3. Provide alternative direction to staff.
________________________________________________________________________________________ Subcommittee Recommendation:
None.
________________________________________________________________________________________ Budget/Financial Impact:
Adoption of the Master Fee Schedule will enable the City to recover the cost of providing city services to residents, applicants, businesses and developers.
________________________________________________________________________________________ Attachments:
1. Resolution
2. Exhibit A
188
CITY OF CLOVERDALE
CITY COUNCIL
RESOLUTION NO. XXX-2023
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE
ESTABLISHING AND UPDATING THE SCHEDULE OF FEES AND CHARGES FOR
CITY SERVICES AND REPEALING PREVIOUSLY ADOPTED AND CONFLICTING
FEES AND CHARGES FOR SUCH SERVICES
WHEREAS, the City Council of the City of Cloverdale (“City”) has maintained a policy of recovering up to the full cost of providing miscellaneous voluntary City services and regulatory activities from those persons utilizing them, so that such costs are borne by the direct beneficiaries of such services and regulatory activities rather than by the City General Fund, pursuant to applicable law; and WHEREAS, the City Council last updated the City’s schedule of such services and regulatory activities by Resolution No. 063-2022 on June 22, 2022; and
WHEREAS, the City Council last updated the City’s schedule of its engineering and planning service fees by Resolution No. 063-2022 on June 22, 2022; and
WHEREAS, City staff have recently completed a review of City service fees and charges, including an analysis of the personnel, maintenance and operation costs, professional services, capital costs, and time, materials and equipment required to perform such services; and WHEREAS, based on the analysis of such fees and charges, staff have estimated cost of the time, materials and equipment in light of the present costs of providing the services that such fees and charges are intended to recover and staff’s analysis of such present service costs has resulted in re-calculated service fees and charges, as set forth in the Fee Schedule attached hereto and made part of this Resolution as Exhibit A (“Fee Schedule”);
WHEREAS, the current Staff Billing Rates for various City services and activities are attached hereto and made a part of this Resolution as a portion of Exhibit A (“Staff Billing Rates”); and WHEREAS, in adopting the fees and charges for City services as set forth in this Resolution, the City Council is exercising its powers under Article XI, Section 7 of the California Constitution, Section 66014 of the California Government Code, and other applicable law; and WHEREAS, none of the fees and charges set forth in the Fee Schedule adopted by this Resolution is a “tax” as defined in Section 1, paragraph (e) of Article XIIIC of the California Constitution because such fees and charges are imposed for a specific benefit conferred or privilege granted directly to the payer that is not provided to those not charged, and which does not exceed the reasonable cost to the local government of providing the service or product; such fees and charges are imposed for a specific government service or product provided directly to the payer that is not provided to those not charged, and which does not exceed the reasonable cost to the local government of providing the service or product; and/or such fees and charges are imposed for the reasonable regulatory costs to a local government for issuing licenses and permits, performing investigations, inspections and audits, enforcing agricultural marketing orders 189
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and the administrative enforcement and adjudication thereof; and/or such fees and charges are imposed as a condition of property development; and
WHEREAS, the fees and charges set forth in the schedule of fees and charges adopted by this Resolution are not subject to the requirements of Article XIIID of the California Constitution concerning property related assessments and fees pursuant to Apartment Association of Los Angeles County v. City of Los Angeles (2001) 24 Cal.4th 830, in that such fees are not applicable to incidents of property ownership, but rather to actual use of City services; and
WHEREAS, in accordance with Government Code Section 50076, fees and charges that do not exceed the reasonable cost of providing the service or regulatory activity for which the fees are charged and which are not levied for general revenue purposes are not special taxes as defined in Article 3.5 of the Government Code; and
WHEREAS, in accordance with Government Code Section 66014, local agency fees for: zoning variances, use permits, building inspections, building permits, filing and processing applications and petitions filed with the local agency formation commission or conducting proceedings filed under the Cortese-Knox Local Government Reorganization Act of 1985 (Government Code § 56000, et seq.), processing maps under the Subdivision Map Act (Government Code § 66410, et seq.), or planning services shall not exceed the estimated reasonable cost of providing the service for which the fee is charged; and WHEREAS, in accordance with Government Code section 65104, fees to support the work of planning agencies shall not exceed the reasonable cost of providing the service for which the fee is charged; and WHEREAS, in accordance with Government Code Section 65456, legislative bodies may, after adopting a specific plan, impose a specific plan fee upon persons seeking governmental approvals which are required to be consistent with the specific plan, and such fees shall, in the aggregate, defray but not exceed the cost of preparation, adoption and administration of the specific plan; and WHEREAS, in accordance with Government Code Section 65909.5, reasonable city fees for the processing of use permits, zone variances, or zone changes shall not exceed the amount reasonably required to administer the processing of such permits, zone variances or changes; and WHEREAS, in accordance with Government Code Section 66451.2, reasonable local agency fees for the processing of tentative, final and parcel maps shall not exceed the amount reasonably required by the agency; and
WHEREAS, in accordance with Health and Safety Code Section 17951, city governing bodies may prescribe fees for permits, certificates or other documents required or authorized concerning implementation and enforcement of the California Building Standards Code, and such fees shall not exceed the amount reasonably required to administer or process those permits, certificates or other forms or documents, and shall not be levied for general revenue purposes; and
WHEREAS, in accordance with Health and Safety Code Section 19132.3, city governing bodies may adopt fees for filing building permit applications, and such fees shall not exceed the amount reasonably required for the local enforcement agency to issue such permits, and shall not be levied for general revenue purposes; and
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City of Cloverdale
WHEREAS, in accordance with Health and Safety Code Section 19852, city governing bodies may prescribe such fees as will pay the expenses incurred by the building department in maintaining the official copy of the plans of buildings for which building permits have been issued, but such fees shall not exceed the amount reasonably required in maintaining the official copy of the plans for which building permits have been issued; and
WHEREAS, fees adopted pursuant to Government Code Sections 66014, 65104, 65456, 65909.5, and 66451.2, and Health and Safety Code Sections 17951, 19132.3, and 19852, are to be imposed pursuant to Section 66016 of the Government Code, which imposes certain procedural requirements prior to levying a new fee or service charge, or prior to approving an increase in an existing fee or service charge; and WHEREAS, in accordance with the Government Code Section 66016, the fees contained in the Fee Schedule and the basis for calculating such fees constitute cost data supporting the fee increases and new fees and charges, and such cost data was available for public review and comment for ten days prior to the public hearing at which this Resolution was adopted; and WHEREAS, in accordance with California Government Code Section 66016, at least 14 days prior to the public hearing at which the City Council first considered adoption of the fees established by this Resolution, notice of the time and place of the hearing was mailed to eligible interested parties who filed written requests with the City for mailed notice of meetings on new or increased fees or service charges; and
WHEREAS, 10 days advance notice of the public hearing at which this Resolution was adopted was given by publication in accordance with Section 6062a of the Government Code; and WHEREAS, it is the intention of the City Council to adopt a schedule of fees and charges, which updates certain existing fees and charges, and/or establishes certain new fees and charges based on the City's budgeted and projected costs of providing such services; and WHEREAS, the schedule of fees and the total amounts thereof, described in Exhibit "A," which is attached to and made a part of this Resolution, are hereby determined to be reasonable in that the amounts thereof do not exceed the estimated reasonable costs of providing the services for which the charges and fees are made;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Cloverdale as follows:
Section 1. Findings. The following findings are true and correct and adopted as the findings of the City Council:
A. The purpose of the fees and charges set forth in Exhibit "A" of this Resolution is to recover up to the full, lawfully recoverable costs incurred by the City in providing various City services, and such fees and charges are not levied for general revenue purposes.
B. After consideration of the data and information regarding the costs of providing services relating to all fees and charges subject to this Resolution, including the Fee Schedule, Staff Billing Rates, all testimony received orally or in writing at or before the noticed public hearing, the agenda report and the background documents to the agenda report and all correspondence received (together, “Record”), the City Council of the City of Cloverdale approves and adopts the methods and basis of calculations of 191
City of Cloverdale
the fees and charges identified in Exhibit A as establishing the reasonable estimated cost of providing such services or activities.
C. Adoption of the fees and charges set forth in Exhibit "A" of this Resolution is intended to recover costs necessary to maintain such services within the City within existing service areas and is not a “project” within the meaning of the California Environmental Quality Act ("CEQA") pursuant to 14 California Code of Regulations ("CEQA Guidelines") section 15378(b)(4) (the creation of government funding mechanisms or other government fiscal activities which do not involve any specific commitment to any specific project which may result in a potentially significant impact on the environment); and/or CEQA Guidelines section 15273 (statutory exemption for rates, tolls, fares and charges within an existing service area); and/or CEQA Guidelines section 15061(b)(3) (“common sense” general exemption where there is no possibility the activity in question may have a significant effect on the environment).
D. The Record establishes that the costs listed in the Fee Schedule and the staff rates applicable to those fees and charges which are to be increased and/or established as costs incurred by the City in providing City services are reasonable estimates of the cost of providing such services, and that the revisions recommended to existing fees for such services are necessary to recover the reasonable, estimated cost of providing such services.
Section 2. Fee Schedule Adoption. The fee amounts that result from the application of the methods and basis of calculation of the Fees identified in Exhibit A to current staff billing rates specified in Exhibit B for services and activities subject to such fees are hereby imposed on the services or activities subject to such Fees at the time such services or activities are sought and/or performed by the City or its designated contractors.
Section 3. Separate Fee for Each Process. All fees set by this Resolution are for each identified process or service; additional fees shall be required for each additional process or service that is requested or required. Where fees are indicated on a per unit of measurement basis, the fee is for each identified unit or portion thereof within the indicated ranges of such units.
Section 4. Adoption of Fees.
A. Definitions.
(1) “Applicant” shall mean any person required by the Cloverdale Municipal Code or other applicable law to apply to the City seeking a permit or other approval or services or to file documents, including, but not limited to, maps, concerning proposed Development Projects within the City. “Applicant” shall also mean any person who: (i) is permitted by the Cloverdale Municipal Code or other applicable law to apply to the City seeking a permit or other approval or services or to file documents, including, but not limited to, maps, concerning proposed Development Projects within the City and who (ii) actually applies to the City seeking such permit or other approval or services or files such documents.
(2) “Development Projects” shall mean the construction, alteration or addition, other than by the City, of any building or structure within the City, and any use of land, other than by the City, including, but not limited to, subdivision of land, within the City that is subject pursuant to the Cloverdale Municipal Code or other applicable law to first seeking and obtaining from the City a permit or other approval or services or to first filing documents, including, but not limited to, maps with the City. 192
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(3) “Fees” shall mean the charge or charges imposed on members of the public or Applicants to recover the costs incurred by the City in providing City services to any member of the public and development related services to Applicants.
B. Services Fees Imposed.
Fees shall be imposed on and paid by members of the public and Applicants at the times, and in the amounts, and otherwise apply and be administered as prescribed in this Resolution. The City shall accept for processing no applications or other filings that are subject to payment of Fees without the fee required pursuant to this Resolution.
C. Time for Payment of Fees.
The estimated Fees applicable to members of the public and Applicants subject to payment of Fees shall be deposited and/or be paid, upon a member of the public or an Applicant seeking or being required to seek a permit or other approval or services or filing documents, including, but not limited to, maps, concerning or related to City services and/or proposed Development Projects within the City, and upon notice from the City that a deposit for future processing is required.
D. Fee Amounts.
The fee amounts shall be as specified in the Fee Schedule attached as Exhibit A to this Resolution.
The total Fees applicable to any City services or Development Projects that require payment of multiple Fees shall be the sum of all such Fees.
E. Use of Fee Revenue.
The revenues raised by payment of the Fees shall be used to fund the estimated reasonable cost of providing the services for which the Fees are charged, and the fee revenues shall not be used for general revenue purposes. Fees shall be applied against the cost of providing the services for which the fees are charged. The City shall maintain a record of direct and indirect costs of providing services for City services and Development Projects subject to the deposit.
F. Deposit Maintenance.
Applicants subject to Fees in the form of a deposit must maintain deposit balances in accordance with this provision. When City service costs equal 75 percent of the deposit balance, the City shall notify the Applicant that the deposit must be increased to its original amount as prescribed in this Resolution.
After an Applicant for a Development Project subject to deposit in accordance with the Resolution has been notified City service costs equal 75 percent of the deposit balance, when the service costs equal 90 percent of the deposit balance, services for such Development Project will cease until the deposit is increased to its original amount prescribed in this Resolution, and/or City staff may recommend denial of the Development Project to the decision making body.
G. Refund of Unused Deposit Balances.
Fees other than deposit amounts are not subject to refund. If a fund balance remains in the deposit for a Development Project, and the City services for such Development Project are completed and 193
City of Cloverdale
all City service costs paid from such deposit, the remaining deposit balance shall be refunded, without interest, to the Applicant.
Section 5. Subsequent Analysis and Revision of the Fees. The fees and charges set forth herein are adopted and implemented by the City Council in reliance on the Record identified above. The City may continue to conduct further study and analysis to determine whether the fees and charges for City services should be revised. When additional information is available, the City Council may review the fees and charges to determine that the amounts do not exceed the estimated reasonable cost of providing the services for which the fees and charges are charged.
Section 6. Adjustment. From time to time, as appropriate, City staff are directed to analyze the calculations contained in Exhibit A to determine whether, when applied to current staff billing rates for providing services and activities subject to the Fees, such calculations are no longer adequate to recover the reasonable estimated cost of providing such services and regulatory activities, staff are directed to return to the City Council with a new staff analysis and proposed Fee calculations for consideration and possible adoption by the City Council.
Section 7. Update of Staff Billing Rates. City staff are directed to update the calculation of the current Staff Billing Rates for services and regulatory activities subject to City fees pursuant to this Resolution and to update the current Fee Schedule and Staff Billing Rate schedule to reflect such updated rates as appropriate, and to post such updated rates and the Fee Schedule and to otherwise make the updated current fee amount information available to any interested member of the pubic.
Section 8. Effective Date. This Resolution shall become effective immediately. In accordance with Government Code Section 66017, all new and/or increased fees and charges upon a development project, as defined in Government Code Section 66000, which apply to the filing, accepting, reviewing, approving, or issuing of an application, permit, or entitlement to use shall be effective no sooner than 60 days following the effective date of this Resolution. All other new and/or increased fees and charges not subject to Government Code Section 66017 that are set forth in Exhibit A shall become effective immediately.
Section 9. Repealed. These fees and charges shall supersede the corresponding fees previously established and adopted by the City Council. All previously adopted and conflicting fees and charges and all resolutions, including, but not limited to, Resolution Nos. 79-2006, 042-2009 and 043-2009, 022-2011, 047-2014, 051-2016 and other actions of the City Council are hereby repealed to the extent they conflict with the contents of this Resolution.
Section 10. Severability. The individual fees and charges set forth in Exhibit "A" of this Resolution and all portions of this Resolution are severable. Should any of the fees or charges or any portion of this Resolution be adjudged to be invalid and unenforceable by a body of competent jurisdiction, then the remaining fees, charges and/or Resolution portions shall be and continue in full force and effect, except as to those fees, charges, and/or Resolution portions that have been adjudged invalid. The City Council of the City of Cloverdale hereby declares that it would have adopted each of the fees and charges set forth in Exhibit "A" of this Resolution, and this Resolution and each section, subsection, clause, sentence, phrase and other portion thereof, irrespective of the fact that one or more of the fees, charges, or sections, subsections, clauses, sentences, phrases or other portions of this Resolution may be held invalid or unconstitutional.
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City of Cloverdale
The foregoing Resolution was duly introduced and duly adopted by the City Council at a regular meeting held on the 14th day of June 2023, by the following roll call vote:
AYES: ()
NOES: ()
ABSTAIN: ()
ABSENT: ()
APPROVED ATTEST:
_________________________________ _____________________________ Todd Lands, Mayor Michael Maloney, City Clerk
Attachment:
Exhibit A – Master Fee Schedule
195
This Fee Schedule reflects the City's minimum processing costs. City services over and above the minimum project costs specified herein are recoverable on a time and materials basis. These costs may include, but are not limited to: attorney fees, staff time, and engineering fees. All staff time charges are based on the current City of Cloverdale billing rates applicable to the position and department completing the service.
If the costs incurred for a project are in excess of the minimum, a deposit for future processing will be required. Failure to replenish deposits in a timely manner may delay project processing.
For any activity requiring review by the City Attorney, the applicant shall reimburse the City for actual costs incurred from the City Attorney. The Director of the applicable department shall determine the appropriate deposit to be submitted by the applicant for recovery of City Attorney costs.
Draft Schedule of Rates and Fees
Fiscal Year 2023-24
196
City of Cloverdale
2023-24 Master Fee Schedule
Exhibit A - Commercial Cannabis Permit Fees
Permit Type Application
Deposit Annual Fee
Commercial Cannabis Cultivation Permit Type
Outdoor Cottage - 25 Plants $2,808.50 $661.70 0%
Outdoor Specialty - 5,000 sq. ft. or 50 Plants $2,808.50 $3,308.50 0% Outdoor Small - 5,001 - 10,000 sq. ft. $2,808.50 $6,617.00 0% Indoor Cottage - 500 sq. ft. $2,808.50 $1,654.25 0%
Indoor Specialty - 501 - 5,000 sq. ft. $2,808.50 $3,308.50 0% Indoor Small - 5,001 - 10,000 sq. ft. $2,808.50 $6,617.00 0% Mixed Light Cottage - 2,500 sq. ft. $2,808.50 $1,654.25 0% Mixed Light Specialty - 2,501 - 5,000 sq. ft. $2,808.50 $3,308.50 0% Mixed Light Small - 5,001 - 10,000 sq. ft. $2,808.50 $6,617.00 0% Commercial Nursery Permit $2,808.50 $6,617.00 0%
Other Commercial Cannabis Permit Types
Commercial Delivery Service Permit $2,808.50 $4,615.00 0% Commercial Distribution Permit (Inside City Limits) $2,808.50 $6,257.00 0% Commercial Manufacturing Permit $2,808.50 $6,257.00 0%
Commercial Testing Permit $2,808.50 $4,037.00 0%
Microbusiness $2,808.50 $6,257.00 0%
Commercial Cannabis Dispensary
Application Phase 1 - Background Check Fee per Operator $296.00 Application Phase 2 - Proposal Submission, Ranking & Recommendation $5,182.00 Annual Commercial Dispensary Permit $8,410.50 0%
Dispensary Total $5,478.00 $8,410.50
*Fee does not include Audit Fee
Background Check Fee per Operator/Employee (Required for all Permit Types) $296.00 Audit Fee as required by the City $6,000.00
197
City of Cloverdale
2023-24 Master Fee Schedule
Exhibit A - Community Development Department
* Minimum Charge
Fee Description and Details Deposit May be Required
ALL DEPARTMENTS - PER PAGE FEE TO MAKE COPIES $0.35 per page 0% ALL DEPARTMENTS - PUBLIC HEARING NOTICE PUBLICATION IN NEWSPAPER $305.00 per notice minimum 103% 3,020.00 minimum 13%
$995.00 and project fees 28%
APPEALS (IF APPLICATION IS CITY-INITIATED) * $375.00 per appeal 70% CEQA ADDENDUM TO E.I.R. FEE * $13,785.00 minimum 8%
CEQA CATEGORICAL EXEMPTION WITH NO INITIAL STUDY * $45.00 0% $15,000 deposit plus cost to prepare the E.I.R. 0%
CEQA REVIEW - INITIAL STUDY WITH MITIGATED NEGATIVE DECLARATION * $4,520.00 minimum 12% ADDENDUM TO CEQA REVIEW - INITIAL STUDY WITH MITIGATED NEGATIVE DECLARATION * $2,590.00 minimum 14% CERTIFICATE OF COMPLIANCE * $2,885.00 minimum per parcel 1% Applies to all Certificates of Compliance being requested for one parcel.
CHANGES TO A CITY COUNCIL- APPROVED PROJECT FEE * $1,840.00 minimum 10% CHANGES TO A PLANNING COMMISSION - APPROVED PROJECT FEE * $920.00 minimum 10% CHANGES TO A STAFF - APPROVED PROJECT FEE * $460.00 minimum 10% CONDITIONAL USE PERMIT * $3,155.00 minimum 12%
CONDITIONAL USE PERMIT MODIFICATION FEE * $1,855.00 minimum 16% DESIGN REVIEW (MAJOR) * $3,970.00 minimum 8%
DESIGN REVIEW (MINOR) * $1,485.00 minimum 10%
DESIGN REVIEW MODIFICATION FEE (MAJOR) * $1,735.00 minimum 8% DESIGN REVIEW MODIFICATION (MINOR) * $645.00 minimum 9% GENERAL PLAN AMENDMENT * $4,965.00 minimum 11%
HOME OCCUPATION PERMIT * $94.00 each permit 11%
LOT LINE ADJUSTMENT * $2,435.00 minimum 12%
Applies to all applications or projects that require the preparation of an Initial Study and an E.I.R. Fees to applicant will be based on time and material costs.
Public Hearing Notice fee is not included and charge will be applied toward deposit.
The costs of preparing a Mitigated Negative Declaration does not include any mitigation monitoring or site inspection relating to the proposed development project.
The costs of preparing a Mitigated Negative Declaration does not include any mitigation monitoring or site inspection relating to the proposed development project.
CEQA REVIEW - INITIAL STUDY WITH ENVIRONMENTAL IMPACT REPORT (E.I.R.) * AMENDMENT TO PRELIMINARY AND/OR PRECISE DEVELOPMENT PLAN * APPEALS (IF FEE-BASED APPLICATION HAS BEEN FILED AND PAID) * Amount is a fee, not a deposit.
All other costs are reimbursed from the project application fee or deposit.
Applies to all changes or revisions to an Adopted Preliminary or Precise Development Plan. 198
City of Cloverdale
2023-24 Master Fee Schedule
Exhibit A - Community Development Department
* Minimum Charge
Fee Description and Details Deposit May be Required
LOT MERGER (VOLUNTARY) * $1,240.00 minimum 15%
Applies to the Voluntary Merger of a maximum of two lots.
MINOR EXCEPTION * $325.00 minimum 10%
PLOT PLAN REVIEW * $555.00 minimum 10%
PRE-APPLICATION MEETING * $1060.00 minimum 4%
No charge for first meeting.
PRECISE DEVELOPMENT PLAN * $5,650.00 minimum 10%
PRELIMINARY DEVELOPMENT PLAN * $5,650.00 minimum 10%
PRE-SUBMITTAL PROJECT ASSISTANCE * To Be Determined - Case by Case Basis PUD PERMIT * $2,805.00 minimum 7%
REPRODUCTION ON DISK * $5.00 Per Disk 0%
REGISTRATION FEE FOR ABANDONED AND DISTRESSED RESIDENTIAL PROPERTIES * $185.00 each address registered 9% Inspection, administration and enforcement under Chapter 8.34.040 of the REVERSION TO ACREAGE * $2,395.00 minimum 8%
SIGN PERMIT - ADMINISTRATIVE PROGRAM * $230.00 minimum 10% SIGN PERMIT - PLANNED PROGRAM * $1,325.00 minimum 23%
SPECIFIC PLAN * $10,370.00 minimum 6%
TENTATIVE MAP (MAJOR) * $14,970.00 minimum 7%
Applies to all subdivisions having 5 lots or more.
TENTATIVE MAP (MINOR) * $3,915.00 minimum 11%
Applies to all subdivisions having 4 lots or less.
TENTATIVE MAP TIME EXTENSION FEE (MAJOR) * $6,420.00 minimum 8% Applies to all subdivisions having 5 lots or more.
TENTATIVE MAP TIME EXTENSION FEE (MINOR) * $1,310.00 minimum 16% Applies to all subdivisions having 4 lots or less.
TREE PERMIT * Minimum $20.00 0%
FINAL SUBDIVISION MAP * $11,375.00 minimum 2%
Applies to all subdivisions having 5 lots or more.
Plus Engineering Fee
FINAL PARCEL MAP* $4,185.00 minimum 2%
Applies to all subdivisions having 4 lots or less.
Plus Engineering Fee
The Community Development Director shall estimate hours and costs, and a deposit shall be submitted. 199
City of Cloverdale
2023-24 Master Fee Schedule
Exhibit A - Community Development Department
* Minimum Charge
Fee Description and Details Deposit May be Required
VARIANCE * $3,405.00 minimum 13%
PREZONE/ANNEXATION * $9,130.00 minimum 7%
ZONING TEXT OR MAP AMENDMENT * $7,445.00 minimum 4%
ZONING VERIFICATION LETTER FEE * $185.00 minimum 9%
ZONING ORDINANCE DETERMINATION BY PLANNING COMMISSION FEE * $740.00 minimum 9% 200
City of Cloverdale
2023-24 Master Fee Schedule
Exhibit A - Engineering Department
* Minimum Charge
Fee Description and Details Deposit May be Required
ALL DEPARTMENTS - PER PAGE FEE TO MAKE COPIES (Letter, Legal & Ledger) $0.35 per page 0% PER PAGE FEE TO MAKE COPIES (ARCH D & ARCH E) $10.00 per Page ALL DEPARTMENTS - PUBLIC HEARING NOTICE PUBLICATION IN NEWSPAPER $305.00 per notice minimum 103% Public Notice Charge from Press Democrat - At Cost
ANNEXATION MAP & DESCRIPTIONS * $4,010.00 minimum 0%
Base amount for map and description.
CERTIFICATE OF COMPLIANCE * Combined with Planning Fee
CERTIFICATE OF CORRECTION/LEGAL DESCRIPTION * $910.00 minimum 0% CONDOMINIUM PLATS - ASSUMES SIX (6) LOTS * $3,395.00 minimum 0% ENCROACHMENT PERMIT * $585.00 minimum 1%
ENCROACHMENT PERMIT - ANNUAL $445.00 0%
Additional inspections $95 each
FINAL MAP - ASSUMES SIX (6) LOTS AND LOCAL AGENCY SHEET * Combined with Planning Fee INDUSTRIAL WASTEWATER DISCHARGE PERMIT $4,705.00 minimum 0% LEGAL DESCRIPTIONS * $2,925.00 min per description 0%
LOT LINE ADJUSTMENTS - TWO (2) LOTS * $2,240.00 minimum 0% OUTSIDE UTILITY SERVICE AGREEMENT * $5,725.00 minimum 0% PARCEL MAP * Included in Planning Fee
RIGHT-OF-WAY VACATION * $7,230.00 minimum 0%
IMPROVEMENT PLANS * $2,500.00 minimum 1%
201
City of Cloverdale
2022 Master Fee Schedule
Exhibit A - Finance and Administration
% Increase
* Minimum Charge
Fee Description and Details Deposit May be Required
ALL DEPARTMENTS - PER PAGE FEE TO MAKE COPIES $0.35 per page 0% ALL DEPARTMENTS - PUBLIC HEARING NOTICE PUBLICATION IN NEWSPAPER $305.00 per notice minimum 103% ALL DEPARTMENTS - FINANCE CHARGE ON PAST DUE ACCOUNTS 1.5% per month on past due amount 0% For monthly miscellaneous accounts receivable invoices (non Utility Billing) APPEALS TO CITY COUNCIL $400.00 minimum per appeal 70%
BUDGET COPY Paper Copy $0.35 per page 0%
Available free on the City's website at www.cloverdale.net BUSINESS LICENSE LISTING/LABELS $60.00 minimum plus cost of supplies 9% Actual time plus cost of supplies
CAMPAIGN DISCLOSURE STATEMENT $0.10/per page 0%
Mandated by statutes
CERTIFICATION OF DOCUMENTS $135.00 / 1 hour minimum 8%
CHECK PROCESSING - RETURNED CHECK CHARGE $40.00 14%
Full recovery of cost of charges from bank plus administrative time.
CHECK PROCESSING - STOP PAYMENT / RE-ISSUE Bank fee at Cost Customer responsible for fee charged by bank (presently $25)
ONLINE PAYMENT PROCESSING FEE
Business License Payment - echeck $ 1.25 0%
Business License Payment - debit/credit card 2.9% or $2.00 minimum Planning and Building - echeck $ 5.50 0%
Planning and Building - debit/credit card 2.99% + $0.30 per transaction COPIES OF MINUTES $65.00 plus reproduction & mailing fees 0% MOTION PICTURE PERMIT $950.00 9%
NOTICE OF VIOLATION ENFORCEMENT See Comments for Penalties
Violations considered to be an Infraction cannot exceed $100 first violation; $200 second violation; and $500 for each subsequent violation within one year. Violations considered to be a Misdemeanor cannot exceed $1,000 per violation.
Appeals to the City Council of a decision by the Planning Commission, staff or administrative decision. Reimbursement for full recovery of cost for Public Notice requirements plus actual staff time.
City Clerk certification of records approved by the City Council. Billed in actual time with one hour minimum.
Cost is based on per page reproduction charge, or actual media cost for other media plus actual shipping and postage costs for requests to ship or mail minutes where prepaid shipping not provided. Minutes are available on line at www.cloverdale.net.
Application filing fee for permit for filming of motion pictures, commercials, et cetera, for commercial and non-commercial purposes (nonrefundable), plus insurance.
The City may impose penalities pursuant to CMC §1.14.050(a) and/or Government Code §36901 and §53069.4 for a Notice of Violation(s) issued by any department. Penalties shall not exceed the amounts set forth in Government Code §36900(b), as amended from time to time. 202
City of Cloverdale
2023-24 Master Fee Schedule
Exhibit A - Police
* Minimum Charge
Fee Description and Details Deposit May be Required
CAD REPORT $10.00 0%
Estimated cost of CAD report reproduction. Non-refundable CHILD CAR SEAT INSTALLATION $0.00
Fee for the installation and instruction of installation of a child car seat.
CITATION SIGN-OFF $0.00
Fees relates to all persons requesting a police officer to sign-off on a citation. (No Charge per Linda Webb)
DISCOVERY REQUEST (Changed from 1 hr to 1.5 hrs) $165.00 6% Based on actual position wages and benefits listed through current MOU. Billed FALSE ALARMS $100.00 fourth and each subsequent 5%
This fee applies to four or more false alarms in a calendar year. A warning letter is issued when a third false alarm occurs.
FINGERPRINTING SERVICES - CLOVERDALE RESIDENTS ONLY $40.00 0% LOCAL CRIMINAL HISTORY RECORD $55.00 10%
Research, prepare and print letter, complete receipt. Non-refundable.
LOCAL RECORD CLEARANCE LETTER $20.00 0%
Research, prepare and print letter, complete receipt. Non-refundable.
LOSS VERIFICATION LETTER $25.00 0%
Research, prepare and print letter, complete receipt. Non-refundable.
MASSAGE THERAPY ESTABLISHMENT PERMIT APPLICATION $450.00 11% (Two-year permit - covers licensed therapist/owner)
MASSAGE THERAPIST PERMIT APPLICATION $450.00 11%
(Two-year permit - not owner of establishment)
MEDICAL CANNABIS CULTIVATION PERMIT APPLICATION $450.00 11% PHOTOS (POLICE RECORDS) $25.00 minimum 0%
.
POLICE REPORT $25.00 minimum 0%
Estimated cost of police report reproduction. Includes first 10 pages. Each additional page $.35. Non-refundable.
PUBLIC TRANSPORTATION PERMIT (CERTIFICATE OF NECESSITY) - CLOVERDALE RESIDENTS ONLY $340.00 8% Includes printed Certificate of Necessity. Non-refundable.
SPEED SURVEY - PER SURVEY $25.00 per survey 0%
Fee is based on administrative time and copying one survey. Non-refundable.
TRAFFIC ACCIDENT REPORT $20.00 per copy 0%
Research, make copies, complete receipt, and deliver.
VEHICLE STORAGE / IMPOUND RELEASE $75.00 per release 0% Per Vehicle Code Section 22850.5. Paperwork is processed at the time vehicle is towed. Information entered by dispatch. Copies mailed to registered owner.
VEHICLE REPOSSESSION RELEASE $20.00 per release 0%
Fee is specified by California Vehicle Repo statute.
Estimated cost of developing/printing photos. Non-refundable deposit required.
Based on non-reimbursed fees for processing, as well as staff time. Non-refundable Based on current non-reimbursed fees for processing, as well as staff time. Non-refundable.
Based on current non-reimbursed fees for processing, as well as staff time. Non-refundable. 203
City of Cloverdale
2023-24 Master Fee Schedule
Exhibit A - Utility Departments
Fee Description and Details
SEWER DEPARTMENT - MONTHLY RATE SCHEDULE As Adopted by
Resolution 55-2021 hereby shown for informational purposes Effective Date Residential Flat Rates - Monthly Charge July 2023
Single Family Residential (Per dwelling unit) $ 51.87 10% Multi Family Residential (Per dwelling unit) $ 34.75 10% Non-Residential Base Charges - Monthly Charge
Up to 1" meter $ 14.43 10%
1 1/2" meter $ 26.05 10%
2" meter $ 40.00 10%
3" Meter $ 77.17 10%
4" Meter $ 118.98 10%
Non-Residential Usage Charges per Unit (748 gallons)
Low Strength $ 5.75 10%
Medium Strength $ 7.19 10%
High Strength $ 10.49 10%
Public Schools (monthly)
Per 100 Average daily attendance (student count) $ 212.70 10% SEWER DEPARTMENT - SEWER USE PERMIT FEE - NON-RESIDENTIAL DISCHARGES $205 Annual Fee 0% WATER DEPARTMENT - MONTHLY RATE SCHEDULE As Adopted by
Resolution 54-2021 hereby shown for informational purposes Effective Date Base Charges July 2023
Up to 1" Meter $ 32.51 12%
1 1/2" Meter $ 61.42 12%
2" Meter $ 96.11 12%
3" Meter $ 188.61 12%
4" Meter $ 292.68 12%
6" Meter $ 581.75 12%
Water Usage Charge $ 6.35 12%
(Billed in units of 100 cubic feet - 748 gallons per unit) WATER DEPARTMENT - LEAK TEST $45.00 each test after the first test 13% WATER DEPARTMENT - WATER METER TEST $90.00 per hour (one hour minimum) 13% Fee applies to customer requesting test of meter, If meter working properly, customer will be billed.
WATER DEPARTMENT - METER TAMPERING $710.00 minimum 3%
WATER DEPARTMENT - CUT LOCK $710.00 minimum 3%
$65.00 8%
$135.00 4%
Monday - Thursday 8:00a.m. - 3:00p.m. Connect Service Fee included.
Holidays billed at "After Hours" rate.
$270.00 10%
After 3:00pm weekdays, weekend and/or holidays - Connect Service Fee of $60.00 not included. Plus $65.00 WATER DEPARTMENT - AFTER HOURS DISCONNECT SERVICE FEE $270.00 10% After 3:00pm weekdays, weekend and/or holidays
WATER DEPARTMENT - DOOR HANGER DELIVERED $35.00 0%
48-hour notice of pending termination for non-payment
WATER DEPARTMENT - NON-PAYMENT DISCONNECT / RECONNECT SERVICE FEE $135.00 8% $150.00 0%
If enrolled in auto debit payment program, deposit is half $75.00 WATER DEPARTMENT - WATER METER HYDRANT HOOK-UP DEPOSIT $1,000.00 0% Per CMC 13.04.060 deposit required on new service accounts or waived per municipal code WATER DEPARTMENT - AFTER HOURS CONNECT SERVICE FEES and/or holidays Fee applied to: 1) application for new service, or 2) when a customer requests re-connection for their own convenience.
Account holder to pay fee when customer requests disconnection for their own convenience.
Account holder charged a fee when a door hanger is delivered to notify account holder that their water account is in arrears and termination is pending.
Account holder charged when water service is disconnected then reconnected due to non-payment of outstanding charges WATER DEPARTMENT - NEW ACCOUNT DEPOSIT - per dwelling unit Fee applied to: 1) application for new service, 2) application to stop service, or 3) when a customer requests re-connection for their own convenience CMC 13.04.540 … subject to the imposition of a charge of not more than five hundred dollars plus any costs required for any damage to city property. (Ord. 477-93 (part), 1994)
CMC 13.04.540 … subject to the imposition of a charge of not more than five hundred dollars plus any costs required for any damage to city property. (Ord. 477-93 (part), 1994) ($500 violation, price of replacement lock, and staff time) WATER DEPARTMENT - CONNECT SERVICE FEE - Monday - Thursday between 8:00a.m. - 3:00p.m. (excluding holidays) Fee applied to: 1) application for new service or, 2) when a customer requests re-connection for their own convenience.
WATER DEPARTMENT - SAME DAY SERVICE FEE - PER CONNECT OR DISCONNECT 204
City of Cloverdale
2023-24 Master Fee Schedule
Exhibit A - Public Works Department
% Increase
* Minimum Charge
Fee Description and Details Deposit May be Required
AIRPORT HANGER RENTAL
Tie Down $48.00 per month 0%
Ground Lease $72.00 per month 0%
City Hangars $202.00 per month 0%
Medium Corporate Hangar & Ground (Contract) $1,715.00 per month 0% Large Corporate Hangar $802.50 per month 0%
Capital Improvement Fee $50 per month 0%
ATHLETIC FIELD PREPARATION FEE - SPECIAL REQUEST $260.00 min plus equipment 4% Monday - Friday 8:00a.m. - 3:00p.m.
ATHLETIC FIELD PREPARATION FEE - SPECIAL REQUEST $260.00 min plus equipment 4% After hours, weekend and/or holidays
ATHLETIC LEAGUE FEE See Below
Athletic Leagues with MOU with City $0.00
Non-participating Athletic Leagues $785.00 - $1,085.00
ATHLETIC TOURNAMENTS PER DAY - Monday - Friday 8:00a.m. - 3:00p.m. $205.00 min 3% ATHLETIC TOURNAMENTS PER DAY - After hours, on weekend and/or holidays $205.00 min 3% BANNER INSTALLATION OR REMOVAL $205.00 min 3%
Available Monday - Friday 8:00a.m. - 3:00p.m. only
CEMETERY BURIAL FEE - CASKET $2,080.00 min plus materials and equipment 4% Based on ten hour minimum, two persons, plus equipment.
CEMETERY BURIAL FEE - CREMATION $525.00 min plus materials and equipment 3% Based on four hour minimum plus equipment.
SERVICE RESPONSE FEE - AFTER HOURS, WEEKENDS AND/OR HOLIDAYS $310.00 minimum 3% Based on three hour minimum plus cost of equipment. plus materials and equipment SERVICE RESPONSE FEE - MONDAY THRU FRIDAY 07:00AM TO 04:00PM $105.00 minimum 5% Based on one hour minimum, overtime rate, plus cost of equipment. plus materials and equipment STREET SWEEPER SPECIAL REQUEST $310.00 minimum 3%
AFTER HOURS, WEEKENDS AND/OR HOLIDAYS (OT rate)
Based on three hour minimum plus cost of equipment.
STREET SWEEPER SPECIAL REQUEST - MONDAY THRU FRIDAY 8:00AM TO 3:00PM $310.00 minimum 3% Based on one hour minimum, overtime rate, plus cost of equipment. plus materials and equipment plus materials and equipment
Based on two and a half hour minimum plus cost of equipment.
Based on two and a half hour minimum plus cost of equipment. 205
City of Cloverdale
2023-24 Master Fee Schedule
Exhibit A - Special Events
SPECIAL EVENT PERMIT MAJOR (PARKS AND CITY PLAZA RESERVATIONS) Based on three hour minimum plus cost of equipment. Overtime costs are incurred if work is required after hours, on weekends and/or holidays. Certificate of Additional Insured is required prior to use or must be purchased through the City of Cloverdale at cost. NOTE: This fee is per event not to exceed a two-day period. Additional fees may include barricades, Planning/Engineering permit fees, street closure fees, city staff presence, et cetera, which can be reviewed on the Special Event Permit Application. Fee includes a non-refundable application fee of $75.00 per event.
Non-profit 501(c)(3) organizations are eligible for reduced permit fees when the event benefits the Cloverdale community and these applications are considered on a case-by-case basis. 1 - 25 Persons (including attendees) $435.00 min plus materials and equipment 9% 26 - 75 Persons (including attendees) $525.00 min plus materials and equipment 9% 76 - 199 Persons (including attendees) $615.00 min plus materials and equipment 10% 200+ Persons (including attendees and event personnel) $1,070. 00 min plus materials and equipment 10% 206
Regular Rate
Position Department Hourly
City Manager City Administration 196
City Clerk City Administration 138
Assistant City Manager City Administration 183
Community Development Director Planning 183
Senior Engineering Technician Planning 94
City Engineer/Public Works Director Engineering 254
Senior Engineering Technician Engineering 191
Administrative Engineering 135
Engineering Assistant Engineering 135
Building Inspector Engineering 175
Building Plan Check Engineer Engineering 165
Principal Designer Engineering 150
Principal Engineer Engineering 210
Supervising Engineer Engineering 190
Finance Director Finance 119
Finance & HR Analyst Finance 128
Accounting Technician Finance 90
Accounting Assistant II Finance 62
Office Specialist Finance 66
Police Chief Police 246
Police Lieutenant Police 209
Police Sergeant Police 208
Police Officer Police 159
Police Records Technician Police 112
Dispatcher Police 89
Dispatcher Supervisor Police 122
Community Service Officer Police 90
Police Officer Reserve Police 116
Public Works Utility Worker Lead Public Works 104
Public Works Utility Worker II Public Works 104
Public Works Utility Worker I Public Works 90
Public Works Utility Worker I (Water Department) Public Works 90 Parks Superintendent Public Works 138
Public Works Park & Landscape Maintenance Assistant Public Works 95 Water Plant Senior Operator Public Works 147
Water Operator II Public Works 92
Wastewater Senior Operator Public Works 141
Wastewater Operator I Public Works 102
Crossing Guards Crossing Guards 17
City Attorney Legal 315
CITY OF CLOVERDALE
STAFF BILLING RATES
Effective 07/01/2023
207
1 From: Michael Maloney
Sent: Tuesday, June 13, 2023 9:14 AM
To: City Council
Subject: Fwd: Council Report 5/25-6/14
*Please do not reply to all*
Good Morning Council,
Please find below Councilmember Bagby's written Council Report. I will add it to the agenda soon. Friendly reminder to refresh the iLegislate app just prior to Council meetings.
Thank you and see you all tomorrow!
Mike Maloney, PACE | City Clerk
City of Cloverdale | 124 N. Cloverdale Blvd, CA, 95425
707.894.1712 | www.cloverdale.net/cityclerk
From: Melanie Bagby <[email protected]>
Sent: Monday, June 12, 2023 8:54 PM
To: Michael Maloney <[email protected]>
Subject: Council Report 5/25‐6/14
5/25 ‐ Attended Cal Cities Executive Board Governance Committee 5/30 ‐ CSMC Transportation project call with AAA
5/31 ‐ Attended Cloverdale tour and lunch with Supervisor Gore, city staff, and community members 6/1 Attended Sonoma Clean Power Board meeting, Santa Rosa; attended Cal Cities ad hoc committee meeting via Zoom; attended SRJC President Frank Chong retirement event at Shone Farm 6/3 Marched in Santa Rosa Pride Parade with City of Santa Rosa and other Sonoma County councilmembers and members of the Board of Supervisors
6/6 Met with city staff regarding transportation project and other items on Planning & Sustainability agenda 6/12 SCTA/RCPA board meeting, Santa Rosa
6/13‐14 California Climate and Energy Forum, Santa Rosa Melanie Bagby
Councilmember, City of Cloverdale
707‐893‐7170 • [email protected]
208