Coachella City Council
March 8, 2023

City Hall Council Chamber
1515 Sixth Street, Coachella, California
(760) 398-3502  www.coachella.org
AGENDA

OF A REGULAR MEETING
OF THE

CITY OF COACHELLA

CITY COUNCIL REGULAR MEETING

THE COUNCIL SITTING AS THE COACHELLA SANITARY DISTRICT,

COACHELLA FIRE PROTECTION DISTRICT, COACHELLA FINANCING AUTHORITY,

COACHELLA EDUCATIONAL AND GOVERNMENTAL ACCESS CABLE CHANNEL CORPORATION,

COACHELLA WATER AUTHORITY, AND SUCCESSOR AGENCY TO THE COACHELLA REDEVELOPMENT AGENCY March 08, 2023
6:00 PM – REGULAR MEETING
Pursuant to Assembly Bill 361,
along with the Governor’s State of Emergency Declaration issued on March 4, 2020, this meeting may be conducted via teleconference.

This meeting’s options will be either in-person or via Zoom:

In-Person Meeting
Location:

Coachella City Hall
Council Chamber
1515 Sixth Street
Coachella, CA
If you would like to attend the meeting via Zoom, here is the link:
https://us02web.zoom.us/j/88457271898?pwd=REdzU1NoQmpVSFhWTDVaZ0VCekYxdz09 Or One tap mobile : 16699006833,,88457271898#,,,,*606140# Or Telephone:

US: +1 669 900 6833
Webinar ID: 884 5727 1898
Passcode: 606140
Spanish: El idioma español está disponible en Zoom seleccionado la opción en la parte de abajo de la pantalla
 Public comments may be received either in person, via email, telephonically, or via Zoom with a limit of 250 words, or three minutes:
o In Real Time:

If participating in real time via Zoom or phone, during the Public Comment Period, use the “raise hand” function on your computer, or when using a phone, participants can raise their hand by pressing *9 on the keypad.
o In Writing:

Written comments may be submitted to the City Council electronically via email to [email protected]. Transmittal prior to the start of the meeting is required. All written comments received will be forwarded to the City Council and entered into the record. o If you wish, you may leave a message at (760) 262-6240 before 5:30 p.m. on the day of the meeting.

Agenda City Council Regular Meeting March 08, 2023

 The live stream of the meeting may be viewed online by accessing the city's website at www.coachella.org, and clicking on the "Watch Council Meetings" tab located on the home page, and then clicking on the "live" button.

CALL TO ORDER: - 6:00 P.M.

ROLL CALL:

PLEDGE OF ALLEGIANCE:

APPROVAL OF AGENDA:
“AT THIS TIME THE COUNCIL/ BOARD/CORPORATION/AUTHORITY MAY ANNOUNCE ANY ITEMS BEING PULLED FROM THE AGENDA OR CONTINUED TO ANOTHER DATE OR REQUEST THE MOVING OF AN ITEM ON THE AGENDA” PROCLAMATIONS/PRESENTATIONS:

1. Proclamation for Brook Sibrian

2. Coachella Immigrant Families Recovery Program Presentation

3. Ollin Strategies Quarterly Update
WRITTEN COMMUNICATIONS:

CONSENT CALENDAR:
(It is recommended that Consent Items be acted upon simultaneously unless separate discussion and/or action is requested by a Council Member or member of the audience.)

4. Meeting Minutes of February 22, 2023, of the City Council, Coachella Fire Protection District, Coachella Sanitary District, Coachella Financing Authority, Coachella Educational and Governmental Access Cable Corporation, Coachella Water Authority, and Successor Agency to the Coachella Redevelopment Agency.

5. Adopt Resolution No. 2023-14, a Resolution of the City Council of the City of Coachella, California, Authorizing the Extension of the Service Fee Collected on behalf of the Riverside County Abandoned Vehicle Abatement Service Authority until May 2034.

6. Approve the purchase of a mobile/portable livestream audio video teleconferencing system.

7. Coachella Wireless Telecommunications Facilities Inventory and Status Update.

8. Professional Service Agreement with Alta Planning + Design, Inc. to provide Environmental Services related to California Environmental Quality Act (CEQA) for the Connect Coachella Project, City Project ST-138.

9. Approve a budget allocation of $10,000, to add a new special event to the 2023 event calendar to recognize migrant farmworkers in recognition of Cesar Chavez Day.

Agenda City Council Regular Meeting March 08, 2023

10. Voucher Listing- EFT's/Utility Billing Refunds/FY 2022-23 Expenditures as of March 8, 2023, $3,303,640.39.

11. Approve a Professional Services Agreement with Lisa Wise Consulting, Inc. to complete the City of Coachella - 6
th Cycle Housing Element Update to the General Plan, for $44,825.00 and authorize an appropriation of $35,825 from the General Fund.

12. Authorize purchase of a 2024 Ford Explorer, in the amount of $43,092.

NEW BUSINESS CALENDAR (LEGISLATIVE AND ADMINISTRATIVE):

13. Consideration to fill Five Planning Commission Vacancies

14. Seeking City Council direction on continuing to allow zoom for public participation and presentations after Governor Gavin Newsom’s proclamation terminating the state COVID-19 State of Emergency.

PUBLIC HEARING CALENDAR (QUASI-JUDICIAL):

15. Taco Shop 760 – Alcohol Sales and Entertainment Establishment Permit Conditional Use Permit (CUP) No. 360 (Modification) to change the hours of operations related to the onsale, service and consumption of beer, wine, and distilled spirits (Type 47) and Entertainment Permit No. 23-01 to permit limited entertainment within a 2,756 square-foot restaurant located at 48975 Grapefruit Blvd, Suite #3. Applicant: Alejandra Barcelo

16. Tripoli Mixed-Use Project Proposed Revisions
Second proposed amendment to Conditional Use Permit (CUP) 351 and Architectural Review (AR) 22-04 for the PUD (Planned Unit Development) Overlay Zone guidelines, design revisions and modifications to conditions of approval for a mixed-use development consisting of 108 apartment units and four retail units on 2.8 acres of vacant C-G (General Commercial) zoned property at the northeast corner of Cesar Chavez Street and Bagdad Avenue (APN# 778-081-003 and -001) Applicant: Chelsea Investment Corporation PUBLIC COMMENTS (NON-AGENDA ITEMS):

The public may address the City Council/Board/Corporation/ Authority on any item of interest to the public that is not on the agenda but is in the subject matter jurisdiction thereof. Please limit your comments to three (3) minutes.

REPORTS AND REQUESTS:

Council Comments/Report of Miscellaneous Committees.

City Manager’s Comments.

ADJOURNMENT:

THIS MEETING IS ACCESSIBLE TO PERSONS WITH DISABILITIES

WHEREAS, Brook Sibrian a Salvadoran-Mexican American and a native of Southern California who attended Rider University in New Jersey, and WHEREAS, relocated to the Coachella Valley in 2020, to further her amateur boxing career and
WHEREAS, began training at Lee Espinoza’s Coachella Valley Boxing Club in Coachella and
WHEREAS, she made her first amateur debut in May 2021 in Nicaragua and won by a TKO WHEREAS, in December of 2022 Brook became the Number One Female Boxer in the 114 pound division for USA Boxing
WHEREAS, in 18 months Brook has achieved an impressive record of 16-1 and Two Time National Champion
WHEREAS, Brook has an opportunity to clinch a spot on the National Team representing El Salvador at the 2024 Paris Olympic Games
NOW THEREFORE, I, Steven A. Hernandez, Mayor of the City of Coachella, by the power vested in me, do hereby congratulate

BROOK SIBRIAN
on her early successes and urge all citizens of the City of Coachella to wish her well on her upcoming bouts.

IN WITNESS HEREOF, I have hereunto set my
hand and caused the official seal of the City of
Coachella, California to be affixed this 8
th day of
March, 2023.
______________________________________
Steven A. Hernandez, Mayor
City of Coachella, California

Item 1.
©2022 MAF

Item 2.
©2022 MAF
Helping Coachella families rebuild with dignity

Item 2.
©2022 MAF
Who is eligible?
• Reside in the city of Coachella, CA
• Be 18 years of age or older
• Have a current, non-expired, government-issued photo ID • Have at least one child age 17 and under who was living in your household in 2021
• Earned less than $75,000 in 2021 or have a total household income below $150,000 in 2021
• Have been excluded from receiving any federal COVID-19 relief in 2020 or 2021, including the expanded Child Tax Credit.

Item 2.
©2022 MAF
Program Timeline
Program
design
Application
launch
Cash
distributions
Application
closes
Selection
notifications
City of Coachella and MAF
teams begin planning since
August 2022.

Program application went
live on October 12, 2022
@ 9am PT.

Eligible families receive
notification in
December 2022.

First disbursements are
processed as early as
December 2022.

Application closes in
February 2023.

Item 2.
©2022 MAF
Program Outreach & Enrollment

Item 2.
©2022 MAF
Outreach
Joint efforts to help
spread the word
Webpage and social media kit
Radio and Facebook ads
Informational webinars
Outreach and application
support at City Hall
Partnerships with local
community organizations

Item 2.
©2022 MAF
390
applications received
140
applications submitted
139
families currently
enrolled
Enrollment
Application pipeline
by numbers

Item 2.
©2022 MAF
327
applications started
Enrollment
Cash disbursed and
committed 139
families currently
enrolled
➔ $121,200 disbursed
to families as of
February 2023
➔ $886,800 committed
for disbursal by
February 2025

Item 2.
©2022 MAF
Looking Ahead

Item 2.
©2022 MAF
Financial Services
FINANCIAL Inf

COACHING
Individualized
one-on-one financial
coaching to help clients
meet their financial
goals.

GROUP FINANCIAL

EDUCATION
Live online sessions
offered via Zoom on
different financial topics
like credit building and
more.

SOCIAL MEDIA
Create awareness and
direct to new website:
mafito.info/Coachella
MYMAF
App that connects
clients to financial
education, tools, and
resources to create a
personalized action plan.

Item 2.
©2022 MAF
Storytelling
• In the months ahead, we’ll continue to meaningfully engage with clients in order to uplift their financial recovery stories and strategies. • By doing so, we’ll be better equipped to influence policy conversations and advocate for programs that better support immigrant families excluded from federal relief.

Item 2.
©2022 MAF
Client Quote
"This program is important to me because I am a single mother and this [cash] assistance would help me to be a little more financially comfortable and be a little better off. Having an extra $400 a month would help me focus more on my family and be able to spend more time with them. Also, I wouldn't be under so much pressure about how to cover all my household expenses, since I take care of everything on my own."
- Ramona, Coachella IFRP client

Item 2.
©2022 MAF
Thank you!

Item 2.

City Hall Council Chamber
1515 Sixth Street, Coachella, California
(760) 398-3502  www.coachella.org

MINUTES

OF A REGULAR MEETING
OF THE

CITY OF COACHELLA

CITY COUNCIL CLOSED SESSION AND REGULAR MEETING

THE COUNCIL SITTING AS THE COACHELLA SANITARY DISTRICT,

COACHELLA FIRE PROTECTION DISTRICT, COACHELLA FINANCING AUTHORITY,

COACHELLA EDUCATIONAL AND GOVERNMENTAL ACCESS CABLE CHANNEL CORPORATION,

COACHELLA WATER AUTHORITY, AND SUCCESSOR AGENCY TO THE COACHELLA REDEVELOPMENT AGENCY February 22, 2023
5:00PM – CLOSED SESSION
6:00 PM – REGULAR MEETING
CALL TO ORDER: - 5:00 P.M.

ROLL CALL:

Councilmember Figueroa, Councilmember Virgen, Councilmember Delgado, Mayor Pro Tem Galarza, Mayor Hernandez

Absent: None
VIRTUAL PUBLIC MEETINGS:

1. Resolution No. 2023-08 a Resolution to Continue Fully or Partially Virtual Public Meetings (AB 361) Motion: To approve per staff recommendation
Made by: Mayor Pro Tem Galarza
Seconded by: Councilmember Virgen
Approved: 5-0, by a unanimous voice vote
APPROVAL OF AGENDA:

City Manager Martin requested to continue Item 11 to next meeting.

11. Consideration to fill five (5) Planning Commission Vacancies.

Motion: To approve the agenda with modifications
Made by: Mayor Pro Tem Galarza
Seconded by: Councilmember Virgen
Approved: 5-0, by a unanimous voice vote

Item 4.

Minutes City Council Closed Session and Regular Meeting February 22, 2023

ADJOURN TO CLOSED SESSION: 5:03 P.M.

2. CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Property: 85-711 Peter Rabbit Lane
Agency Negotiator: City Manager and Development Services Director Negotiating Parties: Hidden Harvest, Inc.

Under Negotiation: Prices and Terms
RECONVENE REGULAR MEETING: - 6:00 P.M.

ROLL CALL:

Mayor Hernandez did not return after closed session.

PLEDGE OF ALLEGIANCE:

Bill Pattison led the pledge of allegiance.

CLOSED SESSION ANNOUNCEMENTS:

No reportable action taken.

PROCLAMATIONS/PRESENTATIONS:

1. Proclamation for Andrea Carranza
WRITTEN COMMUNICATIONS:

None.

CONSENT CALENDAR:

2. Special Meeting Minutes of February 3, 2023, of the City Council, Coachella Fire Protection District, Coachella Sanitary District, Coachella Financing Authority, Coachella Educational and Governmental Access Cable Corporation, Coachella Water Authority, and Successor Agency to the Coachella Redevelopment Agency.

3. Meeting Minutes of February 8, 2023, of the City Council, Coachella Fire Protection District, Coachella Sanitary District, Coachella Financing Authority, Coachella Educational and Governmental Access Cable Corporation, Coachella Water Authority, and Successor Agency to the Coachella Redevelopment Agency.

4. Investment Report October 2022.

5. Authorize a Community-Based Grant to Culturas Music and Arts in the amount of $3,000 to support its Women Rising Event.

6. Approve a Community Based Grant to the American Outreach Foundation in the amount of $1,000.

7. Voucher Listing- EFT's/Utility Billing Refunds/FY 2022-23 Expenditures as of February 22, 2023, $5,314,825.81.

Item 4.

Minutes City Council Closed Session and Regular Meeting February 22, 2023

8. Approve a Community Based Grant to the Coachella Youth Baseball and Softball Association in the Amount of $1,000.

Motion: To approve as presented on Consent Items 5,6 and 8 Made by: Councilmember Figueroa
Seconded by: Councilmember Virgen
Approved: 4-0, by a voice vote

Absent: Mayor Hernandez
NEW BUSINESS CALENDAR (LEGISLATIVE AND ADMINISTRATIVE):

9. Greater Coachella Valley Chamber of Commerce July 1, 2022 – January 31, 2023.

10. Authorize City Manager to execute Change Order #1 in an amount of $192,882.00 plus 15% contingency and authorize appropriation of $159,383.28 from General Fund for the Bagdouma Court Improvements Project – City Project P-21, CDBG Project No. 4.CO.24-20.

Motion: To approve per staff recommendation
Made by: Councilmember Figueroa
Seconded by: Mayor Pro Tem Galarza
Approved: 4-0, by a voice vote

Absent: Mayor Hernandez

12. Authorize the City Manager to execute a Professional Services Agreement with Dokken Engineering for the Grapefruit/Airport Boulevard Crossing Water Transmission Main Project in the amount of $413,028.00.

Motion: To approve per staff recommendation
Made by: Councilmember Figueroa
Seconded by: Councilmember Virgen
Approved: 4-0, by a voice vote

Absent: Mayor Hernandez

13. Authorize an Operating Agreement with Bound Corporation for Scooters and E-Bikes.

Motion: To approve per staff recommendation
Made by: Councilmember Figueroa
Seconded by: Councilmember Delgado
Approved: 4-0, by a voice vote

Absent: Mayor Hernandez
PUBLIC HEARING CALENDAR (QUASI-JUDICIAL):

Mayor Pro Tem Galarza opened up the Public Hearing at 7:13 p.m. and closed it at 7:16 p.m.

Item 4.

Minutes City Council Closed Session and Regular Meeting February 22, 2023

14. Coachella Entertainment Park (EP No. 22-01 36-Month Renewal Request - Adopt Resolution No. 2023-09 approving a renewal of Entertainment Permit No. 22-01 for the Coachella Entertainment Park outdoor entertainment venue located on a 1.24 acre site at 85-994 Grapefruit Blvd (APN# 778-030-005 and 778- 180-001). Applicant: Nicolas Meza.

Motion: To approve per staff recommendation
Made by: Mayor Pro Tem Galarza
Seconded by: Councilmember Figueroa
Approved: 4-0, by a voice vote

Absent: Mayor Hernandez
Mayor Pro Tem Galarza opened up the Public Hearing at 7:16 p.m. and Closed at 7:21 p.m.

15. Adopt Resolution No. 2023-10 to approve the financing of the Tripoli CIC, LP, (the “Borrower”) by the California Municipal Finance Authority (CMFA) and conduct a public hearing under the Tax and Equity Fiscal Responsibility Act (“TEFRA”) and the Internal Revenue Code of 1986, as amended (the “Code”), in connection with the proposed issuance of revenue bonds by the California Municipal Finance Authority (the “CMFA”), a joint exercise of powers authority and public entity of the State of California, in an amount not to exceed $40,000,000, (the “Bonds”), to finance or refinance the acquisition, construction, improvement and equipping of a multifamily rental housing project located at 51392 Cesar Chavez Street, Coachella, California (the “Project”).

Motion: To approve per staff recommendation
Made by: Councilmember Figueroa
Seconded by: Mayor Pro Tem Galarza
Approved: 4-0, by a voice vote

Absent: Mayor Hernandez
PUBLIC COMMENTS (NON-AGENDA ITEMS):

None
REPORTS AND REQUESTS:

None.

ADJOURNMENT:

There being no further business to come before the City Council and the Agencies, Mayor Pro Tem Galarza adjourned the meeting at 7:31 P.M.

Item 4.

STAFF REPORT
3/8/2023
TO: Honorable Mayor and City Council Members
FROM: Rene Rosales, Code Compliance Manager
SUBJECT: Adopt Resolution No. 2023-14, a Resolution of the City Council of the City of Coachella, California, Authorizing the Extension of the Service Fee Collected on behalf of the Riverside County Abandoned Vehicle Abatement Service Authority until May 2034
STAFF RECOMMENDATION:

Adopt Resolution No. 2023-14 authorizing the extension of the service fee collected on behalf of the Riverside County Abandoned Vehicle Abatement Service Authority until May 2034.

BACKGROUND:

In 1990, the California State Legislature enacted legislation allowing for the creation of countybased vehicle service authorities, pursuant to the provisions of Vehicle Code Section 22710. In June 1994, the Riverside County Abandoned Vehicle Abatement Service Authority (AVA) was formed and imposed a one-dollar vehicle registration fee on vehicles registered to an owner with an address in the County of Riverside.

Within the last ten (10) years, the City of Coachella has received approximately $583,775.28 in disbursements from the Riverside County Abandoned Vehicle Abatement Service Authority to help fund the cost of abating abandoned, wrecked, dismantled or inoperative vehicles.

Vehicle registration fees are collected by the Department of Motor Vehicles and allocated to Riverside County Abandoned Vehicle Abatement Service Authority by the State Controller pursuant to Vehicle Code Section 9250.7. Fees are then allocated to participating entities based on the size and population of each entity in relation to the total size and population of Riverside County, and based on a percentage of the vehicles abated by each entity in relation to the total vehicles abated by the Riverside County Abandoned Vehicle Service Authority as a whole.

The current program is set to expire in May 2024. New legislation allows the local authorities to extend the programs every 10 years with the approval of the county and a majority of the cities comprising a majority of the population of the incorporated areas. Adoption of the attached resolution is the first step toward the extension of this important program.

Item 5.

DISCUSSION/ANALYSIS:

The Code Enforcement Division relies on the resources of the AVA program to remove and dispose of abandoned, wrecked, dismantled, or inoperative vehicles, and be reimbursed through the Riverside County Abandoned Vehicle Abatement Service Authority for staff time and costs incurred by the city in the abatement of abandoned, wrecked, dismantled and inoperable vehicles.

FISCAL IMPACT:

There is no fiscal impact with the approval of Resolution No. 2023-14. This is the first step in the process toward the extension of the AVA program. There is the continued potential for the income from the program to help fund the abatement of abandoned, wrecked, dismantled or inoperable vehicles.

RECOMMENDED ALTERNATIVE(S):

Staff recommends that the City Council adopt Resolution No. 2023-14 extending the Abandoned Vehicle Abatement Program until May 14, 2034.

Item 5.

RESOLUTION NO. 2023-14

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COACHELLA,

CALIFORNIA, AUTHORIZING THE EXTENSION OF THE SERVICE FEE

COLLECTED ON BEHALF OF THE RIVERSIDE COUNTY ABANDONED
VEHICLE ABATEMENT SERVICE AUTHORITY UNTIL MAY 2034.

WHEREAS, the Riverside County Abandoned Vehicle Abatement Service Authority was formed on or about June 1, 1994, pursuant to the provisions of California Vehicle Code §§ 9950.7 and 22710 enacted by the Legislature in 1990 which authorize the establishment of a service authority and imposition of a service fee on all registered motor vehicles located within a county; and
WHEREAS, beginning in June 1994 and continuing to the present, the Riverside County Abandoned Vehicle Abatement Service Authority has been the recipient of service fees collected on its behalf by the California Department of Motor Vehicles; and WHEREAS, the service fees received by the Riverside County Abandoned Vehicle Abatement Service Authority are used to reimburse local governmental agencies for a portion of their costs incurred as a result of the abatement, removal and disposal as public nuisances of any abandoned, wrecked, dismantled, or inoperative vehicles or parts thereof; and WHEREAS, the Riverside County Abandoned Vehicle Abatement Service Authority apportions and distributes service fee proceeds to each member agency according to the formula set forth in California Vehicle Code §§ 22710; and
WHEREAS, since the establishment of the Abandoned Vehicle Abatement program in June 1994, it has disbursed $22,952,216 in service fee proceeds to member agencies and caused the abetment of approximately 146,561 abandoned, wrecked, dismantled, or inoperative vehicles located in various cities and the unincorporated area of Riverside County; and WHEREAS, the service fee collected as part of the Abandoned Vehicle Abatement Service Authority program is set to expire in May 2024; and WHEREAS, the Legislature recently amended California Vehicle Code § 9250.7 to allow for an extension of the service fee collected as part of the Abandoned Vehicle Abatement program in increments of up to 10 years each if the board of supervisors of the county, by a two-thirds vote, and a majority of the cities comprising a majority of the population of the incorporated areas within the county adopt resolutions providing for the extension of the service fee; and WHEREAS, it is desirable to the City of Coachella to have the Abandoned Vehicle Abatement program continue beyond its current termination date of May 2024.

NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Coachella, California approves the extension of the service fee collected on behalf of the Riverside County Abandoned Vehicle Abatement Service Authority until May 14, 2034.

PASSED, APPROVED AND ADOPTED at a regular meeting of the Coachella City Council held on this 8th day of March 2023, by the following vote:

Item 5.

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________________
Steven A. Hernandez
Mayor
ATTEST:
___________________________________
Angela M. Zepeda
City Clerk
APPROVED AS TO FORM:

Carlos Campos
City Attorney

Item 5.

STAFF REPORT
3/8/2023
TO: Honorable Mayor and City Council Members
FROM: Jason Stevens, IT Manager
SUBJECT: Mobile/Portable Livestream Audio, Video, Teleconferencing System STAFF RECOMMENDATION:

Staff recommends that the City Council authorize the purchase of equipment to facilitate a multi camera mobile/portable livestream audio video teleconferencing system.

BACKGROUND:

The City of Coachella IT department currently does not have a portable all in one multi camera audio / video solution to properly accommodate the frequent audio and video requests that the department receives. These requests range from small public announce (PA) audio system setups at various venues throughout the city to more complex and larger video conferencing, meeting and livestream events held at locations such as the library meeting rooms, corporate yard upstairs hall and other locations. Recently the City has also been hosting multiple outside agencies where they have specific audio video requirements for their meetings and events.

City Staff is under the directive to more and better engage with the public through communication and sharing of events through multimedia and social media engagements and currently this is being perform through cell phones that do not have the highest level of production and quality. This system would allow the City to better engage with the public through social media, livestreaming of events and future Public, Educational and Governmental (PEG) access broadcasting.

With the start of the new IT Manager a bare minimum amount of equipment has been purchased in order to provide a basic level of service for these requests however it is staffs desire to offer a more professional and quality experience for these events and outside hosted agencies. While IT staff can accommodate the smaller events with the current equipment we cannot meet the requirements of large-scale conferences, meetings and events at the quality and coverage level desired.

The multi-cam AV system would provide a backup to the primary City Council chamber audio/video system in the event of a catastrophic failure of that system or where meetings would need to be operated from an alternate location. This would also provide a portable system for emergency operation center (EOC) operations to facilitate networking, communications and

Item 6.
conferencing services in the event of a disaster where or if the current EOC center become inhabitable or unavailable. This system lastly would provide the capabilities to provide press briefings or live city announcements and communication to the public both at current city facilities or outside.

DISCUSSION/ANALYSIS:

City IT Staff has designed and engineered this solution based on our requirements to meet all of the above stated needs and goals. A parts list was generated and each item priced out at three vendors that the City currently does business with for IT/Audio/Video procurement and has active payment terms with. There is not currently an available turnkey multi-cam conference AV system that can be purchased directly that IT staff could determine which is why an itemized solution was designed.

The three vendors that were priced out were Amazon, B&H Photo Video and Full Compass AV.

The lowest price vendor for most items was B&H Photo Video which offers NASPO pricing and has all items available. A quote from B&H Photo Video was generated for the majority of items needed for this system and is the attached quote for consideration totaling $60,326.10 Amazon Estimate = $69,196.57
B&H Photo Video Estimate = $60,326.10
Full Compass Estimate = $85,200.61
ALTERNATIVES:

1. Submit this item for the next budget cycle

2. Not authorize this system at this time
FISCAL IMPACT:

Should the City Council approve the staff recommended system the funds would be allocated from the General Fund Reserves totaling $60,326.10

Item 6.

Federal ID#: 13-2768071
Prices Are Valid Until: 03/30/23 Quote No.: 1095759912
Reference No.: NASPO-CA-P
Sold To: Jason Stevens
City Of Coachella
53462 Enterprise Way
Attn: Jason Stevens
COACHELLA, CA 92236

Bill Phone: (442)400-5755
Date
02/27/23
Customer Code
B6274001
Terms
N/A
Salesperson
WB
Ship Via

MULTIPLE
Qty Ord Item Description
SKU#
MFR# Item Price Amount
3 1
1 AURAY RACK DRAWER LOCKING 3U/REG
AURAY 10-32 PHILIPS RACK SCRWS & WSHRS (100)/REG
AURAY RS-V-1U ONE-SPACE VENTED RK SHLF/4 PAK/REG
AURDL3U
AURSW1032100
AURSV1U4K
(RD-L-3U)
(RSW-1032-100)
()

63.74 14.99

69.96 191.22

14.99 69.96
Country of Origin: CHINA
Country of Origin: CHINA
In Stock - while supplies last.

In Stock - while supplies last.

Instant Savings 10.00 $10.00 Instant Savings Exp. 04/30/23 This item currently has a price of $69.96 while supplies last.

CONSISTS OF:
4 AURAY VENTED RACK SHELF 1U/REG
Continued on Next Page ...

BNH_quote#X Customer Copy Page 1 of 8

Item 6.

Federal ID#: 13-2768071
Quote No.: 1095759912
Date
02/27/23
Customer Code
B6274001
Terms
N/A
Salesperson
Slsm
Ship Via

MULTIPLE
Qty Ord Item Description
SKU#
MFR# Item Price Amount
3 1
2 2
FURMAN M-8DX PWR CONDITIONER w/LED VOLTMETER/REG
FURMAN 15A POWER SEQUENCER WITH 10' CORD/REG
TRIPP-LITE RS1215-RA PDU BASIC DUAL VOLT 100/REG
AC CLDPLT T1-QUIET COOLING SYS 1U/EXHAUST/REG
AURSV1U
FUM8DX
FUM8S
TRRS1215RA
ACAICPT1
(RS-V-1U)
(M-8DX)
(M-8S)
(RS1215-RA)
(AI-CPT1)
164.96
215.71

74.04 96.75
494.88
215.71
148.08
193.50
Country of Origin: CHINA
Country of Origin: CHINA
Country of Origin: CHINA
Country of Origin: CHINA
Country of Origin: CHINA
In Stock - while supplies last.

In Stock - while supplies last.

In Stock - while supplies last.

In Stock - while supplies last.

In Stock - while supplies last.

AURSV1U (Continued)
Continued on Next Page ...

BNH_quote#X Customer Copy Page 2 of 8

Item 6.

Federal ID#: 13-2768071
Quote No.: 1095759912
Date
02/27/23
Customer Code
B6274001
Terms
N/A
Salesperson
Slsm
Ship Via

MULTIPLE
Qty Ord Item Description
SKU#
MFR# Item Price Amount
1 3
1 3
1 3
BLACK-MAGIC ATEM 2 M/E CONSTELLATION HD SWITCHER/REG
CANON CRN500 PRO 4K PTZ CAM w/NDI/15x OZ BLK/REG
SKAARHOJ PTZ PRO V2 CAMERA CONTROLER w/BPI/REG
KILOVIEW 12G-SDI-NDI CONVERTER/REG
BLACK-MAGIC ATEM STUDIO CONVERTER 2/REG

BLACK-MAGIC ATEM CAMERA CONVERTER/REG
BLATMS21ME2H
CAPTZCRN500
SKPTZPROV2B
KIKVN30
BLATEMPSTUC2
BLACC
(SWATEMSCN2/1ME2/HD)
(4839C001)
(PTZ-PRO-V2B)
(KV-N30)
(SWRCONVRCK2)
(SWRCONV)
1,505.16
5,393.49
2,263.51
819.66
1,807.08
555.00
1,505.16
16,180.47
2,263.51
2,458.98
1,807.08
1,665.00
Country of Origin: INDONESIA
Country of Origin: JAPAN
Country of Origin: DENMARK
Country of Origin: CHINA
Country of Origin: SINGAPORE
Country of Origin: SINGAPORE
In Stock - while supplies last.

In Stock - while supplies last.

In Stock - while supplies last.

In Stock - while supplies last.

In Stock - while supplies last.

Continued on Next Page ...

BNH_quote#X Customer Copy Page 3 of 8

Item 6.

Federal ID#: 13-2768071
Quote No.: 1095759912
Date
02/27/23
Customer Code
B6274001
Terms
N/A
Salesperson
Slsm
Ship Via

MULTIPLE
Qty Ord Item Description
SKU#
MFR# Item Price Amount
2 2
3 1
1 CANON XF605 HD CAMCORDER/REG

MANFROTTO LANC REMOTE CONTROL/REG
FEELWORLD 7" 4K HDMI IN-AND-OUT HIGH-BRIGHT MNTR/REG
BLACKMAGIC SMARTSCOPE DUO 4K 2/REG

BLACK-MAGIC HYPERDECK STUDIO HD PLUS/REG
CAXF605
MAMVR901ECLA
FEFW279
BLSSD42

BLHDSHDPLUS
(5076C002)
(MVR901ECLA)
(FW279)
(SMTWSCPED4K2)
(HYPERD/ST/DCHP)
4,539.90
285.50
194.99
785.88
617.16
9,079.80
571.00
584.97
785.88
617.16
Country of Origin: JAPAN
Country of Origin: ITALY
Country of Origin: CHINA
Country of Origin: SINGAPORE
Country of Origin: SINGAPORE
In Stock - while supplies last.

In Stock - while supplies last.

The item listed above has an E-waste Fee of $4.00
In Stock - while supplies last.

In Stock - while supplies last.

The item listed above has an E-waste Fee of $4.00
In Stock - while supplies last.

Continued on Next Page ...

BNH_quote#X Customer Copy Page 4 of 8

Item 6.

Federal ID#: 13-2768071
Quote No.: 1095759912
Date
02/27/23
Customer Code
B6274001
Terms
N/A
Salesperson
Slsm
Ship Via

MULTIPLE
Qty Ord Item Description
SKU#
MFR# Item Price Amount
1 1
8 4
1 BLACK-MAGIC TERANEX MINI - RACK SHELF/REG
BLACK-MAGIC BLACKMAGIC WEB PRESENTER 4K/REG
BLACK-MAGIC MICRO CONVERTER BIDIRECT SDI/HDMI 12G/REG
VIEWSONIC 22 FHD 10 POINT TOUCH MONITOR/REG
SONNET ECHO EXPRS SE3E TBT 3 ED-3SL PCIE EXPS/REG

BLTERMRS
BLWEBPTR4K
BLMCBDSH12G
VITD2230
SOECEXSE3ET3
(CONVNTRM/YA/RSH)
(BDLKWEBPTR4K)
(VBDCSDIHDMI1)
(TD2230)
(ECHO-EX-SE3E-T3)

98.79 599.40
146.52
289.99
660.45

98.79 599.40
1,172.16
1,159.96
660.45
Country of Origin: CHINA
Country of Origin: INDONESIA
Country of Origin: SINGAPORE
Country of Origin: CHINA
Country of Origin: UNITED STATES
In Stock - while supplies last.

In Stock - while supplies last.

In Stock - while supplies last.

In Stock - while supplies last.

In Stock - while supplies last.

The item listed above has an E-waste Fee of $5.00
In Stock - while supplies last.

Continued on Next Page ...

BNH_quote#X Customer Copy Page 5 of 8

Item 6.

Federal ID#: 13-2768071
Quote No.: 1095759912
Date
02/27/23
Customer Code
B6274001
Terms
N/A
Salesperson
Slsm
Ship Via

MULTIPLE
Qty Ord Item Description
SKU#
MFR# Item Price Amount
1 1
1 3
3 2
BLACK-MAGIC DECKLINK DUO 2 PCIe CAPTURE CARD/REG

ELGATO STREAM DECK XL/REG
HOLLYLAND SLDCMC C1 FL-DPLX WL INTRCM w/6-HEADST/REG
TACTICAL TCTCL FIBER CBL/REEL/SNGL MODE/LC/500'/REG
NEEWER HD VID TRIPOD w/FLUID DRAG HEAD-78.7"/REG
LD CARDIOID POWERED COLUMN PA -3000W PEAK/REG
BLDLD2

ELSTRMDKXL
HOHLSC16S
TAR2LC500
NE66600617
LDSMAUI44G2
(BDLKDUO2)
(10GAT9901)
(HL-SOLIDCOM C1-6S)
(2LC0500TFR)
(66600617)
(LDS-MAUI44G2)
439.56
239.23
1,313.13
484.23
119.99
2,219.99
439.56
239.23
1,313.13
1,452.69
359.97
4,439.98
Country of Origin: INDONESIA
Country of Origin: TAIWAN
Country of Origin: CHINA
Country of Origin: UNITED STATES
Country of Origin: CHINA
Country of Origin: CHINA
In Stock - while supplies last.

In Stock - while supplies last.

In Stock - while supplies last.

Special Order. 7-14 business days
Temporarily Out of Stock. More on the Way
Your request for the additional qty has been approved
This Is A Special Order Item, And Is Not Returnable.

Continued on Next Page ...

BNH_quote#X Customer Copy Page 6 of 8

Item 6.

Federal ID#: 13-2768071
Quote No.: 1095759912
Date
02/27/23
Customer Code
B6274001
Terms
N/A
Salesperson
Slsm
Ship Via

MULTIPLE
Qty Ord Item Description
SKU#
MFR# Item Price Amount
2 1
2 2
LD MAUI 28 G2 PA SYSTEM - BLACK/REG
ODYSSEY GLD STL 14/16SP COMBO RK/WHLS/1 SD TBL/REG
ODYSSEY UTIL TRNK/WHLS/STCKNG CSTR PLTS/42x20"/REG
CAMPLEX MTP MALE APC-12LC UPC FBR BRKT CBL-3'/REG
LDMAUI28G2
ODFZGS1416WX
ODFZUT34422W
CAMTPSML3
(LDS-MAUI28G2)
(FZGS1416WDLX)
(FZUT34422WS)
(CMX-MTPSMLC-003)
1,124.99
621.59
488.39

63.05 2,249.98
621.59
976.78
126.10
Country of Origin: CHINA
Country of Origin: CHINA
Country of Origin: CHINA
Country of Origin: UNITED STATES
Back-Ordered - Special Order. No ETA Available at this time Special Order. 3-7 business days
CONSISTS OF:
2 Box 1 of 2 - Mixer/
. No ETA Available at this time
2 Box 2 of 2 - Compact Column/
. No ETA Available at this time
Special Order. 6-10 weeks
Special Order. 6-10 weeks
This Is A Special Order Item, And Is Not Returnable.

This Is A Special Order Item, And Is Not Returnable.

This Is A Special Order Item, And Is Not Returnable.

This Is A Special Order Item, And Is Not Returnable.

Continued on Next Page ...

BNH_quote#X Customer Copy Page 7 of 8

Item 6.

Federal ID#: 13-2768071
Quote No.: 1095759912
Date
02/27/23
Customer Code
B6274001
Terms
N/A
Salesperson
Slsm
Ship Via

MULTIPLE
Qty Ord Item Description
SKU#
MFR# Item Price Amount
Special Order. 7-14 business days
PLEASE NOTE: ------------------------------------------------------------------ **** Please reference your quote number on all PO's **** **** ALL PRICES ARE LISTED IN USD ****
Certain items may be enforced by vendor to sell at the
vendor-imposed price posted at the time of order.

Payment Type -

NO PAYMENT TYPE SELECTED

- Amount

Sub-Total:

Shipping:

E-Waste:

Tax:

Total:
54,757.12
737.73

40.00 4,791.25
60,326.10
BNH_quote#X Customer Copy Page 8 of 8

Item 6.

B&H - B&H Photo Video
AZ - Amazon
FC - Full Compass AV
Odyssey Pro Combo Rack - BH $621.59 B&H Odyssey Pro Combo Rack with Glide Platform, Side Table, and Casters (14 RU over 16 RU) $739.95 AZ Odyssey Flight Zone Combo Rack
$914.95 FC Odyssey CXP1118WCXP Combo Rack Case with Wheels 2X Oddyssey Trunk - BH $488.39 ($976.78) B&H Odyssey Flight Zone Utility Trunk Touring Case with Wheels, Caster Stacking Plates, and Dividers $722.79 ($1,445.58) AZ Odyssey Stakpak Utility Case: 42X17X20 - FZUT34422W $979.99 ($1,959.98) FC Gator G-TOURTRK4522HS45"x22"x27" Utility Flight Case 3X Rack Drawer 3U - BH 84.11 (252.33) AZ NavePoint Server Cabinet Case 19 Inch Rack Mount DJ Locking Lockable Deep Drawer

63.74 (191.22) BH Auray Locking Rack Drawer (3 RU)
$139.95 FC RU Locking Rack Drawer with Key
Rack Screws - BH $35.88 AZ Reliable Hardware Company RH-RMSET-25-A 25 Sets of Rack Rail Screws $14.99 BH Auray RSW-1032-100 10-32 Phillips Rack Screws and Washers (Set of 100) $50.97 FC Chrome Rack Screws with Plastic Washer
4X Vented Rack Shelf - BH $119.96 ($359.88) AZ C Infinity Vented Cantilever 1U Universal Rack Shelf, $69.96 BH Auray Vented Rack Shelf Value Kit (1 RU, 4-Pack) $79.99 ($319.96) FC RU, 15" Deep Vented Shelf with Elongated Vent Holes 4 Wireless LAV rack kit - AZ $297.99 AZ Wireless Microphone System, Phenyx Pro Quad Channel Wireless Mic Set w/ 4 Bodypacks 8 port 4 cable ant kit - AZ $39.99 AZ Phenyx Pro BNC Antenna Kit, Four BNC Connecting Cables 50cm/1.6FT for Front-Mounting Antennas 4 Wireless Mics - AZ $329.00 AZ GTD Audio 4x800 Adjustable Channels UHF Diversity Wireless Cordless Handheld Microphone Mic System $529.99 AZ Phenyx Pro Wireless Microphone System, Eight-Channel Wireless Mic, w/ 8 Handheld Dynamic Microphones 2X LD Sys PA 44 G2 - BH $2,870.99 ($5,741.98) AZ LD Systems PA System, Black (LDS-MAUI44G2) $2,899.99 ($5,799.98) FC LD Systems MAUI44G2
$2,219.99 ($4,439.98) BH LD Systems MAUI 44 G2
2X LD Sys PA 28 G2 - BH $1,499.99 ($2,998.00) AZ LD Systems PA System, Black (LDMAUI28G2) (Senior Center) $1,499.99 ($2,998.00) FC LD Systems MAUI28G2
$1,124.99 ($2,249.98) BH LD Systems MAUI 28 G2
3X Furman Merit Power - BH $164.96 ($494.88) BH Furman Merit Series M-8Dx 9-Outlet Power Conditioner $195.49 ($586.47) AZ Furman M-8Dx Merit Series Power Conditioning, 15 Amp, 9 Outlets with $239.95 ($719.85) FC Furman M-8DX15A Power Conditioner with 9 Outlets Furman Merit M-8S Power Sequencer - BH $215.71 BH Furman Merit M-8S Power Sequencer $429.95 AZ Furman M-8S15A Power Sequencer
$429.95 FC Furman M-8S15A Power Sequencer
$107.73 (215.46) AZ Tripp Lite 14 Outlet Network-Grade Rackmount PDU 2X Tripplite PDU - BH $74.04 ($148.08) BH Tripp Lite 1U Rack Mount Power Strip $185.24 ($370.48) FC Tripp Lite PDU1220Single-Phase Basic PDU with 13-Outlets $129.00 AZ AC Infinity CLOUDPLATE T1-N, Rack Mount Fan Panel 1U, Intake 1U Intake Quiet - BH $96.75 BH AC Infinity CLOUDPLATE T1 Quiet Rack Cooling Fan System (1 RU, Intake) $189.00 FC Middle Atlantic QTFP-13SP Quiet Fan Panel
$129.00 AZ AC Infinity CLOUDPLATE T1, Rack Mount Fan Panel 1U, Exhaust Airflow 1U Exhaust Quiet - BH $96.75 BH AC Infinity CLOUDPLATE T1 Quiet Rack Cooling Fan System (1 RU, Exhaust) $189.00 FC Middle Atlantic QTFP-13SP Quiet Fan Panel
BMD ATEM Constellation 2ME HD - BH $1,695.00 AZ Blackmagic Design ATEM 2 M/E Constellation HD $1,505.16 BH Blackmagic Design ATEM 2 M/E Constellation HD $1,695.00 FC Blackmagic Design ATEM 2 M/E Constellation HD 3X Canon N500 PTZ Camera - BH $5,399.00 (16,197.00) AZ Canon CR-N500 (BK)(JP/US) $5,399.00 (16,197.00) FC Canon CR-N500
$5,394.49 (16,180.47) BH Canon CR-N500
Skaarhoj PTZ Pro Controller - BH $2,263.51 AZ SKAARHOJ PTZ Pro V2 Camera Controller $2,263.51 BH Skaarhoj PTZ Pro V2 Camera Controller
$2,263.51 FC SKAARHOJ PTZ Pro V2 Camera Controller
3X Kiloview 12G NDI Converter - BH $819.66 (2,458.98) BH Kiloview 12G-SDI-NDI Bidirectional NDI Converter $819.66 (2,458.98) AZ Kiloview 12G-SDI-NDI Bidirectional NDI Converter $819.66 (2,458.98) FC Kiloview 12G-SDI-NDI Bidirectional NDI Converter BMD Studio Converter - BH $1,935.00 AZ Blackmagic Design ATEM Studio Converter 2, 4 Bi-Directional Converters in 1RU Unit, 4 x Fiber to SDI 10 bit Converters $2,035.00 FC Blackmagic Design ATEM Studio Converter 2, 4 Bi-Directional Converters in 1RU Unit, 4 x Fiber to SDI 10 bit Converters $1,807.08 BH Blackmagic Design ATEM Studio Converter 2
3X BMD Camera Converter - BH $625.00 (1,875) AZ Blackmagic Design ATEM Camera Converter, 28 miles Transmission Distance, 2 Tally LEDs $625.00 (1,875) FC Blackmagic Design ATEM Camera Converter, 28 miles Transmission Distance, 2 Tally LEDs $555.00 (1,665.00) BH Blackmagic Design ATEM Camera Converter, 28 miles Transmission Distance, 2 Tally LEDs

Item 6.
2X Canon XF605 - BH $4,699 ($9,398.00) AZ Canon XF605 4K UHD Pro Camcorder $4,699 ($9,398.00) FC Canon XF605 4K UHD Pro Camcorder
$4,539.9 ($9,079.80) BH Canon XF605 4K UHD Pro Camcorder 2X Manfrotto Lanc Controller - BH $285.5 ($571.00) BH Manfrotto MVR901ECLA Remote Control LANC (Black) 342.95 ($685.90) AZ Manfrotto MVR901ECLA Remote Control LANC 342.95 ($685.90) FC Manfrotto MVR901ECLARC Clamp LANC Remote Control 3X Camera Field Monitor - BH $339.99 ($1,019.97) AZ FEELWORLD FW279S 7 Inch Ultra Bright 2200nit DSLR Camera Field Monitor Daylight Viewable High Brightness 194.99 (584.97) BH FeelWorld 7" 4K Ultra-Bright Monitor with Loop-Through HDMI $339.99 ($1,019.97) FC FEELWORLD FW279S 7 Inch Ultra Bright 2200nit DSLR Camera Field Monitor Daylight Viewable High Brightness $855.00 AZ Blackmagic Design Smartview Duo 2 Rackmountable Dual 8 inch LCD HDL-SMTVDUO2 BMD Smartview Duo 4K - BH $785.88 BH Blackmagic Design SmartScope Duo 4K Rack-Mounted Dual 6G-SDI Monitors $885.00 FC Blackmagic Design SmartScope Duo 4K 2
BMD HyperDeck Studio HD Plus - BH $695.00 AZ Blackmagic Design HyperDeck Studio HD Plus Recorder $695.00 FC Blackmagic Design HyperDeck Studio HD Plus Recorder $617.16 BH Blackmagic Design HyperDeck Studio HD Plus Recorder BMD Mini Rack Shelf - BH $98.79 BH Blackmagic Design Teranex Mini Rack Shelf $117.95 AZ Blackmagic Design Teranex Mini Rack Shelf | 3 Teranex Mini Fit Rack Mount $115.00 FC Blackmagic Design Teranex Mini Rack Shelf
BMD Web Presenter 4K - BH $599.40 BH Blackmagic Design Web Presenter 4K $660.00 AZ Blackmagic Design Web Presenter 4K
$675.00 FC Blackmagic Design BDLKWEBPTR4KWeb Presenter 4K 8X BMD 12G Bidirection HDMI - BH $146.52 ($1,172.16) BH Blackmagic Design Micro Converter BiDirectional SDI/HDMI 12G $165 ($1,320) AZ Blackmagic Design Micro Converter BiDirectional SDI/HDMI 12G $165 ($1,320) FC Blackmagic Design Micro Converter BiDirect SDI/HDMI 12G 4X Viewsonic Folding Monitors - BH $288.48 ($1,553.92) AZ ViewSonic TD2230 22 Inch 1080p 10-Point Multi Touch Screen IPS Monitor $289.99 ($1,159.96) BH ViewSonic TD2230 22 Inch 1080p 10-Point Multi Touch Screen IPS Monitor $288.48 ($1,553.92) FC ViewSonic TD2230 22 Inch 1080p 10-Point Multi Touch Screen IPS Monitor 2X Intel NUC - AZ $889.00 ($1,778.00) AZ Intel NUC NUC11PAHi7 Mini PC/HTPC,Windows 11 Mini Computer, Four-Core i7 1165G7 1TB / 32GB $789.00 ($1,578.00) BG Intel NUC 11 Performance Mini Desktop Computer (Tall, US Power Cord) 500GB / 16GB $789.00 ($1,578.00) FC Intel NUC 11 Performance Mini Desktop Computer (Tall, US Power Cord) 500GB / 16GB Sonnet Thunderbolt Chassis - BH $699.99 AZ Sonnet Echo Express SEIIIe Thunderbolt 3 Edition (3-Slot PCIe Card Expansion Chassis) $660.45 AZ Sonnet Echo Express SE IIIe Thunderbolt 3 Expansion Chassis for PCIe Cards $699.99 FC Sonnet ECHO-EX-SE3E-T3Echo Express SE IIIe Thunderbolt 3 Edition BMD DeckLink Duo 2 4chan - BH $490.00 AZ Blackmagic Design DeckLink Duo 2 4ch SDI Playback and Capture Card $439.56 BH Blackmagic Design DeckLink Duo 2
$495.00 FC Blackmagic Design Decklink Duo 2PCIe Capture and Playback Card Streamdeck - BH $259.22 AZ Elgato Stream Deck XL - Advanced Stream Control with 32 Customizable LCD Keys $239.23 BH Elgato Stream Deck XL
$259.22 FC Elgato Stream Deck XL - Advanced Stream Control with 32 Customizable LCD Keys Hollyland Solidcom C1 - BH $1,479.00 AZ Hollyland Solidcom C1 Wireless Headset Intercom System 6-Person Full Duplex 1100ft $1,313.13 BH Hollyland Solidcom C1-6S Full-Duplex Wireless DECT Intercom System with 6 Headsets $1,479.00 FC Hollyland Solidcom C1 Wireless Headset Intercom System 6-Person Full Duplex 1100ft 2X Camplex MTP Breakout Kit - BH $63.05 ($126.10) BH Camplex MTP Elite APC Male to 12 LC UPC Duplex External Yellow Single Mode Fiber Breakout Cable $102.85 ($205.70) AZ Ultra Spec Cables Singlemode MPO Male APC to 12 x LC-UPC Simplex Breakout Cable, 1 Meter $102.85 ($205.70) FC Ultra Spec Cables Singlemode MPO Male APC to 12 x LC-UPC Simplex Breakout Cable, 1 Meter FS MTP Cable - FS $1,333.37 Customized 1-24 Fibers OS2 Single Mode LC/SC/ST/FC/LSH/MTP/IP67 3X 500' Fiber Spool - BH $745 ($2,235.00) AZ TFS DuraTAC 2LC0500TFR Steel Armored Tactical Fiber Cable Reel, 500 feet, 2 Fiber, Single Mode, LC $484.23 ($1,452.69) BH Tactical Fiber Systems DuraTAC Armored SM Tactical Fiber Cable & Reel with 2 LC Connectors (500') $843.49 ($2,530.47) FC Camplex CMX-TR04LC-05004-Channel Fiber Optic Tactical Reel with LC Connectors, 500 ft 3X 300' Shielded CAT6 - AZ $284.16 ($852.48) BH Laird Digital Cinema 10GB Belden 10GX CAT6a Enhanced Shielded IP Ethernet Cable (328')

89.00 (267.00) AZ Cat 6E Cat 7 Outdoor Ethernet Cable 300 FT,Adoreen 10Gbps Heavy-Duty Shielded Internet Cable $593.78 ($1,781.34) FC Whirlwind ENC6SR300300' Shielded Tactical CAT6 Cable with Dual RJ45 Connectors Redco Custom Panel - Redco $200.00 Redco Custom Panel
3X Heavy-Duty Tall Tripod - BH $119.99 ($359.97) BH Neewer DS-801 Heavy-Duty Aluminum Tripod System with Fluid Head (70mm Bowl) $139.99 ($419.97) AZ Professional Heavy Duty Video Camera Tripod with Fluid Head, QR Plate for DSLR Camcorder, Max Loading 17.6lbs $669.99 ($2,009.97) FC Manfrotto MVK502AM-1MVH502A Head with MVT502AM Twin Leg Tripod and Bag Audio Patch Cables - AZ $100.00 Pro Co BPBQXF-3 Excellines Balanced Patch Cable - 3 Feet SDI Patch Cables - AZ $100.00 Superbat SDI Cable BNC Cable 3G/6G/12G Ancor USB Hub - AZ $43.99 Ancor USB powered hub

Item 6.

Item 6.

Item 6.

STAFF REPORT
3/8/2023
TO: Honorable Mayor and City Council Members
FROM: Anahi Fernandez, Management Analyst
SUBJECT: Coachella Wireless Telecommunications Facilities Inventory and Status Update – Receive and File
Wireless telecommunication facilities are governed by the requirements of the Coachella Municipal Code Chapter 17.86, Wireless Telecommunication Facilities. New facilities require approval of a conditional use permit (CUP) by the Planning Commission and additions to existing facilities require a site plan review from the planning director. In the City of Coachella, wireless telecommunication facilities were first approved in the late 1990s, but the City did not have an established a monitoring program to ensure these facilities were in compliance with their CUP.

This is the City of Coachella’s first wireless telecommunication facilities status report intended to update the Planning Commission of the visual survey results and identify options to ensure compliance.

A total of 11 wireless facilities were constructed and are currently operational (Attachment 1).

Staff conducted a visual survey on February 16, 2023 of the facility locations and reviewed the condition of the facilities for compliance with conditions of approval. These facilities may be subject to revocation or modification by the Planning Commission if the operation of the facilities is inconsistent with the conditions of approval. A total of 7 were observed to be out of compliance with their CUP conditions of approval due to the following reasons:
 General maintenance issues
 Unmaintained landscaping
 Deterioration of wireless telecommunication facilities  Inability to mitigate visual effects of wireless telecommunication facilities A summary of the status of the 11 wireless facilities is provided in the table below as well as a detailed table in Attachment 2. This report will be prepared for the Planning Commission on an annual basis.

Staff is available to answer questions during the study session.

Attachments:

1. Map of Coachella Wireless Telecommunication Facilities

Item 7.

2. Detailed Status of Existing Wireless Telecommunication Facilities

Item 7.

Approved Coachella Wireless Telecommunication Facilities No. Case
No.

Company Address Approval
Date
Contact Type Facility
Condition
1 CUP
179
Nextel
Communications,
Inc.
86-045
Avenue 52
October 13,
1999
Barbara Saito
17275 Derian
Ave Irvine, CA
92614
949-862-2342
Tower In
Compliance
2 CUP
182
Sprint 86-275
Avenue 50
January 12,
2000
Julie Rizzo
3151 Airway
Avenue Suite
L-3 Costa
Mesa, CA
92626
714-557-6052
Tower In
Compliance
3 CUP
184
AT&T 49-600
Oates
Lane
September
09, 2000
David
Leonard 3050
Chicago Ave,
Suite 100
Riverside, CA
92507
909-782-9868
Tower In
Compliance
4 CUP
192
SpectraSite
Communications
45-800
Dillon
Road
July 17,
2002
Justin Garcia
2301 Dupont
Drive, Suite
200 Irvine, CA
92612
949-255-2300
Tower Not in
Compliance
5 CUP
240
Royal Street
Communications,
LLC
51-335
Harrison
Street
February
03, 2010
Veronica
Arvizu
350
Commerce,
Suite #200
Irvine, CA
92602
858-602-6380
Monopalm Not in
Compliance
6 CUP
243
T-Mobile 49-251
Harrison
St
June 02,
2010
Harwood for
T-Mobile
West Corp
3257 E. Guasti
Rd Suite 200
Ontario, CA
847-571-2738
Monopalm Not in
Compliance

Item 7.

No. Case
No.

Company Address Approval
Date
Contact Type Facility
Condition
7 CUP
292
Verizon Wireless 51-711
Douma
Street
January 31,
2018
Bryce Novak
7711 Normal
Avenue La
Mesa, CA
91941
619-672-2066
Monopalm Not in
Compliance
8 CUP
301
AT&T 51-711
Douma
Street
September
19, 2018
Melissa
Francisco
19519 Jacob
Ave. Cerritos,
CA 91941
562-972-5161
Monoeucal
yptus
Not in
Compliance
9 CUP
302
AT&T Jackson
Square
September
19, 2018
Melissa
Francisco
19519 Jacob
Ave. Cerritos,
CA 91941
562-972-5161
Monopalm Not in
Compliance
10 CUP
317
Verizon Wireless Jackson
Square
February
05, 2020
Garrett
Hawthorne -
Verizon
949-286-700
Ext. 024
Monopalm Not in
Compliance
11 CUP
309
Verizon Wireless 86-351
Avenue 52
January 30,
2019
Allen
Alejandre 27-
130 Paseo
Espada, Suite
A1426 San
Juan
Capistrano,
CA 92675
714-768-9413
Tower In
Compliance

Item 7.
9 8
7 4
2 3
6 5
0 1
10 11
I-10
50TH AVE
54TH AVE
SH-86
SH-111
48TH AVE
JA
C
K
S
ON S
T
FILLM
O
RE ST
TYLER
ST
51ST AVE
POLK
ST

VAN BUREN S
T
53RD AVE
HA
R
RIS

ON ST DILLON RD
48TH ST
49TH AVE
6TH ST
52ND AVE
T
YLER
S
T
52ND AVE
SH-86
H
A
R
RIS
O
N
S
T
48TH AVE
I-10
H
A
R
RIS
O
N
S
T
52ND AVE
POLK
S
T
POLK
ST

VAN BUREN ST
53RD AVE
SH-86
I-10
Source: Esri, Maxar, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AeroGRID, IGN, and the GIS User Community
0 0.225 0.45 0.9 1.35 1.8
Miles
Created July 2022
Map of Coachella Wireless Telecommunications Facilities 2023

Item 7.

Attachment 2
Site 1
Planning Case no: CUP 179
Approval date: October 13, 1999
Location: 86-045 Avenue 52
Type: Tower
Facility Height: 100’
Status: Consistent with Conditions of Approval for CUP. Building permits were approved to install new microwave dishes to existing tower. Needs general maintenance. In Compliance
Last Known Provider: Nextel Communications
CUP 179 Exhibit
Existing Conditions

Item 7.

Site 2
Planning Case no: CUP 182
Approval date: January 12, 2000
Location: 86-275 Avenue 50
Type: Tower
Facility Height: 150’
Status: Construction is in conformance with the plans submitted and conditions imposed. The site is designed to co-locate multiple additional communication carriers on the tower in the future. In Compliance
Last Known Provider: Sprint
CUP 182 Exhibit Existing Conditions

Item 7.

Site 3
Planning Case no: CUP 184
Approval date: September 06, 2000
Location: 49-600 Oates Lane
Type: Tower
Facility Height: 150’
Status: An amendment to CUP 184 was approved on November 02, 2005 to include additional equipment (6 antennas) to the wireless telecommunication facility and a washed-stone exterior shelter. Additional equipment modifications have been approved and made to the telecommunication facility. Opaque fencing was added to obscure outdoor storage area. General maintenance required. In Compliance
CUP 184 Exhibit
Existing Conditions

Item 7.

Last Known Provider: AT&T Wireless Services

Item 7.

Site 4

Planning Case no: CUP 192
Approval date: July 17, 2002
Location: 45-800 Dillon Road
Type: Tower
Facility Height: 110’
Status: A permit request for the replacement of 12 antennas was conditionally granted on January 20, 2016. Condition 12 requires the installment of appropriate view obscuring landscaping in conjunction with the chain link fence to establish a “living fence.” No visible living fence. Landscaping and general maintenance needed. Not in Compliance
Last Known Provider: SpectraSite Communications

CUP 192 Exhibit
Existing Conditions

Item 7.

Site 5
Planning Case no: CUP 240
Approval date: February 03, 2010
Location: 51-335 Harrison Street (Plaza Tonala)
Type: Monopalm
Facility Height: 50’
Status: Two Washingtonia Robusta palm trees were required to be planted adjacent to the monopole wireless tower. Live palm trees were observed.

Synthetic palm materials have not been maintained. Needs general maintenance.

Not in Compliance
Last Known Provider: Royal Street Communications
CUP 240 Exhibit
Existing Conditions

Item 7.

Site 6
Planning Case no: CUP 243
Approval date: June 02, 2010
Location: 49-251 Harrison Street
Type: Monopalm
Facility Height: 60’
Status: Two Washingtonia Robusta palm trees with minimum height of 15’ were required to be planted adjacent to the monopalm wireless tower. No palm trees were observed. Live palm trees need to be replaced. Not in Compliance Last Known Provider: T-Mobile
CUP 243 Exhibit Existing Conditions

Item 7.

Site 7

Planning Case no: CUP 292
Approval date: January 31, 2018
Location: 51-711 Douma Street
Type: Monopalm
Facility Height: 70’
Status: Two date palm trees of a minimum 20’ to 30’ were required to be planted near monopalm wireless tower. No date palm trees were observed. Contact information for owner is posted at site location. Site is well maintained. Not in Compliance
Last Known Provider: Verizon Wireless
CUP 292 Exhibit Existing Conditions

Item 7.

Site 8

Planning Case no: CUP 301
Approval date: September 19, 2018
Location: 51-711 Douma Street
Type: Monoeucalyptus
Facility Height: 70’
Status: Two date palm trees were required to be installed at a height of 20’ to 30’ to mitigate adverse visual effects of the mono-eucalyptus wireless tower. Two live palm trees are present at the site. Site has an existing irrigation leak and broken synthetic tree fronds. Needs maintenance. Not in Compliance Last Known Provider: AT&T
CUP 301 Exhibit
Existing Conditions

Item 7.

Site 9

Planning Case no: CUP 302
Approval date: September 19, 2018
Location: Jackson Square (Located on the southeast corner of 48 and Jackson Street)
Type: Monopalm
Facility Height: 50’
Status: Condition 2 requires two date palm trees of a minimum of 20’ to 30’ in height to be planted adjacent to monopalm tower. No date palm trees were observed. Construction is not in conformance with the plans submitted and conditions imposed, specifically not complying with sizing of synthetic palm fronds and colors. Has not been finalized and needs general maintenance. Not in Compliance
Last Known Provider: AT&T
CUP 302 Exhibit
Existing Conditions

Item 7.

Site 10

Planning Case no: CUP 317
Approval date: March 18, 2020
Location: Jackson Square (located on the southeast corner of Avenue 48 and Jackson Street)
Type: Monopalm
Facility Height: 50’
Status: Two date palm trees were required to be installed at a minimum height of 20’ to 30’ adjacent to monopalm tower. One date palm tree was observed.

Second palm tree needs to be replaced. Contact information for the owner or operator is posted outside of the wireless facility. Not in Compliance Last Known Provider: Verizon Wireless
CUP 317 Exhibit Existing Conditions

Item 7.

Site 11

Planning Case no: CUP 309
Approval date: January 30, 2019
Location: 86-351 Avenue 52
Type: Tower
Facility Height: 200’
Status: Property was once owned by IID, and was purchased by the City in 2009.

In 2019, a Conditional Use Permit for the colocation of six antennas and other ancillary communication equipment to the existing communication lattice tower were approved. Facility is well maintained. In Compliance Last Known Provider: Verizon Wireless
CUP 309 Exhibit Existing Conditions

Item 7.

STAFF REPORT
3/8/2023
TO: Honorable Mayor and City Council Members
FROM: Andrew Simmons, P.E., City Engineer
SUBJECT: Professional Service Agreement with Alta Planning + Design, Inc. to provide Environmental Services related to California Environmental Quality Act (CEQA) for the Connect Coachella Project, City Project ST-138.

STAFF RECOMMENDATION:

Authorize City Manager to execute a Professional Service Agreement with Alta Planning + Design (Alta), Inc. to provide Environmental Services related to California Environmental Quality Act (CEQA) for the Connect Coachella Project, City Project ST-138, in an amount not to exceed $240,225.00.

BACKGROUND:

On June 21, 2022 the City entered into a reimbursement agreement with the Coachella Valley Mountains Conservancy (CVMC), Agreement #38500000P680017. The agreement deliverables include a preliminary engineering report (PER) and state-approved CEQA clearances with 50% design drawings and project summary report for the Connecting Coachella Project (Grapefruit Boulevard Urban Greening Phase II), project No. ST-138. This will provide a complete project approval and environmental document (PA&ED) phase package. The City is actively seeking funding to complete the construction phase, a complete PA&ED package will strengthen future grant applications.

DISCUSSION/ANALYSIS:

In February 2023, the City posted a request for proposals from qualified professional environmental consulting firms. On February 28, 2023, proposals were received from five consulting firms. Staff reviewed the proposals and evaluated based on experience, schedule and familiarity with the area and project. As a result, Alta Planning + Design, Inc. was selected as the top firm for this project. Alta was recently on contract with the City for the project to provide grant application support.

Alta was selected based on an evaluation of all proposals and received the highest score due to their existing knowledge of the project, existing topography and design head start and their proposed schedule will meet the grant deadline. Alta has assembled a high quality team, including partnerships with Terra Nova Planning (currently contracted with the City for on-call

Item 8.
environmental services) and Coast Surveying that will provide an advantage to the project, in both schedule and price, by having advance knowledge and design work on the grant application. They were also the only proposal to include necessary design elements that will provide a more complete environmental and design package.

FISCAL IMPACT:

No fiscal impact to the FY 22/23 CIP Budget. Funding for the Environmental phase is through Coachella Valley Mountains Conservancy Prop 68 Grant, in an amount not to exceed $240,225.00.

ATTACHMENTS:

1. Proposal Rating Summary Table

2. Professional Service Agreement – Alta Planning and Design, Inc.

Item 8.

Company Name Address Office Number Total Score
Kimley Horn
45-025 Manitou Drive, Suite 11
Indian Wells, CA 92210 760-565-5103 89.3
Altum Group
44-600 Village Court, Suite 100
Palm Desert, CA 92260 760-346-4750 89
Alta Planning & Design Inc
617 W 7th Street, Suite 1103
Los Angeles, CA90014 310-756-4055 96
Michael Baker International
75-410 Gerald Ford, Suite 100
Palm Desert, CA 92211 760-341-6103 89
Ultra Systems Environmental
16431 Scientific Way
Irvine CA 92618 949-788-4900 82.7
RFP Consultant Submission List for Environmental Services for Connecting Coachella Project No. ST-138

Item 8.
1 CITY OF COACHELLA

PROFESSIONAL SERVICES AGREEMENT

1. PARTIES AND DATE.

This Agreement is made and entered into this 8th day of March, 2023 by and between the City of Coachella, a municipal corporation organized under the laws of the State of California with its principal place of business at 53390 Enterprise Way, Coachella, California 92236 (“City”) and ALTA Planning + Design, Inc., an active transportation company with its principal place of business at 617 W. 7th Street, Suite 1103, Los Angeles, CA 90017 (“Consultant”). The City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties.”

2. RECITALS.

2.1 Consultant.

Consultant desires to perform and assume responsibility for the provision of certain professional services required by the City on the terms and conditions set forth in this Agreement. Consultant represents that it is experienced in providing active transportation application support to public clients, is licensed in the State of California, and is familiar with the plans of the City.

2.2 Project.

The City desires to engage Consultant to render such services to assist with the preparation of Environmental Services for CEQA for the Connect Coachella Project ST-138 (“Project”) located at 53990 Enterprise Way, Coachella, CA 92236, as set forth in this Agreement.

3. TERMS.

3.1 Scope of Services and Term.

3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately perform the professional services necessary for the Project (“Services”). The Services are more particularly described in Exhibit “A” attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules, and regulations.

3.1.2 Term. The term of this Agreement shall be from March 8, 2023 to June 30, 2024 unless earlier terminated as provided herein. Consultant shall complete the Services

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2 within the term of this Agreement, and shall meet any other established schedules and deadlines.

The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Services.

3.2 Responsibilities of Consultant.

3.2.1 Control and Payment of Subordinates; Independent Contractor. The Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. The City retains Consultant on an independent contractor basis and not as an employee. Consultant retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Consultant shall also not be employees of the City and shall at all times be under Consultant’s exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance.

3.2.2 Schedule of Services. Consultant shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit “B” attached hereto and incorporated herein by reference.

Consultant represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Consultant’s conformance with the Schedule, the City shall respond to Consultant’s submittals in a timely manner. Upon request of the City, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services.

3.2.3 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of the City.

3.2.4 Substitution of Key Personnel. Consultant has represented to the City that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of the City. In the event that the City and Consultant cannot agree as to the substitution of key personnel, the City shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Services in a manner acceptable to the City, or who are determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the Consultant at the request of the City. The key personnel for performance of this Agreement are as follows: Vincent Hellens, LA Office Manager/Senior Associate Engineer.

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3 3.2.5 City’s Representative. The City hereby designates Dr. Gabriel D.

Martin, City Manager or his or her designee, to act as its representative for the performance of this Agreement (“City’s Representative”). The City’s Representative shall have the power to act on behalf of the City for all purposes under this Contract. Consultant shall not accept direction or orders from any person other than the City’s Representative or his or her designee.

3.2.6 Consultant’s Representative. Consultant hereby designates Vincent Hellens, LA Office Manager/Senior Associate Engineer of ALTA Planning + Design, Inc., or his or her designee, to act as its representative for the performance of this Agreement (“Consultant’s Representative”). Consultant’s Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant’s Representative shall supervise and direct the Services, using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.

3.2.7 Coordination of Services. Consultant agrees to work closely with the City staff in the performance of Services and shall be available to the City’s staff, consultants and other staff at all reasonable times.

3.2.8 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subconsultants shall have sufficient skill and experience to perform the Services assigned to them.

Finally, Consultant represents that it, its employees and sub-consultants have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant’s failure to comply with the standard of care provided for herein. Any employee of the Consultant or its sub-consultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project.

3.2.8.1 Period of Performance and Liquidated Damages. Consultant shall perform and complete all Services under this Agreement within the term set forth in Section

3.1.2 above (“Performance Time”). Consultant shall also perform the Services in strict accordance with any completion schedule or Project milestones described in Exhibits “A” or “B” attached hereto, or which may be separately agreed upon in writing by the City and Consultant (“Performance Milestones”). Consultant agrees that if the Services are not completed within the aforementioned Performance Time and/or pursuant to any such Project Milestones developed pursuant to provisions of this Agreement, it is understood, acknowledged and agreed that the City will suffer damage. Pursuant to Government Code Section 53069.85, Consultant shall pay

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4 to the City as fixed and liquidated damages the sum of $100 per day for each and every calendar day of delay beyond the Performance Time or beyond any Project Milestones established pursuant to this Agreement.

3.2.9 Laws and Regulations. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with the Services. If the Consultant performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the City, Consultant shall be solely responsible for all costs arising therefrom. Consultant shall defend, indemnify and hold City, its officials, directors, officers, employees, and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.

3.2.10 Insurance.

3.2.10.1 Time for Compliance. Consultant shall not commence Work under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Consultant shall not allow any sub-consultant to commence work on any subcontract until it has provided evidence satisfactory to the City that the sub-consultant has secured all insurance required under this section.

3.2.10.2 Minimum Requirements. Consultant shall, at its expense, procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Agreement by the Consultant, its agents, representatives, employees or sub-consultants.

Consultant shall also require all of its sub-consultants to procure and maintain the same insurance for the duration of the Agreement. Such insurance shall meet at least the following minimum levels of coverage:
(A) Minimum Scope of Insurance. Coverage shall be at least as broad as the latest version of the following: (1) General Liability: Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001); (2) Automobile Liability:

Insurance Services Office Business Auto Coverage form number CA 0001, codes 8 & 9 (nonowned and hired autos); and (3) Workers’ Compensation and Employer’s Liability: Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance.
(B) Minimum Limits of Insurance. Consultant shall maintain limits no less than: (1) General Liability: Two Million Dollars ($2,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with general aggregate limit is used including, but not limited to, form CG 2503, either the general aggregate limit shall apply separately to this Agreement/location or the general aggregate limit shall be twice the required occurrence limit; (2) Automobile Liability: One Million Dollars ($1,000,000) per accident for bodily injury and property damage; and (3)

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5 Workers’ Compensation and Employer’s Liability: Workers’ Compensation limits as required by the Labor Code of the State of California. Employer’s Liability limits of $1,000,000 per accident for bodily injury or disease. Commercial General Liability and Automobile Liability limits may be satisfied by a combination of primary and umbrella or excess insurance. Umbrella or excess insurance shall provide coverage at least as broad as specified for underlying coverages and covering those insured in the underlying policies.

3.2.10.3 Professional Liability. Consultant shall procure and maintain, and require its sub-consultants to procure and maintain, for a period of five (5) years following completion of the Project, errors and omissions liability insurance appropriate to their profession. Such insurance shall be in an amount not less than $2,000,000 per claim, and shall be endorsed to include contractual liability.

3.2.10.4 Insurance Endorsements. The insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms supplied or approved by the City to add the following provisions to the insurance policies:
(A) General Liability. The general liability policy shall be endorsed to state that: (1) the City, its directors, officials, officers, employees, agents, and volunteers shall be covered as additional insured with respect to the Work or operations performed by or on behalf of the Consultant, including materials, parts or equipment furnished in connection with such work; and (2) the insurance coverage shall be primary insurance as respects the City, its directors, officials, officers, employees, agents, and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant’s scheduled underlying coverage. Any insurance or self-insurance maintained by the City, its directors, officials, officers, employees, agents, and volunteers shall be excess of the Consultant’s insurance and shall not be called upon to contribute with it in any way. (B) Automobile Liability. The automobile liability policy shall be endorsed to state that: (1) the City, its directors, officials, officers, employees, agents, and volunteers shall be covered as additional insureds with respect to the ownership, operation, maintenance, use, loading or unloading of any auto, leased, hired or borrowed by the Consultant or for which the Consultant is responsible; and (2) the insurance coverage shall be primary insurance as respects the City, its directors, officials, officers, employees, agents, and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant’s scheduled underlying coverage. Any insurance or self-insurance maintained by the City, its directors, officials, officers, employees, agents, and volunteers shall be excess of the Consultant’s insurance and shall not be called upon to contribute with it in any way. (C) Workers’ Compensation and Employer’s Liability
Coverage. The insurer shall agree to waive all rights of subrogation against the City, its directors, officials, officers, employees, agents, and volunteers for losses paid under the terms of the insurance policy, which arise from work performed by the Consultant. (D) All Coverages. Each insurance policy required by this Agreement shall be endorsed to state that: (A) coverage shall not be suspended, voided, reduced or canceled except after thirty (30) days prior written notice by certified mail, return receipt

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6 requested, has been given to the City; and (B) any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to the City, its directors, officials, officers, employees, agents, and volunteers.

3.2.10.5 Separation of Insureds; No Special Limitations. All insurance required by this Section shall contain standard separation of insureds provisions. In addition, such insurance shall not contain any special limitations on the scope of protection afforded to the City, its directors, officials, officers, employees, agents, and volunteers.

3.2.10.6 Deductibles and Self-Insurance Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. Consultant shall guarantee that, at the option of the City, either: (1) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its directors, officials, officers, employees, agents, and volunteers; or (2) the Consultant shall procure a bond guaranteeing payment of losses and related investigation costs, claims, and administrative and defense expenses.

3.2.10.7 Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best’s rating no less than A:VIII, licensed to do business in California, and satisfactory to the City.

3.2.10.8 Verification of Coverage. Consultant shall furnish City with original certificates of insurance and endorsements effecting coverage required by this Agreement on forms satisfactory to the City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms provided by the City if requested. All certificates and endorsements must be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, at any time.

3.2.10.9 Reporting of Claims. Consultant shall report to the City, in addition to Consultant’s insurer, any and all insurance claims submitted by Consultant in connection with the Services under this Agreement.

3.2.11 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and lifesaving equipment and procedures; (B) instructions in accident prevention for all employees and subconsultants, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.

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7 3.3 Fees and Payments.

3.3.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit ”A” attached hereto and incorporated herein by reference. The total compensation shall not exceed $240,225.00 (Two Hundred Forty Thousand Two Hundred Twenty Five Dollars). Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.

3.3.2 Payment of Compensation. Consultant shall submit to the City a monthlyitemized statement, which indicates work completed and hours of the Services rendered by Consultant. The statement shall describe the amount of the Services and supplies provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the statement. The City shall, within 30 days of receiving such statement, review the statement and pay all approved charges thereon.

3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by the City.

3.3.4 Extra Work. At any time during the term of this Agreement, the City may request that Consultant perform Extra Work. As used herein, “Extra Work” means any work, which is determined by the City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall not perform, nor be compensated for, Extra Work without written authorization from City’s Representative.

3.3.5 Labor Code Requirements.

3.3.5.1 Prevailing Wages. Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 1600, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. The City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant’s principal place of business and at the project site. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

3.3.5.2 Registration and Labor Compliance. If the Services are being performed as part of an applicable “public works” or “maintenance” project, then, in addition to the foregoing, pursuant to Labor Code sections 1725.5 and 1771.1, Consultant and all subPage 66 Item 8.
8 consultants must be registered with the Department of Industrial Relations (“DIR”). Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants. This Project may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements, including the submission of payroll records directly to the DIR.

3.4 Accounting Records.

3.4.1 Maintenance and Inspection. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of the City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.

3.5 General Provisions.

3.5.1 Termination of Agreement.

3.5.1.1 Grounds for Termination. The City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those services, which have been adequately rendered to the City, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause.

3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, the City may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of the Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request.

3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, the City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.

3.5.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:

Consultant:

ALTA Planning + Design, Inc.
617 W. 7th Street
Los Angeles, CA 90017

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9 Attn: Vincent Hellens, LA Office Manager/Senior Associate Engineer City:

City of Coachella
53390 Enterprise Way
Coachella, CA 92236
Attn: Dr. Gabriel D. Martin, City Manager
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

3.5.3 Ownership of Materials and Confidentiality.

3.5.3.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for the City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all sub-consultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the sub-consultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data, which were prepared by design professionals other than Consultant or provided, to Consultant by the City. The City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at the City’s sole risk.

3.5.3.2 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents and Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant.

Such materials shall not, without the prior written consent of the City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project.

Nothing furnished to Consultant, which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use the City’s name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of the City.

3.5.4 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.

Item 8.
10 3.5.5 Attorneys’ Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorneys’ fees and all other costs of such action.

3.5.6 Indemnification. To the fullest extent permitted by law, Consultant shall defend, indemnify and hold the City, its officials, officers, employees, volunteers and agents free and harmless from claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or relating to the negligent acts, omissions or willful misconduct of Consultant, its officials, officers, employees, agents, consultants and contractors in connection with the performance of the Services, the Project or this Agreement, including without limitation the payment of damages, expert witness fees and reasonable attorneys’ fees and other related costs and expenses. Consultant shall defend, at Consultant’s own cost, expense and risk, such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against the City, its directors, officials, officers, employees, agents or volunteers. Consultant shall pay and satisfy any judgment, award or decree that may be rendered against the City or its directors, officials, officers, employees, agents or volunteers, in any such suit, action or other legal proceeding. Consultant shall reimburse the City and its directors, officials, officers, employees, agents and/or volunteers, for reasonable legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Consultant’s obligation to indemnify shall survive expiration or termination of this Agreement and shall not be restricted to insurance proceeds, if any, received by the City, its official’s officers, employees, agents or volunteers. Notwithstanding the foregoing, to the extent Consultant’s Services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of Consultant.

3.5.7 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties.

3.5.8 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Riverside County.

3.5.9 Time of Essence. Time is of the essence for each and every provision of this Agreement. Neither Party shall be liable to the other Party for failure or delay in performance of this Agreement due to acts of failure or delay in performance of this Agreement due to acts of God, acts of governmental authorities, extraordinary weather conditions or other natural catastrophes, or any other cause beyond the reasonable control or contemplation of either Party or as otherwise defined by law (“Force Majeure Event”), provided the delayed Party shall make reasonable efforts to avoid or mitigate such delay and shall promptly notify the other Party in writing of the cause of the delay and its extent. City will equitably adjust Consultant’s schedule and compensation under this Agreement to the extent reasonably appropriate to the Force Majeure Event.

Item 8.
11 3.5.10 City’s Right to Employ Other Consultants. City reserves right to employ other consultants in connection with this Project.

3.5.11 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.

3.5.12 Assignment or Transfer. Consultant shall not assign, hypothecate or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.

3.5.13 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not workdays. All references to Consultant include all personnel, employees, agents, and subconsultants of Consultant, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content or intent of this Agreement.

3.5.14 Amendment; Modification. No supplement, modification or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.

3.5.15 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel or otherwise.

3.5.16 No Third Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties.

3.5.17 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

3.5.18 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Consultant further agrees to file, or shall cause its employees or sub-consultants to file, a Statement of Economic Interest with the City’s Filing Officer as required under state law in the performance of the Services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of

Item 8.
12 City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

3.5.19 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any sub-consultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City’s Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.

3.5.20 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code, which require every employer to be insured against liability for Workers’ Compensation or to undertake selfinsurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.

3.5.21 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.

3.5.22 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.

3.6 Subcontracting.

3.6.1 Prior Approval Required. Consultant shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.

Item 8.
13 CITY OF COACHELLA ALTA PLANNING + DESIGN, INC.

By: By:

Dr. Gabriel D. Martin Steven Frieson
City Manager Vice President as duly authorized
Approved as to Form:

By: ________________________
Carlos Campos
City Attorney
Attest:

By: _________________________
Angela Zepeda
Deputy City Clerk

Item 8.

B-1
EXHIBIT “A”

SCOPE OF SERVICES

Item 8.

City of Coachella
CITY PROJECT NO. ST-138
Connect Coachella Preparation of
Environmental Services for CEQA
FEBRUARY 28, 2023
NO.1 TECHNICAL PROPOSAL
PREPARED BY ALTA PLANNING + DESIGN, INC.

IN ASSOCIATION WITH
TERRA NOVA PLANNING & RESEARCH, INC.

COAST SURVEYING, INC. Page 74
Item 8.

Page intentionally left blank for printing purposes.

CITY PROJECT NO. ST-138 Connect Coachella Preparation of Environmental Services for CEQA ALTA PLANNING + DESIGN, INC.

Item 8.
617 W 7TH STREET, SUITE 1103, LOS ANGELES, CA 90017
Andrew Simmons, P.E, City Engineer
City of Coachella
53990 Enterprise Way
Coachella, CA 92236
[email protected]
RE: Request for Proposals for Professional Environmental Consulting Services for the Connect Coachella City Project ST-139
Dear Mr. Simmons and Members of the Selection Committee:

We at Alta Planning + Design, Inc. (Alta) understand the importance of this project and bring the combination of engineering, landscape architecture, and outreach skills necessary to successfully deliver the Connect Coachella Environmental Documentation (CEQA) Phase to the City of Coachella (City). Our grant writers and project manager worked closely with the City last year to craft an Active Transportation Program (ATP) Cycle 6 application scope and concept plans that met the needs of the community, and we have leveraged this expertise in our review of City Project ST-138 Preparation of Environmental Services for CEQA. The Alta Team is ready to help seamlessly transition into the implementation phase, work to keep the project in compliance with the Proposition 68 grant funding source, and make sure the project is set up for a successful ATP Cycle 7 program.

Our project team will be led by Alta’s Project Manager Vincent Hellens, ENV SP, QSD, who brings over 17 years of experience planning, designing, and constructing transportation facilities throughout Southern California including Class I bike facilities, cycle tracks, bike boulevards, and Complete Streets. Vincent is wrapping up a Project Approval and Environmental Documentation (PA&ED) for the Atwood Multi Use Trail project for the City of Placentia which will benefit this project. I will serve as the Principal-in-Charge, bringing 26+ years of experience designing signature trails and will provide overall leadership and quality control. As you read through our proposal, you will find that the Alta Team is the most prepared firm with the most knowledgeable staff to deliver Environmental Services for the Connect Coachella project.

Alta brings over 25 years of experience leading more than 500 trail projects across the country and developing many of the standards and best practices for bicycle, pedestrian and trail facilities. We will provide the City with a proven approach to getting this project planned, approved, funded, and ultimately built. The Alta Team offers a number of significant qualifications for this project:

We offer local knowledge and an experienced and cohesive team. Alta is joined by subconsultants who will supplement our broad knowledge of bikeway facilities and trails. We can attest to the capabilities of our subconsultants, Terra Nova Planning & Research, Inc. (Terra Nova), who will lead the CEQA environmental documentation and Coast Surveying, Inc. (Coast) for boundary and topographic surveys. Over the past 10 years, Alta has supported Coachella Valley Association of Governments (CVAG) in delivering Class II bike paths and on-street active transportation corridors in conjunction with the CV Link Program, from planning and environmental services to design and construction management.

Our team gets things built and we create implementation-ready plans. Alta knows how to navigate the various permitting, design, and community challenges that naturally occur during this type of project, and will address them through the remainder of the CEQA process. We pride ourselves on the quantity and quality of pathway and trail projects that we have successfully implemented. We understand what is financially feasible and constructible with an eye for ongoing maintenance costs. We know how to get projects funded and built and are adept at delivering work that seamlessly translates into winning grant applications. Alta has assisted jurisdictions across the country in winning nearly $900 million in grant funding.

FEBRUARY 28, 2023

1. Letter of Transmittal

Item 8.
617 W 7TH STREET, SUITE 1103, LOS ANGELES, CA 90017
We understand the standards and requirements for Class I and II projects. We will help the City navigate the specific design challenges and find appropriate solutions. The Alta Team provides a deep bench of expertise in civil transportation design, traffic engineering, landscaping, and other technical fields needed to complete this project.

Alta co-authored and led the development of key bicycle and pedestrian best practices including the NACTO Urban Bikeway Design Guide and Don’t Give Up at the Intersection Guide, as well as the FHWA Small Town and Rural Multimodal Networks Guide, and we are leading designs for protected intersections and trails across the country.

We see the big picture and, unlike other consultants, the Alta Team will enter into this project with a clear understanding of the City’s needs to efficiently design and obtain environmental clearances within the Prop 68 Grant Program deadline. We trust you will find our team and its combination of experience, project understanding, and approach to be precisely what is required to meet the City’s needs in successfully delivering this project. We look forward to working with you to make it happen, and we are available to commence with the project per the schedule.

Please contact Project Manager Vincent Hellens at [email protected] or (310) 756-4055 to discuss our qualifications in more detail. The Alta Team looks forward to the opportunity to work with the City of Coachella on this exciting and critical project. We attest that all information submitted with this proposal is true and correct.

Sincerely,
Adrian Esteban, PE, LEED AP BD&C, AP ND
Principal-in-Charge
Alta Planning + Design, Inc.

Emily Duchon, LEED AP
Vice President, as duly authorized
Alta Planning + Design, Inc.

IDENTIFICATION OF OFFEROR
Alta Planning + Design, Inc.
617 W 7th Street, Suite 1103, Los Angeles, CA 90017
FAX: N/A

POINT OF CONTACT
Vincent Hellens, Principal | (310) 756-4055 | [email protected] Address same as above

INDIVIDUAL WITH CONTRACTUAL RESPONSIBILITY
Emily Duchon, Vice President | (734) 678-7096 | [email protected] Address same as above

IDENTIFICATION OF SUBCONTRACTORS
Terra Nova Planning & Research, Inc.

Nicole Sauviat Criste, Principal | (760) 341-4800 | [email protected] 42635 Melanie Place, Ste 101, Palm Desert, CA 92211
FAX#: (760) 341-4455
Coast Surveying, Inc. (Certified SBE/DBE/MBE)
Ruel del Castillo, Principal | (714) 918-6266 | [email protected] 15031 Parkway Loop, Suite B, Tustin, CA 92780-6527
FAX#: (714) 918-6277
SUBCONSULTANT MEMORANDUM: Please see Appendix.

There was no RFP addenda; we acknowledge receipt of answers to our questions from the City via email on February 21, 2023.

This proposal shall remain valid for a period of 180 calendar days from the date of submittal.

Item 8.
02 Technical
Proposal
a. Qualifications, Related Experience, and References of Offeror b. Proposed Staffing and Project Organization
c. Work Plan

Item 8.
1 CITY PROJECT NO. ST-138 Connect Coachella Preparation of Environmental Services for CEQA ALTA PLANNING + DESIGN, INC.

Alta Firm Profile
Alta is an active transportation consulting firm dedicated to creating active, healthy communities through planning, landscape architecture, engineering, and education/
encouragement programs.

Our work brings about positive change
by creating places that are geared
towards moving people rather than cars,
connecting community members to daily
needs, and empowering every person to
live an active, healthy life.

Alta was founded in 1996, when cities and communities were calling for safer streets for people walking and bicycling.

We pioneered the field of active transportation, and evolved into a visionary practice. As a global leader in mobility innovation, we are dedicated to working across disciplines to address social justice, safety, and environmental resilience.

ON-STREET BIKEWAY DESIGN AND ENGINEERING
Alta is a leader in on-street bicycle facility design and other right-of-way infrastructure as part of the Public Rights-ofWay Accessibility Guidelines (PROWAG). Our designers and engineers bring experience designing and implementing a variety of innovative on-street bicycling facilities to improve user comfort and safety, including Class IV separated
bikeways, Class IIB buffered bicycle lanes, contraflow bike lanes, and protected intersections. Alta staff have designed over 60 miles of Class IV separated bikeways with 20 miles going through full construction documentation.

STREETSCAPE CIVIL ENGINEERING AND DESIGN
Alta has provided civil engineering design services to
agencies to provide plans, specifications and cost estimates for pavement rehabilitation, Complete Streets, and
streetscape improvement projects. Our project experience has demonstrated that we consider the needs of all users in our technical project development process. Street
improvement projects trigger the need to upgrade facilities, such as curb ramps and sidewalks, to meet current ADA
requirements. Alta identifies such needs early in the design a. Qualifications, Related Experience, and References of Offeror development process to develop truly inclusive complete streets and minimize unnecessary project costs.

TRAILS AND GREENWAYS
Alta designs safe and accessible trail experiences for a range of environments, including suburban, urban, rural, as well as for sensitive natural resource areas, parks, rail and utility corridors, and street right-of-ways. Alta’s portfolio includes high-profile, large-scale facilities in Southern California, including LA River Path in Downtown Los Angeles (LA Metro), CV Link project (Coachella Valley), Park to Playa (Mountains Recreation and Conservation Authority), Gage Canal Multi-Purpose Trail (Riverside), Atwood Multi-use Trail (Placentia), and Mojave Riverwalk Trail (Victorville). Alta can help the City address technical and community concerns
associated with trails, such as:
• Reduction of conflicts at complicated intersections
• Mitigated impacts in sensitive environmental and
constrained areas
• Maintenance and management

ALTA AT A GLANCE
YEAR FOUNDED: 1996
FORM OF ORGANIZATION: Corporation, State of CA
OFFICES AND STAFFING CAPABILITY: Alta has over 180
employees in offices across the U.S. and Canada. We offer the depth locally and support nationally to deliver this project.

Huntsville, AL: 3
Los Angeles, CA: 27
Oakland, CA: 23
San Diego, CA: 1
Boca Raton, FL: 1
Atlanta, GA: 10
Minneapolis, MN: 8
Charlotte, NC: 5
Toronto, Ontario: 1
Salt Lake City, UT: 5
Phoenix, AZ: 2
Denver, CO: 5
Miami, FL: 3
Baltimore, MD: 5
Durham, NC: 14
Ottawa, Ontario: 5
Portland, OR: 59
Seattle, WA: 5
RELEVANT PRACTICE AREAS:
• Bicycle and pedestrian integration with transit
• Transportation and traffic engineering
• Complete Streets
• Landscape architecture and urban design
• Right-of-way coordination
• Bicycle and pedestrian facility design

Item 8.

ALTA PLANNING + DESIGN, INC. CITY PROJECT NO. ST-138 Connect Coachella Preparation of Environmental Services for CEQA 2 within budget. The satisfaction of their clients is evidenced by the fact that 85% of their work is from previous clients.

From our single office in Tustin, CA, Coast Surveying
employs 25 people, 6 of whom are Professional Licensed
Surveyors. Coast Surveying, Inc. is a Certified SBE/DBE/MBE firm.

Alta Financial Strength and Stability
Alta Planning & Design, Inc. (Alta) has an established history of consistently successful and stable annual financial
performance. Alta is owned by Trilon Group (Trilon), a family of North American infrastructure consulting firms. Alta is a single legal entity C-Corporation in the state of California managed by a 12-member board of directors, which includes 10 Principals from Alta and 2 representatives from the Trilon Group.

Alta experienced 9% growth in revenue from 2016-2017,
5% growth in revenue from 2017-2018, and 4% growth
in revenue from 2018-2019. Headcount increased by
approximately 10% per year. Through the COVID-19
pandemic, Alta experienced a slight decrease in revenue, and reduced staff hours in an effort to limit the need to lay off staff, which was successful in staying on course towards our strategic objectives. Our revenues increased by approximately 5% from 2020-2021, and we are currently in a period of headcount growth. A copy of our most recent, externally reviewed financial statement is available upon request.

Role: Topographic and boundary surveying
Coast Surveying, Inc., (Coast Surveying) was founded
in 1981 and became a corporation in January of 1983.

Coast Surveying specializes in surveying, mapping, aerial photogrammetry, Right-of-Way mapping and construction
services. Approximately 98% of their work is performed
for public agencies, including: OCTA; Caltrans; METRO;
NAVFAC; RCTC; SCRRA; SCAG; TCA; MWD; U.S. Army Corp
of Engineers; U.S. Navy; numerous cities; water districts and the Counties of Orange and Los Angeles.

Coast Surveying has built a solid reputation by consistently performing quality services, responding immediately to
client requests and delivering projects on schedule and Role: Environmental compliance in accordance with the
California Environmental Quality Act (CEQA)
Terra Nova is a full service land use and environmental planning firm with a highly professional team of experienced urban and environmental planners and technical staff.

Founded in Palm Springs in 1984, Terra Nova enjoys a strong reputation for providing clients with professional services of high quality, creativity and innovation, and scientific objectivity.

The key to Terra Nova’s effectiveness lies in its size. The firm is large enough to provide innovative planning, design, and analysis, yet small enough to provide focused personal attention by the firm’s principals and senior staff.

Since the firm’s inception, Terra Nova has worked on a wide variety of projects in infrastructure projects, including CEQA, NEPA and permitting for Coachella Valley Water District’s (CVWD) 17-mile long Mid Valley Stormwater Channel Project, CVWD Coachella Valley Stormwater Channel Improvement
Project-Thermal Reach, several Coachella Valley bridges (South Palm Canyon, Ramon Road, Vista Chino, Cathedral
Canyon, Eldorado Drive), the College Park Specific Plan and EIR, the Museum Market Plaza Specific Plan/Downtown Palm Springs and EIR, and a variety of current planning projects.

The firm also prepared the College of the Desert West Valley Campus Master Plan and EIR, the CV Link CEQA EIR/NEPA
EA/Permitting and other projects. Terra Nova also provided planning and environmental services to the Agua Caliente Tribe, and the Palm Springs Winter Park Authority.

Subconsultant Firm Profile
The Alta Team has extensive combined experienced at
addressing technical and community issues associated
with multi-modal transportation facilities, such as seeing that applicable standards are met, the intended users
are well-served, right-of-way-conflicts and utility impacts are avoided, and end-user and stakeholder feedback is
incorporated throughout the planning and design process.

Alta understands the necessary elements that contribute to successful multi-modal networks, including the nuances of physical improvements (such as the reduction of conflicts at complicated intersections and mitigation of impacts
in sensitive environmental and constrained areas), the
aesthetic qualities, and site security. Our clients have included the City of Coachella, Coachella Valley Association of Governments (CVAG), and Coachella Valley Water District (CVWD).

Please see the following pages for a more in-depth look at our related experience and past projects.

Experience Performing Work of a
Similar Nature
(SBE/DBE/MBE)

Item 8.
3 CITY PROJECT NO. ST-138 Connect Coachella Preparation of Environmental Services for CEQA ALTA PLANNING + DESIGN, INC.

CLIENT
City of Placentia Public
Works Department

CONTACT
Kyra Tao PE
PTP Transportation
Manager
(714) 993-8121
[email protected]

RELEVANCE
3Project approval
& environmental
documentation
3Caltrans local assistance
coordination
3Class I bike path
feasibility and design
The proposed Atwood Multi-Purpose Trail is 0.6 miles along the Atwood Channel in the City of Placentia. The purpose of this Project Approval & Environmental Document (PA/
ED) phase is to identify a preferred trail alignment; explore the feasibility of trail crossings at roads and railroads; identify opportunities for access points that connect
the trail to neighborhoods, parks, schools, and transit; and environmentally clear the project. Alta is providing overall project management, leading the development of
concept plans, preliminary cost estimates, feasibility study, community outreach, hydrology report, and coordinating
extensively with OC Flood Control District and Caltrans Local Assistance. As a subconsultant, Coast Surveying is providing topographic and right-of-way mapping services.

Atwood Multi-Purpose Trail
PLACENTIA, CA | 2021–ONGOING

STAFF INVOLVED
Alta: Vincent Hellens, Markos Legesse, Talia Agazaryan; Coast Surveying, Inc.

JOINT WORK:

COAST SURVEYING
ALTA
Alta assisted the City of Coachella in applying for Caltrans Active Transportation Program (Cycle 6) funding. Alta
provided overall project management and coordination to complete the ATP application for the Connecting Coachella project. Connecting Coachella is a comprehensive
infrastructure and non-infrastructure project that is the result of extensive outreach, engagement, data collection, and feasibility analysis conducted as a part of the 2020 Coachella Active Transportation (AT) Plan. Alta prepared a significant amount of supporting materials for the grant application with an expedited one month timeframe in
order to meet the grant deadline. We provided application narratives, preliminary engineering concept plans, typical sections, photo renderings, engineer’s estimate, and a
variety of GIS maps.

CLIENT
City of Coachella
CLIENT
Celina Jimenez
Grants Manager
(760) 262-6263
[email protected]

RELEVANCE
3Grant support
3Bikeway design
3Preliminary engineer’s
construction estimate
Connecting Coachella
ATP Grant Support
COACHELLA, CA | 2022

STAFF INVOLVED
Vincent Hellens, Ashley Haire, Talia Agazaryan,
James Powell

Item 8.

ALTA PLANNING + DESIGN, INC. CITY PROJECT NO. ST-138 Connect Coachella Preparation of Environmental Services for CEQA 4 CLIENT
City of Riverside Parks,
Recreation, & Community
Services

CONTACT
Jordan Maus
Project Manager
(951) 826-2201
[email protected]

RELEVANCE
3Environmental
Clearances (CEQA)
3Class I bike path
3Landscape
improvements
Alta led trail design and outreach for this 2-mile-long active transportation and recreational green space over the existing Gage Canal. The trail offers local residents recreational opportunities and connections to the Box
Springs Reserve, and provides a continuous off-street
connection from Palmyrita Avenue to Blaine Street. It is comprised of a combination of Class I asphalt concrete (AC) and natural surface trails within an existing City-owned water utility easement.

The trail corridor will be landscaped with native and climate appropriate trees and shrubs that will provide ecologic benefits while beautifying and cooling the space, and will feature additional amenities such as entry plazas, trailside seating, bicycle racks, interpretive signage, and solar lighting. Project tasks included environmental services (CEQA), site inventory and analysis, community outreach, final design, and construction support services. Alta
provided project management, outreach, civil engineering, and landscape architectural design services. The project is currently out to bid for construction.

Gage Canal Multi-Purpose
Recreational Trail
RIVERSIDE, CA | 2020–ONGOING
JOINT WORK:

COAST SURVEYING
ALTA
CLIENT
Los Angeles Department of
Transportation (LADOT)

CONTACT
Valerie Watson
(formerly with LADOT)
City of Boulder, CO
(303) 441-3200
watsonv@bouldercolorado.
gov

RELEVANCE
3Streetscape
improvements
3ADA curb ramp and
sidewalk design
3Traffic analysis and
signal design
Alta worked with the Los Angeles Department of
Transportation (LADOT) to design streetscape improvements along the Sherman Way corridor in the San Fernando Valley.

This project improved the public right-of-way, economic development, safety, and use of multimodal transportation options. The project restored the landscaping areas and provided traffic calming measures along Sherman Way and portions of the adjacent street network.

The project included 20 ADA curb ramps, five signal
modifications, one pedestrian hybrid beacon, and a
roundabout. The project elements also include planted
medians and parkways, bus shelters, trash receptacles,
neighborhood sidewalk branding and median monument
signs, wayfinding signage, and high-visibility crossings. Alta prepared final PS&E construction documents which included curb ramp details, landscaping and irrigation plans, street furnishing plans, signal plans, and street lighting plans. In addition, Alta supported the City during construction by providing construction administration support services.

Sherman Way Streetscape
Improvements
LOS ANGELES, CA | 2018–2021

STAFF INVOLVED
Vincent Hellens, Markos Legesse, Talia Agazaryan,
James Powell

STAFF INVOLVED
Alta: Vincent Hellens, Markos Legesse, Talia Agazaryan, James Powell; Coast Surveying: Ruel del Castillo, Kurt
Hoehn

Item 8.
5 CITY PROJECT NO. ST-138 Connect Coachella Preparation of Environmental Services for CEQA ALTA PLANNING + DESIGN, INC.

CLIENT
City of Fremont

CONTACT
Kelly Reynolds
Senior Civil Engineer
Public Works
(510) 494-4737
[email protected]

RELEVANCE
3Regional connectivity
between
neighborhoods, transit,
and open space areas
3Environmental clearance
assistance
3Multi-agency
coordination
When constructed, the Dumbarton to Quarry Lakes Trail
will combine regional recreation opportunities with urban commuting routes to connect the San Francisco Bay with
the Quarry Lakes Regional Park. As the Prime consultant on this large effort, Alta is leading a team of seven consultants helping the City conduct preliminary engineering and
achieve environmental clearance. Alta is analyzing existing conditions and evaluating alternative alignments to produce a detailed trail design that is innovative, contextually sensitive, meets the needs of the City, and satisfies the needs of the stakeholder agencies.

Alta also worked to secure a statutory exemption using
SB288. It was the first time the City had pursued using this legislation that was passed in 2019 streamlining the environmental clearance process for the project. This effort resulted in a $150k savings through reduced environmental clearance scope. The proposed alignment of this eight-mile trail will provide safe connections to major job centers on both sides of the San Francisco Bay and benefit families and recreational trail users by providing a direct connection to the Don Edwards Wildlife Refuge and three regional parks.

Dumbarton to Quarry Lakes Trail
FREMONT, CA | 2020–ONGOING
CLIENT
Sonoma Marin Area Rail
Transit Agency

RELEVANCE
3Multi-use pathway
design
3Right-of-way evaluation
3Safety barrier design
Alta provided planning, coordination, and advanced
conceptual engineering design services for the track and multi-use pathway system for Segments 2 and 3 of the
Sonoma Marin Area Rail Transit (SMART) project, from
the Ignacio Wye to the northern terminus of the project in Cloverdale. Major design elements of this work include street and sidewalk modifications at grade crossings;
multi-use pathway design, including ADA compliance,
drainage, station interface, and supporting work; right-ofway evaluation – primarily for pathway alignment; and safety barrier design between the track and multi-use pathway.

SMART (Sonoma Marin Area Rail
Transit Multi Use Path)
MARIN COUNTY, CA | 2009–2011, 2022–ONGOING

Item 8.

ALTA PLANNING + DESIGN, INC. CITY PROJECT NO. ST-138 Connect Coachella Preparation of Environmental Services for CEQA 6 CLIENT
Coachella Valley Association of
Governments (CVAG)

CONTACT
Martin Magana
Director of Transportation, CVAG
(760) 346-1127
[email protected]

RELEVANCE
3Regional multimodal trail preliminary
engineering and environmental
clearances
3Bicycle, pedestrian, and LSEV
accomodations
3Regional connectivity
3Right-of-way coordination

STAFF INVOLVED
Alta: Adrian Esteban, Vincent Hellens,
Ashley Haire, Markos Legesse, Talia
Agazaryan, Matt Fralick
Terra Nova: Nicole Sauviat Criste, Kelly
Clark
CV Link is an innovative, multimodal facility of national importance that connects communities in the Coachella
Valley while providing significant environmental, health, wellness, and economic benefits to the region. In 2013
Alta began development of the CV Link master plan for a multimodal spine of on-and off-street shared use facilities that connect the nine cities of the Eastern Riverside County region, also known as Coachella Valley. The team also
prepared a Parkway Master Plan and a Neighborhood
Electric Vehicles (NEV) Plan to meet legislative requirements and is currently leading design, engineering, and
construction support for this 50-mile pathway.

Alta served as the engineering lead and provided project management, civil engineering, and site design services.

This included agency (including Coachella Valley Water
District) and JPA coordination, pathway grading, drainage, and setting overall design standards for the project.

The project was a multimodal pathway which included
community engagement as well as right-of-way coordination.

The PS&E is compromised of striping plans, traffic signal plans, grading plans, storm drain plans, wayfnding
sign plans, and architectural drawings for the trailhead improvements.

Terra Nova prepared a CEQA Environmental Impact Report
and NEPA Environmental Assessment, and was part of the
project design team in resolving numerous design and
location issues. Comprehensive demographic and socioeconomic analysis conducted for eight valley cities and the county has also informed Terra Nova’s modeling of regional and municipal constraints and opportunities. Terra Nova also processed Clean Water Act permits and state streambed
agreements for more than 30 sites impacted by CV Link.

This project is on track to be completed on time and
within budget.

CV Link Master Plan, Design,
Engineering, EIR/EA Permitting,
and Construction Support
COACHELLA VALLEY, CA | 2013–ONGOING
JOINT WORK:

TERRA NOVA
ALTA

Item 8.
7 CITY PROJECT NO. ST-138 Connect Coachella Preparation of Environmental Services for CEQA ALTA PLANNING + DESIGN, INC.

CLIENT
City of Pasadena
Adurra (Prime)

CONTACT
Anissa Voyiatzes, PE, QSD,
ENV SP
Senior Project Manager
(310) 359-1203
[email protected]

RELEVANCE
3Roundabouts/
neighborhood traffic
circle feasibility
3Signing and striping

STAFF INVOLVED
Vincent Hellens, Talia
Agazaryan, Matt Fralick
Alta prepared preliminary geometrics for two roundabout designs, ADA accessibility improvements, and new curb
extensions along North Hill Avenue at Elizabeth Street and Topeka Street in Pasadena. Alta’s scope of services included civil engineering design support, preliminary signing and striping designs, lighting illumination calculations, final street lighting plans and specifications, and peer review of final designs.

North Hill Complete Streets
PASADENA, CA | 2021–2022
CLIENT
San Diego Association of
Governments (SANDAG)

CONTACT
Chris Carterette
Project Manager
SANDAG
(619) 699-1935
chris.carterette@sandag.
org

RELEVANCE
3Separated bikeway
design
3Environmental review
3Concept design
Alta led a preliminary study and engineering design to
determine potential and preferred concepts for a 2.6 mile cycle track bikeway along Pershing Drive through historic Balboa Park. This project is part of the Regional Bikeway Early Action Program for the San Diego Association of
Governments. The route will provide a key connection
between two established neighborhoods. Challenges
included slowing traffic speeds on a roadway with high
speeds (50+ mph), as well as an intersection that serves a large employer with significant volumes and turning
movements during peak periods. Other challenges include a significant elevation change of about 270 feet across two miles, resulting in an approximate 5% running slope over a milelong stretch of the roadway. Alta led community engagement, concept alternative development, preferred
concept adoption, visual renderings, engineering plan set, preliminary environmental review, and agency coordination.

Alta was a subconsultant on the team preparing final
construction documents. This project is currently under construction.

Pershing Bikeway | North Park to
Downtown Connector
SAN DIEGO, CA | 2015–2017, 2017–ONGOING

STAFF INVOLVED
James Powell, Joe Paull

Item 8.

ALTA PLANNING + DESIGN, INC. CITY PROJECT NO. ST-138 Connect Coachella Preparation of Environmental Services for CEQA 8 CLIENT
Coachella Valley Water
District (CVWD)

CONTACT
Tesfaye Demissie
Senior Engineer
(760) 398-2651
[email protected]

RELEVANCE
3Channel improvements
across multiple
jurisdictions
3Tribal consultation and
coordination

STAFF INVOLVED
3Kelly Clark
Terra Nova completed a CEQA Environmental Impact Report and NEPA Environmental Assessment for the Coachella
Valley Water District on improvements to a two-mile
segment of the Stormwater Channel currently nearing
completion between Avenues 54 and 58 in the City of
Coachella and unincorporated Riverside County. The project impacts major transportation corridors, including bridges carrying Highway 111, Avenue 56 and two lines of the
Union Pacific Railroad crossing the channel. Major issues addressed in the EIR and EA included potential impacts on roads and highways, major rail lines, biological and cultural resources, air and water quality, public facilities and socioeconomic resources. Terra Nova also secured CWA 404 (USACE) permits, CWA 401 certification, and CDFW 1602
streamed alteration agreement. Continued involvement
regarding construction monitoring.

Coachella Valley Stormwater
Channel CEQA EIR and NEPA EA
and Regulatory Permitting
COACHELLA, CA | 2015–PRESENT
CLIENT
City of Culver City
Alta (Prime)

CONTACT
Steve Frieson
Chief Operations Officer
Alta
(213) 600-9224
[email protected]

RELEVANCE
3Trail design
3Topographic survey
3Access
The Alta Team provided surveying and engineering for
an ADA-compliant entrance to the Ballona Creek Path at
Jackson Avenue. Alta also conducted community outreach to gauge community support for the project.

As a subconsultant to Alta, Coast completed a topographic survey to support a new access point of a bike path on
Jackson Avenue in Culver City. The survey included spot elevations and breaklines for accurate development of
contours at 1-foot intervals with cross-sections surveyed at 50-foot breaks. Other survey items included curbs, gutter, curb ramps, sidewalks, driveways, walkways, trees/tree
wells, street furniture, and above-ground utilities.

Jackson Avenue Access Point
Outreach and Engineering
CULVER CITY, CA | 2018–2021
JOINT WORK:

COAST SURVEYING
ALTA

STAFF INVOLVED
Coast Surveying: Ruel del
Castillo, Kurt Hoehn

Item 8.
9 CITY PROJECT NO. ST-138 Connect Coachella Preparation of Environmental Services for CEQA ALTA PLANNING + DESIGN, INC.

References Past Joint Work
Atwood Multi-Purpose Trail
PLACENTIA, CA | 2021 – ONGOING
ALTA: Alta provided overall project management, lead the development of concept plans, preliminary cost estimates, feasibility study, community outreach, hydrology report, and coordinated extensively with OC Flood Control District and Caltrans Local Assistance.

COAST: Coast provided topographic surveying and rightof-way mapping.

Gage Canal Multi-Purpose Recreational Trail
RIVERSIDE, CA | 2020 – ONGOING
ALTA: Alta provided project management, outreach, civil engineering, and landscape architectural design services.

COAST: Coast provided topographic surveying and rightof-way mapping.

CV Link Master Plan, Design,
Engineering, EIR/EA Permitting, and Construction
Support
COACHELLA VALLEY, CA | 2013 – ONGOING
ALTA: Alta served as the engineering lead and provided
project management, civil engineering, and site design
services. This included agency (including Coachella Valley Water District) and JPA coordination, pathway grading,
drainage, and setting overall design standards for the
project.

TERRA NOVA: Terra Nova prepared a CEQA Environmental
Impact Report and NEPA Environmental Assessment, and
was part of the project design team in resolving numerous design and location issues.

Jackson Avenue Access Point Outreach and
Engineering
CULVER CITY, CA | 2022-ONGOING
ALTA: The Alta Team provided engineering and community
outreach for an ADA-compliant entrance to the Ballona
Creek Path at Jackson Avenue.

COAST: Coast completed a topographic survey to support a new access point of a bike path on Jackson Avenue in Culver City.

Atwood Multi-Purpose Trail
PLACENTIA, CA | 2021 - ONGOING
Kyra Tao, PE
PTP Transportation Manager
City of Placentia Public Works Department
(714) 993-8121
[email protected]
Gage Canal Multi-Purpose
Recreational Trail
RIVERSIDE, CA | 2020 – ONGOING
Jordan Maus
Project Manager
City of Riverside Parks, Recreation,
& Community Services
(951) 826-2201
[email protected]
CV Link Master Plan, Design,
Engineering, EIR/EA Permitting,
and Construction Support
COACHELLA VALLEY, CA | 2013-ONGOING
Martin Magana
Director of Transportation
Coachella Valley Association of Governments
(760) 346-1127
[email protected]

Item 8.

ALTA PLANNING + DESIGN, INC. CITY PROJECT NO. ST-138 Connect Coachella Preparation of Environmental Services for CEQA 10 b. Proposed Staffing and Project Organization

AVAILABILITY
15%

YEARS WITH ALTA
5 years

LOCATION
Portland, OR

EDUCATION
MBA, Management, University
of Oregon, Lundquist College of
Business, 2004
BS, Civil Engineering, University
of California, Berkeley, College of
Engineering, 1997
Adrian Esteban, PE, PMP
Principal-in-Charge
Adrian is a Professional Engineer and Principal at Alta with over 25 years of experience in project management and active transportation design.

CURRENT WORKLOAD: 85%
Top assignments:
• Council Creek Regional Trail, Washington County, OR
• CV Link Multi-Use Path, Coachella Valley, CA
• City of Tualatin Moving Forward Bond Projects & River Greenway, OR Adrian will provide project guidance and quality assurance as Principalin-Charge. He will lead our team in bringing their best ideas forward and oversee quality of performance and availability of resources for all tasks.

AVAILABILITY
75%

YEARS WITH ALTA
4 years

LOCATION
Los Angeles, CA

EDUCATION
BS, Civil Engineering, Alabama
Agricultural and Mechanical
University, 2007
Vincent Hellens, Jr., ENV SP, QSD/P
Project Manager
Vincent has over 17 years of experience managing and designing large and small public works infrastructure projects from planning and design through construction.

CURRENT WORKLOAD: 25%
Top assignments:
• Higuera Complete Streets, San Luis Obispo, CA
• Corona Green Alleys, Corona, CA
• Garden Grove to Santa Ana Rails to Trails, Orange County, CA Vincent will serve as Alta’s Project Manager, meeting day-to-day project needs and collaborating with the City and stakeholders to facilitate appropriate task progress. He will be responsible for maintaining the budget and schedule.

Key Personnel: We have assigned staff to this project based on their individual skillsets and collaborative experience on similar projects. Our key personnel are identified below, along with their proposed position for this project, current assignments, level of commitment to assignments, availability, and years with their firm. Resumes for all staff and copies of professional licenses for key staff are included in the Appendix.

Item 8.
11 CITY PROJECT NO. ST-138 Connect Coachella Preparation of Environmental Services for CEQA ALTA PLANNING + DESIGN, INC.

AVAILABILITY
60%

YEARS WITH ALTA
2 years

LOCATION
Los Angeles, CA

EDUCATION
PhD, Civil (Transportation)
Engineering, University of Texas,
Austin, 2009
MS, Civil (Transportation)
Engineering, 2004; BS, Civil
Engineering, 2000, University of
Arizona
Ashley Haire, PhD, PE, ENV SP
Assistant Project Manager
Ashley is a licensed civil engineer in California with 23 years of experience managing multimodal transportation projects from both the private and public sector perspectives.

CURRENT WORKLOAD: 40%
Top assignments:
• Sunnyvale SNAIL Active Transportation Connectivity Improvements, CA • Parker Street to Addison Bikeway (AHSC Connected Berkeley), CA • Santa Clara Bike Studies, CA
Ashley will serve as the backbone and strength of our design team, providing innovative bike facility design and coordinating with our internal technical team.

AVAILABILITY
50%

YEARS WITH TERRA NOVA
38 years

LOCATION
Palm Desert, CA

EDUCATION
Bachelor of Arts, European
Studies, Scripps College, 1980
Nicole Sauviat Criste, APA
CEQA Project Manager
Nicole is a licensed planner with 38 years of experience leading teams in the preparation of initial studies, Environmental Impact Reports, and other CEQA documents for public and private sector clients.

CURRENT WORKLOAD: 50%
Top assignments:
• The Development at Dale Evans EIR, Apple Valley, CA
• Catana Specific Plan, Rancho Mirage, CA
• Coachella Airport Business Park, CA
Nicole will lead the team’s efforts to develop and prepare the CEQA analysis and appropriate CEQA documents for the project in consultation with City Staff.

Statement of Availability
Key staff will be available to the extent proposed for the duration of the project, and we acknowledge that no person designated as “key” shall be removed or replaced without the prior written concurrence of the City.

Item 8.

ALTA PLANNING + DESIGN, INC. CITY PROJECT NO. ST-138 Connect Coachella Preparation of Environmental Services for CEQA 12 Organization Chart
This organizational chart illustrates the roles, responsibilities, and lines of communication amongst our project team.

CITY OF COACHELLA

CITY PROJECT MANAGER
Andrew Simmons, PE

PROJECT MANAGER
Vincent Hellens, Jr., ENV SP, QSD/P

ASSISTANT PROJECT MANAGER/

DESIGN LEAD
Ashley Haire, PhD, PE, ENV SP

PRINCIPAL-IN-CHARGE
Adrian Esteban, PE, PMP
Civil Engineering
Surveying & Mapping
Coast Surveying, Inc.

Markos Legesse, PE
Talia Agazaryan, EIT, ENV SP
Matt Fralick, PE, PTOE
Daniela Vazquez, EIT
CEQA/Environmental
Terra Nova Planning & Research, Inc.

Nicole Sauviat Criste, APA
Kelly Clark, APA
Dominique Camps, APA
Ruel del Castillo, PLS
Kurt Hoehn, PLS
Landscape Design
James Powell, PLA, ASLA
Samantha Hernandez
indicates Key Team Member

Item 8.
13 CITY PROJECT NO. ST-138 Connect Coachella Preparation of Environmental Services for CEQA ALTA PLANNING + DESIGN, INC. c. Work Plan
Project Understanding
The Connect Coachella is an urban greening and regional connector project that is the result of extensive outreach, engagement, data collection, and feasibility analysis
conducted as a part of the 2020 Coachella Active
Transportation (AT) Plan. The project will create 3.6 miles of a Class 1 multi-modal path, 2.6 miles (5.2 lane miles) of Class II bike lanes, 1.4 miles of concrete sidewalk, and 14 crosswalk enhancements to provide safer non-motorized opportunities to circulate within the city. The project will connect CV Link path users from the Avenue 54/Whitewater River Trailhead through the City to the proposed Arts and Music Line Path, linking multiple communities and Tribal areas to the heart of Coachella.

This project lies entirely within the boundaries of Coachella which includes a Class I Bike path along Grapefruit Blvd between Avenue 48 and Avenue 54 and Class II Bike Lanes on Avenue 54 between Van Buren Blvd and Polk Street. The current routes along Highway-111/Grapefruit Blvd and Avenue 54 do not provide adequate safety and comfort for walking and biking due to the lack of dedicated bikeways, sidewalks, crosswalks, and a history of speeding and collisions.

Additional multi-modal safety improvements for the
project include a roundabout at Tyler Street and Grapefruit Boulevard and removal of a slip lane at Grapefruit Boulevard/ Highway 111 and Park Lane intersection. Connect Coachella will enhance the corridor through landscape buffers, shade trees, lighted bollards, enhanced traffic signals, ADA curb ramp upgrades, high visibility crosswalks, shade structures, benches, drinking fountains, bike repair kiosks, trash cans, and art installations will be placed along the new path.

The project will benefit the community by bringing needed active transportation infrastructure, which will improve safety and make it a more viable option for residents and visitors to actively commute and establish the healthy habit of walking/biking.

We understand the City’s goals and requirements for this project as well as the site conditions that will influence its design. Our approach to project delivery will focus on maintaining the overall vision while addressing constraints The Alta Team is ready to hit the ground running by refining the engineer’s estimate previously prepared for the recent Cycle 6 ATP application.

Item 8.

ALTA PLANNING + DESIGN, INC. CITY PROJECT NO. ST-138 Connect Coachella Preparation of Environmental Services for CEQA 14 related to available right-of-way, utility conflicts, and grade changes. We understand that the City received a
grant from the California Drought, Water, Parks, Climate, Coastal Protection, and Outdoor Access for Act of 2018
-Proposition 68 Grant Program for $2000,000 for the
preliminary engineering, design, and environmental review documentation for Phase II of the Grapefruit Boulevard
Urban Greening project, now called Connect Coachella.

Given the funding source and amount, the project must
proceed as planned in a cost-effective manner. Since we prepared the Cycle 6 ATP application, there is no learning curve with the Alta Team.

Approach
The Alta Team is committed to delivering 50% design plans and obtaining environmental clearances prior to June 30, 2024. We will accomplish this by demonstrating a successful approach, quality control, and clear understanding of the Prop 68 Grant Program and schedule. We will focus on the needs of the City while staying flexible and adaptive through the life of the project.

Project Management
As Project Manager, Vincent Hellens, ENV SP, QSD/P will manage all aspects of the project, including coordination, staffing, quality assurance, design, budget, and schedule. He has the support of his team of Active Transportation experts, his established experience, and Alta Project Management tools implemented on every project to achieve success on this project. Vincent will be supported by two design leads, Ashley Haire, Phd, PE, ENV SP for conceptual and innovative bikeway design and Markos Legesse, PE for civil design.

Together they will leverage their experience to determine the baseline analysis and preliminary engineering studies to obtain the project’s geometric alignments and development of the 50% design plans.

We will see that the City’s Project Manager has the current status of each task and agency coordination updates, so that there are no surprises. He will provide overall project management and team coordination from project inception to closeout. Quality work, cost control, and schedule
compliance will result from a systematic management
program tailored to the Connect Coachella Project. Holding to the planned task budgets and anticipating workload and schedule changes allows us to deliver complex projects on time and on budget. This will be accomplished by preparing and maintaining a detailed Critical Path method schedule that is resource loaded and treated as a living document through-out the project. We have already developed a draft schedule and included it in this proposal for your review.

Our project management infrastructure also includes
the utilization of Deltek for budget planning, control and invoicing. Our project work is tracked in Deltek tasks and labor reports that indicate burn rates and make sure project billings correspond to production milestones.

Alta will host an in-person or virtual Project Kickoff Meeting and recurring project progress meetings with the consultant team, City Project Manager and staff, and when appropriate, other divisions within the city and other stakeholders. During the kickoff meeting we will discuss project goals, objectives, and related constraints and opportunities with City staff in order to confirm the study parameters and schedule. The kickoff meeting will also introduce the Alta Team and City Staff and discuss team member roles and responsibilities on the project.

Quality Assurance and Quality Control
Alta maintains a QA/QC system, along with strict adherence to establish business procedures. Our team employs a
three-tier quality control system that includes: (1) peer review of materials, (2) independent review by principals, and (3) in-house scheduling and management tools.

Our QA/QC process begins at the start of the project.

We believe that everyone on the team is responsible for providing our clients with quality products and deliverables.

Our designers utilize checklists during their design process to identify key issues that are communicated to other
disciplines early on in the design. This helps us to avoid missing key elements during the design process while at the same time serving as a reminder to communicate internally within our team. In addition, our designers are required to have a senior level engineer provide an over-the-shoulder review at the preliminary stage of the design so that we have considered other design elements that may enhance
the project.

Alta led the design for a neighborhood traffic circle for LADOT’s Sherman Way Streetscape improvements.

Item 8.
15 CITY PROJECT NO. ST-138 Connect Coachella Preparation of Environmental Services for CEQA ALTA PLANNING + DESIGN, INC.

Our designers are required to submit the checklists as part of the QA/QC process to provide reviewers with additional project information to aid in the review process and allow them to focus on key design elements. This process makes everyone on the team accountable for providing quality
design and deliverables.

The QA/QC process will be led by Principal-in-Charge and QA/QC Manager Adrian Esteban, PE whose primary role will be to ensure the integration of project goals and to verify the accuracy and consistency of project deliverables. Alta utilizes Bluebeam Revu for deliverables review which allows us to document all of the review comments and see that all comments are addressed prior to submitting to our clients.

By using Bluebeam Sessions for our QA/QC process we
improve efficiency and are able to utilize our design experts across the company as reviewers. Our quality management procedures will see that:
• Work is performed by qualified personnel
• The necessary information is documented, checked,
transmitted, and reviewed for completeness
• Documents are reviewed by the appropriate technical staff for constructability and accuracy
• Products are reviewed by staff not involved in the project to provide a fresh perspective and insight
Key Design Issues and Solutions
It is critically important to have a consultant that understands and is prepared to address the common challenges and
opportunities associated with alternative transportation mode improvement projects with innovative and tested
approaches. Issues and opportunities can be categorized as those associated with project design, and those associated with project process. We have identified project constraints and, more importantly, have developed proposed solutions to make sure the City’s and community’s needs are met. Key project requirements and elements to be addressed include the following:

1. Environmental Considerations. The project will require the preparation and approval of a CEQA Initial Study, likely leading to a Mitigated Negative Declaration. It is likely, based on our knowledge of the area, that both MBTA and
burrowing owl surveys will require mitigation measures, to assure that there are no impacts to migrating birds and burrowing owls. In addition, local Tribes are likely to require construction monitoring when consulted through the AB
52 process. Conversely, we would expect that the project has the potential to have beneficial impacts relating to air quality and greenhouse gas emissions, since it will facilitate pedestrian and bicycle use for local travel. The Alta Team, supported by Terra Nova, is ready to support the City with the necessary environmental compliance documentation for the Connect Coachella Project.

2. Preferred Bike Path Alignments. The 10% concept
plans Alta prepared for the ATP application will be refined to confirm and minimize drainage, right-of-way, and
environmental impacts. Our initial studies will consider:
a. Safety and Liability: Evaluate alternatives based on conformance with state and Federal standards and
guidelines, and input from experienced planners and
landscape architects.
b. Functionality/Efficiency: Evaluate alternatives’ abilities to provide a positive user experience that reflects the need for access to the trail as a destination.

We will identify opportunities to provide wayfinding to key destinations in the City and to future CV Link path similar to the wayfinding signs Alta designed for the CV Links paths in neighboring Palm Desert.

Alta has design checklists that are used by designers
and engineers at every stage of a project including
conceptual design to ensure compliant and applicable
information is included.

Item 8.

ALTA PLANNING + DESIGN, INC. CITY PROJECT NO. ST-138 Connect Coachella Preparation of Environmental Services for CEQA 16 c. Environmental Impacts: Identify environmental
impacts and opportunities for pre-mitigation through
re-routing, native species revegetation, habitat
improvements, and trail setback and buffering of
resource areas.
d. Cost: Order of magnitude of costs for each
alternative, especially where utilities, or other expensive infrastructure improvements are being considered.
e. Railroad Impacts: Evaluate alignments for level of
impact to the rail crossing along Avenue 54.
f. Consistency with Local Plans: Evaluate upcoming
infrastructure such as Arts and Music Line, CV Link path, local agency pavement projects, and utility projects
to determine compatibility/conflict with the proposed
project.
g. Multiple Users: Develop alternatives with potential
users in mind. These include: bicyclists, walkers,
joggers, in-line skaters, equestrians, people in
motorized and non-motorized wheelchairs, maintenance
vehicles and/or security vehicles.
h. Cyclist and Pedestrian Usage: Evaluate bike facilities for level of anticipated use. This typically has a direct tie to prioritization and phasing of improvements.
i. Private Property Impacts: Evaluate alignment options for impacts to private property and right-of-way needs.

From the alternatives evaluation process, a preferred trail alignment will be developed.

3. Roundabout Improvements. The approach to developing
the roundabout geometry involved: (1) testing intersection of Tyler Street and Grapefruit Boulevard truck and passenger car maneuverability; (2) crosswalk and pedestrian refuge locations; (3) intersection and stopping sight distance; and (4) travel paths and speeds for each movement. We will
leverage our recent experience assisting SANDAG, LADOT, and Pasadena with final geometric layouts and analysis
for their multi-modal roundabout and neighborhood traffic circles.

Work Plan
The Alta Team has developed the following approach to
delivering this project based on our experience working with agencies across the Coachella Valley on the CV Link improvements as well as other similar facilities throughout Southern California. The discussion herein is intended to augment and expand upon the scope of work outlined in the Request for Proposal.

TASK 1 - PROJECT MANAGEMENT

1.1 Project Administration and Management
Vincent Hellens, Alta’s Project Manager, will be dedicated to the project directing the activities of the project team, including subconsultants, throughout the duration of the project. He will produce agendas and minutes for, and
conduct, Project Delivery Team (PDT) meetings as well
as produce biweekly reports detailing progress updates.

He will also prepare monthly invoices, status reports and project schedule updates for submission to the City’s project manager.

PDT Meetings will occur monthly, and Alta will maintain a running meeting agenda including minutes, and a summary of action items to keep the project on track. At the kick-off meeting, we will work with the City to identify the core group of decision makers who will attend regularly and those
who will be pulled in during specific phases only. These may include stakeholders such as the Coachella Valley
Water District (CVWD), the Coachella Valley Association of Governments (CVAG), Army Corps of Engineers, California Department of Fish and Wildlife, Regional Water Quality Control Board, Union Pacific Railroad, and Riverside County Transportation Authority
The timing of PDT meetings will coincide with submittals so as to provide more than just a regular check-in on the project status and schedule, but an opportunity for the City and Alta Team to verbally discuss City comments and concerns on deliverables.

Task 1 Deliverables
• Facilitation of a project kick-off meeting with the City • Monthly progress reports and invoices
• Project schedule
• Comment matrices for various submittals
TASK 2 - PRELIMINARY ENGINEERING

2.1 Research and Data Collection
Alta will research and obtain as-built drawings for the project area. We will collect pertinent geologic, hydrogeologic, and hydrology documentation, existing roadway improvement
plans, signing and striping, traffic signal, rail from the City of Coachella as well the County of Riverside. Other documents that will be researched and collected are existing storm drain utilities, contours, transit routes, and historic traffic count data. The traffic count data will be used for roadways intersecting the alleys to help determine the appropriate crossing treatments and traffic control that may be needed.

Finally, we will research existing maintenance/operation agreements and any other relevant record data.

Item 8.
17 CITY PROJECT NO. ST-138 Connect Coachella Preparation of Environmental Services for CEQA ALTA PLANNING + DESIGN, INC.

Team will confirm with utility companies that the facilities are located as represented in the project’s utility maps.

Utilities will be plotted on the project base sheets from the data received, combined with the above ground utility features obtained from the feld review. A Utility Matrix will be prepared to verify that all utilities have responded. We will confirm with the utility companies that the facilities are located as represented in the project’s utility maps. The need for utility relocations is not anticipated; however, we will confirm and identify impacts within the Preliminary Engineering Report.

This project will require coordination with affected
stakeholders including businesses which have facilities in portions of the roadway. All necessary research,
coordination, and meetings will be provided for under this task. The Alta Team will conduct meetings with affected divisions/agencies, businesses, and prepare detailed
meeting minutes to be distributed afterwards.

2.5 Limited Hydrology Study and BMP
Recommendation Memorandum
The Alta will prepare a limited Hydrology/Water Quality Memorandum that follows the Riverside Hydrology Manual
and identifies mitigation opportunities for water quality impacts. We will delineate drainage areas along the Class I bike path. Using the generated drainage areas, we will utilize HydroCalc input parameters for each individual
drainage area delineated (area, flow path, slope, rainfall depth, percent impervious, soil type). The HydroCalc results will be tabulated for the 85th Percentile, 24-hour storm event. A suite of BMP options will be considered for possible implementation. Our team will calculate the total BMP
footprint/volume required to capture the 85th percentile, 24-hour storm event for each delineated drainage area. The assumptions of the cross-sectional depths will be provided in a table (ponding depth, soil media depth, and underdrain depth, if applicable). This memorandum will also discuss potential landscape treatments for the corridor.

2.6 Draft/Final 50% Design Plans and Preliminary
Opinion of Probable Construction Cost
The Alta Team will develop a maximum of two (2)
alternatives for the Class I bike path along Grapefruit Boulevard and active transportation improvements on
Avenue 54. These alternatives will include proposed
alignment variations, striping, crossing treatments, and amenities such as shade structures, rest facilities and landscaping. In addition, the 50% Designs will provide
alternatives for crossing the Union Pacific rail line such as grade separated and at grade crossings. Our designs
will focus on safety, environmental enhancements,
topographical constraints, railroad needs, cost, and
benefits of each concept. Our intersection operations will

2.2 Aerial Photogrammetric Mapping and Boundary
Survey
The Alta Team will be supported by Coast Survey, who
will perform an aerial photogrammetric survey. Color
photography will be captured at a resulting mapping scale of 1” = 20’ with one-foot contours. Horizontally the survey will be tied to the California State Plane coordinate system (NAD83) and be based upon the Riverside County Horizontal Control Network. The survey will be tied vertically to the City of Coachella benchmark network. Aerial targets (59) will be set to support the aerial imagery and resultant mapping. These controls will be tied into the primary
controls established for the project. A digital orthophoto will be provided. The aerial mapping will also be utilized as part of the site utility investigation and the identification of obstructions, such as trees, fences, poles, etc.

In addition to aerial mapping, we will prepare a preliminary right-of-way base map from available record data. We
will locate enough monuments to establish both railway, channel, and street right-of-way within the project limits. GIS line work will be used to show the approximate location of adjacent lot lines. Assessor parcel numbers and ownership information will be shown.

2.3 Field Investigation
We will conduct field investigations to verify existing surface features (including manholes, valves, meters, pull boxes, ec) on the topography survey and to identify the relevant features that are missing. The field review will include work necessary to inspect the project site with respect to needs for preparing the conceptual designs including ADA accessibility and compliance. Additionally, our site visit will observe existing field conditions, local drainage, and confirm the data collection and base mapping. The
field reconnaissance will be an opportunity to understand constraints that may limit the placement of onsite BMPs.

2.4 Utility and Stakeholder Coordination
Alta will request maps and records from utility owners with facilities within the project limits and field verify the utilities that are impacted. This includes reviewing publicly available data sources such as Dig-Alert to determine which utilities are operating in the area and obtaining as-built plans and/or inventory maps from each utility owner to identify potential conflicts. This will involve preparing and mailing preliminary and follow-up letters requesting current information on any existing facilities.

The “Utility Letter A” utility letters (to be printed on City letterhead and signed by the City) will be sent to the
applicable utility companies. This information along with performing site verifications and working with the design team will be used in identifying all utility locations. The Alta

Item 8.

ALTA PLANNING + DESIGN, INC. CITY PROJECT NO. ST-138 Connect Coachella Preparation of Environmental Services for CEQA 18 be considered closely, and enhancements will be proposed that improve the visibility of people crossing while
shortening the total time spent crossing travel lanes. The Class I and Class II bike facilities will conform with Caltrans Highway Design Manual (HDM) Chapter 1000 “Bicycle
Transportation Design”, Caltrans Standard Plans and
Specifications, CA Manual on Uniform Traffic Control (CA MUTCD), Coachella Standard Drawings and Specifications, supplemented by, the Standard Plans and Specifications for Public Works Construction (SPPWC) “Green Book”, National Association of City Transportation Officials (NACTO) Urban Street Design Guidelines, and the County of Riverside
Design Handbook for Low Impact Design Manual.

The 50% design plans will identify limits of improvements, including the replacement of curb and gutter, sidewalk, ADA non-compliant curb ramps to be upgraded,
pavement rehabilitation requirements, limits of pavement removals, landscape and irrigation improvements,
existing topography and utilities, drainage improvements, building lines, fences, walls, right-of-way lines, and home addresses. Plans will be produced at 40-scale with 1” =4’, and will include layout and detail sheets. The plans will have all necessary dimensions, layouts, and construction notes necessary to properly construct the Connect
Coachella project. We anticipate the following sheets:

The Alta Team will prepare a Preliminary Opinion of Probable Construction Cost for the proposed alternative geometric approval plans (up to two). The preparation of 50% level itemized cost estimates for elements of the Class I and II Bike paths, including the path itself, landscape materials, signing and striping, pavement improvements, and ADA
pedestrian upgrades. The estimate will also include cost related to at-grade separated crossing alternatives. The cost No. Sheet Description Scale # of Sheets
Title Sheet, Index of Maps, List of Contacts, Vicinity
Map, General Notes, Abbreviations, Construction
Notes, and Sheet Index
N/A 1
Typical Sections N/A 1
Plan Layouts (profiles if required) 1” = 40’ 20
Signing and Striping Plans and Details 1” = 40’ 10
Landscape, Irrigation, and Trailhead Details N/A 1
Civil Details N/A 2
Traffic Signal Plans 1” = 10’ 7
TOTAL SHEETS 42
estimate will include quantities and unit costs with back up information as necessary. Alta maintains a compendium of recent bid results in Southern California that will be used as a basis for establishing unit prices. Our estimate will support the City’s effort in seeking future grants for the Connect Coachella project.

2.7 Draft/ Final Preliminary Engineering Report
Based on the research, recommendations, and design
alternatives, Alta will compile all the information into a Preliminary Engineering Report. We will use City and
stakeholder input to collaboratively arrive at the 50% design alternatives. Designs will identify and take into consideration structures, utility conflicts, drainage facilities, safety, stormwater management approach, and other elements that can impact design and cost. Identifying these issues in this preliminary engineering report will help avoid delays during later design phases and will better prepare the project for additional grant funding.

The report will include the reports and 50% design layouts from the subtask above. The information, analysis and
conclusions will be compiled and coordinated with the City for preferred alternative selection. This will help establish prioritiese and make sure the proposed improvements meet the goals of the City and can be constructed within the City’s budget. Once we have draft comments from the City, we will consolidate the comments and incorporate them into the
Final Preliminary Engineering Report.

Task 2 Deliverables
• Photo documentation of existing conditions, captured via site visits

Item 8.
19 CITY PROJECT NO. ST-138 Connect Coachella Preparation of Environmental Services for CEQA ALTA PLANNING + DESIGN, INC.

3.4 Tribal Consultation
The Alta Team will prepare AB 52 letters and distribute to the City’s consulting Tribes, and assist in coordinating with affected Tribal governments regarding allowing the project over Tribal lands.

3.5 Air Quality & GHG Analysis
The Alta Team will prepare a comprehensive air quality
analysis for moving and stationary emissions, as well as fugitive dust (PM10) emissions associated with grubbing and site grading, truck and other construction vehicle trips.

Emissions associated with post-construction operations
are expected to be limited, but will be included as needed.

Project potential for greenhouse gas (GHG) emissions and potential reductions will also be analyzed and mitigation measures developed, as appropriate.

3.6 Initial Study
The Alta Team will complete the CEQA Initial Study (IS) and associated discussions in a format acceptable to the City, analyzing all components of the project. We will submit a screencheck copy to City for review and comment. The IS shall include all required sections of the checklist. City staff shall review the screencheck copy of IS, and Terra Nova shall amend the draft accordingly. Terra Nova shall prepare a final electronic (Word and PDF) document for submittal to the City.

3.7 CEQA Notices
The Alta Team will prepare the Notice of Intent and Notice of Determination. The City will post and publish the NOI, and Terra Nova will file the NOI and NOD with the County Clerk and State Clearinghouse, and distribute the document to the City’s responsible agency list.

3.8 CEQA Hearings
The Alta Team will prepare for, attend and present the CEQA review at one hearing for approval of the Initial Study, and will provide City staff support at hearing.
• Topographic and Boundary Survey
• Draft/Final 50% Design Plans at 1”=40’ scale
• Draft/Final Preliminary Probable Construction Cost
• Preliminary Engineering Report
TASK 3 - ENVIRONMENTAL
Terra Nova will prepare environmental compliance
documentation evaluating the project in accordance with the California Environmental Quality Act (CEQA). The following outlines the tasks and process for the preparation of thIs initial study for the Connect Coachella project.

3.1 Project Description
The Alta Team will review design documents and develop a comprehensive project description for review and approval by the City to support preparation of the Initial study.

3.2 Cultural Resources Analysis
The Alta Team will contract for and manage a cultural
resources analysis within the project area. The cultural/ historic resources analysis report will include the following tasks:
• Conduct an Eastern Information Center records search for prior sites and studies in the project vicinity.
• Conduct on site investigation of potential cultural
resources along the project route.
• Contact the California Native American Heritage
Commission (NAHC) and local tribes for a Sacred Lands
File search and consultation with Native American tribes. • Conduct all work to Secretary of the Interior Section 106 standards, should federal review be required.
• Recommend any further cultural study, planning, or
environmental efforts; it is not anticipated at this time that additional (Phase II) study will be required.

3.3 Biological Resources Analysis
The Alta Team will contract for and manage a general
biological resources analysis within the project area. The general biological resources analysis report will include the following tasks:
• On site investigation of current conditions on the project route and inventory of species identified.
• Review of State databases for species likely to inhabit the project site.
• Preparation of maps and exhibits supporting the findings. • Recommendations for any further species-specific study, planning, or environmental effort will be made.

Item 8.

ALTA PLANNING + DESIGN, INC. CITY PROJECT NO. ST-138 Connect Coachella Preparation of Environmental Services for CEQA 20 Project Schedule
ID Task Task Name Duration Start Finish
1 Notice To Proceed 0 days Mon 4/3/23 Mon 4/3/23
2 Task 1: Project Management and Administration 285 days Mon 4/3/23 Fri 5/3/24 3 Project Kick Off Meeting 1 day Mon 4/3/23 Mon 4/3/23
4 Monthly PDT Meeting & Project Management 284 days Tue 4/4/23 Fri 5/3/24 5 Task 2: Preliminary Engineering 284 days Mon 4/3/23 Thu 5/2/24 6 Research and Data Collection 10 days Tue 4/4/23 Mon 4/17/23 7 Field Investigations 1 day Tue 4/18/23 Tue 4/18/23
8 Aerial Photgrammetric and Boundary Mapping 30 days Mon 4/3/23 Fri 5/12/23 9 Utility and Stakeholder Coordination 30 days Mon 4/3/23 Fri 5/12/23 10 Limited Hydrology/ Water Quality 40 days Fri 7/7/23 Thu 8/31/23 11 Draft Hydrology Memo 2 wks Fri 7/7/23 Thu 7/20/23
12 City Review and Comment 10 days Fri 7/21/23 Thu 8/3/23 13 Final Hydrology Memo 2 wks Fri 8/4/23 Thu 8/17/23
14 City Review and Approval 10 days Fri 8/18/23 Thu 8/31/23 15 50% Design Plans and Estimate 112 days Wed 4/19/23 Thu 9/21/23 16 Draft 50% Plans & Estimate 45 days Wed 4/19/23 Tue 6/20/23 17 QA/QC Draft 50% Plans and Estimate 12 days Wed 6/21/23 Thu 7/6/23 18 City Review and Comment 20 days Fri 7/7/23 Thu 8/3/23 19 Final 50% Plans & Estimate 20 days Fri 8/4/23 Thu 8/31/23 20 QA/ QC Final 50% Plans and Estimate 5 days Fri 9/1/23 Thu 9/7/23 21 City Review and Approval 10 days Fri 9/8/23 Thu 9/21/23 22 Preliminary Engineering Report 160 days Fri 9/22/23 Thu 5/2/24 23 Draft Preliminary Engineering Report 60 days Fri 9/22/23 Thu 12/14/23 24 QA/QC Draft Preliminary Engineering Report 10 days Fri 12/15/23 Thu 12/28/23 25 City Review and Comment 20 days Fri 12/29/23 Thu 1/25/24 26 Final Preliminary Engineering Report 30 days Fri 1/26/24 Thu 3/7/24 27 QA/ QC Final Preliminary Engineering Report 20 days Fri 3/8/24 Thu 4/4/24 28 City Review and Approval 20 days Fri 4/5/24 Thu 5/2/24 29 Task 3: Environmental 242 days Wed 5/17/23 Thu 4/18/24 30 Project Description 2.5 mons Wed 5/17/23 Tue 7/25/23 31 Technical Studies (Cultural, Biological, Tribal) 3.9 mons Wed 5/17/23 Fri 9/1/23 32 Draft CEQA Initial Study 3.5 mons Fri 9/22/23 Thu 12/28/23 33 City Review and Comment 30 days Fri 12/29/23 Thu 2/8/24 34 Final CEQA Initial Study 2.5 mons Fri 2/9/24 Thu 4/18/24 4/3
Mar '23 Apr '23 May '23 Jun '23 Jul '23 Aug '23 Sep '23 Oct '23 Nov '23 Dec '23 Jan '24 Feb '24 Mar '24 Apr '24 May '24 Jun '24 J Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Critical
Critical Split
Progress
Manual Progress

CITY OF COACHELLA

CONNECT COACHELLA
Proposed Design Schedule

Project: Connect Coachella
Date: Sat 2/25/23

Item 8.
21 CITY PROJECT NO. ST-138 Connect Coachella Preparation of Environmental Services for CEQA ALTA PLANNING + DESIGN, INC.

Contractual Exceptions
We propose the following amendments to the City’s contractual requirements:

Technical Exceptions
We do not wish to propose alternative approaches to meeting the City’s technical requirements.

PROPOSED AMENDMENTS TO FORM OF AGREEMENT
00-MK23-069-Coachella, CA Connecting Coachella
Legal Company Name: Alta Planning + Design, Inc.

State of Incorporation: California | Tax ID: 68-0465555 For all legal-related correspondence and information please use the following address:
711 SE Grand Avenue
Portland, OR 97214
(503) 230 9862
[email protected]
Section /
General
Condition
Location
Proposed Amendment (Deletions in Red, Insertions in Blue) Rationale and Benefit Insurance
Minimum
Scope

3.2.10.2 (A)
Coverage shall be at least as broad as the latest version of the following: (1) General Liability: Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001); (2) Automobile Liability: Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto) codes 8 & 9 (non-owned and hired autos); and (3) Workers’ Compensation and Employer’s Liability: Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance.

Alta no longer owns autos.

Code 1 includes owned
autos. Codes 8 & 9 are for
non-owned and hired autos.

Alta can provide a
statement certifying the
company owns no autos.

Insurance
Minimum
Limits

3.2.10.2 (B), add
to end
Consultant shall maintain limits no less than: (1) General…limits of $1,000,000 per accident for bodily injury or disease. The Commercial General Liability and Automobile Liability limits may be satisfied by a combination of primary and umbrella or excess insurance. Umbrella or excess insurance shall provide coverage at least as broad as specified for underlying coverages and covering those insured in the underlying policies.

This language was accepted
in the contract for Alta
Project # 00-2022-127-ATP
Cycle 6 dated May 20, 2022.

Reason for request: Alta’s
insurance policy limits for
CGL is $ 1M per occurrence
and $ 2M aggregate and for
Auto. The limit is $ 1M
combined single limit. The
previous project had limits
that were above our limits.

We can meet them if we are
allowed to use umbrella
coverage to make up the
difference.

Insurance
Endorsements

3.2.10.4 (B)
The automobile liability policy shall be endorsed to state that: (1) the City, its directors, officials, officers, employees, agents, and volunteers shall be covered as additional insureds with respect to the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired……
Alta no longer owns autos.

Code 1 includes owned
autos. Codes 8 & 9 are for
non-owned and hired autos.

Alta can provide a
statement certifying the
company owns no autos.

Our endorsement will show
non-owned and hired autos
but will not check owned.

Exceptions/Deviations

Item 8.

ALTA PLANNING + DESIGN, INC. CITY PROJECT NO. ST-138 Connect Coachella Preparation of Environmental Services for CEQA 22 Payment of
Compensation

3.3.2 last
sentence
Consultant shall submit to the City… date of the statement. The City shall, within 45 30 days of receiving such statement, review the statement and pay all approved charges thereon.

This language was accepted
in the contract for Alta
Project # 00-2022-127-ATP
Cycle 6 dated May 20, 2022.

Reasoning: CA Civil Code
Section 3320 requires
project owners on public
works contracts to pay for
services within 30 days of
receipt of demand of
payment (invoice)
Indemnification 3.5.6 To the fullest extent permitted by law, Consultant shall defend, indemnify and hold the City, its officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident relating to any alleged the negligent acts, omissions or willful misconduct of Consultant, its officials, officers, employees, agents, consultants and contractors in connection with the performance of the Services, the Project or this Agreement, including without limitation the payment of all consequential damages, expert witness fees and reasonable attorneys’ fees and other related costs and expenses. Consultant shall defend, at Consultant’s own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against the City, its directors, officials, officers, employees, agents or volunteers. Consultant shall pay and satisfy any judgment, award or decree that may be rendered against the City or its directors, officials, officers, employees, agents or volunteers, in any such suit, action or other legal proceeding. Consultant shall reimburse the City and its directors, officials, officers, employees, agents and/or volunteers, for any and all reasonable legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Consultant’s obligation to indemnify shall survive expiration or termination of this Agreement and shall not be restricted to insurance proceeds, if any, received by the City, its officials officers, employees, agents or volunteers. Notwithstanding the foregoing, to the extent Consultant’s Services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of Consultant.

This language was accepted
in the contract for Alta
Project # 00-2022-127-ATP
Cycle 6 dated May 20, 2022.

Reasoning:

Indemnity must be limited
to negligence to be covered
by insurance.

Attorney fees must be
reasonable to be covered by
insurance.

Any and all is too broad.

These edits protect the City
by making this insurable and
to making the language
closer to CA Civil Code
2782.8.

Time is of the
Essence

3.5.9,
add to
end
Time is of the essence for each and every provision of this Agreement. Neither Party shall be liable to the other Party for failure or delay in performance of this Agreement due to acts of God, acts of governmental authorities, extraordinary weather conditions or other natural catastrophes, or any other cause beyond the reasonable control or contemplation of either Party or as otherwise defined by law (“Force Majeure Event”), provided the delayed Party shall make reasonable efforts to avoid or mitigate such delay and shall promptly notify the other Party in writing of the cause of the delay and its extent. City will equitably adjust Consultant’ s schedule and compensation under this Agreement to the extent reasonably appropriate to the Force Majeure Event This language was accepted
in the contract for Alta
Project # 00-2022-127-ATP
Cycle 6 dated May 20, 2022
Reasoning: Edit suggested
because there of liquidated
damages section and
Schedule of Services
language does not address
mechanism to handle delays
to the schedule that are
beyond our control.

Item 8.
23 CITY PROJECT NO. ST-138 Connect Coachella Preparation of Environmental Services for CEQA ALTA PLANNING + DESIGN, INC. 711 SE Grand Avenue
Portland, OR 97214
(503) 230‐9862  |  altago.com
altago.com
Re: Owned Auto Insurance
To whom it may concern,
Alta does not own any vehicles. Our insurance carrier reflects this on our certificate of insurance by checking "hired autos" and "non‐owned autos."  If you have additional questions, please contact [email protected] Sincerely,
Steven Frieson, COO and Vice President
Alta Planning + Design, Inc.

Item 8.

Appendices

Item 8.

YEARS AT ALTA
5 years

YEARS OF EXPERIENCE
26 years

EDUCATION
MBA, Management,
University of Oregon,
Lundquist College of
Business, 2004
BS, Civil Engineering,
University of California,
Berkeley, College of
Engineering, 1997

AREAS OF EXPERTISE
Quality control and
engineering oversight
Concept to construction
document development
Roadway design
Trail design
Safe Routes to School
design
ADA design
Alternative analysis

REGISTRATIONS
Professional Engineer: OR
(#71287); CA (#62795); WA
(#46173); CO (#0047410)
Project Management
Professional (PMP), Project
Management Institute

PROFESSIONAL

HIGHLIGHTS
Metro Transportation Policy
Alternatives Committee,
Portland, OR, 2013-2017
Adrian Esteban, PE, PMP
Principal-in-Charge & QA/QC Manager
Adrian is a Professional Engineer with over 26 years of experience in project management and active transportation design. Adrian is certified as a Project Management Professional (PMP) by the Project Management Institute and has gained a strong understanding of project management principles, methods, and techniques through his direct experience. He has worked for state and local agencies completing preliminary alignment analysis and cost estimating, final design, and construction documents for bicycle, and pedestrian safety improvement projects. He is known by clients for his high-quality work, excellent professional ethic, leadership skills, accountability, and decision-making capabilities. Adrian is fluent in Spanish and facilitates meetings in Spanish, translating technical information to help community members better understand project vision, objectives, benefits, and impacts.

Relevant Experience
CV Link Multi-Use Path, Coachella Valley, CA
As QA/QC and Project Manager, Adrian is providing task management, oversight, specifications, and cost estimating on design engineering services for the development of a 50-mile portion of the Coachella Valley’s CV Link multi-use pathway, which is in the final engineering phase. CV Link will be an innovative, multimodal facility of national importance that connects communities in the Coachella Valley while providing significant environmental, health, wellness, and economic benefits.

City of Oakland Multi-Corridor Civil Design Services, CA Adrian is the QA/QC Manager for the final design of approximately six miles of roadway within the City of Oakland. The project is on a tight timeline to accommodate the City’s planned pavement rehabilitation schedule. For 73rd Avenue and Bancroft Avenue, Alta produced signing and striping plans, specifications, and estimates, and is currently providing construction support services. For High Street, Alta prepared a traffic analysis, developed recommendations including ADA compliant pedestrian refuge islands and curb ramp designs, and is currently providing full civil design for the traffic calming improvements. In addition, Alta is supporting the City to secure a Caltrans Encroachment permit for the project.

LA River Bike Path Gap Closure Project, CA
As QA/QC Manager, Adrian is responsible for task management, specifications, design parameters, and Spanish/English translation for public outreach for this project. This $365M project—one of the largest active transportation trail projects in the country—will close an eight-mile gap in the path along the Los Angeles River (LA River) in downtown Los Angeles and Vernon. Once complete, the LA River Path will be a 32-mile continuous pathway for walking and biking from Long Beach to the San Fernando Valley, providing a world-class facility for Angelenos and the region.

City of Tualatin Moving Forward Bond Projects, OR
As Project Manager, Adrian prepared design guidelines and construction documents for five “Fast Track” bicycle and pedestrian safety improvement projects as part of a $20 million capital program. The improvements included adding sidewalks, bike lanes, shared-use paths, pavement rehabilitation, as well as securing property easements. In addition to managing and leading design, Adrian was highly involved with the public outreach process, which included community art to be implemented within the Spanish speaking community.

Staff Resumes
CITY PROJECT NO. ST-138 Connect Coachella Preparation of Environmental Services for CEQA ALTA PLANNING + DESIGN, INC.

Item 8.

YEARS AT ALTA
4 years

YEARS OF EXPERIENCE
17 years

EDUCATION
BS, Civil Engineering,
Alabama Agricultural and
Mechanical University, 2007

AREAS OF EXPERTISE
Pedestrian ADA accessibility
design
Complete Streets design
Roadway design
LABOE permitting and
coordination - add for LA
pursuits

REGISTRATIONS
ENV SP, Envision
Sustainable Professional
QSD/P, Qualified SWPPP
Developer and Practitioner

PROFESSIONAL

HIGHLIGHTS
2016 APWA Emerging
Leader Academy Graduate
2015 APWA SoCal Emerging
Leader Award Recipient
APWA: SoCal Chapter
President-Elect/Board
Member
APWA: SoCal Chapter Public
Works Institute Co-Chair
Vincent Hellens, Jr., ENV SP, QSD/P
Project Manager
Vincent is experienced in managing and designing large and small public works infrastructure projects from planning and design through construction. His project management approach focuses on the needs of his clients while staying flexible and adaptable through the life of the project. He has delivered active transportation projects including pedestrian ADA improvements, Complete Streets, Class IV bikeways, trails, and roadway rehabilitations.

Vincent is responsive and maintains an open line of communication with his clients which allows him to report progress, identify problems, assign priorities, receive feedback, and document progress. He delivers projects by providing purpose, clear direction, and motivation to the project team.

Relevant Experience
Connecting Coachella ATP Grant Support, CA
As Project Manager, Vincent led the team in delivering the preliminary engineering concept plans for the Connecting Coachella ATP grant application. Doing so required identifying rightof-way limits, configuring the proposed bikeways for the surrounding context and geometric constraints, designing safe transitions and crossings at intersections, laying out a pedestrian and bicyclist-friendly roundabout, and identifying amenity areas for shelters and other elements.

Atwood Multi-Purpose Trail, Placentia, CA
As Project Manager, Vincent is leading the Project Approval and Environmental Documentation phase of the 0.6 mile Atwood Multi-Purpose Trail. The multi-use trail will not only close gaps in Placentia’s active transportation network, but will provide connection to the City of Anaheim’s Class II bike facilities. Vincent is facilitating outreach and stakeholder coordination, managing the budget and design team, and coordinating with the environmental subconsultant and Caltrans Local Assistance.

Riverside Gage Canal Multi-Purpose Recreational Trail, CA Alta is providing project management, outreach, civil engineering, and landscape architectural design services for a 2-mile active transportation and recreational green space trail over the existing Gage Canal in the City of Riverside. The project will create a Class I asphalt concrete paved trail and a natural surface trail within an existing city-owned water utility easement. Vincent is serving as Project Manager.

CV Link Multi-Use Path, Coachella Valley, CA
Vincent is serving as Project Engineer for Alta’s QA/QC and design management for construction of this pathway. This innovative multimodal facility connects nine cities and is 50 miles long. Alta developed recommendations for on-street segments at the highest design standard, and supporting infrastructure, including LSEV charging facilities.

City of Oakland Multi-Corridor Civil Design Services, CA Vincent is serving as the Project Manager for final design of approximately six miles of roadway. For 73rd Avenue and Bancroft Avenue, Alta produced signing and striping PS&E and is currently providing construction support services. For High Street, Alta prepared a traffic analysis, developed recommendations, and is currently providing full civil design for traffic calming improvements. Vincent is overseeing the design team, providing budget/schedule control, and coordinating with Caltrans and the City.

ALTA PLANNING + DESIGN, INC. CITY PROJECT NO. ST-138 Connect Coachella Preparation of Environmental Services for CEQA

Item 8.

YEARS AT ALTA
2 years

YEARS OF EXPERIENCE
23 years

EDUCATION
PhD, Civil (Transportation)
Engineering, University of
Texas, Austin, 2009
MS, Civil (Transportation)
Engineering, University of
Arizona, 2004
BS, Civil Engineering,
University of Arizona, 2000

AREAS OF EXPERTISE
Bikeway design
Pedestrian facility design
Safety analyses and Vision
Zero

REGISTRATIONS
Professional Engineer:

CA (#C81212), AZ (#72088),
CO (#0051401), TX
(#111025), MA (#53856), UT
(#10288633-2202)
Envision Sustainability
Professional, Institute for
Sustainable Infrastructure,
(#35642)

PROFESSIONAL

AFFILIATIONS
Association of Pedestrian
and Bicycle Professionals
Ashley Haire, PhD, PE, ENV SP
Assistant Project Manager
Ashley has extensive experience managing multimodal transportation projects from both the private and public sector perspectives. She is a national expert in bikeway design and has led the final design of one- and two-way Class I, II, III, and IV bikeways in California and across the US. Ashley specializes in the design and planning of balanced transportation networks that enhance mobility, improve sustainability, and prioritize safety for all users. Ashley has prepared engineering and planning documents for local and regional clients, developed state and federal guidance regarding integrated transportation systems.

Relevant Experience
Connecting Coachella ATP Grant Support, CA
Ashley prepared the preliminary engineering concept plans for the Connecting Coachella ATP grant application. Doing so required identifying right-of-way limits, configuring the proposed bikeways for the surrounding context and geometric constraints, designing safe transitions and crossings at intersections, laying out a pedestrian and bicyclist-friendly roundabout, and identifying amenity areas for shelters and other elements.

Parker Street to Addison Bikeway (AHSC Connected Berkeley), CA As Project Manager, Ashley is leading the engineering design and public engagement for this project to design bike boulevard infrastructure, traffic circles, and closure of a sidewalk gap. A key challenge has been the design of a short section of two-way Class IV bikeway to compensate for an offset intersection crossing along the route. Ashley is working closely with City staff to develop safe solutions for bikeway transitions, integration with the larger bikeway network, and comfortable bikeway connections to local parks and other amenities.

Sunnyvale SNAIL Active Transportation Connectivity Improvements, CA Ashley is Project Manager for this Cycle 3 ATP grant-funded project, which is designing pedestrian and bicyclist upgrades. She is overseeing the environmental process and PS&E development for sidewalk and bikeway improvements at multiple locations throughout the neighborhood, including bike lanes, curb extensions, ADA-compliant curb ramps, raised crosswalks, and HAWK devices.

Los Angeles River Valley Bikeway and Greenway Design, CA Ashley served as a Design Engineer and Envision Lead for the San Fernando Valley portion of the Los Angeles River Greenway. Ashley advised on design details for bicycle and pedestrian safety, ADA compliance, and conformance with Caltrans design requirements. She also prepared the application for Platinum-level Envision sustainability certification for the project, which involved technical writing, diagramming, and document organization. In addition, she wrote two memoranda documenting the project’s climate adaptation and resilience elements. 7th Street Class I Bikeway, Port of Oakland, CA
As Project Manager, Ashley oversaw the development of design alternatives for a Class I bikeway through the port to connect the Bay Bridge Bikeway into the City of Oakland. The design integrated the bikeway into a proposed elevated roadway alignment to connect future (now existing) Class IV bikeways beneath an existing railroad crossing and the I-880 freeway to existing Class II bike lanes. Maximizing safety and connectivity for the bikeway required close attention to interactions between bicyclists and freight operations and complex transitions at intersections and interchanges.

CITY PROJECT NO. ST-138 Connect Coachella Preparation of Environmental Services for CEQA ALTA PLANNING + DESIGN, INC.

Item 8.

YEARS AT ALTA
4 years

YEARS OF EXPERIENCE
10 years

EDUCATION
MS, Structural Engineering,
University of Southern
California, 2014
BS, Civil Engineering,
Loyola Marymount
University, 2012

AREAS OF EXPERTISE
Transportation planning and
engineering
Curb ramp design
Cost estimating
Utility coordination

REGISTRATIONS
Professional Civil Engineer:

CA (#88152)

PROFESSIONAL

HIGHLIGHTS
Board Member, LA Walks
Member, American Public
Works Association
Member, City and County
Engineers Association
Markos Legesse, PE
Associate Engineer
Markos is a Civil Engineer whose diversified engineering experience includes curb ramp design, sewer design, cost estimating, alternatives development, utility coordination, and program management. Through his tenure with the City of Los Angeles, Markos brings a strong understanding of public agency needs and procedures, which he leverages to bring success to his projects. His project management approach emphasizes the importance of interfacing with clients, constituents, and stakeholders on technical components and processes.

Relevant Experience
LA River Bike Path Gap Closure Project, CA
This $365 million project—one of the largest active transportation trail projects in the country—will close an eight-mile gap in the bike path along the Los Angeles River. Alta is leading design development, assisting with the CEQA/NEPA process, developing construction documents, supporting Army Corps and local agency permitting, and providing construction support. As an Associate Engineer on the project, Markos is supporting construction document development.

Riverside Gage Canal Multi-Purpose Recreational Trail, CA Alta is providing project management, outreach, civil engineering, and landscape architectural design services for a 2-mile active transportation and recreational green space trail over the existing Gage Canal in the City of Riverside. The project will create a Class I asphalt concrete paved trail and a natural surface trail within an existing city-owned water utility easement. Markos is serving as an Associate Engineer on the project.

CV Link Multi-Use Path, Coachella Valley, CA
Markos is serving as an Associate Engineer for QA/QC and design management for construction of this regional pathway in the Coachella Valley. This innovative multimodal facility connects nine cities and is 50 miles long. Alta developed recommendations for on-street segments at the highest design standard, and supporting infrastructure, including LSEV charging facilities.

La Ballona Elementary School Protected Bike Lane and Safe Routes to School Project, Culver City, CA
Alta led conceptual design, outreach, and preparation of construction documents for Culver city’s first separated bikeway on Elenda Street, as well as neighborhood improvements to create Safe Routes to La Ballona Elementary School. The separated bikeway design includes parking and traffic analysis, streetscape and pedestrian lighting, striping, and bicycle signal design. Markos was an Associate Engineer on the project.

Victorville Mojave Riverwalk, CA
Alta managed final design PS&E for a four-mile segment of multi-use trail along the Mojave River, as well as a seven-mile on-street network that is a mix of Class II and III bike lanes, looping through Old Town Victorville. The result is a seamless shared-use path along the Mojave River levee with functional connections from local streets to the path. Markos served as Associate Engineer on this project.

ALTA PLANNING + DESIGN, INC. CITY PROJECT NO. ST-138 Connect Coachella Preparation of Environmental Services for CEQA

Item 8.

YEARS AT ALTA
4 years

YEARS OF EXPERIENCE
13 years

EDUCATION
BS, Civil Engineering,
Georgia Institute of
Technology, 2011

AREAS OF EXPERTISE
Multimodal design
Signal design
Signing and striping
Traffic studies
Safety analysis

REGISTRATIONS
Professional Traffic
Operations Engineer (#4941)
Professional Engineer:

CO (#0055226)
Matt Fralick, PE, PTOE
Traffic Engineer
Matt is a Civil Engineer with 13 years of experience in the transportation sector. He specializes in traffic signal design and operations, operational analysis, safety analysis, signing and striping, traffic studies, and ITS design, with extensive hands-on experience managing and maintaining traffic signals and ITS components. Matt regularly develops PS&E packages for projects in Colorado. He works closely with clients and contractors on design build projects for multimodal improvements that enhance the safety and comfort of all modes.

Relevant Experience
CV Link Multi-Use Path, Coachella Valley, CA
The CV Link is a multimodal facility that will connect nine cities in the Coachella Valley through on- and off-street shared use facilities. In order to provide safe crossings for all users, Matt designed multiple retrofits to several traffic signals that the Coachella Valley Regional Trail crosses. Alta is serving as the engineering lead and providing project management, civil engineering, and site design services.

Class IV Two-Way Cycle Track, Esplanade Corridor, Chico, CA In a fatal flaw and traffic analysis conducted for a proposed two-way separated bikeway, Matt developed the Synchro model used to analyze the operations of a bike signal and wrote the traffic analysis memo outlining the findings. The cycle track is being constructed in an abandoned street car easement down the east median on the multi-way boulevard known as Esplanade. Alta developed four intersection design strategies supported by the necessary signal requirements in a first memo to the City. The preferred alternative was selected and Alta progressed into full traffic analysis of the signalized intersections along the corridor.

Construction began in 2021.

La Ballona Elementary Protected Bike Lane and Safe Routes to School Project, Culver City, CA
Matt designed Pedestrian Hybrid Beacons improvements at two intersections along this separated bikeway and traffic signal modifications at five intersections. . Alta is leading the conceptual design, outreach, and preparation of construction documents, as well as neighborhood improvements to create Safe Routes to La Ballona Elementary School. The separated bikeway design includes parking and traffic analysis, streetscape and pedestrian lighting, striping, and bicycle signal design at two major boulevards. The neighborhood greenway improvements include curb extensions with green infrastructure, raised crosswalks, and streetscape improvements. This project has federal funding through Caltrans and Alta is assisting the City with Caltrans Local Assistance Project Manual protocols.

Sherman Way Streetscape Improvements, Los Angeles, CA
Matt designed signal improvements along Sherman Way and aided in the design of a pedestrian hybrid beacon and updated traffic signal to allow for pedestrian improvements. A key component of the envisioned corridor environment is a protected bike lane facility that will provide accessibility and connectivity to residents of the Reseda neighborhood as well as patrons of and visitors to the corridor.

CITY PROJECT NO. ST-138 Connect Coachella Preparation of Environmental Services for CEQA ALTA PLANNING + DESIGN, INC.

Item 8.

YEARS AT ALTA
10 years

YEARS OF EXPERIENCE
22 years

EDUCATION
Master of Landscape
Architecture, California
State Polytechnic University,
Pomona, 2013
BA, Humanities, New
College of Florida, 2001

AREAS OF EXPERTISE
Streetscape design
Trail design
Complete Streets
Landscape design

REGISTRATIONS
Professional Landscape
Architect:

CA (#6416)

PROFESSIONAL

HIGHLIGHTS
Session Chair: 2021 CA
Trails and Greenways
Conference: Multi-Benefit
Neighborhood Greenways
Presenter: 2020 Rain
or Shine —Soaking Up
Success—Council for
Watershed Health
Session Chair: 2018 CA
Trails and Greenways
Conference: Data-Driven
Trail Prioritization
James Powell, PLA, ASLA
Landscape Architect
James brings a wide range of solutions to his work, drawing upon experience managing and leading design processes in a variety of settings. These include trail master plans from local to regional scales, trail design services from grant writing and feasibility through Plans, Specifications, and Estimates (PS&E), construction support, Complete Streets and streetscape design, corridor planning, and implementation plans. His recent projects have included green infrastructure and protected bikeway design, trail prioritization modeling, facility evaluation frameworks, and landscape designs for streetscapes, medians, and trailheads. James has hands-on experience coordinating subconsultants from a variety of disciplines, as well as with the project management, design, and analysis tools.

Relevant Experience
Riverside Gage Canal Multi-Purpose Recreational Trail, CA Alta is providing project management, outreach, civil engineering, and landscape architectural design services for a 2-mile active transportation and recreational green space trail over the existing Gage Canal in the City of Riverside. The project will create a Class I asphalt concrete paved trail and a natural surface trail within an existing city-owned water utility easement. James is serving as Landscape Architect and Assistant Project Manager.

Mojave Riverwalk, Victorville, CA
The City of Victorville selected Alta as the lead design firm to create a master plan and oversee the environmental assessment work for this pristine and highly sensitive riparian corridor. After completing the Master Plan phase, Alta managed the trail envi-ronmental assessment work and authored a Caltrans Active Transportation Program (ATP) Grant Application effort for this project.Alta then managed final design PS&E for a four-mile segment of multi-use trail along the Mojave River, as well as a seven-mile on-street network that is a mix of Class II and III bike lanes, looping through Old Town Victorville. James served as the Lead Designer and Assistant Project Manager.

Fort Ord Regional Trail and Greenway (FORTAG), Monterey County, CA FORTAG is a 24-mile regional Class I bikeway that connects the cities of Del Rey Oaks, Marina, Seaside, and Monterey with CSU Monterey Bay, the former Fort Ord site, the future Fort Ord National Monument, and the Monterey Bay Scenic Sanctuary Trail. As Assistant Project Manager and Design Lead, James helped evaluate feasibility and created concept designs for the trail. This included wayfinding and branding recom-mendations, materials, amenities, trailhead and viewpoint design, implementation steps, and future grant assistance.

Castaic Multi-Use Trails Master Plan, Los Angeles County, CA Alta developed a Multi-Use Trails Master Plan for the County of Los Angeles Department of Parks and Recreation. The study area encompasses approximately 76 square miles in the Castaic area and will guide future trail development. The plan recommends improvements to existing trails and provides trail users and local popula-tions with seamless transitions to trails in adjacent jurisdictions and prime destinations within and adjacent to the study area.

James was the Lead Designer on the project.

ALTA PLANNING + DESIGN, INC. CITY PROJECT NO. ST-138 Connect Coachella Preparation of Environmental Services for CEQA

Item 8.

YEARS AT ALTA
4 years

YEARS OF EXPERIENCE
5 years

AREAS OF EXPERTISE
Multimodal roadway design
Complete Street design

REGISTRATIONS
Engineer-In-Training:
(#166715)
Envision Sustainability
Professional
Talia Agazaryan, EIT, ENV SP
Engineering Designer
Talia is an Engineer whose project experience includes roadway rehabilitation, curb ramp design, cost estimating, field work, and utility coordination. She has experience in land development and worked on various roadway improvement and bike share expansion projects while working for the Transportation Department at the University of California, Irvine. She is also familiar with various roadway design guidelines and standards including local, state, and federal publications.

Relevant Experience
• CV Link Multi-Use Path, Coachella Valley, CA | Engineer • Gage Canal Multi-Purpose Recreational Trail, Riverside, CA | Engineer • LA River Bike Path Gap Closure Project, CA | Engineer • Pedestrian and Bicycle Safety Improvements for Ojai Avenue/SR 150 and Maricopa Highway/SR 33, Ojai, CA | Engineer
• Parkway-Denholm Traffic Calming and Class IV Bikeway, El Monte, CA Daniela Vazquez, EIT
Engineering Designer
Daniela is a Transportation Engineer with experience working on curb extension and curb ramp design, cost estimating, and the design of bicycle and pedestrian facilities. Daniela worked at HNTB for two years on various Caltrans Task Orders. She designed over 100 curb ramps, produced estimates, and worked on draft and final project reports. Prior to joining Alta, Daniela worked for the San Luis Obispo Air Pollution Control District, translating documents and performing bilingual outreach in the community. Daniela grew up in Orange County and speaks and writes Spanish fluently.

Relevant Experience
• CV Link Multi-Use Path, Coachella Valley, CA | Engineer • 28th Ave Bike Boulevard Design, San Mateo, CA | Engineer • Fort Ord Regional Trail and Greenway (FORTAG), Monterey County, CA | Engineer • LA River Bike Path Gap Closure Project, CA | Engineer

YEARS AT ALTA
1 year

YEARS OF EXPERIENCE
3 years

AREAS OF EXPERTISE
Bilingual outreach
Multimodal engineering
Complete Streets

REGISTRATIONS
Engineer-In-Training, CA
(#167099)
CITY PROJECT NO. ST-138 Connect Coachella Preparation of Environmental Services for CEQA ALTA PLANNING + DESIGN, INC.

Item 8.

Joe Paull, EIT
Associate Engineer
Joe’s experience includes a combination of civil engineering, traffic engineering, and transportation design. His knowledge of construction inspection also grants him a unique insight into the value of constructability of engineering solutions. He provides civil and traffic engineering support for projects ranging from access planning for pedestrians, bicyclists and people with disabilities; road diet assessments and concept development; traffic impact studies; parking impact evaluations and mitigations; area-wide master planning; and trail feasibility studies.

Relevant Experience
• 14th Avenue Streetscape Project, Oakland, CA | Assistant Project Manager • 28th Avenue Bicycle Boulevard Design, San Mateo, CA | Engineer • Arrow Highway Multimodal Corridor Plan and Demonstration Project, San Gabriel Valley, CA | Engineer
• La Ballona Elementary School Protected Bike Lane and Safe Routes to School Project, Culver City, CA| Engineering Designer

YEARS AT ALTA
8 years

YEARS OF EXPERIENCE
9 years

AREAS OF EXPERTISE
Traffic and civil engineering
Signing and striping
Access planning and design
Construction inspection

REGISTRATIONS
Engineer-in-Training:
(#092525)
Samantha Hernandez
Landscape Designer
Sam is a Landscape Designer with Alta. Her passion is serving people with designs that have purpose and reason behind them. She served as Vice President for The ASLA Student Chapter at Cal Poly Pomona, fulfilling executive duties and overseeing decisions that provide students with opportunities to improve their skills and experience the professional world of landscape architecture.

Relevant Experience
• LADOT Sherman Way Streetscape Improvements, Los Angeles, CA | Designer • Gage Canal Multi-Purpose Recreational Trail, Riverside, CA | Designer • Arrow Highway Multimodal Corridor Plan and Demonstration Project, San Gabriel Valley, CA | Designer
• Pacific Electric Trail Expansion Feasibility Study, Rialto, CA | Designer

YEARS AT ALTA
3 years

YEARS OF EXPERIENCE
5 years

AREAS OF EXPERTISE
Sustainable landscape
design
Streetscapes and trail
design
Complete Streets design
Corridor design
ALTA PLANNING + DESIGN, INC. CITY PROJECT NO. ST-138 Connect Coachella Preparation of Environmental Services for CEQA

Item 8.

YEARS AT TERRA NOVA
38 years

YEARS OF EXPERIENCE
38 years

REGISTRATION
American Planning
Association: CA
(APA ID# 202825)

AREAS OF EXPERTISE
CEQA & NEPA document
preparation
Tribal consultation

YEARS AT TERRA NOVA
12 years

YEARS OF EXPERIENCE
12 years

REGISTRATION
American Planning
Association: CA
(APA ID #320802)

EXPERTISE
CEQA Research and
Documentation
Air Quality and GHG
Analysis
Nicole Sauviat Criste, APA
CEQA Project Manager
Nicole joined Terra Nova in 1985, coming from a career in publishing, marketing, market research and analysis. She manages the firm’s current planning team, including the preparation of Initial Studies, Environmental Impact Reports and other CEQA documents for the firm’s public and private sector clients. In the City of Coachella, she most recently managed the preparation of the Initial Study for the City’s Housing Element Update, and two Exemption Memoranda for City-sponsored General Plan Amendments.

Nicole has prepared CEQA and NEPA documents for a broad range of projects, ranging from Initial Studies for residential subdivisions to the 6,000 acre North Apple Valley Industrial Specific Plan EIR. She manages a team of highly skilled planners and technical specialists who assure comprehensive analysis and thorough research into each project, resulting in complete, highly defensible documents for all of the cities in the Coachella Valley.

Relevant Experience
• North Apple Valley Industrial Specific Plan Environmental Impact Review, CA | Project Manager
• La Quinta and Apple Valley General Plans, La Quinta, CA | Project Manager • Palm Springs Museum Market Plaza Specific Plan | Project Manager Kelly Clark, APA
Environmental Planner
Kelly joined Terra Nova in 2011. She is a graduate of the University of California, Berkeley with a Bachelor of Science degree in Conservation and Resource Studies. Kelly’s coursework emphasized sustainable urban development, environmental policy and community design.

Relevant Experience
Kelly has authored the original and two updates to the award-winning Apple Valley Climate Action Plan and other similar projects. She has also provided research and analysis required for CEQA and NEPA documents for various development projects throughout the Coachella Valley. She contributed to the preparation of the College of the Desert Indio Educational Center EIR and expansion Mitigated Negative Declaration.

Kelly has authored several Specific Plans and their accompanying CEQA documents, including the Citrus Plaza and Ventana Specific Plans in the City of Indio. The latter required an EIR, for which she was the primary author.

CITY PROJECT NO. ST-138 Connect Coachella Preparation of Environmental Services for CEQA ALTA PLANNING + DESIGN, INC.

Item 8.

YEARS AT TERRA NOVA
1 year

YEARS OF EXPERIENCE
22 years

REGISTRATION
American Planning
Association: (APA ID
#406241)

EXPERTISE
CEQA research and
documentation
Dominique Camps, APA
Environmental Planner
Dominique has been with Terra Nova since 2022. She holds a Master of City Planning degree from the University of Manitoba, and a Bachelor of Fine Art degree in Art History and Studio Art from Concordia University in Montreal, Canada.

Prior to joining Terra Nova, Dominique worked for Open North in Canada, researching open data options for small cities. Her work included data collection, surveys, interviews and document drafting for an initiative aimed at improving transparency and access at the municipal level.

Relevant Experience
Since joining Terra Nova, Dominique has worked on various CEQA documents, as well as research and documentation of air quality and GHG modeling and statistical analysis for land use projects throughout the Coachella Valley. She is a thorough and skilled researcher, and has drafted Initial Studies for commercial projects in Desert Hot Springs, La Quinta and Apple Valley, as well as assisting in the preparation of two EIRs, one in Thermal and one in Apple Valley.

YEARS AT COAST
41 years

YEARS OF EXPERIENCE
58 years

REGISTRATION
Professional Land Surveyor:

California, No. 4212

AREAS OF EXPERTISE
Large survey projects
Right-of-way and boundary
analysis
Ruel del Castillo, PLS
Survey Manager
Ruel has 58 years of experience managing field and office operations for all phases of surveying and mapping services. He has hands-on knowledge of various land surveying services, including right-of-way and boundary surveys and analysis, GPS surveys, topographic surveys, utility location surveys, large-scale aerial and geodetic control, and monitoring quantities.

Relevant Experience
• SR-55 PR/ED Orange County, CA | Survey Manager
• I-5 HOV Improvement Project (between SR-55 and SR-57) PS&E Orange County, CA | Survey Manager
• I-5 Improvement Project (I-405 to SR-55) PR/ED, Orange County, CA | Survey Manager
ALTA PLANNING + DESIGN, INC. CITY PROJECT NO. ST-138 Connect Coachella Preparation of Environmental Services for CEQA

Item 8.

YEARS AT COAST
3 years

YEARS OF EXPERIENCE
47 years

REGISTRATION
Professional Land Surveyor:

CA (#4874)

AREAS OF EXPERTISE
Project Coordination &
Management
Transportation Mapping
Projects
Boundary Analysis & Record
Mapping
ALTA Surveys
Kurt Hoehn, PLS
Project Surveyor
Kurt has over 40 years of experience as a project surveyor, survey manager, party chief, and survey company owner. He has considerable knowledge of Southern California, having done land development, public works, and transportation projects. His diverse skill set includes performing many types of surveying, including vertical and horizontal control, photo control, GPS surveys, topographic surveys, design surveys, boundary surveys, right-of-way surveys, monitoring surveys, and construction layouts. In addition, Kurt has extensive experience in the data collection, makeup, and generation of all types of Survey Record Maps (Tract Maps, Parcel Maps, Records of Survey, and Topographic) and the generation of ALTA Surveys.

Relevant Experience
• Dominguez Channel Bike Path, Carson, CA | Project Surveyor • PS&E for Bike Lanes, Project Nos. 1451 and 1452, Carson, CA | Project Surveyor • Gage Canal Multi-use Trail, Riverside, CA | Project Surveyor • Sister Cities Trail Project, La Canada Flintridge, CA | Project Surveyor CITY PROJECT NO. ST-138 Connect Coachella Preparation of Environmental Services for CEQA ALTA PLANNING + DESIGN, INC.

Item 8.

ALTA PLANNING + DESIGN, INC. CITY PROJECT NO. ST-138 Connect Coachella Preparation of Environmental Services for CEQA Subconsultant Memorandum
Tera Nova Planning & Research, Inc.

TERRA NOVA PLANNING & RESEARCH, INC.®
42635 MELANIE PLACE, SUITE 101, PALM DESERT, CA 92211 (760) 341-4800 February 22, 2023
Andrew Simmons, P.E., City engineer
City of Coachella
43990 Enterprise Way
Coachella, CA 92236
RE: Connect Coachella – Commitment Letter
Dear Mr. Simmons:

Terra Nova Planning & Research is pleased to submit this commitment letter for the preparation of an Initial Study, as described in the City’s Request for Proposals (City project No. ST-138). Terra Nova is uniquely qualified to assist the City in this important project.  We prepared the Annexation Study for the City in 2018.  We are extremely familiar with the City’s current Sphere of Influence and surrounding areas.  We prepared fiscal analysis for the Acrisure arena and its surrounding Specific Plan for the City of Palm Desert at the time the arena was proposed.
 We have prepared annexation studies, fiscal impact analyses, plans of services and annexation applications for a broad range of annexations in Riverside and San Bernardino counties.

The contact person for Terra Nova through the proposal process is Nicole Sauviat Criste. I will also be the City’s prime contact, should we be selected for this project. I can be reached at 760-341-4800, or by email at [email protected].

Terra Nova has the resources and staff to complete the work requested, is currently meeting the City’s insurance requirements, and will continue to do so.

We look forward to having the opportunity to discuss our thoughts with you further. If you have any questions or require additional information, please feel free to contact me.

Sincerely,
Nicole Sauviat Criste
Principal

Item 8.

CITY PROJECT NO. ST-138 Connect Coachella Preparation of Environmental Services for CEQA ALTA PLANNING + DESIGN, INC.

Subconsultant Memorandum
Coast Surveying, Inc.

COAST SURVEYING, INC. 15031 PARKWAY LOOP, SUITE B, TUSTIN, CA 92780-6527 ● (714) 918-6266 ● FAX (714) 918-6277 February 24, 2023
Andrew Simmons, P.E., City Engineer
City of Coachella
43990 Enterprise Way
Coachella, CA 92236
RE: Connect Coachella – Commitment Letter
Dear Mr. Simmons:

Coast Surveying is pleased to submit this commitment letter for Surveying and Aerial Mapping. Coast Surveying is uniquely qualified to assist the City in this important project.  Over 42 Years of Surveying and Aerial Mapping experience in Southern California.  90% of our work is for Public Agencies.
 Coast currently Coast has Surveying contracts with the Cities of Newport Beach, Yorba Linda, Santa Fe Springs, Buena Park, Eastvale, Anaheim, and Irvine, the County of Orange, Yorba Linda Water District, El Toro Water District, and the SBV Water Conservation District.

The contact person for Coast through the proposal process is Ruel del Castillo. I will also be the City’s prime contact, should we be selected for this project. I can be reached at (714) 918-6266, or by email at [email protected].

Coast has the resources and staff to complete the work requested, is currently meeting the City’s insurance requirements, and will continue to do so.

We look forward to having the opportunity to discuss our thoughts with you further. If you have any questions or require additional information, please feel free to contact me.

Sincerely,
Ruel del Castillo
President

Item 8.

ALTA PLANNING + DESIGN, INC. CITY PROJECT NO. ST-138 Connect Coachella Preparation of Environmental Services for CEQA Licenses and Registrations for Key Staff
Adrian Esteban
Professional Engineering License, Civil Engineering; CA (#62795) Project Management Professional (PMP)
NAME: ESTEBAN, ADRIAN
LICENSE TYPE: CIVIL ENGINEER
LICENSE STATUS: CLEAR ADDRESS
1530 NE 48TH AVE
PORTLAND OR 97213

OUT OF STATE COUNTY
LICENSING DETAILS FOR: 62795

ISSUANCE DATE
JANUARY 25, 2002

EXPIRATION DATE
JUNE 30, 2024

CURRENT DATE / TIME
NOVEMBER 17, 2022
2:20:21 PM

BOARD FOR PROFESSIONAL ENGINEERS, LAND SURVEYORS, AND

GEOLOGISTS

HAS BEEN FORMALLY EVALUATED FOR DEMONSTRATED EXPERIENCE, KNOWLEDGE AND PERFORMANCE

IN ACHIEVING AN ORGANIZATIONAL OBJECTIVE THROUGH DEFINING AND OVERSEEING PROJECTS AND

RESOURCES AND IS HEREBY BESTOWED THE GLOBAL CREDENTIAL

IN TESTIMONY WHEREOF, WE HAVE SUBSCRIBED OUR SIGNATURES UNDER THE SEAL OF THE INSTITUTE

THIS IS TO CERTIFY THAT
Project Management Professional (PMP)®
Jennifer Tharp | Chair, Board of Directors Pierre Le Manh | President & CEO Adrian Esteban
PMP® Number: 1706776 PMP® Original Grant Date: 16 April 2014 PMP® Expiration Date: 16 April 2023

Item 8.

CITY PROJECT NO. ST-138 Connect Coachella Preparation of Environmental Services for CEQA ALTA PLANNING + DESIGN, INC.

VINCENT HELLENS, JR
July 1, 2013
September 27, 2020
#5193
Environ Sustainability Professional (ENV SP)
Vincent Hellens

Item 8.

ALTA PLANNING + DESIGN, INC. CITY PROJECT NO. ST-138 Connect Coachella Preparation of Environmental Services for CEQA

ASHLEY HAIRE

ENVISION SUSTAINABILITY PROFESSIONAL
Has received the Envision Sustainability
Professional credential upon successful
completion of the requisite training and exam.

Apr 03, 2020
Issued On
Apr 03, 2023
Valid Through
Anthony O. Kane, President and CEO
Institute for Sustainable Infrastructure
#34967
Ashley Haire
Environ Sustainability Professional (ENV SP), #35642
Professional Engineer (PE) License #C81212, CA

Item 8.

B-2
EXHIBIT “B”

SCHEDULE OF SERVICES
Project Start Date: March 8, 2023
Completion Date: June 30, 2024

Item 8.

B-3
EXHIBIT “C”

COMPENSATION
Not to Exceed $240,225.00

Item 8.

City of Coachella
CITY PROJECT NO. ST-138
Connect Coachella Preparation of
Environmental Services for CEQA
FEBRUARY 28, 2023
NO. 2 COST PROPOSAL
PREPARED BY ALTA PLANNING + DESIGN, INC.

IN ASSOCIATION WITH
TERRA NOVA PLANNING & RESEARCH, INC.

COAST SURVEYING, INC. Page 121
Item 8.

CITY PROJECT NO. ST-138 Connect Coachella Preparation of Environmental Services for CEQA ALTA PLANNING + DESIGN, INC.

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Item 8.

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ALTA PLANNING + DESIGN, INC. CITY PROJECT NO. ST-138 Connect Coachella Preparation of Environmental Services for CEQA

Item 8.

STAFF REPORT
3/8/2023
TO: Honorable Mayor and City Council Members
FROM: Maritza Martinez, Public Works Director
SUBJECT: Approve a budget allocation of $10,000, to add a new special event to the 2023 event calendar to recognize migrant farmworkers in recognition of Cesar Chavez Day.

STAFF RECOMMENDATION:

Approve a budget allocation of $10,000, to add a new special event to the 2023 event calendar to recognize migrant farmworkers in recognition of Cesar Chavez Day.

EXECUTIVE SUMMARY:

March 31st is a federal commemorative holiday as well as a city recognized holiday, which honors the legacy of the American labor rights hero, Cesar Chavez. His grandson and Executive Director of the National Chavez Center, Andres Chavez, will be in Coachella on March 29th.

Mr. Andres Chavez is interested in representing the National Chavez Foundation in Coachella. To accommodate an opportunity for him to address the community staff is requesting authorization to allocate $10,000 for a small event that will host Mr. Andres Chavez as a keynote speaker on Wednesday, March 29 from 5:30pm-7:30pm at the Coachella Library Park. Additionally, the event would also feature free food and mariachis. The requested allocation of $10,000 would fund the following costs: food vendor, mariachis, audio and sound.

FISCAL IMPACT:

If supported the event costs would require an allocation of $10,000 from undesignated general fund reserves.

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Item 10.

STAFF REPORT
3/8/2023
TO: Honorable Mayor and City Council Members
FROM: Gabriel Perez, Development Services Director
SUBJECT: Approve a Professional Services Agreement with Lisa Wise Consulting, Inc. to complete the City of Coachella - 6
th Cycle Housing Element Update to the
General Plan, for $44,825.00 and authorize an appropriation of $35,825 from the General Fund.

STAFF RECOMMENDATION:

Staff recommends that the City Council authorize the City Manager to execute Professional Services Agreement with Lisa Wise Consulting, Inc, in the amount of $44,825.00 (augmenting the original scope from $143,070 to $187,895) and authorize an appropriation of $35,825 from the General Fund.

BACKGROUND:

On January 24, 2021 the City Council approved a first amendment to the professional services agreement (PSA) with Lisa Wise Consulting, Inc (LWC) in the amount of $130,070.00 (augmenting the original scope of $96,050 by $34,020) and authorize a re-allocation of SB-2 Grant funds for this Agreement, and Housing-Related Tasks to include additional public outreach efforts which includes meetings to include three “focus groups” (at no extra charge), and offered additional services such as the facilitation of a “steering committee” and a Housing Element website, and an on-line survey.

On October 27, 2021, the City Council approved a second amendment with LWC augmenting the original agreement by $13,000 from $130,070 to $143,070 due to the issuance in April 2021 by the California Department of Housing and Community Development (HCD) of new guidelines for analysis related to affirmatively furthering fair housing (AFFH) as a requirement for 6th Cycle Housing Elements. This analysis requires inclusion of a separate appendix in the Housing Element with specified spatial and quantitative analysis of the conditions of protected classes.

On December 19, 2022, HCD issued a review letter for Coachella’s draft 6th Cycle Element that requires additional work to be performed to address HCD comments, which is not covered under the previous scope of work with LWC and the original PSA has expired. The City of Coachella obtained a proposal from LWC to complete the Housing Element to completion in the amount of $44,825, which would result in total expenditures on the Housing Element in the amount of $187,895.

Item 11.

DISCUSSION/ANALYSIS:

Attached to this staff report is a PSA that will modify the scope of for completion of the Housing Element. The augmented tasks will increase the total budget by $44,825, bringing the grand total of expenditures by the City on the Housing Element to $187,895 as shown in the staff recommendation above. On January 24, 2021, the City Council approved a reallocation of LEAP and SB 2 grant funds in the amount of $152,070 for the Housing Element Update. A total of $9,000 is available from Leap and SB 2 funds to cover a portion of the expenses for LWC services.

The remainder of the Housing Element costs would need to be funded through an appropriation of $35,825 from the General Fund.

ALTERNATIVES:

1. Authorize the City Manager to execute a Professional Services Agreement with Lisa Wise Consulting, Inc. and appropriate $35,825 from the General Fund.

2. Continue this item and provide staff direction.

FISCAL IMPACT:

The terms of the Lisa Wise Consulting, Inc. Agreement would require the City to pay up to $35,825 out of General Fund accounts, which are not budgeted for in the current operating budget for the Development Services Department. The remaining $9,000 would be paid from SB-2 and LEAP Grant funding that the City has been awarded.

RECOMMENDED ALTERNATIVE(S):

Staff recommends Alternative #1 as noted above.

Attachment:

1. Professional Services Agreement (PSA) with Lisa Wise Consulting, Inc.

2. Proposal memo submitted by Lisa Wise Consulting, Inc. for completing Housing Element.

3. Comment Letter to City of Coachella from Department of Housing and Community Development

Item 11.

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DRAFT

CITY OF COACHELLA

PROFESSIONAL SERVICES AGREEMENT

FOR PROFESSIONAL

DESIGN SERVICES

1. PARTIES AND DATE.

This Agreement is made and entered into this 9
th day of March 2023, by and between the
City of Coachella, a municipal corporation organized under the laws of the State of California with its principal place of business at 53990 Enterprise Way, Coachella, California 92236, County of Riverside, State of California ("City") and Lisa Wise Consulting. Inc. a California Corporation with its principal place of business at 983 Osos Street, San Luis Obispo CA 93401 ("Consultant").

City and Consultant are sometimes individually referred to herein as "Party" and collectively as "Parties."

2. RECITALS.

2.1 Consultant.

Consultant desires to perform and assume responsibility for the provision of certain professional services required by the City on the terms and conditions set forth in this Agreement.

Consultant represents that it is experienced in providing Housing consulting services to public clients, is licensed in the State of California, and is familiar with the plans of City.

2.2 Project.

City desires to engage Consultant to render such professional services for the Coachella 6 th
Cycle Housing Element Project ("Project") as set
forth in this Agreement.

3. TERMS.

3.1 Scope of Services and Term.

3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional Housing consulting services necessary for the Project described in Exhibit "A" attached hereto and incorporated herein by reference (“Services”). The Services shall be more particularly described in the individual Task Order issued by the City or its designee. All Services shall be subject to, and performed in accordance with, this Agreement, each Task Order, the exhibits attached hereto and incorporated herein by reference, and all applicable local, stateand federal laws, rules and regulations.

3.1.2 Term. The term of this Agreement shall be from March 9, 2023 to November 30, 2023 unless earlier terminated as provided herein.

The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Services.

3.2 Compensation.

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3.2.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit "B" attached hereto and incorporated herein by reference. The maximum compensation for Services to be provided pursuant to each Task Order shall be set forth in the relevant Task Order. The total compensation for all Task Orders issued hereunder shall not exceed $ forty four thousand eight hundred twenty five dollars ($[44,825]) without written approval of the City Council or City Manager, as applicable. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in thisAgreement.

3.2.2 Payment of Compensation. Consultant shall submit to City a monthly invoice which indicates work completed and hours of Services rendered by Consultant. The invoice shall describe the amount of Services provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the invoice.

City shall, within 30 days of receiving such invoice, review the invoice and pay all non-disputed and approved charges. If the City disputes any of Consultant's fees, the City shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth therein. Payment shall not constitute acceptance of any Services completed by Consultant. The making of final payment shall not constitute a waiver of any claims by the City for any reason whatsoever.

3.2.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by City, or included in Exhibit "B" of thisAgreement.

3.2.4 Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, "Extra Work" means any work which is determined by City to be necessary for the proper completion of the Project, but which the Parties did not reasonably anticipate would be necessary at the execution of this Agreement.

Consultant shall not perform, nor be compensated for, Extra Work without written authorization from the City.

3.3 Responsibilities of Consultant.

3.3.1 Independent Contractor; Control and Payment of Subordinates. The Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Consultant on an independent contractor basis and not as an employee.

Any personnel performing the Services on behalf of Consultant shall not be employees of City and shall at all times be under Consultant's exclusive direction and control. Neither City, or any of its officials, officers, directors, employees or agents shall have control over the conduct of Consultant or any of Consultants officers, employees or agents, except as set forth in this Agreement. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law.

Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding,

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unemployment insurance, disability insurance, and workers' compensation insurance.

3.3.2 Schedule of Services. Consultant shall perform the Services in a prompt and timely manner. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines set forth in each individual Task Order issued by the City. Consultant represents that it has the professional and technical personnel required to perform the Services expeditiously. Upon request of City, Consultant shall provide a more detailed schedule of anticipated performance to meet the established schedules and deadlines.

3.3.3 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of City.

3.3.4 Substitution of Key Personnel. Consultant has represented to City that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. The key personnel for performance of this Agreement are as follows:
 Kathryn Slama, Director

3.3.5 City's Representative. The City hereby designates Gabriel Perez, Development Services Director, or his/her designee, to act as its representative in all matters pertaining to the administration and performance of this Agreement ("City's Representative").

City's Representative shall have the power to act on behalf of the City for review and approval of all products submitted by Consultant but not the authority to enlarge the Scope of Services or change the total compensation due to Consultant under this Agreement. The City Manager shall be authorized to act on City's behalf and to execute all necessary documents which enlarge the Scope of Services or change the Consultant's total compensation subject to the provisions contained in this Agreement. Consultant shall not accept direction or orders from any person other than the City Manager, City's Representative or his/her designee.

3.3.6 Consultant's Representative. Consultant hereby designates, Scott Martin, or his/her designee, to act as its representative for the performance of this Agreement ("Consultant's Representative"). Consultant's Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant's Representative shall supervise and direct the Services, using his/her best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.

3.3.7 Coordination of Services. Consultant agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants and other staff at all reasonable times.

3.3.8 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subconsultants

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shall have sufficient skill and experience to perform the Services assigned to them. Consultant represents that it, its employees and subconsultants have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, and that such licenses and approvals shall be maintained throughout the term of this Agreement. Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant's failure to comply with the standard of care provided for herein. Any employee of the Consultant or its subconsultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project.

3.3.9 Period of Performance.

3.3.9.1 Consultant shall perform and complete all Services under this Agreement within the term set forth in Section 3.1.2 above (“Performance Time”). Consultant shall also perform the Services in strict accordance with any completion schedule or Project milestones described in Exhibits “A” or “B” attached hereto, or which may be separately agreed upon in writing by the City and Consultant (“Performance Milestones”). Consultant agrees that if the Services are not completed within the aforementioned Performance Time and/or pursuant to any such Performance Milestones developed pursuant to provisions of this Agreement, it is understood, acknowledged and agreed that the City will suffer damage.

3.3.9.2 Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the non-performing Party. For purposes of this Agreement, such circumstances include a Force Majeure Event. A Force Majeure Event shall mean an event that materially affects a Party’s performance and is one or more of the following: (1) Acts of God or other natural disasters; (2) terrorism or other acts of a public enemy; (3) orders of governmental authorities (including, without limitation, unreasonable and unforeseeable delay in the issuance of permits or approvals by governmental authorities that are required for the services); (4) strikes andother organized labor action occurring at the site and the effects thereof on the services, only to the extent such strikes and other organized labor action are beyond the control of Consultant and its subcontractors, and to the extent the effects thereof cannot be avoided by use of replacement workers; and (5) pandemics, epidemics or quarantine restrictions. For purposes of this section, “orders of governmental authorities,” includes ordinances, emergency proclamations and orders, rules to protect the public health, welfare and safety, and other actions of a public agency applicable to the services and Agreement.

3.3.9.3 Should a Force Majeure Event occur, the non-performing Party shall, within a reasonable time of being prevented from performing, give written notice to the other Party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. Force Majeure Events and/or delays, regardless of the Party responsible for the delay, shall not entitle Consultant to any additional compensation.

Notwithstanding the foregoing in this section, the City may still terminate this Agreement in accordance with the termination provisions of this Agreement.

3.3.10 Laws and Regulations; Employee/Labor Certification.

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3.3.10.1 Compliance with Laws. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with the Services and this Agreement. All violations of such laws and regulations shall be grounds for the City to terminate the Agreement for cause.

3.3.10.2 Employment Eligibility; Consultant. Consultant certifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time and shall require all subconsultants and sub-subconsultants to comply with the same. Consultant certifies that it has not committed a violation of any such law within the five (5) years immediately preceding the date of execution of this Agreement, and shall not violate any such law at any time during the term of the Agreement.

3.3.10.3 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City's Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.

3.3.10.4 Air Quality. To the extent applicable, Consultant must fully comply with all applicable laws, rules and regulations in furnishing or using equipment and/or providing services, including, but not limited to, emissions limits and permitting requirements imposed by the South Coast Air Quality Management District (SCAQMD) and/or California Air Resources Board (CARB). Consultant shall indemnify City against any fines or penalties imposed by SCAQMD, CARB, or any other governmental or regulatory agency for violations of applicable laws, rules and/or regulations by Consultant, its subconsultants, or others for whom Consultant is responsible under its indemnity obligations provided for in this Agreement.

3.3.10.5 Water Quality Management and Compliance. Consultant shall keep itself and all subcontractors, staff, and employees fully informed of and in compliance with all local, state and federal laws, rules and regulations that may impact, or be implicated by the performance of the Services including, without limitation, all applicable provisions of the City’s ordinances regulating water quality and storm water; the Federal Water Pollution Control Act (33 U.S.C. § 1251, et seq.); the California Porter-Cologne Water Quality Control Act (Water Code § 13000 et seq.); and any and all regulations, policies, or permits issued pursuant to any such authority. Consultant must additionally comply with the lawful requirements of the City, and any other municipality, drainage district, or other local agency with jurisdiction over the location where the Services are to be conducted, regulating water quality and storm water discharges. City may seek damages from Consultant for delay in completing the Services caused by Consultant’s failure to comply with the laws, regulations and policies described in this Section, or any other relevant water quality law, regulation, or policy.

3.3.10.6 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and

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regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed.

3.3.11 Insurance.

3.3.11.1 Time for Compliance. Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to the City that it has securedall insurance required under this section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has provided evidence satisfactory to the City that the subconsultant has secured all insurance required under this section. Failure to provide and maintain all required insurance shall be grounds for the City to terminate this Agreement for cause.

3.3.11.2 Types of Insurance Required. As a condition precedent to the effectiveness of this Agreement for work to be performed hereunder, and without limiting the indemnity provisions of the Agreement, the Consultant, in partial performance of its obligations under such Agreement, shall procure and maintain in full force and effect during the term of the Agreement the following policies of insurance. If the existing policies do not meet the insurance requirements set forth herein, Consultant agrees to amend, supplement or endorse the policies to do so.
(A) Commercial General Liability: Commercial General Liability Insurance which affords coverage at least as broad as Insurance Services Office "occurrence" form CG 00 01, or the exact equivalent, with limits of not less than $1,000,000 per occurrence and no less than $2,000,000 in the general aggregate. Defense costs shall be paid in addition to the limits. The policy shall contain no endorsements or provisions (1) limiting coverage for contractual liability; (2) excluding coverage for claims or suits by one insured against another (cross-liability); (3) products/completed operations liability; or (4) containing any other exclusion(s) contrary to the terms or purposes of this Agreement.
(B) Automobile Liability Insurance: Automobile Liability Insurance with coverage at least as broad as Insurance Services Office Form CA 00 01 covering "Any Auto" (Symbol 1), or the exact equivalent, covering bodily injury and property damage for all activities with limits of not less than $1,000,000 combined limit for each occurrence. (C) Workers' Compensation: Workers' Compensation
Insurance, as required by the State of California and Employer's Liability Insurance with a limit of not less than $1,000,000 per accident for bodily injury and disease. (D) Professional Liability (Errors & Omissions): Professional Liability insurance or Errors & Omissions insurance appropriate to Consultant’s profession with limits of not less than $1,000,000. Covered professional services shall specifically include all work to be performed under the Agreement and delete any exclusions that may potentially affect the work to be performed (for example, any exclusions relating to lead, asbestos, pollution, testing, underground storage tanks, laboratory analysis, soil work, etc.). If coverage is written on a claims-made basis, the retroactive date shall precede the effective date of the initial Agreement and continuous coverage will be maintained or an extended reporting period will be exercised for a period of at least five (5) years from termination or expiration of this Agreement.

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3.3.11.3 Insurance Endorsements. Required insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms approved by the City to add the following provisions to the insurance policies:
(A) Commercial General Liability: (1) Additional Insured: The City, its officials, officers, employees, agents, and volunteers shall be additional insureds with regard to liability and defense of suits or claims arising out of the performance of theAgreement.

Additional Insured Endorsements shall not (1) be restricted to "ongoing operations"; (2) exclude "contractual liability"; (3) restrict coverage to "sole" liability of Consultant; or (4) contain any other exclusions contrary to the terms or purposes of this Agreement. For all policies of Commercial General Liability insurance, Consultant shall provide endorsements in the form of ISO CG 20 10 10 01 and 20 37 10 01 (or endorsements providing the exact same coverage) to effectuate this requirement. (2) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (B) Automobile Liability. (1) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium.
(C) Professional Liability (Errors & Omissions): 1) Cancellation:

Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium.
(2) Contractual Liability Exclusion Deleted: This insurance shall include contractual liability applicable to this Agreement. The policy must “pay on behalf of” the insured and include a provision establishing the insurer’s duty to defend.
(D) Workers' Compensation: (1) Cancellation: Required
insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (2) Waiver of Subrogation: A waiver of subrogation stating that the insurer waives all rights of subrogation against the City, its officials, officers, employees, agents, and volunteers.

3.3.11.4 Primary and Non-Contributing Insurance. All policies of Commercial General Liability and Automobile Liability insurance shall be primary and any other insurance, deductible, or self-insurance maintained by the City, its officials, officers, employees, agents, or volunteers shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions.

3.3.11.5 Waiver of Subrogation. All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to waiver of subrogation in favor of the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants.

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3.3.11.6 Deductibles and Self-Insured Retentions. Any deductible or selfinsured retention must be approved in writing by the City and shall protect the City, its officials, officers, employees, agents, and volunteers in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or self-insured retention.

3.3.11.7 Evidence of Insurance. The Consultant, concurrently with the execution of the Agreement, and as a condition precedent to the effectiveness thereof, shall deliver either certified copies of the required policies, or original certificates on forms approved by the City, together with all endorsements affecting each policy. Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for approval. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15 days) prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced and not replaced immediately so as to avoid a lapse in the required coverage, Consultant shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies.

3.3.11.8 Acceptability of Insurers. Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and authorized to transact business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.

3.3.11.9 Enforcement of Agreement Provisions (non estoppel).

Consultant acknowledges and agrees that actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligation on the City nor does it waive any rights hereunder.

3.3.11.10 Requirements Not Limiting. Requirement of specific coverage or minimum limits contained in this Section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance.

3.3.11.11 Additional Insurance Provisions
(A) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the City, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification.
(B) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement.

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(C) The City may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (D) Neither the City nor any of its officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement.
(E) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability. Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant’s indemnification obligations to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law.
(F) Consultant shall report to the City, in addition to Consultant’s insurer, any and all insurance claims submitted by Consultant in connection with the Services under this Agreement.

3.3.11.12 Insurance for Subconsultants. Consultant shall include all subconsultants engaged in any work for Consultant relating to this Agreement as additional insureds under the Consultant's policies, or the Consultant shall be responsible for causing subconsultants to purchase the appropriate insurance in compliance with the terms of these Insurance Requirements, including adding the City, its officials, officers, employees, agents, and volunteers as additional insureds to the subconsultant's policies. All policies of Commercial General Liability insurance provided by Consultant’s subconsultants performing work relating to this Agreement shall be endorsed to name the City, its officials, officers, employees, agents and volunteers as additional insureds using endorsement form ISO CG 20 38 04 13 or an endorsement providing equivalent coverage. Consultant shall not allow any subconsultant to commence work on any subcontract relating to this Agreement until it has received satisfactory evidence of subconsultant’s compliance with all insurance requirements under this Agreement, to the extent applicable. The Consultant shall provide satisfactory evidence of compliance with this section upon request of the City.

3.4 Labor Code Requirements.

3.4.1 Prevailing Wages. Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant's principal place of business and at the project site. It is the intent of the parties to effectuate the requirements of sections 1771, 1774, 1775, 1776, 1777.5, 1813, and 1815 of the Labor Code within this Agreement, and Consultant shall therefore comply with such Labor Code sections to the fullest extent required by law. Consultant shall defend, indemnify and hold the City, its

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officials, officers, employees, agents, and volunteers free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

3.4.2 Registration/DIR Compliance. If the Services are being performed on a public works project of over $25,000 when the project is for construction, alteration, demolition, installation, or repair work, or a public works project of over $15,000 when the project is for maintenance work, in addition to the foregoing, then pursuant to Labor Code sections 1725.5 and 1771.1, the Consultant and all subconsultants must be registered with the Department of Industrial Relations (“DIR”). Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants.

3.4.3 Compliance Monitoring. This Project may also be subject to compliance monitoring and enforcement by the DIR. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements, including the submission of payroll records directly to the DIR. Any stop orders issued by the DIR against Consultant or any subconsultant that affect Consultant’s performance of services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the DIR against Consultant or any subconsultant.

3.4.4 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.

3.5 Termination of Agreement.

3.5.1.1 Grounds for Termination. City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those Services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause. The rights and remedies of the City provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law, equity or under this Agreement.

3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request.

3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.

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3.6 Indemnification.

3.6.1 To the fullest extent permitted by law, Consultant shall defend (with counsel of City’s choosing), indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant’s Services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses except such loss or damage caused by the sole negligence or willful misconduct of the City. Consultant's obligation to indemnify shall survive expiration or termination of this Agreement and shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials, officers, employees, agents, or volunteers.

3.6.2 If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance as a “design professional” (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault.

3.7 General Provisions.

3.7.1 Accounting Records. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.

3.7.2 Independent Contractors and Subcontracting.

3.7.2.1 Use of Consultants. Consultant is aware of statutory and case law regarding classification of workers as independent contractors, including California Labor Code Section 2750.3 and Dynamex Operations West, Inc. v. Superior Court, 4 Cal. 5th 903 (2018). To ensure that Consultant is in compliance with the California Labor Code, Consultant shall only utilize its employees to provide the Services. Consultant may not provide the services through any independent contractor, subcontractor or subconsultant (“Subcontractor(s)”) unless approved by the City as set forth in Section 3.7.2.2 below. Consultant represents and warrants that all personnel who perform the Services on Consultant’s behalf are Consultant’s employees, and that Consultant complies with all applicable laws, rules and regulations governing its employees, including, but not limited to, the California Labor Code, Unemployment Insurance Code and all applicable Industrial Welfare Commission Wage Orders.

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3.7.2.2 Prior Approval Required. Consultant shall not use any Subcontractor to provide the Services, or any portion of the work required by this Agreement, without prior written approval of City. In the event that City authorizes Consultant to use a Subcontractor, Consultant shall enter into a written agreement with the Subcontractor, which must include all provisions of the Agreement, including a restriction on the Subcontractor’s use of further independent contractors, subcontractors or subconsultants without the City’s prior written consent.

3.7.3 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:

Consultant: Lisa Wise Consulting, Inc. (LWC)
983 Osos Street
San Luis Obispo, CA 93401
ATTN: Kathryn Slama
City: City of Coachella
53990 Enterprise Way
Coachella, CA 92236
ATTN: Gabriel Perez
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

3.7.4 Ownership of Materials and Confidentiality.

3.7.4.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse,or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). All Documents & Data shall be and remain the property of City, and shall not be used in whole or in substantial part by Consultant on other projects without the City’s express written permission. Within thirty (30) days following the completion, suspension, abandonment or termination of this Agreement, Consultant shall provide to City reproducible copies of all Documents & Data, in a form and amount required by City. City reserves the right to select the method of document reproduction and to establish where the reproduction will be accomplished. The reproduction expense shall be borne by City at the actual cost of duplication. In the event of a dispute regarding the amount of compensation to which the Consultant is entitled under the termination provisions of this Agreement, Consultant shall provide all Documents & Data to City upon payment of the undisputed amount. Consultant shall have no right to retain or fail to provide to City any such documents pending resolution of the dispute. In addition, Consultant shall retain copies of all Documents & Data on file for a minimum of fifteen (15) years following completion of the Project, and shall make copies available to City upon the payment of actual reasonable duplication costs. Before destroying the

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Documents & Data following this retention period, Consultant shall make a reasonable effort to notify City and provide City with the opportunity to obtain the documents.

3.7.4.2 Subconsultants. Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or its subconsultants, or those provided to Consultant by the City.

3.7.4.3 Right to Use. City shall not be limited in any way in its use or reuse of the Documents and Data or any part of them at any time for purposes of this Project or another project, provided that any such use not within the purposes intended by this Agreement or on a project other than this Project without employing the services of Consultant shall be at City’s sole risk. If City uses or reuses the Documents & Data on any project other than this Project, it shall remove the Consultant’s seal from the Documents & Data and indemnify and hold harmless Consultant and its officers, directors, agents and employees from claims arising out of the negligent use or re-use of the Documents & Data on such other project. Consultant shall be responsible and liable for its Documents & Data, pursuant to the terms of this Agreement, only with respect to the condition of the Documents & Data at the time they are provided to the City upon completion, suspension, abandonment or termination. Consultant shall not be responsible or liable for any revisions to the Documents & Data made by any party other than Consultant, a party for whom the Consultant is legally responsible or liable, or anyone approved by the Consultant.

3.7.4.4 Indemnification. Consultant shall defend, indemnify and hold the City, its directors, officials, officers, employees, volunteers and agents free and harmless, pursuant to the indemnification provisions of this Agreement, for any alleged infringement of any patent, copyright, trade secret, trade name, trademark, or any other proprietary right of any person or entity in consequence of the use on the Project by City of the Documents & Data, including any method, process, product, or concept specified or depicted.

3.7.4.5 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents & Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City's name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City.

3.7.4.6 Confidential Information. The City shall refrain from releasing Consultant’s proprietary information ("Proprietary Information") unless the City's legal counsel determines that the release of the Proprietary Information is required by the California Public Records Act or other applicable state or federal law, or order of a court of competent jurisdiction,

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in which case the City shall notify Consultant of its intention to release Proprietary Information.

Consultant shall have five (5) working days after receipt of the release notice to give City written notice of Consultant's objection to the City's release of Proprietary Information. Consultant shall indemnify, defend and hold harmless the City, and its officers, directors, employees, and agents from and against all liability, loss, cost or expense (including attorney’s fees) arising out of a legal action brought to compel the release of Proprietary Information. City shall not release the Proprietary Information after receipt of an objection notice unless either: (1) Consultant fails to fully indemnify, defend (with City's choice of legal counsel), and hold City harmless from any legal action brought to compel such release; and/or (2) a final and non-appealable order by a court of competent jurisdiction requires that City release such information.

3.7.5 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of thisAgreement.

3.7.6 Entire Agreement. This Agreement contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements.

3.7.7 Attorneys’ Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorneys’ fees and all costs of such action.

3.7.8 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Riverside County. In addition to any and all contract requirements pertaining to notices of and requests for compensation or payment for extra work, disputed work, claims and/or changed conditions, Consultant must comply with the claim procedures set forth in Government Code sections 900 et seq. prior to filing any lawsuit against the City. Such Government Code claims and any subsequent lawsuit based upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures pertaining to extra work, disputed work, claims, and/or changed conditions have been followed by Consultant. If no such Government Code claim is submitted, or if any prerequisite contractual requirements are not otherwise satisfied as specified herein, Consultant shall be barred from bringing and maintaining a valid lawsuit against the City.

3.7.9 Time of Essence. Time is of the essence for each and every provision of this Agreement.

3.7.10 City's Right to Employ Other Consultants. City reserves right to employ other consultants in connection with this Project.

3.7.11 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.

3.7.12 Assignment or Transfer. Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination.

Consultant shall not subcontract any portion of the Services required by this Agreement, except

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as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.

3.7.13 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Consultant include all personnel, employees, agents, and subconsultants of Consultant, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.

3.7.14 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.

3.7.15 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.

3.7.16 No Third-Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties.

3.7.17 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

3.7.18 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Consultant further agrees to file, or shall cause its employees or subconsultants to file, a Statement of Economic Interest with the City’s Filing Officer as required under state law in the performance of the Services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

3.7.19 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.

3.7.20 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.