Transaction Details
Trans Post Reference Number Description Credits Charges 03/17 03/17 5543286EW5Z4QRLH3 SQ *DESERT VALLEYS BUI PALM SPRINGS CA 60.00 03/27 03/27 0543684F7BLKGSMFR WM SUPERCENTER #1832 PALM SPRINGS CA 46.09 04/09 04/09 5550629FLLMLPMYH6 LEAGUE OF CALIFORNIA C SACRAMENTO CA 70.00 04/09 04/09 F889100FK00CHGDDA AUTOMATIC PAYMENT - THANK YOU 29.43 48 See reverse side for important information.
WELLS FARGO SIGNIFY BUSINESS ESSENTIAL(SM) CARD
Prepared For CITY OF CATHEDRAL CITY
RYAN HUNT
Account Number 5586 6803 0021 2883
Statement Closing Date 04/14/26
Days in Billing Cycle 30
Next Statement Date 05/15/26
Credit Line $9,000
Available Credit $8,259
For Customer Service Call:
833-441-0793
Inquiries or Questions:
SBCS-Account Servicing Team
PO Box 40310
Mesa, AZ 85274
Payments:
Payment Remittance Center PO Box 77033
Minneapolis, MN 55480-7733
5596 YTG 1 7 9 260414 0 PAGE 1 of 4 1 0 8891 0300 BXIC O1DQ5596 Payment Information
New Balance $711.53
Current Payment Due (Minimum Payment) $25.00
Current Payment Due Date 05/09/26
Thank you for using our Automatic Payment
service. See the Important Information section
below for your next scheduled payment.
If you wish to pay off your balance in full: The
balance noted on your statement is not the
payoff amount. Please call 833-441-0793 for
payoff information.
Account Summary
Previous Balance $1,162.51
Credits - $0.00
Payments - $1,162.51
Purchases & Other Charges + $711.53
Cash Advances + $0.00
Finance Charges + $0.00
New Balance = $711.53
Rate Information
Your rate may vary according to the terms of your agreement.
TYPE OF BALANCE
ANNUAL
INTEREST
RATE
DAILY
FINANCE
CHARGE RATE
AVERAGE
DAILY
BALANCE
PERIODIC
FINANCE
CHARGES
TRANSACTION
FINANCE
CHARGES
TOTAL
FINANCE
CHARGES
PURCHASES 10.740% .02942% $0.00 $0.00 $0.00 $0.00
CASH ADVANCES 27.490% .07531% $0.00 $0.00 $0.00 $0.00
TOTAL $0.00 $0.00 $0.00
Important Information
$0 - $711.53 WILL BE DEDUCTED FROM YOUR ACCOUNT AND
CREDITED AS YOUR AUTOMATIC PAYMENT ON 05/09/26. THE
AUTOMATIC PAYMENT AMOUNT WILL BE REDUCED BY ALL PAYMENTS POSTED ON OR BEFORE THIS DATE.
Make checks payable to: Wells Fargo
Amount
Enclosed:
Account Number 5586 6803 0021 2883
New Balance $711.53
Total Amount Due (Minimum Payment) $25.00
Current Payment Due Date 05/09/26
Detach and mail with check payable to "Wells Fargo" to arrive by Current Payment Due Date. 00250000711530055866803002128839
DETACH HERE
PAYMENT REMITTANCE CENTER YTG
PO BOX 77033 812 MINNEAPOLIS MN 55480-7733
CITY OF CATHEDRAL CITY
RYAN HUNT
68700 AVE LALO GUERRERO
CIVIC CENTER
CATHEDRAL CITY CA 92234
49 5596 YTG 1 7 9 260414 0 PAGE 3 of 4 1 0 8891 0300 BXIC O1DQ5596 RYAN HUNT account ending 2883
Transaction Details
Trans Post Reference Number Description Credits Charges 03/17 03/17 5543286EW5YVWZ98N USAT MEDIA CO MCLEAN VA 18.11 03/25 03/25 0543684F5BLKAB1PH SAMS CLUB #6609 PALM DESERT CA 267.34 03/25 03/25 8230509F5EHMQFH4H CLAUDE.AI SUBSCRIPTION SAN FRANCISCO CA 100.00 04/01 04/01 5543687FB7K00KZSS RC ENV HLTH PALM SPR PALM SPRINGS CA 299.00 04/01 04/01 5543687FB7K00L029 RC ENV HLTH PALM SPR F KNOXVILLE TN 7.09 04/09 04/09 F889100FK00CHGDDA AUTOMATIC PAYMENT - THANK YOU 1,162.51 04/13 04/13 8230509FPEHNWSV4T CAPCUT CULVER CITY CA 19.99 50 See reverse side for important information.
WELLS FARGO SIGNIFY BUSINESS ESSENTIAL(SM) CARD
Prepared For CITY OF CATHEDRAL CITY
SANDRA MOLINA
Account Number 5586 6803 0025 6229
Statement Closing Date 04/14/26
Days in Billing Cycle 30
Next Statement Date 05/15/26
Credit Line $3,000
Available Credit $2,634
For Customer Service Call:
833-441-0793
Inquiries or Questions:
SBCS-Account Servicing Team
PO Box 40310
Mesa, AZ 85274
Payments:
Payment Remittance Center PO Box 77033
Minneapolis, MN 55480-7733
5596 YTG 1 7 9 260414 0 PAGE 1 of 4 1 0 8891 0300 BXIC O1DQ5596 Payment Information
New Balance $365.71
Current Payment Due (Minimum Payment) $25.00
Current Payment Due Date 05/09/26
Thank you for using our Automatic Payment
service. See the Important Information section
below for your next scheduled payment.
If you wish to pay off your balance in full: The
balance noted on your statement is not the
payoff amount. Please call 833-441-0793 for
payoff information.
Account Summary
Previous Balance $0.00
Credits - $3.14
Payments - $0.00
Purchases & Other Charges + $368.85
Cash Advances + $0.00
Finance Charges + $0.00
New Balance = $365.71
Rate Information
Your rate may vary according to the terms of your agreement.
TYPE OF BALANCE
ANNUAL
INTEREST
RATE
DAILY
FINANCE
CHARGE RATE
AVERAGE
DAILY
BALANCE
PERIODIC
FINANCE
CHARGES
TRANSACTION
FINANCE
CHARGES
TOTAL
FINANCE
CHARGES
PURCHASES 10.740% .02942% $0.00 $0.00 $0.00 $0.00
CASH ADVANCES 27.490% .07531% $0.00 $0.00 $0.00 $0.00
TOTAL $0.00 $0.00 $0.00
Important Information
$0 - $365.71 WILL BE DEDUCTED FROM YOUR ACCOUNT AND
CREDITED AS YOUR AUTOMATIC PAYMENT ON 05/09/26. THE
AUTOMATIC PAYMENT AMOUNT WILL BE REDUCED BY ALL PAYMENTS POSTED ON OR BEFORE THIS DATE.
Make checks payable to: Wells Fargo
Amount
Enclosed:
Account Number 5586 6803 0025 6229
New Balance $365.71
Total Amount Due (Minimum Payment) $25.00
Current Payment Due Date 05/09/26
Detach and mail with check payable to "Wells Fargo" to arrive by Current Payment Due Date. 00250000365710055866803002562299
DETACH HERE
PAYMENT REMITTANCE CENTER YTG
PO BOX 77033 812 MINNEAPOLIS MN 55480-7733
CITY OF CATHEDRAL CITY
SANDRA MOLINA
68700 AVE LALO GUERRERO
CIVIC CENTER
CATHEDRAL CITY CA 92234
51 5596 YTG 1 7 9 260414 0 PAGE 3 of 4 1 0 8891 0300 BXIC O1DQ5596 SANDRA MOLINA account ending 6229
Transaction Details
Trans Post Reference Number Description Credits Charges 03/19 03/19 8518244EZWGNN9TKE AMERICAN COUNCIL OF EN SACRAMENTO CA 115.35 03/23 03/23 8530651F3S66QHQGJ ASSOCIATION OF ENVIRON LA MESA CA 175.00 03/24 03/24 5548872F33EKH2FNT JERSEY MIKES ONLINE UC MANASQUAN NJ 78.50 03/26 03/26 0558745F500000HRA RBT JERSEY MIKES ONLIN EASYSAVINGS NY 3.14 52 See reverse side for important information.
WELLS FARGO SIGNIFY BUSINESS ESSENTIAL(SM) CARD
Prepared For CITY OF CATHEDRAL CITY
MARK NOVY
Account Number 5586 6803 0022 7121
Statement Closing Date 09/14/25
Days in Billing Cycle 0
Next Statement Date 10/15/25
Credit Line $2,000
Available Credit $2,000
For Customer Service Call:
833-441-0793
Inquiries or Questions:
SBCS-Account Servicing Team
PO Box 40310
Mesa, AZ 85274
Payments:
Payment Remittance Center PO Box 77033
Minneapolis, MN 55480-7733
5596 YTG 1 7 9 250914 0 PAGE 1 of 4 1 0 8891 0300 BXIC O1DQ5596 Payment Information
New Balance $0.00
Current Payment Due (Minimum Payment) $0.00
Current Payment Due Date 10/09/25
Account Summary
Previous Balance $0.00
Credits - $0.00
Payments - $0.00
Purchases & Other Charges + $0.00
Cash Advances + $0.00
Finance Charges + $0.00
New Balance = $0.00
Rate Information
Your rate may vary according to the terms of your agreement.
TYPE OF BALANCE
ANNUAL
INTEREST
RATE
DAILY
FINANCE
CHARGE RATE
AVERAGE
DAILY
BALANCE
PERIODIC
FINANCE
CHARGES
TRANSACTION
FINANCE
CHARGES
TOTAL
FINANCE
CHARGES
PURCHASES 11.490% .03147% $0.00 $0.00 $0.00 $0.00
CASH ADVANCES 28.240% .07736% $0.00 $0.00 $0.00 $0.00
TOTAL $0.00 $0.00 $0.00
Important Information
IMPORTANT NOTICE OF TERMS AND CONDITIONS CHANGES
This notice includes important information about changes to the Wells Fargo Signify Business Cash Credit Card Account Agreement, Wells Fargo Signify Business Elite Credit Card Account Agreement and the Wells Fargo Signify Business Essential Credit Card Account Agreement. All other aspects of the existing terms and conditions remain in full force and effect. Please read this notice carefully and keep a copy for Your records.
Make checks payable to: Wells Fargo
Amount
Enclosed:
Account Number 5586 6803 0022 7121
New Balance $0.00
Total Amount Due (Minimum Payment) $0.00
Current Payment Due Date 10/09/25
Detach and mail with check payable to "Wells Fargo" to arrive by Current Payment Due Date. 00000000000000055866803002271215
DETACH HERE
PAYMENT REMITTANCE CENTER YTG
PO BOX 77033 812 MINNEAPOLIS MN 55480-7733
CITY OF CATHEDRAL CITY
MARK NOVY
68700 AVE LALO GUERRERO
CIVIC CENTER
CATHEDRAL CITY CA 92234
53 See reverse side for important information.
WELLS FARGO SIGNIFY BUSINESS ESSENTIAL(SM) CARD
Prepared For CITY OF CATHEDRAL CITY
DEANNA PRESSGROVE
Account Number 5586 6803 0020 7727
Statement Closing Date 04/14/26
Days in Billing Cycle 30
Next Statement Date 05/15/26
Credit Line $7,500
Available Credit $6,287
For Customer Service Call:
833-441-0793
Inquiries or Questions:
SBCS-Account Servicing Team
PO Box 40310
Mesa, AZ 85274
Payments:
Payment Remittance Center PO Box 77033
Minneapolis, MN 55480-7733
5596 YTG 1 7 9 260414 0 PAGE 1 of 4 1 0 8891 0300 BXIC O1DQ5596 Payment Information
New Balance $1,212.82
Current Payment Due (Minimum Payment) $25.00
Current Payment Due Date 05/09/26
Thank you for using our Automatic Payment
service. See the Important Information section
below for your next scheduled payment.
If you wish to pay off your balance in full: The
balance noted on your statement is not the
payoff amount. Please call 833-441-0793 for
payoff information.
Account Summary
Previous Balance $6,388.92
Credits - $0.00
Payments - $6,388.92
Purchases & Other Charges + $1,212.82
Cash Advances + $0.00
Finance Charges + $0.00
New Balance = $1,212.82
Rate Information
Your rate may vary according to the terms of your agreement.
TYPE OF BALANCE
ANNUAL
INTEREST
RATE
DAILY
FINANCE
CHARGE RATE
AVERAGE
DAILY
BALANCE
PERIODIC
FINANCE
CHARGES
TRANSACTION
FINANCE
CHARGES
TOTAL
FINANCE
CHARGES
PURCHASES 10.740% .02942% $0.00 $0.00 $0.00 $0.00
CASH ADVANCES 27.490% .07531% $0.00 $0.00 $0.00 $0.00
TOTAL $0.00 $0.00 $0.00
Important Information
$0 - $1,212.82 WILL BE DEDUCTED FROM YOUR ACCOUNT AND
CREDITED AS YOUR AUTOMATIC PAYMENT ON 05/09/26. THE
AUTOMATIC PAYMENT AMOUNT WILL BE REDUCED BY ALL PAYMENTS POSTED ON OR BEFORE THIS DATE.
Make checks payable to: Wells Fargo
Amount
Enclosed:
Account Number 5586 6803 0020 7727
New Balance $1,212.82
Total Amount Due (Minimum Payment) $25.00
Current Payment Due Date 05/09/26
Detach and mail with check payable to "Wells Fargo" to arrive by Current Payment Due Date. 00250001212820055866803002077272
DETACH HERE
PAYMENT REMITTANCE CENTER YTG
PO BOX 77033 812 MINNEAPOLIS MN 55480-7733
CITY OF CATHEDRAL CITY
DEANNA PRESSGROVE
68700 AVE LALO GUERRERO
CATHEDRAL CITY CA 92234
54 5596 YTG 1 7 9 260414 0 PAGE 3 of 4 1 0 8891 0300 BXIC O1DQ5596 DEANNA PRESSGROVE account ending 7727
Transaction Details
Trans Post Reference Number Description Credits Charges 03/23 03/23 8173261F2EHPJR8WP METROPOLIS PARKING NASHVILLE TN 31.25 04/02 04/02 0543684FDEHW4J1X3 PY *CATHEDRAL VILLAGE CATHEDRAL CIT CA 419.00 04/09 04/09 F889100FK00CHGDDA AUTOMATIC PAYMENT - THANK YOU 6,388.92 04/13 04/13 5543286FP5YMDDHK5 LOWES #00907* WILKESBORO NC 762.57 55 See reverse side for important information.
WELLS FARGO SIGNIFY BUSINESS ESSENTIAL(SM) CARD
Prepared For CITY OF CATHEDRAL CITY
SANDY RAMSEY WOODS
Account Number 5586 6803 0028 9121
Statement Closing Date 04/14/26
Days in Billing Cycle 30
Next Statement Date 05/15/26
Credit Line $10,000
Available Credit $8,963
For Customer Service Call:
833-441-0793
Inquiries or Questions:
SBCS-Account Servicing Team
PO Box 40310
Mesa, AZ 85274
Payments:
Payment Remittance Center PO Box 77033
Minneapolis, MN 55480-7733
5596 YTG 1 7 9 260414 0 PAGE 1 of 4 1 0 8891 0300 BXIC O1DQ5596 Payment Information
New Balance $1,036.38
Current Payment Due (Minimum Payment) $25.00
Current Payment Due Date 05/09/26
Thank you for using our Automatic Payment
service. See the Important Information section
below for your next scheduled payment.
If you wish to pay off your balance in full: The
balance noted on your statement is not the
payoff amount. Please call 833-441-0793 for
payoff information.
Account Summary
Previous Balance $757.37
Credits - $419.87
Payments - $337.50
Purchases & Other Charges + $1,036.38
Cash Advances + $0.00
Finance Charges + $0.00
New Balance = $1,036.38
Rate Information
Your rate may vary according to the terms of your agreement.
TYPE OF BALANCE
ANNUAL
INTEREST
RATE
DAILY
FINANCE
CHARGE RATE
AVERAGE
DAILY
BALANCE
PERIODIC
FINANCE
CHARGES
TRANSACTION
FINANCE
CHARGES
TOTAL
FINANCE
CHARGES
PURCHASES 10.740% .02942% $0.00 $0.00 $0.00 $0.00
CASH ADVANCES 27.490% .07531% $0.00 $0.00 $0.00 $0.00
TOTAL $0.00 $0.00 $0.00
Important Information
$0 - $1,036.38 WILL BE DEDUCTED FROM YOUR ACCOUNT AND
CREDITED AS YOUR AUTOMATIC PAYMENT ON 05/09/26. THE
AUTOMATIC PAYMENT AMOUNT WILL BE REDUCED BY ALL PAYMENTS POSTED ON OR BEFORE THIS DATE.
Make checks payable to: Wells Fargo
Amount
Enclosed:
Account Number 5586 6803 0028 9121
New Balance $1,036.38
Total Amount Due (Minimum Payment) $25.00
Current Payment Due Date 05/09/26
Detach and mail with check payable to "Wells Fargo" to arrive by Current Payment Due Date. 00250001036380055866803002891214
DETACH HERE
PAYMENT REMITTANCE CENTER YTG
PO BOX 77033 812 MINNEAPOLIS MN 55480-7733
CITY OF CATHEDRAL CITY
SANDY RAMSEY WOODS
68700 AVE LALO GUERRERO
CIVIC CENTER
CATHEDRAL CITY CA 92234
56 5596 YTG 1 7 9 260414 0 PAGE 3 of 4 1 0 8891 0300 BXIC O1DQ5596 SANDY RAMSEY WOODS account ending 9121
Transaction Details
Trans Post Reference Number Description Credits Charges 03/10 03/16 5543687EV4YZG6TTM HILTON BUENA VISTA PAL LK BUENA VIS FL 419.87 CHECK-IN 03/10/26 FOLIO #1312688
03/17 03/17 8230509EXEHMML5XT WWW.BESTOFSIGNS.COM SUWANEE GA 742.80 03/18 03/18 5548382EY0L6K7PJ3 SAMS CLUB RENEWAL PALM DESERT CA 54.38 03/25 03/25 0543684F52X68H5RH SAMS CLUB.COM BENTONVILLE AR 239.20 04/09 04/09 F889100FK00CHGDDA AUTOMATIC PAYMENT - THANK YOU 337.50 57 See reverse side for important information.
WELLS FARGO SIGNIFY BUSINESS ESSENTIAL(SM) CARD
Prepared For CITY OF CATHEDRAL CITY
MICHAEL SALAZAR
Account Number 5586 6803 0063 4375
Statement Closing Date 04/14/26
Days in Billing Cycle 30
Next Statement Date 05/15/26
Credit Line $2,000 Cash Limit $200
Available Credit $727 Available Cash $200
For Customer Service Call:
833-441-0793
Inquiries or Questions:
SBCS-Account Servicing Team
PO Box 40310
Mesa, AZ 85274
Payments:
Payment Remittance Center PO Box 77033
Minneapolis, MN 55480-7733
5596 YTG 1 7 9 260414 0 PAGE 1 of 4 1 0 8891 0300 BXIC O1DQ5596 Payment Information
New Balance $1,272.45
Current Payment Due (Minimum Payment) $25.00
Current Payment Due Date 05/09/26
Thank you for using our Automatic Payment
service. See the Important Information section
below for your next scheduled payment.
If you wish to pay off your balance in full: The
balance noted on your statement is not the
payoff amount. Please call 833-441-0793 for
payoff information.
Account Summary
Previous Balance $0.00
Credits - $0.00
Payments - $0.00
Purchases & Other Charges + $1,272.45
Cash Advances + $0.00
Finance Charges + $0.00
New Balance = $1,272.45
Rate Information
Your rate may vary according to the terms of your agreement.
TYPE OF BALANCE
ANNUAL
INTEREST
RATE
DAILY
FINANCE
CHARGE RATE
AVERAGE
DAILY
BALANCE
PERIODIC
FINANCE
CHARGES
TRANSACTION
FINANCE
CHARGES
TOTAL
FINANCE
CHARGES
PURCHASES 10.740% .02942% $0.00 $0.00 $0.00 $0.00
CASH ADVANCES 27.490% .07531% $0.00 $0.00 $0.00 $0.00
TOTAL $0.00 $0.00 $0.00
Important Information
$0 - $1,272.45 WILL BE DEDUCTED FROM YOUR ACCOUNT AND
CREDITED AS YOUR AUTOMATIC PAYMENT ON 05/09/26. THE
AUTOMATIC PAYMENT AMOUNT WILL BE REDUCED BY ALL PAYMENTS POSTED ON OR BEFORE THIS DATE.
Make checks payable to: Wells Fargo
Amount
Enclosed:
Account Number 5586 6803 0063 4375
New Balance $1,272.45
Total Amount Due (Minimum Payment) $25.00
Current Payment Due Date 05/09/26
Detach and mail with check payable to "Wells Fargo" to arrive by Current Payment Due Date. 00250001272450055866803006343754
DETACH HERE
PAYMENT REMITTANCE CENTER YTG
PO BOX 77033 812 MINNEAPOLIS MN 55480-7733
CITY OF CATHEDRAL CITY
MICHAEL SALAZAR
68700 AVE LALO GUERRERO
CATHEDRAL CITY CA 92234
58 5596 YTG 1 7 9 260414 0 PAGE 3 of 4 1 0 8891 0300 BXIC O1DQ5596 MICHAEL SALAZAR account ending 4375
Transaction Details
Trans Post Reference Number Description Credits Charges 03/22 03/22 2230379F203YDMXTV 76 - APRO LLC 256881 CATHEDRAL CIT CA 100.00 03/29 03/29 5543286F8633H02F7 CHEVRON 0096953 KETTLEMAN CIT CA 69.93 03/29 03/29 5530876F9L9YVWQPX SHELL OIL 10007167017 COALINGA CA 140.28 03/30 03/30 5531658FALB7EGWJZ ARCO#82657CHICO PETQPS CHICO CA 61.40 03/30 03/30 5531658FALB7EGWK7 ARCO#82657CHICO PETQPS CHICO CA 84.72 03/31 03/31 1230202F902SVJZ73 UNDERWATER ENTERPRISES CHICO CA 98.00 04/02 04/02 0230537FD00LJ8690 7-ELEVEN 43077 CHICO CA 60.15 04/03 04/03 5543286FD5VQ96ZS6 CHEVRON 0205353 CHICO CA 101.35 04/04 04/04 5543286FE5VPD4DFT CHEVRON 0096953 KETTLEMAN CIT CA 96.54 04/04 04/04 5543286FE5VPD4DGB CHEVRON 0096953 KETTLEMAN CIT CA 127.68 04/04 04/04 5543687FF7K0ZPAEA DOUBLETREE HOTELS CHICO CA 5.46 CHECK-IN 03/29/26 FOLIO #90826628
04/10 04/10 5543687FM85NWMPVJ DOUBLETREE HOTELS CHICO CA 326.94 CHECK-IN 04/09/26 FOLIO #00000CCF
59 See reverse side for important information.
WELLS FARGO SIGNIFY BUSINESS ESSENTIAL(SM) CARD
Prepared For CITY OF CATHEDRAL CITY
CRAIG SANBORN
Account Number 5586 6803 0933 2492
Statement Closing Date 03/15/26
Days in Billing Cycle 31
Next Statement Date 04/14/26
Credit Line $2,000
Available Credit $2,000
For Customer Service Call:
833-441-0793
Inquiries or Questions:
SBCS-Account Servicing Team
PO Box 40310
Mesa, AZ 85274
Payments:
Payment Remittance Center PO Box 77033
Minneapolis, MN 55480-7733
5596 YTG 1 7 9 260315 0 PAGE 1 of 2 1 0 8891 0300 BXIC O1DQ5596 Payment Information
New Balance $0.00
Current Payment Due (Minimum Payment) $0.00
Current Payment Due Date 04/09/26
Account Summary
Previous Balance $885.25
Credits - $0.00
Payments - $885.25
Purchases & Other Charges + $0.00
Cash Advances + $0.00
Finance Charges + $0.00
New Balance = $0.00
Rate Information
Your rate may vary according to the terms of your agreement.
TYPE OF BALANCE
ANNUAL
INTEREST
RATE
DAILY
FINANCE
CHARGE RATE
AVERAGE
DAILY
BALANCE
PERIODIC
FINANCE
CHARGES
TRANSACTION
FINANCE
CHARGES
TOTAL
FINANCE
CHARGES
PURCHASES 10.740% .02942% $0.00 $0.00 $0.00 $0.00
CASH ADVANCES 27.490% .07531% $0.00 $0.00 $0.00 $0.00
TOTAL $0.00 $0.00 $0.00
Important Information
TOTAL *FINANCE CHARGE* BILLED IN 2025 $0.00 TOTAL *FINANCE CHARGE* PAID IN 2025 $0.00
Transaction Details
Trans Post Reference Number Description Credits Charges 03/09 03/09 F889100EL00CHGDDA AUTOMATIC PAYMENT - THANK YOU 885.25 Make checks payable to: Wells Fargo
Amount
Enclosed:
Account Number 5586 6803 0933 2492
New Balance $0.00
Total Amount Due (Minimum Payment) $0.00
Current Payment Due Date 04/09/26
Detach and mail with check payable to "Wells Fargo" to arrive by Current Payment Due Date. 00000000000000055866803093324923
DETACH HERE
PAYMENT REMITTANCE CENTER YTG
PO BOX 77033 812 MINNEAPOLIS MN 55480-7733
CITY OF CATHEDRAL CITY
CRAIG SANBORN
68700 AVENIDA LALO
GUERRERO
CATHEDRAL CITY CA 92234
60 See reverse side for important information.
WELLS FARGO SIGNIFY BUSINESS ESSENTIAL(SM) CARD
Prepared For CITY OF CATHEDRAL CITY
ENRIQUE SANCHEZ
Account Number 5586 6803 0025 5486
Statement Closing Date 04/14/26
Days in Billing Cycle 30
Next Statement Date 05/15/26
Credit Line $5,000
Available Credit $3,842
For Customer Service Call:
833-441-0793
Inquiries or Questions:
SBCS-Account Servicing Team
PO Box 40310
Mesa, AZ 85274
Payments:
Payment Remittance Center PO Box 77033
Minneapolis, MN 55480-7733
5596 YTG 1 7 9 260414 0 PAGE 1 of 4 1 0 8891 0300 BXIC O1DQ5596 Payment Information
New Balance $1,157.71
Current Payment Due (Minimum Payment) $25.00
Current Payment Due Date 05/09/26
Thank you for using our Automatic Payment
service. See the Important Information section
below for your next scheduled payment.
If you wish to pay off your balance in full: The
balance noted on your statement is not the
payoff amount. Please call 833-441-0793 for
payoff information.
Account Summary
Previous Balance $60.56
Credits - $0.00
Payments - $60.56
Purchases & Other Charges + $1,157.71
Cash Advances + $0.00
Finance Charges + $0.00
New Balance = $1,157.71
Rate Information
Your rate may vary according to the terms of your agreement.
TYPE OF BALANCE
ANNUAL
INTEREST
RATE
DAILY
FINANCE
CHARGE RATE
AVERAGE
DAILY
BALANCE
PERIODIC
FINANCE
CHARGES
TRANSACTION
FINANCE
CHARGES
TOTAL
FINANCE
CHARGES
PURCHASES 10.740% .02942% $0.00 $0.00 $0.00 $0.00
CASH ADVANCES 27.490% .07531% $0.00 $0.00 $0.00 $0.00
TOTAL $0.00 $0.00 $0.00
Important Information
$0 - $1,157.71 WILL BE DEDUCTED FROM YOUR ACCOUNT AND
CREDITED AS YOUR AUTOMATIC PAYMENT ON 05/09/26. THE
AUTOMATIC PAYMENT AMOUNT WILL BE REDUCED BY ALL PAYMENTS POSTED ON OR BEFORE THIS DATE.
Make checks payable to: Wells Fargo
Amount
Enclosed:
Account Number 5586 6803 0025 5486
New Balance $1,157.71
Total Amount Due (Minimum Payment) $25.00
Current Payment Due Date 05/09/26
Detach and mail with check payable to "Wells Fargo" to arrive by Current Payment Due Date. 00250001157710055866803002554866
DETACH HERE
PAYMENT REMITTANCE CENTER YTG
PO BOX 77033 812 MINNEAPOLIS MN 55480-7733
CITY OF CATHEDRAL CITY
ENRIQUE SANCHEZ
68700 AVE LALO GUERRERO
CIVIC CENTER
CATHEDRAL CITY CA 92234
61 5596 YTG 1 7 9 260414 0 PAGE 3 of 4 1 0 8891 0300 BXIC O1DQ5596 ENRIQUE SANCHEZ account ending 5486
Transaction Details
Trans Post Reference Number Description Credits Charges 03/18 03/18 7536943EYQWMD5EZS TOWN AND COUNTRY - LOD SAN DIEGO CA 913.11 CHECK-IN 03/14/26 FOLIO #0000111281
03/19 03/19 5526352EZKZJ5JRE2 ARCO 900794 INDIO CA 71.12 04/07 04/07 5543286FH5WM1G595 SQ *ROSA'S ALTERATIONS CATHEDRAL CIT CA 110.00 04/07 04/07 5526352FJLKTT5X6Y ARCO 912459 PALM DESERT CA 63.48 04/09 04/09 F889100FK00CHGDDA AUTOMATIC PAYMENT - THANK YOU 60.56 62 See reverse side for important information.
WELLS FARGO SIGNIFY BUSINESS ESSENTIAL(SM) CARD
Prepared For CITY OF CATHEDRAL CITY
ASUSENA SOREN
Account Number 5586 6803 0061 6844
Statement Closing Date 04/14/26
Days in Billing Cycle 30
Next Statement Date 05/15/26
Credit Line $5,000 Cash Limit $500
Available Credit $4,030 Available Cash $500
For Customer Service Call:
833-441-0793
Inquiries or Questions:
SBCS-Account Servicing Team
PO Box 40310
Mesa, AZ 85274
Payments:
Payment Remittance Center PO Box 77033
Minneapolis, MN 55480-7733
5596 YTG 1 7 9 260414 0 PAGE 1 of 4 1 0 8891 0300 BXIC O1DQ5596 Payment Information
New Balance $969.92
Current Payment Due (Minimum Payment) $25.00
Current Payment Due Date 05/09/26
Thank you for using our Automatic Payment
service. See the Important Information section
below for your next scheduled payment.
If you wish to pay off your balance in full: The
balance noted on your statement is not the
payoff amount. Please call 833-441-0793 for
payoff information.
Account Summary
Previous Balance $2,153.70
Credits - $0.00
Payments - $2,153.70
Purchases & Other Charges + $969.92
Cash Advances + $0.00
Finance Charges + $0.00
New Balance = $969.92
Rate Information
Your rate may vary according to the terms of your agreement.
TYPE OF BALANCE
ANNUAL
INTEREST
RATE
DAILY
FINANCE
CHARGE RATE
AVERAGE
DAILY
BALANCE
PERIODIC
FINANCE
CHARGES
TRANSACTION
FINANCE
CHARGES
TOTAL
FINANCE
CHARGES
PURCHASES 10.740% .02942% $0.00 $0.00 $0.00 $0.00
CASH ADVANCES 27.490% .07531% $0.00 $0.00 $0.00 $0.00
TOTAL $0.00 $0.00 $0.00
Important Information
$0 - $969.92 WILL BE DEDUCTED FROM YOUR ACCOUNT AND
CREDITED AS YOUR AUTOMATIC PAYMENT ON 05/09/26. THE
AUTOMATIC PAYMENT AMOUNT WILL BE REDUCED BY ALL PAYMENTS POSTED ON OR BEFORE THIS DATE.
Make checks payable to: Wells Fargo
Amount
Enclosed:
Account Number 5586 6803 0061 6844
New Balance $969.92
Total Amount Due (Minimum Payment) $25.00
Current Payment Due Date 05/09/26
Detach and mail with check payable to "Wells Fargo" to arrive by Current Payment Due Date. 00250000969920055866803006168445
DETACH HERE
PAYMENT REMITTANCE CENTER YTG
PO BOX 77033 812 MINNEAPOLIS MN 55480-7733
CITY OF CATHEDRAL CITY
ASUSENA SOREN
68700 AVE LALO GUERRERO
CATHEDRAL CITY CA 92234
63 5596 YTG 1 7 9 260414 0 PAGE 3 of 4 1 0 8891 0300 BXIC O1DQ5596 ASUSENA SOREN account ending 6844
Transaction Details
Trans Post Reference Number Description Credits Charges 03/17 03/17 5543286EX5ZBG4F2F VENETIAN/PALAZZO RM LAS VEGAS NV 236.96 CHECK-IN 03/17/26 FOLIO #HO0021
03/23 03/23 5543286F26139751S TYLER USER CONFERENCE DAYTON OH 100.00 04/08 04/08 5543286FJ5WYNQA32 VENETIAN/PALAZZO FRT D 866-659-9643 NV 592.96 CHECK-IN 04/07/26 FOLIO #460973
04/09 04/09 5270487FLBY27YMWJ VENETIAN RESORT PARKIN LAS VEGAS NV 40.00 04/09 04/09 F889100FK00CHGDDA AUTOMATIC PAYMENT - THANK YOU 2,153.70 64 See reverse side for important information.
WELLS FARGO SIGNIFY BUSINESS ESSENTIAL(SM) CARD
Prepared For CITY OF CATHEDRAL CITY
STEPHEN TUMIR
Account Number 5586 6803 0027 7282
Statement Closing Date 04/14/26
Days in Billing Cycle 30
Next Statement Date 05/15/26
Credit Line $4,000
Available Credit $2,715
For Customer Service Call:
833-441-0793
Inquiries or Questions:
SBCS-Account Servicing Team
PO Box 40310
Mesa, AZ 85274
Payments:
Payment Remittance Center PO Box 77033
Minneapolis, MN 55480-7733
5596 YTG 1 7 9 260414 0 PAGE 1 of 4 1 0 8891 0300 BXIC O1DQ5596 Payment Information
New Balance $1,272.09
Current Payment Due (Minimum Payment) $25.00
Current Payment Due Date 05/09/26
Thank you for using our Automatic Payment
service. See the Important Information section
below for your next scheduled payment.
If you wish to pay off your balance in full: The
balance noted on your statement is not the
payoff amount. Please call 833-441-0793 for
payoff information.
Account Summary
Previous Balance $2,947.89
Credits - $153.36
Payments - $2,794.53
Purchases & Other Charges + $1,272.09
Cash Advances + $0.00
Finance Charges + $0.00
New Balance = $1,272.09
Rate Information
Your rate may vary according to the terms of your agreement.
TYPE OF BALANCE
ANNUAL
INTEREST
RATE
DAILY
FINANCE
CHARGE RATE
AVERAGE
DAILY
BALANCE
PERIODIC
FINANCE
CHARGES
TRANSACTION
FINANCE
CHARGES
TOTAL
FINANCE
CHARGES
PURCHASES 10.740% .02942% $0.00 $0.00 $0.00 $0.00
CASH ADVANCES 27.490% .07531% $0.00 $0.00 $0.00 $0.00
TOTAL $0.00 $0.00 $0.00
Important Information
$0 - $1,272.09 WILL BE DEDUCTED FROM YOUR ACCOUNT AND
CREDITED AS YOUR AUTOMATIC PAYMENT ON 05/09/26. THE
AUTOMATIC PAYMENT AMOUNT WILL BE REDUCED BY ALL PAYMENTS POSTED ON OR BEFORE THIS DATE.
Make checks payable to: Wells Fargo
Amount
Enclosed:
Account Number 5586 6803 0027 7282
New Balance $1,272.09
Total Amount Due (Minimum Payment) $25.00
Current Payment Due Date 05/09/26
Detach and mail with check payable to "Wells Fargo" to arrive by Current Payment Due Date. 00250001272090055866803002772820
DETACH HERE
PAYMENT REMITTANCE CENTER YTG
PO BOX 77033 812 MINNEAPOLIS MN 55480-7733
CITY OF CATHEDRAL CITY
STEPHEN TUMIR
68700 AVE LALO GUERRERO
CIVIC CENTER
CATHEDRAL CITY CA 92234
65 5596 YTG 1 7 9 260414 0 PAGE 3 of 4 1 0 8891 0300 BXIC O1DQ5596 STEPHEN TUMIR account ending 7282
Transaction Details
Trans Post Reference Number Description Credits Charges 03/14 03/16 5543687F24Z13Q567 HILTON BUENA VISTA PAL LK BUENA VIS FL 153.36 CHECK-IN 03/11/26 FOLIO #1301497
03/24 03/24 0541601F3447Y4T6H WAL-MART #1832 PALM SPRINGS CA 74.07 03/24 03/24 5270715F409FP1DDT THE HOME DEPOT #8526 PALM SPRINGS CA 337.56 03/25 03/25 0230537F5EJ04S3KN STATERBROS127 CATHEDRAL CIT CA 56.94 03/25 03/25 5265384F5L5972RJN LES FILLES CAFE & PIZZ CATHEDRAL CIT CA 58.71 03/27 03/27 8230509F7EHMD51NZ SP SUBSTANCE INC CLAREMONT NC 251.16 03/27 03/27 5265384F6LXQ9EJGN USCUTTER 4254813555 WA 225.03 03/27 03/27 8271116F7EHM7RGVA SP MPCSUPPLY HASTINGS MN 154.50 04/01 04/01 5270715FQ09FJHBP0 THE HOME DEPOT #8526 PALM SPRINGS CA 114.12 04/09 04/09 F889100FK00CHGDDA AUTOMATIC PAYMENT - THANK YOU 2,794.53 66 See reverse side for important information.
WELLS FARGO SIGNIFY BUSINESS ESSENTIAL(SM) CARD
Prepared For CITY OF CATHEDRAL CITY
DYJUAN WASHINGTON
Account Number 5586 6803 0064 7773
Statement Closing Date 04/14/26
Days in Billing Cycle 30
Next Statement Date 05/15/26
Credit Line $2,000 Cash Limit $200
Available Credit $0 Available Cash $0
For Customer Service Call:
833-441-0793
Inquiries or Questions:
SBCS-Account Servicing Team
PO Box 40310
Mesa, AZ 85274
Payments:
Payment Remittance Center PO Box 77033
Minneapolis, MN 55480-7733
5596 YTG 1 7 9 260414 0 E PAGE 1 of 2 1 0 8891 0300 BXIC O1DQ5596 Payment Information
New Balance $0.00
Current Payment Due (Minimum Payment) $0.00
Current Payment Due Date 05/09/26
Account Summary
Previous Balance $140.85
Credits - $0.00
Payments - $140.85
Purchases & Other Charges + $0.00
Cash Advances + $0.00
Finance Charges + $0.00
New Balance = $0.00
This Account is closed to future transactions.
Rate Information
Your rate may vary according to the terms of your agreement.
TYPE OF BALANCE
ANNUAL
INTEREST
RATE
DAILY
FINANCE
CHARGE RATE
AVERAGE
DAILY
BALANCE
PERIODIC
FINANCE
CHARGES
TRANSACTION
FINANCE
CHARGES
TOTAL
FINANCE
CHARGES
PURCHASES 10.740% .02942% $0.00 $0.00 $0.00 $0.00
CASH ADVANCES 27.490% .07531% $0.00 $0.00 $0.00 $0.00
TOTAL $0.00 $0.00 $0.00
Transaction Details
Trans Post Reference Number Description Credits Charges 04/09 04/09 F889100FK00CHGDDA AUTOMATIC PAYMENT - THANK YOU 140.85 Make checks payable to: Wells Fargo
Amount
Enclosed:
Account Number 5586 6803 0064 7773
New Balance $0.00
Total Amount Due (Minimum Payment) $0.00
Current Payment Due Date 05/09/26
Detach and mail with check payable to "Wells Fargo" to arrive by Current Payment Due Date. 00000000000000055866803006477735
DETACH HERE
PAYMENT REMITTANCE CENTER YTG
PO BOX 77033 812 MINNEAPOLIS MN 55480-7733
CITY OF CATHEDRAL CITY
DYJUAN WASHINGTON
68700 AVE LALO GUERRERO
CATHEDRAL CITY CA 92234
67 See reverse side for important information.
WELLS FARGO SIGNIFY BUSINESS ESSENTIAL(SM) CARD
Prepared For CITY OF CATHEDRAL CITY
ROBERT WILLIAMS
Account Number 5586 6803 0028 4825
Statement Closing Date 04/14/26
Days in Billing Cycle 30
Next Statement Date 05/15/26
Credit Line $2,000
Available Credit $0
For Customer Service Call:
833-441-0793
Inquiries or Questions:
SBCS-Account Servicing Team
PO Box 40310
Mesa, AZ 85274
Payments:
Payment Remittance Center PO Box 77033
Minneapolis, MN 55480-7733
5596 YTG 1 7 9 260414 0 E PAGE 1 of 2 1 0 8891 0300 BXIC O1DQ5596 Payment Information
New Balance $0.00
Current Payment Due (Minimum Payment) $0.00
Current Payment Due Date 05/09/26
Account Summary
Previous Balance $570.00
Credits - $0.00
Payments - $570.00
Purchases & Other Charges + $0.00
Cash Advances + $0.00
Finance Charges + $0.00
New Balance = $0.00
This Account is closed to future transactions.
Rate Information
Your rate may vary according to the terms of your agreement.
TYPE OF BALANCE
ANNUAL
INTEREST
RATE
DAILY
FINANCE
CHARGE RATE
AVERAGE
DAILY
BALANCE
PERIODIC
FINANCE
CHARGES
TRANSACTION
FINANCE
CHARGES
TOTAL
FINANCE
CHARGES
PURCHASES 10.740% .02942% $0.00 $0.00 $0.00 $0.00
CASH ADVANCES 27.490% .07531% $0.00 $0.00 $0.00 $0.00
TOTAL $0.00 $0.00 $0.00
Transaction Details
Trans Post Reference Number Description Credits Charges 04/09 04/09 F889100FK00CHGDDA AUTOMATIC PAYMENT - THANK YOU 570.00 Make checks payable to: Wells Fargo
Amount
Enclosed:
Account Number 5586 6803 0028 4825
New Balance $0.00
Total Amount Due (Minimum Payment) $0.00
Current Payment Due Date 05/09/26
Detach and mail with check payable to "Wells Fargo" to arrive by Current Payment Due Date. 00000000000000055866803002848251
DETACH HERE
PAYMENT REMITTANCE CENTER YTG
PO BOX 77033 812 MINNEAPOLIS MN 55480-7733
CITY OF CATHEDRAL CITY
ROBERT WILLIAMS
68700 AVE LALO GUERRERO
CIVIC CENTER
CATHEDRAL CITY CA 92234
68 Staff Report
City Council
Item No. 3.E
Meeting Date: May 13, 2026
From: John A. Corella, Director of Public Works
Title: Amendment No. 3 to the On-Call Agreement for Development Support Services between the City of Cathedral City and Christiansen & Company RECOMMENDATION:
For the City Council to approve Amendment No. 3 to the On-Call Agreement for Development Support Services between the City of Cathedral City and Christiansen & Company to continue providing engineering land development management support consulting services for one (1) additional year, in the not to exceed amount of $93,000 per year; and authorize the City Manager to execute Amendment No. 3.
BACKGROUND:
On June 28, 2023, the City Council authorized an agreement with Christiansen & Company to provide on-call development management support services to assist the Engineering Division in addressing increased development activity.
On June 26, 2024, the City Council approved Amendment No. 1, extending the agreement by one (1) year and authorizing up to two (2) additional one-year extensions. On May 14, 2025, the City Council approved Amendment No. 2, exercising the first one-year extension.
The agreement provides professional services to support the city’s development review process, including managing development reviews; conducting technical reviews of development-related studies such as hydrology reports, water quality management plans (WQMPs), traffic studies, geotechnical reports, and Federal Emergency Management Agency (FEMA) flood mapping; and oversight of the development and implementation of conditions of approval.
Christiansen & Company continues to support both pre-development and post-entitlement projects and has assisted in maintaining efficient processing of development applications, plan checks, and coordination between city staff and the development stakeholders.
DISCUSSION:
The city continues to experience a steady volume of development activity requiring 1 engineering review and coordination. Christiansen & Company has provided critical support to the Engineering Division by delivering development management oversight, coordinating consultant plan check services, and improving processing timelines and communication with applicants.
The Land Development Engineer position, originally intended to provide in-house support for these functions, remained vacant and was subsequently eliminated as part of the FY 2025– 26 and FY 2026–27 biennial budget adoption. The cost savings associated with this position were reallocated to the Engineering Professional and Technical Services budget to continue funding on-call consulting services, including the Christiansen & Company agreement.
Continuing these services for one additional year is necessary to maintain current service levels and ensure timely processing of development projects. Christiansen & Company continues to provide effective and necessary support that enables the city to maintain efficient development review processes.
Amendment No. 3 represents the final one-year extension authorized under Amendment No.
1. As part of the next biennial budget cycle, staff will evaluate resource needs, including issuance of a request for proposals (RFP) for on-call development support services beginning in FY 2027–28 or reestablishing a full-time Land Development Engineer position.
In addition to the one-year term extension, Amendment No. 3 includes updates to several provisions of the Agreement to align with the city’s current standard professional services contract. These updates include revisions related to ownership of materials, standards of performance, confidentiality, and continuity of personnel, as well as the addition of a new data protection provision. Collectively, these updates clarify expectations regarding work products, performance standards, information handling, and data security, while maintaining consistency with the current city’s contractual requirements.
City staff recommend that the City Council approve Amendment No. 3 to the On-Call Agreement for Development Support Services between the City of Cathedral City and Christiansen & Company to provide engineering land development management support consulting services for one (1) additional year, in the not to exceed amount of $93,000 per year; and, authorize the City Manager to execute Amendment No. 3.
FISCAL IMPACT:
The not-to-exceed amount for Amendment No. 3 is $93,000. Funding is currently budgeted in the Engineering Division Professional and Technical Services account (100-100-150-156- 8600-8601) and included in the city’s FY 2025-26 and FY 2026-27 Biennial Budget.
City staff will use the hourly rates and unit prices established in the agreement to develop task orders for specific services required. The total costs and funding sources for each task order will be identified at the time of issuance. City Council approval, if required, will be obtained prior to issuing a notice to proceed when task order costs exceed the Public Works Department purchasing guidelines requirements.
FISCAL YEAR DESCRIPTION
GENERAL
LEDGER
ACCOUNT
CODES
PROJECT
CODE AMOUNT ONE TIME or
ONGOING
2 2026-2027
On-Call
Development
Support
Services
100-100-150-
156-8600-8601
ENG- PROF
SVCS $93,000 One Time
2026-2027 Total $93,000
FIVE-YEAR STRATEGIC PLAN:
Goal C: Fiscal Stability and Sustainability
Objective: Cathedral City has economically prospered by facilitating the investment of private dollars in high quality development which benefits the community. We remain financially solvent by instituting prudent fiscal policies and transparent fiscal practices.
Action C-2: Develop an inventory of contract services that are due for bid and request proposals.
ATTACHMENTS:
1. Amendment No. 3 to City’s On-Call Agreement for Development Support Services with Christiansen & Company
3 AMENDMENT NO. 3
TO THE
AGREEMENT FOR DEVELOPMENT SUPPORT SERVICES
BETWEEN
THE CITY OF CATHEDRAL CITY, CALIFORNIA
AND
CHRISTIANSEN & COMPANY
In accordance with the “Agreement for De velopment Support Services” dated J une 28, 2023, (“Agreement”), by and between the City of Cathedral City, a municipal corporation (“City”) and Christiansen & Company , a California corporation (“ Consultant”), and in accordance with Section 27 of the Agreement, entitled, “Amendments”, this Amendment Number No. 3 to the Agreement is made and entered into this 26th day of June 2026, (“Effective Date”).
RECITALS
A. Consultant currently provides the City with development support services.
B. City desires to amend the Agreement as per Section 1 of Amendment No. 1 dated June 26th, 2024, to: extend the Agreement for an additional one (1) year, commencing on the Effective Date.
C. Section 6. Ownership of Documents has been amended in the City’s standard agreement. Amendment No. 3 will repeal and replace Section 6 of the original agreement with Section 2. Ownership of Materials; Exceptions; Documents.
D. Section 9. Standards of Performance; Familiarity with Work has been amended in the City’s standard agreement. Amendment No. 3 will repeal and replace Section 9. of the original agreement with Section 3. Standard of Performance; Familiarity with Work.
E. Section 10. Prevailing Wage Laws has been amended in the City’s standard agreement. Amendment No. 3 will repeal and replace Section 10 of the original agreement with Section 4. Prevailing Wage Laws.
F. Section 14. Confidential Information; Release of Information has been amended in the City’s standard agreement. Amendment No. 3 will repeal and replace Section 14 of the original agreement with Section 5. Confidential Information; Release of Information.
G. Section 18. Continuity of Personnel has been amended in the City’s standard agreement. Amendment No. 3 will repeal and replace Section 18 of the original agreement with Section 6. Continuity of Personnel.
H. Section 20. Default has been amended in the City’s standard agreement. Amendment No. 3 will repeal and replace Section 20 of the original agreement with Section 7. Default.
4 I. Section 39. Data Protection has been added to the City’s standard agreements.
Amendment No. 3 will include Section 8. Data Protection.
NOW, THEREFORE, for good and valuable consideration, the parties agree as follows:
Section 1. The agreement termination date as set forth in the Agreement is hereby amended such that it shall expire at the end of business day on June 26, 2027 (Expiration Date).
Section 2. Ownership of Materials; Exceptions; Documents. (a) Documents and Data. All original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared, developed or discovered by Consultant in the course of providing the Services pursuant to this Agreement (“Materials”) shall become the sole property of City and may be used, reused or otherwise disposed of by City without the permission of the Consultant. Upon completion, expiration or termination of this Agreement, Consultant shall turn over to City all such Materials .
(b) If and to the extent that City utilizes for any purpose not related to this Agreement any Materials prepared, developed or discovered by Consultant in the course of providing the Services pursuant to this Agreement, Consultant’s guarantees and warranties in Section 9 “Standard of Performance; Familiarity With Work” of this Agreement shall not extend to such use of the Materials .
(c) Consultant warrants that all Materials it drafts and completes pursuant to this Agreement constitutes original work. Specifically, Consultant understands and agrees that use of artificial intelligence (AI) tools including, without limitation, ChatGPT, Mic rosoft’s Bing Chat, Google’s Bard, and Meta’s LLaMA (Large Language Model Meta AI), in the performance of this Agreement does not constitute an original work, i.e., submitting Materials generated by such AI tools to City and representing it as Consultant’s original work constitutes a material breach of this Agreement, constitutes a false claim, and may also violate applicable intellectual property rights law including without limitation, United States Copyright Law. Accordingly, and notwithstanding any oth er provision of this Agreement as to ownership, City specifically rejects ownership of such Materials. Consultant is required to indemnify and defend City to the fullest extent allowed by applicable law should it violate this Section.
Section 3. Standard of Performance; Familiarity with Work. (a) Consultant represents and warrants that it has the qualifications, experience and facilities necessary to properly perform the Services required under this Agreement in a thorough, competent and professional manner. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all Services. In meeting its obligations under this Agreement, Consultant shall employ, at a minimum, generally accepted standards and practices utilized by 5 persons engaged in providing services similar to the Services required of Consultant under this Agreement, and shall use such skill, prudence, and diligence as other members of Consultant’s profession commonly possess and exercise. In addition to the general standards of performance set forth this section, additional specific standards of performance and performance criteria may be set forth in Exhibit “A” “Scope of Work” that shall also be applicable to Consultants work under this Agreement. Where there is a conflict between a general and a specific standard of performance or performance criteria, the specific standard or criteria shall prevail over the general.
(b) Consultant warrants that (1) it has thoroughly investigated and considered the work to be performed, (2) it has investigated the issues, regarding the scope of services to be provided, (3) it has carefully considered how the work should be performed, and ( 4) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement.
(c) Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant’s failure to comply with the standard of care provided for herein. Consultant shall at all times enforce strict discipline and good order among its employees. Any employee who is determined by the City to be uncooperative, incompetent, a threat to the safety of persons or the Services, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Services to be performed by the Consultant and shall not be re-employed on the Services.
Section 4. Prevailing Wage Laws.
Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. It is the understanding of City and Consultant that California prevailing wage laws may not apply to this Agreement because the Agreement does not involve any of th e following services subject to prevailing wage rates pursuant to the California Labor Code or regulations promulgated thereunder: Construction, alteration, demolition, installation, or repair work performed on public buildings, facilities, streets or sewers done under contract and paid for in whole or in part out of public funds. In this context, “construction" includes work performed during the design and preconstruction phases of construction including, but not limited to, inspection and land surveying work. Consultant shall defend, indemnify, and hold City, its elected officials, officers, employees, volunteers and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
Section 5. Confidential Information; Release of Information. 6 (a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the City Manager, except as may be required by law. Consultant shall not use City’s name or insignia, photographs, or any publicity pertaining to the Services in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City.
(b) Consultant, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the City Manager or unless requested by the City Attorney of City, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena.
(c) If Consultant, or any officer, employee, agent or subcontractor of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reim bursement and indemnity from Consultant for any damages, costs an d fees, including attorney’s fees, caused by or incurred as a result of Consultant’s conduct.
(d) Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admiss - ions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.
Section 6. Continuity of Personnel.
Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant’s staff and subcontractors, if any, assigned to perform the Services.
Consultant shall notify City of any changes in Consultant’s staff and subcontractors , if any, assigned to perform the Services prior to and during any such performance. If City does not agree to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause.
Section 7. Default.
7 In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default. Instead, the City may give notice to Consultant of the default and the reasons for the default. The notice shall include the timeframe in which Consultant may cure the default. This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if circumstances warrant, however, the time frame may also be shortened if the default results in a safety issue or imminent threat to City employees or the public in the sole discretion of City. During the period of time that Consultant is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default.
If Consultant does not cure the defa ult, the City may take necessary steps to terminate this Agreement under Section 20 “Termination of Agreement.” Any failure on the part of the City to give notice of the Consultant’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement.
Section 8. Data Protection.
(a) Consultant shall protect, using the most secure means and technology that is commercially available, City-provided data or consumer-provided data acquired in the course and scope of this Agreement, including but not limited to customer lists and customer c redit card or consumer data, (collectively, the “City Data”).
Consultant shall notify City in writing as soon as reasonably feasible, and in any event within twenty-four (24) hours, of Consultant’s discovery or reasonable belief of any unauthorized access of City Data (a “Data Breach”), or of any incident affecting, or potentially affecting City Data related to cyber security (a “Security Incident”), including, but not limited to, denial of service attack, and system outage, instability or degradation due to computer malware or virus. Consultant shall begin remediation immediately. Consultant shall provide daily updates, or more frequently if required by City, regarding findings and actions performed by Consultant until the Data Breach or Security Incident has been effectively resolved to City’s satisfaction. Consultant shall conduct an investigation of the Data Breach or Security Incident and shall share the report of the investigation with City. At City’s sole discretion, City and its authorized agents shall have the right to lead or participate in the investigation. Consultant shall cooperate fully with City, its agents and law enforcement.
(b) If City is subject to liability for any Data Breach or Security Incident, then Consultant shall fully indemnify and hold harmless City and defend against any resulting actions.
Section 9. Except as specifically amended by this Amendment No. 3, the remaining terms of the Agreement shall remain in full force and effect. In the event of a conflict between the provisions of this Amendment No. 3 and the provisions of the Agreement, the provisions of this Amendment No. 3 shall control.
SUMMARY:
8 Amendment No. 3 extends the contract end date to June 26 , 2027, and updates the Agreement to the City’s standard agreement for professional services.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 3 to be executed as of the date first written above.
CITY OF CATHEDRAL CITY CHRISTIANSEN & COMPANY
By: Andrew Firestine By: Keith Christiansen, Owner
City Manager
ATTEST:
By: Christina Burton By:
City Clerk
By: Eric S. Vail
City Attorney
9 Staff Report
City Council
Item No. 3.F
Meeting Date: May 13, 2026
From: John A. Corella, Director of Public Works
Title: Resolution Adopting the City's FY 2026-27 SB-1 (RMRA) Projects RECOMMENDATION:
To approve a resolution adopting the city’s FY 2026-27 Capital Improvement Program projects funded by Senate Bill 1 (SB-1), the Road Repair and Accountability Act of 2017.
BACKGROUND:
Prior to Senate Bill 1 (SB-1), cities and counties across California delayed or cancelled roadway improvement projects due to insufficient funding, resulting in deferred maintenance and declining roadway conditions. The 2016 California Statewide Local Streets and Roads Needs Assessment found that, on average, local streets were in an “at-risk” condition, trending toward failure.
On April 28, 2017, Governor Brown signed SB-1, known as the Road Repair and Accountability Act of 2017, to address basic road maintenance, rehabilitation, and critical needs for both state highways and local streets and roads, known as the Local Streets and Roads Program (LSRP). SB-1 generates revenues through increased per gallon fuel excise taxes, diesel fuel sales taxes, vehicle registration fees and provides for inflationary adjustments on future tax rates.
A portion of these revenues is deposited into the Road Maintenance and Rehabilitation Account (RMRA), from which funds are apportioned to cities, including Cathedral City, by formula for road maintenance, rehabilitation, and critical safety projects.
SB-1 guidelines require that all RMRA-funded projects be included in the city’s Capital Improvement Program (CIP). Accordingly, on September 13, 2017, the City Council adopted Resolution No. 2017-43, incorporating RMRA-funded projects into the city’s 5-Year CIP.
At the April 16, 2025, City Council special meeting for the Public Works Staffing and Budget Review, staff presented the proposed RMRA-funded projects included in the city’s 5-Year CIP (FY 2026-30) for review and discussion.
1 On May 14, 2025, the City Council approved Resolution No. 2025-07, programming RMRA funding to initiate and/or complete the following projects in FY 2025–26:
East Palm Canyon Drive Master Underground Plan (MUP), Widening, and Traffic Signal at Cree Road Intersection (Construction)
Whitewater Area Street Rehabilitation Phase II (Construction) Landau Boulevard Public Alley Reconstruction (Design)
On March 25, 2026, staff presented an update on FY 2025–26 CIP projects and identified delays in the East Palm Canyon Drive MUP, Widening, and Traffic Signal at Cree Road Intersection project. This project was programmed for construction in FY 2025–26 using a combination of RMRA and Maintenance of Effort (MOE) funds. Due to delays related to utility coordination, and permitting, construction could not proceed within the fiscal year, placing the city at risk of not meeting its annual MOE expenditure requirement.
To maintain compliance with MOE requirements, staff recommended advancing an alternative eligible project. The Sunny Sands Neighborhood Pavement Reconstruction Project, originally programmed in the 5-Year CIP for FY 2027–28 and funded with RMRA and MOE funds, was identified and advanced to FY 2025–26.
On April 22, 2026, the City Council authorized award of a construction contract for the Sunny Sands Neighborhood Pavement Reconstruction Project. Because construction bids were lower than anticipated, the project was fully funded with MOE funds. As a result, the RMRA funds originally programmed for this project remain available and will be reprogrammed in the next biennial budget to other eligible CIP projects.
DISCUSSION:
New Projects for FY 2026-27
Staff proposes one (1) new RMRA-funded project for FY 2026–27, identified as Project 1 in Resolution No. 2026-___, attached to this staff report:
Avenida El Mundo and Avenida El Pueblo Street Reconstruction Staff propose the reconstruction of pavement on Avenida El Mundo and Avenida El Pueblo from McCallum Way to Ramon Road. The current Pavement Condition Index (PCI) ratings are 55 for Avenida El Mundo. Reflecting fair condition, and 48.5 for Avenida El Pueblo, reflecting poor condition, indicating the need for rehabilitation to prevent further deterioration.
The preliminary estimated cost is $1,200,000.
This project was originally programmed with $460,000 in Community Development Block Grant (CDBG) funds and $740,000 in RMRA funds. However, FY 2026–27 CDBG allocation, announced on April 3, 2026, was lower than anticipated. As a result, the funding plan has been revised to $385,996 in CDBG funds and $814,004 in RMRA funds.
The project was included in the CDBG Annual Action Plan (AAP), which was introduced to the City Council on March 11, 2026. A public hearing is scheduled for tonight at the May 13, 2026, City Council meeting to consider approval of the AAP. 2 Previously Adopted Projects for FY 2026-27
Staff are proposing to continue or initiate previously adopted RMRA funded projects from Resolution No. 2025-07 in FY 2026-27. The following projects are listed in Resolution No. 2026-__ attached to this staff report:
Landau Boulevard Public Alley Reconstruction (Construction) Design for this project, funded with RMRA in FY 2025–26, is currently underway and anticipated to be completed by the end of FY 2025–26. Construction is proposed for FY 2026–27 and is expected to be fully funded with available RMRA funds.
The public alley construction was originally programmed in the 5-Year CIP with an estimated cost of $1,010,000; however, as design progresses, the cost estimate has been revised to approximately $1,300,000.
The project area is bounded by Vista Chino (north), 30th Avenue (south), Landau Boulevard (west), and Avenida La Paz (east), and provides access to both multifamily and single-family residences. Improvements include removal and reconstruction of the existing alley pavement.
The Landau Boulevard Public Alleyway Reconstruction is listed as Project 2 in the SB-1 Resolution No. 2026-__ attached to this staff report.
East Palm Canyon Drive Widening Project
This project is part of the broader East Palm Canyon Drive Widening, Master Underground Plan (MUP), and Traffic Signal at Cree Road project, currently under design.
The proposed project includes widening the southside of East Palm Canyon Drive from 32 feet to 47 feet, with the addition of a sidewalk on the section from Canyon Plaza (West) to the western city limits. The widening will accommodate east bound traffic and wider bicycle lane widths, improve safe pedestrian movement, and improvements to the current line-of- sight deficiencies along the westbound approach into Cathedral City from Palm Springs.
Originally programmed for construction in FY 2025–26, the project has been delayed due to utility coordination with Southern California Edison (SCE) and permitting requirements with the California Department of Transportation (Caltrans). Design is anticipated to be completed by the end of FY 2025–26.
This project was programmed in the 5-Year CIP with an initial construction cost estimate of $912,000 for roadway widening, to be funded exclusively with RMRA funds. As design nears completion, the estimated cost for the widening component has been revised to $1,133,598.
The East Palm Canyon Widening Project is re-listed as Project 3 in the SB-1 Resolution No. 2026-__ attached.
Summary
All proposed RMRA-funded projects are included in the city’s 5-Year CIP previously presented to the City Council. SB-1 requires the city to annually adopt a resolution identifying projects for funding in the upcoming fiscal year. Upon approval, the resolution will be submitted to the California Transportation Commission (CTC) in compliance with LSRP 3 requirements.
City staff recommend that City Council approve the attached resolution adopting the city’s FY 2026-27 Capital Improvement Program projects funded by Senate Bill 1 (SB-1), the Road Repair and Accountability Act of 2017, and to approve the list of projects selected.
FISCAL IMPACT:
Approval of the recommended action does not result in an immediate fiscal impact, as each project will be brought to the City Council separately for funding authorization.
To remain eligible for RMRA funding, the city must meet its Maintenance of Effort (MOE) requirement by maintaining an average annual General Fund expenditure of approximately $905,000 for street-related purposes, based on FY 2009–10 through FY 2011–12.
The updated estimated cost for the three (3) programmed projects for FY 2026-27 is in the amount of $3,247,602, as shown in the table below.
Avenida El Pueblo and Avenida El Mundo Street Reconstruction $814,004 Landau Boulevard Public Alley Reconstruction $1,300,000 East Palm Canyon Drive Widening $1,133,598
Total Estimated Cost for FY 26/27 SB-1 Projects $3,247,602 The city received approximately $1.35 million in RMRA revenue in FY 2024–25 and is projected to receive approximately $1.36 million in FY 2025–26, based on estimates from the California Department of Finance.
The current RMRA fund balance, including existing encumbrances, is approximately $2.7 million. Projected FY 2026–27 RMRA revenues are approximately $1.45 million. Combined, available and projected RMRA funds total approximately $4.15 million, which is sufficient to support the proposed FY 2026–27 projects.
FIVE-YEAR STRATEGIC PLAN:
Goal B: Community Investment
Objective: Cathedral City roads, gateways, public spaces, and other city infrastructure are well planned, designed, constructed, and maintained.
ATTACHMENTS:
1. 5-Year CIP SB-1 Project Maps for FY 2026-27
2. Resolution No. 2026-___
4 5
VISTA CHINO
30TH AVENUE
6 7
RESOLUTION NO. 2026- _____
RESOLUTION ADOPTING A LIST OF PROJECTS FOR
FISCAL YEA R 2026-27 FUNDED BY SB 1: THE ROAD
REPAIR AND ACCOUNTABILITY ACT OF 2017
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multi -modal transportation funding shortfalls statewide; and
WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of Cathedral City (“CITY”) are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and
WHEREAS, the CITY must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and
WHEREAS, the CITY, will receive an estimated $1,450,000 in RMRA funding in Fiscal Year 2026-27 from SB 1; and
WHEREAS, this is the tenth year in which the City is receiving SB 1 funding and will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and
WHEREAS, the CITY has undergone a robust public process to ensure public input into our community’s transportation priorities/the project list; and
WHEREAS, the CITY used a Pavement Management System to develop the SB 1 project list to ensure revenues are being used on the most high -priority and cost - effective projects that also meet the community’s priorities for transportation investment; and
WHEREAS, the funding from SB 1 will help the C ITY maintain and rehabilitate streets throughout the CITY this year and in the future; and 8 WHEREAS, the 2018 California Statewide Local Streets and Roads Needs Assessment found that the CITY’s streets and roads are in a “poor” condition and this revenue will help us increase the overall quality of our road system and over the next decade will bring our streets and roads into a “good” condition; and
WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure , and using cutting -edge technology, materials and practices , will have significant positive co-benefits statewide.
NOW, THEREFORE IT IS HEREBY RESOLVED, ORDERED AND FOUND by the City Council of the City of Cathedral City, State of California, as follows:
1. The foregoing recitals are true and correct.
2. The following list of newly proposed projects will be funded in -part or solely with Fiscal Year 2026-27 Road Maintenance and Rehabilitation Account revenues:
Proposed Project 1: Avenida El Mun do and Avenida E l Pueblo Street Reconstruction
Description: The proposed project includes the rehabilitation of deteriorated roadway segments between McCallum Way and Ramon Road. The current Pavement Condition Index (PCI) ratings are 55 for Avenida El Mundo, reflecting fair condition, and 48.5 for Avenida El Pueblo, reflecting poor condition.
Location: The project is located on Avenida El Mundo and Avenida El Pueblo from McCallum Way to Baristo Road.
Estimated Project Schedule: January 2027- March 2027
Estimated Useful Life: Twenty (20) years
3. The following previously proposed and adopted projects may also utilize Fiscal Year 202 6-27 Road Maintenance and Rehabilitation Account revenues in their delivery. With the relisting of these projects in the adopted fiscal year resolution, the City is reaffirming to the public and the State our intent to fund these projects with Road Maintenance and Rehabilitation Account revenues:
Proposed Project 2: East Palm Canyon Drive Widening
Description: The proposed project includes widening the south side of East Palm Canyon Drive to from 32 feet to 47 feet with the addition of a sidewalk on the 9 section from Canyon Plaza (West) to the western city limits. The widening will accommodate east bound traffic and wider bicycle lane widths, improve safe pedestrian movement, and better the line of site deficiencies that exist on the curve into Cathedral City. This construction of this Project was programmed for FY 2025- 26, but due to delays in the design phase, is now proposed for FY 2026-27.
Location: The project is located on East Palm Canyon Drive from Canyon Plaza (west) to the western city limits.
Estimated Project Schedule: July 2026- October 2027
Estimated Useful Life: Twenty (20) years
Proposed Project 3: Landau Boulevard Public Alleyway Reconstruction Description: The Landau Boulevard Public Alleyway Reconstruction includes the removal and reconstruction of pavement within the public alley right of way.
The Landau Boulevard Public Alleyway provides parking access to multifamily and single -family residences in the Panorama Neighborhood. The City is scheduled to complete the design phase, which was programmed with RMRA funding, in FY 2025 -26, and to proposes to proceed with the construction phase in FY 2026-27.
Location: The Landau Public Alleyway is bounded by Vista Chino to the north, 30th Avenue to the south, Landau Boulevard to the west, and Avenida La Paz to the east.
Estimated Project Schedule: July 2025- October 2026
Estimated Useful Life: Twenty (20) years
10 PASSED AND ADOPTED by the City Council of the City of Cathedral City, State of California this _______ day of May 2026, by the following vote:
Ayes:
Noes:
Absent:
Abstain:
______________________________________
Raymond Gregory, Mayor
ATTEST:
___________________________________
Christina Burton, City Clerk
APPROVED AS TO FORM:
___________________________________
Eric S. Vail, City Attorney
11 Staff Report
City Council
Item No. 3.G
Meeting Date: May 13, 2026
From: John A. Corella, Director of Public Works
Title: Award Community Development Block Grant Subrecipient Agreement to Fair Housing Council of Riverside County
RECOMMENDATION:
To authorize the award of a subrecipient agreement to the Fair Housing Council of Riverside County (FHCRC) in the amount of $20,000 to provide fair housing services under Cathedral City’s FY 2026-2027 Community Development Block Grant (CDBG) program; approve a corresponding budget allocation of $20,000 from CDBG funds; and authorize the City Manager to execute all necessary contract documents, subject to the approval of the FY 2026-2027 Annual Action Plan (AAP) by the US Department of Housing and Urban Development..
BACKGROUND:
Cathedral City receives annual entitlement funding through the Community Development Block Grant (CDBG) program, administered by the U.S. Department of Housing and Urban Development (HUD). These funds support various activities that benefit low- to moderate income residents, including public infrastructure improvements, community services, and fair housing initiatives.
Each year, the city develops an Annual Action Plan (AAP) to outline the allocation of CDBG funds in accordance with the priorities set forth in the city’s Five-Year Consolidated Plan (Con Plan). On May 13, 2026, staff will present the final AAP to City Council for approval, which allocates funding across three main categories: program administration, public services, and public infrastructure improvements.
Within the program administration category, funds are designated to support fair housing initiatives that provide housing-related services to qualifying residents. Consistent with CDBG requirements, the city conducts an annual competitive procurement process to select a qualified provider to deliver these services.
On April 3, 2026, HUD announced Cathedral City’s FY 2026–2027 CDBG allocation in the amount of $482,495. This announcement initiated the required 60-day period for the city to submit its AAP to HUD, with a submission deadline of June 2, 2026. Upon submission, HUD 1 will conduct a review period of up to 45 days for approval of the AAP and related funding activities.
In coordination with the AAP approval, the recommended subrecipient agreement for fair housing services is also on the agenda for City Council consideration at the May 13, 2026, meeting. However, execution of the subrecipient agreement will not occur until the FY 2026– 2027 AAP has been approved by HUD. This ensures compliance with federal requirements and alignment with the City’s adopted funding authorization.
DISCUSSION:
In accordance with CDBG program requirements for securing fair housing services, city staff published a Notice of Funding Availability (NOFA) for Fair Housing Services on January 23, 2026. The NOFA was published in both English and Spanish in The Desert Sun and posted on the city’s website.
The application period was open from January 23 to February 23, 2026. During this time, city staff also notified interested parties who had previously inquired about Fair Housing Service grant opportunities.
Only one (1) application was received before the NOFA application deadline. The application received was from the Fair Housing Council of Riverside County (FHCRC). The city’s Engineering Division staff, in collaboration with TAMJAC, the on-call CDBG administrative consultant, conducted a thorough review of the application.
FHCRC’s application was responsive and demonstrated strong qualifications, including a clear understanding of the tasks required to deliver fair housing services to the Cathedral City community. FHCRC also currently provides fair housing services through the city’s CDBG program since FY 2024-2025 and has consistently delivered effective, comprehensive support to residents.
This demonstrated performance is further supported by outcomes reported in the FY 2024– 2025 Consolidated Annual Performance Evaluation Report (CAPER), approved by City Council on September 11, 2025. FHCRC exceeded its program year goal by assisting 841 residents, surpassing the target of 801 and achieving approximately 105 percent of its goal.
Services included assistance with landlord-tenant issues, discrimination cases, eviction concerns, and other fair housing-related matters.
FHCRC has reported that in the first three (3) quarters of FY 2025–2026, it has assisted 221 residents. FHCRC has indicated that similar reductions in service requests are being experienced by fair housing providers nationwide. While the number of residents assisted during FY 2025–2026 has declined compared to the prior program year, FHCRC has continued to provide quality fair housing services and remains available to assist residents in need. City staff will continue collaborative efforts with FHCRC to enhance public outreach and awareness of available fair housing resources and services within the community.
City staff recommend that the City Council authorize the award of a subrecipient agreement to FHCRC in the amount of $20,000 to provide fair housing services under Cathedral City’s FY 2026–2027 CDBG program; approve a corresponding budget allocation of $20,000 from CDBG funds; and authorize the City Manager to execute all necessary contract documents, subject to HUD approval of the FY 2026–2027 AAP.
2 FISCAL IMPACT:
FHCRC initially requested $25,000 in its application. However, the city’s FY 2026–2027 CDBG allocation of $482,495, announced by HUD, was lower than both anticipated and the prior year’s allocation of $511,608. To maintain the funding distribution previously approved by the City Council across all program categories, staff recommend a reduced award amount of $20,000, which FHCRC has accepted.
The recommended funding level is also consistent with the amount awarded in FY 2025– 2026 and the prior two (2) fiscal cycles. Additionally, current program utilization has decreased during FY 2025–2026 compared to the prior program year, further supporting the recommended funding level.
This amount will be funded through Cathedral City’s FY 2026–2027 CDBG allocation. All expenditures under the CDBG program are reimbursable and subject to federal requirements, including HUD approval of the AAP and execution of the federal grant agreement. The subrecipient agreement will not be executed until the FY 2026–2027 AAP has been approved by HUD.
Pursuant to HUD guidance issued in a memorandum on pre-award costs dated April 1, 2026, for FY 2026-2027, jurisdictions may incur eligible costs prior to execution of the federal grant agreement to ensure continuity of services, provided such costs are necessary for timely program implementation, eligible under applicable regulations, and included in an Annual Action Plan approved by HUD. This program meets these requirements.
The following table summarizes the budget allocations for fair housing services.
FISCAL YEAR DESCRIPTION
GENERAL
LEDGER
ACCOUNT
CODES
PROJECT
CODE AMOUNT ONE TIME or
ONGOING
2026-2027
CDBG Fair
Housing
Services
251-100-150-
156-8600-8601
CDBG- PROF
SVCS $20,000.00 One Time
2026-2027 Total $20,000.00
FIVE-YEAR STRATEGIC PLAN:
Goal F: Embracing, Inclusive Community
Objective: Cathedral City is valued and respected as a community that welcomes and embraces diversity, has an abundance of high quality and affordable housing options, and vibrant businesses. Our neighborhoods are attractive and well-maintained and issues surrounding homelessness have been compassionately addressed with thoughtful, coordinated, and collaborative programs.
ATTACHMENTS:
1. FHCRC Subrecipient Agreement
2. FHCRC Public Service Grant Application for Fair Housing Providers 3 4
- 1 -
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
THE CITY OF CATHEDRAL CITY, CALIFORNIA
AND
FAIR HOUSING COUNCIL OF RIVERSIDE COUNTY
This Agreement for Professional Services (“Agreement”) is entered into as of _______ (“Effective Date”) by and between the City of Cathedral City , a municipal corporation (“City”) organized under the laws of the State of California, with its principal place of business at 68700 Avenida Lalo Guerrero, Cathedral City, California 92234 and Fair Housing Council of Riverside County, Inc., a California Corporation, (“Subrecipient”). City and Subrecipient are sometimes hereinafter individually referred to as “Party” and hereinafter collectively referred to as the “Parties.”
RECITALS
A. City has sought, b y. request for qualifications / proposals the performance of the support services defined and described particularly in Section 2 of this Agreement.
B. Subrecipient, following submission of a proposal for the performance of the services defined and de scribed particularly in Section 2 of this Agreement, was selected by the City to perform those services.
C. Subrecipient was selected by the City on the basis of Subrecipient’s demonstrated competence and the professional qualifications necessary for the satisfactory performance of the services required and Subrecipient represents that it is experienced in providing the engineering support services to public clients, is licensed in the State of California, and is familiar with the plans of the City.
D. Pursuant to the City of Cathedral City’s Municipal Code, City has authority to enter into this Subrecipient Services Agreement and the City Manager has authority to execute this Agreement.
E. The Parties desire to formalize the selection of Subrecipient for performance of those services defined and described particularly in Section 2 of this Agreement and desire that the terms of that performance be as particularly defined and described herein.
OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained here and other consideration, the value and adequacy of which are hereby acknowledged, the Parties agree as follows:
5 - 2 -
SECTION 1. TERM OF AGREEMENT.
Subject to the provisions of Section 19 "Termination of Agreement" of this Agreement, the Term of this Agreement is for one (1) year commencing on the Effective Date.
SECTION 2. SCOPE OF SERVICES & SCHEDULE OF PERFORMANCE. (a) Scope of Services . Subrecipient agrees to perform the services set forth in Exhibit “A” “Scope of Services” (hereinafter, the “Services”) and made a part of this Agreement by this reference.
(b) Schedule of Performance . The Services shall be completed pursuant to the schedule specified in Exhibit “A.” Should the Services not be completed pursuant to that schedule, the Subrecipient shall be deemed to be in Default of this Agreement.
The City, in its sole discretion, may choose not to enforce the Default provisions of this Agreement and may instead allow Subrecipient to continue performing the Services.
SECTION 3. ADDITIONAL SERVICES.
Subrecipient shall not be compensated for any work rendered in connection with its performance of this Agreement that are in addition to or outside of the Services unless such additional services are authorized in advance and in writing in accordance with Section 26 “Administration and Implementation” or Section 2 8 “Amendment” of this Agreement. If and when such additional work is authorized, such additional work shall be deemed to be part of the Services.
SECTION 4. COMPENSATION AND METHOD OF PAYMENT.
A. Subrecipient will be reimbursed for hours worked at the hourly rates specified in the Subrecipient's approved Cost Proposal. The specified hourly rates shall include direct salary costs, employee benefits, prevailing wages, employer payments, overhead, and fee. These rates are not adjustable for the performance period set forth in this Agreement. Subrecipient will be reimbursed within thirty (30) days upon receipt by City's Contract Administrator of itemized invoices in duplicate.
B. In addition, Subrecipient will be reimbursed for incurred (actual) direct costs other than salary costs that are in the approved Cost Proposal and identified in the approved Cost Proposal and in the executed Task Order.
C. Specific projects will be assigned to Subrecipient through issuance of Task Orders.
D. After a project to be performed under this Agreement is identified by City, City will prepare a draft Task Order; less the cost estimate. A draft Task Order will identify the scope of services, expected results, project deliverables, period of 6 - 3 -
performance, project schedule and will designate a City Project Coordinator. The draft Task Order will be delivered to Subrecipient for review. Subrecipient shall return the draft Task Order within ten (10) calendar days along with a Cost Estimate, including a written estimate of the number of hours and hourly rates per staff person, any anticipated reimbursable expenses, overhead, fee if any, and total dollar amount. After agreement has been reached on the negotiable items and total cost; the finalized Task Order shall be signed by both City and Subrecipient.
E. Task Orders may be negotiated for a lump sum ( Firm Fixed Price) or for specific rates of compensation, both of which must be based on the labor and other rates set forth in Subrecipient's approved Cost Proposal.
Subrecipient shall be responsible for any future adjustments to prevailing wage rates including, but not limited to, base hourly rates and employer payments as determined by the Department of Industrial Relations. Subrecipient is responsible for paying the appropriate rate, including escalations that take place during the term of the Agreement.
F. Reimbursement for transportation and subsistence costs shall not exceed State rates.
G. When milestone cost estimates are included in the approved Cost Proposal, Subrecipient shall obtain prior written approval in the form of an Agreement amendment for a revised milestone cost estimate from the Contract Administrator before exceeding such estimate.
H. Progress payments for each Task Order will be made monthly in arrears based on services provided and actual costs incurred.
I. Subrecipient shall not commence performance of work or services until this Agreement has been approved by City and notification to proceed has been issued by City' s Contract Administrator. No payment will be made prior to approval or for any work performed prior to approval of this Agreement.
J. A Task Order is of no force or effect until returned to City and signed by an authorized representative of City. No expenditures are authorized on a project and work shall not commence until a Task Order for that project has been executed by City.
K. Subrecipient will be reimbursed within thirty (30) days upon receipt by City' s Contract Administrator of itemized invoices electronically. Separate invoices itemizing all costs are required for all work performed under each Task Order.
Invoices shall be submitted no later than thirty (30) calendar days after the performance of work for which Subrecipient is billing, or upon completion of the Task Order. Invoices shall detail the work performed on each milestone, on each project as applicable. Invoices shall follow the format stipulated for the approved
7 - 4 -
Cost Proposal and shall reference this Agreement number, project title and Task Order number. Invoices shall be e -mailed t o [email protected] or mailed to City's Contract Administrator at the following address:
Armando J. Garcia Baldizzone, P.E.
City Engineer
City of Cathedral City
68700 Avenida Lalo Guerrero
Cathedral City, CA 92234
L. The period of performance for Task Orders shall be in accordance with dates specified in the Task Order. No Task Order will be written which extends beyond the expiration date of this Agreement.
M. The total amount payable by City for an individual Task Order shall not exceed the amount agreed to in the Task Order, unless authorized by amendment.
N. If Subrecipient fails to satisfactorily complete a deliverable according to the schedule set forth in a Task Order, no payment will be made until the deliverable has been satisfactorily completed.
O. Task Orders may not be used to amend the language (or the terms) of this Agreement nor to exceed the scope of work under this Agreement.
P. The amount payable by CITY for all Task Orders resulting from this Agreement shall not exceed $20,000. It is understood and agreed that there is no guarantee either expressed or implied that this dollar amount will be authorized under this Agreement through Task Orders.
SECTION 5. INSPECTION AND FINAL ACCEPTANCE.
City may inspect and accept or reject any of Subrecipient’s work under this Agreement, either during performance or when completed. City shall reject or finally accept Subrecipient’s work within sixty (60) days after submitted to City. City shall reject work by a timely written explanation. City’s acceptance shall be conclusive as to such work except with respect to latent defects, fraud and such gross mistakes as amount to fraud. Acceptance of any of Subrecipient’s work by City shall not constitute a waiver of any of the provisions of this Agreement including, but not limited to, Section 16 “Indemnification” and Section 17 “Insurance.”
SECTION 6. OWNERSHIP OF MATERIALS; EXCEPTIONS; DOCUMENTS. (a) Documents and Data. All original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other 8 - 5 -
documents prepared, developed or discovered by Subrecipient in the course of providing the Services pursuant to this Agreement (“Materials”) shall become the sole property of City and may be used, reused or otherwise disposed of by City without the permission of the Subrecipient. Upon completion, expiration or termination of this Agreement, Subrecipient shall turn over to City all such Materials . (b) If and to the extent that City utilizes for any purpose not related to this Agreement any Materials prepared, developed or discovered by Subrecipient in the course of providing the Services pursuant to this Agreement, Subrecipient’s guarantees and warranties in Section 9 “Standard of Performance ; Familiarity With Work ” of this Agreement shall not extend to such use of the Materials . (c) Subrecipient warrants that all Materials it drafts and completes pursuant to this Agreement constitutes original work. Specifically, Subrecipient understands and agrees that use of artificial intelligence (AI) tools including, without limitation, ChatGPT, Microsoft’s Bing Chat, Google’s Bard, and Meta’s LLaMA (Large Language Model Meta AI), in the performance of this Agreement does not constitute an original work, i.e., submitting Materials generated by such AI tools to City and representing it as Subrecipient’s original work constitutes a material breach of this Agreement, constitutes a false claim, and may also violate applicable intellectual property rights law including without limitation, United States Copyright Law. Accordingly, and notwithstanding any other provision of this Agreement as to ownership, City specifically rejects ownership of such Materials. Subrecipient is required to indemnify and defend City to the fullest extent allowed by applicable law should it violate this Section.
SECTION 7. SUBRECIPIENT'S BOOKS AND RECORDS.
(a) Subrecipient shall maintain any and all documents and records demonstrating or relating to Subrecipient’s performance of the Services. Subrecipient shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, or other documents or records evidencing or relating to work, services, expenditures and disbursements charged to City pursuant to this Agreement. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the services provided by Subrecipient pursuant to this Agreement. Any and all such documents or records shall be maintained for three (3) years from the date of execution of this Agreement and to the extent required by laws relating to audits of public agencies and their expenditures. (b) Any and all records or documents required to be maintained pursuant to this section shall be made available for inspection, audit and copying, at any time during regular business hours, upon request by City or its designated representative. Copies of such documents or records shall be provided directly to the City for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at Subrecipient’s address indicated for receipt of notices in this Agreement. 9 - 6 -
(c) Where City has reason to believe that any of the documents or records required to be maintained pursuant to this section may be lost or discarded due to dissolution or termination of Subrecipient’s business, City may, by written request, require that custody of such documents or records be given to the City. Access to such documents and records shall be granted to City, as well as to its successors -in-interest and authorized representatives.
SECTION 8. INDEPENDENT CONTRACTOR.
(a) Subrecipient is and shall at all times remain a wholly independent contractor and not an officer, employee or agent of City. Subrecipient shall have no authority to bind City in any manner, nor to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City.
(b) The personnel performing the Services under this Agreement on behalf of Subrecipient shall at all times be under Subrecipient’s exclusive direction and control.
Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall have control over the conduct of Subrecipient or any of Subrecipient’s officers, employees, or agents except as set forth in this Agreement.
Subrecipient shall not at any time or in any manner represent that Subrecipient or any of Subrecipient’s officers, employees, or agents are in any manner officials, officers, employees or agents of City.
(c) Neither Subrecipient, nor any of Subrecipient’s officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Subrecipient expressly waives any claim Subrecipient may have to any such rights.
SECTION 9. STANDARD OF PERFORMANCE; FAMILIARITY WITH WORK. (a) Subrecipient represents and warrants that it has the qualifications, experience and facilities necessary to properly perform the Services required under this Agreement in a thorough, competent and professional manner. Subrecipient shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all Services. In meeting its obligations under this Agreement, Subrecipient shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to the Services required of Subrecipient under this Agreement, and shall use such skill, prudence, and diligence as other members of Subrecipient’s profession commonly possess and exercise. In addition to the general standards of performance set forth this section, additional specific standards of performance and performance criteria may be set forth in Exhibit “A” “Scope of Work” that shall also be applicable to Subrecipients work under this Agreement. Where there is a conflict between a general and a specific standard of performance or performance criteria, the specific standard or criteria shall prevail over the general. 10 - 7 -
(b) Subrecipient warrants that (1) it has thoroughly investigated and considered the work to be performed, (2) it has investigated the issues, regarding the scope of services to be provided, (3) it has carefully considered how the work should be performed, and (4) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement.
(c) Subrecipient shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Subrecipient’s failure to comply with the standard of care provided for herein. Subrecipient shall at all times enforce strict discipline and good order among its employees. Any employee who is determined by the City to be uncooperative, incompetent, a threat to the safety of persons or the Services, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Services to be performed by the Subrecipient and shall not be re-employed on the Services.
SECTION 10. COMPLIANCE WITH APPLICABLE LAWS; PERMITS AND LICENSES.
Subrecipient shall keep itself informed of and comply with all applicable federal, state and local laws, statutes, codes, ordinances, regulations and rules in effect during the term of this Agreement and such licenses, permits and approvals shall be maintained throughout the Term of this Agreement . Subrecipient shall obtain any and all licenses, permits and authorizations necessary to perform the Services set forth in this Agreement. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall be liable, at law or in equity, as a result of any failure of Subrecipient to comply with this section.
SECTION 11. PREVAILING WAGE LAWS.
Subrecipient is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. It is the understanding of City and Subrecipient that California prevailing wage laws may not apply to this Agreement because the Agreement does not involve any of the following services subject to prevailing wage rates pursuant to the California Labor Code or regulations promulgated thereunder: Construction, alteration, demolition, installation, or repair work performed on public buildings, facilities, streets or sewers done under contract and paid for in whole or in part out of public funds. In this context, “construction" includes work performed during the design and preconstruction phases of construction including, but not limited to, inspection and land surveying work .
Subrecipient shall defend, indemnify, and hold City, its elected officials, officers, employees, volunteers and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 11 - 8 -
SECTION 12. NONDISCRIMINATION.
Subrecipient shall not discriminate, in any way, in the employment of persons to perform the Services in violation of any federal or state law prohibiting discrimination in employment, including based on the race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, of any person, except as provided under California Government Code section 12940.
SECTION 13. UNAUTHORIZED ALIENS.
Subrecipient hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein.
Should Subrecipient so employ such unauthorized aliens for the performance of the Services, and should the any liability or sanctions be imposed against City for such use of unauthorized aliens, Subrecipient hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys' fees, incurred by City.
SECTION 14. CONFLICTS OF INTEREST.
(a) Subrecipient covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Subrecipient’s performance of the Services. Subrecipient further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the City Manager. Subrecipient agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement.
(b) City may determine that Subrecipient must disclose its financial interests by completing and filing a Fair Political Practices Commission Form 700, Statement of Economic Interests. If such a determination is made, Subrecipient shall file the subject Form 700 with the City Clerk’s Office pursuant to the written instructions provided by the Office of the City Clerk within ten (10) days of the request. (c) City understands and acknowledges that Subrecipient is, as of the date of execution of this Agreement, independently involved in the performance of non -related services for other governmental agencies and private parties. Subrecipient is unaware of any stated position of City relative to such projects. Any future position of City on such projects shall not be considered a conflict of interest for purposes of this section. (d) City understands and acknowledges that Subrecipient will perform non - related services for other governmental agencies and private parties following the 12 - 9 -
completion of the Services under this Agreement. Any such future service shall not be considered a conflict of interest for purposes of this section.
SECTION 15. CONFIDENTIAL INFORMATION; RELEASE OF INFORMATION. (a) All information gained or work product produced by Subrecipient in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Subrecipient. Subrecipient shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the City Manager, except as may be required by law. Subrecipient shall not use City’s name or insignia, photographs, or any publicity pertaining to the Services in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City. (b) Subrecipient, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the City Manager or unless requested by the City Attorney of City, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered "voluntary" provided Subrecipient gives City notice of such court order or subpoena.
(c) If Subrecipient, or any officer, employee, agent or subcontractor of Subrecipient, provides any information or work product in violation of this Agreement, then City shall have the right to reim bursement and indemnity from Subrecipient for any damages, costs and fees, including attorney’s fees, caused by or incurred as a result of Subrecipient’s conduct.
(d) Subrecipient shall promptly notify City should Subrecipient, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder. City retains the right, but has no obligation, to represent Subrecipient or be present at any deposition, hearing or similar proceeding. Subrecipient agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Subrecipient. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.
SECTION 16. INDEMNIFICATION.
(a) Indemnification by Subrecipient. As provided under Civil Code Section 2782.8, Subrecipient shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees , volunteers and agents (“Indemnified Parties”) from and against any and all claims. actions and proceedings (whether at law or equity, administrative or judicial), demands, orders, judgments, losses, liabilities, damages, costs and expenses, including attorney’s fees and costs, (collectively "Claims") to the 13 - 10 -
extent same arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Subrecipient, its officers, agents, employees or sub -subrecipients (or any entity or individual that Subrecipient shall bear the legal liability thereof) in the performance of professional services under this Agreement . In the event Claims are found by the trier of fact to have been caused by the joint or concurrent negligence of the City , its contractors and other p rofessionals, and Subrecipient, damages and expenses from both indemnity and duty to defend obligations shall be borne by each party in proportion to its negligence. Notwithstanding the foregoing, in the event one or more defendants are unable to pay its share of defense costs due to bankruptcy or dissolution of the business, Subrecipient shall meet and confer with other parties regarding unpaid defense costs. The provisions of this section pertaining to Subrecipient’s duty to defend shall not apply if there is a project -specific general liability policy of insurance that insures all project participants for general liability exposure on a primary basis and also covers all professionals involved with the project for their legal liability arising out of their professional services on a primary basis. (b) Indemnification from Subcontractors . Subrecipient agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this section from each and every s ub-subrecipient, sub contractor or any other person or entity involved by, for, with or on behalf of Subrecipient in the performance of this Agreement naming the Indemnified Parties as additional indemnitees. In the event Subrecipient fails to obtain such indemnity obligations from others as required here, Subrecipient agrees to be fully responsible according to the terms of this section.
Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth herein is binding on the successors, assigns or heirs of Subrecipient and shall survive the termination of this Agreement or this section.
(c) City's Negligence. The provisions of this section do not apply to Claims occurring as a result of City’s sole negligence. The provisions of this section shall not release City from liability arising from gross negligence or willful acts or omissions of City or any and all of its officials, employees and agents.
SECTION 17. INSURANCE.
Subrecipient agrees to obtain and maintain in full force and effect during the term of this Agreement the insurance policies set forth in Exhibit “C” “Insurance” and made a part of this Agreement. All insurance policies shall be subject to approval by City as to form and content. These requirements are subject to amendment or waiver if so approved in writing by the City Manager. Subrecipient agrees to provide City with copies of required policies upon request.
SECTION 18. ASSIGNMENT.
The expertise and experience of Subrecipient are material considerations for this Agreement. City has an interest in the qualifications and capability of the persons and 14 - 11 -
entities who will fulfill the duties and obligations imposed upon Subrecipient under this Agreement. In recognition of that interest, Subrecipient shall not assign or transfer this Agreement or any portion of this Agreement or the performance of any of Subrecipient’s duties or obligations under this Agreement without the prior written consent of the City.
Any attempted assignment shall be ineffective, null and void, and shall constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including termination of this Agreement pursuant to Section 20 “Termination of Agreement.” City acknowledges, however, that Subrecipient, in the performance of its duties pursuant to this Agreement, may utilize subcontractors.
SECTION 19. CONTINUITY OF PERSONNEL.
Subrecipient shall make every reasonable effort to maintain the stability and continuity of Subrecipient’s staff and subcontractors, if any, assigned to perform the Services. Subrecipient shall notify City of any changes in Subrecipient’s staff and subcontractors, if any, assigned to perform the Services prior to and during any such performance. If City does not agree to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause.
SECTION 20. TERMINATION OF AGREEMENT.
(a) City may terminate this Agreement, with or without cause, at any time by giving thirty (30) days written notice of termination to Subrecipient. In the event such notice is given, Subrecipient shall cease immediately all work in progress. (b) If either Subrecipient or City fail to perform any material obligation under this Agreement, then, in addition to any other remedies, either Subrecipient, or City may terminate this Agreement immediately upon written notice. (c) Upon termination of this Agreement by either Subrecipient or City, all property belonging exclusively to City which is in Subrecipient’s possession shall be returned to City. Subrecipient shall furnish to City a final invoice for work performed and expenses incurred by Subrecipient, prepared as set forth in Section 4 “Compensation and Method of Payment” of this Agreement. This final invoice shall be reviewed and paid in the same manner as set forth in Section 4 “Compensation and Method of Payment” of this Agreement.
SECTION 21. DEFAULT.
In the event that Subrecipient is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Subrecipient for any work performed after the date of default. Instead, the City may give notice to Subrecipient of the default and the reasons for the default. The notice shall include the timeframe in which Subrecipient may cure the default. This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if circumstan ces warrant, however, the time frame may also be shortened if the default results in a safety issue or imminent threat to City employees or the public in the sole discretion of City . During the 15 - 12 -
period of time that Subrecipient is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Subrecipient does not cure the default, the City may take necessary steps to terminate this Agreement under Section 20 “Termination of Agreement.” Any failure on the part of the City to give notice of the Subrecipient’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement.
SECTION 22. EXCUSABLE DELAYS.
Subrecipient shall not be liable for damages, including liquidated damages, if any, caused by delay in performance or failure to perform due to causes beyond the control of Subrecipient. Such causes include, but are not limited to, acts of God, acts of the public enemy, acts of federal, state or local governments, acts of City, court orders, fires, floods, epidemics, strikes, embargoes, and unusually severe weather. The term and price of this Agreement shall be equitably adjusted for any delays due to such causes.
SECTION 23. COOPERATION BY CITY.
All public information, data, reports, records, and maps as are existing and available to City as public records, and which are necessary for carrying out the Services shall be furnished to Subrecipient in every reasonable way to facilitate, without undue delay, the Services to be performed under this Agreement.
SECTION 24. NOTICES.
All notices required or permitted to be given under this Agreement shall be in writing and shall be personally delivered, or sent by telecopier or certified mail, postage prepaid and return receipt requested, addressed as follows:
To City: City of Cathedral City
Attn: City Manager
68-700 Avenida Lalo Guerrero
Cathedral City, CA 92234
Email: [email protected]
To Subrecipient: Fair Housing Council of Riverside County, Inc.
Attn: Rose Mayes
P.O. Box 1068
Riverside, CA 92502
16 - 13 -
Notice may also be sent by email. Notice shall be deemed effective on the date personally delivered or transmitted by facsimile or, if mailed, three (3) days after deposit of the same in the custody of the United States Postal Service. If sent by email, notice shall be deemed effective on the date sent. Notice sent by email must be confirmed within forty -eight (48) hours by letter mailed or delivered. Other forms of electronic transmission such as text messages and instant messages are not acceptable manners of notice required hereunder.
SECTION 25. AUTHORITY TO EXECUTE.
The person or persons executing this Agreement on behalf of Subrecipient represents and warrants that he/she/they has/have the authority to so execute this Agreement and to bind Subrecipient to the performance of its obligations hereunder.
SECTION 26. ADMINISTRATION AND IMPLEMENTATION.
This Agreement shall be administered and executed by the City Manager or his or her designated representative. The City Manager shall have the authority to issue interpretations and to make amendments to this Agreement, including amendments that commit additional funds, consistent with Section 2 8 “Amendment” and the City Manager’s contracting authority under the Cathedral City Municipal Code and its adopted policies and procedures.
SECTION 27. BINDING EFFECT.
This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the Parties.
SECTION 28. AMENDMENT.
No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Subrecipient and by the City. The City Manager shall have the authority to approve any amendment to this Agreement if the total compensation under this Agreement, as amended, would not exceed the City Manager’s contracting authority under the Cathedral City Municipal Code. All other amendments shall be approved by the City Council. The Parties agree that the requirement for written modifications cannot be waived and that any attempted waiver shall be void.
SECTION 29. WAIVER.
Waiver by any Party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant.
Waiver by any Party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision nor a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work or services by Subrecipient shall not constitute a waiver of any of the provisions of this Agreement. 17 - 14 -
SECTION 30. LAW TO GOVERN; VENUE.
This Agreement shall be interpreted, construed and governed according to the laws of the State of California. In the event of litigation between the Parties, venue in state trial courts shall lie exclusively in the County of Riverside, California. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in Riverside.
SECTION 31. ATTORNEYS FEES, COSTS AND EXPENSES.
In the event litigation or other proceeding is required to enforce or interpret any provision of this Agreement, the prevailing Party in such litigation or other proceeding shall be entitled to an award of reasonable attorney's fees, costs and expenses, in addition to any other relief to which it may be entitled.
SECTION 32. ENTIRE AGREEMENT.
This Agreement, including the attached Exhibits "A" through " D", is the entire, complete, final and exclusive expression of the Parties with respect to the matters addressed therein and supersedes all other agreements or understandings, whether oral or written, or entered into between Subrecipient and City prior to the execution of this Agreement. No statements, representations or other agreements, whether oral or written, made by any Party which are not embodied herein shall be valid and binding.
SECTION 33. SEVERABILITY.
If any term, condition or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall not be affected thereby and the Agreement shall be read and construed without the invalid, void or unenforceable provision(s).
SECTION 34. ELECTRONIC SIGNATURE.
The Parties agree that, in accordance with the City’s Electronic Signature Use Policy, adopted on August 10, 2023, and as amended thereafter, the Parties may use electronic signatures to execute this Agreement. Any use of electronic signatures to execute this Agreement shall comply with the City’s Electronic Signature Use Policy, and such signatures shall have the same force and effect as if this Agreement were executed by hand. Contractor acknowledges that it has had an opportunity to request and review the City’s Electronic Signature Use Policy, and Contractor agrees to comply with the Electronic Signature Use Policy. Contractor agrees to indemnify, defend, and hold the City harmless from any claim, damage, or liability associated with transmitting an electronic signature or an electronically signed record by electronic transmission.
SECTION 35. CONFLICTING TERMS.
18 - 15 -
Except as otherwise stated herein, if the terms of this Agreement conflict with the terms of any Exhibit hereto, or with the terms of any document incorporated by reference into this Agreement, the terms of this Agreement shall control.
SECTION 36. FEDERAL FUNDS.
The Services are funded either in whole or in part by a Community Development Block Grant (CDBG). Subrecipient shall comply with the requirements of Exhibit “D” “Community Development Block Grant Provisions.”
SECTION 37. DATA PROTECTION
(a) Subrecipient shall protect, using the most secure means and technology that is commercially available, C ity-provided data or consumer -provided data acquired in the course and scope of this Agreement, including but not limited to customer lists and customer credit card or consumer data, (collectively, the “City Data”). Subrecipient shall notify C ity in writing as soon as reasonably feasible, and in any event within twenty-four (24) hours, of Subrecipient’s discovery or reasonable belief of any unauthorized access of City Data (a “Data Breach”), or of any incident affecting, or potentially affecting City Data related to cyber security (a “Security Incident”), including, but not limited to, denial of service attack, and system outage, instability or degradation due to computer malware or virus. Subrecipient shall begin remediation immediately.
Subrecipient shall provide daily updates, or more frequently if required by C ity, regarding findings and actions performed by Subrecipient until the Data Breach or Security Incident has been effectively resolved to C ity’s satisfaction. Subrecipient shall conduct a n investigation of the Data Breach or Security Incident and shall share the report of the investigation with C ity. At C ity’s sole discretion, C ity and its authorized agents shall have the right to lead or participate in the investigation. Subrecipient shall cooperate fully with City, its agents and law enforcement. (b) If City is subject to liability for any Data Breach or Security Incident, then Subrecipient shall fully indemnify and hold harmless C ity and defend against any resulting actions.
SECTION 38. SAM.GOV CHECK.
This Agreement is governed by 2 CFR 200 Appendix II (H) of the Contract Provisions for Non -Federal Contracts Under Federal Awards: “Debarment and Suspension (Executive Orders 12549 and 12689) —A contract award (see 2 CFR 180.220) must not be made to parties listed on the governmentwide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549.”
19 - 16 -
IN WITNESS WHEREOF , the Parties hereto have executed this Agreement on the date and year first-above written.
CITY OF CATHEDRAL CITY FAIR HOSUING COUNCIL OF
RIVERSIDE COUNTY
__________________________ ___________________________
Andrew Firestine By: Rose Mayes
City Manager Its: Executive Director
ATTEST: ___________________________
By:________________________
Its:________________________
___________________________
Christina Burton
City Clerk
APPROVED AS TO FORM
___________________________
Eric S. Vail
City Attorney
NOTE: SUBRECIPIENT’S SIGNATURES SHALL BE DULY NOTARIZED, AND
APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE
REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR
OTHER RULES OR REGULATIONS APPLICABLE TO
SUBRECIPIENT’S BUSINESS ENTITY.
20 A-1
EXHIBIT "A"
SCOPE OF SERVICES
21 SCOPE OF SERVICES
SUBRECIPIENT shall be responsible for administering the following eligible activities under the Community Development Block Grant (CDBG) Program and for the City of Cathedral City in a manner satisfactory to the Grantee and consistent with any standards required as a condition of providing these funds:
1. Fair housing and related services that assist approximately 200 persons/households (including education, mediation, complaints, outreach and enforcement as set forth below) designed to further the fair housing objectives of the Fair Housing Act and goals described in the Cathedral City Analysis of Impediments. a) Education/outreach Services - Workshops and presentations to provide fair housing education and outreach to the general public (at least two (2) during the term of the Agreement); and Education/Outreach Workshops or presentations to property management and/or banking/lending institutions (at least one (1) during the term of this Agreement).
b) Distribute fair housing educational literature to various mobile home parks, apartment complexes and community centers located in Cathedral City. c) Investigate and resolve housing discrimination complaints. d) Legal services relating to fair housing issues.
e) As part of the Services, the SUBRECIPIENT shall provide and deliver the following services to individuals and families:
2. Landlord and tenant education and mediation within Cathedral City limits.
3. Mediation, enforcement, and/or related services to reduce fair housing complaints based on disability.
As part of the Services, SUBRECIPIENT will prepare and deliver the following tangible work products to the city:
1. Copies of all educational literature and materials distributed and/or used in providing services detailed above.
2. Annual audits with regards to the Analysis of Impediments including surveys, testing and other method(s) to obtain required information.
3. Monthly mobile counseling report.
4. Reports and information as may be required by the City.
During performance of the Services, SUBRECIPIENT will keep the City appraised of the status of performance by delivering the following status reports:
1. Monthly accomplishment reports, July 2026 through June 2027.
2. Monthly direct benefit activity reports, July 2026 through June 2027.
The tangible work products and status reports will be delivered to the City pursuant to the following schedule:
1. Within 10 days of the end of the month, for monthly reports.
2. As agreed upon at the time of request.
22 SUBRECIPIENT will utilize the following personnel to accomplish the Services:
1. Fair Housing Council of Riverside County Staff as necessary to provide services required.
SUBRECIPIENT may utilize the following agencies/or subcontractors to accomplish the Services provided, subject to th e provisions of Section 9 and other applicable provisions of this Agreement:
1. Department of Housing and Urban Development (HUD)
2. Department of Justice (DOJ), Civil Rights Division
3. California State Department of Fair Employment and Housing (DFEH)
4. Private Attorneys
23 B-1
EXHIBIT "B"
COMPENSATION
24 COMPENSATION
1. AMOUNT OF COMPENSATION. For performing and completing all work and services described in Exhibit A, and for providing all materials required therefore, CITY shall pay SUBRECIPIENT the total amount of:
NOT TO EXCEED: $20,000.00
The above total amount listed shall include all out –of–pocket expenses incurred by SUBRECIPIENT in the performance of such services.
2. BILLING. At the end of each calendar month in which services are performed or expenses are incurred under this Agreement, and prior to the 10th day of the following month, SUBRECIPIENT shall submit an invoice to the CITY at the following address:
The SUBRECIPIENT may also opt to submit billing on a quarterly basis, accompanying the quarterly report. In the event a quarterly report is not submitted on a timely basis, the reimbursement a submitted invoice may be upheld until the SUBRECIPIENT complies with the terms stated in Section 16 of this Agreement.
3. METHOD OF PAYMENT. Payment to SUBRECIPIENT of the compensation specified in Section 1 of this Exhibit shall be made as follows:
a) Subject to the maximum allowable compensation set forth in Section of this Exhibit, the CITY shall pay the SUBRECIPIENT, based on the submittal and approval of an invoice, on the basis determined by this Agreement during the term of this Agreement.
b) Terms shall be pay immediately.
25 C-1
EXHIBIT "C"
INSURANCE
A. Insurance Coverages. Subrecipient shall provide and maintain insurance, acceptable to the City, in full force and effect throughout the term of this Agreement, against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Services by Subrecipient, its agents, representatives or employees. Subrecipient shall procure and maintain the following scope and limits of insurance:
Only the following “marked” requirements are applicable:
X Commercial General Liability (CGL): Insurance written on an occurrence basis to protect Subrecipient and City against liability or claims of liability which may arise out of this Agreement in the amount of one million dollars ($1,000,000) per occurrence and subject to an annual aggregate of two million dollars ($2,000,000).
Coverage shall be at least as broad as Insurance Services Office form Commercial General Liability coverage (Occurrence Form CG 0001). There shall be no endorsement or modification of the CGL limiting the scope of coverage for either insured vs. additional insured claims or contractual liability. All defense costs shall be outside the limits of the policy.
X Vehicle Liability Insurance: Vehicle liability insurance in an amount not less than $1,000,000 for injuries, including accidental death, to any one person, and subject to the same minimum for each person, in an amount not less than one million dollars ($1,000,000) for each accident, and property damage insurance in an amount of not less than one million dollars ($1,000,000). A combined single limit policy with aggregate limits in an amount of not less than $2,000,000 shall be considered equivalent to the said required minimum limits. Coverage shall be at least as broad as Insurance Services Office form number CA 0001 covering Automobile Liability, including code 1 "any auto" and endorsement CA 0025, or equivalent forms subject to the approval of the City.
X Workers’ Compensation Insurance: Workers’ Compensation insurance that includes a minimum of one million dollars ($1,000,000) of employers’ liability coverage.
Subrecipient shall provide an endorsement that the insurer waives the right of subrogation against the City and its respective elected officials, officers, employees, agents, volunteers and representatives. In the event a claim under the provisions of the California Workers’ Compensation Act is filed against City by a bona fide employee of Subrecipient participating under this Agreement, Subrecipient is to defend and indemnify the City from such claim.
X Professional Liability Insurance: Professional liability insurance appropriate to the Subrecipient’s profession in an amount not less than one million dollars 26 C-2
$1,000,000 per occurrence. This coverage may be written on a “claims made” basis, and must include coverage for contractual liability. The professional liability insurance required by this Agreement must be endorsed to be applicable to claims based upon, arising out of or related to Services performed under this Agreement. The insurance must be maintained for at least three (3) consecutive years following the completion of Subrecipient’s services or the termination of this Agreement. During this additional three (3) year period, Subrecipient shall annually and upon request of the City submit written evidence of this continuous coverage.
B. Other Provisions . Insurance policies required by this Agreement shall contain the following provisions:
1. All Coverages.
a. Each insurance policy required by this Agreement shall be endorsed and state the coverage shall not be suspended, voided, cancelled by the insurer or either Party to this Agreement, reduced in coverage or in limits except after 30 days' prior written notice by certified mail, return receipt requested, has been given to City.
b. Insurance is to be placed with insurers with a current A.M.
Best's rating of no less than A:VII.
2. Commercial General Liability and Automobile Liability Coverages.
a. City, and its respective elected and appointed officers, officials, and employees and volunteers are to be covered as additional insureds as respects: liability arising out of activities Subrecipient performs; products and completed operations of Subrecipient; premises owned, occupied or used by Subrecipient; or automobiles owned, leased, hired or borrowed by Subrecipient. The coverage shall contain no special limitations on the scope of protection afforded to City, and their respective elected and appointed officers, officials, or employees.
b. Subrecipient’s insurance coverage shall be primary
insurance with respect to City, and its respective elected and appointed, its officers, officials, employees and volunteers. Any insurance or self -insurance maintained by City, and its respective elected and appointed officers, officials, employees or volunteers, shall apply in excess of, and not contribute with, Subrecipient’s insurance.
c. Subrecipient’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.
27 C-3
d. Any failure to comply with the reporting or other provisions of the insurance policies, including breaches of warranties, shall not affect coverage provided to City, and its respective elected and appointed officers, officials, employees or volunteers.
e. The insurer waives all rights of subrogation against the City, its elected or appointed officers, officials, employees or agents.
3. Workers' Compensation Coverage . Unless the City Manager otherwise agrees in writing, the insurer shall agree to waive all rights of subrogation against City, and its respective elected and appointed officers, officials, employees , volunteers and agents for losses arising from work performed by Subrecipient.
C. Other Requirements . Subrecipient agrees to deposit with City, at or before the effective date of this Agreement, certificates of insurance necessary to satisfy City that the insurance provisions of this contract have been complied with. The City may require that Subrecipient furnish City with copies of original endorsements effecting coverage required by this Exhibit “C”. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. City reserves the right to inspect complete, certified copies of all required insurance policies, at any time.
1. Subrecipient shall furnish certificates and endorsements from each sub-contractor identical to those Subrecipient provides.
2. Any deductibles or self -insured retentions must be declared to and approved by City. At the option of City, either the insurer shall reduce or eliminate such deductibles or self -insured retentions as respects City or its respective elected or appointed officers, officials, employees and volunteers, or the Subrecipient shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims.
3. The procuring of such required policy or policies of insurance shall not be construed to limit Subrecipient’s liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement.
28 C-4
EXHIBIT "D"
COMMUNITY DEVELOPMENT BLOCK GRANT PROVISIONS
29 COMMUNITY DEVELOPMENT BLOCK GRANT PROVISIONS
This Agreement, is entered in duplicate on the dates set forth below by and between the CITY of CATHEDRAL CITY, a California charter city, as RECIPIENT, (hereinafter referred to as “CITY”), and FAIR HOUSING COUNCIL OF RIVERSIDE COUNTY, INC. (hereinafter referred to as “SUBRECIPIENT.”)
PURPOSE
This Agreement sets forth the responsibilities of CITY and SUBRECIPIENT in accomplishing the objectives of the United States Department of Housing and Urban Development (HUD) Community Development Block Grant as set forth in the Housing and Community Development Act of 1974, (hereinafter referred to as “CDBG”), as amended, Public Law 93-383. The CDBG program and funds related thereto are referred to from time to time as the “CDBG” PROGRAM or “CDBG FUNDS”.
CITY agrees to engage the services of SUBRECIPIENT, and SUBRECIPIENT agrees to perform the services for CITY hereinafter described, for the compensation, during the term, and otherwise subject to the covenants and conditions hereinafter set forth.
1. SUBRECIPIENT’s Services
SUBRECIPIENT agrees to perform during the term of this Agreement, all tasks, obligations, and services set forth in the “Scope of Servi ces” attached to this Agreement as Exhibit A and incorporated into this Agreement by this reference.
2. Payment for Services
CITY shall pay SUBRECIPIENT for the ser vices performed by SUBRECIPIENT pursuant to the terms of this Agreement the compensatio n set forth in the “Schedule of Compensation” attached hereto as Exhibit “B.” The co mpensation shall be paid at the time and manner set forth in Exhibit “B.”
3. Availability of Funds/Modifications
CITY’s provision of funding to SUBRECIPIEN T pursuant to this Agreement is contingent on the availability of CDBG FUNDS and continued federal authorization for CDBG PROGRAM activities and is subject to amendmen t or termination due to lack of funds or authorization. This Agreement is subject to written modification and termination as necessary by CITY in accordance wit h requirements contained in any future Federal legislation, regulations or CITY policy. All other modifications must be in written form and approved by both parties.
4. Obligation of Funds
30 SUBRECIPIENT shall not obligate any funds, incur any costs, or initiate identified project(s), which are the subject of the Agreement, unt il all environmental review has been completed and certified by CITY’s Community Development Department and CITY has issued a written “Authorization to Obligate Funds and Incur Costs.”
5. Term of Agreement
The term of this Agreement shall be from July 1, 2026, through June 30, 2027.
6. Time for Performance
SUBRECIPIENT shall not perform any work under this Agreement until (i) SUBRECIPIENT furnishes proof of insurance as required under Section 20 of this Agreement, and (ii) CITY gives SUBRECIPIENT a written, signed and numbered purchase order or other Authorization to obligate funds and incur costs. All services required of SUBRECIPIENT under this Agreement shall be completed on or before the end of the term of the Agreement.
7. Designated Representative
(a) The CITY’s representative is as follows:
Name and Title: Andrew Firestine, City Manager
Address: 68700 Avenida Lalo Guerrero, Cathedral City, CA 92234 E-mail Address: [email protected]
Telephone No.: 760-770-0387
(b) The SUBRECIPIENT’s representative, who shall be responsible for job performance, negotiations, contractual matters, coordination with the CITY Representative is as follows:
Name and Title: Rose Mayes
Executive Director
Address: P.O. Box 1068
Riverside, CA 92502
E-mail Address: [email protected]
Telephone No.: (951)682-6581
The SUBRECIPIENT’s professional services shall be actually performed by, or shall be immediately supervised by, the SUBRECIPIENT’s representative.
8. Compliance
SUBRECIPIENT agrees that it undertakes hereby the same obligations to CITY that CITY has undertaken to HUD pursuant to CITY’s CDBG a pplication and certifications. The obligations undertaken by SUBRECIPIENT include, but are not limited to, the obligation to comply with all federal laws and regulations describe in Subpart K of 24 CFR Part 570 except, however, that the SUBRECIPIENT does not ass ume the CITY's environmental responsibilities under 24 CFR 570.604 or the responsibility for initiating the environme ntal review process under 24 CFR Part 52. and specifically, with each of the following:
31 a) The Housing and Community Development Act of 1974 (Public Law 93 -383) as amended, and legislative changes contained in the Housing and Urban -Rural Recovery Act of 1983; and the Housing and Community Development Act of 1987;
b) Final regulations of the Department of Housing and Urban Development relating to Community Development Block Grants (Title 24, Chapter V, Part 570 of the Code of Federal Regulations commencing with Section 570.1) dated September 6,1988; and revisions to 24 CFR Part 570 at Subpart J entitled “Grant Administration” and dated March 11, 1988;
c) Regulations of the Department of Housing and Urban Development relating to environmental review procedures for the Community Block Grant program (Title 24, Subtitle A, Part 58 of the Code of Federal Regulations, commencing at Section 58.1) except that SUBRECIPIENT does not assume CITY’s environmental responsibilities;
d) Title VI of the Civil Rights Act of 1964 (Public Law 88 -352) as amended; Title VIII of the Civil Rights Act of 1968 (Public Law 90-284) as amended; Section 104(b) and Section 109 of Title I of the Housing and Community Development Act of 1974 as amended; Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, Section 3 of the Housing and Urban Development Act of 1968;Executive Order 11063, and Executive Order 11246 as amended by Executive Orders 11375, 11478, 12107 and 12086.; and HUD regulations heretofore issued or to be issued to implement these authorities relating to civil rights;
e) The Subrecipient agrees to comply with (a) the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended (URA), and implementing regulations at 49 CFR 24 and 24 CFR 570.606(b); (b) the requirements of 24 CFR 570.606(c) governing the Residential Anti -displacement and Relocation Assistance Plan under section 104(d) of the HCD Act; and (c) the requirements in 24 CFR 570.606(d) governing optional relocation policies. The Subrecipient shall provide relocation assistance to displaced persons as defined by 24 CFR 570.606(b)(2) that are displaced as a direct result of acquisition, rehabilitation, demolition, or conversion for a CDBG-assisted project. The Subrecipient also agrees to comply with applicable CITY ordinances, resolutions, and policies concerning the displacement of persons from their residences;
f) Equal Employment Opportunity and Affirmative Action (EEO/AA); The SUBRECIPIENT will, in all solicitations or advertisements for employees placed by or on behalf of the SUBRECIPIENT, state that it is an Equal Opportunity or Affirmative Action employer;
g) Administrative regulations, including, but not limited to, 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, Final Guidance applicable to HUD Federal Award Recipients the uniform guidance supersedes, consolidates, and streamlines requirements from eight OMB circulars.
h) The following laws and regulations relating to preservation of historic places: Public Law 89-665 the Archaeological and Historical Preservation Act of 1974 (Public Law 93-291), 32 and Executive Order 11593 incl uding the procedures prescribed by Advisory Council on Historic Preservations in 36 Code of Federal Regulations, Part 800;
i) The Labor Standards Regulations set forth in Section 570.603 of 24 CFR Part 570; and HUD Handbook 1344.1;
j) Section 3 of the Housing and Urban Development Act of 1968 related to HUD funded activities, to the greatest extent feasible, be directed to create jobs to local low-income residents and the businesses that employ them;
k) The Architectural Barriers Act of 1968 (42 U.S.C. Section 4151 and the Americans with Disabilities Act of 1990 (ADA);
l) The Hatch Act relating to the conduct of political activities (Chapter 15 of Title 5, U.S.C.);
m) The Flood Disaster Protection Act of 1973 (Public Law 93-234 and the regulations adopted pursuant thereto) Section 202(a) and the regulations in 44 CFR parts 59 through 79;
n) The Clean Air Act (42 U.S.C. Chapter 85) and the Federal Water Pollution Control Act, as amended (33 U.S.C. Section 1251 et seq.) and the regulations adopted pursuant thereto;
o) Executive Order 12372, which requires State Clearinghouse review and comment of any CDBG project for the planning, construction, reconstruction, and/or installation of water or sewer facilities;
p) Section 401(b) of the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. 4831 (b))
q) Provision of 24 CFR Part 24 regarding use of debarred, suspended, or ineligible contractors or subcontractors; and
r) Provision 24 CFR 570.200(j) regarding equal protecti on of faith-based organizations.
SUBRECIPIENT further agrees to comply with any environmental, procurement, construction, and other guidelines provided by CITY. As required by Section 30, SUBRECIPIENT shall obtain any necessary permits, licenses and certificates that may be necessary for its performance under this Agreement. Failure to meet established performance goals and standards and/or noncompliance with applicable rules and regulations shall constitute non -compliance with the terms of this Agreement. The CITY is entitled to use one or more of the following remedies for non-compliance, temporarily withhold cash payments pending correction of deficiencies by SUBRECIPIENT; disallow all or part of the cost of the activity or action not in compliance; wholly or partly suspend or terminate the current award for the SUBRECIPIENT’s program; withhold further awards for the program; and/or take other remedies that may be legally available.
SUBRECIPIENT shall procure all materials, property, or services in accordance with the requirements of 2 CFR 200.
33 9. Subcontracts
SUBRECIPIENT shall incorporate the same or substantially equivalent requirements as are contained in this Agreement in all subcontracts which utilize any CDBG FUNDS and/or support any CDBG PROGRAM S(s) covered by this Agreement; when PROGRAMS(s) utilize(s) from CDBG FUNDS and other funding sources, all FUNDS shall be subject to CDBG regulations. SUBRECIPIENT, by entering into any such subcontract for performance of any portion of its CDBG PROGRAM, is not relieved of its responsibilities to CITY as set forth in this Agreement.
10. Non-Discrimination/Grievance Procedures
No person with responsibilities in the operation of any project under this Agreement will discriminate because of race, creed, co lor, national origin, age, sex, political affiliation, handicap, beliefs, or marital or familial status. SUBRECIPIENT will ensure that every effort is made to provide equal opportunity to every potential minority and women’s business vendor, contractor and subcontractor.
The Subrecipient agrees to comply with the non -discrimination in employment and contracting opportunities laws, regulations, and executive orders referenced in 24 CFR 570.607, as revised by Executive Order 13279. The applicable non-discrimination provisions in Section 109 of the HCDA are still applicable.
11. Standard of Conduct/Conflict of Interest and Lobbying
The Subrecipient agrees to abide by the provision of 2 CFR 200 and 570.611 regarding conflict of interest. No member, officer or employee of SUBRECIPIENT or its designee or agents, no member of the governing body of the locality in which the program is situated, and no other public official of such locality or localities who exercises any functions or responsibilities with respect to the program during his/her tenure or for one year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the process thereof, for work to be performed in connection with the program activities assisted under this Agreement.
No member, officer or agent of the SUBRECIPIENT shall participate in the selection of in the award, or administration of, a contract supported by Federal funds if a conflict of interest, real or apparent, would be involved.
No covered persons who exercise or have exercised any functions or responsibilities with respect to CDBG-assisted activities, or who are in a position to participate in a decision- making process or gain inside information with regard to such activities, may obtain a financial interest in any contract, or have a financial interest in any contract, subcontract, or agreement with respect to the CDBG -assisted activity, or with respect to proceeds from the CDBG - assisted activity, either for themselves or those with whom they have business or immediate family ties, during their tenure or for a period of one (1) year thereafter. For purposes of t his Section, a “covered person” includes any person who is an employee, agent, con sultant, officer, or elected or appointed official of the Grantee, the SUBRECIPIENT, or any designated public agency.
By entering into this Agreement, SUBRECIPIENT certifies:
34 a) No federal appropriated funds have been paid or will be paid, by or on behalf of SUBRECIPIENT, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into a cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant loan, or cooperative agreement.
b) If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, SUBRECI PIENT shall complete and submit Standard Form LL, “Disclosure Form to Report Lo bbying,” in accordance with its instructions, and other federal disclosure forms as requested.
c) SUBRECIPIENT shall require that the language of this certification be included in the award documents for all sub awards at all tiers (including subcontracts, sub - grants, and contracts under grants, loans, and cooperative agreements) and that all SUBRECIPIENTS shall certify and disclose accordingly.
12. Fiscal Control
The SUBRECIPIENT shall be responsible for the internal control and monitoring of fiscal and programmatic/operational goals and procedures. The SUBRECIPIENT shall establish such fiscal controls and fund accounting procedures as required by Federal regulations, or as may be deemed necessary by HUD and CITY to ensure the proper disbursal of, and accounting for, funds paid to the SUBRECIPIENT under the CDBG PROGRAMS.
a) Disbursement of Funds: CDBG FUNDS shall generally be disbursed by CITY to SUBRECIPIENT on a reimbursement for actual expenses basis.
b) Deposit of Funds: SUBRECIPIENT shall maintain separate accounts within established bookkeeping systems for the deposit of CDBG FUNDS. All cash advances must be deposited in an interest-bearing account; any interest earned in excess of $100 per year (which may be retained f or related administrative expenses) must be returned at least quarterly to the U.S. Department of Housing and Urban Development (HUD) via the CITY. Deposits in minority banks are encouraged.
SUBRECIPIENT is subject to 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards:
35 1) Shall deposit funds in an account requiring two signatures for disbursement and shall submit to CITY specimen signatures for all authorized signatories prior to receipt of funds;
CITY agrees to pay SUBRECIPIENT progress payments at the time and in the manner set forth in the Schedule of Compensation, Exhibit B. Payment by CITY is not to be construed as final in the event HUD disallows reimbursement for the project or any portion th ereof.
Reasonable back -up documentation, as specified by CITY, shall be submitted by SUBRECIPIENT with request for payment.
SUBRECIPIENT shall be liable for all amounts which are determined to be due by HUD including, but not limited to, disallowed cost which are the result of SUBRECIPIENT’s or its contractor’s conduct under this Agreement. SUBRECIPIENT shall be notified in writing and shall be permitted to respond regarding any controversy or proceeding between CITY and HUD arising from this Agreement.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
All financial transactions must be supported by complete and verifiable source documents. Records shall provide a clear audit trail and shall be maintained as specified in Section 17 of this Agreement.
13. Program Income
Program Income is defined in Subpart J of 24 CFR Part 570.504 and is described as gross income received by SUBRECIPIENT and directly generated from the use of CDBG FUNDS.
Program income includes, but is not limited to, the following:
a) Proceeds from the disposition by sale or long -term lease of real property purchases or improved with CDBG FUNDS;
b) Proceeds from the disposition of equipment purchased with CDBG FUNDS;
c) Gross income from the use or rental of real or personal property acquired by SUBRECIPIENT with CDBG FUNDS, less costs incidental to generation of the income;
d) Gross income from the use or rental of real property owned by the SUBRECIPIENT, that was constructed or improved with CDBG FUNDS, less costs incidental to generation of the income;
36 e) Payments of principal and interest on loans made using CDBG FUNDS except as provided in 24 CFR Part 570.500(a)(3);
f) Proceeds from the sale of loans or obligations secured by loans made with CDBG FUNDS;
g) Interest earned on program income pending its disposition; and
h) Funds collected through special assessments made against properties owned and occupied by households not of low or moderate income where the assessments are used to recover all or part of the CDBG PROGRAMS portion of a public improvement.
During the effective term of this Agreement, SUBRECIPIENT shall report all program income as defined in 24 CFR 570.500(a), generated by activities carried out with CDBG funds under this Agreement. All Program Income shall be paid to the CITY and shall be remitted to the CITY on a quarterly basis, when earned, and shall remit any and all income balances accrued by June 30 of this Program Year. Program income attributable to projects funded under this Agreement and on hand with SUBRECIPIENT when Agreement expires, is terminated with or without cause, or received after the Agreement expiration, shall be paid to CITY. when the SUBRECIPIEN T ceases to be under continuous Agreement with CITY for the operation of CDBG PROGRAMS. As long as there is no break in the Agreement period, program income shall be governed by the provisions of Section 3.
14. Reversion of Assets
Upon expiration of this Agreement, SUBRECIPIENT shall transfer to the CITY any CDBG FUNDS in SUBRECIPIENT’s control at the time of expiration and any accounts receivable attributable to the use of CDBG FUNDS. Further, any real property under SUBRECIPIENT’s control that was acquired and/or improved in whole or in part with CDBG FUNDS (including CDBG funds provided to the SUBRECIPIENT in the form of a loan) in excess of $25,000 shall be either:
a. Used to meet one of the national objectives in 24 CFR Part 570.208 until five (5) years after expiration of this Agreement, the length of time to be further prescribed by mutual agreement of the parties and delineated in Section 33, of this Agreement.
b. Disposed of in such manner that CITY is reimbursed in the amount of the fair market value of the property at the time of disposition of the property less any portion of the value attributable to expenditures of non -CDBG FUNDS for acquisition and/or improvement of such property. The payment is Program Income to the recipient.
If SUBRECIPIENT is a private non-profit organization, SUBRECIPIENT further agrees to a voluntary lien on above -reference property as to any CDBG FUNDS received and that such lien will be notarized and recorded in the Office of the County Recorder, will utilized form specified by CITY, and will be subject to provisions listed in Section 33 of this Agreement. 37 15. Equipment
Equipment, which shall be defined as tangible, nonexpendable, personal property having a useful life of more than one (1) year and an acquisition cost of $1,000 or more per unit, is eligible for purchase using CDBG FUNDS only upon prior approval of CITY and subject to 24 CFR Part 570.207(b)(1). Such equipment shall be used by SUBRECIPIENT in the project for which it was acquired as long as needed, regardless of whether such project continues to be supported by Federal funds; at the time, equipment may be us ed in other activities currently or previously supported by a Federal agency. Use of such equipment is also subject to provisions of 2 CFR 200. SUBRECIPIENT shall also be establish procedures for managing equipment, which meet the requirements of 2 CFR 200. Further, proceeds from disposition of such equipment shall be treated as program income as specified in Section 13 and 14 of this Agreement.
16. Records and Reports
SUBRECIPIENT agrees to supp ly to CITY, on a minimum month ly basis (or a more stringent period designated in Exhibit A – Scope of Services), any progress reports and/or other documentation as may be required by CITY to audit performance of this Agreement and/or to enable CITY to analyze and evaluate utilization of SUBRECIPIENT’s program.
SUBRECIPIENT shall maintain separate accounting and financial records for each funding (revenue) source in support of the project(s).
a) Expenditure Summary and Payment Request (ESPR); SUBRECIPIENT shall submit ESPR supporting documents for a reimbursement to CITY’s Community Development Department by the 10th of each month. The reimbursement request shall be provided on an official invoice with the supporting ESPR documents. An invoice shall include the total reimbursement amount, a description of services rendered, the period of services rendered, and invoice number. An invoice and ESPR’s may be submitted no more often than once a month and no less often that once every three (3) months. An exception would only be in the event that no expenditures occurred, which shall be documented in the quarterly report.
b) Progress Reports: Progress reports shall be submitted monthly with the invoice and shall address project status and, if applicable, explanation of any problems/delays encountered and/or anticipated and measures to be taken to correct such problems; revised milestones including anticipated schedule for project completion; direct benefit statistics; and a summary of expenditures, obligations, program income, and drawdown to date. In addition, SUBRECIPIENT shall provide as part of the progress report any citizen comments received during the reporting period relative to the project(s), and responses to such comments, and additional project information, as needed. SUBRECIPIENT shall submit such report quarterly within ten (10) days of the close of report period.
c) Completion Report: SUBRECIPIENT shall prepare and submit to CITY a Completion Report within thirty (10) days of project completion. Said report shall consist of an overview and evaluation of the project, a comparison of milestones’ 38 progress, total costs incurred, listing of files, listing of personnel, and other reasonable information requested by CITY. The completion of the project or program shall consist of the fourth quarterly report, Attachment 1 “Progress Report”
d) HUD/CITY Reports: SUBRECIPIENT shall submit to CITY in a timely manner other reports as requested/required CITY for HUD compliance including, but not limited to the Contractor/Subcontractor, EEO-4, and Minority Financial Institution Reports (if applicable), and provide, as requested by HUD and/or CITY, information necessary to prepare the Consolidated Plan, Final Statement of Community Development Objectives, Grantee Performance Report (GPR), and other such reports and/or plans.
e) Audit: SUBRECIPIENT shall be responsible for conducting an annual audit of its CDBG PROGRAM in compliance with 2 CFR Part 200, which supersedes, consolidates, and streamlines requirements from eight OMB Circulars, including the Office of Management and Budget (OMB) Circular No. A-133 issued pursuant to the Single Audit Act of 1984 and the Single Audit Amendments of 1996, P.L. 98- 502, OMB Circular A-110, and 24 CFR Part 85, as applicable. A copy of said audit shall be forwarded to CITY upon completion. Any costs associated with the annual audit shall be the responsibility of and paid for by SUBRECIPIENT.
17. Agreement Responsibility for Monitoring and Records
HUD, the Office of the Inspector General (OIG), and the designated representatives of CITY, and other appropriate officials shall have access to all personnel records, management information, and fiscal data of SUBRECIPIENT and any agency or contractor with whom SUBRECIPIENT executes a subcontract necessary to carry out any CDBG PROGRAM(s) for monitoring purposes. The SUBRECIPIENT shall respond in a timely manner to all identified corrective action needs as a result of HUD, City, or other monitoring.
The SUBRECIPIENT shall submit to CITY all required reports and monitoring corrective action plans on a timely basis, as delineated by CITY. Records shall be maintained as follows:
SUBRECIPIENT agrees to retain all pertinent records under CDBG PROGRAM, including financial records, until advised by CITY that further retention is unnecessary. Generally, records shall be retained for a period for five (5) years from the end of the fiscal year in which the last project covered by CITY’s annual agreement with HUD is completed. Records shall be open and available for inspection by auditors and/or other staff assigned by HUD and/or CITY during the normal business hours of SUBRECIPIENT. If at the end of such five -year period, there is ongoing litigation, claims, negotiations, audit or other action involving SUBRECIPIENT’s or the CITY’s records, which has started before expiration of the five (5) year period, SUBRECIPIENT will retain the records until the completion of the action and resolution of all issues which arise from it ( 2 CFR 333 -335 as modified by 570.502(a)( 7), Note: the regulations cited as 570.502(a)(16) and 570.502(b)(3)(ix)(A) and (B) do not exist in the regulations of 570.502.
39 a) Consistent with applicable state and local laws regarding privacy and obligations of confidentiality, the SUBRECIPIENT also must provide citizens with reasonable access to records on the past use of CDBG funds (24 CFR 570.508).
b) Records for nonexpendable property shall be retained for a period of five (5) years after final disposition of the property, if applicable.
18. Inspection Rights
SUBRECIPIENT agrees to allow CITY to inspect physical premises of any project(s) upon 24-hour advance notice.
19. Request for Technical Assistance
SUBRECIPIENT shall refer to the Community Development Department any regulatory or procedural questions regarding operation of its CDBG PROGRAM. All formal requests for technical assistance shall be submitted in writing. Requests should specify the problem area, particular assistance being re quested, and proposed solution if applicable.
Informal questions regarding day -to-day program operation may be directed to the designated CITY representative.
20. Insurance
Prior to commencing performance of the services required by this Agreement, and at all other times this Agreement remains in effect, the SUBRECIPIENT shall procure and maintain in full force and in effect all of the insurance required by Exhibit C attached hereto and by this reference incorporated herein.
21. Hold Harmless
SUBRECIPIENT shall hold City and City’s officers, employees, agents and volunteers harmless and free from any and all claims, liabilities or expenses, including attorney’s fees, arising out of or relating to any negligent act, negligent omission, or other wrongful conduct related in any way to SUBRECIPIENT’S performance of its services pursuant to this Agreement. In the event City and/or any of City’s officers, employees, agents or volunteers are named in any lawsuit, or should any claim be made against it or any of them by lawsuit or otherwise arising out of or relating to such negligent act, negligent omission or other wrongful conduct, SUBRECIPIENT shall indemnify them for any judgment rendered against them, any sums paid out in settlement or otherwise, and all costs incurred by them in their defense, including, but not limited to attorney’s fees.
SUBRECIPIENT also understands and agrees that it is being employed to perform the services provided for by this Agreement because of SUBRECIPIENT’S professed expertise and experience in performing the services provided for under this Agreement. In addition, the SUBRECIPIENT understands and agrees that while City and City’s officer’s agents, may elect to do so, they have no duty to review, inspect, or supervise the work performed by SUBRECIPIENT pursuant to this Agreement, except as otherwise expressly provided for by 40 this Agreement. As a consequence, the SUBRECIPIENT waives any right of contribution against City or any of City’s officers, employees, agents and volunteers arising out of such failure to inspect, review, monitor or supervise the work performed by SUBRECIPIENT pursuant to this Agreement.
22. Covenants and Conditions
Each term and each provision of this agreement to be performed by SUBRECIPIENT shall be construed to be both a covenant and a condition.
23. Effect of Termination
a) Termination of Agreement for Convenience: In accordance with 2 CFR 200 , the Agreement may be terminated by either party after thirty (30) days written notice of intention to terminate, setting forth the reasons and the effective date of such termination, has been given to the other party, provided, however, that no notice of termination given by SUBRECIPIENT shall be effective unless HUD has agreed to release CITY from its obligations pursuant to the Program Activity(ies).
Alternatively, the agreement will automatically terminate in the event that United States Government terminates the CDBG PROGRAMS or terminates the Program Activity(ies) which is the subject of the Agreement.
b) Termination of Agreement for Cause: In accordance with 2 CFR 200 , the parties hereto understand that pursuant to CITY's execution of the HUD application, CITY assumed responsibility as to the performance of the projects. If through any cause SUBRECIPIENT fails to fulfill in a timely and proper manner its obligations under this Agreement to undertake, conduct or perform the project(s) identified in this Agreement, or if SUBRECIPIENT violates any of the covenants, agreements, or stipulations of this Agreement, CITY shall thereupon have the right to terminate this Agreemen t by giving written notice of such termination and specifying the effective date thereof at least (5) days before the effective date of such termination.
Notwithstanding the above, SUBRECIPIENT shall not be relieved of liability to CITY for damages sustained by CITY by virtue of any payments to SUBRECIPIENT for the purpose of set-off until such time as the exact amount of damages due CITY from SUBRECIPIENT is determined.
SUBRECIPIENT hereby expressly waives any and all claims for damages for compensation arising under this Agreement except as set forth in this Section in the event of such termination.
24. Effect of Termination
Upon termination, as stated in Section 3 or 23 of this Agreement, the CITY shall be liable to SUBRECIPIENT only for work done by SUBRECIPIENT up to and including the date of termination of this Agreement, unless the termination is for cause, in which event SUBRECIPIENT need be compensated only to the extent required by law.
25. Ownership of SUBRECIPIENT’s Work Product
41 CITY shall be the owner of any and all computations, plans, correspondence and/or other pertinent data and information gathered or prepared by SUBRECIPIENT in performance of this Agreement and shall be entitled to immediate possession of the same upon completion of the work under this Agreement, or at any earlier or later time when the same may be requested by CITY.
26. Taxpayer Identification Number
SUBRECIPIENT shall provide CITY with a complete Request for Taxpayer Identification Number and Certification, Form W -9 (Rev. 2007), as issued by the Internal Revenue Service.
27. Modification of Agreement
Except as provided in Section 3, the tasks described in this Agreement and all other terms of this Agreement may be modified only upon mutual written consent of CITY and SUBRECIPIENT.
28. Use of the term “CITY”
Reference to “CITY” in this Agreement includes CITY Manager, the designated CITY representative, or any authorized representative acting on behalf of CITY.
29. Notices
All notices given, or required to be given, pursuant to this Agreement shall be in writing and may be given by personal delivery or by mail. Notice sent by mail shall be addressed to each party’s designated representative as set forth above. When addressed in accordance with this Section, such notice shall be deemed given upon deposit in the United States mail, postage prepaid. In all other instances, notices shall be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this Section.
30. Permits and Licenses
SUBRECIPIENT, at its sole expense, shall obtain and maintain during the term of this Agreement, all appropriate permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.
31. Waiver
A waiver by the CITY of any breach of any term, covenant, or condition contained in this Agreement shall not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in this Agreement whether of the same or different character.
32. Governing Law
42 The terms of this Agreement shall be interpreted according to the laws of the State of California. Should litigation occur, venue shall be in the Superior Court of Riverside County.
33. Specific Conditions
The SUBRECIPIENT agrees to the following specific conditions:
a) Must assist the CITY in achieving, at least one (1 ), of the goals described in the City's Assessment of Fair Housing (AFH).
b) Nothing contained in this Agreement is intended to, or shall be construed in any manner, as creating or establishing the relationship of employer/employee between the parties. The Subrecipient shall at all times remain an "independent contractor" with respect to the services to be performed under this Agreement. The CITY shall be exempt from payment of all Unemployment Compensation, FICA, retirement, life and/or medical insurance and Workers' Compensation Insurance, as the subrecipient is an independent contractor.
34. Integrated Agreement
This Agreement represents the entire Agr eement between the CITY and the SUBRECIPIENT and all preliminary negotiations and agreements are deemed a part of this Agreement. No verbal agreement or implied covenant shall be held to vary the provisions of this Agreement. This Agreement shall bind and inure to the benefit of the parties to this Agreement and any subsequent successors and assigns.
43 CITY OF CATHEDRAL CITY
FY 2026-2027 COMMUNITY DEVELOPMENT BLOCK GRANT
PUBLIC SERVICE GRANT APPLICATION
FOR FAIR HOUSING PROVIDERS
To be considered for funding a complete application & documents listed below must be submitted as a hard copy and electronic copy by the due date/time.
Do not submit testimonials, letters of support, or program literature
MODIFIED APPLICATIONS WILL NOT BE ACCEPTED
Organization Name:
Program Name:
CDBG Amount Requested: $ (minimum $15,000, maximum $30,000) CDBG Grant Application Check List
.......Application
....... Attachment A: Past & Projected Accomplishments
....... Attachment B: Proposed Budget
....... Attachment C: CDBG Funded Personnel
....... Attachment D: City CDBG Outcomes Worksheet
.......Signed Conflict of Interest Questionnaire
Submit the following Supporting Documents as PDF files on a USB Drive / Remove all passwords/ Do not submit hard copies ....... Proposed Program Application or Intake Sheet
....... IRS Tax Exempt Documentation (remove all passwords) ....... Current Board of Directors Roster
.…… Most Recent Financial Audit & 990 Tax Filing (remove all passwords) Application is due 5:00 PM February 23, 2026
Late Applications will not be accepted
Submit application to:
Elizabeth Medina
City of Cathedral City
68-700 Avenida Lalo Guerrero CA, 92234
AND
Email the completed signed application form and return to: [email protected] Check each item included in your application package & USB drive. Ensure an authorized representative sign the application certification. Ensure all required text fields & applicable boxes are completed or checked. While filling out the application, if additional space is needed, please attach another sheet of paper to the application.
Fair Housing Council of Riverside County, Inc.
Fair Housing Program
25,000
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
44 - 2 -
1. APPLICANT GENERAL INFORMATION
A. Organization Legal Name:
B. Address:
C. Program Name:
D. CDBG Amount Requested: $
E. Is this application submitted by a coalition/collaborative organization? Yes No
(If “Yes,” ensure Section 7 of the Application is completed) F. Is this application submitted by a faith-based organization? Yes No
G. Location of where service will be provided (i.e., specify if program is citywide, a street address, a school site, etc.):
H. Person to contact regarding this application & program administration:
Name: Telephone:
Fax: Email Address:
I. Federal Tax ID Number:
J. Unique Entity Identifier (Replaced DUNS Number):
K. Official Authorized to Submit an Application:
Name:
Title:
Fair Housing Council of Riverside County, Inc.
P.O. Box 1068, Riverside CA 92502
Fair Housing Program
25,000
Citywide
Rose Mayes
951 682-6581
951 682-0262
rosemayes@fairhousing,net
33-0533809
RY1KPSJMPNA5
Rose Mayes
Executive Director
✔
✔
45 - 3 -
2. APPLICATION SUMMARY (This summary will be used in reports to the City Council & the public) Provide a brief summary of the proposed program, how the program will address a priority need in City, and how CDBG grant funds will be used. *Please note–if awarded, substantial modifications to the proposed use of grant funds will not be allowed. If you are submitting a coalition application, discuss the role of coalition partners & how program & administrative efforts will be coordinated.
3. COMMUNITY NEED
Provide data relevant to the need for the proposed program in City. Ensure information is specific to City.
Specifically address how the proposed program will impact the identified community need and how a service gap will be eliminated or demonstrably reduced.
The purpose and intent of the project is to provide services to the residents of Cathedral City which will serve to overcome impediments to fair housing and to someday eradicate housing discrimination. In addition, the purpose and intent of the proposed project is to provide services to the residents of Cathedral City which will bring mediation and resolution to landlord/ tenant concerns and disputes. The needs are identified through the nature of the calls received daily at the FHCRC offices. The common thread is discrimination against residents that are members of state and federal protected classes, and disputes regarding rent, habitability, and notices. FHCRC services also facilitate home ownership, whether for potential new owners or those facing economic problems.
Fair Housing services provided by FHCRC are unique as no other agency has professionals specifically trained to provide anti-discrimination and landlord-tenant counseling. These services are mandated by HUD. FHCRC has the unique knowledge to file discrimination cases with the appropriate federal, state or private enforcement providers. FHCRC also provides fair housing education, first time homebuyer and foreclosure prevention counseling, mediation and conciliation. Outreach efforts continue to increase and added venues have been created whereby fair housing information has been disseminated to the general public. This increases the number of clients reached and educated about fair housing laws. These opportunities to expand fair housing education and outreach substantially increases FHCRC’s level of service which directly benefits Cathedral City and the residents it serves. All services are provided at no cost to the clients.
46 - 4 -
4. ORGANIZATION CAPACITY & EXPERIENCE
A. State your organization’s experience to carry out the proposed program. Include information regarding length of time the organization has provided the proposed service(s), staff qualifications (i.e., license, academic credentials, etc.) & other relevant information.
B. Summarize your organization’s experience administering CDBG public service grant funds.
Fair Housing Council of Riverside County, Inc.’s (FHCRC) program has been in existence since 1986. FHCRC has experienced housing professionals and counselors, many of whom have been in the housing industry for more than 15 years as either real estate professionals, housing counselors or property managers. The Executive Director, Rose Mayes, has been in the housing industry for over 35 years and has led many ground breaking initiatives in affirmative furthering fair housing.
These efforts have been recognized on a local, state, and national level.
The services for FHCRC have been primarily funded with CDBG funds from municipalities requiring a fair housing program. These municipalities include but not limited to: County of Riverside, City of Riverside, Palm Springs, Corona, Moreno Valley, Palm Desert, Perris, Temecula, Menifee, Jurupa Valley, Hemet and Cathedral City. FHCRC has also secured non-CDBG contracts to provide other services, which are directly related to fair housing and other housing issues. Through the vision and leadership of Rose Mayes, FHCRC regularly sets high goals each fiscal year and achieves them.
47 - 5 -
C. If your agency has received CDBG funding from the City in past years, complete the table below for most recent years. Mark if your agency has NOT received CDBG funding from the City in past years.
YEAR FUNDS RECEIVED CDBG GRANT AMOUNT NAME OF FUNDED PROGRAM $
$
$
D. If previously funded by City CDBG, has your agency ever failed to expend all awarded grant funds? Yes No
If “Yes,” explain reasons:
E. If previously funded by City CDBG, has your agency ever failed to meet contractual accomplishment goals? Yes No
If “Yes,” explain reasons:
F. If your agency has not received CDBG funding from City in the last 2 years, list 3 references for the proposed program: Mark if your agency HAS received CDBG funding from the City in the last 2 years.
GRANT PROVIDER GRANT PROVIDER CONTACT NAME
TELEPHONE # & EMAIL
GRANT
AMOUNT
DATES COVERED
BY GRANT FUNDS
$
$
$
G. Compliance with 2 CFR 200, Subpart F (Single Audit):
1. In any of the past 3 years, has your agency expended more than $1,000,000 in federal funds during a fiscal year? Yes No
2. During this year(s), did your agency prepare a Single Audit compliant with 2 CFR 200, Subpart F? Yes No
If “Yes” please provide a copy of most recent Single Audit. If “No” please explain why a Single Audit was not prepared.
✔
✔
2025-2026
Fair Housing Program
✔
✔
Attached on USB Drive
2024-2025
20,000
20,000
Fair Housing Program
48 - 6 -
5. PROGRAM INFORMATION
A. Complete the following budget summary for the proposed program. 2026-2027 City CDBG Grant Funds Requested: $
1. Total 2026-2027 Program Budget:
(The total budget for same program that may be offered at multiple jurisdictions)
2. Total 2026-2027 Agency Budget: $
B. Detail how requested CDBG funds will be utilized (e.g., staff salaries, benefits; program supplies; insurance; direct client assistance, etc.). *If awarded, substantial modifications to the proposed use of grant funds will not be allowed. Ensure that Attachment B “Proposed Program Budget” is reflective of this outline.
C. What is the per unit cost to deliver of the proposed program? $ D. How does this cost per unit of service compare to other similar services? E. Does the proposed program serve Veterans? (Note: Up to 10 additional rating points may be awarded to this application based on the percent of Veterans served.) Yes No If “Yes,” what is the total percentage of Veteran clients served by the program? % $
25,000
25,000
584,490
The funds will be utilized as listed on Attachment B. Funds are expended and then reimbursed on a monthly basis. The chart is self-explanatory.
43.95 It is comparable to other cities.
5 ✔
49 - 7 -
F. Provide the following information regarding full -time, part-time, contract & volunteer staff that will be utilized to provide the proposed service. (If CDBG funds are requested for any personnel costs, Attachment C “CDBG Funded Personnel” must be completed).
Full-Time Staff: Part-Time Staff:
Contract Staff: Volunteers:
G. What percentage of the organization’s total budget is spent on fundraising & overall administration? %
H. Provide the following information regarding the number of unduplicated clients that will be served by the proposed program:
1. Total number of unduplicated clients, regardless of city of residence that will be service by the program between 7/1/26 & 6/30/27?
2. Total number of unduplicated City clients that will be served with requested CDBG funds between 7/1/26 & 6/30/27?
3. What is the total proposed program budget for FY 2026-2027? $
4. What % of the total program budget will be used to serve unduplicated City residents? %
I. Budget Leveraging
Will other grant funding be requested for this program from any the county, state, federal agency, and/or foundation, etc.? Yes No
If “Yes,” will any of these grant funds be used to assist City Residents (complete table)?
NAME OF SOURCE FUNDING NAME
(E.G., ESG, LEAP)
TOTAL GRANT
AMOUNT
GRANT AMOUNT THAT
WILL SERVE CM RESIDENTS
$ $
$ $
$ $
$ $
$ $
J. Is this the proposed program new? Yes No If this is not a “New” program, how will this program be expanded from current program efforts?
K. Will requested CDBG funds be used as “seed money” to create additional funding opportunities? Yes No
L. Will requested CDBG funds be used to match funding requested for another funder? Yes No If “Yes,” provide information regarding the other grant source & match requirements. ‡ Ensure that these amounts are also listed in “ATTACHMENT B PROPOSED 2026-2027 PROGRAM BUDGET.” 7 0
1 0
4 570
570
25,000
100
✔
✔
✔
✔
Fair Housing efforts are ingoing.
50 - 8 -
6. HUD REQUIREMENTS
Provide the following information regarding the number of individuals to be served by the proposed program & your agency from 7/1/2026 through 6/30/2027:
A. Number of unduplicated City residents the program will serve with requested CDBG funds? Individuals.
What % of these individuals will be of low/moderate income? %
B. Does the proposed program application/intake form collect all HUD-required information? Yes No
If “Yes,” how is this information documented? Please circle one of the following options:
a. Self-Certification (HUD requires full income documentation for 10% to 20% of program beneficiaries) b. Analysis of household income documents such as tax returns/pay checks c. Program serves presumed beneficiary category List category If “No,” how will this information be collected & reported to the City? C. Submit a copy of the current or proposed program application/intake form with your application submission package.
D. If the proposed service assists the homeless, what percentage of clients are “chronic homeless?” %
Note: HUD requires that each organization providing services to individuals with CDBG public service grant funds document the size, race/ethnicity & income of assisted households. Income documentation is not required for programs that exclusively serve a “presumed benefit” population; however, documentation of presumed beneficiary status is required. Presumed beneficiaries include: abused children, seniors (over 62 years of age), battered spouses, severely disabled adults, homeless persons, illiterate persons, persons with HIV/AIDS, migrant farm workers .
HUD defines chronically homeless as:
(1) An individual who:
(i) Is homeless & lives in a place not meant for human habitation, a safe haven, or in an emergency shelter & (ii) Has been homeless & living or residing in a place not meant for human habitation, a safe haven, or in an emergency shelter continuously for at least 1 year or on at least 4 separate occasions in the last 3 years, where each homeless occasion was at least 15 days &
(iii) Can be diagnosed with 1 or more of the following conditions: substance use disorder, serious mental illness, developmental disability, post-traumatic stress disorder, cognitive impairments resulting from brain injury, or chronic physical illness or disability;
(2) An individual who has been residing in an institutional care facility, including a jail, substance abuse or mental health treatment facility, hospital, or other similar facility, for fewer than 90 days & met all of the criteria in paragraph (1) before entering that facility; or (3) A family with an adult head of household (or if there is no adult in the family, a minor head of household) who meets all of the criteria in paragraph (1), including a family whose composition has fluctuated while the head of household has been homeless.
100
100
570
✔
51 - 9 -
E. All CDBG -funded activities are required to provide output (i.e. number of individuals served) & outcome (i.e. anticipated benefit to program recipients) data. All CDBG -funded activities must meet one of HUD’s “objectives” & “outcomes.”
OBJECTIVE - Check the box (only one) that best applies to the proposed program:
Suitable Living Environment – The activity is designed to benefit the community, families, or individuals by address issues in their living environment.
Decent Affordable Housing – The activity is designed to cover a wide range of housing opportunities that meet individual family or community needs.
Creating Economic Opportunities – The activity will generate economic development, commercial revitalization or job creation.
OUTCOMES - Check the box (only one) that best applies to the proposed program.
Availability/Accessibility – The activity makes services, infrastructure, housing or shelter available/accessible to low- & moderate-income people, including individuals with disabilities.
Affordability – The activity provides affordability in a variety of ways for low - & moderate - income people (includes creation or maintenance of affordable housing, basic infrastructure hook-ups or services).
Sustainability (Promoting Livable or Viable Communities) – The activity aims to improve the community or neighborhoods, helps to make them livable or viable by providing benefits to low & moderate-income people, or by removing/eliminating slums/blighted areas. ✔
✔
52 - 10 -
7. COALITION/COLLABORATIVE APPLICATION INFORMATION
NOT APPLICABLE
A. List coalition/collaboration members:
Lead Agency:
Member:
Member:
Member:
Member:
B. Describe the target population to be served by the coalition/collaboration.
C. Describe the services each member of the coalition/collaboration will provide to clients & how services will be coordinated, tracked & reported. (If seeking points as a City collaborative partner, list services to be provided & how services will be coordinated with City efforts.) D. How is the effectiveness & success of coalition/collaboration efforts measured? Provide data regarding coalition effectiveness/success.
E. How many clients will be served by coalition/collaboration efforts during the 2026-2027 Program Year with requested CDBG funds?
NOTE: A coalition is defined as two or more agencies (at least one of which is applying for CDBG public service grant funds) with the goal of addressing an identifiable community need, eliminating duplication of services & reducing grant administration. Ev idence of a formal Memorandum of Understanding or agreement between coalition agencies must be provided.
✔
53 - 11 -
8. CERTIFICATION
I hereby certify that I am authorized to submit this application for CDBG public service grant funding provided by the City (“City”) by the Board of Directors of (“Agency”).
If grant funds are granted, funds will be used solely to benefit low- and moderate-income City residents.
Agency understands that general liability, auto liability insurance, and workers compensation insurance are required and will be provided per terms of a grant agreement to be executed between the City and the Agency. Agency understands that grant funds are provided on a reimbursement basis and will provide appropriate documentation to substantiate expenditures submitted for reimbursement. Grant funds will be administered pursuant to an agreement and are consistent with applicable federal regulations. If the Agency fails to serve eligible City residents during the term of the contract or fails to substantially attain projected accomplishments (defined as at least 75% of projected number of persons to be served), Agency may be required to repay all or a portion of funds already disbursed to the Agency by the City and/or forego receipt of additional grant funds. Agency also certifies that it is in compliance with all local zoning/land use regulations and possesses all required licenses and permits to operate/provide program.
Name:
Title:
Signature Date
Fair Housing Council of Riverdide County, Inc.
Rose Mayes
Executive Director
(could not e-sign) February 12, 2026
54 - 12 -
ATTACHMENT A
PAST & PROJECTED CDBG-FUNDED PROGRAM ACCOMPLISHMENTS
Program Name:
INCOME CATEGORY
2023-2024
ACTUAL NUMBER OF
CM PERSONS SERVED
2024-2025
ACTUAL NUMBER OF
CM PERSONS SERVED
2025-2026
PROJECTED NUMBER
OF CM PERSONS TO BE
SERVED
2026-2027
PROJECTED NUMBER
OF CM PERSONS TO BE
SERVED
MODERATE-INCOME
80% +
MEDIAN INCOME
LOW-INCOME
50%-80%
MEDIAN INCOME
VERY LOW-INCOME
30%-50%
MEDIAN INCOME
EXTREMELY LOW-
INCOME
0%-30%
MEDIAN INCOME
TOTAL
Do not use percentages
List actual number of unduplicated City residents served in past years or estimate number of unduplicated City residents to be served with requested CDBG funds Fair Housing Program
n/a
n/a
n/a
n/a
n/a
5 90
210
265
570
5 90
210
265
570
5 90
210
265
570
55 - 13 -
ATTACHMENT B
PROPOSED 2026-2027 PROGRAM BUDGET
Program Name:
BUDGET CATEGORY CDBG ($) OTHER ($) TOTAL ($)
Agency Administration Staff
Salaries & Benefits
Program Staff Salaries &
Benefits
Program Supplies
Rent/Lease
Communications
Utilities
Insurance
Professional Services
( )
Other
( )
Other
( )
Other
( )
Other
( )
TOTAL $ $ $
List Source of “Other” Program Funds to be use to Assist CM Residents
SOURCE OF OTHER PROGRAM FUNDS AMOUNT OF OTHER PROGRAM
FUNDS ($)
FUNDS SECURED FOR
FY 26-27 WITH A
CONTRACT?
(Yes/No)
TOTAL $
Fair Housing Program
5,100
10,800
250
4,000
1,650
500
164,655
258,935
9,750
169,755
269,735
23,000
10,000
15,000
750
500
750
CDBG
517,505
No
22,250
9,500
14,250
24,000
10,000
33,000
9,500
700
27,700
27,000
10,000
31,350
28,000
copy machine lease
Contractor, ADP,Auditor, etc.
cleaning, Shred-It, maintenance
517,505
56 - 14 -
ATTACHMENT C
CDBG FUNDED PERSONNEL
CHECK BOX IF NOT APPLICABLE
LIST ONLY POSITIONS FOR WHICH YOU ARE REQUESTING CDBG FUNDING
AGENCY ADMINISTRATION
POSITION TITLE ANNUAL SALARY ANNUAL BENEFITS TOTAL
COMPENSATION
CDBG FUNDS
REQUESTED
% OF TIME POSITION IS
DEDICATED TO CATHEDRAL CITY
CDBG ACTIVITY
$ $ $ $ %
$ $ $ $ %
$ $ $ $ %
$ $ $ $ %
$ $ $ $ %
PROPOSED PROGRAM STAFF
POSITION TITLE ANNUAL SALARY ANNUAL BENEFITS TOTAL
COMPENSATION
CDBG FUNDS
REQUESTED
% OF TIME POSITION IS
DEDICATED TO CATHEDRAL CITY
CDBG ACTIVITY
$ $ $ $ %
$ $ $ $ %
$ $ $ $ %
$ $ $ $ %
$ $ $ $ %
PROPOSED PROGRAM CONTRACT STAFF
POSITION TITLE ANNUAL SALARY ANNUAL BENEFITS TOTAL
COMPENSATION
CDBG FUNDS
REQUESTED
% OF TIME POSITION IS
DEDICATED TO CATHEDRAL
CITY CDBG ACTIVITY
$ $ $ $ %
$ $ $ $ %
$ $ $ $ %
$ $ $ $ %
$ $ $ $ %
Executive Director
Counselor
Counselor
Consultant
Accounting Manager
Counselor
Counselor
88,000
44,000
42,500
42,500
6,000
60.500
44,000
42,500
Counselor
11,835
7,950
15,650
7,750
9,420
15,135
7,750
3,000
2,100
2,000
250
99,835
51,950
58,150
50,250
6,000
3 4
4 4
69,920
59,135
50,250
2,100
2,400
2,000
2,300
4 4
4 4
57 - 15 -
ATTACHMENT D
City CDBG OUTCOMES WORKSHEET
This worksheet is designed to help applicants for City CDBG funding to identify program goals and outcomes. It will not factor into the application process, but rather, can be used to help applicants think about their program.
Program Goal Program Activities Program Output Indicator Program Outcome Target Population(s) Goals: This is the Activities: Describes the Outputs: Describes the step Indicators: How is Outcomes: Describes the Identify the priority overarching objective who, what, when & to be exerted in pursuit of progress measured end result and impact on population(s) the program the program will where of the program. the outcome. This should (benchmarks)? the target population. What outcome(s) will serve, e.g., ▪ Homeless
▪ Youth
▪ Disabled
▪ Elderly/ Frail
▪ Low/Mod Residents
achieve. It should be Identify tasks or be easily quantifiable (e.g., is the expected outcome, as specific and clear. activities that will be # of classes, # of meals e.g., a change in knowledge, implemented in pursuit served, # of participants behavior or community? of the goal. engaged, etc.)
Goal 1:
Goal 2:
Goal 3:
58 Staff Report
City Council
Item No. 3.H
Meeting Date: May 13, 2026
From: John A. Corella, Director of Public Works
Title: Memorandum of Understanding between the City of Cathedral City and Coachella Valley Water District for the Clean State Revolving Fund Septic to Sewer Planning Project
RECOMMENDATION:
To approve a Memorandum of Understanding (MOU) between the City of Cathedral City and the Coachella Valley Water District (CVWD) for the Clean Water State Revolving Fund (CWSRF) Septic-to-Sewer Planning Project; and authorize the City Manager to execute the MOU and any non-substantive amendments consistent with the intent of the agreement.
BACKGROUND:
The Clean Water State Revolving Fund (CWSRF), administered by the California State Water Resources Control Board (SWRCB), provides low-cost financing for a wide range of water quality projects, including septic-to-sewer conversion projects. In August 2024, Cathedral City was awarded $2,474,070 in CWSRF grant funding for the CWSRF Septic-to- Sewer Planning Project (SWRCB Project No. C-06-8696-110; City Project No. C01020) (Planning Project). In February 2025, City Council awarded a Professional Services Agreement to Ardurra, Inc. to support implementation of the Planning Project.
The Planning Project includes evaluating, designing, and developing the required documentation to connect six (6) residential areas currently served by septic systems to public sewer infrastructure. The municipal sewer systems within Cathedral City are owned, operated, and maintained by the Coachella Valley Water District (CVWD) and the Desert Water Agency (DWA). The project proposes sewer connections within both agency service areas, including five (5) unsewered residential areas within the CVWD service area and one (1) unsewered residential area within the DWA service area. A map identifying the project locations and respective service jurisdictions is included as Attachment 1.
The city is serving as the lead agency for the Planning Project and is responsible for preparation of preliminary engineering reports, environmental documentation, plans and specifications, and CWSRF construction application materials. Upon approval of construction funding by SWRCB, CVWD and DWA will each lead construction activities within their respective jurisdictions.
1 The Planning Project is currently underway and progressing on schedule. In March 2026, the SWRCB accepted the preliminary engineering reports for both service areas and issued the city a notice to proceed (NTP), allowing the city to begin the environmental review and plans, specifications, and estimates (PS&E) phases. The Planning Project is on track for completion in 2027.
To support advancement of the project into the construction funding phase, the city and CVWD have negotiated a Memorandum of Understanding (MOU) to formally define roles, responsibilities, and coordination procedures for the CVWD service area. The proposed MOU (Attachment 2) has been negotiated between the city and CVWD, and both parties have agreed to the terms. On April 28, 2026, the Coachella Valley Water District Board of Directors considered and approved the MOU.
Approval of a MOU is necessary as the city begins compiling and preparing financial documents on behalf of CVWD for inclusion in the CWSRF construction grant application.
The MOU establishes the framework required by SWRCB for coordination, document review, approvals, and future construction responsibilities. A similar MOU is currently being negotiated with DWA and will be brought forward to City Council for consideration at a future meeting.
DISCUSSION:
The proposed MOU between Cathedral City and CVWD establishes a clear framework for cooperation and coordination on the Planning Project within CVWD’s jurisdiction.
Under the MOU, the city will lead and fund all planning activities using CWSRF planning grant funds. This includes preparation of the preliminary engineering report, environmental documentation, plans and specifications, and the draft CWSRF construction grant application for project areas within CVWD jurisdiction. All deliverables will be subject to review and approval by both the State Water Board and CVWD to ensure compliance with regulatory requirements and consistency with CVWD design standards.
The MOU provides that, upon approval of CWSRF construction funding, CVWD will be responsible for bidding, awarding, and managing construction of both the district-owned sewer infrastructure and property owner improvements within its service area. CVWD will also provide construction management, including oversight, inspection, testing, reporting, and compliance with applicable laws, and will accept the completed improvements into its sewer system for long-term operation and maintenance.
The MOU includes provisions to ensure that the project proceeds efficiently and remains eligible for SWRCB funding. Importantly, the MOU establishes that planning-phase costs will be funded through the awarded CWSRF planning grant, while construction costs will be funded and administered by CVWD using CWSRF construction grant funds.
In addition, the MOU outlines a coordinated approach to funding. City and CVWD staff have agreed to pursue an amendment to the planning grant, submitted on February 25, 2026, to support expanded scope elements, including additional pipeline improvements within mobile home park areas and acquisition of necessary utility easements.
The MOU also includes contingency provisions in the event the amendment is not approved, 2 or full construction funding is not secured by CVWD. These provisions provide clarity while maintaining flexibility as the project advances.
Staff recommend that City Council approve a MOU between Cathedral City and CVWD for the CWSRF Septic-to-Sewer Planning Project; and authorize the City Manager to execute the MOU and any non-substantive amendments consistent with the intent of the agreement.
FISCAL IMPACT:
Approval of the MOU will not result in any additional fiscal impact beyond those already contemplated and authorized under the CWSRF Septic-to-Sewer Planning Project.
Planning-related costs, including preparation of engineering, environmental, and grant documentation, are funded through the $2,474,070 CWSRF Planning Grant. The MOU confirms that these costs will be paid by the city using CWSRF planning grant funds.
Construction costs for sewer improvements within the CVWD service area are anticipated to be funded through a future CWSRF construction grant, to be pursued upon completion of the planning phase. Consistent with the MOU, CVWD will be responsible for funding and administering construction using construction grant funds.
FIVE-YEAR STRATEGIC PLAN:
Goal B: Community Investments
Objective: Cathedral City roads, gateways, public spaces, and other infrastructure are well planned, designed, constructed, and maintained.
Action B-9: Continue to work on Septic to Sewer grant. Make sure Sarah Street is included and other economic development efforts.
ATTACHMENTS:
1. Project Location and Jurisdiction Map
2. MOU between Cathedral City and CVWD for CWSRF Septic to Sewer Planning Project
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10 CATHEDRAL CITY
RANCHO MIRAGE
PALM SPRINGS
PALM DESERT
INDIAN WELLS
LA QUINTA
INDIO
DESERT HOT
SPINGS
LAKEVIEW VILLAS
FIGURE
9665 Chesapeake Drive, Ste 230
San Diego, California 92123
(858) 413-2400
www.Ardurra.com
DWA SERVICE AREA AND
PROJECT AREA LOCATION 2
00 10,000 5,000
PROJECT AREA
Pacific Ocean
VICINITY MAP
LEGEND:
DESERT WATER AGENCY
DISTRICT BOUNDARY
PROJECT SITES (4 TOTAL)
STREETS
CITIES:
CATHEDRAL CITY
DESERT HOT SPRINGS
INDIAN WELLS
INDIO
LA QUINTA
PALM DESERT
PALM SPRINGS
RANCHO MIRAGE
5 AGREEMENT
BY AND BETWEEN COACHELLA VALLEY WATER DISTRICT AND THE CITY OF
CATHEDRAL CITY FOR CATHEDRAL CITY TO LEAD THE CWSRF SEPTIC TO
SEWER PLANNING PROJECT AND COACHELLA VALLEY WATER DISTRICT TO
LEAD CONSTRUCTION ON AREAS UNDER THEIR JURISDICTION
THIS AGREEMENT (“ Agreement”) is made this XX day of MONTH, 202 6 by and between the COACHELLA VALLEY WATER DISTRICT , a public agency of the State of California (“CVWD” or “District”) and CITY OF CATHEDRAL CITY, a charter city (“City”).
District and City are sometimes referred to individually as a “Party” and collectively as “Parties.”
RECITALS
WHEREAS, District is a public agency organized and existing pursuant to California Water Code Section 30000, et seq; and
WHEREAS, City and District desire to coordinate and cooperate with each other for the purposes of carrying out certain improvements within a sewer conversion area within District jurisdiction for the CWSRF Septic -to-Sewer Planning Project (SWRCB Project No. C -06-8696- 110, City Project No. C01020) as further depicted in Exhibit “A”, which is attached hereto and incorporated herein by this reference (“Project”); and
WHEREAS, the improvements considered in the Project include, but are not limited to, the abandonment of existing septic systems and installation of sanitary sewer systems consisting of sewer mains, trunks, laterals, manholes and appurtenances thereto . Further, the Project includes improvements made in areas owned by private property owners and areas of District ownership.
As such, the improvements on the District’s side of the connection to the District’s Sewer System shall be referred to as “District Improvements” and shall consist of the following: installation of sewer mains, trunks, manholes and appurtenances thereto. In addition, the improvements on the property owner’s side of the connection to the District’s Sewer System shall be referred to as “Property Owner Improvements .” Said Property Owner Improvements shall consist of the abandonment of existing septic systems , installation of laterals and all other facilities and appurtenances required for connection of buildings and structures on the subject property; and WHEREAS, City desires to carry out (or caused to be carried out) and pay for the costs and expenses relating to evaluating, designing, and developing documents for the Project; and, but only to the extent that grant funding for such costs and expenses are provided by the Design Grant Agreement (as defined below); and
WHEREAS, City applied for and has received funding from the California State Water Resources Control Board (“State Water Board”) Clean Water State Revolving Fund (“CWSRF”) for the purpose of evaluating, designing, and developing documents for the Project as referenced above pursuant to that certain Agreement No. D2401000 by and between City of Cathedral City and California State Water Resources Board (“Design Grant Agreement”); and WHEREAS, District is desirous of accepting the District Improvements into its system for maintenance and operation upon its completion as part of the Project; and 6 WHEREAS, the City with the support of the District, as described further in this Agreement, will be applying for CWSRF construction funding for the Project; and WHEREAS, upon issuance of CWSRF construction funding for the Project the District shall solicit bids and award a contract for the construction of the Project., including, but not limited to the installation of the District Improvements and Property Owner Improvements within the boundaries of the Project; and
NOW, THEREFORE, IN CONSIDERATION OF THE ABOVE RECITALS AND
THE COVENANTS AND BENEFITS CONTAINED WITHIN THIS AGREEMENT IT IS MUTUALLY AGREED BETWEEN THE PARTIES AS FOLLOWS:
1. Recitals. All of the Recitals are incorporated herein by this reference to the same extent as though hereinafter set forth in full.
2. Benefits. The Parties each determine that this Agreement would be beneficial to their respective constituents and/or customers.
3. City Responsibilities. City shall carry out the following pursuant to this Agreement:
(a) Preparation of Preliminary Engineering Report . City shall cause to be prepared a Preliminary Engineering Report for the Project pursuant to Section 2.1 of Section A.2 of Exhibit A of the Design Grant Agreement (“Preliminary Engineering Report”).
(b) Preparation of Project Environmental Documents . City shall cause to be prepared Environmental Documents for the Project pursuant to Section 2.2 of Section A.2 of Exhibit A of the Design Grant Agreement (“Environmental Documents”). (c) Preparation of Plans, Specifications, and Drawings for Project. City shall cause to be designed and prepared all plans, specifications, and drawings for the Project pursuant to Section 2.4 of Section A.2 of Exhibit A of the Design Grant Agreement, which will include, but not be limited to depictions of the necessary easements to construct the Property Owner Improvements (“Plans and Specifications”) (d) Approval of Preliminary Engineering Report, Project Environmental Documents, and Plans and Specification . The Parties agree that the Preliminary Engineering Report, Environmental Documents, and Plans and Specifications shall also be in full and complete compliance with applicable District and City requirements, including, but not limited to, applicable desig n criteria and standards, but only to the extent they do not conflict with the requirements of the Design Grant Agreement and State Water Board requirements. Further, the Parties agree that the Engineering Report, Project Environmental Documents, and Plans and Specifications shall be subject to approval by the State Water Board. Upon both City and District approving the Engineering Report, Project Environ mental Documents, and Plans and Specifications, City will submit the Engineering Report, Project Environmental Documents, and Plans and Specifications to the State Water Board. Upon the State Water Board’s approval of the Engineering Report, Project Environmental Documents, and Plans and Specifications, the City shall provide the 7 Engineering Report, Project Environmental Documents, and Plans and Specifications to the District within 30 days after the State Water Board’s approval thereof. (e) Preparation of CWSRF Construction Grant Package. The City shall prepare or cause to be prepared the following: (i) One (1) Draft CWSRF Construction Financial Package pursuant to Section 2.3 of Section A.2 of Exhibit A of the Design Grant Agreement and which relates to the District Improvements and the Property Owner Improvements (“Draft Construction Financial Package s”) and (ii) Two (2) CWSRF Construction Applications pursuant to Section 2.3 of Section A.2 of Exhibit A of the Design Grant Agreement where one CWSRF Construction Application will be for the District Improvements and the other CWSRF Construction Application will be for the Property Owner Improvements (“Construction Application s”) (for purposes of this Agreement, the Draft Construction Financial Package and Construction Applications shall be collectively referred to as the “Construction Grant Package”), provided that City shall not be required to submit the Construction Grant Package and District shall submit the Construction Grant Package pursuant to Section 4 of this Agreement . The Construction Grant Package shall include the items provided in Section 2.3 of Section A.2 of Exhibit A of the Design Grant Agreement and, in the event that the Design Grant Agreement is not amended as described in Section 5(c), the Construction Grant Package shall also include the estimated costs and expenses relating to acquiring the Property Rights as defined and described in Section 5(c)(3).
(f) Encroachment Permits. The City will provide to the District a t no cost any encroachment permits necessary for District to have access to the City’s rights-of-way for the construction of the District and Property Owner Improvements.
4. District Responsibilities . At District’s sole cost and expense, District shall carry out the following activities in this subsection pursuant to this Agreement:
(a) Review of Preliminary Engineering Report, Environmental Review Documents, and Plans and Specifications . District shall review , provide comments and approve the Preliminary Engineering Report, Environmental Review Documents, and Plans and Specifications within 3 weeks of receiving thereof from the City , provided that the City may extend such 3 week period. If District does not return comments or otherwise provide any responses regarding the Preliminary Engineering Report, Environmental Review Documents, and Plans and Specifications within such 3 week period , then such Preliminary Engineering Report, Environmental Review Documents, and Plans and Specifications shall deemed to have been approved by the District. (b) Cooperate with City and provide all information requested by City related to the drafting of the Construction Grant Package.
(c) Submission of Construction Grant Package and Construction Grant Agreement.
1. Construction Grant Package Submission. The Construction Grant Package shall be submitted as follows:
8 (i) Draft Construction Financial Package Submission. District shall submit the Draft Construction Financial Package to the State Water Board within 3 months after the State Water Board’s approval of the Preliminary Engineering Report. (ii) Construction Application Submission . The District shall submit the Construction Application to the State Water
Board within 1 year after the State Water Board’s approval of the Preliminary Engineering Report.
2. Construction Grant Agreement. Upon approval by the State Water Board of the c onstruction grant pursuant to the Construction Grant Package, District shall enter into a construction grant agreement as required by the State Water Board (“Construction Grant Agreement”).
(d) Bidding and Award of Contract. District shall be responsible for the competitive bidding and award of the construction contract(s) for the Project pursuant to the Preliminary Engineering Report, the Plans and Specifications, the Environmental Review Documents, this Agreement, the Design Grant Agreement, the Construction Grant Agreement, State Water Board requirements, CWSRF requirements, requirements that District and City have agreed to be applicable to the Project, and all applicable laws and regulations (including, but not limited to, the Labor Code, Government Code, and Public Contract Code) (collectively, the “Applicable Law”) and shall further comply with the following requirements:
1. The construction contracts for the Project shall be publicly bid and shall be awarded to the lowest responsive and responsible bidders, as required by law and in conformance with the applicable provisions of the Public Contract Code.
2. The selected lowest responsive and responsible bidders shall be required to post the applicable performance and payment bonds or securities in the proper amount for the Project.
3. All District contractors and subcontractors shall comply with all Applicable Law with respect to the construction of the Project.
4. The construction contract for the Project shall require the selected lowest responsive and responsible bidders to acquire and maintain insurance policies with related coverage and policy limits that are consistent with City’s insurance requirements. Such insurance policies shall name the City as “additional insured”.
5. City shall be named as an obligee under any labor and material payment bonds and/or performance bonds for the Project.
6. City shall be named as a beneficiary under any waivers and releases in favor of District for the Project.
9 7. City shall be entitled to all warranties, guarantees, and post completion bonds with respect to the Project in the same manner as District is entitled.
8. District shall require District’s contractor s and subcontractor s to indemnify, defend, and hold harmless the City and its employees, officials and agents (collectively, the “City Indemnitees”), at the sole cost and expense of such contractor(s) and/or subcontractors from and against (A) any and all liens and claims for labor, materials, services or equipment relating to the Project and (B) all actions, damages, claims, losses, suits, proceedings, expenses, or any injury or damage of any kind whatsoever, whether actual, alleged or threatened, actual attorneys’ fees and costs, court costs, interest, defense costs and expenses associated therewith, including the use of experts and any other cost of any nature without restriction (collectively “ Cost”) of every type arising out of or in connection (i) with the construction of the Project and (ii) any negligence or intentional act of such con tractors or its subcontrac tors, employees, agents, successors or assigns.
9. The Project’s contract documents shall conform with all Applicable Law.
10. Such other requirement as the Parties may agree upon.
11. Such other requirements as may be required by all Applicable Law. (e) Project Construction . Except as provided in Section 5(d), District shall construct, or shall cause its contractor s and/or subcontractors to construct, the Project in strict compliance with all Applicable Law . District inspection personnel shall, after consultation with the City, have the authority to enforce the Applicable Law including, but not limited to, the requirement that all unacceptable materials, workmanship and/or installation be replaced, repaired or corrected by District's contractor s and/or subcontractors. City inspection personnel shall be permitted to inspect and approve any construction affecting City property (e.g., City streets). No site visit, obse rvation or examination by City shall release the District's contractor s and/or subcontractors for any defects in material or workmanship. Any inspection completed by or on behalf of the City shall be for the sole use and benefit of City and no person or entity shall be entitled to rely thereon for any purpose.
(f) Project Property Rights. Except as provided in Section 5(d), District shall acquire any property rights, including, but not limited to, rights -of-way, easements, licenses, or other similar property rights, that may be required for the Project , including, but not limited to, such property rights as may be required to construct the Property Owner Improvements (“ Property Rights ”).
(g) Soils Testing . District shall conduct, or cause its contractors and/or subcontractors to conduct all soils testing for the Project during the construction of the District and Property Owner Improvements.
10 (h) Surveying and Staking . District shall conduct , or cause its contractors and/or subcontractors to conduct all surveying and staking for the Project during the construction of the Project.
(i) Monitoring and Compliance . District shall be responsible for monitoring the Project and ensuring the Project are constructed in compliance with the requirements of Applicable Law.
(j) Project Reporting . District shall provide such reports as required by the Design Grant Agreement and in the manner and frequency as required by the Design Grant Agreement. Such reports shall be provided to the City . If the City determines that such reports do not comply with the Design Grant Agreement, District shall make revisions to such reports in order to achieve such compliance to the reasonable satisfaction of the City. (k) Compliance with Requirements. In performing its obligations under this Agreement, District shall comply with Applicable Law and, further, shall cause all of its contractors and/or subcontractors to comply with Applicable Law.
5. Payment Provisions.
(a) Project Plans and Specifications/Construction Grant Application. City shall utilize the funds provided to City pursuant to the Design Grant Agreement (“Design Grant Funds”) to pay for all costs and expenses relating to (1) the preparation of the Preliminary Engineering Report, (2) the preparation of the Environmental Documentation, (3) the preparation of the Plans and Specifications, (4) the preparation of the Construction Grant Application, and (5) if the Design Grant Agreement is amended pursuant to Section 5(c), the acquisition of Property Rights, but only to the extent as provided in Section 5(c). (b) Project Construction. District shall provide payment for all costs and expense relating to the District and Property Owner Improvements as follows: (i) District shall provide payment for all costs and expenses relating to t he construction of Project (including, but not limited to, all related costs and expenses such as District engineering, administration, field inspection, or other field services related in any way to the construction of the Project; soils testing for the District and Property Owner Improvements; surveying and staking for the District and Property Owner Improvements; and any work that is not included in the Plans and Specifications as approved by the State Water Board ); and (ii) District shall provide payment for all other costs and expenses relating to all District actions required to carry out District’s obligations under Section 4 of this Agreement , provided that the payment of the costs and expenses relating to the acquisition of Property Rights shall be subject to Section 5(c) (collectively referred to as the “Project Costs”),
(c) Property Rights Acquisition. Payment for the cost and expense of Property Rights acquisition shall be as follows:
1. City will request that the State Water Board approve an amendment to the Design Grant Agreement such that State Water Board will allocate additional funding under the Design Grant Agreement for the 11 purpose of paying the costs and expenses relating to the District's acquisition of the Property Rights.
2. If the State Water Board agrees to amend the Design Grant Agreement so that sufficient funding is provided therein to acquire Property Rights, then City shall use such funding to pay for the cost and expense of acquiring the Property Rights in an amount no t to exceed the funding provided by such amendment to the Design Grant Agreement and the District shall pay any amount in excess of such amount.
3. If the State Water Board does not agree to amend the Design Grant Agreement as described in Section 5(f)(2), then the City will include in the Construction Grant Package documentation and information relating to the cost and expense of acquiring the Property Rights. Accordingly, District shall pay for the cost and expense of acquiring the Property Rights. (d) Lack of Funding
1. If the State Water Board does not provide sufficient grant funding to pay for Project Costs (e.g., insufficient funds to pay for Property Rights acquisition and/or insufficient funding to pay for construction of the Project), then District shall not be required to construct the Project and the Parties agree to meet and confer in good faith to determine next steps and the manner in which the Project may proceed, including any amendments to this Agreement that may be necessary.
2. Notwithstanding anything to the contrary in this Agreement, t he City shall not be responsible for and shall not pay for any costs or expenses relating to the Project Costs, including, but not limited to any costs or expenses relating to the acquisition of Property Rights.
6. Project Completion.
(a) Project Completion. Construction of the Project shall be completed by the date required by the State Water Board pursuant to the Construction Grant Agreement. (b) Project Completion and Acceptance . Upon completion of the Project , the District shall notify City, in writing, that the construction of the Project has been completed in accordance with Applicable Law . District shall not accept the Project as complete until City has inspected those portions of the Project affecting City property and approved such portions as having been satisfactorily completed. Upon the acceptance of the District Improvements portion of the Project by District , all required Notice s of Completion pursuant to the provisions of Section 3093 of the Civil Code shall be prepared by District and District shall file such Notice s of Completion with the Riverside County Recorder.
(c) Releases. District shall cause District’s contractors and subcontractors and material suppliers to provide lien and material releases for the Project. All releases in favor 12 of District shall also include the City as a released party. In addition, the District shall provide to City such evidence as City s hall require that all persons and entities supplying work, labor, materials, supplies and equipment for the construction of the Project portion of the Project have been paid, and that no claims on behalf of any such persons or entities exist.
7. Effective Date; Termination. This Agreement shall become effective upon its full execution by the Parties. Either Party may terminate this Agreement for any reason, with or without cause, by providing 15 days’ notice to the other Party. In the event of such termination by City, City shall only be liable for: Project Costs and other costs and expenses applicable to City as provided in this Agreement; costs and expenses incurred up to the date of such termination.
8. Notices. All notices required or permitted to be given under this Agreement shall be in writing and shall be personally delivered, or sent by certified mail, postage prepaid and return receipt requested, addressed as follows:
City District
City of Cathedral City
Attn: Andrew Firestine, City Manager
68700 Avenida Lalo Guerrero
Cathedral City, Ca 92234
Coachella Valley Water District
Attn: Jim Barrett, General Manager
___________________
___________________
_
Notice shall be deemed effective on the date personally delivered or, if mailed, three (3) days after deposit of the same in the custody of the United States Postal Service. Either Party may change its address by notifying the other Party of the change of address in writing.
9. Indemnification.
(a) To the fullest extent permitted by law, District shall indemnify, protect, defend and hold harmless City, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including attorneys’ fees and costs, court costs, interest, defense costs, and expert witness fees), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by District, or by any individual or entity for which District is legally liable, including, but not limited to, officers, agents, employees, contractors or subcontractors of District. The provisions of this Section do not apply to claims occurring as a result of City’s sole negligence. The provisions of this Section shall not release City from liability arising from gross negligence or willful acts or omissions of City or any and all of its officials, employees and agents.
(b) To the fullest extent permitted by law, City shall indemnify, protect, defend and hold harmless District, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration pro ceedings, 13 administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including attorneys’ fees and costs, court costs, interest, defense costs, and expert witness fees), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by City, or by any individual or entity for which City is legally liable, including, but not limited, to officers, agents, employees, contra ctors or subcontractors of City. The provisions of this Section do not apply to claims occurring as a result of District’s sole negligence. The provisions of this Section shall not release District from liability arising from gross negligence or willful acts or omissions of District or a ny and all of its officials, employees and agents.
10. Representatives.
(a) City Representative . The representative of the City is the City’s City Manager, or his or her designee (“ City Representative”). The City Representative shall be the primary person on behalf of City responsible for the administration of this Agreement for the City.
(b) District Representative. The representative of the District is the District’s General Manager, or his or her designee (“ District Representative ”). The District Representative shall be the primary person on behalf of District responsible for the administration of this Agreement for the District.
11. Entire Agreement. This Agreement, including the attached Exhibits, is the entire, complete, final and exclusive expression of the Parties with respect to the matters addressed therein and supersedes all other agreements or understandings, whether oral or written, or entered into between District and City prior to the execution of this Agreement. No statements, representations or other agreements, whether oral or written, made by any Party which are not embodied herein shall be valid and binding.
12. Amendment. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the District and by the City. The Parties agree that the requirement for written modifications cannot be waived and that any attempted waiver shall be void.
13. Governing Law ; Venue . This Agreement shall be interpreted, construed and governed according to the laws of the State of California. In the event of litigation between the Parties, venue in state trial courts shall lie exclusively in the County of Riverside, California. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in Riverside.
14. Successors and Assigns. The provisions of this Agreement shall be binding upon each of the Parties to this Agreement and their successors and assigns.
15. Inspection. District shall maintain and make available for inspection by City, during regular office hours, accurate records pertaining to the Project, including costs, disbursements and receipts with respect to the construction, operation and maintenance of the Project. 14 16. Attorneys’ Fees, Costs, and Expenses. In the event litigation or other proceeding is required to enforce or interpret any provision of this Agreement, the prevailing Party in such litigation or other proceeding shall be entitled to an award of reasonable attorney's fees, costs and expenses, in addition to any other relief to which it may be entitled.
17. Authority. Each of the signatories hereto represents and warrants that he or she is competent and authorized to enter into this Agreement on behalf of the Party for whom he or she purports to sign. Each Party hereto agrees to defend, indemnify, and hold harmless the other Parties hereto against all claims, suits, actions, and demands, including necessary expenses of investigation and reasonable attorneys' fees and costs, arising out of claims that its signatory was not competent or so authorized to execute this Agreement.
18. Further Acts; Cooperation. Each Party agrees to reasonably perform any further acts and to reasonably execute and deliver any documents which may be reasonably necessary to carry out the provisions of th is Agreement. Each Party agrees to reasonably cooperate with the other in carrying out the provisions of this Agreement.
19. Construction. The provisions of this Agreement shall be construed as to their fair meaning, and not for or against any Party based upon the attribution to such Party as the source of the language in question.
20. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed as original, but all of which, when taken together, shall constitute one and the same instrument. The signature page of any counterpart may be detached therefrom without impairing the legal effect of the signatures thereon, provided such signature page is attached to another counterpart identical thereto, except for having additional signature pages executed by another Party to this Agreement attached thereto.
21. No Third Party Beneficiary. This Agreement is made solely for the benefit of the Parties hereto and their respective successors and assigns. No other person or entity shall have or acquire any right by virtue of this Agreement.
22. Severability. If any term, provision, covenant, or condition of this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall continue in full force and effect, unless enforcement of t his Agreement as so invalidated would be unreasonable or grossly inequitable under all of the circumstances or would frustrate the purpose of this Agreement.
23. Electronic Signature. The Parties agree that, in accordance with the City’s Electronic Signature Use Policy, adopted on August 10, 2023, and as amended thereafter, the Parties may use electronic signatures to execute this Agreement. Any use of electronic signatures to execute this Agreement shall comply with the City’s Electronic Signature Use Policy, and such signatures shall have the same force and effect as if this Agreement were executed by hand. Contractor acknowledges that it has had an opportunity to request and review the City’s Electronic Signature Use Policy, and Contractor agrees to comply with the Electronic Signature Use Policy. Contractor agrees to indemnify, defend, and hold the City harmless from any claim, damage, or liability associated with transmitting an electronic signature or an electronically signed 15 record by electronic transmission.
[SIGNATURES APPEAR ON FOLLOWING PAGE]
16 IN WITNESS WHEREOF, the parties have executed and entered into this Agreement as of the date first written above.
COACHELLA VALLEY WATER DISTRICT
XX
General Manager
Attest:
XX
XX
Approved as to form:
XX
XX
CITY OF CATHEDRAL CITY
Raymond Gregory
Mayor
Attest:
Christina Burton
City Clerk
Approved as to form:
Eric S. Vail
City Attorney
17 EXHIBIT A
CVWD SEWER CONSOLIDATION
SEWER CONVERSION AREA MAP
18 CATHEDRALCITYRANCHOMIRAGE PALMSPRINGSRAMON ROADDATE PALM DR.DINAH SHORE DR.CATHEDRAL CANYON DR.33rd AVE.
GERALD FORD DR.DA VALL DR.PAPAYA ANDPOMEGRANATENEIGHBORHOODCALIENTE SANDS MHPROYAL PALMS MHP
SOUTH CITYNEIGHBORHOODWHISPERING PALMSNEIGHBORHOOD
EXHIBIT9665 Chesapeake Drive, Ste 230San Diego, California 92123(858) 413-2400www.Ardurra.comCVWD CATHEDRAL CITY 5 AREASSEPTIC TO SEWERACity of Cathedral CityCWSRF Septic to Sewer Project001,500750 LEGEND:COACHELLA VALLEY WATER DISTRICT BOUNDARYCITY BOUNDARYPROJECT SITES (5 TOTAL)STREET CENTERLINES10" AND SMALLER12" AND LARGER 19 Staff Report
City Council
Item No. 3.I
Meeting Date: May 13, 2026
From: John A. Corella, Director of Public Works
Title: Authorize One-Year Extensions for Public Works Maintenance and Environmental Conservation Service Agreements
RECOMMENDATION:
To approve a one (1) year extension to the current service agreements for Public Works Maintenance and Environmental Conservation Services; and authorize the City Manager to execute all amendment documents for the following:
1. Yunex LLC for traffic signal maintenance and emergency on-call services.
2. Graffiti Protective Coating, Inc. for graffiti abatement services and on-call emergency services.
3. Desert Ants Engineering, Inc. for concrete installation, repair and maintenance services as-needed contract.
4. Student Creative Recycle Art Program (S.C.R.A.P.) Gallery for environmental educational services.
BACKGROUND:
The Public Works Maintenance and Environmental Conservation Divisions manage several service agreements to address specialized service needs in a cost-effective and efficient manner. Rather than employing full-time staff for specialized tasks, the divisions contract out services such as traffic signal repair and maintenance, concrete repairs, graffiti abatement, and environmental education. These activities often require specialized expertise, certifications, and equipment. Contracting allows staff to ensure high-quality service delivery, maintain operational flexibility, and concentrate internal resources on core maintenance functions that demand ongoing attention.
This agenda item is to provide one (1) year extensions to agreements related to the following services:
Public Works Maintenance:
Traffic signal maintenance and emergency on-call services. Graffiti abatement services and on-call emergency services. Concrete installation, repair, and maintenance services as-needed contract. 1 Environmental Conservation:
Provide environmental education services as part of AB 939 and SB 1383 compliance.
Traffic Signal Maintenance and Emergency On-Call Services On July 1, 2022, the city entered into an agreement with Yunex LLC (Yunex) for traffic signal maintenance and emergency on-call services. Additionally, a one (1) year extension was approved by City Council through Amendment No. 1 on May 28, 2025, which extended the agreement to July 1, 2026.
The scope of work outlined in the agreement includes, but is not limited to:
Routine maintenance and repair of traffic signals.
Maintenance and repair of illuminated crosswalks and flashing beacons. Emergency callout and technical support.
The Public Works Maintenance Division utilizes Yunex to ensure that all traffic signals, illuminated crosswalks, and flashing beacons remain fully operational. Yunex also provides timely emergency response and technical assistance to address urgent traffic infrastructure needs.
Graffiti Abatement Services and On-Call Emergency Services On July 1, 2022, the city entered into an agreement with Graffiti Protective Coatings, Inc. (GPC) for graffiti abatement and on-call emergency services. Additionally, a one (1) year extension was approved by City Council through Amendment No. 1 on May 28, 2025, which extended the agreement to July 1, 2026.
The scope of work under this agreement includes, but is not limited to:
Graffiti removal and abatement services.
Emergency callouts and technical support.
The Public Works Maintenance Division relies on GPC for daily graffiti removal to ensure that vandalism is addressed promptly and thoroughly, helping to maintain a clean and welcoming environment throughout the city.
Concrete Installation, Repair, and Maintenance Services As-Needed Contract On August 24, 2022, the city entered into an as-needed agreement with Desert Ants Engineering, Inc. (Desert Ants) for concrete installation, repair, and maintenance services.
Additionally, a one (1) year extension was approved by City Council through Amendment No. 1 on May 28, 2025, which extended the agreement to August 24, 2026.
The scope of work under this agreement includes, but is not limited to:
City-owned properties
Installation and repair of concrete sidewalks.
Installation and repair of ADA-compliant ramps.
Installation and repair of curbs and gutters.
The Public Works Maintenance Division utilizes Desert Ants on an as-needed basis to 2 address concrete-related issues, such as tripping hazards, and to ensure the timely upkeep of city infrastructure. Their services play a critical role in maintaining ADA compliance across public areas managed by the city.
Environmental Education Services
On June 28, 2023, the city entered into an agreement with the S.C.R.A.P. Gallery to provide environmental education services. Additionally, a one (1) year extension was approved by City Council through Amendment No. 1 on May 28, 2025, which extended the agreement to June 28, 2026.
The agreement outlines a scope of work that includes, but is not limited to:
Delivering environmental education programs.
Hosting monthly youth-focused activities.
Supporting city-sponsored events.
The Environmental Conservation Division partners with the S.C.R.A.P. Gallery to promote recycling and waste prevention among city residents, with a particular focus on engaging youth. In addition to educational programming, S.C.R.A.P. also provides on-site support at city events to help raise awareness about environmental sustainability and the importance of recycling.
DISCUSSION:
All service agreements listed above are set to expire on or before August 24, 2026. The agreements for traffic signal maintenance and emergency on-call services, graffiti abatement and emergency response, and as-needed concrete installation, repair, and maintenance services each have one (1) remaining one-year extension available. Similarly, the agreement for environmental educational services has two (2) remaining one-year extensions available.
All service providers have consistently met contractual performance standards, demonstrated responsiveness, and delivered services in a timely and professional manner.
In recognition of their satisfactory performance and to maintain continuity of essential public services, avoid service disruptions, and ensure cost efficiency, staff recommend exercising the option to extend each of these agreements for one additional year, effective from their Amendment No. 1 expiration dates. The proposed amendments for the one-year extensions are included as attachments to this staff report.
In addition to these one-year term extensions, Amendment No. 2 updates/adds several provisions of the agreement to align with the city’s current standard professional services contract. These sections have been added to the city’s standard professional services agreement and are included in all the attached amendments.
Staff recommend that the City Council approve a one (1) year extension to the current professional service agreements for public works maintenance and environmental conservation services; and authorize the City Manager to execute all amendment documents for the following.
3 1. Yunex LLC for traffic signal maintenance and emergency on-call services.
2. Graffiti Protective Coating, Inc. for graffiti abatement services and on-call emergency services.
3. Desert Ants Engineering, Inc. for concrete installation, repair, and maintenance services as-needed contract.
4. S.C.R.A.P. Gallery for environmental educational services.
FISCAL IMPACT:
These specific services are currently budgeted in the Public Works Maintenance and Environmental Conservation division accounts listed below and are included in the city’s FY 2025-26 and FY 2026-27 Biennial Budgets.
Service Provider
Name Account Name Account Code
Annual
Budget (Not to
Exceed)
Yunex LLC
Maintenance and Operations,
Major Repairs and
Replacements
243-400-460-
461-8300-8301
243-400-460-
461-8300-8302
$310,000
Graffiti Protective
Coating, Inc. Maintenance and Operations 100-400-410-
411-8300-8301 $69,360
Desert Ants
Engineering, Inc.
Major Repairs and
Replacements
241-400-460-
461-8300-8302
243-400-460-
461-8300-8302
$85,000
S.C.R.A.P.
Gallery
Environmental Prof & Tech
Svcs
246-900-910-
911-8600-8620 $90,000
Public Works Maintenance
The cost of each required service is based on the hourly rates and unit prices established in the original agreements. All work is performed on an as-needed basis and only upon authorization by the City. Total costs and funding sources will be identified at the time each service is initiated. If a proposed service exceeds the Public Works Department’s threshold, City Council approval will be obtained prior to issuing a notice to proceed.
FIVE-YEAR STRATEGIC PLAN:
Goal C: Fiscal Stability and Sustainability
Action C-2: Develop an inventory of contract services that are due for bid and request proposals.
ATTACHMENTS:
1. Yunex LLC Amendment No. 2
2. Graffiti Protective Coating, Inc. Amendment No. 2
3. Desert Ants Engineering, Inc. Amendment No. 2
4. S.C.R.A.P. Gallery Amendment No. 2
4 AMENDMENT NO.2
TO THE
AGREEMENT FOR TRAFFIC SIGNAL MAINTENANCE AND EMERGENCY ON-CALL
SERVICES
BETWEEN
THE CITY OF CATHEDRAL CITY, CALIFORNIA
AND
YUNEX LLC
In accordance with the “Agreement for Traffic Signal Maintenance and Emergency On- Call Services” dated July 1, 2022, (“Agreement”), by and between the City of Cathedral City, a municipal corporation (“City”) and Yunex LLC, a California corporation (“Contractor”), and in accordance with the Section of the Agreement, entitled, “Amendments”, this Amendment Number No. 2 to the Agreement is made and entered into this 1st day of July, 2026, (“Effective Date”).
RECITALS
A. Contractor currently provides the City with Traffic Signal Maintenance and Emergency On-Call Services.
B. City desires to amend the Agreement as per Section 1, to: extend the term of the Agreement one (1) year, commencing on the Effective Date.
C. Section Ownership of Documents has been amended in the City’s standard agreement. Amendment No. 2 will repeal and replace Section Ownership of Documents of the original agreement with Section 2. Ownership of Materials; Exceptions; Documents.
D. Section Standards of Performance; Familiarity with Work has been added in the City’s standard agreement. Amendment No. 2 will include Section 3. Standard of Performance; Familiarity with Work.
E. Section Prevailing Wage Laws has been amended in the City’s standard agreement.
Amendment No. 2 will repeal and replace Section Prevailing Wage Laws of the original agreement with Section 4. Prevailing Wage Laws.
F. Section Confidential Information; Release of Information has been added in the City’s standard agreement. Amendment No. 2 will include Section 5. Confidential Information; Release of Information.
G. Section Continuity of Personnel has been added in the City’s standard agreement.
Amendment No. 2 will include Section 6. Continuity of Personnel.
5 H. Section Default has been added in the City’s standard agreement. Amendment No. 2 will include Section 7. Default.
I. Section Data Protection has been added to the City’s standard agreements. Amendment No. 2 will include Section 8. Data Protection.
NOW, THEREFORE, for good and valuable consideration, the parties agree as follows:
Section 1. The agreement termination date as set forth in the Agreement is hereby amended such that it shall expire at the end of business day on July 1, 2027 (Expiration Date).
Section 2. Ownership of Materials; Exceptions; Documents.
a. Documents and Data. All original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared, developed or discovered by Contractor in the course of providing the Services pursuant to this Agreement (“Materials”) shall become the sole property of City and may be used, reused or otherwise disposed of by City without the permission of the Contractor . Upon completion, expiration or termination of this Agreement, Contractor shall turn over to City all such Materials.
b. If and to the extent that City utilizes for any purpose not related to this Agreement any Materials prepared, developed or discovered by Contractor in the course of providing the Services pursuant to this Agreement, Contractor ’s guarantees and warranties in Section 9 “Standard of Performance; Familiarity With Work” of this Agreement shall not extend to such use of the Materials.
c. Contractor warrants that all Materials it drafts and completes pursuant to this Agreement constitutes original work. Specifically, Contractor understands and agrees that use of artificial intelligence (AI) tools including, without limitation, ChatGPT, Microsoft’s Bing Chat, Google’s Bard, and Meta’s LLaMA (Large Language Model Meta AI), in the performance of this Agreement does not constitute an original work, i.e., submitting Materials generated by such AI tools to City and representing it as Contractor’s original work constitutes a material breach of this Agreement, constitutes a false claim, and may also violate applicable intellectual property rights law including without limitation, United States Copyright Law. Accordingly, and notwithstanding any other provision of this Agreement as to ownership, City specifically rejects ownership of such Materials. Contractor is required to indemnify and defend City to the fullest extent allowed by applicable law should it violate this Section.
Section 3. Standard of Performance; Familiarity with Work.
a. Contractor represents and warrants that it has the qualifications, experience and facilities necessary to properly perform the Services required under this Agreement 6 in a thorough, competent and professional manner. Contractor shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all Services. In meeting its obligations under this Agreement, Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to the Services required of Contractor under this Agreement, and shall use such skill, prudence, and diligence as other members of Contractor’s profession commonly possess and exercise. In addition to the general standards of performance set forth this section, additional specific standards of performance and performance criteria may be set forth in Exhibit “A” “Scope of Work” that shall also be applicable to Contractors work under this Agreement. Where there is a conflict between a general and a specific standard of performance or performance criteria, the specific standard or criteria shall prevail over the general.
b. Contractor warrants that (1) it has thoroughly investigated and considered the work to be performed, (2) it has investigated the issues, regarding the scope of services to be provided, (3) it has carefully considered how the work should be performed, and (4) it full y understands the facilities, difficulties and restrictions attending performance of the work under this Agreement.
c. Contractor shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Contractor’s failure to comply with the standard of care provided for herein. Contractor shall at all times enforce strict discipline and good order among its employees. Any employee who is determined by the City to be uncooperative, incompetent, a threat to the safety of persons or the Services, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Services to be performed by the Contractor and shall not be re-employed on the Services.
Section 4. Prevailing Wage Laws.
Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. It is the understanding of City and Contractor that California prevailing wage laws may not apply to this Agreement because the Agreement does not involve any of the following services subject to prevailing wage rates pursuant to the California Labor Code or regulations promulgated thereunder: Construction, alteration, demolition, installatio n, or repair work performed on public buildings, facilities, streets or sewers done under contract and paid for in whole or in part out of public funds. In this context, “construction" includes work performed during the design and preconstruction phases of construction including, but not limited to, inspection and land surveying work. Contractor shall defend, indemnify, and hold City, its elected officials, officers, employees, volunteers and agents free and 7 harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
Section 5. Confidential Information; Release of Information.
a. All information gained or work product produced by Contractor in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Contractor. Contractor shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the City Manager, except as may be required by law. Contractor shall not use City’s name or insignia, photographs, or any publicity pertaining to the Services in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City.
b. Contractor, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the City Manager or unless requested by the City Attorney of City, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered "voluntary" provided Contractor gives City notice of such court order or subpoena.
c. If Contractor, or any officer, employee, agent or subcontractor of Contractor, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Contractor for any damages, costs and fees, including attorney’s fees, caused by or incurred as a result of Contractor’s conduct.
d. Contractor shall promptly notify City should Contractor , its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder. City retains the right, but has no obligation, to represent Contractor or be present at any deposition, hearing or similar proceeding. Contractor agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Contractor. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.
Section 6. Continuity of Personnel.
Contractor shall make every reasonable effort to maintain the stability and continuity of Contractor’s staff and subcontractors, if any, assigned to perform the Services. Contractor shall notify City of any changes in Contractor ’s staff and 8 subcontractors, if any, assigned to perform the Services prior to and during any such performance. If City does not agree to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause.
Section 7. Default.
In the event that Contractor is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Contractor for any work performed after the date of default. Instead, the City may give notice to Contractor of the default and the reasons for the default. The notice shall include the timeframe in which Contractor may cure the default. This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if circumstances warrant, however, the time frame may also be shortened if the default results in a safety issue or imminent threat to City employees or the public in the sole discretion of City. During the period of time that Contractor is in default, the City shall hold all invoices an d shall, when the default is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Contractor does not cure the default, the City may take necessary steps to terminate this Agreement under Section “Termination.” Any failure on the part of the City to give notice of the Contractor’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement.
Section 8. Data Protection.
a. Contractor shall protect, using the most secure means and technology that is commercially available, City-provided data or consumer-provided data acquired in the course and scope of this Agreement, including but not limited to customer lists and customer credit card or consumer data, (collectively, the “City Data”).
Contractor shall notify City in writing as soon as reasonably feasible, and in any event within twenty-four (24) hours, of Contractor’s discovery or reasonable belief of any unauthorized access of City Data (a “Data Breach”), or of any incident affecting, or potentially affecting City Data related to cyber security (a “Security Incident”), including, but not limited to, denial of service attack, and system outage, instability or degradation due to computer malware or virus. Contractor shall begin remediation immediately. Contractor shall provide daily updates, or more frequently if required by City, regarding findings and actions performed by Contractor until the Data Breach or Security Incident has been effectively resolved to City’s satisfaction. Contractor shall conduct an investigation of the Data Breach or Security Incident and shall share the report of the investigation with City. At City’s sole discretion, City and its authorized agents shall have the right to lead or participate in the investigation. Contractor shall cooperate fully with City, its agents and law enforcement.
b. If City is subject to liability for any Data Breach or Security Incident, then Contractor shall fully indemnify and hold harmless City and defend against any resulting actions.
9 Section 9. Except as specifically amended by this Amendment No. 2, the remaining terms of the Agreement shall remain in full force and effect. In the event of a conflict between the provisions of this Amendment No. 2 and the provisions of the Agreement, the provisions of this Amendment No. 2 shall control.
SUMMARY:
Amendment No. 2 extends the contract end date to July 1, 2027, and updates the Agreement to the City’s standard agreement for services.
10 IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 2 to be executed as of the date first written above.
CITY OF CATHEDRAL CITY Yunex LLC
By: Andrew Firestine By:
City Manager
ATTEST:
By: Christina Burton By:
City Clerk
By: Eric S. Vail
City Attorney
11 AMENDMENT NO.2
TO THE AGREEMENT FOR GRAFFITI ABATEMENT SERVICES AND ON-CALL
EMERGENCY SERVICES
BETWEEN
THE CITY OF CATHEDRAL CITY, CALIFORNIA
AND
GRAFFITI PROTECTIVE COATING, INC.
In accordance with the “Agreement for Graffiti Abatement Services and On-Call Emergency Services” dated July 1, 2022, (“Agreement”), by and between the City of Cathedral City, a municipal corporation (“City”) and Graffiti Protective Coating, Inc., a California corporation (“Contractor”), and in accordance with the Section of the Agreement, entitled, “Amendments”, this Amendment Number No. 2 to the Agreement is made and entered into this 1st day of July, 2026, (“Effective Date”).
RECITALS
A. Contractor currently provides the City with Graffiti Abatement Services and On- Call Emergency Services.
B. City desires to amend the Agreement as per Section 1, to: extend the term of the Agreement one (1) year, commencing on the Effective Date.
C. Section Ownership of Documents has been amended in the City’s standard agreement. Amendment No. 2 will repeal and replace Section Ownership of Documents of the original agreement with Section 2. Ownership of Materials; Exceptions; Documents.
D. Section Standards of Performance; Familiarity with Work has been added in the City’s standard agreement. Amendment No. 2 will include Section 3. Standard of Performance; Familiarity with Work.
E. Section Prevailing Wage Laws has been amended in the City’s standard agreement.
Amendment No. 2 will repeal and replace Section Prevailing Wage Laws of the original agreement with Section 4. Prevailing Wage Laws.
F. Section Confidential Information; Release of Information has been added in the City’s standard agreement. Amendment No. 2 will include Section 5. Confidential Information; Release of Information.
G. Section Continuity of Personnel has been added in the City’s standard agreement.
Amendment No. 2 will include Section 6. Continuity of Personnel.
H. Section Default has been added in the City’s standard agreement. Amendment No. 2 will include Section 7. Default.
12 I. Section Data Protection has been added to the City’s standard agreements. Amendment No. 2 will include Section 8. Data Protection.
NOW, THEREFORE, for good and valuable consideration, the parties agree as follows:
Section 1. The agreement termination date as set forth in the Agreement is hereby amended such that it shall expire at the end of business day on July 1, 2027 (Expiration Date). Following this one (1) year extension, there is no longer an option to extend the Agreement for one (1) additional year per the terms outlined in the Agreement.
Section 2. Ownership of Materials; Exceptions; Documents.
a. Documents and Data. All original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared, developed or discovered by Contractor in the course of providing the Services pursuant to this Agreement (“Materials”) shall become the sole property of City and may be used, reused or otherwise disposed of by City without the permission of the Contractor . Upon completion, expiration or termination of this Agreement, Contractor shall turn over to City all such Materials.
b. If and to the extent that City utilizes for any purpose not related to this Agreement any Materials prepared, developed or discovered by Contractor in the course of providing the Services pursuant to this Agreement, Contractor ’s guarantees and warranties in Section 9 “Standard of Performance; Familiarity With Work” of this Agreement shall not extend to such use of the Materials.
c. Contractor warrants that all Materials it drafts and completes pursuant to this Agreement constitutes original work. Specifically, Contractor understands and agrees that use of artificial intelligence (AI) tools including, without limitation, ChatGPT, Microsoft’s Bing Chat, Google’s Bard, and Meta’s LLaMA (Large Language Model Meta AI), in the performance of this Agreement does not constitute an original work, i.e., submitting Materials generated by such AI tools to City and representing it as Contractor’s original work constitutes a material breach of this Agreement, constitutes a false claim, and may also violate applicable intellectual property rights law including without limitation, United States Copyright Law. Accordingly, and notwithstanding any other provisi on of this Agreement as to ownership, City specifically rejects ownership of such Materials. Contractor is required to indemnify and defend City to the fullest extent allowed by applicable law should it violate this Section.
Section 3. Standard of Performance; Familiarity with Work.
a. Contractor represents and warrants that it has the qualifications, experience and facilities necessary to properly perform the Services required under this Agreement in a thorough, competent and professional manner. Contractor shall at all 13 times faithfully, competently and to the best of its ability, experience and talent, perform all Services. In meeting its obligations under this Agreement, Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to the Services required of Contractor under this Agreement, and shall use such skill, prudence, and diligence as other members of Contractor’s profession commonly possess and exercise. In addition to the general s tandards of performance set forth this section, additional specific standards of performance and performance criteria may be set forth in Exhibit “A” “Scope of Work” that shall also be applicable to Contractors work under this Agreement. Where there is a conflict between a general and a specific standard of performance or performance criteria, the specific standard or criteria shall prevail over the general.
b. Contractor warrants that (1) it has thoroughly investigated and considered the work to be performed, (2) it has investigated the issues, regarding the scope of services to be provided, (3) it has carefully considered how the work should be performed, and (4) it full y understands the facilities, difficulties and restrictions attending performance of the work under this Agreement.
c. Contractor shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Contractor’s failure to comply with the standard of care provided for herein. Contractor shall at all times enforce strict discipline and good order among its employees. Any employee who is determined by the City to be uncooperative, incompetent, a threat to the safety of persons or the Services, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Services to be performed by the Contractor and shall not be re-employed on the Services.
Section 4. Prevailing Wage Laws.
Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. It is the understanding of City and Contractor that California prevailing wage laws may not apply to this Agreement because the Agreement does not involve any of the following services subject to prevailing wage rates pursuant to the California Labor Code or regulations promulgated thereunder: Construction, alteration, demolition, installatio n, or repair work performed on public buildings, facilities, streets or sewers done under contract and paid for in whole or in part out of public funds. In this context, “construction" includes work performed during the design and preconstruction phases of construction including, but not limited to, inspection and land surveying work. Contractor shall defend, indemnify, and hold City, its elected officials, officers, employees, volunteers and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
14 Section 5. Confidential Information; Release of Information.
a. All information gained or work product produced by Contractor in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Contractor. Contractor shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the City Manager, except as may be required by law. Contractor shall not use City’s name or insignia, photographs, or any publicity pertaining to the Services in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City.
b. Contractor, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the City Manager or unless requested by the City Attorney of City, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered "voluntary" provided Contractor gives City notice of such court order or subpoena.
c. If Contractor, or any officer, employee, agent or subcontractor of Contractor, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Contractor for any damages, costs and fees, including attorney’s fees, caused by or incurred as a result of Contractor’s conduct.
d. Contractor shall promptly notify City should Contractor , its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder. City retains the right, but has no obligation, to represent Contractor or be present at any deposition, hearing or similar proceeding. Contractor agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Contractor. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.
Section 6. Continuity of Personnel.
Contractor shall make every reasonable effort to maintain the stability and continuity of Contractor’s staff and subcontractors, if any, assigned to perform the Services. Contractor shall notify City of any changes in Contractor ’s staff and subcontractors, if any, assigned to perform the Services prior to and during any such 15 performance. If City does not agree to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause.
Section 7. Default.
In the event that Contractor is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Contractor for any work performed after the date of default. Instead, the City may give notice to Contractor of the default and the reasons for the default. The notice shall include the timeframe in which Contractor may cure the default. This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if circumstances warrant, however, the time frame may also be shortened if the default results in a safety issue or imminent threat to City employees or the public in the sole discretion of City. During the period of time that Contractor is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Contractor does not cure the default, the City may take necessary steps to terminate this Agreement under Section “Termination.” Any failure on the part of the City to give notice of the Contractor’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement.
Section 8. Data Protection.
a. Contractor shall protect, using the most secure means and technology that is commercially available, City-provided data or consumer-provided data acquired in the course and scope of this Agreement, including but not limited to customer lists and customer credit card or consumer data, (collectively, the “City Data”).
Contractor shall notify City in writing as soon as reasonably feasible, and in any event within twenty-four (24) hours, of Contractor’s discovery or reasonable belief of any unauthorized access of City Data (a “Data Breach”), or of any incident affecting, or potentially affecting City Data related to cyber security (a “Security Incident”), including, but not limited to, denial of service attack, and system outage, instability or degradation due to computer malware or virus. Contractor shall begin remediation immediately. Contractor shall provide daily updates, or more frequently if required by City, regarding findings and actions performed by Contractor until the Data Breach or Security Incident has been effectively resolved to City’s satisfaction. Contractor shall conduct an investigation of the Data Breach or Security Incident and shall share the report of the investigation with City. At City’s sole discretion, City and its authorized agents shall have the right to lead or participate in the investigation. Contractor shall cooperate fully with City, its agents and law enforcement.
If City is subject to liability for any Data Breach or Security Incident, then Contractor shall fully indemnify and hold harmless City and defend against any resulting actions.
16 Section 9. Except as specifically amended by this Amendment No. 2, the remaining terms of the Agreement shall remain in full force and effect. In the event of a conflict between the provisions of this Amendment No. 2 and the provisions of the Agreement, the provisions of this Amendment No. 2 shall control.
SUMMARY:
Amendment No. 2 extends the contract end date to July 1, 2027, and updates the Agreement to the City’s standard agreement for services. 17 IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 2 to be executed as of the date first written above.
CITY OF CATHEDRAL CITY GRAFFITI PROTECTIVE COATING, INC.
By: Andrew Firestine By:
City Manager
ATTEST:
By: Christina Burton By:
City Clerk
By: Eric S. Vail
City Attorney
18 AMENDMENT NO.2
TO THE
AGREEMENT FOR CONCRETE INSTALLATION, REPAIR AND MAINTENANCE
SERVICES AS NEEDED CONTRACT
BETWEEN
THE CITY OF CATHEDRAL CITY, CALIFORNIA
AND
DESERT ANTS ENGINEERING, INC.
In accordance with the “Agreement for Concrete Installation, Repair and Maintenance Services As Needed Contract” dated August 24, 2022, (“Agreement”), by and between the City of Cathedral City , a municipal corporation (“City”) and Desert Ants Engineering, Inc. , a California corporation (“Contractor”), and in accordance with the Section of the Agreement, entitled, “Amendments”, this Amendment Number No. 2 to the Agreement is made and entered into this on the 24th day of August, 2026 , (“Effective Date”).
RECITALS
A. Contractor currently provides the City with Concrete Installation, Repair, and Maintenance Services.
B. City desires to amend the Agreement as per Section 1, to: extend the term of the Agreement one (1) year, commencing on the Effective Date.
C. Section Ownership of Documents has been amended in the City’s standard agreement. Amendment No. 2 will repeal and replace Section Ownership of Documents of the original agreement with Section 2. Ownership of Materials; Exceptions; Documents.
D. Section Standards of Performance; Familiarity with Work has been added in the City’s standard agreement. Amendment No. 2 will include Section 3. Standard of Performance; Familiarity with Work.
E. Section Prevailing Wage Laws has been amended in the City’s standard agreement.
Amendment No. 2 will repeal and replace Section Prevailing Wage Laws of the original agreement with Section 4. Prevailing Wage Laws.
F. Section Confidential Information; Release of Information has been added in the City’s standard agreement. Amendment No. 2 will include Section 5. Confidential Information; Release of Information.
G. Section Continuity of Personnel has been added in the City’s standard agreement.
Amendment No. 2 will include Section 6. Continuity of Personnel.
19 H. Section Default has been added in the City’s standard agreement. Amendment No. 2 will include Section 7. Default.
I. Section Data Protection has been added to the City’s standard agreements. Amendment No. 2 will include Section 8. Data Protection.
NOW, THEREFORE, for good and valuable consideration, the parties agree as follows:
Section 1. The agreement termination date as set forth in the Agreement is hereby amended such that it shall expire at the end of business day on August 24, 202 7 (Expiration Date). Following this one (1) year extension, the option to extend the Agreement for one (1) additional year, commencing after the Expiration Date, remains in effect per the terms outlined in the Agreement.
Section 2. Ownership of Materials; Exceptions; Documents.
a. Documents and Data. All original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared, developed or discovered by Contractor in the course of providing the Services pursuant to this Agreement (“Materials”) shall become the sole property of City and may be used, reused or otherwise disposed of by City without the permission of the Contractor . Upon completion, expiration or termination of this Agreement, Contractor shall turn over to City all such Materials.
b. If and to the extent that City utilizes for any purpose not related to this Agreement any Materials prepared, developed or discovered by Contractor in the course of providing the Services pursuant to this Agreement, Contractor ’s guarantees and warranties in Section 9 “Standard of Performance; Familiarity With Work” of this Agreement shall not extend to such use of the Materials.
c. Contractor warrants that all Materials it drafts and completes pursuant to this Agreement constitutes original work. Specifically, Contractor understands and agrees that use of artificial intelligence (AI) tools including, without limitation, ChatGPT, Microsoft’s Bing Chat, Google’s Bard, and Meta’s LLaMA (Large Language Model Meta AI), in the performance of this Agreement does not constitute an original work, i.e., submitting Materials generated by such AI tools to City and representing it as Contractor’s original work constitutes a material breach of this Agreement, constitutes a false claim, and may also violate applicable intellectual property rights law including without limitation, United States Copyright Law. Accordingly, and notwithstanding any other provision of this Agreement as to ownership, City specifically rejects ownership of such Materials. Contractor is required to indemnify and defend City to the fullest extent allowed by applicable law should it violate this Section.
Section 3. Standard of Performance; Familiarity with Work.
20 a. Contractor represents and warrants that it has the qualifications, experience and facilities necessary to properly perform the Services required under this Agreement in a thorough, competent and professional manner. Contractor shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all Services. In meeting its obligations under this Agreement, Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing s ervices similar to the Services required of Contractor under this Agreement, and shall use such skill, prudence, and diligence as other members of Contractor’s profession commonly possess and exercise. In addition to the general standards of performance set forth this section, additional specific standards of performance and performance criteria may be set forth in Exhibit “A” “Scope of Work” that shall also be applicable to Contractors work under this Agreement. Where there is a conflict between a general and a specific standard of performance or performance criteria, the specific standard or criteria shall prevail over the general.
b. Contractor warrants that (1) it has thoroughly investigated and considered the work to be performed, (2) it has investigated the issues, regarding the scope of services to be provided, (3) it has carefully considered how the work should be performed, and (4) it full y understands the facilities, difficulties and restrictions attending performance of the work under this Agreement.
c. Contractor shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Contractor’s failure to comply with the standard of care provided for herein. Contractor shall at all times enforce strict discipline and good order among its employees. Any employee who is determined by the City to be uncooperative, incompetent, a threat to the safety of persons or the Services, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Services to be performed by the Contractor and shall not be re-employed on the Services.
Section 4. Prevailing Wage Laws.
Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. It is the understanding of City and Contractor that California prevailing wage laws may not apply to this Agreement because the Agreement does not involve any of the following services subject to prevailing wage rates pursuant to the California Labor Code or regulations promulgated thereunder: Construction, alteration, demolition, installation, or repair work performed on public buildings, facilities, streets or sewers done under contract and paid for in whole or in part out of public funds. In this context, “construction" includes work performed during the design and preconstruction phases of construction including, but not limited to, inspection and land surveying work. Contractor shall defend, indemnify, 21 and hold City, its elected officials, officers, employees, volunteers and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
Section 5. Confidential Information; Release of Information.
a. All information gained or work product produced by Contractor in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Contractor. Contractor shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the City Manager, except as may be required by law. Contractor shall not use City’s name or insignia, photographs, or any publicity pertaining to the Services in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City.
b. Contractor, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the City Manager or unless requested by the City Attorney of City, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered "voluntary" provided Contractor gives City notice of such court order or subpoena.
c. If Contractor, or any officer, employee, agent or subcontractor of Contractor, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Contractor for any damages, costs and fees, including attorney’s fees, caused by or incurred as a result of Contractor’s conduct.
d. Contractor shall promptly notify City should Contractor , its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder. City retains the right, but has no obligation, to represent Contractor or be present at any deposition, hearing or similar proceeding. Contractor agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Contractor. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.
Section 6. Continuity of Personnel.
Contractor shall make every reasonable effort to maintain the stability and continuity of Contractor’s staff and subcontractors, if any, assigned to perform the 22 Services. Contractor shall notify City of any changes in Contractor ’s staff and subcontractors, if any, assigned to perform the Services prior to and during any such performance. If City does not agree to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause.
Section 7. Default.
In the event that Contractor is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Contractor for any work performed after the date of default. Instead, the City may give notice to Contractor of the default and the reasons for the default. The notice shall include the timeframe in which Contractor may cure the default. This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if circumstances warrant, however, the time frame may also be shortened if the default results in a safety issue or imminent threat to City employees or the public in the sole discretion of City. During the period of time that Contractor is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Contractor does not cure the default, the City may take necessary steps to terminate this Agreement under “Termination. ” Any failure on the part of the City to give notice of the Contractor ’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement.
Section 8. Data Protection.
a. Contractor shall protect, using the most secure means and technology that is commercially available, City-provided data or consumer-provided data acquired in the course and scope of this Agreement, including but not limited to customer lists and customer credit card or consumer data, (collectively, the “City Data”).
Contractor shall notify City in writing as soon as reasonably feasible, and in any event within twenty-four (24) hours, of Contractor’s discovery or reasonable belief of any unauthorized access of City Data (a “Data Breach”), or of any incident affecting, or potentially affecting City Data related to cyber security (a “Security Incident”), including, but not limited to, denial of service attack, and system outage, instability or degradation due to computer malware or virus. Contractor shall begin remediation immediately. Contractor shall provide daily updates, or more frequently if required by City, regarding findings and actions perform ed by Contractor until the Data Breach or Security Incident has been effectively resolved to City’s satisfaction. Contractor shall conduct an investigation of the Data Breach or Security Incident and shall share the report of the investigation with City. At City’s sole discretion, City and its authorized agents shall have the right to lead or participate in the investigation. Contractor shall cooperate fully with City, its agents and law enforcement.
23 b. If City is subject to liability for any Data Breach or Security Incident, then Contractor shall fully indemnify and hold harmless City and defend against any resulting actions.
Section 9. Except as specifically amended by this Amendment No. 2, the remaining terms of the Agreement shall remain in full force and effect. In the event of a conflict between the provisions of this Amendment No. 2 and the provisions of the Agreement, the provisions of this Amendment No. 2 shall control.
SUMMARY:
Amendment No. 2 extends the contract end date to August 24, 2027, and updates the Agreement to the City’s standard agreement for services. 24 IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 2 to be executed as of the date first written above.
CITY OF CATHEDRAL CITY Desert Ants Engineering, Inc.
By: Andrew Firestine By:
City Manager
ATTEST:
By: Christina Burton By:
City Clerk
By: Eric S. Vail
City Attorney
25 AMENDMENT NO.2
TO THE
AGREEMENT FOR EDUCATIONAL SERVICES
BETWEEN
THE CITY OF CATHEDRAL CITY, CALIFORNIA
AND
STUDENT CREATIVE RECYCLE ART PROGRAM
S.C.R.A.P.
In accordance with the “Agreement for Educational Services” dated June 28, 2023, (“Agreement”), by and between the City of Cathedral City, a municipal corporation (“City”) and Student Creative Recycle Art Program (S.C.R.A.P.), a California nonprofit corporation (“Service Provider”), and in accordance with the Section of the Agreement, entitled, “Amendment”, this Amendment Number No. 2 to the Agreement is made and entered into this on the 28th day of June, 2026, (“Effective Date”).
RECITALS
A. Service provider currently provides the City with Educational Services.
B. City desires to amend the Agreement as per Section 1, to: extend the term of the Agreement one (1) year, commencing on the Effective Date.
C. Section 6. Ownership of Documents has been amended in the City’s standard agreement. Amendment No. 2 will repeal and replace Section 6. Ownership of Documents of the original agreement with Section 2. Ownership of Materials; Exceptions; Documents.
D. Section 9. Standards of Performance; Familiarity with Work has been amended in the City’s standard agreement. Amendment No. 2 will repeal and replace Section 9.
Standards of Performance of the original agreement with Section 3. Standard of Performance; Familiarity with Work.
E. Section 11. Prevailing Wage Laws has been amended in the City’s standard agreement. Amendment No. 2 will repeal and replace Section 11. Prevailing Wage Laws of the original agreement with Section 4. Prevailing Wage Laws.
F. Section 14. Confidential Information; Release of Information has been amended in the City’s standard agreement . Amendment No. 2 will repeal and replace Section 14.
Confidential Information; Release of Information with Section 5. Confidential Information; Release of Information.
G. Section 18. Continuity of Personnel has been amended in the City’s standard agreement. Amendment No. 2 will repeal and replace Section 18. Continuity of Personnel with Section 6. Continuity of Personnel.
26 H. Section 20. Default has been amended in the City’s standard agreement. Amendment No. 2 will repeal and replace Section 20. Default with Section 7. Default.
I. Section 34. Data Protection has been added to the City’s standard agreements. Amendment No. 2 will include Section 8. Data Protection.
NOW, THEREFORE, for good and valuable consideration, the parties agree as follows:
Section 1. The agreement termination date as set forth in the Agreement is hereby amended such that it shall expire at the end of business day on June 28, 2027 (Expiration Date). Following this one (1) year extension, the option to extend the Agreement for one (1) additional year, commencing after the Expiration Date, remains in effect per the terms outlined in the Agreement.
Section 2. Ownership of Materials; Exceptions; Documents.
a. Documents and Data. All original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared, developed or discovered by Contractor in the course of providing the Services pursuant to this Agreement (“Materials”) shall become the sole property of City and may be used, reused or otherwise disposed of by City without the permission of the Contractor . Upon completion, expiration or termination of this Agreement, Contractor shall turn over to City all such Materials.
b. If and to the extent that City utilizes for any purpose not related to this Agreement any Materials prepared, developed or discovered by Contractor in the course of providing the Services pursuant to this Agreement, Contractor ’s guarantees and warranties in Section 9 “Standard of Performance; Familiarity With Work” of this Agreement shall not extend to such use of the Materials.
c. Contractor warrants that all Materials it drafts and completes pursuant to this Agreement constitutes original work. Specifically, Contractor understands and agrees that use of artificial intelligence (AI) tools including, without limitation, ChatGPT, Microsoft’s Bing Chat, Google’s Bard, and Meta’s LLaMA (Large Language Model Meta AI), in the performance of this Agreement does not constitute an original work, i.e., submitting Materials generated by such AI tools to City and representing it as Contractor’s original work constitutes a material breach of this Agreement, constitutes a false claim, and may also violate applicable intellectual property rights law including without limitation, United States Copyright Law. Accordingly, and notwithstanding any other provision of this Agreement as to ownership, City specifically rejects ownership of such Materials. Contractor is required to indemnify and defend City to the fullest extent allowed by applicable law should it violate this Section.
Section 3. Standard of Performance; Familiarity with Work. 27 a. Contractor represents and warrants that it has the qualifications, experience and facilities necessary to properly perform the Services required under this Agreement in a thorough, competent and professional manner. Contractor shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all Services. In meeting its obligations under this Agreement, Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing s ervices similar to the Services required of Contractor under this Agreement, and shall use such skill, prudence, and diligence as other members of Contractor’s profession commonly possess and exercise. In addition to the general standards of performance set forth this section, additional specific standards of performance and performance criteria may be set forth in Exhibit “A” “Scope of Work” that shall also be applicable to Contractors work under this Agreement. Where there is a conflict between a general and a specific standard of performance or performance criteria, the specific standard or criteria shall prevail over the general.
b. Contractor warrants that (1) it has thoroughly investigated and considered the work to be performed, (2) it has investigated the issues, regarding the scope of services to be provided, (3) it has carefully considered how the work should be performed, and (4) it full y understands the facilities, difficulties and restrictions attending performance of the work under this Agreement.
c. Contractor shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Contractor’s failure to comply with the standard of care provided for herein. Contractor shall at all times enforce strict discipline and good order among its employees. Any employee who is determined by the City to be uncooperative, incompetent, a threat to the safety of persons or the Services, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Services to be performed by the Contractor and shall not be re-employed on the Services.
Section 4. Prevailing Wage Laws.
Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. It is the understanding of City and Contractor that California prevailing wage laws may not apply to this Agreement because the Agreement does not involve any of the following services subject to prevailing wage rates pursuant to the California Labor Code or regulations promulgated thereunder: Construction, alteration, demolition, installatio n, or repair work performed on public buildings, facilities, streets or sewers done under contract and paid for in whole or in part out of public funds. In this context, “construction" includes work performed during the design and preconstruction phases of construction including, 28 but not limited to, inspection and land surveying work. Contractor shall defend, indemnify, and hold City, its elected officials, officers, employees, volunteers and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
Section 5. Confidential Information; Release of Information.
a. All information gained or work product produced by Contractor in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Contractor. Contractor shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the City Manager, except as may be required by law. Contractor shall not use City’s name or insignia, photographs, or any publicity pertaining to the Services in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City.
b. Contractor, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the City Manager or unless requested by the City Attorney of City, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered "voluntary" provided Contractor gives City notice of such court order or subpoena.
c. If Contractor, or any officer, employee, agent or subcontractor of Contractor, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Contractor for any damages, costs and fees, including attorney’s fees, caused by or incurred as a result of Contractor’s conduct.
d. Contractor shall promptly notify City should Contractor , its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder. City retains the right, but has no obligation, to represent Contractor or be present at any deposition, hearing or similar proceeding. Contractor agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Contractor. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.
Section 6. Continuity of Personnel.
29 Contractor shall make every reasonable effort to maintain the stability and continuity of Contractor’s staff and subcontractors, if any, assigned to perform the Services. Contractor shall notify City of any changes in Contractor ’s staff and subcontractors, if any, assigned to perform the Services prior to and during any such performance. If City does not agree to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause.
Section 7. Default.
In the event that Contractor is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Contractor for any work performed after the date of default. Instead, the City may give notice to Contractor of the default and the reasons for the default. The notice shall include the timeframe in which Contractor may cure the default. This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if circumstances warrant, however, the time frame may also be shortened if the default results in a safety issue or imminent threat to City employees or the public in the sole discretion of City. During the period of time that Contractor is in default, the City shall hold all invoices an d shall, when the default is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Contractor does not cure the default, the City may take necessary steps to terminate this Agreement under Section “Termination.” Any failure on the part of the City to give notice of the Contractor’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement.
Section 8. Data Protection.
a. Contractor shall protect, using the most secure means and technology that is commercially available, City-provided data or consumer-provided data acquired in the course and scope of this Agreement, including but not limited to customer lists and customer credit card or consumer data, (collectively, the “City Data”).
Contractor shall notify City in writing as soon as reasonably feasible, and in any event within twenty-four (24) hours, of Contractor’s discovery or reasonable belief of any unauthorized access of City Data (a “Data Breach”), or of any incident affecting, or potentially affecting City Data related to cyber security (a “Security Incident”), including, but not limited to, denial of service attack, and system outage, instability or degradation due to computer malware or virus. Contractor shall begin remediation immediately. Contractor shall provide daily updates, or more frequently if required by City, regarding findings and actions performed by Contractor until the Data Breach or Security Incident has been effectively resolved to City’s satisfaction. Contractor shall conduct an investigation of the Data Breach or Security Incident and shall share the report of the investigation with City. At City’s sole discretion, City and its authorized agents shall have the right to lead or participate in the investigation. Contractor shall cooperate fully with City, its agents and law enforcement.
30 b. If City is subject to liability for any Data Breach or Security Incident, then Contractor shall fully indemnify and hold harmless City and defend against any resulting actions.
Section 9. Except as specifically amended by this Amendment No. 2, the remaining terms of the Agreement shall remain in full force and effect. In the event of a conflict between the provisions of this Amendment No. 2 and the provisions of the Agreement, the provisions of this Amendment No. 2 shall control.
SUMMARY:
Amendment No. 2 extends the contract end date to June 28, 2027, and updates the Agreement to the City’s standard agreement for services. 31 IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 2 to be executed as of the date first written above.
CITY OF CATHEDRAL CITY STUDENT CREATIVE RECYCLE
ART PROGRAM (S.C.R.A.P.)
By: Andrew Firestine By:
City Manager
ATTEST:
By: Christina Burton By:
City Clerk
By: Eric S. Vail
City Attorney
32 Staff Report
City Council
Item No. 4.A
Meeting
Date:
May 13, 2026
From: Sandra Molina, Community and Economic Development Director Title: Forest Lawn - Cathedral City Specific Plan Project - A proposal of Forest Lawn Memorial Park Association to establish the Forest Lawn - Cathedral City Specific Plan on 10 acres located on the southwest corner of Ramon Road and Da Vall Drive, including a General Plan Amendment and Change of Zone.
RECOMMENDATION:
Adopt a Resolution adopting the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Plan prepared pursuant to the California Environmental Quality Act for the Forest Lawn Cathedral City Project, adopt a Resolution approving General Plan Amendment 25-0001, and introduce ordinances adopting Change of Zone 25-0001 and Specific Plan 25- 0001.
FINDINGS:
Adopt a resolution adopting the Mitigated Negative Declaration and Mitigation Measure and Reporting Plan, pursuant to the California Environmental Quality Act (CEQA), and find as follows:
1. On the basis of the whole record, there is no substantial evidence the Project as designed and mitigated will have a significant effect on the environment. An Initial Study/Mitigated Negative Declaration (IS/MND) has been prepared and completed in accordance with CEQA. The Mitigated Negative Declaration reflects the independent judgment and analysis of the City; and
2. Pursuant to Public Resources Code, Section 21081 and CEQA Guidelines, Section 15091, all the proposed mitigation measures described in the Mitigated Negative Declaration are feasible, and therefore shall become binding upon the City; and
3. To the extent these findings conclude the various proposed mitigation measures outlined in the IS/MND are feasible and have not been modified, superseded, or withdrawn, the City Council hereby binds itself and their assigns and successors in interest to implement those measures. These findings are not merely informational but constitute a binding set of obligations that will come into effect when the Project is constructed.
1 Adopt a resolution approving General Plan Amendment 25-0001 to amend the Land Use Map designation from General Commercial (GC) to Neighborhood Commercial (CN) based on the following findings:
1. The General Plan anticipates periodic revision to ensure City ordinances and policies are maintained in conformance with the General Plan; and
2. The Neighborhood Commercial designation is assigned to existing neighborhood centers and vacant lands appropriate for this use. This designation provides for commercial uses and a mix of land uses, such as the proposed cemetery use and ancillary office and retail uses. Therefore, the proposed CN designation is appropriate; and
3. The proposed General Plan Amendment is consistent with the General Plan Land Use Element which provides for periodic review and amendment to ensure concurrently with changing conditions and to ensure it continues to reflect the goals of the community; and
4. Adoption of this General Plan Amendment is not in conflict with Section 65358(b) of the California Government Code relating to the number of amendments permitted per year, because this amendment is the first amendment of calendar year 2026.
Adopt an ordinance to enact Change of Zone 25-0001 from Planned Community Commercial (PCC) to Neighborhood Business Park (NBP), based on the following findings:
1. The proposed change of zone is in conformity with the General Plan land use designation of Neighborhood Commercial (CN), as amended, and the proposed NBP zone district, is identified as an implementing zone district of the proposed CN land use designation and the lot area development standard for the proposed zone is the same as the lot area designated on the General Plan Map for the property, subject to the general plan amendment; and
2. The subject property is suitable for the uses permitted in terms of access, size and shape of parcel, relationship to similar or related uses, and other considerations deemed relevant by the Commission and Council as the project is consistent with applicable zoning standards. The NBP district specifically allows for cemeteries, mortuaries, crematorium, and columbaria and ancillary office and retail uses; and
3. The proposed change of zone to permit the Project is desirable for the development of the community in that it allows the Applicant to meet the long term needs of the community, conforms with applicable policies of the General Plan, and is not detrimental to existing uses or to uses specifically permitted in the NBP Zoning District.
Adopt an ordinance approving Specific Plan 25-0001, referred to as the Forest Lawn – Cathedral City Specific Plan based on the following findings and subject to conditions of approval:
1. The Forest Lawn – Cathedral City Specific Plan (SP 25-0001) was prepared in accordance with California Government Code, Article 8, Specific Plans [65450- 65457]; and
2 2. The proposed specific plan is consistent with all other provisions of the General Plan. The Forest Lawn Specific Plan is consistent with General Plan policies and programs that provide for the use of Specific Plans as part of the General Plan to address detailed design, land use and policy direction for a particular area within the City and as a method of detailed and systematic implementation of the General Plan (General Plan, Administration Element, Policy 2 and Program 2A), and General Land Use Policy 4 to encourage in-fill development and lot consolidation shall be encouraged as means of enhancing existing development and as a means of optimizing the use of existing roadways and utility infrastructure; and
3. The proposed specific plan will not be detrimental to the public interest, health, safety, convenience, or welfare. The Forest Lawn Specific Plan is desirable in service to the community in that it allows the Applicant to meet the long term needs of the immediate and surrounding community by providing needed cemetery spaces, conforms with applicable policies of the General Plan, and is not detrimental to existing uses or to uses specifically permitted in the surrounding area.
BACKGROUND:
On April 2, 2025, T&B Planning, representing Forest Lawn Memorial Park Association (Applicant) submitted Specific Plan 25-0001. As contemplated, Forest Lawn would establish a Specific Plan on 10 acres encompassing the existing Forest Lawn cemetery (North Area) and the redevelopment of the former mini storage facility (South Area) to cemetery uses, thereby expanding the cemetery.
Existing cemetery uses and structures in the North Area include a mortuary, crematory, mausoleums, wall crypts, columbaria lawn crypts, office space, and parking. Redevelopment of the South Area includes development of approximately 12,000 square feet of new occupied floor area (offices and chapel) and up to 275,000 square feet of new non-occupied floor area for such uses as wall crypts, columbaria, and burial and cremation garden structures, creating approximately 70,000 new interment spaces.
Table 1: Specific Plan Build Out
North Area
(Existing)
South Area
(Proposed)
Build Out Total
Occupied space 18,000 SF 12,000 SF 30,000 SF
Non-occupied space 40,000 SF 275,000 SF 315,000 SF
Interment spaces 14,000 SF 70,000 SF 84,000 SF
General Plan Amendment 25-0001 proposes to change the land use designation for the proposed Specific Plan area from General Commercial (CG) to Neighborhood Commercial (CN), and the proposed Change of Zone would change the zoning designation from Planned Community Commercial (PCC) to Neighborhood Business Park (NBP). These designations provide for cemetery and ancillary uses, and better fit Forest Lawn uses.
On February 18, 2026, the Architectural Review Committee (ARC) reviewed the proposed Specific Plan, including the conceptual plan, landscape and architectural standards. The 3 ARC recommended approval of the Specific Plan to the Planning Commission, with no changes.
On March 18, 2026, the Planning Commission conducted a public hearing on the Project.
The Planning Commission continued the public hearing to April 15, 2026, requesting additional architectural exhibits within the Specific Plan to provide a greater understanding of the architectural design of future structures. Forest Lawn provided additional exhibits and on April 15, 2026, the Planning Commission adopted a Resolution recommending City Council approval of the Project.
DISCUSSION:
Specific Plan
Forest Lawn develops their facilities in increments, based on need. The North Area developed over a 30-year period. Likewise, it is expected that redevelopment of the South Area will occur over a long period of time. Because of this, Forest Lawn is seeking development surety and a streamlined development review process with the future expansion. The development tool to govern long term development is a specific plan, as once adopted, it does not expire.
The Specific Plan has been prepared in accordance with the California Government Code governing the preparation of specific plans. The Specific Plan includes a conceptual site plan depicting future development, permitted land uses, development standards, design guidelines, infrastructure plans and an implementation plan.
The conceptual site plan shows the proposed redevelopment of the South Area, at build out.
It depicts mausoleums, columbarium and other interment structures, a service chapel, open landscape areas with walkways and water features.
Permitted uses listed are uses that support the existing and future uses, such as cemetery, mortuary, crematorium, wall and lawn crypts, mausoleum, office, chapel, flower shop, water features and garden uses. The proposed uses are consistent with the proposed General Plan land use designation of Neighborhood Commercial and Change of Zone to Neighborhood Business Park.
New structures will be a mixture of one and two stories, with the two-story structures proposed along the west and south property lines. In consideration of the adjacent Desert Shadows RV Resort, a minimum setback of 15 feet for ground floors, which then steps back to 20 feet for second floor levels, is required. The overall maximum building height is 45 feet.
Along Da Vall Drive and Ramon Road, the minimum setback is 10 feet and 15 feet, respectively.
4 The primary public access will continue to be provided from Ramon Road to the north and Da Vall Drive to the east. A private street, Memorial Drive, connects Ramon Road and Da Vall Drive. The north-south alignment of Memorial Drive will be extended south, forming a new cul-de-sac to serve the South Area. Vehicle parking will continue to be provided along private streets, and the existing parking lots will also serve the new area.
A minimum of 92 parking spaces will serve the Specific Plan area and will be maintained.
Given the parking demands of cemetery uses which are intermittent and Forest Lawn’s operational standards which limit the number of daily services to avoid conflicts, parking will be sufficient to serve the Project.
Implementation of the Specific Plan
It is the intent of the Specific Plan to allow city staff to process future development applications administratively under administrative design review applications. Review will be limited to confirming the development conforms to the development and design standards contained in the Specific Plan. This provides the facilitative and predictable development process that Forest Lawn is seeking and in keeping with the City’s development goals.
Additionally, to provide maximum flexibility, the timing and order of construction will be determined by Forest Lawn. While not expected, rearrangement of buildings or improvements shown in the concept plan could be allowed, provided that the development envelope remains the same.
Architectural and Landscape Guidelines
The architectural and landscape design guidelines are intended to provide a predictable framework, and guidelines implement quality design emphasizing both building form and landscape design. The imagery contained in the specific plan is conceptual and representative of different types of cemetery development.
Architecture and Materials
Cemetery architecture is intended to evoke comfort and support while inspiring hope.
Structures are carefully designed to maximize functionality while maintaining visual interest, with a focus on creating a welcoming and dignified experience for visitors. 5 Structures will be designed to maximize their functionality but also have visual interest to provide a welcoming, comforting experience. They will complement existing structures, and include building articulation, roof line variation, accent materials and open colonnades.
Additionally, along Da Vall Drive and the southern and western property lines the structures will also incorporate openings, offsets, or recesses.
In response to the Commission’s desire for clearer architectural standards, Forest Lawn revised the Specific Plan to augment the architectural guidelines by incorporating a new section entitled “Architectural Character” and with subsections on “Forms and Massing”, “Articulation and Ornamentation” and “Colonnades and Breezeways” (pp 31-34). This section incorporates photographs of existing cemetery structures and conceptual illustrations and includes key notes to the architectural feature being highlighted within the conceptual illustrations and the existing structures. The revisions were accepted by the Planning Commission.
The Specific Plan emphasizes high quality materials suited for the desert environment, including a diversity of materials. Primary building materials include stucco and concrete, while accent materials may include precast concrete pieces, ceramic tile, marble, steel or wrought iron. Roof materials may be Spanish S tile or flat concrete tiles, while wall and fence materials could include split faced or fluted masonry block or wrought iron/tubular fencing.
Landscaping
The placement of landscape areas, together with the placement of proposed structures, work together to provide spaces dedicated to interment, worship, reflection, quiet respect, and reverence stated above. Walkways meander between buildings to columbarium trees, water features, and sitting areas. Additionally, statuary and art may also be incorporated into these areas.
Landscape treatments are to include a blend of plant materials that are complementary with the surrounding architecture and climate. The Specific Plan includes a Master Plan Palette, selected to be complementary to surrounding architecture and climate.
General Plan Amendment and Change of Zone
As stated, the General Plan Amendment proposes to change the land use designation for the proposed Project area from General Commercial (CG) to Neighborhood Commercial (CN), and the proposed Change of Zone would change the zoning designation from Planned Community Commercial (PCC) to Neighborhood Business Park (NBP).
The existing land use designation of Commercial General is applied to major corridors such as Date Palm Drive and East Palm Canyon, and it is the City’s most intensive commercial designation. Whereas the Neighborhood Commercial designation is assigned to existing neighborhood centers, provides for a wide variety of supporting commercial uses and supports a mix of land uses, such as cemeteries. Therefore, the Neighborhood Commercial land use designation is appropriate.
It is appropriate to re-zone the 10-acre Project site to NBP from PCC, as the PCC zone district does not permit cemeteries, mortuaries, crematorium, and columbaria. The NBP zone district does and also allows for ancillary office and retail uses. Further the NBP district is intended to provide a land use area which creates a transition between residential, office and commercial uses.
6 ENVIRONMENTAL REVIEW:
An Initial Study/Mitigated Negative Declaration (IS/MND) along with technical studies was prepared for the Project, pursuant to the provisions of the California Environmental Quality Act (CEQA), by the Applicant. The IS/MND was peer reviewed by MNS Engineers, the City’s environmental consultant. The IS/MND and supporting documents were publicly noticed for a 30-day public review period commencing on January 21, 2026, and ending on February 20, 2026.
Comments were received from the Riverside County Airport Land Use Commission (ALUC) and Riverside County Flood Control and Water Conservation District (District). Responses to the two comment letters were prepared and responses did not identify any new or significant issues requiring revisions to the Initial Study or Mitigated Negative Declaration.
The IS/MND determined potentially significant environmental impacts for Biological Resources, Cultural Resources, and Tribal Cultural Resources; however, mitigation measures included in the IS/MND reduce all impacts to a less than significant level with the incorporation of mitigation measures. The mitigation measures are shown in the attached Mitigation Monitoring and Reporting Program (MMRP).
NOTE: The City of Cathedral City Planning Department is custodian of the documents or other material which constitute the record of proceedings upon which this decision is based.
PUBLIC NOTICE:
The Project, including the environmental determination, was noticed in accordance with the City Municipal Code and CEQA for the public hearing.
FISCAL IMPACT:
There is no fiscal impact as the Project Applicant has deposited filing fees into a deposit account to cover staff and consultant expenses for the processing of the development applications.
FIVE-YEAR STRATEGIC PLAN:
Goal F - EMBRACING, INCLUSIVE COMMUNITY
Objective: Cathedral City is valued and respected as a community that welcomes and embraces diversity, has an abundance of high quality and affordable housing options and vibrant businesses. Our neighborhoods are attractive, well-maintained, and issues surrounding homelessness have been compassionately addressed with thoughtful, coordinated, and collaborative programs
ATTACHMENTS:
1. CEQA Resolution – Forest Lawn_rev5.13.2026(BWS)
2. Resolution GPA - Forest Lawn_5.13.2026
3. Ordinance Change of Zone - Forest Lawn_5.13.2026
4. Ordinance Specific Plan - Forest Lawn_5.13.2026
4a. Draft FLCC SP_Draft 4_2026-04-06
7 4b. Forest Lawn Conditions of Approval-Rev 4.1.2026
5. Forest Lawn CC IS_MND January 2026 – Cover Sheet
6. FL-CC MMRP March 2026
7. PC Resolution 2026-02 Recommending Approval
8. March 18, 2026 Planning Commission Report w/out Attachments
9. Apri 15, 2026 Planning Commission Report w/out Attachments 8 RESOLUTION NO. ______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CATHEDRAL
CITY, CALIFORNIA ADOPTING THE INITIAL STUDY/MITIGATED
NEGATIVE DECLARATION AND MITIGATION MONITORING AND
REPORTING PROGRAM FOR THE FOREST LAWN CATHEDRAL CITY
GENERAL PLAN AMENDMENT (25-0001), CHANGE OF ZONE (25-
0001) AND SPECIFIC PLAN (25-0001) LOCATED ON THE SOUTHWEST
CORNER OF RAMON ROAD AND DA VALL DRIVE
WHEREAS on February 6, 2025, T&B Planning, representing Forest Lawn Memorial Park Association, (“Applicant”) submitted applications to amend the General Plan (General Plan Amendment 25-0001), change the official zoning map (Change of Zone 25-0001) and establish the Forest Lawn Cathedral City Specific Plan (Specific Plan 25- 0001 (“Project”); and
WHEREAS, the proposed Project is located on real property within the City of Cathedral City (“City”), more particularly described as APNs: 673-020-029 through 673- 020-033, and 673-020-009; and
WHEREAS, an Initial Study and Mitigated Negative Declaration were prepared for the Project subject to California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines; and
WHEREAS, on March 18, 2026, and April 15, 2026, the Planning Commission conducted a duly noticed public hearing on the Project to consider all information presented by staff, information presented by the Applicant, and public testimony presented in writing and at the meeting and voted unanimously (5–0) to recommend that the City Council approve the Project; and
WHEREAS, on May 13, 2026 the City Council conducted a duly noticed public hearing to consider all information presented by staff, information presented by the Applicant, and public testimony presented in writing and at the meeting, and the Planning Commission’s recommendation; and
WHEREAS, all legal prerequisites to the adoption of this Resolution have occurred.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CATHEDRAL CITY, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. The Recitals set forth above are true and correct and incorporated herein by this reference.
Section 2. The City Council adopts the Initial Study/Mitigated Negative Declaration and Mitigation Monitoring and Reporting Plan pursuant to State CEQA Guidelines, attached 9 City Council Resolution No. ____
Initial Study/Mitigated Negative Declaration