractor will give the City 30 days a dvance written notice before any of the above policies are changed in any manner that is inconsistent with the requirements of this Contract. The notice must be sent directly to the Procurement Division of the Business Services Department.
H.6. Additional Insured
The Commercial General Liability, Commercial Automobile Liability and umbrella policies where applicable will include the City as an additional insured with respect to liability arising out of the performance of this contract. The City must be covered t o the full policy limits, even if those limits of liability are in excess of those required by this Contract. The coverage must be primary and any insurance carried by City is excess and not contributing.
H.7. Claims-Made Coverage
If any or part of the required insurance is written on a claims -made basis, any policy retroactive date must precede the date of the contract and the Contractor must maintain such coverage for a period not less than three (3) years following contract expiration, termination or cancellation.
H.8. Additional Requirements
Each insurance policy required by this Contract, excluding Professional Liability (Errors & Omissions), must include or be endorsed to include to provide the following:
A. A waiver of subrogation endorsement in favor of the City, for losses arising from work performed by or on behalf of the Contractor (Including Worker’s Compensation).
B. The policy is primary and any insurance carried by the City is excess and not contributing.
C. The coverage provided by the policy is not limited to the liability assumed under the indemnification provisions of this Contract.
D. The insurer will provide written notice to the City at least ten (10) calendar days before the policy is terminated or cancelled or the coverage is reduced.
H.9. Verification of Coverage
A. Contractor will give the City certificates of insurance (ACORD form or equivalent approved by the City), signed by an authorized representative of the insurer, showing that the Contractor has all the insurance required by this Contract.
B. Contractor must deliver the certificates directly to the Procurement Division of the City’s Business Services Department before the Contractor commences work under this Contract.
C. The certificates must contain the City project/contract number and project description.
D. The City reserves the right to require complete copies of all insurance policies required by this Contract at any time.
CITY OF TUCSON REQUEST FOR PROPOSAL NO. 240078
BUSINESS SERVICES DEPARTMENT Page 33 of 45
SHARED SERVICES PROCUREMENT DIVISION RESPONSIBLE CONTRACT OFFICER: Matthew Sage 255 W. ALAMEDA, 6TH FLOOR, TUCSON, AZ 85701 PH: (520) 837-4081
H.10. Subcontractors
Contractors’ insurance certificate(s) must include all subcontractors as insureds under its policies or Contractor must give the City separate certificates and endorsements for each subcontractor showing that each subcontractor has the insurance coverage described above.
H.11. Public Entities
If Contractor or any sub -contractor is a public entity that self -insures as permitted by law, then the insurance requirements in this Section 8 will not apply to that entity and that entity must instead provide a Certificate of Self- Insurance.
H.12. Sufficiency of Coverage
The City in no way warrants that the required minimum insur er rating in this Contract is sufficient to protect the Contractor from potential insurer insolvency, nor that the required liability limits are sufficient to protect Contractor.
CITY OF TUCSON REQUEST FOR PROPOSAL NO. 240078
BUSINESS SERVICES DEPARTMENT Page 34 of 45
SHARED SERVICES PROCUREMENT DIVISION RESPONSIBLE CONTRACT OFFICER: Matthew Sage 255 W. ALAMEDA, 6TH FLOOR, TUCSON, AZ 85701 PH: (520) 837-4081
I. STANDARD TERMS AND CONDITIONS
I.1. ADVERTISING
Contractor will not advertise or publish information concerning this Contract without prior written consent of the City’s Business Services Director.
I.2. COMPLIANCE WITH LAWS
The parties will comply with all federal, state and local laws, rules, regulations, standards and Executive Orders including, without limitation, the following:
A. Americans with Disabilities Act. Contractor will comply with all applicable provisions of the Americans with Disabilities Act (Public Law 101-336, 42 U.S.C. 12101 -- 12213) and applicable Federal regulations under the Act, including 28 CFR Parts 35 and 36.
B. Workers’ Rights Laws. Contractor will comply with all applicable provisions of Federal and State Child Labor and Workers’ Rights laws and agrees if called upon to affirm in writing that they and any subcontractors working under this Contract are in compliance.
C. Affirmative Action. Contractor will comply with Chapter 28, Article XII of the Tucson City Code Chapter 28.
I.3. GOVERNING LAW AND VENUE
This Contract is governed by the laws of the State of Arizona and the City and Contractor will have all remedies afforded to each by the Tucson Procurement Code and the laws of the State of Arizona. Any lawsuits regarding this Contract must be brought in a court of competent jurisdiction in Pima C ounty, Arizona.
I.4. ARBITRATION
Notwithstanding any other provision in this Contract, no agreement by the City to arbitrate a dispute is binding unless given expressly and in writing after execution of this Contract. However, if both parties agree, disputes may be resolved through arbitration following the process in A.R.S. § 12-1501, et seq.
Contractor must continue to perform under this Contract without interruption, notwithstanding the provisions of this section.
I.5. ASSIGNMENT
Contractor may not assign its righ ts or obligations under this Contract without the prior written permission of the City's Business Services Director. The City will not unreasonably withhold approval for a requested assignment.
I.6. SUBCONTRACTS
Contractor may not enter into any subcontracts for work under this Contract without the advance written approval of the City's Business Services Director. All subcontracts will incorporate all the terms and CITY OF TUCSON REQUEST FOR PROPOSAL NO. 240078
BUSINESS SERVICES DEPARTMENT Page 35 of 45
SHARED SERVICES PROCUREMENT DIVISION RESPONSIBLE CONTRACT OFFICER: Matthew Sage 255 W. ALAMEDA, 6TH FLOOR, TUCSON, AZ 85701 PH: (520) 837-4081
conditions of this Contract. Contractor is responsible for contract compliance and quality of work of any subcontractors used.
I.7. PROTECTION OF CITY PROPERTY
If this Contract requires Contractor to perform any work on City -owned property, Contractor will use reasonable care to avoid damaging existing buildings, equipment, and vegetation (such as trees, shrubs, and grass) on the property. Contractor will replace or repair any damage caused by Contractor or any employee, agent, or subcontractor of Contractor, at no expense to the City. If Contractor fails or refuses to make such repair or replacement, the City will estimate the cost of repair and, upon receiving an invoice from the City for that estimated cost, Contractor will pay the City the invoiced amount. City may, at its discretion, instead deduct the amount from any payments due Contractor under this o r any other City contract.
Contractor will, during the course of its work on City property, keep the work area, including any storage areas used by the Contractor, free from accumulation of waste material or rubbish. Upon completion of the work, Contractor will leave the work area in a clean and neat condition, free of any debris, and will remove any non-City-owned materials or equipment or other personal property that it has caused to be located on the City property.
I.8. COMMENCEMENT OF WORK
Contractor will not commence any billable work or provide any material or service under this Contract until Contractor receives a purchase order or is otherwise directed to do so, in writing, by the City.
I.9. CONFIDENTIALITY OF RECORDS
Contractor will establish and maintain procedures to ensure that no information contained in its records or obtained from the City or from others in carrying out its functions under this Contract is used or disclosed by it, its agents, officers, or employees, except as required to efficiently perf orm its duties under the Contract, and will take appropriate measures to protect any personal identifying information of any individuals.
I.10. CONTRACT ADDENDA; ADDITIONAL WORK
This Contract may only be amended by a written agreement signed by the parties. The City’s Business Services Director or their designee may, on behalf of the City (1) approve and execute any addenda, change orders, or supplemental written agreements; and (2) grant time extensions or contract renewals. Except in the case of a documented emergency, Contractor will not perform any work under this Contract that exceeds the scope of work or contract amount unless a formal addendum or change order has first been approved and executed by the City.
I.11. ENTIRE CONTRACT; INTERPRETATION
This Contract, wh ich includes all the conditions and requirements set forth in the Solicitation and all addenda to the Solicitation, all the Special Terms and Conditions and Standard Terms and Conditions, and all the terms of the Offer submitted by Contractor as finally ne gotiated and accepted by the City, CITY OF TUCSON REQUEST FOR PROPOSAL NO. 240078
BUSINESS SERVICES DEPARTMENT Page 36 of 45
SHARED SERVICES PROCUREMENT DIVISION RESPONSIBLE CONTRACT OFFICER: Matthew Sage 255 W. ALAMEDA, 6TH FLOOR, TUCSON, AZ 85701 PH: (520) 837-4081
constitutes the entire agreement of the parties regarding the services described in the Scope of Work and will prevail over any and all previous agreements, contracts, proposals, negotiations, purchase orders, or master agreements in any form.
No course of prior dealings between the parties and no usage of the trade will be deemed to supplement or explain any term used in the Contract.
I.12. SEVERABILITY
The provisions of this Contract are severable. If any provision or application of a provision of this Contract is held to be invalid, that will not affect the validity of any other provision or application of a provision that can remain meaningfully effective without the invalidated provision or application.
I.13. DUPLEXED/RECYCLED PAPER
Whenever practicable, all printed materials produced by Contractor in the performance of this Contract will be duplexed (two-sided copies), printed on recycled paper, and labeled as such.
I.14. NON-DISCRIMINATION
Contractor will comply with all provisions and requirements of Arizona Executive Order 2009-09, which is hereby incorporated into this Contract, including flow-down of all provisions and requirements to any subcontractors. During the term of this Contract, Contractor will not discriminate against any employee, client, or any other individual in any way because of race, color, religion, ancestry, sex, age, disability, national origin, sexual orientation, gender identity, familial status, and/or marital status.
I.15. DELIVERABLES PROPERTY OF CITY; NO LIENS
All services, information, computer program elements, reports and other deliverables created under this Contract are the sole property of the City and may not be used or released by Contractor except with the City’s prior written permission.
All deliverables supplied to the City under this Contract will be free of all liens and encumbrances.
I.16. FEDERAL IMMIGRATION LAWS AND REGULATIONS
Contractor warrants and will require each subcontractor performing work on this Cont ract to warrant that it will comply with all federal immigration laws and regulations that relate to its employees and with the requirements of A.R.S. § 23-214(A). A breach of this warranty will be deemed a material breach of this Contract that is subject to penalties up to and including termination of this Contract. City may inspect the records of any employee of Contractor or any subcontractor performing work on this Contract to monitor Contractor’s and its subcontractors’ compliance with this warranty.
I.17. FORCE MAJEURE
Except for payment of sums due, neither party will be liable to the other nor deemed in default under this Contract if and to the extent that such party's performance of this Contract is prevented by reason of Force Majeure. The term "Force Ma jeure" means an occurrence that is beyond the control of the CITY OF TUCSON REQUEST FOR PROPOSAL NO. 240078
BUSINESS SERVICES DEPARTMENT Page 37 of 45
SHARED SERVICES PROCUREMENT DIVISION RESPONSIBLE CONTRACT OFFICER: Matthew Sage 255 W. ALAMEDA, 6TH FLOOR, TUCSON, AZ 85701 PH: (520) 837-4081
party affected and occurs without its fault or negligence. Force Majeure does not include late performance by a subcontractor unless the delay arises out of a Force Majeure occurrence.
If either party is delayed at any time in the progress of the work by Force Majeure, the delayed party must notify the other party in writing of the delay as soon as practical, including when the delay commenced and its cause. The notice must make a specific referen ce to this article to fall within its protection. The delayed party must resume performance as soon as practicable and must notify the other party in writing when it has done so. The parties will modify the Contract to agree upon the period of time by which the excused delay extends any completion dates.
I.18. GRATUITIES
The City may, by written notice to the Contractor, terminate this Contract if it finds that gratuities, in the form of entertainment, gifts, meals or otherwise, were offered or given by Contracto r or any agent or representative of Contractor, to any officer or employee of the City to influence the award of this Contract or any determinations with respect to the performance of this Contract. In the event this Contract is terminated by the City pursuant to this provision, the City will be entitled, in addition to any other rights and remedies, to recover or withhold from Contractor the amount of the gratuity.
I.19. CONFLICTS OF INTEREST
The City may terminate this Contract without penalty or further obliga tion pursuant to A.R.S. § 38-511 if any person significantly involved in initiating, negotiating, securing, drafting, or creating the Contract on behalf of the City is or becomes, at any time while the Contract or any extension of the Contract is in effect , an employee of, or a contractor to, Contractor with respect to the subject matter of this Contract. Termination will be effective when written notice from the City's Business Services Director is received by Contractor, unless the notice specifies a later time.
I.20. INDEMNIFICATION
To the fullest extent permitted by law, Contractor, its successors, assigns and guarantors, will indemnify, defend, and hold harmless the City and its officials, employees, volunteers, and agents, from and against all allegations, d emands, proceedings, suits, actions, claims (including but not limited to claims of patent, trademark, or copyright infringement), liability, damages, losses, expenses (including but not limited to attorney fees and court costs, including the cost of appel late proceedings, and all claim-adjusting-and-handling expenses) or disbursements of any kind or nature, that may be asserted against, imposed on, or incurred by any of them, in any way relating to or arising from any actions, errors, mistakes or omissions of Contractor or any subcontractor or anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable relating to work, services and/or products provided under this Contract.
Contractor is responsible for primary l oss investigation, defense and judgment costs where this indemnification is applicable. Contractor agrees to waive all rights of subrogation against the City, its agents, officials, employees, and volunteers for losses arising from the work performed by Co ntractor under this Contract.
CITY OF TUCSON REQUEST FOR PROPOSAL NO. 240078
BUSINESS SERVICES DEPARTMENT Page 38 of 45
SHARED SERVICES PROCUREMENT DIVISION RESPONSIBLE CONTRACT OFFICER: Matthew Sage 255 W. ALAMEDA, 6TH FLOOR, TUCSON, AZ 85701 PH: (520) 837-4081
I.21. INTELLECTUAL PROPERTY
If manufacture, sale, or use of any method, process, machine, technique, design, living thing, genetic material, or composition of matter, or any part thereof (“Product”) by Contractor in performing its duties under this Contract is determined to constitute infringement and if further manufacture, sale, or use of said Product is enjoined, Contractor will, at its own expense, either procure for the City the right to continue manufacture, sale, or use of that Product, replace it with an alternative non-infringing Product, or modify it so it becomes non-infringing.
If requested by City, Contractor will provide the City with satisfactory evidence of patent licenses or patent releases covering City-specified proprietary materials, equipment, devices or processes.
I.22. INDEPENDENT CONTRACTOR
Neither party is the agent, employee, partner, joint venturer, or associate of the other. No employee or agent of one party will be deemed or construed to be the employee or agent of the other party for any purpose. Neither party will be liable for any debts, accounts, obligations or other liabilities whatsoever of the other, including (without limitation) the other party's obligation to withhold Social Security and income taxes for itself or any of its employees.
I.23. INSPECTION AND ACCEPTANCE
All materials and services provided to the City under this Contract are subject to final inspection and acceptance by the City. Any materials or services failing to conform to the specifications of this Contract must be promptly replaced or redone at Contractor’s cost. Nonconforming goods or services may be deemed a default and result in Contract termination.
I.24. ISRAEL BOYCOTT DIVESTMENT
If this Contract has a value of $100,000 or more, Contractor certifies that it is not currently engaged in, and will not during the term of this Contract engage in, a boycott of goods or services from Israel as defined in A.R.S. § 35-393.
I.25. LICENSES
Contractor will maintain in current status all Federal, State, and local licenses and permits required for the operation of the business conducted by the Contractor as applicable to this Contract. Contractor will, at the request of the City at any time during the term of this Contract, give the City a valid copy of its business license or, if it is exempt, a written determination from the City Business License Section that a business license is not required.
I.26. NON-EXCLUSIVE CONTRACT
This Contract is for the sole convenience of the City, which may obtain like goods or services from other sources.
CITY OF TUCSON REQUEST FOR PROPOSAL NO. 240078
BUSINESS SERVICES DEPARTMENT Page 39 of 45
SHARED SERVICES PROCUREMENT DIVISION RESPONSIBLE CONTRACT OFFICER: Matthew Sage 255 W. ALAMEDA, 6TH FLOOR, TUCSON, AZ 85701 PH: (520) 837-4081
I.27. OVERCHARGES BY ANTITRUST VIOLATIONS
To the extent permitted by law, Contractor hereby assigns to the City any and all claims that Contractor has for overcharges by any subcontractor or supplier of goods or services used by Contractor to fulfill this Contract that relate to antitrust violations.
I.28. PAYMENT
A. Form of Payment. The City’s preferred method of payment is via credit card, either at the time of ordering or based on an invoice delivered with the goods and services. Unless otherwise specified elsewhere in this Contract, the City is permitted to make payments to Contractor using any lawful method of payment, including check/warrant, credit card, or electronic funds transfer.
B. Invoices. Unless City pays by credit card at time of order or point of sale, Contractor will issue to the City a separate invoice for each shipment of materials or provision of services under this Contract, and City will issue no payment prior to receipt of the goods or services and the related invoice. The invoice may not be dated prior to the receipt of goods or completion of services.
C. Timing of Payments. The City will make commercially reasonable efforts to process payments due under this Contract within 21 calendar days after receipt of materials or services and a correct invoice.
D. Payment Discounts. Any early- or timely-payment discounts included in Contractor’s Offer will apply to all payments under this Contract. The payment period for purposes of determining whether the discount applies to a particular payment will begin on the date the City receives the materials/service or a correct invoice for the materials/service, whichever is later, and will end on the date City’s payment is issued. Unless taxes and transportation-related charges are itemized, the discount will be calculated using the full invoice amount.
I.29. PROVISIONS REQUIRED BY LAW
This Contract will be deemed to include every provision required by law to be included. If through mistake or otherwise any such provision is not included, or is included incorrectly, then upon request by either party the parties will amend the Contract to insert or correct the required provision.
I.30. FINANCIAL RECORDS AND AUDITS
A. Financial Controls and Accounting Records. Contractor will exercise internal controls over all financial transactions related to this Contract in accordance with sound fiscal policies.
Contractor will maintain books, records, documents, and other evidence directly pertinent to the performance this Contract in accordance with generally accepted accounting principles and practices consistently applied, and other local, state or federal regulations.
B. Retention Period. Contractor will maintain those records, together with related or supporting documents and information, at all times during the term of this Contract and for a period of 3 years after its expiration or termination.
CITY OF TUCSON REQUEST FOR PROPOSAL NO. 240078
BUSINESS SERVICES DEPARTMENT Page 40 of 45
SHARED SERVICES PROCUREMENT DIVISION RESPONSIBLE CONTRACT OFFICER: Matthew Sage 255 W. ALAMEDA, 6TH FLOOR, TUCSON, AZ 85701 PH: (520) 837-4081 C. Audits. Upon written notice from City, Contractor will obtain and provide to City a contract- specific or general financial audit. The notice from City will specify the period to be covered by the audit, the type of audit and the deadline for completion and submission of the audit results to City. The audit must be performed by a qualified, independent accounting firm and include Contractor’s responses, if any, to any audit findings.
D. Access to Books and Records. The City and its authorized representatives may, with advance written notice to Contractor, during the term of this Contract or thereafter during the above retention period, inspect and audit Contractor's books and records that relate to its operations under this Contract as well as those kept by or under the control of its agents, assigns, successors and subcontractors. The Contractor will, at its expense, make such books and records available for such inspection and audit during normal business hours at Contractor’s office, place of business, or other agreed-upon location, or will provide copies by mail or electronically. The City may, as part of its examination, make copies of, or extracts from, all such books and records (in whatever form they may be kept, whether written, electronic, or other).
E. Result of Audit. If, as a result of such audit, Contractor is liable to the City for the payment of any sum, Contractor will pay such sum to the City together with interest thereon at the rate of one percent (1%) per month from the date such sums should have been paid, or the date of any overpayment by City, within 90 days after presentation of City’s findings to Contractor. If the audit results in findings of fraud, misrepresentation, or non‐performance, Contractor will pay the City’s costs of conducting the audit. The City's audit rights will survive the expiration or termination of this Contract.
F. Subcontractors and Assigns. Contractor will include these requirements in every agreement with any agent, assign, successor, and subcontractor who provides construction, professional design services, or other goods or services under this Contract.
I.31. RIGHT TO ASSURANCE
If a party to this Contract has reason to question, in good faith, the other party's intent to perform, the former party may demand that the other party give a written assurance of their intent to perform. In the event that a demand is made and no written assurance is given within 5 business days, the demanding party may treat this failure as a default.
I.32. RIGHT TO INSPECT
The City may from time to time during normal business hours, at the City's expense, inspect the Contractor’s or any subcontracto r’s place of business at which work under this Contract is being performed.
I.33. NO WAIVER
No provision in this Contract acts expressly or by implication as a waiver by either party of any existing or future right and/or remedy available at law in the event of any default or breach of contract. If either party fails to insist upon the other’s st rict performance of any duty or condition under this Contract or fails to exercise or delays in exercising any right or remedy provided in this Contract or by law, or CITY OF TUCSON REQUEST FOR PROPOSAL NO. 240078
BUSINESS SERVICES DEPARTMENT Page 41 of 45
SHARED SERVICES PROCUREMENT DIVISION RESPONSIBLE CONTRACT OFFICER: Matthew Sage 255 W. ALAMEDA, 6TH FLOOR, TUCSON, AZ 85701 PH: (520) 837-4081 accepts nonconforming materials or services, that party will not be deemed to have waived its right to insist thereafter upon the strict performance of the Contract.
I.34. SUSPENSION OF WORK
The City may order Contractor to suspend, delay, or interrupt all or any part of the work under this Contract for the period of time that the City determines appropriate for the convenience of the City. The order must be in writing and signed by the City’s Business Services Director.
I.35. TERMINATION OF CONTRACT
A. For Convenience. The City may terminate this Contract at any time, with or without cause, with 30 days’ advance written notice to Contractor. If the City terminates the Contract, it will be liable only for payment for services rendered and accepted before the effective date of the termination.
B. For Cause. The City may terminate this Contract if any Contractor representation or warranty is found to have been inaccurate when made or is no longer accurate, or if Contractor fails to carry out or abide by any term or condition of the Contract and fails to remedy the problem within 10 days after receipt of notice of default from the City for monetary defaults, or within 30 days after notice if the default is non-monetary.
C. Non-Appropriation. Each payment obligation of the City created by this Contract is conditioned upon the availability of funds that are appropriated or allocated for the payment of such obligation. If funds are not appropriated by the City and available for the continued purchase of the services and/or materials provided under this Contract, this Contract may be terminated by the City at the end of the period for which funds are available. The City will endeavor to notify Contractor if continued service will or may be affected by non-appropriation. No penalty will accrue to the City in the event this provision is exercised, and the City will not be liable for any future payments due or for any damages resulting from termination under this paragraph.
I.36. TITLE AND RISK OF LOSS
The title and risk of loss of any goods provided under this Contract will not pass to the City until the City actually receives the goods at the point of delivery and thereafter accepts them. No tender of a bill of lading will operate as a delivery of the materials.
I.37. ACCEPTANCE
Mere physical receipt and inspection of goods or services by the City does not alter or affect the obligations of Contractor to provide goods and services that conform to all specifications of this Contract and the City may reject goods or services that are later found to be nonconforming.
I.38. WAGE COMPLIANCE
Contractor shall pay their eligible employees the highest of:
A. the City of Tucson minimum wage
CITY OF TUCSON REQUEST FOR PROPOSAL NO. 240078
BUSINESS SERVICES DEPARTMENT Page 42 of 45
SHARED SERVICES PROCUREMENT DIVISION RESPONSIBLE CONTRACT OFFICER: Matthew Sage 255 W. ALAMEDA, 6TH FLOOR, TUCSON, AZ 85701 PH: (520) 837-4081
B. the State of Arizona minimum wage
C. if applicable, the Tucson Living Wage
Contractor shall cooperate with all efforts of the City of Tucson’s Labor Standards Unit (LSU) to monitor and ensure compliance with applicable labor standards to include, but not be limited to, the following:
• Providing copies of pertinent documentation upon request • Cooperating with audits and interviews
• Abiding by deadlines and adhering to due dates for determinations and appeals filings Contractor agrees to educate their employees on the applicable wage(s) that law requires them to minimally be paid.
All timely complaints that are received by the LSU will be evaluated in accordance with the procedures posted on the LSU’s webpage: www.tucsonaz.gov/minimumwage I.39. WRITTEN CERTIFICATION PURSUANT TO A.R.S. §35-394
If Contractor engages in for-profit activities and has at least ten full time employees, Contractor certifies that Contractor does not currently, and agrees for the duration of the contract that it will not, use: 1) the forced labor of ethnic Uyghurs in the People’s Republic of China; 2) any goods or services produced by the forced labor of ethnic Uyghurs in the People’s Republic of China; and 3) any contractors, subcontractors or suppliers that use the forced labor or any goods or services produced by the forced labor of ethnic Uyghurs in the People’s Republic of China. If Contractor becomes aware during the term of the contract that it is not in compliance with the written certification, it must notify the City within five business days after becoming aware of the noncompliance. This Contract will be automatically terminated 180 days after the date of the notice unless Contractor has, before the end o f that period, notified the City that the noncompliance has been remedied.
CITY OF TUCSON REQUEST FOR PROPOSAL NO. 240078
BUSINESS SERVICES DEPARTMENT Page 43 of 45
SHARED SERVICES PROCUREMENT DIVISION RESPONSIBLE CONTRACT OFFICER: Matthew Sage 255 W. ALAMEDA, 6TH FLOOR, TUCSON, AZ 85701 PH: (520) 837-4081 J. VENDOR QUESTIONNAIRE
J.1. Discounts
As stated in the Instructions to Offerors. Discounts, the price(s) herein can be discounted by ___0_%, if payment is made within __NA____ days. These payment terms shall apply to all purchases and to all payment methods.
J.2. Cooperati ve Purchasing Program
Cooperative Purchasing Program
Cooperative Purchasing allows other public agencies to piggyback on the City of Tucson’s contracts.
Will your firm provide the City of Tucson, as the lead agency on this regional contract, a rebate in the form of a percentage of sales based upon the other agencies sales? ☐ Yes
☐ No
If yes, state percentage.
J.3. City of Tucson Business License
Does your firm have a City of Tucson Business License? Yes.
If yes, please provide a copy of your City of Tucson Business license in the next question.
City of Tucson Business License
If yes on the above question please upload your business license. Please see Exhibit 07.
J.4. Forms to be filled out
Please ensure that all required information is included with your offer.
A. Technical Proposal
B. Pricing Proposal
C. Offer and Acceptance Form
Technical Proposal*
Please upload your Vendor Response to Evaluation Criteria. *Response required
Pricing Proposal*
Please upload your Pricing Proposal (if applicable).
*Response required
X
-
-
-
-
-
CITY OF TUCSON REQUEST FOR PROPOSAL NO. 240078
BUSINESS SERVICES DEPARTMENT Page 44 of 45
SHARED SERVICES PROCUREMENT DIVISION RESPONSIBLE CONTRACT OFFICER: Matthew Sage 255 W. ALAMEDA, 6TH FLOOR, TUCSON, AZ 85701 PH: (520) 837-4081 Offer and Acceptance Form*
Please upload the signed Offer and Acceptance Form.
*Response required
-
OFFER AND ACCEPTANCE
OFFER
TO THE CITY OF TUCSON:
The Undersigned hereby offers and shall furnish the material or service in compliance with all terms, scope of work, conditio ns, specifications, and addendum in the Request for Proposal which is incorporated by reference as if fully set forth herein.
For clarification of this offer, contact:
Name:
Company Name
Title:
Address
Phone:
City State Zip
Fax:
Signature of Person Authorized to Sign
E-mail:
Printed Name
Title
ACCEPTANCE OF OFFER
The Offer is hereby accepted. The Contractor is now bound to sell the materials or services specified in the Contract. This Contract shall be referred to as Contract No. ________________.
CITY OF TUCSON, a municipal corporation
Approved as to form: Awarded:
This ________ day of _______________ 20_____ This ________ day of _______________ 20_____ As Director of Business Services and not
personally
As Tucson City Attorney and not personally
W.W. Grainger, Inc.
100 Grainger Parkway
Lake Forest IL 60045
Ken White
National Government Sales Manager
Ken White
National Government Sales Manager
NA
[email protected]
720-988-7669
240078 -- 01
2nd
24 October
2nd October 24
for
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PPA ATTACHMENT F
Requirements for National Cooperative Contract To Be Administered by OMNIA Partners The following documents
are used in evaluating and administering national cooperative contracts and are included for Supplier’s review and response.
Exhibit A – Response for National Cooperative Contract
Exhibit B – Administration Agreement, Example
Exhibit C – Master Intergovernmental Cooperative Purchasing Agreement, Example Exhibit D – Principal Procurement Agency Certificate, Example Exhibit E – Contract Sales Reporting Template
Exhibit F – Federal Funds Certifications
Exhibit G – New Jersey Business Compliance
Exhibit H – Advertising Compliance Requirement
CONFIDENTIALITY
Information contained in this
proposal is owned by W.W. Grainger, Inc.(“Grainger”). Sections redacted are Confidential and Proprietary, Trade Secret protected. The contents of this proposal are solely intended for use by the City of Tucson / OMNIA Partners or Members to assist in the evaluation of Grainger’s proposal and subsequent ordering of products from Grainger and may not be
disclosed to any person not an employee of the City of Tucson / OMNIA Partners and Member without the prior written consent of Grainger.
This proposal will remain valid fo
r 90 days from date of submission. After 90 days, if the offer is not accepted as stated, Grainger reserves the right to rescind or adjust this offer with no obligation to the City of Tucson / OMNIA Partners or Members.
If Grainger experiences a material increase in its cost to supply any Catalog Product as a result of, among other things, changes in laws or regulations, impositions of tariffs, increases in commodity prices, extraordinary events (e.g., COVID-19 pandemic) that significantly impact the global supply chain, or other chang es in conditions not reasonably foreseeable to Grainger and, following notice to the City of Tucson and Omnia Partners, Grainger reserves the right to revise proposal prices.
Version June 28, 2023 2
Exhibit A
Response for National Cooperative Contract
1.0 Scope of National Cooperative Contract
Capitalized terms not otherwise defined herein shall have the meanings given to them in the Master Agreement or in the Administration Agreement between Supplier and OMNIA Partners.
1.1 Requirement
The City of Tucson (hereinafter defined and referred to as “Principal Procurement Agency”), on behalf of itself and the National Intergovernmental Purchasing Alliance Company, a Delaware corporation d/b/a OMNIA Partners, Public Sector (“OMNIA Partners”), is requesting proposals for Maintenance Repair and Operations (MRO) Supplies, Parts, Equipment, and Materials. The intent of this Request for Proposal is any contract between Principal Procurement Agency and Supplier resulting from this Request for Proposal (“Master Agreement”) be made available to other public agencies nationally, including state and local governmental entities, public and private primary, secondary and higher education entities, non-profit entities, and agencies for the public benefit (“Public Agencies”), through OMNIA Partners’ cooperative purchasing program. The Principal Procurement Agency has executed a Principal Procurement Agency Certificate with OMNIA Partners, an example of which is included as Exhibit D, and has agreed to pursue the Master Agreement. Use of the Master Agreement by any Public Agency is preceded by their registration with OMNIA Partners as a Participating Public Agency in OMNIA Partners’ cooperative purchasing program.
Registration with OMNIA Partners as a Participating Public Agency is accomplished by Public Agencies entering into a Master Intergovernmental Cooperative Purchasing Agreement, an example of which is attached as Exhibit C, and by using the Master Agreement, any such Participating Public Agency agrees that it is registered with OMNIA Partners, whether pursuant to the terms of the Master Intergovernmental Purchasing Cooperative Agreement or as otherwise agreed to. The terms and pricing established in the resulting Master Agreement between the Supplier and the Principal Procurement Agency will be the same as that available to Participating Public Agencies through OMNIA Partners.
All transactions, purchase orders, invoices, payments etc., will occur directly between the Supplier and each Participating Public Agency individually, and neither OMNIA Partners, any Principal Procurement Agency nor any Participating Public Agency, including their respective agents, directors, employees or representatives, shall be liable to Supplier for any acts, liabilities, damages, etc., incurred by any other Participating Public Agency. Supplier is responsible for knowing the tax laws in each state.
This Exhibit A defines the expectations for qualifying Suppliers based on OMNIA Partners’ requirements to market the resulting Master Agreement nationally to Public Agencies. Each section in this Exhibit A refers to the capabilities, requirements, obligations, and prohibitions of competing Suppliers on a national level in order to serve Participating Public Agencies through OMNIA Partners.
Version June 28, 2023 3
These requirements are incorporated into and are considered an integral part of this RFP. OMNIA Partners reserves the right to determine whether to make the Master Agreement awarded by the Principal Procurement Agency available to Participating Public Agencies, in its sole and absolute discretion, and any party submitting a response to this RFP acknowledges that any award by the Principal Procurement Agency does not obligate OMNIA Partners to make the Master Agreement available to Participating Procurement Agencies.
1.2 Marketing, Sales and Administrative Support
During the term of the Master Agreement OMNIA Partners intends to provide marketing, sales, partnership development and administrative support for Supplier pursuant to this section that directly promotes the Supplier’s products and services to Participating Public Agencies through multiple channels, each designed to promote specific products and services to Public Agencies on a national basis.
OMNIA Partners will assign the Supplier a Director of Partner Development who will serve as the main point of contact for the Supplier and will be responsible for managing the overall relationship between the Supplier and OMNIA Partners. The Director of Partner Development will work with the Supplier to develop a comprehensive strategy to promote the Master Agreement and will connect the Supplier with appropriate stakeholders within OMNIA Partners including, Sales, Marketing, Contracting, Training, and Operations & Support.
The OMNIA Partners marketing team will work in conjunction with Supplier to promote the Master Agreement to both existing Participating Public Agencies and prospective Public Agencies through channels that may include:
A. Marketing collateral (print, electronic, email, presentations) B. Website
C. Trade shows/conferences/meetings
D. Advertising
E. Social Media
The OMNIA Partners sales teams will work in conjunction with Supplier to promote the Master Agreement to both existing Participating Public Agencies and prospective Public Agencies through initiatives that may include:
A. Individual sales calls
B. Joint sales calls
C. Communications/customer service
D. Training sessions for Public Agency teams
E. Training sessions for Supplier teams
Version June 28, 2023 4
The OMNIA Partners contracting teams will work in conjunction with Supplier to promote the Master Agreement to both existing Participating Public Agencies and prospective Public Agencies through:
A. Serving as the subject matter expert for questions regarding joint powers authority and state statutes and regulations for cooperative purchasing B. Training sessions for Public Agency teams
C. Training sessions for Supplier teams
D. Regular business reviews to monitor program success
E. General contract administration
Suppliers are required to pay an Administrative Fee of 3% of the greater of the Contract Sales under the Master Agreement and Guaranteed Contract Sales under this Request for Proposal. Supplier will be required to execute the OMNIA Partners Administration Agreement (Exhibit B). At Supplier’s option, Suppliers may pay additional fees beyond administrative fees, such as technology fees, to OMNIA Partners and/or a third party for additional support and/or access to OMNIA Partners’ technology platform.
1.3 Estimated Volume
The dollar volume purchased under the Master Agreement is estimated to be approximately $250 million annually. While no minimum volume is guaranteed to Supplier, the estimated annual volume is projected based on the current annual volumes among the Principal Procurement Agency, other Participating Public Agencies that are anticipated to utilize the resulting Master Agreement to be made available to them through OMNIA Partners, and volume growth into other Public Agencies through a coordinated marketing approach between Supplier and OMNIA Partners.
1.4 Award Basis
The basis of any contract award resulting from this RFP made by Principal Procurement Agency will, at OMNIA Partners’ option, be the basis of award on a national level through OMNIA Partners. If multiple Suppliers are awarded by Principal Procurement Agency under the Master Agreement, those same Suppliers will be required to extend the Master Agreement to Participating Public Agencies through OMNIA Partners. Utilization of the Master Agreement by Participating Public Agencies will be at the discretion of the individual Participating Public Agency.
Certain terms of the Master Agreement specifically applicable to the Principal Procurement Agency (e.g., governing law) are subject to modification for each Participating Public Agency as Supplier and such Participating Public Agency may agree without being in conflict with the Master Agreement as a condition of the Participating Agency’s purchase and not a modificati on of the Master Agreement applicable to all Participating Agencies. Participating Agencies may request to enter into a separate supplemental agreement to further define the level of service requirements over and above the minimum defined in the Master Agreement (e.g.,
Version June 28, 2023 5
governing law, invoice requirements, order requirements, specialized delivery, diversity requirements such as minority and woman owned businesses, historically underutilized business, etc.) (“Supplemental Agreement”). It shall be the responsibility of the Supplier to comply, when applicable, with the prevailing wage legislation in effect in the jurisdiction of the Participating Agency. It shall further be the responsibility of the Supplier to monitor the prevailing wage rates as established by the appropriate department of labor for any increase in rates during the term of the Master Agreement and adjust wage rates accordingly. In instances where supplemental terms and conditions create additional risk and cost for Supplier, Supplier and Participating Public Agency may negotiate additional pricing above and beyond the stated contract not -to-exceed pricing so long as the added price is commensurate with the additional cost incurred by the Supplier. Any supplemental agreement developed as a result of the Master Agreement is exclusively between the Participating Agency and the Supplier (Contract Sales are reported to OMNIA Partners).
All signed Supplemental Agreements and purchase orders issued and accepted by the Supplier may survive expiration or termination of the Master Agreement. Participating Agencies’ purchase orders may exceed the term of the Master Agreement if the purchase order is issued prior to the expiration of the Master Agreement. All Supplemental Agreements may have a full potential term (any combination of initial and renewal periods) not to exceed the five years. Supplier is responsible for reporting all sales and paying the applicable Administrative Fee for sales that use the Maste r Agreement as the basis for the purchase order, even though Master Agreement may have expired.
1.5 Objectives of Cooperative Program
This RFP is intended to achieve the following objectives regarding availability through OMNIA Partners’ cooperative program:
A. Provide a comprehensive competitively solicited and awarded national agreement offering the Products covered by this solicitation to Participating Public Agencies; B. Establish the Master Agreement as the Supplier’s primary go to market strategy to Public Agencies nationwide;
C. Achieve cost savings for Supplier and Public Agencies through a single solicitation process that will reduce the Supplier’s need to respond to multiple solicitations and Public Agencies need to conduct their own solicitation process; D. Combine the aggregate purchasing volumes of Participating Public Agencies to achieve cost effective pricing.
2.0 REPRESENTATIONS AND COVENANTS
As a condition to Supplier entering into the Master Agreement, which would be available to all Public Agencies, Supplier must make certain representations, warranties and covenants to both the Principal Procurement Agency and OMNIA Partners designed to ensure the success of the Master Agreement for all Participating Public Agencies as well as the Supplier.
Version June 28, 2023 6
2.1 Corporate Commitment
Supplier commits that (1) the Master Agreement has received all necessary corporate authorizations and support of the Supplier’s executive management, (2) the Master Agreement is Supplier's primary “go to market” strategy for Public Agencies, (3) the Master Agreement will be promoted to all Public Agencies, including any existing customers, and Supplier will transition existing customers, upon their request, to the Mas ter Agreement, and (4) that the Supplier has read and agrees to the terms and conditions of the Administration Agreement with OMNIA Partners and will execute such agreement concurrent with and as a condition of its execution of the Master Agreement with th e Principal Procurement Agency. Supplier will identify an executive corporate sponsor and a separate national account manager within the RFP response that will be responsible for the overall management of the Master Agreement.
2.2 Pricing Commitment
Supplier commits the not- to-exceed pricing provided under the Master Agreement pricing is its lowest available (net to buyer) to Public Agencies nationwide and further commits that if a Participating Public Agency is eligible for lower pricing through a national, state, regional or local or cooperative contract, the Supplier will match such lower pricing to that Participating Public Agency under the Master Agreement.
2.3 Sales Commitment
Supplier commits to aggressively market the Master Agreement as its go to market strategy in this defined sector and that its sales force will be trained, engaged and committed to offering the Master Agreement to Public Agencies through OMNIA Partners nationwide. Supplier commits that all Master Agreement sales will be accurately and timely reported to OMNIA Partners in accordance with the OMNIA Partners Administration Agreement. Supplier also commits its sales force will be compensated, including sales incentives, for sales to Public Agencies under the Master Agreement in a consistent or better manner compared to sales to Public Agencies if the Supplier were not awarded the Master Agreement.
3.0 SUPPLIER RESPONSE
Supplier must supply the following
information for the Principal Procurement Agency
to determine Supplier’s qualifications to extend the resulting Master Agreement to Participating Public Agencies through OMNIA Partners.
GRAINGER.
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Version June 28, 2023
GRAINGER
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3.1 Company
A. Brief history and description of Supplier to include experience providing similar products and services.
Overview: With 2023 sales of $16.5 billion, Grainger is the largest broad line Maintenance, Repair and Operations (MRO) distributor in the US and Canada. We serve more than 4.5 million corporate, government and institutional customers worldwide with innovative technology and deep customer relationships. Our customers have access to more than 1.6 million products and solutions via our purpose-driven culture and making a positive impact on our communities and the environment.
For over 97 years, Grainger has remained committed to helping professionals keep their operations running and their people safe by staying ahead of customer needs. Grainger's advantaged supply chain network supports multichannel offerings including branches, eCommerce channels and comprehensive inventory management. Grainger embraces its responsibilities to its customers. shareholders . and the communities it serves via:
• A strategic US distribution network of 250 branches, 6 bulk warehouses and 14 distribution centers (DC) supporting the City of Tucson and OMNIA Partners' Members with future DCs in Houston, TX, and Gresham. OR.
• An extensive product line and over $2.3 billion of on-hand inventory to meet agency requirements .
• Most customers receive next day product delivery; most in-stock orders are shipped within 24 hours.
• Proven experience in negotiating and implementing state and local government and healthcare sector multi-state, complex , nationwide contracts.
Grainger holds an advantaged position with its team member expertise , supply chain proficiencies and a broad in-stock product offering. We commit substantial investment to product acquisition. maintaining high inventory , delivery infrastructure. technology that discerns what products customers need and in the technical expertise of sales and technical support teams.
B. Total number and location of salespersons employed by Supplier.
Through all 50 states. the District of Columbia and US
emtories , t is government-dedicated sales team understands specific customer challenges and drives overall savings in procuring products. 7 Version June 28, 2023 8
The
following chart presents the sellers’ locations per state C. Number and location of support centers (if applicable) and location of corporate office.
Grainger has three Customer Contact Centers that support over 1,800 Customer Support Associates. These contact centers are in Janesville, Wisconsin, Lake Forest, Illinois, and Phoenix, Arizona. Grainger contact centers are available 24 hours a day, 7 days a week to assist customers through phone, chat, and email.
Grainger’s corporate headquarters is located in Lake Forest, IL.
D. Annual
sales for the three previous fiscal years.
Grainger’s annual sales for the previous three fiscal years:
2021: $13B | 2022: $15.2B | 2023: $16.5B
Submit FEIN and Dunn & Bradstreet report.
FEIN: 36-1150280
D&B: 005-10-3494 | Please see Exhibit O01 D&B report
included with our submission.
E. Describe any green or environmental initiatives or policies.
Grainger recognizes the urgency of climate change and are dedicated to reducing our carbon, water and waste footprint in our operations and throughout our value chain. We are focused on reducing our dependence on non-renewable energy, improving energy efficiency and embedding sustainability into every aspect of our operations. Since 2009, Grainger has annually disclosed to the Carbon Disclosure Project ( CDP), providing details on business risks and opportunities related to climate change.
Grainger is proud to have received an A - rating from the CDP in 2022, which places us in the leadership level and indicates climate stewardship best practice.
GRAINGER.
I I I 111#-1-IWl-11¥\iW·irl,ill·i·i1M
Version June 28, 2023 9
Our initiatives to reduce dependence on non-renewable energy consumption include: 1. Increasing solar energy use at our facilities, 2. Improving technology and efficiency in our building management systems, 3.
Implementing high -efficiency HVAC life cycle replacements, and 4.
Transitioning from traditional Powered Industrial Equipment (PIE) batteries to hydrogen fuel cells.
Our cur
rent climate target, set in 2020, is to reduce global absolute Scope 1 direct emissions (tho se owned or controlled by a company ) and Scope 2 indirect emissions (those emissions that are a consequence of the activities of the company but from sources owned or controlled by a company) by 50% by 2030, using a 2018 baseline. This target aligns our Scope 1 and Scope 2 reductions with the level of reduction required to limit global temperature rise to 1.5 degrees Celsius . Steady progress has been made toward achieving this target. Since 2018, we have reduced global absolute Scope 1 and Scope 2 emissions by 26%. In 2022, our total global Scope 1 and Scope 2 (market based) GHG emissions totaled nearly 92,000 metric tons of CO2e.
Grainger r
ecognizes the importa
nce of reducing Scope 3 emissions to
mitigate climate risks and our environmental impact. Scope 3 considers all indirect emissions (not included in Scopes 1 and 2) that occur upstream and downstream from Grainger’s operations. Most of our Scope 3 impact resides in the product -use phase, or the energy required to operate the products Grainger sells. In 2022, we made progress in our Scope 3 strategy by further assessing our data quality and identifying suppliers that contribute to most of our Scope 3 emissions.
We continue this progress by refining our calculation methodology, improving our data sources , and engaging with suppliers and partners, particularly those critical to how we serve our customers.
F. D
escribe any diversity progr
ams or partners supplier does business with and
how Participating Agencies may use diverse partners through the Master Agreement. Indicate how, if at all, pricing changes when using the diversity program. If there are any diversity programs, provide a list of diversity alliances and a copy of their certifications.
Diverse Partners to Use through the Master Agreement
Grainger recognizes the importance of helping meet diverse procurement goa
ls or mandates. Our Diversity Solutions program supports the economic empowerment of diverse and small businesses. We help customers meet their diversity requirements through our breadth of products, supply chain, services and diversity expertise including our network of diverse suppliers, authorized resellers, and service providers.
Grainger’s Supplier Diversity Program
GRAINGER.
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Version June 28, 2023 10
Grainger’s Supplier Diversity Prog
ram affords Members
access to diverse manufacturers and suppliers through its catalogs and distribution channels. T his program is
designed to grow the sector while helping Members get
their jobs done with quality products from diverse
business enterprises (DBEs).
The economic impact of this program continues to
increase. As of 2022, Grainger’s Supplier Diversity
program features:
A
pproximately 7,000 Diverse Business
Enterprises are
part of Grainger’s High-Touch Solutions U.S. Supplier
Diversity Program, which includes direct and indirect
spend.
More than $2 billion on products from small businesses, including woman-, minority- , veteran- , LGBTQ+ - and disabled person–owned businesses, and HUBZone and disadvantaged businesses.
R
egistered suppliers are audite
d monthly to maintain active supplier
diversity certificates.
P roducts from diverse manufac
turers and suppliers are identified with
this diversity symbol on Grainger.com and in the catalog and index. On Grainger.com, customers can use the search keywords “Supplier Diversity” or use the Supplier Diversity toggle filter to shop for products from diverse suppliers exclusively.
Authorized Grainger Reseller Program
The A
uthorized Grainger Reseller
Program includes a network of more
than 100 certified DBE resellers authorized to sell Grainger MRO products.
Grainger contracts with small and diverse businesses to sell directly on the Grainger agreement to the end customer. Resellers in the Diversity Alliances program are under contract and provide independent resale o f MRO products purchased from Grainger. These authorized resellers have access to Grainger’s full product offering. These DBE resellers include historically underutilized business zones (HUBs), mi nority-, woman-, and veteran-owned businesses.
The authorized reseller program enables customers greater access to products and services and provides reach to segments and contracts mandated or prioritized for DBEs. The program allows Grainger resellers to offer niche, value-added services and a broader selection of products.
Grainger and the authorized reseller will engage customers to discuss how best to serve the City of Tucson and OMNIA Partner Member including the GRAINGER.
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•
Customer's may search
easily for Supplier
Diversity products on
Grainger.com.
Version June 28, 2023 11
range of possible service and values that can be provided. DBEs often provide other services such as installation, kitting, product assembly, stenciling/engraving/labeling, delivery, and barcoding. These services encompass adjustments in product and solution pricing. The plan will outline how the customer can leverage Grainger’s diversity solutions portfolio to achieve its goals.
OMNIA Partners’ Authorized Resellers and Certifications Authorized Resellers above are aligned to the City of Tucson OMNIA Partners contract. (Grainger currently supports over 100 Authorized Resellers in our Diversity program.) G. Indicate if supplier holds any of the below certifications in any classified areas and include proof of such certification in the response:
Minority Women Business
Enterprise Yes No
If yes, list certifying agency:
Small Business Enterprise (SBE) or Disadvantaged Business Enterprise (DBE)
Yes No
If yes, list certifying agency:
Historically Underutilized Business
(HUB) Yes No
If yes, list certifying agency:
Historically Underutilized Business Zone Enterprise
(HUBZone) Yes No
If yes, list certifying agency:
Other recognized diversity certificate
holder Yes No
If yes, list certifying agency:
X
X
X
X
X
I I • ' I •
I I ' I ' ' '
Aviate
Black Box Safety
Burgoon
Cal State Sup_e!y
Collier Hardware
Elevating Sales
Gordon Industrial
Mavich
Northgate
Pacific Office Solutions
Peer Consultants
Stygian
□ □
□ □
□ □
□ □
□ □
GRAINGER.
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Ce11ification
SDVOSB, VOSBE, DSVOB, VBE, SBA, DVBE,
SWaM
DVBE, SDVOSB, SLBE, SB, SDVOB, DVBE
WOSB, SBA, TXHub
SB
SB
DVBE, SB
SB
MBE, WBE, TXHub
MBE
WBE, KC SCS, SBA, WOSB, DBE
MWBE,MBE
SBE, MBE, SB
Version June 28, 2023 12
H. List any relationships with subcontractors or affiliates intended to be used when providing services and identify if subcontractors meet minority - owned standards. If any, list which certifications subcontractors hold and certifying agency.
Grainger is an authorized distributor of MRO product and related services.
As a distributor of services, Grainger does not retain or employ subcontractors, but instead offers Participating Entity Agencies access to suppliers, vendors, manufacturers and service providers that are vetted, insured, and contractually aligned with Grainger, selling product and service solutions to Participating Entity Agencies, saving them time, money and resources while keeping their people safe.
I. Describe how supplier differentiates itself from its competitors.
Grainger is the largest broad line MRO distributor in the US and Canada.
Serving more than 4.5 million customers worldwide. We have the financial strength and reach to provide value to every customer in regular and emergency environments. This value, including dedicated salespeople and technical support experts, enables us to know in detail every customer and its challenges. The 1.6 million products and solutions offered is supplemented by enormous sourcing ability extending to 16,000 suppliers.
Grainger’s fundamental, to be essential to every customer, is the basis of investment in team members, product innovation, digital platforms and delivery to the customer.
Beyond financial resources, depth and availability of product, are advanced digital platforms shaped to customer ease of search and purchase. By knowing the customer in detail, Grainger anticipates customer need and designs its digital purchasing platforms to assist customer search, compare and purchase processes.
Grainger is a value-ba
sed company. Our
work supporting OMNIA Partners’
Members is the highest of responsibilities. If fortunate, Grainger will continue to serve the City of Tucson and OMNIA Partners’ Members by understanding the responsibilities and challenges of each and all that this RFP entails. By doing the right things the right way, we benefit our customers, communities where we live and work and our shareholders.
J. D
escribe any present or pas
t litigation, bankruptcy or reorganization
involving supplier.
W.W. Grainger, Inc. is a publicly held company with over 25,750 employees, numerous locations, involved in international operations, and is party to thousands of contracts and other relationships. From time to time the Company is involved in various other legal and administrative proceedings that are incidental to its business, including claims related to product liability, general negligence, contract disputes, environmental issues, wage and hour laws, intellectual property, employment practices, regulatory compliance or other matters and actions brought by employees, GRAINGER.
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consumers, competitors, suppliers, or governmental entities. As a government contractor selling to federal, state , and local governmental entities, the Company is also subject to governmental or regulatory inquiries or audits or other proceedings, including those related to pricing compliance. It is not expected that the ultimate resolution of any of these matters will have, either individually or in the aggregate, a material adverse effect on the Company’s consolidated financial position or results of operations. While Grainger cannot provide you with all of the specific information you request with respect to each lawsuit, Grainger can state that, to the best of its knowledge and belief, without conducting exhaustive investigations or inquiries, there are no lawsuits that, if unfavorably concluded against this company would have a material adverse impact on its financial condition or ability to do business.
K. F
elony Conviction Notice: Indicate if t
he supplier
is a publicly held corporation and this reporting requirement is not applicable;
is not owned or operated by anyone who has been convicted of a felony; or is owned or operated by and individual(s) who has been convicted of a felony and provide the names and convictions.
As a publicly held corporation, this reporting requirement is not applicable.
L. D escribe any debarment or suspensi
on actions taken against supplier
No debarment or suspension actions have been taken against supplier.
3.2 Distribution, Logistics
A. E ach offeror awarded an item unde
r this solicitation may offer their
complete
product and service offering/a balance of line. Describe the full line of products and services offered by supplier.
Grainger’s proposal encompasses its entire catalog of 1.6 million MRO products and services covering the breadth of MRO categories . Our
offering captures the
routine to specialized MRO
product or service; it is
supplemented
by sourcing proficiency. The portfolio is continually
enhanced to meet evolving customer needs.
Products include the following MRO categories:
GRAINGER.
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GRAINGER ,
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REQUESTED PRODUCTS
The sub-categories listed here represent all REQUESTED & OTHER categories and provide the breadt and depth of our current offer.
i
Category
Motors & Power
Transmission
25 Subcategories
- 81 Manufacturers
Electrical Supplies
35 Subcategories
- 240 Mfr. I Suppliers
Lighting
17 Subcategories
- 108 Manufacturers
Tools
50 Subcategories
- 286 Manufacturers
Measlling Tools &
Test lnstnments
28 Subcategories
- 150 Manufacturers
Pneumatics
13 Subcategories
- 117 Manufacturers
Machining &
Cutting Tools
69 Subcategories
- 170 Manufacturers
Material Handling,
Storage &
Packaging
62 Subcategories
~430 Manufacturers
Welding
24 Subcategories
- 70 Manufacturers
Key Sub-Categories
- General
- Definite Purpose
- HVAC Motors
- Gear Motors
-Bearings
- Distribution
- Controls
-Wire
- Cable
- Voice & Data Supplies
- Larll)S
- Ballasts
- Fixtures
- Task Lighting
- Flashlights & Batteries
- Hand Tools
- Power Tools
- Outdoor Tools
-Automotive Tools
- Tool Storage
- Calipers
-Gauges
-Inspection
- Micrometers
- Multimeters
- Pneumatic Tool & System
Components
- Air Corll)ressors
- Hydraulics
- Pneumatic Hose Fittings &
Couplings
- Co essed Air Treatment
- Drill Bits
- Taps & Dies
- Blades
- Counterbores & Countersinks
-Abras ives
- Ladders
- Hoists
- Shelving
- Strorage
- Furniture
-Welding Equipment & Supplies
- Filler Metals
- Welding Safety Equipment
-Solder ing
- TlG Welding & Accessories
- V-Belts & Accessories
- Sheaves & Pulleys
- Shaft Couplings, Collars & Universal
Joints
- Power Transmission Belts
- Speed Controls
-Swit ches
- Starters & Contactors
- Fuses, Relays, Plugs, & Receptacles
- Wire Management & Connectors
- Extension Cords & Outlet Strips
- Lighting Controls & Control Systems
- Bulb & Larll) Recycling
- Emergency Lighting & Exit Signs
- Indoor LED Light Fixtures
- Job Site Lighting
- Hammers & Striking Tools
- Plumbing Tools
- Demolition Tools & Equipment
- Finishing Tools
- Electrical Tools
- Pressure & Vacuum Measuring
- Electrical Power Testing
- Terll)erature & Humidity Measuring
- Nonelectrical Properties Testing
- Data Recording
- Hydraulic Hose Fittings & Couplings
- Hydraulic Filtration
- Hydraulic Valves
- Hydraulic Hoses
- Distribution Equipment
- Threading
-Milling
- Sanding Disks & Kits
- Cut-Off & Grinding Wheels
- Sanding Belts & Kits
- Packaging
- Casters
- Carts & Trucks
- Drums
- Pallet Jacks
- MIG Welding & Accessories
-Welding Supplies
- Plasma Cutting & Accessories
- Welding Cables Grounds &
Accessories
-Weldi Chemicals
14 Version June 28, 2023 15
GRAINGER.
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REQUESTED PRODUCTS (continued)
The sub-categories listed here represent all REQUESTED & OTHER categories and provide the breadt and depth of our current offer.
- Nuts, bolts, washers, screws - Tapes
Fasteners & - Hooks, flat stock - Threadlockers
Adhesives - Raw Materials (Metal, Rubber, - Adhesives & Glue 26 Subcategories Plastic) - Concrete, Asphalt & Masonry -103 Manufacturer s - Glue & Cement - Dispensing Guns
- Grease - Lubricants
lj-
Lubricants, -Oil - Oilers, Reservoirs & Sprayers
Sealants & Paint - Penetrates Sealants - Grease Feeders & Precision Metering 25 Subcategories - Caulk Pumps
-148 Manufacturers - Stains & Equipment - Paint - Paint Booths, Paint Sprayers & Tools - Spill Containment & Storage - Signs, labels, tags & security Safety & Security - Fire Protection - Door & Window Security Supplies - Personnel Protection Equipment - Alarms & Warnings 59 Subcategories (PPE): Eye,. foot, workwear, - Video Surveillance - 450 Mfr. / Suppliers hearing, hand, head & respiratory - Access Barriers & Crowd Control - Instrumentation \ " r:J /
Cleaning - Chemicals - Cleaning
Equipment & - Equipment - Odor Control
I Supplies - Restroom - Janitorial Carts & Supply Holders £ 17 Subcategories - Paper - Trash Bags
- 300 Manufacturers - Waste Containers - Waste Containers • Controls • Ventilators
HVAC Supplies - Heaters - Blowers
I 27 Subcategories - Air Conditioning - Central Equipment 72'1'
:
- --=- - 270 Manufacturer s - Air Treatment - Air Filters - Fans - HVAC Controls & Thennostats
- Submersible, Centrifugal, Water - Tube Fittings
Pumps & P lumbing
System & Displacement Pumps - Toilets, Urinals, & Repair Parts If
- Pipe, Valves, Heaters , Coolers, - Faucets, Hose Bibs, & Hydrants 60 Subcategories Filtration & Faucets - Shut-Off Valves - 320 Manufacturers - Pipe Fittings & Couplings - Drum Pumps
- Pi & Tubin - Sum , Effluent & Sewa
- Sand Bags - Incident Command & Triage Supplies
Emergency - First Aid Supplies - Emergency Response Cots & Beds Preparedness - Diaster Recovery Products - Earthquake Safety Devices 26 Subcategories - Emergency Water & Food - Off-Grid Energy Equipment & - 59 Manufacturers Rations Accessories
- Decontamination Shower - Emergency Lightstick
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GRAINGER ,
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FOR THE OHES WHO UET n DONE
-------------~ ~~--- - ---~~--~-~-~-- ~~~~--~-~~~-
I
OTHER Product Categories
Sub-Categories
Non-Grainger catalog products & services
Fleet & Vehicle
19 Subcategories
- 300 Manufacturers
18 Subcategories
- 120 Manufacturers
Office Supplies
23 Subcategories
- 180 Manufacturers
Lab Supplies
24 Subcategories
~ 200 Manufacturers
- Tire & Wheel
- Automotive Electrical
- Automotive Maintenance Tools
- Automotive Chemicals
- Automotive Towing
- Door Hardware
- Hardware Supplies
- 0-Rings & O-Ring Kits
- Latches, Hasps, & Hinges
- Door Locks & Deadbolts
- Boards & Easels
- Writing & Correction
- Computer Supplies & Media
- Office Paper & Notebooks
- Office Organizers
- Labware & Lab Chemicals
- Water Testing Equipment &
Meters
- Lab Consumables
- Lab Ovens, Heating &
Refrigeration
- Insect & Pest Control
- Pressure Washers &
Outdoor Equipment Accessories
23 Subcategories - Garden Hoses & Sprinkler
- 220 Manufacturers Systems
Electronics &
Appliances
5 Subcategories
- 100 Manufacturers
- Shovels, Tampers & Digging
Tools
- Two-way Radios & Accessories
- Communications
- Electronic Comm.mication
Equipment
- Intercoms & Speakers
- Batteries & Battery Chargers
Dispensers
Hospitality & Food - Food Service Cookware &
Service
30 Subcategories
- 139 Manufacturers
Preparation
- Food Service Snack Foods &
Condiments
Reference&
Leaming Supplies - Classroom Supplies
5 Subcategories - Books & Book Supplies
11 Manufacturers
- Automotive Exterior
- Automotive Mechanical
- Vehicle Lighting
- Automotive Cleaning/Appearance
- Automotive Interior
- Magnets & Magnetic Strips
- Window Hardware
- Electromagnetic Locking Systems
- Braces & Brackets
- Springs
- Flags, Flag Poles & Accessories
- Binders & Clipboards
- Calendars & Planners
- Document Covers, Displays & Frames
- Laminating & Binding Equipment
- Lab Utensils
- Lab Instruments
- Lab Storage & Transport
- Particle Sizing
- Lab Equipment
- Sprayers & Spreaders
- Cutting & Pruning Tools
- Snow & Ice Removal
- Power Brushes, Yard Vacuums & Leaf
Blowers
- Rakes & Cultivating Tools
- Fencin & Fencin Hardware
- Audio Equipment
- Video Equipment
- Data Entry Devices & Accessories
- Ovens, Refrigerators, Ice Machines
- Food Processesors , Garbage
Disposals & Hardware
- Food Processing
- Food Service Storage & Transport
- Hospitality Uniforms & Workwear
- Food Service Apparel
- Guest Room Amenities
16 Version June 28, 2023 17
Services: Grainger’s services illustrated below will be made available to the City of Tucson and OMNIA Partners’ Members and include:
Similar to Grainger continually adding products to its catalog, a s new services become available, Grainger will automatically make each available to Participating Agencies and OMNIA Partners’ Members.
B. D escribe how supplier proposes to di
stribute the products/service nationwide.
Include any states where products and services will not be offered under the Master Agreement, including U.S. Territories and Outlying Areas.
Grainger products and services are offered throughout the United States, the District of Columbia, and US Territories. Grainger’s company owned supply chain makes inventory available to customers on a just -time-time basis. Grainger branches and Distribution Centers tailor inventory to Member location demands to ensure product is available for immediate pickup, same-day shipment or same-day delivery.
Our a dva
nced algorithms continuously r
eview i nventory and stocking levels to
determine the fastest means of delivery for each customer. This analytical approach allows Grainger’s supply chain to know where a particular product is, when it is required to be at a customer’s location, and what the fastest means of delivery are.
Through t his world class supply chain, Gra
inger fulfills most orders within 2
service days. Grainger also has ability to use local delivery sources, such as messenger services or common carriers, for emergency deliveries.
GRAINGER,
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li·i1 !iif:l·&Mt■--•1&f1ij;!rlMt\illllll1•Wmn:d-Wr1I
°' ID £ It -
w
~ © v.J
Field Safety Vendor Safety Services:
Access to SM+ Storeroom Lock-Out / Tag- Grainger
Additional Layout & Professionals M anaged 60,000 EPP Out, Fall 24/7 Disaster KnowHow® Audits & Inventory (VMI) Products Support Products Optimization Assessments S olutions Protection, Online Training Turnarounds
Energy
Over 16,000 Solutions: Solar, Specialty
Grainger Procure to Pay Grainger Site Vending Sustainability HVAC Retrofits, Extended Workshops & Sourcing Baseline A ssessment Landing Page Electric Vehicle B ranch Hours Technical Suppliers Charging Training
Stations
Sustainable Facility: Fee-Based
Product Line Product Online Solution Managed Services· Roofing, Paving, Emergency T raining by Extensions Standardization Center (Grainger & Energy, Waste, Fencing, Lab Preparedness Vetted, Insured Non-Grainger A ir Quality & Furniture & Catalog Third-Party Water Equipment Suppliers
Flexible Managed CuIstomer Emergency Grainger Show
Fulfillment Supplier Footwear Member Custom Product Face-to-Face including Consolidation Program & Managed (CMI) Rebates C enter Preparedness Supplier Drop-Ship Shoemobile Solutions Landing Page Trainings
Dedicated Presc rip ti on Onsite Store & Lighting EHS Digital Critical Supplies Onsite Key Team Data Quality Eyewear Trailer Services Services Prepositioned Supplier Program for Members T raining
Version June 28, 2023 18
In respect to services, the Grainger sales team partners with Members to identify and implement services based on Member requirements. For fee-based services, we leverage a nationwide network of third -party providers in the areas of EH&S, Energy, and Facility solutions, helping customers address critical external and operational challenges they face every day.
C. D escribe how Participating Ag
encies are ensured they will receive the Master
Agreement pricing; include all distribution channels such as direct ordering, retail or in-store locations, through distributors, etc. Describe how Participating Agencies verify and audit pricing to ensure its compliance with the Master Agreement.
Grainger’s pricing team will apply coding to each Participating Agencies’ account numbers (locations) within our company wide SAP Business Enterprise System. This coding will include the Master Agreement’s pricing and freight terms, as well as all contract terms and conditions unique to your agreement. No matter the ordering channel acc essed, the Participating Agency’s specific contract pricing will be available to all locations via the customer’s account number.
If a Me
mber seeks to perform an audit, Graing
er will assist in providing reporting
for historic purchases including price, category, or other information. Data up to three years beyond the order invoice data and/or purchase order history up to three years beyond the order invoice date is available. Members can also verify Contract Reference Price on grainger.com or download OMNIA
Partners’ market basket
pricing.
D. Id entify all other companies that w
ill be involved in processing,
handling or shipping the products/service to the end user.
Gr ainger team members process
all orders for end users, including assistance
provided by our contact centers. Grainger engages third party carrier companies to deliver orders to our customers. Some third -party suppliers or manufacturers may ship product direct to Grainger customers.
E. P
rovide the number, size and loca
tion of Supplier’s distribution
facilities, warehouses and retail network as applicable.
Grainger's distribution n etw
ork includes 14 Distribution Centers with 16.5
million square feet and 250 US branch locations, each carrying approximately $1 M of inventory. Storage capacity has been increased by recent investment in six new bulk warehouses nationally. Grainger’s over $2.3 billion in on-hand inventory is supported by a network of over 4,5 000 Grainger key suppliers and manufacturers.
Branch Network: Each of the 250 branches carries inventory ranging from $1.7 M to $10 M within 23,000 square feet and average 13 employees. Branch locations operate Monday – Friday, 8am – 5pm local time, with some variance in hours. Branch team members will assist the City of Tucson and OMNIA GRAINGER.
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GRAINGER ,
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Partners' Members with purchasing decisions. Emergency support is available 24/7.
Distribution Centers: Grainger DC's range in size from 35,000 to 1,500,000 million square feet; 5 exceed 1,000,000 square feet. Two new DCs currently under construction in Houston, TX, and in Gresham , OR will contain 1.2 M sq ft and 535,000 sq ft, respectively. Stocking approximately 1.4 million of the fastest selling products, Grainger's technology systems and equipment enable most customer orders and branch inventory replenishment to be met by the DCs. The DCs ship orders directly to the customer or branch location. The following chart provides details of each DC:
Square Inventory
Location SK Us Footage Value
Southaven, MS
--- I ~ I 134,000 395,000 $60M
I . II 150,000 560,000 $90M
Greenville, SC 305,000
Jacksonville, Fl. 119,000
Kansas Ci1Y, MO 131,000
Minooka, IL 464,000
Mira Loma . CA 133,000
Patterson, CA 269,000
Bordentown, NJ 283,000
Denver, CO 73,000
Plymouth. MN 89,000
Seattle, WA 88,000
Louisville. KY 200,000
1.1 mirnon
230,000
1.3 million
1.1 million
345,000
820,000
1.3 milfion
45,000
35,000
56,000
1.5 million
S135M
$35M
$60M
S195M
$60M
S120M
S150M
S9M
$10M
$13M
$70M
I
I I I I
I
Please see Exhibit 002 Grainger US Branch Locations which provides address information.
Graillger's US Distribut ion Network
• i
Oralnger's
Olslribullon &
SUIJl)Ort Networl!
• Std/ld.>1118,-e,w1
81111t wa,eooiBc
• Ot\olftl)tJlk>I) C..~11:,
e Fut1>1cDC
• ea•~n•e1t
* Juao,, 8flll'Ch
19 GRAINGER
I I llfC:m!J?m:mt=am:ra
3.3 Marketing and Sales
A. Provide a detailed ninety-day plan beginning from award date of the Master Agreement describing the strategy to immediately implement the Master Agreement as supplier 's primary go to market strategy for Public Agencies to supplier's teams nationwide , to include , but not limited to:
i. Executive leadership endorsement and sponsorship of the award as the public sector go-to-market strategy within first 10 days ii. Training and education of Supplier 's national sales force with pat1icipation from the Supplier's executive leadersh ip, along with the OMNIA Partners team within first 90 days
Version June 28, 2023 20
Version June 28, 2023
GRAINGER ,
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FOR fHE OHES WHO GET If DONE
B. Provide a detailed ninety-day plan beginning from award date of the Master Agreement describing the strategy to market the Master Agreement to current Pa1ticipating Public Agencies , existing Public Agency customers of Supplier, as well as to prospective Public Agencies nationwide immediately upon award, to include , but not limited to:
Existing Members: Upon award, existing Members that are purchasing products under the current City of Tucson contract will be automatically transitioned to the new Master Agreement from the first day it takes effect.
No further action will be needed; however , some Members may require agreement to additional terms to affiliate to the contract. We will work through this with each Member if required.
Prospective Public Agencies : New public agency customers seeking to use the City of Tucson and OMNIA Partners Master agreement will execute an affiliation document. Affiliation declaration can b e done electronically through the dedicated OMNIA Partners landing page as well as Grainger.com.
·----~-...... -,, .... --
ci
21 Version June 28, 2023
GRAINGER
I I lll'li ·lililtJ·i'tii&li·ld,iil·l·i i♦
Electronic Affiliation Document for Prospective Public Agencies which can be quickly completed to a hate to the Ctt,1 o Tucson I OMNIA Partners ' Master A ·eement.
I
I
I
I
22 GRAINGER .
I I lli'i#+liiii·I iii,Ui·E,iii·H i♦
Version June 28, 2023 23
GRAINGER , , , ,,, FOR THE OHES WHO GET n DONE
i. Creation and distribution of a co-branded press release to trade publications ii. Announcement, Master Agreement details and contact information published on the Supplier' s website within first 90 days iii. Design, publication and distribution of co-branded marketing materials within first 90 days
iv. Commitment to attendance and participation with OMNIA Partners at national (i.e. NIGP Annual F orum, NPI Conference, etc.), regional (i.e. Regional NIGP Chapter Meetings, Regional Cooperative Summits, etc.) and supplier-specific trade shows, conferences and meetings throughout the term of the Master Agreement
v. Commitment to attend, exhibit and participate at the NIGP Annual Forum in an area reserved by OMNIA Partners for patiner suppliers. Booth space will be purchased and staffed by Supplier. In addition, Supplier commits to provide reasonable assistance to the overall promotion and marketing efforts for the NIGP Annual Forum, as directed by OMNIA Partners.
Version June 28, 2023 24
Version June 28, 2023
GRAINGER.
I I 11~14+1utl-1 iiidti-Ezill+t IW
vi. Design and publication of national and regional advertising in trade publications throughout the term of the Master Agreement vii. Ongoing marketing and promotion of the Master Agreement throughout its term (case studies, collateral pieces, presentations, promotions, etc.)
viii. Dedicated OMNIA Partners internet web-based homepage on Supplier's website with:
• OMNIA Partners standard logo;
• Copy of original Request for Proposal;
• Copy of Master Agreement and amendments between
Principal Procurement Agency and Supplier;
• Summaty of Products and pricing;
• Marketing Materials
• Electronic link to OMNIA Partners' website including the online registration page;
• A dedicated toll-free number and email address for
OMNIA Partners
I I
■■■ ■■■ ■
25 GRAINGER,
I I 11~14+1utl-1 iiitiWEzlll·M IW
C. Describe how Supplier will transition any existing Public Agency customers' accounts to the Master Agreement available nationally through OMNIA Partners. Include a list of current cooperative contracts (regional and national) Supplier holds and describe how the Master Agreement will be positioned among the other cooperative agreements.
As the incumbent supplier , Grainger recognizes the significance this new contract represents to customers. Our goal is to transition existing customers seamlessly and enable them to receive contract benefits immediately on Day 1 of contract term.
Existing Customers: Upon award, existing Grainger customers that are purchasing products under the existing City of Tucson contract will be automatically transitioned to the new Master Agreement from the first day it takes effect. No further action will be needed.
Grainger holds other cooperative contracts. Please see Letter of Clarification.
D. Acknowledge Supplier agrees to provide its logo(s) to OMNIA Partners and agrees to provide permission for reproduction of such logo in marketing communications and promotions. Acknowledge that use of OMNIA Partners logo will require permission for reproduction , as well.
The current reciprocal Trademark License Agreement , allowing permission for reproduction consistent with Grainger 's a nd OMNIA Partners guidelines , will be continued.
E. Confirm Supplier will be proactive in direct sales of Supplier 's goods and services to Public Agencies nationwide and the timely follow up to leads established by OMNIA Partners. All sales materials are to use the OMNIA Partners logo. At a minimum, the Supplier's sales initiatives should communicate:
i. Master Agreement was competitively solicited and publicly awarded by a Principal Procurement Agency
Version June 28, 2023 26
I I I I ~14+iuti-l iiidti-Ezill·M IW
Yes, Grainger requires that the Public Sector Sales Team members have knowledge of the Master Agreement, including that is competitively awarded, by a Principal Procw·ement Agency, the City of Tucson.
ii Best government pricing
iiL No cost to pa1iicipate
Yes, Grainger will confirm to all customers there is no cost to participate in the City of Tucson - OMNIA Partners
Master Agreement
iv. Non-exclusive
Grainger confirms understanding of the above statement
F. Confirm Supplier will train its national sales force on the Master Agreement At a minimum, sales training should include:
L Key features of Master Agreement
ii. Working knowledge of the solicitation process
iiL Awareness of the range of Public Agencies that can utilize the Master Agreement through OMNIA Partners
iv. Knowledge of benefits of the use of cooperative contracts VerstonJune28, 2023 27
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GRAINGER ,
I I I I i'i4+1ihi-l tiii#i·Ezill·M IW
Pat1ners Master Agreement and its benefits and know the advantages regarding the use of cooperative agreements.
A national kick off call will be held by Grainger to develop and present the sales team training plan. Grainger' s national sales force will be trained through national webinar sessions where all aspects of the new City of Tucson/OMNIA Partners Master Agreement will be reviewed and discussed. In addition, Grainger will work with OMNIA Partners to target specific markets for in-person Joint Planning Meetings.
Once implementation training is completed, regularly scheduled status meetings will be held throughout the life of the contract to gauge progress and resolve challenges. New Grainger team members will be provided background on the Master Agreement during these meetings.
G. Provide the name, title, email and phone number for the person(s), who will be responsible for:
i. Executive Suppott
ii. Marketing
iii. Sales
iv. Sales Support
V. Financial Reporting
vi. Accounts Payable
vii. Contracts
Ken White will manage all Grainger resources to s upport the C ity of Tucson/OMNIA Partners Master Agreement including marketing, sales, sales support, financial reporting, and contracts.
Grainger's Government Leadership Team and resources outlined below will support all aspects and requirements for the City of Tucson I OMNIA Partners Master Agreement.
Grainger's Leadership Team
28 Version June 28, 2023
GRAINGER ,
I l lli'l#+lilt#·i iiithi·ld:1ili+i i♦
H. Describe in detail how Supplier's national sales force is s tructured, including contact information for the highest-level executive in charge of the sales team.
I
I
I
I
29 Version June 28, 2023
GRAINGER . , , ,,, F'OR rHE CHES WHO GE1 It DONE
I
I. Explain in detail how the sales teams will work with the OMNIA Partners team to implement, grow and service the national program.
30 Veislon June 28, 2023
GRAINGER
11 111
I. Explain in detail how Supplier will manage the overall national program throughout the term of the Master Agreement, including ongoing coordination of marketing and sales efforts, timely new Participating Public Agency account set- up, timely contract administration, etc.
J. State the amount of Supplier's Public Agency sales for the previous fiscal year. Provide a list of Supplier's top 10 Public Agency customers, the total purchases for each for the previous fiscal year along with a key contact for each
Total Company Customer Base
~ Iii/I PBICElfT Of
- ~~
••
31% M:!IUJfll<JJdl(
'°" t.ooiml!Riil
'°" c.cnractlJr
'°" llelll/WIU!Sllle
911, ~
5% 'fl1nl)or1alill
14% Dlhllr
No lk'l!lle end eusi
-lld for>4"
olloml sales
• OIIIO' pl¥UVy lndudeS ""'91t!e llllffl mislnesallJCIS!DmflS l'lll malllilll lllllvidl.lalv ~cl&Dro ll!IIClftn nwma ll8ILnl Grainger's Government and
Public Agency business in
2023 totaled 16% of our total
2023 sales of $16.5 billion.
Grainger has contracts
across the 50 States and local
governments, and with the
Federal government. Please
see Letter of Clarification.
K. Describe Supplier 's information systems capabilities and limitations regarding order management through receipt of payment, including description of multiple platforms that may be used for any of these functions.
Grainger's Digital Purchasing Channels: www.Grainger.com, 31 Version June 28, 2023 32
Mobile A pps, ePro/EDI Punchout C apability and KeepStock Inventory Management
Grainger.com Benefits
(New features are in red)
Grainger owns, operates, and manages its commercial online platform, Grainger.com. This solution is available on a desktop computer and on mobile devices. The scope of our ecommerce, shopping and delivery experience reflects a market leading position. We develop and manage our ecommerce systems to provide users an exceptional experience as they select, compare, evaluate, and purchase products on our mobile apps or through our website, knowing that they can track their purchases and product delivery.
Market Research
Search, Find, and Compare – G
rainger
.com is an intuitive, fully configured
ecommerce solution with enhanced tools and effective purchasing controls.
Searching for and comparing products, reviewing technical data and instructions, examining alternate products, evaluating pricing and completing a purchase can be fulfilled quickly on Grainger.com or the Grainger mobile app (available in the App Store and Google Play).
Advanced Search Functions of Grainger.com – Search functions include dynamic search and compare capabilities, expansive product information, photographs, price, product location and shipping information. Users can search, filter and review by Keywords, Description, Manufacturer/Brand, Model Number , Image (mobile applications), Cross Reference Number, National Stock Number (NSN), UNSPSC, Supplier Diversity, Relevant Categories, or via the Product Index. The system provides search term recommendations as users type the search terms in the type-ahead capability.
Search results are laid out logically for each specific category, with relevant technical specifications prominently displayed, making it easier to perform comparisons and the final product selection.
Customer Priority Products can be Searched – Grainger.com identifies Self-Service tools like access to invoices,
packing slips, and Proof of Delivery
Order histo and order status
Personal and shared lists
Customizab le order and line-level checkout
fields
Branch Picku
Manage and Replenish KeepStock Program
Self-Service quote creation
GRAING£Rr
111 lli#+isiti ·t:i!JWl · ld1iti· M:i◄
• Setup approvals based on dollar amount or
budgets by user
• Auto Reorder
• Real-time product availability
• eQuotes
• Click to Call and chat support
• Pay invoices on line
• Bulk Order Pad
• View Previously Purchased Products
• Access multiple Account #s with 1 login with
Multi Account User (MAU)
Version June 28, 2023 33
Government purchase priorities such as Green Products, Environmentally Preferred, Socio Economic - Small Business Status, Country of Origin and EPA Certified (i.e., Energy Star). Grainger’s platform allows customers to search by manufacturer or supplier. Customers can combine attributes to further refine their search.
Technical Product Information – Grainger provides extensive information on each product it offers, which often includes product manuals and video operating and information guides. Our product pages provide enhanced visibility for compliance information and associated documents. For rel evant products, we also offer 360- degree views, CAD models and easier product selection using technical specifications. We have a team of Technical Product Specialist (TPS) available with deep experience to answer questions and assist the customer. Grainger relies on expertly curated product assortments to ensure high quality products that fit customer purposes.
Pricing, Availability and Shipping Clarity – Pricing is clearly presented for every product. Availability of the product and shipping schedules are prominently displayed as are item quantities. Products can be saved in the shopping cart and shared with colleagues.
Selecting and Purchasing – The customer clicks “Add to Cart” to purchase the product. By inspecting the cart and clicking “Proceed to Check out,” the online cart will present the product price, quantity, and delivery date. Delivery information and payment method will be pre -filled with either pre -selected information or that appearing on the last order but can be adjusted by the user.
The online cart will automatically populate information relating to the product – its part number, description, brand, quantity requested, price per item and total sale. Grainger.com recognizes the customer’s tax-exempt status.
Shipping – The user can select delivery to an existing address or create new address locations. The delivery location can be modified during the order process.
Agency Information – Custom fields are provided to the Government purchaser for an agency’s purchase order number, project or job number, requisition name, Department o
r component and delivery instructions.
Purchase Approvals – Spend and approval r
equirements can be custom
structured for any user. Orders can be routed and edited to up to four individuals for approval, denial or forwarding. An e-mail will notify those in the review chain of any action. A reviewer many edit and approve, deny or forward an order. The status of each approval is shown on the account. Only orders with appropriate approvals are processed by Grainger. Any authorized user can receive a copy of the order, a denial or when forwarded for further action.
Order Tracking & Proof of Delivery
For Grainger.com orders, Grainger will send a PDF document recognizing GRAINGER.
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Version June 28, 2023 34
proof the order has been delivered by a carrier to the customer.
Grainger’s Order Management System
Grainger’s Order Management System (OMS) on Grainger.com includes an Order Management Dashboard (shown below). Through its customizable spend-management and order -visibility functionality, OMS helps Members manage spend more efficiently. Members’ eCommerce administrator can assign a spend limit for individual us ers per order, month, or year to ensure each user has one limit or a time-based budget.
Other features on grainger.com include:
• Personal and Shared Lists: Create and share personalized lists of frequently purchased items with others on the account. This makes it easier to order the same items next time.
• Custom Catalog: Direct Members to the best values or restrict items that should not be ordered. Members can view “Your Products” or toggle between the Members’ catalog and Grainger’s general catalog.
Grainger.com can also add Order Management to route products outside of custom catalog to route for Approval, driving compliance to desired products. Additionally, we can customize the Catalog Names displayed in grainger.com. (Grainger can default the starting catalog to either the Member’s custom catalog or the Grainger full catalog.)
Grainger Mobile App for iPhone and Android devices is optimized for use on any smartphone. End- users have access to Grainger.com no matter the location: job site, truck, plant floor, and garage or maintenance shop. Using the mobile website or app, employees can log into their account, view pricing, confirm local product availability, approve pending orders, and check out – with the product ready for pickup at a Grainger branch or shipped directly to their office or job site.
eProcurement
Grainger’s eProcurement solutions automate the Procure -to-Pay Purchasing Process to streamline and standardize shopping, order, invoice and payment.
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Customers can track the delivery status of their order on graing er. com.
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Grainger eProcurement solutions can integrate Members’ purchasing and enterprise resource planning (ERP) system or Marketplace, like SAP, Coupa, Jaggaer, GEP, and hundreds more, with a punchout experience. Grainger connects to customers through electronic marketplaces, exchanges, or ERP systems via universal technology standards like cXML and EDI. Customers can punch out to Grainger’s online catalog, create a requisition, and return the shopping cart back to the marketplace for review and approval.
When customers implement an eProcurement Procure -to-Pay solution it allows them to:
• Control spend more effectively.
• Increase user productivity with streamlined processes and standardization.
• Spend Controls with approvals within the eProcurement system. • Centralized Reporting with the eProcurement system.
• Improved requisition-to-order cost and cycle time.
Customers have efficient capabilities listed on their home screen when they sign into their account.
Grainger can set up a scoping call with its eCommerce Solutions team to understand needs and customizations to ensure a proper integration. Grainger has experience with hundreds of eProcurement platforms and can provide end-to-end integration to drive streamlined and standardized processes.
Some of the most popular ERP and supply chain/procurement platforms selected by Grainger customers include:
Supported eProcurement EDI Transactions: Grainger supports custom non-standard transactions on a per request basis, in addition to the following standard transaction sets:
• Invoice - 810 ANSIx12, cXML , xCBL
• Payment (CTX Format ONLY) - 820 ANSIx12
• Remittance Advice - 824 ANSIx12
• Purchase Order - 850 ANSIx12, cXML, xCBL
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• Purchase Order Acknowledgement - 855 ANSIx12, cXML, xCBL • Ship/Bill Notice - 856 ANSIx12
• Functional Acknowledgement - 997 ANSIx12
KeepStock® Web is central for managing Grainger inventory. It seamlessly integrates the KeepStock® program, Mobile App and Grainger.com to provide convenient, web- based inventory management. Members can leverage KeepStock® web functionality across all installation types — Vending, CMI, Replenish and Onsite, to provide total visibility to the entire inventory. KeepStock Web provides on demand real -time reporting and tracking capability.
L. Provide the Contract Sales (as defined in Section 12 of the OMNIA Partners Administration Agreement) that Supplier will guarantee each year under the Master Agreement for the initial three years of the Master Agreement (“Guaranteed Contract Sales”).
$ .00 in year one
$ .00 in year two
$ .00 in year three
To the extent Supplier guarantees minimum Contract Sales, the Administrative Fee shall be calculated based on the greater of the actual Contract Sales and the Guaranteed Contract Sales.
Please see Letter of Clarification.
M. Even though it is anticipated many Public Agencies will be able to utilize the Master Agreement without further formal solicitation, there may be circumstances where Public Agencies will issue their own solicitations. The following options are available when responding to a solicitation for Products covered under the Master Agreement.
i. Respond with Master Agreement pricing (Contract Sales reported to OMNIA Partners).
ii. If competitive conditions require pricing lower than the standard Master Agreement not-to-exceed pricing, Supplier may respond with lower pricing through the Master Agreement. If Supplier is awarded the contract, the sales are reported as Contract Sales to OMNIA Partners under the Master Agreement.
iii. Respond with pricing higher than Master Agreement only in the unlikely event that the Public Agency refuses to utilize Master Agreement (Contract Sales are not reported to OMNIA Partners). iv. If alternative or multiple proposals are permitted, respond with pricing higher than Master Agreement, and include Master Agreement as the alternate or additional proposal.
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Detail Supplier’s strategies under th
ese options when responding to a solicitation.
In any circumstance where a Public Agency commences a further formal solicitation, including each of the scenarios presented, Grainger will evaluate the circumstances and determine the most effective path to pursue.
Please see Letter of Clarification.
Appendix
Please see the fo
llowing items in the Appendix in a separate PDF:
1. Exhibit O01 Dunn and Bradstreet Report
2. E
xhibit O02 Grainger US Branch Locations
3. Exhibit O03 NJ Employee Info Report Certificate
GRAINGER.
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Exhibit B
Administration Agreement, Example
ADMINISTRATION AGREEMENT
THIS ADMINISTRATION AGREEMENT (this “ Agreement”) is made this da y of 20 , between National Intergovernmental Purchasing Alliance Company, a Delaware corporation d/b/a OMNIA Partners, Public Sector (“OMNIA Partners”), and (“Supplier”).
RECITALS
WHEREAS, the (the “ Principal Procurem ent Agency ”) has entered into a Master Agreement effective , Agreement No , by and between the Principal Procurement Agency and Supplier, (as may be amended from time to time in accordance with the terms thereof, the “Master Agreement ”), as attached hereto as Exhibit A and incorporated herein by reference as though fully set forth herein, for the purchase of (the “Product”);
WHEREAS, said Master Agreement provides that any or all public agencies, including state and local governmental entities, public and private primary, secondary and higher education entities, non-profit entities, and agencies for the public benefit (collectively, “Public Agencies”), that register (either via registration on the OMNIA Partners website or execution of a Master Intergovernmental Cooperative Purchasing Agreement, attached hereto as Exhibit B ) (each, hereinafter referred to as a “Participating Public Agency”) may purchase Product at prices stated in the Master Agreement;
WHEREAS, Participating Public Agencies may access the Master Agreement which is offered through OMNIA Partners to Public Agencies;
WHEREAS, OMNIA Partners serves as the cooperative contract administrator of the Master Agreement on behalf of Principal Procurement Agency;
WHEREAS, Principal Procurement Agency desires OMNIA Partners to proceed with administration of the Master Agreement; and
WHEREAS, OMNIA Partners and Supplier desire to enter into this Agreement to make available the Master Agreement to Participating Public Agencies and to set forth certain terms and conditions governing the relationship between OMNIA Partners and Supplier.
NOW, THEREFORE, in consideration of the payments to be made hereunder and the mutual covenants contained in this Agreement, OMNIA Partners and Supplier hereby agree as follows:
DEFINITIONS
1. Capitalized terms used in this Agreement and not otherwise defined herein shall have the meanings given to them in the Master Agreement.
GRAINGER.
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TERMS AND CONDITIONS
2. The Master Agreement and the terms and conditions contained therein shall apply to this Agreement except as expressly changed or modified by this Agreement. Supplier acknowledges and agrees that the covenants and agreements of Supplier set forth in the solicitation and Supplier’s response thereto resulting in the Master Agreement are incorporated herein and are an integral part hereof.
3. OMNIA Partners shall be afforded all of the rights, privileges and indemnifications afforded to Principal Procurement Agency by or from Supplier under the Master Agreement, and such rights, privileges and indemnifications shall accrue and apply with equal effect to OMNIA Partners, its agents, employees, directors, and representatives under this Agreement including, but not limited to, Supplier’s obligation to obtain appropriate insurance.
4. OMNIA Partners shall perform all of its duties, responsibilities and obligations as the cooperative contract administrator of the Master Agreement on behalf of Principal Procurement Agency as set forth herein, and Supplier hereby acknowledges and agrees that all duties, responsibilities and obligations will be undertaken by OMNIA Partners solely in its capacity as the cooperative contract administrator under the Master Agreement.
5. With respect to any purchases by Principal Procurement Agency or any Participating Public Agency pursuant to the Master Agreement, OMNIA Partners shall not be: (i) construed as a dealer, re-marketer, representative, partner or agent of any type of the Supplier, Principal Procurement Agency or any Participating Public Agency; (ii) obligated, liable or responsible for any order for Product made by Principal Procurement Agency or any Participating Public Agency or any employee thereof under the Master Agreement or for any payment required to be made with respect to such order for Product; and (iii) obligated, liable or responsible for any failure by Principal Procurement Agency or any Participating Public Agency to comply with procedures or requirements of applicable law or the Master Agreement or to obtain the due authorization and approval necessary to purchase under the Master Agreement. OMNIA Partners makes no representation or guaranty with respect to any minimum purchases by Principal Procurement Agency or any Participating Public Agency or any employee thereof under this Agreement or the Master Agreement.
6. OMNIA Partners shall not be responsible for Supplier’s performance under the Master Agreement, and Supplier shall hold OMNIA Partners harmless from any liability that may arise from the acts or omissions of Supplier in connection with the Master Agreement.
7. Supplier acknowledges that, in connection with its access to OMNIA Partners confidential information and/
or supply of data to OMNIA Partners, it has complied with and shall continue to comply with all laws, regulations and standards that may apply to Suppl ier, including, without limitation: (a) United States federal and state information security and privacy statutes, regulations and/or best practices, including, without limitation, the Gramm -Leach-Bliley Act, the Massachusetts Data Security Regulations (201 C.M.R. 17.00 et. seq.), the Nevada encryption statute (N.R.S. § 603A), the California data security law (Cal. Civil Code § 1798.80 et. seq.) and California Consumer Privacy Act (Cal. Civil Code § 1798.100 et. seq.); and (b) applicable industry and regulatory standards and best practices (collectively, “Data Regulations”).
With regard to Personal Information that Supplier collects, receives, or otherwise processes under the Agreement or otherwise in connection with performance of the Agreement, Supplier agrees GRAINGER.
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that it will not: (i) sell, rent, release, disclose, disseminate, make available, transfer, or otherwise communicate orally, in writing, or by electronic or other means, such Personal Information to another business or third party for monetary or other valuable consideration; or (ii) retain, use, or disclose such Personal Information outside of the direct business relationship between Supplier and OMNIA Partners or for any purpose other than for the specific purpose of performance of the Agreement, including retaining, using, or disclosing such Personal Information for a commercial purpose other than for performance of the Agreement. By entering into the Agreement, Supplier certifies that it understands the specific restrictions contained in this Section 7 and will comply with them. For purposes hereof, “Personal Information” means information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular consumer or household, and includes the specific elements of “personal information” as defined under Data Regulations, as defined herein. Supplier will reasonably assist OMNIA Partners in timely responding to any third party “request to know” or “request to delete” (as defined pursuant to Data Regulations) and will promptly provide OMNIA Partners with information reasonably necessary for OMNIA Partners to respond to such requests. Where Supplier collects Personal Information directly from Public Agencies or others on OMNIA Partners’ behalf, Supplier will maintain records and the means necessary to enable OMNIA Partners to respond to such requests to know and requests to delete.
8. WITHOUT LIMITING THE GENERAL
ITY OF THE FOREGOING, OMNIA
PARTNERS EXPRESSLY DISCLAIMS ALL EXPRESS OR IMPLIED REPRESENTATIONS AND WARRANTIES REGARDING OMNIA PARTNERS’ PERFORMANCE AS A COOPERATIVE CONTRACT ADMINISTRATOR OF THE MASTER AGREEMENT. OMNIA
PARTNERS SHALL NOT BE LIABLE IN ANY WAY FOR ANY SPECIAL, INCIDENTAL,
INDIRECT, CONSEQUENTIAL, EXEMPLARY, PUNITIVE, OR RELIANCE DAMAGES, EVEN IF OMNIA PARTNERS IS ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
TERM OF AGREEMENT; TERMINATION
9. This Agreement shall be in effect so long as the Master Agreement remains in effect, provided, however, that the provisions of Sections 3 – 8 and 11 – 22, hereof and the indemnifications afforded by the Supplier to OMNIA Partners in the Master Agreement, to the extent such provisions survive any expiration or termination of the Master Agreement, shall survive the expiration or termination of this Agreement.
NATIONAL PROMOTION
10. OMNIA Partners and Supplier shall publicize and promote the availability of the Master Agreement’s products and services to Public Agencies and such agencies’ employees.
Supplier shall require each Public Agency to register its participation in the OMNIA Partners program by either registering on the OMNIA Partners website (www.omniapartners.com/publicsector ) or executing a Master Intergovernmental Cooperative Purchasing Agreement prior to processing the Participating Public Agency’s first sales order. Upon request, Supplier shall make available to interested Public Agencies a copy of the Master Agreement and such price lists or quotes as may be necessary for such Public Agencies to evaluate potential purchases.
11. Supplier shall provide such ma
rketing and administrative support as set forth in the
solicitation resulting in the Master Agreement, including assisting in development of marketing materials as reasonably requested by Principal Procurement Agency and OMNIA Partners. Supplier GRAINGER.
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shall be responsible for obtaining permission or license of use and payment of any license fees for all content and images Supplier provides to OMNIA Partners or posts on the OMNIA Partners website.
Supplier shall indemnify, defend and hold harml ess OMNIA Partners for use of all such content and images including copyright infringement claims. Supplier and OMNIA Partners each hereby grant to the other party a limited, revocable, non-transferable, non-sublicensable right to use such party’s logo (each, the “Logo”) solely for use in marketing the Master Agreement. Each party shall provide the other party with the standard terms of use of such party’s Logo, and such party shall comply with such terms in all material respects. Both parties shall obtain approval from the other party prior to use of such party’s Logo. Notwithstanding the foregoing, the parties understand and agree that except as provided herein neither party shall have any right, title or interest in the other party’s Logo. Upon termination of this Agreement, each party shall immediately cease use of the other party’s Logo.
ADMINISTRATIVE FEE, REPORTING & PAYMENT
12. An “Administrative Fee” shall be define d and due to OMNIA Partners from Supplier in the amount of 3 percent (3%) (“Administrative Fee Percentage”) multiplied by the total purchase amount paid to Supplier, less refunds and credits on returns, for the sale of products and/or services to Principal Procurement Agency and Participating Public Agencies pursuant to the Master Agreement (as amended from time to time and including any renewal thereof) (“ Contract Sales”).
From time to time the parties may mutually agree in writing to a lower Administrative Fee Percentage for a specifically identified Participating Public Agency’s Contract Sales.
Please see Letter of Clarification
.
13. Supplier shall provide OMNIA Partners with an ele ctronic accounting report monthly, in the format prescribed by OMNIA Partners, summarizing all Contract Sales for each calendar month. The Contract Sales reporting format is provided as Exhibit C (“Contract Sales Report ”), attached hereto and incorporated herein by reference. Contract Sales Reports for each calendar month shall be provided by Supplier to OMNIA Partners by the 10th day of the following month. Failure to provide a Contract Sales Report within the time and manner specified herein shall constitute a material breach of this Agreement and if not cured within thirty (30) days of written notice to Supplier shall be deemed a cause for termination of the Master Agreement, at Principal Procurement Agency’s sole discretion, and/or this Agreement, at OMNIA Partners’ sole discretion.
14. Administrative Fee payments are to be paid by Supplier to OMNIA Partners at the frequency and on the due date stat
ed in Section 13, above, for Supplier’s submission of corresponding Contract Sales Reports. Administrative Fee payments are to be made via Automated Clearing House (ACH) to the OMNIA Partners designated financial institution identified in Exhibit D . Failure to provide a payment of the Administrative Fee within the time and manner specified herein shall constitute a material breach of this Agreement and if not cured within thirty (30) days of written notice to Supplier shall be deemed a cause for termination of the Master Agreement, at Principal Procurement Agency’s sole discretion, and/or this Agreement, at OMNIA Partners’ sole discretion.
All Administrative Fees not paid when due shall bear interest at a rate equal to the lesser of one and one-half percent (1 1/2%) per month or the maximum rate permitted by law until paid in full.
Please see Letter of Clarification
.
15. Supplier shall maintain an accounting of all purchases made by Participating Public Agencies under the Master Agreement. OMNIA Partners, or its designee, in OMNIA Partners’ sole GRAINGER.
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discretion, reserves the right to compare Participating Public Agency records with Contract Sales Reports submitted by Supplier for a period of four (4) years from the date OMNIA Partners receives such report. In addition, OMNIA Partners may engage a third party to conduct an independent audit of Supplier’s monthly reports. In the event of such an audit, Supplier shall provide all materials reasonably requested relating to such audit by OMNIA Partners at the location designated by OMNIA Partners. In the event an underreporting of Contract Sales and a resulting underpayment of Administrative Fees is revealed, OMNIA Partners will notify the Supplier in writing. Supplier will have thirty (30) days from the date of such notice to resolve the discrepancy to OMNIA Partners’ reasonable satisfaction, including payment of any Administrative Fees due and owing, together with interest thereon in accordance with Section 13, and reimbursement of OMNIA Partners’ costs and expenses related to such audit.
Please see Letter of Clarification.
GENERAL PROVISIONS
16. This Agreement, the Master Agreement and the exhibits referenced herein supersede any and all other agreements, either oral or in writing, between the parties hereto with respect to the subject matter hereto and no other agreement, statement, or promise re lating to the subject matter of this Agreement which is not contained or incorporated herein shall be valid or binding. In the event of any conflict between the provisions of this Agreement and the Master Agreement, as between OMNIA Partners and Supplier, the provisions of this Agreement shall prevail.
17. If any action at law or in equity is brought to enforce or interpret the provisions of this Agreement or to recover any Administrative Fee and accrued interest, the prevailing party shall be entitled to reasonable attorney’s fees and costs in addition to any other relief to which it may be entitled.
18. This Agreement and OMNIA Partners’ rights and obligations hereunder may be assigned at OMNIA Partners’ sole discretion to an affiliate of OMNIA Partners, any purchaser of any or all or substantially all of the assets of OMNIA Partners, or the successor entity as a result of a merger, reorganization, consolidation, conversion or change of control, whether by operation of law or otherwise. Supplier may not assign its obligations hereunder without the prior written consent of OMNIA Partners.
19. All written communications given hereunder shall be delivered by first -class mail, postage prepaid, or overnight delivery on receipt to the addresses as set forth below.
A. OMNIA Partners:
OMNIA Partners
5001 Aspen Grove
Franklin, TN 37067
Attention: Legal Department - Public Sector Contracting B. Supplier:
GRAINGER.
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20. If any provision of this Agreement shall be deemed to be, or shall in fact be, illegal, inoperative or unenforceable, the same shall not affect any other provision or provisions herein contained or render the same invalid, inoperative or unenforceable to any extent whatever, and this Agreement will be construed by limiting or invalidating such provision to the minimum extent necessary to make such provision valid, legal and enforceable.
21. This Agreement may not be amended, changed, modified, or altered without the prior written consent of the parties hereto, and no provision of this Agreement may be discharged or waived, except by a writing signed by the parties. A waiver of any particular provision will not be deemed a waiver of any other provision, nor will a waiver given on one occasion be deemed to apply to any other occasion.
22. This Agreement shall inure to the benefit of and shall be binding upon OMNIA Partners, the Supplier and any respective successor and assign thereto; subject, however, to the limitations contained herein.
23. This Agreement will be construed under and governed by the laws of the State of Delaware, excluding its conflicts of law provisions and any action arising out of or related to this Agreement shall be commenced solely and exclusively in the state or federal courts in Williamson County Tennessee.
24. This Agreement may be executed in counterparts, each of which is an original but all of which, together, shall constitute but one and the same instrument.
The exchange of copies of this
Agreement and of signature pages by facsimile, or by .pdf or similar electronic transmission, will constitute effective execution and delivery of this Agreement as to the parties and may be used in lieu of the original Agreement for all purposes. Signatures of the parties transmitted by facsimile, or by .pdf or similar electronic transmission, will be deemed to be their original signatures for any purpose whatsoever.
[INSERT SUPPLIER ENTITY NAME] NATIONAL
INTERGOVERNMENTAL
PURCHASING ALLIANCE
COMPANY, A DELAWARE
CORPORATION D/B/A OMNIA
PARTNERS, PUBLIC SECTOR
Signature Signature
Sarah Vavra
Name Name
Sr. Vice President, Public Sector
Contracting
Title Title
Date Date
Example Only
GRAINGER.
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Exhibit C
Master Intergovernmental Cooperative Purchasing Agreement, Example
MASTER INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENT
This Master Intergovernmental Cooperative Purchasing Agreement (this “ Agreement”) is entered into by and between those certain government agencies that execute a Principal Procurement Agency Certificate (“ Principal Procurement Agencies”) with National Intergovernmental Purchasing Alliance Company, a Delaware corporation d/b/a OMNIA Partners, Public Sector, Communities Program Management, LLC, a California limited liability company d/b/a U.S. Communities, and/or NCPA LLC, a Texas limited liability company d/b/a National Cooperative Purchasing Alliance (collectively, “OMNIA Partners”), in its capacity as the cooperative administrator, to be appended and made a part hereof and such other agencies (“Participating Public Agencies ”), as defined in each Master Agreement (as defined below), who register to participate in the cooperative purchasing programs administered by OMNIA Partners and its affiliates and subsidiaries (collectively, the “OMNIA Partners Parties ”) by either registering on the OMNIA Partners website (www.omniapartners.com/publicsector or any successor website), or by executing a copy of this Agreement.
RECITALS
WHEREAS, after a competitive so
licitation an d selection process by Principal Procurement Agencies, in compliance with their own policies, procedures, rules and regulations, a number of suppliers have entered into “ Master Agreements” (herein so called) to provide a variety of goods, products and services (“Products ”) to the applicable Principal Procurement Agency and the Participating Public Agencies;
WHEREAS, Master Agreements are made avail
able by Principal Procurement Agencies through the
OMNIA Partners Parties and provide that Participating Public Agencies may purchase Products on the same terms, conditions and pricing as the Principal Procurement Agency, subject to any applicable federal and/or local purchasing ordinances and the laws of the State of purchase; and
WHEREAS, in addition to Master Agreements, the OMNIA Partners Parties may from time to time offer Participating Public Agencies the opportunity to acquire Products through other group purchasing agreements.
NOW, THEREFORE, in consideration of the mutual promises contained in this Agreement, and of the mutual benefits to result, the parties hereby agree as follows:
1. Each party will facilitate the cooperative procurement of Products.
2. The Participating Public Agencies shall procure Products in accordance with and subject to the relevant federal, state and local statutes, ordinances, rules and regulations that govern Participating Public Agency’s procurement practices. The Participating Public Agencies hereby acknowledge and agree that it is the intent of the parties that all provisions of this Agreement and that Principal Procurement Agencies’ participation in the program described herein comply with all applicable laws, including but not limited to the requirements of 42 C.F.R. § 1001.952(j), as may be amended from time to time. The Participating Public Agencies further acknowledge and agree that they are solely responsible for their compliance with all applicable “safe harbor” regulations, GRAINGER.
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GRAINGER,
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including but not limited to any and all obligations to fully and accurately report discounts and incentives.
3. The Participating Public Agency represents and warrants that the Participating Public Agency is not a hospital or other healthcare provider and is not purchasing Products on behalf of a hospital or healthcare provider; provided that the foregoing shall not prohibit Patticipating Public Agency from furnishing health care services so long as the furnishing of health care services is not in furtherance of a primary purpose of the Participating Public Agency.
4. The cooperative use of Master Agreements shall be in accordance with the terms and conditions of the Master Agreements, except as modification of those terms and conditions is othetwise required by applicable federal, state or local law, policies or procedures.
5. The Principal Procurement Agencies will make available, upon reasonable request, Master Agreement information which may assist in improving the procurement of Products by the Participating Public Agencies.
6. The Participating Public Agency agrees the OMNIA Partners Parties may provide access to group purchasing organization (".Q.l!Q") agreements directly or indirectly by enrolling the Participating Public Agency in another GPO's purchasing program, provided that the purchase of Products through the OMNIA Partners Parties or any other GPO shall be at the Pat1icipating Public Agency's sole discretion.
7. The Participating Public Agencies (each a "Procurine Party") that procure Products through any Master Agreement or GPO Product supply agreement (each a "GPO Contract") will make timely payments to the distributor, manufacturer or other vendor (collectively, "Supplier") for Products received in accordance with the terms and conditions of the Master Agreement or GPO Contract, as applicable. Payment for Products and inspections and acceptance of Products ordered by the Procuring Party shall be the exclusive obligation of such Procuring Party. Disputes between Procuring Party and any Supplier shall be resolved in accordance with the law and venue rules of the State of purchase unless otherwise agreed to by the Procuring Party and Supplier.
8. The Procuring Party shall not use this Agreement as a method for obtaining additional concessions or reduced prices for purchase of similar products or services outside of the Master Agreement. Master Agreements may be structured with not-to-exceed pricing, in which cases the Supplier may offer the Procuring Party and the Procw-ing Party may accept lower pricing or additional concessions for purchase of Products through a Master Agreement.
9. The Procuring Party shall be responsible for the ordering of Products under this Agreement. A non-procuring patty shall not be liable in any fashion for any violation by a Procuring Party, and, to the extent permitted by applicable Jaw, the Procuring Party shall hold non-procuring party harmless from any liability that may arise from the acts or omissions of the Procuring Patty.
10. WITHOUT LIMITING THE GENERALITY OF THE FOREGOING , THE OMNIA
PARTNERS PARTIES EXPRESSLY DISCLAIM ALL EXPRESS OR IMPLIED
REPRESENTATIONS AND WARRANTIES REGARDING ANY PRODUCT, MASTER AGREEMENT AND GPO CONTRACT. THE OMNIA PARTNERS PARTIES SHALL NOT BE
LIABLE IN ANY WAY FOR ANY SPECIAL, INCIDENTAL, INDIRECT, CONSEQUENTIAL,
EXEMPLARY, PUNITIVE, OR RELIANCE DAMAGES, EVEN IF THE OMNIA PARTNERS
PARTIES ARE ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. FURTHER, THE
PROCURING PARTY ACKNOWLEDGES AND AGREES THAT THE OMNIA PARTNERS
PARTIES SHALL HAVE NO LIABILITY FOR ANY ACT OR OMISSION BY A SUPPLIER OR OTHER PARTY UNDER A MASTER AGREEMENT OR GPO CONTRACT.
11. This Agreement shall remain in effect until termination by either party giving thirty (30) days’ written notice to the other party. The provisions of Paragraphs 6 - 10 hereof shall survive any such termination.
12. This Agreement shall take effect upon (i) execution of the Principal Procurement Agency Certificate, or (ii) registration on the OMNIA Partners website or the execution of this Agreement by a Participating Public Agency, as applicable.
Participating Public Agency: OMNIA Partners, as the cooperative administrator on behalf of Principal
Procurement Agencies:
NATIONAL INTERGOVERNMENTAL
PURCHASING ALLIANCE COMPANY
COMMUNITIES PROGRAM
MANAGEMENT, LLC
Authorized Signature Signature
Sarah E. Vavra
Name Name
Sr. Vice President, Public Sector Contracting
Title and Agency Name Title
Date Date
Example Only
GRAINGER.
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Exhibit D
Principal Procurement Agency Certificate, Example
PRINCIPAL PROCUREMENT AGENCY CERTIFICATE
In its capacity as a Principal Procurement Agency (as defined below) for National Intergovernmental Purchasing Allia
nce Company, a Delaware corporation d/b/a OMNIA Partners, Public Sector (“ OMNIA Partners”), [PPA Name] agrees to pursue Master Agreements for Products as specified in the attached Exhibits to this Principal Procurement Agency Certificate.
I hereby acknowledge, in my capacity as of and on behalf of [PPA Na me] (“Principal Procurement Agency ”), that I have read and hereby agree to the general terms and conditions set forth in the attached Master Intergovernmental Cooperative Purchasing Agreement regulating the use of the Master Agreements and purchase of Products that from time to time are made available by Principal Procurement Agencies to Participating Public Agencies nationwide through OMNIA Partners.
I understand that the purchase of one
or more Products under the provisions of the Master
Intergovernmental Cooperative Purchasing Agreement is at the sole and complete discretion of the Participating Public Agency.
Authorized Signature, [PPA Name]
Signature
Name
Title
Date
Example Only
GRAINGER.
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Exhibit E
Contract Sales Reporting Template
Contract Sales Report submitted electronically in Microsoft Excel:
Example Only
GRAINGERT
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OMNIA®
Suppl ier N11n-M!; Tot11ISates $0.00
Cont,11ct Numbu: Adminftt -"
p A A T N E R s ~P0fti fTi Period· Tot11I Admin ftt. $0.00 FOR OMNIA USE ONLY Supplier !otenMtl lO ID
··-
Street Addren 5treetAdd ress2 Cit, State Po~fflcode Tn,nsa<tionDa te Silln ~nt Adminf ee" AdminFe e Notn Wlldc:ard Ul'ltQuekl Rebate Due Rebate Name
Exhibit F
Federal Funds Certifications
FEDERAL CERTIFICATIONS
ADDENDUM FOR AGREEMENT FUNDED BY U.S. FEDERAL GRANT
TO WHOM IT MAY CONCERN:
Participating Agencies may elect to use federal funds to purchase under the Master Agreement. This form should be completed and returned.
Please see Letter of Clarification.
DEFINITIONS
Contract means a legal instrument by which a non–Federal entity purchases property or services needed to carry out the project or program under a Federal award. The term as used in this part does not include a legal instrument, even if the non– Federal entity considers it a contract, when the substance of the transaction meets the definition of a Federal award or subaward Contractor means an entity that receives a contract as defined in Contract.
Cooperative agreement means a legal instrument of financial assistance between a Federal awarding agency or pass-through entity and a non–Federal entity that, consistent with 31 U.S.C. 6302–6305:
(a) Is used to enter into a relationship the principal purpose of which is to transfer anything of value from the Federal awarding agency or pass-through entity to the non–Federal entity to carry out a public purpose authorized by a law of the United States (see 31 U.S.C. 6101(3)); and not to acquire property or services for the Federal government or pass- through entity's direct benefit or use;
(b) Is distinguished from a grant in that it provides for substantial involvement between the Federal awarding agency or pass-through entity and the non–Federal entity in carrying out the activity contemplated by the Federal award. (c) The term does not include:
(1) A cooperative research and development agreement as defined in 15 U.S.C. 3710a; or (2) An agreement that provides only:
(i) Direct United States Government cash assistance to an individual; (ii) A subsidy;
(iii) A loan;
(iv) A loan guarantee; or
(v) Insurance.
Federal awarding agency means the Federal agency that provides a Federal award directly to a non–Federal entity
Federal award has the meaning, depending on the context, in either paragraph (a) or (b) of this section:
(a)(1) The Federal financial assistance that a non –Federal entity receives directly from a Federal awarding agency or indirectly from a pass-through entity, as described in § 200.101 Applicability; or (2) The cost -reimbursement contract under the Federal A cquisition Regulations that a non– Federal entity receives directly from a Federal awarding agency or indirectly from a pass-through entity, as described in § 200.101 Applicability.
(b) The instrument setting forth the terms and conditions. The instrument is the grant agreement, cooperative agreement, other agreement for assistance covered in paragraph (b) of § 200.40 Federal financial assistance, or the cost-reimbursement contract awarded under the Federal Acquisition Regulations. (c) Federal award does not include other contracts that a Federal agency uses to buy goods or services from a contractor or a contract to operate Federal government owned, contractor operated facilities (GOCOs). (d) See also definitions of Federal financial assistance, grant agreement, and cooperative agreement.
GRAINGER.
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Non–Federal entity means a state, local government, Indian tribe, institution of higher education (IHE), or nonprofit organization that carries out a Federal award as a recipient or subrecipient.
Nonprofit organization means any corporation, trust, association, cooperative, or other organization, not including IHEs, that:
(a) Is operated primarily for scientific, educational, service, charitable, or similar purposes in the public interest; (b) Is not organized primarily for profit; and
(c) Uses net proceeds to maintain, improve, or expand the operations of the organization.
Obligations means, when used in connection with a non– Federal entity's utilization of funds under a Federal award, orders placed for property and services, contracts and subawards made, and similar transactions during a given period that require payment by the non–Federal entity during the same or a future period.
Pass-through entity means a non– Federal entity that provides a subaward to a subrecipient to carry out part of a Federal program.
Recipient means a non–Federal entity that receives a Federal award directly from a Federal awarding agency to carry out an activity under a Federal program. The term recipient does not include subrecipients.
Simplified acquisition threshold means the dollar amount below which a non–Federal entity may purchase property or services using small purchase methods. Non–Federal entities adopt small purchase procedures in order to expedite the purchase of items costing less than the simplified acquisition threshold. The simplified acquisition threshold is set by the Federal Acquisition Regulation at 48 CFR Subpart 2.1 (Definitions) and in accordance with 41 U.S.C. 1908. As of the publication of this part, the simplified acquisition threshold is $250,000, but this threshold is periodically adjusted for inflation. (Also see definition of § 200.67 Micro-purchase.)
Subaward means an award provided by a pass-through entity to a subrecipient for the subrecipient to carry out part of a Federal award received by the pass -through entity. It does not include payments to a contractor or payments to an individual that is a beneficiary of a Federal program. A subaward may be provided through any form of legal agreement, including an agreement that the pass-through entity considers a contract.
Subrecipient means a non–Federal entity that receives a subaward from a pass -through entity to carry out part of a Federal program; but does not include an individual that is a beneficiary of such program. A subrecipient may also be a recipient of other Federal awards directly from a Federal awarding agency.
Termination means the ending of a Federal award, in whole or in part at any time prior to the planned end of period of performance.
The following provisions may be required and apply when Participating Agency expends federal funds for any purchase resulting from this procurement process. Per FAR 52.204 -24 and FAR 52.204- 25, solicitations and resultant contracts shall contain the following provisions.
52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Oct 2020)
The Offeror shall not complete the repre
sentation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services —Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.
(a) Definitions. As used in this provision—
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Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.
(b) Prohibition.
(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115- 232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to—
(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or (ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.
(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115- 232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to— (i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or (ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles. (c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "cover ed telecommunications equipment or services". (d) Representation. The Offeror represents that—
(1) It □ will, □ will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and
(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that— It □ does, □ does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section. (e) Disclosures.
(1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer. (i) For covered equipment—
(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known); (B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and (C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision. (ii) For covered services—
(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or
(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.
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(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:
(i) For covered equipment—
(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known); (B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and (C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision. (ii) For covered services—
(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or
(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.
52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Aug 2020).
(a) Definitions. As used in this clause—
Backhaul means intermediate links between the core network, or backbone network, and the small subnetworks at the edge of the network (e.g., connecting cell phones/towers to the core telephone network). Backhaul can be wireless (e.g., microwave) or wired (e.g., fiber optic, coaxial cable, Ethernet).
Covered foreign country means The People’s Republic of China.
Covered telecommunications equipment or services means– (1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities);
(2) For the purpose of public safety, security of Government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities);
(3) Telecommunications or video surveillance services provided by such entities or using such equipment; or (4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.
Critical technology means–
(1) Defense articles or defense services included on the United States Munitions List set forth in the International Traffic in Arms Regulations under subchapter M of chapter I of title 22, Code of Federal Regulations; (2) Items included on the Commerce Control List set forth in Supplement No. 1 to part 774 of the Export Administration Regulations under subchapter C of chapter VII of title 15, Code of Federal Regulations, and controlled- (i) Pursuant to multilateral regimes, including for reasons relating to national security, chemical and biological weapons proliferation, nuclear nonproliferation, or missile technology; or (ii) For reasons relating to regional stability or surreptitious listening; (3) Specially designed and prepared nuclear equipment, parts and components, materials, software, and technology covered by part 810 of title 10, Code of Federal Regulations (relating to assistance to foreign atomic energy activities); (4) Nuclear facilities, equipment, and material covered by part 110 of title 10, Code of Federal Regulations (relating to export and import of nuclear equipment and material);
(5) Select agents and toxins covered by part 331 of title 7, Code of Federal Regulations, part 121 of title 9 of such Code, or part 73 of title 42 of such Code; or
(6) Emerging and foundational technologies controlled pursuant to section 1758 of the Export Control Reform Act of 2018 (50 U.S.C. 4817).
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Interconnection arrangements means arrangements governing the physical connection of two or more networks to allow the use of another's network to hand off traffic where it is ultimately delivered (e.g., connection of a customer of telephone provider A to a customer of telephone company B) or sharing data and other information resources.
Reasonable inquiry means an inquiry designed to uncover any information in the entity's possession about the identity of the producer or provider of covered telecommunications equipment or services used by the entity that excludes the need to include an internal or third-party audit.
Roaming means cellular communications services (e.g., voice, video, data) received from a visited network when unable to connect to the facilities of the home network either because signal coverage is too weak or because traffic is too high.
Substantial or essential component means any component necessary for the proper function or performance of a piece of equipment, system, or service.
(b) Prohibition.
(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115- 232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. The Contractor is prohibited from providing to the Government any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless an exception at paragraph (c) of this clause applies or the covered telecommunication equipment or services are covered by a waiver described in FAR 4.2104.
(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115 - 232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract, or extending or renewing a contract, with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless an exception at paragraph (c) of this clause applies or the covered telecommunication equipment or services are covered by a waiver desc ribed in FAR 4.2104. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. (c) Exceptions. This clause does not prohibit contractors from providing— (1) A service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or
(2) Telecommunications equipment that cannot route or redirect user data traffic or permit visibility into any user data or packets that such equipment transmits or otherwise handles. (d) Reporting requirement.
(1) In the event the Contractor identifies covered telecommunications equipment or services used as a substantial or essential component of any system, or as critical technology as part of any system, during contract performance, or the Contractor is notified of such by a subcontractor at any tier or by any other source, the Contractor shall report the information in paragraph (d)(2) of this clause to the Contracting Officer, unless elsewhere in this contract are established procedures for reporting the information; in the case of the Department of Defense, the Contractor shall report to the website at https://dibnet.dod.mil. For indefinite delivery contracts, the Contractor shall report to the Contracting Officer for the indefinite delivery contract and the Contracting Officer(s) for any affected order or, in the case of the Department of Defense, identify both the indefinite delivery contract and any affec ted orders in the report provided at https://dibnet.dod.mil. (2) The Contractor shall report the following information pursuant to paragraph (d)(1) of this clause (i) Within one business day from the date of such identification or notification: the contract number; the order number(s), if applicable; supplier name; supplier unique entity identifier (if known); supplier Commercial and Government Entity (CAGE) code (if known); brand; model number (original equipment manufacturer number, manufacturer part number, or wholesaler number); item description; and any readily available information about mitigation actions undertaken or recommended. (ii) Within 10 business days of submitting the information in paragraph (d)(2)(i) of this clause: any further available information about mitigation actions undertaken or recommended. In addition, the Contractor shall describe the efforts it undertook to prevent use or submission of covered telecommunications equipment or services, and any additional efforts that will be incorporated to prevent future use or submission of covered telecommunications equipment or services.
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(e) Subcontracts. The Contractor shall insert the substance of this clause, including this paragraph (e) and excluding paragraph (b)(2), in all subcontracts and other contractual instruments, including subcontracts for the acquisition of commer cial items.
The following certifications and provisions may be required and apply when Participating Agency expends federal funds for any purchase resulting from this procurement process. Pursuant to 2 C.F.R. § 200.326, all contracts, including small purchases, awarded by the Participating Agency and the Participating Agency’s subcontractors shall contain the procurement provisions of Appendix II to Part 200, as applicable.
APPENDIX II TO 2 CFR PART 200
(A) Contracts for more than the simplified acquisition threshold currently set at $250,000, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate.
Pursuant to Federal Rule (A) above, when a Participating Agency expends federal funds, the Participating Agency reserves all rights and privileges under the applicable laws and regulations with respect to this procurement in the event of breach of contract by either party.
Does offeror agree? YES Initials of Authorized Representative of offeror
(B) Termination for cause and for convenience by the grantee or subgrantee including the manner by which it will be effected and the basis for settlement. (All contracts in excess of $10,000) Pursuant to Federal Rule (B) above, when a Participating Agency expends federal funds, the Participating Agency reserves the right to immediately terminate any agreement in excess of $10,000 resulting from this procurement process in the event of a breach or default of the agreement by Offeror as detailed in the terms of the contract.
Does offeror agree? YES Initials of Authorized Representative of offeror
(C) Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of “federally assisted construction contract” in 41 CFR Part 60-1.3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 CFR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 CFR part 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” Pursuant to Federal Rule (C) above, when a Participating Agency expends federal funds on any federally assisted construction contract, the equal opportunity clause is incorporated by reference herein.
Does offeror agree to abide by the above? YES Initials of Authoriz ed Representative of offeror
(D) Davis-Bacon Act, as amended (40 U.S.C. 3141- 3148). When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by non -Federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non - Federal entity must report all suspected or reported violations to the Federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti -Kickback” Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, “Contractors and Subcontractors on Public Building or Public Work KW
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Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency.
Pursuant to Federal Rule (D) above, when a Participating Agency expends federal funds during the term of an award for all contracts and subgrants for construction or repair, offeror will be in compliance with all applicable Davis-Bacon Act provisions.
Does offeror agree? Cannot certify compliance absent opportunity specific information Initials of Authorized Representative of offeror
(E) Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable, all contracts awarded by the non-Federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5).
Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence.
Pursuant to Federal Rule (E) above, when a Participating Agency expends federal funds, offeror certifies that offeror will be in compliance with all applicable provisions of the Contract Work Hours and Safety Standards Act during the term of an award for all contracts by Participating Agency resulting from this procurement process.
Does offeror agree? Cannot certify compliance absent opportunity specific information Initials of Authorized Representative of offeror
(F) Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition of “funding agreement” under 37 CFR §401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “ funding agreement,” the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency.
Pursuant to Federal Rule (F) above, when federal funds are expended by Participating Agency, the offeror certifies that during the term of an award for all contracts by Participating Agency resulting from this procurement process, the offeror agrees to comply with all applicable requirements as referenced in Federal Rule (F) above.
Does offeror agree? YES Initials of Authorized Representativ e of offeror
(G) Clean Air Act (42 U.S.C. 7401- 7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as amended—Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non - Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA)
In the event Federal Transit Administration (FTA) or Department of Transportation (DOT) funding is used by Participating Public Agency, Offeror also agrees to include Clean Air and Clean Water requirements in each subcontract exceeding $100,000 financed in whole or in part with Federal assistance provided by FTA.
Pursuant to Federal Rule (G) above, when federal funds are expended by Participating Agency, the offeror certifies that during the term of an award for all contracts by Participating Agency member resulting from this procurement process, the offeror agrees to comply with all applicable requirements as referenced in Federal Rule (G) above.
Does offeror agree? YES Initials of Authorized Representative of offeror KW
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(H) Debarment and Suspension (Executive Orders 12549 and 12689)—A contract award (see 2 CFR 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the Executive Office of the President Office of Management and Budget (OMB) guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549.
Pursuant to Federal Rule (H) above, when federal funds are expended by Participating Agency, the offeror certifies that during the term of an award for all contracts by Participating Agency resulting from this procurement process, the offeror certifies that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency. If at any time during the term of an award the offeror or its pri ncipals becomes debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency, the offeror will notify the Participating Agency.
Does offeror agree? YES Initials of Authorized Representati ve of offeror
(I) Byrd Anti-Lobbying Amendment (31 U.S.C. 1352) —Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non- Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award.
Pursuant to Federal Rule (I) above, when federal funds are expended by Participating Agency, the offeror certifies that during the term and after the awarded term of an award for all contracts by Participating Agency resulting from this procurement process , the offeror certifies that it is in compliance with all applicable provisions of the Byrd Anti-Lobbying Amendment (31 U.S.C. 1352).
The undersigned further certifies that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," in accordance with its instructions.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or ente red into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Titl e 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
(3) The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such subrecipients shall certify and disclose accordingly.
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RECORD RETENTION REQUIREMENTS FOR CONTRACTS INVOLVING FEDERAL FUNDS When federal funds are expended by Participating Agency for any contract resulting from this procurement process, offeror certifies that it will comply with the record retention requirements detailed in 2 CFR § 200.333. The offeror further certifies that offeror will retain all records as required by 2 CFR § 200.333 for a period of three years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.
Does offeror agree? YES Initials of Authorized Representat ive of offeror
CERTIFICATION OF COMPLIANCE WITH THE ENERGY POLICY AND CONSERVATION ACT
When Participating Agency expends federal funds for any contract resulting from this procurement process, offeror certifies that it will comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energ y conservation plan issued in compliance with the Energy Policy and Conservation Act (42 U.S.C. 6321 et seq.; 49 C.F.R. Part 18).
Does offeror agree? YES Initials of Authorized Representativ e of offeror
CERTIFICATION OF COMPLIANCE WITH BUY AMERICA PROVISIONS
To the extent purchases are made with Federal Highway Administration, Federal Railroad Administration, or Federal Transit Administration funds, offeror certifies that its products comply with all applicable provisions of the Buy America Act and agrees to provide such certification or applicable waiver with respect to specific products to any Participating Agency upon request.
Purchases made in accordance with the Buy America Act must still follow the applicable procurement rules calling for free and open competition. Additionally:
(1) The Contractor agrees to comply with 49 USC 5323(j) and 49 CFR Part 661, which provide that federal funds may not be obligated unless steel, iron and manufactured products used in FTA -funded projects are produced in the United States, unless a waiver has been granted by FTA or the product is subject to a general waiver. General waivers are listed in 49 CFR 661.7.A general public interest waiver from the Buy America requirements applies to microprocessors, computers, microcomputers, software or other such devices, which are used solely for the purpose of processing or storing data. This general waiver does not extend to a product or device that merely contains a microprocessor or microcomputer and is not used solely for the purpose of processing or storing data. Separate requirements for rolling stock are set out at 5323(j)(2)(C) and 49 CFR 661.11.
(2) A bidder or offeror must submit to the FTA recipient the appropriate Buy America certification with all bids on FTA - funded contracts, except those subject to a general waiver. Bids or offers that are not accompanied by a completed Buy America certification must be rejected as nonresponsive. This requirement does not apply to lower tier subcontractors.
The following certificates titled FTA and DOT Buy America Certification should be completed and returned with the response as part of FTA and DOT requirements.
FEDERAL TRASIT ADMINISTRATION (FTA) AND DEPARTMENT OF TRANSPORTATION (DOT) - BUY AMERICA: CERTIFICATION REQUIREMENT FOR PROCUREMENTOF ROLLING STOCK
CERTIFICATE OF COMPLIANCE
(select one of the two options, NOT BOTH)
Certificate of Compliance with 49 USC §5323(j)
The proposer hereby certifies that it will comply with the requirements of 49 U.S.C. 5323(j), and the applicable regulations of 49 CFR 661.11.
Check for YES:
OR
Certificate of Non-Compliance with 49 USC §5323(j)
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The proposer hereby certifies that it cannot comply with the requirements of 49 U.S.C. 5323(j), but may qualify for an exception to the requirement consistent with 49 U.S.C. 5323(j)(2)(C), and the applicable regulations in 49 CFR 661.7.
Check for YES: Cannot certify compliance absent opportunity specific information.
FEDERAL TRASIT ADMINISTRATION (FTA) AND DEPARTMENT OF TRANSPORTATION (DOT) - BUY AMERICA: CERTIFICATION REQUIREMENT FOR PROCUREMENT OF STEEL OR MANUFACTURED PRODUCTS CERTIFICATE OF COMPLIANCE (select one of the two options, NOT BOTH) Certificate of Compliance with 49 USC §5323(j)(1)
The proposer hereby certifies that it will comply with the requirements of 49 U.S.C. 5323(j)(1), and the applicable regulations in 49 CFR part 661.
Check for YES:
OR
Certificate of Non-Compliance with 49 USC §5323(j)(1)
The proposer hereby certifies that it cannot comply with the requirements of 49 U.S.C. 5323(j), but it may qualify for an exception to the requirement pursuant to 49 U.S.C. 5323(j)(2), as amended, and the applicable regulations in 49 CFR 661.7.
Check for YES: Cannot certify compliance absent opportunity specific information.
Does offeror agree? YES Initials of Authorized Representative of offeror Offeror’s Name: W.W. Grainger, Inc.
Address, City, State, and Zip Code: 100 Grainger Parkway, Lake Forest, IL 60045 Phone Number: 800-472-4643
Fax Number: NA
Printed Name and Title of Authorized Representative: Ken White Email Address: [email protected]
Signature of Authorized Representative:
Date: 03/28/24
CERTIFICATION OF ACCESS TO RECORDS – 2 C.F.R. § 200.336
Offeror agrees that the Inspector General of the Agency or any of their duly authorized representatives shall have access to any documents, papers, or other records of offeror that are pertinent to offeror’s discharge of its obligations under the Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to offeror’s personnel for the purpose of interview and discussion relating to such documents.
Does offeror agree? YES Initials of Authorized Representative of offeror
CERTIFICATION OF APPLICABILITY TO SUBCONTRACTORS
Offeror agrees that all contracts it awards pursuant to the Contract shall be bound by the foregoing terms and conditions.
Does offeror agree? YES Initials of Authorized Representative of offeror
COMMUNITY DEVELOPMENT BLOCK GRANTS
Purchases made under this contract may be partially or fully funded with federal grant funds. Funding for this work may include Federal Funding sources, including Community Development Block Grant (CDBG) funds from the U.S. Department of Housing and Urban Development. When such funding is provided, Offeror shall comply with all terms, conditions and requirements enumerated by the grant funding source, as well as requirements of the State statutes for which the contract is utilized, whichever KW
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is the more restrictive requirement. When using Federal Funding, Offeror shall comply with all wage and latest reporting provisions of the Federal Davis-Bacon Act. HUD-4010 Labor Provisions also applies to this contract.
Does offeror agree? YES Initials of Authorized Repre sentative of offeror
Offeror agrees to comply with all federal, state, and local laws, rules, regulations and ordinances, as applicable. It is further acknowledged that offeror certifies compliance with all provisions, laws, acts, regulations, etc. as specifically noted above.
Please see Letter of Clarification.
Offeror’s Name:
W.W. Grainger, Inc.
Address, City, State, and Zip Code:
100 Grainger Parkway, Lake Forest, IL 60045
Phone Number: 800-472-4643 Fax Number: NA
Printed Name and Title of Authorized Representative:
Ken White, National Government Sales Manager
Email Address:
Signature of Authorized Representative: Date: 3/28/24
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FEMA AND ADDITIONAL FEDERAL FUNDING SPECIAL CONDITIONS
Awarded Supplier(s) (also referred to as Contractors) may need to respond to events and losses where products and services are needed for the immediate and initial response to emergency situations such as, but not limited to, water damage, fire damage, vandalism cleanup, biohazard cleanup, sewage decontamination, deodorization, and/or wind damage during a disaster or emergency situation. By submitting a proposal, the Supplier is accepted these FEMA and Additional Federal Funding Special Conditions required by the Federal Emergency Management Agency (FEMA) and other federal entities.
“Contract” in the below pages under FEMA AND ADDITIONAL FEDERAL FUNDING SPECIAL CONDITIONS is also referred to and defined as the “Master Agreement”.
“Contractor” in the below pages under FEMA AND ADDITIONAL FEDERAL FUNDING SPECIAL CONDITIONS is also referred to and defined as “Supplier” or “Awarded Supplier”.
Conflicts of Interest
No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by a FEMA award if he or she has a real or apparent conflict of interest. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of these parties, has a financial or other interest in or a tangible personal benefit from a firm considered for award. 2 C.F.R. § 200.318(c)(1); See also Standard Form 424D, ¶ 7; Standard Form 424B, ¶ 3. i. FEMA considers a “financial interest” to be the potential for gain or loss to the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of these parties as a result of the particular procurement. The prohibited financial interest may arise from ownership of certain financial instruments or investments such as stock, bonds, or real estate, or from a salary, indebtedness, job offer, or similar interest that might be affected by the particular procurement. ii. FEMA considers an “apparent” conflict of inte rest to exist where an actual conflict does not exist, but where a reasonable person with knowledge of the relevant facts would question the impartiality of the employee, officer, or agent participating in the procurement. c. Gifts. The officers, employees, and agents of the Participating Public Agency nor the Participating Public Agency (“NFE”) must neither solicit nor accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. However, NFE’s may set standards for situations in which the financial interest is de minimus, not substantial, or the gift is an unsolicited item of nominal value. 2 C.F.R. § 200.318(c)(1). d. Violations. The NFE’s written standards of conduct must provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents of the NFE. 2 C.F.R. § 200.318(c)(1). For example, the penalty for a NFE’s employee may be dismissal, and the penalty for a contractor might be the termination of the contract.
Contractor Integrity
A contractor must have a satisfactory record of integrity and business ethics. Contractors that are debarred or suspended, as described in and subject to the debarment and suspension regulations implementing Executive Order 12549, Debarment and Suspension (1986) and Executive Order 12689, Debarment and Suspension (1989) at 2 C.F.R. Part 180 and the Department of Homeland Security’s regulations at 2 C.F.R.
Part 3000 (Non-procurement Debarment and Suspension), must be rejected and cannot receive contract awards at any level.
Notice of Legal Matters Affecting the Federal Government In the event FTA or DOT funding is used by Participating Public Agency, Contractor agrees to:
1) The Contractor agrees that if a current or prospective legal matter that may affect the Federal Government emerges, the Contractor shall promptly notify the Participating Public Agency of the legal matter in accordance with 2 C.F.R. §§ 180.220 and 1200.220.
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2) The types of legal matters that require notification include, but are not limited to, a major dispute, breach, default, litigation, or naming the Federal Government as a party to litigation or a legal disagreement in any forum for any reason.
3) The Contractor further agrees to include the above clause in each subcontract, at every tier, financed in whole or in part with Federal assistance provided by the FTA.
Public Policy
A contractor must comply with the public policies of the Federal Government and state, local government, or tribal government. This includes, among other things, past and current compliance with the:
a. Equal opportunity and nondiscrimination laws
b. Five affirmative steps described at 2 C.F.R. § 200.321(b) for all subcontracting under contracts supported by FEMA financial assistance; and FEMA Procurement Guidance June 21, 2016 Page IV- 7 c. Applicable prevailing wage laws, regulations, and executive orders
Affirmative Steps
For any subcontracting opportunities, Contractor must take the following Affirmative steps:
1. Placing qualified small and minority businesses and women's business enterprises on solicitation lists;
2. Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources;
3. Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises;
4. Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women's business enterprises; and
5. Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce.
Prevailing Wage Requirements
When applicable, the awarded Contractor (s) and any and all subcontractor(s) agree to comply with all laws regarding prevailing wage rates including the Davis -Bacon Act, applicable to this solicitation and/or Participating Public Agencies. The Participating Public Agency shall notify the Contractor of the applicable pricing/prevailing wage rates and must apply any local wage rates requested. The Contractor and any subcontractor(s) shall comply with the prevailing wage rates set by the Participating Public Agency.
Federal Requirements
If products and services are issued in response to an emergency or disaster recovery the items below, located in this FEMA Special Conditions section of the Federal Funds Certifications, are activated and required when federal funding may be utilized.
2 C.F.R. § 200.326 and 2 C.F.R. Part 200, App
endix II, Required Contract Clauses
1. CONTRACT REMEDIES
Contracts for more than the federal simplified acquisition threshold (SAT), the dollar amount below which an NFE may purchase property or services using small purchase methods, currently set at $250,000 for procurements made on or after June 20, 2018,4 must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms and must provide for sanctions and penalties as appropriate.
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1.1 Applicability
This contract provision is required for contracts over the SAT, currently set at $250,000 for procurements made on or after June 20, 2018. Although not required for contracts at or below the SAT, FEMA suggests including a remedies provision.
1.2 Additional Considerations
For FEMA’s Assistance to Firefighters Grant (AFG) Program, recipients must include a penalty clause in all contracts for any AFG -funded vehicle, regardless of dollar amount. In that situation, the contract must include a clause addressing that non-delivery by the contract’s specified date or other vendor nonperformance will require a penalty of no less than $100 per day until such time that the vehicle, compliant with the terms of the contract, has been accepted by the recipient. This penalty clause should, however, account for force majeure or acts of God. AFG recipients should refer to the applicable year’s Notice of Funding Opportunity (NOFO) for additional information, which can be accessed at FEMA.gov.
2. TERMINATION FOR CAUSE AND CONVENIENCE
a. Standard. All contracts in excess of $10,000 must address termination for cause and for convenience by the non-Federal entity, including the manner by which it will be effected and the basis for settlement. See 2 C.F.R. Part 200, Appendix II(B).
b. Applicability. This requirement applies to all FEMA grant and cooperative agreement programs.
3. EQUAL EMPLOYMENT OPPORTUNITY
When applicable:
a. Standard. Except as otherwise provided under 41 C.F.R. Part 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-1.3 must include the equal opportunity cl ause provided under 41 C.F.R. § 60- 1.4(b), in accordance with Executive Order 11246, Equal Employment Opportunity (30 Fed. Reg. 12319, 12935, 3 C.F.R. Part, 1964-1965 Comp., p.
339), as amended by Executive Order 11375, Amending Executive Order 11246 Relating to Equal Employment Opportunity, and implementing regulations at 41 C.F.R. Part 60 (Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of
Labor). See 2 C.F.R. Part 200, Appendix II(C).
b. Key Definitions.
i. Federally Assisted Construction Contract. The regulation at 41 C.F.R. § 60-
1.3 defines a “federally assisted construction contract” as any agreement or modification thereof between any applicant and a person for construction work which is paid for in whole or in part with funds obtained from the Government or borrowed on the credit of the Government pursuant to any Federal program involving a grant, contract, loan, insurance, or guarantee, or undertaken pursuant to any Federal program involving such grant, contract, loan, insurance, or guarantee, or any application or modification thereof approved by the Government for a grant, contract, GRAINGER.
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loan, insurance, or guarantee under which the applicant itself participates in the construction work.
ii. Construction Work. The regulation at 41 C.F.R. § 60-1.3 defines “construction work” as the construction, rehabilitation, alteration, conversion, extension, demolition or repair of buildings, highways, or other changes or improvements to real property, including facilities providing utility services. The term also includes the supervision, inspection, and other onsite functions incidental to the actual construction.
c. Applicability. This requirement applies to all FEMA grant and cooperative agreement programs.
d. Required Language. The regulation at 41 C.F.R. Part 60-1.4(b) requires the insertion of the following contract clause.
During the performance of this contrac t, the contractor agrees as follows:
(1) The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following:
Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.
(2) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. (3) The contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the contractor' s legal duty to furnish information.
(4) The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the contractor's commitments under this section and shall post copies of the notice in conspicuous places available to employees and applicants for employment.
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24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. (6) The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders.
(7) In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. (8) The contractor will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (8) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance:
Provided, however, that in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency, the contractor may request the United States to enter into such litigation to protect the interests of the United States.
The applicant further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction work: Provided, That if the applicant so participating is a State or local government, the above equal opportunity clause is not applicable to any agency, instrumentality or subdivision of such government which does not participate in work on or under the contract.
The applicant agrees that it will assist and cooperate actively with the administering agency and the Secretary of Labor in obtaining the compliance of contractors and subcontractors with the equal opportunity clause and the rules, regulations, and relevant orders of the Secretary of Labor, that it will furnish the administering agency and the Secretary of Labor such information as they may require for the supervision of such compliance, and that it will otherwise assist the administering agency in the discharge of the agency's primary responsibility for securing compliance.
The applicant further agrees that it will refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965, with a contractor debarred from, or who has not demonstrated eligibility for, Government contracts and federally assisted construction contracts pursuant to the Executive Order and will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the administering agency or the Secretary of Labor pursuant to Part II, Subpart D of the Executive Order. In addition, the applicant agrees that if it fails or refuses to comply with these undertakings, the administering agency may take any or all of the following actions: Cancel, terminate, or GRAINGER.
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suspend in whole or in part this grant (contract, loan, insurance, guarantee); refrain from extending any further assistance to the applicant under the program with respect to which the failure or refund occurred until satisfactory assurance of future compliance has been received from such applicant; and refer the case to the Department of Justice for appropriate legal proceedings.
4. DAVIS-BACON ACT
a. Standard. All prime construction contracts in excess of $2,000 awarded by non- Federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. §§ 3141- 3144 and 3146-3148) as supplemented by Department of Labor regulations at 29 C.F.R. Part 5 (Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction). See 2 C.F.R. Part 200, Appendix II(D). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week.
b. Applicability. The Davis -Bacon Act applies to the Emergency Management Preparedness Grant Program, Homeland Security Grant Program, Nonprofit Security Grant Program, Tribal Homeland Security Grant Program, Port Security Grant Program, and Transit Security Grant Program.
c. Requirements. If applicable, the non-federal entity must do the following:
i. The non-Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non- Federal entity must report all suspected or reported violations to the Federal awarding agency.
ii. Additionally, pursuant 2 C.F.R. Part 200, Appendix II(D), contracts subject to the Davis- Bacon Act, must also include a provision for compliance with the Copeland “Anti - Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations at 29 C.F.R. Part 3 (Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States). The Copeland Anti- Kickback Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non- Federal entity must report all suspected or reported violations to FEMA.
iii. Include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 3141- 3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and AssistedConstruction”).
Suggested Language. The following provides a s ample contract clause:
Compliance with the Davis-Bacon Act.
a. All transactions regarding this contract shall be done in compliance with the Davis-Bacon Act (40 U.S.C. 3141- 3144, and GRAINGER.
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3146-3148) and the requirements of 29 C.F.R. pt. 5 as may be applicable. The contractor shall comply with 40 U.S.C. 3141 - 3144, and 3146-3148 and the requirements of 29 C.F.R. pt. 5 as applicable.
b. Contractors are required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor.
c. Additionally, contractors are required to pay wages not less than once a week.
5. COPELAND ANTI-KICKBACK ACT
a. Standard. Recipient and subrecipient contracts must include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). b. Applicability. This requirement applies to all contracts for construction or repair work above $2,000 in situations where the Davis-Bacon Act also applies. It DOES NOT apply to the FEMA Public Assistance Program.
c. Requirements. If applicable, the non -federal entity must include a provision for compliance with the Copeland “Anti -Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations at 29 C.F.R. Part 3 (Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States). Each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled.
The non-Federal entity must report all suspected or reported violations to FEMA. Additionally, in accordance with the regulation, each contractor and subcontractor must furnish each week a statement with respect to the wages paid each of its employees engaged in work covered by the Copeland Anti- Kickback Act and the Davis Bacon Act during the preceding weekly payroll period. The report shall be delivered by the contractor or subcontractor, within seven days after the regular payment date of the payroll period, to a representative of a Federal or State agency in charge at the site of the building or work.
Sample Language. The following provides a sample
contract clause:
Compliance with the Copeland “Anti-Kickback” Act.
a. Contractor. The contractor shall comply with 18 U.S.C. §874, 40 U.S.C. § 3145, and the requirements of 29 C.F.R. pt. 3 as may be applicable, which are incorporated by reference into this contract.
b. Subcontracts. The contractor or subcontractor shall insert in any subcontracts the clause above and such other clauses as FEMA may by appropriate instructions require, and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for the compliance by any subcontractor or lower tier subcontractor with all of these contract clauses.
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c. Breach. A breach of the contract clauses above may be grounds for termination of the contract, and for debarment as a contractor and subcontractor as provided in 29 C.F.R. §5.12.”
6. CONTRACT WORK HOURS AND SAFETY STANDARDSACT
a. Standard. Where applicable (see 40 U.S.C. §§ 3701-3708), all contracts awarded by the non - Federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations at 29 C.F.R. Part 5. See 2 C.F.R. Part 200, Appendix II(E). Under 40 U.S.C. § 3702, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week.
Further, no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous, or dangerous.
b. Applicability. This requirement applies to all FEMA contracts awarded by the non- federal entity in excess of $100,000 under grant and cooperative agreement programs that involve the employment of mechanics or laborers. It is applicable to construction work. These requirements do not apply to the purchase of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence.
c. Suggested Language . The regulation at 29 C.F.R. § 5.5(b) provides contract clause language concerning compliance with the Contract Work Hours and Safety Standards Act. FEMA suggests including the following contract clause:
Compliance with the Contract Work Hours and Safety S tandards Act.
(1) Overtime requirements. No contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one -half times the basic rate of pay for all hours worked in excess of forty hours in suchworkweek.
(2) Violation; liability for unpaid wages; liquidated damages. In the event of any violation of the clause set forth in paragraph (b)(1) of this section the contractor and any subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such contractor and subcontractor shall be liable to the United States (in the case of work done under contract for the District of Columbia or a territory, to such District or to such territory), for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in paragraph (b)(1) of this section, in the sum of
$27 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph (b)(1) of this section. (3) Withholding for unpaid wages and liquidated damages. The Federal agency or GRAINGER.
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loan/grant recipient shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the contractor or subcontractor under any such contract or any other Federal contract with the same prime contractor, or any other federally -assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the same prime contractor, such sums as may be determined to be necessary to satisfy any liabilities of such contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in paragraph (b)(2) of this section.
(4) Subcontracts. The contractor or subcontractor shall insert in any subcontracts the clauses set forth in paragraph (b)(1) through (4) of this section and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in paragraphs (b)(1) through (4) of this section.
7. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT ORAGREEMENT a. Standard. If the FEMA award meets the definition of “funding agreement” under 37C.F.R. § 401.2(a) and the non-Federal entity wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the non- Federal entity must comply with the requirements of 37 C.F.R. Part 401 (Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements), and any implementing regulations issued by FEMA. See 2 C.F.R. Part 200, Appendix II(F).
b. Applicability. This requirement applies to “funding agreements,” but it DOES NOT apply to the Public Assistance, Hazard Mitigation Grant Program, Fire Management Assistance Grant Program, Crisis Counseling Assistance and Training Grant Program, Disaster Case Management Grant Program, and Federal Assistance to Individuals and Households – Other Needs Assistance Grant Program, as FEMA awards under these programs do not meet the definition of “funding agreement.”
c. Funding Agreements Definition. The regulation at 37 C.F.R. § 401.2(a) defines “funding agreement” as any contract, grant, or cooperative agreement entered into between any Federal agency, other than the Tennessee Valley Authority, and any contractor for the performance of experimental, developmental, or research work funded in whole or in part by the Federal government. This term also includes any assignment, substitution of parties, or subcontract of any type entered into for the performance of experimental, developmental, or research work under a funding agreement as defined in the first sentence of this paragraph.
8. CLEAN AIR ACT AND THE FEDERAL WATER POLLUTION CONTROL ACT a. Standard. If applicable, contracts must contain a provision that requires the contractor to agree to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act (42 U.S.C. §§ 7401-7671q.) and the Federal Water Pollution Control Act as amended (33 U.S.C. §§ 1251-1387). Violations must be reported to FEMA and the Regional Office of the Environmental Protection Agency. See 2 C.F.R. Part 200, Appendix II(G).
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b. Applicability. This requirement applies to contracts awarded by a non- federal entity of amounts in excess of $150,000 under a federal grant.
c. Suggested Language. The following provides a sample contract clause.
Clean Air Act
1. The contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. § 7401 et seq.
2. The contractor agrees to report each violation to the Participating Public Agency and understands and agrees that the Participating Public Agency will, in turn, report each violation as required to assure notification to the Federal Emergency Management Agency, and the appropriate Environmental Protection Agency Regional Office.
3. The contractor agrees to include these requirements in each subcontract exceeding $150,000 financed in whole or in part with Federal assistance provided by FEMA.
Federal Water Pollution Control Act
1. The contractor agrees to comply with all applicablestandards, orders, or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq.
2. The contractor agrees to report each violation to the Participating Public Agency and understands and agrees that the Participating Public Agency will, in turn, report each violation as required to assure notification to the Federal Emergency Management Agency, and the appropriate Environmental Protection Agency Regional Office.
3. The contractor agrees to include these requirements in each subcontract exceeding $150,000 financed in whole or in part with Federal assistance provided byFEMA.
9. DEBARMENT AND SUSPENSION
a. Standard. Non -Federal entities and contractors are subject to the debarment and suspension regulations implementing Executive Order 12549, Debarment and Suspension (1986) and Executive Order 12689, Debarment and Suspension (1989) at 2 C.F.R. Part 180 and the Department of Homeland Securi ty’s regulations at 2 C.F.R. Part 3000 (Non-procurement Debarment and Suspension).
b. Applicability. This requirement applies to all FEMA grant and cooperative agreement programs.
c. Requirements.
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i. These regulations restrict awards, subawards, and contracts with certain parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in Federal assistance programs and activities. See 2 C.F.R. Part 200, Appendix II(H); and 2 C.F.R. § 200.213. A contract award must not be made to parties listed in the SAM Exclusions. SAM Exclusions is the list maintained by the General Services Administration that contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. SAM exclusions can be accessed at www.sam.gov. See 2 C.F.R. § 180.530.
ii. In general, an “excluded” party cannot receive a Federal grant award or a contract within the meaning of a “covered transaction,” to include subawards and subcontracts. This includes parties that receive Federal funding indirectly, such as contractors to recipients and subrecipients. The key to the exclusion is whether there is a “covered transaction,” which is any non -procurement transaction (unless excepted) at either a “primary” or “secondary” tier. Although “covered transactions” do not include contract s awarded by the Federal Government for purposes of the non -procurement common rule and DHS’s implementing regulations, it does include some contracts awarded by recipients and subrecipients.
iii. Specifically, a covered transaction includes the following contracts for goods or services:
1. The contract is awarded by a recipient or subrecipient in the amount of at least $25,000.
2. The contract requires the approval of FEMA, regardless of amount.
3. The contract is for federally-required audit services.
4. A subcontract is also a covered transaction if it is awarded by the contractor of a recipient or subrecipient and requires either the approval of FEMA or is in excess of$25,000.
d. Suggested Language. The following provides a debarment and suspension clause. It incorporates an optional method of verifying that contractors are not excluded or disqualified.
Suspension and Debarment
(1) This contract is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000.
As such, the contractor is required to verify that none of the contractor’s principals (defined at 2 C.F.R. § 180.995) or its affiliates (defined at 2 C.F.R. § 180.905) are excluded (defined at 2 C.F.R. § 180.940) or disqualified (defined at 2 C.F.R. § 180.935).
(2) The contractor must comply with 2 C.F.R. pt. 180, subpart C and2 C.F.R. pt. 3000, subpart C, and must include a requirement to comply with these regulations in any lower tier covered transaction it enters into.
(3) This certification is a material representation of fact relied upon by the Participating GRAINGER.
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Public Agency. If it is later determined that the contractor did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, in addition to remedies available to the Participating Public Agency, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment.
(4) The bidder or proposer agrees to comply with the requirements of 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C while this offer is valid and throughout the period of any contract that may arise from this offer. The bidder or proposer further agrees to include a provision requiring such compliance in its lower tier covered transactions.
10. BYRD ANTI-LOBBYING AMENDMENT
a. Standard. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, officer or employee of Congress, or an employee of a Member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. § 1 352. FEMA’s regulation at 44 C.F.R. Part 18 implements the requirements of 31 U.S.C. § 1352 and provides, in Appendix A to Part 18, a copy of the certification that is required to be completed by each entity as described in 31 U.S.C. § 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the Federal awarding agency.
b. Applicability. This requirement applies to all FEMA grant and cooperative agreement programs.
Contractors that apply or bid for a contract of $100,000 or more under a federal grant must file the required certification. See 2 C.F.R. Part 200, Appendix II(I); 31 U.S.C. § 1352; and 44 C.F.R. Part 18.
c. Suggested Language.
Byrd Anti-Lobbying Amendment, 31 U.S.C. § 1352 ( as amended)
Contractors who apply or bid for an award of $100,000 or more shall file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, officer or employee of Congress, or an employee of a Member of Congress in connection with obtaining any Federal contract, grant, or any other award covered by 31 U.S.C. § 1352.
Each tier shall also disclose any lobbying with non- Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the recipient who in turn will forward the certification(s) to the awarding agency.
d. Required Certification. If applicable, contractors must sign and submit to the non-federal entity the following certification.
APPENDIX A, 44 C.F.R. PART 18 – CERTIFICAT ION REGARDING LOBBYING Certification for Contracts, Grants, Loans, and Cooperative Agreements GRAINGER.
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The undersigned certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form- LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.
3. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
The Contractor, W.W. Grainger, Inc. , c ertifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31 U.S.C. Chap. 38, Administrative Remedies for False Claims and Statements, apply to this certification and disclosure, if any.
Signature of Contractor’s Authorized
Official
Ken White, National Government Sales Manager
Name and Title of Contractor’s Authorized Official
3/28/24
Date
GRAINGER.
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11. PROCUREMENT OF RECOVERED MATERIALS
a. Standard. A non-Federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. See 2 C.F.R. Part 200, Appendix II(J); and 2 C.F.R. § 200.322.
b. Applicability. This requirement applies to all contracts awarded by a non- federal entity under FEMA grant and cooperative agreement programs.
c. Requirements. The requirements of Section 6002 include procuring only items designated in guidelines of the EPA at 40 C.F.R. Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds
$10,000 or the value of the quantity acquired by the precedi ng fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.
d. Suggested Language.
i. In the performance of this contract, the Contractor shall make maximum use of products containing recovered materials that are EPA-designated items unless the product cannot be acquired—
1. Competitively within a timeframe providing for compliance with the contract performance schedule;
2. Meeting contract performance requirements; or
3. At a reasonable price.
ii. Information about this requirement, along with the list of EPA- designated items, is available at EPA’s Comprehensive Procurement Guidelines web site, https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program.
iii. The Contractor also agrees to comply with all other applicable requirements of Section 6002 of the Solid Waste Disposal Act.”
12. DOMESTIC PREFERENCES FOR PROCUREMENTS
As appropriate, and to the extent consistent with law, CONTRACTOR should, to the greatest extent practicable under a federal award, provide a preference for the purchase, acquisition, or use of goods, products or materials produced in the United States. This includes, but is not limited to, iron, aluminum, steel, cement, and other manufactured products.
Applicability For purchases in support of FEMA decla rations and awards issued on or after November 12, 2020, all FEMA recipients and subrecipients are required to include in all contracts and purchase orders for work or products a contract provision encouraging domestic preference for procurements.
Domestic Preference for Procurements As appro priate, and to the extent consistent with law, the contractor should, to the greatest extent practicable, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States. This includes, but is not limited to iron, aluminum, steel, cement, and other manufactured products. For purposes of this clause: Produced in the United States means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States. Manufactured products mean items and construction materials composed in whole or in part of non -ferrous metals such as aluminum; plastics and polymer-based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber; and lumber.”
13. ACCESS TO RECORDS
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a. Standard. All recipients, subrecipients, successors, transferees, and assignees must acknowledge and agree to comply with applicable provisions governing DHS access to records, accounts, documents, information, facilities, and staff. Recipients must give DHS/FEMA access to, and the right to examine and copy, records, accounts, and other documents and sources of information related to the federal financial assistance award and permit access to facilities, personnel, and other individuals and information as may be necessary, as required by DHS regulations and other applicable laws or program guidance. See DHS Standard Terms and Conditions: Version 8.1 (2018). Additionally, Section 1225 of the Disaster Recovery Reform Act of 2018 prohibits FEMA from providing reimbursement to any state, local, tribal, or territorial government, or private non -profit for activities made pursuant to a contract that purports to prohibit audits or internal reviews by the FEMA administrator or Comptroller General.
Access to Records. The following access t o records requirements apply to this contract:
i. The Contractor agrees to provide Participating Public Agency, the FEMA Administrator, the Comptroller General of the United States, or any of their authorized representatives access to any books, documents, papers, and records of the Contractor which are directly pertinent to this contract for the purposes of making audits, examinations, excerpts, and transcriptions. ii. The Contractor agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed. iii. The Contractor agrees to provide the FEMA Administrator or his authorized representatives access to construction or other work sites pertaining to the work being completed under the contract.
iv. In compliance with the Disaster Recovery Act of 2018, the Participating Public Agency and the Contractor acknowledge and agree that no language in this contract is intended to prohibit audits or internal reviews by the FEMA Administrator or the Comptroller General of the United States.
14. CHANGES
a. Standard. To be eligible for FEMA assistance under the non-Federal entity’s FEMA grant or cooperative agreement, the cost of the change, modification, change order, or constructive change must be allowable, allocable, within the scope of its grant or cooperative agreement, and reasonable for the completion of project scope.
b. Applicability. FEMA recommends, therefore, that a non -Federal entity include a changes clause in its contract that describes how, if at all, changes can be made by either party to alter the method, price, or schedule of the work without breaching the contract. The language of the clause may differ depending on the nature of the contract and the end-item procured.
15. DHS SEAL, LOGO, AND FLAGS
a. Standard. Recipients must obtain permission prior to using the DHS seal(s), logos, crests, or reproductions of flags or likenesses of DHS agency officials. See DHS Standard Terms and Conditions:
Version 8.1 (2018).
b. Applicability. FEMA recommends that all non-Federal entities place in their contracts a provision that a contractor shall not use the DHS seal(s), logos, crests, or reproductions of flags or likenesses of DHS agency officials without specific FEMA pre-approval.
c. “The contractor shall not use the DHS seal(s), logos, crests, or reproductions of flags or likenesses of DHS agency officials without specific FEMA pre-approval.
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16. COMPLIANCE WITH FEDERAL LAW, REGULATIONS, AND EXECUTIVE ORDERS a. Standard. The recipient and its contractors are required to comply with all Federal laws, regulations, and executive orders.
b. Applicability. FEMA recommends that all non -Federal entities place into their contracts an acknowledgement that FEMA financial assistance will be used to fund the contract along with the requirement that the contractor will comply with all applicable Federal law, regulations, executive orders, and FEMA policies, procedures, and directives.
c. “This is an acknowledgement that FEMA financial assistance will be used to fund all or a portion of the contract. The contractor will comply with all applicable Federal law, regulations, executive orders, FEMA policies, procedures, and directives.”
17. NO OBLIGATION BY FEDERAL GOVERNMENT
a. Standard. FEMA is not a party to any transaction between the recipient and its contractor. FEMA is not subject to any obligations or liable to any party for any matter relating to the contract.
b. Applicability. FEMA recommends that the non-Federal entity include a provision in its contract that states that the Federal Government is not a party to the contract and is not subject to any obligations or liabilities to the non-Federal entity, contractor, or any other party pertaining to any matter resulting from the contract.
c. “The Federal Government is not a party to this contract and is not subject to any obligations or liabilities to the non -Federal entity, contractor, or any other party pertaining to any matter resulting from the contract.”
18. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS a. Standard. Recipients must comply with the requirements of The False Claims Act (31 U.S.C. §§ 3729-3733) which prohibits the submission of false or fraudulent claims for payment to the federal government. See DHS Standard Terms and Conditions: Version 8.1 (2018); and 31 U.S.C. §§ 3801 -3812, which details the administrative remedies for false claims and statements made. The non-Federal entity must include a provision in its contract that the contractor acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims and Statements) applies to its actions pertaining to the contract.
b. Applicability. FEMA recommends that the non-Federal entity include a provision in its contract that the contractor acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims and Statements) applies to its actions pertaining to the contract.
c. “The Contractor acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims and Statements) applies to the Contractor’s actions pertaining to this contract.”
d. In the event FTA or DOT funding is used by a Participating Public Agency, Contractor further acknowledges U.S. DOT regulations, “Program Fraud Civil Remedies,” 49 CFR Part 31, and apply to its actions pertaining to this Contract. Upon execution of the unde rlying Contract, Contractor certifies or affirms the truthfulness and accuracy of any statement it has made, it makes, it may make, or causes to me made, pertaining to the underlying Contract or the FTA assisted project for which this Contract Work is being performed.
In addition to other penalties that may be applicable, Contractor further acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification, the Federal Government reserves the right to impose the penalties of the Program Fraud Civil Remedies Act of 1986 on Contractor to the extent the Federal Government deems GRAINGER.
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appropriate.
Contractor also acknowledges that if it makes, or causes to me made, a false, fictitious, or fraudulent claim, statement, submission, or certification to the Federal Government under a contract connected with a project that is financed in whole or in part with Federal assistance originally awarded by FTA under the authority of 49 U.S.C. § 5307, the Government reserves the right to impose the penalties of 18 U.S.C. § 1001 and 49 U.S.C. § 5307 (n)(1) on the Contractor, to the extent the Federal Government deems appropriate.
Contractor agrees to include the above clauses in each subcontract financed in whole or in part with Federal assistance provided by FTA. It is further agreed that the clauses shall not be modified, except to identify the subcontractor who will be subject to the provisions.
19. CLEAN WATER STATE REVOLVING FUNDS (CWSRF) AND DRINKING WATER STATE REVOLVING
FUNDS (DWSRF)
Should agencies be utilizing Clean Water State Revolving or Drinking Water State Revolving Funds, the following may apply as indicated by the Participating Public Agency:
a. Neither the State, the U.S. EPA, nor any of its departments, agencies, or employees, are or will be a party to resulting work or local agreements when CWSRF or DWSRF are utilized. b. All laborers and mechanics employed by contractors and subcontractors on projects on projects funded directly by or assisted in whole or in part by and through the Clean Water State Revolving Funds (CWSRF) or the Drinking Water State Revolving Funds (DWSRF) shall be paid wages at rates not less than those prevailing on projects of a character similar in the locality as determined by the Secretary of Labor in accordance with subchapter IV of chapter 31 of title 40, United States Code.
Wages to be paid on this project will be governed by the Department of Labor Wage General Decision or Decisions included in the bid documents for this project. c. Equal Opportunity in Employment – All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age (40 or older), disability or genetic information. Bidders on this work will be required to comply with the Department of Labor regulations at 41 CFR Part 60 -4, relating to Construction Contractors -- Affirmative Action Requirements, which include the President's Executive Order No. 11246, as amended by Executive Order 11375 and Executive Order No. 13672, in the award and administration of contracts awarded under TWDB financial assistance agreements. Failure by the Contractor to carry out these requirements is a material breach, which may result in the termination of the awarded financial assistance. d. Contractors shall comply with all record keeping and reporting requirements under the Clean Water Act/Safe Drinking Water Act, including any reports required by a Federal agency or the Finance Authority such as performance indicators of program deliverables, information on costs and project progress. The Participate understands that (i) each contract and subcontract related to the Project is subject to audit by appropriate federal and state entities and (ii) failure to comply with the Clean Water Act/Safe Drinking Water Act and this Agreement may be a default hereunder that results in a repayment of the Loan in advance of the maturity of the Bonds and/or other remedial actions. The Davis-Bacon prevailing wage requirements apply to Contractors and Subcontractors performing on federally funded or assisted contracts in excess of $2,000 for the construction, alteration or repair (including painting) of a treatment works project under the CWSRF or a construction project under the DWSRF.
e. For prime contracts in excess of $100,000, Contractors and Subcontractors must also, under the provisions of the Contract Work Hours and Safety Standards Act, as amended, pay laborers and mechanics, including guards and watchmen, at least one and one-half times their GRAINGER.
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regular rate of pay for all hours worked over 40 in a workweek. The Fair Labor Standards Act may also apply to Davis-Bacon covered contracts.
f. Any contracts or subcontracts in excess of $2,000 must include the provisions of Davis-Bacon Wage Rate Requirements.
g. Any local agreements or work awarded under this solicitation are subject to the American Iron and Steel (AIS) requirements of Section 608 of the Federal Water Pollution Control Act if CWSRF or DWSRF are involved. As such, the Contractor hereby represents and warrants to and for the benefit of the Participating Public Agency that (a) the Contractor has reviewed and understands the American Iron and Steel Requirement, (b) all of the iron and steel products used in CWSRF or DWSRF related projects will be and/or have been produced in the United States in a manner that complies with the American Iron and Steel Requirement, unless a waiver of the requirement is approved, and (c) the Contractor will provide any further verified information, certification or assurance of compliance with this paragraph, or information necessary to support a waiver of the American Iron and Steel Requirement, as may be requested by the Participating Public Agency. Notwithstanding any other provision of this Agreement, any failure to comply with this paragraph by the Contractor shall permit the Participating Public Agency to enforce this Agreement and recover as damages against the Contractor any loss, expense, or cost (including without limitation attorney’s fees) incurred by the Participating Public Agency resulting from any such failure (including without limitation any impairment or loss of funding, whether in whole or in part.
Offeror agrees to comply with all terms and conditions outlined in the FEMA Special Conditions section of this solicitation.
Please see Letter of Clarification.
Offeror’s Name: W.W. Grainger, Inc.
Address, City, State, and Zip Code:
100 Grainger Parkway, Lake Forest, IL 60045
Phone Number: 800-472-4643 Fax Number: NA
Printed Name and Title of Authorized Representative:
Ken White, National Government Sales Manager
Email Address: [email protected]
Signature of Authorized Representative:
Date: 3/28/24
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FEDERAL TRANSIT ADMINISTRATION (FTA) AND DEPARTMENT OF TRANSPORTATION (DOT)
SPECIAL CONDITIONS
Awarded Supplier(s) (also referred to as Contractors) may be asked to provide products and services to agencies following Federal Transit Administration and/or Department of Transportation requirements. By submitting a response, the Supplier is accepting these FTA and DOT Special Conditions.
NO GOVERNMENT OBLIGATION TO THIRD PARTIES
These requirements do not apply to micro-purchases ($10,000 or less, except for construction contracts over $2,000).
(1) The Participating Public Agency and contractor/vendor acknowledge and agree that, notwithstanding any concurrence by the Federal Government in or approval of the solicitation or award of the underlying contract, absent the express written consent by the Federal Government, the Federal Government is not a party to this contract and shall not be subject to any obligations or liabilities to the purchaser, contractor, or any other party (whether or not a party to that contract) pertaining to any matter resulting from the underlying contract.
(2) The contractor agrees to include the above clause in each subcontract financed in whole or in part with Federal assistance provided by FTA. It is further agreed that the clause shall not be modified, except to identify the subcontractor who will be subject to its provisions.
PROGRAM FRAUD AND FALSE OR FRAUDULENT ST ATEMENTS OR RELATED ACTS These requirements do not apply to micro-purchases ($10,000 or less, except for construction contracts over $2,000)
(1) The contractor acknowledges that the provisions of the Program Fraud Civil Remedies Act of 1986, as amended, 31 U.S.C. 3801 et seq. and U.S. DOT regulations, “Program Fraud Civil Remedies, “49 CFR Part 31, apply to its actions pertaining to this Project. Upon execution of the underlying contract, the contractor certifies or affirms the truthfulness and accuracy of any statement it has made, it makes, it may make, or causes to be made, pertaining to the underlying contract or the FTA assisted project for which this contract work is being performed. In addition to other penalties that may be applicable, the contractor further acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification, the Federal Government reserves the right to impose the penalties of the Program Fraud Civil Remedies Act of 1986 on the contractor to the extent the Federal Government deems appropriate.
(2) The contractor also acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification to the Federal Government under a contract connected with a project that is financed in whole or in part with Federal assistance originally awarded by FTA under the authority of 49 U.S.C. 5307, the Government reserves the right to impose the penalties of 18 U.S.C. 1001 and 49 U.S.C. § 5323(l) on the contractor, to the extent the Federal Government deems appropriate.
(3) The contractor agrees to include the above two clauses in each subcontract financed in whole or in part with Federal assistance provided by FTA. It is further agreed that the clauses shall not be modified, except to identify the subcontractor who will be subject to the provisions.
ACCESS TO RECORDS AND REPORTS
(1) Record Retention. The Contractor will retain, and will require its subcontractors of all tiers to retain, complete and readily accessible records related in whole or in part to the contract, including, but not limited to, data, documents, reports, statistics, sub-agreements, leases, subcontracts, arrangements, other third party agreements of any type, and supporting materials related to those records.
(2) Retention Period. The Contractor agrees to comply with the record retention requirements in accordance with 2 C.F.R. § 200.333. The Contractor shall maintain all books, records, accounts and reports required under this Contract for a period of at not less than three (3) years after the date of termination or expiration of this Contract, except in the event of litigation or settlement of claims arising from the performance of this Contract, in which case records shall be maintained until the disposition of all such litigation, appeals, claims or exceptions related thereto. (3) Access to Records. The Contractor agrees to provide sufficient access to FTA and its contractors to inspect and audit records and information related to performance of this contract as reasonably may be required. (4) Access to the Sites of Performance. The Contractor agrees to permit FTA and its contractors access to the sites of performance under this contract as reasonably may be required.
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FEDERAL CHANGES
(1) Contractor shall at all times comply with all applicable FTA regulations, policies, procedures and directives, including without limitation those listed directly or by reference in the Master Agreement between Purchaser and FTA, as they may be amended or promulgated from time to time during the term of this contract. Contractor's failure to so comply shall constitute a material breach of this Contract.
Contractor agrees to:
a) Maintain all books, records, accounts and reports required under this Contract for a period of not less than three (3) years after the date of termination or expiration of this Contract or any extensions thereof except in the event of litigation or settlement of claims arising from the performance of this Contract, in which case Contractor agrees to maintain same until Public Agency, the FTA Administrator, the Comptroller General, or any of their duly authorized representatives, have disposed of all such litigation, appeals, claims or exceptions related thereto.
b) Permit any of the foregoing parties to inspect all work, materials, payrolls, and other data and records with regard to the Project, and to audit the books, records, and accounts with regard to the Project and to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed for the purpose of audit and examination.
FTA does not require the inclusion of these requi
rements of Article 1.01 in subcontracts. Reference 49 CFR
18.39 (a)(11).
CIVIL RIGHTS / TITLE VI REQUIREMENTS
The Participating Public Agency is an Equal Opportunity Employer. As such, the Participating Public Agency agrees to comply with all applicable Federal civil rights laws and implementing regulations. Apart from inconsistent requirements imposed by Federal laws or regulations, the Participating Public Agency agrees to comply with the requirements of 49 U.S.C. § 5323(h) (3) by not using any Federal assistance awarded by FTA to support procurements using exclusionary or discriminatory specifications.
Under this Agreement, the Contractor shall at all times comply with the following requirements and shall include these requirements in each subcontract entered into as part thereof. (1) Nondiscrimination – In accordance with Title VI of the Civil Rights Act, as amended, 42 U.S.C. 20000d, section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. 6102, section 202 of the Americans with disabilities Act of 1990, 42 U.S.C. 12132, and Federal transit law at 49 U.S.C. 5332, the contractor agrees that it will not discriminate against any employee or applicant for employment because of race, color, creed, national origin, sex, age, or disability. In addition, the contractor agrees to comply with applicable Federal implementing regulations and other implementing requirements FTA may issue.
(2) Equal Employment Opportunity – The following equal employment opportunity requirements apply to the underlying contract:
(a) Race, Color, Creed, National Origin, Sex. In accordance with Title VII of the Civil Rights Act, as amended, 42 U.S.C. § 2000e et seq., and Federal transit laws at 49 U.S.C. § 5332, the Contractor agrees to comply with all applicable equal employment opportunity requirements of U.S. Department of Labor (U.S. DOL) regulations, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor," 41 C.F.R. chapter 60, an d Executive Order No. 11246, "Equal Employment Opportunity in Federal Employment," September 24, 1965, 42 U.S.C. § 2000e note, as amended by any later Executive Order that amends or supersedes it, referenced in 42 U.S.C. § 2000e note. The Contractor agrees to take affirmative action to ensure that applicants are em ployed, and that employees are treated during employment, without regard to their race, color, religion, national origin, or sex (including sexual orientation and gender identity). Such action shall include, but not be limited to, the following: employment, promotion, demotion or transfer, recruitment or recruitment advertising, layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. In addition, the Contractor agrees to comply with any implementing requirements FTA may issue. (b) Age - In accordance with the Age Discrimination in Employment Act, 29 U.S.C. §§ 621- 634, U.S. Equal Employment Opportunity Commission (U.S. EEOC) regulations, “Age Discrimination in Employment Act,” 29 C.F.R. part 1625, the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6101 et seq., U.S. Health and Human Services regulations, “Nondiscrimination on the Basis of Age in Programs or Activities Receiving Federal Financial Assistance,” 45 C.F.R. part 90, and Federal transit law at 49 U.S.C. § 5332, the Contractor agrees to refrain from discrimination against present and prospective employees for reason of age. In addition, the Contractor agrees to comply with any implementing requirements FTA may issue.
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(c) Disabilities - In accordance with section 504 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. § 794, the Americans with Disabilities Act of 1990, as amended, 42 U.S.C. § 12101 et seq., the Architectural Barriers Act of 1968, as amended, 42 U.S.C. §4151 et seq., and Federal transit law at 49 U.S.C. § 5332, the Contractor agrees that it will not discriminate against individuals on the basis of disability. In addition, the Contractor agrees to comply with any implementing requirements FTA may issue.
(3) The contractor also agrees to include these requirements in each subcontract financed whole or in part with Federal assistance provided by FTA, modified only if necessary to identify the affected parties.
INCORPORATION OF FTA 4220.1F TERMS
(1) The preceding provisions include, in part, certain Standard Terms and Conditions required by DOT, whether or not expressly set forth in the preceding contract provisions. All contractual provisions required by DOT, as set forth in FTA Circular 4220.1F, dated November 1, 2008, are hereby incorporated by reference. Anything to the contrary herein notwithstanding, all FTA -mandated terms shall be deemed to control in the event of a conflict with other provisions contained in this Agreement. The contractor shall not perform any act, fail to perform any act, or refuse to comply with any Participating Public Agency request, which would cause the Participating Public Agency to be in violation of the FTA terms and conditions.
(2) Flow Down – The incorporation of FTA terms has unlimited flow down.
DISADVANTAGED BUSINESS ENTERPRISE (DBE)
The contractor, subrecipient or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 C.F.R. part 26 in the award and administration of DOT-assisted contracts. Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the recipient deems appropriate, which may include, but is not limited to:
1) Withholding monthly progress payments;
2) Assessing sanctions;
3) Liquidated damages; and/or
4) Disqualifying the contractor from future bidding as non-responsible. 49 C.F.R. § 26.13(b).
5) Non-Discrimination Assurances. Contractor or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this Contract. Contractor shall carry out all applicable requirements of 49 CFR Part 26 in the award and administration of DOT-assisted contracts. Failure by Contractor to carry out these requirements is a material breach of this Contract, which may result in the termination of this Contract or other such remedy as public agency deems appropriate. Each subcontract Contractor signs with a subcontractor must include the assurance in this paragraph. (See 49 CFR 26.13(b)). 6) Prompt Payment. Contractor is required to pay each subcontractor performing Work under this prime Contract for satisfactory performance of that work no later than thirty (30) days after Contractor’s receipt of payment for that Work from public agency. In addition, Contractor is required to return any retainage payments to those subcontractors within thirty (30) days after the subcontractor’s work related to this Contract is satisfactorily completed and any liens have been secured. Any delay or postponement of payment from the above time frames may occur only for good cause following written approval of public agency. This clause applies to both DBE and non-DBE subcontractors. Contractor must promptly notify public agency whenever a DBE subcontractor performing Work related to this Contract is terminated or fails to complete its Work, and must make good faith efforts to engage another DBE subcontractor to perform at least the same amount of work. Contractor may not terminate any DBE subcontractor and perform that Work through its own forces, or those of an affiliate, without prior written consent of Participating Public Agency.
7) DBE Program. In connection with the performance of this Contract, Contractor will cooperate with public agency in meeting its commitments and goals to ensure that DBEs shall have the maximum practicable opportunity to compete for subcontract work, regardless of whether a contract goal is set for this Contract. Contractor agrees to use good faith efforts to carry out a policy in the award of its GRAINGER.
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subcontracts, agent agreements, and procurement contracts which will, to the fullest extent, utilize DBEs consistent with the efficient performance of the Contract.
ENERGY CONSERVATION REQUIREMENTS
Contractor agrees to comply with mandatory standards and policies relating to energy efficiency which are contained in the State energy conservation plans issued under the Energy Policy and Conservation Act, as amended, 42 U.S.C. Sections 6321 et seq. and 41 CFR Part 301-10.
INCORPORATION OF FEDERAL TRANSIT ADMINISTRATION (FTA) TERMS
1) The preceding provisions include, in part, certain Standard Terms and Conditions required by DOT, whether or not expressly set forth in the preceding contract provisions. All contractual provisions required by DOT, as set forth in FTA Circular 4220.1F, dated November 1, 2008, are hereby incorporated by reference. Anything to the contrary herein notwithstanding, all FTA- mandated terms shall be deemed to control in the event of a conflict with other provisions contained in this Agreement. The contractor shall not perform any act, fail to perform any act, or refuse to comply with any Participating Public Agency request, which would cause the Participating Public Agency to be in violation of the FTA terms and conditions. 2) Flow Down – The incorporation of FTA terms has unlimited flow down.
SUSPENSION AND DEBARMENT
The Contractor shall comply and facilitate compliance with U.S. DOT regulations, “Nonprocurement Suspension and Debarment,” 2 C.F.R. part 1200, which adopts and supplements the U.S.
Office of Management and Budget (U.S. OMB) “Guidelines to Agencies on Government Wide Debarment and Suspension (Nonprocurement),” 2 C.F.R. part 180. These provisions apply to each contract at any tier of $25,000 or more, and to each contract at any tier for a federally required audit (irrespective of the contract amount), and to each contract at any tier that must be approved by an FTA official irrespective of the contract amount. As such, the Contractor shall verify that its principals, affiliates, and subcontractors are eligible to participate in this federally funded contract and are not presently declared by any Federal department or agency to be:
a) Debarred from participation in any federally assisted Award; b) Suspended from participation in any federally assisted Award; c) Proposed for debarment from participation in any federally assisted Award; d) Declared ineligible to participate in any federally assisted Award; e) Voluntarily excluded from participation in any federally assisted Award; or f) Disqualified from participation in ay federally assisted Award.
By signing and submitting its bid or proposal, the bidder or proposer certifies as follows:
The certification in this clause is a material representation of fact relied upon by the AGENCY. If it is later determined by the AGENCY that the bidder or proposer knowingly rendered an erroneous certification, in addition to remedies available to the AGENCY, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. The bidder or proposer agrees to comply with the requirements of 2 C.F.R. part 180, subpart C, as supplemented by 2 C.F.R. part 1200, while this offer is valid and throughout the period of any contract that may arise from this offer. The bidder or proposer further agrees to include a provision requiring such compliance in its lower tier covered transactions.
NO FEDERAL GOVERNMENT OBLIGATIONS TO THIRD PARTIES
Agency and Contractor acknowledge and agree that, absent the Federal Government’s express written consent and notwithstanding any concurrence by the Federal Government in or approval of the solicitation or award of the underlying Contract, the Federal Government is not a party to this Contract and shall not be subject to any obligations or liabilities to agency, Contractor, or any other party (whether or not a party to that contract) pertaining to any matter resulting from the underlying Contract.
Contractor agrees to includ e
the above clause in each subcontract financed in whole or in part with federal assistance provided by the FTA. It is further agreed that the clause shall not be modified, except to identify the subcontractor who will be subject to its provisions.
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CARGO PREFERENCE REQUIREMENTS
Use of United States-Flag Vessels. The contractor agrees:
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1) To use privately owned United States-Flag commercial vessels to ship at least 50 percent of the gross tonnage (computed separate ly for dry bulk carriers, dry cargo liners, and tankers) involved, whenever shipping any equipment, material, or commodities pursuant to the underlying contract to the extent such vessels are available at fair and reasonable rates for United States-Flag commercial vessels. 2) To furnish within 20 working days following the date of loading for shipments originating within the United States or within 30 days following the date of loading for shipments originating outside the United States, a legible copy of a rated, "on-board " commercial ocean bill-of-Jading in English for each shipment of cargo described in the preceding paragraph to the Division of National Cargo, Office of Market Development, Maritime Administration , Washington D.C. 20590 and the FTA recipient (through the contractor in the case of a subcontractor's bill-of lading).
3) To include these requirements in all subcontracts issued pursuant to the contract when the subcontract may involve the transport of equipment, materials, or commodities by ocean vessel.
FLY AMERICA
Fly America Requirements:
1) Defmitions. As used in this clause- "International air transportation " means transportation by air between a place in the United States and a place outside the United States or between two places both of which are outside the United States. "United States" means the 50 States, the District of Columbia, and outlying areas. "U.S.-flag air carrier" means an air carrier holding a certificate under 49 U.S.C. Chapter 411.
2) When Federa l funds are used to fund travel, Section 5 of the International Air Transportation Fair Competitive Practices Act of 1974 (49 U.S.C. 40118) (Fly America Act) requires contractors, recipients, and others use U.S. flag air carriers for U.S. Government-fmanced international air transportation of personnel (and their personal effects) or property, to the extent that service by those carriers is available. It requires the Comptroller General of the United States, in the absence of satisfactory proof of the necessity for foreign-flag air transportation, to disallow expenditures from funds, appropriated or otherwise established for the account of the United States, for international air transportation secured aboard a foreign-flag air carrier if a U.S.-flag air carrier is available to provide such services.
3) If available, the contractor , in performing work under this contract, shall use U.S.-flag carriers for international air transportation of personnel (and their personal effects) or property. 4) In the event that the contractor selects a carrier other than a U .S.-flag air carrier for international air transportation , the contractor shall include a statemen t on vouchers involving such transportation essentially as follows:
Statement of Unavailability of U.S.-Flag Air Carri ers
International air transportation of persons (and their personal effects) or property by U.S.-flag air carrier was not available or it was necessary to use foreign-flag air carrier service for the following reasons. See FAR§ 47.403.
Stated Reason(s):. _______________________ _
5) The contractor shall include the substance of this clause, including this paragraph, in each subcontract or purchase under this contract that may involve international air transportation.
RECYCLED PRODUCTS
1) The Contractor agrees to provide a preference for those products and services that conserve natural resources, protect the environment, and are energy efficient by complying with and facilitating compliance with Section 6002 of the Resource Conservation and Recovery Act, as amended, 42 U.S.C. § 6962, and U.S. Environmental Protection Agency (U.S. EPA), “Comprehensive Procurement Guideline for Products Containing Recovered Materials,” 40 C.F.R. part 247.
CONFORMANCE WITH ITS NATIONAL ARCHITECTURE
When applicable:
1) Contractor shall conform, to the extent applicable, to the National Intelligent Transportation Standards architecture as required by SAFETEA-LU Section 5307(c), 23 U.S.C. Section 512 and as amended by MAP-21 23 U.S.C. § 517(d), note and follow the provisions of FTA Notice, “FTA National Architecture Policy on Transit Projects,” 66 Fed. Reg.1455 et seq., January 8, 2001, and any other implementing directives FTA may issue at a later date, except to the extent FTA determines otherwise in writing.
ADA ACCESS
1) In accordance with section 504 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. § 794, the Americans with Disabilities Act of 1990, as amended, 42 U.S.C. § 12101 et seq., the Architectural Barriers Act of 1968, as amended, 42 U.S.C. § 4151 et seq., and Federal transit law at 49 U.S.C. § 5332, the Contractor agrees that it will not discriminate against individuals on the basis of disability. In addition, the Contractor agrees to comply with any implementing requirements FTA may issue.
SAFE OPERATION OF MOTOR VEHICLES
1) Seat Belt Use - The Contractor is encouraged to adopt and promote on-the-job seat belt use policies and programs for its employees and other personnel that operate company-owned vehicles, company- rented vehicles, or personally operated vehicles. The terms “company-owned” and “company-leased” refer to vehicles owned or leased either by the Contractor or Participating Public Agency. 2) Distracted Driver - The Contractor agrees to adopt and enforce workplace safety policies to decrease crashes caused by distracted drivers, including policies to ban text messaging while using an electronic device supplied by an employer, and driving a vehicle the driver owns or rents, a vehicle Contactor owns, leases, or rents, or a privately-owned vehicle when on official business in connection with the work performed under this agreement.
PROMPT PAYMENT
1) The Prime Contractor shall pay any Subcontractor for work that has been satisfactorily performed no later than thirty (30) days from the date of the Prime Contractor’s receipt of each payment made by the Participating Public Agency. Additionally, within thirty (30) days of satisfactory completion of all work required of the Subcontractor, the Prime Contractor shall release any retainage payments withheld to the Subcontractor.
FTA PROTEST NOTIFICATION
A prot
estant must exhaust all Participating Public Agency Procurement administrative procedures and remedies before pursuing a protest with the FTA.
1) Any and all protests shall be in writing and shall be filed with the Purchasing Manager with the Participating Public Agency. A protest relating to the process for determining the most responsive and responsible contractor shall be filed within five (5) business days after the protestor knows or should have known the basis of the determination. The Contract Officer shall respond to a protest within fourteen (14) calendar days after the receipt of the protest. The Purchasing Manager may grant the Contract Officer an extension for the response if warranted.
A request for reconsideration of any and all determinations by the Contract Officer shall be filed with the Purchasing Manager within seven (7) calendar days after the receipt of the determination.
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2) A protest shall include:
a. The name, address, and telephone number, including FAX number if available, of the protestor; b. The signature of the protestor or authorized representative; c. Identification of the contract/solicitation;
d. A detailed statement of the legal and/or factual grounds of protest including copies and/or citations of relevant documents, and;
e. The form of relief requested.
3) If any of the above information is omitted or incomplete, then the Protestor shall be notified, in writing, within two (2) calendar days after that determination, and the Protestor shall have two (2) calendar days in which to remedy the specified problem.
4) The Participating Public Agency will not make award prior to the resolution of a protest, or open bids prior to resolution of a protest filed before bid opening unless the Purchasing Manager determines in writing that it is in the best interests of the Participating Public Agency or in keeping with Item 7 of this procedure to do otherwise.
Potential contractors will be advised of a pending protest if the protest is filed before award. 5) The Purchasing Manager may allow for an informal conference on the merits of a protest with all interested parties allowed to attend. Interested parties include all bidding contractors, and may also include a subcontractor or supplier provided they have a substantial economic interest in a portion of the IFB or RFP. 6) The Purchasing Manager shall respond "in writing", in detail, to each substantial issue raised in the protest. The Purchasing Manager has the sole authority to make determinations for the Participating Public Agency, and a determination shall be considered final when it is labeled as such. A request for reconsideration will be allowed by the Purchasing Manager if he determines that data has become available that was not previously known, or that there has been an error of law or regulation.
7) The Participating Public Agency may proceed with procurement when a protest is pending if the Participating Public Agency determines that:
a. The items to be procured are urgently required;
b. Delivery or performance will be unduly delayed by failure to make the award promptly; or c. Failure to make award will otherwise cause undue harm to the grantee for the Federal Government. 8) FTA will only entertain a protest that alleges:
a. The Participating Public Agency failed to have or to adhere to its protest procedures, or failed to review a complaint or protest; or
b. Violations of Federal law or regulation.
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9) A protest to FTA must be filed in accordance with FTA Circular 4220.1F, available from the Contract Officer.
Specifically, protestors shall file a protest with FTA Region 9 or FTA Headquarters Office no later than five (5) days after a final decision is rendered under the Participating Public Agency's protest procedure. In instances where the protestor alleges that the Participating Public Agency failed to make a final determination on the protest, protestors shall file a protest with FTA not later than five (5) calendar days after the protester knew or should have known of the grantee's failure to render a final determination on the protest.
A protest filed with FTA shall:
a. Include the name and address of the protestor.
b. Identify the grantee, project number, and the number of the contract solicitation.
c. Contain a statement of the grounds for protest and any supporting documentation. This should detail the alleged failure to have or adhere to protest procedures, failure to review a complaint or protest; or Violation of Federal law or regulation.
Include a copy of the local protest filed with the grantee and a copy of the grantee's decision, if any.
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Exhibit G
New Jersey Business Compliance
NEW JERSEY BUSINESS COMPLIANCE
Suppliers intending to do business in the State of New Jersey must comply with policies and procedures required under New Jersey statues. All offerors submitting proposals must complete the following forms specific to the State of New Jersey. Completed forms should be submitted with the offeror’s response to the RFP. Failure to complete the New Jersey packet will impact OMNIA Partners’ ability to promote the Master Agreement in the State of New Jersey.
DOC #1 Ownership Disclosure Form
DOC #2 Non-Collusion Affidavit
DOC #3 Affirmative Action Affidavit
DOC #4 Political Contribution Disclosure Form
DOC #5 Stockholder Disclosure Certification
DOC #6 Disclosure of Investment Activities in Iran, Russia and Belarus DOC #7 New Jersey Business Registration Certificate
DOC #8 EEOAA Evidence
DOC #9 MacBride Principals Form
New Jersey suppliers are required to comply with the following New Jersey statutes when applicable:
• all anti-discrimination laws, including those contained in N.J.S.A. 10:2-1 through N.J.S.A. 10:2-14, N.J.S.A. 10:5-1, and N.J.S.A. 10:5-31 through 10:5-38; • Prevailing Wage Act, N.J.S.A. 34:11-56.26, for all contracts within the contemplation of the Act;
• Public Works Contractor Registration Act, N.J.S.A. 34:11-56.26; and • Bid and Performance Security, as required by the applicable municipal or state statutes.
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DOC #1
STATEMENT OF OWNERSHIP DISCLOSURE
N.J.S.A. 52:25-24.2 (P.L. 1977, c.33, as amended by P.L. 2016, c.43) This statement shall be completed, certified to, and included with all bid and proposal submissions.
Failure to submit the required information is cause for automatic rejection of the bid or proposal.
Name of Organization: W.W. Grainger, Inc.
Organization Address: 100 Grainger Parkway, Lake Forest, IL 60045 Part I Check the box that represents the type of business organization:
Sole Proprietorship (skip Parts II and III, execute certification in Part IV) Non-Profit Corporation (skip Parts II and III, execute certification in Part IV) For-Profit Corporation (any type) Limited Liability Company (LLC) Partnership Limited Partnership Limited Liability Partnership (LLP) Other (be specific): for profit/publicly traded corporation.
Part II
The list below contains the names and addresses of all stockholders in the corporation who own 10 percent or more of its stock, of any class, or of all individual partners in the partnership who own a 10 percent or greater interest therein, or of all members in the limited liability company who own a 10 percent or greater interest therein, as the case may be. (COMPLETE THE LIST BELOW IN THIS SECTION)
OR
No one stockholder in the corporation owns 10 percent or more of its stock, of any class, or no individual partner in the partnership owns a 10 percent or greater interest therein, or no member in the limited liability company owns a 10 percent or greater interest therein, as the case may be. ( SKIP TO PART IV)
(P
lease attach additional sheets if more space is needed):
Name of Individual or Business Entity Home Address (for Individuals) or Business Address The Vanguard Group (investment firm)
10.61 %
100 Vanguard Boulevard, Malvern, PA 19355
X
X
X
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Part III DISCLOSURE OF 10% OR GREATER OWNERSHIP IN THE STOCKHOLDERS,
PARTNERS OR LLC MEMBERS LISTED IN PART II
If a bidder has a direct or indirect parent entity which is publicly traded, and any person holds a 10 percent or greater beneficial interest in the publicly traded parent entity as of the last annual federal Security and Exchange Commission (SEC) or foreign equivalent filing, ownership disclosure can be met by providing links to the website(s) containing the last annual filing(s) with the federal Securities and Exchange Commission (or foreign equivalent) that contain the name and address of each person holding a 10% or greater beneficial interest in the publicly traded parent entity, along with the relevant page numbers of the filing(s) that contain the information on each such person. Attach additional sheets if more space is needed.
Website (URL) containing the last annual SEC (or foreign equivalent) filing Page #’s No parent: Grainger is the parent
Please list the names and addresses of each stockholder, partner or member owning a 10 percent or greater interest in any corresponding corporation, partnership and/or limited liability company (LLC) listed in Part II other than for any publicly traded parent entities referenced above. The disclosure shall be continued until names and addresses of every noncorporate stockholder, and individual partner, and member exceeding the 10 percent ownership criteria established pursuant to N.J.S.A. 52:25-24.2 has been listed. Attach additional sheets if more space is needed.
Stockholder/Partner/Member and Corresponding
Entity Listed in Part II
Home Address (for Individuals) or Business Address
Vanguard is an investment management firm owned by
its investors and is not publicly traded
Part IV Certification
I, being duly sworn upon my oath, hereby represent that the foregoing information and any attachments thereto to the best of my knowledge are true and complete. I acknowledge: that I am authorized to execute this certification on behalf of the bidder/proposer; that the <name of contracting unit> is relying on the information contained herein and that I am under a continuing obligation from the date of this certification through the completion of any contracts with <type of contracting unit> to notify the <type of contracting unit> in writing of any changes to the information contained herein; that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I am subject to criminal prosecution under the law and that it will constitute a material breach of my agreement(s) with the, permitting the <type of contracting unit> to declare any contract(s) resulting from this certification void and unenforceable.
Full N ame (Print): Ken White Title: National Government Sales Manager
Signature: Date: 3/28/24
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DOC #2
NON-COLLUSION AFFIDAVIT
STANDARD BID DOCUMENT REFERENCE
Reference: VII-H
Name of Form: NON-COLLUSION AFFIDAVIT
Statutory Reference: No specific statutory reference
State Statutory Reference N.J.S.A. 52:34-15
Instructions Reference: Statutory and Other Requirements VII-H
Description:
The Owner’s use of this form is optional. It is used to ensure that the bidder has not participated in any collusion with any other bidder or Owner representative or otherwise taken any action in restraint of free and competitive bidding.
GRAINGER.
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GRAINGER.
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0 State oHhw,r JeP.Jey ~
County of ~
NON-COLLUSION AFFIDAVIT
ss:
I, Ken White residing in I lighlands Ranch. _____ __ _
(nameofftlliant) (nameofmunicipality)
in the County of Douglas _________ and State of Colorado _ ____ of full age, being duly-~orn according to law on my oath depose and say that:
I am National Government Sales Manager
(title or position)
of the finn of W.W. Grainger, !nc.
(name of firm)
_____ _________ the bidder making this Proposal for the bid entitled City ofT4cson RFP 240078. __ _, and that I executed the said proposal with (title of bid proposal)
full authority to do so that said bidder has not, directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free, competitive bidding in connection with the above named project; and that all statements contained in said proposal and in this affidavit are true and correct, and made with full knowledge that the _____ _ City of Tucson _____ relies upon the truth of the statements contained in said Proposal (name of contracting unit)
and in the statements contained in this affidavit in awarding the contract for the said project.
I further warrant that no person or selling agency bas been employed or retained to solicit or secure such contract upon an agreement or understanding for a commission., percentage, brokerage, or contingent fee, except bona fide employees or bona fide established commercial or selling agencies maintained by w.w. GfLJr1NbcJl .
Subscribed and sworn to
before me this day 241Y\Me,h
My Commission expires 9 qiJi}OU(
(Seal)
' Ken \Vhite
(Type or print name of affiant under signature)
DELORES M STUMP
NOTARY PUBLIC • STATE OF COLORADO
NOTARY 10 201Q.4022082
MY COMMISSION EXPIRES JUL 9, 2026
DOC #3
AFFIRMATIVE ACTION AFFIDAVIT
(P.L. 1975, C.127)
Company Name: W.W. Grainger, Inc.
Street: 100 Grainger Parkway
City, State, Zip Code: Lake Forest, IL, 60045
Proposal Certification:
Indicate below company’s compliance with New Jersey Affirmative Action regulations. Company’s proposal will be accepted even if company is not in compliance at this time. No contract and/or purchase order may be issued, however, until all Affirmative Action requirements are met.
Required Affirmative Action Evidence:
Procurement, Professional & Service Contracts (Exhibit A) Vendors must submit with proposal:
1. A photocopy of a valid letter that the contractor is operating under an existing Federally approved or sanctioned affirmative action program (good for one year from the date of the letter);
OR
2. A photocopy of a Certificate of Employee Information Report approval, issued in accordance with N.J.A.C. 17:27-4;
OR
3. A photocopy of an Employee Information Report (Form AA302) provided by the Division of Contract Compliance and Equal Employment Opportunity in Public Contracts and distributed to the public agency to be completed by the contractor in accordance with N.J.A.C. 17:27-4.
Public Work – Over $50,000 Total Project Cost:
A. No approved Federal or New Jersey Affirmative Action Plan. We will complete Report Form AA201. A project contract ID number will be assigned to your firm upon receipt of the completed Initial Project Workforce Report (AA201) for this contract.
B. Approved Federal or New Jersey Plan – certificate enclosed I further certify that the statements and information contained herein, are complete and correct to the best of my knowledge and belief.
3/28/24
Date Authorized Signature and Title
GRAIHGERr
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0 DOC #3, continued
P.L. 1995, c. 127 (N.J.A.C. 17:27)
M
ANDATORY AFFIRMATIVE ACTI
ON LANGUAGE
PROCUREMENT, PROFESSIONAL AND SERVICE
CONTRACTS
During the performance of this contract, th
e contractor agrees as follows:
The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, sex, affectional or sexual orientation. The contractor will take affirmative action to ensure that such applicants are recruited and employed, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, sex, affectional or sexual orientation. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this non-discrimination clause.
The contractor or subcontractor, where applicable will, in all solicitations or advertisement for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, sex, affectional or sexual orientation.
The contractor or subcontractor, where applicable, will send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer advising the labor union or workers' representative of the contractor's commitments under this act and shall post copies of the notice in conspicuous places available to employees and applicants for employment.
The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer pursuant to P.L. 1975, c. 127, as amended and supplemented from time to time and the Americans with Disabilities Act.
The contractor or subcontractor agrees to attempt in good faith to employ minority and female workers trade consistent with the applicable county employment goal prescribed by N.J.A.C. 17:27-5.2 promulgated by the Treasurer pursuant to P.L. 1975, C.127, as amended and supplemented from time to time or in accordance with a binding determination of the applicable county employment goals determined by the Affirmative Action Office pursuant to N.J.A.C. 17:27 -5.2 promulgated by the Treasurer pursuant to P.L. 1975, C.127, as amended and supplemented from time to time.
The contractor or subcontractor agrees to inform in writing appropriate recruitment agencies in the area, including employment agencies, placement bureaus, colleges, universities, labor unions, that it does not discriminate on the basis of age, creed, color, national origin, ancestry, marital status, sex, affectional or sexual orientation, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices.
The contractor or subcontractor agrees to revise any of it testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job -related testing, as established by the statutes and court decisions of the state of New Jersey and as established by applicable Federal law and applicable Federal court decisions.
The contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and lay-off to ensure that all such actions are taken without regard to age, creed, color, national origin, ancestry, marital status, sex , affectional or sexual orientation, and conform with the applicable employment goals, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions.
The contractor and its subcontractors shall furnish such reports or other documents to the Affirmative Action Office as may be requested by the office f
rom time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Affirmative Action Office for conducting a compliance investigation pursuant to Subchapter 10 of the Administrative Code (NJAC 17:27).
Signature of Procurement Agent
GRAINGER.
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DOC #4
C. 271 POLITICAL CONTRIBUTION DISCLOSURE FORM
Public Agency Instructions
This page provides guidance to public agencies entering into contracts with business entities that are required to file Political Contribution Disclosure forms with the agency. It is not intended to be provided to contractors. What follows are instructions on the use of form local units can provide to contractors that are required to disclose political contributions pursuant to N.J.S.A. 19:44A-20.26 (P.L. 2005, c. 271, s.2). Additional information on the process is available in Local Finance Notice 2006 -1 (http://www.nj.gov/dca/divisions/dlgs/resources/lfns 2006.html ). Please refer back to these instructions for the appropriate links, as the Local Finance Notices include links that are no longer operational.
1. The disclosure is required for all contracts in excess of $17,500 that are not awarded pursuant to a “fair and open” process (N.J.S.A. 19:44A-20.7).
2. Due to the potential length of some contractor submissions, the public agency should consider allowing data to be submitted in electronic form (i.e., spreadsheet, pdf file, etc.). Submissions must be kept with the contract documents or in an appropriate computer file and be available for public access. The form is worded to accept this alternate submission. The text should be amended if electronic submission will not be allowed.
3. The submission must be received from the contractor and on file at least 10 days prior to award of the contract.
Resolutions of award should reflect that the disclosure has been received and is on file.
4. The contractor must disclose contributions made to candidate and party committees covering a wide range of public agencies, including all public agencies that have elected officials in the county of the public agency, state legislative positions, and various state entities. The Division of Local Government Services recommends that contractors be provided a list of the affected agencies. This will assist contractors in determining the campaign and political committees of the officials and candidates affected by the disclosure. a. The Division has prepared model disclosure forms for each county. They can be downloaded from the “County PCD Forms” link on the Pay -to-Play web site at http://www.nj.gov/dca/divisions/dlgs/programs/lpcl.html#12.
They will be updated from time-to-time as necessary.
b. A public agency using these forms should edit them to properly reflect the correct legislative district(s). As the forms are county -based, they list all legislative districts in each county. Districts that do not represent the public agency should be removed from the lists.
c. Some contractors may find it easier to provide a single list that covers all contributions, regardless of the county.
These submissions are appropriate and should be accepted. d. The form may be used “as-is”, subject to edits as described herein. e. The “Contractor Instructions” sheet is intended to be provided with the form. It is recommended that the Instructions and the form be printed on the same piece of paper. The form notes that the Instructions are printed on the back of the form; where that is not the case, the text should be edited accordingly. f. The form is a Word document and can be edited to meet local needs, and posted for download on web sites, used as an e-mail attachment, or provided as a printed document.
5. It is recommended that the contractor also complete a “Stockholder Disclosure Certification.” This will assist the local unit in its obligation to ensure that contractor did not make any prohibited contributions to the committees listed on the Business Entity Disclosure Certification in the 12 months prior to the contract (See Local Finance Notice 2006-7 for additional information on this obligation at http://www.nj.gov/dca/divisions/dlgs/resources/lfns 2006.html ). A sample Certification form is part of this p ackage and the instruction to complete it is included in the Contractor Instructions. NOTE: This section is not applicable to Boards of Education.
Not Applicable to Grainger
GRAINGER.
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DOC #4, continued
C. 271 POLITICAL CONTRIBUTION DISCLOSURE FORM
Contractor Instructions
Business entities (contractors) receiving contracts from a public agency that are NOT awarded pursuant to a “fair and open” process (defined at N.J.S.A. 19:44A-20.7) are subject to the provisions of P.L. 2005, c. 271, s.2 (N.J.S.A. 19:44A-
20.26). This law provides that 10 days prior to the award of such a contract, the contractor shall disclose contributions to:
• any State, county, or municipal committee of a political party • any legislative leadership committee*
• any continuing political committee (a.k.a., political action committee) • any candidate committee of a candidate for, or holder of, an elective office:
o of the public entity awarding the contract
o of that county in which that public entity is located o of another public entity within that county
o or of a legislative district in which that public entity is located or, when the public entity is a county, of any legislative district which includes all or part of the county
The disclosure must list reportable con tributions to any of the committees that exceed $300 per election cycle that were made during the 12 months prior to award of the contract. See N.J.S.A. 19:44A-8 and 19:44A-16 for more details on reportable contributions.
N.J.S.A. 19:44A-20.26 itemizes the parties fro m whom contributions must be disclosed when a business entity is not a natural person. This includes the following:
• individuals with an “interest” ownership or control of more than 10% of the profits or assets of a business entity or 10% of the stock in the case of a business entity that is a corporation for profit • all principals, partners, officers, or directors of the business entity or their spouses • any subsidiaries directly or indirectly controlled by the business entity • IRS Code Section 527 New Jersey based organizations, directly or indirectly controlled by the business entity and filing as continuing political committees, (PACs).
When the business entity is a natural person, “a contribution by that person’s spouse or child, residing therewith, shall be deemed to be a contribution by the business entity.” [ N.J.S.A. 19:44A-20.26(b)] The contributor must be listed on the disclosure.
Any business entity
that fails to comply with the disclosure provisions shall be subject to a fine imposed by ELEC in an amount to be determined by the Commission which may be based upon the amount that the business entity failed to report.
The enclosed list of agencies is provided to assist the contractor in identifying those public agencies whose elected official and/or candidate campaign committees are affected by the disclosure requirement. It is the contractor’s responsibility to identify the specific committees to which contributions may have been made and need to be disclosed. The disclosed information may exceed the minimum requirement.
The enclosed form, a content-consistent facsimile, or an electronic data file containing the required details (along with a signed cover sheet) may be used as the contractor’s submission and is disclosable to the public under the Open Public Records Act.
The contractor must also complete the attached Stockholder Disclosure Certification. This will assist the agency in meeting its obligations under the law. NOTE: This section does not apply to Board of Education contracts. * N.J.S.A. 19:44A-3(s): “The term "legislative leadership committee" means a committee established, authorized to be established, or designated by the President of the Senate, the Minority Leader of the Senate, the Speaker of the General Assembly or the Minority Leader of the General Assembly pursuant to section 16 of P.L.1993, c.65 (C.19:44A-10.1) for the purpose of receiving contributions and making expenditures.” GRAINGER.
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DOC #4, continued
C. 271 POLITICAL CONTRIBUTION DISCLOSURE FORM
Required Pursuant to N.J.S.A. 19:44A-20.26
Part I – Vendor Information
Vendor Name: W.W. Grainger, Inc.
Address: 100 Grainger Parkway
City: Lake Forest State: IL Zip: 60045
The undersigned being authorized to certify, hereby certifies that the submission provided herein represents compliance with the provisions of N.J.S.A. 19:44A-20.26 and as represented by the Instructions accompanying this form.
Signature Pr inted Name Title
Part II – Contribution Disclosure
Check here if disclosure is provided in electronic form Contributor Name Recipient Name Date Dollar Amount
No contributions $
Check here if the information is continued on subsequent page(s) This form or its permitted facsimile must be submitted to the local unit no later than 10 days prior to the award of the contract.
Disclosure requirement: Pursuant to N.J.S.A. 19:44A-20.26 this disclosure must include all reportable political contributions (more than $300 per election cycle) over the 12 months prior to submission to the committees of the government entities listed on the form provided by the local unit.
Ken White National Government Sales Manager
GRAINGER,
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DOC #4, continued
List of Agencies with Elected Officials Required for Political Contribution Disclosure N.J.S.A. 19:44A-20.26
County Name:
State: Governor, and Legislative Leadership Committees
Legislative District #s:
State Senator and two members of the General Assembly per district.
County:
Freeholders County Clerk Sheriff
{County Executive} Surrogate
Municipalities (Mayor and members of governing body, regardless of title):
USERS SHOULD CREATE THEIR OWN FORM, OR DOWNLOAD
FROM THE PAY TO PLAY SECTION OF THE DLGS WEBSITE A
COUNTY-BASED, CUSTOMIZABLE FORM.
GRAINGER.
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DOC#S
STOCKHOLDER DISCLOSURE CERTIFICATION
Name of Busin~ :
GRAINGER.
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m I certify that the list below contains the names and home addresses of all stockholders holding I 0% or more of the issued and outstanding stock of the undersigned OR
□ I certify that no one stockholder owns I 0% or more of the issued and outstanding stock of the undersigned.
Check the box that represents the type of business organization:
C Partnership liJ Corporation C Sole Proprietorship
[] Limited Partnership □Limited Liability Corporation □Limited Liability Partnership C Subchapter S Corporation
Sign and notariu the form below, and, if necessary, complete the stockholder list below.
Stockholders·
Name: The Vanguard Group Name:
(investment finn) 100 10.61%
Home Address: Home Address:
JOO Vanguard Blvd. I
Malvern, PA 19355
I
Name: . Name:
Home Address: Home Address:
i
Name: Name:
Home Address: Home Address: .
t
Subsaibcd 1111d sworn before me this 2~: of 1Y\lh~
20~~
(N~~~
My Commis.5iOO c:xpircs:q ~
~ '6J.1nr S38ldlC3 NO!SSll'O'IQ:) J.W Z80ZZ0t(HOZ 01 A!/Vl ON OQVijQl O:> :10 3J.'t"lS
:mBrld AHVJ.ON
dW(US W S3~O130
(Affianl)
Ken White, National Government Sales Manager
(Print name & cide of affiant)
(Corporate Seal)
DOC #6
DISCLOSURE OF I NVESTMENT ACTIVITIES IN IRAN, RUSS
IA AND BELARUS
N.J.S.A. 52:32-57, et seq. (P.L. 2012, c.25 and P.L. 2021, c.4) and N.J.S.A. 52:32-60.1 Pursuant to N.J.S.A. 52:32 -57, et seq. (P.L. 2012, c.25 and P.L. 2021, c.4) and N.J.S.A. 52:32 -60.1 any person or entity that submits a bid or proposal or otherwise proposes to enter into or renew a contract must certify that neither the person nor entity, nor any of its parents, subsidiaries, or affiliates, is identified on the New Jersey Department of the Treasury’s Chapter 25 List as a person or entity engaged in investment activities in Iran, Russia or Belarus. The Chapter 25 list is found on the Division’s website at https://www.state.nj.us/treasury/purchase/. Vendors/Bidders must review this list prior to completing the below certification. If the Qualified Purchasing Agent of the Atlantic County Utilities Authority finds a person or entity to be in violation of the law, he shall take action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the party.
CHECK THE APPROPRIATE BOX
I certify, pursuant to N.J.S.A. 52:32-57, et seq. (P.L. 2012, c.25 and P.L. 2021, c.4), and N.J.S.A. 52:32-60.1 that neither the Vendor/Bidder listed above nor any of its parents, subsidiaries, or affiliates is listed on the New Jersey Department of the Treasury’s Cha pter 25 List of entities determined to be engaged in prohibited activities in Iran, Russia or Belarus.
OR
I am unable to certify as above because the Vendor/Bidder and/or one or more of its parents, subsidiaries, or affiliates is listed on the New Jersey Department of the Treasury’s Chapter 25 List. I will provide a detailed, accurate and precise description of the activities of the Vendor/Bidder, or one of its parents, subsidiaries or affiliates, has engaged in regarding investment activities in Iran by completing the information requested below.
Entity Engaged in Investment Activities
Relationship to Vendor/ Bidder
Description of Activities
Duration of Engagement
Anticipated Cessation Date
Attach Additional Sheets If Necessary.
CERTIFICATION
I, the undersigned, certify that I am authorized to execute this certification on behalf of the Vendor, that the foregoing information and any attachments hereto, to the best of my knowledge are true and complete. I acknowledge that the ACUA is relying on the information contained herein, and that the Vendor is under a continuing obligation from the date of this certification through the completion of any contract(s) with the ACUA to notify the Qualified Purchasing Agent in writing of any changes to the information contained herein; that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification. If I do so, I will be subject to criminal prosecution under the law, and it will constitute a material breach of my agreement(s) with the ACUA, I am permitting the ACUA to declare any contract(s) resulting from this certification void and unenforceable.
Ken White
Printed Name of Authorized Agent Signature of Authorized Agent Title Date
Company Name
X
National Government Sales Manager
3/28/24
W.W. Grainger, Inc.
□
□
GRAINGER.
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DOC #7
NEW JERSEY BUSINESS REGISTRATION CERTIFICATE
(N.J.S.A. 52:32-44)
Offerors wishing to do business in New Jersey must submit their State Division of Revenue issued Business Registration Certificate with their proposal here. Failure to do so will disqualify the Offeror from offering products or services in New Jersey through any resulting contract.
https://www.njportal.com/DOR/BusinessRegistration/
Please see Grainger’s current State Division of Revenue issued Business Registration Certificate.
GRAINGER.
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•
STATE OF KE,v JERSEY
e rsU\ESS R.EGI ,TRATION CERTIFI CATE
Ta,p.a yer ~:im ,: WW GRAINGER ~C
Trade:'.\.im, ; GRAINGF.R
Ad!dr~: 100 GRAINGER.PK\\''\'
lAKEFOREST n:. 6(M'µ5-5.!02
Cenifii:.ate :\ wnb-er: 009l0S l
Elfe-ttiv e D'l!te! Allplai D8 19~6
Dilr • ofJn uanc:~: F!!l>tl.l..1ry 26, 20::!.f
F o.,Offi ce, Lse Only:
10~40l260S50407go
DOC #8
EEOAA EVIDENCE
Equal Employment Opportunity/Affirmative Action
Goods, Professional Services & General Service Projects
EEO/AA Evidence
Vendors are required to submit evidence of compliance with N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 in order to be considered a responsible vendor.
One of the following must be included with submission:
• Copy of Letter of Federal Approval
• Certificate of Employee Information Report (see below) • Fully Executed Form AA302
• Fully Executed EEO-1 Report
See the guidelines at:
https://www.state.nj.us/treasury/contract compliance/documents/pdf/guidelines/pa.pdf for further information.
I certify that my bid package includes t
he required evidence per the above list and
State website.
Name: Title:
Signature: Date:
Ken White National Government Sales Manager
03-28-24
Certification 44 2 4
CERTIFICATE OF EMPLOYEE INFORMATION REPORT
Thit" 10 certify Iha~!,~°" li•le<I belQ., ha! submitlold an £mployee lnformabon Report pursuant to N.JAC 17:27-1 I el seq. and Ill& SWle Treasu,e r ha, approvll(f ~ report. This apf)tOllal wlll romaln in ofectrorlheperiodof 15-Dlil C-202 1 to15-D!I C-20 24
W.W. GRAIN GER , INC.
100 GRAINGER PARXWAY
LAKE PORBST IL 60045
ELJZABET>i MAHER MUOIO
Slate Trea&urer
GRAINGER ,
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DOC #9
MACBRIDE-PRINCIPLES
MACBRIDE PRINCIPALS FORM
BID SOLICITATION #: 240078 VENDOR/BIDDER: W.W. Grainger, Inc.
VENDOR’S/BIDDER’S REQUIREMENT
TO PROVIDE A CERTIFICATION IN COMPLIANCE WITH THE MACBRIDE PRINCIPALS AND NORTHERN IRELAND ACT OF 1989
Pursuant to Public Law 1995, c. 134, a responsible Vendor/Bidder selected, after public bidding, by the Director of the Division of Purchase and Property, pursuant to N.J.S.A. 52:34-12, must complete the certification below by checking one of the two options listed below and signing where indicated. If a Vendor/Bidder that would otherwise be awarded a purchase, contract or agreement does not complete the certification, then the Director may determine, in accordance with applicable law and rules, that it is in the best interest of the State to award the purchase, contract or agreement to another Vendor/Bidder that has completed the certification and has submitted a bid within five (5) percent of the most advantageous bid. If the Director finds contractors to be in violation of the principals that are the subject of this law, he/she shall take such action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the party.
I, the undersigned, on behalf the Vendor/Bidder, certify pursuant to N.J.S.A. 52:34-12.2 that:
CHECK THE APPROPRIATE BOX
The Vendor/Bidder has no business operations in Northern Ireland; or OR
The Vendor/Bidder will take lawful steps in good faith to conduct any business operations it has in Northern Ireland in accordance with the MacBride principals of nondiscrimination in employment as set forth in section 2 of P.L. 1987, c. 177 (N.J.S.A. 52:18A-89.5) and in conformance with the United Kingdom’s Fair Employment (Northern Ireland) Act of 1989, and permit independent monitoring of its compliance with those principals.
CERTIFICATION
I, the undersigned, certify that I am authorized to execute this certification on behalf of the Vendor/Bidder, that the foregoing information and any attachments hereto, to the best of my knowledge are true and complete. I acknowledge that the State of New Jersey is relying on the information contained herein, and that the Vendor/Bidder is under a continuing obligation from the date of this certification through the completion of any contract(s) with the State to notify the State in writing o f any changes to the information contained herein; that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification. If I do so, I will be subject to criminal prosecution under the law, and it will constitute a material breach of my agreement(s) with the State, permitting the State to declare any contract(s) resulting from this certification to be void and unenforceable.
Signature Date
Version June 28, 2023
STATE OF NEW JERSEY DEPARTMENT OF THE TREASURY
DIVISION OF PURCHASE AND PROPERTY
33 WEST STATE STREET, P.O. BOX 230
TRENTON, NEW JERSEY 08625-0230
X
03-28-24
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□
□
Print Name and Title
Exhibit H
Advertising Compliance Requirement
Pursuant to certain state notice provisions, including but not limited to Oregon Revised Statutes Chapter 279A.210, Chapter 279A.220, and other related provisions, the following public agencies and political subdivisions of the referenced public agencies are eligible to register with OMNIA Partners and access the Master Agreement contract award made pursuant to this solicitation, and are hereby given notice of the foregoing request for proposals for purposes of complying with the procedural requirements of said statutes:
Nationwide:
State of Alabama State of Hawaii Commonwealth of
Massachusetts
State of New Mexico State of South
Dakota
State of Alaska State of Idaho State of Michigan State of New York State of Tennessee State of Arizona State of Illinois State of Minnesota State of North Carolina State of Texas State of Arkansas State of Indiana State of Mississippi State of North Dakota State of Utah State of California State of Iowa State of Missouri State of Ohio State of Vermont State of Colorado State of Kansas State of Montana State of Oklahoma Commonwealth of Virginia
State of Connecticut Commonwealth of
Kentucky
State of Nebraska State of Oregon State of Washington
State of Delaware State of Louisiana State of Nevada Commonwealth of Pennsylvania
State of West
Virginia
State of Florida State of Maine State of New Hampshire State of Rhode Island State of Wisconsin State of Georgia State of Maryland State of New Jersey State of South Carolina State of Wyoming District of Columbia U.S. Territories
Lists of political subdivisions and local governments in the above referenced states / districts, and territories may be found at http://www.usa.gov/state-governments and https://www.usa.gov/local-governments.
Certain Public Agencies and Political Subdivisions:
Ken White, National Government Sales Manager
GRAINGER.
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CITIES, TOWNS, VILLAGES AND BOROUGHS
INCLUDING BUT NOT LIMITED TO:
BAKER CITY GOLF COURSE, OR CITY OF ADAIR
VILLAGE, OR CITY OF ASHLAND, OR
CITY OF AUMSVILLE, OR CITY OF AURORA, OR
CITY OF BAKER, OR
CITY OF BATON ROUGE, LA CITY OF
BEAVERTON, OR CITY OF BEND, OR
CITY OF BOARDMAN, OR CITY OF BONANAZA,
OR CITY OF BOSSIER CITY, LA CITY OF
BROOKINGS, OR CITY OF BURNS, OR
CITY OF CANBY, OR
CITY OF CANYONVILLE, OR CITY OF
CLATSKANIE, OR CITY OF COBURG, OR
CITY OF CONDON, OR CITY OF COQUILLE, OR
CITY OF CORVALLI, OR
CITY OF CORVALLIS PARKS AND RECREATION
DEPARTMENT, OR
CITY OF COTTAGE GROVE, OR CITY OF DONALD,
OR
CITY OF EUGENE, OR
CITY OF FOREST GROVE, OR
CITY OF GOLD HILL, OR CITY OF GRANTS PASS, OR
CITY OF GRESHAM, OR CITY OF HILLSBORO, OR
CITY OF INDEPENDENCE, OR
CITY AND COUNTY OF HONOLULU, HI CITY OF
KENNER, LA
CITY OF LA GRANDE, OR CITY OF LAFAYETTE, LA
CITY OF LAKE CHARLES, OR CITY OF LEBANON,
OR
CITY OF MCMINNVILLE, OR CITY OF MEDFORD,
OR CITY OF METAIRIE, LA CITY OF MILL CITY,
OR CITY OF MILWAUKIE, OR CITY OF MONROE,
LA
CITY OF MOSIER, OR
CITY OF NEW ORLEANS, LA CITY OF NORTH
PLAINS, OR CITY OF OREGON CITY, OR CITY OF
PILOT ROCK, OR CITY OF PORTLAND, OR CITY
OF POWERS, OR
CITY OF PRINEVILLE, OR CITY OF REDMOND, OR
CITY OF REEDSPORT, OR CITY OF RIDDLE, OR
CITY OF ROGUE RIVER, OR
CITY OF ROSEBURG, OR CITY OF SALEM, OR
CITY OF SANDY, OR CITY OF SCAPPOOSE, OR
CITY OF SHADY COVE, OR CITY OF SHERWOOD,
OR CITY OF SHREVEPORT, LA CITY OF
SILVERTON, OR CITY OF SPRINGFIELD, OR CITY
OF ST. HELENS, OR CITY OF ST. PAUL, OR CITY
OF SULPHUR, LA CITY OF TIGARD, OR
CITY OF TROUTDALE, OR CITY OF TUALATIN, OR
CITY OF WALKER, LA CITY OF WARRENTON, OR
CITY OF WEST LINN, OR CITY OF WILSONVILLE,
OR CITY OF WINSTON, OR CITY OF WOODBURN,
OR
LEAGUE OF OREGON CITES
THE CITY OF HAPPY VALLEY OREGON ALPINE, UT
ALTA, UT ALTAMONT, UT
ALTON, UT AMALGA, UT
AMERICAN FORK CITY, UT
ANNABELLA, UT ANTIMONY, UT
APPLE VALLEY, UT AURORA, UT
BALLARD, UT
BEAR RIVER CITY, UT BEAVER, UT
BICKNELL, UT
BIG WATER, UT BLANDING, UT
BLUFFDALE, UT BOULDER, UT
CITY OF BOUNTIFUL, UT BRIAN HEAD, UT
BRIGHAM CITY CORPORATION, UT BRYCE CANYON CITY, UT
C
ANNONVILLE, UT
CASTLE DALE, UT CASTLE VALLEY, UT CITY
OF CEDAR CITY, UT CEDAR FORT, UT
CITY OF CEDAR HILLS, UT CENTERFIELD, UT
CENTERVILLE CITY CORPORATION, UT CENTRAL VALLEY,
UT
CHARLESTON, UT CIRCLEVILLE, UT
CLARKSTON, UT CLAWSON, UT
CLEARFIELD, UT CLEVELAND, UT
CLINTON CITY CORPORATION, UT COALVILLE, UT
CORINNE, UT CORNISH, UT
COTTONWOOD HEIGHTS, UT DANIEL, UT
DELTA, UT
DEWEYVILLE, UT DRAPER CITY, UT DUCHESNE, UT
EAGLE MOUNTAIN, UT EAST CARBON, UT ELK RIDGE, UT
ELMO, UT ELSINORE, UT ELWOOD, UT EMERY, UT ENOCH,
UT ENTERPRISE, UT EPHRAIM, UT ESCALANTE, UT
EUREKA, UT FAIRFIELD, UT FAIRVIEW, UT FARMINGTON,
UT FARR WEST, UT FAYETTE, UT FERRON, UT FIELDING,
UT FILLMORE, UT
FOUNTAIN GREEN, UT FRANCIS, UT
FRUIT HEIGHTS, UT GARDEN CITY, UT GARLAND, UT
GENOLA, UT GLENDALE, UT GLENWOOD, UT GOSHEN, UT
GRANTSVILLE, UT GREEN RIVER, UT GUNNISON, UT
HANKSVILLE, UT HARRISVILLE, UT HATCH, UT
HEBER CITY CORPORATION, UT HELPER, UT
HENEFER, UT HENRIEVILLE, UT HERRIMAN, UT
HIDEOUT, UT HIGHLAND, UT HILDALE, UT
HINCKLEY, UT HOLDEN, UT HOLLADAY, UT
HONEYVILLE, UT HOOPER, UT HOWELL, UT
HUNTINGTON, UT HUNTSVILLE, UT
CITY OF HURRICANE, UT HYDE PARK, UT
HYRUM, UT INDEPENDENCE, UT IVINS, UT
JOSEPH, UT JUNCTION, UT KAMAS, UT KANAB,
UT
KANARRAVILLE, UT KANOSH, UT KAYSVILLE, UT
KINGSTON, UT
KOOSHAREM, UT LAKETOWN, UT LA
VERKIN, UT LAYTON, UT LEAMINGTON, UT
LEEDS, UT
LEHI CITY CORPORATION, UT LEVAN, UT
LEWISTON, UT LINDON, UT LOA, UT
LOGAN CITY, UT LYMAN, UT LYNNDYL, UT
MANILA, UT MANTI, UT MANTUA, UT
MAPLETON, UT
MARRIOTT-SLATERVILLE, UT MARYSVALE, UT
MAYFIELD, UT MEADOW, UT MENDON,
UT
MIDVALE CITY INC., UT MIDWAY, UT
MILFORD, UT MILLVILLE, UT MINERSVILLE, UT MOAB, UT
MONA, UT MONROE, UT
CITY OF MONTICELLO, UT MORGAN, UT
MORONI, UT
MOUNT PLEASANT, UT
MURRAY CITY CORPORATION, UT MYTON, UT
NAPLES, UT NEPHI, UT
NEW HARMONY, UT NEWTON, UT NIBLEY, UT
NORTH LOGAN, UT NORTH OGDEN, UT
NORTH SALT LAKE CITY, UT OAK CITY, UT
OAKLEY, UT
OGDEN CITY CORPORATION, UT OPHIR, UT
GRAINGER.
I I I 111#-1-IWl-11¥\iW·irl,ill·i·i1M
ORANGEVILLE, UT ORDERVILLE, UT OREM, UT
PANGUITCH, UT PARADISE, UT PARAGONAH, UT
PARK CITY, UT PAROWAN, UT PAYSON, UT
PERRY, UT
PLAIN CITY, UT
PLEASANT GROVE CITY, UT PLEASANT VIEW, UT
PLYMOUTH, UT
PORTAGE, UT PRICE, UT PROVIDENCE, UT PROVO,
UT
RANDOLPH, UT REDMOND, UT RICHFIELD, UT
RICHMOND, UT RIVERDALE, UT RIVER HEIGHTS,
UT RIVERTON CITY, UT ROCKVILLE, UT ROCKY
RIDGE, UT
ROOSEVELT CITY CORPORATION, UT ROY, UT
RUSH VALLEY, UT
CITY OF ST. GEORGE, UT SALEM, UT
SALINA, UT
SALT LAKE CITY CORPORATION, UT SANDY, UT
SANTA CLARA, UT SANTAQUIN, UT SARATOGA
SPRINGS, UT SCIPIO, UT
SCOFIELD, UT SIGURD, UT SMITHFIELD, UT
SNOWVILLE, UT
CITY OF SOUTH JORDAN, UT SOUTH OGDEN, UT
CITY OF SOUTH SALT LAKE, UT SOUTH WEBER,
UT
SPANISH FORK, UT SPRING CITY, UT
SPRINGDALE, UT SPRINGVILLE, UT STERLING, UT
STOCKTON, UT SUNNYSIDE, UT SUNSET CITY
CORP, UT SYRACUSE, UT TABIONA, UT
CITY OF TAYLORSVILLE, UT TOOELE CITY
CORPORATION, UT TOQUERVILLE, UT
TORREY, UT TREMONTON CITY, UT TRENTON, UT
TROPIC, UT UINTAH, UT VERNAL CITY, UT
VERNON, UT VINEYARD, UT VIRGIN, UT WALES,
UT WALLSBURG, UT
WASHINGTON CITY, UT WASHINGTON TERRACE,
UT WELLINGTON, UT WELLSVILLE, UT
WENDOVER, UT
WEST BOUNTIFUL, UT WEST HAVEN, UT WEST
JORDAN, UT WEST POINT, UT
WEST VALLEY CITY, UT WILLARD, UT
WOODLAND HILLS, UT WOODRUFF, UT
WOODS CROSS, UT
COUNTIES AND PARISHES INCLUDING BUT NOT
LIMITED TO:
ASCENSION PARISH, LA
ASCENSION PARISH, LA, CLEAR OF COURT
CADDO PARISH, LA
CALCASIEU PARISH, LA
CALCASIEU PARISH SHERIFF’S OFFICE, LA
CITY AND COUNTY OF HONOLULU, HI
CLACKAMAS COUNTY, OR
CLACKAMAS COUNTY DEPT OF TRANSPORTATION,
OR
CLATSOP COUNTY, OR
COLUMBIA COUNTY, OR
COOS COUNTY, OR
COOS COUNTY HIGHWAY DEPARTMENT, OR
COUNTY OF HAWAII, OR
CROOK COUNTY, OR
CROOK COUNTY ROAD DEPARTMENT, OR
CURRY COUNTY, OR
DESCHUTES COUNTY, OR
DOUGLAS COUNTY, OR
EAST BATON ROUGE PARISH, LA GILLIAM
COUNTY, OR
GRANT COUNTY, OR HARNEY
COUNTY, OR
HARNEY COUNTY SHERIFFS OFFICE, OR HAWAII
COUNTY, HI
HOOD RIVER COUNTY, OR JACKSON
COUNTY, OR JEFFERSON COUNTY,
OR JEFFERSON PARISH, LA
JOSEPHINE COUNTY GOVERNMENT, OR LAFAYETTE
CONSOLIDATED GOVERNMENT, LA LAFAYETTE PARISH, LA
LAFAYETTE PARISH CONVENTION & VISITORS COMMISSION
LAFOURCHE PARISH, LA KAUAI
COUNTY, HI KLAMATH COUNTY,
OR LAKE COUNTY, OR LANE
COUNTY, OR LINCOLN COUNTY,
OR LINN COUNTY, OR
LIVINGSTON PARISH, LA
MALHEUR COUNTY, OR MAUI
COUNTY, HI
MARION COUNTY, SALEM, OR MORROW
COUNTY, OR MULTNOMAH COUNTY, OR
MULTNOMAH COUNTY BUSINESS AND
COMMUNITY SERVICES, OR
MULTNOMAH COUNTY SHERIFFS OFFICE, OR MULTNOMAH
LAW LIBRARY, OR
ORLEANS PARISH, LA
PLAQUEMINES PARISH, LA POLK
COUNTY, OR RAPIDES PARISH, LA
SAINT CHARLES PARISH, LA
SAINT CHARLES PARISH PUBLIC SCHOOLS, LA SAINT
LANDRY PARISH, LA
SAINT TAMMANY PARISH, LA SHERMAN
COUNTY, OR TERREBONNE PARISH, LA
TILLAMOOK COUNTY, OR
TILLAMOOK COUNTY SHERIFF'S OFFICE, OR TILLAMOOK
COUNTY GENERAL HOSPITAL, OR
UMATILLA COUNTY, OR UNION COUNTY, OR WALLOWA
COUNTY, OR WASCO COUNTY, OR WASHINGTON COUNTY, OR
WEST BATON ROUGE PARISH, LA WHEELER COUNTY, OR
YAMHILL COUNTY, OR
COUNTY OF BOX ELDER, UT COUNTY OF CACHE, UT COUNTY
OF RICH, UT COUNTY OF WEBER, UT COUNTY OF MORGAN,
UT COUNTY OF DAVIS, UT COUNTY OF SUMMIT, UT COUNTY
OF DAGGETT, UT COUNTY OF SALT LAKE, UT COUNTY OF
TOOELE, UT COUNTY OF UTAH, UT COUNTY OF WASATCH, UT
COUNTY OF DUCHESNE, UT COUNTY OF UINTAH, UT COUNTY
OF CARBON, UT COUNTY OF SANPETE, UT COUNTY OF JUAB,
UT COUNTY OF MILLARD, UT COUNTY OF SEVIER, UT
COUNTY OF EMERY, UT COUNTY OF GRAND, UT COUNTY OF
BEVER, UT COUNTY OF PIUTE, UT COUNTY OF WAYNE, UT
COUNTY OF SAN JUAN, UT COUNTY OF GARFIELD, UT
COUNTY OF KANE, UT COUNTY OF IRON, UT COUNTY OF
WASHINGTON, UT
OTHER AGENCIES INCLUDING ASSOCIATIONS, BOARDS
,
DISTRICTS, COMMISSIONS, COUNCILS, PUBLIC
CORPORATIONS, PUBLIC DEVELOPMENT AUTHORITIES,
RESERVATIONS AND UTILITIES INCLUDING BUT NOT
LIMITED TO:
ADAIR R.F.P.D., OR
ADEL WATER IMPROVEMENT DISTRICT, OR
ADRIAN R.F.P.D., OR
AGNESS COMMUNITY LIBRARY, OR
AGNESS-ILLAHE R.F.P.D., OR
GRAINGER.
I I I 111#-1-IWl-11¥\iW·irl,ill·i·i1M
AGRICULTURE EDUCATION SERVICE
EXTENSION DISTRICT, OR
ALDER CREEK-BARLOW WATER
DISTRICT NO. 29, OR
ALFALFA FIRE
DISTRICT, OR ALSEA
R.F.P.D., OR
ALSEA RIVIERA WATER IMPROVEMENT
DISTRICT, OR
AMITY FIRE DISTRICT, OR
ANTELOPE MEADOWS SPECIAL ROAD
DISTRICT, OR APPLE ROGUE DISTRICT
IMPROVEMENT COMPANY, OR
APPLEGATE VALLEY R.F.P.D. #9, OR
ARCH CAPE DOMESTIC WATER SUPPLY
DISTRICT, OR
ARCH CAPE SANITARY DISTRICT,
OR ARNOLD IRRIGATION
DISTRICT, OR
ASH CREEK WATER CONTROL DISTRICT,
OR ATHENA CEMETERY MAINTENANCE
DISTRICT, OR
AUMSVILLE R.F.P.D., OR
AURORA R.F.P.D., OR
AZALEA R.F.P.D., OR
BADGER IMPROVEMENT DISTRICT, OR
BAILEY-SPENCER R.F.P.D., OR
BAKER COUNTY LIBRARY DISTRICT, OR
BAKER R.F.P.D., OR
BAKER RIVERTON ROAD DISTRICT, OR
BAKER VALLEY IRRIGATION DISTRICT, OR
BAKER VALLEY S.W.C.D., OR
BAKER VALLEY VECTOR CONTROL DISTRICT, OR
BANDON CRANBERRY WATER CONTROL DISTRICT,
OR
BANDON R.F.P.D., OR
BANKS FIRE DISTRICT, OR
BANKS FIRE DISTRICT #13, OR
BAR L RANCH ROAD DISTRICT, OR
BARLOW WATER IMPROVEMENT DISTRICT, OR
BASIN AMBULANCE SERVICE DISTRICT, OR
BASIN TRANSIT SERVICE TRANSPORTATION
DISTRICT, OR
BATON ROUGE WATER COMPANY
BAY AREA HEALTH DISTRICT, OR
BAYSHORE SPECIAL ROAD DISTRICT, OR
BEAR VALLEY SPECIAL ROAD DISTRICT, OR
BEAVER CREEK WATER CONTROL DISTRICT, OR
BEAVER DRAINAGE IMPROVEMENT COMPANY,
INC., OR
BEAVER SLOUGH DRAINAGE DISTRICT, OR
BEAVER SPECIAL ROAD DISTRICT, OR
BEAVER WATER DISTRICT, OR
BELLE MER S.I.G.L. TRACTS SPECIAL ROAD
DISTRICT, OR
BEND METRO PARK AND RECREATION DISTRICT
BENTON S.W.C.D., OR
BERNDT SUBDIVISION WATER IMPROVEMENT
DISTRICT, OR
BEVERLY BEACH WATER DISTRICT, OR
BIENVILLE PARISH FIRE PROTECTION DISTRICT 6,
LA
BIG BEND IRRIGATION DISTRICT, OR
BIGGS SERVICE DISTRICT, OR
BLACK BUTTE RANCH DEPARTMENT OF POLICE
SERVICES, OR
BLACK BUTTE RANCH R.F.P.D., OR BLACK
MOUNTAIN WATER DISTRICT, OR BLODGETT-
SUMMIT R.F.P.D., OR
BLUE MOUNTAIN HOSPITAL DISTRICT, OR BLUE
MOUNTAIN TRANSLATOR DISTRICT, OR
BLUE RIVE
R PARK & RECREATION DISTRICT, OR BLUE RIVER
WATER DISTRICT, OR
BLY R.F.P.D., OR
BLY VECTOR CONTROL DISTRICT, OR
BLY WATER AND SANITARY DISTRICT, OR BOARDMAN
CEMETERY MAINTENANCE DISTRICT, OR
BOARDMAN PARK AND RECREATION DISTRICT BOARDMAN
R.F.P.D., OR
BONANZA BIG SPRINGS PARK & RECREATION DISTRICT, OR
BONANZA MEMORIAL PARK CEMETERY DISTRICT, OR
BONANZA R.F.P.D., OR
BONANZA-LANGELL VALLEY VECTOR CONTROL DISTRICT,
OR
BORING WATER DISTRICT #24, OR
BOULDER CREEK RETREAT SPECIAL ROAD
DISTRICT, OR
BRIDGE R.F.P.D., OR
BROOKS COMMUNITY SERVICE DISTRICT, OR
BROWNSVILLE R.F.P.D., OR
BUELL-RED PRAIRIE WATER DISTRICT, OR
BUNKER HILL R.F.P.D. #1, OR
BUNKER HILL SANITARY DISTRICT, OR
BURLINGTON WATER DISTRICT, OR
BURNT RIVER IRRIGATION DISTRICT, OR
BURNT RIVER S.W.C.D., OR
CALAPOOIA R.F.P.D., OR
CAMAS VALLEY R.F.P.D., OR
CAMELLIA PARK SANITARY DISTRICT, OR
CAMMANN ROAD DISTRICT, OR
CAMP SHERMAN ROAD DISTRICT, OR
CANBY AREA TRANSIT, OR
CANBY R.F.P.D. #62, OR
CANBY UTILITY BOARD, OR
CANNON BEACH R.F.P.D., OR
CANYONVILLE SOUTH UMPQUA FIRE DISTRICT, OR
CAPE FERRELO R.F.P.D., OR
CAPE FOULWEATHER SANITARY DISTRICT, OR
CARLSON PRIMROSE SPECIAL ROAD DISTRICT, OR
CARMEL BEACH WATER DISTRICT, OR
CASCADE VIEW ESTATES TRACT 2, OR
CEDAR CREST SPECIAL ROAD DISTRICT, OR
CEDAR TRAILS SPECIAL ROAD DISTRICT, OR
CEDAR VALLEY - NORTH BANK R.F.P.D., OR
CENTRAL CASCADES FIRE AND EMS, OR
CENTRAL CITY ECONOMIC OPPORTUNITY CORP, LA
CENTRAL LINCOLN P.U.D., OR
CENTRAL OREGON COAST FIRE & RESCUE
DISTRICT, OR
CENTRAL OREGON INTERGOVERNMENTAL
COUNCIL
CENTRAL OREGON IRRIGATION DISTRICT, OR
CHAPARRAL WATER CONTROL DISTRICT, OR
CHARLESTON FIRE DISTRICT, OR
CHARLESTON SANITARY DISTRICT, OR
CHARLOTTE ANN WATER DISTRICT, OR
CHEHALEM PARK & RECREATION DISTRICT, OR
CHEHALEM PARK AND RECREATION DISTRICT
CHEMULT R.F.P.D., OR
CHENOWITH WATER P.U.D., OR
GRAINGER.
I I I 111#-1-IWl-11¥\iW·irl,ill·i·i1M
CHERRIOTS, OR
CHETCO COMMUNITY PUBLIC LIBRARY
DISTRICT, OR
CHILOQUIN VECTOR CONTROL
DISTRICT, OR CHILOQUIN-AGENCY
LAKE R.F.P.D., OR CHINOOK DRIVE
SPECIAL ROAD DISTRICT, OR CHR
DISTRICT IMPROVEMENT
COMPANY, OR
CHRISTMAS VALLEY DOMESTIC WATER
DISTRICT, OR
CHRISTMAS VALLEY PARK &
RECREATION DISTRICT, OR
CHRISTMAS VALLEY R.F.P.D., OR
CITY OF BOGALUSA SCHOOL BOARD, LA
CLACKAMAS COUNTY FIRE DISTRICT #1,
OR CLACKAMAS COUNTY SERVICE
DISTRICT #1, OR CLACKAMAS COUNTY
VECTOR CONTROL DISTRICT, OR
CLACKAMAS RIVER WATER
CLACKAMAS RIVER WATER,
OR CLACKAMAS S.W.C.D., OR
CLATSKANIE DRAINAGE
IMPROVEMENT COMPANY, OR
CLATSKANIE LIBRARY DISTRICT, OR
CLATSKANIE P.U.D., OR
CLATSKANIE PARK & RECREATION DISTRICT,
OR CLATSKANIE PEOPLE'S UTILITY DISTRICT
CLATSKANIE R.F.P.D., OR
CLATSOP CARE CENTER HEALTH DISTRICT, OR
CLATSOP COUNTY S.W.C.D., OR
CLATSOP DRAINAGE IMPROVEMENT COMPANY
#15, INC., OR
CLEAN WATER SERVICES
CLEAN WATER SERVICES, OR
CLOVERDALE R.F.P.D., OR
CLOVERDALE SANITARY DISTRICT, OR
CLOVERDALE WATER DISTRICT, OR
COALEDO DRAINAGE DISTRICT, OR
COBURG FIRE DISTRICT, OR
COLESTIN RURAL FIRE DISTRICT, OR
COLTON R.F.P.D., OR
COLTON WATER DISTRICT #11, OR
COLUMBIA 911 COMMUNICATIONS DISTRICT, OR
COLUMBIA COUNTY 4-H & EXTENSION SERVICE
DISTRICT, OR
COLUMBIA DRAINAGE VECTOR CONTROL, OR
COLUMBIA IMPROVEMENT DISTRICT, OR
COLUMBIA R.F.P.D., OR
COLUMBIA RIVER FIRE & RESCUE,
OR COLUMBIA RIVER PUD, OR
COLUMBIA S.W.C.D., OR
COLUMBIA S.W.C.D., OR
CONFEDERATED TRIBES OF THE UMATILLA
INDIAN RESERVATION
COOS COUNTY AIRPORT DISTRICT, OR
COOS COUNTY AIRPORT DISTRICT, OR
COOS COUNTY AREA TRANSIT SERVICE DISTRICT,
OR
COOS COUNTY AREA TRANSIT SERVICE DISTRICT,
OR
COOS FOREST PROTECTIVE ASSOCIATION
COOS S.W.C.D., OR
COQUILLE R.F.P.D., OR
COQUILLE VALLEY HOSPITAL DISTRICT, OR
CORBETT WATER DISTRICT, OR
CORNELIUS R.F.P.D., OR
CORP RANCH ROAD WATER IMPROVEMENT, OR
CORVALLIS R.F.P.D., OR
COUNTRY CLUB ESTATES SPECIAL WATER DISTRICT, OR
COUNTRY CLUB WATER DISTRICT, OR COUNTRY
ESTATES ROAD DISTRICT, OR
COVE CEMETERY MAINTENANCE DISTRICT, OR COVE
ORCHARD SE
WER SERVICE DISTRICT, OR COVE R.F.P.D.,
OR
CRESCENT R.F.P.D., OR
CRESCENT SANITARY DISTRICT, OR
CRESCENT WATER SUPPLY AND IMPROVEMENT DISTRICT,
OR
CROOK COUNTY AGRICULTURE EXTENSION SERVICE
DISTRICT, OR
CROOK COUNTY CEMETERY DISTRICT, OR CROOK
COUNTY FIRE AND RESCUE, OR
CROOK COUNTY PARKS & RECREATION DISTRICT, OR
CROOK COUNTY S.W.C.D., OR
CROOK COUNTY VECTOR CONTROL DISTRICT, OR CROOKED
RIVER RANCH R.F.P.D., OR
CROOKED RIVER RANCH SPECIAL ROAD DISTRICT, OR
CRYSTAL SPRINGS WATER DISTRICT, OR
CURRY COUNTY 4-H & EXTENSION SERVICE
DISTRICT, OR
CURRY COUNTY PUBLIC TRANSIT SERVICE
DISTRICT, OR
CURRY COUNTY S.W.C.D., OR
CURRY HEALTH DISTRICT, OR
CURRY PUBLIC LIBRARY DISTRICT, OR
DALLAS CEMETERY DISTRICT #4, OR DARLEY
DRIVE SPECIAL ROAD DISTRICT, OR
DAVID CROCKETT STEAM FIRE COMPANY #1, LA DAYS
CREEK R.F.P.D., OR
DAYTON FIRE DISTRICT, OR
DEAN MINARD WATER DISTRICT, OR DEE
IRRIGATION DISTRICT, OR
DEER ISLAND DRAINAGE IMPROVEMENT
COMPANY, OR
DELL BROGAN CEMETERY MAINTENANCE DISTRICT,
OR
DEPOE BAY R.F.P.D., OR
DESCHUTES COUNTY 911 SERVICE DISTRICT, OR
DESCHUTES COUNTY R.F.P.D. #2, OR DESCHUTES
PUBLIC LIBRARY DISTRICT, OR DESCHUTES
S.W.C.D., OR
DESCHUTES VALLEY WATER DISTRICT, OR
DEVILS LAKE WATER IMPROVEMENT DISTRICT, OR
DEXTER R.F.P.D., OR
DEXTER SANITARY DISTRICT, OR
DORA-SITKUM R.F.P.D., OR
DOUGLAS COUNTY FIRE DISTRICT #2, OR
DOUGLAS S.W.C.D., OR
DRAKES CROSSING R.F.P.D., OR
DRRH SPECIAL ROAD DISTRICT #6, OR
DRY GULCH DITCH DISTRICT IMPROVEMENT
COMPANY, OR
DUFUR RECREATION DISTRICT, OR
DUMBECK LANE DOMESTIC WATER SUPPLY, OR
DUNDEE R.F.P.D., OR
DURKEE COMMUNITY BUILDING PRESERVATION
DISTRICT, OR
EAGLE POINT IRRIGATION DISTRICT, OR
EAGLE VALLEY CEMETERY MAINTENANCE
GRAINGER.
I I I 111#-1-IWl-11¥\iW·irl,ill·i·i1M
DISTRICT, OR
EAGLE VALLEY R.F.P.D.,
OR EAGLE VALLEY
S.W.C.D., OR
EAST FORK IRRIGATION
DISTRICT, OR EAST
MULTNOMAH S.W.C.D., OR
EAST SALEM SERVICE
DISTRICT, OR
EAST UMATILLA CHEMICAL CONTROL
DISTRICT, OR
EAST UMATILLA COUNTY AMBULANCE
AREA HEALTH DISTRICT, OR
EAST UMATILLA COUNTY
R.F.P.D., OR EAST VALLEY
WATER DISTRICT, OR
ELGIN COMMUNITY PARKS & RECREATION
DISTRICT, OR
ELGIN HEALTH
DISTRICT, OR ELGIN
R.F.P.D., OR
ELKTON ESTATES PHASE II SPECIAL ROAD
DISTRICT, OR
ELKTON
R.F.P.D., OR
EMERALD
P.U.D., OR
ENTERPRISE IRRIGATION DISTRICT, OR
ESTACADA CEMETERY MAINTENANCE
DISTRICT, OR
ESTACADA R.F.P.D. #69,
OR EUGENE R.F.P.D. # 1,
OR
EUGENE WATER AND ELECTRIC BOARD
EVANS VALLEY FIRE DISTRICT #6, OR
FAIR OAKS R.F.P.D., OR
FAIRVIEW R.F.P.D., OR
FAIRVIEW WATER DISTRICT, OR
FALCON HEIGHTS WATER AND SEWER, OR
FALCON-COVE BEACH WATER DISTRICT, OR
FALL RIVER ESTATES SPECIAL ROAD DISTRICT, OR
FARGO INTERCHANGE SERVICE DISTRICT, OR
FARMERS IRRIGATION DISTRICT, OR
FAT ELK DRAINAGE DISTRICT, OR
FERN RIDGE PUBLIC LIBRARY DISTRICT, OR
FERN VALLEY ESTATES IMPROVEMENT DISTRICT,
OR
FOR FAR ROAD DISTRICT, OR
FOREST GROVE R.F.P.D., OR
FOREST VIEW SPECIAL ROAD DISTRICT, OR
FORT ROCK-SILVER LAKE S.W.C.D., OR
FOUR RIVERS VECTOR CONTROL DISTRICT, OR
FOX CEMETERY MAINTENANCE DISTRICT, OR
GARDINER R.F.P.D., OR
GARDINER SANITARY DISTRICT, OR
GARIBALDI R.F.P.D., OR
GASTON R.F.P.D., OR
GATES R.F.P.D., OR
GEARHART R.F.P.D., OR
GILLIAM S.W.C.D., OR
GLENDALE AMBULANCE DISTRICT, OR
GLENDALE R.F.P.D., OR
GLENEDEN BEACH SPECIAL ROAD DISTRICT, OR
GLENEDEN SANITARY DISTRICT, OR
GLENWOOD WATER DISTRICT, OR
GLIDE - IDLEYLD SANITARY DISTRICT, OR GLIDE
R.F.P.D., OR
GOLD BEACH - WEDDERBURN R.F.P.D., OR GOLD
HILL IRRIGATION DISTRICT, OR GOLDFINCH ROAD
DISTRICT, OR
GOSHEN R.F.P.D., OR
GOVERNMENT CAMP ROAD DISTRICT, OR GOVERNMENT
CAMP SANITARY DISTRICT, OR GRAND PRAIRIE WATER
CONTROL DISTRICT, OR GRAND RONDE SANITARY
DISTRICT, OR
GRANT COUNTY TRANSPORTATION DISTRICT, OR GRANT
S.W.C.D., OR
GRANTS PASS IRRIGATION DISTRICT, OR GREATER
BOWEN VALLEY R.F.P.D., OR GR
EATER ST. HELENS
PARK & RECREATION DISTRICT, OR
GREATER TOLEDO POOL RECREATION DISTRICT, OR
GREEN KNOLLS SPECIAL ROAD DISTRICT, OR GREEN
SANITARY DISTRICT, OR GREENACRES R.F.P.D., OR
GREENBERRY IRRIGATION DISTRICT, OR
GREENSPRINGS RURAL FIRE DISTRICT, OR HAHLEN
ROAD SPECIAL DISTRICT, OR
HAINES CEMETERY MAINTENANCE DISTRICT, OR HAINES
FIRE PROTECTION DISTRICT, OR
HALSEY-SHEDD R.F.P.D., OR HAMLET
R.F.P.D., OR HARBOR R.F.P.D., OR
HARBOR SANITARY DISTRICT, OR HARBOR WATER
P.U.D., OR
HARNEY COUNTY HEALTH DISTRICT, OR HARNEY
S.W.C.D., OR
HARPER SOUTH SIDE IRRIGATION DISTRICT, OR
HARRISBURG FIRE AND RESCUE, OR
HAUSER R.F.P.D., OR
HAZELDELL RURAL FIRE DISTRICT, OR
HEBO JOINT WATER-SANITARY AUTHORITY, OR
HECETA WATER P.U.D., OR
HELIX CEMETERY MAINTENANCE DISTRICT #4, OR
HELIX PARK & RECREATION DISTRICT, OR
HELIX R.F.P.D. #7-411, OR
HEPPNER CEMETERY MAINTENANCE DISTRICT, OR
HEPPNER R.F.P.D., OR
HEPPNER WATER CONTROL DISTRICT, OR
HEREFORD COMMUNITY HALL RECREATION
DISTRICT, OR
HERMISTON CEMETERY DISTRICT, OR
HERMISTON IRRIGATION DISTRICT, OR
HIDDEN VALLEY MOBILE ESTATES IMPROVEMENT
DISTRICT, OR
HIGH DESERT PARK & RECREATION DISTRICT, OR
HIGHLAND SUBDIVISION WATER DISTRICT, OR
HONOLULU INTERNATIONAL AIRPORT
HOOD RIVER COUNTY LIBRARY DISTRICT, OR
HOOD RIVER COUNTY TRANSPORTATION DISTRICT,
OR
HOOD RIVER S.W.C.D., OR
HOOD RIVER VALLEY PARKS & RECREATION
DISTRICT, OR
HOODLAND FIRE DISTRICT #74
HOODLAND FIRE DISTRICT #74, OR
HORSEFLY IRRIGATION DISTRICT, OR
HOSKINS-KINGS VALLEY R.F.P.D., OR
HOUSING AUTHORITY OF PORTLAND
HUBBARD R.F.P.D., OR
HUDSON BAY DISTRICT IMPROVEMENT COMPANY,
OR
I N (KAY) YOUNG DITCH DISTRICT IMPROVEMENT
GRAINGER.
I I I 111#-1-IWl-11¥\iW·irl,ill·i·i1M
COMPANY, OR
ICE FOUNTAIN WATER DISTRICT,
OR IDAHO POINT SPECIAL ROAD
DISTRICT, OR
IDANHA-DETROIT RURAL FIRE
PROTECTION DISTRICT, OR
ILLINOIS VALLEY FIRE
DISTRICT ILLINOIS
VALLEY R.F.P.D., OR
ILLINOIS VALLEY
S.W.C.D., OR IMBLER
R.F.P.D., OR
INTERLACHEN WATER
P.U.D., OR IONE
LIBRARY DISTRICT, OR
IONE R.F.P.D. #6-604, OR
IRONSIDE CEMETERY MAINTENANCE DISTRICT,
OR IRONSIDE RURAL ROAD DISTRICT #5, OR
IRRIGON PARK & RECREATION DISTRICT,
OR IRRIGON R.F.P.D., OR
ISLAND CITY AREA SANITATION
DISTRICT, OR ISLAND CITY CEMETERY
MAINTENANCE DISTRICT, OR
JACK PINE VILLAGE SPECIAL ROAD
DISTRICT, OR JACKSON COUNTY FIRE
DISTRICT #3, OR JACKSON COUNTY
FIRE DISTRICT #4, OR JACKSON
COUNTY FIRE DISTRICT #5, OR
JACKSON COUNTY LIBRARY DISTRICT,
OR
JACKSON COUNTY VECTOR CONTROL
DISTRICT, OR JACKSON S.W.C.D., OR
JASPER KNOLLS WATER DISTRICT, OR
JEFFERSON COUNTY EMERGENCY
MEDICAL SERVICE DISTRICT, OR
JEFFERSON COUNTY FIRE DISTRICT #1, OR
JEFFERSON COUNTY LIBRARY DISTRICT,
OR JEFFERSON COUNTY S.W.C.D., OR
JEFFERSON PARK & RECREATION DISTRICT, OR
JEFFERSON R.F.P.D., OR
JOB'S DRAINAGE DISTRICT, OR
JOHN DAY WATER DISTRICT, OR
JOHN DAY-CANYON CITY PARKS & RECREATION
DISTRICT, OR
JOHN DAY-FERNHILL R.F.P.D. #5-108, OR
JORDAN VALLEY CEMETERY DISTRICT, OR
JORDAN VALLEY IRRIGATION DISTRICT, OR
JOSEPHINE COMMUNITY LIBRARY DISTRICT,
OR JOSEPHINE COUNTY 4-H & EXTENSION
SERVICE DISTRICT, OR
JOSEPHINE COUNTY 911 AGENCY, OR
JUNCTION CITY R.F.P.D., OR
JUNCTION CITY WATER CONTROL DISTRICT, OR
JUNIPER BUTTE ROAD DISTRICT, OR
JUNIPER CANYON WATER CONTROL DISTRICT, OR
JUNIPER FLAT DISTRICT IMPROVEMENT
COMPANY, OR
JUNIPER FLAT R.F.P.D., OR
JUNO NONPROFIT WATER IMPROVEMENT
DISTRICT, OR
KEATING R.F.P.D., OR
KEATING S.W.C.D., OR
KEIZER R.F.P.D., OR
KELLOGG RURAL FIRE DISTRICT, OR
KENO IRRIGATION DISTRICT, OR
KENO PINES ROAD DISTRICT, OR
KENO R.F.P.D., OR
KENT WATER DISTRICT, OR KERBY
WATER DISTRICT, OR K-GB-LB WATER
DISTRICT, OR KILCHIS WATER
DISTRICT, OR
KLAMATH 9-1-1 COMMUNICATIONS DISTRICT, OR KLAMATH
BASIN IMPROVEMENT DISTRICT, OR KLAMATH COUNTY
DRAINAGE SERVICE DISTRICT, OR
KLAMATH COUNTY EXTENSION SERVICE DISTRICT, OR
KLAMATH COUNTY FIRE DISTRICT #1, OR KLAMATH
COUNTY FIRE DISTRICT #3, OR KLAMATH COUNTY FIRE
DISTRICT #4, OR KLAMATH COUNTY FIRE DISTRICT #5, OR
KLAMATH COUNTY LIBRARY SERVICE DISTRICT, OR
KLAMATH COUNTY PREDATORY ANIMAL CONTROL
DISTRICT, OR
KLAMATH DRAINAGE DISTRICT, OR
KLAMATH FALLS FOREST ESTATES SPECIAL ROA
D DISTRICT
UNIT #2, OR
KLAMATH INTEROPERABILITY RADIO GROUP, OR KLAMATH
IRRIGATION DISTRICT, OR
KLAMATH RIVER ACRES SPECIAL ROAD DISTRICT, OR
KLAMATH S.W.C.D., OR
KLAMATH VECTOR CONTROL DISTRICT, OR
KNAPPA-SVENSEN-BURNSIDE R.F.P.D., OR
LA GRANDE CEMETERY MAINTENANCE DISTRICT, OR
LA GRANDE R.F.P.D., OR
LA PINE PARK & RECREATION DISTRICT, OR LA PINE
R.F.P.D., OR
LABISH VILLAGE SEWAGE & DRAINAGE, OR LACOMB
IRRIGATION DISTRICT, OR LAFAYETTE AIRPORT
COMMISSION, LA LAFOURCHE PARISH HEALTH UNIT –
DHH-OPH REGION 3
LAIDLAW WATER DISTRICT, OR
LAKE CHINOOK FIRE & RESCUE, OR
LAKE COUNTY 4-H & EXTENSION SERVICE DISTRICT,
OR
LAKE COUNTY LIBRARY DISTRICT, OR
LAKE CREEK R.F.P.D. - JACKSON, OR LAKE
CREEK R.F.P.D. - LANE COUNTY, OR LAKE
DISTRICT HOSPITAL, OR
LAKE GROVE R.F.P.D. NO. 57, OR
LAKE GROVE WATER DISTRICT, OR
LAKE LABISH WATER CONTROL DISTRICT, OR
LAKE POINT SPECIAL ROAD DISTRICT, OR
LAKESIDE R.F.P.D. #4, OR
LAKESIDE WATER DISTRICT, OR
LAKEVIEW R.F.P.D., OR
LAKEVIEW S.W.C.D., OR
LAMONTAI IMPROVEMENT DISTRICT, OR
LANE FIRE AUTHORITY, OR
LANE LIBRARY DISTRICT, OR LANE
TRANSIT DISTRICT, OR
LANGELL VALLEY IRRIGATION DISTRICT, OR
LANGLOIS PUBLIC LIBRARY, OR
LANGLOIS R.F.P.D., OR LANGLOIS
WATER DISTRICT, OR
LAZY RIVER SPECIAL ROAD DISTRICT, OR
LEBANON AQUATIC DISTRICT, OR LEBANON
R.F.P.D., OR
LEWIS & CLARK R.F.P.D., OR
LINCOLN COUNTY LIBRARY DISTRICT, OR LINCOLN
S.W.C.D., OR
LINN COUNTY EMERGENCY TELEPHONE AGENCY,
OR
LINN S.W.C.D., OR
GRAINGER.
I I I 111#-1-IWl-11¥\iW·irl,ill·i·i1M
LITTLE MUDDY CREEK WATER CONTROL,
OR LITTLE NESTUCCA DRAINAGE
DISTRICT, OR
LITTLE SWITZERLAND SPECIAL ROAD
DISTRICT, OR LONE PINE IRRIGATION
DISTRICT, OR
LONG PRAIRIE WATER DISTRICT, OR
LOOKINGGLASS OLALLA WATER
CONTROL DISTRICT, OR
LOOKINGGLASS RURAL FIRE DISTRICT,
OR LORANE R.F.P.D., OR
LOST & BOULDER DITCH IMPROVEMENT
DISTRICT, OR
LOST CREEK PARK SPECIAL ROAD
DISTRICT, OR LOUISIANA PUBLIC
SERVICE COMMISSION, LA LOUISIANA
WATER WORKS
LOWELL R.F.P.D., OR
LOWER MCKAY CREEK R.F.P.D.,
OR LOWER MCKAY CREEK
WATER CONTROL DISTRICT, OR
LOWER POWDER RIVER IRRIGATION
DISTRICT, OR LOWER SILETZ WATER
DISTRICT, OR
LOWER UMPQUA HOSPITAL DISTRICT, OR
LOWER UMPQUA PARK & RECREATION
DISTRICT, OR
LOWER VALLEY WATER IMPROVEMENT
DISTRICT, OR
LUCE LONG DITCH DISTRICT
IMPROVEMENT CO., OR
LUSTED WATER DISTRICT,
OR LYONS R.F.P.D., OR
LYONS-MEHAMA WATER
DISTRICT, OR MADRAS AQUATIC
CENTER DISTRICT, OR MAKAI
SPECIAL ROAD DISTRICT, OR
MALHEUR COUNTY S.W.C.D., OR
MALHEUR COUNTY VECTOR CONTROL
DISTRICT, OR
MALHEUR DISTRICT IMPROVEMENT COMPANY, OR
MALHEUR DRAINAGE DISTRICT, OR
MALHEUR MEMORIAL HEALTH DISTRICT, OR
MALIN COMMUNITY CEMETERY MAINTENANCE
DISTRICT, OR
MALIN COMMUNITY PARK & RECREATION
DISTRICT, OR
MALIN IRRIGATION DISTRICT, OR
MALIN R.F.P.D., OR
MAPLETON FIRE DEPARTMENT, OR
MAPLETON WATER DISTRICT, OR
MARCOLA WATER DISTRICT, OR
MARION COUNTY EXTENSION & 4H SERVICE
DISTRICT, OR
MARION COUNTY FIRE DISTRICT #1, OR
MARION JACK IMPROVEMENT DISTRICT, OR
MARION S.W.C.D., OR
MARY'S RIVER ESTATES ROAD DISTRICT, OR
MCDONALD FOREST ESTATES SPECIAL ROAD
DISTRICT, OR
MCKAY ACRES IMPROVEMENT DISTRICT, OR
MCKAY DAM R.F.P.D. # 7-410, OR
MCKENZIE FIRE & RESCUE, OR
MCKENZIE PALISADES WATER SUPPLY
CORPORATION, OR
MCMINNVILLE R.F.P.D., OR MCNULTY WATER
P.U.D., OR MEADOWS DRAINAGE DISTRICT,
OR MEDFORD IRRIGATION DISTRICT, OR
MEDFORD R.F.P.D. #2, OR
MEDFORD WATER COMMISSION MEDICAL
SPRINGS R.F.P.D., OR MELHEUR COUNTY JAIL,
OR
MERLIN COMMUNITY PARK DISTRICT, OR MERRILL
CEMETERY MAINTENANCE DISTRICT, OR MERRILL PARK
DISTRICT, OR
MERRILL R.F.P.D., OR
METRO REGIONAL GOVERNMENT METRO
REGIONAL PARKS
METROPOLITAN EXPOSITION RECREATION COMMISSI
ON
METROPOLITAN SERVICE DISTRICT (METRO)
MID COUNTY CEMETERY MAINTENANCE DISTRICT, OR
MID-COLUMBIA FIRE AND RESCUE, OR MIDDLE FORK
IRRIGATION DISTRICT, OR MIDLAND COMMUNITY
PARK, OR
MIDLAND DRAINAGE IMPROVEMENT DISTRICT, OR MILES
CROSSING SANITARY SEWER DISTRICT, OR MILL CITY
R.F.P.D. #2-303, OR
MILL FOUR DRAINAGE DISTRICT, OR
MILLICOMA RIVER PARK & RECREATION DISTRICT, OR
MILLINGTON R.F.P.D. #5, OR
MILO VOLUNTEER FIRE DEPARTMENT, OR MILTON-
FREEWATER AMBULANCE SERVICE AREA HEALTH
DISTRICT, OR
MILTON-FREEWATER WATER CONTROL DISTRICT, OR
MIROCO SPECIAL ROAD DISTRICT, OR MIST-
BIRKENFELD R.F.P.D., OR
MODOC POINT IRRIGATION DISTRICT, OR MODOC
POINT SANITARY DISTRICT, OR MOHAWK
VALLEY R.F.P.D., OR MOLALLA AQUATIC
DISTRICT, OR MOLALLA R.F.P.D. #73, OR
MONITOR R.F.P.D., OR
MONROE R.F.P.D., OR
MONUMENT CEMETERY MAINTENANCE DISTRICT,
OR
MONUMENT S.W.C.D., OR
MOOREA DRIVE SPECIAL ROAD DISTRICT, OR
MORO R.F.P.D., OR
MORROW COUNTY HEALTH DISTRICT, OR
MORROW COUNTY UNIFIED RECREATION
DISTRICT, OR
MORROW S.W.C.D., OR
MOSIER FIRE DISTRICT, OR
MOUNTAIN DRIVE SPECIAL ROAD DISTRICT, OR
MT. ANGEL R.F.P.D., OR
MT. HOOD IRRIGATION DISTRICT, OR
MT. LAKI CEMETERY DISTRICT, OR
MT. VERNON R.F.P.D., OR
MULINO WATER DISTRICT #1, OR
MULTNOMAH COUNTY DRAINAGE DISTRICT #1, OR
MULTNOMAH COUNTY R.F.P.D. #10, OR
MULTNOMAH COUNTY R.F.P.D. #14, OR
MULTNOMAH EDUCATION SERVICE DISTRICT
MYRTLE CREEK R.F.P.D., OR
NEAH-KAH-NIE WATER DISTRICT, OR
NEDONNA R.F.P.D., OR
NEHALEM BAY FIRE AND RESCUE, OR
NEHALEM BAY HEALTH DISTRICT, OR
NEHALEM BAY WASTEWATER AGENCY, OR
NESIKA BEACH-OPHIR WATER DISTRICT, OR
NESKOWIN REGIONAL SANITARY AUTHORITY, OR
GRAINGER.
I I I 111#-1-IWl-11¥\iW·irl,ill·i·i1M
NESKOWIN REGIONAL WATER DISTRICT,
OR NESTUCCA R.F.P.D., OR
NETARTS WATER
DISTRICT, OR NETARTS-
OCEANSIDE R.F.P.D., OR
NETARTS-OCEANSIDE SANITARY
DISTRICT, OR NEW BRIDGE WATER
SUPPLY DISTRICT, OR NEW CARLTON
FIRE DISTRICT, OR
NEW ORLEANS REDEVELOPMENT
AUTHORITY, LA NEW PINE CREEK
R.F.P.D., OR
NEWBERG R.F.P.D., OR
NEWBERRY ESTATES SPECIAL ROAD
DISTRICT, OR NEWPORT R.F.P.D., OR
NEWT YOUNG DITCH DISTRICT
IMPROVEMENT COMPANY, OR
NORTH ALBANY
R.F.P.D., OR NORTH
BAY R.F.P.D. #9, OR
NORTH CLACKAMAS PARKS &
RECREATION DISTRICT, OR
NORTH COUNTY RECREATION DISTRICT,
OR NORTH DOUGLAS COUNTY FIRE &
EMS, OR NORTH DOUGLAS PARK &
RECREATION DISTRICT, OR
NORTH GILLIAM COUNTY HEALTH
DISTRICT, OR NORTH GILLIAM COUNTY
R.F.P.D., OR
NORTH LAKE HEALTH DISTRICT, OR
NORTH LEBANON WATER CONTROL
DISTRICT, OR NORTH LINCOLN FIRE &
RESCUE DISTRICT #1, OR NORTH
LINCOLN HEALTH DISTRICT, OR
NORTH MORROW VECTOR CONTROL
DISTRICT, OR NORTH SHERMAN COUNTY
R.F.P.D, OR
NORTH UNIT IRRIGATION DISTRICT, OR
NORTHEAST OREGON HOUSING
AUTHORITY, OR NORTHEAST WHEELER
COUNTY HEALTH DISTRICT, OR
NORTHERN WASCO COUNTY P.U.D., OR
NORTHERN WASCO COUNTY PARK &
RECREATION DISTRICT, OR
NYE DITCH USERS DISTRICT IMPROVEMENT,
ORNYSSA ROAD ASSESSMENT DISTRICT #2, OR
NYSSA RURAL FIRE DISTRICT, OR
NYSSA-ARCADIA DRAINAGE DISTRICT, OR
OAK LODGE WATER SERVICES, OR
OAKLAND R.F.P.D., OR
OAKVILLE COMMUNITY CENTER, OR
OCEANSIDE WATER DISTRICT, OR
OCHOCO IRRIGATION DISTRICT, OR
OCHOCO WEST WATER AND SANITARY
AUTHORITY, OR
ODELL SANITARY DISTRICT, OR
OLD OWYHEE DITCH IMPROVEMENT DISTRICT, OR
OLNEY-WALLUSKI FIRE & RESCUE DISTRICT, OR
ONTARIO LIBRARY DISTRICT, OR
ONTARIO R.F.P.D., OR
OPHIR R.F.P.D., OR
OREGON COAST COMMUNITY ACTION
OREGON HOUSING AND COMMUNITY SERVICES
OREGON INTERNATIONAL PORT OF COOS BAY, OR
OREGON LEGISLATIVE ADMINISTRATION
OREGON OUTBACK R.F.P.D., OR
OREGON POINT, OR
OREGON TRAIL LIBRARY DISTRICT, OR OTTER
ROCK WATER DISTRICT, OR OWW UNIT #2
SANITARY DISTRICT, OR
OWYHEE CEMETERY MAINTENANCE DISTRICT, OR OWYHEE
IRRIGATION DISTRICT, OR
PACIFIC CITY JOINT WATER-SANITARY AUTHORITY,
OR
PACIFIC COMMUNITIES HEALTH DISTRICT, OR PACIFIC
RIVIERA #3 SPECIAL ROAD DISTRICT, OR PALATINE HILL
WATER DISTRICT, OR
PALMER CREEK WATER DISTRICT IMPROVEMENT
COMP
ANY, OR
PANORAMIC ACCESS SPECIAL ROAD DISTRICT, OR PANTHER
CREEK ROAD DISTRICT, OR
PANTHER CREEK WATER DISTRICT, OR PARKDALE
R.F.P.D., OR
PARKDALE SANITARY DISTRICT, OR PENINSULA
DRAINAGE DISTRICT #1, OR PENINSULA DRAINAGE
DISTRICT #2, OR PHILOMATH FIRE AND RESCUE, OR
PILOT ROCK CEMETERY MAINTENANCE DISTRICT #5, OR
PILOT ROCK PARK & RECREATION DISTRICT, OR PILOT ROCK
R.F.P.D., OR
PINE EAGLE HEALTH DISTRICT, OR
PINE FLAT DISTRICT IMPROVEMENT COMPANY, OR PINE
GROVE IRRIGATION DISTRICT, OR
PINE GROVE WATER DISTRICT-KLAMATH FALLS, OR
PINE GROVE WATER DISTRICT-MAUPIN, OR PINE
VALLEY CEMETERY DISTRICT, OR PINE VALLEY
R.F.P.D., OR
PINEWOOD COUNTRY ESTATES SPECIAL ROAD DISTRICT, OR
PIONEER DISTRICT IMPROVEMENT COMPANY, OR PISTOL
RIVER CEMETERY MAINTENANCE DISTRICT, OR
PISTOL RIVER FIRE DISTRICT, OR PLEASANT HILL
R.F.P.D., OR
PLEASANT HOME WATER DISTRICT, OR POCAHONTAS
MINING AND IRRIGATION DISTRICT, OR
POE VALLEY IMPROVEMENT DISTRICT, OR
POE VALLEY PARK & RECREATION DISTRICT, OR POE
VALLEY VECTOR CONTROL DISTRICT, OR
POLK COUNTY FIRE DISTRICT #1, OR
POLK S.W.C.D., OR
POMPADOUR WATER IMPROVEMENT DISTRICT, OR
PONDEROSA PINES EAST SPECIAL ROAD DISTRICT,
OR
PORT OF ALSEA, OR
PORT OF ARLINGTON, OR
PORT OF ASTORIA, OR
PORT OF BANDON, OR
PORT OF BRANDON, OR
PORT OF BROOKINGS HARBOR, OR
PORT OF CASCADE LOCKS, OR
PORT OF COQUILLE RIVER, OR
PORT OF GARIBALDI, OR
PORT OF GOLD BEACH, OR
PORT OF HOOD RIVER, OR
PORT OF MORGAN CITY, LA
PORT OF MORROW, OR
PORT OF NEHALEM, OR
PORT OF NEWPORT, OR
PORT OF PORT ORFORD, OR
PORT OF PORTLAND, OR
PORT OF SIUSLAW, OR
PORT OF ST. HELENS, OR
PORT OF THE DALLES, OR
GRAINGER.
I I I 111#-1-IWl-11¥\iW·irl,ill·i·i1M
PORT OF TILLAMOOK
BAY, OR PORT OF
TOLEDO, OR
PORT OF
UMATILLA, OR
PORT OF
UMPQUA, OR
PORT ORFORD CEMETERY
MAINTENANCE DISTRICT, OR
PORT ORFORD PUBLIC LIBRARY
DISTRICT, OR PORT ORFORD R.F.P.D., OR
PORTLAND DEVELOPMENT
COMMISSION, OR PORTLAND FIRE AND
RESCUE
PORTLAND HOUSING
CENTER, OR POWDER
R.F.P.D., OR
POWDER RIVER R.F.P.D., OR
POWDER VALLEY WATER CONTROL
DISTRICT, OR POWERS HEALTH
DISTRICT, OR
PRAIRIE CEMETERY MAINTENANCE
DISTRICT, OR PRINEVILLE LAKE ACRES
SPECIAL ROAD DISTRICT #1, OR
PROSPECT R.F.P.D., OR
QUAIL VALLEY PARK IMPROVEMENT
DISTRICT, OR QUEENER IRRIGATION
IMPROVEMENT DISTRICT, OR
RAINBOW WATER
DISTRICT, OR RAINIER
CEMETERY DISTRICT, OR
RAINIER DRAINAGE IMPROVEMENT
COMPANY, OR RALEIGH WATER
DISTRICT, OR
REDMOND AREA PARK & RECREATION
DISTRICT, OR
REDMOND FIRE AND RESCUE,
OR RIDDLE FIRE PROTECTION
DISTRICT, OR
RIDGEWOOD DISTRICT IMPROVEMENT
COMPANY, OR
RIDGEWOOD ROAD
DISTRICT, OR RIETH
SANITARY DISTRICT, OR
RIETH WATER DISTRICT,
OR
RIMROCK WEST IMPROVEMENT
DISTRICT, OR RINK CREEK WATER
DISTRICT, OR
RIVER BEND ESTATES SPECIAL ROAD
DISTRICT, OR RIVER FOREST ACRES
SPECIAL ROAD DISTRICT, OR RIVER
MEADOWS IMPROVEMENT DISTRICT, OR
RIVER PINES ESTATES SPECIAL ROAD
DISTRICT, OR RIVER ROAD PARK &
RECREATION DISTRICT, OR
RIVER ROAD WATER DISTRICT, OR
RIVERBEND RIVERBANK WATER IMPROVEMENT
DISTRICT, OR
RIVERDALE R.F.P.D. 11-JT, OR
RIVERGROVE WATER DISTRICT, OR
RIVERSIDE MISSION WATER CONTROL DISTRICT,
OR
RIVERSIDE R.F.P.D. #7-406, OR
RIVERSIDE WATER DISTRICT, OR
ROBERTS CREEK WATER DISTRICT, OR
ROCK CREEK DISTRICT IMPROVEMENT, OR ROCK
CREEK WATER DISTRICT, OR ROCKWOOD WATER
P.U.D., OR
ROCKY POINT FIRE & EMS, OR ROGUE RIVER
R.F.P.D., OR
ROGUE RIVER VALLEY IRRIGATION DISTRICT, OR ROGUE
VALLEY SEWER SERVICES, OR
ROGUE VALLEY SEWER, OR
ROGUE VALLEY TRANSPORTATION DISTRICT, OR ROSEBURG
URBAN SANITARY AUTHORITY, OR ROSEWOOD ESTATES
ROAD DISTRICT, OR
ROW RIVER VALLEY WATER DISTRICT, OR RURAL ROAD
ASSESSMENT DISTRICT #3, OR
RURAL ROAD ASSESSMENT
DISTRICT #4, OR SAINT LANDRY PARISH TOURIST
COMMISSION SAINT MARY PARISH REC DISTRICT 2
SAINT MARY PARISH REC DISTRICT 3 SAINT
TAMMANY FIRE DISTRICT 4, LA SALEM AREA MASS
TRANSIT DISTRICT, OR SALEM MASS TRANSIT
DISTRICT
SALEM SUBURBAN R.F.P.D., OR SALISHAN
SANITARY DISTRICT, OR
SALMON RIVER PARK SPECIAL ROAD DISTRICT, OR SALMON
RIVER PARK WATER IMPROVEMENT DISTRICT, OR
SALMONBERRY TRAIL INTERGOVERNMENTAL AGENCY, OR
SANDPIPER VILLAGE SPECIAL ROAD DISTRICT, OR SANDY
DRAINAGE IMPROVEMENT COMPANY, OR SANDY R.F.P.D.
#72, OR
SANTA CLARA R.F.P.D., OR
SANTA CLARA WATER DISTRICT, OR SANTIAM
WATER CONTROL DISTRICT, OR SAUVIE ISLAND
DRAINAGE IMPROVEMENT COMPANY, OR
SAUVIE ISLAND VOLUNTEER FIRE DISTRICT #30J, OR
SCAPPOOSE DRAINAGE IMPROVEMENT COMPANY, OR
SCAPPOOSE PUBLIC LIBRARY DISTRICT, OR SCAPPOOSE
R.F.P.D., OR
SCIO R.F.P.D., OR SCOTTSBURG R.F.P.D.,
OR SEAL ROCK R.F.P.D., OR
SEAL ROCK WATER DISTRICT, OR
SEWERAGE AND WATER BOARD OF NEW ORLEANS, LA
SHANGRI-LA WATER DISTRICT, OR SHASTA VIEW
IRRIGATION DISTRICT, OR
SHELLEY ROAD CREST ACRES WATER DISTRICT, OR
SHERIDAN FIRE DISTRICT, OR
SHERMAN COUNTY HEALTH DISTRICT, OR
SHERMAN COUNTY S.W.C.D., OR SHORELINE
SANITARY DISTRICT, OR SILETZ KEYS SANITARY
DISTRICT, OR SILETZ R.F.P.D., OR
SILVER FALLS LIBRARY DISTRICT, OR
SILVER LAKE IRRIGATION DISTRICT, OR
SILVER LAKE R.F.P.D., OR
SILVER SANDS SPECIAL ROAD DISTRICT, OR
SILVERTON R.F.P.D. NO. 2, OR
SISTERS PARKS & RECREATION DISTRICT, OR
SISTERS-CAMP SHERMAN R.F.P.D., OR
SIUSLAW PUBLIC LIBRARY DISTRICT, OR
SIUSLAW S.W.C.D., OR
SIUSLAW VALLEY FIRE AND RESCUE, OR
SIXES R.F.P.D., OR
SKIPANON WATER CONTROL DISTRICT, OR
SKYLINE VIEW DISTRICT IMPROVEMENT
COMPANY, OR
SLEEPY HOLLOW WATER DISTRICT, OR
SMITH DITCH DISTRICT IMPROVEMENT COMPANY,
OR
GRAINGER.
I I I 111#-1-IWl-11¥\iW·irl,ill·i·i1M
SOUTH CLACKAMAS TRANSPORTATION
DISTRICT, OR
SOUTH COUNTY HEALTH DISTRICT,
OR SOUTH FORK WATER BOARD,
OR
SOUTH GILLIAM COUNTY CEMETERY
DISTRICT, OR SOUTH GILLIAM COUNTY
HEALTH DISTRICT, OR SOUTH GILLIAM
COUNTY R.F.P.D. VI-301, OR SOUTH
LAFOURCHE LEVEE DISTRICT, LA
SOUTH LANE COUNTY FIRE &
RESCUE, OR SOUTH SANTIAM
RIVER WATER CONTROL
DISTRICT, OR
SOUTH SHERMAN FIRE DISTRICT,
OR SOUTH SUBURBAN SANITARY
DISTRICT, OR
SOUTH WASCO PARK & RECREATION
DISTRICT, OR SOUTHERN COOS HEALTH
DISTRICT, OR SOUTHERN CURRY
CEMETERY MAINTENANCE DISTRICT, OR
SOUTHVIEW IMPROVEMENT DISTRICT,
OR SOUTHWEST LINCOLN COUNTY
WATER DISTRICT, OR
SOUTHWESTERN POLK COUNTY
R.F.P.D., OR SOUTHWOOD PARK
WATER DISTRICT, OR SPECIAL
ROAD DISTRICT #1, OR
SPECIAL ROAD DISTRICT #8, OR
SPRING RIVER SPECIAL ROAD
DISTRICT, OR SPRINGFIELD
UTILITY BOARD, OR
ST. PAUL R.F.P.D., OR
STANFIELD CEMETERY
DISTRICT #6, OR STANFIELD
IRRIGATION DISTRICT, OR
STARR CREEK ROAD
DISTRICT, OR STARWOOD
SANITARY DISTRICT, OR
STAYTON FIRE DISTRICT, OR
SUBLIMITY FIRE DISTRICT, OR
SUBURBAN EAST SALEM WATER
DISTRICT, OR SUBURBAN LIGHTING
DISTRICT, OR
SUCCOR CREEK DISTRICT
IMPROVEMENT COMPANY, OR
SUMMER LAKE IRRIGATION
DISTRICT, OR SUMMERVILLE
CEMETERY MAINTENANCE
DISTRICT, OR
SUMNER R.F.P.D., OR
SUN MOUNTAIN SPECIAL ROAD DISTRICT,
OR SUNDOWN SANITATION DISTRICT, OR
SUNFOREST ESTATES SPECIAL ROAD DISTRICT, OR
SUNNYSIDE IRRIGATION DISTRICT, OR
SUNRISE WATER AUTHORITY,
OR SUNRIVER SERVICE
DISTRICT, OR
SUNSET EMPIRE PARK & RECREATION
DISTRICT, OR
SUNSET EMPIRE TRANSPORTATION DISTRICT, OR
SURFLAND ROAD DISTRICT, OR
SUTHERLIN VALLEY RECREATION DISTRICT, OR
SUTHERLIN WATER CONTROL DISTRICT, OR
SWALLEY IRRIGATION DISTRICT, OR
SWEET HOME CEMETERY MAINTENANCE DISTRICT, OR
SWEET HOME FIRE & AMBULANCE DISTRICT, OR
SWISSHOME-DEADWOOD R.F.P.D., OR
TABLE ROCK DISTRICT IMPROVEMENT COMPANY, OR
TALENT IRRIGATION DISTRICT, OR TANGENT
R.F.P.D., OR
TENMILE R.F.P.D., OR
TERREBONNE DOMESTIC WATER DISTRICT, OR THE
DALLES IRRIGATION DISTRICT, OR THOMAS CREEK-
WESTSIDE R.F.P.D., OR
THREE RIVERS RANCH ROAD DISTRICT, OR THREE
S
ISTERS IRRIGATION DISTRICT, OR TIGARD TUALATIN
AQUATIC DISTRICT, OR TIGARD WATER DISTRICT, OR
TILLAMOOK BAY FLOOD IMPROVEMENT DISTRICT, OR
TILLAMOOK COUNTY EMERGENCY
COMMUNICATIONS DISTRICT, OR TILLAMOOK
COUNTY S.W.C.D., OR
TILLAMOOK COUNTY TRANSPORTATION DISTRICT, OR
TILLAMOOK FIRE DISTRICT, OR TILLAMOOK P.U.D.,
OR
TILLER R.F.P.D., OR
TOBIN DITCH DISTRICT IMPROVEMENT COMPANY, OR
TOLEDO R.F.P.D., OR
TONE WATER DISTRICT, OR TOOLEY
WATER DISTRICT, OR TRASK DRAINAGE
DISTRICT, OR TRI CITY R.F.P.D. #4, OR
TRI-CITY WATER & SANITARY AUTHORITY, OR TRI-
COUNTY METROPOLITAN TRANSPORTATION DISTRICT OF
OREGON
TRIMET, OR
TUALATIN HILLS PARK & RECREATION DISTRICT
TUALATIN HILLS PARK & RECREATION DISTRICT, OR
TUALATIN S.W.C.D., OR
TUALATIN VALLEY FIRE & RESCUE TUALATIN
VALLEY FIRE & RESCUE, OR TUALATIN VALLEY
IRRIGATION DISTRICT, OR TUALATIN VALLEY WATER
DISTRICT TUALATIN VALLEY WATER DISTRICT, OR
TUMALO IRRIGATION DISTRICT, OR
TURNER FIRE DISTRICT, OR
TWIN ROCKS SANITARY DISTRICT, OR
TWO RIVERS NORTH SPECIAL ROAD DISTRICT, OR TWO
RIVERS S.W.C.D., OR
TWO RIVERS SPECIAL ROAD DISTRICT, OR TYGH
VALLEY R.F.P.D., OR
TYGH VALLEY WATER DISTRICT, OR UMATILLA
COUNTY FIRE DISTRICT #1, OR UMATILLA COUNTY
S.W.C.D., OR
UMATILLA COUNTY SPECIAL LIBRARY DISTRICT, OR
UMATILLA HOSPITAL DISTRICT, OR UMATILLA
R.F.P.D. #7-405, OR
UMATILLA-MORROW RADIO AND DATA DISTRICT, OR
UMPQUA S.W.C.D., OR
UNION CEMETERY MAINTENANCE DISTRICT, OR
UNION COUNTY SOLID WASTE DISPOSAL DISTRICT,
OR
UNION COUNTY VECTOR CONTROL DISTRICT, OR
UNION GAP SANITARY DISTRICT, OR
UNION GAP WATER DISTRICT, OR
UNION HEALTH DISTRICT, OR UNION
R.F.P.D., OR
UNION S.W.C.D., OR
UNITY COMMUNITY PARK & RECREATION DISTRICT,
OR
UPPER CLEVELAND RAPIDS ROAD DISTRICT, OR
UPPER MCKENZIE R.F.P.D., OR
GRAINGER.
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UPPER WILLAMETTE S.W.C.D., OR
VALE OREGON IRRIGATION
DISTRICT, OR VALE RURAL FIRE
PROTECTION DISTRICT, OR VALLEY
ACRES SPECIAL ROAD DISTRICT, OR
VALLEY VIEW CEMETERY
MAINTENANCE DISTRICT, OR
VALLEY VIEW WATER DISTRICT, OR
VANDEVERT ACRES SPECIAL ROAD
DISTRICT, OR VERNONIA R.F.P.D., OR
VINEYARD MOUNTAIN PARK &
RECREATION DISTRICT, OR
VINEYARD MOUNTAIN SPECIAL ROAD
DISTRICT, OR
WALLA WALLA RIVER IRRIGATION
DISTRICT, OR WALLOWA COUNTY
HEALTH CARE DISTRICT, OR WALLOWA
LAKE COUNTY SERVICE DISTRICT, OR
WALLOWA LAKE IRRIGATION DISTRICT,
OR WALLOWA LAKE R.F.P.D., OR
WALLOWA S.W.C.D., OR
WALLOWA VALLEY IMPROVEMENT
DISTRICT #1, OR
WAMIC R.F.P.D., OR
WAMIC WATER & SANITARY
AUTHORITY, OR WARMSPRINGS
IRRIGATION DISTRICT, OR WASCO
COUNTY S.W.C.D., OR
WATER ENVIRONMENT SERVICES, OR
WATER WONDERLAND IMPROVEMENT
DISTRICT, OR
WATERBURY & ALLEN DITCH
IMPROVEMENT DISTRICT, OR
WATSECO-BARVIEW WATER
DISTRICT, OR WAUNA WATER
DISTRICT, OR WEDDERBURN
SANITARY DISTRICT, OR
WEST EAGLE VALLEY WATER CONTROL
DISTRICT, OR
WEST EXTENSION IRRIGATION
DISTRICT, OR WEST LABISH
DRAINAGE & WATER CONTROL
IMPROVEMENT DISTRICT, OR
WEST MULTNOMAH
S.W.C.D., OR WEST SIDE
R.F.P.D., OR
WEST SLOPE WATER DISTRICT, OR
WEST UMATILLA MOSQUITO CONTROL
DISTRICT, OR
WEST VALLEY FIRE DISTRICT, OR
WESTERN HEIGHTS SPECIAL ROAD
DISTRICT, OR WESTERN LANE
AMBULANCE DISTRICT, OR WESTLAND
IRRIGATION DISTRICT, OR
WESTON ATHENA MEMORIAL HALL PARK
& RECREATION DISTRICT, OR
WESTON CEMETERY DISTRICT #2, OR
WESTPORT FIRE AND RESCUE, OR
WESTRIDGE WATER SUPPLY
CORPORATION, OR WESTWOOD HILLS
ROAD DISTRICT, OR WESTWOOD
VILLAGE ROAD DISTRICT, OR
WHEELER S.W.C.D., OR
WHITE RIVER HEALTH DISTRICT, OR
WIARD MEMORIAL PARK DISTRICT, OR
WICKIUP WATER DISTRICT, OR WILLAKENZIE
R.F.P.D., OR
WILLAMALANE PARK & RECREATION DISTRICT, OR
WILLAMALANE PARK AND RECREATION DISTRICT
WILLAMETTE HUMANE SOCIETY
WILLAMETTE RIVER WATER COALITION, OR WILLIAMS
R.F.P.D., OR
WILLOW CREEK PARK DISTRICT, OR WILLOW DALE
WATER DISTRICT, OR WILSON RIVER WATER
DISTRICT, OR WINCHESTER BAY R.F.P.D., OR
WINCHESTER BAY SANITARY DISTRICT, OR
WINCHUCK R.F.P.D., OR
WINSTON-DILLARD R.F.P.D., OR WINSTON-
DILLARD WATER DISTRICT, OR WOLF CREEK
R.F.P.D., OR
WOOD RIVER DISTRICT IMPROVEMENT COMPANY, OR
WOODBURN
R.F.P.D. NO. 6, OR
WOODLAND PARK SPECIAL ROAD DISTRICT, OR WOODS
ROAD DISTRICT, OR
WRIGHT CREEK ROAD WATER IMPROVEMENT DISTRICT, OR
WY'EAST FIRE DISTRICT, OR YACHATS
R.F.P.D., OR
YAMHILL COUNTY TRANSIT AREA, OR YAMHILL
FIRE PROTECTION DISTRICT, OR YAMHILL SWCD, OR
YONCALLA PARK & RECREATION DISTRICT, OR YOUNGS
RIVER-LEWIS & CLARK WATER DISTRICT, OR
ZUMWALT R.F.P.D., OR
K-12 INCLUDING BUT NOT LIMITED TO: ACADIA
PARISH SCHOOL BOARD BEAVERTON SCHOOL
DISTRICT
BEND-LA PINE SCHOOL DISTRICT BOGALUSA
HIGH SCHOOL
, LA BOSSIER PARISH SCHOOL
BOARD
BROOKING HARBOR SCHOOL DISTRICT CADDO
PARISH SCHOOL DISTRICT CALCASIEU PARISH
SCHOOL DISTRICT CANBY SCHOOL DISTRICT
CANYONVILLE CHRISTIAN ACADEMY CASCADE
SCHOOL DISTRICT
CASCADES ACADEMY OF CENTRAL OREGON CENTENNIAL
SCHOOL DISTRICT
CENTRAL CATHOLIC HIGH SCHOOL CENTRAL
POINT SCHOOL DISTRICT NO.6 CENTRAL SCHOOL
DISTRICT 13J
COOS BAY SCHOOL DISTRICT NO.9 CORVALLIS
SCHOOL DISTRICT 509J COUNTY OF YAMHILL
SCHOOL DISTRICT 29 CULVER SCHOOL DISTRICT
DALLAS SCHOOL DISTRICT NO.2 DAVID
DOUGLAS SCHOOL DISTRICT DAYTON
SCHOOL DISTRICT NO.8
DE LA SALLE N CATHOLIC HS
DESCHUTES COUNTY SCHOOL DISTRICT NO.6
DOUGLAS EDUCATIONAL DISTRICT SERVICE DUFUR
SCHOOL DISTRICT NO.29
EAST BATON ROUGE PARISH SCHOOL DISTRICT
ESTACADA SCHOOL DISTRICT NO.10B
FOREST GROVE SCHOOL DISTRICT
GEORGE MIDDLE SCHOOL GLADSTONE
SCHOOL DISTRICT GRANTS PASS
SCHOOL DISTRICT 7
GREATER ALBANY PUBLIC SCHOOL DISTRICT
GRESHAM BARLOW JOINT SCHOOL DISTRICT
HEAD START OF LANE COUNTY
HIGH DESERT EDUCATION SERVICE DISTRICT
HILLSBORO SCHOOL DISTRICT
GRAINGER.
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HOOD RIVER COUNTY SCHOOL
DISTRICT JACKSON CO SCHOOL DIST
NO.9
JEFFERSON COUNTY SCHOOL DISTRICT
509-J JEFFERSON PARISH SCHOOL
DISTRICT JEFFERSON SCHOOL DISTRICT
JUNCTION CITY SCHOOLS, OR
KLAMATH COUNTY SCHOOL
DISTRICT KLAMATH FALLS
CITY SCHOOLS LAFAYETTE
PARISH SCHOOL DISTRICT
LAKE OSWEGO SCHOOL
DISTRICT 7J LANE COUNTY
SCHOOL DISTRICT 4J LINCOLN
COUNTY SCHOOL DISTRICT
LINN CO. SCHOOL DIST. 95C
LIVINGSTON PARISH SCHOOL
DISTRICT LOST RIVER JR/SR
HIGH SCHOOL LOWELL
SCHOOL DISTRICT NO.71
SALEM-KEIZER PUBLIC
SCHOOLS 24J MARION COUNTY
SCHOOL DISTRICT 103 MARIST
HIGH SCHOOL, OR
MCMINNVILLE SCHOOL
DISTRICT NOAO MEDFORD
SCHOOL DISTRICT 549C MITCH
CHARTER SCHOOL
MONROE SCHOOL DISTRICT
NO.1J MORROW COUNTY
SCHOOL DIST, OR
MULTNOMAH EDUCATION SERVICE
DISTRICT MULTISENSORY LEARNING
ACADEMY MYRTLE PINT SCHOOL
DISTRICT 41
NEAH-KAH-NIE DISTRICT
NO.56 NEWBERG PUBLIC
SCHOOLS
NESTUCCA VALLEY SCHOOL
DISTRICT NO.101 NOBEL LEARNING
COMMUNITIES
NORTH BEND SCHOOL DISTRICT
13 NORTH CLACKAMAS SCHOOL
DISTRICT NORTH DOUGLAS
SCHOOL DISTRICT NORTH
WASCO CITY SCHOOL DISTRICT
21 NORTHWEST REGIONAL EDUCATION
SERVICE DISTRICT
ONTARIO MIDDLE SCHOOL
OREGON TRAIL SCHOOL
DISTRICT NOA6 ORLEANS
PARISH SCHOOL DISTRICT
PHOENIX-TALENT SCHOOL
DISTRICT NOA PLEASANT HILL
SCHOOL DISTRICT PORTLAND
JEWISH ACADEMY PORTLAND
PUBLIC SCHOOLS
RAPIDES PARISH SCHOOL
DISTRICT REDMOND
SCHOOL DISTRICT
REYNOLDS SCHOOL
DISTRICT ROGUE RIVER
SCHOOL DISTRICT
ROSEBURG PUBLIC
SCHOOLS SCAPPOOSE
SCHOOL DISTRICT 1J
SAINT TAMMANY PARISH SCHOOL BOARD, LA
SEASIDE SCHOOL DISTRICT 10
SHERWOOD SCHOOL DISTRICT 88J
SILVER FALLS SCHOOL DISTRICT 4J
SOUTH LANE SCHOOL DISTRICT 45J3
SOUTHERN OREGON EDUCATION SERVICE
DISTRICT
SPRINGFIELD PUBLIC SCHOOLS
SUTHERLIN SCHOOL DISTRICT
SWEET HOME SCHOOL DISTRICT NO.55
TERREBONNE PARISH SCHOOL DISTRICT THE
CATLIN GABEL SCHOOL
TIGARD-TUALATIN SCHOOL DISTRICT UMATILLA
MORROW ESD
WEST LINN WILSONVILLE SCHOOL DISTRICT WILLAMETTE
EDUCATION SERVICE DISTRICT WOODBURN SCHOOL
DISTRICT
YONCALLA SCHOOL DISTRICT
ACADEMY FOR MATH ENGINEERING & SCIENCE (AMES), UT
ALIANZA ACADEMY, UT ALPINE DISTRICT,
UT
AMERICAN LEADERSHIP ACADEMY, UT AMERICAN
PREPARATORY ACADEMY, UT BAER CANYON HIGH
SCHOOL FOR SPORTS & MEDICAL SCIENCES, UT
BEAR RIVER CHARTER SCHOOL, UT BEAVER SCHOOL
DISTRICT, UT
BEEHIVE SCIENCE & TECHNOLOGY ACADEMY (BSTA) , UT
BOX ELDER SCHOOL DISTRICT, UT CBA CENTER,
UT
CACHE SCHOOL DISTRICT, UT CANYON RIM
ACADEMY, UT CANYONS DISTRICT, UT
CARBON SCHOOL DISTRICT, UT CHANNING
HALL, UT
CHARTER SCHOOL LEWIS ACADEMY, UT CITY
ACADEMY, UT
DAGGETT SCHOOL DISTRICT, UT DAVINCI
ACADEMY, UT
DAVIS DISTRICT, UT
DUAL IMMERSION ACADEMY, UT DUCHESNE
SCHOOL
DISTRICT, UT
EARLY LIGHT ACADEMY AT DAYBREAK, UT EAST
HOLLYWOOD HIGH, UT
EDITH BOWEN LABORATORY SCHOOL, UT EMERSON
ALCOTT ACADEMY, UT
EMERY SCHOOL DISTRICT, UT ENTHEOS
ACADEMY, UT EXCELSIOR ACADEMY, UT
FAST FORWARD HIGH, UT FREEDOM
ACADEMY, UT
GARFIELD SCHOOL DISTRICT, UT GATEWAY
PREPARATORY ACADEMY, UT GEORGE WASHINGTON
ACADEMY, UT GOOD FOUNDATION ACADEMY, UT
GRAND SCHOOL DISTRICT, UT
GRANITE DISTRICT, UT GUADALUPE
SCHOOL, UT HAWTHORN ACADEMY, UT
INTECH COLLEGIATE HIGH SCHOOL, UT IRON
SCHOOL DISTRICT, UT
ITINERIS EARLY COLLEGE HIGH, UT JOHN HANCOCK
CHARTER SCHOOL, UT JORDAN DISTRICT, UT
JUAB SCHOOL DISTRICT, UT KANE SCHOOL
DISTRICT, UT
KARL G MAESER PREPARATORY ACADEMY, UT LAKEVIEW
ACADEMY, UT
LEGACY PREPARATORY ACADEMY, UT LIBERTY
ACADEMY, UT
GRAINGER.
I I I 111#-1-IWl-11¥\iW·irl,ill·i·i1M
LINCOLN ACADEMY, UT LOGAN
SCHOOL DISTRICT, UT
MARIA MONTESSORI ACADEMY, UT
MERIT COLLEGE PREPARATORY ACADEMY, UT
MILLARD SCHOOL
DISTRICT, UT MOAB
CHARTER SCHOOL, UT
MONTICELLO ACADEMY,
UT MORGAN SCHOOL
DISTRICT, UT
MOUNTAINVILLE
ACADEMY, UT MURRAY
SCHOOL DISTRICT, UT
NAVIGATOR POINTE
ACADEMY, UT NEBO
SCHOOL DISTRICT, UT
NO UT ACAD FOR MATH ENGINEERING
& SCIENCE (NUAMES), UT
NOAH WEBSTER ACADEMY, UT
NORTH DAVIS PREPARATORY
ACADEMY, UT NORTH SANPETE
SCHOOL DISTRICT, UT NORTH
STAR ACADEMY, UT
NORTH SUMMIT SCHOOL
DISTRICT, UT ODYSSEY
CHARTER SCHOOL, UT
OGDEN PREPARATORY
ACADEMY, UT OGDEN
SCHOOL DISTRICT, UT
OPEN CLASSROOM, UT
OPEN HIGH SCHOOL OF UTAH, UT
OQUIRRH MOUNTAIN CHARTER
SCHOOL, UT PARADIGM HIGH SCHOOL,
UT
PARK CITY SCHOOL
DISTRICT, UT PINNACLE
CANYON ACADEMY, UT
PIUTE SCHOOL DISTRICT,
UT PROVIDENCE HALL, UT
PROVO SCHOOL
DISTRICT, UT QUAIL
RUN PRIMARY SCHOOL,
UT QUEST ACADEMY, UT
RANCHES
ACADEMY, UT
REAGAN ACADEMY,
UT RENAISSANCE
ACADEMY, UT RICH
SCHOOL DISTRICT,
UT
ROCKWELL CHARTER HIGH
SCHOOL, UT SALT LAKE ARTS
ACADEMY, UT
SALT LAKE CENTER FOR SCIENCE
EDUCATION, UT SALT LAKE SCHOOL
DISTRICT, UT
SALT LAKE SCHOOL FOR THE
PERFORMING ARTS, UT
SAN JUAN SCHOOL
DISTRICT, UT SEVIER
SCHOOL DISTRICT, UT
SOLDIER HOLLOW CHARTER
SCHOOL, UT SOUTH SANPETE
SCHOOL DISTRICT, UT SOUTH
SUMMIT SCHOOL DISTRICT, UT
SPECTRUM ACADEMY, UT
SUCCESS ACADEMY, UT
SUCCESS SCHOOL, UT
SUMMIT ACADEMY, UT
SUMMIT ACADEMY HIGH SCHOOL, UT
SYRACUSE ARTS ACADEMY, UT
THOMAS EDISON - NORTH, UT
TIMPANOGOS ACADEMY, UT
TINTIC SCHOOL DISTRICT, UT
TOOELE SCHOOL DISTRICT, UT
TUACAHN HIGH SCHOOL FOR THE PERFORMING
ARTS, UT
UINTAH RIVER HIGH, UT
UINTAH SCHOOL DISTRICT, UT
UTAH CONNECTIONS ACADEMY, UT
UTAH COUNTY ACADEMY OF SCIENCE, UT
UTAH ELECTRONIC HIGH SCHOOL, UT
UTAH SCHOOLS FOR DEAF & BLIND, UT
UTAH STATE OFFICE OF EDUCATION, UT
UTAH VIRTUAL ACADEMY, UT
VENTURE ACADEMY, UT
VISTA AT ENTRADA SCHOOL OF PERFORMING
ARTS AND TECHNOLOGY, UT
WALDEN SCHOOL OF LIBERAL ARTS, UT
WASATCH PEAK ACADEMY, UT WASATCH
SCHOOL DISTRICT, UT WASHINGTON SCHOOL
DISTRICT, UT WAYNE SCHOOL DISTRICT, UT
WEBER SCHOOL DISTRICT, UT WEILENMANN SCHOOL
OF DISCOVERY, UT
HIGHER EDUCATION
ARGOSY UNIVERSITY
BATON ROUGE COMMUNITY COLLEGE, LA
BIRTHINGWAY COLLEGE OF MIDWIFERY BLUE
MOUNTAIN COMMUNITY COLLEGE BRIGHAM YOUNG
UNIVERSITY - HAWAII CENTRAL OREGON
COMMUNITY COLLEGE CENTENARY COLLEGE OF
LOUISIANA CHEMEKETA COMMUNITY COLLEGE
CLACKAMAS COMMUNITY COLLEGE COLLEGE OF
THE MARSHALL ISLANDS COLUMBIA GORGE
COMMUNITY COLLEGE CONCORDIA UNIVERSITY
GEORGE FOX UNIVERSITY
KLAMATH COMMUNITY COLLEGE DISTRICT LANE
COMMUNITY COLLEGE
LEWIS AND CLARK COLLEGE LINFIELD
COLLEGE
LINN-BENTON COMMUNITY COLLEGE LOUISIANA
COLLEGE, LA
LOUISIANA STATE UNIVERSITY
LOUISIANA STATE UNIVERSITY HEALTH SERVICES
MARYLHURST UNIVERSITY
MT. HOOD COMMUNITY COLLEGE MULTNOMAH
BIBLE COLLEGE
NATIONAL COLLEGE OF NATURAL MEDICINE NORTHWEST
CHRISTIAN COLLEGE
OREGON HEALTH AND SCIENCE UNIVERSITY OREGON
INSTITUTE OF TECHNOLOGY OREGON STATE
UNIVERSITY
OREGON UNIVERSITY SYSTEM PACIFIC
UNIVERSITY
PIONEER PACIFIC COLLEGE PORTLAND
COMMUNITY COLLEGE PORTLAND STATE
UNIVERSITY REED COLLEGE
RESEARCH CORPORATION OF THE UNIVERSITY OF HAWAII
ROGUE COMMUNITY COLLEGE SOUTHEASTERN
GRAINGER.
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LOUISIANA UNIVERSITY SOUTHERN
OREGON UNIVERSITY (OREGON
UNIVERSITY SYSTEM)
SOUTHWESTERN OREGON COMMUNITY COLLEGE
TULANE UNIVERSITY
TILLAMOOK BAY COMMUNITY COLLEGE
UMPQUA COMMUNITY COLLEGE
UNIVERSITY OF HAWAII BOARD OF REGENTS
UNIVERSITY OF HAWAII-HONOLULU COMMUNITY
COLLEGE
UNIVERSITY OF OREGON-GRADUATE SCHOOL
UNIVERSITY OF PORTLAND
UNIVERSITY OF NEW ORLEANS
WESTERN OREGON UNIVERSITY
WESTERN STATES CHIROPRACTIC COLLEGE
WILLAMETTE UNIVERSITY
XAVIER UNIVERSITY
UTAH SYSTEM OF HIGHER EDUCATION, UT
UNIVERSITY OF UTAH, UT
UTAH STATE UNIVERSITY, UT
WEBER STATE
UNIVERSITY, UT
SOUTHERN UTAH
UNIVERSITY, UT SNOW
COLLEGE, UT
DIXIE STATE COLLEGE,
UT COLLEGE OF EASTERN
UTAH, UT UTAH VALLEY
UNIVERSITY, UT
SALT LAKE COMMUNITY COLLEGE, UT
UTAH COLLEGE OF APPLIED TECHNOLOGY, UT
STATE AGENCIES
ADMIN. SERVICES
OFFICE BOARD OF
MEDICAL EXAMINERS
HAWAII CHILD SUPPORT
ENFORCEMENT AGENCY HAWAII
DEPARTMENT OF TRANSPORTATION
HAWAII HEALTH SYSTEMS
CORPORATION OFFICE OF MEDICAL
ASSISTANCE PROGRAMS OFFICE OF
THE STATE TREASURER
OREGON BOARD OF ARCHITECTS