Cloverdale City Council
April 26, 2023

Cloverdale City Council Minutes - April 26, 2023 - Page 1 of 7 124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net

MINUTES - FINAL

REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE COMMUNITY

DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS
WEDNESDAY, APRIL 26, 2023
6:00 PM

CLOVERDALE PERFORMING ART CENTER
209 N. CLOVERDALE BOULEVARD, CLOVERDALE, CA 95425
A. OPENING PUBLIC SESSION
Call to Order - Mayor Lands called the meeting to order at 6 p.m.

Pledge of Allegiance - Mayor Lands led the Pledge of Allegiance.

Roll Call- Present: Mayor Lands, Vice Mayor Wolter, Councilmembers Bagby, Morgenstern, Wheeler

Absent: None.

Conflict of Interest Declaration - Item G.2: Vice Mayor Wolter (Zone 1), Mayor Lands (Zone 2) and Councilmember Wheeler (Zone 3) recused themselves due to home proximity to the item.

Agenda Review (Changes and/or Deletions) - None.

B. PUBLIC COMMENTS:
-Brad Horrall provided comments and appreciation to Council regarding the recently installed Pickleball Courts and future installments and responded to Councilmember inquiries. -Jamie King discussed a potential Cannabis subcommittee meeting with the City and local dispensaries and City Manager Kelley recommended consideration of an ad hoc committee.

C. COMMUNICATIONS
None.

D. PROCLAMATIONS/PRESENTATIONS
D.1 Proclamation - National Library Week
Councilmember Morgenstern presented the proclamation. Commissioner Greene provided Cloverdale Library and Sonoma County Library Commission updates to the Council, and John Koetzner provided Cloverdale Library resources for the community and responded to Councilmember inquiries.

D.2 Proclamation - Administrative Professionals Week and Day Councilmember Morgenstern presented the proclamation. City Manager Kelley provided recognition to the Cloverdale City Hall administrative professional staff and Chief Ferguson recognized the Police Department administrative staff.

Cloverdale City Council Minutes - April 26, 2023 - Page 2 of 7 D.3 Proclamation - Professional Municipal Clerks Week
City Manager Kelley presented the proclamation. City Clerk Maloney presented and Council provided recognition.

D.4 Presentation - Golden Gate Railroad
City Manager Kelley introduced the item and The Golden Gate Railroad Museum representatives presented and responded to Councilmember comments and inquiries.

D.5 Presentation - Sonoma Water: Russian River Water Forum City manager Kelley introduced the item and Mike Thompson, Sonoma Water, presented and responded to Councilmember comments and inquiries.

Mayor Lands recessed the meeting at 7:30 p.m. and reconvened the meeting at 7:36 p.m.

D.6 Presentation - Pavement Management Technical Assistance Program (PTAP) City Manager Kelley introduced the item and City Engineer Apodaca presented and responded to Councilmember comments and inquiries.

Mayor Lands re-ordered the agenda to see item J. Information Reports prior to moving forward with the agenda.

E. CONSENT CALENDAR:

Action: A motion was made by Councilmember Bagby, seconded by Wheeler, to waive reading of the text and adopt the Consent Calendar.

The motion carried by the following vote:

Yes (5) - Mayor Lands, Vice Mayor Wolter, Councilmembers: Bagby, Morgenstern, Wheeler No (0) - None
Absent (0) - None
Abstain (0) - None
E.1 Approval of the April 12, 2023 Draft Minutes
Action: Approved as submitted.

E.2. Cancellation of the May 10, 2023 and July 12, 2023 City Council Meetings Action: The May 10, 2023 and July 12, 2023 City Council meetings are cancelled.

E.3 Cloverdale Police Department Military Equipment Use Policy 708 Annual Report Action: Approved the Cloverdale Police Department Military Equipment Use Policy 708 Annual Report in accordance with Assembly Bill 481
Cloverdale City Council Minutes - April 26, 2023 - Page 3 of 7 E.4 Reappointment of William Wagy to the Planning Commission as a regular member with a term expiration of April 26, 2027.

Action: Commissioner William Wagy reappointed as a regular member of the Planning Commission for a term to expire on April 26, 2027.

E.5 Master Agreement for Recreation Instructors
Action: Resolution was adopted.

RESOLUTION NO. 034-2023 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CLOVERDALE APPROVING A MASTER INSTRUCTOR AGREEMENT FOR USE IN HIRING

RECREATION INSTRUCTORS AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID AGREEMENT IN A FORM APPROVED BY THE CITY ATTORNEY.

E.6 Amend the Fiscal Year 2022-23 budget to include funds for the purchase of new park benches for the City Plaza and trash receptacles.

Action: Resolution was adopted.

RESOLUTION NO. 035-2023 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE AMENDING THE FY 2022-23 BUDGET AND AUTHORIZING THE CITY MANAGER

TO EXECUTE A CONTRACT AND ANY CHANGE ORDERS WITH ROSS RECREATION EQUIPMENT IN AN AMOUNT UP TO THE AUTHORIZED PROJECT BUDGET OF $45,811 FOR THE PURCHASE

OF THE SEVENTEEN PARK BENCHES AND TWO TRASH CANS
E.7 Resolution amending the budget to transfer FY 21/22 budgeted funding to FY 22/23 budget to cover expenses related to the Housing Element Update.

Action: Resolution was adopted.

RESOLUTION NO. 036-2023 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE APPROVING A BUDGET AMENDMENT REALLOCATING $42,000 FROM THE FY21/22 BUDGET TO THE FY 22/23 TO COMPLETE THE HOUSING ELEMENT CONSULTANT

SERVICES
F. PUBLIC HEARINGS
F.1 Consider Adoption of a Resolution Adopting a CEQA EIR Addendum for the 2023- 2031 Housing Element Update and a Resolution Adopting the 2023-2031 Housing Element Update.

Assistant City Manager Thompson introduced the item and consultant representative Luke Lindenbusch presented and responded to Councilmember inquiries and questions.

Mayor Lands opened and seeing no members of the public wishing to speak, closed the Public Hearing.

Cloverdale City Council Minutes - April 26, 2023 - Page 4 of 7 Action: A motion was made by Councilmember Bagby, seconded by Vice Mayor Wolter, to waive reading of the text and adopt:

RESOLUTION NO. 037-2023 ENTITLED: RESOLUTION OF THE CITY OF CLOVERDALE CITY COUNCIL ADOPTING A CEQA ADDENDUM IN CONNECTION WITH THE 2023- 2031 HOUSING ELEMENT AND GENERAL PLAN AMENDMENT TO UPDATE THE HOUSING ELEMENT OF THE GENERAL PLAN FOR THE PERIOD OF 2023-2031,

AFFIRMATIVELY FURTHER FAIR HOUSING, AND COMPLY WITH STATE HOUSING

ELEMENT LAW
The motion carried by the following vote:

Yes (5) - Mayor Lands, Vice Mayor Wolter, Councilmembers: Bagby, Morgenstern, Wheeler No (0) - None
Absent (0) - None
Abstain (0) - None
G. NEW BUSINESS
G.1 Ordinance of the City Council of the City of Cloverdale Amending Sections 3.08.030 “Purchases by City Council – Competitive Bidding” and 3.08.040 “Purchases of Less than Twenty-Five Thousand Dollars – Procedure” of the Cloverdale Municipal Code to Increase the City Manager’s Purchasing Authority.

City Attorney Sanchez presented and responded to Councilmember comments and inquiries.

Action: A motion was made by Councilmember Bagby, seconded by Vice Mayor Wolter, to waive the first reading of the text and introduce an ordinance amending Sections 3.08.030 and 3.08.040 of the Cloverdale Municipal Code to increase the City Manager’s Purchasing Authority.

The Motion carried by the following vote:

Yes (5) - Mayor Lands, Vice Mayor Wolter, Councilmembers: Bagby, Morgenstern, Wheeler No (0) - None
Absent (0) - None
Abstain (0) - None
G.2 Preliminarily Approve the Engineer’s Report for FY 2023-24 for the City of Cloverdale Landscaping and Lighting Assessment District and Set the Time and Date of the Public Hearing for Zone 1-7
Action: A motion was made by Councilmember Wheeler, seconded by Councilmember Bagby, to waive reading of the text and adopt:

RESOLUTION NO. 038-2023 ENTITLED: RESOLUTION OF INTENT TO LEVY AND COLLECT ANNUAL ASSESSMENTS, PRELIMINARILY APPROVE THE ENGINEER’S REPORT FOR FY 2023-24 Cloverdale City Council Minutes - April 26, 2023 - Page 5 of 7

FOR THE CITY OF CLOVERDALE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT AND SETTING THE TIME AND DATE OF THE PUBLIC HEARING FOR ZONE 4,5,6, & 7 The motion carried by the following vote:

Yes (5) - Mayor Lands, Vice Mayor Wolter, Councilmembers: Bagby, Morgenstern, Wheeler No (0) - None
Absent (0) - None
Abstain (0) - None
Vice Mayor Wolter left the dais at 8:29 p.m.

Action: A motion was made by Councilmember Bagby, seconded by Councilmember Morgenstern, to waive reading of the text and adopt:

RESOLUTION NO. 039-2023 ENTITLED: RESOLUTION OF INTENT TO LEVY AND COLLECT ANNUAL ASSESSMENTS, PRELIMINARILY APPROVE THE ENGINEER’S REPORT FOR FY 2023-24

FOR THE CITY OF CLOVERDALE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT AND SETTING THE TIME AND DATE OF THE PUBLIC HEARING FOR ZONE 1 The motion carried by the following vote:

Yes (4) - Mayor Lands, Councilmembers: Bagby, Morgenstern, Wheeler No (0) - None
Absent (0) - None
Abstain (1) - Vice Mayor Wolter
Vice Mayor Wolter returned to the dais at 8:30 p.m.

Councilmember Wheeler left the dais at 8:31 p.m.

Action: A motion was made by Councilmember Bagby, seconded by Councilmember Morgenstern, to waive reading of the text and adopt:

RESOLUTION NO. 040-2023 ENTITLED: RESOLUTION OF INTENT TO LEVY AND COLLECT ANNUAL ASSESSMENTS, PRELIMINARILY APPROVE THE ENGINEER’S REPORT FOR FY 2023-24

FOR THE CITY OF CLOVERDALE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT AND SETTING THE TIME AND DATE OF THE PUBLIC HEARING FOR ZONE 3 The motion carried by the following vote:

Yes (4) - Mayor Lands, Vice Mayor Wolter, Councilmembers: Bagby, Morgenstern No (0) - None
Absent (0) - None
Abstain (1) - Councilmember Wheeler
Councilmember Wheeler returned to the dais at 8:31 p.m.

Mayor Lands left the dais at 8:31 p.m. and Vice Mayor Wolter chaired the item.

Cloverdale City Council Minutes - April 26, 2023 - Page 6 of 7 Action: A motion was made by Councilmember Bagby, seconded by Councilmember Morgenstern, to waive reading of the text and adopt:

RESOLUTION NO. 041-2023 ENTITLED: RESOLUTION OF INTENT TO LEVY AND COLLECT ANNUAL ASSESSMENTS, PRELIMINARILY APPROVE THE ENGINEER’S REPORT FOR FY 2023-24

FOR THE CITY OF CLOVERDALE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT AND SETTING THE TIME AND DATE OF THE PUBLIC HEARING FOR ZONE 2 The motion carried by the following vote:

Yes (4) - Vice Mayor Wolter, Councilmembers: Bagby, Morgenstern, Wheeler No (0) - None
Absent (0) - None
Abstain (1) - Mayor Lands
Mayor Lands returned to the dais at 8:33 p.m.

City Manager Kelley and Council acknowledged Coastland consultant Paul Wade.

H. SUBCOMMITTEE REPORTS
Finance, Administration & Police: Chair Lands reported.

Last Meeting Agenda | Next Meeting - June 5, 2023 (May 1, 2023 Cancelled) Planning & Sustainability: Chair Bagby reported.

Last Meeting Agenda | Next Meeting - June 20, 2023
Public Works & Facilities: Chair Wolter reported.

Next Meeting Agenda | Next Meeting - May 23, 2023
Joint City/Cloverdale Unified School District: Chair Lands reported.

Last Meeting Agenda | Next Meeting - June 19, 2023
Homelessness Community Advisory Group: Vice Chair Morgenstern reported.

Last Meeting Agenda | Next Meeting - June 12, 2023
I. COUNCILMEMBER REPORTS
I.1 Written Reports
Councilmember Bagby
l.2 Oral Reports
Councilmember Bagby reported.

J. INFORMATIONAL REPORTS
Student Liaison Garcia reported.

Cloverdale City Council Minutes - April 26, 2023 - Page 7 of 7 K. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION
K.1 Letter of Support - Eel River at Cape Horn Dam Fish Passage Improvement Planning and Design
City Manager Kelley reported.

L. CITY MANAGER/CITY ATTORNEY REPORT(S)
City Attorney Sanchez reported.

M. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS
Creation of a potential Cannabis Ad Hoc committee.

Legislative Platform to the Finance, Admin, & Police Subcommittee Street maintenance financial plan to the appropriate subcommittee.

Additional pickleball courts request to the Public Works & Facilities subcommittee.

N. ADJOURNMENT
Mayor Lands adjourned the meeting at 8:49 p.m. to the next regular meeting of the City Council scheduled for May 24, 2023.

Approved On: May 24, 2023
_______________________
Michael Maloney, City Clerk
124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net

THIS MEETING IS OPEN TO THE PUBLIC IN

PERSON AND VIA THE ZOOM LINKS BELOW
PUBLIC PARTICIPATION:

The City Council welcomes public interest, attendance, and participation at meetings.

Attendees may join open session both in-person at theCloverdale Performing Arts Center, 209 N. Cloverdale Blvd, virtually at www.zoom.us/join, or by telephone: 1.669.900.6833, both using Meeting ID: 823 1668 4527; or directly online at https://us02web.zoom.us/j/82316684527.

Public Session meetings are also streamed on YouTube via live webcast at cloverdale.net/youtube.

Effective March 1, 2023, if a technical issue arises with Zoom or the phone dial-in option, the meeting will continue unless it is being held pursuant to the provisions of Assembly Bill 2449.

Members of the public may provide comment on an agenda item in-person or online via Zoom during the public comment periods. Zoom attendees will be muted until they are called upon by the Mayor or City Clerk. To make a public comment on Zoom, use the raise hand icon, or dial *9 if you are calling in. Please state your name for the record. Once you start, you will have three (3) minutes to speak. Please note the City Council is unable to respond directly to questions or enter into dialogue with commenters. Written comments may alternatively be submitted prior to the meeting via email to the City Clerk at [email protected]. Please note, all written comments received are considered public records and subject to disclosure under the California Public Records Act.

COUNCILMEMBER PARTICIPATION:

Councilmembers participate in person or teleconference methods consistent with traditional provisions of the Brown Act, unless the meeting is being held pursuant to provisions of Assembly Bill 2449.

The City Council may recess for breaks and agenda items may be taken out of order.

AGENDA

REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE COMMUNITY

DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS
WEDNESDAY, APRIL 26, 2023
6:00 PM

CLOVERDALE PERFORMING ART CENTER
209 N. CLOVERDALE BOULEVARD, CLOVERDALE, CA 95425
1 A. OPENING PUBLIC SESSION
Call to Order
Pledge of Allegiance
Roll Call
Conflict of Interest Declaration
Agenda Review (Changes and/or Deletions)
B. PUBLIC COMMENTS:

Any person wishing to speak to the City Council on any item not listed on the agenda may do so at this ?me.

Members of the public have the right to speak on any item on the Council Agenda at the ?me the item comes up for consideration. Pursuant to the Brown Act, the City Council is not allowed to consider issues or take action on any item not listed on the agenda. Three minutes are typically allotted to each speaker.

C. COMMUNICATIONS
Council may discuss at this ?me wri@en communications sent to Councilmembers since the last council mee?ng.

Written communications to be discussed will be listed below, if any.

D. PROCLAMATIONS/PRESENTATIONS
D.1 Proclamation - National Library Week
D.2 Proclamation - Administrative Professionals Week and Day D.3 Proclamation - Professional Municipal Clerks Week
D.4 Presentation - Golden Gate Railroad
D.5 Presentation - Sonoma Water: Russian River Water Forum D.6 Presentation - Pavement Management Technical Assistance Program (PTAP) E. CONSENT CALENDAR:

All items under the Consent Calendar will be considered together by one ac?on of the City Council unless any Councilmember or member of the public requests that an item be removed and considered separately.

E.1 Approval of the April 12, 2023 Draft Minutes
Proclamation - National Library Week
Proclamation - Administrative Professionals Week and Day Proclamation - Professional Municipal Clerks Week
Presentation - Golden Gate Railroad
Late Correspondence
Agenda Report
Attachment 1 - Presentation
Attachment 2 - Summary of Interview Findings
Attachment 3 - RRWF Planning Group Draft Charter
Attachment 4 - RRWF Planning Group Nomination Process Guidance Agenda Report
Attachment 1 - Presentation
2 Recommended Action(s):

Approval of the April 12, 2023 Draft Minutes
E.2 Cancellation of the May 10, 2023 and July 12, 2023 City Council Meetings Recommended Action(s):

Cancel the May 10, 2023 City Council meeting due to lack of items and the July 12, 2023 meeting for the 4th of July Holiday.

E.3 Cloverdale Police Department Military Equipment Use Policy 708 Annual Report Recommended Action(s):

Consider approving the Cloverdale Police Department Military Equipment Use Policy 708 Annual Report in accordance with Assembly Bill 481
E.4 Reappointment of William Wagy to the Planning Commission as a regular member with a term expiration of April 26, 2027.

Recommended Action(s):

Approve Mayor Lands proposed reappointment of William Wagy as a regular member of the Planning Commission for a term to expire on April 26, 2027.

E.5 Master Agreement for Recreation Instructors
Recommended Action(s):

Adopt a Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale approving a Master Instructor Agreement for use in hiring recreation instructors and authorizing the City Manager to execute said agreement in a form approved by the City Attorney.” E.6 Amend the Fiscal Year 2022-23 budget to include funds for the purchase of new park benches for the City Plaza and trash receptacles.

Recommended Action(s):

Adopt a Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale amending the FY 2022-23 Budget and authorizing the city manager to execute a contract and any change orders with Ross Recreation Equipment in an amount up to the authorized project budget of $45,811 for the purchase of the seventeen park benches and two trash cans.” April 12, 2023 - Draft Minutes
Agenda Report
Attachment 1 - Military Equipment Use Policy
Attachment 2 - Lexipol Policy Section 708
Agenda Report
Attachment 1 - Wagy Application
Agenda Report
Attachment 1 - Resolution
Attachment 2 - Master Recreation Instructor Agreement
Attachment 1 - Resolution
Attachment 2 - Quote from Ross Recreation Equipment
Attachment 3 - Budget Amendment Form
Agenda Report
3 E.7 Resolution amending the budget to transfer FY 21/22 budgeted funding to FY 22/23 budget to cover expenses related to the Housing Element Update.

Recommended Action(s):

Adopt a Resolution Entitled a “Resolution of the City Council of the City of Cloverdale approving a Budget Amendment reallocating $42,000 from the FY21/22 budget to the FY 22/23 to complete the housing element consultant services”
F. PUBLIC HEARINGS
F.1 Consider Adoption of a Resolution Adopting a CEQA EIR Addendum for the 2023-2031 Housing Element Update and a Resolution Adopting the 2023-2031 Housing Element Update.

Recommended Action(s):

Adopt A Resolution Entitled, “Resolution of the City of Cloverdale city council adopting a CEQA addendum in connection with the 2023-2031 Housing Element and General Plan Amendment to update the Housing Element of the General Plan for the period of 2023-2031, affirmatively further fair housing, and comply with state housing element law.” G. NEW BUSINESS
G.1 Ordinance of the City Council of the City of Cloverdale Amending Sections 3.08.030 “Purchases by City Council – Competitive Bidding” and 3.08.040 “Purchases of Less than Twenty-Five Thousand Dollars – Procedure” of the Cloverdale Municipal Code to Increase the City Manager’s Purchasing Authority.

Recommended Action(s):

Waive the first reading of the text and introduce an ordinance amending Sections 3.08.030 and

3.08.040 of the Cloverdale Municipal Code to increase the City Manager’s Purchasing Authority.

G.2 Preliminarily Approve the Engineer’s Report for FY 2023-24 for the City of Cloverdale Landscaping and Lighting Assessment District and Set the Time and Date of the Public Hearing for Zone 1-7 Recommended Action(s):

Adopt the four Resolutions Entitled, "Resolution of Intent to Levy and Collect Annual Assessments, Preliminarily Approve the Engineer’s Report for FY 2023-24 for the City of Cloverdale Landscaping and Lighting Assessment District and Setting the Time and Date of the Public Hearing for Zone 1" and Zones 2, 3, 4, 5, 6, and 7.

Agenda Report
Attachment 1 - Resolution
Budget Amendment
Agenda Report
Attachment 1a - Exhibit A - Adoption Draft Housing Element Attachment 1b - Exhibit B - Housing Element CEQA Addendum Attachment 1c - Exhibit C - 2009 General Plan EIR
Attachment 1d - Exhibit D - Response to HCD Findings
Attachment 2 - HCD Review Letter
Agenda Report
Attachment 1 - Ordinance
Agenda Report
4 H. SUBCOMMITTEE REPORTS
Subcommittee Agendas, Approved Minutes, and Media are available at www.cloverdale.net/agendacenter Finance, Administration & Police:

Last Meeting Agenda | Next Meeting - June 5, 2023 (May 1, 2023 Cancelled) Planning & Sustainability:

Last Meeting Agenda | Next Meeting - June 20, 2023
Public Works & Facilities:

Next Meeting Agenda | Next Meeting - April 25, 2023 and May 23, 2023 Joint City/Cloverdale Unified School District:

Last Meeting Agenda | Next Meeting - June 19, 2023
Homelessness Community Advisory Group:

Last Meeting Agenda | Next Meeting - June 12, 2023
I. COUNCILMEMBER REPORTS
I.1 Written Reports
J. INFORMATIONAL REPORTS
K. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION
K.1 Letter of Support - Eel River at Cape Horn Dam Fish Passage Improvement Planning and Design L. CITY MANAGER/CITY ATTORNEY REPORT(S)
M. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS
(City Council and Council Subcommittee)
N. ADJOURNMENT
To the next regular meeting of the City Council scheduled for May 24, 2023.

Attachment 1.a - Resolution Zone 1
Attachment 1.b - Resolution Zone 2
Attachment 1.c - Resolution Zone 3
Attachment 1.d - Resolution Zone 4
Attachment 2 - FY23-24 Annual Engineer's Report
Attachment 3 - FY22-23 Budget Review
Councilmember Bagby
Letter of Support for Sonoma Water PVP Fish Passage Project 5 CERTIFICATE OF POSTING
I, Mike Maloney, City Clerk, do hereby declare under penalty of perjury that the foregoing agenda was posted on 1) the outdoor bulletin board at City Hall, 124 N. Cloverdale Blvd., Cloverdale, CA 95425, and 2) Cloverdale Performing Arts Center, 209 N. Cloverdale Blvd., Cloverdale, CA 95425; online at cloverdale.net/agendacenter and made available for public review at least 72 hours prior to the meeting as required by the Brown Act.

Date posted: 4.20.2023 | Time posted: 4 pm | City Clerk Signature: s/Mike Maloney

IMPORTANT NOTICES REGARDING CITY COUNCIL MEETINGS
SPECIAL NEEDS ACCOMMODATIONS: In compliance with the Americans with Disabili?es Act and Title VI, if you need special assistance to par?cipate in this mee?ng, please contact the City Clerk's office at [email protected] or 707.894-1712. No?fica?on at least 72 hours prior to the mee?ng will enable the City to make reasonable accommodations are made to provide accessibility to the meeting.

AB343 REQUIREMENTS: Any wri?ngs or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspec?on in the City Hall offices located at 124 N. Cloverdale Blvd., Cloverdale, CA 95425 during normal business hours.

WAIVER WARNING: If you challenge decisions/direc?ons of the City Council in court, you may be limited to raising only those issues you or someone else raised at public hearings described in this agenda, or in wri@en correspondence delivered to the City of Cloverdale, or prior to, the public hearing.

TRANSCRIPTIONS: The City does not transcribe its proceedings, however, Zoom transla?on may be available upon request. Anyone who desires a verbal or wri@en record of this mee?ng should arrange for an a@endant by a court reporter or for other acceptable means of recording. Such arrangement will be at the sole expense of the individual reques?ng the recorda?on. Ques?on about this agenda should be directed to City Hall at 707-894-2521. Video recordings are available at www.cloverdale.net/agendacenter.

The City of Cloverdale thanks you in advance for taking all precautions to prevent spreading COVID-19. 6 A PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE PROCLAIMING APRIL 23-29, 2023 NATIONAL LIBRARY WEEK IN CLOVERDALE WHEREAS, libraries, such as the Sonoma County Library, provide the opportunity for everyone to pursue their passions and engage in lifelong learning, allowing them to live their best life; and WHEREAS, libraries have long served as trusted institutions for all members of the community regardless of race, ethnicity, creed, ability, sexual orientation, gender identity, or socio-economic status; and WHEREAS, libraries strive to develop and maintain programs and collections that are as diverse as the populations they serve and ensure equity of access for all; and WHEREAS, libraries adapt to the ever-changing needs of their communities, continually expanding their collections, services, and partnerships; and
WHEREAS, libraries play a critical role in the economic vitality of communities by providing internet and technology access, literacy skills, and support for job seekers, small businesses, and entrepreneurs; and WHEREAS, libraries are accessible and inclusive places that promote a sense of local connection, advancing understanding, civic engagement, and shared community goals; and WHEREAS, libraries are cornerstones of democracy, promoting the free exchange of information and ideas for all; and
WHEREAS, libraries, librarians, and library workers are joining library supporters and advocates across the nation to celebrate National Library Week; and
WHEREAS, 2023 is April 23-29. The 2023 theme for National Library Week this year is "There's More to the Story," illustrating the fact that in addition to the books in library collections, libraries offer so much more.

WHEREAS, Right here at our Cloverdale Branch Library, our incredible Library staff offers all kinds of programming in addition to books and other traditional library offerings, including public computers and technology such as 3D Printing.

NOW, THEREFORE BE IT RESOLVED that the City of Cloverdale Mayor & City Council proclaim National Library Week, April 23-29, 2023 in Cloverdale.

BE IT FURTHER RESOLVED THAT, During this week, the City Council encourages all residents to visit the Cloverdale Branch of the Sonoma County Library to explore the wealth of resources available.

Dated: April 26, 2023
SO ORDERED:
_____________________________
Todd Lands, Mayor
7 A PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE RECOGNIZING THE LAST WEEK OF APRIL 2023 AS ADMINISTRATIVE PROFESSIONALS WEEK, AND APRIL 26, 2023, AS ADMINISTRATIVE PROFESSIONALS DAY IN CLOVERDALE Whereas, the Administrative Professionals Week, established by the International Association of Administrative Professionals in 1952, traces its roots to the National Secretaries Association when the first National Secretaries Week, now known as Administrative Professionals Week was held. The National Secretaries Association was established in 1942 as an initiative to recognize the importance of secretaries to the corporate workplace as well as showcase the field as a worthy profession.

Whereas, Administrative Professionals Week is now observed annually the last full week of April, and this year will be Celebrated April 23, 2023, to April 29, 2023, and is dedicated to recognizing and applauding the brilliant work of administrative personnel; and
Whereas, Administrative Professionals Day in 2023 is celebrated on April 26, 2023, to recognize the important contributions, dedication, and valued work of administrative support staff; and Whereas, the work of Administrative Professionals requires advanced knowledge and expertise in communications, computer software, office technology, project management, organization, customer service, and other vital office management responsibilities; and Whereas, Administrative Professionals play an essential role in coordinating the office operation of businesses, government, educational, and other organizations throughout the City of Cloverdale; and Whereas, Administrative Professionals are critical to the daily operations of the City of Cloverdale Departments at City Hall, and the City officially recognizes they are the first and sometimes only interaction with our citizens. These encounters, and the direct assistance provided, leave the community with lasting impressions of the City and its services, and the Council and Management sincerely appreciates their continued hard work, dedication, and professionalism, and supports their professional growth; and THEREFORE, BE IT RESOLVED, the City of Cloverdale designates April 23, 2023 to April 29, 2023 as Administrative Professionals week and today, April 26, 2023, as Administrative Professionals Day, both saluting all of the amazing Administrative Professionals who positively contribute to the Cloverdale community, as well as dedicate themselves to the administrative profession.

Dated: April 26, 2023
SO ORDERED:
_____________________________
Todd Lands, Mayor
8 A PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE DECLARING APRIL 30 - May 7, 2023 AS “PROFESSIONAL MUNICIPAL CLERKS WEEK” WHEREAS, the Office of the Municipal Clerk, a time honored and vital part of local government exists throughout the world and serves as the information center on functions of local government and community; and
WHEREAS, the Office of the Municipal Clerk is the earliest established public service and provides the professional link between citizens, local governing bodies and other government agencies; and WHEREAS, Municipal Clerks have pledged to be ever mindful of their neutrality and impartiality, rendering equal service to all; and
WHEREAS, Municipal Clerks continually strive to improve the administration of the affairs of the Office of the Municipal Clerk through participation in educational programs, seminars, workshops and the annual meetings of their state, province, county and international professional organizations; and WHEREAS, it is most appropriate that we recognize the accomplishments of the Office of the Municipal Clerk; and
WHEREAS, April 30 through May 7, 2023 will be the 54th Annual Professional Municipal Clerks Week; and WHEREAS, Initiated in 1969 by the International Institute of Municipal Clerks and endorsed by all of its members throughout the United States, Canada and 15 other countries, Municipal Clerks Week is a time of celebration and reflection on the importance of the City Clerk’s office.

NOW, THEREFORE BE IT RESOLVED, that the City of Cloverdale declare the week of April 30 - May 7, 2023, as “Municipal Clerks Week” in Cloverdale and further extend our appreciation to our Municipal City Clerk Michael Maloney, and to all Municipal Clerks past, present, and future, for the vital services they perform and their exemplary dedication to the Cloverdale community.

Presented this day, April 26, 2023
_____________________
Todd Lands, Mayor
9 THE GOLDEN GATE

RAILROAD MUSEUM

THE GOLDEN GATE RAILROAD MUSEUM (GGRM) IS DEDICATED TO THE PRESERVATION

OF STEAM, AND PASSENGER RAILROAD EQUIPMENT, AND THE INTERPRETATION OF RAILROAD HISTORY IN THE GREATER SAN FRANCISCO BAY AREA. 10 PUBLIC BENEFIT ORGANIZATION
• We are a 501(c)3 non-profit institution EIN 94-2844499. We are owned by the public for the good of the public. We, the Board of Directors, volunteers, staff and membership, are simply custodians of this public property. The membership oversees the staff and board, while the staff and board oversee the finances and equipment. We all work together to ensure that we preserve the equipment as professionally and safely as possible.
11 Russian River Scenic Railway
Operated by the Golden Gate Railroad Museum
To further our mission, the Golden
Gate Railroad Museum wishes to
partner with the City of Cloverdale
and SMART to form
The Russian River Scenic & Historic
Railway
• A non-profit scenic railway to be
based out of Cloverdale, California.
12 Russian River Scenic Railway
Mission Statement
Russian River Scenic & Historic Railway’s (RRSR)
mission is to restore, preserve and develop the
former Northwestern Pacific Railroad Mainline in
and around Cloverdale to provide the highest
economic and social benefit for the citizens of
Cloverdale and to create a destination for the
traveling public.

We will fulfill this mission through a multi-phase
implementation plan.
13 Russian River Scenic Railway
Implementation Plan
(Short Term) • Clean up and removal of unsightly vegetation and trash from the Cloverdale Railyard. • Removal of graffiti and trash from the Cloverdale Depot and Parking Lot. • Maintenance of the railroad right -of-way.
(Including vegetation removal for fire safety). • Operation of railbikes and limited excursion trains on select weekends and holidays.
14 Russian River Scenic Railway
Implementation Plan
(Long Term)
• Lease Depot for museum exhibits, ticket
sales and visitor information Year-round.
• Expand track mileage as passenger counts
and volunteerism allows.
• Move museum equipment north and
offer increased service.
• Work with businesses, community
groups, etc. to provide special events,
charter service, holiday trains.
• Continue to be a driving force for growth
in the community.
15 Russian River Scenic Railway
Implementation Plan
(Ongoing)
• Promote railroad safety to the public
through the “Operation Lifesaver” Rail
Safety Program.
• Educate the public through living history
experiences of heritage railroad technology,
practices and artifacts.
• Partner with the Northwestern Pacific
Railroad Historical Society to interpret the
impact of railroads on a developing nation,
state and local community.
• Provide historically informative and
scenery rich rail tours in Sonoma County.
16 Stations and Facilities
Cloverdale Depot
The heart of our Experience
Nice Boarding area with elevator to platform and ticket area 17 Stations and Facilities
Cloverdale Depot Parking Lot
Plenty of Parking and easy access to the train and downtown 18 Stations and Facilities
Cloverdale Yard
Room to store trains, engines, track equipment and to switch locomotives around the passenger train. 19
Challenges
Vegetation
20 Challenges
Track Condition
21 Summary • The Golden Gate Railroad Museum can be a driving force for good in the Cloverdale Community.
• We will turn an underutilized resource into a public
benefit.
• We will maintain and operate the Right-of-way until
SMART’s arrival, and we will work with SMART and The City to best continue to serve Cloverdale once SMART arrives. • The Golden Gate Railroad Museum is seeking the support of the Cloverdale City Council to move forward with its expansion to Cloverdale.
• We look forward to continuing this conversation.
22 1
From: Sonic < @sonic.net>
Sent: Saturday, April 22, 2023 3:36 PM
To: City Council
Subject: Thank you and a request
I wish to thank you for the response to the issue of the city streets in need of work.  Please keep us informed about this complex issue.

I also wish to commend the city on its efforts to keep us informed as to issues and developments.  With the loss of the Reveille, we are often struggling to keep informed however the online newsletter, and agenda, website links is very helpful.

Relative to that the most recent issue of the City Newsletter contained the agenda item for the meeting on the 26th about the possible Golden Gate Railroad Museum moving to Cloverdale.  I realize this would be a major, complex, and expensive task.  But I urge the city to facilitate and encourage this in any and all ways possible.  I ask that you also encourage and facilitate whatever ways local residents can help and support this endeavor.  The railroad is an historic part of northern Sonoma County.  The eventual arrival of the SMART train will help re‐establish that.   The opening of a museum and eventual tourist train rides would bring to Cloverdale positive income and interest.  It would also erase the jokes about our railroad station and confirm it is a part of a city who cherishes the past as it moves forward the future.

Again, thank you for your time and efforts on so many issues.

Respectfully,
Harry Martin
.

Cloverdale
23 City Council/Successor Agency
Agenda Item Summary Agenda Item: D.5
Meeting Date: April 26, 2023
Agenda Section:

Consent
Staff Contact:

David Kelley, City Manager
Agenda Item Title:

Presentation by Sonoma Water on the Russian River Water Forum ________________________________________________________________________________________ Recommended Council Action(s):

Receive Presentation from Sonoma Water Assistant General Manager Mike Thompson providing an update on the Russian River Water Forum
________________________________________________________________________________________ Background:

In November, Mayor lands and City Manager Kelley participated in an interview conducted by Kearns & West, a strategic communications firm engaged by Sonoma Water (Sonoma County Water Agency) to help establish and facilitate a Russian River Water Forum to discuss the Potter Valley Project. Sonoma Water and a collection of regional partners are initiating a collaborative process – the Russian River Water Forum – that aims to preserve the flow of water from Potter Valley Project into the Russian River while also fostering collaboration to support water supply resiliency in the Russian River watershed. The first step in the Russian River Water Forum engagement process was a series of interviews with stakeholders representing a range of communities and perspectives regarding the Russian River watershed. The interview process had several objectives:
• to help stakeholders understand the issues surrounding the Potter Valley Project; • to gather input and suggestions on governance structure and engagement approaches for the Russian River Water Forum; and
• to assess stakeholders’ interest in participating in the process.

The interviews for the report represent an initial step in that process, and the findings help inform the governance structure and engagement approach of the Water Forum. ________________________________________________________________________________________ Summary:

Kearns & West prepared the attached report entitled, “Russian river Water Forum, Summary of Interview Findings”. The report outlines next steps in the Water Forum process.

As outlined in the report, next steps in the planning process include developing a planning process and formation of a Planning Group to lead up the Russian River Water Forum. Next steps in the coming months include:
• outreach to elected officials at the local, state, and federal levels; • Launch of a Water Forum website - https://russianriverwaterforum.org/; and 24 City Council/Successor Agency Agenda Item Summary
Meeting Date: April 26, 2023
Item No. D.5

• Outreach to interested organizations and the general public.

The Water Forum seeks to identify water-supply resiliency solutions that respond to PG&E’s planned decommissioning of the Potter Valley Project while protecting Tribal interests and supporting the stewardship of fisheries, water quality, and recreation in the Russian River and Eel River basins. More broadly, the Water Forum is proposed to support ongoing regional collaboration on water supply and watershed restoration issues in the Russian River and Eel River basins.

The Water Forum will be supported by a Planning Group representing a cross-section of interests in Sonoma, Mendocino, Lake, and Humboldt Counties. The Planning Group will be comprised of representatives from Tribal governments, county governments, and interest group caucuses, with the number of seats specified below. The composition was vetted and broadly supported by the Interim Steering Committee. To ensure representation from as many governments and caucuses as possible at each meeting, each government/caucus will designate an alternate member for each seat.

Table 1 - Russian River Water Forum Planning Group Representation and Seats Russian River Water Forum Planning Group Representation and Seats Category Geography # Seats
Tribal Governments
Tribal Representatives All Tribes in the Eel and Russian River Basins 1 per Tribe County Governments
County Representatives Mendocino, Sonoma, Lake, and Humboldt Counties 1 per County
Interest Group Caucuses
Water Supplier Mendocino County 4
Water Supplier Sonoma County 6
Environmental NGO Russian River Basin 2
Environmental NGO Eel River Basin 2
Agriculture Mendocino County 2
Agriculture Sonoma County 3
Recreation Russian River Basin 1
Recreation Eel River Basin 1
Commercial Fisheries North Coast region 1
Representatives from each interest category (not including Tribal or Government, see Section V below) are requested to meet as a caucus to identify their designated lead representatives and alternates for the Planning Group. The following points of contact will initiate and organize the respective nomination caucusing discussions for each caucus:
25 City Council/Successor Agency Agenda Item Summary
Meeting Date: April 26, 2023
Item No. D.5

The individuals listed below will initiate and organize the respective nomination caucusing discussions for each caucus. In addition, each Tribal government and each county government in the Eel and Russian river basins will be invited to nominate a member and an alternate to the Planning Group.

Category Geography Contact Email Address
Water Supplier Mendocino County
Janet Pauli, Inland
Water and Power
Commission
[email protected]
Water Supplier Sonoma County   Mike Thompson,
Sonoma Water [email protected]
Environmental NGO Russian River Basin  Jaime Neary, Russian Riverkeeper [email protected]
Environmental NGO Eel River Basin  Charlie Schneider,
CalTrout [email protected]
Agriculture    Mendocino County
Brandon Axell,
Mendocino County
Farm Bureau
[email protected]
Agriculture    Sonoma County
Dayna Ghirardelli,
Sonoma County Farm
Bureau
[email protected]
Recreation Russian River Basin
Bert Whitaker,
Sonoma County Parks
Dept.
[email protected]
Recreation Eel River Basin  Scott Harding,
American Whitewater [email protected]
Commercial
Fisheries North Coast region  TBD TBD
The Water Forum is intended to serve as a venue for community engagement, outreach, and education about the Potter Valley Project. The date and location of the kick-off meeting for Planning Group have been confirmed – Wednesday, May 17, 2023, from 10 am to 3 pm at the Ukiah Valley Conference Center. Planning Group members are strongly encouraged to attend in-person. ________________________________________________________________________________________ Options:

1. Receive the Presentation; and

2. Refer the matter to a Council Subcommittee for further review consideration and tracking; or

3. Provide alternative direction to City staff.
________________________________________________________________________________________ Subcommittee Recommendation:

The presentation was provided directly to the City Council. ________________________________________________________________________________________ Budget/Financial Impact:

There is no budget or funding impact associated with the presentation. 26 City Council/Successor Agency Agenda Item Summary
Meeting Date: April 26, 2023
Item No. D.5

________________________________________________________________________________________ Attachments:

1. Presentation

2. Summary of Interview Findings

3. Russian River Water Forum Planning Group Draft Charter

4. Russian River Water Forum: Planning Group: Nomination Process Guidance 27 Russian River Water
Forum Presentation
Cloverdale City Council
April 26, 2023
Presented by:

Mike Thompson, Sonoma Water
28 Russian River Water Forum
Presentation
Cloverdale City Council
April 26, 2023 • Overview • Potter Valley Project (PVP) • Russian River Water Forum • Planning Group • Russian River Water Supplier Caucus • Russian River Water Forum Leadership Council • Next Steps • Planning Group Member and Alternates (April 2023)
• Leadership Council Membership (May 2023) • Water Supplier Caucus 29 Potter Valley
Project (PVP) • On average, 60,000 acre-feet (AF) of water is transferred annually
• Demand has recently exceeded supply,
resulting in curtailments
• Loss of PVP water • Lake Mendocino water shortages in 8 out of 10 years
• Lake Mendocino is predicted to go
dry 2 out of 10 years.
• Losses in the tens of millions per year
to the Russian River economy
30 Russian River Water
Forum (RRWF)
• Four groups of questions:
• Ownership
• Who would acquire, modify, and operate these facilities? • Water Supply and Fisheries:
• What PVP facilities would be acquired, how would they be modified, how reliable will the water supply be?
• Financial
• How would the acquisition, modification, and operation be funded? • Water Rights
• How will water rights be impacted and managed?**
• Sonoma Water received funding from the California Department of Water Resources Urban and Multi-benefit Drought Relief Grant Program to support water supply resiliency planning. • The funding supports the establishment of a Russian River Water Forum. 31 Russian River
Water Forum
Structure • Russian River and Eel River basins
interests
• Initial focus on PVP
decommissioning solutions
• Focus on broader water resiliency
issues over time
• Venue for inclusive engagement
32 Russian River Water Forum Structure
Public Workshops/Broader Engagement
Planning Group
Russian River
Resiliency
Subcommittee
Steering
Committee
Cities, Counties,
Tribes, Water
Districts
Version: Feb.14, 2023
Leadership
Council
Working Groups
• Governance/Decommissioning
• Water Supply and Fisheries
• Finance/Economics
• Water Rights
DRAFT
33 Planning Group (Technical Staff)
Purpose
• Collaborative, solutions-oriented process
• Improve understanding
• Problem-solve
• Seek an agreed-upon local solution
• Identify feasible funding sources
• Advance solution alternatives to the
Leadership Council
34 • Lake, Humboldt, Mendocino and Sonoma county governments • Tribal governments in Russian River and Eel River basins • Water suppliers
• Six from Sonoma County
• North County (member and alternate)
• West County (member and alternate)
• SCWA (member and alternate)
• Water Contractors (3 members and 3 alternates)
• Environmental NGOs
• Agriculture interests
• Resource Conservation Districts
• Public and private recreation interests
Planning Group Membership
35 Sonoma County Water Supplier Caucus
• Limited number of Planning
Group seats per category
• Caucus discussions outside
Planning Group
• Working team participation
• Water Supply and Fisheries
• Finance and Economics
• Governance and Decommissioning
• Water Rights
36 Leadership Council: Elected Officials
• Membership
• Tribal, county (Sonoma, Mendocino, Lake, and Humboldt counties), state, and federal elected officials and staff.
• Purpose
• Consider options and alternatives from the Planning Group. • Share information, build understanding, and strive for consensus. • Provide information and recommendations to their respective governments and constituents.
37 Next Steps
• Planning Group
• First meeting: May 17th in Ukiah
• Sonoma County Water Supplier Caucus
• Caucus Advisory Team
• “Hasten slowly” – Jake Mackenzie
Photo by E Salomone
Funding for this project has been provided in full or in part from the Budget Act of 2021 and through an
agreement with the State Department of Water
Resources.
38 Questions, Discussion, and Thank You
39 Potential Planning Group Composition
Category Geography # Slots
County Mendocino 1
County Sonoma 1
County Lake 1
County Humboldt 1
Tribal Government Russian River 2+
Tribal Government Eel River 2+
Water Suppliers Mendocino County 4
Water Suppliers Sonoma County 6
Environmental NGORussian River 2
Environmental NGO
Eel River 2
Agriculture NGO/RCD Mendocino 2
Agriculture NGO/RCD Sonoma 3
Recreation Russian River 1 40
DRAFT: Russian River Water Forum Structure with RR Water Caucus Public Workshops/Broader Engagement
Planning Group
Russian River
Resiliency
Subcommittee
Interim Steering
Committee
Regional Entity
Version 3//20/2023
Leadership
Council
Working Groups
• Water Supply and Fisheries
• Finance/Economics
• Governance/Decommissioning
• Water Rights
Sonoma County
water suppliers
caucus
Mendocino County
water suppliers
caucus
Sonoma County
Agricultural caucus
Caucus Advisory Team
Mendocino County
Agricultural caucus
41 1 42
2 I. Background
This Summary of Interview Findings document presents overarching themes and key perspectives from interviews Kearns & West conducted with a broad cross-section of parties with an interest in Pacific Gas & Electric Company’s Potter Valley Hydroelectric Project (PVP) and/or water supply or associated resources in the Russian River and Eel River basins.

For more than 100 years, the diversion of water from the Eel River to the Russian River via the PVP has provided an important source of water for the Russian River basin. PG&E plans to decommission the PVP, which could reduce or eliminate this water source. The Russian River Water Forum (Water Forum) is a new collaborative process initiated by Sonoma Water and a collection of regional partners with funding from a California Department of Water Resources grant. The Water Forum aims to preserve the flow of water from the Eel River via the PVP into the Russian River while also fostering collaboration to support water supply resiliency in the Russian River watershed.

Kearns & West has been engaged to help establish and facilitate the Water Forum through an inclusive, transparent process. The interviews for this report represent an initial step in that process, and the findings will help inform the governance structure and engagement approach of the Water Forum.

This document summarizes key views on the diversion from the Eel River and the Water Forum, including challenges to overcome, keys to success, and elements of potential solutions. The findings are intended solely to reflect input provided by interviewees, except where stated otherwise. Input from the interviews has been synthesized and aggregated to protect the confidentiality of the interview participants.

For questions about the Water Forum or this document, please contact Jim Downing, Kearns & West, [email protected].

II. Methodology
Kearns & West conducted 38 interviews with a total of 73 individuals, as listed in Appendix A. The interviewees represented county and city governments, water providers, agricultural interests, recreation interests, business groups, environmental groups, state and federal regulatory agencies, and resource conservation districts. A separate process for gathering input from Tribes in Sonoma and Mendocino counties is also underway.

Interviews were led by Kearns & West senior staff members Anna West, Jim Downing, Morgan Lommele, and Ben Gettleman.

The interviews had several objectives:
• Understand the interviewees’ connection to the PVP and how the potential loss of the diversion to the Russian River could impact their organization; 43 3
• Understand their organization’s interests as they relate to water supply or water resource issues;
• Provide an overview of the Water Forum concept and gather input on a proposed structure and how interviewees and their organizations might like to participate in the Water Forum;
• Gather recommendations for effective and inclusive engagement and how interviewees would like to stay updated; and
• Understand organizations’ interest in contributing to the future operation of the Potter Valley Project (financially, politically, etc.)
The interview instrument is provided in Appendix B.

III. Overarching Findings
Several overarching findings emerged from the interviews:
• Support for Concept — Interviewees understand the need for the Water Forum – both to address the PVP diversion and broader water Russian River resiliency topics – and support moving forward with it.
• Urgency — There is a recognition that time is short, much is at stake, and a solution will need to be developed quickly.
• Inclusion and Transparency — Broad representation and a commitment to transparency will be critical to the success of the Water Forum. Interests from both the Russian and Eel River basins need to be at the table, and Tribes should be involved.
• Financing — Water users are generally willing to pay to support continued EelRussian water diversions, contingent on the cost and reliability of the water and the availability and cost of alternative sources. Non-water users are willing to contribute in other ways (supporting grant applications, advocating for state and federal funding, and providing political support).
• Fairness — Considerations of fairness should inform discussions on sharing burdens, including costs, water curtailments, and other impacts. • Technical Resources — Interviewees cited a need for data, technical resources, and a menu of scenarios to inform discussions of the viability of the PVP vs. other water sources and future options for the PVP water source.
• Education and Outreach — Community awareness of the PVP and related issues is relatively low, even though impacts from the loss of the PVP water source could be significant. There is a need for broad education/outreach on the importance of the PVP and broader water resilience issues.
44 4
IV. Connection to and Awareness of the PVP
Note: Interviews included questions and discussion on awareness of the PVP and tracking of the decommissioning process, potential impacts of the loss of the PVP water source, past involvement in discussions on a local solution, and interest in participating in the Water Forum process.

Responses on these topics were scored on a 1-5 scale; the responses are referenced in this document and tabulated in Appendix C.
• Overall, awareness of the PVP was very high across the participants interviewed (average score 4.5 out of 5). Most have been tracking the PVP decommissioning as well (average score 4.2). However, many noted that they are unclear on the status of the Two-Basin Solution discussions and would have liked that process to be more transparent and inclusive.
• Every category of interest perceived a high or very high impact on the loss of the diversion (3.9 to 5). Recreation and agricultural interests anticipate the greatest impact, followed by environmental NGOs, municipal water users, resource agencies, and county government.
• Interest in participating in the Water Forum among those interviewed was correlated most strongly with the perceived impact of the loss of the PVP as a source of water (ρ = 0.49), followed by past involvement in discussions about a local solution (ρ =

0.39).
• There is a recognition that many in the Russian River basin (including some water users) aren’t aware of the full range of impacts of the loss of the diversion, such as the likelihood of broader water curtailments in the basin and effects on the recreation and tourism economies.

V. Priority Interests
• Interviewees identified a collection of interests that could serve as a starting point for discussions on the goals of the Water Forum. Each of these topics was referenced by multiple interviewees.
o Water supply needs in the Russian River Basin
o Fisheries and ecosystem health in the Russian River and Eel River basins o Recreational uses of the Russian River
o Availability of water for aerial wildfire suppression needs in the region o The region’s economy, especially the agriculture and recreation/tourism sectors o Tribal interests related to the Russian and Eel River basins 45 5
VI. Recommendations for Water Forum, Interest in Participation Recommendations for the Water Forum
• Broad representation in the Water Forum, including Eel River Basin and Lake County interests, will be critical to success. Given that the geographic scope extends beyond the Russian River Basin, consider renaming/rebranding.
• Have clearly stated goals that resonate with the interests of participants. It should be clear what is negotiable and what is not, and how this effort differs from the TwoBasin Solution process. • Seek commitments to the Water Forum process from participants. Strive to have participants commit that, within the group, they will commit to working together across interests. And outside the group, they will commit to not working at crosspurposes to Water Forum goals. • Transparency. Nearly all respondents cited transparency as a critical factor for success. To the extent possible, membership, governance processes, and progress updates should be public and easily accessible. In particular, the role of Sonoma Water in the Water Forum should be clearly communicated to address the potential concerns that Sonoma Water could have too much influence over the Water Forum (note: at the same time, many appreciate Sonoma Water’s leadership). • Seek to leverage existing groups working on related topics and to extend the reach of education and outreach efforts. Relevant groups include the Russian River Confluence, the Russian River Watershed Association, the Upper Russian River Water Managers Group, and Groundwater Sustainability Agencies.

Technical/Supporting information is Needed to Inform Water Forum Discussions • Technical information will be critical for identifying clear scenarios/options and for the group’s deliberation. Information needs include:
o Clear analysis of PVP project v. other water supply options o Clearly defined potential PVP options, with (to the extent possible) information on estimated costs, risks/liabilities, and water reliability o Timelines and milestones in the PG&E license surrender process o Water supply alternatives to continuing the PVP diversion, and associated costs o Clarification of water rights
o Information on surface-groundwater interactions in key basins 46 6
Interest in Participating in the Water Forum
• Overall, interest in participating in the Water Forum was strong (average response

3.6 out of 5); even participants skeptical about prospects for a solution are interested in being at the table. Interest was generally highest among those who anticipate a large impact from changes to PVP water flows, including agricultural interests (average response 4.5), environmental NGOs (4.5), and water providers in the Upper Russian River Basin (4.3).
• Lower Russian River Basin and county elected officials notably reported lower interest in direct participation in the Water Forum (average responses 3.3 and 3.0, respectively). In general, these interviewees expected their involvement in the process would likely be through a representative. For example, Water Advisory Committee (WAC) and Technical Advisory Committee (TAC) members could represent the nine Sonoma Water contractors, and county interests could be represented by a technical staff lead and one or two supervisors.

Recommendations for Resiliency Group to Facilitate Basin-wide Collaboration • Most respondents saw a need for a forum for basin-wide collaboration beyond the PVP and are interested in participating. Recognized regional issues/needs include:
o Future water supply resiliency given climate change
o Regional cooperation on the development of new water supplies through water reuse and groundwater recharge
o Cooperation on water demand management
o Cooperation in pursuing state and federal funding
• Some believe that some regional planning on water supply options needs to occur before or in parallel with PVP discussions to understand whether the Eel-Russian water diversion is needed and economically competitive with alternative water supplies.
• Some also note the need to prioritize issues related to the water diversion in the near-term, given the PVP decommissioning timeline.
47 7
VII. Elements of a Potential Solution
Financing
• Willingness to Pay
o Water users expressed willingness to pay for the continuation of the PVP water supply, pending information about the cost of water from this source compared to potential alternative sources or demand reduction. Other considerations include:
 Which other participants or entities are contributing, and what external (state, federal, other) financial support is the project receiving (that is, how the costs are being shared).
 Potential risks associated with not contributing financially and with the project not moving forward due to a lack of funding.
 For agricultural users, the likely economic return (crop/livestock revenue) on the water.
 For municipal water providers, whether customers support investing in this project and are willing to accept rate increases to do so. • Fairness
o Interviewees felt that contributions to PVP sequel project costs should be equitable, though the definition of “equitable” varied. Most stated that water users should have the primary financial responsibility, with costs proportional to use. Some noted that agricultural and municipal water could reasonably be valued differently when determining a fair allocation of costs. o The approach to allocating capital and unit costs used by the Sonoma Water contractors — the WAC and TAC members — was cited as a potential model. o Several suggested that costs should be shared more broadly, e.g. through county property tax assessments, bond measures, state and environmental funding, or grants. Such broader sharing would be justified because the impacts of the loss of the PVP water source would extend beyond water users. Other interviewees objected to this approach.
48 8
Scott Dam Removal
• Positions on Scott Dam removal are wide-ranging.
• Interviewees opposed to dam removal noted the following concerns:
o Removal may not yield a significant recovery of Eel River fisheries, given other habitat and predator issues in the basin; the sediment behind the dam would damage downstream habitat and/or be very costly to manage. o Removal would hurt the Lake Pillsbury community and its recreation economy and would eliminate an important open water body that is used for aerial wildfire suppression in the region.
o Removal would remove important water storage infrastructure, which is likely to be increasingly valuable as the climate continues to change. • Those supporting dam removal cited the following reasons:
o Removal will contribute meaningfully to fisheries recovery in the Eel River. o Continuation of Eel-Russian water diversions is not dependent on Scott Dam remaining; it is possible to meet Russian River Basin water needs without Scott Dam. o Practically speaking, Scott Dam removal is a precondition for Eel-Russian water diversions to continue because multiple critical interests would likely block an agreement that does not include dam removal.
• Some interviewees did not have a position on dam removal or felt they needed more information on potential scenarios and impacts. Key questions include:
o Whether the sediment behind Scott Dam can be managed to avoid serious impacts on downstream habitat, at a practical cost.
o Detailed information on infrastructure configurations that include Scott Dam removal and continued Eel-Russian diversions, including whether Cape Horn Dam would be removed or modified to improve fish passage.
o How the diversion would be operated, given the anticipated effects of climate change on the Eel River Basin hydrograph, including the timing of flows, expected annual variability, and impacts of the operation of Lake Mendocino and flows downstream of Coyote Valley Dam.

Water Rights
• Several interviewees noted that water rights implications must be part of the discussions on the future of the PVP diversion. Changes in Lake Mendocino water levels would impact the exercise of existing water rights. A new water rights regime in the Russian River Basin may be needed regardless of the future of the PVP diversion. Changes in the timing and volume of flows in the Russian River will likely result in a need for increased water rights monitoring and enforcement, and capacity at oversight agencies is already a concern.
49 9
VIII. Communication and Engagement
Public Outreach and Education
• Public education is needed. The general public needs to better understand how the water system works and how these issues could affect them. Few know where the PVP is located or what it does. One interviewee suggested naming future diversion infrastructure in a way that makes clearer the connection to Russian River water supplies.
• The Water Forum should be a trusted source of information about the PVP and the water diversion. Public-facing materials should be simple and infographic-driven and should be objective (not advocacy-oriented). Use multiple channels, including print, video, web, and social media. The website should include both simple explanatory information and links to technical information for those interested in details and to promote transparency.
• In messaging, focus on potential successes, i.e., that maintaining this water diversion is a wise investment, not a financial penalty. Include information about economic benefits.
• Public workshops will be valuable.
• Consider language needs — materials in Spanish, interpreters at events 50 10
Appendix A: List of interviewees
Sector # Organization Name Title Agriculture and RCDs
1 CA Land Stewardship Institute
Mendocino County Farm Bureau
Laurel Marcus
Devon Boer
Executive Director
Director
2 Sonoma County Farm Bureau Dayna Ghirardelli
Pat Burns
Executive Director
Board Member
3 Sonoma RCD
Gold Ridge RCD
Valerie Quinto
John Nagle
Brittany Jensen
Sierra Cantor
Executive Director
Board Chair
Executive Director
Ecologist
4 Mendocino RCD
Stephanie Garrabrant-Sierra
Joe Scriven
Deborah Edelman
Executive Director
Asst. Executive Director
Project Manager
County Government
5 Sonoma Board of Supervisors Susan Gorin
Chris Coursey
District 1 Supervisor
District 3 Supervisor
6 Sonoma Board of Supervisors David Rabbitt District 2 Supervisor 7 Sonoma Board of Supervisors James Gore District 4 Supervisor 8 Sonoma Board of Supervisors Lynda Hopkins District 5 Supervisor 9 Mendocino Board of Supervisors Glenn McGourty
Ted Williams
District 1 Supervisor
District 5 Supervisor
10 Mendocino Board of Supervisors
Mendocino County
John Haschak
Dan Gjerde
Darcie Antle
District 3 Supervisor
District 4 Supervisor
CEO
11 Lake Board of Supervisors
Lake County
Bruno Sabatier Eddie Crandell
Anita Grant
District 2 Supervisor
District 3 Supervisor
County Counsel
12 Humboldt Board of Supervisors
Humboldt County
Rex Bohn
Hank Seeman
District 1 Supervisor
Deputy Director of Environmental
Services
13 Sonoma County LAFCO Mark Bramfitt Executive Officer
51 11
Sector # Organization Name Title Env. NGO
14 Trout Unlimited
CalTrout
Matt Clifford
Charlie Schneider
Redgie Collins
Staff Attorney
Lost Coast Coordinator
Legal and Policy Director
15 Russian Riverkeeper Don McEnhill
Jaime Neary
Executive Director
Staff Attorney & Policy Director
16 Russian River Watershed Protection
Committee Brenda Adelman Board Chair
17 American Rivers Meghan Quinn Associate Director, California River Restoration and Dam Removal
Recreation
18 River's Edge Kayak and Canoe
SOAR Russian River Adventures
Kim Lockhart
Larry Laba Owner & Operator
State Agency
19 SWCRB,
Division of Water Rights
Erik Ekdahl
Sam Boland-Brien
Deputy Director
Supervising Engineer
20 North Coast RWQCB Matt St. John Executive Officer
Water Supplier - Lower Russian River
21 City of Cotati Susan Harvey
Craig Scott
Councilmember
Public Works Director
22 City of Petaluma Mike Healy
Dan Herrera
Councilmember
Deputy Director of Public Works and
Utilities
23 City of Rohnert Park Samantha Rodriguez
Mary Grace Pawson
Vice Mayor
City Engineer
24 City of Santa Rosa
Natalie Rogers
Jennifer Burke
Peter Martin
Councilmember
Water Director
Deputy Director of Water Resources
25 City of Sonoma Jack Ding
Mike Berger
Mayor
Public Works Director
26 Town of Windsor Sam Salmon
Cristina Goulart
Councilmember
Environmental Program Manager
27 Valley of the Moon Water District Jon Foreman
Matt Fullner
Board Member
General Manager
28 North Marin Water District Jack Baker
Tony Williams
Board Member
General Manager
29 Marin Municipal Water District Jack Gibson
Paul Sellier
Board of Directors
Operations Director
30 Sonoma County Alliance Water
Supply Committee Brian Ling Water Committee Lead
52 12
Sector # Organization Name Title Water Supplier - Upper Russian River 31 City of Cloverdale Todd Lands
David Kelley
Mayor
City Manager
32 City of Healdsburg Terry Crowley Utilities Director
33 City of Ukiah
Jim Brown
Sage Sangiacomo
Sean White
Mayor
City Manager
Water & Sewer Director
34 Willow County Water District
Redwood Valley County Water
District
Jared Walker
Tom Schoenman
General Manager
Board President
35 Russian River Flood Control and
Water Conservation Improvement
District
CJ Watt
John Reardon
Elizabeth Salomone
Board Member
Board Member
General Manager
36 Geyserville Alexander Valley
Municipal Advisory Committee,
Russian River Property Owners
Association
Walter Kieser Chair
37 Potter Valley Irrigation District,
Inland Water and Power Commission Janet Pauli Board Chair Business/
Landowner
38 Russian River Property Owners
Association Brad Petersen President
53 13
Appendix B: Interview Instrument

STAKEHOLDER INTERVIEW INSTRUMENT
Russian River Water Forum
Background and Introduction
• Key background information:
o Mention that our team shared a background information document and that we can reference this during the discussion if helpful. We will be teeing up some of the information from that document during the interview. • Purpose of interviews. These interviews/discussions have several key purposes:
o Understand your connection to the Potter Valley Project, and how the potential loss of the diversion to the Russian River could impact your organization/agency; o Understand your organization/agency’s interests as they relate to water supply or water resource issues;
o Provide an overview of the Russian River Water Forum concept, and gather input on a proposed governance structure and how you might like to participate in the Forum;
o Gather recommendations for effective and inclusive engagement, and how you would like to stay updated; and
o Understand your organization/agency’s interest in contributing to the future operation of the Potter Valley Project (financially, politically, etc.) • Note on confidentiality. The interviews will be confidential to encourage an open exchange; the summary will characterize various sector/sub-sectors feedback but will not be specifically attributed to individuals.
• Anticipated products:
o K&W will develop a summary report that captures key findings from these interviews. We will be looking for cross-cutting themes and areas of alignment; comments will not be attributed to any specific interviewees. o K&W will use the findings from the interviews to inform development of a Communications & Engagement Plan for the Water Users Forum. This will help guide collaboration and outreach efforts moving forward.

Do you have any questions before we proceed?
54 14
Interview Questions
Background and Connection to Potter Valley Project

1. To what extent are you aware of the Potter Valley Project owned and operated by Pacific Gas and Electric (PG&E)?
a. Invite open response first and then ask for level of awareness on scale of 1 to 5 (1 = not aware at all, 5 = highly aware).

2. To what extent you have been tracking PG&E’s decommissioning of the Potter Valley Project and the potential loss of the diversion to the Russian River? a. Invite open response first and then ask for level of awareness on scale of 1 to 5 (1 = not aware at all, 5 = highly aware).

3. How would the potential loss of the diversion impact your organization (and constituents, if relevant)?
a. What’s the basis of your thinking? (probe to understand if there is a water right issue) b. Ask follow-up question re: extent to which it would impact their organization on scale of 1 to 5 (1 = not all, 5 = highly).

4. To what extent have you been involved in or aware of the identification of a local solution to maintaining the water diversion related to PG&E’s decommissioning of the Potter Valley Project?
a. Invite open response first and then ask for level of involvement on scale of 1 to 5 (1 = not involved at all, 5 = highly involved).
b. Probe to understand if they were involved in the Two Basin Solution, and if so what their take-aways are from the process. What went well, why it wasn’t successful, etc.

5. There is discussion that a regional entity needs to be formed to own and operate a future water supply project for this water supply to the Russian River. Do you have any thoughts on how best to organize this?
a. Probe questions:
i. Who should own and operate the project in the future? ii. How would you suggest structuring the financing of its future operation? iii. What do you see as your/your organization’s role in that structure? 55 15
Priority Interests

6. What are your organization’s interests as they relate to water supply or water resource issues? Do you have a geographic region that you focus on?

7. Of the various water resource issues facing the Russian River basin, where does identifying a solution to the Potter Valley Project diversion rank in terms of your top priorities? Is it your top priority, or are there other areas that are of higher or equal importance associated with water resiliency in the Basin? a. We can provide examples – water use efficiency, groundwater management, desal, FloodMAR, flood protection, etc.

Water Forum Structure
[Script for interviewer: I am going to share my screen showing a high-level visual of the draft governance structure for the Water Forum. Note that this is conceptual and nothing has been decided yet.]

8. What feedback do you have regarding the goals and current structure that we’re discussing?

9. What are the keys to success for the Forum achieving these goals? What challenges do you anticipate and how can they be addressed?
a. If previously active in the Two Basin solution, probe on lessons learned from that effort that can be applied here.

10. Would you envision participating in the Forum, and if so which of these committees or groups would you be interested in participating in?
a. Invite open response first and then ask for overall level of interest in participating on scale of 1 to 5 (1 = not interested at all, 5 = highly interested).

11. Who do you see as the key organizations or thought leaders whose participation will be critical?

12. The Forum will need to balance the near-term need to develop a solution to maintain the Potter Valley diversion with the need to address a broader set of water resiliency issues in the Basin. What ideas do you have regarding how to achieve an appropriate balance?
a. Probe on whether interviewee thinks the Forum/Regional Entity will still have value even if maintaining the Potter Valley diversion doesn’t work out. 56 16
Communication & Engagement Approach

13. K&W will be developing an approach for engaging a cross-section of interests (water users, Tribal and cultural interests, environmental interests, business interests, recreation interests) in the Russian River basin that is transparent, broad, and inclusive.

What do you see as the keys to success for ensuring an effective, inclusive engagement approach?

14. What related efforts have you participated in (or are participating in now), and what successes or lessons learned apply to this effort in terms of effective engagement and transparency? Should any of these related efforts be coordinated with the Water Forum?

15. What is the most effective way to engage your organization and/or constituents in providing input or feedback on the development and deliberations of the Forum? How would you or representatives from your organization like to participate in planning this project?

16. How do you like to stay updated on initiatives or projects that are important to you? a. Where do you get your information? What sources do you trust? Next Steps and Other Comments, Questions, or Advice

17. Looking ahead, with PG&E decommissioning the PVP, those who benefit from the water in some manner (i.e., for water supply or beneficial uses like fish habitat flows, recreation, etc.) will need to contribute to its future operation. Are you aware of this? Might your organization be willing to contribute financially (or help seek funding) to cover these costs, understanding that the financing details haven’t been determined yet?
a. Are you willing to support the diversion by helping to seek funding? b. Are you willing to support the diversion publicly and politically? c. What factors will inform your willingness to pay or support (water supply reliability, etc.)?

18. Do you have any other questions, comments, or advice for us? 57 17
Appendix C: Summary of 1-5 Scale Questions
n
Awareness of
PVP
Tracking
Decommissioning
Impact of Loss
of PVP
Previous
Involvement in
Local Solution
Interest in
Participating in
Water Forum
Agriculture and RCDs 7 4.1 3.8 4.6 2.7 4.5
County Government 13 4.7 4.6 3.9 2.8 3.3
Environmental NGO 5 5.0 4.0 4.4 2.2 4.4
Recreation 2 3.0 2.0 5.0 2.0 3.0
Resource Agency 2 4.8 4.0 4.0 3.0 4.0
Water Supplier —
Lower Russian River 10 4.3 4.6 4.0 1.9 3.0
Water Supplier —
Upper Russian River 7 4.6 4.1 4.4 2.9 4.3
Total/Averages 46* 4.5 4.2 4.2 2.5 3.7
Notes:
• Questions posed during the interviews relating to the above columns are as follows:
o Awareness of PVP: To what extent are you aware of the Potter Valley Project owned and operated by Pacific Gas and Electric (PG&E)?
o Tracking Decommissioning: To what extent you have been tracking PG&E’s decommissioning of the Potter Valley Project and the potential loss of the diversion to the Russian River?
o Loss of Impact of PVP: To what extent would the loss of the diversion impact your organization?
o Involvement in Local Solution: To what extent have you been involved in or aware of the identification of a local solution to maintaining the water diversion related to PG&E’s decommissioning of the Potter Valley Project? o Interest in Participating in Water Forum: What is your overall level of interest in participating in the Forum?
• * The team conducted 38 interviews with a total of 73 individuals. The total number of responses to the 1-5 scale questions is 46 because only one set of responses was recorded for each organization, except in the case of county supervisors. So, for example, the team recorded one set of responses from the interview with three officials from the City of Ukiah, and two sets of responses from the interview with 58 18
Mendocino County supervisors McGourty and Williams (one set of responses for each supervisor).
• The “Agriculture and RCDs” category includes agricultural interests, water suppliers that primarily serve agricultural water users, and resource conservation districts. • The “Water Supplier” categories include water agencies, municipalities (interviewed in their capacity as water suppliers), and associations of water suppliers. • The Lower Russian River and Upper Russian Rivers regions are defined as the Russian River Basin downstream and upstream, respectively, of the Dry Creek confluence. 59 Draft Charter
Russian River Water Forum Planning Group
March 29, 2023
Overview
In 2021, the Sonoma County Water Agency applied for and was awarded a grant from the California Department of Water Resources Urban and Multibenefit Drought Relief Program to establish a water forum to support solution-making around the future of the Potter Valley Project (PVP).

The Russian River Water Forum (Water Forum) will seek to identify water-supply resiliency solutions that respond to PG&E's planned decommissioning of the PVP while protecting Tribal interests and supporting the stewardship of fisheries, water quality, and recreation in the Russian River and Eel River basins. In the longer term, the Water Forum intends to support ongoing regional collaboration on water supply and watershed restoration issues in the Russian River basin. The Water Forum seeks to build on existing studies, resources, and deliberation regarding the PVP.

This Charter provides the protocols and guidelines for the administration of the Water Forum Planning Group. A Leadership Council comprised of elected officials will also be convened to consider options and alternatives from the Planning Group, as well as to provide input, advice, and oversight. A Steering Committee will provide process guidance, while four Working Groups will address specific water supply, fisheries, finance, governance, and water rights issues related to the PVP.

Planning Group Purpose
The Planning Group will be comprised of approximately 30 members, representing a cross-section of interests in Sonoma, Mendocino, Lake, and Humboldt Counties. The Planning Group is being convened to achieve the following specific goals:
• Bring together interested parties in the Russian River and Eel River basins in a collaborative, solutions-oriented process.
• Share information and improve understanding of Russian River water supply and fisheries challenges and Eel River fisheries challenges.
• Evaluate potential options to address these challenges and to address PG&E’s planned decommissioning of the PVP.
• Identify funding sources to support water supply resiliency solutions and environmental benefits in response to the planned decommissioning of the Potter Valley Project.

The Planning Group will be a deliberative body, not a decision-making one. While the group will strive for alignment, consensus will not be required. The Planning Group will present potential options to address the water supply, fisheries, and PVP decommissioning challenges to the Leadership Council, with converging and diverging views and rationale documented. The Leadership Council will be responsible for considering options and alternatives from the Planning Group to share information, build understanding, and strive for consensus.
60 Draft Charter: Russian River Water Forum Planning Group 2 Version: March 29, 2023
Charge and Guiding Principles
The charge of the Planning Group members is to:
• Provide local expertise and knowledge of the Russian River and Eel River basins and the Potter Valley Project (PVP), for informing the Water Forum planning process. • Facilitate interest group caucuses and represent caucus interests in Planning Group discussions. • Conduct outreach to constituent groups to increase awareness of and involvement in the Water Forum.
• Identify potential speakers to present regional perspectives, recommendations, and commentary at Water Forum public meetings.
• Strive for a high degree of cross-interest involvement and support in crafting alternatives.

Members of the Planning Group and its supporting groups are expected to participate according to the following guiding principles. Failure to participate according to these principles could result in removal from the Planning Group or supporting groups.

1. Active, full participation. Every Planning Group member is responsible for communicating their perspectives and interests on the issues under consideration, and to actively listen to all other perspectives and interests. Voicing and actively listening to these perspectives is essential to achieving meaningful dialogue. Everyone will participate; no one will dominate.

2. Focused participation. Planning Group members will come to the meetings prepared and will focus their discussions on the agenda items. Everyone will help to achieve the outcomes identified in the agenda, which will be shared in advance of the meeting. Questions about agenda items should be asked in advance of the meetings.

3. Regular attendance. Planning Group members are expected to attend Planning Group meetings regularly; alternates should attend in their absence.

4. Respectful interaction. Planning Group members will respect one another’s personal integrity, divergent viewpoints, values, and legitimacy of interests. Members will listen courteously while others are speaking. Only one person will speak at a time.

5. Integration and creative thinking. Planning Group members will seek to balance advocacy and inquiry. In developing, reviewing, and revising work products, members will strive to be openminded and to integrate one another’s ideas, perspectives, and interests. Members should focus on identifying solutions to problems and challenges, not on disagreement. Where members do not support a specific solution or proposal, they are encouraged to offer modifications to that solution or alternative solutions.

6. Satisfy mutual interests. Planning Group members will work to satisfy not only their own interests but also those of other Planning Group members from across the region. Members are encouraged to be clear about their own interests and to recognize the important distinction between underlying interests and fixed positions.

7. Represent caucus’ interests. Members are expected to represent not only their interests but also the interests of their respective caucuses. All caucus members may attend Planning Group 61 Draft Charter: Russian River Water Forum Planning Group 3 Version: March 29, 2023
meetings, but only the designated number of representatives may directly participate in the Planning Group meetings.

8. Personal technology courtesy. While participating in meetings, whether in-person or virtual, Planning Group members will be asked to minimize use of phones, email, and other forms of communication. Except during breaks, Planning Group members will be asked to silence notifications from cell phones and other electronic communications.

Membership and Nomination Process
Membership in the Planning Group will consist of representatives from a diverse set of interest groups from across the region, including both the Russian River and Eel River Basins.

Interest groups will caucus to select the allocated number of representatives to the Planning Group.

Selection to the Planning Group is predicated on commitment to its charge and guiding principles.

Members are encouraged to identify alternates who can participate in Planning Group meetings when they are not available.

Planning Group members are expected to make a one-year commitment to the group, after which their caucus or government can identify a replacement member if desired.

In spring 2023, once all interest groups have caucused and selected their representative(s), the Facilitation Team will release a final roster of the Planning Group.

Category Geography # Slots
County staff Mendocino County 1
County staff Sonoma County 1
County staff Lake County 1
County staff Humboldt County 1
Tribal Government  Russian River Basin 2+
Tribal Government  Eel River Basin 2+
Water Supplier Mendocino County  4
Water Supplier  Sonoma County  6
Environmental NGO Russian River Basin 2
Environmental NGO Eel River Basin 2
Agriculture NGO/RCD  Mendocino County 2
Agriculture NGO/RCD  Sonoma County 3
Recreation Russian River Basin 1
Recreation Eel River Basin 1
Commercial Fisheries Russian and Eel River Basins 1
Total Participants 30+
Two notes about the above table:
62 Draft Charter: Russian River Water Forum Planning Group 4 Version: March 29, 2023
• The table was informed by Interim Steering Committee discussions and input. 1 • The “+” indicates there are as many slots available to tribes in both basins as are interested in participating. Tribes are governments, not interest groups; tribes have varied interests and are not expected to represent one another’s interests.

In addition, state and federal resource agencies will be invited to participate in Planning Group meetings as observers.

Structure and Supporting Groups
The structure of the Russian River Water Forum is based on the following groups. Below is an outline of the groups, their membership, and roles. The below diagram illustrates the relationships among the groups.

Russian River Water Forum Structure
1 The Interim Steering Committee was a cross-interest group gathered to vet the process of the Planning Group in early 2023. Interim Steering Committee members included: representatives from Lake and Humboldt counties; representatives from Redwood Valley Rancheria and Round Valley Indian Tribes; water suppliers from the City of Ukiah, Inland Water and Power Commission, Sonoma County Water Agency, and an SCWA Water Transmission System Contractor; CalTrout and Russian Riverkeeper; Mendocino County Farm Bureau; Sonoma County Farm Bureau; and the Sonoma County Parks Department.
63 Draft Charter: Russian River Water Forum Planning Group 5 Version: March 29, 2023
Planning Group
The purpose of the Planning Group is to share information and improve understanding of Russian River water supply and fisheries challenges and Eel River fisheries challenges, and to evaluate potential options to address these challenges and to address PG&E’s planned decommissioning of the PVP.

The Planning Group will present these options to the Leadership Council, with converging and diverging views and rationale documented.

The Planning Group membership represents the broad range of interests and geographic areas affected by management of the Russian and Eel Rivers. Primary members and alternates will be nominated by caucuses.

The structure of the Planning Group will include a Steering Committee and four supporting Working Groups, which are outlined in the Working Groups section below.

The Planning Group will strive for alignment. If it cannot achieve consensus, the group will identify converging and diverging viewpoints and provide those to the Leadership Council.

Steering Committee
The purpose of the Steering Committee is to provide process guidance to the Planning Group and the Working Groups.

The membership of the Steering Committee will be a subset of the Planning Group membership.

Members will be self-nominated from the Planning Group.

To support its purpose, the Steering Committee will be responsible for reviewing agendas, deliverables from the Working Groups, and external communications about the project. This committee will also be responsible for interfacing with Sonoma Water and the various contractors supporting the project.

The Steering Committee will strive for consensus on its recommendations. If it cannot achieve consensus, the group will identify converging and diverging viewpoints.

Leadership Council
The purpose of the Leadership Council is to consider options and alternatives from the Planning Group.

Members of the Leadership Council will share information, build understanding, and strive for consensus. The Leadership Council will also provide advice and oversight to the Planning Group.

The Leadership Council’s membership is comprised of Tribal, county (Sonoma, Mendocino, Lake, and Humboldt counties), state, and federal elected officials and staff.

Leadership Council tasks will include coordinating legislation, funding, and political support with their respective governments and constituents.

Working Groups
The Working Groups have two primary purposes: the first is to develop options and alternatives for consideration by the Planning Group; the second is to identify and evaluate the technical needs, feasibility, and benefits of options and alternatives.

The membership of the Working Groups will include Planning Group members and staff of their organizations. Members will self-nominate.
64 Draft Charter: Russian River Water Forum Planning Group 6 Version: March 29, 2023
The Working Groups will report out at each Planning Group meeting, coordinate with the other Working Groups, and seek outside expertise as needed.

The four Working Groups are: 1) Water Supply and Fisheries, 2) Finance/Economics, 3) Governance/ Decommissioning, and 4) Water Rights:

Water Supply and Fisheries
The Water Supply and Fisheries group will be responsible for identifying and evaluating the technical needs and aspects of the various project options and alternatives.

Finance/Economics
The Finance/Economics group will be responsible for understanding, researching, and vetting funding structures and sources for the various alternative solutions.

Governance/Decommissioning
The Governance group will be responsible for generating, exploring, and vetting governance structures for the potential future operating entity of the Potter Valley Project to inform future negotiations with PG&E regarding the future of the Potter Valley Project.

Water Rights
The Water Rights group will address water rights issues associated with the various project options.

Russian River Resiliency Subcommittee
The purpose of the Russian River Resiliency Subcommittee is to develop project concepts (beyond the PVP) to improve water supply reliability in the Russian River watershed under drought and climate change conditions.

The Russian River Resiliency Subcommittee is expected to convene in 2024.

Meeting Schedule and Format
The Planning Group is expected to meet monthly throughout 2023 (beginning in April) and 2024, potentially with additional meetings as needed in between. Working groups, councils, and committees will be expected to meet as frequently as monthly.

Planning Group meetings will be held in person (potentially with a hybrid option, and with an all-virtual option as a backup) in centrally located areas and will be open to the public. Work sessions and Working Group meetings will not be open to the public. The Planning Group will not finalize any deliberations outside the public meetings of the group.

Caucusing
There are a limited number of seats in the Planning Group in each interest category. To ensure inclusive representation of the diverse and varied interests across both basins, each interest group is encouraged to form a caucus. Each caucus will nominate the designated number of members to the Planning Group, as detailed in a Nomination Process Memo. Members of the Planning Group are then responsible for 65 Draft Charter: Russian River Water Forum Planning Group 7 Version: March 29, 2023
facilitating, gathering feedback from, and representing the interests of their respective caucuses in the Planning Group. The following are suggested ground rules for caucuses:
• Caucuses can consider the same guidelines as the Planning Group, in particular the satisfaction of mutual interests.
o Caucus members are encouraged to consider not only their own interests but also those of other caucuses from across the region.
o Caucus members are encouraged to be clear about their own interests and to recognize the important distinction between underlying interests and fixed positions. o Caucus representatives (Planning Group members) will have flexibility in addressing the sector’s interests in the Planning Group.

Planning Group meetings will be designed to allow for caucuses to meet as needed or requested.

Caucuses are also expected to meet between meetings.

Preservation of Authority
Participants do not delegate their legal and regulatory authorities to the Russian River Water Forum, and the Russian River Water Forum lacks authority to bind participating parties.

The Water Forum does not supplant or limit existing federal, state, or Tribal decision-making processes, management, or regulatory authorities.

External Communications
By nomination to the Planning Group, members agree to the following guidelines for external communications:
• Members reserve the freedom to express their own opinions but not the opinions of others or the Planning Group as a whole. Members are welcome to share agreed-upon scenarios and outcomes.
• Members will refer media inquiries about other members’ opinions to the member in question or coordinate with the Facilitation Team to do so.
• If contacted by the press or an external party concerning the discussions, members will:
o Point out that they do not speak on behalf of the Planning Group. o Present individual/organization views only and refrain from expressing, characterizing, or judging the views of others.
o Avoid using the press as a vehicle for negotiation.
o Refrain from discussing sensitive or confidential information. • Proactive outreach to state and federal policy contacts will only occur if the Planning Group is consulted first. If participants receive calls from state and federal policy contacts, they will notify the Planning Group.
66 Draft Charter: Russian River Water Forum Planning Group 8 Version: March 29, 2023
Facilitation Team
Kearns & West will serve as the neutral third-party facilitation team to the Planning Group, Steering Committee, Leadership Council and Working Groups. The facilitation team will:
• Design, advocate for, and maintain a legitimate and inclusive process based on interest-based negotiations and other structured decision-making processes as appropriate. • Maintain a neutral, non-partisan stance about content, choices, solutions, and substantive outcomes.
• Support equity, inclusivity, and integrity of process. • Prioritize shared understanding of interests, science, and options among all Water Forum participants.
• Support an open and transparent exchange of information. 67 March 29, 2023 1
Nomination Process Guidance
Russian River Water Forum: Planning Group
I. Overview and Request for Nominations
This document outlines the roles and responsibilities of the Russian River Water Forum (Water Forum) Planning Group members and provides guidance for nominating members to the Planning Group.

The purpose of the Planning Group is to share information and improve understanding of Russian River water supply and fisheries challenges and Eel River fisheries challenges, and to evaluate potential options to address these challenges in the context of PG&E’s planned decommissioning of the Potter Valley Project. More details regarding the Planning Group charge, guiding principles, and structure are provided in the Planning Group charter. The charter and nomination process were vetted and informed by an Interim Steering Committee (see ISC roster provided as Appendix A).

Planning Group members will be self-nominated by representatives from each of the following interest categories (see Section IV for more details regarding composition):
• Tribal governments
• County governments
• Water supplier: Mendocino County
• Water supplier: Sonoma County
• Environmental NGO: Russian River basin
• Environmental NGO: Eel River basin
• Agriculture: Mendocino County
• Agriculture: Sonoma County
• Recreation: Russian River basin
• Recreation: Eel River basin
• Commercial Fisheries: Russian and Eel River basins
The Planning Group facilitation team requests that representatives from each interest category hold a caucus meeting and identify their designated Planning Group members and alternates by Wednesday, April 12.

The first Planning Group meeting will be held in May 2023, specific date TBD.

II. Water Forum Structure
The Water Forum structure, shown below, includes the Planning Group, a Steering Committee, four supporting Working Groups, and a Leadership Council. The role of each of these groups is described in the Planning Group charter.
68 March 29, 2023 2
Russian River Water Forum Structure
III. Responsibilities and Time Commitment for Planning Group Members Planning Group members will be expected to provide local knowledge of the Russian River and Eel River basins and the Potter Valley Project (PVP), for informing the Water Forum planning process. Members are also expected to adhere to the guiding principles outlined in the charter, including striving for a high degree of cross-interest involvement and support in identifying potential options and alternatives.

Planning Group members are expected to make a one-year commitment to the group, after which their caucus or government can identify a replacement member if desired.

Specific responsibilities include:
• Meeting attendance (5-10 hours monthly)
o Attend monthly meetings of the Planning Group, beginning in May 2023. These meetings will be held in-person at a central location. Initial meetings will be 3 to 6 hours. o Potentially participate in the Steering Committee, which will provide process guidance to the Water Forum. The Steering Committee will be composed of self-nominated Planning Group members and is expected to meet monthly for 1 to 2 hours. • Internal coordination and communication (2-4 hours monthly) 69 March 29, 2023 3
o Facilitate discussions within the member’s government/caucus and represent government/caucus interests in Planning Group discussions. Communicate back to government/caucus on Planning Group matters.
• Participate or coordinate representation in the Planning Group Working Groups (4-8 hours monthly for Working Group members)
o Planning Group members may participate in the Working Groups themselves or may designate representatives with relevant expertise.
o Working Group meetings are anticipated to begin in May 2023, and will likely meet monthly for 2-3 hours. Working Group members will also have between-meeting assignments. • Outreach (variable)
o Conduct outreach to constituent groups to increase awareness of and involvement in the Water Forum.
o Identify potential speakers to present regional perspectives, recommendations, and commentary at Water Forum public meetings.

IV. Planning Group Composition
The Planning Group will be comprised of representatives from Tribal governments, county governments, and interest group caucuses, with the number of seats specified below. The composition was vetted and broadly supported by the Interim Steering Committee. To ensure representation from as many governments and caucuses as possible at each meeting, each government/caucus will designate an alternate member for each seat.

Russian River Water Forum Planning Group Representation and Seats Category Geography # Seats
Tribal Governments
Tribal Representatives All Tribes in the Eel and Russian River Basins 1 per Tribe County Governments
County Representatives Mendocino, Sonoma, Lake, and Humboldt Counties 1 per County
Interest Group Caucuses
Water Supplier Mendocino County  4
Water Supplier Sonoma County  6
Environmental NGO Russian River Basin 2
Environmental NGO Eel River Basin 2
Agriculture   Mendocino County 2
Agriculture   Sonoma County 3
Recreation Russian River Basin 1
Recreation Eel River Basin 1
Commercial Fisheries North Coast region 1
70 March 29, 2023 4
IV. Nomination Process Guidance for Caucuses
Representatives from each interest category (not including Tribal or Government, see Section V below) are requested to meet as a caucus to identify their designated lead representatives and alternates for the Planning Group.

The following points of contact will initiate and organize the respective nomination caucusing discussions for each caucus:

Category Geography Contact Email Address
Water Supplier Mendocino County
Janet Pauli, Inland
Water and Power
Commission
[email protected]
Water Supplier Sonoma County  Mike Thompson,
Sonoma Water [email protected]
Environmental NGO Russian River Basin Jaime Neary, Russian Riverkeeper [email protected]
Environmental NGO Eel River Basin Charlie Schneider,
CalTrout [email protected]
Agriculture   Mendocino County
Brandon Axell,
Mendocino County
Farm Bureau
[email protected]
Agriculture   Sonoma County
Dayna Ghirardelli,
Sonoma County Farm
Bureau
[email protected]
Recreation Russian River Basin
Bert Whitaker,
Sonoma County Parks
Dept.
[email protected]
Recreation Eel River Basin TBD TBD
Commercial Fisheries North Coast region TBD TBD
Caucus organizers should seek to identify all organizations in their caucus category and schedule a caucus meeting to provide context on the Water Forum process, launch the caucusing process, and identify Planning Group representatives. Shown below is a sample agenda:

1. Overview of the Water Forum

2. Purpose of the Water Forum, Planning Group, and caucus

3. Issues that are likely to come before the caucus

4. Identify Planning Group members to represent the caucus

5. Plans/expectations for future caucus meetings and communications The Planning Group facilitation team can provide a slide presentation, and a member of the facilitation team can also be available to provide a briefing to caucuses on the Water Forum and Planning Group charge upon request.
71 March 29, 2023 5
Caucus organizers should also consider sharing the following documents and information with their caucuses:
• Water Forum website: russianriverwaterforum.org
• Planning Group charter
• Stakeholder assessment findings
Caucuses are encouraged to keep the following considerations in mind when identifying their Planning Group representatives:
• Caucuses are requested to identify a lead member and alternate for each seat. • Nominees should have the skill and capacity to perform the roles and responsibilities outlined in the charter and should be committed to the Planning Group guiding principles outlined in the Planning Group charter.
• Understanding of the Potter Valley Project and related issues will be helpful but is not essential.

It is assumed that Planning Group members will have a range of knowledge and experience and the Planning Group facilitators will work to provide a common base of understanding for the group.
• Caucuses may follow whatever process they deem most effective for identifying nominees, striving for consensus among the caucus members. Kearns & West is available to provide process guidance and advice.
• By April 12, caucus organizers should send the names and contact information of nominated caucus Planning Group members and alternates to the facilitation team.

V. Nomination Process Recommendations for Tribal Governments and County Governments
• Each Tribe and county has a designated seat on the Planning Group and therefore will not need to form caucuses to identify their Planning Group representatives. • Each Tribe and county government should provide one Planning Group lead nominee and one alternate.
• The considerations for members are the same as those listed for the interest group caucuses in terms of capacity to participate in meetings, experience participating in a collaborative, multiinterest process, commitment to the Planning Group guiding principles, and familiarity with the Potter Valley Project and related issues.

VI. Facilitation Team Contact Information
Planning Group member and alternate nominee names and contact information should be provided to the following members of the Kearns & West facilitation team. The facilitation team is also available to provide support and answer any questions regarding the Planning Group nomination process. • Henry DeRuff: [email protected], (415) 651-2598
• Jim Downing: [email protected], (707) 474-8615
72 March 29, 2023 6
Appendix A: Interim Steering Committee Roster
Category Government or
Organization Member
County representatives Humboldt County Hank Seeman, Deputy Director, Environmental Services
County representatives Lake County Eddie Crandell, District 3 Supervisor Tribal representatives Round Valley Indian
Tribes Randall Britton, Tribal Council President
Tribal representatives Redwood Valley
Rancheria Matthew Smith, Environmental Director
Water supplier,
Mendocino County
Inland Water and Power
Commission Janet Pauli, Chair
Water supplier,
Mendocino County City of Ukiah Sean White, Director of Water and Sewer Water supplier, Sonoma
County Sonoma Water Michael Thompson, Assistant General Manager Water supplier, Water
Contractor Santa Rosa Water Jennifer Burke, Director
Environmental NGO CalTrout Charlie Schneider, Lost Coast Project Manager Environmental NGO Russian Riverkeeper Jaime Neary, Staff Attorney Agriculture Mendocino County Farm
Bureau
Brandon Axell, General Manager, Beckstoffer
Vineyards
Agriculture Sonoma County Farm
Bureau Dayna Ghirardelli, Executive Director
Recreation Sonoma County Parks
Department Bert Whitaker, Director
73 City Council
Agenda Item Summary Agenda Item:

Meeting Date:

D.6
April 26, 2023
Agenda Section
Presentations
Staff Contact
Vanessa Apodaca, Interim City Engineer
Agenda Item Title
Presentation of P-TAP 23 Report
________________________________________________________________________________________ Recommended Council Action(s):

None.

Summary
The Metropolitan Transportation Commission (MTC) provides the Pavement Management Technical Assistance Program (P-TAP) which is the Pavement Management System used by the City to identify the most high-priority and cost-effective projects that meet the City’s priorities for transportation investment. A current P-TAP is required for certain grant programs. Capitol Asset & Pavement Services, Inc. was contracted by the MTC to perform visual inspections of all the paved streets maintained by the City of Cloverdale as part of the P-TAP 23 grant program.

The City’s street network currently consists of 32.15 centerline miles of streets. A detailed visual inspection of the City’s streets was completed in July, 2022 and resulted in a calculated average Pavement Condition Index (PCI) of 60. Using a 0-100 PCI scale, with 100 being the most favorable, a rating of 60 places the City’s street network in the 'Fair' condition category.

The MTC Pavement Management Program is designed to achieve an optimal network PCI somewhere between the low and mid-80s and maintain it at that level. The recommend maintenance treatments attempt to bring all the streets in the City to a 'Good' condition.

For the P-TAP 23 report, four scenarios were analyzed for various street maintenance funding levels. • Scenario 1 - Unconstrained (zero “deferred maintenance”): The analysis determined that the City will need to spend $30.91 million over the next five years to bring the street network into ‘optimal’ condition, or an overall street network PCI of 84.
• Scenario 2 - Current Investment Level: The analysis determined that the City’s current funding level of $1.4 million over the next five years will result in a decline in the network PCI of five points, to 55 by 2027.
• Scenario 3 - Maintain Current PCI (60): The analysis determined that the funding level required to maintain the current PCI of 60 through 2027 will require $5.0 million over the next 5 years. • Scenario 4 - Increase PCI 5 points (to 65): The analysis determined that the funding level required to increase the current PCI of 60 through 2027 will require $10.0 million over the next 5 years.

The attached Pavement Management Budget Options Report includes descriptions of current conditions, details of the analyses, and budgets with recommendations for the four scenarios analyzed.

Options
N/A
74 City Council/Successor Agency Agenda Item Summary
Meeting Date: April 26, 2024
Item No. D.6

Budget/Financial Impact
N/A
Subcommittee Recommendation
No recommendations currently. The Public Works and Facilities Subcommittee received this report on March 28 and will be discussing the City’s options.

Recommended Council Action
N/A
Attachments:

1. Pavement Management Budget Options Report – February 2023 75 P-TAP 23
Program
The Metropolitan Transportation
Commission (MTC) provides the Pavement
Management Technical Assistance Program
(P-TAP)
P-TAP uses federal dollars to help Bay Area cities and
counties by:
•Implementing, updating and maintaining pavement
management databases
• Providing accurate pavement condition data to city
councils, county supervisors or other local decision
makers
76 P-TAP 23 Program
• The City applied for and was awarded P-TAP Round 23
assistance in March 2022
• Total project cost: $15,000
• Local contribution: $3,000
MTC assigned Capitol Asset and Pavement Services as the consultant for the work
77 P-TAP 23 Report
Overview
• 32.15 centerline miles of City streets
• Current street network PCI = 60
• ‘Fair’ condition category
Scenarios
• Scenario 1 - Unconstrained
• Scenario 2 - Current Investment Level
• Scenario 3 - Maintain Current PCI (60)
• Scenario 4 - Increase PCI 5 points (to 65)
78 P-TAP 23 Report
Current conditions:
79 P-TAP 23 Report
Current conditions:
80 P-TAP 23 Report
Scenario 1 – Unconstrained
• Zero “deferred maintenance”
• Requires a budget of $30.91 million over the next five years • Overall street network PCI of 84 in 2027
81 P-TAP 23 Report
Scenario 2 - Current Investment Level
• Current budget reflects $1.4 million over the next five years • Projected to result in a decline in the network PCI of five points • Projected increase in “very poor” streets (from 17.9% to 21.4%) • Overall street network PCI of 55 in 2027
• Report recommendation is to increase funding for street maintenance
82 P-TAP 23 Report
Scenario 2 - Current Investment
Level
- Treatments
83 P-TAP 23 Report
Scenario 3 - Maintain Current PCI (60)
• Requires a budget of $5 million over the next five years • Overall street network PCI of 60 in 2027
Scenario 4 - Increase PCI five points (to 65)
• Requires a budget of $10 million over the next five years • Overall street network PCI of 65 in 2027
84 P-TAP 23 Report
85 City Council Minutes - April 12, 2023 - Page 1 of 6
124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net

MINUTES - DRAFT

REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE COMMUNITY

DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS
WEDNESDAY, APRIL 12, 2023
CLOSED SESSION 5 PM | OPEN SESSION 6 PM

CLOVERDALE PERFORMING ART CENTER
209 N. CLOVERDALE BOULEVARD, CLOVERDALE, CA 95425

CLOSED SESSION
OPENING CLOSED SESSION:

Call to Order - Mayor Lands called the meeting to order at 5 p.m.

Roll Call - Present - Mayor Lands, Vice Mayor Wolter, Councilmembers: Morgenstern, Wheeler Absent - Councilmember Bagby.

Closed Session Agenda Review (Changes and/or Deletions) - None.

PUBLIC COMMENTS ON CLOSED SESSION AGENDA:

None.

RECESS TO CLOSED SESSION TO HEAR THE FOLLOWING ITEM(S):

Mayor Lands recessed to closed session at 5:00 p.m.

Councilmember Bagby joined closed session at 5:04 p.m.

CLOSED SESSION ITEM 1:

CONFERENCE WITH REAL PROPERTY NEGOTIATORS: Pursuant to Government Code Section 54956.8
Property: APN: 117-040-070
Property Owner: County of Sonoma
Negotiating Parties:

For City: City Attorneys Jose Sanchez and Alex Mog, City Manager Kelley and Assistant City Manager Thompson
For Sonoma County: Jeremy Fonseca , County Counsel’s Office Under negotiation: Price and Terms
Action: Item was received and filed.
86 City Council Minutes - April 12, 2023 - Page 2 of 6
CLOSED SESSION ITEM 2:

CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION: (Pursuant to Section 54956.9(d)(1) of the Government Code).

Name of Case: Carol Spingler v. City of Cloverdale
Superior Court of California, County of Sonoma
Case No.: SCV 272896
Action: Item was received and filed.

CLOSED SESSION ITEM 3:

CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION: (Pursuant to Section 54956.9(d)(1) of the Government Code).

Name of Case: City of Cloverdale v. Cort Amelung
Superior Court of California, County of Sonoma
Case No.: MCV 260528
Action: Item was received and filed.

Mayor Lands adjourned Closed Session at 5:52 p.m.

OPEN SESSION
A. OPENING PUBLIC SESSION
Call to Order - Mayor Lands called the meeting to order at 6:07 p.m.

Pledge of Allegiance - Mayor Lands led the pledge of allegiance.

Roll Call - Present: Mayor Lands, Vice Mayor Wolter, Councilmembers: Bagby, Morgenstern, Wheeler - Absent: None.

Report Out on Closed Session - None.

Conflict of Interest Declaration - None.

Agenda Review (Changes and/or Deletions) - None.

B. PUBLIC COMMENTS:

Mr. Greene spoke on the Rotary Peace Flag installation and requested additional public discussion.

Mr. Duarte spoke on a previously reported Code Enforcement issue and Mayor Lands responded.

C. COMMUNICATIONS
None.

D. PROCLAMATIONS/PRESENTATIONS
D.1 Proclamation - Week of the Young Child
Councilmember Wheeler presented the proclamation.

D.2 Proclamation - Dispatchers Week
City Manager Kelley presented the proclamation and Councilmembers provided comment. 87 City Council Minutes - April 12, 2023 - Page 3 of 6
D.3 Proclamation - Sexual Assault Awareness Month
Councilmember Morgenstern presented the proclamation to Lisa Diaz McQuaid accepted the proclamation as Verity's Lead Human Trafficking Caseworker.

D.4 Presentation - Student Liaison Report
Student Liaison Garcia reported.

E. CONSENT CALENDAR:

Action: A motion was made by Councilmember Bagby, seconded by Vice Mayor Wolter, to waive reading of the text and adopt the Consent Calendar.

The motion carried by the following vote:

Yes (5) - Mayor Lands, Vice Mayor Wolter, Councilmembers: Bagby, Morgenstern, Wheeler No (0) - None.

Absent (0) - None.

Abstain (0) - None.

E.1 Minutes Approval - March 22, 2023
Action: Approved as submitted.

E.2 Minor Construction Agreement with PumpMan Norcal for Well 6 pump repair services for the City of Cloverdale Water Treatment Plant
Action: Resolution was adopted.

RESOLUTION NO. 029-2023 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE APPROVING A MAINTENANCE AGREEMENT FOR WELL 6 PUMP REPAIR & INSTALLATION WITH PUMPMAN NORCAL IN THE AMOUNT OF $28,480.93, A 15% PROJECT CONTINGENCY AND A TOTAL PROJECT BUDGET NOT TO EXCEED $32,753.06 AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE MAINTENANCE AGREEMENT.

E.3 Resolution amending the budget to increase the budgeted amount for Coastland Engineering Inc. for the building permit services
Action: Resolution was adopted.

RESOLUTION NO. 030-2023 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF CLOVERDALE APPROVING A BUDGET AMENDMENT ADDING AN ADDITIONAL $200,000 NEEDED TO CONTINUE COASTLAND CIVIL ENGINEERING AND BUILDING PERMIT SERVICES.

E.4 Acceptance of Fee Simple Title To The Lyda Ranch Real Property (APNs: 115-220-006 & - 007) From, And Granting A Conservation Easement To, The Sonoma County Agricultural Preservation And Open Space District
88 City Council Minutes - April 12, 2023 - Page 4 of 6
Action: Resolution was adopted.

RESOLUTION NO. 031-2023 ENTITLED: RESOLUTION OF THE CLOVERDALE CITY COUNCIL ACCEPTING FEE SIMPLE TITLE TO THE LYDA RANCH REAL PROPERTY (APNS: 115-220-006 & -007) FROM, AND GRANTING A CONSERVATION EASEMENT TO, THE SONOMA COUNTY AGRICULTURAL PRESERVATION AND OPEN SPACE DISTRICT; AUTHORIZING EXECUTION OF A DEED AND AGREEMENT; ADOPTING FINDINGS AND AUTHORIZING THE CITY MANAGER TO TAKE FURTHER NECESSARY ACTIONS IN CONNECTION THEREWITH.

E.5 Budget Amendment for the Professional Services Agreement with West Yost & Associates, Inc. to prepare a water system hydraulic evaluation for the replacement of the Southcrest Reservoir
Action: Resolution was adopted.

RESOLUTION NO. 032-2023 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE APPROVING A FY 2022-23 BUDGET AMENDMENT FOR THE PROFESSIONAL SERVICES AGREEMENT WITH WEST YOST & ASSOCIATES, INC. TO PREPARE A WATER

SYSTEM HYDRAULIC EVALUATION FOR REPLACEMENT OF THE SOUTHCREST RESERVOIR APPROVED ON JANUARY 11, 2023 IN THE AMOUNT OF $77,700.

F. PUBLIC HEARINGS
None.

G. NEW BUSINESS
G.1 Presentation and acceptance of the FY 2021/22 City of Cloverdale Audited Financial Statements
Finance Director Holmes introduced the item and Consultant Cropper presented.

Staff and the Consultant responded to Councilmember inquiries and comments.

Action: A motion was made by Councilmember Bagby, seconded by Councilmember Wheeler, to accept the Financial Statement as presented.

The motion carried by the following vote:

Yes (5) - Mayor Lands, Vice Mayor Wolter, Councilmembers: Bagby, Morgenstern, Wheeler No (0) - None.

Absent (0) - None.

Abstain (0) - None.

G.2 Resolution Revising the Current Stage 3 Water Shortage Emergency, Mandating Water Conservation Measures to a Stage 1 Water Shortage Emergency Requiring Voluntary Water Conservation and Terminating the Previously Enacted Water Shortage Surcharge enacted Pursuant to Cloverdale Municipal Code section 13.05.070 89 City Council Minutes - April 12, 2023 - Page 5 of 6
City Manager Kelley presented and responded to Councilmember inquiries and comments.

Action: A motion was made by Councilmember Bagby, seconded by Councilmember Morgenstern, to waive reading of the text and adopt:

RESOLUTION NO. 033-2023 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE AMENDING THE CURRENT STAGE 3 WATER SHORTAGE EMERGENCY TO A STAGE 1 WATER SHORTAGE EMERGENCY REQUIRING VOLUNTARY WATER CONSERVATION PURSUANT TO CHAPTER 13.05 “CONSERVATION OF WATER SUPPLY” OF THE CLOVERDALE

MUNICIPAL CODE AND TERMINATING THE PREVIOUSLY ENACTED WATER SHORTAGE SURCHARGE PURSUANT TO CLOVERDALE MUNICIPAL CODE SECTION 13.05.070.

The motion carried by the following vote:

Yes (5) - Mayor Lands, Vice Mayor Wolter, Councilmembers: Bagby, Morgenstern, Wheeler No (0) - None.

Absent (0) - None.

Abstain (0) - None.

H. SUBCOMMITTEE REPORTS
Subcommittee Agendas, Approved Minutes, and Media are available at www.cloverdale.net/agendacenter
Finance, Administration & Police: Chair Lands reported.

Last Meeting Agenda | Next Meeting - May 1, 2023
Planning & Sustainability: Chair Bagby reported.

Last Meeting Agenda | Next Meeting - April 18, 2023
Public Works & Facilities: Chair Wolter reported.

Last Meeting Agenda | Next Meeting - April 25, 2023
Joint City/Cloverdale Unified School District: Chair Lands reported.

Last Meeting Agenda | Next Meeting - April 17, 2023
Homelessness Community Advisory Group: Chair Wheeler reported.

Last Meeting Agenda | Next Meeting - June 12, 2023
I. COUNCILMEMBER REPORTS
None.

J. INFORMATIONAL REPORTS
None.
90 City Council Minutes - April 12, 2023 - Page 6 of 6
K. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION
K.1 Letter of Support - Federal Transit Grant
City Manager Kelley reported.

L. CITY MANAGER/CITY ATTORNEY REPORT(S)
None.

M. STATUS UPDATES
CURRENT IMPACTS TO WATER SUPPLY - None.

COVID-19 EMERGENCY - None.

N. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS
Meter discussion.

O. ADJOURNMENT
Mayor Lands adjourned the meeting at 7:12 p.m. to the next regular meeting of the City Council scheduled for April 26, 2023.

Approved On: April 26, 2023
_________________________________
Mike Maloney, City Clerk
91 City Council/Successor Agency
Agenda Item Summary Agenda Item:

Meeting Date:

E.3
April 26, 2023
Agenda Section:

Consent
Staff Contact:

Jason Ferguson, Chief of Police
Agenda Item Title:

Cloverdale Police Department Military Equipment Use Policy 708 Annual Report ________________________________________________________________________________________ Recommended Council Action(s):

Consider approving the Cloverdale Police Department Military Equipment Use Policy 708 Annual Report in accordance with Assembly Bill 481
________________________________________________________________________________________ Background:

Assembly Bill 4811 (AB 481), codified in Government Code sections 7070 through 7075, requires a law enforcement agency to obtain approval from the applicable governing body, via adoption of a “military equipment” use policy by ordinance, prior to funding, acquiring, or using military equipment. The Cloverdale Police Department (CPD) seeks City Council approval of the attached Military Equipment Policy 708, in order to allow CPD to continue to use the vital equipment specified therein.

Items deemed to be “military equipment” by AB 481 are used as a component of the overall best practices for law enforcement agencies (LEAs) throughout the country. These tools have been tested in the field and are used by LEAs to enhance both citizen and officer safety. Loss of these items would jeopardize the welfare of citizens and peace officers within the city of Cloverdale.

The term “military equipment,” as used in AB 481, in fact, does not necessarily indicate equipment that has been used by the military. According to AB 481, items deemed “military equipment” include, but are not limited to, unmanned aerial or ground vehicles, armored vehicles, command and control vehicles, pepper balls, less lethal shotguns, less lethal 40mm projectile launchers, and flashbangs.

On June 22, 2022, staff brought forward to council a Cloverdale Police Department Military Equipment Use Policy, to include all equipment owned by the department that qualified under the definition. Council approved the policy.
________________________________________________________________________________________ Summary:

California Government Code Section 7071 requires each law enforcement agency to obtain approval of the applicable governing body, by the adoption of a military equipment use policy, by ordinance at a regular meeting held pursuant to specified open meeting laws, prior to taking certain actions relating to the funding, acquisition, use, or collaboration with another agency in the use, of military equipment. The section requires similar approval for the continued use of military equipment acquired before January 1, 2022, with May 1, 2022, as the deadline for an agency to begin a governing body approval process.

Section 7071 also directs each law enforcement agency to make publicly available on the agency’s website any proposed or final military equipment use policy for as long as the military equipment is available for 92 City Council/Successor Agency Agenda Item Summary
Meeting Date: April 26, 2023
Item No. E.3

use. The section also requires the governing body to annually review the ordinance and to either disapprove a renewal of the authorization for a type of military equipment or modify the military equipment use policy if it determines, based on an annual military equipment report (under Section 7072) prepared by the law enforcement agency, as provided, that the military equipment does not comply with the specified standards for approval.

Section 7072 specifies that after receiving approval for its military equipment use policy, the law enforcement agency must submit an annual military equipment report providing certain required information for each type of military equipment approved by the governing body for as long as the equipment is available for use. The report must include, at a minimum, the following information for the immediately preceding calendar year for each type of military equipment:
• A summary of how the military equipment was used and the purpose of its use. • A summary of any complaints or concerns received concerning the military equipment. • The results of any internal audits, any information about violations of the military equipment use policy, and any actions taken in response.
• The total annual cost for each type of military equipment, including acquisition, personnel, training, transportation, maintenance, storage, upgrade, and other ongoing costs, and from what source funds will be provided for the military equipment in the calendar year following submission of the annual military equipment report.
• The quantity possessed for each type of military equipment. • If the law enforcement agency intends to acquire additional military equipment in the next year, the quantity sought for each type of military equipment.

The Cloverdale Police Department possesses and deploys items that qualify within the definition of “Military Equipment” and therefore seeks council approval to approve the Military Equipment Use Policy Annual Report.
________________________________________________________________________________________ Options:

1. Review and approve the Military Equipment Use Policy Annual Report as required in AB 481 and; or

2. Provide alternative direction to staff
________________________________________________________________________________________ Subcommittee Recommendation:

The Military Equipment Use Policy Annual Report was not brought to a subcommittee meeting ________________________________________________________________________________________ Budget/Financial Impact:

No impact
________________________________________________________________________________________ Attachments:

1. Cloverdale Police Department “Military Equipment Use Policy” 708.1

2. Cloverdale Police Department Lexipol policy section 708-Military Equipment 93 708.1-GO
CLOVERDALE POLICE DEPARTMENT: GENERAL ORDERS
708.1-GO

MILITARY EQUIPMENT USE
______________________________________________________________________________

PURPOSE
This policy establishes guidelines for the acquisition, funding, use, and reporting of "military equipment," as the term is defined in Government Code section 7070. This policy is provided to fulfill the obligations set forth in Assembly Bill No. 481. These obligations include but are not limited to seeking approval on specific items deemed to be military equipment and requirements related to compliance, annual reporting, cataloging, and complaints regarding these items.

POLICY
It is the policy of the Cloverdale Police Department (“CPD”) that there be legally enforceable safeguards, including transparency, oversight, and accountability measures in place to protect the public's welfare, safety, civil rights, and civil liberties before military equipment is funded, acquired, or used.

PHILOSOPHY
The acquisition of military equipment and its deployment in our community may impact the public's safety and welfare. The public has a right to know about any funding, acquisition, or use of military equipment by local government officials, as well as a right to participate in any government agency's decision to fund, acquire, or use such equipment. Decisions regarding whether and how military equipment is funded, acquired, or used should give strong consideration to the public's welfare, safety, civil rights, and civil liberties and should be based on meaningful public input.

PROCEDURE
A. DEFINITIONS

1. Governing Body – The elected or appointed entity that oversees the Cloverdale Police Department

2. Military Equipment – Any of a wide variety of items as defined by California Government Code section 7070, subsections (c)(1) through (c)(16).

B. GENERAL

1. The Department shall obtain approval of the governing body annually prior to engaging in any of the following activities:
a. Requesting military equipment made available pursuant to Section 2576a of Title 10 of the United States Code.
b. Seeking funds for military equipment including, but not limited to, applying for a grant, soliciting or accepting private, local, state, or federal funds, in-kind donations, or other donations or transfers.
c. Acquiring military equipment permanently or temporarily, including borrowing or leasing.
94 708.1-GO
CLOVERDALE POLICE DEPARTMENT: GENERAL ORDERS
d. Collaborating with another law enforcement agency in the deployment or other use of military equipment within the territorial jurisdiction of the governing body. e. Using any new or existing military equipment for a purpose, in a manner, or by a person not previously approved by the governing body pursuant to general order. f. Soliciting or responding to a proposal for, or entering into an agreement with, any other person or entity to seek funds for, apply to receive, acquire, use, or collaborate in the use of, military equipment.

2. In seeking the approval of the governing body (Cloverdale City Council), CPD shall submit a proposed military equipment use policy, or subsequent amendments, to the City Council and the public via the law enforcement agency's internet website at least 30 days prior to any public hearing concerning the military equipment at issue. The City Council shall only approve the proposed military equipment use policy if it is determined that the military equipment use policy will safeguard the public’s welfare, safety, civil rights, and civil liberties.

C. MILITARY EQUIPMENT USE CONSIDERATIONS

1. Military equipment shall only acquired and authorized by CPD if the governing body determines:
a. The military equipment is necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety. b. The military equipmentis reasonably cost-effective compared to available alternatives that can achieve the same objective of officer and civilian safety. c. Prior military equipment use complied with the military equipment use policy that was in effect at the time, or if prior uses did not comply with the accompanying military

2. Military equipment shall only be used by a CPD employee only after applicable training, including any course required by the Commission on Peace Officer Standards and Training, has been completed unless exigent circumstances arise.

D. MILITARY EQUIPMENT REPORTING CONSIDERATIONS
CPD shall submit an annual military equipment report to the City Council that addresses each type of military equipment possessed by CPD.

1. CPD shall also make each annual military equipment report publicly available on its internet website for as long as the military equipment is available for use.

2. The annual military equipment report shall, at a minimum, include the following information for the immediately preceding calendar year for each type of military equipment:
a. A summary of how the military equipment was used and the purpose of its use. b. A summary of any complaints or concerns received concerning the military equipment.
c. The results of any internal audits, any information about violations of the military equipment use policy, and any actions taken in response. d. The total annual cost for each type of military equipment, including acquisition, personnel, training, transportation, maintenance, storage, upgrade, and other ongoing 95 708.1-GO
CLOVERDALE POLICE DEPARTMENT: GENERAL ORDERS
costs, and from what source funds will be provided for the military equipment in the calendar year following submission of the annual military equipment report. e. The quantity possessed for each type of military equipment. f. If CPD intends to acquire additional military equipment in the next year, the quantity sought for each type of military equipment.
i. Within 30 days of submitting and publicly releasing an annual military equipment report, CPD shall hold at least one well-publicized and conveniently located community engagement meeting, at which the general public may discuss and ask questions regarding the annual military equipment report and CPD's funding, acquisition, or use of military equipment.

E. CATALOGING OF MILITARY USE EQUIPMENT
All military use equipment kept and maintained by the Cloverdale Police Department shall be cataloged in a way that addresses each of the following requirements:

1. The manufacturer's description of the equipment.

2. The capabilities of the equipment.

3. The purposes and authorized uses for which the Department proposes to use the equipment.

4. The expected lifespan of the equipment.

5. The fiscal impact of the equipment, both initially and for ongoing maintenance.

6. The quantity of the equipment, whether maintained or sought.

F. COMPLIANCE

1. The Department Administrative Team (DAT) will ensure that all CPD members comply with this policy. The DAT will conduct an annual audit. The Chief of Police or designee will be notified of any policy violations and, if needed, the violation(s) will be referred to the Internal Affairs Division and handled in accordance with the Lexipol Policy titled-(Internal Affairs Investigations). All instances of non-compliance will be reported to City Council via the annual military equipment report.

2. Any member of the public can register a question or concern regarding military use equipment by contacting CPD by email or by phone. A response to the question or concern shall be completed by CPD in a timely manner.

3. Any member of the public can submit a complaint to any member of CPD and in any form (i.e. in-person, telephone, email, etc.). Once the complaint is received, it should be routed to the Sergeants in accordance with Lexipol Policy titled-(Personnel Complaints).

G. FUNDING
CPD shall seek City Council approval for military equipment, including, but not limited to, applying for a grant, soliciting or accepting private, local, state, or federal funds, in-kind donations, or other donations or transfers.

1. CPD has the authority to apply for funding prior to obtaining City Council approval in the case of exigent circumstances. CPD shall obtain City Council approval as soon as practicable.

H. MILITARY USE EQUIPMENT
96 708.1-GO
CLOVERDALE POLICE DEPARTMENT: GENERAL ORDERS

1. Unmanned Aircraft System (UAS): An unmanned aircraft along with the associated equipment necessary to control it remotely.
a. Description, quantity, capabilities, and purchase cost of current UAS:
• DJI M210 with RTK, cost: $27,000 each, quantity: 1. UAS that has 32 minutes of flight time, in all-weather, rated IP43, has an IR camera, Zenmuse gimbal zoom camera, which includes picture/video recording capabilities in 4k. • DJI Parrot ANAFI, cost $0.00 (Came free with purchase of M210) quantity: 1.

UAS has a 25 min. flight time, good weather only, has a mounted camera on a 180 deg. Gimble, and is foldable for portability. Works off smartphone app and is limited in capabilities. This UAS can take pictures and video which includes a digital zoom.
b. Purpose
To be deployed when its view would assist officers or incident commanders with the following situations, which include, but are not limited to:
i. major collision investigations.
ii. Search for missing persons.
iii. natural disaster management.
iv. crime scene photography.
v. SWAT, tactical, or other public safety and life preservation missions. vi. In response to specific requests from local, state, or federal fire authorities for fire response and/or prevention.
c. Authorized Use
Only assigned operators who have completed the required training shall be permitted to operate or supervise the DJI Parrot/DJI Matric 210 RTK during approved missions. d. Expected Life Span
All UAS equipment, 5 years.
e. Fiscal Impact
Annual maintenance and battery replacement cost are approximately $500.00. f. Training
All Department UAS operators are licensed by the Federal Aviation Administration for UAS operation. In addition, each operator must attend a 40-hour department training and ongoing quarterly training.

g. Legal and Procedural Rules
Use is established under FAA Regulation 14 CFR Part 107 and the City of Cloverdale Lexipol UAS policy. It is the policy of the CPD to utilize UAS only for official law enforcement purposes and in a manner that respects the privacy of our community, pursuant to State and Federal law.
97 708.1-GO
CLOVERDALE POLICE DEPARTMENT: GENERAL ORDERS

2. Chemical Agent and Smoke Canisters: 37MM Launchers are utilized by CPD personnel as a less-lethal tool that contains chemical agents that are released when deployed. a. Description, quantity, capabilities, and purchase cost i. PENN ARMS, 37MM SINGLE SHOT LAUNCHER, #L137-1, Barrel: 6061-T6 Aluminum, Type III Hard Coat Anodized Frame/Fire Control Group: Steel Foregrip & Trigger Grip: Super Tough (ST) Glass Filled Nylon Resin cost: $1000, quantity: 1.

The 37MM Single Launcher is a tactical single-shot launcher that features a fixed stock with iron sights.
b. Purpose; Limit the escalation of conflict where employment of lethal force is prohibited c. Authorized use Situations: This device is not authorized for use (personnel is not trained to deploy the equipment.)

3. Less Lethal Shotgun: Less Lethal Shotgun is used to deploy the less-lethal 12-gauge SuperSock Beanbag Round (personnel is not trained to deploy this equipment). a. Description, quantity, capabilities, and purchase cost i. REMINGTON 870 LESS LETHAL SHOTGUN, cost: $946, quantity: 3. The Remington 870 Less Lethal Shotgun is used to deploy the less-lethal 12-gauge Super-Sock Beanbag Round up to a distance of 75 feet. The range of the weapon system helps to maintain space between officers and a suspect reducing the immediacy of the threat, which is a principle of De-escalation. ii. 12-GAUGE SUPER-SOCK BEANBAG ROUND-Model 2581, cost: $5, quantity: 16. A less lethal 2.4-inch 12-gauge shotgun round firing a ballistic fiber bag filled with 40 grams of lead shot at a velocity of 270-290 feet per second (FPS). CTS Super-Sock rounds are discharged from a dedicated 12-gauge shotgun that is distinguishable by an orange buttstock and foregrip. This round provides accurate and effective performance when fired from the approved distance of not fewer than five (5) feet. The maximum effective range of this munition is up to 75 feet from the target. The Model 2581 Super-Sock is in its deployed state immediately upon exiting the barrel. It does not require a minimum range to "unfold" or "stabilize." The SuperSock is an aerodynamic projectile. However, accuracy is relative to the shotgun, barrel length, environmental conditions, and the operator. The Super-Sock is very accurate. However, effectiveness depends on many variables, such as distance, clothing, stature, and the point where the projectile impacts. b. Purpose
To limit the escalation of conflict where employment of lethal force is prohibited or undesirable.
c. Authorized Use
Situations for the use of the less-lethal weapon systems may include, but are not limited to:
i. Self-destructive, dangerous and/or combative individuals. 98 708.1-GO
CLOVERDALE POLICE DEPARTMENT: GENERAL ORDERS
ii. Circumstances where a tactical advantage can be obtained iii. Potentially vicious animals.
iv. Training exercises or approved demonstrations.
d. Lifespan
Remington 870 Less Lethal Shotgun- 25 years.

Super Sock Round- No listed expiration date.
e. Fiscal Impact
Annual maintenance is approximately $50 for each shotgun. f. Training
All officers are trained in the 12 gauge less-lethal shotgun as a less-lethal option by inservice training. g. Legal and Procedural Rules
Use is established under the Lexipol Policy. It is the policy of the CPD to utilize the lesslethal shotgun only for official law enforcement purposes and pursuant to State and Federal law, including those regarding the use of force.

4. Rifles: Guns that are fired from shoulder level, having a long spirally grooved barrel intended to make bullets spin and thereby have greater accuracy over a long distance. a. Description, quantity, capabilities, and purchase cost

i. BUSHMASTER .223 CALIBER RIFLE, MODEL XM15-E25, cost:
$1000, quantity: 6. The BUSHMASTER with 16" Barrel, AR-15, is an entrylevel AR-15 style rifle. The magazine holds 30 rounds of .223 ammunition and the rifle has a non-collapsible stock. This rifle is primarily used in an overwatch capacity to protect the community during large events. ii. BUSHMASTER .223 CALIBER RIFLE, MODEL 90831 cost: $1000, quantity: 6. A highly accurate and durable rifle that includes a 16" barrel length and 30 round magazine. This rifle is primarily used in an overwatch capacity to protect the community during large events.
iii. COLT ARMS .223 CALIBER RIFLE, AR-15 SP1, cost $1000, quantity 2.

The COLT ARMS AR-15 with a 16" barrel is an entry-level rifle. The magazine holds 30 rounds of .223 ammunition and the rifle has a noncollapsible stock. This rifle is primarily used in an overwatch capacity to protect the community during large events.
b. Purpose
To be used as a precision weapon to address a threat with more precision and/or greater distances than a handgun, if present and feasible.
99 708.1-GO
CLOVERDALE POLICE DEPARTMENT: GENERAL ORDERS
c. Authorized Use
Only members that are POST certified are authorized to use a rifle. d. Lifespan
BUSHMASTER XM15-E25.223 rifle- 15 years.

BUSHMASTER 90831 .223 rifle- 15 years.

COLT ARMS AR-15 .223 rifle, 15 years.
e. Fiscal Impact
Annual maintenance is approximately $50 for each rifle.

f. Training
Prior to using a rifle, officers must be certified by POST instructors in the operation of the rifle. Additionally, all members that operate any rifle are required to pass a range qualification two times a year.
g. Legal and Procedural Rules
Use is established under Lexipol policy. It is the policy of the CPD to utilize rifles only for official law enforcement purposes and pursuant to State and Federal law regarding the use of force.

I. MAINTENANCE OF MILITARY USE SUPPLY LEVELS
When stocks of military equipment have reached significantly low levels or have been exhausted, the Department may order up to 10% of stock in a calendar year without city council approval to maintain essential availability for the Department's needs. 5049749.1
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Policy
708
Cloverdale Police Department
Cloverdale PD Policy Manual
Copyright Lexipol, LLC 2022/01/18, All Rights Reserved.

Published with permission by Cloverdale Police Department ***DRAFT*** Military Equipment - 1 Military Equipment
708.1 PURPOSE AND SCOPE
The purpose of this policy is to provide guidelines for the approval, acquisition, and reporting requirements of military equipment (Government Code § 7070; Government Code § 7071; Government Code § 7072).
708.1.1 DEFINITIONS
Definitions related to this policy include (Government Code § 7070):

Governing body – The elected or appointed body that oversees the Department.

Military equipment – Includes but is not limited to the following:
• Unmanned, remotely piloted, powered aerial or ground vehicles. • Mine-resistant ambush-protected (MRAP) vehicles or armored personnel carriers. • High mobility multipurpose wheeled vehicles (HMMWV), two-and-one-half-ton trucks, five-ton trucks, or wheeled vehicles that have a breaching or entry apparatus attached. • Tracked armored vehicles that provide ballistic protection to their occupants. • Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units. • Weaponized aircraft, vessels, or vehicles of any kind. • Battering rams, slugs, and breaching apparatuses that are explosive in nature. This does not include a handheld, one-person ram.
• Firearms and ammunition of_.50 caliber or greater, excluding standard-issue shotguns and standard-issue shotgun ammunition.
• Specialized firearms and ammunition of less than_.50 caliber, including firearms and accessories identified as assault weapons in Penal Code § 30510 and Penal Code § 30515, with the exception of standard-issue handguns.
• Any firearm or firearm accessory that is designed to launch explosive projectiles. • Noise-flash diversionary devices and explosive breaching tools. • Munitions containing tear gas or OC, excluding standard, service-issued handheld pepper spray.
• TASER® Shockwave, microwave weapons, water cannons, and long-range acoustic devices (LRADs).
• Kinetic energy weapons and munitions.
• Any other equipment as determined by a governing body or a state agency to require additional oversight.
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Cloverdale Police Department
Cloverdale PD Policy Manual
Military Equipment
Copyright Lexipol, LLC 2022/01/18, All Rights Reserved.

Published with permission by Cloverdale Police Department ***DRAFT*** Military Equipment - 2 708.2 POLICY
It is the policy of the Cloverdale Police Department that members of this department comply with the provisions of Government Code § 7071 with respect to military equipment. 708.3 MILITARY EQUIPMENT COORDINATOR
The Chief of Police should designate a member of this department to act as the military equipment coordinator. The responsibilities of the military equipment coordinator include but are not limited to:
(a) Acting as liaison to the governing body for matters related to the requirements of this policy.
(b) Identifying department equipment that qualifies as military equipment in the current possession of the Department, or the equipment the Department intends to acquire that requires approval by the governing body.
(c) Conducting an inventory of all military equipment at least annually. (d) Collaborating with any allied agency that may use military equipment within the jurisdiction of Cloverdale Police Department (Government Code § 7071). (e) Preparing for, scheduling, and coordinating the annual community engagement meeting to include:

1. Publicizing the details of the meeting.

2. Preparing for public questions regarding the department’s funding, acquisition, and use of equipment.
(f) Preparing the annual military equipment report for submission to the Chief of Police and ensuring that the report is made available on the department website (Government Code § 7072).
(g) Establishing the procedure for a person to register a complaint or concern, or how that person may submit a question about the use of a type of military equipment, and how the Department will respond in a timely manner.
708.4 MILITARY EQUIPMENT INVENTORY
The following constitutes a list of qualifying equipment for the Department:
[Insert attachment here]
708.5 APPROVAL
The Chief of Police or the authorized designee shall obtain approval from the governing body by way of an ordinance adopting the military equipment policy. As part of the approval process, the Chief of Police or the authorized designee shall ensure the proposed military equipment policy is submitted to the governing body and is available on the department website at least 30 days prior to any public hearing concerning the military equipment at issue (Government Code § 7071). The military equipment policy must be approved by the governing body prior to engaging in any of the following (Government Code § 7071):
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Cloverdale Police Department
Cloverdale PD Policy Manual
Military Equipment
Copyright Lexipol, LLC 2022/01/18, All Rights Reserved.

Published with permission by Cloverdale Police Department ***DRAFT*** Military Equipment - 3 (a) Requesting military equipment made available pursuant to 10 USC § 2576a. (b) Seeking funds for military equipment, including but not limited to applying for a grant, soliciting or accepting private, local, state, or federal funds, in-kind donations, or other donations or transfers.
(c) Acquiring military equipment either permanently or temporarily, including by borrowing or leasing.
(d) Collaborating with another law enforcement agency in the deployment or other use of military equipment within the jurisdiction of this department. (e) Using any new or existing military equipment for a purpose, in a manner, or by a person not previously approved by the governing body.
(f) Soliciting or responding to a proposal for, or entering into an agreement with, any other person or entity to seek funds for, apply to receive, acquire, use, or collaborate in the use of military equipment.
(g) Acquiring military equipment through any means not provided above. 708.6 COORDINATION WITH OTHER JURISDICTIONS
Military equipment should not be used by any other law enforcement agency or member in this jurisdiction unless the military equipment is approved for use in accordance with this policy. 708.7 ANNUAL REPORT
Upon approval of a military equipment policy, the Chief of Police or the authorized designee should submit a military equipment report to the governing body for each type of military equipment approved within one year of approval, and annually thereafter for as long as the military equipment is available for use (Government Code § 7072).

The Chief of Police or the authorized designee should also make each annual military equipment report publicly available on the department website for as long as the military equipment is available for use. The report shall include all information required by Government Code § 7072 for the preceding calendar year for each type of military equipment in department inventory. 708.8 COMMUNITY ENGAGEMENT
Within 30 days of submitting and publicly releasing the annual report, the Department shall hold at least one well-publicized and conveniently located community engagement meeting, at which the Department should discuss the report and respond to public questions regarding the funding, acquisition, or use of military equipment.
103
City Council/Successor Agency
Agenda Item Summary Agenda Item:

Meeting Date:

E.4
April 26, 2023
Agenda Section:

Consent
Staff Contact:

Kevin Thompson, Assistant City Manager/Comm. Dev. Director Agenda Item Title:

Reappointment of William Wagy to the Planning Commission as a regular member with a term expiration of April 26, 2027.
________________________________________________________________________________________ Recommended Council Action(s):

By motion, approve Mayor Lands proposed reappointment William Wagy as a regular member of the Planning Commission for a term to expire on April 26, 2027. ________________________________________________________________________________________ Background/Summary:

Mayor Lands is proposing the reappointment of commissioner William Wagy to a regular member position on the Cloverdale Planning Commission. Mr. Wagy has completed a 4-year term that ended April 10, 2023.

Based on Mr. Wagy’s respective backgrounds, qualifications, and previous experience on the Planning Commission Mayor Lands believes he is a good fit to continue his role on the Planning Commission. If approved, Mr. Wagy term will end April 26, 2027.

With the previous appointments of Alternate Commissioners Cadle and Carni, the Planning Commission is fully appointed. With the appointment of the Alternate Commissioner Cari, Alternate Commission Spingler became a regular member with a four-year term. According to Cloverdale Municipal Code (CMC) Section

2.36.010, the Planning commission shall consist of five regular members, not officials of the city, to be appointed by the Mayor with the approval of the City Council. Additionally, Section 2.36.060 of the Municipal Code states that in addition to the five regular members, the mayor, with the approval of the City Council, shall appoint two resident alternate commissioners for a term of two years, who shall have all of the powers and duties of a regular commissioner except his or her right to vote shall be allowed and have legal effect only when seated as an acting commissioner in the absence of one of the regular commissioners. The position of acting commissioner shall be rotated between the alternate commissioners. Pursuant to Cloverdale Municipal Code Section 2.36.020, an alternate member’s terms shall be two years.

Table 1 – City of Cloverdale Planning Commission Current Membership Name of
Commissioner
Membership Date Appointed Term
Expires
Status
Chad Asay Regular July 8, 2020 July 30, 2024 Active
Eric Sanders Regular July 8, 2020 July 30, 2024 Active
William Wagy Regular April 26, 2023
(If reappointed)
April 26, 2027
(If reappointed)
Seeking
Reappointment
Sandra Hoevertsz Regular December 11,
2019
October 9, 2023 Active
Melissa Spingler Regular October 26, 2022 October 26, 2026 Active Cory Cadle Alternate July 27, 2022 July 27, 2024 Active Craig Carni Alternate October 26, 2022 October 26, 2024 Active ________________________________________________________________________________________ 104
City Council/Successor Agency Agenda Item Summary
Meeting Date: April 26, 2023
Item No. E.4

Alternative Options:

1. Provide additional direction to Staff.
________________________________________________________________________________________ Subcommittee Recommendation:

N/A
________________________________________________________________________________________ Budget/Financial Impact:

N/A
________________________________________________________________________________________ Attachments:

1. William Wagy’s Application
105
106
107
108
109
City Council/Successor Agency
Agenda Item Summary Agenda Item: E.5
Meeting Date: April 26, 2023
Agenda Section:

Consent
Staff Contact:

Kevin Thompson, Assistant City Manager / Comm. Dev. Dir.

Hector Galvan, Parks Superintendent
Agenda Item Title: Master Agreement for Recreation Instructors _______________________________________________________________________________________ Recommended Council Action(s):

Adopt a Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale approving a Master Instructor Agreement for use in hiring recreation instructors and authorizing the City Manager to execute said agreement in a form approved by the City Attorney.” ________________________________________________________________________________________ Background/Summary:

A long-term goal for the Parks and Recreation Department is to establish a recreation program. A recreation program could offer classes like yoga, basketball camps, pickleball lessons, and art classes among others. The attached Master Instructor Agreement (“Agreement”) is proposed for hiring instructors to conduct recreation classes. The general terms of the agreement include scope work, insurance, fingerprinting requirements, and other requirements. At this time, the city has one instructor ready to begin offering pickleball lessons at the newly constructed courts at Furber Park. If approved, the attached agreement will be used to hire Greg Weskel for pickleball lessons. The agreement will be used in the future as new instructors are hired.

Staff has been actively meeting determining what steps are needed to create a recreation program. The FY 2022/23 Parks budget has $9,000 allocated toward establishments of a recreation program. Procurement and implementation of a software system for tracking reservations and payment, and identifying locations for events is a next step in the process of establishing a park and recreation program. While this program is in its initial stages, staff will continue pursuing it, and will report back to council as progress is made. The attached agreement is a necessary step toward obtaining recreation class/program instructors. _______________________________________________________________________________________ Options:

1. Reject the Resolution; or

2. Provide alternative direction
________________________________________________________________________________________ Subcommittee Recommendation:

The Planning & Sustainability Subcommittee recommended bringing the Master Instructor Agreement forward to Council.
________________________________________________________________________________________ Budget/Financial Impact:

Potential revenue source.
________________________________________________________________________________________ Attachments:

1. Resolution

2. Agreement
110

CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. –2023

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE APPROVING A MASTER INSTRUCTOR

AGREEMENT FOR USE IN HIRING RECREATION INSTRUCTORS AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID AGREEMENT IN A FORM APPROVED BY THE CITY ATTORNEY.

WHEREAS, the Cloverdale Parks and Recreation Department is endeavoring to establish a recreation program to provide the citizens of the Cloverdale with recreation opportunities, and WHEREAS, the City Council allocated $9,000 in the FY 2022-23 budget to provide seed funding to assistance in the creation of a recreation program; and
WHEREAS, Greg Weskel a professional pickleball instructor has approached to the City inquiring about providing pickleball lessons at Furber Park; and
WHEREAS, in order to hire recreation instructors, a Master Instructor Agreement is required incorporated herein as Exhibit “A” in a recreation agreement; and
NOW, THEREFORE, BE IT RESOLVED that the Cloverdale City Council approves the Master Instructor Agreement for hiring recreation instructors and authorizing the City Manager to execute said agreement in a form approved by the City Attorney for future instructor hiring.

NOW, THEREFORE, BE IT further RESOLVED that the Cloverdale City Council approves the Master Instructor Agreement with Greg Weskel for pickleball instruction and authorizing the City Manager to execute said agreement in a form approved by the City Attorney.

The foregoing Resolution No. 00-2023 was duly introduced and adopted by the City Council of the City of Cloverdale at its regular meeting held on the 26th day of April by the following roll call vote:

Ayes: Mayor and Mayor Bagby
Noes:

Absent:

Abstaining: e
APPROVED: ATTEST:
______________________________ ____________________________________ Todd Lands, Mayor Mike Maloney, City Clerk
Exhibit A – Master Recreation Agreement
111
1 CITY OF CLOVERDALE

MASTER INSTRUCTOR AGREEMENT
WITH
Instructor
FOR
Descriptive Title of Agreement
Contract #

THIS MASTER INSTRUCTOR AGREEMENT (“Agreement”) is entered into and effective as of __________________, (“Effective Date”), by and between the City of Cloverdale, a municipal corporation (“City”) and NAME OF INSTRUCTOR (“Instructor”) (collectively, the “Parties”).

WHEREAS, the Parties enter into this Agreement for the purpose of Instructor providing instructional products and/or services to City under the terms and conditions set forth herein.

THEREFORE, in consideration of the mutual covenants contained in this Agreement, the Parties agree as follows:

1. Products and/or Services. Instructor shall provide the products and/or services generally described in the Scope of Services and Schedule, or Instructor’s Bid as appropriate, attached hereto as Exhibit A and incorporated herein, and more specifically described in individual Task Orders to be attached to Exhibit A (collectively, the “Services”). The first such Task Order shall be identified as Exhibit A-1 and subsequent Task Orders shall be identified and appended accordingly.

The prices will be in effect throughout the Term of this Agreement and may not be modified except by an amendment of the Agreement in accordance with its terms.

The City will have no obligation to pay the Instructor unless and until the City issues a Purchase Order Number, the Instructor provides the products and/or services required, and the Instructor submits an invoice to the City in accordance with this Agreement.

Services shall not include transporting any participants, or the use of a motor vehicle.

2. Compensation.

A. City will / will not pay Instructor for the instructional products and/or services described in Exhibit A that are actually provided in accordance with this Agreement. To be eligible for payment, Instructor’s invoices must be submitted not more often than bi-monthly to City and list the 112
2 instructional products and/or services provided/performed and the amounts to be paid according to this Agreement.

B. The total compensation for the full performance by Instructor under a particular Task Order of this Agreement shall not exceed the amount stated therein, and in no case shall the cumulative total of all Task Orders under this Agreement exceed $25,000, said amount being referred to as the “not to exceed” amount. Instructor shall submit detailed monthly or bimonthly invoices for each Task Order reflecting all services performed during the preceding month and including a revised schedule for performance and additional documentation requested by City, as applicable.

C. Instructor shall be compensated for instructional products and/or services in addition to those described in Exhibit A, only if Instructor and City execute a written amendment to this Agreement describing the additional instructional products and/or services to be provided and the compensation to be paid for such products and/or services.

D. Instructor shall not be paid any compensation until Instructor has complied with the City's Business Registration Ordinance, as more fully described under Section 16 of this Agreement, below.

3. Term. The term of this Agreement commences on the Effective Date and terminates on exp date , (add if extensions are an option) with the option of (alpha number) (No. of years) year extension unless sooner terminated in accordance with Section 4, below.

4. Termination. City may terminate this Agreement without cause by giving at least ten (10) days’ written notice to the Instructor specifying the termination date.

Upon receipt of such notice, the Instructor may continue to provide instructional products and/or services in accordance with this Agreement through the date of termination. City shall pay Instructor for all instructional products and/or services actually provided in accordance with this Agreement through the date of termination.

City may immediately terminate or suspend this Agreement for cause. Cause for immediate termination or suspension shall include, but not be limited to, any breach of this Agreement by Instructor or Instructor’s bankruptcy or insolvency.

Upon receipt of notice of termination or suspension for cause, Instructor shall immediately stop all work in progress under this Agreement. In the event of early termination of this Agreement by City, Instructor shall be entitled to payment for all products provided and/or services performed to the date of termination to the extent such products and/or services were provided to the satisfaction of City in accordance with the terms and conditions of this Agreement. 113
3 5. Instructor’s Representation as Independent Contractor. City and the Instructor agree that the Instructor will provide instructional products and/or services pursuant to this Agreement as an independent contractor and not as an employee or agent of City. Persons employed or utilized by Instructor in the performance of this Agreement will not be employees or agents of the City. This Agreement shall not be construed as an agreement for employment.

6. Facilities and Equipment. Instructor shall, at its sole cost and expense, furnish all facilities and equipment that may be required for furnishing products and/or services pursuant to this Agreement. City shall furnish to Instructor no facilities or equipment, unless the City otherwise agrees in writing to provide the same as outlined in Exhibit A.

7. Licenses, Permits, Etc. Instructor shall, at Instructor’s sole cost and expense, keep in effect and require its sub-instructors, if any, to keep in effect at all times during the term of this Agreement any licenses, permits or other such approvals which are legally required for providing instructional products and/or services.

8. Instruction for Minor/Elder.

A. Mandated Reporting. If any person under the age of 18 years (“Minor”) or 65 years or older (“Elder”) participates in classes/activities, then Instructor is deemed to be a “Mandated Reporter” pursuant to the California Child Abuse and Neglect Reporting Act (Penal Code §§ 11164-11174.3) (“CANRA”) with regard to Minors or pursuant to the Elder Abuse and Dependent Adult Civil Protection Act (Welfare & Institution Code, §§ 15600 et seq.) (“EADACPA”) with regard to Elders. Concurrently with the execution of this Agreement and pursuant to Penal Code section 11166.5 and Welfare & Institutions Code section 15659, Instructor has been provided with a copy of Penal Code sections 11165.7, 11166, and 11167 and Welfare & Institutions Code section 15630, and has executed, an Acknowledgement of Mandated Requirements (Minor) and Acknowledgement of Mandated Requirements (Elder), which acknowledgement shall be maintained by the City during the term of this Agreement.

B. Fingerprint Requirements. If class/program is open to Minors or Elders, Instructor and any employees, subcontractors, volunteers, and agents of Instructor (collectively, “Instructor Group”), agrees to fulfill all fingerprint/background checks prior to the first class. The fingerprinting process shall be directed by City and the expense shall be paid by Instructor. Instructor Group is not eligible to work until the clearance is received from the Department of Justice and Instructor Group has been notified by a Parks and Recreation representative that they may commence work.
114
4 9. Time. Instructor shall devote such time to the provision of instructional products and/or the performance of the services as may be reasonably necessary for satisfactory performance of Instructor’s obligations pursuant to this Agreement.

10. Conflict of Interest. Instructor represents that it presently has no interest, and covenants that it shall not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with its performance under this Agreement. Instructor further covenants that, in the performance of this Agreement, it shall not employ any sub-instructor or person having such a conflict of interest. Instructor represents that no one who has or will have any financial interest under the Agreement is an officer or employee of City. If such conflict of interest arises during this Agreement or any extension, Instructor will immediately advise City and City may, at its sole discretion, immediately terminate this Agreement. If City determines that the Instructor must file a Form 700 Statement of Economic Interests, as required by the City's Conflict of Interest Code, Instructor shall do so in a timely manner as required by City.

11. Instructor No Agent. Except as City may specify in writing, Instructor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Instructor shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.

12. Standard of Performance. Instructor shall provide instructional products and/or services in the manner and according to the standards observed by a competent practitioner of the business in which Instructor is engaged in the geographical area in which Instructor operates and will perform as required by this Agreement in a substantial, first-class manner.

13. Assignment/Transfer. Instructor shall make no assignment or transfer in whole or in part of this Agreement without the prior written consent of City.

14. Sub-Instructors. Instructor shall directly provide all instructional products and/or services and shall not subcontract any portion of performance under this Agreement without the prior written consent of City. Any such sub-instructors shall be required to comply, to the full extent applicable, with the terms and conditions of this Agreement. Upon execution of this Agreement, Instructor shall furnish a separate schedule of names and addresses of sub-instructors, if any, and shall notify City if changes in sub-instructors occur.

15. Internal Revenue Service Form W-9. City may determine that Instructor must file an Internal Revenue Service Form W-9, Request for Taxpayer Identification Number and Certification, as required by City to comply with regulations of the United States Department of the Treasury. If such is the case, the Administrative Services Department shall provide the Instructor with the required form.

Instructor shall complete and file the form with City before any payment under this Agreement is rendered.
115
5 16. Business License. Instructor and/or its Instructor Group may be required to file a Business License Application.

17. Compliance With All Laws. Instructor and Instructor Group, if any, shall fully comply with all applicable local, state and federal rules, laws, regulations and ordinances pertaining to performance required hereunder, including the Americans with Disabilities Act and any copyright, patent or trademark law. To the extent that any other government agency or entity provides compensation for any instructional products and/or services under this Agreement, Instructor shall comply with all rules and regulations applicable to such fiscal assistance.

Instructor’s failure to comply with any law(s) or regulations(s) applicable to the performance under this Agreement shall constitute a breach of contract.

18. Discrimination. During the performance of this Agreement, Instructor shall not discriminate against any employee of the Instructor or applicant for employment because of race, religion, creed, color, national origin, ancestry, gender, sexual orientation, age or physical or mental disability in violation of any applicable law.

19. Notice. Except as otherwise specified in this Agreement, all notices to be sent pursuant to this Agreement shall be made in writing and sent to the Parties at their respective addresses specified below or to such other address as a Party may designate by written notice delivered to the other Party in accordance with this Article. All such notices shall be sent by: (1) certified or registered mail, return receipt requested, in which case notice shall be deemed delivered on receipt if delivery is confirmed by a return receipt, or (2) facsimile transmission, in which case notice shall be deemed delivered upon transmittal, provided that (a) a duplicate copy of the notice is promptly delivered by first-class or certified mail or by overnight delivery, or (b) a transmission report is generated reflecting the accurate transmission thereof. Any notice given by facsimile shall be considered to have been received on the next business day if it is received after 5:00 p.m. recipient’s time or on a non-business day.

City: Project Manager Name
City of Cloverdale
P.O. Box 100
Cloverdale, California 95492-0100
(707) 838-Phone extension
Instructor: Instructor Contact Name
Company Name
Mailing Address
Mailing City, State, Zip
Phone #
Email Address
116
6 20. Ownership of Documents. All reports and other related enrollment and registration documents prepared by the Instructor for the City, or prepared by the City for the Instructor, pursuant to this Agreement shall be and remain the property of the City. Except as may be otherwise required by law, Instructor shall not disclose reports or other documents pertaining to enrollment or registration provided pursuant to this Agreement without the prior written consent of the City.

21. Indemnification. To the full extent allowed by law, Instructor shall indemnify, defend with counsel acceptable to City, and hold harmless City and its officers, officials, employees, agents and volunteers from and against any and all liability, loss, damage, claims, suits, actions, arbitrations proceedings, administrative proceedings, regulatory proceedings, civil penalties and fines, expenses and costs (including, without limitation, attorney's fees and costs and fees of litigation) (collectively, "Liability") of every nature, whether actual, alleged or threatened, arising out of or in connection with Instructor 's performance under this Agreement or its failure to comply with any of its obligations contained in this Agreement, except such Liability caused by the sole negligence or willful misconduct of City.

The Instructor's obligation to defend and indemnify shall not be excused because of the Instructor’s inability to evaluate Liability or because the Instructor evaluates Liability and determines that the Instructor is not liable to the claimant.

The Instructor must respond within thirty (30) days to the tender of any claim for defense and indemnity by City, unless this time has been extended by City. If the Instructor fails to accept or reject a tender of defense and indemnity within thirty (30) days, in addition to any other remedy authorized by law, so much of the money due the Instructor under and by virtue of this Agreement as shall reasonably be considered necessary by City, may be retained by City until disposition has been made of the claim or suit for damages, or until the Instructor accepts or rejects the tender of defense, whichever occurs first.

With respect to third party claims against the Instructor, the Instructor waives any and all rights of any type to express or implied indemnity against the Indemnitees.

If any term of portion of this section is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, said section shall be interpreted to allow the broadest indemnity permitted by law.

22. Insurance. Instructor shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Instructor, Instructor’s agents, representatives and employees.

A. Scope and Limits
117
7 i. General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

Policy to contain or be endorsed to contain coverage for The City, its officers, officials, employees and volunteers, as respects:
a. Additional insured liability arising out of work or
operations as performed by or on behalf of the Instructor. b. Primary insurance: Any insurance or self-insurance
maintained by the City, its officers, officials, employees or volunteers shall be in excess of the Instructor’s insurance and shall not contribute with it.
ii. Workers’ Compensation: statutory limit; Employer’s Liability:
$1,000,000 per accident for bodily injury or disease. If no employees are utilized, the Instructor shall sign a declaration as described in California Health and Safety Code Section 19825. a. A Waiver of Subrogation shall be provided, agreeing to waive all rights of subrogation against the City for injuries to employees of the Insured resulting from work for the City or use of the City’s premises or facilities.

B. Verification of Coverage. Instructor shall furnish the City with original certificates and amendatory endorsements effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time.

Insurer: Insurer Contact Name
Company Name
Mailing Address
Mailing City, State, Zip
Phone #
Email Address
C. Instructor Group. Instructor shall include Instructor Group as insureds under its policies or shall furnish separate certificates and endorsements 118
8 for Instructor Group. All coverages for Instructor Group shall be subject to all of the requirements stated herein.

23. Amendment. This Agreement may be amended only by a written instrument executed by both Parties.

24. Construction. This Agreement is the product of negotiation and compromise on the part of both Parties and that the Parties agree that, notwithstanding Civil Code Section 1654, any uncertainty in the Agreement shall not be construed against the drafter of the Agreement.

25. Governing Law; Venue. This Agreement shall be enforced and interpreted under the laws of the State of California and the City of Cloverdale. Any action arising from or brought in connection with this Agreement shall be venued in a court of competent jurisdiction in the County of Sonoma, State of California.

26. Non-Waiver. City’s failure to enforce any provision of this Agreement or the waiver thereof in a particular instance shall not be construed as a general waiver of any part of such provision. The provision shall remain in full force and effect.

27. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.

28. No Third Party Beneficiaries. The Parties do not intend to create, and nothing in this Agreement shall be construed to create, any benefit or right in any third party.

29. Mediation. The Parties agree to make a good faith attempt to resolve any dispute arising out of this Agreement through mediation prior to commencing litigation.

The Parties shall mutually agree upon the mediator and shall divide the costs of mediation equally.

30. Headings. The headings used in this Agreement are for convenience only and are not intended to affect the interpretation or construction of any provisions herein.

31. Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating Liability between City and Instructor shall survive the termination of this Agreement.

32. Entire Agreement. This Agreement, including the exhibits attached hereto and incorporated herein, constitutes the entire agreement between the Parties with respect to the instructional products and/or services hereunder, and supersedes all prior agreements or understandings, oral or written, between the Parties in this regard.
119
9 IN WITNESS WHEREOF, the Parties hereto have executed this document as of the day, month and year first above written.

Instructor City of Cloverdale
Greg Weksel David Kelley
Pickleball Instructor City Manager
Recommended for Approval:

Hector Galvan
Parks Superintendent
Attest:

Mike Maloney
City Clerk
Approved As to Form:

Jose M. Sanchez
City Attorney
120
10 EXHIBIT A
INSTRUCTOR’S TRAINING PRODUCTS AND/OR SERVICES, SCHEDULE,

AND PRICING
121

CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. XX-2023
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE AMENDING THE FY 2022-23 BUDGET AND

AUTHORIZING THE CITY MANAGER TO EXECUTE A PURCHASE ORDER WITH ROSS RECREATION EQUIPMENT IN AN AMOUNT UP TO THE AUTHORIZED PROJECT BUDGET OF $45,811 FOR THE PURCHASE OF SEVENTEEN PARK

BENCHES AND TWO TRASH CANS
WHEREAS, the City Plaza benches are in need of replacement after many years of service; and WHEREAS, the City has received a request for additional trash receptacles that include recycling; and WHEREAS, Ross Recreation Equipment provided a quote to supply 17 benches and 2 trash receptacles in the amount of $41,704 attached hereto as Exhibit A; and
WHEREAS, Ross Recreation Equipment provides equipment that meet City Standards; and WHEREAS, the estimated cost to complete the two purchases total is $45,811 including 10% contingency; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Cloverdale hereby

1.Approve amending the Fiscal Year 2022-23 budget in the amount of $45,811 as shown on Exhibit B

2.Approves a purchase order with Ross Recreation Equipment and authorizes the City Manager to execute said purchase order.

The foregoing Resolution No. XX-2023 was duly introduced and adopted by the City Council of the City of Cloverdale at its regular meeting held on the 26th day of April 2023 by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

APPROVED ATTEST:
___________________ _______________________
Todd Lands, Mayor Michael Maloney, City Clerk
Attachments
Exhibit A – Ross Recreation Purchase Order Quote
Exhibit B – Budget Amendment
122
700 Asti Rd.

Cloverdale, California 95425
United States
Ship To
Ship To Name City of Cloverdale
Est Lead Time 12-16 weeks
Quote Exp Date 4/14/2023
Quote Date 4/3/2023
Quote Number 00040821
Quote Name Cloverdale Plaza & Blvd Benches
Opportunity Name Cloverdale Plaza Benches
124 N. Cloverdale Blvd.

Cloverdale, California 95425
United States
Bill To
Bill To Name City of Cloverdale
100 Brush Creek Road, Suite 206, Santa Rosa, California 95404 p 855.892.3240 • rossrec.com • Contractors License #520752 • DIR #1000003500 • TaxID #68-0103540 Email [email protected]
Prepared By Rebecca Whitten
Signature ______________________________________
Name ________________________________________
Title __________________________________________
Date _________________________________________

PRIVATE HAULER FREIGHT
Thank you for the opportunity to quote your upcoming project. PLEASE NOTE: Quote does not include installation, offload, payment and performance bonds, engineering calculations, security, storage, permits, inspection or safety surfacing, unless otherwise noted. Unless noted, freight costs are based on semi-truck access and do not include a lift-gate.

Deposits may be required before an order can be placed depending on customer credit terms. Your purchase is subject to the terms and conditions of this quote. Approval of this quote agrees to those terms.

If ordering materials after the quoted expiration date, please contact your sales representative for current pricing.

Sales tax will be based on the current rate at the time of shipping, not the order date. Customer will be expected to cover these, or any changes, to sales taxes.

Total $35,704.09
Freight Amount $3,370.00
Labor Amount $0.00
Tax Amount $2,533.09
Materials Amount $29,801.00
Credit Terms Net 30 On Materials Shipment
Tax Rate 8.5000%
County/ City Tax Sonoma County
Quantity Product Product Description Sales
Price Total Price

11.00 58-60 Dumor 58-60
6' Cast Bench, Steel Seat, 2 arms, **choose powder coat color______________ $1,596.00 $17,556.00

6.00 92-60
Dumor 92-60-2AR
6' Backless Cast Bench, Steel Seat, 2 arms *choose powder coat color______________
$1,693.00 $10,158.00

1.00 Vendor Discount Dumor Quantity Discount (if quantity changes, discount will no longer apply) -$278.00 -$278.00

11.00 PLAQUE INSERT
M
2 x 10 Plaque Insert Only, For Metal Bench (does not include plaque) $215.00 $2,365.00 Total Quote Amounts
Notes to Customer
123
700 Asti Rd.

Cloverdale, California 95425
United States
Ship To
Ship To Name City of Cloverdale
Est Lead Time 12-16 weeks
Quote Exp Date 4/14/2023
Quote Date 4/3/2023
Quote Number 00040821
Quote Name Cloverdale Plaza & Blvd Benches
Opportunity Name Cloverdale Plaza Benches
124 N. Cloverdale Blvd.

Cloverdale, California 95425
United States
Bill To
Bill To Name City of Cloverdale
100 Brush Creek Road, Suite 206, Santa Rosa, California 95404 p 855.892.3240 • rossrec.com • Contractors License #520752 • DIR #1000003500 • TaxID #68-0103540 Email [email protected]
Prepared By Rebecca Whitten
124
Hi Hector,
Model 437-40SH-0001 has (2) 20 gal liners inside. Trash on one side and recycling on the other side. It costs $2542.00 plus tax and freight.

Best Regards,
Rebecca
Rebecca Whitten
Inside Sales Associate
Ross Recreation
p: 707.538.3800
[email protected]
www.rossrec.com
125
126
127
Budget Amendment Form

REVENUES AND OTHER FINANCING SOURCES
Fund Dept Amendment
Amount
100 00.999 45,811
REVENUE TOTAL 45,811

EXPENDITURES AND OTHER FINANCING USES
Fund Dept Amendment
Amount
502 00.999 6,600
508 00.000 39,211
100 40.401 45,811
EXPENDITURE TOTAL 91,622

PURPOSE
impact fees
Date Date
Date Entered by Date
Prepared By
Kevin Thompson
Department Head Finance Director
Date Prepared
April 17, 2023
Account Description Account No.

Parks
GF Transfer In
Account No.
39999.000
Thoroughfare Transfer Out
Requesting Department
Account Description
City Manager
Parks Small Tools & Equipment
Parks & Rec Transfer Out
43120.000
49999.000
49999.000
Amend budget for park benches and trash cans paid by thoroughfare and park & rec X:\Agenda Development\COUNCIL\2023 REPORTS\4-26-2023\Consent\6 Bench Budget Amendment\Attachment 3 - Parks Budget Amendment Form 128
City Council
Agenda Item Summary
Agenda Item:

Meeting Date:

E.6
April 26, 2023
Agenda Section
Consent
Staff Contact
Kevin Thompson, Assistant City Manager / Comm. Dev. Dir Hector Galvan, Parks Superintendent
Agenda Item Title:

Amend the Fiscal Year 2022-23 budget to include funds for the purchase of new park benches for the City Plaza and trash receptacles.
________________________________________________________________________________________ Recommended Council Action(s):

Adopt a Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale amending the FY 2022-23 Budget and authorizing the city manager to execute a contract and any change orders with Ross Recreation Equipment in an amount up to the authorized project budget of $45,811 for the purchase of the seventeen park benches and two trash cans.”
Summary/Background:

The benches in the Downtown Plaza are approximately 20 years old and are proposed to be replaced with new updated metal benches. Staff received requests for the installation of two new trash receptacles by local business owners. The Public Works Subcommittee directed staff to seek quotes for the purchase of park benches and trash receptacles.

The attached resolution authorizes the City Manager to sign a purchase order to purchase 17 new benches (11 with backs and 6 backless) and 2 new trash receptacles. The benches with backs will be equipped with a plaque insert that will allow for the sale of future commemorative plaques that could potentially offset some of the expense.

Staff obtained a quote Ross Recreation Equipment for purchase of new park/street furnishings. The cost of the new furnishings are as follows:

Benches $35,704.09 (includes tax and freight)
Trash Cans $6,000 (includes tax and freight)
Sub Total $41,704
10% Contingency $4,107
Total $45,811
Alternative Options:

1. Reject Resolution;

2. Provide alternative direction to staff.

Budget/Financial Impact:

The project will be funded by General Fund Parks (100-40-401-43120-000) by transfers from both the Streets and Thoroughfare Impact fee ($6,600) and Parks Impact fee ($39,211). The proposed budget amendment will reduce Streets and Thoroughfare Impact fee to $406,500 and the Parks Impact fee to $595,100.

Subcommittee Recommendation:

Bring forward budget amendment.

Attachments:

1. Resolution

2. Quote from Ross Recreation Equipment

3. Budget Amendment Form
129
City Council/Successor Agency
Agenda Item Summary Agenda Item:

Meeting Date:

E.7
April 26, 2023
Agenda Section:

Consent
Staff Contact:

Kevin Thompson, Assistant City Manager/ Comm. Dev.

Agenda Item Title:

Resolution amending the budget to transfer FY 21/22 budgeted funding to FY 22/23 budget to cover expenses related to the Housing Element Update.
________________________________________________________________________________________ Recommended Council Action(s):

Adopt a Resolution Entitled a “Resolution of the City Council of the City of Cloverdale approving a Budget Amendment reallocating $42,000 from the FY21/22 budget to the FY 22/23 to complete the housing element consultant services”
_____________________________________________ _________________________________________ Background/Summary:

The City Manager in August of 2022 approved a Professional Services Agreement with 4 Leaf to complete the Housing Element update in an amount not to exceed $89,067. Staff budgeted $105,000 over the span of two budgets FY21/22 and FY 22/23. In FY 21/22 a total of $63,000 was spent on the Housing Element consultants.

The attached resolution amends the FY 22/23 budget relocating the remaining funds to the FY 22/23 budget to cover the remaining costs to complete the Housing Element. The project is not over budget and is funded by $85,000 in State grants.
______________________________________________________________________________________ Alternative Options:

1. Reject the proposed resolution that approves a budget amendment to cover a contract with 4-Leaf Consulting for the Housing Element services.

2. Request modifications to the amendment and continue the matter to a future Regular Council Meeting.
________________________________________________________________________________________ Subcommittee Recommendation:

Not reviewed.
________________________________________________________________________________________ Budget/Financial Impact:

The cost of the Housing Element will be recovered through two state grants totaling $85,000 leaving a $4,067 General Fund expenditure.
________________________________________________________________________________________ Attachments:

1. Resolution

2. Exhibit A - Budget Amendment Form
130

CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. XX-2023

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE APPROVING A BUDGET AMENDMENT REALLOCATING OF $42,000 FROM THE FY21/22 BUDGET TO THE FY 22/23 TO

COMPLETE THE HOUSING ELEMENT CONSULTANT SERVICES
WHEREAS, on October 13, 2021, the City Council adopted Resolution 087-2021 authorizing the City Manager to enter into an agreement with 4Leaf Inc to complete the Housing Element Update in an amount not to exceed $89,067; and
WHEREAS, the FY 21/22 Budget (100-50-502-42135) included $95,000 to fund the Housing Element Update; and
WHEREAS, the FY 22/23 Budget (100-50-502-42135) included $10,000 to fund the Housing Element Update; for a total of $105,000; and
WHEREAS, the in FY 21/22 a total of $63,000 was expended on Housing Element expenses leaving $42,000 remaining; and
WHEREAS, the cost for the Housing Element is partly reimbursed through two state grants totaling $85,000; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Cloverdale hereby approves a budget amendment to the General Fund 100-50-502-42135 reallocating $42,000 for building department inspection and plan check services to be reimbursed through payment of building permits.

The foregoing Resolution was duly introduced and adopted by the City Council of the City of Cloverdale at its regular meeting held on the 26th day of April 2023 by the following roll call vote:

AYES: (0)
NOES: (0)
ABSTAIN: (0)
ABSENT: (0)
Approved: Attested:
____________________ _____________________
Todd Lands, Mayor Mike Maloney, City Clerk
Attachment:

Exhibit A - Budget Amendment Form
131
Budget Amendment Form

REVENUES AND OTHER FINANCING SOURCES
Fund Dept Amendment
Amount

REVENUE TOTAL -

EXPENDITURES AND OTHER FINANCING USES
Fund Dept Amendment
Amount
100 50-502 42,000
EXPENDITURE TOTAL 42,000

PURPOSE
Date Date
Date Entered by Date
42135-000
Reallocate $42,000 in expense from FY 21/22 to FY 22/23 City Manager
Department Head Finance Director
Date Prepared
April 18, 2023
Account Description Account No.

Community Development
Account No.

Professional Services
Requesting Department
Account Description
Prepared By
Susie Holmes
X:\Agenda Development\COUNCIL\2023 REPORTS\4-26-2023\Consent\7 Budget Amendment 4 leaf\Budget Amendment 132
City Council/Successor Agency
Agenda Item Summary Agenda Item: F.1
Meeting Date: April 26, 2023
Agenda Section:

Public Hearing
Staff Contact:

Kevin Thompson, Assistant City Manager / Comm. Dev. Dir.

Agenda Item Title: Consider Adoption of a Resolution Adopting an EIR Addendum for the 2023-2031 Housing Element Update and a Resolution Adopting the 2023-2031 Housing Element Update. ________________________________________________________________________________________ Recommended Council Action(s):

Adopt A Resolution Entitled, “Resolution of the City of Cloverdale city council adopting a CEQA addendum in connection with the 2023-2031 Housing Element and General Plan Amendment to update the Housing Element of the General Plan for the period of 2023-2031, affirmatively further fair housing, and comply with state housing element law.”
_______________________________________________________________________________________ Background/Background:

The Housing Element is one of the seven mandated elements of the General Plan, and the only element that must be updated on a set schedule, consistent with the establishment of Regional Housing Needs Allocations (RHNA), which are published at eight- year intervals. The City last updated its Housing Element in 2015 and this current update will cover the planning period from 2023 to 2031.

In the last few years, the Legislature has passed multiple housing bills that prescribe new requirements for Housing Elements and new “by-right” requirements for housing projects. By-right requirements primarily require cities to approve certain housing development projects compatible with local zoning rules. Some provisions of these laws reduce land use control for cities without a certified Housing Element. Staff’s goal for this Housing Element update is to meet the requirements established by the California Department of Housing and Community Development (HCD), preserve the City’s discretionary land use control to the maximum extent possible and bring forward meaningful local goals, policies and programs that support housing at all levels in Cloverdale.

On December 6, 2021, and May 11, 2022, the Planning Commission and City Council reviewed background data for the Housing Element update including the City’s Regional Housing Needs Allocation (RHNA), the inventory of potential housing sites and the results of community outreach to date. Highlights of these presentations include:
• Cloverdale’s RHNA for the 2023-2031 Housing Element is 335 units, which is an increase of 59% over the 5th Cycle RHNA; and
• The City has sufficient land zoned under existing conditions to accommodate the 6th Cycle RHNA with a substantial buffer, primarily with planned and approved projects. • Most goals, policies, and programs are continued from the 5th Cycle Housing Element, with revisions primarily reflecting changes in State law.

At this joint meeting, the City Council and Planning Commission also reviewed and provided direction on the proposed goals and programs included in the draft Housing Element. Incorporating this direction, staff and 133
City Council/Successor Agency Agenda Item Summary
Meeting Date:

Item No. F.1

the consultant team prepared the HCD Draft Housing Element, for a 30-day public review and then for a 90- day HCD review. The 30-day public review period started October 27, 2022, and extended to allow further public comment. Comments received during the public review period were incorporated and a revised Draft Housing Element was submitted to HCD on December 9, 2022, for its 90-day review period.

During its 90-day review period, HCD provided some initial comments and gave the City the opportunity to incorporate those edits and re-submit within the review period. The City incorporated these edits and put the revised document out for an additional 7-day public review period in early March. On March 9, 2023, HCD provided a letter of its findings to the City, which included a list of changes that needed to be incorporated; the HCD letter is included as Attachment 2. Subsequently, City staff and consultant incorporated these edits. The attached Draft Housing Element reflected the changes outlined by HCD in its letter. In addition, Exhibit D to the proposed Resolution approving the Housing Element Update (Attachment 1), outlines the City’s response to each finding in detail.

Project environmental review included an addendum to the City’s General Plan Environmental Impact Report (EIR), which was certified in 2015 when the General Plan was adopted. In accordance with the California Environmental Quality Act (CEQA) Section 15164(a), an Addendum to a previously certified EIR can be prepared when there are no changes to the conditions or new significant environmental effects, where the changes undertaken are not substantial, and where no new mitigation measures are needed. As there is no requirement to rezone parcels, and no other significantly new programs or impacts, the Addendum may be certified.

Public input was accepted and incorporated at each of the review points described above. In order to remain compliant with State Housing Element law, Cotati’s HCD-reviewed and revised Housing Element must have been adopted by the City Council no later than January 31, 2023; thus, the City is out of compliance along with most jurisdictions in the Bay Area; as of April 18, 2023, 84% of Bay Area jurisdictions were out of compliance.

The Planning Commission recommended the City Council adopt the Housing Element at a duly noticed public hearing held on April 4, 2023. At this time, City Council is being asked to review and adopt the Housing Element and attached EIR Addendum.

The revised Draft Housing Element (included as Exhibit A of Attachment 1) contains the following sections, as required by state law:

1. Introduction and Summary: Includes summaries of community involvement, population characteristics and trends, constraints to housing development, fair housing assessment and progress on programs in current Housing Element;

2. Housing Strategy: Goals, policies and programs demonstrating ability to meet housing needs;

3. Housing Sites: Identified sufficient sites zoned for housing to meet Regional Housing Needs Allocation (RHNA);

4. Technical Background Report & Appendices: Included in a separate document, this report provides in-depth data and analysis required to support the Housing Element policy document. 134
City Council/Successor Agency Agenda Item Summary
Meeting Date:

Item No. F.1

In the sections below, staff will provide a high-level overview of the public outreach conducted to date, as well as the Housing Strategy and Housing Sites sections included in the Housing Element.

Public Outreach: One of the many requirements for the Housing Element is the collection of data to help determine housing needs. This includes data about how many residents are overpaying for their housing, how many units are overcrowded, the costs of developing housing, and demographic information and trends. The bulk of the required housing and demographic data has been provided by the Association of Bay Area Governments (ABAG). In addition to this data, staff and consultants have collected local data in real time order to ensure that Cloverdale’s Housing Element truly addresses Cloverdale’s needs. Public outreach efforts are described and summarized below.
• Housing Element Update Website (https://www.cloverdale.net/458/Housing-Element-Update): The website provides introductory information to the Housing Element update process, a dedicated email address, links to information on past and upcoming community meetings, a project timeline, and community opinion surveys in Spanish and English.
• Community Opinion Surveys: Surveys were made available in English and Spanish and could be completed on cell phones, computers, or other internet-accessing devices. Surveys were promoted through the City’s social media channels, utility newsletter, email distribution lists, and door hangers that were placed in targeted locations where a higher proportion of underrepresented individuals reside (e.g., low-income households, people of color, seniors). • A kickoff workshop was held with the Planning Commission on December 7, 2021. The workshop was provided by staff from the subregional Napa Sonoma Collaborative, covered relevant changes in State law, and introduced the Housing Element process to the Commission and Cloverdale community. The meeting also included an opportunity for members of the public to speak. • The Planning Commission received a workshop on Wednesday, March 2, 2022, to review the "Big Questions” shaping the policy formation of the document. Informed by preliminary survey results, this workshop obtained feedback from the Planning Commission on housing sites and areas of emphasis for policies and programs. The meeting also included an opportunity for members of the public to speak.
• The City Council held a workshop on the Draft Housing Strategy on May 11, 2022. The Draft Housing Strategy workshop was the final workshop prior to the publication of the Draft Housing Element, and the Council’s opportunity to provide feedback prior to Housing Element adoption. The meeting also included an opportunity for members of the public to speak. • The Draft Housing Element was posted on the City’s Housing Element webpage for the 30-day public review period from October 27, 2022. The webpage included information about how to provide comments by email.
• On December 9, 2022, the Draft Housing Element was submitted to HCD for its 90-day review period.

The City’s webpage was updated to include the Draft Housing Element submitted to HCD and information about how to provide comments by email to the City and to HCD. • On March 2, 2023, City staff and the consultant team revised to incorporate comments from HCD and released the revised draft for a 7-day public comment period. The City’s webpage was updated to include the revised Draft Housing Element and information about how to provide comments by email to the City and to HCD.
135
City Council/Successor Agency Agenda Item Summary
Meeting Date:

Item No. F.1

• On April 4, 2023, the Planning Commission held a public hearing on the CEQA Addendum and draft Housing Element. At this meeting, the Planning Commission adopted Resolution No. 003-2023, recommending adoption of the 2023-2031 Housing Element Update and CEQA Addendum to the City Council.

A detailed discussion of the community engagement and outreach is included as “Appendix B – Community Engagement and Outreach” of the Housing Element’s Technical Background Report.

Housing Strategy: An in-depth discussion of the Housing Strategy, including goals, policies and program, can be found in Section 2 of the Draft Housing Element (Exhibit A of Attachment 1.) Below is a summary of the Housing Strategy. The Housing Element includes six goals and a number of policies and implementation programs, which will guide City actions over the 2023-2031 Housing Element cycle. The goals, policies, and programs are designed to address the existing and projected housing needs of the City of Cloverdale. The proposed Housing Element Goals are listed below and continue the direction set by the current Housing Element, with modifications made to address new State law:
• Goal H-1: Conserve and improve the existing housing stock to provide adequate, safe, and decent housing for all Cloverdale residents. (Continuing)
• Goal H-2: Provide housing for all economic segments of the community. (Continuing) • Goal H-3: Expand affordable housing opportunities for persons with special housing needs such as the elderly, disabled, large families, farmworkers, homeless persons, households with extremely low to moderate incomes, and first-time home buyers. (Continuing) • Goal H-4: Promote housing opportunities for all persons regardless of race, gender, age, sexual orientation, marital status, or national origin. (Continuing) • Goal H-5: Ensure public participation in the development of the Cit’s housing policies. (Continuing) • Goal H-6: Promote effective and efficient land use in meeting housing needs, including consideration of energy and natural resource conservation, and green building technologies. (Continuing) New programs are proposed in this Housing Element Update, which are designed to assist the City in complying with the full range of requirements for housing elements. Most of these new programs were reviewed by the Planning Commission in March 2022 and by the City Council in May 2022, who indicated support for included programs. Programs were revised following HCD’s response letter to the initial draft (Attachment 1, Exhibit D).

Housing Sites: An in-depth discussion of Housing Sites can be found starting in Section 3 of the Draft Housing Element (Attachment 1, Exhibit A.) Below is a summary of this information. The proposed sites included in the Housing Element demonstrate that the City has sufficient land available to meet its Regional Housing Needs Allocation (RHNA), which is a requirement of State law. The RHNA is the numerical foundation of all housing elements. Each agency’s RHNA is set through a process that is meant to identify and address housing needs for the state’s projected population, to improve the jobs - housing balance in communities, and to ensure the availability of housing affordable to all income groups. The City’s RHNA is set by the Association of Bay Area Governments (ABAG) and for 2023-2031
136
City Council/Successor Agency Agenda Item Summary
Meeting Date:

Item No. F.1

Cloverdale’s RHNA is 335 units, which is an increase of 59% over the 2015-2023 RHNA. Table 1 provides a breakdown of the City’s current RHNA by income category.

Table 1: Cloverdale Regional Housing Needs Allocation (RHNA), 2023-2031 Jurisdiction Very Low
Income (<50%
AMI)
Low Income (50-
80% AMI)
Moderate Income
(80-120% AMI)
Above Moderate
Income
(>120% AMI)
Total
Cloverdale 86 55 45 149 335
Source: ABAG Draft Regional Housing Needs Allocation Plan: San Francisco Bay Area, 2023-2031 The City is not required to construct the housing units included in its RHNA. It is instead required to demonstrate that it has adequate sites zoned at appropriate densities to accommodate the number of RHNA units in each income category. When a city lacks adequate available, vacant land for the development of its RHNA, it must either rezone adequate land at high enough densities to support affordable housing development or use other methods to identify where the units can go. These methods may include increasing allowable densities in certain land use categories; providing zoning overlays to allow housing on certain commercial parcels; allowing additional units within single-family neighborhoods; providing programs to encourage more, smaller units that are typically more affordable than larger units; or other creative solutions that address the City’s identified housing needs.

As part of preparing the Housing Element, staff and the consulting team identified housing sites in conjunction with preparation of the General Plan, developed a “pipeline” of housing projects that are planned to be developed in the next eight years, documented the affordability profile of planned projects, and conducted site specific outreach with owners whose property is included in the inventory. This work confirms that the City has sufficient land zoned for housing to accommodate its RHNA and will not be proposing any zoning changes in its Housing Element. While the City also has some strong, documented plans for affordable housing construction, additional policies and programs are necessary to ensure that that City could meet the required affordability at all levels. These new policies and programs are discussed above.

CONFORMANCE WITH CITY’S GENERAL PLAN: The current Housing Element adopted in 2015 will be rescinded and replaced with the draft Housing Element if approved by the City Council. The element is internally consistent with the remainder of the General Plan, assuming planned minor amendments are completed to the land use diagram. The Housing Element will not require additional changes to the General Plan, beyond minor text and formatting amendments.

Once the Housing Element is adopted, the above zoning ordinance updates will have the necessary policy support within the General Plan and no additional updates will be required. 137
City Council/Successor Agency Agenda Item Summary
Meeting Date:

Item No. F.1

STATE LAW - CA GOVERNMENT CODE TITLE 7, DIVISION 1, CHAPTER 3, ARTICLE 10.6 [65580 – 65589.11]:

To be in substantial compliance with State law, a Housing Element must contain all of the elements mandated by State Housing Element law. The table attached as Exhibit D to the proposed resolution adopting the Housing Element Update demonstrates that the City’s Housing Element contains each of the elements mandated by State law in response to HCD’s findings on the Initial Draft Housing Element sent on March 9, 2023 (Attachment 2).

D. CEQA
Pursuant to the California Environmental Quality Act (“CEQA”) an Addendum was completed. On the basis of the Addendum, City staff for the City of Cloverdale, acting as Lead Agency, determined that there was no substantial evidence that the project could have a significant effect on the environment; as result, City staff prepared a Negative Declaration for the project pursuant to CEQA.

E. Staff Recommendation
That the City Council consider the proposed amendment and by Resolution (Attachment 1) adopt the 2023-2031 Housing Element Update and adopt a CEQA Addendum in connection with the 2023- 2031 Housing Element update.

Options:

1. Reject the Resolution; or

2. Provide alternative direction to City staff.
________________________________________________________________________________________ Subcommittee Recommendation:

Bring forward for full Council consideration
_______________________________________________________________________________________ Budget/Financial Impact:

Majority of project paid for using grant funding.
________________________________________________________________________________________ Attachments

1. Resolution
a. Exhibit A: Adoption Draft Housing Element
b. Exhibit B: Cloverdale Housing Element CEQA Addendum
c. Exhibit C: 2009 General Plan EIR
d. Exhibit D: Response to HCD Findings

2. HCD Review Letter, dated March 9, 2023
138
139
1 Section I: Introduction & Summary ............................................................................................... 4

1.1 INTRODUCTION .......................................................................................................... 4

1.2 DEFINITION AND PURPOSE ......................................................................................... 4

1.3 CONSISTENCY WITH STATE LAWS AND GENERAL PLAN ............................................ 4

1.4 PUBLIC PARTICIPATION ............................................................................................... 5

1.5 ORGANIZATION OF THE HOUSING ELEMENT ............................................................. 6

1.6 DEFINITION OF TERMS ................................................................................................ 7

1.7 DATA SOURCES .......................................................................................................... 8

1.8 COMMUNITY PROFILE ................................................................................................. 9

1.9 CHANGING HOUSING NEEDS AND DEMOGRAPHICS ............................................... 11

1.9.1 Population Characteristics and Trends ......................................................................... 11

1.9.2 Household Incomes and Housing Affordability ........................................................... 13

1.9.3 Special Needs Populations ............................................................................................. 15

1.10 CHARACTERISTICS OF HOUSING STOCK ................................................................ 19

1.11 SUMMARY OF CONSTRAINTS ................................................................................. 23

1.12 SUMMARY OF FAIR HOUSING ANALYSIS ................................................................ 24 Historic Patterns of Exclusion ................................................................................................... 24 Ensuring Equitable Zoning Practices ...................................................................................... 25 Contributing Factors ................................................................................................................. 25

1.13 REGIONAL HOUSING NEEDS ALLOCATION ............................................................ 26

1.14 2015 CLOVERDALE HOUSING ELEMENT REVIEW .................................................... 28 Progress Implementing Programs .......................................................................................... 29

1.15 POLICY Changes in 2023 Housing Element .............................................................. 30 Section II: Housing Strategy ........................................................................................................ 45

2.1 Housing Programs ..................................................................................................... 45

2.2 Quantified Objectives ................................................................................................ 57 Section III: Housing Sites ............................................................................................................. 58

3.1 CONTEXT .................................................................................................................. 58

3.2 UNITS CREDITED TOWARD RHNA ............................................................................. 59

3.2.1 Accessory Dwelling Units................................................................................................ 59

3.2.2 Planned, Approved, and Pending Projects .................................................................. 60

3.3 HOUSING OPPORTUNITY SITES ................................................................................. 63

3.4 DEVELOPMENT TRENDS AND REALISTIC CAPACITY ANALYSIS ................................ 65

3.5 SUMMARY OF RHNA STRATEGY ................................................................................ 66

3.6 PROGRAMS TO ENSURE ADEQUATE SITES ............................................................... 68 140
2 3.7 FAIR HOUSING CONSIDERATIONS ............................................................................ 69

3.7.1 Integration and Segregation .......................................................................................... 69

3.7.2 Racially and Ethnically Concentrated Areas of Poverty ............................................... 69

3.7.3 Designated Opportunity Areas ...................................................................................... 69

3.7.4 Economic Displacement ................................................................................................. 69

3.8 INFRASTRUCTURE ..................................................................................................... 69

3.8.1 Water ................................................................................................................................. 69

3.8.2 Sewer ................................................................................................................................. 70

3.8.3 Solid Waste Disposal ....................................................................................................... 70

3.8.4 Electricity........................................................................................................................... 70

3.9 ENVIRONMENTAL CONSIDERATIONS ....................................................................... 71

3.9.1 Fire ..................................................................................................................................... 71

3.9.2 Flood ................................................................................................................................. 71

3.9.3 Earthquakes ...................................................................................................................... 73

3.10 CONCLUSION ......................................................................................................... 74

FIGURES
Figure 1: City of Cloverdale Location within Sonoma County .................................................... 11 Figure 2: Resident Employment by Occupation ........................................................................... 13 Figure 3: Household Size by Household Income Level ............................................................... 14 Figure 4: Cost Burden by Income Level ......................................................................................... 15 Figure 5: Disability by Type ............................................................................................................. 16 Figure 6: Household Size by Household Income Level ............................................................... 17 Figure 7: Households by Household Size ...................................................................................... 18 Figure 8: Housing Type Trends in Cloverdale, 2010-2020 .......................................................... 19 Figure 9: Housing by Type............................................................................................................... 20 Figure 10: Housing Tenure by Age ................................................................................................ 21 Figure 11: Occupancy Status........................................................................................................... 22 Figure 12: Median Home Values, 2001-2021 ................................................................................ 23 Figure 13: Map of Planned, Approved, and Pending Projects ................................................... 67 Figure 14: Map of Housing Opportunity Sites .............................................................................. 68 Figure 15: Cloverdale Flood Hazard Areas ................................................................................... 73 TABLES
Table 1: Income Limits for 2022 for Sonoma County ...................................................................... 7 Table 2: Trends in Racial/Ethnic Composition of Cloverdale, Sonoma County, and the State of California, 2010-2020 ....................................................................................................................... 12 Table 3: Cloverdale (Original Assigned) RHNA, 2023-2031 ....................................................... 27 Table 4: Cloverdale Revised RHNA Allocation, 2023-2031 ......................................................... 27 141
3 Table 5: Progress in Achieving 2015 Quantified Objectives by Income.................................... 29 Table 6: 2015-2023 Housing Element Program Implementation Status ................................... 32 Table 7: Summary of Quantified Objectives.................................................................................. 57 Table 8: Cloverdale’s Regional Housing Needs Allocation (RHNA) ........................................... 58 Table 9: Cloverdale RHNA Credits ................................................................................................. 59 Table 10: ADUs Permitted by Year in Cloverdale ......................................................................... 60 Table 11: Assumed Affordability for 6th Cycle ADUs ................................................................... 60 Table 12: Planned, Approved, and Pending Projects for RHNA Credit ..................................... 61 Table 13: Housing Site Capacity and RHNA .................................................................................. 64 Table 14: Realistic Capacity of Housing Sites ................................................................................ 64 Table 15: Examples of Existing and Pending Residential Development ................................... 66 142
4 Section I: Introduction & Summary

1.1 INTRODUCTION
This chapter of the Cloverdale General Plan presents goals, policies, programs, and supporting information related to the provision of housing for existing and future residents of the City of Cloverdale. The purpose of the Housing Element is twofold:

1. Present specific policies and actions for housing development to meet Cloverdale’s specific, identified housing needs; and

2. Meet regional standards and achieve State certification, pursuant to statutory requirements.

1.2 DEFINITION AND PURPOSE
The Housing Element of the General Plan is a detailed statement of the housing goals, policies, programs, and quantified objectives for the City. The Element is based on a comprehensive technical assessment of existing housing policies and programs; current and projected housing needs, especially related to low-income households and special needs populations; an analysis of market, environmental, governmental, and other factors which constrain housing production; an assessment of actions that the City can take to affirmatively further fair housing; an inventory of sites available for housing construction; and an assessment of new programs and policies that can enhance housing production in the City.

The purpose of the Housing Element is to guide decision-making by elected and appointed officials. Specifically, the Housing Element sets forth how the City will address the need for housing, especially by low- and moderate-income families, and special needs families and individuals. The Housing Element also provides housing-related data and information to the public.

1.3 CONSISTENCY WITH STATE LAWS AND GENERAL PLAN
State law requires that the General Plan include an integrated, consistent set of goals and policies. The City of Cloverdale’s General Plan contains elements relating to land use, circulation, housing, noise, conservation and open space, economic development, and safety.

The 2023 Housing Element provides goals, policies, and implementation measures that are consistent with all other elements of the General Plan; amendments to the City’s Land Use Element are planned immediately following adoption of the Housing Element. As the General Plan is amended in the future, the City will ensure the Housing Element remains consistent with the General Plan.

New State law requires that the Safety Element be updated to address climate adaptation upon revision of the Housing Element. The City will ensure compliance with this requirement by updating and adopting its Safety Element concurrent with the 2023 Housing Element. The City will provide a copy of the Housing Element to the water and sewer service providers and has 143
5 coordinated with these agencies regarding the State-mandated water and sewer service priority for affordable housing development (Government Code Section 65589.7).

Multiple statewide bills have been passed to address the inequitable distribution of pollution and associated health effects in low-income communities and communities of color. SB 535 requires the California Environmental Protection Agency (CalEPA) to define disadvantaged communities and SB 1000 requires local governments to identify those disadvantaged communities in their jurisdiction and address environmental justice in their general plans accordingly. As defined by SB 535, Cloverdale does not currently have any disadvantaged communities. However, every Cloverdale census tract is designated as Low Resource in the 2022 TCAC Opportunity Area maps, partially due to Environmental Scores. These neighborhoods will be analyzed and discussed as part of the Assessment of Fair Housing (Section 4.5).

1.4 PUBLIC PARTICIPATION
The 6th Cycle Housing Element Update was conducted during the COVID-19 global pandemic. Public outreach, which is the cornerstone of the preparation process, had to be adjusted to allow and encourage meaningful public participation and input without requiring community members to meet or gather in-person. Staff and consultants made use of multiple in-person and digital platforms to facilitate public input. In-person contact included door-todoor canvassing and tabling at the Cloverdale Citrus Fair. All public surveys and community events were presented bilingually to ensure that all residents had an opportunity to be heard.

A summary of community engagement is included in the Technical Background Report as Appendix A, and survey results are included as Appendix B.

In the process there was evidence of concern among the public that State requirements conflict with community values, creating conflict and tension. These issues were addressed by staff and consultants. Public participation opportunities are outlined in the list below:
 A Housing Needs & Opportunities Survey was circulated throughout the community.

Outreach to equitably promote this survey included a bilingual flyer with QR code, website short link, and email contact. These outreach materials were also included in the City Manager’s newsletter distributed citywide.
 1000 households were canvassed in census tracts with disproportionately lower access to opportunity. These neighborhoods included affordable housing developments, mobile home and trailer parks, and predominantly Latino communities with higher rates of rental housing compared to Cloverdale as a whole.  Staff tabled at the Cloverdale Citrus Fair (April 21-24, 2022), bilingually engaging with hundreds of current and potential future residents on housing issues in Cloverdale.

The survey flyer with QR code was shared alongside a survey available to take inperson on paper or on a tablet.  All public educators in Cloverdale Unified School District were solicited via email for feedback in the community survey. Educators shared insights into the housing needs of students and staff in a District with a majority of students learning English as a second language (ESL), foster youth, and free/reduced-price lunch eligible students. 144
6  Community workshops were held at the Planning Commission and City Council:
 December 7, 2021: Planning Commission kick-off workshop to provide the Commission and community with an overview of the Housing Element Update process.
 March 2, 2022: Planning Commission workshop to identify priorities for the Draft Housing Strategy.
 May 11, 2022: City Council workshop to receive and amend the Draft Housing Strategy.
 A webpage on the City of Cloverdale’s website provided information on the Housing Element process and upcoming meetings (https://www.cloverdale.net/458/HousingElement-Update).  Stakeholder interviews of local service providers were conducted to assess the needs of residents with special needs and in need of affordable housing.  A survey specifically targeted toward housing development professionals to analyze development constraints was distributed to local and regional housing developers building at all levels of affordability, real estate agents, and construction professionals.

1.5 ORGANIZATION OF THE HOUSING ELEMENT
The 2023 Housing Element is organized into four main sections:
 Section 1 introduces the overall Housing Element update effort, a summary of housing needs and constraints, a Fair Housing summary, and a review of the effectiveness of the 2023 Housing Element and the City’s progress in its implementation.  Section 2 sets forth the City’s Housing Strategy, which is comprised of the Goals, Policies, and Programs that it intends to implement over the next 8-year planning cycle. The City’s Quantified Objectives are also included in Section 2.  Section 3 presents a detailed Housing Site Inventory, including a discussion of the availability of services, and compares this inventory to the City’s projected housing needs.
 Section 4, the Technical Background Report, provides statutorily required data including an assessment of housing needs & programs, an analysis of nongovernmental and governmental constraints to affordable housing provision, a discussion of special needs populations, and an assessment of fair housing. Precertified housing and demographic data provided by the Association of Bay Area Governments (ABAG/MTC) is included here.

Given the detail and lengthy analysis in developing the Housing Element, the Technical Background Report also contains the following appendices:
 Appendix A. Summary of Community Engagement
 Appendix B. Housing Needs & Opportunities Survey Results  Appendix C. Sites Inventory
 Appendix D. ABAG/MTC Housing Needs Data Packet
145
7 1.6 DEFINITION OF TERMS
Throughout the Housing Element, a variety of technical terms related to income levels are used in describing and quantifying conditions and objectives. The definitions of these terms follow:

Above Moderate-Income Households – Households earning over 120 percent of the County Area Median Income (AMI), adjusted for household size.

Acutely Low-Income – Households earning not more than 15 percent of the County AMI, adjusted for household size.

Affordable Housing – Housing which costs no more than 30 percent of a low-, very low-, or extremely low-income household’s gross monthly income. For rental housing, the residents may pay up to 30 percent of gross income on rent plus tenant-paid utilities. For homeownership, residents can pay up to 30% on the combination of mortgage payments, taxes, insurance, and Homeowners' dues.

Area Median Income (AMI) – The income figure representing the middle point of Sonoma County household incomes. Fifty percent of households earn more than or equal to this figure and 50 percent earn less than or equal to this figure. The AMI varies according to the size of the household. For the year 2022, the AMI for a four-person household in County of Sonoma was $112,800.

Table 1: Income Limits for 2022 for Sonoma County
# of Persons in
Household
1 2 3 4 5 6 7 8
Sonoma
County
Area
Median
Income:
$112,800
Acutely
Low
11850 13500 15200 16900 18250 19600 20950 22300
Extremely
Low
25000 28550 32100 35650 38550 41400 44250 47100
Very Low
Income
41600 47550 53500 59400 64200 68950 73700 78450
Low
Income
66550 76050 85550 95050 102700 110300 117900 125500
Median
Income
78950 90250 101500 112800 121800 130850 139850 148900
Moderate
Income
94750 108300 121800 135350 146200 157000 167850 178650
Source: HCD, May 13, 2022, Memorandum - State Income Limits for 2022 Extremely Low-Income Households (ELI) – Households earning not more than 30 percent of the County AMI, adjusted for household size.
146
8 Federal Poverty Threshold – issued by the Census Bureau and varies by family size, number of children, elderly. There is no geographic variation. For 2021, the poverty threshold for a single person under age 65 was 14,097, for a three-family unit with two children, it was $21,831. (Note: this differs from the Federal Poverty Guidelines issued by Health & Human Services).

Low-Income Households – Households earning between 51 and 80 percent of the County AMI, adjusted for household size.

Missing Middle Housing – a range of house-scale buildings with multiple units compatible in scale and form with detached single-family homes. (Source: MissingMiddleHousing.com).

Moderate-Income Households – Households earning 81 to 120 percent of the County AMI, adjusted for household size.

Plexes – typically, a single structure that contains more than one dwelling unit. The units share common walls, and each typically has an outside entrance. Examples include duplex, triplex, quadruplex, etc.

Very Low-Income Households (VLI) – Households earning between 31 and 50 percent of the County AMI, adjusted for household size.

1.7 DATA SOURCES
The 2021 Housing Element Update makes full use of the pre-certified data package provided by the Association of Bay Area Governments (ABAG), which is contained in its entirety in the Section 4 Technical Background Report. In addition to the ABAG dataset, the following sources of data were used to help identify historic patterns of segregation, assess constraints to housing and the market conditions in Cloverdale; and to better identify specific housing needs:
 U.S. Census 2010 and 2020
 2015-2019 American Community Survey 5-Year Estimates
 U.S. Census Bureau, Longitudinal Employer-Household Dynamics, Workplace Area Characteristics (WAC) files (Jobs); Residence Area Characteristics (RAC) files (Employed Residents), 2010-2018
 U.S. Census Bureau, Longitudinal Employer-Household Dynamics, Workplace Area Characteristics (WAC) files (Jobs); Residence Area Characteristics (RAC) files (Employed Residents), 2010-2018
 U.S. Department of Agriculture, Census of Farmworkers; 2002, 2007, 2012, 2017  U.S. Bureau of Labor Statistics, Quarterly Census of Employment and Wages (QCEW), 2020 first-quarter industry employment
 U.S. Department of Housing and Urban Development (HUD), Consolidated Housing Affordability Strategy (CHAS), 2013-2017 release
 U.S. Department of Housing and Urban Development (HUD), Comprehensive Housing Affordability Strategy (CHAS) ACS tabulation, 2013-2017 release  U.S. Department of Housing and Urban Development, Section 202/811 Supportive Housing Programs, 2010 Program Fact Sheet
 U.S. Department of Education, National Center for Education Statistics, 2020 147
9  U.S. House of Representatives, US Code Low-Income Housing Preservation and Resident Homeownership, accessed January 1, 2022
 U.S. Department of Housing and Urban Development (HUD), Continuum of Care (CoC) Homeless Populations and Subpopulations Reports (2019)  California Tax Credit Allocation Committee, Opportunity Area Index, 2020, 2021  California Department of Finance, E-5 Population and Housing Estimates for Cities, Counties, and the State, 2020-2022
 California Employment Development Department, Local Area Unemployment Statistics (LAUS), Sub-county areas monthly updates, 2010-2021  County of Sonoma, Grand Jury Report, June 2022
 City of Cotati, Annual Progress Reports, 2015-2021
 UC Berkeley, Urban Displacement Project
 Redfin Housing Market Trends, May 2022
 U.S. Department of Agriculture, Census of Farmworkers; 2002, 2007, 2012, 2017  U.S. Bureau of Labor Statistics, Quarterly Census of Employment and Wages (QCEW), 2020 first-quarter industry employment
 U.S. Department of Housing and Urban Development (HUD), Consolidated Housing Affordability Strategy (CHAS), 2013-2017 release
 U.S. Department of Housing and Urban Development (HUD), Comprehensive Housing Affordability Strategy (CHAS) ACS tabulation, 2013-2017 release  U.S. Department of Housing and Urban Development, Section 202/811 Supportive Housing Programs, 2010 Program Fact Sheet
 U.S. Department of Education, National Center for Education Statistics, 2020  U.S. House of Representatives, US Code Low-Income Housing Preservation and Resident Homeownership, accessed January 1, 2022
 U.S. Department of Housing and Urban Development (HUD), Continuum of Care (CoC) Homeless Populations and Subpopulations Reports (2019)  California Tax Credit Allocation Committee, Opportunity Area Index, 2020, 2021  California Department of Finance, E-5 Population and Housing Estimates for Cities, Counties, and the State, 2020-2022
 California Employment Development Department, Local Area Unemployment Statistics (LAUS), Sub-county areas monthly updates, 2010-2021.  County of Sonoma, Grand Jury Report, June 2022
 City of Cloverdale, Annual Progress Reports, 2015-2021  UC Berkeley, Urban Displacement Project
 Redfin Housing Market Trends, May 2022

1.8 COMMUNITY PROFILE
The City of Cloverdale is located at the northern end of the picturesque Alexander Valley where the Mayacamas Mountains meet the Coast Range. The Russian River flows through the center of the Valley, and the developed portion of the City is located on the valley floor west of the Russian River and east of the Coast Range. Cloverdale is at the extreme north end of Sonoma County, located approximately 67 miles southeast of the town of Mendocino, 34 miles 148
10 northwest of Santa Rosa, and 25 miles south of Ukiah. Figure 1 shows the City's location relative to other cities, highways, geographical features, and Sonoma County boundaries.

Cloverdale bears a rich agricultural heritage. Thomas Gregory wrote in 1911: “Cloverdale appears as a winter bride in her orange blossoms and again as a rust-robed matron when the vineyard workers are calling blithely on the warm slopes. Cloverdale is the central market for wool, hops, and stock of the surrounding country, even from Mendocino and Lake counties.

Here in this mild climate grow oranges, lemons, and olives to a state of high perfection and the annual Citrus Fair held in Cloverdale is the chief agricultural feature of Sonoma County... it is on the mesa lands that the orange attains the perfection of its culture.”1 The City of Cloverdale has steadily annexed southward, limited by a voter-approved urban growth boundary (UGB). Despite geographic constraints with mountains to the west and river to the east, the City’s high development capacity comprises a balance of vacant urban lots and continuing greenfield development.
1 Thomas Gregory, History of Sonoma County, California, 1911 149
11 Figure 1: City of Cloverdale Location within Sonoma County Source: Wikimedia Commons

1.9 CHANGING HOUSING NEEDS AND DEMOGRAPHICS
As Cloverdale ages and demographics change, different housing needs have arisen, and new programs are needed to meet changing demands. This section explores the characteristics and housing needs of Cloverdale residents and helps to provide direction in updating the City’s Housing Element goals, policies, and programs. Comparisons between Cloverdale’s data and that of Sonoma County and the Association of Bay Area Governments (ABAG) region are also covered in this section.

1.9.1 Population Characteristics and Trends
Cloverdale’s population grew from 6,700 in 2000, to 8,996 in 2020. This represents a 34.2 percent growth rate over two decades, which is higher than the County and the surrounding ABAG region.
150
12 Age Composition
Cloverdale’s population is slightly younger than the region’s population. The share of the population under 18 years of age is 20.3%, which is higher than the County share of 19.3%.

Cloverdale's seniors (65 and above) make up 19.4% of the population, which is slightly lower than the County share of 20.7%.

Race and Ethnicity
The U.S. Census statistics include the race and ethnicity of a city's population. The most prevalent racial and ethnic categories are as shown in Table 2. The 2010 and 2020 population estimates show that Cloverdale’s Hispanic/Latino and multiracial communities are growing.

Additional discussion of Cloverdale’s racial and ethnic composition is included in Section 4.

Table 2: Trends in Racial/Ethnic Composition of Cloverdale, Sonoma County, and the State of California, 2010-2020
Cloverdale Sonoma County California
2010 2020 2010 2020 2010 2020
Hispanic or Latino 32.8% 38.6% 24.9% 28.9% 37.6% 39.4%
White (Non-Hispanic)
alone 62.5% 53.7% 66.1% 58.5% 40.1% 34.7%
Black or African American
alone 0.4% 0.6% 1.4% 1.5% 5.8% 5.4%
Native American alone 1.3% 1.0% 0.7% 0.6% 0.4% 0.4%
Asian alone 1.1% 1.0% 3.7% 4.5% 12.8% 15.1%
Native Hawaiian or Other
Pacific Islander alone 0.1% 0.2% 0.3% 0.3% 0.3% 0.3%
Some other race alone 0.1% 0.6% 0.2% 0.6% 0.2% 0.6%
Two or More Races 1.8% 4.3% 2.7% 5.0% 2.6% 4.1%
Source: U.S. Decennial Census 2010, 2020
Employment and Income
According to the 2019 American Community Survey, the City of Cloverdale has 4,039 residents in the workforce. The industries with the highest percentage of employees are Health & Educational Employees (35.4 percent of total, higher than the regional share), followed by Manufacturing, Wholesale & Transportation (16.7 percent of total). Cloverdale has half as many (12.8%) workers (14.8%) (25.8%) in financial & professional services compared to the region (25.8%) and double the workers (14%) in natural resources, construction, and maintenance compared to the region (7%).

The City is a net exporter of workers. With 1,849 jobs, Cloverdale has the lowest ratio of jobs to housing units among incorporated Sonoma County jurisdictions at 0.67 jobs per home. 151
13 However, the City leads the County with the highest ratio of low-wage jobs to affordable homes.2
Cloverdale strives to grow jobs to improve the local economy. Localized job growth will also help reduce vehicle miles traveled (VMT) now generated by the relative distance of Cloverdale from major employment centers. Stakeholders and community members have noted that an increase in remote work during the COVID-19 pandemic has created an opportunity for high wage earners from the inner Bay Area to relocate to a community once considered isolated.

Figure 2: Resident Employment by Occupation
Source: American Community Survey, 2015-2019

1.9.2 Household Incomes and Housing Affordability
Cloverdale’s median income was $80,896 in 2017, according to the American Community Survey. This is lower than the Sonoma County Area Median Income (AMI) of $86,173 during the same time period. There are a considerable number of Cloverdale households (1,320, or 2 State of Housing in Sonoma County, Generation Housing, 2022. https://generationhousing.org/wpcontent/uploads/2022/02/2022_Feb_SOH_Sonoma-County.pdf 152
14 41.7% with incomes at the “lower” level (80% of AMI or less). The 2017 distribution of incomes is shown in Figure 3.

Figure 3: Household Size by Household Income Level
Source: U.S. Dept. Housing & Urban Development, Comprehensive Housing Affordability Strategy, 2017 When housing prices are very high, many households must spend a larger share of their income on housing. Households are considered housing cost-burdened when their total housing costs exceed 30 percent of gross monthly income, and to be severely cost-burdened when their total housing costs exceed 50 percent of their gross monthly income. Households with very low and extremely low incomes are disproportionately burdened by housing costs.

Figure 4 below shows the number of cost-burdened and extremely cost burdened households by income level. In 2017, more than half of lower-income households were cost-burdened.

Very low-income households in Cloverdale face the direst need, with over 80 percent cost burdened. Stakeholder interviews indicate that cost burden leads to overcrowding, often in substandard conditions and particularly among agricultural workers. 153
15 Figure 4: Cost Burden by Income Level
Source: U.S. Dept. Housing & Urban Development, Comprehensive Housing Affordability Strategy, 2017

1.9.3 Special Needs Populations
Homeless
The Sonoma County Community Development Commission conducts annual point-in-time surveys of homeless populations. In 2022, 23 people were reportedly experiencing homelessness in Cloverdale, a decline from 80 people in 2018, 59 in 2019, and 33 in 2020.3 Wallace House, the primary homeless services provider, operates Cherry Creek Village, a permanent supportive housing development opened in 2022 with support from the City of Cloverdale’s Housing Fund.

Stakeholder feedback indicated that the relatively low rate of homelessness is not fully reflective of the precarity of housing security experienced by Cloverdale residents living on the margins of homelessness. The increasing cost burden on low-income households is placing more displacement pressure on these households. Measures are identified in this Housing Element to prioritize the preservation, protection, and construction of housing for extremely and very low-income households, and culturally competent code enforcement that affirmatively furthers fair housing.

Disabled
People with disabilities experience disproportionate rates of poverty and are the most likely to experience homelessness, cost burden or inability to afford housing. Studies show that persons with disabilities are more likely to experience discrimination when seeking housing compared to other protected classes. In California, 54% of the discrimination complaints received by the U.S. Department of Housing and Urban Development were related to disability status. 3 2022 Sonoma County Homeless Census Comprehensive Report, 2020 Sonoma County Homeless Census Comprehensive Report 154
16 Census data from the 2015-2019 American Community Survey indicates that 14 percent of Cloverdale residents are disabled: 6.24% of adults with an independent living disability, 2.26% with a self-care disability, 6.66% with an ambulatory disability, 1.39% with a vision disability,

4.58% with a cognitive disability, and 4.88% with a hearing disability. These numbers are not exclusive, as some residents have more than one disability.

The most commonly occurring disabilities among seniors 65 and older were ambulatory (20.75%) and hearing difficulty (11.4%). These needs can be addressed through housing strategies that include universal design in new single-family construction (e.g., an accessible ground floor bedroom and bathroom).

Figure 5: Disability by Type
Source: American Community Survey, 2015-2019
Elderly
Elderly persons often have fixed incomes and may have additional special needs related to access and care that may require physical improvements to their homes such as ramps, handrails, lower cupboards and counters, creation of a downstairs bedroom, or other modifications to enable them to remain in their homes. They may also need assistance in the form of a part-time or live-in caretaker.

According to the American Community Survey 2015-2019, about 19.4% of Cloverdale’s population is aged 65 and above, lower than the County share of 20.7%. However, 14.7% of the population is in the 55-64 age group, which is projected to increase the senior population through the Housing Element period.
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17 Large Households
Household size can be influenced by a lack of affordable housing options, an increase or decrease in family formations, families leaving an area, and cultural tradition of living with family members reaching retirement age.

In Cloverdale, the average household size of 2.51 is similar to the County (2.58). In Cloverdale, the most common household size is 2 people (33%), followed by 3-4 person (29%) and 1- person (25%) households, as seen in Figure 7. Households with five or more people make up less than 12% of the households. Compared to the Association of Bay Area Governments (ABAG) region, Cloverdale has a similar share of single-person households (both 25% and 5+ person households (12% vs. 11%).

Figure 6: Household Size by Household Income Level
Source: U.S. Dept. Housing & Urban Development, Comprehensive Housing Affordability Strategy, 2017 156
18 Figure 7: Households by Household Size
Source: American Community Survey, 2015-2019
Female-Headed Households
Single parent households, particularly female-headed households, generally have lowerincomes and higher living expenses, often making the search for affordable, decent, and safe housing more difficult. In addition to difficulties faced by these households in finding and maintaining affordable housing, these households also typically have additional special needs relating to access to day care/childcare, health care and other supportive services.

State law requires an analysis of female-headed households to ensure adequate childcare and job training resources are provided. Of Cloverdale’s 3,194 total households, 9.1%are femaleheaded; of those, 36.5% had children at home. All female-headed households in Cloverdale below the poverty line have 1-2 children at home; however, this amounts to only 1.9% of Cloverdale’s households.

Farmworkers
Farmworkers play a key role in the operation and delivery of the state’s food system. Despite this, farmworkers face a number of economic disadvantages compared to the national population as a whole. Farmworkers tend to have low incomes, higher risk of living in poverty, and limited access to safe, healthy, and affordable housing choices. In 2012, 75 percent of farmworkers worked alongside or lived with family members according to HCD. 157
19 The 2015-2019 ACS identified 341 Cloverdale residents employed in farming, fishing, and forestry occupations; this represents only 1.6 percent of the Cloverdale workforce. However, stakeholder interviews indicate that the greater Cloverdale community contains a higher proportion of agricultural workers than indicated within City limits, and that precarious and substandard housing are a standard occurrence particularly among Hispanic/Latino farmworkers and their families. Development of additional deed-restricted farmworker housing is approved to be completed in this Housing Element planning cycle.

1.10 CHARACTERISTICS OF HOUSING STOCK
Type
Cloverdale’s housing stock consists mostly of single-family units (77%), compared to 57% for the ABAG region. As shown in Figure 9, the city has a smaller proportion of multifamily units and a similar proportion of mobile homes compared to the region. Figure 8 shows the share of multifamily housing increased from 2010 to 2020.

Figure 8: Housing Type Trends in Cloverdale, 2010-2020
Source: California Department of Finance, E-5
158
20 Figure 9: Housing by Type
Source: American Community Survey, 2015-2019
Tenure
Housing security can depend heavily on housing tenure (i.e., whether homes are owned or rented). Cloverdale has a higher rate of owner-occupied homes (67%) compared to 56% for the ABAG region. The City’s housing stock consists of 3,194 occupied units, with 2,144 owneroccupied and 1,050 renter-occupied units.

The high cost of housing in the San Francisco Bay Area has made homeownership difficult for younger buyers, as indicated in Figure 10 below. The majority of Cloverdale households earning below 50% AMI are renters, and the majority of households earning above 50% AMI are owners.
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21 Figure 10: Housing Tenure by Age
Source: American Community Survey, 2015-2019
Age and Condition
The age of Cloverdale’s housing stock is consistent with trends of ABAG regional average.

While many homes date back to the late 1800s, most of the City’s housing was built in the boom of the 1980s to early 2000s.

Stakeholder interviews indicate that homes in greatest need of rehabilitation are concentrated east of Cloverdale Boulevard, in neighborhoods of older homes with more low-income renters and residents of color.

Overcrowding
The ACS definition of overcrowding is more than 1.0 occupants per room, where the number of rooms includes all except kitchens, bathrooms, and hallways. Severe overcrowding is defined as more than 1.5 occupants per room. By these definitions, there are 209 overcrowded households and 71 severely overcrowded households in Cloverdale.

The rate of overcrowding in Cloverdale (9%) is substantially higher than the County (5%) and the ABAG region (7%). In Cloverdale, rental units were more likely to be overcrowded and severely overcrowded than owner-occupied units.

The City of Cloverdale is keenly interested in increasing the development of accessory dwelling units to expand capacity for large households and extended families. The City will provide access to ADU/JADU resources and will continue limiting code enforcement of unpermitted 160
22 ADUs to those instances where they pose an imminent threat to public health and safety. (Program IP-4.1.4) The City will continue its program to allow two ADUs per parcel.

Vacancy
Vacancy trends in housing are analyzed using a “vacancy rate” which establishes the relationship between housing supply and demand. For example, if the demand for housing is greater than the available supply, then the vacancy rate is low, and the price of housing will most likely increase. Additionally, the vacancy rate indicates whether or not the City has an adequate housing supply to provide choice and mobility. A “vacancy” occurs for several reasons; a home may be listed for sale or being prepared for a rental tenant. Homes can also be held for seasonal or occasional use by their owners. HUD standards indicate that a vacancy rate of five percent is sufficient to provide choice and mobility.

Cloverdale’s vacancy rate is 1.4 percent, with 45 vacant units documented as vacant, all for recreational, seasonal, or occasional use. This low vacancy rate may indicate that residents are limited in their housing choices, and that it takes longer to find suitable housing. Cloverdale does not experience extensive loss of housing stock to short-term vacation rentals at the time of this report, especially when considering the vacancy rate around 10 percent in Healdsburg to the south and unincorporated Sonoma County.

Figure 11: Occupancy Status
Source: American Community Survey, 2015-2019
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23 Prices
While Cloverdale's median home price trends closely match those of the larger region, purchase prices are consistently lower than the region according to the 2001-2021 Zillow Home Value Index (Figure 12). In April 2022, the median home sale price in Cloverdale hit a new peak of $677,325. Over the last 20 years, Cloverdale has ranged between 55 percent to 75 percent of the ABAG regional median home sales price.

Despite steady increases in home prices in the past ten years, rents and wages have remained relatively consistent in the last decade; see Section 4.

Figure 12: Median Home Values, 2001-2021
Source: Zillow Home Value Index (ZHVI), 2001-2021
Preservation of Assisted Units at Risk of Conversion
There are no deed-restricted affordable housing developments within the City that are at risk of conversion to market-rate within the next ten years.

1.11 SUMMARY OF CONSTRAINTS
As discussed in Section 4, governmental and non-governmental constraints directly affect the production of housing in a City. Non-governmental constraints such as land costs and construction expenses can limit the development of affordable housing. Relevant nongovernmental constraints include environmental conditions (namely Very High Fire Hazard 162
24 Severity Zones, or VHFHSZ), the high costs of land and development, and community resistance.

Although financing is readily available for qualified homebuyers, home purchases can be difficult for lower and moderate-income buyers with limited down payments as lenders are hesitant to finance homebuyers that do not have the down payment or income required to cover minimum mortgage payments in a high-cost market. Homebuyers using conventional financing may also be competing with all-cash offers for homes. These non-governmental constraints affect the cost of development in Cloverdale and can serve as barriers to housing production and affordability.

In addition to non-governmental constraints, several policies and regulations at the Federal, State, and local levels affect housing production. Local governmental constraints such as processing requirements for development applications, design and development standards, density limitations, fees and exactions, and the time and uncertainty associated with obtaining permits can affect price and availability of housing. These governmental constraints are explored in Section 4.

1.12 SUMMARY OF FAIR HOUSING ANALYSIS
Assembly Bill 686 (Affirmatively Furthering Fair Housing, or AFFH) requires state and local agencies to take proactive measures to correct any housing inequalities related to race, national origin, color, ancestry, sex, marital status, disability, religion, or other protected characteristics. All Housing Elements due on or after January 1, 2021, must contain an Assessment of Fair Housing including an analysis of impediments to fair housing choice, or AI.

Agencies must ensure that their laws and programs affirmatively further fair housing, and that they take no actions that counter those goals.

Under State law, Affirmatively Furthering Fair Housing, means “taking meaningful actions, in addition to combatting discrimination, that overcome patterns of segregation and foster inclusive communities free from barriers that restrict access to opportunity based on protected characteristics.” Agencies must include in their Housing Elements a program that promotes fair housing opportunities while identifying areas of racial/ethnic concentration across the socioeconomic spectrum. In the context of a community’s housing needs, AFFH is not just about the number of housing units needed, but also about where the units are located and who has access to them.

AB 686 enacts new requirements for the Assessment of Fair Housing; this assessment is contained in Section 4 along with a zoning history of Cloverdale and allowed housing types.

Per HCD Guidance, the analysis assesses enforcement and outreach capacity, segregation and integration patterns, disparities in access to opportunity, disproportionate housing needs including displacement, and concentrated areas of poverty and affluence across racial/ethnic groups.

Historic Patterns of Exclusion
Single-family zoning is exclusionary when it occurs to the exclusion of other types of residential uses. While Cloverdale has a high proportion (77%) of single-family homes, it coexists with 163
25 multifamily zoning. AB 686 requires the City to adopt programs to overcome and reverse historic patterns of exclusion, and to identify locations for affordable housing through the AFFH lens.

An in-depth analysis including an Assessment of Fair Housing is included in Section 4. Section 2 includes specific policies, programs, and actions to be undertaken by the City to address these areas of concentration and to affirmatively further fair housing. Section 3 contains the housing sites location information and maps as part of the AB 686 requirement that jurisdictions identify sites throughout the community in a manner that is consistent with their duty to Affirmatively Further Fair Housing.

Ensuring Equitable Zoning Practices
The approach taken in the 2023 Housing Element to address past exclusionary zoning practices and to affirmatively further fair housing is three-fold. First, programs are included to ensure that all types of housing are well integrated into the community; secondly, the location of potential housing sites to meet Cloverdale’s lower-income RHNA is considered through an equity lens, not only by choosing locations in areas throughout the City but also by including programs to promote the development of missing middle housing, duplexes, triplexes, ADUs, and affordable JADUs in the City’s single-family residential neighborhoods. Finally, programs are included to ensure that Cloverdale’s highest-ranked contributing factors are addressed.

The Housing Element requires jurisdictions to zone for all types of housing, and programs are also included to allow staff-level approval of certain types of housing including low barrier navigation centers and permanent supportive housing in compliance with recent state laws.

Contributing Factors
Data compiled in the Assessment of Fair Housing and a Regional Fair Housing Analysis found potential challenges to fair housing and to equal access to affordable housing throughout the City, including the following:
 Concentrations of low- and moderate- income residents in lower resource areas;  Low rates of community participation;
 Sensitive communities vulnerable to displacement;
 Areas of high social vulnerability; and
 Lack of opportunity for all residents to obtain housing in high resource areas.

Contributing factors are the factors that create, contribute to, perpetuate, or increases the severity of fair housing issues. Based on local knowledge, including that of City staff and local nonprofits, the following were ranked as the highest priority contributing factors:
 Lack of Affordable units for Extended/Large Families;  Location of Housing Relative to Jobs and Opportunities;  Lack of Minority Representation on City Boards and Commissions; and  Lack of Public Investment in Low-resource Areas.
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26 Programs to address these contributing factors are described within the Assessment of Fair Housing in Section 4.5 and include the following:
 Neighborhood Revitalization (IP-1.1.2): Review and recommend projects in the City's Capital Improvement Program (CIP) that will maintain and improve the City’s older residential neighborhoods as well as projects that will facilitate opportunities for infill and transit-oriented housing.
 Infill Development (IP-2.1.2): The City will grant flexibility to encourage development on infill parcels.
 Flexible Parking Options (IP-2.3.1): The City will continue its shared parking program and will promote this program within the downtown commercial core to maximize the potential for mixed use development near jobs and other opportunities.  Accessory Dwelling Units (IP-2.2.1): The City will promote the development of ADUs, increasing housing stock in developed residential areas.  Funding Affordable Housing (IP-3.1.1): The City will assist developers of affordable housing developers in identifying funding sources intended for occupancy by household with special needs, including large households. The City will provide free pre-applications for developers of affordable housing.
 Equitable Representation (IP-5.1.1): The City will promote the involvement of minority populations and their representatives on City Boards, Committees, and Commissions related to housing, land use, and equity matters. At the time of new vacancies, the Cities will advertise the availability of these positions to minority communities through social media, connections with trusted community partners, and direct outreach where applicable.

Section 2 includes the specific policies and programs to reverse exclusionary zoning and to affirmatively further fair housing; Section 3 contains the housing sites location information and maps.

1.13 REGIONAL HOUSING NEEDS ALLOCATION
The Regional Housing Needs Allocation (RHNA) is a requirement of State housing law and is a determination of projected and existing housing needs for all jurisdictions in California. The Association of Bay Area Governments (ABAG) conducts the RHNA process every eight years.

Every jurisdiction must plan for its RHNA allocation in the Housing Element by ensuring enough sites with appropriate zoning to accommodate their RHNA. The goal is to ensure that local plans have enough appropriately zoned land to accommodate existing and projected housing needs for all income levels for the entire 8-year planning period. Jurisdictions are not expected to build the housing, but they must plan and zone for it.

The RHNA methodology applies several factors to further the objectives of State law and meet the goals of the Plan Bay Area 2050. After a RHNA total is calculated, a social equity adjustment is applied to determine the four income categories. The social equity adjustment is based on household income and access to resources. One of the five objectives of State housing law is to ensure that there is not an overconcentration of households by income group in comparison 165
27 to the county or regional average. To ensure that the RHNA methodology does not overburden low-income jurisdictions with more low-income households, a social equity adjustment is applied during the Income Group process. Higher income jurisdictions are required to plan for fewer market rate units and more affordable units, while lower income jurisdictions plan for more market rate units and fewer affordable units.

Cloverdale’s initial ABAG-assigned RHNA for the period between January 2023 – January 2031 was 278 units, divided between income groups as shown in Table 3.

Table 3: Cloverdale (Original Assigned) RHNA, 2023-2031 Jurisdiction
Very Low
Income
(<50% AMI)
Low Income
(50-80% AMI)
Moderate
Income
(80-120% AMI)
Above Moderate
Income
(>120% AMI)
Total
Cloverdale 74 43 45 116 278
Source: ABAG Final Regional Housing Needs Allocation Plan: San Francisco Bay Area, 2023-2031 In previous Housing Element cycles, RHNA responsibility for unincorporated land within a City’s Sphere of Influence (SOI) was assigned to the City, in anticipation of annexation. For the 6 th Cycle RHNA, responsibility for the unincorporated land within a City’s SOI was instead assigned to the unincorporated county. Under this methodology, the transfer of RHNA responsibility would take place between the City and County at the time of annexation. State law (Government Code Section 65584.07) allows for a City to accept some of a County's RHNA responsibility in the time period between the assignment of RHNA numbers and the statutory due date of the Housing Element. In 2022, Cloverdale and Sonoma County reached an agreement to transfer the RHNA responsibility associated with the Baumgardner and Bi Du’Khaale annexations, and an additional 57 units were added to Cloverdale’s initial assigned RHNA. These units are distributed across income categories as shown in Table 4 below, following the standards of State law (Government Code Section 65584,07(a)). The transfer increased the City’s Lower-Income RHNA by 24 units and its Moderate- and Above ModerateIncome RHNA by 33 units, as shown in Table 4. The RHNA transfer has been approved by ABAG [pending], pursuant to State law, and enables housing projects located within the City to receive funding from the unincorporated County’s housing fund (the County Fund for Housing, or CFH).

Table 4: Cloverdale Revised RHNA Allocation, 2023-2031
Very Low
Income
Low
Income
Moderate
Income
Above
Moderate
Income
Total
Cloverdale Original RHNA
Allocation 74 43 45 116 278
Transferred RHNA 12 12 0 33 57
Cloverdale Revised RHNA Allocation 86 55 45 149 335
While the RHNA is assigned based on the four income categories above, the law also requires that communities plan for the needs of extremely low-income households, defined as those 166
28 making less than 30 percent of the County AMI. The housing need for the extremely lowincome group is generally considered to be one-half of the very low-income need. Section 3 provides an analysis of the sites available to meet the City’s assigned RHNA, the Sites Inventory, and any constraints to development of the listed housing sites.

Since its entire RHNA can be accommodated on existing sites with appropriate zoning, Cloverdale has a “RHNA surplus” and the City does not need to rezone sites to meet its regional housing need. Section 3 provides an analysis of the RHNA surplus, the required sites information, and the housing sites inventory.

1.14 2015 CLOVERDALE HOUSING ELEMENT REVIEW
Cloverdale has a variety of programs which have been implemented in the previous Housing Element, some of which were successful. An evaluation of the City’s progress towards achieving the goals in these programs, including an analysis of what was projected and what was achieved, provides useful data for determining any new or revised policies and programs for this current Housing Element.

In the 2015-2023 Housing Element cycle, the City planned for increasing density of local housing supply, especially affordable housing, in the central core as well as maintenance and improvement of the existing housing stock. Implementation programs included:
 Continuing to facilitate the Sonoma County Housing Rehabilitation Program, Capital Improvement Program, and other City funds to maintain existing housing through rehabilitation loans, preservation projects and affordable housing partnerships;  Preserving the affordability of existing homes that were at risk of conversion to market-rate during the planning period through partnerships with Wallace House and Housing Land Trust of Sonoma County;
 Providing adequate sites at a range of densities to accommodate future housing needs through monitoring of residential land availability, provide discretionary review and flexibility for infill development, and review of development impact fees;  Remove governmental constraints that assist in the development of adequate housing to meet the needs of extremely low, very low, and moderate-income households and special needs households by continuing to update the inclusionary housing program requirements, eliminating impact fees to promote ADUs, disseminating public and private funding, and streamlining of permit requirements;  Promoting energy efficiency and natural resources conservation through the adoption of the California Green Building Standards Code and encouraging housing adjacent to public transit facilities;
 Promoting housing opportunities for all persons regardless of race, religion, sex, marital status, ancestry, national origin, color, familial status, or disability through education, appropriate handling of complaints, and providing nondiscriminatory clauses in rental agreements and deed restrictions.
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29 Progress Implementing Programs
The City has been successful in implementing most of the programs in its 2015 Housing Element. See Error! Reference source not found. at the end of this section for a full list of the City’s implemented programs and their status.

Progress in Achieving RHNA and Quantified Objectives
The City was partially successful in reaching their 5th Cycle quantified objectives, as shown in Table 5 below. According to the City’s annual progress report, 147 units have been permitted and 29 total housing units ranging from very low to above moderate income were constructed from 2015 to 2020. As of March 2022, there are 69 remaining units required within the 5th Cycle RHNA period.

Table 5: Progress in Achieving 2015 Quantified Objectives by Income Income
Group
New
Construction
Projected/
Actual
Rehabilitation
Projected/
Actual
Preservation
Projected/
Actual
2015
Quantified
Objective
Total Units
Realized
2015-2022
Extremely
Low - Very
Low
39 / 44 32 / 0
275 / 0
71 44
Low 29 / 13 16 / 0 45 13
Moderate 31 / 7 40 / 0 -- 71 7
Above
Moderate 112 / 83 40 / 0 -- 152 83
Total 211 / 147 128 / 0 275 / 0 339 118
Lessons Learned
The City successfully implemented most of its programs and achieved several of its quantified objectives during the 5th Cycle planning period, including enhanced monitoring practices, code revisions to incentivize housing in consistency with new State laws, and utilization of local funding for affordable housing. The City made progress toward a number of programs prioritizing affordable and workforce housing development with farmworker units in multiple pipeline projects and the development of Cherry Creek, a City-owned housing property that will add 14 affordable units and 23 transitional units for extremely low to low-income individuals. Not all the programs were successful, as shown in Error! Reference source not found..

The high cost of land and construction has made it a challenge for the City to accomplish all of its programs and quantified objectives. The market drives the cost of development and due to the high cost of construction and land in Cloverdale, it can be challenging for developers and investors to procure land, build units and then sell or lease them at an affordable rate. These 168
30 non-governmental factors had the largest effect on the success of the City’s housing policies and programs.

Other factors that led to poor utilization of some of the programs included a lack of information about and promotion of some of the City’s available housing programs. For example, a quantified objective of 275 preservation units fell far short in the absence of a coordinated and comprehensive effort. Without a focused effort to promote the availability and ease of application for these programs, few residents are made aware of them. Additional promotion will help the less successful but still applicable programs reach a wider audience and increase participation.

The majority of 2015 Housing Element programs were successful or are underway. Successes included programs that provided funding for affordable housing development, such as updating utility and parking capacity for infill development through SB 2 grant funding and incentivizing the development of accessory dwelling units beyond State requirements by allowing two detached ADUs per parcel.

1.15 POLICY CHANGES IN 2023 HOUSING ELEMENT
The 2023 Housing Element update is not a comprehensive "new" Housing Element, but rather an update of the 2015 Housing Element. The focus of the update process has been to continue to implement the programs that are working, adding new policies and programs where community needs have changed or where necessary to comply with new State laws.

The same goals of the existing 2015 Housing Element have been maintained, with new or revised policies and programs proposed to meet changing needs and legal requirements.

Most ongoing policies and programs are successful and are continued in the Housing Element update; limited-term programs that have already been accomplished have not been carried forward. A brief summary of the policy changes and additions are listed by Goal below:

Goal H-1: Conserve and improve the existing housing stock to provide adequate, safe, and decent housing for all Cloverdale residents.
 Existing programs have been retained and amended
 SB 510 (mobile home park conversions and resident support requirements) to be implemented to protect park residents
 Various programs amended to quantify timelines and outreach mechanisms Goal H-2: Provide housing for all economic segments of the community.  Sites monitoring program amended to comply with No Net Loss requirements  Accessory dwelling units facilitated through regional cooperation  Development constraints mitigated through parking flexibility expanded to comply with AB 2345 requirements
 Development impact fee program revised to comply with AB 602  Code changes for qualifying affordable housing, permanent supportive housing, lowbarrier navigation centers, and multiplexes per various State laws 169
31  Various programs amended to quantify timelines and outreach mechanisms Goal H-3: Expand affordable housing opportunities for persons with special housing needs such as the elderly, disabled, large families, farmworkers, homeless persons, households with extremely low to moderate incomes, and first-time home buyers.  Five-unit threshold for housing financing evaluated for revision in planning cycle  Various programs amended to quantify timelines and outreach mechanisms  Housing projects approved and developed to expand capacity for special needs populations including farmworkers (Alexander Valley Apartments) and people experiencing homelessness (Cherry Creek Village)
Goal H-4: Promote housing opportunities for all persons regardless of race, gender, age, sexual orientation, marital status, or national origin.  New programs to codify fair housing enforcement and outreach per AB 686  New program to limit code enforcement actions for unpermitted ADUs in order to avoid actions that do not affirmatively further fair housing (AB 686) Goal H-5: Ensure public participation in the development of the City’s housing policies.  New program to achieve equitable representation on local boards, committees, and commissions and expand public participation in housing and policy development  Annual reporting requirements quantified in compliance with State law Goal H-6: Promote effective and efficient land use in meeting housing needs, including consideration of energy and natural resource conservation, and green building technologies.  Policies and programs continued and amended to quantify timelines and procedures  Existing and continued programs pertain to education, outreach, reduction of vehicle miles traveled (VMT), increased use of public transportation, water conservation efforts, and equitable distribution of infrastructure improvements including priority for affordable housing development
Table 6 provides an evaluation of the programs from the 5th Cycle Housing Element, the City’s level of success in achieving them and any lessons learned for implementation in the 6th Cycle Housing Element.
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32 Table 6: 2015-2023 Housing Element Program Implementation Status Program Timeframe Progress Lessons Learned
IP-1.1.1 -
Rehabilitation/Preservation
Program: Continue to partner
with the Sonoma County
Housing Rehabilitation
Program to provide lowinterest rehabilitation loans for homes and mobile homes
owned or occupied by lower
and moderate-income
households.

Ongoing Successful. The City
provides copies of
pamphlets about the
County Housing Rehab
Program at City Hall and
has posted copies on the
City Website. In 2020, the
City continued
rehabilitation of 2 units.

The City will
continue to
participate in the
programs and
will increase
promotion.

IP-1.1.2 - Capital Improvement
Program: Review and
recommend projects in the
City's Capital Improvement
Program (CIP) that will
maintain and improve the
City's older residential
neighborhoods as well as
projects that will facilitate
opportunities for infill and
transit-oriented housing.

Annually Successful. A draft CIP
plan published in
September 2021 outlines
proposed improvements
to sewer, water, drainage,
and streets that support
opportunities for in-fill
development.

The City will
continue to
review and
recommend
projects for the
CIP.

IP-1.2.1 Mobile Home Park
Maintenance: Specifically
advertise the availability of
home rehabilitation loans to
mobile homeowners through
the program described in IP1.1.1. Encourage residents
utilizing program funds to
include an Earthquake
Reinforced Bracing System
(ERBS) to help stabilize the
dwelling during an earthquake
in the rehabilitation work.

Ongoing Partially Successful. The
City continues to partner
with the Sonoma County
Housing Rehabilitation
Program to help provide
low-interest rehabilitation
loan assistance to mobile
homeowners or those
occupied by lower and
moderate-income
households. However,
EBRS funds were not
utilized in the 5th Cycle.

The City will
continue to
participate in the
program and
will provide
greater
promotion to
mobile home
park residents
(IP-1.2.1)
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33 IP-1.3.1 Preservation of
affordable housing: Monitor
the existing stock of affordable
units and work proactively to
retain these units. As
appropriate, partner with
nonprofit housing
organizations, including
developers and community
land trusts, to preserve and
rehabilitate affordable units.

Require permanent or a
minimum 55-year affordability
for units that receive City
funding.

Ongoing Successful. The City
continues to partner with
the Wallace House and
Housing Land Trust of
Sonoma County to
preserve housing in
Cloverdale. In 2020 the
City-owned Cherry Creek
property continued
design plans to increase
number of units from 10
to 24 while rehabilitating
some existing units. All
24 units are leased at
60% AMI or less.

Modified and
continued to
meet statutory
requirements
(IP-1.3.1)
IP-1.3.2 – Funding: To the
maximum extent possible,
leverage City funds 10:1 in
preservation projects ($1 in
City spending provides $10 in
total housing benefit).

Ongoing Successful. Non-profits
successfully leveraged
local funding sources 10
to 1, providing significant
financial benefit to
affordable housing
projects.

City will
continue to
provide direct
funding
subsidies as
funds allow.

Agreement
underway with
County to allow
CFH funds to be
used for projects
within City Limits
in exchange for
City’s
acceptance of
the 6th Cycle
transfer of 150
units from
County.
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34 IP-2.1.1 Monitoring: The City
will monitor the supply of
residential land to ensure
sufficient developable land is
available for single-family and
multifamily residential
development. If, at any time,
the supply of sites zoned for
multifamily housing falls below
the quantity of land required
to accommodate the City’s
remaining need for higher
density multifamily housing,
the City will initiate General
Plan Amendments and/or
rezonings to provide
additional land.

Ongoing Successful. An updated
Vacant Land Inventory
was completed at the end
of 2014 and the City
continues to reference
the list when proposals
for Zoning and/or
General Plan changes
come forward.

This successful
monitoring
program will be
continued and
expanded to
address new No
Net Loss
requirements
and a regional
electronic
inventory
project. (IP2.1.1)
IP-2.1.2 Infill Development:

Wherever appropriate, the
City will grant flexibility to
encourage development on
infill parcels using the tools
currently provided within the
Zoning Ordinance (PUD
permits, density bonus, and
second residential unit
ordinance). This can be
applied on a case-by-case
basis in tandem with required
discretionary review permits.

Ongoing Successful. The City
continues to utilize tools
such as Planned
Development permits,
density bonuses and
Accessory Dwelling Unit
(ADU) Ordinance to
encourage development
on in-fill parcels. In 2020
the City issued
certificates of occupancy
for 29 infill development
units.

The City will
continue to
utilize these
tools to provide
flexibility for infill
development
projects,
especially those
making use of
the incentive
provisions under
state density
bonus law (IP2.1.2).
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35 IP-2.1.3 Opportunity Sites:

Pending resolution of the
dissolution of the
Redevelopment Agency, the
City will initiate development
on its Thyme Square and
Cherry Creek sites. The
process would include
initiating requests for
proposals and seeking
developer partners to realize
the vision for these properties
as established in planning
efforts and past development
initiatives. In addition, the City
will continue to pursue grants
and other funding to improve
connectivity to the planned
SMART station site and
emphasize residential
development opportunity on
nearby sites.

Ongoing Successful. City retained
a consultant to review
and update existing
downtown zoning
districts and parking
requirements to reduce
barriers to housing
development. Findings
were adopted by City
Council in April 2021.

Successful
program will be
completed by
2023 and will
not be carried
over into the 6th
Cycle.

IP-2.2.1 Inclusionary Housing
Ordinance: Revise the
Inclusionary Housing
Ordinance to improve clarity
regarding requirements and
program administration and
address recent court decisions
regarding inclusionary zoning.

Examine the appropriateness
and potential impacts of
making fee payment the
primary method of
compliance and establish a
regular time frame for updates
to the in-lieu fee schedule.
2015 Successful. In 2018 the
City adopted updated
fees and income limits
related to the
Inclusionary Housing
Ordinance and court
decisions, resulting in the
application to both
ownership and rental
projects. All in-lieu fees
placed in affordable
housing fund per
Ordinance 18.13.080.

New Ordinance requires
regular updates.

Program has
been
successfully
completed and
will not be
continued.
174
36 IP-2.3.1 Housing Impacts of
Employment-Generating Uses:

Consider preparing a study to
examine the nexus between
the development of largescale office, commercial, and
industrial projects on the need
for affordable housing.

Identify the housing impacts of
these projects and the
potential demand for new
housing. If a nexus is found,
consider adopting an impact
fee to generate funds to be
used to mitigate the impacts
and assist in the development
of affordable housing.
2017 Addressed but not
completed. Although
staff brought forward a
preliminary report on
potential costs and
benefits of adoption of
such a program,
ultimately the City
Council chose to not
move forward. City does
not want to impose a
potential impediment to
new commercial
development.

Program will not
be carried
forward in 6th
Cycle.

IP-2.4.1 Second Dwelling
Units: Promote the
development of second units
as a source of lower-cost
rental housing and a potential
income source for
homeowners. Provide
informational brochures
regarding second unit
opportunities and
requirements at City Hall and
on the City’s website.
2015 Successful. City issued
building permits for 2
ADUs in 2020. The ADU
brochure was updated in
2017 and 2020 to reflect
the City's current
regulations and 2019
State legislation.

Program was
successfully
completed, but
statute requires
that it be carried
forward and
enhanced (IP2.2.1).

IP-2.5.1 Manufactured
Housing: Amend the Zoning
Ordinance to eliminate
manufactured homes as a
separate use and clarify that
manufactured homes on
permanent foundations are
subject to the same level of
review and development
standards as conventional
single-family homes, in
compliance with state law.
2015 Successful. In 2020, the
City updated zoning

15.24.010-060 to allow
manufactured homes in
all residential zoning
districts and eliminate the
discretionary review
process.

Program was
successfully
completed and
will not be
carried forward.
175
37 IP-2.6.1 Flexible Parking
Options: The City will continue
to allow and encourage
shared parking and allow both
on-site and/or off-site
provision of required spaces.

In addition, the City will review
and consider revising its
shared parking program
within the downtown
commercial core to maximize
the potential for mixed use
development.

Review by
2015
Successful. In 2020 the
City hired a consultant
using SB2 planning grant
funding to complete a
downtown study to allow
more housing and
parking. Code changes to
allow flexibility in parking
standards in the
downtown core were
adopted in 2021.

Program was
successfully
completed and
has not been
carried forward.

IP-2.6.2 Development Impact
Fees: The City shall review its
current development impact
fee program to confirm the
appropriate level of impact
fees to charge for multifamily
residential units and second
units based on the demand
they create for public facilities
and infrastructure. Where
justified, the City shall
consider reducing fees for
multifamily units, second units,
co-housing, and self-help
housing units to encourage
their construction. The City
shall consider deferring the
payment of development
impact fees for projects that
include affordable housing or
reducing fees for lowerincome housing on a sliding
scale related to the level of
affordability. The City shall
also consider adopting a
sliding-scale fee depending
on the size of the unit or
“locking” fees to the time of
approval.
2016 Partially Successful. The
City published a
Development Impact Fee
Program for FY 2020-21.

Although the City
adopted updated impact
fees for new ADUs in
2018, legislation passed
in 2019 that took effect in
2020 required the City to
eliminate all impact fees
for ADUs less than 750
SF. ADUs 750 SF or more
can only be charged a
proportional fee based
on the size of the unit
compared to the main
house. Since that time,
state laws have changed
again, and City will defer
implementation of
remainder of this
program to a 6th Cycle
Program that has been
revised to meet new
statutory requirements.

Although the
program was
successful, it has
been modified
and continued
to address the
requirements of
new state laws
including setting
development
fees based on
size of the unit
and deferral of
fees for
residential
projects (IP2.3.2).
176
38 IP-3.1.1 Funding Sources:

Assist housing developers in
identifying opportunities to
finance affordable housing
intended for occupancy by
household with special needs,
particularly extremely lowincome households, seniors,
disabled and developmentally
disabled persons,
farmworkers, and homeless
persons.

Annually,
ongoing
Successful. The City was
successful in identifying
funding sources and
working with developers
and bringing several
special needs housing
projects to Cloverdale. In
2020 the City-owned
Cherry Creek property
continued design plans
to increase # of units from
10 to 24 while
rehabilitating some
existing units. In 2020
and 2021 the City
approved and annexed
the Baumgardner project
w/ 59 units for
farmworker families.

The City will
continue to work
with the
Community
Development
Commission
(CDC) and
housing
developers to
locate funding
opportunities
and will continue
to provide
support in
securing funding
(IP-3.1.1)
IP-3.1.2 Housing Fund:

Maintain the City’s housing
fund, with contributions
collected from private and
public sources, including the
in-lieu inclusionary housing
fees to implement and/or
supplement the City's housing
programs. Use the Housing
Fund to make housing
available to extremely low to
moderate-income Cloverdale
residents.

Ongoing Successful. In 2018 the
City adopted updated
fees and income limits
related to the
Inclusionary Housing
Ordinance and court
decisions, resulting in the
application to both
ownership and rental
projects. All in-lieu fees
placed in affordable
housing fund per
Ordinance 18.13.080.

Successful
program will be
continued.

Existing in-lieu
fees were
utilized for the
Cherry Creek
development,
and the City will
evaluate areas of
highest need for
affordable
housing in the
6 th Cycle as
funds are
generated by
market-rate
projects.

IP-3.2.1 Senior Housing:

Continue to permit senior
housing developments for
persons aged 55 and over,
with reduced parking and
flexibility in the application of
other requirements.

Ongoing Successful. Vine Ridge
Assisted Living project
with 58 beds opened in
2020.

Successful
program will be
modified,
continued, and
consolidated (IP3.1.1).
177
39 IP-3.3.1 Grant Funding:

Continue to work with
developers to apply for HOME
grants or Community
Development Block Grant
(CDBG) funds specifically to
accommodate large families.

Ongoing Partially Successful. The
City continues to
encourage developers to
apply for HOME and
CDBG grants as projects
arise. Cherry Creek
Village applied for CDBG
funding but did not
receive it.

Successful
program to be
continued and
consolidated.
(IP-3.1.1)
IP-3.4.1 Sonoma
Developmental Center:

Monitor the potential closing
of the Sonoma Developmental
Center, a large group care
facility for persons with
developmental disabilities,
and coordinate with the North
Bay Regional Center, other
local jurisdictions, and housing
and service providers to
provide support and
assistance with the relocation
of former residents, as
needed.
2018 Successful. The State
officially closed the
Sonoma Developmental
Center (SDC) on
December 31, 2018. The
City continues to monitor
the Specific Plan efforts
that are underway by
agreement between the
State and the County and
continues to advocate for
services to this
population.

The SDC has
been closed by
the State and
this Program is
no longer
necessary.

IP-3.5.1 Emergency Housing
Demand: Continue to consult
with the Cloverdale Police
Department and homeless
providers in the community to
maintain ongoing estimates of
the demand for emergency
housing in the City.

Ongoing Successful. City adopted
Reso No. 036-2019 per
Homelessness Strategic
Plan Framework (HSPF),
establishing participation
in the annual homeless
counts, collaboration
between Police Dept. and
homelessness community
advisory group, and
coordinated entry system
to rapidly match
homeless individuals with
housing and services.

Successful
program to be
continued.

IP-3.5.2 Inter-Agency
Cooperation: Continue to
work with private, county, and
State agencies to provide
emergency housing for the
homeless.

Ongoing Successful. City
coordinates with Sonoma
County and County
Sheriff Department per
HSPF to provide housing
services for homeless
individuals.

Successful
program to be
continued.
178
40 IP-3.6.1 Regional
Coordination: Work closely
with Sonoma County
representatives to address
farmworker housing needs
and coordinate the
construction of farm worker
housing in the community.

Actively participate in Countywide committees and task forces to identify funding
solutions such as a housing
assessment.

Twice a
year
Successful. The City
regularly attends
meetings with the
Sonoma County
Community Development
Commission to address
housing issues including
housing for farmworkers.

In 2020 the Baumgardner
project approved w/ 59
rowhouses for
farmworker families.

This program
reflects an
ongoing
practice and has
been continued
as Policy H-3.3.

IP-3.6.2 Application
Assistance: Provide technical
assistance to developers
seeking to provide affordable
units for farm workers in the
City. Assist developers in the
preparation of funding
applications to the Joe Serna
Jr. Farmworker Housing Grant
program and other
appropriate funding sources.

Ongoing Successful. The City
provided assistance
related to Joe Serve
funding for the Alexander
Valley Apartments and
will provide additional
assistance for the
apartments associated
with the Baumgardner
project.

The City will
continue to
assist
developers in
the preparation
of funding
applications for
Joe Serna funds
and other
appropriate
funding sources
(IP-3.4.1).

IP-4.1.1 Fair Housing
Information: Promote equal
housing opportunity by
providing and distributing
information regarding fair
housing laws and resources to
the public at City Hall, the
public library, social service
centers, public transit
providers, and on the City’s
website.

Ongoing Successful. City continues
to provide and distribute
information regarding fair
housing laws and
resources to the public at
City Hall and on the City
website. The City also
partners with the Sonoma
County Community
Development
Commission to help
promote equal housing
opportunities for all
people in Cloverdale.

Successful
program to be
continued (IP4.1.1).

IP-4.1.2 Discrimination
Complaint Processing:

Establish and document a City
procedure for investigating
and appropriately handling
housing discrimination
complaints.
2016 Successful. The City has
initiated a code
enforcement tracking
system specifically for
housing discrimination
complaints.

Program has
been completed
and is ongoing.
179
41 IP-4.1.3 Nondiscrimination
Clause: Continue to provide
nondiscrimination clauses in
rental agreements and deed
restrictions for housing
constructed with City
assistance.

Ongoing Successful. The City
provides
nondiscrimination clauses
in rental agreements and
deed restrictions and will
continue this practice.

Successful
practice to be
continued (IP4.1.3).

IP-5.1.1 Housing Element
Update: Continue to hold
public hearings to discuss
proposed revisions to the
City’s Housing Element.

Until
adoption
of the
Housing
Element
Successful. The City
completed the public
hearing process and the
2015-2023 Housing
Element was formally
adopted in January 2015.

Program has
been completed
and will not
been carried
forward.

Policy H-5.2 Annual Review of
Housing Element
Implementation: Annually
review the City’s progress in
implementing Housing
Element programs and
achieving housing goals.

Ongoing Successful. The City has
developed a process in
which the annual housing
element report is be
brought to the Planning
Commission and then the
City Council to review
and track the progress of
its implementation.

Successful
program to be
expanded and
continued (IP5.2.1).

IP-5.2.1 Annual Report:

Prepare an annual report that
describes the amount and
type of housing constructed
and housing-related activities
for review by the Planning
Commission and the City
Council and submittal to the
California Department of
Housing and Community
Development.

Annually Successful. 2020 APR
submitted to HCD. The
City has initiated a
process in which the
annual housing element
report will be brought to
the Planning Commission
and then the City Council
to review and track the
progress of its
implementation.

Successful
program to be
expanded and
continued (IP5.2.1).
180
42 IP-6.1.1 Education and
Information: Develop
informational materials for
dissemination to developers
and project designers during
the initial stages of project
design and review. These
materials may include, but not
be limited to, passive solar
planning through subdivision,
lot and structure orientation,
protection of solar access, and
application of passive and
active energy saving features.

The City shall also review its
land use regulations and
subdivision ordinance and
where appropriate add
provisions which promote
and/or require energy
conservation planning as a
factor in project approval.
2016 Successful. In 2020 the
City updated information
on the City website page
dedicated to providing
information on electric
vehicles, including
information on funding
available for the
installation of electric
vehicle charging stations
on private property.

Through the Building
Permit process, the City
works with applicants and
property owners to
ensure that the standards
of Title 24 are met, and
where possible,
exceeded.

Program has
been completed
and will not be
carried forward
in this form; see
also IP-6.1.1.

IP-6.2.1 Green Building: The
City should support Green
Building standards which aim
to support a sustainable
community by incorporating
green building measures into
the design, constructions, and
maintenance of new buildings.

The City will also work with
stakeholders to develop a list
of incentives that will help
developers meet mandatory
green building standards.
2016 Successful. The City has
adopted the California
Green Building Standards
Code as part of the City's
Municipal Code. The City
also distributes
information at City Hall
and on the City website
with helpful tips on how
to reduce water
consumption and use less
electricity. In 2019 the
City website was updated
with information on
funding available for the
installation of electric
vehicle charging stations
on private property.

Completed
program will not
be carried
forward in this
form; see also
IP-6.1.1.
181
43 IP-6.3.1 Public Transit: Work
with local and regional public
transit providers and
developers to encourage
housing development located
in close proximity to public
transit facilities, particularly on
sites located within close
proximity to the planned
SMART station. Incorporate
development features that
facilitate bicycle and
pedestrian access and
networking in project design.

Ongoing Successful. In 2020 the
City hired consultant to
create downtown study
to encourage more units
and reduce parking
requirements in DTC &
TOD zones. Zoning
Ordinance 18.05.010-050
for commercial zoning
districts contain
provisions for reduced
parking standards for
mixed use developments
in the DTC and TOD
Zoning Districts, two
districts in which transit,
rail and bicycle access is
provided and/or planned
to be provided.

Successful
program has
been completed
and will be
carried forward
in IP-6.2.1.

IP-6.3.2 Housing Preferences:

Require that developers utilize
City workforce housing
preferences in the sale of
below market rate homes to
improve local affordable
housing opportunities for
those that work and/or live in
Cloverdale.

Ongoing Successful. Baumgardner
project approved in 2020
w/ 166 apartments & 59
rowhouses which will all
be made available for
farmworker families
and/or income groups
between >50%-120%
AMI.

Successful
program has
been completed
and will not be
continued due
to State law that
may challenge
the practice as
exclusionary.
182
44 IP-6.4.1 Capital Improvement
Program: The City shall
continue to update and
implement its five-year Capital
Improvement Program to
guide development of public
facilities required by new
residential demand and to
improve existing facilities in
need of upgrading. The City
will continue to implement
facilities master plans to
increase water and sewer
processing capacity.

Annually Successful. In 2015 the
City made significant
improvements to the
wastewater and water
treatment plants to
ensure adequate
infrastructure and public
services exist to serve the
community. The 2010
Master Water Plan
update supports the
City’s General Plan
update for increased
housing development
and build-out by 2035. In
2021 the City released
the latest CIP. Approved
projects are conditioned
to install necessary
infrastructure and public
services as applicable.

Successful
practice will be
continued (IP6.3.1).

IP-6.5.1 Water Provisions for
Lower-Income Households:

The City’s urban water
management plans shall
include projected water use
for single-family and
multifamily housing needed
for lower-income households.

UWMP
Update
Successful. An Urban
Water Management Plan
(UWMP) was adopted by
the City Council on June
14, 2016. The projected
water demand for lower
income housing was
conservatively estimated
based on the average
2015 water demands for
single-family residential
customers. At 0.064 MG
per household and 715
lower income household
units (Housing Element
2015-2023), the
projected water demand
for lower income housing
units is 45.8 MG in 2020.

This demand is
incorporated in overall
demand projections in
this UWMP by assuming
lower income housing
grows proportionally to
City population growth.

Program has
been completed
and will not be
carried forward,
but has been
continued as
Policy H-6.4
because it is a
statutory
requirement.
183
45 Section II: Housing Strategy

2.1 HOUSING PROGRAMS
This Section contains the City’s Housing Strategy for the 2023-2031 Housing Element planning period. State law recognizes the vital role local governments play in the supply and affordability of housing. Each local government in California is required to adopt a comprehensive, longterm general plan for the physical development of the city or county. In order to ensure adequate provision for the housing needs of all economic segments of the community, the Housing Element must do all of the following:
 Identify the agencies and officials responsible for the implementation of the various actions and how consistency will be achieved with other general plan elements and community goals.
 Identify adequate sites which will be made available through appropriate zoning and development standards and with the public services and facilities needed to meet the needs of all income levels. This shall include homeownership, rental housing, factorybuilt housing, mobile homes, emergency shelters, and transitional housing.  Assist in the development of adequate housing to meet the needs of low- and moderate-income households.
 Address and, where appropriate and legally possible, remove governmental constraints to the maintenance, improvement, and development of housing.  Conserve and improve the condition of the existing affordable housing stock.  Promote housing opportunities for all persons regardless of race, religion, sex, marital status, ancestry, national origin, or color.

The following goals, policies, and programs are designed to address the existing and projected housing needs of the City of Cloverdale. Each program has one or more individuals, bodies, or agencies responsible for its implementation, along with a potential or committed funding source, and a schedule for its implementation during the 2023-2031 planning period.

Programs implemented and not applicable for continuation since the last Housing Element in 2015 have been removed from this document. Unchanged policies and programs are continued as-is; new and amended programs are identified accordingly.

Housing Goals
Goal H-1 Conserve and improve the existing housing stock to provide adequate, safe, and decent housing for all Cloverdale residents.

Goal H-2 Provide housing for all economic segments of the community.

Goal H-3 Expand affordable housing opportunities for persons with special housing needs such as the elderly, disabled, large families, farmworkers, homeless persons, households with extremely low to moderate incomes, and first-time home buyers.
184
46 Goal H-4 Promote housing opportunities for all persons regardless of race, gender, age, sexual orientation, marital status, or national origin.

Goal H-5 Ensure public participation in the development of the City’s housing policies.

Goal H-6 Promote effective and efficient land use in meeting housing needs, including consideration of energy and natural resource conservation, and green building technologies.

Housing Goals, Policies, and Implementation Programs
Goal H-1 Conserve and improve the existing housing stock to provide adequate, safe, and decent housing for all Cloverdale residents.

Policy H-1.1 Housing Rehabilitation. Facilitate the rehabilitation, improvement, and preservation of existing housing in Cloverdale.

IP-1.1.1 Rehabilitation/Preservation Program (amended to include timeframe and geography). Continue to partner with the Sonoma County Housing Rehabilitation Program to provide low-interest rehabilitation loans for homes and mobile homes owned or occupied by lower and moderateincome households. Facilitate resident awareness of the rehabilitation loan program by:
a. making pamphlets on this program available at City Hall and at the public library;
b. providing program information to neighborhood groups in older residential areas and mobile home parks, with active outreach to mobile home parks conducted every 2 years;
c. posting program information on the City’s website; and d. providing program information in the process of building code enforcement.

Responsibility: Planning/Community Development and Building Departments Funding: CDBG
Timeframe: Ongoing; contact neighborhood groups and mobile home parks every 2 years, provide information on the City’s website by 2022 and update as needed.

Geography: Citywide; outreach emphasis on areas containing mobile home parks and residential structures over 50 years in age.

IP-1.1.2 Neighborhood Revitalization (amended to include timeframe and geography).

Review and recommend projects in the City's Capital Improvement Program (CIP) that will maintain and improve the City’s older residential 185
47 neighborhoods as well as projects that will facilitate opportunities for infill and transit-oriented housing.

Responsibility: Planning/Community Development and Public Works Departments Financing: General Fund
Timeframe: Annually, reported in Annual Progress Report (APR) Geography: Citywide; emphasis on areas with underserved infrastructural needs, areas containing structures identified by Code Enforcement Division as in need of rehabilitation (including but not limited to single-family and multi-family structures over 50 years in age and mobile home parks), and areas adjacent to proposed infill and transit-oriented housing development.

Policy H-1.2 Mobile Home Parks. Encourage the preservation and maintenance of the community’s three existing mobile home parks.

IP-1.2.1 Mobile Home Park Maintenance (amended to include timeframe). Specifically advertise the availability of home rehabilitation loans to mobile homeowners through the program described in IP-1.1.1. Encourage residents utilizing program funds to include an Earthquake Reinforced Bracing System (ERBS) to help stabilize the dwelling during an earthquake in the rehabilitation work.

Responsibility: Planning/Community Development and Building Departments Funding: CDBG
Timeframe: Ongoing; advertise the program to mobile homeowners directly every two years beginning in 2024
Goal H-2 Provide housing for all economic segments of the community.

Policy H-2.1 Regional Housing Needs. Ensure that adequate residentially designated land is available to accommodate the City’s share of the regional housing need.

IP-2.1.1 Sites Monitoring (amended to comply with State No Net Loss Law). The City will monitor the supply of residential land to ensure that sufficient developable land is available for housing development throughout the eight-year planning period. If, at any time the supply of sites zoned for multifamily housing falls below the quantity of land required to accommodate the City’s remaining housing needs, the City will add additional appropriately zoned sites to ensure ongoing sites capacity.

Responsibility: Planning/Community Development Department Funding: General Fund
186
48 Timeframe: Annually; sites inventory evaluated in APR IP-2.1.2 Infill Development (continued program, amended to specify program geography).

Wherever appropriate, the City will grant flexibility to encourage development on infill parcels using the tools currently provided within the Zoning Ordinance. This can be applied on a case-by-case basis in tandem with development approvals.

Responsibility: Planning/Community Development Department, Planning Commission, City Council
Funding: General Fund
Timeframe: Ongoing; as development projects are proposed Geography: Applicable parcels citywide; emphasis on
Cloverdale Boulevard parcels and residential/mixed-use development in TOD, DTC, O-R, R-2, and R-3 zones to encourage proximity to jobs and amenities.

Policy H-2.2 Accessory Dwelling Units. Continue to facilitate the construction of accessory dwelling units.

IP-2.2.1 Accessory Dwelling Units (amended to quantify, include regional effort, and specify program geography). Promote the development of accessory units as a source of lower-cost rental housing and a potential income source for homeowners. Provide informational brochures regarding accessory unit opportunities and requirements at City Hall and on the City’s website, emphasizing the City’s flexible provisions to allow two ADUs on a parcel beyond the requirements of State law. Though not explicitly related to ADUs, promotional materials will include information on the provisions of AB 916 (2022) which allow homeowners to add up to two bedrooms to existing living space without a public hearing. Support regional effort to provide homeowners with free property assessment, pre-approved ADU plans, and information on financing options. Monitor production and affordability of ADUs every two years, and if actual production is below projected development, identify additional sites if needed to accommodate the remaining RHNA.

Responsibility: Planning/Community Development Department Funding: General Fund
Timeframe: Update brochure with information on ADUs/JADUs/AB 916 allowances and estimated fees by end of 2023; join regional program by end of 2023; monitor production and affordability every two years beginning in 2025; if production is below projection, identify additional sites within one year.

Geography: Citywide
187
49 Policy H-2.3 Mitigate Development Constraints. Address and mitigate, as appropriate, regulatory constraints to facilitate the development of housing affordable to lower- and moderate-income households.

IP-2.3.1 Flexible Parking Options (amended to quantify timeframe and comply with State law). The City will continue to allow and encourage shared parking and allow both on-site and/or off-site provision of required spaces. In addition, the City will promote its shared parking program within the downtown commercial core to maximize the potential for mixed use development and ensure compliance with relevant changes to State law including AB 2345 (Density Bonus Law) and other state provisions allowing parking flexibility in development including AB 2097.

Responsibility: Planning/Community Development Department Funding: General Fund
Timeframe: Ongoing, as projects are proposed; code compliance reviewed annually; outreach conducted to property owners within the downtown commercial core at least twice within the planning cycle; complete review of shared parking program with action items presented to City Council by April 2025.

IP-2.3.2 Development Impact Fees (amended for AB 602 compliance). The City shall review its current development impact fee program to confirm the appropriate level of impact fees to charge for multifamily residential units based on the demand they create for public facilities and infrastructure. Where justified, the City shall consider reducing fees for multifamily units, second units, co-housing, and self-help housing units to encourage their construction. The City shall defer the payment of development impact fees for residential projects and will consider reducing development fees for lower-income housing on a sliding scale related to the level of affordability. The City shall also comply with the new laws (AB 602) for the assessment of development fees based on the size of the unit.

Responsibility: Planning/Community Development Department Funding: General Fund
Timeframe: Complete review by 2023 (during the next impact fee review) IP-2.3.3 Code Changes (new program added for compliance with SB 330, SB 35, AB 1397, AB 2162, SB 9, et al).

The City shall establish a program to keep City code up to date with state mandates, particularly surrounding streamlining provisions, density bonus law, and other state policy directly impacting the process of development of housing including but not limited to affordable housing, permanent supportive housing, and low-barrier navigation centers.

Specific code changes are to include:
188
50  Develop a written streamlined application process in accordance with AB 2162, SB 35, and SB 330, including the pre-application and the procedure. This process provides a streamlined ministerial approval process to qualified residential and mixed-use development projects. The written procedures and checklists shall be developed and made available at City Hall and on the City’s website.
 Eliminate the City’s growth management ordinance (GMO) in compliance with SB 330 (2019).
 Allow Low Barrier Navigation Centers to be a by-right use in zones where multifamily and mixed-uses are permitted, including the nonresidential zones where multifamily is permitted. (Government Code 65660)
 Allow emergency shelters to be a by-right use in the TOD zone consistent with statutory requirements per Government Code section 65583 (a)(4). Additionally, parking requirements listed currently require a greater number of parking spots than allowed for emergency shelters and will be amended to comply pursuant to AB 139.
 Allow permanent supportive housing as a by-right use in zones where multifamily and mixed-use zoning is permitted, pursuant to AB 2162 (Government Code 65650).
 Allow employee housing consisting of no more than 36 beds in group quarters (or 12 units or less) designed for use by a single family or household to be treated as an agricultural use, as required by CA Health and Safety Code Section and 17021.6.
 Allow Residential Care Facilities for 7 or more clients as a permitted use in residential zones, subject only to clear, transparent, objective standards.
 Amend Density Bonus ordinance for consistency with Government Code 65915, as amended by AB 2345, AB 2334, and any other applicable changes to State Density Bonus Law, including updated parking and height standards.
 Amend the Accessory Dwelling Unit ordinance to ensure consistency with changes in State law.
 Adopt objective design and development standards and ensure that design review is focused primarily on consistency with the General Plan and the promotion of health and safety.
 Amend the City’s Zoning Code to use the maximum parking requirements in Government Code Section 65915 for all multifamily projects without the need for any developer request.
189
51  Revise the City’s definition of "family" to refer to an individual or two or more persons living as a single housekeeping unit or household and sharing common living, sleeping, cooking and eating facilities.  The City shall maintain resources for developers seeking to utilize these resources and procedures on the City’s website.

Responsibility: Planning/Community Development Department Funding: General Fund
Timeframe: Complete initial code changes to achieve compliance with State law by 2023; develop written application for streamlined development by April 2024; adopt objective design and development standards by April 2025; annual review reported in APR.

Goal H-3 Expand affordable housing opportunities for persons with special housing needs including the elderly, disabled, large families, farmworkers, homeless persons, households with extremely low to moderate incomes, and first-time home buyers.

Policy H-3.1 Available Funding Sources. Utilize County, State and federal programs and other funding sources that provide housing opportunities for extremely low-, very low-, low-, and moderate-income households and special needs households.

IP-3.1.1 Funding Affordable Housing (amended to quantify geography, address special needs groups, and support compliance with streamlining law). Assist housing developers in identifying opportunities to finance affordable housing intended for occupancy by household with special needs, particularly in rounding out unmet needs for extremely low-income households, seniors, disabled and developmentally disabled persons, large families and households, farmworkers, and homeless persons. The City shall provide free pre-applications for developers of affordable housing. Funding sources may include but are not limited to:
 Rural Development Loan Program financed by the State Department of Housing and Community Development (HCD).
 Community Development Block Grant (CDBG) funds.
 Mortgage Revenue Bond Program through the CHFA. The City can issue revenue bonds on behalf of affordable housing developers or work with developers to secure these bonds.
 Housing Enables by Local Partnerships Program (HELP) operated by the CHFA.
 HOME Investment Partnerships Program (HOME).
190
52 The City will promote use of these funds by listing potential funding sources on its website and planning staff will inform housing developers of these funding possibilities. Additionally, the City will continue to reduce project development costs by supporting expedient development of affordable housing through the following local actions:
 Priority permit processing of affordable housing development.  Granting fee deferrals to housing developments with 100% of units affordable to lower and moderate-income households.
 Granting concessions and incentives for housing developments that include units affordable to lower and moderate-income households.  Providing in-kind technical assistance to affordable housing developers.
 Conducting outreach and coordination to affordable housing developers including through assistance on funding applications.

Responsibility: Planning/Community Development Department Funding: General Fund
Timeframe: Annually review and disseminate information on funding opportunities; assist developers on an ongoing basis as notices of funding availability are issued and/or as development projects are proposed. Report progress in APR.

Geography: Citywide; prioritizing infill and transit-oriented development.

IP-3.1.2 Housing Fund (amended to assess threshold and quantify geography). Maintain the City’s housing fund, with contributions collected from private and public sources, including the in-lieu inclusionary housing fees to implement and/or supplement the City's housing programs. Use the Housing Fund to make housing available to extremely low to moderateincome Cloverdale residents. The City shall evaluate the 5-unit threshold for local funding to achieve greater flexibility in funding smaller multifamily units and accessory dwelling units.

Responsibility: Planning/Community Development and Finance Departments Funding: Housing Fund
Timeframe: Fund maintenance ongoing; allocate funds as projects are proposed; evaluate 5-unit funding threshold and present options to City Council by December 2023
Geography: Citywide
191
53 Policy H-3.2 Senior Housing (amended for AB 2345 compliance). Continue to allow senior housing projects for persons aged 55 and over to be developed with requirements less stringent than those specified in the Zoning Ordinance for parking and other requirements, pursuant to Density Bonus Law (CA Govt Code § 65915). Maintain a requirement for on-site sidewalks for senior housing projects.

Policy H-3.3 Inter-Agency Cooperation Continue to work with private, county, and State agencies, including local school districts, to provide housing for special needs populations including emergency housing for the homeless.

Responsibility: Planning/Community Development Department Funding: General Fund
Timeframe: Ongoing, attend meetings and events as scheduled Policy H-3.4 Farmworker Housing (amended to incorporate prior program). Promote improved housing conditions for farmworker households and the construction of additional farmworker housing. The City will continue to work closely with Sonoma County representatives to address farmworker housing needs, coordinate the construction of farmworker housing in the community, and actively participate in committees and task forces to identify funding solutions such as a housing assessment.

IP-3.4.1 Application Assistance (amended to quantify). Provide technical assistance to developers seeking to provide affordable units for farm workers in the City. Assist developers in the preparation of funding applications to the Joe Serna Jr. Farmworker Housing Grant program and other appropriate funding sources.

Responsibility: Planning/Community Development Department Funding: General Fund
Timeframe: Ongoing; as development projects are proposed, with annual outreach reported in APR.

Goal H-4 Promote housing opportunities for all persons regardless of race, gender, age, sexual orientation, marital status, or national origin.

Policy H-4.1 Equal Housing Opportunity. Continue to promote equal access to housing for all persons in Cloverdale.

IP-4.1.1 Fair Housing Information (continued program). Promote equal housing opportunity by providing and distributing information regarding fair housing laws and resources to the public at City Hall, the public library, social service centers, public transit providers, and on the City’s website. 192
54 Responsibility: Planning/Community Development Department Funding: General Fund
Timeframe: Ongoing; distribute information annually
IP-4.1.2 Discrimination Complaint Processing (amended to quantify). Continue existing City procedure for investigating and appropriately handling housing discrimination complaints.

Responsibility: Planning/Community Development Department Funding: General Fund
Timeframe: Ongoing; reported annually
IP-4.1.3 Nondiscrimination Clause (continued program). Continue to provide nondiscrimination clauses in rental agreements and deed restrictions for housing constructed with City assistance.

Responsibility: Planning/Community Development Department Funding: General Fund, housing fund
Timeframe: Ongoing, as developments are proposed and receive City assistance.

Report outcomes annually in APR.

IP-4.1.4 Limit Code Enforcement Action for ADUs (new program). The City will limit code enforcement of unpermitted ADUs to those instances where they pose an imminent threat to public health and safety.

Responsibility: Building and Code Enforcement/Community Development Department Funding: General Fund
Timeframe: Ongoing, as developments are proposed and receive City assistance.

Report on ADU enforcement actions annually in APR.

Goal H-5 Ensure public participation in the development of the City’s housing policies.

Policy H-5.1 Public Participation. Continue to encourage and facilitate public participation in the formulation and review of the City's housing and development policies.

IP-5.1.1 Equitable Representation (new program). Promote the involvement of minority populations and their representatives on City Boards, Committees, and 193
55 Commissions related to housing, land use, and equity matters. At the time of new vacancies, the Cities will advertise the availability of these positions to minority communities through social media, connections with trusted community partners, and direct outreach where applicable.

Responsibility: City Manager/Community Development Department Funding: General Fund
Timeframe: As openings arise, beginning 2023
Geography: Citywide, including outreach to regional partners serving greater North Sonoma County.

Policy H-5.2 Annual Review of Housing Element Implementation. Annually review the City’s progress in implementing Housing Element programs and achieving housing goals.

IP-5.2.1 Annual Report (amended in compliance with CA Govt Code § 65400 & 65700).

Prepare an annual progress report using forms required by the State HCD, to describe the amount and type of housing constructed and approved for each calendar year. The Annual Progress Report (APR) will also include reporting on the City’s progress in implementing each of the programs in this Element and shall be presented to the Planning Commission and the City Council prior to submittal to the California Department of Housing and Community Development and the Office of Planning and Research on or before April 1 of each year.

Responsibility: Planning/Community Development Department Funding: General Fund
Timeframe: Annually
Goal H-6 Promote effective and efficient land use when meeting housing needs, including consideration of energy and natural resources conservation, and green building technologies.

Policy H-6.1 Energy Use and Conservation. Encourage the reduction of energy use and the conservation of natural resources in the development of housing through implementation of the State Energy Conservation Standards.

IP-6.1.1. Education and Information (amended to combine previous programs). Develop informational materials for dissemination to developers and project designers during the initial stages of project design and review. These materials may include, but not be limited to, passive solar planning through subdivision, lot and structure orientation, protection of solar access, and application of passive and active energy saving features 194
56 including water capture and recycling. The City shall also review its land use regulations and subdivision ordinance and where appropriate add provisions which promote and/or require energy conservation planning as a factor in project approval. The City shall continue to participate in monthly coordination with the Regional Climate Protection Authority (SCTA/RCPA) to collaborate on climate resiliency measures.

Responsibility: Planning/Community Development Department Funding: General Fund
Timeframe: Develop informational materials by end of 2023; review regulations annually; participate in regional coordination meetings monthly.

Policy H-6.2 Reduction of Vehicle Use. Encourage a development pattern that helps reduce vehicle miles traveled and promotes transit ridership as well as pedestrian and bicycle access.

IP-6.2.1 Public Transit (continued program). Continue to work with local and regional public transit providers and developers to encourage housing development located in close proximity to public transit facilities, particularly on sites located within close proximity to the planned SMART station. Incorporate development features that facilitate bicycle and pedestrian access and networking in project design.

Responsibility: Planning/Community Development Department Funding: General Fund
Timeframe: Ongoing and as projects are proposed
Policy H-6.3 Infrastructure and Public Services. Ensure adequate infrastructure and public services are in place to serve existing and planned residential development.

IP-6.3.1 Capital Improvement Program (continued program). The City shall continue to update and implement its five-year Capital Improvement Program to guide development of public facilities required by new residential demand and to improve existing facilities in need of upgrading. The City will continue to implement facilities master plans to increase water and sewer processing capacity.

Responsibility: Planning/Community Development Department Funding: General Fund
Timeframe: Annually; implementation of facilities improvements ongoing 195
57 Policy H-6.4 Water and Sewer Services. Consistent with State Law, first priority for water and sewer hook-ups shall be given to developments that help meet the community’s share of the regional need for lower-income housing.

IP-6.4.1 Water Provisions for Lower-Income Households (continued program).The City’s urban water management plans shall include projected water use for single-family and multifamily housing needed for lower-income households.

Responsibility: Planning/Community Development Department Funding: General Fund
Timeframe: As management plans are updated

2.2 QUANTIFIED OBJECTIVES
Table 7: Summary of Quantified Objectives
Program Types Extremely
Low-Income
Very LowIncome Low-Income ModerateIncome AboveModerate Income
New
Construction
38 38 45 36 146
Rehabilitation 1 1 1 0 0
Conversion 0 0 0 0 0
ADUs/JADUs 5 5 10 9 3
Total 44 44 56 45 149
196
58 Section III: Housing Sites

3.1 CONTEXT
Under Government Code Section 65583(a)(3) the City must identify suitable adequate sites for with capacity to fulfill its fair share of the regional housing need, as determined by ABAG’s Regional Housing Need Allocation (RHNA).

These sites can include vacant sites zoned for residential use, vacant sites that allow residential development, and underutilized sites that are capable of being redeveloped to increase the number of residential units. These sites must have the realistic potential for new residential development within the eight-year Housing Element planning period. Planned, approved, and pending residential projects may receive credit towards the City’s RHNA, along with the projected development of accessory dwelling units (ADUs) and junior accessory dwelling units (JADUs).

While Cloverdale plans to continue to pursue new housing opportunities throughout the City in the coming years, it will meet its 6th Cycle RHNA through a combination of the methods listed below and will not need to rezone sites to meet its RHNA. Because the City has adequate sites, this section is less focused on inventorying and analyzing potential opportunity sites and more focused on evaluating the pending, approved, and permitted project sites to ensure the City is conforming to the Affirmatively Furthering Fair Housing (AFFH) requirements and furthering AFFH objectives. The methods by which the City is demonstrating adequate sites are further described below.

Cloverdale has a total RHNA of 335 units, divided among the income categories as follows:

Table 8: Cloverdale’s Regional Housing Needs Allocation (RHNA) Very Low
Income (VLI)
Low Income
(LI)
Moderate
Income (MI)
Above
Moderate
Income (AMI)
Total
RHNA
Allocation* 86 55 45 149 335
* Total RHNA includes initial assignment of 278 units and annexation-related transfer of 57 units from Unincorporated Sonoma County
Cloverdale is meeting its RHNA through the following means:
 ADU development projections (See Section 3.2.1);
 Planned, approved, and pending projects projected to develop during the planning period (See Section 3.2.2); and
 Adequate sites identified in the Sites Inventory, including sites on vacant and nonvacant land (See Sections 3.3).

Legislation passed since the last Housing Element update has added more stringent requirements for the Sites Inventory. Assembly Bill 1397 addresses standards for the adequacy 197
59 of inventoried housing sites, including non-vacant sites and sites that were identified in previous housing elements. Senate Bill 166, the “No Net Loss” law, requires a jurisdiction to ensure a Housing Element Sites Inventory with continual capacity to accommodate the RHNA by income group throughout the Housing Element planning period. Because of this requirement, this sites inventory includes unit buffer over 100% for the lower-income RHNA, and an overall buffer of 123%. Additionally, IP-2.1.1 (Sites Monitoring) is included within the Housing Element to ensure the City complies with new ‘No Net Loss’ requirements and maintains sufficient sites in inventory.

3.2 UNITS CREDITED TOWARD RHNA
As allowed by Government Code 65583.1(a) and 65852.2(m), Cloverdale is counting projected development of Accessory Dwelling Units (ADUs) and residential projects planned, approved, and pending towards their RHNA. After considering these units, the City is projected to develop 570 units. In addition, housing sites have been identified to increase the City’s surplus site capacity to ensure compliance with No Net Loss requirements.

Table 9: Cloverdale RHNA Credits
Lower
Income
Moderate
Income
Above
Moderate
Income
Total
RHNA Allocation 141 45 149 335
RHNA
Credits
Pipeline 289 50 169 508
ADUs/JADUs 21 10 4 35
Total 310 60 173 543
RHNA Surplus after Credits 169 15 24 208
% Buffer after Credits 120% 33% 16% 67%

3.2.1 Accessory Dwelling Units
Jurisdictions may count the potential for ADU development as credits towards their RHNA, based on an analysis that includes recent development trends, local demand, available resources or incentives, and anticipated affordability. Analysis and discussion of local trends, demand, and affordability are contained within this section, and analysis and discussion of resources, incentives, constraints, and development standards for ADUs and JADUs are included within the Technical Background Report (page numbers).

An Accessory Dwelling Unit (ADU) is a secondary dwelling unit located on residentially zoned property that has an existing single-family or multifamily residence. Due to their small square footage, ADUs can provide affordable housing options for family members, friends, students, the elderly, in-home health care providers, the disabled, and others. In some cases, ADUs are used as short-term rental units, providing supplemental income for property owners. Junior ADUs (JADUs) are even smaller living units that can be built out of existing space. JADUs have 198
60 independent cooking facilities and outside access, however they may share sanitation facilities within the primary home.

Recent California legislation has facilitated increased permitting and production of ADUs. The City of Cloverdale’s policy goes beyond state requirements in allowing two detached ADUs per lot, and two of the ADUs permitted in 2022 utilized this program. From 2018 to 2022, the City permitted an average of 4.4 ADUs annually (Figure 9).

Table 10: ADUs Permitted by Year in Cloverdale
Year ADUs Permitted
2018 5
2019 6
2020 2
2021 3
2022 6
Average 4.4
Source: 2018-2021 APRs, 2022 City Data
The Association of Bay Area Governments (ABAG) prepared a report and issued affordability recommendations for projected ADU development based on a survey of local ADU rental costs. This data was used to generate the regional distribution of ADUs shown in Table 11 below. Cloverdale is using the affordability assumptions provided in this report, applied to the projected development of 4.4 ADUs built annually, for a total of 35 units over the planning period credited towards Cloverdale’s RHNA at the income levels shown in Table 11. Pursuant to AB 671, the Housing Element includes a program (IP-2.2.1) to further incentivize the production of affordable ADUs through the creation of ADU construction plans with preapproved designs that can be customized at minimal cost to the applicant.

Table 11: Assumed Affordability for 6th Cycle ADUs
VLI LI MI AMI Total
Projected Distribution of ADUs by
Income Level 30% 30% 30% 10% 100%
Projected ADUs by Income Level for
6th Cycle Projection Period 10 11 10 4 35

3.2.2 Planned, Approved, and Pending Projects
Jurisdictions may also count planned, approved, and pending residential units as credits towards their RHNA. These units can be counted based on affordability and unit count, provided it can be demonstrated that the units can be built within the planning period.

Affordability (income category) is based on the actual or projected sales prices, rent levels, or other mechanisms establishing affordability of the units within the project, including affordability requirements achieved through the City’s inclusionary housing program and/or project entitlement negotiations. All projects listed are being developed on vacant sites. For 199
61 projects with affordable units, affordable housing agreements with 55-year deed restrictions are a standard condition of approval. A brief description of each project is provided below.

Table 12: Planned, Approved, and Pending Projects for RHNA Credit Project ELI VLI LI MI AMI Total Status Anticipated
Occupancy
Alexander
Valley Resort 65 65
Development
Agreement
approved, ready for
building permits
2026-2029
Baumgardner
Ranch 16 103 39 34 39 231
Final map recorded,
annexation
complete, building
permits issued, site
work commenced
Apartments:

December 2023
Row Houses:

June 2024
Single Family
Homes: 2025-
2026
Vista Oaks 33 33
Approved June
2022 and ready for
building permits
2025
Holt Mixed-Use
Building 1 1 Ready for building
permits 2023
Taylor Lynn
Apartments 2 22 22
Grading permit
issued, ready for
building permits
2023
Bi' Du Khaale 24 1 25
Annexed,
entitlements
approved, in plan
check
2025-2026
Sunrise Hills 2 2 2 Ready for building
permits
Units in 2023
and 2026
Biglieri 3 3 Ready for building
permits 2023
Opperman 3 3
Approved; Final
map needs to be
recorded
2025
Alexander
Valley
Apartments
19 23 33 75 Approved by PC 2023-2024
Thyme Square 16 16 16 48 Planned; not yet
approved 2026
RHNA Credits 35 142 112 16 203 508
200
62 Alexander Valley Resort
The Alexander Valley Resort is an approved project of 130 housing units as part of a 267-acre planned resort destination in the southeastern portion of the City. In addition to the housing units, the resort would include a 150-room hotel, 40 resort bungalows, commercial development, recreational facilities, and open space abutting the Russian River. Building permits have not yet been issued. Due to a concern that the project may not be fully built during the planning period, based on the unpredictable nature of construction and financing, only 50% of the total project buildout is being used to demonstrate the City’s capacity to meet the RHNA. All of these units are assumed to be above moderate-income.

Baumgardner Ranch
Baumgardner Ranch (1300-1398 S. Foothill Boulevard) is an approved mixed-income development of 231 homes on 28.42 acres, with 8.52 acres of open space. The development will include 71 small single-family residences, 59 rowhouses, and 101 multi-family units. The site has recently been annexed into City limits, the project has been approved, building permits have been issued, and site work has commenced.

Affordability assumptions for the single-family residences and rowhouses are based on unit size. The single-family residences are located on 2,500 square foot lots and will range from 1,150 to 1,650 square feet and are projected to be available to moderate- and above moderate-income households with estimated sale prices between $550,000 to $650,000.4 The affordability assumptions for the multi-family units and rowhouses are based on the development agreement, and these affordable units will be deed restricted. The multifamily development will consist of 100 lower-income units, including extremely-low and very-low income units, and one managers’ unit, which is considered affordable. The rowhouse development will consist of 58 lower-income units, including extremely-low and very-low income units, and one managers’ unit, which is considered affordable.

Vista Oaks
Vista Oaks is a 33-unit residential development that was approved by the Planning Commission and City Council in 2022. Building permits with likely be issued in 2024.

Holt Mixed-Use Building
The Holt Mixed-Use Building is a single loft within a mixed-use development located in Downtown Cloverdale. The project is fully approved and awaits building permits.

Taylor Lynn Apartments 2
Taylor Lynn Apartments 2 is an approved development of 22 attached market-rate units. This project has been issued a grading permit and is awaiting building permit submittal. 4 Affordability established using the following method: For a 30-year fixed loan with a 6.625% interest rate and a 20% down payment on a $600,000 home, a household income of $115,256 is needed for housing costs to be affordable (30 percent of household income spent on housing costs.) This is lower than the Sonoma County Moderate Income Limit of $135,350.

Sources: Wells Fargo, Current Mortgage and Refinance Rates, Accessed March 2, 2023; HCD, State Income Limits for 2022, May 13, 2022 201
63 Bi' Du Khaale
Bi’ Du Khaale is an development of 25 units for tribal elders of the Dry Creek Rancheria Band of Pomo Indians. Twenty-four of the 25 units will be reserved for low-income residents, with one unrestricted property manager’s unit. The site was annexed into the City on September 7, 2022 (Sonoma LAFCO File 2022-07, Cloverdale Reorganization No. 039-2019) and contains six parcels (235 Kelly Rd, 28721 Dutcher Creek Road; APN 117-040-073, -074, -070, -032, -102, -055). This project is current in plan check.

Sunrise Hills 2
Sunrise Hills 2 is an approved development of two market-rate units that awaits building permits. It is anticipated that one unit will be developed in 2023 and one in 2026.

Biglieri
Biglieri is an approved development of three market-rate units that awaits building permits.

Opperman
Opperman is an approved development of three market-rate units.

Alexander Valley Apartments
Alexander Valley Apartments is an approved housing development consisting of 75 multifamily rental apartments deed restricted as affordable for very low- and low-income households, inclusive of a manager’s unit and 37 units for farmworkers. This project is fully entitled, has received design review and subdivision approval, and building permits are expected to be issued in 2023.

Thyme Square
Thyme Square is a proposed downtown development adjacent to the Citrus Fairgrounds and east of Washington School. The development would include 48 deed restricted affordable units with further concept proposals for a police station, a health center, retail spaces and parking. The City approved an exclusive negotiating agreement (ENA) with the project developer in 2021.

3.3 HOUSING OPPORTUNITY SITES
Cloverdale’s large development pipeline of 570 units, along with safe harbor ADU/JADU assumptions of 35 units, exceeds the City’s total RHNA of 335 units by 81% (267 units). The Housing Element also includes an inventory of suitable sites that are appropriately zoned for housing development. These sites, along with the programs discussed in Section 3.6 will ensure the City plans for No Net Loss considerations. Information about these sites is included below. Pursuant to Chapter 667, Statutes of 2019 (SB 6), the site inventory is also prepared using the standards and electronic forms adopted by HCD. The full sites inventory can be found in Appendix C.
202
64 The City will continue to incentivize development on existing sites not included in the pipeline, particularly vacant sites included in prior Housing Element inventories. Additional appropriately-zoned sites will be maintained on an administrative list, to be utilized for dynamic updates to the sites inventory in the Annual Progress Report in the event that the City needs to supplement remaining development capacity to address its remaining RHNA (IP 2.1.1).

Table 13: Housing Site Capacity and RHNA
Low-Income ModerateIncome
Above
ModerateIncomeTotal
RHNA Allocation 141 45 149 335
RHNA
Credits
Pipeline 291 50 229 570
ADUs/JADUs 21 10 4 35
Total 312 60 233 605
RHNA Surplus after Credits 171 15 84 268
Housing Sites 0 11 4 15
Total Units 312 71 237 620
Unit Surplus 171 26 88 283
Buffer 121% % 59% 85%
Table 14: Realistic Capacity of Housing Sites
# APN Address/ Location Acres Zone Max Density
(units/ acre) LI MI AMI Total
1 001-175-
004
123 N. Cloverdale
Blvd. 0.13 DTC 20 1 1
2 001-175-
005
119 N. Cloverdale
Blvd. 0.09 DTC 20 1 1
3 001-172-
012 117 E. 2nd Street 0.14 DTC 20 1 1
4 001-173-
001 123 Broad Street 0.20 DTC 20 2 2
5 001-111-
040 Railroad Avenue 0.14 DTC 20 1 1
6 001-103-
038
105 Railroad
Avenue 0.27 TOD 20 1 2 3
203
65 7 001-103-
044
SE of Citrus Fair
Drive and
Cloverdale Blvd.

0.36 TOD 20 4 4
8 117-350-
005 107 Polaris Court 0.33 PD 4 1 1
9 117-350-
012 106 Orion Court 0.24 PD 4 1 1
TOTAL 0 11 4 15
Sites 1 through 5: These sites are located within the Downtown Core (DTC) Zoning District, which allows for residential development at 20 units per acre. These sites are counted in inventory at 50% of their maximum capacity to account for the possibility of non-residential uses. These sites are under 0.5 acres and are included in inventory for Moderate-Income residential development.

Sites 6 and 7: These sites are located within the TOD Zoning District. These sites are counted in inventory at 50% of their maximum capacity to account for the possibility of non-residential uses. These sites are under 0.5 acres and are included in the inventory for Moderate- and Above Moderate-Income residential development.

Sites 8 and 9: These sites are located within lower density areas and have the capacity for one single-family residence each.

3.4 DEVELOPMENT TRENDS AND REALISTIC CAPACITY

ANALYSIS
Recent development trends in Cloverdale demonstrate that residential projects are feasible in of a range of densities and sizes. The projects listed in Table 15 developed with an average density of 18 units per acre, and over 100% of maximum density allowed. This table includes all multifamily projects built, approved, or pending or in since the start of the 5th Cycle. The City has recent experience with housing projects on large sites, and with affordable housing developed at densities lower than the default density. There are no housing sites identified to meet the lower-income RHNA on nonvacant sites.

Several inventory sites allow non-residential uses in addition to allowing 100% residential development. Based on regional trends, it is likely that these sites will be developed with residential uses. However, to account for the possibility of nonresidential uses within these zones, the sites are counted in inventory at 50% of their maximum capacity. 204
66 Table 15: Examples of Existing and Pending Residential Development Development
Information
Affordabili
ty
Acre
s
Units
Max
Density
(units/acre)
Density
Achieved
(units/acre
)
% of
Max
Density
Comple
tion
Date
Cherry Creek
520 S. Cloverdale Blvd VLI 1.8 23 16 13 81% 2022
Alexander Valley Apts*
100 Asti Rd VLI, LI 3.3 75 20 25 125% 2023-2024*
Baumgardner Terrace
Apartments* ELI, VLI, LI 3.85 101 16 26 163% 2023*
Baumgardner Village* ELI, VLI, LI 3.68 59 16 16 100% 2024* Taylor Lynn Apartments
2*
669-679 S. Cloverdale
Blvd
AMI 1.4 22 16 16 100% 2019
Taylor Lynn Apartments
701 S. Cloverdale Blvd AMI 1.34 22 16 16 100% 2019
The Boulevard
Apartments AMI 1.4 22 16 16 100% 2017
Cloverdale Family
Apartments ELI, VLI, LI 1.52 32 20 21 105% 2017
Average 18 109%
*Sites marked with an asterisk are included within the City’s Planned, Approved, and Pending projects and are described in more detail in Section 3.2.2)

3.5 SUMMARY OF RHNA STRATEGY

3.5.1 RHNA Surplus Table
Low-Income ModerateIncome
Above ModerateIncome Total
RHNA Allocation 141 45 149 335
Planned and Approved
Units 291 50 229 570
ADUs/JADUs 20 9 3 32
Housing Opportunity Sites 0 11 4 15
Total Units 311 70 236 617
Unit Surplus 170 25 87 282
Buffer 121% 56% 58% 84%
205
67 3.5.2 Maps of Projects & Sites
Figure 13: Map of Planned, Approved, and Pending Projects 206
68 Figure 14: Map of Housing Opportunity Sites

3.6 PROGRAMS TO ENSURE ADEQUATE SITES
The programs within this Housing Element strive to address the City’s housing needs and to facilitate the development of housing. The following programs have been included to ensure the City maintains an adequate inventory throughout the entire 6th Cycle, meet local needs, and address Housing Element requirements.
 Sites Monitoring (IP-2.1.1): The City will monitor the supply of residential land to ensure that sufficient developable land is available for housing development throughout the eightyear planning period. If, at any time the supply of sites zoned for multifamily housing falls below the quantity of land required to accommodate the City’s remaining housing needs, the City will add additional appropriately-zoned sites to ensure ongoing sites capacity.  Accessory Dwelling Units (IP-2.2.1): Promote the development of accessory units as a source of lower-cost rental housing and a potential income source for homeowners.

Provide informational brochures regarding accessory unit opportunities and requirements at City Hall and on the City’s website. Support regional effort to provide homeowners with free property assessment, pre-approved ADU plans, and information on financing options. 207
69 3.7 FAIR HOUSING CONSIDERATIONS

3.7.1 Integration and Segregation
The City of Cloverdale’s racial demographics are consistent with the region in White and Hispanic/Latino populations, and the UC Berkeley Center for Othering & Belonging rated Cloverdale as the 6th most racially integrated City in the San Francisco Bay Area on an intrajurisdictional level (compared between cities).

On an interjurisdictional level (compared between neighborhoods), Cloverdale Boulevard divides the City’s U.S. Census tracts. Based on tract data that extends beyond city limits, it appears that the neighborhoods located east of the Boulevard are home to more renters, Latinos, and low-income households. All areas, however, were determined to be within a “Low Resource” area based on the 2022 TCAC mapping.

3.7.2 Racially and Ethnically Concentrated Areas of Poverty No Racially and Ethnically Concentrated Areas of Poverty (RECAPs) or Racially Concentrated Areas of Affluence (RCAAs) have been identified in Cloverdale. The location of housing sites does not improve nor exacerbate these conditions.

3.7.3 Designated Opportunity Areas
The entirety of the City of Cloverdale’s Census tracts are designated within the Low Opportunity Resource Category in the 2022 maps provided by the Department of Housing & Community Development and the Tax Credit Allocation Committee (HCD/TCAC). Cloverdale is the only incorporated jurisdiction in Sonoma County with a consistent resource designation citywide.

The Fair Housing Assessment and housing sites analysis rely on data made available in HCD's AFFH Data Viewer, which uses the 2021 TCAC Opportunity Area data. This data showed greater disparities than were shown to exist in 2022. As noted above, according to the 2022 TCAC maps all of Cloverdale is designated as within the Low Opportunity Resource Category and thus all housing sites are located within Low Resource areas.

3.7.4 Economic Displacement
No census tracts at risk of displacement have been identified in Cloverdale. The location of housing sites does not improve nor exacerbate these conditions.

3.8 INFRASTRUCTURE
The City has adequate water, sewer, and dry utilities available to serve the residential growth anticipated by the Housing Element, as analyzed in Section 4, and summarized below.

3.8.1 Water
The relationship between water supply and housing has been an important consideration for the City’s housing needs and opportunities and was identified as a constraint to development by some residents opposing new housing construction.
208
70 The City depends on water diverted from the Russian River for its potable water system. The City intends to increase the use of its source water by implementing minor system changes such as upgrading transfer pump stations and updating plumbing codes and employing additional water conservation programs, as build-out occurs.

The City has avoided any major water supply shortages and is projected to meet its water demands under any water type. Programs identified to address the water infrastructure demands of additional housing include IP 6.4.1 to prioritize affordable housing development for water and sewer service pursuant to State law.

3.8.2 Sewer
The City provides sewer service primarily through a gravity flow collection system.

The wastewater treatment plant is located in the southeast corner of the City and currently treats wastewater to a secondary level.

Recycled water will continue to serve as a significant reliable source of water throughout California. Based on the current and projected water use, Cloverdale’s 30% water demand could be met with recycled water if the necessary facilities and dual plumbing system were available, however, the City is not currently anticipating the use of recycled water in the planning horizon of the 2020 Urban Water Management Plan (UWMP). The CIP outlines 12 proposed actions for wastewater improvements with a total cost estimate of $108,898,930, in which two of these actions are mandated: the Wastewater Treatment Plant Upgrade to Advanced Water Treatment (2032-Beyond) and Sewer Collection System Master Plan (2025).

It is proposed that the annual wastewater rate increase by 7%.

There are several programs instituted to replace older water and wastewater systems to ensure utility resilience. Some of the ongoing projects include the Ritter Reservoir No. 1, Water Treatment Plant Chlorine Contact Tank Addition, Water Main Replacement Program, Sewer Replacement Program, and Sewer Rehabilitation Program.

3.8.3 Solid Waste Disposal
Solid waste collection and disposal services for the City of Cloverdale are provided by Recology Sonoma. The waste is trucked from Cloverdale to the Healdsburg transfer station and ultimately is transported to landfill sites outside of Sonoma County, but within the Bay Area.

Adequate landfill capacity exists in the Bay Area for the next 15 years, and it is expected that new contracts will be authorized to accommodate the City of Cloverdale’s landfill needs as the City continues to grow.

3.8.4 Electricity
Electricity and natural gas service is available throughout the City and is provided by Pacific Gas and Electric (PG&E). All residential projects are required to meet local and state building codes, which include energy conservation standards. Locally adopted green building codes in 2019 are consistent with Title 24, Part 6 of the California Energy Efficiency Standards and contain a set of requirements for energy conservation, green design, construction maintenance, safety, and accessibility. The services are adequate to meet the City’s current and future housing needs.
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71 3.9 ENVIRONMENTAL CONSIDERATIONS
Climate change has exacerbated the frequency, intensity and location of many hazards already experienced in California. Government Code Section 65583.2(b)(4) requires that any existing environmental constraints be identified that may constrain housing development.

Environmental and geologic conditions in Cloverdale make certain areas within the City more vulnerable to hazards, including geologic and seismic, wildfires, and flooding. Identifying environmental constraints allows the City to maintain and preserve existing affordable housing stock while mitigating potential hazards to new development. A full analysis of environmental constraints is included in Section 4 and summarized below.

The City’s Local Hazard Mitigation Plan (LHMP) identifies hazards and potential impact on people, property, critical infrastructure, and facilities. Some of the identified hazards that could affect the Cloverdale area include:

3.9.1 Fire
Any area of the City is at risk of wildfire encroachment, but the potential for significant damage to life and property increases in areas where development is adjacent to densely vegetated areas, known as wildland urban interface (WUI). The western edge of Cloverdale, characterized by the steep slopes, difficult fire suppression access, spotty water supply, and high fuel loads, is considered to have wildland fire hazard risks for residential structures and other development. There are no lower-income sites within a designated Very High Fire Hazard Severity Zone (VHFHSZ). The Housing Element does not allow any additional development in fire hazard areas beyond what is already allowed.

The City continues to enforce building codes, manages land in accordance with wildland fire management best practices, and conducts preventative programs that include emergency vehicle accessibility, development impact fees, vegetative clearing for buffer-zones, and environmental review for new construction. These programs may create added costs for developers but are necessary to preserve life, safety, and property.

Assembly Bill 747 (2019) requires cities to review and update the Safety Element in order to identify evacuation routes and their capacity, safety, and viability under a range of emergency scenarios. In 2021, the City of Cloverdale established an emergency evacuation zone structure and identified evacuation routes for each of the zones.

3.9.2 Flood
Areas of Cloverdale are subject to flooding during 100-year rain events, most notably along the Russian River and its tributaries. Most damage caused by periodic flooding is experienced in the south end of the city.

The well-confined stream, creek channels, and levees along the Russian River protect Cloverdale from flood risk, but the outdated storm drainage facilities put some of the areas at increased risk. The City’s Downtown Flood Reduction and FEMA’s Flood Insurance Study identifies some areas east of the freeway as susceptible to flooding in a 100-year event. There are no inventoried sites within a flood zone.
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72 Given Cloverdale’s relatively small size and modest capacity for growth, future development is not expected to add considerably to the city’s flood exposure, particularly with application of the building standards applied to new development and the implementation of the City’s Flood Damage Prevention Ordinance and Floodplain Overlay District.

The City partakes in federally backed flooding insurance programs and continues to enforce building codes and mandated environmental impact studies for construction in flood areas.

With building standards applied to new development and the implementation of the City’s Flood Damage Prevention Ordinance and Floodplain Overlay District, future development is not expected to add considerably to the city’s exposure. 211
73 Figure 15: Cloverdale Flood Hazard Areas

3.9.3 Earthquakes
Cloverdale has avoided damage from earthquakes in the past but there are major faults in proximity that make the City vulnerable to future seismic events similar to other Bay Area cities.

The nearest faults to Cloverdale are the Maacama, which runs north-south due east of the City 212
74 approximately three miles east of City limits, and the Rodgers Creek-Healdsburg, located approximately 5 miles south of the City. There are no housing sites on or within 10,000 feet of a known fault.

3.10 CONCLUSION
The City of Cloverdale is well positioned to successfully implement the policies, programs, and actions of this Housing Element. The 2023 Housing Element serves the housing needs of the next eight years for current and future residents and fulfills the statutory requirements of the State of California. The Housing Element demonstrates that the City has the housing sites and planned projects needed to address and surpass its Regional Housing Needs Allocation without need to rezone sites. Moreover, the selected sites are integrated throughout the City with adequate distance from environmental hazards in consideration of existing and enhanced fair housing requirements. Programs have been identified to mitigate constraints to the production of housing, and to ensure that Cloverdale can continue to be an affordable and vibrant community for a wide variety of residents in the years to come. 213
February 2023 | General Plan EIR Addendum

ADDENDUM TO THE GENERAL PLAN EIR
SCH No. 2007082143

FOR THE
2023–2031 HOUSING ELEMENT
City of Cloverdale
Prepared for:

City of Cloverdale
Contact: Kevin Thompson
Assistant City Manager/Community Dev. Director
124 N. Cloverdale Boulevard
Cloverdale, California 95425
707.894.1723
[email protected]
Prepared by:
4LEAF, INC.

Contact: Jane Riley, AICP, Director of Housing Policy
2126 Rheem Drive
Pleasanton, California 94588
707.309.4775
[email protected]
214
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ADDENDUM TO THE GENERAL PLAN EIR FOR THE 202 3 – 20 31 HOUSING ELEMENT UPDATE

CITY OF CLOVERDALE
Table of Contents
February 2023 Page i
Section Page

1. ADDENDUM TO THE CERTIFIED GENERAL PLAN EIR .................................................... 1

1.1 BACKGROUND ...........................................................................................................1

1.2 GENERAL PLAN EIR....................................................................................................2

1.3 PROJECT SUMMARY..................................................................................................3

1.4 PURPOSE OF AN EIR ADDENDUM.........................................................................29

2. CEQA ANALYSIS .............................................................................................................. 29

2.1 ENVIRONMENTAL ANALYSIS ..................................................................................31

2.2 FINDING.....................................................................................................................33 Table Page
TABLE 1-1 2015-2023 HOUSING ELEMENT PROGRAM IMPLEMENTATION STATUS...............5 216
ADDENDUM TO THE GENERAL PLAN EIR FOR THE 202 3 – 20 31 HOUSING ELEMENT UPDATE

CITY OF CLOVERDALE
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ADDENDUM TO THE GENERAL PLAN EIR FOR THE 202 3 – 20 31 HOUSING ELEMENT UPDATE

CITY OF CLOVERDALE
February 2023 Page 1

1. Addendum to the Certified General Plan EIR

1.1 BACKGROUND
The proposed 2023–2031 Housing Element update (proposed project) will replace the existing 2015–2023 Housing Element and serve as the City of Cloverdale’s (City’s) guiding policy document that meets future needs of housing for all the City’s economic levels. The Housing Element is only one of the seven elements of the City’s General Plan. California Housing Element Law requires that each city and county develop local housing programs to meet its “fair share” of existing and future housing needs for all income groups. The Association of Bay Area Governments (ABAG) is responsible for developing and assigning these regional needs, or Regional Housing Needs Allocations (RHNA), to the jurisdictions in the greater Bay Area region. Consistent with the California Department of Housing and Community Development (HCD) schedule, the proposed Cloverdale Housing Element is an eight-year plan extending from 2023 to 2031 that addresses the RHNA projection period.

As a policy document, the Housing Element does not result in physical changes to the environment but encourages the provision of affordable housing within the housing allowed in the Land Use Element of the General Plan. None of the policies in the proposed Housing Element would change the existing land use pattern as established in the General Plan and evaluated in the General Plan EIR. All future construction in the city must comply with the General Plan, zoning ordinance, state and federal permits, and local development standards.

In addition, future discretionary actions (i.e., use permits, site plan review) require independent and project-specific environmental review to comply with the California Environmental Quality Act (CEQA).

This document serves as the environmental documentation for the City’s proposed 2023–2031 Housing Element update. This addendum to the City of Cloverdale General Plan Environmental Impact Report (EIR) (State Clearinghouse Number 2007082143), certified on May 13, 2009, demonstrates that the analysis contained in that EIR adequately addresses the potential physical impacts associated with implementation of the City’s Housing Element update and that none of the conditions described in CEQA Guidelines Section 15162 that call for the preparation of a subsequent EIR or negative declaration. 218
ADDENDUM TO THE GENERAL PLAN EIR FOR THE 202 3 – 20 31 HOUSING ELEMENT UPDATE

CITY OF CLOVERDALE

1. Addendum to the Certified General Plan EIR