Printed on Recycled Paper
Goal: Maintain and Enhance Fiscal Stability
Objective: Funding Plan for the Redevelopment of Sayonara Drive
Fiscal Impact
If successful, the grant application would provide up to $960,000 to support the planning or implementation of activities related to housing and community development. The grant does not require any matching funds.
Background and Analysis
In January 2024, the California Department of Housing and Community Development (HCD), announced the release of a Notice of Funding Availability (NOFA) for the Prohousing Incentive Program (second round). This round of funding will have nearly $10 million dollars available for disbursement to those cities and counties who have received the Prohousing designation. The PIP is funded through Chapter 364, Statues of 2017 (SB 2, Atkins), which established the Building Homes and Jobs Trust Fund.
The City is eligible to apply for these grant funds due to its Prohousing designation. If awarded, the City will likely utilize the funding to facilitate the City’s statutory requirement to replace affordable housing units on Sayonara Drive which were demolished as part of the Sayonara Drive Project in 2010. Any remaining funds after the Sayonara Drive project will be allocated for other homeownership opportunities including down payment assistance or similar efforts.
Attachments
1. Resolution No. 2024-__, a Resolution of the City Council of the City of Citrus Heights Authorizing for, and Receipt of Prohousing Incentive Program (PIP) Funds ITEM 7
Agenda Packet Page 219
RESOLUTION NO. 2024-___
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CITRUS HEIGHTS
AUTHORIZING APPLICATION FOR, AND RECEIPT OF, PROHOUSING
INCENTIVE PROGRAM FUNDS
WHEREAS, pursuant to Health and Safety Code 50470 et. Seq, the California Department of Housing and Community Development (Department) is authorized to issue Guidelines as part of an incentive program (hereinafter referred to by the Department as the Prohousing Incentive Program or “PIP”); and
WHEREAS, the City Council of the City of Citrus Heights desires to submit a PIP grant application package (“Application”), on the forms provided by the Department, for approval of grant funding for eligible activities toward planning and implementation activities related to housing and community development as a result of meeting eligibility criteria including but not limited to Prohousing Designation; and
WHEREAS, the Department has issued Guidelines and Application on January 23, 2024 in the amount of $9,483,402.17 for PIP;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Citrus Heights (“Applicant”) resolves as follows:
SECTION 1. The City Manager is hereby authorized and directed to submit an Application to the Department in response to the NOFA, and to apply for the PIP grant funds in a total amount not to exceed $960,000
;
SECTION 2. In connection with the PIP grant, if the Application is approved by the Department, the City Manager of the City of Citrus Heights is authorized and directed to enter into, execute, and deliver on behalf of the Applicant, a State of California Agreement (Standard Agreement) for the amount of $960,000, and any and all other documents required or deemed necessary or appropriate to evidence and secure the PIP grant, the Applicant’s obligations related thereto, and all amendments thereto; and
SECTION 3. The Applicant shall be subject to the terms and conditions as specified in the Guidelines, and the Standard Agreement provided by the Department after approval. The Application and any and all accompanying documents are incorporated in full as part of the Standard Agreement.
Any and all activities funded, information provided, and timelines represented in the Application will be enforceable through the fully executed Standard Agreement. Pursuant to the Guidelines and in conjunction with the terms of the Standard Agreement, the Applicant hereby agrees to use the funds for eligible uses and allowable expenditures in the manner presented and specifically identified in the approved Application.
ADOPTED ON February 22, 2024, by the City Council of City of Citrus Heights by the following vote count:
AYES:
ITEM 7
Agenda Packet Page 220
NAYS:
ABSENT:
ABSTAIN:
APPROVED
BRET DANIELS, MAYOR
ATTEST:
_________________________________
AMY VAN, CITY CLERK
APPROVED AS TO FORM:
RYAN JONES, CITY ATTORNEY
21 ITEM 7
Agenda Packet Page 221
Printed on Recycled Paper
CITY OF CITRUS HEIGHTS
CITY COUNCIL STAFF REPORT
MEMORANDUM
DATE
: February 22, 2024
TO: Mayor and City Council Members
Ashley J. Feeney, City Manager
FR
OM: Susan Talwar, Administrative Services Director
SU
BJECT: Addition and Amendments to Adopted Master Fee Schedule Summary and Recommendation
In December 2019, staff completed a comprehensive review of the City’s user fees. The results found that the City’s General Fund was recovering approximately 54 percent of the actual costs for providing services associated with user fees. Based upon this analysis, City Council adopted Resolution No. 2019-109 dated December 12, 2019, which made appropriate adjustments to the Master Fee Schedule to reflect actual costs as well as incorporate changes that are reflective of services provided more appropriately. Staff analyzes and reviews the Master Fee Schedule annually and brings adjustments back to City Council when necessary.
St
aff is recommending the proposed updates and the City Council adopt Resolution No. 2024- ____, a Resolution of the City Council of the City of Citrus Heights, California, Amending the City User Fees and Establishing New Fees for Certain Services Provided.
Fiscal Impact
Th
e fiscal impact associated with the amended and additional fees listed is nominal. There would be a slight reduction in revenue collection with the expansion to dogs in Lifetime Registration of Micro-Chipped Dogs. A minimal increase is anticipated in fee collection with the addition of late and re-scheduling fees for the Annual Rental Housing Stock Fee and the addition of other forms of returned payments to the Return Payment Fee. There will be no impact to revenue for State Housing Incentive Project Deposit as unused funds to the deposit would be refunded, however it would offset existing expenditures associated with processing the project.
ITEM 8
Agenda Packet Page 222
Subject: Addition and Amendments to Adopted Master Fee Schedule Date: February 22, 2024
Printed on Recycled Paper
Background and Analysis
Lifetime Registration for Altered, Micro-Chipped Cats & Dogs & Lifetime Registration for Altered, Micro-Chipped Cats & Dogs – Senior Citizen Discount Rate This proposed amendment to the pet license fee is in response to a public comment during the October 12, 2023 City Council meeting that requested review of providing lifetime licenses for dogs. During Council comments, two members of the City Council requested staff evaluate the current licensing requirements. Currently the fee is applicable to cats only. In a recent analysis of staff time, it was determined that the processing time for dogs is the same and justifies a similar fee. Staff is requesting to amend the fee to include the cost recovery of processing the registration of dogs; the standard licensing rate at $69 and the discounted senior citizen rate is $57.
Annual Rental Housing Stock Fee- Re-Scheduling Fee & Annual Rental Housing Stock Fee- Late Fee
State Law requires the City to maintain certain health and safety standards in housing property.
Fees collected are used to fund the Rental Housing Inspection Program that responds to violations of these standards. Citrus Heights Municipal Code (CHMC) 50-246 (e) allows the City to charge fees for Re-scheduling, Re-Inspections, Failure to Notify, Missed Appointment, and Housing Stock Fee. Staff is recommending the addition of a late fee of $25 which is consistent with late fees for other services at the City and a re-scheduling fee of $11 to recover costs associated with the process.
State Housing Incentive Project Deposit
In response to the state housing crisis, the legislature has passed dozens of laws to incentivize housing construction. Many of these laws establish a unique procedure for local governments to follow in order to process applications that utilize these state incentives. New incentives (and thereby procedures) have been added to each legislative session including bills such as SB35, SB330, SB684, among many others. Since each of these procedures established by the state is unique and the City has not processed an application for any of these State Housing Incentive Projects, the fee necessary to fully recover City costs is difficult to determine. In order to enable the City to recover costs associated with future applications for these projects, staff recommends the creation of a “State Housing Incentive Project” deposit of $5,000. The deposit would serve as a universal fee for any existing or future state housing incentive project submitted to the City.
This deposit would be time and materials based and allow for full cost recovery of processing any housing application affiliated with a state housing incentive law and any unused funds would be refunded.
Returned Payment Fee
With the expansion of payment methods used, the City can encounter other forms of returned payments other than in physical check form such as Automated Clearing House (ACH) or electronic check. Staff is recommending amending the title from Returned Check Fee to Returned Payment Fee. This allows for the recovery of costs the City incurs for returned payments from the customer.
ITEM 8
Agenda Packet Page 223
Subject: Addition and Amendments to Adopted Master Fee Schedule Date: February 22, 2024
Printed on Recycled Paper
The table below highlights the changes that are reflected in the Master Fee Schedule attached as to the resolution.
Attachments
(1) Resolution No. 2024-____ of the City Council of the City of Citrus Heights, California, Amending the City User Fees and Establishing New Fees for Certain Services Provided.
Exhibit A: Master Fee Schedule Effective February 22, 2024 Fee Type Rate Footnotes
Finance Fees
Returned Check - First Check Returned Payment Fee $29
Returned Check - Each Subsequent Check Returned
Subsequent Payment Fee
$37
Altered Animals
Lifetime Registration for Altered, Micro-Chipped Cats & Dogs
$69
Lifetime Registration for Altered, Micro-Chipped Cats & Dogs
- Senior Citizen Discount Rate
$57 62 years or older
Annual Rental Housing Stock Fee
Late Fee *New $25
Re-Scheduling Fee *New $11
Planning Fees
State Housing Incentive Project Deposit *New $5,000
ITEM 8
Agenda Packet Page 224
RESOLUTION NO. 2024-___
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CITRUS HEIGHTS,
CALIFORNIA, AMENDING THE CITY USER FEES AND ESTABLISHING NEW
FEES FOR CERTAIN SERVICES PROVIDED
WHEREAS, the City of Citrus Heights (“City”) is empowered by California Government Code Section 66000 et seq. to impose reasonable fees, rates, and charges for municipal services, provided such fees do not exceed the cost to the City for providing the services;
WHEREAS, the City Council of the City of Citrus Heights has determined that in order to continue providing effective services for the public welfare, the City must establish fees for certain municipal services which accurately reflect the City’s true cost of providing such services;
WHEREAS, the City Council desires to enact two new fees, amend four fees, and add one deposit into the Master Fee Schedule, as attached to this Resolution as Exhibit A and incorporated into it by this reference;
WHEREAS, pursuant to Government Code Sections 66014, 66017 and 66018, the specific fees to be charged for certain services must be adopted by resolution, following notice and public hearing;
WHEREAS, pursuant to California Government Code Sections 66016 and 66018, the City Council has conducted at least one duly noticed public hearing with respect to the proposed fees prior to adoption of this Resolution;
WHEREAS, based upon all written and oral reports received, the City Council finds and determines that the proposed modifications and additions to the City’s user fees as set forth herein are necessary to reimburse the City for the costs of performing the various municipal and regulatory functions, and that these fees do not exceed the proportional cost of the service or benefit attributable to the fee payer.
NOW, THEREFORE, BE IT RESOLVED AND ORDERED that the City Council of the City of Citrus Heights does hereby declare, find, determine and order the user fees in the Master Fee Schedule as set forth in “Exhibit A” are hereby adopted and approved as presented to become effective on April 24, 2024.
The City Clerk shall certify the passage and adoption of this Resolution and enter it into the book of original resolutions.
PASSED AND ADOPTED by the City Council of the City of Citrus Heights, California, this 22
nd day of February 2024, by the following vote, to wit:
ITEM 8
Agenda Packet Page 225
AYES: Council Members:
NOES: Council Members:
ABSTAIN: Council Members:
ABSENT: Council Members:
Bret Daniels, Mayor
ATTEST:
Amy Van, City Clerk
Exhibits
A. Master Fee Schedule
ITEM 8
Agenda Packet Page 226
CITY OF CITRUS HEIGHTS
MASTER FEE SCHEDULE
Effective February 22, 2024
ITEM 8
Agenda Packet Page 227
Fee Type Rate Footnotes
CITY-WIDE FEES
Appeals - City and Planning Commission $250 Resolution 99-33
CITY CLERK FEES
Initiative Petition / Petition Filing Fee $200 CA Elec Sec 9202b Candidate Filing Fee $25 Muni Code sec 2-33
FINANCE FEES
Returned Check - First Check Returned Payment Fee $29
Returned Check Payment- Each Subsequent Check Payment $37 Copies 0.20¢ B&W, 0.25¢ color Per Page
Notary $15 Govt Code 8211
Documentation $3 Per Media Type
POLICE DEPARTMENT FEES
Police Reports
Per Report $11 per report
(1-40 pages) plus 0.25¢ for additional pages over 40
Processing Photographs
Per Sheet $0.58
Per CD $11
Per Thumb Drive $17
Subpoenas
Administrative (Subpoena Deuces Tecum) Evidence Code 1563(b) $15 EC 1563-Dep & Act Cost Civil Case Witness Fee - Gov't Code 68097.2 (b) $275 GC 68097.2-Dep & Act Cost Towing Services
Application & Administrative Fees (plus fingerprinting fees) Initial Application Fee $229 Including ID Card
Vehicle Tow Hearing $95
Traffic Escort Services
Administrative Fee $206
Per Officer, Per Hour Actual Cost
Gun Safekeeping
Administrative Fee $159 Per Case
Storage $1 Per Day, Per Gun
Unruly Gatherings
Officer Called to Scene - First Response $0
Officer Called to Scene - Second and Subsequent Responses (same address/same event) Actual Cost Damage to City Property Actual Cost
Vehicle Identification Numbers
VIN Verification Charge (individuals only) $57
Stored or Impounded Vehicles
Vehicle Release $206
Vehicle Abatement Actual Cost
Vehicle Repossession
Vehicle Repossession Fee $15 GC 26751 & 41612
Alarm Systems
Alarm System Use Permit Fee (PALAR) $57
Annual Alarm Permit Renewal Fee (PALRE) $17
3 Year Alarm Permit Renewal Fee $40
Failure to Register Alarm $286
Late Fee $25 CHMC 30-66(g) & 30-71(b)
False Alarm (per 12-month period)
First False Alarm $0
Second False Alarm $85
Third False Alarm $170
Fourth False Alarm $226
1 ITEM 8
Agenda Packet Page 228
Fee Type Rate Footnotes
Fifth and Subsequent False Alarms $284
Audio & Video
Audio Recording - Per 15 minutes of Audio $43
Video Recording - Per 15 minutes of Video $61
Clearance Letters - Residents Only
Police Clearance $43
Fingerprint Services/Livescan (Non-Criminal)
Rolling Fee $29 Livescan or 1 Ink Card
FBI Processing Fee - State Regulated Set By State
DOJ Processing Fee - State Regulated Set By State
CACI (Child Abuse Index Fee) Set By State
Firearms Fee Set By State
Ticket Sign Off $19
Background Checks for Office of Personnel Management $25 FedCode 5USC 9101(e)(2) Gaming Permit
Casino Employee - New $74
Casino Employee - Renewal $43
Other - New $74
Other - Renewal $43
Animal Services
Licensing
Altered Animals
1 year $16 CA FDAG 30804.35
2 year $33
3 year $46
1 year Senior Citizen Discount Rate $11 62 years or older 2 year Senior Citizen Discount Rate $22 62 years or older 3 year Senior Citizen Discount Rate $29 62 years or older Lifetime Registration for Altered, Micro-Chipped Cats & Dogs $69 Lifetime Registration for Altered, Micro-Chipped Cats & Dogs - Senior Citizen Discount Rate $57 62 years or older
Unaltered Animals
1 year $34
2 year $68
3 year $102
Replacement Tags $16
License Transfer $10 CHMC 8-29.8
Late Fee $25
Impounds
Altered Animals
First Impound (licensed) $0
First Impound (unlicensed) $34
Second Impound* $143
Third and Subsequent Impound* $305
Unaltered Animals
First Impound $57
Second Impound** $143
Third and Subsequent Impound** $305
Livestock/Wildlife
First Impound Actual Cost
Second Impound Actual Cost
Third and Subsequent Impounds Actual Cost
Hauling Actual Cost CHMC 8-76
For all unaltered animals, in addition to the current fee, owner must pay the required fines set by the CA Department of Food and Agriculture Code 30804.7 * On second, third and subsequent impounds; if animal is boarded, additional boarding fees (actual cost) will apply.
For all unlicensed impounds, in addition to the current fee, owner must pay the fee to license their animal. (CA Department of Food and Agriculture Code 30804.5) ** On second, third and subsequent impounds; if animal is boarded, additional boarding fees (actual cost) will apply. 2 ITEM 8
Agenda Packet Page 229
Fee Type Rate Footnotes
Boarding
Domestic Animals Actual Cost
Livestock/Wildlife Actual Cost
Quarantine Actual Cost
Other Fees
Owner Surrender (deceased or alive) $201
Owner - Euthanasia Actual Cost
Home Quarantine $201
Non-Home Quarantine Actual Cost
Rabies Specimen Testing Actual Cost Per Placer County Contract Registration Fee -Vicious/Dangerous Animals $343 Not to Exceed Late Registration Fee - Vicious/Dangerous Animals $686 CHMC 8-159.1 Animal Control Hearing $86
Traps $109 Refundable if trap returned
Rental Housing Inspection Fee
Single Family Rental Porperty $67
2-4 Unit Rental Property $108
5+ Unit Rental Property $144
Annual Rental Housing Stock Fee
100 + Units $17
5 - 99 Units $21
1 - 4 Units $28
Late Fee *New $25
Re-Scheduling Fee *New $11
Re-Inspection Fee/Failure to Notify $483
BUILDING FEES
Flat Fees
Permit Issuance Fee $89
Electrical Permits
Service Panel
60 - 200 amps $74
201 - 1,000 amps $149
Over 1,000 amps $296
Replacement of equipment panel $74
Sign Circuits $74
Temporary Power $74
Receptacles, Switches, Fixtures $10
Miscellaneous electrical supplemental to a separate trade $25 Energy Storage System (ESS) $228 Resolution 2011-128
Residential Photovoltaic (PV) System $228 Resolution 2011-128 Residential Photovoltaic (PV) System with ESS $296 Resolution 2011-128 Commercial Photovoltaic (PV) System $125 per hour Resolution 2011-128 Residential Electric Vehicle Charging Station $112 City Ordinance 18-600 Plumbing Permits
Water Heaters $37
Sewer Replacements $49
Water Piping Systems $10
Gas Piping Systems
1 - 4 Outlets $49
Each additional outlet over 4 outlets $10
Backflow Devices
1 - 5 Devices $25
Each additional device over 5 devices $10
Interceptors $74
Fixtures $10
Miscellaneous plumbing supplemental to a separate trade $24 All Animal Services Fees are levied in addition to any penalties imposed by Chapter 8 of the City of Citrus Heights Municipal Code and Section 30804.7 of the Food and Agricultural Code. 3 ITEM 8
Agenda Packet Page 230
Fee Type Rate Footnotes
Mechanical Permits
Furnace, forced air
Up to 100,000 BTU $74
Over 100,000 BTU $100
Furnaces, other than forced air $148
Air Handlers
Up to 10 CFM $25
Above 10 CFM $37
Evaporative Coolers $37
Boilers
1 to 100 HP $25
101 to 1,750 BTU $74
Above 1,750 BTU $148
Exhaust Hoods $74
Vent Fans $25
Duct Piping $37
Fuel Piping $48
Other Fees
Inspections outside of normal business hours $172 per hour Minimum 2 Hours Reinspection fees assessed under the provisions of the CBC $172 Inspections for which no fee is specifically indicated $172 Additional plan review required by changes, additions, or revisions to plans $172 Use of outside consultant for plan checking - beyond second submittal cycle Actual Cost Investigation Fee Double Permit Fee
Plan Check Fee 65% of Building Permit Fee
General Plan Update Fee 6% of Valuation-Based Building Permit Fee Technology Fee 4% of Building Flat and Valuation-Based Fees Building Valuation-Based Fees
Building Permit Fees
Project Valuation $1 to $500 $199
Project Valuation $501 to $2,000
First $500 $199
Each Additional $100 or fraction thereof $13.29
Project Valuation $2,001 to $25,000
First $2,000 $399
Each Additional $1,000 or fraction thereof $16.81
Project Valuation $25,001 to $50,000
First $25,000 $785
Each Additional $1,000 or fraction thereof $34.40
Project Valuation $50,001 to $100,000
First $50,000 $1,647
Each Additional $1,000 or fraction thereof $10.97
Project Valuation $100,001 to $500,000
First $100,000 $2,195
Each Additional $1,000 or fraction thereof $5.86
Project Valuation $500,001 to $1,000,000
First $500,000 $4,541
Each Additional $1,000 or fraction thereof $8.38
Project Valuation $1,000,001 to 5,000,000
First $1,000,000 $8,730
Each Additional $1,000 or fraction thereof $4.57
Project Valuation $5,000,001 to $10,000,000
First $5,000,000 $27,062
Each Additional $1,000 or fraction thereof $2.44
Project Valuation $10,000,001+
First $10,000,000 $39,285
Each Additional $1,000 or fraction thereof $1.16
FEES COLLECTED on behalf of Other Agencies
4 ITEM 8
Agenda Packet Page 231
Fee Type Rate Footnotes
Building Standards Administration Fee - SB 1473 - California Building Standards Law https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=200720080SB1473 Fire Fees - Sacramento Metropolitan Fire District Capital Fire Facilities Fee https://metrofire.ca.gov/media/board/ordinance/2015-01%20capital%20fire%20facilities%20fee%20schedule.pdf Strong Motion Residential & Commercial - California Strong Motion Instrumentation Program https://www.conservation.ca.gov/cgs/Documents/Program-SMIP/SMIP_Fee_Schedule.pdf STA Fee - Sacramento Transportation Authority
https://www.sacta.org/search-docs
PLANNING FEES
General Plan Amendment $19,098
Specific Plan Amendment $15,155
State Housing Incentive Project Deposit *New $5,000
Rezone
Less than 2 acres $14,146
Greater than 2 acres $17,681
Variance - Minor $3,883
Variance $7,354
Zoning Ordinance Amendment $9,734
Zoning Confirmation Letter $414
Zoning Interpretation $2,073
Use Permit - Minor $5,826
Use Permit - Minor Modification $4,370
Use Permit $9,141
Use Permit Modification $6,854
Temporary Use Permit $231
Temporary Sign Permit $154
Condo Conversion Use Permit $11,377
Condo Conversion Use Permit Modification $6,089
Design Review Permit - Staff Level $5,374
Design Review Permit Modification - Staff level $2,466 Design Review Permit - Planning Commission $11,979
Design Review Permit Modification - Planning Commission $6,635 Parcel Map $8,212
Parcel Map Extension - Planning Commission $4,701
Parcel Map-Urban Lot Split (Reso 2021-110) $5,140 Deposit & Actual Cost Subdivision Map $16,793
Subdivision Map Extension - Planning Commission $4,899
Subdivision Map - Vesting $17,352
Subdivison Map - Vesting Extension Planning Commission $5,880 Development Agreement (Planning Staff) $10,280 Deposit & Actual Cost Amendment To Development Agreement $5,140 Deposit & Actual Cost Planning - Zone Check 3.25% of Building Permit
Development Agreement Annual Review $0
Categorical Exemption + Notice of Determination $601
Negative Declaration (In-House) $3,084 Deposit & Actual Cost Mitigated Negative Declaration (In-House) $6,168 Deposit & Actual Cost EIR Review and Admin $5,140 Deposit & Actual Cost
Mitigation Monitoring $5,140 Deposit & Actual Cost
Tree Removal Permit $31
Comprehensive Sign Plan $308
Bingo - Eligibility Certificate - State Regulated $50 State Regulated Letter of Public Convenience & Necessity $2,744
Sign Exception Process $4,156
Shopping Cart Retrieval Fee $25 CHMC C50-914
Excessive Cart Impound per Occurrence (3x's in 6 months) $50 Stated Regulated BPC 22435.7 Technology Fee 4% of Planning & Business License Fees
SB1186/AB1379 Disability Access & Educate Fee $4 State Regulated 5 ITEM 8
Agenda Packet Page 232
Fee Type Rate Footnotes
https://leginfo.legislature.ca.gov/faces/billTextClient.xhtml?bill_id=201720180AB1379 General Business License $100
General Business License Late Fee-Municipal Code Sec. 22-84 $25 Municipal Code 22-84 General Business License Renewal $77
Special Business License $259
Special Business License Renewal $179
Massage Business License $224
Massage Business License Renewal $224
Massage Establishment License $453
Massage Establishment Renewal $263
ENGINEERING FEES
Agreements - Deferral, Stormwater Vault/Access, Right of Way/Easement Abandonment, Reimbursement $1,263 Deposit & Actual Cost Encroachment Permit - Residential Frontage (Driveway/ C, G & SW) $520 Flat Fee Encroachment Permit - Multi-Family/ Commercial Frontage (Driveway, C, G, SW Replacement, and ADA Ramp Replacement)
$1,372 < 45 linear ft or
200 sq ft;
$1,944 ≥ 45 linear ft or 200 sq ft
Deposit & Actual Cost
Encroachment Permit - Minor $273 Flat Fee
Encroachment Permit - Utility Standard $1,717 Deposit & Actual Cost Encroachment Permit - Monitoring Wells, Initial and Release Initial $1,186 Flat Fee
Monitoring $189 Flat Fee
Destruction $540 Flat Fee
Encroachment Permit - Blanket Permit
Tier 1 $5,508 Deposit & Actual Cost
Tier 2 $16,525 Deposit & Actual Cost
Tier 3 $44,066 Deposit & Actual Cost
Crack Seal Fee $2 Per Linear Foot
Mapping - Certificate of Compliance $1,133 Deposit & Actual Cost Mapping - Lot Line Adjustment (LLA) $1,717 Deposit & Actual Cost Mapping - Parcel Map Check, <4 Lots $5,718 Deposit & Actual Cost Mapping - Subdivision Map Check, 5-25 Lots $5,718 Deposit & Actual Cost Mapping - Subdivision Map Check, 26+ Lots $11,435 Deposit & Actual Cost Miscellaneous - Maintenance Assessment District Set Up $6,862 Deposit & Actual Cost Technology Fee 4% of Encroachment and Plan-Check Fees
Transportation Permit - Single Trip - State Regulated state regulated State Regulated Transportation Permit - Annual - State Regulated state regulated State Regulated Off/On-Site Improvement Fees
Plan Check
$0-$100,000 Valuation
Base Fee $2,859 Deposit & Actual Cost
Each $1,000 or fraction thereof $46
$100,001-$1,000,000 Valuation
First $100,000 $7,433 Deposit & Actual Cost
Each additional $1,000 or fraction thereof $43
Over $1,000,000 Valuation
First $1,000,000 $46,543 Deposit & Actual Cost
Each additional $1,000 or fraction thereof $36
Inspection
$0-$100,000 Valuation
Base Fee $3,430 Deposit & Actual Cost
Each $1,000 or fraction thereof $57
$100,001-$1,000,000 Valuation
First $100,000 $9,148 Deposit & Actual Cost
Each additional $1,000 or fraction thereof $56
Over $1,000,000 Valuation
First $1,000,000 $59,063 Deposit & Actual Cost
Each additional $1,000 or fraction thereof $53
FACILITIES FEES
$4 State Regulated
6 ITEM 8
Agenda Packet Page 233
Fee Type Rate Footnotes
COMMUNITY CENTER
Event Packages
Small Event (8 Hours Min) - South Flex Rooms or 1/3 Hall w/ Kitchen A or B $201/$229 $1,400 Deposit Medium Event (8 Hours Min) - 2/3 Hall w/ Kitchen A or B $257/$315 $2,400 Deposit Large Event (8 Hours Min) - Full Community Hall w/ Full Kitchen $287/$343 $2,800 Deposit Fundraising Large Package (10 Hours Min) - Full Hall, South Flex Rooms, East Flex Rooms, w/ Full Kitchen Use $374/$486 $5,200 Deposit Fundraising Small Package (10 Hours Min) - 2/3 Hall, South Flex Rooms, w/ Kitchen A or B $222/$287 $2,800 Deposit Room Rentals
South Flex Rooms (4 Hour Min)
Rooms A, B, and C $114/$143 $800 Deposit
Rooms A or B and C $92/$114 $600 Deposit
Room B or C $69/$92 $400 Deposit
North Flex Rooms (2 Hour Min)
Rooms A and B $92/$114 $600 Deposit
Room A or B $46/$69 $350 Deposit
East Flex Rooms (2 Hour Min)
Rooms A, B, C, and D $137/$172 $800 Deposit
Room A, B, C, or D $40/$51 $200 Deposit
Community Senior Center (2 Hour Min) - Center/Lounge/Patio - Available Mon-Fri after 5pm and Weekends $131/$143 $400 Deposit Community Hall (8 Hour Min)
Full Hall $251/$315 $2,000 Deposit
2/3 Hall $172/$229 $1,400 Deposit
1/3 Hall $143/$172 $800 Deposit
Catering Kitchen (2 Hour Min)
Full Kitchen $97/$131 $2,000 Deposit
Kitchen A or B $81/$114 $1,000 Deposit
Pre-Function and Reception Hall (6 Hour Minimum) $143/$160 $400 Deposit Catering Fees - Non-Approved Caterer $456 $700 Deposit
Audio Visual
Use Fee $114
Consultation Fee $58
Projector $108
Microphone/Lavaliere $29
Stage $58
Portable Bar $86
Dance Floor $29
SYLVAN CENTER
Service Club, Organization, Non-Profit Recurring Meetings $86 $500 Deposit One-Time Use (8 Hour Max) $97 $500 Deposit
7 ITEM 8
Agenda Packet Page 234
Printed on Recycled Paper
CITY OF CITRUS HEIGHTS
CITY COUNCIL STAFF REPORT
MEMORANDUM
DATE: February 22, 2024
TO: M
ayor and City Council Members
Ashley J. Feeney, City Manager
FR
OM: Susan Talwar, Administrative Services Director
Alberto Preciado, Finance Manager
SU
BJECT: Fiscal Year 2023-24 Mid-Year Budget Adjustment and Financial Forecast Update
Summary and Recommendation
St
aff recommends the City Council review the General Fund revenues and expenditures for the first seven months of Fiscal Year 2023-24 and the updated Ten-Year Financial Forecast and adopt Resolution No. 2024-___ approving amendments to the Fiscal Year 2023-24 Budget.
Fiscal Impact
The
proposed budget amendments will increase General Fund revenue appropriations by $709,693 with $128,200 adjustments to net General Fund expenditure appropriations to reflect updated projections for the 2023-24 fiscal year.
Background and Analysis
FISCAL YEAR 2023-24 MID-YEAR BUDGET REVIEW
The City’s budget for Fiscal Years 2023-24 and 2024-25 was adopted by the City Council on May 25, 2023. The Fiscal Year 2023-24 budget (excluding ARPA fund 101) for all City funds anticipated revenue of $69.5 million and expenditures of $66.1 million. As of January 31, 2024, $21.8 million (31.35 percent) of the budgeted revenue have been received and $32.3 million (48.9 percent) of the budgeted expenditures have been incurred.
The
City’s main operating fund is the General Fund. The General Fund budget for Fiscal Year 2023-24 anticipated revenue of $43.1 million to fund expenditures of $39.8 million (excluding American Rescue Plan Act funds). As of January 31, 2024, General Fund revenues totaled $10.9 million (25.4 percent of the budgeted amount). General Fund expenditures totaled $21.4 million (54.0 percent of the annual budgeted amount). General Fund expenditures exceeded General Fund revenues by $10.5 million at the end of the first seven months of the fiscal year. As the City Council has previously discussed, the General Fund operates in a deficit cash flow position during the first portion of the fiscal year due to the timing of the receipt of major sources of revenue including property tax, motor vehicle-in-lieu fees and sales tax. During this period, the ITEM 9
Agenda Packet Page 235
Subject: Fiscal Year 2023-24 Mid-Year Budget Adjustment and Financial Forecast Update Date: February 22, 2024
Printed on Recycled Paper
General Fund relies on the available fund balance and in recent years has also utilized available cash in other funds to temporarily bridge the cash shortage.
Based upon fiscal activities during the first seven months of the fiscal year and information currently available, staff is proposing adjustments to the Fiscal Year 2023-24 General Fund Budget to more closely align the budget with anticipated revenues and expenditures.
GENERAL FUND REVENUE
The Fiscal Year 2023-24 General Fund budget projected revenue of $43.1 million was based upon information available at the time the budget was developed in May 2023. Based upon actual revenue received as of January 31st and projected revenue for the remaining five months of the fiscal year, staff is recommending adjustments to the General Fund revenue budget which will increase the budgeted revenues by $709,693.
The proposed adjustments to General Fund budgeted revenue include:
Taxes and Franchises
The largest source of revenue to the General Fund is sales tax. Sales tax revenue was budgeted at $14.4 million. Based upon a combination of decreased gas prices, economic factors influencing some buying decisions and business closures, the City’s sales tax consultant has decreased the projected sales tax revenue by $510,563 to $13.9 million.
Property tax revenue was budgeted at $7.4 million mainly attributable to one-time payments and the real estate market conditions. Budgeted revenue is forecasted an increase of $50,822 to $7.45 million.
Intergovernmental Revenue
The second largest source of General Fund revenue is motor vehicle-in-lieu fees which is paid by Sacramento County in two installments – 50 percent in January and the remaining 50 percent in May of each year. The City has been notified that the Fiscal Year 2023-24 vehicle-in-lieu fee revenue will total $11,096,257 which is $69,434 more than the budgeted amount.
Investment Revenue
Continued high interest rates have resulted in an increase of $1.1 million in projected interest earnings. Interest revenue will still be higher than last fiscal year due to the earned interest on unexpended American Rescue Plan Act funds and growing General Fund Reserves.
ITEM 9
Agenda Packet Page 236
Subject: Fiscal Year 2023-24 Mid-Year Budget Adjustment and Financial Forecast Update Date: February 22, 2024
Printed on Recycled Paper
A summary of General Fund revenues through January 31, 2024, and the recommended budget adjustments is provided below:
FY 2022-23
Actual
FY 2023-24
Budget
YTD Actual
(1/31/2024)
Year-End
Projection
Projected
Over/(Under)
Budget
Budget
Adjustment
TAXES AND FRANCHISES
Property Tax 7,198,432 7,404,484 - 7,455,306 50,822 50,822 Sales and Use Tax 14,544,553 14,451,807 5,675,298 13,941,244 (510,563) (510,563) Utility Users Tax 2,974,871 2,600,000 1,384,605 2,600,000 - Franchise Fees 619,460 730,000 - 730,000 - Franchise Fees Solid Waste 773,901 650,000 374,980 650,000 - Property Transfer Tax 340,312 360,000 113,050 360,000 - Transient Occupancy Tax 88,356 90,000 29,444 90,000 - - Total Taxes and Franchises 26,539,885 26,286,291 7,577,377 25,826,550 (459,741) (459,741)
LICENSES AND PERMITS
Business License 389,410 299,520 193,679 299,520 - Building Plan Check 324,463 241,542 200,109 241,542 - Engineering Fees Private Dev 43,872 12,000 15,509 17,000 5,000 Zone Check 16,265 8,755 9,621 10,000 1,245 Building Permits 1,535,081 1,032,010 794,927 1,032,010 - Engineering Fees Utilities 103,416 140,698 65,023 140,698 - Tree Permit 1,320 1,500 1,264 1,500 - Transportation Permits 13,102 15,450 4,996 15,450 - Records Processing/Strong Motion 6,462 8,727 3,805 8,727 - Animal License 38,541 46,350 19,869 46,350 - Total Licenses and Permits 2,471,932 1,806,552 1,308,801 1,812,797 6,245 -
FINES AND FORFEITURES
Non-Sufficient Funds Penalty 184 103 140 150 47 Vehicle Fines 86,068 105,000 47,027 105,000 - Red Light Camera Fines 636,728 664,350 361,411 664,350 - Total Fines and Forfeitures 722,980 769,453 408,578 769,500 47 -
INTERGOVERNMENTAL
State Mandated Reimbursements 103,682 25,000 436 25,000 - F
ederal Grants/ Reimbursements (153,714) -
Motor Vehicle-in-Lieu Fee 10,510,268 11,026,823 11,096,257 69,434 69,434 Total Intergovernmental 10,460,236 11,051,823 436 11,121,257 69,434 69,434
USE OF MONEY
Investment Revenue 680,079 125,000 16 1,225,000 1,100,000 1,100,000 Total Use of Money 680,079 125,000 16 1,225,000 1,100,000 1,100,000
CHARGES FOR SERVICES
Filing / Copies 5,353 5,765 4,453 5,765 - Product Sales 1,896 2,060 1,070 2,060 - Lease Payments 337,238 299,737 197,371 299,737 - Administrative Fees 32,748 37,596 10,930 37,596 - Police - Reimbursement Contract Overtime 142,163 103,000 68,387 103,000 - Livescan Fees 189 191 - False Alarm/Alarm Permit Fees 7,395 60,000 26,622 60,000 - Vehicle Release / Towing 70,112 82,230 43,028 82,230 - Community Center Rentals 406,506 426,320 237,797 426,320 - Planning Fees 159,583 90,950 31,808 90,950 - Animal Non-Compliance/Boarding Fees 5,150 - 5,150 - Animal Surrender Fees 6,309 2,060 2,094 2,300 240 Total Charges for Services 1,169,492 1,114,868 623,751 1,115,108 240 -
CONTRIBUTIONS
Donations 28,380 5,000 7,920 7,920 2,920 Developer Contributions
Total Contributions 28,380 5,000 7,920 7,920 2,920 - OTHER
Miscellaneous Revenue 228,873 15,277 9,375 15,277 - Reimbursement Revenue 175,544 18,652 26,253 28,000 9,348 Internal Service Fund Charges 1,483,513 1,546,995 808,954 1,546,995 - Cash Over/Short 1 -
Recovery of Labor & Benefits 295,409 283,180 115,264 283,180 - Temp Disability Recovery 173,339 103,000
37,161 103,000 -
Restitution/Public Property Damage Recovery 50,131 5,000 32,892 35,000 30,000 Police Department Sales 1,311 6,180 2,523 6,180 - Transfers In 390,574 - - - Total Other 2,798,695 1,978,284 1,032,422 2,017,632 39,348 - Total General Fund Revenue 44,871,679$ 43,137,271$ 10,959,301$ 43,895,764$ 758,493$ 709,693$
CITY OF CITRUS HEIGHTS
FY 2023-24 General Fund Revenue
As of January 31, 2024
ITEM 9
Agenda Packet Page 237
Subject: Fiscal Year 2023-24 Mid-Year Budget Adjustment and Financial Forecast Update Date: February 22, 2024
Printed on Recycled Paper
GENERAL FUND EXPENDITURES
The Fiscal Year 2023-24 budget includes General Fund expenditure appropriations of $39.8 million, with $21.5 million (54 percent) expended as of January 31, 2024. It is recommended that the City Council consider the following adjustments to the General Fund expenditure appropriations with $128,200 adjustment to net expenditures:
Police Department
It is recommended that the Police Department budget increase by $120,200 to fund higher than anticipated costs. These costs are related to the following:
POST Training – The training is typically reimbursed from the State; however, we are receiving the reimbursements at a slower rate and expenditures are projected to go over budget by approximately $12,000.
Recruit Academy – There has been an increase this year to six recruits from four and two dropped out. The increase in academy attendees and the increase in tuition costs require an adjustment of $17,000.
Booking Fees – These fees are increased annually and charged in excess of the agency’s three- year average of non-felony bookings. With bookings increasing, we are seeing significant charges and anticipate seeing this for another year or two. The increase to the budget would be $27,800.
Towing – Towing and storage of evidence vehicles is driving the costs up with a projected increase in budget of $25,000. The District Attorney’s Office has a new process in place to try and limit the amount of time a vehicle is stored.
Software Support – As with much of the other software costs, annual software came in $7,000 higher than anticipated.
Reimbursable Expense – This expenditure account is offset by revenue account for expenses such as vehicle stipend (reimbursed by Task Force) and sexual assault exam (reimbursed by the state). While there is no net fiscal impact, a budget amendment of $18,000 to the expenditure account would cover the reflection of the revenue impact.
K9 – Increase of $13,400 in expenditures inclusive of the cost of an unforeseen medical issue for one of the canines.
Administrative Services Department
Education Reimbursement – The education reimbursement program is to encourage staff to expand on their education related to their job classification. The budget for this reimbursement has been exhausted and an additional $8,000 to continue to assist staff in professional development is requested.
ITEM 9
Agenda Packet Page 238
Subject: Fiscal Year 2023-24 Mid-Year Budget Adjustment and Financial Forecast Update Date: February 22, 2024
Printed on Recycled Paper
A summary of General Fund expenditures as of January 31, 2024 and the recommended budget adjustment is provided below:
American Rescue Plan Act Funds
The City received American Rescue Plan Act (ARPA) funds in the amount of $15,676,972.
These funds were deposited into a sub-account of the General Fund so that the expenditure of
CITY OF CITRUS HEIGHTS
Fiscal Year 2023-24 General Fund Expenditures By Department As of January 31, 2024
FY 2022-23
Actual
FY 2023-24
Budget
YTD Actual
(1/31/24)
Year-End
Projection
Projected
Over/(Under)
Budget
Budget
Adjustment
City Council 144,777 160,165 75,826 160,165 - City Manager 503,310 520,335 231,272 520,335 Economic Development 574,264 1,010,580 546,453 1,010,580 - City Attorney 278,121 327,800 96,749 327,800 - City Clerk 266,906 258,538 151,154 258,538 - Elections 45,231 - - - - Human Resources 586,146 729,712 293,233 737,712 8,000 8,000 Information Services 1,032,187 1,602,947 1,124,506 1,602,947 - Risk Management 2,145,413 2,640,797 1,574,801 2,640,797 - Finance 933,473 957,510 552,944 957,510 - Non Departmental 2,590,181 2,925,900 2,021,610 2,925,900 - Police 17,411,170 21,873,255 10,714,565 21,993,455 120,200 120,200 Animal Control 575,203 667,681 339,334 667,681 - Community Events 199,762 330,108 125,985 330,108 - Community Center Operations 628,229 696,193 450,614 696,193 - Sylvan Community Center 19,318 20,430 7,732 20,430 - Sayonara Community Center 16,070 17,530 5,109 17,530 - Housing 96,363 100,333 92,265 100,333 - Planning 548,499 517,158 273,345 517,158 - Building Inspection 1,007,947 994,579 533,403 994,579 - Engineering 753,246 637,363 377,715 637,363 - Facility Management - City Hall 395,865 571,634 244,903 571,634 - Facility Management - Police Bldg. 311,256 265,260 144,709 265,260 - Fleet Management 162,953 834,540 396,105 834,540 - Planning Commission 9,951 12,700 350 12,700 - H
istory & Arts Commission 15,375 20,000 - 20,000 - Transfer Out 1,197,000 1,110,000 1,110,000 1,110,000 - Subtotal General Fund Expenditures 32,448,216$ 39,803,048$ 21,484,682$ 39,931,248$ 128,200$ 128,200$ ITEM 9
Agenda Packet Page 239
Subject: Fiscal Year 2023-24 Mid-Year Budget Adjustment and Financial Forecast Update Date: February 22, 2024
Printed on Recycled Paper
ARPA funds could be properly tracked for reporting and audit purposes. To date, $14,047,340 ARPA funds have been committed. A summary of ARPA funds as of January 31, 2024 with remaining balance is below.
TEN YEAR FINANCIAL FORECAST
As a strategic fiscal planning tool, the City maintains a long-term financial forecast. Because this forecast is based upon data currently available, it is updated periodically to reflect new information regarding anticipated future revenues and expenditures. The financial forecast covers a ten -year period for the City’s General Fund. The City C ouncil last reviewed the Ten -Year Financial Forecast on September 28, 2023. The Ten-Year Financial Forecast has been updated and includes the following changes:
- Fiscal Year 2022-23 – Year-end audited revenue and expenditures - Fiscal Year 2023-24 - To reflect the Mid-Year budget projections.
Total Award 15,676,972$
Commited
6/24/2021 Rehire Public Safety staff to pre-pandemic levels FY 21/22 2,541,434$ 6/24/2021 Rehire Public Safety staff to pre-pandemic levels FY 22/23 2,811,775$ 1/13/2022 Small Business COVID Recovery Grant 320,000$
6/23/2022 Beautification Crew Pilot Program + 875,000$
6/23/2022 Police Fleet Vehicles & Equipment 1,400,000$
6/23/2022 Public Safety Communications Center Critical Needs 600,000$ 6/23/2022 Block Party Trailer - Economic Development+ 50,000$ 9/22/2022 Community Projects Grant Program**+ 50,000$
10/27/2022 I.T. Critical, Major Projects; Execute Contract Tyler Technologies+ 1,198,350$ 12/8/2022 Infrastructure Financing Strategies for Sunrise Tomorrow+ 40,000$ 1/26/2023 Patriotic Event+ 80,000$
2/23/2023 Cares Commuinity Pride and Cleanliness Campaign+ 47,000$ 3/23/2023 Business Attraction Incentive Program**+ 1,000,000$ 4/27/2023 Sound Wall Beautification+ 155,000$
5/11/2023 Proposed Grant Strategy+ 60,000$
6/8/2023 Community Project Grant Round 2 **+ 22,400$
7/1/2023 Public Safety Positions FY 23/24 (includes Booking Officers) 2,396,381$ 7/1/2023 FY23/24 Fleet Replacement 400,000$
\
Approved committed funds 14,047,340$
+ City Council Strategic Objective
* dependent on successful award of grant
** dependent on program subscription
ARPA Approved Committed Funds
ITEM 9
Agenda Packet Page 240
Subject: Fiscal Year 2023-24 Mid-Year Budget Adjustment and Financial Forecast Update Date: February 22, 2024
Printed on Recycled Paper
A summary of the Ten-Year Financial Forecast is provided below. A more detailed version is attached to this report.
The information on Fiscal Year 2023-24 General Fund Mid-Year budget analysis and the updated Ten-Year Financial Forecast was reviewed with the Finance and Administration Committee on February 16, 2024.
Attachments
1. Resolution
2. Ten Year Financial Forecast
General Fund Ten Year Financial Forecast
With Partial Street Funding
2/6/2024
FY 2021-22 FY 2022-23 FY 2023-24 FY 2023-24 FY 2024-25 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30 FY 2030-31 FY 2031-32 Actual Actual Budget Jan Forecast Budget
Amended
Budget Projected Projected Projected Projected Projected Projected Projected Beginning Reserve Balance (Unassigned/Committed) 8,419,923 11,932,391 24,355,857 24,355,857 25,116,755 25,116,755 21,615,448 18,621,218 16,325,568 14,724,674 13,658,643 13,119,549 12,992,798 TOTAL REVENUE 36,889,329 44,871,679 43,137,271 43,895,764 44,609,022 44,054,277 45,655,290 47,318,338 49,000,255 50,545,517 52,106,647 53,617,547 55,290,900 TOTAL OPERATING EXPENDITURES 33,665,777 32,448,213 39,803,048 39,931,248 41,299,430 43,555,584 44,649,520 45,613,988 46,601,150 47,611,548 48,645,741 49,744,298 50,877,804 Net Operating Position 3,223,552 12,423,466 3,334,223 3,964,516 3,309,592 498,693 1,005,771 1,704,350 2,399,106 2,933,969 3,460,906 3,873,249 4,413,096 ARPA 2,796,381 2,796,381
STREET REPAIRS (2,000,000) (2,000,000) (4,000,000) (4,000,000) (4,000,000) (4,000,000) (4,000,000) (4,000,000) (4,000,000) (4,000,000) (4,000,000) Auburn Blvd - Phase 2 Match (4,000,000) (4,000,000) Ending Reserve Balance 11,932,391$ 24,355,857$ 24,486,462$ 25,116,755$ 24,426,347$ 21,615,448$ 18,621,218$ 16,325,568$ 14,724,674$ 13,658,643$ 13,119,549$ 12,992,798$ 13,405,894$ Minimum Reserve per City Council Policy (17%) 5,723,182$ 5,516,196$ 6,766,518$ 6,788,312$ 7,020,903$ 7,404,449$ 7,590,418$ 7,754,378$ 7,922,195$ 8,093,963$ 8,269,776$ 8,456,531$ 8,649,227$ Over(under) Reserve Target 6,209,209 18,839,661 17,719,944 18,328,443 17,405,444 14,210,998 11,030,800 8,571,191 6,802,479 5,564,680 4,849,773 4,536,267 4,756,667 City Manager Target Reserve @25% 8,416,444$ 8,112,053$ 9,950,762$ 9,982,812$ 10,324,857$ 10,888,896$ 11,162,380$ 11,403,497$ 11,650,287$ 11,902,887$ 12,161,435$ 12,436,075$ 12,719,451$ Projected Cashflow 3,515,947 16,243,804 14,535,700 15,133,943 14,101,489 10,726,552 7,458,838 4,922,071 3,074,387 1,755,756 958,114 556,723 686,443 ITEM 9
Agenda Packet Page 241
Printed on Recycled Paper
RESOLUTION NO. 2024-___
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CITRUS HEIGHTS, CALIFORNIA, APPROVING AMENDMENTS TO THE FISCAL YEAR 2023-24 BUDGET
WHEREAS, on May 25, 2023, the City Council adopted the budget for the City of Citrus Heights for Fiscal Year 2023-24; and
WHEREAS, based upon a review of revenues and expenditures, staff has recommended amendments to the Fiscal Year 2023-24 Budget; and
WHEREAS, the Finance and Administration Committee reviewed the proposed budget amendments on February 16, 2024; and
WHEREAS, the City C ouncil has reviewed information on the status of revenue s and expenditures for the 2023-24 F iscal Year which are the basis for the recommended budget amendments.
NOW, THEREFORE, BE IT RESOLVED , that the City Council of the City of Citrus Heights approves amendments to the Fiscal Year 2023-24 Budget as provided for in the attached Exhibit A.
PASSED AND ADOPTED by the City Council of the City of Citrus Heights, California, this 22th day of February 2024, by the following vote, to wit:
AYES: Council Members:
NOES: Council Members:
ABSTAIN: Council Members:
ABSENT: Council Members:
Bret Daniels, Mayor
ATTEST:
Amy Van, City Clerk
Exhibits
A. Fiscal Year 2023-24 General Fund Expenditures Recommended Budget Adjustments ITEM 9
Agenda Packet Page 242
FY 2022-23
Actual
FY 2023-24
Budget
YTD Actual
(1/31/2024)
Year-End
Projection
Projected
Over/(Under)
Budget
Budget
Adjustment
TAXES AND FRANCHISES
Property Tax 7,198,432 7,404,484 - 7,455,306 50,822 50,822 Sales and Use Tax 14,544,553 14,451,807 5,675,298 13,941,244 (510,563) (510,563) Utility Users Tax 2,974,871 2,600,000 1,384,605 2,600,000 - Franchise Fees 619,460 730,000 - 730,000 - Franchise Fees Solid Waste 773,901 650,000 374,980 650,000 - Property Transfer Tax 340,312 360,000 113,050 360,000 - Transient Occupancy Tax 88,356 90,000 29,444 90,000 - - Total Taxes and Franchises 26,539,885 26,286,291 7,577,377 25, 826,550 ( 459,741) ( 459,741)
LICENSES AND PERMITS
Business License 389,410 299,520 193,679 299,520 - Building Plan Check 324,463 241,542 200,109 241,542 - Engineering Fees Private Dev 43,872 12,000 15,509 17,000 5,000 Zone Check 16,265 8,755 9,621 10,000 1,245 Building Permits 1,535,081 1,032,010 794,927 1,032,010 - Engineering Fees Utilities 103,416 140,698 65,023 140,698 - Tree Permit 1,320 1,500 1,264 1,500 - Transportation Permits 13,102 15,450 4,996 15,450 - Records Processing/Strong Motion 6,462 8,727 3,805 8,727 - Animal License 38,541 46,350 19,869 46,350 - Total Licenses and Permits 2,471,932 1,806,552 1,308,801 1, 812,797 6, 245 -
FINES AND FORFEITURES
Non-Sufficient Funds Penalty 184 103 140 150 47 Vehicle Fines 86,068 105,000 47,027 105,000 - Red Light Camera Fines 636,728 664,350 361,411 664,350 - Total Fines and Forfeitures 722,980 769,453 408,578 769, 500 47 -
INTERGOVERNMENTAL
State Mandated Reimbursements 103,682 25,000 436 25,000 - Federal Grants/ Reimbursements (153,714) -
Motor Vehicle-in-Lieu Fee 10,510,268 11,026,823 - 11,096,257 69,434 69,434 Total Intergovernmental 10,460,236 11,051,823 436 11, 121,257 69, 434 69, 434
USE OF MONEY
Investment Revenue 680,079 125,000 16 1,225,000 1,100,000 1,100,000 Total Use of Money 680,079 125,000 16 1, 225,000 1, 100,000 1, 100,000
CHARGES FOR SERVICES
Filing / Copies 5,353 5,765 4,453 5,765 - Product Sales 1,896 2,060 1,070 2,060 - Lease Payments 337,238 299,737 197,371 299,737 - Administrative Fees 32,748 37,596 10,930 37,596 - Police - Reimbursement Contract Overtime 142,163 103,000 68,387 103,000 - Livescan Fees 189 - 191 - - False Alarm/Alarm Permit Fees 7,395 60,000 26,622 60,000 - Vehicle Release / Towing 70,112 82,230 43,028 82,230 - Community Center Rentals 406,506 426,320 237,797 426,320 - Planning Fees 159,583 90,950 31,808 90,950 - Animal Non-Compliance/Boarding Fees 5,150 - 5,150 - Animal Surrender Fees 6,309 2,060 2,094 2,300 240 Total Charges for Services 1,169,492 1,114,868 623,751 1, 115,108 240 -
CONTRIBUTIONS
Donations 28,380 5,000 7,920 7,920 2,920 Developer Contributions
Total Contributions 28,380 5,000 7,920 7, 920 2, 920 - OTHER
Miscellaneous Revenue 228,873 15,277 9,375 15,277 - Reimbursement Revenue 175,544 18,652 26,253 28,000 9,348 Internal Service Fund Charges 1,483,513 1,546,995 808,954 1,546,995 - Cash Over/Short 1 - - - - Recovery of Labor & Benefits 295,409 283,180 115,264 283,180 - Temp Disability Recovery 173,339 103,000 37,161 103,000 - Restitution/Public Property Damage Recovery 50,131 5,000 32,892 35,000 30,000 Police Department Sales 1,311 6,180 2,523 6,180 - Transfers In 390,574 - - - Total Other 2,798,695 1,978,284 1,032,422 2, 017,632 39, 348 - Total General Fund Revenue 44,871,679$ 43,137,271$ 10,959,301$ 43,895,764$ 758,493$ 709,693$
CITY OF CITRUS HEIGHTS
FY 2023-24 General Fund Revenue
As of January 31, 2024
2/13/2024 8:39 AM Draft FY 2023-24 Projection
ITEM 9
Agenda Packet Page 243
CITY OF CITRUS HEIGHTS
Fiscal Year 2023-24 General Fund Expenditures By Department As of January 31, 2024
FY 2022-23
Actual
FY 2023-24
Budget
YTD Actual
(1/31/24)
Year-End
Projection
Projected
Over/(Under)
Budget
Budget
Adjustment
City Council 144,777 160,165 75,826 160,165 - City Manager 503,310 520,335 231,272 520,335 Economic Development 574,264 1,010,580 546,453 1,010,580 - City Attorney 278,121 327,800 96,749 327,800 - City Clerk 266,906 258,538 151,154 258,538 - Elections 45,231 - - - -
Human Resources 586,146 729,712 293,233 737,712 8,000 8,000 Infor
mation Services 1,032,187 1,602,947 1,124,506 1,602,947 - Risk Management 2,145,413 2,640,797 1,574,801 2,640,797 - Finance 933,473 957,510 552,944 957,510 - Non Departmental 2,590,181 2,925,900 2,021,610 2,925,900 - Police 17,411,170 21,873,255 10,714,565 21,993,455 120,200 120,200 Anim
al Control 575,203 667,681 339,334 667,681 - Community Events 199,762 330,108 125,985 330,108 - Community Center Operations 628,229 696,193 450,614 696,193 - Sylvan Community Center 19,318 20,430 7,732 20,430 - Sayonara Community Center 16,070 17,530 5,109 17,530 - Housing 96,363 100,333 92,265 100,333 - Planning 548,499 517,158 273,345 517,158 - Building Inspection 1,007,947 994,579 533,403 994,579 - Engineering 753,246 637,363 377,715 637,363 - Facility Management - City Hall 395,865 571,634 244,903 571,634 - Facility Management - Police Bldg. 311,256 265,260 144,709 265,260 - Fleet Management 162,953 834,540 396,105 834,540 - Planning Commission 9,951 12,700 350 12,700 - History & Arts Commission 15,375 20,000 - 20,000 - Transfer Out 1,197,000 1,110,000 1,110,000 1,110,000 - Subtotal General Fund Expenditures 32,448,216$ 39,803,048$ 21,484,682$ 39,931,248$ 128,200$ 128,200$ ITEM 9
Agenda Packet Page 244
Printed on Recycled Paper
CITY OF CITRUS HEIGHTS
CITY COUNCIL STAFF REPORT
MEMORANDUM
DATE
: February 22, 2024
TO: Mayor and City Council Members
Ashley J. Feeney, City Manager
FR
OM: Susan Talwar, Administrative Services Director
Meagan Bushey, Senior Management Analyst
SU
BJECT: Second Reading – Ordinance Amending Contract between the Board of Administration of the California Public Employees’ Retirement System and the City Council of the City of Citrus Heights Summary and Recommendation
On
January 25, 2024, the City Council introduced, read by title only, and waived the first full reading of an ordinance adopting an amendment to the contract between the Board of Administration of the California Public Employees’ Retirement System and the City Council of the City of Citrus Heights.
Sta
ff recommends that the Co uncil approve Ordinance No. 2024-001, a n Ordinance of the City Council of the City of Citrus Heights Authorizing an Amendment to the Contract Between the City Council of the City of Citrus Heights and the Board of Administration of the California Public Employees’ Retirement System.
Fiscal Impact
The
additional one percent contribution by the employee, to the cost-sharing of the required employer’s retirement contribution, will result in a reduction to the City’s benefits expense account.
Background and Analysis
On S
eptember 28, 2023, the City Council of the City of Citrus Heights approved Resolution No. 2023-088 adopting the MOU with the Citrus Heights Police Officers Association and Resolution No. 2023-092, an Agreement with Unrepresented Classic Safety Members. The MOU and Agreement contained provisions for classic safety members in the 3@50 and 3@55 CalPERS retirement benefit plans to cost share a portion of the employer cost via contract amendment under Government Code 20516. Classic members will pay four percent (4%) of the employer's ITEM 10
Agenda Packet Page 245
Subject: Ordinance Amending the Contract between the Board of Administration of the California Public Employee’s Retirement System and the City Council of the City of Citrus Heights Date: February 22, 2024
Printed on Recycled Paper
share of retirement contributions to the California Public Employees’ Retirement System (CalPERS). Such contributions are above and beyond the member contribution required by the Public Employees’ Retirement Law (PERL).
Classic safety members currently pay a member contribution of twelve percent (12%) - nine percent (9%) as required by PERL and an additional three percent (3%) cost share of the employer contribution. The additional one percent (1%) will bring the total contribution paid by classic safety members to thirteen percent (13%). Implementation shall take place during the first pay period following the effective date of the contract amendment.
Attachments
1. Ordinance No. 2024-001, An Ordinance of the City Council of the City of Citrus Heights Authorizing an Amendment to the Contract Between the City Council of the City of Citrus Heights and the Board of Administration of the California Public Employees’ Retirement System
a. Exhibit: Amendment to Contract
2. Certification of Final Action of Governing Body
ITEM 10
Agenda Packet Page 246
Printed on Recycled Paper
ORDINANCE NO. 2024-001
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CITRUS HEIGHTS
AUTHORIZING AN AMENDMENT TO THE CONTRACT BETWEEN THE CITY
COUNCIL OF THE CITY OF CITRUS HEIGHTS AND THE BOARD OF
ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES’
RETIREMENT SYSTEM
The City Council of the City of Citrus Heights does ordain as follows:
SECTION 1. Amendment. That an amendment to the contract between the City Council of the City of Citrus Heights and the Board of Administration California Public Employees’ Retirement System is hereby authorized, a copy of said amendment being attached hereto, marked Exhibit A, and by such reference made a part hereof as though herein set out in full.
SECTION 2. Authorization. The Mayor of the City Council of the City of Citrus Heights is hereby authorized, empowered, and directed to execute said amendment for and on behalf of said Agency.
SECTION 5. Effective Date and Notice. This ordinance shall take effect thirty (30) days after its adoption, provided it is published in full or in summary within fifteen (15) days of its adoption, in a newspaper of general circulation published and circulated in the City of Citrus Heights.
PASSED AND ADOPTED by the City Council of the City of Citrus Heights this 22nd day of February 2024 by the following vote:
AYES: Council Members:
NOES: Council Members:
ABSENT: Council Members:
ABSTAIN: Council Members:
Bret Daniels, Mayor
ATTEST:
Amy Van, City Clerk
Exhibit A: Amendment to Contract
ITEM 10
Agenda Packet Page 247
A.
CalPERS
EXHIBIT A
California
Public Employees' Retirement System
----... •------
AMENDMENT TO CONTRACT
Between the
Board of Administration
California Public Employees' Retirement System
and the
City Council
City of Citrus Heights
-----•---------
The Board of Administration, California Public Employees' Retirement System, hereinafter referred to as Board, and the governing body of the above public agency, hereinafter referred to as Public Agency, having entered into a contract effective October 16, 1999, and witnessed October 6, 1999, and as amended effective March 16, 2004, December 16, 2005, January 13, 2008, August 17, 2008, August 14, 2011, and March 31, 2019, which provides for participation of Public Agency in said System, Board and Public Agency hereby agree as follows:
A. Paragraphs 1 through 17 are hereby stricken from said contract as executed effective March 31, 2019, and hereby replaced by the following paragraphs numbered 1 through 17 inclusive:
1 . All words and terms used herein which are defined in the Public Employees' Retirement Law shall have the meaning as defined therein unless otherwise specifically provided. "Normal retirement age" shall mean age 55 for classic local miscellaneous members, age 62 for new local miscellaneous members, age 50 for classic local safety members entering membership in the safety classification on or prior to August 14, 2011, age 55 for classic local safety members entering membership for the first time in the safety classification after August 14, 2011, and age 57 for new local safety members.
ITEM 10
Agenda Packet Page 248
ITEM 10
Agenda Packet Page 249
ITEM 10
Agenda Packet Page 250
ITEM 10
Agenda Packet Page 251
ITEM 10
Agenda Packet Page 252
ITEM 10
Agenda Packet Page 253