Agenda packet, regular meeting — Cathedral City City Council, March 22, 2023 (part 2 of 2)

Scope of Services and Fees
Martha van Rooijen, MVR Consulting

State Parks LWCF Grant Services
Cathedral City - Downtown Dog Park

Estimated
Hours/LS
Hourly
Rate
Estimated
Cost
▪ Task 1: LWCF Grant Application Project Development
Identify and coordinate items needed with City staff for the LWCF Grant Application.

Note: If LWCF Grant is awarded, task is reimbursable at 50%

12 $185/Hr. $2,220
▪ Task 2: National Park Service (NPS) Section 6F3 Map
MVR Consulting will provide oversight and subcontract this work to a Section 6F3 mapping professional.

Note: If LWCF Grant is awarded, task is reimbursable at 50%

LS LS $7,000
▪ Task 3: CEQA Coordination & LWCF Environmental Forms City of Cathedral City to provide final CEQA Clearance
Document and Grant Forms.

Note: If LWCF Grant is awarded, task is reimbursable at 50%

20 $185/Hr. $3,700
▪ Task 4: LWCF Grant Services
Grant Writing, Grant Forms, and Application Submittal.

86 $185/Hr. $15,910
▪ Task 5: LWCF Grant-Related Public Outreach Meeting
6 $185/Hr. $1,110
▪ Estimated Reimbursables
(e.g., Mileage, Copies and Postage)

Billed
At-Cost $60
▪ Total Cost for LWCF Grant Application Services: $30,000

Note:

Cathedral City to provide Aerial, Location, Site Plan, and Downtown Dog Park Concept Plan Map/Exhibits, Assessors
and APN Info, City Data, Land Tenure – Ownership
Documents, Current Title Report, Easement Information,
CEQA Document, Project Line-Item Budget, and Matching
Fund Source Information.

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Attachment: MVR Consulting Proposal - CC LWCF Downtown Dog Park 3-6-2023 (3685 : LWCF Grant Application Services for Downtown Dog

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Staff Report

City Council

Item No. 6.A

Meeting Date: March 22, 2023
From: Ryan Hunt, Communications and Events Manager
Title: SUP #23-002: Maya La Feria International De Cultura

City Council

RECOMMENDATION:

To approve Special Use Permit #23-002 and allow the Maya La Feria International De Cultura event to utilize the Community Amphitheater on Sept. 30-Oct. 1, 2023.

BACKGROUND:

Maya La Feria International De Cultura is scheduled for Sept. 30 – Oct. 1, 2023, and is requesting use of the Cathedral City Community Amphitheater . This was presented briefly to the Council at the Feb. 15, 2023, meeting. The idea was first presented to city staff during a presentation hosted by the Cathedral City Chamber of Commerce.

DISCUSSION:

Maya La Feria Internat ional De Cultura projects a strong local and regional audience and would represent another local event dedicated to celebrating the culture and history of Latino countries/heritage. The event, which is a proposed partnership between the Cathedral City Cham ber of Commerce and Camara de Comercio Guatemala USA, features folklorico performances, live entertainment and cultural cuisine/presentations representing Mexico, Central & South America.

FISCAL IMPACT:

As a third -party event, the applicant must submit a ll necessary payments and documentation to the City prior to the event.

Since this would be a new event in Cathedral City, the economic impact is unknown.

However, Communications & Events sees this as an opportunity to draw more foot traffic downtown, to provide affordable entertainment to residents and visitors and to increase customers frequenting our restaurants and small businesses in the downtown area.

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ATTACHMENTS:

Special Use Permit Mayan Festival
Special-Use-Permit-Mayan-Festival_Page_8
Mayan Festival Packet

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CITY OF CATHEDRAL CITY
68-700 Avenida Lalo Guerrero
Cathedral City, CA 92234
(760) 770-0396 – Phone
(760) 770-0399 - Fax

SPECIAL USE PERMIT FOR DOWNTOWN CATHEDRAL CITY
Please Read: It is advisable to submit applications for review 60 days prior to commencement of the use or event to ensure adequate review of the application. We must have a minimum of 30 days prior to the event. If you have any questions while completing this application, please ask a member of the Planning Department for assistance. In addition to this application, you must reserve a date for your event with the Communications/Events Manager. For recurring events, a schedule must be submitted every 3 months. In order for the City to process a Special Use Permit Application, the application fee must be submitted with the completed application. Depending on the type of event, you may also be required to provide a Clean- up/Damage Deposit. Please review the Downtown Fee Schedule for event use in the downtown area. The appropriate fee must be paid prior to the event. Incomplete applications will not be accepted (or process may be delayed). (PLEASE PRINT OR TYPE)

Name of Event: Maya La Feria International De Cultura

CHECK TYPE OF EVENT
x Fe stival x
Parade / Race / Marathon

Art Show / Outdoor Market
Political Rally / Protest
x Concert / Performance Other (t ype)

AREA OF DOWNTOWN CATHEDRAL CITY TO USE (check all that apply) x Civic Center Plaza
x Civic Center Paseo
x Town Square Park
x A mphitheater Park
x Festival Lawn
x Fe stival Lawn Annex
x Avenida Lalo Guerrero
x George Montgomery Trail
City Council Chambers
3rd Floor Parking Structure
x Ci ty Employee Parking Lot
(Staff Use
Only) Case No.:
#23-002
Related Files:

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Attachment: Special Use Permit Mayan Festival (3660 : SUP #23-002: Maya La Feria International De Cultura)

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DATE(S) OF EVENT: 10 / 07 / 2023 through 10 / 08 / 2023 HOURS OF EVENT:
and times below)
12 : 00 AM/PM through 10 : 00 AM/PM (If multiple days, please indicate dates 12 noon to 10 pm saturday 10/07 and 12 noon to 8 pm Sunday 10/08

EVENT SET-UP DATE: 10 /06 /2023TIME: 12 : noonAM/PM
TEAR DOWN DATE: 10 / 08 / 2023TIME: 11 : 59 AM/PM

DESCRIPTION OF EVENT (This should be promotional in nature and cannot exceed 250 words):

Maya La Feria de Cultura y Folklore is a familia oriented Festival, totally dedicate to the culture y folklore

EXPECTED ATTENDANCE PER DAY (List all that apply):

DAY 1: Morning Afternoon Evening
DAY 2
DAY 3
500 Morning
500 Morning
800 Afternoon
600 Afternoon
1000 Evening
1000 Evening

*In accordance to Emergency Preparedness Requirements, events with 1,000 or more attendees requires a minimum of two crowd control managers to properly direct and assist the event attendees in evacuation during an emergency.

Will your event sell beverages? x Y es No

If yes, please know that all events in Downtown Cathedral City must serve Pepsi products and must be purchased through the City of Cathedral City. Please contact Chris Parman (760) 770-0396 for more details.

Is your even t open to the general public? x Yes No Will your event sell concessions or food items? x Yes No If yes, please know that the Cathedral City Community Amphitheater Concession Stand has an exclusive operator and has exclusivity on popcorn, kettle korn, regular hot dogs, and candy.

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Attachment: Special Use Permit Mayan Festival (3660 : SUP #23-002: Maya La Feria International De Cultura)

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Do you have a business license with the City of Cathedral City? Yes x No

If no, you must obtain an annual business license or a special event business license with the City.

Do you have subcontractors and vendors providing a service or selling a product? x Yes No

If yes, each subcontractor and vendor must hold an annual business license or a temporary special event business license with the City.

Do you or a vendor of yours plan to serve or prepare food? y Yes No

If yes, you must obtain proper permits from Riverside County Department of Environmental Health.

If yes, the Cathedral City Fire Department life safety / fire inspections must be conducted prior to food being served. Call (760) 770-8200 Mon. - Thurs. 7:00 a.m. to 6:00 p.m. to schedule inspections.

Will alcohol be served? x Yes No

If yes, you must obtain proper permits from California Department of Alcohol Beverage Control.

If yes, you must obtain Liquor Liability Insurance naming the City of Cathedral City, 68-700 Avenida Lalo Guerrero, Cathedral City, CA 92234 as an additional insured.

If yes, you must have a minimum of one security officer checking identifications for proper age, one security officer per entrance and exit, and one security guard for crowd monitoring (a minimum of three security guards during all alcohol serving times).

If yes, who will be pouring and serving the alcohol?
A professional Bartender hire for Cadecoguate

Will your event utilize tents or canopies? x Yes No

If yes, proper permits must be obtained by the Cathedral City Fire Department and life safety / fire inspections must be conducted prior to their use. Call (760) 770-8200 Mon. - Thurs. 7:00 a.m. to 6:00 p.m. to schedule inspections.

The organizer of the event must ensure that all tents and canopies are properly weighted against wind gusts.

Will your event utilize bouncy houses, inflatables, slides, amusement rides or hot air balloons? y Yes No

If yes, the Cathedral City Fire Department life safety / fire inspections must be conducted prior to their use. Call (760) 770-8200 Mon. - Thurs. 7:00 a.m. to 6:00 p.m. to schedule inspections.

If yes, you must obtain liability Insurance denoting coverage for inflatables and naming the City of Cathedral City, 68-700 Avenida Lalo Guerrero, Cathedral City, CA 92234 as an additional insured.

If hot air balloons, each hot air balloon must obtain insurance of no less than a $1 million in liability coverage naming the City of Cathedral City, 68-700 Avenida Lalo Guerrero, Cathedral City, CA 92234

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Attachment: Special Use Permit Mayan Festival (3660 : SUP #23-002: Maya La Feria International De Cultura)

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as an additional insured. A copy of the insurance certificate must be presented to the City before the hot air balloon can be utilized for the event.

Will your event have amplified sound and/or music? y Yes No

If yes, the City’s policy allows amplified sound and/or music between 7 am and 10 pm Fridays, Saturdays, and certain Sundays if the following Monday is a recognized national holiday. All other days, the hours of amplified sound and/or music are between 7 am and 9 pm. Amplified sound or music should be normalized to 89 decibels at the perimeter of the reserved area.

Will your event bring in a temporary stage, truss rig system, and/or lighting? y Yes No

If yes, the stage installer and/or owner must obtain liability insurance of no less than $1 million in coverage that names the City of Cathedral City, 68-700 Avenida Lalo Guerrero, Cathedral City, CA 92234 as an additional insured.

Will your event use searchlights or laser lights? Yes n No

If yes, searchlights and/or laser lights that shoot above 50 feet in the air need F.A.A. approval as Downtown Cathedral City is under the flight path of Palm Springs International Airport.

Will your event use fireworks or pyrotechnics? Yes n No

SECURITY, PUBLIC SAFETY, AND SANITATION
Are you hiring security for your event? y Yes No

If yes, the security company must have a valid Private Patrol Operator’s License issued by the State of California. A copy of the license must be presented to the City prior to the event.

Please describe your security plan including crowd control, internal security or venue safety, age identification checks (if applicable) and or attach your plan to this application.

A Canopy and wristband will be assigned to control the age for drinking alcohol and private security will be allocated during the event in different areas throughout the venue.

• Please note that if you plan to use Cathedral City Police Department, the billable rate for police officers is $135 per hour per officer. CCPD will bill the event directly. Partial or all anticipated payments may be due prior to the event. The availability of CCPD police officers for your event may not be guaranteed without prior notification of at least 30 days.

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Attachment: Special Use Permit Mayan Festival (3660 : SUP #23-002: Maya La Feria International De Cultura)

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What is your First Aid or Medical Plan for your event?
Two canopies will assigned for First Aid Medical in the venue

Do you plan to provide portable toilets? y Y es No
If yes, the number of portable toilets: 12
If yes, the number of ADA accessible portable toilets: 4 If yes, when are the portable toilets being delivered (Date and time): 10/07/203 at 11am If yes, when are the portable toilets being picked-up (Date and time): 10/08/2023 at 9 pm If yes, will the portable toilets be serviced during your event? y Yes No Will your event allow for dogs? Yes x No

How do you plan to collect and remove trash and debris during the event?

Woll be ask City to provide a 40 gallons Container for the debris and trash

• A clean-up/damage deposit of $600 or more may be required.

EVENT ENTERTAINMENT
Do yo u plan to have any musical or speaking entertainment for your event? If yes, please list the names of the band/performers, genre of music:

Name of Band / Performer/ Speaker Genre of Music
Mariachi Diva s Mariachi music

Checha y su india Maya Marimba y Salsa

Yes No

A complete list must be provided to the City prior to the event. The City reserves the right to deny the performance of any band or act that has a history of creating public safety concerns. The City also has the right to require additional security and/or insurance coverage at the organizer’s expense for acts that have a history of creating public safety concerns.

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Attachment: Special Use Permit Mayan Festival (3660 : SUP #23-002: Maya La Feria International De Cultura)

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APPLICANT AND HOST ORGANIZATION
Host Organization: Camara de Comercio Guatemala USA Non Profit Organization Chief Officer of Host Organization: Rafael Oscal
Host Organization’s Website: www.cachaus.com or www.cadecoguate.com Applicant Name:

Address Street:

Camara de Comercio Guatemala USA
67885 Rio Pecos Drive
City: Cathedral City

State: California

Zip: 92234

Telephone Prior to the Event: ( 760 ) 812 - 9120 During Event: ( 760 ) _812 - 9120 Phone number of on-site representative who can be contacted during the event, for emergencies or event coordination.

Fax: ( ) -
Email Address: [email protected]

Previous Events managed or operated by the Host Organization and/or Applicant:

Fiesta Boradway, Los Angeles, Cinco de Mayo Plaza Mexico Lynwood CA, La Feria del Tamal , LA Fiestas Patrias Olvera Street, Los Angeles, Navida en el Valley, Witnnetka, CA Thre Kinds Day, LA

AFFIDAVIT OF APPLICANT
I certify that the information contained in the foregoing application is true and correct to the best of my knowledge and belief that I have read, understand and agree to abide by the rules and regulations governing the proposed Special Event under the Cathedral City Municipal Code and I understand that this application is made subject to the rules and regulations established by the City Council and/or the City Manager or the City Manager’s designee. Applicant agrees to comply with all other requirements of the City, County, State, Federal, and any other applicable entity which may pertain to the use of the Even venue and the conduct of the Event. I agree to abide by these rules, and further certify that I, on behalf of the Host Organization, am also authorized to commit that organization, and therefore agree to be financially responsible for any costs and fees that may be incurred by or on behalf of the Event to the City of Cathedral City.

Printed Name of Applicant / Host Organization Camara de Comercio Guatemala USA Title Pr esident

Signature
Date 01/31/20 23

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Attachment: Special Use Permit Mayan Festival (3660 : SUP #23-002: Maya La Feria International De Cultura)

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SUBMITTAL REQUIREMENTS:
x Ap plication Fee: $510 – payable to “City of Cathedral City” Non-profit certification (if applicable)
Clean-up / Damage Deposit (if applicable)
Copy of site plan using map attached to this application (show stage, fencing, canopy/tent placement, food vendor locations, merchandise vendor locations, portable restroom locations, generators, etc….)
Provide all necessary insurance coverages (must be submitted prior to the event) x Proof of Insurance with a minimum of $1,000,000 in liability coverage naming City of Cathedral City, 68-700 Avenida Lalo Guerrero, Cathedral City 92234 as an additional insured (must be submitted prior to the event)
Proof of all ap plicable licenses and permits required by local, state and federal agencies (must be submitted prior to the event)
Proof of C athedral City Fire Department inspections and permits, if applicable (must be submitted prior to the event)
x Ac knowledge that applicant cannot hang any object (lights, speakers, cabling, etc.) from the pipe grid above the amphitheater’s stage floor.

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Attachment: Special Use Permit Mayan Festival (3660 : SUP #23-002: Maya La Feria International De Cultura)

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Downtown Map (Please mark the area you will be using)

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Attachment: Special Use Permit Mayan Festival (3660 : SUP #23-002: Maya La Feria International De Cultura)

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Attachment: Special-Use-Permit-Mayan-Festival_Page_8 (3660 : SUP #23-002: Maya La Feria

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Attachment: Mayan Festival Packet (3660 : SUP #23-002: Maya La Feria International De Cultura)

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Attachment: Mayan Festival Packet (3660 : SUP #23-002: Maya La Feria International De Cultura)

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Attachment: Mayan Festival Packet (3660 : SUP #23-002: Maya La Feria International De Cultura)

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Attachment: Mayan Festival Packet (3660 : SUP #23-002: Maya La Feria International De Cultura)

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Attachment: Mayan Festival Packet (3660 : SUP #23-002: Maya La Feria International De Cultura)

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Attachment: Mayan Festival Packet (3660 : SUP #23-002: Maya La Feria International De Cultura)

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Staff Report

City Council

Item No. 6.B

Meeting Date: March 22, 2023
From: Stone James, Economic Development Director
Title: Public Arts Commission Arts Education Funding Request:

Cathedral City Senior Center Blues/Jazz Concert Series

City Council

RECOMMENDATION:

To approve an award of $2,800 of Arts in Public Places funds to support the Cathedral City Senior Center's Yves Evans Presents Blues/Jazz Concert Series

BACKGROUND:

During the January 10, 2023, Public Arts Commission (Commission) meeting, the Commission approved allocating $2,800 in art education funding to support the Cathedral City Senior Center (Senior Center) and Ms. Yves Evans Presents blues/jazz concert series.

This free public event will be held on March 25, 2023, and June 17, 2023, with two additional dates scheduled in Fall 2023. All concerts will be held in the Senior Center main room between 3:00 and 5:00 p.m. The first concert in the series occurred on January 21, 2023.

The March 25, 2023, concert will be recorded and re played during the April 30, 2023, International Jazz Day. By participating in the International Jazz Day, this Yves Evans Presents event will showcase Cathedral City on an international stage.

DISCUSSION:

The Senior Center originally requested $2,000 fo r the four remaining shows. The Commission awarded an additional $800 (or $200 per show) to enable the Senior Center to professionally record the events for use in future online engagement and marketing. The total funding request is $2,800. A letter reques ting financial support for this event is attached to this staff report.

This event is free to the general public. Due to the high demand for the January 21 st event, the Senior Center is requesting people R.S.V.P. for future events. The Senior Center will publish future event dates on their website, email newsletter, and on social media account(s).

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Use of Art is Public Places funds for this concert series is consistent with CCMC Chapter 11.45.020. Chapter 11.45.020 states:

“For the purposes of utilizing f unding for art education, the term “Art” is to be construed more broadly than “Art” as defined above and includes art expressed in any medium, including, without limitation, painting, sculpture, photography, lithography and other physical mediums, music, s inging, spoken word , and other auditory mediums, plays, films, dance, and other performance mediums, literature and poetry, art history and interpretation, clothing and fashions, and cultural expressions. Art education may be provided by any reasonable means that best achieves the purpose set forth above, including, without limitation, classes, lectures, tours, programs, events, festivals, exhibits, tours, performances, writings, films, audio recordings, and similar means .

Art education funds may also be ex pended to provide material related to such activities. An activity qualifying for expenditure for art education funds must be reasonably available to members of the general public. An activity will be considered reasonably available to members of the gener al public where the time, date, and description of the activity has been advertised via the city’s website and social media for at least one week prior to the activity, and either the activity is open to the general public or is open to members of the publ ic who timely reserve participation in the activity. Space for participants may be limited, the activity may be provided for only a limited time, and a charge may be imposed for participation in the activity. Activities may be held in the facilities of pub lic entities, non -profit or charitable organizations, and private facilities, provided that attendance of activities must not be limited to members, owners, subscribers or other interest holders in the private facility. Participation in certain activities may be limited to certain members of the general public, such as youths, students, seniors, or other reasonable grouping that does not constitute unlawful discrimination of a protected class. Art education funds must not be expended for prizes, gifts, or s imilar items. (Chapter

11.45.020) (Emphasis added)

FISCAL IMPACT:

The current Art in Public Places fund balance is $262,998.99.CCMC Chapter

11.45.130.E. Art in Public Places Fund states, “On an annual basis, up to thirty percent (30%) of the Art in Public Places fund may be used for art education, including any and all ancillary costs associated with funding such art education (the “arts education allocation”)”. Accordingly, up to $78,899.69 of Art in Public Places funds may be used this fiscal year for arts education events.

ATTACHMENTS:
2022-12-28 CCSC Jazz Series Proposal to CCPAC

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Board of Directors

Luz Gonzalez
Board Chair

Leann Dale
Vice Chair

Sue Townsley
Secretary

Ron Dale
Treasurer

Tim Wood
Development Co -Chair
Chuck Leachman
Development Co -Chair
Geoff Corbin
CEO

Victor Ide
COO

Tracie Alexander
Director of Programming

Fatima Castellanos
Development & Marketing Associate

Pat Graves
Volunteer Manager

Laura Gutierrez
Outreach Coordinator

Greg Lindell
Database Manager
Thommy Kocan
Food Bank Community Ambassador

Jorge Carpio
Maintenance & Landscape Mgr.

37171 W. Buddy Rogers Ave
Cathedral City, CA 92234
760-321-1548
www.theccsc.org
Tax ID: 95-3618489

Proposal to Cathedral City Public Arts Commission
"Yve Evans Presents" 2023 Blues/Jazz Concert Series
December 28, 2022

"I would teach children music, physics, and philosophy , but most importantly music, for the patterns in music and all the arts are the keys to learning." Plato

Cathedral City Senior Center proposes a new city-wide performing arts series. The Blues/Jazz concert series, free to the public of all ages, will be an introduction to some and a time to reminisce for others. Yve Evans is a local icon who, besides performing, speaks to the audience about the importance of the songs she sings and the music she plays.

At this point in the Coachella Valley, there isn't a free daytime concert series year-round for all to enjoy. The Cathedral City Senior City Center CCSC) is offering a five-concert series for 2023 to help fill that gap.

T
he second concert in the series (March 25) is a special one that will be videotaped for International Jazz Day, a partnership between the Herbie Hancock Foundation and UNESCO. In 2021, Yve and Sue Townsley put Coachella Valley on the UN Jazz map by submitting a concert with five musicians, choreographed by Yve. The Coachella Valley had never participated before, but this time, CCSC would like to concentrate on Cathedral City, especially because the city recently became an International City of Peace. The session will be shown around the world on April 30.

International Jazz Day is the world's largest celebration of jazz as a force for peace, intercultural dialogue, and international cooperation.

Each year on April 30, people from over 190 countries worldwide come together to recognize jazz for promoting respect for human rights and human dignity, eradicating discrimination, bolstering freedom of expression, fostering gender equality, and reinforcing the role of youth in enacting social change.

The concerts will be held in the main room at the Senior Center. We have scheduled three dates through Spring and will select the fall dates after Yve knows her performing calendar on cruise ships.

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Attachment: 2022-12-28 CCSC Jazz Series Proposal to CCPAC (3659 : Public Arts Commission Arts Education Funding Request: Senior Center

January 21, March 25, June 17, and two in the Fall, dates TBD.

All on Saturdays, all 3:00-5:00 pm.

CCSC is asking the Public Arts Commission (PAC) for $2,000 to cover the costs of the musicians for 2023. A banner will list all contributors.

Yve is approaching other sponsors for assistance with issues that may arise, i.e., instrument replacement. The concerts are free to the public, and CCSC will accept donations to cover refreshments. CCSC will match a potential public arts commission grant with an additional $2,000 for staffing, facility use, refreshments, cleanup, displaced rental income, and advertising.

A series of this nature will be positive for the city and the senior center.

If PAC chooses to participate, it will be good advertising seen around the world. The senior center is honored to serve the community and further the public arts commission's commitment to utilizing arts to foster creativity, empathy, and beauty and strengthen our communities socially, educationally, and economically

Thank you for your consideration.

Cathedral City Senior Center

Geoff Corbin Vic Ide
Chief Executive Officer Chief Operating Officer

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Attachment: 2022-12-28 CCSC Jazz Series Proposal to CCPAC (3659 : Public Arts Commission Arts Education Funding Request: Senior Center

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Staff Report

City Council

Item No. 6.C

Meeting Date: March 22, 2023
From: George Crum, Police Chief
Title: Request 4 -year Lease Agreement with Enterprise Fleet Management

City Council

RECOMMENDATION:

To authorize, effective with fiscal year (FY 2023/2024), a lease agreement with Enterprise Fleet Management for (8) eight Police Department vehicles at an annual cost of $93,572.50 with an optional maintenance program of $5,432.04 for a total cost of $99,004.40 annually. Additionally, to authorize the installation of emergency lighting and equipment for $45,687, including tax.

BACKGROUND:

Certain law enforcement operations conducted by different units within the Police Department require the use of various makes and models of unmarked vehicles. The City has historically purchased and owned all fleet vehicles and equipment. Over the years, the Department has purchased vehicles, generally in batches, with the same manufacturer, make, and model. With an aging fleet, routine maintenance and repairs have become more frequent to keep vehicles safe and operational.

The Police Department has identified nine vehicles currently in need of replacement, with five being over ten years old. The other four vehicles are nine years old. This aging fleet has bro ught on the challenge of maintenance with the rising costs of parts and labor. For example, the current price for an oil and filter service is $116. To maintain the fleet, staff has utilized three different vendors for services. Over the last three years, the vehicle repairs and routine service cost for these nine vehicles was $34,454. An internal usage review has determined one of the nine vehicles is no longer needed and it will not be replaced, thus generating a cost savings. However, the remaining eight vehicles will need to be replaced so the Department has studied the best way to do that and achieve the best overall value.

With the price of replacement vehicles increasing yearly, staff has been reviewing avenues of cost savings and an easier procurem ent process for vehicles of various makes and models. An annual master lease agreement with Enterprise Fleet Management can be an efficient and cost -effective way to accomplish this goal.

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Enterprise works with government organizations in developing a plan for fleet operations. They identify a plan with the lowest total ownership cost through open - ended master lease agreements averaging 3-5 years.

Enterprise Fleet Management works with nearly every vehicle manufacturer to receive the lowest cost, often s ignificantly cheaper than that available to the general public.

Enterprise Fleet Management continually monitors the used car market, maximizing the resale value at the end of the leasing term.

Enterprise Fleet Management offers a low -cost maintenance option, so the overall cost of ownership is less than purchasing a vehicle outright when measuring the savings from maintenance costs. Currently, Enterprise Fleet Management provides a monthly maintenance plan costing between $55-$59 per month (depending on the vehicle).

This plan would equal a total monthly cost of $453, for an annual fee of about $5,432, for the eight proposed vehicles; significantly less than current maintenance costs. Since staff has moved from using mileage alone as a basis for determining when a vehicle needs routine service to utilizing an hours -operated model accounting for the significant time police vehicles are routinely left to idle, we can expect these vehicles will come due for service even more frequently than in the past. This is significant with the cost of one oil change being more than two times the cost of the monthly maintenance plan for any one vehicle.

Enterprise Fleet Management's maintenance plan utilizes a variety of available vendors where cars can be serviced and repaired. Currently, every major auto dealership in Cathedral City is on the preferred -vendor list for maintenance. This would allow the vehicles to be serviced in the City, reducing downtime for staff transporting cars for service.

Enterprise Fleet Ma nagement offers three options through this program at the end of the 4-year lease:
(1) The leased vehicle can be sold with the proceeds applied toward the lease of a different vehicle; or the City can elect to receive the funds back from Enterprise via check;
(2) The City can pay the remaining book value for the vehicle and own it outright; (3) The City can extend the lease and continue to make payments, eventually paying the vehicle off and taking ownership.

Notwithstanding option three, the master equity lease program is not meant to be used as a means of purchasing vehicles outright except for under unusual circumstances.

The program focuses on the leasing of cars during the agreed -upon period, which are then resold and new vehicles acquired. This is why Enterprise continually monitors the used car market, as previously mentioned, which maximizes the resale amount during the lease agreement term. This process reduces the overall cost of ownership based on vehicle value, cost of maintenance, and increas ed fuel savings with more fuel -efficient vehicles, and eventually alternative fuel vehicles being added. However, after the end of the lease, if it is determined the vehicle should be purchased that can occur . Also, leased vehicles can be bought outright at any given time without penalty under this plan.

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The master equity lease program is an "open -ended" lease structure, allowing the City to replace more vehicles with less upfront capital. Below are highlights of the program:

· No mileage restrictions, no abnormal wear and tear fees, and no early termination penalties.

· The City has all rights of ownership and can equip the vehicles with aftermarket parts as necessary (for example, emergency lighting equipment).

· The scheduled rotation reduces ov erall vehicle-related costs with the ability to expeditiously phase in a more modern, fuel -efficient fleet while reducing maintenance costs.

· Leasing provides the opportunity to minimize the amount of significant capital outlays necessary for purchasin g vehicles while still being able to capitalize the lease cost

· The City would establish a more proactive fleet replacement plan to acquire vehicles more consistently.

Vehicles take up significant staff time to order, register, upfit, and eventually sell/auction. There are cost savings and efficiencies attained from having Enterprise perform those services. With the buying and selling powers of a larger fleet -specific organization such as Enterprise, it is expected the equity returned to the City from the sale would be substantially more than received by the City in typical auction sales.

Staff has researched using an equity lease agreement to evaluate its usefulness as an economical acquisition method. Staff found several similar agencies have partne red with Enterprise Fleet Management to implement fleet replacement programs with positive feedback and results. Enterprise was awarded a fleet management contract with Sourcewell, which provides government, education and nonprofit organizations with a coo perative purchasing program by managing solicitation requirements through a competitive process and offering a network of awarded contracts. The City of Cathedral City is currently a member of Sourcewell and receives the benefits of being a member.

Currently, the following organizations utilize the Enterprise Fleet Management program:

· City of Santa Ana (70+ administration, detectives, and support vehicles) · City of Westminster (90+ vehicles for all city operations) · City of Azusa (15+ vehicles for Police Department)
· City of Rialto (20+ vehicles, both marked and unmarked) · City of Barstow (various city and police vehicles)
· City of Pasadena, City of Corona, City of La Quinta, City of Downey, City of Laguna Nigel, City of Redlands, and many others.

The Po lice Department seeks to build a long -term relationship with Enterprise Fleet Management. The services supplied by Enterprise Fleet Management meet the requirements of the Police Department and will substantially reduce staff time in procuring vehicles.

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Cathedral City Page 4 of 6 Printed on 3/22/2023

DISCUSSION:

Staff is seeking authorization to enter into an agreement with Enterprise Fleet Management for a 4-year lease agreement.

Staff is requesting approval of the optional maintenance agreement in the amount of $5,432 annually (monthly estimated c ost of $453 ), which will cover all routine maintenance except for brakes and tires.

To demonstrate just one routine maintenance cost, following is a breakdown of the cost of oil changes currently charged and the breakdown if paid outright:

· Four oil changes per year x $116 = $464 per car
· Eight cars x $464 per year = $3,712 per year
· $3,712 x Four years = $14,848

Staff is requesting funds for the installation of emergency lighting/radio equipment in the amount of $45,687, including sales tax, to be installed by Dana Safety Supply.

The following yearly costs are shown below:

The annual cost per year without the maintenance plan is as follows for FY 2023/2024 through FY 2026/2027:

· Year 1 - $139,259 W/O Maintenance plan and one-time upfitting cost. · Year 2 – $ 93,572 W/O Maintenance plan.
· Year 3 – $ 93,572 W/O Maintenance plan.
· Year 4 – $ 93,572 W/O Maintenance plan
· Total $419,975 4-year cost W/O maintenance and one-time upfitting costs.

The estimated profit from the sale of the vehicles at the end of the lease is about $84,126, reducing the overall cost to $335,849.

The annual cost per year with the maintenance plan is as follows for FY 2023/2024 through FY 2026/2027:

· Year 1 - $144,691 Including Maintenance plan and one-time upfitting cost. · Year 2 - $ 99,004 Including Maintenance plan.
· Year 3 - $ 99,004 Including Maintenance plan.
· Year 4 - $ 99,004 Including Maintenance plan.
· Total $441,705 4-year cost with maintenance and one-time upfitting costs.

The estimated profit if these eight vehic les were sold at the end of the lease is about $84,126, which would reduce the overall cost to $357,579.

As an alternative, Staff also considered purchasing the listed vehicles using funds from the Equipment Replacement Fund with an estimated cost of $356,000 (not including title and registration fees). The total cost to purchase would be estimated at $402,000, including upfitting costs but not accounting for expenses incurred for maintenance during the same four-year period.

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Cathedral City Page 5 of 6 Printed on 3/22/2023

An agreement through Enterpris e Fleet Management would reduce the upfront funding needed. It is estimated that with the inclusion of the maintenance plan, the cost savings realized could be up to $102,000 through the end of the lease.

Staff has selected a variety of vehicles from dom estic automakers, to avoid the purchase of the same make and model vehicle. Vehicle manufacture rs have moved away from producing sedan style vehicles meeting the needs of law enforcement. For example, Ford only makes the Ford Mustang sedan and this year is the last year Dodge will make the Charger. This is why staff has decided for (2) two Chargers, since this was a police fleet type vehicle and emergency equipment is readily available.

Two F150 XL’s will be assigned to our Community Service Officers and assist when loading or transporting bikes and other large items. While staff has identified (9) vehicles to be removed, one vehicle is over 20 years old (2003 CNG Ford F150) and will be sent to auction due to age of the vehicle and not handled through Ent erprise.

Based upon the needs of the department, staff has determined eight vehicles for lease to best serve the department’s need, which will reduce the fleet by one.

Enterprise Fleet Management works with nearly every vehicle manufacturer to receive the lowest cost, significantly cheaper than is available to the general public. The partnership with the various manufacturers allows the city to explore Electric Vehicle options in the future. Enterprise has recently supplied the City of South Pasadena with ten Telsa Electronic Vehicles (EV’s). In 2035 state legislation requires all new vehicles being sold to be electric. The exact impact to public safety is unknown, however, the quick acquisition and forecasting of vehicle needs can be handled with Enterpri se Fleet Management.

The City’s goal is to institute a plan to acquire, maintain and efficiently replace vehicles on a regular schedule. This plan provides a finite working timeline for Department vehicles, allowing for quick sale, at the best time, and timely acquisition of new vehicles.

It is believed the long -term savings will be more significant as the program continues in the future.

FISCAL IMPACT:

With this being a lease, funding for this program will come from the General Fund’s operating budget and added as a line item to the Police Department's operating budget.

Based upon the various fiscal models shown, the current recommendation is the 4 -year lease term with the optional maintenance plan at a four-year cost of $441,705.

With each vehicle b eing its own contract, payment will not actually start for each vehicle until it is delivered. This eliminates any payment for a vehicle before the City has the ability to use it.

Since the cost would be fixed for four years, any future amount needed to c ontinue the lease program beyond that will be brought forward during future budget considerations.

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Cathedral City Page 6 of 6 Printed on 3/22/2023
The lease term will allow staff to evaluate the program and, if proven successful, look to subsequent budget cycles for further replacement of vehicles.

With the sale of the eight existing vehicles, Enterprise Fleet Management has estimated proceeds totaling $24,000 will be reimbursed to the City and these funds will be deposited into the Equipment Replacement Fund.

ATTACHMENTS:

Cathedral City 2023 Dodge Chargers (2) 477140
Cathedral City 2023 Dodge Durango 477212
Cathedral City 2023 Ford Explorer (2) 477123
Cathedral CIty 2023 Ford F-150 PD 477136
Cathedral City 2023 Ford F-150's 477118 (1)
Full Maintenance Agreement
Government Credit Application, Authorized Signer Form
Master Equity Lease Agreement - Government
Self-Insurance Addendum (Equity, Physical Damage
Enterprise Pricing Sheet City of Cathedral City 48 mo Term with Trade In Refund to City

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Packet Pg. 184
800-845-0405Telephone:

DANA SAFETY SUPPLY, INC
4809 KOGER BLVD
GREENSBORO, NC 27407

CATHEDRAL CITY POLICE DEPARTMENT
68700 AVENIDA LALO GUERRERO
CATHEDRAL CITY, CA92234
US
(For Pickup-LOSA)

CANOGA PARK
9035 Independence Avenue
Canoga Park, CA 91304
Sales Quote
477140
CATHCPDCustomer No.

Sales Quote No.

Ship ToBill To
Contact:

Telephone: Telephone:

Contact:
760-202-2415

QSF004376******
22 Y 184.0092.0000EMPS2STS3Ra6K51DRZ4S
SOI MPOWER FASCIA 4" 8-LED STUD MNT RED
Warehouse: LOSA Vin #:

GRILL
22 Y 184.0092.0000EMPS2STS3Ba6K51DRZIO
SOI MPOWER FASCIA 4" 8-LED STUD MNT BLUE
Warehouse: LOSA Vin #:

GRILL
44 Y 60.0015.0000PMP2BKDGAJa6K51DS00W
SOI 4" mPOWER 90 DEGREE MOUNTING BRACKET, BLACK
Warehouse: LOSA Vin #:
22 Y 150.0075.0000ELUC3H010Ba6K51DS0LQ
SOI UNIV UNDERCOVER LED INSERT, 5 WIRE BLUE
Warehouse: LOSA Vin #:
03/02/23
07:15:21 PM
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Packet Pg. 185
Attachment: Cathedral City 2023 Dodge Chargers (2) 477140 (3664 : Request 4-year Lease Agreement with Enterprise Fleet Management) 800-845-0405Telephone:

DANA SAFETY SUPPLY, INC
4809 KOGER BLVD
GREENSBORO, NC 27407

CATHEDRAL CITY POLICE DEPARTMENT
68700 AVENIDA LALO GUERRERO
CATHEDRAL CITY, CA92234
US
(For Pickup-LOSA)

CANOGA PARK
9035 Independence Avenue
Canoga Park, CA 91304
Sales Quote
477140
CATHCPDCustomer No.

Sales Quote No.

Ship ToBill To
Contact:

Telephone: Telephone:

Contact:
760-202-2415

SOI SOLID STA TE ISOLATED HEADLIGHT FLASHER
Warehouse: LOSA Vin #:

NOTE ---NO FLASHER A V AILABLE FOR THE HIGH INTENSITY
GAS DISCHARGE HEADKIGHTS. POSITIVE SIDE SWITCHING ONLY
**************************************************
11 Y 1,150.001,150.0000MISCa6K60VPYMT
SOUNDOFF REAR STICK LIGHT (EMPAK0011J4)
Warehouse: LOSA Vin #:

QSF004385******
22 Y 1,256.00628.0000EMPTC00WRCa6K51DS165

SOI REAR LIGHTSTICK RW/RW
Warehouse: LOSA Vin #:
22 Y 298.00149.0000C3900Ua6K51DS1P8
CODE3 100W SPEAKER W UNIV BRKT
Warehouse: LOSA Vin #:
22 Y 750.00375.0000ETSA461HPPa6K51DS1P9
SOI 400 Series Handheld Siren
Warehouse: LOSA Vin #:
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Packet Pg. 186
Attachment: Cathedral City 2023 Dodge Chargers (2) 477140 (3664 : Request 4-year Lease Agreement with Enterprise Fleet Management) 800-845-0405Telephone:

DANA SAFETY SUPPLY, INC
4809 KOGER BLVD
GREENSBORO, NC 27407

CATHEDRAL CITY POLICE DEPARTMENT
68700 AVENIDA LALO GUERRERO
CATHEDRAL CITY, CA92234
US
(For Pickup-LOSA)

CANOGA PARK
9035 Independence Avenue
Canoga Park, CA 91304
Sales Quote
477140
CATHCPDCustomer No.

Sales Quote No.

Ship ToBill To
Contact:

Telephone: Telephone:

Contact:
760-202-2415

SMC S T-RAIL MOUNT UNIVERSAL
Warehouse: LOSA Vin #:

Single T-Rail Mount
Universal XL
With #2Key Override
22 Y 42.0021.0000CB-100a6K51DS2YD
BI Manual reset circuit breakers 100A
Warehouse: LOSA Vin #:
22 Y 84.0042.00005026Ba6K51DS3JN
BlueSea 12 Circuit Fuse Block w/ Ground Bus and Cover
Warehouse: LOSA Vin #:
22 Y 42.0021.0000C29MJ-015QMAPa6K51DS44X

ROK CABLE, COAXIAL,QMA PLUG TO MINI-UHF JACK

CONNETOR
Warehouse: LOSA Vin #:

MPL(f) QMA(m) 0.15m CS29 CABLE
22 Y 79.1039.5500EFBAD-5MPLa6K51DS4OG
ROK CELL EASYFIT ANT 760-960MHz 5m MPL
Warehouse: LOSA Vin #:
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Packet Pg. 187
Attachment: Cathedral City 2023 Dodge Chargers (2) 477140 (3664 : Request 4-year Lease Agreement with Enterprise Fleet Management) 800-845-0405Telephone:

DANA SAFETY SUPPLY, INC
4809 KOGER BLVD
GREENSBORO, NC 27407

CATHEDRAL CITY POLICE DEPARTMENT
68700 AVENIDA LALO GUERRERO
CATHEDRAL CITY, CA92234
US
(For Pickup-LOSA)

CANOGA PARK
9035 Independence Avenue
Canoga Park, CA 91304
Sales Quote
477140
CATHCPDCustomer No.

Sales Quote No.

Ship ToBill To
Contact:

Telephone: Telephone:

Contact:
760-202-2415

Warehouse: LOSA Vin #:

LOOM, WIRE, HARDWARE, CONNECTORS, ETC
************************************************
22 N 3,000.001,500.0000INSTALLa6K51DS4PB

DSS INSTALLATION OF EQUIPMENT
Warehouse: LOSA Vin #:

Installation of DSS supplied equipment as well as customer supplied supplied radios.

Approved By:

Approve All Items & Quantities
Quote Good for 30 Days
03/02/23
07:15:21 PM
4Page No.

Print Time
Print Date
Printed By: Steve Nugent
Order Total
Sales Tax8.750 %
Freight
Subtotal
11,182.42
652.32

75.00 10,455.10
a6K51DS4PB

6.C.a
Packet Pg. 188
Attachment: Cathedral City 2023 Dodge Chargers (2) 477140 (3664 : Request 4-year Lease Agreement with Enterprise Fleet Management) 800-845-0405Telephone:

DANA SAFETY SUPPLY, INC
4809 KOGER BLVD
GREENSBORO, NC 27407

CATHEDRAL CITY POLICE DEPARTMENT
68700 AVENIDA LALO GUERRERO
CATHEDRAL CITY, CA92234
US
(For Pickup-LOSA)

CANOGA PARK
9035 Independence Avenue
Canoga Park, CA 91304
Sales Quote
477212
CATHCPDCustomer No.

Sales Quote No.

Ship ToBill To
Contact:

Telephone: Telephone:

Contact:
760-202-2415

VEHICLE INFORMATION
Warehouse: LOSA Vin #:
2023 Dodge Durango (Civilian)
11 Y 890.00890.0000ENFWB00K9Wa6K60UR4TT
SOI Dodge Durango (2021) Split Front
Warehouse: LOSA Vin #:
nForce Interior lightbar
Dodge Durango(2021)Split Front
(DRV) :D12: D12: D12 : D12: D12: D12 : D12: D12 : (PAS) :R_W:R_W:R_W:R_W:R_W:R_W:R_W:R_W:

QSF004382**********
11 Y 92.0092.0000EMPS2STS2Ra6K60QNKY6
SOI MPOWER FASCIA 4" 6-LED STUD MNT RED
Warehouse: LOSA Vin #:

Grill
11 Y 92.0092.0000EMPS2STS2Ba6K60QNLCH
SOI MPOWER FASCIA 4" 6-LED STUD MNT BLUE
Warehouse: LOSA Vin #:

Grill
22 Y 30.0015.0000PMP2BKDGAJa6K60QNLUA
SOI 4" mPOWER 90 DEGREE MOUNTING BRACKET, BLACK
Warehouse: LOSA Vin #:
03/02/23
07:31:30 PM
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Packet Pg. 189
Attachment: Cathedral City 2023 Dodge Durango 477212 (3664 : Request 4-year Lease Agreement with Enterprise Fleet Management) 800-845-0405Telephone:

DANA SAFETY SUPPLY, INC
4809 KOGER BLVD
GREENSBORO, NC 27407

CATHEDRAL CITY POLICE DEPARTMENT
68700 AVENIDA LALO GUERRERO
CATHEDRAL CITY, CA92234
US
(For Pickup-LOSA)

CANOGA PARK
9035 Independence Avenue
Canoga Park, CA 91304
Sales Quote
477212
CATHCPDCustomer No.

Sales Quote No.

Ship ToBill To
Contact:

Telephone: Telephone:

Contact:
760-202-2415

SOI SOLID STA TE ISOLATED HEADLIGHT FLASHER
Warehouse: LOSA Vin #:

NOTE ---NO FLASHER A V AILABLE FOR THE HIGH INTENSITY
GAS DISCHARGE HEADKIGHTS. POSITIVE SIDE SWITCHING ONLY
**************************************************
11 Y 670.00670.0000ENFWB000JLa6K60QNMUB

SOI SPLIT FRONT RW/BW
Warehouse: LOSA Vin #:
11 Y 1,150.001,150.0000MISCa6K60UVCDL
SOUNFOFF REAR STICK LIGHT (EMPAK0011J4)
Warehouse: LOSA Vin #:

QSF004385
11 Y 149.00149.0000C3900Ua6K60QNN2K
CODE3 100W SPEAKER W UNIV BRKT
Warehouse: LOSA Vin #:
03/02/23
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Packet Pg. 190
Attachment: Cathedral City 2023 Dodge Durango 477212 (3664 : Request 4-year Lease Agreement with Enterprise Fleet Management) 800-845-0405Telephone:

DANA SAFETY SUPPLY, INC
4809 KOGER BLVD
GREENSBORO, NC 27407

CATHEDRAL CITY POLICE DEPARTMENT
68700 AVENIDA LALO GUERRERO
CATHEDRAL CITY, CA92234
US
(For Pickup-LOSA)

CANOGA PARK
9035 Independence Avenue
Canoga Park, CA 91304
Sales Quote
477212
CATHCPDCustomer No.

Sales Quote No.

Ship ToBill To
Contact:

Telephone: Telephone:

Contact:
760-202-2415

JON ENOS
Payment MethodCustomer PO NumberF.O.B.Ship Via
NET 30GROUND SHIPMENT QUOTED FREIGHT
Entered By Resale Number Ordered BySalesperson
Jon EnosSTEVE NUGENT- LOSASteve Nugent
Order
Quantity
Extended
Price
Unit
PriceItem Number / DescriptionTaxApprove
Quantity
Quote Date
03/02/23
E-mail: E-mail:[email protected]
11 Y 375.00375.0000ETSA461HPPa6K60QNN2L
SOI 400 Series Handheld Siren
Warehouse: LOSA Vin #:
11 Y 625.00625.00007125-7437a6K60QNNIM
BOSS StrongBox 7437 Universal Vehicle Storage Box
Warehouse: LOSA Vin #:
11 Y 138.00138.0000SS0002a6K60QNNY8
PG SAFE STOP FOR 2013+ FORD INT SEDAN & UTILITY
Warehouse: LOSA Vin #:
11 Y 355.00355.0000SH-APX8500MARSH-001a6K60QNOC4

ROK SHARKEE ANTENNA
Warehouse: LOSA Vin #:
11 Y 27.0027.0000CB-100a6K60QNOV8
BI Manual reset circuit breakers 100A
Warehouse: LOSA Vin #:
22 Y 28.0014.00008028Ba6K60QNPG2
CE RT Fuse Block 6 Pos w/ LED Indication, Bulk
Warehouse: LOSA Vin #:
11 Y 9.009.00008030Ba6K60QNQ27
CE RT Screw Terminal 12 Circuit Dual Level Busbar, Bul
Warehouse: LOSA Vin #:
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Packet Pg. 191
Attachment: Cathedral City 2023 Dodge Durango 477212 (3664 : Request 4-year Lease Agreement with Enterprise Fleet Management) 800-845-0405Telephone:

DANA SAFETY SUPPLY, INC
4809 KOGER BLVD
GREENSBORO, NC 27407

CATHEDRAL CITY POLICE DEPARTMENT
68700 AVENIDA LALO GUERRERO
CATHEDRAL CITY, CA92234
US
(For Pickup-LOSA)

CANOGA PARK
9035 Independence Avenue
Canoga Park, CA 91304
Sales Quote
477212
CATHCPDCustomer No.

Sales Quote No.

Ship ToBill To
Contact:

Telephone: Telephone:

Contact:
760-202-2415

Warehouse: LOSA Vin #:

LOOM, WIRE, HARDWARE, CONNECTORS, ETC
************************************************
11 N 1,650.001,650.0000INSTALLa6K60QNQLA

DSS INSTALLATION OF EQUIPMENT
Warehouse: LOSA Vin #:

Approved By:

Approve All Items & Quantities
Quote Good for 30 Days
03/02/23
07:31:30 PM
4Page No.

Print Time
Print Date
Printed By: Steve Nugent
Order Total
Sales Tax8.750 %
Freight
Subtotal
7,329.95
446.95
125.00
6,758.00
a6K60QNQLA

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Packet Pg. 192
Attachment: Cathedral City 2023 Dodge Durango 477212 (3664 : Request 4-year Lease Agreement with Enterprise Fleet Management) 800-845-0405Telephone:

DANA SAFETY SUPPLY, INC
4809 KOGER BLVD
GREENSBORO, NC 27407

CATHEDRAL CITY POLICE DEPARTMENT
68700 AVENIDA LALO GUERRERO
CATHEDRAL CITY, CA92234
US

CATHEDRAL CITY POLICE DEPARTMENT
68700 AVENIDA LALO GUERRERO
CATHEDRAL CITY, CA92234
US
Sales Quote
477123
CATHCPDCustomer No.

Sales Quote No.

Ship ToBill To
Contact:

Telephone: Telephone:

Contact:
760-202-2415

JON ENOS
760-202-2415

VEHICLE INFORMATION
Warehouse: LOSA Vin #:
2023 Ford Explorer Base (Civilian)
11 Y 890.00890.0000ENFWB0090Da6K6114W2J
SOI nForce Split FrontInterior Lightbar,Ford PUI 20-23
Warehouse: LOSA Vin #:

Ford Explorer/PI Utility w/Option 76P (2020-23)Split Front (DRV)|D12||D12||D12||D12||D12||D12| (PAS)
|R_W||R_W||R_W||B_W||B_W||B_W|
Accessories:PNFLBSPLT1
DSC w/Breakout Box(Included)
22 Y 184.0092.0000EMPS2STS2Ra6K518N0SG
SOI MPOWER FASCIA 4" 6-LED STUD MNT RED
Warehouse: LOSA Vin #:

Grill
22 Y 184.0092.0000EMPS2STS2Ba6K518N2AP
SOI MPOWER FASCIA 4" 6-LED STUD MNT BLUE
Warehouse: LOSA Vin #:

Grill
44 Y 60.0015.0000PMP2BKDGAJa6K518N2VJ
SOI 4" mPOWER 90 DEGREE MOUNTING BRACKET, BLACK
Warehouse: LOSA Vin #:
03/02/23
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Packet Pg. 193
Attachment: Cathedral City 2023 Ford Explorer (2) 477123 (3664 : Request 4-year Lease Agreement with Enterprise Fleet Management) 800-845-0405Telephone:

DANA SAFETY SUPPLY, INC
4809 KOGER BLVD
GREENSBORO, NC 27407

CATHEDRAL CITY POLICE DEPARTMENT
68700 AVENIDA LALO GUERRERO
CATHEDRAL CITY, CA92234
US

CATHEDRAL CITY POLICE DEPARTMENT
68700 AVENIDA LALO GUERRERO
CATHEDRAL CITY, CA92234
US
Sales Quote
477123
CATHCPDCustomer No.

Sales Quote No.

Ship ToBill To
Contact:

Telephone: Telephone:

Contact:
760-202-2415

JON ENOS
760-202-2415

JON ENOS
Payment MethodCustomer PO NumberF.O.B.Ship Via
NET 30GROUND SHIPMENT QUOTED FREIGHT
Entered By Resale Number Ordered BySalesperson
Jon Enos/Kathryn CoxSTEVE NUGENT- LOSASteve Nugent
Order
Quantity
Extended
Price
Unit
PriceItem Number / DescriptionTaxApprove
Quantity
Quote Date
03/01/23
E-mail: E-mail:[email protected] [email protected] 22 Y 150.0075.0000ELUC3H010Ba6K518N3H8
SOI UNIV UNDERCOVER LED INSERT, 5 WIRE BLUE
Warehouse: LOSA Vin #:
22 Y 150.0075.0000ELUC3H010Ra6K518N3HO
SOI UNIV UNDERCOVER LED INSERT, 5 WIRE RED
Warehouse: LOSA Vin #:
44 Y 356.0089.0000ETHFSS-SP-ISOa6K518N3HP

SOI SOLID STA TE ISOLATED HEADLIGHT FLASHER
Warehouse: LOSA Vin #:

NOTE ---NO FLASHER A V AILABLE FOR THE HIGH INTENSITY
GAS DISCHARGE HEADKIGHTS. POSITIVE SIDE SWITCHING ONLY
**************************************************
22 Y 1,340.00670.0000ENFWB000JLa6K518N43T

SOI SPLIT FRONT RW/BW
Warehouse: LOSA Vin #:
22 Y 298.00149.0000C3900Ua6K518N4ON
CODE3 100W SPEAKER W UNIV BRKT
Warehouse: LOSA Vin #:
22 Y 750.00375.0000ETSA461HPPa6K518N4OO
SOI 400 Series Handheld Siren
Warehouse: LOSA Vin #:
22 Y 1,250.00625.00007125-7437a6K518N5B7
BOSS StrongBox 7437 Universal Vehicle Storage Box
Warehouse: LOSA Vin #:
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Packet Pg. 194
Attachment: Cathedral City 2023 Ford Explorer (2) 477123 (3664 : Request 4-year Lease Agreement with Enterprise Fleet Management) 800-845-0405Telephone:

DANA SAFETY SUPPLY, INC
4809 KOGER BLVD
GREENSBORO, NC 27407

CATHEDRAL CITY POLICE DEPARTMENT
68700 AVENIDA LALO GUERRERO
CATHEDRAL CITY, CA92234
US

CATHEDRAL CITY POLICE DEPARTMENT
68700 AVENIDA LALO GUERRERO
CATHEDRAL CITY, CA92234
US
Sales Quote
477123
CATHCPDCustomer No.

Sales Quote No.

Ship ToBill To
Contact:

Telephone: Telephone:

Contact:
760-202-2415

JON ENOS
760-202-2415

JON ENOS
Payment MethodCustomer PO NumberF.O.B.Ship Via
NET 30GROUND SHIPMENT QUOTED FREIGHT
Entered By Resale Number Ordered BySalesperson
Jon Enos/Kathryn CoxSTEVE NUGENT- LOSASteve Nugent
Order
Quantity
Extended
Price
Unit
PriceItem Number / DescriptionTaxApprove
Quantity
Quote Date
03/01/23
E-mail: E-mail:[email protected] [email protected] 22 Y 276.00138.0000SS0002a6K518N5BN
PG SAFE STOP FOR 2013+ FORD INT SEDAN & UTILITY
Warehouse: LOSA Vin #:
22 Y 710.00355.0000SH-APX8500MARSH-001a6K518N64Q

ROK SHARKEE ANTENNA
Warehouse: LOSA Vin #:
22 Y 54.0027.0000CB-100a6K518N655
BI Manual reset circuit breakers 100A
Warehouse: LOSA Vin #:
44 Y 56.0014.00008028Ba6K51CZFXM
CE RT Fuse Block 6 Pos w/ LED Indication, Bulk
Warehouse: LOSA Vin #:
22 Y 18.009.00008030Ba6K51D025F
CE RT Screw Terminal 12 Circuit Dual Level Busbar, Bul
Warehouse: LOSA Vin #:
22 Y 300.00150.0000INSTALL KITa6K518N6O9
MISC INSTALLATION SUPPLIES I.E.

Warehouse: LOSA Vin #:

LOOM, WIRE, HARDWARE, CONNECTORS, ETC
************************************************
22 N 3,300.001,650.0000INSTALLa6K519HWM3

DSS INSTALLATION OF EQUIPMENT
Warehouse: LOSA Vin #:
03/02/23
07:12:35 PM
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Print Date
Printed By: Steve Nugent
Continued on Next Page
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Attachment: Cathedral City 2023 Ford Explorer (2) 477123 (3664 : Request 4-year Lease Agreement with Enterprise Fleet Management) 800-845-0405Telephone:

DANA SAFETY SUPPLY, INC
4809 KOGER BLVD
GREENSBORO, NC 27407

CATHEDRAL CITY POLICE DEPARTMENT
68700 AVENIDA LALO GUERRERO
CATHEDRAL CITY, CA92234
US

CATHEDRAL CITY POLICE DEPARTMENT
68700 AVENIDA LALO GUERRERO
CATHEDRAL CITY, CA92234
US
Sales Quote
477123
CATHCPDCustomer No.

Sales Quote No.

Ship ToBill To
Contact:

Telephone: Telephone:

Contact:
760-202-2415

JON ENOS
760-202-2415

Approve All Items & Quantities
Quote Good for 30 Days
03/02/23
07:12:35 PM
4Page No.

Print Time
Print Date
Printed By: Steve Nugent
Order Total
Sales Tax8.750 %
Freight
Subtotal
11,150.78
614.78
210.00
10,326.00
a6K519HWM3

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Attachment: Cathedral City 2023 Ford Explorer (2) 477123 (3664 : Request 4-year Lease Agreement with Enterprise Fleet Management) 800-845-0405Telephone:

DANA SAFETY SUPPLY, INC
4809 KOGER BLVD
GREENSBORO, NC 27407

CATHEDRAL CITY POLICE DEPARTMENT
68700 AVENIDA LALO GUERRERO
CATHEDRAL CITY, CA92234
US
(For Pickup-LOSA)

CANOGA PARK
9035 Independence Avenue
Canoga Park, CA 91304
Sales Quote
477136
CATHCPDCustomer No.

Sales Quote No.

Ship ToBill To
Contact:

Telephone: Telephone:

Contact:
760-202-2415

QSF004388*******
11 Y 745.00745.0000MISCa6K60V6H3G
SOUNDOFF REAR STICK LIGHT (EMPTC0111G)
Warehouse: LOSA Vin #:

QSF004390********
11 Y 92.0092.0000EMPS2STS2Ra6K51D4J66
SOI MPOWER FASCIA 4" 6-LED STUD MNT RED
Warehouse: LOSA Vin #:
mount behinde grille driver side
11 Y 92.0092.0000EMPS2STS2Ba6K51D4JTL
SOI MPOWER FASCIA 4" 6-LED STUD MNT BLUE
Warehouse: LOSA Vin #:

PART#SOI-EMPS2STS2B
Mount beinde grille pass. side
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Attachment: Cathedral CIty 2023 Ford F-150 PD 477136 (3664 : Request 4-year Lease Agreement with Enterprise Fleet Management) 800-845-0405Telephone:

DANA SAFETY SUPPLY, INC
4809 KOGER BLVD
GREENSBORO, NC 27407

CATHEDRAL CITY POLICE DEPARTMENT
68700 AVENIDA LALO GUERRERO
CATHEDRAL CITY, CA92234
US
(For Pickup-LOSA)

CANOGA PARK
9035 Independence Avenue
Canoga Park, CA 91304
Sales Quote
477136
CATHCPDCustomer No.

Sales Quote No.

Ship ToBill To
Contact:

Telephone: Telephone:

Contact:
760-202-2415

JON ENOS
Payment MethodCustomer PO NumberF.O.B.Ship Via
NET 30GROUND SHIPMENT QUOTED FREIGHT
Entered By Resale Number Ordered BySalesperson
Jon EnosSTEVE NUGENT- LOSASteve Nugent
Order
Quantity
Extended
Price
Unit
PriceItem Number / DescriptionTaxApprove
Quantity
Quote Date
03/01/23
E-mail: E-mail:[email protected]
22 Y 30.0015.0000PMP2BKDGAJa6K51D4KE0
SOI 4" mPOWER 90 DEGREE MOUNTING BRACKET, BLACK
Warehouse: LOSA Vin #:
use with grille lights behinde grille
11 Y 76.0076.0000ELUC3H010Ba6K51D4KXZ
SOI UNIV UNDERCOVER LED INSERT, 5 WIRE BLUE
Warehouse: LOSA Vin #:
add to rear tail light pass. side
11 Y 76.0076.0000ELUC3H010Ra6K51D4KYE
SOI UNIV UNDERCOVER LED INSERT, 5 WIRE RED
Warehouse: LOSA Vin #:
add to rear tail light driver side
11 Y 89.0089.0000ETHFSS-SP-ISOa6K51D4KYF

SOI SOLID STA TE ISOLATED HEADLIGHT FLASHER
Warehouse: LOSA Vin #:

NOTE --- NO FLASHER A V AILABLE FOR THE HIGH INTENSITY
GAS DISCHARGE HEADKIGHTS. POSITIVE SIDE SWITCHING ONLY
**************************************************
11 Y 149.00149.0000C3900Ua6K51D4LLE
CODE3 100W SPEAKER W UNIV BRKT
Warehouse: LOSA Vin #:
mount behind grille
03/02/23
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Print Date
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Continued on Next Page
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Attachment: Cathedral CIty 2023 Ford F-150 PD 477136 (3664 : Request 4-year Lease Agreement with Enterprise Fleet Management) 800-845-0405Telephone:

DANA SAFETY SUPPLY, INC
4809 KOGER BLVD
GREENSBORO, NC 27407

CATHEDRAL CITY POLICE DEPARTMENT
68700 AVENIDA LALO GUERRERO
CATHEDRAL CITY, CA92234
US
(For Pickup-LOSA)

CANOGA PARK
9035 Independence Avenue
Canoga Park, CA 91304
Sales Quote
477136
CATHCPDCustomer No.

Sales Quote No.

Ship ToBill To
Contact:

Telephone: Telephone:

Contact:
760-202-2415

JON ENOS
Payment MethodCustomer PO NumberF.O.B.Ship Via
NET 30GROUND SHIPMENT QUOTED FREIGHT
Entered By Resale Number Ordered BySalesperson
Jon EnosSTEVE NUGENT- LOSASteve Nugent
Order
Quantity
Extended
Price
Unit
PriceItem Number / DescriptionTaxApprove
Quantity
Quote Date
03/01/23
E-mail: E-mail:[email protected]
11 Y 375.00375.0000ETSA461HPPa6K51D4LLU
SOI 400 Series Handheld Siren
Warehouse: LOSA Vin #:
11 Y 947.00947.00007126-7640a6K51D4M9A
BOSS StrongBox, Pull Out Drawer 40"x 13 x 5.75"
Warehouse: LOSA Vin #:
mount under rear seat
22 Y 28.0014.00008028Ba6K51D70P5
CE RT Fuse Block 6 Pos w/ LED Indication, Bulk
Warehouse: LOSA Vin #:
11 Y 9.009.00008030Ba6K51D7Q8N
CE RT Screw Terminal 12 Circuit Dual Level Busbar, Bul
Warehouse: LOSA Vin #:
11 Y 148.00148.0000SS0002a6K51D4MST
PG SAFE STOP FOR 2013+ FORD INT SEDAN & UTILITY
Warehouse: LOSA Vin #:
11 Y 355.00355.0000SH-APX8500MARSH-001a6K615R8P1

ROK SHARKEE ANTENNA
Warehouse: LOSA Vin #:
11 Y 21.0021.0000C29MJ-015QMAPa6K615HD3I

ROK CABLE, COAXIAL,QMA PLUG TO MINI-UHF JACK

CONNETOR
Warehouse: LOSA Vin #:

MPL(f) QMA(m) 0.15m CS29 CABLE
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Continued on Next Page
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Attachment: Cathedral CIty 2023 Ford F-150 PD 477136 (3664 : Request 4-year Lease Agreement with Enterprise Fleet Management) 800-845-0405Telephone:

DANA SAFETY SUPPLY, INC
4809 KOGER BLVD
GREENSBORO, NC 27407

CATHEDRAL CITY POLICE DEPARTMENT
68700 AVENIDA LALO GUERRERO
CATHEDRAL CITY, CA92234
US
(For Pickup-LOSA)

CANOGA PARK
9035 Independence Avenue
Canoga Park, CA 91304
Sales Quote
477136
CATHCPDCustomer No.

Sales Quote No.

Ship ToBill To
Contact:

Telephone: Telephone:

Contact:
760-202-2415

Warehouse: LOSA Vin #:

LOOM, WIRE, HARDWARE, CONNECTORS, ETC
************************************************
11 N 1,750.001,750.0000INSTALLa6K51D4NA7

DSS INSTALLATION OF EQUIPMENT
Warehouse: LOSA Vin #:
11 Y 389.00389.0000ETSKLF100a6K51D4NAL
SOI LOW FREQUENCY AFTERSHOCK SIREN W/1 SPEAKERS
Warehouse: LOSA Vin #:

Approved By:

Approve All Items & Quantities
Quote Good for 30 Days
03/02/23
07:29:48 PM
4Page No.

Print Time
Print Date
Printed By: Steve Nugent
Order Total
Sales Tax8.750 %
Freight
Subtotal
7,084.13
419.13
125.00
6,540.00
a6K51D4NAL

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Attachment: Cathedral CIty 2023 Ford F-150 PD 477136 (3664 : Request 4-year Lease Agreement with Enterprise Fleet Management) 800-845-0405Telephone:

DANA SAFETY SUPPLY, INC
4809 KOGER BLVD
GREENSBORO, NC 27407

CATHEDRAL CITY POLICE DEPARTMENT
68700 AVENIDA LALO GUERRERO
CATHEDRAL CITY, CA92234
US
(For Pickup-LOSA)

CANOGA PARK
9035 Independence Avenue
Canoga Park, CA 91304
Sales Quote
477118-A
CATHCPDCustomer No.

Sales Quote No.

Ship ToBill To
Contact:

Telephone: Telephone:

Contact:
760-202-2415

VEHICLE INFORMATION
Warehouse: LOSA Vin #:
2-Ford F-150's 2023
22 Y 3,720.001,860.0000ENNLB00XPF-2JKa6K516V9RE

SOI NFORCE NXT BAR AMBER WHITE
Warehouse: LOSA Vin #:
22 Y 338.00169.0000ETCPMP801a6K516WO9C
SOI 800 SERIES MULTI-PURPOSE CONTROL PANEL
Warehouse: LOSA Vin #:
22 Y 1,150.00575.0000MISCa6K5174G8X
TROY WODE BODY CONSOLE FORD (CC-21F1-0709-OS)
Warehouse: LOSA Vin #:
22 Y 98.0049.0000AC-INBHGa6K5178PV7
TRO 4" INTERNAL CONSOLE DUAL CUPHOLDER WITH FINGERS
Warehouse: LOSA Vin #:

CUP HOLDERS HAVE RUBBER FINGERS
REPLACES p/n # AC-INTBH WHICH IS NLA
********************************************
22 Y 122.0061.0000FP-USBC-2a6K5179WYU
TRO 2" FACEPLATE W/2 USB-C
Warehouse: LOSA Vin #:
03/01/23
08:30:48 PM
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Print Time
Print Date
Printed By: Steve Nugent
Continued on Next Page
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Attachment: Cathedral City 2023 Ford F-150's 477118 (1) (3664 : Request 4-year Lease Agreement with Enterprise Fleet Management) 800-845-0405Telephone:

DANA SAFETY SUPPLY, INC
4809 KOGER BLVD
GREENSBORO, NC 27407

CATHEDRAL CITY POLICE DEPARTMENT
68700 AVENIDA LALO GUERRERO
CATHEDRAL CITY, CA92234
US
(For Pickup-LOSA)

CANOGA PARK
9035 Independence Avenue
Canoga Park, CA 91304
Sales Quote
477118-A
CATHCPDCustomer No.

Sales Quote No.

Ship ToBill To
Contact:

Telephone: Telephone:

Contact:
760-202-2415

JON ENOS
Payment MethodCustomer PO NumberF.O.B.Ship Via
NET 30GROUND SHIPMENT QUOTED FREIGHT
Entered By Resale Number Ordered BySalesperson
Jon Enos/Kathryn CoxSTEVE NUGENT- LOSASteve Nugent
Order
Quantity
Extended
Price
Unit
PriceItem Number / DescriptionTaxApprove
Quantity
Quote Date
03/01/23
E-mail: E-mail:[email protected]
22 Y 580.00290.0000AC-FHDFBa6K517BO4E
TROY Map book lidded storage box with pad, 13X13X11
Warehouse: LOSA Vin #:
44 Y 0.000.0000MISCa6K517CR6Z

TROY FACE PLA TES FOR SOUNDOFF CONTROLLER
Warehouse: LOSA Vin #:
44 Y 56.0014.00008028Ba6K517WU64
CE RT Fuse Block 6 Pos w/ LED Indication, Bulk
Warehouse: LOSA Vin #:
22 Y 18.009.00008030Ba6K517XOHQ
CE RT Screw Terminal 12 Circuit Dual Level Busbar, Bul
Warehouse: LOSA Vin #:
22 Y 170.0085.0000INSTALL KITa6K516XQTS
MISC INSTALLATION SUPPLIES I.E.

Warehouse: LOSA Vin #:

LOOM, WIRE, HARDWARE, CONNECTORS, ETC
************************************************
22 N 1,990.00995.0000INSTALLa6K516YTYE

DSS INSTALLATION OF EQUIPMENT
Warehouse: LOSA Vin #:
03/01/23
08:30:48 PM
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Print Time
Print Date
Printed By: Steve Nugent
Continued on Next Page
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Attachment: Cathedral City 2023 Ford F-150's 477118 (1) (3664 : Request 4-year Lease Agreement with Enterprise Fleet Management) 800-845-0405Telephone:

DANA SAFETY SUPPLY, INC
4809 KOGER BLVD
GREENSBORO, NC 27407

CATHEDRAL CITY POLICE DEPARTMENT
68700 AVENIDA LALO GUERRERO
CATHEDRAL CITY, CA92234
US
(For Pickup-LOSA)

CANOGA PARK
9035 Independence Avenue
Canoga Park, CA 91304
Sales Quote
477118-A
CATHCPDCustomer No.

Sales Quote No.

Ship ToBill To
Contact:

Telephone: Telephone:

Contact:
760-202-2415

Approve All Items & Quantities
Quote Good for 30 Days
03/01/23
08:30:48 PM
3Page No.

Print Time
Print Date
Printed By: Steve Nugent
Order Total
Sales Tax8.750 %
Freight
Subtotal
8,939.05
547.05
150.00
8,242.00
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Attachment: Cathedral City 2023 Ford F-150's 477118 (1) (3664 : Request 4-year Lease Agreement with Enterprise Fleet Management)

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Attachment: Full Maintenance Agreement (3664 : Request 4-year Lease Agreement with Enterprise Fleet Management)

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Attachment: Full Maintenance Agreement (3664 : Request 4-year Lease Agreement with Enterprise Fleet Management)

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Attachment: Government Credit Application, Authorized Signer Form (3664 : Request 4-year Lease Agreement with Enterprise Fleet

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Attachment: Government Credit Application, Authorized Signer Form (3664 : Request 4-year Lease Agreement with Enterprise Fleet

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Attachment: Government Credit Application, Authorized Signer Form (3664 : Request 4-year Lease Agreement with Enterprise Fleet

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Attachment: Master Equity Lease Agreement - Government (3664 : Request 4-year Lease Agreement with Enterprise Fleet Management)

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Attachment: Master Equity Lease Agreement - Government (3664 : Request 4-year Lease Agreement with Enterprise Fleet Management)

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Attachment: Master Equity Lease Agreement - Government (3664 : Request 4-year Lease Agreement with Enterprise Fleet Management)

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Attachment: Master Equity Lease Agreement - Government (3664 : Request 4-year Lease Agreement with Enterprise Fleet Management)

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Attachment: Master Equity Lease Agreement - Government (3664 : Request 4-year Lease Agreement with Enterprise Fleet Management)

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Attachment: Master Equity Lease Agreement - Government (3664 : Request 4-year Lease Agreement with Enterprise Fleet Management)

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Attachment: Self-Insurance Addendum (Equity, Physical Damage (3664 : Request 4-year Lease Agreement with Enterprise Fleet Management)

ESTIMATED

VEHICLE COST

INCLUDING TAX

FACTORY ORDER

LEAD TIME
Enterprise
Quote #

SALE OF
OLD

PUCHASED

VEHICLES

REIMBURSE

D TO CITY

ESTIMATED

USE TAX

RECAPTUR
E
Est. 2023/2024 Dodge Charger V6 $38,700 1
Production & Lead
Times are TBD for next
spring/summer.

Pricing/payments are
estimated for next year.
6772517 48 12,000 $3,000.00 $857.50 $10,290.00 $54.97 $0 $12,400.00 $7,482.04 $4,517.96 $395.32 $755.14 $36,246.72 Est. 2023/2024 Dodge Charger V6 $38,700 1
Production & Lead
Times are TBD for next
spring/summer.

Pricing/payments are
estimated for next year.
6772517 48 12,000 $3,000.00 $857.50 $10,290.00 $54.97 $0 $12,400.00 $7,482.04 $4,517.96 $395.32 $755.14 $36,246.72 Est. 2023/2024 Ford Explorer XLT 2WD $43,500 1
Production & Lead
Times are TBD for next
spring/summer.

Pricing/payments are
estimated for next year.
6772771 48 12,000 $3,000.00 $962.81 $11,553.72 $57.71 $0 $20,700.00 $8,392.52 $11,907.48 $1,041.90 $693.03 $33,265.50 Est. 2023/2024 Ford Explorer XLT 2WD $43,500 1
Production & Lead
Times are TBD for next
spring/summer.

Pricing/payments are
estimated for next year.
6772771 48 12,000 $3,000.00 $962.81 $11,553.72 $57.71 $0 $20,700.00 $8,392.52 $11,907.48 $1,041.90 $693.03 $33,265.50 Est. 2023/2024 Ford F150 Crew Cab
XLT 4X4 5.5ft Bed $54,200 1
Production & Lead
Times are TBD for next
spring/summer.

Pricing/payments are
estimated for next year.
6773557 48 12,000 $3,000.00 $1,201.31 $14,415.72 $58.65 $0 $30,000.00 $10,454.64 $19,145.36 $1,675.22 $767.55 $36,842.30 Est. 2023/2024 Ford F150 XL Ext. Cab

6.5ft Bed Work Truck 4x2 $44,300 1
Production & Lead
Times are TBD for next
spring/summer.

Pricing/payments are
6774866 48 12,000 $3,000.00 $985.05 $11,820.60 $56.22 $0 $21,000.00 $8,570.20 $12,029.80 $1,052.61 $712.50 $34,199.99 Est. 2023/2024 Ford F150 XL Ext. Cab

6.5ft Bed Work Truck 4x2 $44,300 1
Production & Lead
Times are TBD for next
spring/summer.

Pricing/payments are
estimated for next year.
6774866 48 12,000 $3,000.00 $985.05 $11,820.60 $56.22 $0 $21,000.00 $8,570.20 $12,029.80 $1,052.61 $712.50 $34,199.99 Est. 2023/2024 Dodge Durango SXT
4x2 $45,200 1
Production & Lead
Times are TBD for next
spring/summer.

Pricing/payments are
estimated for next year.
6792133 48 12,000 $3,000.00 $985.67 $11,828.04 $56.22 $0 $14,000.00 $8,730.64 $4,869.36 $426.07 $875.35 $42,016.73 $24,000 $7,797.70 $93,572.40 $452.67 $152,200.00 $80,925.20 $7,080.96 $286,283.45 $374,289.60 $68,074.80 $442,364.40
NOTES:

EFFECTIVE

TOTAL COST
FOR 4 YRS
ESTIMATED OPEN-ENDED (EQUITY) LEASE RATES FOR FISCAL YEAR 2023/2024 BUDGET - CATHEDRAL CITY

NEW LEASED VEHICLE YEAR, MAKE,
& MODEL
EST.

MONTHLY

PAYMENT PER

VEHICLE W/
TAX
EST.

PHYSICAL
DAMAGE

PROGRAM

OPTIONAL
TERM
(months)

ESTIMATED
ANNUAL

MILEAGE
QTY

EFFECTIVE

MONTHLY

PAYMENT
ADJ. WITH
EQUITY
FULL

MONTHLY

MAINTENANCE

PROGRAM

OPTIONAL

ESTIMATED
RESALE

VALUE AT
TERM

ESTIMATED

EQUITY AT
TERM

ANNUAL LEASE
PAYMENT x QTY
W/TAX

REDUCED
BOOK

VALUE AT
TERM
EFFECTIVE MONTHLY PAYMENT ADJUSTED W ITH EQUITY: Monthly Payment Adjusted with Equity is the estimated equity at term calculated back into the payment divided by the term to show the true cost of each vehicle after resale.

ESTIMATED MONTHLY PAYMENT PER VEHICLE wTAX: Monthly Payment includes Depreciation, Interest, Management Fee, Tax, and $125 Delivery Fee which includes moving to AME vendors FULL MAINTENANCE PROGRAM (OPTIONAL): The Full Maintenance Program is a fixed and guaranteed monthly cost, which includes all preventative, unscheduled, and uncommon repairs (oil changes, engines, transmissions, alternators, etc.) and 24-hour Roadside Assistance with Towing. Brakes & Tires are NOT included.

PHYSICAL DAMAGE PROGRAM (OPTIONAL): Enterprise can provide Physical Damage Coverage. Requires an appication to quote and certain restrictions apply.

ESTIMATED EQUITY @ TERM: The estimated Equity is the Estimated Resale Value minus Reduced Book Value and $400 Service Charge. The Customer can choose to roll that equity as the down payment on the new vehicle, or Enterprise can cut a check back to the Customer.

ESTIMATED RESALE VALUE @ TERM: is a conservative commercial wholesale value. This value is based on estimates from Enterprise's Remarketing Dept and third party Automotive Leasing Guide. At term the City has the option to have Enterprise sell the vehicle through our channels to maximize the resale return. The Resale Value less the Reduced Book Value and the $400 Serviec Charge goes back to the City.

REDUCED BOOK VALUE @ TERM: Reduced Book Value is the amount that is left on the books at lease term. At this point, the customer has three options: 1) replace existing vehicle with new vehicle, 2) pay RBV plus tax and own the vehicle, and 3) continue making payments and extend the lease; eventually paying off the vehicle and taking ownership. *All leases are Open-Ended Equity Municipal Leases. Service Charge of $400 per unit is due at lease termination (netted out of the proceeds on the sale of vehicle). Detailed Vehicle Specs will be reviewed and finalized and the City can add additional aftermarket equipment if necessary (Truck **DOWN PAYMENT ON AFTERMARKET EQUIPMENT IF APPLICABLE: Aftermarket equipment, such as light bars, truck bodies, ladder racks, etc can be added into the lease/loan. If the cost of the equipment is over $5,000 a 25% Down Payment on that equipment is duet at delivery. If the cost is over $10,000 a 50% down payment on that equipment is due at delivery. Sales Tax is charged on the Down Payment and included in the numbers above.

Enterprise Fleet Management 3/16/2023 Confidential

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Attachment: Enterprise Pricing Sheet City of Cathedral City 48 mo Term with Trade In Refund to City

Cathedral City Page 1 of 4 Printed on 3/22/2023

Staff Report

City Council

Item No. 6.D

Meeting Date: March 22, 2023
From: John Corella, Director of Engineering/Public Works Title: Consulting Agreement with HR Green for Land Development Engineering Support

City Council

RECOMMENDATION:

To appr ove a Professional Services Agreement with HR Green, Inc. to provide Land Development Engineering Support Consulting Services and Electronic Plan Check Services for the amount of $64,000 and $30,000, respectively for not to exceed total of $94,000; and, authorize the City Manager to execute the Agreement.

BACKGROUND:

Cathedral City is still experiencing growth with new developments continually being submitted to the Development Services Department. These Projects are in the queue and moving through the planning stages. Once again, this year’s development expansion provides increased opportunities for the City.

Even though these new development projects are submitted through the City’s Development Services Department, the City’s Engineering Division is significantly involved in the pre -submittal process, submittal process, the entitlement process (Planning Commission) ; and after entitlement, the actual plan preparation, process, permitting process and construction process. Evidence of these efforts are seen on the projects that have been constructed and issued certificates of occupancy.

At this time, the Engineering Division’s support for development is being managed and performed by the Director of Engineering/Public Works (Director) and contracted pl an checkers. Recognizing that development is critical to the City , and that it does take significant hourly resources to manage and process the Engineering Division’s portion of the process, in September 2022, the City Council approved a full time Land Development Engineer into the Budget moving forward from that date.

DISCUSSION:

Since that approval date, there have been significant resources provided by the Human Resources Division to recruit for the Land Development Engineer position. A successful

6.D
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Cathedral City Page 2 of 4 Printed on 3/22/2023
candidate with the right qualifications has not emerged to date.

Engineering Staff has reviewed the current Development Services queue and what will be necessary to complete the current workload, as well as the volume of anticipated development projects p rojected to be submitted. It has been determined that, even if the Land Development Engineer position is filled within the next few months, there will a training period to get this new employee up to speed. This still leaves a significant gap to effectively manage and process the development projects that are either pre or post entitlement.

Proactively, Engineering reached out to HR Green, Inc. (HR Green) to see if they have a person(s) with the skill set that could provide engineering development suppor t. HR Green responded they do have a n Assistant Engineer (EIT) available for this service and can be available working minimally onsite and majority electronically offsite for up to 8 hours each week. This person is providing assistance to another local C ity at this time with minimal supervision.

Additionally, Staff asked HR Green if Tim Jonasson, PE was also available for up to 4 hours a week to provide additional support on development engineering as well . (As a reminder, Mr. Jonasson assisted the Engineering Division with CIP Management support prior to the hiring our new City Engineer and stayed on a few months to assist in the transition. That contract recently expired).

Providing more background on HR Green, HR Green specializes in supporting municipalities in situations we are experiencing , which is expansion with limited resources to adequately address the required needs. This development engineering support will be provided mainly through their Palm Desert office. HR Green’s consultant supporting the Assistant Engineer is Tim Jonasson, PE, who once was the tenured Director of Engineering/Public Works for the City of La Quinta. With HR Green, Mr.

Jonasson as a Principal Engineer, has worked with other cities in Southern California to support similar situations we are experiencing.

HR Green’s experienced personnel will allow the Director to be able to begin moving the Engineering Division’s development workload back into a more predicable process in the interim period prior to hiring a full t ime Land Development Engineer. This assistance will allow the Director to work with the developers and their respective consultants at a management level and pass this work t o HR Green , including development of a workable conditions of approval template.

HR Green is proposed to work with the Director one (1) day a week (12 consulting hours comprised of 8 hours for the Associate and 4 hours for the Principal, respectively with work to occur minimally onsite and a majority offsite. This may increase and /or decrease depending on certain milestones in various development projects being completed and others being initiated. The estimate for these services is $ 64,000 and will be paid at the hourly rates in the proposal.

Please note that Staff has asked for more available consulting hours from HR Green, in which HR Green stated they currently are not able to provide for the level of personnel needed for this service. Engineering, in lieu of having a full time Land Development

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Engineer on Staff, will continue to seek additional consulting services for this specialty.

In addition to the above, Staff is again asking HR Green to provide plan check services.

Currently, all the developer submitted plans and studies are outsourced to plan check firms supporting C ity Staff. Staff is requesting HR Green be added to the list of available consultants and bolster our existing contracted development plan check services. The estimate for these services is $ 30,000 and will be paid according to the services provided. No te: The newly adopted fee structure includes internal or external plan and study review services collected in advance of the post entitlement development process.

HR Green has submitted a proposal, which has been reviewed and is in line with current su pport services provided by similar consultants. Staff is recommending a Consulting Services Agreement be authorized for a period of six (6) months not to exceed $94,000, comprised of $64,000 for Engineering Development Support Services and $30,000 for Ele ctronic Plan and Study Review Services. The Agreement will also provide for a six (6) month extension , at an additional cost of $94,000) . Once a land development engineer is hired to the Cathedral City staff, there will be a six (6) month training/transition period in the amount of $94,000.

FISCAL IMPACT:

The FY 2022/2023 has available salary and benefit funding for the estimated $30,000 portion of the Agreement amount will be incurred during the remainder of this fiscal year. It is proposed this cost be funded from the salary savings from the unfilled Land Development Engineer position. Since the City will not incur staff labor costs, there will not be a budget adjustment for these contracted services.

For FY 202 3/2024, t o fund the engineering deve lopment support services in the pre - entitlement phase, HR Green ’s services, directly related to a development project, will be reimbursed directly by the developer from the Development Services Department’s application deposit. This is consistent with how outside services are currently paid for in this pre-entitlement phase. As a result, there will not be a budget adjustment.

After entitlement (the post entitlement process ), the 202 1 adopted plan check fees provide funding for these services. As cited i n the past, when these fees are collected, they are recognized as revenue in the General Fund. The past FY 2022/ 2023 budget did not account for paying for these services out of the General Fund Engineering Professional and Technical Services account fund, 100-156-8601. (Note: These post entitlement services are now accounted for in the upcoming proposed FY 2023/ 2024 and 2024/2025 funding for these services in the General Fund Engineering Professional and Technical Services account, 100-156-8601.)

Once the land development engineer is hired (planned for FY 2023/2024) , a budget adjustment in the amount of $94,000 will be required for the training/transition period.

ATTACHMENTS:

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Cathedral City CA - On-call Land Development Engineering and Plan Check Support Services_FINAL_3-13-23
Agreement for Services - HR Green Inc - Land Development Services March 22 2023

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44651 Village Court | Suite 123
Palm Desert, CA 92260
Main 760.250.6722+ Fax 713.965.0044
H R G R E E N . C O M

March 13, 2023
John Corella l Director of Public Works
City of Cathedral City
68-700 Avenida Lalo Guerrero I Cathedral City, CA 92234 email to: [email protected] Subject: On-call Land Development Engineering and Plan Check Services Dear John,
HR Green Pacific, Inc. (HR Green) will provide an experienced team to provide land development engineering support and additional plan check services for entitlement and review of private development projects for Cathedral City. We propose to accomplish this through a team of on-site and remote engineering staff familiar with the City’s requirements that can move projects quickly and efficiently through the Engineering Division of Public Works. Tim Jonasson, PE will be the Project Manager and provide oversight of all assigned staff and will be available for any questions from staff or developers as needed. Carolina Fernandez, EIT will perform the majority of in-house processing and conditioning of projects with support from offsite engineering staff.

PROPOSED PROJECT SCOPE OF SERVICES / APPROACH
Efficient, transparent processing of private development projects that maintains the high standards of the City of Cathedral City is paramount and will be the main objective of HR Green’s land development entitlement and review services. HR Green’s local experience with development review in the Coachella Valley combined with our staff’s ability to work alongside City staff will provide a seamless workflow for the development community. If needed, HR Green can also provide seasoned map checking and public works inspection to complement the City’s land development engineering services.

More specifically, HR Green’s services will include:

1. In-house and remote entitlement review and permit processing of all assigned private development projects. HR Green will work initially at city hall to fully understand the City’s review processes and develop plan review check lists as needed. Once support services are established HR Green will transition to a combination of in-house and remote staffing to prepare conditions of development for both entitlement and permitting of private development projects. Our Project Manager, Tim Jonasson, will be available to meet with staff and/or developers to review conditions with 24 hours’ notice as needed.

2. Additional engineering plan check services. HR Green will augment the City’s plan check services as needed for engineering plans (grading, drainage, street improvement, etc.) for private development projects. Turnaround times will match or exceed the City’s requirements and follow the City’s plan review checklists.

3. Optional map checking and City Surveyor services. If requested, HR Green and its subcontractor will provide map checking and City Surveyor services as needed for private development projects.

4. Optional public works inspection services. If requested, HR Green will provide public works inspector(s) for field review to make certain private development projects are constructed in accordance with approved plans and City standards.

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STAFF EXPERIENCE
HR Green’s key personnel provide a combination of local knowledge, successful track record, and technical thought leadership to proactively meet and/or exceed your needs.

TIM JONASSON, PE I Project Manager
Education I Registration
Masters, Business Administration I Bachelor of Science, Civil Engineering I Registered Civil Engineer, CA #45843
A long-time Coachella Valley resident, Tim has 30+ years of development management, plan review oversight, design, CIP program management, design management, NPDES/water quality compliance, and construction management experience for municipal public improvement projects, including roads, drainage, water, sewer, traffic, grading, parks, recreational facilities, parking lots and parking structures. He has served as construction manager and design engineer on a variety of municipal improvement projects including bridge construction, street and landscape improvements, water and wastewater improvements, parks construction and rehabilitation, golf course improvements and pier reconstruction. In 2018, Tim served as Palm Desert’s Interim Public Works Director managing the day-to-day departmental operations including overseeing private development and capital projects.

As La Quinta’s Public Works Director/City Engineer over a 15-year period, he served as a working director leading a department of 27 full-time employees (Public Works, Planning & Building) while providing oversight of all private development entitlement and permitting, contracts for capital project. Provided project management for the SilverRock Resort, the City’s largest redevelopment project, a $100 million investment including an Arnold Palmer designed golf course, which opened in 2005, and continuing with private luxury hotels, residential and commercial retail components for completion by 2024. Oversaw the development to the City of La Quinta’s Development Engineering Handbook providing guidance on a variety of development project types, establishing minimum design standards as well as engineering policies to assist developers through the City’s entitlement, plan check, permitting and construction inspection processes.

CAROLINA FERNANDEZ, EIT I Associate Engineer I Land Development Lead Education I Registration
Bachelor of Science, Civil Engineering I Engineer-in-Training, CA Carolina brings diverse engineering and building and safety support services to public agencies. Carolina is bi-lingual (Spanish / English). She has served as an Office Engineer for the Cities of Palm Desert, Hemet, Palos Verdes Estates, Beaumont, Moreno Valley, and Jurupa Valley. In this role, she has been responsible for project review coordination, land development planning/entitlement review and project processing, engineering permit review and coordination, consultant and multi-agency coordination, field construction coordination, civil plan review, Engineering and Public Works counter support, special districts formations, and drafting of street improvements. She has managed the development review process through the engineering life cycle. This has involved performing the review of applications, coordinating with future developers, and drafting the conditions of approval for the Engineering/Public Works Department. Carolina

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supervised the land development daily activities, such as overall project requirements, conditions of approval, and mitigation measures. Carolina has coordinated with inspectors for work performed and assessed field modifications. She has also reviewed encroachment permits, approved and released bonds, reviewed survey application reviews, and coordinated with other public agencies present and future City work/projects, including cooperative agreements.

MIKE MYERS, PE I Senior Engineer I Land Development Support Education I Registration
Bachelor of Science, Civil Engineering I Registered Civil Engineer, CA #30702 Mike has more than 30 years of public sector engineering experience. He possesses extensive project and construction management knowledge coupled with strong interpersonal communication skills. Mike serves as City Surveyor for the Cities of Hemet, Pomona, and Jurupa Valley. Mike has served as a Senior Project/Program Manager handling a broad range of municipal consulting services (federal grant funding, design, CIP management, plan review, assessment engineering, pavement management, and construction management) for 20+ Southern California cities. This experience includes attending Planning Commission meetings and serving as the primary City representative to facilitate the processing, approval, and construction of land development projects. He has also designed various road widening, pavement rehabilitation (involving a variety of strategies, such as slurry seal, PCC ADA, and ARHM), site improvement, and wet utility (sewer/water/drainage) projects throughout Southern California.

MIKE CONNOR I Municipal Services Manager I Land Development Support Education
Masters, Business Administration I Bachelor of Science, Environmental Design Mike has more than 25 years of administrative, city management, and local government related experience, focused on delivering diverse public services to various cities. His management experience includes many different disciplines, such as city management, public works, planning, housing and redevelopment and finance with hands on experience in many critical operations and management of these operations. He has served as Assistant Planning Director, Assistant City Manager, Deputy Director of Public Works, Property and Purchasing Services Manager, and Project Manager of roadway and facility improvements totaling approximately $40 million. For Jurupa Valley he coordinated development review, including engineering comments and inspection of public improvements. As a Planner for Huntington Beach he was responsible for reviewing developments (commercial/residential) and subdivisions; supporting the Zoning Administrator to evaluate variances, set agendas, prepare staff reports and meeting minutes, and provide the preliminary review of Environmental Impact Assessments (e.g., FONSI, CEQA, NEPA); and supporting the Housing and Redevelopment Division, where he was responsible for housing rehabilitation assessments, inspections, and review of monthly reports for affordable housing developments to comply with funding requirements/reporting guidelines.

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ERIC LOMELI I Construction Inspector I Inspection
Certification I Training
CVWD Landscape Program I AQMD Coachella Valley Fugitive Dust Control (PM10) I SAR Construction Site Inspections I ATSSA Traffic Control Technician I SMR Municipal Facilities & Activities I SMR Construction Site Inspections I WWR Construction Site Inspections I Regionwide Industrial and Commercial Facility Inspection I Santa Ana Region Water Quality Management I Whitewater River Water Quality Management Plan I Flagger Trained I NHI Proper Diamond Grinding Techniques I Safe and Effective Law Enforcement Personnel in Work Zones I Strategies for Developing Work Zone Traffic Analyses I Utility Investigations Eric has 22 years of public works and public utilities experience associated with both construction and maintenance. For Palm Desert he has served as Lead inspector for citywide encroachment permit inspections for various land development projects citywide. As a Construction Inspector for the City of Jurupa Valley he has inspected dozens of encroachment permits and housing tracts that involve dry utility projects. For the City of Hemet he was Lead inspector for CIP pavement rehabilitation and street improvement projects. In Corona he inspected dry utilities projects citywide. For the City of Buena Park he maintained city streets, sidewalks, parkways and streetscape and for Riverside he maintained and installed domestic water distribution mains, hydrants, valves and meters.

GARY PETERSON I Construction Inspector I Inspection
Education I Certification I Training
Bachelor’s (Core Curriculum) I NPDES Sar Construction Site Inspections I WWR Construction Site Inspections Training I SMR Construction Site Inspections Training I Stormwater Pollution Prevention I SMR Municipal Facilities & Activities Training I SAR Municipal Training I Santa Ana Region Water Quality Management Plan I Whitewater River Water Quality Management Plan I Regionwide Industrial and Commercial Facility Inspection Training Gary brings more than 35 years of comprehensive large-scale management and inspection experience with extensive work throughout Coachella Valley. He has been responsible for land development orchestration and implementation of site mass/rough grading work, site wide storm drain installation, finish grading of lot pads and streets, installation/inspection of all wet utilities (sewer, storm drains and water). Installation of all curbs and gutter, paving. Installation inspection of all dry utilities (power, gas, telephone and cable). As for finish or detailed work completed layout, construction and installation of all hardscapes throughout the project along with irrigation and installation of plant material palette. He has a strong background in program development and quality assurance with an outstanding history of managing projects from initial conception, through development, to implementation. His excellent record includes bringing mission-critical projects in on schedule and within budget.

Gary is especially skilled at strategic planning, budget controls and problem resolution, including outstanding communication talents with proven ability to build and lead highly efficient teams, train personnel and convey complex concepts in understandable terms. Gary’s extensive domestic and international experience includes the Western United States and notably California, China, India, Singapore, Indonesia and numerous other Southeast Asian countries.

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PROPOSED FEE
HR Green proposes the following tasks and deliverable schedule of services:

LAND DEVELOPMENT ENGINEERING AND PLAN CHECK SERVICES
Service Rate/Estimated Hours 6 Month
Budget

1.0 Entitlement processing and
preparation of conditions of
development
 Associate Engineer @ $180/hr - In person up to 8
hours per week and remote 4 hours per week for
total of 12 hours/week first three weeks. In person
and/or remotely as needed up to 8 hours/week
thereafter
 Project Manager @ $235/hr - In person up to 4
hours per week and available remotely at hourly
rate as needed

$64,000.00

2.0 Additional Engineering Plan
Check Support
 Improvement plans = 75% of City fee
 Grading plans = 85% of City fee
 Other fixed fee projects (survey, etc.) = 85% of
City fee
 Reports = hourly rates given below.

$30,000.00
Total $94,000.00*
*Six month not-to-exceed budget of $94,000.00 may be extended by six months for an additional $94,000.00 in accordance with the terms of the contract.

Optional Services
Map Check and City Surveyor - $210/hour
Public Works Inspection
Prevailing Wage - $155/hour
Non-Prevailing Wage - $140/hour
If you have any questions or require additional information, please contact Tim Jonasson at 760.250.6722 or [email protected].

Sincerely,
HR GREEN PACIFIC, INC.

Timothy R. Jonasson, PE Timothy J. Hartnett
Project Manager Vice-President

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1 AGREEMENT FOR SERVICES

BETWEEN

THE CITY OF CATHEDRAL CITY, CALIFORNIA
AND
HR GREEN PACIFIC, INC.

FOR ON CALL LAND DEVELOPMENT ENGINEERING AND PLAN CHECK

CONSULTING SERVICES

This Agreement for Services (“Agreement”) is entered into as of March 22, 2023 (“Effective Date”) by and between the City of Cathedral City, a municipal corporation (“City”) and HR Green Pacific, Inc., a Californi a Corporation (“Service Provider”). City and Service Provider are sometimes hereinafte r individually referred to as “Party” and hereinafter collectively referred to as the “Parties.”

RECITALS
A. City has sought, by request for qua lifications, the per formance of the services defined and described particularly in Section 2 of this Agreement.

B. Service Provider, following submi ssion of a proposal for the performance of the services defined and described particula rly in Section 2 of this Agreement, was selected by the City to perform those services.

C. Pursuant to the City of Cathedral City’s Municipal Code, City has authority to enter into this Services Agreement and the City Manager has authority to execute this Agreement.

D. The Parties desire to formalize th e selection of Service Provider for performance of those services defined and descr ibed particularly in Section 2 of this Agreement and desire that the terms of that performance be as particularly defined and described herein.

OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual prom ises and covenants made by the Parties and contained here and other consideration, the value and adequacy of which are hereby acknowledged, the Parties agree as follows:

SECTION 1. TERM OF AGREEMENT.

Subject to the provisions of Section 19 "Termination of Agreement" of this Agreement, the Term of this Agreement is for six (6) months commencing on the Effective Date with an option to extend th e Agreement for one (1) additional six (6) month term.

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ION 2. SCOPE OF SERVIC ES & SCHEDULE OF PERFORMANCE.
(a) Scope of Services. Service Provider agrees to perform the services set forth in Exhibit “A” “Scope of Services” (hereinafter, the “Services”) and made a part of this Agreement by this reference.
(b) Schedule of Performanc e. The Services shall be completed pursuant to the schedule specified in Exhibit “A.” Should the Services not be completed pursuant to that schedule, the Service Prov ider shall be deemed to be in Default of this Agreement.

The City, in its sole discreti on, may choose not to enforce t he Default provisions of this Agreement and may instead allow Service Provider to continue performing the Services.

SECTION 3. ADDITIONAL SERVICES.

Service Provider shall not be compensated for any wo rk rendered in connection with its performance of this Ag reement that are in addition to or outside of the Services unless such additional services are authorized in advance and in writing in accordance with Section 25 “Administration and Implementation” or Section 27 “Amendment” of this Agreement. If and when such additional work is authorized, such additional work shall be deemed to be part of the Services.

SECTION 4. COMPENSATION AND METHOD OF PAYMENT.
(a) Subject to any limitations set forth in this Agreement, City agrees to pay Service Provider the amounts specified in Exhibit “B” “Compensation” and made a part of this Agreement by this reference. The total compensation, including reim bursement for actual expenses, shall not exceed Ninety Four Thousand Dollars and 00/100 Cents ($94,000.00) per six months, unless additional compensation is approved in writing in accordance with Section 25 “ Administration and Im plementation” or Section 27 “Amendment” of this Agreement.
(b) Each month Service Provider shall furnish to City an original invoice for all work performed and expens es incurred during t he preceding month. The invoice shall detail char ges by the following categories: labor (by sub- category), travel, materials, equipment, supplies, and sub-Service Provider contracts. Sub-Service Provider charges shall be detailed by the following categories: labor, travel, materials, equipment and supplies. If the compens ation set forth in subsection (a) and Exhibit “B” include payment of labor on an hourly basis (as opposed to labor and materials being paid as a lump sum), the labor category in eac h invoice shall include detailed descriptions of task performed and the amount of time incurred for or allocated to that task. City shall independently review each invo ice submitted by the Servic e Provider to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreemen t. In the event that no char ges or expenses are disputed, the invoice shall be approved and paid according to the terms set forth in subsection (c).

In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Service Provider for correction and resubmission. 2 6.D.b
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3 (c) Except as to any charges for work performed or expenses incurred by Service Provider which are disputed by City, City will us e its best efforts to cause Service Provider to be paid within forty-five (45) days of receipt of Service Provider’s correct and undisputed invoice.
(d) Payment to Service Provider fo r work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Service Provider.

SECTION 5. INSPECTION AND FINAL ACCEPTANCE.

City may inspect and accept or reject any of Service Provider’s work under this Agreement, either during performance or when co mpleted. City shall reject or finally accept Service Provider’s work within sixty (60) days after s ubmitted to City. City shall reject work by a timely written explanation, otherwise Service Provid er’s work shall be deemed to have been accepted. Cit y’s acceptance shall be conclusive as to such work except with respect to latent defects, fraud and such gross mistakes as amount to fraud.

Acceptance of any of Service Provider’s work by City shall not constitute a waiver of any of the provisions of this Agreement including, but not limited to, Section 15 “Indemnification” and Section 16 “Insurance.”
SECTION 6. OWNERSHIP OF DOCUMENTS.

All original maps, models, designs, dr awings, photographs, studies, surveys, reports, data, notes, co mputer files, files and other documents prepared, developed or discovered by Service Provider in the course of providing the Services pursuant to this Agreement shall become the sole property of City and may be used, reused or otherwise disposed of by Cit y without the permission of t he Service Provider. Upon completion, expiration or termination of this Agreement, Service Provider shall turn over to City all such original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents.

If and to the extent that City utilizes for any purpose not related to this Agreement any maps, models, designs, drawings, photogr aphs, studies, surveys, reports, data, notes, computer files, files or other documents prepared, developed or discovered by Service Provider in the course of providin g the Services pursuant to this Agreement, Service Provider’s guarantees and warranties in Section 9 “Standard of Performance; Familiarity With Work” of this Agreement shall not extend to such use of the maps, models, designs, drawings, photographs, studi es, surveys, reports, data, notes, computer files, files or other documents.

SECTION 7. SERVICE PROVID ER'S BOOKS AND RECORDS.
(a) Service Provider shall maintain any and all documents and records demonstrating or relating to Service Provider ’s performance of the Services. Service Provider shall maintain any and all ledge rs, books of account, invoices, vouchers,

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4 canceled checks, or other documents or re cords evidencing or relating to work, services, expenditures and disbur sements charged to City pursuant to this Agreement.

Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an a ccurate evaluation of the services provided by Service Provider pursuant to this Agreement. Any and a ll such documents or records shall be maintained for three (3) years from the date of execution of this Agreement and to the extent required by laws relating to audits of public agencies and their expenditures. (b) Any and all records or documents required to be maintained pursuant to this section shall be made available for inspection, audit and copying, at any time during regular business hours, upon request by City or its designated repres entative. Copies of such documents or records shall be provi ded directly to the City for inspection, audit and copying when it is practical to do so; ot herwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at Service Provider’s address indicated for receipt of notices in this Agreement. (c) Where City has reason to believe that any of the documents or records required to be maintained pursuant to this section may be lost or discarded due to dissolution or termination of Service Provider ’s business, City may, by written request, require that custody of such documents or records be given to the City. Access to such documents and records shall be gr anted to City, as well as to its successors-in-interest and authorized representatives.

SECTION 8. INDEPENDENT CONTRACTOR.
(a) Service Provider is and shall at all times remain a wholly independent contractor and not an officer, employee or agent of City. Service Provider shall have no authority to bind City in any manner, nor to in cur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City.
(b) The personnel performing the Servic es under this Agreement on behalf of Service Provider shall at all times be under Service Provider’s exclusive direction and control. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall have c ontrol over the conduct of Service Provider or any of Service Provider’s officers, employees, or agents except as set fort h in this Agreement.

Service Provider shall not at any time or in any manner represent that Service Provider or any of Service Provider’s officers, employees, or agents are in any manner officials, officers, employees or agents of City.
(c) Neither Service Provider, nor any of Service Provider’s officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Service Provider expressly waives any claim Service Provider may have to any such rights.

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5 SECTION 9. STANDARD OF PERFORM ANCE; FAMILIARITY WITH WORK. (a) Service Provider represents that it has the qualificatio ns, knowledge, skill and facilities necessary to properly perform the Services required under this Agreement in a thorough, competent and pr ofessional manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing at the same time and in the same or similar lo cality. Service Provider shall at all times competently perform all Services. In meet ing its obligations under this Agreement, Service Provider shall employ, at a mi nimum, generally accepted standards and practices utilized by persons engaged in providing services similar to the Services required of Service Provider under this Agreement. In addition to the general standards of performance set forth this section, addi tional specific standards of performance and performance criteria may be set forth in Exhibi t “A” “Scope of Work” that shall also be applicable to Service Provider’s work under this Agreement. Where there is a conflict between a general and a specific standard of performance or perfo rmance criteria, the specific standard or criteria shall prevail over the general. (b) Service Provider warrants that (1) it has thoroughly investigated and considered the work to be per formed, (2) it has investigat ed the issues, regarding the scope of services to be provided, (3) it has carefully considered how the work should be performed, and (4) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement.

SECTION 10. COMPLIANCE WITH A PPLICABLE LAWS; PERMITS AND LICENSES.

Service Provider shall keep itself in formed of and comply with all applicable federal, state and local laws, statutes, codes, ordinances, regulations and rules in effect during the term of this Agreement. Servic e Provider shall obtai n any and all licenses, permits and authorizations necessary to perform the Services set forth in this Agreement. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall be liable, at law or in equity, as a result of any failure of Service Provider to comply with this section.

SECTION 11. PREVAI LING WAGE LAWS
It is the understanding of City and Service Provider that Calif ornia prevailing wage laws do not apply to this Agreement because the Agreement does not involve any of the following services subject to preva iling wage rates pursuant to the California Labor Code or regulations promulgated thereunder : Construction, alteration, demolition, installation, or repair work performed on public buildings, facilities, streets or sewers done under contract and paid for in whole or in part out of public funds . In this context, “construction" includes work performed during the design and preconstruction phases of construction including, but not limited to, inspection and land surveying work.

SECTION 12. NONDISCRIMINATION.

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6 Service Provider shall not discriminate, in any way, in the employment of persons to perform the Services in vi olation of any federal or stat e law prohibiting discrimination in employment, including based on the race, religious creed, colo r, national origin, ancestry, physical disability, mental disab ility, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, se xual orientation, of any person, except as provided under California Government Code section 12940.

SECTION 13. CONFLI CTS OF INTEREST.
(a) Service Provider covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of Cit y or which would in any way hinder Service Provider’s performance of the Services. Service Pr ovider further cove nants that in the performance of this Agreement, no person havi ng any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the City Manager. Service Provider agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement.
(b) City may determine that Service Prov ider must disclose its financial interests by completing and filing a Fair Political Practices Commission Form 700, Statement of Economic Interest s. If such a determination is made, Service Provider shall file the subject Form 700 with the City Clerk’s Office pursuant to the written instructions provided by the Office of the City Clerk within ten (10) days of the request. (c) City understands and acknowledges that Service Provider is, as of the date of execution of this Agreement, indepen dently involved in the performance of non- related services for other governmental agenc ies and private parties. Service Provider is unaware of any stated position of City relative to such projects. Any future position of City on such projects shall not be considered a conflict of interest for purposes of this section.
(d) City understands and acknowledges t hat Service Provider will perform non-related services for other governmental agencies and private Parties following the completion of the Services under this Agreem ent. Any such future service shall not be considered a conflict of interest for purposes of this section.

SECTION 14. CONFIDENTIAL INFORM ATION; RELEASE OF INFORMATION. (a) All information gained or work product produced by Service Provider in performance of this Agreement shall be considered confidential, unless such information is in the public domain or alr eady known to Service Provider. Service Provider shall not release or disclose any such information or work product to persons or entities other than City wit hout prior written authorizat ion from the City Manager, except as may be required by law.

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7 (b) Service Provider, its officers, em ployees, agents or subcontractors, shall not, without prior written authorization from the City Manager or unless requested by the City Attorney of City, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered "voluntary" provided Service Provider gives City notice of such court order or subpoena.
(c) If Service Provider, or any office r, employee, agent or subcontractor of Service Provider, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Service Provider for any damages, costs and fees, in cluding attorney’s fees, caused by or incurred as a result of Service Provider’s conduct.
(d) Service Provider shall promptly notify City should Service Provider, its officers, employees, agents or subcontractors, be served with any summons, complaint, subpoena, notice of deposition, request for documents, in terrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder. City retains the right, but has no obligation, to represent Service Provider or be present at any deposition, hearing or similar proceeding. Service Provider agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Service Provider. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.

SECTION 15. INDEMNIFICATION.
(a) Indemnification for Professional Liab ility. Where the law establishes a professional standard of care for Service Pr ovider’s services, to the fullest extent permitted by law, Service Provider shall indemnify, protect, defend and hold harmless City and any and all of its officials, employ ees and agents (“Indemnified Parties”) from and against any and all liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, re gulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including attorney’s fees and costs, court costs, interest, defense cost s, and expert witness fees ) arise out of, are a consequence of, or are in any way attributabl e to, in whole or in part, any negligent or wrongful act, error or omission of Service Pr ovider, or by any individual or entity for which Service Provider is legally liable, including but not limited to officers, agents, employees or subcontractors of Service Provider, in t he performance of professional services under this Agreement.
(b) Indemnification for Other than Profe ssional Liability. Other than in the performance of professional services and to the full extent permitted by law, Service Provider shall indemnify, protect, defend and hold harmless City, and any and all of its employees, officials and agents from and agains t any liability (including liability for claims, suits, actions, arbitration proceedi ngs, administrative proceedings, regulatory

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8 proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including attorney’s fees and costs, court costs, interest, defense costs, and expert witness fees), where the same arise out of, are a c onsequence of, or are in any way attributable to, in whole or in part, t he performance of this Agreement by Service Provider, or by any individual or entity for which Service Provider is legally liable, including but not limited to officers, agents, employees or subcontractors of Service Provider.
(c) Indemnification from S ub-Service Providers. Se rvice Provider agrees to obtain executed indemnity agreements with provisions identical to those set forth in this section from each and every sub-Service Provider or any other person or entity involved by, for, with or on behalf of Service Provi der in the performance of this Agreement naming the Indemnified Parties as additional indemnitees. In the event Service Provider fails to obtain such indemnity obl igations from others as required herein, Service Provider agrees to be fully responsibl e according to the terms of this section.

Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth herein is binding on the successors, assigns or heirs of Service Provider and shall survive the termination of this Agreement or this section.
(d) Limitation of Indemnifica tion. Notwithstanding any provision of this section to the contrary, design professionals are r equired to defend and indemnify the City only to the extent permitted by Civil Code Section 2782.8, which limits the liability of a design professional to claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs that arise out of, pertain to, or relate to the negligence, reckle ssness, or willful misconduct of the design professional. The term “design professional,” as defined in Section 2782.8, is limited to licensed architects, licensed landscape architec ts, registered profe ssional engineers, professional land surveyors, and the business entities that offer such services in accordance with the applicable provisions of the Califor nia Business and Professions Code.
(e) City’s Negligence. The provisions of this sect ion do not apply to claims occurring as a result of City’s sole negligence. The provisions of this section shall not release City from liability aris ing from gross negligence or willf ul acts or omissions of City or any and all of its officials, employees and agents.

SECTION 16. INSURANCE.

Service Provider agrees to obtain and mainta in in full force and effect during the term of this Agreement the insurance policies set forth in Exhibit “C” “Insurance” and

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9 made a part of this Agreement. All insurance policies shall be subject to approval by City as to form and content. These requirement s are subject to amendment or waiver if so approved in writing by t he City Manager. Service Provi der agrees to provide City with copies of required policies upon request.

SECTION 17. ASSIGNMENT.

The expertise and experience of Service Prov ider are material considerations for this Agreement. City has an in terest in the qualifications and capability of the persons and entities who will fulfill the duties and obl igations imposed upon Service Provider under this Agreement. In recognition of that interest, Service Provider shall not assign or transfer this Agreement or any portion of this Agreement or the performance of any of Service Provider’s duties or obligations un der this Agreement wit hout the prior written consent of the City. Any attempted assignm ent shall be ineffectiv e, null and void, and shall constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including termination of this Agreement pursuant to Section 19 “Termination of Agreement.” City acknowledges, however, that Service Provider, in the performance of its duties pursuant to this Agreement, may utilize subcontractors.

SECTION 18. CONTINUITY OF PERSONNEL.

Service Provider shall make every reas onable effort to maintain the stability and continuity of Service Provider’s staff and subcontractors, if any, assigned to perform the Services. Service Provider shall notify City of any changes in Service Provider’s staff and subcontractors, if any, assigned to perform the Services prior to and during any such performance.

SECTION 19. TERMINAT ION OF AGREEMENT.
(a) City may terminate this Agreement, wit h or without cause, at any time by giving thirty (30) days written notice of te rmination to Service Pr ovider. In the event such notice is given, Service Provider shall cease immediately all work in progress. (b) Service Provider may terminate th is Agreement for cause at any time upon thirty (30) days written notice of termination to City. (c) If either Service Provider or City fail to perform any material obligation under this Agreement, then, in addition to any other remedies, either Service Provider, or City may terminate this Agreement immediately upon written notice. (d) Upon termination of this Agreement by either Service Provider or City, all property belonging exclusively to City which is in Service Provider’s possession shall be returned to City. Service Provider shall furnish to City a final invoice for work performed and expenses incurred by Service Provi der, prepared as set forth in Section 4 “Compensation and Method of Payment” of this Agreement. This final invoice shall be

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10 reviewed and paid in the same manner as set forth in Section 4 “Compensation and Method of Payment” of this Agreement.

SECTION 20. DEFAULT.

In the event that Service Provider is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Service Provider for any work performed after the date of def ault. Instead, the City may give notice to Service Provider of the default and the reasons for the default. The notice shall include the timeframe in which Service Provider may cure the default. This timeframe is presumptively thirty (30) days, but may be extended, t hough not reduced, if circumstances warrant. During the period of time that Service Provider is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Se rvice Provider does not cure the default, the City may take nece ssary steps to terminate this Agreement under Section 19 “Termination of Agreement.” Any failure on the part of the City to give notice of the Service Provider’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement.

SECTION 21. EXCUSABLE DELAYS.

Service Provider shall not be liable fo r damages, including liquidated damages, if any, caused by delay in performance or fa ilure to perform due to causes beyond the control of Service Provider. Such causes include, but are not limited to, acts of God, acts of the public enemy, acts of federal, state or local gove rnments, acts of City, court orders, fires, floods, epidemics, strikes, embargoes, and unusually severe weather. The term and price of this Agreement shall be e quitably adjusted for any delays due to such causes.

SECTION 22. COOPERATION BY CITY.

All public information, data, reports, records, and maps as are existing and available to City as public records, and which are necessary for carrying out the Services shall be furnished to Service Provi der in every reasonable way to facilitate, without undue delay, the Services to be performed under this Agreement.

SECTION 23. NOTICES.

All notices required or permitted to be gi ven under this Agreement shall be in writing and shall be personally delivered, or s ent by telecopier or certified mail, postage prepaid and return receipt requested, addressed as follows:

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11 To City: City of Cathedral City
Attn: City Manager
68-700 Avenida Lalo Guerrero
Cathedral City, CA 92234
To Service Provider: HR Green Pacific, Inc.

Attn: George A. Wentz
1260 Corona Pointe Court
Corona, CA 92879

Notice shall be deemed effective on the dat e personally delivered or transmitted by facsimile or, if mailed, th ree (3) days after deposit of the same in the custody of the United States Postal Service.

SECTION 24. AUTHORITY TO EXECUTE.

The person or persons executing this Agreement on behalf of Service Provider represents and warrants that he/she/they has/have the authority to so execute this Agreement and to bind Service Provider to the performance of its obligations hereunder.

SECTION 25. ADMINISTRATION AND IMPLEMENTATION.

This Agreement shall be administered and executed by the City Manager or his or her designated representativ e. The City Manager shall have the authority to issue interpretations and to make amendments to this Agreement, including amendments that commit additional funds, consistent wit h Section 27 “Amendm ent” and the City Manager’s contracting authority under the Cathedral City Municipal Code.

SECTION 26. BINDING EFFECT.

This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the Parties.

SECTION 27. AMENDMENT.

No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Se rvice Provider and by the Cit y. The City Manager shall have the authority to approve any amendment to this Agreement if the total compensation under this Agreement, as amended, would not exceed the City Manager’s contracting authority under the Cathedral City M unicipal Code. All other amendments shall be approved by the City Council. T he Parties agree that the requirement for written modifications canno t be waived and that any attempted waiver shall be void.

SECTION 28. WAIVER.

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12 Waiver by any Party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other te rm, condition, or covenant.

Waiver by any Party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provisi on nor a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work or services by Service Provider shall not constitute a waiver of any of the provisions of this Agreement.

SECTION 29. LAW TO GOVERN; VENUE.

This Agreement shall be interpreted, construed and governed according to the laws of the State of Californi a. In the event of litigatio n between the Parties, venue in state trial courts shall lie excl usively in the County of Riversi de, California. In the event of litigation in a U.S. District Court, venue sha ll lie exclusively in the Central District of California, in Riverside.

SECTION 30. ATTORNEYS FEES, COSTS AND EXPENSES.

In the event litigation or other proceeding is required to enforce or interpret any provision of this Agreement, the prevailing Party in such litigation or ot her proceeding shall be entitled to an award of reasonable attorney's fees, costs and expenses, in addition to any other relief to which it may be entitled.

SECTION 31. ENTIRE AGREEMENT.

This Agreement, including the attached Ex hibits "A" through "C", is the entire, complete, to final and exclusive expression of the Parties with re spect to the matters addressed therein and supersedes all other agreements or underst andings, whether oral or written, or entered into between Service Provider and City prior to the execution of this Agreement. No stat ements, representations or ot her agreements, whether oral or written, made by any Party which are not embodied herein shall be valid and binding.

SECTION 32. SEVERABILITY.

If any term, condition or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be in valid, void or unenforceable, the remaining provisions of this Agreem ent shall not be affected ther eby, and the Agreement shall be read and construed without the invalid, void or unenforceable provision(s).

SECTION 33. CON FLICTING TERMS.

Except as otherwise stated herein, if the terms of this Agreement conflict with the terms of any Exhibit hereto, or with t he terms of any document incorporated by reference into this Agreement, the terms of this Agreement shall control.

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13 IN WITNESS WHEREOF , the Parties hereto have exec uted this Agreement on the date and year first-above written.

CITY OF CATHEDRAL CITY Service Provider

__________________________ _______________________
Charles P. McClendon By:________________________
City Manager Its: ________________________
ATTEST: ___________________________
By:____________ ____________
Its:________________________
___________________________
Tracey R. Hermosillo, CMC
City Clerk

APPROVED AS TO FORM

___________________________
Eric S. Vail
City Attorney

NOTE: SERVICE PROVIDER’S SIGNAT URES SHALL BE DULY NOTARIZED,

AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY

BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION,

OR OTHER RULES OR REGULATIONS APPLICABLE TO SERVICE
PROVIDER’S BUSINESS ENTITY.

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A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

ALL-PURPOSE ACKNOWLEDGMENT NOTARY FOR CALIFORNIA

STATE OF CALIFORNIA )

COUNTY OF RIVERSIDE )

COUNTY OF RIVERSIDE )
On ____________________, 2023, before me, , Date Name And Title Of Officer (e.g. “Jane Doe, Notary Public”) personally appeared , Name of Signer(s) who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

OPTIONAL

Though this section is optional, completing this information can deter alternation of the document or fraudulent reattachment of this form to an unintended document.

CAPACIT(IES) CLAIMED BY SIGNER(S) DESCRIPTION OF ATTACHED DOCUMENT Signer's Name:
¨ Individual
¨ Corporate Officer

Title(s) Title or Type of Document
¨ Partner (s) ¨ Limited
¨ General
¨ Attorney-In-Fact Number Of Pages
¨ Trustee(s)
¨ Guardian/Conservator
¨ Other:

Signer is representing:

Name Of Person(s) Or Entity(ies)
Date Of Document

Signer(s) Other Than Named Above

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ALL-PURPOSE ACKNOWLEDGMENT NOTARY FOR CALIFORNIA

STATE OF CALIFORNIA )

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

OPTIONAL

Though this section is optional, completing this information can deter alternation of the document or fraudulent reattachment of this form to an unintended document.

CAPACIT(IES) CLAIMED BY SIGNER(S) DESCRIPTION OF ATTACHED DOCUMENT Signer's Name:
¨ Individual
¨ Corporate Officer

Title(s) Title or Type of Document
¨ Partner (s) ¨ Limited
¨ General
¨ Attorney-In-Fact Number Of Pages
¨ Trustee(s)
¨ Guardian/Conservator
¨ Other:

Signer is representing:

Name Of Person(s) Or Entity(ies)
Date Of Document

Signer(s) Other Than Named Above

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A-1
EXHIBIT "A"

SCOPE OF SERVICES

I. Service Provider will perform the following Services:

Service Provider will provide On-call Land Development Engineering and Plan Check Services as described in their proposal submitted on March 13, 2023, attached.

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Attachment: Agreement for Services - HR Green Inc - Land Development Services March 22 2023 (3684 : Consulting Agreement with HR Green 44651 Village Court | Suite 123
Palm Desert, CA 92260
Main 760.250.6722+ Fax 713.965.0044
H R G R E E N . C O M

More specifically, HR Green’s services will include:

3. Optional map checking and City Surveyor services. If requested, HR Green and its subcontractor will provide map checking and City Surveyor services as needed for private development projects.

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B-1
EXHIBIT "B"

COMPENSATION

I. Service Provider shall use the following rates of pay in the performance of the Services:

Service Provider will provide On-ca ll Land Development Engineering and Plan Check Services in accordance with the fee proposal included within their proposal submitted on March 13, 2023, attached.

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Page 5 of 6 ends

March 13, 2023


PROPOSED FEE
HR Green proposes the following tasks and deliverable schedule of services:

LAND DEVELOPMENT ENGINEERING AND PLAN CHECK SERVICES
Service Rate/Estimated Hours 6 Month
Budget

$64,000.00

$30,000.00
Total $94,000.00*
*Six month not-to-exceed budget of $94,000.00 may be extended by six months for an additional $94,000.00 in accordance with the terms of the contract.

Sincerely,
HR GREEN PACIFIC, INC.

Timothy R. Jonasson, PE Timothy J. Hartnett
Project Manager Vice-President

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C-1
EXHIBIT "C"

INSURANCE

A. Insurance Coverages. Service Pr ovider shall provide and maintain insurance, acceptable to the City, in full force and effect throughout the term of this Agreement, against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Services by Service Provider, its agents, representatives or employees. Servic e Provider shall procure and maintain the following scope and limits of insurance:

Only the following “marked” requirements are applicable:

X Commercial General Liability (CGL): Insurance written on an occurrence basis to protect Service Provider and City against liability or claims of liability which may arise out of this Agreement in the am ount of one million dolla rs ($1,000,000) per occurrence and subject to an annual aggregate of two million dollars ($2,000,000).

Coverage shall be at least as broad as In surance Services Office form Commercial General Liability coverage (Occurrence Form CG 0001). There shall be no endorsement or modification of the CGL limiting the sc ope of coverage for either insured vs. additional insured claims or contra ctual liability. All defense costs shall be outside the limits of the policy.

X Vehicle Liability Insurance: Vehicle liability insur ance in an amount not less than $1,000,000 for injuries, including acciden tal death, to any one person, and subject to the same minimum for each person, in an amount not less t han one million dollars ($1,000,000) for each accident, and property dam age insurance in an amount of not less than one million dollars ($1,000,000). A combined single limit policy with aggregate limits in an amount of not le ss than $2,000,000 shall be cons idered equivalent to the said required minimum limits. Coverage shall be at least as broad as Insurance Services Office form number CA 0001 covering Automobile Liability, including code 1 "any auto" and endorsement CA 0025, or equivalent forms subject to the approval of the City.

__X___ Workers’ Compensation Insurance: Workers’ Compensation insurance that includes a minimum of one million dollars ( $1,000,000) of employers’ liability coverage.

Service Provider shall prov ide an endorsement that the insurer waives the right of subrogation against the City and it s respective elected offici als, officers, employees, agents and representatives. In the event a clai m under the provisions of the California Workers’ Compensation Act is filed against City by a bona fide employee of Service Provider participating under this Agreement, Se rvice Provider is to indemnify the City from such claim.

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C-2
X Professional Liability Insurance: Professional liability insurance appropriate to the Service Provider’s profession in an amount not less than one million dollars $1,000,000 per claim. This coverage may be written on a “claims made” basis. The professional liability insur ance required by this Agr eement must be endorsed to be applicable to claims based upon, arising out of or related to Services performed under this Agreement. The insurance must be main tained for at least three (3) consecutive years following the completion of Service Provider’s services or the termination of this Agreement. During this additional three (3) year period, Serv ice Provider shall annually and upon request of the City submit written evidence of this continuous coverage.

B. Other Provisions. Insurance polic ies required by this Agreement shall contain the following provisions:

1. All Coverages.

a. Each insurance policy r equired by this Agreement shall be endorsed and state the coverage shall not be suspended, voided, cancelled by the insurer or either Party to th is Agreement, reduced in cover age or in limits except after 30 days' prior written notice by certified mail, return receipt requested, has been given to City.

b. Insurance is to be placed with insurers with a current A.M.

Best's rating of no less than A:VII.

2. Commercial General Liability and Automobile Liability Coverages.

a. City, and its respective elected and appointed officers, officials, and employees and volunteers are to be covered as additional insureds as respects: liability arising out of activities Service Provider performs; products and completed operations of Service Provider ; premises owned, occupied or used by Service Provider; or automobiles owned, leased, hired or borrowed by Service Provider.

The coverage shall contain no special limitat ions on the scope of protection afforded to City, and their respective elected and appointed officers, officials, or employees.

b. Service Provider’s insu rance coverage shall be primary insurance with respect to Cit y, and its respective elect ed and appointed, its officers, officials, employees and volunteers. Any in surance or self-insurance maintained by City, and its respective elected and appoi nted officers, officials, employees or volunteers, shall apply in excess of, and not contribute with, Service Provider’s insurance.

c. Service Provider’s insur ance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

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C-3

d. Any failure to comply with t he reporting or other provisions of the insurance policies, including breaches of warranties, shall not affect coverage provided to City, and its respective elect ed and appointed officers, officials, employees or volunteers.

e. The insurer waives all ri ghts of subrogation against the City, its elected or appointed officers, officials, employees or agents.

3. Workers' Compensation Coverage. Unless the City Manager otherwise agrees in writ ing, the insurer shall agree to waive all rights of subrogation against City, and its respective elected and appoi nted officers, officials, employees and agents for losses arising from work performed by Service Provider.

C. Other Requirements. Service Provider agrees to deposit with City, at or before the effective date of this Agreement, certificates of insurance necessary to satisfy City that the insurance provisions of this contract have been complied with. The City may require that Service Provider furnish City with copies of or iginal endorsements effecting coverage required by this Exhibit “C”. The certificates and endorsements are to be signed by a person authorized by that in surer to bind coverage on its behalf. City reserves the right to inspect complete, certif ied copies of all required insurance policies, at any time.

1. Service Provider shall furnis h certificates and endorsements from each subcontractor identical to those Service Provider provides.

2. Any deductibles or self-insur ed retentions must be declared to and approved by City. At the option of City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as re spects City or its respective elected or appointed officers, officials, employees and vo lunteers, or the Serv ice Provider shall procure a bond guaranteeing pay ment of losses and related investigations, claim administration, defense expenses and claims.

3. The procuring of such required policy or policies of insurance shall not be construed to limit Se rvice Provider’s liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement.

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Cathedral City Page 1 of 5 Printed on 3/22/2023

Staff Report

City Council

Item No. 6.E

Meeting Date: March 22, 2023
From: John Corella, Director of Engineering/Public Works Title: 2023 SB 821 Bicycle and Pedestrian Facilities Program Funding Application

City Council

RECOMMENDATION:

To authorize the submittal of a 2023 SB 821, Bicycle and Pedestrian Facilities Program funding application for two (2) potential bike lane improvement Projects; authorize the Director of Engineering/Public Works to authorize a Task Order under the Annual Contract for Traffic Engineering Services with STC Traffic Inc., to provide engineering assistance and complete the Application(s) for the 2023 SB 821, Bicycle and Pedestrian Facilities Program funding program; and, authorize the City Manager to sign all applications/letters for the Funding Program.

BACKGROUND:

SB 821 is a discretionary program administered by the Riverside County Transportation Commission (RCTC) to fund local bicycle and pedestrian projects. The program is provided through the Transportation Deve lopment Act (TDA) and funded through the Local Transportation Fund (LTF), a ¼ percent of the state sales tax. Each year, 2 percent of the LTF revenue is made available for use on bicycle and pedestrian facility projects through the SB 821 program. On every odd-numbered year, the Commission conducts a competitive Call for Projects in which all local agencies within the County can submit applications. Eligible projects include construction of bicycle lanes, sidewalks, and Americans with Disabilities Act curb ramps, and the development of bicycle and pedestrian master plans.

The programming capacity for this cycle is $6,901,202. As such, the maximum funding request per application is $690,120 and maximum funding for each jurisdiction is $1,380,240.

This year’s Call for Projects was released on February 6, 2023, and will remain open until April 27, 2023.

The program guidelines are summarized as follows:

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Cathedral City Page 2 of 5 Printed on 3/22/2023

• 36 months to complete a project.
• Limit 3 applications per city. For Riverside County, limit 2 application s per Supervisorial District.
• Maximum request for each application is 10 percent of current Call for Projects programming capacity.
• Total award to one jurisdiction is limited to 20 percent of current Call for Projects programming capacity.
• Project can start on July 1 of the Call for Projects Fiscal Year Cycle. e.g.:
for FY 2023/24 Call for Projects, awarded projects can start on July 1, 2023.
• Use safety question and construction readiness to settle tiebreakers.

The evaluation criteria consist of:

• Destinations Served – 14 points max, 2 points for each destination served. • Safety - 15 points max, safety enhancement features included in the project.
• Multi-Modal Access – 6 points max, added “bicycle lanes, sidewalks, and crosswalks” as eligible multi-modal elements for consideration. • Matching Funds – 10 points max, 1 point for each 5% of match provided by the local agency.
• Population Equity – 5 points max, calculated by RCTC Staff, Cathedral City receives 2 points in this evaluation criteria.

The City has had recent success with this Grant Program. The City completed the 2019 SB 821 Gerald Ford Drive Bike Lanes Striping Project with 80% participatory funding from this Program and will also be leveraging its 80% award of funds for the Cathedral Canyon Drive Side walk Gap Closures Project toward the Cathedral Canyon Drive Sidewalks and Multiuse Trail Project, one of three (3) Projects within the City/CVAG Active Transportation Program Cycle 5.

DISCUSSION:

For this 2023 SB 821 Call for Projects, City Staff has ide ntified improvements based on the prioritized strategies from the recently accepted Cathedral City Active Transportation Plan (ATP) that was funded by the Southern California Association of Governments’ (SCAG) Sustainability Program to assist Southern Cali fornia Cities in developing tangible strategies to improve mobility conditions for all people who walk, bike, and take transit. The ATP provides the framework to support safe connections between key destinations within the City, including schools, transit facilities, employment centers, parks, residential neighborhoods, and more.

City Staff has identified locations within the City that roadway safety for bicyclists and pedestrians can be improved with the assistance of outside funding. Staff has identifie d two (2) Projects to submit for funding:

1. Whispering Palms Trail from 30Th Avenue to Dinah Shore Drive.

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2. Perez Road from Cathedral Canyon Drive to Date Palm Drive.

The proposed improvements on Whispering Palms Trail, as identified in the Cathedral City AT P, is a Class III Bike Boulevard (bike route) that provides a right of way designated by signs , pavement markings and traffic calming features for shared use of the street with pedestrian and vehicles from 30 th Avenue to Dinah Shore Drive. Speed surveys, crash data, field evaluations and proximity to schools, parks, and medical facilities data are critical information for the grant application compilation. The goal is to put together a Project within the grant funding limits. This Project would add approximately two (2) miles of bike route and would require the installation of a yellow broken centerline, shared roadway bicycle markings on the pavement, additional signage and traffic calming features . Exhibit 1 attached to this report shows the extent of the proposed bike route.

The Cathedral City ATP recommends a Class IV Protected Bike Lane on Perez Road from Cathedral Canyon Drive to Date Palm Drive. This Project would add approximately 3,000 linear feet of on -street bicycle facility physically separated from vehicular traffic along each side of Perez Road. Again, the grant application would involve collecting and evaluating speed surveys, crash data, field evaluations and proximity to school or park data as critical information for the grant application compilation.

The segment of Perez Road between Cathedral Canyon Drive and Date Palm Drive does not allow on -street parking in its majority. All industrial and commercial buildings within this road segment have access or walkways provided from their own parking lots.

Installing a Class IV Protected Bike Lane on both side of Perez Road and maintaining four (4) lanes of travel (two (2) lanes in each direction) with a center turn lane, would eliminate 1,200 linear foot of existing on-street parking which represents 20% percent of the total length of curb on this road segment of Perez Road. Exhibits 2A and 2B are attached to this report and show the existing locations for on -street parking and no - parking designated areas along Perez Road.

The submittal proc ess for the SB 821 Call for Project has become more sophisticated and is typically best done by consultants having success within these programs. This, in addition to the short time window RCTC is giving in which to propose, evaluate and complete the Applications (with required data attachments) for each Project, these types of Grant applications are best left to specialists. In order to complete the scoring, estimating and overall Grant application to meet RCTC's requirements and deadlines, Staff has soli cited a task order proposal from STC Traffic Inc., to assist Staff and prepare the two 2023 SB 821 Grant applications for a not to exceed cost of $20,000.

STC Traffic Inc., is the City’s contracted on call Traffic Engineer and has a proven track record wi th over $40 million in successful projects valuation on the past Calls for Projects considering different federal and state programs. STC Traffic expertise will provide the City the best opportunity for success on these Applications.

The proposed cost wi ll include STC Traffic guiding the initial evaluation of Projects and compiling the necessary data on each Project. When all the information is collected, STC Traffic will assist the City on the submittal of the formal Project Application(s).

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This grant r equests the City declare a local match percentage that the City will commit to in conjunction with the submittal of the 2023 SB 821 grant package. One point will be awarded for each 5% match provided by the local agency, for a maximum of 10 points at a 50% match with supporting documentation of the proposed match to be included in the application.

The total cost and benefit of the proposed Projects have not been completely analyzed at this time, and a firm budgeted percentage participation amount has not been determined. Based on past grant awards, and the estimated rough order of magnitude (ROM) provided by the Cathedral City ATP, Staff is recommending, for budgeting purposes, the following City participation amounts if the Projects are awarded:

1. Whispering Palms Trail Class III Bike Route Project: The total estimated Project cost is $595,700 based on the estimated unit cost per mile provided in the Cathedral City ATP for a Class III bike route. If the Project is awarded , Staff is recommending a participation amount of up to twenty percent ( 20%) which equates to approximately $119,000 from the City’s available Traffic Safety Fund (233).

2. Perez Road Class IV Protected Bike Lane Project – from Cathedral Canyon Drive to Date Palm Drive: The total estimated Project cost is $542,210 based on the estimated unit cost per mile provided in the Cathedral City ATP for a Class IV protected bike lane. if the Project is awarded, Staff is recommending a participation amount of twenty percent ( 20%) which equates to appr oximately $110,000 of the estimated cost which would come from the City’s available Traffic Safety Fund (233).

Staff is requesting City Council authorize the submittal of 2023 SB 821 Bicycle and Pedestrian Facilities Program funding Application for the t wo (2) sidewalk and bike lanes Projects, respectively ; authorize the Director of Engineering/Public Works to authorize a Task Order under the On Call Contract for Traffic Engineering Services with STC Traffic Inc., to provide engineering assistance and com plete the Application for this 2023 SB 821 Call for Projects Funding Program; and, to authorize the City Manager to execute all required applications/letters for the 2023 SB 821 grant package.

FISCAL IMPACT:
$20,000 for STC Traffic services will be funded from the FY 2022/1023 Engineering Department Professional Services budget 100-156-8601.

Staff is recommending a City participation amount of twenty percent (20%) for budgeting purposes for each Project. The City participation amounts if the Projects are awarded are as follows:

1. Whispering Palms Trail Class III Bike Route Project: The estimated participation amount of $119,000 will be funded from City Traffic Safety Fund (233).

2. Perez Road Class IV Protected Bike Lane Project – from Cathedral Canyon Drive to Date Palm Drive: The estimated participation amount of $110,000 which would come from the City Traffic Safety Fund (233).

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The above-mentioned City participation amounts will be adjusted by the Consultant as the engineering estimates are developed for the grants.

ATTACHMENTS:

Exhibits 1 and 2 - bike lanes
STC Proposal_RCTC TDA Grant Applications_revised_2023-03-10

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NORTH
EXHIBIT 1 – WHISPERING PALMS FROM 30TH AVENUE TO DINAH SHORE DRIVE CLASS III Bike Route Project
30TH AVENUE
RAMON ROAD
RAMON ROAD
DINAH SHORE DR

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CATHEDRAL
NORTH
EXHIBIT 2 A –E X I S T I N G RED CURB CONDITION ON PEREZ ROAD BETWEEN CATHEDRAL CANYON AND DATE PALM DRIVE
CLASS IV Protected Bike Lane Project
LEGEND
RED CURB –N O PARKING
WHITE CURB –O N‐STREET PARKING

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CLASS IV Protected Bike Lane Project
LEGEND
RED CURB –N O PARKING
WHITE CURB –O N‐STREET PARKING
NORTH

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STC Traffic, Inc.
5973 Avenida Encinas, Suite 218, Carlsbad, CA 92008
www.stctraffic.com

March 10, 2023

Armando Baldizzone
City Engineer
City of Cathedral City
68700 Avenida Lalo Guerrero
Cathedral City, CA 92234

RE: Task Order Proposal to Prepare Grant Applications for RCTC TDA Article 3 (SB 821) Bicycle and Pedestrian Facilities Grant Program

Dear Armando,

STC Traffic, Inc. (STC) is pleased to submit this task order proposal to the City of Cathedral City (City) to prepare two grant application s in response to RCTC’s TDA Article 3 (SB 821) Bicycle and Pedestrian Facilities Grant Program Biennial Call for Projects FY 2023/24. The applications will be prepared to request funding for engineering and construction of the following priority projects identified in the City’s recently adopted an Active Transportation Plan:

1) Perez Road Class IV Protected Bike Lanes between Cathedral Canyon Drive and Date Palm Drive 2) Whispering Palms Trail Class III Bike Boulevard between 30th Avenue and Dinah Shore Drive

Figures 1 and 2 below show the study areas for both projects. The length of Project #1 is approximately

0.6 miles, while the length of Project #2 is approximately 2 miles.

Figure 1

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2 Figure 2

Our scope of work includes coordinating with City staff on project details, elements of design, and cost estimates. STC will then prepare one application for each project, which will include the following sections, consistent with RCTC guidelines and application requirements for the grant program:
• Scope of Work
• Funding Summary
• Schedule
• Project Background and Project Description
• Destinations Served
• Safety
• Multimodal Access
• Matching Funds
• Population Equity
• Attachments and Certifications

STC will deliver the scope of services for a not to exceed amount of $ 20,000, using the billing rates established under our master agreement with the City for As-Needed Traffic Engineering Services. If you have any questions regarding this proposal, please feel free to contact me at (608) 469- 1169 or [email protected].

Sincerely,

Stephen Manganiello, TE
Vice President

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Cathedral City City CouncilMarch 22, 2023

Cathedral City City Council
March 22, 2023