Agenda packet — Coachella City Council, January 24, 2024 (part 1 of 4)

City Hall Council Chamber
1515 Sixth Street, Coachella, California
(760) 398-3502  www.coachella.org
AGENDA

OF A REGULAR MEETING
OF THE

CITY OF COACHELLA

CITY COUNCIL CLOSED SESSION AND REGULAR MEETING

THE COUNCIL SITTING AS THE COACHELLA SANITARY DISTRICT,

COACHELLA FIRE PROTECTION DISTRICT, COACHELLA FINANCING AUTHORITY,

COACHELLA EDUCATIONAL AND GOVERNMENTAL ACCESS CABLE CHANNEL CORPORATION,

COACHELLA WATER AUTHORITY, AND SUCCESSOR AGENCY TO THE COACHELLA REDEVELOPMENT AGENCY

AND COACHELLA PARKS AND RECREATION
January 24, 2024
5:00 PM – CLOSED SESSION
6:00 PM – REGULAR MEETING
In-Person Meeting
Location:

Coachella City Hall
Council Chamber
1515 Sixth Street
Coachella, CA
If you would like to attend the meeting via Zoom, here is the link:
https://us02web.zoom.us/j/88457271898?pwd=REdzU1NoQmpVSFhWTDVaZ0VCekYxdz09 Or One tap mobile : 16699006833,,88457271898#,,,,*606140# Or Telephone:

US: +1 669 900 6833
Webinar ID: 884 5727 1898
Passcode: 606140
Spanish: El idioma español está disponible en Zoom seleccionado la opción en la parte de abajo de la pantalla
 Public comments may be received either in person, via email, telephonically, or via Zoom with a limit of 250 words, or three minutes:
o In Real Time:

If participating in real time via Zoom or phone, during the Public Comment Period, use the “raise hand” function on your computer, or when using a phone, participants can raise their hand by pressing *9 on the keypad.
o In Writing:

Written comments may be submitted to the City Council electronically via email to [email protected]. Transmittal prior to the start of the meeting is required. All written comments received will be forwarded to the City Council and entered into the record. o If you wish, you may leave a message at (760) 262-6240 before 5:30 p.m. on the day of the meeting.  The live stream of the meeting may be viewed online by accessing the city's website at www.coachella.org, and clicking on the "Watch Council Meetings" tab located on the home page, and then clicking on the "live" button.

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Agenda City Council Closed Session and Regular Meeting January 24, 2024

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CALL TO ORDER: - 5:00 P.M.

ROLL CALL:

APPROVAL OF AGENDA:
“At this time the Council/ Board/Corporation/Authority may announce any items being pulled from the Agenda or continued to another date or request the moving of an item on the agenda” PUBLIC COMMENTS (CLOSED SESSION ITEMS):

ADJOURN TO CLOSED SESSION:

1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION PURSUANT TO GOVERNMENT CODE SECTION 54957(b)(1) (1)
Title: City Manager
Title: City Attorney

2. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code Section 54957.6
Agency Representative: City Attorney
Unrepresented Employee: City Manager

3. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Initiation of Litigation Pursuant to Government Code Section 54956.9(d)(4) One (1) Potential Case
RECONVENE REGULAR MEETING: - 6:00 P.M.

PLEDGE OF ALLEGIANCE:

CLOSED SESSION ANNOUNCEMENTS:

PROCLAMATIONS/PRESENTATIONS:

4. Recognition of CYSAS Soccer League Cal South State Tournament Champions

5. Proclamation Presented to Maria Arcos

6. Presentation on Eligible Uses of CDBG FY 2024-25 Funding

7. Pre-approved Accessory Dwelling Unit (ADU) Program Launch

8. Presentation on the 2024 Special Event Calendar
WRITTEN COMMUNICATIONS:

NONE

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Agenda City Council Closed Session and Regular Meeting January 24, 2024

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CONSENT CALENDAR:
(It is recommended that Consent Items be acted upon simultaneously unless separate discussion and/or action is requested by a Council Member or member of the audience.)

9. Regular Meeting Minutes of December 13, 2023, of the City of Coachella, Coachella Sanitary District, Coachella Fire Protection District, Coachella Financing Authority, Coachella Educational and Governmental Access Cable Corporation, Coachella Water Authority, Successor Agency to the Coachella Redevelopment Agency and Coachella Parks and Recreation

10. Investment Report September 30, 2023

11. Investment Report – October 31, 2023

12. Department Quarterly Reports

13. Construction Contract with Demo Unlimited, Inc. in the amount of $177,069.84 plus 10% contingency for the Homesite Demolition of 50020 Kenmore Street and 50021 Balboa Street for the Avenue 50 Widening Project, City Project No. ST-93.

14. Authorize a Community-Based Grant to Support 4 Paws, Inc., in the Amount of $1,000 to Support its NoCost Microchip and Vaccine Clinic for Owned Animals

15. Approve vehicle leases for FY 2023/24 with Enterprise Fleet Management Inc.

Approve vehicle surplus listing and replacement for 2023/2024.

Authorize the City Manager to approve the Lease Rate Quotes for: seven (7) Ford F-150 units, two (2) Ford Escapes, one (1) Toyota Camry sedan and one (1) Passenger Van from Enterprise Fleet Management, Inc.

Authorize FY 23/24 appropriation of $160,329.20 for safety lighting and lease payments of 11 (eleven) new units.

16. Amendment Number Two to the Reimbursement Agreement with the Coachella Valley Association of Governments and Appropriate $29,881 From General Fund for Avenue 48 Arts and Music Line Project, City Project ST-140

17. Authorize City Manager to Approve Park Shade Award Proposals With USA Shade and Appropriate Funds to Allow for Award Totaling $158,757.40 From Unallocated General Funds to the Parks Division

18. Proposal for Engineering Services in the Amount of $119,800.00 for the Extension of Both Sewer and Water Facilities along Avenue 51 & Avenue 52 Within the Proposed Western Service Annexation Area

19. Declare 2007 Fire Truck and 2004 Fire Truck Surplus Units; Authorize Staff to Publicly Auction These Units to the Highest Bidder

20. Approve a New Lease Between the City of Coachella and Sunline Transit Agency for 51260 Cesar Chavez Street; Authorizing City Attorney to Make Minor Non-Substantive Changes

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Agenda City Council Closed Session and Regular Meeting January 24, 2024

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21. Proposal for Coachella Sanitary District Tyler Street Capacity Improvements for on-call Professional Services with Dudek in the amount of $142,808.00

22. Approve Amendment No. 1 to West Coast Arborists increasing compensation by $32,000 for the pruning and vegetation removal at the city owned property located at 89711 Peter Rabbit Lane, Coachella; approve allocation from undesignated general fund reserves to the building maintenance division for $57,000.

23. Authorize a Sponsorship in the Amount of $5,000 to the DAP Health – 30th Annual Steve Chase Humanitarian Awards

24. Voucher Listing- EFT's/Utility Billing Refunds/FY 2023-24 Expenditures as of January 24, 2024, $4,525,756.50
NEW BUSINESS CALENDAR (LEGISLATIVE AND ADMINISTRATIVE):

25. Amendment No. 1 to the Employment Agreement between the City of Coachella and Dr. Gabriel Martin

26. Mayor's Appointments to Various Council Subcommittees, Coachella Valley Association of Government (CVAG) Committees, Other Agencies, etc.

27. Authorize the City of Coachella City Manager to Finalize and Execute a Memorandum of Understanding Between the City of Coachella and the Twenty Nine Palms Mission Indians for Establishment of Dillon Road Maintenance Area, and, Approve Installation of a New Signalized Intersection on Dillon Road Serving the Main Entrance to the 29 Palms Coachella Complex

28. Approve Updating the Days and Times of the Community Field Use Program PUBLIC HEARING CALENDAR (QUASI-JUDICIAL):

NONE
PUBLIC COMMENTS (NON-AGENDA ITEMS):

The public may address the City Council/Board/Corporation/ Authority on any item of interest to the public that is not on the agenda but is in the subject matter jurisdiction thereof. Please limit your comments to three (3) minutes.

REPORTS AND REQUESTS:

Council Comments/Report of Miscellaneous Committees.

City Manager’s Comments.

ADJOURNMENT:

Complete Agenda Packets are available for public inspection at the City Clerk’s Office at 53-462 Enterprise Way, Coachella, California, and on the

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Agenda City Council Closed Session and Regular Meeting January 24, 2024

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City’s website www.coachella.org.

THIS MEETING IS ACCESSIBLE TO PERSONS WITH DISABILITIES

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2024 Special Event Calendar
 February 10th Community Clean-up & HHW
 March 2
nd Day of the Young Child
 March 9th Community Clean-up
 March 17 Suavecito Sunday
 March 23 Coachella Mariachi Festival
 March 26 Cesar Chavez Day (Tentative)
 March 28 Senior Inspiration Awards
 April 6th Arbor Day
 April 20th Farmchella
 May 3-24th May Movies in the Park Series (Fridays)
 July 3 Fourth of July Event
 Sept 14/15 El Grito
 Oct 4-25 October Movies in the Park Series (Fridays)
 Oct 12 th Community Clean-up & HHW
 Oct 19th Tacos, Tequila and Chavelas Festival
 Nov 2
nd Run With Los Muertos
 Nov 9th Veterans Pancake Breakfast
 Nov 9
th Synergy
 Nov 16th Community Clean-up
 Dec 4th Tree Lighting
 Dec 6
th Holiday Parade
 Dec 12th Volunteer of the Year
 Dec 12th Our Lady of Guadalupe Pilgramage

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Item 8.

City Hall Council Chamber
1515 Sixth Street, Coachella, California
(760) 398-3502  www.coachella.org

MINUTES

OF A REGULAR MEETING
OF THE

CITY OF COACHELLA

CITY COUNCIL CLOSED SESSION AND REGULAR MEETING

THE COUNCIL SITTING AS THE COACHELLA SANITARY DISTRICT,

COACHELLA FIRE PROTECTION DISTRICT, COACHELLA FINANCING AUTHORITY,

COACHELLA EDUCATIONAL AND GOVERNMENTAL ACCESS CABLE CHANNEL CORPORATION,

COACHELLA WATER AUTHORITY, AND SUCCESSOR AGENCY TO THE COACHELLA REDEVELOPMENT AGENCY December 13, 2023
5:00 PM – CLOSED SESSION
6:00 PM – REGULAR MEETING
In-Person Meeting
Location:

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Item 9.

Minutes City Council Closed Session and Regular Meeting December 13, 2023

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CALL TO ORDER: - 5:00 P.M.

ROLL CALL:

Present: Councilmember Dr. Figueroa, Councilmember Virgen, Councilmember Delgado, Mayor Pro Tem Galarza, and Mayor Hernandez (Councilmember Virgen and Mayor Hernandez arrived during Closed Session)
City Clerk Zepeda, City Treasure Aviles via Zoom
APPROVAL OF AGENDA:
“At this time the Council/ Board/Corporation/Authority may announce any items being pulled from the Agenda or continued to another date or request the moving of an item on the agenda” Motion: To approve the Agenda
Made by: Councilmember Dr. Figueroa
Seconded by: Councilmember Delgado
Approved: 3-0, Unanimous roll call vote:

AYES: Councilmember Delgado, Councilmember Dr. Figueroa and Mayor Pro Tem Galarza NOES: None
ABSTAIN: None
ABSENT: Councilmember Virgen and Mayor Hernandez
PUBLIC COMMENTS (CLOSED SESSION ITEMS):

None
ADJOURN TO CLOSED SESSION:

1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION PURSUANT TO GOVERNMENT CODE SECTION 54957(b)(1) (1)
Title: City Manager
Title: City Attorney

2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: APN No. 763-131-078
Agency Negotiator: Gabriel Martin, City Manager
Negotiating Parties: Industrial Way Properties
Under Negotiation: Price and Terms of Payment

3. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
In re: Aqueous Film-Forming Foams Products Liability Litigation Case No. 2:18-mn-2873-RMG

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Item 9.

Minutes City Council Closed Session and Regular Meeting December 13, 2023

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4. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: 778-170-011 and 778-180-004
Agency Negotiator: City Manager and Public Works Director Negotiating Parties: Peter Rabbit Farms Inc.

Under Negotiation: Price and Terms

5. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: 778-170-005
Agency Negotiator: City Manager and City Engineer
Negotiating Parties: Jose Jesus and Carmen Espinoza
Under Negotiation: Price and Terms

6. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: 778-170-009
Agency Negotiator: City Manager and City Engineer
Negotiating Parties: Jamie R. and Betty A. Zepeda.

Under Negotiation: Price and Terms
RECONVENE REGULAR MEETING: - 6:06 P.M.

PLEDGE OF ALLEGIANCE:

The Coachella Youth Football Little Arabs led the pledge of allegiance. Mayor Hernandez moved the order of the agenda by moving item 10 to 7.

CLOSED SESSION ANNOUNCEMENTS:

The City Manager stated that there was no reportable action taken.

7. Coachella Youth Football Little Arabs Proclamation
COUNCIL REORGANIZATION:

8. Nomination for the Position of Mayor Pro Tem
Subsequent Motion: To appoint Councilmember Delgado
Made by: Councilmember Delgado
Seconded by: Councilmember Dr. Figueroa
Approved: The motion failed 3-2, by the following roll call vote:

AYES: Councilmember Delgado, Councilmember Dr. Figueroa NOES: Councilmember Virgen, Mayor Pro Tem Galarza, Mayor Hernandez ABSTAIN: None
ABSENT: None
Motion: To appoint Councilmember Virgen
Made by: Mayor Pro Tem Galarza

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Item 9.

Minutes City Council Closed Session and Regular Meeting December 13, 2023

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Seconded by: Mayor Hernandez
Approved: 3-2, by the following roll call vote:

AYES: Mayor Hernandez, Mayor Pro Tem Galarza
NOES: Councilmember Delgado, and Councilmember Dr. Figueroa ABSTAIN: None
ABSENT: None
PROCLAMATIONS/PRESENTATIONS:

9. California Natural Resources Agency Presentation on the Salton Sea Management Program

10. Coachella Resident Engagement Academy Update
Councilmember Galarza stepped away from 6:40 to 6:41 p.m.

WRITTEN COMMUNICATIONS:

NONE
CONSENT CALENDAR:
(It is recommended that Consent Items be acted upon simultaneously unless separate discussion and/or action is requested by a Council Member or member of the audience.)

11. Regular Meeting Minutes of November 8, 2023, of the City of Coachella, Coachella Sanitary District, Coachella Fire Protection District, Coachella Financing Authority, Coachella Educational and Governmental Access Cable Corporation, Coachella Water Authority, Successor Agency to the Coachella Redevelopment Agency and Coachella Parks and Recreation

12. Investment Report – August 31, 2023

13. Adopt Resolution No. 2023-75 Authorizing State of California Cannabis Equity Act Grant Funding

14. Adopt Resolution No. 2023-76 Approving a Supplemental Agreement with the County of Riverside and Authorize the City Manager to Execute the Supplemental Agreement for the Use of Fiscal Year 2023-24 Community Development Block Grant (CDBG) Entitlement Funds in the Amount of $267,405 for the City of Coachella Home Enhancement Program

15. Construction Contract with The Public Restroom Company in the Amount of $998,100 for the Procurement and Installation of the Pre-Fab Buildings for the Bagdouma Park Restroom Projects– City Projects P-30 & P-32, CDBG Projects 4.CO.25-21 & 4.CO.27-22

16. Adopt Resolution No. 2023-78 Approving Final Parcel Map No. 37758

17. Adopt Resolution No. 2023-79 Authorizing the Purchase of Right of Way for Conveyance of Real Property from Nika Royal, LLC For a Sales Price of $35,000 Consisting of Parcel “A’ Lying in Parcel 4 of Lot Line Adjustment Recorded March 16, 1992 as Instrument No. 88259 in The City of Coachella, County of Riverside, State of California for the Avenue 50 Widening Project, City Project ST-93 (APN:768-163-001)

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Item 9.

Minutes City Council Closed Session and Regular Meeting December 13, 2023

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18. Adopt Resolution No. 2023-80 Authorizing the City Manager to Execute an Interlocal Agreement Between the Cities of Banning, Beaumont, Cathedral City, Coachella, Corona, Desert Hot Springs, Hemet, Indio, Jurupa Valley, Lake Elsinore, Menifee, Moreno Valley, Palm Springs, Perris, City of Riverside, Temecula, and the County of Riverside, California, Concerning the Distribution of 2023 Justice Assistance Grant (JAG) Fund Awards and the Administration and Use of Such Funds

19. Recommend Approval of the Restated Memorandum of Understanding for Library Operations at the Coachella Library and Coachella Library Annex Between the City of Coachella and County of Riverside

20. Adopt Resolution No. 2023-82 Approving Towing Services for Inoperable and Abandoned Vehicles Pursuant to the City’s Abandoned Vehicle Abatement Program

21. Voucher Listing- EFT's/Utility Billing Refunds/FY 2023-24 Expenditures as of December 13, 2023, $4,503,709.30

22. Approve and Authorize the City Manager to Execute a Professional Services Agreement with Deaztlan Consulting for Media, Video and Event Production Services in the Amount of $27,500 Motion: To approve the Consent Calendar
Made by: Councilmember Galarza
Seconded by: Mayor Pro Tem Virgen
Approved: 5-0, by the following roll call vote:

AYES: Councilmember Delgado, Councilmember Dr. Figueroa, Councilmember Galarza, Mayor Pro Tem Virgen, Mayor Hernandez
NOES: None
ABSTAIN: Mayor Hernandez abstained from item 19
ABSENT: None
NEW BUSINESS CALENDAR (LEGISLATIVE AND ADMINISTRATIVE):

23. Reimbursement Agreement with Coachella Valley Association of Governments (CVAG) in an Amount of $825,000, Service Agreement with the County of Riverside in an Amount of $825,000, and Authorize Appropriation of $50,000 from Fund 127 (Street DIF) for the Design and Construction of the Airport Blvd.

Bridge Replacement Project, City Project ST-141
To approve staff recommendation.

Made by: Mayor Hernandez
Seconded by: Councilmember Galarza
Approved: 5-0, by the following roll call vote:

AYES: Councilmember Delgado, Councilmember Dr. Figueroa, Councilmember Galarza, Mayor Pro Tem Virgen, Mayor Hernandez
NOES: None
ABSTAIN: None
ABSENT: None

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Item 9.

Minutes City Council Closed Session and Regular Meeting December 13, 2023

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24. Establishment of an Equity and Social Justice Ad Hoc Subcommittee To approve staff recommendation.

Made by: Mayor Hernandez
Seconded by: Councilmember Figueroa
Approved: 5-0, by the following roll call vote:

AYES: Councilmember Delgado, Councilmember Dr. Figueroa, Councilmember Galarza, Mayor Pro Tem Virgen, Mayor Hernandez
NOES: None
ABSTAIN: None
ABSENT: None

25. Authorize the City Manager to Execute a Memorandum of Understanding (MOU) with the American Planning Association California Executive Board for Planning Technical Assistance from the Community Planning Assistance Team (CPAT)
To approve staff recommendation.

Made by: Councilmember Galarza
Seconded by: Mayor Pro Tem Virgen
Approved: 5-0, by the following roll call vote:

AYES: Councilmember Delgado, Councilmember Dr. Figueroa, Councilmember Galarza, Mayor Pro Tem Virgen, Mayor Hernandez
NOES: None
ABSTAIN: None
ABSENT: None

26. Adopt Resolution No. 2023-77 Authorizing the Amendment of the Cannabis Social Equity Program to Align with the State of California Equity Act
To adopt Resolution No. 2023-77.

Made by: Mayor Hernandez
Seconded by: Mayor Pro Tem Virgen
Approved: 5-0, by the following roll call vote:

AYES: Councilmember Delgado, Councilmember Dr. Figueroa, Councilmember Galarza, Mayor Pro Tem Virgen, Mayor Hernandez
NOES: None
ABSTAIN: None
ABSENT: None

27. Ordinance No. 1207 Increasing City Council Compensation Pursuant to Senate Bill 329 (First Reading)

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Item 9.

Minutes City Council Closed Session and Regular Meeting December 13, 2023

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Motion: To approve the Consent Calendar
Made by: Mayor Hernandez
Seconded by: Mayor Pro Tem Virgen
Approved: 5-0, by the following roll call vote:

AYES: Councilmember Delgado, Councilmember Dr. Figueroa, Councilmember Galarza, Mayor Pro Tem Virgen, Mayor Hernandez
NOES: None
ABSTAIN: None
ABSENT: None
PUBLIC HEARING CALENDAR (QUASI-JUDICIAL):

NONE
PUBLIC COMMENTS (NON-AGENDA ITEMS):

None
REPORTS AND REQUESTS:

Council Comments/Report of Miscellaneous Committees.

Mayor Hernandez congratulated the residents and the City because tomorrow is a big day. A few members of the city council are heading to Sacramento to receive $29 million coming to Coachella for the Transformative Climate Change Community Grant. He congratulated Celina Jimenez. This was a two-year effort. City Manager Martin deserves acknowledgment too because he created a staff that is getting good at going after other people’s moneys. He also thanked Maritza Martinez on the community meetings and the parade. Mayor Hernandez excused himself from the meeting at 7:10 p.m.

Councilmember Figueroa was excited to attend the parade last week. He was invited to the Bobby Duke winter beginning band concert and to a soccer team posada. It was great seeing the community come out. They had questions about the Las Flores Ranch Park that he will share with staff. He attended a Mosquito Vector Control meeting yesterday and some mosquitoes are still around. He is looking forward to what comes next in the new year. It should be an exciting time attending the CTCC in Sacramento tomorrow.

Councilmember Delgado said that there are a lot of good things happening in the State of California with many organizations coming together. She has participated in many of these conversations. She attended the NALEO Health Institution and shared that before about how they build healthier communities. The City of Coachella has proved that they are on the way. She was invited to an Energy Summit in Las Vegas and they had great panels regarding energy as well as discussion regarding workforce development. United spoke about the path

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Item 9.

Minutes City Council Closed Session and Regular Meeting December 13, 2023

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to hydrogen. She missed the Senior Volunteer of the Year but attended the parade and had a lot of fun. She was officially added to the Executive Director’s Team for the California League of Cities representing Riverside County. She is excited to see the Equity Committee getting started. Congratulation to the Executive Team for their commitment especially going after these grants. Congratulations to Celina Jimenez. Along with her colleagues, she will be in Sacrament and echoed her colleagues’ comments about the community engagement. They should have listening sessions and consider other ways of engaging. Great job to Gabriel Perez and Anahi Fernandez on the resident engagement academy. She wished everyone a Merry Christmas and a Happy New Year.

Councilmember Galarza wished everyone Happy Holidays and thanked staff for a great year working in partnership with the Council. The fruits of the labor is paying out. Congratulation to staff for working with the community and partners and receiving that grant. He is unable to go to Sacramento because he has other obligations. They are welcoming a Grants Manager soon who will have big shoes to fill but he knows they will have great mentors. Congratulations to Mayor Pro Tem Virgen on her appointment.

Mayor Pro Tem Virgen thanked her colleagues for trusting her leadership and her ability to be a good leader in the community and selecting her as the Mayor Pro Tem. She applied to Wild Water Education for Latinos Fellowship Program and she was accepted. She attended the Volunteer of the Year at the Senior Center (Maria Aviles). Coachella has a Panda Express. The parade was long but it was awesome. Happy Holidays, Merry Christmas, and congrats to Celina Jimenez, Maritza Martinez, and everyone on staff. They have done an incredible job and she hopes that staff hears it enough from the Council. Under the City Manager leadership, Gabriel Martin, he is doing a great job.

City Manager’s Comments.

With the Coachella Rail Feasibility Study, it will get kicked off the second week of January that will identify three site locations for the future rail. Staff will do a presentation to the Council soon. Staff anticipates completing this by 2025. Staff thanks RCTC for their partnership. Moving forward with the pre-approved ADU plans for residents will be placed on City website mid-January. They will have six different house types.

He wished the delegation going to Sacramento the best of luck and congratulated Celina Jimenez and her team for their hard work. He appreciated the Council’s kind words. Happy Holidays.

ADJOURNMENT:

There being no further business to come before the City Council and the Agencies, Mayor Pro Tem Virgen adjourned the meeting at 7:30 p.m.
_____________________
Angela M. Zepeda
City Clerk

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Item 9.

STAFF REPORT
1/24/2024
TO: Honorable Mayor and City Council Members
FROM: Ruben Ramirez, Controller
SUBJECT: Investment Report – September 30, 2023
STAFF RECOMMENDATION:

Staff recommends that the City Council receive and file the investment report for September of 2023.

EXECUTIVE SUMMARY:

On June 28, 2023, the City of Coachella along with its component units (Sanitary District, Educational & Governmental Access Cable Corporation, Fire Protection District and Water Authority) approved and adopted the current “Statement of Investment Policy”.

Pursuant to Section 16 of that policy, the City Treasurer shall provide to the City Council a monthly investment report which provides a clear picture of the status of the current investment portfolio.

This report shall include, at a minimum, the following information for each type of investment held in the City’s investment portfolio: the issuer; amount of investment; current market value; yield on investment; income generated from investments; dollar amount invested on all securities, investments and moneys held by the local agency; and shall additionally include a description of any of the local agency’s funds, investments, or programs; and a description of unusual investment activity or developments during the month for which the report is prepared. This information shall be provided for all City and component unit pooled investments, as well as for bond accounts, which are managed by outside Fiscal Agents.

The interest rates presented are the most current rates available as of the date of these reports. The market values presented for pooled City investments are based on closing prices for the related investments as of the date of these reports. This information was obtained from the Wall Street Journal or other reliable sources of market prices.

The Market values presented for investments managed by fiscal agents are based on amounts reported by the fiscal agent on their investment statements. The purchase date and type of investment are not included for funds held by fiscal agents.

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Item 10.

Attached is the Treasurer’s Report of Investments which includes an overview on investments which provides information on investment activity, withdrawals and deposits, interest earned, payment of interest and payment of principal as of the months ended September 30, 2023. In addition, this report includes detailed information and current activity on individual investments.

All City investments are in compliance with the guidelines established for Authorized Investments as specified in the Investment Policy, Section 8.

There was no unusual investment activity to report.

The City and Districts have sufficient moneys to meet their expenditure requirements for the next six months.

FISCAL IMPACT:

None, this report is receive and file only.

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Item 10.

CURRENT BALANCE AS OF NET: DEPOSITS/ INTEREST EARNED / PAYMENT OF PAYMENT OF BALANCE AS OF YIELD 8/31/2023 (WITHDRAWALS) CHANGE IN VALUE (INTEREST) (PRINCIPAL) 9/30/2023

CASH ON HAND
Wells Fargo-General Checking N/A 7,041,571.10 (185,014.21) - - - 6,856,556.89 - Sweep Account 4.966% 4,824,658.18 (2,180,642.82) 2,644,015.36 - Wells Fargo-Road Maintenance N/A 171,336.37 64,971.20 - - 236,307.57 - Wells Fargo-Gas Tax N/A 624,089.94 - - - - 624,089.94 - - Wells Fargo- Payroll Acct N/A (96,413.45) (101,382.07) (197,795.52) - Petty Cash N/A 6,000.00 - - - - 6,000.00
Total Cash on Hand 12,571,242.14 (2,402,067.90) - - - 10,169,174.24

INVESTMENTS
State of California - LAIF 2.17% 18,360,373.52 - - - 18,360,373.52 - Investment Management Acct 1.47% 33,512,602.04 (137,587.04) - - 33,375,015.00 Total Investments 51,872,975.56 - (137,587.04) - - 51,735,388.52

CASH WITH FISCAL AGENT
US Bank varies 6,644,681.90 (2,387,770.85) 837.49 - - 4,257,748.54 ① - Wells Fargo Bank, N.A. 5.83% 445.99 - 1.86 - - 447.85 ② - Wilmington Trust, N. A. 0.03% 1,175,651.52 - 4,798.69 - - 1,180,450.21 ③ Total Cash with Fiscal Agent 7,820,779.41 (2,387,770.85) 5,638.04 - - 5,438,646.60 Grand Total 72,264,997.11 (4,789,838.75) (131,949.00) - - 67,343,209.36 Completed By:

Reviewed By: Ruben Ramirez- Controller

CITY OF COACHELLA

TREASURER'S REPORT - INVESTMENT REPORT
As of September 30, 2023
Fiscal Year 2022-2023

DESCRIPTION
Lourdes Marrón-Accountant
1 of 14

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Item 10.

CURRENT BALANCE AS OF NET: DEPOSITS/ INTEREST EARNED / PAYMENT OF PAYMENT OF BALANCE AS OF YIELD 8/31/2023 (WITHDRAWALS) CHANGE IN VALUE (INTEREST) (PRINCIPAL) 9/30/2023

CITY OF COACHELLA

TREASURER'S REPORT - INVESTMENT REPORT
As of September 30, 2023
Fiscal Year 2022-2023

DESCRIPTION

CASH WITH FISCAL AGENT

US BANK

COACHELLA FINANCING AUTHORITY
Successor Agency to the Coachella Redevelopments Agency 2014 Series A/C #: 6712104701 Debt Service Fund 0.00% 3.32 165.48 3.24 - - 172.04 A/C #: 6712104702 Interest Account 0.00% 137,256.25 (137,295.60) 39.35 - - (0.00) A/C #: 6712104703 Principal Account 0.00% 440,000.00 (440,126.13) 126.13 - - (0.00) A/C #: 6712104704 Reserve Account 0.00% 827,612.50 - - - - 827,612.50

COACHELLA SANITARY DISTRICT
WASTEWATER SERIES 2015A
A/C #: 6712148601 Bond Fund 0.00% 1,202.11 (1,202.11) 5.33 - - 5.33 A/C #: 6712148602 Interest Account 0.00% - 56,087.51 - - - 56,087.51 A/C #: 6712148603 Principal Account 0.00% - - - -
A/C #: 6712148604 Reserve Account 0.00% 310,175.00 - - - - 310,175.00 COACHELLA SANITARY DISTRICT: PROJECT FUND 2011
A/C #: 6711963500 Project Fund 2011 0.0100% 26,355.88 - 116.79 - - 26,472.67 2 of 14

Page 18 ends

Item 10.

CURRENT BALANCE AS OF NET: DEPOSITS/ INTEREST EARNED / PAYMENT OF PAYMENT OF BALANCE AS OF YIELD 8/31/2023 (WITHDRAWALS) CHANGE IN VALUE (INTEREST) (PRINCIPAL) 9/30/2023

CITY OF COACHELLA

TREASURER'S REPORT - INVESTMENT REPORT
As of September 30, 2023
Fiscal Year 2022-2023

DESCRIPTION

COACHELLA SUCCESSOR AGENCY
MERGED PROJECT AREAS BONDS 98 & 99: BONDS 2013
A/C #: 6712071401 Interest Account 0.00% 1.01 103.72 0.99 - - 105.72 A/C #: 6712071402 Interest Account 0.00% 41,831.25 (41,843.24) 11.99 - - 0.00 A/C #: 6712071403 Principal Account 0.00% 320,000.00 (320,091.73) 91.73 - - 0.00 A/C #: 6712071404 Reserve Account 0.00% 406,487.50 - - - - 406,487.50 SA TO COACHELLA RDA REFUNDING BONDS SERIES 2016A & 2016B A/C #: 6712160601 Debt Service 0.00% 188.56 431.03 8.40 - - 627.99 A/C #: 6712160602 Interest Account 0.00% 353,568.75 (353,670.11) 101.36 - - 0.00 A/C #: 6712160603 Principal Account 0.00% 1,150,000.00 (1,150,329.67) 329.67 - - 0.00 A/C #: 6712160604 Reserve Account 0.00% 2,017,074.78 - - - - 2,017,074.78 COACHELLA LEASE BONDS 2016
A/C #: 6712179801 Payment Account 0.0000% 593.73 - 2.51 - - 596.24 A/C #: 6712179802 Interest Account 0.0000% (0.00) - - - - (0.00) A/C #: 6712179803 Principal Account 0.0000% - - - - - - A/C #: 6712179804 Reserve Account 0.0000% 612,331.26 - - - - 612,331.26 TOTAL US BANK OF CALIFORNIA 6,644,681.90 (2,387,770.85) 837.49 - - 4,257,748.54 ① 3 of 14

Page 19 ends

Item 10.

CURRENT BALANCE AS OF NET: DEPOSITS/ INTEREST EARNED / PAYMENT OF PAYMENT OF BALANCE AS OF YIELD 8/31/2023 (WITHDRAWALS) CHANGE IN VALUE (INTEREST) (PRINCIPAL) 9/30/2023

CITY OF COACHELLA

TREASURER'S REPORT - INVESTMENT REPORT
As of September 30, 2023
Fiscal Year 2022-2023

DESCRIPTION
WELLS FARGO BANK, N.A.

GAS TAX BONDS SERIES 2019
A/C #: 83925300 Debt Service Fund 0.0000% 419.99 - 1.75 - - 421.74 A/C #: 83925301 Interest Account 0.0000% 7.77 - 0.03 - - 7.80 A/C #: 83925302 Principal Account 0.0000% 18.23 0.08 - 18.31 TOTAL WELLS FARGO BANK, N.A. 445.99 - 1.86 - - 447.85 ② WILMINGTON TRUST, N. A.

CITY OF COACHELLA TAXABLE PENSION OBLIGATION BONDS
A/C #: 144613-000 Revenue Account 0.03% 2,613.94 - 10.76 - - 2,624.70 A/C #: 144613-001 Interest Account 0.03% 50.28 - 0.30 - - 50.58 A/C #: 144613-002 Principal Account 0.00% 414.20 - 1.80 - 416.00 CITY OF COACHELLA 2022A BOND FUND
A/C #: 154278-000 Bond Fund 1.76% 10,168.60 4,877.07 58.74 - - 15,104.41 A/C #: 154278-001 Interest Account 0.00% - - - - -
A/C #: 154278-002 Principal Account 0.00% - - - - - -
A/C #: 154278-004 Project FD Account 1.76% 1,162,995.44 (4,877.07) 4,729.57 - - 1,162,847.94 CITY OF COACHELLA 2022B BOND FUND
A/C #: 155657-000 Bond Fund 1.76% 2,023.00 - 8.28 - - 2,031.28 A/C #: 155657-001 Interest Account 0.00% - - - - - -
A/C #: 155657-002 Principal Account 0.00% - - - - - -
A/C #: 155657-004 COI Account 0.00% - - - - - -
TOTAL WILMINGTGON TRUST BANK, N.A. 1,175,651.52 - 4,798.69 - - 1,180,450.21 ③ TOTAL CASH WITH FISCAL AGENT 7,820,779.41 (2,387,770.85) 5,638.04 - - 5,438,646.60 4 of 14

Page 20 ends

Item 10.

US TREASURY NOTES
DTD 01/31/2021 0.375% 01/31/2026
91282CBH3 475,000.00 AA+ Aaa 07/02/21 07/07/21 465,871.09 0.80 300.10 470,334.36 427,500.00

US TREASURY NOTES
DTD 01/31/2021 0.375% 01/31/2026
91282CBH3 1,320,000.00 AA+ Aaa 02/17/22 02/18/22 1,246,626.56 1.84 833.97 1,276,626.79 1,188,000.00

US TREASURY NOTES
DTD 02/28/2021 0.500% 02/28/2026
91282CBQ3 310,000.00 AA+ Aaa 03/05/21 03/09/21 305,676.95 0.79 132.00 307,903.90 279,048.42

US TREASURY NOTES
DTD 02/28/2021 0.500% 02/28/2026
91282CBQ3 630,000.00 AA+ Aaa 12/03/21 12/07/21 613,019.53 1.15 268.27 620,311.01 567,098.41

US TREASURY N/B NOTES
DTD 05/31/2021 0.750% 05/31/2026
91282CCF6 290,000.00 AA+ Aaa 06/02/21 06/04/21 289,365.62 0.79 730.94 289,661.22 260,365.63

US TREASURY N/B NOTES
DTD 05/31/2021 0.750% 05/31/2026
91282CCF6 325,000.00 AA+ Aaa 06/06/22 06/08/22 297,857.42 2.99 819.16 306,824.00 291,789.06

US TREASURY N/B NOTES
DTD 09/30/2021 0.875% 09/30/2026
91282CCZ2 300,000.00 AA+ Aaa 04/05/22 04/07/22 276,222.66 2.77 7.17 284,095.18 267,703.14

US TREASURY NOTES
DTD 02/15/2017 2.250% 02/15/2027
912828V98 295,000.00 AA+ Aaa 07/05/22 07/07/22 287,371.48 2.85 847.72 289,414.51 272,229.69

US TREASURY NOTES
DTD 02/15/2017 2.250% 02/15/2027
912828V98 925,000.00 AA+ Aaa 09/14/22 09/15/22 871,451.17 3.68 2,658.12 884,091.88 853,601.56

US TREASURY N/B NOTES
DTD 04/30/2020 0.500% 04/30/2027
912828ZN3 1,110,000.00 AA+ Aaa 08/03/22 08/05/22 992,062.50 2.92 2,322.55 1,020,847.71 957,028.13

US TREASURY NOTES
DTD 08/15/2017 2.250% 08/15/2027
9128282R0 1,050,000.00 AA+ Aaa 09/01/22 09/06/22 995,490.23 3.40 3,017.32 1,007,274.49 959,601.51

US TREASURY N/B NOTES
DTD 09/30/2022 4.125% 09/30/2027
91282CFM8 500,000.00 AA+ Aaa 11/01/22 11/03/22 496,738.28 4.27 56.35 497,342.57 489,531.25

US TREASURY N/B NOTES
DTD 10/31/2022 4.125% 10/31/2027
91282CFU0 340,000.00 AA+ Aaa 12/06/22 12/08/22 344,728.13 3.81 5,869.16 343,942.75 332,775.00

US TREASURY NOTES
DTD 10/31/2020 0.500% 10/31/2027
91282CAU5 1,210,000.00 AA+ Aaa 01/04/23 01/06/23 1,030,437.89 3.91 2,531.79 1,057,795.85 1,023,395.25 5 of 14

Page 21 ends

Item 10.

US TREASURY N/B NOTES
DTD 01/15/2022 1.125% 01/15/2025
91282CDS7 440,000.00 AA+ Aaa 02/17/22 02/18/22 433,004.69 1.69 1,049.18 436,890.97 417,037.50

US TREASURY NOTES
DTD 02/17/2015 2.000% 02/15/2025
912828J27 130,000.00 AA+ Aaa 03/02/20 03/04/20 137,205.86 0.85 332.07 132,003.62 124,292.19

US TREASURY NOTES
DTD 03/31/2020 0.500% 03/31/2025
912828ZF0 1,330,000.00 AA+ Aaa 07/05/22 07/07/22 1,248,953.13 2.83 18.17 1,285,578.52 1,239,393.75

US TREASURY NOTES
DTD 08/31/2020 0.250% 08/31/2025
91282CAJ0 555,000.00 AA+ Aaa 08/02/21 08/06/21 548,799.61 0.53 118.17 552,079.22 506,264.06

US TREASURY NOTES
DTD 08/31/2020 0.250% 08/31/2025
91282CAJ0 1,500,000.00 AA+ Aaa 07/06/22 07/07/22 1,381,816.41 2.89 319.36 1,428,124.66 1,368,281.25

US TREASURY NOTES
DTD 09/30/2020 0.250% 09/30/2025
91282CAM3 460,000.00 AA+ Aaa 09/07/21 09/09/21 452,273.44 0.67 3.14 456,194.07 418,528.15

US TREASURY NOTES
DTD 10/31/2020 0.250% 10/31/2025
91282CAT8 350,000.00 AA+ Aaa 03/01/22 03/01/22 333,361.33 1.59 366.17 340,550.73 317,242.17

US TREASURY NOTES
DTD 10/31/2020 0.250% 10/31/2025
91282CAT8 410,000.00 AA+ Aaa 10/04/21 10/06/21 401,319.53 0.78 428.94 405,554.62 371,626.54

US TREASURY NOTES
DTD 11/30/2020 0.375% 11/30/2025
91282CAZ4 210,000.00 AA+ Aaa 11/02/21 11/03/21 204,659.77 1.01 264.65 207,161.21 190,214.05

US TREASURY NOTES
DTD 12/31/2020 0.375% 12/31/2025
91282CBC4 190,000.00 AA+ Aaa 04/05/21 04/07/21 185,494.92 0.89 180.06 187,858.20 171,712.50

US TREASURY NOTES
DTD 12/31/2020 0.375% 12/31/2025
91282CBC4 350,000.00 AA+ Aaa 01/11/21 01/12/21 347,867.19 0.50 331.69 349,033.53 316,312.50

US TREASURY NOTES
DTD 01/31/2021 0.375% 01/31/2026
91282CBH3 160,000.00 AA+ Aaa 05/03/22 05/04/22 145,500.00 2.95 101.09 150,958.70 144,000.00

US TREASURY NOTES
DTD 01/31/2019 2.625% 01/31/2026
9128286A3 255,000.00 AA+ Aaa 02/04/21 02/08/21 282,063.87 0.47 1,127.75 267,698.28 241,931.25

US TREASURY NOTES
DTD 01/31/2021 0.375% 01/31/2026
91282CBH3 270,000.00 AA+ Aaa 02/26/21 02/26/21 264,410.16 0.80 170.58 267,351.04 243,000.00 6 of 14

Page 22 ends

Item 10.

US TREASURY NOTES
DTD 01/31/2021 0.750% 01/31/2028
91282CBJ9 1,130,000.00 AA+ Aaa 02/07/23 02/08/23 973,962.89 3.82 1,427.85 994,132.70 958,028.13

US TREASURY N/B NOTES
DTD 03/31/2023 3.625% 03/31/2028
91282CGT2 490,000.00 AA+ Aaa 05/01/23 05/02/23 489,502.34 3.65 48.53 489,544.48 469,787.50

US TREASURY N/B NOTES
DTD 03/31/2021 1.250% 03/31/2028
91282CBS9 575,000.00 AA+ Aaa 05/08/23 05/09/23 517,095.70 3.51 19.64 521,791.52 496,296.88

US TREASURY N/B NOTES
DTD 04/30/2023 3.500% 04/30/2028
91282CHA2 420,000.00 AA+ Aaa 05/01/23 05/01/23 418,047.66 3.60 6,151.63 418,211.25 400,312.50

US TREASURY N/B NOTES
DTD 04/30/2023 3.500% 04/30/2028
91282CHA2 460,000.00 AA+ Aaa 05/15/23 05/16/23 460,844.53 3.46 6,737.50 460,780.18 438,437.50

US TREASURY N/B NOTES
DTD 05/31/2023 3.625% 05/31/2028
91282CHE4 740,000.00 AA+ Aaa 06/01/23 06/02/23 737,051.56 3.71 9,014.96 737,247.05 709,359.41

US TREASURY N/B NOTES
DTD 06/30/2023 4.000% 06/30/2028
91282CHK0 300,000.00 AA+ Aaa 07/06/23 07/10/23 295,054.69 4.37 3,032.61 295,280.59 291,984.36 Security Type Sub-Total 19,805,000.00 18,771,208.79 2.63 51,638.36 19,040,491.36 18,003,709.24 Supra-National Agency Bond / Note

INTL BK RECON & DEVELOP NOTES
DTD 11/24/2020 0.250% 11/24/2023
459058JM6 150,000.00 AAA Aaa 11/17/20 11/24/20 149,677.50 0.32 132.29 149,984.10 148,875.00

INTER-AMERICAN DEVEL BK NOTES
DTD 09/23/2021 0.500% 09/23/2024
4581X0DZ8 300,000.00 AAA Aaa 09/15/21 09/23/21 299,778.00 0.52 33.33 299,927.49 285,527.40 Security Type Sub-Total 450,000.00 449,455.50 0.46 165.62 449,911.59 434,402.40 Municipal Bond / Note

CA ST TXBL GO BONDS
DTD 10/24/2019 2.400% 10/01/2023
13063DRJ9 190,000.00 AA- Aa2 10/16/19 10/24/19 193,801.90 1.87 2,280.00 190,000.00 190,000.00

MS ST TXBL GO BONDS
DTD 08/06/2020 0.565% 11/01/2024
605581MZ7 200,000.00 AA Aa2 07/24/20 08/06/20 200,000.00 0.57 470.83 200,000.00 189,240.00 7 of 14

Page 23 ends

Item 10.

OR ST DEPT TRANS TXBL REV BONDS
DTD 09/17/2020 0.566% 11/15/2024
68607DVA0 135,000.00 AAA Aa1 09/11/20 09/17/20 135,000.00 0.57 288.66 135,000.00 128,109.60

FL ST BOARD OF ADMIN TXBL REV BONDS
DTD 09/16/2020 1.258% 07/01/2025
341271AD6 40,000.00 AA Aa3 09/03/20 09/16/20 40,282.80 1.11 125.80 40,103.32 37,175.60

FL ST BOARD OF ADMIN TXBL REV BONDS
DTD 09/16/2020 1.258% 07/01/2025
341271AD6 110,000.00 AA Aa3 09/03/20 09/16/20 110,000.00 1.26 345.95 110,000.00 102,232.90

LOS ANGELES CCD, CA TXBL GO BONDS
DTD 11/10/2020 0.773% 08/01/2025
54438CYK2 80,000.00 AA+ Aaa 10/30/20 11/10/20 80,000.00 0.77 103.07 80,000.00 73,932.00

NJ TURNPIKE AUTHORITY TXBL REV BONDS
DTD 02/04/2021 1.047% 01/01/2026
646140DP5 40,000.00 AA- A1 01/22/21 02/04/21 40,000.00 1.05 104.70 40,000.00 36,530.40 Security Type Sub-Total 795,000.00 799,084.70 1.06 3,719.01 795,103.32 757,220.50 Federal Agency Commercial Mortgage-Backed Security

FANNIEMAE-ACES
DTD 04/01/2014 3.346% 03/01/2024
3136AJB54 31,485.86 AA+ Aaa 12/13/19 12/18/19 33,015.88 2.14 87.79 31,637.37 31,129.12 FHMS K043 A2
DTD 03/01/2015 3.062% 12/01/2024
3137BGK24 110,000.00 AA+ Aaa 03/19/20 03/25/20 115,448.44 1.95 280.68 111,358.93 106,627.93 FHMS K061 A2
DTD 01/30/2017 3.347% 11/01/2026
3137BTUM1 240,000.00 AA+ Aaa 05/19/23 05/24/23 232,612.50 4.31 669.40 233,376.52 227,307.03 FHMS K064 A2
DTD 05/15/2017 3.224% 03/01/2027
3137BXQY1 360,000.00 AA+ Aaa 08/16/23 08/18/23 339,581.25 4.98 967.20 340,277.16 337,804.74

FHLMC MULTIFAMILY STRUCTURED P
DTD 07/01/2017 3.243% 04/01/2027
3137F1G44 205,000.00 AA+ Aaa 08/16/23 08/18/23 193,284.57 4.97 554.01 193,674.49 191,975.21

FHLMC MULTIFAMILY STRUCTURED P
DTD 08/01/2017 3.117% 06/01/2027
3137F2LJ3 320,000.00 AA+ Aaa 08/17/23 08/22/23 299,250.00 5.01 831.20 299,851.89 297,902.17 FHMS K507 A1
DTD 09/01/2023 4.800% 04/01/2028
3137HAMR4 325,000.00 AA+ Aaa 09/20/23 09/28/23 319,899.78 5.19 1,300.00 319,908.40 317,756.93 FHMS K506 A1
DTD 09/01/2023 4.650% 05/01/2028
3137HAMG8 170,000.00 AA+ Aaa 09/07/23 09/14/23 167,457.65 5.01 658.75 167,481.05 165,037.84 8 of 14

Page 24 ends

Item 10.

Managed Account Detail of Securities Held For the Month Ending September 30, 2023 CITY OF COACHELLA - OPERATING PORTFOLIO - 995343 - (14201484) Dated Date/Coupon/Maturity CUSIP Rating Rating Date Date Cost at Cost Interest Cost Value Security Type/Description S&P Moody's Trade Settle Original YTM Accrued Amortized Market Par
Federal Agency Commercial Mortgage-Backed Security
FHMS KJ46 A1
DTD 07/01/2023 4.777% 06/01/2028
3137HAD45 274,734.12 AA+ Aaa 07/19/23 07/27/23 274,727.25 4.78 1,093.67 274,727.51 269,608.67 FHMS K505 A2
DTD 07/01/2023 4.819% 06/01/2028
3137HACX2 325,000.00 AA+ Aaa 07/13/23 07/20/23 328,246.10 4.59 1,305.15 328,112.82 319,021.46 FNA 2023-M6 A2
DTD 07/01/2023 4.190% 07/01/2028
3136BQDE6 345,000.00 AA+ Aaa 07/18/23 07/31/23 339,151.17 4.58 1,204.63 339,352.97 329,636.53 FHMS KJ47 A1
DTD 09/01/2023 5.272% 08/01/2028
3137HAMN3 190,000.00 AA+ Aaa 09/19/23 09/28/23 189,999.05 5.27 834.73 189,999.22 189,496.01 FHMS K506 A2
DTD 09/01/2023 4.650% 08/01/2028
3137HAMH6 340,000.00 AA+ Aaa 09/07/23 09/14/23 334,970.38 4.99 1,317.50 335,014.08 330,333.94 FHMS K507 A2
DTD 09/01/2023 4.800% 09/01/2028
3137HAMS2 335,000.00 AA+ Aaa 09/20/23 09/28/23 330,995.75 5.07 1,340.00 331,001.97 328,932.09 Security Type Sub-Total 3,571,219.98 3,498,639.77 4.77 12,444.71 3,495,774.38 3,442,569.67 Federal Agency Bond / Note

FEDERAL HOME LOAN BANK NOTES
DTD 04/16/2020 0.500% 04/14/2025
3130AJHU6 200,000.00 AA+ Aaa 04/15/20 04/16/20 199,008.00 0.60 463.89 199,694.89 186,094.60

FANNIE MAE NOTES
DTD 04/24/2020 0.625% 04/22/2025
3135G03U5 260,000.00 AA+ Aaa 04/22/20 04/24/20 259,464.40 0.67 717.71 259,832.92 242,113.56

FANNIE MAE NOTES
DTD 04/24/2020 0.625% 04/22/2025
3135G03U5 360,000.00 AA+ Aaa 06/03/20 06/05/20 361,843.20 0.52 993.75 360,588.54 335,234.16

FREDDIE MAC NOTES (CALLABLE)
DTD 05/29/2020 0.750% 05/28/2025
3134GVB31 200,000.00 AA+ Aaa 06/05/20 06/09/20 199,400.00 0.81 512.50 199,799.89 185,585.20

FANNIE MAE NOTES
DTD 06/19/2020 0.500% 06/17/2025
3135G04Z3 175,000.00 AA+ Aaa 07/02/20 07/07/20 175,201.25 0.48 252.78 175,069.65 161,584.33

FANNIE MAE NOTES
DTD 06/19/2020 0.500% 06/17/2025
3135G04Z3 225,000.00 AA+ Aaa 10/01/20 10/05/20 226,055.25 0.40 325.00 225,384.34 207,751.27 9 of 14

Page 25 ends

Item 10.

MICROSOFT CORP (CALLABLE) NOTES
DTD 02/12/2015 2.700% 02/12/2025
594918BB9 190,000.00 AAA Aaa 03/15/21 03/17/21 202,921.90 0.92 698.25 193,946.21 183,566.03

TOYOTA MOTOR CREDIT CORP CORP
NOTES
DTD 02/13/2020 1.800% 02/13/2025
89236TGT6 60,000.00 A+ A1 05/20/20 05/26/20 60,586.20 1.58 144.00 60,170.35 56,991.54

TOYOTA MOTOR CREDIT CORP CORP
NOTES
DTD 02/13/2020 1.800% 02/13/2025
89236TGT6 90,000.00 A+ A1 05/20/20 05/26/20 90,879.30 1.58 216.00 90,255.53 85,487.31

NOVARTIS CAPITAL CORP
DTD 02/14/2020 1.750% 02/14/2025
66989HAP3 295,000.00 AA- A1 05/06/20 05/08/20 305,504.95 0.98 673.99 297,890.09 280,731.15 AMAZON.COM INC CORPORATE NOTES
DTD 04/13/2022 3.000% 04/13/2025
023135CE4 245,000.00 AA A1 04/11/22 04/13/22 244,610.45 3.06 3,430.00 244,800.96 236,582.54

CITIGROUP INC (CALLABLE) CORPORATE
NOTES
DTD 05/04/2021 0.981% 05/01/2025
172967MX6 50,000.00 BBB+ A3 04/27/21 05/04/21 50,000.00 0.98 204.38 50,000.00 48,288.45

CITIGROUP INC (CALLABLE) CORPORATE
NOTES
DTD 05/04/2021 0.981% 05/01/2025
172967MX6 55,000.00 BBB+ A3 04/28/21 05/04/21 55,145.75 0.91 224.81 55,028.40 53,117.30

GOLDMAN SACHS GROUP INC CORPORATE
NOTES
DTD 05/22/2015 3.750% 05/22/2025
38148LAE6 135,000.00 BBB+ A2 02/12/21 02/17/21 150,819.30 0.94 1,814.06 140,503.30 130,152.42

JPMORGAN CHASE & CO (CALLABLE) CORP
NOTE
DTD 06/01/2021 0.824% 06/01/2025
46647PCH7 115,000.00 A- A1 05/24/21 06/01/21 115,000.00 0.82 315.87 115,000.00 111,168.43

JPMORGAN CHASE & CO CORP NOTES
(CALLABLE
DTD 08/10/2021 0.768% 08/09/2025
46647PCM6 50,000.00 A- A1 08/03/21 08/10/21 50,000.00 0.77 55.47 50,000.00 47,627.45

BRISTOL-MYERS SQUIBB CO CORPORATE
NOTES
DTD 11/13/2020 0.750% 11/13/2025
110122DN5 72,000.00 A+ A2 06/17/21 06/21/21 71,282.88 0.98 207.00 71,654.39 65,315.23 10 of 14

Page 26 ends

Item 10.

FANNIE MAE NOTES
DTD 06/19/2020 0.500% 06/17/2025
3135G04Z3 305,000.00 AA+ Aaa 06/17/20 06/19/20 304,368.65 0.54 440.55 304,783.67 281,618.40

FREDDIE MAC NOTES
DTD 07/23/2020 0.375% 07/21/2025
3137EAEU9 185,000.00 AA+ Aaa 07/21/20 07/23/20 184,078.70 0.48 134.90 184,667.14 169,796.33

FANNIE MAE NOTES
DTD 08/27/2020 0.375% 08/25/2025
3135G05X7 195,000.00 AA+ Aaa 08/25/20 08/27/20 194,087.40 0.47 73.13 194,652.77 178,274.07

FANNIE MAE NOTES
DTD 08/27/2020 0.375% 08/25/2025
3135G05X7 420,000.00 AA+ Aaa 10/21/20 10/22/20 417,727.80 0.49 157.50 419,108.08 383,974.92

FREDDIE MAC NOTES (CALLABLE)
DTD 08/30/2022 4.050% 08/28/2025
3134GXS54 1,000,000.00 AA+ Aaa 08/19/22 08/30/22 999,600.00 4.06 3,712.50 999,745.16 975,974.00

FREDDIE MAC NOTES
DTD 09/25/2020 0.375% 09/23/2025
3137EAEX3 285,000.00 AA+ Aaa 09/23/20 09/25/20 284,142.15 0.44 23.75 284,659.96 259,902.05

FANNIE MAE NOTES
DTD 11/12/2020 0.500% 11/07/2025
3135G06G3 185,000.00 AA+ Aaa 11/09/20 11/12/20 184,337.70 0.57 370.00 184,720.68 168,281.92 Security Type Sub-Total 3,995,000.00 3,989,314.50 1.46 8,177.96 3,992,707.69 3,736,184.81 Corporate Note

PFIZER INC CORP NOTES
DTD 03/11/2019 2.950% 03/15/2024
717081ES8 260,000.00 A+ A1 04/02/19 04/04/19 263,146.00 2.69 340.89 260,242.41 256,671.74 AMAZON.COM INC CORPORATE NOTES
DTD 05/12/2021 0.450% 05/12/2024
023135BW5 115,000.00 AA A1 05/10/21 05/12/21 114,832.10 0.50 199.81 114,965.68 111,425.57

TEXAS INSTRUMENTS INC CORP NOTES
(CALLAB
DTD 05/04/2017 2.625% 05/15/2024
882508BB9 300,000.00 A+ Aa3 02/23/22 02/25/22 304,716.00 1.90 2,975.00 301,045.20 294,338.40

WALMART INC CORPORATE NOTES
DTD 04/23/2019 2.850% 07/08/2024
931142EL3 360,000.00 AA Aa2 07/10/19 07/12/19 371,235.60 2.19 2,365.50 361,572.86 352,649.52

BANK OF AMERICA CORP (CALLABLE)

CORPORAT
DTD 10/21/2020 0.810% 10/24/2024
06051GJH3 150,000.00 A- A1 10/16/20 10/21/20 150,000.00 0.81 529.88 150,000.00 149,069.25 11 of 14

Page 27 ends

Item 10.

BANK OF AMERICA CORP NOTES
(CALLABLE)
DTD 03/22/2022 3.384% 04/02/2026
06051GKM0 220,000.00 A- A1 03/17/22 03/22/22 220,000.00 3.38 3,701.72 220,000.00 210,874.18

TARGET CORP CORP NOTES (CALLABLE)
DTD 01/24/2022 1.950% 01/15/2027
87612EBM7 25,000.00 A A2 01/19/22 01/24/22 24,957.50 1.99 102.92 24,971.88 22,556.95

TARGET CORP CORP NOTES (CALLABLE)
DTD 01/24/2022 1.950% 01/15/2027
87612EBM7 125,000.00 A A2 01/27/22 01/31/22 124,923.75 1.96 514.58 124,949.36 112,784.75

BANK OF NY MELLON CORP (CALLABLE)
CORPOR
DTD 01/26/2022 2.050% 01/26/2027
06406RBA4 200,000.00 A A1 01/26/22 01/28/22 200,644.00 1.98 740.28 200,424.54 178,767.20

BANK OF NY MELLON CORP (CALLABLE)
CORPOR
DTD 01/26/2022 2.050% 01/26/2027
06406RBA4 300,000.00 A A1 08/02/22 08/04/22 280,158.00 3.67 1,110.41 285,288.30 268,150.80

ADOBE INC (CALLABLE) CORP NOTE
DTD 02/03/2020 2.150% 02/01/2027
00724PAC3 360,000.00 A+ A2 12/13/22 12/15/22 332,316.00 4.20 1,290.00 337,636.32 326,805.12

JPMORGAN CHASE CORP NOTES (CALLABLE)
DTD 04/22/2021 1.578% 04/22/2027
46647PCB0 260,000.00 A- A1 08/02/22 08/04/22 235,172.60 3.81 1,812.07 241,271.32 231,744.76

HOME DEPOT INC CORP NOTES (CALLABLE)
DTD 09/14/2017 2.800% 09/14/2027
437076BT8 350,000.00 A A2 01/25/23 01/27/23 330,256.50 4.15 462.78 333,140.38 320,530.70

JPMORGAN CHASE CORP NOTES (CALLABLE)
DTD 02/24/2022 2.947% 02/24/2028
46647PCW4 125,000.00 A- A1 09/14/23 09/18/23 114,296.25 5.13 378.61 114,382.14 113,311.13

JOHN DEERE CAPITAL CORP CORPORATE
NOTES
DTD 07/14/2023 4.950% 07/14/2028
24422EXB0 115,000.00 A A2 07/11/23 07/14/23 114,828.65 4.98 1,217.56 114,836.06 113,286.50

JOHN DEERE CAPITAL CORP CORPORATE
NOTES
DTD 07/14/2023 4.950% 07/14/2028
24422EXB0 135,000.00 A A2 07/13/23 07/17/23 136,833.30 4.64 1,429.32 136,756.91 132,988.50

TOYOTA MOTOR CREDIT CORP CORPORATE
NOTES
DTD 09/11/2023 5.250% 09/11/2028
89236TLB9 110,000.00 A+ A1 09/06/23 09/11/23 109,808.60 5.29 320.83 109,806.75 109,354.19 12 of 14

Page 28 ends

Item 10.

CITIBANK NA CORP NOTES (CALLABLE)
DTD 09/29/2023 5.803% 09/29/2028
17325FBB3 400,000.00 A+ Aa3 09/26/23 09/29/23 400,000.00 5.80 128.96 400,000.00 399,956.00 Security Type Sub-Total 5,267,000.00 5,224,875.58 2.91 27,604.95 5,200,539.34 5,004,293.11 Certificate of Deposit

TORONTO DOMINION BANK NY CERT
DEPOS
DTD 10/31/2022 5.470% 10/25/2024
89115B6F2 325,000.00 A A1 10/27/22 10/31/22 325,000.00 5.44 16,542.95 325,000.00 324,896.68

COOPERAT RABOBANK UA/NY CERT DEPOS
DTD 07/20/2023 5.080% 07/17/2026
21684LGS5 325,000.00 A+ Aa2 07/17/23 07/20/23 325,000.00 5.08 3,256.14 325,000.00 318,171.75 Security Type Sub-Total 650,000.00 650,000.00 5.26 19,799.09 650,000.00 643,068.43 Asset-Backed Security
CARMX 2020-1 A3
DTD 01/22/2020 1.890% 12/16/2024
14315XAC2 1,253.75 AAA NR 01/14/20 01/22/20 1,253.50 1.89 1.05 1,253.69 1,252.14 HAROT 2021-1 A3
DTD 02/24/2021 0.270% 04/21/2025
43813GAC5 15,307.61 NR Aaa 02/17/21 02/24/21 15,307.32 0.27 1.15 15,307.50 15,045.02 HART 2021-A A3
DTD 04/28/2021 0.380% 09/15/2025
44933LAC7 19,550.06 AAA NR 04/20/21 04/28/21 19,548.00 0.38 3.30 19,549.14 19,164.26 CARMX 2021-1 A3
DTD 01/27/2021 0.340% 12/15/2025
14316NAC3 11,266.85 AAA NR 01/20/21 01/27/21 11,264.62 0.34 1.70 11,265.84 10,986.36 TAOT 2021-C A3
DTD 09/27/2021 0.430% 01/15/2026
89239BAC5 52,017.41 AAA Aaa 09/21/21 09/27/21 52,013.27 0.43 9.94 52,015.20 50,304.44 CARMX 2021-2 A3
DTD 04/21/2021 0.520% 02/17/2026
14314QAC8 34,056.68 AAA NR 04/13/21 04/21/21 34,049.35 0.52 7.87 34,053.06 33,041.15 HART 2021-C A3
DTD 11/17/2021 0.740% 05/15/2026
44935FAD6 29,990.36 AAA NR 11/09/21 11/17/21 29,983.66 0.75 9.86 29,986.45 28,981.73 DCENT 2021-A1 A1
DTD 09/27/2021 0.580% 09/15/2026
254683CP8 55,000.00 AAA Aaa 09/20/21 09/27/21 54,988.22 0.58 14.18 54,992.99 52,319.27 13 of 14

Page 29 ends

Item 10.

Managed Account Detail of Securities Held For the Month Ending September 30, 2023 CITY OF COACHELLA - OPERATING PORTFOLIO - 995343 - (14201484) Dated Date/Coupon/Maturity CUSIP Rating Rating Date Date Cost at Cost Interest Cost Value Security Type/Description S&P Moody's Trade Settle Original YTM Accrued Amortized Market Par
Asset-Backed Security
HAROT 2023-3 A3
DTD 08/22/2023 5.410% 02/18/2028
43815QAC1 215,000.00 AAA NR 08/15/23 08/22/23 214,955.67 5.42 420.03 214,956.75 214,326.81 TAOT 2023-C A3
DTD 08/15/2023 5.160% 04/17/2028
89231FAD2 65,000.00 AAA NR 08/08/23 08/15/23 64,985.30 5.17 149.07 64,985.70 64,483.19 FITAT 2023-1 A3
DTD 08/23/2023 5.530% 08/15/2028
31680EAD3 235,000.00 AAA Aaa 08/15/23 08/23/23 234,985.43 5.53 577.58 234,985.74 234,191.55 CHAIT 2023-A1 A
DTD 09/15/2023 5.160% 09/15/2028
161571HT4 270,000.00 AAA NR 09/07/23 09/15/23 269,925.16 5.17 619.20 269,925.12 268,522.21 AMXCA 2023-3 A
DTD 09/19/2023 5.230% 09/15/2028
02582JKD1 275,000.00 AAA NR 09/12/23 09/19/23 274,987.71 5.23 479.42 274,987.16 274,063.90 Security Type Sub-Total 1,278,442.72 1,278,247.21 4.51 2,294.35 1,278,264.34 1,266,682.03 Managed Account Sub-Total 35,811,662.70 34,660,826.05 2.82 125,844.05 34,902,792.02 33,288,130.19 $35,811,662.70 $34,660,826.05 2.82% $125,844.05 $34,902,792.02 $33,288,130.19 $33,413,974.24
$125,844.05
Total Investments
Accrued Interest
Securities Sub-Total
14 of 14

Page 30 ends

Item 10.

STAFF REPORT
1/24/2024
TO: Honorable Mayor and City Council Members
FROM: Ruben Ramirez, Controller
SUBJECT: Investment Report – October 31, 2023
STAFF RECOMMENDATION:

Staff recommends that the City Council receive and file the investment report for October of 2023.

EXECUTIVE SUMMARY:

Page 31 ends

Item 11.

Attached is the Treasurer’s Report of Investments which includes an overview on investments which provides information on investment activity, withdrawals and deposits, interest earned, payment of interest and payment of principal as of the months ended October 31, 2023. In addition, this report includes detailed information and current activity on individual investments.

All City investments are in compliance with the guidelines established for Authorized Investments as specified in the Investment Policy, Section 8.

There was no unusual investment activity to report.

The City and Districts have sufficient moneys to meet their expenditure requirements for the next six months.

FISCAL IMPACT:

None, this report is receive and file only.

Page 32 ends

Item 11.

CURRENT BALANCE AS OF NET: DEPOSITS/ INTEREST EARNED / PAYMENT OF PAYMENT OF BALANCE AS OF YIELD 9/30/2023 (WITHDRAWALS) CHANGE IN VALUE (INTEREST) (PRINCIPAL) 10/31/2023

CASH ON HAND
Wells Fargo-General Checking N/A 6,856,556.89 217,909.45 - - - 7,074,466.34 Sweep Account 4.966% 2,644,015.36 (107,653.59) 2,536,361.77 Wells Fargo-Road Maintenance N/A 236,307.57 90,019.31 - - 326,326.88 Wells Fargo-Gas Tax N/A 624,089.94 208,320.23 - - - 832,410.17 - Wells Fargo- Payroll Acct N/A (197,795.52) 9,624.18 (188,171.34) Petty Cash N/A 6,000.00 - - - - 6,000.00
Total Cash on Hand 10,169,174.24 418,219.58 - - - 10,587,393.82

INVESTMENTS
State of California - LAIF 2.17% 18,360,373.52 165,566.48 - - 18,525,940.00 Investment Management Acct 1.47% 33,375,015.00 65,678.54 - - 33,440,693.54 Total Investments 51,735,388.52 - 231,245.02 - - 51,966,633.54

CASH WITH FISCAL AGENT
US Bank varies 4,257,748.54 92,028.33 123.46 - - 4,349,900.33 ① Wells Fargo Bank, N.A. 5.83% 447.85 - 1.80 - - 449.65 ② Wilmington Trust, N. A. 0.03% 1,180,450.21 0.00 4,994.54 - - 1,185,444.75 ③ Total Cash with Fiscal Agent 5,438,646.60 92,028.33 5,119.80 - - 5,535,794.73 Grand Total 67,343,209.36 510,247.91 236,364.82 - - 68,089,822.09 Completed By:

Reviewed By: Ruben Ramirez- Controller

CITY OF COACHELLA

TREASURER'S REPORT - INVESTMENT REPORT
As of October 31 2023
Fiscal Year 2022-2023

DESCRIPTION
Lourdes Marrón-Accountant
1 of 14

Page 33 ends

Item 11.

CURRENT BALANCE AS OF NET: DEPOSITS/ INTEREST EARNED / PAYMENT OF PAYMENT OF BALANCE AS OF YIELD 9/30/2023 (WITHDRAWALS) CHANGE IN VALUE (INTEREST) (PRINCIPAL) 10/31/2023

CITY OF COACHELLA

TREASURER'S REPORT - INVESTMENT REPORT
As of October 31 2023
Fiscal Year 2022-2023

DESCRIPTION

CASH WITH FISCAL AGENT

US BANK

COACHELLA FINANCING AUTHORITY
Successor Agency to the Coachella Redevelopments Agency 2014 Series A/C #: 6712104701 Debt Service Fund 0.00% 172.04 0.73 - - - 172.77 A/C #: 6712104702 Interest Account 0.00% (0.00) (0.02) 0.02 - - (0.00) A/C #: 6712104703 Principal Account 0.00% (0.00) (0.07) 0.07 - - (0.00) A/C #: 6712104704 Reserve Account 0.00% 827,612.50 - - - - 827,612.50

COACHELLA SANITARY DISTRICT
WASTEWATER SERIES 2015A
A/C #: 6712148601 Bond Fund 0.00% 5.33 48.25 4.15 - - 57.73 A/C #: 6712148602 Interest Account 0.00% 56,087.51 (56,087.51) - - - - A/C #: 6712148603 Principal Account 0.00% - - - -
A/C #: 6712148604 Reserve Account 0.00% 310,175.00 - - - - 310,175.00 COACHELLA SANITARY DISTRICT: PROJECT FUND 2011
A/C #: 6711963500 Project Fund 2011 0.0100% 26,472.67 - 113.63 - - 26,586.30 2 of 14

Page 34 ends

Item 11.

CURRENT BALANCE AS OF NET: DEPOSITS/ INTEREST EARNED / PAYMENT OF PAYMENT OF BALANCE AS OF YIELD 9/30/2023 (WITHDRAWALS) CHANGE IN VALUE (INTEREST) (PRINCIPAL) 10/31/2023

CITY OF COACHELLA

TREASURER'S REPORT - INVESTMENT REPORT
As of October 31 2023
Fiscal Year 2022-2023

DESCRIPTION

COACHELLA SUCCESSOR AGENCY
MERGED PROJECT AREAS BONDS 98 & 99: BONDS 2013
A/C #: 6712071401 Interest Account 0.00% 105.72 0.06 0.39 - - 106.17 A/C #: 6712071402 Interest Account 0.00% 0.00 (0.01) 0.01 - - 0.00 A/C #: 6712071403 Principal Account 0.00% 0.00 (0.05) 0.05 - - 0.00 A/C #: 6712071404 Reserve Account 0.00% 406,487.50 - - - - 406,487.50 SA TO COACHELLA RDA REFUNDING BONDS SERIES 2016A & 2016B A/C #: 6712160601 Debt Service 0.00% 627.99 0.25 2.45 - - 630.69 A/C #: 6712160602 Interest Account 0.00% 0.00 (0.06) 0.06 - - 0.00 A/C #: 6712160603 Principal Account 0.00% 0.00 (0.19) 0.19 - - 0.00 A/C #: 6712160604 Reserve Account 0.00% 2,017,074.78 - - - - 2,017,074.78 COACHELLA LEASE BONDS 2016
A/C #: 6712179801 Payment Account 0.0000% 596.24 148,066.95 2.44 - - 148,665.63 A/C #: 6712179802 Interest Account 0.0000% (0.00) - - - - (0.00) A/C #: 6712179803 Principal Account 0.0000% - - - - - - A/C #: 6712179804 Reserve Account 0.0000% 612,331.26 - - - - 612,331.26 TOTAL US BANK OF CALIFORNIA 4,257,748.54 92,028.33 123.46 - - 4,349,900.33 ① 3 of 14

Page 35 ends

Item 11.

CURRENT BALANCE AS OF NET: DEPOSITS/ INTEREST EARNED / PAYMENT OF PAYMENT OF BALANCE AS OF YIELD 9/30/2023 (WITHDRAWALS) CHANGE IN VALUE (INTEREST) (PRINCIPAL) 10/31/2023

CITY OF COACHELLA

TREASURER'S REPORT - INVESTMENT REPORT
As of October 31 2023
Fiscal Year 2022-2023

DESCRIPTION
WELLS FARGO BANK, N.A.

GAS TAX BONDS SERIES 2019
A/C #: 83925300 Debt Service Fund 0.0000% 421.74 - 1.70 - - 423.44 A/C #: 83925301 Interest Account 0.0000% 7.80 - 0.03 - - 7.83 A/C #: 83925302 Principal Account 0.0000% 18.31 0.07 - 18.38 TOTAL WELLS FARGO BANK, N.A. 447.85 - 1.80 - - 449.65 ② WILMINGTON TRUST, N. A.

CITY OF COACHELLA TAXABLE PENSION OBLIGATION BONDS
A/C #: 144613-000 Revenue Account 0.03% 2,624.70 - 11.16 - - 2,635.86 A/C #: 144613-001 Interest Account 0.03% 50.58 - 0.31 - - 50.89 A/C #: 144613-002 Principal Account 0.00% 416.00 - 1.86 - 417.86 CITY OF COACHELLA 2022A BOND FUND
A/C #: 154278-000 Bond Fund 1.76% 15,104.41 4,729.57 82.61 - - 19,916.59 A/C #: 154278-001 Interest Account 0.00% - - - - -
A/C #: 154278-002 Principal Account 0.00% - - - - - -
A/C #: 154278-004 Project FD Account 1.76% 1,162,847.94 (4,729.57) 4,901.08 - - 1,163,019.45 CITY OF COACHELLA 2022B BOND FUND
A/C #: 155657-000 Bond Fund 1.76% 2,031.28 8.68 - - 2,039.96 A/C #: 155657-001 Interest Account 0.00% - - - - - -
A/C #: 155657-002 Principal Account 0.00% - - - - - -
A/C #: 155657-004 COI Account 0.00% - - - - - -
TOTAL WILMINGTGON TRUST BANK, N.A. 1,180,450.21 0.00 4,994.54 - - 1,185,444.75 ③ TOTAL CASH WITH FISCAL AGENT 5,438,646.60 92,028.33 5,119.80 - - 5,535,794.73 4 of 14

Page 36 ends

Item 11.

US TREASURY NOTES
DTD 01/15/2022 1.125% 01/15/2025
91282CDS7 440,000.00 AA+ Aaa 02/17/22 02/18/22 433,004.69 1.69 1,466.17 437,095.17 418,550.00

US TREASURY NOTES
DTD 02/17/2015 2.000% 02/15/2025
912828J27 130,000.00 AA+ Aaa 03/02/20 03/04/20 137,205.86 0.85 551.09 131,880.14 124,637.50

US TREASURY NOTES
DTD 03/31/2020 0.500% 03/31/2025
912828ZF0 1,330,000.00 AA+ Aaa 07/05/22 07/07/22 1,248,953.13 2.83 581.42 1,288,096.01 1,244,381.25

US TREASURY NOTES
DTD 08/31/2020 0.250% 08/31/2025
91282CAJ0 555,000.00 AA+ Aaa 08/02/21 08/06/21 548,799.61 0.53 236.33 552,208.57 508,171.88

US TREASURY NOTES
DTD 08/31/2020 0.250% 08/31/2025
91282CAJ0 1,500,000.00 AA+ Aaa 07/06/22 07/07/22 1,381,816.41 2.89 638.74 1,431,307.71 1,373,437.50

US TREASURY NOTES
DTD 09/30/2020 0.250% 09/30/2025
91282CAM3 460,000.00 AA+ Aaa 09/07/21 09/09/21 452,273.44 0.67 100.55 456,355.69 419,893.75

US TREASURY NOTES
DTD 10/31/2020 0.250% 10/31/2025
91282CAT8 350,000.00 AA+ Aaa 03/01/22 03/01/22 333,361.33 1.59 2.40 340,935.65 318,226.58

US TREASURY NOTES
DTD 10/31/2020 0.250% 10/31/2025
91282CAT8 410,000.00 AA+ Aaa 10/04/21 10/06/21 401,319.53 0.78 2.82 405,735.70 372,779.71

US TREASURY NOTES
DTD 11/30/2020 0.375% 11/30/2025
91282CAZ4 210,000.00 AA+ Aaa 11/02/21 11/03/21 204,659.77 1.01 331.35 207,272.46 190,771.88

US TREASURY NOTES
DTD 12/31/2020 0.375% 12/31/2025
91282CBC4 190,000.00 AA+ Aaa 04/05/21 04/07/21 185,494.92 0.89 240.08 187,938.97 172,157.82

US TREASURY NOTES
DTD 12/31/2020 0.375% 12/31/2025
91282CBC4 350,000.00 AA+ Aaa 01/11/21 01/12/21 347,867.19 0.50 442.26 349,069.98 317,132.83

US TREASURY NOTES
DTD 01/31/2021 0.375% 01/31/2026
91282CBH3 160,000.00 AA+ Aaa 05/03/22 05/04/22 145,500.00 2.95 151.63 151,287.28 144,375.01

US TREASURY NOTES
DTD 01/31/2019 2.625% 01/31/2026
9128286A3 255,000.00 AA+ Aaa 02/04/21 02/08/21 282,063.87 0.47 1,691.63 267,236.80 242,090.63

US TREASURY NOTES
DTD 01/31/2021 0.375% 01/31/2026
91282CBH3 270,000.00 AA+ Aaa 02/26/21 02/26/21 264,410.16 0.80 255.88 267,447.31 243,632.83 5 of 14

Page 37 ends

Item 11.

US TREASURY NOTES
DTD 01/31/2021 0.375% 01/31/2026
91282CBH3 475,000.00 AA+ Aaa 07/02/21 07/07/21 465,871.09 0.80 450.15 470,503.92 428,613.31

US TREASURY NOTES
DTD 01/31/2021 0.375% 01/31/2026
91282CBH3 1,320,000.00 AA+ Aaa 02/17/22 02/18/22 1,246,626.56 1.84 1,250.95 1,278,203.07 1,191,093.81

US TREASURY NOTES
DTD 02/28/2021 0.500% 02/28/2026
91282CBQ3 310,000.00 AA+ Aaa 03/05/21 03/09/21 305,676.95 0.79 264.01 307,977.66 279,629.67

US TREASURY NOTES
DTD 02/28/2021 0.500% 02/28/2026
91282CBQ3 630,000.00 AA+ Aaa 12/03/21 12/07/21 613,019.53 1.15 536.54 620,651.94 568,279.66

US TREASURY NOTES
DTD 05/31/2021 0.750% 05/31/2026
91282CCF6 290,000.00 AA+ Aaa 06/02/21 06/04/21 289,365.62 0.79 915.16 289,672.02 260,773.45

US TREASURY NOTES
DTD 05/31/2021 0.750% 05/31/2026
91282CCF6 325,000.00 AA+ Aaa 06/06/22 06/08/22 297,857.42 2.99 1,025.62 307,403.09 292,246.11

US TREASURY NOTES
DTD 09/30/2021 0.875% 09/30/2026
91282CCZ2 300,000.00 AA+ Aaa 04/05/22 04/07/22 276,222.66 2.77 229.51 284,545.46 267,843.75

US TREASURY NOTES
DTD 02/15/2017 2.250% 02/15/2027
912828V98 295,000.00 AA+ Aaa 07/05/22 07/07/22 287,371.48 2.85 1,406.86 289,554.94 271,676.56

US TREASURY NOTES
DTD 02/15/2017 2.250% 02/15/2027
912828V98 925,000.00 AA+ Aaa 09/14/22 09/15/22 871,451.17 3.68 4,411.35 885,120.39 851,867.19

US TREASURY NOTES
DTD 04/30/2020 0.500% 04/30/2027
912828ZN3 1,110,000.00 AA+ Aaa 08/03/22 08/05/22 992,062.50 2.92 15.25 1,022,962.26 955,293.75

US TREASURY NOTES
DTD 08/15/2017 2.250% 08/15/2027
9128282R0 1,050,000.00 AA+ Aaa 09/01/22 09/06/22 995,490.23 3.40 5,007.47 1,008,211.19 954,843.75

US TREASURY NOTES
DTD 09/30/2022 4.125% 09/30/2027
91282CFM8 500,000.00 AA+ Aaa 11/01/22 11/03/22 496,738.28 4.27 1,803.28 497,399.00 486,718.75

US TREASURY NOTES
DTD 10/31/2022 4.125% 10/31/2027
91282CFU0 340,000.00 AA+ Aaa 12/06/22 12/08/22 344,728.13 3.81 38.53 343,860.78 330,756.25

US TREASURY NOTES
DTD 10/31/2020 0.500% 10/31/2027
91282CAU5 1,210,000.00 AA+ Aaa 01/04/23 01/06/23 1,030,437.89 3.91 16.62 1,060,960.39 1,019,614.00 6 of 14

Page 38 ends

Item 11.

US TREASURY NOTES
DTD 01/31/2021 0.750% 01/31/2028
91282CBJ9 1,130,000.00 AA+ Aaa 02/07/23 02/08/23 973,962.89 3.82 2,141.78 996,793.40 953,260.99

US TREASURY NOTES
DTD 03/31/2023 3.625% 03/31/2028
91282CGT2 490,000.00 AA+ Aaa 05/01/23 05/02/23 489,502.34 3.65 1,553.01 489,553.08 466,342.21

US TREASURY NOTES
DTD 03/31/2021 1.250% 03/31/2028
91282CBS9 575,000.00 AA+ Aaa 05/08/23 05/09/23 517,095.70 3.51 628.42 522,795.45 493,152.32

US TREASURY NOTES
DTD 04/30/2023 3.500% 04/30/2028
91282CHA2 420,000.00 AA+ Aaa 05/01/23 05/01/23 418,047.66 3.60 40.39 418,244.39 397,425.00

US TREASURY NOTES
DTD 04/30/2023 3.500% 04/30/2028
91282CHA2 460,000.00 AA+ Aaa 05/15/23 05/16/23 460,844.53 3.46 44.23 460,765.72 435,275.00

US TREASURY NOTES
DTD 05/31/2023 3.625% 05/31/2028
91282CHE4 530,000.00 AA+ Aaa 06/01/23 06/02/23 527,888.28 3.71 8,083.95 528,064.16 503,996.88

US TREASURY NOTES
DTD 06/30/2023 4.000% 06/30/2028
91282CHK0 55,000.00 AA+ Aaa 07/06/23 07/10/23 54,093.36 4.37 741.30 54,150.24 53,092.19 Security Type Sub-Total 19,350,000.00 18,321,084.18 2.59 37,296.73 18,611,259.99 17,552,033.77 U.S. Treasury Bill

US TREASURY BILL
DTD 11/03/2022 0.000% 11/02/2023
912796YT0 190,000.00 A-1+ P-1 10/02/23 10/02/23 189,137.20 5.30 0.00 189,972.17 189,972.05 Security Type Sub-Total 190,000.00 189,137.20 5.30 0.00 189,972.17 189,972.05 Supra-National Agency Bond / Note

INTL BK RECON & DEVELOP NOTES
DTD 11/24/2020 0.250% 11/24/2023
459058JM6 150,000.00 AAA Aaa 11/17/20 11/24/20 149,677.50 0.32 163.54 149,993.23 149,524.05

INTER-AMERICAN DEVEL BK NOTES
DTD 09/23/2021 0.500% 09/23/2024
4581X0DZ8 300,000.00 AAA Aaa 09/15/21 09/23/21 299,778.00 0.52 158.33 299,933.76 286,679.10 Security Type Sub-Total 450,000.00 449,455.50 0.46 321.87 449,926.99 436,203.15 7 of 14

Page 39 ends

Item 11.

MS ST TXBL GO BONDS
DTD 08/06/2020 0.565% 11/01/2024
605581MZ7 200,000.00 AA Aa2 07/24/20 08/06/20 200,000.00 0.57 565.00 200,000.00 190,022.00

OR ST DEPT TRANS TXBL REV BONDS
DTD 09/17/2020 0.566% 11/15/2024
68607DVA0 135,000.00 AAA Aa1 09/11/20 09/17/20 135,000.00 0.57 352.34 135,000.00 128,065.05

FL ST BOARD OF ADMIN TXBL REV BONDS
DTD 09/16/2020 1.258% 07/01/2025
341271AD6 40,000.00 AA Aa3 09/03/20 09/16/20 40,282.80 1.11 167.73 40,098.31 37,304.40

FL ST BOARD OF ADMIN TXBL REV BONDS
DTD 09/16/2020 1.258% 07/01/2025
341271AD6 110,000.00 AA Aa3 09/03/20 09/16/20 110,000.00 1.26 461.27 110,000.00 102,587.10

LOS ANGELES CCD, CA TXBL GO BONDS
DTD 11/10/2020 0.773% 08/01/2025
54438CYK2 80,000.00 AA+ Aaa 10/30/20 11/10/20 80,000.00 0.77 154.60 80,000.00 73,872.80

NJ TURNPIKE AUTHORITY TXBL REV BONDS
DTD 02/04/2021 1.047% 01/01/2026
646140DP5 40,000.00 AA- A1 01/22/21 02/04/21 40,000.00 1.05 139.60 40,000.00 36,599.20 Security Type Sub-Total 605,000.00 605,282.80 0.78 1,840.54 605,098.31 568,450.55 Federal Agency Commercial Mortgage-Backed Security

FANNIEMAE-ACES
DTD 04/01/2014 3.346% 03/01/2024
3136AJB54 31,406.17 AA+ Aaa 12/13/19 12/18/19 32,932.32 2.14 87.57 31,526.47 31,098.99 FHMS K043 A2
DTD 03/01/2015 3.062% 12/01/2024
3137BGK24 108,784.07 AA+ Aaa 03/19/20 03/25/20 114,172.28 1.95 277.58 110,030.41 105,639.32 FHMS K061 A2
DTD 01/30/2017 3.347% 11/01/2026
3137BTUM1 240,000.00 AA+ Aaa 05/19/23 05/24/23 232,612.50 4.31 669.40 233,558.71 226,778.12 FHMS K064 A2
DTD 05/15/2017 3.224% 03/01/2027
3137BXQY1 360,000.00 AA+ Aaa 08/16/23 08/18/23 339,581.25 4.98 967.20 340,767.47 336,911.13

FHLMC MULTIFAMILY STRUCTURED P
DTD 07/01/2017 3.243% 04/01/2027
3137F1G44 205,000.00 AA+ Aaa 08/16/23 08/18/23 193,284.57 4.97 554.01 193,949.21 191,370.81

FHLMC MULTIFAMILY STRUCTURED P
DTD 08/01/2017 3.117% 06/01/2027
3137F2LJ3 320,000.00 AA+ Aaa 08/17/23 08/22/23 299,250.00 5.01 831.20 300,318.35 296,881.16 FHMS K507 A1
DTD 09/01/2023 4.800% 04/01/2028
3137HAMR4 324,058.75 AA+ Aaa 09/20/23 09/28/23 318,973.30 5.19 1,296.24 319,065.32 315,199.47 8 of 14

Page 40 ends

Item 11.

Managed Account Detail of Securities Held For the Month Ending October 31, 2023 CITY OF COACHELLA - OPERATING PORTFOLIO - 995343 - (14201484) Dated Date/Coupon/Maturity CUSIP Rating Rating Date Date Cost at Cost Interest Cost Value Security Type/Description S&P Moody's Trade Settle Original YTM Accrued Amortized Market Par
Federal Agency Commercial Mortgage-Backed Security
FHMS K506 A1
DTD 09/01/2023 4.650% 05/01/2028
3137HAMG8 169,853.70 AA+ Aaa 09/07/23 09/14/23 167,313.54 5.01 658.18 167,377.39 163,631.81 FHMS KJ46 A1
DTD 07/01/2023 4.777% 06/01/2028
3137HAD45 274,570.24 AA+ Aaa 07/19/23 07/27/23 274,563.37 4.78 1,093.02 274,563.75 268,324.62 FHMS K505 A2
DTD 07/01/2023 4.819% 06/01/2028
3137HACX2 325,000.00 AA+ Aaa 07/13/23 07/20/23 328,246.10 4.59 1,305.15 328,056.23 315,859.07 FNA 2023-M6 A2
DTD 07/01/2023 4.190% 07/01/2028
3136BQDE6 345,000.00 AA+ Aaa 07/18/23 07/31/23 339,151.17 4.58 1,204.63 339,453.86 326,437.93 FHMS KJ47 A1
DTD 09/01/2023 5.272% 08/01/2028
3137HAMN3 189,742.05 AA+ Aaa 09/19/23 09/28/23 189,741.10 5.27 833.60 189,741.12 188,105.97 FHMS K506 A2
DTD 09/01/2023 4.650% 08/01/2028
3137HAMH6 340,000.00 AA+ Aaa 09/07/23 09/14/23 334,970.38 4.99 1,317.50 335,089.62 326,681.14 FHMS K508 A2
DTD 10/01/2023 4.740% 08/01/2028
3137HAQ74 345,000.00 AA+ Aaa 10/11/23 10/19/23 337,432.08 5.26 1,362.75 337,480.75 333,416.00 FHMS K509 A2
DTD 10/01/2023 4.850% 09/01/2028
3137HAST4 260,000.00 AA+ AAA 10/25/23 10/31/23 251,710.42 5.60 1,050.83 251,714.43 251,710.42 FHMS K507 A2
DTD 09/01/2023 4.800% 09/01/2028
3137HAMS2 335,000.00 AA+ Aaa 09/20/23 09/28/23 330,995.75 5.07 1,340.00 331,061.52 325,079.61 Security Type Sub-Total 4,173,414.98 4,084,930.13 4.87 14,848.86 4,083,754.61 4,003,125.57 Federal Agency Bond / Note

FEDERAL HOME LOAN BANK NOTES
DTD 04/16/2020 0.500% 04/14/2025
3130AJHU6 200,000.00 AA+ Aaa 04/15/20 04/16/20 199,008.00 0.60 47.22 199,711.75 186,753.60

FANNIE MAE NOTES
DTD 04/24/2020 0.625% 04/22/2025
3135G03U5 260,000.00 AA+ Aaa 04/22/20 04/24/20 259,464.40 0.67 40.63 259,842.02 242,947.12

FANNIE MAE NOTES
DTD 04/24/2020 0.625% 04/22/2025
3135G03U5 360,000.00 AA+ Aaa 06/03/20 06/05/20 361,843.20 0.52 56.25 360,556.48 336,388.32 9 of 14

Page 41 ends

Item 11.

FREDDIE MAC NOTES (CALLABLE)
DTD 05/29/2020 0.750% 05/28/2025
3134GVB31 200,000.00 AA+ Aaa 06/05/20 06/09/20 199,400.00 0.81 637.50 199,810.14 186,232.00

FANNIE MAE NOTES
DTD 06/19/2020 0.500% 06/17/2025
3135G04Z3 175,000.00 AA+ Aaa 07/02/20 07/07/20 175,201.25 0.48 325.69 175,066.19 162,122.45

FANNIE MAE NOTES
DTD 06/19/2020 0.500% 06/17/2025
3135G04Z3 225,000.00 AA+ Aaa 10/01/20 10/05/20 226,055.25 0.40 418.75 225,365.28 208,443.15

FANNIE MAE NOTES
DTD 06/19/2020 0.500% 06/17/2025
3135G04Z3 305,000.00 AA+ Aaa 06/17/20 06/19/20 304,368.65 0.54 567.64 304,794.40 282,556.27

FREDDIE MAC NOTES
DTD 07/23/2020 0.375% 07/21/2025
3137EAEU9 185,000.00 AA+ Aaa 07/21/20 07/23/20 184,078.70 0.48 192.71 184,682.80 170,398.32

FANNIE MAE NOTES
DTD 08/27/2020 0.375% 08/25/2025
3135G05X7 195,000.00 AA+ Aaa 08/25/20 08/27/20 194,087.40 0.47 134.06 194,668.28 178,835.67

FANNIE MAE NOTES
DTD 08/27/2020 0.375% 08/25/2025
3135G05X7 420,000.00 AA+ Aaa 10/21/20 10/22/20 417,727.80 0.49 288.75 419,147.93 385,184.52

FREDDIE MAC NOTES (CALLABLE)
DTD 08/30/2022 4.050% 08/28/2025
3134GXS54 1,000,000.00 AA+ Aaa 08/19/22 08/30/22 999,600.00 4.06 7,087.50 999,756.49 975,880.00

FREDDIE MAC NOTES
DTD 09/25/2020 0.375% 09/23/2025
3137EAEX3 285,000.00 AA+ Aaa 09/23/20 09/25/20 284,142.15 0.44 112.81 284,674.54 260,604.57

FANNIE MAE NOTES
DTD 11/12/2020 0.500% 11/07/2025
3135G06G3 185,000.00 AA+ Aaa 11/09/20 11/12/20 184,337.70 0.57 447.08 184,731.95 168,720.00 Security Type Sub-Total 3,995,000.00 3,989,314.50 1.45 10,356.59 3,992,808.25 3,745,065.99 Corporate Note

PFIZER INC CORP NOTES
DTD 03/11/2019 2.950% 03/15/2024
717081ES8 260,000.00 A+ A1 04/02/19 04/04/19 263,146.00 2.69 980.06 260,187.56 257,393.76 AMAZON.COM INC CORPORATE NOTES
DTD 05/12/2021 0.450% 05/12/2024
023135BW5 115,000.00 AA A1 05/10/21 05/12/21 114,832.10 0.50 242.94 114,970.43 111,885.80 10 of 14

Page 42 ends

Item 11.

TEXAS INSTRUMENTS INC CORP NOTES
(CALLAB
DTD 05/04/2017 2.625% 05/15/2024
882508BB9 300,000.00 A+ Aa3 02/23/22 02/25/22 304,716.00 1.90 3,631.25 300,850.01 295,135.20

WALMART INC CORPORATE NOTES
DTD 04/23/2019 2.850% 07/08/2024
931142EL3 360,000.00 AA Aa2 07/10/19 07/12/19 371,235.60 2.19 3,220.50 361,378.60 352,978.92

MICROSOFT CORP (CALLABLE) NOTES
DTD 02/12/2015 2.700% 02/12/2025
594918BB9 190,000.00 AAA Aaa 03/15/21 03/17/21 202,921.90 0.92 1,125.75 193,646.37 183,759.64

TOYOTA MOTOR CREDIT CORP CORP
NOTES
DTD 02/13/2020 1.800% 02/13/2025
89236TGT6 60,000.00 A+ A1 05/20/20 05/26/20 60,586.20 1.58 234.00 60,159.81 57,140.46

TOYOTA MOTOR CREDIT CORP CORP
NOTES
DTD 02/13/2020 1.800% 02/13/2025
89236TGT6 90,000.00 A+ A1 05/20/20 05/26/20 90,879.30 1.58 351.00 90,239.72 85,710.69

NOVARTIS CAPITAL CORP
DTD 02/14/2020 1.750% 02/14/2025
66989HAP3 295,000.00 AA- A1 05/06/20 05/08/20 305,504.95 0.98 1,104.20 297,699.87 281,739.75 AMAZON.COM INC CORPORATE NOTES
DTD 04/13/2022 3.000% 04/13/2025
023135CE4 245,000.00 AA A1 04/11/22 04/13/22 244,610.45 3.06 367.50 244,811.98 236,757.96

CITIGROUP INC (CALLABLE) CORPORATE
NOTES
DTD 05/04/2021 0.981% 05/01/2025
172967MX6 50,000.00 BBB+ A3 04/27/21 05/04/21 50,000.00 0.98 245.25 50,000.00 48,427.75

CITIGROUP INC (CALLABLE) CORPORATE
NOTES
DTD 05/04/2021 0.981% 05/01/2025
172967MX6 55,000.00 BBB+ A3 04/28/21 05/04/21 55,145.75 0.91 269.78 55,024.27 53,270.53

GOLDMAN SACHS GROUP INC CORPORATE
NOTES
DTD 05/22/2015 3.750% 05/22/2025
38148LAE6 135,000.00 BBB+ A2 02/12/21 02/17/21 150,819.30 0.94 2,235.94 140,168.79 130,107.20

JPMORGAN CHASE & CO (CALLABLE) CORP
NOTE
DTD 06/01/2021 0.824% 06/01/2025
46647PCH7 115,000.00 A- A1 05/24/21 06/01/21 115,000.00 0.82 394.83 115,000.00 111,098.63 11 of 14

Page 43 ends

Item 11.

JPMORGAN CHASE & CO CORP NOTES
(CALLABLE
DTD 08/10/2021 0.768% 08/09/2025
46647PCM6 50,000.00 A- A1 08/03/21 08/10/21 50,000.00 0.77 87.47 50,000.00 47,755.70

BRISTOL-MYERS SQUIBB CO CORPORATE
NOTES
DTD 11/13/2020 0.750% 11/13/2025
110122DN5 72,000.00 A+ A2 06/17/21 06/21/21 71,282.88 0.98 252.00 71,668.23 65,659.75

BANK OF AMERICA CORP NOTES
(CALLABLE)
DTD 03/22/2022 3.384% 04/02/2026
06051GKM0 220,000.00 A- A1 03/17/22 03/22/22 220,000.00 3.38 599.72 220,000.00 210,971.42

BANK OF AMERICA NA CORPORATE NOTES
DTD 08/18/2023 5.526% 08/18/2026
06428CAA2 175,000.00 A+ Aa1 10/23/23 10/24/23 173,526.50 5.85 1,960.96 173,537.96 173,020.05

TARGET CORP CORP NOTES (CALLABLE)
DTD 01/24/2022 1.950% 01/15/2027
87612EBM7 25,000.00 A A2 01/19/22 01/24/22 24,957.50 1.99 143.54 24,972.61 22,516.38

TARGET CORP CORP NOTES (CALLABLE)
DTD 01/24/2022 1.950% 01/15/2027
87612EBM7 125,000.00 A A2 01/27/22 01/31/22 124,923.75 1.96 717.71 124,950.67 112,581.87

BANK OF NY MELLON CORP (CALLABLE)
CORPOR
DTD 01/26/2022 2.050% 01/26/2027
06406RBA4 200,000.00 A A1 01/26/22 01/28/22 200,644.00 1.98 1,081.94 200,413.41 177,012.60

BANK OF NY MELLON CORP (CALLABLE)
CORPOR
DTD 01/26/2022 2.050% 01/26/2027
06406RBA4 300,000.00 A A1 08/02/22 08/04/22 280,158.00 3.67 1,622.92 285,664.28 265,518.90

ADOBE INC (CALLABLE) CORP NOTE
DTD 02/03/2020 2.150% 02/01/2027
00724PAC3 360,000.00 A+ A2 12/13/22 12/15/22 332,316.00 4.20 1,935.00 338,205.04 325,465.20

JPMORGAN CHASE CORP NOTES (CALLABLE)
DTD 04/22/2021 1.578% 04/22/2027
46647PCB0 260,000.00 A- A1 08/02/22 08/04/22 235,172.60 3.81 102.57 241,718.27 230,651.46

HOME DEPOT INC CORP NOTES (CALLABLE)
DTD 09/14/2017 2.800% 09/14/2027
437076BT8 350,000.00 A A2 01/25/23 01/27/23 330,256.50 4.15 1,279.44 333,502.33 318,323.25

JPMORGAN CHASE CORP NOTES (CALLABLE)
DTD 02/24/2022 2.947% 02/24/2028
46647PCW4 125,000.00 A- A1 09/14/23 09/18/23 114,296.25 5.13 685.59 114,586.97 112,535.00 12 of 14

Page 44 ends

Item 11.

JOHN DEERE CAPITAL CORP CORPORATE
NOTES
DTD 07/14/2023 4.950% 07/14/2028
24422EXB0 115,000.00 A A2 07/11/23 07/14/23 114,828.65 4.98 1,691.94 114,838.97 112,017.02

JOHN DEERE CAPITAL CORP CORPORATE
NOTES
DTD 07/14/2023 4.950% 07/14/2028
24422EXB0 135,000.00 A A2 07/13/23 07/17/23 136,833.30 4.64 1,986.19 136,725.75 131,498.23

TOYOTA MOTOR CREDIT CORP CORPORATE
NOTES
DTD 09/11/2023 5.250% 09/11/2028
89236TLB9 110,000.00 A+ A1 09/06/23 09/11/23 109,808.60 5.29 802.08 109,813.31 108,037.38

CITIBANK NA CORP NOTES (CALLABLE)
DTD 09/29/2023 5.803% 09/29/2028
17325FBB3 400,000.00 A+ Aa3 09/26/23 09/29/23 400,000.00 5.80 2,063.29 400,000.00 395,135.60 Security Type Sub-Total 5,292,000.00 5,248,402.08 3.07 31,415.36 5,224,735.21 5,014,106.10 Certificate of Deposit

TORONTO DOMINION BANK NY CERT
DEPOS
DTD 10/31/2022 5.470% 10/25/2024
89115B6F2 325,000.00 A A1 10/27/22 10/31/22 325,000.00 5.44 345.67 325,000.00 325,000.00

COOPERAT RABOBANK UA/NY CERT DEPOS
DTD 07/20/2023 5.080% 07/17/2026
21684LGS5 325,000.00 A+ Aa2 07/17/23 07/20/23 325,000.00 5.08 4,631.97 325,000.00 318,369.68 Security Type Sub-Total 650,000.00 650,000.00 5.26 4,977.64 650,000.00 643,369.68 Asset-Backed Security
HAROT 2021-1 A3
DTD 02/24/2021 0.270% 04/21/2025
43813GAC5 13,173.70 NR Aaa 02/17/21 02/24/21 13,173.45 0.27 0.99 13,173.61 12,970.43 HART 2021-A A3
DTD 04/28/2021 0.380% 09/15/2025
44933LAC7 17,263.17 AAA NR 04/20/21 04/28/21 17,261.35 0.38 2.92 17,262.39 16,942.25 CARMX 2021-1 A3
DTD 01/27/2021 0.340% 12/15/2025
14316NAC3 10,171.80 AAA NR 01/20/21 01/27/21 10,169.79 0.34 1.54 10,170.93 9,950.45 13 of 14

Page 45 ends

Item 11.

Managed Account Detail of Securities Held For the Month Ending October 31, 2023 CITY OF COACHELLA - OPERATING PORTFOLIO - 995343 - (14201484) Dated Date/Coupon/Maturity CUSIP Rating Rating Date Date Cost at Cost Interest Cost Value Security Type/Description S&P Moody's Trade Settle Original YTM Accrued Amortized Market Par
Asset-Backed Security
TAOT 2021-C A3
DTD 09/27/2021 0.430% 01/15/2026
89239BAC5 48,332.30 AAA Aaa 09/21/21 09/27/21 48,328.45 0.43 9.24 48,330.32 46,762.87 CARMX 2021-2 A3
DTD 04/21/2021 0.520% 02/17/2026
14314QAC8 31,286.64 AAA NR 04/13/21 04/21/21 31,279.91 0.52 7.23 31,283.44 30,439.44 HART 2021-C A3
DTD 11/17/2021 0.740% 05/15/2026
44935FAD6 27,966.17 AAA NR 11/09/21 11/17/21 27,959.92 0.75 9.20 27,962.64 27,022.14 DCENT 2021-A1 A1
DTD 09/27/2021 0.580% 09/15/2026
254683CP8 55,000.00 AAA Aaa 09/20/21 09/27/21 54,988.22 0.58 14.18 54,993.19 52,451.56 HAROT 2023-3 A3
DTD 08/22/2023 5.410% 02/18/2028
43815QAC1 215,000.00 AAA NR 08/15/23 08/22/23 214,955.67 5.42 420.03 214,957.59 213,419.94 TAOT 2023-C A3
DTD 08/15/2023 5.160% 04/17/2028
89231FAD2 65,000.00 AAA NR 08/08/23 08/15/23 64,985.30 5.17 149.07 64,985.97 64,261.15 FITAT 2023-1 A3
DTD 08/23/2023 5.530% 08/15/2028
31680EAD3 235,000.00 AAA Aaa 08/15/23 08/23/23 234,985.43 5.53 577.58 234,985.99 233,941.30 CHAIT 2023-A1 A
DTD 09/15/2023 5.160% 09/15/2028
161571HT4 270,000.00 AAA NR 09/07/23 09/15/23 269,925.16 5.17 619.20 269,926.86 267,454.17 AMXCA 2023-3 A
DTD 09/19/2023 5.230% 09/15/2028
02582JKD1 275,000.00 AAA NR 09/12/23 09/19/23 274,987.71 5.23 639.22 274,987.97 272,491.92 Security Type Sub-Total 1,263,193.78 1,263,000.36 4.56 2,450.40 1,263,020.90 1,248,107.62 Managed Account Sub-Total 35,968,608.76 34,800,606.75 2.89 103,507.99 35,070,576.43 33,400,434.48 $35,968,608.76 $34,800,606.75 2.89% $103,507.99 $35,070,576.43 $33,400,434.48 $33,503,942.47
$103,507.99
Total Investments
Accrued Interest
Securities Sub-Total
14 of 14

Page 46 ends

Item 11.

City of Coachella Building Activity Report
OCTOBER 2023
Permits Current Month Past Month This Month Last
Year
This Year to
Date
Last Year to Date
Res. Solar Panels 6 11 17 221 257
Misc. Building Permits 40 34 28 435 405
Residential Additions/Ga 4 7 6 110 48
Single Family Dwellings 7 0 7 110 193
Commercial Bldgs. 0 0 0 2 11
Commercial Ten. Improv 2 2 2 11 20
Multi- Family Units 0 0 0 108 56
Plan Check 0 0 0 0 0
TOTALS 59 54 60 964 990
Revenue Fees
Building Fees $37,730.00 $14,112.00 $33,596.00 $485,945.02 $736,945.75 Dev. Impact Fees $115,470.14 $0.00 $113,825.40 $2,631,791.86 $3,782,247.98 Sewer &Water Fees $60,705.26 $0.00 $65,145.01 $1,555,693.75 $3,312,352.69 Misc. (TUMF, MSF, FIRE) $17,850.00 $0.00 $16,506.00 $326,793.92 $727,715.03 Plan Check $15,611.50 $9,157.00 $11,211.00 $168,768.58 $205,770.31 Cert of Occupancy $1,792.00 $0.00 $1,792.00 $56,576.00 $66,560.00 SB1473 $204.00 $71.50 $154.00 $2,932.60 $4,400.83
TOTALS $249,362.90 $23,340.50 $242,229.41 $5,228,501.73 $8,836,032.59 1% Construction Tax $26,890.50 $0.00 $20,311.34 $444,030.38 $801,427.12 Strong Motion Instr. $616.30 $151.91 $395.15 $10,877.73 $16,274.36 TOTALS $27,506.80 $151.91 $20,706.49 $454,908.11 $817,701.48 Valuations $24,650,429.00 $1,678,793.00 $3,028,484.00 $102,955,370.95 $100,329,897.37 Inspections
General NO INFO NO INFO NO INFO NO INFO 4900
Final Single Family NO INFO NO INFO NO INFO NO INFO 20
Final Multi Family NO INFO NO INFO NO INFO NO INFO 0
Final Commercial NO INFO NO INFO NO INFO NO INFO 3
Final Miscellaneous NO INFO NO INFO NO INFO NO INFO 532 Final Solar NO INFO NO INFO NO INFO NO INFO 121
Code Enforcement Insp. NO INFO NO INFO NO INFO NO INFO 197 TOTALS 5773
TOTAL DWELLING UNITS IN THE CITY OF COACHELLA 9536
Submitted by:

Rosa Vasquez
Development Services Technician

Page 47 ends

Item 12.

City of Coachella Building Activity Report
NOVEMBER 2023
Permits Current Month Past Month This Month Last
Year
This Year to
Date
Last Year to Date
Res. Solar Panels 40 6 27 261 284
Misc. Building Permits 29 40 24 464 429
Residential Additions/Ga 5 4 7 115 55
Single Family Dwellings 5 7 0 115 193
Commercial Bldgs. 0 0 0 2 11
Commercial Ten. Improv 3 2 2 14 22
Multi- Family Units 0 0 0 108 56
Plan Check 0 0 0 0 0
TOTALS 82 59 60 1046 1050
Revenue Fees
Building Fees $45,496.40 $37,730.00 $17,499.50 $531,441.42 $754,445.25 Dev. Impact Fees $82,015.92 $115,470.14 $0.00 $2,713,807.78 $3,782,247.98 Sewer &Water Fees $43,538.49 $60,705.26 $0.00 $1,599,232.24 $3,312,352.69 Misc. (TUMF, MSF, FIRE) $12,750.00 $17,850.00 $0.00 $339,543.92 $727,715.03 Plan Check $19,168.36 $15,611.50 $10,761.50 $187,936.94 $205,770.31 Cert of Occupancy $1,280.00 $1,792.00 $0.00 $57,856.00 $66,560.00 SB1473 $299.00 $204.00 $65.00 $3,231.60 $4,400.83
TOTALS $204,548.17 $249,362.90 $28,326.00 $5,433,049.90 $8,836,032.59 1% Construction Tax $17,356.30 $26,890.50 $0.00 $461,386.68 $801,427.12 Strong Motion Instr. $1,385.96 $616.30 $100.57 $12,263.69 $16,274.36 TOTALS $18,742.26 $27,506.80 $100.57 $473,650.37 $817,701.48 Valuations $6,478,766.00 $24,650,429.00 $79,720.00 $109,434,136.95 $100,329,897.37 Inspections
General NO INFO NO INFO NO INFO NO INFO 4900
Final Single Family NO INFO NO INFO NO INFO NO INFO 20
Final Multi Family NO INFO NO INFO NO INFO NO INFO 0
Final Commercial NO INFO NO INFO NO INFO NO INFO 3
Final Miscellaneous NO INFO NO INFO NO INFO NO INFO 532 Final Solar NO INFO NO INFO NO INFO NO INFO 121
Code Enforcement Insp. NO INFO NO INFO NO INFO NO INFO 197 TOTALS 5773
TOTAL DWELLING UNITS IN THE CITY OF COACHELLA 9541
Submitted by:

Rosa Vasquez
Development Services Technician

Page 48 ends

Item 12.

City of Coachella Building Activity Report
DECEMBER 2023
Permits Current Month Past Month This Month Last
Year
This Year to
Date
Last Year to Date
Res. Solar Panels 25 40 12 286 296
Misc. Building Permits 24 29 21 488 450
Residential Additions/Ga 4 5 5 119 60
Single Family Dwellings 0 5 7 115 200
Commercial Bldgs. 0 0 1 2 12
Commercial Ten. Improv 0 3 2 14 24
Multi- Family Units 0 0 0 108 56
Plan Check 0 0 0 0
TOTALS 53 82 48 1099 1098
Revenue Fees
Building Fees $12,900.00 $45,496.40 $28,413.00 $544,341.42 $782,858.25 Dev. Impact Fees $0.00 $82,015.92 $162,441.35 $2,713,807.78 $3,944,689.33 Sewer &Water Fees $0.00 $43,538.49 $60,705.26 $1,599,232.24 $3,373,057.95 Misc. (TUMF, MSF, FIRE) $0.00 $12,750.00 $16,506.00 $339,543.92 $744,221.03 Plan Check $7,578.00 $19,168.36 $9,382.00 $195,514.94 $215,152.31 Cert of Occupancy $0.00 $1,280.00 $1,792.00 $57,856.00 $68,352.00 SB1473 $58.00 $299.00 $131.00 $3,289.60 $4,531.83
TOTALS $20,536.00 $204,548.17 $279,370.61 $5,453,585.90 $9,115,403.20 1% Construction Tax $0.00 $17,356.30 $19,802.13 $461,386.68 $821,229.25 Strong Motion Instr. $94.24 $1,385.96 $355.56 $12,357.93 $16,629.92 TOTALS $94.24 $18,742.26 $20,157.69 $473,744.61 $837,859.17 Valuations $731,102.00 $6,478,766.00 $3,821,355.03 $110,165,238.95 $104,151,252.40 Inspections
General NO INFO NO INFO NO INFO NO INFO 4900
Final Single Family NO INFO NO INFO NO INFO NO INFO 20
Final Multi Family NO INFO NO INFO NO INFO NO INFO 0
Final Commercial NO INFO NO INFO NO INFO NO INFO 3
Final Miscellaneous NO INFO NO INFO NO INFO NO INFO 532 Final Solar NO INFO NO INFO NO INFO NO INFO 121
Code Enforcement Insp. NO INFO NO INFO NO INFO NO INFO 197 TOTALS 5773
TOTAL DWELLING UNITS IN THE CITY OF COACHELLA 9541
Submitted by:

Rosa Vasquez
Development Services Technician

Page 49 ends

Item 12.

CITY OF COACHELLA
53-990 ENTERPRISE WAY
COACHELLA, CA 92236

CODE ENFORCEMENT, ABANDONED VEHICLE

ABATEMENT, GRAFFITI, PARK RANGERS
& ANIMAL CONTROL

QUARTERLY REPORT
Oct 1, 2023 to Dec. 31, 2023
Prepared By:

Jessica Navarro & Rene Rosales Page 50
Item 12.

Code Enforcement Summary Report
Report Criteria:

Status
Assigned
To
Census
Tract Violation Initiation Open Date Range
Follow up Date
Range
Close Date
Range
All All All All From 10/01/2023 To
12/31/2023 From To From To
CE Totals
Total Closed Cases Open Cases
Totals 140 62 78
CE Cases by Violation
Violation
Total
Violations
Closed
Violations
Open
Violations
0 0 0

10.08.060 - Working on parked vehicles 1 1 0

10.20.010(18)Abandoned/Inoperable/Dismantled vehicle(s). 13 6 7

12.12.050 - Duty to maintain sidewalks. 0 0 0

12.16.030 - Permit required/CURB CUTS AND DRIVEWAYS 0 0 0

12.42.030 - Unlawful camping. 3 0 3

12.42.040 - Storage of personal property on public property. 1 1 0

13.03.044 Wasting water prohibited. 3 3 0

13.03.208 - Access to water meter. 0 0 0

13.03.306 Expiration or Extension of Permit 0 0 0

15.04.020 (A) Concrete Flat Work, Shades & Storage Containers 3 0 3

15.44.010 Building Numbering/Required 2 0 2

15.60.010 Building Permit Required 12 1 11

15.60.050 - Substandard buildings and housing. 0 0 0

15.66.010 Seizmic Hazard Mitiagtion 0 0 0

17.16.020 - Permitted uses. 0 0 0

17.16.030(C)(5)-Property development standards. Walls/Fences 2 0 2

17.48.020 Display of merchandised out of doors. 0 0 0

17.54.010 (N)(2) Parking and Storage in Residential Zones. 3 2 1

17.54.010.(N)(3) 4 2 2

17.54.020 - Permitting of certain garage conversions to residential living space ("garage conversions"). 0 0 0

17.56.010(J)(2)(B) - Signs 2 1 1

17.58.010 - Home occupations 0 0 0

17.60.010 (F)(4) Accessory structures 0 0 0

17.60.010 (G) - Trailers Outside Camps 0 0 0

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Item 12.

17.60.010 - Property development standards. (Fence) 0 0 0

17.60.010 Property Development Standards 9D)(3)(a) Yards 0 0 0

17.60.010(3)(e) Development Standards 0 0 0

17.74.010 (D)(3) Conditional Uses 0 0 0

17.84 Medical Cannabis Dispensaries. 0 0 0

17.84 Medical Cannabis Dispensaries. 17.84.030 - Prohibited activities. 0 0 0

17.84 Medical Cannabis Dispensaries. 17.84.040 - Prohibited activities declared a public nuisance. 0 0 0

17.84 Medical Cannabis Dispensaries. 17.84.050 Penalties for Violations 0 0 0

2.08.060 (A) - Political sign regulations. 0 0 0

2.08.060 (B) - Political sign regulations 0 0 0

2.08.060 (C) - Political sign regulations 0 0 0

2.08.060 (D) - Political sign regulations 0 0 0

2.08.060 (E) - Political sign regulations 0 0 0

3.10.010 (D) (16) Visibility Hazard 1 1 0

3.10.010 (D) (27) Public Burning 0 0 0

3.10.010 (D)(10) Termites, Insects, Vermin or Rodents. 1 0 1

3.10.010 (D)(12) Abandon or Vacated Building/Structure 1 0 1

3.10.010 (D)(13) Offensive Odors 0 0 0

3.10.010 (D)(15) Hazardous Substances and Waste 5 3 2

3.10.010 (D)(18) 1 1 0

3.10.010 (D)(19) 0 0 0

3.10.010 (D)(20) Swmng Pools, Ponds and Other Bodies of Wtr. 0 0 0

3.10.010 (D)(23)Public Nuisances/Safety Hazard 5 3 2

3.10.010 (D)(24) Disruptive Activities 1 0 1

3.10.010 (D)(25) Land Use Entitlements. 1 0 1

3.10.010 (D)(3) Weeds 1 0 1

3.10.010 (D)(31) Animal Manure 0 0 0

3.10.010 (D)(36) Signs 0 0 0

3.10.010 (D)(38) - Maintenance and abatement of nuisances. 0 0 0

3.10.010 (D)(4) - Trees and Shrubs 7 5 2

3.10.010 (D)(44)Public Nuisances/Rubbish, Refuse and Dirt 8 5 3

3.10.010 (D)(8) -Maintenance of Private Driveways 0 0 0

3.10.010(35) Water Disp[osal 0 0 0

3.10.010(D)(11)-Sewage. 0 0 0

3.10.010(D)(15)-Hazardous Substances and Waste. 3 2 1

3.10.010(D)(16)-Visibility Hazard. 3 3 0

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Item 12.

3.10.010(D)(19)-Visual Blight 17 9 8

3.10.010(D)(20)-Swmng Pools, Ponds and Other Bodies of Wtr. 0 0 0

3.10.010(D)(21)-Public Toilets. 0 0 0

3.10.010(D)(22)-Privies. 0 0 0

3.10.010(D)(25)-Land Use Entitlements. 0 0 0

3.10.010(D)(27)-Public Burning. 0 0 0

3.10.010(D)(28)-Air Pollution. 0 0 0

3.10.010(D)(29) Mosquito Breeding Places. 0 0 0

3.10.010(D)(30)Discharge of Sewage 0 0 0

3.10.010(D)(31)-Animal Manure 0 0 0

3.10.010(D)(32)-Hauling of Offensive Substances 0 0 0

3.10.010(D)(33)-Clothes Lines. 0 0 0

3.10.010(D)(34)Stormwater Drainage 0 0 0

3.10.010(D)(35)-Water Disposal. 0 0 0

3.10.010(D)(36)-Signs. 0 0 0

3.10.010(D)(37)-Encroachment. 0 0 0

3.10.010(D)(38)-Municipal Code Violations. 0 0 0

3.10.010(D)(39)-California Civil Code. 0 0 0

3.10.010(D)(40)-California Red Light Abatement Act. 0 0 0

3.10.010(D)(41)-California Drug Abatement Act. 0 0 0

3.10.010(D)(42)-State Housing Law. 0 0 0

3.10.010(D)(43)-Weed Abatement. 0 0 0

3.10.010(D)(6)Parking on Yard Off Driveway 7 3 4

3.10.010(D)(7) Occupied Vehicles 2 0 2

3.16.090 - Failure to comply with notice of violation. 17 1 16

5.80.100 - Operational requirements and performance standards established. (Short Term Rentals) 0 0 0

7.04.040 - Prohibited noise generally. 3 0 3

8.20.040(C)Dust Control requirements 0 0 0

8.44.010 - Collection by city or agent only. 0 0 0

8.44.070 Commercial Garbage Collection and Disposal 0 0 0

8.48.030 (B)Graffiti Prohibted 0 0 0

8.60 - REGISTRATION AND MAINTENANCE OF ABANDONED PROPERTIES 0 0 0

8.60.040 Registration of Abandoned Property 0 0 0

8.60.050 - Abandoned Property Maintenance requirements. 0 0 0

8.60.060 - Security requirements 0 0 0

8.64.050 - Vacant Property Maintenance Requirements 0 0 0

Page 53 ends

Item 12.

Abandoned/Inoperable/Dismantled vehicle(s) 0 0 0
Business License Required 0 0 0
Business Subject to Miscellaneous Tax Rates/Transportation, Trucking and Towing 0 0 0
Display of merchandise out of Door 0 0 0
Garbage Containers 53 17 36
Illegal Dumping 0 0 0
Illegal, Nonconform. Building or Structure(s) 4 0 4
Manner of Parking /Parallel Parking 0 0 0
Manner of Parking/Angle Parking 0 0 0
Manner of Parking/Commercial Vehicles Prohibited from Parking on Private Property and Public Rights-of-Ways 0 0 0
NEC 380-9 Electrical, (e) Outlet faceplates/covers in place 0 0 0 NFPA 13-4-2.5.1 Automatic Fire Sprinklers Systems,(c) 18" clearance below heads 0 0 0
Parking on yard/off driveway 12 4 8
Parking Requirements/General Provisions 0 0 0
Parking Requirements/Surface of Parking Area 1 1 0
Permit for Outdoor Advertising Signs 0 0 0
Prkg. Lot Striping/Handicap Markings 0 0 0
Prohibited Stopping, Standing or Parking/On a Crosswalk 1 1 0 Prohibited Stopping, Standing or Parking/Within an Intersection 0 0 0 Property Development Standards/Maintenance 2 1 1
Public Nuisances / Animals 4 2 2
Public Nuisances / Attractive Nuisances 9 4 5
Public Nuisances / Fire Hazard 1 1 0
Public Nuisances / Landscaping 29 5 24
Public Nuisances / Trees and Shrubs 4 3 1
Service Stations/Intent and Purpose 0 0 0
Service Stations/Landscaping 0 0 0
Service Stations/Parking 0 0 0
Set up Temporary Sales Location 0 0 0
Signs-All signs and sign programs shall be subject to review and approval 0 0 0 Special Event/Sales Permit Required 4 4 0
Special Event/Sales Signs 4 4 0
Stopping, Standing and Parking/Public or Private Driveway 0 0 0 Stopping, Standing or Parking/Sidewalk 3 3 0

Page 54 ends

Item 12.

Termites, Insects, Vermin or Rodents 0 0 0
Termites, Insects, Vermin or Rodents 0 0 0
Title 19, Subchapter 5-Hood and Duct Systems,(a)Serviced within 6 months 0 0 0 Trimming palm trees--Required 0 0 0
UBC 3304(c)-"This Door To Remain Unlocked During Business Hours" 0 0 0 UBC 3313(b)-(f) Emergency lighting operable 0 0 0
UBC 3314(c)-(b) Illuminated EXIT sign operable 0 0 0
UBC 3315(b)-(c) 44' clear access aisle width to exits 0 0 0 UFC 10.206(a)-(b) Obstruction 0 0 0
UFC 10.206(b)-Hydrant,(c) Red curb-15' each side 0 0 0
UFC 10.207(1)-Fire Apparatus Access Roads,(a) Red curb on signs 0 0 0 UFC 10.207-Fire Apparatus Access Roads.(b) Obstruction 0 0 0 UFC 10.208(a)-Premises Identification, 0 0 0
UFC 10.301(a)-Fire Extinguishers,(a) Minimum 2A10BC 0 0 0 UFC 10.301(a)-Fire Extinguishers,(e) Commercial kitchen 40BC. 0 0 0 UFC 10.302(a)-Fire Extinguishers,(b) Servicing due 0 0 0 UFC 10.313(b)-Hood and Duct Systems,(b) Proper nozzle position, caps, coverage
0 0 0
UFC 10.313(c)-Hood and Duct Systems,(c) Automatic gas/electric shut off 0 0 0 UFC 10.313(e) 0 0 0
UFC 10.313(e)-Hood and Duct Systems,(d) Fuseable links, cables, conduits 0 0 0 UFC 10.401 0 0 0
UFC 10.401-Walls and Ceilings,(a) Holes sealed 0 0 0
UFC 10.402(a)-Exits,(e) Maintain fire rated doors, windows, dampers, and hardware 0 0 0
UFC 11.201(b)-General Housekeeping,(a) Rubbish/trash buildup 0 0 0 UFC 11.203(b)-General Housekeeping,(d) Storage not within 24" of ceiling 0 0 0 UFC 11.203(c)-General Housekeeping,(g) Storage in boiler, mech., elect. panel rooms prohibited 0 0 0
UFC 11.205(a)-General Housekeeping,(h) Candles used in approved manner 0 0 0 UFC 12.103(a)-Exits,(d) Exit obstruction 0 0 0
UFC 12.106(c)-General Housekeeping,(e) Storage under stairs prohibited 0 0 0 UFC 12.203(a)-Occupant Limit/Sign,(a) Occupant load sign(s) posted 0 0 0 UFC 12.207-General Housekeeping,Storage in attic space prohibited 0 0 0 UFC 13.103-Occupant Limit/Sign,(b) Required NO SMOKING signs 0 0 0 UFC 74.107(a) 0 0 0
UFC 79-201(e)-Flammable Liquids -(a) Approved safety cans under 10 gal. 0 0 0

Page 55 ends

Item 12.

UFC 79.107-Flammable Liquids,(c) Legible labeling 0 0 0 UFC 79.201(e)-Flammable Liquids,(b) Approved cabinet exceeding 10 gal. 0 0 0 UFC 85.104 (c)-Electrical,(c) Abatement of electrical hazards 1 0 1 UFC 85.104 (f)-Electrical,(f) Cover open space in circuit breaker panel 0 0 0 UFC 85.106-Electrical,(d) Exten. cords not allowed as permanent wiring 0 0 0 UFC 85.107-Electrical,(a) Zip cords/cube adapters not allowed 0 0 0 UFC 85.108-Electrical,(b) Min. 30" clear access to circuit breaker 0 0 0 UFC Stand. No. 10-1-6.9-Fire Extinguishers,(c) Mounted 3-5 feet from floor 0 0 0 UFC Standard No. 10-1-6.5-Fire Extinguishers,(d) Obstruction 0 0 0 UMC 504(a)-General Housekeeping,(c) 36" clearance around water heater 0 0 0 Weed Abatement 1 0 1
Totals 266 103 163
Abandoned Vehicles AVA Summary Report
Report Criteria:

Open Date Range Close Date Range
From 10/01/2023 To 12/31/2023 From To
AVA Totals
Cases Closed Vehicles Abated
Totals 31 31
Vehicles Abated
Disposition Vehicles
Agency Abated 0
Other 0
Unfounded 1
Voluntary Compliance 30
Totals 31

Page 56 ends

Item 12.

Commercial Center Clean Up Updates:

Smart & Final Compliance
Plaza del Sol Compliance
Auto Zone Compliance
Walmart Compliance
Family Dollar On-going
Verde Valle Plaza On-going
El Valle Auto On-going
AM/PM On-going
Food 4 Less On-going
KFC On-going
Family Furniture On-going
Victory Liquor/Dollar Tree Compliance
CVS Pharmacy On-going
Center for Employment Training On-going
Valley Market On-going
Formerly “Fresh n Easy” On-going
Graffiti Abatement Summary Report
July 1, 2023 to September 30, 2023
Paint Gallons Used 60
Paint Gallons Purchased 82
Graffiti Cover ups 172
Pressure washing Sq. Ft. 1411
Mural Sealant 1

Page 57 ends

Item 12.

Park Ranger Summary Report
October 1, 2023 to December 31, 2023
Riverside County Animal Control:

Unsheltered
Contacts:

Park
Vandalism:

Street Sweeper
cites:

Park League
Issues:

Misc. Issues:

Oct 91 3 228 3 0
Nov 127 10 590 6 0
Dec 81 12 290 0 0

Page 58 ends

Item 12.

County of Riverside
Department of Animal Services
Coachella City 2nd Quarter Field Service Report
Field Services Impound Statistics Dec-23 QTR 10/1/2023 - 12/31/2023) Field Services Activities Dec-23 QTR 10/1/2023 - 12/31/2023) Total Canines Impounded 24 114 Number of Requests for Service 91 249 Owner Turn-Ins 0 25 Number of Animal Bite Calls 3 14
Stray 23 76
Dead on Arrival 1 13 Number of sick/injured animal calls 6 20 Total Felines Impounded 21 98 Vicious Animal (imminent danger) 18 37 Owner Turn-Ins 0 0 Cruelty/Neglect Calls 2 12
Stray 5 66
Dead on Arrival 16 32 Total Citations 4 15
Total Other Animals Impounded 0 1 Total Licenses 26 107 Owner Turn-Ins 0 0 Number of Nuisance animal Complaints 0 0 Stray 0 1
Dead on Arrival 0 0
compiled on: 1/16/2024 as of 1/16/2024 3:52 PM Page 59
Item 12.

Source: Risseth Lora, Public Information Officer
Marketing/Public Relations/Communications
Quarterly Report
October – December 2023
Social Media Growth (non-paid)
The City continues to experience a steady increase in organic social media growth across the board, all prompted through the consistent posting of relevant content for residents and other followers of our pages.

October November December
Facebook – 1.56% (12,375 to 12,568 followers)
Instagram – 4.76% (4,851 to 5,082 followers)
LinkedIn – 3.51% (1,052 to 1,089 followers)
Top Five Organic Posts (FACEBOOK)

1. Join the Waitlist for Placita Dolores Huerta (10/26)) – 5.1k engagement

2. Santa Pics (Part 2) from the Christmas Tree Lighting (12/5) – 2.6k engagement

3. Happy Halloween from city staff (10/31) – 2.3k engagement

4. Run With Los Muertos “The run is over, but there is plenty to see and do” (11/4) – 1.4k engagement

Page 60 ends

Item 12.

Source: Risseth Lora, Public Information Officer

5. Whoville Holiday Parade online photo album (12/13) – 1.4k engagement Top Five Organic Posts (Instagram)

1. Coachella officially Welcomes Panda Express to our community (11/27) – 531 likes

2. The holidays are right around the corner (holiday event(s) promo) – 287 likes

3. Have you noticed our largest mural installation? (11/1) – 280 likes

4. Holiday Parade Reel (12/9) – 278 likes

5. Coachella donates $16k check to Animal Action League (12/11) – 271 likes Top Five Organic Posts (LinkedIn)

1. $22.125 million TCC Grant Press Event (12/19)) – 2,331 video views, 113 reactions

2. Introducing Coachella’s newest Mayor Pro Tem (12/14) – 2,803 impressions, 95 reactions

3. Honoring our Code Enforcement Dept during CC Meeting (10/26) – 1,730 impressions, 61 reactions

4. Happy Halloween from city staff (10/31) – 1,696 impressions, 33 reactions

5. Coachella hosted TCC Staff; site visit (10/18) – 1,422 impressions, 39 reactions Website Performance – Coachella.org
Total Users - 36,002
Peak Website Traffic
 December 8th
 1,378 users
 This peak is attributed to the Whoville Holiday Parade taking place that day and people seeking additional information.

Top Five Pages Visited

1. /departments/utilities-department/pay-my-bill

2. /about-us/city-news

3. /departments/utilities-department/payment-options

4. /about-us/advanced-components/search

5. /Home/Components/Calendar/Event/3043/20

Page 61 ends

Item 12.

Source: Risseth Lora, Public Information Officer
Devices /Web Visitors
Social Media Campaign
Launched a “Meet our Interns” campaign with short reels profiling each of them individually. The goal was to promote the program within our City and the great work they each did with their professional mentor.

Branding
Developed new Dia De Los Muertos graphics for 2023 that were applied on t-shirt’s and as stickers for distribution throughout the community.

Page 62 ends

Item 12.

Source: Risseth Lora, Public Information Officer

Page 63 ends

Item 12.

Source: Risseth Lora, Public Information Officer
Fall/October Resident Newsletter
A new issue of Nuestra Voz was distributed in October as both a digital and print edition. Topics covered included:
 The new Resident Engagement Academy
 City efforts surrounding Hurricane Hilary
 Internship Program in partnership with One Future Coachella Valley  Art in Coachella/ Visit to Mexicali for Fiestas del Sol  New Pickleball Courts
 Hispanic Heritage Month/Fiestas Patrias
 Movies in the Park – fall Edition
 Did You Know? Green Raiteros
 Community Events
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Public Relations Coverage
Halloween Carnival

1. NBC Palm Springs - Coachella Halloween Carnival At Bagdouma Park (nbcpalmsprings.com) Coachella Resident Engagement Academy

2. NBC Palm Springs - Coachella `Resident Engagement Academy' to Begin Oct. 3 (nbcpalmsprings.com)

3. KESQ - Coachella 'Resident Engagement Academy' to begin Oct. 3 - KESQ

4. NBC Palm Springs - Coachella `Resident Engagement Academy' to Begin Tuesday (nbcpalmsprings.com)

5. Palm Desert Patch - 'Resident Engagement Academy' In Coachella Starts Tuesday | Palm Desert, CA Patch

Page 64 ends

Item 12.

Source: Risseth Lora, Public Information Officer
Street Vendor Ordinance Workshop

1. KESQ - Coachella seeks public input as officials create street food vendor ordinance - KESQ Mexicali Mural

1. KESQ - Coachella mural celebrates sister-city status with Mexicali - KESQ Hometown Heroes

1. KESQ - Calling all 'Hometown Heroes'! Coachella seeks nominations for a person who is making a difference - KESQ
PR Coverage – Tree Lighting

1. Desert Sun - 10 things to do in the Palm Springs area this week (desertsun.com)

2. Uken Report - https://www.linkedin.com/posts/ukenreport_ukenreport-coachella-technologyactivity-7128184551473909760--kae?utm_source=share&utm_medium=member_desktop

3. Kunamundo - En Coachella usarán tecnología avanzada par evaluar el estado de las calles y repararlas - KESQ

4. NBC Live Coverage
Whoville Parade

1. MyNewsLA - Whoville-Themed Holiday Parade to Get Underway Friday evening in Coachella - MyNewsLA.com

2. Palm Desert Patch - Whoville Parade Coming Friday In Coachella: What To Know | Palm Desert, CA Patch
AtlasView Tech

1. California Insights - Coachella Introduces AtlasView: A New High-Tech Software for Street Repair Assessment | California Insights | NewsBreak Original

2. Uken Report - https://www.linkedin.com/posts/ukenreport_ukenreport-coachella-technologyactivity-7128184551473909760--kae?utm_source=share&utm_medium=member_desktop

3. Kunamundo - En Coachella usarán tecnología avanzada par evaluar el estado de las calles y repararlas - KESQ
Home Enhancement Program (HEP)

1. KESQ - Coachella home improvement program - KESQ

2. PublicCEO - Coachella residents eligible to apply for $50,000 in exterior home repairs through new home enhancement program - PublicCEO

3. Newsbreak.com - https://www.publicceo.com/2023/11/coachella-residents-eligible-to-applyfor-50000-in-exterior-home-repairs-through-new-home-enhancement-program/ Animal Action League Check Presentation (12/11)

Page 65 ends

Item 12.

Source: Risseth Lora, Public Information Officer

1. NBC Palm Springs -
https://www.google.com/url?rct=j&sa=t&url=https://nbcpalmsprings.com/2023/12/11/animalaction-league-to-receive-funding-from-city-ofcoachella/&ct=ga&cd=CAEYACoUMTgwMjkyNTMyNzE5MzAxMjQ1MDQyGmFlNWFlOGQzODZjY zczZDg6Y29tOmVuOlVT&usg=AOvVaw3KaEOpF3DL90KYy7Pvm4Fj

2. KESQ - Coachella apoyó con $16 mil a Animal Action League - KESQ Coachella Prospera

1. Desert Sun -
https://www.google.com/url?rct=j&sa=t&url=https://www.desertsun.com/story/news/2023/12 /20/coachella-wins-22-million-for-affordable-housing-climate-change-actions-parks-treesjobs/71966215007/&ct=ga&cd=CAEYACoUMTc5NjY2ODQ3MjEzMzU1MTk4NTgyGmFlNWFlOGQ zODZjYzczZDg6Y29tOmVuOlVT&usg=AOvVaw0kwdBXpl3M0ubkLpUpnDIC

2. KESQ - City of Coachella details $22-million grant for local community sustainability projects - KESQ

3. KESQ – Looking ahead: We went city-by-city throughout the desert. Here's what's expected in Coachella Valley in 2024 - KESQ

4. NBC Palm Springs - City of Coachella Awarded $22 Million Grant Towards Eco-Friendly Future (nbcpalmsprings.com)

5. StreetsBlog Cal - Strategic Growth Council Announces Round 5 Transformative Climate Communities Grants - Streetsblog California
#####

Page 66 ends

Item 12.

Public Works Department
2023 Fourth Quarter Report
TO: Honorable Mayor and Council
FROM: Maritza Martinez, Public Works Director
DATE: January 17, 2024
SUBJECT: Quarterly Report
________________________________________________________________________ Departmental Mission:

In a balanced effort to maintain cost effective operations and provide maintenance and emergency response services in a reasonable and efficient manner, it is the mission of the Public Works Department to provide quality maintenance and repair of facilities and infrastructure for the City of Coachella community and its city departments.

Executive Summary:

The Public Works Department is responsible for the operations of our: facilities, fleet, landscape, lighting and maintenance districts, parks, and streets. The Department is also the home to our Emergency Services Division and Recreation Division. As reflected below the Public Works Department staff responded to a myriad of requests as reflected below between October 2023 to December 2023.

Quantity
Streets Division
Illegal Dumping 87
Homeless Camps 5
Training 2
Other Dept. Assists 8
Potholes 681
Patch service cuts 17
Sidewalk Repair 10 yards
Street Sign Main. 56 repairs
Street Light/New install
Repair/Electrical wire
installation
62 Repairs
Street Striping legends,
stops/stop bars & bumps
None

Page 67 ends

Item 12.

Facility Use Permits 126 permits (Library, Community Center & Upstairs Conference room) Overseeding
/Fertilization
350 (50lbs) bags of Ammonium Sulfate 21.0.0
(7 pallets of fertilizer)
276 tons of mulch top soil application for turf areas
Park Lighting
Holiday Lighting
66 Fixture Repairs & Relamping
2,200 linear feet of Holiday Lights Installed
Sprinkler/Irrigation
Repairs
51 Heads replaced due to leaking or broken.
14 Valves
1 Main Lines; 60 drip heads replaced
Tree/Plant
Replacement
120 pallets of seasonal flowers (6th Street, La Colonia, Tierra del Sol, Paloma Estates)
Tree Trimming = 425 trees ( thinning canopy and reducing height by 25%) Building Maintenance
HVAC Systems
Serviced / Repaired
5 Building Repairs 23
Floor Maintenance 15,000 sq feet flooring deep cleaning 145
(145 Legends)
(78 Gallons)
Traffic Control 6 jobs
Call outs 15
Weed Abatement
6 Weed Abatement
3 Grading Jobs
Weed Control Spraying Program - Round-up 220 gallons
Special events 14
Streetlight Decor 32

Page 68 ends

Item 12.

ENGINEERING:

Capital Improvement Projects
October 2023 - December 2023
ST-69 Ave 50 Bridge over Whitewater Channel / ST-81 New Interchange @ Avenue 50 and 86 South Expressway
Environmental document was approved and finalized in February 2019. Project meeting with Caltrans to review technical studies on the project continues. 95% plans and estimates have been submitted and are currently under review. Right-of-way acquisition is currently in progress.

ST-93 Avenue 50 Widening Project (Calhoun to Harrison)
Professional agreement with KOA Corporation has been approved by City Council on 10/9/2019 for Final Construction PS&E. City Staff coordinating with KOA to complete design PS&E. KOA has submitted 90% design PS&E for review. Right of way acquisition phase is currently in progress and negotiations with two property owners have been completed. Demo of the two properties is currently in progress. A portion of widening between Calhoun and Van Buren has been awarded and is scheduled to begin on 10/30/23.

ST-98 Avenue 50 Extension PS&E (All American Canal to I-10 Interchange) Engineering Staff is awaiting responses to acquisition offers; Right-of-way acquisitions under negotiations with five property owners located west of the All-American Canal. City Council approved two purchase agreements for 2 of the 5 parcels. Bureau of Reclamation (BOR) has approved the environmental document for the work within the canal area. Hydrologic and hydraulics models are being reconciled with Coachella Valley Water District and Riverside County Flood Control District engineers.

Page 69 ends

Item 12.

ST-131 Avenue 48 Widening from Van Buren to Dillon Road Environmental documents have been completed and final design for Plans, Specifications and Engineer’s Estimates are being made. Right of way acquisition phase is in progress. The project will add two lanes east bound and one lane west bound with bicycle and pedestrian facilities as well.

Riverside County is lead agency on this project. The Project is currently out to Bid and is scheduled to break ground in April 2024.

P-29 Avenue 53 Tot Lot
Currently in design phase. Project will
add a safety fence around park
perimeter, new playground equipment,
updated landscaping and ADA upgrades.

Plans are currently at 50% complete.

P-30 & 32 Bagdouma Park Restroom
Upgrades:

The project will install a new restroom and
concession stand and demo and install a
restroom at Bagdouma Park. A design contract
was awarded to Heptagon Seven on June 28,
2023 to provide plans, specifications and
engineer’s estimates. The project is currently in
design. A contract was awarded to The Public
Restroom Company to procure the buildings.

P-31 Rancho Las Flores II
Design is currently underway. Survey
has been done and conceptual plans
have been presented. Project will
complete Rancho Las Flores Park and
include an amphitheater, splash pad,
sports courts, dog park and flexible
open space for fields, walking,
exercising and gatherings. Expansion
will also include complete
landscaping and lighting.

Page 70 ends

Item 12.

F-7 Fire Station #79
The Project will rehabilitate the Fire Station on Sixth Street to add private restrooms, bedrooms for staff, apparatus bay, generator upgrade, and electrical system upgrade. A construction contract has been awarded to Dalke and Sons Construction. Construction started in November 2022 and is 95% complete. Construction continues with exterior landscaping and final punch list items. City Staff continues to inspect.

F-33 Library Annex:

The project will renovate and upgrade the existing 7,700 SF Coachella Library Annex. A design contract was awarded to IDS Group on May 24, 2023 to provide plans, specifications and engineer’s estimates. The project is currently in design. The project will include seismic retrofit, upgraded HVAC and electrical systems, and a restructured layout to provide better services to the public.

Page 71 ends

Item 12.

Private Development Projects
Sunline Transit Hub
A Preconstruction meeting was held with the Contractor and Sunline on January 9. Contractor has setup temporary fencing and started mobilizing. Construction will take approximately 6 months.

Mariposa Pointe D.R. Horton:

Model homes and phases 1-14 have been completed. Phases 15-17 are currently under construction. Off-site improvements continue to be constructed including street improvements on Avenue 50 and Calhoun Street. On-site storm retention basin drains improvements continue.

City Staff continues to inspect.

Bellissima Pulte Homes:

Phases 1-6 are complete. Phases 7-9 are currently under construction. On-site curb and gutter and street base improvements have been completed. Off-site street improvements on Frederick, Avenue 53 and Calle Empalme continue to be constructed. City Staff continues to inspect.

Page 72 ends

Item 12.

Covalda Apartments:

Covalda apartments will build 108 affordable housing units in Pueblo Viejo and will include commercial units as well. Construction has started and will take approximately 18 months. Contractor has started grading and compacting area. Contractor has installed underground storm water chambers. Contractor continues to work on water mainline upgrades. City Staff continues to inspect.

Dolores Huerta Apartments:

The Dolores Huerta Apartments will remove the Coachella Valley Apartments and build 110 affordable housing units. Phase 1 of 3 is currently under construction and have completed underground utilities and continue to install on-site improvements. City staff continues to inspect.

Page 73 ends

Item 12.

Utilities Department
Memorandum
TO: Gabriel D. Martin, City Manager

FROM: Cástulo R. Estrada, Utilities Manager
DATE: January 17, 2024
SUBJECT: Quarterly Activity Report (October 2023 to December 2023) Coachella Water Authority:

The Utilities Department Water Authority Division provides water pumping, treatment, and distribution services to more than 8,900 service connections citywide that include residential, commercial, and industrial users. The City has three (3) Storage Reservoirs of more than 10 million gallons of capacity with six (6) operating wells that provides more than 8,000 acre-feet of annual water production. This division is responsible for a variety of tasks including meter reading, repairs, pumping, production, treatment, main and distribution repairs, water quality complaints, service connections/disconnections, and capital improvements along with other assigned duties.

Coachella Water Authority Production and Distribution
Highlights
Description Value
Total -Water Production (Oct to Dec) (MG) 529.9
Chlorine Consumption (Gallons) 1100
Water Quality complaints 2
Monthly Samples Collected (Distribution System) 160
Quarterly Wells sampled 5
Valves Exercised 45
Valves Repaired/Replaced 1
Underground Service Alerts 37
Hydrants Flushed/Serviced 29
Standby Service Calls 50
Water Service Leaks 30
Main Leaks 1
Non responsive meters Cycle one 569
Non responsive meters Cycle two 503
Meter Replacements 55
Hydrant replacements 1
Delinquency Turn Off’s 71
Well Depths Monitored – 12/2023
Well No. 10 Depth (feet,) SWL 30.1 ft.

Well No. 11 Depth (feet,) SWL 89 ft.

Well No. 12 Depth (feet, ) PWL 119 ft.

Well No. 16 Depth (feet, ) SWL 31 ft.

Well No. 17 Depth (feet, ) PWL 111 ft.

Well No. 18 Depth (feet,) SWL 89 ft. Page 74
Item 12.

Well No. 19 Depth (feet,) PWL 131 ft.

Annual Production
2023 Total current production JAN 2023 to DEC 2023 2341.7 2023 Annual (MG) 2484.5
Coachella Sanitary District:

The Utilities Department, Sanitary Division, provides for all the collection, treatment, and disposal of residential, commercial, and industrial wastewater for the more than 9,000 service connections within the City and more than 400,000 lineal feet of sewer collection system (100miles) 4-inches to 54-inches, Two (2) sewage pump stations, and over 1,600 manholes.

For the 2nd Quarter of October, November, & December 2023, almost 276.371 MG of wastewater was received at the wastewater plant or average daily flow of 3.004 MGD. The Plant treated a total of 247.468 MG. A total of 254 samples were collected at the Plant for monitoring.

Water Reclamation Facility – 87075 Avenue 54th
Description Value
Total Influent per month (MG) 92.12
Influent Ave. Daily Flow (MGD) 3.004
Total Effluent per month (MG) 82.489
Effluent Ave. Daily Flow (MGD) 2.690
Plant Permitted Capacity (MGD) 4.5
Operational Upsets None
Permit Violations 1
Hypochlorite consumption (Gallon) 15,000
Sodium Bisulfite consumption (Gallon) 5,000
Odor complaints 0
Samples collected this quarter (Plant)- 254
State Report completed/submitted Yes

Environmental Division:

The Environmental/Regulatory Division of the Utilities Department is responsible for areas relating directly to water, wastewater, storm water, and air quality protection. Initial focus is aimed at the National Pollutant Discharge Elimination System (NPDES), Industrial Wastewater Pretreatment Collection System & Pump Stations Highlights
Description Value
Underground Service Alert 245
Collection System Cleaning (feet) 71,489
Manhole Inspection/Cleaning 94
Collection System Spills 0
Collection System Blockages None
Stand-By Calls 12
Collection System CCTV Inspection (feet) 850
Samples Collected (Field) None
Pump Station Alarms 2
Wet Well Cleaning None
Wet Well
Inspections
48

Page 75 ends

Item 12.

Program (Source Control), and Fats, Oils & Grease (FOG) Program. These programs provide auditing, permitting, monitoring, and enforcement of our local City Ordinance. The following report details activities for the previous quarter:
 Attended weekly and/or monthly meetings with Desert Task Force (DTF), Coachella Valley Salt & Nutrient Management Plan (CV-SNMP), Sustainable Groundwater Management Act (SGMA), Coachella Valley Regional Water Management Group (CVRWMG), Riverside County Flood Control (RCFC), and Woodard & Curran,
 Review and approve Industrial Wastewater Discharge Permits.  Performed 70 Inspections and enforced compliance of Industrial facilities and food service establishment.
 Attended MS4 NPDES meeting discussing Regional Board’s permit renewal updates and new regulations. Submitted 2023 NPDES Annual Report.
 Assist Development Services in reviewing plans pertaining to the Environmental Division.  Ensure Hazardous waste are stored properly and scheduled for disposal.  Monitor storm water outfalls discharging to the Coachella Valley Storm Channel (CVSC).

Page 76 ends

Item 12.

STAFF REPORT
1/24/2024
TO: Honorable Mayor and City Council Members
FROM: Andrew Simmons, P.E., City Engineer
SUBJECT: Construction Contract with Demo Unlimited, Inc. in the amount of $177,069.84 plus 10% contingency for the Homesite Demolition of 50020 Kenmore Street and 50021 Balboa Street for the Avenue 50 Widening Project, City Project No.

ST-93.

STAFF RECOMMENDATION:

Authorize Construction Contract with Demo Unlimited, Inc. in the amount of $177,069.84 plus 10% contingency for the Homesite Demolition of 50020 Kenmore Street and 50021 Balboa Street for the Avenue 50 Widening Project, City Project No. ST-93.

BACKGROUND:

The total cost to complete improvements for this project is an amount of $9,250,000, currently there is a reimbursement agreement between CVAG and The City of Coachella to provide funding with the regional share of 75%(CVAG) for an amount $6,937,500 of the total cost. The Project is among the Top 10 projects listed in the 2015 Transportation Project Prioritization Study (TPPS).

The City is the lead agency for this proposed work. The project will widen the existing street and construct concrete curb and gutter on within areas where none exists between Calhoun Street and Cesar Chavez Street. The finished project will complete the planned widening of Avenue 50 to two traffic lanes in each direction, and include pedestrian, bicycle and drainage facilities. These improvements require the acquisition of several properties along Avenue 50. The City has acquired two homes that require demolition for the improvements.

DISCUSSION/ANALYSIS:

The City requested informal bids in accordance with City standards and in compliance with California Public Contract Code. On November 29, 2023, the City issued an informal Notice Inviting Bids to Four (4) local contractors. The project bid opening was held on December 14, 2023 at 10:00 a.m. with one (1) company submitting a bid for this project. The bid opening results are listed below:

Page 77 ends

Item 13.

Company Name: City: Responsive: Bid Amount:

Demo Unlimited, Inc. La Quinta Responsive $177,069.84
Jacobsson Engineering Construction Thousand Palms Unresponsive N/A Emery Landclearing & Grading Thermal Unresponsive N/A
Young’s Land Clearing Thermal Unresponsive N/A
Staff has reviewed the bid and has determined that Demo Unlimited, Inc. is the lowest, responsive, responsible bidder. Staff recommends awarding the contract to Demo Unlimited, Inc.

FISCAL IMPACT:

The project has been included in the City’s approved CIP FY 23/24 budget. The contract amount of $177,069.84 and contingency in an amount of $17,706.98 will be funded by the CVAG reimbursement agreement that splits cost under a 75% regional share/25% local share. The local share will be funded by Street DIF (Fund 127).

ATTACHMENTS:

1. Construction Contract

Page 78 ends

Item 13.

Home Site Demolition Project At : 50020 Kenmore
Street & 50021 Balboa Street, Coachella, California
-49- CONTRACT FOR CONSTRUCTION

CONTRACT FOR CONSTRUCTION
This Contract for Construction (“Contract”), is made and entered into this 24th day of January, 2024, by and between City of Coachella, a municipal corporation, organized under the laws of the State of California, with its principal place of business at 53990 Enterprise Way, Coachella, California 92236, sometimes hereinafter called the “City” and Demo Unlimited, Inc., sometimes hereinafter called “Contractor.”
WITNESSETH: That the parties hereto have mutually covenanted and agreed, and by these presents do covenant and agree with each other as follows:

ARTICLE 1. SCOPE OF WORK.

The Contractor shall perform all Work within the time stipulated in the Contract, and shall provide all labor, materials, equipment, tools, utility services, and transportation to complete all of the Work required in strict compliance with the Contract Documents as specified in Article 5, below, for the following Project:

HOME SITE DEMOLITION PROJECT AT:
50020 KENMORE STREET & 50021 BALBOA STREET
COACHELLA, CA. 92236
Contractor is an independent contractor and not an agent of the City. The Contractor and its surety shall be liable to the City for any damages arising as a result of the Contractor’s failure to comply with this obligation.

ARTICLE 2. TIME FOR COMPLETION.

Time is of the essence in the performance of the Work. The Work shall be commenced on the date stated in the City’s Notice to Proceed. The Contractor shall complete all Work required by the Contract Documents within 30 Working Days from the commencement date stated in the Notice to Proceed. By its signature hereunder, Contractor agrees the time for completion set forth above is adequate and reasonable to complete the Work.

ARTICLE 3. CONTRACT PRICE.

The City shall pay to the Contractor as full compensation for the performance of the Contract, subject to any additions or deductions as provided in the Contract Documents, and including all applicable taxes and costs, the sum of One Hundred Seventy-Seven Thousand Sixty-Nine Dollars and Eighty-Four Cents ($177,069.84). Payment shall be made as set forth in the General Conditions. The City will pay to Contractor compensation based upon the prices set forth in the Bid Schedule.

ARTICLE 4. LIQUIDATED DAMAGES.

Contractor acknowledges that the City will sustain actual damages for each and every Working Day completion of the Project is delayed beyond the Contract Time. Because of the nature of the Project, it would be impracticable or extremely difficult to determine the City’s actual damages.

Accordingly, in accordance with Government Code section 53069.85, it is agreed that the

Page 79 ends

Item 13.

Home Site Demolition Project At : 50020 Kenmore
Street & 50021 Balboa Street, Coachella, California
-50- CONTRACT FOR CONSTRUCTION
Contractor will pay the City the sum of $1,500.00 for each and every Working Day of delay beyond the time prescribed in the Contract Documents for finishing the Work, as Liquidated Damages and not as a penalty or forfeiture, if the project is not completed by the date set forth in the Invitation to Bid. In the event this is not paid, the Contractor agrees the City may deduct that amount from any money due or that may become due the Contractor under the Contract. This Section does not exclude recovery of other damages specified in the Contract Documents.

Liquidated damages may be deducted from progress payments due Contractor, Project retention or may be collected directly from Contractor, or from Contractor's surety. These provisions for liquidated damages shall not prevent the City, in case of Contractor's default, from terminating the Contractor.

ARTICLE 5. COMPONENT PARTS OF THE CONTRACT.

The “Contract Documents” include the following:

Notice Inviting Bids
Instructions to Bidders
Bid Forms
Bid Acknowledgement
Bid Schedule
Bid Guarantee
Designation of Subcontractors
Information Required of Bidders
Non-Collusion Declaration Form
Iran Contracting Act Certification
Drug-Free Workplace Certification
Asbestos-Free Material Certification
Recycled Content Certification
Public Works Contractor DIR Registration Certification
Performance Bond
Payment (Labor and Materials) Bond
Contract for Construction
General Conditions
Special Conditions
Technical Specifications
Addenda
Construction Plans and Drawings
City of Coachella Standard Specifications and Procedures (June 2007) City of Coachella Standard Infrastructure Drawings (2007 Edition) including Surface Improvement Standards and Water Standards
Standard Specifications for Public Works Construction “Greenbook” (2018), Except Sections 1-9
Standard Plans for Public Works Construction “Greenbook” (2018) Caltrans Standard Specifications (2018), except Division 1 Caltrans Standard Plans (2018)
Applicable Local Agency Standards and Specifications, as last revised Reference Specifications
Approved and fully executed Change Orders
Permits
Any other documents contained in or incorporated into the Contract

Page 80 ends

Item 13.

Home Site Demolition Project At : 50020 Kenmore
Street & 50021 Balboa Street, Coachella, California
-51- CONTRACT FOR CONSTRUCTION
The Contractor shall complete the Work in strict accordance with all of the Contract Documents.

All of the Contract Documents are intended to be complementary. Work required by one of the Contract Documents and not by others shall be done as if required by all. In the event of conflict, the various Contract Documents will be given effect in the order set forth in the General Conditions. This Contract shall supersede any prior agreement of the parties.

ARTICLE 6. PROVISIONS REQUIRED BY LAW AND CONTRACTOR COMPLIANCE.

Each and every provision of law required to be included in these Contract Documents shall be deemed to be included in these Contract Documents. The Contractor shall comply with all requirements of applicable federal, state and local laws, rules and regulations, including, but not limited to, the provisions of the California Labor Code and California Public Contract Code which are applicable to this Work.

ARTICLE 7. INDEMNIFICATION.

Contractor shall provide indemnification and defense as set forth in the General Conditions.

ARTICLE 8. PREVAILING WAGES.

Contractor shall be required to pay the prevailing rate of wages in accordance with the Labor Code which such rates may be obtained online at http://www.dir.ca.gov and which must be posted at the job site.

ARTICLE 9. FALSE CLAIMS.

Contractor acknowledges that if a false claim is submitted to the City, it may be considered fraud and Contractor may be subject to criminal prosecution. Contractor acknowledges that the False Claims Act, California Government Code sections 12650, et seq., provides for civil penalties where a person knowingly submits a false claim to a public entity. These provisions include within their scope false claims made with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of the information. In the event the City seeks to recover penalties pursuant to the False Claims Act, it is entitled to recover its litigation costs, including attorneys’ fees. Contractor hereby acknowledges that the filing of a false claim may the Contractor to an administrative debarment proceeding wherein Contractor may be prevented from further bidding on public contracts for a period of up to five (5) years. [REMAINDER OF PAGE LEFT INTENTIONALLY BLANK]

Page 81 ends

Item 13.

Home Site Demolition Project At : 50020 Kenmore
Street & 50021 Balboa Street, Coachella, California
-52- CONTRACT FOR CONSTRUCTION
IN WITNESS WHEREOF, this Contract has been duly executed by the above-named parties, on the day and year above written.

CITY OF COACHELLA
By:

Gabriel Martin
City Manager
ATTEST:

By:

Delia Granados, City Clerk
APPROVED AS TO FORM:

By:

Best Best & Krieger LLP
City Attorney
INSERT CONTRACTOR’S NAME

IF CORPORATION, TWO SIGNATURES,

PRESIDENT OR VICE PRESIDENT AND

SECRETARY OR TREASURER REQUIRED
By:

Its:

Printed
Name:

By:

Its:

Printed
Name:
473328 ______________________________
Contractor’s License Number and
Classification
1000858623 __________________________
DIR Registration Number
(CONTRACTOR’S SIGNATURE MUST BE

NOTARIZED AND CORPORATE

SEAL AFFIXED, IF APPLICABLE)

END OF CONTRACT

Page 82 ends

Item 13.

Home Site Demolition Project At : 50020 Kenmore
Street & 50021 Balboa Street, Coachella, California
-53- CONTRACT FOR CONSTRUCTION
Notary Acknowledgment
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

STATE OF CALIFORNIA
COUNTY OF ______________
On ,_______, before me, _______________________________, Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document.

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT Individual
Corporate Officer
Title(s) Title or Type of Document
Partner(s) Limited
General Number of Pages
Attorney-In-Fact
Trustee(s)
Guardian/Conservator Date of Document
Other:

Signer is representing:

Name Of Person(s) Or Entity(ies)
Signer(s) Other Than Named Above

Page 83 ends

Item 13.

Home Site Demolition Project At : 50020 Kenmore
Street & 50021 Balboa Street, Coachella, California
-54-

PERFORMANCE BOND

BOND FORMS
Performance Bond
KNOW ALL PERSONS BY THESE PRESENTS:

THAT WHEREAS, the City of Coachella, a municipal corporation, organized under the laws of the State of California, with its principal place of business at 53990 Enterprise Way, California 92236, (hereinafter referred to as the “City”) has awarded to _________________________, (hereinafter referred to as the “Contractor”) an agreement for Home Site Demolition Project At:
50020 Kenmore Street & 50021 Balboa Street, Coachella, Ca. 92236, (hereinafter referred to as the “Project”).

WHEREAS, the work to be performed by the Contractor is more particularly set forth in the Contract Documents for the Project dated ________________, (hereinafter referred to as “Contract Documents”), the terms and conditions of which are expressly incorporated herein by reference; and
WHEREAS, the Contractor is required by said Contract Documents to perform the terms thereof and to furnish a bond for the faithful performance of said Contract Documents.

NOW, THEREFORE, we, ______________________, the undersigned Contractor and ________________________________________________ as Surety, a corporation organized and duly authorized to transact business under the laws of the State of California, are held and firmly bound unto the City in the sum of ___________________________ DOLLARS, ($____________), said sum being not less than one hundred percent (100%) of the total amount of the Contract, for which amount well and truly to be made, we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH, that, if the Contractor, his or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and agreements in the Contract Documents and any alteration thereof made as therein provided, on its part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their intent and meaning; and shall faithfully fulfill all obligations including the one (1) year guarantee of all materials and workmanship; and shall indemnify and save harmless the City, its officials, officers, employees, and authorized volunteers, as stipulated in said Contract Documents, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect.

As a part of the obligation secured hereby and in addition to the face amount specified therefore, there shall be included costs and reasonable expenses and fees including reasonable attorney’s fees, incurred by the City in enforcing such obligation.

As a condition precedent to the satisfactory completion of the Contract Documents, unless otherwise provided for in the Contract Documents, the above obligation shall hold good for a period of one (1) year after the acceptance of the work by the City, during which time if Contractor shall fail to make full, complete, and satisfactory repair and replacements and totally protect the City from loss or damage resulting from or caused by defective materials or faulty workmanship.

The obligations of Surety hereunder shall continue so long as any obligation of Contractor

Page 84 ends

Item 13.

Home Site Demolition Project At : 50020 Kenmore
Street & 50021 Balboa Street, Coachella, California
-55-

PERFORMANCE BOND
remains. Nothing herein shall limit the City’s rights or the Contractor or Surety’s obligations under the Contract, law or equity, including, but not limited to, California Code of Civil Procedure Section 337.15.

Whenever Contractor shall be, and is declared by the City to be, in default under the Contract Documents, the Surety shall remedy the default pursuant to the Contract Documents, or shall promptly, at the City’s option:
i. Take over and complete the Project in accordance with all terms and conditions in the Contract Documents; or
ii. Obtain a bid or bids for completing the Project in accordance with all terms and conditions in the Contract Documents and upon determination by Surety of the lowest responsive and responsible bidder, arrange for a Contract between such bidder, the Surety and the City, and make available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract price, including other costs and damages for which Surety may be liable. The term “balance of the contract price” as used in this paragraph shall mean the total amount payable to Contractor by the City under the Contract and any modification thereto, less any amount previously paid by the City to the Contractor and any other set offs pursuant to the Contract Documents.
iii. Permit the City to complete the Project in any manner consistent with California law and make available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract price, including other costs and damages for which Surety may be liable. The term “balance of the contract price” as used in this paragraph shall mean the total amount payable to Contractor by the City under the Contract and any modification thereto, less any amount previously paid by the City to the Contractor and any other set offs pursuant to the Contract Documents.

Surety expressly agrees that the City may reject any contractor or subcontractor which may be proposed by Surety in fulfillment of its obligations in the event of default by the Contractor.

Surety shall not utilize Contractor in completing the Project nor shall Surety accept a bid from Contractor for completion of the Project if the City, when declaring the Contractor in default, notifies Surety of the City’s objection to Contractor’s further participation in the completion of the Project.

The Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract Documents or to the Project to be performed thereunder shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract Documents or to the Project.
[REMAINDER OF PAGE LEFT INTENTIONALLY BLANK]

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Item 13.

Home Site Demolition Project At : 50020 Kenmore
Street & 50021 Balboa Street, Coachella, California
-56-

PERFORMANCE BOND
IN WITNESS WHEREOF, we have hereunto set our hands and seals this _______ day of ______________.
(Corporate Seal)
Contractor/ Principal
By
Title
(Corporate Seal)
Surety
By
Attorney-in-Fact
(Attach Attorney-in-Fact Certificate) Title
The rate of premium on this bond is ____________ per thousand. The total amount of premium charges is $_______________________________.
(The above must be filled in by corporate attorney.)

THIS IS A REQUIRED FORM
Any claims under this bond may be addressed to:
(Name and Address of Surety) ___________________________________________ ___________________________________________
___________________________________________
(Name and Address of Agent or ___________________________________________ Representative for service of ___________________________________________ process in California, if different ___________________________________________ from above)
(Telephone number of Surety ___________________________________________ and Agent or Representative for
service of process in California)

Page 86 ends

Item 13.

Home Site Demolition Project At : 50020 Kenmore
Street & 50021 Balboa Street, Coachella, California
-57-

PERFORMANCE BOND
Notary Acknowledgment
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

STATE OF CALIFORNIA
COUNTY OF ______________
On , 202_, before me, _______________________________, Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

Signer is representing:

Name Of Person(s) Or Entity(ies)
Signer(s) Other Than Named Above
NOTE: This acknowledgment is to be completed for Contractor/Principal.

Page 87 ends

Item 13.

Home Site Demolition Project At : 50020 Kenmore
Street & 50021 Balboa Street, Coachella, California
-58-

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

Signer is representing:

Name Of Person(s) Or Entity(ies)
Signer(s) Other Than Named Above
NOTE: This acknowledgment is to be completed for the Attorney-in-Fact. The Power-of Attorney to local representatives of the bonding company must also be attached.

END OF PERFORMANCE BOND

Page 88 ends

Item 13.

Home Site Demolition Project At : 50020 Kenmore
Street & 50021 Balboa Street, Coachella, California
-59-

PAYMENT BOND
Payment Bond (Labor and Materials)
KNOW ALL MEN BY THESE PRESENTS That
WHEREAS, the City of Coachella, a municipal corporation organized and operating under the laws of the State of California (hereinafter designated as the “City”), by action taken or a resolution passed on _______Date___________, has awarded to ________________________ hereinafter designated as the “Principal,” a contract for the work described as follows: Home Site Demolition Project At: 50020 Kenmore Street & 50021 Balboa Street, Coachella, Ca. 92236 (the “Project”); and
WHEREAS, the work to be performed by the Contractor is more particularly set forth in the Contract Documents for the Project dated ________________, (hereinafter referred to as “Contract Documents”), the terms and conditions of which are expressly incorporated herein by reference; and
WHEREAS, said Principal is required to furnish a bond in connection with said contract; providing that if said Principal or any of its Subcontractors shall fail to pay for any materials, provisions, provender, equipment, or other supplies used in, upon, for or about the performance of the work contracted to be done, or for any work or labor done thereon of any kind, or for amounts due under the Unemployment Insurance Code or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of said Principal and its Subcontractors with respect to such work or labor the Surety on this bond will pay for the same to the extent hereinafter set forth.

NOW THEREFORE, we, the Principal and __________________________ as Surety, are held and firmly bound unto the City in the penal sum of ______________ Dollars ($___________) lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH that if said Principal, his or its subcontractors, heirs, executors, administrators, successors or assigns, shall fail to pay any of the persons named in Civil Code Section 9100, fail to pay for any materials, provisions or other supplies, used in, upon, for or about the performance of the work contracted to be done, or for any work or labor thereon of any kind, or amounts due under the Unemployment Insurance Code with respect to work or labor performed under the contract, or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department or Franchise Tax Board from the wages of employees of the contractor and his subcontractors pursuant to Revenue and Taxation Code Section 18663, with respect to such work and labor the Surety or Sureties will pay for the same, in an amount not exceeding the sum herein above specified, and also, in case suit is brought upon this bond, all litigation expenses incurred by the City in such suit, including reasonable attorneys’ fees, court costs, expert witness fees and investigation expenses.

This bond shall inure to the benefit of any of the persons named in Civil Code Section 9100 so as to give a right of action to such persons or their assigns in any suit brought upon this bond.

It is further stipulated and agreed that the Surety on this bond shall not be exonerated or released from the obligation of this bond by any change, extension of time for performance, addition, alteration or modification in, to, or of any contract, plans, specifications, or agreement pertaining

Page 89 ends

Item 13.

Home Site Demolition Project At : 50020 Kenmore
Street & 50021 Balboa Street, Coachella, California
-60-

PAYMENT BOND
or relating to any scheme or work of improvement herein above described, or pertaining or relating to the furnishing of labor, materials, or equipment therefore, nor by any change or modification of any terms of payment or extension of the time for any payment pertaining or relating to any scheme or work of improvement herein above described, nor by any rescission or attempted rescission or attempted rescission of the contract, agreement or bond, nor by any conditions precedent or subsequent in the bond attempting to limit the right of recovery of claimants otherwise entitled to recover under any such contract or agreement or under the bond, nor by any fraud practiced by any person other than the claimant seeking to recover on the bond and that this bond be construed most strongly against the Surety and in favor of all persons for whose benefit such bond is given, and under no circumstances shall Surety be released from liability to those for whose benefit such bond has been given, by reason of any breach of contract between the owner or the City and original contractor or on the part of any obligee named in such bond, but the sole conditions of recovery shall be that claimant is a person described in Civil Code Section 9100, and has not been paid the full amount of his claim.

The Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract to be performed thereunder, shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of Contract, including but not limited to, the provisions of Sections 2819 and 2845 of the California Civil Code.

IN WITNESS WHEREOF, we have hereunto set our hands and seals this _______ day of ______________.
(Corporate Seal)
Contractor/ Principal
By
Title
(Corporate Seal)
Surety
By
Attorney-in-Fact
(Attach Attorney-in-Fact Certificate) Title

Page 90 ends

Item 13.

Home Site Demolition Project At : 50020 Kenmore
Street & 50021 Balboa Street, Coachella, California
-61-

PAYMENT BOND
Notary Acknowledgment
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

Signer is representing:

Name Of Person(s) Or Entity(ies)
Signer(s) Other Than Named Above
NOTE: This acknowledgment is to be completed for Contractor/Principal.

Page 91 ends

Item 13.

Home Site Demolition Project At : 50020 Kenmore
Street & 50021 Balboa Street, Coachella, California
-62-

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

Signer is representing:

Name Of Person(s) Or Entity(ies)
Signer(s) Other Than Named Above
NOTE: This acknowledgment is to be completed for the Attorney-in-Fact. The Power-of-Attorney to local representatives of the bonding company must also be attached.

END OF PAYMENT BOND

Page 92 ends

Item 13.

STAFF REPORT
1/24/2024
TO: Honorable Mayor and City Council Members
FROM: Celina Jimenez, Economic Development Director
SUBJECT: Authorize a Community-Based Grant to Support 4 Paws, Inc., in the Amount of $1,000 to Support its No-Cost Microchip and Vaccine Clinic for Owned Animals
STAFF RECOMMENDATION:

Staff recommends that the City Council consider awarding a Community-Based Grant (CBG) to Support 4 Paws, Inc., in the amount of $1,000 to support its no-cost microchip and vaccine clinic for owned animals. The no-cost microchip and vaccine clinic will take place in Coachella sometime in April, 2024.

BACKGROUND:

The Community Based Grant Program was established in 2010 and allows the City of Coachella to offer financial assistance to local nonprofit organizations, youth-serving organizations, and other community-based organizations that provide essential services, programs, and activities to residents in Coachella. Applicant organizations are only eligible to submit one application for consideration each fiscal year and must be legally established with non-profit or tax-exempt status, be based in the Coachella Valley, or provide direct service to Coachella residents. Approval of grant funds does not constitute a precedent for grant allocations in subsequent years. All CBG grants are reimbursement grants to ensure that applicants are meeting their stated goals. The FY 23-24 budget included an allocation of $15,000 for the Community Based Grant Program.

DISCUSSION/ANALYSIS:

Support 4 Paws is a 501c3 nonprofit animal rescue organization supporting animals and their guardians through community outreach, medical assistance and educational programs. Our mission is to keep animals safe, out of shelters and off the streets by providing much needed services to their owners. Services include: adoptions, microchip clinics, vaccine clinics, a fix-itfund, customized tags, and education programs. Support is needed because there is a vet shortage nationwide and it is having a huge impact on the Coachella Valley. Low-cost options in the Coachella Valley area are increasingly difficult to come by because there not enough staff for more clinics and appointments at a vet clinic are weeks out and more expensive than many can afford.

Page 93 ends

Item 14.

ALTERNATIVES:

1. Authorize a Community-Based Grant to Support 4 Paws, Inc., in the Amount of $1,000 to Support Its No-Cost Microchip and Vaccine Clinic for Owned Animals

2. Not Authorize a Community-Based Grant to Support 4 Paws, Inc.

FISCAL IMPACT:

Should the City Council approve the staff recommendation, the Community Based Grant account will be reduced by $1,000 leaving a balance of $13,000.

ATTACHMENT:

1. Copy of Application

Page 94 ends

Item 14.

CITY OF COACHELLA, CA

COMMUNITY BASED GRANT PROGRAM

APPLICATION FOR FUNDS REQUEST
Please Type Information and Print
Information entered in the provided spaces cannot be saved. (Attach additional pages as needed, however applicants are encouraged to be brief.)

1. Application Funding Cycle: Date:

July 1, 20 - June 30, 20

2. Total Amount Requested: $
If requesting waiver of City fees or charges, please indicate the City service for which the waiver is being requested.

3. Proposed Program/Service of Funding Request:

4. Agency/Organization:

5. Mailing Address:

City: Zip:

6. Telephone:

Fax:

7. Official Contact Person:

Name:

Title:

Telephone:

Fax:

E-mail:
01/06/2024 23 241000 Support 4 Paws Inc 41399 Manchester St Indio 92203 (760) 574-1496 Debbie McCurry President (760) 574-1496 [email protected] Free microchip and vaccine clinic for owned animals.

Page 95 ends

Item 14.

8. Does this organization have a non-profit status with the Internal Revenue Service (IRS)? Yes No (Attach documentation)

9. How long has this organization been in existence?

10. Has the organization previously received funding from the City of Coachella? Yes No
If yes, please identify the program/service, total prior grant allocation, and the fiscal year in which the funds were received.

11. Is this request for a New or Existing program/service within the City?

12. What is the anticipated time frame to provide the proposed program/service and the expenditure of the requested funds?

13. Describe briefly how the requested funds will be used.

14. Will the program/service require additional funding sources? If so, identify all funding sources and provide the steps taken to acquire funding.

15. If the program/service is planned to continue beyond the period provided by this grant, what funding plans are there to sustain the program/service?

16. How will the proposed program/service serve City of Coachella residents? Will the proposed program/service also serve non-Coachella residents? Please describe.

17. Describe the characteristics of the clients the proposed program/service anticipates to serve (i.e. age group, gender, income level, ethnicity, etc.)

18. Attach a proposed budget for requested funds.

Authorized Official: Title:

Signature: Date:
✔
✔
✔
1 year Clinic to be completed before the end of April 2024. Note we are the only organization providing these free services at EVERY clinic. We never charge.

We offer free microchips, DA2PP vaccines, rabies vaccines, dewormer for owned animals.

Each clinic has a vet and at least 1 vet tech onsite to administer vaccines. Rabies certificates are provided. To ensure microchips are registered to owners we do that Yes. DA2PP vaccines are provided by a grant from PetcoLove. Support 4 Paws already has the vaccines on hand.

We typically follow up our clinic by another 3 weeks later to ensure puppies receive all DA2PP boosters. Future clinics will be funded by small donor donations and grants from other organizations. While the clinic would be new to Coachella we do them in other cities.

Free access to vaccinations and microchips for owned animals. In other cities we have not limited participation based on clinic location - but we can if that is a prerequisite of this grant.

All age groups, genders, ethnicity, income levels. While we aim to serve lower income levels we have chosen not to preclude anyone from the clinics - other than breeders. The clinics are meant for owned animals to help curb the proliferation of preventable diseases. 01/06/2024

Page 96 ends

Item 14.

Page 97 ends

Item 14.
1/6/24, 1:34 PM Support 4 Paws Mail - Congratulations: Petco Love Application Approved https://mail.google.com/mail/u/0/?ik=71fc49dc01&view=pt&search=all&permthid=thread-f:1785657812581917465%7Cmsg-f:1785657812581917465&… 1/2 Debbie McCurry <[email protected]>
Congratulations: Petco Love Application Approved
1 message
[email protected] <[email protected]> Mon, Dec 18, 2023 at 1:46 PM Reply-To: [email protected]
To: Debbie McCurry <[email protected]>
Congratulations Support 4 Paws Inc (92-1841003) and THANK YOU for helping Petco Love take action to reduce vaccine preventable diseases!
We’re pleased to inform you that your Petco Love Vaccine Campaign Re-Order has been approved. Please inspect the product upon arrival and if there are any issues, please contact us within 5 business days at [email protected].

Our distributor will be shipping the following total doses of vaccines to the address provided in your application. You should expect delivery within one week of receiving this email. If you provided us with a new delivery address, please allow 5-7 business days for your order to arrive.

Canine DAPPv: 375
Feline HCP: 125
By accepting the donated vaccines, your organization agrees that it has the capacity to directly administer the vaccines requested, will follow all state and local laws pertaining to vaccine administration, and will follow all vendor storage and handling recommendations for the provided vaccines. Vaccines will be provided to community owned pets, NOT shelter/foster pets, and provided to the public for FREE*. *This program is not intended to restrict organizations from requesting a donation.

REORDERS
Additional reorders are available weekly as supplies last. Please submit any additional re-orders through the same Partner Portal form.

REPORTING AND ADDITIONAL SUPPORT
We recognize that there is a cost of administering vaccines and therefore will provide an initial stipend of $3 per administered vaccine. This stipend is based on the total number of administered vaccines reported on your quarterly grant reports.

Assigned grant reports may be found online in the application portal. Simply access the portal and visit the "Reports Due" link in the "Reports" section of the left-hand menu. Please note that if you are an animal welfare organization performing sheltering and adoptions, you are required to complete a current Annual Data Report.

RECOGNITION OF YOUR AWARD:

To support your organization as you publicize this campaign we've created a Vaccine Campaign Toolkit. Please download and use this toolkit when promoting this campaign. Included in your toolkit is a Petco Love Lost Flyer and participant survey which we would appreciate you sharing with pet parents receiving vaccines. Your participation will help further vaccine research and inform future initiatives. Requests for materials/advertisements or approvals for press releases and logo use should be sent to [email protected].
*Send photos to [email protected] and don't forget to use #PetcoLoveVax on social media! IN KIND DONATION INFORMATION:

For your records of the donated vaccines, please use the following price per vaccine for DAPPv and HCP.

NOBIVAC® Canine 1-DAPPv $4.52
NOBIVAC® Feline 1-HCP $3.67
At Petco Love we value our relationship with your organization and our mutual goal of saving lives. We appreciate your continued partnership as we work together to ensure that all pets have the chance to live their best lives.

Thank you for being our partners in saving lives! Page 98 Item 14.
1/6/24, 1:32 PM Support 4 Paws Mail - PayPal Giving Fund has sent you $767.90 USD. https://mail.google.com/mail/u/0/?ik=71fc49dc01&view=pt&search=all&permthid=thread-f:1785953686901382922%7Cmsg-f:1785953686901382922&… 1/2 Debbie McCurry <[email protected]>
PayPal Giving Fund has sent you $767.90 USD.
1 message
[email protected] <[email protected]> Thu, Dec 21, 2023 at 8:09 PM To: Debra McCurry <[email protected]>
Hello, Debra McCurry
PayPal Giving Fund has sent
you $767.90 USD.

Note from PayPal Giving Fund:
2000423415
Transaction ID
1Y417552ET847363S
Transaction date
December 21, 2023
Money received $767.90 USD
Please note it may take a little while for this payment to appear in the Activity section of your account.

Get Details

Page 99 ends

Item 14.
1/6/24, 1:32 PM Support 4 Paws Mail - PayPal Giving Fund has sent you $767.90 USD. https://mail.google.com/mail/u/0/?ik=71fc49dc01&view=pt&search=all&permthid=thread-f:1785953686901382922%7Cmsg-f:1785953686901382922&… 2/2 Looking for the perfect gift?
Delight them with a Gift Card
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PayPal RT000231:en_US(en-US):1.0.0:841fb590910ea

Page 100 ends

Item 14.

Microchip & Vaccine Clinic
Free microchips, microchip registration & vaccines (offer DA2PP and Rabies) Assume 150 animals per clinic
Item # required Cost per Total
DA2PP vaccines - Canine 120 $4.52 $542
DA2PP vaccines - Feline 30 $3.67 $110
Microchips 150 $5.00 $750
Rabies vaccines 150 $5.00 $750
Syringes 150 $0.64 $96
Copies of paperwork 400 $0.17 $68
Total: $2,317
Grants to cover cost:

City of Coachella $1,000
Petco Love grant covers DA2PP vaccines $653
Supporter donations / other grants $664
Total grants/donations: $2,317

Page 101 ends

Item 14.

STAFF REPORT
1/24/2024
TO: Honorable Mayor and City Council Members
FROM: Maritza Martinez, Public Works Director
SUBJECT: Approve vehicle leases for FY 2023/24 with Enterprise Fleet Management Inc.

SPECIFICS:
 Approve vehicle surplus listing and replacement for 2023/2024.  Authorize the City Manager to approve the Lease Rate Quotes for:
seven (7) Ford F-150 units, two (2) Ford Escapes, one (1) Toyota Camry sedan and one (1) Passenger Van from Enterprise Fleet Management, Inc.
 Authorize FY 23/24 appropriation of $160,329.20 for safety lighting and lease payments of 11 (eleven) new units.

STAFF RECOMMENDATION:

It is recommended that the City Council:
 Approve vehicle surplus listing and replacement for 2023/2024.  Authorize the City Manager to approve a Lease Rate Quote for lease of seven (7) Ford F-150 units, two (2) Ford Escapes, one (1) Toyota Camry sedan and one (1) Ford Transit-350 Passenger Van from Enterprise Fleet Management, Inc.  Authorize FY 23/24 appropriation of $160,329.20 for safety lighting and lease payments of 11 (eleven) new units.

BACKGROUND:

The City maintains a fleet of vehicles and equipment for use by various City departments, which include light, medium and heavy-duty vehicles. Prior to 2019, the City of Coachella has historically purchased and owned all fleet vehicles and equipment. Since 2020, the City of Coachella has leased its light duty vehicles to decrease the average age of these units; in 2018 the average age of these units was 13 years.

Today the average age of the City’s fleet is 6 years. This positive change in the reduced age of the City’s fleet is due to the City Council’s decision, in February 2020, to surplus and replace eleven/twelve units annually through a Master Equity Lease Agreement with Enterprise Fleet Management (EFM).

Page 102 ends

Item 15.

DISCUSSION/ANALYSIS:

This is the fourth year of this program, staff is recommending the following units be surplused:

Vehicle # Year Make Model VIN
23A 2014 Ford F150 1FTFX1CF7EKD69659
46 2015 Ford F250 1FT7X2A68FED69659
59 2015 Ford F250 1FT7X2A64FED69660
75 2017 Ford F250 1FT7X2A64HEE20478
72 2017 Ford F250 1FT7X2A66HEE20479
78 2015 Ford F150 1FTEX1C80FkE78120
4 2007 Honda Civic 1HGFA46557L000457
35 2007 Honda Civic 1HGFA46507L000446
The above noted vehicle replacements for FY 23/24 are based on vehicle age and mileage. To maintain a standardized fleet staff recommends replacement units listed above and new leases for the below units:
- seven (7) 2024 Ford F-150XL 4x4 SuperCab units; monthly cost per unit with maintenance $884.39;
- two (2) Ford Escapes; monthly cost per unit with maintenance $666.16; - one (1) Toyota Camry Sedan; monthly cost per unit with maintenance $602.92; - one (1) Ford Transit- 350 Passenger Van; monthly cost per unit with maintenance $1,068.13.

FISCAL IMPACT:

The 2023/24 fiscal impact for leasing these additional eleven (11) new units from Enterprise Fleet Management is $110,329.20. The total cost to install needed safety equipment to required units is $50,000. Staff is requesting an appropriation of $160,329.20 to lease and appropriately outfit the identified equipment.

Attachments:

Lease Rate Quotes
- Ford F-150XL 4x4
- Ford Escape
- Toyota Camry
- Ford Transit Van 350 Passenger Van

Page 103 ends

Item 15.

Prepared For: City of Coachella Date 12/05/2023
Martinez, Maritza AE/AM JDD/am
Unit #
Year 2024 Make Ford Model F-150
Series XL 4x4 SuperCab 6.5 ft. box 145 in. WB
Vehicle Order Type Ordered Term 60 State CA Customer# 588084 $ 43,511.00 Capitalized Price of Vehicle1
$ 0.00 * Sales Tax 0.0000% State CA
$ 642.36 * Initial License Fee
$ 0.00 Registration Fee
$ 300.00 Other: (See Page 2)
$ 0.00 Capitalized Price Reduction
$ 0.00 Tax on Capitalized Price Reduction
$ 0.00 Gain Applied From Prior Unit
$ 0.00 * Tax on Gain On Prior
$ 0.00 * Security Deposit
$ 0.00 * Tax on Incentive ( Taxable Incentive Total : $0.00 ) All language and acknowledgments contained in the signed quote apply to all vehicles that are ordered under this signed quote.

Order Information
Driver Name
Exterior Color Oxford White
Interior Color Black w/Medium Dark Slate w/Vinyl 40/20/40 Fr Lic. Plate Type Exempt
GVWR 0
$ 43,811.00 Total Capitalized Amount (Delivered Price)
$ 591.45 Depreciation Reserve @ 1.3500%
$ 221.78 Monthly Lease Charge (Based on Interest Rate - Subject to a Floor) 2 $ 813.23 Total Monthly Rental Excluding Additional Services Additional Fleet Management
Master Policy Enrollment Fees
$ 0.00 Commercial Automobile Liability Enrollment
Liability Limit $0.00
$ 0.00 Physical Damage Management Comp/Coll Deductible 0 / 0 $ 0.00 Full Maintenance Program 3 Contract Miles 0 OverMileage Charge $ 0.0720 Per Mile Incl: # Brake Sets (1 set = 1 Axle) 0 # Tires 0 Loaner Vehicle Not Included $ 0.00 Additional Services SubTotal
$ 71.16 Sales Tax 8.7500% State CA
$ 884.39 Total Monthly Rental Including Additional Services $ 8,324.00 Reduced Book Value at 60 Months
$ 400.00 Service Charge Due at Lease Termination
Quote based on estimated annual mileage of 7,500
(Current market and vehicle conditions may also affect value of vehicle) (Quote is Subject to Customer's Credit Approval)
Notes
Enterprise FM Trust will be the owner of the vehicle covered by this Quote. Enterprise FM Trust (not Enterprise Fleet Management) will be the Lessor of such vehicle under the Master Open - End (Equity) Lease Agreement and shall have all rights and obligations of the Lessor under the Master Open - End (Equity) Lease Agreement with respect to such vehicle.

Lessee must maintain insurance coverage on the vehicle as set forth in Section 11 of the Master Open-End (Equity) Lease Agreement until the vehicle is sold.

ALL TAX AND LICENSE FEES TO BE BILLED TO LESSEE AS THEY OCCUR.

Lessee hereby authorizes this vehicle order, and agrees to lease the vehicle on the terms set forth herein and in the Master Equity Lease Agreement. In the event Lessee fails or refuses to accept delivery of the ordered vehicle, Lessee agrees that Lessor shall have the right to collect damages, including, but not limited to, a $500 disposal fee, interest incurred, and loss of value.

LESSEE City of Coachella

BY TITLE DATE
* INDICATES ITEMS TO BE BILLED ON DELIVERY.
1 Capitalized price of vehicle may be adjusted to reflect final manufacturer's invoice, plus a pre delivery interest charge. Lessee hereby assigns to Lessor any manufacturer rebates and/or manufacturer incentives intended for the Lessee, which rebates and/or incentives have been used by Lessor to reduce the capitalized price of the vehicle. 2 Monthly lease charge will be adjusted to reflect the interest rate on the delivery date (subject to a floor). 3 The inclusion herein of references to maintenance fees/services are solely for the administrative convenience of Lessee. Notwithstanding the inclusion of such references in this [Invoice/Schedule/Quote], all such maintenance services are to be performed by Enterprise Fleet Management, Inc., and all such maintenance fees are payable by Lessee solely for the account of Enterprise Fleet Management, Inc., pursuant to that certain separate [Maintenance Agreement] entered into by and between Lessee and Enterprise Fleet Management, Inc.; provided that such maintenance fees are being billed by Enterprise FM Trust, and are payable at the direction of Enterprise FM Trust, solely as an authorized agent for collection on behalf of Enterprise Fleet Management, Inc.

Open-End (Equity) Lease Rate Quote Quote No: 7667808
Printed On 12/05/2023 06:32:43 PM Page 1 of 6
Quantity x7

Page 104 ends

Item 15.

Other Totals
Description (B)illed or (C)apped Price
Pricing Plan Delivery Charge B $ 125.00
Courtesy Delivery Fee C $ 300.00
Total Other Charges Billed $ 125.00
Total Other Charges Capitalized $ 300.00
Other Charges Total $ 425.00
Open-End (Equity) Lease Rate Quote Quote No: 7667808
Printed On 12/05/2023 06:32:43 PM Page 2 of 6

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VEHICLE INFORMATION:
2024 Ford F-150 XL 4x4 SuperCab 6.5 ft. box 145 in. WB - US Series ID: X1L
Pricing Summary:

INVOICE MSRP
Base Vehicle $42,956 $44,980.00
Total Options $0.00 $0.00
Destination Charge $1,995.00 $1,995.00
Total Price
SELECTED COLOR:

Exterior: YZ-Oxford White
Interior: AS-Black w/Medium Dark Slate w/Vinyl 40/20/40 Front Seat SELECTED OPTIONS:

CODE DESCRIPTION INVOICE MSRP
101A Equipment Group 101A Standard NC NC
145WB 145" Wheelbase STD STD
425 50 State Emissions System STD STD
44G Transmission: Electronic 10-Speed Automatic Included Included 64C Wheels: 17" Silver Steel Included Included
99P Engine: 2.7L V6 EcoBoost Included Included
A Vinyl 40/20/40 Front Seat NC NC
AS_02 Black w/Medium Dark Slate w/Vinyl 40/20/40 Front Seat NC NC PAINT Monotone Paint Application STD STD
STDGV GVWR: 6,480 lbs Payload Package Included Included STDRD Radio: AM/FM SiriusXM w/360L Included Included
STDTR Tires: 265/70R17 BSW A/T Included Included
SYNC SYNC 4 w/Enhanced Voice Recognition Included Included WARANT Fleet Customer Powertrain Limited Warranty NC NC X19 3.55 Axle Ratio Included Included
YZ_01 Oxford White NC NC
$44,951.00 $46,975.00
Open-End (Equity) Lease Rate Quote Quote No: 7667808
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CONFIGURED FEATURES:

Body Exterior Features:

Number Of Doors 4
Rear Driver Door: reverse opening rear passenger doors
Rear Cargo Door Type: tailgate
Driver And Passenger Mirror: power remote heated manual folding side-view door mirrors Door Handles: black
Front And Rear Bumpers: black front and rear bumpers with black rub strip Rear Step Bumper: rear step bumper
Front Tow Hooks: 2 front tow hooks
Box Style: regular
Integrated Storage: pickup integrated storage
Body Material: aluminum body material
: class IV trailering with harness, hitch
Grille: black grille
Convenience Features:

Air Conditioning manual air conditioning
Air Filter: air filter
Cruise Control: cruise control with steering wheel controls Power Windows: power windows with driver and passenger 1-touch down Remote Keyless Entry: keyfob (front doors) remote keyless entry Illuminated Entry: illuminated entry
Integrated Key Remote: integrated key/remote
Auto Locking: auto-locking doors
Remote Engine Start: remote start - smart device only (subscription required) Steering Wheel: steering wheel with manual tilting, manual telescoping Day-Night Rearview Mirror: day-night rearview mirror
Emergency SOS: SYNC 4 911 Assist emergency communication system Navigation System: Connected Navigation navigation system with voice activation Front Cupholder: front and rear cupholders
Overhead Console: mini overhead console with storage
Glove Box: locking glove box
Driver Door Bin: driver and passenger door bins
Rear Door Bins: rear door bins
Dashboard Storage: dashboard storage
Interior Concealed Storage: interior concealed storage
IP Storage: bin instrument-panel storage
Power Accessory Outlet: 1 12V DC power outlet
Entertainment Features:
radio SiriusXM with 360L AM/FM/Satellite with seek-scan Radio Data System: radio data system
Voice Activated Radio: voice activated radio
Speed Sensitive Volume: speed-sensitive volume
Steering Wheel Radio Controls: steering-wheel mounted audio controls Speakers: 6 speakers
Internet Access: FordPass Connect 5G internet access
1st Row LCD: 2 1st row LCD monitor
Wireless Connectivity: wireless phone connectivity
Antenna: fixed antenna
Lighting, Visibility and Instrumentation Features:

Headlamp Type delay-off aero-composite LED low/high beam headlamps Auto-Dimming Headlights: Auto High Beam auto high-beam headlights Cab Clearance Lights: cargo bed light
Front Wipers: variable intermittent wipers
Tinted Windows: light-tinted windows
Dome Light: dome light with fade
Front Reading Lights: front reading lights
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Variable IP Lighting: variable instrument panel lighting Display Type: digital/analog appearance
Tachometer: tachometer
Voltometer: voltmeter
Compass: compass
Exterior Temp: outside-temperature display
Low Tire Pressure Warning: tire specific low-tire-pressure warning Park Distance Control: Reverse Sensing System rear parking sensors Trip Computer: trip computer
Trip Odometer: trip odometer
Lane Departure Warning: lane departure
Blind Spot Sensor: blind spot
Front Pedestrian Braking: front pedestrian detection
Forward Collision Alert: forward collision
Oil Pressure Gauge: oil pressure gauge
Water Temp Gauge: water temp. gauge
Transmission Oil Temp Gauge: transmission oil temp. gauge Clock: in-radio display clock
Check Control: redundant digital speedometer
Rear Vision Camera: rear vision camera
Oil Pressure Warning: oil-pressure warning
Water Temp Warning: water-temp. warning
Battery Warning: battery warning
Lights On Warning: lights-on warning
Key in Ignition Warning: key-in-ignition warning
Low Fuel Warning: low-fuel warning
Door Ajar Warning: door-ajar warning
Brake Fluid Warning: brake-fluid warning
Safety And Security:

ABS four-wheel ABS brakes
Number of ABS Channels: 4 ABS channels
Brake Assistance: brake assist
Brake Type: four-wheel disc brakes
Vented Disc Brakes: front and rear ventilated disc brakes Daytime Running Lights: daytime running lights
Spare Tire Type: full-size spare tire
Spare Tire Mount: underbody mounted spare tire w/crankdown Driver Front Impact Airbag: driver and passenger front-impact airbags Driver Side Airbag: seat-mounted driver and passenger side-impact airbags Overhead Airbag: Safety Canopy System curtain 1st and 2nd row overhead airbag Occupancy Sensor: front passenger airbag occupancy sensor Height Adjustable Seatbelts: height adjustable front seatbelts Seatbelt Pretensioners: front seatbelt pre-tensioners
3Point Rear Centre Seatbelt: 3 point rear centre seatbelt Side Impact Bars: side-impact bars
Perimeter Under Vehicle Lights: remote activated perimeter/approach lights Tailgate/Rear Door Lock Type: tailgate/rear door lock included with power door locks Ignition Disable: SecuriLock immobilizer
Security System: security system
Panic Alarm: panic alarm
Electronic Stability: AdvanceTrac w/Roll Stability Control electronic stability stability control with anti-roll Traction Control: ABS and driveline traction control
Front and Rear Headrests: manual adjustable front head restraints Rear Headrest Control: 3 rear head restraints
Seats And Trim:

Seating Capacity max. seating capacity of 6
Front Bucket Seats: front split-bench 40-20-40 seats
Number of Driver Seat Adjustments: 4-way driver and passenger seat adjustments Reclining Driver Seat: manual reclining driver and passenger seats Printed On 12/05/2023 06:32:43 PM Page 5 of 6

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Driver Fore/Aft: manual driver and passenger fore/aft adjustment Front Centre Armrest Storage: front centre armrest
Rear Seat Type: rear 60-40 split-bench seat
Rear Folding Position: rear seat fold-up cushion
Leather Upholstery: vinyl front and rear seat upholstery Headliner Material: full cloth headliner
Floor Covering: full vinyl/rubber floor covering
Cabback Insulator: cabback insulator
Shift Knob Trim: urethane shift knob
Interior Accents: chrome interior accents
Standard Engine:

Engine 325-hp, 2.7-liter V-6 (regular gas)
Standard Transmission:

Transmission 10-speed automatic w/ OD and PowerShift automatic Printed On 12/05/2023 06:32:43 PM Page 6 of 6

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Prepared For: City of Coachella Date 12/05/2023
Martinez, Maritza AE/AM JDD/am
Unit #
Year 2024 Make Ford Model Escape
Series Active 4dr Front-Wheel Drive
Vehicle Order Type Ordered Term 12 State CA Customer# 588084 $ 29,226.00 Capitalized Price of Vehicle1
$ 0.00 * Sales Tax 0.0000% State CA
$ 443.66 * Initial License Fee
$ 0.00 Registration Fee
$ 300.00 Other: (See Page 2)
$ 0.00 Capitalized Price Reduction
$ 0.00 Tax on Capitalized Price Reduction
$ 0.00 Gain Applied From Prior Unit
$ 0.00 * Tax on Gain On Prior
$ 0.00 * Security Deposit
$ 0.00 * Tax on Incentive ( Taxable Incentive Total : $0.00 ) All language and acknowledgments contained in the signed quote apply to all vehicles that are ordered under this signed quote.

Order Information
Driver Name
Exterior Color Oxford White
Interior Color Ebony w/Unique Cloth Front Bucket Seats
Lic. Plate Type Exempt
GVWR 0
$ 29,526.00 Total Capitalized Amount (Delivered Price)
$ 398.60 Depreciation Reserve @ 1.3500%
$ 213.96 Monthly Lease Charge (Based on Interest Rate - Subject to a Floor) 2 $ 612.56 Total Monthly Rental Excluding Additional Services Additional Fleet Management
Master Policy Enrollment Fees
$ 0.00 Commercial Automobile Liability Enrollment
Liability Limit $0.00
$ 0.00 Physical Damage Management Comp/Coll Deductible 0 / 0 $ 0.00 Full Maintenance Program 3 Contract Miles 0 OverMileage Charge $ 0.0720 Per Mile Incl: # Brake Sets (1 set = 1 Axle) 0 # Tires 0 Loaner Vehicle Not Included $ 0.00 Additional Services SubTotal
$ 53.60 Sales Tax 8.7500% State CA
$ 666.16 Total Monthly Rental Including Additional Services $ 24,742.80 Reduced Book Value at 12 Months
$ 400.00 Service Charge Due at Lease Termination
Quote based on estimated annual mileage of 7,500
(Current market and vehicle conditions may also affect value of vehicle) (Quote is Subject to Customer's Credit Approval)
Notes
Enterprise FM Trust will be the owner of the vehicle covered by this Quote. Enterprise FM Trust (not Enterprise Fleet Management) will be the Lessor of such vehicle under the Master Open - End (Equity) Lease Agreement and shall have all rights and obligations of the Lessor under the Master Open - End (Equity) Lease Agreement with respect to such vehicle.

Lessee must maintain insurance coverage on the vehicle as set forth in Section 11 of the Master Open-End (Equity) Lease Agreement until the vehicle is sold.

ALL TAX AND LICENSE FEES TO BE BILLED TO LESSEE AS THEY OCCUR.

LESSEE City of Coachella

Open-End (Equity) Lease Rate Quote Quote No: 7667834
Printed On 12/05/2023 07:14:34 PM Page 1 of 7
Quantity x2

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VEHICLE INFORMATION:
2024 Ford Escape Active 4dr Front-Wheel Drive - US
Series ID: U0G
Pricing Summary:

INVOICE MSRP
Base Vehicle $28,171 $29,345.00
Total Options $0.00 $0.00
Destination Charge $1,495.00 $1,495.00
Total Price
SELECTED COLOR:

Exterior: YZ-Oxford White
Interior: CB-Ebony w/Unique Cloth Front Bucket Seats
SELECTED OPTIONS:

CODE DESCRIPTION INVOICE MSRP
106WB 106" Wheelbase STD STD
200A Equipment Group 200A NC NC
425 50-State Emissions System STD STD
448 Transmission: 8-Speed Automatic Included Included
99N Engine: 1.5L EcoBoost Included Included
C Unique Cloth Front Bucket Seats Included Included
CB_01 Ebony w/Unique Cloth Front Bucket Seats NC NC
FPASS FordPass Connect Included Included
PAINT Monotone Paint Application STD STD
STDAX 3.81 Axle Ratio Included Included
STDGV GVWR: TBD Included Included
STDRD Radio: AM/FM Stereo Included Included
STDTR Tires: 225/65R17 AS BSW Included Included
STDWL Wheels: 17" Shadow Silver-Painted Aluminum Included Included SYNC SYNC 4 Included Included
YZ_01 Oxford White NC NC
$29,666.00 $30,840.00
Open-End (Equity) Lease Rate Quote Quote No: 7667834
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CONFIGURED FEATURES:

Body Exterior Features:

Number Of Doors 4
Driver And Passenger Mirror: power remote manual folding side-view door mirrors Spoiler: rear lip spoiler
Door Handles: body-coloured
Front And Rear Bumpers: body-coloured front and rear bumpers with metal-look rub strip Front Bumper Insert: black front bumper insert
Body Material: fully galvanized steel body material
Body Side Cladding: black bodyside cladding
Grille: black w/chrome accents grille
Exhaust Tip: chrome tip exhaust
Convenience Features:

Air Conditioning automatic dual-zone front air conditioning Air Filter: air filter
Console Ducts: console ducts
Cruise Control: cruise control with steering wheel controls Trunk/Hatch/Door Remote Release: power cargo access remote release Power Windows: power windows with driver 1-touch down
1/4 Vent Rear Windows: power rearmost windows
Remote Keyless Entry: keyfob (all doors) remote keyless entry Illuminated Entry: illuminated entry
Integrated Key Remote: integrated key/remote
Auto Locking: auto-locking doors
Passive Entry: Intelligent Access proximity key
Valet Key: valet function
Trunk FOB Controls: keyfob trunk/hatch/door release
Remote Engine Start: remote start - smart device only (subscription required) Steering Wheel: steering wheel with manual tilting, manual telescoping Day-Night Rearview Mirror: day-night rearview mirror
Driver and Passenger Vanity Mirror: illuminated auxiliary driver and passenger-side visor mirrors Emergency SOS: SYNC 4 911 Assist emergency communication system Front Cupholder: front and rear cupholders
Floor Console: full floor console with covered box
Overhead Console: mini overhead console with storage
Glove Box: glove box
Driver Door Bin: driver and passenger door bins
Rear Door Bins: rear door bins
Seatback Storage Pockets: 1 seatback storage pockets
Driver Footrest: driver's footrest
Retained Accessory Power: retained accessory power
Power Accessory Outlet: 2 12V DC power outlets
Entertainment Features:
radio SiriusXM AM/FM/Satellite with seek-scan
Radio Data System: radio data system
Voice Activated Radio: voice activated radio
Speed Sensitive Volume: speed-sensitive volume
Steering Wheel Radio Controls: steering-wheel mounted audio controls Speakers: 6 speakers
Internet Access: FordPass Connect 4G internet access
1st Row LCD: 2 1st row LCD monitor
Wireless Connectivity: wireless phone connectivity
Antenna: integrated roof antenna
Lighting, Visibility and Instrumentation Features:

Headlamp Type delay-off aero-composite LED low/high beam headlamps Auto-Dimming Headlights: Auto High Beam auto high-beam headlights Front Wipers: variable intermittent speed-sensitive wipers wipers Printed On 12/05/2023 07:14:34 PM Page 4 of 7

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Rear Window wiper: fixed interval rear window wiper
Rear Window Defroster: rear window defroster
Tinted Windows: deep-tinted windows
Dome Light: dome light with fade
Front Reading Lights: front and rear reading lights
Ignition Switch: ignition switch light
Variable IP Lighting: variable instrument panel lighting Display Type: digital appearance
Tachometer: tachometer
Compass: compass
Exterior Temp: outside-temperature display
Low Tire Pressure Warning: tire specific low-tire-pressure warning Trip Computer: trip computer
Trip Odometer: trip odometer
Lane Departure Warning: lane departure
Blind Spot Sensor: blind spot
Front Pedestrian Braking: front pedestrian detection
Forward Collision Alert: forward collision
Water Temp Gauge: water temp. gauge
Clock: in-radio display clock
Systems Monitor: driver information centre
Check Control: redundant digital speedometer
Rear Vision Camera: rear vision camera
Oil Pressure Warning: oil-pressure warning
Water Temp Warning: water-temp. warning
Battery Warning: battery warning
Lights On Warning: lights-on warning
Key in Ignition Warning: key-in-ignition warning
Low Fuel Warning: low-fuel warning
Low Washer Fluid Warning: low-washer-fluid warning
Bulb Failure Warning: bulb-failure warning
Door Ajar Warning: door-ajar warning
Trunk Ajar Warning: trunk-ajar warning
Brake Fluid Warning: brake-fluid warning
Safety And Security:

ABS four-wheel ABS brakes
Number of ABS Channels: 4 ABS channels
Brake Assistance: brake assist
Brake Type: four-wheel disc brakes
Vented Disc Brakes: front ventilated disc brakes
Daytime Running Lights: daytime running lights
Spare Tire Type: compact spare tire
Spare Tire Mount: spare tire mounted inside under cargo Driver Front Impact Airbag: driver and passenger front-impact airbags Driver Side Airbag: seat-mounted driver and passenger side-impact airbags Overhead Airbag: Safety Canopy System curtain 1st and 2nd row overhead airbag Knee Airbag: knee airbag
Occupancy Sensor: front passenger airbag occupancy sensor Height Adjustable Seatbelts: height adjustable front seatbelts Seatbelt Pretensioners: front seatbelt pre-tensioners
3Point Rear Centre Seatbelt: 3 point rear centre seatbelt Side Impact Bars: side-impact bars
Perimeter Under Vehicle Lights: remote activated perimeter/approach lights Tailgate/Rear Door Lock Type: tailgate/rear door lock included with power door locks Rear Child Safety Locks: rear child safety locks
Ignition Disable: SecuriLock immobilizer
Panic Alarm: panic alarm
Tracker System: tracker system
Electronic Stability: AdvanceTrac w/Roll Stability Control electronic stability stability control with anti-roll Printed On 12/05/2023 07:14:34 PM Page 5 of 7

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Traction Control: ABS and driveline traction control
Front and Rear Headrests: manual adjustable front head restraints Rear Headrest Control: 3 rear head restraints
Seats And Trim:

Seating Capacity max. seating capacity of 5
Front Bucket Seats: front bucket seats
Number of Driver Seat Adjustments: 6-way driver and passenger seat adjustments Reclining Driver Seat: power reclining driver and manual reclining passenger seats Driver Lumbar: power 2-way driver and passenger lumbar support Driver Height Adjustment: power height-adjustable driver and passenger seats Driver Fore/Aft: power driver and passenger fore/aft adjustment Front Centre Armrest Storage: front centre armrest
Rear Seat Type: rear manual reclining 60-40 split-bench seat Rear Seat Fore/Aft: manual rear seat fore/aft adjustment Rear Folding Position: rear seat fold-forward seatback
Rear Seat Armrest: rear seat centre armrest
Leather Upholstery: cloth front and rear seat upholstery Headliner Material: full cloth headliner
Floor Covering: full carpet floor covering
Dashboard Console Insert, Door Panel Insert Combination: piano black/metal-look instrument panel insert, door panel insert, console insert Shift Knob Trim: metal-look shift knob
LeatherSteeringWheel: leatherette steering wheel
Floor Mats: carpet front and rear floor mats
Interior Accents: metal-look interior accents
Cargo Space Trim: carpet cargo space
Trunk Lid: plastic trunk lid/rear cargo door
Cargo Light: cargo light
Concealed Cargo Storage: concealed cargo storage
Standard Engine:

Engine 180-hp, 1.5-liter I-3 (premium)
Standard Transmission:

Transmission 8-speed automatic w/ OD
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AMENDMENT TO MASTER EQUITY LEASE AGREEMENT
THIS AMENDMENT TO MASTER EQUITY LEASE AGREEMENT (this "Amendment") is made and entered into as of the , by and between Enterprise FM Trust, a Delaware statutory trust ("Lessor") and City of Coachella ("Lessee").

WITNESSETH:

WHEREAS, Lessor and Lessee are parties to certain Master Equity Lease Agreement dated 12th day of Feb, 2020, as amended (the "Agreement"; all capitalized terms used and not otherwise defined in this Amendment shall have the respective meanings ascribed to them in the Agreement as amended by this Amendment); and
WHEREAS, Lessor and Lessee desire to amend the Agreement in the manner hereinafter set forth; NOW, THEREFORE, in consideration of the premises and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Lessor and Lessee hereby agree as follows:

1. Notwithstanding the second to last sentence of Section 1 of the Agreement, Lessor and Lessee hereby agree that, solely for federal, state and local income tax purposes, the lease by Lessor to Lessee under the Agreement of following Vehicles (the “Specified Vehicles”) will be treated as a conditional sale rather than a true lease and that Lessee will be treated as the owner of the Vehicle solely for such income tax purposes:

Year Make Model Quote #
2024 Ford Escape 7667834
The Agreement and this Amendment have the specific intent of creating a conditional sale rather than a true lease with respect to the vehicles listed above, and by design, give appropriate consideration to tax statutes, Regulations, Court decisions, and IRS rulings and positions. In recognition of that intent, each of Lessor and Lessee hereby further agrees that it will not take any action or file any return or other document inconsistent with such tax treatment or with the ownership of the Specified Vehicles by Lessee solely for such income tax purposes.

Notwithstanding the foregoing, or anything else in this Amendment, the Agreement or any Schedule to the contrary, and given the inherent uncertainty that exists with respect to any advertised tax result or outcome, Lessee hereby acknowledges and agrees that Lessor makes no representation, warranty or covenant that any tax authority will not assert a contrary position or assert that (a) the lease of the Specified Vehicles by Lessor to Lessee is a true lease for tax purposes, (b) Lessee is not the owner of the Specified Vehicles for tax purposes and/or (c) Lessee is not entitled to claim any depreciation or recovery deduction for tax purposes with respect to the Specified Vehicles. Lessee shall be solely liable for any and all costs and expenses, including, without limitation, any and all attorneys' fees, incurred in contesting any such treatment of the lease of the Specified Vehicles as other than a conditional sale and shall keep Lessor informed, in writing, of any dispute with any tax authority as to the tax treatment of the lease of the Specified Vehicles.

2. All references in the Agreement and in the various Schedules and addenda to the Agreement and any other references of similar import shall henceforth mean the Agreement as amended by this Amendment. Except to the extent specifically amended by this Amendment, all of the terms, provisions, conditions, covenants, representations and warranties contained in the Agreement shall be and remain in full force and effect and the same are hereby ratified and confirmed.

IN WITNESS WHEREOF, Lessor and Lessee have executed this Amendment to Master Equity Lease Agreement as of the Enterprise FM Trust (Lessor) City of Coachella ("Lessee") By: Enterprise Fleet Management, Inc., its attorney in fact By Tom Dolan Digitally signed by Tom Dolan By
Title: Fleet Management AVP Title:

Quote No: 7667834
Printed On 12/05/2023 07:14:34 PM Page 7 of 7

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Prepared For: City of Coachella Date 12/05/2023
Martinez, Maritza AE/AM JDD/am
Unit #
Year 2024 Make Ford Model Transit-350 Passenger
Series XL Rear-Wheel Drive Low Roof Van 148 in. WB
Vehicle Order Type Ordered Term 60 State CA Customer# 588084 $ 52,643.00 Capitalized Price of Vehicle1
$ 0.00 * Sales Tax 0.0000% State CA
$ 741.58 * Initial License Fee
$ 0.00 Registration Fee
$ 300.00 Other: (See Page 2)
$ 0.00 Capitalized Price Reduction
$ 0.00 Tax on Capitalized Price Reduction
$ 0.00 Gain Applied From Prior Unit
$ 0.00 * Tax on Gain On Prior
$ 0.00 * Security Deposit
$ 0.00 * Tax on Incentive ( Taxable Incentive Total : $0.00 ) All language and acknowledgments contained in the signed quote apply to all vehicles that are ordered under this signed quote.

Order Information
Driver Name
Exterior Color Oxford White
Interior Color Dark Palazzo Gray w/Cloth Front Bucket Seats Lic. Plate Type Exempt
GVWR 0
$ 52,943.00 Total Capitalized Amount (Delivered Price)
$ 714.73 Depreciation Reserve @ 1.3500%
$ 267.46 Monthly Lease Charge (Based on Interest Rate - Subject to a Floor) 2 $ 982.19 Total Monthly Rental Excluding Additional Services Additional Fleet Management
Master Policy Enrollment Fees
$ 0.00 Commercial Automobile Liability Enrollment
Liability Limit $0.00
$ 0.00 Physical Damage Management Comp/Coll Deductible 0 / 0 $ 0.00 Full Maintenance Program 3 Contract Miles 0 OverMileage Charge $ 0.0720 Per Mile Incl: # Brake Sets (1 set = 1 Axle) 0 # Tires 0 Loaner Vehicle Not Included $ 0.00 Additional Services SubTotal
$ 85.94 Sales Tax 8.7500% State CA
$ 1,068.13 Total Monthly Rental Including Additional Services $ 10,059.20 Reduced Book Value at 60 Months
$ 400.00 Service Charge Due at Lease Termination
Quote based on estimated annual mileage of 7,500
(Current market and vehicle conditions may also affect value of vehicle) (Quote is Subject to Customer's Credit Approval)
Notes
Enterprise FM Trust will be the owner of the vehicle covered by this Quote. Enterprise FM Trust (not Enterprise Fleet Management) will be the Lessor of such vehicle under the Master Open - End (Equity) Lease Agreement and shall have all rights and obligations of the Lessor under the Master Open - End (Equity) Lease Agreement with respect to such vehicle.

Lessee must maintain insurance coverage on the vehicle as set forth in Section 11 of the Master Open-End (Equity) Lease Agreement until the vehicle is sold.

ALL TAX AND LICENSE FEES TO BE BILLED TO LESSEE AS THEY OCCUR.

LESSEE City of Coachella

Open-End (Equity) Lease Rate Quote Quote No: 7667837
Printed On 12/05/2023 07:22:08 PM Page 1 of 6
Quantity x1

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VEHICLE INFORMATION:
2024 Ford Transit-350 Passenger XL Rear-Wheel Drive Low Roof Van 148 in. WB - US Series ID: X2Y
Pricing Summary:

INVOICE MSRP
Base Vehicle $50,488 $53,145.00
Total Options $0.00 $0.00
Destination Charge $2,095.00 $2,095.00
Total Price
SELECTED COLOR:

Exterior: YZ-Oxford White
Interior: CK-Dark Palazzo Gray w/Cloth Front Bucket Seats SELECTED OPTIONS:

CODE DESCRIPTION INVOICE MSRP
148WB 148" Wheelbase STD STD
21L Dark Palazzo Gray Cloth Bucket Seats Included Included 301A Order Code 301A NC NC
425 50-State Emissions System STD STD
44U Transmission: 10-Spd Automatic w/OD & SelectShift Included Included 58U Radio: AM/FM Stereo Included Included
91M 8 Speakers (4 Front/4 Rear) Included Included
998 Engine: 3.5L PFDi V6 Flex-Fuel Included Included
C Cloth Front Bucket Seats Included Included
CK_02 Dark Palazzo Gray w/Cloth Front Bucket Seats NC NC PAINT Monotone Paint Application STD STD
STDGV GVWR: TBD Included Included
STDTR Tires: 235/65R16C 121/119 R AS BSW Included Included STDWL Wheels: 16" Silver Steel w/Black Hubcap Included Included WARANT Fleet Customer Powertrain Limited Warranty NC NC X73 3.73 Axle Ratio Included Included
YZ_01 Oxford White NC NC
$52,583.00 $55,240.00
Open-End (Equity) Lease Rate Quote Quote No: 7667837
Printed On 12/05/2023 07:22:08 PM Page 3 of 6

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CONFIGURED FEATURES:

Body Exterior Features:

Number Of Doors 3
Rear Cargo Door Type: split swing-out
Driver And Passenger Mirror: power remote manual folding side-view door mirrors Convex Driver Mirror: convex driver and passenger mirror Door Handles: black
Front And Rear Bumpers: black front and rear bumpers
Body Material: fully galvanized steel body material
Body Side Cladding: black bodyside cladding
Grille: black grille
Convenience Features:

Air Conditioning manual air conditioning
Rear Air Conditioning: rear air conditioning
Cruise Control: cruise control with steering wheel controls Power Windows: power windows with driver 1-touch down
1/4 Vent Rear Windows: fixed rearmost windows
Remote Keyless Entry: keyfob (all doors) remote keyless entry Illuminated Entry: illuminated entry
Integrated Key Remote: integrated key/remote
Auto Locking: auto-locking doors
Steering Wheel: steering wheel with manual tilting, manual telescoping Day-Night Rearview Mirror: day-night rearview mirror
Driver and Passenger Vanity Mirror: illuminated driver and passenger-side visor mirrors Front Cupholder: front and rear cupholders
Floor Console: partial floor console with box
Glove Box: locking glove box
Driver Door Bin: driver and passenger door bins
Rear Door Bins: rear door bins
IP Storage: bin instrument-panel storage
Driver Footrest: driver's footrest
Power Accessory Outlet: 2 12V DC power outlets
Entertainment Features:
radio AM/FM stereo with seek-scan
Steering Wheel Radio Controls: steering-wheel mounted audio controls Speakers: 8 speakers
Internet Access: FordPass Connect 4G internet access
1st Row LCD: 1 1st row LCD monitor
Wireless Connectivity: wireless phone connectivity
Antenna: fixed antenna
Lighting, Visibility and Instrumentation Features:

Headlamp Type delay-off aero-composite halogen headlamps Auto-Dimming Headlights: Auto High Beam auto high-beam headlights Front Wipers: variable intermittent rain detecting wipers wipers Rear Window Defroster: rear window defroster
Tinted Windows: light-tinted windows
Dome Light: dome light with fade
Front Reading Lights: front reading lights
Variable IP Lighting: variable instrument panel lighting Display Type: analog appearance
Tachometer: tachometer
Low Tire Pressure Warning: low-tire-pressure warning
Trip Odometer: trip odometer
Lane Departure Warning: lane departure
Forward Collision Alert: forward collision
Water Temp Gauge: water temp. gauge
Clock: in-radio display clock
Printed On 12/05/2023 07:22:08 PM Page 4 of 6

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Systems Monitor: driver information centre
Rear Vision Camera: rear vision camera
Oil Pressure Warning: oil-pressure warning
Water Temp Warning: water-temp. warning
Battery Warning: battery warning
Lights On Warning: lights-on warning
Key in Ignition Warning: key-in-ignition warning
Low Fuel Warning: low-fuel warning
Low Washer Fluid Warning: low-washer-fluid warning
Door Ajar Warning: door-ajar warning
Trunk Ajar Warning: trunk-ajar warning
Brake Fluid Warning: brake-fluid warning
Safety And Security:

ABS four-wheel ABS brakes
Number of ABS Channels: 4 ABS channels
Brake Assistance: brake assist
Brake Type: four-wheel disc brakes
Vented Disc Brakes: front ventilated disc brakes
Spare Tire Type: full-size spare tire
Spare Tire Mount: underbody mounted spare tire w/crankdown Driver Front Impact Airbag: driver and passenger front-impact airbags Driver Side Airbag: seat-mounted driver and passenger side-impact airbags Overhead Airbag: Safety Canopy System curtain 1st, 2nd and 3rd row overhead airbag Occupancy Sensor: front passenger airbag occupancy sensor Height Adjustable Seatbelts: height adjustable front seatbelts Seatbelt Pretensioners: front seatbelt pre-tensioners
3Point Rear Centre Seatbelt: 3 point rear centre seatbelt Side Impact Bars: side-impact bars
Tailgate/Rear Door Lock Type: tailgate/rear door lock included with power door locks Ignition Disable: SecuriLock immobilizer
Panic Alarm: panic alarm
Electronic Stability: Ford Co-Pilot360 w/Side Wind Stabilization electronic stability stability control with anti-roll Traction Control: ABS and driveline traction control
Front and Rear Headrests: manual adjustable front head restraints Rear Headrest Control: 3 rear head restraints
3rd Row Headrests: 3 manual adjustable third row head restraints 4th Row Headrest: manual adjustable fourth row head restraints Number of 4th Row Headrests: 4 fourth row head restraints Seats And Trim:

Seating Capacity max. seating capacity of 12
Front Bucket Seats: front bucket seats
Number of Driver Seat Adjustments: 4-way driver and passenger seat adjustments Reclining Driver Seat: manual reclining driver and passenger seats Driver Lumbar: manual driver and passenger lumbar support Driver Seat Mounted Armrest: driver and passenger seat mounted armrests Driver Fore/Aft: manual driver and passenger fore/aft adjustment Removeable Rear Seats: removeable rear seat
Rear Seat Type: rear bench seat
3rd Row Seat Type: removable third row split-bench seat Reclining 4th Row Seat: split-bench fourth row seat
Leather Upholstery: cloth front and rear seat upholstery Headliner Material: full cloth headliner
Floor Covering: full vinyl/rubber floor covering
Dashboard Console Insert, Door Panel Insert Combination: metal-look instrument panel insert, door panel insert, console insert Shift Knob Trim: urethane shift knob
Cargo Space Trim: vinyl/rubber cargo space
Trunk Lid: plastic trunk lid/rear cargo door
Cargo Tie Downs: cargo tie-downs
Cargo Light: cargo light
Printed On 12/05/2023 07:22:08 PM Page 5 of 6

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Item 15.

Standard Engine:

Engine 275-hp, 3.5-liter V-6 (regular gas)
Standard Transmission:

Transmission 10-speed automatic w/ OD and PowerShift automatic Printed On 12/05/2023 07:22:08 PM Page 6 of 6

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Item 15.

STAFF REPORT
1/24/2024
TO: Honorable Mayor and City Council Members
FROM: Andrew Simmons, P.E. - City Engineer
SUBJECT: Amendment Number Two to the Reimbursement Agreement with the Coachella Valley Association of Governments and appropriate $29,881 from General Fund for Avenue 48 Arts and Music Line Project, City Project ST-140.

STAFF RECOMMENDATION:

Approve and execute Amendment Number Two to the Reimbursement Agreement with the Coachella Valley Association of Governments Design and appropriate $29,881 from General Fund for the Avenue 48 Arts and Music Line Project, City Project ST-140.

EXECUTIVE SUMMARY:

The Coachella Valley Association of Governments (CVAG) is the lead agency for the proposed Avenue 48 Arts and Music Line (Arts and Music Line Project) improvements and has contracted with Webb and Associates to design the project.

The proposed Arts and Music Line Project will be a community connector to the CV Link located primarily along Avenue 48. On October 20th, 2022, the California Transportation Commission (CTC) staff announced that CVAG was recommended for a 36.483 million dollar grant for the Arts and Music line.

CVAG entered into a cost share agreement with the City of Coachella in April of 2022, for a total not to exceed sum of $54,638. On January 25, 2023 City Council approved Amendment #1 for a total not to exceed amount of $75,838. Due to additional final engineering costs that will be incurred to produce final bid ready plans, and to include pre-construction and construction management CVAG is requesting to amend the cost share agreement to cover additional work.

Per the attached Amendment Number Two the new not to exceed cost share amount to the City of Coachella would be $105,719.

BACKGROUND:

The Arts and Music Line is a pedestrian and bicycle community connector to the CV Link and located primarily along Avenue 48. The eastern end will extend along Dillon Road to the Spotlight 29 Casino. The western end will extend to Washington Street.

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Item 16.

The project’s design will incorporate both light and sound elements. The project also includes partnerships with two school districts and Golden Voice, as the route provides an opportunity to feature students’ art and music.

The proposed local share of the design cost has been calculated by linear mileage of the project.

Additional factors, such as sidewalk use and construction of trail along one or both sides of the road were included in the calculation.

FISCAL IMPACT:

The total project design cost is now projected be $5,285,960. CVAG’s regional share is $3,964,470 and the 25% local share is $1,321,490.

The local share is distributed between the Cities of Coachella, Indio, and La Quinta primarily by linear mileage and additional factors, such as sidewalk use and construction of trail along one or both sides of the road.

The City of Coachella’s share would increase from $ $75,838 to $105,719. If approved, the City’s share would increase by $29,881 and be appropriated from the General Fund.

ATTACHMENTS:

1. CVAG Arts and Music Line Amendment 2

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Item 16.

Contract No. CVAG-22-002-02
Project: ATP – Arts and Music Line

AMENDMENT NUMBER TWO
TO THE

REIMBURSEMENT AGREEMENT BY AND BETWEEN

CVAG AND THE CITY OF COACHELLA

FOR THE
ATP – ARTS AND MUSIC LINE
This AMENDMENT NUMBER TWO is made and entered into this 4 th day of December 2023, by
and between the Coachella Valley Association of Governments, a California joint powers agency (CVAG), the City of Coachella (Agency) and is made with reference to the following background facts and circumstances. All other terms and conditions shall remain the same as stated in the original agreement dated September 30, 2019 for the ATP – Arts and Music Line Project.

1. This Amendment Number Two extends the term of the contract to December 31, 2025.

2. This Amendment Number Two authorizes the scope of services in accordance with the attached Anser Advisory Management, LLC Technical and Fee Proposal for the not-to-exceed amount of $509,333, including 20 percent contingency, to provide preconstruction and construction management services.

3. This Amendment Number Two authorizes the scope of services in accordance with the attached T. Y. Lin International Technical and Fee Proposal for the not-to-exceed amount of $50,000 to provide supplemental pre-construction and construction management services.

4. This Amendment Number Two authorizes the scope of services in accordance with the attached Chen Ryan Associates, Inc. Technical and Fee Proposal for the not-toexceed amount of $934,730, including 20 percent contingency, to provide professional engineering and public outreach services.

5. This Amendment Number Two increases CVAG’s Regional Share to $3,964,470, and the Local Share to $1,321,490.

6. This Amendment Number Two authorizes CVAG to amend the cost-sharing agreements between CVAG and the Cities of La Quinta, Indio and Coachella for design costs related to the ATP - Arts and Music Line, by adding $1,494,063 to the total costs for a revised total of $5,285,960 which represents an additional $1,120,547 totaling $3,964,470 for the 75 percent CVAG share and an additional $373,516 totaling $1,321,490 for the 25 percent local share.

Amendment Regional Local
Amount Share Share
Original Contract September 30, 2019 $2,731,897 $2,048,923 $682,974 Amendment Number One December 5, 2022 $1,060,000 $795,000 $265,000 Amendment Number Two December 4, 2023 $1,494,063 $1,120,547 $1,321,490 Total Contract not-to-exceed $5,285,960 $3,964,470 $1,321,490

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Item 16.

Contract No. CVAG-22-002-02
Project: ATP – Arts and Music Line
Based on the revised additional $373,503 to the local share, the revised 25 percent local share which totals $1,321,478 per this amendment will be split between the cities of La Quinta, Coachella and Indio as follows:

Total Local
La Quinta Indio Coachella Share (25%)
$330,372 $885,398 $105,719 $1,321,490
25% 67% 8% 100%

SIGNATURES ON NEXT PAGE

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Item 16.

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Item 16.

Contract No. CVAG-22-002-02
Project: ATP – Arts and Music Line
Attachment A-1
Anser Advisory Management, LLC
Technical and Fee Proposal

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Item 16.

COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS
Professional Engineering Services, Arts and Music Line Project 12 | Anser Advisory Section 4: Work Plan

UNDERSTANDING OF SPECIAL ISSUES (IV)
Construction Management Reimagined
The Anser team is comprised of individuals who truly take ownership of the project and are willing to go the extra mile to ensure the project is built right the first time. We are constantly looking for design and construction enhancements that will result in a pristine finished product.

An example of this on the CV Link project was at the Palm Springs Visitor Center access point. The design drawings had laid out the top of footings in line with the proposed finished grades. Our Resident Engineer, Tyson Atwood, realized early that the visual roof line would look odd once complete. As such, he made slight modifications to the top-of-footing elevations so that the shade structures would visually be shaped like a “V,” which also cast a much more appealing shadow.

It is this high attention to detail which separates the Anser team from any other construction management firm.

Plans are heavily scrutinized both in the office and in the field to ensure that the design intents are being met during construction. The Anser team is very accustomed to making minor design changes in the field as nearly all of the proposed tie-in elevations on the CV Link project have been significantly off. The way we have efficiently overcoming these challenges is by being very proactive. Once construction stakes are set, the Anser team will go out a minimum of two days ahead of the Contractor’s planned activities to ensure design feasibility.

Minor adjustments can then me made with have zero to
minimal impacts to the contractors means and methods and schedule. We can make such adjustments easily because, as part of our standard tools, Anser has invested in a builder’s laser level so that our inspection team can not only verify grades and forms without the assistance of a contractor. This also allows us to gather simple field topo without the need of additional survey costs.

Unique Design Elements
The AML has many unique features
and elements which are being custom
developed for the project. Anser has
extensive experience in dealing with
unique design elements and the challenges
that it brings to an owner. The first decision that CVAG must make is whether the agency should procure these items under a sole source agreement and then provide them to the contractor as owner furnished material. This is always heavily scrutinized by Caltrans and puts funding at risk if the proper procedures are not followed. Furthermore, California Public Contract Code section 3400 also prohibits the use of specific brand names when bidding out work. On the CV Link project, Anser provided guidance to CVAG about the best way to procure specific design elements while still being in compliance with California Public Contract Code section 3400.

Through our guidance, the Segment 1 contract was able to procure the exact benches, trash receptacles and bicycle racks that were desired by CVAG.

As part of the Infrastructure Investments and Jobs Act (IIJA), the Build America, Buy America Act (BABA) was enacted in November of 2021. This act greatly increased the number of products which now fall within the Buy America requirements.

This may include many of the fiberoptic and specialty lighting that is currently shown in the AML drawing package. During the pre-construction phase, Anser will ensure that all specified products meet the BABA requirements. The newly updated
Caltrans 2023 standard specifications largely incorporate all these new Buy America requirements, however at this time it is unclear what the base specifications will be. If the Caltrans Standard Specifications are not used, the Anser team will ensure that all the newly updated Buy America language is in the contract specifications so that the contractor may accurately bid the project. Finally, during construction, our Resident Engineer will ensure that all Buy America requirements are being met and the paperwork is meticulously filed in preparation for any audit.

Understanding of Regional and Community Needs
Anser has worked extensively in the region for over five years and has had an established local office for over three. Over 75% of the daily Anser team staff that will be working on the Art and Music Line Project call the Coachella Valley home.

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COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS
Professional Engineering Services, Arts and Music Line Project 13 | Anser Advisory SECTION 4 (CONTINUED)
As such, we have a strong understanding of the unique
community needs of the Art and Music Line project, both as it relates to its local residents and tourism, driven in large part to the music festival season and other special events.

Connections to Schools: The AML will connect to over half a dozen schools, all of which are within disadvantaged communities where over 80% of the children are on Free and Reduced Priced School Meals. Many of these children rely on public or active transportation to get to school. The AML will provide safer routes to children who are already using active transportation means to get to and from school each day.

Tourism:April is one of the most important months to the region.

Each weekend, over 100,000 festival goers visit the Empire Pole Grounds to attend Coachella Music and Arts and Stagecoach music festivals. This is not including the thousands of vendors that it takes to support these events. These grounds are also increasingly the home to additional festivals taking place in October. Consideration for these high traffic events must be accounted for both during the design and construction phase.

The design must be thoughtful enough to recognize that there are 10’s of thousands of people who would use the facilities no more than once a year. Likewise, during construction, we must ensure that our project is of minimal impact to the traveling public, espcially during these high-volume weekends. The Anser team is well experienced working within the region during these timelines.

During construction of our CV Link project, we ensured that our contractor took extra precautions by utilizing a combination of chain link and snow fence to keep tourism out of the construction zones. We also added additional signage above and beyond the requirements of the CA MUTCD to ensure clear communication to all tourists.

Understanding of the Dillon Road Connection
The Dillon Road connection is the eastern most connection to CV Link. Anser is aware that the existing Dillon Road Bridge over the Coachella Valley Stormwater Channel is structurally deficient and functionally obsolete. Dillon Road is also a principal arterial serving the two tribal reservations: Cabazon Band of Mission Indians and Twenty-Nine Palms Band of Mission Indians, and is the only access to the City of Coachella connecting to Interstate 10 freeway. The risks and reliabilities are extremely high and Anser is ready to work through any and all challenges, including:
→ Coordination with Caltrans, Coachella Valley
Associations of Governments, Coachella Valley Water
District, City of Indio, City of Coachella, Cabazon Band of Mission Indians, Twenty-Nine Band of Mission Indians, utility companies and school districts on a consistent
basis.
→ Possible closing of Dillon Road Bridge during construction which may require long detours through Avenue 50 via a
low-water crossing (not accessible during flood event) or Avenue 52, which will significantly increase emergency
response time.
→ Understanding that there is a Joint Powers Authority
between the City of Indio, City of Coachella, Cabazon
Band of Mission Indians and Twenty-Nine Band of
Mission Indians, established in September 2018, related to the Dillon Road Bridge Project.
→ Understanding that the Dillon Road Bridge Project is
one of Coachella Valley Associations of Governments
transportation projects in the Transportation Project
Prioritization Study and how this relates to the Art and Music Line Project which is funded by federal ATP and
local funds.
→ Managing environmental clearances (i.e., AB52 and
Section 106 consultations).
→ Managing and conducting biological studies during
breeding seasons only which may cause delays.
→ Strategizing the political process and facilitating
discussion among stakeholders that may have differing
opinions or priorities.

Anser has built a team who is ready to take on these challenges.

Martin Magaña of Magaña Consulting Services joins the Anser team with extensive existing relationships and knowledge of the rich history of the surrounding area. We will guide CVAG in addressing these challenges by including City and Tribal staff in pre-construction meetings and progress meetings, implement City and Tribal punch list items during project closeout and coordinate acceptance walks with the City and Tribal staff as part of the final punch list process.

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Item 16.

COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS
Professional Engineering Services, Arts and Music Line Project 14 | Anser Advisory SECTION 4 (CONTINUED)
Design and Practical Experience
Anser has extensive knowledge of the ADA
requirements and bikeway construction
as outlined in the California MUTCD.

We’ve also kept up on all changes as these
manuals are updated. This gives us a strong understanding of the critical elements not only during the constructability review phase, but also during construction. For example, we understand that there has to be 2-foot clear zone from the edge of path from any obstacles while the path.

During the construction of CV Link behind the Palm Desert High School, this understanding of design criteria was critical as the proposed pathway alignment encroached into this buffer zone against an CVWD chain link fence. Since our contract stated to protect the fence in place, the Anser team made alignment modifications in the field to ensure that our edge of pathway was at least 2-feet away from the existing fence.

This change was made a zero cost to CVAG. Had we not had this understanding, post solution would have certainly cost tens of thousands of dollars.

Anser also understands that even though a design may work on paper and is within the guidelines of design standards, new features may cause confusion with drivers. As new sections of travel are opened, Anser will observe how traffic reacts to the changes, recognizing that there is a typical time period where locals will need to adjust to the changes. If any element of the design is not working as intended, Anser will take immediate action to add any temporary fixes as necessary while the design team provides a final solution. Signal timing adjustments are frequently required on these types of projects. Anser will work with the local agency to ensure that signals are adjusted ahead of opening new routes to traffic.

Levee and Undercrossing Construction
One of the more important connections to the Arts and Music Line is connectivity with CV Link at the La Quinta Promontory Point Access Point. In order to make this connection, the proposed pathway will travel from Avenue 48 along the La Quinta
Evacuation Channel and then drop under both the Highway 111 and Jeferson bridges. Anser has unmatched knowledge of the challenges of obtaining both design approval and constructing within Coachella Valley Water District (CVWD) right-of-way.

Our Resident Engineer, Tyson Atwood, has spent the past three years working very closely with CVWD, especially David Wilson and Chad Austin, in getting both design approvals, as well as construction coordination within the channel. Anser recognizes that CVWD has strong reservations about constructing the under crossings as proposed due to both safety and engineering concerns.

Engineering Concerns. One example of the engineering concerns CVWD will likely have is with capacity and scour analysis. The proposed design will reduce capacity of the existing channel by the addition of a retaining wall, and/or fill slope. As this channel is designated as a Zone A by the FEMA Flood Insurance Rate Maps (FIRM), CVWD will likely require a hydrologic/ hydraulic (HH) analysis which shows that the impacts have negligible effects on the existing water surface elevations and scour depths. CVWD traditionally has Northwest Hydraulic Consultants (NHC) complete their third-party review of all HH studies. Through this process, Tyson has working knowledge of the types of analysis that NHC will be looking for, as well as how they prefer the data presented. Having previously worked as a HH design engineer, Tyson has a strong understanding of the software and types of analysis used to complete these studies.

During the approval process of the CV Link under crossings, Tyson performed Quality Assurance of the designers’ analyses and report prior to submitting to CVWD for review. During this process, he caught several inconsistencies in the report which had traditionally been flagged by NHC; avoiding an additional costly round of reviews and loss in schedule.

With his extensive knowledge of what kinds of issues CVWD and NHC traditionally look for in their review, the Anser team will be able to perform independent Quality Assurance checks ahead of design submittals to CVWD which will cut down on the number of submittal reviews required ahead of CVWD approval.

Safety Concerns. Through our conversations with CVAG, we also understand that CVWD has safety concerns about building the pathway underneath the Jefferson and Highway 111 bridges, respectively. During our field visit, the Anser team did observe one homeless encampment in the Jefferson bridge abutment, opposite of where the pathway is proposed.

The Anser team has vast experience in working with the homeless of similar under crossings during construction of CV Link. The Monroe under crossing had proven to be the most challenging location as there was a very well establish encampment within our construction limits. Prior to construction of the under crossing, Anser teamed with the CVAG Homeless outreach team so that contact could be made with the individuals. Once that initial contact failed, Anser worked with local law enforcement to have the individuals removed. Anser also came up with some additional design elements which helped as homeless deterrents. Through persistent work, there are no longer homeless encampments at any CV Link under crossing locations.

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Item 16.

COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS
Professional Engineering Services, Arts and Music Line Project 15 | Anser Advisory SECTION 4 (CONTINUED)
Anser will work closely with CVAG to help ensure the safest possible route to access CV Link at the La Quinta Access Point.

We will look at all options, including additional lighting which would not have adverse environmental impacts while enhancing the safety of users after dark.

Retaining Wall Construction
The current plan shows two different types of walls being constructed within the channel, a tieback wall and a cast-inplace wall. In our initial review of the plans, as demonstrated in Figure 1, it appears that CVAG may need to acquire additional right-of-way in order to construction the tiebacks. This appears to be most prominent at the Highway 111 undercrossing,
especially towards the northerly side where there is an existing shopping center adjacent to the channel. These kinds of rightof-way constraints will be one of our top priorities during our constructability review. It will be critical to both the schedule and design that these kinds of restrictions are identified early so that proper action can be taken to mitigate the design.

Another challenge that the project may face is with the current design of the cast-in-place (CIP) wall. In order to cost effectively construct the CIP wall, the contract will need room to excavate for the footing. This is demonstrated in Figure 2.

As demonstrated in this figure, this back cut will likely affect the columns of the existing bridge. During the constructability phase, we would review the both the Jefferson and Highway 111 as-build drawings to ensure that future construction would not impact the structural integrity of the bridges and that any potential back cuts would be above the existing pile caps.

Additionally, access during construction of the CIP wall will be restrictive due to the placement of the existing columns.

Extreme caution must be maintained at all times so that equipment does not strike and damage any of the structural components of the bridges. The Anser team will also ensure that the environmental clearance areas also accurately account for construction activities.

As a lesson learned from the CV Link project, the environmental boundary of the under crossings did not account for the back cut required for the cutoff wall construction. The Anser team has worked with both CDFW and CVWD to mitigate these impacts so that the project could be built per plan.

On-Street Construction
While the levee and
undercrossing may appear to be
the most technically complex
component of the project, the
on-street work will have its own unique set of challenges, from both a constructability and engineering perspective.

Project Staging and Schedule. One of our lessons learned from our City of Indio Herbert Hoover Pedestrian Improvement project is the success of breaking the project in to manageable stages of work. Because the project is spread out through commercial, residential, and school zones, it is important that the contractor is diligent when they start construction. For example, we would not want the contractor to start demo work in La Quinta, near Desert Sands Unified School District and then move into the City of Indio, and not complete the work within the City of La Quinta for weeks, or even months later. We will work with CVAG and the design team to establish reasonable work zone areas which would not substantially drive costs, while minimizing impacts to the public as much as possible.

Prior to starting the project, we will review and agree on the Contractor’s baseline schedule. Our team will discuss the project schedule with the contractor prior to mobilization and listen to any concerns or enhancements they have relating to the schedule. When both Contractor and Construction Manager agree on a schedule prior to starting the project, the project has a much higher rate of success!
Patterned Colored Concrete. The ambition of the AML is to truly live up to its name to where it will be a piece of art. The pathway will create an amazing user experience with its blends of colors and shapes. The issue is that each one of these colors and shapes will require separate concrete pours, which drives up costs and can lead to challenges with differential settling, joints/cracking, and color inconsistency between pours. The Anser team is very familiar with these types of challenges through our work on the North Park Mid-City project and the CV Link project.

Figure 2
Figure 1

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Item 16.

COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS
Professional Engineering Services, Arts and Music Line Project 16 | Anser Advisory SECTION 4 (CONTINUED)
Our Lead Inspector, Kenny Casados, has worked through
all these types of challenges during the construction of the CV Link access points and branded banding. These sections consisted of similar intricate patterns which required their own separate pours. We worked hand-in-hand with the
contractor to develop pour plans and methods to cut relief joints which have avoided over 95% of cracking.

Prior to bid, Anser will share our lessons learned with the design team to ensure contract specification language requiring sample panels, pour plans, doweling and saw cutting are all in the bid package. In addition, we’ll recommend that language is in the contract which requires that the same mix design be used in sections, which ensures a consistent color product throughout the project
Coordination with Cities, Utilities, and Future Projects We recognize the need to coordinate with many different stakeholders on this project, all of which the Anser team has existing working relationships with. A detailed description of our communication plan is discussed later. We also recognize that the AML is not the only planned project within the same footprint of work and that other agencies have their own projects to manage.

The AML project is not scheduled to go to construction until Q2 of 2025, meaning there is ample time to coordinate any future projects currently planned with the stakeholders. However, this also means that it’s likely that projects within our work limits will be completed ahead of the AML going to construction. The Anser team has extensive experience coordinating these kinds of efforts on many different projects including North Park MidCity, Bayshore Barrio Logan, and of course CV Link. ◼ On the North Park Mid-City project, we actively had to coordinate with the City of San Diego for outside projects such as annual slurry seal maintenance, installation of fiber optics lines, and new building development; all of which impacted our work zones. Our proposed Assistant Resident Engineer, Brandon McKay, actively managed each of the
conflicts with our contractor. Preferred critical path activities were altered, and re-design work arounds were just some of the solutions the Anser team came up with.
◼ On the Bayshore Barrio Logan project, we are actively managing a scenario where a local City sewer project within our
work limits has been substantially delayed, which in turn has caused the Anser-managed project to pivot. We have
proactively worked with our contractor to sequence the
preferred critical path components of the project, so that construction activities could continue.

We have many similar experiences on the CV Link project. CVWD has had two projects within the channel which have affected our ability to perform work in the areas, causing us to re-sequence work. The Dune Palms bridge replacement falls within the footprint of the current Segment 1 project which required the Anser team to revise start/stop locations.

In the City of Palm Springs, the City had completed a small traffic calming project within the CV Link limits which was unknown to CVAG and the design team. Once construction began, our proposed Resident Engineer, Tyson Atwood, and Lead Inspector, Kenny Casados, actively worked with Donn Uyeno, then with Palm Springs, to incorporate the existing speed humps into the CV Link project.

The Anser team is prepared to actively deal with any curveball that the AML project throws our way and our proposed team has a proven record of success in keeping projects actively progressing through all of these types of scenarios.

ADA Compliance
Public safety is a key component to the success of this project.

Nearly every aspect of the project has to be within compliance of ADA standards. That means pathway cross slopes cannot exceed 2% and anything over 5% in the travel path is considered a ramp and must be treated as such in the design. Through our workon many projects, but especially on CV Link, our inspection team has developed comprehensive spreadsheets which ensure compliance with all ADA standards, while being able to complete the checks in a timely manner. Our inspection team will document all ADA components using tape measures to a 1/16 of an inch and smart levels to the tenth of a degree to ensure features do not exceed the maximum allowable
slopes.dimensions. If features are found to be out of toerance, the Contractor will not be compensated for the work until the ramp meets protect requirements. In addition to permanent ADA facilities, temporary facilities may be needed to guide pedestrians during stage construction and closed ramps. We could not find any mention of how the Contractor should contruct temporary ADA facilities in the contract documents, therefore we recommend that these temporary facilities follow the Caltrans Temporary ADA Facilities Handbook.

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Item 16.

COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS
Professional Engineering Services, Arts and Music Line Project 17 | Anser Advisory SECTION 4 (CONTINUED)

APPROACH/ WORK PLAN TO SCOPE OF

SERVICES
Bid Administration and
Pre-Construction Assistance
Schedule (a):Anser currently employs a team of
critical path method (CPM) scheduling experts
who are experienced in a variety of scheduling
software, including Primavera P6 and Microsoft Project. For the Art and Music Line project, there will be three critical phases to completing the project which are: Completion of Design, Obtaining E76/Advertise/Award, Construction. A detailed schedule is shown toward the end of the proposal.

Completion of Design is much more than simply just how long it will take for the designer to complete the drawings. This is the critical phase in which all the project stakeholders will have the majority of their input on the design. Anser has extensive experience working with all of the stakeholders on the project, including: Coachella Valley Water District (CVWD), Cities of La Quinta, Indio, and Coachella, as well as coordination with the Cabazon Tribe. Having worked with these agencies, Anser has extensive working knowledge of which agencies tend to stretch beyond their initially stated review period. We also have a strong understanding that it will likely take multiple reviews before obtaining approvals. In order to setup an accurate schedule, it is critical to set realistic activity durations, as well as allowing for multiple reviews.

Obtaining E76/Advertise/Award. There is an extensive package which is required as part of the approval package from Caltrans.

The proposed Anser team are subject matters experts which in comes to the Caltrans Local Assistance Procedures Manual (LAPM) has successfully supported CVAG on a number
construction package related to the CV Link program.

Most recently, Anser was asked by CVAG to put plan packages and provide cost estimates for multiple Caltrans packages with just a few days turnaround deadline. Anser was able to quickly allocate resources and completed over 80 manhours of work in just 48 hours.

Once the E76 is obtained, Anser will support CVAG in putting the bid package out for construction. Again, there are strict guidelines which must be followed in accordance with the LAPM. The advertise and award package is always the first item which is reviewed by Caltrans auditors during the initial project audit.

Construction. Having managed dozens of bikeway projects, the Anser team are experts in not only putting together but managing these linear projects in which the critical path activities may frequently change. As part of this procurement, Anser has developed a probable construction sequence which the contractor would likely follow. This schedule will be further updated as we progress from 65 to 100% design drawings.

Additionally, as discussed in our Special Issues section, we will be sure that we capture any outside agencies projects which could potentially affect our project.

Bid Processes (e): Once our constructability
review is complete, Anser will then assist CVAG
with putting out a bid package. As discussed
above, Anser has extensive experience putting
together bid packages in conformance with
the Caltrans LAPM. Once the project is advertised, as we did with CV Link, we can take the lead in answering any questions which may arise from potential contractors during that process. Once bids are open, Anser will complete a comprehensive analysis of the bid items to ensure that there are significant bid items which are unbalanced. We will also review each bidder package to ensure that they submitted complete and responsive bids. A large part of that review will be to ensure that the contractor has made accurate claims of the DBE goal participation, or a review of the “good faith effort,” which would ultimately need Caltrans approval.

Budget (b): Every successful construction project starts with a great estimate! Financial expectations determine which projects are started, but only accurate cost estimates determine which are completed within budget. Our in-house Cost Estimating group lead by Andy Kleimola, recognizes the importance of having reliable construction cost estimates before a shovel ever hits the ground. Accurate cost estimates are required to create project budgets, evaluate cost implications of numerous design decisions as design advances and to analyze the accuracy and fairness of contractor’s estimate submissions.

Not only does the AML add complexities to standard concrete pathway construction, it also incorporates a number of unique fiberoptic and other unique lighting elements, all of which are key to making the pathway a work of art. This is all in addition to the structural elements that will need to be built to connect the AML to CV Link at the La Quinta Access Point. These elements all come at a cost where budgets are limited. The success of a project hinges on getting the alignment of budget, scope, and quality right at the beginning of the project, as well as the maintenance of that alignment as design progresses. Our team of estimators will help confirm engineer’s estimates, and when needed we can provide guidance to any discrepancies so that CVAG may have the most accurate information to make decisions from.

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Item 16.

COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS
Professional Engineering Services, Arts and Music Line Project 18 | Anser Advisory SECTION 4 (CONTINUED)
Communication Plan. Given the number of stakeholders on the project, having a formal communication plan and having contact information for all members is critical. The Anser team is unmatched not only its understanding of this, but also with having already established much of the groundwork required as part of this project.

Through our work on the CV Link project, Anser and Burke Rix have already developed a communication plan which contains most contacts which will be part of the AML communication plan.

We will work with CVAG to refine this list and ensure that contact information is captured in an organized manner in a way that anyone new to the project could be brought up to speed with who the key stakeholders are by simply reviewing the document. Given the length of the project, it’s likely that key stakeholders may move positions. As such, we recognize that our communication plan will always be a working document which will need to be updated throughout the life of the project.

Constructability Review (c): As discussed in the Special Issues section, the Anser team brings knowledge of not only constructability issues, but also design guidelines, especially as it relates to bikeway facilities. As shown in the appendices, Anser has already began its initial list of field observations with the provided 65% drawings. A thoughtful review of work adjacent to right-of-way lines will be required throughout the project.

During the construction of CV Link, Anser was able to identify several areas which required either a Temporary Construction Easement or Slope Easement. By identifying early, Anser was able to put all the document required in order to obtain these easements with zero delay to the project.

In addition to constructibility review, Anser will utilize Steve Latino from Michael Baker to perform a comprehensive
engineering review. Steve has recently worked side-by-side with Tyson on a number of bikeway project for the City of Palm Desert.

Their different backgrounds allow for highly detailed review of drawings which far expand beyond the typical constructibility review comments.

Bluebeam RevuTM has become the standard software for
constructability review comments, however not all firms use it to its full capabilities. Effective use of studio sessions, thoughtful layers, and summary reports are what set Anser constructability reviews apart. Anser will mark up a set of plans on the PDF editor.

There are two benefits with this software which can improve efficiency and reduce review times between the project team.

First, we can place the drawings in a cloud-based server where multiple team members can comment directly on the PDF.

This will allow simultaneous reviews rather than back and forth commenting between the team.

Second, once all the comments are compiled on the markedup pdf set, the software can export a review sheet, which clearly identifies the page number, comment and most
importantly a picture of the item being discussed. This report is to supplement or replace the excel spreadsheet typically issued as the tracking log for the constructability comments.

When reviewing comments, there is no need for a set of plans and excel sheet. This report will combine both and make for more efficient, productive meetings with the team. Additional sketches and drawing details containing recommendations for package improvements will be provided to supplement the comment log to ensure clarity. The comment/response log will be supplemented with full-size sheet plans with markups for each project.

Mitigation Measures and Environmental Requirements (d):

Through our experience on CV Link and other projects, Anser has a strong understanding of the environmental requirements required to complete the Art and Music Line. These will include mitigation measures for burrowing owls, nesting birds, and bats, among others. Additionally, there will be cultural requirements, at minimum, for work that takes within the Cabazon and
Twenty-Nine-Palms right-of-way. Anser has teamed with LSA who has a local office in Palm Springs and had been providing local support to the Coachella Valley for years. Along with Anser, LSA has personal working relationships with the local agency representatives, including Jacob Skaggs with the Department of Fish and Wildlife (CDFW).

Anser, with the support of LSA, will complete a thorough review of all environmental documents and place relevant items in our CPM schedule. A risk analysis of the current construction schedule will be reviewed with the CVAG so that thoughtful decision on when to release projects to bid can be made.

We will take extensive care to ensure that all environmental requirements are capture in the projects Special Conditions and the time of bid.

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Item 16.

COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS
Professional Engineering Services, Arts and Music Line Project 19 | Anser Advisory SECTION 4 (CONTINUED)
Construction Management
Project Administration (3)
Procedures Manuals (c, g, h): The Anser Team
understands that we will have to create and
maintain hundreds of documents throughout
the project duration to provide proof that the project was administered in accordance with Local, State and Federal guidelines. The requirements of the Caltrans Local Assistance Procedures Manual (LAPM) provide the minimum filing system that we must adhere to. However, a project of this size will require that we implement the full filing system established in the Caltrans Construction Manual. Anser’s Resident Engineer, Tyson Atwood, and Document Control specialist, Amelia Fitchett, have expansive experience utilizing the Caltrans filing system and together have successfully passed many Caltrans audits, including ones for CVAG, typically with just minor comments.

Coordination & Reporting (b, d, j): Open communication is one of the keys to success of any project. The Anser team has an existing working relationship with not only CVAG, but the majority of stakeholders on the project. As discussed above, Anser understands the importance of having a written plan when dealing with so many stakeholders and partners on the project.

Once the project is awarded, the Anser team will kick-off the project with a pre-construction meeting which will include all project stakeholders. Clear lines of communication through the Anser construction management team will be reinforced at this meeting. During the construction phase, it is crucial to keep all stakeholders informed of the progress of the project. In order to manage the flow of information and keep the focus on the important issues, Tyson will institute weekly contractor progress meetings. Again, all stakeholders, such as the contractor, CVAG, the design engineer, CVWD, RCTD, and all Cities and Public Relations Officers will be invited to attend. Minutes of issues, discussions, statements, and commitments will be recorded and distributed after every meeting. Weekly and monthly Construction Progress Report will be provided to CVAG staff and other stakeholders as approved by CVAG identifying the progress made, upcoming work, and any issues that have or may be developing.

Anser is very familiar with the formatting requirements for these reports as Anser helped develop many of the standard reports still used by CVAG as part of setting up the document control system on the CV Link project.

Progress Payments (a, e, f): Prior to bidding the project, Anser will ensure that there is specification language which clearly define the payment schedules of the project. Anser will follow the time-tested procedures established in the Caltrans Construction Manual for the tracking and payment of materials placed by the Contractor each month. Daily reports become the basis of documenting the material placed by the Contractor. This information is transferred to quantity (or Q) sheets that are established for each item of pay. All quantity sheets are backed up with calculations, photos or other means of verification, and are checked by an independent party prior to being submitted to Tyson. Payment vouchers are generated, along with a
breakdown of reimbursement from the various funding buckets on the project. Monthly estimates are submitted to CVAG after discussion with the Contractor and confirmation that payment items are accurate. A detailed discussion on the process can be found in the Cost and Schedule section.

Monitor Contractor’s Schedule (i): We will ensure that the Contractor is complying with the requirements of the monthly schedule updates and closely monitor the critical path to avoid delays and disruptions whenever possible. Non-working days and days added by the change order process will be incorporated into schedule updates. Our unique approach to scheduling is discussed in detail in the Cost and Schedule section.

Partnering (l): Anser firmly believes and
practices proactive management on the job
and will make every attempt to resolve issues
at the lowest level possible. As discussed later
in our approach to claims, even when there
are disputes on a project, Tyson maintains the highest level of professionalism and never takes a difference of opinion personally. While we have a proven track record of being able to resolve disputes, should CVAG feel that a partnering session is needed, Anser will participate with an open mind.

Quality Assurance Program (QAP) Manual (m): Anser has
managed hundreds of millions of dollars in federally funded projects, as such, we are extremely familiar with the Caltrans Quality Assurance Program in addition to the approved CVAG Quality Assurance Plan (QAP). The Anser team is currently administering the CVAG QAP by accurately tracking the
quantities of all materials placed on the project to ensure that we are meeting the minimum testing requirements as outlined in the CVAG QAP. To increase cost effectiveness, Anser has teamed with Earth Systems who will perform all of our Quality Assurance Material Testing. Earth Systems has a Caltrans accredited laboratory locally in the Coachella Valley, along with local staff who are also Caltrans certified. It is through these accreditations that we will comply with the Independent Assurance (IA) requirements of the QAP Manual.

Labor Compliance (n): Standards established by the Department of Industrial Relations (DIR) require that Contractors adhere to specific pay requirements and submit certified payrolls to the managing body. Daily reports, along with employee EEO

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Item 16.

COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS
Professional Engineering Services, Arts and Music Line Project 20 | Anser Advisory SECTION 4 (CONTINUED)
interviews form the basis for reviewing contractor certified payrolls. During audits of construction records, certified payroll records are an area that is most often reviewed.

Tyson has extensive experience providing Labor Compliance administration and will be supported by Chia-Chi Wang of our DBE subcontractor, DESI. Any deficiencies will be reported and pursued. Withholding of payment may be utilized to achieve compliance.

Environmental Compliance (k): As previously discussed, Anser and LSA will ensure that we are meeting all the environmental requirements set forth in the environmental documents. In the construction phase, we will ensure that our contractor is complying with all of the environmental requirements for the project that would now be in the special provisions. We are anticipating that the majority of the environmental monitoring will be required to take place at the two ends of the projects which tie into CV Link.

Through our work on CV Link, we know that the surrounding area around Promontory Point has cultural resources which require additional monitoring. We also know of similar requirements at the Dillon Road connection, which takes place on tribal lands.

In addition, monitoring of burrowing owls, bats, and other nesting bird will be required along the channels and under the bridges. From our initial site walk of the evacuation channel, we did notice a nest inside one of the bridge abutments which will need to be addressed prior to construction.

SWPPP, AQMD, and Environmental Coordination (o, p):

Construction activities are ever changing for various reasons throughout a project, thus the reasons for continuous
monitoring on a project. Knowing the appropriate BMP’s for various construction activities is key to properly implementing a SWPPP and Dust Control Plan, especially on a project with so many working locations. Our team is extremely experienced in both Storm Water and Air Quality as Tyson is a Qualified SWPPP Developer’s (QSD) and is also SCAQMD Coachella Valley Fugitive Dust Control certified. Tyson and members of the Anser team are well versed in the new requirements set forth in the 2022 Construction General Permit which will become effective September 1, 2023.

Project dust is always a challenge when working in the Coachella Valley, thus the additional requirement unique to the Coachella Valley in which the contractor will be required to submit a Dust Control Plan to AQMD. We have found that dust can be especially challenging when working within the channels. Often times, dust complaints are blamed on the project, when in fact the dust in large part is a biproduct of high winds and regional dust. Anser has extensive experience with managing dust throughout the valley.

On the CV Link project, Anser wrote a change order to the contractor to apply temporary tackifier to areas within the channel so that it could be proven to AQMD that the project was doing everything possible to stay within compliance. We will take this lesson learned and ensure that such dust control measures are requirements in the contract documents during the constructability review phase.

In addition, Anser will ensure that the Contractor maintains properly permitted dust levels, as well as minimizes project track out from the site. Each project will have some scope of work requiring concrete, so our inspectors will ensure the contractor has washouts set up to rinse out the trucks. Tyson will continually monitor the site for compliance and strictly enforce that all mitigation measures described in the Dust Control Plan and/or SWPPP are being implemented and documented on a
daily basis.

As-Builts (q): As part of our daily and monthly documentation we will maintain “As-Built” drawings. Developing these items in a contemporaneous fashion ensures the most accurate
memorialization of the activities as they occur in the event of a time impact or dispute. We will keep a “Live” as built set of plans using Bluebeam Studio Software. This will be a tool that each member of the Anser Team can utilize and will have access to the most current set of plans at any time. At the end of the project, these electronic files can easily be bundled and transmitted to be updated into the electronic plan set and transmitted to CVAG, and all applicable stakeholders, for archiving.

Construction Coordination (3)
Active construction coordination is discussed
through various section of the proposal
such as our under of project stakeholders,
communication plan, and SWPPP coordination.

As demonstrated throughout this proposal, Anser has a strong understand of the coordination required to complete the AML project. Tyson Atwood, will lead the Anser Team as the Resident Engineer and looks forward to continuing his work as being the day-to-day contact with many of the same parties associated with the project which he is currently working with through his work with the CV Link project.

Construction Inspection (4)
Field Inspection (a-q): Anser offers experienced
and qualified inspectors with extensive
experience with Greenbook and Caltrans

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Item 16.

COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS
Professional Engineering Services, Arts and Music Line Project 21 | Anser Advisory SECTION 4 (CONTINUED)
standards. These individuals will provide daily on-site observation and inspection of required materials, equipment, and methods of construction and assure that the project remains in compliance with all contract documents, permits and regulations. Our inspectors are also cross trained and versed in compliance as it relates to ADA, traffic control, SWPPP and AQMD PM10 inspections. Our digital daily inspection reports discuss conversations, labor, equipment, quantities, location and full description of work completed during the shift, as well as adherence to the compliance aspects of the Contract backed up with photographs. These daily reports are the backbone of hour our quantity (Q-sheets) are generated during the progress payment, which is discussed in the above section.

Our work plan is to eliminate surprises to CVAG by being proactive in working with the Contractor to identify and resolve deficiencies or problems as quickly as possible at the field level. Our inspectors will utilize the three (3) week-lookahead-schedule to properly advance the construction effort by looking ahead, and by assisting the Contractor in resolving issues before they become problems. All work will be inspected for conformance with contract plans, specifications, and current specified and standards. Inspection documentation, processes, materials testing, and quality assurance will all be in accordance with CVAG and Caltrans Quality Assurance Manual.

Comprehensive and accurate daily records of field activities become the go-to document when a dispute comes to light.

Early recognition of an issue allows added opportunities for resolution. If extra work is required, accurate documentation is critical to determine the actual costs incurred and come to an accurate evaluation of cost. When disputed work is not resolved by change order, it must continue under a potential claim. In this case, the Anser Team will create a file number to track the Contractor’s effort with added scrutiny. Accurate documentation of manpower, equipment, and materials will allow us to disallow or minimize the cost of disputed extra work.

Project Support (5)
Construction Surveys (a-d): Anser has teamed once again with the local branch office of Michael Baker International (MBI) to provide surveying services. MBI understands the importance in providing high quality services. The team we have assembled for this project propose to carry out those services to enhance the CVAG’s outstanding reputation in providing the Coachella Valley with safe, reliable transportation and amenities throughout the Valley. Our approach to the project is a proven and efficient team approach with California Licensed Land Surveyors engaged in every work task throughout the scope of work. The local Palm Desert Office currently has four (4) Licensed Surveyors and four (4) fully capable field crews employed full time working on Coachella Valley Projects.

Many times, it is the surveyor who discovers an inconsistency or deviation from design. While it is intended that deviations from plans do not occur, they inevitably may. Minor deviations are normal and can be dealt with routinely by the Party Chief and the Resident Engineer, who will keep the staff informed. When a plan deviation is other than minor in nature, the Party Chief will assess the problem and gather enough survey information for the Resident Engineer to resolve the issue without undue delay.

The Anser and MBI team have an extensive working relationship when it comes to fixing errors in the field, as the CV Link project has been rattled with elevation busts throughout the project. The Anser and MBI team have worked together to obtain additional pothole and elevation data ahead of when the contractor wants to begin their work. Working together, we have saved CVAG 10’s, if not, 100’s of thousands of dollars in additional re-work costs.

In addition to construction staking, the Anser and MBI teamed have worked through a number of right-of-way issues on
the CV Link project as well. MBI has assisted Anser and CVAG in preparing legal documents which have enabled CVAG to get necessary temporary construction easements and slope easements which were not previously identified but required in order to complete the CV Link project.

Material Testing/Source Inspection (e): Anser has teamed with Earth Systems who will perform all material testing and source inspection. Earth Systems has extensive experience throughout the Coachella Valley and currently provides on-call geotechnical service to Riverside County Flood Control and Water Conservation District, Riverside County Transportation Department, the Cities of Rancho Mirage and Indio. They also often work on projects for the Cities of Palm Springs, Cathedral City, Palm Desert, La Quinta and Coachella, as well as Coachella Valley Water District. They have a local, Caltrans certified laboratory located in La Quinta.

Public Outreach (c): Anser has once again
teamed with local small business, Burke Rix
Communications (BRC) to help support our public
outreach effort. BRC has extensive experience in
providing a wide array of community outreach services on large infrastructure projects. Their team maintains relationships with community leaders and stakeholders throughout the region and particularly in the Eastern Coachella Valley. BRC has a positive track record in working closely with CVAG on CV Link and has

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Item 16.

COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS
Professional Engineering Services, Arts and Music Line Project 22 | Anser Advisory SECTION 4 (CONTINUED)
demonstrated to the public that the agency can deliver quality transportation projects with a community driven approach that is transparent and timely. The Anser and BRC is able to hit the ground running in providing timely and efficient outreach and communication services for the AML project.

Public Outreach
BRC is currently provides public outreach and communications services with Anser on the construction management of the CV Link project. In this role, BRC closely coordinates with local agencies that include the AML cities of La Quinta, Indio, and Coachella. BRC also coordinates with many of these cities police departments as well as with other stakeholders such as the Desert Sands Unified School District, Desert Healthcare District, SunLine, property owners, chambers of commerce, community-based organizations, and bicycle groups. BRC
proactively coordinates with these stakeholders and the public to inform and raise awareness regarding project updates. The BRC team has developed and disseminated bilingual notices, social media tool kits, and signage. They also regularly maintain the project website and social media channels. BRC manages the construction project hotline coordinates with our team on quickly responding to inquiries. As a local firm, BRC can connect with residents and businesses on a personal level and immediately respond in person. All calls and any subsequent response are logged for the record and maintained.

Construction Communication Plan
As discussed in preconstruction, BRC will develop a Construction Communications Plan for the AML that will be a comprehensive document designed to guide construction communication
and outreach in a timely and easy-to-understand format that leads to public understanding and support of the project. The Construction Communications Plan will also address planning for project-related emergencies, notices, website content, newsletters, social media, coordination with local agency PIO’s on outreach, coordination with the AML Non-Infrastructure Program Manager, and presentation materials for various audiences. BRC provides most of these services now for the CV Link project and can streamline these efforts for the AML project.

Community Meetings and Events
The BRC team will help plan, facilitate, and promote community meetings and presentations prior to construction and
throughout the project as needed. BRC has extensive experience leading virtual and in-person meetings for CV Link and many other projects. BRC worked closely with CVAG staff on the first CV Link ribbon cutting ceremony in Palm Springs and Cathedral City as well as the groundbreaking ceremonies in Palm Desert, La Quinta, and Indio. All of the ceremonies were promoted by BRC in partnership with CVAG and were very well attended! The BRC team handed event logistics and marketing that included rentals, signage, colleterial materials, and photography/video services. BRC offers full-service in-house event services that include:
» Event Planning & Logistics
» Program Development
» Design and Production of all Collateral & Marketing Materials in English and Spanish
» Event Marketing, Advertising and Public Relations
Public Outreach Events and Stakeholder Management
As part of the team that launched the CV Link project, BRC helped lead the unique approach in utilizing the many community events in the Coachella Valley to help educate, raise awareness, and receive support about the project. BRC strategically identified community events throughout the Valley and created an engaging booth with project
literature and promotional items to
engage visitors. BRC staffed dozens of
events over the years for CV Link and
created a large database of people
interested in the project that were
segmented and contacted for various
communications. The BRC team
includes bilingual speakers
that can help interpret at
events and translate materials.

This experience gives BRC the
ability to fully support the
AML project and the NonInfrastructure Program with
any public event.

COLLATERAL MATERIALS
BRC has an in-house award-winning graphic designer with extensive experience developing all types of bilingual collateral materials that can include:
» Project Factsheets, FAQ’s, and Notices
» Signage and Posters
» Promotional Materials
» Direct mail
» PowerPoint presentations

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Item 16.

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Professional Engineering Services, Arts and Music Line Project 23 | Anser Advisory SECTION 4 (CONTINUED)
Our team can also provide in-house photography as well as project management on video and drone services.

BRC currently maintains the CV Link project website and can quickly with the CVAG Public Information Office to create content for the AML tab on the CVAG site. The BRC team’s experience working with CVAG IT and managing the CV Link and other program sites will allow work on the AML to be seamless and consistent.

Permits (d): Having worked extensively throughout the Coachella Valley, Anser is well versed in the various permits required to complete a project such as the AML. We anticipate that there will be dozens of permits required to complete the project.

Each City will require multiple permits to complete work within their right-of-way; as will CVWD, County of Riverside, and the Tribes. In addition, there will be environmental permits such as the stormwater general permit, AQMD permit, as well as requirements not yet know which will be identified in the NEPA documents, which our teaming partner, LSA will identify and ensure compliance with.

While this may be significantly higher than the average number of permits required for a typical construction project, the Anser team is managing twice as many on the CV Link project. We have existing relationships with all of the permitting agencies and have built a level of trust with all those which administer these permits.

The Anser team will continue fostering those relationships and ensure that we are in compliance with all permits throughout construction. We will continue to review all permits at minimum of a monthly basis to ensure that extensions are filed and executed well ahead of the expiration date, ensure no lapses in permits.

Cost and Schedule (6)
Cost Control (a): At the beginning of the
project, Anser will set up a master spreadsheet
which tracks payment quantities of each bid
item, as well as total payment amounts each
month to the contractor. Change Orders,
Extra Work, and Potential Change Orders will all be tracked in their own report. Additionally, payment for Owner Furnished Materials and Materials on Hand will be separately reported on. A monthly project summary report of all these items will be provided to CVAG on a monthly basis. Tyson will closely monitor the project contingency and report on it on a monthly basis.

We will analyze both bid items and CCOs to estimate the total contingency used. It is imperative to communicate the project’s budget with CVAG so that project mitigation measures can be made and/or additional contingency funds can be secured.

At the end of each pay period our inspectors will prepare Quantity (Q) Sheets that clearly and accurately calculate the quantity of work completed in the past period. The quantity sheets will show calculations or field measurements to justify proper payment to the Contractor. Upon completion by the field inspector, the Office Engineer will check the Q-Sheets for accuracy and input the quantities into the Anser tracking log spreadsheet. Prior to finalizing the payment and submitting to CVAG each month, Tyson will perform a final check of complete payment package.

With multiple locations and various site conditions on each project, it is possible that some items may experience quantity overruns. The Anser team will closely monitor each item of work and look for trends early in the operation that could raise red flags of an overrun. If that does happen, Tyson will immediately bring it up to CVAG and begin to form mitigation ideas in order to save project costs.

Tyson has had great past success managing cost overruns. While a Resident Engineer on the County of San Diego AC Overlay project, Tyson accurately forecasted that the asphalt concrete (AC) quantity was going to be severely overrun. Due to this, the design engineer was able to revise originally proposed treatment types from mill and inlay to overlay, saving on AC tonnage. Ultimately all planned roadways were completed with an AC treatment and the project finished slightly under budget.

Schedule Control (b):Minimizing impacts to the traveling public, local residents, and businesses will be critical to the success of this project. There are time sensitive notifications, submittal review times, and utility notifications that will need to be incorporated into the project specifications so that the Contractor can list these critical items into the CPM baseline schedule and tie them to a specific activity. During each monthly update review, the engineer and Contractor can look at these items to ensure the team is making the proper notifications to the utility or turning in and reviewing submittals.

We ensure that the Contractor is complying with the
requirements of the monthly schedule updates and closely monitor the critical path to avoid delays and disruptions whenever possible. Our unique approach involves analysis of the Contractor’s schedules on a weekly basis, using the information from our inspectors’ daily reports, meeting minutes, submittal logs and other project records. This schedule analysis approach

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Coachella City CouncilJanuary 24, 2024

Coachella City Council
January 24, 2024