Coachella City Council
October 22, 2025

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The City may require recovery of payment from the Partner, issue a Stop Work Order or terminate the Agreement, as warranted, based on an audit finding, or any other remedies available in law or equity.

36. Dispute Resolution

36.1 General Disputes
The following section pertains to the general occurrence of disputes under the Agreement between the City and Partner. Examples of such disputes include, but are not limited to, invoice discrepancies between the work claimed in the invoice and agreed-upon project activities, significant increase in the cost of an activity, invoices for activities not approved under the Project.
(a) During a dispute, Partner shall continue to meet its responsibilities and obligations under the terms of this Agreement.
(b) In the event of a dispute unrelated to the dispute of an invoice, Partner shall first attempt to resolve the dispute with the City Manager. (c) If Partner contests the decision made by the City Manager, Partner shall submit a written “Notice of Dispute” on official letterhead, according to Subsection 38.3 below.

36.2 Contesting a Dispute Decision
If Partner contests a decision made by the City Manager, Partner may submit a written “Notice of Dispute” on official letterhead. The “Notice of Dispute” shall include:
(a) The Agreement number
(b) A complete description of the basis for the dispute (c) Legal authority or pertinent facts, supporting arguments and documentation
(d) Action requested for resolution

36.3 Submission of Notice of Dispute
The “Notice of Dispute” shall be sent via email to the City Manager.

36.4 Dispute Resolution
Within 30 days after receipt of the “Notice of Dispute,” the City Manager shall review the dispute and submit a written decision to Partner, which shall include:
(a) The decision made
(b) An explanation for the decision

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(c) Whether the decision shall be conclusive and binding or can be appealed and the steps to take to appeal the decision

37. Stop Work
If it is determined, at the sole discretion of the City, that Partner is not meeting the terms and conditions of this Agreement, immediately upon receiving a written notice from the City to stop work, Partner shall cease all work under this Agreement.

The City has the sole discretion to determine that Partner meets the terms and conditions after a stop work order, and to send through certified mail a written notice to Partner to resume work under this Agreement.

If Partner issues a Stop Work Order to any Subcontractors, it must notify the City within ten (10) working days of issuing the order.

38. Health Impacts
If the City has a reasonable concern about the public health impact of a Project Component, the City may require Partner to further study and mitigate the impact as directed by the City.

39. Termination

39.1 Completion of Project
This Agreement shall terminate upon completion of the Project or at the end of the Grant Term, but no later than payment of the last Project invoice.

39.2 Early Termination
Either Party may terminate this Agreement upon thirty (30) days advance written notice to the other Party. The notice shall specify the reason for early termination and may permit Partner or the City to rectify any deficiency(ies) prior to the early termination date. (a) Upon any termination, Partner must deliver all invoices, reports, and other deliverables required by this Agreement up to the time of termination. Partner must deliver all materials within sixty (60) calendar days of the termination date. (b) Upon receipt of notice from the City of early termination, Partner shall immediately take action to ensure neither it nor any Subcontractor incur any additional obligations, costs or expenses, except as may be reasonably necessary to terminate its activities. (c) The City will examine the extent of Partner compliance for work partially completed and reasonably determine costs eligible for reimbursement based on final invoices submitted and compliance with this Agreement.

39.3 Budgetary Termination and Amendment

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If funding for any fiscal year is reduced or deleted or funding becomes unavailable, for any reason, for purposes of this program, the City shall have the sole discretion to either terminate this Agreement with no liability occurring to the City or offer an amendment to reflect the reduced amount.
(a) City will notify Partner in writing 30-days prior to termination or amendment pursuant to this section.
(b) Partner will be compensated for work already performed under the agreement, if sufficient funding exists, but will not be able to perform any further work or incur any additional costs once it receives notice of termination from the City.

40. CRC Grant Publicity Guidelines
Partner agrees that it will acknowledge the SGC in all publications, websites, signage, invitations, and other media-related and public-outreach products related to the Grant. The City Manager will provide the SGC logo files and guidance on their usage directly to Partner. Partner agrees to adhere to the CRC Publicity Guidelines provided by the SGC (Exhibit F, CRC Grantee Publicity Guidelines).

40.1 Long-Form Materials
Long-form written materials, such as reports, must include the following standard language about the SGC and CRC:
“The California Strategic Growth Council’s (SGC) Community Resilience Centers Program (CRC) funds neighborhood-level resilience centers to provide shelter and resources during climate and other emergencies, as well as year-round services and programming that strengthen community connections and ability to withstand disasters. For more information, visit https://sgc.ca.gov/grant-programs/crc.”

40.2 Press Releases, Flyers, and Visual Materials
Any informational materials that do not qualify as long-form but include at least a paragraph of text, such as press releases, media advisories, short case studies, some flyers, etc., should include following language:
“[Project Name] is supported by the California Strategic Growth Council’s Community Resilience Centers (CRC) Program.”
Partner may, at times, produce promotional materials that are primarily visual in nature, such as banners, signage, certain flyers, and sharable images for social media. In such cases, when including the above boilerplate language acknowledging the SGC support is not practical, Partner should instead include the official logo of the SGC, preceded by the words “Funded by.”

41. Right to Publish

41.1 Right to Publish

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Subject to any restrictions on the publication, disclosure, dissemination and use of data or information set forth in this Agreement or under any applicable law, Partner shall have the right to publish, disclose, disseminate, and use, in whole and in part, any data and information received or developed under this Agreement.

41.2 Review Process
(a) Partner shall ensure that publications, presentations, and other public releases resulting from work performed under this Agreement are provided to the City for review at least thirty (30) calendar days prior to publication and will identify the proposed recipient(s). (b) During the first twenty (20) calendar days of such review period, the City may provide notice to the Partner that it intends to rebut some or all aspects of the presentation, publication, or other media release. The City will then have thirty (30) calendar days from the date of notice to prepare and submit such rebuttal to the recipient(s) identified by the Partner. (c) Within the review period, the City may provide feedback to the Partner; the Partner will give good faith consideration to such feedback but has no obligation to make any changes in said material, other than the removal of any material whose disclosure is prohibited or restricted by this Agreement or by any applicable law.
(d) Any of the above referenced time periods maybe modified upon agreement of both Parties. Neither Party may unreasonably deny such requests.

41.3 Terms & Conditions Required for State-Funded Research Grants The Parties shall comply with the California Taxpayer Access to Publicly Funded Research Act (Government Code Section 13989 et seq.).

42. Copyrights

42.1 Copyrightable Works
All rights in copyrightable works first created by Partner in the performance of the Scope of Work, under this Agreement are the property of Partner. Partner shall grant the City a fully paid-up, royalty-free, nonexclusive, sublicensable, irrevocable license to use, reproduce, prepare derivative works, and distribute copies of the deliverables identified in Exhibit “A2.”

42.2 Reserved Rights
Notwithstanding the above, if the purpose of the Budget and Schedule of Deliverables is specifically to create a copyrightable work for use by the State then all rights in such copyrightable work will be the property of the State, subject to a reserved right for Partner to use the copyrightable work for educational and research purposes and to allow other educational and nonprofit institutions to do so for educational and research purposes.

42.3 Written Requests

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The City may make written requests for delivery of works first created in the performance of the Budget and Schedule of Deliverables, but which were not identified as deliverables. To the extent Partner is legally able to do so, Partner shall grant a fully paid-up, royalty-free, nonexclusive, sublicensable, irrevocable license to use, reproduce, prepare derivative works, and distribute copies.

43. Indemnification
Partner agrees to indemnify, defend, and hold harmless the City, its elected and appointed officials, officers, agents, and employees from any and all claims and losses accruing or resulting to Partner, its officials officers, agents, employees and any and all Subcontractors, suppliers, laborers, and any other person, firm, or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement, and from any and all claims and losses accruing or resulting to any person, firm, or corporation who may be injured or damaged by Partner in the performance of this Agreement.

44. Waiver of Rights
This section refers to the Partner’s voluntary waiver of certain causes of action (lawsuits) against City in the event of harm or liability related to the Partner’s actions while implementing the Project.
(a) Partner waives any and all rights to any type of express or implied indemnity (i.e., contractual relationship) or right of contribution from the City, its elected and appointed officials, officers, agents, or employees for any liability arising from, growing out of, or in any way connected with this Agreement.
(b) Partner waives all claims and recourses against the SGC, including the right to contribution for loss or damage to persons or property arising from, growing out of, or in any way connected with or incident to this Agreement, except claims arising from the gross negligence of the City, its officers, agents, and employees. (c) None of the provisions of this Agreement shall be deemed waived unless expressly waived in writing.

45. Force Majeure
Neither the City nor Partner will be responsible hereunder for any delay, default, or nonperformance of this Agreement, to the extent that such delay, default, or nonperformance is caused by an act of God, weather, accident, enemy or hostile governmental action, civil commotion, strikes, lockouts, labor disputes, fire or other casualty, or other contingencies unforeseen by the City or Partner, its Partners, Subcontractors, or vendors, and beyond the reasonable control of such party.

46. Compliance with Laws and Regulations
By signing this Agreement, Partner certifies that it shall comply fully with all applicable federal, state, and local laws, ordinances, regulations, including the California Environmental

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Quality Act, and shall secure and/or maintain any permits required by authorities having jurisdiction over the Project.

47. Americans with Disabilities Act
Partner assures the City that Partner complies with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA (42 U.S.C. 12101 et seq.). Partner is expected to know, understand, and comply with ADA requirements. To that end, the City encourages Partner to review guidance from: the U.S. Department of Justice Civil Rights Division at www.ada.gov; the State of California Civil Rights Department at:
https://calcivilrights.ca.gov/peoplewithdisabilities; and the Pacific ADA Center at www.adapacific.org. The City also encourages Partner to coordinate with local, regional, and/or state disability rights organizations on opportunities for staff training and education.

48. Drug-Free Workplace Certification
In signing this Agreement, Partner certifies that it will comply with the requirements of the Drug-Free Workplace Act of 1990 and will provide a drug-free workplace as outlined in this section.

48.1 Statement Publication
Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.

48.2 Establishment of a Drug-Free Awareness Program
Establish a Drug-Free Awareness Program, as evidenced by a drug-free workplace policy statement, to inform employees about:
(a) The dangers of drug abuse in the workplace.
(b) The person’s or organization's policy of maintaining a drug-free workplace.
(c) Any available counseling, rehabilitation, and employee assistance programs.
(d) Penalties that may be imposed upon employees for drug abuse violations.

48.3 Employee Awareness
Every employee who works on this Agreement will:
(a) Receive a copy of the company’s drug-free workplace policy statement.

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(b) Agree to abide by the terms of the company’s statement as a condition of employment on this Agreement.

48.4 Failure to Comply
Failure to comply with these requirements may result in suspension of payments under this Agreement or termination of this Agreement or both, and Partner may be ineligible for award of any future State of California agreements if the City determines that any of the following has occurred: Partner has made false certification or violated the certification by failing to carry out the requirements as noted above (Gov. Code §8350 et seq.).

49. Air/Water Pollution Violation Certification
Under State of California laws, Partner shall not be: (1) in violation of any order or resolution not subject to review promulgated by the California Air Resources Board or an air pollution control district; (2) subject to cease and desist order not subject to review issued pursuant to Section 13301 of the Water Code for violation of waste discharge requirements or discharge prohibitions; or (3) finally determined to be in violation of provisions of federal law relating to air or water pollution.

50. Environmental Justice
In the performance of this Agreement, Partner must conduct its programs, policies, and activities that substantially affect human health or the environment in a manner that ensures the fair treatment of people of all races, cultures, and income levels, including minority populations and low-income populations of California, consistent with Government Code Section 65040.12, subdivision (e).

51. Union Organizing
By signing this Agreement, Partner hereby acknowledges the applicability of Government Code Sections 16645, 16645.2, 16645.8, 16646, 16647, and 16648 to this Agreement and hereby certifies that:

51.1 No grant funds disbursed by this Agreement will be used to assist, promote, or deter union organizing by employees performing work under this Agreement.

51.2 If Partner makes expenditures to assist, promote, or deter union organizing, Partner must maintain records sufficient to show that no state funds were used for those expenditures, and that Partner must provide those records to the Attorney General upon request.

52. Prevailing Wage

52.1 General Requirements
The Project may be subject to State Prevailing Wage Requirements, pursuant to Section 1700 of the California Labor Code. The California Labor Code requires payment of local

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prevailing wages to workers and laborers on state government contracts in excess of $1,000 for public works projects.

52.2 Public Works
A “public work” is the construction, alteration, demolition, installation, repair or maintenance work done under contract and paid for in whole or in part out of public funds. The definition applies to private contracts when certain conditions exist. Partner can identify additional stipulations and exceptions under Cal. Labor Code § 1720 et seq.

52.3 Partner Responsibilities
Partner must ensure the following on “public work” activities under this Agreement:
(a) Prevailing wages are paid;
(b) The Project budget and invoices for labor reflects prevailing wage requirements, or if exempt, provide the applicable exemption to City with the Project budget; and (c) The Project complies with all other requirements of prevailing wage law, including but not limited to, keeping accurate payroll records, and complying with all working hour requirements and apprenticeship obligations.

52.4 Partners and Subcontractors
Partner shall ensure that its Partners and Subcontractors, if any, also comply with prevailing wage requirements. Partner shall ensure that all agreements with its Partners and Subcontractors to perform work related to this Project contain the above terms regarding payment of prevailing wages on public works projects.

53. Relocation
If a project is subject to State Relocation Law and a relocation plan is required by State Relocation Law (Gov. Code, § 7260 et seq.) and Section 6038 of the Relocation Assistance and Real Property Guidelines (25 Cal. Code of Regulations, Div. 1, Ch. 6, § 6000 et seq.) for the Project Area, Partner must provide a copy of the relocation plan.

54. Expatriate Corporations
Partner hereby declares that it is not an expatriate corporation or subsidiary of an expatriate corporation within the meaning of Public Contract Code Section 10286 and 10286.1, and is eligible to contract with the State of California.

55. Corporation Qualified to do Business in California
When work under this Agreement is to be performed in California by a corporation, the corporation must be in good standing and currently qualified to do business in the state. “Doing

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business” is defined in Revenue and Taxation Code Section 23101 as actively engaging in any transaction for the purpose of financial or pecuniary gain or profit.

56. Certificate of Compliance with Russia Sanctions
Per Executive Order N-6-22, all contractors and Partners that have agreements valued at $5 million or more with agencies or departments subject to the California Governor’s authority are directed to report their compliance with economic sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as sanctions imposed under state law, if any.

Partners subject to the certification requirement should carefully review the Executive Order and the economic sanctions imposed in response to Russia’s actions in Ukraine, including, but not limited to, the federal executive orders identified in Executive Order N-6-22, sanctions identified by the U.S. Department of the Treasury, and sanctions imposed under state law, if any. A certification of compliance, must be returned to the City prior to any disbursement of grant funds.

Additionally, should the City at any time determine Partner is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The City shall provide Partner advance written notice of such termination, allowing Partner at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the City.

57. Governing Law and Venue
This Agreement is governed by and shall be interpreted in accordance with the laws of the State of California. Venue will be in Riverside County, California.

58. Unenforceable Provision
If any provision of this Agreement is unenforceable or held to be unenforceable, then the Parties agree that all other provisions of this Agreement have force and effect and shall not be affected thereby.

59. Budget Contingency Clause
If the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, City may terminate this Agreement shall have no further force nor effect. In this event, the City shall have no liability to pay any funds whatsoever to Partner or to furnish any other considerations under this Agreement, and Partner shall not be obligated to perform any provisions of this Agreement.

60. Recovery of Funds
In the event the City determines grant funds are not being used, or have not been used, for purposes in accordance with this Agreement, the City has discretion to take appropriate action under this Agreement, in law or in equity, including but not limited to:

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(a) Requiring Partner to forfeit any unexpended portion of the grant funds, including but not limited to any retention withheld from invoices; (b) Requiring Partner to repay any funds improperly expended.

61. Terms that Survive Agreement
The following Sections survive the termination or expiration of the Agreement: 4, 14, 17, 21, 24, 30, 33, 34, 35, 41, 42, 43, 52, 57, 59, 61.
[Signature Provision on Following Page]

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IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year first above written.

CITY OF COACHELLA, NAME of Partner
A California municipal corporation
By: By:

William B. Pattison
City Manager Name:

APPROVED AS TO FORM: Title:
(If corporation or LLC, Board Chair
Pres. Or Vice Pres.)
By: By:

City Attorney Name:

Title:

ATTEST: If corporation or LLC., CFO,
ANGELA M. ZEPEDA Treasurer, Secretary or Assistant
City Clerk Secretary)
By:

City Clerk REVIEWED BY:

Addresses:

CITY: PARTNER:

City of Coachella Name
Attention: City Manager’s Office
Coachella City Hall Title
53990 Enterprise Way Address
Coachella, CA 92236
Phone: (760)398-3502

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Exhibit “A1”
Grant Agreement

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Exhibit “A2”
Scope of Work

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Exhibit “A3”
Authorized Signatory Form
Partner Authorized Signatory:

Print Name: Print Title:

Document(s) Authorized to sign: (circle all that apply) All Grant Related Documents or
Grant Agreement Grant Amendments Budget Amendments
Reports …..Invoices Other ______
#2 Print Name: Print Title:

Document(s) Authorized to sign: (circle all that apply) All Grant Related Documents or
Grant Agreement…..Grant Amendments Budget Amendments
Reports…..Invoices…..Other ______
Signature: ..................................................................... Date:

Signature: Date:

Delegated Authorized Signatories:

Print Title:
#1 Print Name:

Signature: Date:

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Exhibit “A4”
Project Representatives Form
City
Name Title Phone
Number
Email
Jaime Arroyo Grants
Manager
760-501-8125 [email protected]
Partner
Name Title Phone
Number
Email

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COLLABORATIVE STAKEHOLDER STRUCTURE

PARTNERSHIP AGREEMENT
BY AND AMONG:

City of Coachella
GRID Alternatives Inland Empire
Hidden Harvest
RAICES Cultura
Southern California Mountains Foundation (Urban Youth Conservation Corps) The LEAP Institute
Sarvadoya Institute
Regents of the University of California at Berkeley (UC Berkeley Campus) Orange County Inland Empire Economic Development / Riverside County SBDC County of Riverside Emergency Management Department
TODEC Legal Center
Riverside Latino Commission on Alcohol $ Drug Abuse Services University of California at San Diego office of Innovation and Commercialization Riverside University Health
Arteco
City of Coachella | Community Resilience Center Grant | November 2024

COACHELLA COMMUNITY RESILIENCE CENTER

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PARTNERSHIP AGREEMENT

FOR THE COLLABORATIVE STAKEHOLDER STRUCTURE

FOR THE COACHELLA COMMUNITY RESILIENCE CENTER GRANT
by and among

THE CITY OF COACHELLA
and
City of Coachella
GRID Alternatives Inland Empire
Hidden Harvest
RAICES Cultura
Southern California Mountains Foundation (Urban Youth Conservation Corps) The LEAP Institute
Regents of the University of California at Berkeley (UC Berkeley Campus) Riverside County Economic Development / SBDC
County of Riverside Emergency Management Department
TODEC Legal Center
Latino Commission
Arteco
Dated November 26, 2024

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TABLE OF CONTENTS
Section 1. DEFINITIONS ....................................................................................................... 2

1.1 General ............................................................................................................................... 2

1.2 SGC ............................................................................................................................ 2

1.3 CRC Program ............................................................................................................. 2

1.4 CCRC ........................................................................................................................ 2

1.5 Application .................................................................................................................. 2

1.6 Bi-monthly ................................................................................................................... 2

1.7 Budget ................................................................................................................................ 2

1.8 Budget Report .................................................................................................................... 2

1.9 Close-out Report ........................................................................................................ 3

1.10 Project ............................................................................................................................... 3

1.11 Community Engagement Plan ......................................................................................... 3

1.12 Data Collection Plan ............................................................................................ 3

1.13 Displacement Avoidance Plan ......................................................................................... 3

1.14 CCRC Plan ............................................................................................................... 3

1.15 GHG ................................................................................................................................. 3

1.16 Grant Term ....................................................................................................................... 3

1.17 Hub ........................................................................................................................... 3

1.18 Indicator Report ........................................................................................................ 3

1.19 Indicator Tracking ..................................................................................................... 3

1.20 Indicator Tracking Plan ............................................................................................. 3

1.21 Lead Applicant .................................................................................................................. 3

1.22 Advisory Council ....................................................................................................... 3

1.23 Leverage Funding ..................................................................................................... 3

1.23 Notice to Proceed ..................................................................................................... 4

1.24 Performance Period .................................................................................................. 4

1.25 Coachella Community ............................................................................................... 4

1.26 Subcontractor ........................................................................................................... 4

1.27 CRC Grant Agreement ............................................................................................. 4

1.28 CRC Guidelines ........................................................................................................ 4

1.29 Workforce Development Plan ................................................................................... 4

1.30 Working Group ......................................................................................................... 4

1.31 Work Plan ................................................................................................................. 4

1.32 Work Product. .................................................................................................................. 4 Section 2. INCORPORATION AND ACKNOWLEDGEMENT OF TERMS ........................... 4

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2.1 Incorporation .............................................................................................................. 4

2.2 Acknowledgement .............................................................................................................. 5 Section 3. PURPOSE AND GOALS ..................................................................................... 5

3.1 Purpose ...................................................................................................................... 5

3.2 Goals .......................................................................................................................... 5 Section 4. RESPONSIBILITIES OF ALL PARTIES ............................................................. 5

4.1 Mutual Cooperation ............................................................................................................ 5

4.2 Leveraging of Available Funds .......................................................................................... 5

4.3 Communication .......................................................................................................... 6 Section 5. CITY - ROLE AND RESPONSIBILITIES ............................................................ 6

5.1 Lead Applicant and Grantee .............................................................................................. 6

5.2 Treasurer .................................................................................................................... 6

5.3 Hub and Working Group Participation ........................................................................ 6

5.4 Grant Administration ................................................................................................... 6

5.5 Disbursement and Accounting of Funds .................................................................... 6

5.6 Financial Support ....................................................................................................... 7

5.7 Oversight of Implementation ................................................................................. 7

5.8 Workforce Development ............................................................................................ 7

5.9 Community Engagement ......................................................................................... 7

5.10 Displacement Avoidance ......................................................................................... 7

5.11 Indicator Tracking .................................................................................................... 7

5.12 Reporting .................................................................................................................. 8 Section 6. PROJECT PARTNERS - ROLES AND RESPONSIBILITIES ............................ 8

6.1 Co-Applicants ........................................................................................................ 8

6.2 Community Members ................................................................................................. 8

6.3 Representation on Advisory Council .......................................................................... 8

6.4 Working Group Participation .............................................................................................. 8

6.5 Project Development .......................................................................................................... 8

6.6 Implementation of Project ........................................................................................... 8

6.7 Implementation Policies ........................................................................................ 9

6.8 Hiring Subcontractors ................................................................................................. 9

6.9 Reporting ............................................................................................................... 9

6.10Recordkeeping ...................................................................................................... 9 Section 7. DATA PARTNER - ROLES AND RESPONSIBILITIES ................................... 10

7.1 Co-Applicant ............................................................................................................. 10

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7.2 Representation on the Advisory Council; Reporting Role .......................................................... 10

7.3 Hub and Working Group Participation ............................................................................. 10

7.4 Community Engagement ........................................................................................................... 10

7.5 Tracking .................................................................................................................................... 10

7.6 Training ..................................................................................................................................... 11

7.7 Support ...................................................................................................................................... 11

7.8 Data Sharing .............................................................................................................................. 11 Section 8. NON-DISPLACEMENT PARTNER - ROLES AND RESPONSIBILITIES ............. 11

8.1 Co-Applicant. ............................................................................................................................ 11

8.2 Representation on Leadership Council; Reporting Role ......................................................... 11

8.3 Services and Programs ............................................................................................................ 11

8.4 Reporting .................................................................................................................................. 11 Section 9. OUTREACH PARTNER - ROLES AND RESPONSIBILITIES ............................... 12

9.1 Co-Applicant ................................................................................................................................... 12

9.2 Representation on Advisory Council; Community Engagement Plan ..................................... 12

9.3 Community Engagement ................................................................................................................. 12

9.4 Reporting ......................................................................................................................................... 12 Section 10. COLLABORATIVE STRUCTURE ............................................................................. 12

10.1 General .......................................................................................................................................... 12

10.2 Membership ................................................................................................................................... 12

10.3 Meetings .................................................................................................................................. 13

10.4 Hub Implementation ............................................................................................................... 14

10.5 Working Group Implementation .............................................................................................. 15

10.6 Community Representation .................................................................................................... 16

10.7 Accountability ................................................................................................................................ 16 Section 11. TERM AND TERMINATION ....................................................................................... 17

11.1 Term. ....................................................................................................................................... 17

11.2 Termination ............................................................................................................................. 17

11.3 Co-Applicant Substitution ...................................................................................................... 18

11.4 Work Product .......................................................................................................................... 18

11.5 Reimbursement ....................................................................................................................... 18 Section 12. INDEMNIFICATION .................................................................................................... 18 Section 13. INSURANCE ................................................................................................................... 18

13.1 General Provisions ......................................................................................................................... 18

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13.2 Workers' Compensation Insurance ............................................................................................... 19

13.3 Commercial General Liability and Automobile Insurance .......................................................... 19 Section 14. EFFECT OF THIS PARTNERSHIP AGREEMENT ................................................ 20 Section 15. NON-DISCRIMINATION............................................................................................. 21 Section 16. DISPUTES ...................................................................................................................... 21 Section 17. STATE DISCLAIMER .................................................................................................. 21 Section 18. MISCELLANEOUS ....................................................................................................... 21

18.1 Notices .......................................................................................................................................... 21

18.2 Conflict of Interest .................................................................................................................. 21

18.3 Governing Law ............................................................................................................................. 22

18.4 Venue ............................................................................................................................................ 22

18.5 No Third-Party Beneficiaries ................................................................................................. 22

18.6 Section Headings .................................................................................................................... 22

18.7 Compliance with Laws and Regulations; Legal Authority ........................................................... 22

18.8 Authority ....................................................................................................................................... 22

18.9 Assignment .................................................................................................................................... 22

18.10 Counterparts ......................................................................................................................... 22

18.11 Entire Agreement ........................................................................................................................ 22 Exhibit “A” - Project Area
Exhibit “B” - Collaborative Stakeholder Structure

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1 PARTNERSHIP AGREEMENT FOR THE COLLABORATIVE STAKEHOLDER

STRUCTURE FOR THE COACHELLA

COMMUNITY RESILIENCE CENTER GRANT
This draft Partnership Agreement for the Collaborative Stakeholder Structure for COACHELLA COMMUNITY RESILIENCE CENTER (“Partnership Agreement”) is made and entered into this
day of , 2023, by and between the City of Coachella, a California general law city and municipal corporation (“City” or also known as the “Grantee”) and GRID Alternatives Inland Empire (“GRID” or “GRID Alternatives”); the Orange County Inland Empire Small Business Development Center Network (“Riverside County SBDC”); Hidden Harvest; Arteco Partners (“Arteco”); County of Riverside Emergency Management Department (“EMD” or “Riverside EMD”); TODEC Legal Center, Perris (“TODEC”); Sarvodaya Institute; The Latino Equity Advocacy & Policy Institute (“LEAP” or “LEAP Institute”), the University of California at San Diego Office of Innovation and Commercialization (“UCSD” or “UC San Diego OIC”), Regents of the University of California at Berkeley (“UC Berkeley”), the Riverside Latino Commission on Alcohol & Drug Abuse Services, Inc. (“Latino Commission”); Riverside University Health; the Southern California Mountains Foundation (Urban Youth Conservation Corps) (“Conservation
Corps”); and RAICES Cultura (each a “Partner” or “Member” and collectively referred to as “Entities”). Although titled “Partnership Agreement,” this Agreement, once finalized, will function as a Memorandum of Understanding and is not intended to be legally binding.

RECITALS
A. The U.S. Environmental Protection Agency (EPA), Office of Environmental Justice and Eternal Civil Rights (OEJECR) awards grants for the development and implementation of neighborhood-level climate sustainability plans as part of the Environmental and Climate Justice Community Change Grants (CCG) program.

B. This Agreement is entered into pursuant to requirements of the Community Resilience Centers (CRC) Program Guidelines (“Grant Agreement”) and COACHELLA COMMUNITY RESILIENCE CENTER proposal (“Proposal”) and memorializes basic terms to govern the planning and implementation of the scope of work included in the Proposal.

C. Through this draft Agreement, the Entities commit to working together to implement the projects identified in the Proposal. The Grantee and Partners have developed the projects include in the Proposal with the understanding of the CRC program requirements and are prepared to lead and participate for the term of the CRC grant.

D. Through CRC, the California Strategic Growth Council (SGC) funds the planning, development, and implementation of neighborhood-level Community Resilience Centers that empower communities, respond to climate emergencies, and provide year-round services and programs to enhance both climate resilience and community resilience.

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2 E. The CITY OF COACHELLA will be the Grantee responsible for the grant from SGC to fund a range of activities within the Project Area as depicted in the attachment: Project Area Map.

F. Partners are organizations that agree to participate in the program and fully support the objectives, goals, strategies, and projects identified within the submitted CRC Grant Application.

G. SGC requires this Agreement to set forth the agreed upon governance structure and terms of operation required to implement the COACHELLA COMMUNITY RESILIENCE CENTER (“CCRC”) including but not limited to, the expectations and responsibilities of the Parties, legal and financial terms, and community engagement and decision-making processes.

H. Parties desire to enter into this Agreement to establish a Collaborative Stakeholder Structure (“Collaborative”) for matters pertaining to the CRC Grant and the implementation of the scope of work within the forenamed Project Area.

I. Entities acknowledge and agree that other Entities may be added to this Agreement, decided through a democratic process amongst the Collaborative and in consultation with SGC.

TERMS AND CONDITIONS
Section 1. DEFINITIONS.

1.1 General. The definitions set forth in the above recitals, in the SGC Guidelines, and otherwise indicated in parenthesis hereafter, shall apply to this Partnership Agreement.

1.2 SGC. "SGC” shall mean the Community Resilience Centers Grants Program.

1.3 CRC Program. "CRC” shall mean the Community Resilience Centers Grants Program.

1.4 CCRC. “CCRC” shall mean the COACHELLA COMMUNITY RESILIENCE CENTER.

1.5 Application. "Application" shall mean the CRC Grant Application for funding submitted by City.

1.6 Bi-monthly. "Bi-monthly" shall mean every other month.

1.7 Budget. "Budget" shall mean the budget for a particular Project.

1.8 Budget Report. "Budget Report" shall mean the report containing the budget for a particular Project, which breaks down cost by task and lien item.

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3 1.9 Close-out Report. "Close-Out Report" shall mean the report submitted to the SGC at the conclusion of an individual Project.

1.10 Project. "Project" shall mean a project implemented with CRC Grant Funds.

1.11 Community Engagement Plan. "Community Engagement Plan" shall mean the plan that sets forth the community outreach tools and goals of the City and Partners.

1.12 Data Collection Plan. "Data Collection Plan" shall mean the plan that codifies data collection methods and reporting requirements and identifies all metrics to be tracked pursuant to the requirements the CRC Grant Agreement and pursuant to the wishes of the Advisory Council.

1.13 Displacement Avoidance Plan. "Displacement Avoidance Plan" shall mean the plan that addresses the displacement prevention needs of the community.

1.14 CCRC. "CCRC Plan" or "Plan" shall mean all aspects of the project plan required by the City and its Partners in the CCR Grant Agreement.

1.15 GHG. "GHG" shall mean "Green House Gas."

1.16 Grant Term. "Grant Term" shall mean the term of the TCC Grant Agreement.

1.17 Hub. "Hub" shall mean a subcommittee or subset of the Advisory Council that is tasked with a particular area of focus, is responsible for in-depth study of that area, and reports back to the full Advisory Council with regard to this focus.

1.18 Indicator Report. "Indicator Report" shall mean a report that tracks and reports Indicator Tracking for a Project.

1.19 Indicator Tracking. "Indicator Tracking" shall mean the tracking and assessment of certain elements to measure the overall impact of the Project investments, as outlined in the TCC Guidelines.

1.20 Indicator Tracking Plan. "Indicator Tracking Plan" shall mean the plan that sets forth the community-driven Indicator Tracking guidelines that will govern data collection and progress tracking for Projects.

1.21 Lead Applicant. "Lead Applicant" shall mean the City of Coachella.

1.22 Advisory Council. "Advisory Council" shall mean the advisory body to the Lead Applicant.

1.23 Leverage Funding. "Leverage Funding" shall mean the funding, other than CRC Grant funds, used to supplement CRC Grant funds for the completion of all or a portion of a Project.

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4 1.24 Notice to Proceed. "Notice to Proceed" shall mean the notice issued by the City to all Partners once the CRC Grant Agreement has been fully-executed by and between the City and SGC.

1.25 Performance Period. "Performance Period" shall mean the period of time beginning immediately upon the completion of a Project and ending upon a date determined by the City, during which Partners will be required to complete additional Indicator Tracking.

1.26 Community. "Community" shall mean those residents and stakeholders in the Project Area.

1.27 Subcontractor. "Subcontractor" shall mean any third party used by any Partner to perform any work in furtherance of a Project.

1.28 CRC Grant Agreement. "CRC Grant Agreement" shall mean the agreement entered into by and between the City and the SGC.

1.29 CRC Guidelines. "CRC Guidelines" shall mean the CRC Program Guidelines for 2023.

1.30 Workforce Development Plan. "Workforce Development Plan" shall mean the plan that governs workforce development and training programs that train participants for jobs and skills and recruit and serve Project Area residents.

1.31 Working Group. "Working Group" shall mean a group consisting of the members of the Advisory Council and the CCRC, established for the purpose of facilitating discussion and information-sharing with regard to a particular task.

1.32 Work Plan. "Work Plan" shall mean a plan setting forth the timeline, discrete tasks, and detailed deliverables for a particular Project.

1.33 Work Product. "Work Product" shall mean any writings, notes, memoranda, reports, research, and useable data, whether created or collected by a Partner or a Subcontractor of a Partner, generated in connection with the planning or implementation of the COACHELLA COMMUNITY RESILIENCE CENTER.

Section 2. INCORPORATION AND ACKNOWLEDGEMENT OF TERMS.

2.1 Incorporation. City and its Partners intend that this Partnership Agreement shall conform to and satisfy all requirements of the CRC Guidelines, and the CRC Grant Agreement. Each Party's performance shall be conducted in accordance with the CRC Grant Agreement, the CRC Guidelines, and this Partnership Agreement (hereafter collectively the "Performance Terms").

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5 2.2 Acknowledgement. Each Party acknowledges that it has reviewed the Performance Terms, participated in the preparation of the CCRC Plan and the CRC Grant Application, and is fully committed to the goals and requirements of the Performance Terms.

Section 3. PURPOSE AND GOALS.

3.1 Purpose. The purpose of this Partnership Agreement is to formalize the partnership and understanding between the Parties and to set forth the terms by which the Parties will manage, coordinate, and administer CRC Grant-related activities within the boundaries of the Project Area. The Parties agree that the purpose for conducting the activities as a coordinated group shall include the following:
a. Implementing activities, programs, strategies, and projects as set forth in the CRC Grant Agreement;
b. Promoting the execution of objectives and goals set forth in the CRC Grant Agreement; c. Providing a platform for community engagement and input into implementation of activities related to the CRC Grant;
d. Performing such other functions as may be deemed necessary and appropriate to meet the objectives of this Partnership Agreement.

3.2 Goals. Each Party affirms that the COACHELLA COMMUNITY RESILIENCE CENTER is intended to support the growth of community amenities and assets, such as increased public safety, quality educational facilities, improved infrastructure, increased mobility, reduced hazardous waste and carbon emissions, new local jobs, opportunities for business incubation, and other resources that are critical to the growth of a healthy and vibrant community.

Section 4. RESPONSIBILITIES OF ALL PARTIES.

4.1 Mutual Cooperation. Parties recognize that they have complementary expertise and common goals and interests. Parties shall endeavor to cooperate, work together, and share knowledge, expertise, and best practices with regards to the Plan and shall commit to working collaboratively with one another and with community stakeholders throughout the Grant Term.

The Parties hereto agree that they will each provide such information and documentation as is reasonably necessary to fulfill the intent of this Partnership Agreement and make diligent efforts to respond to inquiries and requests for information from the other Parties. The Parties agree to provide all Project-related information and documents as requested by the other Party or the State of California, including all grant-related reporting and documentation.

4.2 Leveraging of Available Funds. Parties shall make good faith efforts, as appropriate, to leverage available federal, state, local, and private funds, and to assist other Parties in leveraging available federal, state, local, and private funds, to support integrated strategic investment for the transformation of the COACHELLA COMMUNITY RESILIENCE CENTER.

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6 4.3 Communication. Parties shall commit to the principle of good communication, especially when one's work may have some bearing on the responsibilities of the other. Parties shall seek to alert each other as soon as practical to relevant developments with regards to the Plan and its execution. Parties shall also ensure that it is clear who the appropriate contacts are for particular matters and that contact details are kept up to date.

Section 5. CITY - ROLE AND RESPONSIBILITIES.

Lead Applicant and Grantee. As the Grantee, City commits to all duties and responsibilities corresponding to the Grantee role under the COACHELLA COMMUNITY RESILIENCE CENTER for the term of the CRC Grant.

5.1 The City is fully committed to the activities and deliverables of the CRC Proposal, the requirements of the CRC Grant, and the stipulations of this Agreement, and agrees to take all actions necessary to effectuate the requirements of the CRC Grant in accordance with the State of California requirements. As Grantee, the City responsibilities include but are not limited to:
a. Commitment to Partners
(1) Commitment to plan and implement the project schedule; (2) commitment to work collaboratively;
(3) leverage available funds; and
(4) commitment to build equitable policies collaboratively with Entities in the Collaborative.
b. Roles and Responsibilities
(1) Coordinating all components of the Proposal and processing the approval of the Proposal through the SGC as may be necessary or appropriate;
(2) overseeing and coordinating the CCRC;
(3) preparing and disbursing the Grant Agreement funds to Partners either as reimbursement or advanced funds for eligible
administration and services upon submission of full and complete disbursement requests or supporting documentation for advanced funds, subject to State review and approval;

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7 (4) submitting all invoices and associated summary reports, and annual reports to the CRC Program staff;
(5) participating in regular Collaborative meetings.
(6) participating in regular check-in meetings with CRC Program staff; (7) providing City staff to support the project during the entirety of the grant term; and
(8) achieving and monitoring goals and associated indicators as defined by the CRC Proposal and the Grant Agreement.
c. Governance
(1) Sharing decision-making power with Entities in the Collaborative. (2) Ensure that any proposed changes, programs, and
activities uphold the requirements of the Grant Agreement. d. Additional Roles and Responsibilities
(1) Oversight of implementation. City shall supervise and coordinate the implementation of activities related to the CRC Grant and, with the consent of the Partners, enter into any necessary additional agreements to facilitate the implementation of the Plan. (2) Community Engagement. Outside of this Agreement, the City shall coordinate with an Outreach Entity to facilitate the implementation of the Community Engagement Plan. The Collaborative will be responsive to the Outreach Partner's direction with regard to community outreach and the facilitation of local involvement.

5.2 Treasurer. The City shall hold one seat on, and be Treasurer of, the Advisory Council.

5.3 Working Group Participation. City shall participate in every Working Group. In doing so, the City will have the responsibility of monitoring day-to-day activities and maintaining awareness of roadblocks, conflicts, and performance issues. For the City, responsibility will be borne by the Office of the City Manager and the Economic Development Department.

5.4 Grant Administration. City shall serve as the administrator of the CRC Grant, including but not limited to, compiling all invoices, supporting documentation, and reporting materials for Projects. City shall ensure compliance with all accounting, disbursement, recordkeeping, and all other compliance requirements of the Performance Terms with respect to the City and Partners.

5.5 Disbursement and Accounting of Funds. City shall be responsible for the disbursement of the CRC Grant funds in accordance with Performance Terms. Within sixty (60) days from the date that a Partner submits a request for disbursement, the City shall disburse the CRC Grant funding to Partners. In the event additional time is needed to allow the SGC to process the requesting Partner's disbursement request, the City shall communicate to the requesting Partner the reason for the delay and the anticipated date for disbursement. The Strategic Growth Council (SGC) is authorized to provide qualifying grantees Advance Payments for the TCC Program through May 1, 2025. Should the City of Coachella qualify to receive advance pay, it will develop and provide a process for its Partners to request and receive pay, and require all Partners to comply with the reporting terms. Advance Payment is for agencies and nongovernmental entities with low cash reserves that serve under resourced communities, to carry out approved program activities. Advance Payments can

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8 be up to twenty-five percent (25%) of the total grant award, which can be provided in one payment or spread across a series of smaller installments and is to be determined in the Grant Agreement
To receive advance pay, the Grantee must do the following:
a. Demonstrate good standing with the IRS
b. Compile and provide spending plans for each Partner receiving advance payment c. Complete an advance payment request form with supporting documentation d. Sign an agreement that they will:
(1) Revert all unused moneys to the state if they are not liquidated within the timeline specified in the grant agreement or in the case of non-compliance/misuse of funds (2) Communicate and document changes to spending plans
Upon receipt of appropriate documentation, funds will be paid to the Grantee and the Grantee will be responsible for dispersing payment to Partners, as approved by SGC. Advance payment funds from SGC must be dispersed into a federally insured and interest-bearing Grantee account to track withdrawals and interest earned. Any accumulated interest is considered TCC Program funds.

The complete schedule, process, and reporting requirements for advance pay will be determined in the Grant Agreement.

5.6 Financial Support. City shall leverage as appropriate, or assist in leveraging, available federal, state, local, and private funds as available to support integrated strategic investment for the transformation of the Project Area.

5.7 Oversight of implementation. City shall supervise and coordinate the implementation of activities related to the TCC Grant, including the housing, urban greening, and transportation components of the Plan, and enter into any necessary additional agreements with the Project Partners, Data Partner, Outreach Partner, or Anti-Displacement Partner, outside of this Partnership Agreement, to facilitate the implementation of the Plan.

5.8 Workforce Development. City shall impose on Partners and monitor the local hire goals set forth in the Workforce Development Plan.

5.9 Community Engagement. City shall coordinate with the Partners in the implementation of the Community Engagement Plan and be responsive to the Outreach Partner's direction with regard to community outreach and the facilitation of local involvement.

5.10 Displacement Avoidance. City shall cooperate with Partners to implement the Displacement Avoidance Plan and address the displacement prevention needs of the community while focusing on key educational opportunities, encouraging advocacy, and facilitating accountability on behalf of Coachella Prospera.

5.11 Indicator Tracking. City shall work with the Partners and the Advisory Council to develop a community-driven Indicator Tracking Plan and local monitoring guidelines and ensure that all Partners comply with the Indicator Tracking Plan.

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7 5.12 Reporting. The City and its Partners shall be responsible for any and all required reports, including but not limited to Progress Reports, Indicator Reports, Budget Reports, and Close- Out Reports.

Section 6. PROJECT PARTNERS - ROLES AND RESPONSIBILITIES.

Partners are responsible for implementing specific strategies stipulated within the Collaborative’s workplan, and will utilize their staff capacity, expertise, and organizational/project management abilities to deliver on their commitments within the overall workplan. Partners have a funded role in implementing a specific role of the Proposal and Grant Agreement
The following Entities will serve as Partners on Coachella Community Resilience Center for the term of the CRC Grant. Unless otherwise noted, their responsibilities will be executed at the CCRC.
a. Hidden Harvest
(1) Responsible for overall outside grounds maintenance. (2) Responsible for the operation and maintenance of the campus vegetable beds and fruit-bearing plants.
(3) Responsible for distribution of food to the community. (4) Participate in regular Collaborative meetings.
b. The Latino Equity Advocacy & Policy Institute
(1) Responsible for the operation and maintenance of the CCRC’s rideshare fleet.
(2) Responsible for managing the pick-up and drop-off of community members at approved local sites, including, but not limited to, healthcare facilities and the initiatives.
(3) Participate in regular Collaborative meetings.
c. Regents of the University of California at Berkeley
(1) Responsible for ensuring that all data that the Grantee and Partners are required to track pursuant to the Grant Agreement are tracked appropriately and reported on in the appropriate timeframe and format.
(2) Participate in regular Collaborative meetings.
d. GRID Alternatives Inland Empire
(1) Responsible for sourcing and installing the CRC facility’s rooftop solar photovoltaic system.
(2) Responsible for sourcing and installing the CRC’s facility backup battery for emergency energy generation.
(3) Responsible for supporting Outreach regarding the CCRC and energy. (4) Participate in regular Collaborative meetings.
e. County of Riverside Emergency Management Department
(1) Responsible for determining procedures for CRC facility emergency activation.
(2) Responsible for conducting emergency response education and trainings. (3) Participate in regular Collaborative meetings.

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8 Members
Other Entities that are not the Grantee and Partners will be considered Members of the Collaborative. Members are residents, organizations, and other Entities that support decision- making, direction, and implementation of the CRC Grant. Members will assist with the execution of the grant agreement and provide valuable services that enhance the value of the Coachella Community Resilience Center. Depending on a singular agreement between each Member and the City, some Members may be compensated by the City for their contribution to the CCRC.

The following Entities will serve as Members of the Coachella Community Resilience Center for the term of the CRC Grant. Unless otherwise noted, their responsibilities will be executed at the CCRC.
a. Arteco
(1) Responsible for the overall day-to-day operation of the CRC facility, maintaining the building and ensuring safe and habitable conditions at all times.
(2) Responsible for conducting routine and major maintenance on the CRC facility and buildings on campus grounds.
(3) Responsible for ensuring the CRC facility is accessible to the public during appropriate times and events.
(4) Participate in regular Collaborative meetings.
b. Sarvadoya Institute
(1) Responsible for leading gardening and agricultural demonstrations (2) Responsible for teaching and providing resources on sustainable agriculture and landscaping practices.
(3) Responsible for the maintenance and operation of the demonstration and community gardens
(4) Participate in regular Collaborative meetings.
c. Orange County Inland Empire Small Business Development Center Network (1) Responsible for assisting small business requesting support through the CCRC or that are part of the small business incubation program.
(2) Responsible for supporting prospective business owners with the creation of a business plan.
(3) Participate in regular Collaborative meetings.
d. TODEC Legal Center, Perris
(1) Responsible for educating community members about
heat illness and preparation/mitigation strategies.
(2) Responsible for leading programs focused on community empowerment. (3) Responsible for operating and managing farmworker support programs. (4) Participate in regular Collaborative meetings.

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9 e. Riverside Latino Commission on Alcohol & Drug Abuse Services, Inc (1) Responsible for conducting mental and developmental health awareness campaigns and programs for community
members.
(2) Participate in regular Collaborative meetings.
f. University of California at San Diego Office of Innovation and Commercialization
(1) Responsible for managing the small business incubator program. (2) Responsible for conducting regular workforce training and development (3) Participate in regular Collaborative meetings.
g. Riverside University Health
(1) Responsible for providing education about heat illness, asthma, and other preventative health topics.
(2) Participate in regular Collaborative meetings.
h. Southern California Mountains Foundation (Urban Youth Conservation Corps) (1) Responsible for supporting composting activities, tree planting, workforce training and development.
(2) Participate in regular Collaborative meetings.
i. RAICES Cultura
(1) Responsible for curating, maintaining, and operating the CCRC art gallery. (2) Participate in regular Collaborative meetings.

6.1 Co-Applicants. Each Project Partner shall be a Co-Applicant to the CRC Grant Application and shall carry out all responsibilities associated with its respective Project(s) as directed by the City and in accordance with the Performance Terms.

6.2 Community Members. Each Community Member (as defined in Section 10.2 below) will hold one seat on the Advisory Council.

6.3 Representation on Advisory Council. Each Project Partner and Community Member shall hold seats on the Advisory Council.

6.4 Working Group Participation. Each Project Partner shall participate in one or more Working Group, based on the respective "project type" that it intends to implement, as outlined in Appendix B to the CRC Guidelines and as appropriate with regard to the size of its Project. Participation in a Working Group requires attendance at regular meetings, coordination with organizations doing like-projects in the Working Group, joint problem-solving and resource-sharing, coordination of community engagement and outreach activities, joint development and input on data tools and metrics, the timely submission of data for reports to the Advisory Council, and preparation of materials for public dissemination. Project Partners may agree to lead a Working Group, taking on the relative duties required of that position.

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10 6.5 Project Development. Each Project Partner shall develop ideas for programs and projects that directly impact neighborhood quality in the Project Area and shall create scope(s) of work for its respective Project(s) in alignment with the vision of the CCRC Plan.

6.6 Implementation of Project. Each Project Partner shall oversee the implementation of its respective Project, in accordance with Performance Terms, and with respect there to shall:
a. Secure all necessary governmental approvals, reviews, licenses, or permits; b. Immediately notify the City and the Advisory Council of any change in schedule, design, or outcome so that the determination can be made as to whether State review and/or a change to the GHG calculation is required; c. If metric targets are not met, the Advisory Council will discuss potential issues, challenges, or barriers to success, and make recommendations for technical assistance, programmatic adjustments, or other interventions. Underperforming Partners will be asked to develop a program improvement plan, for their respective project, that identifies specific and measurable goals, outcomes, and indicators of success within a specific timeline;
d. Prepare and propose solutions and an action plan to address any issues as they arise, working collaboratively with other Parties, subcontractors, and stakeholders to ensure that its Project does not deviate from its intended purposes and the expectations of the Coachella Prospera initiative; e. Ensure that there are no conflicts between policies or restrictions on sources of funds needed to complete Projects; and
f. Refrain from using CRC Grant Funding to supplant Leverage Funding.

6.7 Implementation Policies. Each Project Partner agrees to participate in and incorporate the following implementation policies, as appropriate to its respective project: The Community Engagement Plan, the Workforce Development Plan, and the Displacement Avoidance Plan. Project Partners agree to abide by the goals set forth in the Workforce Development Plan when procuring any portion of work associated with their respective Project and when hiring any related temporary or permanent positions, unless the Project Partner is a public entity, in which as it is required to comply with its agency's applicable hiring and procurement statutes.

6.8 Hiring Subcontractors. Project Partners may contract with Subcontractors for needed administrative, design, construction, engagement, or implementation support for Projects. City's obligation to pay the Project Partner is an independent obligation from the Project Partners' obligations to pay their respective Subcontractors. With regard to Subcontractors:
a. Project Partners are entitled to make use of their own staff and Subcontractors as identified in their respective Budget and Work Plan. b. Project Partners shall manage, monitor, and accept responsibility for the

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11 performance of their own respective staff and Subcontractors and shall conduct their respective project activities and services consistent with professional standards for the industry and type of work being performed under this Partnership Agreement.
c. Nothing in this Partnership Agreement or otherwise shall create any contractual relationship between the City and any Subcontractors retained by a Project Partner, and no Subcontractor will relieve the Project Partner of its obligations under the Agreement.

6.9 Reporting. Each Project Partner shall submit all required supporting documentation, as set forth in Section 10.5, to demonstrate that the work for which it is seeking reimbursement has been completed. Each Project Partner is responsible for its respective Project and shall develop, prepare, and submit regular updates to the City and the Advisory Council regarding its progress toward Project objectives, shall routinely update the information management platform regarding Project schedule and objectives, and shall provide appropriate photos, stories, and meeting and event notices in a timely fashion to the City and Advisory Council. Any Partner requesting Advance Payment, if it is made available to the City of Coachella, shall adhere to the process defined in Section 4.2.

6.10 Recordkeeping. Each Project Partner shall maintain its own records in accordance with Performance Terms and shall establish an official file for each Project with adequate documentation supporting each action taken with respect to the Plan, including letters and email correspondence, financial records (including agreements and any associated documents with Subcontractors and receipts), engagement documentation, required reports, data, readiness and compliance documentation. Each Project Partner shall make such records available to the City for inspection. All such records shall be clearly identifiable. Each Project Partner and its Subcontractors shall allow inspection of all work, data, documents, proceedings, and activities related to the Partnership Agreement for a period of four (4) years from the day after the last day of the Performance Period.

Section 7. DATA PARTNER- ROLES AND RESPONSIBILITIES.

7.1 Co-Applicant. Data Partner shall be a Co-Applicant to the CRC Grant Application and shall hold the City and its Project Partners accountable to the specific impact goals of their respective Project.

7.2 Representation on the Advisory Council; Reporting Role. Data Partner shall hold a seat on the Advisory Council and shall lead a discussion with the Advisory Council, quarterly, to review and analyze the Data Dashboard indicators to track Partners in connection with their respective performance goals and to help them understand initiative-wide progress toward their goals. If metric targets are not met, the Advisory Council will discuss potential issues, challenges, or barriers to success, and make recommendations for technical assistance, programmatic adjustments, or other interventions. Underperforming Partners will be asked to develop a program improvement plan for their respective project that identifies specific and measurable goals, outcomes, and indicators of success within a specific timeline.

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12 7.3 Hub and Working Group Participation. As the objective data manager, the Data Partner shall coordinate with the Community Engagement Working Group, the Advisory Council, and any other Hub or Working Grouping wherein its expertise is needed, as assigned by the City.

7.4 Community Engagement. Data Partner, in coordination with the Outreach Partner, shall engage residents and businesses in an annual survey geared toward tracking communitywide indicators to determine if Projects are changing attitudes, behavior, health, and circumstances for the COACHELLA COMMUNITY RESILIENCE CENTER. Data Partner shall identify publicly available data (e.g., Census, Bureau of Labor Statistics) for tracking neighborhood and community-level metrics, including stress levels, rates of chronic disease, and community cohesion.

7.5 Tracking. Data Partner shall be responsible for ensuring that all data that Parties are required to track pursuant the CRC Grant Agreement are tracked appropriately and reported on in the appropriate timeframe and format. Data Partner shall in the first quarter of the CRC Grant Term:
a. Work closely with the City, the Advisory Council, and community stakeholders to identify specific indicators that will be tracked over time to understand Project quality and to assess public health, economic development, GHG reductions, and other project-specific outcomes above and beyond those required under a CRC Grant Agreement. The final list of additional indicators will be approved by the Advisory Council.
b. Inventory and analyze how indicators are used for decision-making or quality improvements, which indicators are governed by regulatory requirements, and how data variables are defined (i.e., a data dictionary). This process will allow the Data Partner to recommend common variables for easy data integration.
c. Create the Data Collection Plan.
d. Create a Data Dashboard that provides monthly, quarterly, and annual reports on key indicators that the Advisory Council defines and that are required by the State in the CRC Grant Agreement.

7.6 Training. Data Partner shall ensure that Project Partners are meeting their data collection requirements. Data Partner shall train all Project Partners as applicable on what data to collect and how to collect their assigned data and report the data to meet State requirements and the CRC Grant Agreement.

7.7 Support. Data Partner shall provide support to Project Partners if they are facing obstacles or challenges in their data collection efforts.

7.8 Data Sharing. Data Partner shall work to develop data share agreements that allow Partners to participate in a centralized data portal for inputting and accessing data and monthly data reports.

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13 Section 8. NON-DISPLACEMENT PARTNER - ROLES AND RESPONSIBILITIES.

8.1 Co-Applicant. Non-Displacement Partner shall be a Co-Applicant to the CRC Grant Application and shall work under contract with the City to prevent displacement by actively assisting the residents in the Project Area in matters of foreclosure avoidance and tenants' rights.

8.2 Representation on Advisory Council; Reporting Role. Non-Displacement Partner shall hold a seat on the Advisory Council and shall lead efforts to implement the Displacement Avoidance Plan, analyze the effectiveness of existing policies and programs on residents and businesses, make modifications as necessary, and report regularly to the Advisory Council on related non-displacement efforts.

8.3 Services and Programs. Non-Displacement Partner shall:
a. Assist with implementation of Inclusionary Housing policies; b. Provide tenant advocacy and referrals to low cost legal representation, including conducting intake and evaluations, and helping with transportation, translation, and general advocacy obligations; and c. Conduct a series of workshops focusing on financial education, homeownership, tenants' rights, and local resources.
d. Help form a Small Business Alliance and provide grant funding assistance to small businesses who may have code compliance issues.

8.4 Reporting. Non-Displacement Partner shall keep a database of all clients and the services that it receives and shall provide quarterly updates to the Advisory Council. Non-Displacement Partner shall meet the following reporting requirements:
a. General Reporting Requirements.
(1) All reports must be completed using the templates attached to the CRC Grant Agreement or provided by the City.
(2) The first reporting period will begin on the start date of the CRC Grant Agreement by and between the City and SGC.
(3) All reports must be submitted to the City on the due date specified by the City. When the report due date falls on a weekend or state recognized holiday, reports will be due on the first working day that follows. (4) All reports must be signed by the signatory to this Partnership Agreement. (5) City and SGC may request to verify reports through methods that include, but are not limited to: supporting documentation, site visits, conference calls or video conferencing.

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14 b. Bi-Monthly Progress Reports. Non-Displacement Partner shall complete BiMonthly Progress Reports using the template attached to a CRC Grant Agreement.

Annual Reports. Non-Displacement Partner shall complete an annual progress report, an annual leverage funding report, in accordance with Performance Terms, an Indicator Tracking Report, and a detailed Work Plan and Budget using the templates included in a CRC Grant Agreement, once per year.

Section 9. OUTREACH PARTNER - ROLES AND RESPONSIBILITIES.

9.1 Co-Applicant. Outreach Partner shall be a Co-Applicant to the CRC Grant Application and shall be responsible for the development of community outreach tools and the facilitation of local participation.

9.2 Representation on Advisory Council; Implementation of Community Engagement Plan.

Outreach Partner shall hold a seat on the Advisory Council and shall lead efforts to implement the Community Engagement Plan.

9.3 Community Engagement. Outreach Partner shall coordinate and support resident involvement in major decisions, develop and manage a coalition of stakeholders in support of the Plan, and work with relevant stakeholders to increase the involvement of neighborhood residents, businesses, nonprofits, and grassroots and faith-based organizations.

9.4 Reporting. Outreach Partner shall track all outreach efforts and provide quarterly updates to the Advisory Council.

Section 10. COLLABORATIVE STRUCTURE.

10.1 General. The Collaborative shall initially consist of the fourteen (14) Entities party to the Partnership Agreement. After the ratification of the Grant Agreement and Partnership Agreement, three (3) “Community Seats”, to be filled by individuals who reside in the City, will be added to the Collaborative. Preference for occupation of the Community Seats will be given to persons who identify as part of a priority population, as defined by the Proposal. Each entity that is part of the Collaborative will have the ability to suggest agenda items for Collaborative meetings. The decisions made by the Collaborate are binding and should be executed by the applicable members of the Collaborative, pending compliance with the Grant Agreement as outlined in Section (D), Subsection (a).
a) Changing the Governance Structure. In an instance where an entity of the Collaborative wishes to amend the structure of the Collaborative, the entity should ensure that the request is made in writing and submitted to the City at least ninety-six (96) hours before a meeting. The change will be submitted to the SGC for approval after being approved by at least a two-thirds majority of Collaborative members.
b) Adding or Removing Entities. Any organization or individual that is a party

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15 to this Partnership Agreement will be a member of the Collaborative, so removal or addition of a party to this Partnership Agreement will likewise remove or add a member to the Collaborative. If needed to enhance or supplement the responsibilities of the Collaborative in upholding the Proposal, Partnership Agreement, Grant Agreement, an entity may be added to the collaborative with at least a two-thirds majority vote of Collaborative members. Collaborative Entities can be removed with a twothirds majority vote if found to be negligent or unable to execute their responsibilities as listed in the grant agreement. Any Collaborative entity can suggest another entity for inclusion to or expulsion from the Collaborative.
(1) As it concerns the Community Seats, the City may, at any time, increase the number of Community Seats, but may not otherwise decrease the number of Community Seats below that which is set forth in this Partnership Agreement. Members in the Community Seats may resign, at any time, upon written notice to the City. c) Entity Departure or Resignation. If an Entity voluntarily resigns or disbands, the Collaborative will seek to find an organization of a similar mission and vision to fulfill the responsibilities formerly entrusted to the departed Entity. Preference should be given to Entities comprised of an individual or individuals who live or work in the City. If a remaining Entity assumes the responsibilities of the departed Entity, the Collaborative should seek to replace the departed Entity with a community-based organization and/or community resident that serves priority populations in the community. In this instance, it is not important that the new Entity assumes the responsibilities of the departed entity. Approving a new entity shall follow the guidelines set forth in Section (A), Subsection (b). d) Officers. At its first meeting, the Collaborative, by affirmative vote of a majority of Members present at the meeting, shall appoint members to serve as Chair, Vice Chair, and Secretary of the Collaborative. The Treasurer shall be the City. Terms shall be for one year (1) and rotate on an annual basis to ensure shared governance. The Chair will lead Collaborative meetings and will be assisted in its duties by the Vice Chair.

The Secretary will be responsible for recording meeting minutes and ensuring that the minutes are shared with the City for public notice. The Secretary will also be responsible for sending meeting agendas to interested Entities, unless this task is otherwise delegated in part to another member of the Collaborative. Other Officer duties will be determined by the Collaborative in the Bylaws, as outlined in Section (B), Subsection (c).

10.2 Meetings. To establish order and efficiency, upon the City's issuance of the Notice to Proceed, the Collaborative shall meet once a month until all Community Seats, Bylaws, and communication processes are fully established ("Establishment Phase").

The Establishment Phase shall not exceed six (6) months under any circumstances.

After the completion of the Establishment Phase, the Collaborative shall conduct public meetings at least on a quarterly basis. Until the election of Officers, as defined in Section (A) and Subsection (d), and the establishment of bylaws and the assignment of regular Collaborative meeting duties, as defined in Section (B) and Subsection (c),

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16 the City will organize and lead Collaborative meetings and draft the agenda for Collaborative meetings.
a. Location. Meetings shall be held within one mile of the CCRC facility, within the area administered by the City, at a time and location previously determined by the Collaborative members present at the signing of the Partnership Agreement. After the CRC facility is complete, meetings will take place at the CRC Facility. Meeting venues should support the facilitation of hybrid inperson and virtual meeting formats. b. Presentation. Meetings will be hybrid format, held both in-person and virtually, unless an emergency decision is needed and/or extenuating circumstances prevent the meeting from occurring in person or force the meeting to be held in- person. Unless required to do so by the City or a simple majority vote, Collaborative members may choose to attend meetings in-person or virtually, except for the City or Collaborative-appointed administrator who facilitates the technology necessary to host the hybrid meeting. This person must attend Collaborative meetings in person.
c. Bylaws. At its first meeting, the Collaborative shall discuss governance procedures and set key priorities for managing future meetings. At the conclusion of the first meeting, the Collaborative, by affirmative vote of the simple majority of Entities present at the meeting, shall appoint five (5) entitles to draft bylaws for the collaborative stakeholder structure and set the priorities of the Collaborative. The bylaws and priorities shall conform to the Grant Agreement and general terms and intent of this Partnership Agreement and shall become effective upon adoption by the Collaborative. d. Notice. City shall ensure that meeting agendas and materials are distributed to Collaborative members at least twenty-four (24) hours before a closed meeting. The Collaborative shall make reasonable efforts to provide live translation services, when requested, and the agendas and presentation materials in Spanish and English, if needed.

A. Public meetings. After the end of the established period, the Collaborative will begin to hold meetings, based upon the schedule outlined in Section (B). All meetings, except when requested by SGC staff or by a Collaborative entity and then approved by a simple majority (50%) of Collaborative members, will be held publicly.
a) Note. Unless otherwise noted in this section, public meetings will follow the guidelines as listed in Section (B)
b) Open and Public. Meetings shall be open and public and shall be facilitated in a manner that promotes equity, respect, and resident empowerment, including Spanish translation. To maximize public participation, the Collaborative shall generally limit discussion to items appearing on the duly noticed and published agenda. However, to support flexibility and responsiveness to evolving community needs, Collaborative members may propose time-sensitive or emerging topics for brief discussion during meetings. Such items may be introduced in a designated segment near the end of each agenda. Any substantive action on these topics shall be deferred to a future meeting to allow for public notice and participation. Each meeting agenda shall include an item at the beginning of the agenda for public comment for items not on the agenda so that the public has an opportunity to address the Collaborative regarding all matters within the Collaborative's purview.

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17 Additionally, the public shall have the opportunity to speak on any item on the agenda prior to the Collaborative's discussion of or decision on that item.
c) Non-Public Meetings. When a non-public Collaborative meeting is held, the agenda and decisions from that meeting should be reported and revisited at the next regular Collaborative meeting. The agenda and notes from the meeting should be published online, and reasonable efforts should be taken to ensure English and Spanish versions are available.
d) Notice. City shall ensure that meeting agendas and materials are published on a City-hosted webpage and posted inside the CRC facility in a location accessible to the public at least seventy-two (72) hours before a meeting. Agendas shall contain item descriptions that set forth the matter to be discussed with reasonable particularity so that the public is able to understand the subject to be discussed and the action to be taken.

The Collaborative shall make reasonable efforts to provide live translation services, when requested, and the agendas and presentation materials in Spanish and English. In order to facilitate greater public participation, the Collaborative shall also make efforts to forward the agenda and materials to specific residents, businesses, and non-governmental organizations in the community who may have a particular interest in an agenda item.

Notwithstanding the foregoing, the Collaborative recognizes that, in some circumstances, decisions and changes related to CRC Grant Implementation may require more expedient action. In the case of an emergency decision, discussion and notification may be made via email or virtual meeting with the Collaborative members and a recommendation formed with the necessary affirmative votes via virtual meeting or email.

Such decisions shall be reported and revisited at the next regular Collaborative meeting.

B. Decision-Making and dispute resolution. All Entities that form the Collaborative will have equal authority to vote on issues and exercise the rights as delegated to them by this Partnership Agreement, regardless of the status of their entity as defined in the Proposal or this Partnership Agreement. a) Decision-Making. The Collaborative Stakeholder Structure is designed to foster transparent, inclusive decision-making, where each participating partner and community representative has an equal voice. This approach ensure that community-based organizations and residents remain integral to governance and decision-making throughout the grant term. (1) Equal Representation and Voting Authority. Each entity within the Collaborative holds equal voting power. Each entity will have one (1) vote on all key decisions, ensuring equitable influence in shaping the project’s direction.
(2) Inclusive Agenda Setting. Agenda items for Collaborative meetings will be submitted in advance, allowing all entities, including community representatives, to suggest topics for action items.

Agendas will be distributed to all members at least one week prior to the meeting.
(3) Types of Decisions. Project scope and activity approval, resource

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18 allocation, community engagement initiatives, and policy development.
(4) Consensus-Building and Simple Majority. While consensus is the goal, if it cannot be reached, decisions will be made by a simple majority of entities present.
(5) Documentation and Communication. All voting outcomes, including dissenting options will be documented. Summaries of decisions and their rationales will also be shared in a format accessible to the wider community to maintain transparency.
(6) Annual Review of Decision-Making. The Collaborative will conduct an annual review of the decision-making process to ensure it continues to serve the community’s needs. Adjustments will be made based on feedback from community representatives and member organizations.
b) Dispute Resolution. Disputes shall be defined as substantive disagreements or material issues that arise regarding the interpretation, implementation, or outcomes of the CCRC initiatives. If the Collaborative is unable to reach consensus on a matter, the following steps shall be taken:
(1) Presentation of Issue and Initial Review. All substantive changes or material issues related to implementing the CCRC shall be presented to the Collaborative at a regularly scheduled meeting. (2) Collaborative Discussion and Attempted Consensus. If the Collaborative is unable to reach consensus on a matter, the City shall pursue conflict resolution initiatives.
(3) Collaborative Member Input on Resolution Strategies. Any Collaborative entity may suggest conflict resolution initiatives or methods to address the division.
(4) Conflict Resolution Initiatives. Addressing the division may include the following measures:
• Third-Party Mediation
• Further Community Outreach
• Proposal Modification
(5) Documentation and Reporting. Detailed records of discussions, proposed solutions, and feedback from all involved parties shall be maintained.
(6) Final Resolution and Majority Support. It is the goal of the process to have all recommendations be supported by the majority of the Collaborative.

10.3 Bylaws. At its first meeting, the Advisory Council shall discuss governance procedures and set key priorities for managing future meetings. At the conclusion of the first meeting, the Advisory Council, by affirmative vote of the majority of Members present at the meeting, shall appoint five (5) Members to draft bylaws for the collaborative stakeholder structure and set the priorities of the Advisory Council. The bylaws and priorities shall confirm to the general terms and intent of this Partnership Agreement and shall become effective upon adoption by the Advisory Council.

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19 10.4 Officers. At its first meeting, the Advisory Council, by affirmative vote of a majority of Members present at the meeting, shall appoint members to serve as Chair, Vice Chair, and Secretary of the Advisory Council. The Treasurer shall be the City. Terms shall be for one year (1) and rotate on annual basis to ensure shared governance.

10.5 Working Group Implementation. Each Partner shall designate at least one representative to sit on each of the following Working Groups: City Oversight Working Group, the Technical and Design Review Working Group, the Community Engagement Working Group, the Workforce Working Group, and the Displacement Avoidance Working Group. The composition and operations of each Working Group shall be as follows:
a. City Oversight Working Group. In order to effectively resolve issues among and between Project Partners and community stakeholders related to implementing work, City agencies necessary for plan implementation (e.g., Public Works, Parks and Recreation, Community and Economic Development, and Public Utility) shall form a Working Group to meet on a Bi-monthly basis to collaborate, prioritize, streamline and track the overall progress of the CCRC Plan. Other departments and resources will be called in on an as-needed basis to ensure problems are solved rapidly and thoughtfully. This Working Group will advise the Advisory Council on critical issues related to project feasibility and implementation and provide suggestions for how to resolve issues or expedite project completion. The Community & Economic Development Departments will convene and lead this working group.
b. Technical & Design Review Working Group. To evaluate potential changes to the Plan through the implementation process, a technical and design review working group shall be formed. This Working Group shall meet with Partners who are requesting changes or modifications to their respective projects for the purpose of evaluating the feasibility and challenges related to the request. This Working Group will be responsible for communicating with the City on potential changes or feedback on implementation challenges. The City will share this information with SGC. This Working Group shall report to the Advisory Council on recommendations for modifications to the CCRC Plan. The City will be responsible for convening this working group.
c. Community Engagement Working Group. Community Engagement Working Group shall be led by the Outreach Partner and shall include a representative from each Hub, a team of community members hired to do community engagement work, the City, and all communication-related Subcontractors hired to work on the CCRC Plan. This Working Group shall coordinate and plan outreach/engagement activities and efforts, craft communication messages, provide input on website and other social media design, ensure community engagement and participation for planning and implementing larger community events in the Project Area, and recruit grassroots organizations and networks to assist in community -based data collection, and dissemination of information and notices.

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20 d. Displacement Avoidance Working Group. Workforce Working Group shall be established by the County and utilized by all Partners as necessary for advice and coordination on all training and hiring opportunities within each Project Type. Workforce Working Group will assist in job mapping, local labor force referrals, developing, and advising on training modules, and connecting Partners to education and workforce partners. e. Displacement Avoidance working Group. Displacement Avoidance Working Group shall be overseen by the Non-Displacement Partner. This Working Group will allow the Non-Displacement Partner to coordinate its displacement avoidance efforts and to make sure that a lens of antidisplacement is incorporated in the implementation of all CCRC Projects.

10.6 Community Representation. Parties acknowledge that community representation throughout the process is integral for the success of the COACHELLA COMMUNITY RESILIENCE CENTER, and Parties take all reasonable measures to engage the public, including but not limited to the following:
a. Working Groups, Hubs, and the Advisory Council will be forums wherein community stakeholders and Partners are able to participate in the discussion and decision-making process.
b. City will use existing local community groups and resident organizations to publicize meetings and utilize its Partners to assist in community outreach and engagement. The City will ensure that Spanish translation is available and that materials are provided in English and Spanish. c. City shall consult with the Partners and community stakeholders privately and in Working Group settings to ensure clear messaging and communication on goals and requirements, address conflicts and roadblocks as they arise, and ensure that decisions are well-informed and made quickly to guarantee success.

10.7 Accountability. City shall work with Partners and stakeholders to engage them on what measures the community would like to see to ensure accountability throughout the process, including but not limited to the following:
a. In order to be accountable to the community, the City and the CoApplicants commit to regular tracking of project metrics. b. If metric targets are not met, the Advisory Council will discuss potential issues, challenges, or barriers to success, and make recommendations for technical assistance, programmatic adjustments, or other interventions.

Underperforming Partners will be asked to develop a program improvement

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21 plan, for their respective project, that identifies specific and measurable goals, outcomes, and indicators of success within a specific timeline. All Projects will include strong levels of community engagement and input and are required to report out to their respective Hubs, allowing for peer-to-peer accountability and evaluation as well as direct community accountability. c. Data Partner will engage residents and businesses in a survey geared towards developing communitywide indicators that can be tracked to determine if the CRC investments are changing attitudes, behavior, health, and circumstances for the Project Area.
d. Advisory Council meetings will be open to the public, with clear agendas, minutes and a record of attendance to ensure regular accountability. e. City is responsible for ensuring the accountability of its Co-Applicants, Partners, and Working Groups to meet their responsibilities and implement their Projects in a timely fashion, in accordance with their Work Plan and within their budget allocation.
f. City will dedicate staff to monitor all Projects, participate in Hubs and Working Groups, and track progress through data dashboards and utilization of specific project management software and smart sheets that create charts and allow for task collaboration. Utilizing this software allows the City to measure progress and determine early on when tasks and timelines are not being met.
g. City, as Lead Applicant, will meet with Co-Applicants when items begin to get flagged as late and develop appropriate work plans to address issues as they arise.
h. City and Hub Leads will engage in site visits to visually inspect progress and build out of all projects and will utilize its Technical and Design Working Group with all accountability steps.

Section 11. TERM AND TERMINATION.

11.1 Term. This Partnership Agreement shall become effective as of the date on which the last Party executes this Partnership Agreement ("Effective Date"). The Term shall commence on the Effective Date and continue for five (5) years thereafter and shall automatically terminate unless otherwise extended by a written amendment to this Partnership Agreement executed by all of the Parties.

11.2 Termination. City reserves the right to terminate this Partnership Agreement for convenience upon thirty (30) days' written notice to the Co-Applicants. Co- Applicants reserve the right to terminate their participation in this Partnership Agreement for convenience upon thirty (30) days written notice to the City. This Partnership Agreement shall automatically terminate if the COACHELLA COMMUNITY RESILIENCE CENTER Application does not receive a grant award.

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22 11.3 Co-Applicant Substitution. City, as the Lead Applicant, along with its Co-Applicants to this Partnership Agreement, may replace a non-performing Partner after the following steps have been taken:
a. Meet and consult with the under-performing Partner to understand the challenges that are keeping them from meeting targets;
b. Develop a Performance Improvement Plan (PIP) and timeline. In addition to creating a PIP, the Advisory Council will assist in identifying a third-party consultant to provide technical assistance if needed;
c. After all measures have been implemented and a Partner is still underperforming, the City, Co-Applicants, and Advisory Council will vote to remove the existing under-performing Partner and vote to select a suitable replacement plan to keep the project moving forward;
d. The City and its Co-Applicants will identify a replacement Partner.

11.4 Work Product. Each Co-Applicant shall deliver its Work Product to the City in Event of Termination.

11.5 Reimbursement. A Co-Applicant may submit a final request for reimbursement within sixty (60) days of termination. City shall review and seek reimbursement for all Co-Applicant sums for services actually performed and properly accounted for prior to the effective date of termination. No reimbursement submittals will be processed if received more than sixty (60) days after termination. Requests for reimbursement shall include invoices and any other necessary documentation, as determined by subsequent agreement between the City and the Co-Applicant.

Section 12. INDEMNIFICATION.

Each Partner shall indemnify, defend, and hold the City and the City's officers, agents, and employees harmless from all damages, costs and expenses, including reasonable attorneys' fees, in law or equity, that may arise or be incurred due to the intentional or negligent acts, errors, or omissions of that Partner, its officers, agents, or employees, in the performance of this Partnership Agreement.

City shall indemnify, defend, and hold each Partner harmless from all damages, costs and expenses, including reasonable attorneys' fees, in law or equity, that may arise or be incurred due to intentional or negligent acts, errors, or omissions of the City, its officers, agents, or employees, in the performance of this Partnership Agreement.

Section 13. INSURANCE.

13.1 General Provisions. Immediately upon the City's issuance of the Notice to Proceed, Co- Applicants shall provide satisfactory evidence of, and shall thereafter maintain during the term of this Partnership Agreement, such insurance policies

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23 and coverages in the types, limits, forms and ratings required herein. The rating and required insurance policies and coverages may be modified in writing by the City's Risk Manager or City Attorney, or a designee, unless such modification is prohibited by law. Any Party that is an authorized self-insured public entity for purposes of Professional Liability, General Liability, and Workers' Compensation warrants that it has the equivalent of the following coverages adequate to protect against liabilities arising out of the performance of the terms, conditions, or obligations of this Partnership Agreement and shall provide a self-insured affirmation letter to the City immediately upon the City's issuance of the Notice to Proceed.
a. Limitations. These minimum amounts of coverage shall not constitute any limitation or cap on a Co-Applicant's indemnification obligations. b. Ratings. Any insurance policy or coverage provided by a Co-Applicant or Subcontractors as required by this Partnership Agreement shall be deemed inadequate and a material breach of this Partnership Agreement unless such policy or coverage is issued by insurance companies authorized to transact insurance business in the State of California with a policy holder's rating of A or higher and a Financial Class of VII or higher. c. Cancellation. The policies shall not be canceled unless thirty (30) days' prior written notification of intended cancellation has been given to City by certified or registered mail, postage prepaid.
d. Adequacy. City, its officers, employees and agents make no representation that the types or limits of insurance specified to be carried by a Co-Applicant pursuant to this Partnership Agreement are adequate to protect that Co-Applicant. If Co-Applicant believes that any required insurance coverage is inadequate, Co-Applicant will obtain such additional insurance coverage as Co-Applicant deems adequate, at CoApplicant's sole expense.

13.2 Workers' Compensation Insurance. By executing this Partnership Agreement, Co- Applicant certifies that Co-Applicant is aware of and will comply with Section 3700 of the Labor Code of the State of California requiring every employer to be insured against liability for workers' compensation, or to undertake self-insurance before commencing any of the work. Co-Applicant shall carry the insurance or provide for self-insurance required by California law to protect said Co- Applicant from claims under the Workers' Compensation Act. Immediately upon the City's issuance of the Notice to Proceed, Co-Applicant shall file with City either 1) a certificate of insurance showing that such insurance is in effect, or that Co-Applicant is self- insured for such coverage, or 2) a certified statement that Co-Applicant has no employees, and acknowledging that if Co-Applicant does employ any person, the necessary certificate of insurance will immediately be filed with City. Any certificate filed with City shall provide that City will be given thirty (30) days' prior written notice before modification or cancellation thereof.

13.3 Commercial General Liability and Automobile Insurance. Immediately upon the City's issuance of the Notice to Proceed, Co-Applicant shall obtain, and shall

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24 thereafter maintain during the term of this Partnership Agreement, commercial general liability insurance and automobile liability insurance as required to insure Co-Applicant against damages for personal injury, including accidental death, as well as from claims for property damage, which may arise from or which may concern operations by anyone directly or indirectly employed by, connected with, or acting for or on behalf of Co-Applicant. The City, and its officers, employees and agents, shall be named as additional insureds under the Co-Applicant's insurance policies.
a. Co-Applicant's commercial general liability insurance policy shall cover both bodily injury (including death) and property damage (including, but not limited to, premises operations liability, products-completed operations liability, independent contractor's liability, personal injury liability, and contractual liability) in an amount not less than $1,000,000 per occurrence and a general aggregate limit in the amount of not less than $2,000,000. b. Co-Applicant's automobile liability policy shall cover both bodily injury and property damage in an amount not less than $1,000,000 per occurrence and an aggregate limit of not less than $1,000,000. All of Co-Applicant's automobile and/or commercial general liability insurance policies shall cover all vehicles used in connection with Co-Applicant's performance of this Partnership Agreement, which vehicles shall include, but are not limited to, Co-Applicant owned vehicles, Co-Applicant leased vehicles, CoApplicant's employee vehicles, non-Co-Applicant owned vehicles and hired vehicles.
c. Immediately upon the City's issuance of the Notice to Proceed, copies of insurance policies or original certificates along with additional insured endorsements acceptable to the City evidencing the coverage required by this Partnership Agreement, for both commercial general and automobile liability insurance, shall be filed with City and shall include the City and its officers, employees and agents, as additional insureds.

Said policies shall be in the usual form of commercial general and automobile liability insurance policies, but shall include the following provisions:
(1) It is agreed that the City of Coachella, and its officers, employees and agents, are added as additional insureds
under this policy, solely for work done by and on behalf of the named insured for the City of Coachella.
d. The insurance policy or policies shall also comply with the following provisions:
(1) If the policy is written on a claims’ made basis, the certificate should so specify and the policy must continue in force for one year after completion of the services. The retroactive date of coverage must also be listed.

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25 (2) The policy shall specify that the insurance provided by CoApplicant will be considered primary and not contributory to any other insurance available to the City and
Endorsement No. CG 20010413 shall be provided to the
City.

Section 14. EFFECT OF THIS PARTNERSHIP AGREEMENT.

Each Party recognizes that another Party may need additional assurances regarding the TCC funding and the scope of work related to a Project before the commencement of construction of any component of a Project, including assurances for lenders and investors. Parties agree to cooperate with each other to reach mutual agreement on the Schedule of Performance, amendments to this Partnership Agreement, and other implementation agreements or estoppel certificates necessary to provide reasonable assurances and indemnifications. Parties further understand and agree that the State of California retains the ultimate discretion to approve or deny CRC Grant funding. Each Party's execution of this Partnership Agreement is merely an agreement to the terms of the collaborative stakeholder structure, contingent upon CRC Grant funding and award.

Nothing contained in this Partnership Agreement shall be construed to require, or have the effect of requiring, the City to take any action inconsistent with any applicable law, rule or regulation which governs the City's actions.

Section 15. PURPOSE OF THIS PARTNERSHIP AGREEMENT.

The purpose of this Partnership Agreement is to formalize the partnership between the Grantee, Partners, and Members supporting the CCRC into the Collaborative and to set forth the terms by which the Collaborative will manage, coordinate, and administer Grant-related activities within the boundaries of the Project Area. As a part of its duties, the Collaborative agrees that its duties include the following:
a. Implementing activities, programs, strategies, and projects as set forth in the CRC Grant Agreement;
b. Promoting the execution of objectives and goals set forth in the CRC Grant Agreement;
c. Providing a platform for community engagement and input into implementation of activities related to the CRC Grant;
d. Performing such other functions as may be deemed necessary and appropriate to meet the objectives of this Partnership Agreement. e. Goals. Each Party affirms that the project is intended to create the necessary conditions for public and private investment in the project area of the CRC site to support the growth of community amenities and assets, such as increased public safety, quality educational facilities, improved infrastructure, increased mobility, reduced

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21 hazardous waste and carbon emissions, new local jobs, opportunities for business incubation, and other resources that are critical to the growth of a healthy and vibrant community.

Section 16. NON-DISCRIMINATION.

Parties shall not discriminate on the grounds of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, including the medical condition of Acquired Immune Deficiency Syndrome (AIDS) or any condition related thereto, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military or veteran status in the selection and retention of employees and subcontractors and the procurement of materials and equipment, except as provided in Section 12940 of the California Government Code. Further, Parties agree to conform to the requirements of the Americans with Disabilities Act in the performance of this Partnership Agreement.

Section 17. DISPUTES.

Parties agree that before any Party commences any legal or equitable action, action for declaratory relief, suit, proceeding, or arbitration regarding the CRC Grant that the Parties shall first submit the dispute to mediation through a mutually acceptable professional mediator in Coachella County. Each Party shall bear its own expenses and costs associated with the mediation. Parties shall share the cost of a mediator equally.

Section 18. MISCELLANEOUS.

18.1 Notices. Any notices, bills, invoices, or reports relating to this Partnership Agreement, and any request, demand, statement or other communication required or permitted hereunder shall be in writing to the addresses set forth on the signature pages , and shall be deemed to have been received on (a) the day of delivery, if delivered by hand during regular business hours or by confirmed facsimile during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid.

18.2 Conflict of Interest. No member, official or employee of the Parties shall have any personal interest, direct or indirect, in this Partnership Agreement nor shall any such member, official or employee participate in any decision relating to this Partnership Agreement which affects his or her personal interest or the interests of any corporation, partnership or association in which he or she is directly or indirectly interested.

18.3 Governing Law. This Partnership Agreement and any dispute arising hereunder shall be governed and interpreted in accordance with the laws of the State of California.

18.4 Venue. Any legal action related to the performance or interpretation of this Partnership Agreement shall be filed only in the Superior Court in Riverside County, California, and the Parties waive any provision of law providing for a change of venue to another location.

18.5 No Third-Party Beneficiaries. This Partnership Agreement is made and entered into for the sole protection and benefit of the Parties hereto and shall not create any rights in any third Parties. No other person or entity shall have any right of action based upon

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22 the provisions of this Partnership Agreement.

18.6 Section Headings. The Section headings herein are for the convenience of the Parties only and shall not be deemed to govern, limit, modify or in any manner affect the scope, meaning or intent of the provisions or language of this Partnership Agreement.

18.7 Compliance with Laws and Regulations; Legal Authority. By executing this Partnership Agreement, the Parties agree to comply with all applicable federal, state and local laws, regulations and ordinances. Nothing in this Partnership Agreement binds the Parties to perform any action that is beyond its legal authority.

18.8 Authority. The persons executing this Partnership Agreement or exhibits attached hereto on behalf of the Parties to this Partnership Agreement hereby warrant and represent that they have the authority to execute this Partnership Agreement and warrant and represent that they have the authority to bind the respective Parties to this Partnership Agreement to the performance of its obligations hereunder.

18.9 Assignment. The Parties shall not assign, transfer, or subcontract any interest in this Partnership Agreement without the prior written consent of the City. Any attempt to so assign, transfer, or subcontract any rights, duties, or obligations arising hereunder, without prior written consent of City shall be null, void and of no effect.

18.10 Counterparts. This Partnership Agreement may be executed in one or more counterparts, each of which shall be an original, but all of which shall constitute one and the same instrument.

18.11 Entire Agreement. This Partnership Agreement, including all exhibits and attachments hereto, is intended by the Parties hereto as a final expression of their understanding with respect to the subject matter hereof and as a complete and exclusive statement of the terms and conditions thereof and supersedes any and all prior and contemporaneous agreements and understandings, oral or written, in connection therewith. Any amendments to or clarification of this Partnership Agreement shall be in writing and acknowledged by all Parties to this Partnership Agreement.

Section 19. STATE DISCLAIMER.

Parties acknowledge that while the City has discussed the Project with the Strategic Growth Council, the State has not stated the conditions, if any, on which it would approve any approach to be funded pursuant to this Partnership Agreement. All terms and conditions stated in this Partnership Agreement or any other document regarding the Lead Applicant's or Co-Applicants' participation in the Project shall be modified as needed to meet all State requirements.

Item 14.
[SIGNATURES ON FOLLOWING PAGES.]
IN WITNESS WHEREOF, the PARTIES hereto have caused this Partnership Agreement to be executed by their duly authorized representatives on the dates set forth below.

CITY OF COACHELLA
a California general law city
By:

Name: Gabriel D. Martin, PhD
Its: City Manager
Dated: October 21, 2024
Address: 53990 Enterprise Way
Coachella, CA 92236

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GRID ALTERNATIVES INLAND EMPIRE, INC.
a Delaware nonprofit corporation
By:

Name: Jaime Alonso
Its: Executive Director
Dated: October 21, 2024
Address: 2100 Atlanta Avenue
Riverside, CA 92507

Item 14.

ARTECO PARTNERS
a company that focuses on supporting arts and community-focused projects By:

Name:

Its:

Dated:

Address: 191 West 4th Street
Pomona, CA 91766

Item 14.

SOUTHERN CALIFORNIA MOUNTAINS FOUNDATION
a California public benefit nonprofit corporation
By:

Name: Stacy Gorin
Its: Executive Officer
Dated: October 21, 2024
Address: 1355 West 26th Street
San Bernardino, CA 92405

Item 14.

ORANGE COUNTY EMPIRE SMALL BUISNESS DEVELOPMENT CENTER NETWORK a California nonprofit organization
By:

Name: Joaquin Tijerina
Its: Director, Coachella Valley SBCD
Dated:

Address: 1121 N State College Blvd
Fullerton, CA 92831

Item 14.

HIDDEN HARVEST
a California nonprofit organization
By:

Name: Christy Porter
Its: Executive Director
Dated:

Address: 85-711 Peter Rabbit Ln
Coachella, CA 92236

Item 14.

THE LATINO EQUITY ADVOCACY AND POLICY INSTITUTE
a California nonprofit corporation
By:

Name: Reynaldo Leon
Its: Executive Director
Dated: October 21, 2024
Address: 1515 E Divisadero Street, Suite #108
Fresno, CA 93721

Item 14.

RAICES CULTURA
a California public benefit nonprofit organization
By:

Name: Marnie Navarro
Its: Executive Director
Dated: October 21, 2024
Address: 1536 7th Street
Coachella, CA 92236

Item 14.

TODEC LEGAL CENTER, PARRIS
a California nonprofit organization
By:

Name:

Its:

Dated: October 21, 2024
Address: 234 S D St
Parris, CA 92570

Item 14.

SARVADOYA INSTITUTE
a nonprofit organization
By:

Name:

Its:

Dated:

Address: 1196 S San Antonio Ave
Pomona, CA 91766

Item 14.

UNIVERSITY OF CALIFORNIA AT SAN DIEGO OFFICE OF INNOVATION

AND COMMERCIALIZATION
a California nonprofit corporation
By:

Name:

Its:

Dated:

Address: 10300 North Torrey Pines Road (Third Floor)
La Jolla, CA 92037

Item 14.

RIVERSIDE COUNTY EMERGENCY MANAGEMENT SERVICES
a California nonprofit corporation
By: Name:

Its:

Dated:

Address: 450 E Alessandro Blvd
Riverside, CA 92508

Item 14.

RIVERSIDE LATINO COMMISSION ON ALCOHOL & DRUG ABUSE

SERVICES, INC
a California nonprofit organization
By: Name:

Its:

Dated:

Address: 1612 First Street
Coachella, CA 92236

Item 14.

RIVERSIDE UNIVERSITY HEALTH
a California nonprofit organization
By: Name:

Its:

Dated:

Address: 47-923 Oasis St
Indio, CA 92201

Item 14.

THE REGENTS OF THE UNIVERSITY OF CALIFORNIA
a California nonprofit corporation formed under Article IX of the California Constitution
By:

Name: Thomas Azwell
Its: Disaster Lab Director
Dated: October 21, 2024
Address: University of California, Berkeley
Sutardja Center for Entrepreneurship & Technology
College of Engineering
1923 Gridiron Way, CMS 122, MC#1768
Berkeley, CA 94720-1768

Item 14.

EXHIBIT "A"

Item 14.

EXHIBIT "B"

COACHELLA COMMUNITY RESILIENCE CENTER

Item 14.

STAFF REPORT
10/22/2025
TO: Honorable Mayor and City Council Members
FROM: Jaime Arroyo, Grants Manager
SUBJECT: Adopt Resolution No. 2025-52 Authorizing the City Manager to Execute an Agreement with the U.S. Department of Transportation for the Safe Streets and Roads for All (SS4A) Grant Program in the amount of $360,000 for the Safe Streets for Coachella Action Plan
STAFF RECOMMENDATION:

Staff recommends that the City Council consider adopting Resolution No. 2025-52 authorizing the City Manager to execute an agreement with the U.S. Department of Transportation for the Safe Streets and Roads for All (SS4A) Grant program in the amount of $360,000 for the Safe Streets for Coachella Action Plan, subject to reasonable and acceptable minor modifications by U.S. DOT as and as approval to form by City Attorney.

BACKGROUND:

On October 12, 2022 City Council adopted Resolution 2022-90 approving Master Agreement No. 08-5294S21 and Program Supplement Agreement No. 000000X76 between the State of California and the City of Coachella for the Local Road Safety Plan Project Federal Aid #LRSPL-5294(019).

The City received funding through Caltrans’ Highway Safety Improvement Program (HSIP) allocation for a LRSP. The City then contracted Kimley-Horn to help develop a Local Road Safety Plan. The plan was required in order to be eligible for further HISP funding and to provide the City with a critical planning document. The SS4A funds will be used to enhance the LRSP to a full Safety Action Plan (SAP), which will in turn help reduce traffic injuries and fatalities, while also making the City more competitive for future federal funding opportunities.

DISCUSSION/ANALYSIS:

The Safe Streets for Coachella project will develop a comprehensive Safety Action Plan to reduce traffic-related fatalities and serious injuries, particularly in underserved communities. Key activities will include analyzing crash data (20 fatalities from 2017–2021, 7.6 per 100,000 residents), identifying high-risk areas, engaging the predominantly Hispanic, monolingual Spanish-speaking community through public workshops, and proposing interventions such as safer pedestrian and bicycle pathways, traffic calming measures, and redesigned intersections. The Action Plan will be publicly available upon completion and will align with the city’s broader climate, sustainability, and equity goals, complementing initiatives like the Strategic Growth

Item 15.

Council’s Transformative Climate Communities grant.

The total project cost is $450,000.

ALTERNATIVES:

1. Adopt Resolution No. 2025-52 Authorizing the City Manager to Execute an Agreement with the U.S. Department of Transportation for the Safe Streets and Roads for All (SS4A) Grant Program in the amount of $360,000 for the Safe Streets for Coachella Action Plan

2. Not Adopt Resolution No. 2025-52 Authorizing the City Manager to Execute an Agreement with the U.S. Department of Transportation for the Safe Streets and Roads for All (SS4A) Grant Program in the amount of $360,000 for the Safe Streets for Coachella Action Plan FISCAL IMPACT:

The $90,000 in required matching funds for the Safe Streets for Coachella project has been budgeted in the City’s General Fund for Fiscal Year 2025-2026 and planned for Fiscal Year 2026- 2027.

ATTACHMENTS:

1. Resolution No. 2025-52

2. Copy of Grant Agreement

Item 15.

RESOLUTION NO. 2025-52

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

COACHELLA AUTHORIZING THE CITY MANAGER TO EXECUTE A
GRANT AGREEMENT WITH THE U.S. DEPARTMENT OF

TRANSPORTATION FOR ITS SAFE STREETS AND ROADS FOR ALL
(SS4A) GRANT PROGRAM IN THE AMOUNT OF $360,000 FOR THE

SAFE STREETS FOR COACHELLA ACTION PLAN
WHEREAS, the Infrastructure Investment and Jobs Act (IIJA) established the Safe Streets and Roads for All (SS4A) competitive grant program with $5 billion in appropriated funds over 5 years, 2022-2026. The SS4A program funds regional, local, and Tribal initiatives; and WHEREAS, funds for the SS4A grant program are to be awarded on a competitive basis to support planning, infrastructure, and behavioral and operational initiatives to prevent fatalities and serious injuries on roads and streets involving all roadway users, including pedestrians, bicyclists, public transportation, motorists, and commercial vehicle operators; and WHEREAS, the City of Coachella submitted an application and was awarded $360,000 for its Safe Streets for Coachella Plan to develop a comprehensive Safety Action Plan (SAP) to reduce traffic-related fatalities and serious injuries; and WHEREAS, a Grant Agreement is needed to be executed with the U.S. Department of Transportation before such funds can be allocated through the Safe Streets and Roads for All Grant program; and
WHEREAS, the acceptance of this grant will enable the City to advance its efforts in creating a comprehensive Safety Action Plan and become more competitive for future federal funding opportunities.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COACHELLA, CALIFORNIA, AS FOLLOWS:

SECTION 1: The City Manager is hereby authorized to execute a Grant agreement for grant funds for the purpose of obtaining financial assistance provided by the U.S. Department of Transportation.

SECTION 2: The City of Coachella hereby agrees to comply with each and all of the terms, conditions, and limitations imposed by the Grantor upon said Grant, and the City Manager is hereby authorized and directed to execute any agreements, assurance, extensions, amendments or other documents as may be necessary in connection with acceptance and implementation of said Grant as may be required by the Grantor.

Item 15.

PASSED, APPROVED and ADOPTED this 22nd day of October, 2025. ___________________________________
Steven A. Hernandez
Mayor
ATTEST:
___________________________________
Angela M. Zepeda
City Clerk
APPROVED AS TO FORM:
___________________________________
Ryan Guiboa
City Attorney

Item 15.

STATE OF CALIFORNIA

COUNTY OF RIVERSIDE

CITY OF COACHELLA
)
) ss.
)
I HEREBY CERTIFY that the foregoing Resolution No. 2025-52 was duly adopted by the City Council of the City of Coachella at its regularly scheduled meeting, held on the 22nd day of October, 2025, by the following vote of Council:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________________
Delia Granados
Deputy City Clerk

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U.S. DEPARTMENT OF TRANSPORTATION

1. Federal Award No. 2. Effective Date
See No. 16 Below

3. Assistance
Listings No.

20.939

4. Award To
City of Coachella
53990 Enterprise Way
Coachella, CA 92236-2724
Unique Entity Id.: DZD1FWED7J53
TIN No.: 95-6000693

5. Sponsoring Office
U.S. Department of Transportation
Federal Highway Administration
Office of Safety
1200 New Jersey Avenue, SE
HSSA-1, Mail Drop E71-117
Washington, DC 20590

6. Period of Performance
Effective Date of Award –36 months from the effective
date of award

7. Total Amount
Federal Share:

Recipient Share:

Other Federal Funds:

Other Funds:

Total:
$360,000
$90,000
$0
$0
$450,000

8. Type of Agreement
Grant

9. Authority
Section 24112 of the Infrastructure Investment
and Jobs Act (IIJA, Pub. L. 117–58, November
15, 2021)

10. Procurement Request No.

HSA250496PR

11. Federal Funds Obligated
$360,000

12. Submit Payment Requests To
See Article 5.

14. Description of the Project: Develop a comprehensive Safe Streets for All (SS4A) Action Plan for the City of Coachella.

13. Accounting and Appropriations Data

RECIPIENT

15. Signature of Person Authorized to Sign
___________________________________
Signature Date
Name: William B. Pattison, Jr.

Title: City Manager

FEDERAL HIGHWAY ADMINISTRATION

16. Signature of Agreement Officer
______________________________________
Signature Date
Name:

Title: Agreement Officer

Item 15.

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U.S. DEPARTMENT OF TRANSPORTATION

GRANT AGREEMENT UNDER THE
FISCAL YEAR 2024 SAFE STREETS AND ROADS FOR ALL GRANT PROGRAM This agreement is between the United States Department of Transportation’s (the “USDOT”) Federal Highway Administration (the “FHWA”) and the City of Coachella (the “Recipient”).

This agreement reflects the selection of the Recipient to receive a Safe Streets and Roads for All (“SS4A”) Grant for the Planning funds to create a Safe Streets and Roads For All (SS4A) Action Plan. This will include extensive community outreach, collision analysis and create a comprehensive plan.

The parties therefore agree to the following:

ARTICLE 1

GENERAL TERMS AND CONDITIONS

1.1 General Terms and Conditions.
(a) In this agreement, “General Terms and Conditions” means the content of the document titled “General Terms and Conditions Under the Fiscal Year 2024 Safe Streets and Roads for All (“SS4A”) Grant Program,”, dated March 17, 2025, which is available at
https://www.transportation.gov/grants/ss4a/grant-agreements under “Fiscal Year 2024.” Articles 7–33 are in the General Terms and Conditions. The General Terms and Conditions are part of this agreement. (b) The Recipient acknowledges that it has knowledge of the General Terms and Conditions. Recipient also states that it is required to comply with all applicable Federal laws and regulations including, but not limited to, the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR part 200); National Environmental Policy Act (NEPA) (42 U.S.C. § 4321 et seq.); and Build America, Buy America Act (IIJA, div. G §§ 70901-27). (c) The Recipient acknowledges that the General Terms and Conditions impose obligations on the Recipient and that the Recipient’s non-compliance with the General Terms and Conditions may result in remedial action, termination of the SS4A Grant, disallowing costs incurred for the Project, requiring the Recipient to refund to the FHWA the SS4A Grant, and reporting the non-compliance in the Federal-governmentwide integrity and performance system.

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ARTICLE 2

APPLICATION, PROJECT, AND AWARD

2.1 Application.

Application Title: Planning funds to create a Safe Streets and Roads For All (SS4A) Action Plan.

This will include extensive community outreach, collision analysis and create a comprehensive plan.

Application Date: 8/22/2024

2.2 Award Amount.

SS4A Grant Amount: $360,000

2.3 Federal Obligation Information.

Federal Obligation Type: Single

2.4 Budget Period.
36 Months
Budget Period: See Block 6 of Page 1.

2.5 Grant Designation.

Designation: Planning and Demonstration

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ARTICLE 3

SUMMARY PROJECT INFORMATION

3.1 Summary of Project’s Statement of Work.

The project will be completed in one phase as follows:

The Safe Streets for Coachella project will develop a Comprehensive Safety Action Plan to reduce traffic-related fatalities and serious injuries, particularly in underserved communities comprising 91% of the city’s 52,400 residents. Key activities include analyzing crash data (20 fatalities from 2017–2021,

7.6 per 100,000 residents), identifying high-risk areas, engaging the predominantly Hispanic, monolingual Spanish-speaking community through public workshops, and proposing interventions such as safer pedestrian and bicycle pathways, traffic calming measures, and redesigned intersections. The Action Plan will be publicly available upon completion and will align with the city’s broader climate, sustainability, and equity goals, complementing initiatives like the Strategic Growth Council’s Transformative Climate Communities grant.

3.2 Project’s Estimated Schedule.

Action Plan Schedule
Milestone Schedule Date
Planned Final Plan Publicly Available
Date:

June 30, 2028
Planned SS4A Final Report Date: August 31, 2028

3.3 Project’s Estimated Costs.
(a) Eligible Project Costs
Eligible Project Costs
SS4A Grant Amount: $360,000
Other Federal Funds: $0
State Funds: $0
Local Funds: $90,000
In-Kind Match: $0
Other Funds: $0
Total Eligible Project Cost: $450,000
(b) Reserved

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(c) Indirect Costs
Indirect costs are allowable under this Agreement in accordance with 2 CFR part 200 and the Recipient’s approved Budget Application. In the event the Recipient’s indirect cost rate changes, the Recipient will notify FHWA of the planned adjustment and provide supporting documentation for such adjustment. This Indirect Cost provision does not operate to waive the limitations on Federal funding provided in this document. The Recipient’s indirect costs are allowable only insofar as they do not cause the Recipient to exceed the total obligated funding.

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ARTICLE 4

CONTACT INFORMATION

4.1 Recipient Contact(s).

Andrew Simmons City Engineer City of Coachella 53990 Enterprise Way, Coachella, CA 92236 (760) 398-3502 [email protected]

4.2 Recipient Key Personnel.

Name Title or Position
Jaime Arroyo Grants Manager
Brianna Greenwood Senior Civil Engineer
Andrew Simmons City Engineer

4.3 USDOT Project Contact(s).

Safe Streets and Roads for All Program Manager
Federal Highway Administration
Office of Safety
HSSA-1, Mail Stop: E71-117
1200 New Jersey Avenue, S.E.

Washington, DC 20590
202-366-2822
[email protected]
and
Agreement Officer (AO)
Federal Highway Administration
Office of Acquisition and Grants Management
HCFA-42, Mail Stop E62-310
1200 New Jersey Avenue, S.E.

Washington, DC 20590
202-493-2402
[email protected]
and
Division Administrator – California
Agreement Officer’s Representative (AOR)
FHWA California Division Office
650 Capitol Mall, Ste. 4-100
Sacramento, CA 95814
916-498-5015
[email protected]

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and
Mike Shami
Discretionary Grant Manager
California Division Office Lead Point of Contact
916-498-5853
[email protected]

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ARTICLE 5

USDOT ADMINISTRATIVE INFORMATION

5.1 Office for Subaward and Contract Authorization.

USDOT Office for Subaward and Contract Authorization: FHWA Office of Acquisition and Grants Management

SUBAWARDS AND CONTRACTS APPROVAL
Note: See 2 CFR § 200.331, Subrecipient and contractor determinations, for definitions of subrecipient (who is awarded a subaward) versus contractor (who is awarded a contract).

Note: Recipients with a procurement system deemed approved and accepted by the Government or by the Agreement Officer (the “AO”) are exempt from the requirements of this clause. See 2 CFR 200.317 through 200.327.

In accordance with 2 CFR 200.308(f)(6), the recipient or subrecipient shall obtain prior written approval from the USDOT agreement officer for the subaward, if the subaward activities were not proposed in the application or approved in the Federal award. This provision is in accordance with 2 CFR 200.308 (f) (6) and does not apply to procurement transactions for goods and services. Approval will be issued through written notification from the AO or a formal amendment to the Agreement.

The following subawards and contracts are currently approved under the Agreement by the AO. This list does not include supplies, material, equipment, or general support services which are exempt from the pre-approval requirements of this clause.

5.2 Reimbursement Requests
(a) The Recipient may request reimbursement of costs incurred within the budget period of this agreement if those costs do not exceed the amount of funds obligated and are allowable under the applicable cost provisions of 2 C.F.R. Part 200, Subpart E. The Recipient shall not request reimbursement more frequently than monthly.
(b) The Recipient shall use the DELPHI iSupplier System to submit requests for reimbursement to the payment office. When requesting reimbursement of costs incurred or credit for cost share incurred, the Recipient shall electronically submit supporting cost detail with the SF-270 (Request for Advance or Reimbursement) or SF-271 (Outlay Report and Request for Reimbursement for Construction Programs) to clearly document all costs incurred.
(c) The Recipient’s supporting cost detail shall include a detailed breakout of all costs incurred, including direct labor, indirect costs, other direct costs, travel, etc., and the Recipient shall identify the Federal share and the Recipient’s share of costs. If the Recipient does not provide sufficient detail in a request for reimbursement, the Agreement Officer’s Representative (the “AOR”) may withhold processing that request until the Recipient provides sufficient detail. (d) The USDOT shall not reimburse costs unless the AOR reviews and approves the costs to ensure that progress on this agreement is sufficient to substantiate payment. (e) In the rare instance the Recipient is unable to receive electronic funds transfers (EFT), payment by EFT would impose a hardship on the Recipient because of their inability to manage an account at a financial institution, and/or the Recipient is unable to use the DELPHI iSupplier System to submit their requests for disbursement, the FHWA may waive the requirement that the Recipient use the Page 419 Item 15.

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DELPHI iSupplier System. The Recipient shall contact the Division Office Lead Point of Contact for instructions on and requirements related to pursuing a waiver. (f) The requirements set forth in these terms and conditions supersede previous financial invoicing requirements for Recipients.

ARTICLE 6

SPECIAL GRANT TERMS

6.1 SS4A funds must be expended within five years after the grant agreement is executed and DOT obligates the funds, which is the budget period end date in section 10.3 of the Terms and Conditions and section 2.4 in this agreement.

6.2 The Recipient demonstrates compliance with civil rights obligations and nondiscrimination laws, including Titles VI of the Civil Rights Act of 1964, the Americans with Disabilities Act (ADA), and Section 504 of the Rehabilitation Act, and accompanying regulations. Recipients of Federal transportation funding will also be required to comply fully with regulations and guidance for the ADA, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and all other civil rights requirements.

6.3 SS4A Funds will be allocated to the Recipient and made available to the Recipient in accordance with FHWA procedures.

6.4 The Recipient of a Planning and Demonstration Grant acknowledges that the Action Plan will be made publicly available and agrees that it will publish the final Action Plan.

6.5 Pursuant to the court’s preliminary injunction order in State of California v. Duffy, 1:25-cv00208-JJM-PAS (D.R.I.) (June 19, 2025), DOT will not impose or enforce the challenged immigration enforcement condition* or any materially similar terms and conditions, to any grant funds awarded, directly or indirectly, to Plaintiff States or local government entities within those States (collectively referred to as “Plaintiff State Entities”), or otherwise rescind, withhold, terminate, or take other adverse action, absent specific statutory authority, based on the challenged immigration enforcement condition while DOT is subject to an injunction.

DOT will not require Plaintiff State Entities to make any certification or other representation related to compliance the challenged immigration enforcement condition nor will DOT construe acceptance of funding from DOT as certification as to the challenged immigration enforcement condition.
*The challenged immigration enforcement condition:
“[T]he Recipient will cooperate with Federal officials in the enforcement of Federal law, including cooperating with and not impeding U.S. Immigration and Customs Enforcement (ICE) and other Federal offices and components of the Department of Homeland Security in the enforcement of Federal immigration law.”

6.6 There are no other special grant requirements.

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ATTACHMENT A

PERFORMANCE MEASUREMENT INFORMATION
Study Area: The City of Coachella located in Riverside County of California Table 1: Performance Measure Table
Measure Category and Description
Measurement
Frequency and
Reporting
Deadline
Costs
Project Costs: Quantification of the cost
of each eligible project carried out using
the grant
Within 120 days
after the end of the
period of
performance
Lessons Learned and
Recommendations
Lessons Learned and Recommendations:

Description of lessons learned and any
recommendations relating to future
projects or strategies to prevent death and
serious injury on roads and streets.

Within 120 days
after the end of the
period of
performance

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ATTACHMENT B

CHANGES FROM APPLICATION
Scope: N/A
Schedule: The original application listed a Period of Performance of 12 months (01/06/2025 through 12/18/2025). The start date has elapsed due to delays in submitting the draft agreement. We are requesting the period of performance to be 36 months from the award date due to anticipated delays related to consultant selection and internal process.

Budget: N/A
The table below provides a summary comparison of the project budget.

Fund Source
Application Section 3.3
$ % $ %
Previously Incurred Costs
(Non-Eligible Project Costs)
Federal Funds
Non-Federal Funds
Total Previously Incurred Costs
Future Eligible Project Costs
SS4AFunds
Other Federal Funds
Non-Federal Funds
Total Future Eligible Project
Costs
Total Project Costs

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ATTACHMENT C
[RESERVED]

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ATTACHMENT D
[RESERVED]

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ATTACHMENT E

LABOR AND WORKFORCE

1. Efforts to Support Good-Paying Jobs and Strong Labor Standards The Recipient states that rows marked with “X” in the following table align with the application:

The Recipient or a project partner promotes robust job creation by supporting good-paying jobs directly related to the project with free and fair choice to join a union. (Describe robust job creation and identify the good-paying jobs in the supporting narrative below.)
The Recipient or a project partner will invest in high-quality workforce training programs such as registered apprenticeship programs to recruit, train, and retain skilled workers, and implement policies such as targeted hiring preferences. (Describe the training programs in the supporting narrative below.) The Recipient or a project partner will partner with high-quality workforce development programs with supportive services to help train, place, and retain workers in good-paying jobs or registered apprenticeships including through the use of local and economic hiring preferences, linkage agreements with workforce programs, and proactive plans to prevent harassment. (Describe the supportive services provided to trainees and employees, preferences, and policies in the supporting narrative below.)
The Recipient or a project partner will partner and engage with local unions or other worker-based organizations in the development and lifecycle of the project, including through evidence of project labor agreements and/or community benefit agreements. (Describe the partnership or engagement with unions and/or other worker-based organizations and agreements in the supporting narrative below.)
X
The Recipient or a project partner will partner with communities or community groups to develop workforce strategies. (Describe the partnership and workforce strategies in the supporting narrative below.) The Recipient or a project partner has taken other actions related to the Project to create good-paying jobs with the free and fair choice to join a union and incorporate strong labor standards. (Describe those actions in the supporting narrative below.)
The Recipient or a project partner has not yet taken actions related to the Project to create good-paying jobs with the free and fair choice to join a union and incorporate strong labor standards but, before beginning construction of the Project, will take relevant actions described in schedule B. (Identify the relevant actions from schedule B in the supporting narrative below.) The Recipient or a project partner has not taken actions related to the Project to improve good-paying jobs and strong labor standards and will not take those actions under this award.

2. Supporting Narrative.

The Recipient will partner with local community groups to develop workforce strategies as part of the Safe Streets for Coachella project. All work for this Project will be conducted consistent with the Recipient’s hiring, employment, and procurement standards and thus support good-paying jobs. The Project will allow for free and fair choice to join a union, consistent with applicable law. Community Page 425 Item 15.

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engagement will prioritize involving monolingual Spanish speakers and other underserved residents, maximizing indirect benefits through alignment with broader city initiatives for economic competitiveness and equity.

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ATTACHMENT F

CRITICAL SECURITY INFRASTRUCTURE AND RESILIENCE

1. Efforts to strengthen the Security and Resilience of Critical Infrastructure against both Physical and Cyber Threats.

The Recipient states that rows marked with “X” in the following table are accurate:

The Recipient demonstrates, prior to the signing of this agreement, effort to consider and address physical and cyber security risks relevant to the transportation mode and type and scale of the activities.

The Recipient appropriately considered and addressed physical and cyber security and resilience in the planning, design and oversight of the project, as determined by the Department and the Department of Homeland Security.

The Recipient complies with 2 CFR 200.216 and the prohibition on certain telecommunications and video surveillance services or equipment.

2. Supporting Narrative.

N/A. This grant will not fund the purchase of Information Technology and/or Operational Technology.

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ATTACHMENT G
[RESERVED]

Item 15.

STAFF REPORT
10/22/2025
TO: Honorable Mayor and City Council Members
FROM: Andrew Simmons, P.E., Public Works Director/City Engineer SUBJECT: Resolution No. 2025-54, a Resolution of the City Council of the City of Coachella, California, Approving Final Parcel Map No. 39098 STAFF RECOMMENDATION:

Approve Resolution No. 2025-54, a Resolution of the City Council of the City of Coachella, California, Approving Final Parcel Map No. 39098.

EXECUTIVE SUMMARY:

A final Parcel Map has been prepared by an appropriately licensed professional for Parcel Map No. 39098. On January 8, 2022, the City of Coachella was granted a permanent easement for public roadway in condemnation, a permanent slope, drainage basin easement in condemnation and a permanent utility easement in condemnation. These easements are represented and documented in Final Parcel Map 39098. There have been no modifying or changing of any lines. The map is consistent with the General Plan 2035.

Final Parcel Map No. 39098 is in compliance with the eminent domain proceedings and is in accordance with the Subdivision Map Act of the State of California.

Staff recommends that the City Council Approve the Final Parcel Map 39098.

FISCAL IMPACT:

The approval of this Parcel Map will have no fiscal impact to the City of Coachella.

Attachments:

1. Resolution No 2025-54

2. Final Parcel Map 39098

Item 16.

RESOLUTION NO. 2025-54

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
COACHELLA, CALIFORNIA, APPROVING FINAL PARCEL MAP NO.
39098
WHEREAS, A final Parcel Map has been prepared by an appropriately licensed professional as Parcel Map No. 39098; and
WHEREAS, as a requirement of the Subdivision Map Act of the State of California, that map complied with said requirements; and
WHEREAS, the City Council of the City of Coachella deems it is in the best interest of the citizens of the City of Coachella, California, that this division of land is consistent with the goals and policies of the General Plan.

NOW, THEREFORE, BE IT RESOLVED, that this City Council does hereby approve said Final Parcel Map No. 39098, subject to posting required securities acceptable to the City within 120 days of adoption of this Resolution.

PASSED, APPROVED and ADOPTED this 22nd day of October 2025. ___________________________________
Steven A. Hernandez
Mayor
ATTEST:
___________________________________
Angela M. Zepeda
City Clerk
APPROVED AS TO FORM:
___________________________________
Ryan Guiboa
City Attorney

STATE OF CALIFORNIA )

Item 16.

Resolution No. 2025-54

COUNTY OF RIVERSIDE

CITY OF COACHELLA
) ss.
)
I HEREBY CERTIFY that the foregoing Resolution No. 2025-54 was duly adopted by the City Council of the City of Coachella at a regular meeting thereof, held on the 22nd day of October 2025 by the following vote of Council:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________________
Delia Granados
Deputy City Clerk

Item 16.

S U R V E Y O RP R O F E S S I O N A L L A N D AI RN FO OF C A L I T E AT SLS No. 8508 Page 432 Item 16.

Item 16.

LOT "B"
LOT "C"
N.A.P.

N.A.P.

LOT "A"

SW QUARTER
SECTION 35,
T. 5S, R.8E, S.B.M.
50TH AVENUE
LOT AQ
TRACT NO. 36494
M.M. 458 / 1-20
LOT AA
CL 50TH AVENUE
50TH AVENUE

Item 16.

STAFF REPORT
10/22/2025
TO: Honorable Mayor and City Council Members
FROM: Jaime Arroyo, Grants Manager
SUBJECT: Authorize a Sponsorship Award to Alianza Coachella Valley for its The Hue Music and Arts Festival in the Amount of $1,000
STAFF RECOMMENDATION:

Staff recommends that the City Council consider authorizing the City of Coachella to sponsor Alianza Coachella Valley’s The Hue Music and Arts Festival in the amount of $1,000.

BACKGROUND:

The Hue is an all-day, youth-led music festival held in the Eastern Coachella Valley every spring.

Members of Alianza’s Youth Organizing Council (YO-C) are responsible for all aspects of the event, from selecting the performance line-up, to promotion, venue setup, and MCing. It serves as a community-driven alternative to the Coachella music festival that takes place in the area around the same time each year. The Hue emphasizes and nurtures creativity, public speaking, and leadership skills - giving young people the tools needed to secure the necessary permits for largescale events, the ability to map event plans with City and County officials, and work on bringing local artists to the space.

DISCUSSION/ANALYSIS:

Sponsorship of the Hue Music and Arts Festival demonstrates the City’s commitment to the empowerment of its community, particularly its youth. It also strengthens the City’s support of Alianza Coachella Valley and their advocacy efforts in empowering Coachella’s residents through civic engagement. The Hue Music and Arts Festival is another example of Alianza’s community-minded efforts that benefit the public at no cost and showcases the leadership and organizing skills the youth have learned through their Youth Organizing Council.

The $1,000 sponsorship level includes:
 Listed in Alianza’s email newsletter
 Mention on a social media announcement
 Name included in the Hue 2025 program

Item 17.

ALTERNATIVES:

Authorize a Sponsorship Award to Alianza Coachella Valley for its The Hue Music and Arts Festival in the Amount of $1,000

1. Do Not Authorize a Sponsorship Award to Alianza Coachella Valley for its The Hue Music and Arts Festival in the Amount of $1,000 Not authorize the sponsorship request FISCAL IMPACT:

Funding for this sponsorship will be through the General Fund.

ATTACHMENT(S):

1. Sponsorship Request Letter

2. Sponsor Levels

Item 17.

PO BOX 38
Coachella, CA 92236
Office: (760) 972-4628
www.alianzacv.org
May 21, 2025
Dear community member,
We are youth leaders with Alianza Coachella Valley, a non-profit organization that seeks to serve the Coachella Valley through campaigns for better schools, improving the local environment and promoting youth leadership.

We are a part of Alianza’s Youth Organizing Council (YO-C), read as “yo se” (I know in Spanish). YO-C is a youth-focused program exclusively for young people in the Coachella Valley, ages 14 to 18. It is a space to express our community concerns, openly exchange ideas, find solutions, and engage in impactful advocacy. YO-C youth contribute to each of Alianza’s community-led campaigns by continuously advocating for our unique needs as youth and community members. One of our current efforts includes a water campaign, where students are conducting research to assess the quality of water at their schools. Through this project, we aim to ensure that our schools provide safe and clean drinking water for all students, a theme you will see reflected in our Hue 2025 art pieces.

The Hue Music and Arts Festival is a decade-long tradition for the Eastern Coachella Valley community that is planned entirely by YO-C program participants. The Hue brings together local musicians, artists and community partners for a day of family-friendly entertainment, celebration, artistic expression and community. Originally founded in response to the Coachella Music and Arts Festival - an event that is inaccessible to many young people and families who call our Valley home - The Hue is now a highly-anticipated annual event in the Eastern Coachella Valley. The Hue uplifts local artists and musicians, emphasizes and nurtures creativity, and promotes public speaking and leadership skills for all of us engaged in YO-C and planning the event. Working closely with Alianza Coachella Valley staff, we are given the tools to secure the necessary permits for large-scale events, the ability to map event plans with City and County officials, and work on bringing local artists to the space. The Hue allows Youth, like ourselves, to engage in “artivism” to create an environment of fun, while promoting civic education around important issues.

We are proud to announce that The Hue will return on November 22, 2025, at Veterans Park in Coachella, CA. In 2024, we had over 300 community members in attendance, and we foresee having between 500–600 attendees this year. Our goal is to raise $35,000 to underwrite The Hue 2025 event expenses and support YO-C programming. We would be honored to have your family or business participate as a community sponsor. Please see the attached sponsorship form for your review and consideration.

For any questions or to schedule a donation pick up, please feel free to reach out to our Youth Programs Manager at Alianza Coachella Valley, Karina Andalon, (323) 239-6696 , [email protected] or Director of Development & External Relations, Patricia S. Carrillo, (760) 534-6696, [email protected].

Thank you in advance!
In community,

Item 17.

PO BOX 38
Coachella, CA 92236
Office: (760) 972-4628
www.alianzacv.org
Ms. Rodrigues, 11th grade, Coachella Valley High School Ms. Romero, 11th grade, Coachella Valley High school
Ms. Villaseňor, 11th grade, Coachella Valley High School Ms. Isidoro, 11th grade, Coachella Valley High School
Ms. Bautista, 12th grade, Desert Mirage High School
Ms. Sanchez, 12th grade, Desert Mirage High School
Ms. Arredondo, 12th grade, Desert Mirage High School
Ms. Navarro, 11th grade, Coachella Valley High School
Mr. Guzman, 12th grade, Desert Mirage High School
Ms. Lopez- Bautista, 12th grade, Coachella Valley High School Ms. Delgado-Correra, 12th grade, Desert Mirage High School Ms. Lomber, 12th grade, Coachella Valley High School
Ms. Salazar, 10th grade, Coachella Valley High School

Item 17.

YOUTH

ORGANIZING

COUNCIL

ALIANZA COACHELLA VALLEY
PO Box38
Coachella, CA 92236
Office: (760) 972-4628
www.alianzacv.or&
The Hue is an all-day, youth-led music festival held in the Eastern Coachella Valley every year. Members of Alianza's Youth Organizing Council are responsible for all aspects of the event, from selecting the performance line-up, to promotion, venue setup, and MCing. It serves as a community-driven alternative to the Coachella music festival that takes place in the area around the same time each year. The Hue emphasizes and nurtures creativity, public speaking, and leadership skills - giving young people the tools needed to secure the necessary permits for large-scale events, the ability to map event plans with City and County officials, and work on bringing local artists to the space.

SPONSORSHIP LEVEL BREAKDOWN
SUPER STAR: $10,000
• Main stage Formal Recognition (Day of event)
• Showcase Business Logo on Event Video and all Event Materials • Main Stage Signage Recognition (Day of event)
• Including all of the benefits below
TOUR MANAGER: $5,000
• Mention in all Advertisements, Press Releases and Flyers • Signage recognition throughout the event venue.
• Including all of the benefits below
SONGWRITER: $3,000
FAN: $1,000
• Business logo printed on event program
• Free booth space to display your business' products and/or service • Including all of the benefits below
• Listed in Alianza's email newsletter
• Mention on a social media announcement (i.e. Facebook/Twitter) • Name included in The Hue 2024 program (Day of event)

Item 17.

Item 17.

STAFF REPORT
10/22/2025
TO: Honorable Mayor and City Council Members
FROM: Jaime Arroyo, Grants Manager
SUBJECT: Authorize a Community-Based Grant to Shay’s Warriors Life After Cancer in the Amount of $1,000 to Support its I am HOPE Services and Programming STAFF RECOMMENDATION:

Staff recommends that the City Council consider awarding a Community-Based Grant to Shay’s Warriors Life After Cancer in the amount of $1,000 to support its I am HOPE services and programming.

BACKGROUND:

The Community Based Grant Program was established in 2010 and allows the City of Coachella to offer financial assistance to local nonprofit organizations, schools, youth-serving organizations, and other community-based organizations that provide essential services, programs and activities to residents in Coachella. Applicant organizations are only eligible to submit one application for consideration each fiscal year and must be legally established with non-profit or tax-exempt status, be based in the Coachella Valley, or provide direct service to Coachella residents. The FY 25-26 budget includes an allocation of $15,000 for the Community Based Grant Program.

DISCUSSION/ANALYSIS:

Shay’s Warriors Life After Cancer was formed in the Coachella Valley to help the cancer survivorship community. Their mission is to inspire, inform, empower and heal cancer survivors and their families through health, fitness and the mind-body connection. Over time, they have developed a community for men and women to share their experiences and support each other in overcoming the trauma and post-traumatic stress disorder from cancer, whether after treatment or during ongoing diagnosis, with those who understand.

Shay’s Warriors was established in hopes of providing a healthy, inspiring, and safe space for all cancer survivors to thrive and connect. This includes Coachella residents of all age groups and genders who are cancer survivors. By helping survivors move forward in healing, both emotionally and physically, Shay’s has created a supportive community throughout the Coachella Valley. The funding requested would go towards supporting the Shay’s Warriors’

Item 18.

I am HOPE services and programming. These services and programs include “Coffee & Connections,” various get-togethers that take place the first Saturday of every month where survivors take part in early morning activities, such as hiking, running, yoga, etc. and afterwards, are provided coffee courtesy of Shay’s Warriors; “Talk Listen SHARE,” a series of virtual informational workshops that cover unique topics that help educate cancer survivors, their family and friends on how to move forward, reconnect and live life after cancer treatment; and “Move2Heal,” a program tailored to enriching participants’ mind-body and soul through walks, stretches, yoga, art, journaling, and much more in partnership with local community businesses.

ALTERNATIVES:

1. Authorize a Community-Based Grant to Shay’s Warriors Life After Cancer in the Amount of $1,000 to Support its I am HOPE Services and Programming

2. Do not authorize a Community-Based Grant to Shay’s Warriors Life After Cancer in the Amount of $1,000 to Support its I am HOPE Services and Programming FISCAL IMPACT:

Should the City Council approve the staff recommendation, the Community-Based Grant Program account will be reduced by $1,000.

ATTACHMENT(S):

CBG Application Packet

Item 18.

CITY OF COACHELLA, CA

COMMUNITY BASED GRANT PROGRAM

APPLICATION FOR FUNDS REQUEST
Please Type Information and Print
Information entered in the provided spaces cannot be saved. (Attach additional pages as needed, however applicants are encouraged to be brief.)

1. Application Funding Cycle: Date:

July 1, 20 - June 30, 20

2. Total Amount Requested: $
If requesting waiver of City fees or charges, please indicate the City service for which the waiver is being requested.

3. Proposed Program/Service of Funding Request:

4. Agency/Organization:

5. Mailing Address:

City: Zip:

6. Telephone:

Fax:

7. Official Contact Person:

Name:

Title:

Telephone:

Fax:

E-mail:

Docusign Envelope ID: 693CBE77-6E7C-4FB4-975A-4519800A046D

Item 18.

8. Does this organization have a non-profit status with the Internal Revenue Service (IRS)? Yes No (Attach documentation)

9. How long has this organization been in existence?

10. Has the organization previously received funding from the City of Coachella? Yes No
If yes, please identify the program/service, total prior grant allocation, and the fiscal year in which the funds were received.

11. Is this request for a New or Existing program/service within the City?

12. What is the anticipated time frame to provide the proposed program/service and the expenditure of the requested funds?

13. Describe briefly how the requested funds will be used.

14. Will the program/service require additional funding sources? If so, identify all funding sources and provide the steps taken to acquire funding.

15. If the program/service is planned to continue beyond the period provided by this grant, what funding plans are there to sustain the program/service?

16. How will the proposed program/service serve City of Coachella residents? Will the proposed program/service also serve non-Coachella residents? Please describe.

17. Describe the characteristics of the clients the proposed program/service anticipates to serve (i.e. age group, gender, income level, ethnicity, etc.)

18. Attach a proposed budget for requested funds.

Authorized Official: Title:

Signature: Date:

Docusign Envelope ID: 693CBE77-6E7C-4FB4-975A-4519800A046D 9/25/2025

Item 18.

Item 18.

Item 18.

Shay's Warriors Operating Budget 2025-2026 FINAL

REVENUE
SW/Org % of Budget IAH Retreat % of Budget Men's Exp % of Budget C&C % of Budget Move to Heal % of Budget TLS % of Budget Total % of Budget PY Act General Donations/Partnerships (Indiv or Corporate, incl in kind) $41,700 15% $0 0% $425 0% $1,000 0% $2,650 1% $1,725 1% $ 47,500 17% $ 33,940 Direct Sponsorships $3,500 1% $50,000 18% $9,000 3% $0 0% $800 0% $2,000 1% $ 65,300 24% $ 45,590 Board Commitments $1,300 0% 0% 0% 0% 0% 0% $ 1,300 0% $ 1,200 Grants $28,000 10% $31,260 11% $0 0% $0 0% $3,000 1% $0 0% $ 62,260 23% $ 57,595 Special Events/3rd Party (donations/give backs, ticketed, raffles) $33,170 12% $43,740 16% $12,240 4% -$693 0% $462 0% $231 0% $ 89,150 33% $ 47,354 Merchandise Sales (incl shipping fees) $3,500 1% $0 0% $0 0% $2,311 1% $0 0% $0 0% $ 5,811 2% $ 2,872 Interest Income $2,500 1% 0% 0% 0% 0% 0% $ 2,500 1% $ 4,383 0% 0% 0% 0% 0% 0% $ - 0% $ -
Fiscal Year Revenue $ 113,670 $ 125,000 $ 21,665 $ 2,618 $ 6,912 $ 3,956 $ 273,821 $ 192,934

EXPENSES
SW/Org IAH Retreat Men's Exp C&C Move to Heal TLS Total PY Act Accommodations/Venue $0 0% $19,000 7% $0 0% $0 0% $0 0% $0 0% $ 19,000 7% $ 15,120 Accounting $3,480 1% $0 0% $0 0% $0 0% $0 0% $0 0% $ 3,480 1% $ 3,261 Advertising $7,460 3% $200 0% $750 0% $0 0% $0 0% $0 0% $ 8,410 3% $ 7,471 Coordinators/Facilitators $0 0% $12,000 4% $1,800 1% $0 0% $2,800 1% $0 0% $ 16,600 6% $ 13,000 Decor/Supplies/Other (incl misc Fundraising exp) $2,200 1% $10,700 4% $400 0% $100 0% $1,500 1% $50 0% $ 14,950 5% $ 23,553 Direct assistance/donations to community $0 0% $0 0% $0 0% $0 0% $0 0% $0 0% $ - 0% $ - Entertainment and A/V $0 0% $7,000 3% $13,200 5% $0 0% $0 0% $0 0% $ 20,200 7% $ 4,925 Event materials/marketing printing/programs/etc $0 0% $800 0% $400 0% $0 0% $0 0% $0 0% $ 1,200 0% $ 1,204 Food & Beverage $0 0% $48,200 18% $4,800 2% $2,400 1% $0 0% $400 0% $ 55,800 20% $ 34,516 Gifts/Attendee Swag $0 0% $6,000 2% $300 0% $0 0% $0 0% $100 0% $ 6,400 2% $ 3,999 Insurance $1,400 1% $0 0% $0 0% $0 0% $0 0% $0 0% $ 1,400 1% $ 1,256 Legal $10,000 4% $0 0% $0 0% $0 0% $0 0% $0 0% $ 10,000 4% $ - Meeting Expense (room rental, vol meets, BOD meets, etc) $850 0% $0 0% $0 0% $0 0% $0 0% $0 0% $ 850 0% $ 506 Memberships (i.e. Chamber, RAAP) $1,000 0% $0 0% $0 0% $0 0% $0 0% $0 0% $ 1,000 0% $ 858 Merchant Fees (CC processing) $1,150 0% $0 0% $0 0% $0 0% $0 0% $0 0% $ 1,150 0% $ 1,188 Merchandise Expense (wholesale) $3,500 1% 0% $0 0% $0 0% $0 0% $0 0% $ 3,500 1% $ 3,533 Permits $3,050 1% $0 0% $0 0% $0 0% $0 0% $0 0% $ 3,050 1% $ 175 Phone/Internet (streaming, etc) $3,893 1% $0 0% $0 0% $0 0% $0 0% $1,000 0% $ 4,893 2% $ 4,591 Photographer $0 0% $3,500 1% $0 0% $0 0% $0 0% $0 0% $ 3,500 1% $ 9,176 Postage/Shipping $500 0% $0 0% $0 0% $0 0% $0 0% $0 0% $ 500 0% $ 323 Printing/Copying (general printing, not adv) $500 0% $0 0% $0 0% $100 0% $0 0% $0 0% $ 600 0% $ 206 Professional Fees - Programming $0 0% $0 0% $0 0% $0 0% $0 0% $2,400 1% $ 2,400 1% $ 600 Public Relations $0 0% $0 0% $0 0% $0 0% $0 0% $0 0% $ - 0% $ - Rent/Occupancy $6,600 2% 0% 0% 0% 0% 0% $ 6,600 2% $ 1,100 Rentals (i.e. Signature Party) $0 0% $15,500 6% $0 0% $0 0% $0 0% $0 0% $ 15,500 6% $ - Salaries/Contracted work (web help, admin assist; ED/Prof reserve) $62,800 23% $500 0% $0 0% $0 0% $0 0% $0 0% $ 63,300 23% $ 46,093 Subscriptions (i.e. dropbox) $324 0% $0 0% $0 0% $0 0% $0 0% $0 0% $ 324 0% $ 297 Training/Education/Development $4,920 2% 0% 0% 0% 0% 0% $ 4,920 2% $ 265 Transportation/Travel $0 0% $1,600 1% $0 0% $0 0% $0 0% $0 0% $ 1,600 1% $ 1,189 Venue $0 0% $0 0% $0 0% $0 0% $2,600 1% $0 0% $ 2,600 1% $ - 0% 0% 0% 0% 0% 0% $ - 0% $ -
Fiscal Year Expenses $ 113,627 42% $ 125,000 46% $ 21,650 8% $ 2,600 1% $ 6,900 3% $ 3,950 1% $ 273,727 $ 178,406 NET PROFIT/LOSS $ 43 $ - $ 15 $ 18 $ 12 $ 6 $ 94 $ 14,528

Item 18.

STAFF REPORT
10/22/2025
TO: Honorable Mayor and City Council Members
FROM: Jaime Arroyo, Grants Manager
SUBJECT: Authorize a Community Based Grant to the Galilee Center in the Amount of $1,000 to Support their Food Basket Distribution Program STAFF RECOMMENDATION:

Staff recommends that the City Council consider awarding a Community Based Grant (CBG) to the Galilee Center in the amount of $1,000 to support their food basket distribution program.

BACKGROUND:

The Community Based Grant Program was established in 2010 and allows the City of Coachella to offer financial assistance to local nonprofit organizations, youth-serving organizations, and other community-based organizations that provide essential services, programs and activities to residents in Coachella. Applicant organizations are only eligible to submit one application for consideration each fiscal year and must be legally established with non-profit or tax-exempt status, be based in the Coachella Valley, or provide direct service to Coachella residents. Approval of grant funds does not constitute a precedent for grant allocations in subsequent years. All CBG grants are reimbursement grants to ensure that applicants are meeting their stated goals. The FY 25-26 budget included an allocation of $15,000 for the Community Based Grant Program.

DISCUSSION/ANALYSIS:

Founded in 2010, the Galilee Center is a 501(c)(3) nonprofit organization whose mission is to fulfill the needs of the underprivileged and disadvantaged by providing food, clothing, and other basic needs and affirm their dignity with love, compassion and respect. They successfully serve over 350,000 meals through its weekly food basket distribution.

The food basket distribution program is a core service of the Galilee Center. They sustain the program through a combination of community donations, grants, food drives organized by local schools, businesses, and faith-based groups, as well as partnerships with regional food banks.

The Galilee Center primarily serves low-income, immigrant and farmworker families living

Item 19.
below the poverty level, many of whom face food insecurity due to irregular employment and low wages. Of the 450 families that they serve, roughly 90 households are from the city of Coachella. The funding from the Community Based Grant will go towards providing food baskets during the December holiday season.

ALTERNATIVES:

1. Authorize a Community Based Grant to the Galilee Center in the Amount of $1,000 to Support their Food Basket Distribution Program

2. Do not Authorize a Community Based Grant to the Galilee Center in the Amount of $1,000 to Support their Food Basket Distribution Program
FISCAL IMPACT:

Should the City Council approve the staff recommendation, the Community Based Grant Program account will be reduced by $1,000.

ATTACHMENT(S):

CBG Application Packet

Item 19.

Item 19.

Item 19.

Item 19.

Item 19.

Item 19.
10/09/25
Accrual Basis
Galilee Center
Account QuickReport
September 2025
Type Date Num Memo Amount
Deposit 09/11/2025 6213 Direct Public Support 1,000.00
Deposit 09/11/2025 10947 Direct Public Support 1,000.00 Total Direct Public Support 2,000.00

Item 19.

STAFF REPORT
10/22/2025
TO: Honorable Mayor and City Council Members
FROM: Andrew Simmons, P.E., Public Works Director/City Engineer SUBJECT: Amendment #5 to the Professional Services Agreement with Angenious Engineering Services, Inc. in the amount of $500,000 to provide Professional Engineering Services for Phase 1of the Avenue 50 Corridor Widening from Oates Lane to Cabazon Road Project, City Project ST-146.

STAFF RECOMMENDATION:

Authorize City Manager to Execute Amendment #5 to the Professional Services Agreement with Angenious Engineering Services, Inc. in the amount of $500,000 to provide Professional Engineering Services for Phase 1 of the Avenue 50 Corridor Widening from Oates Lane to Cabazon Road Project, City Project ST-146.

EXECUTIVE SUMMARY:

The Avenue 50 Bridge projects at State Route 86 and the Coachella Valley Storm Water Channel (also known as the Whitewater river) are separated into 3 phases. Phase 1 of the overall project is the Avenue 50 Bridge over Coachella Valley Storm Water Channel (CVSC) Project (Project # 2015-ST-69) and Phase 2 is the Avenue 50 interchange and the SR-86/Avenue 50 New Interchange, Project # 2015-ST-81. Phase 3 is the Avenue 50 Corridor widening from Oates Lane to Cabazon Road. All phases of project in tandem hereto identified as the “Project”. The current funding request is for phase 1 of Professional Services and Engineering for Phase 3 of the Project only.

The City has secured CVAG funding for professional engineering services for Phase 3 only at this time and is ready to begin design in of Plans, Specifications and Estimates (PS&E) and acquiring right of way (ROW) for Phase 3 now. City staff recommends awarding Angenious Engineering Services Amendment #5 for the design work of this phase.

FISCAL IMPACT:

No fiscal impact or additional appropriations needed. Amendment No. 5 will be covered by CVAG funds ($375,000), and City Fund ($125,000) included in the FY 25/26 CIP budget.

ATTACHMENTS:

1. Amendment No. 5

2. AES Amendment Request

Item 20.

FIFTH AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN

THE CITY OF COACHELLA
AND ANGENIOUS ENGINEERING SERVICES, INC.

THIS FIFTH AMENDMENT ("Amendment") is made and entered into as of October 22nd, 2025 by and between the City of Coachella ("City”) and Angenious Engineering Services, Inc. ("Consultant"). In consideration of the mutual covenants and conditions s et forth herein, the parties agree as follows:

1. RECITALS. This Amendment is made with the respect to the following facts and purposes:
a. On or about November 27
th, 2019 the City and Consultant entered into that certain agreement entitled "City of Coachella Professional Services Agreement" between the City and Consultant to provide engineering design, and other services for the Avenue 50 Bridge over the Whitewater Strom Channel, ST-69 & the SR-86/Avenue 50 New Interchange, ST-81 projects in the amount of $148,000.
b. On or about October 14th, 2020 the City and Consultant entered into the “First Amendment” to the agreement between the City and Consultant in the amount of $15,000.00.
c. On or about June 21st, 2021 the City and Consultant entered into the “Second Amendment” to the agreement between the City and Consultant in the amount of $3,260,088.40.
d. On or about November 8th, 2023 the City and Consultant entered into the “Third Amendment” to the agreement between the City and Consultant in the amount of $99,027.50.
e. On or about November 13th 2024 the City and Consultant entered into the “Fourth Amendment” to the agreement between the City and Consultant in the amount of $121,000.76
e. The parties now desire to amend the Agreement as set forth in this Amendment.

2. AMENDMENT.

3.1 General Scope of Services. Section 3.1.1 of the Agreement is hereby amended to include the additional Scope of Services to be performed Phase 1 for the Avenue 50 Corridor Widening from Oates Lane to Cabazon Drive Project, City Project ST-146 under this Amendment No. 5 referenced as EXHBIIT “A”.

Item 20.

3.2 Performance Period. Section 3.1.2 of the Agreement is hereby amended to go into effect on October 22, 2025 contingent upon approval by City, and Consultant shall commence work after notification to proceed by City’s Agreement Administrator. The Agreement shall end on June 30, 2027, unless extended by Agreement Amendment.

3.3 Allowable Costs and Payments. Section 3.3.1 of the Agreement is hereby amended to increase the compensation, including authorized reimbursements, for all services rendered under this Agreement as set forth in EXHIBIT “B” attached hereto and incorporated herein by reference.

The method of payment in Sections 3.3.1.A and B of the Agreement are hereby amended to actual cost plus a ten percent (10%) fixed fee. City will reimburse Consultant for actual costs (including labor costs, employee benefits, travel, equipment rental costs, overhead and other direct costs; plus ten percent fixed fee) incurred by Consultant in performance of the work. The total authorized compensation for the Amendment No. 5 is in the amount not to exceed Five Hundred Thousand Dollars and No Cents ($500,000.00).

The amended total compensation shall not exceed Four Million One Hundred FortyThree Thousand Thirty-Six Dollars and Sixty-Six Cents ($4,143,036.66) without written approval of the City’s representative. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this agreement.

3.4 Continuing Effect of Agreement. Except as amended by this Amendment, all provisions of the Agreement shall remain unchanged and in full force and effect. From and after the date of this Amendment, whenever the term "Agreement" appears in the Agreement, itshall mean the Agreement as amended by this Amendment.

3.5 Adequate Consideration . The parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment.

3.6 Counterparts. This Amendment m a y be executed in duplicate originals, each of which is deemed to be an original, but when taken together shall constitute but one and the same instrument.

Item 20.

IN WITNESS THEREOF, the parties have executed this Amendment as of the day and year first set forth above, which date shall be considered by the parties to be the effective date of this Amendment.

CITY OF COACHELLA ANGENIOUS ENGINEERING SERVICES, INC.

Approved by:
____________________________ ___________ ______________ William B Pattison Jr. Andy Cheah
City Manager Principal/ Project Manager
Approved as to Form:

BEST, BEST & KRIEGER
______________________________
Ryan Guiboa
City Attorney
Attest:
___________________________
Angela Zepeda
City Clerk

Item 20.
26000 Towne Centre Drive North, Suite 100
Foothill Ranch, CA 92610
Tel: 949-599-5400
www.Angenious-es.com
Expert Services | Transportation Engineering
October 14, 2025
Mr. Andrew Simmons, PE
Director of Public Works/City Engineer
City of Coachella, Engineering Department
53990 Enterprise Way,
Coachella, CA 92236
RE: City Project No. ST-146
Avenue 50 corridor widening from Oates Lane/Peter Rabbit Lane to Cabazon Road Project Scope of Work and Cost Proposal
Dear Mr. Simmons:

AnGenious Engineering Services, Inc. (AES) would like to sincerely thank you for entrusting us with another opportunity to continue serving the City.

Attached as Exhibit A is our scope of work, and as Exhibit B, our cost proposal. The cost proposal consists of the following requested details:

1. A maximum total fee for all services and materials, using the Caltrans Exhibit 10-H1 template.

2. A task-based cost breakdown detailing labor hours and hourly rates.

The maximum not-to-exceed fee for engineering design, land surveying, and right-of-way acquisition services is $798,060. AES, a certified DBE/SBE firm, along with Earth Mechanics, Inc., another DBE/SBE firm, will provide a combined 46.5% of the contract value, which exceeds the City's DBE goal.

We understand that the City faces budget and cost reimbursement constraints in coordination with the Coachella Valley Association of Governments (CVAG) funding agreement. Accordingly, we propose structuring the scope and fee into the following two distinct phases:

1. Phase 1: We will perform the scope of work through the 65% Plans, Specifications, and Estimates (PS&E) submittal phase, including right-of-way acquisition assistance, for a not-toexceed fee of $500,000.

2. Phase 2: Upon receiving written authorization from the City, we will proceed with the remaining scope of work to complete the project, utilizing the remaining budget of $298,060.

With our client-focused solutions, ingenious ideas, and sensible cost approach, AES is the right team to deliver this project in a timely manner. We are committed to optimizing quality, utilization, and productivity in our sustainable engineering services, all while staying within the city's budget.

With our client focused solutions, ingenious ideas combined with sensible cost approach, AES is the “Right Team” to deliver this project timely. AES always strives and commits to optimizing quality, utilization, and productivity in our sustainable engineering services within the City budget.

Item 20.

Mr. Andrew Simmons, PE
October 14, 2025

Should you have any questions, please feel free to contact me at (949) 599-5400 or via email at [email protected].

Sincerely,
Andy Cheah, PE
Principal/ Project Manager
Attachments
C. File

Item 20.

Avenue 50 Corridor Widening Project
City Project No. ST-146 EXHIBIT “A”

SCOPE OF WORK
The City proposed to widen Avenue 50 from two-lane to four-lane, utilizing the primary arterial with enhanced bicycle facilities with a total 94-foot right of way cross-section, or a forty-seven-foot southerly half right of way width, from the Oates Lane/Peter Rabbit Lane intersection to the westerly project limits of the project site identified in the Final Initial Study/Environmental Assessment (IS/EA) for the SR86/Avenue 50 New Interchange Project (approved by Caltrans in 2019), which is identified as the Phase 1 – Avenue 50 Bridge over Coachella Valley Stormwater Channel, City project # ST-69; (at east property line of APN 778-170-004). The alignment study shall consist of widening on the south side of the existing centerline, avoiding right of way acquisitions and/or minimizing impacts to tribal lands on the north side.

This Scope of Work sets forth the tasks for engineering design and environmental documentation support on this project.

The plans, designs, reports, and other documents furnished under this Scope of Work will be provided in a professional manner in accordance with industry standards, and acceptable to the City of Coachella per American Association of State Highway and Transportation Officials (AASHTO) A Policy on Geometric Design of Highways and Streets; Standard Plans and “Greenbook” Specifications for Public Works Construction. Criteria for acceptance of the deliverables, will be neat in appearance, organized and technically and grammatically correct, reflecting the incorporation of City of Coachella and Caltrans review comments. The work will be checked to meet all the contract requirements.

Task 1. Project Management

1.1. Administration
Consultant will provide overall project management, coordination, and supervision of project staff to facilitate the performance of the work. Consultant will maintain project files using the Caltrans Uniform System in electronic format.

Consultant will prepare and submit monthly project progress reports to the City of Coachella Project Manager, which includes schedule, contract budget, general progress on project tasks, and project issues and concerns (see below).

Deliverables:
o Consultant shall include with the monthly progress report that reflects the work completed within the invoice period.
o Consultant will maintain copies of written correspondence between the Consultant and third parties pertaining specifically to the Project.
o Consultant will maintain project files in accordance with its Work Plan. o Consultant shall also prepare Caltrans reporting forms and documents.

1.2. Coordination and Meetings
Consultant’s Project Manager will take the lead in the coordination of all project activities, including coordination with other agencies, deliverables submissions, permits, and similar coordination efforts consistent with the scope of work. o The Consultant shall conduct a project kick-off meeting with the City of Coachella staff. The Consultant will present the Work Plan, introduce the project team, request information, and conduct other similar activities. The Consultant shall prepare and distribute kick-off meeting minutes.
o Meeting Agendas and Minutes (electronic PDF).
o Consultant shall schedule, attend, and conduct monthly Project Development Team (PDT) meetings. The Consultant shall prepare and distribute PDT meeting minutes to all PDT members.
o Consultant shall attend other meetings as required (e.g., coordination with utility company, other agencies) to perform coordination and to execute the scope of work.

1.3. Quality Assurance and Quality Control

Item 20.

Avenue 50 Corridor Widening Project
City Project No. ST-146 EXHIBIT “A”
Consultant will have a Quality Assurance and Quality Control Plan in effect for the duration of the scope of services. The plan will establish a process whereby all deliverables are checked prior to any formal submission and all job-related correspondence and memoranda are appropriately filed. An appointed Quality Assurance Officer will monitor and review project activities and deliverable schedules. o Quality Assurance and Quality Control Plan (electronic PDF)

1.4. Project Schedule
Consultant will prepare and periodically update a project schedule with tasks and milestones represented in Microsoft Project format. Consultant will break down the schedule by logical tasks consistent with the scope of work and with enough detail to track project progress. Both a baseline schedule and tracking updates are required. The schedule must reflect realistic estimates of review periods by other agencies for tasks, such as reports, plans, permits, and coordination.
o Baseline project schedule and monthly schedule updates shall be in Microsoft Project (electronic PDF)

1.5. Project Budget, Cost Accounting and Reporting
Consultant will establish and apply internal accounting methods and procedures acceptable to the City of Coachella for documenting and monitoring contract costs. Consultant will submit a consolidated monthly invoice in a format acceptable to the City of Coachella itemized in a manner consistent with the Work Plan. Consultant shall include with the monthly progress report that reflects the work completed within the invoice period.

Deliverables:
o Monthly invoices
o Progress reports, and
o Caltrans LAPM Exhibit 9-F: Disadvantaged Business Enterprise (DBE) running tally of payments (electronic PDF)
Task 2. Data Collection & Conceptual Design
Obtain all necessary permits from City or other entity to allow Consultant and subconsultants to work on existing streets and private property for the purpose of acquiring all survey, utility or other design information.

2.1. Topographic Survey
Conduct photogrammetric topographic survey. The basis of control will be the California State Plane Coordinate system of NAD’83, observed at 2011.00 epoch. Elevations will be based on NAVAD88 vertical datum. The survey will be delivered at 40 scale showing onefoot contours and prominent surface features over the proposed area to U.S. mapping standards. A color Ortho Photo will be provided.

2.1.1. Supplemental Topography
Provide Supplemental Topography showing existing features such as above ground visible utilities and existing improvements along with potholing (actual potholing to be done by others) of existing underground utilities as required along Avenue 50.

2.1.2. Base Map
Prepare a base map in CIVIL3D format. The base map will show the aerial and supplemental topography, surveyed property lines, existing easements, public right-of-way and existing utilities

Item 20.

Avenue 50 Corridor Widening Project
City Project No. ST-146 EXHIBIT “A”

2.2. Geotechnical Engineering:

Subconsultant, Earth Mechanics, Inc. (EMI) will provide pavement recommendations for approximately 2,500 feet of roadway along Avenue 50 between Cabazon Road and Oates Lane.

2.2.1. Geotechnical Investigation
EMI will drill five 5-foot deep hand-auger borings within the project limits. EMI will prepare a boring location plan and this plan will be used to secure encroachment permit from the City of Coachella. Any other permits, if required, will be secured by others. The borings will be performed in the dirt area, and bulk samples will be collected for laboratory testing. Traffic control will be performed following the WATCHBOOK.

2.2.2. Laboratory Testing
Field logs of the boreholes will be reviewed to select representative soil samples for laboratory testing. Soil laboratory tests will be conducted in general accordance with American Society for Testing and Materials (ASTM) standards or California Test methods.

Anticipated laboratory tests include: R-value, #200 wash, Atterberg Limits, and moisture.

2.2.3. Memo Preparation
Based on the R-value and the Traffic Index (TI) provided by AnGenious, EMI will determine pavement structural sections. EMI will prepare a technical memorandum to provide R-value tests results and recommended pavement structural sections. EMI will address any comments resulting from the City of Coachella review and prepare a final technical memorandum.

Assumptions and Exclusions:

Estimated hours and costs for geotechnical engineering design services are included in a separate spreadsheet. Hours and costs are based on the scope of work described herein, our current audited billable rates, and the assumptions below:

1. Geotechnical Investigation is allowed between 8 AM and 5 PM on weekdays.

2. No investigation of hazardous materials. If hazardous materials are encountered during the geotechnical field investigation, EMI will terminate our work and notify AnGenious.

3. Environmental clearance for accomplishing the field work, if required, will be obtained by others. Archaeological, cultural, and biological reviews or studies, if required, will be performed by others.

4. No retaining walls, sound walls, and RCBs/culverts.

5. No infiltration testing.

6. No fee permit was assumed for the City of Coachella encroachment permit or any other encroachment permits.

7. Site-specific traffic control plans are not required; WATCHBOOK will be used for traffic control plans.

8. Construction support is not included.

2.3. Utility Research and Coordination:

Research all information pertinent to the project such as records and documents in order to complete the project. Obtain a certified list of all utilities and agencies within the project limits from Underground Service Alert. Send a Notice to Relocate and coordinate with all utilities (including wet and dry). Coordinate utility work with the City and all impacted agencies prior to securing approval of final PS&E.

Item 20.

Avenue 50 Corridor Widening Project
City Project No. ST-146 EXHIBIT “A”
The Consultant shall ensure that final design is compatible with all utilities in project area to be installed, relocated, adjusted, or otherwise modified. All overhead utilities must be identified and all pole identification numbers must be depicted on the plan. The Consultant must identify the pole owner(s) and all other tenants impacted, for poles subject to relocation. Consultant shall conduct utility coordination meetings to discuss all affected utilities on the project. These meetings will allow discussions to obtain costs and removal schedule and assure obtaining the right of way certification to meet the schedule.

Potholing will be required to locate active and abandoned utilities within the project site.

In addition, the City is to be provided with copies of all correspondence with contacted utility companies. Consultant shall perform all potholing as necessary for potential conflicts with utilities. The project schedule shall include provisions for the utility purveyors to physically relocate or adjust their utilities/facilities at the completion of rightof-way acquisition stage and during the early stages of construction.

Task 3. Environmental Document – Categorical Exemption
Our Subconsultant, Michael Baker will assist the City with processing a Categorical Exemption for the proposed project. Based on a preliminary review of the environmental setting and proposed improvements, this task assumes the project will qualify for a Categorical Exemption under California Environmental Quality Act (CEQA) Guidelines Section 15301, Existing Facilities. This exemption covers projects that include the repair, maintenance, or minor alteration of public facilities, provided the improvements involve a negligible or no expansion of existing or former use. Michael Baker will consult with Angenious and City staff to provide substantiation as to why the proposed project does not represent a substantive increase in capacity.

Michael Baker will prepare a Notice of Exemption (NOE) for the proposed project, consistent with the CEQA Guidelines. The NOE will be supported by a CEQA Compliance Memorandum that will include a brief project description, a description of the project site and affected area, and substantiation for the exemption. Michael Baker will also attach up to three (3) exhibits to the NOE. Also, brief narratives demonstrating that the proposed project does not meet the conditions outlined in CEQA Guidelines Section 15300.2, Exceptions, concerning the following factors:
 Location
 Cumulative Impact
 Unusual Circumstance/Significant Effect
 Scenic Highways
 Hazardous Waste Sites, and
 Historical Resources.

To provide substantiation for the CEQA Compliance Memorandum, Michael Baker will prepare letter reports summarizing the project’s potential effects related to biological and cultural resources. These letter reports will include a literature/records search and site visit to document existing resources within the project area. It is assumed that the findings for sensitive biological and cultural resources will be negative.

It is assumed that none of the above exceptions to using a Categorical Exemption pursuant to CEQA Guidelines Section 15300.2 apply to the proposed project. Should investigation detail otherwise, and a different level of environmental clearance, other than that described in this scope of work, can be provided under a separate scope and fee.

Michael Baker will file the NOE with the County Clerk and State Clearinghouse on behalf of the City. This task excludes meeting attendance and the payment of any required NOE filing fees.

3.1. Biological Resources Assessment and MSHCP Consistency Analysis

Item 20.

Avenue 50 Corridor Widening Project
City Project No. ST-146 EXHIBIT “A”
Michael Baker will conduct an on-line database search of the California Department of Fish and Wildlife (CDFW) California Natural Diversity Database, the California Native Plant Society (CNPS) Inventory of Rare and Endangered Plants of California, and the U.S.

Fish and Wildlife Service (USFWS) Information for Planning and Consultation environmental review tool and Critical Habitat mapper to preliminarily identify any special-status1 biological resources known to occur within the general vicinity of the project site. In addition, the project site occurs within the Coachella Valley Multiple Species Habitat Conservation Plan (MSHCP) area and an evaluation will be conducted to determine implications of the MSHCP on the proposed project. Michael Baker will also review U.S. Department of Agriculture soil data, historic/current aerial photographs, and U.S. Geological Survey topographic maps to further assess the ecological conditions within the project site. Michael Baker will also review the Natural Environment Study prepared to support CEQA/NEPA evaluation previously completed for the Ave 50/SR-86 Interchange Project.

Following the literature review, Michael Baker will systematically survey the widening project and a 300-foot survey buffer to document baseline biological conditions and evaluate the site’s potential to support special-status plant and wildlife species, including habitats covered under the MSHCP. The field survey will be conducted by a qualified biologist(s) to document the presence/absence of any special-status biological resources and to determine the potential for occurrence of such resources. Notes will be taken on all plant and wildlife species observed on-site during the field survey. In addition, the location of any special-status plant and wildlife species and vegetation communities will be mapped, if present on-site. Data collected during the field survey will provide an overall understanding of the project setting and biological resources potentially occurring in the area.

Michael Baker will then prepare a technical letter report to summarize the information and results obtained during the literature review and field survey, document all plant, wildlife, and vegetation communities observed, and determine the potential for any special-status species to occur on or within the vicinity of the project site. The report will be prepared to support regulatory permitting anticipated for the project and will serve as an update biological resources evaluation to the NES previously prepared in support of the project.

The report will provide an analysis of anticipated project-related impacts to biological resources and identify any additional biological surveys, mitigation measures, and/or permit requirements that may be required. Further, the report will include a consistency analysis to document compliance with the MSHCP and identify any potential impacts to MSHCP-covered species and habitats. The final report will be sufficient to make the appropriate consistency determination to demonstrate compliance with the MSHCP. Site photographs taken during the field survey and Geographic Information Systems (GIS) figures will be included in the report to further enhance written text and visually identify specific biological information as it relates to the project site.

Assumptions and Exclusions:
 This task assumes one (1) field survey will be conducted by two biologists in one day,  This task also assumes that Michael Baker will provide full access to the project site and right-of-way, including advance notice to existing property tenants.  The task allows for one (1) round of review/revisions to the draft report before accepted as final.
 This task excludes focused/protocol surveys for any special-status species.

Deliverables:
 Draft and Final Biological Resources Assessment and MSHCP Consistency Letter Reports will be submitted electronically in Microsoft Word and PDF formats.

Item 20.

Avenue 50 Corridor Widening Project
City Project No. ST-146 EXHIBIT “A”

3.2. Aquatic Resources Delineation Report
Based on an initial review of the USFWS National Wetland Inventory, the project site supports drainage features that may fall under the jurisdiction of the U.S. Army Corps of Engineers, Regional Water Quality Control Board, and CDFW. Michael Baker will perform an aquatic resources jurisdictional delineation to document “waters of the United States” and “waters of the State,” including potential jurisdictional wetlands. Prior to the survey, Michael Baker will review relevant information to support the field delineation.

The following information and data will be compiled: flood zone maps, USFWS’ National Wetlands Inventory Mapper, hydrology/climate information, watershed data, and hydrologic data sources to identify potential indicators of flow duration and select sites for data collection. The field delineation will result in a determination of the following jurisdictional resources:
 U.S. Army Corps of Engineers (USACE) – “waters of the United States” as determined by an ordinary high-water mark, as well as the existence of wetlands as determined by the presence wetland hydrology, hydrophytic vegetation, and hydric soils, pursuant to the Regional Supplement to the Corps of Engineers Wetland Delineation Manual: Arid West Region (Version 2.0) (USACE 2008). The Arid West Stream Duration Assessment Method (SDAM) will be used to document flow regime.  Regional Water Quality Control Board’s (RWQCB) – “waters of the State” as determined by the State Wetland Definition and Procedures for Discharges of Dredged or Fill Material to Waters of the State (State Water Resources Control Board 2019) and Section 13263 of the California Porter-Cologne Water Quality Control Act, as applicable.
 CDFW – “waters of the State” as determined by the presence of a lake or streambed pursuant to Section 1600 et seq. of the California Fish and Game Code.

Once the field delineation is complete, Michael Baker will prepare a technical report summarizing the information and results obtained during the literature review and field survey. The report will include a description of the aquatic resources investigated and site photographs to illustrate the site conditions. A technical memorandum will be prepared for the results of the SDAM that identifies the stream flow duration of the given study areas.

The memorandum shall include backup data from the literatures review as well as site reconnaissance.

Pursuant to resource agency requirements, the report will include figures or exhibits to enhance the written text and identify the location of jurisdictional aquatic resources. This task includes GIS staff time to analyze and create the figures or exhibits, which will be prepared on an aerial photograph base at a scale of 1:2,400 (1 inch = 200 feet). The figures will illustrate the extent (acreage and linear feet) of each drainage and/or wetland feature regulated by the USACE, RWQCB, and/or the CDFW. The report will provide a summary of anticipated project-related impacts and provide suggestions for the inclusion of project design features to avoid or minimize impacts to jurisdictional areas. In addition, the report will identify regulatory approvals that may be required prior to implementation of the proposed project.

Assumptions and Exclusions:
 This task assumes one field survey will be conducted by two regulatory specialists in one day.
 This task assumes that Michael Baker will have full access to the project site and rightof-way, including advance notice to existing property tenants.  The task allows for one round of review/revisions to the draft report before accepted as final.

Item 20.

Avenue 50 Corridor Widening Project
City Project No. ST-146 EXHIBIT “A”
 This task includes one impact analysis of the proposed project’s development footprint (at least 60% engineering design).

Deliverables:
 Draft and Final Aquatic Resources Delineation Reports will be submitted electronically in Microsoft Word and PDF formats.

Task 4. Regulatory Permit Application Package Preparation Michael Baker will analyze the project design to determine whether regulatory permitting is required. The following tasks will be required if the project has the potential to impact mapped jurisdictional aquatic resources. These tasks will not be required if the project avoids all impacts to mapped jurisdictional aquatic resources.

4.1. USACE Approved Jurisdictional Determination
This task includes the preparation of an Approved Jurisdictional Determination (USACE concurrence). The determination is the USACE’s formal approval, which locks in jurisdictional and/or non-jurisdictional findings for up to five (5) years. This task will be required if it is determined that the project will result in impacts to jurisdictional aquatic resources.

Assumptions and Exclusions:
 The task allows one round of response to comments from the Client prior to acceptance as final.
 This task assumes no site visit is required.

Deliverables:

One draft and one final Approved Jurisdictional Determination package submitted electronically in Word and PDF.

4.2. RWQCB Section 401 Water Quality Certification
Impacts to non-federal waters of the State are permitted through Waste Discharge Requirements (WDRs) under the Porter-Cologne Water Quality Control Act. A written request for a WDR will be submitted to the RWQCB, San Diego Region. The WDR request generally includes the following items:
 A completed application form;
 A detailed project description;
 A description of project impacts;
 A description of best management practices provided by the applicant to avoid erosion and sedimentation or discharge of materials into stormwater, both during construction and long-term project operation;
 A discussion of the approvals being obtained from other federal, state, and local agencies
 The project CEQA document;
 An alternative analysis;
 Application fee assessed using the RWQCB schedule (to be assessed by Michael Baker and provided by the applicant).

Under the new State Wetland Definition and Procedures for Discharges of Dredged or Fill Material to Waters of the State, the RWQCB requires that a request for pre-application meeting be submitted 30 days prior to submitting the application. Michael Baker will submit the request by email and facilitate the pre-application meeting, which is typically held online Microsoft Teams. Pursuant to the State Permit Streamlining Act, the RWQCB has 30 days following receipt of the application to deem it complete or request additional information. Following a determination that the application is complete, the RWQCB has an additional 60 days to issue the permit.

Item 20.

Avenue 50 Corridor Widening Project
City Project No. ST-146 EXHIBIT “A”
Assumptions and Exclusions:
 This task includes one impact analysis of the proposed project’s development footprint (at least 60% engineering design) and one round of review/revisions on the draft application package before accepted as final.
 A reasonable range of alternatives will be provided to Michael Baker in order to prepare the alternatives analysis.
 Compensatory mitigation options will be provided to Michael Baker if deemed necessary.

Deliverables:
 One draft and one final Waste Discharge Requirement application package. Submittal to the RWQCB will be made by Michael Baker through email/RWQCB ftp site.

4.3. CDFW Section 1602 Lake or Streambed Alteration Agreement Michael Baker will prepare a Lake or Streambed Alteration Agreement (LSAA) Notification, pursuant to Section 1602 of the CFGC. The LSAA Notification package generally includes the following items:
 Notification Cover Letter: The letter will be on Michael Baker letterhead and introduce the project and define the submittal document.  A detailed project description;
 A description of project impacts;
 A discussion of the approvals and certifications being obtained from other federal, state, and local agencies;
 Project Figures: Figures will illustrate key project features and help clarify written text. Anticipated figures include: Regional Vicinity Map, Site Vicinity Map, USDA Soils Map, Site Photographs, Jurisdictional Map, and Project Site Plans.  Environmental Documentation: Michael Baker will include copies of the draft CEQA document, Biological Resources Assessment Report, Jurisdictional Delineation Report, and other relevant technical documents, if available.  The SAA application fee using the current fee schedule (to be assessed by Michael Baker and provided by the Applicant).

Assumptions and Exclusions:
 This task includes one impact analysis of the proposed project’s development footprint (at least 60% engineering design) and one round of review/revisions on the draft application package before accepted as final.
 Compensatory mitigation options will be provided to Michael Baker if deemed necessary.
 This task assumes one of revisions to the draft Section 1602 LSAA Notification prior to acceptance as final.

Deliverables:
 Michael Baker will submit a Final Section 1602 SAA Notification package (via CDFW’s Environmental Permit Information Management System) to CDFW and PDF copy to the Client for file.

4.4. Regulatory Permit Processing and Agency Coordination Once the application packages are submitted, the status of AJD and applications will be coordinated with the USACE, RWQCB, and CDFW throughout processing to ensure that any potential issues are communicated to the Client and resolved at the earliest possible opportunity. This critical coordination may include telephone, email, written correspondence, or meetings with the agencies. This task includes one site visit with regulatory agency staff and the applicant, if requested by the agencies.

Item 20.

Avenue 50 Corridor Widening Project
City Project No. ST-146 EXHIBIT “A”
Deliverables:
 Digital copies of all agency correspondence, including emails, phone log, and meeting minutes associated with regulatory permitting consultations.

4.5. OPTIONAL TASKS:

4.5.1. MITIGATION BANKING COORDINATION
Michael Baker will coordinate with the regulatory agencies to determine agency approved mitigation banking requirements for credit type, amount, and bank to satisfy mitigation requirements for the Project. Following this coordination, Michael Baker will work with the mitigation bank(s) to facilitate the client's purchase of credits. This task also includes other ongoing coordination items needed to purchase banking credits.

Assumptions and Exclusions:
 This task includes time for coordination. This task does not include any fees associated with the purchasing of banking credits.

4.5.2. HABITAT MITIGATION AND MONITORING PLAN
Based on the determined regulatory agency compensatory mitigation requirements, Michael Baker shall prepare a temporary impact Habitat Mitigation and Monitoring Plan (HMMP) for the project site. The HMMP is designed to document compensatory mitigation to off-set the project’s original jurisdictional impacts. The HMMP shall be prepared in accordance with the Corps’ Los Angeles District Mitigation guidelines and Monitoring Requirements, dated April 19, 2004; Mitigation Rule (33 C.F.R. Part 332; 73 FR 19670-19687 (April 10, 2008)), the Corps’ LA District’s 2015 Mitigation Guidelines, and the State Water Resources Control Board’s 2019 State Policy for Water Quality Control: State Wetland Definition and Procedures for Discharges of Dredged or Fill Material to Waters of the State. The Plan shall discuss:
 Responsibilities and qualifications of the personnel to implement and supervise the plan. The responsibilities of the Applicant that would supervise and implement the plan shall be specified.
 Baseline Information. Site conditions will be documented for both the project’s temporary impact areas, potential on-site mitigation locations, as well as surrounding locations comprised of native habitat that can be used as reference for the HMMP.
 Site preparation and planting implementation. Based on agency direction on mitigation type, site preparation may include: (1) protection of existing native species; (2) trash and weed removal; and (3) erosion control measures (i.e., rice or willow wattles).
 Schedule. A schedule of mitigation activities.
 Maintenance plan/guidelines. The Maintenance Plan shall include: (1) weed control; (2) herbivory control; (3) trash removal; (4) irrigation system maintenance (if required); (5) maintenance training; and (6) replacement planting.
 Monitoring Plan. The Monitoring Plan shall be described to include: (1) qualitative monitoring (i.e., photographs and general observations); (2) quantitative monitoring (i.e., randomly placed transects); (3) performance criteria, as approved by the above-listed resource agencies; (4) reporting timeline and requirements; and (5) annual reports, which shall be submitted to the resource agencies on a yearly basis, for five years. This task does not include monitoring of the restoration sites.

Item 20.

Avenue 50 Corridor Widening Project
City Project No. ST-146 EXHIBIT “A”
If required by the agencies, the Plan shall also discuss:
 Adaptive Management Plan. General procedures for adaptive management shall be outlined based on known challenges within the area (i.e., drought stress, invasive pest mitigation, herbivory). Following quantitative site assessments, patterns and trends related to site development will be reviewed and recommendations shall be made to correct any issues identified.  Long-term Management. Long-term management of the site shall also be outlined in the Restoration Plan, to the extent determined by the regulatory agencies, to avoid impacts to the mitigation site from future development.

Pursuant to agency requirements, the Restoration Plan will include a maximum of five (5) exhibits to enhance the written text and clarify the approach. Exhibits are anticipated to include: 1) Regional Vicinity Map; 2) Site Vicinity Map; 3) Project Impacts Map; 4) Mitigation Site Plan; and 5) On-Site Photographs. This task includes time for Geographic Information Systems (GIS) analysis.

Assumptions and Exclusions: This task assumes one (1) round of formal (written and hard copy submittal) response to agency comments as needed, and two rounds of review/revisions to the HMMP is before accepted as final by the Client.

Deliverables:
 Draft HMMP (PDF) and Final HMMP (PDF)

4.5.3. Traffic Evaluation/Study
The Concultsult proposed utilizing the Final Traffic Operations Report, which was prepared for the new interchange project on SR-86 at Avenue 50. The CEOA/NEPA was approved by Caltrans on May 7, 2019. No new traffic study is included in the scope of work.

Task 5. Preliminary Roadway Design:

All dimensions shall be in the United States customary units, also known as “English Unit”. All plans shall be prepared in accordance with the Caltrans Plans Preparation Manual (PPM) requirements listed below:
 Plans and Profiles Drawings with existing and proposed right of way (ROW). o Horizontal Scale: 1” = 40’
o Profile Vertical Scale: 1” = 8’
o City Standard Drawings and Specifications, or
o “Greenbook” Standard Plans for Public Works Construction for local roads, as appropriate.

Design Standards (most current version at the time of this contract execution)

1. Roadway design shall be in accordance with the Caltrans Highway Design Manual and Caltrans Standard Plans, and the American Association of State Highway Transportation Officials’ (AASHTO) A Policy on Geometric Design of Highways and Streets, Riverside County Standard Drawings, and the California version of the Manual on Uniform Traffic Control Devices (CA-MUTCD), as appropriate.

2. Specifications shall be in accordance with the “Greenbook” Standard Specifications for Public Works Construction for local roads only.

5.1. Roadway Design – Alignment Study
Conduct necessary design work to establish the alignment, proposed sections/project footprint, estimated project costs and identify areas of additional ROW.

Item 20.

Avenue 50 Corridor Widening Project
City Project No. ST-146 EXHIBIT “A”
The Consultant shall provide a complete geometric alignment design with cross sections for the project. The exhibit should show all existing and proposed improvements, existing utilities, existing and proposed right-of-way lines and acquisition, Assessor Parcel (AP) numbers and street addresses of properties and property owner’s names impacted by the proposed improvements, including a legend identifying types of impacts; square footage, TCE’s, addresses, etc.

5.1.1. Prepare Draft Plans
CONSULTANT shall request, collect, assemble, and review pertinent project information, including, but not limited to, prior project related reports and Engineering Technical Reports, Environmental Documents and Environmental Technical Reports, CAD files and drawings, and relevant correspondence.

CONSULTANT shall incorporate the collected materials and information into the Project Master File.

CONSULTANT shall prepare the plan set for the project following the Riverside County Standard Plans as appropriate. Preparation of the roadway PS&E plan set shall include, but not be limited to, the preparation of the following roadway engineering sheets:

Deliverables:
o 35% PS&E SUBMITTAL

1. Title Sheet

2. Typical Cross Sections

3. Plan and Profile Sheets

4. Utility Plans

5. Signing and Pavement Delineation Plans

5.1.2. Prepare Draft Cost Estimates
CONSULTANT shall prepare cost estimates based on the preliminary design for the project. Preparation of the cost estimates shall include itemized bid items list and estimated quantities.

Task 6. Final Design:

CONSULTANT will address the City Alignment study comments and finalize the roadway widening concept, then proceed with final roadway design and the right-of-way tasks below:

6.1. Draft Final Design Services – 65% PS&E Submittal
Upon written approval of 35% plans by the City of Coachella, final design and plan preparation shall commence. The Consultant shall finalize preparation of final plans, specifications, estimates and preliminary bid documents for construction of Project improvements, including:

1. Title Sheet

2. Typical Cross Sections

3. Plan and Profile Sheets

4. Construction Details

5. Drainage Report and Plans

6. Signing and Pavement Delineation Plans

7. Cost Estimates

8. Preliminary Specifications

6.2. Right-of-way Requirements and Engineering

Item 20.

Avenue 50 Corridor Widening Project
City Project No. ST-146 EXHIBIT “A”
CONSULTANT will define the right-of-way requirements for the Project, including acquisitions, easements, and temporary construction easements.

6.3. Prepare Legal Descriptions and Plat Maps
Upon approval of the right-of-way requirements, the Consultant shall obtain Title Reports and prepare legal descriptions and plat maps.

6.4. Right-Of-Way Acquisition Services
CONSULTANT will assist the City of Coachella on right-of-way acquisition services. Consultant shall ensure acquired properties are secure, accessible, and in compliance with all City of Coachella requirements until such time that they are incorporated into the project.

6.4.1. Appraisal
Consultant shall procure appraisals and appraisal reviews and follow any revisions to applicable rules, codes, and regulations pertaining to the services to be performed.

Appraisal reports shall be prepared by Consultant for each affected parcel and submitted to the City of Coachella within sixty (60) days after the issuance of the Notice to Proceed and after obtaining the legal descriptions and/or plats from the design engineer. Review appraisals will be provided for each appraisal, in accordance with Caltrans, state and federal laws, as required.

Valuations of billboards that are impacted by the project will be provided by a specialty appraiser.

6.4.2. Acquisition Service
Consultant shall provide all services necessary to perform right-of-way acquisition on non-tribal lands, acquire title to real property in the assigned name by the City of Coachella, preparation of condemnation case information and recording deeds.

Consultant shall assist the City of Coachella on requesting the Bureau of Indian Affairs (BIA), tribal governments, and the Indian landowners to approve rights-of-way over or across Indian land per 25 CFR 169.

Consultant will develop and submit for the City of Coachella’s approval all required forms to be used in the acquisition process. Consultant will review preliminary title reports and attendant documents, right-of-way plans and legal descriptions in order to become familiar with the project and to verify that the information provided is accurate and consistent with approved appraisal reports and record ownership information. Consultant will procure supplemental (updated) title reports and vesting documents, as requested and needed. If an additional cost for title updates is incurred it will be borne by the City. Prepare agreements and present written offers of just compensation to property owners. Negotiate the acquisition of needed right-of-way parcels, prepare administrative settlements as necessary, open, coordinate, and monitor escrow activities through the close of escrow, sufficient to acquire title to real property in the of City of Coachella, as applicable. Activities may also include relocation of billboards impacted by the project. If billboards are encountered, each will

Item 20.

Avenue 50 Corridor Widening Project
City Project No. ST-146 EXHIBIT “A”
need to be appraised, and the property right(s) acquired. This activity is presently not accounted for in the consultant budget.

Consultant will prepare and maintain planning, budgeting, scheduling, tracking and reporting documents. These will include project acquisition files, documenting offers, negotiations and contact logs, relocation computation and payments, relocation files and all required notices.

It is anticipated that the right of way phase of the project will be between 8 months without eminent domain proceedings and 13 months if eminent domain proceedings are required. If right of way services are needed for a longer duration, consultant reserves the right to receive additional compensation for services rendered.

6.5. Draft Final Design Services – 95% PS&E Submittal
Upon written approval of 65% plans by the City of Coachella, draft final design and plan preparation shall commence. The Consultant shall finalize preparation of final plans, specifications, estimates and bid documents for construction of Project improvements, including:

1. Title Sheet

2. Typical Cross Sections

3. Plan and Profile Sheets

4. Construction Details

5. Drainage Plans

6. Signing and Pavement Delineation Plans

7. Cost Estimates

8. Specifications

6.6. Final Design Services – 100% PS&E Submittal

1. Title Sheet

2. Typical Cross Sections

3. Plan and Profile Sheets

4. Construction Details

5. Drainage Plans

6. Signing and Pavement Delineation Plans

7. Cost Estimates

8. Final Specifications

Item 20.

EXHIBIT "B"

CITY OF COACHELLA COST PROPOSAL
Avenue 50 Corridor Wideing- from Oates Lane to Cabazon Rd Prime Consultant Subconsultant 2nd Tier Sub
Consultant AnGenious Engineering Services, Inc.

Project No. ST-146 Contract No. TBD Date 29-Sep-25

DIRECT LABOR
Hours Hourly Rates Total
Project Manager A. Cheah 233 $128.00 $29,824.00
Sr. Project Engineer R. Ong 160 $125.00 $20,000.00
Project Engineer II C. Manila 80 $105.00 $8,400.00
Project Engineer I N. Khoo 116 $95.00 $11,020.00
Engineer III A. Bui 104 $85.00 $8,840.00
Engineer II D. Cheah 368 $62.00 $22,816.00
Engineer I T. Bong 288 $55.00 $15,840.00
Admin Assistant L. Chai - $45.00 $0.00
$116,740.00 1,349

LABOR COSTS
a) Subtotal Direct Labor Costs $116,740.00
b) Anticipated Salary Increases (see page 2 for sample) $700.44 c) TOTAL DIRECT LABOR COSTS [(a) + (b)] $117,440.44

FRINGE BENEFITS
d) Fringe Benefits (Rate: ) e) Total Fringe Benefits
[(c) x (d)] $0.00

INDIRECT COSTS
f) Overhead (Rate: 135.47% ) g) Overhead [(c) x (f)] $159,099.91 h) General and Administrative (Rate: ) i) Gen & Admin [(c) x (h)] $0.00 j) Total Indirect Costs [(e) + (g) + (i)] $159,099.91
FIXED FEE (Profit)
q) (Rate: 10.00% ) k) TOTAL FIXED PROFIT [(c) + (j)] x (q)] $27,654.04 l) OTHER DIRECT COSTS (ODC)
Description Unit(s) Unit Cost Total
Copy/Reprographics 1,000 Page $3.50 3,500.00 $
Mails 50 Each $25.00 1,250.00 $
Mileage 2,500 Miles $0.700 1,750.00 $
Tolls 12 Trips $16.00 192.00 $
10% Administrative 669.20 $
l) TOTAL OTHER DIRECT COSTS $ 7,361.20
m) Subconsultants:

Earth Mechanics Geotechnical 15,285.00 $ DBE
MBI Drainage and Environmental Permits 250,016.00 $
NV5 Survey and Mapping 42,375.00 $
Paragon Partners Right of Way Acquisitions 134,600.00 $ 10% Administrative $ 44,227.60
m) TOTAL SUBCONSULTANT'S COSTS $ 486,503.60
n) Total Other Direct Costs Including Subconsultants [(l) + (m)] $493,864.80 TOTAL COST [(c) + (j) + (k) + (n)] $798,060.00
Classification/Title Name

Item 20.

EXHIBIT "B"

CITY OF COACHELLA
Avenue 50 Corridor Wideing- from Oates Lane to Cabazon Rd

SCOPE OF WORK - ESTIMATED HOURS WORKSHEET
$331.55 $323.78 $271.97 $246.07 $220.17 $160.59 $142.46 $116.56 TASKSTask No. Staff Name A. Cheah R. Ong C. Manila N. Khoo A. Bui D. Cheah T. Bong 0 Staff Classification Project Manager Sr. Project Engineer Project Engineer II Project Engineer I Engineer III Engineer II Engineer I Admin Assistant 1 1.1 Administration 8 8 $2,652.37 $2,668.28

1.2 Coordination and Meetings 20 20 $6,630.92 $6,670.70

1.3 Quality Assurance and Quality Control 20 20 $6,630.92 $6,670.70

1.4 Project Schedule 20 20 $6,630.92 $6,670.70

1.5 Project Budget, Cost Accounting and Reporting 8 8 $2,652.37 $2,668.28 2 2.1 Topographic Survey 2 8 10 $3,253.29 $3,272.81

2.2 Geotechnical Design Report 2 8 10 $3,253.29 $3,272.81

2.3 Utility Coordination and Research 2 8 16 26 $7,604.83 $7,650.46 3 3.1 Biological Resources Assessment and MSHCP
Consistency Analysis
4 24 28 $9,096.79 $9,151.37
Aquatic Resources Delineation Report 4 24 28 $9,096.79 $9,151.37 4 4.1 USACE Approved Jurisdictional Determination 8 24 32 $6,506.59 $6,545.63

4.2 RWQCB Section 401 Water Quality Certification 8 24 32 $6,506.59 $6,545.63

4.3 CDFW Section 1602 Lake or Streambed Alteration
Agreement
8 24 32 $6,506.59 $6,545.63

4.4 Regulatory Permit Processing and Agency Coordination 8 24 32 $6,506.59 $6,545.63 5 5.1 Roadway Design – Alignment Study 1 1 4 20 26 $4,488.82 $4,515.75

5.1.1 Prepare Draft Plans

1. Title Sheet 1 4 8 13 $3,387.98 $3,408.31

2. Typical Cross Sections 2 8 20 20 50 $8,899.93 $8,953.33

3. Plan and Profile Sheets 8 16 40 40 104 $23,373.98 $23,514.22

4. Utility Plans 4 8 16 28 $6,071.43 $6,107.86

5. Signing and Pavement Delineation Plans 2 20 22 $3,874.94 $3,898.19

5.1.2 Prepare Draft Cost Estimates 2 20 22 $5,584.47 $5,617.98 6 6.1 Draft Final Design Services – 65% PS&E Submittal

1. Title Sheet 1 1 4 20 26 $4,488.82 $4,515.75

2. Typical Cross Sections 2 2 8 8 8 28 $6,532.49 $6,571.68

3. Plan and Profile Sheets 4 4 8 40 40 96 $16,919.20 $17,020.71

4. Construction Details 2 4 8 24 38 $7,138.60 $7,181.43

5. Drainage Report and Plans 2 4 6 $1,958.19 $1,969.94

6. Signing and Pavement Delineation Plans 4 4 16 24 $6,143.96 $6,180.82

7. Cost Estimates 2 4 12 18 $4,911.02 $4,940.49

8. Preliminary Specifications 4 40 44 $7,749.88 $7,796.38

6.2 Right-of-way Requirements and Engineering 2 4 8 20 34 $6,568.75 $6,608.16

6.3 Prepare Legal Descriptions and Plat Maps 4 8 12 $2,610.92 $2,626.59

6.4 Right-Of-Way Acquisition Services 4 8 12 $2,610.92 $2,626.59 Appraisal 8 8 16 $4,413.70 $4,440.19
Acquisition Services 8 8 16 $4,413.70 $4,440.19

6.5 Final Design Services – 95% PS&E Submittal

1. Title Sheet 1 1 4 4 10 $2,209.44 $2,222.70

2. Typical Cross Sections 2 8 8 18 $4,600.20 $4,627.80

3. Plan and Profile Sheets 4 4 16 40 40 104 $19,094.96 $19,209.53

4. Construction Details 2 2 8 20 32 $5,921.20 $5,956.73

5. Drainage Report and Plans 2 2 4 $1,310.64 $1,318.51

6. Signing and Pavement Delineation Plans 2 2 8 12 $3,071.98 $3,090.41

7. Cost Estimates 2 4 16 22 $5,895.30 $5,930.67

8. Specifications 8 4 32 44 $9,086.43 $9,140.94

6.6 Final Design Services – 100% PS&E Submittal

1. Title Sheet 1 1 4 6 $1,639.60 $1,649.44

2. Typical Cross Sections 2 2 8 8 20 $5,247.75 $5,279.23

3. Plan and Profile Sheets 2 2 24 24 52 $8,583.93 $8,635.43

4. Construction Details 2 2 8 16 28 $5,351.36 $5,383.46

5. Drainage Report and Plans 2 2 4 $1,310.64 $1,318.51

6. Signing and Pavement Delineation Plans 2 2 8 12 $3,279.19 $3,298.87

7. Cost Estimates 2 2 4 8 $2,294.92 $2,308.69

8. Final Specifications 8 8 16 32 $7,812.05 $7,858.92
TOTAL HOURS 233 160 80 116 104 368 288 0 1,349 $302,380.11 $304,194.39 Total Escalations $1,814.28
Grand Total $304,194.39
Environmental Document – Categorical Exemption
Preliminary Roadway Design
Regulatory Permit Application Package Preparation
Draft Final Design Services – 65% PS&E Submittal
Data Collection & Conceptual Design
Fully Loaded Hourly Rate (Direct Labor, overhead, and profit) TOTAL HOURS TOTAL COST without Labor Escalation TOTAL COST with Labor Escalation Project Management Services

17800 Newhope Street, Suite B, Fountain Valley, California 92708 Tel: (714) 751-3826 Fax: (714) 751-3928 AVENUE 50 CORRIDOR PAVEMENT DESIGN

CITY OF COACHELLA
May 6, 2025
Based on our discussion with AnGenious Engineering Services, Inc. (AnGenious), Earth Mechanics, Inc. (EMI) will provide pavement recommendations for approximately 2,500 feet of roadway along Avenue 50 between Cabazon Road and Oates Lane.

Geotechnical Investigation
EMI will drill five 5-foot deep hand-auger borings within the project limits. EMI will prepare a boring location plan and this plan will be used to secure encroachment permit from the City of Coachella. Any other permits, if required, will be secured by others. The borings will be performed in the dirt area, and bulk samples will be collected for laboratory testing. Traffic control will be performed following the WATCHBOOK.

Laboratory Testing
Field logs of the boreholes will be reviewed to select representative soil samples for laboratory testing. Soil laboratory tests will be conducted in general accordance with American Society for Testing and Materials (ASTM) standards or California Test methods. Anticipated laboratory tests include: R-value, #200 wash, Atterberg Limits, and moisture.

Memo Preparation
Based on the R-value and the Traffic Index (TI) provided by AnGenious, EMI will determine pavement structural sections. EMI will prepare a technical memorandum to provide R-value tests results and recommended pavement structural sections. EMI will address any comments resulting from the City of Coachella review and prepare a final technical memorandum.

Cost Estimate
Estimated hours and costs for geotechnical engineering design services are included in a separate spreadsheet. Hours and costs are based on the scope of work described herein, our current audited billable rates, and the assumptions below:

1. Geotechnical Investigation is allowed between 8 AM and 5 PM on weekdays.

2. No investigation of hazardous materials. If hazardous materials are encountered during the geotechnical field investigation, EMI will terminate our work and notify AnGenious.

3. Environmental clearance for accomplishing the field work, if required, will be obtained by others. Archaeological, cultural, and biological reviews or studies, if required, will be performed by others.

4. No retaining walls, sound walls, and RCBs/culverts.

5. No infiltration testing.

Item 20.

Ave 50 Corridor Pavement Design
May 6, 2025

17800 Newhope Street, Suite B, Fountain Valley, California 92708 Tel: (714) 751-3826 Fax: (714) 751-3928

6. No fee permit was assumed for the City of Coachella encroachment permit or any other encroachment permits.

7. Site-specific traffic control plans are not required; WATCHBOOK will be used for traffic control plans.

8. Construction support is not included.

Item 20.

Exhibit A
Cost Proposal Worksheet
COMPANY: SCOPE OF WORK: DATE:

Earth Mechanics, Inc. Geotechnical 9/29/2025
PROJECT: MILESTONE/PHASE/PROJECT SUMMARY:

Ave 50 Corridor PS&E

DIRECT LABOR

PERSONNEL CLASSIFICATION HOURS LOADED RATE AMOUNT
Alahesh Thurairajah Principal 6.0 $ 315.00 $ 1,890
Sr. Poject Engineer/Geologist 20.0 $ 180.00 $ 3,600
Sr. Staff Engineer/Geologist 20.0 $ 160.00 $ 3,200
Staff Engineer/Geolgoist 20.0 $ 125.00 $ 2,500
Senior Technician 10.0 $ 165.00 $ 1,650
Technician 8.0 $ 90.00 $ 720

0.0 - $

0.0 - $

0.0 - $
$ -
$ -
$ -
$ -
$ -
- $ -
TOTAL HOURS 84.0 TOTAL DIRECT LABOR $ 13,560

MULTIPLIERS
ESCALATION 0.0% (of Total Direct Labor) $ -
OVERHEAD-Additional Services 0.00% (of Total Direct Labor + Escalation) $ - TOTAL MULTIPLIERS $ -

OTHER DIRECT EXPENSES

ITEM UNIT QUANTITY UNIT COST AMOUNT
Mileage Mile 500 0.70 $ $ 350
R-Value Tests Test 5 275 $ $ 1,375
$ -
$ -
$ -
$ -
$ -
$ -
TOTAL OTHER DIRECT EXPENSES $ 1,725

OUTSIDE SERVICES

COMPANY LABOR MULTIPLIERS FEE EXPENSES TOTAL
$ - - $ - $ - $ $ -
$ - - $ - $ - $ $ -
$ - - $ - $ - $ $ -
$ - - $ - $ - $ $ -
$ - - $ - $ - $ $ -
$ - - $ - $ - $ $ -
$ - - $ - $ - $ $ -
TOTAL OUTSIDE SERVICES $ -
FEES
FIXED FEE 0.00% $ -
TOTAL FEES $ -
TOTAL COST $ 15,285

Item 20.

EXHIBIT "B"

CITY OF COACHELLA
Avenue 50 Widening Project
Michael Baker International

SCOPE OF WORK - ESTIMATED HOURS WORKSHEET
$323.23 $150.60 $156.18 $131.82 $260.37 $106.07 $128.98 $231.74 $167.70 $165.84 $136.94 $159.96 $111.03 $101.48 TASKSTask No. Staff Name Brad
Losey
Garrett
Ribas
Daniel
Price
George
(Zhuofen
g) Li
Kirsten
Bogue
Dennis
Dinh
Winnie
Woo
Art Popp
April
Nakagaw
a
Stephen
Anderso
n
John
Parent
Ryan
Phaneuf
Ana
Cotham
Allexis
Cruz
Staff Classification Project Manager Project Engineer I Technical Specialist Assistant Engineer Environmenta l Manager Environmenta l Planner Environmenta l Associate Technical Manager Regulatory Specialist Senior Biologist Biologist II Project Manager I Technical Editor Regulatory Analyst 1 1.1 Administration 12 12 $3,878.72 $4,134.23

1.2 Coordination and Meetings 24 3 3 30 $9,041.64 $9,637.26

1.3 Quality Assurance and Quality Control 1 2 1 1 5 $1,116.53 $1,190.08

1.4 Project Budget, Cost Accounting and Reporting 24 24 $7,757.44 $8,268.46 2 80 120 100 300 $46,455.85 $49,516.13
3 8 46 28 8 4 94 $15,040.78 $16,031.59
4 4 50 12 4 16 86 $13,299.28 $14,175.37
5 5.1 USACE Approved Jurisdictional Determination 2 20 4 20 46 $6,677.88 $7,117.79

5.2 RWQCB Section 401 Water Quality Certification 1 20 4 20 45 $6,446.14 $6,870.78

5.3 CDFW Section 1602 Lake or Streambed Alteration 1 20 4 20 45 $6,446.14 $6,870.78

5.4 Regulatory Permit Processing 24 50 50 124 $19,498.19 $20,782.63 6 6.1 Prepare Draft Plans 16 40 80 136 $21,741.54 $23,173.76

6.2 Prepare Draft Cost Estimates 2 4 16 22 $3,358.04 $3,579.25

6.3 Drainage Report 4 40 80 40 164 $25,084.31 $26,736.74 7 Draft Final Design Services – 95% PS&E Submittal 8 32 40 60 140 $21,561.68 $22,982.06 8 Final Design Services – 100% PS&E Submittal 8 24 24 40 96 $15,221.51 $16,224.22 9 Contract Bid Documents (Ready-To-List) 8 24 32 64 $10,418.56 $11,104.89 $1,620.00 $1,620.00
TOTAL HOURS 107 166 144 268 84 120 100 41 163 46 28 32 118 16 1,433 $234,664.21 $250,016.00 Total Escalation $15,351.79
Grand Total $250,016.00
Other Direct Costs TOTAL COST with Labor Escalation (includes ODC's) TOTAL COST without Labor Escalation Project Management Services
Fully Loaded Hourly Rate (Direct Labor, overhead, and profit) TOTAL HOURS Catagorical Exemption
Bio Resources Assess and MSHCP Consistancy Analysis
Regulatory Permit Application
Draft Final Design Services – 65% PS&E Submittal
Aquatic Resources Delineation Report

Item 20.
42-829 Cook Street, Suite 104 | Palm Desert, CA 92211 | www.NV5.com | Office 760.341.3101 | Fax 760.469.4086 May 30, 2025
Andy Cheah, PE
Principal
Angenious Engineering Services, Inc.
26000 Towne Center Dr, Ste 100
Foothill Ranch, CA 92610
Email: [email protected]
Subject: Letter Proposal for Professional Surveying Services Avenue 50 from Peter Rabbit Lane to Tyler Street
Coachella, CA
Dear Andy,
Pursuant to your request, we are pleased to present our proposal for providing professional surveying services for Avenue 50 300 feet west of Peter Rabbit Lane to Tyler Street Based upon what we believe to be your goals; we propose to provide the following services on abovementioned project.

Task 1: Topographic Survey
Conduct photogrammetric topographic survey. The basis of control will be the California State Plane Coordinate system of NAD’83, observed at 2011.00 epoch.

Elevations will be based on NAVAD88 vertical datum. The survey will be delivered at 40 scale showing one-foot contours and prominent surface features over the proposed area to U.S. mapping standards. A color Ortho Photo will be provided.

Task 2: Supplemental Topography
Provide Supplemental Topography showing existing features such as above ground visible utilities and existing improvements along with potholing (actual potholing to be done by others) of existing underground utilities as required along Avenue 50..

Task 3: Base Map
Prepare one a base map in CIVIL3D format. The base map will show the aerial and supplemental topography, surveyed property lines, existing easements, public right-of-ways and existing utilities

Proposed Compensation
All fees listed will be considered Time and Materials based upon the attached rate schedule. NV5 will invoice monthly by subtotal groupings based upon time spent on each task.

We propose to provide the foregoing services for up to the following fees, and Client agrees to compensate NV5 for such services as indicated below:

Item 20.

May 30, 2025

Breakdown of Total Fees
Task 1: Topographic Survey $20,335.00
Task 2: Supplemental Topography $14,000.00
Task 3: Base Map $8,040.00
Total Not to Exceed Budget: $42,375.00
Reimbursable expenses for reprographics, postage, deliveries, and mileage will be billed at 1.15 x cost and the accepted IRS rate. Services not included in this scope may be provided on the basis of a separate authorization.

We appreciate the opportunity to be of service to you. Please give me a call if you have any questions regarding this proposal at 760.341.3101.

Sincerely,
NV5, Inc.

Jay Fahrion, PLS Mike Stys
Office/Survey Manager Senior Vice President, INF
Attachment: 2025 PW Rate Schedule
P27625-0003380 Phase 8

Item 20.

May 30, 2025

Technical Services
NV5, INC.

Desert Offices
2025 Prevailing Wage Charge
Rates Schedule
City of Indio
Engineering Aide/Planning Aide..................................................................................$90.00/hour Project Assistant…………………………………………………………………………………………….$100.00/hour Project Administrator………………………………………………………………………………………$105.00/hour CADD Technician I .................................................................................................... $110.00/hour CADD Technician II ................................................................................................... $130.00/hour CADD Technician III................................................................................................... $145.00/hour Senior CADD Technician/Designer .......................................................................... $155.00/hour Professional
Junior Engineer/Planner/Surveyor........................................................................... $120.00/hour Assistant Engineer/Planner/Surveyor ..................................................................... $140.00/hour Associate Engineer/Planner/Surveyor..................................................................... $150.00/hour Senior Engineer/Planner.......................................................................................... $170.00/hour Associate Project Manager.......................................................................................$185.00/hour Project Manager........................................................................................................ $245.00/hour Associate ................................................................................................................... $260.00/hour Entitlement Engineer/Planner.................................................................................. $200.00/hour Principal.....................................................................................................................$300.00/hour Construction Management
Junior Field Engineer ...................................................................................................$88.00/hour Assistant Field Engineer........................................................................................... $109.00/hour Associate Field Engineer .......................................................................................... $125.00/hour Senior Field Engineer................................................................................................ $140.00/hour Construction Manager.............................................................................................. $256.00/hour Surveying
1-Person Field Crew.................................................................................................. $190.00/hour 2-Person Field Crew.................................................................................................. $335.00/hour 3-Person Field Crew.................................................................................................. $390.00/hour Senior Surveyor........................................................................................................ $160.00/hour Senior Survey Technician .........................................................................................$140.00/hour Survey Manager........................................................................................................ $225.00/hour Expenses:

Messenger/Deliveries.....................................................................................................$30.00/ea Mileage............................................................................................................................. $0.70mile Reproduction Charges:

Data files on computer disk ............................................................................................. $8.00/ea

8.5 x 11 Copies............................................................................................................. $0.10/page Bond/Blue prints......................................................................................................... $4.50 / page Vellum Prints ................................................................................................................. $12.00/page Mylar Prints .................................................................................................................$20.00/page Rates are effective through December 31, 2025 If contract assignment extends beyond that date, a new rate schedule will be added to the contract. Litigation support will be billed at $325.00 per hour.

Eff: 1.01.2024

Item 20.

Item 20.

Item 20.

Item 20.

Item 20.

Item 20.

STAFF REPORT
10/22/2025
TO: Honorable Mayor and City Council Members
FROM: Kendra Reif, Community Development Director
SUBJECT: Approve Resolution No. 2025-49 Approving an Inflation Adjustment for the Transportation Uniform Mitigation Fee (TUMF) for Calendar Year 2026.

STAFF RECOMMENDATION:

Staff recommends that the City Council approve Resolution No. 2025-49 approving an inflation adjustment in TUMF rates effective January 1, 2026.

EXECUTIVE SUMMARY:

Resolution No. 2025-49 establishes an inflation adjustment for the Transportation Uniform Mitigation Fee (TUMF) for Calendar Year 2026 reflecting the annual Consumer Price Index (CPI) increase by 2.03% for the Riverside-San Bernardino-Ontario metropolitan area. This is a City Council action item when an action by the Coachella Valley Association of Governments (CVAG) Executive Committee approves adjusting the TUMF rates for a calendar or fiscal year.

BACKGROUND:

The TUMF was established in 1989 as a one-time impact fee charged on all new development occurring within the CVAG region. TUMF funds are applied to transportation-related facilities and infrastructure required to address new growth within the Coachella Valley and are intended to compliment revenue generated through Riverside County’s Measure A sales tax. The current TUMF rates were adopted in 2018. CVAG is requesting that cities administratively implement the TUMF adopted by CVAG for the corresponding calendar year.

DISCUSSION/ANALYSIS:

At the April 28, 2025 CVAG meeting, the CVAG Executive Committee approved adjusting the TUMF rates for Calendar Year 2026 by 2.03% rise in CPI. The comparison of current and proposed increase in fees is shown below in Table 1.

Item 21.

Table 1 –
TUMF Increase Effective January 1, 2026
ALTERNATIVES:

1. Adopt Resolution No. 2025-49.

2. Take no action.

3. Continue this item and provide staff with direction.

FISCAL IMPACT:

The total projected collection for TUMF is unknown and is dependent on future development activity. The TUMF CPI adjustment will increase the fee by 2.03% compared to the current fee.

RECOMMENDED ALTERNATIVE(S):

Staff recommends Alternative #1.

Attachments:

1. Resolution No. 2025-49
Exhibit A: Revised TUMF Rates

2. May 1, 2025 CVAG Notice of TUMF Inflation Adjustment

Item 21.

RESOLUTION NO. 2025-49

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

COACHELLA, CALIFORNIA, APPROVING AN INFLATION

ADJUSTMENT FOR THE TRANSPORTATION UNIFORM MITIGATION

FEE (TUMF) COLLECTED BY THE CITY OF COACHELLA FOR NEW
DEVELOPMENT EFFECTIVE JANUARY 1, 2026.

WHEREAS, the City of Coachella ("City") is a Member Agency of the Coachella Valley Association of Governments ("CVAG"), a joint powers agency consisting of the County of Riverside ("County"), the Agua Caliente Band of Cahuilla Indians, the Cabazon Band of Mission Indians, the Torres Martinez Desert Cahuilla Indians, the City of Blythe, and the nine cities (Desert Hot Springs, Palm Springs Cathedral City, Rancho Mirage, Palm Desert, Indian Wells, La Quinta, Indio and Coachella) situated in the Coachella Valley (collectively, "Member Agencies"); and, WHEREAS, the Consumer Price Index for the Riverside-San Bernardino-Ontario metropolitan area rose by 2.03% during calendar year 2024; and, WHEREAS, at the April 28, 2025 CVAG meeting, the CVAG Executive Committee approved adjusting the TUMF rates for calendar year 2026 by the 2.03% increase in CPI; and, WHEREAS, pursuant to Chapter 4.40 of the Coachella Municipal Code, the City Council is authorized to annually review and, if necessary, adjust the Transportation Uniform Mitigation Fee to ensure it is a fair and equitable method of distributing the costs of transportation improvements needed to accommodate traffic volumes generated by future growth.

WHEREAS, the City Council has reviewed the proposed CPI-based adjustment and finds it necessary and appropriate to adopt the updated TUMF rates, effective January 1, 2026.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COACHELLA DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. The above recitals are all true and correct.

SECTION 2. The City Manager is hereby authorized and directed to determine or cause to be determined the Transportation Uniform Mitigation Fees (TUMF) to be collected from new development for Calendar Year 2026 as identified in Exhibit A.

SECTION 3. This resolution shall become effective upon its adoption.

PASSED, APPROVED and ADOPTED this 22nd day of October, 2025. ___________________________________
Steven A. Hernandez
Mayor

Item 21.

Resolution No. 2025-49

ATTEST:
___________________________________
Angela M. Zepeda
City Clerk
APPROVED AS TO FORM:
___________________________________
Carlos Campos
City Attorney

Item 21.

STATE OF CALIFORNIA

COUNTY OF RIVERSIDE

CITY OF COACHELLA
)
) ss.
)
I HEREBY CERTIFY that the foregoing Resolution No. 2025-49 was duly adopted by the City Council of the City of Coachella at a regular meeting thereof, held on the 22nd day of October, 2025 by the following vote of Council:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________________
Delia Granados
Deputy City Clerk

Item 21.

Exhibit A
Resolution No. 2025-49

Item 21.

May 1, 2025

REVISED FEE SCHEDULE FOR THE TRANSPORTATION UNIFORM MITIGATION FEE EFFECTIVE JAUARY 1, 2026
The Transportation Uniform Mitigation Fee (TUMF) is a development impact fee designed to offset the effects of population growth on transportation infrastructure within the Coachella Valley. It is charged on any construction that will result in an increase in vehicular trips.

The TUMF is collected by the permitting jurisdiction in accordance with an adopted local ordinance, which further allows for an annual adjustment for inflation based on the Consumer Price Index for the Riverside-San Bernardino-Ontario metropolitan area. This inflation factor has been applied to the current fee schedule and results in the revised rates that will be assessed on new development starting January 1, 2026.

TUMF Category
Assessment
Unit
Rate as of
January 1, 2026
Single family detached Dwelling unit $2,900
Multi-family attached Dwelling unit $1,670
Nursing/congregate care Dwelling unit $615
Retail 1,000 sq. ft. $7,535
Office 1,000 sq. ft. $2,995
Industrial 1,000 sq. ft. $1,520
Fuel - gas Dispensing unit $10,800
Fuel - electric Dispensing unit $110
Hotel Room $4,400
Golf course Acre $1,155
For any question regarding the application of TUMF, please contact the Coachella Valley Association of Governments at (760) 346-1127 or by emailing [email protected].

Attachment 2

Item 21.

STAFF REPORT
10/22/2025
TO: Honorable Mayor and City Council Members
FROM: Anahi Fernandez, Management Analyst
SUBJECT: Introduce Ordinance No. 1226 for first reading and Resolution No. 2025-50 amending Chapters 5.68 and 5.69 of the Coachella Municipal Code pertaining to cannabis business regulatory permit regulations.

STAFF RECOMMENDATION:

Staff recommends that the City Council:

1. Introduce Ordinance No. 1226 for first reading, by title only, to amend Chapters 5.68 and

5.69 of the Coachella Municipal Code pertaining to cannabis business regulatory permit regulations; and

2. Adopt Resolution No. 2025-50 authorizing the use of live scan technology to assist the City in implementing its cannabis business regulatory permit regulations.

BACKGROUND:

Chapters 5.68 and 5.69 of the Coachella Municipal Code govern commercial and retail cannabis activity regulatory permits, including but not limited to cultivation, manufacturing, testing, distribution, retail sale, and delivery of cannabis within the City of Coachella.

The City’s current background check procedures and certain definitions under these chapters have not been substantially updated since adoption in 2017 and require amendments to better align with current best practices, legal standards, and operational needs. As a result, staff conducted a comprehensive review of these chapters and identified a need to:
 Modernize and clarify key definitions to ensure consistency and legal defensibility;  Streamline and strengthen the background check process to promote public safety and align with state and federal guidelines;
 Improve internal administrative procedures and inter-agency coordination.

Item 22.

DISCUSSION/ANALYSIS:

The proposed ordinance and resolution modify current definitions and background check processes for cannabis businesses within Chapters 5.68 and 5.69 of the Coachella Municipal Code to reflect current practices and state regulatory standards and ensure clarity and consistency in the application of the City’s cannabis laws. The proposed amendments clarify definitions; such as “commercial cannabis activity business,” “retail cannabis business,” and “owner” to avoid ambiguity and overly broad language. The new definitions align with California Department of Justice definition requirements to conduct fingerprint-based criminal history records review and reporting to the City and owners completing such checks prior to issuance of a regulatory permit.

The proposed ordinance amendment establishes a standardized process for conducting criminal history background checks for a cannabis business regulatory permit, sets clear guidelines for background check requirements to evaluate suitability of the applicant to be issued a cannabis business regulatory permit, and sets forth clear guidelines for regulatory permit denial based on compliance with chapter provisions and criminal history.

FISCAL IMPACT:

There is no significant fiscal impact anticipated with the adoption of this ordinance and resolution.

Costs associated with background checks will be covered by applicants through the Cannabis Regulatory Permit application process.

ALTERNATIVES:

1. Introduce Ordinance No. 1226 for first reading, by title only and adopt Resolution No. 2025-50 to amend Coachella Municipal Code Chapters 5.68 and 5.69.

2. Take no action.

3. Continue this item and provide staff with direction.

RECOMMENDED ALTERNATIVE(S):

Staff recommends alternative #1.

Attachments:

1. Ordinance No. 1226 (1st Reading)

2. Resolution No. 2025-50

Item 22.

ORDINANCE NO. 1226

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY

OF COACHELLA, CALIFORNIA, AMENDING CHAPTERS

5.68 AND 5.69 OF THE COACHELLA MUNICIPAL CODE
TO UPDATE THE CITY’S CANNABIS BUSINESS

REGULATORY PERMIT REGULATIONS AND MAKING
FINDINGS UNDER CEQA.

WHEREAS, City of Coachella (“City”) recognizes the need to update and clarify regulations pertaining to commercial and retail cannabis business operations to ensure compliance with state laws and to promote public safety, health, and welfare; WHEREAS, the definitions and background check process for cannabis business within Chapters 5.68 and 5.69 of the Coachella Municipal Code require updating to reflect current practices and state regulatory standards to ensure clarity and consistency in the application of the City’s cannabis laws;
WHEREAS, this Ordinance is consistent with the City’s commitment to regulatory compliance and the promotion of a safe, legal cannabis market.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COACHELLA, CALIFORNIA, DOES ORDAIN AS FOLLOWS:

SECTION 1. INCORPORATION OF RECITALS. The City Council hereby finds that all of the foregoing recitals presented herewith are true and correct and are hereby incorporated and adopted as findings of the City Council.

SECTION 2. AMENDMENT TO MUNICIPAL CODE. Section 5.68.020 Definitions of Chapter 5.68 Commercial Cannabis Regulatory Permit of Title 5 Business Licenses and Regulations of the Coachella Municipal Code is amended to read as follows:
“5.68.020 - Definitions.

For the purposes of this chapter, the following definitions shall apply, unless the context clearly indicates otherwise. If a word is not explicitly defined in this chapter, the common and ordinary meaning of the word shall apply.
“Applicant” means an owner applying for a commercial cannabis regulatory permit under this chapter. An “applicant” includes all representatives, agents, parent entities, or subsidiary entities of the applicant.
“Business” means an entity, sole proprietorship, partnership, or corporation operating legally in the State of California, that sells, leases, distributes, creates, or otherwise offers products or services to customers.

Item 22.

Ordinance No.1226

“Cannabis” has the same definition as in Business and Professions Code Section 26001(f), as amended.
“Cannabis products” has the same definition as in Business and Professions Code Section 26001(k), as amended; however, when the term “cannabis” is used in this chapter, it shall include “cannabis products.”
“City” means the City of Coachella.
“City manager” means the city manager of the city of Coachella or designee. “Commercial cannabis activity” includes the cultivation, possession, manufacture, distribution, processing, storing, laboratory testing, packaging, labeling, and transportation of cannabis and cannabis products as provided in this chapter. Pursuant to this chapter, “commercial cannabis activity” includes a non-retail microbusiness.
“Commercial cannabis business” means a business that engages in one or more commercial cannabis activities.
“Commercial cannabis regulatory permit” or “regulatory permit” means a regulatory permit issued by the City pursuant to this chapter, to a commercial cannabis business and is required before any commercial cannabis activity may be conducted in the City. The initial permit and annual renewal of a permit is made expressly contingent upon the business’ ongoing compliance with all of the requirements of this chapter and any regulations adopted by the City governing the commercial cannabis activity at issue.
“Corporation” has the same definition as in California Corporations Code section 162, as amended.
“Cultivate” or “cultivation” means any commercial activity involving the planting, growing, harvesting, drying, curing, grading, or trimming of cannabis. A cannabis nursery is considered a “cultivation” use.
“Customer” means a natural person twenty-one (21) years of age or older or a natural person eighteen (18) years of age or older who possesses a physician’s recommendation, or a primary caregiver.
“Delivery” means the commercial transfer of cannabis or cannabis products to a customer. “Director” has the same definition as in California Corporations Code section 164, as amended.
“Distribution” means the procurement, wholesale sale, and transport of cannabis and cannabis products between entities permitted or licensed under this chapter, another local California jurisdiction, or state law.

Item 22.

Ordinance No.1226

“Edible cannabis product” has the same definition as in California Business and Professions Code section 26001(y), as amended. When the term “cannabis” is used in this chapter, it shall include “edible cannabis products.”
“Entity” means any form of business organization recognized under California law, including but not limited to a corporation, limited liability company, partnership, limited partnership, limited liability partnership, joint venture, association, trust, estate, or sole proprietorship, whether formed under the laws of this state or another jurisdiction. This term includes any structure that may hold an ownership interest in a commercial cannabis business. “Indoor” means within a fully enclosed and secure building. “Management” means for the process of directing, controlling, and overseeing the day-today operations of a commercial cannabis activity business, including making strategic decisions, managing personnel,setting policies, and allocating resources to ensure operational efficiency and compliance with legal and ethical standards.
“Manufacture” means to compound, blend, extract, infuse or otherwise make or prepare a cannabis product.
“Manufacturer” means a business that conducts the production, preparation, propagation, or compounding of cannabis or cannabis products either directly or indirectly or by extraction methods, or independently by means of chemical synthesis, or by a combination of extraction and chemical synthesis at a fixed location that packages or repackages cannabis or cannabis products or labels or relabels its containers.
“Non-retail microbusiness” means a commercial business that engages in indoor cultivation of cannabis on an area less than ten thousand (10,000) square feet, Level 1 manufacturing, and distribution, provided such permittee can demonstrate compliance with all requirements imposed by this chapter and state law on licensed cultivators, distributors, Level 1 manufacturers, to the extent the business engages in such activities. “Non-storefront retail microbusiness” means a commercial business that engages in nonstorefront retail cannabis sales (delivery only) and at least two (2) of the following commercial cannabis activities: indoor cultivation of cannabis on an area less than ten thousand (10,000) square feet, Level 1 manufacturing, and distribution, provided such permittee can demonstrate compliance with all requirements imposed by this chapter and state law on licensed cultivators, distributors, Level 1 manufacturers, and retailers to the extent the business engages in such activities. “Nursery” means a permittee that produces only clones, immature plants, seeds, and other agricultural products used specifically for the propagation and cultivation of cannabis. “Officer” means an individual appointed or elected to perform designated duties within a corporation, as specified by the corporation’s bylaws, the board of directors, or as required by law.

This includes roles such as president, vice president, secretary, chief financial officer, and other positions that might be outlined in the corporations’ governance documents. Officers are chosen

Item 22.

Ordinance No.1226

by the board and serve at its discretion unless otherwise specified in the articles or bylaws of the corporation.
“Operation” means any act for which a permit is required under the provisions of this chapter, or any commercial transfer of cannabis or cannabis products. “Owner” means any of the following:
(1) A person with an aggregate ownership interest of 20 percent or more in the person applying for a regulatory permit or a permittee, unless the interest is solely a security, lien, or encumbrance.
(2) The chief executive officer of a nonprofit or other entity. (3) A member of the board of directors of a nonprofit.
(4) An individual who will be participating in the direction, control, or management of the person applying for a regulatory permit.
“Ownership” means the possession of an equity interest or financial stake in an entity applying for or holding a commercial cannabis regulatory permit, including but not limited to shares of stock in a corporation, membership interests in a limited liability company, or partnership interests in a partnership, that confers rights to profits, capital, voting, or control. Ownership excludes security interests, liens, or encumbrances.
“Partner” means a person who has become a partner in a partnership. “Partnership” has the same definition as in California Corporations Code section 16101(9), as amended.
“Permittee” means any person holding a regulatory permit that has been issued under this chapter. A “permittee” includes all representatives, agents, parent entities, or subsidiary entities of the permittee.
“Person” means an individual, firm, partnership, joint venture, association, corporation, limited liability company, estate, trust, business trust, receiver, syndicate, or any other group or combination acting as a unit, and the plural as well as the singular. “Premises” means the designated structures and land specified in the regulatory permit application that is owned, leased, or otherwise held under the control of the applicant or permittee where the commercial cannabis activity will be or is conducted. The premises must be a contiguous area and may only be occupied by one licensee.
“Retail cannabis business” means a business that sells and/or delivers cannabis or cannabis products to customers, and includes the following business types: non-storefront retail microbusiness, non-storefront retailer, storefront retailer, and storefront retail microbusiness. “Retailer” or “storefront retailer” shall have the same definition as in California Business and Professions Code section 26001(ay), as amended.
“Shared-use facility” means a premises registered by a primary manufacturing permittee at

Item 22.

Ordinance No.1226

which multiple cannabis manufacturers may operate at separate times. “Storefront retail microbusiness” means a commercial business that engages in retail cannabis sales and at least two of the following commercial cannabis activities: indoor cultivation of cannabis on an area less than ten thousand (10,000) square feet, Level 1 manufacturing, and distribution, provided such permittee can demonstrate compliance with all requirements imposed by this chapter and State law on licensed cultivators, distributors, Level 1 manufacturers, and retailers to the extent the permittee engages in such activities. “Testing” means subjecting cannabis to laboratory testing for active compounds and purity prior to distribution for consumption.

Words and phrases not specifically defined in this code shall have the meaning ascribed to them as defined in the following sources:

A. The Compassionate Use Act of 1996 (“CUA”);
B. The Medical Marijuana Program (“MMP”); and
C. The Medicinal and Adult Use Cannabis Regulation and Safety Act (“MAUCRSA”).”
SECTION 3. AMENDMENT TO MUNICIPAL CODE. Subsection (C) of Section

5.68.040 Regulatory permit application of Chapter 5.68 Commercial Cannabis Regulatory Permit of Title 5 Business Licenses and Regulations of the Coachella Municipal Code is amended to read as follows:
“5.68.040 - Regulatory permit application.

An application for a regulatory permit shall include, but shall not be limited to, the following information:
…
C. The name, address, telephone number, title, and function of each of owner of the commercial cannabis business.”
SECTION 4. AMENDMENT TO MUNICIPAL CODE. Section 5.68.050 Background check of Chapter 5.68 Commercial Cannabis Regulatory Permit of Title 5 Business Licenses and Regulations of the Coachella Municipal Code is amended to read as follows:
“5.68.050 - Background check.

A. Any person who is an owner of a commercial cannabis business must be legally authorized to do so under applicable state law.

B. Commercial cannabis business owners shall be required to:

1. Submit to a criminal background check.

2. Complete a criminal background check prior to issuance or transfer of a commercial cannabis regulatory permit.

Item 22.

Ordinance No.1226

C. The City shall conduct criminal background checks which must, at a minimum, identify the following for each owner:

1. Whether the owner has ever been convicted of a violent felony as defined by California Penal Code 667.5 or equivalent offense in other states;

2. Whether the owner has ever been convicted of a serious felony, as defined by California Penal Code 1192.7 or equivalent offense in other states;

3. Whether the owner has ever been convicted of a felony for hiring, employing, or using a minor in transporting, carrying, selling, giving away, preparing for sale, or peddling, any controlled substance to a minor; or selling, offering to sell, furnishing, offering to furnish, administering, or giving any controlled substance to a minor;

4. Whether the owner has ever been convicted of a felony for drug trafficking with enhancements pursuant to Section 11370.4 or 11379.8 of the Health and Safety Code; or

5. Whether the owner has ever been convicted of a felony involving fraud, deceit, or embezzlement.

D. Evidence of a conviction of any the offenses enumerated in Section 5.68.040(D) of this chapter shall be grounds for denial or revocation of a commercial cannabis regulatory permit, and/or disqualification from serving as an owner with a commercial cannabis business permittee in the City of Coachella SECTION 5. AMENDMENT TO MUNICIPAL CODE. Section 5.68.070 Regulatory permit denial of Chapter 5.68 Commercial Cannabis Regulatory Permit of Title 5 Business Licenses and Regulations of the Coachella Municipal Code is amended to read as follows:
“5.68.070 - Regulatory permit denial.

The city manager may deny an application for a regulatory permit or renewal of a regulatory permit upon making any of the following findings:

A. The applicant or the premises for which a regulatory permit is applied does not qualify for a permit under this chapter.

B. The applicant or permittee fails to comply with the provisions of this chapter.

C. The applicant or permittee has failed to provide information required by the city manager.

D. The applicant or permittee has been convicted of an offense that is substantially related to the qualifications, functions, or duties of the business or profession for which the application is made, except that if the city manager determines that the applicant or permittee is otherwise suitable to be issued a license and granting the license would not compromise public safety, the city manager shall conduct a thorough review of the nature of the crime, conviction, circumstances, and evidence of rehabilitation of the applicant, and shall evaluate the suitability of the applicant or permittee to be issued a permit based on the evidence found through the review.

In determining which offenses are substantially related to the qualifications, functions, or duties of the business or profession for which the application is made,

Item 22.

Ordinance No.1226

the city manager shall include, but not be limited to, the following:

1. A violent felony, as defined by California Penal Code section 667.5 or equivalent offense in other states.

2. A serious felony, as defined by California Penal Code section 1192.7 or equivalent offense in other states.

3. A felony for hiring, employing, or using a minor in transporting, carrying, selling, giving away, preparing for sale, or peddling, any controlled substance to a minor; or selling, offering to sell, furnishing, offering to furnish, administering, or giving any controlled substance to a minor.

4. A felony for drug trafficking with enhancements pursuant to California Health and Safety Code sections 11370.4 or 11379.8.

5. A felony involving fraud, deceit, or embezzlement.

E. The applicant or permittee has been sanctioned by a State licensing authority or a city, county, or city and county for unlicensed commercial cannabis activities or unlicensed retail cannabis business or has had a State license revoked in the three years immediately preceding the date the application is filed with the city manager.

F. The applicant or permittee is not properly organized or operating in strict compliance pursuant to the Compassionate Use Act of 1996, the Medical Marijuana Program Act, the Medicinal and Adult Use Cannabis Regulation and Safety Act (“MAUCRSA”), and any other applicable law, rules and regulations.” SECTION 6. REPEAL OF MUNICIPAL CODE SECTION. Section 5.68.150 Interested parties of Chapter 5.68 Commercial Cannabis Regulatory Permit of Title 5 Business Licenses and Regulations of the Coachella Municipal Code is repealed as follows:
“5.68.150 – Reserved.”
SECTION 7. AMENDMENT TO MUNICIPAL CODE. Section 5.69.010 Definitions of Chapter 5.69 Retail Cannabis Regulatory Permit of Title 5 Business Licenses and Regulations of the Coachella Municipal Code is amended to read as follows:
“5.69.010 - Definitions.

For the purposes of this chapter, the following definitions shall apply. “Applicant” means an owner applying for a retail cannabis regulatory permit under this chapter.
“Business” means an entity, sole proprietorship, partnership, or corporation operating legally in the State of California, that sells, leases, distributes, creates, or otherwise offers products or services to customers.
“Cannabis” has the same definition as in Business and Professions Code Section 26001(f), as amended.
“Cannabis products” has the same definition as in Business and Professions Code Section 26001(k), as amended; however, when the term “cannabis” is used in this chapter, it shall include

Item 22.

Ordinance No.1226

“cannabis products.”
“City” means City of Coachella.
“City manager” means the city manager of the city of Coachella or designee. “Corporation” has the same definition as in California Corporations Code section 162, as amended.
“Customer” means a natural person twenty-one (21) years of age or older or a natural person eighteen (18) years of age or older who possesses a physician’s recommendation, or a primary caregiver.
“Delivery” means the commercial transfer of cannabis or cannabis products to a customer. “Delivery” also includes the use by a retailer of any technology platform. “Director” has the same definition as in California Corporations Code section 164, as amended.
“Entity” means any form of business organization recognized under California law, including but not limited to a corporation, limited liability company, partnership, limited partnership, limited liability partnership, joint venture, association, trust, estate, or sole proprietorship, whether formed under the laws of this state or another jurisdiction. This term includes any structure that may hold an ownership interest in a retail cannabis business. “Management” means for the process of directing, controlling, and overseeing the day-today operations of a retail cannabis activity business, including making strategic decisions, managing personnel, setting policies, and allocating resources to ensure operational efficiency and compliance with legal and ethical standards.
“Non-storefront retailer” means a cannabis retailer that provides cannabis exclusively through delivery.
“Non-storefront retail microbusiness” means a commercial business that engages in nonstorefront retail cannabis sales and at least two of the following commercial cannabis activities:
indoor cultivation of cannabis on an area less than ten thousand (10,000) square feet, Level 1 manufacturing, and distribution, provided such permittee can demonstrate compliance with all requirements imposed by this chapter and State law on licensed cultivators, distributors, Level 1 manufacturers, and retailers to the extent the permittee engages in such activities. “Officer” means an individual appointed or elected to perform designated duties within a corporation, as specified by the corporation’s bylaws, the board of directors, or as required by law.

This includes roles such as president, vice president, secretary, chief financial officer, and other positions that might be outlined in the corporations’ governance documents. Officers are chosen by the board and serve at its discretion unless otherwise specified in the articles or bylaws of the corporation.