Coachella City Council
January 24, 2024

Item 16.

COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS
Professional Engineering Services, Arts and Music Line Project 24 | Anser Advisory SECTION 4 (CONTINUED)
is extremely proactive and provides CVAG with notice of any potential delays. We believe the project schedule is a critical tool for managing project completion, when fully integrated into the project’s requirements. Our experience indicates that a proactive scheduling approach with clear specifications and effective administration is a proven method to reduce risk and liability on the successful completion of the project for both CVAG and the Contractor. The construction management team enforces the scheduling requirements in the Contract provisions, which are key to place the project in a positive position in case of claims.

Our team is versed in Primavera P6, Phoenix, Expedition, Claim Digger, MS Project and other programs. We have experience dealing with various schedule types, and specific analytical approaches, including CPM, fragnets, move in schedules and contemporaneous period analysis as an effective method of characterizing and quantifying delays.

Our unique approach involves analysis
of the Contractor’s schedules on a
weekly basis, using the information
from our inspectors’ daily reports,
meeting minutes, submittal logs,
Weekly Statement of Working Days,
and other project records. This schedule analysis approach is extremely proactive and provides CVAG with notice of any potential delays. We believe the project schedule is a critical tool for managing project completion, when fully integrated into the project’s requirements. Our experience indicates that a proactive scheduling approach with clear specifications and effective administration is a proven method to reduce risk and liability on the successful completion of the project for both CVAG and the Contractor. We have experience dealing with various schedule types, and specific analytical approaches, including CPM, fragnets, move in schedules and contemporaneous
period analysis as an effective method of characterizing and quantifying delays.

CM Staffing Plan (c): During the Baseline review, our Resident Engineer, Tyson Atwood will sit down with our Project Manager, Lucas Rathe and CVAG to discuss potential staffing needs. We will identify key activities in which part-time personnel will be required. We will also analyze the anticipate location of each overlapping activity to ensure that we have adequate resources to ensure Quality Assurance of the project. Anser field personnel are well cross trained and can many times fulfill multiple project roles. We will look for opportunities to utilize staff in this manner, reducing the total number of hours required on the project. Our proposed resource plan will be shared with CVAG for additional input and approval. Should major changes be made to the project schedule, Tyson will again work with Luke to ensure that we have the proper amount of resources on the project.

Contract Change Order and Claims (7)
Change Orders (a-d): Whether it be an unknown utility, design omission, or Owner requested design modification; change is an inevitable part of construction. Anser will advise CVAG of all situations when a contract change order should be submitted to the contractor. Proper backup documentation, emails, approvals, relevant photographs, and reports are always kept in the project file to support the terms of the Change Order. Anser’s primary mechanism for change management will be a negotiate lump sum agreement. For these agreements an independent cost estimate (ICE) will be provided with each change order. If the scope cannot be clearly defined, or if Tyson cannot agree to a cost with the Contractor, then a Force Account Contract Change Order (CCO) will be issued. Tentative agreements will be issued daily by our inspector to the contractor for all work which is being tracked under force account, for any work which may later be disputed. Anser will write the change order, accompanying memorandum, and package all backup necessary prior to
submitting to CVAG for final approval.

Claims (e): Anser believes and practices proactive communication and proactive management which promotes collaboration on the job and will make every attempt to resolve issues before they become disputes. However, we will vigorously defend the interests of CVAG and explicitly enforce the contract documents.

Our Team employs claims experts with a proven track record with Caltrans and other public agencies on projects of all sizes.

The Anser Team brings valuable “lessons-learned” and asneeded advice on resolving and mitigating potential contractor claims. The core of the Anser Team Risk Management strategy is to ensure assembling a well-defined bid document. We will monitor all site records of events, labor, materials and equipment for potential claims or delay issues. This contemporaneous data will be essential when analyzing a contractor’s claim and crucial to refute parts of it. Our team will assemble complete “issue binders” of every issue that will contain all relevant RFI’s, change orders, correspondence, pictures, inspector’s dailies, cost analysis and schedule analysis. These documents will be electronically linked in our document control system for easy retrieval by CVAG staff for review. Our objective will be to minimize misunderstandings by providing clear and concise analysis of all the major issues on the project.

Item 16.

COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS
Professional Engineering Services, Arts and Music Line Project 25 | Anser Advisory SECTION 4 (CONTINUED)
Safety (8, a-d)
Safety is Anser’s number one priority. This
includes the safety of the travelling
public, the contractor, and our team.

We adopt a zero-tolerance culture for
preventable accidents to ensure that
every team member and public drivers
go home at the end of the day. Every member of our construction team has an obligation to never walk by an unsafe act. We will require the contractor to submit an Injury and Illness Protection Plan (IIPP) for all their operations for the project and make sure the contractor is held accountable for enforcing their plan. If we see something that goes against the Contractor’s plan, we will shut down the operation and call a meeting to make sure safety is the number one goal of the project. Safety is the responsibility of everyone on the team and, at minimum, we will perform document weekly and monthly safety checks which will be sent to our contractor and filed as part of our construction files.

For the Art and Music Line project a few of the high priority safety items the Anser team will look out for are machinery working in close proximity to each other; traffic control; fatigue due to hot weather conditions, and slips, trips, and falls.

Additionally, there will be added safety requirements when working in the La Quinta Evacuation channel. This includes fall protection, both during and after the CIP retaining wall construction, carbon monoxide monitoring for equipment uses underneath the bridges, and low objects as we will be in close proximity to the existing bridge decks and hanging utilities.

Finally, it’s likely that we will need to remove some hazardous materials/waste as a result of the existing homeless
encampments. The Anser team has experience with this on the CV Link project and will ensure that there is a bid item allowance for such cleanup at the time of bid to ensure the safety of our workers.

Project Closeout (9, a-h)
Anser believes that punch list items should begin well before the near completion of a project. Following this logic, Anser has established an innovated way to streamline this process utilizing an interactive, “live” and always up-to-date punch list.

This web-based punch list (using a cloud-based software such as Microsoft SharePoint; please reference the bottom left example) can be viewed by anyone at any time and is always current. Anser has even developed an app for easy data entry.

The benefit is that the CM, contactor, and other agencies can have certain permissions to view, update and status the log. The CM inputs items on the log which the contractor can view, correct the items, and update the log once the item is complete. The CM will receive notification that punch list items are completed and can verify completeness in the field and update the list. This log can be accessed and modified in the field using a smart phone or other mobile device. This streamlined process eliminates the needs for meetings, reduces the number of transmittals to/from the contractor and increases efficiency of the project team.

Anser has had a lot of success using this feature on the Segment 1 CV Link project. The punch list has evolved into a project completion list with several different ways to filter the data that make management of long, linear project much more feasible. We would implement a similar system which would be tailored for the features of the AML project.

As discussed early, throughout the duration of the project, our Resident Engineer will keep an electronic set of “as-built” plans utilizing the Bluebeam software previously described. In utilizing the Bluebeam software, this ensures that A) our Field Inspector always has the latest information, and B) as-built packages are complete and ready to send to the design engineer for review at the click of a button.

Tyson will complete both a proposed and final payment to the contractor. He will assist CVAG with filing of all required closeout documentation, including the “Notice of Completion.” He will supply CVAG and applicable stakeholders with a separate package containing all manuals, warranties, and other such guarantee’s as they relate to the individual project. As part of the final deliverable of all project files, a final project report, which will include lessons learned, will be reviewed with CVAG. Anser will complete all project closeout activities in accordance with Caltrans LAPM requirements.

Anser has provided the following Responsibilities Matrix on the subsequent page.

SharePoint example - Project Closeout

Item 16.

COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS
Professional Engineering Services, Arts and Music Line Project 26 | Anser Advisory CVAG Resident Engineer Assistant Resident Engineer Office Engineer/ Document Control Structures Representiave Lead Inspector Field Inspector Utility Coordinator Labor Compliance Scheduler / Claims Environmental Survey Materials Testing Randy
Bowman
Tyson
Atwood
Brandon
McKay
Amelia
Fitchett
Scott
Walker
Kenny
Casados Var. Melanie Lopez
Chia-Chi
Wang
Shawn
Paroline LSA MBI Earth Systems
RE Weekly Report C P S S
Weekly Progress Report R A R S P
Monthly Report R A P S
Labor Compliance/EEO Review C A R S P
DBE Compliance Review C A P S S S
QC Testing Review C A P S R
QA Testing Review C A P S R
Progress Pay Estimate C A P S S S
Weekly Statement of Working Days C A R P
Change Orders A A P S S S
Request for Information (RFI) Review C A P S S
Submittal Review C C P S S S
LAPM Document Control C A R P R
Construction Staking Request C C A S R P
Material Testing Coordination C C P S S S R
Utility Procurement C C S S P
Bi-Weekly Safety Meeting C A P S S S S S S S S S S
Schedule Review C A S S P
SWPPP Monthly Check List C A R P
Field Daily Report C A R S R P P
Construction Staking/Cut Sheets C A R S S P
Safety Review/Reporting C A R S P S
SWPPP Field Review C A R S P S
Labor Compliance Interview C A R S P S R R
Environmental Compliance C A R S P
Punchlist & Completion List C A R S P S
Non-Conformance Report C A P S S S S
QA Material Testing C C R S S S S P
Field
P = Primary Responsibility
S = Support Role
R = Review
A = Approve
C = Consult if Necessary Office
Arts & Music Line
Responsibility Matrix
Responsibility Matrix
The following includes a detailed breakdown of key responsibilkities by personnel.

Item 16.

COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS
Professional Engineering Services, Arts and Music Line Project 27 | Anser Advisory SECTION 4 (CONTINUED)

METHODS FOR QUALITY, BUDGET AND

SCHEDULE CONTROL
Anser prides itself in successfully delivering projects with the highest quality of work product while meeting our clients’ needs and expectations. Our quality procedures encompass all aspects of our performance. We implement project management
procedures to assure accountability of the team using the project control methods described below to keep this project on schedule and within the authorized budget. Additionally, we have quarterly internal audits that vet the completeness of daily reports and confirm that only relevant and contractual information is recorded.

Project Management Plan for Successful Delivery
In accordance with Anser standard procedures, Lucas Rathe, PE, our Project Manager, develops and issues a Project Management Plan (PMP). The PMP details our management and technical plan for successfully delivering your project, including quality procedures, and details the following subjects:

Project Overview. Describes the overall project, your project goals, your expectations of Anser, and our scope of work.

Organization/Roles and Responsibilities. Provides for a clear chain of command, confirms the role and decision-making authority for team members. This can also be used as our communication plan.

Deliverables/Schedule. Ties deliverables to the schedule, details deliverable requirements and standards, and includes a copy of the contractor’s detailed schedule once it is issued.

Document Control Procedures. Details how we will manage hard copy and electronic files and provides a quick reference sheet for the filing system.

Inspection and Sampling/Testing Procedures. Provides a quick reference sheet for inspection protocols with references to standards, forms, and requirements.

Standard Forms. Provides easy access to all forms we will use on this project. All forms will be in accordance to the Caltrans Manual.

The PMP is issued to every project team member, including CVAG, and we ask team members to review and sign it to confirm that they have read and understand our approach to delivering the project. The PMP is regularly updated to reflect the current status of the project and any changes that have occurred, such as changes in standard forms. Using the PMP we align the entire team around your goals, objectives, standards, and requirements. This approach enables us to achieve consistent and predictable results the first time and helps us avoid costly and time-consuming rework.

In addition to planning for quality, we regularly verify that we are following the plan and meeting your expectations. Verifying compliance is the responsibility of our Resident Engineer, Tyson Atwood, who performs periodic quality assurance audits to confirm that procedures we comply with all project standards and procedures, including:

Following the audits, improvement notifications are issued for any deficiencies and Luke will follow up with the CVAG PM to confirm that appropriate corrective action is taken. To meet or exceed your expectations, Luke will meet with CVAG every six months to perform an evaluation of our team where we ask you about our performance. Following this discussion, Luke will meet with Tyson to provide feedback and help the team adjust how we perform our work so that we provide you greater satisfaction with our services. The end result of our approach is continuous performance improvement over the duration of the contract.

In addition, the Anser team will work closely with CVAG to verify and monitor contractor’s adherence to the contract Special Provisions, Plans, Standard Plans and Caltrans Manuals as it pertains to Quality Assurance (QA.) QA testing and inspections will take place to ensure the accuracy and compliance of the work. QA sampling and testing will be in accordance with Caltrans Test Methods (CTMs) per the frequencies dictated in the Caltrans Construction Manual, Testing Frequency Tables.

Test that are not covered by CTM will be covered by American Society for Testing and Materials (ASTM) International. A Caltrans certified laboratory shall always be utilized to perform soils and material service testing to validate contractor’s test results. The Anser team will ensure that all test machines are calibrated annually or more frequently using devices of accuracy traceable to the National Bureau of Standards. Batch plant and source inspections shall take place by individuals that are certified for this type of sampling.
» Field Safety
» Office Procedures
» Submittal tracking and review
» Timely schedule review and monthly updates
» Project file organization
» Timely daily reports
» Timely RFI review and response
» Timely response to claims notices
» Accurate monthly progress payments with support documents » Timely meeting minutes
» Material testing requirements and resolution of disputed test results
» Documentation for project permits
» Timely contract change orders and independent estimates review
» Current As-built status
» Timely issuance of Relief of Maintenance

Item 16.

COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS
Professional Engineering Services, Arts and Music Line Project 28 | Anser Advisory SECTION 4 (CONTINUED)
Anser will keep daily reports and logs to track the stages of the work, progress, and any required Quality assurance testing. The logs will track test performed and their results, samples taken, and any test or samples taken by the construction management team will assure current status of certifications, non-compliance reports (NCRs), submittals, and any other aspect of quality assurance and inspection that should be tracked for compliance and proper record keeping.

Document Control
The Anser team, led by Tyson Atwood, will
establish, manage and coordinate a document
control system to manage and store all projectrelated information for the Project. We are well versed with the Caltrans uniform filing system and intend to use the same system both electronically and hard copy.

A unique tracking number system will be implemented to provide control of all documents, records, reviews, and writings, and to provide for expediting the transmittal of all construction documents. This tracking system will account for all letters, memos, submittals, shop drawings, change orders, Requests for Information, Request for Qualifications, notice of potential claims, suspended correspondence, and all other pertinent sources of information. Tyson will also establish and maintain an issue tracking system. Both tracking systems will use a unique numbering system to ensure document control. The system will contain all issues requiring the attention of all stakeholders. All meeting minutes will be recorded sequentially to ensure that all actions items are tracked and completed in a timely manner to avoid potential project delays.

We will utilize an electronic system to allow complete storage of all project documents electronically in addition to customary storage of hardcopy documents in accordance to the Caltrans uniform filing system. Upon completion of each project, all hardcopy and electronic documents will be transmitted to CVAG.

Cost Control
We understand the importance of delivering projects within budget.

We have a history of completing construction projects on time and within budget. Value engineering is an excellent method to reduce the project costs.

We constantly look for means and methods to reduce the
project cost while being thoughtful to not create impacts to the public or the cities. Our team is experienced in identifying and quantifying items to enhance the quality of the project while reducing lifecycle costs. Through partnering, the contractor is encouraged to also find ways and means that benefit both the contractor and CVAG, providing a win–win situation. Using experience, the CPM schedule and a five-week look-ahead schedule, we are proactive in “looking ahead” of the contractor’s operations to identify issues that may impact costs, and we make every effort to provide solutions and present them to CVAG. If an extra cost item cannot be completely eliminated, we evaluate the contractor’s change order requests to ascertain validity, merit and appropriate costs based on an independent cost estimate. Contractor monthly pay estimates are reviewed for content and financial accuracy and are certified.

Schedule Control
As discussed in the Cost and Document Control section,
our team will review and provide comments to the baseline schedule submitted by the contractor. The team will review and monitor progress on a weekly basis by walking the site and recording actual status and developments. All inspectors will be required to note down the accuracy of the milestones, start and completion dates indicated in the approved baseline schedule.

Anser will review the monthly updates in a timely manner. These updates are critical not only to establish exactly how the project is being built, but also to flag emerging issues and trends. Trend reporting will be used to track the changes in float for all areas of the project, flagging those areas where the available float is indicates lack of progress or exceeding planned progress and to further identify the specific factors that caused the occurrence of the change. This method ensures that problem areas are not overlooked by all stakeholders and are identified prior to the activity becoming critical. The report also provides the explanation of the root causes for a delay in the project and makes it an important defense for future claims.

Any proposed change resulting in altering the critical path or near critical path or extending the schedule completion date that was originally identified in the approved baseline, the contractor will be required to submit a revised schedule and a time impact analysis (TIA) immediately in accordance to the special provisions. Anser will immediately analyze the TIA after an event occurs, and, if possible, prior to the start of the additional work. We will ensure that the review of the TIA is completed prior to the start of the additional work in order to recommend the issuance of the change order to increase the contract duration and price, prior to performing the additional work. We will analyze the effects of events and added work in a timely manner.

Item 16.

COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS
Professional Engineering Services, Arts and Music Line Project 29 | Anser Advisory

PROPOSED ENHANCEMENTS,

PROCEDURAL OR TECHNICAL

INNOVATIONS (V)
Approach to Civil Integrated Management
Anser effectively leverages tools available today, including bringing our projects successfully into the future by
implementing Civil Integrated Management (CIM). CIM is
the technology-enabled collection, organization, managed accessibility, and the use of accurate data and information throughout the lifecycle of a project. Our aspirations are to make incremental improvements to functions in workflow and enable full digital workflows from project inception to project delivery.

Our team is encouraged to always find cost and time savings on all projects and CIM is proving to be a true value add to our clients that brings those benefits. We have and continue to work with different technologies that best fit our projects and have identified OpenSpace technology and C-MIS project management software technology to be two tools that we
believe can bring value to this project.

Openspace.Ai
OpenSpace is a document control that captures 360 degree images which are then stitched to site plans allowing users to locate exact locations on the plans via the site plan and giving you split screen images of current days activities and any other past day activities in the same exact area. This tool has been proven invaluable in pre-construction services, claims avoidance or dispute resolution and being a historical record, which provides information for as-built designs in the future if needed. Anser is currently using the software on a number of projects including:

CV Link with CVAG, the Landis and Georgia-Meade bikeways project, and the Bayshore Bikeway Barrio Logan project, both administered by SANDAG.

By utilizing this software, Anser was successfully able to defend SANDAG who was named as part of a larger accident within the City of San Diego. The claim was made that the George-Meade project had left uneven sidewalk elevations after the project. Through the use of OpenSpace, we were quickly able to go to the exact spot of the claim, pull our pre-construction records, and prove that the uneven sidewalk was an existing conditions within the City right-of-way and that SANDAG was not responsible for any of the damages.

CMIS
CMIS is an online project
management software
that manages all basic
construction management
services, such as RFIs,
Submittals, Change Orders,
and Progress Payments. In
addition, all inspector daily
diaries are entered through
the online system in the field.

The major advantage is in
searchability of information
which is accessed remotely and immediately. For inspectors this means more field time inspection and less time in the office doing administrative work. This information is accessed by all authorized staff which allows expeditious flow of information thereby expediting responses to questions RFIs and any other question that may impede real time delays to construction.

With this software, data can be mined in minutes instead of days, making it much more cost feasible to fight frivolous claims. In addition to using the software for the CVAG CV Link program, Anser is currently utilizing this software for a number of other clients including the County of San Diego and the San Bernardino County Transportation Authority.

Our commitment to our clients is always being proactive in seeking solutions that bring our clients value in assuring project delivery success.

SCHEDULE AND DEADLINES (VI)
As demonstrated throughout various section of this proposal, the Anser team is ready to hit the ground running once we receive our NTP. There is much work to be done so that the project can be advertised in January of 2025 so that construction can begin in Q2 2025. We will immediately begin our constructibility review of the design drawings and provide comments back to the designer. In parallel with our constructibility review, we will also begin our cost estimating services to ensure that costs are lining up with the engineer’s estimate. Because there are federal funds on the project, prior to advertisement, a complete package will need to be submitted to Caltrans for review prior to receiving our E76 for construction. Typically this review takes a minimum of 8-weeks, so this package must be submitted by October 2024 to meet the current project schedule.

Below, we have detailed out a preliminary schedule for both pre-construction and construction services. Once additional information is known, this schedule can easily be manipulated and refined for use as we move forward with the project.

Item 16.
30 | Anser Advisory

COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS
Professional Engineering Services, Arts and Music Line Project Schedule
ID Task
Mode
Task Name Duration Start Finish Predecessors Total Slack 0 Arts and Music 910 days Mon 1/1/24Fri 6/25/27 0 days
1 1 Pre-Construction 325 days Mon 1/1/24 Fri 3/28/25 0 days 2 1.1 1st Round Construcability Review 40 days Mon 1/1/24 Fri 2/23/24 0 days 3 1.2 Designer Finalize 100% Drawing Package 60 days Mon 2/26/24Fri 5/17/24 2 0 days 4 1.3 Cost Estimating 25 days Mon 2/26/24Fri 3/29/24 2 115 days 5 1.4 ROW Permits (City/CVWD/Tribes) 130 days Mon 1/1/24 Fri 6/28/24 10 days 6 1.5 Caltrans ROW Certification 40 days Mon 7/1/24 Fri 8/23/24 5 10 days 7 1.6 100% Drawing Package Review 20 days Mon 5/20/24Fri 6/14/24 3 0 days 8 1.7 Prepare Final Bid Documents 60 days Mon 6/17/24Fri 9/6/24 7 0 days 9 1.8 Caltrans E76 Construction Review 45 days Mon 9/9/24 Fri 11/8/24 8,6,4 0 days 10 1.9 Advertise/Bid/Award 100 days Mon 11/11/24Fri 3/28/25 9 0 days 11 2 Construction 525 days Mon 3/31/25Fri 4/2/27 0 days 12 2.1 Construction Submittals 45 days Mon 3/31/25Fri 5/30/25 10 0 days 13 2.2 A48 Washington to Jefferson 80 days Mon 6/2/25 Fri 9/19/25 0 days 14 2.2.1 Demo 10 days Mon 6/2/25 Fri 6/13/25 12 0 days
15 2.2.2 Bikeway and Corner Improvements 40 days Mon 6/16/25Fri 8/8/25 14 0 days 16 2.2.3 Dune Palms Intersection 15 days Mon 8/11/25Fri 8/29/25 15 0 days 17 2.2.4 Grind and Overlay 5 days Mon 9/1/25 Fri 9/5/25 16 0 days 18 2.2.5 Sign and Stripe 10 days Mon 9/8/25 Fri 9/19/25 17 0 days 19 2.3 A48 Jefferson to Monroe 90 days Mon 9/22/25Fri 1/23/26 0 days 20 2.3.1 Demo 10 days Mon 9/22/25Fri 10/3/25 18 0 days
21 2.3.2 Bikeway and Corner Improvements 50 days Mon 10/6/25Fri 12/12/25 20 0 days 22 2.3.3 Monroe Intersection 15 days Mon 12/15/25Fri 1/2/26 21 0 days 23 2.3.4 Grind and Overlay 5 days Mon 1/5/26 Fri 1/9/26 22 0 days 24 2.3.5 Sign and Stripe 10 days Mon 1/12/26Fri 1/23/26 23 0 days 25 2.4 A48 Monroe to Dillon 90 days Mon 1/26/26Fri 5/29/26 0 days 26 2.4.1 Demo 15 days Mon 1/26/26Fri 2/13/26 24 0 days
27 2.4.2 Bikeway and Corner Improvements 60 days Mon 2/16/26Fri 5/8/26 26 0 days 28 2.4.3 Grind and Overlay 5 days Mon 5/11/26Fri 5/15/26 27 0 days 29 2.4.4 Sign and Stripe 10 days Mon 5/18/26Fri 5/29/26 28 0 days 30 2.5 Evacuation Channel 215 days Mon 9/22/25Fri 7/17/26 160 days 31 2.5.1 Sta 10+59 to 43+00 40 days Mon 9/22/25Fri 11/14/25 160 days 32 2.5.1.1 Civil Work 20 days Mon 9/22/25Fri 10/17/25 18 160 days 33 2.5.1.2 Place Bike Path 15 days Mon 10/20/25Fri 11/7/25 32 160 days 34 2.5.1.3 Sign and Stripe 5 days Mon 11/10/25Fri 11/14/25 33 160 days 35 2.5.2 Sta 49+00 to 62+09 40 days Mon 11/17/25Fri 1/9/26 160 days 36 2.5.2.1 Civil Work 20 days Mon 11/17/25Fri 12/12/25 34 160 days 37 2.5.2.2 Place Bike Path 15 days Mon 12/15/25Fri 1/2/26 36 320 days 38 2.5.2.3 Sign and Stripe 5 days Mon 1/5/26 Fri 1/9/26 37 320 days 39 2.5.3 Sta 43+00 to 49+00 155 days Mon 12/15/25Fri 7/17/26 160 days 40 2.5.3.1 Civil Work 20 days Mon 12/15/25Fri 1/9/26 18,36 160 days 41 2.5.3.2 Tie-Back Wall 20 days Mon 1/12/26Fri 2/6/26 40 160 days 42 2.5.3.3 Excavate for Retaining Wall 5 days Mon 2/9/26 Fri 2/13/26 41 160 days 43 2.5.3.4 Retaining Wall 45 days Mon 2/16/26Fri 4/17/26 42 160 days 44 2.5.3.5 Cure Retaining Wall 20 days Mon 4/20/26Fri 5/15/26 43 160 days 45 2.5.3.6 Backfill Retaining Wall 20 days Mon 5/18/26Fri 6/12/26 44 160 days 46 2.5.3.7 Subgrade Preparation 10 days Mon 6/15/26Fri 6/26/26 45 160 days 47 2.5.3.8 Place Bike Path 10 days Mon 6/29/26Fri 7/10/26 46 160 days 48 2.5.3.9 Sign and Stripe 5 days Mon 7/13/26Fri 7/17/26 47 160 days 49 2.6 Hjorth and A49 55 days Mon 6/1/26 Fri 8/14/26 0 days 50 2.6.1 Demo 10 days Mon 6/1/26 Fri 6/12/26 29 0 days
51 2.6.2 Bikeway and Corner Improvements 30 days Mon 6/15/26Fri 7/24/26 50 0 days 52 2.6.3 Grind and Overlay 5 days Mon 7/27/26Fri 7/31/26 51 0 days 53 2.6.4 Sign and Stripe 10 days Mon 8/3/26 Fri 8/14/26 52 0 days 54 2.7 Van Buren 70 days Mon 8/17/26Fri 11/20/26 0 days 55 2.7.1 Demo 10 days Mon 8/17/26Fri 8/28/26 53 0 days
56 2.7.2 Bikeway and Corner Improvements 30 days Mon 8/31/26Fri 10/9/26 55 0 days 57 2.7.3 Van Buren Intersection 15 days Mon 10/12/26Fri 10/30/26 56 0 days 58 2.7.4 Grind and Overlay 5 days Mon 11/2/26Fri 11/6/26 57 0 days 59 2.7.5 Sign and Stripe 10 days Mon 11/9/26Fri 11/20/26 58 0 days 60 2.8 Dillon 70 days Mon 11/23/26Fri 2/26/27 0 days
61 2.8.1 Demo 10 days Mon 11/23/26Fri 12/4/26 59 0 days 62 2.8.2 Bikeway and Corner Improvements 30 days Mon 12/7/26Fri 1/15/27 61 0 days 63 2.8.3 Dillon Intersection 15 days Mon 1/18/27Fri 2/5/27 62 0 days 64 2.8.4 Grind and Overlay 5 days Mon 2/8/27 Fri 2/12/27 63 0 days 65 2.8.5 Sign and Stripe 10 days Mon 2/15/27Fri 2/26/27 64 0 days 66 2.9 Punch List 25 days Mon 3/1/27 Fri 4/2/27 65,48 0 days 67 3 Post Construction 60 days Mon 4/5/27 Fri 6/25/27 0 days 68 3.1 Project Cloeout 60 days Mon 4/5/27 Fri 6/25/27 11 0 days Arts and Music
Pre-Construction
1st Round Construcability Review
Designer Finalize 100% Drawing Package
Cost Estimating
ROW Permits (City/CVWD/Tribes)
Caltrans ROW Certification
100% Drawing Package Review
Prepare Final Bid Documents
Caltrans E76 Construction Review
Advertise/Bid/Award
Construction
Construction Submittals
A48 Washington to Jefferson
Demo
Bikeway and Corner Improvements
Dune Palms Intersection
Grind and Overlay
Sign and Stripe
A48 Jefferson to Monroe
Demo
Bikeway and Corner Improvements
Monroe Intersection
Grind and Overlay
Sign and Stripe
A48 Monroe to Dillon
Demo
Bikeway and Corner Improvements
Grind and Overlay
Sign and Stripe
Evacuation Channel
Sta 10+59 to 43+00
Civil Work
Place Bike Path
Sign and Stripe
Sta 49+00 to 62+09
Civil Work
Place Bike Path
Sign and Stripe
Sta 43+00 to 49+00
Civil Work
Tie-Back Wall
Excavate for Retaining Wall
Retaining Wall
Cure Retaining Wall
Backfill Retaining Wall
Subgrade Preparation
Place Bike Path
Sign and Stripe
Hjorth and A49
Demo
Bikeway and Corner Improvements
Grind and Overlay
Sign and Stripe
Van Buren
Demo
Bikeway and Corner Improvements
Van Buren Intersection
Grind and Overlay
Sign and Stripe
Dillon
Demo
Bikeway and Corner Improvements
Dillon Intersection
Grind and Overlay
Sign and Stripe
Punch List
Post Construction
Project Cloeout

D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M Half 1, 2024 Half 2, 2024 Half 1, 2025 Half 2, 2025 Half 1, 2026 Half 2, 2026 Half 1, 2027 Half 2, 2027 Half 1, 2028 Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Critical
Critical Split
Progress
Manual Progress

Project: Arts and Music
Date: Tue 8/22/23

Item 16.

AML SUMMARY OF COSTS
Company
Pre-Construction &
Bid Services
Anser Advisory $314,170.00
Labor $299,170.00
ODC's $15,000.00
Escalation
Danken $23,061.60
Labor $23,061.60
ODC's
Escalation
Michael Baker International $11,400.00
Labor $11,400.00
ODC's
Escalation
Burke Rix $32,440.00
Labor $25,240.00
ODC's $7,200.00
Escalation
Dynamic Engineering Services, Inc. $1,482.40
Labor $1,482.40
ODC's
Escalation
LSA Environmental $9,540.00
Labor $9,540.00
ODC's
Escalation
Earth Systems $0.00
Labor $0.00
ODC's
Escalation
Magana Consulting $24,850.00
Labor $24,850.00
ODC's
Escalation
MLA Consulting Services, Inc. $7,500.00
Labor $7,500.00
ODC's
Escalation
TOTALS: $424,444.00
Contigency (20%): $84,888.80
Total: $509,332.80

Item 16.

Contract No. CVAG-22-002-02
Project: ATP – Arts and Music Line
Attachment A-2
T.Y. Lin International
Technical and Fee Proposal

Item 16.

Arts and Music Line Construction Management Services
performed on both sides of Avenue 48 for about
2 miles and a single side for about 3.5 miles. It will impact intersections, access to shopping, as well as restrict traffic with construction activity and extended lane closures.

Work along Hjorth Road and Van Buren Street is similar, though these roads are not as busy as Avenue 48. Dillon Road will be reduced from four lanes to two lanes to
accommodate the added bike lane and will likely be the
least impactful construction location for the project. Work along the La Quinta Channel includes a significant amount of import material and retaining wall construction prior to constructing the bike path base and surface.

A dedicated, focused, and proactive CM team will
be needed to smooth the way for the contractor to
successfully construct this project. The project success will be largely defined by the timely completion of a
quality product and public’s perception of the progress and productivity seen during every week of construction.

PROJECT UNDERSTANDING
The Arts and Music Line (AML) is a multi-benefit project that will make public safety enhancements for pedestrians and bicyclists, encourage modes of alternative transportation, and create connectivity to local and regional bike and
pedestrian infrastructure. When completed, the 10 miles of protected Class I and Class IV bicycle facilities will connect services, and amenities in the area and add to the CV
Link’s 40-plus mile alternative transportation corridor.

The alignment follows Avenue 48 and Dillon Road through the Cities of La Quinta, Indio, and Coachella. These are busy thoroughfares with vehicle speeds in excess of 50
miles per hour. The much-needed project will create safer routes to schools, promote outdoor recreation, while
improving health and reducing greenhouse gas emissions.

The AML will upgrade the current Class II bike lanes along Avenue 48 to a fully protected Class IV bike lane; construct new Class IV lanes along Hjorth Street, Van Buren Avenue, and Dillon Road; and construct a Class I bike lane along the La Quinta Evacuation Channel, connecting to the
CV Link at the Whitewater River. The AML will provide a safe backbone that connects existing Class II bike lanes to provide safe and efficient alternative transportation options to schools, residences, shopping, entertainment, and employment centers. In addition to the transportation benefits, the AML offers architectural features that
draw attention and interest while promoting safety. The completed network will be recognized as a nationwide
model of alternative transportation.

The work along Avenue 48 involves removing the existing bike lane along Avenue 48, constructing the concrete
separation, replacing the road pavement, placing the new bike lane behind the separation, and completing a full
width grind and overlay along Avenue 48. This work is
Work Plan
Figure 1. Rendering courtesy of CVAG website

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Arts and Music Line Construction Management Services
changes to accommodate public traffic, or extreme weather conditions. Each of these situations can be anticipated and a plan can be formulated to specifically mitigate the impact.

Mr. Smith, Mr. Nowak, and the team have demonstrated
problem solving skills on these and other similar project impacts throughout their careers.

The TYLin Team has a proven track record of proactive
leadership, foreseeing and addressing potential challenges to allow the contractor to continue their work without delay.

Typical delays may include unresolved utility conflicts, right-of-way encroachments, inaccuracies in the project plans, alignment issues, unanticipated delays caused by

APPROACH TO COMPLETING THE WORK

PROJECT MANAGEMENT
Strong and proactive project management is needed to
efficiently execute the required scope of services and
successfully construct this project within budget, schedule, and minimal impact to the public. Project Manager, Joseph Smith, PE, has a demonstrated record of meeting and
overcoming the issues that will be encountered on this
project. Mr. Smith is an experienced construction manager and can quickly understand project issues. He also has
personally selected the members of this team, both TYLin staff and sub-consultant support, to meet the specific
challenges that may be encountered throughout the project duration.

As Project Manager, Mr. Smith will have ultimate control over the TYLin Team budget. He will also have oversight over Resident Engineer, Thomas Nowak, as he monitors
and manages the construction schedule and construction
budget. In our experience, cost and schedule control
must be exercised every day and be regularly evaluated
to assure the final costs are within the budget and
the schedule is acceptable once all the unforeseen
contingencies are considered. TYLin has maintained
our reputation for smooth and efficient project delivery throughout Southern California for 50 years by developing, deploying, and adapting project control tools to monitor budget, schedule, and documents. Each of these is
discussed below:

Budget Monitoring & Control | To manage the budget of a given project, TYLin’s engineers and project controls staff use data from TYLin’s internal accounting system, Deltek Vision, to evaluate progress. The information is updated monthly for the overall scope of services.

Schedule Monitoring & Control | On contractor driven projects, TYLin uses scheduling tools, including Microsoft Project and Primavera P6, for Critical Path Method (CPM) scheduling of the work.

The schedule is used to monitor progress throughout the project and is updated monthly or more frequently as needed. Various metrics are analyzed to track schedule performance.

Document Control | TYLin implements a uniform filing system for all documents associated with each task order, including prime agreement; amendments; subconsultant contracts; prevailing wage documents; timesheets and receipts for ODCs.

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Mr. Smith served as Resident Engineer on the Madison
Street Canal Improvement project in the City of Indio,
responsible for overseeing the construction of a large
double-box channel, extension of the canal to the south, temporary relocation of the existing channel utilizing
temporary bridges and allowing for upgrades to many of
CVWD’s existing utilities.

As Project Manager for the I-10/Jefferson Street
Interchange (Figure 2), Mr. Smith presented to the
leadership team of Golden Voice, the promoter that
spearheads the Coachella and Stagecoach music festivals, multiple times over three years to update the group on the changes to traffic patterns within the interchange and to obtain feedback on how the CM team could help improve
movement of concertgoers through the interchange over
the multiple weekends that are so vital to the economy of the Valley.

Through these many projects TYLin has gained experience with the many stakeholders of the AML and will point this experience towards establishing the best bid set possible and constructing the high-quality transportation link the residents of La Quinta, Indio, and Coachella envision.

Managing the contractor’s schedule is directly related to managing our level of staffing and the resulting budget.

Mr. Smith and Mr. Nowak will work together to provide an efficient and effect level of staffing to meet the project needs.

Mr. Smith will remain in regular and close contact with Mr. Nowak to provide supervision, consultation, and
staffing support to assure that the TYLin work plan is
effectively implemented to the satisfaction of CVAG and involved cities. Mr. Smith has worked closely with the
Cities of La Quinta, Coachella, and Indio, as well as RCTD, and has a proven reputation of partnering with client
agencies to overcome project challenges and deliver
successful projects. With Mr. Smith’s oversight, Mr. Nowak will provide the level of staff needed to effectively manage the contractor’s activities.

Serving as the prime CM firm on more than a dozen
projects within Coachella Valley, TYLin has gained
experience working closely with IID electrical transmission and distribution divisions; CVWD sewer, irrigation,
and potable water departments; and personnel that
monitor the CVSC. We have gained experience working
in challenging hot-weather and windy conditions, and
understand some materials in the region may not be
suitable for structure foundations or bike and roadway
construction and know when suitable material must be
imported.

Mr. Nowak is currently serving as the Resident Engineer and Structure Representative on the Dune Palms Road
Bridge project. To allow construction of the bridge within the alignment of the existing roadway, the project utilizes a temporary roadway shoo-fly and temporarily relocates IID distribution to the south within the CVSC. Additionally, Mr. Nowak is overseeing relocation of both water and
sewer services at each end of the project, as well as
relocation of existing dry utilities in the project footprint.

Figure 2. I-10/Jefferson Street Interchange

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Arts and Music Line Construction Management Services
contractor problems and solutions. Mr. Nowak and
Mr. Durant are intimately familiar with Caltrans standards and specifications and the LAPM.

Their reviews will start with a field visit to understand field conditions and include a complete review of project plans, looking for conflict in details, or the constructability of the work within the actual constraints of the site. Additionally, the plans will be reviewed for “bid-ability” to assure
the contractor can be confident that the work is clearly defined, the quantities are accurate and all accounted for, thus reducing risk and yielding a lower bid. At times, if a contractor finds an error in the plans, instead of asking for clarification, they will lower a bid, knowing a contract change order will likely be required from which they will benefit. TYLin has already flown the alignment of the project and has captured video and photos of the project footprint with a drone (Figure 3). This information is always valuable when reviewing project plans and determining whether the design intent can be implemented considering actual field conditions that may have changed during plan development.

BID ADMINISTRATION AND PRE-CONSTRUCTION ASSISTANCE
Figure 3. Drone images of AML project site.

Immediately following authorization, the TYLin Team
will begin the duties outlined as “Bid Administration
and Pre-Construction Assistance.” Primary duties
include conducting a thorough constructability review
of project plans at the 65%, 90%, and 100% level of
completion, creating a Construction Communication Plan, and reviewing all environmental permits and required
mitigations. Following advertisement, the team will assist with contractor bid administration, to assure all funding requirements are met in accordance with the Caltrans
Local Assistance Manual (LAPM) and the manual of Special Funded Projects.

Resident Engineer, Mr. Nowak and Scheduling and Claims
expert, Wade Durant, PE will lead the constructability
review effort. Both Mr. Nowak and Mr. Durant have over 30 years of road, highway, bridge, and related construction experience with a diverse range of projects. Every one
of these projects has included constructability reviews, whether a formal review prior to the start of work, or an ongoing weekly look-ahead review to anticipate potential

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Arts and Music Line Construction Management Services
a balanced and competitive bid from all contractors. As one of the premier engineering design firms in California, TYLin has a depth of resources available for analyzing
plans and bid documents. Our CM team enjoys a symbiotic relationship with TYLin civil and structures designers, routinely exchanging ideas and seeking solutions to
challenging project issues. In addition, TYLin has a national cost estimating and risk management group within the CM sector that will be available to Mr. Nowak and Mr. Durant as they verify estimates and appropriate bid values.

TYLin has provided support to many agencies through the advertisement, pre-bid meeting, bidder questions and
addenda, bid opening, bid analysis, and recommendation
for award. The process is well defined in the Caltrans
Local Assistance Procedures Manual (LAPM) (Figure 5).

Additionally, Mr. Magaña with Magaña Consulting Services will assist the team with reviewing any specific funding requirements are implemented to assure all requirements are met prior to recommendation for award of the
construction contract.

Figure 5. TYLin and its subconsultants are all familiar with the Caltrans LAPM and processes.

Mr. Smith, Mr. Nowak, and Mr. Durant will work side-by-side with CVAG and the design engineers as questions come in during bid time. They will assist in validating questions from contractors and provide content for appropriate responses along with recommendations of where plans, specifications, and bid quantities must be revised. Time is of the essence when a project is out to bid, and our team will work as Project specifications will be reviewed to assure all project special situations or conditions are addressed and captured in bid quantities. This will provide the contractual muscle to the Resident Engineer to enforce the intentions of
CVAG and the cities. Typical issues may include allowed hours of work, accommodations for public traffic, or
advance notification requirements. Additionally, material specifications may need to be amended to account for
extreme desert weather conditions. Examples might
include concrete or hot mix asphalt (HMA) placement,
visibility of traffic cones and other control materials, limitations to sun exposure of plastic materials such as drainage pipe or wire, or application temperatures for
pavement striping.

Figure 4. Extreme heat caused thermoplastic melting. To prevent this, we will assure manufacturers provide necessary details for the application processes, including minimum and maximum temperature application, type of application method, thickness tolerances, and protection time before traffic allowed on the applied markings.

Project quantity estimate will be verified. A savvy
contractor will over-bid items that will likely over-run and under-bid items that will likely under-run. This practice is a form of unbalanced bidding and can occur on seemingly minor items such as temporary pavement striping. It is bad enough if the final quantity is twice the estimated amount, but when the contractor has increased his bid, knowing
that the quantity would over-run, the cost impacts are
significant. A confirmation of the estimated quantities will eliminate this opportunity for the contractor and assure Page 160 Item 16.

Arts and Music Line Construction Management Services
plan will inform and excite the public for the upcoming project and provide a proven framework to communicate
throughout the duration of the project. The TYLin Team
includes Connect and Company (Connect) to develop
and lead an effective outreach plan for the AML. The
plan will follow proven protocol used on the Avenue 66
Grade Separation Project in Mecca; the Herbert Hoover
Pedestrian Improvement Project with a Safe Routes for All outreach in Indio; and currently on the Dune Palms Bridge Replacement project with TYLin in La Quinta. The protocol includes:
many hours as necessary to allow CVAG to maintain timely responses to questions and the overall bid schedule.

Mr. Smith and Mr. Nowak will conduct the pre-bid meeting along with CVAG representatives and design personnel.

Exhibits will be created to clearly define the project and an agenda will be created for review and approval by CVAG
prior to issuance in the meeting invite.

PUBLIC OUTREACH
Public outreach will be a critical component of the preconstruction activities. An effective project communication We’ve found that if we do the work to know our audience and make connections up front—fostering two-way open
communication with the public—our team is able to build trust and troubleshoot small problems before they escalate.

Project Pacing
Following this tested outreach protocol, we typically
spend a large chunk of time completing the first 4 steps shown above, followed by a groundbreaking event before
construction starts. As the project moves out of the startup phase, outreach moves into “maintenance mode” and our monthly budget reduces. The team remains ready to
ramp-up outreach efforts for traffic pattern changes, large paving operations or any outreach needs that come up as the project continues. When the project nears completion, Connect will start planning a unique, interesting, and safe ribbon cutting event, coordinating with local organizations and giving back to the community when possible.

Communications Plan
Connect will draw on the team’s years of experience
working with cities, public agencies, non-profits and on transportation infrastructure projects to design a unique, measurable and appropriate communications plan for the
AML.

Develop a targeted, measurable Construction Communications Plan in coordination with the client/CVAG.

Research key stakeholders and the target audience to develop and maintain a solid working database.

Reach out and host meetings early to inform key contacts (emergency services/key stakeholders) and to establish communication, address concerns, build trust, and tap into their network.

Complete boots-on-the-ground outreach to impacted residents and businesses (door-to-door, pop-up events, community events/meetings). This may occur in phases based on the construction schedule.

Provide timely, accurate and accessible information for the duration of the project using collateral with clear and concise text and simple graphics.

Respond immediately to questions and concerns; document resolution.

Serve as both a community resource and a liaison to the construction team representing public point of view.

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Arts and Music Line Construction Management Services

COLLATERAL
Connect’s public outreach manager and in-house graphic
designer will develop and deliver clean and clear, English and Spanish collateral materials to meet the unique needs of the AML project. The Connect team will work closely
with the CM team and CVAG staff with approval processes in place to assure collateral are accurate and meet
expectations.
» Collateral could include a fact sheet, door hangers,
post cards, construction alerts, construction cards,
signs/banners, newsletters, advertisements,
PowerPoint presentations, project boards, etc.
» We will also develop and manage a webpage on the
CVAG website to provide the most updated information.
» Our team will create unique project social media pages and create weekly social posts with video photos and
will monitor the comments to respond if necessary.
» Connect can also manage social media boosting/
advertising if agreed upon with CVAG.

ADDRESSING ENVIRONMENTAL PERMITS AND

MITIGATION REQUIREMENTS
The TYLin Team includes ECORP to lead in understanding
all environmental restrictions and concerns and enforce the required mitigation. ECORP has assisted TYLin on
numerous projects in the lower desert over the past 10
years, including I-10/Jefferson Street Interchange, City of Indio Retrofits, and Dune Palms Road Bridge.

ECORP routinely assists clients in complying with
environmental conditions stipulated in regulatory
permits and/or agreements for specific projects, plans, and programs. Their team includes senior and expert
personnel with experience with the federal Clean Water
Act, Porter-Cologne Act, federal and state ESAs, the federal Migratory Bird Treaty Act, and the California Fish and Game Code. ECORP’s project managers and technical experts
routinely meet with regulatory agency personnel on site or in meetings to negotiate, review and discuss permit
conditions and the associated schedules, monitoring, and ƒ The plan will follow our protocol and include a
groundbreaking event, collateral development
and project start up; an emergency services and
stakeholder meeting; community meetings and/or popup events; ongoing outreach as the project progresses to different locations; and ongoing coordination with
emergency services, local cities, public information
officers (PIO) and City Engineers.
ƒ Connect will also include a media relations section
to engage local media through photo opportunities,
events or tours; and an emergency communications
plan that will include protocol about notifying and
speaking with the media, working with local PIOs and
internal emergency communications protocol.
ƒ Connect recently completed a project in the City
of Indio with the County Health Safe Routes for All
program and is incorporating the program into two
additional projects currently under construction. Our
team will coordinate with CVAG and County Health
to incorporate the non-infrastructure activities and
possible media opportunities.

GRADE SEPARATION
YOU’RE INVITED
Saturday, March 12 | 11 a.m. to 1 p.m.

Ribbon Cutting ceremony starts at 11 a.m.

Performances| Light Refreshments | Fun for kids
Please park in the Mecca Boys & Girls Club parking lot at 91391 66th Ave, Mecca, CA 92254
and use the free shuttle service or walk to the event on the bridge.

Restrooms available inside the Boys and Girls Club.

For information: 877.283.0066 Ave66project.com
Join us on the new Mecca Avenue 66 bridge
for a community celebration!

GRADE SEPARATION
ESTÁS INVITADO
sábado 12 de marzo | 11 am a 1 pm
La ceremonia de corte de listón comienza a las 11 a.m.

Entretenimiento | Refrescos ligeros | Diversión para niños Por favor estacione su auto en el estacionamiento de
Mecca Boys & Girls Club en 91391 66th Ave, Mecca, CA 92254 y use el servicio de transporte gratuito o camine hasta el evento en el puente.

Baños disponibles dentro del Boys and Girls Club.

Para información: 877.283.0066 Ave66project.com
¡Acompañenos a una celebración comunitaria en
el nuevo puente de la Avenida 66 en Mecca!
Figure 6. Connect & Co has extensive experience
developing outreach materials in both English
and Spanish.

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Street. Project permits may require a 250-foot buffer
during breeding season and a 160-foot buffer during
non-breeding season (can vary depending on the
permit). CDFW coordination and concurrence to either
passively relocate the owls or negotiate a reduced
buffer may be required for work to occur in these areas adjacent to occupied owl habitat. Passive relocation
of burrowing owl typically can only occur outside of
their breeding season and requires the creation of a
Burrowing Owl Exclusion Plan for the project.
ƒ Nesting birds: Cliff swallows nest at many of the
bridges along the Whitewater River/CVSC. They
typically arrive in March and nest until the end of June/ beginning of July. There could be seasonal restrictions related to work occurring within a certain distance of
Dillon Road and Jefferson Street/La Quinta Bridges.

With other projects, it has been easier to avoid their
nesting season for those areas rather than implement
abatement measures.

Cultural
Our cultural resources team did a preliminary review and did not find any seasonal restrictions related to cultural or tribal resources other than weather which could affect the project schedule overall.

General
From ECORP’s knowledge and experience of projects in the area, the Coachella Valley Music and Arts Festival (typically in mid-April) can cause schedule delays due to traffic issues and restrictions upon limiting traffic in the area.

Each environmental permit must be closed to the
satisfaction of the issuing agency prior the completion of the project. ECORP specialists including biologists and archaeologists will review all important permits related to environmental compliance for this project and determine which requirements need to be met during project closeout. ECORP will conduct final site inspections and will provide the necessary final reports and annual reports to meet close-out conditions as required by project permits.

implementation. ECORP routinely assists with creation of a permit compliance matrix for clients.

ECORP’s compliance specialists prepare and implement
worker education programs in English and Spanish, conduct comprehensive pre-construction surveys, and monitor
during construction activities, as well as prepare the
associated survey and monitoring reports. The firm works closely with the client and the construction contractors to establish the correct timing, schedule, and level of effort required for both pre-construction surveys and
construction monitoring. ECORP’s compliance specialists and monitors are well-informed about all aspects of the projects and permit conditions prior to the implementation of the projects so they can ensure compliance with the
permit conditions. They also prepare the variety of plans typically required by permit conditions, such as Nesting Bird Management Plans, Protected Species Plans,
Habitat Restoration Plans, HMMPs, Invasive Plant Species Management Plans, and Conceptual Mitigation Packages.

ECORP’s biological monitors are also experienced in
conducting species relocation, monitoring the installation and maintenance of Best Management Practices (BMP) and
exclusion devices, and completing all reporting prior to the due dates listed in the permit conditions.

A cursory review of the project documents indicates the following potential environmental restrictions that may constrain the construction schedule:

Biological
ƒ Burrowing owl (Athene cunicularia): a State Species
of Special Concern, breeding season is generally Feb
1 to August 31 (CDFW Staff Report). If burrowing owls
are found within the vicinity during pre-construction
biological surveys, then the project has a limited time of the year that work could occur within so many feet
of the owls (this would be in the Streambed Alteration
Agreement (1600 permit). From our knowledge of
the area, we do know burrowing owls occupy the
Whitewater River/CVSC at Dillon Road and Jefferson

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Additionally, during this pre-construction period, templates will be developed, and file folders will be created to
manage the information developed throughout the
duration of the project. Financial oversight and quality control of materials and workmanship are based upon
monitoring activities every day and having the ability to access the detailed information and confirm the quality of workmanship and materials is satisfactory, any errors have been corrected, and quantities to be paid for the month are constructed in accordance with the project specifications.

The TYLin Team regularly uses the Caltrans filing system with 63 different categories to comprehensively track
These reports will first be provided to CVAG for review and approval, before submission to the appropriate agency.

CONSTRUCTION MANAGEMENT - RESIDENT

ENGINEER
Following the award of the construction contract and prior to the first working day, Resident Engineer, Mr. Nowak, PE, will prepare the TYLin Team for the task of providing professional and consistent construction management.

Processes will be implemented, forms will be created,
recurring tasks will be identified and assigned with defined deadlines and deliverables. Mr. Nowak is perfectly suited for this role. As demonstrated by his wide variety of
experience, he has the ability to implement comprehensive QA, financial management, and communication practices,
while at the same time, working closely with the contractor in partnership to deliver the most practical and effective solutions to daily project challenges.

Prior to the Notice to Proceed (NTP), Mr. Nowak will
schedule a pre-construction meeting with the contractor and all stakeholders. Contract expectations will be clearly laid out during this meeting. Contractor responsibilities will be identified that conform with the Caltrans Construction Manual. Practices following a regular monthly schedule
throughout the contract with required deliverables will be defined and clearly communicated to the contractor, with defined responsibilities.

Typical recurring tasks throughout the project are listed below, with frequency, and responsibility identified:
the progress of the project and confirm the quality of
construction and the financial accuracy of all payments.

Following the Notice to Proceed (NTP), project pre-planning and preparation is complete, and it is “Go Time.” The
project moves forward per the contractor’s approved
baseline CPM schedule and a rhythm of daily, weekly, and monthly duties begins to develop. Local traffic impacts due to school schedules and music festivals will be factored into the contractor’s work schedule. As Resident Engineer, Mr.

Nowak will be responsible to confirm and assure that the contractor is meeting all contractual obligations, QA, and at the same time eliminating obstructions to project progress, partnering contribution.

ITEM FREQUENCY

DELIVERABLE

CONTRACTOR CM TEAM
Monthly estimate Monthly Quantity request Quantity authorization Coordination meetings Weekly Look ahead schedule Minutes Certified payrolls Monthly Payroll records Review and confirm SWPPP review Annual, at events, weekly Required report Review and confirm Partnering Quarterly Project status Project status
Requests for information (RFI) As needed Clear question Timely and clarifying response Submittals As required Timely, complete submittal Timely response Progress schedules Initial baseline with monthly updates Monthly 15 days following submittals Record drawings Regularly Maintain current markups Maintain current markups

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Arts and Music Line Construction Management Services
project and to assure our client’s best interests are being cared for. Our QAP is separated into three segments to
validate documentation, submittals and the inspection of field work and materials. The first segment addresses the overseeing of the office level documentations, the second segment is employed to ensure all submittals are properly reviewed and verified prior to approval. The last segment is to verify all field work and materials are being approved and documented.

QUALITY, SCHEDULE AND BUDGET CONTROL
1 Documentation 2 Submittals 3 Contractor Performance and Incorporated Materials
Documentation
QA of the CM process ensures all office level
documentations are reviewed and verified by a colleague for accurateness and completeness. Examples of
documents slated for this level of review are CCOs/RFIs, monthly billing estimates and quantity sheets. Also periodic spot checking of daily documentation to ensure that the record of activities and work completed is well documented in writing and pictures at the Resident Engineer’s
discretion.

Submittals
The second segment of our QAP is the validation of our
submittal review process. TYLin has QA checklists for
various submittals set up to ensure that all aspects of a submittal have been checked and verified and the review has been conducted accurately and in its totality. Some examples of checklists for submittal review are: posttensioning shop drawing, falsework submittals, temporary shoring, MSE walls, pile placement plan, and concrete
mix designs. These QA checklists will be filled out by the reviewer and placed in the job files. When submittals are reviewed by a junior engineer, a licensed engineer will spot check their work and verify any comments.

Contractor Performance and Incorporated Materials
The third segment of our QAP is the inspection and
verification of all materials and work that occurs on the job site. We have modified our construction procedures manual to encompass all tasks associated with bridge and roadway related inspection work. This is the first line of reference to execute our tasked duties. This manual, coupled with the contract specifications and the agency’s governing
specifications, will ensure all work is inspected and verified to an acceptable level.

The utilization of our QAP will ensure a successfully
managed project and assure our clients that we are
correctly overseeing and controlling the project.

TYLin team members understand the importance of
delivering quality services and products for our clients.

Our team understands the connection between quality and cost control on a project, and we believe work must be
performed, inspected, and documented properly the first time to avoid errors and schedule delays to successfully deliver a project.

The practice of quality assurance is accomplished by review of the contractor’s submittals and field work to assure TYLin implements a quality control plan on all projects consisting of construction services that follow
recognized procedures including detailed checklists
and documentation that closely follow the Caltrans
Construction Manual. The first page of TYLin’s Construction Management Quality Assurance Plan summarizes our plan
as follows:

TYLin’s quality assurance program (QAP) is employed to
ensure a successful and correctly managed construction

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Arts and Music Line Construction Management Services
challenges to the project. This priority will build trust between the contractor and the TYLin Team, resulting
in swift conflict resolution, fewer change orders, and a collaborative work environment.

As a good project partner, Mr. Nowak will work with the contractor and other stakeholders to resolve conflicts
and provide the contractor a path to continue his work
without delay or added effort. Some sources of conflict may include:
» Delayed utility relocations
» Differing site conditions
» Plan changes initiated by the owner
» Special public events
Reporting
Mr. Nowak will produce a monthly report to update CVAG
on the project status. The report will include the status of the project schedule, (days completed versus days
remaining), project budget, (dollars spent, versus dollars remaining), and percent of work completed to date. There will be a description of the location and type of work
completed during the past period, and the work expected to be completed during the upcoming period. The report
will also include a listing and status of all project change orders and any potential change orders, as well as a
discussion of current or anticipated project issues and any potential claims.

Construction Management - Construction Inspection
The TYLin team’s primary responsibility is to assure project plans and specifications, including all referenced standards, are safely performed in the field every day. This and
in-person oversight is performed by our field inspectors.

Typically, our field inspector will meet with the contractor’s field crews at the beginning of each shift and gain a clear understanding of the work planned for the day including what items of work are planned to be accomplished.

They will learn the names of the crew that is working, the the contractor’s Quality Control Plan is being followed. A sufficient level of qualified staffing needs to be maintained to meet the varying levels of work that is ongoing. A
proposed staffing plan is included in this proposal to reflect how CM staffing might be scheduled to meet a proposed
contractor work plan. However, Mr. Nowak will regularly review the workload facing his team and assign duties to qualified staff to confirm contractor adherence to project specifications.

TYLin’s workplan to assure compliance to the contract
standards is based on the Caltrans Construction Manual
and recognized professional practices to meet the needs of CVAG, the Cities of La Quinta, Coachella, Indio, RCTD, as well as residents and business owners.

Quality oversight duties of the Resident Engineer and CM team include:
» Project Safety
» Stormwater Compliance
» Contract Change Order
Control
» Submittal Review
» Material Testing
» Monthly Progress
Payments
» Traffic Control
» Environmental Compliance
» Payroll and DBE
Compliance
» RFI Review and Response
» Public Safety
» Impacts to Local Schools
Partnering
Whenever unforeseen conditions are discovered that could possibly impede the contractor’s work, it is Mr. Nowak’s project centered priority to help resolve the situation to eliminate, or minimize additional cost, or project delay.

These conditions are typically documented by a formal RFI from the contractor, but are initially identified by either the contractor, or the CM team. Most often these issues come to the attention of the team following careful review of project plans in anticipation of the upcoming work
considering potential impediments.

Along with implementing formal partnering in accordance with the project specifications, Mr. Nowak will demonstrate his “project first” priority and proactively work to address

Item 16.

Arts and Music Line Construction Management Services
conforming work that was corrected, any discussions with the contractor that were held, and any issues or potential issues that were encountered or anticipated. These daily diaries are the foundation of our QA oversight. Based on the daily activities, summary sheets are built to document material testing, monthly payments, Q-Sheets, payroll
monitoring, safety compliance, and tracking the beginnings of contract change orders.

Our Field Inspectors will provide daily photographs that document the existing status of landscaping, pavement,
concrete, and other facilities prior to construction activities.

If the contractor’s work unnecessarily damages existing facilities, the daily report will prove highly valuable in resolving any dispute by the contractor. Equally, the
contractor will be protected from false accusations if
existing conditions are sub-standard.

The material testing schedule is typically the responsibility of the contractor. Tests are required to be scheduled 48 hours in advance to assure that testers can be on site. Our Field Inspector will work with the contractor to be sure delays to testing avoid impacting the contractor’s schedule.

In the same way, he will also assure the contractor does not over-schedule testers for his convenience and impact the tester’s (and CVAG’s) budget.

All non-conforming work will be immediately
communicated to the contractor and asked to be removed
or corrected. It is typically corrected immediately; however, equipment that is to be used, any traffic control that will be implemented, any anticipated closures to roads or private access, what potential critical operations are anticipated, if specialty subcontractors are anticipated, what material testing is anticipated, and what full-time inspection will be required. A field inspector may be covering two or more different crews and need to alternate attention between different activities throughout the day. Field Inspectors will work with assistance of our Resident Engineer and
Office Engineer to ensure approved submittals are being followed and approved and accepted materials are being
incorporated into the work and plan changes are being
implemented.

Material testing will be scheduled in advance to assure materials are installed to the proper compaction and
grade, concrete is the approved mix design and within
specification for temperature and age, and HMA is the
approved mix design and placed per project specifications for temperature and compaction. In the event of full-time inspection for placement of concrete or HMA paving, the team will coordinate staffing to meet project requirements and assure contractor compliance.

The activities of each day of contractor work will be fully documented on inspector daily diaries. Daily diaries will include all contractor staff and equipment, the hours
worked, which items of work were performed, and the
limits of work. The quantities of work will be documented as well as any testing that was performed, any nonFigure 7. The planned dramatic outcome for the CV link will be achieved by daily, consistent, and professional oversight and construction management. Renderings courtesy of CVAG website.

Item 16.

Arts and Music Line Construction Management Services
PROJECT CLOSEOUT AND ACCEPTANCE:

As the project approaches completion, Mr. Nowak and
the team will begin the process of project closeout.

Material testing sheets will be reviewed to assure there are no outstanding NCRs, submittal and RFI logs will be reviewed for completeness, payroll logs will be reviewed for completeness, and a proposed final estimate will be compiled for the contractor’s review.

The contractor’s acceptance of the final estimate is his acknowledgement that he agrees to the payment for all the work performed including all change orders and claims.

Any outstanding payroll records will be submitted, and
potential liens will be released.

All maintenance and operation manuals will be confirmed to have been submitted. The final project walk will
generate a final punchlist. The Cities of La Quinta,
Coachella, and Indio will have input for their jurisdictions.

Once the work is satisfactorily completed, the project can be recommended for acceptance to CVAG.
when correction is delayed, our inspector will document the location and the issue with a non-conformance-report (NCR), which will require a specific and documented reinspection prior to acceptance of the work.

In addition to the daily ongoing items of work, our
inspectors will continually review traffic control, SWPPP compliance, and safety practices throughout the
project. Depending on the specific issue observed, the
inspector will direct the contractor to correct an infraction immediately, by the end of the day, or by the end of the week. These observations will be forwarded to Mr. Nowak to be noted and addressed at the weekly construction
progress meeting.

SCHEDULE
Our proposed project schedule can be found on the
following page.

ASSUMPTIONS
» The contractor will perform work during the Caltrans
Working Day calendar.
» The contractor will procure long lead items as early as possible. (e.g. traffic signals)
» City and County Traffic Control Plans will need City and County approval prior to construction.
» All utilities (electrical, irrigation piping) will be installed after surface removals for the various areas are
complete but prior to construction of roadways.
» The grind and overlay work performed near active
roadways, (single lane), will minimally disrupt traffic. » Grind and overlay, construction of the new bike paths, retaining wall construction, bridge, and traffic signal work may take place concurrently in different locations. » The NEPA permit will be obtained after 90% design is
reviewed but before 100% design is submitted.
» The contractor will have multiple crews available to
work at any given time.
» No dewatering is required.
» The total duration for construction including closeout activities will be 21 months, about 420 working days.
» TYLin constructability reviews will take place after 65%, 90% and 100% design is submitted.
» The contractor will need 2 months for submittals and
City and County Traffic Controls Plan approvals after
contract award and prior to NTP

Item 16.

Arts and Music Line Construction Management Services
ID Task Name Duration Start Finish
1 Pre-Construction
Period
291 days Fri 8/18/23 Fri 9/27/24
2 Perform
Constructability
Review- 95% PS&E
20 days Fri 8/18/23 Thu 9/14/23
3 Finalize Plans
NEPA, and Permits
120 days Fri 9/15/23 Thu 2/29/24
4 Advertise for
Construction
1 day Fri 3/1/24 Fri 3/1/24
5 Contract Award 90 days Mon 3/4/24 Fri 7/5/24
6 Submittal Review 60 days Mon 7/8/24 Fri 9/27/24
7 Pre-Construction
Meeting
1 day Tue 9/10/24 Tue 9/10/24
8 Construction 420 days Wed 9/11/24Tue 4/21/26
9 Area 1- Ave 48/La
Quiinta
195 days Wed
9/11/24
Tue 6/10/25
10 Removals 65 days Wed 9/11/24Tue 12/10/24
11 Construct new
curbs
75 days Wed
10/30/24
Tue 2/11/25
12 Conduit and lighting 50 days Wed 1/8/25 Tue 3/18/25
13 Construct
Bikelane
pavement
40 days Wed 3/5/25 Tue 4/29/25
14 Overlay Street 30 days Wed 4/23/25Tue 6/3/25
15 Stripe and open 5 days Wed 6/4/25 Tue 6/10/25
16 Area 2- Ave 48/Indio205 days Wed 12/11/24Tue 9/23/25 17 Removals 130 days Wed 12/11/24Tue 6/10/25
18 Construct new
curbs
90 days Wed
2/26/25
Tue 7/1/25
19 Conduit and lighting 70 days Wed 4/2/25 Tue 7/8/25
20 Construct
Bikelane
pavement
80 days Wed
4/30/25
Tue 8/19/25
21 Overlay Street 60 days Wed 6/18/25Tue 9/9/25
22 Stripe and open 10 days Wed 9/10/25Tue 9/23/25
23 Area 3-
Evacuation
Channel
145 days Wed
6/11/25
Tue
12/30/25
24 Removals 25 days Wed 6/11/25Tue 7/15/25
25 Wall Construction60 days Wed 7/16/25Tue 10/7/25
26 Pave 30 days Wed 10/8/25Tue 11/18/25
27 Rail, Stripe, and
open
30 days Wed
11/19/25
Tue
12/30/25
28 Area 4- Hjorth Street 100 days Wed 8/13/25Tue 12/30/25 35 Area 5- Van Buren
Street
100 days Wed
9/24/25
Tue 2/10/26
42 Area 6- Dillon Road120 days Wed 11/5/25Tue 4/21/26
43 Removals 30 days Wed 11/5/25Tue 12/16/25
44 Construct new
curbs
25 days Wed
12/17/25
Tue 1/20/26
45 Conduit and lighting 15 days Wed 1/21/26Tue 2/10/26
46 Construct
Bikelane
pavement
25 days Wed
2/11/26
Tue 3/17/26
47 Overlay Street 20 days Wed 3/18/26Tue 4/14/26
48 Stripe and open 5 days Wed 4/15/26Tue 4/21/26
49 Post Construction 46 days Wed 4/22/26Wed 6/24/26
50 Final Estimate 30 days Wed 4/22/26Tue 6/2/26
51 As-Builts 40 days Wed 4/22/26Tue 6/16/26
52 Final Acceptance 5 days Wed 6/17/26Tue 6/23/26
53 Deliver Files 1 day Wed 6/24/26Wed 6/24/26
Qtr 3 Qtr 4 Qtr 1 Qtr 2 Qtr 3 Qtr 4 Qtr 1 Qtr 2 Qtr 3 Qtr 4 Qtr 1 Qtr 2 Qtr 3 2024 2025 2026
Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Progress
Manual Progress
Arts and Music Lime Coachella Valley Association of Governments Proposed Construction Schedule TYLin
Project: Project1
Date: Fri 8/18/23

Item 16.

Arts and Music Line Construction Management Services

HOURLY RATES
2025 2026

NAME TITLE

FULLY LOADED HOURLY RATEFULLY LOADED PREVAILING WAGE RATEFULLY LOADED HOURLY RATEFULLY LOADED PREVAILING WAGE RATE TYLin
Joseph Smith, PE, CCM Project Manager $326.81 - $339.88 - Thomas Nowak, PE, QSD Resident Engineer/Structure Rep. $256.20 - $266.45 - Abigail Manriquez Office Engineer $129.56 $178.00 $134.74 $178.00 Alejandro Armendariz Structural/Const. Inspector $149.43 $182.73 $155.41 $182.73 Curis Musashi, EIT Structural/Const. Inspector $129.35 $176.70 $134.52 $176.70 AIX
Robert Delgado Inspector/Safety $205.70 - $213.93 -
Frank Duffy Lead Inspector $205.70 $178.50 $213.93 $178.50

CONNECT AND CORPORATION
Andrea Suarez Outreach Director-FT $170.00 - $176.80 -
Jessica Sanchez Outreach Specialist- FT $90.00 - $93.60 - Christine Feldman Creative Director/Graphic Design- PT $110.00 - $114.40 - Jenessa Sanchez Outreach Coodinator- PT $51.00 - $53.04 - DESI
John Kannor Sr. Electrical Inspector $162.14 $178.50 $168.63 $175.50 Michael Roush Electrical Inspector $162.14 $178.50 $168.63 $175.50 Chia-Chi Wang Labor Compliance Officer $185.32 - $192.73 - ECORP
Kevin Israel Environmental Manager $160.00 - $166.40 -
Wendy Turner Senior Biologist $160.00 - $166.40 -
Sonia Sifuentes Cultural Resources Task Manager $160.00 - $166.40 - Jesus “Freddie” Olmos Principal Environmental Planner $210.00 - $218.40 - Seth Myers Air Quality/Noise Task Manager $195.00 - $202.80 - Caroline Garcia Lead Biological Monitor $106.74 - $111.01 - Robert Cunningham Archaeology Support $110.50 - $114.92 - Julian Acuna Lead Archaeological Monitor $106.74 - $111.01 - Scott taylor Aquatic Resources Specialist $161.73 - $168.20 - Samantha Alfaro CEQA Support $90.83 - $94.46 -
Marc Guidry GIS $158.63 - $164.98 -
Torrey Rotellini GIS $96.33 - $100.18 -
Jackie McComas Admin $110.56 - $114.98 -
Laura Hesse Publications $112.66 - $117.17 -
GEOCON
See attached rate sheet on page 9.

Item 16.

Arts and Music Line Construction Management Services
2025 2026

NAME TITLE

FULLY LOADED HOURLY RATEFULLY LOADED PREVAILING WAGE RATEFULLY LOADED HOURLY RATEFULLY LOADED PREVAILING WAGE RATE

MICHAEL BAKER
Jarrad Truman, PLS Lead Surveyor $275.00 - $286.00 -
Christopher Albert, PLS Lead Surveyor $300.00 - $312.00 - Steven Chi, PLS Field Supervisor $185.00 - $192.40 -

ZT CONSULTING
Farzad Tabihgoo Principal Engineer $206.30 - $214.55 -
Derick Hobbs SMR/ Quality Engineer $128.36 - $133.49 -
Andrew Soria Lead Precast QA Inspector $136.39 - $141.85 - William Kent Lead QA Inspector $173.06 - $179.98 -
Eric Sanabria QA Inspector $120.34 - $125.15 -
Nathan Liszewski QA Inspector $128.36 - $133.49 -

MAGANA CONSULTING
Martin Magana President/ Construction Liaison $175.00 - $182.00 -

Item 16.

Arts and Music Line Construction Management Services
78-075 Main Street #G-203 ■ La Quinta, California 92253 ■ Telephone 760.565.2002 ■ Fax 951.304.2392

GEOTECHNICAL

ENVIRONMENTAL
2023 Schedule of Fees – RV23 MATERIALS

PROFESSIONAL SERVICES
Word Processor/Non-Technical Assistant/Draftsman..................................................................................................................................................$90/hr.

Engineering Assistant/Lab Technician. .........................................................................................................................................................................$90/hr.

Engineering Field Technician ....................................................................................................................................................................................... *80/hr.

Senior Field Technician ................................................................................................................................................................................................ *80/hr.

Special Inspector (Concrete, Rebar, Masonry, Welding, etc.).................................................................................................................................... *90/hr.

Field Technician Supervisor ....................................................................................................................................................................................... *120/hr.

Staff Engineer/Geologist............................................................................................................................................................................................. *125/hr.

Sr. Staff Engineer/Geologist ....................................................................................................................................................................................... *135/hr.

Project Engineer/Geologist......................................................................................................................................................................................... *145/hr.

Senior Project Engineer/Geologist ............................................................................................................................................................................. *155/hr.

Senior Engineer/Geologist.......................................................................................................................................................................................... *165/hr.

Associate Engineer/Geologist ..................................................................................................................................................................................... *175hr.

Principal Engineer/Geologist/Litigation Support ..........................................................................................................................................................400/hr.

Attorney Fees (General) .............................................................................................................................................................................................$500/hr.

Deposition or Court Appearance................................................................................................................................................................................ $550/hr.

Overtime/Saturday Rate/Night Rate (7pm – 6am w/ 8 Hr minimum per call out)......................................................................1.5 X Regular Hourly Rate Sunday and Holiday Rate................................................................................................................................................................ 2 X Regular Hourly Rate Minimum Field Services Fee per call-out, 4 hrs (if 4 hrs or less), 8 hrs (if more than 4 hrs and less than 8 hrs) Short-Notice Cancellation 4 hrs (if after 4 pm of the day prior to the scheduled inspection time) Short-Notice Cancellation, 4 hrs (upon or after arrival at jobsite) *Prevailing Wage (PW) California Labor Code §1720, et. Seq. add $45/hr.

TRAVEL
Personnel................................................................................................................................................................................................. Regular Hourly Rate Subsistence (Per Diem)................................................................................................................................................................. Quote Based on Location Vehicle Mileage ........................................................................................................................................................................................................ 0.75/mile

EQUIPMENT & MATERIALS
*Nuclear Density Gauge/Sand Cone Testing Equipment ............. $10/hr. Water Buffalo .................................................................................$75/ea. *Vehicle............................................................................................ $10/hr. Battery-Powered Pump ..............................................................$100/day *Special Inspection Equipment ........................................................ $5/hr. Water Level Indicator ....................................................................$50/day Coring Machine (concrete, asphalt, masonry) .......................... $285/day Perforated 3” PVC Pipe............................................................... $45/10ft.

Generator..................................................................................... $150/day Gravel............................................................................................ $30/bag Double Ring Infiltrometer........................................................... $200/day Sand ............................................................................................. $30/bag GPS Unit...................................................................................... $175/day AC Cold Patch .............................................................................. $30/bag Pick-up Truck .............................................................................. $150/day Quick Set PCC Patch................................................................... $30/bag Mobile Laboratory with Lab Technician .................................. $1,650/day Temp Marking Paint ..................................................................... $15/can Drive-Tube Sampler ..................................................................... $60/day Lath Bundle.................................................................................. $100/ea.

Hand-Auger .................................................................................. $50/day Air Compressor ...........................................................................$150/day Dynamic Cone Penetrometer .................................................... $250/day Soil Sample Tube ..........................................................................$15/ea.

Manometer ................................................................................. $100/day Percussion Hammer Drill ...........................................................$125/day Schmidt Hammer ....................................................................... $100/day ....................................................................................................................

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Arts and Music Line Construction Management Services
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GEOTECHNICAL

ENVIRONMENTAL
2023 Schedule of Fees – RV23 MATERIALS

LABORATORY TESTS

COMPACTION CURVES SOIL AND AGGREGATE PROPERTIES
(D698/D1557/T99/T108) 4-inch mold ............................................... $220 (D422/T88) Particle Size, Hydrometer w/out Sieve ..........................$165 (D698/D1557/T99/T108) 6-inch mold ............................................... $230 (C136/D6913/T27) Sieve, Coarse to Fine w/ #200 Wash ................$150 (CT 216) California Impact................................................................. $230 (C136/D6913/T27) Sieve, Coarse or Fine w/ #200 Wash................$115 Check Point ........................................................................................ $100 (C136/D6913/T27) Sieve, Coarse or Fine No #200 Wash...............$100 (D1632/CT312) Soil Cement Cyl. Fabrication (Set of 3) ................. $150 (C117/D1140/T11) Materials Finer than #200.....................................$90 (D1632/CT312) Soil Cement Cyl. Fabrication (Addtl. Spec.) ............ $50 (D2216/T265/CT226) Moisture Content.............................................. $30 (D1633/CT312) Soil Cement Comp. Strength (Set of 3) ................. $300 (D2487/D2488) Visual Soil Classification............................................ $30 (D1633/CT312) Soil Cement Comp. Strength (Addtl. Spec.) ......... $100 (D2937) Density of In-Place Soil, Drive-Cyl. Method..........................$45 SOIL AND AGGREGATE STABILITY (D4943) Shrinkage Factors of Soils, Wax Method..............................$55 (D2844/CT301) Resistance Value .................................................... $290 (C131/C535/CT211) L.A. Abrasion Resistance ................................$200 (D2844/CT301) Resistance Value, Treated...................................... $295 (C142/T112) Clay Lumps and Friable Particles ................................$170 (D1883) California Bearing Ratio ...................................................... $530 (C123/T113) Light Weight Particles...................................................$245 (C977) Stabilization Ability of Lime.................................................... $185 (D3744/CT229/T210) Durability Index Fine ......................................$190 (D1883) Calif. Bearing Ratio (Army Corp of Engineers) ................. $105 (D3744/CT229/T210) Durability Index Coarse..................................$225 CHEMICAL ANALYSIS (CT227) Cleanness Value..................................................................$170 (G187/CT643/T288) pH and Resistivity............................................ $135 (D4791) Flat & Elongated Particles ...................................................$165 (D4972/T289) pH Only......................................................................... $30 (D693/CT205) Percent Crushed Particles.........................................$145 (CT417) Sulfate Content.................................................................... $100 (D5821) Percent. of Fractured Particles, Coarse Aggregate............$140 (CT422) Chloride Content.................................................................... $55 (C40/CT213/T21) Organic Impurities .................................................. $75 (D2974) Organic Content..................................................................... $50 (C235) Soft Hardness (Scratch Hardness) ......................................$100 PERMEABILITY, CONSOLIDATION AND EXPANSION (C88/CT214/T104) Sulfate Soundness .............................................$410 (D5084) Permeability, Flexible Wall .................................................. $270 (C1252/T304) Uncompact. Void Content, Fine Aggregate ..............$150 (D5856) Permeability, Rigid Wall ...................................................... $260 (C127/CT206/T85) Coarse Specific Gravity......................................$125 (D2434) Permeability, Constant Head ............................................. $280 (C128/CT207/T84) Fine Specific Gravity ..........................................$150 (D2434) Permeability, FHA Slab-on-Grade ...................................... $110 (D854/CT209/T100) Specific Gravity of Soil .....................................$150 (D2434) Permeability, Hourly .............................................................. $55 (C29/CT212/T19) Unit Weight & Percent Voids.................................. $90 (D2435/T216) Consolidation (6 pts. w/ Unload) ............................... $350 (D2419/CT217/T176) Sand Equivalent .............................................$110 (D2435/T216) Consolidation Additional Point w/ Unload ................... $65 (D4318/CT204/T89/T90) Plastic Index (Plastic/Liq. Limit) ...............$165 (D4546) Swell/Compression Testing & Density................................ $120 (D4318/CT204/T89) Liquid Limit.......................................................... $95 (D4546) Swell/Settlement Testing & Density (ea. addtl. pt.) ............. $85 (D4318/CT204/T90) Plastic Limit......................................................... $95 (D4546) Swell/Settlement Testing & Density (County) .................... $100 (C330) Spec. for Lightweight Aggregates, Struc. Concrete ..........Quote (D4546) Swell/Settlement Testing & Density (FHA) .......................... $90 SHEAR STRENGTH (D4829) Expansion Index of Soils..................................................... $160 (D2166) Unconfined Compression ....................................................$100 .................................................................................................................... (D3080/T236) Direct Shear (3 points) ..............................................$295 .................................................................................................................... (D3080/T236) Remolded Direct Shear (3 points) .............................$300 .................................................................................................................... (D3080/T236) Direct Shear Addtl. Points/ea. residual pass.............$115 .................................................................................................................... (D2850) Unconsolidated-Undrained Triaxial Shear..........................$160 .................................................................................................................... (D2580) Unconsolidated-Undrained Triaxial Staged ........................$160 .................................................................................................................... (D4767) Consolidated-Undrained Triaxial Shear..............................$265 .................................................................................................................... (D4767) Consolidated-Undrained Triaxial Staged ............................$340 .................................................................................................................... (EM1110) Consolidated-Drained Triaxial Shear ...............................$375 .................................................................................................................... (EM1110) Consolidated-Drained Triaxial Staged .............................$480

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GEOTECHNICAL

ENVIRONMENTAL
2023 Schedule of Fees – RV23 MATERIALS

LABORATORY TESTS (CONTINUED)
(A370) Bend Test MASONRY**
• #11 Bar & Smaller.............................................................................. $50 Concrete Block Test (Sets of 3 Required):
• #14 & #18 Bar.................................................................................... $70 • (C140) Unit Weight Moisture Content & Absorption.......................$195 (A370) Tensile - Mechanically Spliced Bar • (C140) Moisture Content/Absorption (ea. addtl. specimen) ............$65 • #11 Bar & Smaller............................................................................ $150 • (C140) Compression Test................................................................$195 • #14 Bar & Larger.............................................................................. $190 • (C140) Compression Test (ea. addtl. specimen) .............................$65 (A370) Tensile – Electric Resist. Butt Splice w/ Control................... $150 • (C426) Linear Drying Shrinkage......................................................$285 (A370) Straightening of bar (if required).............................................. $25 • (C109/UBC 21-16) Mortar Cylinder (2”x4”) ...................................... $30 Structural Steel Tests: • (C942) Grout Prism (3”x3”x6”), trimming included............................$35 • (A370) Machining & Prep of Test Specimen ...................... Cost + 20% Masonry Prism (Assemblage):
• (A370) Tensile Strength & Elongation • (C1314) 8”x8”x16” – 8”x12”x16” .....................................................$200 Up to 200,000 lbs. ..................................................................... $100 • (C1314) 8”x16”x16” – 10”x12”x16” .................................................$225 200,000 – 300,000 lbs. ............................................................. $125 • (C1314) 12”x12”x16” – 12”x16”x16” ...............................................$250 300,000 – 400,000 lbs. ............................................................. $150 • (C1314) Larger than 12”x16”x16” ................................................Quote Pre-stressing Wire & Tendon Tests: Brick Test (Set of 5 Specimens):
• (A421) Tensile Strength, Single Wire.............................................. $150 • (C67) 24-Hour Absorption, Cold Water...........................................$225 • (A416) Tensile Strength, 7-Wire Strand.......................................... $175 • (C67) 5-Hour Absorption, Boiling Water..........................................$225 High Strength Bolt, Nut, & Washer Tests: • (C67) Compression Test or Modulus of Rupture............................$255 • (A325/A490) Tensile Test on Bolts ................................................. $100 • (C67) Each Additional Specimen....................................................... $45 • (A563) Proof Load Test on Nuts ..................................................... $100 CONCRETE** • (A325/A490) Hardness Test on Bolts ............................................... $50 Mix Designs:
• (A536) Hardness Test on Nuts.......................................................... $50 • (ACI211/ACI214) Concrete Mix Design ..........................................$350 • (F436) Hardness Test on Washers................................................... $50 • (ACI211/ACI214) Review of Concrete Mix Design.........................$350 Weld Specimen Tests: • (C192) Concrete Trial Mix (includes equipment & labor) ...............$495 • (E164) Ultrasonic Examination......................................................Quote Concrete Properties:

Machining & Prep of Test Specimen ........................... Cost + 20% • (C39/CT521/T22) Comp. Strength, Concrete Cyl.............................$30 • (E381) Macrotech Test (3 Faces) .................................................. $355 • (C42/CT521/T22) Comp. Strength, Concrete/Gunite Core..............$60 ASPHALT TESTING • (C78/CT523) Flex. Strength of 6”x6”x21” Concrete Beam.............$165 Asphalt Properties: • (C174) Length Measuring of Drilled Cores ....................................... $75 • (D2726/CT308/T166) Bulk Spec. Grav., Compacted HMA........... $100 • (C1140) Shotcrete Panel-Coring & Testing (Set of 3)....................$290 • (D1560/CT366) Stabilometer Value (HVEEM) .............................. $145 • (C1140) Shotcrete Panel (each addtl. specimen).............................$90 • (D2041) Theoretical Max Specific Gravity ...................................... $145 • (C496) Static Modulus of Elasticity..................................................$200 • (D5444) Sieve Analysis of Extracted Asphalt................................. $150 • (C496) Drying Shrinkage (Set of 3, up to 28 days).........................$395 • (D6307/CT382) Percent Asphalt, Ignition Method ......................... $150 • (C642) Spec. Gravity, Absorp., Voids in Hardened Concrete..........$95 • (D1188) Unit Weight of Asphalt Core................................................ $65 • (F1869) Moisture Vapor Emission Rate, Concrete Subfloor............$50

MISCELLANEOUS TESTING SERVICES
• Emulsion........................................................................................... $300 • Wet Track Abrasion ......................................................................... $175 Calibration of Hydraulic Ram:
• 100 Ton & Under.............................................................................. $200 • 101 Tons – 200 Tons....................................................................... $300 Use of Universal Testing Machine:
• UTM with One Operator .................................................................. $320 • Additional Technician............................................... Regular Tech Rate Spray Applied Fireproofing: *2X Surcharge on rush turn-around for laboratory testing. • (E605/E736) Fireproofing Oven Dry Density/Thickness...... $90 **Fee applies for sample storage, testing, or disposal.

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GEOTECHNICAL

ENVIRONMENTAL
2023 Schedule of Fees – RV23 MATERIALS

1. Listed are typical charges for the services most frequently performed by Geocon. Prices for unlisted services as well as special quotations for programs involving volume work will be provided upon request. Laboratory test prices shown are for laboratory work only and include reporting of routine results not calling for comments, recommendations or conclusions.

2. Sampling and testing are conducted in substantial conformance with the latest applicable or designated specifications of the American Society for Testing and Materials, Caltrans, American Association of State Highway and Transportation Officials, or other pertinent agencies.

3. Saturday, night work, and overtime hours are charged at time and one-half; Sundays and holidays at double time. Per diem is based on the local costs per day when location of work dictates.

4. Equipment and materials will be billed at cost plus 15%. Outside services including subcontractors and rental of special equipment are billed at cost plus 15%. Hourly services are billed portal to portal from closest office in accordance with the stated hourly rates herein.

5. Invoices will be submitted at four-week intervals. Terms of payment are met upon presentation of invoice. Invoices become delinquent thirty (30) days from invoice date and subject to one and one-half percent (1-1/2%) service charge per month, or the maximum rate allowed by law, whichever is lower. If Client objects to all or any portion of any invoice, Client will so notify Geocon in writing within fourteen (14) calendar days of the invoice date, identify the cause of disagreement, and pay that portion of the invoice not in dispute. The parties will immediately make every effort to settle the disputed portion of the invoice.

Payment on delinquent invoices will first be applied to accrued interest and then to the principal amount. All time spent, and expenses incurred (including any attorney's fees and costs) in connection with collection of any delinquent amount will be paid by Client to Geocon per Geocon's current fee schedule.

6. Client and Geocon shall allocate certain of the risks so that, to the fullest extent permitted by law, Geocon’s (the term “Geocon” includes Geocon’s partners, officers, directors, employees, agents, affiliates, subcontractors and subconsultants) total aggregate liability to Client is limited to the greater of $50,000 or the total compensation received from Client by Geocon for services rendered on this project, for any and all of Client’s injuries, damages, claims, losses, expenses, or claim expenses arising out of this Agreement from any cause or causes, including attorneys’ fees and costs which may be awarded to the prevailing party, and Client agrees to indemnify and hold harmless Geocon from and against all liabilities in excess of the monetary limit established above.

7. Client and Geocon shall allocate certain of the other risks so that, to the fullest extent permitted by law, Client shall limit Geocon’s total aggregate liability to all third parties, including contractors, subcontractors of all tiers, materialmen, and others involved in Client’s project, as well as persons and other entities not involved in the project, to the greater of $100,000 or the total compensation received from Client by Geocon for services rendered on this project, for any and all injuries, damages, cause or causes, including attorneys’ fees and costs which may be awarded to the prevailing party, and Client agrees to indemnify and hold harmless Geocon from and against all liabilities in excess of the monetary limit established above, including all liability incurred by Geocon for acts, errors, or omissions, pursuant to entering into agreements with third parties on behalf of Client in order to obtain access or entry onto property not owned by Client. Client agrees to notify all contractors and subcontractors of any limitation of Geocon’s liability to them and require them to abide by such limitation for damages suffered by any contractor or subcontractor arising from Geocon’s actions or inactions. Neither the contractor nor any subcontractor assumes any liability for damages to others which may arise on account of Geocon’s actions or inactions.

Item 16.

Contract No. CVAG-22-002-02
Project: ATP – Arts and Music Line
Attachment A-3
Chen Ryan Associates, Inc.

Technical and Fee Proposal

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4. Work Plan
The CVAG Arts & Music Line:

The nexus of transportation
planning and the arts
The approach that informs our vision for the CVAG
Arts and Music Line (AML) Active Transportation
Plan (ATP) Non-Infrastructure Program is the nexus
of active transportation planning and the arts. If
infrastructure is the physical manifestation of the
AML, then the arts, education and encouragement
elements that define the Non-Infrastructure Program
are the cultural manifestation of the AML.

The CRA team knows the history of the AML; CRA
and Arellano Associates (AA) helped conduct
community engagement and supported the Caltrans
ATP Cycle 6 grant application submittal. The CRA
team recognizes the importance of the AML for
connecting transportation planning and the design
process, as well as changing people’s minds and
transportation choices.

The overarching goal of the AML is to improve
health and increase safe mobility for residents,
workers, students and visitors (particularly vulnerable populations reliant upon walking/biking for
transportation) to jobs, schools, and activity centers
through the AML. The AML will facilitate improved
public health, social equity, and provide other
important community benefits. The AML will be used
to achieve the following objectives:

A. Enhance multimodal neighborhood mobility
by strategically identifying street and sidewalk
connections, crossings, gaps, and identifying
how residents can better access businesses, retail
centers, schools, parks, recreational facilities, and
community services, through a seamless active
transportation network.

B. Improve active transportation safety by
exploring linkages of residences, schools, and
other activity centers via pedestrian and bicycle
corridors and the AML, assessing the conditions
of the streets and sidewalks connecting these
places, and by identifying countermeasures to
target the main causes of bicycle and pedestrianinvolved traffic collisions in the region.

C. Foster equitable, livable and healthy
communities by improving walking and bicycling
access to desired destinations, building upon
existing plans and public health programs that
not only identified destinations to implement
changes for social equity, but also provide the
framework to identify more destinations for future
work in expanding such initiatives. This project
focuses on providing people opportunities to
achieve a healthier lifestyle and create a sense
of community using pedestrian and bicycle
infrastructure with the AML.

Coachella Valley has experienced a steady growth
over the last fifteen years that has increased vehicular traffic, collisions, and air pollution. The AML ATP
Non-Infrastructure Program (AML NI Program)
focuses on moving youth, seniors, and the mobilitychallenged community to parks and activity centers including recreation centers, schools, and commercial
centers. The AML NI Program also incorporates arts
into the design of the AML and will deploy active
transportation education curriculum and community
encouragement campaigns. The scope, scale, and
holistic approach of the AML has the potential to
be highly transformative for residents, visitors, and
businesses with impacts and effects far reaching
throughout the Coachella Valley.

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The construction of the AML will create a high
quality pedestrian and bicycle corridor through
Coachella, Indio, La Quinta, and unincorporated
Riverside County. The AML will connect to eleven
schools from the Desert Sands Unified and Coachella
Valley Unified School Districts, the Coachella Valley
Link (CV Link, the regional multi-use trail) and Bear
Creek Trail, as well as connections to nine different
neighborhoods and community parks including
Rancho Las Flores Park, Dr. Carreon Park, Hijorth Park, Saguaro Park, La Quinta Park, De Oro Park, Shields
Park, South Jackson Park, and Civic Center Campus.

CRA will work with staff to determine a clear set of
performance metrics that will be tracked through a
two-year arts, education and awareness program with
the goal of creating a system for measuring mode
shift and active transportation change over time in
the Coachella Valley. At the center of this curriculum
is a community-wide bicyclist and pedestrian safety
and education awareness campaign that will include
instructional activities throughout the community
reaching students, residents, visitors, commuters, and
other community stakeholders. The CRA team will
leverage its relationships it has built with Desert Sands Unified and Coachella Valley Unified, as well as the 11 schools making up the project area, through outreach
in the community in 2021 and 2022 and through
other CVAG projects.

DESIRED OUTCOMES OF THE AML
The AML’s origins come from the communities of
Coachella, Indio, and La Quinta, CVAG, area schools,
and other stakeholders. They have expressed the
desired outcomes of the AML, which we understand
to be:
 Access to amenities of daily life through active
transportation (parks, grocery stores, pharmacies,
employment, etc.)
 Active transportation safety and enjoyment
 Community/public health through active
transportation
 Educational and skill development of students
and the broader community about active
transportation and the arts
 Promotion and support for the arts
 Positive experience in communities’ relationship
with public agencies through collaboration
 Enhancing the icon of Coachella Valley as an arts
destination
 Improved aesthetic experience of Avenue 48 and
the “spurs” connecting to project area schools
 Reduction of greenhouse gas emissions through
increasing active transportation
The AML’s NI Program will contribute to the identity
of the region as an arts destination and draw
people from all over the world. The AML is a tool
for capitalizing on state, national and international
interest in the Coachella Valley. While there are many
positive economic benefits to hosting the Coachella
and Stagecoach festivals, there are also environmental
impacts to the Valley. CRA will work with CVAG to
collaborate with each festival’s organizers to develop
an active transportation plan to improve mobility
options during the periods when festivals are being
held, with materials that will encourage festivalgoers
to use active transportation while attending. As is the case with cities who have seasonal influxes of visitors due to regularly scheduled and seasonal events, the
AML is a strategy to address the transportation and
arts needs of communities throughout the year, and
visitors on festival occasions.

Scope of Work
TASK 1: PROJECT MANAGEMENT
& ADMINISTRATION

PROJECT MANAGEMENT
CRA Project Manager, Jenny An, will organize
and facilitate the AML NI Program project kick-off
meeting. That meeting will establish project
direction, communication protocols, and refine the
project schedule and scope. The kickoff meeting will
introduce the approach and plan for outreach and
engagement, data collection and analysis, as well as
the preparation of associated public facing materials
including the project promotion toolkit, maps, and
visuals. A meeting agenda will be submitted by CRA
in advance of the kickoff meeting and presumably
include a review of the project scope, budget,
schedule, establish a bi-weekly check in meeting, and

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a preliminary discussion of branding, project look and
feel, and communication protocols. After the kickoff
meeting, CRA will develop and submit minutes within
five business days focusing on key decisions, action
items, and next steps.

Jenny will maintain a detailed project schedule and
budget consistent with this proposal (pending any
changes at the kickoff meeting), with careful attention to the allocation of resources and control over task
execution. CRA has proposed a schedule (see GANTT
Chart at the end of this section) to establish a logical task sequencing including outreach activities, which
will be further refined in the opening month of the
project. The CRA team has led many projects of this
scale, vision, and scope, and has the multidisciplinary staff to deliver.

CRA recognizes the importance of presenting
detailed and technical materials in an intuitive and
aesthetically attractive format to the public. After the schedule has been confirmed at the kickoff meeting,
CRA will develop a simplified version of the project
schedule for use in the Promotional Toolkit, for the
purpose of public presentation.

CRA and CVAG will hold biweekly, primarily virtual
meetings with partner agencies and stakeholders.

In addition to these regular meetings, CRA will
support and facilitate meetings of the existing
Ad Hoc Committee and other already-committed
stakeholders with the goal of maintaining existing
AML public outreach providing continuity for the
AML NI Program. Additionally, CRA will assemble
and maintain a list of AML stakeholders. This list
begins with the Ad Hoc Committee and currently
active stakeholders and will be further developed
as the AML reaches more people within the project
area communities and people throughout the cities
of the Coachella Valley. The AML NI Program is
ambitious to a degree that knowledge of it could
become a household conversation, and thus we
expect stakeholder interest to increase qualitatively
and quantitatively. AA will recruit participants for the Stakeholder Advisory Group from the stakeholder
pool, City staff, and potentially from other communitybased organizations in underserved communities. The CRA team will prepare Stakeholder Advisory Group
meeting invitations and track invitations and RSVPs.

CRA will facilitate 8 meetings with the Ad Hoc
Committee, Transportation, and Executive
Committees. To inform as well as draw upon assets
within CVAG, CRA will make presentations to
CVAG’s Transportation Committee meetings and
Executive Committee meetings throughout the
three-year duration of the AML NI Program at key
decision making points. The CRA team will prepare
presentation content related to outreach efforts for
Transportation, Executive, and Ad Hoc Committee,
and other stakeholder meetings.

TASK 1 DELIVERABLES
• Meeting agendas, minutes
• Technical memos
• Staff reports and attachments
• Stakeholder list
• Ad Hoc Committee list
• Grant reporting materials
• Presentation materials
• Biweekly project meetings (in-person or
remote, as approved by CVAG)
• Ad Hoc Committee, stakeholders and
member agencies meetings (8 meetings)
• Transportation Committee (2 meetings)
• Executive Committee (2 meetings)
TASK 2: COMMUNITY

OUTREACH AND ENGAGEMENT
Prior engagement on the AML has been extensive,
robust, and impressive and this is the foundation of
the AML since 2018. The Ad Hoc Committee and
active stakeholders comprising the Stakeholder
Advisory Group will continue to be engaged and
will include community-based organizations (CBOs),
schools, communities in the project area including
families living in affordable housing. The diversity of publics engaged in the AML includes generational
diversity, which has been facilitated by intentional
collaboration with institutions and organizations for
the young and elderly. The Stakeholder Advisory
Group is best positioned for understanding how,
when, and where outreach in the project area will be
most effective, and whose networks will be a vital

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asset for achieving broad-based public engagement.

AA has been our engagement partner on the
AML throughout the earlier phases of the project.

Continuity and a track record of successful
collaboration with CVAG is a major asset that we
bring to the project. We have already achieved
project collaboration efficiencies – relationships,
communication protocols, and unparalleled project
understanding – that allow us to hit the ground
running with CVAG.

TASK 2.1: OUTREACH AND

ENGAGEMENT PLAN
CRA and AA, in collaboration with the stakeholder
group, will launch a new phase of outreach and
community engagement for the AML NI Program,
leading to the creation of an Outreach and
Engagement Plan (OEP) (draft and final). AA, with
input from CVAG, will prepare a detailed OEP that will
include parks’ and recreation centers’ information as
well as data from the technical team and community
engagement events throughout the development of
the AML NI Program. This OEP will identify outreach
methods and activities, as well as new stakeholders
to engage including students, residents, advocates,
and CBOs not previously involved in the project.

The OEP will consist of a strategy to fully engage
disadvantaged communities, including outreach in
multiple languages and through nontraditional means
to reach groups that may not typically participate
in the urban planning process. The OEP, utilizing
AML branding and visual approved as part of the
Promotional Toolkit (see examples below), will present
engagement dates informed by the Coachella Valley
communities. Schedules will include established
community events as well as potential events at ideal
locations for community engagement. The OEP will
include timeline and strategies for how to integrate
the project promotion and outreach events including
up to 22 pop-up events, 10 community events,
participatory challenges such as Bike to Work Day,
Bike to Work Month, or National Walk and Bike to
School Day. The Project will also work integrate the
SCAG Go Human toolkit for demonstration/safety
education classes/assemblies.

The OEP schedule will also be informed by the
academic calendar as part of the school-based
programs associated with the AML NI Program.

Outreach and engagement events will also be timed
with families’ working schedules and availability in
mind. The activities and materials of engagement
will be in formats appealing to the community, and
with an understanding of diverse learning styles for
widespread appeal. The goals for each outreach
activity will be defined by the project leadership,
informed by local communities and stakeholders.

A key piece of the OEP will be ongoing surveying
throughout all engagement activities for the duration
of the project. A paper and online survey tool will
be promoted at events, on the project website,
and distributed via all available electronic means of
communication (email, social media outlets).

The input generated through outreach will be
documented as part of the project process. The
input we hear from community members and other
stakeholders will continually inform the project as
it develops, particularly in terms of the conceptual
development of the educational curricula and
encouragement campaigns, the aesthetic/artistic
development of the AML, and subsequent outreach
opportunities and methods. As part of the initial
review of contacts AA will identify missing key
stakeholders in the communities of the project area
and recommend their inclusion in the project contacts
database. Identified groups will be considered
for specific targeted notification and engagement
during the outreach process. AA will maintain the
database throughout the Project and add contacts
as stakeholders join the project’s electronic mailing
list. The totality of the OEP along with the database
of stakeholders and their input will be reported in
an Appendix of Program Evaluation Report. This
information will also inform CVAG and advisory
committees, as appropriate.

TASK 2.2: PROJECT PROMOTION
At the onset of the project, CRA and AA will develop
a branding and style guide for use in the AML
Communications and Promotions Toolkit. This will
include branding and a project logo that refers to
the aesthetics of the natural beauty of the Coachella
Valley as well as the centrality of the arts to the region and to the AML NI Program. CRA’s graphic designer
will produce copy of public facing materials (draft

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and final) that can be presented in multiple forms (for screen viewing, physical copies, etc.) and through a
diversity of outlets (traditional media, online/social
media, and local media including school newspapers/
newsletters, etc.). Project promotion is essential
to inform stakeholders about the AML clearly and
coherently. The CRA team are experienced in
developing various strategies and collateral materials
based on and tailored to the needs of the project.

All materials will be translated into Spanish, following English content approval. The Communications and
Promotions Toolkit will present a plan for the strategic targeting of audiences, scheduled according to the
timing of engagement events, and according to
project milestones. The following materials will be
developed:
 Project Branding: AA will create visually
engaging project branding in alignment to
enhance project recognition and resonance. CRA
and AA will listen closely to the community about
the brand identity of the AML NI Program, such
that it will be context-sensitive and appealing
to residents and visitors alike. The brand will
reference the region as an icon of arts and
music, as a region that supports the arts from
within (uplifting local artists) and from without
(showcasing talent from beyond the Coachella
Valley). Materials utilizing project branding will
include promotional items, tabling materials
including posters, banners, or tablecloths. AA will
work with the Project Team to ensure graphics are
consistent with the CVAG’s branding guidelines.
 Communications and Promotional Toolkits:

AA will develop two Communications and
Promotional Toolkits, one for schools and
one for employers. The Toolkits will focus on
encouraging participation and feedback from
program partners and participants. Anticipated
partners include Riverside County Public Health,
Coachella Valley and Desert Sands Unified School
Districts, Cities of Coachella, Indio, La Quinta,
and Riverside County. Public facing materials will
be bilingual (English and Spanish) and include
an 11x17 poster, postcards, online/paper survey,
data gathering tools, and other items.
 Social Media: AA will develop, at minimum,
one social media post per month that can be
shared across social media platforms for CVAG
and partner cities’ accounts. Posts will be visually
appealing, informational, and provided in both
English and Spanish.
 Project Website: AA will develop a project
website for the AML NI Program to promote
outreach and education materials, document
activities, promote community events,
participatory challenges, pop-ups, walk audits,
and to facilitate data gathering for the AML
NI Program. AA will host the website and
post information about the project timeline,
background information, and toolkit resources.

There will also be opportunities to solicit
feedback from visitors on various elements of the
project. The website will also allow stakeholders
to submit feedback without attending outreach
events. It could include a simple online
mapping tool to identify current barriers and
recommendations for suggested improvements
around a given park, school, or community
activity site, and allow the ability to rank
improvements. Other interactive website activities
will be developed in coordination with CVAG and
the technical team.
 Traditional Media: AA will develop promotion for
radio, door to door notification, and telephone
and SMS campaign in coordination with CVAG.
 Youth Focused: The project team will work with
schools, recreation centers, public works, and
parks and recreation departments in the partner
cities to promote the project website and AML NI
program. The project website will be promoted
through each of the project schools through
school newsletters.
 Employer Focused: The project team will work
with employers, the Greater Coachella Valley
Chamber of Commerce, and local businesses to
promote the project website and AML program.

Additionally, “business cards” which will contain
a high-level summary of the project, the project’s
web address and a QR Code will be handed
out at the outreach events. At the conclusion of
the survey period, the Consultant will prepare a

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memorandum outlining the findings of the virtual
engagement platform.

TASK 2 DELIVERABLES
• Outreach and Engagement Plan
• Project Contact Database
• Communications and Promotional Toolkits
and collateral materials
TASK 3: EDUCATION AND

ENCOURAGEMENT ACTIVITIES
AA will plan and lead engagement events for this
program. This will include pop-up events, community
events, and participatory challenges such as Bike
to Work Day, Bike to Work Month, and National
Walk and Bike to School Day. Outreach at these
events will be conducted to promote the AML NI
Program and gather data from the community about
opportunities and challenges of active transportation
in the Coachella Valley. As part of all outreach events, active transportation incentives (such as merchandise,
bicycle helmets, lights and bells) will be incorporated to encourage participation.

TASK 3.1: COMMUNITY PARTNER

COORDINATION
To encourage participation and increase program
awareness, AA will utilize extended outreach
through community partners. AA will collaborate
with CBOs who will be compensated to implement
the notification plan utilizing their local networks
and communication tools. CBO partners will be
confirmed and on-boarded during the development
of the outreach and engagement plan and will
be asked to support outreach notification, host
or support facilitation at community events, and
serve as strategic advisors. AA will identify potential CBOs based on their proximity and relationship to
stakeholders within the project corridor, their interest in active transportation projects, and/or their ability to provide a local event venue to meet people where
they are already going. A potential partner includes
the Coachella Valley Housing Coalition, who can
assist with notifying stakeholders in their communities via pop-up events or by distributing door-hangers.

ASSUMPTIONS
 All collateral and notification materials will be
translated into Spanish
 CVAG will share branding guidelines
 Technical consultants will contribute to the
content of outreach materials
 Technical consultants will prepare maps and other
technical materials
TASK 3.2: POP-UP EVENTS
The intent of pop-up events is to connect projectspecific engagement with standing community functions, meetings, and events which have existing
audiences and participants. Pop-up events add great
value to the engagement process because it enables
the project to connect and interface with individuals
who may have meaningful input, but would not
have otherwise been interested in participating in
standalone project events. For this project, pop-up
events may include a safety demonstration events
(e.g., teaching riders how to properly navigate
across streets), bicycle rodeos, bicycle skills classes, bike safety assemblies, safety events in partnership
with local fire and police departments. All pop-ups
will have raffles and giveaways related to active
transportation to incentivize participation. Outreach
will integrate existing events such as at the Tamale
Festival and Date Festival, as well as coordination
with music and arts festivals (e.g., Coachella and
Stagecoach festivals).

TASK 3.3: COMMUNITY EVENTS
AA will organize and lead ten (10) community events.

This may include bike rides/trains, walking tours or
walking school buses to help educate the community
on roadway safety. The outreach team will engage
with local schools, the YMCA, and Boys and Girls
Clubs to promote safety and awareness to the youth
population. In addition, AA will collaborate with CBO
partners to assist with promoting the community
events to their audiences. The outreach team will
also seek to partner with the American Automobile
Association (AAA) on their bike safety program.

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Tabling at pop-ups and community events will involve
project materials dissemination, appealing visuals,
snacks and water, shade, and the opportunity to
provide input on the AML NI Program via a survey
or conversations with facilitators present . Promotion
of the AML NI Program and events associated with
the engagement campaign will also occur on public
kiosks and in parking lots associated with community
and arts events, through electronic communications
means (messaging through SMS and robocalls), and
through advertisements on radio stations such as
KCRI, KVRA, KKUU, and KPST.

The AML NI Program collaboration with area music
and arts festivals is a key part of the engagement
plan as it supplies the opportunity to simultaneously
address the needs of festival organizers (with regard
to transportation demand and environmental impact)
as well the needs of local communities and the
project team who are seeking the support of festival
organizers and festivalgoers alike. With AA, CRA will
lead in the planning and operations of bicycle services at music festivals of Coachella and Stagecoach,
specifically by offering bike valet services as well as bicycle maintenance services for festivalgoers. As
we elaborate in the Innovations section below, we
foresee student involvement in the festival’s bike
elements in the form of assisting with bike valet and
assisting with bicycle maintenance (the skills for which students will develop as part of the bicycle mechanics
after-school program).

TASK 3.4: COMMUNITY CHALLENGES
The project team will help organize and promote two
community participatory challenge events, such as a
Bike to Work Day, Bike to Work Month, or National
Walk and Bike to School Day. The goal of the these
activities is to ignite a sense of enthusiasm within
the community for walking and biking activities on
one designated day. AA will explore multifaceted
strategies including sustained promotional
efforts, enticing raffles, and thoughtful giveaways.

Collaborations with local businesses will be explored
to provide attractive incentives, while also considering partnerships with employers to offer participationbased rewards. AA will prepare a media toolkit for local news stations to promote the challenges.

TASK 3.5: ARTS PROGRAM AND BIKE

MECHANICS COURSE
CRA will collaborate with school’s art programs and
look for opportunities to incorporate art into the
AML project. This will include coordination with
arts instructors, students, administators to secure
and incorporate art work into the project procss for
marketing, visual materials.

The project team will work with CVAG to collaborate
with music festival organizers to incorporate bicycle
services. CRA will coordinate with a volunteer-run
community bike repair shop to teach youth how to
repair bikes and to educate interested community
members on the the fundamentals of establishing
and maintaining a volunteer-run repair shop that
serves as a cooperative community space. To create
efficiencies, the Team recommends collaborating
with organizations with experience to utilize and
build upon existing curriculum and models. This
approach seeks to learn from proven models of
success and is anticipated to help the CVAG region
establish similar sustainable models and programs.

TASK 3 DELIVERABLES
• Planning and attendance of up to twentytwo (22) pop-up events, ten (10) community events, and two (2) community challenges
• Coordination with festival organizers for bike
services
• Public facing materials needed per the
outreach and engagement strategy
including PowerPoint presentations, boards,
posters, and incentives
• Event documentation including photos,
summaries, and feedback received
• CBO partner onboarding and coordination
• Arts program
• Bike mechanics course

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TASK 4: EVALUATION AND

ASSESSMENT
TASK 4.1: GIS DATA COLLECTION
CRA -- in coordination with CVAG, the Stakeholder
Advisory Group, school districts and schools, the
County, the Cities of Coachella, Indio, and La
Quinta, and our project partners AA -- will conduct
an inventory of project area physical conditions and
assets of the project area, the neighborhoods of the
project area and proximate neighborhoods, areas
including the 11 schools that are part of the AML NI
Program. The elements of the built environment that
will be studied include sidewalks, street crossings,
bus stops, and bikeways/bicycle infrastructure. Our
analysis will include data on commercial and retail
establishments, community spaces, parks, community
centers, and religious facilities. Data collected will be relevant to metrics associated with Safe Routes To
School, Safe Routes To Parks, and Safe Routes For
Seniors planning and programs (see Task 5).

CRA will develop GIS maps using available data
sources and some inventory for each of the 11
school’s surrounding areas and the Empire Polo Fields
(where both Coachella and Stagecoach festivals are
held), displaying their mobility networks (including
street system, bikeways, sidewalks or missing sidewalk
locations, and bus stops). The maps will highlight key
land uses, destinations, and other points of interest.

Neighborhood boundaries, school enrollment areas,
and/or other potentially informative administrative
boundaries will also be displayed.

The maps will be used in the subsequent technical
tasks and products of this study, including the collision analysis (Task 4.2), mobility assessments (Task 4.4),
existing conditions (Task 4.6), and recommendations
maps (Task 5).

TA S K 4 . 1 D E L I V E R A B L E S
• Technical memos and reports
• GIS mapping with metadata
TASK 4.2: BICYCLE AND PEDESTRIAN

COLLISION ANALYSIS
CRA will analyze a period of five years of recent
pedestrian and bicycle collision history in the cities of the study area (which include the 11 schools served
by the AML) using the client’s preferred source of
data, though if not otherwise specified then SWITRS/
TIMS records. The analysis will help identify trends,
issues, high collision locations, common collision
causes, and help determine which user group(s), if
any, are disproportionately represented among the
collisions. The findings will be presented on collision maps and supporting tables and summarized in a
technical memo according to Caltrans ATP guidelines.

The following attributes will be summarized by
frequency:
 Intersection and segment locations
 Worst injury outcome
 Party at-fault
 Primary Collision Factors and/or CA Vehicle Code
violations
Findings from collision analysis will be examined in
relationship to other technical analysis performed as
a part of this scope, including the existing conditions, bike/walk audits, and multimodal and summarized
in a technical memorandum (draft and final). The
project team will determine collision exposure
rates from crash frequencies and AADT (derived
from multimodal counts and “Big Data”, see Task

4.3), and assess those local conditions relative to
regional, state, and national rates and benchmarks;
this comparative section of the analysis will be
summarized into a scorecard of roadway health. CRA
can monitor collisions post-project during the lifespan of the study, with the caveat that making conclusions
about safety effects would require additional years
of collection. One helpful strategy for post-project
monitoring can be for the project team to set up an
online collision GIS map with capabilities to filter,
visualize and summarize the data by key attributes.

CRA can provide guidance to CVAG on how to
maintain this resource and update on an annual basis
with new records to assist with post-project safety
monitoring.

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ASSOCIATES PROFESSIONAL ENGINEERING AND PUBLIC OUTREACH SERVICES 2023.150 2023.150 4. Work Plan
TASK 4.2 DELIVERABLES
• Technical memos and reports
• GIS data, documentation, maps, and
summary tables
• Presentation materials
• Online collision GIS map and guidance for
maintenance
TASK 4.3: MULTIMODAL COUNTS
CRA will commission 24-hour multimodal roadway
segment/mid-block active transportation counts at
up to 45 locations. These include the AML “spurs”
leading to the project area schools (11 counts),
Avenue 48 between major intersections (10 counts),
at the 10 highest frequency collision locations (10
counts, Task 4.2), and at each of the two festivals (4
counts). Other locations will be chosen based on
results from Existing Conditions facility locations (z
10 counts, Task 4.6). We will deploy 24-hour counts
because they eliminate the necessity of extrapolation
relative to peak rates. Existing Conditions facility
locations will also influence the number of counts.

CRA will collect mode share data pre- and post-AML
construction. CRA will present our analysis of count
data by mode converted to annual average daily trips
(AADT) for collision analysis, and provided in tabular
and GIS data formats. To help estimate activity rates
in areas where count data is not collected, CRA will
use location-based services data (otherwise known
as “Big Data”) to extrapolate pedestrian and bicycle
volumes in other parts of the study area. CRA will use
ReplicaHQ to retrieve pedestrian and bicycling data,
to supplement the counts for the development of
the AADT estimates needed to determine exposure
rates for pedestrian and bicycle collisions. The use
of Big Data can also assist with post-project activity
monitoring.

TA S K 4 . 3 D E L I V E R A B L E S
• Technical memos and reports
• 24-hour counts in 45 locations
• GIS mapping with metadata
• ReplicaHQ Big Data to estimate pedestrian
and bicycle activity throughout the project
area
• Presentation materials
TASK 4.4: MOBILITY ASSESSMENTS
CRA will observe mobility conditions in the field at the 11 schools of the project area and the Empire Polo
Club that hosts the Coachella and Stagecoach music
and arts festivals. Mobility Assessments will include
Pedestrian Environment Quality Evaluation (PEQE)
as part of the analysis of pedestrian conditions, and
Level of Traffic Stress (LTS) as part of the analysis of bicycling conditions.

During visits to each school, CRA will canvass the
area surrounding the school, documenting the
attributes and deficiencies of transportation assets,
infrastructure, and presence of other support features
(crossing guards, school chaperons, etc.) next to
each school. Trip activity, routines and other travel
behavior which occur during pick-up and drop-off
periods will also be observed. During visits, CRA
will meet with administrators deeply familiar with
the school’s transportation issues to supplement our
understanding.

Similar efforts will be undertaken to do mobility
assessments at the Empire Polo Club, and in
coordination with festival organizers. In Year 1, CRA
will canvass the areas surrounding access to the
Empire Polo Club, documenting transportation assets
and infrastructure. Trip activity and festivalgoers’
routines will be observed. In Year 2, CRA, in
coordination with festival organizers, will deploy
a transportation plan and maps to test new active
transportation access to the festivals.

The information gathered to produce brief mobility
assessment reports for each school and the festival
site with issues map and recommendations on how
to improve their walking and bicycling conditions.

These assessments may result in various types of
recommendations such as new or improved crossing
locations, sidewalk repair, new signage, suggested

Item 16.
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ASSOCIATES PROFESSIONAL ENGINEERING AND PUBLIC OUTREACH SERVICES 2023.150 2023.150 4. Work Plan
routes to school or festival grounds, new bicycle
parking, and changes in vehicle pick-up/drop-off
routine.

TASK 4.4 DELIVERABLES
• Technical memos and reports
• GIS mapping with metadata
• Presentation materials
TASK 4.5: WALK AUDITS
CRA will conduct Walk Audits as part of the mobility
assessment. School administrators and other
stakeholders at each of the 11 schools, and at the
Empire Polo Club grounds that host Coachella
and Stagecoach will be invited to participate. Walk
Audits serve three functions for the AML NI Program:

They are an engagement activity, particularly of
students, parents, and educators, they are an
educational experience as participants learn how
to make systematic observations of roads and AT
infrastructure, and they contribute vital data for
understanding current AT conditions in the project
area.
final). Like the data collection process, this Memo
will be prepared in collaboration with CVAG, school
officials, city staff, and other stakeholders, and
culminate in presentations to various stakeholders
and project partners.

TA S K 4 . 6 D E L I V E R A B L E S
• Technical memos and reports
• GIS mapping and metadata
• Presentation materials
TASK 5: ENGINEERING
TASK 5.1: SAFE ROUTES TO SCHOOL,

SAFE ROUTES FOR SENIORS, SAFE

ROUTES TO FESTIVALS MAPS
CRA will develop maps to convey the safe/suggested
route recommendations identified in Task 4.4 for the
11 schools and the festival grounds. The purpose
of these maps is to help guide people, particularly
students, seniors, and visiting festivalgoers, to and
from their respective destinations, along direct
navigational routes from the destination’s surrounding
areas, along quality facilities, and which channel
travelers to safe and preferred street crossing
locations. The maps will be graphically appealing,
using intuitive design and symbology, and be public
facing. Formats will be optimized for screens and for
physical copies.

TASK 5.1 DELIVERABLES
• Technical memos and reports
• GIS mapping with metadata
• User maps
• Website mapping
• Presentation materials
TASK 5.2: PROJECT IMPLEMENTATION

STRATEGY RECOMMENDATIONS
Upon completion of all data collection and analysis
Tasks 4.1, 4.4, and 4.5 will be conducted on the
same day.

TASK 4.5 DELIVERABLES
• Technical memos and reports
• GIS mapping with metadata
TASK 4.6: EXISTING CONDITIONS AND

NEEDS ANALYSIS MEMO
Based on the data collection, evaluations, and
assessments of the physical and built environment
of the project area completed in the preceding
tasks, including bicycle and pedestrian collision
data, multimodal counts, mobility assessments and
bike and walk audits, CRA will prepare an Existing
Conditions and Needs Analysis Memo (draft and

Item 16.
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ASSOCIATES PROFESSIONAL ENGINEERING AND PUBLIC OUTREACH SERVICES 2023.150 2023.150 4. Work Plan
CRA will develop a Project Implementation Strategy
Recommendations Memorandum (draft and final).

The Memorandum will summarize CRA’s analyses of
data collected through our outreach, engagement,
education and encouragement efforts, as well as
our analyses of active transportation conditions and
the broader transportation network in the project
area. Based on those assessments, CRA will make a
prioritized recommendations list for infrastructure as
it relates to school/park access and programmatic
recommendations. This Project Implementation
Strategy Recommendations Memorandum will
be prepared in collaboration with CVAG, school
officials, city staff, and other stakeholders. Near the conclusion of the project, CRA will develop and lead
the presentation of the Memo to CVAG and project
stakeholders.

TASK 5.2 DELIVERABLES
• Technical memos and reports
• GIS mapping with metadata
• Presentation materials
TASK 6: PROGRAM EVALUATION
CRA will develop a comprehensive Program
Evaluation Report (draft and final) that will supply
a complete assessment of the effectiveness of the
public engagement activities, before and after
construction of the AML. Metrics for evaluation will
include:
 Stakeholders and project team member
feedback/evaluation
 Outreach results
 Effectiveness of Communications and Promotions
Toolkit
 AML design including arts implementation along
the AML
 Curriculum development at schools and for the
community
 Community challenges results
 Festival active transportation analyses and results
 Summaries of all data collection results,
including safety, multimodal counts, and mobility
assessments
This critical Program Evaluation Report allows for
continued learning of the AML project team and
stakeholders in terms of how the project unfolded,
identifying what was effective and what was
challenging, how challenges were overcome, and
documenting how project outcomes and goals were
met.

TA S K 6 D E L I V E R A B L E
• Program Evaluation Report

METHODS OF BUDGET AND

SCHEDULE CONTROL, AND

QUALITY CONTROL

BUDGET AND SCHEDULE CONTROLS
CRA has a track record of delivering high quality
projects on-schedule and within budget. Our
outstanding organizational skills and technical
capabilities in combination with the strong support
from our experienced and highly-qualified staff –
including our seamless internal team communication
developed over years of working together – will
ensure successful project completion.

CRA prepares and tracks detailed project schedules for each task including a customized critical path driven schedule with a detailed list of subtasks, milestones, deliverables, and completion dates. Each task and subtask listed match the work outlined in the Scope of Services.

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ASSOCIATES PROFESSIONAL ENGINEERING AND PUBLIC OUTREACH SERVICES 2023.150 2023.150 4. Work Plan
CRA uses an interactive web-based management system to assist our project and task managers to successfully maintain control of a project budget by providing real-time status reports on performance, variances, forecasts, and expenditures for all project tasks. We apply earned value management as the primary means of monitoring project progress and forecasting performance by integrating the three fundamental components of every task order — scope, schedule, and budget. This allows CRA to evaluate and control project risk by planning and monitoring project performance.

CRA prepares and tracks detailed project schedules through Microsoft Project. The schedule will typically consist of a customized critical path method schedule with a detailed list of subtasks, milestones, deliverables, and completion dates. Each subtask listed would match the work outlined in the Scope of Work.

QUALITY ASSURANCE/QUALITY CONTROL
CRA takes pride in providing quality services and products. Our firm was founded on a commitment to fostering a workplace culture dedicated to delivering products that are accurate, well-written, based on sound analysis and industry/city specific design standards, and an assurance that final products have been thoroughly reviewed by our assigned quality assurance/quality control manager before submission.

Kickoff Discussion
Following contract
authorization, the
project team will
begin with a kickoff
meeting to establish
client expectations,
contract requirements, and task
scheduling.

Task & Review Scheduling
Schedules are designed
to include internal and
external reviews. This allows
the project manager and
QC reviewers to establish
timing and duration for
reviews.

Cross-Discipline & Compliance Reviews
QC leads perform compliance reviews
before submission of deliverables to
ensure regulatory compliance and
alignment with constructability criteria.

Progress Discussions
CRA team meets to review
comments and anticipated
project challenges to ensure
the project can proceed
without hindrance.

Work Products Checklist
Checklists for each
technical group and
project phase are used
by QC leads to ensure
accuracy and attention
to detail. Edits and notes
are digitally archived for
accessibility.

Redlines, Reviews & Notes
QC leads provide feedback
by “redlining” products
and using review forms.

Revisions are rechecked
to ensure corrections
have been successfully
implemented.

Quality Close-Out Process
Principal verifies QC
process implementation.

Check-ins culminate with a
final meeting to ensure contractual obligations have
been met and expectations
have been exceeded.

QA/QC Procedures

Item 16.
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ASSOCIATES PROFESSIONAL ENGINEERING AND PUBLIC OUTREACH SERVICES 2023.150 2023.150 4. Work Plan
We have the policies and procedures in place to
ensure that our team delivers a quality product every
time. We acknowledge that quality and schedule
can compete — and, for us, quality always wins.

As a result, our project schedules consider time for
quality control and document revisions prior to each
submittal.

SPECIAL ISSUES OR PROBLEMS AND

HOW THESE WILL BE ADDRESSED
The challenges we identify with the AML NI
Program are associated with its ambitious scope
and associated numerous elements to manage. It
will take a team of experienced active transportation
professionals spanning multiple disciplines to
successfully manage this project so that it meets its
goals and desired outcomes. With our partners AA,
we present to CVAG a team assembled and equipped
to handle this exciting and ambitious project.

We are inspired by the ways in which public and
community engagement has already developed and
want to contribute our hands to the AML effort. The
complexity of this project is the greatest challenge,
but with our collective resources and assets, those
challenges will not be insurmountable.

ENHANCEMENTS OR PROCEDURAL OR

TECHNICAL INNOVATIONS (OPTIONAL)
CRA professionals express a scientific disposition to
our projects, while also bringing artistic sensibilities forward as well. The AML project, occupying the
nexus of transportation planning and the arts,
supplies the opportunity for CRA to apply our insights
and perspectives across a broad range of issues that
the AML contains. For this reason, CRA is excited
by the current structure of the AML NI Program as
presented in the RFP. In the process of preparing our
response, CRA developed additional enhancements
and innovations that we present for CVAG’s
consideration. They are:
 AML Promotional materials commissioned from
student artists/musicians/videographers
As the project develops and word of the AML
spreads through our various engagement events,
the AML can become the inspiration for the
creation of artworks. The education program
discussed above could include commissioning
artworks about the AML and AT from local
student artists/musicians.
 After-school Bicycle Mechanics course
We see tremendous value and potential
in helping to establish an after-school bike
mechanics course as part of the education and
encourage element of the public engagement
of the AML NI Program. This would also serve
as an opportunity for local professional bicycle
mechanics to collaborate with schools and
educators in developing a bicycle mechanics
curriculum.
 Students working at Bike Valet and Bicycle
Maintenance at Music Festivals
As part of the educational element of the AML
NI Program, students in the bicycle mechanics
course will have the opportunity to apply
what they are learning to serve festivalgoers
with bicycle needs. The reward for taking this
opportunity is free access to the festival.

Item 16.
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ASSOCIATES PROFESSIONAL ENGINEERING AND PUBLIC OUTREACH SERVICES 2023.150 4. Work Plan
Schedule
Task 1 Project Management & Administration
Task 1 Project Kicko Meeting
Project Kicko Meeting (including agenda & minutes)
Task 1 Project Meetings
Bi-weekly Project Meetings (including agenda & minutes) Task 1 Ad-Hoc Committee/Stakeholder Advisory Group Meetings A-HC/SAG Meetings (and presentation deliverables)
Ad-Hoc Committee and Stakeholder List
Task 1 CVAG Transportation Committee Meetings (4)
Meetings (and presentation deliverables)
Task 1 CVAG Executive Committee Meetings (4)
Meetings (and presentation deliverables)
Task 2 Community Outreach and Engagement
Task 2.1 Community Outreach and Engagement
Task 2.2 Project Promotion
Outreach Engagement Plan
Project Contact Database
Communications and Promotions Toolkits
Task 3 Education and Encouragement Activities
Task 3 Public facing materials and event documentation
Task 3.1 Community Partner Coordination
Task 3.1 Community Partner Coordination
Task 3.2 Pop-Up Events
Task 3.3 Community Events
Task 3.4 Community Challenges
Task 3.2 Pop-Up Events (22)
Task 3.3 Community Events (10)
Task 3.4 Community Challenges (2)
Task 3.5 Coachella and Stagecoach -- research (Year 1)
Task 3.5 Bicycle planning, maps, valet, and maintenance services Task 3.5 Festival Bike Services
Task 4 Evaluation and Assessment
Task 4.1 GIS Data Collection
Task 4.1 GIS Data Collection (including deliverables)
Task 4.2 Bicycle and Pedestrian Collision Analysis
Collision Analysis (including deliverables)
Task 4.3 Multimodal Counts
24-hour counts in 45 locations
ReplicaHQ Big Data to estimate activity
Task 4.4 Mobility Assessments
Mobility Assessments at 11 schools, Spring 2024
Mobility Assessments at Empire Polo Club, Year 1
Technical Memos/Reports, GIS mapping, and presentations Task 4.5 Bike/Walk Audits
Bike/Walk Audits at 11 schools, Spring 2024
Bike/Walk Audits at Empire Polo Club, Year 1
Technical Memos/Reports, GIS mapping, and presentations Task 4.6 Existing Conditions and Needs Analysis Memo
Existing Conditions Needs Analysis Memo
Task 5 Engineering
Task 5.1 Safe Routes Maps
Task 5.1 GIS Mapping with Metadata
Task 5.1 User Maps
Task 5.1 Technical Memos and Reports and Presentation materials Task 5.2 Project Implementation Strategy Recommendations Task 5.2 Project Implementation Strategy Recommendations Memo Task 5.2 GIS Mapping with Metadata, and Presentation Materials Task 6 Program Evaluation
Task 6 Program Evaluation Report
        
                                 
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AML CONSTRUCTION - PROJECT MANAGEMENT AND OUTREACH ACTIVITIES ARE ONGOING

Item 16.

Task 1 Project Management and Administration $ 28,859 85,880 $ 114,739 $ Project Kick-Off Meeting $ 903 2,400 $ 3,303 $
Bi-weekly Project Management Meetings (up to 70) $ 5,729 32,820 $ 38,549 $ Ad Hoc Committee Meetings (up to 8) $ 12,201 9,660 $ 21,861 $ Transportation Committee Meetings (up to 2) $ - 2,840 $ 2,840 $ Executive Committee Meetings (up to 2) $ - 2,840 $ 2,840 $ Project Coordination and Invoicing $ 10,026 35,320 $ 45,346 $ Task 2 Community Outreach and Engagement $ 57,359 23,780 $ 81,139 $

2.1 Outreach and Engagement Plan $ 7,909 4,120 $ 12,029 $

2.2 Project Promotion $ 49,450 19,660 $ 69,110 $
Task 3 Education and Encouragement Activities $ 181,428 54,540 $ 235,968 $

3.1 Community Partner Coordination $ 11,068 - $ 11,068 $

3.2 Pop-Up Events (Up to 22) $ 36,955 10,840 $ 47,795 $

3.3 Community Events (Up to 10) $ 88,446 22,000 $ 110,446 $

3.4 Community Challenges (Up to 2) $ 20,944 1,720 $ 22,664 $

3.5 Arts Program and Festival Coordination $ 11,426 11,040 $ 22,466 $

3.6 Bike Mechanics Course $ 12,591 8,940 $ 21,531 $
Task 4 Evaluation and Assessment $ - 109,700 $ 109,700 $

4.1 GIS Data Collection $ - 26,080 $ 26,080 $

4.2 Bicycle and Pedestrian Collision Analysis $ - 15,100 $ 15,100 $

4.3 Multimodal Counts $ 10,630 $ - $ 10,630

4.4 Mobility Assessments $ 19,260 $ - $ 19,260

4.5 Bike/Walk Audits $ 19,670 $ - $ 19,670

4.6 Existing Conditions and Needs Analysis Memo $ 18,960 $ - $ 18,960 Task 5 Engineering $ 47,285 $ - $ 47,285

5.1 Safe Routes for Youth/Seniors/Festival Maps $ 19,540 $ - $ 19,540

5.2 Project Implementation Strategy Recommendations $ 27,745 $ - $ 27,745 Task 6 Program Evaluation $ 57,110 $ - $ 57,110
Draft Program Evaluation Report $ 34,240 $ - $ 34,240
Revised Program Evaluation Report $ 16,160 $ - $ 16,160 Final Program Evaluation Report $ 6,710 $ - $ 6,710
$ 378,295 $ 267,646 $ 645,941
$ 21,000 $ 112,000 $ 133,000
$ 379,646 399,295 $ 778,941 $
$ 155,788
$ 934,730
20% Contingency
Grand Total
Coachella Valley Association of Governments
Arts & Music Line ATP Non-Infrastructure Program
The CRA Team Fee Proposal
CRA Total
CRA AA
Labor Subtotal
Direct Cost Subtotal
No. Task Description Total by Task

Item 16.

Coachella Valley Association of Governments
Arts & Music Line ATP Non-Infrastructure Program
Fee Proposal - CRA
Hrs. Cost Hrs. Cost Hrs. Cost Hrs. Cost Hrs. Cost Hrs. Cost Hrs. Cost Hrs. Cost Hrs. Cost Hrs. Cost Hrs. Cost Hrs. Cost Hrs. Cost Task 1 Project Management and Administration 25 8,500$ 170 44,200$ 134 22,780$ - - $ - -$ 24 3,600$ - -$ - - $ - - $ - -$ - -$ 40 6,800$ 393 85,880$ Project Kick-Off Meeting 2 680$ 4 1,040$ 4 680$ - - $ - -$ - -$ - -$ - - $ - - $ - -$ - -$ - -$ 10 2,400$ Bi-weekly Project Management Meetings (up to 70) 8 2,720$ 70 18,200$ 70 11,900$ - - $ - -$ - -$ - -$ - - $ - - $ - -$ - -$ - -$ 148 32,820$ Ad Hoc Committee Meetings (up to 8) 3 1,020$ 24 6,240$ - -$ - - $ - -$ 16 2,400$ - -$ - - $ - $ - - -$ - -$ - -$ 43 9,660$ Transportation Committee Meetings (up to 2) 2 680$ 6 1,560$ - -$ - - $ - -$ 4 600$ - -$ - - $ - - $ - -$ - -$ - -$ 12 2,840$ Executive Committee Meetings (up to 2) 2 680$ 6 1,560$ - -$ - - $ - -$ 4 600$ - -$ - - $ - - $ - -$ - -$ - -$ 12 2,840$ Project Coordination and Invoicing 8 2,720$ 60 15,600$ 60 10,200$ - - $ - -$ - -$ - -$ - - $ - - $ - -$ - -$ 40 6,800$ 168 35,320$ Task 2 Community Outreach and Engagement 6 2,040$ 24 6,240$ 26 4,420$ - - $ - -$ - -$ 30 4,050$ - - $ - - $ 22 3,630$ 20 3,400$ - -$ 128 23,780$

2.1 Outreach and Engagement Plan 2 680$ 8 2,080$ 8 1,360$ - - $ - -$ - -$ - -$ - - $ - - $ - -$ - -$ - -$ 18 4,120$

2.2 Project Promotion 4 1,360$ 16 4,160$ 18 3,060$ - - $ - -$ - -$ 30 4,050$ - - $ - - $ 22 3,630$ 20 3,400$ - -$ 110 19,660$ Task 3 Education and Encouragement Activities - -$ 33 8,580$ 96 16,320$ - - $ - -$ 79 11,850$ 62 8,370$ - - $ - - $ 20 3,300$ 36 6,120$ - -$ 326 54,540$

3.1 Community Partner Coordination - -$ - -$ - -$ - - $ - -$ - -$ - -$ - - $ - - $ - -$ - -$ - -$ - -$

3.2 Pop-Up Events (Up to 22) - -$ 8 2,080$ 12 2,040$ - - $ - -$ 24 3,600$ 8 1,080$ - - $ - - $ - -$ 12 2,040$ - -$ 64 10,840$ 3.3 Community Events (Up to 10) - -$ 16 4,160$ 40 6,800$ - - $ - -$ 32 4,800$ 16 2,160$ - - $ - - $ - -$ 24 4,080$ - -$ 128 22,000$ 3.4 Community Challenges (Up to 2) - -$ 4 1,040$ 4 680$ - - $ - -$ - $ - - -$ - - $ - - $ - -$ - -$ - -$ 8 1,720$

3.5 Arts Program at Schools - -$ 3 780$ 24 4,080$ - - $ - -$ 3 450$ 18 2,430$ - - $ - - $ 20 3,300$ - -$ - -$ 68 11,040$

3.6 Bike Mechanics Course - -$ 2 520$ 16 2,720$ - - $ - -$ 20 3,000$ 20 2,700$ - - $ - - $ - -$ - -$ - -$ 58 8,940$ Task 4 Evaluation and Assessment 10 3,400$ 34 8,840$ 1 170$ 4 1,160$ 70 14,700$ 200 30,000$ 148 19,980$ 14 4,270$ 30 7,050$ 122 20,130$ - -$ - -$ 633 109,700$

4.1 GIS Data Collection 1 340$ 4 1,040$ - -$ 2 580$ 20 4,200$ 55 8,250$ 46 6,210$ 4 1,220$ 4 940$ 20 3,300$ - -$ - -$ 156 26,080$

4.2 Bicycle and Pedestrian Collision Analysis 2 680$ 2 520$ - -$ - - $ 16 3,360$ 64 9,600$ - -$ - - $ 4 940$ - -$ - -$ - -$ 88 15,100$

4.3 Multimodal Counts - -$ 2 520$ - -$ - - $ 2 420$ 4 600$ 8 1,080$ - - $ 6 1,410$ 40 6,600$ - -$ - -$ 62 10,630$ 4.4 Mobility Assessments 2 680$ 6 1,560$ - -$ - - $ 20 4,200$ 40 6,000$ 24 3,240$ - - $ 4 940$ 16 2,640$ - -$ - -$ 112 19,260$

4.5 Bike/Walk Audits 1 340$ 8 2,080$ 1 170$ - - $ 4 840$ 21 3,150$ 30 4,050$ 4 1,220$ 8 1,880$ 36 5,940$ - -$ - -$ 113 19,670$

4.6 Existing Conditions and Needs Analysis Memo 4 1,360$ 12 3,120$ - -$ 2 580$ 8 1,680$ 16 2,400$ 40 5,400$ 6 1,830$ 4 940$ 10 1,650$ - -$ - -$ 102 18,960$ Task 5 Engineering 4 1,360$ 20 5,200$ 6 1,020$ 8 2,320$ 40 8,400$ 88 13,200$ - -$ 8 2,440$ 28 6,580$ 41 6,765$ - -$ - -$ 243 47,285$

5.1 Safe Routes for Youth/Seniors/Festival Maps 2 680$ 8 2,080$ 2 340$ - - $ 24 5,040$ 60 9,000$ - -$ 2 610$ 2 470$ 8 1,320$ -$ - -$ 108 19,540$

5.2 Project Implementation Strategy Recommendations 2 680$ 12 3,120$ 4 680$ 8 2,320$ 16 3,360$ 28 4,200$ - -$ 6 1,830$ 26 6,110$ 33 5,445$ - -$ - -$ 135 27,745$ Task 6 Program Evaluation 10 3,400$ 48 12,480$ 82 13,940$ 4 1,160$ 18 3,780$ 54 8,100$ 92 12,420$ 6 1,830$ - - $ - -$ - -$ - -$ 314 57,110$ Draft Program Evaluation Report 6 2,040$ 24 6,240$ 48 8,160$ 4 1,160$ 12 2,520$ 32 4,800$ 60 8,100$ 4 1,220$ - - $ - -$ - -$ - -$ 190 34,240$ Revised Program Evaluation Report 3 1,020$ 16 4,160$ 24 4,080$ - - $ 6 1,260$ 16 2,400$ 24 3,240$ - - $ - - $ - -$ - -$ - -$ 89 16,160$ Final Program Evaluation Report 1 340$ 8 2,080$ 10 1,700$ - - $ - -$ 6 900$ 8 1,080$ 2 610$ - - $ - -$ - -$ - -$ 35 6,710$ 55 18,700$ 329 85,540$ 345 58,650$ 16 4,640$ 128 26,880$ 445 66,750$ 332 44,820$ 28 8,540$ 58 13,630$ 205 33,825$ 56 9,520$ 40 6,800$ 2037 378,295 $ Traffic Engineer Senior Graphic Design Senior Project Accountant CRA Labor Cost Senior Traffic Engineer Jonathan Sanchez
$235.00 $165.00 $170.00 $170.00
No. Task Description Cristian Belmudez Rene Rivas Claudia Joaquin Principal-in-Charge Project Manager Deputy Project Manager $340.00 $260.00 $170.00
Monique Chen Jenny An Lars Christiansen Adam Chase
$290.00
Lead Engineer
Ross Duenas
$305.00
Senior Trans.

Planner/GIS Trans. Planner/GIS Assistant Trans. Planner Technical Advisor Sasha Jovanovic
$210.00
Eric Sindel Annabel Grealish
$150.00 $135.00
Labor Subtotal

Item 16.

Coachella Valley Association of Governments
Arts & Music Line ATP Non-Infrastructure Program
Fee Proposal - AA
Hrs. Cost Hrs. Cost Hrs. Cost Hrs. Cost Hrs. Cost Hrs. Cost Hrs. Cost Task 1 Project Management and Administration - - $ 130 23,274 $ 4,088 30 $ 1,496 14 $ - - $ - - $ 174 28,859 $ Project Kick-Off Meeting - - $ 2 358 $ 4 545 $ - $ - - - $ - - $ 6 903 $ Bi-weekly Project Management Meetings (up to 70) - - $ 32 5,729 $ - - $ - $ - - - $ - - $ 32 5,729 $ Ad Hoc Committee Meetings (up to 8) - - $ 40 7,161 $ 26 3,543 $ 1,496 14 $ - - $ - - $ 80 12,201 $ Transportation Committee Meetings (up to 2) - - $ - $ - - - $ - $ - - - $ - - $ - $ - Executive Committee Meetings (up to 2) - - $ - $ - - - $ - $ - - - $ - - $ - $ - Project Coordination and Invoicing - - $ 56 10,026 $ - $ - - $ - - - $ - - $ 56 10,026 $ Task 2 Community Outreach and Engagement - - $ 44 7,877 $ 50 6,814 $ 7,588 71 $ 120 17,636 $ 17,443 192 $ 57,359 477 $

2.1 Outreach and Engagement Plan - - $ 12 2,148 $ 16 2,180 $ 855 8 $ - - $ 30 2,726 $ 7,909 66 $

2.2 Project Promotion - - $ 32 5,729 $ 34 4,634 $ 6,733 63 $ 120 17,636 $ 14,718 162 $ 49,450 411 $ Task 3 Education and Encouragement Activities - - $ 204 36,522 $ 258 35,160 $ 398 42,538 $ 4,703 32 $ 688 62,505 $ 1,580 181,428 $

3.1 Community Partner Coordination - - $ 14 2,506 $ 545 4 $ 24 2,565 $ - - $ 60 5,451 $ 102 11,068 $

3.2 Pop-Up Events (Up to 22) - - $ 30 5,371 $ 40 5,451 $ 100 10,688 $ - $ - 15,445 170 $ 36,955 340 $

3.3 Community Events (Up to 10) - - $ 110 19,693 $ 150 20,442 $ 180 19,238 $ - - $ 320 29,072 $ 88,446 760 $

3.4 Community Challenges (Up to 2) - - $ 18 3,223 $ 32 4,361 $ 4,275 40 $ - - $ 100 9,085 $ 190 20,944 $

3.5 Festival Bike Services - - $ 16 2,864 $ 24 3,271 $ 2,565 24 $ - - $ 30 2,726 $ 11,426 94 $

3.6 Bike Mechanics Course - - $ 16 2,864 $ 1,090 8 $ 3,206 30 $ 32 4,703 $ 727 8 $ 94 12,591 $ Task 4 Evaluation and Assessment - - $ - $ - - - $ - $ - - - $ - - $ - $ -

4.1 GIS Data Collection - - $ - $ - - - $ - $ - - - $ - - $ - $ -

4.2 Bicycle and Pedestrian Collision Analysis - - $ - $ - - - $ - $ - - - $ - - $ - $ -

4.3 Multimodal Counts - - $ - $ - - - $ - $ - - - $ - - $ - $ -

4.4 Mobility Assessments - - $ - $ - - - $ - $ - - - $ - - $ - $ -

4.5 Bike/Walk Audits - - $ - $ - - - $ - $ - - - $ - - $ - $ -

4.6 Existing Conditions and Needs Analysis Memo - - $ - $ - - - $ - $ - - - $ - - $ - $ - Task 5 Engineering - - $ - $ - - - $ - $ - - - $ - - $ - $ -

5.1 Safe Routes for Youth/Seniors/Festival Maps - - $ - $ - - - $ - $ - - - $ - - $ - $ -

5.2 Project Implementation Strategy Recommendations - - $ - $ - - - $ - $ - - - $ - - $ - $ - Task 6 Program Evaluation - - $ - $ - - - $ - $ - - - $ - - $ - $ - Draft Program Evaluation Report - - $ - $ - - - $ - $ - - - $ - - $ - $ - Revised Program Evaluation Report - - $ - $ - - - $ - $ - - - $ - - $ - $ - Final Program Evaluation Report - - $ - $ - - - $ - $ - - - $ - - $ - $ - 0- $ 378 67,673 $ 338 46,063$ 483 51,623$ 152 22,339 $ 880 79,948$ 2231 267,646 $ $ 12,000
$ 36,000
$ 20,000
$ 18,000
$ 4,000
$ 22,000
$ 112,000
AA Total 379,646$
Outreach Supplies (Merchandise, giveaways, promotional
items, refreshments, branded materials)
CBO Partnerships
Travel
Labor Subtotal
Direct Cost Expenses
Printing
Written Spanish translations
Direct Cost Subtotal
No. Task Description
Bike Repair & Co-Op Repair Shop Course (includes CBO
compensation, venue fees, transportation for field trip to LA, video production for virtual course)
$146.97 $90.85
Project Manager Project Coordinator /
Tech Coordinator
$0.00 $179.03 $136.28 $106.88
AA Labor Cost
Jessica Harleaux Stephanie Espinoza Jennifer Velazquez Kyle Santiago support staff Creative Lead Senior Project
Coordinator
Deputy Project
Manager

Item 16.

STAFF REPORT
1/24/2024
TO: Honorable Mayor and City Council Members
FROM: Maritza Martinez, Public Works Director
SUBJECT: Authorize City Manager to approve park shade award proposals with USA Shade and appropriate funds to allow for award totaling $158,757.40 from unallocated general funds to the parks division.

STAFF RECOMMENDATION:

Authorize City Manager to approve park shade award proposals with USA Shade and appropriate funds to allow for award totaling $158,757.40 from unallocated general funds to the parks division.

EXECUTIVE SUMMARY:

As a result of the summer storms many of shade fabrics in various parks were damaged; two (2) at Shady Lane Park, five (5) at Bagdouma Park, three (3) at Dateland Park. the city roadway shoulders experienced erosion. Staff has solicited pricing for replacement of these fabric panels damaged by the storms and the total cost to replace all ten (10) structures damaged is $158,757.40.

As per the City’s Purchasing Procedures and Regulations all purchases in excess of $25,000 require City Council approval and completion of a formal bid process. A cooperative purchasing agency (Sourcewell) has completed a formal bid process and awarded the bid to USA Shade the shade replacement services required at these locations. Staff is recommending authorizing the City Manager to sign and award the attached proposals to allow for the procurement and installation of these fabric shade panels.

FISCAL IMPACT:

Staff is requesting an allocation of $158,757.40 from unallocated general funds to the park division, for the fabric replacement panels. These funds will be eligible for reimbursement through the FEMA Public Assistance Grant Program (process is ongoing).

Attachments:

Proposals

Item 17.
www.usa-shade.com 800-966-5005
AZ: 289388 CA: 989458 LA: 61718 NV: 78724 NV:78724 NM: 383826 TN: 68712 DIR: 1000003533

SOURCEWELL PROPOSAL
Today’s Date: 10/5/2023
Project Informa�on: Sales Informa�on:

Purchaser: City of Coachella Contact: Lara, Janeth Sales Rep: Donde, Ashley Project Name: Bagdouma Sports Fields
Fabric Replacements Phone: (442) 400-1382 Phone: 760-250-7824 Quote No: CA1023AD08934 Email: [email protected] Email: ashley.donde@usashade.com Billing Address Informa�on: Shipping Address Informa�on: Jobsite Informa�on:

Name: City of Coachella Name: USA SHADE SoCal
Warehouse Name: Bagdouma Park
Address: 1515 Sixth St. Address: Address: 51-251 Douma Street City: Coachella City: City: Coachella
State: CA State: State: CA
Zip Code: 92236 Zip Code: Zip Code: 92236
Contact: Janeth Lara Contact: Contact: Janeth Lara
Email: [email protected] Email: Email: [email protected] Phone: (442) 400-1382 Phone: Phone: 4424001382
NOTE: This message is intended only for the use of the individual to whom it is addressed, and contains informa�on that is privileged, confiden�al, and exempt from disclosure under applicable law. If you are not the intended recipient, or the employee or agent responsible for delivering this message to the intended recipient, you are hereby no�fied that any unauthorized disclosure, distribu�on, or copying of this communica�on is strictly prohibited. If you have received this communica�on in error, please no�fy us immediately by phone and return the original message to the applicable address above.

CORPORATE ADDRESS:
2580 Esters Blvd., Suite 100 DFW
Airport, TX 75261
MAILING ADDRESS:

P.O. Box 3467 Coppel, TX 75019
REMITTANCE ADDRESS:

P.O. Box 734158 Dallas, TX 75373-4158
SOUTHERN CALIFORNIA:
1085 N. Main Street, Suite C
Orange, CA 92867
NORTHERN CALIFORNIA:
927 Enterprise Way, Suite A
Napa, CA 94558
ARIZONA:
2415 S. 18th Place
Phoenix, AZ 85024
LAS VEGAS:
3111 So. Valley View Blvd. Suite B-117
Las Vegas, NV 89102

Item 17.
www.usa-shade.com 800-966-5005
AZ: 289388 CA: 989458 LA: 61718 NV: 78724 NV:78724 NM: 383826 TN: 68712 DIR: 1000003533

PRODUCTS

QTY ITEM DETAILS UNIT PRICE TOTAL
3 20� x 36� Bleacher Shade
Fabric Replacements
(includes new cables and
cable hardware)
Fabric Type Fabric Color Electrical Provisions
Colourshade_FR Green
Steel Finish Steel Color Cable/HDW Finish
Galvanized
Foo�ng Type Moun�ng Type Anchor Bolts
1 12� x 27� Bleacher Shade
Fabric Replacement
(Includes new cables and
cable hardware)
Fabric Type Fabric Color Electrical Provisions
Colourshade_FR Green
Steel Finish Steel Color Cable/HDW Finish
Galvanized
Foo�ng Type Moun�ng Type Anchor Bolts
4 10� x 20� Hip Fabric
Replacements (Includes new
cables and cable hardware)
Fabric Type Fabric Color Electrical Provisions
Colourshade_FR Green
Steel Finish Steel Color Cable/HDW Finish
Galvanized
Foo�ng Type Moun�ng Type Anchor Bolts
UNIT TOTAL: (see next page)

Item 17.

QTY UNIT TOTAL
3284 PER SFT $21,083.28
240 PER LFT $2,054.40
476 PER LFT $2,037.28
$838.36
$26,013.32
$2,276.17
48 PER HR $5,249.28
0 PER HR $0.00
32 PER HOUR $3,499.52
0 PER HR $0.00
2 PER WEEK $1,541.56
0 PER WEEK $0.00
0 PER HR $0.00
1 $750.00
TOTAL $39,329.85

INCLUDED EXCLUDED INCLUDED EXCLUDED
FABRIC REINFORCEMENTS (RIDGE & RAFTER) $8.56
Crane: should a crane be required and direct access not available, additional costs will incur by way of a Change Order Revised Foundations: pricing based on standard drilled pier foundations; if existing site conditions and/or constraints require revised foundations (i.e. spread footing), additional costs will incur by way of a Change Order
Undergrounds: existing underground utilities, irrigation, etc. to be relocated/capped by others – USA Shade will provide Dig Alert only www.usa-shade.com 800-966-5005
Permit Fee Temporary Fencing
DSA Submittal & Fees Water and Electrical
Design and Engineering of Structure Landscape Repair
Permit Submittal Union Wages
Drawing Size

INCLUSIONS / EXCLUSIONS
AZ: 289388 CA: 989458 LA: 61718 NV: 78724 NV:78724 NM: 383826 TN: 68712 DIR: 1000003533 Design and Engineering of Foundation Demolition (Existing Structures) Reactions and Loads for attachment to Walls, Rooftops, or Other Payment and Performance Bonds Foundation Location and Elevation Survey Special Inspection Fees

ENGINEERING REQUIREMENTS INSTALLATION - MISCELLANEOUS
Sealed Drawings & Calculations Prevailing Wage / Certified Payroll USA SHADE reserves the right to implement a surcharge for significant increases in raw materials, including the following, but not limited to: fuel, steel, fabric, and concrete. Proposal pricing is only valid for 30 days due to the fluctuation in pricing. Due to recent significant increases experienced in raw steel and fabric materials, it may be necessary to order, invoice, and receive payments for steel and fabric as soon as final sizing can be determined.

ENGINEERING REQUIREMENTS NOTES
Building Code
Pricing based on Sourcewell Contract # 010521-LTS
Wind Load
Snow Load
No. of Sealed Drawings
Calculations Required
Engineering $269.77
NSP (Non Specifically Priced) Overnight / Per Diem
Reach Fork up to 8k $2,141.06
Scissor Lift $770.78
Site Assessment $109.36
Project Management $171.28
Laborer, Journeyman $109.36
Ironworker, Journeyman $135.71
Taxable Subtotal
Sales Tax 8.75%
GALVANIZED AIRCRAFT CABLE UP TO 1/2" $4.28
Shipping and Handling $838.36

CMAS PRICING

PART NUMBER DESCRIPTION UNIT PRICE
COLOURSHADE FABRIC REPLACEMENT $6.42

Item 17.
www.usa-shade.com 800-966-5005
AZ: 289388 CA: 989458 LA: 61718 NV: 78724 NV:78724 NM: 383826 TN: 68712 DIR: 1000003533 Construc�on Assump�ons
1) The designated area for our structures will be accessible by drive-up for unloading of our trucks and equipment, including personnel man-li�s, forkli�s, etc. Should a crane be required and direct access not available, addi�onal costs for such will be submited by a Change Order. 2) Our pricing is based on the ability to perform all of our work with clear, sequen�al, and con�nuous access without interrup�on during normal day�me working hours. We have assumed one mobiliza�on for the installa�on of founda�ons, steel and fabric; if addi�onal mobiliza�ons are required, there will be an addi�onal charge. We will require exclusive access to the area for our work during the construc�on process.
3) Our pricing does not include daily site delays accessing the work areas. USA SHADE will submit a Change Order for any delays caused by other trades which interfere or cause us to stop working. 4) We will require site sanitary facili�es and refuse containers by others within 200 feet of our work. 5) USA SHADE will leave its work and materials in a clean condi�on at the conclusion of our work. 6) Barricades and public security requirements are not included. 7) Unless specifically included in this proposal, this agreement does not include, and Company will not provide, services, labor, or materials for any of the following work: (a) removal and disposal of any materials containing asbestos or any hazardous materials as defined by the EPA; (b) moving Owner’s property around the installa�on site; (c) repair or replacement of any Purchaser or Owner-supplied materials; or (d) repair of damage to exis�ng surfaces that may occur when construc�on equipment and vehicles are being used in the normal course of construc�on. 8) Pricing for founda�on design is based on drilled pier foo�ngs. In the event the geotechnical report requires an alternate configura�on, any addi�onal costs incurred will be submited to the client by a Change Order.
9) Digging of our founda�ons will not be constrained by any exis�ng concrete or u�li�es. USA SHADE will not be responsible for moving or repairing any underground u�lity lines such as electrical, telephone, gas, water, or sprinkler lines that may be encountered during installa�on. 10) Any addi�onal costs incurred as a result of hard rock condi�ons requiring extra equipment, u�lity removal or repair, resul�ng in delay, will result in addi�onal charges unless they are detailed on asbuilt site drawings provided to USA SHADE or marked on the ground and communicated to USA SHADE in wri�ng prior to installa�on.

Item 17.
www.usa-shade.com 800-966-5005
AZ: 289388 CA: 989458 LA: 61718 NV: 78724 NV:78724 NM: 383826 TN: 68712 DIR: 1000003533

GENERAL TERMS & CONDITIONS AND WARRANTY
1) Proposal: The above proposal is valid for 15 days from the date first set forth above. A�er 15 days, we reserve the right to increase prices due to the rise in cost of raw materials, fuel, or other cost increases. When applicable, USA SHADE & Fabric Structures reserves the right to implement a surcharge for significant increases in raw materials, including, but not limited to; fuel, steel, and concrete. Due to the dura�on of �me between proposals, contracts, and final installa�on, USA SHADE & Fabric Structures reserves the right to implement this surcharge, when applicable. 2) Purchase: By execu�ng this proposal, or submi�ng a purchase order pursuant to this proposal (which shall incorporate the terms of this agreement specifically by reference) which is accepted by USA SHADE & Fabric Structures (the “Company”), the purchaser iden�fied above (“you” or the “Purchaser”) agrees to purchase Shade Structures brand shade structures (“Structures”) and the services to be provided by the Company, as detailed in the “Structure Pricing” and “General Scope of Work” sec�ons of this agreement, above, or in the relevant purchase order accepted by the Company, for use by Purchaser or for installa�on by Company or Purchaser on behalf of a thirdparty who will be the ul�mate owner of the Structures (the ul�mate owner of a Structure, whether Purchaser or a third-party, being the “Owner”).
3) Short Ship Claims: Purchaser has 15 days from receipt of the structures to file a short ship report in wri�ng to its sales representa�ve. Company will not honor claims made a�er this �me. 4) Short Ship Claims: Purchaser has 15 days from receipt of the structures to file a short ship report in wri�ng to its sales representa�ve. Company will not honor claims made a�er this �me. 5) Bonding Guidelines: If Purchaser will use or provide the Structures and Services for an Owner other than Purchaser (including, without limita�on, as a subcontractor of Purchaser), Purchaser will include the following statement in Purchaser’s contract with Owner:
“The manufacturer’s warranty for the Shade Structures brand shade structures is a separate document between USA SHADE & Fabric Structures and the ul�mate owner of the Shade Structures brand shade structures, which will be provided to the ul�mate owner at the �me of comple�on of the installa�on and other services to be provided by USA SHADE & Fabric Structures. Due to surety requirements, any performance and/or payment bond will cover only the first year of the USA SHADE & Fabric Structures warranty.” 6) Insurance Requirements: Company is not required to provide any insurance coverage in excess of Company’s standard insurance. A copy of theCompany’s standard insurance is available for your review prior to acceptance of the Company’s proposal.
7) Payment: Terms of payment are defined in the “Pricing Details” sec�on and are specific to this contract. For purposes of this agreement, “Comple�on” is defined as being the point at which the Structure is suitable for its intended use, the issue of occupancy consent, or a final building department approval is issued, whichever occurs first. Progress billing and payment will be required. All payments must be made to Shade Structures, Inc., P.O. Box 734158, Dallas, TX 75373- 4158. Company may use all remedies available to it under current laws including, but not limited

Item 17.
www.usa-shade.com 800-966-5005
AZ: 289388 CA: 989458 LA: 61718 NV: 78724 NV:78724 NM: 383826 TN: 68712 DIR: 1000003533 to, filing of liens against the property and using a collec�on agency or the courts to secure the collec�on of the outstanding debt.
8) Lien Releases: Upon request by Owner, Company will issue appropriate par�al lien releases as corresponding payments are received from Purchaser, but prior to receiving final payment from Purchaser or Owner. Company will provide a full release of liens upon receipt of final payment. In accordance with state laws, Company reserves the right to place a lien on the property if final payment has not been received 10 days prior to the filing deadline for liens. 9) Site Plan Approval, Permit/s, Permit Fees, Plans, Engineering Drawings, and Surveying: Site plan approval, permits, permit fees, plans, engineering drawings, and surveying are specifically excluded from this agreement and the Services unless specified under the “General Scope of Work”. The Company does not in any way warrant or represent that a permit or site plan approval for construc�on will be obtained. Sealed engineered drawings that are required but not included in the “General Scope of Work” will result in an addi�onal cost to Purchaser. 10) Manufacturing & Delivery: Manufacturing lead-�me from Company’s receipt of the “No�ce To Proceed” is approximately 6 to 8 weeks for standard structures, and 8 to 12 weeks for custom structures. Delivery is approximately 1 week therea�er. Delivery of structures may be prior to or at start of assembly. Please note that these �melines do not include approval or permi�ng �meframes.
11) Returned Product, Deposits, and/or Cancelled Order: Within the first 45 days a�er shipment from our facility, all returned product(s) and cancelled orders are subject to a 50% restocking fee. No returns are available following this 45 day period. All deposits are non-refundable. All expenses incurred (engineering, site surveys, shipping, handling, etc.) are the responsibility of the Purchaser, up to no�ce of cancella�on.
12) Concealed Condi�ons: ”Concealed condi�ons” include, without limita�on, water, gas, sprinkler, electrical and sewage lines, post tension cables, and steel rebar. This agreement is based solely on observa�ons the Company was able to make either by visual inspec�on or by drawings and/or plans submited by Owner at the �me this agreement was bid. If addi�onal Concealed Condi�ons are discovered once work has commenced, which were not visible at the �me this proposal was bid, Company will stop work and indicate these unforeseen Concealed Condi�ons to Purchaser or Owner so that Purchaser and Company can execute a Change Order for any addi�onal work. In any event, any damage caused by or to unforeseen Concealed Condi�ons is the sole responsibility of the Purchaser and Company shall not be held liable for any such damage. Soil condi�ons are assumed to be soil that does not contain any water, hard rock (such as limestone, caliche, etc.), rocks larger than 4 inches in diameter, or any other condi�on that will require addi�onal labor, equipment and/or materials not specified by the Purchaser or Owner in the bidding process. Any condi�on requiring addi�onal labor, equipment, and/or materials to complete the drilling or concrete opera�ons will require a Change Order before Company will complete the process. Price quotes are based on a drilled pier foo�ng. Any varia�on will incur addi�onal charges (i.e. spread foo�ngs, concrete mat, sand, water, landfill, etc.). Costs for foo�ng and installa�on do not include any allowance for extending below frost lines (the addi�onal costs for which vary by geographical region)
13) Changes in the Work: During the course of this project, Purchaser may order changes in the work (both addi�ons and dele�ons). Addi�onally, an approving agency may require changes in the work

Item 17.
www.usa-shade.com 800-966-5005
AZ: 289388 CA: 989458 LA: 61718 NV: 78724 NV:78724 NM: 383826 TN: 68712 DIR: 1000003533 from the original design or engineering quoted and provided by the Company (both addi�ons and dele�ons.) The cost of these changes will be determined by the Company, and a Change Order form must be completed and signed by both the Purchaser and the Company, which will detail the “General Scope of the Change Order”. Should any Change Order be essen�al to the comple�on of the project, and the Purchaser refuses to authorize such Change Order, then Company will be deemed to have performed its part of the project, and the project and services will be terminated.

Upon such termina�on, Company will submit a final billing to Purchaser for payment, less a labor allowance for work not performed but including addi�onal charges incurred due to the stoppage.

No credit will be allowed for materials sold and supplied, which will remain the property of the Purchaser.
14) Indemnifica�on: To the fullest extent permited by law, Purchaser shall indemnify, defend, and hold harmless the Company and its consultants, agents, and employees or any of them from and against claims, damages, losses and expenses, including, but not limited to, atorneys’ fees related to the installa�on of the Structure or performance of the services, provided that such claim, damage, loss, or expense is atributable to bodily injury to, sickness, disease, or death of a person, or to injury to or destruc�on of tangible property, but only to the extent caused by the negligent acts or omissions of the Purchaser or its agents, employees, or subcontractors, or anyone directly or indirectly employed by them or anyone for whose acts they may be liable, regardless of whether or not such claim, damage, loss, or expense is caused in part by a party indemnified hereunder. Such obliga�on shall not be construed to negate, abridge, or reduce other rights or obliga�ons of indemnity that would otherwise exist as to a party or person described in Sec�on 15. 15) Statement of Limited Warranty:
• The structural integrity of all supplied steel is warranted for ten years. • If assembly is provided by the Company, workmanship of the structure is covered for one year, including labor for the removal of any failed part, disassembly (if necessary), cost of shipping, and reassembly.
• All steel surface finishes are warranted for one year. • Shadesure™, Colourshade® FR, eXtreme 32™, Commercial 95™, SaFRshade™, and Monotec 370™ fabrics all carry a ten year limited manufacturer’s warranty against failure from significant fading, deteriora�on, breakdown, outdoor heat, cold, or discolora�on. Should the fabric need to be replaced under the warranty, the Company will manufacture and ship a new replacement fabric at no charge for the first six years, therea�er pro-rated at 20% per year over the remaining four years. The following are excep�ons to the preceding warranty terms:
o Shadesure™ fabrics in Red, Yellow, Atomic Orange, Electric Purple, Zesty Lime, Cinnamon, Olive, and Mulberry carry a five year pro-rated o Fabric tops atached to Coolbrella™ structures carry a three year warranty; o Individual fabric tops measuring greater than 40’ in length are covered by a non-prorated five year warranty;
o Precontraint 502™ waterproof membrane is subject to an eight year prorated warranty. • Sewing thread is warranted for ten years.

Item 17.
www.usa-shade.com 800-966-5005
AZ: 289388 CA: 989458 LA: 61718 NV: 78724 NV:78724 NM: 383826 TN: 68712 DIR: 1000003533 • These limited warran�es are effec�ve from the date of sale, or, if assembly is provided by the Company, upon receipt by Company from Purchaser of a completed and signed “Customer Checklist and Sign-off” form.
• In its sole discre�on, the Company will repair and or/replace defec�ve structures, products or workmanship, or refund that por�on of the price related to the defec�ve product, labor, or service rendered.
• The Company reserves the right, in cases where certain fabric colors have been discon�nued, to offer the Purchaser or Owner a choice of available alterna�ve colors to replace the warranted fabric. The Company does not guarantee that any par�cular color will be available for any period of �me, and reserves the right to discon�nue any color for any reason, without recourse by the Purchaser or Owner of the discon�nued fabric color. • Should the Purchaser or Owner sell the structures to another party, the warranty cannot be transferred to the new owner without a complete and thorough on-site inspec�on performed by a Company representa�ve. Please contact the Company at warranty@usashade.com for more details. • All warranty claims covering Company supplied structures, products, and services must be submited by Purchaser or Owner in wri�ng to the Company within thirty days from the date of discovery of the alleged defect and must include a detailed descrip�on and applicable photographs of the alleged defect or problem. Warranty claims should be submited by email to [email protected].
• Purchaser or Owner agrees that venue for any court ac�on to enforce these limited warran�es shall be in the City or County of Dallas in the State of Texas, USA. • These limited warran�es are void if:
o the supplied structures, products, services and/or labor are not paid for in full;
o the structures are not assembled in strict compliance with USA SHADE specifica�ons;
o any changes, modifica�ons, addi�ons, or atachments are made to the structures in any way, without prior writen approval from the Company.

Specifically, no signs, objects, fans, light fixtures, etc. may be hung from the structures, unless specifically engineered by the Company. • These limited warran�es do not cover defects and/or damages caused by:
o normal wear and tear;
o misuse, willful or inten�onal damage, vandalism, contact with chemicals, cuts and Acts of God (i.e. tornado, hurricane, micro/macros burst, earthquake, wildfires, etc.);
o ice, snow or wind loads in excess of the designed load parameters engineered for the supplied structures;
o use, maintenance, neglect, repair, and/or service inconsistent with the Company’s writen care and maintenance instruc�ons, provided with the order.

Item 17.
www.usa-shade.com 800-966-5005
AZ: 289388 CA: 989458 LA: 61718 NV: 78724 NV:78724 NM: 383826 TN: 68712 DIR: 1000003533 • The limited warran�es explicitly exclude:
o workmanship related to assembly not provided by the Company or its agents;
o fabric curtains, valances, and flat ver�cal panels;
o fabric tops installed on structures that were not engineered and originally supplied by the Company.
• THE COMPANY SHALL NOT BE LIABLE FOR ANY INCIDENTAL, CONSEQUENTIAL, SPECIAL,

LIQUIDATED, EXEMPLARY, OR PUNITIVE DAMAGES, OR ANY LOSS OF REVENUE, PROFIT, USE

OR GOODWILL, WHETHER BASED UPON CONTRACT, TORT (INCLUDING NEGLIGENCE), OR

ANY OTHER LEGAL THEORY, ARISING OUT OF A BREACH OF THIS WARRANTY OR IN

CONNECTION WITH THE SALE, INSTALLATION, MAINTENANCE, USE, OPERATION OR REPAIR OF ANY PRODUCT OR SERVICE. IN NO EVENT WILL THE COMPANY BE LIABLE FOR ANY

AMOUNT GREATER THAN THE PURCHASE PRICE FOR ANY PRODUCT OR SERVICE PROVIDED BY THE COMPANY.
• THE FOREGOING LIMITED WARRANTY IS THE SOLE AND EXCLUSIVE WARRANTY FOR THE COMPANY’S PRODUCTS AND SERVICES, AND IS IN LIEU OF ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, IN LAW OR IN FACT. SELLER SPECIFICALLY DISCLAIMS ALL OTHER

WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, WITHOUT LIMITATION, ALL IMPLIED

WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR USE OR PURPOSE,

AND ANY IMPLIED WARRANTIES ARISING OUT OF COURSE OF DEALING OR PERFORMANCE OR TRADE USAGE. PURCHASER, BY ACCEPTANCE AND USE OF THIS LIMITED WARRANTY,

WAIVES ANY RIGHTS IT WOULD OTHERWISE HAVE TO CLAIM OR ASSERT THAT THIS LIMITED WARRANTY FAILS OF ITS ESSENTIAL PURPOSE.

Colourshade ® and eXtreme 32™ are registered trademarks of Mul�knit Pty. Ltd.

Commercial 95™ and SaFRshade™ are registered trademarks of Gale Pacific USA Inc Monotec 370™ is a registered trademark of PRO-KNIT Industries Pty. Ltd.

Precontraint 502™ is a registered trademark of Serge Ferrari North America, Inc. 16) Assembly/Installa�on:
• Company will no�fy Purchaser of the scheduled assembly date. Owner agrees to have an owner representa�ve meet the assembly crew at the job site on the scheduled assembly date to verify the exact loca�on where the structure(s) is to be placed. • Labor for the removal, assembly, and/or freight charges will only be covered by Company in instances where the structures supplied and installed by Company are determined by the Company to be defec�ve. In all cases where structures are not installed by Company, all labor for the removal, assembly, and/or freight of the structures will be the Purchaser’s responsibility. • Installa�on prices are based on a single mobiliza�on charge. If addi�onal mobiliza�ons are required, there will be addi�onal charges.
• If the requested services require Company access to Owner’s premises, Company will be provided access to the Owner’s premises free and clear of debris, automobiles, or other interference Monday ~ Friday during the hours of 8:00am to 6:00pm, and Company will have access to water and electrical facili�es during installa�on. Addi�onal charges will apply if

Item 17.
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AZ: 289388 CA: 989458 LA: 61718 NV: 78724 NV:78724 NM: 383826 TN: 68712 DIR: 1000003533 u�li�es are not easily accessible. Where applicable, all vehicles will be moved prior to Company’s crew beginning any installa�on.
• Company will not be responsible for moving or repairing any underground u�lity lines such as electrical, telephone, gas, water, or sprinkler lines that may be encountered during installa�on. • Any addi�onal costs incurred as a result of hard rock condi�ons requiring extra equipment, u�lity removal or repair resul�ng in delay will result in addi�onal charges unless they are detailed on as-built site drawings provided to Company or marked on the ground and communicated to Company in wri�ng prior to fabrica�on and installa�on. 17) Installa�on/Assembly on-site: Where installa�on/assembly is part of the services, Purchaser must provide the Company with a detailed drawing prepared by or for the Owner showing exactly where the structures are to be assembled as well as detailing any obstacles or other impediments that may cause the assembly process to be more difficult. Any fixture(s), e.g., playground, pools, etc., that the structures are to be assembled over must also be detailed, along with their peak heights (if applicable).
18) Site/Use Review by Purchaser: Company relies on the Purchaser to determine that the structures ordered are appropriate and safe for the Owner’s installa�on site and/or intended use. Company is not responsible for damages or injuries resul�ng from collisions by moving objects or persons with the structure post(s). Company can recommend, or supply at addi�onal cost, padding for posts from a third party manufacturer.
19) Preparatory Work: Where installa�on/assembly is part of the services and in the event that the founda�on or job site is not suitable or ready for assembly to begin on the scheduled day, a Delay of Order no�fica�on must be sent to Company at least 4 working days prior, in order to allow Company to reschedule the project. In the event that Company is not no�fied and incurs an expense in atemp�ng to execute the assembly, a re-mobiliza�on charge may be charged to Purchaser before Company will reschedule the assembly.
20) Delega�on: Subcontractors: The services and the manufacturing and assembly of the structures may be performed by subcontractors under appropriate agreements with the Company. 21) Force Majeure: Imprac�cability: The Company shall not be charged with any loss or damage for failure or delay in delivering or assembling of the structures when such failure or delay is due to any cause beyond the control of the Company, due to compliance with governmental regula�ons or orders, or due to any Acts of God, strikes, lockouts, slowdowns, wars, or shortages in transporta�on, materials or labor.
22) Dispute Resolu�on: Any controversy or claim arising out of or related to this agreement must be setled by binding arbitra�on administered in Dallas, TX by a single arbitrator selected by the par�es or by the American Arbitra�on Associa�on, and conducted in accordance with the construc�on industry arbitra�on rules. Judgment upon the award may be entered in any court having jurisdic�on thereof.
23) En�re Agreement; No Reliance: This agreement represents and contains the en�re agreement between the par�es. Prior discussion or verbal representa�ons by the par�es that are not contained in this agreement are not part of this agreement. Purchaser hereby acknowledges that it has not received or relied upon any statements or representa�ons by Company or its agents which

Item 17.
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AZ: 289388 CA: 989458 LA: 61718 NV: 78724 NV:78724 NM: 383826 TN: 68712 DIR: 1000003533 are not expressly s�pulated herein, including without limita�on any statements as to the structures, warran�es, or services provided hereunder.
24) No Third-Party Beneficiaries: This agreement creates no third-party rights or obliga�ons between Company and any other person, including any Owner who is not also a Purchaser. It is understood and agreed that the par�es do not intend that any third party should be a beneficiary of this agreement.
25) Governing Law: The agreement will be construed and enforced in accordance with the laws of the State of Texas.
26) Assignment: Purchaser may not assign this agreement, by opera�on of law or otherwise, without the prior writen consent of Company. The agreement shall be binding upon and insure to the benefit of the Company and the Purchaser, and their successors and permited assigns. 27) Electronic Signatures. Each party agrees that the electronic signatures of the par�es to this Agreement, whether digital or encrypted, including but not limited to the use of a typed name, are intended to authen�cate this wri�ng and to have the same force and effect as manual signatures.

Electronic signature means any electronic sound, symbol, or process atached to or logically associated with a record and executed and adopted by a party with the intent to sign such record, including but not limited to typed or email electronic signatures.

PURCHASER: SELLER:

Shade Structures, Inc. DBA USA Shade
NOTE: All purchase orders and contracts should be drafted in the name of Shade Structures, Inc.

Signature:

By:

Title:

Date:

Signature:

By:

Title:

Date:

Item 17.
www.usa-shade.com 800-966-5005
AZ: 289388 CA: 989458 LA: 61718 NV: 78724 NV:78724 NM: 383826 TN: 68712 DIR: 1000003533

SOURCEWELL PROPOSAL
Today’s Date: 10/4/2023
Project Informa�on: Sales Informa�on:

Purchaser: City of Coachella Contact: Lara, Janeth Sales Rep: Donde, Ashley Project Name:

Bagdouma Expansion Park
Storm Damage Fabric
Replacements
Phone: (442) 400-1382 Phone: 760-250-7824
Quote No: CA1023AD08927 Email: [email protected] Email: ashley.donde@usashade.com Billing Address Informa�on: Shipping Address Informa�on: Jobsite Informa�on:

Name: City of Coachella Name: USA SHADE SoCal
Warehouse Name: Bagdouma Expansion Park
Address: 1515 Sixth St. Address: Address: Avenue 52 and Douma Street
City: Coachella City: City: City of Coachella
State: CA State: State: CA
Zip Code: 92236 Zip Code: Zip Code: 92236
Contact: Janeth Lara Contact: Contact: Janeth Lara
Email: [email protected] Email: Email: [email protected] Phone: (442) 400-1382 Phone: Phone: (442) 400-1382
NOTE: This message is intended only for the use of the individual to whom it is addressed, and contains informa�on that is privileged, confiden�al, and exempt from disclosure under applicable law. If you are not the intended recipient, or the employee or agent responsible for delivering this message to the intended recipient, you are hereby no�fied that any unauthorized disclosure, distribu�on, or copying of this communica�on is strictly prohibited. If you have received this communica�on in error, please no�fy us immediately by phone and return the original message to the applicable address above.

CORPORATE ADDRESS:
2580 Esters Blvd., Suite 100 DFW
Airport, TX 75261
MAILING ADDRESS:

P.O. Box 3467 Coppel, TX 75019
REMITTANCE ADDRESS:

P.O. Box 734158 Dallas, TX 75373-4158
SOUTHERN CALIFORNIA:
1085 N. Main Street, Suite C
Orange, CA 92867
NORTHERN CALIFORNIA:
927 Enterprise Way, Suite A
Napa, CA 94558
ARIZONA:
2415 S. 18th Place
Phoenix, AZ 85024
LAS VEGAS:
3111 So. Valley View Blvd. Suite B-117
Las Vegas, NV 89102

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www.usa-shade.com 800-966-5005
AZ: 289388 CA: 989458 LA: 61718 NV: 78724 NV:78724 NM: 383826 TN: 68712 DIR: 1000003533

PRODUCTS

QTY ITEM DETAILS UNIT PRICE TOTAL
1 50� x 50� MPMLSS
Replacement Fabrics
(includes new cables and
cable hardware)
Fabric Type Fabric Color Electrical Provisions
Colourshade_FR Terracota (T) / DSand (B)
Steel Finish Steel Color Cable/HDW Finish
Galvanized
Foo�ng Type Moun�ng Type Anchor Bolts
UNIT TOTAL:

Item 17.

QTY UNIT TOTAL
5000 PER SFT $32,100.00
0 PER LFT $0.00
400 PER LFT $1,712.00
$670.63
$34,482.63
$3,017.23
32 PER HR $3,499.52
0 PER HR $0.00
8 PER HOUR $874.88
0 PER HR $0.00
2 PER WEEK $1,541.56
0 PER WEEK $0.00
0 PER HR $0.00
0 $0.00
TOTAL $43,415.82

INCLUDED EXCLUDED INCLUDED EXCLUDED

CMAS PRICING

PART NUMBER DESCRIPTION UNIT PRICE
COLOURSHADE FABRIC REPLACEMENT $6.42
GALVANIZED AIRCRAFT CABLE UP TO 1/2" $4.28
Shipping and Handling $438.02
Taxable Subtotal
Sales Tax 8.75%
Laborer, Journeyman $109.36
Ironworker, Journeyman $135.71
Site Assessment $109.36
Project Management $171.28
Reach Fork up to 8k $2,141.06
Scissor Lift $770.78
Engineering $269.77
NSP (Non Specifically Priced) Overnight / Per Diem
USA SHADE reserves the right to implement a surcharge for significant increases in raw materials, including the following, but not limited to: fuel, steel, fabric, and concrete. Proposal pricing is only valid for 30 days due to the fluctuation in pricing. Due to recent significant increases experienced in raw steel and fabric materials, it may be necessary to order, invoice, and receive payments for steel and fabric as soon as final sizing can be determined.

ENGINEERING REQUIREMENTS NOTES
Building Code
Pricing based on Sourcewell Contract # 010521-LTS
Wind Load
Snow Load
No. of Sealed Drawings
Calculations Required

INCLUSIONS / EXCLUSIONS
AZ: 289388 CA: 989458 LA: 61718 NV: 78724 NV:78724 NM: 383826 TN: 68712 DIR: 1000003533 Design and Engineering of Foundation Demolition (Existing Structures) Reactions and Loads for attachment to Walls, Rooftops, or Other Payment and Performance Bonds Foundation Location and Elevation Survey Special Inspection Fees

ENGINEERING REQUIREMENTS INSTALLATION - MISCELLANEOUS
Sealed Drawings & Calculations Prevailing Wage / Certified Payroll FABRIC REINFORCEMENTS (RIDGE & RAFTER) $8.56
Crane: should a crane be required and direct access not available, additional costs will incur by way of a Change Order Revised Foundations: pricing based on standard drilled pier foundations; if existing site conditions and/or constraints require revised foundations (i.e. spread footing), additional costs will incur by way of a Change Order
Undergrounds: existing underground utilities, irrigation, etc. to be relocated/capped by others – USA Shade will provide Dig Alert only www.usa-shade.com 800-966-5005
Permit Fee Temporary Fencing
DSA Submittal & Fees Water and Electrical
Design and Engineering of Structure Landscape Repair
Permit Submittal Union Wages
Drawing Size

Item 17.
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AZ: 289388 CA: 989458 LA: 61718 NV: 78724 NV:78724 NM: 383826 TN: 68712 DIR: 1000003533 Construc�on Assump�ons
1) The designated area for our structures will be accessible by drive-up for unloading of our trucks and equipment, including personnel man-li�s, forkli�s, etc. Should a crane be required and direct access not available, addi�onal costs for such will be submited by a Change Order. 2) Our pricing is based on the ability to perform all of our work with clear, sequen�al, and con�nuous access without interrup�on during normal day�me working hours. We have assumed one mobiliza�on for the installa�on of founda�ons, steel and fabric; if addi�onal mobiliza�ons are required, there will be an addi�onal charge. We will require exclusive access to the area for our work during the construc�on process.
3) Our pricing does not include daily site delays accessing the work areas. USA SHADE will submit a Change Order for any delays caused by other trades which interfere or cause us to stop working. 4) We will require site sanitary facili�es and refuse containers by others within 200 feet of our work. 5) USA SHADE will leave its work and materials in a clean condi�on at the conclusion of our work. 6) Barricades and public security requirements are not included. 7) Unless specifically included in this proposal, this agreement does not include, and Company will not provide, services, labor, or materials for any of the following work: (a) removal and disposal of any materials containing asbestos or any hazardous materials as defined by the EPA; (b) moving Owner’s property around the installa�on site; (c) repair or replacement of any Purchaser or Owner-supplied materials; or (d) repair of damage to exis�ng surfaces that may occur when construc�on equipment and vehicles are being used in the normal course of construc�on. 8) Pricing for founda�on design is based on drilled pier foo�ngs. In the event the geotechnical report requires an alternate configura�on, any addi�onal costs incurred will be submited to the client by a Change Order.
9) Digging of our founda�ons will not be constrained by any exis�ng concrete or u�li�es. USA SHADE will not be responsible for moving or repairing any underground u�lity lines such as electrical, telephone, gas, water, or sprinkler lines that may be encountered during installa�on. 10) Any addi�onal costs incurred as a result of hard rock condi�ons requiring extra equipment, u�lity removal or repair, resul�ng in delay, will result in addi�onal charges unless they are detailed on asbuilt site drawings provided to USA SHADE or marked on the ground and communicated to USA SHADE in wri�ng prior to installa�on.

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AZ: 289388 CA: 989458 LA: 61718 NV: 78724 NV:78724 NM: 383826 TN: 68712 DIR: 1000003533

GENERAL TERMS & CONDITIONS AND WARRANTY
1) Proposal: The above proposal is valid for 15 days from the date first set forth above. A�er 15 days, we reserve the right to increase prices due to the rise in cost of raw materials, fuel, or other cost increases. When applicable, USA SHADE & Fabric Structures reserves the right to implement a surcharge for significant increases in raw materials, including, but not limited to; fuel, steel, and concrete. Due to the dura�on of �me between proposals, contracts, and final installa�on, USA SHADE & Fabric Structures reserves the right to implement this surcharge, when applicable. 2) Purchase: By execu�ng this proposal, or submi�ng a purchase order pursuant to this proposal (which shall incorporate the terms of this agreement specifically by reference) which is accepted by USA SHADE & Fabric Structures (the “Company”), the purchaser iden�fied above (“you” or the “Purchaser”) agrees to purchase Shade Structures brand shade structures (“Structures”) and the services to be provided by the Company, as detailed in the “Structure Pricing” and “General Scope of Work” sec�ons of this agreement, above, or in the relevant purchase order accepted by the Company, for use by Purchaser or for installa�on by Company or Purchaser on behalf of a thirdparty who will be the ul�mate owner of the Structures (the ul�mate owner of a Structure, whether Purchaser or a third-party, being the “Owner”).
3) Short Ship Claims: Purchaser has 15 days from receipt of the structures to file a short ship report in wri�ng to its sales representa�ve. Company will not honor claims made a�er this �me. 4) Short Ship Claims: Purchaser has 15 days from receipt of the structures to file a short ship report in wri�ng to its sales representa�ve. Company will not honor claims made a�er this �me. 5) Bonding Guidelines: If Purchaser will use or provide the Structures and Services for an Owner other than Purchaser (including, without limita�on, as a subcontractor of Purchaser), Purchaser will include the following statement in Purchaser’s contract with Owner:
“The manufacturer’s warranty for the Shade Structures brand shade structures is a separate document between USA SHADE & Fabric Structures and the ul�mate owner of the Shade Structures brand shade structures, which will be provided to the ul�mate owner at the �me of comple�on of the installa�on and other services to be provided by USA SHADE & Fabric Structures. Due to surety requirements, any performance and/or payment bond will cover only the first year of the USA SHADE & Fabric Structures warranty.” 6) Insurance Requirements: Company is not required to provide any insurance coverage in excess of Company’s standard insurance. A copy of theCompany’s standard insurance is available for your review prior to acceptance of the Company’s proposal.
7) Payment: Terms of payment are defined in the “Pricing Details” sec�on and are specific to this contract. For purposes of this agreement, “Comple�on” is defined as being the point at which the Structure is suitable for its intended use, the issue of occupancy consent, or a final building department approval is issued, whichever occurs first. Progress billing and payment will be required. All payments must be made to Shade Structures, Inc., P.O. Box 734158, Dallas, TX 75373- 4158. Company may use all remedies available to it under current laws including, but not limited

Item 17.
www.usa-shade.com 800-966-5005
AZ: 289388 CA: 989458 LA: 61718 NV: 78724 NV:78724 NM: 383826 TN: 68712 DIR: 1000003533 to, filing of liens against the property and using a collec�on agency or the courts to secure the collec�on of the outstanding debt.
8) Lien Releases: Upon request by Owner, Company will issue appropriate par�al lien releases as corresponding payments are received from Purchaser, but prior to receiving final payment from Purchaser or Owner. Company will provide a full release of liens upon receipt of final payment. In accordance with state laws, Company reserves the right to place a lien on the property if final payment has not been received 10 days prior to the filing deadline for liens. 9) Site Plan Approval, Permit/s, Permit Fees, Plans, Engineering Drawings, and Surveying: Site plan approval, permits, permit fees, plans, engineering drawings, and surveying are specifically excluded from this agreement and the Services unless specified under the “General Scope of Work”. The Company does not in any way warrant or represent that a permit or site plan approval for construc�on will be obtained. Sealed engineered drawings that are required but not included in the “General Scope of Work” will result in an addi�onal cost to Purchaser. 10) Manufacturing & Delivery: Manufacturing lead-�me from Company’s receipt of the “No�ce To Proceed” is approximately 6 to 8 weeks for standard structures, and 8 to 12 weeks for custom structures. Delivery is approximately 1 week therea�er. Delivery of structures may be prior to or at start of assembly. Please note that these �melines do not include approval or permi�ng �meframes.
11) Returned Product, Deposits, and/or Cancelled Order: Within the first 45 days a�er shipment from our facility, all returned product(s) and cancelled orders are subject to a 50% restocking fee. No returns are available following this 45 day period. All deposits are non-refundable. All expenses incurred (engineering, site surveys, shipping, handling, etc.) are the responsibility of the Purchaser, up to no�ce of cancella�on.
12) Concealed Condi�ons: ”Concealed condi�ons” include, without limita�on, water, gas, sprinkler, electrical and sewage lines, post tension cables, and steel rebar. This agreement is based solely on observa�ons the Company was able to make either by visual inspec�on or by drawings and/or plans submited by Owner at the �me this agreement was bid. If addi�onal Concealed Condi�ons are discovered once work has commenced, which were not visible at the �me this proposal was bid, Company will stop work and indicate these unforeseen Concealed Condi�ons to Purchaser or Owner so that Purchaser and Company can execute a Change Order for any addi�onal work. In any event, any damage caused by or to unforeseen Concealed Condi�ons is the sole responsibility of the Purchaser and Company shall not be held liable for any such damage. Soil condi�ons are assumed to be soil that does not contain any water, hard rock (such as limestone, caliche, etc.), rocks larger than 4 inches in diameter, or any other condi�on that will require addi�onal labor, equipment and/or materials not specified by the Purchaser or Owner in the bidding process. Any condi�on requiring addi�onal labor, equipment, and/or materials to complete the drilling or concrete opera�ons will require a Change Order before Company will complete the process. Price quotes are based on a drilled pier foo�ng. Any varia�on will incur addi�onal charges (i.e. spread foo�ngs, concrete mat, sand, water, landfill, etc.). Costs for foo�ng and installa�on do not include any allowance for extending below frost lines (the addi�onal costs for which vary by geographical region)
13) Changes in the Work: During the course of this project, Purchaser may order changes in the work (both addi�ons and dele�ons). Addi�onally, an approving agency may require changes in the work

Item 17.
www.usa-shade.com 800-966-5005
AZ: 289388 CA: 989458 LA: 61718 NV: 78724 NV:78724 NM: 383826 TN: 68712 DIR: 1000003533 from the original design or engineering quoted and provided by the Company (both addi�ons and dele�ons.) The cost of these changes will be determined by the Company, and a Change Order form must be completed and signed by both the Purchaser and the Company, which will detail the “General Scope of the Change Order”. Should any Change Order be essen�al to the comple�on of the project, and the Purchaser refuses to authorize such Change Order, then Company will be deemed to have performed its part of the project, and the project and services will be terminated.

Upon such termina�on, Company will submit a final billing to Purchaser for payment, less a labor allowance for work not performed but including addi�onal charges incurred due to the stoppage.

No credit will be allowed for materials sold and supplied, which will remain the property of the Purchaser.
14) Indemnifica�on: To the fullest extent permited by law, Purchaser shall indemnify, defend, and hold harmless the Company and its consultants, agents, and employees or any of them from and against claims, damages, losses and expenses, including, but not limited to, atorneys’ fees related to the installa�on of the Structure or performance of the services, provided that such claim, damage, loss, or expense is atributable to bodily injury to, sickness, disease, or death of a person, or to injury to or destruc�on of tangible property, but only to the extent caused by the negligent acts or omissions of the Purchaser or its agents, employees, or subcontractors, or anyone directly or indirectly employed by them or anyone for whose acts they may be liable, regardless of whether or not such claim, damage, loss, or expense is caused in part by a party indemnified hereunder. Such obliga�on shall not be construed to negate, abridge, or reduce other rights or obliga�ons of indemnity that would otherwise exist as to a party or person described in Sec�on 15. 15) Statement of Limited Warranty:
• The structural integrity of all supplied steel is warranted for ten years. • If assembly is provided by the Company, workmanship of the structure is covered for one year, including labor for the removal of any failed part, disassembly (if necessary), cost of shipping, and reassembly.
• All steel surface finishes are warranted for one year. • Shadesure™, Colourshade® FR, eXtreme 32™, Commercial 95™, SaFRshade™, and Monotec 370™ fabrics all carry a ten year limited manufacturer’s warranty against failure from significant fading, deteriora�on, breakdown, outdoor heat, cold, or discolora�on. Should the fabric need to be replaced under the warranty, the Company will manufacture and ship a new replacement fabric at no charge for the first six years, therea�er pro-rated at 20% per year over the remaining four years. The following are excep�ons to the preceding warranty terms:
o Shadesure™ fabrics in Red, Yellow, Atomic Orange, Electric Purple, Zesty Lime, Cinnamon, Olive, and Mulberry carry a five year pro-rated o Fabric tops atached to Coolbrella™ structures carry a three year warranty; o Individual fabric tops measuring greater than 40’ in length are covered by a non-prorated five year warranty;
o Precontraint 502™ waterproof membrane is subject to an eight year prorated warranty. • Sewing thread is warranted for ten years.

Item 17.
www.usa-shade.com 800-966-5005
AZ: 289388 CA: 989458 LA: 61718 NV: 78724 NV:78724 NM: 383826 TN: 68712 DIR: 1000003533 • These limited warran�es are effec�ve from the date of sale, or, if assembly is provided by the Company, upon receipt by Company from Purchaser of a completed and signed “Customer Checklist and Sign-off” form.
• In its sole discre�on, the Company will repair and or/replace defec�ve structures, products or workmanship, or refund that por�on of the price related to the defec�ve product, labor, or service rendered.
• The Company reserves the right, in cases where certain fabric colors have been discon�nued, to offer the Purchaser or Owner a choice of available alterna�ve colors to replace the warranted fabric. The Company does not guarantee that any par�cular color will be available for any period of �me, and reserves the right to discon�nue any color for any reason, without recourse by the Purchaser or Owner of the discon�nued fabric color. • Should the Purchaser or Owner sell the structures to another party, the warranty cannot be transferred to the new owner without a complete and thorough on-site inspec�on performed by a Company representa�ve. Please contact the Company at warranty@usashade.com for more details. • All warranty claims covering Company supplied structures, products, and services must be submited by Purchaser or Owner in wri�ng to the Company within thirty days from the date of discovery of the alleged defect and must include a detailed descrip�on and applicable photographs of the alleged defect or problem. Warranty claims should be submited by email to [email protected].
• Purchaser or Owner agrees that venue for any court ac�on to enforce these limited warran�es shall be in the City or County of Dallas in the State of Texas, USA. • These limited warran�es are void if:
o the supplied structures, products, services and/or labor are not paid for in full;
o the structures are not assembled in strict compliance with USA SHADE specifica�ons;
o any changes, modifica�ons, addi�ons, or atachments are made to the structures in any way, without prior writen approval from the Company.

Specifically, no signs, objects, fans, light fixtures, etc. may be hung from the structures, unless specifically engineered by the Company. • These limited warran�es do not cover defects and/or damages caused by:
o normal wear and tear;
o misuse, willful or inten�onal damage, vandalism, contact with chemicals, cuts and Acts of God (i.e. tornado, hurricane, micro/macros burst, earthquake, wildfires, etc.);
o ice, snow or wind loads in excess of the designed load parameters engineered for the supplied structures;
o use, maintenance, neglect, repair, and/or service inconsistent with the Company’s writen care and maintenance instruc�ons, provided with the order.

Item 17.
www.usa-shade.com 800-966-5005
AZ: 289388 CA: 989458 LA: 61718 NV: 78724 NV:78724 NM: 383826 TN: 68712 DIR: 1000003533 • The limited warran�es explicitly exclude:
o workmanship related to assembly not provided by the Company or its agents;
o fabric curtains, valances, and flat ver�cal panels;
o fabric tops installed on structures that were not engineered and originally supplied by the Company.
• THE COMPANY SHALL NOT BE LIABLE FOR ANY INCIDENTAL, CONSEQUENTIAL, SPECIAL,

LIQUIDATED, EXEMPLARY, OR PUNITIVE DAMAGES, OR ANY LOSS OF REVENUE, PROFIT, USE

OR GOODWILL, WHETHER BASED UPON CONTRACT, TORT (INCLUDING NEGLIGENCE), OR

ANY OTHER LEGAL THEORY, ARISING OUT OF A BREACH OF THIS WARRANTY OR IN

CONNECTION WITH THE SALE, INSTALLATION, MAINTENANCE, USE, OPERATION OR REPAIR OF ANY PRODUCT OR SERVICE. IN NO EVENT WILL THE COMPANY BE LIABLE FOR ANY

AMOUNT GREATER THAN THE PURCHASE PRICE FOR ANY PRODUCT OR SERVICE PROVIDED BY THE COMPANY.
• THE FOREGOING LIMITED WARRANTY IS THE SOLE AND EXCLUSIVE WARRANTY FOR THE COMPANY’S PRODUCTS AND SERVICES, AND IS IN LIEU OF ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, IN LAW OR IN FACT. SELLER SPECIFICALLY DISCLAIMS ALL OTHER

WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, WITHOUT LIMITATION, ALL IMPLIED

WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR USE OR PURPOSE,

AND ANY IMPLIED WARRANTIES ARISING OUT OF COURSE OF DEALING OR PERFORMANCE OR TRADE USAGE. PURCHASER, BY ACCEPTANCE AND USE OF THIS LIMITED WARRANTY,

WAIVES ANY RIGHTS IT WOULD OTHERWISE HAVE TO CLAIM OR ASSERT THAT THIS LIMITED WARRANTY FAILS OF ITS ESSENTIAL PURPOSE.

Colourshade ® and eXtreme 32™ are registered trademarks of Mul�knit Pty. Ltd.

Commercial 95™ and SaFRshade™ are registered trademarks of Gale Pacific USA Inc Monotec 370™ is a registered trademark of PRO-KNIT Industries Pty. Ltd.

Precontraint 502™ is a registered trademark of Serge Ferrari North America, Inc. 16) Assembly/Installa�on:
• Company will no�fy Purchaser of the scheduled assembly date. Owner agrees to have an owner representa�ve meet the assembly crew at the job site on the scheduled assembly date to verify the exact loca�on where the structure(s) is to be placed. • Labor for the removal, assembly, and/or freight charges will only be covered by Company in instances where the structures supplied and installed by Company are determined by the Company to be defec�ve. In all cases where structures are not installed by Company, all labor for the removal, assembly, and/or freight of the structures will be the Purchaser’s responsibility. • Installa�on prices are based on a single mobiliza�on charge. If addi�onal mobiliza�ons are required, there will be addi�onal charges.
• If the requested services require Company access to Owner’s premises, Company will be provided access to the Owner’s premises free and clear of debris, automobiles, or other interference Monday ~ Friday during the hours of 8:00am to 6:00pm, and Company will have access to water and electrical facili�es during installa�on. Addi�onal charges will apply if

Item 17.
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AZ: 289388 CA: 989458 LA: 61718 NV: 78724 NV:78724 NM: 383826 TN: 68712 DIR: 1000003533 u�li�es are not easily accessible. Where applicable, all vehicles will be moved prior to Company’s crew beginning any installa�on.
• Company will not be responsible for moving or repairing any underground u�lity lines such as electrical, telephone, gas, water, or sprinkler lines that may be encountered during installa�on. • Any addi�onal costs incurred as a result of hard rock condi�ons requiring extra equipment, u�lity removal or repair resul�ng in delay will result in addi�onal charges unless they are detailed on as-built site drawings provided to Company or marked on the ground and communicated to Company in wri�ng prior to fabrica�on and installa�on. 17) Installa�on/Assembly on-site: Where installa�on/assembly is part of the services, Purchaser must provide the Company with a detailed drawing prepared by or for the Owner showing exactly where the structures are to be assembled as well as detailing any obstacles or other impediments that may cause the assembly process to be more difficult. Any fixture(s), e.g., playground, pools, etc., that the structures are to be assembled over must also be detailed, along with their peak heights (if applicable).
18) Site/Use Review by Purchaser: Company relies on the Purchaser to determine that the structures ordered are appropriate and safe for the Owner’s installa�on site and/or intended use. Company is not responsible for damages or injuries resul�ng from collisions by moving objects or persons with the structure post(s). Company can recommend, or supply at addi�onal cost, padding for posts from a third party manufacturer.
19) Preparatory Work: Where installa�on/assembly is part of the services and in the event that the founda�on or job site is not suitable or ready for assembly to begin on the scheduled day, a Delay of Order no�fica�on must be sent to Company at least 4 working days prior, in order to allow Company to reschedule the project. In the event that Company is not no�fied and incurs an expense in atemp�ng to execute the assembly, a re-mobiliza�on charge may be charged to Purchaser before Company will reschedule the assembly.
20) Delega�on: Subcontractors: The services and the manufacturing and assembly of the structures may be performed by subcontractors under appropriate agreements with the Company. 21) Force Majeure: Imprac�cability: The Company shall not be charged with any loss or damage for failure or delay in delivering or assembling of the structures when such failure or delay is due to any cause beyond the control of the Company, due to compliance with governmental regula�ons or orders, or due to any Acts of God, strikes, lockouts, slowdowns, wars, or shortages in transporta�on, materials or labor.
22) Dispute Resolu�on: Any controversy or claim arising out of or related to this agreement must be setled by binding arbitra�on administered in Dallas, TX by a single arbitrator selected by the par�es or by the American Arbitra�on Associa�on, and conducted in accordance with the construc�on industry arbitra�on rules. Judgment upon the award may be entered in any court having jurisdic�on thereof.
23) En�re Agreement; No Reliance: This agreement represents and contains the en�re agreement between the par�es. Prior discussion or verbal representa�ons by the par�es that are not contained in this agreement are not part of this agreement. Purchaser hereby acknowledges that it has not received or relied upon any statements or representa�ons by Company or its agents which

Item 17.
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AZ: 289388 CA: 989458 LA: 61718 NV: 78724 NV:78724 NM: 383826 TN: 68712 DIR: 1000003533 are not expressly s�pulated herein, including without limita�on any statements as to the structures, warran�es, or services provided hereunder.
24) No Third-Party Beneficiaries: This agreement creates no third-party rights or obliga�ons between Company and any other person, including any Owner who is not also a Purchaser. It is understood and agreed that the par�es do not intend that any third party should be a beneficiary of this agreement.
25) Governing Law: The agreement will be construed and enforced in accordance with the laws of the State of Texas.
26) Assignment: Purchaser may not assign this agreement, by opera�on of law or otherwise, without the prior writen consent of Company. The agreement shall be binding upon and insure to the benefit of the Company and the Purchaser, and their successors and permited assigns. 27) Electronic Signatures. Each party agrees that the electronic signatures of the par�es to this Agreement, whether digital or encrypted, including but not limited to the use of a typed name, are intended to authen�cate this wri�ng and to have the same force and effect as manual signatures.

Electronic signature means any electronic sound, symbol, or process atached to or logically associated with a record and executed and adopted by a party with the intent to sign such record, including but not limited to typed or email electronic signatures.

PURCHASER: SELLER:

Shade Structures, Inc. DBA USA Shade
NOTE: All purchase orders and contracts should be drafted in the name of Shade Structures, Inc.

Signature:

By:

Title:

Date:

Signature:

By:

Title:

Date:

Item 17.
www.usa-shade.com 800-966-5005
AZ: 289388 CA: 989458 LA: 61718 NV: 78724 NV:78724 NM: 383826 TN: 68712 DIR: 1000003533

SOURCEWELL PROPOSAL
Today’s Date: 10/4/2023
Project Informa�on: Sales Informa�on:

Purchaser: City of Coachella Contact: Lara, Janeth Sales Rep: Donde, Ashley Project Name:

Dateland Park Storm
Damage Fabric
Replacements
Phone: (442) 400-1382 Phone: 760-250-7824
Quote No: CA1023AD08924 Email: [email protected] Email: ashley.donde@usashade.com Billing Address Informa�on: Shipping Address Informa�on: Jobsite Informa�on:

Name: City of Coachella Name: USA SHADE SoCal
Warehouse Name: Dateland Park
Address: 1515 Sixth St. Address: Address: 51805 Shady Lane City: Coachella City: City: Coachella
State: CA State: State: CA
Zip Code: 92236 Zip Code: Zip Code: 92236
Contact: Janeth Lara Contact: Contact: Janeth Lara
Email: [email protected] Email: Email: [email protected] Phone: (442) 400-1382 Phone: Phone: (442) 400-1382
NOTE: This message is intended only for the use of the individual to whom it is addressed, and contains informa�on that is privileged, confiden�al, and exempt from disclosure under applicable law. If you are not the intended recipient, or the employee or agent responsible for delivering this message to the intended recipient, you are hereby no�fied that any unauthorized disclosure, distribu�on, or copying of this communica�on is strictly prohibited. If you have received this communica�on in error, please no�fy us immediately by phone and return the original message to the applicable address above.

CORPORATE ADDRESS:
2580 Esters Blvd., Suite 100 DFW
Airport, TX 75261
MAILING ADDRESS:

P.O. Box 3467 Coppel, TX 75019
REMITTANCE ADDRESS:

P.O. Box 734158 Dallas, TX 75373-4158
SOUTHERN CALIFORNIA:
1085 N. Main Street, Suite C
Orange, CA 92867
NORTHERN CALIFORNIA:
927 Enterprise Way, Suite A
Napa, CA 94558
ARIZONA:
2415 S. 18th Place
Phoenix, AZ 85024
LAS VEGAS:
3111 So. Valley View Blvd. Suite B-117
Las Vegas, NV 89102

Item 17.
www.usa-shade.com 800-966-5005
AZ: 289388 CA: 989458 LA: 61718 NV: 78724 NV:78724 NM: 383826 TN: 68712 DIR: 1000003533

PRODUCTS

QTY ITEM DETAILS UNIT PRICE TOTAL
1 45� x 60� MLMPSS
Replacement 1 Panel
(Include cables and cable
hardware)
Fabric Type Fabric Color Electrical Provisions
Colourshade_FR Desert Sand (T&B)
Steel Finish Steel Color Cable/HDW Finish
Galvanized
Foo�ng Type Moun�ng Type Anchor Bolts
1 45� x 60� MPMLSS Fabric
Panels (Includes new cables
and cable hardware)
Fabric Type Fabric Color Electrical Provisions
Colourshade_FR Desert Sand (T&B)
Steel Finish Steel Color Cable/HDW Finish
Galvanized
Foo�ng Type Moun�ng Type Anchor Bolts
1 30� Hexagon (Includes new
cables and cable hardware)
Fabric Type Fabric Color Electrical Provisions
Colourshade_FR Desert Sand (T&B)
Steel Finish Steel Color Cable/HDW Finish
Galvanized
Foo�ng Type Moun�ng Type Anchor Bolts
UNIT TOTAL:

Item 17.

QTY UNIT TOTAL
7500 PER SFT $48,150.00
90 PER LFT $556.40
8100 PER LFT $556.40
$438.02
$49,700.82
$4,348.82
64 PER HR $6,999.04
0 PER HR $0.00
8 PER HOUR $874.88
0 PER HR $0.00
2 PER WEEK $1,541.56
0 PER WEEK $0.00
0 PER HR $0.00
0 $0.00
TOTAL $63,465.12

INCLUDED EXCLUDED INCLUDED EXCLUDED

CMAS PRICING

PART NUMBER DESCRIPTION UNIT PRICE
COLOURSHADE FABRIC REPLACEMENT $6.42
GALVANIZED AIRCRAFT CABLE UP TO 1/2" $4.28
Shipping and Handling $438.02
Taxable Subtotal
Sales Tax 8.75%
Laborer, Journeyman $109.36
Ironworker, Journeyman $135.71
Site Assessment $109.36
Project Management $171.28
Reach Fork up to 8k $2,141.06
Scissor Lift $770.78
Engineering $269.77
NSP (Non Specifically Priced) Overnight / Per Diem
USA SHADE reserves the right to implement a surcharge for significant increases in raw materials, including the following, but not limited to: fuel, steel, fabric, and concrete. Proposal pricing is only valid for 30 days due to the fluctuation in pricing. Due to recent significant increases experienced in raw steel and fabric materials, it may be necessary to order, invoice, and receive payments for steel and fabric as soon as final sizing can be determined.

ENGINEERING REQUIREMENTS NOTES
Building Code
Pricing based on Sourcewell Contract # 010521-LTS
Wind Load
Snow Load
No. of Sealed Drawings
Calculations Required

INCLUSIONS / EXCLUSIONS
AZ: 289388 CA: 989458 LA: 61718 NV: 78724 NV:78724 NM: 383826 TN: 68712 DIR: 1000003533 Design and Engineering of Foundation Demolition (Existing Structures) Reactions and Loads for attachment to Walls, Rooftops, or Other Payment and Performance Bonds Foundation Location and Elevation Survey Special Inspection Fees

ENGINEERING REQUIREMENTS INSTALLATION - MISCELLANEOUS
Sealed Drawings & Calculations Prevailing Wage / Certified Payroll FABRIC REINFORCEMENTS (RIDGE & RAFTER) $8.56
Crane: should a crane be required and direct access not available, additional costs will incur by way of a Change Order Revised Foundations: pricing based on standard drilled pier foundations; if existing site conditions and/or constraints require revised foundations (i.e. spread footing), additional costs will incur by way of a Change Order
Undergrounds: existing underground utilities, irrigation, etc. to be relocated/capped by others – USA Shade will provide Dig Alert only www.usa-shade.com 800-966-5005
Permit Fee Temporary Fencing
DSA Submittal & Fees Water and Electrical
Design and Engineering of Structure Landscape Repair
Permit Submittal Union Wages
Drawing Size

Item 17.
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AZ: 289388 CA: 989458 LA: 61718 NV: 78724 NV:78724 NM: 383826 TN: 68712 DIR: 1000003533 Construc�on Assump�ons
1) The designated area for our structures will be accessible by drive-up for unloading of our trucks and equipment, including personnel man-li�s, forkli�s, etc. Should a crane be required and direct access not available, addi�onal costs for such will be submited by a Change Order. 2) Our pricing is based on the ability to perform all of our work with clear, sequen�al, and con�nuous access without interrup�on during normal day�me working hours. We have assumed one mobiliza�on for the installa�on of founda�ons, steel and fabric; if addi�onal mobiliza�ons are required, there will be an addi�onal charge. We will require exclusive access to the area for our work during the construc�on process.
3) Our pricing does not include daily site delays accessing the work areas. USA SHADE will submit a Change Order for any delays caused by other trades which interfere or cause us to stop working. 4) We will require site sanitary facili�es and refuse containers by others within 200 feet of our work. 5) USA SHADE will leave its work and materials in a clean condi�on at the conclusion of our work. 6) Barricades and public security requirements are not included. 7) Unless specifically included in this proposal, this agreement does not include, and Company will not provide, services, labor, or materials for any of the following work: (a) removal and disposal of any materials containing asbestos or any hazardous materials as defined by the EPA; (b) moving Owner’s property around the installa�on site; (c) repair or replacement of any Purchaser or Owner-supplied materials; or (d) repair of damage to exis�ng surfaces that may occur when construc�on equipment and vehicles are being used in the normal course of construc�on. 8) Pricing for founda�on design is based on drilled pier foo�ngs. In the event the geotechnical report requires an alternate configura�on, any addi�onal costs incurred will be submited to the client by a Change Order.
9) Digging of our founda�ons will not be constrained by any exis�ng concrete or u�li�es. USA SHADE will not be responsible for moving or repairing any underground u�lity lines such as electrical, telephone, gas, water, or sprinkler lines that may be encountered during installa�on. 10) Any addi�onal costs incurred as a result of hard rock condi�ons requiring extra equipment, u�lity removal or repair, resul�ng in delay, will result in addi�onal charges unless they are detailed on asbuilt site drawings provided to USA SHADE or marked on the ground and communicated to USA SHADE in wri�ng prior to installa�on.

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AZ: 289388 CA: 989458 LA: 61718 NV: 78724 NV:78724 NM: 383826 TN: 68712 DIR: 1000003533

GENERAL TERMS & CONDITIONS AND WARRANTY
1) Proposal: The above proposal is valid for 15 days from the date first set forth above. A�er 15 days, we reserve the right to increase prices due to the rise in cost of raw materials, fuel, or other cost increases. When applicable, USA SHADE & Fabric Structures reserves the right to implement a surcharge for significant increases in raw materials, including, but not limited to; fuel, steel, and concrete. Due to the dura�on of �me between proposals, contracts, and final installa�on, USA SHADE & Fabric Structures reserves the right to implement this surcharge, when applicable. 2) Purchase: By execu�ng this proposal, or submi�ng a purchase order pursuant to this proposal (which shall incorporate the terms of this agreement specifically by reference) which is accepted by USA SHADE & Fabric Structures (the “Company”), the purchaser iden�fied above (“you” or the “Purchaser”) agrees to purchase Shade Structures brand shade structures (“Structures”) and the services to be provided by the Company, as detailed in the “Structure Pricing” and “General Scope of Work” sec�ons of this agreement, above, or in the relevant purchase order accepted by the Company, for use by Purchaser or for installa�on by Company or Purchaser on behalf of a thirdparty who will be the ul�mate owner of the Structures (the ul�mate owner of a Structure, whether Purchaser or a third-party, being the “Owner”).
3) Short Ship Claims: Purchaser has 15 days from receipt of the structures to file a short ship report in wri�ng to its sales representa�ve. Company will not honor claims made a�er this �me. 4) Short Ship Claims: Purchaser has 15 days from receipt of the structures to file a short ship report in wri�ng to its sales representa�ve. Company will not honor claims made a�er this �me. 5) Bonding Guidelines: If Purchaser will use or provide the Structures and Services for an Owner other than Purchaser (including, without limita�on, as a subcontractor of Purchaser), Purchaser will include the following statement in Purchaser’s contract with Owner:
“The manufacturer’s warranty for the Shade Structures brand shade structures is a separate document between USA SHADE & Fabric Structures and the ul�mate owner of the Shade Structures brand shade structures, which will be provided to the ul�mate owner at the �me of comple�on of the installa�on and other services to be provided by USA SHADE & Fabric Structures. Due to surety requirements, any performance and/or payment bond will cover only the first year of the USA SHADE & Fabric Structures warranty.” 6) Insurance Requirements: Company is not required to provide any insurance coverage in excess of Company’s standard insurance. A copy of theCompany’s standard insurance is available for your review prior to acceptance of the Company’s proposal.
7) Payment: Terms of payment are defined in the “Pricing Details” sec�on and are specific to this contract. For purposes of this agreement, “Comple�on” is defined as being the point at which the Structure is suitable for its intended use, the issue of occupancy consent, or a final building department approval is issued, whichever occurs first. Progress billing and payment will be required. All payments must be made to Shade Structures, Inc., P.O. Box 734158, Dallas, TX 75373- 4158. Company may use all remedies available to it under current laws including, but not limited

Item 17.
www.usa-shade.com 800-966-5005
AZ: 289388 CA: 989458 LA: 61718 NV: 78724 NV:78724 NM: 383826 TN: 68712 DIR: 1000003533 to, filing of liens against the property and using a collec�on agency or the courts to secure the collec�on of the outstanding debt.
8) Lien Releases: Upon request by Owner, Company will issue appropriate par�al lien releases as corresponding payments are received from Purchaser, but prior to receiving final payment from Purchaser or Owner. Company will provide a full release of liens upon receipt of final payment. In accordance with state laws, Company reserves the right to place a lien on the property if final payment has not been received 10 days prior to the filing deadline for liens. 9) Site Plan Approval, Permit/s, Permit Fees, Plans, Engineering Drawings, and Surveying: Site plan approval, permits, permit fees, plans, engineering drawings, and surveying are specifically excluded from this agreement and the Services unless specified under the “General Scope of Work”. The Company does not in any way warrant or represent that a permit or site plan approval for construc�on will be obtained. Sealed engineered drawings that are required but not included in the “General Scope of Work” will result in an addi�onal cost to Purchaser. 10) Manufacturing & Delivery: Manufacturing lead-�me from Company’s receipt of the “No�ce To Proceed” is approximately 6 to 8 weeks for standard structures, and 8 to 12 weeks for custom structures. Delivery is approximately 1 week therea�er. Delivery of structures may be prior to or at start of assembly. Please note that these �melines do not include approval or permi�ng �meframes.
11) Returned Product, Deposits, and/or Cancelled Order: Within the first 45 days a�er shipment from our facility, all returned product(s) and cancelled orders are subject to a 50% restocking fee. No returns are available following this 45 day period. All deposits are non-refundable. All expenses incurred (engineering, site surveys, shipping, handling, etc.) are the responsibility of the Purchaser, up to no�ce of cancella�on.
12) Concealed Condi�ons: ”Concealed condi�ons” include, without limita�on, water, gas, sprinkler, electrical and sewage lines, post tension cables, and steel rebar. This agreement is based solely on observa�ons the Company was able to make either by visual inspec�on or by drawings and/or plans submited by Owner at the �me this agreement was bid. If addi�onal Concealed Condi�ons are discovered once work has commenced, which were not visible at the �me this proposal was bid, Company will stop work and indicate these unforeseen Concealed Condi�ons to Purchaser or Owner so that Purchaser and Company can execute a Change Order for any addi�onal work. In any event, any damage caused by or to unforeseen Concealed Condi�ons is the sole responsibility of the Purchaser and Company shall not be held liable for any such damage. Soil condi�ons are assumed to be soil that does not contain any water, hard rock (such as limestone, caliche, etc.), rocks larger than 4 inches in diameter, or any other condi�on that will require addi�onal labor, equipment and/or materials not specified by the Purchaser or Owner in the bidding process. Any condi�on requiring addi�onal labor, equipment, and/or materials to complete the drilling or concrete opera�ons will require a Change Order before Company will complete the process. Price quotes are based on a drilled pier foo�ng. Any varia�on will incur addi�onal charges (i.e. spread foo�ngs, concrete mat, sand, water, landfill, etc.). Costs for foo�ng and installa�on do not include any allowance for extending below frost lines (the addi�onal costs for which vary by geographical region)
13) Changes in the Work: During the course of this project, Purchaser may order changes in the work (both addi�ons and dele�ons). Addi�onally, an approving agency may require changes in the work

Item 17.
www.usa-shade.com 800-966-5005
AZ: 289388 CA: 989458 LA: 61718 NV: 78724 NV:78724 NM: 383826 TN: 68712 DIR: 1000003533 from the original design or engineering quoted and provided by the Company (both addi�ons and dele�ons.) The cost of these changes will be determined by the Company, and a Change Order form must be completed and signed by both the Purchaser and the Company, which will detail the “General Scope of the Change Order”. Should any Change Order be essen�al to the comple�on of the project, and the Purchaser refuses to authorize such Change Order, then Company will be deemed to have performed its part of the project, and the project and services will be terminated.

Upon such termina�on, Company will submit a final billing to Purchaser for payment, less a labor allowance for work not performed but including addi�onal charges incurred due to the stoppage.

No credit will be allowed for materials sold and supplied, which will remain the property of the Purchaser.
14) Indemnifica�on: To the fullest extent permited by law, Purchaser shall indemnify, defend, and hold harmless the Company and its consultants, agents, and employees or any of them from and against claims, damages, losses and expenses, including, but not limited to, atorneys’ fees related to the installa�on of the Structure or performance of the services, provided that such claim, damage, loss, or expense is atributable to bodily injury to, sickness, disease, or death of a person, or to injury to or destruc�on of tangible property, but only to the extent caused by the negligent acts or omissions of the Purchaser or its agents, employees, or subcontractors, or anyone directly or indirectly employed by them or anyone for whose acts they may be liable, regardless of whether or not such claim, damage, loss, or expense is caused in part by a party indemnified hereunder. Such obliga�on shall not be construed to negate, abridge, or reduce other rights or obliga�ons of indemnity that would otherwise exist as to a party or person described in Sec�on 15. 15) Statement of Limited Warranty:
• The structural integrity of all supplied steel is warranted for ten years. • If assembly is provided by the Company, workmanship of the structure is covered for one year, including labor for the removal of any failed part, disassembly (if necessary), cost of shipping, and reassembly.
• All steel surface finishes are warranted for one year. • Shadesure™, Colourshade® FR, eXtreme 32™, Commercial 95™, SaFRshade™, and Monotec 370™ fabrics all carry a ten year limited manufacturer’s warranty against failure from significant fading, deteriora�on, breakdown, outdoor heat, cold, or discolora�on. Should the fabric need to be replaced under the warranty, the Company will manufacture and ship a new replacement fabric at no charge for the first six years, therea�er pro-rated at 20% per year over the remaining four years. The following are excep�ons to the preceding warranty terms:
o Shadesure™ fabrics in Red, Yellow, Atomic Orange, Electric Purple, Zesty Lime, Cinnamon, Olive, and Mulberry carry a five year pro-rated o Fabric tops atached to Coolbrella™ structures carry a three year warranty; o Individual fabric tops measuring greater than 40’ in length are covered by a non-prorated five year warranty;
o Precontraint 502™ waterproof membrane is subject to an eight year prorated warranty. • Sewing thread is warranted for ten years.

Item 17.
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AZ: 289388 CA: 989458 LA: 61718 NV: 78724 NV:78724 NM: 383826 TN: 68712 DIR: 1000003533 • These limited warran�es are effec�ve from the date of sale, or, if assembly is provided by the Company, upon receipt by Company from Purchaser of a completed and signed “Customer Checklist and Sign-off” form.
• In its sole discre�on, the Company will repair and or/replace defec�ve structures, products or workmanship, or refund that por�on of the price related to the defec�ve product, labor, or service rendered.
• The Company reserves the right, in cases where certain fabric colors have been discon�nued, to offer the Purchaser or Owner a choice of available alterna�ve colors to replace the warranted fabric. The Company does not guarantee that any par�cular color will be available for any period of �me, and reserves the right to discon�nue any color for any reason, without recourse by the Purchaser or Owner of the discon�nued fabric color. • Should the Purchaser or Owner sell the structures to another party, the warranty cannot be transferred to the new owner without a complete and thorough on-site inspec�on performed by a Company representa�ve. Please contact the Company at warranty@usashade.com for more details. • All warranty claims covering Company supplied structures, products, and services must be submited by Purchaser or Owner in wri�ng to the Company within thirty days from the date of discovery of the alleged defect and must include a detailed descrip�on and applicable photographs of the alleged defect or problem. Warranty claims should be submited by email to [email protected].
• Purchaser or Owner agrees that venue for any court ac�on to enforce these limited warran�es shall be in the City or County of Dallas in the State of Texas, USA. • These limited warran�es are void if:
o the supplied structures, products, services and/or labor are not paid for in full;
o the structures are not assembled in strict compliance with USA SHADE specifica�ons;
o any changes, modifica�ons, addi�ons, or atachments are made to the structures in any way, without prior writen approval from the Company.

Specifically, no signs, objects, fans, light fixtures, etc. may be hung from the structures, unless specifically engineered by the Company. • These limited warran�es do not cover defects and/or damages caused by:
o normal wear and tear;
o misuse, willful or inten�onal damage, vandalism, contact with chemicals, cuts and Acts of God (i.e. tornado, hurricane, micro/macros burst, earthquake, wildfires, etc.);
o ice, snow or wind loads in excess of the designed load parameters engineered for the supplied structures;
o use, maintenance, neglect, repair, and/or service inconsistent with the Company’s writen care and maintenance instruc�ons, provided with the order.

Item 17.
www.usa-shade.com 800-966-5005
AZ: 289388 CA: 989458 LA: 61718 NV: 78724 NV:78724 NM: 383826 TN: 68712 DIR: 1000003533 • The limited warran�es explicitly exclude:
o workmanship related to assembly not provided by the Company or its agents;
o fabric curtains, valances, and flat ver�cal panels;
o fabric tops installed on structures that were not engineered and originally supplied by the Company.
• THE COMPANY SHALL NOT BE LIABLE FOR ANY INCIDENTAL, CONSEQUENTIAL, SPECIAL,

LIQUIDATED, EXEMPLARY, OR PUNITIVE DAMAGES, OR ANY LOSS OF REVENUE, PROFIT, USE

OR GOODWILL, WHETHER BASED UPON CONTRACT, TORT (INCLUDING NEGLIGENCE), OR

ANY OTHER LEGAL THEORY, ARISING OUT OF A BREACH OF THIS WARRANTY OR IN

CONNECTION WITH THE SALE, INSTALLATION, MAINTENANCE, USE, OPERATION OR REPAIR OF ANY PRODUCT OR SERVICE. IN NO EVENT WILL THE COMPANY BE LIABLE FOR ANY

AMOUNT GREATER THAN THE PURCHASE PRICE FOR ANY PRODUCT OR SERVICE PROVIDED BY THE COMPANY.
• THE FOREGOING LIMITED WARRANTY IS THE SOLE AND EXCLUSIVE WARRANTY FOR THE COMPANY’S PRODUCTS AND SERVICES, AND IS IN LIEU OF ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, IN LAW OR IN FACT. SELLER SPECIFICALLY DISCLAIMS ALL OTHER

WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, WITHOUT LIMITATION, ALL IMPLIED

WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR USE OR PURPOSE,

AND ANY IMPLIED WARRANTIES ARISING OUT OF COURSE OF DEALING OR PERFORMANCE OR TRADE USAGE. PURCHASER, BY ACCEPTANCE AND USE OF THIS LIMITED WARRANTY,

WAIVES ANY RIGHTS IT WOULD OTHERWISE HAVE TO CLAIM OR ASSERT THAT THIS LIMITED WARRANTY FAILS OF ITS ESSENTIAL PURPOSE.

Colourshade ® and eXtreme 32™ are registered trademarks of Mul�knit Pty. Ltd.

Commercial 95™ and SaFRshade™ are registered trademarks of Gale Pacific USA Inc Monotec 370™ is a registered trademark of PRO-KNIT Industries Pty. Ltd.

Precontraint 502™ is a registered trademark of Serge Ferrari North America, Inc. 16) Assembly/Installa�on:
• Company will no�fy Purchaser of the scheduled assembly date. Owner agrees to have an owner representa�ve meet the assembly crew at the job site on the scheduled assembly date to verify the exact loca�on where the structure(s) is to be placed. • Labor for the removal, assembly, and/or freight charges will only be covered by Company in instances where the structures supplied and installed by Company are determined by the Company to be defec�ve. In all cases where structures are not installed by Company, all labor for the removal, assembly, and/or freight of the structures will be the Purchaser’s responsibility. • Installa�on prices are based on a single mobiliza�on charge. If addi�onal mobiliza�ons are required, there will be addi�onal charges.
• If the requested services require Company access to Owner’s premises, Company will be provided access to the Owner’s premises free and clear of debris, automobiles, or other interference Monday ~ Friday during the hours of 8:00am to 6:00pm, and Company will have access to water and electrical facili�es during installa�on. Addi�onal charges will apply if

Item 17.
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AZ: 289388 CA: 989458 LA: 61718 NV: 78724 NV:78724 NM: 383826 TN: 68712 DIR: 1000003533 u�li�es are not easily accessible. Where applicable, all vehicles will be moved prior to Company’s crew beginning any installa�on.
• Company will not be responsible for moving or repairing any underground u�lity lines such as electrical, telephone, gas, water, or sprinkler lines that may be encountered during installa�on. • Any addi�onal costs incurred as a result of hard rock condi�ons requiring extra equipment, u�lity removal or repair resul�ng in delay will result in addi�onal charges unless they are detailed on as-built site drawings provided to Company or marked on the ground and communicated to Company in wri�ng prior to fabrica�on and installa�on. 17) Installa�on/Assembly on-site: Where installa�on/assembly is part of the services, Purchaser must provide the Company with a detailed drawing prepared by or for the Owner showing exactly where the structures are to be assembled as well as detailing any obstacles or other impediments that may cause the assembly process to be more difficult. Any fixture(s), e.g., playground, pools, etc., that the structures are to be assembled over must also be detailed, along with their peak heights (if applicable).
18) Site/Use Review by Purchaser: Company relies on the Purchaser to determine that the structures ordered are appropriate and safe for the Owner’s installa�on site and/or intended use. Company is not responsible for damages or injuries resul�ng from collisions by moving objects or persons with the structure post(s). Company can recommend, or supply at addi�onal cost, padding for posts from a third party manufacturer.
19) Preparatory Work: Where installa�on/assembly is part of the services and in the event that the founda�on or job site is not suitable or ready for assembly to begin on the scheduled day, a Delay of Order no�fica�on must be sent to Company at least 4 working days prior, in order to allow Company to reschedule the project. In the event that Company is not no�fied and incurs an expense in atemp�ng to execute the assembly, a re-mobiliza�on charge may be charged to Purchaser before Company will reschedule the assembly.
20) Delega�on: Subcontractors: The services and the manufacturing and assembly of the structures may be performed by subcontractors under appropriate agreements with the Company. 21) Force Majeure: Imprac�cability: The Company shall not be charged with any loss or damage for failure or delay in delivering or assembling of the structures when such failure or delay is due to any cause beyond the control of the Company, due to compliance with governmental regula�ons or orders, or due to any Acts of God, strikes, lockouts, slowdowns, wars, or shortages in transporta�on, materials or labor.
22) Dispute Resolu�on: Any controversy or claim arising out of or related to this agreement must be setled by binding arbitra�on administered in Dallas, TX by a single arbitrator selected by the par�es or by the American Arbitra�on Associa�on, and conducted in accordance with the construc�on industry arbitra�on rules. Judgment upon the award may be entered in any court having jurisdic�on thereof.
23) En�re Agreement; No Reliance: This agreement represents and contains the en�re agreement between the par�es. Prior discussion or verbal representa�ons by the par�es that are not contained in this agreement are not part of this agreement. Purchaser hereby acknowledges that it has not received or relied upon any statements or representa�ons by Company or its agents which

Item 17.
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AZ: 289388 CA: 989458 LA: 61718 NV: 78724 NV:78724 NM: 383826 TN: 68712 DIR: 1000003533 are not expressly s�pulated herein, including without limita�on any statements as to the structures, warran�es, or services provided hereunder.
24) No Third-Party Beneficiaries: This agreement creates no third-party rights or obliga�ons between Company and any other person, including any Owner who is not also a Purchaser. It is understood and agreed that the par�es do not intend that any third party should be a beneficiary of this agreement.
25) Governing Law: The agreement will be construed and enforced in accordance with the laws of the State of Texas.
26) Assignment: Purchaser may not assign this agreement, by opera�on of law or otherwise, without the prior writen consent of Company. The agreement shall be binding upon and insure to the benefit of the Company and the Purchaser, and their successors and permited assigns. 27) Electronic Signatures. Each party agrees that the electronic signatures of the par�es to this Agreement, whether digital or encrypted, including but not limited to the use of a typed name, are intended to authen�cate this wri�ng and to have the same force and effect as manual signatures.

Electronic signature means any electronic sound, symbol, or process atached to or logically associated with a record and executed and adopted by a party with the intent to sign such record, including but not limited to typed or email electronic signatures.

PURCHASER: SELLER:

Shade Structures, Inc. DBA USA Shade
NOTE: All purchase orders and contracts should be drafted in the name of Shade Structures, Inc.

Signature:

By:

Title:

Date:

Signature:

By:

Title:

Date:

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www.usa-shade.com 800-966-5005
AZ: 289388 CA: 989458 LA: 61718 NV: 78724 NV:78724 NM: 383826 TN: 68712 DIR: 1000003533

SOURCEWELL PROPOSAL
Today’s Date: 10/5/2023
Project Informa�on: Sales Informa�on:

Purchaser: Contact: Lara, Janeth Sales Rep: Donde, Ashley Project Name: Shady Lane Park Storm Dam Phone: (442) 400-1382 Phone: 760-250-7824 Quote No: CA1023AD08937-R0 Email: [email protected] Email: ashley.donde@usashade.com Billing Address Informa�on: Shipping Address Informa�on: Jobsite Informa�on:

Name: City of Coachella Name: USA SHADE SoCal
Warehouse Name: Shady Lane Park
Address: 1515 Sixth St. Address: Address: Corner Shady Lane and Avenue 52
City: Coachella City: City: Coachella
State: CA State: State: CA
Zip Code: 92236 Zip Code: Zip Code: 92236
Contact: Janeth Lara Contact: Contact: Janeth Lara
Email: [email protected] Email: Email: [email protected] Phone: 4424001382 Phone: Phone: 4424001382
NOTE: This message is intended only for the use of the individual to whom it is addressed, and contains informa�on that is privileged, confiden�al, and exempt from disclosure under applicable law. If you are not the intended recipient, or the employee or agent responsible for delivering this message to the intended recipient, you are hereby no�fied that any unauthorized disclosure, distribu�on, or copying of this communica�on is strictly prohibited. If you have received this communica�on in error, please no�fy us immediately by phone and return the original message to the applicable address above.

CORPORATE ADDRESS:
2580 Esters Blvd., Suite 100 DFW
Airport, TX 75261
MAILING ADDRESS:

P.O. Box 3467 Coppel, TX 75019
REMITTANCE ADDRESS:

P.O. Box 734158 Dallas, TX 75373-4158
SOUTHERN CALIFORNIA:
1085 N. Main Street, Suite C
Orange, CA 92867
NORTHERN CALIFORNIA:
927 Enterprise Way, Suite A
Napa, CA 94558
ARIZONA:
2415 S. 18th Place
Phoenix, AZ 85024
LAS VEGAS:
3111 So. Valley View Blvd. Suite B-117
Las Vegas, NV 89102
City of Coachella

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AZ: 289388 CA: 989458 LA: 61718 NV: 78724 NV:78724 NM: 383826 TN: 68712 DIR: 1000003533

PRODUCTS

QTY ITEM DETAILS UNIT PRICE TOTAL
2 15� x 25� Slanted Shade
Fabric Replacements
(Includes new cables and
cable hardware)
Fabric Type Fabric Color Electrical Provisions
Commercial_95FR
Steel Finish Steel Color Cable/HDW Finish
Galvanized
Foo�ng Type Moun�ng Type Anchor Bolts
UNIT TOTAL: (see next page)

Item 17.

QTY UNIT TOTAL
750 PER SFT $4,815.00
90 PER LFT $770.40
176 PER LFT $753.28
$486.34
$6,825.02
$597.19
32 PER HR $3,499.52
0 PER HR $0.00
8 PER HOUR $874.88
0 PER HR $0.00
0 PER WEEK $0.00
0 PER WEEK $0.00
0 PER HR $0.00
1 $750.00
TOTAL $12,546.61

INCLUDED EXCLUDED INCLUDED EXCLUDED
FABRIC REINFORCEMENTS (RIDGE & RAFTER) $8.56
Crane: should a crane be required and direct access not available, additional costs will incur by way of a Change Order Revised Foundations: pricing based on standard drilled pier foundations; if existing site conditions and/or constraints require revised foundations (i.e. spread footing), additional costs will incur by way of a Change Order
Undergrounds: existing underground utilities, irrigation, etc. to be relocated/capped by others – USA Shade will provide Dig Alert only www.usa-shade.com 800-966-5005
Permit Fee Temporary Fencing
DSA Submittal & Fees Water and Electrical
Design and Engineering of Structure Landscape Repair
Permit Submittal Union Wages
Drawing Size

INCLUSIONS / EXCLUSIONS
AZ: 289388 CA: 989458 LA: 61718 NV: 78724 NV:78724 NM: 383826 TN: 68712 DIR: 1000003533 Design and Engineering of Foundation Demolition (Existing Structures) Reactions and Loads for attachment to Walls, Rooftops, or Other Payment and Performance Bonds Foundation Location and Elevation Survey Special Inspection Fees

ENGINEERING REQUIREMENTS INSTALLATION - MISCELLANEOUS
Sealed Drawings & Calculations Prevailing Wage / Certified Payroll USA SHADE reserves the right to implement a surcharge for significant increases in raw materials, including the following, but not limited to: fuel, steel, fabric, and concrete. Proposal pricing is only valid for 30 days due to the fluctuation in pricing. Due to recent significant increases experienced in raw steel and fabric materials, it may be necessary to order, invoice, and receive payments for steel and fabric as soon as final sizing can be determined.

ENGINEERING REQUIREMENTS NOTES
Building Code
Pricing based on Sourcewell Contract # 010521-LTS
Wind Load
Snow Load
No. of Sealed Drawings
Calculations Required
Engineering $269.77
NSP (Non Specifically Priced) Overnight / Per Diem
Reach Fork up to 8k $2,141.06
Scissor Lift $770.78
Site Assessment $109.36
Project Management $171.28
Laborer, Journeyman $109.36
Ironworker, Journeyman $135.71
Taxable Subtotal
Sales Tax 8.75%
GALVANIZED AIRCRAFT CABLE UP TO 1/2" $4.28
Shipping and Handling $486.34

CMAS PRICING

PART NUMBER DESCRIPTION UNIT PRICE
COLOURSHADE FABRIC REPLACEMENT $6.42

Item 17.
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AZ: 289388 CA: 989458 LA: 61718 NV: 78724 NV:78724 NM: 383826 TN: 68712 DIR: 1000003533 Construc�on Assump�ons
1) The designated area for our structures will be accessible by drive-up for unloading of our trucks and equipment, including personnel man-li�s, forkli�s, etc. Should a crane be required and direct access not available, addi�onal costs for such will be submited by a Change Order. 2) Our pricing is based on the ability to perform all of our work with clear, sequen�al, and con�nuous access without interrup�on during normal day�me working hours. We have assumed one mobiliza�on for the installa�on of founda�ons, steel and fabric; if addi�onal mobiliza�ons are required, there will be an addi�onal charge. We will require exclusive access to the area for our work during the construc�on process.
3) Our pricing does not include daily site delays accessing the work areas. USA SHADE will submit a Change Order for any delays caused by other trades which interfere or cause us to stop working. 4) We will require site sanitary facili�es and refuse containers by others within 200 feet of our work. 5) USA SHADE will leave its work and materials in a clean condi�on at the conclusion of our work. 6) Barricades and public security requirements are not included. 7) Unless specifically included in this proposal, this agreement does not include, and Company will not provide, services, labor, or materials for any of the following work: (a) removal and disposal of any materials containing asbestos or any hazardous materials as defined by the EPA; (b) moving Owner’s property around the installa�on site; (c) repair or replacement of any Purchaser or Owner-supplied materials; or (d) repair of damage to exis�ng surfaces that may occur when construc�on equipment and vehicles are being used in the normal course of construc�on. 8) Pricing for founda�on design is based on drilled pier foo�ngs. In the event the geotechnical report requires an alternate configura�on, any addi�onal costs incurred will be submited to the client by a Change Order.
9) Digging of our founda�ons will not be constrained by any exis�ng concrete or u�li�es. USA SHADE will not be responsible for moving or repairing any underground u�lity lines such as electrical, telephone, gas, water, or sprinkler lines that may be encountered during installa�on. 10) Any addi�onal costs incurred as a result of hard rock condi�ons requiring extra equipment, u�lity removal or repair, resul�ng in delay, will result in addi�onal charges unless they are detailed on asbuilt site drawings provided to USA SHADE or marked on the ground and communicated to USA SHADE in wri�ng prior to installa�on.

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AZ: 289388 CA: 989458 LA: 61718 NV: 78724 NV:78724 NM: 383826 TN: 68712 DIR: 1000003533

GENERAL TERMS & CONDITIONS AND WARRANTY
1) Proposal: The above proposal is valid for 15 days from the date first set forth above. A�er 15 days, we reserve the right to increase prices due to the rise in cost of raw materials, fuel, or other cost increases. When applicable, USA SHADE & Fabric Structures reserves the right to implement a surcharge for significant increases in raw materials, including, but not limited to; fuel, steel, and concrete. Due to the dura�on of �me between proposals, contracts, and final installa�on, USA SHADE & Fabric Structures reserves the right to implement this surcharge, when applicable. 2) Purchase: By execu�ng this proposal, or submi�ng a purchase order pursuant to this proposal (which shall incorporate the terms of this agreement specifically by reference) which is accepted by USA SHADE & Fabric Structures (the “Company”), the purchaser iden�fied above (“you” or the “Purchaser”) agrees to purchase Shade Structures brand shade structures (“Structures”) and the services to be provided by the Company, as detailed in the “Structure Pricing” and “General Scope of Work” sec�ons of this agreement, above, or in the relevant purchase order accepted by the Company, for use by Purchaser or for installa�on by Company or Purchaser on behalf of a thirdparty who will be the ul�mate owner of the Structures (the ul�mate owner of a Structure, whether Purchaser or a third-party, being the “Owner”).
3) Short Ship Claims: Purchaser has 15 days from receipt of the structures to file a short ship report in wri�ng to its sales representa�ve. Company will not honor claims made a�er this �me. 4) Short Ship Claims: Purchaser has 15 days from receipt of the structures to file a short ship report in wri�ng to its sales representa�ve. Company will not honor claims made a�er this �me. 5) Bonding Guidelines: If Purchaser will use or provide the Structures and Services for an Owner other than Purchaser (including, without limita�on, as a subcontractor of Purchaser), Purchaser will include the following statement in Purchaser’s contract with Owner:
“The manufacturer’s warranty for the Shade Structures brand shade structures is a separate document between USA SHADE & Fabric Structures and the ul�mate owner of the Shade Structures brand shade structures, which will be provided to the ul�mate owner at the �me of comple�on of the installa�on and other services to be provided by USA SHADE & Fabric Structures. Due to surety requirements, any performance and/or payment bond will cover only the first year of the USA SHADE & Fabric Structures warranty.” 6) Insurance Requirements: Company is not required to provide any insurance coverage in excess of Company’s standard insurance. A copy of theCompany’s standard insurance is available for your review prior to acceptance of the Company’s proposal.
7) Payment: Terms of payment are defined in the “Pricing Details” sec�on and are specific to this contract. For purposes of this agreement, “Comple�on” is defined as being the point at which the Structure is suitable for its intended use, the issue of occupancy consent, or a final building department approval is issued, whichever occurs first. Progress billing and payment will be required. All payments must be made to Shade Structures, Inc., P.O. Box 734158, Dallas, TX 75373- 4158. Company may use all remedies available to it under current laws including, but not limited

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AZ: 289388 CA: 989458 LA: 61718 NV: 78724 NV:78724 NM: 383826 TN: 68712 DIR: 1000003533 to, filing of liens against the property and using a collec�on agency or the courts to secure the collec�on of the outstanding debt.
8) Lien Releases: Upon request by Owner, Company will issue appropriate par�al lien releases as corresponding payments are received from Purchaser, but prior to receiving final payment from Purchaser or Owner. Company will provide a full release of liens upon receipt of final payment. In accordance with state laws, Company reserves the right to place a lien on the property if final payment has not been received 10 days prior to the filing deadline for liens. 9) Site Plan Approval, Permit/s, Permit Fees, Plans, Engineering Drawings, and Surveying: Site plan approval, permits, permit fees, plans, engineering drawings, and surveying are specifically excluded from this agreement and the Services unless specified under the “General Scope of Work”. The Company does not in any way warrant or represent that a permit or site plan approval for construc�on will be obtained. Sealed engineered drawings that are required but not included in the “General Scope of Work” will result in an addi�onal cost to Purchaser. 10) Manufacturing & Delivery: Manufacturing lead-�me from Company’s receipt of the “No�ce To Proceed” is approximately 6 to 8 weeks for standard structures, and 8 to 12 weeks for custom structures. Delivery is approximately 1 week therea�er. Delivery of structures may be prior to or at start of assembly. Please note that these �melines do not include approval or permi�ng �meframes.
11) Returned Product, Deposits, and/or Cancelled Order: Within the first 45 days a�er shipment from our facility, all returned product(s) and cancelled orders are subject to a 50% restocking fee. No returns are available following this 45 day period. All deposits are non-refundable. All expenses incurred (engineering, site surveys, shipping, handling, etc.) are the responsibility of the Purchaser, up to no�ce of cancella�on.
12) Concealed Condi�ons: ”Concealed condi�ons” include, without limita�on, water, gas, sprinkler, electrical and sewage lines, post tension cables, and steel rebar. This agreement is based solely on observa�ons the Company was able to make either by visual inspec�on or by drawings and/or plans submited by Owner at the �me this agreement was bid. If addi�onal Concealed Condi�ons are discovered once work has commenced, which were not visible at the �me this proposal was bid, Company will stop work and indicate these unforeseen Concealed Condi�ons to Purchaser or Owner so that Purchaser and Company can execute a Change Order for any addi�onal work. In any event, any damage caused by or to unforeseen Concealed Condi�ons is the sole responsibility of the Purchaser and Company shall not be held liable for any such damage. Soil condi�ons are assumed to be soil that does not contain any water, hard rock (such as limestone, caliche, etc.), rocks larger than 4 inches in diameter, or any other condi�on that will require addi�onal labor, equipment and/or materials not specified by the Purchaser or Owner in the bidding process. Any condi�on requiring addi�onal labor, equipment, and/or materials to complete the drilling or concrete opera�ons will require a Change Order before Company will complete the process. Price quotes are based on a drilled pier foo�ng. Any varia�on will incur addi�onal charges (i.e. spread foo�ngs, concrete mat, sand, water, landfill, etc.). Costs for foo�ng and installa�on do not include any allowance for extending below frost lines (the addi�onal costs for which vary by geographical region)
13) Changes in the Work: During the course of this project, Purchaser may order changes in the work (both addi�ons and dele�ons). Addi�onally, an approving agency may require changes in the work