City Council Meeting Minutes - December 10, 2025 - Page 1 of 9 124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net
MINUTES
REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE COMMUNITY
DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS
WEDNESDAY, DECEMBER 10, 2025
6:00 PM
CLOVERDALE PERFORMING ART CENTER
209 N. CLOVERDALE BOULEVARD, CLOVERDALE, CA 95425
A. OPENING PUBLIC SESSION
A.1 CALL TO ORDER
Mayor Lands called the meeting to order at 6 p.m.
A.2 PLEDGE OF ALLEGIANCE
Mayor Lands led the Pledge of Allegiance.
A.3 ROLL CALL
Present: Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Marquez, Morgenstern
Absent: None
A.4 CONFLICT OF INTEREST DECLARATION
None.
A.5 AGENDA REVIEW (CHANGES AND/OR DELETIONS)
None.
B. PUBLIC COMMENTS
B.1 Verbal Comments
Ken Streetfield spoke regarding Wells.
Lee Tolbert spoke regarding the Potter Valley Project and water conservation.
Sally Pringle spoke regarding preserving a community garden and the future of the Plaza building.
City Council Meeting Minutes - December 10, 2025 - Page 2 of 9 Jeff Shriber spoke regarding an altercation with a City representative and assistance needed at the Museum.
B.2 Written Comments
• Public Comment - Tolbert
• Public Comment - Fisher
C. STUDENT LIAISON REPORT
C.1 Liaison Written Report
Liaison Cardenas reported and responded to
D. RECOGNITIONS
None.
E. PRESENTATIONS
None.
F. CONSENT CALENDAR
A motion was made by Councilmember Marquez, seconded by Councilmember Morgenstern, to waive reading of the text and adopt the Consent Calendar.
The motion carried by the following vote:
Yes (5) Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Marquez, Morgenstern No: (0) None
Abstain: (0) None
Absent: (0) None
F.1 MINUTES APPROVAL - OCTOBER 22, 2025
Action: Approved as submitted
F.2 MINUTES APPROVAL - NOVEMBER 12, 2025
Action: Approved as submitted
F.3 CONSIDER ADOPTION OF THE UPDATED CITY COUNCIL GOVERNANCE MANUAL Action: Resolution Adopted
RESOLUTION NO. 070-2025 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CLOVERDALE ADOPTING THE UPDATED CITY COUNCIL AND PLANNING COMMISSION
GOVERNANCE MANUAL
City Council Meeting Minutes - December 10, 2025 - Page 3 of 9 F.4 CONSIDER SECOND READING OF AN ORDINANCE APPROVING A DEVELOPMENT
AGREEMENT WITH COPPERTOWER FAMILY MEDICAL CENTER PERTAINING TO THE
DEVELOPMENT OF THE ALEXANDER VALLEY HEALTHCARE WELLNESS CENTER Action: Ordinance Adopted
ORDINANCE NO. 764-2025 ENTITLED: ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
CLOVERDALE APPROVING AN AMENDMENT TO THE DEVELOPMENT AGREEMENT WITH
COPPERTOWER FAMILY MEDICAL CENTER PERTAINING TO THE DEVELOPMENT OF THE ALEXANDER VALLEY WELLNESS CENTER PROJECT LOCATED ON THE 2.8-ACRE PROJECT SITE LOCATED AT THE CORNER OF S. CLOVERDALE BOULEVARD AND CITRUS FAIR DRIVE (APN 001-440-049); AND AUTHORIZING A GRANT OF $1,250,000 FROM THE LOW-MODERATE
INCOME HOUSING FUND FOR SPECIFIED INFRASTRUCTURE IMPROVEMENT F.5 CONSIDER APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH WEST YOST ASSOCIATES FOR ON-CALL CITY ENGINEER SERVICES THROUGH FISCAL YEAR 2025/2026 Action: Resolution Adopted
RESOLUTION NO. 071-2025 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CLOVERDALE APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH WEST YOST ASSOCIATES FOR ON-CALL CITY ENGINEER SERVICES THROUGH FISCAL YEAR 2025/2026 IN AN AMOUNT NOT TO EXCEED $215,000 AND AUTHORIZING THE CITY MANAGER TO
EXECUTE SAID AGREEMENT
F.6 RECOGNIZED OBLIGATION PAYMENT SCHEDULE JULY 1, 2026-JUNE 30, 2027 AND ADMINISTRATIVE BUDGET FOR FISCAL YEAR 2026-27
Action: Resolution Adopted
RESOLUTION NO. 072-2025 ENTITLED: A RESOLUTION OF THE CLOVERDALE COMMUNITY
DEVELOPMENT SUCCESSOR AGENCY, ADOPTING THE RECOGNIZED OBLIGATION PAYMENT SCHEDULE 26-27 FOR THE PERIOD JULY 1, 2026, TO JUNE 30, 2027, AND ADMINISTRATIVE BUDGET FOR FISCAL YEAR 2026-27
F.7 CONSIDER ACCEPTING THE ANNUAL AB 1600 REPORT OF DEVELOPMENT IMPACT FEE ACTIVITY FOR FISCAL YEAR 2024-25
Action: Resolution Adopted
RESOLUTION NO. 073-2025 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE ACCEPTING THE ANNUAL AB 1600 REPORT OF DEVELOPMENT IMPACT FEE ACTIVITY FOR FISCAL YEAR 2024-2025
F.8 CONSIDER APPROVAL OF A BUDGET AMENDMENT TO THE FY 2025/26 CITY OF CLOVERDALE BUDGET AND AUTHORIZATION OF UP TO $100,000 TO INITIATE THE PROCESS OF CONVERTING 113 BROAD STREET TO A CITY FACILITY Action: Resolution Adopted
City Council Meeting Minutes - December 10, 2025 - Page 4 of 9 RESOLUTION NO. 074-2025 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE AUTHORIZING THE CITY MANAGER TO SEEK BIDS FOR THE REMODEL OF 113 BROAD STREET FOR CITY USE IN THE AMOUNT NOT TO EXCEED $100,000, APPROVING A BUDGET AMENDMENT TO THE FY 2025/26 BUDGET, AND AUTHORIZING THE CITY
MANAGER TO EXECUTE THE AGREEMENT AND RELATED DOCUMENTS
G. PUBLIC HEARINGS
G.1 CONSIDER ADOPTION OF THE 2025 CALIFORNIA BUILDING STANDARDS CODES AND THE 2025 FIRE CODE BY REFERENCE AND AMENDING TITLE 15, “BUILDINGS AND CONSTRUCTION” OF THE CLOVERDALE MUNICIPAL CODE
City Manager Thompson introduced the item.
Public Comment: None
A motion was made by Vice Mayor Wheeler, seconded by Councilmember Marquez, to waive reading of the text and adopt:
ORDINANCE NO. 765-2025 ENTITLED: AN ORDINANCE OF THE CITY OF CLOVERDALE REPEALING AND REPLACING CLOVERDALE MUNICIPAL CODE CHAPTERS 15.00 THROUGH
15.18 AND ADOPTING BY REFERENCE THE 2025 CALIFORNIA BUILDING STANDARDS CODE, TITLE 24; THE 2025 CALIFORNIA ADMINISTRATIVE CODE (PART 1) INCLUDING TABLES; THE 2025 CALIFORNIA BUILDING CODE (PART 2) INCLUDING TABLES AND APPENDICES C, I, J, N, O AND Q; THE 2025 CALIFORNIA RESIDENTIAL BUILDING CODE (PART 2.5) INCLUDING TABLES AND APPENDICES BF, CI, AND CJ; THE 2025 CALIFORNIA ELECTRICAL CODE (PART 3) INCLUDING TABLES AND INFORMATIVE ANNEXES; THE 2025 CALIFORNIA MECHANICAL CODE (PART 4) INCLUDING TABLES; THE 2025 CALIFORNIA PLUMBING CODE (PART 5) INCLUDING TABLES; THE 2025 CALIFORNIA ENERGY CODE (PART 6) INCLUDING TABLES AND APPENDICES; THE 2025 CALIFORNIA WILDLAND-URBAN INTERFACE CODE (PART 7); THE 2025 CALIFORNIA HISTORICAL BUILDING CODE (PART 8) INCLUDING TABLES; THE 2025 CALIFORNIA FIRE CODE (PART 9) WITH APPENDICES CHAPTER 4, B, C, D, E, F, G, H, I, J, K, L, N, O, AND P, STANDARDS AND NFPA STANDARDS BY REFERENCE; THE 2025 CALIFORNIA EXISTING BUILDING CODE (PART 10) INCLUDING TABLES AND APPENDIX A, CHAPTERS A1 THROUGH A5 ; THE 2025 CALIFORNIA GREEN BUILDING STANDARDS CODE (PART 11) INCLUDING TABLES AND APPENDICES A4 AND A5; THE 2025 CALIFORNIA REFERENCED STANDARDS CODE (PART 12) INCLUDING TABLES; AND THE 2024 INTERNATIONAL
PROPERTY MAINTENANCE CODE, WITH LOCAL AMENDMENTS
The motion carried by the following vote:
Yes: (5) Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Marquez, Morgenstern No: (0) None
Abstain: (0) None
Absent: (0) None
City Council Meeting Minutes - December 10, 2025 - Page 5 of 9 H. NEW BUSINESS
H.1 CONSIDER ADOPTION OF THE NOVEMBER 2025 WATER SUPPLY ASSESSMENT (WSA) AND
WATER SUPPLY VERIFICATION (WSV) FOR THE PROPOSED ESMERALDA MIXED-USE
DEVELOPMENT PROJECT
City Attorney Mog introduced the item.
Applicant Representative Devon Zuegel presented.
EKI Consultant Brad Arnold presented.
Applicant Representatives, Consultant Arnold, and City Attorney Mog responded to Councilmember inquires and comments.
Public Comments:
The following individuals provided public comments, inquiries, and or suggestions regarding the item:
Erik Terreri
Lee Tolbert
Daniel Frankston
Wayne L
Eric Sanders
Elaine Rock
Janet Green
Richard Coates
Suzanne Black
Colton Bangs
Jeff Shriber
Steve Nurse
Student Liaison Cardinas
Rachel Rodriguez
Gisenta Gornge
Jennifer Sullivan
City Clerk Maloney read a letter at the Council request Angela Cordova
Betty Landry
Dana Star
Tasha Robert
Dale Winterford
Rick Blackman
Applicant Representative Yarne, Consultant Arnold, and or Staff periodically responded to Public Comments during the comment period.
Mayor Lands recessed the meeting at 8:48 p.m. and reconvened at 8:58 p.m.
City Council Meeting Minutes - December 10, 2025 - Page 6 of 9 Councilmembers provided comments.
A motion was made by Councilmember Marquez, seconded by Vice Mayor Wheeler, to waive reading of the text and adopt:
RESOLUTION NO. 075-2025 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CLOVERDALE ADOPTING THE WATER SUPPLY ASSESSMENT AND WATER SUPPLY
VERIFICATION FOR THE PROPOSED ESMERALDA MIXED-USE DEVELOPMENT PROJECT IN ACCORDANCE WITH CALIFORNIA WATER CODE §10910(B) AND CALIFORNIA GOVERNMENT CODE §66473.7(A)(3) AND §66473.7(B)(1)
The motion carried by the following vote:
Yes: (4) Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Marquez No: (1) Councilmember Morgenstern
Abstain: (0) None
Absent: (0) None
H.2 REVIEW AND APPOINTMENT OF UPDATED CITY COUNCIL 2026 SUBCOMMITTEE, JOINT
COMMITTEE AND REGIONAL BOARD/COMMITTEE APPOINTMENTS
City Manager Thompson introduced the item and City Clerk Maloney provided clarification.
Councilmembers discussed and provided direction to maintain all existing Council Subcommittees, but convert all to meeting on an as needed basis.
Councilmembers discussed updating the Regional Board and Liaison assignment lists.
Mayor Lands tabled item H.2 at 9:36 p.m. to be heard after item H.5, as the Mayor and Vice Mayor appointments directly affect the selections.
At the conclusion of item H.5, newly appointed Mayor Wheeler brought item H.2 back for consideration.
The following amendments from the existing list were made:
Cloverdale Rancheria Tribal Council Liaison:
Primary: Councilmember Marquez
Alternate: Councilmember Laskey
Administrative Subcommittee:
Chair: Mayor Wheeler
Vice Chair: Vice Mayor Lands
Infrastructure Subcommittee:
Chair: Councilmember Marquez
Vice Chair: Councilmember Laskey
City Council Meeting Minutes - December 10, 2025 - Page 7 of 9 Joint City
Chair: Councilmember Morgenstern
Vice Chair: Vice Mayor Lands
League of California Cities
Primary: Mayor
Alternate: Vice Mayor
RRWA:
Primary: Councilmember Morgenstern
Alternate: Councilmember Marquez
Adoption of the proposed updates will be considered at the January 12, 2025 meeting.
H.3 ANNUAL ADOPTION OF THE CITY PROCLAMATION CALENDAR
City Clerk Maloney introduced the item.
Council discussed and amended the Proclamation List removing Jewish Heritage Month and placing Lyme Disease Awareness to the first meeting in May.
A motion was made by Councilmember Marquez, seconded by Councilmember Morgenstern, to adopt the amended 2026 Proclamation Calendar as follows:
The motion carried by the following vote:
Yes: (5) Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Marquez, Morgenstern No: (0) None
Abstain: (0) None
Absent: (0) None
City Council Meeting Minutes - December 10, 2025 - Page 8 of 9 Any additional proclamation requests are required to go through the application process.
H.4 ANNUAL ADOPTION OF THE CLOVERDALE CITIZEN RECOGNITION PROGRAM CALENDAR City Clerk Maloney introduced the item. The Council set the following calendar:
January / February: Councilmember Lands
March / April: Councilmember Marquez
May / June: Councilmember Morgenstern
July / August: Councilmember Wheeler
September / October: Councilmember Laskey
November / December: Staff
A motion was made by Vice Mayor Wheeler, seconded by Councilmember Marquez, to approve the 2026 Cloverdale Citizen Recognition Program Calendar.
The motion carried by the following vote:
Yes: (5) Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Marquez, Morgenstern No: (0) None
Abstain: (0) None
Absent: (0) None
H.5 COUNCIL REORGANIZATION - ANNUAL SELECTION OF MAYOR AND VICE MAYOR The Council discussed potential nominations for the position of Mayor.
A motion was made by Mayor Lands, seconded by Councilmember Laskey, to select Councilmember Wheeler to the position of Mayor ending December 2026.
The motion carried by the following vote:
Yes: (4) Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Marquez No: (1) Councilmember Morgenstern
Abstain: (0) None
Absent: (0) None
The Council discussed potential nominations for the position of Vice Mayor including the support for and opposition to various Councilmembers.
A motion was made by Councilmember Marquez, to select Councilmember Marquez for the position of Vice Mayor ending December 2026.
The motion failed due to lack of a second.
City Council Meeting Minutes - December 10, 2025 - Page 9 of 9 A motion was made by Councilmember Morgenstern, to select Councilmember Morgenstern for the position of Vice Mayor ending December 2026.
The motion failed due to lack of a second.
A motion was made by Councilmember Laskey, seconded by Councilmember Lands, to select Councilmember Lands for the position of Vice Mayor ending December 2026.
The motion carried by the following vote:
Yes: (3) Mayor Wheeler, Councilmembers: Lands, Laskey
No: (2) Councilmembers: Marquez, Morgenstern
Abstain: (0) None
Absent: (0) None
Mayor Wheeler returned to tabled item H.2 prior to moving to item I.
I. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION
None.
J. COUNCILMEMBER REPORTS
Councilmembers provided informational reports regarding their participation in assigned Subcommittees, Regional Boards and Commissions, Ad Hoc Committees, and other community meetings and civic activities.
J.1 WRITTEN REPORT (S):
• PVP FERC Public Comment - Councilmember Marquez
K. CITY MANAGER/CITY ATTORNEY REPORTS
City Manager Thompson reported.
L. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS
Councilmember Marquez requested a Town Hall regarding item H.1. The Council discussed and provided direction.
Councilmember Morgenstern requested coordinating a Council Retreat. The Council discussed and provided direction to Staff.
M. ADJOURNMENT
Mayor Wheeler adjourned the meeting at 10:34 p.m. to the next regular meeting of the Cloverdale City Council scheduled for January 14, 2026 (December 24, 2025 Canceled).
APPROVED ON: January 28, 2026
_________________________
Mike Maloney, City Clerk
124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net
The Cloverdale City Council welcomes public interest, attendance, and in-person participation at meetings.
Open session meetings are held in-person at the Cloverdale Performing Art Center. You may also view the live streams online: Zoom: www.zoom.us/join Meeting ID: 823 1668 4527 | Youtube:cloverdale.net/youtube ATTENTION - the meeting location has recently been updated with new A/V equipment and livestreaming reliability is not guaranteed - please attend in person to participate.
A. OPENING PUBLIC SESSION
A.1 Call to Order
A.2 Pledge of Allegiance
A.3 Roll Call
A.4 Conflict of Interest Declaration
A.5 Agenda Review (Changes and/or Deletions)
B. PUBLIC COMMENTS
B.1 Verbal Comments
Any person wishing to speak in person on an item not listed on the agenda may do so at this time.
Pursuant to the Brown Act, the City Council is not allowed to consider issues or take action on any item not listed on the agenda. Three minutes are allotted to each speaker.
B.2 Written Comments
Public written communications sent to Council on items not listed on the agenda may be discussed at this time. Written communications to be discussed will be listed below, if any AGENDA
REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE COMMUNITY
DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS
WEDNESDAY, DECEMBER 10, 2025
6:00 PM
CLOVERDALE PERFORMING ART CENTER
209 N. CLOVERDALE BOULEVARD, CLOVERDALE, CA 95425
Public Comment - Tolbert
1 C. STUDENT LIAISON REPORT
C.1 Liaison Written Report
D. RECOGNITIONS
None.
E. PRESENTATIONS
None.
F. CONSENT CALENDAR
All items under the Consent Calendar will be considered together by one ac>on of the City Council unless any Councilmember or member of the public requests that an item be removed and considered separately.
F.1 Minutes Approval - October 22, 2025
Recommended Action(s):
Approve the October 22, 2025 Draft Minutes.
F.2 Minutes Approval - November 12, 2025
Recommended Action(s):
Approve the November 12, 2025 Draft Minutes
F.3 Consider Adoption of the Updated City Council Governance Manual Recommended Action(s):
Adopt a Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale Adopting the Updated City Council and Planning Commission Governance Manual” F.4 Consider Second reading of an Ordinance approving a Development Agreement with Coppertower Family Medical Center pertaining to the development of the Alexander Valley Healthcare Wellness Center
Recommended Action(s):
Adopt An Ordinance Entitled, “An Ordinance of the City Council of the City of Cloverdale Approving an Amendment to the Development Agreement with Coppertower Family Medical Center Pertaining to the Development of the Alexander Valley Wellness Center Project Located on the 2.8-Acre Project Site Located at the Corner of S. Cloverdale Boulevard and Citrus Fair Drive (APN 001-440-049); and Authorizing a Grant of $1,250,000 from the Low-Moderate Income Housing Fund for Specified Infrastructure Improvements”
Public Comment - Fisher
Student Liaison Report
CC Minutes - October 22, 2025 (Draft)
CC Minutes - November 12, 2025 (Draft)
Agenda Report
Attachment 1 - Resolution
Attachment 2 - Exhibit A - Governance Manual Draft
Agenda Report
Attachment 1 - Ordinance
2 F.5 Consider Approval of a Professional Services Agreement with West Yost Associates for On-Call City Engineer Services through Fiscal Year 2025/2026
Recommended Action(s):
Adopt a Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale Approving a Professional Services Agreement with West Yost Associates for On-Call City Engineer Services through Fiscal Year 2025/2026 in an Amount Not to Exceed $215,000 and Authorizing the City Manager to Execute Said Agreement.”
F.6 Recognized Obligation Payment Schedule July 1, 2026-June 30, 2027 and Administrative Budget for Fiscal Year 2026-27
Recommended Action(s):
Adopt a Resolution Entitled, “A Resolution of the Cloverdale Community Development Successor Agency, Adopting the Recognized Obligation Payment Schedule 26-27 for the Period July 1, 2026, to June 30, 2027, and Administrative Budget for Fiscal Year 2026-27.” F.7 Consider Accepting the Annual AB 1600 Report of Development Impact Fee Activity for Fiscal Year 2024-25
Recommended Action(s):
Adopt a Resolution Entitled, “A Resolution of the City Council of the City Of Cloverdale Accepting the Annual AB 1600 Report of Development Impact Fee Activity for Fiscal Year 2024-2025.” F.8 Consider approval of a budget amendment to the FY 2025/26 City of Cloverdale budget and authorization of up to $100,000 to initiate the process of converting 113 Broad Street to a City facility Recommended Action(s):
Adopt a Resolution Entitled, "A Resolution of the City Council of the City of Cloverdale authorizing the City Manager to seek bids for the remodel of 113 Broad Street for City use in the amount not to exceed $100,000, approving a budget Amendment to the FY 2025/26 budget, and authorizing the City Manager to execute the agreement and related documents." G. PUBLIC HEARINGS
Attachment 1 - Exhibit A - AVH DA
Agenda Report
Attachment 1 - Resolution
Attachment 2 - Exhibit A - Proposal
Agenda Report
Attachment 1 - Resolution
Attachment 3 - Exhibit A - ROPS 26-27
Attachment 4 - Exhibit B - Administrative Budget
Agenda Report
Attachment 1 - Resolution
Attachment 2 - Exhibit A - AB1600 FY 24-25
Agenda Report
Attachment 1 - Resolution
Attachment 2 - Exhibit A - Budget Amendment Form
3 G.1 Consider Adoption of the 2025 California Building Standards Codes and the 2025 Fire Code by Reference and amending Title 15, “Buildings and Construction” of the Cloverdale Municipal Code Recommended Action(s):
Introduce, by title only, and waive reading of the text, of an Ordinance Entitled, "An Ordinance of the City of Cloverdale Repealing and Replacing Cloverdale Municipal Code Chapters 15.00 through 15.18 and Adopting By Reference the 2025 California Building Standards Code, Title 24; the 2025 California Administrative Code (Part 1) including Tables; the 2025 California Building Code (Part 2) including Tables and Appendices C, I, J, N, O and Q; the 2025 California Residential Building Code (Part 2.5) including Tables and Appendices BF, CI, and CJ; the 2025 California Electrical Code (Part 3) including Tables and Informative Annexes; the 2025 California Mechanical Code (Part 4) including Tables; the 2025 California Plumbing Code (Part 5) including Tables; the 2025 California Energy Code (Part 6) including Tables and Appendices; the 2025 California Wildland-Urban Interface Code (Part 7); the 2025 California Historical Building Code (Part 8) including Tables; the 2025 California Fire Code (Part 9) with Appendices Chapter 4, B, C, D, E, F, G, H, I, J, K, L, N, O, and P, Standards and NFPA Standards by Reference; the 2025 California Existing Building Code (Part 10) including Tables and Appendix A, Chapters A1 through A5 ; the 2025 California Green Building Standards Code (Part 11) including Tables and Appendices A4 and A5; the 2025 California Referenced Standards Code (Part 12) including Tables; and the 2024 International Property Maintenance Code, with local amendments.
H. NEW BUSINESS
H.1 Consider adoption of the November 2025 Water Supply Assessment (WSA) and Water Supply Verification (WSV) for the proposed Esmeralda Mixed-Use Development Project Recommended Action(s):
Adopt a Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale Adopting the Water Supply Assessment and Water Supply Verification for the Proposed Esmeralda Mixed-Use Development Project in accordance with California Water Code §10910(b) and California Government Code §66473.7(a)(3) and §66473.7(b)(1).
H.2 Review and Appointment of Updated City Council 2026 Subcommittee, Joint Committee and Regional Board/Committee Appointments
Recommended Action(s):
Provide direction on the continuation, modification, or consolidation of existing subcommittees.
AND
Discuss and determine appointments for City Council subcommittees, joint committees, regional boards, and liaison positions.
Agenda Report
Attachment 1 - Ordinance (Redline Version)
Attachment 2 - Ordinance
Agenda Report
Attachment 1 - Resolution
Attachment 2 - Location Map
Attachment 3 - WSA One Pager
Attachment 4 - WSA WSV
Attachment 5 - Presentation (Uploaded 12.10.2025 3:30pm) Public Comments (Updated 12.10.2025 330pm)
4 H.3 Annual Adoption of the City Proclamation Calendar Recommended Action(s):
Approve by motion the 2026 Proclamation Calendar.
H.4 Annual Adoption of the Cloverdale Citizen Recognition Program Calendar Recommended Action(s):
Approve by motion the 2026 Cloverdale Citizen Recognition Program Calendar.
H.5 Council Reorganization - Annual Selection of Mayor and Vice Mayor Recommended Action(s):
Select a Mayor and Vice Mayor for one-year terms ending December 2026.
I. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION
None.
J. COUNCILMEMBER REPORTS
Councilmembers may provide verbal informational reports regarding their participation in assigned subcommittees, regional boards and commissions, Ad Hoc committees, and other community meetings or civic activities.
J.1 Written Report (s):
K. CITY MANAGER/CITY ATTORNEY REPORTS
Staff may provide verbal informational updates on City business, legal matters, and community activities.
L. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS
Councilmembers may request placement of items on future City Council or Council SubcommiNee agendas.
Placement requires consensus of the City Council.
M. ADJOURNMENT
To the next regular mee>ng of the Cloverdale City Council scheduled for January 14, 2026 (December 24 Canceled).
IMPORTANT NOTICES REGARDING CITY COUNCIL MEETINGS
PUBLIC COMMENTS: Members of the public may provide comment on an agenda item in-person during the public comment periods. Commenters will have three (3) minutes to speak. City Council is unable to respond directly to ques>ons or enter into dialogue with commenters. Comments may also be submiNed prior t o [email protected]. by 12 p.m. the day of the mee>ng. Submissions and supplemental attachments are considered public records pursuant to Government Code § 54957.5.
SPECIAL NEEDS ACCOMMODATIONS: In compliance with the Americans with Disabili>es Act and Title VI, if you need special assistance to par>cipate in this mee>ng, please contact the City Clerk's office at [email protected] or Agenda Report
Agenda Report
Agenda Report
Agenda Report
PVP FERC Public Comment - Councilmember Marquez
5 707.894-1712. No>fica>on at least 72 hours prior to the mee>ng will enable the City to make reasonable accommodations are made to provide accessibility to the meeting.
AB 2449: Councilmembers par>cipate in person or teleconference methods consistent with tradi>onal provisions of the Brown Act,Government Code § 54953(b), unless the mee>ng is being held pursuant to provisions of AB 2449. If a technical issue arises with Zoom or the dial-in op>on, the mee>ng will con>nue unless it is being held pursuant to the provisions of Assembly Bill 2449.
AB 343: Any wri>ngs or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspec>on in the City Hall offices located at 124 N. Cloverdale Blvd., Cloverdale, CA 95425 during normal business hours as provided by Assembly Bill 343.
WAIVER WARNING: If you challenge decisions/direc>ons of the City Council in court, you may be limited to raising only those issues you or someone else raised at public hearings described in this agenda, or in wriNen correspondence delivered to the City of Cloverdale, or prior to, the public hearing.
AFFIDAVIT OF POSTING
The City Clerk’s Office does hereby declare that, in accordance with California Government Code § 54954.2(a), this agenda for the above stated meeting(s) was posted at least 72 hours prior to the meeting (24 hours prior to a Special Meeting) on the outdoor bulletin board at City Hall, 124 N. Cloverdale Blvd., Cloverdale, CA, 95425 and the Cloverdale Performing Art Center, 209 N. Cloverdale Blvd., Cloverdale, CA, 95425, and online at www.cloverdale.net/agendacenter. The agenda is also available for public review at City Hall at least 24 hours in advance of the meeting.
Date posted: December 4, 2025 | Time posted: 5:17 p.m. - Amended 6:15 p.m. / - Amended 12/10 3:10 p.m. | City Clerk Signature: s/Mike Maloney
6 From: [email protected]
To: Public Comments; City Council; Todd Lands; Brian Wheeler; Marjorie Morgenstern; Mark Laskey; Andres Marquez; Kevin Thompson; Kevin Thompson; Planning Commission; Melissa Spingler; Chad Asay; Cory Cadle; Craig Carni; William Wagy; Daniel Frankston; Jason Williams; Alex Mog at Redwood; Cegielski, Sabrina S.@Waterboards
Cc: Michael Knudtzon; Palomino Water; Pete Sourek; Rob Davis Subject: A letter to Cloverdale City Council, Planning Commission, City manager & City Attorney Date: Tuesday, December 9, 2025 12:27:19 PM
RE: Lake Pillsbury decommissioning and water issues
It is known that the proposed elimination of Lake Pillsbury and decommissioning of the PG&E power station puts all water users of Russian River water from Potter Valley to Healdsburg at risk by significantly reducing summer flows in the river, especially during periods of drought.
The Palomino Lakes Community and the Palomino Lakes Mutual Water Company can not comment directly to the Cloverdale City Council & Planning Commission on the Esmeralda Project, as we are not Citizens of Cloverdale, but must make it abundantly clear that Cloverdale’s increased demand on potable water (by current and proposed expansion of residential housing) and the resulting increased flow of waste water into the Russian River from Cloverdale’s Municipal Waste Treatment Plant (CMWTP) would put all users of Russian River water below Cloverdale to Healdsburg at risk and negatively impact the quality of healthful water diverted by wells from the Russian River for agriculture, and individual and community potable water systems.
By adding tertiary treatment equipment to the CMWTP, a calculated percentage of the total gallons of output could be used for agricultural and landscape irrigation to offset the demand of potable water for these same uses. Lower flows in the summer and in drought periods exacerbate the negative impact of the CWWTP effluent entering the river. An engineered tertiary treatment system would need to be expanded as development loads are increased.
I urge the Cloverdale City Council, the Planning Commission and the citizens of Cloverdale be forward thinking and find funding (either by Government Grants or adding a conditional use fee component to future residential developments for supporting $’s).
I wish to address the Council and Planning body in the public comments section at the beginning of December 10th., 2025 meeting
Thank you,
Lee Edmond Tolbert
Palomino Lakes Mutual Water Company
System Manager
7 From: Molly Fisher
To: Public Comments
Subject: Water
Date: Friday, December 5, 2025 9:18:50 AM
Honorable Mayor and City Council Members,
I’ve been reading the recent water supply assessments as well as reviewing the details of the state grants we’ve been awarded. The conclusion I’ve come to is actually very hopeful:
Cloverdale has a unique opportunity to secure our own water future, right now, without waiting for the dust to settle on the decommissioning of Scott Dam.
We have the money, and we have the plan. I am asking the Council to move three specific projects, which are already included in the City of Cloverdale Five-Year Capital Improvement Program, to the very top of the priority list immediately.
First, we need to expedite the well rehab that the City already has underway.
We have secured a $3 million grant from the Department of Water Resources. The second phase contract has been awarded. We need to complete the rehabilitation of Wells #7 and #8 that has been on deck since 2023.
Right now, when the river gets low, those wells suck in air and debris. According to the final EKI Water Supply Assessment and Water Supply Verification report of November 2025, by fixing these wells, the City will save an estimated 13 million gallons of water per year.
That is 13 million gallons we don’t have to pump from the river. That is effectively a “virtual reservoir” that we can access just by completing the work we’ve started.
Second, we need to confirm and map what is happening underground.
Part of that same well project involves drilling exploratory borings 200 feet down. This is more than just construction; this is our chance to verify the science.
The geologic reports suggest there may be a deeper aquifer on the west side of the river. If we analyze those soil samples and confirm the presence of a deeper layer, we open the door to actual Aquifer Storage and Recovery. That means in January, when the river is high, we can take that water and bank it underground for August. We need to make sure we aren’t just drilling holes, but analyzing that data to prove we can bank water.
Finally, we need to implement the modernizations that will give water managers realtime feedback.
We need to fast-track the Advanced Metering Infrastructure and the SCADA system upgrades.
If we are going to run a self-reliant system, our water managers need a real-time, precisionmetered dashboard of what is coming in and what is going out—and keep it secure.
We talk a lot about resilience. These three projects—the well rehab, the deep aquifer testing, 8 and the metering—are what resilience actually looks like. They are funded, they are partly done already, and they put Cloverdale in control of its own destiny.
I urge you to expedite these projects. I believe you can allay some of the community’s fears about growing our City by showing us that your work is already solving the problem we’re worried about. You have done a lot of good work since the curtailment days of 2021.
Thank you!
Molly Fisher
102 Syrah Ct.
Cloverdale, CA 95425
(707) 477-6456 cell
9 Cloverdale City Council Student Liaison Report
October 8, 2025
By: Brisa Cardenas
Cloverdale High SchoolStudents-
● Students are preparing for finals next week
● Winter break will be from Dec. 20th to Jan. 6th
● The high school is having their 3rd annual deck a door contest to spread holiday spirit.
Sports-
● Boys basketball has the varsity McMillan tournament from Thursday Dec. 11th to Saturday Dec. 13
● Girls basketball has the Sequoia Classic tournament Dec. 10th to Dec. 13th ● Winter sports soccer and wrestling have begun
● The boys soccer have a home game this coming Thursday and next Thursday at 5pm ● The girls soccer have a home game on Monday at 5pm
FFA-
● Several students participated in the Sonoma Section Speaking Contest for FFA today ● There will be an FFA meeting tomorrow as a last chance for students to gain an FFA point.
➔ They will be decorating cookies
Jefferson Elementary-
● Jefferson school classes are decorating christmas trees for Cloverdale businesses downtown
Washington Middle School-
● Washington had their annual turkey run before Thanksgiving break ● Winter sports such as boys basketball, girls volleyball, and wrestling has begun at the Washington Middle School
10 City Council Meeting Minutes - October 22, 2025 - Page 1 of 4 124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net
MINUTES - DRAFT
REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE COMMUNITY
DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS
WEDNESDAY, OCTOBER 22, 2025
6:00 PM
CLOVERDALE PERFORMING ART CENTER
209 N. CLOVERDALE BOULEVARD, CLOVERDALE, CA 95425
A. OPENING PUBLIC SESSION
A.1 Call to Order
Mayor Lands called the meeting to order at 6:01 p.m.
A.2 Pledge of Allegiance
Mayor Lands led the Pledge of Allegiance.
A.3 Roll Call
Present: Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Marquez, Morgenstern
Absent: None
A.4 Conflict of Interest Declaration
None.
A.5 Agenda Review (Changes and/or Deletions)
None.
B. PUBLIC COMMENTS
B.1 Verbal Comments
None.
B.2 Written Comments
None.
C. STUDENT LIAISON REPORT
C.1 Liaison Valeria Anguiano
Liaison Anguiano reported and responded to Councilmember inquiries.
D. RECOGNITIONS
D.1 Cloverdale Citizen Recognition Program
11 City Council Meeting Minutes - October 22, 2025 - Page 2 of 4 Councilmember Laskey presented a Cloverdale Citizen Recognition Program certificate.
Recipient Turner addressed the Council and Council provided comments.
E. PRESENTATIONS
E.1 Library Commissioners Report
Commissioner Greene and Branch Manager Bird presented and responded to Councilmember inquiries and comments.
F. CONSENT CALENDAR
A motion was made by Commissioner Wheeler, seconded by Commissioner Morgenstern, to waive reading of the text and adopt the Consent Calendar.
The motion carried by the following vote:
Yes: (5) Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Marquez, Morgenstern No: (0) None
Abstain: (0) None
Absent: (0) None
F.1 Approval of Minutes - September 24, 2025
Action: Approved as submitted
F.2 Approval of Minutes - October 8, 2025
Action: Approved as submitted
F.3 Consider a Resolution of the City Council of the City of Cloverdale Authorizing the City Manager to Execute an Agreement with the Cloverdale Unified School District for the Sale of Two Large Fans for $1.00
Action: Resolution Adopted
RESOLUTION NO. 063-2025 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CLOVERDALE AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH THE CLOVERDALE UNIFIED SCHOOL DISTRICT FOR THE SALE OF TWO LARGE FANS FOR $1.00 F.4 Consider a Professional Services Agreement with Hildebrand Consulting LLC for the Update of Water and Sewer Rate Study
Action: Resolution Adopted
RESOLUTION NO. 064-2025 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CLOVERDALE AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES
AGREEMENT WITH THE HILDEBRAND CONSULTING LLC FOR PREPARATION OF AN UPDATE TO
THE WATER AND SEWER RATE STUDY
12 City Council Meeting Minutes - October 22, 2025 - Page 3 of 4 F.5 Consider Approval of C&S Engineers’ Scope of Work and Budget Adjustment for Runway 32 PAPI and REIL Design Services, and Authorization for the City Manager to Execute a Contract
Action: Resolution Adopted
RESOLUTION NO. 065-2025 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CLOVERDALE APPROVING THE DESIGN SCOPE OF WORK AND BUDGET AMENDMENT FOR THE RUNWAY 32 PAPI AND REIL DESIGN PROJECT, AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH C&S ENGINEERS, INC.
G. PUBLIC HEARINGS
G.1 Consider Introduction and First Reading, by Title Only, of an Ordinance Amending Title 18 of the Cloverdale Municipal Code to Establish Objective Design and Development Standards
Mayor Lands introduced the item.
4Leaf Supervising Planner Lindenbusch and Assistant Planner Arreola presented and responded to Councilmember inquiries and comments.
Mayor Lands opened and closed the Public Hearing at 6:39 p.m.
A motion was made by Vice Mayor Wheeler, seconded by Councilmember Laskey, to waive reading of the text and introduce:
FIRST READING OF AN ORDINANCE ENTITLED: AN ORDINANCE OF THE CITY OF CLOVERDALE AMENDING TITLE 18 OF THE CLOVERDALE MUNICIPAL CODE TO ADD SECTION 18.10.080 (OBJECTIVE DESIGN STANDARDS), AMEND SECTION 18.09.030 (FENCES, WALLS, AND HEDGES), AND AMEND SECTION 18.10.050 (RESIDENTIAL DESIGN
STANDARDS)
H. NEW BUSINESS
H.1 Consideration of Naming the City Hall / Chamber of Commerce Alley in recognition of Former Councilmember Gus Wolter
City Clerk / Public Information Officer Maloney introduced the item.
Councilmembers provided comments and discussed.
Public Comments: Kelley Spagnola spoke in support of the item.
Council provided direction to Staff.
I. COUNCILMEMBER REPORTS
Councilmembers provided informational reports regarding their participation in assigned subcommittees, regional boards and commissions, Ad Hoc committees, and other community meetings and civic activities
13 City Council Meeting Minutes - October 22, 2025 - Page 4 of 4 J. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION
J.1 Letters of Support:
• Support for Bond BHCIP - Unmet Needs Funding
K. CITY MANAGER/CITY ATTORNEY REPORTS
City Manager Thompson reported.
L. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS
Councilmember Marques requested a discussion on the future of Council Subcommittees.
M. ADJOURNMENT
Mayor Lands adjourned the meeting at 7:13 p.m. to the next regular meeting of the Cloverdale City Council scheduled for November 10, 2025.
APPROVED ON:
_________________________
Mike Maloney, City Clerk
14 City Council Meeting Minutes - November 12, 2025 - Page 1 of 6 124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net
MINUTES - DRAFT
REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE
COMMUNITY DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS AND
JOINT MEETING OF THE PLANNING COMMISSION
WEDNESDAY, NOVEMBER 12, 2025
6:00 PM
CLOVERDALE PERFORMING ART CENTER
209 N. CLOVERDALE BOULEVARD, CLOVERDALE, CA 95425
A. OPENING PUBLIC SESSION
A.1 CALL TO ORDER
Mayor Lands called the meeting to order at 6 p.m.
A.2 PLEDGE OF ALLEGIANCE
Mayor Lands led the pledge of allegiance.
A.3 ROLL CALL
City Council Present:
Mayor Lands, Vice Mayor Wheeler. Councilmembers: Laskey, Marquez, Morgenstern City Council Absent:
None.
Planning Commission Present:
Chair Spingler, Vice Chair Asay, Commissioners: Cadle, Carni, Wagy.
Alternate Commissioners: Frankston, Williams
Planning Commission Present:
None.
Planning Commission Absent:
Cadle
A.4 CONFLICT OF INTEREST DECLARATION
None.
15 City Council Meeting Minutes - November 12, 2025 - Page 2 of 6 A.5 AGENDA REVIEW (CHANGES AND/OR DELETIONS)
None.
B. PUBLIC COMMENTS
B.1 VERBAL COMMENTS
None.
B.2 WRITTEN COMMENTS
Attached:
• Electric vehicle program information for your constituents - Wallis C. STUDENT LIAISON REPORT
C.1 LIAISON VALERIA ANGUIANO
Liaison Anguiano reported.
Attached:
• Liaison Anguiano Written Report
D. RECOGNITIONS
D.1 PROCLAMATION - NATIVE AMERICAN HERITAGE MONTH
Councilmember Laskey read the proclamation and the recipients addressed the Council and members of the public.
Recipients:
• The Cloverdale Rancheria of Pomo Indians
• The Dry Creek Band of Pomo Indians
E. PRESENTATIONS
E.1 JOINT CITY COUNCIL / PLANNING COMMISSION ESMERALDA UPDATE City Manager Thompson introduced the item.
Esmeralda Land Company (ELC) Representatives Devon Zuegal and Michael Yarne provided a Joint City Council / Planning Commission Informational Presentation regarding the updated Esmeralda/AVR Entitlements Package.
ELC Representatives responded to Planning Commission and City Council inquiries.
ELC Representatives responded to City Council inquiries. 16 City Council Meeting Minutes - November 12, 2025 - Page 3 of 6 ELC Representatives responded to Public Comment Period inquiries.
City Council and the Planning Commission members provided feedback to guide the next phase of review.
Mayor Lands dismissed the Planning Commission.
Mayor Lands recessed the meeting at 8:20 p.m. and reconvened the meeting at 8:27 p.m.
F. CONSENT CALENDAR
A motion was made by Councilmember Marquez, seconded by Vice Mayor Wheeler, to waive reading of the text and adopt the Consent Calendar.
The motion carried by the following vote:
Yes: (5) Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Marquez, Morgenstern No: (0) None
Abstain: (0) None
Absent: (0) None
F.1 CONSIDER AGREEMENT APPROVAL OF THE CLOVERDALE SCOUT CABIN REHABILITATION – OPTION 1
ACTION: Resolution Adopted
RESOLUTION NO. 066-2025 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CLOVERDALE APPROVING A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF
CLOVERDALE AND ANDERSON ARCHITECTURE AND PLANNING FOR ARCHITECTURAL
DESIGN AND CONSTRUCTION DOCUMENTATION SERVICES ASSOCIATED WITH THE CLOVERDALE SCOUT CABIN REHABILITATION PROJECT (OPTION 1) IN THE AMOUNT OF $42,000, AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE AGREEMENT AND ANY
NECESSARY AMENDMENTS WITHIN THE APPROVED BUDGET
F.2 CONSIDER A RESOLUTION UPDATING THE CITY OF CLOVERDALE MASTER FEE SCHEDULE TO
REFLECT CHANGES TO AIRPORT AND LEASE FEES, REMOVAL OF CANNABIS-RELATED FEES,
AND RELATED POLICY ADJUSTMENTS
ACTION: Resolution Adopted
RESOLUTION NO. 067-2025 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CLOVERDALE APPROVING UPDATES TO THE MASTER FEE SCHEDULE FOR FISCAL YEAR 2025-26 REFLECTING AIRPORT FEE REVISIONS, LEASE POLICY CHANGES, AND
REMOVAL OF CANNABIS-RELATED FEES
F.3 CONSIDER SECOND READING OF AN ORDINANCE AMENDING TITLE 18 OF THE CITY OF
CLOVERDALE MUNICIPAL CODE TO ESTABLISH OBJECTIVE DESIGN AND DEVELOPMENT
STANDARDS
17 City Council Meeting Minutes - November 12, 2025 - Page 4 of 6 ACTION: Ordinance Adopted
ORDINANCE NO. 763-2026 ENTITLED: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE AMENDING TITLE 18 OF THE CITY OF CLOVERDALE MUNICIPAL CODE TO ADD SECTION 18.10.080 (OBJECTIVE DESIGN STANDARDS), AMEND SECTION
18.09.030 (FENCES, WALLS, AND HEDGES), AND AMEND SECTION 18.10.050 (RESIDENTIAL DESIGN STANDARDS)
F.4 CONSIDER ADOPTION OF THE 2025 CALIFORNIA BUILDING STANDARDS CODES AND THE 2025 FIRE CODE BY REFERENCE AND AMENDING TITLE 15, “BUILDINGS AND CONSTRUCTION” OF THE CLOVERDALE MUNICIPAL CODE
ACTION: Ordinance Introduction (First Reading) and Public Hearing set.
INTRODUCE, BY TITLE ONLY, AN ORDINANCE ENTITLED: "AN ORDINANCE OF THE CITY OF CLOVERDALE REPEALING AND REPLACING CLOVERDALE MUNICIPAL CODE CHAPTERS 15.00 THROUGH 15.18 AND ADOPTING BY REFERENCE THE 2025 CALIFORNIA BUILDING STANDARDS CODE, TITLE 24; THE 2025 CALIFORNIA ADMINISTRATIVE CODE (PART 1) INCLUDING TABLES; THE 2025 CALIFORNIA BUILDING CODE (PART 2) INCLUDING TABLES AND APPENDICES C, I, J, O AND P; THE 2025 CALIFORNIA RESIDENTIAL BUILDING CODE (PART 2.5) INCLUDING TABLES AND APPENDICES AH, AQ, AS, AX, AND AZ; THE 2025 CALIFORNIA ELECTRICAL CODE (PART 3) INCLUDING TABLES AND APPENDICES A, B, C, F, AND G; THE 2025 CALIFORNIA MECHANICAL CODE (PART 4) INCLUDING TABLES AND APPENDICES B, C AND F; THE 2025 CALIFORNIA PLUMBING CODE (PART 5) INCLUDING TABLES AND APPENDICES A, B, C, D, G, I, J AND K; THE 2025 CALIFORNIA ENERGY CODE (PART 6) INCLUDING TABLES AND APPENDIX 1-A; THE 2025 CALIFORNIA HISTORICAL BUILDING CODE (PART 8) INCLUDING TABLES AND APPENDIX A; THE 2025 CALIFORNIA FIRE CODE (PART 9) WITH APPENDICES, STANDARDS AND NFPA STANDARDS BY REFERENCE; THE 2025 CALIFORNIA EXISTING BUILDING CODE (PART 10) INCLUDING TABLES AND APPENDIX A, CHAPTERS A1 THROUGH A5 ; THE 2025 CALIFORNIA GREEN BUILDING STANDARDS CODE (PART 11) INCLUDING TABLES AND APPENDICES A4 AND A5; THE 2025 CALIFORNIA REFERENCED STANDARDS CODE (PART 12 OF TITLE 24) INCLUDING TABLES; AND THE 2024 INTERNATIONAL PROPERTY MAINTENANCE CODE." AND
BY MOTION, SCHEDULE A PUBLIC HEARING FOR SECOND READING AND ADOPTION OF THE ORDINANCE FOR DECEMBER 10, 2025, AT 6 P.M.
F.5 CONSIDER APPROVING A RENEWED AND ENHANCED ANIMAL CONTROL AND
SHELTERING SERVICES AGREEMENT WITH NORTH BAY ANIMAL SERVICES (NBAS) FOR A TERM OF FIVE YEARS BEGINNING NOVEMBER 12, 2025
ACTION: Resolution Adopted
RESOLUTION NO. 068-2025 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CLOVERDALE AUTHORIZING THE CITY MANAGER TO EXECUTE A FIVE-YEAR AGREEMENT
WITH NORTH BAY ANIMAL SERVICES FOR THE PROVISION OF ANIMAL CONTROL AND SHELTERING SERVICES COMMENCING NOVEMBER 12, 2025.
18 City Council Meeting Minutes - November 12, 2025 - Page 5 of 6 G. PUBLIC HEARINGS
G.1 CONSIDER ADOPTING A RESOLUTION TO APPROVE A MODIFICATION TO A PREVIOUSLY
APPROVED DESIGN REVIEW AND CONDITIONAL USE PERMIT FOR THE CONSTRUCTION OF THE ALEXANDER VALLEY HEALTHCARE WELLNESS CENTER ON THE 2.8-ACRE PROJECT SITE AT 321 S. CLOVERDALE BOULEVARD AND INTRODUCING, FOR FIRST READING, AN
ORDINANCE APPROVING A DEVELOPMENT AGREEMENT WITH COPPERTOWER FAMILY
MEDICAL CENTER PERTAINING TO THE DEVELOPMENT OF THE ALEXANDER VALLEY
HEALTHCARE WELLNESS CENTER
City Manager Thompson introduced the item.
Councilmember Marquez and Mayor Lands provided comments.
Alexander Valley Health Representative Debbie Howell responded to comments.
Mayor Lands opened the Public Hearing at 8:53 p.m.
Erik Terreri spoke in support of the item.
Derrick Montanye spoke in support of the item.
Mayor Lands closed the Public Hearing at 8:56 p.m.
A motion was made by Councilmember Marquez, seconded by Vice Mayor Wheeler, to waive reading of the text and adopt:
RESOLUTION NO. 069-2025 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CLOVERDALE APPROVING A MODIFICATION TO A PREVIOUSLY APPROVED MAJOR
DESIGN REVIEW AND CONDITIONAL USE PERMIT AND ADOPTING AN ORDINANCE
APPROVING A DEVELOPMENT AGREEMENT FOR THE CONSTRUCTION OF THE ALEXANDER VALLEY HEALTHCARE WELLNESS CENTER ON THE 2.8-ACRE PROJECT SITE LOCATED AT 321 S. CLOVERDALE BOULEVARD (APN 001-440-052)
AND
INTRODUCE AN ORDINANCE ENTITLED: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF CLOVERDALE APPROVING AN AMENDMENT TO THE DEVELOPMENT AGREEMENT WITH
COPPERTOWER FAMILY MEDICAL CENTER PERTAINING TO THE DEVELOPMENT OF THE ALEXANDER VALLEY WELLNESS CENTER PROJECT LOCATED ON THE 2.8 ACRE PROJECT SITE LOCATED AT THE CORNER OF S. CLOVERDALE BOULEVARD AND CITRUS FAIR DRIVE (APN APN 001-440-052); AND AUTHORIZING A GRANT OF $1,250,000 FROM THE LOWMODERATE INCOME HOUSING FUND FOR SPECIFIED INFRASTRUCTURE IMPROVEMENTS The motion carried by the following vote:
Yes (5) Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Marquez, Morgenstern No: (0) None
19 City Council Meeting Minutes - November 12, 2025 - Page 6 of 6 Abstain: (0) None
Absent: (0) None
H. NEW BUSINESS
H.1 REVIEW AND DISCUSSION OF PROPOSED UPDATED CITY COUNCIL GOVERNANCE MANUAL City Clerk Maloney introduced the item and responded to Councilmember inquiries and comments including
Council reviewed the revised Governance Manual and, after discussion, provide direction to staff regarding any desired revisions, additions, or formatting changes prior to bringing the document forward for Council consideration.
Public Comment:
Planning Commissioner Wagy spoke in support.
I. COUNCILMEMBER REPORTS
Councilmembers provided informational reports regarding their participation in assigned subcommittees, regional boards and commissions, Ad Hoc Committees, and other community meetings and civic activities.
J. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION
Councilmember Marquez provided comments regarding Potter Valley Project public comment reporting.
K. CITY MANAGER/CITY ATTORNEY REPORTS
City Manager Thompson reported.
L. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS
Councilmember Morgenstern request an Alexander Valley Healthcare Town Hall.
Mayor Lands requested establishing limited term leases for the businesses at the recently acquired downtown plaza lot: Consensus was reached; Mayor Lands requested the recently acquired downtown plaza lot receive public feedback on potential development via the Administrative Subcommittee: Consensus was reached; Mayor Lands requested the large building as part of the recently acquired downtown plaza lot CM $100,000 to remodel the Outpost building plan for up to 3 renters: Consensus was reached.
M. ADJOURNMENT
Mayor Lands adjourned the meeting at 9:41 p.m. to the next regular meeting of the Cloverdale City Council scheduled for December 10, 2025 (November 26, 2025 Canceled).
APPROVED ON: ________________________ Mike Maloney, City Clerk 20 CITY COUNCIL
/ SUCCESSOR AGENCY
AGENDA REPORT
Meeting Date:
Agenda Section:
Staff Contact:
Nov. 12, 2025
New Business
Mike Maloney
AGENDA ITEM TITLE:
Consider Adoption of the Updated City Council Governance Manual RECOMMENDED COUNCIL ACTION(S):
Adopt a Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale Adopting the Updated City Council and Planning Commission Governance Manual” SUMMARY:
The updated City Council Governance Manual reflects Council’s preferred procedures, modernized practices, and legal guidance. The updated manual also consolidates procedural guidance for the Planning Commission, replacing its existing Rules and Regulations to create one comprehensive governance document for the City.
All direction provided at the November 12, 2025 City Council meeting has been incorporated into the final version presented for adoption.
BACKGROUND:
The City Council Governance Manual serves as the procedural and policy guide for the City Council, establishing standards for governance, meeting conduct, and interaction between Council, staff, and the community. The prior version was last formally adopted in 2011 and no longer reflected current practice.
In 2021, the former City Manager, former City Clerk, and staff began drafting substantial updates, but the effort was not completed, likely due to staffing transitions. Recognizing the continued need for a modern and functional document, the City Clerk initiated a comprehensive overhaul of the Governance Manual in 2025, using the 2011 manual and 2021 drafts as a foundation and incorporating Council feedback, legal review, and best practices from comparable municipalities. The draft was reviewed by the City Attorney, and legal and procedural updates were integrated into the document. At the November 12, 2025 meeting, the City Council reviewed the updated draft, provided direction on revisions, and supported bringing back a final version for consideration on the Consent Agenda.
OPTIONS:
1. Adopt the Resolution
2. Provide alternative direction to Staff
BUDGET/FINANCIAL IMPACT:
None.
ATTACHMENTS:
1. Proposed Governance Manual
21 CITYOF CLOVERDALE
CITY COUNCIL
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE
ADOPTING THE UPDATED CITY COUNCIL AND PLANNING COMMISSION GOVERNANCE MANUAL WHEREAS, the City Council Governance Manual serves as the procedural and policy guide for the City Council, establishing standards for governance, meeting conduct, and interaction between the City Council, staff, and the community; and
WHEREAS, the current Governance Manual was last formally adopted in 2011 and no longer fully reflects the way the City Council conducts business; and
WHEREAS, in 2021, staff began drafting updates to modernize the Governance Manual, but progress was halted.
Recognizing the continued need for a modern and functional governance document, the City Clerk initiated a comprehensive overhaul of the Governance Manual in 2025, using the 2011 manual and 2021 drafts as a foundation; and
WHEREAS, the revised draft incorporated City Councilmember feedback, updated procedures to reflect current practices, and integrated governance policies from comparable municipalities and neighboring jurisdictions; and WHEREAS, the City Attorney reviewed the updated draft and provided legal and procedural updates, which have been incorporated into the final version; and
WHEREAS, on November 12, 2025, the City Council reviewed the updated Governance Manual, provided direction regarding revisions, and directed staff to return with a finalized document for adoption on December 10, 2025; and WHEREAS, the updated Governance Manual is intended to serve as the comprehensive governing document for both the City Council and the Planning Commission, providing consistent procedural guidance, roles, responsibilities, and standards for governance; and
WHEREAS, adoption of this updated Governance Manual supersedes all previously adopted versions of the City Council Governance Manual, as well as any and all governing documents, rules, regulations, or procedural manuals previously adopted for or by the Planning Commission; and WHEREAS, the updated manual consolidates procedural guidance for the Planning Commission by replacing its existing Rules and Regulations, thereby creating one comprehensive governance document for the City.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Cloverdale hereby adopts the updated City Council Governance Manual attached hereto and incorporated herein by reference. 22 The foregoing Resolution was duly introduced and adopted by the City Council of the City of Cloverdale at its regular meeting held on the 10th day of December 2025 by the following vote:
Ayes: (_)
Noes: (_)
Absent: (_)
Abstaining: (_)
APPROVED: ATTEST:
Todd Lands, Mayor Mike Maloney, City Clerk
Attachment(s):
1 - Exhibit A - Governance Manual
23 1
CLOVERDALE
CITY COUNCIL &
PLANNING COMMISSION
GOVERNANCE MANUAL: PROCEDURES, PROTOCOLS, AND RULES OF CONDUCT 24 Cloverdale City Council and Planning Commission Governance Manual 2 TABLE OF CONTENTS
1 INTRODUCTION..........................................................................................................................4
1.1 PURPOSE & SCOPE...........................................................................................................4 2 CITY INFORMATION ...................................................................................................................4
2.1 MISSION, VISION AND VALUES.........................................................................................4
2.2 GENERAL LAW CITY ..........................................................................................................5
2.3 COUNCIL-MANAGER FORM OF GOVERNMENT .............................................................. 5 3 COUNCIL/COMMISSION INFORMATION ...................................................................................6
3.1 ORGANIZATION..................................................................................................................6
3.2 BODY ROLES......................................................................................................................6
3.3 COMPENSATION AND BENEFITS......................................................................................7
3.4 ELIGIBILITY REQUIREMENTS............................................................................................8
3.5 COUNCIL ELECTIONS........................................................................................................8
3.6 VACANCIES ........................................................................................................................8
3.7 ASSUMING OFFICE............................................................................................................9
3.8 INDIVIDUAL TERM AND TERM LIMITS ..............................................................................9
3.9 TRAINING............................................................................................................................9
3.10 SUBCOMMITTEE AND REGIONAL BOARD APPOINTMENTS ........................................ 10
3.11 OFFICER ROLES ..............................................................................................................10
3.12 ROLES IN AN EMERGENCY............................................................................................. 12 4 COMMUNICATIONS..................................................................................................................12
4.1 INTERACTION WITH CITY STAFF.................................................................................... 12
4.2 COUNCIL-COMMISSION INTERACTION.......................................................................... 13
4.3 COLLECTIVE RESPONSIBILITY....................................................................................... 13
4.4 PERSONAL EXPRESSION / LOCAL AFFAIRS ................................................................. 14
4.5 WRITTEN COMMUNICATIONS......................................................................................... 14
4.6 SOCIAL MEDIA..................................................................................................................14 5 LEGISLATIVE POLICY...............................................................................................................15
5.1 GENERAL..........................................................................................................................15 6 MANDATES ...............................................................................................................................15
6.1 CONFLICT OF INTEREST................................................................................................. 15
6.2 ETHICS TRAINING (AB1234) ............................................................................................ 16
6.3 SEXUAL HARASSMENT PREVENTION TRAINING (AB1661).......................................... 16
6.4 CALIFORNIA PUBLIC RECORDS ACT ............................................................................. 17
6.5 RALPH M. BROWN ACT.................................................................................................... 17 7 ADMINISTRATIVE SUPPORT ................................................................................................... 18
7.1 CITY MANAGER’S OFFICE............................................................................................... 18 25 Cloverdale City Council and Planning Commission Governance Manual 3 7.2 CITY ATTORNEY’S OFFICE.............................................................................................. 18
7.3 CITY CLERK’S OFFICE..................................................................................................... 18
7.4 E-MAIL...............................................................................................................................19
7.5 ISSUANCES ......................................................................................................................19 8 MEETINGS.................................................................................................................................20
8.1 PARLIAMENTARY PROCEDURE ..................................................................................... 20
8.2 TYPES AND FREQUENCY................................................................................................ 20
8.3 QUORUM...........................................................................................................................23
8.4 ATTENDANCE...................................................................................................................23
8.5 ATTENDANCE BY THE PUBLIC ....................................................................................... 24
8.6 SEATING ARRANGEMENTS ............................................................................................ 24
8.7 DRESS CODE ...................................................................................................................24
8.8 DUTY TO VOTE.................................................................................................................24
8.9 STAFF ROLES AT COUNCIL MEETINGS......................................................................... 25
8.10 STAFF ROLES AT PLANNING COMMISSION MEETINGS............................................... 25
8.11 AGENDAS .........................................................................................................................26
8.12 AGENDA ORDER ..............................................................................................................27
8.13 AGENDA ITEMS................................................................................................................27
8.14 MEETING MINUTES.......................................................................................................... 31 9 CODE OF ETHICS .....................................................................................................................31
9.1 PREAMBLE .......................................................................................................................31
9.2 ACT IN THE PUBLIC INTEREST ....................................................................................... 32
9.3 COMPLY WITH THE LAW ................................................................................................. 32
9.4 CONDUCT OF MEMBERS ................................................................................................ 32
9.5 GIFTS AND FAVORS ........................................................................................................ 33
9.6 CONFIDENTIAL INFORMATION ....................................................................................... 33
9.7 USE OF PUBLIC RESOURCE........................................................................................... 33
9.8 CONFLICT OF INTEREST................................................................................................. 33
9.9 POSITIVE WORKPLACE ENVIRONMENT........................................................................ 33
9.10 COMPLIANCE, INVESTIGATION, AND ENFORCEMENT................................................. 34 10 CLERICAL EDITS / CONFORMING UPDATES.......................................................................... 37 11 FAILURE TO OBSERVE RULES................................................................................................ 37 12 INCONSISTENCIES...................................................................................................................37 13 SEVERABILITY..........................................................................................................................38
26 Cloverdale City Council and Planning Commission Governance Manual 4 1 INTRODUCTION
1.1 PURPOSE & SCOPE
This governance manual is a comprehensive document, approved by official resolution, that outlines the currently accepted practices, principles, policies, structures, roles, and procedures by which the City of Cloverdale (“City”) operates in order to promote good governance and provide clarity on how the municipality conducts its affairs. It serves as a practical guide for elected officials to ensure transparency, accountability, and effective decision-making. This manual applies to the City Council, Council Subcommittees, Ad Hoc Committees, Boards, and the Planning Commission.
The City Council is authorized to establish rules for the conduct of its proceedings and to govern the conduct of its members and subordinate legislative bodies. This manual serves as the written record of those rules and guidelines, adopted to support orderly governance, public trust, and consistent application of local procedures. The policies and expectations outlined in this manual apply to the Planning Commission to the extent they are consistent with applicable state laws, the Cloverdale Municipal Code, and the Planning Commission’s advisory role. (Government Code §36813)
This Governance Manual was adopted by resolution of the City Council and may not be altered or amended except by formal Council review and adoption. City staff may, however, make nonsubstantive administrative revisions as needed to ensure accuracy, correct formatting, or maintain legal compliance, provided such changes remain consistent with the spirit and intent of the originally adopted document. To the extent anything in this Governance Manual conflicts with state or federal law, those laws shall control.
2 CITY INFORMATION
2.1 MISSION, VISION AND VALUES
A public-facing municipal mission statement is more than symbolic. It is a foundational element of good governance that articulates what Cloverdale’s leadership, including the City Council and Senior Staff, strives to accomplish while reflecting the community’s local character and shared values. This strategic clarity forms the basis for setting goals, evaluating performance, guiding budget decisions, and considering new programs.
The City’s Mission, Vision, and Values should serve as touchstones for all governance decisions.
Councilmembers and staff are encouraged to ask: Does this action advance our mission? Are we remaining true to our core values and long-term vision? Are we serving the community equitably, transparently, and effectively?
27 Cloverdale City Council and Planning Commission Governance Manual 5 2.1.1 MISSION
Deliver exceptional public services while preserving Cloverdale’s character, natural beauty, and inclusive small-town spirit.
2.1.2 VISION
To be a healthy, diverse, and family-centered community that honors its heritage while embracing sustainable growth and opportunity.
2.1.3 VALUES
Excellence, Equity, Efficiency, Integrity, Innovation, Transparency, Sustainability (We act with integrity, communicate openly, seek creative solutions, support a thriving community, use resources responsibly, work towards equality, and strive for quality and professionalism in all we do.)
2.2 GENERAL LAW CITY
California law recognizes two types of cities: General Law and Charter cities. Approximately 20% of California’s 480+ cities—mostly larger ones—are Charter cities, governed by their own voterapproved charters, unless state law specifically applies. These cities generally have broader local authority and may exercise powers not explicitly outlined in state law.
Cloverdale, like 80% of California cities, is a General Law city. Its council structure, planning procedures, and many aspects of governance are defined by State law. The City's Municipal Code contains its local laws, but as an incorporated city, certain powers are vested in the elected City Council by State Code. These powers include taxing, setting service fees, regulating land use, and adopting laws regulating conduct. The Council’s authority directly impacts the lives and property of Cloverdale residents.
2.3 COUNCIL-MANAGER FORM OF GOVERNMENT
The City of Cloverdale follows a Council-Manager form of government, where the elected City Council sets policy and direction, and the City Manager handles day-to-day operations and implements Council decisions. The Council oversees only the City Manager and City Attorney, who both serve at its pleasure. All other staff, including contractors and consultants, ultimately report to the City Manager, who also serves as Executive Director of the Community Development Successor Agency.
2.3.1 City Council (Elected)
• Serves as the Legislative body.
• Sets policies, passes ordinances, adopts budgets, and represents the public. • Composed of five councilmembers, elected at-large. Two councilmembers are selected by the Council to serve as Mayor and Vice-Mayor. 28 Cloverdale City Council and Planning Commission Governance Manual 6 2.3.2 City Manager (Appointed)
• Serves as the Executive Branch.
• Appointed by the City Council based on professional qualifications. • Acts as the Chief Executive Officer of the city.
• Responsible for:
o Overseeing daily operations of all departments.
o Implementing council policies.
o Managing the budget.
o Hiring and firing department heads.
• Intended to be non-political and focus on efficiency, effectiveness, and professionalism.
The advantages of this form of government are as follows:
• Professional management brings expertise and continuity. • Clear separation of powers: Elected officials focus on policy; the manager focuses on administration.
• Reduced political interference in day-to-day operations. • Results in more stable and efficient government.
3 COUNCIL/COMMISSION INFORMATION
3.1 ORGANIZATION
The Cloverdale City Council is comprised of five Councilmembers, each elected at large, on a nonpartisan basis, by eligible voters during the General Municipal Election. The City Council appoints the Mayor and Vice Mayor annually at its first regular meeting in December. Each Councilmember serves a four-year term and represents the City as a whole.
The Planning Commission is comprised of five regular members and two alternate members. All Commissioners are appointed by the Mayor and confirmed by the City Council. Regular members serve four-year terms, and alternates serve two-year terms. Alternates may be seated when a regular member is absent, with rotation between the two alternates. Commissioners serve at the pleasure of the City Council and may be removed or reappointed. (Municipal Code Chapter 2.36)
3.2 BODY ROLES
3.2.1 CITY COUNCIL (CITY GOVERNMENT)
The City Council is the legislative branch of municipal government. It provides the policy direction of the City. This includes establishing and revising City codes; setting shortand long-term goals and objectives for the City; and monitoring the administrative/executive branch by hiring and overseeing the performance of the City 29 Cloverdale City Council and Planning Commission Governance Manual 7 Manager and City Attorney. The City Council may undertake any action related to city affairs unless such actions are explicitly forbidden or preempted by state or federal law.
Specifically, the Council has the authority, in the name of the City, to perform all acts appropriate to a municipal corporation and necessary for the general welfare of its residents, as long as such acts are not prohibited by the Constitution or laws of the State of California. Councilmembers may not simultaneously hold two public offices that are incompatible. Offices are considered incompatible if:
• There is any significant clash of duties between the two offices, • The dual office holding would be improper due to public policy concerns, or • One office exercises supervisory, audit, or removal power over the other.
3.2.2 CLOVERDALE COMMUNITY DEVELOPMENT SUCCESSOR AGENCY The City has a Community Development Successor Agency within its jurisdiction, and City Councilmembers also serve as its governing board. In this capacity, they are responsible for overseeing the completion of the outstanding obligations of the former redevelopment agency . Although the redevelopment agency has been dissolved, the successor agency remains a distinct legal entity, with all actions taken separately from regular City Council business.
3.2.3 PLANNING COMMISSION (LAND USE REVIEW AUTHORITY)
The Planning Commission is comprised of five members and two alternates, appointed by the City Council to review and make decisions on land use matters, such as development proposals, use permits, and zoning-related issues. The Commission also makes recommendations to the City Council on General Plan amendments, rezoning applications, and major planning policies. As an advisory body, it plays a key role in shaping the physical and environmental future of Cloverdale in accordance with state law and local ordinance. Its actions must be consistent with the City’s adopted planning documents and are guided by principles of transparency, fairness, and public input.
Alternates may participate in Commission discussions, but may only vote when serving in place of an absent member. (Municipal Code Ch. 2.36)
3.3 COMPENSATION AND BENEFITS
3.3.1 COUNCIL
Councilmembers receive a monthly salary of $950 consistent with the requirements of the Government Code. (Government Code §36516. Ord. 757-2024 § 1, Ord. 709-2016 § 1, 2016: Ord. 525-98, 1998)
Councilmembers are eligible for fringe benefits as allowed to non-safety City employees generally, including, but not limited to, health insurance benefits for eligible dependents, as allowed by general law. (Municipal Code Ch. 2.04. Ord. 626-2004 § 1, 2004: Ord. 411-86 § 3, 1986) Although Councilmembers receive certain benefits and compensation, they are not employees of the City.
30 Cloverdale City Council and Planning Commission Governance Manual 8 3.3.2 COMMISSION
Planning Commissioners receive compensation in the amount of $50 per meeting attended.
3.3.3 SUSPENSIONS
Stipends and compensations are suspended if either of the required Ethics (Gov. Code §53234) or Harassment (Gov. Code §53237.1) training courses are more than 60 days overdue, with no retroactive payment.
3.4 ELIGIBILITY REQUIREMENTS
3.4.1 COUNCIL
In order to be eligible to hold Council office in Cloverdale as a member of a municipal body, a person must be a U.S. citizen, 18 years of age on or before Election Day, and a registered voter of the City of Cloverdale at the time nomination papers are issued for his or her candidacy, and shall continue to reside in the City of Cloverdale during the term of office. A person is disqualified from holding any office upon conviction of designated crimes as specified in the California Constitution and laws of California. (Government Code §34882, §34904, §36502, §1021)
3.4.2 COMMISSION
Planning Commissioners must be a U.S. citizen, 18 years of age, residents of the City of Cloverdale, appointed by the Mayor, and confirmed by the City Council.
3.5 COUNCIL ELECTIONS
General Municipal Elections are held in even-numbered years to elect City Councilmembers and address local ballot measures. Councilmembers serve staggered four-year terms, with either two or three seats up for election at each cycle. The City Clerk coordinates with the County Registrar of Voters to ensure compliance with state law, manage candidate filings, and certify results.
Additional elections may be held to fill vacancies or consider urgent matters, as authorized by law.
3.6 VACANCIES
3.6.1 COUNCIL
A City Council seat becomes vacant under certain conditions, including death, resignation, recall, felony conviction, disqualification, extended unexcused absences, loss of residency, or failure to qualify. The City Council must either fill the vacancy by appointment or call a special election within 60 days from the commencement of the vacancy. Depending on when the vacancy occurs, either an individual appointed to fill a 31 Cloverdale City Council and Planning Commission Governance Manual 9 vacancy will serve out the remainder of the term or a special election to fill the remainder of the term will occur at the next regular municipal election.
3.6.2 COMMISSION
If a vacancy occurs on the Planning Commission, the most senior Alternate Planning Commissioner shall be seated to fill the vacancy for the remainder of the unexpired term. The City will then initiate a recruitment process to fill the open Alternate seat. If no Alternate is available or eligible, the City Council may appoint a new Commissioner directly in accordance with standard procedures.
3.7 ASSUMING OFFICE
3.7.1 COUNCIL
Following the Certification of Election by the Registrar of Voters, the City Clerk shall present the certified results to the City Council. The Council must adopt a resolution accepting the results, after which the newly elected Councilmembers will be formally sworn into office.
3.7.2 COMMISSION
Similarly, newly appointed Planning Commissioners must take the oath of office prior to participating in any official action.
3.8 INDIVIDUAL TERM AND TERM LIMITS
3.8.1 COUNCIL
Councilmembers serve staggered four-year terms, with regular elections held during the General Municipal Election in November of even-numbered years. Three Council seats are filled at one election, and the remaining two at the subsequent election. There are no term limits.
3.8.2 COMMISSION
Planning Commissioners are appointed by the City Council to serve four-year terms.
Terms are staggered to maintain continuity. Commissioners may be reappointed at the discretion of the City Council, and there are no term limits. Alternate Commissioners serve a two-year term.
3.9 TRAINING
3.9.1 COUNCIL
The City of Cloverdale values ongoing training, professional development, and conference participation for Councilmembers to enhance leadership, stay informed on 32 Cloverdale City Council and Planning Commission Governance Manual 10 public policy, and foster regional collaboration. To support this, the City allocates a predetermined travel and training budget that is evenly divided among the five Councilmembers. This allotment is intended to support registration fees, lodging, and related travel expenses as outlined in the City’s Travel, Advance, and Reimbursement Policy. Councilmembers should coordinate their use of this budget with the City Manager and Finance Department to ensure expenses remain within the allocated amount and comply with the policy’s criteria for eligibility, advance requests, and reimbursement requirements. Out-of-state or international travel, or expenses exceeding the annual allocation, require formal approval by the City Council.
In addition to the individual training allocation, a separate pooled amount is designated specifically to cover Councilmember attendance at Sonoma County Mayors and Councilmembers Association meetings and dinners; and when attending regional boards, committees, or agencies to which they have been formally appointed as City representatives.
3.9.2 COMMISSION
Planning Commissioners also benefit from City-supported training and development, but their budget is managed collectively, not on a per-person basis. Commissioners should coordinate any conference or training participation with the City Manager or Community Development Director, who will assess requests based on budget availability, training alignment with Commission duties, and overall value to the City.
3.10 SUBCOMMITTEE AND REGIONAL BOARD APPOINTMENTS
At the beginning of each calendar year, typically during the first regular meeting in January, the Council will review a comprehensive list of all Council subcommittees, regional boards, and agency appointments that require Council representation. The City Council then reviews and assigns members to each role by consensus, with final appointments approved by formal action.
These appointments are generally for one-year terms, or until new assignments are made. The process ensures balanced participation and provides opportunities for Councilmembers to contribute in areas aligned with their interests or expertise, while maintaining continuity in representation across local and regional partnerships.
3.11 OFFICER ROLES
While the Mayor and Vice Mayor may have additional ceremonial or administrative responsibilities, particularly in chairing meetings, representing the City at official functions, and positions at the Emergency Operation Center and Disaster Council, these roles do not grant additional policy-making power. In all legislative functions—establishing policy, voting, and making decisions of consequence—each councilmember has an equal vote.
The Mayor and Vice Mayor are selected annually by a majority vote of the City Council to serve a one-year term. While their service in these roles is subject to the duration of their elected terms on the Council, there are no limits on the number of times a Councilmember may be selected to 33 Cloverdale City Council and Planning Commission Governance Manual 11 serve as Mayor or Vice Mayor, including serving consecutive terms. No Councilmember is required to serve as Mayor or Vice Mayor unless they are willing to do so.
3.11.1 MAYOR
The Mayor is the titular head of the City Council and presides over Council meetings.
The Presiding Officer opens and adjourns meetings, facilitates deliberations and voting, and manages speaker recognition. The Mayor has the authority to adjust the time for public comment, and reorder items on the agenda. While the Presiding Officer generally takes a less active role in discussions, they retain full rights to participate and typically speak last. They should avoid making or seconding motions except when necessary.
Additional Duties:
• Serves as spokes Officer of the City Council.
• Signs official documents approved by the Council unless authority has been delegated.
• Signs current Proclamations and Reviews new proclamation requests. • Collaborates with the City Manager and City Clerk to set meeting agendas, focusing on timing and workload rather than policy direction. Any significant disagreements regarding scheduling are resolved by the full Council.
• Appoints Planning Commissioners, which are confirmed by the City Council. • May serve Emergency Operation Center roles in an Emergency.
3.11.2 VICE MAYOR
The Vice Mayor shall perform the duties of the Mayor during the Mayor’s absence or unavailability, including presiding over meetings and signing official documents when authorized. The Vice Mayor serves in this role at the pleasure of the City Council and assumes no additional authority beyond that delegated by Council action or code.
3.11.3 PLANNING COMMISSION CHAIR
The Chair serves as the Presiding Officer of the Planning Commission. The Presiding Officer opens and adjourns meetings, facilitates deliberations and voting, and manages speaker recognition. While the Presiding Officer generally takes a less active role in discussions, they retain full rights to participate and typically speak last. They should avoid making or seconding motions except when necessary. Additional duties:
• Signs official documents approved by the Commission unless authority has been delegated.
• Collaborates with the Community Development Director to set meeting agendas, focusing on timing and workload rather than policy direction. Any significant disagreements regarding scheduling are resolved by the full Commission.
3.11.4 PLANNING COMMISSION VICE CHAIR
34 Cloverdale City Council and Planning Commission Governance Manual 12 The Vice Chair shall perform the duties of the Chair during the Chair’s absence or unavailability, including presiding over meetings and signing official documents when authorized. The Vice Chair serves in this role at the pleasure of the Planning Commission and assumes no additional authority beyond that delegated by Commission action or code.
3.12 ROLES IN AN EMERGENCY
3.12.1 COUNCIL
In a declared disaster or major emergency, the City Council assumes special responsibilities and authorities. The City Manager, serving as Emergency Services Director, may direct the Council to convene at the City’s Emergency Operations Center (EOC) to provide policy guidance and receive operational updates.
Councilmembers are welcome to visit the EOC during an activation to observe operations and stay informed. However, they should avoid interfering with staff duties or disrupting the chain of command. The Mayor may have specific responsibilities at the EOC and or Disaster Council. (Municipal Code §2.44.030) During an activation, Councilmembers should refrain from making independent statements to the media. Public communications are managed by the Mayor, the City Manager, and the Public Information Officer. Additional responsibilities and procedures are outlined in the City's Emergency Operations Plan, which is coordinated under SEMS and NIMS standards.
3.12.2 COMMISSION
Planning Commissioners do not have a role in emergency operations. 4 COMMUNICATIONS
4.1 INTERACTION WITH CITY STAFF
Under the Council-Manager form of government, all administrative authority, including personnel matters, rests with the City Manager. Councilmembers are encouraged to engage in open and wide-ranging discussions with the City Manager. These conversations may be ended at any time by either party or referred to the full Council for further discussion if broader input is needed.
Councilmembers and Commissioners may not direct or attempt to influence the appointment, removal, or actions of City staff or volunteers, whether publicly or privately. This ensures the clear separation between legislative and administrative functions and helps preserve the professional independence of staff. Informal communication between Councilmembers and City 35 Cloverdale City Council and Planning Commission Governance Manual 13 staff is permitted for the purposes of information-gathering or clarification, so long as it does not involve direction, the appearance of policy influence, or impose additional workload. Staff are expected to notify their supervisor and the City Manager of such interactions and to share the same information with them to ensure transparency and consistency.
Councilmembers and Commissioners should direct any concerns related to the behavior or work of a City employee to the City Manager. Councilmembers should not reprimand employees directly nor should they communicate their concerns publicly. Administrative complaints received by Councilmembers should be referred directly to the City Manager for appropriate handling. While Councilmembers may request follow-up on the outcome of such referrals, the City Manager may not disclose confidential personnel or disciplinary information.
Councilmembers and Commissioners should also avoid using staff as intermediaries to share views or build consensus among other Councilmembers, as doing so may constitute a serial meeting in violation of the Brown Act. (Government Code §54952.2) Councilmembers should not solicit political campaign support from City staff. Although City staff may, as private citizens with constitutional rights, support political candidates, such activities must take place away from the workplace.
Planning Commissioners are encouraged to maintain open and respectful communication with the Community Development Director, City Planner, and other relevant staff to support informed decision-making. However, as with the Council-Manager structure, Commissioners hold no supervisory authority over staff and may not direct work, request special studies, or influence operational matters. Commissioners and staff are expected to work cooperatively while maintaining clear professional boundaries.
4.2 COUNCIL-COMMISSION INTERACTION
Planning Commissioners and City Councilmembers collaborate respectfully, but have distinct roles. Commissioners should direct questions, requests, or concerns through the assigned Council liaison or, when appropriate, through the Mayor or Community Development Director. This structure maintains appropriate boundaries while supporting clear communication and alignment.
4.3 COLLECTIVE RESPONSIBILITY
The City Council and Planning Commission respectively operate as collective decision-making bodies, with no individual member holding authority above that of their colleagues. Each individual is free to express their views during deliberation. Once the Council or Commission reaches a majority decision, all members are encouraged to support and uphold that decision publicly and in practice. If a councilmember or commissioner continues to publicly disagree with a majority decision, the councilmember or commissioner must be clear that they are expressing their individual opinions, and not the position of the Council or Commission. This principle ensures institutional integrity by reinforcing democratic governance and maintaining clear, unified policy direction, even in the presence of disagreement. 36 Cloverdale City Council and Planning Commission Governance Manual 14 Actions are taken by majority vote unless a higher threshold, such as a 4/5 vote, is required by law.
4.4 PERSONAL EXPRESSION / LOCAL AFFAIRS
Councilmembers and Commissioners play a critical role in communication: engaging with the public to understand community needs, and with staff to provide policy direction and evaluate options. Because the Council and Commission act as collective bodies, members should clarify when speaking that they represent either the full bodies position or their own personal views.
When asked to speak on behalf of the City Council, Commission, or comment on an issue, Councilmembers should reflect the official position of the Council as a whole. It is acceptable to clarify a personal vote, such as by stating, “While I voted against X, the Council/Commission voted in support.” In public forums or meetings, the goal is to communicate the City Council’s adopted position, not an individual viewpoint.
The Presiding Officer typically serves as the primary spokesperson for their respective body when engaging with the media. If staff are contacted by the press, they refer requests to the Mayor and City Manager unless directed otherwise. The City Manager determines whether staff may respond to media inquiries directly.
4.5 WRITTEN COMMUNICATIONS
Councilmembers and Commissioners may occasionally be asked to correspond with citizens, businesses, or public agencies.
The Mayor typically signs letters that reflect the City’s official position on policy matters. These are prepared on City letterhead and may also be signed by the City Manager, depending on the context. Any letter sent on behalf of the full Council must reflect Council consensus typically through the approved legislative policy.
4.6 SOCIAL MEDIA
The City of Cloverdale uses social media to enhance transparency and service delivery. While social media supplements traditional communications, it is essential that Councilmembers and Commissioners not engage in serial meetings or deliberations on social platforms.
Councilmembers and Commissioners shall always comply with the requirements of the Brown Act when responding, liking, sharing, or otherwise interacting with posts on matters within their jurisdiction.
37 Cloverdale City Council and Planning Commission Governance Manual 15 5 LEGISLATIVE POLICY
5.1 GENERAL
The City of Cloverdale generally opposes any legislation or regulations that preempt local authority, negatively impact the City’s budget, and/or impose unfunded mandates on the City.
The City supports legislation that provides funding opportunities, protects local government revenue, incentives to encourage local government action, rather than the imposition of mandates, and or generally align with the City’s Mission, Vision, and Values.
For proposed legislation, either consistent with this general guideline or consistent with positions the City has taken in the past, staff shall be authorized to prepare position letters for the Mayor’s signature. In the absence of the Mayor, the Vice Mayor may sign position letters on behalf of the City. If any member of Council chooses to transmit their position on any issue as an individual Councilmember, they must clearly state they are not addressing the issue on behalf of the Council or the City. Items may be requested for Council discussion to provide direction to staff.
6 MANDATES
6.1 CONFLICT OF INTEREST
State laws exist to prevent Councilmembers and Commissioners from engaging in actions that create actual or perceived conflicts of interest, ensuring that all decisions are made in the public interest. Because these laws are complex and violations can carry serious consequences, including criminal prosecution, elected and appointed officials are strongly encouraged to consult the City Attorney or their own legal counsel whenever a potential conflict arises. City staff may also seek an opinion from the City Attorney on a Councilmember’s behalf. The Fair Political Practices Commission (FPPC) provides additional guidance and resources on Conflict-ofInterest Rules. Two primary laws govern conflicts of interest for public officials in California:
6.1.1 POLITICAL REFORM ACT
Elected and appointed officials are prohibited from participating in governmental decisions where they have a financial interest. In addition, official may not take part in certain proceedings if a party to or participant in the proceeding made a campaign contribution exceeding $500 to the official in the proceeding 12 months. An official is also prohibited from accepting, soliciting, or directing a contribution exceeding $500 from a party or participant in the proceeding for 12 months after a final decision is rendered in such a proceeding.
38 Cloverdale City Council and Planning Commission Governance Manual 16 If a conflict exists, the official must disqualify themselves from any involvement in the decision. Councilmembers, Commissioners, and certain staff are required to file annual Statements of Economic Interests (Form 700) to support compliance. Each official is responsible for filing their required Statements of Economic Interests directly with the Fair Political Practices Commission (FPPC), including assuming and leaving office filings for both the City Council and any regional board or agency to which they have been appointed by Council (Political Reform Act)
6.1.2 CALIFORNIA GOVERNMENT CODE 1090
Elected and appointed officials are prohibited from having a financial interest in contracts involving the City. Unlike the Political Reform Act, a conflict under §1090 may bar the City from entering into the contract entirely. Violations carry severe penalties.
Any Councilmember with a potential financial interest in a contract must seek legal advice immediately. (Government Code §1090)
6.1.3 OTHER
Councilmembers and Commissioners must also comply with broader legal and ethical obligations, including prohibitions on secrecy, discrimination, and misuse of public funds. Violations may result in personal liability. Contact the City Attorney for additional information.
6.2 ETHICS TRAINING (AB1234)
6.2.1 REQUIREMENT
All elected and appointed officials in the City of Cloverdale are required to complete two hours of ethics training every two years. Newly elected or appointed individuals must complete this training within one year of assuming office. The training must address ethics laws and principles and must comply with regulations established by the Fair Political Practices Commission (FPPC) and the California Attorney General. State-level ethics courses do not satisfy this local requirement. (Government Code §532.35)
6.2.2 EXPIRATION
Training certification is valid for two years from the date of completion.
Councilmembers and Commissioners whose required ethics training is more than 60 days overdue shall be ineligible to receive their stipend until proof of compliance is submitted. Stipends will not be backdated or retroactively issued for any period of noncompliance.
6.3 SEXUAL HARASSMENT PREVENTION TRAINING (AB1661)
39 Cloverdale City Council and Planning Commission Governance Manual 17 6.3.1 REQUIREMENT
All elected and appointed officials in the City of Cloverdale are required to complete sexual harassment prevention training in accordance with Assembly Bill 1661. This requirement applies to any local agency that provides compensation, salary, or a stipend to its officials. (Government Code §53237-53237.5)
6.3.2 EXPIRATION
Training certification is valid for two years from the date of completion.
Councilmembers and Commissioners whose required sexual harassment prevention training is more than 60 days overdue shall be ineligible to receive their stipend until proof of compliance is submitted. Stipends will not be backdated or retroactively issued for any period of noncompliance.
6.4 CALIFORNIA PUBLIC RECORDS ACT
The California Public Records Act ensures public access to information concerning the conduct of the people’s business. Councilmembers should understand that most written communications, such as emails, text messages, and handwritten notes, relating to City business may be considered public records and subject to disclosure upon request (even if the correspondence is on private devices or accounts).
Maintaining transparency is essential. However, Councilmembers must also exercise care to protect confidential or exempt information as defined by law. To support compliance, Councilmembers are encouraged to use official City communication channels and consult the City Clerk or City Attorney for guidance on records retention, disclosure obligations, and exemptions. (Government Code §7920.000-7331.000)
6.5 RALPH M. BROWN ACT
The Brown Act is California’s open meetings law that ensures transparency and public participation in local government. It requires that meetings of legislative bodies, such as the City Council and its standing committees, be conducted openly with agendas posted in advance, and that the public be allowed to attend and provide comment.
The Act prohibits a majority of members from discussing City business outside of properly noticed meetings. This includes email exchanges, social media discussions, or serial conversations that result in consensus outside of public view. Limited exceptions allow for closed sessions, such as those involving personnel matters, litigation, or real property negotiations.
Violations of the Brown Act can carry legal consequences and may result in the invalidation of Council actions. Councilmembers should consult the League of California Cities Guide or consult with the City Attorney. (Government Code §54950)
40 Cloverdale City Council and Planning Commission Governance Manual 18 7 ADMINISTRATIVE SUPPORT
7.1 CITY MANAGER’S OFFICE
The City Manager is the Chief Executive Officer of the City of Cloverdale, appointed by and serving at the pleasure of the City Council. As the head of the administrative branch of City government, the City Manager is responsible for overseeing the day-to-day operations of all City departments, implementing the policies and direction established by the City Council, and managing City staff, including hiring, supervision, and discipline (except for the City Attorney).
The City Manager advises the Council, provides policy recommendations, and ensures that municipal services are delivered effectively, efficiently, and in alignment with adopted goals. In addition to these responsibilities, the City Manager also serves as the Executive Director of the Community Development Successor Agency.
7.2 CITY ATTORNEY’S OFFICE
The City Attorney is a contract position that reports directly to the City Council and serves as the legal adviser to the Council, Commission, City Manager, and all City departments. Primary responsibilities include providing legal guidance on City policies and actions, representing the City in legal proceedings, drafting and reviewing ordinances, contracts, and other legal documents, and keeping the City informed of relevant legal developments. The City Attorney represents the Council as a body, not individual members, and acts in the City’s overall legal interest. When needed, the City Attorney may retain outside legal counsel to assist with specialized matters or conflicts.
Because the City Attorney is contracted through an outside firm, it may be prudent to first consult with the City Manager and or City Clerk before initiating a formal legal inquiry, particularly when a question may be addressed through existing policies, procedures, or staff experience. This practice helps manage legal costs while ensuring that appropriate matters are brought forward for legal review.
The attorney-client relationship is between the City Attorney and the City, not individual members. Councilmembers may not disclose any attorney-client privileged information, unless authorized by the City Council. The City Attorney may not represent or advise individual councilmembers in private matters, unrelated to their roles as councilmembers.
7.3 CITY CLERK’S OFFICE
The City Clerk’s Office serves as the official liaison between the public and the City Council and Planning Commission, and provides essential municipal services including acting as the City’s Elections Official, recording all Council / Commission actions, and ensuring compliance with applicable statutory requirements. The City Clerk’s Office facilitates public access to government by maintaining transparent, accurate, and timely legislative processes, safeguarding the City’s legislative history, administering open elections, and delivering reliable information to the public and review authorities.
41 Cloverdale City Council and Planning Commission Governance Manual 19 The City Clerk also serves as the Public Information Officer, who oversees the City’s external communications and serves as the primary point of contact for public inquiries. The PIO develops and distributes accurate, timely information about City programs, services, and emergency situations; manages the City’s communication channels; supports public outreach and community engagement; and ensures that messaging is clear, consistent, and aligned with City policies and Council direction. This is different from the Mayor’s role as “Spokes Officer of the City Council” in that the PIO manages the City’s daily communications and media outreach, while the Mayor speaks specifically on behalf of the City Council’s positions and actions.
Councilmembers and Commissioners may request information, assistance, or research directly from the City Clerk’s Office, provided the request can reasonably be fulfilled in a minimal amount of time and the City Clerk agrees. Requests requiring more extensive time or resources will be directed to the City Manager for review. Any request that would result in a direct expenditure beyond routine maintenance, or that involves new information or policy direction, must be presented to the full Council for consideration at a regular meeting.
7.4 E-MAIL
Councilmembers and Commissioners are provided with a City email and are strongly encouraged to use this account exclusively for all City-related communications. This supports transparency, protects sensitive information, and ensures compliance with public records laws. Most correspondence related to City business, including emails sent or received on personal devices or accounts, may be considered a public record and subject to disclosure. City-related emails will be retained in accordance with the City’s adopted Records Retention Policy. (Government Code §6252)
7.5 ISSUANCES
Councilmembers and Commissioners may be issued City-owned property or equipment for use in performing their official duties. All of which remain the property of the City and must be returned promptly upon request and at the conclusion of an officials term:
7.5.1 ELECTRONIC DEVICES
Councilmembers (and the Planning Commission Chair) are issued a City-owned iPad for conducting official City business. This may include accessories such as keyboards, electronic pens, charging cables, adapters, and protective cases. Upon receipt, each Councilmember must sign the City's Electronic Device User Acknowledgment form, agreeing to comply with all applicable policies related to use, care, security, and return of equipment.
7.5.2 IDENTIFICATION CARDS
Council/Commission issued identification cards may be provided for use during official functions and City business. These cards must be returned at the end of a Councilmember’s term.
42 Cloverdale City Council and Planning Commission Governance Manual 20 7.5.3 OTHER CITY PROPERTY
Officials may also receive other City-owned items such as electronic cases, building keys, official shirts/hats with City logos, business cards, or similar materials. All such items are issued for official use only and must be returned upon leaving office, unless otherwise authorized by the City Manager or City Council. 8 MEETINGS
8.1 PARLIAMENTARY PROCEDURE
The City of Cloverdale has not formally adopted a parliamentary code for City Council or the Planning Commission, but generally follows Robert’s Rules of Order, the national standard for meeting procedure. These rules serve as a flexible guide to promote fairness, clarity, and order during public meetings. The Presiding Officer exercises discretion in applying them, consistent with the Brown Act and local norms. The Council has expressed a preference for minimizing rigid procedures and instead relies on the professionalism of its members to maintain effective meeting flow. Points of order are used sparingly, and formal motions—such as to reconsider, take items out of order, motion process, or suspend rules—are not detailed in this manual to preserve flexibility and efficiency. To support a civil and professional meeting environment, Councilmembers and staff are expected to:
• Maintain appropriate order and decorum.
• Avoid side conversations, disruptions, and unnecessary delays. • Notify the Presiding Officer before leaving a meeting. • Limit disruptive behavior. The Presiding Officer may call a recess, remove disruptive individuals, or take other appropriate action. Applause, booing, or similar audience reactions are discouraged.
• Ensure only Councilmembers, staff, designated presenters, and those authorized by the Presiding Officer are seated at the dais or staff tables. • Limit breaks to 5-10 minutes. If a quorum remains, the Presiding Officer may resume the meeting without waiting for all members to return.
8.2 TYPES AND FREQUENCY
8.2.1 REGULAR MEETINGS
Regular meetings are the primary forum for conducting official City business, including the consideration of ordinances and resolutions, approval of contracts and agreements, issuance of proclamations, and other legislative or administrative actions. These meetings also provide time for Councilmembers and Commissioners to report on their work including but not limited to City subcommittees, regional boards, and community activities.
43 Cloverdale City Council and Planning Commission Governance Manual 21 8.2.1.1 COUNCIL
Regular meetings of the City Council are held on the second and fourth Wednesdays of each month at 6:00 p.m.
8.2.1.2 PLANNING COMMISSION
Regular meetings of the Planning Commission are held on the first Tuesday of each month at 6:00 p.m.
8.2.1.3 LOCATION
Both the City Council and Planning Commission meetings take place at 209 North Cloverdale Boulevard. Dates, times, and or locations may be adjusted as needed and will be noticed in accordance with applicable law. (Government Code §36805 and §54954; Municipal Code Chapter 2.36)
8.2.2 SPECIAL MEETINGS
Special meetings of the City Council or Planning Commission may be called by the Presiding Officer, City Manager, or a majority of the legislative body. These meetings are used to address time-sensitive or specific matters that cannot wait until a regular meeting. Written notice must be provided at least twenty-four (24) hours in advance to all members and the public, identifying the time, place, and purpose of the meeting.
Only the items listed in the notice may be considered or discussed. Public notice must be posted in accordance with the Brown Act. (Government Code §54956)
8.2.3 EMERGENCY MEETINGS
Emergency meetings may only be held under strict legal conditions, such as a crippling disaster, work stoppage, or other situations that severely impair public health or safety.
In such cases, the City will comply with all applicable laws and executive orders issued by the Governor at the time of the declared emergency. (Government Code §54956.5)
8.2.4 WORK SESSIONS
The City Council may convene for work sessions or training meetings to receive in-depth information, review policy topics, or participate in educational discussions. These sessions are typically informational in nature and do not involve formal action.
8.2.5 JOINT MEETINGS
The City Council may hold joint meetings with other public agencies, boards, or commissions—such as the Cloverdale Fire Protection District or the Planning Commission—to discuss topics of mutual interest. These meetings allow for collaborative discussion, coordination of policies, and shared updates on issues that 44 Cloverdale City Council and Planning Commission Governance Manual 22 span multiple jurisdictions. Joint meetings are open to the public and must be noticed in accordance with the Brown Act.
8.2.6 SUBCOMMITTEE MEETINGS
Council Subcommittees consist of two Councilmembers and staff, focusing on specific policy areas. Meetings are open to the public and noticed in advance, and do not require a quorum. Subcommittees do not take formal action but serve as advisory bodies to support detailed discussion and early review of issues before they reach the full Council.
Subcommittee meetings are open to the public and must be noticed in accordance with the Brown Act.
8.2.7 REGIONAL MEETINGS
The City Council participates on a variety of regional and state boards, committees, and commissions to ensure Cloverdale’s needs are represented in broader policy discussions. Some appointments are mandated and filled by Council action. Others, such as League of California Cities committees, may be pursued based on a Councilmember’s interest or expertise, with Council approval required before seeking appointment, if any financial impact to or reimbursement from the City is expected. If selected, the Councilmember must coordinate with the City Manager to confirm budget availability and obtain Council direction before representing the City’s position. If an individual appointed to regional board is unable to attend a meeting, the individual shall notify the alternate as early as possible so that the City will still be represented at the meeting.
Appointments are typically made in December or January for one-year terms or until successors are appointed. Councilmembers are expected to serve on at least one regional body and provide brief updates at Council meetings to keep colleagues and the public informed. These reports may cover subcommittee business, regional board discussions, and relevant trainings or events.
8.2.8 AD HOC MEETINGS
Ad Hoc Committees are temporary advisory bodies created by the City Council to focus on a specific issue or project for a limited duration. Each Ad Hoc Committee consists of two Councilmembers, and dissolves once its assigned task is complete. Ad Hoc Committees are not subject to Brown Act public meeting requirements, provided they meet infrequently and do not have continuing jurisdiction over a subject matter. These committees do not take formal action but may develop recommendations to bring back to the full Council for consideration.
8.2.9 OTHER
The City Council may establish standing City boards or commissions and or advisory committees. Such boards or commissions will typically be established by Resolution defining its purpose, membership, etc.
45 Cloverdale City Council and Planning Commission Governance Manual 23 8.3 QUORUM
The City Council consists of five members. A quorum is established when at least three members are present, which is sufficient to conduct official business. If fewer than three Councilmembers are present at a regular meeting, the attending members may adjourn the meeting. If no Councilmembers are present, the City Manager may adjourn the meeting. (Government Code §36810) The Planning Commission consists of five regular members and two alternates. A quorum is established when at least three members are present, which is sufficient to conduct official business. If fewer than three regular members are present at a regular meeting, the attending members may adjourn the meeting. Alternate members may be seated in place of absent regular members in accordance with the City's Municipal Code and established procedures. (Government Code §54952.2 and Cloverdale Municipal Code Chapter 2.32)
8.4 ATTENDANCE
Elected and appointed officials are expected to take their responsibilities seriously and attend all scheduled meetings.
8.4.1 UNEXCUSED ABSENCES
If a Councilmember or Commissioner is absent without permission from all regular meetings for sixty (60) consecutive days from the last regular meeting they attended, their office becomes vacant and shall be filled in the same manner as any other vacancy.
Councilmembers are also expected to attend all board, commission, or committee meetings to which they have been appointed as City representatives. If a scheduling conflict arises, the Councilmember or Commissioner should notify the City Clerk’s Office as early as possible. City staff will then inform the Presiding Officer of the excused absence. (Government Code §36513(a).)
8.4.2 EXCUSED ABSENCES
Absences from regular meetings may be considered excused if the elected/appointed official notifies the City Clerk in advance of the meeting and provides a reason such as illness, family emergency, unavoidable conflict, or official City business. Timely notification is expected whenever possible.
Staff will document the absence and report it to the applicable Presiding Officer.
Excused absences will be noted in the official meeting minutes. Repeated absences, whether excused or unexcused, may be referred to the City Council for discussion or action if they impact the effectiveness of the body.
8.4.3 REMOTE PARTICIPATION
Participation by teleconference by Council or Commission members is discouraged and 46 Cloverdale City Council and Planning Commission Governance Manual 24 only permitted in extraordinary cases such as emergencies. Any remote participation must comply with the requirements of the Brown Act
8.5 ATTENDANCE BY THE PUBLIC
The Cloverdale City Council and Planning Commission welcomes public interest, attendance, and in-person participation at open session meetings. While meetings are often livestreamed on various platforms to enhance accessibility, public comment is only accepted in person during meetings. Members of the public are encouraged to attend and participate in accordance with the posted agenda and applicable public participation guidelines.
Approved presenters, consultants, and staff may attend and participate remotely.
8.6 SEATING ARRANGEMENTS
The Presiding Officer (Mayor or Chair) sits at the center of the dais. The Vice Mayor or Vice Chair is traditionally seated to their immediate right, and the most recent former Mayor or Chair—when applicable—is seated to their left. The Presiding Officer may adjust seating arrangements for meetings at their discretion.
Alternate (non-voting) Planning Commissioners are seated adjacent to the dais. They may participate in discussions but do not vote on agenda items unless officially seated in place of an absent Commissioner.
At their respective meetings, the City Manager, City Attorney, City Clerk, Community Development Director, and Planning Staff are seated at tables adjacent to the dais. Department Heads and outside presenters typically provide remarks from the podium.
8.7 DRESS CODE
Clothing at meetings should reflect professionalism and respect for the formal setting, avoiding overly casual or distracting items such as shorts, ripped jeans, flip-flops, or graphic t-shirts.
While no formal policy is adopted, the City encourages a consistent, presentable appearance that reinforces public trust and civic credibility. Name badges or other City-issued identifiers should be worn when applicable. Logos or branding other than City-approved identifiers should not be visible during meetings to avoid bias or distraction.
8.8 DUTY TO VOTE
Every member should vote on every item unless prevented from doing so by virtue of an actual or potential conflict of interest under applicable State Law. Any member who believes he or she has a conflict or potential conflict of interest must announce such at the initiation of discussion or when such conflict or potential conflict becomes apparent, and shall refrain from any part in the debate, deliberations, or voting on that issue, except as allowed by State Law. 47 Cloverdale City Council and Planning Commission Governance Manual 25 8.9 STAFF ROLES AT COUNCIL MEETINGS
8.9.1 CITY MANAGER
Supports the Council during meetings by introducing agenda items, calling on presenting staff or consultant representatives, and offering administrative or policy context. They respond to Council questions, clarify staff recommendations, and help facilitate informed decision-making from the dais.
8.9.2 CITY ATTORNEY
Advises the Council on legal matters to ensure compliance with applicable laws during meetings and decision-making. They provide legal context on agenda items, respond to questions, and may serve as lead staff for policy issues with legal implications.
8.9.3 CITY CLERK
The City Clerk supports the legislative process by recording meeting minutes, managing the agenda, and ensuring accurate documentation of Council actions. The Clerk facilitates public participation, assists with presentations, tracks speaker time, and supports compliance with noticing and procedural requirements.
8.9.4 DEPARTMENT HEADS AND STAFF
Department Heads and assigned staff may attend meetings to present agenda items within their areas of responsibility. They respond to Councilmember questions, provide technical expertise, and support informed decision-making during deliberations. Staff may attend remotely.
8.10 STAFF ROLES AT PLANNING COMMISSION MEETINGS
8.10.1 COMMUNITY DEVELOPMENT DIRECTOR
Supports the Council during meetings by introducing agenda items, calling on presenting staff, and offering administrative or policy context. They respond to Commission questions, clarify staff recommendations, and help facilitate informed decision-making from the dais.
8.10.2 CITY PLANNER
They are responsible for presenting agenda items, providing technical planning analysis, and responding to Commissioner questions. The City Planner may also coordinate staff presentations, explain applicable codes or policies, and offer professional recommendations to support the Commission’s deliberations and decision-making.
48 Cloverdale City Council and Planning Commission Governance Manual 26 8.10.3 CITY CLERK
The City Clerk supports the legislative process by recording meeting minutes, managing the agenda, and ensuring accurate documentation of Council actions. The Clerk facilitates public participation, assists with presentations, tracks speaker time, and supports compliance with noticing and procedural requirements.
8.11 AGENDAS
8.11.1 PREPARATION OF AGENDAS:
The City Clerk is responsible for preparing the agenda in coordination with the City Manager and Mayor (City Council Agendas) and the Community Development Director and Chair (Planning Commission). Agendas are typically posted the week before a meeting when possible and must be posted no later than 72 hours before regular meetings, and 24 hours before special meetings, in accordance with the Brown Act.
Agendas are posted at City Hall, the meeting venue, online via the City’s Agenda Center, and delivered electronically to issued devices.
The finalized agenda, also known as an Agenda Packet, include staff reports providing background on each item, and full copies of Resolutions, Ordinances, or other materials scheduled for action. In compliance with AB 343, any writings or documents distributed to a majority of the City Council or Planning Commission regarding an agenda item will be made available for public inspection at City Hall (124 N. Cloverdale Blvd.) during regular business hours and is available online at the Agenda Center.
8.11.2 PLACEMENT OF ITEMS ON AGENDAS:
Agenda items may be placed through several channels:
8.11.2.1 CITY MANAGER
The City Manager places items related to City operations and administration.
8.11.2.2 COUNCIL SUBCOMMITTEES
Subcommittees may recommend items for Council consideration.
Timing is coordinated with the City Manager and Mayor based on meeting availability and staff workload.
8.11.2.3 COUNCILMEMBERS/COMMISSIONERS
A Councilmember or Commissioner may raise a topic under the “Direction on Future Agenda Items” at their respective meetings. With consensus, the item may be referred to a future agenda or to a subcommittee for further consideration. Topics requiring formal action, 49 Cloverdale City Council and Planning Commission Governance Manual 27 such as ballot measures or code amendments, should be raised at a meeting to obtain majority interest before proceeding.
If a Councilmember needs feedback from the full Council related to their service on a regional or state board, they may coordinate with the Mayor and City Manager to agendize the item.
8.12 AGENDA ORDER
The order of agenda items traditionally follows a standard structure to promote consistency and public understanding. However, the City Clerk’s Office, in coordination with the Presiding Officer and City Manager, may adjust the order of items prior to agenda publication based on timing, content, or anticipated public interest. Once the meeting begins, the Presiding Officer retains discretion to reorder items as appropriate during the meeting.
8.13 AGENDA ITEMS
Below are the typical meeting items for the City Council and Planning Commission:
8.13.1 CLOSED SESSION
Closed Session is a portion of the meeting where the City Council may meet in private to discuss limited matters authorized under the Brown Act. Permissible topics include personnel issues, pending or anticipated litigation, labor negotiations, real property negotiations, and threats to public services or facilities. All Closed Session items must be listed on the agenda with sufficient detail to inform the public of the subject matter. Any reportable action taken in Closed Session will be announced by the City Attorney or presiding officer once the Council reconvenes into open session. (Government Code §54954.5 and §54957)
8.13.2 OPEN SESSION
Open Session refers to the publicly accessible portion of a meeting where the City Council or Planning Commission conducts official business in compliance with the Brown Act. Members of the public may attend, observe, and provide comment on agendized and non-agendized matters as permitted. All deliberations and actions on policy, legislative items, and most City business must occur during Open Session, unless a specific Closed Session exception applies. The agenda must clearly list all Open Session items, and any action taken is recorded in the official meeting minutes. (Government Code §54950 et seq.)
8.13.3 OPENING PUBLIC SESSION
Each meeting of the City Council or Planning Commission begins with the Opening Public Session, which includes a series of procedural items to establish the meeting. These typically include the Call to Order, Pledge of Allegiance, Roll Call, Report Out on Closed Session (if applicable), Conflict of Interest Declarations, and Agenda Review for any 50 Cloverdale City Council and Planning Commission Governance Manual 28 changes or deletions. This structure ensures transparency, legal compliance, and a clear starting point for the conduct of public business.
8.13.4 PUBLIC COMMENTS
The City Council and Planning Commission encourage public participation and provide time at each meeting for members of the public to address the body on matters not listed on the agenda, so long as the topic falls within the purview of the body. Verbal public comment is accepted in person and generally limited to three (3) minutes per speaker. The Mayor may adjust the amount of time allowed for public comment based on the number of speakers. In accordance with the Brown Act, the Council and Commission may not take action or engage in substantive discussion on non-agendized items. Written comments submitted in advance on non-agendized topics may also be acknowledged or briefly discussed, if listed on the agenda.
Public comment on agendized items is accepted at the time the item is heard and is subject to the same time limits. Written comments are not read aloud unless requested by the Presiding Officer.
8.13.5 STUDENT LIAISON REPORT
The Student Liaison Report provides an opportunity for the appointed student representative to share updates from the Cloverdale Unified School District with the City Council and community. This report may include information on school events, student activities, achievements, and other matters of interest. While the Student Liaison does not vote or participate in Council deliberations, their report helps strengthen communication and civic engagement between the City and local schools.
8.13.6 PROCLAMATIONS & RECOGNITIONS
Proclamations are ceremonial recognitions issued by the City Council to honor causes of community significance. To ensure meetings remain focused and efficient, no more than two proclamations are typically scheduled per meeting. Each year, the City Council will designate an annual calendar of standard proclamations to be issued throughout the year. The Mayor selects the recipient. Any additional proclamation requests must be submitted using the City’s Proclamation Request Form. Requests will be reviewed by the Mayor and City Manager for consideration and potential placement on a future agenda.
In addition to proclamations, the City Council has established a Community Recognition Program that allows each Councilmember to honor one individual or entity per calendar year in accordance with the adopted policy. Recognitions may highlight outstanding contributions to the community, civic engagement, or notable achievements. Selections must follow the established criteria and process outlined in the Recognition Program guidelines.
51 Cloverdale City Council and Planning Commission Governance Manual 29 Staff also reserves the right to recognize individuals, groups, or achievements at its discretion, including but not limited to New Staff Oath’s of Office, City staff, Councilmembers, Planning Commissioners, Student liaisons, businesses, volunteers, students, community leaders, and local sports teams for notable accomplishments or contributions to the community.
8.13.7 PRESENTATIONS
Presentations provide an opportunity for City staff, partner agencies, community organizations, or subject matter experts to share information with the City Council and public. These items are informational in nature and do not typically require Council action. Presentations may be scheduled at the discretion of the City Manager and City Clerk, in coordination with the Mayor, and are generally limited in length to ensure the efficient conduct of the meeting.
8.13.8 CONSENT CALENDAR
The Consent Calendar (also referred to as the Consent Agenda) includes routine, noncontroversial items that do not require discussion and can be approved in a single motion. These items may include meeting minutes, second readings of ordinances, contract approvals, or administrative actions that have been previously reviewed or are self-explanatory.
Any Councilmember, staff member, or member of the public may request that an item be removed from the Consent Calendar for separate discussion. Items pulled from the Consent Calendar will be heard immediately following its approval unless otherwise directed by the Mayor.
8.13.9 PUBLIC HEARINGS
Public Hearings are formal agenda items that require advance public notice and a structured opportunity for public testimony before the City Council or Planning Commission may take action. These hearings are typically mandated by law for certain decisions, such as land use entitlements, ordinance adoption, assessments, or adjustments to fees. While public comment is permitted on all agenda items, it is legally required during public hearings. Each hearing follows a standard format: the presiding officer opens the hearing, staff and applicant presentations may be made, public comment is received, and the hearing is then closed before the Council deliberates and votes.
8.13.10 NEW BUSINESS
New Business items are typically individual action or discussion items that have not been previously reviewed by the City Council. These items may include new policy proposals, contracts, agreements, project approvals, or direction to staff. Each item includes a staff report and recommended action, and the Council may take action, 52 Cloverdale City Council and Planning Commission Governance Manual 30 provide direction, or request additional information. Public comment is allowed before Council deliberation.
8.13.11 COUNCILMEMBER REPORTS
Councilmembers may provide brief verbal reports regarding their participation in assigned subcommittees, regional boards and commissions, Ad Hoc committees, and other community meetings or civic activities. These reports are intended to keep the full Council and the public informed of relevant discussions, developments, or events occurring within the Councilmember’s assigned roles. Reports should be informational only and should not involve deliberation or action.
8.13.12 LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION This section provides the City Council with an opportunity to receive updates on state or federal legislative matters that may impact the City of Cloverdale. Reports may be presented by staff, legislative advocates, or Councilmembers. When appropriate, the Council may consider taking formal positions of support or opposition on pending legislation or regulatory matters. Letters of support or opposition are listed on the agenda for public transparency
8.13.13 STAFF REPORTS
The City Manager, City Attorney, or Department Head may provide verbal informational updates. These reports may include general updates on City business, legal matters, community activities, upcoming initiatives, or administrative issues not otherwise listed on the agenda. No action is taken under this item, and reports are brief in nature.
8.13.14 DIRECTION ON FUTURE AGENDA ITEMS
Councilmembers and Commissioners may request the placement of items on their respective future agendas. Councilmembers may also request items for Subcommittees when applicable. Formal placement of an item requires consensus of the body. Requests should be made during the designated portion of the meeting and must clearly identify the topic and intended purpose for discussion or action. Members may ask questions or make brief comments about the item, but extended discussion is not permitted. If consensus is reached, staff will coordinate with the Presiding Officer to schedule the item at an appropriate future meeting.
8.13.15 ADJOURNMENT
At the conclusion of all agendized business, the Presiding Officer will formally adjourn the meeting. The adjournment is recorded in the official minutes and marks the end of the meeting for legal and procedural purposes. No additional actions can be made post adjournment. In some cases, meetings may be adjourned to a specified date, time, and location for continuation. If no quorum is present, the City Manager or attending members may adjourn the meeting in accordance with state law. In the event of 53 Cloverdale City Council and Planning Commission Governance Manual 31 emergency, such as a fire, threatened violence, or inability to retain good order, the Presiding Officer shall declare the meeting adjourned or continued and the body shall immediately leave the meeting room. (Government Code §36810 and §54955)
8.14 MEETING MINUTES
The City Clerk’s Office is responsible for preparing and maintaining the official minutes of City Council, Subcommittee, and Commission meetings. Cloverdale exclusively utilizes action minutes, which document motions made, votes cast, and final actions taken, rather than a verbatim or narrative record. This streamlined format provides a legally sufficient and transparent summary of decisions (actions). Meetings are also video recorded and retained in accordance with the City's adopted records retention schedule, serving as a supplementary reference to the written record.
Draft minutes are presented to their body for review once prepared and, once approved as submitted or amended, become the official public record of the meeting and are added to the online agenda center for public transparency and filed appropriately. 9 CODE OF ETHICS
9.1 PREAMBLE
Elected and appointed officials are individuals with a wide variety of backgrounds, personalities, values, opinions, and goals. Despite this diversity, all have chosen to serve in public office in order to preserve and protect the present and the future of the community. In all cases, this common goal should be acknowledged even though individuals may not agree on every issue. Additionally, the citizens, businesses, and Staff of Cloverdale deserve a fair, ethical, and accountable local government—one that earns and maintains the public’s full confidence in its integrity and is in alignment with the City’s mission and values. Such a government depends on elected and appointed public officials who:
• Comply with both the letter and the spirit of laws and policies governing City operations. • Act with independence, impartiality, and fairness in their judgments and decisions. • Use their public office to serve the community, not for personal benefit. • Conduct public deliberations and processes openly—except when confidentiality is legally required—and in a manner that upholds respect and civility. • Shall prepare themselves for public issues, listen courteously and attentively to all public discussions before the body, and focus on the business at hand.
The City Council and Planning Commission Code of Ethics, in alignment with the mandatory ethics training, governs the ethical conduct of elected and appointed officials. A violation of this Code of Ethics shall not be grounds for invalidating any action or decision of the body. 54 Cloverdale City Council and Planning Commission Governance Manual 32 9.2 ACT IN THE PUBLIC INTEREST
Recognizing that stewardship of the public interest is their primary responsibility, Councilmembers and Commissioners shall serve the common good of the people of Cloverdale, rather than any private or personal interests, and shall strive to treat all individuals, claims, and matters with fairness and equity.
9.3 COMPLY WITH THE LAW
Councilmembers and Commissioners shall comply with all applicable laws of the United States, the State of California, and the City of Cloverdale in the performance of their official duties. These include, but are not limited to, the U.S. and California Constitutions; laws governing financial disclosures, employment practices, and open government processes; as well as all City ordinances and adopted policies, including this Governance Manual.
9.4 CONDUCT OF MEMBERS
The professional and personal conduct of Councilmembers and Commissioners must be above reproach and avoid even the appearance of impropriety. Elected and Appointed Officials shall refrain from abusive conduct, personal charges, or verbal / written attacks upon the character or motives of other members of the City Council, Commissions, Committees, Staff, and the public.
Respect for each other, the institution, the staff, and the public, is critical to maintaining an environment where free and open discussion leads to better decision-making for the City. As such, the City Council, Commission, and each of its members will:
• Honor the role of the Presiding Officer in maintaining order. If there is disagreement about the agenda or their actions, those objections should be voiced politely and with reason. • Practice civility and decorum in discussions and debate. Free debate does not require nor justify public officials to make belligerent, personal, impertinent, slanderous, threatening, abusive, or disparaging comments.
• Avoid personal comments that could offend other members. Should a member be personally offended by the remarks of another, the offended member may call for a “point of personal privilege” that challenges the other member to justify or apologize for the language used.
• Demonstrate effective problem-solving approaches. Members have a responsibility to show how individuals with disparate points of view can find common ground and seek compromise that benefits the community as a whole.
• Make effort for the public to feel welcome as part of the democratic process. No signs of partiality, prejudice or disrespect should be evident on the part of individual members towards an individual participating in a public forum.
55 Cloverdale City Council and Planning Commission Governance Manual 33 • Understand that elected and appointed officials are always on display, and their actions, demeanor, fitness, mannerisms, language and timing and form of communications are monitored.
It is acceptable to publicly disagree on an issue, but it is unacceptable to make derogatory remarks about other Councilmembers, Commissioners, Staff, their opinions, and or actions.
9.5 GIFTS AND FAVORS
Councilmembers and Commissioners must comply with the requirements of the Political Reform Act when accepting any gifts or favors to prevent anything that might compromise their independence of judgment or action or give the appearance of being compromised.
9.6 CONFIDENTIAL INFORMATION
Councilmembers and Commissioners must maintain the confidentiality of all written materials and verbal information provided to members which is confidential or privileged, and shall not disclose said information without legal authorization, nor use such information to advance their personal, financial, or other private interests.
9.7 USE OF PUBLIC RESOURCE
Councilmembers and Commissioners must not use public resources unavailable to the public in general, such as City staff time, equipment, supplies, or facilities, for private gain or personal purpose.
9.8 CONFLICT OF INTEREST
To assure their independence and impartiality on behalf of the common good, Councilmembers and Commissioners must not use their official positions to influence government decisions in which they have a material financial interest or where they have an organizational responsibility or personal relationship, which may give the appearance of a conflict of interest.
9.9 POSITIVE WORKPLACE ENVIRONMENT
Councilmembers and Commissioners shall support the maintenance of a positive and constructive workplace environment for City employees and for citizens and businesses dealing with the City. Members shall recognize their special role in dealings with City employees to in no way create the perception of inappropriate direction or interaction with Staff. 56 Cloverdale City Council and Planning Commission Governance Manual 34 9.10 COMPLIANCE, INVESTIGATION, AND ENFORCEMENT
City Council has the primary responsibility to ensure that ethical standards are understood, upheld, and that public confidence in the integrity of City government is maintained. Upon assuming office each Councilmember, and each Board, Committee and Commission Member (“Member”), affirm understanding and adherence to the Governance Manual and Code of Ethics.
9.10.1 COMPLAINTS OF POLICY VIOLATIONS
Where any person has substantial evidence that a Member has materially violated the Code of Ethics, they may file a written statement with the complaint naming a Councilmember or Planning Commissioner for a potential violation of this Governance Manual or other City policies with the City Attorney or the City Clerk’s Office. If not initially submitted to the City Attorney, it will be promptly forwarded to them. The name of the complainant shall initially be redacted and kept confidential and not disclosed until it has been determined there is substantial evidence that the Member has materially violated the Code of Ethics.
“Substantial evidence” means evidence that reasonably supports a conclusion. It does not mean simply any evidence, nor does it include mere opinions. It must be reasonable in nature, credible, and of solid value.
The City Attorney will present the complaint to the appropriate body. When permitted by the Brown Act, the presentation will occur in closed session without the named individual in attendance. The City Council may direct the City Attorney to initiate an independent investigation by a qualified neutral party. Upon completion of any investigation, the City Attorney will present the findings to the full body ( in closed session and excluding the named individual, when legally permissible). When warranted by the specific allegations, the City Attorney may commence an investigation after consultation with the City Manager without prior Council authorization. Unless otherwise permitted under open meeting laws, discussion will generally be limited to the complaint, the investigation, and any determination of policy violation.
9.10.2 POTENTIAL ACTIONS
The City Council, in its sole discretion, shall enforce the Code of Ethics against Members depending upon the extent and severity of the violation. If, after reviewing a complaint or findings of an investigation, the Council determines that a policy violation occurred, it may undertake one or more of the following:
57 Cloverdale City Council and Planning Commission Governance Manual 35 9.10.2.1 DISMISSAL
Where the Council, based on the Report and any statement from the affected Member, determines that it is clear that no violation occurred or that only a trivial or de minimus violation occurred, or that the Complaint was motivated by revenge or other improper motive, the Council may dismiss the Complaint.
9.10.2.2 ADMONISHMENT
This is the least severe form of action. An admonishment is a reminder directed to all Councilmembers and or Commissioners that a particular type of behavior is in violation of City policy and that, if it occurs or is found to have occurred, could make a member subject to a higher level of action. An admonition may be issued by the Council or Commission prior to any investigation into a complaint, and, because it is a warning or reminder, does not require a separate hearing to determine whether the complaint is true.
9.10.2.3 WARNING
This is the next most severe form of action. This warning to a particular Councilmember or Commissioner should be used for cases in which the Council determines, based on review of the findings of an investigation, a policy violation occurred, but the violation is considered not sufficiently serious to warrant censure. The matter will be properly agendized, and the Council will make a motion and vote during a public meeting whether to issue the warning. The named Councilmember(s) will be provided appropriate notice and, prior to the vote on the motion, an opportunity to provide a written or verbal response to the complaint(s). A warning to the named Councilmember or Commissioner is distinguished from censure in that it is not a punishment.
he placement of items on their respective future agendas.
9.10.2.4 CENSURE
Censure is the most severe form of action. Censure is a formal statement of the Council or Commission officially reprimanding one of its members and may be combined with other actions, including but not limited to, loss of committee assignments, suspension of City-sponsored attendance at conferences, meetings, workshops, seminars and similar gatherings, or removal of other privileges deemed appropriate by Council or the Commission. Censure should be used for cases in which the Council determines, based on review of the findings of an investigation, the policy violation is a serious offense.
58 Cloverdale City Council and Planning Commission Governance Manual 36 A decision to censure requires Council to adopt a Resolution and make findings regarding policy violations at a public meeting. Prior to the adoption of the Resolution, the named member will be provided sufficient notice and the opportunity to provide a written or verbal response to the complaint. After the named member provides a written or verbal response to the complaint, if any, the majority of the Council may vote not to adopt the Resolution but may decide to issue a lower action.
To protect the overriding principle of freedom of speech, neither the Council or Commission will impose censure on any of its members for the exercise of their First Amendment rights, no matter how distasteful the expression was to the body and or the City. However, nothing herein may be construed to prohibit the Council from collectively condemning and expressing their strong disapproval.
9.10.2.5 REMOVAL
Under California law, the Council does not have the legal authority to remove Members elected or appointed to the City Council or to otherwise deprive them of their office but may remove the Councilmember from any regional board appointments, subcommittee appointments, or the position of mayor/vice-mayor. The Council may also elect to suspend the individual’s ability to be reimbursed for any training or travel. The City Council may remove any Commissioner, Committee or Board member appointed by the City Council at its pleasure, and nothing in the Code of Ethics or these rules effects or diminishes such power nor vests such Commissioners or Board members with any additional rights.
9.10.3 DUE PROCESS
In all instances, the Council or Commission shall ensure that all due process requirements are met. The individual subject to the complaint shall always be given the opportunity to respond to the complaint (and investigation, if any). Any consideration by the City Council of potential punishment shall occur during open session. The City Attorney may recommend variations to procedures to ensure due process. 59 Cloverdale City Council and Planning Commission Governance Manual 37 9.10.4 DE-ESCALATION/INFORMAL RESOLUTION
In addition to the actions above, the Council is encouraged to take steps to de-escalate the behavior that could lead to a complaint before a complaint is filed and consider addressing the complaint informally, if appropriate, in an effort to bring the named Councilmember or Commissioner into compliance with this Code.
9.10.5 VIOLATIONS OF LAW
Any violations of applicable laws as referred to in these Protocols, which include, but are not limited to, violations of the United States and California Constitutions, United States and California codes, regulations, interpretive administrative findings and relevant case law, may be reported to the appropriate governing agencies. 10 CLERICAL EDITS / CONFORMING UPDATES
The City Clerk and or City Attorney are authorized to make non-substantive administrative corrections to this Governance Manual, such as correcting typographical errors, formatting inconsistencies, and internal cross-references, at their discretion without Council approval. In addition, the City Clerk or City Attorney may update this manual and council approved documentation to reflect minor changes adopted by City Council or required by law, such as updated stipends, official meeting procedures, or reorganized municipal codes, so long as the changes do not alter the substance or intent of the Council’s adopted actions. Substantive policy or procedural changes not yet approved by Council shall not be made without formal Council review and approval. 11 FAILURE TO OBSERVE RULES
These rules are adopted to facilitate the orderly and efficient conduct of City Council and Planning Commission business. They do not limit the inherent authority of the Council, Commission, or their Presiding Officer to manage meetings as circumstances require. Failure to follow these rules strictly does not affect the Council’s jurisdiction or invalidate lawful actions taken. The Council may waive any provision of this manual by majority vote when good cause exists based on the situation at hand. 12 INCONSISTENCIES
If any provision of this manual conflicts with the Brown Act, the Cloverdale Municipal Code, or other controlling state or federal law, the latter shall prevail. 60 Cloverdale City Council and Planning Commission Governance Manual 38 13 SEVERABILITY
If any provision or part of this Governance Manual is held by a court of competent jurisdiction to be illegal, invalid, or unenforceable, the validity, legality and enforceability of the remaining provisions and parts hereof shall not in any way be affected or impaired thereby and shall remain in full force and effect.
61 City Council/Successor Agency
Agenda Item Summary Meeting Date: December 10, 2025
Agenda Section:
Consent
Staff Contact:
Kevin Thompson, City Manager
Alex Mog, City Attorney
Agenda Item Title:
Consider Second reading of an Ordinance approving a Development Agreement with Coppertower Family Medical Center pertaining to the development of the Alexander Valley Healthcare Wellness Center. ______________________________________________________________________________________ Recommended Council Action(s):
Adopt, by Second Reading, an Ordinance Entitled “An Ordinance Approving an Amendment to the Development Agreement with Coppertower Family Medical Center Pertaining to the Development of the Alexander Valley Wellness Center Project Located on the 2.8-Acre Project Site Located at the Corner of S.
Cloverdale Boulevard and Citrus Fair Drive (APN 001-440-049); and Authorizing a Grant of $1,250,000 from the Low-Moderate Income Housing Fund for Specified Infrastructure Improvements” ________________________________________________________________________________________ Background / Summary:
On February 23, 2022, the City Council approved resolutions authorizing construction of a 47,639 square foot, 3-story all-inclusive community wellness center on the 2.8-acre project site. In 2024 and 2025, one year time extensions were approved by the Planning Commission, extending the expiration date for the project through February 23, 2026. Most recently, after a thorough review at their August 5, 2025, meeting, the Planning Commission adopted a resolution recommending approval of the project to the Council.
Project Description- The applicant proposes to modify the approved Design Review and Conditional Use Permit and construct a reduced size wellness center. The Alexander Valley Healthcare Wellness Center being proposed at this time would be 27,031 square feet and 2-stories in height on the 2.8-acre project site. The Alexander Valley Healthcare Wellness Center (wellness center) would function as a primary care clinic, while also providing services such as dental health, behavioral health, urgent care, wellness programming administrative and leasable space. The wellness center would provide outpatient services and would not provide overnight care. Other proposed improvements include landscaping site work, on-site and off-site utility work, a new above grade transformer and back-up generator, trash enclosure, off-street patient drop off area, bicycle parking and solar carports in the off-street parking lot.
Wellness Center
The Alexander Valley Healthcare Wellness Center would serve approximately 200 patients per day and is anticipated to operate between 8:00am and 7:00pm Monday through Friday. The 2-story building would be 40 feet tall and located at the southwest corner of S. Cloverdale Boulevard and Citrus Fair. A related parking lot would be constructed on the western portion of the project site behind the proposed building.
Site Amenities
As shown on the site plan, the project would include two small outdoor open space areas or parklets, one in the northwestern corner of the project site and a linear parklet in the center of the parking lot that would provide seating, shade trees and special paving. The parklets would also contain stormwater landscaping to provide bioretention of stormwater before release to the City stormwater system. 62 City Council/Successor Agency Agenda Item Summary
Meeting Date: December 10, 2025
Circulation
The S. Washington Street extension and S. Cloverdale Boulevard would be connected by the proposed Police Station Drive (an on-site drive aisle). Two driveways to the project site would be provided on Center Drive. In addition, one patient pick-up and drop-off area would be provided on S. Cloverdale Boulevard east of the wellness center building.
The project would provide sidewalk infrastructure along all frontages, connecting to internal walkways and paved areas. An Emergency Vehicle Access (EVA) driveway would be constructed on Citrus Fair Drive, west of the wellness center building, that could also potentially allow for public access.
South Washington Street Extension
As part of the project, S. Washington Street would be extended from Healdsburg Avenue to a point north of Police Station Drive and would include construction of associated curbs, gutters and sidewalks. Phase 2 would include the construction of the remaining portion of S. Washington to Citrus Fair Drive and would include curbs, gutters and sidewalks. Class III bike route signs on Citrus Fair Drive along the project frontage would also be completed in Phase 2.
Development Agreement
The First Amendment to the Development Agreement between the City of Cloverdale and Coppertower Family Medical Center (dba Alexander Valley Healthcare) updates and refines the terms governing the construction of the Alexander Valley Healthcare Wellness Center at 321 S. Cloverdale Boulevard.
The amendment revises the project description from a 47,000 square foot, three-story structure to a 27,031 square foot, two-story community wellness center employing approximately 100 staff and serving 175–225 patient visits per day. It also increases the City’s financial participation in shared infrastructure improvements that benefit both the project site and adjacent City-owned property.
Specifically, the City will reimburse the Developer up to $1,250,000 for infrastructure improvements identified in Exhibit B of the agreement (including Washington Street and drainage improvements) through a forthcoming reimbursement agreement to be executed by the City Manager. The amendment also affirms the City’s original $250,000 storm drain grant obligation.
Additionally, the amendment updates the applicable impact fee schedule to reflect current FY 2025-26 rates and revises the Developer’s mailing address. All other provisions of the original Development Agreement remain in full force and effect.
Alternative Options:
1. Modify the Ordinance; or
2. Reject the Ordinance; or
3. Provide alternative direction to City Staff.
________________________________________________________________________________________ Subcommittee Recommendation: Bring project forward.
________________________________________________________________________________________ Budget/Financial Impact: N/A
________________________________________________________________________________________ Attachments:
1. Ordinance
2. Exhibit A - AVH DA
63 ORDINANCE NO. 2025-XX
AN ORDINANCE APPROVING AN AMENDMENT TO THE DEVELOPMENT AGREEMENT WITH
COPPERTOWER FAMILY MEDICAL CENTER PERTAINING TO THE DEVELOPMENT OF THE ALEXANDER VALLEY WELLNESS CENTER PROJECT LOCATED ON THE 2.8-ACRE PROJECT SITE LOCATED AT THE CORNER OF S. CLOVERDALE BOULEVARD AND CITRUS FAIR DRIVE (APN 001-440-049); AND AUTHORIZING A GRANT OF $1,250,000 FROM THE LOW-MODERATE
INCOME HOUSING FUND FOR SPECIFIED INFRASTRUCTURE IMPROVEMENTS WHEREAS, the City and Coppertower Family Medical Center, a California nonprofit public benefit corporation, doing business as Alexander Valley Healthcare (“Developer”) previously entered into a Development Agreement governing the development of a wellness center on the
2.8 acres of property located at the corner of South Cloverdale Boulevard and Citrus Fair Drive, commonly known as APN 001-440-049 (the “Property”); and WHEREAS, the Development Agreement governed the construction of a 47,000 square foot, three-story community wellness center (the “Project”) by the Developer. As part of the Development Agreement, the City agreed to provide a grant of $250,000 to Developer for the installation of a storm drain in Citrus Fair Drive; and WHEREAS, the City owns property adjacent to the Property as a housing asset (“City Property”); and
WHEREAS, the Developer will be constructing certain infrastructure required for the Project, including roads to provide access to the Property and City Property; and WHEREAS, the identified infrastructure projects will also serve the City Property, and will benefit future affordable housing built on the City Property; and WHEREAS, if the City Property is not used for affordable housing, the infrastructure projects will increase the market value of the Property, which would benefit the Low-Moderate Income Housing Fund; and
WHEREAS, the City Council desires to contribute $1,250,000 from the Low-Moderate Income Housing Fund for the infrastructure improvements identified in the First Amendment to the Development Agreement; and
WHEREAS, the Parties desire to amend the Development Agreement to update the description of the Project, as well as increase the support the City will be providing for infrastructure that will both serve the Project and benefit the City Property; and WHEREAS, the Project will decrease from three stories to two stories, and will decrease in size to 27,031 square feet; and
64 WHEREAS, the City Council previously adopted a Mitigated Negative Declaration and accompanying MMRP for the Project on February 8, 2022, by Resolution; and WHEREAS, the proposed Development Agreement Amendment would authorize a decrease in the size of the Project, and so it can be seen with certainty that the environmental impacts of the Project will be the same as, or less than, those identified by the Mitigated Negative Declaration and accompanying MMRP, which remains in full force and effect; and WHEREAS, on August 5, 2025, the City’s Planning Commission considered and recommended approval of the proposed changes to the Project; and
WHEREAS, on November 12, 2025, the City Council held a public hearing to consider the proposed amendment to the Development Agreement, at which time all interested Parties had an opportunity to be heard.
NOW THEREFORE, the City Council of the City of Cloverdale does ordain as follows:
SECTION 1. Findings.
On the basis of: (a) the foregoing recitals, which are hereby incorporated herein; (b) the staff report dated November 12, 2025, as well as any oral and written testimony at the November 12, 2025 City Council meeting; (c) the City of Cloverdale’s General Plan; and d) the Alexander Valley Wellness Center Project IS/MND, the City Council finds and determines that:
A. Pursuant to Government Code section 65867.5, the Development Agreement Amendment is consistent with the objectives, policies, general land uses, and programs specified and contained in the City’s General Plan in that the property is designated for an employment destination use project that includes state-of the-art medical services and community educational and supportive services uses.
B. The Development Agreement Amendment is compatible with the uses authorized in, and the regulations prescribed for, the land use area in which the real property is located and entitlements associated with such land use area, is consistent with the overall zoning for the site, Station Area/Downtown Plan and General Plan.
C. The Development Agreement Amendment is in conformity with public convenience, general welfare and good land use policies in that the Development Agreement Amendment will continue to implement land use guidelines set forth in the General Plan and help ensure a successful development that meets community and market needs.
The Development Agreement Amendment is consistent with the policies of the Transit Oriented Development land use designation within the applicable General Plan, in that it would establish a state-of-the-art health care facility proximate to the downtown area 65 that would employ over 50 people on-site staff, less than 1/3 mile from the future train station, and less than ¼ mile to downtown Cloverdale.
D. The Development Agreement Amendment will not be detrimental to the health, safety, and general welfare in that the Project will proceed in accordance with the programs and policies of the General Plan and other Project Approvals.
E. The Development Agreement Amendment will not adversely affect the orderly development of the Property, or the preservation of property values, in that the Project is consistent with the applicable General Plan and the Station Area/Downtown Plan, and there is no evidence to suggest that this Project will lower property values.
F. The Development Agreement Amendment is consistent with and includes the substantive elements of 2 Government Code sections 65864 through 65869.5 and has been processed consistent with all the procedural requirements thereof.
SECTION 2. Approval of Development Agreement Amendment.
The City Council hereby approves the First Amendment to the Development Agreement between the City of Cloverdale and Coppertower Family Medical Center attached to this Ordinance as Exhibit 1, and authorizes the City Manager to execute the Development Agreement with such minor non-substantive changes as approved by the City Attorney.
SECTION 3. Funding for Infrastructure.
The City Council hereby authorizes $1,250,000 from the Low-Moderate Income Housing Fund to be provided as a grant to the Developer for the infrastructure project specified in the First Amendment to the Development Agreement. Such infrastructure projects will serve and benefit the City Property.
SECTION 3. CEQA.
The City Council previously adopted a Mitigated Negative Declaration and accompanying MMRP for the Project on February 8, 2022, by Resolution. The Development Agreement Amendment would authorize a decrease in the size of the Project, and so it can be seen with certainty that the environmental impacts of the Project will be the same as, or less than, those identified by the Mitigated Negative Declaration and accompanying MMRP, which remains in full force and effect. Accordingly, no further environmental review is necessary.
SECTION 4. Severability.
66 If any section, subsection, sentence, clause, or phrase of this Ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have passed the Ordinance, and each and every section, subsection, sentence, clause, or phrase not declared invalid or unconstitutional without regard to whether any portion of this Ordinance would be subsequently declared invalid or unconstitutional.
SECTION 5. Publication and Effective Date.
This Ordinance shall become effective thirty (30) days after its adoption. The City Clerk shall have this Ordinance published in a newspaper of general circulation within fifteen (15) days after its adoption or have a summary of the Ordinance published twice in a newspaper of general circulation, once five (5) days before its adoption and again fifteen (15) days after its adoption.
The foregoing Ordinance was PASSED AND ADOPTED by the City Council of the City of Cloverdale, at a regular meeting of said Council on December 10 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
_____________________
Mike Maloney, City Clerk
APPROVED:
_____________________
Todd Lands, Mayor
67 RECORDING REQUESTED BY AND
WHEN RECORDED MAIL TO:
City of Cloverdale
124 N. Cloverdale Blvd.
Cloverdale, CA 95425
Attn: City Manager
Exempt from Recording Fees
Pursuant to Government
Code Sections 6103 and 27383
____________________________________________________________________________ APNs: 001-440-052 (Space Above This Line Reserved for Recorder’s Use Only)
FIRST AMENDMENT TO
DEVELOPMENT AGREEMENT
BY AND BETWEEN THE
THE CITY OF CLOVERDALE,
a California Municipal Corporation
AND
COPPERTOWER FAMILY MEDICAL CENTER,
a California nonprofit public benefit corporation,
doing business as
ALEXANDER VALLEY HEALTHCARE
68 FIRST AMENDMENT TO DEVELOPMENT AGREEMENT
This FIRST AMENDMENT TO DEVELOPMENT AGREEMENT (“First
Amendment”) is entered into as of the __________(the “Effective Date”) by and between the City of Cloverdale, a municipal corporation (“City”), and Coppertower Family Medical Center, a California nonprofit public benefit corporation, doing business as Alexander Valley Healthcare (“Developer”). City and Developer are referred to individually as “Party,” and collectively as the “Parties.
RECITALS
A. Developer is the owner of that certain real property consisting of approximately 2.8 acres (the “Property”), and more particularly described and depicted in Exhibit A, attached hereto and incorporated herein.
B. City and Developer previously entered into that certain Development Agreement dated ________ and recorded in the Official Records of Sonoma County on __________, as Document No. ______________ (the “Development Agreement”). Except as otherwise defined, all capitalized terms used herein shall have the meanings ascribed thereto in the Development Agreement.
C. The Development Agreement governed the construction of a 47,000 square foot, three story community wellness center (the “Project”) by the Developer. As part of the Development Agreement, the City agreed to provide a grant of $250,000 to Developer for the installation of a storm drain in Citrus Fair Drive.
D. The City owns property adjacent to the Property as a housing asset (“City Property”).
Certain infrastructure required for the Project will also benefit the City Property.
E. The Parties desire to amend the Development Agreement to update the description of the Project, as well as increase the support the City will be providing for infrastructure that will both serve the Project and benefit the City Property.
F. On August 5, 2025, the City’s Planning Commission considered and recommended approval of the proposed changes to the Project.
G. On November 12, 2025, the City Council held a public hearing to consider this First Amendment, at which time all interested parties had an opportunity to be heard. At the conclusion of that meeting, the City Council approved modification to the approved Design Review and Conditional Use Permit (DR/CUP 024-2019) for construction of the Alexander Valley Healthcare Wellness Center and related site improvements.
H. On December 10, 2025, the City Council adopted its Ordinance No. ____ approving this First Amendment and authorizing its execution.
69 I. The City Council previously adopted a Mitigated Negative Declaration and accompanying MMRP for the Project on ________________ by Resolution No. _______________. No further environmental review is necessary for this First Amendment.
NOW, THEREFORE, in consideration of the mutual covenants and promises set forth herein and other valuable consideration, City and Developer agree as follows:
1. Recital.
The above recitals are true and correct, and are incorporated into this Agreement by reference.
2. Property.
The Parties agree that the location of the Property is commonly known as 321 S. Cloverdale Blvd., Cloverdale, CA 95425.
3. Project.
A. As used in the Development Agreement, the term “Wellness Center” shall be amended to now refer to a two-story, 27,031 square foot community wellness center with one hundred on-site staff members to serve 175-225 patient visits per day together with other improvements described in Section 1.4 of the Development Agreement.
B. Notwithstanding anything in the Development Agreement to the contrary, the Project Approvals shall include the modification of the Design Review and Conditional Use Permit (DR/CUP 024-2019) for Wellness Center and related site improvements approved by the City Council on November 12, 2025.
4. Infrastructure Improvements.
Section 1.4.2, “Infrastructure Improvements”, of the Development Agreement is hereby amended to read as follows (with additions underlined and deletions in strikethrough). “1.4.2 Infrastructure Improvements (excluding Storm Drain Improvements).
Developer shall construct the infrastructure improvements (“Infrastructure Improvements”)that are set forth in the conditions of approval (“Conditions of Approval”) attached to the conditional use permit (the “Conditional Use Permit”), including, but not limited to sewer improvements, water improvements, street improvements, curb and gutter, sidewalks and improvements necessary for fire protection. All public Infrastructure Improvements must be dedicated to City at no cost to City. Developer must provide payment and performance bonds in the amount of the cost of the construction of the public Infrastructure Improvements.
City shall reimburse the Developer for the costs of the specific Infrastructure Improvements identified in Exhibit B, attached hereto and incorporated herein by 70 reference, up to a maximum amount of One Million Two Hundred Fifty Thousand Dollars ($1,250,000). Such reimbursement may be for actual construction costs, or other reasonably related expenses, including but not limited to engineering and construction management. The Infrastructure Improvements identified in Exhibit B serve the Property and also benefit adjacent City owned property. City and Developer shall enter into a reimbursement agreement (the “Reimbursement Agreement”) prior to the disbursement of any funds by the City to the Developer.
The City Manager is authorized to execute the Reimbursement Agreement, in a form approved by the City Attorney, without further approval from the City Council.”
5. Stormwater Improvements.
The Parties acknowledge that the City’s obligations to provide a Two Hundred Fifty Thousand Dollar ($250,000) grant to the Developer for the Drainage Improvements remain in effect and is in addition the City’s obligations established by Section 4 above.
6. Impact Fees.
A. Subsection (a) of Section 2.6.3, “Impact Fees”, of the Development Agreement is hereby amended to read as follows (with additions underlined and deletions in strikethrough). “a. Only the specific Impact Fees listed in Exhibit E shall apply to the Project.
The amount of any Impact Fees applicable to the Project shall be calculated based on the rate in effect at the time that an application for a building permit is submitted. The Developer shall pay all Impact Fees applicable to the Project no later than the date the first temporary certificate of occupancy is issued for the Project. The Parties expressly acknowledge and agree that the City may withhold the issuance of any temporary certificate of occupancy until such Impact Fees are paid in whole.”
B. Exhibit E of the Development Agreement is hereby replaced in its entirety with the City’s current Impact Fee schedule, attached to this First Amendment as Exhibit C, and incorporated herein by reference.
7. Developer Address.
The address of the Developer as specified in Section 1.1.2 and 9.3 of the Agreement is hereby amended to be 106 E. 1st Street, Cloverdale, CA 95425.
8. Covenants Run with Land.
The Development Agreement, as amended by this First Amendment, remains a covenant upon the entire Property pursuant to the Development Agreement.
9. Counterparts.
71 This First Amendment may be executed by each Party on a separate signature page, and when the executed signature pages are combined, shall constitute one single instrument.
10. Authority.
The persons signing below represent and warrant that they have the authority to bind their respective Party and that all necessary board of directors,’ shareholders,’ partners,’ city councils or other approvals have been obtained.
11. Effect.
Except as expressly provided in this First Amendment, all other terms and conditions of the Development Agreement, as previously amended, shall remain in full force and effect.
SIGNATURES ON FOLLOWING PAGE
72 IN WITNESS WHEREOF, City and Developer have executed this Second Amendment as of the date first set forth above.
DEVELOPER:
COPPERTOWER FAMILY MEDICAL CENTER,
a California nonprofit public benefit corporation,
By: __________________________________
[Name, Title]
CITY:
City of Cloverdale,
a municipal corporation
By: __________________________________
Kevin Thompson, City Manager
ATTESTATION:
By: __________________________________
Michael Maloney, City Clerk
APPROVED AS TO FORM:
By: __________________________________
Alex Mog, City Attorney
SIGNATURES MUST BE NOTARIZED
73 ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
State of California )
County of _____________________ )
On ____________________, before me, ____________________________, a Notary Public, personally appeared _______________________________, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature
74 EXHIBIT A
Property Description & Depiction
75 EXHIBIT B
IMPROVEMENTS
Project Description Estimated Construction Costs
1. North Washington Street Improvements $544,955
2. Access Road (Via South Washington Street) Improvements $243,715
3. South Washington Street Extension $586,129
4. Property Drainage Improvements $43,010
76 EXHIBIT C
IMPACT FEE SCHEDULE
Rates for FY 25-26. Fee rates are adjusted annually on July 1 IMPACT FEE Commercial Rate
Public Facilities Development Impact Fee
Reso. 035-2011
$1,096 per 1,000 square feet
Administration Reso. 038-2011 $131 per 1,000 square feet Water Capacity Reso. 033-2011 $26 per gallon per day
Wastewater Capacity Reso. 034-2011 $80 per gallon per day Street and Thoroughfare Reso. 046-2011 Downtown Commercial - $4,453 per 1,000 sf Service Commercial - $4,749 per 1,000 sf
Destination Commercial - $4,453 per 1,000 sf
Storm Drainage Reso. 045-2011 $1,442 per acre
Fire Facilities $1,295 per 1,000 square feet
Health Care $98 per 1,000 square feet
77 City Council/Successor
Agency
Agenda Item Summary
Meeting Date: December 10, 2025
Agenda Section:
Consent
Staff Contact:
Derrick Montanye, Public Works Director
Agenda Item Title:
Consider Approval of a Professional Services Agreement with West Yost Associates for On-Call City Engineer Services through Fiscal Year 2025/2026
Recommended Council Action(s):
Adopt a Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale Approving a Professional Services Agreement with West Yost Associates for On-Call City Engineer Services through Fiscal Year 2025/2026 in an Amount Not to Exceed $215,000 and Authorizing the City Manager to Execute Said Agreement.”
________________________________________________________________________________________ Background:
The City of Cloverdale has contracted with West Yost Associates for City Engineer services since 2021. These services include development plan review, public works inspections, engineering support to City staff, grant administration, water supply analysis, and assistance with both capital and special projects. West Yost has also contributed significantly to securing approximately $5.75 million in grant funding for City projects across water, transportation, planning, and parks programs.
The City’s current Professional Services Agreement with West Yost is set to expire on December 31, 2025, necessitating approval of a new agreement to maintain continuity of essential engineering services.
During the prior contract period, covering January 1, 2025, through November 7, 2025, West Yost provided $337,400 in engineering support services. These costs were distributed as follows:
• General Engineering Support: $80,100
• Development & Consolidation Project Support: $110,100 • Grant Support: $147,200
• Total: $337,400
Of the total amount, approximately $257,300 (76%) corresponded to reimbursable work. Reimbursable tasks included developer-funded plan checks, public works inspections, grant administration activities, water and sewer system consolidation assignments, and regulatory coordination. These categories are largely passed through to applicants, state grant programs, or special projects, reducing the City’s net cost exposure. ________________________________________________________________________________________ Summary:
For Fiscal Year 2025/2026, West Yost proposes a not-to-exceed contract amount of $215,000. Based on the anticipated distribution of effort and historical billing patterns, approximately 70% (about $150,500) of these costs are expected to be reimbursable through development activities, grant-funded programs, and statedirected consolidation and annexation work. West Yost identifies reimbursable activities in each monthly invoice to ensure timely reimbursement to the City and minimize impacts on the General Fund. 78 City Council/Successor Agency Agenda Item Summary
Under the proposed Professional Services Agreement, Principal Engineer Vanessa Apodaca will continue serving as the City’s on-call City Engineer, supported by the West Yost technical team. Services include:
• Development plan check and public works inspection
• Grant administration and compliance monitoring
• Water and sewer system consolidation support
• Water supply and demand analysis
• Capital Improvement Program support
• Engineering review and recommendations for the City Council and Public Works Department ________________________________________________________________________________________ Options:
1. Approve the Resolution
2. Provide alternat direction
________________________________________________________________________________________ Subcommittee Recommendation:
N/A
________________________________________________________________________________________ Budget/Financial Impact:
Funding is included in the FY 2025/2026 Budget. Approximately 70% of the projected contract cost is expected to be reimbursed.
________________________________________________________________________________________ Attachments:
1. Resolution
79 CITY OF CLOVERDALE
CITY COUNCIL
RESOLUTION NO. ____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE APPROVING A PROFESSIONAL
SERVICES AGREEMENT WITH WEST YOST ASSOCIATES FOR ON-CALL CITY ENGINEER SERVICES THROUGH FISCAL YEAR 2025/2026 IN AN AMOUNT NOT TO EXCEED $215,000 AND AUTHORIZING THE
CITY MANAGER TO EXECUTE SAID AGREEMENT
WHEREAS, since 2021 West Yost Associates has provided on-call City Engineer services to the City of Cloverdale, supporting development review, public works inspections, engineering analysis, capital planning, water supply assessment, and grant administration; and
WHEREAS, West Yost has contributed to securing approximately $5.75 million in grant funding for water, transportation, planning, and parks projects for the City of Cloverdale; and WHEREAS, the City’s current Professional Services Agreement with West Yost Associates is set to expire on December 31, 2025, and the continuation of on-call City Engineer services is necessary to support ongoing development activity, grant-funded projects, state-directed consolidation efforts, and critical public works operations; and
WHEREAS, during the prior contract period, covering January 1, 2025 through November 7, 2025, West Yost provided $337,400 in services, of which approximately $257,300—representing 76%—was reimbursable through development fees, grants, and state-supported annexation and consolidation work; and WHEREAS, West Yost submitted a new proposal dated November 20, 2025 outlining continued on-call City Engineer services through Fiscal Year 2025/2026, with a not-to-exceed cost of $215,000, of which approximately 70% is expected to be reimbursable through development-related fees, grant-funded activities, and water/sewer system consolidation tasks; and WHEREAS, the proposed scope of services includes development review, public works inspections, grant management, water supply and demand analysis, engineering support to City staff, capital planning coordination, and representation at Council and regional meetings; and WHEREAS, funding for the Professional Services Agreement with West Yost Associates is included in the City’s approved Fiscal Year 2025/2026 Budget.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Cloverdale hereby approves the Professional Services Agreement with West Yost Associates for on-call City Engineer services through Fiscal Year 2025/2026 in an amount not to exceed $215,000, and authorizes the City Manager to execute said Agreement.
The foregoing Resolution was duly introduced and adopted by the City Council of the City of Cloverdale at its regular meeting held on the ___ day of _______ 2025 by the following roll call vote:
Ayes: (_) Councilmember Brigham, Councilmember Cruz, Councilmember Turner, Noes: (_) None
Absent: (_)
80 Abstaining: (_) None
APPROVED: ATTEST:
_________________________ __________________________
Todd Lands, Mayor Mike Maloney, City Clerk
Attachments:
Exhibit A - 25_26 City Engineer Services
81 2235 Mercury Way
Suite 105
Santa Rosa CA 95407
707.543.8506 phone
530.756.7991 fax
westyost.com
November 20, 2025 SENT VIA: EMAIL
Kevin Thompson
City of Cloverdale
City Manager
124 North Cloverdale Boulevard
Cloverdale, CA 95425
SUBJECT: Proposal for On-Call City Engineer Services
Dear Kevin:
The purpose of this letter proposal is to amend our current contract and provide the City of Cloverdale (City) with a proposed Scope of Services, Budget, and Schedule for continuing on-call, as-needed support for City Engineer services through the 2025/2026 Fiscal Year. With mindful consideration of City budget constraints, West Yost makes every effort to complete work assignments efficiently and structure our invoicing to facilitate reimbursement to the City. We appreciate the opportunity to be of continued service to the City.
As part of our City Engineering services, every effort is made to recapture reimbursable expenses from development projects, grants, and infrastructure consolidation projects. We also actively look for grant funding opportunities and support City staff with funding applications and grant administration. The following table outlines costs for general support, development support, and grant/funding support between January 1, 2025 and November 7, 2025 for reference.
Table 1. Approximate Costs between January 1, 2025 to November 7, 2025 General engineering support $80,100
Developments and consolidation projects $110,100
Grant support $147,200
Total Invoiced $337,400
We are proud of our successful collaborations with the City since 2021, including obtaining approximately $5.75 million in grant funding for citywide water, transportation, planning, and park facilities. We hope to continue with similar achievements.
We estimate approximately $215,000 will be needed to complete the work associated with this assignment through the duration of the 2025/2026 Fiscal Year. Of the requested budget estimate, approximately 70 percent is anticipated to be reimbursable to the City. Reimbursable tasks include:
82 Kevin Thompson
November 20, 2025
• Application review, document preparation, and Public Works inspections for development projects including coordination with Building Department, applicants, and contractors regarding development plans, as-built conditions, contractor operations, requests for information, development agreements, and bond releases. • Coordination, meeting participation, and review associated with municipal water and sewer system consolidations and annexations to the City of Cloverdale, as requested by the State Water Board, for the areas of Six Acres and South Cloverdale. • Urban and Multi-benefit Drought Relief Grant Program grant administration and project management including grant contract negotiations, meeting participation, public outreach tasks, and quarterly invoicing and reporting.
• Community Development Block Grant (CDBG) grant administration support, including meeting participation and quarterly reporting.
• Water availability approach and analyses, including coordination with Sonoma Water, contract negotiations, meeting participation, and technical demand evaluations.
SCOPE OF SERVICES
It is anticipated that City Engineer services will include planning, organizing, directing, and supporting the activities and operations of the Engineering and Public Works Department, including reporting, design, and inspection in the areas of land development, traffic, utilities, solid waste, parks, water distribution, storm, sewer, and treatment. This position may formulate policy for City approval, develop goals and objectives, advise City staff, and administer the departments’ budgets.
For the purposes of this contract, Vanessa Apodaca, Principal Engineer, will continue to serve as the on-call contract City Engineer and Project Manager, with support provided by assigned West Yost team members, as needed. Key tasks necessary to perform this proposed Scope of Services are described below.
On-Call Support
West Yost will provide professional engineering services on an as-needed basis and as directed by the City Manager and Public Works Director. Vanessa Apodaca will be available remotely on an on-call basis for up to twelve (12) hours per week on average, including up to three (3) in-person visits to City offices or other City facilities per month. Additional hours and/or in-person meetings may be available with advance notice.
In addition to Vanessa’s direct availability, West Yost has additional professional, technical, and office administrative team members supporting the on-call services. Vanessa would supervise and oversee any additional support team members needed to accomplish anticipated duties.
Anticipated duties include but are not limited to:
• Participate in the development and implementation of both short-range and long-range goals, objectives, policies, and procedures relative to public works engineering activities and maintenance operations.
• Funding support, including grant applications and grant administration. • Propose, review, and negotiate development conditions and coordinate with developers, contractors, engineers, and the public.
• Perform public works inspections and construction management for development projects. 83 Kevin Thompson
November 20, 2025
• Administer contracts for engineering consultants and construction of municipal buildings and other public works.
• Interpret and/or establish technical criteria, standards, and administrative policies for subordinates, other departments, and the public.
• Determine scope of engineering projects, review plans of private contractors, and make technical engineering decisions.
• Participate in the preparation and administration of the Capital Improvement Program. • Represent the Engineering Department at City Council, local and regional commission meetings. • Support preparation and administration ofthe Engineering and Public Works Department budget. • Prepare and present engineering recommendations to the City Council after considering alternatives, advisability, and conformance of proposals with applicable codes, rules, regulations, and industry standards.
• Coordinate engineering activities with other City departments and with outside agencies. • Prepare reports, correspondences, special studies, and technical memorandums. • Respond to complex citizen inquiries and complaints.
• Support the Public Works Director and other City staff with professional and technical assistance. • Perform related duties as assigned.
Anticipated duties do not include emergency command or staffing the City’s Emergency Operations Center in the event of an emergency.
Project Management and Quality Assurance/Quality Control Project management related activities include general project coordination and development and review of monthly invoices. As part of project management, every effort is made to identify potentially reimbursable expenses on our invoices to facilitate City staff obtaining reimbursement from development projects, grants, and infrastructure consolidation projects. Detailed descriptions of services performed will be developed and included with monthly invoices.
Before submitting deliverables to the City, they will undergo a quality assurance/quality control (QA/QC) review by a qualified member of the West Yost team.
BUDGET AND SCHEDULE
West Yost will perform the scope of services described above on a time-and-expenses basis, at the billing rates set forth in West Yost’s attached 2026 Billing Rate Schedule. We have assumed a monthly level of effort of approximately 48 hours of Vanessa’s time and 75 hours of additional technical and support teams. Actual level of effort may be less, depending on the City’s needs.
West Yost estimates the on-call support services to cost approximately $215,000 through the 2025/2026 Fiscal Year. Approximately 70 percent of the support services cost is anticipated to be reimbursable by development, annexation, and grant projects. West Yost will not exceed the estimated cost without written authorization. If additional budget is required to complete work associated with this assignment, we will consult with the City to determine an appropriate scope and fee amendment. Contract extensions and budget amendments may be subject to an annual increase in billing rates. 84 Kevin Thompson
November 20, 2025
Thank you for the opportunity to continue to be of service to the City of Cloverdale. Please contact me if you have any questions.
Sincerely,
WEST YOST
Vanessa Apodaca, PE Greg Chung
Principal Engineer I Vice President
RCE #74824
Attachment A: West Yost’s 2026 Billing Rate Schedule
85 West Yost’s 2026 Billing Rate Schedule
Attachment A
86 (Effective January 1, 2026, through December 31, 2026)*
POSITIONS
ENGINEERING
Principal/Vice President $392
Engineer/Scientist/Geologist Manager I / II $370 / $387 Principal Engineer/Scientist/Geologist I / II $333 / $355 Senior Engineer/Scientist/Geologist I / II $297 / $312
Associate Engineer/Scientist/Geologist I / II $246 / $265 Engineer/Scientist/Geologist I / II / III $191 / $221 / $231 Engineering Aide $117
Field Monitoring Services $145
Administrative I / II / III / IV $107 / $133 / $160 / $176
ENGINEERING TECHNOLOGY
Engineering Tech Manager I / II $384 / $387
Principal Tech Specialist I / II $353 / $365
Senior Tech Specialist I / II $320 / $334
Senior GIS Analyst $292
GIS Analyst $277
Technical Specialist I / II / III / IV $206 / $231 / $261 / $291 Technical Analyst I / II $148 / $176
Technical Analyst Intern $119
Cross-Connection Control Specialist I / II / III / IV $154 / $167 / $188 / $208 CAD Manager $233
CAD Designer I / II $181 / $204
CONSTRUCTION MANAGEMENT
Senior Construction Manager $373
Construction Manager I / II / III / IV $222 / $237 / $251 / $318 Resident Inspector (Prevailing Wage Groups 4 / 3 / 2 / 1) $200 / $222 / $247 / $256 Apprentice Inspector $181
CM Administrative I / II $96 / $130
Field Services $256
2026 Billing Rate Schedule
LABOR CHARGES (DOLLARS PER HOUR)
■ Hourly rates include charges for technology and communication, such as general and CAD computer software, telephone calls, routine in-house copies/prints, postage, miscellaneous supplies, and other incidental project expenses. ■ Outside services, such as vendor reproductions, prints, and shipping; major West Yost reproduction efforts; as well as engineering supplies, etc., will be billed at the actual cost plus 15%. ■ The Federal Mileage Rate will be used for mileage charges and will be based on the Federal Mileage Rate applicable to when the mileage costs were incurred. Travel other than mileage will be billed at cost. ■ Subconsultants will be billed at actual cost plus 10%. ■ Expert witness services, research, technical review, analysis, preparation, and meetings will be billed at 150% of standard hourly rates. Expert witness testimony and depositions will be billed at 200% of standard hourly rates. ■ A finance charge of 1.5% per month (an annual rate of 18%) on the unpaid balance will be added to invoice amounts if not paid within 45 days from the date of the invoice. * This schedule is updated annually Page 1 of 2 87
(Effective January 1, 2026, through December 31, 2026)* Equipment Charges
EQUIPMENT
2" Purge Pump & Control Box $300 / day
Aquacalc / Pygmy or AA Flow Meter $28 / day
Emergency SCADA System $35 / day
Field Vehicles (Groundwater) $200 / day
Gas Detector $80 / day
Generator $60 / day
Hydrant Pressure Gauge $10 / day
Hydrant Pressure Recorder, Impulse (Transient) $55 / day Hydrant Pressure Recorder, Standard $40 / day
Low Flow Pump Back Pack $135 / day
Low Flow Pump Controller $200 / day
Powers Water Level Meter $32 / day
Precision Water Level Meter 300ft $30 / day
Precision Water Level Meter 500ft $40 / day
Precision Water Level Meter 700ft $45 / day
QED Sample Pro Bladder Pump $65 / day
Skydio 2+ Drone (2 hour minimum) $100 / hour
Storage Tank $20 / day
Sump Pump $24 / day
Transducer Communications Cable $10 / day
Transducer Components (per installation) $23 / day
Trimble GPS – Geo 7x $220 / day
Tube Length Counter $22 / day
Turbidity Meter $30 / day
Turbidity Meter (2100Q Portable) $35 / day
Vehicle (Construction Management) $18.75 / hour
Water Flow Probe Meter $20 / day
Water Quality Meter $50 / day
Water Quality Multimeter $185 / day
Well Sounder $30 / day
BILLING RATES
2026 Billing Rate Schedule
* This schedule is updated annually Page 2 of 2 88
City Council/Successor
Agency
Agenda Item Summary
Meeting Date: December 10, 2025
Agenda Section:
Consent
Staff Contact:
Susie Holmes, Finance Director
Agenda Item Title:
Recognized Obligation Payment Schedule July 1, 2026-June 30, 2027 and Administrative Budget for Fiscal Year 2026-27
Recommended Council Action(s):
Adopt a Resolution Entitled, “A Resolution of the Cloverdale Community Development Successor Agency, Adopting the Recognized Obligation Payment Schedule 26-27 for the Period July 1, 2026, to June 30, 2027, and Administrative Budget for Fiscal Year 2026-27.”
________________________________________________________________________________________ Background:
All California redevelopment agencies were dissolved effective February 1, 2012, pursuant to Assembly Bill x1 26 and subsequent legislation referred to as the “Dissolution Act”. The Cloverdale Community Development Successor Agency was established via Resolution No. SA 001-2012 on July 11, 2012, to wind down the affairs of the former Cloverdale Community Development Agency (“CCDA”) pursuant to the Dissolution Act.
Health and Safety Code § 34177(o) requires the Successor Agency to prepare a Recognized Obligation Payment Schedule (“ROPS”) that requests funding for former CCDA obligations on an annual basis. Successor Agency staff and consultants have prepared a ROPS 26-27 that requests funding for obligations due between July 1, 2026 and June 30, 2027.
The ROPS Detail Form lists the current outstanding obligations, debts, and payments due for the ROPS A (July to December) and B (January to June) periods. If necessary, the agency may submit an amendment to the ROPS no later than October 1, 2026, if necessary, to increase payments owed on approved enforceable obligations during the ROPS B period (January to June).
Health and Safety Code Section 34177(j) also requires the Successor Agency to prepare an annual administrative budget that covers the fiscal year. The Cloverdale Successor Agency has prepared a detailed Administrative Budget for Fiscal Year 2026-27, attached to the accompanying resolution.
If the ROPS and Administrative Budget are approved by the Successor Agency, they will be forwarded to the Sonoma County Consolidated Oversight Board (“Oversight Board”) for their consideration in January 2026.
The Oversight Board-approved ROPS must be posted on the Successor Agency’s website and submitted to the California Department of Finance (“DOF”), the State Controller, and the County Auditor-Controller by February 1, 2026. If the ROPS is not submitted on time, the Successor Agency is subject to a penalty fee of up to $10,000 per day.
________________________________________________________________________________________ Summary:
ROPS 26-27 OBLIGATIONS
89 City Council/Successor Agency Agenda Item Summary
The following describes the $4.72 million requested from Redevelopment Property Tax Trust Funds (“RPTTF”) for enforceable obligations on the ROPS 26-27.
• Item 8 – Administrative Budget – The Successor Agency is requesting $229,000 for its FY 2026-27 administrative expenses, which is less than the maximum permitted by law of $250,000. The administrative budget is needed to fund staff time to prepare the ROPS, prepare for and attend Successor Agency and Oversight Board meetings, administer payments, and maintain financial records including the annual audited financial statements. • Item 17 – Contract for Bond Administration – $3,000 is requested to pay an administrative fee charged by the fiscal agent on the 2020 Bonds pursuant to an enforceable contract. • Item 18 – Continuing Disclosure Reports – $1,650 is requested to pay a consultant to prepare and submit legally mandated reports on the 2020 Bonds pursuant to an enforceable contract. • Item 26 – 2020 Tax Allocation Refunding Bonds (“2020 Bonds”) - $1,573,750 is requested to make debt service payments on the 2020 Bonds by August 1, 2026, and February 1, 2027, as required pursuant to the Indenture of Trust for the 2020 Bonds. The debt service payments will be funded by a Reserve Balance held from the ROPS 25-26.
• Item 27 – Reserves for 2020 Bonds - $2,906,500 is requested to be held as a reserve for the next three debt service payments (August 1, 2027, February 1, 2028, and August 1, 2028). Of this amount, $1,593,600 will be funded by a Reserve Balance held from the ROPS 25-26, and $1,593,600 is requested from RPTTF. The reserve is required by Section 5.08(c)(iii) of the Indenture of Trust for the 2020 Bonds.
Cash Balances
The Report of Cash Balances in the current ROPS represents the Successor Agency’s estimate of the cash balance as of June 30, 2022. It shows the inflow and outflow of funds held by the Successor Agency. Funds are being spent in a timely manner and consistent with the approvals of the Oversight Board and DOF. The Cash Balances page helps the Successor Agency to identify other funds available to spend on enforceable obligations, detailed as follows:
• Reserve Balance: The Successor Agency had $2,882,689 in reserve balances from prior ROPS periods that were spent on ROPS 23-24 obligations as approved by DOF or is reserved for subsequent ROPS. • Other Funds: The Successor Agency had an Other Funds Balance of $66,526 remaining as of June 30, 2024. This amount has been applied to the ROPS 26-27 administrative allowance. • Redevelopment Property Tax Trust Funds (“RPTTF”): The Successor Agency spent all RPTTF received for the ROPS 23-24, with the exception of $1,592,900 that was held as a reserve for future debt service payments and a $4,860 Prior Period Adjustment for the ROPS 23-24.
ROPS 23-24 Prior Period Adjustment
As required by HSC section 34186 (c), the Successor Agency prepared a reconciliation between approved and actual payments on enforceable obligations from the ROPS covering Fiscal Year 2023-24 and submitted this reconciliation to the County Auditor-Controller (“CAC”) by October 1, 2025. The CAC reviewed the Prior 90 City Council/Successor Agency Agenda Item Summary
Period Adjustment and submitted its determination to DOF. The CAC and Successor Agency agree on a $4,860 difference between approved and actual expenses. DOF will reduce the ROPS 26-27 RPTTF allocation by $4,860.
OVERSIGHT BOARD
The Oversight Board reviews actions taken by all successor agencies within Sonoma County, including the ROPS. The Oversight Board will consider ROPS 26-27 at its January 2026 meeting. The ROPS 26-27 will be submitted to DOF after the Oversight Board meeting to meet the February 1, 2026, deadline. ________________________________________________________________________________________ Options:
None recommended
________________________________________________________________________________________ Subcommittee Recommendation:
N/A
________________________________________________________________________________________ Budget/Financial Impact:
The ROPS establishes the enforceable obligations that the Successor Agency will be authorized to pay during the period from July 1, 2026, to June 30, 2027, and establishes the Successor Agency’s Administrative Budget for Fiscal Year 2026-27.
________________________________________________________________________________________ Attachments:
1. Resolution
2. ROPS 26-27
3. Successor Agency Administrative Budget for FY 2026-27 91 RESOLUTION NO. XXX-2025
A RESOLUTION OF THE CLOVERDALE COMMUNITY DEVELOPMENT SUCCESSOR AGENCY APPROVING THE RECOGNIZED OBLIGATION PAYMENT SCHEDULE 26- 27 AND THE SUCCESSOR AGENCY’S ADMINISTRATIVE BUDGET FOR FISCAL YEAR 2026-27
WHEREAS, Assembly Bill 26 (“ABx1 26”) was enacted by the State Legislature and signed by the Governor as of June 29, 2011; and
WHEREAS, on December 29, 2011, the California Supreme Court delivered its decision in California Redevelopment Association v. Matasantos, finding ABx1 26 largely constitutional and resulting in the dissolution of all California redevelopment agencies, including the Cloverdale Community Development Agency (“CCDA”); and
WHEREAS, on January 11, 2012, pursuant to Resolution No. 003-2012, the City Council of the City of Cloverdale (“City Council”) elected to serve as the Successor Agency to the CCDA (“Successor Agency”) pursuant to Health and Safety Code Section 34177 and other applicable laws; and WHEREAS, the dissolution of the CCDA and all other California redevelopment agencies became effective on February 1, 2012; and
WHEREAS, on June 27, 2012, AB 1484, a budget trailer bill that made substantial amendments and additions to ABx1 26, was signed into law; and
WHEREAS, on July 11, 2012, pursuant to AB 1484 and Resolution No. SA 001-2012, the Successor Agency was established as a separate public entity; and WHEREAS, on September 22, 2015, Senate Bill 107 was signed into law making substantial amendments and additions to ABx1 26 and AB 1484 (collectively referred to as the “Dissolution Act”); and
WHEREAS, among the duties of successor agencies is the preparation of a recognized obligation payment schedule (“ROPS”) for the ensuing twelve-month period for consideration by a countywide oversight board and California Department of Finance (“DOF”) for administering the wind-down of financial obligations of its former redevelopment agency; and WHEREAS, the Dissolution Act requires that the proposed ROPS be transmitted to the countywide oversight board, county auditor-controller, county executive officer, and DOF, after which time the oversight board may approve and order transmittal of the adopted ROPS to DOF, the State Controller, and the county auditor-controller for their consideration; and WHEREAS, the proposed ROPS 26-27 for the twelve-month period from July 1, 2026, through June 30, 2027, attached hereto as Exhibit “A” has been prepared by staff and consultants consistent with the provisions of the Dissolution Act and in the format made available by DOF; and
92 WHEREAS, the Dissolution Act requires the Successor Agency to prepare a proposed administrative budget and submit it to the Oversight Board for approval; and WHEREAS, the proposed ROPS 26-27 includes an administrative budget of $229,000 for Fiscal Year 2026-27, or $114,500 between each ROPS period within the fiscal year, to pay for staffing, operating costs, and professional administrative services related to the wind-down of the former redevelopment agency out of the administrative cost allowance permitted by the Dissolution Act, as detailed in the Administrative Budget attached as Exhibit “B”; and WHEREAS, the Successor Agency desires to approve the ROPS 26-27 and Administrative Budget for Fiscal Year 2026-27 and transmit them to various parties as required by the Dissolution Act.
NOW, THEREFORE BE IT RESOLVED by the Cloverdale Community Development Successor Agency that is does hereby:
1. Finds and determines that the above recitals are true and correct.
2. Approves the ROPS 26-27 for the twelve-month period from July 1, 2026, through June 30, 2027, attached hereto as Exhibit “A”.
3. Approves a Fiscal Year 2026-27 administrative budget in the amount of $229,000, which is incorporated in the ROPS 26-27 and attached hereto as Exhibit “B”.
4. Authorizes the City Manager to transmit and post a copy of the ROPS 26-27 as required by the Dissolution Act and to take such further actions as may be necessary or appropriate to carry out the Successor Agency’s obligations pursuant to this Resolution.
It is hereby certified that the foregoing Resolution No. SA ____ was duly introduced and legally adopted by the Cloverdale Community Development Successor Agency at its regular meeting held on this __ day of ____, 20__ by the following roll call vote:
Ayes:
Noes:
Absent:
Recuse:
Approved Attested
_________________________________ _________________________________ Todd Land, Mayor Mike Maloney, City Clerk
93 EXHIBIT A
RECOGNIZED OBLIGATION PAYMENT SCHEDULE 26-27
JULY 2026 THROUGH JUNE 2027
94 EXHIBIT B
ADMINISTRATIVE BUDGET 2026-27
JULY 2026 THROUGH JUNE 2027
95 Recognized Obligation Payment Schedule (ROPS 26-27) - Summary Filed for the July 1, 2026 through June 30, 2027 Period Successor Agency: Cloverdale
County: Sonoma
Current Period Requested Funding for Enforceable
Obligations (ROPS Detail)
26-27A Total
(July -
December)
26-27B Total
(January -
June)
ROPS 26-27
Total
A Enforceable Obligations Funded as Follows (B+C+D) $ 1,370,976 $ 1,593,600 $ 2,964,576 B Bond Proceeds - - -
C Reserve Balance 1,304,450 1,593,600 2,898,050
D Other Funds 66,526 - 66,526
E Redevelopment Property Tax Trust Fund (RPTTF) (F+G) $ 50,974 $ 1,708,350 $ 1,759,324 F RPTTF 3,000 1,593,850 1,596,850
G Administrative RPTTF 47,974 114,500 162,474
H Current Period Enforceable Obligations (A+E) $ 1,421,950 $ 3,301,950 $ 4,723,900 Certification of Oversight Board Chairman:
Name Title
Pursuant to Section 34177 (o) of the Health and Safety
code, I hereby certify that the above is a true and
accurate Recognized Obligation Payment Schedule for
the above named successor agency. /s/
Signature Date
96 Cloverdale
Recognized Obligation Payment Schedule (ROPS 26-27) - ROPS Detail July 1, 2026 through June 30, 2027
A B C D E F G H I J K M N O P Q S U V W
Item
# Project Name Obligation Type
Agreement
Execution
Date
Agreement
Termination
Date
Payee Description Project Area
Total
Outstanding
Obligation
Retired
ROPS
26-27
Total
ROPS 26-27A (Jul - Dec)
26-27A
Total
ROPS 26-27B (Jan - Jun)
26-27B
Total
Fund Sources Fund Sources
Reserve
Balance
Other
Funds RPTTF Admin RPTTF
Reserve
Balance
RPTTF
Admin
RPTTF
$44,103,000 $4,723,900 $1,304,450 $66,526 $3,000 $47,974 $1,421,950 $1,593,600 $1,593,850 $114,500 $3,301,950 8 Administration
Budget
Admin
Costs
07/01/
2026
06/30/2027 Various Administration Budget Cloverdale
Redevelopment
Project
3,206,000 N $229,000 - 66,526 - 47,974 $114,500 - - 114,500 $114,500 17 Contract for
Bond
Administration
Fees 12/23/
2015
06/30/2039 Union
Bank
Contract for bond
administration
Cloverdale
Redevelopment
Project
39,000 N $3,000 - - 3,000 - $3,000 - - - $-
18 Continuing
Disclosure
Reports
Fees 12/23/
2015
06/30/2040 HdL
Coren
&
Cone
Contract for
continuing disclosure
reports
Cloverdale
Redevelopment
Project
23,100 N $1,650 - - - - $- - 1,650 - $1,650
26 2020 Tax
Allocation
Refunding
Bonds
Refunding
Bonds
Issued
After 6/
27/12
09/01/
2020
08/01/2038 Union
Bank
Refunded Tax
Allocation Bonds,
Series 2020
Cloverdale
Redevelopment
Project
20,417,450 N $1,583,750 1,304,450 - - - $1,304,450 279,300 - - $279,300 27 Reserves for
2020 Tax
Allocation
Refunding
Bonds
Reserves 09/01/
2020
08/01/2038 Union
Bank
Reserve required by
Section 5.08 of the
Indenture for the 2020
Tax Allocation
Refunding Bonds
Cloverdale
Redevelopment
Project
20,417,450 N $2,906,500 - - - - $- 1,314,300 1,592,200 - $2,906,500 97 Cloverdale
Recognized Obligation Payment Schedule (ROPS 26-27) - Report of Cash Balances July 1, 2023 through June 30, 2024
(Report Amounts in Whole Dollars)
Pursuant to Health and Safety Code section 34177 (l), Redevelopment Property Tax Trust Fund (RPTTF) may be listed as a source of payment on the ROPS, but only to the extent no other funding source is available or when payment from property tax revenues is required by an enforceable obligation.
A B C D E F G H
ROPS 23-24 Cash Balances
(07/01/23 - 06/30/24)
Fund Sources
Comments
Bond Proceeds Reserve Balance Other Funds RPTTF
Bonds issued
on or before
12/31/10
Bonds issued
on or after
01/01/11
Prior ROPS
RPTTF and
Reserve
Balances retained
for future
period(s)
Rent, grants,
interest, etc.
Non-Admin
and Admin
1 Beginning Available Cash Balance (Actual 07/01/23)
RPTTF amount should exclude "A" period distribution
amount.
2,882,689 193,183 206,131 E: Reserve Balance approved on ROPS 23-24, Items 26 and 27 ($2,849,291) + PPA
21-22 held for ROPS 24-25 ($10,196) + PPA
22-23 held for ROPS 25-26 ($23,202). F:
Other Funds held for ROPS 24-25 ($126,657)
and ROPS 25-26 ($66,526) G: PPA 20-21
held for ROPS 23-24 ($206,131)
2 Revenue/Income (Actual 06/30/24)
RPTTF amount should tie to the ROPS 23-24 total
distribution from the County Auditor-Controller
66,526 1,620,419 E: Other funds revenue from Sandholm
payment ($4,825) + City reimbursement
agreement ($61,701)
3 Expenditures for ROPS 23-24 Enforceable Obligations
(Actual 06/30/24)
1,586,641 228,790 Matches amounts reported on PPA 23-24.
RPTTF expenditures exclude the Reserve
Balance held for ROPS 24-25 debt service
4 Retention of Available Cash Balance (Actual 06/30/24) RPTTF amount retained should only include the amounts
distributed as reserve for future period(s)
1,296,048 193,183 1,592,900 E: PPA 21-22 held for ROPS 24-25 ($10,196) + PPA 22-23 held for ROPS 25-26 ($23,202)
+ Reserve Balance held for ROPS 24-25A
debt service ($1,262,650). F: Other Funds
held for ROPS 24-25 ($126,657) + ROPS
25-26 ($66,526) G: Reserve held for ROPS
98 Pursuant to Health and Safety Code section 34177 (l), Redevelopment Property Tax Trust Fund (RPTTF) may be listed as a source of payment on the ROPS, but only to the extent no other funding source is available or when payment from property tax revenues is required by an enforceable obligation.
A B C D E F G H
ROPS 23-24 Cash Balances
(07/01/23 - 06/30/24)
Fund Sources
Comments
Bond Proceeds Reserve Balance Other Funds RPTTF
Bonds issued
on or before
12/31/10
Bonds issued
on or after
01/01/11
Prior ROPS
RPTTF and
Reserve
Balances retained
for future
period(s)
Rent, grants,
interest, etc.
Non-Admin
and Admin
24-25 debt service ($1,592,900)
5 ROPS 23-24 RPTTF Prior Period Adjustment
RPTTF amount should tie to the Agency's ROPS 23-24 PPA
form submitted to the CAC
No entry required 4,860 G: PPA 23-24
6 Ending Actual Available Cash Balance (06/30/24)
C to F = (1 + 2 - 3 - 4), G = (1 + 2 - 3 - 4 - 5)
$- $- $- $66,526 $- F: Other Funds Revenue 23-24 ($66,526) applied to ROPS 26-27
99 Cloverdale
Recognized Obligation Payment Schedule (ROPS 26-27) - Notes July 1, 2026 through June 30, 2027
Item # Notes/Comments
8 17
18 26
27 100
Exhibit B
Cloverdale Successor Agency
Administrative Budget FY 2026-27 For July 1, 2026 to June 30, 2027 Expense Category Responsibilities
FY 2026-27
Proposed
Budget
Salaries and Wages
Staff salaries, benefits, and
payroll taxes
• Process payment of enforceable obligations
• Maintain documentation of Agency financial and other records • Coordinate with consultant to answer questions and provide documentation as requested by Oversight Board, County Auditor-Controller, and Department of Finance
• Coordinate with auditors to audit Successor Agency fund • Coordinate and hold Successor Agency meetings
• Includes time for Finance, Assistant City Manager, City Manager, City Attorney, and City Clerk departments
$181,220
Total $181,220
Maintenance and Operations
Contract services (RSG, Inc.)
• Prepare ROPS, PPA, staff reports, and resolutions
• Coordinate with and answer questions for Oversight Board, County AuditorController, and Department of Finance • Monitor and project cash flow to ensure sufficient revenues for obligations and to inform Agency staff of expected revenues
$20,000
Auditor • Audit Successor Agency funds and prepare annual audit • Provide legal services as needed $5,400
Operating and overhead costs
• Successor Agency share of City Hall overhead and operating costs for Administrative budgets (supplies, utilities, website updates and IT, meeting mileage, etc.)
$23,276
Total $48,676
Rounding Factor • Round down to nearest thousand ($896) Total Budget $229,000
101
City Council/Successor
Agency
Agenda Item Summary
Meeting Date: December 10, 2025
Agenda Section:
Consent
Staff Contact:
Susie Holmes, Finance Director
Agenda Item Title:
Consider Accepting the Annual AB 1600 Report of Development Impact Fee Activity for Fiscal Year 2024-25 Recommended Council Action(s):
Adopt a Resolution Entitled “A Resolution of the City Council of the City Of Cloverdale Accepting the Annual AB 1600 Report of Development Impact Fee Activity for Fiscal Year 2024-2025.” ________________________________________________________________________________________ Background:
In accordance with the Mitigation Fee Act, Government Code 66000 et seq., the City of Cloverdale levies development impact fees to finance the planning, design, construction, and acquisition of public improvements, including facilities and equipment necessary to accommodate future growth and development within the City. The imposition of development impact fees is intended to address the impacts of new residential, commercial, and industrial development and enable the City to fund infrastructure improvements necessary to serve the increase in population associated with growth. The nexus studies that provided the basis for the establishment and original amount of the City of Cloverdale’s Development Impact Fees are attached (Attachment 2). The City of Cloverdale’s Development Impact Fees were updated from time to time by Resolution of the City Council and adjusted annually as provided for in the resolutions.
One of the mandated accounting guidelines, as stated in Government Code 66006(a), provides that the City shall establish separate capital accounts for each type of public improvement funded by development impact fees. When collected, the development impact fees are deposited into their respective special capital facility accounts. The City maintains separate capital accounts for Public Facilities including public safety (Police), Civic Center and the Corporation Yard, parks and recreation facilities, Quimby Act parkland acquisition, Non-Quimby Act parkland acquisition, administration, water capacity, wastewater capacity, street and thoroughfares, storm drainage, fire facilities, and health care facilities. The latter two development impact fees for fire and health care facilities are levied by the City on behalf of other special districts (e.g. Cloverdale Fire Protection District and the Alexander Valley Health Care District ) that require facilities (e.g. Fire Station and Health care/medical facilities/offices) necessary to continue to meet service requirements.
Annual Reporting Requirements
For each account or fund established under the Mitigation Fee Act, the City of Cloverdale is required within 180 days after the last day of the fiscal year to make available to the public the following information:
1. A brief description of the type of fee in the account or fund.
2. The amount of the fee.
102
City Council/Successor Agency Agenda Item Summary
3. The beginning and ending balance of the account or fund.
4. The amount of the fees collected and the interest earned.
5. An identification of each public improvement on which fees were expended and the amount of the expenditures on each improvement, including the total percentage of the cost of the public improvement that was funded with fees.
6. An identification of an approximate date by which the construction of the public improvement will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement.
7. A description of each interfund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended and, in the case of an interfund loan, the date on which the loan will be repaid and the rate of interest that the account or fund will receive on the loan.
8. Any required refunds made.
Five-Year Reporting Requirements
In addition to the above reporting requirements, the year following the first deposit into the account or fund and every five years thereafter, Section 66001(d)(1) of the Government Code requires that for each separate account or fund established pursuant to AB 1600, the local agency shall make the following additional findings:
1. Identify the purpose for which the development impact fees are to be put.
2. Demonstrate a reasonable relationship between the fee and the purpose for which it is charged.
3. Identify all sources and amounts of funding anticipated to complete financing incomplete improvements.
4. Designate the approximate dates on which the funding in “3” is expected to be deposited into the appropriate account or fund.
________________________________________________________________________________________ Summary:
Attached to this agenda report is a resolution (Attachment 1) that describes the purpose to which the City of Cloverdale’s adopted development impact fees are to be put and demonstrates the reasonable relationship between the fees and the purpose for which they is charged. Finance Director Susie Holmes prepared a one-year accounting of the City of Cloverdale’s special capital facility accounts for each of the development impact fees for the one-year period, including fiscal years 2023-2024. The one-year accounting record is identified as Exhibit “A” to the attached resolution accepting the One Year and Annual AB 1600 Report of development impact fee activity.
Government Code Section 66000 et seq. mandates that any fees imposed by a local agency as a condition of approving a development project must be reviewed annually and every one year by the local agency at a noticed public meeting.
103
City Council/Successor Agency Agenda Item Summary
________________________________________________________________________________________ Options:
1. Reject the proposed resolution; or
2. Direct staff to revise the AB 1600 report and bring back to City Council for further review and consideration; or
3. Provide Staff with other direction as determined appropriate by the Cloverdale City Council in order to comply with Government Code Section 66000 et seq.
________________________________________________________________________________________ Subcommittee Recommendation:
N/A
________________________________________________________________________________________ Budget/Financial Impact:
There is no budget/fiscal impact related to the proposed action. ________________________________________________________________________________________ Attachments:
1. Resolution
2. Exhibit A - Fee Report
104
CITY OF CLOVERDALE
CITY COUNCIL
RESOLUTION NO. XXX-2025
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE ACCEPTING THE ANNUAL AB 1600 REPORT OF DEVELOPMENT IMPACT FEE ACTIVITY FOR FISCAL YEAR 2024-2025
WHEREAS, the City of Cloverdale levies development impact fees to finance the design, construction and acquisition of public infrastructure improvements including facilities and equipment necessary to accommodate future growth and development within the City pursuant to Government Code section 66000 et seq.; and
WHEREAS, said fees collected are deposited into a special and separate capital account for each type of improvement funded by development fees; and
WHEREAS, the City maintains separate funds for public facilities including public safety, Civic Center and Corporation Yard, parks and recreation facilities, Quimby Act parkland acquisition, Non-Quimby Act parkland acquisition, administration, water capacity, wastewater capacity, street and thoroughfares, storm drainage, fire facilities, and health care facilities; and
WHEREAS, the City is required within 180 days after the last day of each fiscal year to make available to the public information for the fiscal year regarding these fees under Government Code section 66006; and WHEREAS, in addition to the above annual reporting requirements, every fifth year following the first deposit into the account or fund Government Code Section 66001(d)(1) requires that for each separate account or fund established pursuant to AB 1600, the local agency shall make additional findings; and WHEREAS, City staff has prepared this resolution and a report ("AB 1600 Report") that contains the information including findings required by Government Code Section 66001(d)(1) and Government Code Section 66006; and
WHEREAS, no loans were made from any of the accounts identified in the AB 1600 Report; and WHEREAS, interfund transfers were made from the accounts identified in the AB 1600 Report as follows:
Fund 500 – Administration for the planning/project for the Inclusionary Housing Update Fund 506 – Quimby Act for the planning/project for the Scout Hut Fund 508 – Parks for Furber Park Playground and Basketball Court lighting Fund 512 & 515 – Civic Center and Public Facilities for the purchase of two PD vehicles Fund 514 – Corp Yard for an alarm system
Fund 620 – Water for the purchase of a Skid Steer and a Well Improvement Program Fund 650 – Sewer for the purchase of a Skid Steer; and
WHEREAS, there were no refunds of development impact fees collected pursuant to Government Code §66001(e), nor were there any allocations of unexpended revenues collected pursuant to Government Code §66001(f); and
WHEREAS, the AB 1600 Report was made available for review on November 20, 2025 - 20 days prior to the 105
date that the Council considered the AB 1600 Report; and WHEREAS, no interested persons have requested notice of the time and place of the meeting for review of the AB 1600 Report pursuant to Government Code Section 66006 (b)(2); consequently, no notices of the availability of the AB 1600 Report were mailed.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Cloverdale hereby resolves as follows:
Section 1.
A. In accordance with Government Code section 66006, the City has conducted an annual review of its development impact fees and capital infrastructure programs and the City Council has reviewed the AB 1600 Report attached hereto as Exhibit A and incorporated herein by this reference.
B. The City Council hereby approves, accepts, and adopts the AB 1600 Report.
Section 2. The following findings are made as required under the Government Code Section 66001(d)(1) and 66006:
A. The development impact fees identified in Exhibit “A” have been accumulated beyond five years for the construction of public infrastructure and public facilities such as a new Police Station, additional parkland including new park and recreation improvements, new water and wastewater plant and system improvements including new water wells, new traffic and street improvements including traffic signals, new storm drain improvements, new fire facilities including a new fire station and new health care facilities.
B. As described in the City of Cloverdale Mitigation Fee Act and Quimby Act In-Lieu Fee Report, January 14, 2011, and City of Cloverdale Interim Development Impact Fee for Public Facilities, October 28, 1992, and any subsequent updates to those reports and Development Impact Fee schedules, a reasonable relationship exists between future commercial and residential development and the need for additional public infrastructure improvements and facilities including public facilities and equipment such as a new Police Station, additional parkland including park and recreation equipment and facilities including a new skate park and dog park, water and wastewater system improvements including new water wells, street and thoroughfare (traffic) improvements including traffic signals, roadway and intersection improvement and drainage improvements due to the following:
1) increased risk of loss of life and property damage that can occur without sufficient public infrastructure and facilities such as a new Police Station, City Hall and Corporation yard; 2) Increased demand for Parks and Recreation facilities to service the recreation and health needs of a growing population, which can impact existing parks without additional parkland and recreation facilities;
3) Increased demand for water and wastewater capacity in accordance with adopted Water and Wastewater Master Plans to serve the needs of new residential, commercial, and industrial development necessary for the economic health of the City of Cloverdale and the quality of life of its residents;
4) Increased traffic from new residential and commercial development, resulting in a reduction in the Level of Service below service levels required in the City of Cloverdale General Plan; 5) Increased runoff and potential flooding resulting from the increases in impervious surfaces from new residential, commercial, and industrial development; 6) Increased the need for administrative services from new development with the City of Cloverdale;
7) Increased demand for fire and life safety facilities necessary to house firefighters and 106
equipment needed to adequately serve population growth in accordance with adopted standards; and
8) Increase demand for healthcare facilities to respond to the health and wellness needs of a growing population resulting from new residential, commercial and industrial development in the City of Cloverdale.
C. New public infrastructure and public facilities such as a Police Station, Fire Station, City Hall, Corporation yard, parkland including park and recreation equipment and facilities, water and wastewater system improvements, traffic (street and thoroughfare) improvements, and drainage improvements will enable the City to meets the needs of a growing community in accordance with the standards of the General Plan and adopted Master Plans necessary to serve future residential and commercial development within the City of Cloverdale.
D. New developments in the City will continue to pay impact fees, generating additional revenue to pay for identified projects that have not yet been completed. The City may be able to obtain other sources of funding, such as grants, to pay for those projects. Because it is uncertain whether and when future development will occur, or whether the City will be able to obtain grants, it is uncertain when there will be sufficient revenue to complete the identified projects.
Section 3. Effective Date. The resolution shall take effect immediately upon adoption.
Section 4. Severability. If any section, subsection, sentence, clause, phase or portion of this Resolution is for any reason held invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this Resolution.
The City Council of the City of Cloverdale hereby declares that it would have passed this Resolution and each section, subsection, sentence, clause or phase thereof irrespective of the fact that any one or more sections, subsections, clauses or phases be declared unconstitutional on their face or as applied.
The foregoing Resolution was duly introduced and adopted by the City Council of the City of Cloverdale at its regular meeting held on the 10th day of December, 2025 by the following roll call vote:
Yes: (X)
No: (X) None
Abstain: (X) None
Absent: (X) None
APPROVED: ATTEST:
_________________________ __________________________
Todd Lands, Mayor Mike Maloney, City Clerk
Attachments:
Exhibit A – Fee Report
107
CITY OF CLOVERDALE 500 502 504 506 508 508 510 512 514 515 620 650 100 100
REPORT OF IMPACT FEES STORM PARKS PARKS PUBLIC CIVIC CORP PUBLIC FIRE HEALTH CARE JULY 1, 2024 TO JUNE 30, 2025 ADMIN THOROUGHFARE DRAIN QUIMBY ACT NON-QUIMBY LAND ACQSTN SAFETY CENTER YARD FACILITIES WATER SEWER DISTRICT DISTRICT Beginning Balance 07/01/2024 $ 121,992 $ 715,305 $ 89,568 $ 961,492 $ (0) $ 576,482 $ 11,782 $ 87,590 $ 437,040 $ 1,273,550 $ 1,730,697 $ 2,974,548 $ 102,171 $ 132 Revenues
Fees 19,356 72,120 6,959 201,474 125,342 161,275 203,567 329,478 39,770 2,842 Interest 4,546 34,546 3,223 36,931 22,085 18,873 2,853 39,383 47,138 86,967 126,850 Other
Total Revenues 23,902 106,666 10,182 238,405 - 147,427 18,873 2,853 39,383 208,413 290,534 456,328 39,770 2,842 .
Expenditures
Project Planning, Design, Engineering, Support 14,365 3,975 4,998 6,957 364,199 78,055 Capital Projects -including vehicles 134,440 89,119
Debt Service
Other 1,171 1,562 1,562 1,171
Total Expenditures 14,365 - - 3,975 - 134,440 1,171 89,119 6,560 6,957 365,761 79,227 - - Net Revenue (Expenditures) $ 9,537 $ 106,666 $ 10,182 $ 234,430 $ - $ 12,987 $ 17,701 $ (86,266) $ 32,823 $ 201,456 $ (75,227) $ 377,102 $ 39,770 $ 2,842 Ending Balance 06/30/2025 $ 131,529 $ 821,971 $ 99,749 $ 1,195,922 $ (0) $ 589,468 $ 29,483 $ 1,324 $ 469,863 $ 1,475,006 $ 1,655,470 $ 3,351,650 $ 141,941 $ 2,974 Inclusionary Housing Scout Hut Furber Park Playground PD Vehicles Alarm System PD Vehicles Skid Steer Skid Steer Update Basketball Lighting Well Improvement
Project
108
City Council/Successor Agency
Agenda Item Summary Meeting Date: December 10, 2025
Agenda Section:
Consent
Staff Contact:
Kevin Thompson, City Manager
Susie Holmes, Finance Director
Agenda Item Title:
Consider approval of a budget amendment to the FY 2025/26 City of Cloverdale budget and authorization of up to $100,000 to initiate the process of converting 113 Broad Street to a City facility Recommended Council Action(s):
Adopt a Resolution Entitled, "A Resolution of the City Council of the City of Cloverdale authorizing the City Manager to seek bids for the remodel of 113 Broad Street for City use in the amount not to exceed $100,000, approving a budget Amendment to the FY 2025/26 budget, and authorizing the City Manager to execute the agreement and related documents."
________________________________________________________________________________________ Background/Summary: On November 1, 2025, the City closed escrow on 113 Broad St, which also includes 106 – 108 N. Cloverdale Blvd. The building at 113 Broad St. is currently vacant and may be suitable for future City office use.
The building is generally in serviceable condition (good bones), but will require interior and building systems improvements to meet City operational needs. Preliminary anticipated work elements may include, but are not limited to: HVAC improvements, interior configuration (walls/office spaces), restroom improvements, and door and window improvements.
This item authorizes a budget amendment and authorizes the City Manager to solicit bids for the remodeling work, not to exceed $100,000 for this initial phase. Any bids received will be returned to the City Council for review and approval prior to award of any construction contract. ________________________________________________________________________________________ Options:
1. Adopt the resolution and authorize the City Manager to seek remodel bids (not to exceed $100,000) and approve the budget amendment.
2. Provide alternative direction to staff.
________________________________________________________________________________________ Subcommittee Recommendation:
The Infrastructure Subcommittee recommends moving the project forward to the City Council. ________________________________________________________________________________________ Budget/Financial Impact:
The contract is funded by Facility Impact Fees. The total authorization requested is not to exceed $100,000.
There is no impact to the General Fund.
______________________________________________________________________________________ Attachments:
1. Resolution
2. Exhibit A - Budget Amendment
109
CITYOF CLOVERDALE
CITY COUNCIL
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE AUTHORIZING THE CITY MANAGER TO SEEK BIDS FOR THE REMODEL OF 113 BROAD STREET FOR CITY USE IN THE AMOUNT NOT TO EXCEED $100,000, APPROVING A BUDGET AMENDMENT TO THE FY 2025/26 BUDGET, AND AUTHORIZING THE CITY
MANAGER TO EXECUTE THE AGREEMENT AND RELATED DOCUMENTS
WHEREAS, on November 1, 2025 the City of Cloverdale closed escrow on property located at 113 Broad Street, which is part of a larger acquisition that also includes 106-108 N. Cloverdale Boulevard, to support expansion of the City Plaza; and
WHEREAS, the building located at 113 Broad Street is currently vacant and has the potential, with renovation, to be converted for City facility/office use; and
WHEREAS, on November 12, 2025, the City Council provided direction to staff to prepare a budget amendment and initiate a solicitation of bids for renovation of 113 Broad Street; and WHEREAS, the City desires to authorize funding in an amount not to exceed $100,000 to initiate this phase of the project and to solicit bids for the remodel; and
WHEREAS, the requested authorization is funded by Facility Impact Fees and will have no impact on the City’s General Fund.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Cloverdale that:
1. The City Council hereby approves a budget amendment to the FY 2025/26 budget in an amount not to exceed $100,000 for the purpose of initiating the process of converting 113 Broad Street for City use.
2. The City Council hereby authorizes the City Manager (or designee) to solicit and obtain bids for the remodel of 113 Broad Street, consistent with the project scope and budget authorization.
3. Bid results and any recommended award of a construction contract shall be returned to the City Council for consideration and approval.
4. The City Council hereby authorizes the City Manager (or designee) to execute related non-construction documents necessary to carry out the bid solicitation and project initiation consistent with this Resolution and the approved budget amendment.
The foregoing Resolution was duly introduced and adopted by the City Council of the City of Cloverdale at its regular meeting held on the day of 2025 by the following roll call vote:
Ayes: (_)
Noes: (_)
Absent: (_)
Abstaining: (_)
APPROVED: ATTEST:
Todd Lands, Mayor Mike Maloney, City Clerk
Attachment(s): Exhibit A - Budget Amendment Form 110
Budget Amendment Form
REVENUES AND OTHER FINANCING SOURCES
Fund Dept Amendment
Amount
REVENUE TOTAL -
EXPENDITURES AND OTHER FINANCING USES
Fund Dept Amendment
Amount
515 00.000 100,000
EXPENDITURE TOTAL 100,000
PURPOSE
Date Date
Date Entered by Date
Prepared By
Susie Holmes
Department Head Finance Director
Date Prepared
December 3, 2025
Account Description Account No.
City Manager
Account No.
Construction
Requesting Department
Account Description
City Manager
49130.000
Construction for 113 Broad St. for City Use
X:\Agenda Development\COUNCIL\2025 Reports\12-10-2025\Consent\Budget Amendment City Building Remodel\Budget Amendment Form 111
City Council/Successor Agency
Agenda Item Summary Meeting Date: December 10, 2025
Agenda Section:
Public Hearing
Staff Contact:
Kevin Thompson, City Manager
Alex Mog, City Attorney
Agenda Item Title:
Consider Adoption of the 2025 California Building Standards Codes and the 2025 Fire Code by Reference and amending Title 15, “Buildings and Construction” of the Cloverdale Municipal Code Recommended Council Action(s):
1) Introduce, by title only and waiving reading of the text, of an Ordinance Entitled:
An Ordinance of the City of Cloverdale Repealing and Replacing Cloverdale Municipal Code Chapters
15.00 through 15.18 and Adopting By Reference the 2025 California Building Standards Code, Title 24; the 2025 California Administrative Code (Part 1) including Tables; the 2025 California Building Code (Part 2) including Tables and Appendices C, I, J, N, O and Q; the 2025 California Residential Building Code (Part 2.5) including Tables and Appendices BF, CI, and CJ; the 2025 California Electrical Code (Part 3) including Tables and Informative Annexes; the 2025 California Mechanical Code (Part 4) including Tables; the 2025 California Plumbing Code (Part 5) including Tables; the 2025 California Energy Code (Part 6) including Tables and Appendices; the 2025 California Wildland-Urban Interface Code (Part 7); the 2025 California Historical Building Code (Part 8) including Tables; the 2025 California Fire Code (Part 9) with Appendices Chapter 4, B, C, D, E, F, G, H, I, J, K, L, N, O, and P, Standards and NFPA Standards by Reference; the 2025 California Existing Building Code (Part 10) including Tables and Appendix A, Chapters A1 through A5 ; the 2025 California Green Building Standards Code (Part 11) including Tables and Appendices A4 and A5; the 2025 California Referenced Standards Code (Part 12) including Tables; and the 2024 International Property Maintenance Code, with local amendments. ________________________________________________________________________________________ Background:
The California Building Standards Commission (CBSC) is the state body responsible for the administration of the processes for development, adoption, approval, publication, and implementation of California's building codes. Every three (3) years the CBSC conducts code development hearings to gain input from developers, building officials, local and state government leaders and other interested parties to review the Building Code Standards for the State of California. These standards contain the minimum building requirements for the State of California and are automatically adopted for local jurisdictions. Although each new edition contains minor technical changes, these changes can be incorporated in the design of the projects and generally do not have a significant impact on constructability. _______________________________________________________________________________________ Summary:
It is mandatory that each jurisdiction within the State of California, including the City of Cloverdale implement the 2025 Building codes. In order to effectively accomplish this, each jurisdiction must adopt rules and requirements for administering these codes. Title 15 of the Cloverdale Municipal Code contains the administrative requirements for implementation of the California Building and Fire Codes. However, 112
City Council/Successor Agency Agenda Item Summary
Meeting Date: December 10, 2025
these requirements need to be modified to accommodate the new editions of the California Building, Residential, Electrical, Plumbing, and Mechanical codes every three years. Any amendments by the City must be as stringent as the CBSC, however, local jurisdictions can adopt more restrictive amendments, if necessary, to account for local climatic, geographical, topographical conditions or sustainable goals. The 2025 Building Code does not include any significant changes, with the exception of the addition of the California Wildland-Urban Interface Code (CWUIC). This Code, though a new part of the Title 24, consists of previous requirements found in Chapter 7A of the Building Code, Section R337 of the Residential Code, Chapter 49 of the Fire Code, Title 14, Title 19, Public Resource Code, Health and Safety Code, and Government Codes. (CWUIC) was meant to bring all these codes together to create a single point of reference for protecting the wildland-urban interface areas. ________________________________________________________________________________________ Options:
1. Introduce for first reading and waive reading of the text of an Ordinance adopting the 2025 California Building Standards Codes and the 2025 Fire Code by Reference and amending Title 15, “Buildings and Construction” of the Cloverdale Municipal Code and set public hearing for the second reading; or
2. Provide alternative direction to City Staff regarding the proposed Municipal Code Update. ________________________________________________________________________________________ Subcommittee Recommendation:
None
________________________________________________________________________________________ Budget/Financial Impact:
No impact
________________________________________________________________________________________ Attachments:
1. Redline version of ordinance
2. Clean version of ordinance
113
CITY OF CLOVERDALE
CITY COUNCIL
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF CLOVERDALE REPEALING AND REPLACING CLOVERDALE MUNICIPAL CODE CHAPTERS 15.00 THROUGH 15.18 AND ADOPTING BY REFERENCE THE 2025 CALIFORNIA BUILDING STANDARDS CODE, TITLE 24; THE 2025 CALIFORNIA ADMINISTRATIVE CODE (PART 1) INCLUDING TABLES; THE 2025 CALIFORNIA BUILDING CODE (PART 2) INCLUDING TABLES AND APPENDICES C, I, J, N, O , AND Q; THE 2025 CALIFORNIA RESIDENTIAL BUILDING CODE (PART 2.5) INCLUDING TABLES AND APPENDICES BF, , , CI, AND CJ; THE 2025 CALIFORNIA ELECTRICAL CODE (PART 3) INCLUDING TABLES AND INFORMATIVE ANNEXES; THE 2025 CALIFORNIA MECHANICAL CODE (PART 4) INCLUDING TABLES; THE 2025 CALIFORNIA PLUMBING CODE (PART 5) INCLUDING TABLES THE 2025 CALIFORNIA ENERGY CODE (PART 6) INCLUDING TABLES AND APPENDICES; THE 2025 CALIFORNIA WILDLANDURBAN INTERFACE CODE (PART 7); THE 2025 CALIFORNIA HISTORICAL BUILDING CODE (PART 8) INCLUDING TABLES; THE 2025 CALIFORNIA FIRE CODE (PART 9) WITH APPENDICES CHAPTER 4, B, C, D, E, F, G, H, I, J, K, L, N, O AND P, STANDARDS AND NFPA STANDARDS BY REFERENCE; THE 2025 CALIFORNIA EXISTING BUILDING CODE (PART 10) INCLUDING TABLES AND APPENDIX A, CHAPTERS A1 THROUGH A5 ; THE 2025 CALIFORNIA GREEN BUILDING STANDARDS CODE (PART 11) INCLUDING TABLES AND APPENDICES A4 AND A5; THE 2025 CALIFORNIA REFERENCED STANDARDS CODE (PART 12) INCLUDING TABLES; AND THE 2024
INTERNATIONAL PROPERTY MAINTENANCE CODE, WITH LOCAL AMENDMENTS WHEREAS, the California Building Standards Commission has adopted a new Title 24 of the California Code of Regulations, also referred to as the 2025 California Building Standards Code, that will become effective statewide on January 1, 2026; and
WHEREAS, California Health and Safety Code Sections 17958, 17958.5, 17958.7 and 18941.5 establish the authority for a city to adopt and make local amendments and modifications to the building standards in the California Building Standards Code to establish more restrictive building standards than those contained in the California Building Standards Code; and WHEREAS, California Health and Safety Code Sections 17958, 17958.5, 17958.7 and 18941.5 permit a city to make such local amendments and modifications as the city determines are reasonably necessary because of local climatic, geological or topographical conditions; and WHEREAS, California Health and Safety Code Sections 17958, 17958.5, 17958.7 and 18941.5 require a city, before making any amendments and modifications to the California Building Standards Code, make an express finding that such amendments and modifications are reasonably necessary because of local climatic, geological or topographical conditions; and
WHEREAS, Government Code Section 50022.2 permits enactment of city ordinances that adopt codes or statutes, including codes of the State of California, by reference; and WHEREAS, notice of the Ordinance was published in accordance with Government Code Sections 50022.3 and 6066; and that such notice was sufficient to give notice to interested persons of the purpose of the ordinance and the subject matter thereof.
114
Ordinance No.
NOW THEREFORE, the City Council of the City of Cloverdale does ordain as follows:
Section 1. Old Codes Repealed: Chapters 15.00 up to and including 15.18 of Title 15, "Buildings and Construction," of the Cloverdale Municipal Code are hereby repealed in their entirety.
Section 2. Findings: The City Council of the City of Cloverdale finds that, in order to best protect the health, safety and welfare of the citizens of the City of Cloverdale, the building standards within the community must comply with State law, except where local climatic, geological and topographical conditions warrant more restrictive regulations.
Pursuant to Section 17958 of the California Health and Safety Code, the governing body of the City of Cloverdale, in its ordinance adopting the California Building Standards Code and uniform industry codes, may establish amendments which are more restrictive than those adopted by the State of California commonly referred to as Title 24 of the California Code of Regulations, based on local climatic, geological and topographical conditions.
Based on the materials presented by, and the recommendations of the Cloverdale Building Official and the Fire Code Official of the Cloverdale Fire Protection District, the City Council makes the factual finding set forth below and finds that the amendments the California Building Standards Code adopted in this Ordinance are reasonably necessary because of the local climatic, geological or topographical conditions set forth below.
The local conditions that mandate amendments to the California Building Standards Code are based on the following local climatic, geological and topographical conditions which shall apply to all amendments:
A. CLIMATE: The City, on average, experiences an approximate annual rainfall of 40 inches. This rainfall can normally be expected between October and April. During the winter months, the City may experience periods of heavy rain, which causes local flooding. Winter storms are often accompanied by high winds, which have uprooted trees and damaged power lines. During the dry period, temperatures range from 70 degrees to over 105 degrees. These temperatures are often accompanied by light to moderate gusty winds, which coupled with highly flammable vegetation and neighborhoods located in wildland-urban interface areas create hazardous fire conditions. With increased development spreading into the brush covered foothill area, wind driven fires could have severe consequences, as has been demonstrated on several occasions throughout the state.
B. GEOLOGY: The City is susceptible to seismic hazards resulting from movement along any one of several known faults in the area. The most serious direct earthquake hazard threat is from the damage or collapse of buildings and other structures due to ground movement. In addition to damage caused by earthquakes, there is the possibility of earthquake-induced fires starting because of damage to gas lines, power lines or heat producing appliances and the unavailability of water for fire control due to broken water mains. In addition, unstable slopes have been identified in the City, which present a significant potential for landslides. In the event of a major earthquake or landslide, many areas of the City may not be accessible to emergency equipment and, if bridges or roads are damaged, the City may be isolated from outside assistance. The City is located at the northern end of Sonoma County at the Mendocino County border, which further reduces the City’s ability to receive outside assistance because the communities north of Cloverdale are rural.
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C. TOPOGRAPHY: The City borders include hilly terrain on the north, east and west portions of the City. The roadway systems in these hills are designed around the lay of the land with respect to narrow, winding and steep access ways. The grades of these roadways sometimes exceed 25% and road widths of less than 12 feet are not uncommon. The City is also bordered by Highway 101 and the Russian River to the east; there is a railroad right-of-way just east of Highway 101 on the east edge of the City. The railroad, river and freeway all create barriers, which may obstruct traffic patterns and delay response time for fire equipment. The water supply within the City is directly affected by the topographical layout. The water distribution system consists of two pressure zones, which carry water by gravity from various reservoirs. Water flow within the City can vary from less than 1,000 gallons per minute to flows in excess of 4,000 gallons per minute.
This wide variation causes major problems to development and fire suppression efforts.
D. SUMMARY: The above local climatic, geologic and topographical conditions increase the magnitude, exposure, accessibility problems and fire hazards presented to the Cloverdale Fire Protection District. Fires in areas determined to be moderate, high or very high fire severity zones, as outlined by the State of California (CalFire) fire severity zone map, place additional fire suppression demands on the responding fire agency. A fire following an earthquake has the potential of causing greater loss of life and property damage than the earthquake itself. The majority of the City’s industrial areas are located in the highest seismic risk zones, which also contain the largest concentration of hazardous materials. Hazardous materials, particularly toxic gases, could pose the greatest threat to the largest number of persons should a significant seismic event occur. The City’s and Fire District’s resources would have to be prioritized to mitigate the greatest threat and may be unavailable for vegetation or structure fires.
Other variables that may tend to intensify the situation include:
1. The extent of damage to the water system;
2. The extent of isolation due to bridge and/or freeway overpass collapse;
3. The extent of roadway damage and/or amount of debris blocking roadways;
4. Climatic conditions (hot, dry weather with high winds);
5. The amount of traffic on roadways, which could intensify the risk to life during normal business hours; and
6. The availability of timely mutual aid or military assistance.
E. CONCLUSION: Local climatic, geologic and topographical conditions impact fire prevention efforts and the frequency, spread, intensity, and size of fire involving buildings in Cloverdale. Further, these conditions increase the potential for significant damage to all structures from earthquake and subsequent fire. Therefore, it is found to be reasonably necessary to amend the California Building Standards Code to mitigate the effects of these conditions. As a result of the findings, as set forth in this section, which identify various climatic, geographical and topographical elements, those additional requirements as specified in the amendments to the adopting ordinance supplementing and amending the Code herein, are considered necessary and reasonable modifications and do not lessen, diminish or change the standards set forth within the uniform codes except as authorized by law.
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The following table provides a summary of the findings and justification for the ordinance adoption elements and amendments as described in Parts A-E:
Ordinance Justification
General Provisions
15.00.010 through 15.00.060 Administrative
Permits and Fees
15.02.010 through 15.02.110 Administrative
California Administrative Code
15.03.010 Administrative
California Building Code
15.05.010 through 15.05.033 Administrative
15.05.040 through 15.05.270 D
15.05.280 A, B, C
15.05.290 through 15.05.300 Administrative
California Residential Code
15.06.010 through 15.06.033 Administrative
15.06.040 through 15.06.120 D
15.06.130 Administrative
15.06.140 A, B, C
15.06.150 through 15.06.160 Administrative
California Electrical Code
15.07.010 through 15.07.020 Administrative
California Mechanical Code
15.08.010 through 15.08.020 Administrative
California Plumbing Code
15.09.010 through 15.09.020 Administrative
California Energy Code Administrative
15.10.10 Administrative
California Wildland-Urban Interface Code
15.11.010 Administrative
California Historical Building Code
15.12.010 Administrative
International Code Council Property
Maintenance Code
15.13.010 through 15.13.040 Administrative
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15.13.050 through 15.13.070 D
15.13.080 through 15.13.090 Administrative
California Fire Code
15.14.010 through 15.14.140 Administrative
15.14.150 through 15.14.330 D
15.14.340 through 15.14.380 Administrative
15.1.695 through 15.14.715 D
15.14.720 through 15.14.840 Administrative
California Existing Building Code
15.16.010 Administrative
15.16.020 through 15.16.030 Administrative
15.16.040 Administrative
California Green Building Code
15.17.010 through 15.17.060 Administrative
California Reference Standards Code
15.18.010 Administrative
Section 3. Adoption of California Building Standards Code: Pursuant to Section 50022.2 of the California Government Code, the following codes are hereby adopted by reference in this chapter as defined herein and as adopted and amended by the California Building Standards Commission under Title 24, as amended by this ordinance, which are made pursuant to the findings of fact set forth herein: the 2025 California Building Standards Code, Title 24, Parts 1, 2, 2.5, 3, 4, 5, 6, 7, 8, 9, 10, 11 and 12 with tables and adopted appendices; and the 2024 International Property Maintenance Code.
Section 4. Modifications: Chapters 15.00 through 15.18 are hereby added to Cloverdale Municipal Code, Title 15, “BUILDINGS AND CONSTRUCTION” as follows:
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Chapter 15.00
GENERAL PROVISIONS
Sections:
15.00.010 Purpose
15.00.030 Persons to whom permits may be issued
15.00.040 Building official—-Administrative authority
15.00.050 Incomplete applications
15.00.060 Adoption of standard plans and standard construction specifications
15.00.010 − Purpose. This chapter is adopted as the buildings and construction code of the City of Cloverdale, adopting by reference the California Building Standards Code set forth in Chapters 15.00 through 15.18 of this title, with amendments and deletions, based on local climatic, geological and topographic conditions. The regulations set forth in this title are additions and/or amendments to the California Building Standards Code, and where any California Building Standards Code provisions are in conflict therewith, it is the intent of the ordinance codified in Chapters 15.00 through 15.18 to amend or delete such conflicting rules or regulations so that the provisions of Title 15, Cloverdale Municipal Code shall be controlling.
15.00.020 Reserved.
15.00.030 − Persons to whom permits may be issued. Permits for building, construction, alteration, repair, electrical work, plumbing work, mechanical work and all other building and/or construction work shall be issued only on the application of the holder of a contractor’s license issued by the state, licensing such person to engage in the type of work anticipated by the application for such permit, except that owners' permits may be issued as provided by law.
15.00.040 − Building Official-Administrative authority. The Building Official is appointed and designated administrative authority, as such terms are used and such positions are established in the California Building Standards Code, as set forth in Title 24 of the California Code of Regulations and all codes contained therein. The Building Official is charged with the enforcement of and given the authority to administer all provisions of such codes and City regulations and requirements adopted under the authority provided in Government Code Section 38660.
15.00.050 − Incomplete applications. Where plan review is commenced and it is determined that the application is incomplete, the applicant shall have thirty working days after receiving notice to submit any required plans and documentation so that plan review may continue. If the required plans or documentation are furnished within the thirty working day period, no additional plan review fee will be assessed. Where documentation is not received within thirty days of notice to the applicant, the application shall expire, and the applicant shall pay a new plan review fee upon reapplication.
15.00.060 − Adoption of standard plans and standard construction specifications. The City Council may, by resolution, adopt City standard plans and standard specifications. 119
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Chapter 15.02
PERMITS AND FEES
Sections
ARTICLE I. GENERALLY
15.02.010 Applicability
ARTICLE II. DEPARTMENT OF BUILDING PERMIT FEE TABLE
15.02.020 Single forms
ARTICLE III. PLAN REVIEW FEES
15.02.030 Fees
15.02.040 Additional plan review
ARTICLE IV. PERMIT FEES
15.02.060 Fees
ARTICLE V. MISCELLANEOUS FEES
15.02.080 Re-inspection fee
15.02.100 Investigation fees – Work without a permit
15.02.110 Exception for emergency work
ARTICLE I. GENERALLY
15.02.010 − Applicability.
A. Any person desiring to perform work regulated by currently adopted editions of the California Building Standards Code, and/or any amendments, ordinances or other regulations administered by the Building Department, or that may be adopted and administered in the future, shall secure permits and pay fees as set forth in this chapter.
B. The determination of valuation under any of the provisions of this code shall be made by the Building Official. The valuation to be used in computing the permit and plan review fees shall be the total value of all construction work, which includes both labor and materials, for which the permit is issued as well as all finish work, painting, roofing, electrical, plumbing, heating, air conditioning, elevators, fire extinguishing systems, paving, profit and overhead, and any other permanent work or permanent equipment.
ARTICLE II DEPARTMENT OF BUILDING PERMIT FEE TABLE
15.02.020 − Single forms. The Building Department shall issue permits heretofore required, including but not limited to grading permits, building permits, plumbing permits, mechanical permits and electrical permits on a single form, which designates these permits. The permit fee shall be based on the cumulative value of all the work for which a permit is sought.
A. Fees for the issuance of such permits shall be payable in the amounts fixed by resolution of the City Council, based on the valuation listed therein. The fees shall be charged and collected at the time of issuance of the permit.
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B. A permit is required for any change in the character or use of any building which would place the building in a different division of the same group of occupancy or in a different group of occupancies. The Building Official shall determine the minimum permit fee for such change, unless otherwise provided by the fee schedule adopted by resolution of the City Council.
ARTICLE III. PLAN REVIEW FEES
15.02.030 − Fees. A plan review deposit shall be paid to the Building Department at the time of submitting plans and specifications for review. Such plan review fee shall be payable in the amount established by the fee schedule adopted by the City Council by resolution and shall be non-refundable.
15.02.040 − Additional plan review. Where additional plan review is required due to changed plans and/or incomplete plans, an additional plan review fee shall be charged at a rate established by the fee schedule adopted by the City Council by resolution.
15.02.050 − Expiration of Plan Review Applications and Building Permits.
A. Plan review applications shall expire if no permit has been issued within 180 days following the date the application is filed with the City. Upon request by the applicant, the Building Official may extend the plan review application one time for a period not to exceed 180 days.
B. Every permit issued by the Building Official shall expire if the work authorized by such permit is not commenced within 180 days from the date of issuance, or if work is suspended or abandoned for a period of 180 days after work is commenced. Upon written request, the Building Official may extend the permit one time for a period not to exceed 180 days. If, after such expiration, the original plans are resubmitted within 180 days following such expiration, the plan review fee shall be 25% of that otherwise required. No application shall be renewed in this fashion more than once. In order to further renew action on an application after expiration, the applicant shall resubmit plans and pay a new plan review fee. The chief building official may extend this time period when such extension is warranted, including but not limited to (1) to correct an error by the department, (2) when a legal action prevents the project from being completed within the allowed time frame, or (3) in the interest of public health and safety. The chief building official's decision regarding the limitation period shall be final.
15.02.050 Reserved.
ARTICLE IV. PERMIT FEES
15.02.060 − Fees. All permit fees shall be fixed by the fee schedule adopted by the City Council by resolution.
ARTICLE V. MISCELLANEOUS FEES
15.02.080 − Re-inspection fee. A re-inspection fee as fixed by the fee schedule adopted by the City Council by resolution shall be charged and collected for each extra inspection made necessary, as follows:
A. Work not ready at the time requested for inspections; and/or B. Work required to be corrected on previous inspection not ready and/or correction not made at the time requested for inspection.
15.02.100 − Investigation fees — Work without a permit.
A. Investigation. Whenever any work for which a permit is required by this code has been 121
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commenced without first obtaining said permit, a special investigation shall be made before a permit may be issued for such work.
B. Fee. An investigation fee, in addition to the permit fee, shall be collected whether or not a permit is then or subsequently issued. The investigation fee shall be equal to twice the amount of the permit fee required by this code. The payment of such investigation fee shall not exempt any person from compliance with all other provisions of this code nor from any penalty prescribed by law.
15.02.110 − Exception for emergency work. Section 15.02.100 shall not apply to emergency work when it shall be proved to the satisfaction of the Building Official that such work was urgently necessary and that it was not practical to obtain a permit therefore before the commencement of work. 122
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Chapter 15.03
CALIFORNIA ADMINISTRATIVE CODE
Sections:
15.03.010 Adoption and Citation
The California Administrative Code, 2025 edition, including tables, as set forth in Part 1 of Title 24 of the California Code of Regulations is hereby adopted by reference in its entirety by the City, except that for purposes of citation, said code shall be renumbered by adding "15.03" before the sections of the California Building Standards Administrative Code.
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Chapter 15.05
CALIFORNIA BUILDING CODE
Sections:
15.05.010 Adoption and Citation
Division II
15.05.015 Section 103.1 - Creation of Enforcement Agency
15.05.020 Section 105.2 – Blank
15.05.021 Section 105.2 – Work exempt from permits (Building (4)) – amended
15.05.023 Section 105.2 – Work exempt from permits (Building (14)) - added
15.05.025 Section 105.5 – Expiration amended
15.05.030 Section 202 - Definitions – New Construction added
15.05.031 Section 202 – Definitions – Alteration of Floor Area added
15.05.032 Section 202 – Definitions – Substantial Remodel added
15.05.033 Section 202 – Definitions – Substantial Addition added
15.05.040 Section 502.1 - Address Identification
15.05.050 Section 501.2.1 - Numbers for One and Two Family Dwellings
15.05.060 Section 501.2.2 - Numbers for Other than One and Two Family Dwellings
15.05.090 Section 903.2 - When Required
15.05.100 Section 903.2.21 - Local Fire Sprinkler System Requirements
15.05.110 Section 903.2.21.1 – System Requirements
15.05.120 Section 903.2.21.2 - Additions - Residential
15.05.130 Section 903.2.21.3 - Additions - Commercial
15.05.140 Section 903.2.21.4 - Remodels, Alterations, or Repairs
15.05.150 Section 903.2.21.5 - Changes in Occupancy
15.05.160 Section 903.2.21.6 - Elevation of Existing Buildings
15.05.170 Section 903.2.21.7 – Residential Sprinkler Pressure Relief
15.05.180 Section 903.2.21.8 – Residential Freeze Protection
15.05.190 Section 903.3 - Installation Requirements
15.05.200 Section 903.3.1 - Standards Design Criteria
15.05.210 Section 903.3.7 - Fire Department Connections
15.05.220 Section 903.4 - Sprinkler System Supervision and Alarms
15.05.230 Section 903.4.1 - Monitoring
15.05.240 Section 903.4.2 - Alarms
15.05.250 Section 905.3.1 - Building Height
15.05.260 Section 905.9 - Valve Supervision
15.05.270 Section 907.2.8.1 - Manual Fire Alarm Systems
15.05.280 Section 1505.1 - General - Roof Covering Materials
15.05.285 Section 1505.1.1 - Roofing requirements in Fire Hazard Severity Zones or (WUI)
15.05.300 Section 1612.3 – Establishment of Flood Hazard Areas
15.05.010 − Adoption and Citation. The California Building Code, 2025 edition, including tables and Appendices C, I, J, O, N and Q as set forth in Part 2 of Title 24 of the California Code of Regulations, is hereby adopted by reference in its entirety by the City, as amended herein, except that for purposes of citation, said code shall be renumbered by adding “15.05” before the sections of the California Building Code.
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15.05.015 – Section 1.8.4.2 Fees of Chapter One Division I and Section 109 Fees of Chapter One Division II. Sections 1.8.4.2 of Chapter One Division I and Section 109 of Chapter One Division II are deleted in their entirety and replaced to read as follows: Permit fees, Plan Review fees, and Investigation fees shall be assessed as provided in Cloverdale Municipal Code Chapter 15.02. The provisions of Cloverdale Municipal Code section 15.02.050, Expiration of Plan Review Applications, shall be applicable to plans submitted pursuant to this chapter.
15.05.015 – Section 103.1 Creation of Enforcement Agency. Section 103.1 is amended as follows:
“Insert Name of Department” is hereby deleted and replaced with “City of Cloverdale Building Department.”
15.05.020 − Intentionally left blank
15.05.021 – Section 105.2 Work Exempt from Permit (Building (4)). Section 105.2 Building (4) is amended to read as follows: Retaining walls that are not over 4 feet in height measured from the bottom of the footing to the top of the wall, unless; supporting a surcharge, impounding Class I, II, or IIIA liquids, or when retaining walls of any height are located within 3 feet from a public right-of-way.
15.05.023 – Section 105.2 Work Exempt from Permit (Building (14)). Section 105.2 Building (14) is added to read as follows: Decks at a one-family dwelling, two-family dwelling, accessory dwelling unit, or townhouse that do not serve the required number of exits or exit access doorways required by CBC 1006, does not exceed 200 square feet in area, that are not more than 30 inches above grade at any point, and are not attached to the building.
15.05.025 – Section 105.5 Expiration. Section 105.5 is amended to read as follows: Every permit issued shall become invalid unless the work authorized by such permit is commenced within 180 days after its issuance, or if the work authorized on the site by such permit is suspended or abandoned for a period of 180 days after the time the work is commenced. The building official is authorized to grant, in writing, one or more extensions of time, for periods not more than 180 days each. The extension shall be requested in writing and justifiable cause demonstrated. The chief building official may extend this time period when such extension is warranted, including but not limited to (1) to correct an error by the department, (2) when a legal action prevents the project from being completed within the allowed time frame, or (3) in the interest of public health and safety. The chief building official's decision regarding the limitation period shall be final.
15.05.030 − Section 202 Definitions. Section 202 is amended to add a definition for “New Construction” to read as follows: NEW CONSTRUCTION: “For the purposes of enforcing the provisions of the California Fire Code, California Building Code, and the California Residential Building Code, any work, addition to, remodel, repair, renovation, or alteration of any building(s) or structure(s) shall be considered “New Construction” when 50 percent or more of the exterior weight bearing walls are removed or demolished.”
15.05.031 – Section 202 Definitions. Section 202 is amended to add a definition for “Alteration of Floor Area” to read as follows: ALTERATION OF FLOOR AREA: “For the purpose of this definition, the following criteria shall be considered in determining the percentage of “alteration of floor area.” The 50% referred to under “Substantial Remodel” applies to the entire building’s gross floor area in plan view. The entire room or space where the remodel is taking place will be considered in the calculation, either alone or in combination with any of the following:
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a. Removing wall finishes and exposing framing of;
• Interior wall (where finishes are removed from one side only the room or space to which the framing is exposed will be included in the calculation). • Perimeter exterior wall (one or both sides).
b. New wall construction, removing, or repositioning, either interior or perimeter exterior walls, the rooms or spaces on both sides of the wall will be included in the calculation. c. Removal of the ceiling in any room or space to expose rafters, trusses, beams, purlins, or floor joists.
d. Removal of the roof structure (only rooms or spaces that are directly below the removed roof structure will be included in the calculation).
e. Removal of floor finishes which exposes floor framing and/or removal of concrete slab. f. Relocating plumbing fixtures in a bathroom or kitchen will cause that entire room or space to be included in the calculation.
g. Other alterations considered substantial by the Fire Code Official (see DSA-AC definition of “Alteration” in the 2025 California Building Code).
15.05.032 – Section 202 Definitions. Section 202 is amended to add a definition for “Substantial Remodel” to read as follows: SUBSTANTIAL REMODEL: “In all existing buildings or structures, any alteration of floor area that is greater than fifty percent (50%) of the existing gross floor area.”
15.05.033 – Section 202 Definitions. Section 202 is amended to add a definition for “Substantial Addition, Group R-3” to read as follows: SUBSTANTIAL ADDITION, GROUP R-3: “In all existing Group R-3 buildings or structures, any addition of floor area that exceeds fifty percent (50%) of the existing gross floor area.”
15.05.033 – Section 202 Definitions. Section 202 is amended to add a definition for “Substantial Addition” to read as follows: All existing buildings or structures not classified as Group R-3 occupancy, any addition of floor area that is greater than twenty-five percent (25%) of the existing gross floor area.
15.05.040 − Section 502.1 Address Identification. Section 501.2 502.1 is amended to read as follows: New buildings and tenant spaces shall have approved illuminated address numbers or building numbers or approved building identification placed in a position that is plainly legible and visible from the street or road fronting the property. These numbers shall be in contrasting color with their background.
Address numbers shall be Arabic numerals or alphabetical letters. Numbers shall not be spelled out.
Where it is impractical to install illuminated numbers due to long driveways or other circumstances, approved reflective numbers with those properties listed above may be installed at the intersection of the driveway and road fronting the parcel. For existing properties, any additions, alterations or other work requiring a permit with a valuation over $20,000, approved numbers or addresses shall be installed.
15.05.050 − Section 502.1.1 Numbers for One and Two Family Dwellings. Section 501.2.1 502.1.1 is added to read as follows: Numbers for one and two- family dwellings shall be a minimum of 4 inches high with a minimum stroke width of 0.5 inches. Numbers shall not be spelled out. Where access is by means of a private road and the building cannot be viewed from the public way, a monument, pole, or other sign or means shall be used to identify the structure.
15.05.060 − Section 502.1.2 Numbers for Other that One and Two Family Dwellings. Section 502.1.2 is added to read as follows: Numbers for other than one and two-family dwellings shall be a minimum of 12 inches high with a minimum stroke width of 1 inch. Numbers shall not be spelled out. 126
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Suite numbers for other than one and two-family dwellings shall be a minimum of 6 inches high and with a minimum stroke width of 0.5 inches.
Exception: These requirements may be modified as required by the Fire Code Official at approved locations to facilitate emergency response.
15.05.070 − Section 701A.6 Defensible Space. Section 701A.6 is added to read as follows:
Buildings and structures located within any Moderate, High or Very High Fire Severity Zone as designated by the CDF Director or in a High Fire Severity Zone as identified by the Cloverdale General Plan shall maintain a defensible space as outlined in Government Code sections 51175-51189 and the fire department’s “Construction and Defensible Space Standard within Designated Fire Severity Zones” document.
15.05.070 Left Intentionally Blank.
15.05.080 − Section 702A Definitions. Section 702A is amended to read as follows: WildlandUrban Interface Fire Area is a geographical area located within any Moderate, High or Very High Fire Severity Zone as recommended by the CDF Director pursuant to Public Resource Code Sections 4201-4204 and Government Code Sections 51175-51189, in a Very High Fire Severity Zone as identified in the Local Responsibility Area (LRA) as recommended by the CFD Director, or as conditioned by Cloverdale Development Requirements.
15.05.080 Left Intentionally Blank.
15.05.090 − Section 903.2 Where Required. Section 903.2 is amended to read as follows:
Approved automatic sprinkler systems in new buildings and structures shall be provided as described in this section. Additional local requirements are described in Section 903.2.22. Additional local requirements are described in Section 903.2.21 and may supersede the following requirements. The most restrictive requirements shall apply.
15.05.100 − Section 903.2.22 Local Fire Sprinkler System Requirements. Section 903.2.22 is added to read as follows: Section 903.2.22 Local Fire Sprinkler System Requirements shall be in accordance with Sections 903.2.22.1 through 903.2.22.8.
15.05.110 − Section 903.2.22.1 System Requirements. Section 903.2.22.1 is added to read as follows: An automatic sprinkler system shall be installed and maintained in all newly constructed buildings.
Exceptions:
1. Detached Group U occupancies 1,000 sq. ft. or less. Agricultural buildings and private riding arenas as approved by the fire or building code official.
2. Detached pool houses up to 1,000 sq. ft. in floor area within 50 feet of the pool and limited to a single bathroom.
3. Detached non-combustible motor vehicle fuel dispensing canopies classified as Group M occupancy and conforming with CBC Section 406.7. Detached Car Ports of non-combustible construction with no habitable space above.
4. Detached Group B or M occupancies 500 sq. ft. or less. 127
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15.05.120 − Section 903.2.22.2 Additions–Residential. Section 903.2.22.2 is added to read as follows: Additions to existing R-3 occupancy residential buildings that meet the definition of substantial addition, Group R-3 shall meet the requirements for new construction. All additions to all Group R occupancy residential buildings with an existing approved automatic sprinkler system shall be required to extend the sprinkler system into the addition.
Additions to existing Group R-1 occupancies that result in additional guest room(s) shall meet the requirements for a newly constructed building.
15.05.130 − Section 903.2.22.3 Additions–Commercial. Section 903.2.22.3 is added to read as follows: Additions to existing commercial buildings that increase the total square footage of existing floor area by 25% or greater shall meet the requirements for a newly constructed building. All additions to commercial buildings with an existing approved automatic sprinkler system shall be required to extend the sprinklers into the addition.
Additions to existing Group R-1 occupancies that result in additional guest room(s) shall meet the requirements for a newly constructed building.
15.05.140 − Section 903.2.22.4 Remodels, Alterations, or Repairs. Section 903.2.22.4 is added to read as follows: For remodels, alterations or repairs to an existing building involving demolition, removal or repair which meets the definition of a Substantial Remodel, the building shall meet the automatic fire sprinkler requirements for a newly constructed building.
Exceptions:
1. Alterations or additions made solely for the purpose of complying with the Americans with Disabilities Act.
2. Whenever there are practical difficulties involved, the Fire Code Official shall have the authority to grant modifications in individual cases provided the modifications do not lessen the health, life, and fire safety requirements as permitted in Section 104.2.4 of the Fire Code.
3. Additions or repairs solely for the purpose of seismic retrofit.
15.05.150 − Section 903.2.22.5 Changes in Occupancy. Section 903.2.22.5 is added to read as follows: When any change of occupancy occurs where the proposed new occupancy classification is more hazardous based on fire and life safety risks as determined by the Fire Code Official, including, but not limited to, the conversion of residential buildings to condominiums, the building shall meet the requirements for a newly constructed building.
15.05.160 − Section 903.2.22.6 Elevation of Existing Buildings. Section 903.2.22.6 is added to read as follows: An automatic fire extinguishing system shall be installed throughout all existing buildings when the building is elevated to: three or more stories, or more than 35 feet in height, from grade to the exposed roof.
Exceptions: An automatic fire-extinguishing system need not be provided when the area above 35 feet is provided for aesthetic purposes only and is a non-habitable space. 128
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15.05.170 – Section 903.2.22.7 Residential Sprinkler Pressure Relief. Section 903.2.22.7 is added to read as follows: Residential fire sprinkler systems must have an NFPA 13D approved pressure relief valve when static pressures are greater than 80 psi.
15.05.180 – Section 903.2.22.8 Residential Freeze Protection. Section 903.2.22.8 is added to read as follows: Residential fire sprinkler systems shall have adequate freeze protection to address outside temperatures below 40 degrees Fahrenheit. This can be achieved by insulating coverings or other reliable means of maintaining a minimum temperature of 40 degrees Fahrenheit.
15.05.190 − Section 903.3 Installation Requirements. Section 903.3 is amended to read as follows: Automatic sprinkler systems shall be designed and installed in accordance with 903.3.1.1, 903.3.1.2, if approved by the Fire Code Official, and NFPA 903.3.1.3.
15.05.200 − Section 903.3.1 Standards - Design Criteria. Section 903.3.1 is amended to read as follows: Fire sprinkler systems installed in buildings of an undetermined use shall be designed and installed to have a design density of .33 gallons per minute per square foot over a minimum design area of 3,000 square feet. Where a subsequent occupancy change requires a system with greater capacity, it shall be the building owner’s responsibility to upgrade the system to the required density.
15.05.210 − Section 903.3.7 Fire Department Connections. Section 903.3.7 is amended to read as follows: The location of the fire department connections (FDC’s) shall be approved by the Fire Code Official. Approved locking caps shall be provided on all newly installed FDC’s and on any existing FDC’s found to be vandalized.
15.05.220 − Section 903.4.1 Sprinkler System Supervision and Alarms. Section 903.4.1 is amended to read as follows: Except for Group R, Division 3 Occupancies, all valves controlling the water supply for automatic sprinkler systems, and associated pumps, tanks, water levels, critical air pressures, and water flow switches shall be electronically supervised by a listed fire alarm control unit. (Exceptions deleted).
15.05.230 − Section 903.4.2 Electronic Supervision. Section 903.4.2 is amended to read as follows: Alarm, supervisory and trouble signals shall be distinctly different and shall be automatically transmitted to an approved central station, remote supervising station, or proprietary supervising station as defined in NFPA 72 or, when approved by the Fire Code Official, shall sound an audible alarm at a constantly attended location.
15.05.240– Section 903.4.4 Alarms. Section 903.4.4 is added to read as follows: Every new commercial fire alarm system installed as a sprinkler system monitoring alarm shall also provide notification for the purpose of initiating emergency action, including those systems activated solely by the fire sprinkler systems, so that occupants of the building shall be notified audibly and visually within each suite or building division. A minimum of one notification appliance shall be located in each suite or building division in an occupied location.
15.05.250 − Section 905.3.1 Building Height. Section 905.3.1 is amended to read as follows:
Standpipes shall be installed in buildings three stories or more in height, with approved outlets on each 129
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floor above or below grade and the roof. Said outlets may be connected to the building’s fire sprinkler system.
15.05.260 − Section 905.9 Valve Supervision. Section 905.9 (Exception 2) is deleted.
15.05.270 − Section 907.2.8.1 Manual Fire Alarm Systems. Section 907.2.8.1 (Exception 2.2) is amended to read as follows: 2.2 Notification appliances installed in the common areas serving the residential units shall activcate upon sprinkler water flow or manual station activation.
15.05.270.1 − Section 907.2.9.1.1 Group R-2 Fire Alarm – Occupant Notification. Section 907.2.9.1,1 is added to read as follows: Group R-2 occupancies equipped with an automatic sprinkler system installed in accordance with 903.3, not otherwise provided with notification throughout, shall have at least one interior occupant notification appliance in each dwelling unit which activates upon sprinkler water flow or manual station activation.
15.05.280 − Section 1505.1 General - Roof Covering Materials. Section 1505.1.5 is added to read as follows: Regardless of other provisions of this chapter, the roof covering or roofing assembly on any structure within the City of Cloverdale shall be not less than Class "A" fire rated as classified in ASTM E 108 or UL 790. This requirement shall apply to all new structures and every existing structure when 25 percent or more of the total roof area is re-roofed within a one-year period. Roofing shall be secured or fastened to the supporting roof construction and shall provide weather protection for the building at the roof.
15.05.285 – Section 1505.1.1 Roofing requirements within Fire Hazard Severity Zones or in the Wildland-Urban Interface (WUI). Section 1505.1.1 is amended to read as follows: Roofing requirements for structures located within Fire Hazard Severity Zones or in the Wildland-Urban Interface (WUI) shall also comply with Part 7 California Wildland-Urban Interface Code. 130
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15.05.290 − Section 1511.9 Rooftop Structures. Section 1511.92 is added to read as follows: Solar Photovoltaic Panels/Modules - Roof mounted photovoltaic panels/modules shall comply with the requirements of the California Building Code as amended, California Electrical Code, the California Fire Code as amended and the City of Cloverdale Fire Department Standards for installation of Photovoltaic Power Systems.
15.05.300 − Section 1612.3 Establishment of Flood Hazard Areas. Section 1612.3 is amended as follows: “Insert Name of Jurisdiction” is hereby deleted and replaced with “The City of Cloverdale.” “Insert Date of Issuance” is hereby deleted and replaced with, “December 2, 2008.” 131
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Chapter 15.06
CALIFORNIA RESIDENTIAL BUILDING CODE
Sections:
15.06.010 Adoption and Citation
15.06.015 Section 1.8.4.2 Fees Chapter One Division I and Section R108 Fees Chapter One Division II.
15.06.XXX Section 103.1 - Creation of Agency
15.06.020 Blank
15.06.025 Section R105.5 – Expiration amended
15.06.030 Section R202 – Definitions – New Construction added
15.06.031 Section R202 – Definitions – Alteration of Floor Area added
15.06.032 Section R202 – Definitions – Substantial Remodel added
15.06.033 Section R202 – Definitions – Substantial Addition added
15.06.040 Section R313.2R309.2 – Where Required
15.06.050 Section R309.2.1.1 – Other Occupancies
15.06.060 R309.2.2 – Additions - Residential
15.06.070 Section R309.2.3 – Remodels, Alterations, and/or Repairs
15.06.080 Section R309.4 – Residential Sprinkler Pressure Relief
15.06.090 Section R309.5 – Residential Freeze Protection
15.06.100 Section R308 – Site Address
15.06.110 Section R337.1.5.1 – Defensible Space
15.06.120 Section R337.2 – Definitions
15.06.130 Section R404.1.1.1– Foundations and Retaining Walls
15.06.140 Section R902.1 – Roof Covering Materials
15.06.150 Section R907.1 – Solar Photovoltaic Panels/Modules
15.06.160 Section R350 – Limited Cultivation of Marijuana
15.06.010 – Adoption and Citation. The California Residential Building Code, 2025 edition, including Tables and Appendices BF, , , CI, and CJ as set forth in Part 2.5 of Title 24 of the California Code of Regulations is hereby adopted by reference in its entirety by the City, as amended herein, except that for purposes of citation, said code shall be renumbered by adding "15.06" before the sections of the California Residential Building Code.
15.06.015 – Section 1.8.4.2 Fees of Chapter One Division I and Section R108 Fees of Chapter One Division II. Sections 1.8.4.2 of Chapter One Division I and Section R108 of Chapter One Division II are deleted in their entirety and replaced to read as follow: Permit fees, Plan Review fees, and Work Commencing Before Permit Issuance shall be assessed as provided in Cloverdale Municipal Code Chapter
15.02. The provisions of Cloverdale Municipal Code section 15.02.050, Expiration of Plan Review Applications, shall be applicable to plans submitted pursuant to this chapter.
15.06.020 – Section 103.1 Creation of Agency. Section 103.1 is amended as follows: “Insert Name of Department” is hereby deleted and replaced with “City of Cloverdale Building Department.” . Section R105.5 is amended to read as follows: Every permit issued shall become invalid unless the work authorized by such permit is commenced within 180 days after its issuance or after commencement of work if more than 180 days pass between inspections. The building official is 132
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authorized to grant, in writing, one or more extensions of time, for periods not more than 180 days each.
The extension shall be requested in writing and justifiable cause demonstrated. The chief building official may extend this time period when such extension is warranted, including but not limited to (1) to correct an error by the department, (2) when a legal action prevents the project from being completed within the allowed time frame, or (3) in the interest of public health and safety. The chief building official's decision regarding the limitation period shall be final.
15.06.030 − Section R202 Definitions. Section R202 is amended to add a definition for “New Construction” to read as follows: NEW CONSTRUCTION: “For the purposes of enforcing the provisions of the California Fire Code, California Building Code, and the California Residential Building Code, any work, addition to, remodel, repair, renovation, or alteration of any building(s) or structure(s) may be defined as “New Construction” when 50 percent or more of the exterior weight bearing walls are removed or demolished”.
15.06.031 – Section R202 Definitions. Section R202 is amended to add a definition for “Alteration of Floor Area” to read as follows: ALTERATION OF FLOOR AREA: “For the purpose of this definition, the following criteria shall be considered in determining the percentage of “alteration of floor area.” The 50% referred to under “Substantial Remodel” applies to the entire building’s gross floor area in plan view. The entire room or space where the remodel is taking place will be considered in the calculation, either alone or in combination with any of the following:
a. Removing wall finishes and exposing framing of;
• Interior wall (where finishes are removed from one side only the room or space to which the framing is exposed will be included in the calculation). • Perimeter exterior wall (one or both sides).
b. New wall construction, removing, or repositioning, either interior or perimeter exterior walls, the rooms or spaces on both sides of the wall will be included in the calculation. c. Removal of the ceiling in any room or space to expose rafters, trusses, beams, purlins, or floor joists.
d. Removal of the roof structure (only rooms or spaces that are directly below the removed roof structure will be included in the calculation).
e. Removal of floor finishes which exposes floor framing and/or removal of concrete slab. f. Relocating plumbing fixtures in a bathroom or kitchen will cause that entire room or space to be included in the calculation.
g. Other alterations considered substantial by the Fire Code Official (see DSA-AC definition of “Alteration” in the 2025 California Building Code).
15.06.032 – Section R202 Definitions. Section R202 is amended to add a definition for “Substantial Remodel” to read as follows: SUBSTANTIAL REMODEL: “In all existing buildings or structures, any alteration of floor area that is greater than fifty percent (50%) of the existing gross floor area.”
15.06.033 – Section R202 Definitions. Section R202 is amended to add a definition for “Substantial Addition, Group R-3” to read as follows: SUBSTANTIAL ADDITION, GROUP R-3: “In all existing Group R-3 buildings or structures, any addition of floor area that exceeds fifty percent (50%) of the existing gross floor area.”
15.06.040 − Section R309.2 One and Two Family Dwelling Automatic Fire System. Section R309.2 is amended to read as follows: An automatic sprinkler system shall be installed and maintained in all newly constructed California Residential Code regulated buildings. 133
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