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EXHIBIT A. PLAN METHODOLOGY / PROJECT APPROACH
SCOPE OF SERVICES
HR Green Pacific, Inc. (HR Green) will provide professional civil engineering design services for the Edison Avenue Pavement Improvements project in accordance with the City’s requested scope of work and subsequent City -authorized scope additions. Services include review of available background information, utility research and notification, topographic and design survey, pavement/geotechnical investigation, right-of-way engineering, preparation of plans and specifications, design of traffic signal intersection upgrades, engineer’s quantity takeoffs and cost estimates, bidding assistance, meetings, and related project coordination necessary to prepare a complete bid package for pavement reconstruction, concrete repairs, ADA improvements, ultimate widening improvements, and parkway improvements within the project limits.
Project limits include the original pavement rehabilitation corridor along Edison Avenue from Cypress Avenue to Euclid Avenue; ultimate widening of Edison Avenue from Cypress Avenue to 1,000 feet east of the intersection and from Euclid Avenue to 500 feet west of the intersection; parkway improvements along the east side of Cypress Avenue from Edison Avenue north to a point 200 feet south of Pepperdine Street; and traffic signal upgrades at Edison Avenue/Cypress Avenue and Edison Avenue/Euclid Avenue. All work will be completed in accordance with applicable City standards, the City’s accessibility policy, and the contract document requirements identified in the RFP.
Task 1. As-Built Research, Investigation, and Review
Existing City standards, the City’s Policy on Accessible Pedestrian Facilities, available as-built and record drawings, relevant operations and maintenance documents, and GIS information will be reviewed to ensure all available background information and applicable requirements are incorporated into the design. This review extends to the full project limits, including the original pavement rehabilitation corridor, the ultimate widening areas along Edison Avenue, the Cypress Avenue parkway corridor, and the Edison Avenue/Cypress Avenue and Edison Avenue/Euclid Avenue signal intersections.
The City will provide available as-built records for City-owned facilities, including the roadway itself, water, sewer, and storm drain infrastructure, and this information will be used to establish the initial design base and identify locations requiring further field confirmation or coordination.
During this task, HR Green will meet with City staff to review available records, confirm known field conditions, discuss prior maintenance or operational concerns, and incorporate City suggestions, recommendations, directions, and other project-specific requirements into the design process. This early coordination will be used to confirm design assumptions, identify key issues that may influence pavement rehabilitation, ADA improvements, ultimate widening, parkway improvements, and signal upgrades, and establish the framework for utility verification and subsequent design development.
If potholing is determined to be necessary based on investigation findings and utility coordination, proposed potholing locations will be identified and a pothole exhibit will be prepared to support targeted subsurface verification. The fee proposal includes up to five potholes as an optional item, consistent with the RFP’s note that a cost per pothole may be anticipated if needed.
Deliverables: Complete AutoCAD basemap.
Task 2. Utility Research and Notification
Available utility records will be researched to identify all known utilities within the project limits, including the ultimat e widening areas, the Cypress Avenue parkway corridor, and the signal intersections at Edison Avenue/Cypress Avenue and Edison Avenue/Euclid Avenue. Information obtained through record research will be summarized in the project basemap and used to support pavement design, concrete improvements, ADA improvements, ultimate widening design, parkway design, signal design, and utility conflict review. This effort will establish the initial record-based utility understanding for the corridor.
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Concurrent with the 30% design stage, the preliminary utility investigation identified in the RFP will be performed. This wil l include submitting utility information requests to each utility company requesting verification of the location, size, and depth of existing facilities within the project limits. Information received will be used to develop a preliminary utility map based on utility record drawings and mapping provided by the utility owners.
A DigAlert request will also be submitted for field marking of underground utilities within the project limits, with field markings documented while they remain visible. As described in the RFP, this documentation shall include aerial imagery of the corridor to capture and preserve utility markings for design use. This information will be used to prepare a field utility marking map and compare it with the record-based utility map.
Following completion of the record and field utility mapping, the datasets will be overlaid to identify discrepancies between record information and field markings. Those discrepancies will be evaluated to identify locations where potholing may be warranted to support utility verification and permit preparation. This process is intended to reduce uncertainty before final design and improve the quality of the bid documents.
At the 30%, 60%, and 90% design stages, utility notification materials will be prepared for City distribution, and a record o f utility notifications will be maintained, including contact information, dates of transmittal, responses from utility owners, and any noted relocation or maintenance activities.
Deliverables: Utility Notification Letters for the 30%, 60%, and 90% stages, and a Utility Matrix indicating utility company correspondence and responses.
Task 3. Right-of-Way Engineering
HR Green will obtain all existing property ownership information required to complete the ultimate right -of-way design for Edison Avenue. Title reports and other relevant data will be obtained and coordinated with City staff to determine the extent of right-of-way acquisition necessary to complete the ultimate improvements of Edison Avenue for the properties located at 6522, 6566, 6622, 6995, and 7025 Edison Avenue. Preparation of legal descriptions and plats is not included in this scope, per City direction.
A right-of-way needs exhibit will be prepared showing the existing right-of-way, the proposed improvements, and the ultimate right-of-way required. The final package will identify all affected parcels and owners and describe any additional right-of-way or easements required for the proposed improvements.
Deliverables: Title reports, Right-of-way needs exhibits, Cost estimates for acquiring land and utility relocations, and an estimated timeline for City acquisition.
Task 4. Field Survey
HR Green’s survey subconsultant will perform the topographic survey and design survey necessary to determine and establish right of way and document the existing corridor features relevant to design, including the ultimate widening areas along Edison Avenue, the Cypress Avenue parkway corridor, and the Edison Avenue/Cypress Avenue and Edison Avenue/Euclid Avenue signal intersections. Survey will locate surface features within the survey area, including but not limited to fire hydrants, valve covers, water meters, sewer and storm drain manholes, utility vaults and facilities, pull boxes, curb and gutter, driveways, sidewalks, power poles, guy wires, signs, parkway areas, streetlights, and street trees larger than 4 inches in diameter.
A field walk will be conducted to identify potential design and construction conflicts and verify field topographic condition s.
Survey will be tied to the City’s required datums, with vertical control based on the most recent City of Chino benchmark elevations in NGVD29 and horizontal control based on NAD83. All field topography will be collected electronically for processing and incorporation into the design basemap.
Deliverable: Topographic Base Map.
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Task 5. Geotechnical Investigation
HR Green’s geotechnical subconsultant will evaluate existing pavement conditions and verify appropriate improvement strategies, along with developing cost-effective design alternatives for asphalt concrete resurfacing and rehabilitation, as conditions warrant, including within areas affected by the ultimate widening of Edison Avenue and the Cypress Avenue parkway improvements. Providing the City with accurate data and well-supported recommendations will facilitate informed decision-making and the selection of long-term, cost-effective solutions aligned with budgetary objectives.
To supplement visual observations, a materials investigation is proposed to assess existing structural conditions. This will include in-place strength testing using a Falling Weight Deflectometer (FWD) along the travel lanes, as well as the collection of six (6) pavement cores distributed evenly throughout the project limits. Laboratory testing will be performed to further evaluate material properties.
The investigation will also characterize subgrade strength using the R-Value test method, which may influence both construction considerations and long-term pavement performance. Based on the findings, structural rehabilitation recommendations will be developed in accordance with the City of Chino standards and the State of California’s design guidelines for flexible pavement and roadway rehabilitation.
The findings of the investigation will be documented in a pavement investigation report addressing the items necessary for pavement design and existing pavement and subgrade removal considerations. Encroachment permits required for field investigation will be obtained prior to beginning field work, assuming no-fee.
Deliverable: Pavement Investigation Report.
Task 6. Plans and Specifications
A bid set will be prepared for the pavement improvement plan for Edison Avenue, including title sheet, general notes, detail sheets (10-scale), improvement sheets (20-scale), and signing and striping sheets (40-scale) at the 30%, 60%, 90%, and final design phases. Design development will address pavement reconstruction or rehabilitation, concrete repairs, and ADA improvements throughout the corridor.
Design will also address the ultimate widening of Edison Avenue from Cypress Avenue to 1,000 feet east of the Euclid Avenue intersection and from Euclid Avenue to 500 feet west of the Cypress Avenue intersection, to the ultimate right of way. This includes installation of curb and gutter, sidewalk, trees, landscaping, streetlights, striping, and reconstruction of driveway approaches, along with removal and/or relocation of any block walls, fences, above -ground structures, and appurtenances that impede the widening of Edison Avenue to its ultimate right of way.
Design plans for the parkway improvements along the east side of Cypress Avenue, from Edison Avenue north to a point 200 feet south of Pepperdine Street, will also be prepared. This includes design of a 24 -foot-wide parkway, including an all-purpose pedestrian walkway, fencing, trees, landscaping, and curb and gutter improvements.
HR Green’s in-house traffic engineering team will evaluate the intersections of Edison Avenue at Cypress Avenue and Edison Avenue at Euclid Avenue for ADA compliance. Where corners are determined to be out of compliance, design will address relocation of signal poles, pedestrian push buttons, and pedestrian access at all three legs of the crossing at Edison Avenue and Cypress Avenue, as well as at the southwest corner of Edison Avenue and Euclid Avenue.
Technical specifications will be prepared as part of the construction bid package and will include the technical special provisions section and any specialty work items necessary for the project. The specifications will conform to project requirements and will be based on the Standard Specifications for Public Works Construction, 2024 Edition, including supplements, together with the City of Chino Standard Plans and Specifications and Construction Bid Item Descriptions.
Specifications will include appendices such as the geotechnical report, utility coordination documents relevant to contractor performance, and other project constraints affecting construction. Construction contract documents will be prepared in the City’s format and submitted at the 90% and final stages. 1245
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Because accessible curb ramp and pedestrian facility design is explicitly part of the project, design will incorporate the City’s accessibility policy, including concurrent completion of required pedestrian improvements with the alteration work, project-specific design where constrained existing conditions require tailored solutions, and compliance to the maximum extent feasible where full compliance is technically infeasible.
Deliverables: 30% Design Plans, 60% Design Plans, 90% Design Plans and Specifications, and Final Design Plans and Specifications.
Task 7. Engineer’s Quantity and Cost Estimate
Engineer’s quantity takeoffs, cost estimates, and bidding schedules will be prepared on City forms for the project, including the pavement rehabilitation corridor, ultimate widening improvements, Cypress Avenue parkway improvements, and traffic signal intersection upgrades. Quantities and bid items will be coordinated with the plans and City specifications and will be based on the latest Greenbook requirements and associated City bid item descriptions.
Deliverable: Engineer’s Estimates included with the 30%, 60%, 90%, and final design submittals.
Task 8. Plan Interpretation and Bidding Assistance
During the bidding phase, construction plan interpretation and consultation will be provided to support the City’s advertisement of the project. This will include review of bidder questions, clarification of drawings and specifications, and support to the City in preparing bid addenda when clarification is necessary.
Responses to requests for information during bidding will be provided within two working days of receipt of the RFI, consistent with the requirement stated in the RFP. If any RFI results in a design change during the bidding process, the change will be incorporated into the plans and a conformed set will be provided.
Deliverable: Responses to bidder questions/RFIs, Bid addenda Task 9. Project Management, Coordination and Meetings
HR Green will provide overall project management and internal coordination necessary to successfully deliver the City's requested scope of services, including the expanded scope of right-of-way engineering, ultimate widening, parkway improvements, and traffic signal upgrades. This effort will include management of scope, schedule, budget, subconsultant coordination, internal team communication, milestone planning, and ongoing coordination with City staff throughout the duration of the assignment. The Project Manager will serve as the primary point of contact for the City and will be responsible for tracking progress, managing action items, coordinating discipline leads, and maintaining alignment between the technical work, schedule, and City expectations. This task is intended to support timely delivery, responsive communication, and consistent service quality throughout design.
Project management will also include preparation for City review meetings, coordination of internal review cycles in advance of each submittal, and proactive identification of issues that may affect scope, schedule, cost, or design development. As the project advances, milestone completion will be monitored, status updates communicated, and coordination maintained with City staff to confirm decisions needed to maintain progress toward final bid -ready documents. Because the City has identified timeliness of services, emergency response time, and service quality as performance considerations, this management effort will be structured to support clear accountability and efficient project delivery.
HR Green will attend and support the formal meetings anticipated during the design phase of the project. The RFP identifies five formal meetings, which may be held in the field, in the office, or by teleconference as directed by the City.
These meetings will be used to review design progress, confirm direction, discuss comments, and maintain coordination among the City, the consultant team, and supporting disciplines, including right-of-way, traffic signal, and parkway design coordination as applicable. At a minimum, meeting support will include the 30% Design Review Meeting, 60% Design Review Meeting, 90% Design Review Meeting, and Final Design Review Mee ting, along with one additional meeting as 1246
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directed by the City. HR Green will prepare for each meeting, present key design issues and recommendations, document action items, and incorporate City direction into subsequent work.
Deliverable: Monthly status updates/invoicing, Meeting agendas/minutes Task 10. Quality Assurance / Quality Control
HR Green will implement a formal quality assurance and quality control process for each design milestone to help verify that all submittals are complete, coordinated, and ready for City review. This process will include internal interdisciplinar y review of plans, details, specifications, quantities, and estimates to verify technical accuracy, consistency between documents, constructability, and alignment with the City’s standards and project requirements. Quality review will be completed prior to each submittal so that comments can be addressed internally before the package is delivered to the City.
The QA/QC process will also include review of coordination between roadway design, concrete repair, utility information, accessibility improvements, geotechnical recommendations, right-of-way documentation, traffic signal design, and bid item development. Particular attention will be given to consistency between plan sheets, notes, special provisions, technical specifications, and engineer’s estimates so that the final package is clear, biddable, and defensible. This effort is intended to reduce omissions, minimize conflicting information between contract documents, and improve the overall quality and readiness of each submittal.
Task 11. Accessibility Compliance Coordination
Because the project includes accessible curb ramp and pedestrian facility improvements at multiple locations, including the original project corridor, and the Edison Avenue/Cypress Avenue and Edison Avenue/Euclid Avenue signal intersections, HR Green will integrate accessibility compliance coordination throughout the design process rather than treating it as a single end-of-design review item. Affected pedestrian facilities within the project limits will be evaluated, required improvements triggered by the work will be confirmed, and accessible design solutions will be coordinated with the City’s Policy on Accessible Pedestrian Facilities and applicable accessibility requirements. This task will support consistent incorporation of accessible routes, curb ramps, transitions, sidewalk improvements, and related pedestrian features into the plans and details.
Where existing conditions create geometric, utility, grading, right-of-way, or other physical constraints, feasible design options will be evaluated and coordinated with City staff to develop project-specific solutions consistent with the City’s policy. Accessibility coordination will include review of how proposed improvements tie into adjacent existing facilities, identification of potential technical infeasibility issues where applicable, and documentation of design decisions necessary to support compliance to the maximum extent feasible. This effort will help strengthen the overall design package and reduce the likelihood of accessibility-related revisions late in design or during bidding.
OPTIONAL Task 12. Construction Support
If requested by the City, HR Green can provide design-related construction support services following bid award as an additional service under a separately authorized scope and fee. These services may include responses to contractor RFIs, review of submittals related to design intent, clarification of plans and specifications, support for design -related change order review, and attendance at construction meetings when design clarification is needed.
Should the City elect to include post-award support, the level of effort can be tailored based on the City’s preferred role for the design consultant during construction.
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OPTIONAL Task 13. ROW Acquisition Documents
Should the City determine that formal legal descriptions and plats are needed to support right-of-way or easement acquisition, HR Green can prepare these documents. Legal descriptions and plats would be prepared in the City's required format for up to five parcels, corresponding to the properties located at 6522, 6566, 6 622, 6995, and 7025 Edison Avenue identified in the right-of-way needs exhibit, and would be provided for City and, where applicable, ROW acquisition company use in support of acquisition offers. 1248
01225.0001/863604.2 B-1
EXHIBIT “B”
SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
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01225.0001/863604.2 C-1
EXHIBIT “C”
SCHEDULE OF COMPENSATION
I. Consultant shall be compensated for the services provided under this Agreement in accordance with the budget and rates provided in Exhibit “C-1”.
II. Within the budgeted amounts for each Task, and with the approval of the Project Manager, funds may be shifted from one Task sub -budget to another so long as the Contract Sum is not exceeded per Section 2.1, unless Additional Services are approved per Section 1.10.
III. The City will compensate Consultant for the Services performed upon submission of a valid invoice, as described in Section 2.4.
IV. The total compensation for the Services shall not exceed the Contract Sum, as provided in Section 2.1 of this Agreement.
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EXHIBIT C. FEE PROPOSAL
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01225.0001/863604.2 D-1
EXHIBIT “D”
SCHEDULE OF PERFORMANCE
I. Consultant shall perform all services and deliver all work products timely in accordance with the schedule attached hereto as Exhibit “D-1”.
II. The Project Manager may approve extensions for performance of the services in accordance with Section 3.2.
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EXHIBIT D. SCHEDULE OF PERFORMANCE
Upon notice to proceed, HR Green will initiate the project with a kickoff meeting with City staff to confirm scope, communica tion protocols, file formats, decision points, and available background information. Immediately following kickoff, our team will begin as-built review, standards review, accessibility policy review, utility record collection, survey control and field survey, and geotechnical coordination. This first phase will culminate in development of the AutoCAD base map and a clear understanding of corridor conditions, accessibility needs, and likely utility conflicts.
The 30% design phase will focus on establishing the proposed pavement rehabilitation and concrete repair strategy, identifyin g required ADA improvements, initiating utility notifications, advancing preliminary design for the ultimate widening and Cypress Avenue parkway improvements, evaluating the Edison Avenue/Cypress Avenue and Edison Avenue/Euclid Avenue intersections for signal and ADA compliance, and preparing the preliminary quantity takeoff and engineer's estimate. After City review and the 30% design meeting, the plans will advance to 60%, incorporating City comments, refining details across all project elements, confirmi ng utility coordination status, advancing right-of-way documentation, and updating cost information. The 90% phase will include a near-final PS&E package, with technical specifications, special provisions, and all supporting design documentation for the paveme nt, widening, parkway, and signal improvements necessary for City review. After receiving comments from the 90% review meeting, the bid package will be finalized, and support will be provided to the City during advertisement through responses to bidder questions, addenda, and conformed documents as needed.
We recommend the following baseline schedule for the design phase, subject to confirmation with the City and timely receipt o f comments, survey access, utility responses, and subconsultant information:
OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG
Notice to Proceed / Kick-off
Data Collection/Records Review
Survey/Field Work
Geotechnical Investigation
Base Map/Existing Conditions Review
30% Plans and Estimate
City Review Period (3 weeks)
30% Review Meeting w/ City
ROW Engineering
60% Plans and Estimate
City Review Period (3 weeks)
60% Review Meeting w/ City
90% PS&E
City Review Period (3 weeks)
90% Review Meeting w/ City
Final PS&E Package
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MEMORANDUM
CITY OF CHINO
PUBLIC WORKS DEPARTMENT
CITY COUNCIL MEETING DATE: SEPTEMBER 15, 2026
TO: LINDA REICH, CITY MANAGER
FROM: HYE JIN LEE, DIRECTOR OF PUBLIC WORKS
SUBJECT
..titl e
Establish a New Capital Improvement Program (CIP) Project ST272 - Pavement Improvements Zone 2 (Chino Ave and Various Streets).
..end
RECOMMENDATION
..recommendation
Establish project number ST272 - Pavement Improvements Zone 2 (Chino Ave and Various Streets) and appropriate $60,000 from the Road Maintenance and Rehabilitation Fund (327) to fund Engineering Design Services; and 2) authorize the City Manager to execute all necessary documents on behalf of the City.
..body
FISCAL IMPACT
Establishment of project ST272 requires appropriation in the amount of $60,000 from the available FY 2026 -27 Road Maintenance and Rehabilitation Account Fund (327) r eserves, as shown in the table below:
ST272 Pavement Improvements Zone 2 (Chino Ave and Various Streets) Funding Source Appropriation
327 - Road Maintenance and Rehabilitation (RMRA) $60,000 *Total Design Budget: $60,000
*Total reflects design costs only; staff will request construction funding upon completion of design.
CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES The recommendation detailed above further the City’s values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
Positive City Image
Financial Stability
Responsible Long-Range Planning
Revenue:
Expenditure: 327-40010-ST272
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CITY COUNCIL MEETING DATE: SEPTEMBER 15, 2026
TITLE: ESTABLISH A NEW CAPITAL IMPROVEMENT PROGRAM (CIP) PROJECT ST272 - PAVEMENT IMPROVEMENTS ZONE 2 (CHINO AVE AND VARIOUS STREETS).
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CITY COUNCIL MEETING DATE: SEPTEMBER 15, 2026
TITLE: ESTABLISH A NEW CAPITAL IMPROVEMENT PROGRAM (CIP) PROJECT ST272 - PAVEMENT IMPROVEMENTS ZONE 2 (CHINO AVE AND VARIOUS STREETS).
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BACKGROUND
The Public Works Department oversees the pavement maintenance of approximately 250 centerline-miles of roadway inclusive of Euclid Avenue (Relinquished to the City in May 2026).
The pavement improvement program includes planning, design, and construction o versight for treatments ranging from slurry seals to full -depth reconstruction, as well as restoring pavement surfaces following utility work. In 2022, the City retained a consultant to assess street conditions, assign them a score, and evaluate the overall state of the pavement network. These assessments are updated annually by City staff as projects are completed. At the time of evaluation, the City’s average network Pavement Condition Index (PCI) score was 70.
The City’s current network average PCI scor e is 72 relying primarily on Measure I and Road Maintenance and Rehabilitation Account (RMRA) revenues, totaling roughly $4 million annually.
An additional $1 million in General Fund resources supports City crews performing pothole repairs, striping mainte nance, and associated contracted concrete work contributing to the betterment of the pavement network.
At the City Council Workshop on September 20, 2022, Council first reviewed the findings of the City’s Pavement Management Inventory Program learning that $12M in expenditures would be required to improve the City’s network PCI score from 70 to 75.
At the Budget Workshop on June 13, 2023, staff noted that the City’s budget provides approximately $5 million annually for pavement management. This creates an annual funding gap of roughly $7 million if Council desired a PCI score of 75. In response, Council directed staff to develop a Capital Improvement Program (CIP) plan that would invest an additional $21 million over the next two fiscal years to improve street conditions citywide.
On July 6, 2023, staff presented a “pilot program” to the Infrastructure/Streets Committee, followed by a presentation to City Council on July 18, 2023, for design -build and staggered construction contracts. The recommendation esta blished, ST241 Local Street Rehabilitation - Phase 1, intended to address pavement rehabilitation while meeting the City’s Policy on Accessible Facilities in the Public Right of Way. The project relied on existing City -standard ramp layouts and intersection exhibits, eliminating the need for engineering design plans. While this approach increased FY 2024 -25 spending by approximately $4 million and supported immediate pavement improvements, it is not a sustainable long -term strategy. Proceeding without desig n plans limits the City’s ability to document completed work and increases contractor risk, which can lead to less competitive bids and fewer contractors willing to participate.
At the 2024 Council Goal Setting workshop, and again at the Study Session held on May 13, 2025, Council concurred with the Capital Improvement Zone approach of cycling through zones for design and construction to maximize available CIP pavement funding and minimize unnecessary mobilization costs covering the whole City in one contra ct. This cyclical, zone - based implementation strategy also incorporates predictable scheduling and equitable maintenance throughout the roadway network.
Consistent with this method, Zone 1 pavement improvements are currently in construction as Project ST260. To ensure annual completion of pavement maintenance within a capital improvement zone, staff recommend initiating design of Zone 2. At the June 2, 2026, City Council meeting, staff recommended establishment of a new CIP project “Pavement Improvements Zone 2 (Edison Avenue and Chino Avenue)” ahead of Fiscal Year 2026 -27 to allow an early start to the design. Council supported the proposed limits of work on Chino 1256
CITY COUNCIL MEETING DATE: SEPTEMBER 15, 2026
TITLE: ESTABLISH A NEW CAPITAL IMPROVEMENT PROGRAM (CIP) PROJECT ST272 - PAVEMENT IMPROVEMENTS ZONE 2 (CHINO AVE AND VARIOUS STREETS).
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Avenue between Magnolia Avenue and Cypress Avenue. However, further discussion was requested regarding the limits of work on Edison Avenue, and advancement of the Chino Avenue scope was paused pending that discussion.
ISSUES/ANALYSIS
Although the proposed project limits on Edison Avenue have expanded and will extend the overall timeline for improvements, staff recognize the importance of maintaining the City’s PCI average of 72 and proceeding with an annual paving project within Zone 2. The project is identified to include improvements on Chino Avenue between Magnolia Avenue and Cypress Avenue, along with various other streets necessary to sustain the City’s average PCI. The Chino Avenue limits are also included in a CalRecycle grant awarded to the City to offset the cost of rubberized asphalt material that reduces roadway noise and aligns wit h City and County standards for roadways of this type.
Chino Avenue received pavement treatment in recent years, but one segment was skipped due to a concurrent utility project at the time. That segment is now included in the Zone 2 design limits, along wi th curb ramp upgrades required to meet Americans with Disabilities Act (ADA) standards.
To ensure timely use of grant funds and continued progress toward the City’s PCI goals, staff recommend establishing Project No. ST272 - Pavement Improvements Zone 2 ( Chino Avenue and Various Streets). Following project establishment, staff will procure professional engineering services to prepare ADA compliant curb ramp designs to pair with the City’s in - house design of pavement improvement plans.
Accessibility
Following City Council approval to establish the project, staff will identify and program the design of upgrading pedestrian facilities to meet ADA standards if the pavement improvements cause an alteration to the usability of the facility.
Attachment: Exhibit A - ST272 Project Vicinity Map
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MEMORANDUM
CITY OF CHINO
PUBLIC WORKS DEPARTMENT
CITY COUNCIL MEETING DATE: SEPTEMBER 15, 2026
TO: LINDA REICH, CITY MANAGER
FROM: HYE JIN LEE, DIRECTOR OF PUBLIC WORKS
SUBJECT
..titl e
Intersection Improvements (Moonspinner Street and West Preserve Loop). ..end
RECOMMENDATION
..recommendation
Approve the plans and specifications for construction as approved by the Director of Public Works and authorize the solicitation of construction bids for TR271 - Intersection Improvements at (Moonspinner Street at West Preserve Loop).
..body
FISCAL IMPACT
Funds are currently budgeted in t he Fiscal Year 2026 -27 Capital Improvement Program (CIP) for this project. Funding was identified from two funding sources, Measure I transportation improvement funds and General Fund. The adopted Fiscal Year 2026 -27 project budget is summarized below:
TR271 - Intersection Improvements (Moonspinner Street at West Preserve Loop)
Funding Source Appropriation
Measure I - Fund 322 $100,000
General Fund - Fund 100 $50,000
*Total Budget: $150,000
*Total reflects estimated construction costs only; staff will request additional funding once bids are received and project is ready for award.
CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES The recommendation detailed above further the City’s values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
Positive City Image
Superior Customer Service
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CITY COUNCIL MEETING DATE: SEPTEMBER 15, 2026
TITLE: INTERSECTION IMPROVEMENTS (MOONSPINNER STREET AND WEST PRESERVE LOOP).
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Revenue:
Expenditure: TR271
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TITLE: INTERSECTION IMPROVEMENTS (MOONSPINNER STREET AND WEST PRESERVE LOOP).
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BACKGROUND
The TriPointe Homes residential development located at the northeast corner of Pine Avenue and West Preserve Loop began construction of public improvements in mid -2025. One of the developer's conditions of approval was to construct the ultimate street improvements along their frontage on West Preser ve Loop. That work included widening the roadway on the east side and establishing a raised median identified in the Preserve Specific Plan. After constructing the median, but before finishing the final pavement resurfacing of the east side of West Preserv e Loop, the Developer approached the City regarding a mutually beneficial expansion of their paving limits to capture deteriorating pavement on the west side of West Preserve Loop. After reviewing the developer’s proposed rehabilitation limits, City staff then requested an extension of the resurfacing work approximately 200 feet north of Bickmore Avenue to address additional pavement deficiencies.
Immediately following the Developer’s installation of the raised median, residents of the existing neighborhood bounded by Mill Creek Avenue, Bickmore Avenue, West Preserve Loop, and Pine Avenue contacted the City with concerns regarding changes to their existing access. Prior to the median installation, the neighborhood had three locations where left -turn access m ovements were permitted. Although the Preserve Specific Plan identified a median along this roadway segment, the newly installed median differed from the long -standing access conditions that had been in place since the neighborhood’s construction in 2008 without the raised median on West Preserve Loop. Residents had become accustomed to this left -turn access point, and the conversion to right -in/right-out at Moonspinner Street and West Preserve Loop has impacted local circulation patterns.
At the October 28, 2025, Infrastructure/Streets Committee meeting, Public Works staff provided this background and update regarding construction of public improvements on West Preserve Loop and a recommendation to request that the Developer assist the City in constructin g an adjustment of the median to accommodate a left turn pocket and upgrading curb ramp facilities to meet ADA standards prior to completing their final pavement resurfacing. The Committee was amicable to this approach and staff shared that the Developer w as interested in incorporating this work into their schedule. The Developer initially considered the option feasible but ultimately chose not to proceed with the modifications prior to resurfacing due to the effort being cost prohibitive for them. Because these items were not included in the project’s conditions of approval, the City could not require the developer to complete this additional work.
The timing was not in alignment to complete the work with the developers’ resurfacing efforts, however City staff still recognized the need to program these improvements into the City’s CIP.
City Council subsequently approved CIP project TR271, Intersection Improvements (Moonspinner Street at West Preserve Loop), as part of the Fiscal Year 2026 -27 Budget adoption.
ISSUES/ANALYSIS
Recognizing that reopening the intersection to vehicle traffic would also create an opportunity to improve pedestrian connectivity, City staff evaluated whether a pedestrian -activated Rectangular Rapid Flashing Beacon (RRFB) would be ap propriate at the uncontrolled crossing at the intersection of Moonspinner Street and West Preserve Loop. In July 2026, staff conducted engineering assessments to identify the suitable placement of a marked crosswalk and to evaluate the potential need for a n all -way stop. When evaluating whether to install a marked crossing at an uncontrolled intersection, it is standard practice to first determine whether the location meets the criteria for an all -way stop. Staff completed these evaluations in 1261
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TITLE: INTERSECTION IMPROVEMENTS (MOONSPINNER STREET AND WEST PRESERVE LOOP).
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accordance with the 2026 California Manual on Uniform Traffic Control Devices (CA MUTCD), and an all-way stop is not warranted at this location. A summary of these findings is included in Exhibit B. The approved site plan for the TriPointe Homes residential development (east of West Preserve Loop) does not introduce a new vehicle access point along West Preserve Loop. Staff also reviewed the development’s traffic impact analysis and projected volumes at both build -out and in the 2040 future year condition. In all scenar ios, the intersection continues to fall below the thresholds to warrant an all -way stop. The development’s internal street layout directs pedestrian access primarily to the south side of the intersection, providing a clear and consolidated pedestrian path consistent with established traffic engineering practice.
On July 28, 2026, staff provided the Infrastructure/Streets Committee a formal update of TR271 scope summarizing the design elements evaluated and incorporated into the current plans. The project addresses the need to reestablish left-turn vehicle access to South Meridian Park and its adjacent neighborhood, which is currently limited by the raised median configuration. The design also responds to identified pedestrian accessibility gaps by introducin g a new ADA - compliant crossing facility to connect the developer constructed east side sidewalk to the existing west side sidewalk.
As part of the project scoping, staff evaluated options to enhance pedestrian safety at the uncontrolled intersection of Wes t Preserve Loop and Moonspinner Street. The recommended improvements include adding an RRFB to increase driver awareness and providing a more visible crossing connection to access South Meridian Park from the east side of West Preserve Loop. In addition, t he design incorporates a break in the raised median to restore left -turn access for vehicles and bicycles traveling toward the park and the neighborhood to the west.
Following staff’s presentation, the Committee engaged in a detailed discussion about the number and placement of marked pedestrian crossings. Staff explained that local agencies determine crosswalk locations based on engineering evaluations and must follow the California Manual on Uniform Traffic Control Devices (CA MUTCD) when designing, insta lling, maintaining, or evaluating official traffic control devices.
The Committee expressed disagreement with the engineering evaluation and requested that the plans be revised to add a second marked crossing approximately 40 feet north of the consolidated crossing currently proposed. Staff advised that this request conflicts with engineering judgement, and state and federal MUTCD requirements and is not recommended by staff. It was also emphasized that Engineering standards also require that marked crossin gs outside of stop-controlled intersections be consolidated to align with pedestrian desire lines and reduce conflict points between pedestrians and motorists.
It is important to clarify that while the California Vehicle Code governs vehicle operation and roadway rules, it does not dictate the design or application of traffic control devices. Federal guidance states that installing devices that do not comply with MUTCD standards exposes agencies to legal liability, compromises public safety, and risks the loss of federal funding.
Staff has determined that installing a second marked crosswalk at West Preserve Loop and Moonspinner Street would introduce additional pedestrian -vehicle conflict points. Channelizing all pedestrians through a consolidated crossin g location is consistent with MUTCD standards and best practices for reducing exposure frequency and enhancing operational safety for all roadway users. For these reasons, staff recommends not incorporating the additional crossing requested by the Committe e. Staff’s recommended plans and specifications are complete, and the project is ready for solicitation of construction bids. Staff recommend that City Council approve the current project design and specifications for construction bids as provided. 1262
CITY COUNCIL MEETING DATE: SEPTEMBER 15, 2026
TITLE: INTERSECTION IMPROVEMENTS (MOONSPINNER STREET AND WEST PRESERVE LOOP).
PAGE: 5
Staff anticipate advertising for construction bids in the coming week, opening construction bids in October and returning to Council for award of Construction Contract in November/December 2026. The project is anticipated to begin construction in the first quart er of 2027, after the Holiday Season and pending weather.
Accessibility
The project scope impacts the public’s access -to and alters the public’s usability of the intersection. Prior to the ultimate improvements being built along West Preserve Loop, pedestrian access was limited to the west side of the street for strictly north -south direction travel. Improvements include upgrading existing north -south pedestrian facilities to meet ADA standards and adding an ADA compliant consolidated ped crossing to facil itate east -west access across West Preserve Loop.
Attachments: Exhibit A - ST271 Project Vicinity Map
Exhibit B - Traffic Warrant Worksheets
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Date: July 2026
Exhibit B
ALL-WAY STOP CONTROL WARRANT WORKSHEET
(Per CAMUTCD 2026 Edition, Chapter 2B All-Way Stop Control)
A. Crash Experience
For a three-leg intersection, have there been four or
more correctable crashes in a 12-month period or
six or more correctable crashes in a 36-month
period.
Criteria Met?
Yes: No:
B. Sight Distance
Location where a road user, after stopping, cannot
see conflicting traffic and is not able to navigate the intersection unless cross traffic is also required to
stop.
Criteria Met?
Yes: No:
C. Transition to Signal Control or Transition
to Yield Control at a Circular Intersection
Location where all-way stop control is an interim
measure that can be installed to control traffic wh ile arrangements are being made for the installation of
a traffic control signal at the intersection or for the installation of yield control at a circular intersection.
Criteria Met?
Yes: No:
D. Minimum Volumes (Vehicles, Pedestrians,
Bicycles)
The entering volume of all traffic (vehicle, pedest rian, and bicycle) shall be considered during the peak 8-
hours of an average day. If the 85th-percentile
approach speed of the major-street traffic exceeds 40
mph, then the minimum vehicular volume warrants
may be reduced to 70% values, shown as values in
parenthesis. Both 1 and 2 must be met for the
criteria to apply.
1. Combined volume entering from the major
approach ≥300(210) per hour. Value: 622
2. Combined volume entering the intersection from
the minor approach ≥200(140) per hour for the
same 8-hours. Value: 94
Criteria Met?
Yes: No:
E. Other Factors
Does an engineering study indicate that any of the
following factors apply to this intersection?
1. There is a need to control left-turn conflicts.
2. An intersection of two residential neighborhood
streets of similar design and operating
characteristics where all-way stop control would
improve traffic operational characteristics of the
intersection.
3. There is a need to control pedestrian/vehicle
movement conflicts due to a location that
generates high pedestrian volumes.
Which factors apply? None of these factors apply.
Criteria Met?
Yes: No:
Is an all-way stop recommended at this location?
Yes: No:
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Date: July 2026
Exhibit B
APPLICATION OF CROSSWALK MARKINGS WORKSHEET
(Per CA MUTCD 2026 edition, Section 3C.02)
At uncontrolled approaches, an engineering study should be performed before a marked crosswalk is installed.
The following criteria should be considered prior to installing a marked crosswalk:
Criteria Moonspinner Street
(Minor Approach)
West Preserve Loop
(Major Approach)
a. Total number of approach lanes, 1 3
b. The presence of a median N/A Yes
c. The distance from adjacent
signalized intersections or other
controlled crossings,
400’ North (All-way Stop at Bickmore Ave/W Preserve Loop)
800’ South (Signalized Intersection Pine Ave/W Preserve Loop)
d. Projected pedestrian and bicyclist
volumes,
Nominal increases are anticipated with the full build-out of the adjacent residential development.
e. Pedestrian and bicyclist paths of
travel, Yes
f. Pedestrian ages and abilities Seniors, adults, and school-age children may desire to cross.
g. Pedestrian and bicyclist delays, No delays are anticipated. h. Location or frequency of public
transit stops,
No public transit stops exist in close proximity to this location.
i. Average daily traffic (ADT), 1,242 6,100
j. Speed limit or the 85 th percentile
speed, 25 (speed limit) 41 (85 th Percentile)
k. The horizonal and vertical geometry
of the crossing location,
No horizontal or vertical curves approaching this crossing to impact roadway geometry.
l. The possible consolidation of
multiple crossing points,
Yes, consolidation of crossing points is applicable and recommended.
m. The availability of street lighting, and Streetlights currently exist at this location. n. Other appropriate factors. A marked crossing will designate a primary access route to South Meridian Park by consolidating
pedestrian movements across an uncontrolled
roadway.
Pedestrian access from the future residential
neighborhood on the east side of West Preserve Loop
is situated to support a consolidated crossing location at the south leg of the intersection.
With consideration of the criteria above, is a marked
crossing recommended at this intersection?
Yes: No:
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