Cloverdale City Council
June 14, 2023

City Council Meeting Minutes - June 14, 2023 - Page 1 of 7 124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net

MINUTES - FINAL

REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE COMMUNITY

DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS
WEDNESDAY, JUNE 14, 2023
6:00 PM

CLOVERDALE PERFORMING ART CENTER
209 N. CLOVERDALE BOULEVARD, CLOVERDALE, CA 95425
A. OPENING PUBLIC SESSION
Call to Order - Mayor Lands called the meeting to order at 6:00 p.m.

Pledge of Allegiance - Mayor Lands led the Pledge of Allegiance.

Roll Call - Present - Mayor Lands, Vice Mayor Wolter, Councilmembers: Bagby, Morgenstern, Wheeler Absent - None.

Conflict of Interest Declaration - Item G.2: Vice Mayor Wolter (Zone 1), Mayor Lands (Zone 2) and Councilmember Wheeler (Zone 3) recused themselves due to residential proximity to the item.

Agenda Review (Changes and/or Deletions) - None.

B. PUBLIC COMMENTS:

Dave Delgado spoke regarding the Pride flag at City Hall and the City flag policy.

Sonoma County Sheriff Captain Rodriguez invited Councilmembers and staff to their June 29th Town Hall in Geyserville.

C. COMMUNICATIONS
None.

D. STUDENT LIAISON REPORT
D.1 Now Accepting Student Applications - Visit www.cloverdale.net/studentliaison for details.

Mayor Lands encouraged applications to the Student Liaison program.

E. PROCLAMATIONS
E.1 Elder Abuse Awareness Month
Mayor Lands presented the Proclamation. Al Meyers and Sandra Hoevertsz accepted the proclamation on behalf of the Senior Community Center and the Cloverdale senior community. Council provided comments.

E.2 Juneteenth Commemoration
Councilmember Wheeler presented the Proclamation.

City Council Meeting Minutes - June 14, 2023 - Page 2 of 7 E.3 Pride Month
Mayor Lands presented the Proclamation. Craig Johnson accepted the Proclamation on behalf of the Cloverdale LGBTQIA+ community. Council provided comments.

F. PRESENTATIONS
None.

G. CONSENT CALENDAR:

Action: A motion was made by Councilmember Bagby, seconded by Vice Mayor Wolter, to waive reading of the text and adopt the Consent Calendar.

The motion carried by the following vote:

Yes: (5) - Mayor Lands, Vice Mayor Wolter, Councilmembers: Bagby, Morgenstern, Wheeler No: (0) - None
Abstain: (0) - None

Absent: (0) - None
G.1 Approval of Minutes - May 24, 2023
Action: Approved as submitted.

G.2 Second Reading by Title Only of an Ordinance Prezoning Approximately 9.27 +/- Acres of Developed Land Commonly Known as the Six Acres Annexation Area (APNs 116-290- 001 to -009; -011 to -015; - 017; -019 to -022; -024: 116-310-001) to the “Two-Family Residential (R-2)” Zoning District.

Action: Ordinance Approved
ORDINANCE NO. 752-2023 ENTITLED: AN ORDINANCE OF THE CITY COUNCIL OF THE CLOVERDALE AMENDING TITLE 18, “ZONING,” OF THE CITY MUNICIPAL CODE, PREZONING CERTAIN PROPERTIES CONTAINING APPROXIMATELY 9.27 +/- ACRES OF DEVELOPED LAND COMMONLY KNOWN AS THE SIX ACRES ANNEXATION AREA (APNS 116-290-001 TO -009; -011 TO -015; -017; -019 TO -022; -024: 116-310-001) TO THE “TWO-FAMILY RESIDENTIAL (R-2)” ZONING DISTRICT.

G.3 Second Reading by Title Only of an Ordinance Amending Sections of the Cloverdale Municipal Code (CMC) in Order to Improve the General Community and Residents’ Quality of Life by Ensuring Conformity with State Law and Consistency Between the CMC and General Plan
Action: Ordinance Approved
ORDINANCE NO. 753-2023 ENTITLED: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE AMENDING CLOVERDALE MUNICIPAL CODE (CMC) SECTIONS 18.09.030 (FENCES, WALLS, AND HEDGES), 18.08.010 (PLANNED UNIT DEVELOPMENT (PD) ZONING DISTRICT), 18.03.150 (DESIGN REVIEW – MAJOR AND MINOR), 10.28.070 (TWENTY-FOUR MINUTE PARKING), TABLES 18.04.040-A (USES PERMITTED IN RESIDENTIAL ZONING City Council Meeting Minutes - June 14, 2023 - Page 3 of 7 DISTRICTS), 18.05.030-A (USES PERMITTED WITHIN COMMERCIAL ZONING DISTRICTS), SECTION 18.09.295 (SPECIAL DEVELOPMENT STANDARDS FOR LIVE-WORK UNITS) AND DELETING SECTION 18.09.160 (LARGE FAMILY DAY CARE).

G.4 Amend the Maintenance Agreement with Fitzgerald Painting for the painting of Police Station and re-staining the arbors in the City Plaza to expand scope to include painting end caps and staining plaza fence.

Action: Resolution Adopted
RESOLUTION NO. 045-2023 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CLOVERDALE AMENDING THE MAINTENANCE AGREEMENT TO INCLUDE AN EXPANDED

SCOPE OF SERVICES AND BUDGET AUTHORIZING THE CITY MANAGER TO EXECUTE A

CONTRACT AND ANY CHANGE ORDERS WITH FITZGERALD PAINTING IN AN AMOUNT UP TO THE AUTHORIZED PROJECT BUDGET OF $55,540 FOR DRY ROT REPLACEMENT AND PAINTING

OF THE CLOVERDALE POLICE STATION AND RE-STAINING THE AN PAINTING ARBORS AT CITY PLAZA, AND STAINING FENCE.

G.5 Resolution of the City Council awarding the purchase of security cameras from AMS.NET for Furber Park and Clark Park in amount not to exceed $43,319 includes (10% contingency) to be covered by the Parks & Rec Impact Fee Fund (100-40-404- 42150).

Action: Resolution Adopted
RESOLUTION NO. 046-2023 ENTITLED: RESOLUTION OF THE CITY OF COUNCIL OF THE CITY OF CLOVERDALE APPROVING A PURCHASE AGREEMENT WITH AMS.NET IN THE AMOUNT OF $39,381 FOR THE PURCHASE OF FOUR CAMERAS AND ASSOCIATED EQUIPMENT AND APPROVAL OF A BUDGET AMENDMENT IN THE AMOUNT OF $43,319 TO COVER A 10%

CONTINGENCY AND HIGHER THAN BUDGETED EXPENSES AND AUTHORIZING THE CITY

MANAGER TO EXECUTE SAID PURCHASE
G.6 Resolution of the City Council Establishing the Appropriations Limit for Fiscal Year 2022- 23, Pursuant to Article XIIIB of the Constitution of the State of California.

Action: Resolution Adopted
RESOLUTION NO. 047-2023 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE ESTABLISHING THE APPROPRIATION LIMIT FOR FISCAL YEAR 2023-24.

G.7 General Fund Reserves Balances as of June 30, 2022
Action: Council accepted the General Fund Reserves Balances as of June 30, 2022 by Account Type, for informational purposes.

G.8 Resolution of the City Council Approving the City of Cloverdale’s Salary Schedule effective July 1, 2023.

Action: Resolution Adopted
City Council Meeting Minutes - June 14, 2023 - Page 4 of 7 RESOLUTION NO. 048-2023 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE ADOPTING THE CITY OF CLOVERDALE’S CURRENT SALARY SCHEDULE EFFECTIVE JULY 1, 2023.

G.9 Budget Amendment for the FY 2023-2024 4% Cost of Living Adjustments and Health Insurance Premium Increase
Action: Resolution Adopted
RESOLUTION NO. 049-2023 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE APPROVING A BUDGET AMENDMENT TO THE FY 2023-24 BUDGET IN THE AMOUNT OF $744,236 FOR SALARY AND EMPLOYEE BENEFITS EXPENSES

ASSOCIATED WITH THE APPROVAL OF MEMORANDUM OF UNDERSTANDINGS WITH THE

CLOVERDALE POLICE OFFICERS ASSOCIATION (CPOA), CLOVERDALE DISPATCH ASSOCIATION (CDA), CLOVERDALE CLASSIFIED EMPLOYEES’ ASSOCIATION (CCSEA), A

COMPENSATION PLAN WITH THE UNAFFILIATED EMPLOYEES, AND, AMENDED

EMPLOYMENT AGREEMENTS WITH SENIOR STAFF AND HEALTH INSURANCE PREMIUM INCREASE.

G.10 Roadway Improvement Project list for fiscal year 2023/2024 funded by SB-1: The Road Repair and Accountability Act of 2017
Action: Resolution Adopted
RESOLUTION NO. 050-2023 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2023/2024 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT
G.11 Approval of Minutes - June 8, 2023 (Special Meeting) Action: Approved as submitted.

H. PUBLIC HEARINGS
H.1 Cloverdale Landscaping and Lighting Assessment District – Public Hearing, Approval of the Annual Engineer’s Report, and Resolutions Authorizing Assessments for Fiscal Year 2023-24
City Manager Kelley presented.

Mayor Lands opened and closed the Public Hearing at 6:36 p.m.

Action: A motion was made by Councilmember Bagby, seconded by Vice Mayor Wolter, to waive reading of the text and adopt:

RESOLUTION NO. 051-2023 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE APPROVING THE ANNUAL ENGINEER’S REPORT, CONFIRMING THE

ASSESSMENT DIAGRAM AND THE ANNUAL ASSESSMENT AMOUNTS, AND AUTHORIZING THE LEVYING AND COLLECTION OF ASSESSMENTS FOR FISCAL YEAR 2023-24 FOR THE City Council Meeting Minutes - June 14, 2023 - Page 5 of 7 CLOVERDALE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT FOR ZONES 4, 5, 6 AND 7
The motion carried by the following vote:

Yes: (5) - Mayor Lands, Vice Mayor Wolter, Councilmembers: Bagby, Morgenstern, Wheeler No: (0) - None
Abstain: (0) - None

Absent: (0) - None
Councilmember Wheeler left the dais at 6:38 p.m.

Mayor Lands opened and closed the Public Hearing at 6:38 p.m.

Action: A motion was made by Councilmember Morgenstern, seconded by Vice Mayor Wolter, to waive reading of the text and adopt:

RESOLUTION NO. 052-2023 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE APPROVING THE ANNUAL ENGINEER’S REPORT, CONFIRMING THE

ASSESSMENT DIAGRAM AND THE ANNUAL ASSESSMENT AMOUNTS, AND AUTHORIZING THE LEVYING AND COLLECTION OF ASSESSMENTS FOR FISCAL YEAR 2023-24 FOR THE CLOVERDALE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT FOR ZONE 3 The motion carried by the following vote:

Yes: (4) - Mayor Lands, Vice Mayor Wolter, Councilmembers: Bagby, Morgenstern No: (0) - None
Abstain: (1) - Councilmember Wheeler

Absent: (0) - None
Councilmember Wheeler returned and Vice Mayor Wolter left the dais at 6:39 p.m.

Mayor Lands opened and closed the Public Hearing at 6:39 p.m.

Action: A motion was made by Councilmember Bagby, seconded by Councilmember Wheeler, to waive reading of the text and adopt:

RESOLUTION NO. 053-2023 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE APPROVING THE ANNUAL ENGINEER’S REPORT, CONFIRMING THE ASSESSMENT

DIAGRAM AND THE ANNUAL ASSESSMENT AMOUNTS, AND AUTHORIZING THE LEVYING AND COLLECTION OF ASSESSMENTS FOR FISCAL YEAR 2023-24 FOR THE CLOVERDALE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT FOR ZONE 1 The motion carried by the following vote:

Yes: (4) - Mayor Lands, Councilmembers: Bagby, Morgenstern, Wheeler No: (0) - None
Abstain: (1) - Vice Mayor Wolter

Absent: (0) - None
City Council Meeting Minutes - June 14, 2023 - Page 6 of 7 Vice Mayor Wolter returned, and Mayor Lands left the dais at 6:40 p.m.

Vice Mayor Wolter opened and closed the Public Hearing at 6:41 p.m.

Action: A motion was made by Councilmember Bagby, seconded by Councilmember Wheeler, to waive reading of the text and adopt:

RESOLUTION NO. 054-2023 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE APPROVING THE ANNUAL ENGINEER’S REPORT, CONFIRMING THE

ASSESSMENT DIAGRAM AND THE ANNUAL ASSESSMENT AMOUNTS, AND AUTHORIZING THE LEVYING AND COLLECTION OF ASSESSMENTS FOR FISCAL YEAR 2023-24 FOR THE CLOVERDALE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT FOR ZONE 2 The motion carried by the following vote:

Yes: (4) - Vice Mayor Wolter, Councilmembers: Bagby, Morgenstern, Wheeler No: (0) - None
Abstain: (1) - Mayor Lands

Absent: (0) - None
Mayor Lands returned to the dais at 6:42 p.m.

H.2 Consideration and possible adoption of: (1) Resolution Establishing and Updating the Schedule of Fees and Charges for City Services and Repealing Previously Adopted and Conflicting Fees and Charges for Such Services.

City Manager Kelley introduced the item and Finance Director Holmes presented and responded to councilmember inquiries.

Action: A motion was made by Councilmember Bagby, seconded by Councilmember Wheeler, to waive reading of the text and adopt:

RESOLUTION NO. 055-2023 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CLOVERDALE ESTABLISHING AND UPDATING THE SCHEDULE OF FEES AND CHARGES FOR CITY

SERVICES AND REPEALING THE PREVIOUSLY ADOPTED AND CONFLICTING FEES AND CHARGES FOR SUCH SERVICES.

The motion carried by the following vote:

Yes: (5) - Mayor Lands, Vice Mayor Wolter, Councilmembers: Bagby, Morgenstern, Wheeler No: (0) - None
Abstain: (0) - None

Absent: (0) - None
I. NEW BUSINESS
None.

J. SUBCOMMITTEE REPORTS
Subcommittee Agendas, Approved Minutes, and Media are available at www.cloverdale.net/agendacenter
City Council Meeting Minutes - June 14, 2023 - Page 7 of 7 Finance, Administration & Police: Chair Lands reported.

Last Meeting Agenda | Next Meeting - August 7, 2023 (July 3, 2023 - Cancelled) Planning & Sustainability: Chair Bagby reported.

Last Meeting Agenda | Next Meeting - June 20, 2023
Public Works & Facilities: Chair Wolter reported.

Last Meeting Agenda | Next Meeting - June 27, 2023
Joint City/Cloverdale Unified School District: Chair Lands reported.

Last Meeting Agenda | Next Meeting - Potential Special July 17, 2023 (June 19, 2023 - Cancelled) Homelessness Community Advisory Group: Chair Wheeler reported.

Last Meeting Agenda | Next Meeting - October 9, 2023
K. COUNCILMEMBER REPORTS
None.

L. INFORMATIONAL REPORTS
None.

M. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION
None.

N. CITY MANAGER/CITY ATTORNEY REPORT(S)
City Manager Kelley reported and responded to Councilmember inquiries.

O. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS
None.

P. ADJOURNMENT
Mayor Lands adjourned the meeting at 6:54 p.m. to the next regular meeting of the City Council scheduled for June 28, 2023.

APPROVED ON: July 26, 2023
____________________
Mike Maloney, City Clerk
124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net

THIS MEETING IS OPEN TO THE PUBLIC IN

PERSON AND VIA THE ZOOM LINKS BELOW
PUBLIC PARTICIPATION:

The City Council welcomes public interest, attendance, and participation at meetings.

Attendees may join open session both in-person at theCloverdale Performing Arts Center, 209 N. Cloverdale Blvd, virtually at www.zoom.us/join, or by telephone: 1.669.900.6833, both using Meeting ID: 823 1668 4527; or directly online at https://us02web.zoom.us/j/82316684527.

Public Session meetings are also streamed on YouTube via live webcast at cloverdale.net/youtube.

Effective March 1, 2023, if a technical issue arises with Zoom or the phone dial-in option, the meeting will continue unless it is being held pursuant to the provisions of Assembly Bill 2449.

Members of the public may provide comment on an agenda item in-person or online via Zoom during the public comment periods. Zoom attendees will be muted until they are called upon by the Mayor or City Clerk. To make a public comment on Zoom, use the raise hand icon, or dial *9 if you are calling in. Please state your name for the record. Once you start, you will have three (3) minutes to speak. Please note the City Council is unable to respond directly to questions or enter into dialogue with commenters. Written comments may alternatively be submitted prior to the meeting via email to the City Clerk at [email protected]. Please note, all written comments received are considered public records and subject to disclosure under the California Public Records Act.

COUNCILMEMBER PARTICIPATION:

Councilmembers participate in person or teleconference methods consistent with traditional provisions of the Brown Act, unless the meeting is being held pursuant to provisions of Assembly Bill 2449.

The City Council may recess for breaks and agenda items may be taken out of order.

AGENDA

REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE COMMUNITY

DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS
WEDNESDAY, JUNE 14, 2023
6:00 PM

CLOVERDALE PERFORMING ART CENTER
209 N. CLOVERDALE BOULEVARD, CLOVERDALE, CA 95425
1 A. OPENING PUBLIC SESSION
Call to Order
Pledge of Allegiance
Roll Call
Conflict of Interest Declaration
Agenda Review (Changes and/or Deletions)
B. PUBLIC COMMENTS:

Any person wishing to speak to the City Council on any item not listed on the agenda may do so at this ?me.

Members of the public have the right to speak on any item on the Council Agenda at the ?me the item comes up for consideration. Pursuant to the Brown Act, the City Council is not allowed to consider issues or take action on any item not listed on the agenda. Three minutes are typically allotted to each speaker.

C. COMMUNICATIONS
Council may discuss at this ?me wri@en communications sent to Councilmembers since the last council mee?ng.

Written communications to be discussed will be listed below, if any.

D. STUDENT LIAISON REPORT
D.1 Now Accepting Student Applications - Visit www.cloverdale.net/studentliaison for details.

E. PROCLAMATIONS
In Alphabetical Order
E.1 Elder Abuse Awareness Month
E.2 Juneteenth Commemoration
E.3 Pride Month
F. PRESENTATIONS
G. CONSENT CALENDAR:

All items under the Consent Calendar will be considered together by one ac?on of the City Council unless any Councilmember or member of the public requests that an item be removed and considered separately.

G.1 Approval of Minutes - May 24, 2023
Recommended Action(s):

Approve the May 24, 2023 Draft Minutes
G.2 Second Reading by Title Only of an Ordinance Prezoning Approximately 9.27 +/- Acres of Developed Land Commonly Known as the Six Acres Annexation Area (APNs 116-290-001 to -009; -011 to -015; - 017; -019 to -022; -024: 116-310-001) to the “Two-Family Residential (R-2)” Zoning District.

Recommended Action(s):

Proclamation - Elder Abuse Awareness Month
Proclamation - Juneteenth Commemoration
Proclamation - Pride Month (Updated 6.14 1:15 p.m.)
May 24, 2023 - Draft Minutes
2 Adopt an Ordinance Entitled “An Ordinance of the City of Cloverdale Amending Title 18, “Zoning,” of the City Municipal Code, Prezoning certain properties containing approximately 9.27 +/- acres of developed land commonly known as the Six Acres Annexation Area (APNs 116-290-001 to -009; -011 to -015; -017; -019 to -022; -024: 116-310-001) to the “Two-Family Residential (R-2)” Zoning District.

G.3 Second Reading by Title Only of an Ordinance Amending Sections of the Cloverdale Municipal Code (CMC) in Order to Improve the General Community and Residents’ Quality of Life by Ensuring Conformity with State Law and Consistency Between the CMC and General Plan Recommended Action(s):

Adopt an Ordinance Entitled: “An Ordinance of the City of Cloverdale Amending Cloverdale Municipal Code (CMC) Sections 18.09.030 (Fences, Walls, and Hedges), 18.08.010 (Planned Unit Development (PD) Zoning District), 18.03.150 (Design Review – Major and Minor), 10.28.070 (Twenty-Four Minute Parking), Tables 18.04.040-A (Uses Permitted in Residential Zoning Districts), 18.05.030-A (Uses Permitted Within Commercial Zoning Districts), Section 18.09.295 (Special Development Standards for Live-Work Units) and Deleting Section 18.09.160 (Large Family Day Care).” G.4 Amend the Maintenance Agreement with Fitzgerald Painting for the painting of Police Station and restaining the arbors in the City Plaza to expand scope to include painting end caps and staining plaza fence.

Recommended Action(s):

Adopt a Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale amending the Maintenance Agreement to include an expanded scope of services and budget authorizing the city manager to execute a contract and any change orders with Fitzgerald Painting in an amount up to the authorized project budget of $55,540 for dry rot replacement and painting of the Cloverdale police station and re-staining the an painting arbors at City Plaza, and staining fence.” G.5 Resolution of the City Council awarding the purchase of security cameras from AMS.NET for Furber Park and Clark Park in amount not to exceed $43,319 includes (10% contingency) to be covered by the Parks & Rec Impact Fee Fund (100-40-404-42150).

Recommended Action(s):

Adopt a Resolution Entitled, “A Resolution of the City of Council of the City of Cloverdale approving a purchase agreement with AMS.NET in the amount of $39,381 for the purchase of four cameras and associated equipment and approval of a budget amendment in the amount of $43,319 to cover a 10% contingency and higher than budgeted expenses and authorizing the city manager to execute said purchase”
Agenda Report
Attachment 1 - Ordinance
Attachment 2 - PC Resolution 004-2023
Attachment 3 - PC Staff Report
Agenda Report
Attachment 1 - Ordinance
Attachment 2 - Exhibit A
Agenda Report
Attachment 1 - Resolution
Attachment 2 - Exhibit A
Agenda Report
Attachment 1 - Resolution
3 G.6 Resolution of the City Council Establishing the Appropriations Limit for Fiscal Year 2022-23, Pursuant to Article XIIIB of the Constitution of the State of California.

Recommended Action(s):

Adopt a Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale Establishing the Appropriation Limit for Fiscal Year 2023-24.”
G.7 General Fund Reserves Balances as of June 30, 2022
Recommended Action(s):

Accept the General Fund Reserves Balances as of June 30, 2022 by Account Type, for informational purposes.

G.8 Resolution of the City Council Approving the City of Cloverdale’s Salary Schedule effective July 1, 2023.

Recommended Action(s):

Adopt Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale adopting the City of Cloverdale’s current salary schedule effective July 1, 2023.” G.9 Budget Amendment for the FY 2023-2024 4% Cost of Living Adjustments and Health Insurance Premium Increase
Recommended Action(s):

Adopt a Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale approving a budget amendment to the FY 2023-24 budget in the amount of $744,236 for salary and employee benefits expenses associated with the approval of memorandum of understandings with the Cloverdale Police Officers Association (CPOA), Cloverdale Dispatch Association (CDA), Cloverdale Classified Employees’ Association (CCSEA), a compensation plan with the unaffiliated employees, and, amended employment agreements with Senior staff and health insurance premium increase.” G.10 Roadway Improvement Project list for fiscal year 2023/2024 funded by SB-1: The Road Repair and Accountability Act of 2017.

Attachment 2 - Quote
Attachment 3 - Budget Amendment Form
Agenda Report
Attachment 1 - Resolution
Attachment 2 - Appropriation Limit Calculation
Attachment 3 - Price and Population
Agenda Report
Attachments 1 and 2 Reserves and General Fund Surplus Policy Agenda Report
Attachment 1 - Resolution
Attachment 2 - Exhibit A
Attachment 3 - Bureau of Labor Statistics Data
Agenda Report
Attachment 1 - Resolution
Attachment 2 - Exhibit A
4 Recommended Action(s):

Adopt A Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale Adopting a List of Projects for Fiscal Year 2023/2024 Funded by SB 1: The Road Repair and Accountability Act of 2017.”
G.11 Approval of Minutes - June 8, 2023 (Special Meeting) Recommended Action(s):

Approve the June 8, 2023 Draft Minutes
H. PUBLIC HEARINGS
H.1 Cloverdale Landscaping and Lighting Assessment District – Public Hearing, Approval of the Annual Engineer’s Report, and Resolutions Authorizing Assessments for Fiscal Year 2023-24 Recommended Action(s):

Conduct a public hearing and approve resolutions of the City Council Entitled:

Resolution Approving the Annual Engineer’s Report, Confirming the Assessment Diagram and the Annual Assessment Amounts, and Authorizing the Levying and Collection of Assessments for Fiscal Year 2023-24 for the Cloverdale Landscaping and Lighting Assessment District for Zone 1 Resolution Approving the Annual Engineer’s Report, Confirming the Assessment Diagram and the Annual Assessment Amounts, and Authorizing the Levying and Collection of Assessments for Fiscal Year 2023-24 for the Cloverdale Landscaping and Lighting Assessment District for Zone 2 Resolution Approving the Annual Engineer’s Report, Confirming the Assessment Diagram and the Annual Assessment Amounts, and Authorizing the Levying and Collection of Assessments for Fiscal Year 2023-24 for the Cloverdale Landscaping and Lighting Assessment District for Zone 3 Resolution Approving the Annual Engineer’s Report, Confirming the Assessment Diagram and the Annual Assessment Amounts, and Authorizing the Levying and Collection of Assessments for Fiscal Year 2023-24 for the Cloverdale Landscaping and Lighting Assessment District for Zones 4, 5, 6 and 7 H.2 Consideration and possible adoption of: (1) Resolution Establishing and Updating the Schedule of Fees and Charges for City Services and Repealing Previously Adopted and Conflicting Fees and Charges for Such Services.

Recommended Action(s):

Adopt the Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale Establishing and Updating the Schedule of Fees and Charges for City Services and repealing the previously adopted Agenda Report
Attachment 1- Resolution
June 8, 2023 - Draft Minutes
Agenda Report
Attachment 1 - Budget Review
Attachment 2 - Resolution Z1
Attachment 3 - Resolution Z2
Attachment 4 - Resolution Z3
Attachment 5 - Resolution Z4-Z7
Attachment 6 - Annual Engineer's Report
5 and conflicting fees and charges for such services.”
I. NEW BUSINESS
J. SUBCOMMITTEE REPORTS
Subcommittee Agendas, Approved Minutes, and Media are available at www.cloverdale.net/agendacenter Finance, Administration & Police:

Last Meeting Agenda | Next Meeting - August 7, 2023 (July 3, 2023 Cancelled) Planning & Sustainability:

Last Meeting Agenda | Next Meeting - June 20, 2023
Public Works & Facilities:

Last Meeting Agenda | Next Meeting - June 27, 2023
Joint City/Cloverdale Unified School District:

Last Meeting Agenda | Next Meeting - June 19, 2023
Homelessness Community Advisory Group:

Last Meeting Agenda | Next Meeting - June 12, 2023 and October 9, 2023 K. COUNCILMEMBER REPORTS
K.1 Written Report(s)
L. INFORMATIONAL REPORTS
M. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION
N. CITY MANAGER/CITY ATTORNEY REPORT(S)
O. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS
(Councilmembers may suggest poten?al agenda items for future Council and Council Subcommi@ee agendas)
P. ADJOURNMENT
To the next regular meeting of the City Council scheduled for June 28, 2023.

CERTIFICATE OF POSTING
I, Mike Maloney, City Clerk, do hereby declare under penalty of perjury that the foregoing agenda was posted on the outdoor bulletin board at City Hall, 124 N. Cloverdale Blvd., Cloverdale, CA 95425; online at www.cloverdale.net/agendacenter; and made available for public review at least 72 hours prior to the meeting as required by the Brown Act Agenda Report
Attachment 1 - Resolution
Attachment 2 - Exhibit A
Councilmember Bagby
6 Date posted: 6.8.2023 Time posted: 4:15 p.m. City Clerk Signature: s/Mike Maloney

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AB343 REQUIREMENTS: Any wri?ngs or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspec?on in the City Hall offices located at 124 N. Cloverdale Blvd., Cloverdale, CA 95425 during normal business hours.

WAIVER WARNING: If you challenge decisions/direc?ons of the City Council in court, you may be limited to raising only those issues you or someone else raised at public hearings described in this agenda, or in wri@en correspondence delivered to the City of Cloverdale, or prior to, the public hearing.

TRANSCRIPTIONS: The City does not transcribe its proceedings, however, Zoom transla?on may be available upon request. Anyone who desires a verbal or wri@en record of this mee?ng should arrange for an a@endant by a court reporter or for other acceptable means of recording. Such arrangement will be at the sole expense of the individual reques?ng the recorda?on. Ques?on about this agenda should be directed to City Hall at 707-894-2521. Video recordings are available at www.cloverdale.net/agendacenter.

The City of Cloverdale thanks you in advance for taking all precautions to prevent spreading COVID-19. 7 A PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE DECLARING MAY 2023 ELDER ABUSE AWARENESS MONTH IN CLOVERDALE WHEREAS, Cloverdale seniors are valued members of society, and it is our collective desire to ensure they live safely and with dignity; and
WHEREAS, abuse of older people is a tragedy inflicted on vulnerable adults and an ever-increasing problem in today’s society that crosses socio-economic boundaries; and WHEREAS, combatting the abuse of elders with help improve the quality of life for all citizens and will allow elders to continue to live as independently as possible and contribute to the life and vibrancy of Cloverdale; and
WHEREAS, Cloverdale is committed to raising awareness about issues facing older Americans and helping all individuals thrive in communities of their choice for as long as possible; and WHEREAS, Cloverdale promotes building safer communities for all our citizens; and WHEREAS, increased awareness of elder abuse increases the likelihood of reporting and successfully prosecuting those who abuse Cloverdale’s vulnerable adults.

NOW, THEREFORE, BE IT PROCLAIMED that the Cloverdale City Council hereby declares June 2023 as Elder Abuse Awareness Month in Cloverdale on behalf of the aging citizens of Cloverdale and urges all residents to learn to recognize the signs of abuse, self-neglect, and exploitation of elders and vulnerable adults; and by challenging age-related biases. We promote working for elder justice by building inclusive communities that welcome people of all ages and abilities as essential contributors to the strength of our community.

Dated: June 14, 2023
SO ORDERED:
_____________________________
Todd Lands, Mayor
8 A PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE

COMMEMORATING JUNETEENTH IN THE CITY OF CLOVERDALE
WHEREAS, the residents, businesses and governmental institutions of the City of Cloverdale are firmly committed to celebrating and promoting diversity, inclusion, and cultural traditions of our City; and WHEREAS, Juneteenth is a national celebration which commemorates the end of slavery in the United States of America; and
WHEREAS, on June 19th, 1865, Union soldiers led by Major General Gordon Granger, arrived in Galveston, Texas to enforce the Emancipation Proclamation signed by President Abraham Lincoln over two and a half years prior on September 22, 1862 and freed all remaining enslaved people in the state of Texas; and
WHEREAS, initially a regional celebration popular in Texas and neighboring states which brought remaining family members together which had resettled after June 19th, 1865, Juneteenth grew to become a national event during which African American communities gathered to share in the spirt of the day; and
WHEREAS, the Civil Rights Movements spurred a resurgence of Juneteenth, leading to the State of Texas declaring it an official state holiday in 1980 and continued to grow as an important national and local celebration of African American Freedom, culture, and Achievement; and WHEREAS, Juneteenth was recognized as a federal holiday on June 17, 2021, when President Joe Biden signed the Juneteenth National Independence Day Act into law making Juneteenth the eleventh American federal holiday and the first to obtain legal observance as a federal holiday since Martin Luther King Jr. Day was designated in 1983; and
WHEREAS, the City of Cloverdale, both its Council and citizens, stand with their fellow Black Americans to honor the reality of their vital importance and contributions to the evolution of our country by formally acknowledging Juneteenth, aka Black Freedom Day, and encourages all residents of the City of Cloverdale to explore African American culture, history, and pride.

NOW, THEREFORE, BE IT PROCLAIMED that the City Council of the City of Cloverdale does hereby commemorate Juneteenth in the in Cloverdale.

Dated: June 14, 2023
SO ORDERED:
_____________________________
Todd Lands, Mayor
9 A PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE PROCLAIMING JUNE 2023 AS LESBIAN, GAY, BISEXUAL, TRANSGENDER,

QUEER, INTERSEX, ASEXUAL AND ALLY PRIDE MONTH
WHEREAS, Pride Month is a vibrant and inclusive celebration that honors the LGBTQIA+ community, their history, achievements, and ongoing struggle for equality and this annual event serves as a powerful reminder of the importance of acceptance, diversity, and love.

WHEREAS, Cloverdale’s colorful LGBTQIA+ (Lesbian, Gay, Bisexual, Transgender, Queer, Intersex, Asexual and Alley) communities represent an integral part of our community and enhance our city’s well-being; and WHEREAS, the LGBTQIA+ community are our neighbors, mothers, fathers, brothers, sisters, friends and allies.

These individuals are vital to our city and demonstrate with pride and commitment by virtue of their contributions to our city’s economy and quality of life; and
WHEREAS, the LGBTQIA+ community includes elected and appointed officials, professionals, business owners, decision makers, employees in government, as well as public and private enterprises, parents, students, homeowners, charitable organizations and volunteers; and WHEREAS, June 2023 is “International Pride Month,” a month that reflects upon a movement fifty-three years ago when a black trans woman of color, Marsha P. Johnson, threw the first brick at the Stonewall Bar in New York, New York. The Stonewall Uprising began as a fight for equality and in opposition to discriminatory laws and treatment. The Stonewall Uprising continues to inspire the modern LGBTQIA+ civil rights movement; and WHEREAS, the City of Cloverdale recognizes the modern LGBTQIA+ civil rights movement started as a protest for equality. The City hopes that the movement will continue to lead to significant steps forward in the move towards a more equal, just, and fair society; and
WHEREAS, California has been a leader in advancing the civil rights of its LGBTQIA+ citizens and the City of Cloverdale is no different. While further progress and achievements need to be made, it is important to recognize and celebrate the immense gains and progress the LGBTQIA+ community has made to date in our community, state, and nation.

WHEREAS, This month - and every month - the City of Cloverdale stands with the LGBTQIA+ community and allies as they take pride in who they are and whom they love
NOW, THEREFORE, BE IT RESOLVED that I, Todd Lands, Mayor of the City of Cloverdale do hereby proclaim June 2023 as, "Lesbian, Gay, Bisexual and Transgender Pride Month" in Cloverdale and urge all our citizens to join together in ending prejudice everywhere it may exist, to respect the rights of all people, and to celebrate the diversity resulting in cultural richness within our City.

Dated: June 14, 2023
SO ORDERED:
_______________________
Todd Lands, Mayor
10 City Council Meeting Minutes - May 24, 2023 - Page 1 of 6 124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net

MINUTES - DRAFT

REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE COMMUNITY

DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS
WEDNESDAY, MAY 24, 2023
6:00 PM

CLOVERDALE PERFORMING ART CENTER
209 N. CLOVERDALE BOULEVARD, CLOVERDALE, CA 95425
A. OPENING PUBLIC SESSION
Call to Order - Mayor Lands called the meeting to order at 6:01 p.m.

Pledge of Allegiance - Mayor Lands led the pledge of allegiance.

Roll Call - Present: Mayor Lands, Councilmembers: Bagby, Morgenstern, Wheeler

Absent: Vice Mayor Wolter
Conflict of Interest Declaration - None.

Agenda Review (Changes and/or Deletions) - None.

B. PUBLIC COMMENTS
Dolph Green spoke on behalf of the Rotary Club regarding the previously adopted Peace Flag project and their decision to withdraw the project.

C. COMMUNICATIONS
None.

D. STUDENT LIAISON REPORT
Student Liaison Garcia reported.

E. PROCLAMATIONS
E.1 Proclamation - Older American's Month
Councilmember Morgenstern presented the proclamation. Al Myers, Linda Chaffin, and Sandra Hoevertsz accepted the proclamation on behalf of the Senior Center and older adults in the community.

E.2 Proclamation - Jewish American Heritage Month
Councilmember Morgenstern presented the proclamation.

E.3 Proclamation - Police Week & Police Officer Memorial Day Chief Ferguson presented the proclamation.

Mayor Lands commended the Police Department for their continued service to the Cloverdale Community.
11 City Council Meeting Minutes - May 24, 2023 - Page 2 of 6 F. PRESENTATIONS
F.1 Presentation - Cloverdale Chamber of Commerce & Resilient Cloverdale Neena Hanchett, Chamber of Commerce, presented and Mayor Lands commended the Chambers contribution to the City.

Becky Ennis, Resilient Cloverdale, presented and Mayor Lands commended Resilient City for their contribution to the City.

Public Comment:

James Smith inquired about the survey results and distribution methodology.

Becky Ennis responded.

F.2 Presentation - Lyme Disease Month
City Manager Kelley introduced the item and Dorothy Leland, LymeDisease.org, presented.

Councilmembers provided comment.

F.3 Presentation - Bonding Capacity Analysis
City Manager Kelley introduced the item and Greg Isom, Isom Advisors, presented.

Councilmembers provided comment and City Manager Kelley responded to Councilmember inquiries.

G. CONSENT CALENDAR:

Action: A motion was made by Councilmember Bagby, seconded by Councilmember Wheeler, to waive reading of the text and adopt the Consent Calendar.

The motion carried by the following vote:

Yes: (4) - Mayor Lands, Councilmembers: Bagby, Morgenstern, Wheeler No: (0) - None
Abstain: (0) - None

Absent: (1) - Vice Mayor Wolter
G.1 Approval of Minutes - April 26, 2023
Action: Approved as submitted.

G.2 Ordinance of the City Council of the City of Cloverdale Amending Sections 3.08.030 “Purchases by City Council – Competitive Bidding” and 3.08.040 “Purchases of Less than Twenty-Five Thousand Dollars – Procedure” of the Cloverdale Municipal Code to Increase the City Manager’s Purchasing Authority
Action: Ordinance was adopted.

ORDINANCE NO. 751-2023 ENTITLED: ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE AMENDING SECTIONS 3.08.030 “PURCHASES BY CITY COUNCIL – COMPETITIVE BIDDING” AND 3.08.040 “PURCHASES OF LESS THAN TWENTY-FIVE THOUSAND DOLLARS – PROCEDURE” OF THE CLOVERDALE MUNICIPAL CODE TO INCREASE THE CITY MANAGER’S

PURCHASING AUTHORITY
12 City Council Meeting Minutes - May 24, 2023 - Page 3 of 6 G.3 Accept Fee Title to a portion of Kelly Road located west of South Cloverdale Boulevard and authorize City Manager to sign a Public Authority Letter of Acknowledgement Action: Resolution was adopted.

RESOLUTION NO. 042-2023 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CLOVERDALE ACCEPTING FEE TITLE TO A PORTION OF KELLY ROAD LOCATED WEST OF

SOUTH CLOVERDALE BOULEVARD
G.4 Veterans Memorial Pool Revocable License Agreement 2023-2028 Action: Resolution was adopted.

RESOLUTION NO. 043-2023 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE APPROVING A NEW FIVE-YEAR (2023-2028) REVOCABLE LICENSE AGREEMENT

BETWEEN SONOMA COUNTY AND THE CITY OF CLOVERDALE FOR THE USE OF SONOMA

COUNTY FACILITIES AT THE CLOVERDALE VETERANS MEMORIAL BUILDING SWIMMING POOL
Mayor Lands recessed the meeting at 7:46 p.m. and reconvened at 7:51 p.m.

H. PUBLIC HEARINGS
H.1 Prezoning approximately 9.27 +/- acres of developed land commonly known as the Six Acres Annexation Area (APNs 116-290-001 to -009; -011 to -015; -017; -019 to -022; -024:
116-310-001) to the “Two-Family Residential (R-2)” Zoning District Assistant City Manager Thompson presented.

Mayor Lands opened and closed the Public Hearing at 7:54 p.m.

Action: A motion was made by Councilmember Bagby, seconded by Councilmember Wheeler, to introduce an ordinance for the first reading by title only, entitled:

AN ORDINANCE OF THE CITY OF CLOVERDALE AMENDING TITLE 18, “ZONING,” OF THE CITY MUNICIPAL CODE, PREZONING CERTAIN PROPERTIES CONTAINING APPROXIMATELY 9.27 +/- ACRES OF DEVELOPED LAND COMMONLY KNOWN AS THE SIX ACRES ANNEXATION AREA (APNS 116-290-001 TO -009; -011 TO -015; -017; -019 TO -022; -024: 116-310- 1) TO THE “TWO-FAMILY RESIDENTIAL (R-2)” ZONING DISTRICT
The motion carried by the following vote:

Yes: (4) - Mayor Lands, Councilmembers: Bagby, Morgenstern, Wheeler No: (0) - None
Abstain: (0) - None

Absent: (1) - Vice Mayor Wolter
13 City Council Meeting Minutes - May 24, 2023 - Page 4 of 6 City Manager Kelley and Assistant City Manager Thompson responded to Councilmember inquiries.

H.2 Introduction and first reading of an Ordinance amending sections of the Cloverdale Municipal Code (CMC) in order to improve the general community and residents’ quality of life by ensuring conformity with state law and consistency between the CMC and General Plan
Assistant City Manager Thompson presented and responded to Councilmember inquiries and comments.

Mayor Lands opened the Public Hearing at 8:14 p.m.

Deborah Jack spoke regarding neighborhood design concerns.

Assistant City Manager Thompson and City Attorney Sanchez addressed public comments.

Mayor Lands closed the Public Hearing at 8:20 p.m.

Councilmembers and Staff discussed the item.

Action: A motion was made by Councilmember Bagby, seconded by Councilmember Wheeler, to introduce an ordinance for the first reading by title only, entitled:

AN ORDINANCE OF THE CITY OF CLOVERDALE AMENDING CLOVERDALE MUNICIPAL CODE (CMC) SECTIONS 18.09.030 (FENCES, WALLS, AND HEDGES), 18.08.010 (PLANNED UNIT DEVELOPMENT (PD) ZONING DISTRICT), 18.03.150 (DESIGN REVIEW – MAJOR AND MINOR), 10.28.070 (TWENTY-FOUR MINUTE PARKING), TABLES 18.04.040-A (USES PERMITTED IN RESIDENTIAL ZONING DISTRICTS), 18.05.030-A (USES PERMITTED WITHIN COMMERCIAL ZONING DISTRICTS), SECTION 18.09.295 (SPECIAL DEVELOPMENT STANDARDS FOR LIVE-WORK UNITS) AND DELETING SECTION 18.09.160 (LARGE FAMILY

DAY CARE
The motion carried by the following vote:

Yes: (4) - Mayor Lands, Councilmembers: Bagby, Morgenstern, Wheeler No: (0) - None
Abstain: (0) - None

Absent: (1) - Vice Mayor Wolter
I. NEW BUSINESS
I.1 Agreement with Flock Safety to purchase and install a city-wide Automated License Plate Recognition (ALPR) camera system
City Manager Kelley introduced the item and Police Chief Ferguson presented and responded to Councilmember inquiries and comments.
14 City Council Meeting Minutes - May 24, 2023 - Page 5 of 6 Public Comment:

Walker Regino spoke in opposition to the item.

James Smith spoke in opposition to the item.

Chief Ferguson and Council responded to Public Comments.

Action: A motion was made by Councilmember Wheeler, seconded by Councilmember Bagby, to waive reading of the text and adopt:

RESOLUTION NO. 044-2023 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CLOVERDALE APPROVING AN AGREEMENT WITH FLOCK SAFETY IN AN AMOUNT NOT TO EXCEED THIRTY-SEVEN THOUSAND TWO HUNDRED FIFTY DOLLARS ($37,250.00) FOR THE INITIAL PURCHASE, INSTALLATION AND FIRST-YEAR ANNUAL MAINTENANCE FEE OF A CITYWIDE AUTOMATED LICENSE PLATE RECOGNITION (ALPR) CAMERA SYSTEM PLUS A 10% CONTINGENCY FOR POTENTIAL COST OVERRUNS, AUTHORIZING A FY 2023-24 BUDGET AMENDMENT TO THE PUBLIC SAFETY IMPACT FUND IN THE AMOUNT OF $37,250.00 AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID AGREEMENT.

The motion carried by the following vote:

Yes: (3) - Mayor Lands, Councilmembers: Bagby, Wheeler
No: (1) - Councilmember Morgenstern
Abstain: (0) - None

Absent: (1) - Vice Mayor Wolter
J. SUBCOMMITTEE REPORTS
Subcommittee Agendas, Approved Minutes, and Media are available at www.cloverdale.net/agendacenter
Finance, Administration & Police: Chair Lands reported.

Last Meeting Agenda | Next Meeting - June 5, 2023
Planning & Sustainability: Chair Bagby reported.

Last Meeting Agenda | Next Meeting - June 20, 2023
Public Works & Facilities: Vice Chair Wheeler reported.

Last Meeting Agenda | Next Meeting - May 23, 2023 & June 27, 2023 Joint City/Cloverdale Unified School District: Chair Lands reported.

Last Meeting Agenda | Next Meeting - June 19, 2023
Homelessness Community Advisory Group: Chair Wheeler reported.

Last Meeting Agenda | Next Meeting - June 12, 2023
K. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION
K.1 Letter of Support - Cal Cities 2023/2024 Budget
City Manager Kelley reported.
15 City Council Meeting Minutes - May 24, 2023 - Page 6 of 6 L. CITY MANAGER/CITY ATTORNEY REPORTS
L.1 Mayor and Councilmembers Association Dinner - June 8, 2023 City Manager Kelley reported.

Additional:

City Manager Kelley reported.

City Attorney Sanchez reported.

M. COUNCILMEMBER REPORTS
Councilmembers reported.

City Manager Kelley reported.

M.1 Written Report(s):

Councilmember Bagby provided.

N. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS
Bonding Capacity Survey Scope to Finance, Admin, and Police Subcommittee.

Review Design Guidelines / Process to Planning and Sustainability.

O. ADJOURNMENT
Mayor Lands adjourned the meeting at 9:08 p.m. to the next regular meeting of the City Council scheduled for June 14, 2023.

Approved On: June 14, 2023
_______________________
Mike Maloney, City Clerk
16 City Council/Successor Agency
Agenda Item Summary Agenda Item:

Meeting Date:

G.2
June 14, 2023
Agenda Section:

Consent
Staff Contact:

Kevin Thompson, Assistant City Manager/Comm. Dev. Dir.

Agenda Item Title:

Second Reading by Title Only of an Ordinance Prezoning approximately 9.27 +/- acres of developed land commonly known as the Six Acres Annexation Area (APNs 116-290-001 to -009; -011 to -015; -017; -019 to - 022; -024: 116-310-001) to the “Two-Family Residential (R-2)” Zoning District. ______________________________________________________________________________________ Recommended Council Action(s):

Adopt an Ordinance Entitled; “An Ordinance of the City of Cloverdale Amending Title 18, “Zoning,” of the City Municipal Code, Prezoning certain properties containing approximately 9.27 +/- acres of developed land commonly known as the Six Acres Annexation Area (APNs 116-290-001 to -009; -011 to -015; -017; -019 to -022; -024: 116-310-001) to the “Two-Family Residential (R-2)” Zoning District. ________________________________________________________________________________________ Background:

The Planning Commission considered this item at their May 2, 2023, meeting, and adopted Resolution No. 004-2023 (Attachment 2) recommending approval of the project to the City Council, see Attachment 3 for the Planning Commission staff report. Subsequently, the City Council considered this item at the May 24, 2023 meeting and introduced, by title only, the first reading of the Ordinance. ________________________________________________________________________________________ Summary:

The proposed project consists of the annexation of 21 parcels south and east of the current City boundary.

All properties within the annexation area, except for one undeveloped parcel, are developed with singlefamily residences. The project does not propose any new construction. The project site is located between Lile Lane and El Rancho Drive off of S. Cloverdale Boulevard just south of the Briarwood mobile home park.

Surrounding uses include:

North: Briarwood manufactured home park (City)
South: Single-family residences/vineyards (County)
East: Vineyards (County)
West: Single-family residences/Cal Fire Cloverdale Fire Station (City) Properties to the north and west of the annexation area are located within the Cloverdale City limits and are also zoned R-3 (Multi-Family Residential), R-1 (Single-Family Residential) and P-I (Public Institutional). These properties are currently developed with the single-family residences, manufactured homes, and the Cal Fire Cloverdale Fire Station. Properties to the east and south of the annexation area are not located within the City limits and are developed with vineyards and single-family residences.

For detailed land use information see Attachment 3, the Planning Commission staff report dated May 2, 2023.

The next step for the project will be to apply to the Sonoma County LAFCO for annexation approval. ______________________________________________________________________________________ 17 City Council/Successor Agency Agenda Item Summary
Meeting Date: June 14, 2023

Alternative Options:

1. Modify the Ordinance; or

2. Reject the Ordinance; or

3. Provide alternative direction to City Staff.
________________________________________________________________________________________ Subcommittee Recommendation: Move project forward.
_______________________________________________________________________________________ Budget/Financial Impact: Increased property and sales tax revenue. ________________________________________________________________________________________ Attachments:

1. Ordinance Approving Pre-Zoning

2. Planning Commission Resolution 004-2023 (Unsigned)

3. Planning Commission Staff Report Dated May 2, 2023
18 CITY OF CLOVERDALE

CITY COUNCIL
ORDINANCE NO. 752-2023
AN ORDINANCE OF THE CITY OF CLOVERDALE AMENDING TITLE 18, “ZONING,” OF THE

CITY MUNICIPAL CODE, PREZONING CERTAIN PROPERTIES CONTAINING APPROXIMATELY 9.27 +/- ACRES OF DEVELOPED LAND COMMONLY KNOWN AS THE SIX ACRES ANNEXATION AREA (APNS 116-290-001 T0 -009; 011 TO -015; -017; -019 TO -022; -024: 116-310-001) TO THE “TWO-FAMILY RESIDENTIAL (R-2)” ZONING DISTRICT THE CITY COUNCIL OF THE CITY OF CLOVERDALE HEREBY ORDAINS AS FOLLOWS:

SECTION 1. RECITALS
A. The owners of the Six Acres Annexation Area properties (APNs 116-290-001 T0 - 009; 011 TO -015; -017; -019 TO -022; -024: 116-310-001), containing approximately 9.27 acres of land located in unincorporated Sonoma County territory have requested annexation to the City of Cloverdale.

B. As required by California State Law, California Government Code Sec. 56375 (a) (7), all requests for annexation must not create “county islands” which would not promote the local or efficient expansion of communities in California. In this instance, with the properties immediately to the north and west in Briarwood and on S. Cloverdale Boulevard already located within City limits and zoned R-3, P-I and R-1, a “County island” would not be created.

C. As mandated by state law and Sonoma County Local Agency Formation Commission (LAFCO) requirements, the City of Cloverdale is obligated to prezone the affected properties identified above prior to annexation. Proposed prezoning includes classifying individual properties within the annexation area to the R-2 (Two-Family Residential) district as summarized above and as shown on Exhibit 1, which is hereby incorporated by reference to this ordinance.

D. The California Environmental Quality Act (“CEQA”), together with the State guidelines and City environmental regulations, require that certain projects be reviewed for environmental impacts and that environmental documents be prepared. The project involves annexation of 21 parcels, 20 of which are developed with existing private structures. No new construction is proposed other than the extension of utilities to the existing facilities that which would have a capacity to serve only those existing facilities.

On the basis of this information, it has been determined the project qualifies for a Class 19 2
19 (Section 15319 – Annexations of Existing Facilities and Lots for Exempt Facilities) exemption from the California Environmental Quality Act (CEQA).

E. The City Council makes the following findings related to prezoning the properties described as County Assessor’s Parcel Numbers (APNs) 116-290-001 T0 -009; 011 to -015; -017; -019 to -022; -024: 116-310-001 to the R-2 (Two-Family Residential) District:

1. The proposed prezoning is consistent with the goals, objectives, policies and programs of the Cloverdale General Plan and is necessary and desirable to implement the provisions of the General Plan.
a. The prezoning of properties within the Six acres annexation area, as described above and shown on Exhibit 1, is consistent with the Land Use Map of the Cloverdale General Plan.
b. The project is consistent with the goals, policies and implementation measures of the General Plan and the MDR land use designation as it would bring existing residential uses into the City limits of Cloverdale within the density range allowed by the MDR and subject future development of the properties to City standards.

2. The proposed prezoning will not adversely affect the public health, safety and welfare or result in an illogical land use pattern.
a. The project involves the annexation of 21 parcels, 20 of which are developed with private structures and no additions, modifications or new construction and requiring only the extension of City services to serve the subject parcels. Based upon the information contained in the application materials, the project qualifies for a Class 19 (Annexations of Existing Facilities and Lots for Exempt Facilities) CEQA Exemption. Furthermore, once annexation is complete, any future improvements to the property would be subject to applicable Fire and Building codes, ensuring the public health, safety and welfare.
b. The land use pattern for the annexation is generally consistent with existing development patterns within the annexation area and with existing County of Sonoma zoning as applied to these properties.

3. The proposed prezoning is consistent with the purpose and intent of Chapter

18.03.080.D of the Cloverdale Municipal Code, as follows. a. The proposed prezoning has been requested prior to annexation of the properties requested for annexation to the City of Cloverdale and will not become effective until the annexation process is complete. 20 3

4. The proposed prezoning is consistent with the purpose and intent of Chapter

18.03.080.E of the Cloverdale Municipal Code, as follows. a. The prezoning is consistent with the Cloverdale General Plan. b. The project is consistent with all other provisions of the Cloverdale Municipal Code.
c. The prezoning will not be detrimental to the public health, safety or welfare to the use of land in the annexation area or adjacent lands as documented by finding #2, above.
d. The properties for prezoning are suitable for the existing residential uses that are allowed by the City of Cloverdale R-2 Zoning District.

F. On May 24, 2023, the City Council held a properly noticed public hearing regarding this Zoning Map Amendment and considered all comments received in writing and all testimony received at the public hearing.

SECTION 1. PURPOSE AND INTENT
The purpose and intent of these changes is to amend the City of Cloverdale Zoning Map (18.01.060 (b) CMC) to prezone the 9.27-acre area between Lile Lane and El Rancho Drive along the east side of S. Cloverdale Boulevard, south and east of the current City limits in this portion of Cloverdale, to R-2 (Two-Family Residential) Zoning District as shown on Exhibit 1, which prezoning will become effective when the zoning of the sites becomes effective upon completion of the annexation process pursuant to Government Code section 65859(a).

SECTION 2. FINDINGS
The above recitals are hereby declared to be true and correct and hereby incorporated herein as the required Findings of the City Council of the City of Cloverdale.

SECTION 3. RECLASSIFIED PROPERTIES
The City of Cloverdale Zoning Map (18.01.060 (b) CMC) is hereby amended so as to zone the 21 subject properties located between Lile Lane and El Rancho Drive along the east side of S. Cloverdale Boulevard to the R-2 (Two-Family Residential) Zoning District as shown in Exhibit 1. Pursuant to the provisions of Government Code section 65859, the zoning established for the properties by this ordinance shall become effective at the same time that the annexation becomes effective.

21 4
SECTION 4. SEVERABILITY
If any section, subsection, sentence, clause or phrase of this Chapter is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Chapter. The City Council hereby declares that it would have passed the ordinance codified in this Chapter, and each and every section, subsection, sentence, clause or phrase not declared invalid or unconstitutional without regard to whether any portion of this Chapter would be subsequently declared invalid or unconstitutional.

SECTION 5. EFFECTIVE DATE
This Ordinance shall be and the same is hereby declared to be in full force and effect from and after thirty (30) days after the date of its passage and shall be published once before the expiration of fifteen (15) days after said passage, with the names of the Council Members voting for or against the same, in a newspaper of general circulation published in the County of Sonoma, State of California. Said zoning shall not be deemed effective until completion of the annexation pursuant to Government Code Section 65859(a).

I hereby certify that the foregoing ordinance was introduced before the City Council of the City of Cloverdale at a regular meeting thereof on the 24th day of May 2023 and duly and regularly adopted by the City at a regular meeting thereof held on June 14, 2023, by the following vote:

Ordinance No. 752-2023 was duly adopted on this the 14th day of June 2023, by the following roll call vote: (_-ayes, _-noes)
Ayes:

Noes:

Abstain:

Absent:
_____________________________
Todd Lands, Mayor
ATTEST:
___________________________________
Michael Maloney, City Clerk
22

CITY OF CLOVERDALE

PLANNING COMMISSION
RESOLUTION NO. 004-2023

RESOLUTION OF THE CITY OF CLOVERDALE PLANNING COMMISSION RECOMMENDING TO THE CITY COUNCIL ADOPTION OF AN ORDINANCE PREZONING APPROXIMATELY 9.27 +/- ACRES OF DEVELOPED LAND COMMONLY KNOWN AS THE SIX ACRES ANNEXATION AREA (APNS 116-290-001 T0 -009; 011 TO -015; -017; -019 TO -022; -024: 116-310-001) TO THE “TWO-FAMILY RESIDENTIAL (R-2)” ZONING

DISTRICT
WHEREAS, all 20 owners of 21 parcels comprising approximately 9.27+/- acres of land (APNs 116-290-001 T0 -009; 011 TO -015; -017; -019 TO -022; -024: 116-310-001) in the unincorporated portion of Sonoma County lying east of the City of Cloverdale and has requested Annexation of the 21 propertiesinto the City of Cloverdale for the purpose of obtaining City services to the existing residences; and WHEREAS, the properties for annexation to the City lie within the Sphere of Influence and Urban Service Boundary of the City of Cloverdale; and
WHEREAS, annexation of these properties is desired by all of the individual property owners for the purpose of obtaining City water, sewer, drainage and other municipal services including Police services provided by the City of Cloverdale; and
WHEREAS, the City of Cloverdale has determined that all requisite municipal services can be provided to the Six Acres properties; and
WHEREAS, pursuant to state annexation law, lead agencies, such as the City of Cloverdale, are required to prezone properties prior to annexation; and
WHEREAS, pursuant to California Government Code Section 65859, prezoning becomes effective at the time the annexation to the City of Cloverdale becomes effective; and WHEREAS, the prezoning district and property ownership for the Six Acres Annexation Project are described in Exhibit 1 and Exhibit 1 is hereby incorporated by reference into this Resolution; and WHEREAS, all 21 properties within the Six Acres Annexation Area are proposed to be prezoned to the Two-Family Residential (R-2) Zoning District; and
WHEREAS, based upon the information presented in the application materials, the Planning Commission finds that this project qualifies for a categorical exemption under California Environmental Quality Act (CEQA) Guidelines Section 15319 (Annexations of Existing Facilities and Lots for Exempt Facilities) because the project involves annexation of land developed with existing private structures, and no new construction will occur as a result of this annexation other than the extension of utilities to the existing facilities that would have a capacity to serve only those existing facilities; and WHEREAS, on May 2, 2023, the Planning Commission held a properly noticed public hearing on the Project, at which time all interested parties had the opportunity to be heard; and WHEREAS, the Planning Commission considered the staff report, recommendations, and testimony before making a recommendation on the Project; and
WHEREAS, the prezoning district and change to the R-2 District will become effective upon approval by the City Council and LAFCO and completion of annexation of the Properties to the City of Cloverdale; and 23

NOW, THEREFORE BE IT RESOLVED that the Planning Commission recommends that the City Council adopt the Ordinance attached as Exhibit 1 incorporated herein by reference, which prezones approximately 9.27 +/- acres of unincorporated land (APNs 116-290-001 T0 -009; 011 TO -015; -017; -019 TO -022; -024: 116-310-001) to Two-Family Residential (R-2).

NOW, THEREFORE BE IT FURTHER RESOLVED that the Planning Commission pursuant to Implementing Zoning Ordinance §18.030.080, recommends that the City Council adopt the pre-zoning designation for the Six Acres Annexation area properties (APNs 116-290-001 T0 -009; 011 TO -015; -017; -019 TO -022; - 024: 116-310-001) as Two-Family Residential (R-2), as depicted by the Zoning Map, based on the following findings and conditions of approval:

1. The amendment is consistent with the adopted Cloverdale General Plan. The General Plan designates the property Medium Density Residential (MDR), which is consistent with the prezoning designation of Two-Family Residential (R-2).

2. The amendment is internally consistent with other applicable provisions of this Zoning Ordinance.

3. The amendment will not be detrimental to the public health, safety, or welfare or to the use of land in any adjacent zone.

4. The site is suitable (including absence of physical constraints, access, compatibility with adjoining land uses, and provision of utilities) for the requested zoning district and anticipated land uses/developments.
24

CONDITIONS OF APPROVAL

SIX ACRES ANNEXATION AREA PREZONING
1000 S. CLOVERDALE BLVD (APN 116-290-001), 23 LILE LN (APN 116-290-002), 61 LILE LN (APN 116-290- 003), 75 LILE LN (APN 116-290-004), 87 LILE LN (APN 116-290-005), 99 LILE LN (APN 116-290-006), 145 LILE LN (APN 116-290-007), 1010 S. CLOVERDALE BLVD (APN 116-290-008), 20 HAMBLIN LN (APN 116- 290-009), 33 HAMBLIN LN (APN 116-290-011), 1040 S. CLOVERDALE BLVD (APN 116-290-012), 1050 S.

CLOVERDALE BLVD (APN 116-290-013), 1060 S. CLOVERDALE BLVD (APN 116-290-014), 1070 S.

CLOVERDALE BLVD (APN 116-290-015), 1030 S. CLOVERDALE BLVD (APN 116-290-19), 25 HAMBLIN LN (APN 116-290-020), 55 EL RANCHO DR (APN 116-290-024), 80 EL RANCHO DR (APN 116-290-022), 40 EL RANCHO DR (APN 116-290-021), 1080 S. CLOVERDALE BLVD (APN 116-290-017), 201 LILE LN (APN 116- 310-001)
Planning Department:

1. Prezoning is granted to allow the existing private structures on the individual properties (APNs 116-290-001 T0 -009; 011 TO -015; -017; -019 TO -022; -024: 116-310-001), Cloverdale, CA as summarized above and shown in the application materials submitted to the Community Development Department. The applicant/property owners shall adhere to the submitted application materials and the Conditions of Approval. Minor modifications to the approved plans and/or Conditions of Approval require Community Development Department approval. More significant modifications to the approved plans and/or Conditions of Approval require Planning Commission approval.

2. This approval is subject to appeal within 10 consecutive days from the date of approval.

3. All conditions of this Prezoning are necessary to protect the general health, safety and welfare, and to minimize or eliminate adverse environmental effects of the project. If any condition of this permit is held to be invalid by a court, then the entire permit shall be invalid. The Planning Commission specifically declares that it would not have issued this permit unless all of the conditions herein are held as valid.

4. This Prezoning shall expire, and become null and void, two years from the date of approval unless the properties are annexed into the City of Cloverdale, or a written request for an extension of time is submitted to the Community Development Department prior to the expiration date and an extension is granted by the Planning Commission.

5. The approval of this permit shall be subject to the latest adopted ordinances, resolutions, policies and fees of the City of Cloverdale. Applicant/property owner shall be responsible for any and all costs associated with any required special inspections necessary for the project.

6. If prehistoric archaeological remains such as bone, shell, worked stone objects, or human graves are unearthed during project related activities, work in the immediate vicinity of the finds shall halt until a qualified prehistoric archaeologist has evaluated the situation and made recommendations for mitigation to the resource. If human remains are encountered the Sonoma County Coroner must be notified immediately.

7. In the event that construction activities unearth materials classified as having archaeological significance, such work shall be halted and the materials assessed for their archaeological value by a qualified archaeologist. If these materials are indeed classified as being archaeologically or historically sensitive, a mitigation program shall be developed for Planning Commission review and approval by the applicant, which is designed to protect and conserve these resources. 25

8. If historic-period materials such as stone or adobe foundations or walls, structural remains with square nails, backfilled privies or wells, or refuse deposits are encountered, work in the immediate vicinity of the finds shall halt until a qualified historical archaeologist has evaluated the situation and made recommendations for treatment of the resource.

9. If archaeological remains or resources are unearthed during construction or at any time in the future, all construction activity and work shall stop immediately and the property owner shall immediately notify the Cloverdale Rancheria of Pomo Indians of California, currently located at 555 South Cloverdale Boulevard, Cloverdale, California.

10. If any construction or disturbance of ground occurs the Cloverdale Rancheria shall be notified at least two weeks in advance. A representative of the Cloverdale Rancheria of Pomo Indians shall be granted site access and shall be allowed to monitor or perform site inspections to verify if any earth moving activities uncover any potential archeological artifacts or other potential cultural resources.

11. Six Acres Mutual Water Company shall adhere to the all the provisions in the Pre-Annexation Agreement approved by the City Council March 10, 2021.

Public Works/Engineering:

12. Improvement plans prepared by a registered civil engineer shall be submitted to the City for review and approval. Sufficient surety shall be guaranteeing construction of the improvements shall be posted and any necessary easements required to complete the improvements shall be acquired by the applicant at no cost to the City.

13. Existing well and transmission main shall remain and be transferred to the City along with existing water rights. The well and transmission main shall be in good repair and working order with the transmission main capped and shown on improvement plans.

14. Water infrastructure shall be designed and constructed in accordance with City Standards.

Improvement plans shall be submitted to the City for review and approval. All public water mains shall be located in public right-of-way or public utility easements.

15. Public utility easements and access easements in accordance with City Standards shall be provided to the City for public water mains, the existing well, and the existing transmission main at the applicant’s expense and shown on the improvement plans. Legal descriptions and plats of proposed easements shall be submitted to the City for review and approval. Executed easement grant deeds shall be provided to the City prior to improvement plan approval.

16. Existing streets are to remain under private ownership and maintenance. Access to City infrastructure shall be provided with all-weather surfacing subject to City review and approval and shown on the improvement plans.

17. All private water infrastructure including laterals and appurtenances shall be clearly identified as private on the improvement plans.

18. Improvement plans shall include an erosion control plan that includes an order of work and staging/scheduling component indicating when facilities will be installed and removed.

Improvement plans shall address any grading activities necessary to complete the improvements including all-weather access roads and trench spoils. A Water Pollution Control plan or Stormwater Pollution Prevention Plan shall be prepared accordingly and a copy kept on site throughout the duration of construction activities.
26

Water:

19. The applicant shall submit with the improvement plans a water analysis demonstrating that the size of the lines and appurtenances proposed for the project are adequate for fire protection.

Plans and calculations shall be submitted to both the City and Cloverdale Fire Protection District for review and approval.

20. There shall be no unmetered connection to the public water main. Water meters shall be installed in accordance with the City’s Design and Construction Standards.

21. All water improvements shall be constructed in accordance the City’s Design and Construction Standards.

22. Public fire hydrants shall be installed along all public water mains in accordance with the City’s Design and Construction Standards.

Fire District:

23. Please ensure that the improvement plans incorporate all applicable Fire District related comments included in the Cloverdale Fire Protection District memo dated April 21, 2023. * * * * * * * * * * * * *
The Resolution was duly adopted on this the 2nd day of May 2023, by the following roll call vote:

AYES in favor of:

NOES:

ABSTAIN:

ABSENT:

Approved: Attested:
__________________________ __________________________
Chad Asay, Chair Michael Maloney, City Clerk
Attached:

Exhibit A – Draft Prezoning Ordinance
27 - 1 -
AGENDA ITEM No. E.1
City of Cloverdale
Planning Commission
Staff Report
Meeting Date: May 2, 2023
Applicant: City of Cloverdale
Property Owners: Individual property owners of parcels listed below in the Six-Acres Mutual Water Company
Project Location:

Existing Zoning:

Proposed Prezoning:

Existing General Plan:

Proposed General Plan:
1000 S. Cloverdale Blvd (APN 116-290-001), 23 Lile Ln
(APN 116-290-002), 61 Lile Ln (APN 116-290-003), 75 Lile Ln (APN 116-290-004), 87 Lile Ln (APN 116-290-005), 99
Lile Ln (APN 116-290-006), 145 Lile Ln (APN 116-290-007), 1010 S. Cloverdale Blvd (APN 116-290-008), 20 Hamblin
Ln (APN 116-290-009), 33 Hamblin Ln (APN 116-290-011),
1040 S. Cloverdale Blvd (APN 116-290-012), 1050 S.

Cloverdale Blvd (APN 116-290-013), 1060 S. Cloverdale
Blvd (APN 116-290-014), 1070 S. Cloverdale Blvd (APN
116-290-015), 1030 S. Cloverdale Blvd (APN 116-290-19), 25 Hamblin Ln (APN 116-290-020), 55 El Rancho Dr (APN
116-290-024), 80 El Rancho Dr (APN 116-290-022), 40 El
Rancho Dr (APN 116-290-021), 1080 S. Cloverdale Blvd
(APN 116-290-017), 201 Lile Ln (APN 116-310-001) (Figure 1)
County of Sonoma
RR B8, Rural Residential District
City of Cloverdale
Two-Family Residential (R-2)
City of Cloverdale
Medium Density Residential (MDR)
City of Cloverdale
Medium Density Residential (MDR)
Project Description: Pre-Zoning/Annexation of 9.27+/- acres of land developed with existing private structures into the
Cloverdale City limits. All properties are within the City of Cloverdale Sphere of Influence and the City’s Urban
Growth Boundary.

Environmental Assessment: Categorically Exempt under Section 15319 (Annexations of Existing Facilities and Lots for Exempt Facilities) of the CEQA Guidelines as the project involves annexation of
parcels developed with private structures and the
extension of utilities to the existing facilities would have a capacity to serve only those existing facilities.
28 - 2 -
A. Staff Recommendation
That the Planning Commission adopt Resolution No. 004-2023 (Attachment 1), recommending to the City Council adoption of an Ordinance Prezoning approximately 9.27 +/- acres of developed land commonly known as the Six Acres Annexation Area (APNs 116-290-001 to -009; -011 to -015; -017; - 019 to -022; -024: 116-310-001) to the “Two-Family Residential (R-2)” Zoning District.

Figure 1 –Prezoning Area
B. Background
Existing Conditions
Six Acres Water Company (“Six Acres” or “SAWC”) is a small water company consisting of approximately 22 homes situated east and adjacent to South Cloverdale Blvd., south of Lile Lane in the unincorporated area immediately outside of the City of Cloverdale.

The proposed project consists of the annexation of 21 parcels, centrally located and just east of the current City boundary. All properties within the annexation area, except for one undeveloped parcel, are developed with single-family residences. The project does not propose any new construction. The annexation area lies between El Rancho Drive and Lile Lane on the east side of S. Cloverdale Boulevard.

Surrounding uses include:

North: Briarwood manufactured home park (City)
South: Single-family residences/vineyards (County)
East: Vineyards (County)
West: Single-family residences/Cal Fire Cloverdale Fire Station (City) 29 - 3 -
Properties to the north and west of the annexation area are located within the Cloverdale City limits and are also zoned R-3 (Multi-Family Residential), R-1 (Single-Family Residential) and P-I (Public Institutional). These properties are currently developed with the single-family residences, manufactured homes, and the Cal Fire Cloverdale Fire Station. Properties to the east and south of the annexation area are not located within the City limits and are developed with vineyards and singlefamily residences.

Pre-Annexation Agreement
On March 10th 2021, the City Council approved the a pre-annexation agreement (Attachment 2). The agreement describes the efforts each party will undertake and the conditions necessary for the City and the Six Acres Mutual Water Company to apply for annexation. The pre-annexation agreement will be superseded by an annexation agreement prior to application to LAFCO for final annexation.

C. Project Description
The property owners are requesting prezoning to allow for annexation of the 9.27-acre Six Acres Annexation Area (APNs 116-290-001 to -009; -011 to -015; -017; -019 to -022; -024: 116-310-001) into the City for the purposes of obtaining City services. The location of the annexation area and existing conditions are provided in Figure 1 above.

D. Analysis
Prezoning: The City proposes to prezone the properties to the Two-Family Residential (R-2) Zoning District. If approved by the Cloverdale City Council, the zoning would become effective upon approval of the annexation by LAFCO and completion of the annexation process. The proposed prezoning would allow for the continuation of the existing private structures and residential uses. If approved, proposed zoning would be consistent with the existing General Plan Land Use Map and the Medium Density Residential (MDR) General Plan land use designation. The proposed City of Cloverdale prezoning district is identified on Attachment 3.

Annexation to the City of Cloverdale: The property owners have requested annexation to the City of Cloverdale. The Cloverdale City Council would be requested to adopt a resolution formally requesting this action. No other properties other than the 21 within the Six acres annexation area are proposed to be included in the annexation at this time.

See Table 1 with a summary of the Assessor’s Parcel, ownership and estimated acreage for property included in the annexation.

Table 1. Characteristics of Annexation Area
Assessor
Parcel No. Site Address Owner Acres Existing Use Proposed Use 116-290-001 1000 S. Cloverdale Blvd Leopoldo & Sara Ramirez 0.27 Residential Residential 116-290-002 23 Lile Lane Lee Dennis Allen 0.35 Residential Residential 116-290-003 61 Lile Lane Beth & Berny Demolski 0.66 Residential Residential 116-290-004 75 Lile Lane Clinton Sanders 0.62 Residential Residential 116-290-005 87 Lile Lane Cynthia & David Campbell 0.49 Residential Residential 116-290-006 99 Lile Lane Mark Jain & Danielle Civitillo 0.35 Residential Residential 116-290-007 145 Lile Lane Michael Richard Bland 0.71 Residential Residential 30 - 4 -
116-290-008 1010 S. Cloverdale Blvd Mathew Reynolds-Ojeda 0.43 Residential Residential 116-290-009 20 Hamblin Lane Mathew Reynolds-Ojeda 0.52 Residential Residential 116-290-011 33 Hamblin Lane Bobbi & Emil Gardner 0.2 Residential Residential 116-290-012 1040 S. Cloverdale Blvd Proschold Trust 0.34 Residential Residential 116-290-013
1050 S. Cloverdale Blvd
(28890 Hwy 101) Kenneth Richardson 0.36
Residential Residential
116-290-014 1060 S. Cloverdale Blvd Timothy Shafer 0.34 Residential Residential 116-290-015
1070 S. Cloverdale Blvd
(28850 Hwy 101) Gary & Shirley Murray 0.33
Residential Residential
116-290-019 1030 S. Cloverdale Blvd Andrew Woehl 0.18 Residential Residential 116-290-020 25 Hamblin Lane Luis Velarde 0.17 Residential Residential 116-290-024 55 El Rancho Drive Kay Susan Lile 0.83 Residential Residential 116-290-022 80 El Rancho Drive Vernon Arthur Lile 0.63 Residential Residential 116-290-021 40 El Rancho Drive Isaias Holquin 0.69 Residential Residential 116-290-017 1080 S. Cloverdale Blvd Sage Smith-Taylor 0.14 Residential Residential 116-310-001 201 Lile Lane Emily & Dennis Debenham 0.66 Vineyard Vineyard 116-290-001 1000 S. Cloverdale Blvd Leopoldo & Sara Ramirez 0.27 Residential Residential Upon completion of the annexation process, Police services from the Cloverdale Police Department would be extended to service the annexation area. The Property is currently within the boundary of the Cloverdale Fire Protection District (CFPD) and the annexation would not affect CFPD boundaries or operations. No changes are proposed to the boundaries of the Cloverdale Unified School District, since the affected properties already lie in this District. All other municipal services would be extended to the property.

Public Notice
The Notice of Public Hearing was published in the Press Democrat and properly posted on April 18, 2023. Notice of the public hearing was also mailed to property owners within 300 feet of the boundaries of proposed project on or before April 14, 2023 and posted on the City website.

CEQA Environmental Review
The project involves annexation of 21 parcels, 20 of which are developed with existing private structures. No new construction is proposed other than the extension of utilities to the existing facilities that which would have a capacity to serve only those existing facilities. On the basis of this information, it has been determined the project qualifies for a Class 19 (Section 15319 – Annexations of Existing Facilities and Lots for Exempt Facilities) exemption from the California Environmental Quality Act (CEQA).

General Plan Consistency
The Property is designated Medium Density Residential (MDR) on the City’s General Plan Land Use Map. This designation allows for a variety of development types including attached or detached singlefamily residences. The proposed annexation of the properties with existing private structures and residential uses would help to further a number of goals and policies contained in the Land Use Element of the General Plan. Some of these include:
31 - 5 -
• Land Use Goal LU-4, maintain the built environment to support the quality of life and the friendly, rural, small town atmosphere.

Discussion: If approved, following annexation of the properties into Cloverdale City limits, City sewer and water utility services would be extended to the private properties replacing the failing Six Acres water system infrastructure.
• Public Health and Safety Goal PS 1, prevent unnecessary exposure of people and property to risks of damage or injury from earthquakes, landslides and other geologic hazards.

Discussion: The Six Acres Water District water system has deteriorated over the years to the point that it is now at risk to failure regardless of a catastrophic earthquake, landslide or other natural disaster. In light of this situation, the proposed annexation of the subject properties within the Six acres annexation area helps further the purpose and intent of PS Goal 1.

The proposed project would be consistent with the goals, policies and implementation measures of the General Plan and the MDR land use designation as it would incorporate an established residential neighborhood into the City limits of Cloverdale and subject future utility extensions to City Standards.

Based upon the information contained in the application materials, as proposed, staff concludes that the project would be consistent with the goals and policies of the General Plan.

Annexation Analysis
The subject properties included in the proposed annexation are located within the City’s approved Sphere of Influence and within the Cloverdale Urban Growth Boundary Area. Based on preliminary discussions with LAFCO staff, no major issues exist with the proposed annexation in terms of consistency of the proposal with the Cortese-Knox-Herzberg Local Government Reorganization Act of 2000 and annexation of the subject properties would not create a “County island” within the City.

Prezoning Ordinance Analysis/Zoning Ordinance Consistency As noted above, prezoning of the annexation area is required by State annexation law to ensure that the proposed prezoning districts are consistent with the General Plan, as required by other portions of State law. The site is proposed to be pre-zoned Two-Family Residential (R-2). It is the intent of the R-2 Zoning District to allow for a variety of development types including single-family attached or detached units.

The project is also subject to Pre-zoning/Annexation by the City Council in accordance with Zoning Ordinance Section 18.03.080 because it involves the adoption of an Ordinance to amend the Zoning Map. Additionally, Annexation and Prezoning by the City Council under Government Code Section 56654 (Change of Organization or Reorganization) is required as well.

Based upon the information contained in the application materials, as proposed, staff concludes that the proposed Annexation and Prezoning of the properties to R-2 would be in conformance with all applicable standards and requirements of the Zoning Ordinance.

D. Staff Recommendation
Staff recommends the following:

1. Adopt Resolution No. 004-2023 (Attachment 1), recommending to the City Council adoption of an Ordinance Prezoning approximately 9.27 +/- acres of developed land commonly known as the Six Acres Annexation Area (APNs 116-290-001 to -009; -011 to -015; -017; -019 to -022; -024: 116-310-001) to the “Two-Family Residential (R-2)” Zoning District. 32 - 6 -
Attachments

1. Resolution

2. Exhibit A

3. Pre-annexation agreement

4. Annexation Area

5. Cloverdale Fire Protection District memo
33 City Council/Successor Agency
Agenda Item Summary Agenda Item:

Meeting Date:

G.3
June 14, 2023
Agenda Section:

Consent
Staff Contact:

Kevin Thompson, Assistant City Manager / Comm. Dev. Director Agenda Item Title:

Second Reading by Title Only of an Ordinance Amending Sections of the Cloverdale Municipal Code (CMC) in Order to Improve the General Community and Residents’ Quality of Life by Ensuring Conformity with State Law and Consistency Between the CMC and General Plan _______________________________________________________________________________________ Recommended Council Action(s):

Adopt an Ordinance Entitled: “An Ordinance of the City of Cloverdale Amending Cloverdale Municipal Code (CMC) Sections 18.09.030 (Fences, Walls, and Hedges), 18.08.010 (Planned Unit Development (PD) Zoning District), 18.03.150 (Design Review – Major and Minor), 10.28.070 (Twenty-Four Minute Parking), Tables

18.04.040-A (Uses Permitted in Residential Zoning Districts), 18.05.030-A (Uses Permitted Within Commercial Zoning Districts), Section 18.09.295 (Special Development Standards for Live-Work Units) and Deleting Section 18.09.160 (Large Family Day Care).”
________________________________________________________________________________________ Background:

In recent years, the State Legislature has adopted several new laws affecting various land use regulations. As a result, the City has initiated various zoning and municipal code text amendments to Title 18 (Zoning) and Title 10 (Vehicles and Traffic). The amendments are being proposed in an effort to improve the general community and residents’ quality of life by ensuring conformity with state law, as well as consistency between the CMC and General Plan. With so many laws enacted in the last several years, the City’s code is due for some “housekeeping” in order to bring it up to date and into compliance with State laws.

In 2019, Section 105.2 of the California Building Code was updated, changing the maximum fence height without a Building Permit from six feet to seven feet. In response, staff is proposing that the maximum fence height for side and rear yard fences be changed from six feet to seven feet. That is one example of a code amendment being proposed due to a change in State law that has a related effect on the City’s code. This report includes a discussion and a draft ordinance on various proposed changes to the City’s municipal code and related provisions.
______________________________________________________________________________________ Summary:

Included below are several proposed code amendments to comply with state laws described above, as well as others that are being proposed at this time for a variety of other important reasons.

The attached proposes various text amendments to the zoning and municipal code in compliance with state laws, as well as others that are being proposed at this time for a variety of important reasons. Listed below are the various amendments, together with a brief explanation of the reasoning why they are being proposed.

A. Section 10.28.070: Twenty-Four Minute Parking.
• Amend the section and change all references of Twenty-Four Minute Parking to Twenty Minute Parking.

City parking signs reference 20-minute parking, but the code references 24-minute parking. Hence, the Police Department is unable to enforce violations of the signs or the code. Rather than purchase 34 City Council Agenda Item Summary
June 14, 2023

new parking signs and repaint curb lettering, staff proposes that Section 10.28.070 be amended to Twenty-Minute Parking.

B. Section 18.03.150: Design Review – Major and Minor.
• Amend the section so that Major Design Review is required for new residential projects of five (5) or more units instead of two (2) or more units.

Senate Bill 9 (SB 9) became effective on January 1, 2022, and requires that local jurisdictions allow a parcel zoned for single-family residencesto be subdivided into two parcels. Additionally, the property owner may build two units on each lot (four units total) and the law requires that the City allow for this through a ministerial process only. Consequently, the City cannot require any kind of separate discretionary/design or public review process.
• Amend subsection E (Findings) and delete references about conformity to design guidelines in Finding 1 and delete Finding 3 entirely.

Recent legislation (SB 167 Housing Accountability Act; SB 35 Streamlined Affordable Housing; SB 330 Housing Crisis Act) prohibits local jurisdictions from requiring a residential project to be designed “in keeping with the character of the neighborhood”. Design review of residential projects cannot be based on anything other than “objective regulatory standards”.

1. The proposal is consistent with the general plan, any applicable specific plan and the provisions of this title, including but not limited to development standards and design review standards for the zoning district in which the property is located, and with the design guidelines for the city of Cloverdale and/or design guidelines for the area in which the project is located.

2. The proposal will not be detrimental to the health, safety, comfort and general welfare of the persons residing or working in the neighborhood of the proposed project.

3. The general appearance of the proposal is in keeping with the character of the neighborhood.

C. Table 18.04.040-A (Uses Permitted Within Residential Zoning Districts) and Section 18.09.160 (Large Family Day Care).
• Amend the table to allow Large Family Day Care uses as permitted uses by right instead of through a Plot Plan Review; and
• Delete Section 18.09.160, development standards for Large Family Day Care.

Senate Bill (SB) 234 became effective January 1, 2020, and prohibits the City from requiring any kind of review, development standards, permitting process or fees for large child care homes.

D. Table 18.05.030-A (Uses Permitted Within Commercial Zoning Districts). • Amend the table to allow Emergency Shelters as a permitted use in the Transit Oriented Development (TOD) zone, removing the requirement for Plot Plan Review.

Senate Bill 2 (SB 2) from 2008 requires the City to allow for an Emergency Shelter use in at least one zone that is suitable for residential or emergency shelters. SB 2 (2008) also suggested that an industrial zone may have environmental conditions associated with it due to the types of uses that are permitted within, rendering it unsuitable for residential or shelter uses.

Currently, the CMC allows Emergency Shelter uses upon Plot plan Review approval in the TOD (Transit Oriented Development) and G-C (General Commercial) zones. SB 2 requires that the Plot Plan 35 City Council Agenda Item Summary
June 14, 2023

Review requirement be removed and that the code allow Emergency Shelter uses in at least one suitable and compatible zone without any type of zoning or other discretionary permit. • Amend Table 18.05.030-A to allow first and/or second floor Multifamily Residential in the General Commercial (G-C) zone through Plot Plan Review instead of Conditional Use Permit.

Plans to construct dwelling units on parcels zoned G-C and in compliance with all applicable design and development standards (parking, setbacks, F.A.R., height, density, etc.) should not require a public hearing and Conditional Use Permit approval by the Planning Commission. Particularly when first and/or second floor Multi-Family Residential uses do not require a Conditional Use Permit in any other commercial zone.

Considering that there are 12 parcels in the City zoned G-C and five of them are developed with residences or have submitted plans to build residences, staff proposes that this process be changed from a public hearing and Conditional Use Permit to an administrative level Plot Plan Review. • Amend Table 18.05.030-A to add Live-Work Unit as a permitted use in all commercial zones subject to Plot Plan Review approval.

The City has received inquiries from commercial property and business owners hoping to construct a dwelling on the same property as the business. However, single-family dwelling uses are not permitted in most commercial zones (except the O-R zone), the result of which means that this type of development proposal is not possible under the City’s current regulations.

Rather than amend the code to allow single-family residences in all commercial zones, staff suggests amending the table add Live-Work Unit as an allowed use in all commercial zones. For the same reasons expressed above, staff is proposing that plans for Live-Work Units in compliance with all applicable development standards (parking, setbacks, fire separation requirements, F.A.R., etc.) be an allowed use in all commercial zones subject to Plot Plan Review approval.

E. Section 18.08.010: Planned Unit Development Zoning District (P-D). • Amend the section to allow variation from residential rear yard setback requirements.

The purpose and intent of the P-D district is to allow flexibility in land use development standards, but the code prohibits variation from residential Floor Area Ratio (F.A.R.) or residential rear yard setbacks. At the same time, several P-D’s have been approved and developed in the City over the years with reduced residential rear yard setbacks. Variation from residential rear yard setback requirements were allowed for at least four (4) of the City’s Planned Development (P-D) zoning districts going back as far as P-D/6 Clover Springs in approximately 1999 and as recently as Vista Oaks (P-D/19) in 2022.

F. Section 18.09.030: (Fences, Walls and Hedges)
• Amend the section to change the maximum height of rear and side yard fences from six (6) feet to seven (7) feet.

In 2019, Section 105.2 of the California State Building Code became effective allowing for construction of fences up to seven feet in height without a Building Permit. Prior to 2019, six feet was the maximum height allowed for fences by the Building Code without a permit.

The Planning Commission at their May 2, 2023 meeting, reviewed the above Zoning Ordinance amendments and adopted a resolution recommending approval to the Council. Subsequently, the draft Ordinance to amend the Municipal Code in order to improve the general community and residents’ quality of life by 36 City Council Agenda Item Summary
June 14, 2023

ensuring conformity with state law, as well as consistency between the CMC and General Plan was introduced by title only at the City Council meeting of May 24, 2023. The Council discussed the item and made some minor changes to the language in the draft Ordinance.
________________________________________________________________________________________ Alternative Options:

1. Provide alternative direction to City Staff regarding the proposed Municipal Code Amendments. ________________________________________________________________________________________ Subcommittee Recommendation:

The reviewed and recommended presentation to the Planning Commission and Council. ________________________________________________________________________________________ Budget/Financial Impact:

None
________________________________________________________________________________________ Attachments:

1. Proposed Ordinance

2. Exhibit A - Muni Code Excerpts
37 CITY OF CLOVERDALE

CITY COUNCIL
ORDINANCE NO. 753-2023

AN ORDINANCE OF THE CITY OF CLOVERDALE AMENDING CLOVERDALE MUNICIPAL CODE SECTIONS

18.09.030: FENCES, WALLS, AND HEDGES, 18.08.010: PLANNED UNIT DEVELOPMENT (PD) ZONING DISTRICT, 18.03.150: DESIGN REVIEW – MAJOR AND MINOR, 10.28.070: TWENTY-FOUR MINUTE PARKING, TABLE 18.04.040-A: USES PERMITTED IN RESIDENTIAL ZONING DISTRICTS, TABLE 18.05.030- A: USES PERMITTED WITHIN COMMERCIAL ZONING DISTRICTS, 18.09.295: SPECIAL DEVELOPMENT STANDARDS FOR LIVE-WORK UNITS AND DELETING SECTION 18.09.160: LARGE FAMILY DAY CARE, OF

THE CLOVERDALE MUNICIPAL CODE
THE CITY COUNCIL OF THE CITY OF CLOVERDALE HEREBY ORDAINS AS FOLLOWS:

SECTION 1. RECITALS
A. Amendments to Cloverdale Municipal Code (CMC) Title 18 (Zoning) and Title 10 (Vehicles and Traffic) are necessary to improve the general community and residents’ quality of life by ensuring consistency between the CMC, General Plan and Zoning Ordinance, and to bring the code into conformity with state law.

B. On May 2, 2023, the Planning Commission held a properly noticed public hearing regarding the Zoning and Municipal Code text amendments, considered all comments received in writing and all testimony received at the public hearing and adopted PC Resolution No. 005-2023 recommending approval of the Ordinance amending the Municipal Code in order to improve the general community and residents’ quality of life by ensuring conformity with state law and consistency between the CMC and General Plan.

C. In an effort to improve the general community and residents’ quality of life by ensuring conformity with state law and consistency between the CMC and General Plan, the Planning Commission by adoption of Resolution 005-2023 has recommended revisions to CMC Sections 18.09.030;

18.08.010; 18.03.150; 10.28.070; Table 18.04.040-A; Table 18.05.030-A; Section 18.09.295, and deleting Section 18.09.160, and revising related provisions of the Cloverdale Municipal Code, to ensure internal consistency would be maintained.

D. The proposed Zoning and Municipal Code text Amendments are exempt from the California Environmental Quality Act (CEQA) pursuant to the ‘common sense’ exemption Section 15061(b)(3), as it can be seen with certainty that there is no possibility that the adoption of the Ordinance may have a significant effect on the environment. The proposed code text amendments are also exempt from CEQA under Section 15061(b)(3)) because they establish new or revised development standards and future development is still subject to permitting and, would still require individual review for compliance with CEQA. Finally, Government Code Section 65852.21 and 66411.7 explicitly state that ordinances such as the one proposed here, adopted in order to implement state law, would not constitute a “project” under CEQA. 38 2
E. The City Council makes the following findings listed in Section 18.030.080 (E) related to a Zoning Ordinance Amendment to amend Cloverdale Municipal Code Sections 18.09.030: Fences, Walls and Hedges; Section 18.08.010: Planned Unit Development (PD) Zoning District; Section

18.03.150: Design Review – Major and Minor; Section 10.28.070: Twenty-Four Minute Parking, Table 18.04.040-A: Uses Permitted in Residential Zoning Districts, Table 18.05.030-A: Uses Permitted Within Commercial Zoning Districts; Section 18.09.295: Special Development Standards for Live-Work Units and deleting Section 18.09.160: Large Family Day Care:

1. The proposed amendment is consistent with the adopted General Plan.

The zoning and municipal code text amendmentsreduce regulatory constraintsin the General Industrial (M-1) zone, as well as all commercial and residential zones. The amendments are consistent with General Plan Goal LU 7, Policy LU 2-1, Policy LU 2-2 and Policy LU 1-4 because they encourage construction of various types of housing units while ensuring separation between residential and industrial uses. The amendments also help streamline the approval process on a variety of housing unit types and will enable the development of these units affordable to owner and renter households at all income levels. Finally, as some of the amendments are made to bring various aspects of the Cloverdale Municipal Code (CMC) into compliance with State law, the amendments have been determined to be consistent with the goals, policies and implementation measures of the General Plan.

2. The proposed amendment is internally consistent with other applicable provisions of the Zoning Ordinance.

The text amendments include revisions to various sections of the Zoning and Municipal Code, including Sections 18.09.030: Fences, Walls and Hedges; Section 18.08.010: Planned Unit Development (PD) Zoning District; Section 18.03.150: Design Review – Major and Minor; Section 10.28.070: Twenty-Four Minute Parking, Table 18.04.040-A: Uses Permitted in Residential Zoning Districts, Table 18.05.030-A: Uses Permitted Within Commercial Zoning Districts; Section 18.09.295: Special Development Standards for Live-Work Units and deleting Section 18.09.160: Large Family Day Care. These amendments are internally consistent with all applicable provisions of the Zoning and Municipal Code as it has been revised to improve the general community and residents’ quality of life by ensuring consistency between the CMC, General Plan and Zoning Ordinance, as well as to bring the code into conformity with state law.

3. The proposed amendment will not be detrimental to the public health, safety, or welfare or to the use of land in any adjacent zone.

Although one of the main goals of implementing these zoning and municipal code text amendments is to help streamline the approval process for various types of housing units, it does not eliminate the need for a Building Permit. The Building Permit review process ensures that the Building, Planning and Engineer Departments, as well as the Fire District all have an opportunity to review development plans prior to permit issuance. The Building Permit process also helps to ensure that the construction of residential, commercial and industrial structures within the City is not detrimental to the public health, safety, or welfare or materially injurious to properties and improvements in the vicinity as construction is required to be in compliance with the latest adopted CA Building and Fire codes. 39 3

4. The site is suitable (including absence of physical constraints, access, compatibility with adjoining land uses, and provision of utilities) for the requested Zoning District and anticipated land uses / developments.

The zoning and municipal code text amendments ensure consistency between the CMC, General Plan and Zoning Ordinance, as well as conformity with state laws. All of these amendments implement relaxed standards for uses that are otherwise already allowed within the same zoning district or another zoning district within the City. No new uses are being introduced, and any future construction is still required to obtain all necessary permits and comply with all applicable development standards.

F. On May 24, 2023, the City Council held a properly noticed public hearing regarding these Zoning and Municipal Code text Amendments and considered all comments received in writing and all testimony received at the public hearing.

SECTION 2. PURPOSE AND INTENT
The purpose and intent of these changes is to improve the general community and residents’ quality of life by ensuring consistency between the CMC, General Plan and Zoning Ordinance, as well as to bring the code into conformity with state law.

SECTION 3. FINDINGS
The above recitals are hereby declared to be true and correct and hereby incorporated herein as the required Findings of the City Council of the City of Cloverdale.

SECTION 4. AMENDMENTS TO TITLE 10 AND TITLE 18 OF THE CLOVERDALE MUNICIPAL CODE Title 10 and Title 18 are amended as set forth below and detailed in Exhibit “A”.

Section 10.28.070 (Twenty-Four Minute Parking)
Section 18.03.150.C & E (Design Review – Major and Minor) Table 18.04.040-A (Uses Permitted in Residential Zoning Districts) Table 18.05.030-A (Uses Permitted Within Commercial Zoning Districts) Section 18.08.010 (Planned Unit Development Zoning District) Section 18.09.030 (Fences, Walls and Hedges)
Section 18.09.160 (Large Family Day Care) DELETED
Section 18.09.295 (Special Development Standards for Live-Work Units) SECTION 5. SEVERABILITY
If any provision of this Ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, or preempted by State legislation, such decision or legislation shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have passed this ordinance and each and every section, subsection, sentence, clause or phrase hereof not declared invalid or unconstitutional without regard to any such decision or preemptive legislation.
40 4
SECTION 6. EFFECTIVE DATE
This Ordinance shall be and the same is hereby declared to be in full force and effect from and after thirty (30) days after the date of its passage and shall be published once before the expiration of fifteen (15) days after said passage, with the names of the Council Members voting for or against the same, in a newspaper of general circulation published in the County of Sonoma, State of California.

I hereby certify that the foregoing is a true and complete copy of an Ordinance duly and regularly adopted by the City at a regular meeting thereof held on June 14, 2023, by the following vote:

PASSED, APPROVED AND ADOPTED this 14th day of June by the following vote: (Ayes- ; Noes- ; Absent- ) AYES:

NOES:

ABSENT:

ABSTAIN:

Approved Attested
________________________ _____________________________
Todd Lands, Mayor Michael Maloney, City Clerk
Attachments:

Exhibit A -
Section 10.28.070 (Twenty-Four Minute Parking)
Section 18.03.150.C & E (Design Review – Major and Minor) Table 18.04.040-A (Uses Permitted in Residential Zoning Districts) Table 18.05.030-A (Uses Permitted Within Commercial Zoning Districts) Section 18.08.010 (Planned Unit Development Zoning District) Section 18.09.030 (Fences, Walls, and Hedges)
Section 18.09.160 (Large Family Day Care) DELETED
Section 18.09.295 (Special Development Standards for Live-Work Units) 41 18.03.150 Design review—Major and minor.

A. Purpose and Intent. The city of Cloverdale is a city with unique characteristics, and the design review process is intended to protect the city’s spectacular natural vistas and dynamic natural features as well as to preserve the scale and character of established older neighborhoods and the city’s downtown. Design review is also intended to promote high-quality design and wellbuilt and maintained buildings, landscaping and public amenities in order to further the relationship between the appearance of buildings and structures, property values and the taxable value of property in the city.

1. The design review process is intended to implement general plan objectives and policies through the following:
a. Design standards contained in Chapter 18.10;
b. Residential, commercial and industrial design guidelines; and c. Documents that stipulate standards and regulations governing design.

2. Design review shall ensure that the following standards are met:
a. The location and configuration of structures developed within the city are visually harmonious with their sites and with natural landforms and surrounding sites, structures, and streetscapes.
b. The proposed design produces harmonious transitions in both the scale and character of development between adjacent land uses.
c. Site access and circulation thereon is safe and convenient for pedestrians, bicyclists and vehicles.
d. Sensitive areas, structures, and sites are designed to respect notable features of the project site.
e. Building, site and architectural design is accomplished in an energy efficient manner.
f. Materials, textures, colors, and details of proposed construction are an appropriate expression of the design concept and function, and are, to the extent feasible, compatible with the adjacent and neighboring structures and functions. 42 g. Development proposals do not unnecessarily block scenic views from other buildings or from public ways, or visually dominate their surroundings with respect to mass and scale, to an extent inappropriate to their use. h. The amount and arrangement of open space and landscaping conforms to the requirements of this title, provides visually pleasing settings, and is appropriate to the design and function of the structure, site, and surrounding area. i. The design and location of signs and their materials and colors are consistent with the scale and character of the buildings to which they are attached or are located on the same site, and to ensure visual harmony between signs and surrounding developments.
j. Excessive and unsightly grading of hillsides does not occur, and to ensure the preservation of the character of natural landforms and existing vegetation is preserved where feasible.
k. Excellence in architectural design is maintained in order to enhance the visual environment of the city and protect the economic value of existing structures. l. Historically significant structures and sites are developed in a manner consistent with their historic values.
m. The public health, safety, convenience, comfort, prosperity, and general welfare are protected.
n. Development plans comply with applicable policies, standards, ordinances, and design guidelines.
o. Outdoor lighting complies with the requirements of Section 18.09.050.

B. Authority. The planning commission is authorized to approve design review applications or make recommendations to the city council. Design review applications shall be approved by the decision-making body acting on the permit or approval requiring design review pursuant to this title. The planning director may approve minor design review applications without requesting a recommendation from the planning commission.

C. Design Review Required.

1. Design review shall be required for new construction, building remodeling which changes the exterior appearance and is visible from the street or sidewalk, and the installation of awnings or similar features attached to the exterior building facade that require a building permit for the land uses and areas listed below. See also 43 Chapter 18.09 which contains development standards for specific uses that may also require design review.
a. All commercial buildings;
b. All industrial buildings;
c. Any property fronting on Cloverdale Boulevard;
d. Any property fronting on Highway 101;
e. New housing with two five or more units on a parcel; and f. Emergency shelters and transitional housing.

2. The levels of design review are as follows:
a. Conceptual. Review by the planning commission or planning director for the purpose of providing the applicant with the authority’s tentative reaction to the general design concept of a proposed project. Such review shall not include a formal decision on the application by the decision-making authority. b. Minor. Minor changes to the exterior of existing nonresidential buildings that require a building permit, including awnings, a change of use in a nonresidential building and site not involving substantial site changes (the latter determination will be made at the time of business license application).
c. Major.
i. Commercial, industrial, office and residential projects (two five or more residential units per site) which involve the development of vacant land with site and building improvements or substantial changes or additions to a previously developed site;
ii. Applications involving a change of use that requires substantial changes to the site and proposals for exterior building modifications; iii. Projects subject to development approval by the planning commission, such as subdivisions, precise development plans, conditional use permits, PUD permits, and variances;
iv. Projects subject to the California Environmental Quality Act. 44 D. Submittal and Review Requirements. Whenever a permit or approval requires design review pursuant to this title, an applicant shall file the appropriate application with the planning department.

E. Findings. The planning commission, city council, or planning director, when authorized, may approve a design review request only if all of the following findings of fact can be made:

1. The proposal is consistent with the general plan, any applicable specific plan and the provisions of this title, including but not limited to development standards and design review standards for the zoning district in which the property is located, and with the design guidelines for the city of Cloverdale and/or design guidelines for the area in which the project is located.

2. The proposal will not be detrimental to the health, safety, comfort and general welfare of the persons residing or working in the neighborhood of the proposed project.

3. The general appearance of the proposal is in keeping with the character of the neighborhood.
45 18.09.030 Fences, walls and hedges.

In addition to the regulations set forth in this section, all fences, walls or hedges shall be constructed and maintained so that they do not constitute a hazard to traffic, persons or property.

A. In any required front yard, a wall, hedge, or fence shall not exceed three feet in height within the front yard setback or within the area called the “vision triangle” or “traffic safety visibility area.” The boundaries of this area are formed by measuring from the intersection of the street corner property lines to points twenty feet along the front and street side property lines. These two points are then connected with a straight line resulting in the “vision triangle.” Figure 18.09.030-A
Vision Triangle or Traffic Safety Visibility Area
B. A wall, hedge, or fence not more than seven six feet in height may be maintained along any interior side yard, rear yard or street side yard; provided, that such wall, hedge, or fence does not extend into the required front yard.

C. Materials, textures, colors, and design of the fence or wall shall be compatible with on-site development and adjacent properties.

D. Chain link fencing is not allowed in the DTC, O-R, and TOD zoning districts, except for temporary purposes when needed to protect areas for public safety and to restrict access to construction projects. The fencing must be removed when the public safety issue is resolved or the construction is completed.
46 18.09.160 Large family day care.

The purpose of these standards is to ensure that large family day care homes providing child care in residential zoning districts do not adversely impact the adjacent neighborhood. While large family day care homes are needed by Cloverdale residents in close proximity to their homes, potential traffic, noise and safety impacts of this use need to be regulated in the interest of nearby residents and the children in the day care facility. It is also the intent of this section to allow family day care homes in residential surroundings to give children a home environment that is conducive to healthy and safe development.

A. Plot Plan Review Required. Plot plan review or conditional use permit shall be required for any large family day care facility. Pursuant to Health and Safety Code Section 1597.46(c), large family day care homes shall not be subject to California Environmental Quality Act review.

B. Performance Standards for Large Family Day Care Homes.

1. Structures. Large family day care homes, as defined in California Health and Safety Code Section 1597.465, as it may be subsequently modified or amended, shall conform to all property development standards of the zoning district in which it is located unless otherwise provided in this section and shall conform to all requirements of Section 1597.46 of the California Health and Safety Code.

2. Outdoor Play Area. The outdoor play area shall comply with the provisions of California Health and Safety Code governing child day care facilities. Stationary play equipment shall not be located in required front or side yard setbacks.

3. Fences and Walls. For purposes of noise abatement, a six-foot-high solid fence or wall shall be constructed on all property lines, except that, in the front yard, a fence or wall shall not exceed three feet in height on interior parcels. Materials, textures, colors, and design of the fence or wall shall be compatible with on-site development and adjacent properties. All fences or walls shall provide for safety with controlled points of entry.

4. Landscaping. On-site landscaping shall be consistent with that prevailing in the neighborhood.

5. On-Site Parking. One on-site parking space for each staff person other than the homeowner shall be required in addition to the required parking for the residential building.

6. Passenger Loading. A passenger loading/unloading plan shall be submitted with the plot plan review application and is subject to the review and approval of the city engineer. 47 7. Lighting. If provided on the parcel, lighting shall be stationary, directed away from adjacent properties and public right-of-way except passenger loading areas, of an intensity compatible with the residential neighborhood and comply with applicable requirements of Section 18.09.050, Outdoor lighting.

8. Hours of Operation. For the purposes of noise abatement, large family day care homes in residential zoning districts may operate Monday through Friday, between the hours of six a.m. and seven p.m.

9. Outdoor Activity. For the purposes of noise abatement, outdoor activities for large family day care homes in residential zoning districts may only be conducted between the hours of eight a.m. and seven p.m.

10. Concentration of Uses. No large family day care home shall be located within one hundred fifty feet of another such use.

11. State and Other Licensing. All large family day care homes shall be state licensed and shall be operated according to all applicable state and local regulations. (Ord. 698-2015 § 3 (Att. 1) (part), 2015)
48 18.09.295 Special development standards for live-work units.

Live-work units may be allowed on property zoned commercial or as M-1 (general industrial) subject to the following minimum standards to minimize land use interface impacts. Additional standards may be imposed through the Plot Plan Review conditional use permit process.

A. Maximum Lot Coverage. Maximum lot coverage shall be sixty percent of a lot for live-work uses, which shall include both residential and work (industrial) components.

B. Residential Area Requirements. A maximum of fifty percent of a live-work total square footage shall be devoted to residential use.

C. Location of Living and Working Space. Living and working spaces on individual lots may either be integrated or two separate structures. Proper separation shall be provided as required by the California Building Code. Live-work units containing two thousand square feet of gross square feet or greater shall have a minimum of two exits as defined by the Uniform Building Code.

D. Occupancy. A live-work unit shall be occupied and used by the operator of the business on the site or at least one member of a household shall be the business operator. No portion of a live-work unit shall be rented or sold separately. Up to two persons may be employed within a live-work business who do not live on the site, unless more restrictive requirements are imposed as a condition of the Plot Plan Review conditional use permit issued pursuant to Section 18.03.1210.

E. Parking. Parking shall be provided on a live-work site based on the parking requirements in Table 18.11.050-A. Parking requirements for uses not specifically set forth in Table 18.11.050-A shall be based upon similar uses, or evidence of actual demand based on traffic engineering or planning data or as approved through the Plot Plan Review conditional use permit process.

F. Building Sizes, Height and Setbacks. Structures constructed for the purpose of housing livework occupancies shall conform to all building requirements of the M-1 zoning district.

G. Required Findings. Approval of a Plot Plan Review conditional use permit for a live-work unit shall require the Cityplanning commission to make the following findings in addition to the normally required findings as set forth in Section 18.03.1120(CD):

1. The proposed residential use of a property does not detract from the primary industrial or commercial use of the property or interrupt the continuity of businesses in an industrial or commercial area.
49 18.08.010 Planned unit development (PD) zoning district.

A. Purpose and Intent. The purpose of the PD zoning district is to provide flexibility in land use development standards for well-planned developments that conform to the general plan land use provisions and achieve one or more of the following purposes:

1. Permit the clustering of single-family or multifamily dwellings in order to preserve unique features on a property or provide for public parks and/or buildings.

2. Allow master planning of sites with multiple property owners in order to provide predictable land use expectations for individual owners.

3. Allow master planning of large sites over two acres so that the property can be developed in phases, providing predictable land use expectations for each phase of the development.

4. Allow city-initiated PD zoning to achieve goals such as historic preservation, neighborhood conservation, or phasing of development.

B. Establishment of District. A PD zoning district may be combined with any district shown in the residential, commercial or industrial zoning districts in accordance with the provisions of this section and Chapter 18.03. Each PD zoning district shall be numbered. The zoning map shall identify the underlying zoning district and the PD zoning district number (e.g., R-1-P-D/1). A PD zoning district may include more than one underlying zoning district. The application for a PD zoning district shall include development standards for the planned unit development. The standards shall include, but not be limited to, information regarding allowable uses, parking, setbacks, building heights, lot coverage, grading, landscaping, and other issues appropriate to the zoning district.

A PD zoning district may be established as an amendment to this title in accordance with Chapter 18.03 upon application of the property owner or owners or upon recommendation of a majority of the planning commission and/or action of the city council on parcels of land which are suitable for, and of sufficient acreage (minimum two acres), to contain a planned unit development.

C. Permitted Uses. All provisions of the underlying zoning district shall apply unless specifically modified by a preliminary and/or precise development plan. The following modifications to underlying zoning district provisions may be allowed:

1. Clustering of single-family or multifamily dwellings in residential zoning districts in order to preserve unique features on a property or provide for public parks and/or buildings. Development shall not exceed general plan densities; however, clustering may be used to achieve the allowable general plan density for the entire site including the land 50 area of features preserved. Undevelopable lands shall not count toward allowable densities.

2. Master planning of a site or area with multiple property owners in order to provide predictable land use expectations for individual owners. Land uses shall be consistent with underlying general plan land uses; however, residential densities may be distributed throughout the master planned area as if it were a single property.

3. City-initiated PD zoning to achieve goals such as historic preservation, neighborhood conservation, or phasing of development or to:
a. Enhance and preserve unique features on a property, such as historical significance, unusual topographic or physiographic characteristics. b. Allow provision for or development of parks, public buildings, and public amenities.

D. Variation from Zoning District Regulations. The regulations and requirements of the zoning district with which the PD zoning district is combined shall apply, except as may be modified or changed by the approved development plan or policy statement. In a PD zoning district, the precise development plan approved and adopted by the city council may allow variation from the strict application of zoning district regulations with respect to fences, walls and hedges; screening and landscaping; front and side yards; distances between structures (building separations may be reduced to zero feet; provided, that firewalls are provided per UBC standards); heights; internal street rights-of-way, pavement widths and sidewalks; lot coverage, lot size, and the determination of usable open space. Where variation from lot size is proposed, no more than twenty-five percent of lots in any development may be less than four thousand square feet and no lots may be less than three thousand square feet. All such variations from zoning district regulations shall be noted in the approved development plan. Variations from the following regulations shall not be allowed: residential floor area ratio and residential rear yard setbacks.

E. Residential Densities. Residential densities in a PD zoning district shall not exceed the residential densities permitted by the general plan, including undevelopable lands as defined. 51 10.28.070 Twenty-four minute parking.

A. Green curb marking shall mean no standing or parking for a period of time longer than twenty-four minutes at any time between nine a.m. and six p.m. on any day except Sundays and holidays.

B. When authorized signs, parking meters or curb markings have been determined by the city traffic engineer to be necessary and are in place giving notice thereof, no operator of any vehicle shall stop, stand or park such vehicle adjacent to any such legible curb marking or sign or parking meter in violation thereof.
52 Table 18.05.030-A
Uses Permitted Within Commercial Zoning Districts
Legend
P Permitted
PP Permitted Subject to Plot Plan Review
C Permitted Subject to Issuance of a Conditional Use Permit PUD Permitted Subject to Issuance of a PUD Permit
NP Not Permitted
NL No Limitation (does not apply in the zoning district) Land Uses Commercial Zoning Districts
DTC TOD O-R G-C S-C Reference
Office and Related Uses
Administrative/general offices
• Less than 1,500 square feet P P P P C
• 1,501 square feet or larger PP P PP C C
• More than 50 feet of first floor frontage NP NL NL NL NL Commercial Uses
Pedestrian-oriented retail1
• Less than 2,500 square feet P P C PP C
• 2,501 square feet or larger PP PP NP C C
• More than 50 feet of first floor frontage PP NP NP NL NL General retail1
• Less than 1,500 square feet P P NP P P
• 1,501 square feet or larger C PP NP PP PP
• More than 50 feet of first floor frontage NP NP NP NL NL Personal/household services
• Less than 1,500 square feet P P P P C
• 1,501 square feet or larger C PP PP C C
• More than 50 feet of first floor frontage NP NP NP NL NL Smoke shops/smoking lounges
• Less than 1,500 square feet PP NP NP C C 18.09.230
• 1,500 square feet or larger NP NP NP NP NP
• More than 50 feet of first floor frontage NP NP NP NL NL Artist and photographic studios and galleries (including the accessory sale of artwork)

P PP PP P NP
53 Table 18.05.030-A
Uses Permitted Within Commercial Zoning Districts
Legend
P Permitted
PP Permitted Subject to Plot Plan Review
C Permitted Subject to Issuance of a Conditional Use Permit PUD Permitted Subject to Issuance of a PUD Permit
NP Not Permitted
NL No Limitation (does not apply in the zoning district) Land Uses Commercial Zoning Districts
DTC TOD O-R G-C S-C Reference
Catering establishments (not in conjunction with a
restaurant)

NP NP PP PP P
Dry cleaning (with on-site cleaning equipment); selfservice laundryNP PP NP PP PP Feed and tack stores NP NP NP C PP
Convenience kiosks NP PP NP C NP
Liquor stores C C NP C C
Outside sales or display areas (for uses allowed in the underlying zoning district)
• Less than 100 square feet PP NP NP PP PP
• 101 square feet or more NP NP NP C C
Restaurants
• With entertainment P PP NP C C
• Without entertainment P PP C P P
Outdoor seating P PP C PP PP 18.09.210
Drive-through facility NP NP NP C C 18.09.110
Bar/cocktail lounge C C NP C C
Wine/beer tasting/sampling and sales PP PP NP PP C
Hotels and Lodging
Bed and breakfast inn PP C PP NP C 18.09.100
Nonhosted vacation rental C NP C C NP 18.09.260
Hosted vacation rental PP PP PP PP PP 18.09.265
Hotels and motels
• Up to 12 rooms PP PP C PP PP
54 Table 18.05.030-A
Uses Permitted Within Commercial Zoning Districts
Legend
P Permitted
PP Permitted Subject to Plot Plan Review
C Permitted Subject to Issuance of a Conditional Use Permit PUD Permitted Subject to Issuance of a PUD Permit
NP Not Permitted
NL No Limitation (does not apply in the zoning district) Land Uses Commercial Zoning Districts
DTC TOD O-R G-C S-C Reference
• 13 rooms or more C C NP C C
Recreational vehicle park NP NP NP NP C
Medical Services
• Major NP C NP C NP
• Minor C C PP C C
• More than 25 feet of first floor frontage NP C — — —
Veterinary/animal care offices
• Without exterior kennels, pens, and runs C NP P PP PP • With exterior kennels, pens, and runs NP NP NP NP C
Vehicle Sales and Repair
Sales and/or repair of automobiles, light trucks, boats, campers, and motorcycles; car washes, tire sales and
service
NP NP NP NP C 18.09.270
Automobile service station NP NP NP C C 18.09.200
Industrial/Research and Development Uses
Manufacturing or processing, light NP NP NP NP C
Contractor shops (with no outdoor storage of
materials or equipment)

NP NP NP NP C
Recycling facilities 18.09.170
• Reverse vending machines NP NP NP PP PP
• Small NP NP NP PP PP
Wholesale and distribution; warehouses NP NP NP NP C
Self-storage warehouse NP NP NP C PP 18.09.190
Public/Quasi-Public Uses
55 Table 18.05.030-A
Uses Permitted Within Commercial Zoning Districts
Legend
P Permitted
PP Permitted Subject to Plot Plan Review
C Permitted Subject to Issuance of a Conditional Use Permit PUD Permitted Subject to Issuance of a PUD Permit
NP Not Permitted
NL No Limitation (does not apply in the zoning district) Land Uses Commercial Zoning Districts
DTC TOD O-R G-C S-C Reference
Public/quasi-public uses C C C C C
Theaters (including motion picture and live performing
arts)

PP NP NP NP NP
Day care facilities NP C C C NP
Recreation Uses
Athletic and health clubs; indoor commercial
recreation facilities

C C NP C C
Dance schools; yoga and pilates studios P P PP C C
Commercial recreation facilities (outdoor) NP C NP C C
Residential Uses3
Residential care facilities and convalescent homes NP PP PP C C Multifamily residential6
• Above a permitted commercial or office use P P P C
PP
PP
• First floor PP P P C
PP
PP 18.05.050
Single-family house4,5 NP NP P NP NP
Single-room occupancy (SRO) living unit PP PP PP NP NP 18.09.220 Emergency shelters NP PP NP PP NP
Accessory Uses
Accessory uses (located on the same site as a
permitted use)

PP PP PP PP PP
Live-work unit PP PP PP PP PP 18.09.295
Temporary uses PP PP PP PP PP
56 Table 18.05.030-A
Uses Permitted Within Commercial Zoning Districts
Legend
P Permitted
PP Permitted Subject to Plot Plan Review
C Permitted Subject to Issuance of a Conditional Use Permit PUD Permitted Subject to Issuance of a PUD Permit
NP Not Permitted
NL No Limitation (does not apply in the zoning district) Land Uses Commercial Zoning Districts
DTC TOD O-R G-C S-C Reference
Other uses similar to, and no more objectionable than,
the uses identified above, as determined by the
planning commission

C C C C C
Outdoor storage (on a vacant parcel) NP NP NP NP NP
NOTES TO TABLE:

1. Commercial projects which serve as a city-proposed catalyst project for downtown development may be approved with a conditional use permit in the TOD zoning district.

2. Uses with approved conditional use permits that relocate within the same zoning district are subject to plot plan review instead of another conditional use permit.

3. Employee housing for farmworkers accommodating six or fewer workers shall be considered a residential use and shall not require any special approvals that are not required of a family dwelling of the same type in the same zoning district.

4. In all cases, transitional housing is and shall be treated as residential uses, subject only to the permitting requirements that apply to residential uses of the same housing type located in the same zone.

5. Single-family houses in office/residential shall follow the R-2 zoning standards.

6. Within the DTC district, street-facing residential uses are allowed on the first floor except on the following street segments: Cloverdale Boulevard, 1st Street between Commercial Street and Main Street, and 2nd Street between Commercial Street and Main Street. Residential uses on these street segments are allowed only above the first floor or if placed behind a commercial building. 57 Table 18.04.040-A
Uses Permitted within Residential Zoning Districts
Legend
P Permitted
PP Permitted Subject to Plot Plan Review
C Permitted Subject to Approval of a Conditional Use Permit PUD Permitted Subject to Approval of a Planned Unit Development Permit NP Not Permitted
USE R-R R-1 R-2 R-3 Reference
Residential Uses3,4
Single-family detached—standard lot sizes P P P NP
Small lot single-family detached PUD PUD PUD NP
Single-family attached (townhouse, etc.) NP PUD PUD C
Single-room occupancy (SRO) living unit NP NP NP C
Condominium NP NP NP C
Multiple-family attached or detached NP NP P P
Accessory dwelling unit P P P P 18.09.180
Junior accessory dwelling unit P P P P 18.09.185
Residential care facility (includes facilities for the elderly) (6 or fewer persons)

P P P P
Residential care facility (including facilities for the elderly) (7 or more persons)

NP NP NP C
Senior independent living uses NP NP NP PP
Convalescent home NP C C C
Mobile home park NP NP NP C 15.28
Manufactured homes P P P P 15.24
Boarding/rooming houses NP NP NP C
Guest quarters P PP C NP
Hotels and Lodging
Bed and breakfast inns C C C C 18.09.100
Hosted vacation rentals PP PP PP PP 18.09.265
Public/Quasi-Public Uses
Public/quasi-public uses C C C C
Small family day care P P P P
58 Table 18.04.040-A
Uses Permitted within Residential Zoning Districts
Legend
P Permitted
PP Permitted Subject to Plot Plan Review
C Permitted Subject to Approval of a Conditional Use Permit PUD Permitted Subject to Approval of a Planned Unit Development Permit NP Not Permitted
USE R-R R-1 R-2 R-3 Reference
Large family day care PP PP PP PP 18.09.160
Adult day care C C C C
Child day care C C C C
Commercial recreation facilities, outdoor C C C C
Agricultural Uses
F.F.A., 4-H, or similar organization small animal and fowl projects1

P P P C
Equestrian centers, riding academies, commercial stables, feed and tack stores accessory to commercial stables

C NP NP NP
Raising of up to 5 chickens, excluding roosters1 P P P2 P2 Keeping of horses (minimum 2.5 acres for first horse, an additional acre for each horse thereafter)

C C NP NP
Beekeeping P P NP NP
Orchards, vineyards, greenhouses, horticulture
• Use area less than 0.5 acres P P P C
• Use area 0.5 acres or larger P C C C
Light farming, except commercial dairies, rabbit, fox, goat or hog farms or commercial chicken or poultry ranches

P P NP NP
Commercial dairies, rabbit, goat or commercial chicken or poultry ranches (10 acre min.)

C C NP NP
Large animal hospitals, commercial kennels (10 acre min.) C NP NP NP 18.09.150 Accessory Uses
Home occupations P P P P 18.09.120
Accessory uses and structures meeting all city standards P P P P 18.09.070 Accessory uses and structures located on the same site as a use requiring conditional use permit or plot plan review PP PP PP PP 18.09.070
59 Table 18.04.040-A
Uses Permitted within Residential Zoning Districts
Legend
P Permitted
PP Permitted Subject to Plot Plan Review
C Permitted Subject to Approval of a Conditional Use Permit PUD Permitted Subject to Approval of a Planned Unit Development Permit NP Not Permitted
USE R-R R-1 R-2 R-3 Reference
Private tennis court C C C C
Recreational vehicle storage yard incidental to a multiplefamily housing developmentNP NP NP C Other uses similar to, and no more objectionable than,
the uses identified above, as determined by the planning commission

C C C C
NOTES TO TABLE:

1. Animals and fowl shall be confined in a pen or fenced area that is located no closer than twenty-five feet to any residence other than that on the project site and are not permitted in front or street side setbacks. Every yard, pen, coop, or other enclosure for the keeping therein of small animals and/or poultry shall at all times be kept and maintained in a clean, sanitary and sightly condition, and free from any offensive odor.

2. Not permitted on lots containing more than one dwelling unit per lot.

3. Employee housing for farmworkers accommodating six or fewer workers shall be considered a residential use and shall not require any special approvals that are not required of a family dwelling of the same type in the same zoning district.

4. In all cases, supportive housing and transitional housing are and shall be treated as residential uses, subject only to the permitting requirements that apply to residential uses of the same housing type located in the same zone.
60 City Council
Agenda Item Summary
Agenda Item:

Meeting Date:

G.4
June 14, 2023
Agenda Section
Consent
Staff Contact
Kevin Thompson, Assistant City Manager / Comm. Dev. Dir Agenda Item Title:

Amend the Maintenance Agreement with Fitzgerald Painting for the painting of Police Station and re-staining the arbors in the City Plaza to expand scope to include painting end caps and staining plaza fence. ________________________________________________________________________________________ Recommended Council Action(s):

Adopt a resolution entitled, “A Resolution of the City Council of the City of Cloverdale amending the Maintenance Agreement to include an expanded scope of services and budget authorizing the city manager to execute a contract and any change orders with Fitzgerald Painting in an amount up to the authorized project budget of $55,540 for dry rot replacement and painting of the Cloverdale police station and re-staining the an painting arbors at City Plaza, and staining fence.”
Summary/Background:

The Public Works Subcommittee directed staff to obtain quotes for the dry rot and painting of the police station and the re-staining of the arbors at the City Plaza as both are in in need of refinishing. The FY 22/23 Budget included $73,912 for the project. During the course of completing this work, some additional work was identified, namely re-staining fence at City Plaza and painting the metal end caps on the arbors. This additional work does not require a budget amendment, it does however require an amendment to the Maintenance Agreement with Fitzgerald Painting. The attached resolution amends the Maintenance Agreement and authorizes the City Manager to sign.

Staff obtained separate quotes from Fitzgerald Painting to complete painting of both jobs.

Police Station $27,325 (Includes the south and west facing facades) Re-Stain Arbors $18,750 (Includes all three arbors)
Additional Scope Re-Stain Fence and paint end caps $4,195 Sub Total $50,270
10% Contingency $5,270
Total $55,540
Total Budget $73,912
Alternative Options:

1. Provide alternative direction to staff.

Budget/Financial Impact:

Project still within budget, no fiscal impact.

Subcommittee Recommendation:

N/A
Attachments:

1. Resolution

2. Painting Quote from Fitzgerald Painting for additional scope 61 CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. XX-2023

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE AMENDING THE MAINTENANCE

AGREEMENT WITH FITZGERALD PAINTING AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT AND

ANY CHANGE ORDERS WITH FITZGERALD PAINTING IN AN AMOUNT UP TO THE AUTHORIZED PROJECT BUDGET OF $55,540 FOR DRY ROT REPLACEMENT AND PAINTING OF THE CLOVERDALE POLICE STATION AND RESTAINING THE ARBORS AND FENCE AT CITY PLAZA WHEREAS, the exterior façade of the Cloverdale Police Department contains dry rot which requires repair and repainting; and
WHEREAS, the wooden arbors at City Park Plaza are deteriorating and need to be re-stained in order to preserve the wood arbors; and
WHEREAS, on August 18, 2022, the City entered into a Maintenance Agreement with Fitzgerald Decorating and Painting to complete the dry rot replacement, and painting of the police station and the re-staining of the three pergolas in the Downtown Plaza; and
WHEREAS, during the course of completing the work, additional tasks were identified, such as painting the end caps on the pergolas, and re-staining the fence at the City Park Plaza; and WHEREAS Fitzgerald Painting provided a quote to complete the additional task in the amount of $4,195; and WHEREAS, the FY 22/23 budget contained $73,912 for the completion of the painting and staining job; and WHEREAS, with the additional scope of work, the total project cost is $55,540, including a 10% contingency; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Cloverdale hereby

1.Approve amending the Maintenance Agreement to reflect the additional scope of work and revised amount of $55,540.

2.Approves an amended Maintenance Agreement with Fitzgerald Painting and authorizes the City Manager to execute said agreement in a form acceptable to the City Attorney on behalf of the City.

The foregoing Resolution No. XX-2023 was duly introduced and adopted by the City Council of the City of Cloverdale at its regular meeting held on the 14th day of June 2023 by the following roll call vote:

AYES: (0)
NOES: (0)
ABSTAIN: (0)
ABSENT: (0)
APPROVED ATTEST:
___________________ _______________________
Todd Lands, Mayor Michael Maloney, City Clerk
62 Attachment 1. Resolution
Attachment 2. Quote for additional work
63 BID revised 04/25/2023
FITZGERALD DECORATING AND PAINTING – Lic # 1003649
422 WEST 1ST STREET, CLOVERDALE, CA 95425
707-479-4558 / [email protected]
To: City of Cloverdale –
Attn. Kevin Thompson
Pergola Staining Downtown
Cloverdale, CA 95425
Job Description: Exterior prep and staining of fence behind bathrooms in downtown plaza And painting of green metal on the 3 pergolas
*Pressure wash to remove dirt and debris
*Mask as necessary cover vegetation and cement
*Stain 80 feet of fence as necessary
Prep and paint green metal on pergolas only
Labor BID: $3,600.00
Stain and Material BID: $220.00
Overhead and profit: $375.00
Total BID: $4,195.00
Work will be performed to industry standards and completed in a timely manner. *All labor will be paid prevailing wage
*Balance due on completion!
*Material cost above $220.00 will be billed on final invoice 64 City Council/Successor Agency
Agenda Item Summary Agenda Item:

Meeting Date:

G.5
June 14, 2023
Agenda Section:

Consent
Staff Contact:

Kevin Thompson, Assistant City Manager / Comm. Dev. Dir.

Hector Galvan, Parks Superintendent
Agenda Item Title:

Resolution of the City Council (1) awarding the purchase of security cameras from AMS.NET for Furber Park and Clark Park in amount not to exceed $43,319 includes (10% contingency) to be covered by the Parks & Rec Impact Fee Fund (100-40-404-42150).

Recommended Council Action(s):

Adopt a Resolution Entitled, “A Resolution of the City of Council of the City of Cloverdale approving a purchase agreement with AMS.NET in the amount of $39,381 for the purchase of four cameras and associated equipment for Furber and Clark park and approval of a budget amendment in the amount of $43,319 to cover a 10% contingency and higher than budgeted expenses and authorizing the city manager to execute said purchase”
”
Background/Summary:

The FY 22/23 Budget includes $20,000 in funding for the purchase of security cameras at Furber Park and Clark Park. Due to an unforeseen expense, the installation of security blinds, the budget allocated for the security cameras was expended earlier this year. The proposed equipment is essential for providing additional security at Furber Park where several acts of vandalism have occurred in recent years. The equipment includes a monitoring station at the Police Department. The quote for the installation is $39,381.

The purchase of this equipment has been discussed at the Public Works and Police Subcommittee.

The FY 22/23 included $20,000 for to purchase cameras and equipment this funding was used for security blinds. The table below demonstrates a shortfall from the original budgeted amount. The attached resolution includes a budget amendment to cover the expenses related to the installation of the cameras.

Alternative Options:

1. Reject proposed resolution; or

2. Provide direction to staff
Subcommittee Recommendation:

Bring forward for Council consideration.

Budget/Financial Impact:

Fiscal Year 22-23 Park budget allocated $20,000 for the cameras and equipment, however that funding was used to cover an unforeseen expense. Estimate came in higher than the budgeted amount of $20,000.

Attachments:

1. Resolution

2. Quote

3. Budget Amendment Form
65 City Council/Successor Agency Agenda Item Summary
Meeting Date: June 14, 2023
Item No.

66 CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. XX-2023

A RESOLUTION OF THE CITY OF COUNCIL OF THE CITY OF CLOVERDALE APPROVING A PURCHASE AGREEMENT WITH AMS.NET IN THE AMOUNT OF $39,381 FOR THE PURCHASE OF FOUR CAMERAS

AND ASSOCIATED EQUIPMENT FOR FURBER AND CLARK PARK AND APPROVAL OF A BUDGET AMENDMENT IN THE AMOUNT OF $43,319 TO COVER A 10% CONTINGENCY AND HIGHER THAN

BUDGETED EXPENSES AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID PURCHASE WHEREAS, the need for increased security at Furber and Clark Park in the wake of recent vandalism has occurred; and
WHEREAS, to mitigate vandalism and future break ins at Furber Park and vandalism at Clark Park staff has identified the need for increased security; and
WHEREAS, to enhance security efforts, staff requires additional tools; and WHEREAS, to further these efforts, the parks department is seeking to purchase security cameras and associated equipment; and

WHEREAS, the specifications for this equipment were provided to vendors in accordance with the bid process; and
WHEREAS, the City received one bid meeting our specifications with the lowest being AMS.NET; and WHEREAS, Parks & Recreation FY 22/23 contains $20,000 for the purchase of security cameras and equipment; and
WHEREAS, due to an urgent security need, the FY 22/23 budgeted amount for the cameras and equipment was used for installation of security blinds at Furber Park, leaving and shortfall of $39,381 for the purchase and installation of security cameras and equipment. Quotes received for the purchase the camera and equipment exceed the amount in the FY 22/23 budget by $39,381 also a 10% contingency is required for any potential cost overruns resulting in a $43,319 shortfall; and WHEREAS, Impact Fee are available to use for to cover the short in funding (508-00-999-49999-000) and will leave an estimated fund balance of $302,470; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Cloverdale hereby approves an Agreement with AMS.NET in an amount not to exceed $39,381 for the purchase security cameras and equipment authorizes the City Manager to execute said agreement on behalf of the City and amends the Fiscal Year 2020-21 Budget to include expenditures up to $43,319 (includes 10% contingency) to cover additional cost associated with these purchases in the Parks & Rec Impact Fee Fund 508-00-999-49999-000 67

The foregoing Resolution was duly introduced and adopted by the City Council of the City of Cloverdale at its regular meeting held on the 14th day of June 2023 by the following roll call vote:

AYES: (0)
NOES: (0)
ABSTAIN: (0)
ABSENT: (0)
Approved: Attested:
____________________ _____________________
Todd Lands, Mayor Mike Maloney, City Clerk
68 69
AMS.NET, Inc.
502 Commerce Way, Livermore, CA 94551
925-245-6100 • 925-245-6150 Fax
www.ams.net

Executive Summary
Introduction
The AMS.NET team is pleased to have the opportunity to present the following proposal to City of Cloverdale. Our proposal details the products, technologies, and services offered by our organization.

The solutions proposed are based on our discussions with City of Cloverdale and our extensive experience delivering business outcomes to similar organizations for more than 25 years. Our industry expertise, technology vision and people enable us to deliver a unique customer experience and successful implementation.

AMS.NET, Inc. is able to provide a full line of products, services and support for the following technologies:
• Collaboration/Video
• Paging/Messaging
• Wireless/Mobility
• Network Infrastructure/Storage
• Data Center/Virtualization
• Network Security/Content Security/Cyber Threat
• Physical Security/Video Surveillance
• Structured Wiring
• Maintenance/Managed Services
Please refer to our customer price quote that is included in this proposal for specific manufacturers, parts, pricing and professional services proposed as a part of this solution. 70 AMS.NET, Inc.
502 Commerce Way, Livermore, CA 94551
925-245-6100 • 925-245-6150 Fax
www.ams.net

Project Cost Summary – City of Cloverdale
Project Information Account Manager
City of Cloverdale - Clark Park and Furber Park -
Verkada Cameras - 99021
Project # 99021
June 6, 2023
Drew Stark
[email protected]
(925) 245-4771
AMS Quote # Description Subtotal Taxes Total
Q-00069446 Verkada - Viewing Station $2,703.40 $36.72 $2,740.12 Q-00069473 Verkada Cameras - Equipment and Pro Services - Clark Park
$14,237.26 $765.85 $15,003.11
Q-00069071 Verkada Cameras - Equipment and Pro Services - Furber Park
$14,237.26 $765.85 $15,003.11
Q-00069548 Verkada Cameras - Physical Install - Clark Park $3,410.00 $72.26 $3,482.26 Q-00069549 Verkada Cameras - Physical Install - Furber Park $3,108.89 $43.87 $3,152.76 Project Summary
Project Total $37,696.81
Estimated Total Taxes $1,684.55
Grand Total $39,381.36
Vendor: AMS.NET
Address: 502 Commerce Way, Livermore, CA 94551
Phone: 925-245-6100
SPIN: 143005880
71 AMS.NET, Inc.
502 Commerce Way, Livermore, CA 94551
925-245-6100 • 925-245-6150 Fax
www.ams.net

Customer Quotations
Customer
Project Name
City of Cloverdale -
Clark Park and Furber
Park - Verkada
Cameras - 99021
Project # 99021
Expiration
Date 7/31/2023
Account Mgr. Drew Stark
AM Phone (925) 245-4771
AM Email [email protected]
Inside
Account Mgr. John Beyer
IAM Phone (925) 245-6136
City of Cloverdale
124 N Cloverdale Blvd Cloverdale, CA 95425
ATTN:

IAM Email [email protected]
Line Item
Description Manufacturer Qty Unit Price Extended Price
Quote # Q-00069446, Verkada - Viewing Station
1 LIC-VX-5Y
5-Year Viewing Station License
Verkada 1.00 $1,599.20 $1,599.20
1599.2 0
2 VX52-HW
Verkada Viewing Station Hardware
Verkada 1.00 $399.20 $399.20
399.2 33.93
3 AMS-NI-VS-FOC
Labor: VX viewing station
AMS.NET 1.00 $500.00 $500.00
500 0
4 AMS-FREIGHT-DROPSHIP
Freight
None 1.00 $205.00 $205.00
205 2.79
Subtotal: $2,703.40
Estimated Tax: $ 36.72
Quote Total: $2,740.12
Line Item
Description Manufacturer Qty Unit Price Extended Price
Quote # Q-00069473, Verkada Cameras - Equipment and Pro Services - Clark Park 1 CD52-2TBE-HW
CD52-E Outdoor Dome Camera, 2TB, 365 Days Max
Verkada 2.00 $3,119.20 $6,238.40
6238.4 530.26
2 LIC-5Y
Verkada 5-Year Command Cloud License For Verkada
Cameras
Verkada 2.00 $719.20 $1,438.40
1438.4 0
72 AMS.NET, Inc.
502 Commerce Way, Livermore, CA 94551
925-245-6100 • 925-245-6150 Fax
www.ams.net

3 ACC-MNT-2
Verkada Pendant Arm Mount Kit (Camera Model Agnostic)
Verkada 2.00 $71.20 $142.40
142.4 12.1
4 ACC-MNT-8
Verkada ACC-MNT-8 - camera pendant cap
Verkada 2.00 $55.20 $110.40
110.4 9.38
5 ACC-MNT-9
Pole Mount, 2nd Generation
Verkada 2.00 $167.20 $334.40
334.4 28.42
6 V14126KO-NHHC
14x12x6 H/C Enc.Solid Dr/Key Lock
Terrawave Solutions 1.00 $679.81 $679.81
679.81 57.79
7 MG41E-HW
Meraki MG41 Cellular Gateway External Antennas
Meraki, Inc. 1.00 $990.08 $990.08
990.08 84.16
8 MA-PWR-30W-US
Meraki AC Adapter for MR Wireless Access Points (US
Plug)
Meraki, Inc. 1.00 $25.70 $25.70

25.7 2.18
9 LIC-MG41-ENT-5Y
Meraki MG41 Enterprise License and Support, 5YR
Meraki, Inc. 1.00 $1,063.31 $1,063.31
1063.31 0
10 Vi30005
5-Port MaxiiNet 10/100/1G PoE Powered PoE Switch
Vigitron 1.00 $235.21 $235.21
235.21 19.99
11 Vi1120
120W @ 56VDC Power Supply for 60W PoE Applications
Vigitron 1.00 $124.15 $124.15
124.15 10.55
12 AMS-NI-VS-CLOUD-CAMERA
Cloud IP Camera Turn Key Configuration (Mounting Not
Included); Site survey, Camera System Design, Dashboard and Network config., Onsite focus and testing,
Documentation. Complete testing.

AMS.NET 2.00 $300.00 $600.00
600 0
13 AMS-NI-VS-FOC
Labor: Meraki Gateway Cell config
AMS.NET 1.00 $1,000.00 $1,000.00
1000 0
14 AMS-NI-PM-FOC
Labor: Project Manager
AMS.NET 4.00 $200.00 $800.00
800 0
15 AMS-NI-RSW-FOC
Labor: Systems Engineer LAN/WAN/WIRELESS Switch
labor ( no config just mounting)
AMS.NET 1.00 $250.00 $250.00
250 0
16 AMS-FREIGHT-DROPSHIP
Freight
None 1.00 $205.00 $205.00
205 11.02
Subtotal: $14,237.26
Estimated Tax: $ 765.85
Quote Total: $15,003.11
Line Item
Description Manufacturer Qty Unit Price Extended Price
Quote # Q-00069071, Verkada Cameras - Equipment and Pro Services - Furber Park 1 CD52-2TBE-HW
CD52-E Outdoor Dome Camera, 2TB, 365 Days Max
Verkada 2.00 $3,119.20 $6,238.40
6238.4 530.26
73 AMS.NET, Inc.
502 Commerce Way, Livermore, CA 94551
925-245-6100 • 925-245-6150 Fax
www.ams.net

2 LIC-5Y
Verkada 5-Year Command Cloud License For Verkada
Cameras
Verkada 2.00 $719.20 $1,438.40
1438.4 0
3 ACC-MNT-2
Verkada Pendant Arm Mount Kit (Camera Model Agnostic)
Verkada 2.00 $71.20 $142.40
142.4 12.1
4 ACC-MNT-8
Verkada ACC-MNT-8 - camera pendant cap
Verkada 2.00 $55.20 $110.40
110.4 9.38
5 ACC-MNT-9
Pole Mount, 2nd Generation
Verkada 2.00 $167.20 $334.40
334.4 28.42
6 V14126KO-NHHC
14x12x6 H/C Enc.Solid Dr/Key Lock
Terrawave Solutions 1.00 $679.81 $679.81
679.81 57.79
7 MG41E-HW
Meraki MG41 Cellular Gateway External Antennas
Meraki, Inc. 1.00 $990.08 $990.08
990.08 84.16
8 MA-PWR-30W-US
Meraki AC Adapter for MR Wireless Access Points (US
Plug)
Meraki, Inc. 1.00 $25.70 $25.70

25.7 2.18
9 LIC-MG41-ENT-5Y
Meraki MG41 Enterprise License and Support, 5YR
Meraki, Inc. 1.00 $1,063.31 $1,063.31
1063.31 0
10 Vi30005
5-Port MaxiiNet 10/100/1G PoE Powered PoE Switch
Vigitron 1.00 $235.21 $235.21
235.21 19.99
11 Vi1120
120W @ 56VDC Power Supply for 60W PoE Applications
Vigitron 1.00 $124.15 $124.15
124.15 10.55
12 AMS-NI-VS-CLOUD-CAMERA
Cloud IP Camera Turn Key Configuration (Mounting Not
Included); Site survey, Camera System Design, Dashboard and Network config., Onsite focus and testing,
Documentation. Complete testing.

AMS.NET 2.00 $300.00 $600.00
600 0
13 AMS-NI-VS-FOC
Labor: Meraki Gateway Cell config
AMS.NET 1.00 $1,000.00 $1,000.00
1000 0
14 AMS-NI-PM-FOC
Labor: Project Manager
AMS.NET 4.00 $200.00 $800.00
800 0
15 AMS-NI-RSW-FOC
Labor: Systems Engineer LAN/WAN/WIRELESS Switch
labor ( no config just mounting)
AMS.NET 1.00 $250.00 $250.00
250 0
16 AMS-FREIGHT-DROPSHIP
Freight
None 1.00 $205.00 $205.00
205 11.02
Subtotal: $14,237.26
Estimated Tax: $ 765.85
Quote Total: $15,003.11
Line Item
Description Manufacturer Qty Unit Price Extended Price
Quote # Q-00069548, Verkada Cameras - Physical Install - Clark Park 74 AMS.NET, Inc.
502 Commerce Way, Livermore, CA 94551
925-245-6100 • 925-245-6150 Fax
www.ams.net

1 AMS-CP-HARDWARE-MISC
Boom/Lift
Cabling 1.00 $800.00 $800.00
800 68
2 AMS-CP-HARDWARE
Cabling: Mounting Hardware
Cabling 1.00 $50.00 $50.00
50 4.26
3 AMS-CI-CT-PW
Labor: Cabling - Prevailing Wage
AMS.NET will Remove Existing Camera and replace with
New Verkada Camera. Mount LTE Backhaul Device.

PLEASE NOTE: Customer to provide Boom Lift.

AMS.NET 16.00 $160.00 $2,560.00
2560 0
Subtotal: $3,410.00
Estimated Tax: $ 72.26
Quote Total: $3,482.26
Line Item
Description Manufacturer Qty Unit Price Extended Price
Quote # Q-00069549, Verkada Cameras - Physical Install - Furber Park 1 NKFP12W
12 PORT PANEL
Panduit 1.00 $22.86 $22.86

22.86 1.95
2 NK6X88MRD
Pan Jack CAT6A 10 GIG Netkey RED
Panduit 2.00 $11.50 $23.00
23 1.96
3 86B6SL-1-6
CAT6 SLIM LINE PATCH CORD 1 FT BLUE
Arrow Wire & Cable 2.00 $3.50 $7.00
7 0.6
4 FC-ICCP3MBU
INDOOR CONNECTOR CORD BLU W/LOOSE CAT6A
UTP PLENUM RJ45 CORD 3 METER
Panduit 2.00 $45.71 $91.42

91.42 7.77
5 11082062 - 100
Berk tek Cat.6A PVC XTP Small OD - 100ft
Berk-Tek 1.00 $52.91 $52.91

52.91 4.49
6 65970
3/4" EMT 10' Pipe (Per 10ft Pricing)
Platt Electric 4.00 $20.71 $82.84

82.84 7.05
7 641064
3/4" EMT Connector
Platt Electric 4.00 $2.76 $11.04

11.04 0.94
8 641068
3/4" EMT Coupler
Platt Electric 4.00 $3.03 $12.12

12.12 1.03
9 66498
2 hole strap
Generic-Conduit 12.00 $0.37 $4.44

4.44 0.38
10 65992
3/4" Liquid Tight (Per ft Pricing)
Platt Electric 6.00 $3.10 $18.60

18.6 1.59
11 66773
3/4" Liquid Tight Connector
Platt Electric 4.00 $6.39 $25.56

25.56 2.17
12 297855
3/4" Single Gang RACO box
Platt Electric 4.00 $7.50 $30.00
30 2.56
75 AMS.NET, Inc.
502 Commerce Way, Livermore, CA 94551
925-245-6100 • 925-245-6150 Fax
www.ams.net

13 295589
Single Gang RACO Cover
Platt Electric 4.00 $1.70 $6.80

6.8 0.59
14 016413
3/4" Rigid 8" Nipple
Generic-Conduit 2.00 $10.15 $20.30

20.3 1.72
15 AMS-CP-HARDWARE
Cabling: Mounting Hardware
Cabling 2.00 $50.00 $100.00
100 8.5
16 AMS-CI-CT-PW
Labor: Cabling - Prevailing Wage
AMS.NET will Remove Existing Camera and replace with
New Verkada Camera. Mount LTE Backhaul Device.

PLEASE NOTE: Customer to provide Boom Lift.

AMS.NET 16.00 $160.00 $2,560.00
2560 0
17 AMS-FREIGHT
Freight and Handling
None 1.00 $40.00 $40.00
40 0.57
Subtotal: $3,108.89
Estimated Tax: $ 43.87
Quote Total: $3,152.76
Order Summary
Project Total $37,696.81
Estimated Total Taxes $1,684.55
Grand Total $39,381.36
76 AMS.NET, Inc.
502 Commerce Way, Livermore, CA 94551
925-245-6100 • 925-245-6150 Fax
www.ams.net

Terms and Conditions

1. AMS.NET will require a Purchase Order referencing this Quote # or if a Purchase order is not provided, an authorized representative must sign this quote.

2. Payment terms are Net 30. Payment made beyond 30 days are subject to a finance charge of 1.5% per month. Customer agrees to pay all collections costs and attorney fees for late payments if applicable. Customer agrees to accept multiple invoices for projects that cover multiple sales. In the event that a site's readiness is delayed by the customer, customer agrees to accept and pay invoices that reflect equipment and services already received.

3. Items sold by AMS.NET, Inc. and shipped to destinations in California are subject to sales tax. If an item is subject to sales tax in the state to which the order is shipped, tax is generally calculated on the total selling price of each individual item. In accordance with state tax laws, the total selling price of an order will generally include shipping and handling charges and itemlevel discounts. The amount of tax charged on your order will depend upon many factors including, but not limited to, the type of item(s) purchased, and the source and destination of the shipment. Factors can change between the time you place an order and the time an invoice is sent, which could affect the calculation of sales taxes. The amount appearing on your proposal as ‘Estimated Sales Tax’ may differ from the sales taxes ultimately charged. Shipping charges and sales tax will be added to this order when invoiced and the customer agrees to pay these charges.

4. All companies with tax exemption must present a valid Tax Exempt form. If Customer is tax exempt or if tax exempt form is not provided then customer agrees to pay all applicable taxes.

5. All shipments are FOB Origin or Pre-paid and shipped to Dock. Any Special shipping requirements must be clearly stated on all PO's (i.e. inside delivery). If inside Delivery or Lift-gate is required it must be specified and additional fees will incur.

Shipping charges that appear on this quote are an estimate, AMS.NET will invoice and the customer will pay the actual shipping charge when identified.

6. Upon delivery of equipment, customer agrees to open all shipments and visually inspect equipment for physical damages.

All damages must be reported to AMS.NET within 24 hours of delivery.

7. Returns will be accepted at AMS.NET discretion and are subject to manufacturer returns policies as well. For returns to be approved all merchandise must be in an unopened box and the customer agrees to pay a restocking fee of 15% of the purchase price. Returns must be made within 15 Days of receipt. All shipments must have a valid RMA number from AMS.NET
before returning. For RMA requests please contact our
Customer Service Department at (800) 893-3660 Ext. 6111.

Email RMA requests should be directed to [email protected]. A copy of AMS.NET’s full RMA policy is available for review online at www.ams.net/services/procurement-and-financing/.

8. The laws of the State of California will apply to this sale.

9. The term "installation date" means the first business day on which installation of the system is complete. Minor omissions or variances in performance of the System that do not materially or adversely affect the operation of the system, shall not be deemed to have postponed the Installation Date. Seller shall use its best efforts to make timely delivery and installation. However, all stated delivery and installation dates are approximate and except as expressly provided in this agreement, Seller shall, under no circumstance, be deemed to be in default hereunder or be liable for consequential, incidental or special damages or commercial loss resulting from delays in delivery or installation.

10. Warranties. AMS warrants to Customer that it has good title to the equipment being sold to Customer under this Agreement, and the right to sell such equipment to Customer free of liens or encumbrances. AMS further warrants to Customer that the equipment being sold to Customer hereunder shall be free from defects in workmanship for a warranty period of thirty (30) days commencing on the later date the equipment is delivered to Customer or the date upon which AMS completes performance of the services to be performed under this agreement (this warranty being hereinafter referred to as an "Installation Warranty"). Except as expressly set forth in this paragraph, AMS does not make, and hereby disclaims, any and all
representations or warranties, express or implied, with respect to the equipment or services being provided under this agreement, including but not limited to any implied warranties of
merchantability, fitness for a particular purpose, satisfactory quality, against infringement, or arising from a course of dealing, usage or trade practice. AMS shall reasonably cooperate and assist Customer in enforcing any manufacturer warranties with respect to the equipment being sold to Customer under this Agreement. AMS hereby advises Customer, and Customer
acknowledges that in the event Customer desires to procure from AMS any warranty protection beyond the warranty of title and the Installation Warranty provided under this Paragraph, Customer may do so by entering into a separate Service
Agreement with AMS.

Manufacturer's warranty that is guaranteed is whatever is published by the manufacturer at the time of purchase.

11. Cisco Cloud services purchased from AMS.NET requires customer to accept Cisco’s Universal Cloud agreement located on Cisco Systems’ Website. This Universal Cloud Agreement describes the rights and responsibilities related to the Cloud Service(s) you purchase from Cisco or an Approved Source and is between you and Cisco. The Universal Cloud Agreement includes the applicable Offer Description(s) located at www.cisco.com/go/cloudterms (collectively “Agreement”). By clicking ‘accept,’ or using the Cloud Service, you agree to the terms of this Agreement. If you do not have authority to enter into this Agreement, or if you do not agree with its terms, do not click ‘accept’ and do not use the Cloud Service. If you determine that you cannot comply with the terms of this Agreement after you have paid for the Cloud Service, you may terminate your 77 AMS.NET, Inc.
502 Commerce Way, Livermore, CA 94551
925-245-6100 • 925-245-6150 Fax
www.ams.net

access to the Cloud Service for a full refund provided you do so within thirty (30) days of your purchase.

12. The final price of all labor in this quote is contingent upon the customer providing AMS.NET full site access, with keys or a dedicated escort, for a period of at least nine consecutive hours per working day. Any existing pathway being pulled through is assumed to be easily discoverable, and meeting BICSI
standards, such as the fill ratio, lack of non-cabling material in the conduit, and appropriate number of LBs. Additionally, any interior wall penetrations are assumed to be drywall or a like material unless otherwise noted in the labor scope for this project. Any deviation from these assumptions may result in additional costs to the customer based on the time added to the project.

AMS.NET Tax ID: 94-3291626
C7 License: 763508
Please fax signed Quotation or Purchase Order to your
AMS.NET account manager or to 925.245.6150. Full terms and conditions can be viewed on our website at
www.ams.net/services/procurement-and-financing/
Authorized Signature: Date:

Print Name: Print Title:
78 AMS.NET, Inc.
502 Commerce Way, Livermore, CA 94551
925-245-6100 • 925-245-6150 Fax
www.ams.net

Standard Invoicing Procedures
Materials, Equipment, Hardware
All cabling and engineering material, equipment, and hardware are invoiced and billed upon receipt at any one of our AMS.NET warehouses. Per our standard EDL; “We will have the equipment delivered directly to AMS.NET and stored in our warehouse for your convenience until you are ready for installation. Per request, AMS.NET will provide a report of proof of delivery to AMS.NET and serial number documentation. AMS.NET will at time of delivery to our warehouse, submit invoices reflecting the hardware portion of the project and you can at that time release payment for the full amount of the hardware within 30 days of receipt” Premium Flex Time (pFLEX)
pFLEX is invoiced in full upon the start of the project. pFLEX hours are utilized on progress/time and materials bases as we move through the project deliverables or as Service Requests are opened through our TAC department. Utilization reports can be requested at any time and may be shared with the customer within 48 hours of the request. All remaining pFLEX time left at the end of an installation project is converted to TAC support hours upon project close out.

Standard Progress Labor Billing Definitions
AMS.NET executes progress billing for all non-pFLEX engagements. AMS.NET will at time of completion of each progress phase, submit invoices reflecting the current phase of the project and you can at that time release payment for the full amount of the invoice within 30 days of receipt.

Switching, Wireless, UPS, Firewalls, Paging, Phones, IPVS • 10% for mobilization
• 25% for technical planning and start of design
• 50% for equipment prep/configuration
• 75% for Installation of equipment
• 90% for equipment cutover
• 100% upon completion of punch list and sign off on the line item Data Center (Non-pFLEX) Upgrades, Migrations, ISE, AMP, Umbrella, 365, Etc... • 10% mobilization
• 25% discovery – 25%
• 50% base deployment, activation, start migration of servers • Up to 90% policy configuration, migration of servers
• 100% punchlist
Structured Cabling – Fiber, Copper, and Racks
• 10% mobilization
• 11-90% according to completion level of the line item • 100% upon delivery of test results
79 AMS.NET, Inc.
502 Commerce Way, Livermore, CA 94551
925-245-6100 • 925-245-6150 Fax
www.ams.net

About AMS.NET
About Us
AMS.NET is an innovative technology solution provider delivering business outcomes to organizations for more than 30 years. The company was established more than two decades ago to provide technical support to local school districts in California. Today, AMS.NET provides education, local government and businesses a comprehensive technology solution including design, implementation and support services.

With a consultative approach, consideration is taken to understanding technology requirements, existing equipment, industry, growth plan and budget. Leveraging proven and emerging technologies through leading manufacturers, AMS.NET’s certified engineers architect a solution that supports your initiatives and allows for future growth.

Prior to implementation, we can provide complete structured wiring services and post deployment, a host of managed services and maintenance plans to ensure your network and equipment are running at optimum performance.

Many financing options are available. With experience in the public sector around procurement vehicles, E-rate expertise and leasing options, we can make recommendations specific to your industry and technology solution.

Our extensive reference list is a tribute to our ability to successfully design, manage and implement technology solutions that support your initiatives. With more than 30 years of successfully providing technology solutions, you can be assured that we have the capability, experience and stability to be your trusted partner. And we’ll be here for future needs!
1997
Expanded
Manufacturer
Partnerships
2007
Expanded
Central Valley
Markets
2017
Offering Complete
Architecture
Solutions
2009
Broadened
Datacenter
Practice
1988
AMS.NET
Founded
2010
Expanded
Southern California
Markets
2009
Expanded
Sacramento
Markets
1988
Began Working
K-12/Higher
Education
1996
Cisco
Partner
1998
1 st VoIP
Deployment
2014
Celebrating
25 Years
of Business
2008
Began Working
With City/County
Government
80 AMS.NET, Inc.
502 Commerce Way, Livermore, CA 94551
925-245-6100 • 925-245-6150 Fax
www.ams.net

Unique Customer Experience
AMS.NET is an innovative technology solution provider delivering business outcomes to organizations for more than 30 years. Our industry expertise, technology vision and people create a unique customer experience.
• Close customer engagement in the presales process with design, site walk, white boarding session and more
• Proven installation process including project management, skilled and experienced engineers and post installation support
• Established, trusted and proven with more than 25 years’ experience, extensive reference list and specialization in your vertical
• Elite partnerships with leading manufacturer partners to obtain and provide exceptional pricing for your solutions
• Multivendor expertise with certifications and technical knowledge to support your entire technology landscape
• Long term technology partner with a consultative approach regardless of the organization size or project scope.
81 AMS.NET, Inc.
502 Commerce Way, Livermore, CA 94551
925-245-6100 • 925-245-6150 Fax
www.ams.net

Our Approach
With a focus on delivering business outcomes, we have a four-pronged pre-sales approach to keeping your business goals top of mind.

1. First is determining the business drivers for your organization. Are you needing to meet government mandates? Are you looking to add new programs such as BYOD or video instruction? Has there been a security breach or another event that is being addressed? A clear insight to your business drivers sets the road map for your technology solution.

2. Identifying considerations or possible concerns at the start of a project allows for planning to minimize the effects and costs of those possible barriers. Cabling, infrastructure, IT resources and budget constraints should all be identified.

3. During the planning process, specific deadlines, funding schedules, internal resources and other projects need to be considered.

4. Following the technology implementation support may be necessary. Identifying current expertise gaps or need for managed services should be evaluated. 82 AMS.NET, Inc.
502 Commerce Way, Livermore, CA 94551
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AMS.NET Project Lifecycle
Providing Complete ProjectManagementServicesto
Meet YourTechnology Requirements and Business Outcomes
AMS.NET project management office utilizes a proven and methodical system to deliver technology solutions. While we follow an established 5 stage project lifecycle, our PMO will adapt to your unique project and organizational requirements.

Our experienced and customer-focused team of project
managers collaborate with key project stakeholders throughout the project, provide risk management and conduct ongoing project auditing to ensure the project meets milestones and follows the agreed upon project plan.

AMS.NET’s PMO follows an established – yet adaptable – 5 stage project lifecycle:

During the first project stage, AMS.NET will identify the current infrastructure along with define technology requirements and key performance indicators. Our pre-sales engineers, account team, project managers and customer experience team are aligned and have a hand-off process to ensure the successful execution of your technology solution.

Milestones and the project plan are built for your unique technology implementation. Our PMO develops detailed documentation of project tasks and dates to ensure a smooth technology implementation. Project managers will also work with you on risk management to identify risks and advise you of our options to mitigate those risks.

The project manager manages the coordination of all AMS.NET engineers, cabling team, and third party vendors and key customer stakeholders to meet milestones defined in the project plan. The project is closely monitored and stakeholders are provided with regular updates.

At project closeout, AMS.NET provides complete documentation of the project’s technical implementation.

After deployment, AMS.NET PMO will introduce our support team for the 30-day warranty period. AMS.NET also offers a host of maintenance plans and managed services to ensure the solution continues to perform at optimum levels.
83 AMS.NET, Inc.
502 Commerce Way, Livermore, CA 94551
925-245-6100 • 925-245-6150 Fax
www.ams.net

ProjectManagementServicesCustomized for Your Project and YourTeam While we rely on proven processes, tools and best practices, every project and customer requirements are unique. Our project managers customize each engagement based on the technology solution, organizational requirements and your preferences in terms of communication style and frequency. Customized services, access to live tools, frequent communication and detailed documentation provide the foundation to ensure a successful implementation.

AMS.NET PMO Services Available:
84 AMS.NET, Inc.
502 Commerce Way, Livermore, CA 94551
925-245-6100 • 925-245-6150 Fax
www.ams.net

Manufacturer Partners
85 AMS.NET, Inc.
502 Commerce Way, Livermore, CA 94551
925-245-6100 • 925-245-6150 Fax
www.ams.net

AMS.NET versus the Competition
• Established proven partner in your vertical
• 120+ employees throughout the state of
California
• Multi-vendor network support
• Complete architecture solutions
• Elite manufacturer partnerships– Cisco
Gold Partner since 2007
• Skilled and Certified Engineers- CCIE’s in
networking, security, voice
• Advanced manufacturer technology
specializations
• Structured cabling- C-7 Contractor and
RCCD Certified
• Certified project management – PMP
Certification
• Executive management accessibility
regardless of the customer size
86 AMS.NET, Inc.
502 Commerce Way, Livermore, CA 94551
925-245-6100 • 925-245-6150 Fax
www.ams.net

Extensive Reference List
Education
87 AMS.NET, Inc.
502 Commerce Way, Livermore, CA 94551
925-245-6100 • 925-245-6150 Fax
www.ams.net

City/County Government
Other Verticals
88 AMS.NET, Inc.
502 Commerce Way, Livermore, CA 94551
925-245-6100 • 925-245-6150 Fax
www.ams.net

Before and After
Our professional certified engineering and cabling teams have the expertise for your project- large or small. Structured wiring, racks and equipment are professionally installed and labeled for ease of maintenance after deployment.

Before After
Before After
89 AMS.NET, Inc.
502 Commerce Way, Livermore, CA 94551
925-245-6100 • 925-245-6150 Fax
www.ams.net

Company Facts
General Info
Legal Name: AMS.NET Inc. Locations:

Type: Delaware Corporation Headquarters: 502 Commerce Way, Livermore, CA 94551-7812 Tax ID: 94-3291626 Sacramento Regional Office: 5008 Donovan Drive Principal Owner: Robert Tocci Carmichael, CA 95608, Phone 800-893-3660 Years in Business: 33 Years Central Valley Regional Office: 1155 East North Avenue, Suite 106 Number of Employees: 115 Fresno, CA 93725, Phone 559-733-1641 Website: www.ams.net Southern California Regional Offices: 12405 East Slauson Ave., Unit K Email: [email protected] Whittier, CA 90606, Phone 800-893-3660 Phone: 800-893-3660/925-245-6100
Fax: 925-245-6150
License and Procurement
DIR#: 1000001046 Expires 6/30/25 Cisco GSA Contract: GS-35F-0349S, Expires 4/4/26 FCC RN: 0012300554 CMAS Contracts- EMC VMware
Contractor License C-7: 763508 APC Extron Berk-Tek
Expires 4/30/2024 Arecont Vision Fortinet Chatsworth
DUNS#: 556116234 Aruba/HPE HP Corning
Microsoft MCSE’s: 1673446, 2056976 Avigilon Nimble Storage General Cable Procurement: E-Rate SPIN: 143005880 Bosch Palo Alto Networks Hitachi Merced County FOCUS Contract: #2021092 Samsung Rubrik Leviton SPURR Master Contract/PEPPM Contract Hanwha Techwin Ruckus Wireless Ortronics SLP Agreement- Zoom, Rubrik Cisco TrippLite Panduit
NASPO Contracts- Cisco, HPE, Ruckus, Cohestiy Veeam Superior Essex Pure Storage, Palo Alto Networks Eaton Verkada Labor
Certifications and Specializations
Partial Manufacturer List:

CiscoGold CertifiedPartner/Cisco MerakiPartner ArubaHPEPlatinumPartner,HPEPartner,RuckusElitePartner, Cisco Specializations: Palo Alto Networks, Fortinet, Barracuda, Aerohive, Pure Storage, - Advanced Data Center Architecture Nimble Storage, Cohesity, DDN, Rubrik, Veeam Silver Pro Partner, - Advanced Collaboration Architecture Datrium, VMware Partner, Singlewire, FrontRow, Class Connection, - Advanced Security Architecture AtlasIED, Extron, Advanced Network Devices, Avigilon, Verkada, - AdvancedEnterprise NetworkArchitecture OnSSI, Milestone, Arecont Vision, Hikvision, exacqVision, Milestone, - Collaboration SaaS Authorization Tripplite, APC, Panduit, General Cable, Damac, Leviton, Berk-Tek, - Customer Satisfaction Excellence Ortronics, Hoffman, Cooper B-Line, Chatsworth, & Superior Essex - Customer Experience Specialized
90 Budget Amendment Form

REVENUES AND OTHER FINANCING SOURCES
Fund Dept Amendment
Amount
100 999 43,319
REVENUE TOTAL 43,319

EXPENDITURES AND OTHER FINANCING USES
Fund Dept Amendment
Amount
508 999 43,319
EXPENDITURE TOTAL 43,319

PURPOSE
Date Date
6/6/2023
Date Entered by Date
Prepared By
Kevin Thompson
Department Head Finance Director
Date Prepared
June 6, 2023
Account Description Account No.

Community Development & Parks
Parks & Rec Impact Fees
Account No.
39999
Parks & Rec Impact Fees
Requesting Department
Account Description
City Manager
49999
Kevin Thompson
X:\Agenda Development\COUNCIL\2023 REPORTS\6-14-2023\Consent\G.5 Budget Amendment Furber Camera\Attachment 3 - Budget Amendment Form 91 City Council/Successor Agency
Agenda Item Summary Agenda Item:

Meeting Date:

G.6
June 14, 2023
Agenda Section:

Consent
Staff Contact:

Susie Holmes, Finance Director
Agenda Item Title:

Resolution of the City Council Establishing the Appropriations Limit for Fiscal Year 2022-23, Pursuant to Article XIIIB of the Constitution of the State of California.
_______________________________________________________________________________________ Recommended Council Action(s):

Adopt a Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale Establishing the Appropriation Limit for Fiscal Year 2023-24.”
________________________________________________________________________________________ Background:

According to the California state appropriations limit (SAL) also known as the Gann Spending-Limitation Initiative (Article XIII B of the State Constitution) adopted as Proposition 4 in June of 1979 (and subsequently modified by Proposition 111 in June of 1990), the City is required to annually adopt a resolution setting an appropriations limit for each fiscal year. For Fiscal Year 2023-24, staff projects that the City’s appropriations (for all general governmental funds) subject to limitations to be $5,306,478, which is $6,999,178 less than the calculated limit of $12,305,656.

The Gann Spending-Limitation Initiative provides for the limitation of state and local government appropriations. As discussed in the following summary of the major provisions of the Gann Initiative and Proposition 111 modifications, the Gann Initiative is actually a limitation on tax revenues rather than a direct limitation on appropriations:

1. Appropriations subject to limitation may not exceed appropriations made in 1978-79 except as adjusted for increases in the cost of living, population and service responsibility transfers.

2. Appropriations financed through service fees (to the degree that they do not exceed the cost of performing the service), grant programs, fines and forfeitures, and other specified “non-tax” sources are not subject to the appropriations limit. Additionally, appropriations for long-term indebtedness incurred prior to 1978-79, debt service on qualified capital outlays beginning in 1990-91, qualified capital outlays in excess of major capital-related expenditures, all appropriations funded through tax revenues are subject to limitation.

3. For the purpose of identifying “proceeds from taxes” under the Gann Initiative, state subventions that are unrestricted as to their use (such as motor vehicle in-lieu revenues) are considered to be tax sources. On the other hand, the use of subventions like gas tax and transportation development act funds is restricted by the State, and as such, is classified as non-tax sources.

4. Under the original Gann Initiative, all proceeds from taxes received in excess of the appropriations limit were required to be returned through refunds or revisions in tax rates and fee schedules within the next two fiscal years; or voter approval to increase the appropriations limit was required. Proposition 111 provides a one-year carryover feature to determine excess revenues under which refunds can be avoided if in the subsequent year the City is below the limit by the amount of the prior year excess. Any voter approved increased to the appropriations limit cannot exceed four years.

5. Originally, the Gann Initiative was self-executing, requiring no formal review; however, Proposition 111 requires that the annual calculation be reviewed as part of the annual financial audit. 92 City Council/Successor Agency Agenda Item Summary
Meeting Date: June 14, 2023

6. Major concepts in implementing the Gann Initiative as modified by Proposition 111 include: appropriations funded through tax sources are subject to the limit, not actual expenditures; and any excess of actual tax revenues over the appropriations limit, not actual expenditures or appropriations, are subject to refund.
________________________________________________________________________________________ Summary:

The annual adjustment factors for changes in population and cost of living for the appropriations limit calculation must be selected by a recorded vote of the Council, and include the following:

1. Population. Based on data provided annually by the State Department of Finance, cities may annually choose either the growth in their city’s or the county’s population.

For this year’s calculation, the City’s population growth factor (which exceeds the County’s factor) is the recommended adjustment factor as discussed below.

2. Cost of living. Local governments may annually choose either the percentage change in California per capita personal income or the percentage change in their jurisdiction’s assessed valuation that is attributable to the non-residential new construction.

Data for the percentage change in California per capita personal income change is provided annually by the State Department of Finance. Data for the preceding year in calculating the increase in the nonresidential assessed valuation is not currently available from the County; therefore, the recommended cost of living factor is California per capita income. However, when non-residential construction data becomes available from the County, the limit can be recalculated and retroactively adopted if different results are anticipated.

A summary of the City’s appropriations limit history is provided in Attachment 2. As reflected in that summary, the City’s limit for 2023-24 is $12,305,656 calculated as follows:

Appropriations Limit Calculations
2019-2020 Appropriations Limit $ 10,298,871
Adjustment Factors
A. Cost of Living Options

1. Percentage change in assessed value in the preceding year due to
new non-residential construction.
2022-23 $ 11,845,292
Adjustment Factors
A. Cost of Living Options

1. Percentage change in assessed value in the preceding year due to Not currently new non-residential construction. available

2. Percentage change in California per capita income 4.44% B. Population Options

1. Percentage change in City population -0.92%

2. Percentage change in County population -0.53000%
Percentage Factor (Cost of Living factor x Population factor) 1.03886468 2023-24 $ 12,305,656
The options in bold print are the recommended adjustment factors in determining the appropriations limit for 2023-24 Appropriations Limit Calculations
93 City Council/Successor Agency Agenda Item Summary
Meeting Date: June 14, 2023

2. Percentage change in California per capita income
B. Population Options

1. Percentage change in City population

2. Percentage change in County population
Percentage Factor (Cost of Living factor x Population factor) 2020-2021 Appropriations Limit $ 10,607,170
The options in bold print are the recommended adjustment factors in determining the appropriations limit for 2020-21 ______________________________________________________________________________________ Alternative Options:

1. Reject Resolution;

2. Provide Direction to Staff
________________________________________________________________________________________ Subcommittee Recommendation:

N/A
________________________________________________________________________________________ Budget/Financial Impact:

There is no financial impact in the Fiscal Year 2023-24 as the Appropriation Limit is higher than Appropriations subject to the limit.
________________________________________________________________________________________ Attachments:

1. Resolution Adopting the Appropriation Limit for fiscal year 2023-24.

2. Appropriation Limit Calculation.

3. May 2023 Price and Population information for CA and Sonoma County from the Department of Finance
94 CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. ____ –2023

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE ESTABLISHING THE APPROPRIATION LIMIT FOR FISCAL YEAR 2023-24
WHEREAS, the voters approved the Gann Spending Limitation Initiative on November 6, 1979, and Proposition 111 on June 5, 1990, which establish and define annual appropriations on state and local government agencies; and
WHEREAS, regulations require that the governing body of each local agency establish its appropriations limit and annual adjustment factors by resolution; and the State Legislature adopted Chapters 1205/80 and 60/90 which implemented Article XIII-B and amendments; and WHEREAS, the City of Cloverdale has complied with the provisions of Article XIII B to determine the City’s appropriations limit and estimated appropriations subject to limitation for 2023-24; and WHEREAS, the appropriations limit is calculated pursuant to Proposition 111, the City Council is aware that adoption of this limit is an interim measure and the limit may change at a future date once all the data required to compute is available; and
WHEREAS, the specific information that is not available is the percentage change in non-residential construction and this information is to be supplied by the County of Sonoma Tax Assessor’s Office at some future date.

NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Cloverdale hereby the specific information that is not available is the percentage change in non-residential construction and this information is to be supplied by the County of Sonoma Tax Assessor’s Office at some future date. 2022-23 $ 11,845,292
Adjustment Factors
A. Cost of Living Options

1. Percentage change in assessed value in the preceding year due to Not currently new non-residential construction. available

2. Percentage change in California per capita income 4.44% B. Population Options

1. Percentage change in City population -0.92%

2. Percentage change in County population -0.53000%
Percentage Factor (Cost of Living factor x Population factor) 1.03886468 2023-24 $ 12,305,656
The options in bold print are the recommended adjustment factors in determining the appropriations limit for 2023-24 Appropriations Limit Calculations
95 The foregoing Resolution No. ____-2023 was duly introduced and adopted by the City Council of the City of Cloverdale at its regular meeting held on the 14th day of June 2023 by the following roll call vote:

AYES: (_)
NOES: (_)
ABSTAIN:(_)
ABSENT: (_)
None
APPROVED: ATTEST:
______________________________ ____________________________________ Todd Lands, Mayor Mike Maloney, City Clerk
96 FINANCIAL AND STATISTICAL TABLES

CITY OF CLOVERDALE

APPROPRIATIONS LIMIT HISTORY
The Gann Spending Limit Initiative , a State constitutional amendment adopted by the voters on June 6, 1979, restricts appropriations from tax revenues by State and local governments.

Under its provisions, no local agency can appropriate proceeds of taxes in excess of its "appropriations limit." Excess funds may be carried over into the next year. However, any excess funds remaining after the second year must be returned to taxpayers by reducing tax rates or fees; or a majority of the voters may approve an override to increase the limit.

The following summarizes changes in the City's appropriations limit and appropriations subject to the limit since the effective date of the initiative. While there are exceptions, in general, the City's appropriations limit increases annually by compound changes in cost-of-living and population. This summary also reflects changes made by Proposition 111 (adopted in June 1990) in determining the appropriations limit as well as the appropriations subject to it.

Fiscal Year Limit Base
Cost of Living
Factor Population Factor Appropriations Limit
Appropriations Subject
to Limit Variance
1978-79 808,406 808,406 0
1979-80 808,406 10.16% 3.06% 917,791 890,257 27,534
1980-81 917,791 10.53% 2.02% 1,034,925 972,830 62,096
1981-82 1,034,925 9.12% 4.56% 1,180,807 1,114,500 66,307 1982-83 1,180,807 6.79% 0.82% 1,271,324 1,161,794 109,530 1983-84 1,271,324 2.35% 0.85% 1,312,260 1,186,081 126,179 1984-85 1,312,260 4.74% -0.19% 1,371,850 1,226,223 145,628 1985-86 1,371,850 3.74% 2.21% 1,454,609 1,196,957 257,652 1986-87 1,454,609 2.30% 0.83% 1,500,416 1,366,059 134,357 Post-Proposition 111
1987-88 1,500,416 3.47% 2.94% 1,598,123 1,407,073 191,050 1988-89 1,598,123 4.66% 3.33% 1,728,293 1,351,651 376,642 1989-90 1,728,293 5.19% 3.20% 1,876,168 1,848,351 27,817 1990-91 1,876,168 4.21% 6.00% 2,072,463 1,507,060 565,403 1991-92 2,072,463 4.14% 4.43% 2,253,875 1,571,363 682,512 1992-93 2,253,875 -0.64% 4.20% 2,333,507 1,603,546 729,961 1993-94 2,333,507 2.72% 2.43% 2,455,225 1,594,550 860,675 1994-95 2,455,225 0.71% 2.07% 2,523,841 1,585,902 937,939 1995-96 2,523,841 4.72% 2.22% 2,701,640 1,634,248 1,067,392 1996-97 2,701,640 4.67% 1.58% 2,872,486 1,732,572 1,139,914 1997-98 2,872,486 4.67% 1.20% 3,042,710 1,683,109 1,359,601 1998-99 3,042,710 4.15% 2.11% 3,235,848 1,624,423 1,611,425 1999-00 3,235,848 4.53% 7.36% 3,631,379 1,621,234 2,010,145 2000-01 3,631,379 4.91% 5.46% 4,017,689 1,744,753 2,272,936 2001-02 4,017,689 7.82% 5.38% 4,564,927 1,802,365 2,762,562 2002-03 4,564,927 -1.27% 4.30% 4,700,751 1,916,480 2,784,271 2003-04 4,700,751 2.31% 2.41% 4,925,243 1,958,752 2,966,491 2004-05 4,925,243 3.28% 6.39% 5,411,837 2,454,000 2,957,837 2005-06 5,411,837 5.26% 3.35% 5,887,333 2,554,800 3,332,533 2006-07 5,887,333 3.96% 2.75% 6,288,784 3,004,912 3,283,872 ** 2007-08 6,288,784 4.42% 0.97% 6,630,446 3,455,024 3,175,422 2008-09 6,630,446 4.29% 1.16% 6,995,105 3,420,747 3,574,358 2009-10 6,995,105 0.62% 0.91% 7,102,524 2,732,245 4,370,279 2010-11 7,102,524 -2.54% 1.24% 7,007,954 2,567,252 4,440,702 2011-12 7,007,954 2.51% 0.87% 7,246,354 2,375,684 4,870,670 2012-13 7,246,354 3.77% 0.41% 7,550,371 2,330,484 5,219,887 2013-14 7,550,371 5.12% 0.57% 7,982,191 2,707,383 5,274,808 * 2014-15 7,982,191 -0.23% 0.39% 7,994,891 2,801,408 5,193,483 * 2015-16 7,994,891 3.82% 0.84% 8,370,018 3,457,847 4,912,171 * 2016-17 8,370,018 5.37% 0.53% 8,866,231 3,556,225 5,310,006 2017-18 8,866,231 3.69% 1.11% 9,295,442 3,894,222 5,401,220 2018-19 9,295,442 3.67% 1.62% 9,792,697 4,105,484 5,687,213 2019-20 9,792,697 3.85% 1.27% 10,298,871 4,413,857 5,885,014 2020-21 10,298,871 3.73% -0.71% 10,607,170 4,310,325 6,296,845 2021-22 10,607,170 5.73% -0.43% 11,166,737 5,209,713 5,957,024 2022-23 11,166,737 7.55% -0.54% 11,845,292 5,193,578 6,651,714 2023-24 11,845,292 4.44% -0.43% 12,305,656 5,209,713 7,095,943 * Population Factor is the largest of City or County
** Appropriation Subject to Limit Estimated
$750,000
$2,750,000
$4,750,000
$6,750,000
$8,750,000
$10,750,000
$12,750,000
$14,750,000
1978-791981-821984-851987-881990-911993-941996-971999-002002-032005-062008-092011-122014-152017-182020-212023-24 Appropriations 1979-2024
Appropriations Limit Appropriations Subject to Limit
Z:\SHolmes\Agenda Items\GANN\FY 2023-24\Attach2 - GANN Limit 2024 Appropriations Limit History.xlsx 97 May 2023
Dear Fiscal Officer:

Subject: Price Factor and Population Information
Appropriations Limit
California Revenue and Taxation Code section 2227 requires the Department of Finance (Finance) to transmit an estimate of the percentage change in population to local governments. Each local jurisdiction must use their percentage change in population factor for January 1, 2023, in conjunction with a change in the cost of living, or price factor, to calculate their appropriations limit for fiscal year 2023-24. Attachment A provides the change in California’s per capita personal income and an example for utilizing the price factor and population percentage change factor to calculate the 2023-24 appropriations limit. Attachment B provides the city and unincorporated county population percentage change. Attachment C provides the population percentage change for counties and their summed incorporated areas. The population percentage change data excludes federal and state institutionalized populations and military populations.

Population Percent Change for Special Districts
Some special districts must establish an annual appropriations limit. California Revenue and Taxation Code section 2228 provides additional information regarding the appropriations limit.

Article XIII B, section 9(C) of the California Constitution exempts certain special districts from the appropriations limit calculation mandate. The code section and the California Constitution can be accessed at the following website: http://leginfo.legislature.ca.gov/faces/codes.xhtml.

Special districts required by law to calculate their appropriations limit must present the calculation as part of their annual audit. Any questions special districts have on this requirement should be directed to their county, district legal counsel, or the law itself. No state agency reviews the local appropriations limits.

Population Certification
The population certification program applies only to cities and counties. California Revenue and Taxation Code section 11005.6 mandates Finance to automatically certify any population estimate that exceeds the current certified population with the State Controller’s Office. Finance will certify the higher estimate to the State Controller by June 1, 2023.

Please Note: The prior year’s city population estimates may be revised. The per capita personal income change is based on historical data.

If you have any questions regarding this data, please contact the Demographic Research Unit at (916) 323-4086.

JOE SPEPHENSHAW
Director
By:

Erika Li
Chief Deputy Director
Attachment
98 May 2023
Attachment A
A. Price Factor: Article XIII B specifies that local jurisdictions select their cost of living factor to compute their appropriation limit by a vote of their governing body. The cost of living factor provided here is per capita personal income. If the percentage change in per capita personal income is selected, the percentage change to be used in setting the fiscal year 2023-24 appropriation limit is:

Per Capita Personal Income
Fiscal Year Percentage change
(FY) over prior year
2023-24 4.44
B. Following is an example using sample population change and the change in California per capita personal income as growth factors in computing a 2023-24 appropriation limit.
2023-24:

Per Capita Cost of Living Change = 4.44 percent
Population Change = -0.35 percent
Per Capita Cost of Living converted to a ratio: 4.44 + 100 = 1.0444 100
Population converted to a ratio: -0.35 + 100 = 0.9965
100
Calculation of factor for FY 2023-24: 1.0444 x 0.9965 = 1.0407 99 Fiscal Year 2023-24
Attachment B
Annual Percent Change in Population Minus Exclusions*
January 1, 2022 to January 1, 2023 and Total Population, January 1, 2023 County
City
Percent Change
2022-2023
--- Population Minus Exclusions ---
1-1-22 1-1-23
Total
Population
1-1-2023
Sonoma
Cloverdale
Cotati
Healdsburg
Petaluma
Rohnert Park
Santa Rosa
Sebastopol
Sonoma
Windsor
Unincorporated
-0.92
-0.67
-0.72
-0.39
-0.02
-0.47
-1.14
-1.18
-1.07
-0.58
8,869
7,410
10,993
58,552
43,701
175,351
7,433
10,804
25,836
130,783
8,787
7,360
10,914
58,321
43,693
174,523
7,348
10,677
25,560
130,026
8,787
7,360
10,914
58,321
43,693
174,523
7,348
10,677
25,560
130,991
County Total -0.53 479,732 477,209 478,174
*Exclusions include residents on federal military installations and group quarters residents in state mental institutions, state and federal correctional institutions and veteran homes. 100
City Council/Successor Agency
Agenda Item Summary Agenda Item:

Meeting Date:

G.7
June 14, 2023
Agenda Section:

Consent
Staff Contact:

Susie Holmes, Finance Director
Agenda Item Title:

General Fund Reserves Balances as of June 30, 2022
_____________________________________________________________________________________ Recommended Council Action(s):

Accept the General Fund Reserves Balances as of June 30, 2022 by Account Type, for informational purposes.
_____________________________________________________________________________________ Background:

The City Council voiced their interest in reviewing the calculation of the General Fund Reserves by type.

The City’s General Fund Reserves can be broken down into the following types:
• Non-spendable – these are typically inventories and capital assets. • Restricted – Amounts that can be spent only for specific purposes as stipulated by constitution, external resource provider or through legislation.
• Committed – amounts that can be spent for specific purposes determined by a formal action of the City Council
• Assigned - are intended to be used by the government for specific purposes but do not meet the criteria to be classified as restricted or committed. • Unassigned fund balance - is the residual classification for the government’s general fund and includes all spendable amounts not contained in the other classifications. _____________________________________________________________________________________ Summary:

The City Council has a General Fund Surplus Policy which dictates how any surplus derived from the Annual Financial Audit should be dedicated and the priority order. On April 12, 2023, the City Council accepted the FY 2021/22 City of Cloverdale Audited Financial Statements. The audited financial statements reflected an increase of $1,745,900 from the prior year’s general fund balance. Based on the criteria in the policy the first two steps were taken with the surplus of $1,745,900 from the 2021-22 Audit.

1. Emergency Reserve (Assigned) Surplus Policy states: 30% of any surplus up to $100,000 shall be set aside up to 8% of the annual general fund expenditures. a) 8% of budgeted annual General Fund expenditures = $785,146 b) Emergency Reserve balance prior to audit = $588,105
c) $100,000 is transferred to the Emergency Reserve
d) Current Emergency Reserve balance = $688,105
101
City Council/Successor Agency Agenda Item Summary
Meeting Date: June 14, 2023

2. Contingency Reserve (Assigned) Surplus Policy states: any remaining general fund surplus shall first be used to maintain contingency up to 17%.
a) 17% of budgeted annual General Fund expenditures - $1,668,436 b) Contingency Reserve balance prior to audit = $1,619,542 c) $48,894 is transferred to the Contingency Reserve ($1,668,436-1,619,542) d) Current Contingency Reserve balance = $1,668,436

3. Equipment Replacement Reserve (Assigned) Surplus Policy states: any remaining in excess of the amounts stated above shall be equal to annual depreciation +5% a) Annual depreciation + 5% = $50,554
b) Equipment Replacement reserve balance prior to audit - $121,347 c) Current Equipment Replacement Reserve - $171,891

4. Police Vehicle Replacement Reserve (Assigned) Surplus Policy states: any remaining in excess of the amounts stated above shall be equal to annual depreciation +5% a) Annual depreciation + 5% = $47,859
b) Police Vehicle Replacement reserve balance prior to audit $236,356 c) Current Police Vehicle Replacement reserve - $279,215

5. Facility Replacement and Maintenance Reserves (Assigned) Surplus Policy states: any remaining in excess of the amounts stated above shall be equal to annual depreciation +5% a) Annual depreciation + 5% = $43,595
b) Facility Replacement and Maintenance Reserves prior to audit - $189,821 c) Current Facility Replacement and Maintenance reserve - $235,596

6. Compensated Absences Reserve (Assigned) Surplus Policy states: any remaining in excess of the amounts stated above shall be equal to 10% of non-current employee compensated absences payable until 50% is reached.
a) Non-current employee compensated absence payable as of 6/30/2022 - $276,172. b) 50% of non-current employee compensated absences - $138,086. c) Compensated Absences reserve balance as of 6/30/2022 - $85,444. d) $27,617 is transferred to long-term compensated absences payable. e) Current Compensated Absences reserve balance - $113,061 In total, $318,519.00 was transferred to assigned (reserve) fund balances. The general fund balance reserves include American Rescue Act Funds totaling $900,816 previously assigned to specific projects including projects within the water and wastewater enterprise funds. 102
City Council/Successor Agency Agenda Item Summary
Meeting Date: June 14, 2023

The following chart describes the General Fund Reserve Balance by type, account name, and balance.

The total of all these accounts make up the General Fund Reserve Balance:

General Fund Balance @ June 30, 2022 Ending Bal
25300-000 Unassigned Unrestricted $ 3,793,981
25320-030 Assigned Emergency Reserve $ 688,105
25320-031 Assigned Contingency Reserve $ 1,668,436
25320-023 Assigned CIP Water Projects $ 572,936
25320-022 Assigned CIP Wastewater Projects $ 125,000
25320-021 Assigned CIP GF Projects $ 202,880
25310-017 Assigned Equipment Replacement $ 171,892
25310-011 Assigned Vehicle Replacement (Patrol) $ 279,215 25310-012 Assigned Bldg. Mtnce & Repairs $ 235,596
25310-013 Assigned Compensated Absences $ 113,061
25310-021 Committed Undergrounding $ 98,400
Total $ 7,949,503
_____________________________________________________________________________________ Alternative Options:

None.
_____________________________________________________________________________________ Subcommittee Recommendation:

None.
_____________________________________________________________________________________ Budget/Financial Impact:

None.
_____________________________________________________________________________________ Attachments:

1. Reserve Policy and General Fund Surplus Policy
103

RESERVE POLICY
The purpose of this policy is to provide guidance on maintaining reasonable levels of reserves in the City’s General, Water, and Sewer Funds.

The General Fund Balance in the City’s financial statements is comprised of five categories:
 Non-spendable Funds (non-cash items such as prepaid expenses and inventories)  Restricted Funds (externally enforceable legal restrictions)  Committed Funds (limitations imposed by the City Council)  Assigned Funds (intended to provide a source of funds for various needs)  Unassigned Funds (net resources in excess of what is classified in one of the other categories) This policy incorporates all previous City Council policies regarding General Fund reserves and the requirements of Governmental Accounting Standards Board (GASB) Statement No. 54. It will help guide current and future allocation levels to various reserve categories in the General Fund by setting out specific target amounts for the Committed and Assigned categories of the General Fund balance.

Committed Fund Balances
Emergency Reserve Fund: The City of Cloverdale shall maintain an Emergency Reserve Fund for any of the unforeseen and non-recurring events listed below that create significant financial difficulty for the City:
a. Sudden and unexpected significant facility or infrastructure failures that pose a safety risk to staff or the community;
b. Declaration of a State of Emergency by the Governor, or a local emergency declared by the City Council;
c. Unanticipated expenditures or reduction in revenues as a result of legislative changes from State/Federal governments in the current fiscal year;
d. Acts of Terrorism declared by the Governor or the President of the United States; e. Acts of Nature which are infrequent in occurrence;
f. Other catastrophic events which are infrequent in occurrence.

The target maximum reserve amount to be carried in the Emergency Reserve account shall be equal 8% of annual General Fund expenditures. For purposes of this section, expenditures shall include transfers out but not anticipated litigation expenses, reimbursed developer expenses or routine capital outlays which are all discretionary. Emergency Reserve Funds shall only be used upon approval of the City Council by a simple majority vote.
104
Contingency Reserve Fund: The City of Cloverdale shall maintain a Contingency Reserve Fund equal to 17% of expenditures in the General Fund. For purposes of this section, expenditures shall include transfers out but not anticipated litigation expenses, reimbursed developer expenses or routine capital outlays which are all discretionary. Reserves of 17% are considered by to be a good level at which to maintain the City's credit worthiness, based on widely used and accepted best practices. The purposed of these reserves is to provide for:
a. Cash flow requirements
b. Legal requirements as part of debt financing
c. Economic uncertainties including downturns in the local or national economy Assigned Fund Balances
Equipment Replacement Fund: The City of Cloverdale shall maintain a General Fund equipment replacement reserve to provide for the replacement of vehicles, heavy equipment, computer equipment, and other capital equipment items costing greater than $10,000. This replacement reserve will also be established in the Water and Sewer funds.

Police Vehicle Replacement Reserves: The City of Cloverdale shall maintain a General Fund vehicle replacement reserve to provide sufficient replacement funding for patrol vehicle capital items costing greater than $10,000. This replacement reserve will also be established in the Water and Sewer funds.

Facility Replacement and Maintenance Reserves: The City of Cloverdale shall maintain a General Fund facility replacement and maintenance reserve to provide sufficient funding for facility capital improvements costing greater than $10,000. This replacement reserve will also be established in the Water and Sewer funds.

Compensated Absences Reserves: The City of Cloverdale shall maintain a General Fund compensated absences reserve equal to 10% of the estimated non-current employee compensated absences payable.

Additional increments of 10% will be set aside each year until 50% of the non-current compensated balance is reached.
105

GENERAL FUND SURPLUS POLICY
It is in the best interest of the citizens of the City of Cloverdale who rely upon the City for public access and services that the City should prioritize allocation of General Fund resources towards critical, core municipal services that are in alignment with the City Council’s goals. Therefore, the City Council shall authorize the establishment of the General Fund Surplus Policy to broadly define how future surpluses should be dedicated.

This policy shall be defined by the General Fund’s Fiscal Year audited, final results and shall begin with Fiscal Year ended June 30, 2016. Allocation of any annual General Fund surplus shall be made in the following priority order:
1) 30% of any surplus, up to $100,000 per year, shall be set aside into the Emergency Reserve Fund, up to the target level of 8% of annual General Fund expenditures. 2) Any remaining General Fund surpluses shall first be used to maintain the Contingency Reserve, up to the target level of 17% of annual General Fund expenditures. 3) Any remaining surplus in excess of the amounts stated above shall be allocated as follows:
a. Equipment Replacement Reserves. The annual contribution to these reserves will be equal to the annual depreciation expense plus 5% to provide sufficient replacement funding for equipment capital items costing greater than $10,000.
b. Police Vehicle Replacement Reserves. The annual contribution to these reserves will be equal to the annual depreciation expense plus 5% to provide sufficient replacement funding for vehicle capital items costing greater than $10,000.
c. Facility Replacement and Maintenance Reserves. The annual contribution to these reserves will be equal to the annual depreciation expense plus 5% to provide sufficient funding for facility capital improvements costing greater than $10,000.
d. Compensated Absences Reserve. The annual contribution to these reserves will be equal to 10% of the estimated non-current employee compensated absences payable. Additional increments of 10% will be set aside each year until 50% of the non-current compensated balance is reached. 106
City Council/Successor Agency
Agenda Item Summary Agenda Item:

Meeting Date:

G.8
June 14, 2023
Agenda Section:

Consent
Staff Contact:

Shannon Peterson, Finance & HR Analyst
Agenda Item Title:

Resolution of the City Council Approving the City of Cloverdale’s Salary Schedule effective July 1, 2023. ________________________________________________________________________________________ Recommended Council Action(s):

Adopt Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale adopting the City of Cloverdale’s current salary schedule effective July 1, 2023.” ________________________________________________________________________________________ Background:

California Public Employees’ Retirement Law requires that employees’ pay rates and special compensation rates be published in a publicly available salary schedule in order to meet the definition of compensation earnable. Only those pay amounts that meet the definition of compensation earnable are used when calculating retirement benefits. The City of Cloverdale Salary Schedule with all pay rates and special compensation rates was last approved by the City Council on November 9, 2022 with an effective date November 10, 2022.

The salary schedule should be its own, standalone document that the governing body adopts in a publicly noticed meeting that complies with all open meeting laws. Section 570.5 of the California Code of Regulations Title 2 requires that the City Salary Schedule be published on the City’s internet site and be approved by the City Council each time a modification is made.
______________________________________________________________________________________ Summary:

The following modifications to employee pay and compensation rates have been made since adoption of the previous salary schedule by the City Council:

1. On September 14, 2022, the City Council approved Resolution 088-2022 approving a Memorandum of Understanding with the Cloverdale Dispatch Association (CDA), which included a Cost of Living Increase equivalent to the percent change in the consumer price index for the period of April of the prior year to April of the current year, as published in by the Bureau of Labor Statistics (All item in San FranciscoOakland-San Jose, CA, all urban consumers, not seasonally adjusted), not to be less than 1% or more than 4% effective July 1st, 2023. The April 2022 to April 2023 CPI percentage change was 4.2% which equates to a 4% COLA.

2. On September 14, 2022, the City Council approved Resolution 089-2022 approving the Compensation Plan with the Unaffiliated Employees, which included a Cost of Living Increase equivalent to the percent change in the consumer price index for the period of April of the prior year to April of the current year, as published in by the Bureau of Labor Statistics (All item in San Francisco-Oakland-San Jose, CA, all urban consumers, not seasonally adjusted), not to be less than 1% or more than 4% effective July 1st, 2023. The April 2022 to April 2023 CPI percentage change was 4.2% which equates to a 4% COLA. 107
City Council/Successor Agency Agenda Item Summary
Meeting Date: June 14, 2023

3. On September 14, 2022, the City Council approved Resolution 090-2022 amending the salaries of the City Manager, Assistant City Manager/Community Development Director, Chief of Police, Finance Director, and City Clerk, which included a Cost of Living Increase equivalent to the percent change in the consumer price index for the period of April of the prior year to April of the current year, as published in by the Bureau of Labor Statistics (All item in San Francisco-Oakland-San Jose, CA, all urban consumers, not seasonally adjusted), not to be less than 1% or more than 4% effective July 1st, 2023. The April 2022 to April 2023 CPI percentage change was 4.2% which equates to a 4% COLA.

4. On September 28, 2022, the City Council approved Resolution 093-2022 approving a Memorandum of Understanding with the Cloverdale Police Officers’ Association (CPOA), which included a Cost of Living Increase equivalent to the percent change in the consumer price index for the period of April of the prior year to April of the current year, as published in by the Bureau of Labor Statistics (All item in San Francisco-Oakland-San Jose, CA, all urban consumers, not seasonally adjusted), not to be less than 1% or more than 4% effective July 1st, 2023. The April 2022 to April 2023 CPI percentage change was 4.2% which equates to a 4% COLA.

5. On September 28, 2022, the City Council approved Resolution 094-2022 approving a Memorandum of Understanding with the Cloverdale Classified Service Employees’ (CSEA), which included a Cost of Living Increase equivalent to the percent change in the consumer price index for the period of April of the prior year to April of the current year, as published in by the Bureau of Labor Statistics (All item in San Francisco-Oakland-San Jose, CA, all urban consumers, not seasonally adjusted), not to be less than 1% or more than 4% effective July 1st, 2023. The April 2022 to April 2023 CPI percentage change was 4.2% which equates to a 4% COLA.

6. On December 14, 2022, the City Council approved Resolution 122-2022 approving an At-Will Employment agreement for the position of Public Works Director, which included a Cost of Living Increase equivalent to the percent change in the consumer price index for the period of April of the prior year to April of the current year, as published in by the Bureau of Labor Statistics (All item in San Francisco-Oakland-San Jose, CA, all urban consumers, not seasonally adjusted), not to be less than 1% or more than 4% effective July 1st, 2023. The April 2022 to April 2023 CPI percentage change was 4.2% which equates to a 4% COLA.

Adoption of one unified pay schedule for all current employee classifications including negotiated memorandum of understandings, compensation plans and employment contracts for unrepresented employees is recommended to ensure compliance with State law. A resolution and updated stand-alone salary schedule reflecting the City Council approved modifications to employee pay and compensation rates are attached.
________________________________________________________________________________________ Alternative Options:

1. Reject Resolution; or

2. Provide alternative Direction to Staff.
________________________________________________________________________________________ Subcommittee Recommendation:

Went to Finance Administration Police Subcommittee on June 5, 2023 ________________________________________________________________________________________ Budget/Financial Impact:
108
City Council/Successor Agency Agenda Item Summary
Meeting Date: June 14, 2023

There is no budget or fiscal impact associated with adoption of the salary schedule. ________________________________________________________________________________________ Attachments:

1. Resolution

2. Exhibit A - Salary Schedule effective July 1, 2023

3. U.S. Bureau of Labor Statistics April 2022 to April 2023 (All item in San Francisco-Oakland-San Jose, CA, all urban consumers, not seasonally adjusted) calculation results. 109

CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. XXX-2023

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE ADOPTING THE CITY OF CLOVERDALE CURRENT SALARY SCHEDULE EFFECTIVE JULY 1, 2023 WHEREAS, the California Public Employees' Retirement Law, at Section 570.5 of the California Code of Regulations Title 2, requires the City of Cloverdale to publish the City's Current Salary Schedule on the City's internet site and the City Council to approve the Salary Schedule in its entirety each time a modification is made; and
WHEREAS, on November 9, 2022, the City Council approved revised salary ranges pursuant to Resolution No. 116-2022; and
WHEREAS, On September 14, 2022, the City Council approved Resolution 088-2022 approving a Memorandum of Understanding with the Cloverdale Dispatch Association (CDA) which included a Cost of Living Increase equivalent to the percent change in the consumer price index for the period of April of the prior year to April of the current year, as published in by the Bureau of Labor Statistics (All item in San Francisco-Oakland-San Jose, CA, all urban consumers, not seasonally adjusted), not to be less than 1% or more than 4% effective July 1st, 2023. The April 2022 to April 2023 CPI percentage change was 4.2% which equates to a 4% COLA; and
WHEREAS, On September 14, 2022, the City Council approved Resolution 089-2022 approving the Compensation Plan with the Unaffiliated Employees, which included a 5% Cost of Living Increase effective July 1st, 2022 a Cost of Living Increase equivalent to the percent change in the consumer price index for the period of April of the prior year to April of the current year, as published in by the Bureau of Labor Statistics (All item in San Francisco-Oakland-San Jose, CA, all urban consumers, not seasonally adjusted), not to be less than 1% or more than 4% effective July 1st, 2023. The April 2022 to April 2023 CPI percentage change was 4.2% which equates to a 4% COLA; and WHEREAS, On September 14, 2022, the City Council approved Resolution 090-2022 amending the salaries of the City Manager, Assistant City Manager/Community Development Director, Chief of Police, Finance Director, and City Clerk, which included a Cost of Living Increase equivalent to the percent change in the consumer price index for the period of April of the prior year to April of the current year, as published in by the Bureau of Labor Statistics (All item in San Francisco-Oakland-San Jose, CA, all urban consumers, not seasonally adjusted), not to be less than 1% or more than 4% effective July 1st, 2023. The April 2022 to April 2023 CPI percentage change was 4.2% which equates to a 4% COLA; and WHEREAS, On September 28, 2022, the City Council approved Resolution 093-2022 approving a Memorandum of Understanding with the Cloverdale Police Officers’ Association (CPOA), which included a Cost of Living Increase equivalent to the percent change in the consumer price index for the period of April of the prior year to April of the current year, as published in by the Bureau of Labor Statistics (All item in San Francisco-Oakland-San Jose, CA, all urban consumers, not seasonally adjusted), not to be less than 1% or more than 4% effective July 1st, 2023. The April 2022 to April 2023 CPI percentage change was 4.2% which equates to a 4% COLA; and
WHEREAS, On September 28, 2022, the City Council approved Resolution 094-2022 approving a Memorandum of Understanding with the Cloverdale Classified Service Employees’ (CSEA), which included a Cost of Living Increase equivalent to the percent change in the consumer price index for the period of April of the prior year to April of the current year, as published in by the Bureau of Labor Statistics (All item in San Francisco-Oakland-San Jose, CA, all urban consumers, not seasonally adjusted), not to be less than 1% or more than 4% effective July 1st, 2023. The April 2022 to April 2023 CPI percentage change 110
was 4.2% which equates to a 4% COLA; and
WHEREAS, On December 14, 2022, the City Council approved Resolution 122-2022 approving an At-Will Employment agreement for the position of Public Works Director, which included a Cost of Living Increase equivalent to the percent change in the consumer price index for the period of April of the prior year to April of the current year, as published in by the Bureau of Labor Statistics (All item in San FranciscoOakland-San Jose, CA, all urban consumers, not seasonally adjusted), not to be less than 1% or more than 4% effective July 1st, 2023. The April 2022 to April 2023 CPI percentage change was 4.2% which equates to a 4% COLA; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Cloverdale that it does hereby approve the City of Cloverdale Salary Schedule effective July 1, 2023, attached hereto as Exhibit "A" and incorporated by this reference.

The foregoing Resolution No. XXX-2023 was duly introduced and adopted by the City Council of the City of Cloverdale at its regular meeting held on the 14th day of June 2023, by the following roll call vote:

AYES: (_)
NOES: (_)
ABSTAIN: (_)
ABSENT: (_)
APPROVED: ATTEST:
______________________________ ____________________________________ Todd Lands, Mayor Michael Maloney, City Clerk
Attachment:

Exhibit A - City of Cloverdale Salary Schedule effective July 1, 2023 111
4% COLA Effective July 1, 2023

CITY OF CLOVERDALE CURRENT SALARY SCHEDULE
AS OF JULY 1, 2023
112
Position Step Hourly Biweekly Monthly Annually
City Manager 1 $77.5486 $6,203.89 $13,441.75 $161,301.03 2 $81.4260 $6,514.08 $14,113.84 $169,366.08
3 $85.4973 $6,839.78 $14,819.53 $177,834.38
4 $89.7722 $7,181.77 $15,560.51 $186,726.10
5 $94.2608 $7,540.86 $16,338.53 $196,062.41
Position Step Hourly Biweekly Monthly Annually
Assistant City Manager/Community
Development Director 1 $66.4723 $5,317.78 $11,521.87 $138,262.39 2 $69.7959 $5,583.67 $12,097.96 $145,175.51
3 $73.2857 $5,862.86 $12,702.86 $152,434.28
4 $76.9500 $6,156.00 $13,338.00 $160,056.00
5 $80.7975 $6,463.80 $14,004.90 $168,058.80
Position Step Hourly Biweekly Monthly Annually
Chief of Police 1 $72.4774 $5,798.19 $12,562.75 $150,753.03 2 $76.1013 $6,088.10 $13,190.89 $158,290.68
3 $79.9064 $6,392.51 $13,850.43 $166,205.22
4 $83.9017 $6,712.13 $14,542.96 $174,515.48
5 $88.0968 $7,047.74 $15,270.10 $183,241.25
Position Step Hourly Biweekly Monthly Annually
City Clerk 1 $49.2987 $3,943.90 $8,545.11 $102,541.31
2 $51.7636 $4,141.09 $8,972.36 $107,668.38
3 $54.3518 $4,348.15 $9,420.98 $113,051.80
4 $57.0694 $4,565.55 $9,892.03 $118,704.39
5 $59.9229 $4,793.83 $10,386.63 $124,639.61
Position Step Hourly Biweekly Monthly Annually
Public Works Director 1 $63.1500 $5,052.00 $10,946.00 $131,351.96 2 $66.3075 $5,304.60 $11,493.30 $137,919.56
3 $69.6229 $5,569.83 $12,067.96 $144,815.54
4 $73.1040 $5,848.32 $12,671.36 $152,056.32
5 $76.7592 $6,140.74 $13,304.93 $159,659.13
Position Step Hourly Biweekly Monthly Annually
Finance Director 1 $59.4367 $4,754.94 $10,302.36 $123,628.38 2 $62.4086 $4,992.68 $10,817.48 $129,809.80
3 $65.5290 $5,242.32 $11,358.36 $136,300.29
4 $68.8054 $5,504.43 $11,926.28 $143,115.30
5 $72.2457 $5,779.66 $12,522.59 $150,271.07
CITY OF CLOVERDALE - SALARY SCHEDULE AS OF JULY 1, 2023 Management, At-Will Employees
113
Position Step Hourly Biweekly Monthly Annually
Officer 1 $38.6048 $3,088.39 $6,691.50 $80,298.04
2 $40.5351 $3,242.81 $7,026.08 $84,312.94
3 $42.5618 $3,404.95 $7,377.38 $88,528.58
4 $44.6899 $3,575.19 $7,746.25 $92,955.01
5 $46.9244 $3,753.95 $8,133.56 $97,602.76
Position Step Hourly Biweekly Monthly Annually
Sergeant 1 $46.7182 $3,737.46 $8,097.82 $97,173.89
2 $49.0541 $3,924.33 $8,502.72 $102,032.59
3 $51.5068 $4,120.55 $8,927.85 $107,134.22
4 $54.0822 $4,326.57 $9,374.24 $112,490.93
5 $56.7863 $4,542.90 $9,842.96 $118,115.47
CITY OF CLOVERDALE - SALARY SCHEDULE AS OF JULY 1, 2023 Cloverdale Police Officers Association (POA)
114
Position Step Hourly Biweekly Monthly Annually
Accountant/Analyst 1 $36.3826 $2,910.61 $6,306.31 $75,675.73 2 $38.2017 $3,056.14 $6,621.63 $79,459.52
3 $40.1118 $3,208.94 $6,952.71 $83,432.49
4 $42.1174 $3,369.39 $7,300.34 $87,604.12
5 $44.2232 $3,537.86 $7,665.36 $91,984.32
Position Step Hourly Biweekly Monthly Annually
Accounting Assistant I
Position Step Hourly Biweekly Monthly Annually
Accounting Assistant II 1 $27.1042 $2,168.33 $4,698.06 $56,376.68 2 $28.4594 $2,276.75 $4,932.96 $59,195.52
3 $29.8824 $2,390.59 $5,179.61 $62,155.29
4 $31.3765 $2,510.12 $5,438.59 $65,263.06
5 $32.9453 $2,635.62 $5,710.52 $68,526.21
Position Step Hourly Biweekly Monthly Annually
Accounting Technician 1 $29.8147 $2,385.17 $5,167.88 $62,014.55 2 $31.3054 $2,504.43 $5,426.27 $65,115.28
3 $32.8707 $2,629.66 $5,697.59 $68,371.04
4 $34.5142 $2,761.14 $5,982.47 $71,789.59
5 $36.2399 $2,899.20 $6,281.59 $75,379.07
Position Step Hourly Biweekly Monthly Annually
Assistant Planner 1 $33.0117 $2,640.93 $5,722.03 $68,664.30 2 $34.6623 $2,772.98 $6,008.13 $72,097.52
3 $36.3954 $2,911.63 $6,308.53 $75,702.40
4 $38.2152 $3,057.21 $6,623.96 $79,487.52
5 $40.1259 $3,210.07 $6,955.16 $83,461.89
Position Step Hourly Biweekly Monthly Annually
Associate Planner 1 $45.7688 $3,661.50 $7,933.26 $95,199.12 2 $48.0572 $3,844.58 $8,329.92 $99,959.07
3 $50.4601 $4,036.81 $8,746.42 $104,957.03
4 $52.9831 $4,238.65 $9,183.74 $110,204.88
5 $55.6323 $4,450.58 $9,642.93 $115,715.12
Position Step Hourly Biweekly Monthly Annually
Code Enforcement Officer 1 $34.1724 $2,733.79 $5,923.22 $71,078.59 2 $35.8810 $2,870.48 $6,219.38 $74,632.52
3 $37.6751 $3,014.01 $6,530.35 $78,364.14
4 $39.5588 $3,164.71 $6,856.86 $82,282.35
5 $41.5368 $3,322.94 $7,199.71 $86,396.47
CITY OF CLOVERDALE - SALARY SCHEDULE AS OF JULY 1, 2023 Cloverdale Classified Service Employees Association
Range Not Currently Established
115
CITY OF CLOVERDALE - SALARY SCHEDULE AS OF JULY 1, 2023 Cloverdale Classified Service Employees Association
Position Step Hourly Biweekly Monthly Annually
Community Services Officer 1 $29.1570 $2,332.56 $5,053.89 $60,646.62 2 $30.6149 $2,449.19 $5,306.58 $63,678.95
3 $32.1456 $2,571.65 $5,571.91 $66,862.90
4 $33.7529 $2,700.23 $5,850.50 $70,206.05
5 $35.4406 $2,835.24 $6,143.03 $73,716.35
Position Step Hourly Biweekly Monthly Annually
Engineering Technician 1 $31.7128 $2,537.03 $5,496.89 $65,962.65 2 $33.2985 $2,663.88 $5,771.73 $69,260.79
3 $34.9634 $2,797.07 $6,060.32 $72,723.83
4 $36.7115 $2,936.92 $6,363.33 $76,360.02
5 $38.5471 $3,083.77 $6,681.50 $80,178.02
Position Step Hourly Biweekly Monthly Annually
Office Specialist 1 $20.7946 $1,663.57 $3,604.40 $43,252.77 2 $21.8343 $1,746.75 $3,784.62 $45,415.40
3 $22.9260 $1,834.08 $3,973.85 $47,686.17
4 $24.0723 $1,925.79 $4,172.54 $50,070.48
5 $25.2760 $2,022.08 $4,381.17 $52,574.01
Position Step Hourly Biweekly Monthly Annually
Park & Landscape Maintenance Assistant 1 $32.9242 $2,633.94 $5,706.87 $68,482.42 2 $34.5705 $2,765.64 $5,992.21 $71,906.54
3 $36.2990 $2,903.92 $6,291.82 $75,501.87
4 $38.1139 $3,049.11 $6,606.41 $79,276.96
5 $40.0196 $3,201.57 $6,936.73 $83,240.81
Position Step Hourly Biweekly Monthly Annually
Parks & Maintenance Lead Worker 1 $37.9648 $3,037.18 $6,580.57 $78,966.80 2 $39.8630 $3,189.04 $6,909.60 $82,915.14
3 $41.8562 $3,348.50 $7,255.07 $87,060.90
4 $43.9490 $3,515.92 $7,617.83 $91,413.94
5 $46.1465 $3,691.72 $7,998.72 $95,984.64
Position Step Hourly Biweekly Monthly Annually
Planning Technician 1 $31.7127 $2,537.02 $5,496.87 $65,962.39 2 $33.2983 $2,663.87 $5,771.71 $69,260.51
3 $34.9632 $2,797.06 $6,060.29 $72,723.54
4 $36.7114 $2,936.91 $6,363.31 $76,359.71
5 $38.5470 $3,083.76 $6,681.47 $80,177.70
116
CITY OF CLOVERDALE - SALARY SCHEDULE AS OF JULY 1, 2023 Cloverdale Classified Service Employees Association
Position Step Hourly Biweekly Monthly Annually
Senior Engineering Technician 1 $36.4697 $2,917.58 $6,321.41 $75,856.96 2 $38.2932 $3,063.45 $6,637.48 $79,649.81
3 $40.2078 $3,216.63 $6,969.36 $83,632.30
4 $42.2182 $3,377.46 $7,317.83 $87,813.91
5 $44.3291 $3,546.33 $7,683.72 $92,204.61
Position Step Hourly Biweekly Monthly Annually
Senior Wastewater Treatment Plant Operator 1 $44.2198 $3,537.59 $7,664.77 $91,977.24 2 $46.4308 $3,714.47 $8,048.01 $96,576.10
3 $48.7524 $3,900.19 $8,450.41 $101,404.90
4 $51.1900 $4,095.20 $8,872.93 $106,475.15
5 $53.7495 $4,299.96 $9,316.58 $111,798.91
Position Step Hourly Biweekly Monthly Annually
Senior Water Treatment Plant Operator 1 $46.7517 $3,740.14 $8,103.63 $97,243.60 2 $49.0893 $3,927.15 $8,508.82 $102,105.78
3 $51.5438 $4,123.50 $8,934.26 $107,211.07
4 $54.1210 $4,329.68 $9,380.97 $112,571.63
5 $56.8270 $4,546.16 $9,850.02 $118,200.21
Position Step Hourly Biweekly Monthly Annually
Utility Maintenance Crew Leader 1 $36.1569 $2,892.55 $6,267.20 $75,206.35 2 $37.9647 $3,037.18 $6,580.56 $78,966.66
3 $39.8630 $3,189.04 $6,909.58 $82,915.00
4 $41.8561 $3,348.49 $7,255.06 $87,060.75
5 $43.9489 $3,515.91 $7,617.82 $91,413.78
Position Step Hourly Biweekly Monthly Annually
Utility Maintenance Worker I (Public Works) 1 $27.0955 $2,167.64 $4,696.56 $56,358.73 2 $28.4503 $2,276.03 $4,931.39 $59,176.67
3 $29.8728 $2,389.83 $5,177.96 $62,135.50
4 $31.3665 $2,509.32 $5,436.86 $65,242.28
5 $32.9348 $2,634.78 $5,708.70 $68,504.39
Position Step Hourly Biweekly Monthly Annually
Utility Maintenance Worker II (Public Works) 1 $32.9242 $2,633.94 $5,706.87 $68,482.42 2 $34.5705 $2,765.64 $5,992.21 $71,906.54
3 $36.2990 $2,903.92 $6,291.82 $75,501.87
4 $38.1139 $3,049.11 $6,606.41 $79,276.96
5 $40.0196 $3,201.57 $6,936.73 $83,240.81
117
CITY OF CLOVERDALE - SALARY SCHEDULE AS OF JULY 1, 2023 Cloverdale Classified Service Employees Association
Position Step Hourly Biweekly Monthly Annually
Wastewater Treatment Plant Operator-In-Training
Position Step Hourly Biweekly Monthly Annually
Wastewater Treatment Plant Operator I 1 $31.8123 $2,544.98 $5,514.13 $66,169.57 2 $33.4029 $2,672.23 $5,789.84 $69,478.04
3 $35.0731 $2,805.84 $6,079.33 $72,951.95
4 $36.8267 $2,946.14 $6,383.30 $76,599.54
5 $38.6680 $3,093.44 $6,702.46 $80,429.52
Position Step Hourly Biweekly Monthly Annually
Wastewater Treatment Plant Operator II
Position Step Hourly Biweekly Monthly Annually
Water Treatment Plant Operator-In-Training 1 $31.2544 $2,500.35 $5,417.42 $65,009.08 2 $32.8171 $2,625.37 $5,688.29 $68,259.53
3 $34.4579 $2,756.63 $5,972.71 $71,672.51
4 $36.1808 $2,894.47 $6,271.34 $75,256.13
5 $37.9899 $3,039.19 $6,584.91 $79,018.94
Position Step Hourly Biweekly Monthly Annually
Water Treatment Plant Operator I
Position Step Hourly Biweekly Monthly Annually
Water Treatment Plant Operator II 1 $41.7130 $3,337.04 $7,230.25 $86,763.03 2 $43.7986 $3,503.89 $7,591.76 $91,101.18
3 $45.9886 $3,679.09 $7,971.35 $95,656.24
4 $48.2880 $3,863.04 $8,369.92 $100,439.05
5 $50.7024 $4,056.19 $8,788.42 $105,461.00
Range Not Currently Established
Range Not Currently Established
Range Not Currently Established
118
Position Step Hourly Biweekly Monthly Annually
Dispatcher 1 $30.1848 $2,414.78 $5,232.03 $62,784.41
2 $31.6941 $2,535.52 $5,493.64 $65,923.63
3 $33.2788 $2,662.30 $5,768.32 $69,219.81
4 $34.9427 $2,795.42 $6,056.73 $72,680.80
5 $36.6898 $2,935.19 $6,359.57 $76,314.84
Position Step Hourly Biweekly Monthly Annually
Dispatch Supervisor 1 $34.6715 $2,773.72 $6,009.73 $72,116.82 2 $36.4051 $2,912.41 $6,310.22 $75,722.66
3 $38.2254 $3,058.03 $6,625.73 $79,508.79
4 $40.1366 $3,210.93 $6,957.02 $83,484.23
5 $42.1435 $3,371.48 $7,304.87 $87,658.44
CITY OF CLOVERDALE - SALARY SCHEDULE AS OF JULY 1, 2023 Cloverdale Dispatchers' Association
119
Position Step Hourly Biweekly Monthly Annually
Finance & HR Analyst 1 $44.2222 $3,537.78 $7,665.18 $91,982.16 2 $46.4333 $3,714.66 $8,048.44 $96,581.27
3 $48.7550 $3,900.40 $8,450.86 $101,410.33
4 $51.1927 $4,095.42 $8,873.40 $106,480.85
5 $53.7524 $4,300.19 $9,317.07 $111,804.89
Position Step Hourly Biweekly Monthly Annually
Parks Superintendent 1 $43.9598 $3,516.79 $7,619.70 $91,436.45 2 $46.1578 $3,692.63 $8,000.69 $96,008.27
3 $48.4657 $3,877.26 $8,400.72 $100,808.68
4 $50.8890 $4,071.12 $8,820.76 $105,849.12
5 $53.4334 $4,274.68 $9,261.80 $111,141.57
Position Step Hourly Biweekly Monthly Annually
Police Lieutenant 1 $56.4611 $4,516.89 $9,786.59 $117,439.06 2 $59.2841 $4,742.73 $10,275.92 $123,311.02
3 $62.2483 $4,979.87 $10,789.71 $129,476.57
4 $65.3608 $5,228.86 $11,329.20 $135,950.40
5 $68.6288 $5,490.30 $11,895.66 $142,747.92
Position Step Hourly Biweekly Monthly Annually
Police Records Technician 1 $36.5187 $2,921.49 $6,329.90 $75,958.83 2 $38.3446 $3,067.57 $6,646.40 $79,756.77
3 $40.2618 $3,220.95 $6,978.72 $83,744.61
4 $42.2749 $3,381.99 $7,327.65 $87,931.84
5 $44.3887 $3,551.09 $7,694.04 $92,328.44
CITY OF CLOVERDALE - SALARY SCHEDULE AS OF JULY 1, 2023 Unaffiliated Employees
120
By Employment Contract
Longevity 5%
Acting Pay 10%
Cloverdale Police Officers' Association (POA)
Bilingual - Conversational $150/month
Bilingual - Advanced $300/month
Canine Officer 5%
Education 1% - 6%
EMT $50/month
Field Training Officer 5%
Investigative Pay 5%
Longevity 2% - 8%
Out of Class Pay 5%
POST Advanced Certificate $150/month
POST Intermediate Certificate $100/month
School Resource Officer* 5%
Shift Differential* 5%
Uniform Allowance $1500/year
Cloverdale Dispatchers' Association
Bilingual - Conversational $150/month
Bilingual - Advanced $300/month
Communications Training Officer 5%
Education 1% - 6%
EMT $50/month
Longevity 2% - 8%
Out of Class Pay 5%
POST Advanced Certificate* $250/month
POST Intermediate Certificate* $150/month
Shift Differential* 5%
Uniform Allowance $1025/year
Cloverdale Classified Service Employees Association
Bilingual - Conversational $150/month
Bilingual - Advanced $300/month
Certification Pay See Attachment A
Class B Drivers License 2%
Education - Academic Degrees ** 2% - 6%
Education - Academic Degrees *** 2%
Longevity 2% - 8%
Out of Class Pay 5%
Uniform Allowance (Community Services Officer) $1375/year Amount/Percentage
CITY OF CLOVERDALE - SALARY SCHEDULE AS OF JULY 1, 2023 Pensionable Incentive Pays by Unit
Amount/Percentage
Amount/Percentage
Amount/Percentage
* New or Updated Incentive Pay
**Employees hired on or before June 30,2017
**Employees hired after June 30,2017
121
CITY OF CLOVERDALE - SALARY SCHEDULE AS OF JULY 1, 2023 Pensionable Incentive Pays by Unit
Unaffiliated
Bilingual - Conversational $150/month
Bilingual - Advanced $300/month
Education - Academic Degrees ** 2% - 6%
Education - Academic Degrees *** 2%
Education - Certificates $75 or $150/month
Longevity 2% - 8%
Out of Class Pay 5%
POST Advanced Dispatch Certificate $150/month
POST Dispatch Supervisor Certificate $150/month
POST Intermediate Dispatch Certificate $100/month
POST Management Certificate $250/month
POST Records Supervisor Certificate $150/month
Uniform Allowance (Police Lieutenant) $1500/year
Uniform Allowance (Police Technical Services Manager) $1025/year Water Distributions License Grade II* $50/mth
Amount/Percentage
* New or Updated Incentive Pay
**Employees hired on or before June 30,2017
**Employees hired after June 30,2017
122
Exhibit A - Cloverdale Classified Employee Association
Monthly Pay Incentives for Certificate Series as of October 18, 2021 CERTIFICATIONS:

WATER OPERATIONS
Grade I Water Distribution Certificate MQ MQ MQ $25 $25 $25 $25 Grade II Water Distribution Certificate $50 MQ $50 MQr MQr $50 $50 $50 Grade I Water Treatment Plant Operator Certificate $25 MQ $25 $25 $25 Grade II Water Treatment Plant Operator Certificate $50 $50 $50 MQr $50 $50 $50 Grade III Water Treatment Plant Operator Certificate $75 MQ

WASTEWATER
Grade I Wastewater Treatment Plant Operator
Certification $25 $25 $25 $25 $25 MQ $25
Grade II Wastewater Treatment Plant Operator
Certification $50 $50 $50 $50 $50 $50 MQ MQ
Wastewater Collection Systems Maintenance1

PARKS, LANDSCAPE & MAINTENANCE
Qualified Applicators Certificate for pesticides MQ MQr Grade 1 Water Distribution Certificate MQ MQr
Grade 2 Water Distribution Certificate $50
Playground equipment safety inspection Certification MQ MQr Arborist License $100 $100 $100

BILINGUAL INCENTIVE
Bilingual Certificates $150/month
Advanced Bilingual Certificate $300/Month
Monthly Allowable Max. / Employee 2 $150 $200 $150 $125 $50 $150 $100 $100 $100 $150 $50 N/A MQ: Minimum Qualifications per current job description.

MQr: Recommended Minimum Qualification for position due to Federal, State or other local/city requirements for position duties and responsibilities. 1 Certificate Pay is Not Applicable at this time.
2 Maximum Certificate Pay is based on Highest Certificate within a Series and is not cumulative within a series.

SR
Engineering
Technician
All Classified
Employees per
MOU
Wastewater
Treatment
Plant
Operator I
Wastewater
Treatment
Plant
Operator II
Senior
Wastewater
Treatment Plant
Operator
Parks &
Landscape
Assistant
Parks &
Landscape Lead
Worker
Engineering
Technician
Senior Water
Treatment Plant
Operator
POSITION:

Utility
Maintenance
Worker I
Utility
Maintenance
Worker II
Water Treatment
Plant Operator I
Water Treatment
Plant Operator II
123
5/30/23, 9:07 AM Bureau of Labor Statistics Data
https://data.bls.gov/pdq/SurveyOutputServlet 1/1
Databases, Tables & Calculators by Subject
Change Output Options: From: 2022 To: 2023
include graphs include annual averages
Data extracted on: May 30, 2023 (12:07:15 PM)
CPI for All Urban Consumers (CPI-U)
Series Id: CUURS49BSA0,CUUSS49BSA0
Not Seasonally Adjusted
Series Title: All items in San Francisco-Oakland-Hayward, CA, all urban consumers, not seasonally adjusted Area: San Francisco-Oakland-Hayward, CA
Item: All items
Base Period: 1982-84=100
Download:

Year Apr
2022 324.878
2023 338.496
12-Month Percent Change
Series Id: CUURS49BSA0,CUUSS49BSA0
Not Seasonally Adjusted
Series Title: All items in San Francisco-Oakland-Hayward, CA, all urban consumers, not seasonally adjusted Area: San Francisco-Oakland-Hayward, CA
Item: All items
Base Period: 1982-84=100
Download:

Year Apr
2022 5.0
2023 4.2
U.S. BUREAU OF LABOR STATISTICS
U.S. BUREAU OF LABOR STATISTICS Postal Square Building 2 Massachusetts Avenue NE Washington, DC 20212-0001 Telephone:1-202-691-5200 Telecommunications Relay Service:7-1-1 www.bls.gov Contact Us 124
City Council/Successor Agency
Agenda Item Summary Agenda Item:

Meeting Date:

G.9
June 14, 2023
Agenda Section:

Consent
Staff Contact:

Susie Holmes, Finance Director
Shannon Peterson, Finance & HR Analyst
Agenda Item Title:

Budget Amendment for the FY 2023-2024 4% Cost of Living Adjustments and Health Insurance Premium Increase
________________________________________________________________________________________ Recommended Council Action(s):

Adopt a Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale approving a budget amendment to the FY 2023-24 budget in the amount of $744,236 for salary and employee benefits expenses associated with the approval of memorandum of understandings with the Cloverdale Police Officers Association (CPOA), Cloverdale Dispatch Association (CDA), Cloverdale Classified Employees’ Association (CCSEA), a compensation plan with the unaffiliated employees, and, amended employment agreements with Senior staff and health insurance premium increase.”
________________________________________________________________________________________ Background:

On September 14, 2022, the City Council approved Memorandum of Understandings with the Cloverdale Dispatch Association (CDA), the Cloverdale Police Officers’ Association (CPOA), the Cloverdale Classified Service Employees’ (CSEA), the Compensation Plan with the Unaffiliated Employees, amended the salaries of the City Manager, Assistant City Manager/Community Development Director, Chief of Police, Finance Director, and City Clerk which included a Cost of Living Increase equivalent to the percent change in the consumer price index for the period of April of the prior year to April of the current year, as published in by the Bureau of Labor Statistics (All item in San Francisco-Oakland-San Jose, CA, all urban consumers, not seasonally adjusted), not to be less than 1% or more than 4% effective July 1st, 2023. On December 14, 2022, the City Council approved an At-Will Employment agreement for the position of Public Works Director, which included a Cost of Living Increase equivalent to the percent change in the consumer price index for the period of April of the prior year to April of the current year, as published in by the Bureau of Labor Statistics (All item in San Francisco-Oakland-San Jose, CA, all urban consumers, not seasonally adjusted), not to be less than 1% or more than 4% effective July 1st, 2023. On June 8, 2022, the City Council approved the FY 2022-2023 & 2023-2024 Budget.

On May 25, 2023 the REMIF Board of Directors approved a 13.27% increase in health insurance premiums for FY 2023-2024.
__________________________________________________________________________________ Summary:

The percent change in the consumer price index for the period of April of 2022 year to April 2023, as published in by the Bureau of Labor Statistics (All item in San Francisco-Oakland-San Jose, CA, all urban consumers, not seasonally adjusted 4.2% which equates to a 4% COLA.

The health insurance premium increases, COLA costs for the represented labor groups as well as the additional compensation costs for the employees in the unaffiliated employees and Senior staff were not included in the FY 2023-24 budget as they were not known at the time of adoption of the budget. In order to allocate funding in the FY 2023-24 budget to cover the additional compensation costs associated with the adoption of the successor MOUs and associated compensation plans, a budget amendment is required. 125
City Council/Successor Agency Agenda Item Summary
June 14, 2023

________________________________________________________________________________________ Options:

N/A
________________________________________________________________________________________ Subcommittee Recommendation:

Reviewed by Finance Administration Police Subcommittee on June 5, 2023 ________________________________________________________________________________________ Budget/Financial Impact:

1. General Fund reserves in the amount of $502,833 will be used, (Misc. Payroll Accounts) effectively reducing the Unassigned General Fund balance to $1,189,284 (11.6% of budgeted expenditures) in the fy 2023-24 adopted budget; and

2. Water Enterprise Fund reserves in the amount of $107,134 will be used, (Misc. Payroll Accounts) effectively reducing the Water Enterprise Fund balance to $2,050,171; and

3. Sewer Enterprise Fund reserves in the amount of $88,488 will be used, (Misc. Payroll Accounts) effectively reducing the Sewer Enterprise Fund balance to $1,317,142; and

4. Airport Fund will have an increase in expenses of $1,148 (Misc. Payroll Accounts); and

5. Other Government funds will have an increase in expenses of $44,633 (Misc. Payroll Accounts). ________________________________________________________________________________________ Attachments:

1. Resolution

2. Exhibit A - Budget Amendment Form
126

CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. XXX-2023

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE APPROVING A BUDGET AMENDMENT TO THE FISCAL YEAR 2023-24 BUDGET IN THE AMOUNT OF $744,236 FOR SALARY

AND EMPLOYEE BENEFIT EXPENSES ASSOCIATED WITH THE APPROVAL OF THE MEMORANDUM OF

UNDERSTANDINGS WITH THE CLOVERDALE POLICE OFFICERS ASSOCIATION, CLOVERDALE DISPATCH ASSOCIATION, CLOVERDALE CLASSIFIED EMPLOYEES’ ASSOCIATION, A COMPENSATION

PLAN WITH THE UNAFFILIATED EMPLOYEES, AMENDED EMPLOYMENT AGREEMENTS WITH SENIOR

STAFF, AND HEALTH INSURANCE PREMIUM INCREASES
WHEREAS, on June 8, 2022, the City Council approved the Fiscal Years 2022-23 and 2023-24 Budget; and WHEREAS, On September 14, 2022, the City Council approved Resolution 088-2022 approving a Memorandum of Understanding with the Cloverdale Dispatch Association (CDA) which included a Cost of Living Increase equivalent to the percent change in the consumer price index for the period of April of the prior year to April of the current year, as published in by the Bureau of Labor Statistics (All item in San Francisco-Oakland-San Jose, CA, all urban consumers, not seasonally adjusted), not to be less than 1% or more than 4% effective July 1st, 2023. The April 2022 to April 2023 CPI percentage change was 4.2% which equates to a 4% Cost of Living Adjustment; and
WHEREAS, On September 14, 2022, the City Council approved Resolution 089-2022 approving the Compensation Plan with the Unaffiliated Employees, which included a 5% Cost of Living Increase effective July 1st, 2022 a Cost of Living Increase equivalent to the percent change in the consumer price index for the period of April of the prior year to April of the current year, as published in by the Bureau of Labor Statistics (All item in San Francisco-Oakland-San Jose, CA, all urban consumers, not seasonally adjusted), not to be less than 1% or more than 4% effective July 1st, 2023. The April 2022 to April 2023 CPI percentage change was 4.2% which equates to a 4% Cost of Living Adjustment; and WHEREAS, On September 14, 2022, the City Council approved Resolution 090-2022 amending the salaries of the City Manager, Assistant City Manager/Community Development Director, Chief of Police, Finance Director, and City Clerk, which included a Cost of Living Increase equivalent to the percent change in the consumer price index for the period of April of the prior year to April of the current year, as published in by the Bureau of Labor Statistics (All item in San Francisco-Oakland-San Jose, CA, all urban consumers, not seasonally adjusted), not to be less than 1% or more than 4% effective July 1st, 2023. The April 2022 to April 2023 CPI percentage change was 4.2% which equates to a 4% Cost of Living Adjustment; and
WHEREAS, On September 28, 2022, the City Council approved Resolution 093-2022 approving a Memorandum of Understanding with the Cloverdale Police Officers’ Association (CPOA), which included a Cost of Living Increase equivalent to the percent change in the consumer price index for the period of April of the prior year to April of the current year, as published in by the Bureau of Labor Statistics (All item in San Francisco-Oakland-San Jose, CA, all urban consumers, not seasonally adjusted), not to be less than 1% or more than 4% effective July 1st, 2023. The April 2022 to April 2023 CPI percentage change was 4.2% which equates to a 4% Cost of Living Adjustment; and WHEREAS, On September 28, 2022, the City Council approved Resolution 094-2022 approving a Memorandum of Understanding with the Cloverdale Classified Service Employees’ (CSEA), which included a Cost of Living Increase equivalent to the percent change in the consumer price index for the period of 127
April of the prior year to April of the current year, as published in by the Bureau of Labor Statistics (All item in San Francisco-Oakland-San Jose, CA, all urban consumers, not seasonally adjusted), not to be less than 1% or more than 4% effective July 1st, 2023. The April 2022 to April 2023 CPI percentage change was 4.2% which equates to a 4% Cost of Living Adjustment; and WHEREAS, on November 9, 2022, the City Council approved revised salary ranges pursuant to Resolution No. 116-2022; and
WHEREAS, On December 14, 2022, the City Council approved Resolution 122-2022 approving an At-Will Employment agreement for the position of Public Works Director, which included a Cost of Living Increase equivalent to the percent change in the consumer price index for the period of April of the prior year to April of the current year, as published in by the Bureau of Labor Statistics (All item in San FranciscoOakland-San Jose, CA, all urban consumers, not seasonally adjusted), not to be less than 1% or more than 4% effective July 1st, 2023. The April 2022 to April 2023 CPI percentage change was 4.2% which equates to a 4% Cost of Living Adjustment; and
WHEREAS, On May 25, 2023, the REMIF Board of Directors approved a 13.27% increase in health insurance premiums for FY 2023-2024; and
WHEREAS, the cost of salaries and benefits has increased which will require an amendment to the City of Cloverdale FY 2023-24 budget identified in Exhibit A – Budget Amendment Form in the amount of $744,236 (General Fund, $502,833), (Water Enterprise Fund $107,134), (Sewer Enterprise Fund $88,488), (Airport Fund $1,148), (Other Government Funds ($44,633); NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Cloverdale hereby approves a budget amendment to the FY 2023-24 budget in the amount of $744,236 for salary and employee benefits expenses associated with the approval of memorandum of understandings with the Cloverdale Police Officers Association, Cloverdale Dispatch Association, Cloverdale Classified Employees’ Association, a compensation plan with the unaffiliated employees, and amended employment agreements with Senior staff and health insurance premium increases.

The foregoing Resolution was duly introduced and adopted by the City Council of the City of Cloverdale at its regular meeting held on the 14th day of June 2023, by the following roll call vote:

Ayes: (0)
Noes: (0) None

Absent: (0)
Abstaining: (0) None
APPROVED: ATTEST:
______________________________ ____________________________________ Todd Lands, Mayor Michael Maloney, City Clerk
Attachment:

Exhibit A – Budget Amendment Form
128
Budget Amendment Form

REVENUES AND OTHER FINANCING SOURCES
Fund Dept Amendment
Amount

REVENUE TOTAL -

EXPENDITURES AND OTHER FINANCING USES
Fund Dept Amendment
Amount
100 502,833
205-237 44,633
600 107,134
630 88,488
670 1,148
EXPENDITURE TOTAL 744,236

PURPOSE
2022 and July 1, 2023
Date Date
Date Entered by Date
Misc - Payroll
Misc - Payroll
Misc - Payroll
Misc - Payroll
Misc - Payroll
Cost of Living Increases and health insurance premium increases effective July 1, 2023 City Manager
Sewer
Water
Other Govt
Department Head Finance Director
Date Prepared
May 30, 2023
Account Description Account No.

Finance Director
Account No.

General Fund
Requesting Department
Account Description
Airport
Prepared By
Susie Holmes
X:\Agenda Development\COUNCIL\2023 REPORTS\6-14-2023\Consent\G.9 COLA Budget Amendment\Copy of Attachment 2 - Exhibit A 129
City Council/Successor Agency
Agenda Item Summary Agenda Item:

Meeting Date:

G.10
June 14, 2023
Agenda Section:

Consent
Staff Contact:

Vanessa Apodaca, City Engineer
Agenda Item Title:

Roadway Improvement Project list for fiscal year 2023/2024 funded by SB-1: The Road Repair and Accountability Act of 2017.
________________________________________________________________________________________ Recommended Council Action(s):

Adopt A Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale Adopting a List of Projects for Fiscal Year 2023/2024 Funded by SB 1: The Road Repair and Accountability Act of 2017” ________________________________________________________________________________________ Background:

In April 2017, Governor Jerry Brown signed into law Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) to address the significant multi-modal transportation funding shortfalls statewide.

SB-1 includes accountability and transparency provisions that will ensure the residents of our City are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year.
________________________________________________________________________________________ Summary:

The City must adopt annually, by resolution, a list of proposed projects to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB-1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement.

In the current Fiscal Year (FY 2022/2023) the City Council listed the West Fourth Street rehabilitation project and the Clark Avenue rehabilitation project to receive SB-1 funds. The City of Cloverdale completed the West Fourth Street rehabilitation project and is removing this project from future funding requests.

SB 1 Projects
The Clark Avenue Rehabilitation Project was relisted for SB-1 funds in FY 2022/2023 to allow remaining FY 2022/2023 and future funds to be combined. Clark Avenue, from South Street to Blair Street, will be reconstructed and/or overlain as needed to restore the surface. This project is expected to have a functional life of 30 years once complete. The project is expected to be complete by the summer of 2026 assuming SB 1 funding is adequate.

The Public Works and Facilities Subcommittee recommended the addition of the Jefferson Street Rehabilitation Projects to the SB 1 list for future fiscal years to allow future SB 1 funds to be combined. Phase 1 would be from School Street to Fourth Street, and Phase 2 would be from North Street to School Street.

Jefferson Street will be reconstructed to restore the surface. This project is expected to have a functional life of 30 years once complete. Phase 1 project preconstruction is expected to begin after completion of Clark 130
City Council/Successor Agency Agenda Item Summary
Meeting Date: June 14, 2023

Avenue with construction to be complete in the summer of 2031. Phase 2 project preconstruction is expected to begin after completion of Phase 1 with construction to be complete in the summer of 2034. ________________________________________________________________________________________ Options:

1. Reject the SB 1 list; or

2. Amend the SB 1 list; or

3. Provide alternative direction to City staff.
________________________________________________________________________________________ Subcommittee Recommendation:

The SB 1 project list was considered by the Public Work & Facilities Subcommittee on May 23, 2023. ________________________________________________________________________________________ Budget/Financial Impact:

Adoption of the proposed resolution will make the City eligible to receive about $196,000 in SB-1 funds for FY 2023/2024.
________________________________________________________________________________________ Attachments:

1. Resolution
131

CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. ____ –2023

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2023/2024 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of our City are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and
WHEREAS, the City must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and
WHEREAS, the City, will receive an estimated $196,000 in RMRA funding in Fiscal Year 2023-24 from SB 1.

WHEREAS, this is the sixth year in which the City is receiving SB 1 funding that will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and
WHEREAS, the City has undergone a robust public process to ensure public input into our community’s transportation priorities/the project list, including discussions at Public meetings; and WHEREAS, the City used public comments, Councilmember input, and a Pavement Management System to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet community priorities for transportation investment; and WHEREAS, the funding from SB 1 will help the City maintain and rehabilitate various segments of distressed and failed streets and roads throughout the City, starting with a portion of Clark Avenue this year and two similar projects into the future; and
WHEREAS, the 2018 California Statewide Local Streets and Roads Needs Assessment found that the City’s streets and roads are in an “at-risk” condition and this revenue will help us prevent further degradation of the overall quality of our road system over the next decade; and WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting edge technology, materials, and practices will have significant positive co-benefits to the citizens of Cloverdale, Sonoma County, and statewide.
132
NOW, THEREFORE, BE IT RESOLVED, ORDERED AND FOUND by the City Council of the City of Cloverdale, State of California as follows:

1. The foregoing recitals are true and correct.

2. The following list of newly proposed projects will be funded in-part or solely with Fiscal Year 2027- 28, Road Maintenance and Rehabilitation Account revenues:
a. The proposed Jefferson Street Rehabilitation Project- Phase 1 from School Street to Fourth Street. Jefferson Street will be reconstructed to restore the surface. This project is expected to have a functional life of 30 years once complete. Project preconstruction is expected to begin after completion of Clark Avenue anticipated for the autumn of 2027 pending the availability of adequate funding. Project construction is expected to be complete in the summer of 2031.
b. The proposed Jefferson Street Rehabilitation Project- Phase 2 from North Street to School Street. Jefferson Street will be reconstructed to restore the surface. This project is expected to have a functional life of 30 years once complete. Project preconstruction is expected to begin after completion of Jefferson Street Phase 1 anticipated for the autumn of 2031 pending the availability of adequate funding. Project construction is expected to be complete in the summer of 2034.

3. The following previously proposed and adopted project will utilize fiscal year 2023-24 Road Maintenance and Rehabilitation Account revenues in their delivery. With the relisting of these projects in the adopted fiscal year resolution, the City is reaffirming to the public and the State our intent to fund these projects with Road Maintenance and Rehabilitation Account revenues:
a. The proposed Clark Avenue Rehabilitation Project from South Street to Blair Street. Clark Avenue will be reconstructed and/or overlain as needed to restore the surface. This project is expected to have a functional life of 30 years once complete. Project preconstruction is expected to begin in July of 2023. Project construction is expected to be complete in the summer of 2026.

The foregoing Resolution was duly introduced and adopted by the City Council of the City of Cloverdale at its regular meeting held on the ___ day of _______ 2023 by the following roll call vote:

Ayes: (_) Councilmember Brigham, Councilmember Cruz, Councilmember Turner, Noes: (_) None

Absent: (_)
Abstaining: (_) None
APPROVED: ATTEST:
______________________ ______________________
Todd Lands, Mayor Mike Maloney, City Clerk
133
124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net

MINUTES - DRAFT

SPECIAL MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE COMMUNITY

DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS

COUNCIL RETREAT / GOAL SETTING
THURSDAY, JUNE 8, 2023
9 AM
CLOVERDALE FIRE DISTRICT - MEETING ROOM 451
S. CLOVERDALE BLVD. CLOVERDALE, CA 95425
A. OPENING PUBLIC SESSION

1. Call to Order - Mayor Lands called the meeting to order at 9:04 a.m.

2. Pledge of Allegiance - Mayor Lands led the Pledge of Allegiance.

3. Roll Call - Present - Mayor Lands, Vice Mayor Wolter, Councilmembers: Bagby, Morgenstern, Wheeler
Absent - None.

B. PUBLIC COMMENTS
None.

C. COUNCIL WORKSHOP
Discussion Regarding Best Practices for Local Governance, Goals, and Council Relations and Communications
City Manager Kelley introduced the item and Talia Eisen guided the workshop with Councilmembers and Senior Staff.

D. ADJOURNMENT
Mayor Lands adjourned the meeting at 3:04 p.m. to the next regular meeting of the City Council scheduled for June 14, 2023.
134
City Council
Agenda Item Summary
Agenda Item:

Meeting Date:

H.1
June 14, 2023
Agenda Section
Public Hearing
Staff Contact
Susie Holmes, Finance Director
Agenda Item Title
Cloverdale Landscaping and Lighting Assessment District – Public Hearing, Approval of the Annual Engineer’s Report, and Resolutions Authorizing Assessments for Fiscal Year 2023-24 Recommended Council Action(s):

Conduct a public hearing and approve resolutions of the City Council Entitled:

Resolution Approving the Annual Engineer’s Report, Confirming the Assessment Diagram and the Annual Assessment Amounts, and Authorizing the Levying and Collection of Assessments for Fiscal Year 2023-24 for the Cloverdale Landscaping and Lighting Assessment District for Zone 1 Resolution Approving the Annual Engineer’s Report, Confirming the Assessment Diagram and the Annual Assessment Amounts, and Authorizing the Levying and Collection of Assessments for Fiscal Year 2023-24 for the Cloverdale Landscaping and Lighting Assessment District for Zone 2 Resolution Approving the Annual Engineer’s Report, Confirming the Assessment Diagram and the Annual Assessment Amounts, and Authorizing the Levying and Collection of Assessments for Fiscal Year 2023-24 for the Cloverdale Landscaping and Lighting Assessment District for Zone 3 Resolution Approving the Annual Engineer’s Report, Confirming the Assessment Diagram and the Annual Assessment Amounts, and Authorizing the Levying and Collection of Assessments for Fiscal Year 2023-24 for the Cloverdale Landscaping and Lighting Assessment District for Zones 4, 5, 6 and 7 Summary
The Cloverdale Landscaping and Lighting Assessment District (District) was initially formed by the City in 1997 in accordance with the Landscaping and Lighting Act of 1972 to pay for costs associated with the maintenance of landscaping and the creek area within the Jefferson Springs IV Subdivision. This became Zone 1 of the District. Additional zones have been annexed into the District over time and there are currently seven zones in the District. Maps of each of the Zones are included in the attached FY 2023-24 Annual Engineer’s Report, Cloverdale Landscaping and Lighting Assessment District (Engineer’s Report).

Assessments are levied annually within the District pursuant to the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code (Landscaping and Lighting Act). All assessments described in the Engineer’s Report and ultimately approved by the City Council are prepared in accordance with the Landscaping and Lighting Act and are in compliance with the provisions of the California Constitution Article XIIID (Article XIIID), which was enacted with the passage of Proposition 218 in November 1996. Affected property owners approved formation of the District in an election held in compliance with Article XIIID and the Mitigation Fee Act in 1997. The property owners also approved an escalation clause for future years that allows the assessment to increase in accordance with changes to the Consumer Price Index (CPI). This is tracked by the maximum annual assessment amount, or maximum allowable rate. Any future increase in the assessment rate in excess of the maximum allowable rate or substantial changes in the 135
City Council/Successor Agency Agenda Item Summary
Meeting Date: June 14, 2023

services provided for a particular zone would require balloting of the property owners within that zone.

On January 25, 2023, the City Council began the annual proceedings for the 2023-24 Fiscal Year and appointed Coastland Civil Engineering as Engineer of Work. The Engineer’s Report was prepared and filed in accordance with the Landscaping and Lighting Act and was presented to the City Council for their consideration on April 26, 2023. At that time the City Council preliminarily approved the Engineer’s Report, adopted Resolutions of Intent and set the time and date of the public protest hearing.

This is the third of three City Council meetings for the 2023-24 Fiscal Year assessments. At this time, the Council conducts a public hearing and may then authorize the levying and collection of assessments for Fiscal Year 2023-24. The assessments cannot be increased above those stated in the Resolutions of Intent adopted on April 26, 2023.

There are no annexations to the District for FY 2023-24. For FY 2023-24, assessments are proposed to increase for four of the seven zones in the District, Zone 1 – Jefferson Springs, Zone 3 – The Cottages, Zone 6 – Brookside Terrace and Zone 7 – Sunrise Hills. The assessments for Zone 2 – Vintage Meadows, Zone 4 – The Vineyards, and Zone 5 – Ioli Ranch are proposed to decrease.

The proposed budgets for each zone are described in detail in the preliminary Engineer’s Report. Funding sources include assessment revenues, annual reserves, miscellaneous revenue allocations and, in Zones 2, General Fund contributions. The Zone 2 General Fund contribution provides funding for the general benefit portion of the operation and maintenance of Vintage Meadow Park, determined to be $11,274.00 for FY 2023-24 (see Part D of the Preliminary Engineer’s Report for an analysis of special verses general benefits).

Zone 2 will require ongoing General Fund contributions in future years.

The maximum allowed assessment in each Zone is proposed to be increased by the 2022 CPI adjustment of

4.9% to account for inflation. The proposed assessments for Zones 1 and 6 are at (or essentially at) the maximum allowable amount without balloting of the property owners, as discussed above. The proposed assessments for all other zones are below the maximum allowable amount.

In 2011, the City established a policy to maintain a minimum reserve fund balance of 25% of operating expenses in each of the zones to better manage existing and pending expenses. The reserves for Zones 2, 3, 4 and 7 are projected to end FY 2023-24 at this target minimum level. The reserve balances for Zones 1, 5 and 6 are projected to end FY 2023-24 below the 25% target reserve level, at 13%, 0% and 4%, respectively.

In order to avoid potential conflicts of interest, the actions have been broken into four (4) separate Resolutions for the following Zones: Zone 1 only (Jefferson Springs), Zone 2 only (Vintage Meadows); Zone 3 only (The Cottages) and Zones 4, 5, 6 and 7 together (The Vineyards at Cloverdale, Ioli Ranch, Brookside Terrace and Sunrise Hills). Due to the need for a quorum to vote on each resolution, no more than two Councilmembers can be absent for the vote on each Resolution. To the extent that three or more potential conflicts exist in a zone, the City will go through a random selection process to choose enough Councilmember(s) to create a quorum.

The City is required to forward the approved assessments to the County in August in order for them to appear on the FY 2023-24 property tax rolls.
136
City Council/Successor Agency Agenda Item Summary
Meeting Date: June 14, 2023

Options

1. Adopt resolutions approving the Cloverdale Landscaping and Lighting Assessment District Engineer’s Report as filed, and authorizing assessments for levying and collection for FY 2023-24.

2. Adopt resolutions approving the Cloverdale Landscaping and Lighting Assessment District Engineer’s Report as modified, and authorizing assessments for levying and collection for FY 2023-24.

3. Terminate the proceedings and do not levy or collect annual assessment for the maintenance of the seven Zones.

Budget/Financial Impact
Over 95% of the costs associated with these annual proceedings and the annual operation, maintenance and administration that confer special benefits to the parcels within the Landscaping and Lighting Assessment District are to be recovered from the annual assessments levied on the properties within the District.

The total proposed Assessment District budget for FY 2023-24 is $265,659.25, which is a 0.8% decrease from the FY 2022-23 overall budget of $267,800.49. The funding sources are $166,116.46 from proposed assessment revenues levied and collected during FY 2023-24, $64,503.99 from available annual zone reserves, $23,764.80 from zone miscellaneous reserve allocation funds and $11,274.00 from the General Fund. Available zone reserves and/or miscellaneous revenue allocation will be used in all zones as needed and as available to supplement the assessment revenue. General Fund monies will be used to pay for general benefits related to the Vintage Meadows Park in Zone 2. The assessments for Zones 1, 3, 6 and 7 are proposed to increase to $252.00, $311.16, $751.48 and $240.36 per ESD, respectively. The assessments for Zones 2, 4 and 5 are proposed to decrease to $252.22, $307.56 and $114.54 per ESD, respectively.

The maximum assessment in each Zone is proposed to be increased by the 2022 CPI adjustment of 4.9% to account for inflation.

Subcommittee Recommendation
N/A
Attachments:

1. Budget Review FY 2023-24 Spreadsheet

2. Resolution - Zone 1

3. Resolution - Zone 2

4. Resolution - Zone 3

5. Resolution - Zone 4+

6. Annual Engineer’s Report (without assessment roll)
137
Zone Number and Name
Current Year's
Budget
% Change in
Budget
(From last year)
ESD's Last Year's
Assessment
Proposed
FY 2023-24
Assessment
Reserves Used
(includes Misc.

Rev. Alloc)
General Fund
Contribution
Used
Change in
Assessment
Beginning
Reserve
Projected
Ending Reserve
Ending Reserve
as a Percent of
FY 2023-24
Budget
Zone 1 Jefferson Springs $ 24,471.73 13.5% 67.5 $ 155.78 $ 252.00 $ 7,461.73 $ - $ 96.22 $ 7,536.39 $ 3,284.66 13% Zone 2 Vintage Meadows $ 87,938.32 -3.4% 206.0 $ 262.00 $ 252.22 $ 24,707.00 $ 11,274.00 $ (9.78) $ 39,514.58 $ 22,014.58 25% Zone 3 The Cottages $ 99,390.24 -0.1% 189.0 $ 274.78 $ 311.16 $ 40,581.00 $ - $ 36.38 $ 56,413.62 $ 25,306.62 25% Zone 4 The Vineyards $ 14,393.50 2.8% 29.0 $ 324.54 $ 307.56 $ 5,474.26 $ - $ (16.98) $ 7,879.96 $ 3,664.70 25% Zone 5 Ioli Ranch $ 4,662.98 -4.3% 37.0 $ 120.02 $ 114.54 $ 425.00 $ - $ (5.48) $ - $ - 0% Zone 6 Brookside Terrace $ 10,936.52 -4.4% 14.0 $ 716.38 $ 751.48 $ 415.80 $ - $ 35.10 $ 57.00 $ 484.20 4% Zone 7 Sunrise Hills $ 23,865.96 -6.1% 61.0 $ 201.28 $ 240.36 $ 9,204.00 $ - $ 39.08 $ 13,506.31 $ 6,076.31 25% Total $ 265,659.25 $88,268.79 $11,274.00
Decrease in assessment anticipated
Increase in assessment anticipated
Reserve Policy: 25% of operating expenses
City of Cloverdale
Landscaping and Lighting Assessment District
Budget Review FY 2023-24
F:\Projects\Cloverdale\LLAD\2023cllad 03-4984\2023-Cloverdale-LLAD 4/17/2023 138

CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. ____–2023
A RESOLUTION APPROVING THE ANNUAL ENGINEER’S REPORT, CONFIRMING THE

ASSESSMENT DIAGRAM AND THE ANNUAL ASSESSMENT AMOUNTS, AND

AUTHORIZING THE LEVYING AND COLLECTION OF ASSESSMENTS FOR FISCAL YEAR 2023-24 FOR THE CLOVERDALE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT FOR ZONE 1 (PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972) WHEREAS, on September 9, 1997, the City Council ordered the formation of the Cloverdale Landscaping and Lighting Assessment District (Assessment District) to levy and collect assessments pursuant to the Landscaping and Lighting Act of 1972; and
WHEREAS, the City Council of the City of Cloverdale intends to levy and collect assessments within the Cloverdale Landscaping and Lighting Assessment District, during the Fiscal Year 2023-24, and the lands to be assessed are located in the City of Cloverdale, Sonoma County; and WHEREAS, on January 25, 2023, the City Council adopted a resolution appointing Coastland Civil Engineering as the Engineer of Work, directing the preparation and filing of the annual FY 2023-24 Engineer’s Report, and describing the potential changes to the Assessment District; and WHEREAS, on April 26, 2023, the City Council adopted a resolution of intention to levy and collect assessments, preliminarily approving the Engineer’s Report for FY 2023-24, and setting the date of the public hearing pursuant to Section 22624 of the Streets and Highways Code; and WHEREAS, the FY 2023-24 the maximum annual assessments will be adjusted up by the allowable 2022 CPI adjustment of +4.9%; and
WHEREAS, for Zone 1 (Jefferson Springs Phases 3 & 4) the actual proposed FY 2023-24 annual assessment to levy and collect is proposed to be $252.00 per equivalent single family dwelling (ESD); and WHEREAS, no annexations to the District are proposed for FY 2023-24; and WHEREAS, on June 14, 2023, the City Council conducted a public hearing and gave every interested person an opportunity to comment on the FY 2023-24 Engineer’s Report either in writing or orally and the City Council has considered each comment.

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Cloverdale that the City Council hereby:

1. Approves the annual FY 2023-24 Engineer’s Report as filed, as it pertains to Zone 1.

2. Confirms the assessment diagram and assessment amount as set forth in the FY 2023-24 Engineer’s Report and any amendments incorporated at the City Council’s direction and hereby authorizes the levying and collection of the annual assessments set forth in said report for FY 2023-24, as it pertains to Zone 1.
139

3. In order to keep up with inflation, the estimated maximum annual assessment at build out for Zone 1 for FY 2023-24 shall be adjusted up from FY 2022-23 as allowed by the original formation and annexation proceedings, by the 2022 CPI of +4.9%.

4. That this resolution is adopted pursuant to Section 22620 et. al. of the California Streets and Highway Code.

It is hereby certified that the foregoing Resolution was duly introduced and duly adopted by the City Council of the City of Cloverdale at its regular meeting held on this 14th day of June, 2023, by the following voice vote:

AYES in favor of:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTESTED:
___________________________ _______________________________ Todd Lands, Mayor Mike Maloney, City Clerk
140

CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. ____–2023
A RESOLUTION APPROVING THE ANNUAL ENGINEER’S REPORT, CONFIRMING THE

ASSESSMENT DIAGRAM AND THE ANNUAL ASSESSMENT AMOUNTS, AND

AUTHORIZING THE LEVYING AND COLLECTION OF ASSESSMENTS FOR FISCAL YEAR 2023-24 FOR THE CLOVERDALE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT FOR ZONE 2 (PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972) WHEREAS, on September 9, 1997, the City Council ordered the formation of the Cloverdale Landscaping and Lighting Assessment District (Assessment District) to levy and collect assessments pursuant to the Landscaping and Lighting Act of 1972; and
WHEREAS, the City Council of the City of Cloverdale intends to levy and collect assessments within the Cloverdale Landscaping and Lighting Assessment District, during the Fiscal Year 2023-24, and the lands to be assessed are located in the City of Cloverdale, Sonoma County; and WHEREAS, on January 25, 2023, the City Council adopted a resolution appointing Coastland Civil Engineering as the Engineer of Work, directing the preparation and filing of the annual FY 2023-24 Engineer’s Report, and describing the potential changes to the Assessment District; and WHEREAS, on April 26, 2023, the City Council adopted a resolution of intention to levy and collect assessments, preliminarily approving the Engineer’s Report for FY 2023-24, and setting the date of the public hearing pursuant to Section 22624 of the Streets and Highways Code; and WHEREAS, the FY 2023-24 the maximum annual assessments will be adjusted up by the allowable 2022 CPI adjustment of +4.9%; and
WHEREAS, for Zone 2 (Vintage Meadows) the actual proposed FY 2023-24 annual assessment to levy and collect is proposed to be $252.22 per equivalent single family dwelling (ESD); and WHEREAS, no annexations to the District are proposed for FY 2023-24; and WHEREAS, on June 14, 2023, the City Council conducted a public hearing and gave every interested person an opportunity to comment on the FY 2023-24 Engineer’s Report either in writing or orally and the City Council has considered each comment.

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Cloverdale that the City Council hereby:

1. Approves the annual FY 2023-24 Engineer’s Report as filed, as it pertains to Zone 2.

2. Confirms the assessment diagram and assessment amounts as set forth in the FY 2023-24 Engineer’s Report and any amendments incorporated at the City Council’s direction and hereby authorizes the levying and collection of the annual assessments set forth in said report for the FY 2023-24, as it pertains to Zone 2.
141

3. In order to keep up with inflation, the estimated maximum annual assessments at build out for Zone 2 for FY 2023-24 shall be adjusted up from FY 2022-23 as allowed by the original formation and annexation proceedings, by the 2022 CPI of +4.9%.

4. That this resolution is adopted pursuant to Section 22620 et. al. of the California Streets and Highway Code.

It is hereby certified that the foregoing Resolution was duly introduced and duly adopted by the City Council of the City of Cloverdale at its regular meeting held on this 14th day of June, 2023, by the following voice vote:

AYES in favor of:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTESTED:
___________________________ _______________________________ Todd Lands, Mayor Mike Maloney, City Clerk
142

CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. ____–2023
A RESOLUTION APPROVING THE ANNUAL ENGINEER’S REPORT, CONFIRMING THE

ASSESSMENT DIAGRAM AND THE ANNUAL ASSESSMENT AMOUNTS, AND

AUTHORIZING THE LEVYING AND COLLECTION OF ASSESSMENTS FOR FISCAL YEAR 2023-24 FOR THE CLOVERDALE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT FOR ZONE 3 (PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972) WHEREAS, on September 9, 1997, the City Council ordered the formation of the Cloverdale Landscaping and Lighting Assessment District (Assessment District) to levy and collect assessments pursuant to the Landscaping and Lighting Act of 1972; and
WHEREAS, the City Council of the City of Cloverdale intends to levy and collect assessments within the Cloverdale Landscaping and Lighting Assessment District, during the Fiscal Year 2023-24, and the lands to be assessed are located in the City of Cloverdale, Sonoma County; and WHEREAS, on January 25, 2023, the City Council adopted a resolution appointing Coastland Civil Engineering as the Engineer of Work, directing the preparation and filing of the annual FY 2023-24 Engineer’s Report, and describing the potential changes to the Assessment District; and WHEREAS, on April 26, 2023, the City Council adopted a resolution of intention to levy and collect assessments, preliminarily approving the Engineer’s Report for FY 2023-24, and setting the date of the public hearing pursuant to Section 22624 of the Streets and Highways Code; and WHEREAS, the FY 2023-24 the maximum annual assessments will be adjusted up by the allowable 2022 CPI adjustment of +4.9%; and
WHEREAS, for Zone 3 (The Cottages) the actual FY 2023-24 annual assessment to levy and collect is proposed to be $311.16 per equivalent single family dwelling (ESD); and WHEREAS, no annexations to the District are proposed for FY 2023-24; and WHEREAS, on June 14, 2023, the City Council conducted a public hearing and gave every interested person an opportunity to comment on the FY 2023-24 Engineer’s Report either in writing or orally and the City Council has considered each comment.

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Cloverdale that the City Council hereby:

1. Approves the annual FY 2023-24 Engineer’s Report as filed, as it pertains to Zone 3.

2. Confirms the assessment diagram and assessment amounts as set forth in the FY 2023-24 Engineer’s Report and any amendments incorporated at the City Council’s direction and hereby authorizes the 143
levying and collection of the annual assessments set forth in said report for FY 2023-24, as pertains to Zone 3.

3. In order to keep up with inflation, the estimated maximum annual assessments at build out for Zone 3 for FY 2023-24 shall be adjusted up from FY 2022-23 as allowed by the original formation and annexation proceedings, by the 2022 CPI of +4.9%.

4. That this resolution is adopted pursuant to Section 22620 et. al. of the California Streets and Highway Code.

It is hereby certified that the foregoing Resolution was duly introduced and duly adopted by the City Council of the City of Cloverdale at its regular meeting held on this 14th day of June, 2023, by the following Roll Call vote:

AYES in favor of:

NOES:

ABSENT:

ABSTAIN:

RECUSED:

APPROVED: ATTESTED:
___________________________ ______________________________ Todd Lands, Mayor Mike Maloney, City Clerk
144

CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. ____–2023
A RESOLUTION APPROVING THE ANNUAL ENGINEER’S REPORT, CONFIRMING THE

ASSESSMENT DIAGRAM AND THE ANNUAL ASSESSMENT AMOUNTS, AND

AUTHORIZING THE LEVYING AND COLLECTION OF ASSESSMENTS FOR FISCAL YEAR 2023-24 FOR THE CLOVERDALE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT FOR ZONES 4, 5, 6 AND 7 (PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972) WHEREAS, on September 9, 1997, the City Council ordered the formation of the Cloverdale Landscaping and Lighting Assessment District (Assessment District) to levy and collect assessments pursuant to the Landscaping and Lighting Act of 1972; and
WHEREAS, the City Council of the City of Cloverdale intends to levy and collect assessments within the Cloverdale Landscaping and Lighting Assessment District, during the Fiscal Year 2023-24, and the lands to be assessed are located in the City of Cloverdale, Sonoma County; and WHEREAS, on January 25, 2023, the City Council adopted a resolution appointing Coastland Civil Engineering as the Engineer of Work, directing the preparation and filing of the annual FY 2023-24 Engineer’s Report, and describing the potential changes to the Assessment District; and WHEREAS, on April 26, 2023, the City Council adopted a resolution of intention to levy and collect assessments, preliminarily approving the Engineer’s Report for FY 2023-24, and setting the date of the public hearing pursuant to Section 22624 of the Streets and Highways Code; and WHEREAS, the FY 2023-24 the maximum annual assessments will be adjusted up by the allowable 2022 CPI adjustment of +4.9%; and
WHEREAS, for Zone 4 (The Vineyards) the actual FY 2023-24 annual assessment to levy and collect is proposed to be $307.56 per ESD; and
WHEREAS, for Zone 5 (Ioli Ranch) the actual FY 2023-24 annual assessment to levy and collect is proposed to be $114.54 per ESD; and
WHEREAS, for Zone 6 (Brookside Terrace) the actual FY 2023-24 annual assessment to levy and collect is proposed to be $751.48 per ESD; and
WHEREAS, for Zone 7 (Sunrise Hills Phase I and II) the actual FY 2023-24 annual assessment to levy and collect is proposed to be $240.36 per ESD; and
WHEREAS, no annexations to the District are proposed for FY 2023-24; and 145
WHEREAS, on June 14, 2023, the City Council conducted a public hearing and gave every interested person an opportunity to comment on the FY 2023-24 Engineer’s Report either in writing or orally and the City Council has considered each comment.

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Cloverdale that the City Council hereby:

1. Approves the annual FY 2023-24 Engineer’s Report as filed, as it pertains to Zones 4, 5, 6 and 7.

2. Confirms the assessment diagram and assessment amounts as set forth in the FY 2023-24 Engineer’s Report and any amendments incorporated at the City Council’s direction and hereby authorizes the levying and collection of the annual assessments set forth in said report for FY 2023-24, as pertains to Zones 4, 5, 6 and 7.

3. In order to keep up with inflation, the estimated maximum annual assessments at build out for Zones 4, 5, 6 and 7 for FY 2023-24 shall be adjusted up from FY 2022-23 as allowed by the original formation and annexation proceedings, by the 2022 CPI of +4.9%.

4. That this resolution is adopted pursuant to Section 22620 et. al. of the California Streets and Highway Code.

It is hereby certified that the foregoing Resolution was duly introduced and duly adopted by the City Council of the City of Cloverdale at its regular meeting held on this 14th day of June, 2023, by the following Roll Call vote:

AYES in favor of:

NOES:

ABSENT:

ABSTAIN:

RECUSED:

APPROVED: ATTESTED:
___________________________ ______________________________ Todd Lands, Mayor Mike Maloney, City Clerk
146
FY 2023-24

ANNUAL ENGINEER'S REPORT

CLOVERDALE LANDSCAPING AND LIGHTING

ASSESSMENT DISTRICT

CITY OF CLOVERDALE

COUNTY OF SONOMA

STATE OF CALIFORNIA
For Final Approval
June 2023
Prepared By:

Coastland Civil Engineering, Inc.
147
FY 2023-24

CLOVERDALE LANDSCAPING AND LIGHTING

ASSESSMENT DISTRICT
(Pursuant to the Landscaping and Lighting Act of 1972)
The undersigned respectfully submits, as directed by the City Council on January 25, 2023, the enclosed Engineer’s Report on the 14th day of June, 2023.

COASTLAND CIVIL ENGINEERING, INC.

By: ___
Paul W. Wade, RCE 51909, Exp. 6/30/24
I HEREBY CERTIFY that the enclosed Engineer's Report, together with the Assessment Roll and the Assessment Diagram thereto attached, was filed with the City on the ____ day of _________, 2023.

Mike Maloney, City Clerk, City of Cloverdale
Sonoma County, California
By:

I HEREBY CERTIFY that the enclosed Engineer's Report, together with the Assessment Roll and the Assessment Diagram thereto attached, was approved and confirmed by the City Council of the City of Cloverdale, California, on the day of __________, 2023.

Mike Maloney, City Clerk, City of Cloverdale
Sonoma County, California
By:

I HEREBY CERTIFY that the enclosed Engineer's Report, together with the Assessment Roll and the Assessment Diagram thereto attached, was filed with the County Auditor of the County of Sonoma on the day of , 2023.

Mike Maloney, City Clerk, City of Cloverdale
Sonoma County, California
By:
148
3 FY 2023-24 ANNUAL ENGINEER'S REPORT

CLOVERDALE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT (Pursuant to the Landscaping and Lighting Act of 1972)
Coastland Civil Engineering, Engineer of Work for the Cloverdale Landscaping and Lighting Assessment District, City of Cloverdale, Sonoma County, California, has prepared this annual Engineer’s Report, as directed on January 25, 2023, by the City Council of the City of Cloverdale, pursuant to Section 22620 of the Streets and Highways Code (Landscaping and Lighting Act of 1972) for the Cloverdale Landscaping and Lighting Assessment District for Fiscal Year 2023-24.

Background
The Cloverdale Landscaping and Lighting Assessment District (Assessment District) was initially formed in September 1997 by the City Council to fund the costs associated with the operation and maintenance of creek landscaping within the Jefferson Springs Subdivision, Phases 3 and 4.

The Assessment District boundary for this original area is known as Zone 1. Once an Assessment District is created, it is possible to annex new Zones or annex new areas into existing Zones as new subdivisions and parks are developed in the City. During the annual proceedings for FY 2000- 01 and FY 2001-02, respectively, Zone 2 and Zone 3 were annexed into the Assessment District.

During the annual proceedings for FY 2004-05, Zones 4, 5 and 6 were annexed into the Assessment District. In the annual proceedings for FY 2005-06 and FY 2006-07, Zone 7, Sunrise Hills Phases 1 and 2 were annexed into the Assessment District, respectively. For FY 2023-24 there will be no new zones or annexations.

Pursuant to the provisions of the Landscaping and Lighting Act of 1972, an annual Engineer’s Report must be prepared and filed with the City in order to levy and collect assessments on any following fiscal year. On January 25, 2023, the City Council adopted a resolution appointing Coastland Civil Engineering as the Engineer of Work and directed the preparation and filing of this FY 2023-24 Engineer’s Report. Once the preliminary Engineer’s Report has been filed, the City Council can then adopt a Resolution of Intent to levy and collect annual assessments for FY 2023-24, preliminarily approve the filed annual Engineer’s Report and set the time and date of the public protest hearing. The Engineer’s Report outlines the proposed budgets, assessments, improvements, and changes to the Assessment District. These budgets/costs are updated with each subsequent annual Engineer’s Report as required by the 1972 Act.

In FY 2011-12, the City established a policy of trying to maintain a minimum reserve balance of 25% of operating expenses in each of the zones to better manage existing and pending expenses.

Since FY 2012-13, the employee time portion of personnel costs have been based on continued tracking of actual time spent for each zone and averaging it for each zone over a 3-year period. 149
4 Proposition 218 and Special Benefits
In 1996, California voters approved Proposition 218 which amended the California Constitution by adding Article XIII C and Article XIII D. Those Articles affect the ability of local government to levy and collect taxes, assessments, and property-related fees and charges. With respect to assessment districts, Article XIII D stipulates that a parcel’s assessment not exceed the reasonable cost of the proportional special benefit conferred upon that parcel. “Special benefit” is defined as “a particular and distinct benefit over and above general benefits conferred on real property located in the district or to the public at large.

The effects of Proposition 218 with respect to the Annual Engineer’s Report are that the special benefits conferred upon assessed parcels through the improvements and services funded by the District must be identified, any general benefit conferred upon the public at large by those same improvements and services must also be identified, and the annual costs of said improvements and services must be apportioned between the two. The cost of services attributable to a general benefit may not be assessed.

In the case of the Cloverdale Landscaping and Lighting Assessment District, “improvements and services” primarily refers to landscaping in identified areas within each zone and the maintenance thereof, but also includes the operation and maintenance of a public neighborhood park (Vintage Meadows Park).

In general, the special benefits to each parcel provided by maintained landscaping within each zone include:
• Enhanced desirability of properties through association with the improvements, • Improved aesthetic appeal of the neighborhood, and
• Improved air quality from additional vegetation.

Each parcel within a zone receives a particular and distinct special benefit from the maintenance of the landscaping within that zone even though the landscaping may not be adjacent to each parcel. Although members of the public may walk or drive through a zone and appreciate the aesthetic appeal of the maintained landscaping, this does not necessarily confer a general benefit to the public at large and, in any case, is determined to be negligible relative to the special benefits conferred upon the parcels within a particular zone.

Part D of this report, Method of Apportionment of Assessment, includes further discussion of the special and general benefits conferred by the specific improvements and services within each zone.

Fiscal Year 2023-24
For FY 2023-24, the total assessment district budget has decreased approximately 0.8% from FY 2022-23. Zones 1 and 4 are proposed to have budget increases of 13.5% and 2.8%, respectively. Zones 2, 3, 5, 6 and 7 are proposed to have budget decreases of 3.4%, 0.1%, 4.3%,

4.4%, and 6.1%, respectively.
150
5 Zones 1, 2, 3, 4 and 7 are projected to have beginning reserve balances that exceed the targeted 25% of operating expenses. Consequently, excess reserves can be utilized in those zones to reduce assessments . Annual assessments for Zones 2, 4 and 5 are proposed to decrease from the FY 2022-23 amounts. Annual assessments for Zones 3 and 7 are proposed to increase from FY 2022-23, but do not exceed the maximum assessment allowed. The assessments for Zones 1 and 6 will increase to their maximum annual assessment.

The projected ending FY 2023-24 fund balances for Zones 2, 3, 4 and 7 are projected to be at the reserve target of 25% of operating expenses. The projected ending reserve balance for Zones 1, 5 and 6 are projected to be at 13%, 0% and 4%, respectively.

The total proposed Assessment District budget for FY 2023-24 is $265,659.25. The total budget for FY 2022-23 was $267,800.49. The funding sources are from proposed annual assessment revenue to be levied and collected during FY 2023-24, available Zone reserves, miscellaneous revenue allocations and General Fund contributions.

To take annual inflation into account, the original 1997 formation proceedings, and all subsequent annexations of new zones into this Assessment District included a maximum annual assessment and an allowance for an annual increase to the maximum annual assessment in accordance with the annual Consumer Price Index (C.P.I.). The annual CPI is based on the All Urban Consumers (San Francisco Area) CPI from the U. S. Department of Labor, Bureau of Labor Statistics. An annual CPI adjustment to the annual assessment is not mandatory. The CPI adjustment for 2022 was +4.9%. If the annual Engineer’s Report recommends any adjustment up to the sum of the previous year’s maximum assessment plus the allowable annual CPI increase, notices are not required to be sent nor shall a vote be required. If, however, the annual Engineer’s Report recommends any adjustment that exceeds the sum of the previous year’s maximum assessment plus the allowable annual CPI increase, noticing and/or voting shall be required in accordance with the provisions applicable to the Landscaping and Lighting Act of 1972 and California Constitution, Article XIII D (also referred to as Proposition 218).

Table 1, below, summarizes the proposed FY 2023-24 assessments to levy and collect and the new maximum annual assessments allowed to be assessed.
151
6 Table 1. Maximum Annual Assessments and
Proposed Assessment to Levy by Zone
Zone Name
Previous
Maximum
Annual
Assessment
CPI
Increase
Current
Maximum
Annual
Assessment
Proposed
Assessment
to Levy Per
ESD
Zone 1 Jefferson Springs, Phases 3 & 4 $240.24 $11.77 $252.01 $252.00 Zone 2 Vintage Meadows $479.18 $23.48 $502.66 $252.22
Zone 3 The Cottages, Phases 1 - 4 $820.51 $40.20 $860.71 $311.16 Zone 4 The Vineyards $423.92 $20.77 $444.69 $307.56
Zone 5 Ioli Ranch $163.98 $8.04 $172.02 $114.54
Zone 6 Brookside Terrace $716.38 $35.10 $751.48 $751.48 Zone 7 Sunrise Hills, Phases I & II $515.30 $25.20 $540.50 $240.36 The original landscaping and lighting improvements within all seven zones of the Assessment District are completed and have been accepted by the City. The proposed changes, budgets and assessments for FY 2023-24 are included in the description of each zone below. See Part D, ‘Method of Apportionment of Assessment’ of this report for a detailed description of the apportionment methodology for each zone.

Zone 1 - Jefferson Springs, Phases 3 & 4
Zone 1 was formed with the initial formation of the Cloverdale Landscaping and Lighting Assessment in FY 1997-98 and consists of the Jefferson Springs Subdivision, Phases 3 and 4. No new annexations are proposed for Zone 1 for FY 2023-24. No significant land use changes have occurred within Zone 1 during the previous year. For FY 2023-24, the total number of Equivalent Single-Family Dwelling (ESD) is expected to stay the same at 67.5 units.

Zone 1 includes the operation and maintenance of the landscaping and pathway adjacent to the creek, along with related overhead. See the Assessment Diagram (Map) in Part F of this report for the location of the landscape maintenance areas.

The total proposed Zone 1 budget for FY 2023-24 is $24,471.73. This is an increase of approximately 13.5% from the FY 2022-23 budget mostly due to additional employee costs. The proposed funding will be from FY 2023-24 assessment revenue, Zone 1 reserves and a miscellaneous revenue allocation. See Table 2 in Part B for estimated dollar amounts. 152
7 For FY 2023-24, the proposed annual assessment to levy and collect for Zone 1 is proposed to increase to $252.00 per Equivalent Single-Family Dwelling (ESD). The ending fiscal year reserves will be 13%, below the target minimum level of 25%. In order to keep up with inflation, the maximum annual assessment is proposed to be adjusted up by the 2022 CPI of +4.9%. (See Table 1). Per both California Constitution, Article XIII D requirements and the formation and annexation proceedings for this Assessment District, future annual assessments will be allowed to reach this adjusted maximum amount without having to send special ballots to the impacted property owners in Zone 1.

Zone 2 - Vintage Meadows
During the annual proceedings for FY 2000-01, a new Zone 2 was annexed into the Assessment District. At that time, Zone 2 consisted of only Vintage Meadows Subdivision, Phase 1.

Annexation was pursuant to Vintage Meadows Subdivision, Phase 1 conditions of approval.

During FY 2002-03 Vintage Meadows, Phases 2 and 3, were annexed into Zone 2 during the annual proceedings pursuant to their conditions of approval. No new annexations are proposed for Zone 2 for FY 2023-24. During the previous year, no significant land use changes have occurred within this zone. All residential construction of Zone 2 is built out and as a result, for FY 2023-24, the total number of ESD units is expected to stay the same at 206.0.

Zone 2 includes the operation and maintenance of Vintage Meadows Park, the back-on landscaping along portions of Foothill Boulevard and S. Franklin Street within the subdivision, the traffic island within Healdsburg Avenue and the area at the intersection of Foothill Boulevard and Port Circle, south of Zinfandel Court, along with related overhead. All District maintained improvements were completed, accepted by the City and maintained during the 2005-06 fiscal year with the exception of the Vintage Meadows neighborhood park. The park improvements were completed and accepted by Council in the Fall of 2007. Restrooms were added to the park in 2011.

The total proposed Zone 2 budget for FY 2023-24 is $87,938.32. This is a decrease of approximately 3.4% from FY 2022-23.

Prior to FY 2021-22, the costs of the operation and maintenance of the park restrooms were paid by the City from the General Fund. Those costs have since been included in the Zone 2 budget and the Zone 2 budget in Part B of this report reflects a General Fund contribution in excess of the total cost of the operation and maintenance of the park restrooms.

Proposed funding will be from FY 2023-24 assessment revenue, Zone 2 reserves, a miscellaneous revenue allocation, and a General Fund contribution. See Table 2 in Part B for estimated dollar amounts.

For FY 2023-24, the proposed annual assessment to levy and collect for Zone 2 is proposed to decrease to $252.22 per ESD. The ending reserve is projected to meet the targeted 25% of the annual budget. In order to keep up with inflation, the maximum annual assessment for Zone 2 is proposed to be adjusted up by the 2022 CPI of +4.9%. (See Table 1). Per both California 153
8 Constitution, Article XIII D requirements and the formation and annexation proceedings for this Assessment District, future annual assessments will be allowed to reach this adjusted maximum amount without having to send special ballots to the impacted property owners in Zone 2.

Zone 3 – The Cottages, Phases 1, 2, 3 & 4
During the annual proceedings of FY 2001-02, a new Zone 3, consisting of Phases 1, 2 and 3 of The Cottages development in the southern part of the City, was annexed into the Assessment District. In FY 2004-05, Phase 4 of The Cottages subdivision was annexed into Zone 3. No new annexations are proposed for Zone 3 for FY 2023-24. No significant land use changes have occurred within Zone 3 during the past fiscal year. Zone 3 is built out and as a result, for FY 2023-24, the total number of ESD units is expected to stay the same at 189.0.

Zone 3 includes maintenance of the linear park along Muscat Creek, “back-on” landscape maintenance along a portion of Foothill Boulevard within Zone 3, maintenance of the preserved wetlands area at the corner of Ranch House Drive and Elbridge Drive, weed abatement of the area just west of Ranch House Drive and Elbridge Avenue and other improvements within Zone 3 along with related overhead. See the Assessment Diagram (Map) in Part F of this report for a location of the landscape maintenance areas.

The total proposed Zone 3 budget for FY 2023-24 is $99,390.24. This is a decrease of approximately 0.1% from the FY 2022-23 budget. Proposed funding will be from FY 2023-24 assessment revenue, available Zone 3 reserves and a miscellaneous revenue allocation. See Table 2 in Part B for estimated dollar amounts.

The assessment for FY 2023-24 is proposed to increase to $311.16 per ESD. This is less than the maximum allowable assessment for Zone 3. The ending reserve is projected to be 25% of the annual operating budget, meeting the target minimum 25% level.

In order to keep up with inflation, the maximum annual assessment per ESD is proposed to be adjusted up by the 2022 CPI of +4.9%. (See Table 1). Per both California Constitution, Article XIII D requirements, and the formation and annexation proceedings for this Assessment District, future annual assessments will be allowed to reach this adjusted maximum amount without having to send special ballots to the impacted property owners in Zone 3.

Zone 4 – The Vineyards
During the annual proceedings for FY 2004-05, Zone 4, The Vineyards was annexed into the Assessment District. For FY 2023-24, no annexations or changes are proposed for Zone 4. During the previous year, no significant land use changes have occurred within Zone 4. Zone 4 is built out and as a result, for FY 2023-24 the total number of ESD units is expected to stay the same at

29.0. Zone 4 includes maintenance of the “back-on” landscaping along Foothill Boulevard and Mount Diablo Way, maintenance of a detention basin area and other improvements within Zone 4 along 154
9 with related overhead. See the Assessment Diagram (Map) in Part F of this report for a location of the landscape maintenance areas.

The total proposed Zone 4 budget for FY 2023-24 is $14,393.50. This is an increase of about 2.8% from the FY 2022-23 budget. The proposed funding will be from FY 2023-24 assessment revenue, available Zone 4 reserves and a miscellaneous revenue allocation. See Table 2 in Part B for estimated dollar amounts.

For FY 2023-24, the proposed annual assessment to levy and collect for Zone 4 is proposed to decrease to $307.56 per ESD. This is below the maximum allowable assessment for Zone 4.

Ending fiscal year reserves are anticipated to be at 25%, meeting the target minimum level. In order to keep up with inflation, the maximum annual assessment per ESD is proposed to be adjusted up by the 2022 CPI of +4.9%. (See Table 1). Per both California Constitution, Article XIII D requirements, and the formation and annexation proceedings for this Assessment District, future annual assessments will be allowed at this adjusted maximum amount without having to send special ballots to the impacted property owners in Zone 4.

Zone 5 – Ioli Ranch
During the annual proceedings for FY 2004-05, Zone 5, Ioli Ranch, was annexed into the Assessment District. For FY 2023-24, no annexations or changes are proposed for Zone 5. During the previous year, no significant land use changes have occurred within Zone 5. Zone 5 is built out and as a result, for FY 2023-24, the total number of ESD units is expected to remain at 37.0.

Zone 5 includes maintenance of the “back on” landscaping improvements along Cloverdale Boulevard within Zone 5 along with related overhead. See the Assessment Diagram (Map) in Part F of this report for a location of the landscape maintenance areas.

The total proposed Zone 5 budget for FY 2023-24 is $4,662.98. This is a decrease of about 4.3% from the FY 2022-23 budget. The proposed funding will be from FY 2023-24 assessment revenue and miscellaneous revenue allocations. See Table 2 in Part B for estimated dollar amounts.

For FY 2023-24, the proposed annual assessment to levy and collect for Zone 5 is proposed to decrease to $114.54 per ESD. This is below the FY 2023-24 maximum allowable assessment for Zone 5. Ending fiscal year reserves are anticipated to be at 0%, below the target minimum 25% level. In order to keep up with inflation, the maximum annual assessment per ESD is proposed to be adjusted up by the 2022 CPI of +4.9%. (See Table 1). Per both California Constitution, Article XIII D requirements, and the formation and annexation proceedings for this Assessment District, future annual assessments will be allowed at this adjusted maximum amount without having to send special ballots to the impacted property owners in Zone 5.

Zone 6 – Brookside Terrace
During the annual proceedings for FY 2004-05, Zone 6, Brookside Terrace, was annexed into the Assessment District. For FY 2023-24, no annexations or changes are proposed for Zone 6. During 155
10 the previous year, no significant land use changes have occurred within Zone 6. Zone 6 is built out and as a result, for FY 2023-24, the total number of ESD units is expected to remain at 14.0.

Zone 6 includes the “back-on” landscape maintenance along a portion of Cloverdale Boulevard and West Brookside Drive and the small park on West Brookside Drive along with related overhead. See the Assessment Diagram (Map) in Part F of this report for a location of the landscape maintenance areas.

The total proposed Zone 6 budget for FY 2023-24 is $10,936.52. This is a decrease of approximately 4.4% from the FY 2022-23 budget. The proposed funding will be from FY 2023-24 assessment revenue and a miscellaneous revenue allocation. See Table 2 in Part B for estimated dollar amounts.

For FY 2023-24 the proposed annual assessment to levy and collect for Zone 6 is proposed to increase to $751.48 per ESD. This is equal to the maximum allowable assessment for Zone 6.

Ending fiscal year reserves are anticipated to be at 4%, below the target minimum 25% level. In order to keep up with inflation, the maximum annual assessment per ESD is proposed to be adjusted up by the 2022 CPI of +4.9%. (See Table 1). Per both California Constitution, Article XIII D requirements, and the formation and annexation proceedings for this Assessment District, future annual assessments will be allowed to reach this adjusted maximum amount without having to send special ballots to the impacted property owners in Zone 6.

Zone 7 – Sunrise Hills Phase I and II
During the annual proceedings for FY 2005-06, Zone 7, Sunrise Hills Phase 1, was annexed into the Assessment District. In FY 2006-07, Sunrise Hills Phase 2 was annexed into existing Zone 7.

Landscaping and lighting improvements were accepted by the City in 2008. No new annexations are proposed for this zone for FY 2023-24, no annexations or changes are proposed for Zone 7.

During the previous year, no significant land use changes have occurred within Zone 7. Zone 7 is built out and as a result, for FY 2023-24, the total number of ESD units is expected to remain at

61.0. Zone 7 includes “back-on” landscape maintenance along a portion of Foothill Boulevard, maintenance of the open space and drainage easement (wetland) area and street lighting costs installed with Phase 1, hydraulic and drainage easement maintenance, public trail maintenance and additional streetlights installed with Phase 2 along with related overhead. See the Assessment Diagram (Map) in Part F of this report for a location of the landscape maintenance areas.

The total proposed Zone 7 budget for FY 2023-24 is $23,865.96. This is a decrease of about 6.1% from the FY 2022-23 budget. The proposed funding will be from FY 2023-24 assessment revenue, available Zone 7 reserves and a miscellaneous revenue allocation. See Table 2 in Part B for estimated dollar amounts.
156
11 For FY 2023-24, the proposed annual assessment to levy and collect for Zone 7 is proposed to increase to $240.36 per ESD. This is below the maximum allowable assessment for Zone 7. The ending reserves are anticipated to be 25%, meeting the target minimum level. In order to keep up with inflation, the maximum annual assessment per ESD is proposed to be adjusted up by the 2022 CPI of +4.9%. (See Table 1). Per both California Constitution, Article XIII D requirements, and the formation and annexation proceedings for this Assessment District, future annual assessments will be allowed to reach this adjusted maximum amount without having to send special ballots to the impacted property owners in Zone 7. 157
12 FY 2023-24 Engineer’s Report Format
This FY 2023-24 Engineer’s Report consists of six parts as follows:

PART A Plans & Specifications- This portion of the Engineer’s Report describes any plans and specifications that may be needed for the installation of the improvements.

If plans and specifications exist, they are filed with the City Clerk. Although separately bound, the plans and specifications are part of this Engineer’s Report and are included in it by reference.

PART B Budget Cost Estimates – This portion of the Engineer’s Report lists the total filed and approved budgets for Zones 1 through 7, an overall Budget Summary for the seven Zones, a detailed budget for each zone, and a Summary of Fund Balances.

PART C Assessment Roll – This part consists of a listing of FY 2023-24 assessments on each benefited parcel of land within the Assessment District. The FY 2023-24 assessment amount is the estimated cost each parcel will contribute towards the operation and maintenance of the improvements within each respective Zone of the Assessment District.

PART D Method of Apportionment of Assessment – This part consists of a statement of the method used by Engineer of Work to determine the amount proposed to be assessed against each parcel within the Assessment District.

PART E Property Owner’s List – This portion includes the names and addresses of the owners of real property within this Assessment District, as shown on the last equalized assessment roll for taxes. The Assessor Parcel Number (A.P.N.) for each parcel keys the list to the Assessment Roll shown in Part C.

PART F Assessment Diagrams – This part consists of Assessment Diagrams (maps) showing all of the parcels of real property within the boundaries of the seven zones of the Assessment District. The Assessor Parcel Number (A.P.N.) for each parcel keys the property to the Assessment Roll shown in Part C. The A.P.N.’s are shown in the Assessor’s Maps available at the County of Sonoma Assessor’s Office. 158
13 PART A

PLANS AND SPECIFICATIONS
The Assessment District will operate and maintain the landscape and related improvements in Zones 1, 2, 3, 4, 5, 6 and 7 asthey have all been completed and accepted by the City of Cloverdale.

Maintenance in each of these seven Zones may include repair, removal or replacement of any hardscape improvement, damaged irrigation facilities or diseased landscaping, weed and brush clearing, street lighting and other allowable maintenance items per Section 22531 of the Streets and Highways Code for the life of the Assessment District. 159
14 PART B

BUDGET COST ESTIMATE
The attached sheets include the budgets for FY 2023-24 for all those costs associated with the operation and maintenance in each of the seven zones within the Assessment District. The budgets have been separated by zone for clarity. The total budget summary for FY 2023-24 for the Cloverdale Landscaping and Lighting Assessment District is as follows:

As Filed
With City
As Preliminarily
Approved
As Finally Approved
at Public Hearing
Zone 1 $24,471.73 $24,471.73 $
Zone 2 $87,938.32 $87,938.32 $
Zone 3 $99,390.24 $99,390.24 $
Zone 4 $14,393.50 $14,393.50 $
Zone 5 $4,662.98 $4,662.98 $
Zone 6 $10,936.52 $10,936.52 $
Zone 7 $23,865.96 $23,865.96 $
Total $265,659.25 $265,659.25 $
Table 2. Budget Summary
Budget
Projected
Assessment
Revenue
Reserves Used
(Including
Misc. Revenue
Allocation)
General
Fund
Contribution
Proposed FY
Assessment
Per ESD
Number
of ESD's
Zone 1 $24,471.73 $17,01000 $7,461.73 $0.00 $252.00 67.5 Zone 2 $87,938.32 $51,957.32 $24,707.00 $11,274.00 $252.22 206.0 Zone 3 $99,390.24 $58,809.24 $40,581.00 $0.00 $311.16 189.0 Zone 4 $14,393.50 $8,919.24 $5,474.26 $0.00 $307.56 29.0 Zone 5 $4,662.98 $4,237.98 $425.00 $0.00 $114.54 37.0
Zone 6 $10,936.52 $10,520.72 $415.80 $0.00 $751.48 14.0 Zone 7 $23,865.96 $14,661.96 $9,204.00 $0.00 $240.36 61.0 Total $265,659.25 $166,116.46 $88,268.79 $11,274.00 -- -- 160
2022-23 Budget 2023-24 Budget
Labor and Administration
Employee Costs (Previously Labor and Admin.) $13,529.00 $16,743.00 Overhead/Administration Costs $239.00 $239.00
Subtotal Labor and Administration $13,768.00 $16,982.00 Services
Assessment Engineering Services $1,374.90 $1,637.30
Miscellaneous Contract Services $450.00 $550.00
Computer Maintenance $61.00 $61.00
Vehicle Repair $250.00 $350.00
General Repair & Maintenance $1,300.00 $300.00
Training/Travel $75.00 $75.00
Operating Supplies $1,500.00 $1,500.00
Subtotal Services $5,010.90 $4,473.30
Supplies
Small Tools & Equipment $61.00 $100.00
Fuel $400.00 $450.00
Utilities-Gas & Electric $0.00 $0.00
Utilities-Water $1,300.00 $1,300.00
Subtotal Supplies $1,761.00 $1,850.00
Subtotal Expenses $20,539.90 $23,305.30
Contingency $1,027.25 $1,166.43
TOTAL EXPENSES $21,567.15 $24,471.73
Contribution from Annual Reserves $8,600.00 $4,251.73
Contribution from Miscellaneous Revenue Allocation $2,452.00 $3,210.00 TOTAL COSTS $10,515.15 $17,010.00
TOTAL ASSESSMENT REVENUE $10,515.15 $17,010.00
Estimated Number of ESD Units in Zone 1 67.5 67.5
Proposed Assessment per ESD for Zone 1 $155.78 $252.00
2022-23 Zone 1 Maximum Annual Assessment per ESD $240.24 2022 Cost of Living Increase (CPI) 4.90%
2023-24 Zone 1 Maximum Annual Assessment per ESD $252.01

CITY OF CLOVERDALE

LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT
Fiscal Year 2023-24 Budget
Zone 1 - Jefferson Springs
Creek Landscaping
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161
2022-23 Budget 2023-24 Budget
Labor and Administration
Employee Costs (Previously Labor and Admin.) $40,967.00 $43,757.00 Overhead/Administration Costs $1,008.00 $1,008.00
Subtotal Labor and Administration $41,975.00 $44,765.00 Services
Assessment Engineering Services $5,802.80 $5,873.10
Miscellaneous Contract Services $15,800.00 $15,800.00
Computer Maintenance $180.00 $180.00
Vehicle Repair $375.00 $475.00
General Repair & Maintenance $7,930.00 $1,930.00
Training/Travel $225.00 $225.00
Operating Supplies $5,020.00 $5,020.00
Subtotal Services $35,332.80 $29,503.10
Supplies
Small Tools & Equipment $180.00 $280.00
Fuel $1,400.00 $1,400.00
Utilities-Gas & Electric $800.00 $800.00
Utilities-Water $7,000.00 $7,000.00
Subtotal Supplies $9,380.00 $9,480.00
Subtotal Expenses $86,687.80 $83,748.10
Contingency $4,334.20 $4,190.22
TOTAL EXPENSES $91,022.00 $87,938.32
Contribution from General Fund $10,594.00 $11,274.00
Contribution from Annual Reserves $19,898.00 $17,500.00 Contribution from Miscellaneous Revenue Allocation $6,558.00 $7,207.00 TOTAL COSTS $53,972.00 $51,957.32
TOTAL ASSESSMENT REVENUE $53,972.00 $51,957.32
Estimated Number of ESD Units in Zone 2 206.0 206.0
Proposed Assessment per ESD for Zone 2 $262.00 $252.22
2022-23 Zone 2 Maximum Annual Assessment per ESD $479.18 2022 Cost of Living Increase (CPI) 4.90%
2023-24 Zone 2 Maximum Annual Assessment per ESD $502.66 Street Landscaping and Park

CITY OF CLOVERDALE

LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT
Fiscal Year 2023-24 Budget
Zone 2 - Vintage Meadows
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2022-23 Budget 2023-24 Budget
Labor and Administration
Employee Costs (Previously Labor and Admin.) $53,125.00 $54,640.00 Overhead/Administration Costs $1,102.00 $1,102.00
Subtotal Labor and Administration $54,227.00 $55,742.00 Services
Assessment Engineering Services $6,341.80 $6,640.60
Miscellaneous Contract Services $2,500.00 $2,500.00
Computer Maintenance $270.00 $270.00
Vehicle Repair $525.00 $525.00
General Repair & Maintenance $3,600.00 $1,600.00
Training/Travel $337.00 $337.00
Operating Supplies $4,020.00 $4,020.00
Subtotal Services $17,593.80 $15,892.60
Supplies
Small Tools & Equipment $270.00 $370.00
Fuel $2,000.00 $2,000.00
Utilities-Gas & Electric $650.00 $650.00
Utilities-Water $20,000.00 $20,000.00
Subtotal Supplies $22,920.00 $23,020.00
Subtotal Expenses $94,740.80 $94,654.60
Contingency $4,739.62 $4,735.64
TOTAL EXPENSES $99,480.42 $99,390.24
Contribution from Annual Reserves $39,000.00 $31,107.00 Contribution from Miscellaneous Revenue Allocation $8,547.00 $9,474.00 TOTAL COSTS $51,933.42 $58,809.24
TOTAL ASSESSMENT REVENUE $51,933.42 $58,809.24
Estimated Number of ESD Units in Zone 3 189.0 189.0
Proposed Assessment per ESD for Zone 3 $274.78 $311.16
2022-23 Zone 3 Maximum Annual Assessment per ESD $820.51 2022 Cost of Living Increase (CPI) 4.90%
2023-24 Zone 3 Maximum Annual Assessment per ESD $860.71 Landscaping & Maintenance

CITY OF CLOVERDALE

LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT
Fiscal Year 2023-24 Budget
Zone 3 - The Cottages
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163
2022-23 Budget 2023-24 Budget
Labor and Administration
Employee Costs (Previously Labor and Admin.) $6,295.00 $7,611.00 Overhead/Administration Costs $161.00 $161.00
Subtotal Labor and Administration $6,456.00 $7,772.00
Services
Assessment Engineering Services $927.90 $1,000.10
Miscellaneous Contract Services $2,100.00 $1,100.00
Computer Maintenance $48.00 $48.00
Vehicle Repair $200.00 $200.00
General Repair & Maintenance $260.00 $260.00
Training/Travel $60.00 $60.00
Operating Supplies $500.00 $500.00
Subtotal Services $4,095.90 $3,168.10
Supplies
Small Tools & Equipment $50.00 $50.00
Fuel $200.00 $200.00
Utilities-Gas & Electric $160.00 $160.00
Utilities-Water $2,900.00 $2,900.00
Subtotal Supplies $3,310.00 $3,310.00
Subtotal Expenses $13,861.90 $14,250.10
Contingency $139.19 $143.40
TOTAL EXPENSES $14,001.09 $14,393.50
Contribution from Annual Reserves $3,543.43 $4,215.26
Contribution from Miscellaneous Revenue Allocation $1,046.00 $1,259.00 TOTAL COSTS $9,411.66 $8,919.24
TOTAL ASSESSMENT REVENUE $9,411.66 $8,919.24
Estimated Number of ESD Units in Zone 4 29.0 29.0
Proposed Assessment per ESD for Zone 4 $324.54 $307.56
2022-23 Zone 4 Maximum Annual Assessment per ESD $423.92 2022 Cost of Living Increase (CPI) 4.90%
2023-24 Zone 4 Maximum Annual Assessment per ESD $444.69

CITY OF CLOVERDALE

LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT
Fiscal Year 2023-24 Budget
Zone 4 - The Vineyards
Landscaping & Maintenance
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164
2022-23 Budget 2023-24 Budget
Labor and Administration
Employee Costs (Previously Labor and Admin.) $2,505.00 $2,296.00 Overhead/Administration Costs $56.00 $56.00
Subtotal Labor and Administration $2,561.00 $2,352.00
Services
Assessment Engineering Services $323.00 $323.70
Miscellaneous Contract Services $0.00 $0.00
Computer Maintenance $20.00 $20.00
Vehicle Repair $150.00 $150.00
General Repair & Maintenance $100.00 $100.00
Training/Travel $20.00 $20.00
Operating Supplies $181.00 $181.00
Subtotal Services $794.00 $794.70
Supplies
Small Tools & Equipment $20.00 $20.00
Fuel $300.00 $300.00
Utilities-Gas & Electric $150.00 $150.00
Utilities-Water $1,000.00 $1,000.00
Subtotal Supplies $1,470.00 $1,470.00
Subtotal Expenses $4,825.00 $4,616.70
Contingency $47.74 $46.28
TOTAL EXPENSES $4,872.74 $4,662.98
Contribution from Annual Reserves $0.00 $0.00
Contribution from Miscellaneous Revenue Allocation $432.00 $425.00 TOTAL COSTS $4,440.74 $4,237.98
TOTAL ASSESSMENT REVENUE $4,440.74 $4,237.98
Estimated Number of ESD Units in Zone 5 37.0 37.0
Proposed Assessment per ESD for Zone 5 $120.02 $114.54
2022-23 Zone 5 Maximum Annual Assessment per ESD $163.98 2022 Cost of Living Increase (CPI) 4.90%
2023-24 Zone 5 Maximum Annual Assessment per ESD $172.02 Zone 5 - Ioli Ranch
Landscaping & Maintenance

LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT
Fiscal Year 2023-24 Budget

CITY OF CLOVERDALE
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165
2022-23 Budget 2023-24 Budget
Labor and Administration
Employee Costs (Previously Labor and Admin.) $5,622.00 $5,134.00 Overhead/Administration Costs $141.00 $133.00
Subtotal Labor and Administration $5,763.00 $5,267.00
Services
Assessment Engineering Services $757.80 $759.80
Miscellaneous Contract Services $0.00 $0.00
Computer Maintenance $40.00 $40.00
Vehicle Repair $175.00 $175.00
General Repair & Maintenance $70.00 $70.00
Training/Travel $50.00 $50.00
Operating Supplies $365.00 $365.00
Subtotal Services $1,457.80 $1,459.80
Supplies
Small Tools & Equipment $40.00 $40.00
Fuel $340.00 $340.00
Utilities-Gas & Electric $130.00 $130.00
Utilities-Water $3,600.00 $3,600.00
Subtotal Supplies $4,110.00 $4,110.00
Subtotal Expenses $11,330.80 $10,836.80
Contingency $104.52 $99.72
TOTAL EXPENSES $11,435.32 $10,936.52
Contribution from General Fund $496.00 $0.00
Contribution from Annual Reserves $0.00 $0.00
Contribution from Miscellaneous Revenue Allocation $910.00 $415.80 TOTAL COSTS $10,029.32 $10,520.72
TOTAL ASSESSMENT REVENUE $10,029.32 $10,520.72
Estimated Number of ESD Units in Zone 6 14.0 14.0
Proposed Assessment per ESD for Zone 6 $716.38 $751.48
2022-23 Zone 6 Maximum Annual Assessment per ESD $716.38 2022 Cost of Living Increase (CPI) 4.90%
2023-24 Zone 6 Maximum Annual Assessment per ESD $751.48 Fiscal Year 2023-24 Budget
Zone 6 - Brookside Terrace
Landscaping & Maintenance

CITY OF CLOVERDALE

LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT
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166
2022-23 Budget 2023-24 Budget
Labor and Administration
Employee Costs (Previously Labor and Admin.) $11,891.00 $10,179.00 Overhead/Administration Costs $293.00 $293.00
Subtotal Labor and Administration $12,184.00 $10,472.00 Services
Assessment Engineering Services $1,685.00 $1,656.00
Miscellaneous Contract Services $2,500.00 $2,500.00
Computer Maintenance $80.00 $80.00
Vehicle Repair $250.00 $250.00
General Repair & Maintenance $300.00 $400.00
Training/Travel $100.00 $100.00
Operating Supplies $1,131.00 $1,131.00
Subtotal Services $6,046.00 $6,117.00
Supplies
Small Tools & Equipment $80.00 $180.00
Fuel $600.00 $600.00
Utilities-Gas & Electric $260.00 $260.00
Utilities-Water $6,000.00 $6,000.00
Subtotal Supplies $6,940.00 $7,040.00
Subtotal Expenses $25,170.00 $23,629.00
Contingency $251.77 $236.96
TOTAL EXPENSES $25,421.77 $23,865.96
Contribution from Annual Reserves $11,083.69 $7,430.00
Contribution from Miscellaneous Revenue Allocation $2,060.00 $1,774.00 TOTAL COSTS $12,278.08 $14,661.96
TOTAL ASSESSMENT REVENUE $12,278.08 $14,661.96
Estimated Number of ESD Units in Zone 7 61.0 61.0
Proposed Assessment per ESD for Zone 7 $201.28 $240.36
2022-23 Zone 7 Maximum Annual Assessment per ESD $515.30 2022 Cost of Living Increase (CPI) 4.90%
2023-24 Zone 7 Maximum Annual Assessment per ESD $540.50 Landscaping & Maintenance

CITY OF CLOVERDALE

LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT
Fiscal Year 2023-24 Budget
Zone 7 - Sunrise Hills
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167
FY 2023-24
Zone 1 - Jefferson Springs
Estimated Starting Reserve Fund Balance July 1 $7,536.39 Estimated Assessment Revenue $17,010.00
Estimated Miscellaneous Revenue Allocation $3,210.00
Estimated Expenses $24,471.73
Estimated Ending Reserve Fund Balance June 30 $3,284.66 As a percent of Annual Operating Expenses 13%
Zone 2 - Vintage Meadows
Estimated Starting Reserve Fund Balance July 1 $39,514.58 Estimated Revenue $51,957.32
General Fund Contribution $11,274.00
Estimated Miscellaneous Revenue Allocation $7,207.00
Estimated Expenses $87,938.32
Estimated Ending Reserve Fund Balance June 30 $22,014.58 As a percent of Annual Operating Expenses 25%
Zone 3 - The Cottages
Estimated Starting Reserve Fund Balance July 1 $56,413.62 Estimated Revenue $58,809.24
Estimated Miscellaneous Revenue Allocation $9,474.00
Estimated Expenses $99,390.24
Estimated Ending Reserve Fund Balance June 30 $25,306.62 As a percent of Annual Operating Expenses 25%
Zone 4 - The Vineyards
Estimated Starting Reserve Fund Balance July 1 $7,879.96 Estimated Revenue $8,919.24
Estimated Miscellaneous Revenue Allocation $1,259.00
Estimated Expenses $14,393.50
Estimated Ending Reserve Fund Balance June 30 $3,664.70 As a percent of Annual Operating Expenses 25%

CITY OF CLOVERDALE
Landscaping and Lighting Assessment District
Fiscal Year 2023-24 Budget
Summary of Fund Balances
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FY 2023-24

CITY OF CLOVERDALE
Landscaping and Lighting Assessment District
Fiscal Year 2023-24 Budget
Summary of Fund Balances
Zone 5 - Ioli Ranch
Estimated Starting Reserve Fund Balance July 1 $0.00
Estimated Revenue $4,237.98
Estimated Miscellaneous Revenue Allocation $425.00
Estimated General Fund Contribution $0.00
Estimated Annual Expenses $4,662.98
Estimated Ending Reserve Fund Balance June 30 $0.00
As a percent of Annual Operating Expenses 0%
Zone 6 - Brookside Terrace
Estimated Starting Reserve Fund Balance July 1 $57.00
Estimated Revenue $10,520.72
Estimated Miscellaneous Revenue Allocation $843.00
Estimated General Fund Contribution $0.00
Estimated Expenses $10,936.52
Estimated Ending Reserve Fund Balance June 30 $484.20
As a percent of Annual Operating Expenses 4%
Zone 7 - Sunrise Hills
Estimated Starting Reserve Fund Balance July 1 $13,506.31 Estimated Revenue $14,661.96
Estimated Miscellaneous Revenue Allocation $1,774.00
Estimated Expenses $23,865.96
Estimated Ending Reserve Fund Balance June 30 $6,076.31 As a percent of Annual Operating Expenses 25%
Note: Miscellaneous Revenue Allocation includes interest income plus ad valorem allocations.

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24 PART C
FY 2023-24 ASSESSMENT ROLL
The total proposed assessment revenues for FY 2023-24 for the Cloverdale Landscaping and Lighting Assessment District is $166,116.46 from the following sources:

Revenue Source
$17,010.00 From Zone 1
$51,957.32 From Zone 2
$58,809.24 From Zone 3
$8,919.24 From Zone 4
$4,237.98 From Zone 5
$10,520.72 From Zone 6
$14,661.96 From Zone 7
The individual annual assessment for each parcel within each of the seven zones of the Assessment District is listed in the following pages. The lines and dimensions of each parcel are shown on the Assessor’s Maps for the City of Cloverdale available at the County of Sonoma Assessor’s Office.
170
41 PART D

METHOD OF APPORTIONMENT OF ASSESSMENT
Special and General Benefits
Each parcel within each of the zones of the Assessment District receives a distinct special benefit from improvements and maintenance thereof as discussed below. Additionally, general benefits conferred to the community at large from improvements and maintenance thereof within each zone, if any, are identified.

Zone 1 - Zone 1 includes the maintenance of the landscaping and the pathway adjacent to the creek running through Jefferson Springs Subdivision, Phases 3 & 4. The parcels within this zone receive a direct special benefit from the pathway and creek. The special benefits to each parcel in Zone 1 provided by the landscaping and the maintenance thereof include enhanced desirability of properties through association with the improvements, improved aesthetic appeal of the neighborhood, and improved air quality from additional vegetation. The Zone 1 maintained landscaping is determined to confer no general benefits to the community at large. The special benefits to each parcel in Zone 1 provided by the pathway include the readily accessible opportunity for recreation and dog walking. Based upon City staff observations and discussions with residents, this pathway appears to be used predominantly by neighborhood residents and it is therefore assumed to confer no general benefits to the community at large.

Zone 2 - Zone 2 funds the annual costs associated with the operation and maintenance of Vintage Meadows Park, the back-on landscaping along portions of Foothill Boulevard and S. Franklin Street within the subdivision, the traffic island within Healdsburg Avenue and the area at the intersection of Foothill Boulevard and Port Circle, south of Zinfandel Court. The special benefits to each parcel in Zone 2 provided by the landscaping and the maintenance thereof include enhanced desirability of properties through association with the improvements, improved aesthetic appeal of the neighborhood, and improved air quality from additional vegetation. The Zone 2 maintained landscaping, excluding Vintage Meadows Park, is determined to confer no general benefits to the community at large.

Vintage Meadows Park General Benefit Analysis (within Zone 2) Vintage Meadows Park was built as a Neighborhood Park within the Vintage Meadows residential development and was intended to serve the residents of that neighborhood. Consequently, it has been the assumption since the park was completed in 2007 that it is used predominantly by the residents of that neighborhood (Zone 2). However, as an open public park, it is reasonable to assume that it is used, at least occasionally, by members of the community that reside outside of Zone 2. That usage would represent a general benefit to the community at large.

An analysis was conducted in 2018 to apportion the use of the park between residents of Zone 2 and the community at large. Based upon staff observations and a review of historical aerial photographs of the park, there are rarely any vehicles parked adjacent to the park. It is therefore assumed that the park is accessed mainly by pedestrians. This analysis looked at the total number 171
42 of residences within a reasonable walking distance of the park. An individual’s willingness to walk a certain distance depends of upon a variety of factors including purpose, age, health, safety and climate. For this analysis walking distance was assumed to be ¼ mile. The total number of residences within walking distance, excluding those that are closer to City Park, was determined to be 267. Of that total, 206 are within the Vintage Meadows development (Zone 2). Therefore, the percentage of residences within walking distance but not within Zone 2 is calculated to be 23%. Although household populations are not uniform in their composition and likelihood of using the park, this figure is believed to represent a reasonable estimate of the General Benefit that Vintage Meadows Park confers on the community outside of Zone 2. The special benefits to each parcel in Zone 2 provided by Vintage Meadows Park include the readily accessible opportunity for recreation and enhanced desirability of properties through association with and proximity to the park.

The total estimated cost of maintaining Vintage Meadows Park, including the restrooms for FY 2023-24 is budgeted to be $49,017.55. The total funding contribution from the City’s General Fund will be $11,274.00. This represents 23% of the total budgeted park maintenance cost. This percentage of the total park operation and maintenance cost paid for by the City’s General Fund is equal to the estimated percentage of general benefit that the park confers to the community at large.

Zone 3 - The related Assessment District improvements in Zone 3 include the linear park along Muscat Creek, “back-on” landscape maintenance along a portion of Foothill Boulevard within Zone 3, maintenance of the preserved wetlands area at the corner of Ranch House Drive and Elbridge Drive, weed abatement of the area just west of Ranch House Drive and Elbridge Avenue and other improvements within Zone 3. The special benefits to each parcel in Zone 3 provided by the landscaping and the maintenance thereof, the preserved wetlands and the weed abatement include enhanced desirability of properties through association with the improvements, improved aesthetic appeal of the neighborhood, and improved air quality from additional vegetation. The weed abatement also provides the special benefit of reduced fire risk.

The Zone 3 maintained landscaping, preserved wetlands and weed abatement are determined to confer no general benefits to the community at large. The special benefits to each parcel in Zone 3 provided by the linear park include the readily accessible opportunity for recreation and dog walking. Based upon City staff observations and discussions with residents, this linear park appears to be used primarily by neighborhood residents and is therefore assumed to confer no general benefits to the community at large.

Zone 4 - The related improvements in Zone 4 include “back-on” landscaping along Foothill Boulevard and Mount Diablo Way and maintenance of a stormwater detention basin area within Zone 4. The special benefits to each parcel in Zone 4 provided by the landscaping and the maintenance thereof include enhanced desirability of properties through association with the improvements, improved aesthetic appeal of the neighborhood, and improved air quality from additional vegetation. The Zone 4 maintained landscaping is determined to confer no general benefits to the community at large. An additional special benefit of enhanced flood protection is provided to each parcel in Zone 4 by the detention basin. The Zone 4 maintained detention basin is determined to confer no general benefits to the community at large. 172
43 Zone 5 - The related improvements in Zone 5 include “back on” landscaping along Cloverdale Boulevard. The special benefits to each parcel in Zone 5 provided by the landscaping and the maintenance thereof include enhanced desirability of properties through association with the improvements, improved aesthetic appeal of the neighborhood, and improved air quality from additional vegetation. The Zone 5 maintained landscaping is determined to confer no general benefits to the community at large.

Zone 6 - The related improvements in Zone 6 include the “back-on” landscape maintenance along a portion of Cloverdale Boulevard and West Brookside Drive and a small park on West Brookside Drive. The special benefits to each parcel in Zone 6 provided by the landscaping and the maintenance thereof include enhanced desirability of properties through association with the improvements, improved aesthetic appeal of the neighborhood, and improved air quality from additional vegetation. The Zone 6 maintained landscaping is determined to confer no general benefits to the community at large. The special benefits to each parcel in Zone 6 provided by the small park include the readily accessible opportunity for recreation. This park does not have any signage indicating that it is a public park and it could easily be assumed to be a private amenity.

Based upon this fact and City staff observations, this park is assumed be used exclusively by neighborhood residents and is therefore determined to confer no general benefits to the community at large.

Zone 7 - The improvements in Zone 7 include “back-on” landscape maintenance along a portion of Foothill Boulevard, maintenance of the open space and drainage easement (wetland) area and street lighting costs. The special benefits to each parcel in Zone 7 provided by the landscaping and the maintenance thereof and the wetlands include enhanced desirability of properties through association with the improvements, improved aesthetic appeal of the neighborhood, and improved air quality from additional vegetation. The Zone 7 maintained landscaping and wetlands are determined to confer no general benefits to the community at large. In addition, the open space includes a paved path that provides the special benefits to each parcel in Zone 7 of readily accessible opportunities for recreation and dog walking. Based upon City staff observations and discussions with residents, this path appears to be used primarily by neighborhood residents and is therefore determined to confer no general benefits to the community at large. The special benefits to each parcel in Zone 7 provided by the operation and maintenance the streetlighting is enhanced pedestrian and vehicle safety. The Zone 7 operated and maintained streetlights are determined to confer no general benefits to the community at large.

Method of Apportionment
The following is a brief description of the manner the annual assessment has been apportioned to each parcel in Zones 1 – 7 within the Assessment District. Only the proportionate special benefit costs of operation and maintenance of improvements within each Zone are apportioned to the assessments.

The method of apportionment (spread) equates all parcels in Zones 1 – 7 within the boundaries of the Assessment District to an Equivalent Single-Family Dwelling (ESD) unit use, or portion 173
44 thereof. As shown in Table 3, basic use units reflect the relative benefit accruing to parcels of land within the Cloverdale Landscaping and Lighting Assessment District.

Table 3. Use Units by Parcel Type
Parcel Type Use Units
Vacant parcel in undeveloped area 1/10 unit
Vacant parcel in developed area 1/2 unit
Single dwelling parcel 1 unit
Multiple dwelling unit parcel 1 unit per dwelling
Commercial or Industrial parcel 1 unit per business
Commercial or Industrial parcel with dwelling
unit
1 unit per business + 1 unit per dwelling unit
Once the total number of ESD units is determined for each of the Zones, the total number of ESD units within each Zone shall be divided into each respective Zone’s operation and maintenance expenses for the upcoming fiscal year (see Part B). This will result in the proposed annual assessment per ESD for the upcoming fiscal year. The annual assessment per ESD shall be multiplied by the total use units established for each parcel, or portion thereof, to determine the proposed total annual assessment for each parcel within each zone. Annual assessments are apportioned in this manner due to the relative benefit of the improvements to each of the parcels within each separate Zone. Since the improvements are easily accessible to all the parcels within each Zone, the level of benefit is equally spread to each parcel.

Although Section 22663 of the Streets and Highways Code typically requires that public property not be assessed, Article XIII D, Section 4(a) of the California Constitution now requires that public agencies shall not be exempt from assessment. However, the creek area, wetlands and public rights-of-way and easements within various Zones preclude construction of structures for other uses that conflict with the allowable zoning of these areas. Therefore, these publicly owned areas without a dwelling used exclusively for greenbelt, or open space, or upon the common area of any planned unit development receive no special benefit and do not receive an annual assessment.
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45 PART E
FY 2023-24 PROPERTY OWNERS LIST
The names and addresses of each of the property owners as shown on the County of Sonoma Assessor's Tax Assessment Roll have been keyed to the special assessment number (Assessor Parcel Number) as shown in Part C – Assessment Roll of this Engineer’s Report. 175
46 PART F
FY 2023-24 ASSESSMENT DIAGRAMS
Attached are the Assessment Diagrams (Maps) for the seven Zones within the Assessment District. The first Assessment Diagram is an overview map showing the locations of all seven Zones of the Assessment District. Please note the lines and dimensions of each parcel, as well as the distinctive Assessor’s Parcel Number, are shown on the Assessor's Maps for the City of Cloverdale available at the County of Sonoma Assessor's Office. The attached pages also provide the reference to the appropriate Assessor Books at the County of Sonoma Assessor’s Office for the respective subdivisions in each of the seven Zones. 176
47 Zone 1 – Jefferson Springs:

All the land lying within the Jefferson Springs Phase 3 Subdivision filed in the recorder’s office of the County of Sonoma in book 565 of Maps, Pages 36-41.

All the land lying within the Jefferson Springs Phase 4 Subdivision filed in the recorder’s office of the County of Sonoma in book 583 of Maps, Pages 42-48.

Zone 2 – Vintage Meadows:

All the land lying within the Vintage Meadows Subdivision, filed in the recorder’s office of the County of Sonoma in book 599 of Maps, Pages 11-17.

All the land lying within the Vintage Meadows II Subdivision, filed in the recorder’s office of the County of Sonoma in book 656 of Maps, Pages 48-54.

All the land lying within the Vintage Meadows III Subdivision, filed in the recorder’s office of the County of Sonoma in book 636 of Maps, Pages 15-24.

Zone 3 – The Cottages:

All the land lying within The Cottages of Cloverdale Phase 1 Subdivision filed in the recorder’s office of the County of Sonoma in book 614 of Maps, Pages 43-50.

All the land lying within The Cottages of Cloverdale Phase 2 Subdivision filed in the recorder’s office of the County of Sonoma in book 633 of Maps, Pages 12-18.

All the land lying within The Cottages of Cloverdale Phase 3 Subdivision filed in the recorder’s office of the County of Sonoma in book 640 of Maps, Pages 24-30.

All the land lying within The Cottages of Cloverdale Phase 4 Subdivision filed in the recorder’s office of the County of Sonoma in book 655 of Maps, Pages 1-5.

Zone 4 – The Vineyards at Cloverdale:

All the land lying within Vineyards at Cloverdale Subdivision filed in the recorder’s office of the County of Sonoma in Book 660 of Maps, Pages 18-21.

Zone 5 – Ioli Ranch:

All the land lying within the Ioli Ranch Subdivision filed in the recorder’s office of the County of Sonoma in Book 645 of Maps, Pages 30-37.
177
48 Zone 6 – Brookside Terrace:

All the land lying within the Brookside Terrace Subdivision filed in the recorder’s office of the County of Sonoma in Book 658 of Maps, Pages 11-14.

Zone 7 – Sunrise Hills:

All the land lying within the Sunrise Hills Subdivision filed in the recorder’s office of the County of Sonoma in Book 663 of Maps, Pages 48-52.

All the land lying within the Sunrise Hills 2 Subdivision filed in the recorder’s office of the County of Sonoma in Book 701 of Maps, Pages 01-04.

F:\Projects\Cloverdale\LLAD\2023cllad 03-4984\23-C-Engr's Report - FFA.docx 178

JEFFERSON

SPRINGS
ZONE 1

VINTAGE

MEADOWS
ZONE 2

THE COTTAGES
ZONE 3

THE VINEYARDS AT

CLOVERDALE
ZONE 4

IOLI RANCH
ZONE 5

BROOKSIDE

TERRACE
ZONE 6

SUNRISE HILLS
ZONE 7 CLOVERDALE BLVD JEFFERSON STREET

SCHOOL ST

FIRST ST

ASTI RD

CITRUS FAIR
DR

CHERRY CRK RD
CLARK
AVE

CLOVERDALE BLVD
HIGHWAY 101

RAILROAD

FOOTHILL BLVD

FOOTHILL BLVD

SANDHOLM
COASTLAND | DCCM
1400 Neotomas Avenue
Santa Rosa, CA 95405707.571.8005 | coastlandcivil.com
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COASTLAND | DCCM
1400 Neotomas Avenue
Santa Rosa, CA 95405707.571.8005 | coastlandcivil.com
180
COASTLAND | DCCM
1400 Neotomas Avenue
Santa Rosa, CA 95405
707.571.8005 | coastlandcivil.com
181
COASTLAND | DCCM
1400 Neotomas Avenue
Santa Rosa, CA 95405
707.571.8005 | coastlandcivil.com
182
COASTLAND | DCCM
1400 Neotomas Avenue
Santa Rosa, CA 95405707.571.8005 | coastlandcivil.com
183
COASTLAND | DCCM
1400 Neotomas Avenue
Santa Rosa, CA 95405707.571.8005 | coastlandcivil.com
184
COASTLAND | DCCM
1400 Neotomas Avenue
Santa Rosa, CA 95405707.571.8005 | coastlandcivil.com
185
COASTLAND | DCCM
1400 Neotomas Avenue
Santa Rosa, CA 95405
707.571.8005 | coastlandcivil.com
186
City Council/Successor Agency
Agenda Item Summary Agenda Item:

Meeting Date:

H.2
June 14, 2023
Agenda Section:

Public Hearing
Staff Contact:

Susie Holmes, Finance Director
Agenda Item Title:

Consideration and possible adoption of: (1) Resolution Establishing and Updating the Schedule of Fees and Charges for City Services and Repealing Previously Adopted and Conflicting Fees and Charges for Such Services.
________________________________________________________________________________________ Recommended Council Action(s):

Adopt the Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale Establishing and Updating the Schedule of Fees and Charges for City Services and repealing the previously adopted and conflicting fees and charges for such services.”
________________________________________________________________________________________ Background:

The City of Cloverdale has maintained a policy of recovering the cost of providing miscellaneous City services and regulatory activities so that the costs are borne by the direct beneficiaries of the services and regulatory activities, rather than by the City's General Fund. The City Council last updated the City's Fee Schedule by adoption of Resolution No. 063-2022 on June 22, 2022. The Master Fee Schedule is updated annually to ensure that fees are adjusted to reflect the current cost of delivery of services. ________________________________________________________________________________________ Summary:

City staff completed a comprehensive calculation of the applicable minimum fee, the minimum staff time required for each task staff was multiplied by the current billing rate of the position processing the request.

With the implementation of OpenGov for budgeting and workforce development, staff is able to closely track the cost of providing services in the Master Fee Schedule.

The Master Fee Schedule and resolutions updating the fees are attached. The proposed fees represent the minimum fee to be charged for each service. Under the proposed fee schedule, if an application results in more than the estimated minimum processing time, City service costs over and above the minimum amounts specified in the rate schedule are recoverable on a time and materials basis. All changes to the schedule are identified with by the percentage change.

Notice of the Council's consideration of the new fees and fee increases has been provided in compliance with applicable law. As also required by the Mitigation Fee Act, the City's information and cost data supporting the fee increases have been made available to the public at the City Clerk's office ten days in advance of this meeting.
________________________________________________________________________________________ Options:

1. Reject Resolution and continue to charge established fees;

2. Revise the Resolution(s) as presented and adopt the revised resolution(s); or 187
City Council/Successor Agency Agenda Item Summary
Meeting Date: June 14, 2023