Cloverdale City Council
April 26, 2023

For your information, pursuant to Government Code section 65583.3, the City must submit an electronic sites inventory with its adopted housing element. The City must utilize standards, forms, and definitions adopted by HCD. Please see HCD’s housing element webpage at https://www.hcd.ca.gov/community/development/housingelement/index.shtml#element for a copy of the form and instructions. The City can reach out to HCD at [email protected] for technical assistance.

Several federal, state, and regional funding programs consider housing element compliance as an eligibility or ranking criteria. For example, the CalTrans Senate Bill (SB) 1 Sustainable Communities grant; the Strategic Growth Council and HCD’s Affordable Housing and Sustainable Communities programs; and HCD’s Permanent Local Housing Allocation consider housing element compliance and/or annual reporting requirements pursuant to Government Code section 65400. With a compliant housing element, the City will meet housing element requirements for these and other funding sources.

For your information, some general plan element updates are triggered by housing element adoption. HCD reminds the City to consider timing provisions and welcomes the opportunity to provide assistance. For information, please see the Technical Advisories issued by the Governor’s Office of Planning and Research at:
https://www.opr.ca.gov/planning/general-plan/guidelines.html.

HCD is committed to assisting Cloverdale in addressing all statutory requirements of State Housing Element Law. If you have any questions or need additional technical assistance, please contact Fidel Herrera, of our staff, at [email protected].

Sincerely,
Paul McDougall
Senior Program Manager
Enclosure
384
City of Cloverdale’s 6th Cycle (2023-2031) Draft Housing Element Page 1 March 9, 2023

APPENDIX

CITY OF CLOVERDALE
The following changes are necessary to bring the City’s housing element into compliance with Article 10.6 of the Government Code. Accompanying each recommended change, we cite the supporting section of the Government Code.

Housing element technical assistance information is available on HCD’s website at http://www.hcd.ca.gov/community-development/housing-element/housing-elementmemos.shtml. Among other resources, the housing element section contains HCD’s latest technical assistance tool, Building Blocks for Effective Housing Elements (Building Blocks), available at http://www.hcd.ca.gov/community-development/buildingblocks/index.shtml and includes the Government Code addressing State Housing Element Law and other resources.

A. Review and Revision
Review the previous element to evaluate the appropriateness, effectiveness, and progress in implementation, and reflect the results of this review in the revised element. (Gov. Code, § 65588 (a) and (b).)
As part of the evaluation of programs in the past cycle (pages 32-44), the element must provide an explanation of the effectiveness of goals, policies, and related actions in meeting the housing needs of special needs populations (e.g., elderly, persons with disabilities, large households, female-headed households, farmworkers, and persons experiencing homelessness). Programs should be revised as appropriate to reflect the results of this evaluation.

B. Housing Needs, Resources, and Constraints

1. Affirmatively further[ing] fair housing in accordance with Chapter 15 (commencing with Section 8899.50) of Division 1 of Title 2…shall include an assessment of fair housing in the jurisdiction. (Gov. Code, § 65583, subd. (c)(10)(A).)
Disparities in Access to Opportunity: The element does not include comparison on a regional level for economic opportunity to adequately compare to the City.

Disproportionate Housing Needs, Including Displacement: The element includes minimal information on trends and patterns on a regional level for homeless and displacement to adequately compare to the City.

Local Data, Knowledge, and Other Relevant Factors: The element must include local data, knowledge, and other relevant factors to discuss and analyze any unique attributes about the City related to fair housing issues. The element should complement federal, state, and regional data with local data and knowledge where appropriate to capture emerging trends 385
City of Cloverdale’s 6th Cycle (2023-2031) Draft Housing Element Page 2 March 9, 2023
and issues, including utilizing knowledge from local and regional advocates and service providers, City staff and related local and county planning documents and should include an analysis of the history of exclusionary zoning in the City.

Identification and Prioritization of Contributing Factors: The element must list and prioritize contributing factors to fair housing issues. Contributing factors create, contribute to, perpetuate, or increase the severity of fair housing issues and are fundamental to adequate goals and actions. While the element includes some information on contributing factors, the City should include examples such as community opposition to affordable housing, housing discrimination, land use and zoning laws, lack of regional cooperation, location and type or lack of affordable housing and lack of public or private investment in areas of opportunity or affordable housing choices. The analysis shall result in strategic approaches to inform and connect goals and actions to mitigate contributing factors to affordable housing.

2. An inventory of land suitable and available for residential development, including vacant sites and sites having realistic and demonstrated potential for redevelopment during the planning period to meet the locality’s housing need for a designated income level, and an analysis of the relationship of zoning and public facilities and services to these sites. (Gov.

Code, § 65583, subd. (a)(3).)
Emergency Shelter: The element states that currently emergency shelters must go through a discretionary review process and that program IP 2.3.3 has been included to be consistent with state Law. However, the program commits to allow emergency shelters to be a by-right use in zones consistent with statutory requirements but does not specify the zones where emergency shelters will be allowed by right. Program IP 2.3.3 should be revised to include the zone where emergency shelters will be permitted.

Please note the element cannot be found in compliance until a zone or zones where emergency shelters are allowed as a permitted use without a conditional use or other discretionary permit (Government Code Section 65583(a)(4)). The identified zone or zones must include sufficient capacity to accommodate the need for emergency shelter and must accommodate at least one year-round shelter.

In addition, please be aware Chapter 654, Statutes of 2022 (AB 2339), adds additional specificity on how cities and counties plan for emergency shelters and ensure sufficient and suitable capacity. Future submittals of the housing element may need to address these statutory requirements. For additional information and timing requirements, please see HCD’s memo at https://www.hcd.ca.gov/sites/default/files/docs/planning-andcommunity/ab2339-notice.pdf.

Supportive Housing: The element should clarify if there are policies/procedures to accommodate AB 2162 or should include a program.

3. An analysis of potential and actual governmental constraints upon the maintenance, improvement, or development of housing for all income levels, including the types of housing identified in paragraph (1) of subdivision (c), and for persons with disabilities as 386
City of Cloverdale’s 6th Cycle (2023-2031) Draft Housing Element Page 3 March 9, 2023
identified in the analysis pursuant to paragraph (7), including land use controls, building codes and their enforcement, site improvements, fees and other exactions required of developers, and local processing and permit procedures... (Gov. Code, § 65583, subd. (a)(5).)
Processing and Permit Procedures: The element states that there are projects that require major and minor design review. The element must describe and analyze the design review guidelines and process, including approval procedures and decisionmaking criteria, for their impact as potential constraints on housing supply and affordability. For example, the analysis could describe required findings and discuss whether objective standards and guidelines improve development certainty and mitigate cost impacts. The element must demonstrate this process is not a constraint or it must include a program to address this permitting requirement, as appropriate.

Fees and Exactions: While the element includes estimated development impact fees for single family and multi-family housing, it should include estimates that include all other permitting fees for both single family and multi-family housing.

Inclusionary Housing: The element must specifically analyze locally adopted ordinances such as inclusionary ordinances that directly impact the cost and supply of residential development. The City appears to have an inclusionary ordinance, however no information was provided in the element. The element must describe and analyze the City’s inclusionary housing requirements, including its impacts as potential constraints on the development of housing for all income levels. The analysis must evaluate the inclusionary policy’s implementation framework, including levels of mandated affordability and the types of options and incentives offered to encourage and facilitate compliance with the inclusionary requirements.

C. Housing Programs

1. Include a program which sets forth a schedule of actions during the planning period, each with a timeline for implementation, which may recognize that certain programs are ongoing, such that there will be beneficial impacts of the programs within the planning period, that the local government is undertaking or intends to undertake to implement the policies and achieve the goals and objectives of the Housing Element through the administration of land use and development controls, the provision of regulatory concessions and incentives, and the utilization of appropriate federal and state financing and subsidy programs when available. The program shall include an identification of the agencies and officials responsible for the implementation of the various actions. (Gov. Code, § 65583, subd. (c).)
To have a beneficial impact in the planning period and meet the goals and objectives of the housing element, programs must have specific commitment and timelines toward tangible outcomes. Programs to be revised with a metric and geographic targeting 387
City of Cloverdale’s 6th Cycle (2023-2031) Draft Housing Element Page 4 March 9, 2023
include Programs 1.1.1 (Rehabilitation/Preservation Program), 2.2.1 (Accessory Dwelling Units), 3.1.1 (Funding Affordable Housing), 3.1.2 (Housing Fund), 5.1.1 (Equitable Representation). In addition, Program 1.1.2 (Neighborhood Revitalization) should be revised to include a geographic targeting and Program 2.3.1 (Flexible Parking Options): should be revised to include a complete review and make recommendations.

2. Identify actions that will be taken to make sites available during the planning period with appropriate zoning and development standards and with services and facilities to accommodate that portion of the city’s or county’s share of the regional housing need for each income level that could not be accommodated on sites identified in the inventory completed pursuant to paragraph (3) of subdivision (a) without rezoning, and to comply with the requirements of Government Code section 65584.09. Sites shall be identified as needed to facilitate and encourage the development of a variety of types of housing for all income levels, including multifamily rental housing, factory-built housing, mobile homes, housing for agricultural employees, supportive housing, single-room occupancy units, emergency shelters, and transitional housing. (Gov. Code, § 65583, subd. (c)(1).) As noted in Finding B2, the element does not include a complete site analysis; therefore, the adequacy of sites and zoning were not established. Based on the results of a complete sites inventory and analysis, the City may need to add or revise programs to encourage a variety of housing types.

3. The Housing Element shall contain programs which assist in the development of adequate housing to meet the needs of extremely low-, very low-, low- and moderate-income households. (Gov. Code, § 65583, subd. (c)(2).)
The element must include a program(s) with specific actions and timelines to assist in the development of housing for extremely low-, very low-, low-, and moderate-income households. The program(s) could commit the City to adopting priority processing, granting fee waivers or deferrals, modifying development standards, granting concessions and incentives for housing developments that include units affordable to lower and moderateincome households; assisting, supporting or pursuing funding applications; and outreach and coordination with affordable housing developers.

4. Address and, where appropriate and legally possible, remove governmental and nongovernmental constraints to the maintenance, improvement, and development of housing, including housing for all income levels and housing for persons with disabilities.

The program shall remove constraints to, and provide reasonable accommodations for housing designed for, intended for occupancy by, or with supportive services for, persons with disabilities. (Gov. Code, § 65583, subd. (c)(3).)
As noted in Finding B3, the element requires a complete analysis of potential governmental constraints. Depending upon the results of that analysis, the City may need to revise or add programs and address and remove or mitigate any identified constraints. 388
City of Cloverdale’s 6th Cycle (2023-2031) Draft Housing Element Page 5 March 9, 2023

5. Promote and affirmatively further fair housing opportunities and promote housing throughout the community or communities for all persons regardless of race, religion, sex, marital status, ancestry, national origin, color, familial status, or disability, and other characteristics protected by the California Fair Employment and Housing Act (Part 2.8 (commencing with Section 12900) of Division 3 of Title 2), Section 65008, and any other state and federal fair housing and planning law. (Gov. Code, § 65583, subd. (c)(5).) As noted in Finding B1, the element must include a complete assessment of fair housing.

Based on the outcomes of that analysis, the element must add or modify programs.

Goals and actions must specifically respond to the analysis and to the identified and prioritized contributing factors to fair housing issues and must be significant and meaningful enough to overcome identified patterns and trends. Actions must have specific commitment, metrics, milestones, and geographic targeting as appropriate and must address housing mobility enhancement (more choices and affordability across geographies), new housing choices and affordability in higher opportunity and income areas (e.g., missing middle housing types), place-based strategies for community preservation and revitalization and displacement protection. 389
City Council/Successor Agency
Agenda Item Summary Agenda Item:

Meeting Date:

G.1
April 26, 2023
Agenda Section:

New Business
Staff Contact:

Jose M. Sanchez, City Attorney
Agenda Item Title:

Ordinance of the City Council of the City of Cloverdale Amending Sections 3.08.030 “Purchases by City Council – Competitive Bidding” and 3.08.040 “Purchases of Less than Twenty-Five Thousand Dollars – Procedure” of the Cloverdale Municipal Code to Increase the City Manager’s Purchasing Authority. _______________________________________________________________________________________ Recommended Council Action:

Waive the first reading and introduce an ordinance amending Sections 3.08.030 and 3.08.040 of the Cloverdale Municipal Code to increase the City Manager’s Purchasing Authority. ________________________________________________________________________________________ Background/Summary:

Government Code sections 54201 through 54203 require local agencies to adopt, by ordinance, policies and procedures governing the purchases of supplies and equipment by the local agency. In addition, Government Code section 40602 generally requires the Mayor to execute all contracts on behalf of the City unless the City Council, by Ordinance, gives signature authority to a different City officer.

Currently, Cloverdale Municipal Code section 3.08.030 requires all purchases and contracts of $25,000 or greater to go through a formal competitive bidding process. In addition, the City Council is required to approve all purchase and contracts of $25,000 or more. Cloverdale Municipal Code section 3.08.040 requires purchases and contracts of less $25,000, but more than a $1,000, to go through an informal solicitation process, through which the City must make an effort to obtain at least 3 quotes. The City Manager is authorized to approve purchases and contracts of under $25,000 without Council approval.

The current contracting limits were last modified in 2008. Since that time, the relative purchasing power of $25,000 has decreased greatly. Accordingly, the City is required to spend considerable time going through a competitive bidding process and obtaining council approval for relatively small purchases and contracts.

The proposed ordinance will increase the City Manager’s authority up to $50,000, and will similarly raise the threshold for formal competitive bidding to $50,000. Raising the limits allows for enhanced efficiency, reduces the amount of time and money spent implementing bid procedures and obtaining Council approval, and allows the City to effectively maintain operations and provide services to the community.

The proposed ordinance will not change the threshold for the formal bidding of construction contracts, which is governed by Cloverdale Municipal Code Chapter 3.12.
________________________________________________________________________________________ Options:

1. Waive first reading and introduce an ordinance amending Sections 3.08.030 and 3.08.040 of the Cloverdale Municipal Code;
390
City Council/Successor Agency Agenda Item Summary
Meeting Date: April 26, 2023
Item No. G.1

2. Choose not to introduce an ordinance amending Sections 3.08.030 and 3.08.040 of the Cloverdale Municipal Code; or

3. Direct staff to make additional revisions to the City Manager’s purchasing authority. ________________________________________________________________________________________ Subcommittee Recommendation:

The Finance Administration & Police Subcommittee recommended increasing the City Manager’s purchasing authority at their February 6th regular meeting.
________________________________________________________________________________________ Budget/Financial Impact:

There is no impact on the City’s General Fund as a result of this action. Adjusting purchasing authority limits has no effect on budgetary appropriations. However, by streamlining purchasing processes, there is potential savings in staff time and gained efficiencies allowing the City to address needs more quickly. ________________________________________________________________________________________ Attachments:

Ordinance
391

Ordinance No. XX-2023

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE AMENDING SECTIONS

3.08.030 “PURCHASES BY CITY COUNCIL – COMPETITIVE BIDDING” AND 3.08.040 “PURCHASES OF LESS THAN TWENTY-FIVE THOUSAND DOLLARS – PROCEDURE” OF THE CLOVERDALE MUNICIPAL CODE TO INCREASE THE CITY MANAGER’S PURCHASING AUTHORITY WHEREAS, Sections 3.08.030 and 3.08.040 of the Cloverdale Municipal Code currently delegate to the City Manager the power to authorize all purchases under Twenty-Five Thousand Dollars ($25,000); and
WHEREAS, the City Council desires to increase the purchasing authority of the City Manager such that the City Manager may authorize all purchases and contracts of less than Fifty Thousand Dollars ($50,000); and
WHEREAS, increasing the City Manager’s purchasing authority will increase the efficiency of the City, while still ensuring that the City Council approves all significant expenditures.

NOW, THEREFORE, the City Council of the City of Cloverdale does ordain as follows:

Section 1 - Recitals.

The above recitals are true and correct and made a part of this Ordinance.

Section 2 - Municipal Code Amendment.

Section 3.08.030, “Purchases by city council—Competitive bidding” and Section 3.08.040, “Purchases of less than twenty-five thousand dollars—Procedure” of the Cloverdale Municipal Code is hereby amended to read as follows (with additions underlined and deletions in strikethrough):

3.08.030 Purchases by city council—Competitive bidding.

When the amount or value involved is at least Fifty Thousand Dollars ($50,000) twenty-five thousand dollars, the purchase or disposition of supplies, services and equipment shall be made by the city council through competitive bid as specified in this section. When the amount or value involved is less than Fifty Thousand Dollars ($50,000) twenty-five thousand dollars and more than One Thousand Dollars ($1,000) one thousand dollars, the purchase shall be made as specified in Section 3.08.040. Bids should be obtained from one or more vendors located within the city of Cloverdale whenever possible.

A. Notice inviting bids shall include a general description of the services and/or articles to be purchased or sold, where bid documents and specifications may be obtained, the time and place for bid openings, and whether bid deposit or bond, or other security, such as performance, payment, or maintenance bond, will be required.
392

B. Notice inviting bids shall be posted in at least three public places in the city that have been designated by ordinance as the place for posting public notices, at least ten days before the date of opening the bids.

C. The purchasing agent shall also solicit sealed bids from all responsible suppliers whose names are on any relevant bidder’s list and may advertise the notice inviting bids in appropriate publications and websites readily accessible to the public.

D. When required by law and when deemed necessary or appropriate by the purchasing agent or city council, any bidder may be required to submit a bid deposit or bond in an amount determined by the purchasing agent or city council. A successful bidder (and the bidder’s surety, if a bond is furnished) shall be liable for any damages upon the bidder’s failure to enter into a contract with the city.

E. When required by law and when deemed necessary or appropriate by the purchasing agent or city council, any person or entity entering into a contract with the city may be required to furnish a faithful performance deposit or bond, or other security, such as a payment or maintenance bond, in an amount determined by the purchasing agent or city council.

F. Bids shall be opened in public at the time and place stated in the public notices. A tabulation of all bids received shall be open for public inspection during regular business hours for a period of not less than thirty calendar days after the bid opening.

G. In its sole discretion, the city council may reject all bids presented and readvertise for bids.

H. Contracts shall be awarded by the city council to the lowest responsible bidder that submitted a responsive bid, except as otherwise provided in this chapter.

I. If two or more responsive bids received from responsible bidders are for the same total amount or unit price, quality and service being equal, preference shall be given to the local vendor, or the city council may accept the lowest bid made by negotiation between the tie bidders and the purchasing agent at the time of the bid opening.

3.08.040 Purchases of less than Fifty Thousand Dollars twenty-five thousand dollars—Procedure.

Where the amount or value involved is more than One Thousand Dollars ($1,000) one thousand dollars, but less than Fifty Thousand Dollars ($50,000) twenty five thousand dollars, the purchase or disposal may be made by the purchasing agent, without written bid, and by informal quotes through telephone or mail inquiry, comparison of prices on file or otherwise. Every attempt shall be made to receive at least three price quotations. At the discretion of the purchasing agent, the competitive bid process specified in Section 3.08.030 may be used for the acquisition of goods and services where the value is more than One Thousand Dollars ($1,000) one thousand dollars but less than Fifty Thousand Dollars ($50,000) twenty-five thousand dollars.

Section 3 - Severability.

If any section, sentence, clause, or phrase of this Ordinance or the application thereof to any entity, person, or circumstance is held for any reason to be invalid or unconstitutional, such invalidity or 393

unconstitutionality shall not affect other provisions or applications of this Ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this Ordinance are severable. The City Council hereby declares that it would have adopted this Ordinance and each section, sentence, clause, or phrase thereof, irrespective of the fact that any one or more section, subsections, sentences, clauses, or phrases be declared invalid or unconstitutional.

Section 4 - Effective Date.

The City Clerk shall certify to the adoption of this Ordinance and shall cause the same or a summary thereof to be published as required by law. This Ordinance shall take effect thirty (30) days after its adoption.

INTRODUCED by the City Council of the City of Cloverdale on the 26th day of April 2023, and passed and adopted on _________________ by the following roll call vote:

AYES: (_)
NOES: (_)
ABSTAIN: (_)
ABSENT: (_)
None
SO ORDERED: ATTESTED:
________________________________ ________________________________ Todd Lands, Mayor Michael Maloney, City Clerk

Date: ___________________________
394
City Council
Agenda Item Summary
Agenda Item:

Meeting Date:

G.2
April 26, 2023
Agenda Section
New Business
Staff Contact
Susie Holmes, Finance Director
Agenda Item Title
Preliminarily Approve the Engineer’s Report for FY 2023-24 for the City of Cloverdale Landscaping and Lighting Assessment District and Set the Time and Date of the Public Hearing for Zone 1-7 ________________________________________________________________________________________ Recommended Council Action(s):

Adopt Resolutions Entitled as follows:

A Resolution of Intent to Levy and Collect Annual Assessments, Preliminarily Approve the Engineer’s Report for FY 2023-24 for the City of Cloverdale Landscaping and Lighting Assessment District and Setting the Time and Date of the Public Hearing for Zone 1
A Resolution of Intent to Levy and Collect Annual Assessments, Preliminarily Approve the Engineer’s Report for FY 2023-24 for the City of Cloverdale Landscaping and Lighting Assessment District and Setting the Time and Date of the Public Hearing for Zone 2
A Resolution of Intent to Levy and Collect Annual Assessments, Preliminarily Approve the Engineer’s Report for FY 2023-24 for the City of Cloverdale Landscaping and Lighting Assessment District and Setting the Time and Date of the Public Hearing for Zone 3
A Resolution of Intent to Levy and Collect Annual Assessments, Preliminarily Approve the Engineer’s Report for FY 2023-24 for the City of Cloverdale Landscaping and Lighting Assessment District and Setting the Time and Date of the Public Hearing for Zones 4, 5, 6 and 7
Summary
The Cloverdale Landscaping and Lighting Assessment District (District) was initially formed by the City in 1997 in accordance with the Landscaping and Lighting Act of 1972 to pay for costs associated with the maintenance of landscaping and the creek area within the Jefferson Springs IV Subdivision. This became Zone 1 of the District. Additional zones have been annexed into the District over time and there are currently a total of seven zones in the District. Maps of each of the Zones are included in the attached Preliminary FY 2023-24 Annual Engineer’s Report, Cloverdale Landscaping and Lighting Assessment District (Engineer’s Report).

Assessments are levied annually within the District pursuant to the Landscape and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code (Landscaping and Lighting Act). All assessments described in the Engineer’s Report and ultimately approved by the City Council are prepared in accordance with the Landscaping and Lighting Act and are in compliance with the provisions of the California Constitution Article XIIID (Article XIIID), which was enacted with the passage of Proposition 218 in November of 1996. Affected property owners approved formation of the District in an election held in compliance with Article XIIID and the Mitigation Fee Act in 1997. The property owners also approved an escalation clause for future years that allows the assessment to increase in accordance with changes to the Consumer Price Index (CPI). This is tracked by the maximum annual assessment amount, or maximum allowable rate. Any future increase in the assessment rate in excess of the maximum allowable rate or substantial changes in the services provided would require the approval of the property owners subject to the assessment based upon mailed ballots sent to each property owner.
395
City Council/Successor Agency Agenda Item Summary
Meeting Date: April 26, 2024
Item No. ___

On January 25, 2023, the City Council began the required annual proceedings for Fiscal Year (FY) 2023-24 and appointed Coastland Civil Engineering as Engineer of Work. The Engineer’s Report has been prepared and filed in accordance with the Landscaping and Lighting Act and has been presented to the City Council for their consideration. This is the second of three City Council meetings regarding annual review of this assessment district. At this time the Council typically adopts the Resolutions of Intent to levy and collect assessments.

The Resolutions also include preliminary approval of the Engineer’s Report and set the date for the public hearing. At the third meeting, the Council will conduct a public hearing and may then authorize the levying and collection of assessments for FY 2023-24. At that time, the assessments cannot be increased above those stated in the Resolutions of Intent and the preliminary Engineer’s Report.

There are no annexations to the District for FY 2023-24. For FY 2023-24, assessments are proposed to increase for four of the seven zones in the District, Zone 1 (Jefferson Springs), Zone 3 (The Cottages), Zone 6 (Brookside Terrace) and Zone 7 (Sunrise Hills). The assessments for Zone 2 (Vintage Meadows), Zone 4 (The Vineyards), and Zone 5 (Ioli Ranch) are proposed to decrease.

The proposed budgets for each zone are described in detail in the preliminary Engineer’s Report. Funding sources include assessment revenues, annual reserves, miscellaneous revenue allocations and, in Zone 2, a General Fund contribution. The Zone 2 General Fund contribution provides funding for the general benefit portion of the operation and maintenance of Vintage Meadow Park, determined to be $11,274.00 for FY 2023-24 (see Part D of the Preliminary Engineer’s Report for an analysis of special verses general benefits).

Zone 2 will require ongoing General Fund contributions in future years.

The maximum allowed assessments in each Zone are proposed to be increased by the 2021 CPI adjustment of 4.9% to account for inflation. The proposed assessments for Zones 1 and 6 are at (or essentially at) the maximum allowable amount without balloting of the property owners, as discussed above. The proposed assessments for all other zones are below the maximum allowable amount.

In 2011, the City established a policy to maintain a minimum reserve balance of 25% of annual operating expenses in each of the zones to better manage existing and pending expenses. The reserves for Zones 2, 3, 4 and 7 are projected to end FY 2023-24 at 25%, meeting the target percentage. The reserve balances for Zones 1, 5 and 6 are projected to end FY 2023-24 below the target minimum. The reserve balance for Zone 5 is projected to end FY 2023-24 at zero percent.

The date of the required public hearing is proposed to be June 14, 2023.

In order to avoid potential conflicts of interest, the actions have been broken into four (4) separate resolutions as follows: Zone 1 only (Jefferson Springs), Zone 2 only (Vintage Meadows); Zone 3 only (The Cottages) and Zones 4, 5, 6 and 7 together (The Vineyards at Cloverdale, Ioli Ranch, Brookside Terrace and Sunrise Hills). Due to the need for a quorum to vote on each resolution, no more than two Councilmembers can be absent for the vote on each resolution. To the extent that three or more potential conflicts exist in a zone, the City will go through a random selection process to choose enough Councilmember(s) to create a quorum.

The attached Engineer’s Report includes all descriptions, budgets and assessment diagrams for FY 2023-24.

It does not include the assessment roll. The complete Engineer’s Report, with the assessment roll, is on file with the City Clerk.
396
City Council/Successor Agency Agenda Item Summary
Meeting Date: April 26, 2024
Item No. ___

Options

1. Adopt resolutions of intent to levy and collect annual assessments, preliminarily approving the Engineer’s Report as filed, and set the time and date of the Public Hearing for the FY 2023-24 Cloverdale Landscaping and Lighting Assessment District work.

2. Adopt resolutions of intent to levy and collect annual assessments, preliminarily approving the Engineer’s Report as modified by Council, and set the time and date of the Public Hearing for the FY 2023-24 Cloverdale Landscaping and Lighting Assessment District work.

3. Terminate the proceedings and do not levy or collect annual assessments for the maintenance of the seven Zones.

Budget/Financial Impact
Over 96% of the costs associated with these annual proceedings and the annual operation, maintenance and administration that confer special benefits to the parcels within the Landscaping and Lighting Assessment District are to be recovered from the annual assessments levied on the properties within the District.

The total proposed Assessment District budget for FY 2023-24 is $265,659.25, which is a 0.8% decrease from the FY 2022-23 overall budget of $267,800.49. The funding sources are $166,116.46 from proposed assessment revenues levied and collected during FY 2023-24, $64,503.99 from available annual zone reserves, $23,764.80 from zone miscellaneous reserve allocation funds and $11,274.00 from the General Fund. Available zone reserves and/or miscellaneous revenue allocation will be used in all zones as needed and as available to supplement the assessment revenue. General Fund monies will be used to pay for general benefits related to the Vintage Meadows Park in Zone 2. The assessments for Zones 1, 3, 6 and 7 are proposed to increase to $252.00, $311.16, $751.48 and $240.36 per Equivalent Single-Family Dwelling (ESD), respectively. The assessments for Zones 2, 4 and 5 are proposed to decrease to $252.22, $307.56 and $114.54 per ESD, respectively.

The maximum assessment in each Zone is proposed to be increased by the 2022 CPI adjustment of 4.9% to account for inflation.

Subcommittee Recommendation
N/A
Recommended Council Action
Consider adopting the resolutions of intent to levy and collect annual assessments, preliminarily approving the Engineer’s Report, and setting the time and date of the public hearing for the FY 2023-24 Cloverdale Landscaping and Lighting Assessment.

Attachments:

1. Resolutions (4)

2. FY 2023-24 Annual Engineer’s Report, Preliminary (without assessment roll)

3. Budget Review FY22-23
397

CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. -2023

A RESOLUTION OF INTENT TO LEVY AND COLLECT ANNUAL ASSESSMENTS, PRELIMINARILY APPROVE THE ENGINEER’S REPORT FOR FY 2023-24 FOR THE CITY OF CLOVERDALE

LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT AND SETTING THE TIME AND DATE OF THE PUBLIC HEARING FOR ZONE 1
(PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972)
WHEREAS, on September 9, 1997, the City Council ordered the formation of the Cloverdale Landscaping and Lighting Assessment District (Assessment District) to levy and collect assessments pursuant to the Landscaping and Lighting Act of 1972; and
WHEREAS, the City Council intends to levy and collect assessments within the Assessment District during FY 2023-24; and
WHEREAS, pursuant to the Landscaping and Lighting Act of 1972, an annual Engineer’s Report is required to be prepared and filed outlining estimated costs, methods of spreading costs, a description of properties in the Assessment District and their proposed assessments in order to levy and collect assessments in any following fiscal year; and
WHEREAS, on January 25, 2023, the City Council adopted a resolution appointing Coastland Civil Engineering as the Engineer of Work, directing the preparation and filing of the annual FY 2023-24 Engineer’s Report, and describing the potential changes to the Assessment District; and WHEREAS, the annual operation, maintenance and other incidental costs associated with the entire Assessment District include improvements in the following Zones 1, 2, 3, 4, 5, 6 and 7:

1. The portion of Cloverdale Creek and the pathway adjacent to the Jefferson Springs Subdivision, Phases 3 and 4.

2. The park and street landscaping adjacent to portions of Foothill Boulevard and S. Franklin Street and other related landscaping improvements within the Vintage Meadows Subdivision, Phases 1, 2 and 3.

3. The Cottages Subdivision Phases 1, 2, 3 and 4 including street landscaping along a portion of Foothill Boulevard, the landscaping areas, pathways and vegetation associated with the linear park adjacent to Muscat Creek, maintenance of the preserved wetlands area (at the corner of Elbridge Avenue and Ranch House Drive) and maintenance and weed abatement areas along a portion of the hillside area directly adjacent to Ranch House Drive, at the westerly end of Elbridge Avenue, along Hot Springs Road near the end of Laurel Court and along Hot Springs Road near the end of Pepperwood Drive.

4. The Vineyards at Cloverdale including street landscaping along a portion of Foothill Boulevard and Mount Diablo Way and maintenance of a detention basin.

5. The Ioli Ranch including street landscaping along Cloverdale Boulevard. 398

6. The Brookside Terrace including street landscaping along Cloverdale Boulevard and Brookside Drive and the park on Brookside Drive.

7. Sunrise Hills, Phases I and II including street landscaping along Foothill Boulevard, landscaping and maintenance at the corner of Moonlight Circle and Sunrise Drive, and maintenance of an open space and wetlands area; and
WHEREAS, Coastland Civil Engineering has prepared and filed with the City the annual Engineer’s Report for FY 2023-24 as required by the Landscaping and Lighting Act of 1972; and WHEREAS, all interested persons are referred to the Engineer’s Report for a full and detailed description of the improvements, the proposed operation and maintenance costs, the boundaries of the seven Zones of the Assessment District and the proposed FY 2023-24 assessments upon assessable lots and parcels of land within the Assessment District; and
WHEREAS, for Zone 1, for FY 2023-24 the maximum annual assessment will be adjusted up by the allowable year 2022 Consumer Price Index (CPI) adjustment of +4.9%; and WHEREAS, for Zone 1, the actual proposed FY 2023-24 annual assessment to levy and collect is proposed to increase by $96.22 per Equivalent Single-Family Dwelling (ESD) from FY 2022-23; and WHEREAS, for Zone 1, reserves and miscellaneous revenue allocation will be used to supplement the assessment revenue thereby minimizing the annual assessment of FY 2023-24; WHEREAS, for FY 2023-24, the actual annual assessments proposed to be levied and collected is $252.00 per ESD for all properties within Zone 1;
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Cloverdale hereby intends to levy and collect assessments during FY 2023-24 and preliminarily approves the filed FY 2023-24 Engineer’s Report with the estimate of the costs and expenses to operate and maintain the said improvements and their incidental expenses as it pertains to Zone 1 of the Assessment District for FY 2023-24; and BE IT FURTHER RESOLVED that in order to take inflation into account, the City Council approves the allowance for an annual increase to the maximum assessments in accordance with the annual CPI, based on the All Urban Consumers (San Francisco Area) CPI from the U. S. Department of Labor, Bureau of Labor Statistics; and
BE IT FURTHER RESOLVED that a public protest hearing will be held on June 14, 2023, at 6:00 p.m. at the Cloverdale Performing Arts Center, 209 N. Cloverdale Boulevard, Cloverdale. At the public protest hearing, the City Council will conduct a public hearing on the question of the levy and collection of annual assessments for FY 2023-24; and
BE IT FURTHER RESOLVED, this Resolution is adopted pursuant to Sections 22620 et. al. of the California Streets and Highway Code; and
BE IT FURTHER RESOLVED that the City Clerk is authorized and directed to give the Notice of Hearing required by the Landscaping and Lighting Act of 1972 for said public protest hearing. 399
It is hereby certified that the foregoing Resolution was duly introduced and duly adopted by the City Council of the City of Cloverdale at its regular meeting held on this 26th day of April, 2023, by the following Roll Call vote:

AYES in favor of:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTESTED:
___________________________ ________________________________ Todd Lands, Mayor Mike Maloney, City Clerk
400

CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. -2023

A RESOLUTION OF INTENT TO LEVY AND COLLECT ANNUAL ASSESSMENTS, PRELIMINARILY APPROVE THE ENGINEER’S REPORT FOR FY 2023-24 FOR THE CITY OF CLOVERDALE

LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT AND SETTING THE TIME AND DATE OF THE PUBLIC HEARING FOR ZONE 2
(PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972)
WHEREAS, on September 9, 1997, the City Council ordered the formation of the Cloverdale Landscaping and Lighting Assessment District (Assessment District) to levy and collect assessments pursuant to the Landscaping and Lighting Act of 1972; and
WHEREAS, the City Council intends to levy and collect assessments within the Assessment District during FY 2023-24; and
WHEREAS, pursuant to the Landscaping and Lighting Act of 1972, an annual Engineer’s Report is required to be prepared and filed outlining estimated costs, methods of spreading costs, a description of properties in the Assessment District and their proposed assessments in order to levy and collect assessments in any following fiscal year; and
WHEREAS, on January 25, 2023, the City Council adopted a resolution appointing Coastland Civil Engineering as the Engineer of Work, directing the preparation and filing of the annual FY 2023-24 Engineer’s Report, and describing the potential changes to the Assessment District; and WHEREAS, the annual operation, maintenance and other incidental costs associated with the entire Assessment District include improvements in the following Zones 1, 2, 3, 4, 5, 6 and 7:

1. The portion of Cloverdale Creek and the pathway adjacent to the Jefferson Springs Subdivision, Phases 3 and 4.

2. The park and street landscaping adjacent to portions of Foothill Boulevard and S. Franklin Street and other related landscaping improvements within the Vintage Meadows Subdivision, Phases 1, 2 and 3.

3. The Cottages Subdivision Phases 1, 2, 3 and 4 including street landscaping along a portion of Foothill Boulevard, the landscaping areas, pathways and vegetation associated with the linear park adjacent to Muscat Creek, maintenance of the preserved wetlands area (at the corner of Elbridge Avenue and Ranch House Drive) and maintenance and weed abatement areas along a portion of the hillside area directly adjacent to Ranch House Drive, at the westerly end of Elbridge Avenue, along Hot Springs Road near the end of Laurel Court and along Hot Springs Road near the end of Pepperwood Drive.

4. The Vineyards at Cloverdale including street landscaping along a portion of Foothill 401
Boulevard and Mount Diablo Way and maintenance of a detention basin.

5. The Ioli Ranch including street landscaping along Cloverdale Boulevard.

6. The Brookside Terrace including street landscaping along Cloverdale Boulevard and Brookside Drive and the park on Brookside Drive.

7. Sunrise Hills, Phases I and II including street landscaping along Foothill Boulevard, landscaping and maintenance at the corner of Moonlight Circle and Sunrise Drive, and maintenance of an open space and wetlands area; and
WHEREAS, Coastland Civil Engineering has prepared and filed with the City the annual Engineer’s Report for FY 2023-24 as required by the Landscaping and Lighting Act of 1972; and WHEREAS, all interested persons are referred to the Engineer’s Report for a full and detailed description of the improvements, the proposed operation and maintenance costs, the boundaries of the seven Zones of the Assessment District and the proposed FY 2023-24 assessments upon assessable lots and parcels of land within the Assessment District; and
WHEREAS, for Zone 2, for FY 2023-24 the maximum annual assessment will be adjusted up by the allowable year 2022 Consumer Price Index (CPI) adjustment of +4.9%; and WHEREAS, for Zone 2, the actual proposed FY 2023-24 annual assessment to levy and collect is proposed to decrease by $9.78 per Equivalent Single-Family Dwelling (ESD) from FY 2022-23; and WHEREAS, for Zone 2, reserves, a General Fund contribution and miscellaneous revenue allocation will be used to supplement the assessment revenue thereby minimizing the annual assessment of FY 2023-24; WHEREAS, for FY 2023-24, the actual annual assessments proposed to be levied and collected is $252.22 per ESD unit for all properties within Zone 2;
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Cloverdale hereby intends to levy and collect assessments during FY 2023-24 and preliminarily approves the filed FY 2023-24 Engineer’s Report with the estimate of the costs and expenses to operate and maintain the said improvements and their incidental expenses as it pertains to Zone 2 of the Assessment District for FY 2023-24; and BE IT FURTHER RESOLVED that in order to take inflation into account, the City Council approves the allowance for an annual increase to the maximum assessments in accordance with the annual CPI, based on the All Urban Consumers (San Francisco Area) CPI from the U. S. Department of Labor, Bureau of Labor Statistics; and
BE IT FURTHER RESOLVED that a public protest hearing will be held on June 14, 2023, at 6:00 p.m. at the Cloverdale Performing Arts Center, 209 N. Cloverdale Boulevard, Cloverdale. At the public protest hearing, the City Council will conduct a public hearing on the question of the levy and collection of annual assessments for FY 2023-24; and
BE IT FURTHER RESOLVED, this Resolution is adopted pursuant to Sections 22620 et. al. of the California Streets and Highway Code; and
402
BE IT FURTHER RESOLVED that the City Clerk is authorized and directed to give the Notice of Hearing required by the Landscaping and Lighting Act of 1972 for said public protest hearing.

It is hereby certified that the foregoing Resolution was duly introduced and duly adopted by the City Council of the City of Cloverdale at its regular meeting held on this 26th day of April, 2023, by the following Roll Call vote:

AYES in favor of:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTESTED:
___________________________ ________________________________ Todd Lands, Mayor Mike Maloney, City Clerk
403

CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. -2023

A RESOLUTION OF INTENT TO LEVY AND COLLECT ANNUAL ASSESSMENTS, PRELIMINARILY APPROVE THE ENGINEER’S REPORT FOR FY 2023-24 FOR THE CITY OF CLOVERDALE

LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT AND SETTING THE TIME AND DATE OF THE PUBLIC HEARING FOR ZONE 3
(PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972)
WHEREAS, on September 9, 1997, the City Council ordered the formation of the Cloverdale Landscaping and Lighting Assessment District (Assessment District) to levy and collect assessments pursuant to the Landscaping and Lighting Act of 1972; and
WHEREAS, the City Council intends to levy and collect assessments within the Assessment District during FY 2023-24; and
WHEREAS, pursuant to the Landscaping and Lighting Act of 1972, an annual Engineer’s Report is required to be prepared and filed outlining estimated costs, methods of spreading costs, a description of properties in the Assessment District and their proposed assessments in order to levy and collect assessments in any following fiscal year; and
WHEREAS, on January 25, 2023, the City Council adopted a resolution appointing Coastland Civil Engineering as the Engineer of Work, directing the preparation and filing of the annual FY 2023-24 Engineer’s Report, and describing the potential changes to the Assessment District; and WHEREAS, the annual operation, maintenance and other incidental costs associated with the entire Assessment District include improvements in the following Zones 1, 2, 3, 4, 5, 6 and 7:

1. The portion of Cloverdale Creek and the pathway adjacent to the Jefferson Springs Subdivision, Phases 3 and 4.

2. The park and street landscaping adjacent to portions of Foothill Boulevard and S. Franklin Street and other related landscaping improvements within the Vintage Meadows Subdivision, Phases 1, 2 and 3.

3. The Cottages Subdivision Phases 1, 2, 3 and 4 including street landscaping along a portion of Foothill Boulevard, the landscaping areas, pathways and vegetation associated with the linear park adjacent to Muscat Creek, maintenance of the preserved wetlands area (at the corner of Elbridge Avenue and Ranch House Drive) and maintenance and weed abatement areas along a portion of the hillside area directly adjacent to Ranch House Drive, at the westerly end of Elbridge Avenue, along Hot Springs Road near the end of Laurel Court and along Hot Springs Road near the end of Pepperwood Drive.

4. The Vineyards at Cloverdale including street landscaping along a portion of Foothill 404
Boulevard and Mount Diablo Way and maintenance of a detention basin.

5. The Ioli Ranch including street landscaping along Cloverdale Boulevard.

6. The Brookside Terrace including street landscaping along Cloverdale Boulevard and Brookside Drive and the park on Brookside Drive.

7. Sunrise Hills, Phases I and II including street landscaping along Foothill Boulevard, landscaping and maintenance at the corner of Moonlight Circle and Sunrise Drive, and maintenance of an open space and wetlands area; and
WHEREAS, Coastland Civil Engineering has prepared and filed with the City the annual Engineer’s Report for FY 2023-24 as required by the Landscaping and Lighting Act of 1972; and WHEREAS, all interested persons are referred to the Engineer’s Report for a full and detailed description of the improvements, the proposed operation and maintenance costs, the boundaries of the seven Zones of the Assessment District and the proposed FY 2023-24 assessments upon assessable lots and parcels of land within the Assessment District; and
WHEREAS, for Zone 3, for FY 2023-24 the maximum annual assessment will be adjusted up by the allowable year 2022 Consumer Price Index (CPI) adjustment of +4.9%; and WHEREAS, for Zone 3, the actual proposed FY 2023-24 annual assessment to levy and collect is proposed to increase by $36.38 per Equivalent Single-Family Dwelling (ESD) from FY 2022-23; and WHEREAS, for Zone 3, reserves and miscellaneous revenue allocation will be used to supplement the assessment revenue thereby minimizing the annual assessment of FY 2023-24; WHEREAS, for FY 2023-24, the actual annual assessments proposed to be levied and collected is $311.16 per ESD unit for all properties within Zone 3;
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Cloverdale hereby intends to levy and collect assessments during FY 2023-24 and preliminarily approves the filed FY 2023-24 Engineer’s Report with the estimate of the costs and expenses to operate and maintain the said improvements and their incidental expenses as it pertains to Zone 3 of the Assessment District for FY 2023-24; and BE IT FURTHER RESOLVED that in order to take inflation into account, the City Council approves the allowance for an annual increase to the maximum assessments in accordance with the annual CPI, based on the All Urban Consumers (San Francisco Area) CPI from the U. S. Department of Labor, Bureau of Labor Statistics; and
BE IT FURTHER RESOLVED that a public protest hearing will be held on June 14, 2023, at 6:00 p.m. at the Cloverdale Performing Arts Center, 209 N. Cloverdale Boulevard, Cloverdale. At the public protest hearing, the City Council will conduct a public hearing on the question of the levy and collection of annual assessments for FY 2023-24; and
BE IT FURTHER RESOLVED, this Resolution is adopted pursuant to Sections 22620 et. al. of the California Streets and Highway Code; and
405
BE IT FURTHER RESOLVED that the City Clerk is authorized and directed to give the Notice of Hearing required by the Landscaping and Lighting Act of 1972 for said public protest hearing.

It is hereby certified that the foregoing Resolution was duly introduced and duly adopted by the City Council of the City of Cloverdale at its regular meeting held on this 26th day of April, 2023, by the following Roll Call vote:

AYES in favor of:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTESTED:
___________________________ ________________________________ Todd Lands, Mayor Mike Maloney, City Clerk
406

CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. -2023

A RESOLUTION OF INTENT TO LEVY AND COLLECT ANNUAL ASSESSMENTS, PRELIMINARILY APPROVE THE ENGINEER’S REPORT FOR FY 2023-24 FOR THE CITY OF CLOVERDALE

LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT AND SETTING THE TIME AND DATE OF THE PUBLIC HEARING FOR ZONES 4, 5, 6 AND 7
(PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972)
WHEREAS, on September 9, 1997, the City Council ordered the formation of the Cloverdale Landscaping and Lighting Assessment District (Assessment District) to levy and collect assessments pursuant to the Landscaping and Lighting Act of 1972; and
WHEREAS, the City Council intends to levy and collect assessments within the Assessment District during FY 2023-24; and
WHEREAS, pursuant to the Landscaping and Lighting Act of 1972, an annual Engineer’s Report is required to be prepared and filed outlining estimated costs, methods of spreading costs, a description of properties in the Assessment District and their proposed assessments in order to levy and collect assessments in any following fiscal year; and
WHEREAS, on January 25, 2023, the City Council adopted a resolution appointing Coastland Civil Engineering as the Engineer of Work, directing the preparation and filing of the annual FY 2023-24 Engineer’s Report, and describing the potential changes to the Assessment District; and WHEREAS, the annual operation, maintenance and other incidental costs associated with the entire Assessment District include improvements in the following Zones 1, 2, 3, 4, 5, 6 and 7:

1. The portion of Cloverdale Creek and the pathway adjacent to the Jefferson Springs Subdivision, Phases 3 and 4.

2. The park and street landscaping adjacent to portions of Foothill Boulevard and S. Franklin Street and other related landscaping improvements within the Vintage Meadows Subdivision, Phases 1, 2 and 3.

3. The Cottages Subdivision Phases 1, 2, 3 and 4 including street landscaping along a portion of Foothill Boulevard, the landscaping areas, pathways and vegetation associated with the linear park adjacent to Muscat Creek, maintenance of the preserved wetlands area (at the corner of Elbridge Avenue and Ranch House Drive) and maintenance and weed abatement areas along a portion of the hillside area directly adjacent to Ranch House Drive, at the westerly end of Elbridge Avenue, along Hot Springs Road near the end of Laurel Court and along Hot Springs Road near the end of Pepperwood Drive.

4. The Vineyards at Cloverdale including street landscaping along a portion of Foothill 407
Boulevard and Mount Diablo Way and maintenance of a detention basin.

5. The Ioli Ranch including street landscaping along Cloverdale Boulevard.

6. The Brookside Terrace including street landscaping along Cloverdale Boulevard and Brookside Drive and the park on Brookside Drive.

7. Sunrise Hills, Phases I and II including street landscaping along Foothill Boulevard, landscaping and maintenance at the corner of Moonlight Circle and Sunrise Drive, and maintenance of an open space and wetlands area; and
WHEREAS, Coastland Civil Engineering has prepared and filed with the City the annual Engineer’s Report for FY 2023-24 as required by the Landscaping and Lighting Act of 1972; and WHEREAS, all interested persons are referred to the Engineer’s Report for a full and detailed description of the improvements, the proposed operation and maintenance costs, the boundaries of the seven Zones of the Assessment District and the proposed FY 2023-24 assessments upon assessable lots and parcels of land within the Assessment District; and
WHEREAS, for Zones 4, 5, 6 and 7, the FY 2023-24 the maximum annual assessment will be adjusted up by the allowable year 2022 Consumer Price Index (CPI) adjustment of +4.9%; and WHEREAS, for Zone 4, the actual proposed FY 2023-24 annual assessment to levy and collect is proposed to decrease by $16.98 per Equivalent Single-Family Dwelling (ESD) from FY 2022-23; and WHEREAS, for Zone 5, the actual proposed FY 2023-24 annual assessment to levy and collect is proposed to decrease by $5.48 per ESD from FY 2022-23; and
WHEREAS, for Zone 6, the actual proposed FY 2023-24 annual assessment to levy and collect is proposed to increase by $35.10 per ESD from FY 2022-23; and
WHEREAS, for Zone 7, the actual proposed FY 2023-24 annual assessment to levy and collect is proposed to increase by $39.08 per ESD from FY 2022-23; and
WHEREAS, for Zones 4, 5, 6 and 7, reserves and/or miscellaneous revenue allocation will be used to supplement the assessment revenue thereby minimizing the annual assessment of FY 2023-24; and WHEREAS, for FY 2023-24, the actual annual assessments proposed to be levied and collected is $307.56 per ESD for all properties within Zone 4; $114.54 per ESD for all properties within Zone 5; $751.48 per ESD for all properties within Zone 6; and $240.36 per ESD for all properties within Zone 7; NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Cloverdale hereby intends to levy and collect assessments during FY 2023-24 and preliminarily approves the filed FY 2023-24 Engineer’s Report with the estimate of the costs and expenses to operate and maintain the said improvements and their incidental expenses as it pertains to Zones 4, 5, 6 and 7 of the Assessment District for FY 2023-24; and BE IT FURTHER RESOLVED that in order to take inflation into account, the City Council approves the allowance for an annual increase to the maximum assessments in accordance with the annual CPI, based 408
on the All Urban Consumers (San Francisco Area) CPI from the U. S. Department of Labor, Bureau of Labor Statistics; and
BE IT FURTHER RESOLVED that a public protest hearing will be held on June 14, 2023, at 6:00 p.m. at the Cloverdale Performing Arts Center, 209 N. Cloverdale Boulevard, Cloverdale. At the public protest hearing, the City Council will conduct a public hearing on the question of the levy and collection of annual assessments for FY 2023-24; and
BE IT FURTHER RESOLVED, this Resolution is adopted pursuant to Sections 22620 et. al. of the California Streets and Highway Code; and
BE IT FURTHER RESOLVED that the City Clerk is authorized and directed to give the Notice of Hearing required by the Landscaping and Lighting Act of 1972 for said public protest hearing.

It is hereby certified that the foregoing Resolution was duly introduced and duly adopted by the City Council of the City of Cloverdale at its regular meeting held on this 26th day of April, 2023, by the following Roll Call vote:

AYES in favor of:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTESTED:
___________________________ ________________________________ Todd Lands, Mayor Mike Maloney, City Clerk
409
FY 2023-24

ANNUAL ENGINEER'S REPORT

CLOVERDALE LANDSCAPING AND LIGHTING

ASSESSMENT DISTRICT

CITY OF CLOVERDALE

COUNTY OF SONOMA

STATE OF CALIFORNIA
Preliminary
April 2023
Prepared By:

Coastland Civil Engineering, Inc.
410
FY 2023-24

CLOVERDALE LANDSCAPING AND LIGHTING

ASSESSMENT DISTRICT
(Pursuant to the Landscaping and Lighting Act of 1972)
The undersigned respectfully submits, as directed by the City Council on January 25, 2023, the enclosed Engineer’s Report on the 26th day of April, 2023.

COASTLAND CIVIL ENGINEERING, INC.

By: ___
Paul W. Wade, RCE 51909, Exp. 6/30/24
I HEREBY CERTIFY that the enclosed Engineer's Report, together with the Assessment Roll and the Assessment Diagram thereto attached, was filed with the City on the ____ day of _________, 2023.

Mike Maloney, City Clerk, City of Cloverdale
Sonoma County, California
By:

I HEREBY CERTIFY that the enclosed Engineer's Report, together with the Assessment Roll and the Assessment Diagram thereto attached, was approved and confirmed by the City Council of the City of Cloverdale, California, on the day of __________, 2023.

Mike Maloney, City Clerk, City of Cloverdale
Sonoma County, California
By:

I HEREBY CERTIFY that the enclosed Engineer's Report, together with the Assessment Roll and the Assessment Diagram thereto attached, was filed with the County Auditor of the County of Sonoma on the day of , 2023.

Mike Maloney, City Clerk, City of Cloverdale
Sonoma County, California
By:
411
3 FY 2023-24 ANNUAL ENGINEER'S REPORT

CLOVERDALE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT (Pursuant to the Landscaping and Lighting Act of 1972)
Coastland Civil Engineering, Engineer of Work for the Cloverdale Landscaping and Lighting Assessment District, City of Cloverdale, Sonoma County, California, has prepared this annual Engineer’s Report, as directed on January 25, 2023, by the City Council of the City of Cloverdale, pursuant to Section 22620 of the Streets and Highways Code (Landscaping and Lighting Act of 1972) for the Cloverdale Landscaping and Lighting Assessment District for Fiscal Year 2023-24.

Background
The Cloverdale Landscaping and Lighting Assessment District (Assessment District) was initially formed in September 1997 by the City Council to fund the costs associated with the operation and maintenance of creek landscaping within the Jefferson Springs Subdivision, Phases 3 and 4.

The Assessment District boundary for this original area is known as Zone 1. Once an Assessment District is created, it is possible to annex new Zones or annex new areas into existing Zones as new subdivisions and parks are developed in the City. During the annual proceedings for FY 2000- 01 and FY 2001-02, respectively, Zone 2 and Zone 3 were annexed into the Assessment District.

During the annual proceedings for FY 2004-05, Zones 4, 5 and 6 were annexed into the Assessment District. In the annual proceedings for FY 2005-06 and FY 2006-07, Zone 7, Sunrise Hills Phases 1 and 2 were annexed into the Assessment District, respectively. For FY 2023-24 there will be no new zones or annexations.

Pursuant to the provisions of the Landscaping and Lighting Act of 1972, an annual Engineer’s Report must be prepared and filed with the City in order to levy and collect assessments on any following fiscal year. On January 25, 2023, the City Council adopted a resolution appointing Coastland Civil Engineering as the Engineer of Work and directed the preparation and filing of this FY 2023-24 Engineer’s Report. Once the preliminary Engineer’s Report has been filed, the City Council can then adopt a Resolution of Intent to levy and collect annual assessments for FY 2023-24, preliminarily approve the filed annual Engineer’s Report and set the time and date of the public protest hearing. The Engineer’s Report outlines the proposed budgets, assessments, improvements, and changes to the Assessment District. These budgets/costs are updated with each subsequent annual Engineer’s Report as required by the 1972 Act.

In FY 2011-12, the City established a policy of trying to maintain a minimum reserve balance of 25% of operating expenses in each of the zones to better manage existing and pending expenses.

Since FY 2012-13, the employee time portion of personnel costs have been based on continued tracking of actual time spent for each zone and averaging it for each zone over a 3-year period. 412
4 Proposition 218 and Special Benefits
In 1996, California voters approved Proposition 218 which amended the California Constitution by adding Article XIII C and Article XIII D. Those Articles affect the ability of local government to levy and collect taxes, assessments, and property-related fees and charges. With respect to assessment districts, Article XIII D stipulates that a parcel’s assessment not exceed the reasonable cost of the proportional special benefit conferred upon that parcel. “Special benefit” is defined as “a particular and distinct benefit over and above general benefits conferred on real property located in the district or to the public at large.

The effects of Proposition 218 with respect to the Annual Engineer’s Report are that the special benefits conferred upon assessed parcels through the improvements and services funded by the District must be identified, any general benefit conferred upon the public at large by those same improvements and services must also be identified, and the annual costs of said improvements and services must be apportioned between the two. The cost of services attributable to a general benefit may not be assessed.

In the case of the Cloverdale Landscaping and Lighting Assessment District, “improvements and services” primarily refers to landscaping in identified areas within each zone and the maintenance thereof, but also includes the operation and maintenance of a public neighborhood park (Vintage Meadows Park).

In general, the special benefits to each parcel provided by maintained landscaping within each zone include:
• Enhanced desirability of properties through association with the improvements, • Improved aesthetic appeal of the neighborhood, and
• Improved air quality from additional vegetation.

Each parcel within a zone receives a particular and distinct special benefit from the maintenance of the landscaping within that zone even though the landscaping may not be adjacent to each parcel. Although members of the public may walk or drive through a zone and appreciate the aesthetic appeal of the maintained landscaping, this does not necessarily confer a general benefit to the public at large and, in any case, is determined to be negligible relative to the special benefits conferred upon the parcels within a particular zone.

Part D of this report, Method of Apportionment of Assessment, includes further discussion of the special and general benefits conferred by the specific improvements and services within each zone.

Fiscal Year 2023-24
For FY 2023-24, the total assessment district budget has decreased approximately 0.8% from FY 2022-23. Zones 1 and 4 are proposed to have budget increases of 13.5% and 2.8%, respectively. Zones 2, 3, 5, 6 and 7 are proposed to have budget decreases of 3.4%, 0.1%, 4.3%,

4.4%, and 6.1%, respectively.
413
5 Zones 1, 2, 3, 4 and 7 are projected to have beginning reserve balances that exceed the targeted 25% of operating expenses. Consequently, excess reserves can be utilized in those zones to reduce assessments . Annual assessments for Zones 2, 4 and 5 are proposed to decrease from the FY 2022-23 amounts. Annual assessments for Zones 3 and 7 are proposed to increase from FY 2022-23, but do not exceed the maximum assessment allowed. The assessments for Zones 1 and 6 will increase to their maximum annual assessment.

The projected ending FY 2023-24 fund balances for Zones 2, 3, 4 and 7 are projected to be at the reserve target of 25% of operating expenses. The projected ending reserve balance for Zones 1, 5 and 6 are projected to be at 13%, 0% and 4%, respectively.

The total proposed Assessment District budget for FY 2023-24 is $265,659.25. The total budget for FY 2022-23 was $267,800.49. The funding sources are from proposed annual assessment revenue to be levied and collected during FY 2023-24, available Zone reserves, miscellaneous revenue allocations and General Fund contributions.

To take annual inflation into account, the original 1997 formation proceedings, and all subsequent annexations of new zones into this Assessment District included a maximum annual assessment and an allowance for an annual increase to the maximum annual assessment in accordance with the annual Consumer Price Index (C.P.I.). The annual CPI is based on the All Urban Consumers (San Francisco Area) CPI from the U. S. Department of Labor, Bureau of Labor Statistics. An annual CPI adjustment to the annual assessment is not mandatory. The CPI adjustment for 2022 was +4.9%. If the annual Engineer’s Report recommends any adjustment up to the sum of the previous year’s maximum assessment plus the allowable annual CPI increase, notices are not required to be sent nor shall a vote be required. If, however, the annual Engineer’s Report recommends any adjustment that exceeds the sum of the previous year’s maximum assessment plus the allowable annual CPI increase, noticing and/or voting shall be required in accordance with the provisions applicable to the Landscaping and Lighting Act of 1972 and California Constitution, Article XIII D (also referred to as Proposition 218).

Table 1, below, summarizes the proposed FY 2023-24 assessments to levy and collect and the new maximum annual assessments allowed to be assessed.
414
6 Table 1. Maximum Annual Assessments and
Proposed Assessment to Levy by Zone
Zone Name
Previous
Maximum
Annual
Assessment
CPI
Increase
Current
Maximum
Annual
Assessment
Proposed
Assessment
to Levy Per
ESD
Zone 1 Jefferson Springs, Phases 3 & 4 $240.24 $11.77 $252.01 $252.00 Zone 2 Vintage Meadows $479.18 $23.48 $502.66 $252.22
Zone 3 The Cottages, Phases 1 - 4 $820.51 $40.20 $860.71 $311.16 Zone 4 The Vineyards $423.92 $20.77 $444.69 $307.56
Zone 5 Ioli Ranch $163.98 $8.04 $172.02 $114.54
Zone 6 Brookside Terrace $716.38 $35.10 $751.48 $751.48 Zone 7 Sunrise Hills, Phases I & II $515.30 $25.20 $540.50 $240.36 The original landscaping and lighting improvements within all seven zones of the Assessment District are completed and have been accepted by the City. The proposed changes, budgets and assessments for FY 2023-24 are included in the description of each zone below. See Part D, ‘Method of Apportionment of Assessment’ of this report for a detailed description of the apportionment methodology for each zone.

Zone 1 - Jefferson Springs, Phases 3 & 4
Zone 1 was formed with the initial formation of the Cloverdale Landscaping and Lighting Assessment in FY 1997-98 and consists of the Jefferson Springs Subdivision, Phases 3 and 4. No new annexations are proposed for Zone 1 for FY 2023-24. No significant land use changes have occurred within Zone 1 during the previous year. For FY 2023-24, the total number of Equivalent Single-Family Dwelling (ESD) is expected to stay the same at 67.5 units.

Zone 1 includes the operation and maintenance of the landscaping and pathway adjacent to the creek, along with related overhead. See the Assessment Diagram (Map) in Part F of this report for the location of the landscape maintenance areas.

The total proposed Zone 1 budget for FY 2023-24 is $24,471.73. This is an increase of approximately 13.5% from the FY 2022-23 budget mostly due to additional employee costs. The proposed funding will be from FY 2023-24 assessment revenue, Zone 1 reserves and a miscellaneous revenue allocation. See Table 2 in Part B for estimated dollar amounts. 415
7 For FY 2023-24, the proposed annual assessment to levy and collect for Zone 1 is proposed to increase to $252.00 per Equivalent Single-Family Dwelling (ESD). The ending fiscal year reserves will be 13%, below the target minimum level of 25%. In order to keep up with inflation, the maximum annual assessment is proposed to be adjusted up by the 2022 CPI of +4.9%. (See Table 1). Per both California Constitution, Article XIII D requirements and the formation and annexation proceedings for this Assessment District, future annual assessments will be allowed to reach this adjusted maximum amount without having to send special ballots to the impacted property owners in Zone 1.

Zone 2 - Vintage Meadows
During the annual proceedings for FY 2000-01, a new Zone 2 was annexed into the Assessment District. At that time, Zone 2 consisted of only Vintage Meadows Subdivision, Phase 1.

Annexation was pursuant to Vintage Meadows Subdivision, Phase 1 conditions of approval.

During FY 2002-03 Vintage Meadows, Phases 2 and 3, were annexed into Zone 2 during the annual proceedings pursuant to their conditions of approval. No new annexations are proposed for Zone 2 for FY 2023-24. During the previous year, no significant land use changes have occurred within this zone. All residential construction of Zone 2 is built out and as a result, for FY 2023-24, the total number of ESD units is expected to stay the same at 206.0.

Zone 2 includes the operation and maintenance of Vintage Meadows Park, the back-on landscaping along portions of Foothill Boulevard and S. Franklin Street within the subdivision, the traffic island within Healdsburg Avenue and the area at the intersection of Foothill Boulevard and Port Circle, south of Zinfandel Court, along with related overhead. All District maintained improvements were completed, accepted by the City and maintained during the 2005-06 fiscal year with the exception of the Vintage Meadows neighborhood park. The park improvements were completed and accepted by Council in the Fall of 2007. Restrooms were added to the park in 2011.

The total proposed Zone 2 budget for FY 2023-24 is $87,938.32. This is a decrease of approximately 3.4% from FY 2022-23.

Prior to FY 2021-22, the costs of the operation and maintenance of the park restrooms were paid by the City from the General Fund. Those costs have since been included in the Zone 2 budget and the Zone 2 budget in Part B of this report reflects a General Fund contribution in excess of the total cost of the operation and maintenance of the park restrooms.

Proposed funding will be from FY 2023-24 assessment revenue, Zone 2 reserves, a miscellaneous revenue allocation, and a General Fund contribution. See Table 2 in Part B for estimated dollar amounts.

For FY 2023-24, the proposed annual assessment to levy and collect for Zone 2 is proposed to decrease to $252.22 per ESD. The ending reserve is projected to meet the targeted 25% of the annual budget. In order to keep up with inflation, the maximum annual assessment for Zone 2 is proposed to be adjusted up by the 2022 CPI of +4.9%. (See Table 1). Per both California 416
8 Constitution, Article XIII D requirements and the formation and annexation proceedings for this Assessment District, future annual assessments will be allowed to reach this adjusted maximum amount without having to send special ballots to the impacted property owners in Zone 2.

Zone 3 – The Cottages, Phases 1, 2, 3 & 4
During the annual proceedings of FY 2001-02, a new Zone 3, consisting of Phases 1, 2 and 3 of The Cottages development in the southern part of the City, was annexed into the Assessment District. In FY 2004-05, Phase 4 of The Cottages subdivision was annexed into Zone 3. No new annexations are proposed for Zone 3 for FY 2023-24. No significant land use changes have occurred within Zone 3 during the past fiscal year. Zone 3 is built out and as a result, for FY 2023-24, the total number of ESD units is expected to stay the same at 189.0.

Zone 3 includes maintenance of the linear park along Muscat Creek, “back-on” landscape maintenance along a portion of Foothill Boulevard within Zone 3, maintenance of the preserved wetlands area at the corner of Ranch House Drive and Elbridge Drive, weed abatement of the area just west of Ranch House Drive and Elbridge Avenue and other improvements within Zone 3 along with related overhead. See the Assessment Diagram (Map) in Part F of this report for a location of the landscape maintenance areas.

The total proposed Zone 3 budget for FY 2023-24 is $99,390.24. This is a decrease of approximately 0.1% from the FY 2022-23 budget. Proposed funding will be from FY 2023-24 assessment revenue, available Zone 3 reserves and a miscellaneous revenue allocation. See Table 2 in Part B for estimated dollar amounts.

The assessment for FY 2023-24 is proposed to increase to $311.16 per ESD. This is less than the maximum allowable assessment for Zone 3. The ending reserve is projected to be 25% of the annual operating budget, meeting the target minimum 25% level.

In order to keep up with inflation, the maximum annual assessment per ESD is proposed to be adjusted up by the 2022 CPI of +4.9%. (See Table 1). Per both California Constitution, Article XIII D requirements, and the formation and annexation proceedings for this Assessment District, future annual assessments will be allowed to reach this adjusted maximum amount without having to send special ballots to the impacted property owners in Zone 3.

Zone 4 – The Vineyards
During the annual proceedings for FY 2004-05, Zone 4, The Vineyards was annexed into the Assessment District. For FY 2023-24, no annexations or changes are proposed for Zone 4. During the previous year, no significant land use changes have occurred within Zone 4. Zone 4 is built out and as a result, for FY 2023-24 the total number of ESD units is expected to stay the same at

29.0. Zone 4 includes maintenance of the “back-on” landscaping along Foothill Boulevard and Mount Diablo Way, maintenance of a detention basin area and other improvements within Zone 4 along 417
9 with related overhead. See the Assessment Diagram (Map) in Part F of this report for a location of the landscape maintenance areas.

The total proposed Zone 4 budget for FY 2023-24 is $14,393.50. This is an increase of about 2.8% from the FY 2022-23 budget. The proposed funding will be from FY 2023-24 assessment revenue, available Zone 4 reserves and a miscellaneous revenue allocation. See Table 2 in Part B for estimated dollar amounts.

For FY 2023-24, the proposed annual assessment to levy and collect for Zone 4 is proposed to decrease to $307.56 per ESD. This is below the maximum allowable assessment for Zone 4.

Ending fiscal year reserves are anticipated to be at 25%, meeting the target minimum level. In order to keep up with inflation, the maximum annual assessment per ESD is proposed to be adjusted up by the 2022 CPI of +4.9%. (See Table 1). Per both California Constitution, Article XIII D requirements, and the formation and annexation proceedings for this Assessment District, future annual assessments will be allowed at this adjusted maximum amount without having to send special ballots to the impacted property owners in Zone 4.

Zone 5 – Ioli Ranch
During the annual proceedings for FY 2004-05, Zone 5, Ioli Ranch, was annexed into the Assessment District. For FY 2023-24, no annexations or changes are proposed for Zone 5. During the previous year, no significant land use changes have occurred within Zone 5. Zone 5 is built out and as a result, for FY 2023-24, the total number of ESD units is expected to remain at 37.0.

Zone 5 includes maintenance of the “back on” landscaping improvements along Cloverdale Boulevard within Zone 5 along with related overhead. See the Assessment Diagram (Map) in Part F of this report for a location of the landscape maintenance areas.

The total proposed Zone 5 budget for FY 2023-24 is $4,662.98. This is a decrease of about 4.3% from the FY 2022-23 budget. The proposed funding will be from FY 2023-24 assessment revenue and miscellaneous revenue allocations. See Table 2 in Part B for estimated dollar amounts.

For FY 2023-24, the proposed annual assessment to levy and collect for Zone 5 is proposed to decrease to $114.54 per ESD. This is below the FY 2023-24 maximum allowable assessment for Zone 5. Ending fiscal year reserves are anticipated to be at 0%, below the target minimum 25% level. In order to keep up with inflation, the maximum annual assessment per ESD is proposed to be adjusted up by the 2022 CPI of +4.9%. (See Table 1). Per both California Constitution, Article XIII D requirements, and the formation and annexation proceedings for this Assessment District, future annual assessments will be allowed at this adjusted maximum amount without having to send special ballots to the impacted property owners in Zone 5.

Zone 6 – Brookside Terrace
During the annual proceedings for FY 2004-05, Zone 6, Brookside Terrace, was annexed into the Assessment District. For FY 2023-24, no annexations or changes are proposed for Zone 6. During 418
10 the previous year, no significant land use changes have occurred within Zone 6. Zone 6 is built out and as a result, for FY 2023-24, the total number of ESD units is expected to remain at 14.0.

Zone 6 includes the “back-on” landscape maintenance along a portion of Cloverdale Boulevard and West Brookside Drive and the small park on West Brookside Drive along with related overhead. See the Assessment Diagram (Map) in Part F of this report for a location of the landscape maintenance areas.

The total proposed Zone 6 budget for FY 2023-24 is $10,936.52. This is a decrease of approximately 4.4% from the FY 2022-23 budget. The proposed funding will be from FY 2023-24 assessment revenue and a miscellaneous revenue allocation. See Table 2 in Part B for estimated dollar amounts.

For FY 2023-24 the proposed annual assessment to levy and collect for Zone 6 is proposed to increase to $751.48 per ESD. This is equal to the maximum allowable assessment for Zone 6.

Ending fiscal year reserves are anticipated to be at 4%, below the target minimum 25% level. In order to keep up with inflation, the maximum annual assessment per ESD is proposed to be adjusted up by the 2022 CPI of +4.9%. (See Table 1). Per both California Constitution, Article XIII D requirements, and the formation and annexation proceedings for this Assessment District, future annual assessments will be allowed to reach this adjusted maximum amount without having to send special ballots to the impacted property owners in Zone 6.

Zone 7 – Sunrise Hills Phase I and II
During the annual proceedings for FY 2005-06, Zone 7, Sunrise Hills Phase 1, was annexed into the Assessment District. In FY 2006-07, Sunrise Hills Phase 2 was annexed into existing Zone 7.

Landscaping and lighting improvements were accepted by the City in 2008. No new annexations are proposed for this zone for FY 2023-24, no annexations or changes are proposed for Zone 7.

During the previous year, no significant land use changes have occurred within Zone 7. Zone 7 is built out and as a result, for FY 2023-24, the total number of ESD units is expected to remain at

61.0. Zone 7 includes “back-on” landscape maintenance along a portion of Foothill Boulevard, maintenance of the open space and drainage easement (wetland) area and street lighting costs installed with Phase 1, hydraulic and drainage easement maintenance, public trail maintenance and additional streetlights installed with Phase 2 along with related overhead. See the Assessment Diagram (Map) in Part F of this report for a location of the landscape maintenance areas.

The total proposed Zone 7 budget for FY 2023-24 is $23,865.96. This is a decrease of about 6.1% from the FY 2022-23 budget. The proposed funding will be from FY 2023-24 assessment revenue, available Zone 7 reserves and a miscellaneous revenue allocation. See Table 2 in Part B for estimated dollar amounts.
419
11 For FY 2023-24, the proposed annual assessment to levy and collect for Zone 7 is proposed to increase to $240.36 per ESD. This is below the maximum allowable assessment for Zone 7. The ending reserves are anticipated to be 25%, meeting the target minimum level. In order to keep up with inflation, the maximum annual assessment per ESD is proposed to be adjusted up by the 2022 CPI of +4.9%. (See Table 1). Per both California Constitution, Article XIII D requirements, and the formation and annexation proceedings for this Assessment District, future annual assessments will be allowed to reach this adjusted maximum amount without having to send special ballots to the impacted property owners in Zone 7. 420
12 FY 2023-24 Engineer’s Report Format
This FY 2023-24 Engineer’s Report consists of six parts as follows:

PART A Plans & Specifications- This portion of the Engineer’s Report describes any plans and specifications that may be needed for the installation of the improvements.

If plans and specifications exist, they are filed with the City Clerk. Although separately bound, the plans and specifications are part of this Engineer’s Report and are included in it by reference.

PART B Budget Cost Estimates – This portion of the Engineer’s Report lists the total filed and approved budgets for Zones 1 through 7, an overall Budget Summary for the seven Zones, a detailed budget for each zone, and a Summary of Fund Balances.

PART C Assessment Roll – This part consists of a listing of FY 2023-24 assessments on each benefited parcel of land within the Assessment District. The FY 2023-24 assessment amount is the estimated cost each parcel will contribute towards the operation and maintenance of the improvements within each respective Zone of the Assessment District.

PART D Method of Apportionment of Assessment – This part consists of a statement of the method used by Engineer of Work to determine the amount proposed to be assessed against each parcel within the Assessment District.

PART E Property Owner’s List – This portion includes the names and addresses of the owners of real property within this Assessment District, as shown on the last equalized assessment roll for taxes. The Assessor Parcel Number (A.P.N.) for each parcel keys the list to the Assessment Roll shown in Part C.

PART F Assessment Diagrams – This part consists of Assessment Diagrams (maps) showing all of the parcels of real property within the boundaries of the seven zones of the Assessment District. The Assessor Parcel Number (A.P.N.) for each parcel keys the property to the Assessment Roll shown in Part C. The A.P.N.’s are shown in the Assessor’s Maps available at the County of Sonoma Assessor’s Office. 421
13 PART A

PLANS AND SPECIFICATIONS
The Assessment District will operate and maintain the landscape and related improvements in Zones 1, 2, 3, 4, 5, 6 and 7 asthey have all been completed and accepted by the City of Cloverdale.

Maintenance in each of these seven Zones may include repair, removal or replacement of any hardscape improvement, damaged irrigation facilities or diseased landscaping, weed and brush clearing, street lighting and other allowable maintenance items per Section 22531 of the Streets and Highways Code for the life of the Assessment District. 422
14 PART B

BUDGET COST ESTIMATE
The attached sheets include the budgets for FY 2023-24 for all those costs associated with the operation and maintenance in each of the seven zones within the Assessment District. The budgets have been separated by zone for clarity. The total budget summary for FY 2023-24 for the Cloverdale Landscaping and Lighting Assessment District is as follows:

As Filed
With City
As Preliminarily
Approved
As Finally Approved
at Public Hearing
Zone 1 $24,471.73 $ $
Zone 2 $87,938.32 $ $
Zone 3 $99,390.24 $ $
Zone 4 $14,393.50 $ $
Zone 5 $4,662.98 $ $
Zone 6 $10,936.52 $ $
Zone 7 $23,865.96 $ $
Total $265,659.25 $ $
Table 2. Budget Summary
Budget
Projected
Assessment
Revenue
Reserves Used
(Including
Misc. Revenue
Allocation)
General
Fund
Contribution
Proposed FY
Assessment
Per ESD
Number
of ESD's
Zone 1 $24,471.73 $17,01000 $7,461.73 $0.00 $252.00 67.5 Zone 2 $87,938.32 $51,957.32 $24,707.00 $11,274.00 $252.22 206.0 Zone 3 $99,390.24 $58,809.24 $40,581.00 $0.00 $311.16 189.0 Zone 4 $14,393.50 $8,919.24 $5,474.26 $0.00 $307.56 29.0 Zone 5 $4,662.98 $4,237.98 $425.00 $0.00 $114.54 37.0
Zone 6 $10,936.52 $10,520.72 $415.80 $0.00 $751.48 14.0 Zone 7 $23,865.96 $14,661.96 $9,204.00 $0.00 $240.36 61.0 Total $265,659.25 $166,116.46 $88,268.79 $11,274.00 -- -- 423
2022-23 Budget 2023-24 Budget
Labor and Administration
Employee Costs (Previously Labor and Admin.) $13,529.00 $16,743.00 Overhead/Administration Costs $239.00 $239.00
Subtotal Labor and Administration $13,768.00 $16,982.00 Services
Assessment Engineering Services $1,374.90 $1,637.30
Miscellaneous Contract Services $450.00 $550.00
Computer Maintenance $61.00 $61.00
Vehicle Repair $250.00 $350.00
General Repair & Maintenance $1,300.00 $300.00
Training/Travel $75.00 $75.00
Operating Supplies $1,500.00 $1,500.00
Subtotal Services $5,010.90 $4,473.30
Supplies
Small Tools & Equipment $61.00 $100.00
Fuel $400.00 $450.00
Utilities-Gas & Electric $0.00 $0.00
Utilities-Water $1,300.00 $1,300.00
Subtotal Supplies $1,761.00 $1,850.00
Subtotal Expenses $20,539.90 $23,305.30
Contingency $1,027.25 $1,166.43
TOTAL EXPENSES $21,567.15 $24,471.73
Contribution from Annual Reserves $8,600.00 $4,251.73
Contribution from Miscellaneous Revenue Allocation $2,452.00 $3,210.00 TOTAL COSTS $10,515.15 $17,010.00
TOTAL ASSESSMENT REVENUE $10,515.15 $17,010.00
Estimated Number of ESD Units in Zone 1 67.5 67.5
Proposed Assessment per ESD for Zone 1 $155.78 $252.00
2022-23 Zone 1 Maximum Annual Assessment per ESD $240.24 2022 Cost of Living Increase (CPI) 4.90%
2023-24 Zone 1 Maximum Annual Assessment per ESD $252.01

CITY OF CLOVERDALE

LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT
Fiscal Year 2023-24 Budget
Zone 1 - Jefferson Springs
Creek Landscaping
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424
2022-23 Budget 2023-24 Budget
Labor and Administration
Employee Costs (Previously Labor and Admin.) $40,967.00 $43,757.00 Overhead/Administration Costs $1,008.00 $1,008.00
Subtotal Labor and Administration $41,975.00 $44,765.00 Services
Assessment Engineering Services $5,802.80 $5,873.10
Miscellaneous Contract Services $15,800.00 $15,800.00
Computer Maintenance $180.00 $180.00
Vehicle Repair $375.00 $475.00
General Repair & Maintenance $7,930.00 $1,930.00
Training/Travel $225.00 $225.00
Operating Supplies $5,020.00 $5,020.00
Subtotal Services $35,332.80 $29,503.10
Supplies
Small Tools & Equipment $180.00 $280.00
Fuel $1,400.00 $1,400.00
Utilities-Gas & Electric $800.00 $800.00
Utilities-Water $7,000.00 $7,000.00
Subtotal Supplies $9,380.00 $9,480.00
Subtotal Expenses $86,687.80 $83,748.10
Contingency $4,334.20 $4,190.22
TOTAL EXPENSES $91,022.00 $87,938.32
Contribution from General Fund $10,594.00 $11,274.00
Contribution from Annual Reserves $19,898.00 $17,500.00 Contribution from Miscellaneous Revenue Allocation $6,558.00 $7,207.00 TOTAL COSTS $53,972.00 $51,957.32
TOTAL ASSESSMENT REVENUE $53,972.00 $51,957.32
Estimated Number of ESD Units in Zone 2 206.0 206.0
Proposed Assessment per ESD for Zone 2 $262.00 $252.22
2022-23 Zone 2 Maximum Annual Assessment per ESD $479.18 2022 Cost of Living Increase (CPI) 4.90%
2023-24 Zone 2 Maximum Annual Assessment per ESD $502.66 Street Landscaping and Park

CITY OF CLOVERDALE

LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT
Fiscal Year 2023-24 Budget
Zone 2 - Vintage Meadows
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425
2022-23 Budget 2023-24 Budget
Labor and Administration
Employee Costs (Previously Labor and Admin.) $53,125.00 $54,640.00 Overhead/Administration Costs $1,102.00 $1,102.00
Subtotal Labor and Administration $54,227.00 $55,742.00 Services
Assessment Engineering Services $6,341.80 $6,640.60
Miscellaneous Contract Services $2,500.00 $2,500.00
Computer Maintenance $270.00 $270.00
Vehicle Repair $525.00 $525.00
General Repair & Maintenance $3,600.00 $1,600.00
Training/Travel $337.00 $337.00
Operating Supplies $4,020.00 $4,020.00
Subtotal Services $17,593.80 $15,892.60
Supplies
Small Tools & Equipment $270.00 $370.00
Fuel $2,000.00 $2,000.00
Utilities-Gas & Electric $650.00 $650.00
Utilities-Water $20,000.00 $20,000.00
Subtotal Supplies $22,920.00 $23,020.00
Subtotal Expenses $94,740.80 $94,654.60
Contingency $4,739.62 $4,735.64
TOTAL EXPENSES $99,480.42 $99,390.24
Contribution from Annual Reserves $39,000.00 $31,107.00 Contribution from Miscellaneous Revenue Allocation $8,547.00 $9,474.00 TOTAL COSTS $51,933.42 $58,809.24
TOTAL ASSESSMENT REVENUE $51,933.42 $58,809.24
Estimated Number of ESD Units in Zone 3 189.0 189.0
Proposed Assessment per ESD for Zone 3 $274.78 $311.16
2022-23 Zone 3 Maximum Annual Assessment per ESD $820.51 2022 Cost of Living Increase (CPI) 4.90%
2023-24 Zone 3 Maximum Annual Assessment per ESD $860.71 Landscaping & Maintenance

CITY OF CLOVERDALE

LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT
Fiscal Year 2023-24 Budget
Zone 3 - The Cottages
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426
2022-23 Budget 2023-24 Budget
Labor and Administration
Employee Costs (Previously Labor and Admin.) $6,295.00 $7,611.00 Overhead/Administration Costs $161.00 $161.00
Subtotal Labor and Administration $6,456.00 $7,772.00
Services
Assessment Engineering Services $927.90 $1,000.10
Miscellaneous Contract Services $2,100.00 $1,100.00
Computer Maintenance $48.00 $48.00
Vehicle Repair $200.00 $200.00
General Repair & Maintenance $260.00 $260.00
Training/Travel $60.00 $60.00
Operating Supplies $500.00 $500.00
Subtotal Services $4,095.90 $3,168.10
Supplies
Small Tools & Equipment $50.00 $50.00
Fuel $200.00 $200.00
Utilities-Gas & Electric $160.00 $160.00
Utilities-Water $2,900.00 $2,900.00
Subtotal Supplies $3,310.00 $3,310.00
Subtotal Expenses $13,861.90 $14,250.10
Contingency $139.19 $143.40
TOTAL EXPENSES $14,001.09 $14,393.50
Contribution from Annual Reserves $3,543.43 $4,215.26
Contribution from Miscellaneous Revenue Allocation $1,046.00 $1,259.00 TOTAL COSTS $9,411.66 $8,919.24
TOTAL ASSESSMENT REVENUE $9,411.66 $8,919.24
Estimated Number of ESD Units in Zone 4 29.0 29.0
Proposed Assessment per ESD for Zone 4 $324.54 $307.56
2022-23 Zone 4 Maximum Annual Assessment per ESD $423.92 2022 Cost of Living Increase (CPI) 4.90%
2023-24 Zone 4 Maximum Annual Assessment per ESD $444.69

CITY OF CLOVERDALE

LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT
Fiscal Year 2023-24 Budget
Zone 4 - The Vineyards
Landscaping & Maintenance
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427
2022-23 Budget 2023-24 Budget
Labor and Administration
Employee Costs (Previously Labor and Admin.) $2,505.00 $2,296.00 Overhead/Administration Costs $56.00 $56.00
Subtotal Labor and Administration $2,561.00 $2,352.00
Services
Assessment Engineering Services $323.00 $323.70
Miscellaneous Contract Services $0.00 $0.00
Computer Maintenance $20.00 $20.00
Vehicle Repair $150.00 $150.00
General Repair & Maintenance $100.00 $100.00
Training/Travel $20.00 $20.00
Operating Supplies $181.00 $181.00
Subtotal Services $794.00 $794.70
Supplies
Small Tools & Equipment $20.00 $20.00
Fuel $300.00 $300.00
Utilities-Gas & Electric $150.00 $150.00
Utilities-Water $1,000.00 $1,000.00
Subtotal Supplies $1,470.00 $1,470.00
Subtotal Expenses $4,825.00 $4,616.70
Contingency $47.74 $46.28
TOTAL EXPENSES $4,872.74 $4,662.98
Contribution from Annual Reserves $0.00 $0.00
Contribution from Miscellaneous Revenue Allocation $432.00 $425.00 TOTAL COSTS $4,440.74 $4,237.98
TOTAL ASSESSMENT REVENUE $4,440.74 $4,237.98
Estimated Number of ESD Units in Zone 5 37.0 37.0
Proposed Assessment per ESD for Zone 5 $120.02 $114.54
2022-23 Zone 5 Maximum Annual Assessment per ESD $163.98 2022 Cost of Living Increase (CPI) 4.90%
2023-24 Zone 5 Maximum Annual Assessment per ESD $172.02 Zone 5 - Ioli Ranch
Landscaping & Maintenance

LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT
Fiscal Year 2023-24 Budget

CITY OF CLOVERDALE
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428
2022-23 Budget 2023-24 Budget
Labor and Administration
Employee Costs (Previously Labor and Admin.) $5,622.00 $5,134.00 Overhead/Administration Costs $141.00 $133.00
Subtotal Labor and Administration $5,763.00 $5,267.00
Services
Assessment Engineering Services $757.80 $759.80
Miscellaneous Contract Services $0.00 $0.00
Computer Maintenance $40.00 $40.00
Vehicle Repair $175.00 $175.00
General Repair & Maintenance $70.00 $70.00
Training/Travel $50.00 $50.00
Operating Supplies $365.00 $365.00
Subtotal Services $1,457.80 $1,459.80
Supplies
Small Tools & Equipment $40.00 $40.00
Fuel $340.00 $340.00
Utilities-Gas & Electric $130.00 $130.00
Utilities-Water $3,600.00 $3,600.00
Subtotal Supplies $4,110.00 $4,110.00
Subtotal Expenses $11,330.80 $10,836.80
Contingency $104.52 $99.72
TOTAL EXPENSES $11,435.32 $10,936.52
Contribution from General Fund $496.00 $0.00
Contribution from Annual Reserves $0.00 $0.00
Contribution from Miscellaneous Revenue Allocation $910.00 $415.80 TOTAL COSTS $10,029.32 $10,520.72
TOTAL ASSESSMENT REVENUE $10,029.32 $10,520.72
Estimated Number of ESD Units in Zone 6 14.0 14.0
Proposed Assessment per ESD for Zone 6 $716.38 $751.48
2022-23 Zone 6 Maximum Annual Assessment per ESD $716.38 2022 Cost of Living Increase (CPI) 4.90%
2023-24 Zone 6 Maximum Annual Assessment per ESD $751.48 Fiscal Year 2023-24 Budget
Zone 6 - Brookside Terrace
Landscaping & Maintenance

CITY OF CLOVERDALE

LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT
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429
2022-23 Budget 2023-24 Budget
Labor and Administration
Employee Costs (Previously Labor and Admin.) $11,891.00 $10,179.00 Overhead/Administration Costs $293.00 $293.00
Subtotal Labor and Administration $12,184.00 $10,472.00 Services
Assessment Engineering Services $1,685.00 $1,656.00
Miscellaneous Contract Services $2,500.00 $2,500.00
Computer Maintenance $80.00 $80.00
Vehicle Repair $250.00 $250.00
General Repair & Maintenance $300.00 $400.00
Training/Travel $100.00 $100.00
Operating Supplies $1,131.00 $1,131.00
Subtotal Services $6,046.00 $6,117.00
Supplies
Small Tools & Equipment $80.00 $180.00
Fuel $600.00 $600.00
Utilities-Gas & Electric $260.00 $260.00
Utilities-Water $6,000.00 $6,000.00
Subtotal Supplies $6,940.00 $7,040.00
Subtotal Expenses $25,170.00 $23,629.00
Contingency $251.77 $236.96
TOTAL EXPENSES $25,421.77 $23,865.96
Contribution from Annual Reserves $11,083.69 $7,430.00
Contribution from Miscellaneous Revenue Allocation $2,060.00 $1,774.00 TOTAL COSTS $12,278.08 $14,661.96
TOTAL ASSESSMENT REVENUE $12,278.08 $14,661.96
Estimated Number of ESD Units in Zone 7 61.0 61.0
Proposed Assessment per ESD for Zone 7 $201.28 $240.36
2022-23 Zone 7 Maximum Annual Assessment per ESD $515.30 2022 Cost of Living Increase (CPI) 4.90%
2023-24 Zone 7 Maximum Annual Assessment per ESD $540.50 Landscaping & Maintenance

CITY OF CLOVERDALE

LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT
Fiscal Year 2023-24 Budget
Zone 7 - Sunrise Hills
F:\Projects\Cloverdale\LLAD\2023cllad 03-4984\pdfs\Prelim\2023-Cloverdale-LLAD Budgets.xlsx 21 3/28/2023
430
FY 2023-24
Zone 1 - Jefferson Springs
Estimated Starting Reserve Fund Balance July 1 $7,536.39 Estimated Assessment Revenue $17,010.00
Estimated Miscellaneous Revenue Allocation $3,210.00
Estimated Expenses $24,471.73
Estimated Ending Reserve Fund Balance June 30 $3,284.66 As a percent of Annual Operating Expenses 13%
Zone 2 - Vintage Meadows
Estimated Starting Reserve Fund Balance July 1 $39,514.58 Estimated Revenue $51,957.32
General Fund Contribution $11,274.00
Estimated Miscellaneous Revenue Allocation $7,207.00
Estimated Expenses $87,938.32
Estimated Ending Reserve Fund Balance June 30 $22,014.58 As a percent of Annual Operating Expenses 25%
Zone 3 - The Cottages
Estimated Starting Reserve Fund Balance July 1 $56,413.62 Estimated Revenue $58,809.24
Estimated Miscellaneous Revenue Allocation $9,474.00
Estimated Expenses $99,390.24
Estimated Ending Reserve Fund Balance June 30 $25,306.62 As a percent of Annual Operating Expenses 25%
Zone 4 - The Vineyards
Estimated Starting Reserve Fund Balance July 1 $7,879.96 Estimated Revenue $8,919.24
Estimated Miscellaneous Revenue Allocation $1,259.00
Estimated Expenses $14,393.50
Estimated Ending Reserve Fund Balance June 30 $3,664.70 As a percent of Annual Operating Expenses 25%

CITY OF CLOVERDALE
Landscaping and Lighting Assessment District
Fiscal Year 2023-24 Budget
Summary of Fund Balances
F:\Projects\Cloverdale\LLAD\2023cllad 03-4984\2023-Cloverdale-LLAD.xlsx 22 3/28/2023 431
FY 2023-24

CITY OF CLOVERDALE
Landscaping and Lighting Assessment District
Fiscal Year 2023-24 Budget
Summary of Fund Balances
Zone 5 - Ioli Ranch
Estimated Starting Reserve Fund Balance July 1 $0.00
Estimated Revenue $4,237.98
Estimated Miscellaneous Revenue Allocation $425.00
Estimated General Fund Contribution $0.00
Estimated Annual Expenses $4,662.98
Estimated Ending Reserve Fund Balance June 30 $0.00
As a percent of Annual Operating Expenses 0%
Zone 6 - Brookside Terrace
Estimated Starting Reserve Fund Balance July 1 $57.00
Estimated Revenue $10,520.72
Estimated Miscellaneous Revenue Allocation $843.00
Estimated General Fund Contribution $0.00
Estimated Expenses $10,936.52
Estimated Ending Reserve Fund Balance June 30 $484.20
As a percent of Annual Operating Expenses 4%
Zone 7 - Sunrise Hills
Estimated Starting Reserve Fund Balance July 1 $13,506.31 Estimated Revenue $14,661.96
Estimated Miscellaneous Revenue Allocation $1,774.00
Estimated Expenses $23,865.96
Estimated Ending Reserve Fund Balance June 30 $6,076.31 As a percent of Annual Operating Expenses 25%
Note: Miscellaneous Revenue Allocation includes interest income plus ad valorem allocations.

F:\Projects\Cloverdale\LLAD\2023cllad 03-4984\2023-Cloverdale-LLAD.xlsx 23 3/28/2023 432
24 PART C
FY 2023-24 ASSESSMENT ROLL
The total proposed assessment revenues for FY 2023-24 for the Cloverdale Landscaping and Lighting Assessment District is $166,116.46 from the following sources:

Revenue Source
$17,010.00 From Zone 1
$51,957.32 From Zone 2
$58,809.24 From Zone 3
$8,919.24 From Zone 4
$4,237.98 From Zone 5
$10,520.72 From Zone 6
$14,661.96 From Zone 7
The individual annual assessment for each parcel within each of the seven zones of the Assessment District is listed in the following pages. The lines and dimensions of each parcel are shown on the Assessor’s Maps for the City of Cloverdale available at the County of Sonoma Assessor’s Office.
433
41 PART D

METHOD OF APPORTIONMENT OF ASSESSMENT
Special and General Benefits
Each parcel within each of the zones of the Assessment District receives a distinct special benefit from improvements and maintenance thereof as discussed below. Additionally, general benefits conferred to the community at large from improvements and maintenance thereof within each zone, if any, are identified.

Zone 1 - Zone 1 includes the maintenance of the landscaping and the pathway adjacent to the creek running through Jefferson Springs Subdivision, Phases 3 & 4. The parcels within this zone receive a direct special benefit from the pathway and creek. The special benefits to each parcel in Zone 1 provided by the landscaping and the maintenance thereof include enhanced desirability of properties through association with the improvements, improved aesthetic appeal of the neighborhood, and improved air quality from additional vegetation. The Zone 1 maintained landscaping is determined to confer no general benefits to the community at large. The special benefits to each parcel in Zone 1 provided by the pathway include the readily accessible opportunity for recreation and dog walking. Based upon City staff observations and discussions with residents, this pathway appears to be used predominantly by neighborhood residents and it is therefore assumed to confer no general benefits to the community at large.

Zone 2 - Zone 2 funds the annual costs associated with the operation and maintenance of Vintage Meadows Park, the back-on landscaping along portions of Foothill Boulevard and S. Franklin Street within the subdivision, the traffic island within Healdsburg Avenue and the area at the intersection of Foothill Boulevard and Port Circle, south of Zinfandel Court. The special benefits to each parcel in Zone 2 provided by the landscaping and the maintenance thereof include enhanced desirability of properties through association with the improvements, improved aesthetic appeal of the neighborhood, and improved air quality from additional vegetation. The Zone 2 maintained landscaping, excluding Vintage Meadows Park, is determined to confer no general benefits to the community at large.

Vintage Meadows Park General Benefit Analysis (within Zone 2) Vintage Meadows Park was built as a Neighborhood Park within the Vintage Meadows residential development and was intended to serve the residents of that neighborhood. Consequently, it has been the assumption since the park was completed in 2007 that it is used predominantly by the residents of that neighborhood (Zone 2). However, as an open public park, it is reasonable to assume that it is used, at least occasionally, by members of the community that reside outside of Zone 2. That usage would represent a general benefit to the community at large.

An analysis was conducted in 2018 to apportion the use of the park between residents of Zone 2 and the community at large. Based upon staff observations and a review of historical aerial photographs of the park, there are rarely any vehicles parked adjacent to the park. It is therefore assumed that the park is accessed mainly by pedestrians. This analysis looked at the total number 434
42 of residences within a reasonable walking distance of the park. An individual’s willingness to walk a certain distance depends of upon a variety of factors including purpose, age, health, safety and climate. For this analysis walking distance was assumed to be ¼ mile. The total number of residences within walking distance, excluding those that are closer to City Park, was determined to be 267. Of that total, 206 are within the Vintage Meadows development (Zone 2). Therefore, the percentage of residences within walking distance but not within Zone 2 is calculated to be 23%. Although household populations are not uniform in their composition and likelihood of using the park, this figure is believed to represent a reasonable estimate of the General Benefit that Vintage Meadows Park confers on the community outside of Zone 2. The special benefits to each parcel in Zone 2 provided by Vintage Meadows Park include the readily accessible opportunity for recreation and enhanced desirability of properties through association with and proximity to the park.

The total estimated cost of maintaining Vintage Meadows Park, including the restrooms for FY 2023-24 is budgeted to be $49,017.55. The total funding contribution from the City’s General Fund will be $11,274.00. This represents 23% of the total budgeted park maintenance cost. This percentage of the total park operation and maintenance cost paid for by the City’s General Fund is equal to the estimated percentage of general benefit that the park confers to the community at large.

Zone 3 - The related Assessment District improvements in Zone 3 include the linear park along Muscat Creek, “back-on” landscape maintenance along a portion of Foothill Boulevard within Zone 3, maintenance of the preserved wetlands area at the corner of Ranch House Drive and Elbridge Drive, weed abatement of the area just west of Ranch House Drive and Elbridge Avenue and other improvements within Zone 3. The special benefits to each parcel in Zone 3 provided by the landscaping and the maintenance thereof, the preserved wetlands and the weed abatement include enhanced desirability of properties through association with the improvements, improved aesthetic appeal of the neighborhood, and improved air quality from additional vegetation. The weed abatement also provides the special benefit of reduced fire risk.

The Zone 3 maintained landscaping, preserved wetlands and weed abatement are determined to confer no general benefits to the community at large. The special benefits to each parcel in Zone 3 provided by the linear park include the readily accessible opportunity for recreation and dog walking. Based upon City staff observations and discussions with residents, this linear park appears to be used primarily by neighborhood residents and is therefore assumed to confer no general benefits to the community at large.

Zone 4 - The related improvements in Zone 4 include “back-on” landscaping along Foothill Boulevard and Mount Diablo Way and maintenance of a stormwater detention basin area within Zone 4. The special benefits to each parcel in Zone 4 provided by the landscaping and the maintenance thereof include enhanced desirability of properties through association with the improvements, improved aesthetic appeal of the neighborhood, and improved air quality from additional vegetation. The Zone 4 maintained landscaping is determined to confer no general benefits to the community at large. An additional special benefit of enhanced flood protection is provided to each parcel in Zone 4 by the detention basin. The Zone 4 maintained detention basin is determined to confer no general benefits to the community at large. 435
43 Zone 5 - The related improvements in Zone 5 include “back on” landscaping along Cloverdale Boulevard. The special benefits to each parcel in Zone 5 provided by the landscaping and the maintenance thereof include enhanced desirability of properties through association with the improvements, improved aesthetic appeal of the neighborhood, and improved air quality from additional vegetation. The Zone 5 maintained landscaping is determined to confer no general benefits to the community at large.

Zone 6 - The related improvements in Zone 6 include the “back-on” landscape maintenance along a portion of Cloverdale Boulevard and West Brookside Drive and a small park on West Brookside Drive. The special benefits to each parcel in Zone 6 provided by the landscaping and the maintenance thereof include enhanced desirability of properties through association with the improvements, improved aesthetic appeal of the neighborhood, and improved air quality from additional vegetation. The Zone 6 maintained landscaping is determined to confer no general benefits to the community at large. The special benefits to each parcel in Zone 6 provided by the small park include the readily accessible opportunity for recreation. This park does not have any signage indicating that it is a public park and it could easily be assumed to be a private amenity.

Based upon this fact and City staff observations, this park is assumed be used exclusively by neighborhood residents and is therefore determined to confer no general benefits to the community at large.

Zone 7 - The improvements in Zone 7 include “back-on” landscape maintenance along a portion of Foothill Boulevard, maintenance of the open space and drainage easement (wetland) area and street lighting costs. The special benefits to each parcel in Zone 7 provided by the landscaping and the maintenance thereof and the wetlands include enhanced desirability of properties through association with the improvements, improved aesthetic appeal of the neighborhood, and improved air quality from additional vegetation. The Zone 7 maintained landscaping and wetlands are determined to confer no general benefits to the community at large. In addition, the open space includes a paved path that provides the special benefits to each parcel in Zone 7 of readily accessible opportunities for recreation and dog walking. Based upon City staff observations and discussions with residents, this path appears to be used primarily by neighborhood residents and is therefore determined to confer no general benefits to the community at large. The special benefits to each parcel in Zone 7 provided by the operation and maintenance the streetlighting is enhanced pedestrian and vehicle safety. The Zone 7 operated and maintained streetlights are determined to confer no general benefits to the community at large.

Method of Apportionment
The following is a brief description of the manner the annual assessment has been apportioned to each parcel in Zones 1 – 7 within the Assessment District. Only the proportionate special benefit costs of operation and maintenance of improvements within each Zone are apportioned to the assessments.

The method of apportionment (spread) equates all parcels in Zones 1 – 7 within the boundaries of the Assessment District to an Equivalent Single-Family Dwelling (ESD) unit use, or portion 436
44 thereof. As shown in Table 3, basic use units reflect the relative benefit accruing to parcels of land within the Cloverdale Landscaping and Lighting Assessment District.

Table 3. Use Units by Parcel Type
Parcel Type Use Units
Vacant parcel in undeveloped area 1/10 unit
Vacant parcel in developed area 1/2 unit
Single dwelling parcel 1 unit
Multiple dwelling unit parcel 1 unit per dwelling
Commercial or Industrial parcel 1 unit per business
Commercial or Industrial parcel with dwelling
unit
1 unit per business + 1 unit per dwelling unit
Once the total number of ESD units is determined for each of the Zones, the total number of ESD units within each Zone shall be divided into each respective Zone’s operation and maintenance expenses for the upcoming fiscal year (see Part B). This will result in the proposed annual assessment per ESD for the upcoming fiscal year. The annual assessment per ESD shall be multiplied by the total use units established for each parcel, or portion thereof, to determine the proposed total annual assessment for each parcel within each zone. Annual assessments are apportioned in this manner due to the relative benefit of the improvements to each of the parcels within each separate Zone. Since the improvements are easily accessible to all the parcels within each Zone, the level of benefit is equally spread to each parcel.

Although Section 22663 of the Streets and Highways Code typically requires that public property not be assessed, Article XIII D, Section 4(a) of the California Constitution now requires that public agencies shall not be exempt from assessment. However, the creek area, wetlands and public rights-of-way and easements within various Zones preclude construction of structures for other uses that conflict with the allowable zoning of these areas. Therefore, these publicly owned areas without a dwelling used exclusively for greenbelt, or open space, or upon the common area of any planned unit development receive no special benefit and do not receive an annual assessment.
437
45 PART E
FY 2023-24 PROPERTY OWNERS LIST
The names and addresses of each of the property owners as shown on the County of Sonoma Assessor's Tax Assessment Roll have been keyed to the special assessment number (Assessor Parcel Number) as shown in Part C – Assessment Roll of this Engineer’s Report. 438
46 PART F
FY 2023-24 ASSESSMENT DIAGRAMS
Attached are the Assessment Diagrams (Maps) for the seven Zones within the Assessment District. The first Assessment Diagram is an overview map showing the locations of all seven Zones of the Assessment District. Please note the lines and dimensions of each parcel, as well as the distinctive Assessor’s Parcel Number, are shown on the Assessor's Maps for the City of Cloverdale available at the County of Sonoma Assessor's Office. The attached pages also provide the reference to the appropriate Assessor Books at the County of Sonoma Assessor’s Office for the respective subdivisions in each of the seven Zones. 439
47 Zone 1 – Jefferson Springs:

All the land lying within the Jefferson Springs Phase 3 Subdivision filed in the recorder’s office of the County of Sonoma in book 565 of Maps, Pages 36-41.

All the land lying within the Jefferson Springs Phase 4 Subdivision filed in the recorder’s office of the County of Sonoma in book 583 of Maps, Pages 42-48.

Zone 2 – Vintage Meadows:

All the land lying within the Vintage Meadows Subdivision, filed in the recorder’s office of the County of Sonoma in book 599 of Maps, Pages 11-17.

All the land lying within the Vintage Meadows II Subdivision, filed in the recorder’s office of the County of Sonoma in book 656 of Maps, Pages 48-54.

All the land lying within the Vintage Meadows III Subdivision, filed in the recorder’s office of the County of Sonoma in book 636 of Maps, Pages 15-24.

Zone 3 – The Cottages:

All the land lying within The Cottages of Cloverdale Phase 1 Subdivision filed in the recorder’s office of the County of Sonoma in book 614 of Maps, Pages 43-50.

All the land lying within The Cottages of Cloverdale Phase 2 Subdivision filed in the recorder’s office of the County of Sonoma in book 633 of Maps, Pages 12-18.

All the land lying within The Cottages of Cloverdale Phase 3 Subdivision filed in the recorder’s office of the County of Sonoma in book 640 of Maps, Pages 24-30.

All the land lying within The Cottages of Cloverdale Phase 4 Subdivision filed in the recorder’s office of the County of Sonoma in book 655 of Maps, Pages 1-5.

Zone 4 – The Vineyards at Cloverdale:

All the land lying within Vineyards at Cloverdale Subdivision filed in the recorder’s office of the County of Sonoma in Book 660 of Maps, Pages 18-21.

Zone 5 – Ioli Ranch:

All the land lying within the Ioli Ranch Subdivision filed in the recorder’s office of the County of Sonoma in Book 645 of Maps, Pages 30-37.
440
48 Zone 6 – Brookside Terrace:

All the land lying within the Brookside Terrace Subdivision filed in the recorder’s office of the County of Sonoma in Book 658 of Maps, Pages 11-14.

Zone 7 – Sunrise Hills:

All the land lying within the Sunrise Hills Subdivision filed in the recorder’s office of the County of Sonoma in Book 663 of Maps, Pages 48-52.

All the land lying within the Sunrise Hills 2 Subdivision filed in the recorder’s office of the County of Sonoma in Book 701 of Maps, Pages 01-04.

F:\Projects\Cloverdale\LLAD\2023cllad 03-4984\23-C-Engr's Report - Prelim.docx 441

JEFFERSON

SPRINGS
ZONE 1

VINTAGE

MEADOWS
ZONE 2

THE COTTAGES
ZONE 3

THE VINEYARDS AT

CLOVERDALE
ZONE 4

IOLI RANCH
ZONE 5

BROOKSIDE

TERRACE
ZONE 6

SUNRISE HILLS
ZONE 7 CLOVERDALE BLVD JEFFERSON STREET

SCHOOL ST

FIRST ST

ASTI RD

CITRUS FAIR
DR

CHERRY CRK RD
CLARK
AVE

CLOVERDALE BLVD
HIGHWAY 101

RAILROAD

FOOTHILL BLVD

FOOTHILL BLVD

SANDHOLM
COASTLAND | DCCM
1400 Neotomas Avenue
Santa Rosa, CA 95405707.571.8005 | coastlandcivil.com
442
COASTLAND | DCCM
1400 Neotomas Avenue
Santa Rosa, CA 95405707.571.8005 | coastlandcivil.com
443
COASTLAND | DCCM
1400 Neotomas Avenue
Santa Rosa, CA 95405
707.571.8005 | coastlandcivil.com
444
COASTLAND | DCCM
1400 Neotomas Avenue
Santa Rosa, CA 95405
707.571.8005 | coastlandcivil.com
445
COASTLAND | DCCM
1400 Neotomas Avenue
Santa Rosa, CA 95405707.571.8005 | coastlandcivil.com
446
COASTLAND | DCCM
1400 Neotomas Avenue
Santa Rosa, CA 95405707.571.8005 | coastlandcivil.com
447
COASTLAND | DCCM
1400 Neotomas Avenue
Santa Rosa, CA 95405707.571.8005 | coastlandcivil.com
448
COASTLAND | DCCM
1400 Neotomas Avenue
Santa Rosa, CA 95405
707.571.8005 | coastlandcivil.com
449
Zone Number and Name
Current Year's
Budget
% Change in
Budget
(From last year)
ESD's Last Year's
Assessment
Proposed
FY 2023-24
Assessment
Reserves Used
(includes Misc.

Rev. Alloc)
General Fund
Contribution
Used
Change in
Assessment
Beginning
Reserve
Projected
Ending Reserve
Ending Reserve
as a Percent of
FY 2023-24
Budget
Zone 1 Jefferson Springs $ 24,471.73 13.5% 67.5 $ 155.78 $ 252.00 $ 7,461.73 $ - $ 96.22 $ 7,536.39 $ 3,284.66 13% Zone 2 Vintage Meadows $ 87,938.32 -3.4% 206.0 $ 262.00 $ 252.22 $ 24,707.00 $ 11,274.00 $ (9.78) $ 39,514.58 $ 22,014.58 25% Zone 3 The Cottages $ 99,390.24 -0.1% 189.0 $ 274.78 $ 311.16 $ 40,581.00 $ - $ 36.38 $ 56,413.62 $ 25,306.62 25% Zone 4 The Vineyards $ 14,393.50 2.8% 29.0 $ 324.54 $ 307.56 $ 5,474.26 $ - $ (16.98) $ 7,879.96 $ 3,664.70 25% Zone 5 Ioli Ranch $ 4,662.98 -4.3% 37.0 $ 120.02 $ 114.54 $ 425.00 $ - $ (5.48) $ - $ - 0% Zone 6 Brookside Terrace $ 10,936.52 -4.4% 14.0 $ 716.38 $ 751.48 $ 415.80 $ - $ 35.10 $ 57.00 $ 484.20 4% Zone 7 Sunrise Hills $ 23,865.96 -6.1% 61.0 $ 201.28 $ 240.36 $ 9,204.00 $ - $ 39.08 $ 13,506.31 $ 6,076.31 25% Total $ 265,659.25 $88,268.79 $11,274.00
Decrease in assessment anticipated
Increase in assessment anticipated
Reserve Policy: 25% of operating expenses
City of Cloverdale
Landscaping and Lighting Assessment District
Budget Review FY 2023-24
F:\Projects\Cloverdale\LLAD\2023cllad 03-4984\2023-Cloverdale-LLAD 4/17/2023 450
1 From: Michael Maloney
Sent: Tuesday, April 25, 2023 4:52 PM
To: City Council
Subject: Councilmember Bagby Council Report 4/13-4/26
Attachments: 2.JPEG; SMART Weekly Ridership Report 4.24.23.pdf; 1.JPEG Good Afternoon Council,
Please find Council member Bagby’s Council report below with the attached photos and document. It will be added to the agenda shortly.

Thanks,
Mike Maloney, PACE | City Clerk & PIO
City of Cloverdale | 124 N. Cloverdale Blvd, CA, 95425
707.894.1712 | www.cloverdale.net/cityclerk
All emails are subject to the California Public Records Act and neither the sender nor any recipients should have any expectation of privacy regarding the contents of this communication From: Melanie Bagby <[email protected]>
Sent: Tuesday, April 25, 2023 4:34 PM
To: Michael Maloney <[email protected]>
Subject: Council Report 4/13‐4/26
4/14‐15 Attended Cal Cities Executive Board Meeting, Sacramento 4/18 Chaired Planning & Sustainability subcommittee meeting: discussed street art program, pool agreement with County, recreation instructor agreement and other potential Park & Rec activities 4/19 Attended SMART board meeting, Petaluma. Accepted Monthly Ridership Report, ridership trending upward weekly; SMART ED to sign contract with microtransit operator for pilot project to serve Sonoma County Airport/SMART station/Airport Blvd area employers; accepted annual report (packet and annual report)
4/20 Great Redwood Train Board Meeting, Healdsburg. Staff reported on initial in‐person and virtual community forums. Attended Sonoma County Mayors & Councilmembers meeting, Santa Rosa 4/22 Attended Cloverdale Compost Giveaway event coordinated by Hector Galvan and Daily Acts staff. Great community event!
4/24 Walked to City Park. Basketball courts were being worked on, bathrooms were being cleaned, the park and play areas were clean and tidy, and the baseball field looked beautiful. Compliments to park staff getting City Park and all of our parks and facilities ready for spring! Best,
451
2 Melanie Bagby
Councilmember, City of Cloverdale
office (707) 893‐7170 • [email protected]
452
FY23 SMART Ridership Weekly Report (DRAFT)
Week of Mon Tue Wed Thu Fri Sat Sun
Weekly Total
(Onboard
Counts)
Avg Weekday
Ridership Bikes
Mobility
Device
6/27/2022 1,420 1,640 1,886 1,892 1,729 1,360 1,280 11,207 1,713 1,541 32 7/4/2022 877 1,427 1,697 1,622 1,562 1,039 773 8,997 1,577 1,553 45 7/11/2022 1,443 1,808 1,813 1,629 1,638 1,052 957 10,340 1,666 1,900 79 7/18/2022 1,522 1,683 1,608 1,586 1,704 1,122 888 10,113 1,621 1,707 62 7/25/2022 1,576 1,668 1,646 1,626 1,536 1,123 758 9,933 1,610 1,706 39 8/1/2022 1,452 1,710 1,701 1,674 1,566 968 674 9,745 1,621 1,694 20 8/8/2022 1,528 1,857 1,672 1,635 1,624 911 905 10,132 1,663 1,784 29 8/15/2022 1,610 1,746 1,755 2,116 1,794 943 809 10,773 1,804 1,931 32 8/22/2022 1,804 2,037 2,036 2,066 1,849 797 817 11,406 1,958 2,183 39 8/29/2022 1,913 2,142 2,167 2,014 1,813 1,203 921 12,173 2,010 2,134 31 9/5/2022 754 1,692 1,970 1,792 1,899 1,035 766 9,908 1,838 1,761 33 9/12/2022 1,943 2,141 2,278 2,011 1,928 972 522 11,795 2,060 2,202 22 9/19/2022 1,704 1,996 2,036 2,079 1,769 958 803 11,345 1,917 2,144 40 9/26/2022 1,995 2,028 2,022 2,096 1,994 1,064 853 12,052 2,027 2,244 38 10/3/2022 2,039 2,234 2,165 2,298 2,187 1,216 801 12,940 2,185 2,365 45 10/10/2022 1,935 2,235 2,240 2,201 1,900 810 675 11,996 2,102 2,196 55 10/17/2022 2,147 2,203 2,305 2,377 2,081 849 769 12,731 2,223 2,311 42 10/24/2022 2,009 2,305 2,316 2,244 1,900 783 750 12,307 2,155 2,168 44 10/31/2022 1,857 2,105 2,330 2,420 1,963 748 698 12,121 2,135 1,803 43 11/7/2022 2,116 1,945 2,291 2,391 2,148 1,080 682 12,653 2,178 1,736 50 11/14/2022 2,000 2,232 2,250 2,359 1,994 970 691 12,496 2,167 1,930 37 11/21/2022 1,935 1,958 2,023 980 1,003 789 8,688 1,972 1,025 37 11/28/2022 2,140 2,337 2,298 1,662 2,036 1,178 693 12,344 2,258 1,648 37 12/5/2022 2,020 2,146 2,380 2,107 2,054 655 636 11,998 2,141 1,458 27 12/12/2022 2,076 2,111 2,188 2,241 1,940 1,056 725 12,337 2,111 1,643 24 12/19/2022 2,004 1,972 2,015 1,885 1,813 617 10,306 1,938 1,124 21 12/26/2022 776 1,393 2,134 1,571 1,369 524 7,767 1,617 651 8 1/2/2023 702 1,954 1,195 1,281 1,673 555 559 7,919 1,526 786 10 1/9/2023 1,381 1,548 1,503 1,907 1,490 583 587 8,999 1,566 847 15 1/16/2023 1,709 1,831 1,947 2,103 2,080 740 819 11,229 1,934 1,377 37 1/23/2023 2,089 2,224 2,266 2,288 2,326 1,164 794 13,151 2,239 1,871 20 1/30/2023 2,234 2,305 2,375 2,342 1,985 953 772 12,966 2,248 1,743 27 2/6/2023 2,084 2,318 2,361 2,355 2,080 989 651 12,838 2,240 1,909 9 2/13/2023 2,205 2,383 2,303 2,245 2,166 1,059 1,063 13,424 2,260 1,800 24 2/20/2023 1,789 2,132 2,155 1,895 1,823 912 923 11,629 1,959 1,491 16 2/27/2023 1,735 1,912 2,061 2,158 2,139 741 804 11,550 2,001 1,483 33 3/6/2023 1,925 2,194 2,235 1,789 1,738 796 598 11,275 1,976 1,290 15 3/13/2023 1,854 1,764 2,371 2,140 2,024 1,001 659 11,813 2,031 1,317 30 3/20/2023 2,282 1,670 2,117 2,396 2,317 1,025 1,001 12,808 2,156 1,342 19 3/27/2023 2,211 1,898 1,931 2,278 1,916 950 821 12,005 2,047 1,465 20 4/3/2023 1,908 2,334 2,400 2,474 2,281 1,023 734 13,154 2,279 1,817 35 4/10/2023 2,324 2,405 2,311 2,540 2,427 1,161 977 14,145 2,401 1,922 25 4/17/2023 2,204 2,386 2,305 2,291 2,137 2,300 1,034 14,657 2,265 2,197 21 Average (4 week) 2,162 2,256 2,237 2,396 2,190 1,359 892 13,490 2,248 1,850 25 Daily Average does not include holidays
Blue indicates holiday (Weekend) service 2,315 Average Weekday Ridership, Month-to-Date Beige indicates FY23 high
453
2,211
1,908
2,324
2,204
2,162
1,898
2,334
2,405
2,386
2,256
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2,311
2,305
2,237
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2,474
2,540
2,291
2,396
1,916
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2,190
950
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1,034
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April 24, 2023
Bureau Of Reclamation
Water Resources and Planning Office
Attn: Ms. Avra Morgan
Mail Code: 86-6300
P.O. Box 25007
Denver, CO 80225-0007
SUBJECT: Eel River at Cape Horn Dam Fish Passage Improvement Planning and Design Dear USBR Ecosystem Restoration Grant Program Review Committee:

As Mayor of the City of Cloverdale, I am writing to express my support for the application submitted by the Sonoma County Water Agency (Sonoma Water) for the Eel River at Cape Horn Dam Fish Passage Improvement Planning and Design (Project).

The City of Cloverdale delivers drinking water to more than 3,300 customers. We rely primarily on wells located near the Russian River to meet the needs of our community. Our water systems and the communities that we support were developed assuming that releases from Lake Mendocino would supplement natural flows in the river. As the climate changes and we face longer, more frequent droughts, water stored and released from Lake Mendocino has played an increasingly important role in the resiliency of our systems. For the same reasons, Lake Mendocino (especially during dry years) relies heavily on diversions from the Potter Valley Project (PVP) to maintain adequate storage to meet minimum stream flows in the Russian River.

We understand that PVP in its current configuration is no longer viable: A facilities assessment currently underway by Sonoma Water (funded by the California Department of Water Resources and based on work prepared for the California Department of Fish and Wildlife) assumes significant modifications to PVP, including the removal of Scott Dam and the possible modification or removal of Cape Horn Dam. The assessment also includes the initial development of three fish passage designs, with the goal of continuing water diversions while ensuring improved fish passage in the Eel River.

The proposed Project will ensure that stakeholders have a voice in determining which of the three fish passage designs is further developed, will provide for review by technical experts and will advance the fish passage design from 30 percent to 60 percent. This facilitated work is critical in helping the water suppliers in our region transition from the current PVP to a future diversion design that will continue to provide water “insurance” as we face a changing climate.

For these reasons, the City of Cloverdale supports the Eel River at Cape Horn Dam Fish Passage Improvement Planning and Design. Thank you in advance for considering funding for this important project.

Please feel free to contact me if you have any questions, at [email protected].

Sincerely,
Todd Lands
Mayor
C: Cloverdale City Council
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