Cloverdale City Council
February 9, 2022

124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net
Members of the City Council may parcipate in the meeng via Zoom consistent with the provisions of Assembly Bill 361, which amended the Brown Act.

CLOSED SESSION: 5:00 p.m.

IMPORTANT:

THIS PORTION OF THE MEETING WILL NOT BE PHYSICALLY OPEN TO THE PUBLIC. THE ZOOM LINK IS AVAILABLE BELOW.

PUBLIC BUSINESS - OPEN SESSION: 6:00 p.m.

IMPORTANT:

THIS MEETING WILL BE OPEN TO THE PUBLIC AND AVAILABLE VIA ZOOM. IN-PERSON ATTENDEES WILL BE REQUIRED TO WEAR MASKS. THE ZOOM LINK IS AVAILABLE BELOW.

To Participate in the meeting please use the link: https://us02web.zoom.us/j/88648416804? pwd=QjFHTkt1TGIwMVN4V1lQR0FLRmw1UT09
Meeting ID: 886 4841 6804
Passcode: 551890
Telephone Dial by your location 1-(669) 900-6833 and entering the meeting ID.

Public Business Session Participation is welcome in-person at the Cloverdale Performing Arts Center, 209 N. Cloverdale Blvd., or through the use of Zoom at link above.

Viewing of meeting - Public Session: Regular City Council meetings are streamed via live webcast on YouTube at: http://bit.ly/2R@Odm4 on day and time of meetings.

The Cloverdale City Council welcomes you to its mee4ngs that are typically scheduled for the 2nd and 4th Wednesday of the month. Your interest and par4cipa4on are encouraged and appreciated.

Please silence all pagers, cellular telephones and other communica4ons devices upon entering the meeting.

AGENDA

REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE COMMUNITY

DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS
WEDNESDAY, FEBRUARY 9, 2022

CLOVERDALE PERFORMING ART CENTER
209 N. CLOVERDALE BOULEVARD, CLOVERDALE, CA 95425
1 PUBLIC COMMENT: ADDRESSING THE CITY COUNCIL
Public Comments may be made through the use of Zoom or sent by email to [email protected]. Emailed comments will become part of the record and viewable online and in the City Clerk’s Office. Please refer to the end of the agenda for further instruction.

CLOSED SESSION
OPENING: CLOSED SESSION - 5:00 p.m.

Call to Order
Roll Call: Mayor Lands, Vice Mayor Wolter, Councilmembers: Bagby, Cruz, Palla Agenda Review: Closed Session (Changes and/or Deletions) PUBLIC COMMENTS ON CLOSED SESSION AGENDA: Prior to adjournment into Closed Session, the public may speak on items to be addressed in Closed Session.

RECESS TO CLOSED SESSION:

1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Pursuant to Government Code Sec4on 54957) Title: City Attorney.

2. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Pursuant to Government Code Sec4on 54957) Title: City Manager.

A. OPENING PUBLIC SESSION – 6:00 p.m.

Please click the link below to join the webinar: https://us02web.zoom.us/j/88648416804? pwd=QjFHTkt1TGIwMVN4V1lQR0FLRmw1UT09
Call to Order
Pledge of Allegiance
Roll Call:

Mayor Lands
Vice Mayor Wolter
Councilmember Bagby
Councilmember Cruz
Councilmember Palla
Report Out of Closed Session - Actions Taken
Conflict of Interest Declaration
Agenda Review – Regular Session (Changes and/or Deletions) B. PUBLIC COMMENTS: Any person wishing to speak to the City Council on any item not listed on the agenda may do so at this 4me. Members of the public have the right to speak on any item on the Council Agenda at the 4me the item comes up for consideration. Pursuant to the Brown Act, the City Council is not allowed to consider issues or take action on any item not listed on the agenda. Per City Council Policy, three minutes are typically allotted to each speaker.

C. PROCLAMATIONS/PRESENTATIONS: (10 Minutes)
2 C.1 Student Liaison Report.

Recommended Action(s):

Receive a report form Guadalupe Nunez, Student Liaison.

C.2 Proclamation Declaring February 2022 Black History Month in Cloverdale.

Recommended Action(s):

Proclama4on of the City Council of the City of Cloverdale Declaring February 2022 Black History Month in Cloverdale.

D. CONSENT CALENDAR: All items under Consent Calendar will be considered together by one ac4on of the City Council unless any Councilmember or member of the public requests that an item be removed and considered separately.

D.1 A Resolution of the City Council of the City of Cloverdale Authorizing Continued Remote Teleconference Meetings of the City in Compliance with Assembly Bill 361.

Recommended Action(s):

Adopt the Resolu4on 4tled "A Resolu4on of the City Council of the City of Cloverdale Authorizing Con4nued Remote Teleconference Mee4ngs of the City in Compliance with Assembly Bill 361.

D.2 Minutes of the January 26, 2022 City Council Meeting.

Recommended Action(s):

Approve the Minutes of the January 26, 2022 City Council Meeting.

D.3 Approve a budget amendment and update project budget for the Fourth Street Reconstruction Project and authorize the City Manager to approve anticipated change order(s) and execute a contract with Coastland Civil Engineering for construction management services.

Recommended Action(s):

Adopt a Resolu4on en4tled, "A Resolu4on of the City Council of the City of Cloverdale Approving a budget amendment in the amount of $188,859.50. establishing an updated project budget in the amount of $632,527.5, approving a professional services agreement with Coastland Civil Engineering for Project Management in the amount of $87,179 and authorizing the City Manager to execute an4cipated change order(s) and agreement C.2 Proclamation Declaring February 2022 Black History Month.pdf D.1 Staff Report - Teleconference to Ensure Safe Public Participation.pdf D.2 Resolution - Teleconference to Ensure Safe Public Participation.pdf D.2 Draft Minutes CC Meeting of 01-26-2022 with Exhibits.pdf 3 necessary to carry out the Fourth Street Reconstruc4on Project within the approved project budget."
D.4 Appointing the Engineer of Work for the 2022 Update of the City of Cloverdale's Watershed Sanitary Survey.

Recommended Action(s):

Adopt a resolu4on 4tled, "A Resolu4on of the City Council of the City of Cloverdale appoin4ng Water Resources Engineering, Inc. as the Engineer of Work for the 2022 Update of the City of Cloverdale's Watershed Sanitary Survey (Pursuant to California Code of Regulations Title 22 Surface Water Treatment Requirements)." D.5 Funding Agreement with the Cloverdale Multipurpose Center.

Recommended Action(s):

Adopt a Resolu4on 4tled, “A Resolu4on of the City Council of the City of Cloverdale approving a Funding Agreement with the Cloverdale Senior Mul4purpose Center in an amount not to exceed Forty Thousand Dollars ($40,000) and authorizing the City Manager to execute said agreement in a form approved by the City Attorney”.

D.6 Appointment to the North Council seat on the Sonoma County Continuum of Care Board.

Recommended Action(s):

Approve the appointment of S Stephen Sotomayor, the City of Healdsburg’s Housing Administrator to the North County seat on the Sonoma County Con4nuum of Care Board and Windsor Town Councilmember Esther Lemus as an alternate.

CC Agenda Report - Fourth Street Reconstruction Project_February 9 2022.pdf Attachment 1 -Reso 047-2021 Awarding Fourth Street Reconstruction Project to REGE Construction.pdf
Attachment 1 Reso Exhibit A - Budget Amendment Form.pdf Attachment 2 - CC_Resolution-Fourth Street Reconstruction project Budget Amendment_02.09.2022.pdf
Attachment 3 - Rege Construction Water Lateral Proposal.pdf Attachment 4 - Rege Construction sewer proposal.pdf
Attachment 5 - Cloverdale_4th Street Rehab_CM and Insp.pdf CC Agenda Report - Appointing Engineer of Work for 2022 Watershed Sanitary Survey Update.pdf
Attachment 1 - Resolution Appointing WRE for 2022 Watershed Sanitary Survey Update.pdf
Attachment 2 - Sanitary Survey 2022 Update Engineering Proposal.pdf CC Agenda Report - 2021 Agreement with Senior Center_02.09.2022.pdf CC Resolution - Authorizing Funding Agreement with Cloverdale Senior Center FY 2021- 22_02.09.2022.pdf
Exhbit A - City of Cloverdale funding request for Fy 2021-22.pdf CC Agenda Report - Continuum of Care Appointment.pdf
4 D.7 Minor Construction Agreement with Knight's Electric for electrical services at the City of Cloverdale Wastewater Treatment Plant.

Recommended Action(s):

Adopt a Resolu4on en4tled, "A Resolu4on of the City Council of the City of Cloverdale approving an agreement with Knight’s Electric in the amount of $34,449.00 for replacement of a 400-amp panel at the City’s Wastewater Treatment Plant and authorizing the City Manager to execute said agreement."
D.8 Amend the Fiscal Year 2021-22 budget to include project management and the purchase of a prefabricated restroom for the Cloverdale City Plaza.

Recommended Action(s):

Considera4on and Adop4on of a Resolu4on Amending the FY 2021-22 Budget and Authorizing the City Manager to execute a contract with Moe Engineering for project management and to purchase a prefabricated restroom facility.

E. COMMUNICATIONS: Council may discuss at this time written communications sent to Councilmembers since the last council meeting. Written communications to be discussed will be listed below, if any.

F. PUBLIC HEARING: Public Hearing items will begin at the 4me shown, or as close thereaOer as possible, to allow for completion of the item.

F.1 Appeal of Planning Commission approval of a Major Design Review, Lot Line Adjustment and Plot Plan Review for the Alexander Valley Apartments affordable housing project located at 400 Asti Road.

Recommended Action(s):

1. Conduct public hearing for the appeal and adopt a Resolu4on ( AHachment 1 and 2) denying the appeal and upholding the Planning Commission approval of a Major Design Review, Lot Line Adjustment and Plot Plan Review (DR PP LLA 002-2021) for the Alexander Valley Apartments located at 400 Asti Road.

2. Direct Staff to return with op4ons for improving pedestrian safety on and around As4 Road.

CoC_Letter of Interest_Sotomayor.pdf
CC Agenda Report - Electrical Panel Replacment at the Wastewater Treatment Plant_February 9 2022 copy.pdf
Attachment 1 - CC_Resolution- Knights Electric electrical panel replacement_02.09.2022.pdf
Attachment 2 Knights Electric Inc._City of Cloverdale Rev-1 400A Panel Upgrade_01072022.pdf
CC Agenda Report Restroom 2_9_22.pdf
Attachment 1 Resolution - Restroom.pdf
Attachment 2 Estimated Level of Effort - Plaza Bathroom.pdf Attachment 3 Budget Amendment Form - Plaza Restroom.pdf CC Agenda Report - AVA Appeal_CC_02_09_22V2.pdf
Attachment 1 - CC Reso AVA DR PP Appeal.pdf
5 G. NEW BUSINESS:

H. SUBCOMMITTEE ITEMS:

Finance, Administration & Police
Next Meeting - March 7, 2022 at 1:30 p.m.

Planning & Sustainability
Next Meeting - February 15, 2022 at 1:30 p.m.

Public Works & Facilities
Next Meeting - February 22, 2022 at 1:30 p.m.

Joint City/Cloverdale Fire District
Next Meeting - February 14, 2022 at 5:30 p.m.

Joint City/Cloverdale Unified School District
Next Meeting - March 21, 2022 at 4:30 p.m.

Homelessness Community Advisory Group
Next Meeting - March 8, 2022 at 1:30 p.m.

I. SUBCOMMITTEE REPORTS: (Verbal reports only)
J. COUNCIL REPORTS: (Verbal reports only)
K. INFORMATIONAL REPORTS:

L. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION:

M. CITY MANAGER/CITY ATTORNEY REPORT(S):

N. STATUS UPDATE ON CURRENT IMPACTS TO WATER SUPPLY: (Verbal report) N.1 Memo on Russian River Drought Response dated February 1, 2022 - Pending Voluntary Water Conservation Agreement.

O. STATUS UPDATE ON CURRENT EMERGENCY: Discussion and possible direction related to COVID-19.

Attachment 2 AVA_Appeal_1_20_22.pdf
Attachment 3- Location-Site Map.pdf
Attachment 4 - Architectural Set.pdf
Attachment 5 - Categorical Exemption Memo 10.21.pdf
Attachment 6 Agenda Report - PC staff report AVA.pdf
Attachment 7a - Generation Housing letter.pdf
Attachment 7b - CUSD letter.pdf
Attachment 7c St Angelo Email Re_ Alexander Valley Apartments.pdf Attachment 7d - HCD Cloverdale TA letter_1-4-2022.pdf
Attachment 7e - CloverdalePlanningComm.HCFLetterOfSupport.pdf Attachment 7f - Comm. Alliance with Family Farmers ltr of support 1.5.22.pdf Attachment 7g LFS_Alex_Valley_Apts.pdf
Attachment 8 Alexander Valley Apartments FINAL PRESENTATION.pdf N.1 Memo to City Council.pdf
6 P. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS:

Q. ADJOURNMENT: The next regular mee4ng of the City Council and Cloverdale Community Development Successor Agency is scheduled for . Public Business Session at 6:00 p.m. (at the Cloverdale Performing Arts Center 209 N. Cloverdale Blvd., Cloverdale, CA 95425, and by teleconference).

CERTIFICATE OF POSTING
I, Jill Garibaldi, City Clerk, do hereby declare under penalty of perjury that the foregoing agenda was posted on 1) the outdoor bulletin board at City Hall, 124 N. Cloverdale Blvd., Cloverdale, CA 95425, and 2) Cloverdale Performing Arts Center,209 N. Cloverdale Blvd., Cloverdale, CA 95425; and made available for public review prior to or at 5:00 p.m., on or before the 3rd day of February, 2022.

Date posted: Time posted:

Signature City Clerk:

IMPORTANT NOTICE REGARDING THIS CITY COUNCIL MEETING BELOW Public AHendees - When asked to do so by the mayor, those wishing to address the City Council are asked to step up to the podium, speak directly into the microphone so everyone in the audience can hear and for your comments to be recorded into the official record. State your name and City of Residence for the record.

Zoom Attendees will be muted un4l they are called upon for Public Comment. To make a public comment, use the “raise hand” icon on your smart device or desktop computer, or dial *9 if you are using just your telephone.

Please listen carefully for the Mayor or City Clerk to address you by name (or phone number) and for the audible Zoom no4fica4on that you have been unmuted. Once you begin your public comment, your three (3) minutes will begin. Instructions for using Zoom available at: https://bit.ly/2A8Mx4M.

If you would prefer to submit public comment in wri4ng, please email your comments to [email protected]. If you are commen4ng on a specific agenda item or items, please state the agenda item number(s) in the subject line of the email. All comments received via email will be provided to the City Council in writing and included as a part of the record of the meeting.

OTHER IMPORTANT NOTICES REGARDING THE CITY COUNCIL MEETING DISABLED OR SPECIAL NEEDS ACCOMMODATION: In compliance with the Americans with Disabili4es Act, if you need assistance to aTend or par4cipa4on in a City Council mee4ng, please contact the City Clerk's office at 894-2521.

No4fica4on at least 72 hours prior to the mee4ng will assist the City Clerk in assuring those reasonable accommodations are made to provide accessibility to the meeting.

AB343 REQUIREMENTS: Any wri4ngs or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspec4on in the City Hall offices located at 124 N. Cloverdale Blvd., Cloverdale, CA 95425 during normal business hours.

WAIVER WARNING: If you challenge decisions/direc4ons of the City Council in court, you may be limited to raising only those issues you or someone else raised at public hearings described in this agenda, or in wriTen correspondence delivered to the City of Cloverdale, or prior to, the public hearing.

TRANSCRIPTIONS: The City does not transcribe its proceedings. Anyone who desires a verbal record of this mee4ng should arrange for an aTendant by a court reporter or for other acceptable means of recording. Such arrangement will be at the sole expense of the individual reques4ng the recorda4on. Ques4on about this agenda should be directed to City Hall at 707-894-2521.
7 The City of Cloverdale thanks you in advance for taking all precautions to prevent spreading COVID-19. 8 A PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE DECLARING FEBRUARY 2022 BLACK HISTORY MONTH IN CLOVERDALE WHEREAS, During Black History Month, we celebrate the many achievements and contributions made by African Americans to our economic, cultural, spiritual, and political development; and WHEREAS, Black History Month grew out of the establishment, in 1926, of Negro History Week by Carter G.

Woodson and the Association for the Study of African American Life and History, an organization dedicated to researching and promoting achievements by Black Americans and other peoples of African descent. ; and WHEREAS, the Association for the Study of African American Life and History (ASALH), the group sponsored a national Negro History week in 1926, choosing the second week of February to coincide with the birthdays of Abraham Lincoln and Frederick Douglass. The event inspired schools and communities nationwide to organize local celebrations, establish history clubs and host performances and lectures becoming a month-long celebration in 1976; and WHEREAS, Black History Month honors the contributions of African Americans to U.S. history. Among prominent figures are Madam C.J. Walker, who was the first U.S. woman to become a self-made millionaire; George Washington Carver, who derived nearly 300 products from the peanut; Rosa Parks, who sparked the Montgomery Bus Boycott and galvanized the civil rights movement; and Shirley Chisholm, who was the first African American woman elected to the U.S. House of Representatives; and WHEREAS, the theme for Black History Month in 2022 is “Black Health and Wellness”. Issues pertaining to this theme range from the high maternal mortality rate among Black mothers to the generational wealth gap to barriers to mental health to housing; and
WHEREAS, the observance of Black History Month calls our attention to the continued need to battle racism and build a society that lives up to its democratic ideals; and WHEREAS, the City of Cloverdale continues to work toward becoming an inclusive community in which all citizens—past, present, and future—are respected and recognized for their contributions and potential contributions to our community, the state, the country, and the world; and WHEREAS, the City of Cloverdale is proud to honor the history and contributions of African Americans in our community, throughout our state, and nation.

NOW, THEREFORE, BE IT PROCLAIMED that the City Council of the City of Cloverdale does hereby declare February 2022 as Black History Month in Cloverdale and encourages all citizens to celebrate our diverse heritage and culture and continue our efforts to create a world that is more just, peaceful, and prosperous for all.

Dated: February 9, 2022
SO ORDERED:
_____________________________
Todd Lands, Mayor
9 City Council/Successor Agency
Agenda Item Summary Agenda Item:

Meeting Date:

D.1
February 9, 2022
Agenda Section:

Consent
Staff Contact:

Jose M. Sanchez, City Attorney
Agenda Item Title:

A Resolution of the City Council of the City of Cloverdale Authorizing Continued Remote Teleconference Meetings of the City in Compliance with Assembly Bill 361 ________________________________________________________________________________________ Recommended Council Action(s):

Adopt the Resolution.
________________________________________________________________________________________ Background:

All meetings of the City Council and the City’s other legislative bodies are open and public, as required by the Ralph M. Brown Act, Government Code section 54950 et seq., so that any member of the public may attend, participate, and watch the City’s legislative bodies conduct their business. On March 17, 2020, in response to the COVID-19 pandemic, Governor Newsom issued Executive Order N-29-20 suspending certain provisions of the Ralph M. Brown Act in order to allow local legislative bodies to conduct meetings telephonically or by other means in order to slow the spread of COVID-19. As a result of Executive Order N-29-20, staff set up virtual meetings for all City Council meetings and other City legislative bodies. On June 11, 2021, Governor Newsom issued Executive Order N-08-21, which, effective September 30, 2021, ended the provisions of Executive Order N-29-20 that allowed local legislative bodies to conduct meetings telephonically or by other means.

On September 16, 2021, Governor Newsom signed Assembly Bill 361 (2021) (“AB 361”), which allows for local legislative bodies to continue to conduct meetings via teleconferencing under specified conditions and includes a requirement that legislative bodies make specified findings. AB 361 took effect upon the expiration of Executive Order N-29-20 on October 1, 2021. AB 361 allows a local agency legislative body to hold a meeting utilizing teleconferencing without complying with the standard teleconferencing requirements if the Governor has proclaimed a State of Emergency and if the local Public Health Officer recommends social distancing measures to protect the public’s health and safety during local government meetings.

In order to continue to hold remote meetings, the City Council may declare every 30 days that they have reconsidered the state of emergency conditions and either (i) the state of emergency continues to directly impact the ability of the members to meet safely in person, or (ii) state or local officials continue to impose or recommend measures to promote social distancing. The City Council may also readopt their original findings under AB 361 to hold remote teleconference meetings if more than 30 days have passed. The attached Resolution makes the required findings within 30 days of the previous Resolution authorizing remote meetings.
________________________________________________________________________________________ Summary:
10 City Council
February 9, 2022
Item No. D.1

The City Council has reconsidered Governor Newsom’s March 4, 2020 Proclamation of Emergency related to the COVID-19 pandemic, which is still in effect. In addition, the Sonoma County Public Health Officer continues to recommend teleconferencing or social distancing to protect the public’s health and safety during local government meetings.

If a meeting is held via teleconference under AB 361, the following requirements apply:

1. Notices and agenda requirements remain the same under the Brown Act;

2. No physical location is required for public attendance or public comment. However, the public must be able to access and participate in the meeting through a call-in or an internet-based service, and instructions for how to participate must appear in the posted notices or agenda;

3. Teleconference meetings must protect the statutory and constitutional rights of the parties and the public;

4. If there is any disruption of the call-in or internet-based service, the agency must suspend the meeting until the problem is fixed;

5. Legislative bodies may allow public comments to be submitted prior to a meeting but must also allow the public to participate in real time through call-in or internet-based service;

6. If an internet-based service requires registration through a third-party, individuals can be required to register with the third-party to participate in the meeting; and

7. When providing a public comment period, whether after each item or during a general comment period, a legislative body must allow reasonable time for members of the public to comment and must also include reasonable time for members to register with a third-party host if applicable.

The attached Resolution makes the findings to confirm the current conditions to allow continued teleconference meetings pursuant to AB 361 for the City Council and other legislative bodies of the City.

The attached Resolution will become effective upon adoption. This will allow members of the public to safely observe and participate in local government meetings during the continued pandemic. ________________________________________________________________________________________ Alternative Options:

1. Do not adopt the resolution authorizing continued remote meetings. ________________________________________________________________________________________ Subcommittee Recommendation:

N/A
________________________________________________________________________________________ Budget/Financial Impact:

Continued remote access to City Council meetings will continue current additional expenses. ________________________________________________________________________________________ 11 City Council
February 9, 2022
Item No. D.1

Attachments:

1. Resolution

2. Sonoma County Public Health Officer Recommendation to Continue to Use Teleconferencing for Local Government Meetings

3. AB 361

5038944.2
12 RESOLUTION NO. XXXX-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE

AUTHORIZING CONTINUED REMOTE TELECONFERENCE MEETINGS OF THE CITY IN COMPLIANCE WITH ASSEMBLY BILL 361
WHEREAS, the City of Cloverdale (the “City”) is committed to preserving and promoting public access and participation in meetings of the legislative bodies; and WHEREAS, all meetings of the City are open and public, as required by the Ralph M. Brown Act (Cal. Gov. Code 54950 – 54963), so that any member of the public may attend, participate, and watch the City conduct their business; and
WHEREAS, the Ralph M. Brown Act makes provisions for remote teleconferencing participation in local government meetings, without compliance with the requirements 54953(b)(3), subject to the existence of certain conditions; and WHEREAS, on March 4, 2020, Governor Newsom declared a State of Emergency to make additional resources available, formalize emergency actions already underway across multiple state agencies and departments, and help the state prepare for a broader spread of the novel coronavirus disease (“COVID-19”); and
WHEREAS, on March 18, 2020, the City Council adopted Resolution Number 032-2020, ratifying the proclamation of a local emergency by the Director of Emergency Services due to COVID-19; and
WHEREAS, on March 17, 2020, in response to the COVID-19 pandemic, Governor Newsom issued Executive Order N-29-20 suspending certain provisions of the Ralph M. Brown Act in order to allow local legislative bodies to conduct meetings telephonically or by other means; and WHEREAS, on June 11, 2021, Governor Newsom issued Executive Order N-08-21, which, effective September 30, 2021, repealed the provisions of Executive Order N-29-20 that allowed local legislative bodies to conduct meetings telephonically or by other means; and WHEREAS, on September 16, 2021, Governor Newsom signed Assembly Bill 361 (2021) (“AB 361”), which allows for remote teleconferencing participation in meetings by members of a legislative body without compliance with the requirements of Government Code section 54953(b)(3), subject to the existence of certain conditions; and WHEREAS, a required condition of AB 361 is that a state of emergency is declared by the Governor pursuant to Government Code section 8625, proclaiming the existence of conditions of disaster or of extreme peril to the safety of persons and property within the state caused by conditions as described in Government Code section 8558; and 13 WHEREAS, AB 361 further requires that state or local officials have imposed or recommended measures to promote social distancing, or, the legislative body meeting in person would present imminent risks to the health and safety of attendees; and WHEREAS, the City may make certain findings within thirty (30) days to continue teleconferencing under Government Code section 54953(e)(3), including reconsideration of the State of Emergency declared by the Governor pursuant to Government Code section 8625, and state or local officials continue to impose or recommend measures to promote social distancing; and
WHEREAS, the City Council has reconsidered the circumstances of the State of Emergency declared by the Governor pursuant to Government Code section 8625 continues to be in effect; and
WHEREAS, State and local health officials continue to impose and recommend social distancing measures for the protection of public health and safety in response to COVID-19; and WHEREAS, the Sonoma County Public Health Officer continues to recommend teleconferencing or social distancing during public meetings of all legislative bodies to protect the community’s health against the spread of COVID-19; and WHEREAS, the City Council, acting for itself and for the benefit of all of the City’s commissions, committees, and other bodies (collectively referred to as the “Legislative Bodies”), does hereby find that the Legislative Bodies shall continue to conduct their meetings without compliance with Government Code section 54953(b)(3), as authorized by Government Code section 54953(e), and that the Legislative Bodies shall comply with the requirements to provide the public with access to the meetings as prescribed in Government Code section 54953(e)(2) as a consequence of the ongoing state of emergency and the continued social distancing measures required by local officials.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CLOVERDALE AS FOLLOWS:

Section 1. Recitals. The Recitals set forth above are true and correct and are incorporated into this Resolution by this reference.

Section 2. Current Conditions Authorize Teleconference Public Meetings of the Legislative Bodies. Based on the City Council’s reconsideration of the California Governor’s continued declaration of a State of Emergency and the Sonoma County Public Health Officer’s recommendation to continue teleconferencing or social distancing during public meetings, the City Council finds that the conditions exist pursuant to Government Code section 54953(e)(3) to allow Legislative Bodies to use teleconferencing to hold public meetings in accordance with Government Code section 54953(e)(2) to ensure members of the public have continued access to safely observe and participate in local government meetings. 14 Section 3. Authorize Legislative Bodies to Conduct Teleconference Meetings. The Legislative Bodies are hereby authorized to take all actions necessary to carry out the intent and purpose of this Resolution including, conducting open and public meetings in accordance with Government Code section 54953(e)(2) and other applicable provisions of the Brown Act.

Section 4. Effective Date. This Resolution shall take effect immediately upon its adoption.

The foregoing Resolution No. ____-2022 was duly introduced and adopted by the City Council of the City of Cloverdale at a regular meeting held on the 9th day of February, 2022 by the following roll call vote:

Ayes:

Noes:

Absent:

Abstaining:

APPROVED: ATTEST:
______________________________ ____________________________________ Todd Lands, Mayor Jill Garibaldi, City Clerk

5038881.2
15

City Council Minutes of January 26, 2022
124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net

MINUTES

REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE COMMUNITY

DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS
WEDNESDAY, JANUARY 26, 2022

CLOVERDALE PERFORMING ART CENTER
209 N. CLOVERDALE BOULEVARD, CLOVERDALE, CA 95425

CLOSED SESSION
OPENING: CLOSED SESSION -
x Call to Order – Mayor Lands called the meeting to order at 5:01 p.m. x Roll Call – Present: Mayor Lands, Vice Mayor Wolter, Councilmembers: Cruz, Palla.

Councilmember Bagby was not present at roll call but joined upon recess to closed session.

Agenda Review - Closed Session (Changes and/or Deletions). No changes/deletions.

PUBLIC COMMENTS ON CLOSED SESSION AGENDA: Prior to recessing into Closed Session, the public may speak on items to be addressed in Closed Session.

Mayor Lands allowed for public comment. Hearing none, he closed the public comment period.

RECESS TO CLOSED SESSION – Recess to Closed Session at 5:04 p.m. Councilmember Bagby was present at this time.

CLOSED SESSION ITEM -
CONFERENCE WITH REAL PROPERTY NEGOTIATORS: Pursuant to Government Code Section 54956.8 Property: APN: 116-260-032
Property Owner: Ronald D. Siegemund Trust
Negotiating Parties:

For City: City Attorney Sanchez, City Manager Kelley and Assistant City Manager Thompson For Owner: Ron Siegemund
Under negotiation: Price and Terms
Closed session adjourned at 5:46 p.m.

A. OPENING PUBLIC SESSION
Call to Order – Mayor Lands called the meeting to order at 6:04 p.m.

Pledge of Allegiance was led by Mayor Lands.

Roll Call – Council Members Present:

Mayor Lands
Vice Mayor Wolter
Councilmember Bagby
Councilmember Cruz
Councilmember Palla
Item D.2
16

City Council Minutes of January 26, 2022
City Attorney Sanchez stated that there was no reportable action taken at closed session.

Conflict of Interest Declaration - None
Agenda Review – Regular Session (Changes and/or Deletions) – No changes/deletions.

B. PUBLIC COMMENTS:

Mayor Lands opened the public comment period.

Kevin Kostoff, 605 Lake Street, invited city officials to meet neighbors at the street in front of 401 Asti Road at 5:30 P.M. Monday, January 31, 2022, to walk and talk about the project. In response, Mayor Lands briefly explained that the Brown Act prevents more than two members of the Council from attending, and limits communication outside of a lawful meeting (daisy chain).

C. PROCLAMATIONS/PRESENTATIONS: (10 Minutes)
C.1 Student Liaison Report.

Action(s): The Council received a report from Guadalupe Nunez, Student Liaison.

D. CONSENT CALENDAR:

D.1 Minutes of the January 12, 2022, City Council Meeting.

Action(s):

Approval of the January 12, 2022, City Council Meeting.

D.2 Discussion and Adoption of the City Council 2022 Subcommittee, Joint Committee and Regional Board/Committee Appointments.

Action(s):

Adopted Resolution 006-2022 Titled, "A Resolution of the City Council of the City of Cloverdale Adopting the 2022 Roster of Subcommittee, Joint Committee and Regional Board/Committee Appointments and the 2022 Subcommittee Meeting Schedule." D.3 Resolution Approving the City of Cloverdale's Salary Schedule effective December 13, 2021.

Action(s):

Adopted Resolution 007-2022 Titled, "A Resolution of the City Council of the City of Cloverdale adopting the City of Cloverdale's current salary schedule effective December 13, 2021."
D.4 Adoption of an Ordinance amending sections of the Cloverdale Municipal Code (CMC) in order to streamline the approval of housing development affordable to owner and renter households at all income levels and promote development consistent with the State Planning Priorities.

Action(s):

Second reading by Title only to adopt Ordinance 744-2022 titled: "An Ordinance of the City of Cloverdale Amending Cloverdale Municipal Code (CMC) Chapters 18.05 (Commercial Zoning Districts), Chapter 18.09 (Special Provisions and Development Standards), Chapter

18.10 (Design Standards) and Chapter 18.11 (Parking and Loading Requirements)." 17

City Council Minutes of January 26, 2022
D.5 Appointing the Engineer of Work for the Cloverdale Landscaping and Lighting Assessment District for Fiscal Year 2022-23.

Action(s):

Adopted Resolution 008-2022 titled, “A Resolution of the City Council of the City of Cloverdale appointing Coastland Civil Engineering as the Engineer of Work for the City of Cloverdale Landscaping and Lighting Assessment District and Directing the preparation and filing of the Engineer’s Report for Fiscal Year 2022-23 (Pursuant to The Landscaping and Lighting Act Of 1972).”
D.6 Approve an agreement with Westgate Petroleum to provide and deliver gas and diesel for City vehicles, equipment, and generators.

Action(s):

Adopted Resolution 009-2022 titled, "A resolution of the City Council of the City of Cloverdale approving a professional services agreement with Westgate Petroleum Company to provide fuel for all City of Cloverdale vehicles and equipment in an amount not to exceed fifty-two thousand dollars ($52,000) and authorize the City Manager to execute said agreement".

Motion made by Councilmember Palla, second by Vice Mayor Wolter, approving the Consent Calendar.

Motion passed 5-Ayes, 0-Noes.

AYES: (5) Councilmember Palla, Vice Mayor Wolter, Councilmembers Bagby and Cruz, Mayor Lands
NOES: (0)
ABSENT: (0)
ABSTAINED: (0)
E. COMMUNICATIONS: No report.

F. PUBLIC HEARING: There were no public hearing items.

G. NEW BUSINESS:

G.1 American Rescue Plan Act (ARPA) Spending Plan.

Action(s):

Adopted Resolution 010-2022 entitled, “A Resolution of the City Council of the City of Cloverdale Amending the Fiscal Year 2021-22 Budget Establishing Fund 260-Coronavirus State and Local Fiscal Recovery Fund (CSLRF), Incorporating One Million Thirty-Five Thousand and 00/100 dollars to the CSLRF fund (Fund #260-00-000-36620-000) and appropriating the CSLRF funds based on the American Rescue Plan Act Funding Matrix".

City Manager Kelley presented the staff report and brought attention to Redwood Empire Food Bank’s request for funding (Minute Exhibits A-C).
18

City Council Minutes of January 26, 2022
Councilmember Palla directed staff to prepare a letter to accompany the funds granted to others. The letter should explain that the funding comes from one-time money and is not an annual award. It should be clear that it cannot be relied upon as an on-going funding mechanism.

Vice Mayor Wolter acknowledged a dedicated special ledger number in the General Fund and noted that he wants to see how the money is spent. He hopes to be able to use of the one-time money on infrastructure improvements.

Councilmember Bagby proposed using $40,000 of the funding proposed for Thyme Square ($250,000) to go to Redwood Empire Food Bank to support their funding request.

Councilmember Cruz recused herself at 6:30 p.m. for the discussion of Thyme Square ARPA funding due to proximity of her home to the project.

Council held a discussion of the Thyme Square portion.

Councilmember Palla fully supported the proposed amount ($250,000) to fix the ongoing drainage problems in the area that affect the community. Council has a degree of discretion in use of these funds, and it is an appropriate use of funds (well/water). He is not opposed to Redwood Empire Food Bank receiving money, but not from the Thyme Square project.

Councilmember Bagby felt that the project does not meet the criteria of urgency for the community, and she would like the $250,000 to go to the Redwood Empire Food Bank and other priorities vetted by professionals and already part of the city’s capital improvement project list. ARPA should be spent wisely and invested in the community.

Vice Mayor Wolter agreed that Redwood Empire Food Bank should be supported, but not from the $250,000.

Mayor Lands noted that the funding for Thyme Square had been supported in two previous meetings.

He supported the $250,000 for Thyme Square.

Mayor Lands allowed for public comment at 6:50. None was received.

Motion made by Councilmember Palla, seconded by Vice Mayor Wolter, in support of $250,000 ARPA funding allocation to the Thyme Square drainage project. Passed by roll call vote: 3-ayes (Councilmember Palla, Vice Mayor Wolter, Mayor Lands), 1-noes (Councilmember Bagby), 1-recused (Councilmember Cruz).

Councilmember Cruz returned to the meeting at 6:44 p.m., and Councilmember Bagby recused and left the meeting, for discussion of the Senior Center funding item. Councilmember Bagby’s recusal was due to her work with the Senior Center
All councilmembers stated support for the funding request.

Motion made by Councilmember Palla, seconded by Vice Mayor Wolter, in support of granting $25,000 ARPA funding allocation to the Senior Center. Passed by roll call vote: 4-ayes (Councilmembers Palla, Cruz, Vice Mayor Wolter, Mayor Lands), 1-recused (Councilmember Bagby).

Councilmember Bagby returned to the meeting at 6:46 p.m. 19

City Council Minutes of January 26, 2022
In response to the discussion, City Manager Kelley noted he had heard Council’s support for the Redwood Empire Food Bank. There will be two payments and suggested funding $20,000 each payment/year. He presented an option to consider using funds slated to reimburse the City for past COVID expenditures (supplies) and utility bill relief for years 19/20/21 to fund Redwood Empire Food Bank’s request.

Vice Mayor Wolter recommended using the past expenditures and picking up the balance from Broadband. In response, Councilmember Bagby supported leaving Broadband alone and taking the difference from the General Fund. Mayor Lands felt that staff could decide the allocations.

Mayor Lands allowed for public comment at 6:55 p.m.

David Goodman, CEO of Redwood Empire Food Bank, explained that Council’s support is an investment in the community. For every one dollar, twenty-five dollars goes toward feeding people in the community of Cloverdale. The funds will be used in Cloverdale. He thanked Council for their support.

Angela Cordova stated that she is very active in helping Cloverdale families with meals. She is in support of any decision to help feed people in Cloverdale. It is important to keep resources and funds allocated in Cloverdale.

Public comment closed.

Motion made by Councilmember Palla, Seconded by Vice Mayor Wolter, to approve Resolution 010- 2022 titled “A Resolution of the City Council of the City of Cloverdale Amending the Fiscal Year 2021-22 Budget Establishing Fund 260-Coronavirus State and Local Fiscal Recovery Fund (CSLRF), Incorporating One Million Thirty-Five Thousand and 00/100 dollars to the CSLRF fund (Fund #260-00-000-36620-000) and appropriating the CSLRF funds based on the American Rescue Plan Act Funding Matrix”, by title only. Motion passed by roll call vote: 5-ayes, 0-noes.

AYES: (5) Councilmembers: Palla, Cruz, Bagby, Vice Mayor Wolter, Mayor Lands NOES: (0)
ABSENT: (0)
ABSTAINED: (0)
G.2 Consider amending previous decision to purchase a prefabricated Portland Loo restroom to traditional restroom for the Cloverdale City Plaza.

Action(s): Discussion was had on potential restroom types for City Plaza, and direction was given to ƐƚĂī to return with budget amendment to begin the process of purchase and installation of Option 4C.

Assistant City Manager/Community Development Director Thompson presented the staff report.

Councilmember Bagby explained that the Portland Loo had previously been agreed upon, and she questioned why there was a change in course. In response, Councilmember Palla reported that it was discussed at the Public Works Subcommittee, and he felt that the Portland Loo’s design was not appropriate for the location, so it is being revisited. Councilmember Bagby explained that it had been chosen due to its price and because it was considered a temporary structure. The area/space has 20

City Council Minutes of January 26, 2022
potential to be redesigned in the future and she is hesitant to invest in a building that might not fit a future redesign.

Vice Mayor Wolter is in favor of changing the design and wants to get the project started. He would support the design provided in the staff report as Attachment 4C. With this design the city will get two stalls for the price of one.

Mayor Lands was not on Council at time of the original discussions, but he is anti-Portland Loo. The cost is too much for a temporary structure.

Mayor Lands allowed for public comment.

Angela Cordova felt the restroom concept a waste of money. Money should be spent on other city facilities that can provide bathrooms.

Jane Elias, a lot of time and effort went into considering the Portland Loo. The design is safe, clean, and graffiti proof.

Mayor Lands closed public comment.

Chief Ferguson reported that the police department does occasionally respond to calls to park restrooms.

Hector Galvan explained that the Portland Loo and the other options are graffiti proof. The price difference between the two units is marginal. He confirmed the options being considered in the report are mobile.

Councilmember Bagby agreed that of the three designs presented, 4C is the best design. Bathrooms are needed.

Mayor Lands and Councilmember Palla stated support for the design on Attachment 4C of the staff report.

The Council directed staff to moving away from the Portland Loo and go toward the traditionalrestroom-type modular unit design 4C. Requires a cost estimate and total project budget. A budget adjustment will be brought back to Council as a Consent Item. Councilmember Bagby asked that a water bottle refill station be exchanged for one of the fountains if possible. The suggestion was supported by Council.

Mayor Lands called a break at 7:32 p.m. and returned session at 7:37 p.m.

G.3 Review and Consider Options Regarding the Sale, Possession, and Use of Fireworks and Public Display of Fireworks in the City of Cloverdale, Including the Placement of a Ballot Measure on an Upcoming Election.

Action(s):

Direction was provided to staff.

For letters received in support and against see Minutes Exhibits D-R. 21

City Council Minutes of January 26, 2022
City Manager Kelley presented options provided in the staff report, requesting direction. City Attorney Sanchez explained that should a city sponsored ballot measure be enacted, it will take a vote of the people to amend it.

Vice Mayor Wolter originally supported Option 4 of the staff report, to keep things the same; however, after listening to further discussion he came to realize the subject is split, and he decided it should be a ballot measure.

Councilmember Palla noted that many people in the community have concerns and he believes it should go to a vote of the people to enact an ordinance. Respect people’s position, let the people vote, and the result should fall the way it falls.

Councilmember Cruz noted that the community is split. There are people for and against. It is time to take a stand on the issue and decide. If the Council’s support is for a ballot measure, she wants the vote on a general election.

Councilmember Bagby feels it is the Council’s responsibility to make the decision on behalf of the people that elected them. People are passionate about the subject. Cloverdale is the last in the County to allow these sales. There is an expense to sponsor a ballot measure. Council got elected to make the decisions and she prefers Option 1, to prohibit the sales and use of fireworks in the city. She was not in favor of putting it on the ballot.

Mayor Lands reviewed Option 2 of the staff report, explaining that Council has the authority to make the decision to cancel sales in the case of hazardous conditions when it is necessary (under the current Municipal Code). Mayor Lands and Councilmember Palla shared fire statistics.

In response to Councilmember questions, Chief Ferguson reported that most calls to the police department are due to aerial displays and loud booms associated with them. He had experienced a similar ballot measure proposed and passed in Lakeport, 2019, noting that the only way to get it changed now was to put it back on the ballot.

Mayor Lands allowed for public comment.

Jason Turner – The Council needs to afford the people of Cloverdale the opportunity to vote. He requested that, if the Council decides to act, the public be able to request to bring the subject back to the Council annually.

Sean Bovee - Agreed with Councilmember Palla. This is not something for the Council to decide. Put it on the ballot, do not make it an advisory measure.

Matthew Hart - It should be a ballot initiative. He supports fireworks. People that are not in support say it’s because of fire, but it’s usually because of pets.

John Turner, Lyons Club – This has been a long-time issue. Council needs to put it on the ballot or leave it alone.

Jay S. – The problem with regulatory issues is how to enforce it. It should be on the ballot.

Matt Gloechner – He is a proponent of keeping fireworks as they are. Increase enforcement by police and fire of aerial fireworks. Alternately, go to a vote. 22

City Council Minutes of January 26, 2022
Jane Elias – She would like to see Option 1, or option 3A, for a permanent decision. Citing the drought, it is logical to not have the sale of fireworks. She supported public displays.

Anne – It is vital that the drought is considered. She has seen two fires started by fireworks. Encouraged the Council to vote against the sale of fireworks. The fireworks should no longer be sold in our climate conditions.

Helen B. - Her family enjoys fireworks. She schedules her vacations around Cloverdale’s 4th of July celebration. When she votes for Councilmembers, she considers if they want fireworks in Cloverdale.

She strongly supported Option 4.

Angela Cordova – The fireworks show is amazing. Her family enjoys it. The decision should be decided by the people (listen to all constituents). People need to be responsible to their pets and keep their pets safe. She has not seen information from the Fire Department that fireworks have caused fire in Cloverdale. Banning may encourage more black-market fireworks. She questioned if Council’s action could be appealed.

Heath Blackwell – He is opposed to Council making the decision on behalf of the constituents. Take it to the voters, Council should not decide.

Dennis Revell, Representing TNT Fireworks - TNT would support the election should the Council decide it be placed on the ballot; specifically, Option 3A (mandatory and not advisory), and placed on the November 2022 general election (due to higher turnout, more time for staff, more city sponsored measures).

Garrett B. - People love their fireworks and independence.

Liane Fabian - Safe and sane fireworks are not unsafe. Let adults be responsible for their pets and children. If pets are averse to load noises, bring them inside. Banning will not stop the illegal ones.

Fred Oster - The community of Cloverdale should vote, and it should not be left up to the Councilmembers.

Natasha Hart - There are quiet fireworks that can be a solution to consider.

Justin Gallaway – Sought a discussion based on proven, factual, information. There is no data provided that safe and sane fireworks cause fires. At what point do we get the facts that they pose a fire threat.

If there is no tangible data, then why is that (fear of fire) the point of discussion.

Mayor Lands closed the public comment period at 8:50 p.m.

Councilmember Palla feels it important that everyone gets an opportunity to weigh in. There are good arguments on both sides. He stated support for 3A, to be placed on the November ballot.

Councilmember Cruz feels that Council was voted in to make critical decisions. It is not that the Council is taking advantage of power, but that Council has been elected to make decisions and do a job. She is on council because she is committed to the community.

Councilmember Bagby proposed moving forward with a vote in support of Option 1. 23

City Council Minutes of January 26, 2022
Motion by Councilmember Bagby, second by Councilmember Cruz, in support of Option 1, Adopt an Ordinance to amend the Municipal Code to prohibit the sales and use of fireworks in the city. Failed 2- ayes, 3-noes by roll call vote: Ayes: Councilmembers Bagby, Cruz; Noes: Councilmember Palla, Vice Mayor Wolter and Mayor Lands.

Mayor Lands would choose Option 4, to leave things the same, but as noted under Option 2 the City can, under the current Municipal Code, prohibit the sales and use of fireworks in the City for one year in the event there is a threatening condition.

In response to public inquiry, Mayor Lands confirmed that if put on the ballot it passes when over the 50% threshold.

Motion by Vice Mayor Wolter, second by Councilmember Palla, in support of Option 3A, to place a Council-sponsored ballot measure on the November 2022 General Election for an Ordinance prohibiting the sale, possession, and use of fireworks within the City of Cloverdale. Ordinance to include a mechanism to allow for public display by professionals. Passed 3-ayes, 2-noes by roll call vote: Ayes:

Councilmembers Palla, Bagby, Vice Chair Wolter; Noes: Councilmember Cruz, Mayor Lands.

Mayor Lands called a break at 9:09 p.m. and returned session at 9:14 p.m.

H. SUBCOMMITTEE ITEMS:

Finance, Administration & Police – No report.

Next Meeting - February 7, 2022
Planning & Sustainability – No report.

Next Meeting - February 15, 2022
Public Works & Facilities – Vice Mayor Wolter reported on items discussed at the meeting of 1/25/2022.

Next Meeting - February 22, 2022
Joint City/Cloverdale Fire District –
Next Meeting - February 14, 2022
Joint City/Cloverdale Unified School District -
Next Meeting - February 7, 2022
Homelessness Community Advisory Group -
Next Meeting - February 8, 2022, at 5:00 p.m.

I. SUBCOMMITTEE REPORTS: (Verbal reports only)
Councilmember Cruz reported on her work with Recology addressing composting bins for complexes.

J. COUNCIL REPORTS:

Councilmember Bagby provided her report in email sent to Council, attached as Exhibit S to the minutes.

Councilmember Cruz provided her report in email sent to Council, attached as Exhibit T to the minutes.

K. INFORMATIONAL REPORTS: None.

L. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION: None. 24

City Council Minutes of January 26, 2022
M. CITY MANAGER/CITY ATTORNEY REPORT(S): City Manager Kelley reported that the city has been selected to participate in UC Berkeley’s Complete Streets Program. More to come.

N. STATUS UPDATE ON CURRENT IMPACTS TO WATER SUPPLY: City Manager Kelley reported that it is looking like we may again have dry conditions. Hoping for additional precipitation to raise our reservoir levels.

O. STATUS UPDATE ON CURRENT EMERGENCY: There are currently no plans to extend restrictions. The current health order remains in effect until mid-February.

P. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS: Councilmember Bagby noted that there may be good opportunity to improve Asti Rd., Cloverdale Blvd., First Street bridge gateway areas with Coastal Conservancy’s Great Redwood Trail.

Q. ADJOURNMENT: There being no further business, Mayor Lands adjourned the meeting at 9:31p.m. to the next regular meeting on February 9, 2022. 25 April 5, 2021
'DYLG Kelley&LW\0DQDJHU
P.O. Box 217
Cloverdale, CA 95425-3352
Dear City Manager Kelley,
The Redwood Empire Food Bank respectfully requests that the City of Cloverdale allocate 2 percent of your recently received American Rescue Plan Act allocation toward the provision of emergency food for economic victims of COVID-19. The funds would be used to acquire, store and distribute food (purchased and donated commodities) through our direct service programs and our community and faith-based partners.

The demand for food assistance during the pandemic has been greater than at any point since we began helping our community 33 years ago. The COVID-related need for food assistance persists. The most recent base unemployment rate in Sonoma County is 7.1 percent, compared with a pre-pandemic rate of 2.9 percent. These funds from the city of Petaluma are needed to address immediate and medium-term community needs.

In order to provide you with context for this request, here is some staggering information in terms of food relief as a result of COVID-19. During the past year, the amount of food that the Redwood Empire Food Bank distributes has doubled in all of the communities we serve.

Specifically, in Cloverdale, we have provided more than $929,300 worth of groceries at a cost of $201,000. And countywide, we have provided $47.9 million worth of groceries, with an overall cost of $10.4 million. We think that our 2 percent request is reasonable and represents a necessary public/private partnership in order to assist the people in Petaluma who need food assistance.

Looking toward the future, we are excited regarding the increased availability of COVID-19 vaccines and the increased hopes of returning to work for some residents. Our excitement, however, is tempered by the recognition that there will be a long and slow economic recovery from the pandemic for many families. During the pandemic, utility companies committed not to disconnect utilities for non-payment, but those bills are not forgiven. Californians, for example, owe California’s four utilities an estimated $1.25 billion. Similarly, California renters were protected from eviction related to non-payment of rent during the pandemic. It is reasonable to assume that Californians also owe many billions of dollars more in unpaid rent, mortgage, credit card, car payment, health care, and other COVID-related accumulated debt. It will take families many months, if not years, to dig themselves out of the financial hole caused by COVID-19.

Those most impacted by the pandemic have been within the hospitality/service/tourism industries where workers were often working in jobs that did not pay a living wage prepandemic. These include residents who will be among those most challenged to repay COVIDrelated accumulated debt. All these families will require support during the financial recovery Exhibit A
26 from the pandemic. And what we know is that when families have to choose between paying bills and food, they choose bills – leading to greater food insecurity and hunger.

The Redwood Empire Food Bank appreciates your consideration of our funding request. In addition, we are asking if you would be willing to have us present during an upcoming Cloverdale City Council meeting a brief update on food insecurity within our county, and in Cloverdale in particular, and the Food Bank’s role in addressing this need. We would be happy to make such a public presentation.

Thank you for your partnership as we join together to stabilize vulnerable families countywide.

Questions regarding this request may be directed to David Goodman, Hunger Relief Worker & CEO at the Redwood Empire Food Bank. David can be reached at 707-523-7900.

Sincerely,
Gayle Guynup Katy Long
Chair/Board of Directors Board Member
Komron Shahhosseini David Goodman
Board Member Hunger Relief Worker & CEO
cc: Mayor Wolter
CEO at the Redwood Empire Foo
Sincerely,
Gayle Guynup
Chair/Board of Directors
Katy Long
Chair/Board of Directors
27 Exhibit B
28 Data
City Total
Retail Total Meals REFB Cost Partners Direct Service
Annapolis $69,646 28,650 $15,127 2
Bodega Bay $99,981 40,917 $21,604 1
Bodgea $157,191 64,549 $34,082 1
Boyes Hot Springs $408,860 165,646 $87,461 4
Cloverdale $929,387 380,686 $201,002 14
Cotati $354,846 145,833 $77,000 10
Forestville $235,513 96,916 $51,171 3
Fulton $154,335 63,253 $33,398 8
Geyserville $139,589 57,101 $30,149 1
Glen Ellen $300,208 123,006 $64,947 3
Graton $61,691 25,383 $13,402 1
Guerneville $718,844 294,693 $155,598 15
Healdsburg $3,230,482 1,316,310 $695,012 21
Jenner $71,516 29,293 $15,467 3
Monte Rio $638,225 261,451 $138,046 2
Occidental $159,492 65,896 $34,793 3
Petaluma $4,309,309 1,768,781 $933,916 46
Rohnert Park $3,902,527 1,598,258 $843,880 33
Santa Rosa $26,062,518 10,714,543 $5,657,279 285
Sea Ranch $39,486 16,237 $8,573 2
Sebastopol $848,469 348,975 $184,259 22
Sonoma $2,826,515 1,159,619 $612,279 29
Windsor $2,219,024 890,010 $469,925 34
Grand Total $47,937,654 19,656,006 $10,378,371 543
Data
Area Retail Value $ Total Meals REFB Cost Partners Direct Service
North County $6,518,482 2,644,107 $1,396,088 70
Petaluma $4,309,309 1,768,781 $933,916 46
RP/Cotati $4,257,373 1,744,091 $920,880 43
Santa Rosa $26,216,853 10,777,796 $5,690,676 293
Sonoma Valley $3,535,583 1,448,271 $764,687 36
West County $3,100,054 1,272,960 $672,123 55
Grand Total $47,937,654 19,656,006 $10,378,371 543
Sonoma County Distribution Data - Calendar 2020
Exhibit C
29 From: Todd Lands
To: Jill Garibaldi
Subject: Fwd: Fireworks
Date: Tuesday, January 25, 2022 11:28:44 AM
Get Outlook for iOS
From: Sophia Dycus <[email protected]>
Sent: Monday, January 24, 2022 9:00:22 PM
To: Todd Lands <[email protected]>
Subject: Fireworks
How my name is Sophia Dycus, I live in Cloverdale and would like very strongly to keep fireworks for our town.

Exhibit D
30 From: Marta Cruz
To: Jill Garibaldi
Subject: Fwd: Fireworks Agenda Item
Date: Monday, January 24, 2022 11:57:40 AM
Correspondence
Marta Cruz, Councilmember
City of Cloverdale
124 N Cloverdale Blvd
Cloverdale, CA 95425
707-894-2521
[email protected]
Begin forwarded message:

From: Sally Evans <[email protected]>
Date: January 24, 2022 at 11:54:31 AM PST
To: Marta Cruz <[email protected]>
Subject: Fireworks Agenda Item
Hello Marta,
Thank you for trying to enact a ban on the sale and personal use of fireworks in years past. I hope you will continue to opt for this common sense approach as all other jurisdictions in Sonoma County have except for Rohnert Park.

Putting this issue on the ballot is a mistake, as special interests of the few could prevail. Council members are expected to lead, and I still hope members will have the courage to stand for what is in everyone's best interest--the safely of our community in these unsettled climate-change times.

Let's not wait until there is a fire catastrophe to act. The ban needs to be in place now.

Thank you for taking the right position. Many, many of us are with you ! Sally C. Evans
Exhibit E
31 From: Joe Palla
To: Jill Garibaldi
Cc: David Kelley
Subject: FW: Fireworks
Date: Monday, January 24, 2022 12:21:29 PM
Hi Jill,
I received the below message. Please share with the full City Council. Thank you! Joe
From: Sally Evans <[email protected]>
Sent: Monday, January 24, 2022 12:11 PM
To: Joe Palla <[email protected]>
Subject: Fw: Fireworks
(I did not spell check your e-mail ! Hope you do get this one....) ----- Forwarded Message -----
From: Sally Evans <[email protected]>
To: [email protected] <[email protected]> Sent: Monday, January 24, 2022, 11:43:00 AM PST
Subject: Fireworks
Hello Joe,
As a longtime resident of Sonoma County and a current resident of the City of Cloverdale, I am requesting you and the other Council members consider a ban on the puchase and personal use of all fireworks within our city as all other cities have done except Rohnert Park. The overriding concern of fire should dictate a common sense approach--a ban on all personal use.

The "common good," which is sometimes overlooked because of special interests, must prevail for all of us to be as safe as possible in these unusual climate times.

You are elected to lead, and that includes making difficult decisions that some will dislake, as you well know. Plese take the lead on this issue, and vote to safeguard our community and it's residents with a ban. If the interests of the few prevail, we are all in jeoopardy. Let's not wait until there is a catastrophe to act. Please do it now.

Thank you for taking a courageous and correct stand on this important issue, Sally C. Evans
Exhibit F
32 From: Joe Palla
To: Jill Garibaldi
Cc: David Kelley
Subject: FW: Fireworks
Date: Monday, January 24, 2022 3:56:22 PM
Hi Jill,
FYI! Please put below message with other incoming correspondence on the fireworks issue for City Council review and consideration. Thank you!
Joe
-----Original Message-----
From: Brad Horrall <[email protected]>
Sent: Monday, January 24, 2022 2:39 PM
To: Todd Lands <[email protected]>; Marta Cruz <[email protected]>; Melanie Bagby <[email protected]>; Gus Wolter <[email protected]>; Joe Palla <[email protected]> Subject: Fireworks
Dear Mayor and City Council Members,
I live in Cloverdale. I do NOT support the sale of fireworks in Cloverdale. Please enact a ban of fireworks sales to the public.

Thank you,
Brad Horrall
Exhibit G
33 From: Joe Palla
To: Jill Garibaldi
Cc: David Kelley
Subject: FW: fireworks
Date: Sunday, January 23, 2022 4:39:42 PM
Hi Jill,
I received the below message. Please share with the City Council. Thank you! Joe
From: Roz Katz <[email protected]>
Sent: Sunday, January 23, 2022 12:35 PM
To: Joe Palla <[email protected]>
Subject: fireworks
I do not support the sale of fireworks in Cloverdale. If you continue to support the sale of fire works you should require the Lions to have fire insurance naming the city as additionally insured. Roz Katz Sent from Mail for Windows
Exhibit H
34 From: Joe Palla
To: Jill Garibaldi
Cc: David Kelley
Subject: FW: Cloverdale fireworks
Date: Monday, January 24, 2022 3:58:42 PM
Hi Jill,
FYI! Please put below message with other incoming correspondence on the fireworks issue for City Council review and consideration. Thank you!
Joe
-----Original Message-----
From: Kim Moore <[email protected]>
Sent: Monday, January 24, 2022 3:58 PM
To: Marta Cruz <[email protected]>; Joe Palla <[email protected]>; Gus Wolter <[email protected]>; Todd Lands <[email protected]>; Melanie Bagby <[email protected]>
Subject: Cloverdale fireworks
I am Kim Moore and I live in Cloverdale, (my entire life) and I 100% support our fireworks here. Enough with the constant trying to eliminate our fireworks tradition here in Cloverdale. Now, if we had fires every year around the 4th caused from legal fireworks, then we need this discussion, but that hasn’t happened.

Let’s move on please….

Kim Moore
Sent from my iPad
Exhibit I
35 From: Joe Palla
To: Jill Garibaldi
Cc: David Kelley
Subject: FW: Fireworks
Date: Monday, January 24, 2022 3:57:35 PM
Hi Jill,
FYI! Please put below message with other incoming correspondence on the fireworks issue for City Council review and consideration. Thank you!
Joe
-----Original Message-----
From: Randy Peres <[email protected]>
Sent: Monday, January 24, 2022 3:35 PM
To: Joe Palla <[email protected]>
Subject: Fireworks
I am Randy Peres and I live in Cloverdale. I support fireworks in Cloverdale Sent from my iPhone Exhibit J
36 From: Elaine Rock
To: Jill Garibaldi
Subject: Comments on Comments on Fireworks Agenda Item G.3 for January 26th, 2022 City Council Meeting Date: Monday, January 24, 2022 1:22:53 PM
January 24th, 2022
To: The Cloverdale City Clerk ([email protected]) and Members of the City Council
Re: Comments on Agenda Item: G.3 for January 26th, 2022 City Council Meeting: Review and Consider Options Regarding the Sale, Possession, and Use of Fireworks and Public Display of Fireworks in the City of Cloverdale The following two households urge the City Council to approve Option 1, Adopting an Ordinance to amend the Municipal Code to prohibit the sales and use of fireworks in the city for the following reasons:

We consider this both a moral and community health and safety issue.

We believe climate change has made the deliberate sale of fireworks an act of folly and recklessness, considering how potentially dangerous any firework, regardless of size, can be to homes and vegetation surrounding our community. The consequences of an accidental spread of fire from fireworks could destroy our entire town. In the past five years, we have seen fires caused by mere sparks devastate entire communities larger than ours. Regardless of the cause, fires and, by extension, fireworks are dangerous to our lives and livelihood. As are other communities, this community is vulnerable if we continue to sell fireworks in our city and to people who come here from outside our area.

Suppose our city is the only one selling fireworks in the county. Could Cloverdale or the sellers be liable for damages if fireworks purchased here cause any destruction to homes and businesses or vegetation here or elsewhere?
Other cities have discovered fundraising alternatives to replace the sale of fireworks that can be dangerous to children and adults alike if not used correctly or if there is an accident. We would never buy fireworks from a stand for a charitable purpose, but we would gladly donate to those who stand to lose revenue from a ban. Besides, what kind of “charity” are we teaching our children to encourage them and their families to buy fireworks? How about considering a different form of entertainment instead of fireworks such as a laser show at the football field or another giant pasta feed or BBQ with proceeds going to the Cloverdale Lions Club?
The noise effects of fireworks, both legal and illegal, on domestic animals, wildlife, birds, and humans are traumatic and harmful on many levels. Anyone who has a cat or dog can attest to the anxiety levels of their pets as they hide in closets or shake and cower under furniture when fireworks go off at all hours of the night. We dread watching this happen every July 4th. Animals are even more sensitive than humans, but people also can and do become anxious at the loud decibels of whistles, cracks, booms and explosions. Consider Veteran’s with PTSD. We find it hard to understand how anyone requires loud noises and sparks of fire to entertain themselves outside their home at the expense of frightening nearby animals and other people for an evening of money wasted on pyrotechnics in their driveway. Why not donate that money where it Exhibit K
37 will do some good?
We have enjoyed past years of sponsored fireworks shows here in town but would not if we're again the only city in the county having one, like last year. Last year, people came from all over and overwhelmed our city. Someone even started a school building fire at the fireworks show event. It seems counter-intuitive for us to welcome huge amounts of non-locals to overwhelm our town because we're the only show around.

Also, why are crowds of people allowed to shoot firework rockets up into the air near Ace Hardware, compounding anxiety for nearby residents and their animals? Finally, even though we are in favor of Option 1, if the council is split on a ban, we would absolutely support an election—not an advisory one, but one that puts this issue to rest by a vote of the people, not just the council.

Respectfully Submitted,
Elaine Rock
133 Clover Springs Dr.
and
John and Diane O’Neill
134 Clover Springs Dr.
38 From: Todd Lands
To: Jill Garibaldi
Subject: Fwd: Fireworks
Date: Tuesday, January 25, 2022 3:14:31 PM
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From: Karen <[email protected]>
Sent: Tuesday, January 25, 2022 3:12:32 PM
To: Todd Lands <[email protected]>
Subject: Fireworks
I am Karen Wells and am representing my Entire household: Rick Wells, myself, Joseph Wells, Matthew Wells, ALL are registered voters and ALL 4 of us completely support the fireworks in Cloverdale—both the show And the safe & sane fireworks.

Sent from the all new AOL app for iOS
Exhibit L
39 From: Todd Lands
To: Jill Garibaldi
Subject: Fwd: City Council Agenda item G.3 regarding Fireworks Date: Wednesday, January 26, 2022 1:14:33 PM
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From: Justin Galloway <[email protected]>
Sent: Wednesday, January 26, 2022 1:12:04 PM
To: Todd Lands <[email protected]>
Subject: City Council Agenda item G.3 regarding Fireworks Dear Mayor Lands,
I would like to reach out to you in regards to the upcoming discussion on the Cloverdale Fireworks show and the sale of Safe and Sane fireworks. My family and I are big fans of the unique experience we have been able to enjoy while living here in Cloverdale. I moved here from a large Sonoma County city and my wife and I fell in love with the small town experience that Cloverdale provided. A feeling that I only vaguely remembered growing up in Santa Rosa in the 1980s. In only a short time, we realized that this town and community was our obvious choice to raise our family and plant our roots. Of the many things that make Cloverdale special, I was always so impressed with the extravagant Fourth of July Fireworks display that this small yet impressive town provided. A show to rival any of the big city’s display. As my sons grew up, the fact that we could go to one of the local fireworks booths and pick out our own small devices to light up not only the area in front of our house, but our children’s faces, has been an absolute joy. An experience that they will always be able to look back on fondly. It also has provided a great example to show and teach them safety and responsibility as they have gotten older.

I believe there is a very big reason Cloverdale is the last remaining Sonoma County town that still has personal use, Safe and Sane fireworks. This community has shown year in and year out that we are capable of being safe and responsible. As proven in the years of trouble free Fourth of July's. There are many fire risks in Sonoma County in the summer months that we cannot always prepare for or control. Downed power lines, discarded cigarettes, Lightning strikes, mechanical devices on our highways, etc. All these we cannot be fully prepared for.

One thing we can control and prepare for: our one night of fireworks. I, like many other residents, spend the time needed leading up to the Fourth of July to prepare my yard and street to reduce any available fuel. Then ALWAYS have the recommended safety precautions on hand. A bucket filled with water that we soak the used fireworks in before disposing of. As well as a garden hose ready to go and a fire extinguisher on hand, which have never been needed due to the nature of the safe fireworks that are sold to the public. These Safe and Sane fireworks are specifically designed and tested to flash out and become inert seconds after use.

Tested and approved by the State’s highest Fire Safety professionals. It is due to all of these factors that have allowed this small town to continue this well-deserved tradition.

It saddens me that despite all of this, there is still talk of having these events taken away from this community, some of the small details that make us special. That makes us different from all the other cities in Sonoma County.

Exhibit M
40 I ask you:

When you see the majority of our community WANT to come together for all the things that we do; Our own Citrus Fair, our Parades, our Friday Night Live, our Car Show on Main St., our Christmas Tree lighting, and our Fireworks Display, Doesn’t that prove to you that your community loves these events?
You have the choice to keep us unique in our small corner of the county or allow us to conform to the same rules that all the other bigger cities around us have. Just like that, we would be one step closer to being like everyone else. One more thing to take away our “small town” feel. While change is inevitable, there are some traditions that we can still hold on to and be proud to call our very own.

I implore you to please consider how big of an impact this decision will have on our town.

There are other, larger issues creeping into our quiet section of the county that we don’t have any control of, that has people upset and frustrated. Please don’t let this be another one. We can control the outcome of this issue, and it all comes down to your decision.

This community is proud of the traditions we have and will need to protect these traditions while we can.

Sincerely,

Justin and Tanya Galloway and Family
41 From: Todd Lands
To: Jill Garibaldi
Subject: Fwd: Fireworks
Date: Wednesday, January 26, 2022 1:08:55 PM
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From: Mark Thayer <[email protected]>
Sent: Wednesday, January 26, 2022 11:50:11 AM
To: Todd Lands <[email protected]>
Subject: Fireworks
Mayor Lands:

Glad to see that fireworks is on the agenda tonight. While I can't attend, I trust that you and fellow members of council will join our neighboring cities and county in banning the retail sale of fireworks while retaining the public display at the high school. Here we are in a dry January and already have seen a wildfire at the Geysers. Thank you for serving our community and keeping all of us safe.

Mark Thayer
411 Clover Springs Dr.

Cloverdale, CA
Exhibit N
42 From: Bett Carlson
To: Jill Garibaldi
Subject: fireworks sale and use
Date: Wednesday, January 26, 2022 4:19:27 PM
Dear City Clerk Garibaldi,
As public comment, I am personally opposed to any fireworks sale or use in Cloverdale. However, if it is such a hardship to the service clubs to not be able to do these sales, then I would suggest an alternative date. Instead of fireworks in July as we're approaching peak of fire season, perhaps do our fireworks display on NYE when our ground is usually wet. It does not have to be done at midnight. It is dark very early so perhaps a 7 pm or 8pm time could be utilized to make it a family friendly time. But my first choice would be to eliminate the sale and use completely! Let the service clubs find something else to sell for a moneymaker.

Thank you for hearing my opinion.

Bett Carlson
Del Webb Community
Exhibit O
43 From: Joe Palla
To: Jill Garibaldi
Cc: David Kelley
Subject: FW: Fireworks
Date: Monday, January 24, 2022 3:57:15 PM
Hi Jill,
FYI! Please put below message with other incoming correspondence on the fireworks issue for City Council review and consideration. Thank you!
Joe
-----Original Message-----
From: Ryan Bolach <[email protected]>
Sent: Monday, January 24, 2022 2:52 PM
To: Todd Lands <[email protected]>; Joe Palla <[email protected]>; Gus Wolter <[email protected]>; Melanie Bagby <[email protected]>; Marta Cruz <[email protected]>
Subject: Fireworks
To whom it may concern,
As a resident of Cloverdale, I support and look forward to fireworks in Cloverdale. As a parent I enjoy this event with my children every year. Please do not do anything to jeopardize this celebration that means so much to so many in our community. My family and I are in support of the sale of safe and sane fireworks, as well as the fireworks show. Thank you,
Ryan Bolach
P.O. Box 321
Cloverdale, Ca 95425
(707)953-8913
Exhibit P
44 From: Joe Palla
To: Jill Garibaldi
Subject: FW: FIREWORKS
Date: Monday, January 24, 2022 2:12:56 PM
Hi Jill,
Please send this message to the full City Council for there information. Thank you! Joe
From: Joe Palla
Sent: Monday, January 24, 2022 2:12 PM
To: ANGELA CORDOVA <[email protected]>
Subject: RE: FIREWORKS
Hi Angela,
Thanks for reaching out and for your comments. I will ask the City Clerk to send your comments to the full City Council.

Joe
From: ANGELA CORDOVA <[email protected]>
Sent: Monday, January 24, 2022 1:54 PM
To: Joe Palla <[email protected]>; Todd Lands <[email protected]>; Gus Wolter <[email protected]>
Subject: FIREWORKS
I am writing this email to let you know that I am in support of the fireworks show and would be extremely disappointed if it were discontinued.

Thank you,
Angela Cordova
Exhibit Q
45 From: Todd Lands
To: Jill Garibaldi
Subject: Fwd: Fireworks
Date: Monday, January 24, 2022 3:05:35 PM
Can you share please.

Thanks,
Todd
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From: Tami D'angelo <[email protected]>
Sent: Monday, January 24, 2022 3:02:21 PM
To: Todd Lands <[email protected]>
Subject: Fireworks
My name is Tami D’Angelo . I live in Cloverdale and I support safe and sane fireworks sales Sent from Yahoo Mail for iPhone
Exhibit R
46 From: Jill Garibaldi
To: City Council Members
Subject: Councilmember Bagby"s Council Report 1/13-1/26 2022 FYI Date: Wednesday, January 26, 2022 2:33:00 PM
Jill Garibaldi
City Clerk
City of Cloverdale
(707) 894-1712
www.cloverdale.net
From: Melanie Bagby <[email protected]>
Sent: Wednesday, January 26, 2022 2:20 PM
To: Jill Garibaldi <[email protected]>
Subject: Council Report 1/13-1/26 2022
1/13 Attended CalCities Policy Committee Introductory Briefing as incoming Vice Chair of Governance, Transparency and Labor Relations
1/14 Zoom meeting with advocate for EVITP and ordinance updates (referred to ACM Thompson for review)
1/24 Attended special meeting of NCRA, passed budget amendments related to transition to GRTA; introduced to incoming GRTA staff Karen Gear from Coastal Conservancy. She is developing a staffing plan and will update the board in March. She and her staff have been tasked with creating a trail plan and working with local communities to develop GRT/community project planning (see Projects and Grants for examples, GRTA grant information TBA). They have completed several multi-benefit projects throughout the coast and have extensive experience working with communities to stack benefits and grants as part of trail development. [See 7/2/21 PD article "Great Redwood Trail gets key funding for blueprint tied to making 316-mile path ‘a reality’", and yesterday's "McGuire bill to halt North Coast coal train project sails through California Senate".] 1/26 Attended CalCities GTLR executive committee meeting Best,
Melanie Bagby
Exhibit S
47 Councilmember, City of Cloverdale
office (707) 893-7170 • [email protected]
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50 City Council/Successor Agency
Agenda Item Summary Agenda Item: D.3
Meeting Date: February 9, 2022
Agenda Section:

Consent
Staff Contact:

Vanessa Apodaca, Interim City Engineer
Agenda Item Title:

Approve a Budget Amendment and updated project budget for the Fourth Street Reconstruction Project and authorize the City Manager to approve anticipated change order(s) and Execute a Contract with Coastland Civil Engineering for Construction Management services
Recommended Council Action(s):

Adopt a Resolution entitled, "A Resolution of the City Council of the City of Cloverdale Approving a budget amendment in the amount of $188,859.50. establishing an updated project budget in the amount of $632,527.5, approving a professional services agreement with Coastland Civil Engineering for Project Management in the amount of $87,179 and authorizing the City Manager to execute anticipated change order(s) and agreement necessary to carry out the Fourth Street Reconstruction Project within the approved project budget."
Background:

Senate Bill (SB) 1 created the Road Maintenance and Rehabilitation Program (RMRP) to address deferred maintenance on the State Highway System and the local street and road system, and the Road Maintenance and Rehabilitation Account (RMRA) for the deposit of various funds for the program. A percentage of the RMRA funding is apportioned by formula to the City of Cloverdale pursuant to Streets and Highways Code section 2032(h) for basic road maintenance, rehabilitation, and critical safety projects on the local streets and roads system. SB 1 requires the City adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement.

The City Council adopted Resolution 030-2021 which included the previously proposed and adopted West Fourth Street Rehabilitation Project from Jefferson Street to street end. This project is expected to have a functional life of about 30 years once complete. Construction documents were prepared and the project was advertised for bids in accordance with the requirements of the California Public Contract Code and applicable requirements of Chapter 3.12 of the Cloverdale Municipal Code. On May 18, 2021 bids were opened. Per the bid documents, the award of the contract was based on the lowest responsive and responsible bid received. At the bid opening two (2) bids were received as follows:

Rege Construction, Inc. $242,982.00
Argonaut Constructors, Inc. $307,982.00
The original engineer’s estimate for this project was $250,545.00.

A bid alternate to construct new accessible curb ramps was included in the bid package. Sufficient RMRA/SB-1 funds were available to complete the work specified in the bid alternate prepared by Rege Construction. On June 9th, the City Council adopted Resolution 047-2021 (Attachment 1) approving an agreement with Rege Construction in in the amount of $419,370 and authorizing a total project budget of $443,668.00.
51 City Council/Successor Agency Agenda Item Summary
Meeting Date: February 9, 2022
Item No.: D.4
Page: 2 of 3
Summary:

Subsequent to the award of bid, staff determined that it would be beneficial to address aging underground infrastructure within the project area prior to completing reconstruction of the existing asphalt surface. City staff coordinated with Rege Construction on preparing additional cost proposals to accommodate the additional work consisting of the replacement of aging water laterals and lining of sewer manholes. In addition, staff obtained a proposal from Coastland Civil Engineering to provide construction management services.

Table 1- Cost Proposals for Additional Project Work

1. Replace aging water service laterals: $58,107

2. Install sewer manhole lining: $10,369

3. Project Management: $87,179

4. Maintain 10% construction contingency: $33,204.50
A change order in the amount of $68,476 is anticipated to accommodate the necessary additional construction cost items in Table 1. As proposed, the change order would increase the contract amount with Rege Inc. to $487,846. Including the cost of construction management and a fully funded construction contingency budget of 10% requires the Project budget to increase from $443,668 to $632,527.5 as follows:
x $487,846 – Construction Only (Increase of $68,476)
x $575,025 – Construction + Construction Management (CM) (Increase of $87,179) x $632,527.5 - Construction + CM + 10% project contingency (Increase of $33,204.50) The Overall budget adjustment request is for an increase in the total project budget of $188,859.50 from $443,668.00. to $632,528.00
Options:

1. Deny Resolution and reject project cost increase.

2. Provide alternative direction to Staff.

Subcommittee Recommendation:

This project was previously reviewed by the City Council. The award of bid was not presented to the Public Works & Facilities Subcommittee for a recommendation.

Budget/Financial Impact:

The following funding plan was prepared based on the Road Maintenance and Rehabilitation Program and water and sewer funds for the project:

1. Fund 209: RMRA (SB-1) $443,668.00

2. Unspent Bond Proceeds (Fund Source: 250) $189,860.00 Project Budget total (Base + change order(s) + CM + 10% Contingency) $632,528.00 The Public Works Department requests a budget amendment to transfer unspent bond proceeds from Fund 250 to the construction expenditure fund under account 210-40-402-42150 in the FY 2021-2022 budget.
52 City Council/Successor Agency Agenda Item Summary
Meeting Date: February 9, 2022
Item No.: D.4
Page: 3 of 3
Attachments:

1. Resolution 047-2021

2. Resolution

3. Rege Proposal to replace aging water service laterals

4. Rege Proposal to install sewer manhole linings

5. Coastland Project Management Scope of Work
53 54
55 Budget Amendment Form

REVENUES AND OTHER FINANCING SOURCES
Fund Dept Amendment
Amount
209 00.999 188,860
REVENUE TOTAL 188,860

EXPENDITURES AND OTHER FINANCING USES
Fund Dept Amendment
Amount
250 00.999 188,860
EXPENDITURE TOTAL 188,860

PURPOSE
4th Street Reconstruction Project.

Date Date
2/1/2022
City Manager Date Entered by Date
Transfer Unspent bond proceeds to fund the additional expenditures related to Department Head Finance Director
Susie Holmes
Account Description Account No.

Transfer Out - Unspent Bond 49999.000
Account Description Account No.

Transfer In - SB1 Funds 39999.000
Requesting Department Prepared By Date Prepared
Public Works Susie Holmes February 1, 2022
X:\Agenda Development\COUNCIL\2022 REPORTS\2-9-2022\D. Consent\D.3 4th Street Reconstruction Budget Amendment\Reso Exhibit A - Budget Amendment Form 56 CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. ____ –2022

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE APPROVING A BUDGET AMENDMENT IN THE AMOUNT OF $188,859.50. ESTABLISHING AN UPDATED PROJECT BUDGET IN THE AMOUNT OF $632,527.5, APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH COASTLAND CIVIL ENGINEERING FOR PROJECT MANAGEMENT IN THE AMOUNT OF $87,179 AND AUTHORIZING THE

CITY MANAGER TO EXECUTE ANTICIPATED CHANGE ORDER(S) AND AGREEMENT NECESSARY TO CARRY

OUT THE FOURTH STREET RECONSTRUCTION PROJECT WITHIN THE APPROVED PROJECT BUDGET WHEREAS, the City of Cloverdale has been awarded funding through the Road Maintenance and Rehabilitation Act (RMRA), also called SB-1, to reconstruct pavement on Fourth Street between Jefferson Street and the western street end and a bid alternate for pedestrian facilities; and WHEREAS, the City advertised for bid the Cloverdale Fourth Street Reconstruction project, City Staff reviewed all bids received, and identified Rege Construction, Inc. as the lowest responsive bidder with a bid of $242,982.00 for the base project and $176,388.00 for the bid alternate for pedestrian facilities; and WHEREAS, Rege Construction, Inc. is qualified to perform the Fourth Street Reconstruction project; and
WHEREAS, Rege Construction provided cost proposal for additional underground infrastructure improvements; and
WHEREAS, Coastland Civil Engineering provided a cost proposal for construction management services; and
WHEREAS, the City of Cloverdale has identified RMRA funding sufficient to complete the project, fund a 10% contingency and future RMRA funding, from which the City may borrow in advance, sufficient to fully fund the bid alternate.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Cloverdale hereby:

1. Approve a budget amendment in the amount of $188,859.50;

2. Approves a revised project budget of $632,528.00;

3. Approves a construction management contract with Coastland Civil Engineering in the amount $87,179 and authorizes the City Manager to execute the agreement on behalf of the City; and

4. Approve Change Order No. 1 with Rege Construction in the amount of $68,476.

BE IT FURTHER RESOLVED that the City Council approves a budget amendment attached hereto as Exhibit A allocating Unspent Bond Proceeds (Fund 250) in the amount of $189,860.00 to the RMRA Gas Tax funds (SB-1) account (Fund 209-40-402-49130) in the FY 2021-2022 budget.

57 The foregoing Resolution No. ____-2022 was duly introduced and adopted by the City Council of the City of Cloverdale at its regular meeting held on the 9th day of February 9, 2022, by the following roll call vote:

Ayes: (_)Wolter and Mayor Bagby
Noes: (_) None

Absent: (_)
Abstaining: (_) None
APPROVED: ATTEST:
______________________________ ____________________________________ Todd Lands, Mayor Jill Garibaldi, City Clerk
Exhibit A – 4th Street Project Budget Amendment Worksheet 58 59
60 Santa Rosa Auburn Pleasant Hill Fairfield
1400 Neotomas Avenue 11641 Blocker Drive, Ste. 170 3478 Buskirk Avenue, Ste. 1000 324 Campus Lane, Ste. A Santa Rosa, CA 95405 Auburn, CA 95603 Pleasant Hill, CA 94523 Fairfield, CA 94534 Tel: 707.571.8005 Tel: 530.888.9929 Tel: 925.233.5333 Tel: 707.702.1962 www.coastlandcivil.com
January 12, 2022
Vanessa Apodaca
Interim City Engineer
City of Cloverdale
124 N Cloverdale Boulevard
Cloverdale, CA 95425
Re: Construction Management and Inspection Services for the 4th Street Reconstruction Project Dear Vanessa:

Based on our conversations, Coastland is pleased to provide you with this letter proposal to provide Construction Management (CM) and Inspection services to the City for the 4th Street Reconstruction Project.

PROJECT UNDERSTANDING
The City is proposing to use SB 1 funds to rehabilitate 4th Street from N. Jefferson to the street’s dead end, located approximately 750 feet west of the N. Jefferson intersection. 4th Street is a residential street that consists of one eastbound and one westbound lane. It is our understanding that the street has not been rehabilitated since its original construction and the pavement has reached the end of its service life. Improvements for this phase of work are anticipated to begin in February 2022 and continue for 45 working days as weather allows.

SCOPE OF WORK
Coastland’s overall approach to performing Construction Management and Inspection focuses on teaming with City forces to produce a high-quality, cost-effective project. Our Construction Manager, Mike Janet, and Inspector, Clive Sharrocks, will keep the City informed regarding costs, changes, public relations, and construction progress. We will coordinate closely with the City and the property owners for the entire project duration. From the onset of the project, we will establish the lines of communication and decision-making roles with all project stakeholders. Based on our understanding of the project our scope of services is as follows:

TASK 1 – PRE-CONSTRUCTION MEETING
Immediately following the Notice to Proceed, our Construction Manager will schedule and administer the pre-construction meeting. During this meeting we will establish lines of communication and decision-making roles with all project stakeholders. We will also discuss safety requirements, responsibilities of the project team members, working hours, quality control procedures, submittal requirements, project schedule, change order and potential claim procedures, and safety procedures.

Coastland will be responsible for generating pre-construction meeting invitations including the meeting agenda. Agenda items include lines of communication, public relations, safety, submittals, change procedures, payments, progress schedules, contract time, requests for information, and other applicable items. Coastland will prepare and distribute meeting minutes to all parties.
61 Following the pre-construction meeting, Coastland will continue to work with the City team, contractor, and Coastland’s design team to ensure that all project issues are addressed promptly and that the City’s best interests are always considered.

TASK 2 – PRE-CONSTRUCTION SITE VISIT AND DOCUMENTATION
Coastland will take pre-construction digital photos of the construction site with special attention given to sensitive areas including any private residences and businesses adjacent to the project.

Documenting the site prior to construction will help mitigate possible disputes between the City, contractor and property owners within or adjacent to the project limits. These photos will be logged and filed with the project files.

TASK 3 – PROJECT START-UP
Coastland will assemble project files in accordance with the City’s standard format. Coastland utilizes a centralized system for document control to create, store, organize, track, and link all project information. Our digital record-keeping will ensure the constant flow of documentation to a form that quickly and easily identifies trends and critical issues and will help keep the project moving as it helps document the work.

TASK 4 - DAILY FIELD INSPECTIONS AND DOCUMENTATION
A critical aspect of our services is maintaining close communication with City staff to ensure scheduling goals are met. To help maintain close communication, Coastland’s inspector will be accessible to the City at all times at the project site and through the use of email and cellular phones. Coastland’s on-site inspector will examine all construction activities to ensure that the contract work adheres to the contract documents, City standards and the established schedule.

We will maintain records and provide documentation of the work in the form of daily reports, weekly summary of construction activities, deficiency lists, and progress photographs of construction activities. Daily reports will describe the contractor’s level of effort, specific work being done, started, or finished, and relevant points raised by the contractor that may require consideration and response. We also document proposed change orders and claims, important conversations, safety issues or accidents, extra work in progress, materials testing performed, information for “as-built” drawings, quantities for progress payments, environmental concerns, and hazardous materials.

Coastland will provide a digital photo logbook of construction activities, progress, and areas of concern or interest. The photo log will be compiled on a portable storage device (USB drive) and will identify the location and date of each photo. The log will be maintained through the duration of the project to assure continuity from one week to the next and will be submitted to the City at the close of the project.

Coastland will continually review the specifications and plans to ensure the work is of good quality and meets the requirements of the contract documents. Coastland will immediately report any deviation from the approved contract documents.

Our inspector will identify actual and potential problems and provide solutions. We will maintain daily documentation and resolve issues by proposing field changes and avoid any delays.

Our inspector will review the Contractor’s traffic control plan to make certain that access is maintained during construction.
62 In summary, our Inspector’s responsibilities include:
ƒ Represent the City in ensuring that the terms of the construction contract are followed throughout the term of the project.
ƒ Participate in regular meetings called by the Construction Manager. ƒ Protect the interest of the City.
ƒ Daily inspection of the contractor’s work for conformance to the contract documents, codes, regulations, and City standards.
ƒ Prepare and submit daily inspection reports that document all job site activities. ƒ Serve as a daily contact for the contractor as to performance of the construction. ƒ Respond promptly to City requests.
ƒ Verify construction material quantities.
ƒ Monitor traffic control procedures.
ƒ Distribute notifications to impacted public regarding the status of construction. ƒ Document construction activities with photographs and maintain a photo log. ƒ Respond to calls from the public promptly and log any complaints in a timely manner. ƒ Work overtime as needed to assure presence on site during all construction activities. ƒ Document and maintain complete field files containing construction period correspondences, changes, discussions with contractor, memos, reports, and other pertinent items.

TASK 5 – PROGRESS MEETINGS
Coastland will conduct weekly coordination and progress meetings to focus on completed and upcoming work, any construction delays, schedule updates, proposed changes, change orders, contractor’s questions, public relations, safety, and other concerns that are identified by a project team member. We will work to foster honest, open communication at these weekly meetings which will help in timely resolution of any disputes and/or potential claims.

TASK 6 – STATUS REPORTS AND DOCUMENTATION
Task 6a – Reports
Complete and accurate record keeping will be an essential component of this project. We will ensure project documents and certified payroll are complete and correct sub-contractors are used. We will keep the City informed and document all construction issues with the following:
ƒ Weekly Statement of Working Days
ƒ Progress Meeting Minutes
ƒ Field Directive Log
ƒ Change order tracking
ƒ Regular phone calls and e-mails
Task 6b – Submittal Management
Coastland will coordinate all submittals and monitor the status of the submittals to assure the contractor provides timely response. At the pre-construction conference, we will provide the contractor with a log of all required submittals and due dates. Submittals will be stamped, logged, and distributed to the designer for complete review and approval. Submittals will be filed numerically, and approved copies will be distributed to the City, project members, and the contractor.

Task 6c – Requests for Information (RFI)
Coastland will receive and log all Requests for Information (RFI’s) from the contractor and forward the RFI to the designer. Coastland will track the status of all RFI’s by generating a weekly RFI log that lists the “Ball-in-court” status, description, and if an RFI results in a potential change order.
63 Task 6d – Change Order Management
In the event that a change order is required, Coastland will negotiate the changes with the contractor and prepare documentation. All changes will be approved by the contractor, Coastland and the City prior to starting work on the change. With the City’s approval, Coastland can negotiate with the contractor to produce the best construction method for the change at the lowest cost. If a change order requires input from the design engineer, our Construction Manager will coordinate with them to ensure it is reviewed. A Change Order Log will be created that will show Change Order number, description, status, approved date, start and completion dates and cost.

TASK 7 – CONSTRUCTION MANAGEMENT
Our goal is to ensure that construction and contract administration are performed in compliance with City requirements and standards, and the project plans and specifications. To accomplish this goal, our Construction Manager will manage the day-to-day construction activities with the contractor. He will be accessible to the City at all times. The Construction Manager will be responsible for keeping the City informed of the progress of the project, changes that may be needed, pay estimate input and releasing information to the public. In addition, our Construction Manager will complete all contract administration documentation in a timely, accurate and orderly fashion.

In summary, our Construction Manager’s responsibilities include:
ƒ Continuous communication and coordination with the contractor through regular progress meetings.
ƒ Review and routing of project submittals and RFIs.
ƒ Prepare project pay estimates and maintain records associated with the project’s federal funding requirements.
ƒ Accept work performed or, if work is rejected, work with contractor to correct construction errors.
ƒ Prepare and approve Contract Change Orders.
ƒ Provide claims management.
ƒ Monitor permit and environmental compliance.
ƒ Confirm labor compliance.
ƒ Develop a project punch list and make recommendations for project acceptance. ƒ Prepare As-Built plans.
ƒ Maintain an up-to-date construction file containing all records associated with the construction of the project.

TASK 8 – COST AND SCHEDULE MANAGEMENT
Coastland will continually review the construction progress and perform field measurements and quantity calculations. Each month, Coastland will provide accurate calculations for all work items completed and accepted to provide progress payment recommendations to the City. Coastland will review the contractor’s progress pay estimate request and schedule of values to assess if they are reasonable and will compare this to the field measurements and quantity calculations.

We will continually monitor project costs and keep the City informed regularly.

Coastland will review the contractor’s construction schedule for accuracy, reasonableness, and will verify that it meets the project schedule, order of work, and contract requirements. Progress schedules will be reviewed weekly to ensure the contractor is meeting the critical dates. If the contractor fails to meet critical dates, it will immediately be brought to his attention and remedies to get back on schedule will be accomplished. Schedule updates may be required once a month or more. We will negotiate any time extensions for the contractor due to change orders, weather, or other delays. Coastland will also maintain an as-built progress schedule. 64 TASK 9 - PUBLIC RELATIONS AND NOTIFICATIONS
Coastland will ensure every effort is made to keep residents and businesses informed of construction progress and minimize disruptions due to limited access and excessive noise. Our Construction Manager will proactively meet with property owners prior to and during construction to address any concerns from those affected by the project.

We will monitor traffic control and flagging procedures to ensure construction proceeds smoothly and public impact is minimized. There may be traffic delays during peak traffic periods.

Accordingly, we will keep all residents and businesses informed on construction status and impacts through the use of message boards and notification letters. Our Construction Manager will also make introductions to the affected properties and provide his 24-hour contact phone number as appropriate. Coastland will ensure that Contractor provides advanced notice to residents and businesses, as required by the specifications, regarding roadwork and lane closures.

Coastland will log and respond to questions and concerns from the public in a timely manner and will record the contractor’s activities as they relate to public safety and public convenience.

Additionally, our inspector will accurately document pre-construction conditions with a photo log to verify the project area is restored to its original form following construction.

TASK 10 – POST-CONSTRUCTION MEETING
Following completion of the work, Coastland will organize and conduct the post-construction meeting. The meeting will document all requirements necessary for final closeout and payment and confirm all contract obligations have been met. Recommendations for improvement will be made and incorporated into future projects. The results of the meeting will be summarized in meeting minutes.

TASK 11 – PROJECT CLOSEOUT
Coastland will verify completion of punch list items, issue notice of completion, prepare recommendations for final acceptance of the project, review as-builts for accuracy and completeness, prepare and recommend final payment, and transmit all construction documentation to the City. At the completion of the project, we will provide the City with the following:
ƒ All contract files and records (hard & electronic files) ƒ Annotated journal of photos and CD of digital photos
ƒ As-built project schedule

OPTIONAL TASKS
If requested by the City, conflict resolution & claim management can be added under an amendment on a Time & Materials basis.
65 SCHEDULE
We understand that proper construction management is a priority for the City. Work is anticipated to commence near the end of March upon receipt of the Notice to Proceed and is expected to continue for 45 days.

WORK ESTIMATE
Based on the Scope of Work outlined in our proposal, we have prepared a comprehensive budget that identifies staffing rates, total hours and costs per task and direct expenses. Inspector rates are in compliance with current California General Prevailing Wage Rate Determinations.

We propose to provide our services on a time-and-materials basis with a not-to-exceed amount.

Our proposal is based on a project duration of 45 working days and part-time construction management as outlined in our work estimate. We are providing full-time inspection at 40 hours per week and estimating inspector overtime at 10 hours for typical overrun.

Our proposal also includes factors such as attending meetings, project closeout and vehicle costs.

Based on these items, we estimate the not-to-exceed fee to be $87,179.00 (see attached Work Estimate). If the contract time extends beyond 45 working days, or the scope or level of services change, our costs may also increase. Similarly, if the contract time is reduced, charges will decrease accordingly.

This estimate has been created to show the overall cost for comprehensive Construction Management and Inspection services on the project. We welcome the opportunity to speak with you regarding the scope of services. Please feel free to contact us if you have any questions or concerns regarding this estimate.

Coastland maintains a current DIR registration number (1000014855, exp. 6/30/2022). We greatly appreciate the opportunity to serve the City of Cloverdale. Please let me know if you have questions.

Sincerely,
COASTLAND CIVIL ENGINEERING, INC.

John Wanger, PE Mike Janet
CEO Construction Department Manager
66 Construction
Manager Inspector Inspector
OT Admin
$170 $155 $232 $90
1 Pre-Construction Meeting 6 4 2 12 $1,820 Agendas / conduct meeting 2 Site Visit & Documentation 4 6 1 11 $1,700 Job walk / photos/Meet with Town 3 Project Start-Up 4 4 4 12 $1,660 Assemble filing / CM program 4 Daily Field Inspections & Documentation 223 223 $34,565 Based on 45 working days of field work 4a Overtime Inspection 10 10 $2,320 Based on overtime inspection for typical overruns 5 Progress Meetings & Coordination 15 15 30 $4,875 Assume attendance @ 5 mtgs 6 Status Reports & Documentation 8 10 8 26 $3,630 Review progress/documentation 6a Reports 4 30 4 38 $5,690 Status /Daily Updates to City 6b Submittal Management 10 10 1 21 $3,340 Based on 10 Submittals 6c Requests For Information 4 5 1 10 $1,545 Based on 2 RFI's 6d Change Order Management 4 8 1 13 $2,010 Based on 1 change order 7 Construction Management 16 16 $2,720 9 weeks at part time 8 Cost and Schedule Management 8 8 16 $2,600 Based on 1 monthly payments 9 Public Relations & Notifications 10 15 25 $4,025 Notices/meeting/coordination etc 10 Utility Coordination 8 8 16 $2,600 Coordination/spot inspection 11 Post Construction Meeting 4 4 8 $1,300 Walk through
12 Project Closeout 8 10 4 22 $3,270 As-builts / files
Photographs & video $250 $250
Vehicle/Equipment expenses $7,259 $7,259 427 hours x $17/hr= $7,259.00 Total Hours 113 360 10 26 509
Subtotal $19,210 $55,800 $2,320 $2,340 $7,509 $87,179
Project Total $19,210 $55,800 $2,320 $2,340 $7,509 $87,179 1 Based on 45 working days.
2 Based on full time inspection at 40 hours per week for one inspector. 10 hours of overtime have been included for typical overruns. 3 Based on part time construction management
3 Based on an estimated number of RFI's, change orders and submittals shown above.

NOTES: Coastland reserves the right to adjust estimated hours should the Contractor schedule additional crews or overtime work.

HOURS AND COST INFORMATION
Direct
Costs
Total
Hours
Total
Costs Task No. Task Information Comments

TASK INFORMATION

WORK ESTIMATE
City of Cloverdale PROPOSAL FOR CONSTRUCTION

MANAGEMENT & INSPECTION

SERVICES
4th Street Reconstruction Project
F:\Proposal\Public\Cloverdale\4th Street Rehab\CM and Inspection\Cloverdale_4th Street Rehab_CM and Insp._Work Estimate.xls 1/12/2022 67 City Council/Successor Agency
Agenda Item Summary Agenda Item:

Meeting Date:

D.4
February 9, 2022
Agenda Section
Consent
Staff Contact
Vanessa Apodaca, Interim City Engineer/Public Works Director Agenda Item Title:

Appointing the Engineer of Work for the 2022 Update of the City of Cloverdale’s Watershed Sanitary Survey.

Recommended Council Action:

Adopt a resolution titled, “A Resolution of the City Council of the City of Cloverdale appointing Water Resources Engineering, Inc. as the Engineer of Work for the 2022 Update of the City of Cloverdale’s Watershed Sanitary Survey (Pursuant to California Code of Regulations Title 22 Surface Water Treatment Requirements).” Summary:

The City of Cloverdale’s Watershed Sanitary Survey is required in accordance with the California Code of Regulations Title 22 Surface Water Treatment requirements to assess the City of Cloverdale’s capability to supply safe drinking water. The City of Cloverdale’s most recent watershed sanitary survey was completed in 2017 with updates required at least every five years.

The California Code of Regulations Title 22 Surface Water Treatment requirements state that results from the Watershed Sanitary Survey must be reported to the State Board no more than 60 days upon completion of the survey and should include the following elements:

1. Physical and hydrogeological description of the watershed

2. Summary of source water quality monitoring data

3. Description of activities and sources of contamination

4. Description of any significant changes that have occurred since the last survey that could affect water quality

5. Description of watershed control and management practices

6. Evaluation of the system’s ability to meet Title 22 requirements

7. Recommended corrective actions
The attached resolution appoints Water Resources Engineering, Inc. as the Engineer of Work for the City of Cloverdale’s 2022 Watershed Sanitary Survey Update and authorizes it to prepare and file the 2022 Watershed Sanitary Survey Update, pursuant to the California Code of Regulations Title 22 Surface Water Treatment requirements and authorizes the City Manager to enter into an agreement with Water Resources Engineering, Inc. for the work.

The first Watershed Sanitary Survey study for the City Cloverdale was completed in 1998, with the first and second updates completed in 2003 and 2008, respectively. Each update is presented as an addendum to the original study; this 2022 update will serve as the fourth addendum to the original WSS study.

Alternative Options:

1. Reject recommended resolution

2. Provide alternative direction to staff.

Budget/Financial Impact:

The proposal for the 2022 Watershed Sanitary Survey Update is $46,200 and is a budgeted expenditure in FY 2021-22.
68 City Council/Successor Agency Agenda Item Summary
Meeting Date: February 9, 2022
Item No. D.4

Subcommittee Recommendation:

This item was not included in the PW Subcommittee agenda.

Attachments:

1. Resolution

2. Engineering Proposal
69 CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. ____–2022

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE APPOINTING WATER RESOURCES ENGINEERING, INC. AS THE ENGINEER OF WORK FOR THE 2022 UPDATE OF THE CITY OF CLOVERDALE’S WATERSHED SANITARY SURVEY AND DIRECTING THE PREPARATION OF THE

WATERSHED SANITARY SURVEY
(PURSUANT TO CALIFORNIA CODE OF REGULATIONS TITLE 22 SURFACE WATER TREATMENT

REQUIREMENTS)
WHEREAS, all public water systems supplying surface water are required to conduct a Watershed Sanitary Survey of its watershed and update it every five years in accordance with California Code of Regulations Title 22, Chapter 17, Article 7, Section 64665; and WHEREAS, the purpose of the Survey is to identify actual or potential sources of contamination that could adversely impact the quality of public drinking water; and WHEREAS, the first Watershed Sanitary Survey for the City Cloverdale was completed in 1998; and WHEREAS, Water Resources Engineering, Inc. completed the City of Cloverdale’s 2017 Watershed Sanitary Survey Update and has demonstrated the expertise necessary to prepare the 2022 Watershed Sanitary Survey Update; and
WHEREAS, Water Resources Engineering, Inc. provided a scope of work to prepare the 2022 Watershed Sanitary Survey Update attached hereto as Exhibit “A; and WHEREAS, this is a budgeted expenditures in Fiscal Year 2021-22 in the Water Enterprise (600.40.800.42135.000)
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Cloverdale does hereby appoint Water Resources Engineering, Inc. as the Engineer of Work for the City of Cloverdale’s 2022 Watershed Sanitary Survey Update and does herby direct it to prepare and file the 2022 Watershed Sanitary Survey Update, pursuant to the California Code of Regulations Title 22 Surface Water Treatment requirements, and authorize the City Manager to enter into an agreement with Water Resources Engineering, Inc. for the work.

It is hereby certified that the foregoing Resolution was duly introduced and duly adopted by the City Council of the City of Cloverdale at its regular meeting held on this 9th day of February 2022, by the following Roll Call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTESTED:
_____________________________ _____________________________ Todd Lands, Mayor Jill Garibaldi, City Clerk
70 Exhibit A – Water Resources Engineering, Inc. Scope of Work 71 22 Battery Street, Suite 704
San Francisco, California 94111
415.538.7838 www.wrewater.com
January 19, 2022
Vanessa Apodaca
Interim City Engineer
City of Cloverdale
124 N. Cloverdale Blvd.

Cloverdale, CA 95425
Subject: Watershed Sanitary Survey 2022 Update
Proposed WRE Scope of Services and Budget
Dear Ms. Apodaca:

Water Resources Engineering, Inc. (WRE) is pleased to submit the attached scope of services and budget/schedule/staffing to the City of Cloverdale for the preparation of the 2022 update of the City’s Watershed Sanitary Survey. As you know, we prepared the 2017 update and are therefore familiar with the work required. The update we propose, which would be completed by April 2022, will keep the City in compliance with California Code of Regulations Title 22 Surface Water Treatment requirements.

Please do not hesitate to contact me if you have any questions or would like further clarification of the proposed scope of services.

We look forward to working with you on this project.

Sincerely,
Gustavo Arboleda, PE
President
72 January 19, 2022 Page 1
City of Cloverdale
Watershed Sanitary Survey 2022 Update
Scope of Services, Budget, Schedule, and Staffing
Scope of Services
Work on the preparation of the City of Cloverdale Watershed Sanitary Survey 2022 Update will be divided into four tasks to facilitate project tracking:
x Data gathering
x Field reconnaissance surveys
x Preparation of Watershed Sanitary Survey 2022 Update
x Project management
The work and procedural details associated with each task are described below.

Task 1: Data Gathering
WRE engineers will gather pertinent data. WRE has in its files the materials gathered for the previous 2017 update so date to be gathered will be related to changes that have occurred since 2017 to physical plant, processes, and regulatory requirements. It is anticipated that the City’s Public Works Department will make available information about the Cloverdale Water Treatment Plant and the City’s water storage and distribution system. WRE engineers will also request pertinent data from other organizations such as the California Department of Health Services, Regional Water Quality Control Board, California departments of Forestry and Fish and Game, cities of Ukiah and Hopland, Caltrans, and Mendocino and Sonoma counties.

WRE engineers will review existing aerial photographs, GIS data, regulatory websites, reports, water quality data and other record documents, as well as interview personnel from Cloverdale, Ukiah, and Hopland treatment plants and Public Works Department staff to:
x Obtain information that describes the physical and hydrogeological characteristics of the watershed;
x Summarize source water quality monitoring data;
x Gather information about activities and sources of contamination as well as any significant changes that have occurred since the survey update of 2017; x Summarize watershed control and management practices, if any; x Evaluate the City’s ability to meet Surface Water Treatment requirements.

Task 1 Deliverables
None.
73 Watershed Sanitary Survey 2022 Update Scope of Services, Budget, Schedule, and Staffing January 19, 2022 Page 2
Task 2: Field Reconnaissance Surveys
The data gathering effort will be supplemented by field reconnaissance surveys. WRE engineers will identify municipal, industrial, and commercial wastewater sources that discharge directly or indirectly to the Russian River. Locations will include wastewater treatment facilities, wineries, campgrounds, and septic systems from small communities.

Task 2 Deliverables
None.

Task 3: Preparation of Watershed Sanitary Survey 2022 Update Draft and final versions of the Watershed Sanitary Survey 2022 Update will be prepared. The draft will follow the guidelines of the Watershed Sanitary Survey Guidance Manual from the American Water Works Association California-Nevada Section. The draft 2022 update will include a summary of the 2017 and 2008 updates, the status of recommendations from the 2017 update, information pertinent to 2022 watershed conditions, and conclusions and recommendations. Electronic copies of the Draft Watershed Sanitary Survey 2022 Update will be submitted to the City of Cloverdale for review and comments.

The final Watershed Sanitary Survey 2022 Update will incorporate the City’s comments on the draft report. Electronic copies on flash drives will be submitted to the City of Cloverdale to complete deliverables for this project.

Task 3 Deliverables
x Draft Watershed Sanitary Survey 2022 Update (Word and PDF files via email). x Final Watershed Sanitary Survey 2022 Update (five flash drives containing PDF files).

Task 4: Project Management
Project management is anticipated to include a kickoff meeting and two follow-up meetings with City of Cloverdale staff. The task will also involve weekly update phone calls between the City and WRE’s Project Manager, as well as monthly progress reports attached to invoices.

Task 4 Deliverables
x Meeting agendas (PDF files via email).
x Meeting notes (PDF files via email).
x Progress reports (PDF files via email).

Budget
Total project costs are estimated at approximately $46,200. A cost breakdown by task is presented below.
74 Watershed Sanitary Survey 2022 Update Scope of Services, Budget, Schedule, and Staffing January 19, 2022 Page 3
Estimated Project Costs
Task Estimated Cost
Data gathering $10,020.00
Field reconnaissance surveys $7,740.00
Preparation of Watershed Sanitary Survey Update $25,360.00 Project management $3,080.00
Total $46,200.00
Schedule
Assuming a notice to proceed is received by January 31, the final Watershed Sanitary Survey Update can be completed by April 2022. Project milestones are listed below that assume the January 31 start date.

Milestone Estimated Completion Date
Kickoff meeting February 3, 2022
Completion of data gathering and field reconnaissance surveys February 25, 2022 Submittal of Draft Watershed Sanitary Survey 2022 Update March 25, 2022 City review of draft submittal April 8, 2022
Submittal of Final Watershed Sanitary Survey 2022 Update April 22, 2022 Staffing
The work will be performed by WRE staff. Gustavo Arboleda, PE, will be the Principal-inCharge. Stephanie Knott, CHG, will be the the quality assurance/quality control officer and provide regulatory expertise. Cynthia Cano will manage the project. Patrick Hassett will gather data, conduct field work, and prepare the draft report. Resumes are attached to this document. 75 WRE Resume_Arboleda Page | 1
Gustavo Arboleda, PE
Principal Engineer
Mr. Arboleda is an experienced civil engineer and water resources specialist. He has a broad base of experience in consulting, project management, teaching, and research. His experience includes planning, analysis and design of water supply and distribution, storm water management, and wastewater handling systems; recycled water and alternate water supplies; and environmental assessments. Mr.

Arboleda has managed over 400 projects of different size and complexity, all related to water/wastewater infrastructure. He has experience leading multidisciplinary groups and developing goals and policies related to resource management. He also has experience dealing with multiple oversight and regulatory agencies, and with public involvement issues.

RELEVANT PROJECT EXPERIENCE
Hydrologic Study of the Alameda Creek Watershed, San Francisco Public Utilities Commission (SFPUC), San Francisco, CA
Conducted a comprehensive hydrologic analysis of the Alameda Creek watershed and developed reservoir operation models for the SFPUC’s Calaveras and San Antonio reservoirs.

Hydrologic/Hydraulic/Scour Analysis of Alameda Creek Crossings, SFPUC, San Francisco, CA
Analyzed three potential bridge sites and evaluated hydrology, hydraulics, and potential scour to develop recommendations on bridge location, span, width, deck elevation, pier configuration, and scour protection.

Hydrologic Study of the Pilarcitos Creek Watershed, SFPUC, San Francisco, CA
Prepared a hydrologic analysis of the Pilarcitos Creek watershed and analyzed interactions with Stone Dam and San Andreas Reservoir.

Hydrologic/Hydraulic Modeling of Combined Sewer System, Department of Public Works, San Francisco, CA
Directed the preparation of a training/guidance document on the use of the InfoWorks model developed by the City to analyze its combined sewer system. A document was prepared that could be used by current and future City engineers to effectively use the model; rather than having to delve into voluminous software manuals and try to decipher which of the many available options should be used to perform each basic program function, engineers should be able to use the training/guidance document to quickly gain enough proficiency in model use to perform basic analyses.

Hydrologic/Hydraulic Analysis and Culvert Sizing, Crystal Springs/San Andreas Transmission System Upgrade Project, SFPUC, San Francisco, CA Conducted a hydrologic and hydraulic analysis of the drainage areas along the route of the pipeline’s access road. Results were used as the basis of design for culverts and bridges along the access road. Recommendations were also provided

EDUCATION
BS, Civil
Engineering,
Massachusetts
Institute of
Technology, 1974

LICENSES/

REGISTRATIONS
Professional
Engineer – CA
76 Gustavo Arboleda, PE
WRE Resume_Arboleda Page | 2
on pipe material, trench geometry and bedding/backfill material, acceptable pipe cover, seepage collar design, and outlet energy dissipation.

Water Quality Sampling for the Calaveras Dam Replacement Project, SFPUC, San Francisco, CA Directed a water quality sampling program on Alameda Creek to identify potential constituents of concern and evaluate whether there are currently significant differences upstream and downstream of the dam replacement project site.

Modifications to Town of Sunol Water System, SFPUC, San Francisco, CA Directed the preparation of needs assessment and alternatives analysis reports. Participated in the preparation of a conceptual engineering report. Supervised the development of a hydraulic model of the piping system and provided recommendations on the improvements that were eventually implemented.

Pipeline Capacity Evaluation and Retrofit Design, SFPUC, San Francisco, CA Used physical model studies to assess the causes of limited pipe capacity on the 9-foot-diameter Moccasin Bypass Pipe, part of the Hetch Hetchy Water and Power system. Installation of recommended air vents doubled the pipe’s capacity.

Integrated Storm Water Management Program, Drainage Basin Engineering Analysis, SFPUC, San Francisco, CA
Directed engineering analysis work on the Yosemite Basin, which included hydrologic analysis, development of conceptual LID designs, hydraulic analysis, and development of cost estimates for implementation and operation/maintenance of selected projects.

Stormwater Design Guidelines for Combined Sewer System, SFPUC, San Francisco, CA Directed work to evaluate the needs and goals of the combined sewer system. Made recommendations on performance measure for new and redevelopment projects in the area served by the combined sewer system.

Engineering Services to Support the Recycled Water Program’s Westside and Eastside Projects, SFPUC, San Francisco, CA
Retrofitted golf course irrigation system to use recycled water, directing field work, irrigation system design, and engineering services during bidding and construction. Directed hydraulic modeling work for the Golden Gate Park irrigation system retrofit, and prepared a cross-connection testing program for the Park’s conversion to recycled water. Evaluated the location of recycled water pumping stations and distribution piping for the Eastside Recycled Water Project.

As-Needed Technical Services, Water Enterprise, San Francisco Public Utilities Commission (SFPUC), San Francisco, CA
Directed engineering services related to operation and management of potable water, storage, treatment, and conveyance systems. Work included water quality sampling and monitoring, development of a dam safety program, and preparation of guidelines for the submittal of compliance reports to the State.

As-Needed Technical Services, Wastewater Enterprise, SFPUC, San Francisco, CA Directed engineering services related to operation and management of wastewater collection, storage, and treatment systems, as well as maintenance, asset management, and regulatory compliance work.

Work included development of a Rainwater Harvesting Manual and a Guide for the Design of Graywater Systems.

As-Needed Engineering Design Services, SFPUC, San Francisco, CA Directed engineering services related to the implementation and completion of various SFPUC water conveyance, water/wastewater treatment, water distribution and wastewater collection projects, including providing related services for a portion of projects at any stage, including initial planning, programming, design, construction, and startup.
77 Gustavo Arboleda, PE
WRE Resume_Arboleda Page | 3
Regional Water System Operations Plan Update, SFPUC, San Francisco, CA Worked on the 2015 update to the Regional Water System Operations Plan.

Dam Safety Program for Hetch Hetchy Dams, SFPUC, San Francisco, CA Developed a dam safety program for the O’Shaughnessy, Eleanor, Cherry, Early Intake, Priest, and Moccasin dams. Work included dam inspections, review of available records, development of annual schedule of inspections and inspection checklists, preparation of Surveillance and Monitoring, document control, and instrument inspection/calibration plans.

Right-of-Way Management Plan for Hetch Hetchy Water and Power, SFPUC, San Francisco, CA Developed the ROW plan needed to obtain long term maintenance permits with state and federal agencies that regulate environmental resources. The Plan included ROW management activities and their constraints, vegetation and road/drainage facilities maintenance activities, monitoring and quality control practices, documentation procedures, reporting and work tracking, and a 5-year work plan for ROW maintenance.

Regional Water System, Emergency Pipeline Repair, Recovery, and Readiness Program, SFPUC, San Francisco, CA
Provided a comprehensive review and assessment of emergency response practices and procedures related to transmission pipeline repairs. Proposed a set of corrective actions to address deficiencies in organization, staffing, decision-making, materials/equipment inventory, repair procedures, and documentation of emergency repairs.

Reassessment of Combined Sewer Overflows, Westside Wastewater System, San Francisco, CA Developed several conceptual schemes to increase the volume of water that could be pumped from the City and County of San Francisco’s Westside Wastewater System to the Southwest Ocean Outfall.

Evaluated implementation costs for three alternatives that would increase system capacity and reduce the number of overflow events.

Clean Water Master Plan, Planning and Engineering, Department of Public Works, San Francisco, CA
Worked on the completion of a comprehensive sewer system master plan. Supervised the development of a Users’ Manual for the InfoWorks model of the City of San Francisco sewer system and participated in the review and assessment of drainage control policies, procedures, and guidelines.

Assessment and Evaluation of Policies and Procedures Related to Surface Drainage and the Combined Sewer System, SFPUC, San Francisco, CA
Participated in the review and assessment of San Francisco’s Detailed Drainage Modeling Plan (DDMP), which included the development of computer models to support the analysis, evaluation, and design of improvement alternatives. The scope of the DDMP was to identify typical San Francisco drainage issues that may cause various types of drainage problems, analyze alternatives, and suggest improvements.

Cross-Connection Control Study on the City of San Francisco’s Auxiliary Water Supply System, SFPUC, San Francisco, CA
Evaluated the integrity of the auxiliary water supply system (AWSS) used for fire fighting. Work included developing a hydraulic model of the AWSS, conducting a tracer study, and sampling over 25,000 service connections throughout the city. A portable check valve was designed, fabricated, and tested for use in potable water fire hydrants during firefighting events. 78 WRE Resume_Knott Page | 1
Stephanie Knott, PG, CHG
Project Manager, QA/QC Officer
Ms. Knott has over 25 years of experience in the planning, design, and operation of water systems and structures. She is a professional geologist and certified hydrogeologist in California, with significant water distribution system experience.

She has managed a wide range of engineering and environmental projects including regulatory assessment/ compliance/ permitting work, water delivery planning, right-of-way management, source and discharge water assessment, water supply and treatment, water use and conservation analysis.

RELEVANT PROJECT EXPERIENCE
As-Needed Technical Services for the Water Enterprise, San Francisco Public Utilities Commission (SFPUC), CA
Ms. Knott was both a QA/QC Officer and Project Manager for $1.6M three-year and $2.25M and $4M five-year contracts to provide operations and engineering support to the Water Quality Division and others. Tasks included the writing and upkeep of San Francisco’s Cross-Connection Control Manual.

Engineering Services to Support the Recycled Water Program’s Westside and Eastside Projects, SFPUC, San Francisco, CA
Project Manager on 8-year, $5.5M contract to provide specialized engineering services to support the Recycled Water Program Westside and Eastside Projects, including needs assessment, alternatives analysis, technical review/support, regulatory permitting services, and operations support services, as well as related engineering support services.

As-Needed Technical Services for the SFPUC Wastewater Enterprise, San Francisco, CA
Ms. Knott was both a QA/QC Officer and Project Manager for $1M three-year and $3M and $4M five-year on-call contracts to provide services related to operation and management of wastewater collection, storage, and treatment systems, as well as maintenance, asset management, and regulatory compliance work.

Development of Rainwater Harvesting Manual and Graywater Design Manual, SFPUC, San Francisco, CA
Developed a technical guide to rainwater harvesting for homeowners and businesses in San Francisco. Subsequently prepared a manual that gives an overview of the design, construction, permitting, and operation of graywater systems for outdoor irrigation, including laundry-to-landscape, branched-drain, and pumped systems.

General Environmental Services, Port of Oakland, Oakland, CA Ms. Knott managed an environmental services contract with the Port of Oakland and served as project manager on many of the projects. Projects included UST removals, site contamination assessment, management of a bioremediation site for petroleum-contaminated soils, agency liaison, storm water compliance and sampling, and groundwater monitoring at various locations.

EDUCATION
MS, Geology,
Stanford
University

LICENSES/

REGISTRATIONS
Professional
Geologist – CA
Certified
Hydrogeologist,
CA
79 Stephanie Knott, RG, CHG
WRE Resume_Knott Page | 2
Right-of-Way Management Plan for Hetch Hetchy Water and Power, SFPUC, San Francisco, CA Provided quality control and quality assurance services for the development of the ROW plan needed to obtain long term maintenance permits with state and federal agencies that regulate environmental resources. The Plan included ROW management activities and their constraints, vegetation and road/drainage facilities maintenance activities, monitoring and quality control practices, documentation procedures, reporting and work tracking.

Bay Division Pipeline Crossovers Facility Environmental Analysis, SFPUC, Bay Area, CA Project Manager for environmental analysis work performed for the Bureau of Environmental Management. She directed the work of several environmental professionals who conducted background studies, assisted the SFPUC with CEQA public involvement, prepared a Negative Declaration and Initial Study for the proposed facilities, and developed Mitigation, Monitoring, and Reporting plans. Ms. Knott was responsible for authoring several sections of the Initial Study, including utilities and service systems, hydrology and water quality, geology and soils, and hazards and hazardous materials.

Modifications to Town of Sunol Water System, SFPUC, San Francisco, CA Provided quality assurance and quality control for the preparation of needs assessment and alternatives analysis reports. Participated in the preparation of a conceptual engineering report.

Programmatic Environmental Impact Report (PEIR) for the Water System Improvement Program (WISP), SFPUC, San Francisco, CA
WRE participated in the preparation of the PEIR for the WSIP. Ms. Knott managed WRE’s participation and prepared sections of the document dealing with operation and impacts of facilities in the Alameda Creek watershed. She also reviewed other sections of the eight-volume environmental compliance document.

Franks Tract Project: Salinity Intrusion Barrier in Sacramento/San Joaquin River Delta Provided QA/QC for deliverables in the feasibility-level design of 35-foot-high, 600-foot-wide gates on Threemile Slough, for the US Bureau of Reclamation. Deliverables included design reports and plans for the gates and ancillary facilities.

Asbestos Services, Corps of Engineers, Sacramento District, Sacramento, CA Ms. Knott managed numerous projects providing asbestos services at military facilities. Projects involved developing work, sampling, and operation and maintenance plans; preparing asbestos abatement specifications; inspecting and sampling various structures to identify asbestos-containing building materials; and completing Navy-specified reporting forms. The military facilities included FISC Point Loma, NAS Miramar, NADEP North Island, Naval Facility Point Sur, NCEL Port Hueneme, and MCLB Barstow. Ms. Knott also directed asbestos and lead-based paint projects for various San Francisco Bay Area developments.
80 WRE Resume_Cano Page | 1
Cynthia Cano
Project Manager
Ms. Cano is a project manager and civil engineer with special expertise in hydraulic modeling and analysis and design of water/wastewater infrastructure.

She has managed multiple task orders under as-needed design services contracts for the SFPUC (PRO.0076 and CS-386). She has been providing consulting services to the SFPUC for the past 10 years, working in task orders under multiple contracts for the Water and Wastewater enterprises. She is familiar with the City’s water supply transmission and distribution, stormwater and combined sewer, and recycled water systems.

RELEVANT PROJECT EXPERIENCE
Engineering Services to Support the Recycled Water Program’s Westside and Eastside Projects, SFPUC, San Francisco, CA
Developed a hydraulic model of Golden Gate Park’s irrigation system, which includes several pump stations, reservoirs, pressure-reducing stations, and miles of pipe serving sprinklers and lake fills throughout the park. Led project team in a field data acquisition effort that provided information for model calibration.

Managed the preparation of paving and grading drawings for the recycled water pump station at the Oceanside Pollution Control Plant that will supply irrigation water for Golden Gate Park, Presidio, and Lincoln Park.

Town of Sunol Water System, SFPUC, San Francisco, CA
Developed a hydraulic model of the transmission and distribution piping serving the Town of Sunol. The model included storage tanks, booster pumps, and a number of hydrants, blowoffs, and other valves. Used the model to simulate various improvement alternatives. Recommendations were implemented and constructed and are now in operation.

Evaluation of Folsom Pump Station Raw Water Delivery System, US Bureau of Reclamation, Mid-Pacific Region, CA
Developed a hydraulic model of the Folsom Dam raw water delivery system, which provides water from Folsom Reservoir to the City of Folsom, Folsom Prison, the City of Roseville and the San Juan Water District. The model included several pipelines ranging in diameter from 42 to 84 inches; eight pumps, three surge protection towers and 80 valves of various types and sizes, both manual- and motor-operated and some with throttling capabilities.

Combined Sewer System Stormwater Design Guidelines, SFPUC, San Francisco, CA
The Green Building Ordinance requires new and redevelopment projects to meet Leadership in Energy & Environmental Design (LEED) standards. Ms. Cano conducted hydraulic model simulations to evaluate whether the LEED Sustainable Sites 6.1 Stormwater Quantity Credit (LEED 6.1) met the needs and goals of the combined sewer system. Her work supported recommendations regarding whether the credit should be adopted as the stormwater performance measure for new and redevelopment projects in the area served by the combined sewer system.

EDUCATION
BS, Civil
Engineering,
University of
California at Davis,
2003
81 Cynthia Cano
WRE Resume_Cano Page | 2
Wastewater Enterprise Sewer System Improvement Program – Level of Service Model Simulations, SFPUC, San Francisco, CA
Ms. Cano conducted the hydrologic and hydraulic model simulations that provided estimates of average annual volumes and frequencies of combined sewer discharge and flooding performance improvements associated with Level of Service (LOS) options II and III. Each of the LOS options included a combination of planning level projects compared to existing conditions. The sewer system modeled included the combined sewer system and the separate sewer system.

Madera Canal Capacity Restoration Feasibility Study, Fresno, CA Participated in the preparation of drawings for several projects: $12M retrofit of Madera Lake Dam; $7M construction of a new diversion on the Fresno River to pump river water into the Madera Canal; and $4.5M design of irrigation system upgrades that include upgrading several detention basins and constructing a new one.

Project Engineer, Franks Tract Operable Gates on Threemile Slough Design, US Bureau of Reclamation, Mid-Pacific Region, CA
Ms. Cano participated in the design of operable gates on Threemile slough. She assisted with the site plan design, design calculations and construction sequence.

Hydrologic, Hydraulic, and Scour Analysis of Alameda Creek Crossings in the Sunol Wilderness Area, San Francisco Public Utilities Commission (SFPUC), San Francisco, CA Ms. Cano developed hydrologic and hydraulic models of a segment of Alameda Creek between the Diversion Dam and the Calaveras Road Bridge to analyze new crossing options. When the option at Geary Road was selected, she simulated 100-year flow conditions based on releases from the new Calaveras Dam spillway, currently under construction. The hydraulic model simulations included analysis of scour. Embankment protection and bottom of bridge deck elevations were selected based on her modeling work. She also simulated creek bypass options which were adopted during construction. Bridge construction has now been completed.

Lake Mary Hazard Assessment and Inundation Maps, Mammoth Community Water District, CA Ms. Cano developed hydrologic and hydraulic models of the Lake Mary watershed and water courses to arrive at a hazard classification for the dam and limits of inundation for different flooding scenarios. Her work included: a hydrologic assessment of the study area to define flows into Lake Mary for different meteorological conditions; hydraulic analyses of reservoirs, outlets, and channels to define their storage, discharge, and conveyance characteristics; dam breach analyses to define breach outflows for a “sunny day” failure, a failure occurring during a 100-year storm, and a failure occurring during a probable maximum precipitation event; flooding potential assessment for the various dam breach scenarios, and for a 100-year storm without dam breach; and a hazard classification for the Lake Mary Dam based on the foregoing analyses and assessments.

Goat Rock Water Delivery System Design Project, URS Corporation, Sunol Regional Wilderness, CA
Assisted in the design of a 11,500-feet-long pipeline in the Sunol Regional Wilderness, for the San Francisco Public Utilities Commission. The project included HDPE pipes, solar powered lift stations to lift over 1,000 feet of total head, water storage tanks, and cattle watering troughs. Participated in design calculations, design report, cost estimation, and preparation of plans and specifications. 82 Patrick Hassett
Staff Engineer
Mr. Hassett is an environmental engineer with experience in the analysis, design, and assessment of water treatment, distribution, and storage facilities. He has an Online Geospatial Certificate and has worked in numerical modeling, with proficiency in models/platforms such as ArcGIS, QGIS, EPANET, SWMM, HECHMS and HEC-SSP.

RECENT RELEVANT PROJECT EXPERIENCE
Cross-Connection Control Testing at Golden Gate Park, San Francisco Public Utilities Commission (SFPUC), San Francisco, CA
Staff engineer participating in the field testing at Golden Gate Park to ensure the potable water system is not interconnected with the non-potable irrigation system.

State Water Resources Control Board, Division of Drinking Water, Santa Rosa, CA
Water Resources Control Engineer responsible for implementing state drinking water regulations for public water systems in Lake, Mendocino, and Napa counties.

Completed physical inspections of drinking water treatment, distribution, and storage facilities for sanitary and operation compliance. Drafted and issued permits and permit amendments as necessary. Issued enforcement actions for water quality violations. Developed tools for historic water quality data review querying state’s water quality database.

US Environmental Protection Agency, Office of Research and Development, Cincinnati, OH
Modeled and studied the resilience of drinking water distribution systems.

Developed and applied USEPA’s network tool for resiliency (WNTR) hydraulic modeling tool. Developed new software features, ran large sets of simulations, and developed new data visualization methods. Produced an open-source Python package combining these advancements into a single user-friendly Application Programming Interface with documentation and continuous integration testing.

Achilli Research and Teaching Laboratory, Humboldt State University, Arcata, CA
Developed a model and a corresponding user interface for a membrane-based energy recovery process in a low-energy desalination pilot project. Developed an Arduino-based program and hardware configuration for logging pressure, flow, and salinity data from sensors in a hybrid desalination system

EDUCATION
BS, Environmental
Resources
Engineering,
Humboldt State
University, 2018
83 City Council/Successor Agency
Agenda Item Summary Agenda Item:

Meeting Date:

D.5
February 9, 2022
Agenda Section:

Consent
Staff Contact:

David Kelley, City Manager
Agenda Item Title:

Funding Agreement with the Cloverdale Senior Multipurpose Center ________________________________________________________________________________________ Recommended Council Action(s):

Adopt a Resolution titled, “A Resolution of the City Council of the City of Cloverdale approving a Funding Agreement with the Cloverdale Senior Multipurpose Center in an amount not to exceed Forty Thousand Dollars ($40,000) and authorizing the City Manager to execute said agreement in a form approved by the City Attorney”.
________________________________________________________________________________________ Background:

The Cloverdale Senior Multipurpose Center submitted a written request for funding assistance from the City of Cloverdale during the development of the fiscal year 2021-22 budget development process. The City Council allocated $15,000 in the fy 2021-22 budget to provided funding assistance to the Senior Center for Senior Center Programs and Community Service support. The Senior Center subsequently requested an additional funding amount of $25,000 to augment their original funding request for a total funding request of $40,000.
________________________________________________________________________________________ Summary:

The Cloverdale Senior Multipurpose Center’s Funding request letter is attached. The funding request identifies the proposed use of funds will be utilized for two purposes as follows:

1. Senior Center Programs
We move toward opening the Center and bringing back our pre-pandemic programs and outreach services while continuing to navigate the openings and closings according to the Sonoma County Guidelines. We will need to redistribute funding away from current “emergency” focused programs to our general operating needs. Since the pandemic began, we have added the Cloverdale Community Food Insecurity Task Force and Workgroup, food distribution coordination, and other support work resources during the emergency response. Additionally, a goal is to make special efforts toward diversity, equality, and inclusion in our community outreach and programs. We anticipate the need for funding to bridge the financial gap between newly established programs and previously existing programs.

2. Associations and Community Collaboration Work (With organizations providing community services to seniors and vulnerable populations of the Cloverdale area.) These funds will assist with some of the program costs working in collaboration with other organizations in the community such as La Familia Sana, CERT, The Citrus Fair, Kiwanis, Health Action, and Rotary. In addition, we are building up projects in collaboration with St. Joseph’s Healthcare (Mobile Clinic) and Alexander Valley Health. We are also collaborating with SOS 84 City Council/Successor Agency Agenda Item Summary
Meeting Date: February 9, 2022
Item No. D.5

Counseling Services based out of Santa Rosa and the Cloverdale Police Department to bring the Youth Diversion Program to Cloverdale While expanding on Behavioral Health Counseling locally.

The City Council considered the Cloverdale Senior Multipurpose Center’s additional funding request during the discussions on allocation of one-time funding received pursuant to the American Rescue Plan Act (ARPA) on October 13, 2021, January 12, 2022, and January 26, 2022. The City Council allocated an additional $25,000 in General Funds to the Senior Center based on the receipt of one-time funds through the ARPA.

The City Council is being requested to adopt a resolution approving a funding agreement with the Cloverdale Senior Multipurpose Center. A copy of the Senior Center’s scope of work is attached. ________________________________________________________________________________________ Options:

1. Deny approval of Resolution authorizing the City Manager to execute agreement with the Cloverdale Senior Multipurpose Center, or

2. Provide alternative direction to staff
________________________________________________________________________________________ Subcommittee Recommendation:

The funding request item was discussed by the City Council during the budget development process and the American Rescue Plan Act funding allocation process.
________________________________________________________________________________________ Budget/Financial Impact:

Funding in the amount of $15,000 was allocated for the Cloverdale Senior Multipurpose Center in the FY 2021-22 budget. The City Council allocated additional one-time funding in the amount of $25,000 to the Senior Center for a funding allocation totaling $40,000.00 ________________________________________________________________________________________ Attachments:

1. Resolution

2. Senior Multipurpose Center-Scope of Work
85 City of Cloverdale
City Council
Resolution No. 0XX–2022

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE APPROVING A FUNDING AGREEMENT

WITH THE CLOVERDALE SENIOR MULTIPURPOSE CENTER IN AN AMOUNT NOT TO EXCEED FORTY THOUSAND DOLLARS ($40,000) AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID AGREEMENT

IN A FORM APPROVED BY THE CITY ATTORNEY
WHEREAS, the Cloverdale Senior Multipurpose Center requested funding assistance from the City of Cloverdale; and
WHEREAS, the City Council allocated $15,000 in the fy 2021-22 budget to provided funding assistance to the Senior Center for Senior Center Programs and Community Service support; and WHEREAS, the Senior Center subsequently requested an additional funding amount of $25,000 to augment their original funding request for a total funding request of $40,000; and WHEREAS, the City Council considered the Cloverdale Senior Multipurpose Center’s additional funding request during the discussions on allocation of one-time funding received pursuant to the American Rescue Plan Act (ARPA) on October 13, 2021, January 12, 2022 and January 26, 2022; and WHEREAS, the City Manager recommends including the Senior Center funding request for Senior Center programs attached hereto and incorporated herein as Exhibit “A” in a funding agreement; and WHEREAS, the proposed funding agreement is for a not to exceed compensation amount of $40,000, which will be funded by the City’s General Fund.

NOW, THEREFORE, BE IT RESOLVED that the Cloverdale City Council approves a funding agreement with the Cloverdale Senior Center in an amount not to exceed Fifty Thousand Dollars ($40,000) and authorizing the City Manager to execute said agreement in a form approved by the City Attorney.

The foregoing Resolution No. 074-2022 was duly introduced and adopted by the City Council of the City of Cloverdale at its regular meeting held on the 9th day of February 2022 by the following roll call vote:

Ayes: Mayor and Mayor Bagby
Noes:

Absent:

Abstaining: e
APPROVED: ATTEST:
______________________________ ____________________________________ Todd Lands, Mayor Jill Garibaldi, City Clerk
Exhibit A – Senior Center Funding Assistance Scope of Work for FY 2021-22 86 The mission of CSMC is to provide Cloverdale residents with activities, support, resources and services that encourage participation in community life, promote well-being and independence, and enhance dignity. 707-894-4826 y 311 North Main Street, Cloverdale, CA 95425 Mailing: P.O. Box 663, Cloverdale, CA 95425 y www.CloverdaleSeniorCenter.com The Cloverdale Senior Multipurpose Center, Federal ID#68-0106405, has tax exempt status as described in Section 501c(3) of the Internal Revenue Code.

City of Cloverdale
David J. Kelley, City Manager
124 N. Cloverdale Blvd.

Cloverdale CA 95425
Office: 707-894-1710
Re: Funding Assistance and Budget Committee
To whom it may concern:

The Cloverdale Senior Multipurpose Center would like to request assistance from the City of Cloverdale to fund a portion of this budget cycle. We want to ask your consideration of $40,000 for the Senior Center Programs and Community Service support.

Senior Center Programs
We move toward opening the Center and bringing back our pre-pandemic programs and outreach services while continuing to navigate the openings and closings according to the Sonoma County Guidelines. We will need to redistribute funding away from current “emergency” focused programs to our general operating needs. Since the pandemic began, we have added the Cloverdale Community Food Insecurity Task Force and Workgroup, food distribution coordination, and other support work resources during the emergency response. Additionally, a goal is to make special efforts toward diversity, equality, and inclusion in our community outreach and programs. We anticipate the need for funding to bridge the financial gap between newly established programs and previously existing programs.

Associations and Community Collaboration Work (With organizations providing community services to seniors and vulnerable populations of the Cloverdale area.) These funds will assist with some of the program costs working in collaboration with other organizations in the community such as La Familia Sana, CERT, The Citrus Fair, Kiwanis, Health Action, and Rotary. In addition, we are building up projects in collaboration with St. Joseph’s Healthcare ( Mobile Clinic) and Alexander Valley Health. We are also collaborating with SOS Counseling Services based out of Santa Rosa and the Cloverdale Police Department to bring the Youth Diversion Program to Cloverdale While expanding on Behavioral Health Counseling locally.

A list of programs and community services provided by the Senior Center is as follows; 87 The mission of CSMC is to provide Cloverdale residents with activities, support, resources and services that encourage participation in community life, promote well-being and independence, and enhance dignity. 707-894-4826 y 311 North Main Street, Cloverdale, CA 95425 Mailing: P.O. Box 663, Cloverdale, CA 95425 y www.CloverdaleSeniorCenter.com The Cloverdale Senior Multipurpose Center, Federal ID#68-0106405, has tax exempt status as described in Section 501c(3) of the Internal Revenue Code.

1. We provide and assist with food distribution in collaboration with Sonoma County, St. Peters Church, and the Citrus Fair

2. Lunch program, three times per week, partnering with local restaurants and volunteers

3. Coffee with the Mayor Program began here at the Senior Center

4. Lo-cost produce market every Friday, (except holidays)

5. COPE disaster preparation workshops for Seniors

6. Life Happens Support Group

7. SOS Counseling site

8. Joblink

9. Legal Aid

10. Fiscal Sponsorships as needed, as with Health Action Cloverdale and La Familia Sana

11. Site use for other service groups like Kiwanis and Local Care for Local Elders

12. Haircuts

13. Chair massage

14. Flu Shot Clinics

15. Covid testing

16. Podiatry services

17. Yoga, chair yoga, Qigong, Strength training, Bean Bag Baseball, American sign language

18. Writing your Autobiography with Kay Wells

19. Tamale making class

20. Bingo, Bunco, other card games, and Puzzle challenges

21. Providence Mobile Health Clinic

22. Food Security Task Force

23. Currently spearheading the development of a transportation program We want to assure you that we continue to seek out and apply for alternative funding to support this request. Though we would welcome more support from the City of Cloverdale, we understand the many needs that face our City.

Thank you for considering supporting us as we continue to support our City and community as a whole.

I can provide more details as requested
Respectfully
Al Myers
President, Board of Directors
Cloverdale Senior Multipurpose Center
88 City Council/Successor Agency
Agenda Item Summary Agenda Item:

Meeting Date:

D.6
February 9, 2022
Agenda Section:

Consent
Staff Contact:

David Kelley, City Manager
Agenda Item Title:

Appointment to the North Council seat on the Sonoma County Continuum of Care Board _______________________________________________________________________________________ Recommended Council Action(s):

Approve the appointment of S Stephen Sotomayor, the City of Healdsburg’s Housing Administrator to the North County seat on the Sonoma County Continuum of Care Board and Windsor Town Councilmember Esther Lemus as an alternate.
________________________________________________________________________________________ Background:

The Sonoma County Continuum of Care (CoC) is the regional body with lead responsibility for addressing homelessness. Its roles include allocating Federal and state funding, setting policy (such as prioritizing who has access to shelter), and selecting the Lead Agency responsible for homelessness services in the County of Sonoma (the organization to manage programs, funding, and data).

Recently, the Sonoma County CoC revised its Charter which included a change to the process in which it elects the members of its Board. This change includes creating both elected and appointed positions. Elected members are selected by the membership of the CoC through a vote, whereas appointed members are chosen by organizations. One of the appointed positions is a North County representative that would be selected by the Cities of Cloverdale and Healdsburg and the Town of Windsor.

The Continuum of Care Board has requested that seats that require appointment have final nominations in to the CoC staff by February 22, 2022, in time for the February 23, 2022, CoC Board Meeting and the March 2, 2020 CoC Membership meeting. Appointed Board members do not have term-limits but rather serve at the will of their appointing authorities. It is recommended that appointing authorities revisit their appointment on an annual basis.
________________________________________________________________________________________ Summary:

The CoC recently approved a new Charter which includes a permanent seat for the North County of Sonoma. The appointment to the CoC Board is a joint appointment by the City Councils of the City of Cloverdale and Healdsburg and the Town of Windsor. There are no restrictions on the appointee; it can be a Councilmember, staff person, or member of the community. The cities may also select an alternate member. The full roster of seats for the CoC Board is below:

Membership Positions on the CoC Board
Appointed Santa Rosa
Appointed Petaluma
Appointed North County; appointed by Healdsburg, Cloverdale & Windsor City/Town Councils
Appointed West County; appointed by Sebastopol City Council Appointed Sonoma Valley; appointed by Sonoma City Council 89 City Council/Successor Agency Agenda Item Summary
Meeting Date: February 9, 2022
Item No. D.6

Appointed Rohnert Park/Cotati; appointed by City Councils Appointed Board of Supervisors
Appointed County Safety Net Departments
Appointed Largest Homeless Service Provider
Elected Elect by Lived Experience group or CoC Voting Members Elected Elect by Youth Advisory Board or CoC Voting Members Elected Second homeless services provider
Elected Licensed Health Care Organization
Elected Advocate
Elected At Large (2 Membership Positions)
Elected Funder
Stephen Sotomayor, the City of Healdsburg’s Housing Administrator currently serves on the CoC Board as an elected At-Large Member and Chairs the Funding Workgroup and Co-Chairs the Sonoma County CoC Strategic Planning Committee. His term expires in March of 2022. Stephen Sotomayor submitted a letter of interest indicating his interest in continuing to serve on the CoC Board. Staff is recommending that the City Council recommend Stephen Sotomayor for appointment to the CoC Board for a one-year term. The appointment of Stephen Sotomayor will provide continuity on the Board and will allow him to complete his work as Co-Chair of the CoC Strategic Planning Committee.

In addition to the appointment of Stephen Sotomayor, the Council is recommended to consider the nomination of Windsor Town Councilmember Esther Lemus as an alternate member to the CoC Board.

Appointment of Esther Lemus as an alternate, will provide time for the alternate member to the CoC to learn of ongoing projects and Board functions. The North County also currently has another representative on the Continuum of Care Board. Margaret Sluyk, the Executive Director for Reach for Home currently serves as an elected representative and her term will expire at the end of 2022. At the end of one year, the City Councils may appoint a new member to represent the North County in alignment with annual elections of CoC Board members.

It is important to note that the time commitment expected of CoC Board members is substantial. The CoC holds meetings monthly that typically take a full afternoon. It also holds occasional additional meetings.

Much of its work is done through committees, each of which meets once or twice a month for several hours. CoC Board members can expect to hear with some frequency from advocates, providers, or others. ________________________________________________________________________________________ Alternative Options:

1. Nominate an alternative appointment to the CoC Board; or

2. Provide alternative direction to staff
________________________________________________________________________________________ Subcommittee Recommendation:

None.
________________________________________________________________________________________ Budget/Financial Impact: None.
________________________________________________________________________________________ Attachments:

1. Letter of Interest from Stephen Sotomayor
90 91
92 City Council/Successor Agency
Agenda Item Summary Agenda Item: D.7
Meeting Date: February 9, 2022
Agenda Section:

Consent
Staff Contact:

David Kelley, City Manager
Agenda Item Title:

Minor Construction Agreement with Knight’s Electric for electrical services at the City of Cloverdale Wastewater Treatment Plant
Recommended Council Action(s):

Adopt a Resolution entitled, "A Resolution of the City Council of the City of Cloverdale approving an agreement with Knight’s Electric in the amount of $34,449.00 for replacement of a 400-amp panel at the City’s Wastewater Treatment Plant and authorizing the City Manager to execute said agreement." Background:

The City of Cloverdale Wastewater Treatment Plant’s main electrical service panel is in need of replacement. The existing panel that services the Wastewater Treatment Plant was installed approximately 45 years ago and has served its useful life. In the past 2 years, the existing panel has been subject to multiple breaker failures. The failure of the breakers was due in part to the age of breakers and panel. Due to the age of the breaker, finding compatible replacement parts has become increasingly challenging. A new/updated electrical service panel and wiring for the Wastewater Treatment Plant is needed to ensure that electrical power/service to the facility is reliable.

Summary:

Knight’s Electric has provided electrical contractor services for various electrical repair and improvement projects at the at the City’s Wastewater Treatment Plant (WWTP) and has an in depth knowledge of the electrical equipment at the City’s WWTP. Knights Electric provided a scope of work (outlined below) for the replacement of the existing electrical service panel that is aging and served is useful live.

Scope of work:

1. Replace existing 400amp, 277/480volt, electrical service panel without main circuit breaker, sub circuit breakers, and no fuse protection with (1) new 400amp panel with main lugs only, and (2) 225amp sub breakers.

2. Rewire existing automatic transfer to new 400amp, 277/480volt panel.

3. Includes concrete removal, replacement of concrete, for new panel, trenching and backfill.

4. Includes 150kw generator rental for up to 4 days, connect and disconnect of generator, excludes fuel for generator.

The cost proposal from Knight’s electric for the replacement of the 400-amp panel is in the amount of $34,449.00.

Options:

1. Deny Resolution; or.

2. Provide alternative direction to Staff.
93 City Council/Successor Agency Agenda Item Summary
Meeting Date: February 9, 2022
Item No.: D.7
Page: 2 of 2
Subcommittee Recommendation:

This project was not presented to the Public Works & Facilities Subcommittee for a recommendation.

Budget/Financial Impact:

The project is proposed to be funded by the City’s FY 2021-2 budget. Fund 630 Wastewater Operations budget has sufficient budget to cover the expense of the proposed work.

Attachments:

1. Resolution

2. Knight’s Electric Scope of Work/Cost Proposal
94 CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. ____ –2022

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH KNIGHT’S ELECTRIC IN THE AMOUNT OF $34,499.00 AND AUTHORIZING

THE CITY MANAGER TO EXECUTE THE AGREEMENT
WHEREAS, the City of Cloverdale maintains and operates a Wastewater Treatment Plant (WWTP) on Asti Road; and
WHEREAS, Knight’s Electric is uniquely qualified to perform the electrical repair work at the City’s WWTP; and
WHEREAS, the City requested a cost proposal from Knight’s electric for the replacement of the aging 400-amp service at the City’s WWTP; and
WHEREAS, Knight’s Electric provided a cost proposal for replacement of the 400 amp panel at the WWTP attached hereto as Exhibit A; and
WHEREAS, the City of Cloverdale has identified sufficient funding in the Wastewater Budget (Fund 630) in the City’s adopted Fiscal Year 2021-22 budget sufficient to complete the project.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Cloverdale hereby:

1. Approve a Minor Construction Agreement with Knight’s Electric in the amount of $34,499.00.

2. Authorize the City Manager to sign a minor construction management agreement with Knight’s Electric in a form approved by the City Attorney.

The foregoing Resolution No. ____-2022 was duly introduced and adopted by the City Council of the City of Cloverdale at its regular meeting held on the 9th day of February 9, 2022, by the following roll call vote:

Ayes: (_)Wolter and Mayor Bagby
Noes: (_) None

Absent: (_)
Abstaining: (_) None
APPROVED: ATTEST:
______________________________ ____________________________________ Todd Lands, Mayor Jill Garibaldi, City Clerk
Exhibit A – Knight’s Electric Proposal for 400 amp Panel Replacement 95 Date: 1/07/2022
400amp Panel Replacement Rev-1: 6312MG
Knights’ Electric Inc •11410 Old Redwood Hwy • Windsor CA 95492 •707-433-6931 Phone •707-433-2750 Fax License # 432135 www.Knightselectric.com

Prepared For:

Jay Robinson
City of Cloverdale Wastewater Treatment
Project Information:

Wastewater Treatment Plant
400amp Electrical Panel
Replacement.
_____________________________________________________________________________________ Scope of work:

1. Replace existing 400amp, 277/480volt, electrical service panel without main circuit breaker, sub circuit breakers, and no fuse protection with (1) new 400amp panel with main lugs only, and (2) 225amp sub breakers.

2. Rewire existing automatic transfer to new 400amp, 277/480volt panel.

3. Includes concrete removal, replacement of concrete, for new panel, trenching and backfill.

4. Excludes permits and permit fees.

5. Includes 150kw generator rental for up to 4 days, connect and disconnect of generator, excludes fuel for generator.

6. Includes prevailing wages.

Price Breakdown
BID ITEM# DESCRIPTION PRICE
1-6 Panel Replacement $34,449.00
Total $34,449.00
Clarifications/Exclusions:

1. This price does not include generator rental, building permit fees, performance or payment bonds, overtime pay, All work will be performed during normal working days and hours. This price does not include any responsibility for unknown or unmarked utilities.

2. If, during the time for performance of the contract, including any extensions, the increase in price of any material, item or component or portion of the work exceeds two percent (2%), the General Contractor/Business Owner/Home Owner agrees to absorb and pay for that portion of the escalation in price which exceeds two percent (2%) of the price at the time this contract was entered into.

Notwithstanding any other provision of this contract, the GC/BO/HO agrees to absorb and pay all material escalation costs during periods of delay to Knights’ Electric, Inc. performance resulting from the GC/BO/HO fault or negligence.

3. Payments to be made as follows: As per project specifications or net 10 days from invoice date.

4. All work to be completed in a workmanlike manner according to standard practices. A 1 ½% (18% per annum) service charge will be added to all past due accounts.

5. Knights’ Electric shall be excused for any delay in completion of the contract caused by acts of God, acts of the Owner, of the Owner’s agent, employee or independent contractor, storm weather, labor trouble, acts of public utilities, public bodies or inspectors, extra 96 Date: 1/07/2022
400amp Panel Replacement Rev-1: 6312MG
Knights’ Electric Inc •11410 Old Redwood Hwy • Windsor CA 95492 •707-433-6931 Phone •707-433-2750 Fax License # 432135 www.Knightselectric.com

work, failure of owner to make progress payments promptly, or other contingencies unforeseeable by or beyond the reasonable control of the contractor.

Authorized Signature ____________
Art Knight - Project Manager
Note: This proposal may be withdrawn by us if not accepted within 30 days.

Acceptance of Proposal: The above or attached prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above.

Signature____________________________________________________ Date of Acceptance____________________________________________ Notice to Owner: Contractors are required by law to be licensed and regulated by the Contractors’ State License Board. Any questions concerning a contractor may be referred to the Registrar of the Board, whose address is: Contractors’ State License Board, 3132 Bradshaw Rd., Sacramento, CA 95827. Under the Mechanic’s Lien Law, any contractor, subcontractor, laborer, supplier, or other person who helps to improve your property but is not paid for his work or supplies, has a right to enforce claim against your property. This means that, after a hearing, a court office can sell your property and the proceeds of the sale used to satisfy the indebtedness. This can happen even if you have paid your contractor in full, if the subcontractor, laborer, or suppliers remain unpaid. 97 City Council
Agenda Item Summary
Agenda Item:

Meeting Date:

D.8
February 9, 2022
Agenda Section
Consent
Staff Contact
Kevin Thompson, Assistant City Manager / Comm. Dev. Dir Hector Galvan, Parks Superintendent
Agenda Item Title:

Amend the Fiscal Year 2021-22 budget to include project management and the purchase of a prefabricated restroom for the Cloverdale City Plaza.

Recommended Council Action(s):

Consideration and Adoption of a Resolution Amending the FY 2021-22 Budget and Authorizing the City Manager to execute a contract with Moe Engineering for project management and to purchase a prefabricated restroom facility.

Summary/Background: On January 26, 2022, the City Council directed staff to amend the Fiscal Year 2021-2022 budget to increase the amount budgeted for a restroom facility at City Plaza. The Council provided direction to install a more traditional restroom as opposed to a Portland Loo. The current budget allocates $175,000 for the installation of a restroom facility from Quimby Act Funds. The estimated cost for the traditional restroom is $298,645 leaving a gap of $123,645 (includes 10% contingency).

Base Price for Unit $200,000
Utility Work $25,000
Foundation (Slab) $9,000
Engineering BID Management $37,496
Contingency (10%) $27,149
TOTAL $298,645

This budget amendment in the amount of $123,645 will be added to the current budget of $175,000 to complete the project. The funding will be used to prepare BID specifications, engineering, site prep and the purchase of the restroom.

Alternative Options:

1. Provide alternative direction to staff.

Budget/Financial Impact:

The current balance in the Quimby Act Fund is $271,163 and $824,304 in the Park Impact Fee Fund. The FY 21- 22 Budget has $175,000 budgeted for the installation of a restroom at City Plaza. Staff is recommending the use Parks & Recreation Impact Fees to fund the remaining $123,645 Subcommittee Recommendation:

Bring forward budget amendment.

Attachments:

1. Resolution

2. Estimate from Moe Engineering for engineering and BID management

3. Budget Amendment Form
98 CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. ____ –2022

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE AMENDING THE FY 2021-22 BUDGET AND AUTHORIZING THE CITY

MANAGER TO EXECUTE A CONTRACT WITH MOE ENGINEERING FOR

PROJECT MANAGEMENT AND TO PURCHASE A PREFABRICATED
RESTROOM FACILITY.

WHEREAS, the City Council directed staff to install a traditional restroom as opposed to the Portland Loo that was previously budgeted; and
WHEREAS, MOE Engineering is qualified to provide project management; and WHEREAS, $175,000 was budgeted in FY 21-22 from Quimby Act Funds (Fund 504). The estimated cost for the traditional restroom and project management is $298,645. The additional $123,645 would be funded from Parks and Recreation Impact Fees (Fund 506). The estimated fund balance, after funding this project, in Fund 506 is $700,000 and approximately $96,000 in Fund 504.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Cloverdale hereby approves a contract with MOE Engineering and authorizes the City Manager to execute said agreement on behalf of the City and further approves the purchase of a prefabricated restroom facility to be located in the Cloverdale City Plaza
The foregoing Resolution No. ____-2022 was duly introduced and adopted by the City Council of the City of Cloverdale at its regular meeting held on the ___ day of _______ 2022 by the following roll call vote:

Ayes: (_) Councilmember Brigham, Councilmember Cruz, Councilmember Turner, Vice Mayor Wolter and Mayor Bagby
Noes: (_) None

Absent: (_)
Abstaining: (_) None
APPROVED: ATTEST:
______________________________ ____________________________________ Todd Lands, Mayor Jill Garibaldi, City Clerk
99 &LW\RI&ORYHUGDOH
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100
Budget Amendment Form

REVENUES AND OTHER FINANCING SOURCES
Fund Dept Amendment
Amount

REVENUE TOTAL -

EXPENDITURES AND OTHER FINANCING USES
Fund Dept Amendment
Amount
508 40.000 123,645
EXPENDITURE TOTAL 123,645

PURPOSE
restroom planning and construction
Date Date
2/2/2022
Date Entered by Date
Prepared By
Susie Holmes
Department Head Finance Director
Date Prepared
February 2, 2022
Account Description Account No.

Parks
Account No.

Requesting Department
Account Description
City Manager
Parks and Recreation Impact Fees
Susie Holmes
49130.000
Budget amendment to cover additional costs for the Cloverdale City Plaza X:\Agenda Development\COUNCIL\2022 REPORTS\2-9-2022\D. Consent\D.8 Restroom Budget Amendment\Budget Amendment Form - Plaza Restroom 101
City Council/Successor Agency
Agenda Item Summary Agenda Item: F.1
Meeting Date: 2/09/22
Agenda Section:

Public Hearing
Staff Contact:

Kevin Thompson, Assistant City Manager, Comm. Dev. Dir.

Agenda Item Title: Appeal of Planning Commission approval of a Major Design Review, Lot Line Adjustment and Plot Plan Review for the Alexander Valley Apartments affordable housing project located at 400 Asti Road.

Recommended Council Action(s):

1. Conduct public hearing for the appeal and adopt a Resolution (Attachment 1 and 2) denying the appeal and upholding the Planning Commission approval of a Major Design Review, Lot Line Adjustment and Plot Plan Review (DR PP LLA 002-2021) for the Alexander Valley Apartments located at 400 Asti Road.

2. Direct Staff to return with options for improving pedestrian safety on and around Asti Road. ________________________________________________________________________________________ Background:

This item is consideration of an appeal filed in response the Planning Commission’s 3-2 approval of the entitlements (Major Design Review, Lot Line Adjustment and Plot Plan Review) being sought by Alexander Valley Apartments. The appeal cites alleged deficiencies in the project’s environmental impact analysis, unaddressed public safety and traffic and pedestrian related impacts and quality of life related issues. To date, the project has completed two Planning Commission public hearings, dated November 2, 2021, and January 11, 2022. Prior to that, the applicant conducted a developer sponsored workshop on July 21st, 2021.

This meeting represents the third public hearing for the project. The project location is zoned Transit Oriented Development (TOD) which allows by right the construction of multi-family housing. However, per Section 18.03.150 of the Municipal Code the project is subject to a Major Design Review. This meeting represents the City Council’s opportunity to evaluate the project’s conformance with the Design Standards.

Existing Site Conditions
The 3.43-acre project site is located on the east side of Asti Road, between Railroad Avenue to the south and Lake Street to the north (Attachment 3). The frontage along Asti Road is paved but lacks infrastructure improvements including curb, gutter, sidewalk and a proper driveway apron/entrance. The undeveloped property is substantially comprised of annual grassland with riparian wetland vegetation and seasonal wetland/roadside ditch habitat primarily along the south side of the property.

There is an abandoned gravel/asphalt access road along the eastern boundary of the project site, and numerous old dirt spoils piles are in the southern portion of the annual grassland. The riparian wetland is located in a low-lying area between the annual grassland onsite and an abandoned railroad spur along Railroad Avenue. This wetland does not appear to support flows except runoff along Asti Road. The vegetation is dense on the southern boundary of the project site along Railroad Avenue but is less dense along Asti Road. The plant species composition of the annual grassland and riparian communities, as well as a more detailed project setting description can be found in the Biological Resources Assessment within Attachment 5.
102
City Council/Successor Agency Agenda Item Summary
Meeting Date 02/09/2022
Item No. F.1

Project Description:

The applicant is proposing to develop the site with the Alexander Valley Apartments project, a proposed 100% affordable multifamily development with 75 units, including one manager’s unit. The units would include a mix of one, two and three-bedroom apartments. The units have been designed for families with incomes between 30-60% of AMI (area median income) and would range in size from 576 sf to 1,165 sf per unit. All structures are proposed to be LEED Platinum certified (Leadership in Energy and Environmental Design) and have been designed with low water use in mind. Low-water use features of the project include use of very low flow plumbing fixtures with flows below California requirements, circulation pumps for hot water delivery in long line-length applications which limits the amount of water wasted waiting for hot water to get to a fixture. See Attachment 6, the Planning Commission agenda report for more details.

Bicycle parking would be provided, and other alternative transportation methods and programs would be offered to promote existing transportation options. If approved, the applicant would secure ownership of the property and maintenance of the development.

The units would be constructed in three detached three-story buildings with a bedroom break down shown here:

Bedroom Count Number of Units
1 Bedroom 32
2 Bedroom 24
3 Bedroom 19
Total 75
The project site is zoned TOD, which allows a density of 20 units/acre by-right, or 69 units for this site. Because this project is 100% affordable, the State Density Bonus Law (California Government Code Section 65915) entitles the project to receive a density bonus of up to 80%. The applicant is proposing a roughly 9% density bonus, bringing the total number of units in the project up to 75.

Concessions:

Because the project is 100% affordable, State Density Bonus law (California Government Code Section 65915) and the City’s own Inclusionary Housing and Density Bonuses regulations (Chapter 18.13 of the Cloverdale Municipal Code) entitle the project to four concessions. Concessions may be used to eliminate any of the City’s development standards. The City is prohibited from denying a concession unless it would have a significant, quantifiable, direct, and unavoidable impact, based on objective, identified written public health or safety standards, policies, or conditions as they existed on the date the application was deemed complete, and the impact cannot be mitigated. The applicants have chosen the following three concessions:
1) A reduction in private open space requirement.
2) Eliminate the covered parking requirement.
3) A reduction in the off-street parking requirement.

The first concession is being used to reduce the private open space development standard. All but two of the five unit types exceed the 60 sf private open space requirement; the one bedroom type B unit proposes 45 103
City Council/Successor Agency Agenda Item Summary
Meeting Date 02/09/2022
Item No. F.1

sf of private open space and the two bedroom unit proposes 54 sf of private open space. The result would be a total of 3,646 sf of private open space for the project overall, which is a slight reduction from the standard of 4,500 sf. However, the proposed plan would exceed the common open space requirements.

The reduction in square footage of private open space would still result in adequate useable private open space for these units while allowing for the proposed density of the project. Furthermore, the applicant states that an increase in private open space of 854 square feet would physically preclude development of the site at the density proposed and lead to a reduction of approximately 1.5 units. In addition to the provision of private open space, the project proposes to meet and exceed the common open space requirements.

Concessions to parking requirements are common for affordable housing projects, and in this case the applicants is using its second concession to eliminate the covered parking requirement . The applicants stated that the provision of 75 covered parking spaces with a minimum dimension of 10 ft by 20 ft would require approximately 2,850 square feet of additional area beyond what is required in order to accommodate the uncovered parking spaces. This increase in covered parking area would physically preclude development of the site at the density proposed and lead to a reduction of approximately 5 units. In addition, construction of the covered parking spaces would result in increased costs to the project and could hinder life safety by placing an impediment between aerial fire apparatus and the proposed buildings.

The applicant is using its third concession to decrease the amount of required parking. The City’s parking requirement is 193.The State Density Bonus law prohibits the City from requiring more than 1 parking space per studio/one-bedroom apartment, and more than 1.5 parking space per 2-bedroom. The applicant is using its third concession to further reduce the amount of required parking. The project will include 99.

In light of the requirements of the State Density Bonus law and the applicant’s justification for the requested concessions, staff has determined that there is no valid basis to deny the three concessions selected by the applicant, and therefore they must be approved.

Major Design Review/Plot Plan Review
Per Table 18.05.030-A of the Zoning Ordinance, multi-family residential uses are allowed in the TOD Zoning District upon approval of a Plot Plan Review permit. Major Design Review approval is required for development of vacant land with site and building improvements by Section 18.03.150 in order to ensure compliance with applicable development and design standards. The purpose and intent is to promote highquality design and well-built and maintained buildings, landscaping and public amenities in order to stimulate the relationship between the appearance of buildings and structures, property values and the taxable value of property in the City. The proposed project is consistent with all of the City’s applicable adopted zoning standards, and no use permit or additional land use entitlements are required. Accordingly, Major Design Review is limited to reviewing the proposed design and layout of the proposed project.

The Planning Commission performed a design review of the proposal including reviewing site plan, architecture, lighting, and landscaping and found them in conformance with the Design Standards. However, during that review, the Planning Commission provided some suggested changes for the applicant to consider.

As a result, amendments to the project were made as follows:

1. Appearance- Large trees in the front of the Building A are needed to block the view of the building from the freeway.

Response: Additional oak and red chestnut trees along the Asti Rd. frontage where there is no existing riparian vegetation have been provided for screening.
104
City Council/Successor Agency Agenda Item Summary
Meeting Date 02/09/2022
Item No. F.1

2. Safety- Fence the property.

Response: No fencing was proposed in the original submittal due to the existing natural topography and vegetation that will remain providing substantial screening and pedestrian barriers. The following fencing has been added to address the Commission’s concerns:

• A 4-foot wrought-iron fence at the back of the sidewalk along Asti Rd. frontage where no substantial natural barriers created by the riparian vegetation and water feature exist • A 6-foot wrought-iron fence along the eastern property boundary not naturally blocked by steep hillside
• A 6-foot wrought-iron fence around the southeastern corner not naturally blocked by the riparian vegetation to prevent pedestrian entry/exit onto Railroad Ave.

3. Safety- Add lighting to the southeast corner of the site.

Response: Additional lighting was added to the southeast corner making light levels consistent with higher security foot candle requirements.

4. Safety- Traffic safety improvement(s) along Asti Road.

Response: The applicant is proposing to install a crosswalk at the north end of the site leading across Asti Road to the existing sidewalk on the west side of the street.

5. Safety- Soundproof and fire rated windows the third-floor windows of Building A.

Response: All windows in the front of Building A (facing Asti Rd.) will be STC 38 sound control windows.

6. Comfort for Occupants- More space for children to play.

Response: The bocce ball court has been replaced with additional BBQ area; an outdoor exercise area that can be used by children, teens and adults; and an artificial turf area for free play.

Pedestrian Safety
During the Planning Commission hearings considering this project, members of the public raised concerns regarding pedestrian safety in the area. The applicant has attempted to address that concern by proposing to install a crosswalk at the north end of the site that will connect the new sidewalk along the project’s frontage with the existing sidewalk on the west side of the street. The crosswalk will be illuminated with flashing lights that are triggered by a pedestrian pushing a button. The sidewalk on the west side of the street stretches to 1st Street, where sidewalk continues under Highway 101 into Downtown.

Although the City’s ability to require the applicant to include additional safety improvements is extremely limited, there are additional steps the City may take to improve safety in the area. The project will pay approximately the City $60,000 in traffic impact fees. The City may use these funds to install traffic calming devices or other pedestrian safety measures in this area. Additionally, recent changes in state law allow the City to lower the speed limit on Asti Street. Staff also believes that it is likely the City could obtain Community Development Block Grant (CDBG) funds in order to pay for certain additional safety improvements. At the 105
City Council/Successor Agency Agenda Item Summary
Meeting Date 02/09/2022
Item No. F.1

Council’s direction, staff will prepare options for the Council to consider to further address safety concerns along Asti Road so that improvements can be completed prior to the completion of the Project.

Applicable Housing Laws
The proposed project complies with all of the City’s adopted objective standards, with the inclusion of the state mandated density bonus. For this type of project, the Housing Accountability Act (Government Code section 65589.5) prohibits denial of the project or a reduction in the number of units in the project. That law also prohibits conditions of approval condition of approval that would make the project financially or otherwise infeasible.

The proposed project is consistent with all of the City’s applicable adopted zoning standards, and no use permit or additional land use entitlements are required. Accordingly, Major Design Review is limited to reviewing the proposed design and layout of the proposed project. Any conditions of approval should similarly be related to the design of the project.

The City received additional guidance from the California Department of Housing and Community Development regarding the housing laws applicable to the City’s review of the project. The letter is attached to this report along with the other correspondence that has been received regarding the project.

Environmental Review
The California Environmental Quality Act requires the City to review the proposed project’s impact on the existing environment. However, CEQA does not require or allow the study of the existing environment’s impact on the project. The project qualifies for a Class 32 exemption (In-Fill Development Projects) from the CEQA under Section 15332 as it involves the construction of 75 apartments on a 3.43-acre property that would conform to all applicable General Plan policies, Station Area/Downtown Precise Plan regulations and Zoning standards including density (upon approval of the density bonus), lot coverage, floor area ratio (F.A.R.), setbacks and parking (upon approval of the requested concessions) and required open space. The site is surrounded by urban uses and does not contain any known habitat for endangered rare or threatened species (see Attachment 5 for a biological study of the project site) and the site can be served by City utilities and services. Should the project be approved, it would not result in a significant effect related to water quality, air quality, traffic or noise. Furthermore, based on the application materials, existing site conditions and location of the project none of the exceptions in CEQA Guidelines section 15300.2 would limit the above referenced categorical exemption for the project.

Summary
The Planning Commission over the course of two meetings reviewed the project for compliance with the Design standards. After the applicant made amendments to the project based on Planning Commission comments, the appropriate findings were made, and the project was approved by a 3-2 vote. After approval, an appeal was filed that cites deficiencies in the project’s environmental impact analysis, unaddressed public safety and traffic and pedestrian related impacts and quality of life related issues. Given the project is zoned correctly, the focus of any review should be limited to the design of the project. The project qualifies for a CEQA Class 32 In-Fill exemption, as described in Attachment 5. This meeting will serve as the third public hearing for the project.
106
City Council/Successor Agency Agenda Item Summary
Meeting Date 02/09/2022
Item No. F.1

_______________________________________________________________________________________ Options: Provide staff direction.
________________________________________________________________________________________ Subcommittee Recommendation: N/A
________________________________________________________________________________________ Budget/Financial Impact: N/A
________________________________________________________________________________________ Attachments:

1. Resolution upholding Planning Commission approval and denying the appeal.

2. Appeal Application

3. Local Map

4. Plan Set

5. Categorical Exemption Memo

6. Planning Commission Agenda Report

7. Correspondence
5054699.1
107

CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. XYZ-2022

RESOLUTION OF THE CITY OF CLOVERDALE CITY COUNCIL DENYING THE APPEAL AND UPHOLDING THE PLANNING COMMISSION’S APPROVAL OF A DESIGN REVIEW, LOT LINE ADJUSTMENT AND PLOT PLAN

REVIEW FOR THE ALEXANDER VALLEY APARTMENTS PROJECT AND RELATED SITE IMPROVEMENTS LOCATED AT 400 ASTI ROAD (APN 001-211-018)
WHEREAS, an application for a Major Design Review, Lot Line Adjustment and Plot Plan Review was submitted by the applicant, Pacific West Communities Inc, on behalf of Greg Lucas (property owner), to allow for construction of the Alexander Valley Apartments Affordable Housing project with 75 multifamily residences and related site improvements at 400 Asti Road; and WHEREAS, the City Council adopted the Station Area/Downtown Plan in 2010 as a guide for integrating the City and passenger rail service to the Cloverdale Depot, the Plan was instrumental in the creation of the Transit Oriented Development General Plan land use designation and zone district, and the project site is located within the Plan area and one-half mile of the Cloverdale Depot; and WHEREAS, the site is designated Transportation Oriented Development (TOD) on the City’s adopted General Plan Land Use Map, which provides high density residential and employment destination uses that directly contribute riders for the SMART passenger rail station and is intended for a community where transit serves wholly or partially as a substitute for automobile use; and WHEREAS, the site is located in the Transit Oriented Development (TOD) Zoning District on the City’s adopted Zoning Map wherein multi-family residential is a permitted use subject to Plot Plan Review permit approval; and
WHEREAS, Major Design Review is required by zoning Ordinance Section 18.03.150(C) as the project involves the development of vacant land with site and building improvements; and WHEREAS, the project qualifies for a density bonus and concessions or incentives pursuant to state density bonus law Section 65915 and Cloverdale Municipal Code Chapter 18.13; and WHEREAS, the project has been reviewed against the City’s adopted Residential Development Design Guidelines, Station Area/Downtown Plan TOD Development Regulations and the Residential Design Standards (Chapter 18.10 of the Zoning Ordinance), and has been determined to be consistent with those requirements; and
WHEREAS, the Planning Commission considered the request and a related staff report during a regular Planning Commission Public meeting on November 2, 2021 and a special Planning Commission Public meeting on January 11, 2022 approved Major Design Review and Plot Plan Review application by a vote of 3-2, and
WHEREAS, an appeal of the Planning Commission’s approval was timely filed for the project on January 20, 2022 citing alleged deficiencies in the project’s environmental impact analysis, unaddressed public safety and traffic and pedestrian related impacts and quality of life related issues, and WHEREAS, based upon the information presented in the application materials, the City Council finds that this project qualifies for a Class 32 categorical exemption under California Environmental Quality Act (CEQA) Guidelines Section 15332 (In-Fill Development Projects) as it is consistent with the TOD zone and land use designation, the 3.43-acre project site can be served by all required utilities and public 108
services, is not a habitat for endangered, rare or threatened species and the project would not result in any significant effects relating to traffic, noise, air quality or water quality. Furthermore, based on the application materials, existing site improvements and location of the project none of the exceptions in CEQA Guidelines section 15300.2 would limit the above referenced categorical exemption for the project.; and
WHEREAS, based upon the information presented in the application materials, the City Council finds that this project is consistent with the development density established by the existing zoning and general plan policies, and there are no impacts peculiar to the project that were not analyzed in the General Plan EIR. Pursuant to CEQA Guidelines section 15183, no additional environmental review is required for the project; and
WHEREAS, the City Council has determined that the findings for Major Design Review required by Section 18.03.150 of the Zoning Ordinance have been met. Based on the application information and the information contained in the staff report, the following findings have been made:

1. The proposal is consistent with the General Plan, any applicable specific plan and the provisions of this Title, including but not limited to Development Standards and Design Review Standards for the district in which the property is located, and with the Design Guidelines for the City of Cloverdale and/or design guidelines for the area in which the project is located.

The project will provide the City with affordable housing units for low and very low-income residents within a half-mile to the train station and downtown Cloverdale. The project will also further some of the City’s goals that contributed to the creation of the Station Area/Downtown Plan by providing a source of transit riders within a half-mile of the station and will help the City to reduce automobile generated greenhouse gases. Moreover, the project will establish a residential community within walking distance to the downtown, providing a customer and pedestrian base supporting the economic vitality of the downtown. The project is consistent with the development standards, goals and vision of the Station Area/Downtown Plan by developing a high density community within walking distance of both the downtown and the Cloverdale Depot.

While the project helps to emphasize and support the traditional downtown as the City core, likewise it will help to improve the City economy by providing more foot traffic to local businesses.

Based upon the information contained in the application materials, as proposed, staff concludes that the project is consistent with the goals and policies of the General Plan and the Station Area/Downtown Precise Plan. Additionally, the improvements are in conformance with all applicable development standards of the Zoning Ordinance, including Residential Design Standards, Asti Road Design Standards, TOD Zoning District Design Standards and the project is in substantial compliance with the Residential Development Design Guidelines.

2. The proposal will not be detrimental to the health, safety, comfort and general welfare of the persons residing or working in the neighborhood of the proposed project.

The design and layout of the project do not cause any impacts to public health, safety, or welfare.

The Categorical Exemption Memo provided by the applicant evaluated the projects potential impacts on a variety of topics such as traffic, air quality, water quality, endangered, rare or threatened species, noise, scenic highways and historical resources. The memo demonstrates that the project can be considered exempt from CEQA under Section 15332, and does not meet any of the exceptions to categorical exemptions set forth in Section 15300.2 of the CEQA Guidelines.

The project is also subject to the requirements of the California Building Code and Fire Code to ensure the public health, safety and welfare. The applicants have worked closely with the Fire 109
District to ensure that the project has been designed with the public health, safety and welfare in mind. Finally, the Building Permit process and conditions of approval further ensure that the use will not be detrimental to the public health, safety or welfare.

3. The general appearance of the proposal is in keeping with the character of the neighborhood.

The project has been designed in accordance with the TOD district regulations with buildings that will have the appearance of row housing with front entrances facing Asti Road and with parking situated to the rear. The improvements meet the Residential District Design Standards, Asti Road Design Standards and the TOD Zoning District Design Standards of the Zoning Ordinance as well as the Station Area/Downtown Precise Plan, and are in substantial compliance with the Residential Design Guidelines. The project is consistent with the goals and vision of the Station Area/Downtown Plan by developing a high density community within walking distance of both the downtown and the Cloverdale Depot.

WHEREAS, the City Council has determined that all the following findings required by Plot Plan Review Section 18.03.120(C) have been met. Based on the application information and the information contained in the staff report, the following findings have been made:

1. The proposed project is consistent with the goals, objectives, policies and programs of the Cloverdale General Plan.

The project will provide the City with affordable housing units for low and very low-income residents within a half-mile to the train station and downtown Cloverdale. The project will also further some of the City’s goals that contributed to the creation of the Station Area/Downtown Plan by providing a source of transit riders within a half-mile of the station and will help the City to reduce automobile generated greenhouse gases. Moreover, the project will establish a residential community within walking distance to the downtown, providing a customer and pedestrian base supporting the economic vitality of the downtown.

Based upon the information contained in the application materials, as proposed, staff concludes that the project is consistent with the goals and policies of the General Plan as well as the Station Area/Downtown Precise Plan.

2. The proposed project conforms to applicable performance standards and will not be detrimental to the public health, safety or general welfare.

The design and layout of the project do not cause any impacts to public health, safety, or welfare.

The Categorical Exemption Memo provided by the applicant evaluated the projects potential impacts on a variety of topics such as traffic, air quality, water quality, endangered, rare or threatened species, noise, scenic highways and historical resources. The memo demonstrates that the project can be considered exempt from CEQA under Section 15332, and does not meet any of the exceptions to categorical exemptions set forth in Section 15300.2 of the CEQA Guidelines.

The project is also subject to the requirements of the California Building Code and Fire Code to ensure the public health, safety and welfare. The applicants have worked closely with the Fire District to ensure that the project has been designed with the public health, safety and welfare in mind. Finally, the Building Permit process and conditions of approval further ensure that the use will not be detrimental to the public health, safety or welfare

3. The physical location or placement of the use on the site is compatible with the surrounding neighborhood.
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The project has been designed in accordance with the TOD district regulations with buildings that will have the appearance of row housing with front entrances facing Asti Road and with parking situated to the rear. The improvements meet the Residential District Design Standards, Asti Road Design Standards and the TOD Zoning District Design Standards of the Zoning Ordinance as well as the Station Area/Downtown Precise Plan, and are in substantial compliance with the Residential Design Guidelines. The project is consistent with the goals and vision of the Station Area/Downtown Plan by developing a high density community within walking distance of both the downtown and the Cloverdale Depot.

WHEREAS, the City Council has determined that all the following findings required by Lot Line Adjustment Section 17.52.100 have been met. Based on the application information and the information contained in the staff report, the following findings have been made:

1. The project conforms to the Cloverdale Zoning Code.

The lot line adjustment would reestablish the size and shape of two existing properties currently comprising 149,302 square feet (APN 001-211-018) and 188,776 square feet (APN 001-211-019).

The resulting sizes of the two parcels would be approximately 153,629 square feet and 184,449 square feet after the lot line adjustment. The project has been reviewed against the Zoning Code and determined to conform to the Cloverdale Zoning Code as the new lots will be in compliance with the minimum development standards of the TOD (Transit Oriented Development) and R-1 (Single-Family Residential) Zoning District.

2. The project conforms to the Cloverdale Building Code.

The purpose of the lot line adjustment is to ensure adequate separation in conformance with the Building Code will exist between boundary lines and future structures once the structures are constructed.

3. That the locations of all existing utilities, infrastructure, and easements conform or will conform to the Cloverdale Municipal Code.

The project has been reviewed and staff has determined that the locations of all existing utilities, infrastructure and easements conform or will conform to the Cloverdale Municipal Code including conformance with the Cloverdale Building Code.

NOW, THEREFORE BE IT RESOLVED the above recitals are true and correct and incorporated herein by reference; and
NOW, THEREFORE BE IT FURTHER RESOLVED that based on the above findings, the City Council of the City of Cloverdale does hereby deny the appeal and uphold the Planning Commission’s approval of the Design Review, Lot Line Adjustment and Plot Plan Review for the Alexander Valley Apartments Affordable Housing project and related site improvement at 400 Asti Road (APN 001-211-018), subject to the conditions listed below.

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CONDITIONS OF APPROVAL

ALEXANDER VALLEY APARTMENTS PROJECT
400 ASTI ROAD (APN 001-211-018)
Planning Department:

1. Major Design Review, Plot Plan Review and lot line adjustment application (DR PP 002-2021) approval is granted to allow construction of the Alexander Valley Apartments Affordable Housing project with 75 multi-family residences and related site improvements as summarized above and shown in the architectural plan set dated September 3, 2021 and the civil improvements plan set dated August 26, 2021. The applicant shall adhere to the application materials and the conditions of approval. Minor modifications to the approved plans and/or Conditions of Approval require Community Development Department approval. More significant modifications to the approved plans and/or Conditions of Approval require Planning Commission approval.

2. This approval is subject to appeal within 10 consecutive days from the date of approval.

3. All conditions of this Design Review and Plot Plan Review are necessary to protect the general health, safety and welfare, and to minimize or eliminate adverse environmental effects of the project. If any condition of this permit is held to be invalid by a court, then the entire permit shall be invalid. The Planning Commission specifically declares that it would not have issued this permit unless all of the conditions herein are held as valid.

4. The applicant shall include all of these conditions of approval for this project on the building plan set(s) that will be submitted to the Building Department upon application for a Building Permit.

5. This Design Review and Plot Plan Review shall expire, and become null and void, two years from the date of approval unless a Building Permit has been issued for a significant portion of the project and the applicant is working diligently to complete the project, or through the commencement of business operations or a written request for an extension of time is submitted to the Community Development Department prior to the expiration date and an extension is granted by the Planning Commission.

6. The approval of this permit shall be subject to the latest adopted ordinances, resolutions, policies and fees of the City of Cloverdale. Applicant shall be responsible for any and all costs associated with any required special inspections necessary for the project.

7. The owner/operator shall maintain the property in good visual and functional condition. This shall include, but not be limited to all exterior elements of the buildings such as paint, roof, paving, signs, lighting and landscaping as well as frontage improvements including the sidewalk, LID facilities, and storm drain systems.

8. The applicant shall enter into an affordability housing agreement that requires an affordably covenant to remain in place for at least 55 years, or the life of the project, whichever is longer, for the 75 units approved for the Alexander Valley Apartments Affordable Housing Project. These units shall be leased at rent levels of 80% AMI or less, qualifying them as low-income units, with at least 5% of the units leased or rented at levels of 60% AMI or less.

9. Upon expiration of the will serve letter dated March 30th 2021, and pursuant to Cloverdale Municipal Code (CMC) Chapter 13.05 (Conservation of Water Supply), during any period of time that the council declares a suspension on new connections (“suspension period”), as described in subsection A of CMC Section 13.05.030, no new or enlarged connections shall be made to the city’s water system except the following:
i. Connection of fire hydrants.
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ii. Connection of property previously supplied with water from a private water source (such as a well or spring) upon submittal and approval of the city engineer of evidence that the private source has failed or dried up or has otherwise been impaired by a drought or water shortage event to such a degree that the source no longer can meet minimal potable water needs of the applicant.
iii. During Stage 2, new connection of property for which the applicant has obtained all approvals required for development, except potable water supply, and agrees to defer installation of turf landscaping until after the suspension period.
iv. During Stages 3, 4, 5, and 6, new connection of property for which the applicant: has obtained all approvals required for development except potable water supply; agrees to defer installation of turf landscaping until after the suspension period; and either:
a. Retrofits existing water fixtures and devices, or otherwise completes water conservation projects, sufficient to offset the anticipated use of water by the connection of the property, as determined in the sole judgment of the city engineer; or b. Pays the city a fee, if such fee has been established by the city council by resolution, that shall be used to pay for water conservation projects identified by the city. The fee established by the city council shall be in an amount sufficient to offset the anticipated use of water by the connection of the property.

10. The Community Building shall be constructed with backup power/energy storage features that will enable it to be used as a resiliency center for the Alexander Valley Apartments residents.

11. Provide adequate space for the future installation of purple pipe for future recycled water use.

Landscaping

12. The applicant or landowner shall maintain the community landscaping, all signs, community buildings, apartment buildings, lighting, and community grounds of the property in good condition and in conformity with the conditions of approval, at all times. Once a deterioration of the quality of such items is noted and documented by the City and/or property owner/on-site manager, the items shall be replaced to the satisfaction of the Community Development Department.

13. Landscaping and irrigation shall meet the requirements of the City’s Water Efficient Landscape Ordinance (WELO) and shall present the City with documentation showing compliance with WELO at the time of Building Permit submittal.

14. The community property and landscaped areas shall be properly maintained at all times to avoid overgrown, dead, dry, decayed or hazardous trees and the buildup of excessive leaf matter and other vegetation, brush or weeds.

15. Landscaping and irrigation shall be installed in accordance with the approved plans dated September 7, 2021, prior to issuance of a Final Certificate of Occupancy by the Building Department.

16. Following the installation of the landscaping, all landscape material shall be maintained in a healthy and weed free condition; Any dead plant material shall be replaced within 30 days. All trees and shrubs shall be maintained and pruned in accordance with the accepted practices of the International Society of Arboriculture. Any pollarding, significant tree trimming or removal performed on existing or proposed trees is subject to approval by the Planning Department prior to commencing trimming.
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Trees

17. Where pruning for clearance is required on any trees to remain, it should be done by trained, qualified tree workers according to ISA & ANSI A300 Pruning Guidelines, prior to construction.

Pruning shall be the minimum necessary for hazard reduction, (i.e. the removal of deadwood 2" and larger, etc.) and for clearance.

18. If any roots larger than 1" on trees to be preserved are encountered during construction activities which cannot be retained, they shall be cut cleanly across the face of the root with a sharp saw, past any damaged portions.

19. The developer shall adhere to the following tree protection measures during the construction of this project:
a. All trees to be saved shall be enclosed by a construction barrier placed around the protected zone of the tree, such as a protective fencing, chain link or other means acceptable to the Community Development Director, prior to the issuance of any grading or building permit and prior to commencement of work. Fences are to remain intact until construction is complete.
b. The applicant shall contact the Planning Department and certified project arborist to inspect and approve the temporary fencing and signs around the protected zone before beginning any construction.
c. Any excavation, cutting, filling, paving or compaction of the existing ground surface within the protected zone of a tree designated for preservation shall be minimized. No adverse significant change in existing ground level shall occur within the drip line of a protected tree. d. Construction equipment shall not be stored within the protected zone. Oil, gas, chemicals or other substances that may be harmful to trees shall not be stored or dumped within the protected zone, or any other location on the site from which such substances might enter the protected zone.
e. Trenching within the protected zone of protected trees shall be avoided to the greatest extent possible. Underground trenching for utilities shall avoid major support and feeder roots of protected trees to the greatest extent possible. If avoidance is impractical, tunnels shall be made below the roots. Trenches shall be consolidated to service as many units as possible.
f. At the applicant’s expense, a certified arborist shall immediately treat any severed or damaged roots (NOTE: Without exception, all digging shall be done using hand tools, no machine trenching shall be allowed in the dripline of any tree). Minor roots less than one (1) inch in diameter may be cut, but damaged roots shall be traced back and cleanly cut behind any split, cracked or damaged area. Major roots over one (1) inch in diameter may not be cut without approval of an arborist and any arborist recommendations shall be implemented.
g. In the event that trees shown to be saved on the design and/or improvement plans are removed, the tree(s) shall be replaced at a ratio of three (3) trees per one (1) removed tree.

Signs

20. Prior to installing any sign(s) for the project, the applicant shall submit an application and plans to the Community Development Department for an Administrative Sign Permit or Planned Sign Program.
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Design

21. Mechanical equipment such as air conditioning units shall be screened from view from adjacent properties and the public right-of-way in accordance with Section 18.10.060 of the Zoning Ordinance.

22. The trash enclosure shall be placed on a concrete pad and have a concrete apron with a minimum depth of 4 inches. Adequate drainage shall be provided around the pad area. The percent of grade for access to the pad shall not exceed 3%. All refuse containers shall be screened with a six-foot high (minimum) enclosure of solid masonry or concrete tilt-up with an exterior finish compatible to the main structure. Gates shall be solid, heavy-gauge metal or of a heavy-gauge metal frame with a covering of wood or other suitable, opaque material. Gates shall be secured with sturdy hinges or sliders and latches. The perimeter of the recycling and trash enclosure shall be planted where practical with drought-resistant landscaping, including a combination of shrubs and/or climbing vines.

23. Light colored and/or reflective surface coatings should be used to reduce the ‘heat island’ effect of traditional asphalt parking lots.

24. All aisles, approach lanes, and maneuvering areas shall be clearly marked with directional arrows to simplify vehicular movement per Section 18.11.090.C.1 of the Zoning Ordinance. In addition to directional arrows, the Planning Director may require installation of signs to ensure safe and efficient vehicular movement.

25. Designated walkways for pedestrian access shall be clearly marked with materials distinguished from driving surfaces such as pavers, bricks, scored concrete or similar materials within parking areas per Section 18.11.100.2 of the Zoning Ordinance.

Lighting

26. All outdoor/exterior lighting fixtures shall comply with the requirements of Section 18.09.050 and shall be installed prior to issuance of Certificate of Occupancy. All building mounted, parking lot and site lighting shall be designed, located, installed, aimed downward or toward structures, shielded and maintained in order to prevent glare, light trespass and light pollution. Parking lot pole lights shall be limited to a maximum height of 15 feet in accordance with Section 18.09.050.

Construction

27. If prehistoric archaeological remains such as bone, shell, worked stone objects, or human graves are unearthed during project related activities, work in the immediate vicinity of the finds shall halt until a qualified prehistoric archaeologist has evaluated the situation and made recommendations for mitigation to the resource. If human remains are encountered the Sonoma County Coroner must be notified immediately.

28. In the event that construction activities unearth materials classified as having archaeological significance, such work shall be halted and the materials assessed for their archaeological value by a qualified archaeologist. If these materials are indeed classified as being archaeologically or historically sensitive, a mitigation program shall be developed for Planning Commission review and approval by the applicant, which is designed to protect and conserve these resources.

29. If historic-period materials such as stone or adobe foundations or walls, structural remains with square nails, backfilled privies or wells, or refuse deposits are encountered, work in the immediate vicinity of the finds shall halt until a qualified historical archaeologist has evaluated the situation and made recommendations for treatment of the resource. 115

30. If archaeological remains or resources are unearthed during construction or at any time in the future, all construction activity and work shall stop immediately and the applicant shall immediately notify the Cloverdale Rancheria of Pomo Indians of California, currently located at 555 South Cloverdale Boulevard, Cloverdale, California.

31. A representative of the Cloverdale Rancheria of Pomo Indians shall be notified and if requested be granted site access and be allowed to perform site inspections to verify if any earth moving activities have uncovered any potential archeological artifacts or other potential cultural resources.

32. The project is subject to the City’s Inclusionary Housing ordinance and the property owner shall pay the appropriate in-lieu fee prior to issuance of a Certificate of Occupancy for any house and/or construct the appropriate number of inclusionary housing units on the project site at the same time as the market rate units in the development project. The rate of completion of affordable and market rate units must be the same as the ratio of affordable and market rate units in the entire project.

33. Covenants, Conditions and Restrictions (CCR’s) or a Property Management Plan and an entity created by the property owner shall be established for the purposes of maintaining the common areas including the private street, sidewalks, community buildings, lighting and landscaping.

34. The project is subject to the City’s Right-to-Industry Ordinance requiring disclosure by the owner to perspective owners or renters within 300’ of industrially zoned property.

Fire District:

35. Fire Department access roads shall be provided to within 150 feet path-of-travel distance of all portions of first floor exterior walls of all structures. Path-of-travel is measured along a route a firefighter can traverse carrying hose and equipment. Access roads shall be designed to current fire department standards: 20-foot-wide minimum for structures less than 30 feet in height and 26 feet for structures 30 feet and higher. Minimum turning radius 25 feet inside and 45 feet outside. Dead-end private access roads more than 150 feet in length shall have an apparatus turnaround per current Fire Department standards. CFC 503. a. Project height triggers Aerial Apparatus Access requirements. The 26’ wide access is provided. There is a proximity requirement for the access which requires a portion (any portion) of the 26’ access to be located in a zone not closer than 15’ to nor further than 30’ from the building. This is to ensure the ladder truck can position and achieve an effective angle for ladder deployment. CFC D105.1. 8/26/21 Sheet A1.2 with the golden color “Aerial Apparatus Access Zone” is confusing. The evaluation (the Fire District uses) is to identify the 15’ to 30’ zone measured off building faces and then ensure a portion of the 26’ access overlays within the 15-30 zone. If Sheet A1.2 isn’t revised prior to Building Permit submittal, the Fire District will perform a standard evaluation. b. A significant portion of the west side of Building Type A in Phase II is beyond the 150’ hose-pull measurement from the interior loop. The area beyond the 150’ measurement can be served if firefighters have a route (pedestrian not vehicular) between Asti Rd and the west side of the building. This route is for deploying fire attack lines, ground ladders and fire suppression equipment.

36. A Fire Flow Analysis including proposed building areas, type of construction and calculated available fire flow at the proposed fire hydrants shall be provided to the Fire Department for review and approval concurrent with submittal of Grading plans. Minimum adjusted (50% 116
sprinkler credit) fire flow for the largest apartment building is estimated at 2000 gallons per minute with 20 residual psi at the hydrant face. Fire flow demands vary depending upon eventual construction type. The applicant shall contact the Cloverdale Water Department to have a flow test performed for the nearest existing hydrant to be used for the hydraulic design prior to submitting the Fire Flow Analysis. The nearest hydrant is likely at 380 Asti Road, NWP Railroad Freight Warehouse. CFC 507.

37. Hydrant spacing for this project shall comply with current fire district standards of CA Fire Code Chapter 9 and Appendix C; Apartment (multi-family) spacing not greater than 300 feet. Three (3) copies of the final site plan shall be submitted for approval of hydrant locations. Location of Fire Department Connections (FDCs) for the required automatic fire sprinkler system and standpipe system are a deferred item but shall be on the front side (main entrance) of the building(s) and within 50’ of a fire hydrant. CFC Appendix C. & App C.105.1(g) as adopted. 8/26/21 Sheet C3.0 and C3.1, the on-site fire protection layout “4” private fire sprinkler pipe in joint trench (with domestic)” is unconventional and undersized to supply fire hydrants. The on-site fire protection system layout needs refinement prior to issuance of Building Permit to provide laterals for the sprinkler / standpipes and position hydrants >40’ from buildings. a. Hydrants inside the project will require adjustment prior to Building Permit issuance. b. The 4-inch interior loop serving fire sprinkler systems may be redundant because there will be a larger loop to supply fire hydrants (minimum 6” likely larger) and the sprinkler systems could be supplied from the larger main.
c. Depending upon available fire flow and pressure, the single fire main (supply) into the project may not be sufficient to overcome friction losses. A looped system would be hydraulically more efficient.
d. Fire hydrants, fire department connections, post indicator valves, backflow devices and gas meters shall be provided with vehicular protection in the form of bollards per the detail CFC 312.

38. Private Underground Fire Mains (aka on-site mains behind the detector check) require a separate Fire Department plan review and permit process prior to installation. Public or private fire mains may not run under buildings. CFC 507.

39. The Cloverdale Fire District has adopted a local ordinance which requires automatic fire sprinkler systems in certain type/size of new construction. The project shall be protected with automatic fire sprinkler systems in accordance with CA Fire Code Chapter 9 as adopted by the Fire District.

CFC 903.

40. The three-story apartment buildings are required to provide a Class I (one) standpipe system. CFC 905.3.1 (as adopted).

41. As mitigation for delays in response time, traffic signal pre-emption (Opticom or compatible) shall be provided on any new traffic signals serving this development.

42. Project is located in an area designated as a “moderate” Wildland Urban Interface location per CalFire. A vegetation management plan is required and it is expected that enhanced vegetation management will be required in the 30’ to 100’ zone behind the residential lots.

43. Review of the Environmental Site Assessment, re-use of the site and implementation of the construction program shall be reviewed and approved by the County of Sonoma, Environmental Health & Safety, 707-565-6565.
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44. Ground ladder access is required to all “rescue windows” including any facing a basin/bio-swale.

Rescue windows opening onto a slope require “ladder pads” and an access path between the fire apparatus on the street and the ladder pad.
a. Second floor awnings (projections) shall not interfere with placement of a ground ladder to a 3rd floor rescue window.
b. Location of ladder pads shall be coordinated with Landscaping and civil drawing to provide access to the emergency escape and rescue openings. Tree trunks, shrubs and plants which are firmly developed, such as boxwoods, shall not interfere with placement of fire department ground ladders.
c. As measured in front of each projection, the base of fire department ground ladders will be placed approximately ¼ the height of the building. Example: to ladder a 30-foot building the base of the ladder will be placed 7.5 feet from the building with the tip of the ladder touching the building.” Minimum ladder pad size is 4 feet by 4 feet. d. Future evaluation is necessary to ensure a ladder can traverse and maneuver within these locations.

45. A fire alarm system is required. The apartments shall have fire sprinkler monitoring and, at least, one interior notification appliance in each dwelling unit. The Community Room shall have traditional notification (horn/strobe). “Accessible” and “Adaptable” units shall be pre-wired to accommodate future installation of fire alarm initiation and notification appliances. CFC 907.

46. Remote annunciators for the fire alarm systems shall be provided at the main entrance of buildings in a common area for use by fire fighters. CFC 907.6

47. Fire extinguishers rated 2A10BC shall be required on each floor, for each 3,000 ft/2, within 75' travel distance and shall be equipped with wall signage. Recessed cabinets are permitted provided the fire resistive rating is maintained. CFC 906

48. Building signage is required for; Sprinkler Riser Rooms, Electrical Rooms, Fire Alarm Control Panel Room, Fire Damper Access, Duct Smoke Detector(s), identification of HVAC units and Elevator Equipment. CFC 509

49. Any Areas of Refuge or Areas of Assisted Rescue shall be identified and provided with a two-way communication system per CFC 1009. CFC 1003.

50. Provide a 12” internally or externally illuminated address numerals visible from the street, controlled by photo-cell or timer.

51. An illuminated complex directory (with pictogram of building layout) shall be provided at the main entrances. CFC 505.

52. Required Fire Department access roads shall be equipped with "No Parking-Fire Lane" markings per current Fire Department standards and the CA Vehicle Code. CFC 503.

53. Traffic calming measures or controls (speed bumps, humps, undulations, gates, etc.) are not approved as a part of this review and require specific approval from the Fire Department. Striping at pedestrian crossings may not incorporate a speed table. CFC 503.4.

54. Apartment buildings shall be equipped with a “Knox Box” (Style 4400 recessed or surface mount) and placed near the main entrance to the building. Lockable gates limiting vehicle access to multifamily facilities shall be equipped with an Opti-Com compatible receiver controlling an automatic 118
operator and Fire Department approved locking device or Fire Department approved key system ("Knox" lock or "Knox" keyed lock). CFC 506.

55. Solar photovoltaic systems shall comply with the CA Fire Code and CA State Fire Marshal Photovoltaic Guideline. CFC 605.

56. Required Fire Department permits that are eligible for deferred submittal: Construction; Underground Fire Main, Automatic Fire Sprinkler System, Fire Standpipe System, Fire Alarm System, Sprinkler Alarm Supervisory Service (water-flow monitoring). Operation; Apartment building. CFC 105.

57. The developer shall submit a “Fire Safety During Construction” plan at the time of Building Permit submittal. CFC 3308.

58. A Fire Safety & Evacuation Plan and signage (entrances, stairwells, elevator lobbies) shall be provided and submitted for review to ensure all required information is provided in the plan and on the floor plans. CFC 403.4, 404.6 & 1023.

59. Storage or use of any hazardous materials at the site (such as diesel fuel for an on-site generator or sulfuric acid in batteries) will require a Hazardous Materials Business Plan be submitted to the CUPA. CFC 5001.

60. Access roads (1ST lift of asphalt) and water supplies for fire protection shall be installed and made serviceable prior to storage or construction of any combustible materials. CFC 3312.

Public Works/Engineering:

PRIOR TO ISSUANCE OF A BUILDING, THE FOLLOWING CONDITIONS SHALL BE SATISFIED:

61. The applicant shall submit to the City of Cloverdale for review and approval, a grading plan prepared by a Registered Civil Engineer, and shall obtain a Grading Permit.

62. The applicant shall submit to the City of Cloverdale for review and approval, a detailed Soils Report certified by a Geotechnical Engineer registered in the State of California and qualified to perform soils work. The report shall include a minimum of geotechnical investigation with regard to liquefaction, expansive soils, and seismic safety. The grading plan shall incorporate the recommendations of the approved Soils Report.

63. The applicant shall submit to the City of Cloverdale for review and approval, improvement plans prepared by a Registered Civil Engineer; shall enter into an agreement with the City of Cloverdale to complete the improvements; and shall post sufficient surety guaranteeing the construction of the improvements. Any necessary right-of-way required to complete the improvements will be acquired by the applicant at his expense.

64. All existing wells, septic tanks and/or underground fuel storage tanks shall be permanently destroyed under permit and inspection by the Sonoma County Permit and Resource Management Department, Well and Septic Division and/or Sonoma County Environmental Health or other designated agency. If there are none, the project engineer shall provide a letter describing the scope of the search to make this determination.

65. The applicant shall post sufficient surety guaranteeing completion of all public improvements which revert to the City (i.e., water lines, etc.) or which require removal.

66. Accessible paths of travel, ramps and parking shall be provided as required by State of California Title 24.
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DURING CONSTRUCTION, THE FOLLOWING CONDITIONS SHALL APPLY:

67. That prior to any work being conducted within the City right-of-way, the applicant shall obtain an Encroachment Permit.

68. If any hazardous waste is encountered during the construction of this project, all work shall be immediately stopped and the Sonoma County Environmental Health Department, the Fire Department, the Police Department, and the City Inspector shall be notified immediately. Work shall not proceed until clearance has been issued by all of these agencies.

69. Prior to final preparation of the subgrade and placement of base materials, all underground utilities shall be installed and service connections stubbed out behind the sidewalk. Public utilities, Cable TV, sanitary sewers, and water lines, shall be installed in a manner which will not disturb the street pavement, curb, gutter and sidewalk, when future service connections or extensions are made.

70. If grading is to take place between October 15 and April 15, both temporary and permanent erosion control plans shall be submitted for review and approval along with the grading plan.

Permanent erosion control measures shall include hydroseeding of all graded slopes within 60 days of completion of grading.

71. The developer shall keep adjoining public streets free and clean of project dirt, mud, materials, and debris during the construction period, as is found necessary by the City Engineer.

72. All haul routes shall be approved by the City Engineer. Haul routes shall be limited to graded area only.

73. Where soil or geologic conditions encountered in grading operations are different from that anticipated in the soil and/or geologic investigation report, or where such conditions warrant changes to the recommendations contained in the original soil investigation, a revised soil or geologic report shall be submitted for approval by the City Engineer. It shall be accompanied by an engineering and geological opinion as to the safety of the site from hazards of land slippage, erosion, settlement, and seismic activity.

PRIOR TO ACCEPTANCE OF PUBLIC IMPROVEMENTS AND BOND EXONERATION, THE FOLLOWING CONDITIONS SHALL BE SATISFIED:

74. Sufficient surety guaranteeing the public improvements for a period of one year shall be provided.

75. If substantial changes in the size, alignment, grades, etc. during construction, original "as-built" plans on the standard size sheets will be certified by the Civil Engineer and returned to the City Engineer's office.

OTHER SPECIAL CONDITIONS:

STREETS

76. All improvements within the City Right of Way shall conform to the City’s Design and Construction Standards and be approved by the City Engineer.

77. The project shall be accessed via two driveways (one to the north and one to the south) and shall be installed in accordance with the City’s Design and Construction Standards. 120

78. The vehicular bridge proposed at the southerly driveway shall be privately owned and maintained and be designed and constructed in accordance with the City’s Design and Construction Standards.

79. Should any damage occur to Asti Road during construction the Contractor and/or developer shall be responsible for repair at no cost to the city. Repairs to the City’s streets shall be to the satisfaction of the City Engineer.

80. Sidewalk shall be constructed along the entire project frontage along Asti Road and shall be ADA compliant as determined by the City Engineer. The following criteria for the design of the meandering sidewalk shall be met:
a) No sidewalk cross grades over 2%.
b) Sidewalks to be a minimum 5 feet wide at all points. c) The sidewalk shall be contained either within street right-of-way or within an access easement offered to the City.
d) At the terminus of the new sidewalk, a sidewalk barricade shall be constructed in accordance with the City’s Design and Construction Standards.
e) New sidewalk shall be warped as required at obstructions (e.g. fire hydrants, utility poles, etc.) to provide a minimum 48-inch clear pathway per City Standards. f) The applicant shall agree to maintain the sidewalk and any related landscaping.

81. Street repairs shall be provided and be no less than a minimum of a 2 inch grind and overlay for the half width of Asti Road along the project’s frontage from lip of gutter to lip of gutter or as directed by the City Engineer.

82. All new and replaced traffic signage and striping shall be installed in accordance with the City’s Design and Construction Standards.

83. Asti Road shall be striped for two 12-ft travel lanes and two 5-ft bicycle lanes.

84. The applicant shall make an irrevocable offer of dedication of a minimum five feet wide Public Utility Easement adjacent to the City right of way along the entire project frontage on Asti Road.

85. All existing and proposed overhead utilities along the project frontage on Asti Road shall be placed underground and located within the City Right of Way or Public Utility Easement. Dry utilities will not be permitted to be placed with the limits of paved roadway.

86. Curb and gutter shall be constructed in accordance with the City’s Design and Construction Standards along the project frontage. A minimum of a two feet wide and six inch thick asphalt concrete pavement conform shall be provided along new curb and gutter.

STORM DRAIN

87. The applicant shall demonstrate for each building pad to the satisfaction of the City of Cloverdale as follows:
a) Adequate protection from 100-year frequency storm; and b) Feasible access during a 10-year frequency storm.

A copy of the applicable FIRM map and hydrology and hydraulic calculations shall be submitted with the improvement plans per current City and Sonoma Water Standards.

88. The applicant shall submit to the City of Cloverdale for review and approval, drainage plans and hydraulic calculations prepared by a Registered Civil Engineer; shall enter into an agreement with the City of Cloverdale to complete the public improvement and shall post sufficient surety 121
guaranteeing the construction of the public improvements. The drainage plans and calculations shall indicate the following conditions before and after development:
a) Quantities of water, water flow rates, major water courses, drainage areas and patterns, diversions, collection systems, flood hazard areas, sumps and drainage courses. Hydrology shall be per current Sonoma Water Standards.
b) Storm drain flows post-development shall be limited to pre-development flows for the 10- year frequency design storm. Any facilities needed to accommodate this (i.e. oversized pipes, detention facilities, etc.) shall be installed within the development and be privately owned and maintained.

89. All storm drain calculations shall analyze the 10-year frequency design storm and all storm drain facilities shall accommodate 10-year storm flows. Additionally, the 100-year shall be analyzed and provisions must be made to accommodate overland flows that exceed pipe capacity. Overland flow shall be directed to the public right of way or stable receiving watercourse.

90. Drainage facilities shall be constructed to intercept any drainage runoff from offsite properties and conveyed to an approved storm drain.

91. The project site shall be graded as to drain to an improved street or approved drainageway as approved by the City Engineer. No lot-to-lot drainage will be permitted without a private drainage easement.

92. The applicant shall submit to the City of Cloverdale for review and approval a Final Storm Water Low Impact Development Submittal prepared by a Registered Civil Engineer in conformance with the most recent Santa Rosa Storm Water LID Technical Design Manual.

93. Maintenance and inspection of all storm water BMP facilities on private land are the responsibility of the property owner. This responsibility shall run with the land and be legally recorded, executed, and transferred upon sale of the property. Property owners shall inspect, or ensure the inspection by a qualified professional, of all storm water BMP facilities at least once a year.

Records of maintenance and inspections shall be retained on the property for a period of 5 years.

94. A legally binding, signed maintenance agreement, or equivalent mechanism approved by the City of Cloverdale, is required for all storm water BMP facilities prior to issuance of certificate of occupancy.

GRADING

95. The grading plan shall clearly show all existing survey monuments and property corners and shall state that they shall be protected and preserved. Should monuments or property corners be damaged or destroyed during construction, they shall be replaced by the developer.

96. Improvement plans shall include an erosion control plan. The plan must include an order of work and staging/scheduling component indicating when facilities must be installed and when they may be removed. A separate Rain Event Action Plan (REAP) shall be required and prepared as part of the Storm Water Pollution Prevention Plan (SWPP). A copy of the REAP shall be kept on-site throughout the duration of construction activities.

97. Tree protection measures must be shown on the grading plan(s).

98. During construction, dust control must be maintained to the City’s satisfaction. 122

WATER & SANITARY SEWER IMPROVEMENTS

99. All public water mains must be located in public right-of-way or public utility easements meeting City standards and as approved by the City Engineer. Any and all rights-of-way, or if unavoidable, easement dedications must be made by the property owner to the City, at the property owner’s expense, prior to approval of the improvement plans. The developer shall prepare all necessary legal descriptions and deeds and submit the documents to the City Engineer for review and approval prior to recordation.
100. All private storm drains, water mains, fire mains, sanitary sewer mains, laterals, and privately owned appurtenances, must be located with the private property and clearly identified as private on the improvement plans.

WATER
101. The applicant shall submit with the improvement plans a water analysis demonstrating that the size of the lines and appurtenances proposed for the project are adequate for fire protection.

Plans and calculations shall be submitted to both the City and Cloverdale Fire Protection District for review and approval.
102. Provide one master domestic meter with reduced pressure backflow prevention device for the proposed project in accordance with City standards. The meter and device shall be located in the public right-of-way or a utility easement accessible to City staff at all times. 103. Provide one irrigation meter with reduced pressure backflow prevention device for the proposed project in accordance with City standards. The meter and device shall be located in the public right-of-way or a utility easement accessible to City staff at all times.

SEWER
104. All on-site sewer lines shall be privately owned and privately maintained and shall be constructed to City public standards and as approved by the City Engineer. 105. Public sewer improvements shall be constructed to City standards and as approved by the City Engineer.
106. Applicant shall provide and install a privately owned and operated lift station to serve the project.

Applicant shall provide and install a private sewer lateral (force main) to the nearest City owned sanitary sewer manhole.
107. If the project's design sewer discharge flows are greater than anticipated for this property in the sewer master plan, the applicant shall provide for a sewer capacity study to evaluate the adequacy of the existing sewer mains to convey the proposed project's peak wet weather flows. Any sewer capacity deficiencies identified in the analysis, beyond which is identified in the 2009 Sewer Master Plan, shall be corrected at the applicant's sole expense.

LANDSCAPING
108. All landscaping within the project and on Asti Road shall be privately owned and maintained.

Building Department:
109. Common Use areas (Community Building) shall be accessible per CBC 11A adaptability requirements unless open to the public. CBC 1102A.3.1 #4. 123
110. Comply with the EV charging requirements in Section A4.106.8. Construction documents shall provide information on amperage of future EVSE, raceway methods, wiring schematics, and electrical loads.
111. Some key changes in the 2019 Energy Codes are as follows:
112. Require that all residential construction that has three habitable stories or less from grade shall require the installation of solar photovoltaics. Square footage of the homes/units and number of bedrooms will help determine system sizing.
113. Work/construction hours are limited to Monday through Friday from 7:00 a.m. to dark, but in no case shall work continue later than 7:00 p.m. Work hours on Saturdays shall be from 7:00 a.m. to 5:00 p.m. No work shall occur on Sundays or Holidays. Inspections will be available Monday through Thursday from 2:00 p.m. to 4:00 p.m. Contractors shall schedule inspections 48 hours in advance by calling the Building Department at (707) 894-1725. * * * * * * * * * * * * *
Resolution No. XYZ-2022 was duly adopted by the City Council of the City of Cloverdale on this the 9th of February 2022, by the following roll call vote:

Ayes: ()
Noes: ()

Absent: ()
Abstaining: ()
Approved: Attested:
_____________________________ ____________________________ Todd Lands, Mayor Jill Garibaldi, City Clerk
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ATTACHMENT 2
Location Map/City Zoning Map
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  
 
           

 
  
  
 
           











  
   





 







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

 



     







ASTI RD

 
 



  
    
              
  
    

REDWOOD HIGHWAY

RAILROAD RD


    

LAKE STREET
US-101


 
    
  



























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

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









 



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

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 
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
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







 


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
 





 




 




BIORETENTION AREA

BIORETENTION AREAS

BIORETENTION AREA

BIORETENTION AREAS





UP UP
UP UP



 
















































BIORETENTION AREAS





 

































131
15-MIN PARKING

LOADING - NO PARKING

C C C C C
C C

C C C C C C C C C C C C C C C
UP
UP
UP
UP
UP
UP
UP
UP



UP UP UP UP
UP UP 15' MIN.
15' MIN.
30' OFFSET
30' OFFSET
15' MIN.
30' OFFSET
15' MIN.
30' OFFSET
15' MIN.
15' MIN.
15' MIN.
15' MIN.
30' OFFSET
30' OFFSET
30' OFFSET
30' OFFSET
30' OFFSET






 







©


 



     


   













 
 



BIORETENTION AREAS

























BIORETENTION AREA



UP UP UP UP
UP UP
UP
UP
UP
UP



                
    
    
    

     
 
  
  
 
           

 
  
  
 
           











  
   




 
 



  
    
              
  
     

     
 
    
  

 





 




 



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
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 
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

ASTI RD

REDWOOD HIGHWAY

RAILROAD RD

LAKE STREET
US-101


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

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

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3" / 1'-0"
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19' - 10 1/4"
T.O. L3 PLATE - BLDG A & C
28' - 10 5/8"
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City of Cloverdale
Development Services Department
Cloverdale Alexander Valley Apartments Project
Categorical Exemption Memorandum
October 2021
Prepared by
1501 Sports Drive, Suite A, Sacramento, CA 95834
156
Cloverdale Alexander Valley Apartments Project
Categorical Exemption Memorandum
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October 2021

TABLE OF CONTENTS
A. Introduction and Summary ........................................................................................... 1 B. Project Description ........................................................................................................ 1 C. Discussion ..................................................................................................................... 5 D. Conclusion ................................................................................................................... 17

FIGURES
Figure 1 Regional Project Location ............................................................................................ 2 Figure 2 Project Vicinity Map ...................................................................................................... 3 Figure 3 Preliminary Site Plan .................................................................................................... 4 TABLES
Table 1 Construction Equipment Noise .....................................................................................10 Table 2 BAAQMD Thresholds of Significance ...........................................................................11 Table 3 Maximum Construction Emissions (lbs/day) .................................................................12 Table 4 Unmitigated Maximum Operational Emissions .............................................................12 Table 5 Unmitigated Operational GHG Emissions .....................................................................13

APPENDICES
Appendix A: Air Quality and Greenhouse Gas Modeling Results Appendix B: Biological Resources Assessment
Appendix C: Focused Transportation Analysis
Appendix D: Geotechnical Engineering Study
Appendix E: Phase I Environmental Site Assessment
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Cloverdale Alexander Valley Apartments Project
Categorical Exemption Memorandum