Minutes — Cloverdale City Council, December 11, 2024 (part 1 of 2)

City Council Meeting Minutes – December 11, 2024 - Page 1 of 6 124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net

MINUTES - FINAL

REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE COMMUNITY

DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS
WEDNESDAY, DECEMBER 11, 2024
6:00 PM

CLOVERDALE PERFORMING ART CENTER
209 N. CLOVERDALE BOULEVARD, CLOVERDALE, CA 95425

COUNCILMEMBER WOLTER MAY PARTICIPATE VIRTUALLY FROM
ATLEE SQUARE, 200 MIDDLETOWN BLVD, UNIT 2017
LANGHORNE, PA 19047 (INQUIRE AT FRONT DESK)
A. OPENING PUBLIC SESSION
A.1 Call to Order
Mayor Lands called the meeting to order at 6 p.m.

A.2 Pledge of Allegiance
Mayor Lands led the Pledge of Allegiance.

A.3 Roll Call

Present: Mayor Lands, Vice Mayor Wheeler, Councilmembers: Morgenstern, Wolter

Absent: Councilmember Bagby
A.4 Conflict of Interest Declaration
None.

A.5 Agenda Review (Changes and/or Deletions)
City Manager Kelley addressed item E.11
B. PUBLIC COMMENTS
B.1 Verbal Comments
Neena Hanchett provided accolades to outgoing City Manager Kelley and Councilmember Bagby, and Councilmember Elect Laskey.

Daniel Frankston provided accolades for outgoing Staff and Councilmembers, and provided suggestions for Cloverdale’s Budget.

B.2 Written Comments
• Robotaxi Trial - Mahoney
• Muwekma Ohlone Federal Recognition - D'Souza
City Council Meeting Minutes – December 11, 2024 - Page 2 of 6 C. STUDENT LIAISON REPORT
Student Liaison Gallego reported.

D. PRESENTATIONS
None.

E. CONSENT CALENDAR
Mayor Lands pulled item E.11 to be seen prior to the Consent Calendar.

E.11 Ordinance Increasing Council Member Compensation
Alex introduced the item.

A motion was made by Vice Mayor Wheeler, seconded by Councilmember Morgenstern, to waive second reading of the text and adopt:

ORDINANCE NO. 757-2024 ENTITLED: ORDINANCE AMENDING CLOVERDALE MUNICIPAL CODE SECTION 2.04.010 “COMPENSATION FOR COUNCIL MEMBERS”
The motion carried by the following vote:

Yes (3) Vice Mayor Wheeler, Councilmembers: Morgenstern, Wolter No (1) Mayor Lands
Abstain (0) None.

Absent (1): Councilmember Bagby
Mayor Lands returned to the Consent Calendar, Items E.1 – E.10 A motion was made by Councilmember Wheeler, seconded by Councilmember Morgenstern, to waive reading of the text and adopt the Consent Calendar.

The motion carried by the following vote:

Yes: (4) Mayor Lands, Vice Mayor Wheeler, Councilmembers: Morgenstern, Wolter No: (0) None
Abstain: (0) None

Absent: (1) Councilmember Bagby
E.1 Minutes Approval - November 13, 2024
Action: Approved as submitted.

E.2 Certification of the General Municipal Election Held on November 5, 2024 Action: Resolution Adopted
RESOLUTION NO. 066-2024 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CLOVERDALE ADOPTING THE OFFICIAL CANVASS OF THE VOTES CAST AT THE GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 5, 2024, FOR THE ELECTION OF TWO MEMBERS OF THE CITY COUNCIL, AND THE VACANT CITY TREASURER; AND FOR BALLOT MEASURE CC, TO MODIFY THE CITY’S URBAN GROWTH BOUNDARY, AND FOR BALLOT MEASURE DD, TO ENACT A ¾ CENT GENERAL TRANSACTIONS AND USE TAX (SALES TAX); DECLARING THE

RESULTS OF SAID ELECTION AND SUCH OTHER MATTERS AS PROVIDED BY LAW City Council Meeting Minutes – December 11, 2024 - Page 3 of 6 E.3 A Resolution of the City Council of the City of Cloverdale Approving a Compensation Plan/Schedule of Benefits for Senior Staff At-Will Employees and Termination of Individual At-Will Employment Agreements, Implementing Cost of Living Adjustments for Senior Staff At-Will Employees and City Manager; and Other Minor Amendments Action: Resolution Adopted
RESOLUTION NO. 067-2024 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CLOVERDALE APPROVING A COMPENSATION PLAN/SCHEDULE OF BENEFITS FOR SENIOR

STAFF AT-WILL EMPLOYEES AND TERMINATION OF INDIVIDUAL AT-WILL EMPLOYMENT AGREEMENTS, IMPLEMENTING COST OF LIVING ADJUSTMENTS FOR SENIOR STAFF ATWILL EMPLOYEES AND CITY MANAGER; AND OTHER MINOR AMENDMENTS E.4 Budget Amendment for the Fiscal Year 2024-25 Cost of Living Adjustments Action: Resolution Adopted
RESOLUTION NO. 068-2024 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE APPROVING A BUDGET AMENDMENT TO THE FY 2024-25 BUDGET IN THE AMOUNT OF $165,076 FOR SALARY AND EMPLOYEE BENEFITS EXPENSES ASSOCIATED WITH

THE APPROVAL OF MEMORANDUM OF UNDERSTANDINGS WITH THE CLOVERDALE POLICE

OFFICERS ASSOCIATION (CPOA), CLOVERDALE DISPATCH ASSOCIATION (CDA), CLOVERDALE CLASSIFIED EMPLOYEES’ ASSOCIATION (CCSEA), A COMPENSATION PLAN WITH THE

UNAFFILIATED EMPLOYEES, AND SENIOR STAFF COMPENSATION PLAN E.5 Resolution Approving the City of Cloverdale’s Salary Schedule effective July 1, 2024 Action: Resolution Adopted
RESOLUTION NO. 069-2024 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE ADOPTING THE CITY OF CLOVERDALE’S CURRENT SALARY SCHEDULE EFFECTIVE JULY 1, 2024
E.6 Recognized Obligation Payment Schedule 25-26 for the Period July 1, 2025, to June 30, 2026, and Administrative Budget for Fiscal Year 2025-26 Action: Resolution Adopted
RESOLUTION NO. SA001-2024 ENTITLED: RESOLUTION OF THE CLOVERDALE CITY COUNCIL ADOPTING THE RECOGNIZED OBLIGATION PAYMENT SCHEDULE 25-26 FOR THE PERIOD JULY 1, 2025, TO JUNE 30, 2026, AND THE SUCCESSOR AGENCY’S ADMINISTRATIVE BUDGET FOR FISCAL YEAR 2025-26
E.7 Professional Services Agreement with West Yost for City Engineering and Grant Management Services for Cloverdale
Action: Resolution Adopted
RESOLUTION NO. 070-2024 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CLOVERDALE APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH WEST YOST TO City Council Meeting Minutes – December 11, 2024 - Page 4 of 6

PROVIDE PROFESSIONAL CITY ENGINEERING SERVICES, AND AUTHORIZING THE CITY

MANAGER TO EXECUTE THE AGREEMENT
E.8 Professional Services Agreement with First Carbon Solutions for the Preparation of an Initial Study / Mitigation Declaration (IS/MND) for the Soda Springs Open Space Action: Resolution Adopted
RESOLUTION NO. 071-2024 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CLOVERDALE APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH FIRST CARBON

SOLUTIONS (FCS) TO PROVIDE CEQA SERVICES FOR THE SODA SPRINGS RANCH AND

AUTHORIZING THE CITY MANAGER TO EXECUTE SAID AGREEMENT
E.9 Consider C&S Companies proposal to provide engineering services at the City of Cloverdale Municipal Airport and authorizing the Public Works Director to draft a Professional services agreement with C&S for engineering services for a period of 5 years Action: Resolution Adopted
RESOLUTION NO. 072-2024 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CLOVERDALE ADOPTING C&S COMPANIES PROPOSAL TO PROVIDE ENGINEERING SERVICES AT

THE CITY OF CLOVERDALE MUNICIPAL AIRPORT AND AUTHORIZING THE PUBLIC WORKS

DIRECTOR TO DRAFT A PROFESSIONAL SERVICES AGREEMENT WITH C&S FOR ENGINEERING SERVICES FOR A PERIOD OF 5 YEARS
E.10 Implementation of the new .75% sales tax approved by Measure DD on the November 2024 General Election
Action: Resolution Adopted
RESOLUTION NO. 073-2024 ENTITELED:RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CLOVERDALE AUTHORIZING CITY MANAGER TO EXECUTE AGREEMENTS WITH THE

CALIFORNIA DEPARTMENT OF TAX AND FEE ADMINISTRATION FOR IMPLEMENTATION OF A

LOCAL TRANSACTIONS AND USE TAX
and
Action: Resolution Adopted
RESOLUTION NO. 074-2024 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CLOVERDALE AUTHORIZING EXAMINATION OF SALES OR TRANSACTIONS AND USE TAX

RECORDS
F. PROCLAMATIONS / SERVICE RECOGNITIONS
F.1 Service Recognition - City Manager Kelley
Vice Mayor Wheeler read the Proclamation.

Council and Staff provided accolades and appreciative remarks.

Public Comments:

Jane Elias provided appreciative comments.

City Council Meeting Minutes – December 11, 2024 - Page 5 of 6 F.2 Service Recognition - Councilmember Bagby
Mayor Lands read the Proclamation.

Council provided accolades and appreciative remarks.

Public Comments:

Reece Foxen provided appreciative comments.

Jane Elias provided appreciative comments
H. PUBLIC HEARINGS
None.

I. RECESS
Mayor Lands recessed the meeting at 6:47 p.m. and reconvened at 6:54 p.m.

I. NEW BUSINESS
I.1 Council Reorganization - Councilmember Elects Oath of Office and Introductions City Clerk Maloney swore Todd Lands and Mark Laskey into office.

I.2 Council Reorganization - Annual Selection of Mayor
The Council unanimously nominated Councilmember Lands who accepted the nomination.

A motion was made by Councilmember Morgenstern, seconded by Councilmember Wheeler, to appoint Councilmember Lands to the position of Mayor for a one-year term ending December 2025.

The motion carried by the following vote:

Yes: (5) Councilmembers: Lands, Laskey, Morgenstern, Wheeler, Wolter No: (0) None
Abstain: (0) None

Absent: (0) None
I.3 Council Reorganization - Annual Selection of Vice Mayor The Council unanimously nominated Councilmember Wheeler who accepted the nomination.

A motion was made by Councilmember Laskey, seconded by Councilmember Morgenstern, to appoint Councilmember Wheeler to the position of Vice Mayor for a one-year term ending December 2025.

The motion carried by the following vote:

Yes: (5) Councilmembers: Lands, Laskey, Morgenstern, Wheeler, Wolter No: (0) None
Abstain: (0) None

Absent: (0) None
I.4 Review and discussion of City Council 2025 Subcommittee consolidation, and Regional Board/Committee Appointments
City Clerk Maloney and Assistant City Manager Thompson presented.

City Council Meeting Minutes – December 11, 2024 - Page 6 of 6 Council reviewed Staff’s Council Subcommittee consolidation suggestion and provided direction to have staff make a recommendation at the January 8, 2025 City Council meeting.

J. SUBCOMMITTEE REPORTS
None.

K. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION
None.

L. CITY MANAGER/CITY ATTORNEY REPORTS
None.

M. COUNCILMEMBER REPORTS

M.1 Verbal Reports
Mayor Lands reported.

M.2 Written Reports
Councilmember Bagby provided.

N. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS
None.

O. ADJOURNMENT
Mayor Lands adjourned the meeting at 7:32 p.m. to the next regular meeting of the Cloverdale City Council scheduled for January 8, 2025 (Dec 25, 2024 Cancelled).

APPROVED ON: JANUARY 8, 2025
____________________
Mike Maloney, City Clerk
124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net
The Cloverdale City Council welcomes public interest, attendance, and in-person participation at meetings.

Open session meetings are held in-person at the Cloverdale Performing Art Center. You may also view the live streams online at www.zoom.us/join, by telephone: 1.669.900.6833, both using Meeting ID: 823 1668 4527, directly at https://us02web.zoom.us/j/82316684527 or on YouTube at cloverdale.net/youtube A. OPENING PUBLIC SESSION
A.1 Call to Order
A.2 Pledge of Allegiance
A.3 Roll Call
A.4 Conflict of Interest Declaration
A.5 Agenda Review (Changes and/or Deletions)
B. PUBLIC COMMENTS
B.1 Verbal Comments
Any person wishing to speak in person on an item not listed on the agenda may do so at this time. Pursuant to the Brown Act, the City Council is not allowed to consider issues or take action on any item not listed on the agenda. Three minutes are allotted to each speaker.

AGENDA

REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE COMMUNITY

DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS
WEDNESDAY, DECEMBER 11, 2024
6:00 PM

CLOVERDALE PERFORMING ART CENTER
209 N. CLOVERDALE BOULEVARD, CLOVERDALE, CA 95425

COUNCILMEMBER WOLTER MAY PARTICIPATE VIRTUALLY FROM
ATLEE SQUARE, 200 MIDDLETOWN BLVD, UNIT 2017
LANGHORNE, PA 19047 (INQUIRE AT FRONT DESK)
1 B.2 Written Comments
Public written communications sent to Council on items not listed on the agenda may be discussed at this time. Written communications to be discussed will be listed below, if any.

C. STUDENT LIAISON REPORT
D. PRESENTATIONS
None.

E. CONSENT CALENDAR
All items under the Consent Calendar will be considered together by one ac9on of the City Council unless any Councilmember or member of the public requests that an item be removed and considered separately.

E.1 Minutes Approval - November 13, 2024
Recommended Action(s):

Approve the November 13, 2024 Draft Minutes
E.2 Certification of the General Municipal Election Held on November 5, 2024 Recommended Action(s):

Adopt a Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale Adopting the Official Canvass of the Votes Cast at the General Municipal Election Held on November 5, 2024, for the Election of Two Members of the City Council, and the Vacant City Treasurer; and for Ballot Measure CC, to Modify the City’s Urban Growth Boundary, and for Ballot Measure DD, to Enact a ¾ Cent General Transactions and Use Tax (Sales Tax); Declaring the Results of Said Election and Such Other Matters as Provided by Law.”
E.3 A Resolution of the City Council of the City of Cloverdale Approving a Compensation Plan/Schedule of Benefits for Senior Staff At-Will Employees and Termination of Individual At-Will Employment Agreements, Implementing Cost of Living Adjustments for Senior Staff At-Will Employees and City Manager; and Other Minor Amendments
Recommended Action(s):

Adopt a Resolution Entitled “Resolution of the City Council of the City of Cloverdale Approving a Compensation Plan/Schedule of Benefits for Senior Staff At-Will Employees and Termination of Individual At-Will Employment Agreements, Implementing Cost of Living Adjustments for Senior Staff At-Will Employees and City Manager; and Other Minor Amendments” E.4 Budget Amendment for the Fiscal Year 2024-25 Cost of Living Adjustments Recommended Action(s):

Robotaxi Trial - Mahoney
Muwekma Ohlone Federal Recognition - D'Souza
Minutes - November 13, 2024 (Draft)
Agenda Report
Attachment 1 - Resolution
Attachment 2 - Exhibit A - Election Resolutions
Agenda Report
Attachment 1 - Resolution
Attachment 2 - Exhibit A - Compensation Plan
2 Adopt a Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale approving a budget amendment to the FY 2024-25 budget in the amount of $165,076 for salary and employee benefits expenses associated with the approval of Memorandum of Understandings with the Cloverdale Police Officers Association (CPOA), Cloverdale Dispatch Association (CDA), Cloverdale Classified Employees’ Association (CCSEA), a Compensation Plan with the Unaffiliated Employees, and Senior Staff Compensation Plan.”
E.5 Resolution Approving the City of Cloverdale’s Salary Schedule effective July 1, 2024 Recommended Action(s):

Adopt a Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale adopting the City of Cloverdale’s current salary schedule effective July 1, 2024.” E.6 Recognized Obligation Payment Schedule 25-26 for the Period July 1, 2025, to June 30, 2026, and Administrative Budget for Fiscal Year 2025-26
Recommended Action(s):

Adopt A Resolution Entitled, “A Resolution of the Cloverdale City Council adopting the Recognized Obligation Payment Schedule 25-26 for the Period July 1, 2025, to June 30, 2026, and the Successor Agency’s Administrative Budget for Fiscal Year 2025-26.” E.7 Professional Services Agreement with West Yost for City Engineering and Grant Management Services for Cloverdale
Recommended Action(s):

Adopt a Resolution Entitled, “A Resolution Of The City Council Of The City Of Cloverdale Approving a Professional Services Agreement With West Yost to Provide Professional City Engineering Services, and Authorizing The City Manager to Execute the Agreement.” E.8 Professional Services Agreement with First Carbon Solutions for the Preparation of an Initial Study / Mitigation Declaration (IS/MND) for the Soda Springs Open Space Recommended Action(s):

Adopt a Resolution Entitled, " Resolution of the City Council of the City of Cloverdale Approving a Professional Services Agreement with First Carbon Solutions (FCS) to provide CEQA Services for the Soda Springs Ranch and Authorizing the City Manager to Execute said Agreement." Agenda Report
Attachment 1 - Resolution
Attachment 2 - Budget Amendment Form
Agenda Report
Attachment 1 - Resolution
Attachment 2 - Exhibit A - Salary Schedule
Agenda Report
Attachment 1 - Resolution SA001-2024
Attachment 2 - Exhibit A -ROPS
Attachment 3 - Exhibit B- Administrative Budget
Agenda Report
Attachment 1 - Resolution
Attachment 2 - Exhibit A - Scope
Agenda Report
3 E.9 Consider C&S Companies proposal to provide engineering services at the City of Cloverdale Municipal Airport and authorizing the Public Works Director to draft a Professional services agreement with C&S for engineering services for a period of 5 years
Recommended Action(s):

Adopt a Resolution Entitled: A Resolution of the City Council of the City of Cloverdale Adopting C&S Companies proposal to provide engineering services at the City of Cloverdale Municipal Airport and authorizing the Public Works Director to draft a Professional Services Agreement with C&S for engineering services for a period of 5 years.

E.10 Implementation of the new .75% sales tax approved by Measure DD on the November 2024 General Election
Recommended Action(s):

1. Adopt a Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale Authorizing City Manager to Execute Agreements with the California Department of Tax and Fee Administration for Implementation of a Local Transactions and Use Tax.” and

2. Adopt a Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale Authorizing Examination of Sales or Transactions and Use Tax Records." E.11 Ordinance Increasing Council Member Compensation
Recommended Action(s):

Waive Second Reading of, and adopt, an Ordinance Amending Cloverdale Municipal Code Section

2.04.010 “Compensation for Council Members”
F. PROCLAMATIONS / SERVICE RECOGNITIONS
F.1 Service Recognition - City Manager Kelley
F.2 Service Recognition - Councilmember Bagby
Attachment 1 - Resolution
Attachment 2 - Exhibit A - Initial Study Proposal
Agenda Report
Attachment 1 - Resolution
Exhibit A - Services Proposal
Agenda Report.pdf
Attachment 1 - Resolution 1
Attachment 2 - Exhibit A - Preparatory Agreement
Attachment 3 - Exhibit B - Administrative Agreement
Attachment 4 - Resolution 2
Agenda Report
Attachment 1 - Ordinance 757-2024
Service Recognition - City Manager David Kelley
Cal Cities Recognition Letter - Councilmember Bagby
Service Recognition - Councilmember Bagby
4 G. PUBLIC HEARINGS
None.

H. RECESS
Short Recess to prepare for item I.1.

I. NEW BUSINESS
I.1 Council Reorganization - Councilmember Elects Oath of Office and Introductions Recommended Action(s):

Swear Newly Elected Councilmembers into Office and Provide Opportunity for Introductions.

I.2 Council Reorganization - Annual Selection of Mayor
Recommended Action(s):

Select a Mayor for a one-year term ending December 2025.

I.3 Council Reorganization - Annual Selection of Vice Mayor Recommended Action(s):

Select a Vice Mayor for a one-year term ending December 2025.

I.4 Review and discussion of City Council 2025 Subcommittee consolidation, and Regional Board/Committee Appointments
Recommended Action(s):

Review Staff subcommittee consolidation suggestion and provide direction, as well as discuss Council Subcommittee and Regional Board/Committee Assignments for the 2025 Calendar Year to enable staff to make a recommendation at the January 8, 2025 City Council meeting.

J. SUBCOMMITTEE REPORTS
Councilmembers may provide wriPen and or verbal informa9onal reports and updates on recent subcommiPees.

Subcommittee Agendas, Approved Minutes, and Media are available at www.cloverdale.net/agendacenter.

K. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION
None.

L. CITY MANAGER/CITY ATTORNEY REPORTS
Staff may provide written and or verbal informational reports.

M. COUNCILMEMBER REPORTS
Councilmembers may provide wriPen and or verbal informa9onal reports and updates on regional boards, committees, and community activities.

Oath of Office
Agenda Report
Agenda Report
Agenda Report
Presentation
Late Correspondence
5 M.1 Verbal Reports
M.2 Written Reports
N. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS
Councilmembers must request agenda items for future Council and or Council SubcommiPee mee9ngs at this time, and Council must provide direction by majority vote.

O. ADJOURNMENT
To the next regular mee9ng of the Cloverdale City Council scheduled for January 8, 2025 (Dec 25, 2024 Cancelled - Happy Holidays!).

IMPORTANT NOTICES REGARDING CITY COUNCIL MEETINGS
PUBLIC COMMENTS: Members of the public may provide comment on an agenda item in-person during the public comment periods. Commenters will have three (3) minutes to speak. City Council is unable to respond directly to ques9ons or enter into dialogue with commenters. Comments may also be submiPed prior t o [email protected]. by 12 p.m. the day of the mee9ng. Submissions and supplemental attachments are considered public records pursuant to Government Code § 54957.5.

SPECIAL NEEDS ACCOMMODATIONS: In compliance with the Americans with Disabili9es Act and Title VI, if you need special assistance to par9cipate in this mee9ng, please contact the City Clerk's office at [email protected] or 707.894-1712. No9fica9on at least 72 hours prior to the mee9ng will enable the City to make reasonable accommodations are made to provide accessibility to the meeting.

AB 2449: Councilmembers par9cipate in person or teleconference methods consistent with tradi9onal provisions of the Brown Act,Government Code § 54953(b), unless the mee9ng is being held pursuant to provisions of AB 2449. If a technical issue arises with Zoom or the dial-in op9on, the mee9ng will con9nue unless it is being held pursuant to the provisions of Assembly Bill 2449.

AB 343: Any wri9ngs or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspec9on in the City Hall offices located at 124 N. Cloverdale Blvd., Cloverdale, CA 95425 during normal business hours as provided by Assembly Bill 343.

WAIVER WARNING: If you challenge decisions/direc9ons of the City Council in court, you may be limited to raising only those issues you or someone else raised at public hearings described in this agenda, or in wriPen correspondence delivered to the City of Cloverdale, or prior to, the public hearing.

AFFIDAVIT OF POSTING
The City Clerk’s Office does hereby declare that, in accordance with California Government Code § 54954.2(a), this agenda for the above stated meeting(s) was posted at least 72 hours prior to the meeting (24 hours prior to a Special Meeting) on the outdoor bulletin board at City Hall, 124 N. Cloverdale Blvd., Cloverdale, CA, 95425 and the Cloverdale Performing Art Center, 209 N. Cloverdale Blvd., Cloverdale, CA, 95425, and online at www.cloverdale.net/agendacenter. The agenda is also available for public review at City Hall at least 24 hours in Councilmember Bagby
Councilmember Bagby Amended - 12.11.2024 3:22 pm
6 advance of the meeting.

Date posted: December 5, 2024 | Time posted: 5:35 p.m. | City Clerk Signature: s/Mike Maloney 7 From: Lori Mahoney
To: City Council
Subject: Robotaxi Trial
Date: Sunday, November 17, 2024 10:44:16 AM
November 18, 2024
Dear Cloverdale City Council,
The residents of Cloverdale just approved to raise income through a sales tax. At the candidates forum Mayor Todd Lands suggested that there would be cost cutting measures if tax propostion was not passed. I would like the Council to consider a cost cutting measure regarding our local public transportation.

Waymo is looking for cities to participate in a driverless taxi trial. I believe that the bus system we provide for free is extremely inefficient. Perhaps, you would consider participating in this Robotaxi trial.

Benefits over existing system:
-
Reaches a wider more direct access to the community. You don’t have to wait at a stop, the taxi could pick you up anywhere within the city boundary. -
Extended hours of operation. Even at the candidates forum, residents suggested that we need a late night service.
-
Less impact to streets. A large bus causes more wear on the road than a small car, even with more trips. Our buses are nearly always empty, yet still drive around their full route several times a day.
-
Potentially less cost to operate. Since I do not know the cost of employing drivers and managing a fleet of buses or the cost associated with a Robotaxi, I can not know if it would be less expensive.

Attached is an article stating that the taxi would be using Uber. The article also explains that the funding for this trial is from private investment companies, not government funds.

Waymo just raised $5.6 billion to spread robotaxis to more cities - The Verge Thank you for seeking alternatives that improve efficiency, service to residents and reduces impact to our resources.

Lori Mahoney
109 Spring Ct
Cloverdale, CA 95425
8 From: Shamit D"Souza
To: City Council
Cc: [email protected]; Aaron He; [email protected]
Subject: Muwekma Ohlone Federal Recognition
Date: Friday, November 29, 2024 8:06:13 AM
Attachments: Pleasanton Legislation.docx
Dear Cloverdale City Council,
My name is Shamit, and I am an intern with the Muwekma Ohlone Tribe. I write to you deeply concerned about the federal government’s continued political erasure of the Muwekma Ohlone Tribe and other wrongly unrecognized Indigenous communities across the United States. The City of Cotati sits atop the ancestral homeland of Indigenous peoples, including the Muwekma Ohlone, whose presence in California predates colonization. Despite their unbroken connection to this land, the Muwekma Ohlone Tribe remains excluded from the Bureau of Indian Affairs’ (BIA) list of federally recognized tribes, despite substantial evidence of their continued existence and sovereignty.

The facts are clear and demand corrective action. To reiterate:

The Muwekma Ohlone Tribe was federally recognized as the Verona Band of Alameda County and was never formally terminated by Congress. All current tribal members are direct descendants of that recognized tribe.

A federal district court in the Northern District of California determined that the tribe retains its sovereign immunity, even though it is not on the BIA’s official list.

A comprehensive seven-year genomic study conducted by Stanford University and the University of Illinois links all members of the Muwekma Ohlone Tribal Council to a 2,500-year-old burial site in San Francisco.

The Muwekma Ohlone represents all known surviving Indigenous lineages aboriginal to the San Francisco Bay Area, with ancestry traced through Missions Dolores, Santa Clara, and San Jose.

This injustice is particularly relevant to the Bay Area, which includes counties historically tied to the Muwekma Ohlone. Cloverdale's history as a meeting ground for Indigenous peoples offers an opportunity for the city to take a stand for restorative justice.

We respectfully ask that the City of Cloverdale issue a resolution or letter of support for the Muwekma Ohlone Tribe's fight for federal recognition. Your support would amplify the ongoing efforts of the Tribe, who recently completed their “Trail of Truth,” a horseback journey from the Bay Area to Washington, D.C., to demand action from the federal government. Your solidarity would demonstrate Cloverdale's commitment to preserving the legacy and rights of the Indigenous communities whose histories and futures are inextricably tied to this region.

A draft resolution is attached for your review.
9 Respectfully,
Shamit D'Souza
10 11/15/24

DRAFT RESOLUTION
Pleasanton
1 Council Agenda:

Item No.:

RESOLUTION NO. ______________

RESOLUTION ON THE UNITED STATES CONGRESS, THE WHITE HOUSE, THE DEPARTMENT OF

THE INTERIOR AND THE BUREAU OF INDIAN AFFAIRS TO ACKNOWLEDGE THE MUWEKMA OHLONE TRIBE OF THE SAN FRANCISCO BAY AREA’S FEDERAL RECOGNITION.

WHEREAS, the Muwekma Ohlone people, is the only Bureau of Indian Affairs’ documented and historic Ohlone Tribe from the San Francisco Bay Area, who have maintained their distinct culture, social and political identity for the past 230 years despite genocide and political erasure; and,
WHEREAS, the Muwekma Ohlone have a presence in the San Francisco Bay Area since time immemorial; and,
WHEREAS, the direct ancestors of the Muwekma Ohlone Tribe were missionized into the three Bay Area Missions: Santa Clara, San Jose, and San Francisco during the expansion of the Spanish Empire into Alta California from 1769 to secularization in1836; and WHEREAS, the United States Government maintained a “trust” relationship with the Muwekma Ohlone Tribe, historically identified by agents and superintendents from the Bureau of Indian Affairs as the Verona Band, from 1906-1927; and,
WHEREAS, the Muwekma Ohlone Tribe has never been legally or illegally terminated by an act of Congress, but were bureaucratically politically removed from the list of landless tribes and bands identified and eligible for land/homesites purchase via the Congressional Appropriation Acts of 1906, 1908, and later years, without any due process in 1927 despite its “trust’ relationship and its previous status as a federally recognized tribe; and WHEREAS, the Muwekma Ohlone Tribe enrolled (1928-32, 1948-57, and 1968-71) with and was approved by the Bureau of Indian Affairs, Secretary of Interior, and Federal Courts under the 1928 California Jurisdictional Act and later Acts, and have consistently organized themselves under the 1934 Indian Reorganization Act, and also attended Indian Boarding Schools in the 1930s and 40s, still must obtain reaffirmation by the Secretary of the Interior or U. S. Congress; and
WHEREAS, there are over 614 BIA documented enrolled members of the Verona Band/Muwekma Ohlone Tribe in the San Francisco Bay Area; and WHEREAS, the Muwekma men and women have served overseas with honor in all branches of the United States Armed Forces in all major campaigns in WWI, WWII, Korea, Vietnam, Desert Storm, Iraq, and are still serving today; and
11 11/15/24

DRAFT RESOLUTION
Pleasanton
2 Council Agenda:

Item No.:

WHEREAS, justice and equal treatment under the law demands that the Department of the Interior and the federal government officially recognize the historical, social, military and political history of the Muwekma Ohlone Tribe through its efforts to regain federal recognition; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY THAT:

1. The United States Congress and the Department of the Interior and the Bureau of Indian Affairs acknowledge the Muwekma Ohlone Tribe of the San Francisco Bay Area as a federally recognized, sovereign tribe as defined un 25 C.F.R. 1.2 (the Secretary retains the power to waive or make exceptions to his regulations as found in chapter I of title 25 CFR in all cases where permitted by law and the Secretary finds that such waiver or exception is in the best interest of the Indians).

2. City manager draft and execute a letter transmitting this resolution to Bay Area congressional delegation, the Secretary of the Department of the Interior, with instructions that all actions be taken to support and ensure the immediate recognition of Muwekma Ohlone Tribe’s federal status, and include them with the federal registry of recognized tribes under the Bureau of Indian Affairs.

ADOPTED this day of DATE, by the following vote:

AYES:

NOES:

ABSENT:

DISQUALIFIED:

ATTEST:
12 City Council Meeting Minutes – November 13, 2024 - Page 1 of 5 124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net

MINUTES - DRAFT

REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE COMMUNITY

DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS
WEDNESDAY, NOVEMBER 13, 2024
6:00 PM

CLOVERDALE PERFORMING ART CENTER
209 N. CLOVERDALE BOULEVARD, CLOVERDALE, CA 95425
CLOSED SESSION - 5:00 PM

1. OPENING CLOSED SESSION

1.A Call to Order
Mayor Lands called the meeting to order at 5 p.m.

1.B Roll Call

Present: Mayor Lands, Vice Mayor Wheeler, Councilmembers: Morgenstern, Wolter

Absent: Councilmember Bagby

1.C Closed Session Agenda Review (Changes and/or Deletions) None.

2. PUBLIC COMMENTS ON CLOSED SESSION AGENDA:

None.

3. RECESS TO CLOSED SESSION TO HEAR THE FOLLOWING ITEM(S):

3.A CONFERENCE WITH LABOR NEGOTIATOR
Pursuant to Government Code Section
54957.6 Labor Negotiator: City Attorney Mog
Cloverdale Employee Groups: Executive Management
Item was received and filed.

Mayor Lands adjourned the meeting at 5:41 p.m.
13 City Council Meeting Minutes – November 13, 2024 - Page 2 of 5 OPEN SESSION - 6:00 PM
A. OPENING PUBLIC SESSION
A.1 Call to Order
Mayor Lands called the meeting to order at 6 p.m.

A.2 Pledge of Allegiance
Mayor Lands led the Pledge of Allegiance.

A.3 Roll Call

Present: Mayor Lands, Vice Mayor Wheeler, Councilmembers: Bagby, Morgenstern, Wolter

Absent: None
A.4 Report Out on Closed Session
None.

A.5 Conflict of Interest Declaration
None.

A.6 Agenda Review (Changes and/or Deletions)
None.

B. PUBLIC COMMENTS
B.1 Verbal Comments
None.

B.2 Written Comments
Carbon Neutral by 2030 - Koslowsky
PAYGO Rules Ignored in Cloverdale - Koslowsky
C. STUDENT LIAISON REPORT
C.1 Written Reports
Liaison Saito Written Report
D. PROCLAMATIONS
D.1 Native American Heritage Month
Councilmember Morgenstern presented the proclamation.

Recipient: Ursula from the Progressive Tribal Alliance.

E. PRESENTATIONS
None.

F. CONSENT CALENDAR
Mayor Lands pulled item F.4 from the Consent Calendar.
14 City Council Meeting Minutes – November 13, 2024 - Page 3 of 5 A motion was made by Councilmember Wheeler, seconded by Councilmember Morgenstern, to waive reading of the text and adopt the Consent Calendar (Item F.1 - F.3).

The motion carried by the following vote:

Yes: (5) Mayor Lands, Vice Mayor Wheeler, Councilmembers: Bagby, Morgenstern, Wolter No: (0) None
Abstain: (0) None

Absent: (0) None
F.1 Approval of Minutes - October 23, 2024
Action: Approved
F.2 Second Reading by Title Only of an Ordinance Amending Sections of the Cloverdale Municipal Code (CMC) to More Clearly Define the Off-Street Parking Standards for Recreational Vehicles in Residential Areas
Action: Ordinance Adopted
ORDINANCE NO. 756-2024 ENTITLED: ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE AMENDING SECTION 18.11.060: RECREATIONAL VEHICLE PARKING AND ADDING SECTION 18.04.050(C): ALLOWABLE PAVING IN THE REQUIRED FRONT YARD OF

THE CLOVERDALE MUNICIPAL CODE
F.3 Annual AB 1600 Report of Development Impact Fee Activity for Fiscal Year 2023-2024 Action: Resolution Adopted
RESOLUTION NO. 063-2024 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE ACCEPTING THE ANNUAL AB 1600 REPORT OF DEVELOPMENT IMPACT FEE ACTIVITY FOR FISCAL YEAR 2023-2024
F.4 Budget Amendment for West Yost Scope of Work and Budget for the Preparation of a Recycled Water Feasibility Study
Public Works Director Montanye and West Yost representatives reported and responded to Councilmember inquiries.

A motion was made by Councilmember Bagby, seconded by Councilmember Wolter, to waive reading of the text and adopt:

RESOLUTION NO. 064-2024 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CLOVERDALE APPROVING A BUDGET AMENDMENT APPROPRIATING FUNDING AND

AUTHORIZING AN AMENDMENT TO THE WEST YOST SCOPE AND BUDGET FOR THE PREPARATION

OF A RECYCLED WATER FEASIBILITY STUDY
The motion carried by the following vote:

Yes: (5) Mayor Lands, Vice Mayor Wheeler, Councilmembers: Bagby, Morgenstern, Wolter No: (0) None
Abstain: (0) None

Absent: (0) None
15 City Council Meeting Minutes – November 13, 2024 - Page 4 of 5 G. PUBLIC HEARINGS
None.

Assistant City Manager Thompson left the dais at 6:15 p.m.

H. NEW BUSINESS
H.1 Resolution Appointing Kevin Thompson as City Manager Effective December 21, 2024 and Approving an At-Will Employment Agreement
City Attorney Mog reported and the Council provided comments.

Kevin Thompson addressed the Council.

Public Comments:

Molly Fisher and Councilmember Elect Mark Laskey.

A motion was made by Vice Mayor Wheeler, seconded by Councilmember Wolter, to waive reading of the text and adopt:

RESOLUTION NO. 065-2024 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CLOVERDALE APPOINTING KEVIN THOMPSON AS CITY MANAGER EFFECTIVE DECEMBER 21, 2024 AND APPROVING AN AT-WILL EMPLOYMENT AGREEMENT.

The motion carried by the following vote:

Yes (5): Mayor Lands, Vice Mayor Wheeler, Councilmembers: Bagby, Morgenstern, Wheeler No (0): None
Abstain (0): None
Absent (0): None
Assistant City Manager Thompson returned to the dais at 6:26 p.m.

H.2 Ordinance Increasing Council Member Compensation
City Attorney Mog reported and Councilmembers provided comments.

A motion was made by Councilmember Bagby, seconded by Councilmember Wolter, to waive first reading of an Ordinance:

AMENDING CLOVERDALE MUNICIPAL CODE SECTION 2.04.010 ENTITLED “COMPENSATION FOR COUNCIL MEMBERS”
The motion carried by the following vote:

Yes (4): Mayor Lands, Vice Mayor Wheeler, Councilmembers: Bagby, Morgenstern, Wheeler No (1): Mayor Lands
Abstain (0): None
Absent (0): None
16 City Council Meeting Minutes – November 13, 2024 - Page 5 of 5 I. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION
None.

J. SUBCOMMITTEE REPORTS
Subcommittee Agendas, Approved Minutes, and Media are available at www.cloverdale.net/agendacenter.

Councilmember Morgenstern reported on the recent Special Homelessness Community Advisory Group meeting.

Finance, Administration & Police: Chair Lands and Vice Chair Wolter Last Meeting Agenda | Next Meeting - TBD (2025)
Homelessness Community Advisory Group: Chair Morgenstern and Vice Chair Wheeler Last Meeting Agenda | Next Meeting - TBD (2025)
Joint City/Cloverdale Unified School District: Chair Lands and Vice Chair Morgenstern Last Meeting Agenda | Next Meeting - Nov 18, 2024
Planning and Sustainability: Chair Bagby and Vice Chair Wheeler Last Meeting Agenda | Next Meeting - TBD (2025)
Public Works and Facilities: Chair Wheeler and Vice Chair Wolter Last Meeting Agenda | Next Meeting - TBD (2025)
K. COUNCILMEMBER REPORTS
K.1 Verbal Reports
Councilmember Wolter reported.

K.2 Written Reports
Councilmember Bagby provided written report.

L. CITY MANAGER/CITY ATTORNEY REPORTS
None.

M. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS
Mayor Lands – Consolidated Subcommittee Calendar
N. ADJOURNMENT
Mayor Lands adjourned the meeting at 6:37 p.m. to the next regular meeting of the Cloverdale City Council scheduled for December 11, 2024 (November 27, 2024 Cancelled).

APPROVED ON: December 11, 2024
______________________
Mike Maloney, City Clerk
17 City Council/Successor Agency
Agenda Item Summary Agenda Item:

Meeting Date:

F.2
December 11, 2024
Agenda Section:

New Business
Staff Contact:

Mike Maloney, City Clerk
Agenda Item Title:

Certification of the General Municipal Election Held on November 5, 2024 _______________________________________________________________________________________ Recommended Council Action(s):

Adopt a Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale Adopting the Official Canvass of the Votes Cast at the General Municipal Election Held on November 5, 2024, for the Election of Two Members of the City Council, and the Vacant City Treasurer; and for Ballot Measure CC, to Modify the City’s Urban Growth Boundary, and for Ballot Measure DD, to Enact a ¾ Cent General Transactions and Use Tax (Sales Tax); Declaring the Results of Said Election and Such Other Matters as Provided by Law.” ________________________________________________________________________________________ Background:

A General Municipal Election was held on November 5, 2024, for the purposes of electing two (2) members to the Cloverdale City Council, each for a term of four years, as well as the City Treasurer. In addition, Cloverdale Ballot Measure CC, modifying the City’s Urban Growth Boundary (UGB), and Ballot Measure DD, enacting a ¾ cent general transaction and use tax (sales tax) were voted on. Elections Code Section 10400 provides that the City Council may request, by resolution, the County Board of Supervisors to consolidate the General Municipal Election with the statewide General Election.

CONSOLIDATED ELECTION:

On June 26, 2024, the City Council adopted Resolution No. 028-2024 calling for a General Municipal Election to be held on November 5, 2024, for the election of two (2) members of the City Council and the election of the City Treasurer position; requesting that the Sonoma County Board of Supervisors consolidate the General Municipal Election with the Statewide General Election to be held on November 5, 2024 and authorizing the Sonoma County Registrar of Voters to conduct and canvass the results of the general municipal election
MEASURE CC:

On June 26, 2024, the City Council adopted Resolution No. 027-2024 calling and giving notice of the holding of an election on November 5, 2024, to consider the City of Cloverdale Measure to extend the term of and modify the City’s Urban Growth Boundary; ordering the submittal of the Ordinance to the voters at the Election, and requesting that the Sonoma County Board of Supervisors consent to the consolidation of this election with the statewide general election to be held on the same date and direct the Sonoma County Registrar of voters to conduct the election.

MEASURE DD:

On July 24, 2024 the City Council adopted Resolution No. 041-2024 calling and giving notice of the holding of an election on November 5, 2024, to consider the City of Cloverdale Measure to enact a ¾ cent general transactions and use tax (sales tax), and requesting that the Sonoma County Board of Supervisors consent to the consolidation of this election with the statewide general election to be held on the same date and direct the Sonoma County Registrar of Voters to conduct the election. 18 City Council/Successor Agency Agenda Item Summary
Meeting Date: December 11, 2024

Page 2 of 3 ends

The Sonoma County Registrar of Voters conducted the election and canvassed the results as provided by law and authorized by the City Council.
________________________________________________________________________________________ Summary:

The purpose of this agenda item is to approve a resolution adopting the Official Canvass of the Votes at the General Municipal Election Held on November 5, 2024; Declaring the Results of Said Election and Such Other Matters as Provided by Law.

After the adoption of the attached Resolution, the oath of office will be administered to the elected councilmembers Mark Laskey and Todd Lands per the State Constitution. The recently elected Council Members will then take their seats on the dais.

Measure CC modifying the City’s Urban Growth Boundary was voted for and approved by a majority of qualified voters of the City and will go into effect.

Measure DD enacting a ¾ Cent General Sales Tax was voted for and approved by a majority of qualified voters of the City and will go into effect.

The City received no qualified candidates or write-in candidates for the position of City Treasurer, meaning the office will become vacant. Government Code section 36512 states that if a vacancy occurs for an elective office, such as City Treasurer, then the Council must either 1) call a special election within 60 days, or 2) fill the vacancy through appointment. The Council will consider an item at its January 8th meeting to designate the Finance Director to carry out the duties of the City Treasurer.

The County of Sonoma Registrar of Voters conducted the election on behalf of the City of Cloverdale and is required to provide a Certification of Election Results.

The election results for the November 5, 2024, General Election were certified by Deva Marie Proto, Sonoma County Clerk-Recorder-Assessor-Registrar of Voters, on Tuesday, December 3, 2024, at approximately 1:30 p.m. A copy of the certification will be attached as Exhibit A to the Resolution once received by the Sonoma County Registrar of Voters.
19 City Council/Successor Agency Agenda Item Summary
Meeting Date: December 11, 2024

Page 3 of 3 ends

________________________________________________________________________________________ Alternative Options:

None.
________________________________________________________________________________________ Subcommittee Recommendation:

N/A
________________________________________________________________________________________ Budget/Financial Impact:

None.
________________________________________________________________________________________ Attachments:

1. Resolution

2. Exhibit A - Sonoma County Registrar of Voters 2024 Election Certification

3. Exhibit B - Resolution No. 027-2024, No. 028-2024, No. 029-2024, and No. 041-2024. 20 CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. ____-2024

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE ADOPTING THE OFFICIAL CANVASS OF THE VOTES CAST AT THE GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 5, 2024, FOR THE ELECTION OF TWO MEMBERS OF THE CITY COUNCIL, AND THE VACANT CITY TREASURER; AND FOR BALLOT MEASURE CC, TO MODIFY THE CITY’S URBAN GROWTH BOUNDARY, AND FOR BALLOT MEASURE DD, TO ENACT A ¾ CENT GENERAL TRANSACTIONS AND USE TAX (SALES TAX); DECLARING THE RESULTS OF SAID ELECTION AND SUCH

OTHER MATTERS AS PROVIDED BY LAW
WHEREAS, under the provisions of the laws relating to general law cities in the State of California, and pursuant to City of Cloverdale Resolution No. 027-2024, No. 028-2024, No. 029-2024, and No. 041-2024., a Municipal Election was held on November 4, 2024, for Ballot Measure CC, Ballot Measure DD, and the election of two (2) members of the City Council and the City Treasurer; and
WHEREAS, pursuant to the provisions of Elections Code § 10400, § 10402, § 10403 and § 10418 the General Municipal Election was consolidated with the Statewide General Election, and was conducted by the Sonoma County Registrar of Voters on November 5, 2024; and
WHEREAS, the Sonoma County Registrar of Voters has completed the Official Canvass, and the election results were certified by Deva Marie Proto, Sonoma County Clerk-Recorder-Assessor-Registrar of Voters, on Tuesday, December 3, 2024, at approximately 1:30 p.m. The Registrar of the Voters provides this Council the Official Statement of Votes Cast in the General Municipal Election for adoption; and WHEREAS, a certified copy of the Official Statement of Votes Cast in the Cloverdale General Municipal Election is attached hereto as Exhibit A; and
WHEREAS, Elections Code § 10262, § 10263 and § 15400 provide that the governing body of the City of Cloverdale shall adopt the Official Canvass of the Vote and declare the results of the Statement of the Votes Cast in the General Municipal Election.

WHEREAS, In accordance with Section 10264 of the Elections Code, a copy of said Statement of Votes, which is attached hereto marked Exhibit A, and made a part hereof, shows a complete tabulation of the following: (a) The whole number of votes cast in the city; (b) The names of the persons voted for; (c) The measures voted upon; (d) For what office each person was voted for; (e) The number of votes given at each precinct to each person and for and against each measure; (f) The number of votes given in the city to each person and for and against each measure.

NOW THEREFORE BE IT RESOLVED THAT, said election results as shown on the Certificate of Canvass and Statement of Votes and the results of the election are hereby ratified, confirmed, approved, and declared; and BE IT FURTHER RESOLVED THAT, pursuant to Elections Code § 15450 and § 15452 and the results shown on the Official Statement of Votes Cast, attached hereto as Exhibit A, the following persons have received the highest number of votes cast and as such have been elected to the position of City Council Member: Todd Lands, Mark Laskey; and
BE IT FURTHER RESOLVED THAT, pursuant to Elections Code § 15450 and § 15452 and the results shown on the Official Statement of Votes Cast, attached hereto as Exhibit A, there were no eligible electors nominated for the position of City Treasurer; and
BE IT FURTHER RESOLVED THAT, more than a majority of all the votes cast at the election for Measure CC and DD were for said proposed Measure, and said Measure carried and was approved by a majority of the qualified voters voting on said Measure; and
21 BE IT FURTHER RESOLVED THAT, the City Clerk shall immediately make and deliver to each of the persons so elected a Certificate of Election signed by the City Clerk and authenticated; that the City Clerk shall also administer to each person elected the Oath of Office prescribed in the Constitution of the State of California and shall have them subscribe to it and file it in the office of the City Clerk. Each and all of the persons so elected shall then be inducted into the respective office to which they have been elected.

The foregoing Resolution was duly introduced and adopted by the City Council of the City of Cloverdale at its regular meeting held on the 11th day of December 2024, by the following roll call vote:

AYES: ()
NOES: ()
ABSTAIN: ()
ABSENT: ()
Approved: Attested:
____________________ _____________________
Todd Lands, Mayor Mike Maloney, City Clerk
Attachments:

Exhibit A - Sonoma County Registrar of Voters 2024 Election Certification Exhibit B - City of Cloverdale Election Resolutions 027-2024, 028-2024, 029-2024, and 041-2024. 22 23
24 25
26 27
28 29
30 31
32 33
34 35
36 37
38 39
40 41
42 43
City Council/Successor Agency
Agenda Item Summary Agenda Item:

Meeting Date:

E.3
December 11, 2024
Agenda Section:

Consent
Staff Contact:

Alex Mog, City Attorney
Agenda Item Title:

A Resolution of the City Council of the City of Cloverdale Approving a Compensation Plan/Schedule of Benefits for Senior Staff At-Will Employees and Termination of Individual At-Will Employment Agreements, Implementing Cost of Living Adjustments for Senior Staff At-Will Employees and City Manager; and Other Minor Amendments
_______________________________________________________________________________________ Recommended Council Action:

Adopt a Resolution titled “Resolution of the City Council of the City of Cloverdale Approving a Compensation Plan/Schedule of Benefits for Senior Staff At-Will Employees and Termination of Individual At-Will Employment Agreements, Implementing Cost of Living Adjustments for Senior Staff At-Will Employees and City Manager; and Other Minor Amendments”
________________________________________________________________________________________ Background:

Currently, in addition to the City Manager, five of the City’s Senior Staff positions have separate employment agreements with individual schedules of benefits. These classifications are not represented by one of the City’s three recognized Employee Associations. The employees filling these classifications are considered to be “Senior Staff At-Will”. The five classifications include: 1) Assistant City Manager/Community Development Director; 2) Chief of Police; 3) Finance Director; 4) Public Works Director; and 5) City Clerk (collectively, “Senior Staff”). The Senior Staff and City both desire to create a standard compensation plan/schedule of benefits for all Senior Staff in lieu of individual employment agreements.

The primary goal of creating the Compensation Plan/Schedule of benefits for At-Will Senior Staff Employees was to simplify the process of hiring At-Will employees and establish agency consistency. Additional benefits include:
• Reducing Staff and Council time by standardizing the hiring, onboarding, and amendment process by eliminating individual employment agreements
• Benefit consistency between Senior Staff At-Will Employees • Attract and retain competent and professional talent
• Allow for future internal promotions from other labor groups without the individual losing significant benefits
• Promote health and wellness for all City Staff
• Ensure benefit equity among all employees
Senior Staff met multiple times to review the other Cloverdale Labor Group Compensation Plans / Schedule of Benefits and MOU’s and discussed ways to make them internally consistent, as well as compared Executive Staff practices with other municipalities.
44 City Council/Successor Agency Agenda Item Summary
Meeting Date: December 11, 2024

Page 2 of 3 ends

The Senior Staff provided the City with the proposed terms and conditions of a compensation plan/schedule of benefits in May 2024, and the parties began negotiations at that time. The City did not have the capacity to negotiate simultaneously with Senior Staff and the City’s three bargaining groups for represented employees, and so the City prioritized negotiating with the three bargaining groups that represent the overwhelming majority of the City’s workforce.

The compensation plan/schedule of benefits establishes cost of living increases for Senior Staff for FY 24/25 and FY 25/26. The City’s past practice has been to provide a cost of living increase for the City Manager when one is provided to senior staff and not to negotiate individual cost of living adjustments for the City Manager. ________________________________________________________________________________________ Summary:

Under the direction of the City Council, the City Attorney conferred in good faith with the Senior Staff At-Will employees. The purpose of the review and update process was to ensure that the Compensation Plan for Senior Staff At-Will Employees was consistent with the overall vision and goals set by the City council and to adjust salary and benefits to commensurate with the City’s long-term strategic, financial, and budgeting goals. The benefits provided to senior staff are similar, although not identical, to those provided to other employees. Proposed terms and revisions to the Compensation Plan for Senior Staff At-Will Employees are summarized below:

1. 4% Cost of Living Adjustment (“COLA”) for Senior Staff effective retroactive to July 1, 2024, for employees employed on the date the City Council approves the Compensation Plan. The City Manager will receive a 3.5% COLA retroactive to July 1, 2024.

2. Effective July 1, 2025, a 3% cost of living adjustment for Senior Staff and City Manager.

3. Effective July 1, 2025, benchmark the EPO 500 plan at 95% for the City’s medical contribution.

4. Effective July 1, 2025, employees will receive employee owned HRA account with July 1 annual City contribution as to offset deductible as follows:

Employee Only: HRA cont $500.00 per yr
Employee + 1: HRA cont $1,000.00 per yr
Family: HRA cont $1,500.00 per yr

5. Change vacation accrual schedule. Senior Staff will accrue 200 hours per year for first 10 years of service, then increased amounts at identified milestones.

6. Increase vacation sellback to 100 hours per year.

7. Effective December 2024 employees must make an irrevocable election to cash out certain vacation that will be accrued during the following year.

8. Change sick leave accrual cap to be 2,000 hours. Senior staff will continue to accrue sick leave at a rate of 10 hours for each month of service.

9. Allow 35% sick leave cash out upon separation.

10. Change longevity schedule. Senior staff will receive a 5% increase after completion of eight years, then increased amounts at identified milestones

11. Updated Bereavement Leave language to comply with AB 1949.

12. Add $300 per year Wellness Incentive Program

13. Senior staff will continue to accrue 80 hours of administrative leave per year, in lieu of overtime pay.

The maximum accumulation is 80 hours total.
45 City Council/Successor Agency Agenda Item Summary
Meeting Date: December 11, 2024

Page 3 of 3 ends

The proposed enhancement and changes to the Compensation Plan are consistent with the City Council’s goals to adjust salary and benefits commensurate with comparable cities and the overall labor market within the City’s long-term strategic, financial, and budgeting goals. It should be noted that the City of Cloverdale has successfully concluded agreements with the other labor bargaining units with similar wage adjustments.

A proposed Resolution is attached as Attachment 1, which would approve the Compensation Plan for Senior Staff At-Will Employees. The proposed Compensation Plan/Schedule of Benefits for Senior Staff At-Will Employees is attached as Attachment A to the proposed Resolution, which Compensation Plan would memorialize the proposed changes outlined above and would increase the salary range 4% for each classification contained in Exhibit A of the Amended Compensation Plan, effective retroactive to July 1, 2024, for those employed on the date the City Council approves the Amended Compensation Plan. The resolution authorizes a 3.5% COLA for the City Manager, also retroactive to July 1, 2024. Senior Staff At-Will Employees and the City Manager would receive a 3% cost of living adjustment effective July 1, 2025.

Amendments will be executed with Senior Staff to terminate existing individual employment agreements and transition Senior Staff to individual Employment Agreements. ________________________________________________________________________________________ Options:

1. Adopt Resolution approving the Senior Staff Compensation Plan/Schedule of Benefits, with COLA increases for Senior Staff and the City Manager;

2. Reject all or elements of the proposed Amended Compensation Plan; or

3. Provide alternative direction to staff.
________________________________________________________________________________________ Subcommittee Recommendation:

None.
________________________________________________________________________________________ Budget/Financial Impact:

The fiscal impact of approving the Senior Staff At-Will Employees Compensation Plan, and COLAs for Senior Staff and City Manager for fiscal year 2024/25 is projected to be $49,610, $30,865 of which will be allocated to the General Fund. The projected cost is not included in the adopted FY 2024/25 budget and requires a budget amendment.
________________________________________________________________________________________ Attachments:

1. Resolution

2. Exhibit A - Senior Staff At-Will Employees Compensation Plan 46 CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. ___–2024

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE APPROVING A COMPENSATION

PLAN/SCHEDULE OF BENEFITS FOR SENIOR STAFF AT-WILL EMPLOYEES AND TERMINATION OF INDIVIDUAL AT-WILL EMPLOYMENT AGREEMENTS; IMPLEMENTING COST OF LIVING ADJUSTMENTS FOR SENIOR STAFF AT-WILL EMPLOYEES AND CITY MANAGER; AND OTHER MINOR AMENDMENTS WHEREAS, in addition to the City Manager,the City has five At-Will classifications that are not represented by an exclusive bargaining representative / employee association / current compensation plan; and WHEREAS, the fiver classifications that are At-Will are: 1) Assistant City Manager/Community Development Director, 2) Chief of Police, 3) Finance Director, 4) Public Works Director, 5) City Clerk (collectively, “Senior Staff”); and
WHEREAS, the pay and benefits applicable to Senior Staff are set forth in individual employee contracts; and
WHEREAS, the City and Senior Staff have both expressed interest in creating a standard compensation plan/schedule of benefits for all Senior Staff in lieu of individual employment agreements; and WHEREAS, the Senior Staff provided the City with the proposed terms and conditions of a compensation plan/schedule of benefits in May 2024, and the parties began negotiations at that time; and WHEREAS, the City did not have the capacity to negotiate simultaneously with Senior Staff and the City’s three bargaining groups for represented employees, and so the City prioritized negotiating with the three bargaining groups that represent the overwhelming majority of the City’s workforce; and WHEREAS, once the City finalized negotiations with the bargaining groups for represented employees, it immediately resumed negotiations with Senior Staff regarding the compensation plan/schedule of benefits; and
WHEREAS, negotiations with Senior Staff took a significant amount of time because each member of Senior Staff has an existing individual employment agreement with different benefits; and WHEREAS, the goal of creating a uniform compensation plan was to simplify the process of hiring At-Will employees and establish consistency with the overall vision and goals set by the City Council and to adjust salary and benefits to a level comparable to similar cities, while making sure the City was financially capable of making the adjustments; and
WHEREAS, the Assistant City Manager/Community Development Director and Finance Director’s salary were last amended and approved by Resolution No. 090-2022 on September 14, 2022; and WHEREAS, the Public Works Director’s salary waslast amended and approved by Resolution No. 122-2022 on December 14, 2022; and
WHEREAS, the Chief of Police’s salary was last amended and approved by Resolution No. 071-2023 on October 11, 2023 with an effective date of December 15, 2023; and 47 WHEREAS, the City Council desires to approve the compensation plan/schedule of benefits in order to attract and maintain a strong, professional workforce and it is important to compensate employees in a competitive way, and in a manner that appropriately recognizes their responsibilities; and WHEREAS, the compensation and benefit adjustments for the newly established Compensation Plan/Schedule of Benefits will be effective July 1, 2024, to reflect that negotiations between the City and Senior Staff began prior to that date but took a significant period of time to complete in part due to MOU negotiations regarding pay and benefits for represented employees occurring during this same time period between the City and the City’s employee associations; and WHEREAS, individual employment agreements will terminate so Senior Staff members can participate in the standard compensation plan/schedule of benefits; and WHEREAS, Senior Staff will be receiving a cost of living increase of 4% for FY 24-25, retroactive to July 1, 2024, and 3.0% for FY 25-26; and
WHEREAS, the City’s practice has been to provide a cost of living increase for the City Manager when one is provided to senior staff and not to negotiate separate individual cost of living adjustments for the City Manager; and
WHEREAS, the City Council authorizes a 3.5% cost of living increase for FY 24-25 for the City Manager, retroactive to July 1, 2024 since relevant negotiations commenced prior to that date and retroactivity was approved for all other labor units.

NOW, THEREFORE BE IT RESOLVED, the City Council of the City of Cloverdale does hereby approve the newly established Compensation Plan for Senior Staff At-Will Employees, attached as Exhibit A, effective July 1, 2024, and making other minor amendments, in a form approved by the City Attorney.

BE IT FURTHER RESOLVED, that new salary ranges shall be effective with the pay period beginning July 1, 2024, in conjunction with payroll processing procedures and in accordance with Internal Revenue Service guidelines.

BE IT FURTHER RESOLVED, that the City Manager is authorized to execute amendments to existing at-will employment agreements with member of Senior Staff to terminate such agreements, in a form approved by the City Attorney.

BE IT FURTHER RESOLVED, that the Mayor is authorized to execute an amendment to the City Manager’s employment agreement to implement a 3.5% cost of living adjustment retroactive to July 1, 2024, in a form approved by the City Attorney.
48 The foregoing Resolution was duly introduced and adopted by the City Council of the City of Cloverdale at its regular meeting held on the 11th day of December 2024 by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

None
APPROVED: ATTEST:
______________________________ ____________________________________ Todd Lands, Mayor Michael Maloney, City Clerk
Exhibit A – Compensation Plan for Senior Staff At-Will Employees 49 Exhibit A to Resolution No. 0xx-2024

COMPENSATION PLAN / SCHEDULE OF BENEFITS
At-Will Employees
July 1, 2024
50 City of Cloverdale Compensation Plan for At-Will Employees (07/01/24) 2 TABLE OF CONTENTS

ARTICLE 1. PURPOSE AND DEFINITIONS.................................................................................................... 4 ARTICLE 2. AT-WILL EMPLOYMENT AND CLASSIFICATIONS ...................................................................... 4

2.1 At-Will Employment............................................................................................................................4

2.2 At-Will Classifications..........................................................................................................................4 ARTICLE 3. COMPENSATION...................................................................................................................... 4

3.1 Wages, Hours, and Working Conditions:.............................................................................................4

3.2 Cost of Living Adjustments (COLAs) and One-time Distributions: ......................................................5

3.3 Cell Phone Allowance..........................................................................................................................5

3.4 Acting in Capacity ................................................................................................................................5

3.5 Schooling Costs....................................................................................................................................5

3.6 Professional Development ..................................................................................................................5

3.7 Mileage Reimbursement.....................................................................................................................6

3.8 Wellness Incentive...............................................................................................................................6

3.9 Longevity Pay.......................................................................................................................................6

3.10 Severance & Severance Pay ................................................................................................................7

3.11 Uniform Allowance - Police Chief........................................................................................................8

3.12 Vehicle Allowance - Police Chief .........................................................................................................8 ARTICLE 4. LEAVE ACCRUAL AND USE ....................................................................................................... 8

4.1 Workweek ...........................................................................................................................................8

4.2 Vacation...............................................................................................................................................8

4.3 Sick Leave ..........................................................................................................................................10

4.4 Administrative Leave:........................................................................................................................10

4.5 Holiday Leaves...................................................................................................................................11

4.6 Bereavement Leave...........................................................................................................................12 ARTICLE 5. RETIREMENT.......................................................................................................................... 12

5.1 Public Employees’ Retirement System (PERS) ..................................................................................12

5.2 Retirement Medical Benefit..............................................................................................................13 ARTICLE 6. INSURANCE............................................................................................................................ 14

6.1 Health Insurance ...............................................................................................................................14

6.2 Life Insurance ....................................................................................................................................14

6.3 Long Term Disability Insurance .........................................................................................................14 51 City of Cloverdale Compensation Plan for At-Will Employees (07/01/24) 3 ARTICLE 7. INDEMNIFICATION FOR ACTS OR OMISSIONS WITHIN THE SCOPE OF EMPLOYMENT......... 14 ARTICLE 8. OTHER TERMS AND CONDITIONS OF EMPLOYMENT............................................................ 15 ARTICLE 9. SEVERABILITY......................................................................................................................... 15 52 City of Cloverdale Compensation Plan for At-Will Employees (07/01/24) 4 Compensation Plan for At-Will Employees
ARTICLE 1. PURPOSE AND DEFINITIONS
The purpose of this Plan is to promote the mutual interests of the City and the employees.

The City of Cloverdale (“City”) has three categories of employees: those represented by an Association; those who are Unaffiliated; and those who are at-will employees. The purpose of this document is to define the compensation for full-time at-will employees, other than the City Manager (“Employees”).

The Compensation Plan for at-will employees is not intended to be a comprehensive document defining working conditions. For any topic not discussed in this Plan, the City’s personnel policies and procedures will govern.

ARTICLE 2. AT-WILL EMPLOYMENT AND CLASSIFICATIONS

2.1 At-Will Employment
Employee is an “At Will” Employee whose employment may be terminated by the City Manager without cause, for any reason or no reason. There is no express or implied promise made to Employee for any form of continued employment. Nothing in this Plan is intended to, or does confer upon Employee any property interest in continued employment.

2.1.1 Resignation: Employee may resign at any time with or without cause. Employee agrees to give the City thirty (30) days’ advance written notice of the effective date of Employee’s resignation or retirement as provided herein, unless waived by the City Manager.

2.1.2 Termination: The City Manager may, at any time, terminate Employee with or without cause. If the circumstances permit, the City will provide Employee with at least thirty (30) days’ notice of the termination.

2.2 At-Will Classifications
• Assistant City Manager / Community Development Director • Chief of Police
• City Clerk / Public Information Officer
• Finance Director
• Public Works Director
ARTICLE 3. COMPENSATION

3.1 Wages, Hours, and Working Conditions:

3.1.1 Salary: The base compensation will be consistent with the adopted Salary Schedule.

Employees will be subject to the standard merit system (performance evaluations) and position pay schedule for future step increases, as may be modified from time to 53 City of Cloverdale Compensation Plan for At-Will Employees (07/01/24) 5 time by the City Council. Employee’s salary will be reviewed during the Initial Performance Evaluation and thereafter in conjunction with an annual performance evaluation.

3.1.2 Work Week: A normal workweek will be forty (40) hours. The City Manager, at his/her sole discretion, may set and modify the normal work weekly schedule without an amendment to this plan. Vacation, sick, holiday, administrative, and bereavement leaves will be calculated consistent with the number of days in Employee’s normal workweek. If employee’s normal workweek is revised, leave accruals may be recalculated.

3.2 Cost of Living Adjustments (COLAs) and One-time Distributions:

Year 1: Effective July 1, 2024, all classifications covered by this Compensation Plan shall receive a 4% cost-of-living adjustment the first full pay period following City Council approval of this Compensation Plan, dated July 1, 2024.

Year 2: Effective July 1, 2025, all classifications covered by this Compensation Plan, dated July 1, 2024, shall receive a 3% cost of living adjustment.

3.3 Cell Phone Allowance
The City will reimburse Employee Fifty Dollars ($50) per month for Employee’s mobile phone monthly charges. Employee must submit appropriate forms to the Finance Department for reimbursement.

3.4 Acting in Capacity
Employee may be called upon on an ad hoc basis to serve as Acting City Manager in City Manager’s absence. If Employee is Acting City Manager for a continued period for thirty (30) days or more, the City will pay Employee ten percent (10%) incentive pay in addition to base salary on the regular work days during which Employee is Acting City Manager.

3.5 Schooling Costs
Employees shall receive reimbursement for job-related schooling costs, upon prior approval of the City Manager or his/her designee. If City funding of schooling costs is approved, any associated books and tuition costs will be reimbursed upon submission of receipts. Approval of reimbursement for job-related schooling costs is subject to budget availability.

3.6 Professional Development

3.6.1 Professional Memberships - The City will pay the annual membership dues to mutually agreed upon association(s), up to a maximum of One Thousand Dollars ($1,000) per year.

3.6.2 Certification/Continuing Education – The City will reimburse Employee up to a maximum of Two Thousand Dollars ($2,000) per year for costs associated with 54 City of Cloverdale Compensation Plan for At-Will Employees (07/01/24) 6 coursework for professional certifications or other relevant professional courses related to the Employees position.

3.6.3 Professional Conferences – The City will pay up to a maximum of Two Thousand Dollars ($2,000) per employee per year for attendance at conference(s) related to the employee’s position, including registration fees, travel, lodging and meals. With prior City Manager approval, Employee may attend the conference on regular paid time in accordance with the City’s Travel Policy.

3.6.4 Law Enforcement Conferences. City agrees to pay for the Police Chief to attend the California Police Chiefs Annual conference every two (2) years for purposes of continuing Employee’s executive education. City also agrees to pay for Police Chief to attend the annual CIRA — Sonoma Chiefs Education Conference, and will consider funding other proposals on a case-by-case basis. City will also pay for Employee dues to the above organizations.

3.6.5 Police Chief POST Certification - City agrees to provide and fully fund POST-required training to maintain the peace officer status of Employee. I

3.6.7 City’s obligation to pay for the items identified in Sections 3.6.1 through 3.6.4 are subject to budget availability and the prior approval of the City Manager.

3.7 Mileage Reimbursement
An employee who attends special seminars, training or study will receive mileage reimbursement at the IRS-approved rate if the employee uses his or her own vehicle for transportation in accordance with the City of Cloverdale Travel Policy.

3.8 Wellness Incentive
The City will offer a three hundred doallar ($300) Wellness Incentive Program to employees per calendar year on a reimbursement basis for participation in an organized physical fitness program, health related class or to purchase items used for the purpose of maintaining physical fitness. Eligibility for reimbursement will be determined by the prior approval of the program activity by the City Manager or his/her designee. Reimbursement shall be paid in conjunction with payroll processing in accordance with Internal Revenue Service guidelines.

3.9 Longevity Pay

3.9.1 Longevity Pay Plan: Employees shall be eligible for longevity pay in accordance with the following schedule:

Length of Service (in Years) Longevity Pay
(Percentage of Base Salary)
Completion of eight (8) years 5%
Completion of ten (10) years 6%
Completion of twenty (20)
years 8%
55 City of Cloverdale Compensation Plan for At-Will Employees (07/01/24) 7 3.9.2 Length of Service Defined: For purposes of this section, “length of service” is defined as continuous, uninterrupted service with the City, except during periods of involuntary lay-off (See Personnel Rules & Regulations, Rule 12, Section 7 “Reinstatement of Benefits”).

3.10 Severance & Severance Pay

3.10.1 Employee is an at-will employee who shall serve at the pleasure of the City Manager.

The City Manager may terminate Employee’s employment at any time, for any reason or no reason. Nothing in this plan is intended to, or does confer upon Employee any property interest in continued employment. In the event termination occurs without cause under this plan, the City agrees to pay Employee as severance payment of three (3) months’ base salary. Severance shall be paid in a lump sum.

Employee shall also be compensated for all earned vacation, holidays, and administrative leave accrued, but not taken, as of the effective date of the termination. This severance payment is conditioned upon Employee executing a general release of all claims against the City (including its present and former officers, officials, employees, agents, volunteers, and insurers) in a form acceptable to the City Attorney. Employee shall not receive any severance if he resigns, is terminated for cause, or if a waiver and release agreement is not executed by the Parties.

3.10.2 This provision does not confer any property rights on Employee, as he remains an atwill employee. The phrase “termination for cause” only pertains to Employee’s eligibility for severance as described in this Section. A “termination for cause” for purposes of severance may include, but shall not be limited to, the following:

1. Violation of any policies or procedures;

2. Failure to properly perform assigned duties;

3. Theft of City property;

4. Insubordination;

5. Conviction of a felony or misdemeanor relating to Employee’s fitness to perform assigned duties;

6. Unauthorized absence from employment;

7. Failure to maintain satisfactory working relationships with other employees or the public;

8. Improper use of City funds;

9. Unauthorized use of City property;

10. Willful misconduct or malfeasance;

11. Any act of moral turpitude or dishonesty; and/or

12. Other failure of good behavior either during or outside of employment such that Employee’s conduct causes discredit to the City.

3.10.3 Pursuant to Government Code section 53243.2, any cash settlement related to the termination of employment received by Employee from the City shall be fully reimbursed to the City if Employee is convicted of a crime involving an abuse of his office or position as defined in California Government Code section 53243.4.

3.10.4 Abuse of Office: Government Code sections 53243, 53243.1, 53243.2, and 53243.3 are incorporated by this reference as if fully set forth herein. 56 City of Cloverdale Compensation Plan for At-Will Employees (07/01/24) 8 3.11 Uniform Allowance - Police Chief
An annual clothing allowance of One Thousand Five Hundred Dollars ($1,500) shall be paid to the Police Chief annually, effective the first full pay period in January each year. If Employee separates employment for any reason prior to working a full year following receipt of the annual uniform allowance, the pro-rata portion of the uniform allowance shall be deducted from Employee’s final paycheck. City agrees to reimburse Employee for uniforms that are damaged or stolen during duty hours or while stored at a City facility, providing that Employee made a reasonable effort to safeguard the uniform and/or uniform equipment.

Reimbursement shall be based upon the residual value of the item, not based upon its current cost. The uniform allowance will be paid the first full pay period following the first day of employment. The uniform allowance will be pro-rated based upon the remaining months in the calendar year. If after receiving this annual payment, Employee separates employment for any reason (i.e., retirement, termination, voluntary separation, or resignation) prior to the first full pay period in January of the following year, Employee shall have the pro-rated portion of the uniform allowance deducted from his final paycheck.

3.12 Vehicle Allowance - Police Chief
Due to being on-call twenty-four (24) hours per day, seven (7) days per week, Employee shall be furnished a City vehicle for Employee’s use. It is Employee’s responsibility to ensure compliance with all applicable IRS requirements for vehicle usage. Employee shall only use this City vehicle for City business.

ARTICLE 4. LEAVE ACCRUAL AND USE

4.1 Workweek
Employees typical work schedule is four (4), ten (10)-hour shifts per week.

4.2 Vacation

4.2.1 Accruals: Vacation time will be accrued according to the following schedule:

Length of Service
Vacation Accumulation
(Days per Year)
0 – 120 Months 20 Days
121 – 180 Months 21 Days
181 or more Months 33 Days

4.2.2 Vacation Accumulation: Employees shall be permitted to accumulate up to thirty-six days (360 hours) of vacation time. For good cause and upon the recommendation of the Department Head or his/her designee, and with the approval of the City Manager or his/her designee, an employee may accrue up to an additional eighty (80) hours of vacation.
57 City of Cloverdale Compensation Plan for At-Will Employees (07/01/24) 9 4.2.2 Election to Cash-Out Future Vacation Accruals: The City agrees that employees may, with the approval of the City Manager request to sell back up to one hundred (100) hours of vacation the employee will accrue in the next calendar year if they have used at least 80 hours of accrued leave (vacation and/or administrative leave) within the prior twelve months, preferably with the leave being taken in forty (40) or eighty (80) hours blocks of time. Any vacation request that was denied during the prior twelve-month period would be honored as vacation time taken.

Such requests must be approved by the City Manager.

Effective December 2024, and during the month of December each year thereafter, there will be an irrevocable election period during which Employee may make an irrevocable election to cash out certain vacation that will be accrued during the following year (the “cash-out year”) on the form prescribed by Human Resources.

The number of hours that the Employee intends to cash out must be indicated at that time. Failure to timely submit a properly completed irrevocable election form shall be the same as making no election.

The cash-out of future vacation accruals is subject to the following conditions:

An employee must have used at least eighty (80) hours of vacation and/or administrative leave for actual time off from work, including vacation requests that were denied, during the twelve (12) month period preceding the election.

Any vacation time actually taken by the employee during the cash-out year will be subtracted first from any carryover hours which existed at the end of the prior year and then from vacation hours accrued in the current year for which no election has been made.

An irrevocable election form for the following calendar year must be received and accepted by Human Resources no later than December 31st of the prior calendar year.

The election to cash-out leave hours in each designated year will be irrevocable and will only apply to the upcoming calendar year. This means that employees who elect to cash-out leave hours must cash out the number of accrued hours pre-designated on the election form. The amount of accrual hours designated for cash-out cannot be increased or decreased at the time of cash-out.

In no event will a cash out payment exceed the value of hours the employee has actually accrued for the period of time between January 1 and the distribution date in any given year.

All distributions shall be made by separate payroll document whether traditional paper check or electronic direct deposit the first full pay period in either June and/or December following accrual of the hours designated for cash out.

All requests must be approved by the City Manager
58 City of Cloverdale Compensation Plan for At-Will Employees (07/01/24) 10 4.3 Sick Leave

4.3.1 Accrual Rate: Employee shall accrue sick leave at ten (10) hours for each month of service, assuming Employee’s typical work schedule is four (4), ten (10)-hour shifts per week.

4.3.2 Maximum Hours: Each employee may accumulate a maximum of two thousand (2,000) hours of sick leave.

4.3.3 Compensation for Unused Sick Leave: Upon separation or retirement, the City will compensate employees for thirty-five percent (35%) of accrued but unused sick leave, up to, but not in excess of the two thousand (2,000) hour cap.

The compensation shall be calculated based on the employee’s hourly rate at time of separation. To the extent provided by PERS regulations, any unused sick leave upon retirement may be converted to years of service for PERS purposes.

4.3.4 Sick Leave Incentive: Employee use of sick leave within a calendar year may qualify for conversion of unused sick leave to annual leave based upon the following utilization schedule.

Usage of Sick Leave (Hours per Year) Conversion of Existing Balance to Annual Leave
0 – 10 Hours Up to 40 Hours
More than 10 but less than 20 Hours Up to 20 Hours
20 or more Hours No Conversion

4.4 Administrative Leave:

4.4.1 Accruals: Employee is exempt from the Fair Labor Standards Act (“FLSA”) and is not eligible for overtime. Administrative leave of eighty (80) hours per calendar year will be provided in recognition for the time required for evening and weekend work.

Upon employment, Employee will receive a prorated amount of administrative leave for the calendar year.

4.4.2 Accumulation: Employees shall be permitted to accumulate up to eighty (80 hours) of Administrative Leave. The yearly allocation of administrative leave will not result in the Employee going above the eighty (80) hour accumulation limit. For example if Employee has twenty (20) hours accrued on the date of the annual disbursement of administrative leave, as specified in Section 4.4.1 above, Employee’s accrual will only be brought up to the permitted eighty (80) hours, therefore only sixty (60) hours will be added.

The incumbent Finance Director, as of the date of adoption of this plan, shall maintain her administrative leave balance that accumulated prior to December 1, 2024. Such leave balance shall not be subject to the limitations in Section 4.4.2.

Beginning January 1, 2025, all additional administrative leave accrued by the incumbent Finance Director shall be maintained in a separate administrative leave “bank” and shall be subject to the eighty (80) hour accumulation cap in Section 4.4.2. 59 City of Cloverdale Compensation Plan for At-Will Employees (07/01/24) 11 4.5 Holiday Leaves

4.5.1 Observed Holidays: The City offices are closed on eleven (11) observed holidays (see below). If Employee, by nature of the job, must work on a regularly scheduled holiday, Employee may convert the holiday into a floating holiday to be used, as approved by the City Manager at Employee’s discretion, within the current fiscal year. If an observed holiday occurs on Employee’s regularly scheduled day off, Employee will make every effort to take an alternate day off during the same workweek. If this is not possible, the observed holiday will be converted into a floating holiday, as defined in section 2 below.

Holiday Recognition
1 New Year’s Day January 1
2 Martin Luther King’s
Birthday
3rd Monday in January
3 President’s Day 3rd Monday in February
4 Memorial Day Last Monday in May
5 Independence Day July 4
6 Labor Day 1st Monday in September
7 Veteran’s Day November 11
8 Thanksgiving Day As designated
9 Friday after Thanksgiving As designated
10 Christmas Eve December 24
11 Christmas Day December 25

4.5.2 Floating Holidays:

In addition to the above-described holidays, employees have four (4) floating holidays per year in exchange for previously approved holidays:

Recognition
Lincoln’s Birthday February 12
Admissions Day September 9
Columbus Day Second Monday in October
Floating Holiday Employee’s Discretion
Floating holidays shall accrue employees on the dates corresponding to the actual holidays and reflected on the City’s leave accounting system on the next regular payroll following the close of the payroll period during which the holiday falls.

The floating holidays may be used at the employee’s discretion, with the prior approval of the City Manager, or his/her designee. Once floating holidays are earned and accrued, employees may request that floating holiday time in any banked amount be converted to a dollar value and paid out on a regular payroll. In no event shall employees be allowed to carry more than eighty (80) hours of floating holiday time on the City’s leave accounting system; therefore, balances above this limit shall be paid on the employee’s next regular payroll.
60 City of Cloverdale Compensation Plan for At-Will Employees (07/01/24) 12 4.6 Bereavement Leave
Any employee who is absent from work by reason of the death of a member of the employee’s immediate family may be allowed up to five (5) days per incident, with up to a maximum of (3) work days with full pay per incident. However, when it is reasonable and necessary and good cause is shown, and upon approval of the Department Head or his/her designee, three (3) additional work days may be granted to such leave. Time off does not need to be taken consecutively. In order to receive compensation while absent on bereavement leave, the employee shall notify his/her immediate supervisor or Department Head prior to the time set for beginning of his/her regular duties. Immediate family shall include the spouse, domestic partner, child (including legally adopted child), parent, grandparent, grandchild, step-parent, stepchild, sibling, step-sibling, uncle, aunt, nephew, niece, father-in-law, mother-in-law, sister-in-law, brother-in-law, son-in-law, or daughter-inlaw of the eligible employee. Requests for bereavement leave for persons not listed above may be granted at the discretion of the City Manager or his/her designee. The City’s Bereavement Leave policy will be implemented consistent with AB 1949.

ARTICLE 5. RETIREMENT

5.1 Public Employees’ Retirement System (PERS)

5.1.1 Miscellaneous PERS Plan (non-safety employees): The City shall provide retirement benefits under the Public Employees’ Retirement System plan commonly known as 2% @ 55 Retirement Plan for the term of this Compensation Plan. City will also provide “the highest 12 consecutive months” benefit. The City shall provide the 1959 Survivor Benefit Level IV

5.1.2 Employee Contribution to PERS:

5.1.2.1 Effective the first full pay period in October 2011, employees shall pay onethird (1/3) of the cost (.837%) of the after-added benefits of their PERS Plan in existence as of July 1, 2011.

5.1.2.2 Effective the first full pay period in October 2012, employees shall pay a total of two-thirds (2/3) of the cost (1.67%) of the after-added benefits of their PERS Plan in existence as of July 1, 2011.

5.1.2.3 Employees hired after June 30, 2011 shall pay one hundred percent (100%) of the after-added benefits of their PERS Plan (2.51%).

5.1.3 Employees hired on or after January 1, 2013, pursuant to the California State Legislature’s passage of the Public Employees’ Pension Reform Act (PEPRA) in 2012, who are defined as “new members” in California Government Code Section 7522.04(f), shall receive the 2% at 62 pension benefit formula, as specified in Government Code Section 7522.20(a).
61 City of Cloverdale Compensation Plan for At-Will Employees (07/01/24) 13 5.1.3.1 Effective July 1, 2013, new members subject to the 2% at 62 formula shall contribute 50% of the total “normal cost” as defined in Government Code Section 7522.04(g).

5.1.4 Safety PERS Plan (sworn employees): The City shall provide retirement benefits under the Public Employees’ Retirement System plan commonly known as 3% @ 50 Retirement Plan for the term of this Compensation Plan. City will also provide “the highest 12 consecutive months” benefit. The City shall provide the 1959 Survivor Benefit Level IV.

5.1.5 Safety Employee Contribution to PERS:

5.1.5.1 Effective the first full pay period in October 2012, employees shall pay a total of two-thirds (2/3) of the cost (5.47%) of the after-added benefits of their PERS Plan in existence as of July 1, 2011.

5.1.5.2 Employees hired after June 30, 2011 shall pay one hundred percent (100%) of the after-added benefits of their PERS Plan (8.207%).

5.1.6 Safety Employees hired on or after January 1, 2013, pursuant to the California State Legislature’s passage of the Public Employees’ Pension Reform Act (PEPRA) in 2012, who are defined as “new members” in California Government Code Section 7522.04(f), shall receive the 2.7% at 57 pension benefit formula, as specified in Government Code Section 7522.20(a).

5.1.6.1 Effective July 1, 2013, new members subject to the 2.7% at 57 formula shall contribute 50% of the total “normal cost” as defined in Government Code Section 7522.04(g).

Nothing in this Compensation Plan prevents the City from increasing employee contributions in the future to the extent allowable by PEPRA and/or applicable law.

5.2 Retirement Medical Benefit

5.2.1 FLSA-Non-Exempt Employees: The City will contribute fifty percent (50%) of the employee-only premium for health insurance upon retirement from the City, provided the employee has been employed with the City for eighteen (18) years or longer, and has reached the age of fifty (50) years.

5.2.2 FLSA-Exempt Employees: The City will contribute seventy-five percent (75%) of the employee-only premium for health insurance upon retirement from the City, provided the employee has been employed with the City for eighteen (18) years or longer, and has reached the age of fifty (50) years.

5.2.3 Employees Hired After June 30, 2011: The City will not contribute to the retiree health premiums of employees hired after June 30, 2011. 62 City of Cloverdale Compensation Plan for At-Will Employees (07/01/24) 14 ARTICLE 6. INSURANCE

6.1 Health Insurance

6.1.1 Medical Insurance: The City shall provide medical insurance as provided for in the Redwood Empire Municipal Insurance Fund (REMIF)-sponsored Health Plan for the employee and any eligible dependents. The employee may select the abovementioned plan or other coverage as offered through the City. If any plan other than the REMIF plan is selected by the employee, the employee is responsible for any amount of premium difference. Employees shall pay five percent (5%) of the cost of their medical insurance premium. The City will pay ninety-five percent (95%) of the cost of the premium.

Effective July 1, 2025, the City’s medical contribution will be benchmarked at 95% of the REMIF EPO 500 Plan.

Effective July 1, 2025, the City will contribute towards an employee-owned Health Reimbursement Account (HRA) for employees and their dependents who are eligible for insurance. Each July the annual contribution will be:

Employee Only: $500.00 per year
Employee + 1: $1,000.00 per year
Family: $1,500.00 per year

6.1.2 Group Vision Care and Dental Care: The City will provide group vision and dental care as provided for in the REMIF-sponsored Health Plan. The City will pay one hundred percent (100%) of the cost of the vision and dental care premiums.

6.2 Life Insurance
The City shall provide, at the City’s expense, a term life insurance benefit to employees in the amount of ($100,000). The City shall determine the insurance benefit plan that provides the above life insurance policy limits. Changes to existing policyholder accounts shall be at the sole discretion of the City.

6.3 Long Term Disability Insurance
The City shall provide, at the City’s expense, a Long-Term Disability (LTD) Insurance Plan.

Said Plan will provide a monthly benefit of sixty percent (60%) of Employees base salary, up to ten thousand dollars ($10,000) per month, and will provide a ninety (90) day waiting period before benefits commence.

ARTICLE 7. INDEMNIFICATION FOR ACTS OR OMISSIONS WITHIN THE SCOPE OF EMPLOYMENT The City shall provide for the defense of Employee in any action or proceeding alleging an act or omission within the scope of Employee’s employment in accordance with California Government Code sections 825, 995 et seq., and other applicable law. Notwithstanding anything to the contrary in this plan, in accordance with California Government Code section 63 City of Cloverdale Compensation Plan for At-Will Employees (07/01/24) 15 825, subdivision (a), the City reserves the right to not pay any judgment, compromise or settlement subject to that section until it is established that the injury arose out of an act or omission occurring within the scope of Employee’s employment pursuant to this plan.

Further, notwithstanding anything to the contrary in this plan, the City reserves the right to refuse to provide for the defense of Employee for the reasons set forth in California Government Code section 995.2 or other applicable provisions of law. Any City funds provided for the legal criminal defense of Employee shall be fully reimbursed in accordance with California Government Code section 53243.1 if Employee is convicted of a crime involving an abuse of her office or position as defined in California Government Code section 53243.4.

ARTICLE 8. OTHER TERMS AND CONDITIONS OF EMPLOYMENT
The City Manager, in consultation with Employee, shall fix any other terms and conditions of employment, as may be determined from time to time, relating to the performance of Employee, provided such terms and conditions are not inconsistent with provisions of this plan or law, or otherwise defined in the Cloverdale Municipal Code. Certain terms and conditions of employment are subject to approval by the City Council. Nothing in this plan shall have application to changes of the Municipal Code and matters subject to the exclusive jurisdiction of the City Council, unless specifically approved by the City Council.

ARTICLE 9. SEVERABILITY
In the event that any provision of this plan is finally held or determined to be illegal or void by a court having jurisdiction over the City, the remainder of this plan shall remain in full force and effect unless the parts found to be void are wholly inseparable from the remaining portion of this plan.
64 City of Cloverdale Compensation Plan for At-Will Employees (07/01/24) 16 At-Will Employees Salary Schedules
CITY OF CLOVERDALE - SALARY SCHEDULE AS OF JULY 1, 2024 Management, At-Will Employees
Position Step Hourly Biweekly Monthly Annually
Assistant City Manager/Community
Development Director 1 $69.1312 $5,530.50 $11,982.74 $143,792.89 2 $72.5878 $5,807.02 $12,581.88 $150,982.53
3 $76.2171 $6,097.37 $13,210.97 $158,531.66
4 $80.0280 $6,402.24 $13,871.52 $166,458.24
5 $84.0294 $6,722.35 $14,565.10 $174,781.15
Position Step Hourly Biweekly Monthly Annually
Chief of Police 1 $75.3765 $6,030.12 $13,065.26 $156,783.15 2 $79.1453 $6,331.63 $13,718.53 $164,622.31
3 $83.1026 $6,648.21 $14,404.45 $172,853.42
4 $87.2577 $6,980.62 $15,124.67 $181,496.10
5 $91.6206 $7,329.65 $15,880.91 $190,570.90
Position Step Hourly Biweekly Monthly Annually
City Clerk/Public Information Officer 1 $51.2707 $4,101.65 $8,886.91 $106,642.96 2 $53.8342 $4,306.74 $9,331.26 $111,975.11
3 $56.5259 $4,522.07 $9,797.82 $117,573.87
4 $59.3522 $4,748.18 $10,287.71 $123,452.56
5 $62.3198 $4,985.58 $10,802.10 $129,625.19
Position Step Hourly Biweekly Monthly Annually
Finance Director 1 $61.8142 $4,945.14 $10,714.46 $128,573.51 2 $64.9049 $5,192.39 $11,250.18 $135,002.19
3 $68.1501 $5,452.01 $11,812.69 $141,752.30
4 $71.5577 $5,724.61 $12,403.33 $148,839.91
5 $75.1355 $6,010.84 $13,023.49 $156,281.91
Position Step Hourly Biweekly Monthly Annually
Public Works Director 1 $65.6760 $5,254.08 $11,383.84 $136,606.04 2 $68.9598 $5,516.78 $11,953.03 $143,436.34
3 $72.4078 $5,792.62 $12,550.68 $150,608.16
4 $76.0282 $6,082.25 $13,178.21 $158,138.57
5 $79.8296 $6,386.37 $13,837.12 $166,045.50
65 City of Cloverdale Compensation Plan for At-Will Employees (07/01/24) 17 CITY OF CLOVERDALE - SALARY SCHEDULE AS OF JULY 1, 2025 Management, At-Will Employees
Position Step Hourly Biweekly Monthly Annually
Assistant City Manager/Community
Development Director 1 $71.2051 $5,696.41 $12,342.22 $148,106.67 2 $74.7654 $5,981.23 $12,959.33 $155,512.01
3 $78.5037 $6,280.29 $13,607.30 $163,287.61
4 $82.4288 $6,594.31 $14,287.67 $171,451.99
5 $86.5503 $6,924.02 $15,002.05 $180,024.59
Position Step Hourly Biweekly Monthly Annually
Chief of Police 1 $77.6378 $6,211.02 $13,457.22 $161,486.65 2 $81.5197 $6,521.58 $14,130.08 $169,560.98
3 $85.5957 $6,847.65 $14,836.59 $178,039.03
4 $89.8755 $7,190.04 $15,578.41 $186,940.98
5 $94.3692 $7,549.54 $16,357.34 $196,288.03
Position Step Hourly Biweekly Monthly Annually
City Clerk/Public Information Officer 1 $52.8088 $4,224.70 $9,153.52 $109,842.25 2 $55.4492 $4,435.94 $9,611.20 $115,334.37
3 $58.2217 $4,657.73 $10,091.76 $121,101.08
4 $61.1328 $4,890.62 $10,596.34 $127,156.14
5 $64.1894 $5,135.15 $11,126.16 $133,513.95
Position Step Hourly Biweekly Monthly Annually
Finance Director 1 $63.6686 $5,093.49 $11,035.89 $132,430.72 2 $66.8520 $5,348.16 $11,587.69 $139,052.25
3 $70.1946 $5,615.57 $12,167.07 $146,004.87
4 $73.7044 $5,896.35 $12,775.43 $153,305.11
5 $77.3896 $6,191.17 $13,414.20 $160,970.37
Position Step Hourly Biweekly Monthly Annually
Public Works Director 1 $67.6463 $5,411.70 $11,725.35 $140,704.22 2 $71.0286 $5,682.29 $12,311.62 $147,739.43
3 $74.5800 $5,966.40 $12,927.20 $155,126.41
4 $78.3090 $6,264.72 $13,573.56 $162,882.73
5 $82.2245 $6,577.96 $14,252.24 $171,026.86
66 City Council/Successor Agency
Agenda Item Summary Agenda Item:

Meeting Date:

E.4
December 11, 2024
Agenda Section:

Consent
Staff Contact:

Susie Holmes, Finance Director
Shannon Peterson, Finance & HR Manager
Agenda Item Title:

Budget Amendment for the Fiscal Year 2024-25 Cost of Living Adjustments ________________________________________________________________________________________ Recommended Council Action(s):

Adopt a Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale approving a budget amendment to the FY 2024-25 budget in the amount of $165,076 for salary and employee benefits expenses associated with the approval of Memorandum of Understandings with the Cloverdale Police Officers Association (CPOA), Cloverdale Dispatch Association (CDA), Cloverdale Classified Employees’ Association (CCSEA), a Compensation Plan with the Unaffiliated Employees, and Senior Staff Compensation Plan.” ________________________________________________________________________________________ Background:

On June 26, 2024, the City Council approved Resolution 031-2024, amending the job description and compensation for the Police Records Technician.

On August 28, 2024, the City Council approved Resolution 048-2024, a Memorandum of Understanding with the Cloverdale Dispatch Association (CDA), including a 4% Cost of Living Adjustment (COLA) in Fiscal Year 2024-25.

On September 11, 2024, the City Council approved Resolution 052-2024, a Memorandum of Understanding with the Cloverdale Classified Service Employees’ Association (CSEA), including a 2.5% COLA in Fiscal Year 2024-25, and Resolution 053-2024, the Compensation Plan with the Unaffiliated Employees, including a 3.5% COLA in Fiscal Year 2024-25.

On September 25, 2024, the City Council approved Resolution 057-2024, a Memorandum of Understanding with the Cloverdale Police Officers’ Association (CPOA), including a 4% Cost of Living Adjustment in Fiscal Year 2024-25. Additionally, reducing the budget by removing one of the Police Corporal positions.

On November 13, 2024, the City Council approved Resolution 065-2024 an At Will Employment Agreement for the City Manager, including a 3.5% Cost of Living Adjustment to the salary.

On December 11, 2024, the City Council approved Resolution 066-2024, approving a Compensation Plan with the Cloverdale Senior Staff At-Will Employees and Implementing Cost of Living Adjustments for Senior Staff At-Will Employees and the City Manager. The Cost of Living Adjustments for Senior Staff was 4% retro to July 1, 2024, and the Cost of Living Adjustment for the City Manager was 3.5% retroactive to July 1, 2024. _________________________________________________________________________________ Summary:

The cost-of-living adjustments are retroactive to July 1, 2024, and require a budget amendment of $165,076, which reflects the COLAs listed above and includes the elimination of one Police Corporal position and a salary adjustment for the Police Records Technician position. 67 City Council/Successor Agency Agenda Item Summary
June 14, 2023

Page 2 of 2 ends

________________________________________________________________________________________ Options:

N/A
________________________________________________________________________________________ Subcommittee Recommendation:

N/A
________________________________________________________________________________________ Budget/Financial Impact:

1. General Fund reserves in the amount of $104,477 will be used, (Misc. Payroll Accounts), effectively reducing the Unassigned General Fund balance to $2,188,737 (18.1% of budgeted expenditures) in the FY 2024-25 adopted budget; and

2. Water Enterprise Fund reserves in the amount of $28,285 will be used, (Misc. Payroll Accounts), effectively reducing the Water Enterprise Fund balance to $4,880,516; and

3. Sewer Enterprise Fund reserves in the amount of $22,663 will be used, (Misc. Payroll Accounts), effectively reducing the Sewer Enterprise Fund balance to $2,222,326; and

4. Airport Fund will have an increase in expenses of $284 (Misc. Payroll Accounts); and

5. Other Government funds will have an increase in expenses of $9,367 (Misc. Payroll Accounts). ________________________________________________________________________________________ Attachments:

1. Resolution

2. Exhibit A - Budget Amendment Form
68 CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. ___-2024

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE APPROVING A BUDGET AMENDMENT TO THE FISCAL YEAR 2024-25 BUDGET IN THE AMOUNT OF $165,076 FOR SALARY

AND EMPLOYEE BENEFIT EXPENSES ASSOCIATED WITH THE APPROVAL OF THE MEMORANDUM OF

UNDERSTANDINGS WITH THE CLOVERDALE POLICE OFFICERS ASSOCIATION, CLOVERDALE DISPATCH ASSOCIATION, CLOVERDALE CLASSIFIED EMPLOYEES’ ASSOCIATION, A COMPENSATION

PLAN WITH THE UNAFFILIATED EMPLOYEES, A COMPENSATION PLAN WITH SENIOR STAFF AND

AMENDED EMPLOYMENT AGREEMENT WITH THE CITY MANAGER
WHEREAS, on June 14, 2024, the City Council approved the Fiscal Years 2024-25 and 2025-26 Budget; and WHEREAS, On August 28, 2024, the City Council approved Resolution 048-2024 approving a Memorandum of Understanding with the Cloverdale Dispatch Association (CDA) which included a Cost of Living Increase of 4%; and
WHEREAS, On September 11, 2024, the City Council approved Resolution 053-2024 approving the Compensation Plan with the Unaffiliated Employees, which included a 3.5% Cost of Living Increase effective July 1st, 2024; and
WHEREAS, On September 11, 2024, the City Council approved Resolution 052-2024 approving a Memorandum of Understanding with the Cloverdale Classified Service Employees’ (CSEA), which included a Cost of Living Increase of 2.5%; and
WHEREAS, On September 25, 2024 the City Council approved Resolution 057-2024 approving a Memorandum of Understanding with the Cloverdale Police Officers’ Association (CPOA), which included a Cost of Living Increase of 4%; and
WHEREAS, On November 13, 2024, the City Council approved Resolution 065-2024 approving a contract with Kevin Thompson as City Manager, which included a Cost of Living Increase of 3.5%; and WHEREAS, On December 11, 2024 the City Council approved Resolution 066-2024 approving a Compensation Plan with Senior Staff At-Will Employees (City Clerk, Public Works Director, Chief of Police, Finance Director, and Assistant City Manager/Community Development Director) including a Cost of Living Increase of 4%, and City Manager cost of living increase of 3.5%; and WHEREAS, the cost of salaries and benefits has increased which will require an amendment to the City of Cloverdale FY 2024-25 budget identified in Exhibit A – Budget Amendment Form in the amount of $165,076 (General Fund, $104,477), (Water Enterprise Fund $28,285), (Sewer Enterprise Fund $22,663), (Airport Fund $284), (Other Government Funds ($9,367);
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Cloverdale hereby approves a budget amendment to the FY 2024-25 budget in the amount of $165,076 for salary and employee benefits expenses associated with the approval of Memorandum of Understandings with the Cloverdale Police Officers Association, Cloverdale Dispatch Association, Cloverdale Classified Employees’ Association, a Compensation Plan with the Unaffiliated Employees, a Compensation Plan with Senior Staff and amended employment agreements with City Manager.
69 The foregoing Resolution was duly introduced and adopted by the City Council of the City of Cloverdale at its regular meeting held on the 11th day of December 2024 by the following roll call vote:

Ayes: (0) –
Noes: (0) - None
Abstain: (0) - None

Absent: (0) - None
SO ORDERED: ATTEST:
______________________ _______________________
Todd Lands, Mayor Mike Maloney, City Clerk
Attachment:

Exhibit A – Budget Amendment Form
70 Budget Amendment Form

REVENUES AND OTHER FINANCING SOURCES
Fund Dept Amendment
Amount

REVENUE TOTAL -

EXPENDITURES AND OTHER FINANCING USES
Fund Dept Amendment
Amount
100 104,477
205-237 8,064
600 28,285
630 22,663
670 284
702 1,303
EXPENDITURE TOTAL 165,076

PURPOSE
position and salary adjustment for the Police Records Technician position.

Date Date
Date Entered by Date
Misc - Payroll
Misc - Payroll
Misc - Payroll
Misc - Payroll
Misc - Payroll
Misc - Payroll
Cost of Living Increases effective July 1, 2024, Elimination of one Police Corporal City Manager
Housing Successor Agency
Sewer
Water
Other Govt
Department Head Finance Director
Date Prepared
December 3, 2024
Account Description Account No.

Finance
Account No.

General Fund
Requesting Department
Account Description
Airport
Prepared By
Shannon Peterson
X:\Agenda Development\COUNCIL\2024 Reports\12-11-2024\Consent\E.4 - Labor Agreements Budget Amendment\Attachment #2 COLA BA form 71 City Council/Successor Agency
Agenda Item Summary Agenda Item:

Meeting Date:

E.5
December 11, 2024
Agenda Section:

Consent
Staff Contact:

Shannon Peterson, Finance & HR Manager
Agenda Item Title:

Resolution Approving the City of Cloverdale’s Salary Schedule effective July 1, 2024. ________________________________________________________________________________________ Recommended Council Action(s):

Adopt a Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale adopting the City of Cloverdale’s current salary schedule effective July 1, 2024.” ________________________________________________________________________________________ Background:

California Public Employees’ Retirement Law requires that employees’ pay rates and special compensation rates be published in a publicly available salary schedule in order to meet the definition of compensation earnable. Only those pay amounts that meet the definition of compensation earnable are used when calculating retirement benefits. The City of Cloverdale Salary Schedule with all pay rates and special compensation rates was last approved by the City Council on October 23, 2024 with an effective date July 1, 2024 which increased the salaries for the Cloverdale Classified Employees (CSEA), The Cloverdale Dispatchers Association (CDA), the Cloverdale Police Officers Association (POA) and the Cloverdale Unaffiliated employees.

The salary schedule should be its own, standalone document that the governing body adopts in a publicly noticed meeting that complies with all open meeting laws. Section 570.5 of the California Code of Regulations Title 2 requires that the City Salary Schedule be published on the City’s internet site and be approved by the City Council each time a modification is made.
______________________________________________________________________________________ Summary:

The following modifications to employee pay and compensation rates have been made since adoption of the previous salary schedule by the City Council:

1. On December 11, 2024, the City Council approved Resolution 066-2024 approving a Compensation Plan with the Cloverdale Senior Staff At-Will Employees and Implementing Cost of Living Adjustments for Senior Staff At-Will Employees and the City Manager. The Cost of Living Adjustments for Senior Staff was 4% retro to July 1, 2024, and the Cost of Living Adjustment for the City Manager was 3.5% retroactive to July 1, 2024.

Adoption of one unified pay schedule for all current employee classifications including negotiated memorandum of understandings, compensation plans and employment contracts for unrepresented employees is recommended to ensure compliance with State law. A resolution and updated stand-alone salary schedule reflecting the City Council approved modifications to employee pay and compensation rates are attached.
________________________________________________________________________________________ 72 City Council/Successor Agency Agenda Item Summary
Meeting Date: December 11, 2024
Item No.

Page 2 of 2 ends

Alternative Options:

1. Reject Resolution; or

2. Provide alternative Direction to Staff.
________________________________________________________________________________________ Subcommittee Recommendation:

N/A
________________________________________________________________________________________ Budget/Financial Impact:

There is no budget or fiscal impact associated with adoption of the salary schedule. ________________________________________________________________________________________ Attachments:

1. Resolution

2. Exhibit A - Salary Schedule
73 CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. ___-2024

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE ADOPTING THE CITY OF CLOVERDALE CURRENT SALARY SCHEDULE EFFECTIVE JULY 1, 2024 WHEREAS, the California Public Employees' Retirement Law, at Section 570.5 of the California Code of Regulations Title 2, requires the City of Cloverdale to publish the City's Current Salary Schedule on the City's internet site and the City Council to approve the Salary Schedule in its entirety each time a modification is made; and
WHEREAS, on October 23, 2024, the City Council approved revised salary ranges pursuant to Resolution No. 058-2024 which increased the salaries for the Cloverdale Classified Employees (CSEA), The Cloverdale Dispatchers Association (CDA), the Cloverdale Police Officers Association (POA) and the Cloverdale Unaffiliated employes; and
WHEREAS, On December 11, 2024, the City Council approved Resolution No. 066-2024 approving a Compensation Plan with the Cloverdale Senior Staff At-Will Employees and Implementing Cost of Living Adjustments for Senior Staff At-Will Employees and the City Manager; and WHEREAS, the approved Cost of Living Adjustments for Senior Staff was 4% retro to July 1, 2024, and the approved Cost of Living Adjustment for the City Manager was 3.5% retro to July 1, 2024; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Cloverdale that it does hereby approve the City of Cloverdale Salary Schedule effective July 1, 2024, attached hereto as Exhibit "A" and incorporated by this reference.

The foregoing Resolution No. ___-2024 was duly introduced and adopted by the City Council of the City of Cloverdale at its regular meeting held on the 11th day of December 2024, by the following roll call vote:

AYES: (_)
NOES: (_)
ABSTAIN: (_)
ABSENT: (_)
APPROVED: ATTEST:
______________________________ ____________________________________ Todd Lands, Mayor Michael Maloney, City Clerk
Attachment:

Exhibit A - City of Cloverdale Salary Schedule effective July 1, 2024 74 3.5% COLA for City Manager Effective July 1, 2024
4% COLA for Assistant City Manager/Community Development Director Effective July 1, 2024 4% COLA for Chief of Police Effective July 1, 2024
4% COLA for City Clerk/Public Information Officer Effective July 1, 2024 4% COLA for Finance Director Effective July 1, 2024
4% COLA for Public Works Director Effective July 1, 2024

CITY OF CLOVERDALE CURRENT SALARY SCHEDULE
AS OF JULY 1, 2024
75 Position Step Hourly Biweekly Monthly Annually
City Manager 1 $80.2628 $6,421.02 $13,912.21 $166,946.56 2 $84.2759 $6,742.07 $14,607.82 $175,293.89
3 $88.4897 $7,079.18 $15,338.22 $184,058.59
4 $92.9142 $7,433.14 $16,105.13 $193,261.52
5 $97.5599 $7,804.79 $16,910.38 $202,924.59
Position Step Hourly Biweekly Monthly Annually
Assistant City Manager/Community
Development Director 1 $69.1312 $5,530.50 $11,982.74 $143,792.89 2 $72.5878 $5,807.02 $12,581.88 $150,982.53
3 $76.2171 $6,097.37 $13,210.97 $158,531.66
4 $80.0280 $6,402.24 $13,871.52 $166,458.24
5 $84.0294 $6,722.35 $14,565.10 $174,781.15
Position Step Hourly Biweekly Monthly Annually
Chief of Police 1 $75.3765 $6,030.12 $13,065.26 $156,783.15 2 $79.1453 $6,331.63 $13,718.53 $164,622.31
3 $83.1026 $6,648.21 $14,404.45 $172,853.42
4 $87.2577 $6,980.62 $15,124.67 $181,496.10
5 $91.6206 $7,329.65 $15,880.91 $190,570.90
Position Step Hourly Biweekly Monthly Annually
City Clerk/Public Information Officer 1 $51.2707 $4,101.65 $8,886.91 $106,642.96 2 $53.8342 $4,306.74 $9,331.26 $111,975.11
3 $56.5259 $4,522.07 $9,797.82 $117,573.87
4 $59.3522 $4,748.18 $10,287.71 $123,452.56
5 $62.3198 $4,985.58 $10,802.10 $129,625.19
Position Step Hourly Biweekly Monthly Annually
Finance Director 1 $61.8142 $4,945.14 $10,714.46 $128,573.51 2 $64.9049 $5,192.39 $11,250.18 $135,002.19
3 $68.1501 $5,452.01 $11,812.69 $141,752.30
4 $71.5577 $5,724.61 $12,403.33 $148,839.91
5 $75.1355 $6,010.84 $13,023.49 $156,281.91
Position Step Hourly Biweekly Monthly Annually
Public Works Director 1 $65.6760 $5,254.08 $11,383.84 $136,606.04 2 $68.9598 $5,516.78 $11,953.03 $143,436.34
3 $72.4078 $5,792.62 $12,550.68 $150,608.16
4 $76.0282 $6,082.25 $13,178.21 $158,138.57
5 $79.8296 $6,386.37 $13,837.12 $166,045.50
CITY OF CLOVERDALE - SALARY SCHEDULE AS OF JULY 1, 2024 Management, At-Will Employees
76 Position Step Hourly Biweekly Monthly Annually
Officer 1 $40.1490 $3,211.92 $6,959.16 $83,509.92
2 $42.1565 $3,372.52 $7,307.12 $87,685.42
3 $44.2643 $3,541.14 $7,672.47 $92,069.69
4 $46.4775 $3,718.20 $8,056.10 $96,673.17
5 $48.8014 $3,904.11 $8,458.90 $101,506.83
Position Step Hourly Biweekly Monthly Annually
Corporal 1 $44.2968 $3,543.74 $7,678.11 $92,137.34
2 $46.5116 $3,720.93 $8,062.02 $96,744.21
3 $48.8372 $3,906.98 $8,465.12 $101,581.42
4 $51.2791 $4,102.33 $8,888.37 $106,660.49
5 $53.8430 $4,307.44 $9,332.79 $111,993.52
Position Step Hourly Biweekly Monthly Annually
Sergeant 1 $48.5869 $3,886.95 $8,421.73 $101,060.79
2 $51.0163 $4,081.30 $8,842.82 $106,113.83
3 $53.5671 $4,285.37 $9,284.96 $111,419.52
4 $56.2454 $4,499.63 $9,749.21 $116,990.50
5 $59.0577 $4,724.62 $10,236.67 $122,840.03
CITY OF CLOVERDALE - SALARY SCHEDULE AS OF JULY 1, 2024 Cloverdale Police Officers Association (POA)
77 Position Step Hourly Biweekly Monthly Annually
Accountant/Analyst 1 $37.2921 $2,983.37 $6,463.97 $77,567.61 2 $39.1567 $3,132.54 $6,787.17 $81,445.99
3 $41.1146 $3,289.17 $7,126.52 $85,518.29
4 $43.1703 $3,453.62 $7,482.85 $89,794.21
5 $45.3288 $3,626.30 $7,856.99 $94,283.92
Position Step Hourly Biweekly Monthly Annually
Accounting Assistant I
Position Step Hourly Biweekly Monthly Annually
Accounting Assistant II 1 $27.7818 $2,222.54 $4,815.51 $57,786.14 2 $29.1709 $2,333.67 $5,056.29 $60,675.44
3 $30.6294 $2,450.35 $5,309.10 $63,709.22
4 $32.1609 $2,572.87 $5,574.56 $66,894.68
5 $33.7689 $2,701.52 $5,853.28 $70,239.41
Position Step Hourly Biweekly Monthly Annually
Accounting Technician 1 $30.5601 $2,444.80 $5,297.08 $63,564.92 2 $32.0881 $2,567.05 $5,561.93 $66,743.17
3 $33.6925 $2,695.40 $5,840.03 $70,080.33
4 $35.3771 $2,830.17 $6,132.03 $73,584.35
5 $37.1459 $2,971.68 $6,438.63 $77,263.56
Position Step Hourly Biweekly Monthly Annually
Assistant Planner 1 $33.8370 $2,706.96 $5,865.08 $70,380.97 2 $35.5289 $2,842.31 $6,158.33 $73,900.02
3 $37.3053 $2,984.42 $6,466.25 $77,595.02
4 $39.1706 $3,133.64 $6,789.56 $81,474.77
5 $41.1291 $3,290.33 $7,129.04 $85,548.51
Position Step Hourly Biweekly Monthly Annually
Associate Planner 1 $46.9130 $3,753.04 $8,131.59 $97,579.10 2 $49.2587 $3,940.69 $8,538.17 $102,458.05
3 $51.7216 $4,137.73 $8,965.08 $107,580.96
4 $54.3077 $4,344.62 $9,413.33 $112,960.00
5 $57.0231 $4,561.85 $9,884.00 $118,608.00
Position Step Hourly Biweekly Monthly Annually
Code Enforcement Officer 1 $35.0267 $2,802.14 $6,071.30 $72,855.61 2 $36.7781 $2,942.25 $6,374.87 $76,498.39
3 $38.6170 $3,089.36 $6,693.61 $80,323.31
4 $40.5478 $3,243.83 $7,028.29 $84,339.47
5 $42.5752 $3,406.02 $7,379.70 $88,556.44
CITY OF CLOVERDALE - SALARY SCHEDULE AS OF JULY 1, 2024 Cloverdale Classified Service Employees Association
Range Not Currently Established
78 CITY OF CLOVERDALE - SALARY SCHEDULE AS OF JULY 1, 2024 Cloverdale Classified Service Employees Association
Position Step Hourly Biweekly Monthly Annually
Community Services Officer 1 $29.8860 $2,390.88 $5,180.24 $62,162.85 2 $31.3803 $2,510.42 $5,439.25 $65,270.99
3 $32.9493 $2,635.94 $5,711.21 $68,534.54
4 $34.5968 $2,767.74 $5,996.77 $71,961.27
5 $36.3266 $2,906.13 $6,296.61 $75,559.33
Position Step Hourly Biweekly Monthly Annually
Engineering Technician 1 $32.5056 $2,600.45 $5,634.31 $67,611.75 2 $34.1309 $2,730.47 $5,916.03 $70,992.33
3 $35.8375 $2,867.00 $6,211.83 $74,541.95
4 $37.6294 $3,010.35 $6,522.42 $78,269.05
5 $39.5108 $3,160.87 $6,848.54 $82,182.50
Position Step Hourly Biweekly Monthly Annually
Office Specialist 1 $21.3145 $1,705.16 $3,694.51 $44,334.12 2 $22.3802 $1,790.42 $3,879.24 $46,550.83
3 $23.4992 $1,879.94 $4,073.20 $48,878.37
4 $24.6742 $1,973.93 $4,276.86 $51,322.29
5 $25.9079 $2,072.63 $4,490.70 $53,888.40
Position Step Hourly Biweekly Monthly Annually
Park & Landscape Maintenance Assistant 1 $33.7474 $2,699.79 $5,849.54 $70,194.50 2 $35.4347 $2,834.78 $6,142.02 $73,704.23
3 $37.2065 $2,976.52 $6,449.12 $77,389.44
4 $39.0668 $3,125.34 $6,771.58 $81,258.91
5 $41.0201 $3,281.61 $7,110.15 $85,321.85
Position Step Hourly Biweekly Monthly Annually
Parks & Maintenance Lead Worker 1 $38.9139 $3,113.12 $6,745.08 $80,941.01 2 $40.8596 $3,268.77 $7,082.34 $84,988.06
3 $42.9026 $3,432.21 $7,436.46 $89,237.46
4 $45.0478 $3,603.82 $7,808.28 $93,699.34
5 $47.3001 $3,784.01 $8,198.69 $98,384.30
Position Step Hourly Biweekly Monthly Annually
Planning Technician 1 $32.5055 $2,600.44 $5,634.29 $67,611.50 2 $34.1308 $2,730.46 $5,916.01 $70,992.08
3 $35.8373 $2,866.99 $6,211.81 $74,541.68
4 $37.6292 $3,010.34 $6,522.40 $78,268.76
5 $39.5107 $3,160.85 $6,848.52 $82,182.20
79 CITY OF CLOVERDALE - SALARY SCHEDULE AS OF JULY 1, 2024 Cloverdale Classified Service Employees Association
Position Step Hourly Biweekly Monthly Annually
Senior Engineering Technician 1 $37.3814 $2,990.51 $6,479.45 $77,753.34 2 $39.2505 $3,140.04 $6,803.42 $81,641.01
3 $41.2130 $3,297.04 $7,143.59 $85,723.06
4 $43.2737 $3,461.89 $7,500.77 $90,009.21
5 $45.4373 $3,634.99 $7,875.81 $94,509.67
Position Step Hourly Biweekly Monthly Annually
Senior Wastewater Treatment Plant Operator 1 $45.3253 $3,626.03 $7,856.39 $94,276.67 2 $47.5916 $3,807.33 $8,249.21 $98,990.50
3 $49.9712 $3,997.69 $8,661.67 $103,940.03
4 $52.4697 $4,197.58 $9,094.75 $109,137.03
5 $55.0932 $4,407.46 $9,549.49 $114,593.88
Position Step Hourly Biweekly Monthly Annually
Senior Water Treatment Plant Operator 1 $47.9205 $3,833.64 $8,306.22 $99,674.65 2 $50.3165 $4,025.32 $8,721.53 $104,658.38
3 $52.8324 $4,226.59 $9,157.61 $109,891.30
4 $55.4740 $4,437.92 $9,615.49 $115,385.87
5 $58.2477 $4,659.81 $10,096.26 $121,155.16
Position Step Hourly Biweekly Monthly Annually
Utility Maintenance Crew Leader 1 $37.0608 $2,964.87 $6,423.88 $77,086.56 2 $38.9139 $3,113.11 $6,745.07 $80,940.89
3 $40.8596 $3,268.77 $7,082.33 $84,987.93
4 $42.9026 $3,432.20 $7,436.44 $89,237.33
5 $45.0477 $3,603.82 $7,808.27 $93,699.20
Position Step Hourly Biweekly Monthly Annually
Utility Maintenance Worker I (Public Works) 1 $27.7729 $2,221.83 $4,813.97 $57,767.69 2 $29.1616 $2,332.93 $5,054.67 $60,656.07
3 $30.6197 $2,449.57 $5,307.41 $63,688.88
4 $32.1506 $2,572.05 $5,572.78 $66,873.32
5 $33.7582 $2,700.65 $5,851.42 $70,216.99
Position Step Hourly Biweekly Monthly Annually
Utility Maintenance Worker II (Public Works) 1 $33.7474 $2,699.79 $5,849.54 $70,194.50 2 $35.4347 $2,834.78 $6,142.02 $73,704.23
3 $37.2065 $2,976.52 $6,449.12 $77,389.44
4 $39.0668 $3,125.34 $6,771.58 $81,258.91
5 $41.0201 $3,281.61 $7,110.15 $85,321.85
80 CITY OF CLOVERDALE - SALARY SCHEDULE AS OF JULY 1, 2024 Cloverdale Classified Service Employees Association
Position Step Hourly Biweekly Monthly Annually
Wastewater Treatment Plant Operator-In-Training 1 $32.0357 $2,562.86 $5,552.86 $66,634.27 Position Step Hourly Biweekly Monthly Annually
Wastewater Treatment Plant Operator I 1 $32.6076 $2,608.61 $5,651.98 $67,823.80 2 $34.2380 $2,739.04 $5,934.58 $71,214.99
3 $35.9499 $2,875.99 $6,231.31 $74,775.74
4 $37.7474 $3,019.79 $6,542.88 $78,514.53
5 $39.6347 $3,170.78 $6,870.02 $82,440.25
Position Step Hourly Biweekly Monthly Annually
Wastewater Treatment Plant Operator II
Position Step Hourly Biweekly Monthly Annually
Water Treatment Plant Operator-In-Training 1 $32.0357 $2,562.86 $5,552.86 $66,634.27 Position Step Hourly Biweekly Monthly Annually
Water Treatment Plant Operator I 1
Position Step Hourly Biweekly Monthly Annually
Water Treatment Plant Operator II 1 $42.7558 $3,420.46 $7,411.01 $88,932.08 2 $44.8936 $3,591.49 $7,781.56 $93,378.68
3 $47.1383 $3,771.06 $8,170.63 $98,047.61
4 $49.4952 $3,959.62 $8,579.17 $102,949.99
5 $51.9699 $4,157.60 $9,008.12 $108,097.49
Range Not Currently Established
Range Not Currently Established
81 Position Step Hourly Biweekly Monthly Annually
Dispatcher 1 $31.3922 $2,511.37 $5,441.31 $65,295.73
2 $32.9618 $2,636.94 $5,713.38 $68,560.52
3 $34.6099 $2,768.79 $5,999.05 $71,988.55
4 $36.3404 $2,907.23 $6,299.00 $75,587.97
5 $38.1574 $3,052.59 $6,613.95 $79,367.37
Position Step Hourly Biweekly Monthly Annually
Dispatch Supervisor 1 $36.0584 $2,884.67 $6,250.12 $75,001.43 2 $37.8613 $3,028.90 $6,562.63 $78,751.50
3 $39.7544 $3,180.35 $6,890.76 $82,689.08
4 $41.7421 $3,339.37 $7,235.29 $86,823.53
5 $43.8292 $3,506.33 $7,597.06 $91,164.71
CITY OF CLOVERDALE - SALARY SCHEDULE AS OF JULY 1, 2024 Cloverdale Dispatchers' Association
82 Position Step Hourly Biweekly Monthly Annually
Finance & HR Analyst 1 $45.7700 $3,661.60 $7,933.46 $95,201.54 2 $48.0585 $3,844.68 $8,330.13 $99,961.61
3 $50.4614 $4,036.91 $8,746.64 $104,959.69
4 $52.9845 $4,238.76 $9,183.97 $110,207.68
5 $55.6337 $4,450.69 $9,643.17 $115,718.06
Position Step Hourly Biweekly Monthly Annually
Finance & HR Manager 1 $53.7891 $4,303.13 $9,323.44 $111,881.26 2 $56.4785 $4,518.28 $9,789.61 $117,475.33
3 $59.3024 $4,744.20 $10,279.09 $123,349.09
4 $62.2676 $4,981.41 $10,793.05 $129,516.55
5 $65.3810 $5,230.48 $11,332.70 $135,992.38
Position Step Hourly Biweekly Monthly Annually
Parks Superintendent 1 $45.4984 $3,639.87 $7,886.39 $94,636.73 2 $47.7733 $3,821.87 $8,280.71 $99,368.56
3 $50.1620 $4,012.96 $8,694.75 $104,336.99
4 $52.6701 $4,213.61 $9,129.49 $109,553.84
5 $55.3036 $4,424.29 $9,585.96 $115,031.53
Position Step Hourly Biweekly Monthly Annually
Police Lieutenant 1 $58.4372 $4,674.98 $10,129.12 $121,549.43 2 $61.3591 $4,908.73 $10,635.57 $127,626.90
3 $64.4270 $5,154.16 $11,167.35 $134,008.24
4 $67.6484 $5,411.87 $11,725.72 $140,708.66
5 $71.0308 $5,682.46 $12,312.01 $147,744.09
CITY OF CLOVERDALE - SALARY SCHEDULE AS OF JULY 1, 2024 Unaffiliated Employees
83 By Employment Contract
Longevity 5%
Acting Pay 10%
Cloverdale Police Officers' Association (POA)
Bilingual - Conversational $150/month
Bilingual - Advanced $300/month
Canine Officer 5%
Education 1% - 6%
EMT $50/month
Field Training Officer 5%
Investigative Pay 5%
Longevity 2% - 8%
Out of Class Pay 5%
POST Advanced Certificate $250/month
POST Intermediate Certificate $150/month
School Resource Officer 5%
Shift Differential 5%
Uniform Allowance $1500/year
Cloverdale Dispatchers' Association
Bilingual - Conversational $150/month
Bilingual - Advanced $300/month
Communications Training Officer 5%
Education 1% - 6%
EMT $50/month
Longevity 2% - 8%
Out of Class Pay 5%
POST Advanced Certificate (Dispatcher) $250/month
POST Intermediate Certificate (Dispatcher) $150/month
POST Advanced Certificate (Police Records Technician)* $150/month POST Intermediate Certificate (Police Records Technician)* $100/month POST Records Supervisor Certificate (Police Records Technician)* $150/month Shift Differential 5%
Uniform Allowance $1025/year
Cloverdale Classified Service Employees Association
Bilingual - Conversational $150/month
Bilingual - Advanced $300/month
Certification Pay See Attachment A
Class B Drivers License 2%
Education - Academic Degrees ** 2% - 6%
Education - Academic Degrees *** 2%
Amount/Percentage
CITY OF CLOVERDALE - SALARY SCHEDULE AS OF JULY 1, 2024 Pensionable Incentive Pays by Unit
Amount/Percentage
Amount/Percentage
Amount/Percentage
* New or Updated Incentive Pay
**Employees hired on or before June 30,2017
**Employees hired after June 30,2017
84 CITY OF CLOVERDALE - SALARY SCHEDULE AS OF JULY 1, 2024 Pensionable Incentive Pays by Unit
Longevity 2% - 8%
Out of Class Pay 5%
Uniform Allowance (Community Services Officer) $1375/year Unaffiliated
Bilingual - Conversational $150/month
Bilingual - Advanced $300/month
Education - Academic Degrees ** 2% - 6%
Education - Academic Degrees *** 2%
Education - Certificates $75 or $150/month
Longevity 2% - 8%
Out of Class Pay 5%
Uniform Allowance (Police Lieutenant) $1500/year
Water Distributions License Grade II $50/mth
Amount/Percentage
* New or Updated Incentive Pay
**Employees hired on or before June 30,2017
**Employees hired after June 30,2017
85 Exhibit A - Cloverdale Classified Employee Association Monthly Pay Incentives for Certificate Series as of October 18, 2021 CERTIFICATIONS:

WATER OPERATIONS
Grade I Water Distribution Certificate MQ MQ MQ $25 $25 $25 $25 Grade II Water Distribution Certificate $50 MQ $50 MQr MQr $50 $50 $50 Grade I Water Treatment Plant Operator Certificate $25 MQ $25 $25 $25 Grade II Water Treatment Plant Operator Certificate $50 $50 $50 MQr $50 $50 $50 Grade III Water Treatment Plant Operator Certificate $75 MQ

WASTEWATER
Grade I Wastewater Treatment Plant Operator
Certification $25 $25 $25 $25 $25 MQ $25
Grade II Wastewater Treatment Plant Operator
Certification $50 $50 $50 $50 $50 $50 MQ MQ
Wastewater Collection Systems Maintenance1

PARKS, LANDSCAPE & MAINTENANCE
Qualified Applicators Certificate for pesticides MQ MQr Grade 1 Water Distribution Certificate MQ MQr
Grade 2 Water Distribution Certificate $50
Playground equipment safety inspection Certification MQ MQr Arborist License $100 $100 $100

BILINGUAL INCENTIVE
Bilingual Certificates $150/month
Advanced Bilingual Certificate $300/Month
Monthly Allowable Max. / Employee 2 $150 $200 $150 $125 $50 $150 $100 $100 $100 $150 $50 N/A MQ: Minimum Qualifications per current job description.

MQr: Recommended Minimum Qualification for position due to Federal, State or other local/city requirements for position duties and responsibilities. 1 Certificate Pay is Not Applicable at this time.
2 Maximum Certificate Pay is based on Highest Certificate within a Series and is not cumulative within a series.

Senior Water
Treatment Plant
Operator
POSITION:

Utility
Maintenance
Worker I
Utility
Maintenance
Worker II
Water Treatment
Plant Operator I
Water Treatment
Plant Operator II
SR
Engineering
Technician
All Classified
Employees per
MOU
Wastewater
Treatment
Plant
Operator I
Wastewater
Treatment
Plant
Operator II
Senior
Wastewater
Treatment Plant
Operator
Parks &
Landscape
Assistant
Parks &
Landscape Lead
Worker
Engineering
Technician
86 City Council/Successor
Agency
Agenda Item Summary
Agenda Item:

Meeting Date:

E.6
December 11, 2024
Agenda Section:

Consent
Staff Contact:

Susie Holmes, Finance Director
Agenda Item Title:

Recognized Obligation Payment Schedule 25-26 for the Period July 1, 2025, to June 30, 2026, and Administrative Budget for Fiscal Year 2025-26
________________________________________________________________________________________ Recommended Council Action(s):

Adopt A Resolution Entitled, “A Resolution of the Cloverdale City Council adopting the Recognized Obligation Payment Schedule 25-26 for the Period July 1, 2025, to June 30, 2026, and the Successor Agency’s Administrative Budget for Fiscal Year 2025-26.”
________________________________________________________________________________________ Background:

All California redevelopment agencies were dissolved effective February 1, 2012, pursuant to Assembly Bill x1 26 and subsequent legislation referred to as the “Dissolution Act”. The Cloverdale Community Development Successor Agency was established via Resolution No. SA 001-2012 on July 11, 2012, to wind down the affairs of the former Cloverdale Community Development Agency (“CCDA”) pursuant to the Dissolution Act.

Health and Safety Code § 34177(o) requires the Successor Agency to prepare a Recognized Obligation Payment Schedule (“ROPS”) that requests funding for former CCDA obligations on an annual basis. Successor Agency staff and consultants have prepared a ROPS 25-26 that requests funding for obligations due between July 1, 2025 and June 30, 2026.

The ROPS Detail Form lists the current outstanding obligations, debts, and payments due for the ROPS A (July to December) and B (January to June) periods. If necessary, the agency may submit an amendment to the ROPS no later than October 1, 2025, if necessary, to increase payments owed on approved enforceable obligations during the ROPS B period (January to June).

Health and Safety Code Section 34177(j) also requires the Successor Agency to prepare an annual administrative budget that covers the fiscal year. The Cloverdale Successor Agency has prepared a detailed Administrative Budget for Fiscal Year 2025-26, attached to the accompanying resolution.

If the ROPS and Administrative Budget are approved by the Successor Agency, they will be forwarded to the Sonoma County Consolidated Oversight Board (“Oversight Board”) for their consideration in January 2025.

The Oversight Board-approved ROPS must be posted on the Successor Agency’s website and submitted to the California Department of Finance (“DOF”), the State Controller, and the County Auditor-Controller by February 1, 2025. If the ROPS is not submitted on time, the Successor Agency is subject to a penalty fee of up to $10,000 per day.
________________________________________________________________________________________ 87 City Council/Successor Agency Agenda Item Summary
Meeting Date: December 11, 2024

Page 2 of 3 ends

Summary:

ROPS 25-26 OBLIGATIONS
The following describes the $4.71 million requested from Redevelopment Property Tax Trust Funds (“RPTTF”) for enforceable obligations on the ROPS 25-26.
• Item 8 – Administrative Budget – The Successor Agency is requesting $229,000 for its FY 2025-26 administrative expenses, which is less than the maximum permitted by law of $250,000. The administrative budget is needed to fund staff time to prepare the ROPS, prepare for and attend Successor Agency and Oversight Board meetings, administer payments, and maintain financial records including the annual audited financial statements. • Item 17 – Contract for Bond Administration – $3,000 is requested to pay an administrative fee charged by the fiscal agent on the 2020 Bonds pursuant to an enforceable contract. • Item 18 – Continuing Disclosure Reports – $1,650 is requested to pay a consultant to prepare and submit legally mandated reports on the 2020 Bonds pursuant to an enforceable contract. • Item 26 – 2020 Tax Allocation Refunding Bonds (“2020 Bonds”) - $1,573,400 is requested to make debt service payments on the 2020 Bonds by August 1, 2025, and February 1, 2026, as required pursuant to the Indenture of Trust for the 2020 Bonds. The debt service payments will be funded by a Reserve Balance held from the ROPS 24-25.
• Item 27 – Reserves for 2020 Bonds - $2,898,050 is requested to be held as a reserve for the next three debt service payments (August 1, 2026, February 1, 2027, and August 1, 2027). Of this amount, $1,304,450 will be funded by a Reserve Balance held from the ROPS 24-25, and $1,593,600 is requested from RPTTF. The reserve is required by Section 5.08(c)(iii) of the Indenture of Trust for the 2020 Bonds.

Cash Balances
The Report of Cash Balances in the current ROPS represents the Successor Agency’s estimate of the cash balance as of June 30, 2023. It shows the inflow and outflow of funds held by the Successor Agency. Funds are being spent in a timely manner and consistent with the approvals of the Oversight Board and DOF. The Cash Balances page helps the Successor Agency to identify other funds available to spend on enforceable obligations, detailed as follows:
• Reserve Balance: The Successor Agency had $1,383,716 in reserve balances from prior ROPS periods that were spent on ROPS 22-23 obligations as approved by DOF or is reserved for subsequent ROPS. • Other Funds: The Successor Agency had an Other Funds Balance of $66,526 remaining as of June 30, 2023. This amount has been applied to the ROPS 25-26 administrative allowance. • Redevelopment Property Tax Trust Funds (“RPTTF”): The Successor Agency spent all RPTTF received for the ROPS 22-23, with the exception of $2,849,291 that was held as a reserve for future debt service payments and a $23,202 Prior Period Adjustment for the ROPS 22-23. 88 City Council/Successor Agency Agenda Item Summary
Meeting Date: December 11, 2024

Page 3 of 3 ends

ROPS 22-23 Prior Period Adjustment
As required by HSC section 34186 (c), the Successor Agency prepared a reconciliation between approved and actual payments on enforceable obligations from the ROPS covering Fiscal Year 2022-23 and submitted this reconciliation to the County Auditor-Controller (“CAC”) by October 1, 2024. The CAC reviewed the Prior Period Adjustment and submitted its determination to DOF. The CAC and Successor Agency agree on a $23,202 difference between approved and actual expenses. DOF will reduce the ROPS 25-26 RPTTF allocation by $23,202.

OVERSIGHT BOARD
The Oversight Board reviews actions taken by all successor agencies within Sonoma County, including the ROPS. The Oversight Board will consider the ROPS 25-26 at its meeting in January 2025. The ROPS 25-26 will be submitted to DOF after the Oversight Board meeting to meet the February 1, 2025, deadline. ________________________________________________________________________________________ Options:

1. Reject the Resolution; or

2. Provide alternative direction to City staff.
________________________________________________________________________________________ Subcommittee Recommendation:

N/A
________________________________________________________________________________________ Budget/Financial Impact:

The ROPS establishes the enforceable obligations that the Successor Agency will be authorized to pay during July 1, 2025, to June 30, 2026, period and establishes the Successor Agency’s Administrative Budget for Fiscal Year 2025-26.
________________________________________________________________________________________ Attachments:

1. Resolution

2. Exhibit A - ROPS 25-26

3. Exhibit B - Administrative Budget for FY 2025-26
89 CLOVERDALE COMMUNITY DEVELOPMENT SUCCESSOR AGENCY
RESOLUTION NO. SA 001-2024

A RESOLUTION OF THE CLOVERDALE COMMUNITY DEVELOPMENT SUCCESSOR AGENCY APPROVING THE RECOGNIZED OBLIGATION PAYMENT SCHEDULE 25-26 AND THE SUCCESSOR AGENCY’S ADMINISTRATIVE BUDGET FOR FISCAL YEAR 2025-26 WHEREAS, Assembly Bill 26 (“ABx1 26”) was enacted by the State Legislature and signed by the Governor as of June 29, 2011; and
WHEREAS, on December 29, 2011, the California Supreme Court delivered its decision in California Redevelopment Association v. Matasantos, finding ABx1 26 largely constitutional and resulting in the dissolution of all California redevelopment agencies, including the Cloverdale Community Development Agency (“CCDA”); and
WHEREAS, on January 11, 2012, pursuant to Resolution No. 003-2012, the City Council of the City of Cloverdale (“City Council”) elected to serve as the Successor Agency to the CCDA (“Successor Agency”) pursuant to Health and Safety Code Section 34177 and other applicable laws; and WHEREAS, the dissolution of the CCDA and all other California redevelopment agencies became effective on February 1, 2012; and
WHEREAS, on June 27, 2012, AB 1484, a budget trailer bill that made substantial amendments and additions to ABx1 26, was signed into law; and
WHEREAS, on July 11, 2012, pursuant to AB 1484 and Resolution No. SA 001-2012, the Successor Agency was established as a separate public entity; and WHEREAS, on September 22, 2015, Senate Bill 107 was signed into law making substantial amendments and additions to ABx1 26 and AB 1484 (collectively referred to as the “Dissolution Act”); and
WHEREAS, among the duties of successor agencies is the preparation of a recognized obligation payment schedule (“ROPS”) for the ensuing twelve-month period for consideration by a countywide oversight board and California Department of Finance (“DOF”) for administering the wind-down of financial obligations of its former redevelopment agency; and WHEREAS, the Dissolution Act requires that the proposed ROPS be transmitted to the countywide oversight board, county auditor-controller, county executive officer, and DOF, after which time the oversight board may approve and order transmittal of the adopted ROPS to DOF, the State Controller, and the county auditor-controller for their consideration; and WHEREAS, the proposed ROPS 25-26 for the twelve-month period from July 1, 2025, through June 30, 2026, attached hereto as Exhibit “A” has been prepared by staff and consultants consistent with the provisions of the Dissolution Act and in the format made available by DOF; and
WHEREAS, the Dissolution Act requires the Successor Agency to prepare a proposed administrative budget and submit it to the Oversight Board for approval; and 90 WHEREAS, the proposed ROPS 25-26 includes an administrative budget of $229,000 for Fiscal Year 2025-26, or $114,500 between each ROPS period within the fiscal year, to pay for staffing, operating costs, and professional administrative services related to the wind-down of the former redevelopment agency out of the administrative cost allowance permitted by the Dissolution Act, as detailed in the Administrative Budget attached as Exhibit “B”; and WHEREAS, the Successor Agency desires to approve the ROPS 25-26 and Administrative Budget for Fiscal Year 2025-26 and transmit them to various parties as required by the Dissolution Act.

NOW, THEREFORE BE IT RESOLVED by the Cloverdale Community Development Successor Agency that is does hereby:

1. Finds and determines that the above recitals are true and correct.

2. Approves the ROPS 25-26 for the twelve-month period from July 1, 2025, through June 30, 2026, attached hereto as Exhibit “A”.

3. Approves a Fiscal Year 2025-26 administrative budget in the amount of $229,000, which is incorporated in the ROPS 25-26 and attached hereto as Exhibit “B”.

4. Authorizes the City Manager to transmit and post a copy of the ROPS 25-26 as required by the Dissolution Act and to take such further actions as may be necessary or appropriate to carry out the Successor Agency’s obligations pursuant to this Resolution.

It is hereby certified that the foregoing Resolution No. SA 001-2024 was duly introduced and legally adopted by the Cloverdale Community Development Successor Agency at its regular meeting held on this 11th day of December, 2024 by the following roll call vote:

Ayes:

Noes:

Absent:

Recuse:

Approved Attested
_________________________________ _________________________________ Todd Land, Mayor Mike Maloney, City Clerk
Attachments:

Exhibit A - ROPS FY25-26
Exhibit B - Administrative Budget FY25-26
91 Recognized Obligation Payment Schedule (ROPS 25-26) - Summary Filed for the July 1, 2025 through June 30, 2026 Period Successor Agency: Cloverdale
County: Sonoma
Current Period Requested Funding for Enforceable
Obligations (ROPS Detail)
25-26A Total
(July -
December)
25-26B Total
(January -
June)
ROPS 25-26
Total
A Enforceable Obligations Funded as Follows (B+C+D) $ 1,350,476 $ 1,593,900 $ 2,944,376 B Bond Proceeds - - -
C Reserve Balance 1,283,950 1,593,900 2,877,850
D Other Funds 66,526 - 66,526
E Redevelopment Property Tax Trust Fund (RPTTF) (F+G) $ 50,974 $ 1,709,750 $ 1,760,724 F RPTTF 3,000 1,595,250 1,598,250
G Administrative RPTTF 47,974 114,500 162,474
H Current Period Enforceable Obligations (A+E) $ 1,401,450 $ 3,303,650 $ 4,705,100 Certification of Oversight Board Chairman:

Name Title
Pursuant to Section 34177 (o) of the Health and Safety
code, I hereby certify that the above is a true and
accurate Recognized Obligation Payment Schedule for
the above named successor agency. /s/
Signature Date
92 Cloverdale
Recognized Obligation Payment Schedule (ROPS 25-26) - ROPS Detail July 1, 2025 through June 30, 2026

A B C D E F G H I J K L M N O P Q R S T U V W
Item
# Project Name Obligation Type
Agreement
Execution
Date
Agreement
Termination
Date
Payee Description Project Area
Total
Outstanding
Obligation
Retired
ROPS
25-26
Total
ROPS 25-26A (Jul - Dec)
25-26A
Total
ROPS 25-26B (Jan - Jun)
25-26B
Total
Fund Sources Fund Sources
Bond
Proceeds
Reserve
Balance
Other
Funds RPTTF Admin RPTTF
Bond
Proceeds
Reserve
Balance
Other
Funds
RPTTF
Admin
RPTTF
$47,483,450 $4,705,100 $- $1,283,950 $66,526 $3,000 $47,974 $1,401,450 $- $1,593,900 $- $1,595,250 $114,500 $3,303,650 8 Administration
Budget
Admin
Costs
07/01/
2024
06/30/2025 Various Administration
Budget
Cloverdale
Redevelopment
Agency
3,435,000 N $229,000 - - 66,526 - 47,974 $114,500 - - - - 114,500 $114,500 17 Contract for
Bond
Administration
Fees 12/23/
2015
06/30/2039 Union
Bank
Contract for
bond
administration
Cloverdale
Redevelopment
Agency
42,000 N $3,000 - - - 3,000 - $3,000 - - - - - $-
18 Continuing
Disclosure
Reports
Fees 12/23/
2015
06/30/2040 HdL
Coren
&
Cone
Contract for
continuing
disclosure
reports
Cloverdale
Redevelopment
Agency
24,750 N $1,650 - - - - - $- - - - 1,650 - $1,650
26 2020 Tax
Allocation
Refunding
Bonds
Refunding
Bonds
Issued
After 6/
27/12
09/01/
2020
08/01/2038 Union
Bank
Refunded Tax
Allocation
Bonds, Series
2015
21,990,850 N $1,573,400 - 1,283,950 - - - $1,283,950 - 289,450 - - - $289,450 27 Reserves for
2020 Tax
Allocation
Refunding
Bonds
Reserves 09/01/
2020
08/01/2038 Union
Bank
Reserve
required by
Section 5.08
of the
Indenture for
the 2020 Tax
Allocation
Refunding
Bonds
21,990,850 N $2,898,050 - - - - - $- - 1,304,450 - 1,593,600 - $2,898,050 93 Cloverdale
Recognized Obligation Payment Schedule (ROPS 25-26) - Report of Cash Balances July 1, 2022 through June 30, 2023
(Report Amounts in Whole Dollars)
Pursuant to Health and Safety Code section 34177 (l), Redevelopment Property Tax Trust Fund (RPTTF) may be listed as a source of payment on the ROPS, but only to the extent no other funding source is available or when payment from property tax revenues is required by an enforceable obligation.

A B C D E F G H
ROPS 22-23 Cash Balances
(07/01/22 - 06/30/23)
Fund Sources
Comments
Bond Proceeds Reserve Balance Other Funds RPTTF
Bonds issued
on or before
12/31/10
Bonds issued
on or after
01/01/11
Prior ROPS
RPTTF and
Reserve
Balances retained
for future
period(s)
Rent, grants,
interest, etc.

Non-Admin
and Admin
1 Beginning Available Cash Balance (Actual 07/01/22)
RPTTF amount should exclude "A" period distribution
amount.
1,600,043 126,657 2,610 E: Reserve Balance approved on ROPS 22-23, Item 16 ($1,383,716) + PPA 20-21
held for ROPS 23-24 ($206,131) + PPA 21-22
held for ROPS 24-25 ($10,196). F: Balance
carried over from prior period G: PPA 19-20
held for 22-23 ($2,610)
2 Revenue/Income (Actual 06/30/23)
RPTTF amount should tie to the ROPS 22-23 total
distribution from the County Auditor-Controller
66,526 3,306,940 E: Other funds revenue from Sandholm
payment ($4,825) + City reimbursement
agreement ($61,701)
3 Expenditures for ROPS 22-23 Enforceable Obligations
(Actual 06/30/23)
1,383,716 437,057 Matches amounts reported on PPA 22-23 (CAC adjusted). RPTTF expenditures exclude
the Reserve Balance held for ROPS 23-24A
debt service
4 Retention of Available Cash Balance (Actual 06/30/23) RPTTF amount retained should only include the amounts
distributed as reserve for future period(s)
216,327 126,657 2,849,291 E: PPA 20-21 held for ROPS 23-24 ($206,131) + PPA 21-22 held for ROPS 24-25
($10,196) F: Other Funds held for ROPS
24-25 ($126,657) G: Reserve held for next A
period debt service
94 Pursuant to Health and Safety Code section 34177 (l), Redevelopment Property Tax Trust Fund (RPTTF) may be listed as a source of payment on the ROPS, but only to the extent no other funding source is available or when payment from property tax revenues is required by an enforceable obligation.

Non-Admin
and Admin
5 ROPS 22-23 RPTTF Prior Period Adjustment
RPTTF amount should tie to the Agency's ROPS 22-23 PPA
form submitted to the CAC
No entry required 23,202
6 Ending Actual Available Cash Balance (06/30/23)
C to F = (1 + 2 - 3 - 4), G = (1 + 2 - 3 - 4 - 5)
$- $- $- $66,526 $- F: Other Funds Revenue 22-23 ($66,526) applied to ROPS 25-26
95 Cloverdale
Recognized Obligation Payment Schedule (ROPS 25-26) - Notes July 1, 2025 through June 30, 2026
Item # Notes/Comments
8 17
18 26
27 96
Exhibit B
Cloverdale Successor Agency
Administrative Budget FY 2025-26 For July 1, 2025 to June 30, 2026 Expense Category Responsibilities
FY 2025-26
Proposed
Budget
Salaries and Wages
Staff salaries, benefits, and
payroll taxes
• Process payment of enforceable obligations
• Maintain documentation of Agency financial and other records • Coordinate with consultant to answer questions and provide documentation as requested by Oversight Board, County AuditorController, and Department of Finance • Coordinate with auditors to audit Successor Agency fund • Coordinate and hold Successor Agency meetings
• Includes time for Finance, Assistant City Manager, City Manager, City Attorney, and City Clerk departments
$176,220
Total $176,220
Maintenance and
Operations
Contract services (RSG, Inc.)
• Prepare ROPS, PPA, staff reports, and resolutions
• Coordinate with and answer questions for Oversight Board, County Auditor-Controller, and Department of Finance
• Monitor and project cash flow to ensure sufficient revenues for obligations and to inform Agency staff of expected revenues $25,000
Auditor • Audit Successor Agency funds and prepare annual audit • Provide legal services as needed $5,400
Operating and overhead
costs
• Successor Agency share of City Hall overhead and operating costs for Administrative budgets (supplies, utilities, website updates and IT, meeting mileage, etc.)
$23,276
Total $52,676
Rounding Factor • Round down to nearest thousand ($104) Total Budget $229,000
97 City Council/Successor Agency
Agenda Item Summary Agenda Item:

Meeting Date:

E.7
December 11, 2024
Agenda Section:

Consent
Staff Contact:

David Kelley, City Manager
Kevin Thompson, Assistant City Manager
Agenda Item Title:

Professional Services Agreement with West Yost for City Engineering and Grant Management Services for Cloverdale
________________________________________________________________________________________ Recommended Council Action(s):

Adopt a Resolution Entitled, “A Resolution Of The City Council Of The City Of Cloverdale Approving a Professional Services Agreement With West Yost to Provide Professional City Engineering Services, and Authorizing The City Manager to Execute the Agreement.” ________________________________________________________________________________________ Background:

On May 27, 2021, the former City Engineer/ Public Works Director submitted a letter of resignation effective June 29, 2021. The City immediately began recruitment efforts and to date has not received a qualified applicant. In response to a significant need for in house professional engineering services, the City solicited proposals from Coastland Civil Engineering and West Yost. West Yost submitted a letter proposal to provide the City with a Scope of Services and Budget for providing on-call, as-needed support for interim City Engineer and Public Works Director services.

On October 13, 2021, the City Council approved a contract with West Yost. to provide interim City Engineer and Public Works Director services that included planning, organizing, directing, and overseeing the activities and operations of the Engineering and Public Works Departments, including design and inspection in the areas of land development, traffic, utilities, solid waste, storm, sewer, and water and wastewater treatment.

On May 25, 2022, the City Council approved Amendment No. 1 to the Professional Services Agreement to add additional budget and extend the contract. On November 9, 2022 the City Council approved Amendment No. 2 to the Professional Services Agreement to add additional budget and extend the contract. Amendment No. 3 administratively extended the contract to cover work from June 30 through December 31, 2023. On December 13, 2023, City Council approved Amendment No. 4 to the Professional Services Agreement to extend the contract to June 30, 2024. On March 13, 2024, City Council approved Amendment No. 5 to the Professional Services Agreement to add additional budget and extend the contract to December 31, 2024.

Rather than continue with contract amendmentsfor interim City Engineer and Public Works Director services, entering into a new contract for City Engineer services is preferred.

Vanessa Apodaca, Principal Engineer, serves as the on-call contract engineer/project manager, with support provided by assigned West Yost staff, as needed. Ms. Apodaca previously served as the City’s Interim City Engineer between 2015-2017 and is uniquely qualified to serve as the City’s City Engineer. 98 City Council/Successor Agency Agenda Item Summary
Meeting Date: December 11, 2024

Page 2 of 4 ends

________________________________________________________________________________________ Summary:

Key tasks and services performed under the Professional Services Agreement with West Yost Associates, Inc. to provide City Engineer Services are as follows:

Task 1. On-Call Support
West Yost will provide professional engineering services on an as-needed basis and as directed by the City Manager. Ms. Apodaca will be available remotely on an on-call basis for up to twelve (12) hours per week on average, including up to three (3) in-person visits to City offices or other City facilities per month. Additional hours and/or in-person meetings may be available with advance notice. In addition to Ms. Apodaca’s direct availability, West Yost has additional professional, technical, and office administrative team members available to support the on-call services. Ms. Apodaca supervises and oversees additional support staff needed to address key functions of city engineering duties of the Streets, Water, and Wastewater Divisions including critical Capital Improvements Projects. In addition, West Yost has provided grants services, project management of capital improvement projects and additional duties related to oversight and inspection of residential developments.

Duties of the City Engineer include but are not limited to the following work tasks:
• Participate in the development and implementation of both short-range and long-range goals, objectives, policies, and procedures relative to public works engineering activities and maintenance operations.
• Funding support, including grant applications and grant administration. • Propose, review, and negotiate development conditions and coordinate with developers, contractors, and engineers.
• Construction management and public works inspection for development projects. • Administer contracts for engineering consultants and construction of municipal buildings and other public works.
• Interpret and/or establish technical criteria, standards, and administrative policies for subordinates, other departments, and the public.
• Determine scope of engineering projects, review plans of private contractors, and make technical engineering decisions.
• Participate in the preparation and administration of the Capital Improvement Program. • Represent the Engineering Department at City Council, local, and regional commission meetings. • Support preparation and administration of the Engineering and Public Works Departments’ budgets. • Prepare and present engineering recommendations to the City Council after considering alternatives, advisability, and conformance of proposals with applicable codes, rules, regulations, and industry standards.
• Coordinate engineering activities with other City departments and with outside agencies. • Prepare reports, correspondences, special studies, and technical memorandums. • Respond to complex citizen inquiries and complaints.
• Provide professional and technical staff assistance.
• Support the Public Works Director and other City staff. • Perform related duties as assigned.

Under this task, West Yost staff have provided project management services for the following projects, programs, and activities:
99 City Council/Successor Agency Agenda Item Summary
Meeting Date: December 11, 2024

Page 3 of 4 ends

• 4th Street Reconstruction project
• Biosolids Removal Project at the Wastewater Treatment Plant • East 2nd Street and Vista View Repair projects
• Grant applications and administration (approximately $5.7M awarded) Task 2. Project Management and Quality Assurance/Quality Control This task includes project management related activities, including project initiation, general project coordination, and development and review of project invoices.

Other Critical tasks performed by West Yost that are ongoing and require staffing assistance • Grant Management - Preparation and Administration of the successful grant application for the 2021 Urban and Multibenefit Drought Relief Grant Program ($3,005,000). West Yost staff cost associated with preparation and submittal of the grant application was approximately $27,500. Ongoing grant administration and project management costs are anticipated to be required on an ongoing basis and are reimbursable under the grant agreement.
• Water / Wastewater Assistance - Preparation of Annual Water Supply and Demand Assessments required to be submitted to the State Water Board. Preparation of the assessment by West Yost generated a cost savings of approximately $15,000 when compared to cost proposals from other engineering firms that provide similar services. In addition to preparation and submittal of the assessments, the City anticipates additional ongoing costs associated with responding to the State Board’s requirements for monitoring the City’s water supply. • Development Review - Development review support including public works inspections, processing variance requests, calculating development impact fees, technical reviews of proposed infrastructure, fielding various calls and email requests from applicants’ agents, and addressing noncompliance issues as needed. Costs incurred on behalf of the Baumgardner Ranch, Dry Creek Rancheria (Bi’Du Khaale), Taylor Lynn Phase II, Alexandar Valley Apartments, and Live Oak Lane Subdivision developments are subject to reimbursement by the developers. • Annexations & Consolidations - City Engineering Services for the Six Acres and South Cloverdale Water Mutual Water Company Consolidation Pre-Annexation Projects. West Yost is attending monthly meetings organized by the State Water Board, reviewing design submittals by the project engineers and responding to technical information and requests related to the proposed design of sewer and water infrastructure necessary to service the project area upon annexation. All costs associated with this work are being tracked separately and the City is seeking full reimbursement of City expenses from the State Water Board including for time allocated by the City Engineer to the project. Clearwater Ranch is anticipated to follow similar cost reimbursement efforts.

In order to continue to utilize West Yost as the City’s City Engineer, it is necessary to enter into a professional services agreement. Attached is a Resolution authorizing the City Manager to execute a Professional Services Agreement (PSA) with West Yost to continue to provide Professional Engineering Services needed to serve as the City’s City Engineerthrough the end of the 2024/2025 fiscal year. West Yost’s proposal attached hereto will enable Vanessa Apodaca to continue to provide City Engineer services for the City through the 2024/2025 fiscal year. The cost of the proposed amendment is included in the 2024/2025 fiscal year budget. 100
City Council/Successor Agency Agenda Item Summary
Meeting Date: December 11, 2024

Page 4 of 4 ends

________________________________________________________________________________________ Alternative Options:

1. Reject the proposed resolution; or

2. Recommend alternatives to the West Yost. PSA
________________________________________________________________________________________ Subcommittee Recommendation:

None.
________________________________________________________________________________________ Budget/Financial Impact:

Approximately 30 percent of the support services costs are anticipated to be reimbursable by development, annexation, and grant projects and the remaining 70 percent of expenses are allocated by the Finance Director amongst the General Fund, Streets, Water and Wastewater Enterprise. ________________________________________________________________________________________ Attachments:

1. Resolution

2. Exhibit A - West Yost Proposal and Fee Estimate
101

Page 1 of 2 ends

CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. ____ –2024

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE APPROVING A PROFESSIONAL

SERVICES AGREEMENT WITH WEST YOST TO PROVIDE PROFESSIONAL CITY ENGINEERING SERVICES,

AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT WHEREAS, the City solicited proposals to provide the City of Cloverdale (City) with a proposed Scope of Services, Budget, and Schedule for continuing on-call, as-needed support for interim City Engineer and Public Works Director services starting in September 2021; and WHEREAS, West Yost submitted a letter proposal to provide the City of Cloverdale (City) with a proposed Scope of Services, Budget, and Schedule for providing on-call, as-needed support for City Engineer services; and
WHEREAS, West Yost’s Principal Engineer Vanessa Apodaca is uniquely qualified to serve as the City’s Acting City Engineer; and
WHEREAS, West Yost previously provided six proposals to provide City Engineer services with a total amount of One Million, One Hundred And Twelve Thousand Dollars ($1,555,875) of which approximately $1,350,000 has been invoiced; and
WHEREAS, the City Council approved a Professional Services Agreement with West Yost on October 13, 2021, and five amendments to the Professional Services Agreement on May 25, 2022, November 9, 2022, July 26, 2023, December 13, 2023, and March 13, 2024; and WHEREAS, West Yost provided a proposal attached hereto as Exhibit “A” to continue to provide City Engineer services for the City through the 2024/2025 fiscal year in the amount of $222,000 which is included in the 2024/2025 fiscal year budget; and
WHEREAS, Approximately 30 % of the support services costs are anticipated to be reimbursable by development, annexation, and grant projects and the remaining 70% is allocated amongst the General Fund, Streets, Water and Wastewater Enterprise.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Cloverdale hereby:

1. Approves a Professional Services Agreement with West Yost for City Engineering Services for total not to exceed amount of Two Hundred Twenty Two Thousand Dollars ($222,000) for the remainder of the 2024/2025 fiscal year;

2. Authorizes the City Manager to execute an agreement on behalf of the City in a form approved by the City Attorney; and

3. Directs the Finance Director to allocate the costs of the work performed by the City Engineer to reimbursable expenses (development and grants) and City budget in accordance with the current cost allocation for City Engineer services.
102

Page 2 of 2 ends

The foregoing Resolution was duly introduced and adopted by the City Council of the City of Cloverdale at its regular meeting held on the 11th day of December 2024 by the following roll call vote:

AYES: (_)
NOES: (_)
ABSTAIN: (_)
ABSENT: (_)
APPROVED: ATTEST:
______________________________ ____________________________________ Todd Lands, Mayor Mike Maloney, City Clerk
Exhibit A – Proposal for City Engineering Services
103
2235 Mercury Way
Suite 105
Santa Rosa CA 95407
707.543.8506 phone
530.756.7991 fax
westyost.com
November 25, 2024 SENT VIA: EMAIL
Mr. David J. Kelley
City of Cloverdale
City Manager
124 North Cloverdale Boulevard
Cloverdale, CA 95425
SUBJECT: Proposal for On Call City Engineer Services
Dear David:

The purpose of this letter proposal is to provide the City of Cloverdale (City) with a proposed Scope of Services, Budget, and Schedule for continuing on-call, as-needed support for City Engineer services through the 2024-2025 fiscal year. The current On Call Interim City Engineer and Public Works Director Services contract is set to expire on December 31, 2024. This proposal is to enter into a new contract for City Engineer services. We appreciate the opportunity to help the City with this important support effort.

With mindful consideration of City budget constraints, every effort is made to recapture reimbursable expenses from development projects, grants, and infrastructure consolidation projects. The following table outlines costs, reimbursable expenses, and expenditures to the General Fund, Streets, and Enterprise Funds through October 2024 for the On Call Interim City Engineer and Public Works Director Services which began on August 15, 2021.

Table 1: Approximate Costs to Date
General Fund: $88,900
Streets: $88,900
Enterprise Funds: $711,300
Reimbursable Expenses $439,500
Total Invoiced $1,328,600
We are proud of our successful collaborations with the City, including obtaining approximately $5.75 million in grant funding for Citywide Drought Relief Projects ($3,005,000), First Street ADA Sidewalk Repair ($392,000), Cloverdale Sidewalk Completion ($500,000), Cloverdale Traffic Calming ($700,000), Wastewater Treatment Feasibility Assessment ($500,000), Scout Hut ADA Upgrades ($250,000), and Measure M Local Street Rehabilitation ($406,700 to date). We hope to continue with similar achievements.
104
David Kelley
November 25, 2024

Page 2 ends

N-C-495-60-21-06-WP-LP 2025
We estimate approximately $222,000 will be needed to complete the work associated with this assignment through the duration of the 2024/2025 Fiscal Year. Of the requested budget estimate, approximately 30 percent is anticipated to be reimbursable to the City. Reimbursable tasks include:
 Application review and Public Works inspections for development projects including coordination with Building Department, applicants, and contractors regarding development plans, as-built conditions, contractor operations, requests for information, development agreements, and bond releases.
 Urban and Multi-benefit Drought Relief Grant Program grant administration and project management including grant contract negotiations, meeting participation, public outreach tasks, environmental clearance coordination, and consultant and contractor solicitations.  Coordination, meeting participation, and review associated with municipal water and sewer system consolidations and annexations to the City of Cloverdale, as requested by the State Water Board, for the areas of Six Acres and South Cloverdale.

SCOPE OF SERVICES
It is anticipated that City Engineer services will include planning, organizing, directing, and overseeing the activities and operations of the Engineering Department and supporting the Public Works Department, including reporting, design, and inspection in the areas of land development, traffic, utilities, solid waste, parks, water distribution, storm, sewer, and treatment. This position may formulate policy, develop goals and objectives, supervise staff, and administer the departments’ budgets.

For the purposes of this contract, Vanessa Apodaca, Principal Engineer, will serve as the on-call contract Engineer/Project Manager, with support provided by assigned West Yost team members, as needed. Key tasks necessary to perform this proposed Scope of Services are described below.

Additional hours and/or in-person meetings may be available with advance notice.

In addition to Ms. Apodaca’s direct availability, West Yost has additional professional, technical, and office administrative team members available to support the on-call services. Ms. Apodaca would supervise and oversee any additional support team members needed to accomplish anticipated duties.

Anticipated duties include but are not limited to:
 Participate in the development and implementation of both short-range and long-range goals, objectives, policies, and procedures relative to public works engineering activities and maintenance operations.
 Funding support, including grant applications and grant administration.  Propose, review, and negotiate development conditions and coordinate with developers, contractors, and engineers.
 Perform public works inspections and construction management for development projects. 105
David Kelley
November 25, 2024

Page 3 ends

N-C-495-60-21-06-WP-LP 2025
 Administer contracts for engineering consultants and construction of municipal buildings and other public works.
 Interpret and/or establish technical criteria, standards, and administrative policies for subordinates, other departments, and the public.
 Determine scope of engineering projects, review plans of private contractors, and make technical engineering decisions.
 Participate in the preparation and administration of the Capital Improvement Program.  Represent the Engineering Department at City Council, local and regional commission meetings.  Support preparation and administration of the Engineering and Public Works Departments’ budgets.
 Prepare and present engineering recommendations to the City Council after considering alternatives, advisability, and conformance of proposals with applicable codes, rules, regulations, and industry standards.
 Coordinate engineering activities with other City departments and with outside agencies.  Prepare reports, correspondences, special studies, and technical memorandums.  Respond to complex citizen inquiries and complaints.
 Provide professional and technical assistance.
 Support the Public Works Director and other City staff.  Perform related duties as assigned.

Anticipated duties do not include emergency command or staffing the City’s Emergency Operations Center in the event of an emergency.

Task 2. Project Management and Quality Assurance/Quality Control This task includes project management related activities, including general project coordination, and development and review of project invoices. Under this task, detailed descriptions of services performed will be developed and included with monthly invoices.

Before submitting deliverables to the City, they will undergo a QC review by a qualified member of the West Yost team.

BUDGET AND SCHEDULE
West Yost will perform the scope of services described above on a time-and-expenses basis, at the billing rates set forth in West Yost’s attached 2025 Billing Rate Schedule. We have assumed a monthly level of effort of approximately 48 hours of Ms. Apodaca’s time and 100 hours of additional technical and support teams. Actual level of effort may be less, depending on the City’s needs.

West Yost estimates the on-call support services to cost approximately $222,000 through the 2024-2025 fiscal year. Approximately 30 percent of the support services cost is anticipated to be reimbursable by development, annexation, and grant projects. West Yost will not exceed the estimated cost without written authorization. If additional budget is required to complete work associated with this assignment, we will 106
David Kelley
November 25, 2024

Page 4 ends

N-C-495-60-21-06-WP-LP 2025
consult with the City to determine an appropriate scope and fee amendment. Contract extensions and budget amendments may be subject to an annual increase in billing rates.

Thank you for the opportunity to continue to be of service to the City of Cloverdale. Please contact me if you have any questions.

Sincerely,

WEST YOST
Vanessa Apodaca, PE Greg Chung
Principal Engineer I Vice President
RCE #74824
Attachment A: West Yost 2025 Billing Rate Schedule
107
West Yost’s 2025 Billing Rate Schedules
Attachment A
108
109
110
City Council/Successor
Agency
Agenda Item Summary
Agenda Item:

Meeting Date:

E.8
December 11, 2024
Agenda Section:

Consent
Staff Contact:

Kevin Thompson, Assistant City Manager/ Comm. Dev. Director Agenda Item Title:

Professional Services Agreement with First Carbon Solutions for the Preparation of an Initial Study / Mitigation Declaration (IS/MND) for the Soda Springs Open Space.

Recommended Council Action(s):

Staff recommends that the City Council Adopt the proposed resolution that authorizes the City Manager to execute a professional services agreement with First Carbon Solutions for the Preparation of an Initial Study for the Soda Springs Open Space Improvements.
________________________________________________________________________________________ Background / Summary:

The Sonoma County Agricultural Preservation and Open Space District (Ag + Open Space) acquired the Soda Springs Ranch Open Space Preserve property (“the Property”), located immediately west of the City of Cloverdale off Cherry Creek Road due north of Porterfield Creek Open Space Preserve. Prior to any improvements being installed the city must complete CEQA process. The attached scope of work from First Carbon Solutions once completed will fulfill the City’s obligation for environmental review for Soda Springs Ranch. The attached resolution will authorize the City Manager to execute a Professional Services Agreement with First Carbon Solutions (FCS) to begin the process of completing the environmental analysis for the project.

First Carbon Solutions have extensive experience in completing environmental documentation in Cloverdale, including, the 2018 Vista Oaks Mitigated Negative Declaration, the 2015 Clover Springs Open Space Preserve Project Alexander Valley Health and Porterfield Creek CEQA work. FCS is familiar with the City’s General Plan and other relevant documents. The proposed scope of work includes preparation of various technical studies to support the Initial Study including a Phase I Cultural Resources Assessment, Biological Resources Assessment, Traffic Impact Analysis (W-Trans), Air Quality and Greenhouse Gases Assessment, Noise Assessment, Visual Simulations. The cost estimate provided by FCS for preparation of the Initial Study is $91,785. The cost of the work will be covered by the Sonoma County Agricultural Preservation and Open Space District (Ag + Open Space).
_______________________________________________________________________________________ Options:

The primary options are: 1) Adopt the proposed resolution that authorizes the City Manager to execute a professional services agreement with First Carbon Solutions for the preparation of an Initial Study for the Sonoma County Agricultural Preservation and Open Space District (Ag + Open Space) ; 2) Reject the proposed resolution; or 3) Request modifications in the scope of work and continue the matter to a future Regular Council Meeting.
________________________________________________________________________________________ Subcommittee Recommendation:

Bring to Council for consideration.
________________________________________________________________________________________ 111
City Council/Successor Agency Agenda Item Summary
Meeting Date December 11, 2024

Page 2 of 2 ends

Budget/Financial Impact:

The cost of the CEQA Initial Study is $91,785 costs to be covered by Sonoma County Agricultural Preservation and Open Space District (Ag + Open Space)
Attachments:
1) Resolution
2) Exhibit A - Initial Study Proposal
112

CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. ___–2024

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE

APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH FIRST

CARBON SOLUTIONS (FCS) TO PROVIDE CEQA SERVICES FOR THE SODA

SPRINGS RANCH AND AUTHORIZING THE CITY MANAGER TO EXECUTE

SAID AMENDMENT
WHEREAS, in 2024, Sonoma County Agricultural Preservation and Open Space District (Ag + Open Space) acquired the Soda Springs Ranch Open Space Preserve property; and WHEREAS, prior to site work being completed CEQA work must be completed to meet the requirements of California State Law; and
WHEREAS, City Staff requested First Carbon Solutions to provide a scope of work for the required to complete the CEQA analysis associated with the project; and WHEREAS, Consultant proposes to increase the total "Not to Exceed Amount" by $91,785,to perform the tasks outlined in the attached Scope of Work; and
WHEREAS, City staff is requesting that the City Council approve the Professional Services Agreement with First Carbon Solutions and payment terms and not to exceed amount of $91,785; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Cloverdale hereby approves a Professional Services Agreement with First Carbon Solutions Scope of Work to provide CEQA services for the Soda Springs Ranch Open Space in an amount not to exceed amount by $91,785; and authorizes the City Manager to execute said amendment on behalf of the City.

The foregoing Resolution No. ___-2024 was duly introduced and adopted by the City Council of the City of Cloverdale at its regular meeting held on the 11th day of December 2024 by the following roll call vote:

Ayes: (_) Councilmember Brigham, Councilmember Cruz, Councilmember Turner, Vice Mayor Wolter, Mayor Bagby
Noes: (_) None

Absent: (_) None
Abstaining: (_) None
APPROVED: ATTEST:
______________________________ ____________________________________ Todd Lands, Mayor Mike Maloney, City Clerk
113

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Cover Letter

COVER LETTER
November 1, 2024
David Kelley, City Manager
City of Cloverdale
124 N. Cloverdale Blvd.

Cloverdale, CA 95425
Subject: Soda Springs Ranch Open Space Preserve CEQA Documentation Dear Mr. Thompson:

FCS International, Inc., doing business as FirstCarbon Solutions (FCS), an ADEC Innovations company, is pleased to submit this Scope of Work, schedule, and fee for the preparation of an Initial Study/Mitigated Negative Declaration (IS/MND) for the proposed Soda Springs Ranch Open Space Preserve (proposed project), located at 600 Cherry Creek Road, Cloverdale, Sonoma County, California.

FCS has been providing environmental consulting services for more than 40 years to public and private sector clients throughout the region including for the Sonoma County and the City of Cloverdale (City). We recently prepared a categorical exemption and provided biological monitoring in the City of Santa Rosa, conducted pre-construction site assessments in unincorporated Sonoma County, and prepared an IS/MND for the City of Windsor.

FCS prides itself not only on the quality of our technical work, but also on our highly responsive and proactive problem-solving approach. To that end, we will ensure a defensible and legally adequate environmental document for this project. We also have extensive experience in preparing California Environmental Quality Act (CEQA) documentation and supporting technical studies for projects throughout Sonoma County and we are currently preparing the General Plan Circulation Element Update EIR for the City of Cloverdale.

FCS welcomes the opportunity to continue our successful relationship with the City of Cloverdale and provide environmental review for the proposed project. FCS is committed to responding to project needs in a timely and cost-effective manner. Should you have any questions regarding this proposal, please contact me at 415.713.5223, or via email at [email protected].

Sincerely,
Mary Bean, Project Director
FirstCarbon Solutions
2999 Oak Road, Suite 250
Walnut Creek, CA 94597
114
1 Proposal

PROJECT UNDERSTANDING
FCS understands that the City of Cloverdale (City) is proposing to acquire a conservation easement to protect the property at 600 Cherry Creek Road, known as the Soda Springs Ranch Open Space Preserve.

The 208.72-acre project site corresponds to the Assessor’s Parcel Number (APN) 115-220-007, -006, and -019. The project site is undeveloped and has historically been used for timber harvest, hunting, grazing, equipment storage, personal recreation, and open space. The project site is bounded east by incorporated areas of the City of Cloverdale and the Port City tract home neighborhood, to the north and south by Urban Service Areas of the City of Cloverdale, and to the west by Red Mountain. The project site is located within a State Responsibility Area (SRA) classified as either a High or Very High Fire Hazard Severity Zone.

The permanent conservation of the Soda Springs Ranch Open Space Preserve (proposed project) would place a conservation easement over the project site to protect its natural resources, scenic resources, and recreational and educational resources. In the process, the City would close eight unnecessary trails, repair remaining roads to allow access to City maintenance vehicles, create three new multiuse trails, 5 picnic sites, fencing, as well as a parking area.

In order remain consistent with other open space projects in the City, and due to the potential impacts to biological and cultural resources associated with the trail improvements and construction of picnic and camping sites, FCS proposes to prepare a new Initial Study/Mitigated Negative Declaration (IS/MND), including the following technical analyses: Air Quality, Greenhouse Gas (GHG) Emissions, and Energy Analysis; Biological Resources Analysis; Cultural Resources Analysis; and Noise Analysis. The Phase I Cultural Resources Assessment and Biological Resources Assessment will be stand-alone reports, the remainder of the analyses will be summarized directly into the IS/MND.

SCOPE OF WORK
The following tasks are proposed to complete the identified Scope of Work for an IS/MND.

Task 1: Project Initiation and Kick-off Meeting
FCS will review relevant background material, develop an initial data needs list, and coordinate with the City to schedule a kick-off meeting (it is anticipated that the kick-off meeting will be completed via teleconference). The intent of the kick-off meeting is to clarify and confirm the details of the Scope of Work and schedule, obtain copies of the project plans and other relevant information, and identify key points of contact. FCS will review relevant background documents to ensure project understanding. It is typically helpful to have all relevant team members attend this call (i.e., civil engineering design team, and general contractor, if applicable). FCS Senior Air Quality Scientist will also attend this meeting to clarify data needs. FCS will also provide a Request for Information (RFI), which will detail additional information needed to complete CEQA analyses. A site visit will be conducted as part of the project initiation process to document existing conditions.
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Task 2: Preparation of Comprehensive Project Description Using the information obtained during project initiation, FCS will prepare a comprehensive Project Description for City’s review and approval. Pursuant to CEQA Guidelines Section 15124, the Project Description will identify the project location, describe the project characteristics, identify necessary approvals, and list other agencies that may use the document for environmental review. The Project Description will use graphics and tables to clearly convey relevant information to the reviewer and will include all of the information required to define the proposed project for the purposes of CEQA, including a clear explanation of the development components of the proposed project, a description of the construction and operational activities associated with the proposed project, and clearly illustrated project components displayed in exhibits based on Geographic Information System (GIS) data.

The approved Project Description will form the basis for evaluating the proposed project in the CEQA document. The draft Project Description will be submitted to the City for review and approval prior to the development of the Administrative Draft CEQA document. It is assumed that the City will provide one set of consolidated, vetted comments (with tracked changes in the Word document) on the draft Project Description and a complete RFI to FCS within 2 weeks of submittal. Changes to the Project Description made after approval may require a Change Order and may extend the project schedule.

Deliverable
• Electronic copy (via Dropbox in Microsoft Word and PDF) of the draft Project Description to the City
• Electronic copy (via Dropbox in Microsoft Word and PDF) of the final Project Description to the City
Task 3: Technical Analyses
Subtask 3.1: Air Quality, Greenhouse Gas Emissions, and Energy Analysis FCS will prepare an air quality, greenhouse gas (GHG) emissions, and energy analysis to evaluate projectrelated construction and operational activities.

The Soda Springs Ranch Trails project area is located in the North Coast Air Basin and the Northern Sonoma County Air Pollution Control District (NSCAPCD) is the local air quality agency. NSCAPCD does not have published guidance for CEQA impact assessments; therefore, FCS will follow guidance presented by the Bay Area Air Quality Management District (BAAQMD) in its CEQA Air Quality Guidelines for assessing air quality and GHG emissions impacts, including the document’s recommendations for analytical approaches, thresholds, and—if necessary—mitigation measures.

The analysis will be wholly contained in the appropriate section of the IS/MND with any relevant supporting technical data appended to the document. 116
3 Proposal
Air Quality Analysis
FCS will prepare an air quality analysis consistent with the requirements of the State CEQA Guidelines and BAAQMD to support the CEQA document. The proposed project would include construction and operational activities that would generate ozone precursor and criteria air pollutant emissions. FCS will use methodologies and guidance from BAAQMD’s CEQA Air Quality Guidelines to model and evaluate the project’s air quality impacts.

Short-term construction emissions will be quantified using the latest version of the California Emissions Estimator Model (CalEEMod). The modeling will incorporate the type and size of the proposed uses, construction phasing schedule, and other construction data (duration of construction, area of land to be disturbed/graded, etc.)
Based on our project understanding, the only operational activities that would produce potential longterm (i.e., operational) regional criteria air pollutant and precursor estimates would be mobile-source emissions based on trips generated by the project. This scope assumes that there would not be any project-related stationary sources associated with implementation of the proposed project. Operational emissions will be quantified using appropriate emission factors and methodologies from BAAQMD, California Air Resources Board (ARB), and/or US Environmental Protection Agency (EPA).

Due to the anticipated level of construction and the distance of the project development areas from sensitive receptors, FCS assumes that a quantitative health risk assessment (HRA) with air dispersion modeling will not be warranted to identify and quantify the potential cumulative health risks during project construction and operation. However, in the process of evaluating operational air quality emissions, FCS will confirm whether potential emission levels would warrant preparation of a quantitative HRA. If an HRA is required, it would be accomplished as an additional service not included in this Scope of Work.

Greenhouse Gas Emissions Analysis
FCS will quantify the proposed project’s construction and operational GHG emissions using assumptions and methodologies consistent with those used in the air quality analysis. Estimated GHG emissions will be evaluated against appropriate cumulative significance thresholds established in the BAAQMD CEQA Guidelines.

Pursuant to CEQA Guidelines Appendix G, FCS will also evaluate the project’s design and purpose in the context of consistency with applicable GHG reduction plans. The GHG Emissions Analysis will also address the California Supreme Court ruling on the Newhall Ranch project and will utilize current approved methods for analyzing GHG impacts. Additional measures or design considerations will be proposed, as necessary, to reduce potential impacts to less-than-significant levels.

Energy Analysis
FCS will provide an analysis of energy impacts consistent with the CEQA Guidelines Appendix F Energy analysis requirements. The energy analysis will summarize relevant federal, State, and local regulations 117
4 Proposal
and policies that address energy consumption and demand, alternative fuels, and nonrenewable resources to determine whether the proposed project would conflict with or obstruct any required policies or mandatory measures related to energy conservation. Using the model inputs and assumptions associated with the air quality and GHG emissions analyses, FCS will provide energy consumption estimates associated with the construction and operation of the project. The energy analysis will consider project design features that may affect the energy efficiency of the proposed project.

Data Needs and Assumptions
FCS will prepare and submit an RFI for the applicant to provide all necessary construction and operational parameters required for modeling. This analysis will be completed within 6 weeks of receipt of the RFI response, necessary traffic data, and the client-approved project description. If changes are made to the Project Description that would require re-modeling for the above Scope of Work, it would be accomplished as an additional service not included in this Scope of Work.

Subtask 3.2: Biological Resources Analysis
FCS will prepare a standalone Biological Resources Assessment (BRA) to analyze potential project impacts. The BRA will be appended to the IS/MND and used to prepare the analysis in the IS/MND. The BRA will consist of the following elements:

Literature Review
Existing information, including maps, aerial photographs, documents, and correspondence relative to the project site, will be reviewed and analyzed, including the following:
• Existing biological resource documentation and studies within the immediate vicinity of the project site;
• The Federal Register listing package for each federally listed endangered or threatened species potentially occurring on the project site;
• California Natural Diversity Database (CNDDB) and California Native Plant Society (CNPS) Electronic Inventory (CNPSEI) information regarding special-status species potentially occurring on the site; and
• US Geological Survey (USGS) topographic maps and current aerial photos will be reviewed for evidence of US Army Corps of Engineers (USACE), Regional Water Quality Control Board (RWQCB), and/or California Department of Fish and Wildlife (CDFW) jurisdictional areas pursuant to Section 404 of the Clean Water Act and Section 1602 of the California Fish and Game Code. • City of Cloverdale General Plan.

General Biological Survey and Habitat Assessment
Following the review of existing information, FCS will conduct a single reconnaissance-level survey to identify the presence/absence of any potential sensitive wildlife species or their habitat within the 118
5 Proposal
project area. The project area includes the proposed impact area and associated buffer areas for the proposed hiking trails and parking area. The scope of work does not include a survey or impact analysis for the entire 209-acre open space area.

FCS will identify the project site’s general biological resources and document the existing habitats and other project features. The field survey will focus on determining suitable habitat for sensitive plant and wildlife species as well as any sign of wildlife movement through the project area.

Sensitive biological resources include any plants, animals, or habitats considered rare, endangered, threatened, sensitive, or otherwise unique by government agencies, such as the CDFW, US Fish and Wildlife Service (USFWS), or recognized conservation organizations, such as the CNPS. The presence and extent of suitable habitat for special-status plants, animals, or sensitive habitats on the project site will be determined, mapped, and considered regarding potential project-related impacts.

The need for additional focused surveys for special-status plant and/or wildlife species on the project site cannot be determined until the habitat is evaluated. This Scope of Work does not include focused surveys for any special-status plant or wildlife species. However, following the biological resources analysis, protocol-level surveys for specific species may be recommended based on survey findings.

The field survey will also include a reconnaissance-level assessment of the presence or absence of waters of the US or State on the project site, which may be potentially subject to the jurisdiction of the USACE, the RWQCB, and/or the CDFW. This task includes a visual assessment of the existing conditions on-site but does not include a formal jurisdictional delineation of wetlands and other waters of the US or the State.

Following completion of the reconnaissance-level survey, FCS will prepare the BRA for the proposed project to identify potentially significant environmental impacts. The BRA will include identification of any potential impacts and corresponding project-level mitigation measures to reduce such impacts to less than significant levels. The BRA will be used to draft the Biological Resources Section of the IS/MND.

Subtask 3.3: Cultural Resources Assessment
FCS will assess the potential for existing and undiscovered cultural resources at the project site, the results of which will be incorporated directly into the IS/MND. The Cultural Resources section of the IS/MND will detail the results of the field investigation, record searches, and any additional resources discovered as a result of the assessment. This section will include recommendations for further study and/or mitigation within the project area, as needed. Copies of all correspondence, non-confidential records search results, and site survey photographs will be included in the appendices of the IS/MND.

This task assumes the preparation of a separate, stand-alone cultural resources report will not be necessary. However, should significant unevaluated cultural resources be discovered during the records search or pedestrian survey, an additional Site Recordation and Reporting task will be provided under a separate scope and fee, with authorization.
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Record Searches
FCS will conduct a records search at the Northwest Information Center (NWIC). The record search will include a search of previous studies and identified cultural resources within the project site and a 1/2- mile radius. The National Register of Historic Places, the California Register of Historical Resources, the California Built Environment Resource Directory, the California Historical Landmarks listings, the California Points of Historical Interest listings, the Historic Property Data File, as well as historic maps and photographs will be consulted along with other pertinent historic data. FCS will also attempt to locate and contact local historical societies that may have additional information about the project site, or interest in the proposed project.

A letter will be sent requesting the Native American Heritage Commission (NAHC) search their Sacred Lands File and provide recommendations on any Native American concerns and potential Tribal Cultural Resources (TCRs). From the Native American representatives list provided by the NAHC, letters will be sent to each tribal representative requesting any additional information they may have about the proposed project area. Please note that this process is for information gathering purposes in order to support conclusions made within the Cultural Resources Assessment and does not constitute consultation pursuant to Public Resources Code Sections 21080.3.1 and 21080.3.2 (a.k.a. AB 52).

Compliance with tribal notification and consultation under AB 52 are the responsibilities of lead agencies under CEQA, and FCS is available to provide additional consultation assistance upon request.

FCS will also contact the UC Berkeley Museum of Paleontology and request a paleontological records search for the subject property and surrounding area. The records search will provide information regarding the relative sensitivity of the parcel to contain fossils. The results of the paleontological records search will be summarized in the Geology and Soil section of the IS/MND and will include recommendations for any mitigation measures deemed appropriate.

Cultural Resources Field Survey
A pedestrian field survey will be conducted for the project site by an FCS Project Archaeologist utilizing standard 15-meter transect intervals and will include all portions of the project site, where possible.

Initial review of historic aerials dating back to the 1940s indicate the project area is unlikely to contain buildings or structures over 45 years in age. Properties over 45 years in age are considered potential historic resources under CEQA and may require determination as to (1) whether the property is a historic resource, and (2) whether the proposed project may cause a substantial adverse change in the significance of a historic resource.

Optional Site Recordation and Stand-Alone Cultural Resources Report Any unevaluated archaeological sites or buildings of historic age discovered as a result of the pedestrian survey will need to be initially evaluated for significance and recorded on appropriate Department of Parks and Recreation (DPR) forms. Should initial evaluation reveal that a more detailed evaluation or historic context statement is required to properly record the resources, a stand-alone cultural resources report will be written to accompany the initial study.
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It is currently assumed that no buildings or sites will require evaluation and subsequent recordation on DPR forms, and that a stand-alone report will not be required. Recordation and evaluation costs are highly dependent on what is found, and will be addressed in a separate scope of work, if required.

Subtask 3.4: Noise Analysis
FCS will complete a noise analysis that will include an evaluation of short-term (construction) and longterm (operation) noise impacts to satisfy the City’s noise impact analysis requirements. The analysis will be wholly contained in the CEQA document and the supporting technical data will be appended to the document.

Compile and Summarize Background Information
The general characteristics of sound and the categories of audible noise will be described. The regulatory framework related to noise, including applicable federal, State, and City plans, policies, and standards, will be summarized.

Construction Noise and Vibration Impact Analysis
Construction would involve the short-term operation of heavy equipment in the vicinity of sensitive receptor land uses. EPA-recommended noise emission levels will be used for the construction equipment. Noise analysis requirements and thresholds of significance will be based on the sensitivity of the project area and the City’s Noise Ordinance specifications.

FCS will also analyze potential vibration impacts from construction activities associated with development that could occur with implementation of the proposed project. FCS will utilize the methodology and thresholds contained in the Transit Noise and Vibration Impact Assessment Manual prepared by the Federal Transit Administration for determining construction-related groundborne vibration impacts.

Operational Noise Impact Analysis
A qualitative assessment of long-term operational noise impacts related to existing and project-related vehicular trips will be performed. Traffic noise impacts will be determined based on whether the proposed project would generate a substantial increase in traffic noise levels in the project vicinity in excess of standards established in the City’s General Plan or Noise Ordinance.

Potential noise impacts from project-related stationary noise sources, such as new parking lot activities, will also be evaluated to determine if the proposed project would generate a substantial increase in ambient noise levels in excess of the City’s operational noise performance standards.

Data Needs and Assumptions
This Scope of Work assumes relevant data, including site plan and project traffic data, will be provided by the project applicant. This analysis will be completed within 6 weeks of receipt of the necessary project data and the City-approved Project Description. If changes are made to the Project Description that 121
8 Proposal
would require re-modeling for the above Scope of Work, the re-modeling would be accomplished as an additional service not included in this Scope of Work.

Task 4: Preparation of Administrative Draft IS/MND
The Administrative Draft IS/MND format will include separate sections for discussion of each CEQA Guidelines Appendix G Environmental Checklist impact category, and it will be adequately supported by exhibits (including color GIS mapping, as appropriate). The Administrative Draft IS/MND will evaluate project impacts against each question on the Appendix G Environmental Checklist and determine whether a potentially significant impact could occur that requires mitigation or if impacts would be less than significant and would not require mitigation. If potentially significant impacts are identified, FCS will draft mitigation measures that would reduce the impact to a less than significant level.

The following issues will be evaluated in the Administrative Draft IS/MND:
• Aesthetics
• Agriculture and Forestry Resources
• Air Quality
• Biological Resources
• Cultural Resources
• Energy
• Geology and Soils
• GHG Emissions
• Hazards and Hazardous Materials
• Hydrology and Water Quality
• Land Use and Planning
• Mineral Resources
• Noise
• Population and Housing
• Public Services
• Recreation
• Transportation
• Tribal Cultural Resources
• Utilities and Service Systems
• Wildfire
• Mandatory Findings of Significance
Each Environmental Checklist impact category will consider applicable local regulations and guidelines, as appropriate, including the General Plan and General Plan EIR.

Deliverable
• Electronic copy (via Dropbox in Microsoft Word and PDF) of the Administrative Draft IS/MND to the City.

Task 5: Preparation of Screencheck Draft IS/MND
This Scope of Work assumes the City will provide one set of consolidated, vetted comments (with tracked changes in the Word document) on the Administrative Draft IS/MND. Once FCS receives these comments, FCS will complete revisions and prepare a Screencheck Draft IS/MND for review.

Note that this Scope of Work assumes only one round of City comments and revisions to the Administrative Draft IS/MND. Should hours spent on this task exceed the cost identified herein, FCS shall coordinate with the Applicant regarding the need for additional funds to ensure implementation of all comments in the Screencheck Draft IS/MND.
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Deliverable
• Electronic copy (via Dropbox in Microsoft Word and PDF) of the Screencheck Draft IS/MND to the City.

Task 6: Preparation of Public Review Draft IS/MND
This Scope of Work assumes the City will provide one set of consolidated, vetted comments (with tracked changes in the Word document) on the Screencheck Draft IS/MND. Following receipt of any comments on the Screencheck Draft IS/MND, FCS will complete revisions and prepare the Draft IS/MND.

This Scope of Work assumes the City will distribute copies of the Draft IS/MND to responsible agencies and the public for a 30-day public review period. FCS will post the Draft IS/MND, NOC, and Summary Form to the State Clearinghouse’s online portal, CEQAnet, to formally commence the 30-day review period. This Scope of Work assumes that the City will be responsible for local distribution and noticing, including, but not limited to, newspaper noticing or radius mailing.

Deliverables
• Electronic copy (via Dropbox in PDF) of the Draft IS/MND to the City. •
• Electronic copy (in PDF) of the Draft IS/MND (including appendices), Summary Form, and NOC to the State Clearinghouse via CEQAnet.

Task 7: Preparation of Administrative Final IS/MND
FCS will prepare formal Response to Comments (RTCs) to all public comments received by the City on the Draft IS/MND. This Scope of Work assumes approximately 40 hours of staff time to prepare the RTCs and Errata portion of the Administrative Final IS/MND document. Given the high level of uncertainty with respect to the volume and complexity of such comments, an initial budget allocation has been established for this task. However, this may need to be adjusted based on the volume and complexity of comments received.

Deliverable
• Electronic copy (via Dropbox in Microsoft Word and PDF) of the Administrative Final IS/MND to the City.

Task 8: Preparation of Final IS/MND
This Scope of Work assumes the City will provide one set of consolidated, vetted comments (with tracked changes in the Word document) on the Administrative Final IS/MND to FCS within 2 weeks of submittal. Once FCS receives these comments, FCS will complete revisions and prepare the Final IS/MND. Note that this Scope of Work assumes only one round of City comments. Should hours spent on this task exceed the cost identified herein, FCS will coordinate with the City regarding the need for additional funds.
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Deliverable
• Electronic copy (via Dropbox in Microsoft Word and PDF) of the Final IS/MND to the the City.

Task 9: Preparation of Mitigation Monitoring and Reporting Program FCS will prepare a comprehensive Mitigation Monitoring and Reporting Program (MMRP), pursuant to CEQA Guidelines Section 15097. The MMRP will contain all mitigation measures identified in the Draft IS/MND. This comprehensive MMRP will provide the City with a single source of reference to the full range of mitigation measures to be implemented. For each measure or group of similar measures, the agency responsible for ensuring proper implementation will be identified, along with the timing and method of verification.

Once FCS receives consolidated, vetted comments (with tracked changes in the Word document) on the MMRP, FCS will complete revisions and provide the City with a MMRP.

Deliverables
• Electronic copy (via Dropbox in Microsoft Word and PDF) of the draft MMRP to the City. • Electronic copy (via Dropbox in Microsoft Word and PDF) of the final MMRP to the City.

Task 10: Attend Public Hearings
This Scope of Work assumes that FCS’s Project Manager will attend up to two public hearings at the Planning Commission and/or City Council (it is assumed these meetings will be held virtually). A time budget of 4 hours per meeting (including time for preparation and coordination) is assumed. If the City staff requests additional meeting attendance by FCS staff, or if the amount of time involved in these meetings exceeds the initial budget allocation, FCS will notify the City of the additional costs and obtain authorization for the extra meeting time.

Following the Public Hearings, FCS will prepare the Notice of Determination (NOD). Pursuant to CEQA Guidelines Sections 15075 and 15094, City staff would be responsible for filing the NOD with the Sonoma County Clerk’s Office within 5 business days of IS/MND adoption.

Task 11: Project Management and Coordination
In addition to the research, analysis, communications, and report writing tasks described above, FCS will perform a variety of project management duties to ensure that the CEQA document meets City’s standards of quality and that it is delivered on time and within budget. These duties will include team supervision and coordination, oral and written communications with City staff and the applicant, project accounting, and quality assurance review of all deliverable products by FCS’s Project Director and Technical Editor. These services will also include ongoing support to City staff, such as regular schedule updates and discussions of technical issues. FCS’s Project Director or Project Manager will attend weekly coordination meetings with City staff and/or the applicant team. This Scope of Work assumes four, half hour coordination meetings. A not-to-exceed budget has been established to cover attendance at these meetings. If the City staff requests additional meeting attendance by FCS staff, or if the amount of time 124
11 Proposal
involved in these meetings exceeds the initial budget allocation, FCS will notify the City of the additional costs and obtain authorization for the extra meeting time.

Tasks Outside the Scope of Work
The following are tasks FCS has identified as falling outside its Scope of Work for the proposed project.

Newspaper Noticing/Local Noticing
FCS assumes that City will prepare the Notice of Availability for the IS/MND and the Notice of Public Hearing for the public meeting(s) at which the IS/MND will be considered for certification. These notices are typically published as a legal advertisement in a local newspaper or mailed directly to surrounding property owners and interested parties.

SCHEDULE
FCS has prepared the following schedule outlining the anticipated timing of each task for an IS/MND.

Task Week
Task 1: Project Initiation and Kick-off Meeting 1-2
Task 2: Preparation of Comprehensive Project Description 2-3 Task 3: Technical Analyses 3-11
Subtask 3.1: Air Quality, Greenhouse Gas Emissions, and Energy Analysis1 10 Subtask 3.2: Biological Resources Analysis 10
Subtask 3.3: Cultural Resources Analysis 8
Subtask 3.4: Noise Analysis1 10
Task 4: Preparation of Administrative Draft IS/MND 12
– City review of Administrative Draft IS/MND 14
Task 5: Preparation of Screencheck Draft IS/MND 16
– City review of Screencheck Draft IS/MND 17
Task 6: Preparation of Public Review Draft IS/MND 18
– 30-day review period 18-22
Task 7: Preparation of Administrative Final IS/MND4 23
– City review of Administrative Final IS/MND 24
Task 8: Preparation of Final IS/MND 27
Task 9: Preparation of Mitigation Monitoring and Reporting Program 27 Task 10: Attend Public Hearings To Be Determined
Task 11: Project Management and Coordination Ongoing
File NOD by City Staff To Be Determined
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Task Week
Note:
1 Assumes provision of a complete and stable site plan within 1 week of project initiation. 2 Dependent on volume and complexity of comments.

BUDGET
FCS has prepared the following budget identifying the costs of each task to prepare an IS/MND.

Task Fees
Task 1: Project Initiation and Kick-off Meeting $1,940
Task 2: Preparation of Comprehensive Project Description $2,920 Task 3: Technical Analyses
Subtask 3.1: Air Quality, Greenhouse Gas Emissions, and Energy Analysis $9,800 Subtask 3.2: Biological Resources Analysis $10,215
Subtask 3.3: Cultural Resources Analysis $11,890
Subtask 3.4: Noise Analysis2 $4,440
Task 4: Preparation of Administrative Draft IS/MND $19,030 Task 5: Preparation of Screencheck Draft IS/MND $9,705
Task 6: Preparation of Public Review Draft IS/MND $4,400 Task 7: Preparation of Administrative Final IS/MND $6,700 Task 8: Preparation of Final IS/MND $2,210
Task 9: Preparation of Mitigation Monitoring and Reporting Program $975 Task 10: Attend Public Hearings $2,020
Task 11 Project Management and Coordination $2,240
Total FCS Professional Labor $88,485
Total Direct Costs
Information Center, Reprographics, Mileage, Deliveries, etc. $3,300 Total FCS Professional Fee $91,785
Assumptions
The assumptions used in calculating the above fees are:
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• Reimbursable expenses have been included in the table above. These direct costs, including, but not limited to those items presented below, will be reimbursable upon provision of proper documentation:
- Purchases of project materials
- Reproduction, reprographics, document production, printing, and photographic - Postage, messenger, delivery, and overnight mailing
- Mileage, noticing, and record searches
- Other miscellaneous costs directly related to the project • There will be no significant revisions to the development application. If there is a change in the project description by the applicant, a budget and schedule adjustment will be required to account for the project revisions.
• The fee is valid for up to 30 days from the date of this scope, after which it may be subject to revision.
• This price is based on completion of the work within the proposed schedule. If delays occur, an update to the schedule and amendment of the budget would be warranted to accommodate additional project management and other costs and to reflect the adjustments. • Costs have been allocated to tasks based upon FCS’s proposed approach. During the work, FCS may, on its sole authority, re-allocate costs among tasks and/or direct costs, as circumstances warrant, so long as the adjustments maintain the total price within its authorized amount. • The FCS Project Manager will be the primary representative at the project meeting and public hearing.
• This Scope of Work assumes no hard copies of deliverables will be provided, except as indicated above. If hard copies are requested, a change order may be required to cover costs of producing the copies. Printing costs are based on the method of printing and binding proposed, numbers of copies proposed as work products, and estimated page lengths. On further clarification of the documents and City’s (paper and/or digital CD) that City staff will need during the preparation effort, FCS will specifically identify a detailed reproduction work plan with specific costs.

Invoice Billing
Invoices will be submitted monthly and will identify project progress on a percent complete basis. 127
City Council/Successor
Agency
Agenda Item Summary
Agenda Item:

Meeting Date:

E.9
December 11, 2024
Agenda Section:

Consent
Staff Contact:

Derrick Montanye, Public Works Director
Agenda Item Title:

Consider C&S Companies proposal to provide engineering services at the City of Cloverdale Municipal Airport and authorizing the Public Works Director to draft a Professional services agreement with C&S for engineering services for a period of 5 years
________________________________________________________________________________________ Recommended Council Action(s):

The City of Cloverdale Municipal Airport 5-year capital improvement plan (CIP) is 95% funded by FAA grant funds, the acquisition of these funds requires that the City of Cloverdale secure engineering services for the CIP projects. The City of Cloverdale Public works department has drafted a request for proposal (RFP) to determine the best engineering firm to take on the City of Cloverdale Municipal airport 5-year CIP engineering services. C&S was the only airfield engineering company that submitted a proposal. ________________________________________________________________________________________ Summary:

The Public Works Department has put out an RFP to implement the capital improvement program for the Cloverdale Municipal Airport. C&S Companies was the only response to the RFP.

Implementation of the Airport Capital Improvement Plan (ACIP), which will be primarily funded by the FAA, will require professional engineering services to manage in accordance with FAA rules. The Public Works Department is requesting Council approval of C&S Companies proposal for these services and directing the public works director to draft a new multi-year Master PSA. Additionally, the Public Works Department is requesting to include as part of the scope of work of the contracted services engineering assistance on an on-call basis (task orders) over the course of the contract term (2024-2028).

Upon approval a new master PSA will be based on the Master Professional Service Agreement (PSA) will be drafted by Redwood Public Law. The contracted service will include airport project design, coordination with FAA and project management support for the Cloverdale Municipal Airport. Additional tasks will be requested on an as needed basis. Most expenditures under the agreement will be eligible for reimbursement from the FAA. The City of Cloverdale will be responsible for applicable local match funding or non-qualifying task orders.
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City Council/Successor Agency Agenda Item Summary

Page 2 of 2 ends

________________________________________________________________________________________ Options:

1. Approve C&S Companies proposal to provide engineering services

2. Provide direction to Staff.
________________________________________________________________________________________ Subcommittee Recommendation:

N/A
________________________________________________________________________________________ Budget/Financial Impact:

Acceptance of proposal results in no budget impact
Attachments:

1. Resolution

2. Exhibit A – Services Proposal
129

CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. ____-2024

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE

ADOPTING C&S COMPANIES PROPOSAL TO PROVIDE ENGINEERING

SERVICES AT THE CITY OF CLOVERDALE MUNICIPAL AIRPORT AND

AUTHORIZING THE PUBLIC WORKS DIRECTOR TO DRAFT A PROFESSIONAL

SERVICES AGREEMENT WITH C&S FOR ENGINEERING SERVICES FOR A PERIOD OF 5 YEARS.

WHEREAS, the City of Cloverdale Municipal Airport 5 year capital improvement plan (CIP) is 95% funded by FAA grant funds; and
WHEREAS, the acquisition of these funds require that the City of Cloverdale secure engineering services for the CIP projects; and
WHEREAS, the City of Cloverdale Public Works Department has drafted a request for proposal(RFP) to determine the best engineering firm to take on the City of Cloverdale Municipal airport 5 year CIP engineering services. C&S was the only airfield engineering company that submitted a proposal; and
WHEREAS, Implementation of the Airport Capital Improvement Plan (ACIP), which will be primarily funded by the FAA, will require professional engineering services to manage in accordance with FAA rules. The Public Works Department is requesting Council approval of C&S Companies proposal for these Services and directing the public works director to draft a new multi-year Master PSA.

Additionally, the Public Works Department is requesting to include as part of the scope of work of the contracted services engineering assistance on an on-call basis (task orders) over the course of the contract term (2024-2028); and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Cloverdale hereby approves a Engineering Services Proposal from C&S Companies and authorizes the Public Works Director in Conjunction with Redwood Public Law to draft a multi-year Master Service Agreement with C&S Companies for the City of Cloverdale Municipal Airport 5 year capital improvement plan (CIP) engineering services.

The foregoing Resolution was duly introduced and adopted by the City Council of the City of Cloverdale at its regular meeting held on the 11 day of December, 2024, by the following roll call vote:

Ayes: (_) Councilmember Brigham, Councilmember Cruz, Councilmember Turner, Noes: (_) None

Absent: (_)
Abstaining: (_) None
APPROVED: ATTEST:
_________________________ __________________________
Todd Lands, Mayor Mike Maloney, City Clerk
Attachments:

Exhibit A - Services Proposal 130
C&S Engineers, Inc.
7801 Folsom Blvd., Suite 210
Sacramento, CA 95826
www.cscos.com
Cloverdale Municipal Airport
Ongoing Planning and
Capital Improvement
Projects
October 31, 2024
131
www.cscos.com | (916) 364-1470 | [email protected] | 7801 Folsom Blvd., Suite 210, Sacramento, CA 95826 October 31, 2024
City of Cloverdale Engineering Services
Attn: Engineering and Planning Services
124 North Cloverdale Blvd.

Cloverdale, CA 95425
Re: Professional Services for Airport Capital Improvement Projects at Cloverdale Municipal Airport Dear Selection Committee:

C&S Engineers Inc., (C&S) recognizes the City's Cloverdale Municipal Airport (O60) as a valuable asset to both the local community and the broader Northern California region. Our extensive experience includes working with airports similar to yours, which are owned and operated by the City. We take pride in our role in supporting the development of these airports and are committed to assisting your team in maintaining and enhancing your airport. With enthusiasm, we submit this statement of qualifications, signaling our readiness to partner with you. Our qualifications cover all services requested, including engineering, architectural, and planning services in compliance with Federal Aviation Administration (FAA) requirements. We firmly believe C&S is the right partner to help you continue to grow and enhance the airport’s infrastructure and maximize its potential for the following reasons:

Full-Service
Capabilities
Airport consulting is C&S’s core business, and our goal is to provide O60 successful engineering, architectural, and planning services in compliance with FAA requirements. We specialize in full-service consulting contracts and have served more than 140 airport sponsors as the prime on-call consultant.

Our staff is dedicated to helping airport sponsors navigate the FAA and Caltrans grant procedures, design airfield and landside infrastructure, and guide airports to be self-sustaining and resilient. Having one firm tackling all aspects of a project will reduce efforts, increase efficiency, and move projects along faster.

FAA
Relationships
+ Knowledge
We have long-term positive relationships with FAA planning and programming, engineering, and environmental staff in both the Western-Pacific Region and the San Francisco District Office (SFO-ADO). We can support O60 in meetings with FAA staff, enhancing project productivity and significantly shortening project approval timeframes. In addition, because of our knowledge and substantial experience, we know FAA requirements and deadlines, and can support O60 to meet these critical expectations.

Proven
Project
Management
C&S specializes in managing multi-year consulting contracts and has successfully served over 140 airport sponsors in this capacity. As your project manager (PM), with nearly 15 years of experience overseeing such contracts, I have honed an effective process for managing staffing needs, project budgets, schedules, and other critical factors. Serving as the PM for similar airports such as San Bernardino County Airports, I am intimately familiar with regional requirements and nuances that may impact project execution and compliance. Our proven track record in delivering high-quality consulting services, combined with our deep understanding of regional and federal regulations, positions C&S well to support and advance the goals of the City of Cloverdale.

Outstanding
&
Responsive
Teammates
As your project manager, I will oversee the contract administration and delegate technical assignments to a highly qualified team of aviation professionals. When we receive a task, we will identify seasoned engineers and other experts that are best suited for the needs of the project. Our team of experienced professionals is streamlined to be nimble and lean, facilitating quick solutions for the City. Our staff are committed to being on site whenever necessary and working hand-in-hand with you to ensure that your goals are met.

We value the opportunity to serve as your partner and extension of staff on this contract. If you have any questions or need additional information about our qualifications, please feel free to contact me at [email protected] or (619) 819-2279.

Sincerely,
C&S Engineers, Inc.

Kenneth Gethers, PE Lance R. McIntosh
Project Manager Service Group Manager
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Table of Contents
Section 1—Approach...........................................................................................................1 Section 2—Firm Experience ..............................................................................................5 Section 3—Qualifications of Key Personnel..................................................................10 Section 4—Required Information....................................................................................12 Appendix—Key Personnel Resumes...............................................................................A-1 133
City of Cloverdale | Engineering Services—Ongoing Planning and Capital Improvement Projects | Cloverdale Municipal Airport 1 Program Approach
Successful delivery of your program includes open communication and a collaborative approach with the Airport, stakeholders, FAA, program management team, and other design and construction teams that may be chosen for additional components of the program. We bring this collaborative style to act as a true extension of your staff and to always put your needs first. We are prepared to present project challenges, discuss initial concept alternatives, and recommend design enhancements on day 1. We will immediately collaborate with your staff to review alternatives to mitigate project constraints.

Each designer, stakeholder, tenant, agency, and reviewer will understand their role, expectations, and individual deadlines.

C&S understands the City staff is responsible for various tasks in addition to the airport, and our team has provided seamless support to augment City staff in items related to the airport. We have been coordinating project and grant closeouts with the FAA, supporting the City in the preparation of the Airport Capital Improvement Program (ACIP) for both FAA and Caltrans submissions, as well as continuing to prepare the critical documentation required to maintain FAA compliance.

We appreciate the opportunity to work on your behalf for the past five years at your airport. Looking toward these next five years the airport has identified the following projects for improving the aviation community at Cloverdale:
♦ Infield Area Drainage Improvements Environmental Study & Design
♦ Precision Approach Path Indicator (PAPI) for Runway 32 (Replacement)
♦ Runway End Identifier Lights (REILs)
♦ Wildlife Hazard Assessment
♦ Perimeter Fencing and Card Access Gate for Security
♦ Related “On Call” Engineering Services
Work Plan
Understanding the City of Cloverdale drainage requirements for water capture/treatment/reuse and the permitting requirements is also critical. We know your existing drainage system, the areas requiring further evaluation and verification, and how to work with airfield operations to gather the additional information needed while minimizing the impact on the airfield.

Programs
Our approach is built on best practices and strategies
that we consider most applicable to the City of Cloverdale Airport. These tools and processes have been tested, improved, and proven effective on similar sized programs— most recently the Palo Alto Apron Reconstruction, Borrego Valley Runway Rehabilitation, and Hawthorne Taxiway
Rehabilitation. Our full suite of tools are available to the City of Cloverdale Airport and airport team to deliver this program, and we will collaborate with each program entity to ensure a successful project.

Validation Phase
The existing conditions provide the necessary data and understanding to design the improvements. Site data collection is a critical initial activity in any airfield design project but can be challenging when trying to minimize operational impacts to the active airfield. Whether performing survey activities, obtaining geotechnical borings, or collecting subsurface utility information, proper airfield operational coordination and communications is essential. Our team’s prior experience at both of these airports allows us to recognize these challenges. We will work closely with the Airport’s leadership and airfield operations staff to perform data collection inside/outside runway and taxiway safety areas as much as possible and combine activities with other scheduled closures and airfield escorts whenever possible.

Schematic Design Development
Once the investigative services phase is started, the schematic design effort begins as a collaborative effort with the Airport.

Schematic design commences with the analysis of the fleet mix and pavement section alternatives. Gaining both FAA and Airport approval of the fleet mix to be used for each pavement is a critical first step. This provides the starting point for pavement design options that maximize local materials and recycling options for the new pavement sections and provides Section 1—Approach
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City of Cloverdale | Engineering Services—Ongoing Planning and Capital Improvement Projects | Cloverdale Municipal Airport 2 value engineering opportunities. Our approach focuses on major topics that influence cost and schedule, as well as compliance with FAA criteria and the agreement of eligible items that can be included.

Final Design Development
A key component of the Airport Development Program
(ADP) is to design the entire program to a 100% level, and then determine with the Airport, FAA, and program management team the need to bid in multiple packages versus one large package for the projected length of construction. If the FAA requires, we will prepare construction packages for each FAA grant. Close coordination with the FAA helps us understand the amount of funding programmed by year, and bestcase and worst-case scenarios for funding (including timing of grants) are analyzed to confirm construction packages meet each funding level potential. The initial Safety Risk Management (SRM) panel discussion is held during 30% design, with updates provided for final concurrence at the completion of the 60% design. This provides the FAA with ample time to respond and gives our team time to accommodate any final changes into the issue for bid documents. We will work with your local FAA representatives to determine if one CSPP for the entire program will suffice, or if individual CSPPs for each project component are required. This understanding of your airfield operations will be leveraged to assess phasing alternatives and minimize the impacts on the airfield with each construction package.

Construction Administration Services
We believe that the design engineers should also be involved with the construction administration services part of the contract to maintain consistency in design thought
through project completion. Our design team
reviews all requests for information (RFI),
submittals, and shop drawings to verify
the intent of the design is constructed
in the field. Construction administration
lead Jeremy Brubach engages in weekly
meetings and is available to assist the
Airport and the program management
team with increased resident engineering
services, if required.

Creating a Collaborative Work
Environment
Accountability and open communication lead to project
success. Our goal is to foster a safe environment conducive to clear, effective, and well-documented communication.

We document decisions to keep the greater team informed on why a certain action or direction is being taken. This “big picture” approach is conducive to fostering a sense of investment and accountability for all team members. Our approach to management is simple and streamlined.

Through a series of structured best practices, our team:
♦ Works with the Airport to clearly define the project scope ♦ Outlines detailed project tasks and ties them to the project design schedule and budget ♦ Develops a project schedule that defines the various
milestone dates for task completion, document submittal, and Airport and FAA review period and design submittals ♦ Schedules regular coordination meetings with the Airport to review project progress and provide a forum for discussion of critical issues ♦ Implements a quality review process that evaluates the project at various stages to drive technical compatibility and integration
Ability to Meet Budget and
Schedule
C&S will be your trusted advisor and consultant, not just a design engineer. Our project manager, Kenneth Gethers, is dedicated to this project. He will listen to your concerns and be there when you have questions. He will always respond to you.

Project Management and Approach
Our whole team will always take action based on what is in the best interest of the City. We are your eyes and ears, proactively addressing issues. When situations arise, we will take ownership and engage toward a resolution. Our clients count on a high level of customer service. You will receive not just quality deliverables and quality projects, but a quality experience. This approach is directly responsible for the positive long-term relationships we have established with our clients, earning their trust and giving them a high
level of comfort. Kenneth, along with other
key team members, will prepare a Project
Management Plan (PMP) to provide a
format for managing and scheduling key
components of the project, encouraging
forward thinking, and creating a culture
of proactive implementation. Successful projects begin with quality project planning and a positive start. During the
planning and design process, the PMP will
be used for monitoring and controlling all
information necessary to provide high quality
services on time and under budget.

The majority of design communication will be directly with Kenneth. We will develop and execute a detailed communication plan that specifically meets your needs. At your discretion, we are open to handling communications directly with key stakeholders. In those cases, we will document communication in detail and share with you expeditiously. We will be available for all project meetings with the City, including project kickoff , progress meetings, review meetings, and Section 1—Approach
135
City of Cloverdale | Engineering Services—Ongoing Planning and Capital Improvement Projects | Cloverdale Municipal Airport 3 other special meetings for key decisions. All meetings will be promptly documented with action items and important
decisions made. In addition to phone calls and email, Kenneth will prepare monthly project status reports that communicate project progress, primary issues, key decisions to be made, project financial position, and schedule status. These reports keep you readily informed without consuming much time.

Consultant Team
Communication
Kenneth will lead communication within
the C&S team. Before major tasks are
initiated, our PMP is communicated to the
project team at an internal kickoff meeting.

This conveys major goals and objectives, the
scope of services, schedule for completion of specific tasks, budgets, design standards, CADD standards, quality control procedures, communication methods, and risk management measures. In addition, clear roles and responsibilities are discussed with the team to facilitate buy-in. Background information, including record drawings and CADD file base mapping, is also distributed. After the kickoff meeting, the team is unified in our overall goals and process and immediately begins the design. Regular progress meetings will be conducted with the full design team. They will include scope, schedule, and budget, outstanding items with responsibility and due date, peer review and quality control, and any necessary coordination.

Microsoft Teams will be used for collaboration. Through Teams, we can access, share, and edit Word, PowerPoint, and Excel files in real time. Additionally, we can share information quickly and easily with the entire project team. We also have the ability through Teams to call team members and conduct meetings, where we can share screens to better collaborate without having to have an in person meeting.

C&S also has the capability to hold virtual meetings using Zoom as well, if needed. We will also use Workspot, a cloud desktop platform, to help promote timely and coordinated file sharing. Workspot is a great tool that controls team access to the project CAD/BIM files in one location for both C&S and all subconsultants. Production personnel for the various disciplines can be confident that the latest files are in this one location and that if they make a change, the entire team has immediate access to the latest file.

Budget
We understand that funding for
the City is limited. C&S uses BST,
a business management software,
to set up and track internal budgets.

Additionally, project managers are trained
to use an internal spreadsheet, called a 3-line graph, to measure the project performance. The graph compares the work completed against the work planned to determine the current earned value of the project. At the start of the project, Kenneth will develop a projected forecast baseline based on the anticipated costs over time as related to the project schedule. The graph spreadsheet will be updated weekly by reviewing the actual cost to the project tasks as determined in BST compared to the percent complete for that task. Kenneth will compare the weekly updates against the project baseline to determine if the project is on schedule and on budget.

Tracking this weekly will allow Kenneth to make adjustments early and quickly before any issues arise.

Once the project is under design contract, we verify the project construction budget during the preliminary phase based on estimated current construction costs associated with the scope and anticipated cost escalations. If the estimated costs are not within the existing budget, we can perform a value engineering review to determine areas where cost savings may be realized to bring the project back within budget. If the cost is still outside of the budget, we will work with you to modify the scope to bring the project back within budget. Our designers use industry-specific and local historical costs to develop unit prices. In addition, we consider costinfluencing factors such as time of bid, construction schedule, availability of labor and materials, and productivity in evaluating the cost of construction. At each phase of design, quantities will be estimated. These quantities will be adjusted as the design progresses to the issue of bid documents. Once the project is under construction, we can use our expertise, and lessons learned, to keep the project within budget. We follow proven processes for construction, including the use of sophisticated software to complete project record keeping, pay requests, and contract modifications. Our inspection staff monitors quantities in the field on a daily basis to prevent overruns and identify potential issues before they arise.

Section 1—Approach
3-Line Graph Project Status Report Example
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City of Cloverdale | Engineering Services—Ongoing Planning and Capital Improvement Projects | Cloverdale Municipal Airport 4 Schedule
Our design schedule is developed
as part of the scope of work that will
become part of our design contract. We
will work with you to develop a design
schedule that will meet your goals. The
schedule will be adhered to so that the bidding
and construction of the project will not be impacted. The final schedule, developed using Microsoft Project, will be divided into discreet elements to track the field work, office work, coordination activities, milestone submissions, and key technical memoranda. Additionally, the detailed schedule for the field investigations will be coordinated with Airport Operations to ensure there are no conflicts.

During the project, Kenneth will monitor and report the progress, and allocate any additional resources needed to meet the schedule. The schedule will be discussed at all project meetings with appropriate adjustments and decisions made to keep the project on track. Action items for all work will be tracked in a design notes format and updated weekly.

As part of the design process, we will develop a construction contract time, typically based on calendar days, and this will be a requirement of the construction contract. This process includes working with you to determine a construction phasing plan that minimizes impacts to airport operations but also considers cost implications and constructability. In many cases there is a trade-off between airfield operational impacts and increased construction cost. We can optimize work areas and phase the construction work so that reasonable contract time is included in the project that will meet your goals for overall cost. Prior to construction, we will review the contractor’s schedule to ensure it is practical. For example, the contractor may have overlooked an item of work, miscalculated a production rate, or may not have accounted for the project phasing and work areas when developing the schedule. If we determine that a contractor’s schedule is not practical, we ask them to revisit their schedule
and provide an updated one
prior to notice to proceed.

Once the project is under
construction, we will monitor
the construction progress on
a daily basis and review the
schedule at weekly construction progress meetings. If
the contractor falls behind
schedule, we require them to
provide a plan to get back on
schedule.

Quality Control
C&S integrates a mandatory quality control (QC) process throughout the entire design phase of all projects. At the start of the project Lance McIntosh, our quality control lead and one of C&S's most senior engineers, will develop a comprehensive QC plan that will detail the QC process, the schedule of deliverables, the lead designer for each discipline, and the QC reviewers for each discipline, along with along with interdisciplinary reviewer and a constructability reviewer. At its core, an effective QC plan requires a continuous and thorough check and backcheck of all project components, including design methodology, constructability, scheduling, and cost implications. The process continues through the development of project plans, specifications, documents, and supporting information. Our team will execute this integrated checking process on a regular schedule to deliver a quality product on every task. Quality control reviews will be completed before each deliverable and a report will be provided to the City, as requested. Constructability reviews will be performed for the major deliverables. Peer reviews will be completed for each technical task.

The QC for all deliverables will be performed through Bluebeam which allows multiple QC reviewers to enter comments on one shared PDF in real time. All participants can see review comments as they are made allowing design engineers to respond interactively. This makes for a more efficient production and review process. In addition, by using workflow built into Bluebeam, the QC review process is automatically documented and eliminates the need to scan documents
at each stage. C&S can also set up Bluebeam for the City’s reviews at each milestone, if desired. The C&S approach to the rehabilitation and enhancement of the City of Cloverdale airport is rooted in a deep understanding of the project scope and a commitment to excellence in design, execution, and stakeholder engagement. We are confident that our holistic solution will not only meet but exceed your expectations and contribute to the continued success of your airport facilities.

Section 1—Approach
Quality Control Plan Ensuring quality, professional services, and exceeding expectations.

Project Definition
• Peer Review
• PM Reviews
• Owner Review
Finalize Bid
Documents Verify QA/QC Plan Sign and Seal
Documents
Owner and Code
Official Final Review
Contract Document
Preparation
• Coordination Review
• Constructability Review
Design Development
and Detailed Design
• Peer Review
• PM Reviews
• Value Engineering
• Preliminary
Construction Estimate
Owner and
Code Official
Progress Meeting
Internal and External
Kick-Off Meeting Schematic Design
Code Review Funding Source
Requirements
Develop a Detailed
Work Plan and
Schedule
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City of Cloverdale | Engineering Services—Ongoing Planning and Capital Improvement Projects | Cloverdale Municipal Airport 5 Section 2—Firm Experience
C&S Companies
Airport services have been the cornerstone of
our professional practice since our founding in
1968. For over 56 years, C&S has served diverse
airport clients across California and the country,
including Cloverdale Municipal Airport and many
other general aviation facilities. Our client list
includes over 150 airports nationwide, from general
aviation to commercial service, hub, and military
installations. C&S’s extensive in-house expertise
allows us to deliver nearly any type of airport
project from start to finish. With staff dedicated
to design, airfield and landside engineering,
construction management services, and other
specialized disciplines, we have the necessary
resources to help clients realize their vision for their facilities. Our aviation group features more than
120 staff members dedicated entirely to airport
projects. They are supported by hundreds of
additional experts who regularly contribute their
specialized technical skills to airport projects.

Office Locations
C&S has built its practice on providing quality,
client-focused services regardless of project
distance. C&S employs more than 600 professionals across the country. Our Sacramento and San Diego offices will be the primary local
resources supporting the work originating from this contract. These offices have expertise in aviation design, facility design,
and construction. Where project demands
require additional expertise or manpower,
we will supplement our local workforce with
staff from within our system.

Over our history as a multi-office firm, we have
continually honed our skills and improved our
ability to deliver quality, responsive projects while
capitalizing on expertise throughout our system, to the benefit of our clients. This enables us to capture the best resources to develop innovative solutions to your project needs in a manner that does not disrupt the flow or quality of project delivery.

Aviation Consulting Experience
Our local C&S aviation team has been hand-selected based on our experience with airport systems and years of preparing and collaborating with the City to learn about the specific needs of your Airport. Our teammates have expertise in every area required by the City for this contract. With staff dedicated to above ground fuel tanks, obstruction surveys, runway lighting, pavement preservation/reconstruction, construction administration services, and other specialized disciplines, we have the resources to help you realize the vision you have for your facility. Our aviation experience and qualifications are detailed below and on the following pages.

C&S employs more than 600 staff across the U.S. More than 120 of those employees are dedicated to aviation projects only. ♦ Airfield engineering and design
♦ Air quality
♦ Centralized receiving and
distribution centers
♦ Construction phase services
♦ Environmental services
♦ Facilities
♦ Fuel facilities
♦ Grants administration
♦ Land use + economics
♦ NAVAIDS and electrical systems
♦ Planning
♦ Runway incursion mitigation
♦ Sound attenuation
♦ Sustainability
♦ Terminal planning
Aviation Services
C&S maintains
20 offices across the
United States including
offices in Sacramento
and San Diego,
California.
138
City of Cloverdale | Engineering Services—Ongoing Planning and Capital Improvement Projects | Cloverdale Municipal Airport 6 C&S conducted a site investigation of Cloverdale Municipal Airport’s taxiway, confirming portions of damaged pavement, that appear to be due to pavement age and flooding. To correct the situation, C&S designed the rehabilitation of parallel Taxiway A (3,155 feet) and a portion of connector taxiways B, C, and D.

The work included:
♦ Narrowing the existing parallel taxiway to meet current FAA standards ♦ Removing the hold bay at the Runway 14 end
♦ Milling areas of existing surface to modify grades as needed ♦ Placing a true and leveling course to adjust grades as needed ♦ Installing a pavement surface overlay
♦ Isolated full-depth replacement of existing pavement section, including the asphalt surface and aggregate base
♦ New pavement markings and striping to meet current FAA standards ♦ Relocation of existing edge reflectors to meet new layout C&S performed a drainage study, as well as engineering design services. Services included a comprehensive stormwater drainage report to address the existing airfield flooding, specifically in the infield areas between the runway and parallel taxiway, and any existing deficiencies in the airport drainage system; topographic surveys; a geotechnical investigation and report; and the preparation of construction plans and specifications. C&S also provided grant administration.

A continuous development program for maintaining and improving facilities at an airport is an important element in assuring safe and efficient use of the airfield. The City of Cloverdale’s program is updated annually to reflect the airport’s current needs and priorities.

David Kelly
City Manager
(707) 894-1710
[email protected]
Cloverdale Municipal Airport
Reference
Taxiway Reconstruction
After years of neglect, the City of Palo Alto began the hefty task of rehabilitating the entire 37-acre aircraft parking apron. Because of the size, it is being constructed in three phases to accommodate operations with an estimated total construction cost of $35 million. Improvements include relocation of taxilanes, tie-downs, light fixtures, and a pollution control facility; and adjusting utility structures to grade. The revised apron layout accommodates aircraft along all of the taxilanes. The airport lighting system will be upgraded and relocated and tie-down locations will comply with minimum standards. Because of the challenging Bay Mud subgrade, a stabilization agent was needed to provide a more stable working platform for construction equipment. Compaction of the material is not advised and traditional methods of removing and replacing pavement were not feasible. C&S, on behalf of the airport, prepared, submitted, and received approval for a Modification of Airport Design Standard to the FAA for a cement-treated subgrade. This included pulverizing the existing asphalt concrete and mixing an 18-inch section of the pulverized asphalt, import, existing subgrade, and a cement agent with specialized equipment to produce a stabilized platform, followed by placement of a fresh pavement section of three-inch asphalt concrete over a six-inch aggregate base. C&S calculated the new pavement structural section using the FAARFIELD program. Because this project is being constructed in three phases, quality control review is critical so that the intermittent phasing between construction packages is adequate. C&S performed objective internal quality control review at 30%, 60%, 90% and 100% review levels, also held external “over the shoulder” review meetings with City, airport, and engineering staff at 30% and 90% level and with the FAA at 90% level. In addition, due to the size of the FAA grant ($8.5 million), it was critical that the Phase I package met FAA guidelines and criteria to maximize funding availability.

This involved splitting the project into a base bid and several alternate bids to allow for flexibility should bid results be higher than anticipated. Communication between all parties was critical to the success of this first phase of construction as well as the anticipated next two phases.

Andrew Swanson,
Airport Manager
(650) 329-2688
andrew.swanson@
cityofpaloalto.org
Palo Alto Airport
Reference
Apron Reconstruction
Section 2—Firm Experience
139
City of Cloverdale | Engineering Services—Ongoing Planning and Capital Improvement Projects | Cloverdale Municipal Airport 7 The pavement edges of Runway 6-24 were failing due to lack of a stabilized compacted base at the pavement edge therefore allowing the asphalt surface course to erode over time when under loading conditions from aircraft. This project, Runway Edges Enhancement at Fullerton Municipal Airport, included the following major components:
♦ Proposed 10’ wide asphalt shoulders
♦ Construction of new LED airfield edge lighting, runway edge lights, runway end identifier lights and runway threshold lights
♦ Profile improvement of existing Runway 6-24 pavement edges and cross taxiway connectors, by mill and overlay
♦ Excavation of existing soil
♦ Grading of runway safety area infields
♦ Installation of new LED guidance and runway distance remaining signs ♦ New runway markings
Brendan O'Reilly,
Airport Manager
(714) 738-3325
brendan.oreilly@
cityoffullerton.com
Fullerton Municipal Airport
Reference
Runway Edge Enhancement
C&S provided specialized design consultation and administration for the runway and taxiway rehabilitation project at San Carlos Airport for the County of San Mateo. The project involved reconstructing the outermost 12 feet of pavement on the runway and taxiway connectors, replacing all lighting and signage for Runway 12-30, applying a liquid crack seal and seal coat, and improving drainage with infield grading. Newly sealed and constructed areas were restriped after curing.

C&S handled all design services, including coordinating surveys and geotechnical investigations, developing project plans and specifications, preparing quantity takeoffs and cost estimates, and drafting the final design report. Staff also conducted site visits to document runway and taxiway cracks and provided construction management services, including administration and full-time observation.

Michael Byrne
Assistant Airport Manager
(650) 573- 3700
o [email protected]
San Carlos Airport
Reference
Runway & Connector Taxiway Rehabilitation
Under an on-call contract, C&S installed a precision approach path indicator (PAPI) on Runway 14. C&S's staff prepared design plans and specifications for the 30%, 90%, and 100% submittals, and assisted the city during the bid phase.

C&S also acted as liaison and project coordinator with the FAA, preparing grant applications for design and construction funding. The project was completed with FAA AIP and Caltrans matching grants. C&S provided construction contract administration, part-time construction observation, and quality assurance testing.

The new PAPI unit was installed on Runway 14-32, including trenching, conduit, cable, and electrical structures. A new transformer and safety switch were installed within the existing electrical panel. Existing spare conduit from the 2011 runway rehabilitation was confirmed to have adequate space and integrity for the new cables. C&S coordinated with the FAA’s Flight Programs department for a reimbursable agreement to flight check the new PAPI units and prepared grant reimbursement and closeout paperwork.

Michael Morrissey
Airport Manager
(707) 694-9355
airportmanager@
ci.cloverdale.ca.us
Cloverdale Municipal Airport
Reference
PAPI Installation
Section 2—Firm Experience
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City of Cloverdale | Engineering Services—Ongoing Planning and Capital Improvement Projects | Cloverdale Municipal Airport 8 X
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C&S is providing design services for the removal and replacement of the entire airfield perimeter fence and gates surrounding the airport, approximately 17 miles. The project also includes the installation of new fence along Fish Creek, located in the southwest area of TPA, where fencing does not currently exist.

Fencing in this area will provide a fully secured perimeter by having the airfield completely enclosed by chain link fence and other existing physical barriers such as buildings and bridges. The project also includes the conversion of one of the manual gates to an automatic gate.

The new fence is being designed in accordance with FAA standards and the recommendations made as part of the recent Wildlife Hazard Assessment and Management Plan, with 8-foot-tall chain link fence fabric and 1 foot of threestrand barbed wire on top. Wildlife deterrent fence skirting will also be included along the entire new perimeter fence line, where appropriate. The project also includes establishing a 10-foot clear zone on both sides of the fence by either relocating the fence, removing trees or vegetation, or relocating miscellaneous objects. Where the clear zone cannot be accommodated, or a higher level of security is needed, additional measures such as razor wire or a taller 10‑foot fence will be included.

The project also includes replacing the existing access control equipment serving automatic gates along the perimeter fence with new, latest generation card readers and related control system equipment. Additionally, an assessment of all other existing automatic gate equipment was performed to determine any other potential items needed to be replaced.

The design includes phasing the project to make sure the contractor maintains a secure perimeter. Additionally, the design team is working with stakeholders to determine requirements for gates that must remain open for access at all times while they are being replaced.

Rich Coudurier
Director, Planning & Design
(813) 400-5955
[email protected]
Tampa International Airport
Reference
Airfield Perimeter Fence Replacement
Section 2—Firm Experience
C&S prepared construction documents for the removal and replacement of three acres of Reedley Municipal Airport’s airfield pavements. The project was completed in multiple construction phases over multiple years, based on funding availability. The City’s goal was to construct as many phases at one time as possible to take advantage of economies of scale and overall project savings.

The project was divided into three phases of work to coordinate construction in a way that would minimize interference with airport operations and available funding. The work included reconstruction of the apron pavement, installing new tie-downs, and striping of all airfield areas. In addition, upgrades to existing drainage structures was included, as recommended in a drainage study.

Sarah Reid
Community Services Director
(559) 637-4203
[email protected]
Reedley Municipal Airport
Reference
Apron Rehabilitation
141
City of Cloverdale | Engineering Services—Ongoing Planning and Capital Improvement Projects | Cloverdale Municipal Airport 9 Section 2—Firm Experience
FAA Knowledge and
Working Relationships
C&S has a thorough understanding of FAA regulations, policies, and procedures. We have specialized staff dedicating 100% of their time to airport projects. Our resume includes more than 2,500 airport projects of all types. C&S’s
professionals tackle routine and complex issues
associated with airport projects every day.

They interpret information contained in FAA
advisory circulars, orders, federal aviation
regulations, and other published documents
and apply them to solve airport design issues and secure maximum federal funding for airport sponsors.

We have worked with seven of the nine FAA
regions, including the Western Pacific Region,
whom we have worked with for more than
25 years. Every region and Airport District
Office (ADO) interprets certain FAA regulations differently. We have developed relationships with FAA planning and programming, engineering, and environmental staff in the
region. We can conduct meetings on your
behalf and review project deliverables
face-to-face with FAA staff, enhancing
project productivity and significantly
shortening project approval timeframes.

Our involvement and development of the California Best
Practices guide has given us a strong understanding of FAA expectations and developed deep relationships. The best practices guide was created to work in collaboration with Caltrans Division of Aeronautics, FAA Western Pacific Region and airport sponsors.

In addition to supporting our clients with FAA paperwork, we advocate on their behalf with regard to obtaining funding, discussing environmental clearance documents to streamline approvals, as well as other
items that may benefit the
airport. We have found it
best to have our grants administrator participate either in person or via conference call in the
annual ACIP meetings to provide any
supplemental information, such as a detailed status of all grants, the available entitlement amount, as
well as take notes to provide written minutes
following the ACIP meeting. We strongly urge
our airport sponsors to submit these meeting
minutes as an attachment to the final signed ACIP
packet when they submit to the FAA. Our team is
able to “speak the FAA language” of which projects will receive higher priority and, therefore, most likely to be funded. We also calculate the National Priority
Rating (NPR), which designates the project’s
importance with regard to others in the region
and nation.

In addition, we give the FAA the supporting
documentation, such as the area or dimensions, Pavement Condition Index (PCI), thorough project description and justification, the first time they ask for it, to limit back and
forth requests, which cause delays and frustration. Submitting the ACIP to Caltrans is also critical to project success, as their funding is very limited and based on a first come, first serve basis. If an airport misses the Caltrans ACIP deadline and the projects are not published in the ACIP update, then these projects are not eligible for FAA AIP matching funds, which help offset the local match and can be quite helpful in sizeable projects.

C&S’s sound
professional
relationship with
officials from the FAA
and Caltrans will foster
timely approvals and
overall support of your
wide-ranging project
initiatives.
142
City of Cloverdale | Engineering Services—Ongoing Planning and Capital Improvement Projects | Cloverdale Municipal Airport 10 Section 3—Qualifications of Key Personnel
Key Personnel
Experience, competence, teamwork—they are the means for success on your projects and the ingredients we use in creating a project team that is right for you. C&S has carefully assembled a team to provide the City and Airport with a unified group of highly qualified professionals to complete your projects on time and on budget. Our teammates, Engeo and R.E.Y. Engineers complement our in-house expertise and bring valuable local and regional experience. Brief descriptions of the expertise they bring to this contract are provided on the following page. C&S and our subconsultants have a proven, solid work history. We have selected experts in their respective fields to bring the City the best aviation services available in the industry. Resumes for each key individual listed below are included in the Appendix.

Approach to Diversity Inclusion
C&S is committed to a supplier diversity philosophy that champions value creation, inclusion, client centricity, and mutually-beneficial relationships on all of our projects, not just projects with specific requirements. We have consistently met or exceeded participation goals on our projects across the country. Our focus on this important topic is exemplified by our hiring of a dedicated Supplier Diversity Manager, Kai Marion, who works with our technical team to identify and develop working relationships with a range of firms, leverage the firm's expertise to provide meaningful participation on projects, track compliance, and provide reporting.

For this assignment, we've selected R.E.Y. Engineers, Inc., a certified small business, to provide land surveying services.

Kenneth Gethers, Jr., pe
Project Manager (PM)
David Moreno, eit
Deputy PM/Airfield Engineering
Richard Graham, pe
Principal in Charge
Lance McIntosh, pe
Quality Assurance/Quality Control
Michelle Auge
Grant Administration/Compliance
Mark Gilbert, pe, ge, qsd
Geotechnical Engineering
Michael Shoup, pls
Land Surveying
143
City of Cloverdale | Engineering Services—Ongoing Planning and Capital Improvement Projects | Cloverdale Municipal Airport 11 Section 3—Qualifications of Key Personnel
Geotechnical Engineering Land Surveying
ENGEO is an award-winning, employee-owned California
Corporation of more than 400 geotechnical and civil engineers, geologists, hydrologists, hydrogeologists, environmental scientists, coastal engineers, construction quality-assurance representatives, and laboratory testing specialists serving clients in the U.S. and abroad for over 50 years.

ENGEO is a leader in transportation design with a broad range of expertise and experience in transportation projects, including airport, intermodal, rail, roadway, highway, and bridge projects. ENGEO brings experience navigating the details of airport work including coordinating with and following FAA guidelines and Federal Aviation Regulations (FAR) Part 77.

ENGEO’s clients include Sacramento International Airport, San Francisco International Airport, and many municipal airports around the state of California.

ENGEO is familiar with the details of airport work including coordinating with and following FAA guidelines and Federal Aviation Regulations (FAR) Part 77.

As a certified Small Business Enterprise (SBE), R.E.Y. Engineers, Inc. (R.E.Y.) has been providing quality land surveying services for 35 years. R.E.Y. provides a wide variety of surveying solutions for projects in all phases, from planning and feasibility studies to construction support and as-built documentation. They routinely travel to projects throughout the United States, and are experienced in shipping and mobilizing crews and equipment. R.E.Y. crews can respond within 48 hours to any project requirement within an approved task order. The firm has continually expanded their services by testing and implementing the latest state-of-the-art surveying equipment, software and procedural techniques, exceeding industry standards. R.E.Y.'s services include mobile LiDAR with our in-house Riegl VMX-250 Mobile LiDAR system, as well as terrestrial and UAV liDAR technologies. They have received an FAA 333 exemption for multiple UAV systems.

Teammates
References
C&S takes a great deal of pride in providing personal, professional, accurate, high quality consultant services to all of our clients. We take a personal interest in the outcome of each of our projects and believe that our success is measured by the success of the clients that we serve and the quality of the infrastructure provided to the users and surrounding community.

The clients listed on pages 6-8 can give you a realistic picture of C&S’s performance, demonstrated quality of work, and ability to meet schedules and budgets. We are proud of the positive and long-lasting relationships we’ve earned with our clients throughout our years of service.
144
City of Cloverdale | Engineering Services—Ongoing Planning and Capital Improvement Projects | Cloverdale Municipal Airport 12 Section 4—Required Information
145
City of Cloverdale | Engineering Services—Ongoing Planning and Capital Improvement Projects | Cloverdale Municipal Airport 13 Section 4—Required Information
146
City of Cloverdale | Engineering Services—Ongoing Planning and Capital Improvement Projects | Cloverdale Municipal Airport 14 Section 4—Required Information

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

INSURER(S) AFFORDING COVERAGE
INSURER F :

INSURER E :

INSURER D :

INSURER C :

INSURER B :

INSURER A :

NAIC #
NAME:

CONTACT
(A/C, No):

FAX
E-MAIL
ADDRESS:

PRODUCER
(A/C, No, Ext):

PHONE

INSURED
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

OTHER:
(Per accident)
(Ea accident)
$
$
N / A
SUBR
WVD
ADDL
INSD

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $
$
$
$ PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person)

COMBINED SINGLE LIMIT

AUTOS ONLY

AUTOS ONLY AUTOS

NON-OWNED

OWNED SCHEDULED

ANY AUTO

AUTOMOBILE LIABILITY
Y / N

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
DESCRIPTION OF OPERATIONS below
If yes, describe under

ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$
E.L. DISEASE - POLICY LIMIT
E.L. DISEASE - EA EMPLOYEE
E.L. EACH ACCIDENT
ER

OTH- STATUTEPER
(MM/DD/YYYY) LIMITS POLICY EXP (MM/DD/YYYY)

POLICY EFF LTR TYPE OF INSURANCE POLICY NUMBER INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

EXCESS LIAB
UMBRELLA LIAB EACH OCCURRENCE $
AGGREGATE $
$
OCCUR

CLAIMS-MADE
DED RETENTION $
PRODUCTS - COMP/OP AGG $
GENERAL AGGREGATE $
PERSONAL & ADV INJURY $
MED EXP (Any one person) $
EACH OCCURRENCE $

DAMAGE TO RENTED
PREMISES (Ea occurrence) $

COMMERCIAL GENERAL LIABILITY

CLAIMS-MADE OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:

POLICY PROJECT LOC

CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)

CANCELLATION

CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED

AUTOS ONLY
6/25/2024
Haylor Freyer & Coon, Inc.

P.O. Box 4743
Syracuse NY 13221
Kim Acevedo
315-451-1500
[email protected]
Travelers Indemnity Company 25658
CSENGINEER Charter Oak Fire Ins. Co. 25615 C&S Engineers, Inc., C&S Architects Engineers & Landscape Architect, PLLC
499 Col Eileen Collins Blvd.

Syracuse NY 13212
Travelers Prop. Cas. Co. of Amer 25674
Phoenix Insurance Co 25623
Merchants National Insurance Company 12775
Travelers Excess & Surplus Lines Co 29696
659940190
A X 1,000,000
X 300,000
X Contractual 10,000
Liability 1,000,000
2,000,000
X X
Y Y 6307E874377IND24 7/1/2024 7/1/2025
2,000,000
B 1,000,000
X
Y Y 8101N6679802426G 7/1/2024 7/1/2025
C X 5,000,000
X
Y Y EX5T855169 7/1/2024 7/1/2025
5,000,000
D X
N
Y UB7K6963972443G 7/1/2024 7/1/2025
1,000,000
1,000,000
1,000,000
E
F
Umbrella
Excess Liability EXL0003145
EX9T92466824NF
7/1/2024
7/1/2024
7/1/2025
7/1/2025
$5,000,000 Per Occ/Ag
$15,000,000 Per Occ/Agg
See Attached Acord 101
Sample

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

INSURER(S) AFFORDING COVERAGE
INSURER F :

INSURER E :

INSURER D :

INSURER C :

INSURER B :

INSURER A :

NAIC #
NAME:

CONTACT
(A/C, No):

FAX
E-MAIL
ADDRESS:

PRODUCER
(A/C, No, Ext):

PHONE

INSURED
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

OTHER:
(Per accident)
(Ea accident)
$
$
N / A
SUBR
WVD
ADDL
INSD

COMBINED SINGLE LIMIT

AUTOS ONLY

AUTOS ONLY AUTOS

NON-OWNED

OWNED SCHEDULED

ANY AUTO

AUTOMOBILE LIABILITY
Y / N

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
DESCRIPTION OF OPERATIONS below
If yes, describe under

ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$
E.L. DISEASE - POLICY LIMIT
E.L. DISEASE - EA EMPLOYEE
E.L. EACH ACCIDENT
ER

OTH- STATUTEPER
(MM/DD/YYYY) LIMITS POLICY EXP (MM/DD/YYYY)

POLICY EFF LTR TYPE OF INSURANCE POLICY NUMBER INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

EXCESS LIAB
UMBRELLA LIAB EACH OCCURRENCE $
AGGREGATE $
$
OCCUR

CLAIMS-MADE
DED RETENTION $
PRODUCTS - COMP/OP AGG $
GENERAL AGGREGATE $
PERSONAL & ADV INJURY $
MED EXP (Any one person) $
EACH OCCURRENCE $

DAMAGE TO RENTED
PREMISES (Ea occurrence) $

COMMERCIAL GENERAL LIABILITY

CLAIMS-MADE OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:

POLICY PROJECT LOC

CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)

CANCELLATION

CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED

AUTOS ONLY
5/30/2024
Greyling Ins Brokerage/EPIC
3780 Mansell Road, Suite 370
Alpharetta GA 30022
Greyling COI Specialist
770.756.6599 770.756.6599
[email protected]
Berkley Assurance Company 39462

C&SWORL
C&S Engineers, Inc.
499 Col. Eileen Collins Blvd
Syracuse, NY 13212-0000
1026626104
A Professional Liability
incl. Pollution Liability PCAB50252300724 7/1/2024 7/1/2025 Per ClaimAggregate $5,000,000
$5,000,000
Sample Certificate
147
City of Cloverdale | Engineering Services—Ongoing Planning and Capital Improvement Projects | Cloverdale Municipal Airport 15
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Section 4—Required Information
148
City of Cloverdale | Engineering Services—Ongoing Planning and Capital Improvement Projects | Cloverdale Municipal Airport A-1 Kenneth Gethers, Jr., PE
Project Manager
Ken Gethers is responsible for airport and site/civil related design from conception through bidding and construction. His design and construction experience includes formulating project technical specifications, drafting contract drawings, and completing related federal and state project forms and documentation.

Design experience includes aspects of 2D and 3D airport design using FAA advisory circulars, environmental permitting, FAARFIELD pavement design software, Microstation, AutoCAD, Inroads, Civil 3D, soil erosion and sediment design, and layout of airfield lighting, signage, markings, and navigational aids.

Experience in construction includes aspects of new airport pavement, airport lighting, airport rehabilitation and signage, and engineered material arresting systems for airport runway safety.

Experience Fuel Expansion and Apron Reconstruction Project, Reedley, CA, 2021—Quality assurance/quality control for the design and reconstruction of the apron and drainage system. The project included the removal and replacement of approximately 15,000 SY of asphalt concrete pavement of the northern apron. This project also included the removal and replacement of tiedowns and the application of pavement markings. In addition, the existing drainage structures were upgraded per recommendations from a 2014 drainage study. Responsibilities included designing the plan set, for 30 %, 60%, and 100% specification, submittal reviews, RFI responds, and project close out. Estimated Cost: $1.6 Million.

Runway Preservation Project, Half Moon Bay, CA, 2023—Quality assurance/quality control for the design and site observation of Runway 12-30 Preservation project to help maintain the runway in a great condition and repainting the runway markings to match the new FAA standards. The project includes crack fill and seal coating the 12-30 Runway and taxiway connectors, also obliterating existing markings and furnishing new runway markings and taxiway hold bar. Responsibilities included designing the plans, Specifications, submittal reviews, RFI responses, construction observation, and project close out. Estimated Cost: $500,000.

Runway Enhance Edges, Fullerton Airport, CA, 2022—Project manager for the rehabilitation of Runway 6-24 pavement edges failing due to soil erosion. Project objective was to improve these areas to eliminate foreign object debris (FOD), and to improve safety area and visibility for the users of the airport, while improving drainage and lowering future maintenance costs.

Project responsibilities included determining environmental impact factors, preparing environmental statements in accordance with the NEPA, as amended, and completing necessary documentation for submission, coordination, and approval through the FAA. Kenneth prepared pavement design options for the proposed treatment types for the improvement of the pavement and adjacent infield areas. This project also included the design and layout of new LED runway edge lights and conduits per FAA design standards. Cost $3 million.

Apron Reconstruction, Palo Alto, Palo Alto Airport, CA, 2020—Civil engineer for the design of approximately 37 acres of pavement reconstruction. The entire apron area at the Palo Alto Airport was reconstructed, regraded, and restriped. This occurred in three phases of construction. Estimated cost: $30 million.

Total Experience
13 years
With C&S Since
2010
Education
BS, Civil Engineering,
Rochester Institute of
Technology, 2010
Registrations
Professional Engineer — NY
Specialized Training
Confined Spaces for
Entrants, Attendants and
Entry Supervisors, 2011
AutoCAD Civil 3d 2012
Certified Associate
10-hour Occupational
Safety and Health (OSHA),
2012
Site Inspector
Representative
A-1
149
City of Cloverdale | Engineering Services—Ongoing Planning and Capital Improvement Projects | Cloverdale Municipal Airport A-2 David Moreno, EIT
Deputy Project Manager/Airfield Engineering
David Moreno is a project engineer with C&S’s Aviation Group. He has more than 18 years of design and managing experience in a variety of civil engineering projects, including aviaton, transportation/rail, gas pipeline, commercial and multi-family land development. His responsibilities include the production of final engineering plans, project specifications, preparation of project cost estimates, and providing utility design support. Design experience includes airport design, light rail and high speed rail design, roadway design, grading design, wet utilities design and preparation of engineering plans.

Experience Runway Pavement Preservation, Reedley Municipal Airport, Reedley, CA., 2022—Construction project consisting of crack sealing and placing a surface treatment on Runway 15-33 and the connector taxiways. New pavement markings were placed on the runway and all connector taxiways. Additionally, the runway end identifiers were updated to 16-34 due to a change in the magnetic declination. Responsibilities included review of contractor submittals and coordination with the client and contractor. Estimated Cost: $180,000.

Runway and Connector Taxiways Rehabilitation, San Carlos Airport, San Carlos, CA, Ongoing— Design of the runway and connector taxiways rehabilitation includes removal and replacement of the outermost 12-ft+/- of pavement on Runway 12-30 and all connector taxiways; preparation of all other existing pavement within Runway 12-30 and all connector taxiways by removing rubber and filling all cracks before placing a polymer modified asphalt emulsion seal coat.

Additionally, a 20-ft wide RSA soil stabilization improvement section will be constructed on all sides of the existing infield areas. Also, all treated pavement areas will be re-striped, some localized drainage improvements are included along with new lighting and guidance signage for Runway 12-30 and all connector taxiways. Provide client with 30%, 60%, and 100% plans along with a construction safety phasing plan, engineers report, specifications, and engineer’s estimate of probable cost. Cost: $13.7 million.

Taxiway Rehabilitation Project, Cloverdale Municipal Airport, Cloverdale, CA, 2017—Construction project consisting of rehabilitating the existing parallel Taxiway A and a portion of the connectors. The work included milling the existing asphalt section, recompacting the existing AB and repaving Taxiway A and portions of the connectors with 4-inch of asphalt placed in two 2- inch lifts. Other work that was part of this project included the removal of a Hholdbay at the Runway 14 end, narrowing the Taxiway A to meet current FAA standards, placement of new pavement markings and relocation of existing reflectors to meet new layout. Responsibilities included review of contractor submittals, respond to RFI’s, run weekly progress meetings, perform construction observation and coordinate with the client and contractor.

Estimated Cost: $880,000.

Install Runway 14 PAPI, Cloverdale Municipal Airport, Cloverdale, CA—Construction project consisting of installation of new Precision Approach Path Indicator (PAPI) unit at the end of Runway 14. New conduit and wire will be installed to connect the PAPI unit to the existing electrical pannel. Responsibilities included review of contractor submittals, respond to RFI’s, run weekly progress meetings, perform construction observtion and coordinate with the client and contractor. Estimated Cost: $160,000.

Total Experience
18 years
With C&S Since
2018
Education
BS, Civil Engineering,
Chico State University,
2004
Registrations
Engineer in Training - CA
Software Knowledge
AutoCAD Civil 3D 2017
Bentley MicroStation V8i,
2016
A-2
150
City of Cloverdale | Engineering Services—Ongoing Planning and Capital Improvement Projects | Cloverdale Municipal Airport A-3 Richard D. Graham, PE
Principal in Charge
Richard Graham has over 23 years experience in design and construction management of aviation, public works, and commercial projects. His engineering experience includes everything from initial site investigations, project planning and scope development with sponsors to complete design and budgeting. He has participated in all aspects of construction management projects including grant applications, grant reimbursements, bidding services, construction observation, coordination with the FAA and ADOT, and project closeout.

Experience Palo Alto Airport Apron Reconstruction, Palo Alto, CA, ongoing—Quality control reviewer for 37 acres of pavement reconstruction. Due to flooding concerns and very poor pavement, the entire apron area is to be raised and reconstructed in four phases of construction. Phase I recently completed construction and Phase II will be constructed with FY18 funding. Design plans for Phase III has been completed and is ready for bid upon notification of FAA funding. Estimated cost: $32 million (all-phases).

Cloverdale Municipal Airport PAPI Installation, Cloverdale, CA, 2018—Project engineer for the design of the installation of a new PAPI at the 14 ends of the runway. New conduit and conductor was to the new PAPI location. Project cost: $153,000.

Safford Regional Airport Runway 12-30 and Taxiway A Lighting and Signage Projects, Safford, AZ, Ongoing—Project manager for upgrading runway and taxiway edge lights and guidance signs to LED fixtures to save energy and increase longevity. The parallel taxiway to Runway 12-30 is currently named Taxiway A north of Runway 8-26 and Taxiway B south of 8-26. This project will rename the entire taxiway to Taxiway A. Estimated construction costs are $1,600,000.

Hawthorne Municipal Airport Taxiway Rehab and Reconstruction Project, Hawthorne, CA, 2022—Principal engineer for the rehabilitation of Taxiways N and S that consisted of crack sealing and placing a seal coat on most of the taxiway pavements. The section of Taxiway S between Taxiways G and H was completely reconstructed, along with isolated failing pavement areas along Taxiways N and C. New pavement markings were placed after the pavement work was performed. The seal coat area covers approximately 49,000 square yards of pavement and the reconstruction areas total about 10,000 square yards. Project cost: $1,650,000 Imperial County Regional Airport Pavement Rehabilitation Project, Imperial, CA, 2021—This project consisted of reconstructing the pavements in three separate areas of the airport – Taxiways B4/C5, Taxiway E and the T–hangar taxilanes and the North Apron. Taxiways B4/C5 were reconstructed to the FAA’s new geometry standards that included pavement tapers at curves and intersections. The existing pavement section materials were reused as a subbase layer in the new pavement section to reduce the amount of export on the project. Construction costs: $8,000,000.

Castle Airport Runway and Taxiway Pavement Maintenance, Atwater, CA, 2021—This project consisted of removing rubber deposits on the runway, crack sealing and seal coating the asphalt sections of the runway and taxiways and replacing pavement markings. Project cost: $1,623,800.

Total Experience
23 years
With C&S Since
2000
Education
BS, Civil Engineering
University of California
at Davis
Registrations
Professional Engineer —

CA, AZ, NM, TX
Organizations
PSMJ Project
Management Boot Camp,
2014
American Society of
Civil Engineers
Arizona Airports
Association
A-3
151
City of Cloverdale | Engineering Services—Ongoing Planning and Capital Improvement Projects | Cloverdale Municipal Airport A-4 Lance McIntosh, PE
Quality Assurance/Quality Control
Throughout his 25-plus year career, Lance has worked exclusively on airport improvement projects, including geometric design, pavement design, pavement rehabilitation, infrastructure design, and development of complex phasing plans.

He has completed the design and construction administration of more than 300 airport enhancement projects such as runways, taxiways, heliports, and aprons as well as bidding services and engineering studies. Lance also assists sponsors with airport capital improvement programs, preparation of grant applications and reimbursement requests, annual reports, DBE reporting, and coordination with FAA and ADOT. As a consultant, Lance participated in the creation of the Arizona Best Practices Guide, a cooperative effort between the ADOT Aeronautics Division and the FAA, a guide that outlines the roles, responsibilities, and expectations of all affected parties when conducting airport-related business in Arizona.

Experience
Winslow Lindbergh Regional Airport
• Runway 4-22 Reconstruction
• Perimeter Fencing Upgrades
• South Apron Reconstruction
• Taxiway Bravo Reconstruction
• Runway 11-29 Reconstruction
• Airport Wide Master Drainage Study
Kingman Municipal Airport
• Runway 3-21 Rehabilitation
• Kingman Airport Taxiway D Pavement Maintenance Project • Kingman Airport Taxiway C Reconstruction Project
• North & South Apron Reconstruction
• Master Drainage Study
• DROSS Site Investigation and Coordination
• New ARFF and Administration Building
• Perimeter Fencing and Security Upgrades
Lake Havasu City Municipal Airport
• Runway 14-32 Reconstruction
• Taxiway A and Connectors Reconstruction
• Electrical Vault & Backup Generator
• Fire Hydrant Relocation
• Erosion & FOD Control & Runway Drainage
Page Municipal Airport
• Runway 7 Connector Taxiway
• Page Municipal Airport Airfield Electrical Upgrades
• Page Municipal Airport Apron Strengthening Phase III
• Apron Strengthening, Phase I & Phase II
• General Aviation Apron Expansion & Helicopter Parking Pads • Runway 15-33 Pavement Maintenance
• Runway 15-33 Extension & Apron Expansion
Total Experience
30 years
With C&S Since
1994
Education
B.S. Civil Engineering, Arizona
State University
MBA, Arizona State University
Registrations
Professional Engineer — AZ
Professional
Organizations
Arizona Airports Association
SWAAAE
Chi Epsilon Civil Engineering
Honor Society
Awards
Arizona Airports Association’s
Corporate Member of the
Year Arizona (2020)
FAA’s Herman C. Bliss Airports
Partnership Award, for
participation in the
development of the California
Best Practices Guide (2009)
SWAAAE Corporate Award of
Excellence, (2008).

FAA’s Herman C. Bliss Airports
Partnership Award, for
participation in the
development of the Arizona
Best Practices Guide (2008)
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City of Cloverdale | Engineering Services—Ongoing Planning and Capital Improvement Projects | Cloverdale Municipal Airport A-5 Michelle Auge
Grant Administration/Compliance
As a senior program coordinator, Michelle assists C&S staff and clients with a variety of tasks. Michelle is responsible for grants administration for our Western Pacific Region airport clients. She also assists project managers with all aspects of a project from preliminary design to the construction phase and project closeout, including putting together subcontracts for subconsultants, ordering and tracking the receipt of utility maps and conflict notices; distributing project bid documents to contractors and plan rooms; preparing bid tabulations, preparing engineers reports, project specifications and contract documents, and final construction reports. Michelle also reviews contractor certified payrolls for compliance with Davis Bacon and the State of California Department of Industrial Relations wage requirements.

Experience
Preparation of FAA and ADOT Grant and Program Requirements.

Assists annually in the preparation of the airport capital improvement plans (ACIP). Uploads and enters ACIP project data into the ADOT ACIP website for Arizona Airports and the Caltrans Airport IQ System Manager website for California Airports for airport sponsors.

Assists airport sponsors and project managers with the preparation of AIP grant applications for design and/or construction, and planning projects, and prepares ADOT and Caltrans matching grant requests. Assists airport sponsors and project managers each federal fiscal year with their Performance Reports and Federal Financial Reporting for open grants. Michelle also prepares the FAA, ADOT and Caltrans grant reimbursement requests and processes the FAA grant reimbursements electronically through the Department of Transportation’s Delphi e-Invoicing System for several airport Sponsors. She assists airport Sponsors with final reimbursement requests and completes all required documentation for grant closeout.

Airport sponsors Michelle has provided these services to include:
♦ City of Reedley, CA
♦ City of Palo Alto, CA
♦ City of Cloverdale, CA
♦ San Mateo County, CA
♦ City of Cottonwood, AZ
♦ El Dorado County, CA
♦ Greenlee County, AZ
♦ Imperial County, CA
♦ City of Kingman, AZ
♦ Lake Havasu City, AZ
♦ City of Livermore, CA
♦ Merced County, CA
♦ City of Oakdale, CA
♦ City of Oceanside, CA
♦ City of Page, AZ
♦ City of Safford, AZ
♦ Santa Cruz County, AZ
♦ City of Sierra Vista, AZ
♦ City of Susanville, CA
♦ City of Winslow, AZ
♦ Yavapai County, AZ
Total Experience
21 years
With C&S Since
2001
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City of Cloverdale | Engineering Services—Ongoing Planning and Capital Improvement Projects | Cloverdale Municipal Airport A-6 MARK M. GILBERT, PE, GE, QSD
Principal
Mark has been practicing geotechnical engineering since 1985. He has directed and managed hundreds of geotechnical
investigations for transportation related projects and is familiar with the unique design and construction conditions associated with transportation projects. He has significant experience with complex soil conditions including expansive soils, organic deposits, and difficult geologic conditions. Mark has worked with C&S on numerous airport projects from geotechnical design to quality assurance testing services.

SELECT PROJECT EXPERIENCE
Palo Alto Airport Pavement Peer Review, Palo Alto, CA—
Principal in Charge. Mark peer reviewed the existing geotechnical recommendations and provided guidance on more practical applications for the project. The Palo Alto Airport is located along the margins of the San Francisco Bay in Santa Clara County. The Airport consists of an approximately 1/2milelong runway with supporting taxiways and aprons, totaling approximately 41 acres of asphalt concrete (AC) pavement.

Livermore Airport PMP, Livermore, CA—Principal in Charge.

Mark provided technical oversight of geotechnical exploration, data interpretation, engineering analysis, and report preparation. The project includes an assessment of the current pavements at the airport to help the airport owner understand the current conditions and develop maintenance and management strategies. The
pavement areas at the airport include an approximately 1milelong runway, an approximately 1/2milelong runway, over 3 miles of taxiway, and over 20 acres of apron areas.

Oakdale Municipal Airport, Oakdale, CA—Principal in Charge.

Mark provided quality assurance review and interpretation of the geotechnical data. The project is an assessment of various pavement areas at the airport to assist in the development of future pavement rehabilitation projects. The Oakdale Municipal Airport is located on Laughlin Road, southeast of Oakdale city center. The Airport consists of an approximately 1/2milelong runway with supporting taxiways and aprons, totaling
approximately 16 1/2 acres of AC pavement.

Colusa County Airport Consulting Services, Colusa, CA—
Principal in Charge. Mark provided quality assurance review of the geotechnical data and report preparation. The Colusa County Airport is located along Highway 20, just south of Colusa. The airport includes an approximately 1/2 milelong runway with supporting taxiways and aprons, totaling approximately 14 acres of asphalt concrete pavement.

Yuba County Airport Taxiway, Olivehurst, CA—Principal in Charge. Mark provided technical oversight and quality assurance review of the geotechnical engineering. The project includes construction of a new 3,800footlong and 25footwide asphalt concrete paved taxiway. The primary geotechnical constraint at the site was expansive subgrade soil.

EDUCATION
MS Geotechnical Engineering,
Arizona State University, 1985
BS Civil Engineering, Arizona State
University, 1983

EXPERIENCE
Years with ENGEO: 25
Total Years of Experience: 38

REGISTRATIONS &

CERTIFICATIONS
Geotechnical Engineer, CA 2191
CASQA QSD Certified, CA 00924
CASQA QSP Certified, CA 00924
Professional Engineer, CA 42155
Professional Engineer, GU 2114
Registered Civil Engineer, AZ 30816
Professional Engineer, NV 17590
ICC Reinforced Concrete 299599683

SPECIALIZATIONS
• Compressible Soils
• Deep Foundations
• Expert Witness
• Flood Control Structures
• Foundation Design
• HighRise Structures
• Pavement Evaluation and Design

AFFILIATIONS
APWA American Public Works
Association
AREMA American Railway
Engineering and MaintenanceofWay Association
ASCE American Society of Civil
Engineers
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City of Cloverdale | Engineering Services—Ongoing Planning and Capital Improvement Projects | Cloverdale Municipal Airport A-7 Mike Shoup, PLS
Principal Surveyor
Profile
Michael (Mike) Shoup, PLS has over 28 years of experience in all phases of land surveying including construction, aerial, and conventional topographic and planimetric surveys, boundary analysis and resolutions, right-of-way engineering, as-built surveys, digital terrain modeling, directing field and office survey efforts, contract document preparation, cost estimation, and contract administration. He provides coordination with clients, professional consultants and reviewing agencies. In a supervisory role, he’s been responsible for surveying tasks related to the design and construction of transportation, residential, commercial, and public works projects throughout the Bay Area and greater Northern California.

Experience Education
Oakland International Airport: Sewer Rehabilitation, Oakland, CA – Principal Land Surveyor for this task order providing geodetic and topographic surveying and mapping to support the design of 6,400 linear feet of sewer improvements at the Oakland International Airport.

Palo Alto Airport, Palo Alto, CA – Project Manager for R.E.Y. for completion of a comprehensive survey which included: surveying control, topographic mapping, boundary surveys and utility survey to support upgrades throughout the existing airport. The proposed improvements include upgrading the perimeter security fence, solution to drainage issues, hangar and parking improvements, runway, taxiway, and apron resurfacing / restriping. R.E.Y. worked closely with airport staff, including the Tower, to complete the effort with no disruption to airport traffic.

Nevada County Airport, Grass Valley, CA – Project Manager for R.E.Y. directing efforts for a topographic and record boundary survey for the Nevada County Airport. The topographic mapping and boundary survey was completed to support upgrades around the perimeter of the existing airport. The proposed improvements included upgrading the perimeter security fence. R.E.Y. worked closely with airport staff, including the Tower, to complete the effort with no disruption to airport traffic.

Half Moon Bay Airport, Half Moon Bay, CA – Project Manager for a topographic and record boundary survey for the Half Moon Bay Airport. The topographic mapping and boundary survey was completed to support upgrades around the perimeter of the existing airport. The proposed improvements included upgrading the perimeter security fence and drainage improvements.

San Carlos Airport, San Carlos, CA – Principal Project Manager to complete a topographic and boundary survey to be used for design improvements throughout the airport. Future upgrades to hangars and parking areas are proposed for the airport.

Yuba County Airport, Yuba County, CA – Principal Project Manager to complete a topographic and boundary survey to be used for design improvements throughout the airport. Future upgrades to utilities, hangars and parking areas are proposed for the airport.

Chico Airport, Chico, CA – Principal Project Manager to complete a topographic and boundary survey to be used for design improvements throughout the airport. Future upgrades to utilities, facilities and parking areas are proposed for the airport.

BS, Survey Engineering, California
State University, Fresno
Registration
Professional Land Surveyor,
California, #7616
Years of Experience
28 (10 with R.E.Y.)
Areas of Expertise
 Project Management
 Quality Assurance
 Quality Control
 Right of Way Engineering
 Aerial Mapping
 Control Surveys
 Topographic Mapping
 Cadastral Surveys
 ALTA Surveys
 Hydrographic Surveys
 GPS Surveys
 Design Surveys
 Construction Staking
 Mobile LiDAR
 3D Laser Scanning
 Boundary Surveys
 Legal Descriptions & Plats
 Utility Surveys
 Subdivision Mapping
 Control Networks
References
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City Council/Successor
Agency
Agenda Item Summary
Agenda Item:

Meeting Date:

E.10
December 11, 2024
Agenda Section:

Consent
Staff Contact:

Susie Holmes, Finance Director
Agenda Item Title:

Implementation of the new .75% sales tax approved by Measure DD on the November 2024 General Election ________________________________________________________________________________________ Recommended Council Action(s):

2. Adopt a Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale Authorizing Examination of Sales or Transactions and Use Tax Records ________________________________________________________________________________________ Background:

At the November 5, 2024 General Election, Cloverdale voters approved Measure DD, with 57.02% of voters voting in favor of the measure. Measure DD authorizes a 0.75% local sales tax, which is estimated to generate approximately $1.6 million annually for Cloverdale’s General Fund, which can be used for various purposes, such as maintaining streets, enhancing public safety, improving parks, and funding other community services. The new sales tax will go into effect on April 1, 2025. ________________________________________________________________________________________ Summary:

The California Department of Tax and Fee Administration (“CDTFA”) is the state agency responsible for collecting and administering transaction and use taxes (commonly referred to as sales taxes). CDTFA will collect and disburse the new sales tax in the same manner as the existing sales tax.

To implement the new Tax, CDTFA requires:

1. The City Council to approve the “Agreement for Preparation to Administer and Operate” the City’s new sales tax with CDTFA.

2. The City Council approve the “Agreement for State Administration” of the City’s new sales tax with CDTFA

3. Authorize the City Manager to Execute the Agreement(s) with the CDTFA.

4. Designating which positions and consultants are appointed to represent the City with authority to examine sales or transactions and use tax records of the department pertaining to any tax collected for the City by CDTFA (which are otherwise confidential).

The two attached resolutions were provided by CDTFA in order to accomplish the above requirements. ________________________________________________________________________________________ 156
City Council/Successor Agency Agenda Item Summary
Meeting Date: December 11, 2024
Item No. E.10

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Cloverdale City CouncilDecember 11, 2024

Cloverdale City Council
December 11, 2024