Coachella City Council
July 22, 2026

Item 20.

FACILITIES

Item 20.

Project Title:

New Increase Origination Year FY 22/23
Pending Decrease Safety & Health 
In Design  Minimal  Masterplan
Out to Bid Council Goal
In Construction
Financial Requirements:

Estimate
- 7,088,637
459,138 439,308
6,629,499 6,649,329
-
-
Other - Specify - Restricted Funding
7,088,637 Yes 
No
Projected Budget
Fund Prior 2023/24 2024/25 2025/26 2026/27 2027/28 Beyond Total 152 133,616 204,764 81,098 4,149,329 4,568,807
121 19,830 2,500,000 2,519,830
153,446 204,764 81,098 6,649,329 - 7,088,637
Library Annex
Project Description: Rehabilitation of existing Library Annex building to improve safety and add capacity to library services. Rehabilitiation to include exterior upgrades, seismic retrofitting, mechanical and electrical system upgrades and interior space remodel.

Project Number:

Engineering
F-33
Managing Department
Impact on Future
Initial Cost Estimate by Category Project Summary
Project Status Operating Costs Project Statistics:

Future Plan
Funding Plan
Design/Bid Costs incurred $
Construction/Contingency Cost to complete $
Administration
Library DIF
Funding Source(s)
Grants SB 129
Actual Expenditures
Total estimated costs$
Construction Management
Total
Planning/Permits
Total
F-33

Item 20.

Project Title:

New Increase Origination Year FY 24/25
Pending Decrease Safety & Health 
In Design  Minimal  Masterplan
Out to Bid Council Goal
In Consturction
Financial Requirements:

Estimate
- 5,121,718
500,000 -
4,621,718 5,121,718
-
-
Other - Specify - Restricted Funding
5,121,718 Yes 
No
Projected Budget
Fund Prior 2023/24 2024/25 2025/26 2026/27 2027/28 Beyond Total 152 2,371,718 2,750,000 5,121,718
-
- 2,371,718 2,750,000 - 5,121,718
TCC Wellness Center
Project Description: Rehabilitation of existing Wellness Center at Bagdouma Park Project Number:

Engineering
F-37
Managing Department
Impact on Future
Initial Cost Estimate by Category Project Summary
Project Status Operating Costs Project Statistics:

Funding Plan
Design/Bid Costs incurred $
Construction/Contingency Cost to complete $
Administration
Funding Source(s)
TCC Grant
Planning/Permits Total estimated costs$
Construction Management
Total
Actual Expenditures Future Plan
Total
F-37

Item 20.

Project Title:

New  Increase Origination Year FY 24/25
Pending Decrease Safety & Health 
In Design Minimal  Masterplan
Out to Bid Council Goal
In Consturction
Financial Requirements:

Estimate
- 10,000,000
750,000 -
9,250,000 10,000,000
-
-
Other - Specify - Restricted Funding
10,000,000 Yes 
No
Projected Budget
Fund Prior 2023/24 2024/25 2025/26 2026/27 2027/28 Beyond Total 152 5,000,000 5,000,000 10,000,000
-
- 5,000,000 5,000,000 - 10,000,000
Community Resilience Center (CRC)
Project Description: Refurbish Community Resilience Center to include new emergency services
Project Number:

Engineering
F-39
Managing Department
Impact on Future
Initial Cost Estimate by Category Project Summary
Project Status Operating Costs Project Statistics:

Funding Plan
Design/Bid Costs incurred $
Construction/Contingency Cost to complete $
Administration
Funding Source(s)
SGC Grant
Planning/Permits Total estimated costs$
Construction Management
Total
Actual Expenditures Future Plan
Total
F-39

Item 20.

LLMD

Item 20.

Project Title:

New  Increase  Origination Year FY 26/27
Pending Decrease Safety & Health 
In Design Minimal Masterplan
Out to Bid Council Goal
In Construction
Financial Requirements:

Estimate
- 1,750,000
150,000 -
1,600,000 1,750,000
-
-
Right-of-Way - Restricted Funding
1,750,000 Yes 
No
Projected Budget
Fund Prior 2023/24 2024/25 2025/26 2026/27 2027/28 Beyond Total 160 500,000 500,000
160 250,000 250,000
152 1,000,000 1,000,000
- - - - 1,750,000 - - 1,750,000
LL-37
Total
FundingPlan
Actual Expenditures Future Plan
Funding Source(s)
Landscape &
Lighting Distrist 31
Landscape &
Lighting Distrist 38
Grant Fund
Total
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Construction/Contingency Cost to complete $
Administration
Construction Management
Project Status Operating Costs Project Statistics:

Initial Cost Estimate by Category Project Summary
Impact on Future
Project Number:

LL-37
Managing Department
Public Works

CITY OF COACHELLA
Capital Improvement Program Project Details
Districts 31 and 38 Landscape Improvements
Project Description: Landscape and retention basin improvements of the retention basin on Shady Lane between Avenue 52 and Avenue 53.

Item 20.

Project Title:

New  Increase Origination Year FY 26/27
Pending Decrease Safety & Health 
In Design Minimal  Masterplan
Out to Bid Council Goal
In Construction
Financial Requirements:

Estimate
- 300,000
- -
300,000 300,000
-
-
Right-of-Way - Restricted Funding
300,000 Yes 
No
Projected Budget
Fund Prior 2023/24 2024/25 2025/26 2026/27 2027/28 Beyond Total 160 300,000 300,000
-
- - - - 300,000 - - 300,000
LL-02
Total
FundingPlan
Actual Expenditures Future Plan
Funding Source(s)
Landscape &
Lighting Distrists
Total
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Construction/Contingency Cost to complete $
Administration
Construction Management
Project Status Operating Costs Project Statistics:

Initial Cost Estimate by Category Project Summary
Impact on Future
Project Number:

LL-38
Managing Department
Public Works

CITY OF COACHELLA
Capital Improvement Program Project Details
FY 26/27 LLMD Improvements
Project Description: Improve landscape and lighting districts amenities as needed within the Landscape and Lighting Districts.

Item 20.

PARKS &

RECREATION

Item 20.

Project Title:
` New  Increase Origination Year FY 22/23
Pending Decrease Safety & Health 
In Design Minimal  Masterplan
Out to Bid Council Goal
In Construction
Financial Requirements:

Estimate
- 225,000
25,000 -
200,000 225,000
-
-
Right-of-Way - Restricted Funding
225,000 Yes
No 
Projected Budget
Fund Prior 2023/24 2024/25 2025/26 2026/27 2027/28 Beyond Total 152 225,000 225,000
-
- - - - 225,000 - - 225,000

CITY OF COACHELLA
Capital Improvement Program Project Details
Dateland Skatepark Rehabilitation
Impact on Future
Project Number:

P-27
Managing Department
Public Works
Project Status Operating Costs Project Statistics:

Initial Cost Estimate by Category Project Summary
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Construction/Contingency Cost to complete $
Administration
Construction Management
Total
Funding Plan
Actual Expenditures Future Plan
Funding Source(s)
TCC Grant
Total
P-27
Project Description: Dateland Skatepark Rehabilitation

Item 20.

Project Title:

New  Increase Origination Year FY 22/23
Pending Decrease Safety & Health 
In Design Minimal  Masterplan
Out to Bid Council Goal
In Construction
Financial Requirements:

Estimate
- 645,330
25,000 -
620,330 645,330
-
-
Right-of-Way - Restricted Funding
645,330 Yes
No 
Projected Budget
Fund Prior 2023/24 2024/25 2025/26 2026/27 2027/28 Beyond Total 152 645,330 645,330
- -
- - - - 645,330 - - 645,330

CITY OF COACHELLA
Capital Improvement Program Project Details
Sierra Vista Restroom Renovation
Impact on Future
Project Number:

P-28
Managing Department
Public Works
Project Status Operating Costs Project Statistics:

Initial Cost Estimate by Category Project Summary
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Construction/Contingency Cost to complete $
Administration
Construction Management
Total
Funding Plan
Actual Expenditures Future Plan
Funding Source(s)
Grants
Total
P-28
Project Description: Remove and replace existing restroom at Sierra Vista Park. Install drinking fountain, bike repair kiosk and urban greening elements.

Item 20.

Project Title:

New Increase Origination Year FY 22/23
Pending Decrease Safety & Health 
In Design  Minimal  Masterplan
Out to Bid Council Goal
In Construction
Financial Requirements:

Estimate
- 1,679,712
34,700 32,537
1,645,012 1,647,175
-
-
Right-of-Way - Restricted Funding
1,679,712 Yes
No 
Projected Budget
Fund Prior 2023/24 2024/25 2025/26 2026/27 2027/28 Beyond Total 152 1,045,012 1,045,012
101 24,791 4,175 3,571 2,163 34,700
126 150,000 150,000
361 250,000 250,000
117 200,000 200,000
- 24,791 4,175 3,571 1,647,175 - - 1,679,712

CITY OF COACHELLA
Capital Improvement Program Project Details
Park Tot Lot
Impact on Future
Project Number:

P-29
Managing Department
Public Works
Administration
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Project Status Operating Costs Project Statistics:

Construction/Contingency Cost to complete $
Initial Cost Estimate by Category Project Summary
Total
Park DIF
Construction Management
Total
Funding Plan
Actual Expenditures Future Plan
Funding Source(s)
Grant Fund
General Fund
Measure A
Sewer Fund
P-29
Project Description: Park Tot Lot Avenue 53

Item 20.

Project Title:

New  Increase  Origination Year FY 22/23
Pending Decrease Safety & Health 
In Design Minimal Masterplan
Out to Bid Council Goal
In Construction
Financial Requirements:

Estimate
200,000 17,324,485
1,013,378 929,866
15,609,507 16,394,619
-
200,000
Other - Specify [Land Acquisition] 301,600 Restricted Funding 17,324,485 Yes 
No
Projected Budget
Fund Prior 2023/24 2024/25 2025/26 2026/27 2027/28 Beyond Total 152 387,157 511,109 20,000 5,606,221 2,441,443 8,965,930 4,946,955 4,946,955
101 290,000 11,600 301,600
152 400,000
126 1,500,000 1,500,000 3,000,000
- 398,757 511,109 20,000 7,506,221 8,888,398 - 17,324,485

CITY OF COACHELLA
Capital Improvement Program Project Details
Rancho Las Flores Park Expansion
Impact on Future
Project Number:

P-31
Managing Department
Engineering
Construction/Contingency Cost to complete $
Project Status Operating Costs Project Statistics:

Initial Cost Estimate by Category Project Summary
Planning/Permit Total estimated costs$
Design/Bid Costs incurred $
Park Grant
Administration
Construction Management/Contingency
Total
Funding Plan
Actual Expenditures Future Plan
Funding Source(s)
TBD
General Fund
Park DIF
CVMC
Total
P-31
Project Description: Expanison of Rancho Las Flores Park

Item 20.

WASTE WATER

Item 20.

Project Title:

New Increase Origination Year FY 21/22
Pending Decrease Safety & Health 
In Design  Minimal  Masterplan
Out to Bid Council Goal
In Construction
Financial Requirements:

Estimate
- 514,500
14,500 14,500
500,000 500,000
Other - Specify - Restricted Funding
514,500 Yes 
No 
Projected Budget
Fund Prior 2023/24 2024/25 2025/26 2026/27 2027/28 Beyond Total 361 14500 14,500
360 500,000 500,000
-
-
-
14,500 - - - 500,000 - - 514,500
281,000 379350 441500
S-19
Actual Expenditures Future Plan
Funding Source(s)
Sewer Utility Fund
Sewer Connection
Total
Design/Bid Costs incurred $
Construction/Contingency Cost to complete $
Administration
Total
Funding Plan
Construction Management
Planning/Permits Total estimated costs$
Utility
Impact on Future
Operating Costs
Initial Cost Estimate by Category Project Summary
Project Status Project Statistics:

Capital Improvement Program Project Details
Capacity Improvements - Avenue 50 from Coronado Street to Harrison Managing Department

CITY OF COACHELLA
Project Number:

S-19
Project Description: The 8 inch sewer main on Avenue 50 between Coronado St and Harrison St is currently exceeding the d/D criteria of 0.5 at the upstream end and slightly surcharging on the downstream end. 862 linear feet of 8 inch sewer will be replaced with a 10 inch line to increase capacity all the way to Frederick, this will overlap with Engineering ST-93.

Item 20.

Project Title:

New  Increase Origination Year FY 22/23
Pending Decrease Safety & Health 
In Design Minimal  Masterplan 
Out to Bid Council Goal 
In Construction
Financial Requirements:

Estimate
- 1,613,500
29,500 12,197
1,584,000 1,601,303
-
-
Other - Specify - Restricted Funding
1,613,500 Yes 
No 
Projected Budget
Fund Prior 2023/24 2024/25 2025/26 2026/27 2027/28 Beyond Total 360 7,397 4,800 - 17,303 1,584,000 1,613,500
-
-
-
-
- 7,397 4,800 - 17,303 - 1,584,000 1,613,500
Avenue 52 Extension to Jackson

CITY OF COACHELLA
Capital Improvement Program Project Details
Impact on Future
Project Number:

S-27
Managing Department
Utility
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Project Status Operating Costs Project Statistics:

Initial Cost Estimate by Category Project Summary
Sewer Connection
Total
Funding Plan
Construction/Contingency Cost to complete $
Administration
Construction Management
Total
Actual Expenditures Future Plan
Funding Source(s)
S-27
Project Description: Extension of the sewer main on Ave 52 at the intersection of Van Buren to Jackson street.

Item 20.

Project Title:

New Increase Origination Year FY 21/22
Pending Decrease Safety & Health 
In Design  Minimal  Masterplan
Out to Bid Council Goal
In Construction
Financial Requirements:

Estimate
- 1,139,500
29,500 12,197
1,110,000 1,127,303
-
-
Other - Specify - Restricted Funding
1,139,500 Yes 
No
Projected Budget
Fund Prior 2023/24 2024/25 2025/26 2026/27 2027/28 Beyond Total 360 7,397 4,800 - 17,303 1,110,000 1,139,500
- -
-
-
-
- 7,397 4,800 - 17,303 - 1,110,000 1,139,500
S-28
Actual Expenditures Future Plan
Funding Source(s)
Total
Sewer Connection
Administration
Construction Management
Total
Funding Plan
Construction/Contingency Cost to complete $
Project Status Operating Costs Project Statistics:

Initial Cost Estimate by Category Project Summary
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Impact on Future
Project Number:

S-28
Managing Department
Utility

CITY OF COACHELLA
Capital Improvement Program Project Details
Avenue 51 Extension to Jackson
Project Description: Extension of the sewer main on Ave 51 approximately 3700 linear feet east of Jackson street.

Item 20.

Project Title:

New  Increase Origination Year FY 21/22
Pending Decrease Safety & Health 
In Design Minimal  Masterplan
Out to Bid Council Goal
In Construction
Financial Requirements:

Estimate
- 1,668,365
144,825 1,668,365
1,518,540 -
5,000
Other - Specify - Restricted Funding
1,668,365 Yes 
No
Projected Budget
Fund Prior 2023/24 2024/25 2025/26 2026/27 2027/28 Beyond Total 360 - 558,609 558,609
360 254,426 254,426
152 $ 82,576 772,754 855,330
-
-
- - 82,576 1,585,789 - - - 1,668,365
Coachella Sanitary District Headworks Screening Improvements

CITY OF COACHELLA
Capital Improvement Program Project Details
Impact on Future
Project Number:

S-29
Managing Department
Utility
Construction/Contingency Cost to complete $
Project Status Operating Costs Project Statistics:

Initial Cost Estimate by Category Project Summary
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Sewer Connection
Administration
Construction Management
Total
Funding Plan
Actual Expenditures Future Plan
Funding Source(s)
Sewer Connection
ARPA
Total
S-29
Project Description: Installation of a New Mechanical Bar Screen; Consolidation of Controls into Single Control Panel; Demolition of the Existing Washer Compactor; Installation of a New Screenings Conveyor; Installation of a New Washer Compactor.

Item 20.

Project Title:

New Increase Origination Year FY 23/24
Pending Decrease Safety & Health
In Design  Minimal  Masterplan 
Out to Bid Council Goal 
In Construction
Financial Requirements:

Estimate
550,000
50,000 -
500,000 550,000
Restricted Funding
Other - Specify Environmental Yes 
550,000 No
Projected Budget
Fund Prior 2023/24 2024/25 2025/26 2026/27 2027/28 Beyond Total 361 300,000 250,000 550,000
- - - 300,000 250,000 - 550,000
Date
Managing Department / Person

CITY OF COACHELLA
Capital Improvement Program Project Details

SCADA SYSTEM UPGRADE
Project Number:

S-30
Utilities
Impact on Future
Project Status Operating Costs Project Statistics:

Administration/Legal
Initial Cost Estimate by Category Project Summary
Professional Service Total estimated costs$
Design Costs incurred $
Construction/Contingency Cost to complete $
Construction Management
Total
Funding Allocation
Actual Expenditures Future Plan
Funding Source(s)
Sanitary Operations
Total
Budget and Resolution
Budget/Resolution Number Adopted Budget Amendment Amended Budget $ -
S-30
Project Description: In 2006 The Coachella Sanitary District went through a Wastewater Treatment Plant upgrade expansion. Within the upgrade expansion a new Supervisory Control and Data Acquisition SCADA was integrated. Over the 17 plus years the SCADA system has gone through several software updates. The SCADA system has been unsupported by the manufacturer Rockwell Systems Inc. and at times has been incompatible with modern controls hardware and software.

Item 20.

Project Title:

New  Increase Origination Year FY 26/27
Pending Decrease Safety & Health 
In Design Minimal  Masterplan
Out to Bid Council Goal
In Construction
Financial Requirements:

Estimate
- 1,750,000
150,000 -
1,600,000 1,750,000
-
-
Other - Specify - Restricted Funding
1,750,000 Yes 
No
Projected Budget
Fund Prior 2023/24 2024/25 2025/26 2026/27 2027/28 Beyond Total 360 875,000 875,000 1,750,000
- -
-
-
-
- - - - 875,000 875,000 - 1,750,000
S-31
Actual Expenditures Future Plan
Funding Source(s)
Total
Sewer Connection
Administration
Construction Management
Total
Funding Plan
Construction/Contingency Cost to complete $
Project Status Operating Costs Project Statistics:

Initial Cost Estimate by Category Project Summary
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Impact on Future
Project Number:

S-31
Managing Department
Utility

CITY OF COACHELLA
Capital Improvement Program Project Details
Capacity Improvements - Avenue 53 from Frederick St to Shady Lane Project Description:

Item 20.

Project Title:

New  Increase Origination Year FY 26/27
Pending Decrease Safety & Health 
In Design Minimal  Masterplan
Out to Bid Council Goal
In Construction
Financial Requirements:

Estimate
- 2,000,000
200,000 -
1,800,000 2,000,000
-
-
Other - Specify - Restricted Funding
2,000,000 Yes 
No
Projected Budget
Fund Prior 2023/24 2024/25 2025/26 2026/27 2027/28 Beyond Total 360 2,000,000 2,000,000
- -
-
-
-
- - - - 2,000,000 - - 2,000,000
S-32
Actual Expenditures Future Plan
Funding Source(s)
Total
Sewer Connection
Administration
Construction Management
Total
Funding Plan
Construction/Contingency Cost to complete $
Project Status Operating Costs Project Statistics:

Initial Cost Estimate by Category Project Summary
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Impact on Future
Project Number:

S-32
Managing Department
Utility

CITY OF COACHELLA
Capital Improvement Program Project Details
Capacity Improvements - Avenue 54 from Tyler St to Grapefruit Blvd Project Description:

Item 20.

Project Title:

New  Increase Origination Year FY 26/27
Pending Decrease Safety & Health 
In Design Minimal  Masterplan
Out to Bid Council Goal
In Construction
Financial Requirements:

Estimate
- 1,539,000
150,000 -
1,389,000 1,539,000
-
-
Other - Specify - Restricted Funding
1,539,000 Yes 
No
Projected Budget
Fund Prior 2023/24 2024/25 2025/26 2026/27 2027/28 Beyond Total 360 - 1,539,000 1,539,000
-
-
-
-
- 1,539,000 - 1,539,000
S-33
Actual Expenditures Future Plan
Funding Source(s)
Total
Sewer Connection
Administration
Construction Management
Total
Funding Plan
Construction/Contingency Cost to complete $
Project Status Operating Costs Project Statistics:

Initial Cost Estimate by Category Project Summary
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Impact on Future
Project Number:

S-33
Managing Department
Utility

CITY OF COACHELLA
Capital Improvement Program Project Details
Pipe Replacement - Frederick St to Julia Dr to Westerfield Way Project Description:

Item 20.

Project Title:

New  Increase Origination Year FY 26/27
Pending Decrease Safety & Health 
In Design Minimal  Masterplan
Out to Bid Council Goal
In Construction
Financial Requirements:

Estimate
- 115,000
-
115,000 115,000
-
-
Other - Specify - Restricted Funding
115,000 Yes 
No
Projected Budget
Fund Prior 2023/24 2024/25 2025/26 2026/27 2027/28 Beyond Total 360 115,000 115,000
- -
-
-
-
- - - - - 115,000 - 115,000
S-34
Actual Expenditures Future Plan
Funding Source(s)
Total
Sewer Connection
Administration
Construction Management
Total
Funding Plan
Construction/Contingency Cost to complete $
Project Status Operating Costs Project Statistics:

Initial Cost Estimate by Category Project Summary
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Impact on Future
Project Number:

S-34
Managing Department
Utility

CITY OF COACHELLA
Capital Improvement Program Project Details
Pipe Replacement - Airport Blvd
Project Description:

Item 20.

Project Title:

New  Increase Origination Year FY 26/27
Pending Decrease Safety & Health 
In Design Minimal  Masterplan
Out to Bid Council Goal
In Construction
Financial Requirements:

Estimate
- 2,623,000
250,000 -
2,373,000 2,623,000
-
-
Other - Specify - Restricted Funding
2,623,000 Yes 
No
Projected Budget
Fund Prior 2023/24 2024/25 2025/26 2026/27 2027/28 Beyond Total 360 2,623,000 2,623,000
- -
-
-
-
- - - - - - 2,623,000 2,623,000
S-34
Actual Expenditures Future Plan
Funding Source(s)
Total
Sewer Connection
Administration
Construction Management
Total
Funding Plan
Construction/Contingency Cost to complete $
Project Status Operating Costs Project Statistics:

Initial Cost Estimate by Category Project Summary
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Impact on Future
Project Number:

S-35
Managing Department
Utility

CITY OF COACHELLA
Capital Improvement Program Project Details
Pipe Replacement - Van Buren St to Avenue 54
Project Description:

Item 20.

STORM
DRAIN

Item 20.

Project Title:

New  Increase Origination Year FY 24/25
Pending Decrease Safety & Health 
In Design Minimal  Masterplan
Out to Bid Council Goal
In Consturction
Financial Requirements:

Estimate
- 187,500
37,500 -
150,000 187,500
-
-
Other - Specify - Restricted Funding
187,500 Yes 
No
Projected Budget
Fund Prior 2023/24 2024/25 2025/26 2026/27 2027/28 Beyond Total 152 150,000 150,000
101 37,500 37,500
- 187,500 - - 187,500
Park Drywell Project
Project Description: Install drywells at Veteran's Park and Bagdouma Park to improve drainage
Project Number:

Engineering
SD-4
Managing Department
Impact on Future
Initial Cost Estimate by Category Project Summary
Project Status Operating Costs Project Statistics:

Funding Plan
Design/Bid Costs incurred $
Construction/Contingency Cost to complete $
Administration
Funding Source(s)
CVMC Grant
Planning/Permits Total estimated costs$
Construction Management
Total
Actual Expenditures Future Plan
Total
SD-4
General Fund

Item 20.

STREETS

Item 20.

Project Title:

New Increase  Origination Year FY 14/15
Pending Decrease Safety & Health 
In Design Minimal Masterplan 
Out to Bid Council Goal 
In Construction 
Financial Requirements:

Estimate
68,630,037
3,630,037 3,452,834
65,000,000 65,177,203
Other - Specify Restricted Funding
68,630,037 Yes 
No
Projected Budget
Fund Prior 2023/24 2024/25 2025/26 2026/27 2027/28 Beyond Total 152 2,300,768 - 2,300,768
182 1,151,607 - 177,203 65,000,000 66,328,810
101 459 459
3,452,375 459 - - - 177,203 65,000,000 68,630,037
Actual Expenditures Future Plan
CVAG
ST-67
Builder
General Fund
Total
Project Status
Total
Funding Allocation
Construction Management
Funding Source(s)
Initial Cost Estimate by Category Project Summary
Construction/Contingency Cost to complete $
Administration
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Operating Costs Project Statistics:

Managing Department
Engineering

CITY OF COACHELLA
Capital Improvement Program Project Details
Avenue 50 / I-10 Interchange (La Entrada)
Impact on Future
Project Number:

ST-67
Project Description: Design of new interchange connector at the future extension of Avenue 50 and I-10.

Item 20.

Project Title:

New Increase Origination Year FY 14/15
Pending Decrease Safety & Health 
In Design  Minimal  Masterplan
Out to Bid Council Goal
In Construction
Financial Requirements:

Estimate
901,000 93,441,913
4,362,202 10,409,661
81,923,711 83,032,252
-
1,000,000 Restricted Funding
Right-of-Way 5,255,000 Yes 
93,441,913 No
Projected Budget
Fund Prior 2023/24 2024/25 2025/26 2026/27 2027/28 Beyond Total 152 2,230,574 767,211 1,887,556 66,397 20,000,000 20,000,000 13,442,214 58,393,952 152 853,697 167,827 2,996,901 6,452 8,141,201 7,500,000 5,945,840 25,611,918 Street & Trans DIF 127 359,389 23,975 578,775 1,220,484 1,000,000 3,182,623 122 41,267 41,267
109 427,463 2,151 2,182,513 1,000,000 1,000,000 4,612,127 117 1,000,000 300,000 300,000 1,600,000
101 26 26
3,484,953 959,013 5,890,695 75,000 31,323,714 30,020,484 21,688,054 93,441,913 Future Plan
Costs incurred $
Construction/Contingency Cost to complete $
Actual Expenditures
Project Status Project Statistics:

Managing Department
Engineering
Capital Improvement Program Project Details
Avenue 50 Bridge (Over Whitewater Channel)

CITY OF COACHELLA
Project Number:

ST-69
Planning/Permits Total estimated costs$
Operating Costs
Initial Cost Estimate by Category Project Summary
Impact on Future
Administration
Construction Management
Funding Plan
Total
Funding Source(s)
General Fund
Total
ST-69
CVAG
HBP BR-NBIL- (536)
Design/Bid
Bridge & Grade DIF
SB1
Measure A
Project Description: Project will replace the existing dry weather crossing with a bridge, that will provide year-round access to property owners on either side of the creek, enabling access to SR86S. This will provide safe passage across the creek, as this is a main roadway through the City.

This channel swells well above the roadway annually, with each storm. The alignment will tie into a future intersection currently being developed by Caltrans.

Item 20.

Project Title:

New Increase Origination Year FY 15/16
Pending Decrease Safety & Health 
In Design  Minimal  Masterplan
Out to Bid Council Goal 
In Construction
Financial Requirements:

Estimate
928,767 61,218,820
Design/Bid 5,273,880 1,600,743
Construction/Contingency 51,016,173 59,618,077
Administration -
Construction Management - Restricted Funding
Right-of-Way 4,000,000 Yes 
61,218,820 No
Projected Budget
Fund Prior 2023/24 2024/25 2025/26 2026/27 2027/28 Beyond Total 152 522,231 5,461 - 43,468,077 43,995,769
152 682,464 7,126 25,451 100,000 2,400,000 2,500,000 7,500,000 13,215,041 Street & Trans DIF 127 18,656 2,376 27,989 - 3,750,000 3,799,021 122 208,989 - - 208,989
1,432,340 14,963 53,440 100,000 2,400,000 2,500,000 54,718,077 61,218,820 Impact on Future
Operating Costs
Costs incurred $
Total estimated costs$
Project Status Project Statistics:

Project Number:

ST-81
Managing Department

CITY OF COACHELLA
Capital Improvement Program Project Details
New Interchange @ Avenue 50 and 86S Expressway
Total
Bridge & Grade DIF
Total
Cost to complete $
Initial Cost Estimate by Category Project Summary
Planning/Permits
Actual Expenditures Future Plan
Funding Plan
Funding Source(s)
Federal Demo
CVAG
Engineering
ST-81
Project Description: New interchange at Avenue 50 and 86 Expressway.

Item 20.

Project Title:

New Increase  Origination Year FY 17/18
Pending Decrease Safety & Health 
In Design Minimal Masterplan 
Out to Bid Council Goal 
In Construction 
Financial Requirements:

Estimate
Planning/Permits - 9,287,848
959,396 6,090,668
Construction/Contingency 7,228,452 3,197,180
Administration -
Construction Management 100,000 Restricted Funding
Right-of-Way 1,000,000 Yes 
9,287,848 No
Projected Budget
Fund Prior 2023/24 2024/25 2025/26 2026/27 2027/28 Beyond Total 152 1,218,563 376,943 2,622,964 317,104 2,401,926 6,937,500 127 202,048 109,348 311,396
109 210,175 16,300 122,794 105,701 795,254 1,250,224
117 593,206 593,206
195,522 195,522
1,630,786 502,591 3,534,486 422,805 3,197,180 - - 9,287,848 ST-93
Design/Bid
Street & Trans DIF
Total
Measure A
Developer Deposit
SB1
Total
Funding Plan
Funding Source(s)
CVAG
Actual Expenditures Future Plan
Impact on Future
Total estimated costs$
Project Summary
Operating Costs
ST-93
Managing Department
Engineering

CITY OF COACHELLA
Capital Improvement Program Project Details
Avenue 50 Widening Project (Calhoun to Harrison)
Project Number:

Project Status
Cost to complete $
Initial Cost Estimate by Category
Project Statistics:

Costs incurred $
Project Description: Widen and improve Avenue 50 Calhoun to Harrison, including roadway widening, traffic engineering, traffic signal modifications sidewalk improvements, bicycle lanes and landscaping.Project is in combination with S-19.

Item 20.

Project Title:

New Increase Origination Year FY 17/18
Pending Decrease Safety & Health 
In Design  Minimal Masterplan 
Out to Bid Council Goal 
In Construction
Financial Requirements:

Estimate
Planning/Permits - 34,765,773
2,765,773 3,185,878
Construction/Contingency 30,000,000 31,579,895
Administration -
Construction Management - Restricted Funding
Right-of-Way 2,000,000 Yes 
34,765,773 No
Projected Budget
Fund Prior 2023/24 2024/25 2025/26 2026/27 2027/28 Beyond Total 182 759,680 1,579,895 30,000,000 32,339,575
152 1,365,000 1,365,000
122 282,538 - 282,538
127 778,660 778,660
3,185,878 - - - - 1,579,895 30,000,000 34,765,773
CVAG
Impact on Future
Operating Costs
Cost to complete $
Bridge&Grade DIF
Total
Funding Sources
Builder
Street & Trans DIF
Funding Plan
Total
Initial Cost Estimate by Category
Costs incurred $
Avenue 50 Extension PS&E (All American Canal to I-10 Interchange) Project Statistics:

Project Number:

Project Status
Actual Expenditures Future Plan

CITY OF COACHELLA
Capital Improvement Program Project Details
Design/Bid
Project Summary
Total estimated costs$
ST-98
Managing Department
Engineering
ST-98
Project Description: Widen and improve Avenue 50, including roadway widening, traffic engineering, traffic signal modifications sidewalk improvements, bicycle lanes and landscaping.

Developer is responsible for Avenue 50 extension from Fillmore to I-10.

Item 20.

Project Title:

New Increase Origination Year
Pending Decrease Safety & Health 
In Design Minimal  Masterplan 
Out to Bid Council Goal
In Construction
Financial Requirements:

Estimate
- 429,934
- -
429,934 429,934
-
- Restricted Funding
Right-of-Way - Yes 
429,934 No
Projected Budget
Fund Prior 2023/24 2024/25 2025/26 2026/27 2027/28 Beyond Total 117 234,759 234,759
101 -
109 195,175 195,175
- - - - 429,934 - - 429,934

CITY OF COACHELLA
Capital Improvement Program Project Details
Street Pavement Rehabilitation Phase 22
Managing Department
Engineering
Project Number:

ST-135
Initial Cost Estimate by Category Project Summary
Impact on Future
Construction Management
Project Status Operating Costs Project Statistics:

Construction/Contingency Cost to complete $
Administration
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Actual Expenditures Future Plan
Funding Source(s)
Funding Plan
Total
Measure A
General Fund
SB1
Total
ST-135
Project Description: This project will improve the street pavement and resurfacing. This will include repair or replacement of curb, gutter, sidewalks, new overlay, and the installation of ADA ramps as required. The street pavements are identified from the Pavement Management Update.

Item 20.

Project Title:

New Increase Origination Year FY 22/23
Pending Decrease Safety & Health 
In Design Minimal  Masterplan 
Out to Bid Council Goal
In Construction
Financial Requirements:

Estimate
- 105,000
- -
105,000 105,000
-
- Restricted Funding
Right-of-Way - Yes 
105,000 No
Projected Budget
Fund Prior 2023/24 2024/25 2025/26 2026/27 2027/28 Beyond Total 101 105,000 105,000
-
- - - - - - 105,000 105,000

CITY OF COACHELLA
Capital Improvement Program Project Details
2023 Avenue 50 Bridge Application
Impact on Future
Project Number:

ST-136
Managing Department
Engineering
Cost to complete $
Administration
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Operating Costs
Initial Cost Estimate by Category Project Summary
Project Status Project Statistics:

Construction Management
Construction/Contingency
Total
Total
Funding Plan
Actual Expenditures Future Plan
Funding Source(s)
General Fund
ST-136
Project Description: Avenue 50 Bridge Methacrylate application

Item 20.

Project Title:

New Increase Origination Year FY 22/23
Pending Decrease Safety & Health 
In Design Minimal  Masterplan 
Out to Bid Council Goal
In Construction
Financial Requirements:

Estimate
- -
- -
125,000 -
-
- Restricted Funding
Right-of-Way - Yes 
125,000 No
Projected Budget
Fund Prior 2023/24 2024/25 2025/26 2026/27 2027/28 Beyond Total 101 125,000 125,000
-
- - - - - - 125,000 125,000

CITY OF COACHELLA
Capital Improvement Program Project Details
2023 Dillon Road Bridge Application
Impact on Future
Project Number:

ST-137
Managing Department
Engineering
Cost to complete $
Administration
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Operating Costs
Initial Cost Estimate by Category Project Summary
Project Status Project Statistics:

Construction Management
Construction/Contingency
Total
Total
Funding Plan
Actual Expenditures Future Plan
Funding Source(s)
General Fund
ST-137
Project Description: Dillon Road Bridge Methacrylate Application

Item 20.

Project Title:

New Increase Origination Year FY 22/23
Pending Decrease Safety & Health 
In Design  Minimal  Masterplan 
Out to Bid Council Goal
In Construction
Financial Requirements:

Estimate
282,010 20,495,045
2,200,000 295,045
18,013,035 20,200,000
-
- Restricted Funding
Right-of-Way - Yes 
20,495,045 No
Projected Budget
Fund Prior 2023/24 2024/25 2025/26 2026/27 2027/28 Beyond Total 152 104970 95,030 200,000
152 1,100,000 1,100,000 2,200,000
101 95,045 95,045
152 18,000,000 18,000,000
104,970 190,075 - - 1,100,000 1,100,000 18,000,000 20,495,045

CITY OF COACHELLA
Capital Improvement Program Project Details
Connecting Coachella
Impact on Future
Project Number:

ST-138
Managing Department
Engineering
Operating Costs
Initial Cost Estimate by Category Project Summary
Project Status Project Statistics:

Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
General Fund
Total
Funding Plan
Actual Expenditures Future Plan
Funding Source(s)
CVMC
Seeking Funding
Construction Management
Construction/Contingency
Total
Cost to complete $
Administration
RCTC
ST-138
Project Description: ATP HWY 111 and Avenue 54 Bike Lanes

Item 20.

Project Title:

New Increase Origination Year FY 21/22
Pending Decrease Safety & Health 
In Design  Minimal  Masterplan 
Out to Bid Council Goal
In Construction
Financial Requirements:

Estimate
- 590,944
150,410 150,410
440,534 440,534
-
- Restricted Funding
Right-of-Way - Yes 
590,944 No
Projected Budget
Fund Prior 2023/24 2024/25 2025/26 2026/27 2027/28 Beyond Total 101 40774 48,757 35,291 25,588 83,355 217,031 140,148 590,944 -
-
40,774 48,757 35,291 25,588 83,355 217,031 140,148 590,944

CITY OF COACHELLA
Capital Improvement Program Project Details
Coachella Valley Arts and Music Line
Impact on Future
Project Number:

ST-140
Managing Department
Engineering
Project Status Operating Costs Project Statistics:

Initial Cost Estimate by Category Project Summary
Construction/Contingency Cost to complete $
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Total
Administration
Construction Management
Actual Expenditures Future Plan
Funding Source(s)
General Fund
Funding Plan
Total
ST-140
Project Description: Community connector bicyle lanes to the CV Link located primarily on Avenue 48. CVAG is lead agency.

Item 20.

Project Title:

New Increase Origination Year FY 23/24
Pending Decrease Safety & Health 
In Design  Minimal  Masterplan 
Out to Bid Council Goal
In Construction
Financial Requirements:

Estimate
- 825,000
- 205,000
825,000 620,000
-
- Restricted Funding
Right-of-Way - Yes 
825,000 No
Projected Budget
Fund Prior 2023/24 2024/25 2025/26 2026/27 2027/28 Beyond Total 109 50,000 155,000 206,667 206,667 206,666 825,000
101 -
- - 50,000 155,000 206,667 206,667 206,666 825,000

CITY OF COACHELLA
Capital Improvement Program Project Details
Airport Blvd Bridge
Managing Department
Engineering
Project Number:

ST-141
Initial Cost Estimate by Category Project Summary
Impact on Future
Construction Management
Project Status Operating Costs Project Statistics:

Construction/Contingency Cost to complete $
Administration
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Actual Expenditures Future Plan
Funding Source(s)
Funding Plan
Total
SB1
General Fund
Total
ST-141
Project Description: Replace existing bridge on Airport Blvd over the Whitewater Stormwater Channel with a wider two-lane bridge.

Item 20.

Project Title:

New  Increase  Origination Year FY 24/25
Pending Decrease Safety & Health 
In Design Minimal Masterplan 
Out to Bid Council Goal
In Construction
Financial Requirements:

Estimate
- 307,517
25,092 10,000
282,425 297,517
-
- Restricted Funding
Right-of-Way - Yes 
307,517 No
Projected Budget
Fund Prior 2023/24 2024/25 2025/26 2026/27 2027/28 Beyond Total 152 10,000 297,517 307,517
-
-
- - - 10,000 297,517 - - 307,517

CITY OF COACHELLA
Capital Improvement Program Project Details
TCC Urban Greening
Managing Department
Engineering
Project Number:

ST-142
Initial Cost Estimate by Category Project Summary
Impact on Future
Construction Management
Project Status Operating Costs Project Statistics:

Construction/Contingency Cost to complete $
Administration
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Actual Expenditures Future Plan
Funding Source(s)
Funding Plan
Total
TCC Grant
Total
ST-142
Project Description: This project will provide Urban Greening elements to various areas throuhgout the City.

Item 20.

Project Title:

New Increase Origination Year FY 24/25
Pending Decrease Safety & Health 
In Design Minimal  Masterplan 
Out to Bid Council Goal
In Construction
Financial Requirements:

Estimate
- 1,150,390
115,000 25,000
1,035,390 1,125,390
-
- Restricted Funding
Right-of-Way - Yes 
1,150,390 No
Projected Budget
Fund Prior 2023/24 2024/25 2025/26 2026/27 2027/28 Beyond Total 152 25,000 1,125,390 1,150,390
-
-
- - - 25,000 1,125,390 - - 1,150,390

CITY OF COACHELLA
Capital Improvement Program Project Details

TCC ATP
Managing Department
Engineering
Project Number:

ST-143
Initial Cost Estimate by Category Project Summary
Impact on Future
Construction Management
Project Status Operating Costs Project Statistics:

Construction/Contingency Cost to complete $
Administration
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Actual Expenditures Future Plan
Funding Source(s)
Funding Plan
Total
TCC
Total
ST-143
Project Description: This project will install Class II Bike Lanes on Shady Lane between Avenue 52 and 9th Street and

Item 20.

Project Title:

New  Increase Origination Year FY 24/25
Pending Decrease Safety & Health 
In Design Minimal  Masterplan 
Out to Bid Council Goal
In Construction
Financial Requirements:

Estimate
- 516,000
- -
516,000 516,000
-
- Restricted Funding
Right-of-Way - Yes 
516,000 No
Projected Budget
Fund Prior 2023/24 2024/25 2025/26 2026/27 2027/28 Beyond Total 117 516,000 516,000
-
-
- - - - - - 516,000 516,000

CITY OF COACHELLA
Capital Improvement Program Project Details
Street Pavement Rehabilitation Phase 24
Managing Department
Engineering
Project Number:

ST-144
Initial Cost Estimate by Category Project Summary
Impact on Future
Construction Management
Project Status Operating Costs Project Statistics:

Construction/Contingency Cost to complete $
Administration
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Actual Expenditures Future Plan
Funding Source(s)
Funding Plan
Total
Measure A
Total
ST-144
Project Description: This project will improve the street pavement and resurfacing. This will include repair or replacement of curb, gutter, sidewalks, new overlay, and the installation of ADA ramps as required. The street pavements are identified from the Pavement Management Update.

Item 20.

Project Title:

New Increase Origination Year FY 24/25
Pending Decrease Safety & Health 
In Design  Minimal  Masterplan 
Out to Bid Council Goal
In Construction
Financial Requirements:

Estimate
- 3,600,000
500,000 -
2,900,000 3,600,000
-
- Restricted Funding
Right-of-Way 200,000 Yes
3,600,000 No 
Projected Budget
Fund Prior 2023/24 2024/25 2025/26 2026/27 2027/28 Beyond Total 152 2,400,000 300,000 2,700,000
109 550,000 100,000 650,000
117 250,000 250,000
- - - - 3,200,000 400,000 - 3,600,000
ST-146
Total
CVAG
Measure A
SB1
Actual Expenditures Future Plan
Funding Source(s)
Funding Plan
Total
Construction Management
Project Status Operating Costs Project Statistics:

Construction/Contingency Cost to complete $
Administration
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Initial Cost Estimate by Category Project Summary
Impact on Future
Project Number:

ST-146

CITY OF COACHELLA
Capital Improvement Program Project Details
Avenue 50 Realignment (Oates Ln to Tyler St)
Managing Department
Engineering
Project Description: Realignment and widenig of Avenue 50 from Oates Lane to Tyler Street.

Item 20.

Project Title:

New  Increase Origination Year FY 24/25
Pending Decrease Safety & Health 
In Design Minimal  Masterplan 
Out to Bid Council Goal
In Construction
Financial Requirements:

Estimate
- 3,423,700
608,600 -
2,815,100 3,423,700
-
- Restricted Funding
Right-of-Way Yes
3,423,700 No 
Projected Budget
Fund Prior 2023/24 2024/25 2025/26 2026/27 2027/28 Beyond Total 152 542,592 1,249,233 1,249,233 3,041,058
101 66,008 158,317 158,317 382,642
-
- - - - 608,600 1,407,550 1,407,550 3,423,700

CITY OF COACHELLA
Capital Improvement Program Project Details
HSIP Cycle 12
Managing Department
Engineering
Project Number:

ST-147
Initial Cost Estimate by Category Project Summary
Impact on Future
Construction Management
Project Status Operating Costs Project Statistics:

Construction/Contingency Cost to complete $
Administration
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Actual Expenditures Future Plan
Funding Source(s)
Funding Plan
Total
Caltrans
General Fund
Total
ST-147
Project Description: Highway Safety Improvement Program (HSIP) Cycle 12. Pedestrian safety improvemnet project throuhgout the City. Project includes ADA improvements, traffic signal improvements and installation of HAWK crosswalks. Enhanced bicycle lanes and raised crosswalks will also be installed.

Item 20.

Project Title:

New  Increase Origination Year FY 24/25
Pending Decrease Safety & Health 
In Design Minimal  Masterplan 
Out to Bid Council Goal
In Construction
Financial Requirements:

Estimate
450,000 450,000
-
450,000
-
- Restricted Funding
Right-of-Way Yes
450,000 No 
Projected Budget
Fund Prior 2023/24 2024/25 2025/26 2026/27 2027/28 Beyond Total 152 180,000 180,000 360,000
101 45,000 45,000 90,000
-
- - - - 225,000 225,000 - 450,000

CITY OF COACHELLA
Capital Improvement Program Project Details
Safe Streets for All
Managing Department
Engineering
Project Number:

ST-148
Initial Cost Estimate by Category Project Summary
Impact on Future
Construction Management
Project Status Operating Costs Project Statistics:

Construction/Contingency Cost to complete $
Administration
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Actual Expenditures Future Plan
Funding Source(s)
Funding Plan
Total
SS4A Grant
General Fund
Total
ST-148
Project Description: Planning document for a Safe Streets for All plan.

Item 20.

Project Title:

New  Increase Origination Year FY 25/26
Pending Decrease Safety & Health 
In Design Minimal  Masterplan 
Out to Bid Council Goal
In Construction
Financial Requirements:

Estimate
- 832,000
- -
832,000 832,000
-
- Restricted Funding
Right-of-Way - Yes 
832,000 No
Projected Budget
Fund Prior 2023/24 2024/25 2025/26 2026/27 2027/28 Beyond Total 117 832,000 832,000
-
-
- - - - - - 832,000 832,000
ST-144
Total
Measure A
Actual Expenditures Future Plan
Funding Source(s)
Funding Plan
Total
Construction Management
Project Status Operating Costs Project Statistics:

Construction/Contingency Cost to complete $
Administration
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Initial Cost Estimate by Category Project Summary
Impact on Future
Project Number:

ST-149

CITY OF COACHELLA
Capital Improvement Program Project Details
Street Pavement Rehabilitation Phase 25
Managing Department
Engineering
Project Description: This project will improve the street pavement and resurfacing. This will include repair or replacement of curb, gutter, sidewalks, new overlay, and the installation of ADA ramps as required. The street pavements are identified from the Pavement Management Update.

Item 20.

Project Title:

New  Increase Origination Year FY 25/26
Pending Decrease Safety & Health 
In Design Minimal  Masterplan 
Out to Bid Council Goal
In Construction
Financial Requirements:

Estimate
- 849,000
- -
849,000 849,000
-
- Restricted Funding
Right-of-Way - Yes 
849,000 No
Projected Budget
Fund Prior 2023/24 2024/25 2025/26 2026/27 2027/28 Beyond Total 117 849,000 849,000
-
-
- - - - - - 849,000 849,000
ST-144
Total
Measure A
Actual Expenditures Future Plan
Funding Source(s)
Funding Plan
Total
Construction Management
Project Status Operating Costs Project Statistics:

Construction/Contingency Cost to complete $
Administration
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Initial Cost Estimate by Category Project Summary
Impact on Future
Project Number:

ST-150

CITY OF COACHELLA
Capital Improvement Program Project Details
Street Pavement Rehabilitation Phase 26
Managing Department
Engineering
Project Description: This project will improve the street pavement and resurfacing. This will include repair or replacement of curb, gutter, sidewalks, new overlay, and the installation of ADA ramps as required. The street pavements are identified from the Pavement Management Update.

Item 20.

WATER

AUTHORITY

Item 20.

Project Title:

New  Increase  Origination Year FY 21/22
Pending Decrease Safety & Health
In Design Minimal Masterplan 
Out to Bid Council Goal
In Construction
Financial Requirements:

Initial Cost Estimate by Category Estimate Project Summary Planning/Permits 10,000 450,000
Design/Bid - Costs incurred $ -
Construction/Contingency 428,000 Cost to complete $ 450,000 Administration 2,000
Construction Management 10,000 Restricted Funding
Other - Specify - Yes
Total 450,000 No 
Funding Plan
Projected Budget
Fund Prior 2023/24 2024/25 2025/26 2026/27 2027/28 Beyond Total 178 - 450,000 450,000
-
-
-
Total - - - - - - 450,000 450,000
W-38
Project Status Project Statistics:

Funding Allocation
Funding Source(s)
Water Operations
Actual Expenditures Future Plan

CITY OF COACHELLA
Capital Improvement Program Project Details

3.6Mg Reservoir Interior Relining
Project Number:

W-38
Managing Department
Engineering
Impact on Future
Total estimated costs$
Operating Costs
Project Description: Per Water Master Plan 2017. Complete Reservoir Interior Relining.

Item 20.

Project Title:

New Increase  Origination Year
Pending  Decrease Safety & Health
In Design Minimal  Masterplan 
Out to Bid Council Goal
In Construction
Financial Requirements:

Estimate
- 700,000
-
700,000 700,000
-
- Restricted Funding
Other - Specify - Yes
700,000 No 
Projected Budget
Fund Prior 2023/24 2024/25 2025/26 2026/27 2027/28 Beyond Total 178 350,000 350,000 700,000
-
-
- - - - 350,000 350,000 - 700,000$
Project Statistics:

W-39
Total
Administration
Construction Management
Total
Funding Plan
Funding Source(s)
Water Operations
Actual Expenditures Future Plan
Construction/Contingency Cost to complete $
Utility
Impact on Future
Operating Costs
Initial Cost Estimate by Category Project Summary
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Project Status
Managing Department

CITY OF COACHELLA
Capital Improvement Program Project Details
Whitewater Wash Bridge Pipeline @ Ave 50
Project Number:

W-39
Project Description: City Project ST-69 will replace the existing dry weather crossing with a bridge, that will provide year-round access to property owners on either side of the creek, enabling access to SR-86S. As part of the project the 16" water line will be re-aligned.

Coordinating with Engineering with project ST-69.

Item 20.

Project Title:

New  Increase Origination Year FY 22/23
Pending Decrease Safety & Health
In Design Minimal  Masterplan 
Out to Bid Council Goal
In Construction
Financial Requirements:

Estimate
- 500,000
25,000 240,000
475,000 260,000
Restricted Funding
Other - Specify - Yes
500,000 No 
Projected Budget
Fund Prior 2023/24 2024/25 2025/26 2026/27 2027/28 Beyond Total 178 260,000 260,000
178 240,000 240,000
-
-
- - - 240,000 260,000 - - 500,000$
Project Status Project Statistics:

W-41
Total
Administration
Construction Management
Total
Funding Plan
Funding Source(s)
Water Operations
Actual Expenditures Future Plan
US Dept of Interior
Construction/Contingency Cost to complete $
Utility
Impact on Future
Operating Costs
Initial Cost Estimate by Category Project Summary
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Managing Department

CITY OF COACHELLA
Capital Improvement Program Project Details
Valve Replacement
Project Number:

W-41
Project Description: Valve Replacement.

Item 20.

Project Title:

New Increase  Origination Year
Pending  Decrease Safety & Health
In Design Minimal Masterplan 
Out to Bid Council Goal
In Construction
Financial Requirements:

Estimate
- 500,000
- -
500,000 500,000
-
- Restricted Funding
Other - Specify - Yes 
500,000 No
Projected Budget
Fund Prior 2023/24 2024/25 2025/26 2026/27 2027/28 Beyond Total 177 500,000 500,000
-
-
-
- - - - - - 500,000 500,000
W-43
Project Statistics:

Managing Department
Total
Administration
Construction Management
Total
Funding Plan
Funding Source(s)
Water Connections
Actual Expenditures Future Plan
Construction/Contingency Cost to complete $
Utility
Impact on Future
Operating Costs
Initial Cost Estimate by Category Project Summary
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Project Status

CITY OF COACHELLA
Capital Improvement Program Project Details
Van Buren Ave - Coral Mountain School to Avenue 52 & Avenue 50 Project Number:

W-43
Project Description: Project identified on Coachella Water Authority 2017 Water Master Plan CIP Summary. 100% attributable to growth.

Item 20.

Project Title:

New Increase  Origination Year
Pending  Decrease Safety & Health
In Design Minimal Masterplan 
Out to Bid Council Goal
In Construction
Financial Requirements:

Estimate
- 1,670,000
- -
1,670,000 1,670,000
-
- Restricted Funding
Other - Specify - Yes 
1,670,000 No
Projected Budget
Fund Prior 2023/24 2024/25 2025/26 2026/27 2027/28 Beyond Total 177 1,670,000 1,670,000
-
-
-
- - - - - - 1,670,000 1,670,000
W-44
Project Statistics:

Managing Department
Total
Administration
Construction Management
Total
Funding Plan
Funding Source(s)
Water Connections
Actual Expenditures Future Plan
Construction/Contingency Cost to complete $
Utility
Impact on Future
Operating Costs
Initial Cost Estimate by Category Project Summary
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Project Status

CITY OF COACHELLA
Capital Improvement Program Project Details
Grapefruit Avenue 52 to Avenue 54 & Tyler Street
Project Number:

W-44
Project Description: Project identified on Coachella Water Authority 2017 Water Master Plan CIP Summary. 100% attributable to growth.

Item 20.

Project Title:

New  Increase Origination Year FY 22/23
Pending Decrease Safety & Health
In Design Minimal  Masterplan 
Out to Bid Council Goal
In Construction
Financial Requirements:

Estimate
- 500,000
- -
500,000 500,000
-
- Restricted Funding
Other - Specify - Yes
500,000 No 
Projected Budget
Fund Prior 2023/24 2024/25 2025/26 2026/27 2027/28 Beyond Total 178 - 500,000 500,000
-
-
-
- - - - - - 500,000 500,000
W-45
Project Statistics:

Managing Department
Total
Administration
Construction Management
Total
Funding Plan
Funding Source(s)
Water Operations
Actual Expenditures Future Plan
Construction/Contingency Cost to complete $
Utility
Impact on Future
Operating Costs
Initial Cost Estimate by Category Project Summary
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Project Status

CITY OF COACHELLA
Capital Improvement Program Project Details
Aging Pipeline Replacement
Project Number:

W-45
Project Description: Per the Water Master Plan of 2017 it is recommended that CWA set aside a budget in order to replace aging pipelines. An emphasis should be put on pipes with the highest leak history and greatest age.

Item 20.

Project Title:

New  Increase  Origination Year FY 22/23
Pending Decrease Safety & Health
In Design Minimal Masterplan 
Out to Bid Council Goal
In Construction
Financial Requirements:

Estimate
- 5,050,600
50,600 2,550,600
5,000,000 2,500,000
-
- Restricted Funding
Other - Specify - Yes 
5,050,600 No 
Projected Budget
Fund Prior 2023/24 2024/25 2025/26 2026/27 2027/28 Beyond Total 178 750,000 750,000
177 1,800,600 2,500,000 4,300,600
-
-
- - - 2,550,600 2,500,000 - - 5,050,600
W-46
Project Statistics:

Managing Department
Total
Administration
Construction Management
Total
Funding Plan
Funding Source(s)
Prop 1B
Water Connections
Actual Expenditures Future Plan
Construction/Contingency Cost to complete $
Utility
Impact on Future
Operating Costs
Initial Cost Estimate by Category Project Summary
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Project Status

CITY OF COACHELLA
Capital Improvement Program Project Details
Well 20
Project Number:

W-46
Project Description: Per Water Master Plan 2017, this new well will provide the needed additional firm capacity and fire flow in the 150 Zone. New production well to meet increasing demands.

Item 20.

Project Title
New  Increase Origination Year FY 23/24
Pending Decrease Safety & Health
In Design Minimal  Masterplan 
Out to Bid Council Goal 
In Construction
Financial Requirements:

Estimate
1,729,500
29,500 12,197
1,700,000 1,717,303
Restricted Funding
Other - SpecifyEnvironmental Yes 
1,729,500 No
Projected Budget
Fund Prior 2023/24 2024/25 2025/26 2026/27 2027/28 Beyond Total 177 7,397 4,800 17,303 1,700,000 1,729,500
-
-
- 7,397 4,800 - 17,303 - 1,700,000 1,729,500
Construction Management
Total
Funding Allocation
Actual Expenditures Future Plan
Funding Source(s
Water Connectio
Total estimated costs$
Design Costs incurred $
Administration/Legal
Managing Department / Person

CITY OF COACHELLA
Capital Improvement Program Project Details
Ave 52 Extension to Jackson
Project Number:

W-49
Total
W-49
Utility
Impact on Future
Operating Costs
Initial Cost Estimate by Category Project Summary
Project Status Project Statistics:

Construction/Contingency Cost to complete $
Professional Service
Project Description: Extension of the water main on Ave 52 near Primitivo Dr to Jackson Street

Item 20.

Project Title:

New Increase Origination Year FY 23/24
Pending Decrease Safety & Health
In Design  Minimal  Masterplan 
Out to Bid Council Goal 
In Construction
Financial Requirements:

Estimate
2,000,000
29,551 51
1,970,449 1,999,949
Restricted Funding
Other - Specify Environmental Yes 
2,000,000 No
Projected Budget
Fund Prior 2023/24 2024/25 2025/26 2026/27 2027/28 Beyond Total 177 51 29,500 1,970,449 2,000,000
-
- 51 - 29,500 - 1,970,449 2,000,000
Date
Managing Department / Person
Project Status Project Statistics:

Actual Expenditures Future Plan
Construction/Contingency Cost to complete $
Utility
Impact on Future
Operating Costs
Initial Cost Estimate by Category Project Summary
Professional Service

CITY OF COACHELLA
Capital Improvement Program Project Details
Ave 51 Extension to Jackson
Project Number:

W-50
Total estimated costs$
Design Costs incurred $
Administration/Legal
Construction Management
Total
Funding Source(s)
Water Connection
Funding Allocation
Total
Budget and Resolution
Budget/Resolution Number Adopted Budget Amendment Amended Budget $ -
W-50
Project Description: Extension of the water main on Ave 51 near the intersection with Calhoun to Jackson Street

Item 20.

Project Title:

New  Increase Origination Year FY 23/24
Pending Decrease Safety & Health
In Design Minimal  Masterplan 
Out to Bid Council Goal 
In Construction
Financial Requirements:

Estimate
3,150,605
150,605 -
3,000,000 3,150,605
Restricted Funding
Other - Specify Environmental Yes 
3,150,605 No
Projected Budget
Fund Prior 2023/24 2024/25 2025/26 2026/27 2027/28 Beyond Total 177 70,755 79,850 3,000,000 3,150,605
- - - 70,755 79,850 3,000,000 3,150,605
Date
2/22/23
Managing Department / Person
Project Status Project Statistics:

Actual Expenditures Future Plan
Construction/Contingency Cost to complete $
Utility
Impact on Future
Operating Costs
Initial Cost Estimate by Category Project Summary
Professional Service

CITY OF COACHELLA
Capital Improvement Program Project Details
Grapefruit Extension to Palm St
Project Number:

W-51
Total estimated costs$
Design Costs incurred $
Administration/Legal
Construction Management
Total
Funding Source(s)
Water Connection
Funding Allocation
Total
Budget and Resolution
Budget/Resolution Number Adopted Budget Amendment Amended Budget 150,605 $ 150,605
W-51
Appropriation approved
Project Description: Extension of the water main on Grapefruit Blvd from Avenue 54 to Palm Street

Item 20.

Project Title:

New Increase Origination Year FY 23/24
Pending Decrease Safety & Health
In Design  Minimal  Masterplan 
Out to Bid Council Goal 
In Construction
Financial Requirements:

Estimate
6,262,423
262,423 188,201
6,000,000 6,074,222
Restricted Funding
Other - Specify Environmental Yes 
6,262,423 No
Projected Budget
Fund Prior 2023/24 2024/25 2025/26 2026/27 2027/28 Beyond Total 177 157,876 30,325 74,222 6,000,000 6,262,423
- 157,876 30,325 74,222 - 6,000,000 6,262,423
Date
2/22/23
Managing Department / Person
Project Status Project Statistics:

Actual Expenditures Future Plan
Construction/Contingency Cost to complete $
Utility
Impact on Future
Operating Costs
Initial Cost Estimate by Category Project Summary
Professional Service

CITY OF COACHELLA
Capital Improvement Program Project Details
Whitewater Crossing Palm/Airport
Project Number:

W-52
Total estimated costs$
Design Costs incurred $
Administration/Legal
Construction Management
Total
Funding Source(s)
Water Connections
Funding Allocation
Total
Budget and Resolution
Budget/Resolution Number Adopted Budget Amendment Amended Budget 262,423 $ 262,423
W-52
Appropriation approved
Project Description: Extension of a proposed water main at the intersection of Grapefruit Blvd. and Palm Street per a future project (W-51), the extension will have to cross the Pacific Railroad and the Stormwater Channel and extend to Airport Blvd.

Item 20.

Project Title:

New Increase Origination Year FY 23/24
Pending Decrease Safety & Health
In Design  Minimal  Masterplan 
Out to Bid Council Goal 
In Construction
Financial Requirements:

Estimate
550,000
50,000 -
500,000 550,000
Restricted Funding
Other - Specify Environmental Yes 
550,000 No
Projected Budget
Fund Prior 2023/24 2024/25 2025/26 2026/27 2027/28 Beyond Total 178 300,000 250,000 550,000
- - - 300,000 250,000 - 550,000
Date
Managing Department / Person

CITY OF COACHELLA
Capital Improvement Program Project Details

SCADA SYSTEM UPGRADE
Project Number:

W-53
Utilities
Impact on Future
Project Status Operating Costs Project Statistics:

Administration/Legal
Initial Cost Estimate by Category Project Summary
Professional Service Total estimated costs$
Design Costs incurred $
Construction/Contingency Cost to complete $
Construction Management
Total
Funding Allocation
Actual Expenditures Future Plan
Funding Source(s)
Water Operations
Total
Budget and Resolution
Budget/Resolution Number Adopted Budget Amendment Amended Budget $ -
W-53
Project Description: Water SCADA Upgrade. Design and Installation of SCADA System was complete 04/08/11. Items were identified at the time as needing to be addressed such as full implementation of SCADA at Well#18. The programs and systems are becoming obsolete and there is a need to upgrade the system.

Item 20.

Project Title:

New Increase Origination Year FY 24/25
Pending Decrease Safety & Health
In Design  Minimal  Masterplan
Out to Bid Council Goal
In Construction
Financial Requirements:

Estimate
734,805
234,805 234,805
500,000 500,000
Restricted Funding
Other - Specify Environmental Yes
734,805 No 
Projected Budget
Fund Prior 2023/24 2024/25 2025/26 2026/27 2027/28 Beyond Total 178 199,805 35,000 500,000 734,805
- 199,805 35,000 500,000 - - 734,805
Date
W-54
$ -
Total
Budget and Resolution
Budget/Resolution Number Adopted Budget Amendment Amended Budget Funding Source(s)
Water Operations
Construction Management
Total
Funding Allocation
Actual Expenditures Future Plan
Administration/Legal
Initial Cost Estimate by Category Project Summary
Professional Service Total estimated costs$
Design Costs incurred $
Construction/Contingency Cost to complete $
Utilities
Impact on Future
Project Status Operating Costs Project Statistics:

Managing Department / Person

CITY OF COACHELLA
Capital Improvement Program Project Details
WELL 16 REHAB
Project Number:

W-54
Project Description: Water SCADA Upgrade. Design and Installation of SCADA System was complete 04/08/11. Items were identified at the time as needing to be addressed such as full implementation of SCADA at Well#18. The programs and systems are becoming obsolete and there is a need to upgrade the system.

Item 20.

Project Title:

New Increase Origination Year FY 24/25
Pending Decrease Safety & Health
In Design  Minimal  Masterplan
Out to Bid Council Goal
In Construction
Financial Requirements:

Estimate
55,655,001
5,655,001 655,001
50,000,000 55,000,000
Restricted Funding
Other - Specify Environmental Yes
55,655,001 No 
Projected Budget
Fund Prior 2023/24 2024/25 2025/26 2026/27 2027/28 Beyond Total 178 -
177 655,001 3,000,000 27,000,000 25,000,000 55,655,001
-
- - 655,001 3,000,000 27,000,000 25,000,000 55,655,001
Date
Managing Department / Person

CITY OF COACHELLA
Capital Improvement Program Project Details
Hexavalent Chromium Treatment
Project Number:

W-55
Utilities
Impact on Future
Project Status Operating Costs Project Statistics:

Administration/Legal
Initial Cost Estimate by Category Project Summary
Professional Service Total estimated costs$
Design Costs incurred $
Construction/Contingency Cost to complete $
Construction Management
Total
Funding Allocation
Actual Expenditures Future Plan
Funding Source(s)
Water Operations
Water Connection
Total
Budget and Resolution
Budget/Resolution Number Adopted Budget Amendment Amended Budget $ -
W-55
Project Description: Testing and evaluation of an alternative treatment process for removal of chromium-6 from groundwater and water system planning.

Item 20.

Project Title:

New Increase Origination Year FY 24/25
Pending Decrease Safety & Health
In Design  Minimal  Masterplan
Out to Bid Council Goal
In Construction
Financial Requirements:

Estimate
1,550,000
-
1,550,000 1,550,000
Restricted Funding
Other - Specify Environmental Yes
1,550,000 No 
Projected Budget
Fund Prior 2023/24 2024/25 2025/26 2026/27 2027/28 Beyond Total 178 775,000 775,000
177 775,000 775,000
- - - 1,550,000 - - 1,550,000
Date
Managing Department / Person

CITY OF COACHELLA
Capital Improvement Program Project Details
Meter Exchange Project 2025/26
Project Number:

W-56
Utilities
Impact on Future
Project Status Operating Costs Project Statistics:

Administration/Legal
Initial Cost Estimate by Category Project Summary
Professional Service Total estimated costs$
Design Costs incurred $
Construction/Contingency Cost to complete $
Construction Management
Total
Funding Allocation
Actual Expenditures Future Plan
Funding Source(s)
WEEG Grant
Water Connection
Total
Budget and Resolution
Budget/Resolution Number Adopted Budget Amendment Amended Budget $ -
W-56
Project Description: Replace remaining 3G AMR meters to 4G AMI

Item 20.

STAFF REPORT
7/22/2026
TO: Honorable Mayor and City Council Members
FROM: Gustavo J. Romo, City Manager
PREPARED BY: Lincoln G. Bogard, Finance Director
SUBJECT: Approve a Professional Services Agreement with Willdan Financial Services for a Comprehensive Development Impact Fee Study (Not-To-Exceed $96,000), and Approve the Associated Best Interest of the City Justification STAFF RECOMMENDATION:

Staff recommends that the City Council: (1) approve a Professional Services Agreement with Willdan Financial Services in an amount not to exceed $96,000 for a Comprehensive Development Impact Fee Study, substantially in the form attached hereto (Exhibit A); (2) adopt a finding, pursuant to Coachella Municipal Code Section 4.08.120(G) (“Best Interest of City”), that awarding this Agreement without a new competitive solicitation is in the best interest of the City, as documented in the attached Best Interest of the City Justification (Exhibit B); (3) approve corresponding budget adjustments appropriating a total of $96,000 on a pro-rata basis across the ten development impact fee funds identified in the Fiscal Impact section of this report; and (4) authorize the City Manager to execute the Agreement in a form approved by the City Attorney.

EXECUTIVE SUMMARY:

Willdan Financial Services (“Willdan”) has submitted a proposal to conduct a Comprehensive Development Impact Fee Study for the City, updating the nexus studies and fee schedules underlying the City’s eleven existing development impact fee (DIF) funds and evaluating the potential addition of a new Electric Infrastructure fee. The proposed fixed fee is $96,000, with a term running through January 31, 2027. Willdan is currently under contract with the City to conduct a separate Comprehensive User Fee Study; this Development Impact Fee Study was not included in the scope of that existing agreement and is presented here as a new, standalone Professional Services Agreement, to be funded from the City’s development impact fee funds on a pro-rata basis, with corresponding budget adjustments, as described in the Fiscal Impact section below.

Item 21.

BACKGROUND:

Impact fee nexus studies are the technical and legal documentation required under the Mitigation Fee Act (Government Code Section 66000 et seq.) to establish, justify, and periodically update development impact fees. While the Act does not itself specify a fixed update interval, it is widely considered best practice among California municipal finance and nexus-study professionals to conduct a comprehensive update of a jurisdiction’s impact fee program at least once every five years, and more frequently if significant changes occur in growth projections, facility plans, or construction costs in the interim. Consultants in this field generally advise that nexus studies should, at a minimum, be refreshed within about eight years to remain legally defensible, with a five-year cycle recommended as the norm.

Several factors support this five-year benchmark. First, construction and land costs typically escalate faster than fee schedules that are only adjusted by an annual inflation index, so periodic comprehensive updates are needed to recalculate facility costs, growth assumptions, and demand standards rather than simply inflating old figures. Second, Government Code Section 66001(d) already requires the City to make specific findings regarding any unexpended or uncommitted impact fee revenue for the fifth fiscal year following the first deposit into each fee fund, and every five years thereafter — a statutory checkpoint that naturally aligns with a comprehensive fee update cycle. Third, Assembly Bill 602 (effective January 1, 2022) changed the methodology requirements applicable to residential development impact fees, including how residential land use categories must be analyzed; fee programs adopted or last updated before 2022 may no longer reflect current legal requirements. Finally, periodic updates reduce legal exposure: a fee schedule based on stale growth projections or facility cost data is more vulnerable to challenge under the Act’s “reasonable relationship” standard.

Willdan Financial Services is currently engaged by the City under a separate Professional Services Agreement to conduct a Comprehensive User Fee Study. That existing agreement did not include a scope for updating the City’s development impact fees. Willdan has submitted a new proposal, dated June 23, 2026, to conduct a Comprehensive Development Impact Fee Study covering the City’s Park Land, Library Facilities, Bus Shelter, Park Improvement, Street and Transportation, Police Facilities, General Government Facilities, Fire Facilities, Art in Public Places, Water Connection, and Sanitary District Connection fee funds, and to evaluate the potential establishment of a new Electric Infrastructure fee.

City staff have determined that engaging Willdan for this study, rather than issuing a new competitive solicitation, is in the City’s best interest given Willdan’s current, active engagement with City staff and data on the related User Fee Study, and Willdan’s demonstrated impact fee experience, including recent work for neighboring Coachella Valley jurisdictions. The associated Best Interest of the City Justification memorandum (Exhibit B), documents this determination in greater detail. Coachella Municipal Code Section 4.08.60(C) requires the formal (bid/RFP/RFQ) process for procurements over $75,000; because the proposed $96,000 fee exceeds this threshold, the engagement would ordinarily require a formal RFP/RFQ process under Section 4.08.90.

Section 4.08.120(G) (“Best Interest of City”) permits the City Council to authorize a contract award without following the required procurement method upon a finding that doing so is in the

Item 21.
best interest of the City. Staff recommends the City Council make that finding here, for the reasons documented in the Best Interest of the City Justification (Exhibit B).

DISCUSSION/ANALYSIS:

Willdan’s proposal (Exhibit A) outlines an eight-task work plan: (1) Identify Policy Issues; (2) Identify Existing Development and Future Growth; (3) Determine Facility Standards; (4) Determine Facilities Needs and Costs; (5) Identify Funding and Financing Alternatives; (6) Comparison Analysis against five Riverside County jurisdictions selected by the City; (7) Calculate Fees and Prepare Report; and (8) Meetings, including up to four in-person meetings with City staff, stakeholders, and the City Council. Willdan estimates the engagement will take approximately six to seven months from notice to proceed to adoption.

The proposed project team is led by James Edison, JD, MPP (Managing Principal, Principal-inCharge) and Carlos Villarreal, MPP (Principal Consultant, Project Manager). Willdan reports having completed more than 125 impact fee studies in the past five years for over 800 public agencies nationwide, and cites recent or ongoing engagements with several neighboring Coachella Valley cities, including Indian Wells and Rancho Mirage, as well as other Riverside County agencies such as Riverside County itself, Murrieta, and Moreno Valley.

The proposed fixed fee of $96,000 is broken down by task and team member, totaling 342 hours (122 hours for the Principal-in-Charge at $300/hour and 220 hours for the Project Manager at $270/hour). The fee includes attendance at up to four meetings; additional meetings or major rounds of revisions beyond what is described in the scope would be billed at Willdan’s current hourly rates (ranging from $110 to $310 depending on position), which are also included in the proposal.

The Professional Services Agreement (Exhibit A), as reviewed by the City Attorney’s office, sets the not-to-exceed contract amount at $96,000, inclusive of all printing and related costs, with a term running from execution through January 31, 2027. The Agreement incorporates Willdan’s standard Project Disclaimer confirming that Willdan is not acting as a “municipal advisor” as defined by the U.S. Securities and Exchange Commission in connection with this engagement.

As discussed in the accompanying Fiscal Year 2024-25 Development Impact Fee Annual Report presented elsewhere on this agenda, several of the City’s impact fee funds currently reflect negative available balances or have not funded planned facilities at meaningful levels, underscoring the value of an updated, comprehensive nexus analysis to ensure fee schedules reflect current facility costs, growth projections, and legal requirements under the Mitigation Fee Act and AB 602.

ALTERNATIVES:

1. Approve the Professional Services Agreement with Willdan Financial Services, the associated budget adjustments, and the Best Interest of the City Justification as recommended by staff, and authorize the City Manager to execute the Agreement.

Item 21.

2. Direct staff to issue a competitive Request for Proposals for the Comprehensive Development Impact Fee Study rather than relying on the Section 4.08.120(G) best-interest-of-the-city finding, and return to City Council with the results at a future meeting.

3. Do not approve the Agreement at this time and provide staff with alternative direction.

FISCAL IMPACT:

The proposed Professional Services Agreement carries a not-to-exceed fixed fee of $96,000, to be funded from the City’s development impact fee (DIF) funds, allocated on a pro-rata basis across the ten DIF funds that collected developer fee revenue in Fiscal Year 2024-25, as reported in the accompanying FY 2024-25 Development Impact Fee Annual Report. Staff proposes allocating each fund’s share based on its proportion of total DIF developer fee revenue collected City-wide in FY 2024-25, on the basis that funds experiencing greater current development activity have the most immediate benefit from an updated nexus study and fee schedule. The Bus Shelter Impact Fee Fund (Fund 123) is excluded, consistent with its status as a fund that is no longer being utilized.

Under this proposed methodology, the $96,000 fee would be allocated as follows:

Park Land Impact Fee (Fund 120): $2,345; Library Facilities Impact Fee (Fund 121): $1,376; Bus Shelter Impact Fee (Fund 123): $0; Park Improvement Impact Fee (Fund 126): $11,031; Street & Transportation Impact Fee (Fund 127): $50,757; Police Facilities Impact Fee (Fund 128): $736; General Government Facilities Impact Fee (Fund 129): $5,658; Fire Facilities Impact Fee (Fund 130): $736; Art in Public Places Impact Fee (Fund 131): $1,578; Water Connection Fee (Fund 177): $7,765; Sanitary District Connection Fee (Fund 360): $14,018; Total: $96,000.

Because this expenditure was not included in the FY 2025-26 adopted budget, City Council approval of corresponding budget adjustments (appropriations) in each of the ten funds listed above will be required prior to execution of the Agreement, consistent with the appropriations requirement of Coachella Municipal Code Section 4.08.40(D). Staff recommends the City Council approve these budget adjustments concurrently with the Agreement.

The use of development impact fee revenue to fund the cost of updating the nexus studies and fee schedules underlying those same funds is a common practice among California municipalities and is generally treated as a reasonable administrative cost of operating the fee program under the Mitigation Fee Act.

This expenditure is separate from, and in addition to, the City’s existing Professional Services Agreement with Willdan for the Comprehensive User Fee Study.

RECOMMENDED ALTERNATIVE(S):

Approve the Professional Services Agreement with Willdan Financial Services, the associated budget adjustments, and the Best Interest of the City Justification, and authorize the City Manager to execute the Agreement (Alternative 1).

Item 21.

C O M P R E H E N S I V E D E V E L O P M E N T I M P A C T F E E S T U D Y Professional Services Agreement with
Willdan Financial Services
City Council Meeting • July 22, 2026
Presented by Lincoln G. Bogard, MAcc, CPA, CFE — Finance Director

Item 21.

Why This Matters Now
Development impact fees fund the facilities new growth requires — and require periodic updates to stay legally sound.

Best practice
Comprehensive nexus study updates are recommended at least every 5 years to reflect current construction costs and growth projections.

Statutory alignment
Government Code § 66001(d) already requires 5-year findings on unexpended fee revenue — a natural update checkpoint.

AB 602 (2022)
Changed residential fee methodology requirements; fee programs last updated before 2022 may no longer comply.

Legal exposure
A fee schedule built on stale data is more vulnerable to challenge under the Mitigation Fee Act's “reasonable relationship” standard.
11 DIF funds in the City's program
$4.07M
Developer fee revenue collected, FY 2024-25
4 Funds currently reflecting negative available balances Source: FY 2024-25 Development Impact Fee Annual Report City of Coachella | Comprehensive Development Impact Fee Study 2

Item 21.

Scope of the Study
Willdan will update the nexus study and fee schedule for every existing DIF fund, and evaluate one new fee.

FEE FUNDS COVERED
Park Land Library Facilities
Bus Shelter Park Improvement
Street & Transportation Police Facilities
General Government Facilities Fire Facilities
Art in Public Places Water Connection
Sanitary District Connection
+ Electric Infrastructure (potential new fee)
WORK PLAN — 8 TASKS
1 Identify Policy Issues
2 Existing Development & Future Growth
3 Determine Facility Standards
4 Facilities Needs & Costs
5 Funding & Financing Alternatives
6 Comparison Analysis (5 Riverside Co. cities)
7 Calculate Fees & Prepare Report
8 Meetings (up to 4, incl. Council)
City of Coachella | Comprehensive Development Impact Fee Study 3

Item 21.

Project Team & Schedule
An estimated 6–7 months from notice to proceed to adoption.

JE
James Edison, JD, MPP
Principal-in-Charge — Managing Principal
28 years' experience; led comprehensive DIF updates for Riverside County, Moreno Valley, and Indian Wells.

CV
Carlos Villarreal, MPP
Project Manager — Principal Consultant
20 years' experience; day-to-day project lead on Murrieta, Carpinteria, and Riverside County engagements.

PROJECTED TIMELINE
Jul Aug Sep Oct Nov Dec Jan
Notice to Proceed — July 2026 Draft Report & Public Review Adoption — January 2027 Track record: 125+ impact fee studies completed in the past five years for 800+ public agencies, including recent work in Indian Wells and Rancho Mirage.

City of Coachella | Comprehensive Development Impact Fee Study 4

Item 21.

Procurement Approach
The $96,000 fee exceeds the City's $75,000 formal-bid threshold — here's why a new RFP isn't recommended.

CMC § 4.08.60(C)
Contracts over $75,000 require the formal
bid/RFP/RFQ process.
→
CMC § 4.08.90
Would normally require a Formal RFP/RFQ, evaluated
on “best value.”
→
CMC § 4.08.120(G)
“Best Interest of City” — Council may authorize an
award without that process on a specific finding.

BASIS FOR THE BEST-INTEREST FINDING
Willdan is already engaged by the City on a related, active Comprehensive User Fee Study — reducing onboarding time and duplicate data requests.

Demonstrated regional experience: recent or current DIF work for Indian Wells, Rancho Mirage, and Riverside County.

Not a claim of exclusivity — many qualified firms exist; this is a best-interest, efficiency-based finding, not a sole-source claim.

City of Coachella | Comprehensive Development Impact Fee Study 5

Item 21.

Cost & Funding Plan
A fixed fee of $96,000, proposed to be funded pro-rata across DIF funds by FY 2024-25 fee revenue share. $96,000
Fixed fee, not-to-exceed
Term through Jan. 31, 2027
$50,757
$14,018
$11,031
$7,765
$5,658
$6,771
$0 $10,000 $20,000 $30,000 $40,000 $50,000 $60,000
Street & Transp. (127)
Sanitary District (360)
Park Improvement (126)
Water Connection (177)
Gen. Gov't Facilities (129)
All Other Funds
Proposed Pro-Rata Allocation by DIF Fund
Remaining balance ($6,771) spread across Park Land,
Library, Bus Shelter, Police, Fire, and Art in Public
Places funds. Full detail in the staff report.

Budget adjustment required: this expenditure was not in the FY 2025-26 adopted budget. Council approval of appropriations in each affected fund is needed alongside the Agreement (CMC § 4.08.40(D)).

City of Coachella | Comprehensive Development Impact Fee Study 6

Item 21.

Next Steps
What happens after Council approval.
1 Jul 2026
Council Approval
Agreement, best-interest finding,
and budget adjustments
approved.
2 Jul/Aug 2026
Notice to Proceed
Kickoff meeting; Willdan begins
Task 1 (policy issues).
3 Aug–Nov 2026
Analysis & Drafting
Growth projections, facility
standards, and fee calculations
developed.
4 Dec 2026
Public Review
Draft report presented at
stakeholder meetings and a
Council session.
5 Jan 2027
Adoption
Final nexus study and updated
fee schedule brought to Council.

City of Coachella | Comprehensive Development Impact Fee Study 7

Item 21.

Staff Recommendation
That the City Council take the following actions:
1 Approve a Professional Services Agreement with Willdan Financial Services, not to exceed $96,000, for a Comprehensive Development Impact Fee Study.
2 Adopt a finding under Coachella Municipal Code § 4.08.120(G) (“Best Interest of City”) that awarding this Agreement without a new competitive solicitation serves the City's best interest. 3 Approve budget adjustments appropriating $96,000 on a pro-rata basis across the City's development impact fee funds. 4 Authorize the City Manager to execute the Agreement in a form approved by the City Attorney.

Full analysis, allocation detail, and supporting exhibits are provided in the accompanying Staff Report.

Item 21.
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CITY OF COACHELLA

PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into as of ________________, 20____ by and between the City of Coachella, a municipal corporation organized and operating under the laws of the State of California (“City”), and Willdan Financial Services, a subsidiary of Willdan Group, Inc., with its principal place of business at 27368 Via Industria, Suite 200, Temecula, CA 92590 (hereinafter referred to as “Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

RECITALS
A. City is a public agency of the State of California and is in need of professional services to conduct a Development Impact Fee Study (hereinafter referred to as “the Project”).

B. Consultant is duly licensed and has the necessary qualifications to provide such services.

C. The Parties desire by this Agreement to establish the terms for City to retain Consultant to provide the services described herein.

AGREEMENT
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:

1. Services.

Consultant shall provide the City with the services described in the Scope of Services attached hereto as Exhibit “A.”

2. Compensation.
a. Subject to paragraph 2(b) below, the City shall pay for such services in accordance with the Schedule of Charges set forth in Exhibit “B.” b. In no event shall the total amount paid for services rendered by Consultant under this Agreement exceed the sum of Ninety-Six Thousand Dollars ($96,000). This amount is to cover all printing and related costs, and the City will not pay any additional fees for printing expenses. Periodic payments shall be made within 30 days of receipt of an invoice which includes a detailed description of the work performed. Payments to Consultant for work performed will be made on a monthly billing basis.

3. Additional Work.

If changes in the work seem merited by Consultant or the City, and informal consultations with the other party indicate that a change is warranted, it shall be processed in the following manner: a letter outlining the changes shall be forwarded to the City by Consultant with a statement of estimated changes in fee or time schedule. An amendment to this Agreement shall be prepared by the City and executed by both Parties before performance of such services, or the City will not be required to pay for the changes in the scope of work. Such amendment shall not render ineffective or invalidate unaffected portions of this Agreement.

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4. Maintenance of Records.

Books, documents, papers, accounting records, and other evidence pertaining to costs incurred shall be maintained by Consultant and made available at all reasonable times during the contract period and for four (4) years from the date of final payment under the contract for inspection by the City.

5. Term.

The term of this Agreement shall be from the execution of this Agreement to January 31, 2027, unless earlier terminated as provided herein. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Project. Consultant shall perform the Services in a prompt and timely manner within the term of this Agreement in accordance with the “Activity Schedule” attached as Exhibit “C”.

6. Delays in Performance.
a. Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the nonperforming party. For purposes of this Agreement, such circumstances include but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; pandemics; war; riots and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage or judicial restraint.
b. Should such circumstances occur, the non-performing party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement.

7. Compliance with Law.
a. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state and local government, including Cal/OSHA requirements. b. If required, Consultant shall assist the City, as requested, in obtaining and maintaining all permits required of Consultant by federal, state and local regulatory agencies. c. If applicable, Consultant is responsible for all costs of clean up and/ or removal of hazardous and toxic substances spilled as a result of his or her services or operations performed under this Agreement.

8. Standard of Care; Performance of Employees.
a. Consultant’s services will be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions. b. Consultant’s employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Consultant represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature

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that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant’s failure to comply with the standard of care provided for herein. Any employee of the Consultant or its sub-consultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project.

9. Assignment and Subcontracting.

Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. Nothing contained herein shall prevent Consultant from employing independent associates and subcontractors as Consultant may deem appropriate to assist in the performance of services hereunder.

10. Independent Contractor.

Consultant is retained as an independent contractor and is not an employee of the City.

No employee or agent of Consultant shall become an employee of the City. The work to be performed shall be in accordance with the work described in this Agreement, subject to such directions and amendments from the City as herein provided.

11. Insurance.

Consultant shall not commence work for the City until it has provided evidence satisfactory to the City it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required under this section.
a. Commercial General Liability.
(i) The Consultant shall take out and maintain, during the performance of all work under this Agreement, in amounts not less than specified herein, Commercial General Liability Insurance, in a form and with insurance companies acceptable to the City. (ii) Coverage for Commercial General Liability Insurance shall be at least as broad as the following:
(1) Insurance Services Office Commercial General Liability coverage (Occurrence Form CG 00 01) or exact equivalent. (iii) Commercial General Liability Insurance must include coverage for the following:

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(1) Bodily Injury and Property Damage
(2) Personal Injury/Advertising Injury
(3) Premises/Operations Liability
(4) Products/Completed Operations Liability
(5) Aggregate Limits that Apply per Project
(6) Explosion, Collapse and Underground (UCX) exclusion deleted
(7) Contractual Liability with respect to this Agreement (8) Property Damage
(9) Independent Contractors Coverage
(iv) The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; (3) products/completed operations liability; or (4) contain any other exclusion contrary to the Agreement.
(v) The policy shall give the City, its officials, officers, employees, agents and City designated volunteers additional insured status using ISO endorsement forms CG 20 10 10 01 and 20 37 10 01, or endorsements providing the exact same coverage. (vi) The general liability program may utilize either deductibles or provide coverage excess of a self-insured retention, subject to written approval by the City, and provided that such deductibles shall not apply to the City as an additional insured. b. Automobile Liability.
(i) At all times during the performance of the work under this Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily injury and property damage including coverage for owned, non-owned and hired vehicles, in a form and with insurance companies acceptable to the City.
(ii) Coverage for Automobile Liability Insurance shall be at least as broad as Insurance Services Office Form Number CA 00 01 covering automobile liability (Coverage Symbol 1, any auto).
(iii) The policy shall give the City, its officials, officers, employees, agents and City designated volunteers additional insured status. (iv) Subject to written approval by the City, the automobile liability program may utilize deductibles, provided that such deductibles shall not apply to the City as an additional insured, but not a self-insured retention.
c. Workers’ Compensation/Employer’s Liability.
(i) Consultant certifies that he/she is aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that code, and he/she will comply with such provisions before commencing work under this Agreement.

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(ii) To the extent Consultant has employees at any time during the term of this Agreement, at all times during the performance of the work under this Agreement, the Consultant shall maintain full compensation insurance for all persons employed directly by him/her to carry out the work contemplated under this Agreement, all in accordance with the “Workers’ Compensation and Insurance Act,” Division IV of the Labor Code of the State of California and any acts amendatory thereof, and Employer’s Liability coverage in amounts indicated herein. Consultant shall require all subconsultants to obtain and maintain, for the period required by this Agreement, Workers’ Compensation coverage of the same type and limits as specified in this section.
d. Professional Liability (Errors and Omissions).

At all times during the performance of the work under this Agreement the Consultant shall maintain professional liability or Errors and Omissions Insurance appropriate to its profession, in a form and with insurance companies acceptable to the City and in an amount indicated herein.

This insurance shall be endorsed to include contractual liability applicable to this Agreement and shall be written on a policy form specifically designed to protect against acts, errors or omissions of the Consultant. “Covered Professional Services” as designated in the policy must specifically include work performed under this Agreement. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer's duty to defend. e. Minimum Policy Limits Required.
(i) The following insurance limits are required for the Agreement:

Combined Single Limit
Commercial General Liability $1,000,000 per occurrence/ $2,000,000 aggregate for bodily injury, personal injury, and property
damage
Automobile Liability $1,000,000 combined single limit
Employer’s Liability $1,000,000 per accident or disease Professional Liability $1,000,000 per claim and aggregate (errors and omissions)
(ii) Defense costs shall be payable in addition to the limits. (iii) Requirements of specific coverage or limits contained in this section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. Any available coverage shall be provided to the parties required to be named as Additional Insured pursuant to this Agreement. f. Evidence Required.

Prior to execution of the Agreement, the Consultant shall file with the City evidence of insurance from an insurer or insurers certifying to the coverage of all insurance required herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer’s equivalent) signed by the insurer’s representative and Certificate of Insurance (Acord Form 25-S or

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equivalent), together with required endorsements. All evidence of insurance shall be signed by a properly authorized officer, agent, or qualified representative of the insurer and shall certify the names of the insured, any additional insureds, where appropriate, the type and amount of the insurance, the location and operations to which the insurance applies, and the expiration date of such insurance.
g. Policy Provisions Required.
(i) Consultant shall provide the City at least thirty (30) days prior written notice of cancellation of any policy required by this Agreement, except that the Consultant shall provide at least ten (10) days prior written notice of cancellation of any such policy due to non-payment of premium. If any of the required coverage is cancelled or expires during the term of this Agreement, the Consultant shall deliver renewal certificate(s) including the General Liability Additional Insured Endorsement to the City at least ten (10) days prior to the effective date of cancellation or expiration.
(ii) The Commercial General Liability Policy and Automobile Policy shall each contain a provision stating that Consultant’s policy is primary insurance and that any insurance, self-insurance or other coverage maintained by the City or any named insureds shall not be called upon to contribute to any loss.
(iii) The retroactive date (if any) of each policy is to be no later than the effective date of this Agreement. Consultant shall maintain such coverage continuously for a period of at least three years after the completion of the work under this Agreement. Consultant shall purchase a one (1) year extended reporting period A) if the retroactive date is advanced past the effective date of this Agreement; B) if the policy is cancelled or not renewed; or C) if the policy is replaced by another claims-made policy with a retroactive date subsequent to the effective date of this Agreement.
(iv) All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to provide a waiver of subrogation in favor of the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against the City, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
(v) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability.

Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant’s indemnification obligations to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law.
h. Qualifying Insurers.
(i) All policies required shall be issued by acceptable insurance companies, as determined by the City, which satisfy the following minimum requirements:
(1) Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and admitted to transact in the

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business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.
i. Additional Insurance Provisions.
(i) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the City, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification.
(ii) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, the City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by the City will be promptly reimbursed by Consultant or the City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, the City may cancel this Agreement.
(iii) The City may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (iv) Neither the City nor any of its officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement.
j. Subconsultant Insurance Requirements. Consultant shall not allow any subcontractors or subconsultants to commence work on any subcontract until they have provided evidence satisfactory to the City that they have secured all insurance required under this section.

Policies of commercial general liability insurance provided by such subcontractors or subconsultants shall be endorsed to name the City as an additional insured using ISO form CG 20 38 04 13 or an endorsement providing the exact same coverage. If requested by Consultant, the City may approve different scopes or minimum limits of insurance for particular subcontractors or subconsultants.

12. Indemnification.
a. To the fullest extent permitted by law, Consultant shall defend, indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant’s services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials, officers, employees, agents, or volunteers. Notwithstanding the foregoing, Consultant’s obligations shall not extend to claims, demands, causes of action, costs, expenses, liability, loss, damage or injury that arise out of the sole or active negligence or willful misconduct of the indemnified parties. Consultant’s indemnification obligations will survive the suspension, termination, or expiration of the

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Agreement as it pertains to those claims airing out of, pertaining to, or incident to any acts as described herein.

Limitation of Liability - Consultant's total liability for claims or losses arising out of the contract, tort, or otherwise, shall be limited to three (3) times the amount paid to Consultant for the Services.

This clause shall in no way limit claims, losses, damages, liabilities, costs, or expenses covered by or required to be covered by Contractor’s insurance; or (b) any insurance coverage, limits, or proceeds maintained by, available to, or required to be maintained by Contractor.

13. California Labor Code Requirements.
a. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects (“Prevailing Wage Laws”). If the services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subconsultants to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1). The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4. b. If the services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants, as applicable. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1. c. This Agreement may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements. Any stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor that affect Consultant’s performance of services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor.

14. INTENTIONALLY DELETED.

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15. Verification of Employment Eligibility.

By executing this Agreement, Consultant verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time, and shall require all subconsultants and sub-subconsultants to comply with the same.

16. INTENTIONALLY DELETED.

17. Laws and Venue.

This Agreement shall be interpreted in accordance with the laws of the State of California.

If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a the Superior Court of California for the County of Riverside.

18. Termination or Abandonment.
a. The City has the right to terminate or abandon any portion or all of the work under this Agreement by giving ten (10) calendar days written notice to Consultant. In such event, the City shall be immediately given title and possession to all original field notes, drawings and specifications, written reports and other documents produced or developed for that portion of the work completed and/or being abandoned. The City shall pay Consultant the reasonable value of services rendered for any portion of the work completed prior to termination. If said termination occurs prior to completion of any task for the Project for which a payment request has not been received, the charge for services performed during such task shall be the reasonable value of such services, based on an amount mutually agreed to by the City and Consultant of the portion of such task completed but not paid prior to said termination. The City shall not be liable for any costs other than the charges or portions thereof which are specified herein. Consultant shall not be entitled to payment for unperformed services, and shall not be entitled to damages or compensation for termination of work.
b. Consultant may terminate its obligation to provide further services under this Agreement upon thirty (30) calendar days’ written notice to the City only in the event of substantial failure by the City to perform in accordance with the terms of this Agreement through no fault of Consultant.

19. Ownership of Documents and Confidential Information. a. All deliverables and other documents generated by Consultant in the performance of the Services, including all work papers, work-in-progress, designs, drawings, documents, data, computations, specifications, studies and reports prepared by Consultant as a part of the Services or authorized Additional Services (“Consultant Work Product”) shall belong to and be subject to the sole ownership and use of the City. b. Except as otherwise provided in “Termination or Abandonment,” above, all original field notes, written reports, drawings and specifications and other documents, produced or developed for the Project shall, upon payment in full for the services described in this Agreement, be furnished to and become the property of the City.

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c. During the course of the performance of this Agreement, Consultant may receive written or verbal information from the City, its representatives or agents, not in the public domain. Such information may include the City’s know how, trade secrets, and other proprietary and confidential information and Consultant agrees to treat such information as confidential information belonging to the City. Consultant agrees that neither it, nor its officers, employees, representatives, agents, successors, or assigns, will disclose such information to any third party or use the same in any manner without the prior written consent of the City. Moreover, Consultant agrees to safeguard such proprietary and confidential information from unauthorized disclosure and/or use using the same degree of care it uses to protect its own proprietary and confidential information, but not less than a reasonable standard of care. In the event that disclosure of such information is sought pursuant to any law or regulation, Consultant shall promptly notify the City of such fact to allow the City to assert whatever exclusions or exemptions may be available to it under applicable law or regulation.

20. Organization.

Consultant shall assign James Edison as Project Manager. The Project Manager shall not be removed from the Project or reassigned without the prior written consent of the City.

21. Limitation of Agreement.

This Agreement is limited to and includes only the work described above.

22. Notice.

Any notice or instrument required to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Office, certified mail, return receipt requested, postage prepaid, addressed to:

CITY:

City of Coachella
53990 Enterprise Way
Coachella, CA 9223
Attn: Lincoln Bogard, Finance Director
CONSULTANT:

Wildan Financial Services
27368 Via Industria, Suite 200
Temecula, CA 92590
Attn: Chris Fisher, Vice President / Director
and shall be effective upon receipt thereof.

23. Third Party Rights.

Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the City and the Consultant.

24. Equal Opportunity Employment.

Consultant represents that it is an equal opportunity employer and it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other interests protected by the State or Federal Constitutions. Such nonPage 282 Item 21.
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discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.

25. Entire Agreement.

This Agreement, with its exhibits, represents the entire understanding of the City and Consultant as to those matters contained herein, and supersedes and cancels any prior or contemporaneous oral or written understanding, promises or representations with respect to those matters covered hereunder. Each Party acknowledges that no representations, inducements, promises or agreements have been made by any person which are not incorporated herein, and that any other agreements shall be void. This Agreement may not be modified or altered except in writing signed by both Parties hereto. This is an integrated Agreement.

26. Severability.

The unenforceability, invalidity or illegality of any provision(s) of this Agreement shall not render the remaining provisions unenforceable, invalid or illegal.

27. Successors and Assigns.

This Agreement shall be binding upon and shall inure to the benefit of the successors in interest, executors, administrators and assigns of each Party to this Agreement. However, Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties or obligations without the prior written consent of the City. Any attempted assignment without such consent shall be invalid and void.

28. Non-Waiver.

None of the provisions of this Agreement shall be considered waived by either Party, unless such waiver is specifically specified in writing.

29. Time of Essence.

Time is of the essence for each and every provision of this Agreement.

30. The City’s Right to Employ Other Consultants.

The City reserves its right to employ other consultants, including engineers, in connection with this Project or other projects.

31. Prohibited Interests.

Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, the City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no director, official, officer or employee of the City, during the term of his or her service with the City,

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shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
[SIGNATURES ON FOLLOWING PAGE]

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SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF COACHELLA

AND WILLDAN FINANCIAL SERVICES
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above.

CITY OF COACHELLA WILLDAN FINANCIAL SERVICES
By:

Hannah Shin-Heydorn
City Manager
By:

Its: Vice President / Director
Printed Name: Chris Fisher
ATTEST:

By:

Patricia Vazquez
City Clerk
APPROVED AS TO FORM:

By:

Best Best & Krieger LLP
City Attorney

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EXHIBIT A
Scope of Services

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Item 21.
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EXHIBIT B
Schedule of Charges/Payments
Consultant will invoice the City on a monthly cycle. Consultant will include with each invoice a detailed progress report that indicates the amount of budget spent on each task. Consultant will inform the City regarding any out-of-scope work being performed by Consultant. This is a timeand-materials contract.

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EXHIBIT C
Activity Schedule

Item 21.

CITY OF COACHELLA
Office of the Finance Director

MEMORANDUM
DATE: July 22, 2026
TO: City Clerk, City of Coachella
FROM: Lincoln Bogard, Finance Director
SUBJECT: Best Interest of the City Justification — Professional Services Agreement with Willdan Financial Services for a Comprehensive Development Impact Fee Study (Coachella Municipal Code § 4.08.120(G))
I. PURPOSE
This memorandum provides a formal justification, pursuant to Coachella Municipal Code Section

4.08.120(G) (“Best Interest of City”), for the City Council to authorize a Professional Services Agreement with Willdan Financial Services (“Willdan”) for a Comprehensive Development Impact Fee Study without following the formal RFP/RFQ process that would otherwise apply under Section 4.08.90. This memorandum is submitted for filing with the City Clerk and is incorporated by reference into the Staff Report presented to the City Council at the July 22, 2026 Regular Meeting.

II. DESCRIPTION OF PROCUREMENT
The Finance Department seeks to enter into a Professional Services Agreement with Willdan Financial Services for a Comprehensive Development Impact Fee Study, updating the nexus studies and fee schedules underlying the City’s eleven existing development impact fee funds and evaluating a potential new Electric Infrastructure fee. The agreement carries a fixed, not-to-exceed fee of $96,000 and a term running from execution through January 31, 2027.

The Comprehensive Development Impact Fee Study will include the following components:
● A technically defensible fee justification based on the reasonable relationship and deferential review standards under the Mitigation Fee Act; ● A review of facility standards, capital facilities plans and costs, and development and growth assumptions;
● Identification of potential additional fees, including a possible new Electric Infrastructure fee, to address unmet future capital facilities needs;
● A schedule of maximum-justified fees by land use category, calculated in compliance with Assembly Bill 602;
● A comparison of the City’s current and proposed fees against five comparable Riverside County jurisdictions; and

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● Comprehensive documentation of all assumptions, methodologies, and results, including findings required by the Mitigation Fee Act.
● Willdan estimates the engagement will take approximately six to seven months from notice to proceed to adoption, and includes attendance at up to four in-person meetings with City staff, stakeholders, and the City Council.
● Willdan is currently engaged by the City under a separate Professional Services Agreement to conduct a Comprehensive User Fee Study. That existing agreement did not include a scope for updating the City’s development impact fees; this Development Impact Fee Study is being procured as a new, standalone engagement.

III. BASIS FOR BEST INTEREST OF CITY FINDING (CMC § 4.08.120(G)) Applicable Provision: Coachella Municipal Code Section 4.08.60(C) requires the formal (bid/RFP/RFQ) process for procurements over $75,000. The proposed $96,000 Professional Services Agreement with Willdan exceeds this threshold and would ordinarily require a formal RFP/RFQ process under Section 4.08.90. Section 4.08.120(G) permits the City Council to authorize the award and execution of a contract for services without following the required procurement method where the City Council finds that such an award is in the best interest of the City. This is not a claim that Willdan is the only firm capable of performing this scope of work — development impact fee consulting is a competitive field, and Willdan’s own client list includes hundreds of California public agencies served by multiple qualified firms in this space. Rather, this justification rests on the efficiencies and demonstrated qualifications described below, which support a City Council finding under Section 4.08.120(G).

Willdan is currently engaged by the City to conduct a Comprehensive User Fee Study under a separate, active Professional Services Agreement. Through that engagement, Willdan staff have already begun building familiarity with the City’s organizational structure, existing fee data, financial systems, and relevant staff contacts. Engaging Willdan for the related Development Impact Fee Study allows the City to leverage this existing working relationship and institutional knowledge, reducing the onboarding time, duplicative data requests, and coordination effort that would be required to bring a new firm up to speed on the City’s operations within the same general timeframe.

Willdan additionally offers demonstrated, directly relevant experience: the firm reports having completed more than 125 development impact fee studies in the past five years for over 800 public agencies nationwide, including recent or current engagements with neighboring Coachella Valley jurisdictions such as the City of Indian Wells and the City of Rancho Mirage, as well as other Riverside County agencies including the County of Riverside, the City of Murrieta, and the City of Moreno Valley. This regional and subject-matter experience is directly relevant to the comparison analysis and facility standards work called for in the proposed scope of services.

IV. MARKET REVIEW
City staff considered whether to issue a new competitive solicitation for this scope of work. The review below summarizes staff’s findings.

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Competitive Landscape: Development impact fee consulting is provided by multiple qualified firms in the California municipal market, including Willdan and several other established publicsector nexus study consultants. A competitive Request for Proposals process would very likely yield multiple responsive, qualified proposals.

Efficiency and Timing Considerations: Notwithstanding the availability of other qualified firms, City staff have determined that proceeding with Willdan — the City’s current User Fee Study consultant — is in the City’s best interest at this time, given the overlapping data needs, staff coordination, and institutional knowledge already established through that ongoing engagement, and the resulting time and cost savings compared to onboarding a new firm through a full RFP process.

Recommended Finding: Based on the foregoing, staff recommends that the City Council adopt a finding, pursuant to Coachella Municipal Code Section 4.08.120(G), that awarding this Professional Services Agreement to Willdan Financial Services without a new competitive solicitation is in the best interest of the City, based on demonstrated qualifications, incumbent efficiency, and the considerations described in this memorandum.

Based on the foregoing review, staff concludes that engaging Willdan directly, rather than issuing a new Request for Proposals, will provide the City with a qualified, cost-effective, and timely path to completing this study, consistent with Coachella Municipal Code Section 4.08.120(G).

V. COST REASONABLENESS
The Finance Director has determined that the proposed contract pricing is fair and reasonable based on the following considerations:

Team Member Role Hourly Rate Proposed Hours / Cost
James Edison, JD, MPP Principal-in-Charge $300/hr 122.0 hrs — $36,600 Carlos Villarreal, MPP Project Manager $270/hr 220.0 hrs — $59,400 Total — 342.0 hrs $96,000 (fixed fee, inclusive of all
printing and related costs, and up
to 4 in-person meetings)
Additional meetings or major
revision rounds beyond the
described scope would be billed
at Willdan's current hourly
rates ($110–$310/hr depending
on position), consistent with the
rate schedule included in
Willdan's proposal (Exhibit A to
the related Staff Report).

The proposed fixed fee of $96,000 is consistent with market rates for a comprehensive, multi-fund development impact fee nexus study of this scope, and is comparable to fees Willdan and similar firms have charged other California cities for similarly structured engagements. The Finance

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Director has reviewed the pricing and finds it reasonable in relation to the scope, complexity, and market context of the services to be provided.

VI. RECOMMENDED FINDING
I, Lincoln Bogard, Finance Director for the City of Coachella, hereby certify that:
● Willdan Financial Services has demonstrated the qualifications and relevant experience necessary to perform this scope of work, including current, active engagement with City staff on a related Comprehensive User Fee Study;
● Proceeding with Willdan without a new competitive solicitation, pursuant to Coachella Municipal Code Section 4.08.120(G), is expected to provide meaningful time and cost efficiencies to the City;
● The proposed pricing has been reviewed and determined to be fair and reasonable; and ● This procurement is in the best interest of the City of Coachella.

This memorandum is on file with the City Clerk and incorporated by reference into the Staff Report for the July 22, 2026 Regular City Council Meeting, Agenda Item: Approval of a Professional Services Agreement with Willdan Financial Services for a Comprehensive Development Impact Fee Study, and the associated Best Interest of the City finding under Coachella Municipal Code Section 4.08.120(G).

Item 21.

STAFF REPORT
7/22/2026
TO: Honorable Mayor and City Council Members
FROM: Gustavo J. Romo, City Manager
PREPARED BY: Lincoln G. Bogard, Finance Director
Jason Stevens, IT Manager
SUBJECT: Approval of a Three-Year Professional Services Agreement/Order Form with Granicus, Inc. for Migration of the City's Website to the OpenCities Platform to Achieve ADA/WCAG 2.1 Level AA Accessibility Compliance (Total Not-ToExceed $122,981.12), Utilizing the OMNIA Partners Cooperative Purchasing Agreement
STAFF RECOMMENDATION:

Staff recommends that the City Council take the following actions: (1) approve the Order Form with Granicus, Inc. (Quote No. Q-528995) migrating the City's website from the legacy govAccess platform to Granicus's OpenCities platform and Web Experience – Enhanced Package, in an amount not to exceed $45,189.36 in combined one-time and prorated first-year subscription fees, year two subscription of $37,580.56, and year three subscription of $40,211,20; and (2) authorize the City Manager, or designee, to execute the Order Form and any related agreements, utilizing the OMNIA Partners cooperative purchasing agreement (Agreement No. 159768) in lieu of independent formal bidding, consistent with the City's purchasing policy.

EXECUTIVE SUMMARY:

The City's website is currently hosted on Granicus's legacy “govAccess” platform. Staff identified two drivers for evaluating a platform migration. The primary driver is a new federal accessibility mandate: the U.S. Department of Justice has adopted enforceable technical accessibility standards for state and local government websites, and the City's current platform can only be made to meet those standards through continual manual retrofitting rather than automated, built-in tools. The secondary driver is a recurring concern, raised by both Council Members and residents, that the current site is difficult to navigate.

Staff evaluated three paths: (1) retrofitting the existing govAccess site for approximately $18,000; (2) retrofitting the site and separately purchasing CivicPlus's DocAccess add-on product for automated document conversion; and (3) migrating to Granicus's newer OpenCities platform,

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which is designed from the ground up to automatically prepare and check content for accessibility on an ongoing basis, and which also offers a modernized design and substantially improved search and navigation. Staff recommends migration to OpenCities.

Granicus provided the attached Order Form (Quote No. Q-528995, dated July 13, 2026) under the City's existing OMNIA Partners cooperative purchasing agreement, which satisfies the City's competitive purchasing requirements without the need for a separate solicitation. The quote expires July 31, 2026.

BACKGROUND:

The City has contracted with Granicus for website hosting and related communications services under the “govAccess” platform, which also includes the Communications Cloud communications suite. Granicus continues to support and host the City's site at www.coachella.org under this legacy platform.

In April 2024, the U.S. Department of Justice published a final rule under Title II of the Americans with Disabilities Act establishing, for the first time, an enforceable technical standard – the Web Content Accessibility Guidelines (WCAG), Version 2.1, Level AA – for the websites, mobile applications, and other digital content that state and local governments make available to the public. Compliance deadlines under the rule are tied to the jurisdiction's population as of the 2020 Census. In April 2026, the Department of Justice issued an interim final rule extending those compliance dates to April 26, 2027, for public entities serving a population of 50,000 or more, and to April 26, 2028, for smaller entities and special district governments. Based on the City's 2020 Census population of 41,941, Coachella's applicable compliance deadline is April 26, 2028.

The rule includes a small number of limited exceptions (for example, certain archived content and pre-existing documents no longer used to deliver services), but the great majority of the City's active, public-facing web content – including web pages, PDFs, online forms, and third-party or vendor-hosted tools used to deliver City services – will need to comply. Separate from the new federal web rule, the City's existing obligations under Title II to provide effective communication and equal access to programs and services already apply, so accessibility barriers on the current site carry legal and complaint risk independent of the 2028 deadline.

Independent of the accessibility issue, Council Members and residents have periodically raised concerns about the difficulty of locating information on the current site, including through its search function and page organization.

DISCUSSION/ANALYSIS:

A. Applicable Accessibility Standards
WCAG 2.1 Level AA is the technical standard adopted by the Department of Justice's Title II rule and is the standard directly applicable to the City's website. For additional context, the State of California requires its own state-agency websites to meet the newer WCAG 2.2 Level AA standard under Government Code Sections 7405, 11135, and 11546.7, and Assembly Bill 434 imposes similar requirements specifically on state entities. These particular provisions are written to apply to state agencies rather than cities; however, Government Code Section 11135's broader nondiscrimination mandate has been applied to programs and activities receiving state funding,

Item 22.
which may reach certain City programs depending on funding source. Staff recommends the City Attorney confirm the precise scope of any state-law obligations applicable to the City in addition to the federal ADA Title II requirement, which unambiguously applies to Coachella as a local government. Section 508 of the federal Rehabilitation Act imposes a comparable WCAG-based standard on federal agencies and their contractors; it does not independently bind the City, but vendors – including Granicus – commonly design government platforms to meet WCAG and Section 508 together as a combined technical benchmark.

B. Options Considered

1. Retrofit the existing govAccess platform. Granicus quoted just under $18,000 to retrofit the current site to meet accessibility standards. This is essentially a one-time patch: because govAccess does not automatically evaluate or convert new content, every future addition (an agenda packet, a staff report, a new form) would require manual remediation to remain compliant, creating ongoing staff or consultant labor and continuing compliance risk as content is added or changed. It would not address the navigation and search complaints, since it retains the platform's existing site structure and search tools.

2. Retrofit plus the DocAccess add-on. The City could pair a govAccess retrofit with CivicPlus's DocAccess product, a separate add-on subscription that automatically converts documents to accessible formats. This would reduce, but not eliminate, the manual documentremediation burden, but it adds another vendor product and ongoing subscription cost on top of an aging platform, and it would not check or remediate web-page-level accessibility or resolve the navigation and search concerns.

3. Migrate to OpenCities (recommended). Granicus's newer OpenCities platform was built to automate accessibility: it is designed to automatically prepare and check content for WCAG compliance on an ongoing basis, with built-in accessibility-checking tools, rather than requiring a one-time manual retrofit. It also provides a modernized, cleaner design framework and materially improved search and content indexing, directly addressing the navigation complaints raised by Council and residents. The accompanying Web Experience – Enhanced Package includes a UX consultation, a redesigned modular homepage, migration of up to 100 pages of existing content, and staff training.

C. Procurement
The quote was issued under the OMNIA Partners cooperative purchasing agreement (Agreement No. 159768, effective December 8, 2025), which satisfies the City's purchasing policy requirements for competitively solicited cooperative contracts, consistent with the City's practice on other recent technology procurements. The quote does not itemize a separate “cooperative discount” line. Instead, the “Terminating Subscriptions” table in the quote shows the City's current annual govAccess/Communications Cloud fees ($24,298.61) ceasing upon signature, with any prepaid balance for those services prorated and credited toward the new OpenCities subscription fees. Staff recommends confirming with the Granicus account representative whether the OMNIA cooperative rate reflects any further reduction from standard list pricing before execution. The quote expires July 31, 2026; Council action on July 22, 2026 allows time to execute before that date.

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D. Cost Summary
The table below summarizes the pricing provided in Granicus Quote No. Q-528995:

Item Amount
One-Time Fees
GXC Service Cloud Essentials – Setup, Config, Training $4,476.15 Web Experience – Enhanced Package $27,562.50
OpenCities Subsite – Setup and Configuration $0.00
One-Time Fees Subtotal $32,038.65
New Annual Subscription Fees (Year 1, effective 7/31/26) GXC Service Cloud Essentials (up to 10,000 unique contacts) $33,380.51 OpenCities Subsite License $1,741.50
Annual Subscription Subtotal $35,122.01
Prorated Fee for Partial Period (7/31/26 – 12/14/26) $13,150.71 Future Year Annual Pricing
Year 2 $37,580.56
Year 3 $40,211.20
Terminating Subscriptions (govAccess/Communications Cloud, ceasing upon signature)
($24,298.61)/yr
The Agreement's initial term begins upon signature and continues through the end of the thencurrent billing cycle, plus an additional 24 months, for a total commitment of approximately three years, consistent with the Year 2 and Year 3 pricing shown above.

ALTERNATIVES:

1. Approve the Order Form with Granicus, Inc. (Quote No. Q-528995) migrating the City's website to the OpenCities platform and Web Experience – Enhanced Package, utilizing the OMNIA Partners cooperative purchasing agreement, and authorize the City Manager to execute the Agreement. (Recommended)

2. Approve only a retrofit of the existing govAccess platform to meet accessibility standards, for approximately $18,000. This lowers the immediate cost but requires ongoing manual remediation of new content, does not resolve the navigation and search complaints, and continues the City's reliance on an older platform.

3. Approve a govAccess retrofit together with a separate purchase of CivicPlus's DocAccess addon for automated document remediation. This adds an additional vendor product and subscription cost without fully modernizing the platform or resolving the navigation and search concerns.

4. Do not approve the Agreement at this time and direct staff to issue a competitive solicitation for website platform services. This could surface additional market alternatives, but would delay ADA remediation, risk losing the current cooperative pricing (the quote expires July 31, 2026), and prolong existing navigation and accessibility complaints.

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FISCAL IMPACT:

Approval of the recommended alternative would obligate the City to combined one-time and prorated first-year costs of $45,189.36 ($32,038.65 in one-time implementation fees plus $13,150.71 in prorated subscription fees for the period of July 31, 2026 through December 14, 2026), payable per the milestone billing schedules specified in the quote.

Beginning with the subscription's first full annual renewal, the City's ongoing annual subscription cost is $35,122.01, increasing to $37,580.56 in Year 2 and $40,211.20 in Year 3 under the quote's future-year pricing. These new fees replace the City's current annual govAccess/Communications Cloud fees of $24,298.61, which cease upon signature, resulting in a net first-year annual cost increase of approximately $10,823 (growing to approximately $15,912 by Year 3), before accounting for any prorated credit applied to the terminating subscription.

First year costs of $45,189.36 are included in the General Fund – Information Technology budget for Capital improvements in GL Account 101-11-161-90-741-0000 and contractual services 101- 11-161-10-334-000 in the FY 2026-27 adopted budget.

RECOMMENDED ALTERNATIVE(S):

Alternative 1 – approve the Order Form with Granicus, Inc. for migration of the City's website to the OpenCities platform and Web Experience – Enhanced Package, utilizing the OMNIA Partners cooperative purchasing agreement, as recommended by staff.

Item 22.

THIS IS NOT AN INVOICE Order Form
Prepared for
Coachella, CA
Order #: Q-528995
Prepared: 13 Jul 2026

Procurement Vehicle: OMNIA (159768)
In Support of: Coachella, CA

ORDER DETAILS
Prepared By: Jeffrey Johnson
Phone: (480) 400-9764
Email: [email protected]
Order #: Q-528995
Prepared On: 13 Jul 2026
Expires On: 31 Jul 2026
Currency: USD
Payment Terms: Net 30 (Payments for subscriptions are due at the beginning of the period of performance.)

Period of Performance: The Agreement will begin upon the date of signature and will continue through the end of the then current billing term and will continue for an additional 24 months thereafter.

The Agreement will begin upon the date of signature and will continue through the end of the then current billing term and will continue for an additional 24 months thereafter.

The subscription includes the following domain(s) and subdomain(s):
•https://www.coachella.org/

ORDER TERMS

Item 22.

Order Form
Coachella, CA
Order #: Q-528995
Prepared: 13 Jul 2026

PRICING SUMMARY
The pricing and terms within this Proposal are specific to the products and volumes contained within this Proposal.

Terminating Subscriptions
Solution Quantity/Unit Prior Annual Fee
govAccess - Maint/Hosting/License Fee - Independent
Sub 0 Each $2,452.55
Granicus Communications for Integrations 0 Each $0.00
govAccess - Maintenance, Hosting, & Licensing Fee -
Core 0 Each $9,900.11
govAccess - Maint/Hosting/License Fee - Branded
w/Domain 0 Each $1,216.06
Communications Cloud 0 Each $8,583.91
Communications Cloud Advanced Package 0 Each $2,145.98
SUBTOTAL: $24,298.61
Upon the signing of this Agreement, annual fees for the terminating subscription(s) shall cease. Any pre-paid fees for the terminating subscription(s) after the signing of this Agreement will be prorated from the signing of this Agreement to the end of the Client's then-current billing term, credited, and such credit applied to the annual fees for new subscriptions.

Client will continue to have access to and use the terminating solution until the new subscription(s) is/are deployed.

Upon the deployment of Client's new solution as determined at Granicus' sole discretion, Granicus shall remove access to the Client's terminating subscription(s).

One-Time Fees
Solution Billing
Frequency Quantity/Unit One-Time Fee
Government Experience Service Cloud
Essentials - Set-up, Config, and Training
Milestones -
40/30/30 1 Each $4,476.15
Web Experience - Enhanced Package Milestones -
40/30/30 1 Each $27,562.50
OpenCities Subsite License - Services
Setup and Configuration Package
Milestones -
40/20/20/20 1 Each $0.00
SUBTOTAL: $32,038.65

Item 22.

Order Form
Coachella, CA
Order #: Q-528995
Prepared: 13 Jul 2026

New Subscription Fees
Solution Period of
Performance
Billing
Frequency
Quantity/
Unit Annual Fee Prorated Fee
Government Experience
Service Cloud Essentials
(Up to 10000 Unique Contacts)
31 Jul 2026 -
14 Dec 2026 Annual 1 Each $33,380.51 $12,498.64
OpenCities Subsite License 31 Jul 2026 -
14 Dec 2026 Annual 1 Each $1,741.50 $652.07
SUBTOTAL: $35,122.01 $13,150.71
Please note, annual fees for new subscriptions will be prorated to align to Client's then-current billing term.

Except for services sold on a volume basis, which must be consumed during the then current billing term.

Additional volume purchased herein will cover the period of 31 Jul 2026 - 14 Dec 2026 The additional volume and annual fees will be added to Coachella, CA's current subscription and will be included in the next renewal period.

Communications Cloud Tier:
0 CREDITS AVAILABLE
The number of Credits acquired due to the above purchase items:

Available Service Credits
Total Services Catalog Credits: 25

Item 22.

Order Form
Coachella, CA
Order #: Q-528995
Prepared: 13 Jul 2026

FUTURE YEAR PRICING
Period of Performance
Solution(s)
Year 2 Year 3
Government Experience Service Cloud
Essentials
(Up to 10000 Unique Contacts)
$35,717.15 $38,217.35
OpenCities Subsite License $1,863.41 $1,993.85
SUBTOTAL: $37,580.56 $40,211.20
Total Services Catalog Credits: 25 25

Item 22.

Order Form
Coachella, CA
Order #: Q-528995
Prepared: 13 Jul 2026

PRODUCT UPDATES

FOR INFORMATION ON RECENT AND UPCOMING PRODUCT ENHANCEMENTS ACROSS THE GRANICUS PORTFOLIO, PLEASE REFER TO THE SEMIANNUAL UPDATE INFORMATION ON THIS WEBPAGE:
: HTTPS://GRANICUS.COM/SEMIANNUAL-UPDATES/

PRODUCT DESCRIPTIONS
Solution Description
Government Experience
Service Cloud Essentials
The annual subscription edition is an outcome-focused solution that Increases online self-service, reduces calls, and drives more clicks to help constituents do business with you. Solution includes:
• Strategic Capabilities
o Designated Experience Partner
o Extended LMS Training On-demand
o Access to Services Catalog
o Biannual CX Program Brief to Review Insights &
Recommendations
o Online Help Articles and Access to govCommunity
• Data Insights
o Community Satisfaction and Performance Monitoring
o Government Effectiveness Score
o Digital Experience Score
o Quality of Life Surveys
o In-app Reporting and Dashboards
• Connected Technology
o Service Web Portal
o Forms and Workflows (up to 50)
 Capabilities include: (1) Drag and drop form builder, (2) display logic, calculations, and payments, (3)
insights dashboard and form analytics, (4) unlimited
responses and ability ‘to save and return’, (5) data
connections and API access, and (6) up to 10GB file
uploads and 1,000 web API calls per hour
o Outbound Communications
 Outreach mediums include unlimited email, up to
100k SMS/text messages, RSS feeds, and social
media integration to connect with target

Item 22.

Order Form
Coachella, CA
Order #: Q-528995
Prepared: 13 Jul 2026

Solution Description
audiences.
o Ongoing security updates
o Ongoing product updates and enhancements
o Product accessibility maintained perpetually
o 99.9% up-time guarantee
o Technical Support Reporting (biannual)
o Escalation & Care Process
o Support Coverage & Response Time SLAs
 Severity Level 1: System unavailable – 1 hour
 Severity Level 2: Major system features unavailable,
no user workaround – 4 hours
 Severity Level 3: Major system features unavailable,
user workaround available – 12 hours
 Severity Level 4: Transactional issue, user workaround available - 24 hours
A "Unique Contact" is an individual that provides either an email address, phone number, or both. Additional fees for exceeding contracted Unique Contact tier will automatically be applied in arrears and adjusted for goforward use at subscription renewal. Overages above 1M unique contacts are billed in increments of 100,000 Unique Contacts.
* SMS/text messages only available for US and UK customers.

Government Experience
Service Cloud Essentials - Setup, Config, and Training The Service Cloud Essentials edition offers a user-centered solution built on industry best practices and proven pre-configured layouts that enhance the user experience through an established configuration and UX process.

This implementation is ideal for organizations with smaller teams seeking a balanced blend of strategic capabilities, data insights, and governmentspecific technology, particularly those that may not have the resources for a more complex implementation process.

This solution includes:
• Stakeholder Kickoff and GXC Project Alignment
• Program Management - Weekly / bi-weekly communication • Up to three (3) Email message templates
• Development/Implementation/component configuration,
including:
• Forms and workflow
• Community satisfaction and performance monitoring

Item 22.

Order Form
Coachella, CA
Order #: Q-528995
Prepared: 13 Jul 2026

Solution Description
• Email and SMS communications
• Remote Training – Specific training agenda is flexible and includes up to 15 hours total delivered and up to 3-hour sessions across nonconsecutive sessions • Recommended schedule by platform module:
• Forms and workflow: Two (2) hours total – Up to 25 people • Customer satisfaction & performance monitoring: Ninety (90) minutes total – Up to ten (10) people
• Email and SMS communications: Ninety (90) minutes total – Up to (10) people
*International numbers are not supported. SMS/text messages not used in the period of performance will not carry over to the following year. Client must have explicit opt-in for all destinations sent to and adhere to all CTIA guidelines for the duration of its use. Wireless phone numbers can take 4-26 weeks to procure due to carrier provisioning. Carriers may enforce blackout period(s) and can enforce restrictions at any time during which they will not accept new applications and can delay provisioning or halt sending. Failure of carrier response will not result in any adjustment and failure to comply with regulations may result in suspension of phone number.

Web Experience - Enhanced
Package
The Enhanced package provides a citizen-focused website with a robust UX process. This package utilizes standard CMS functionality to create a modular homepage layout. It is recommended for organizations that have a small/medium website implementation team with the capacity to engage in a design process to feature their existing branding using proven design patterns for digital transformation.

This package includes:
• Professional Project Management
• Weekly / bi-weekly communication
• Basic UX Consultation, which may include one (1) or more of the following based on consultation with client:
• One (1) site analytics report based on Google Analytics • One (1) homepage heatmap analytics visualization
• One (1) internal stakeholder survey
• One (1) Community survey export
• One (1) modular homepage wireframe based on predefined building blocks
• Information Architecture (IA) best practices review

Item 22.

Order Form
Coachella, CA
Order #: Q-528995
Prepared: 13 Jul 2026

Solution Description
• One (1) Content Rationalization Package (basic)
• Best practices review, one (1) hour session
• Site scrape loaded into AIM framework document
• One (1) Visual Design Package
• One (1) homepage design concept
• Interior page sample
• Mobile version sample
• Up to three (3) rounds of design revisions
• Up to two (2) CX features
• choose from Granicus library
• Development/CMS Implementation
• Content Migration - up to one hundred (100) pages
• QA & Accessibility Report
• Remote Training
• Delivered in three (3) non-consecutive sessions eight (8) hours total • Up to ten (10) people
OpenCities Subsite License "This License is for a single subsite to be installed with an instance of Websites & CMS. Examples of subsites include: Libraries, leisure centers, festivals, tourism and more. Using our Subsite functionality, clients can create and manage"
OpenCities Subsite License -
Services Setup and
Configuration Package
Set up and configuration of one OC Subsite. Includes Project Management, basic grey scale template, and developer configuration.

GRANICUS ADVANCED NETWORK AND SUBSCRIBER INFORMATION
• Granicus Communications Suite Subscriber Information. o Data provided by the Client and contact information gathered through the Client's own web properties or activities will remain the property of the Client ('Direct Subscriber'), including any and all personally identifiable information (PII). Granicus will not release the data without the express written permission of the Client, unless required by law. o Granicus shall: (i) not disclose the Client's data except to any third parties as necessary to operate the Granicus Products and Services (provided that the Client hereby grants to Granicus a perpetual, non-cancelable, worldwide, non-exclusive license to utilize any data, on

Item 22.

Order Form
Coachella, CA
Order #: Q-528995
Prepared: 13 Jul 2026

an anonymous or aggregate basis only, that arises from the use of the Granicus Products by the Client, whether disclosed on, subsequent to, or prior to the Effective Date, to improve the functionality of the Granicus Products and any other legitimate business purpose, including the right to sublicense such data to third parties, subject to all legal restrictions regarding the use and disclosure of such information).
• Data obtained through the Granicus Advanced Network.
o Granicus offers a SaaS product, known as the Communications Cloud, that offers Direct Subscribers recommendations to subscribe to other Granicus Client's digital communication (the 'Advanced Network'). When a Direct Subscriber signs up through one of the recommendations of the Advanced Network, that subscriber is a 'Network Subscriber' to the agency it subscribed to through the Advanced Network.
o Network Subscribers are available for use while the Client is under an active subscription with Granicus. Network Subscribers will not transfer to the Client upon termination of any Granicus Order, SOW, or Exhibit. The Client shall not use or transfer any of the Network Subscribers after termination of its Order, SOW, or Exhibit placed under this agreement. All information related to Network Subscribers must be destroyed by the Client within 15 calendar days of the Order, SOW, or Exhibit placed under this agreement terminating. o Opt-In. During the last 10 calendar days of the Client's subscription, the Client may send an optin email to Network Subscribers that shall include an explanation of the Client's relationship with Granicus terminating and that the Network Subscribers may visit the Client's website to subscribe to further updates from the Client in the future. Any Network Subscriber that does not opt-in will not be transferred with the subscriber list provided to the Client upon termination.

Item 22.

Order Form
Coachella, CA
Order #: Q-528995
Prepared: 13 Jul 2026

TERMS & CONDITIONS
• This quote, and all products and services delivered hereunder are governed by the terms located at https://granicus.com/legal/licensing, including any product-specific terms included therein (the “License Agreement”). If your organization and Granicus has entered into a separate agreement or is utilizing a contract vehicle for this transaction, the terms of the License Agreement are incorporated into such separate agreement or contract vehicle by reference, with any directly conflicting terms and conditions being resolved in favor of the separate agreement or contract vehicle to the extent applicable. • If submitting a Purchase Order, please include the following language: The pricing, terms and conditions of quote Q-528995 dated 13 Jul 2026 are incorporated into this Purchase Order by reference and shall take precedence over any terms and conditions included in this Purchase Order. • This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice.

It is the responsibility of Coachella, CA to provide applicable exemption certificate(s). • Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate the subscription.
• AI SYSTEM USAGE: Notwithstanding anything to the contrary in any contract between Client and Granicus, Client’s use of AI functionality contained in any Granicus product or service will be subject to the terms set forth in the AI Addendum located here: https://granicus.com/wp-content/uploads/AI-Functionality-AllProducts.pdf Any conflict between the terms of the contract and the AI Addendum will be resolved in favor of the Addendum. If Client is not willing or able to accept the terms set forth in the Addendum, Client is not permitted to access or use any AI functionality absent separate written agreement between Client and Granicus.
• Billing Frequency Notes (Milestones - 40/30/30): Payments shall become due and payable as follows: 40% of the total upon signature of this Agreement; 30% of the total upon homepage design approval; and 30% of the total upon go-live.
• Upon the effective date, this Agreement shall supersede and replace any previous agreement between the parties for the Terminating and/or Existing Subscriptions listed herein. All such prior agreements between the parties are hereby void and of no force and effect.
• Client will be invoiced for use of any product or service measured or capped by volume or amount of usage that exceeds the permitted amount set forth in this Quote at the same cost or rate set forth herein. • Billing Frequency Notes (Milestones - 40/20/20/20): Payments shall become due and payable as follows: 40% of the total upon signature of this Agreement; 20% of the total upon Granicus' delivery of the draft homepage design concepts to the client; 20% of the total upon implementation of the main website into the VCMS on a Granicus-hosted development server; and 20% of the total upon Granicus's completion of work; provided, however that the client has completed training. If the client has not completed training, then Granicus shall invoice the client at the earlier of completion of training or 21 days after Granicus's completion of work. • The terms and Conditions of the Agreement 159768 effective 08 DEC 2025 between Granicus and OMNIA Partners govern this Quote and are incorporated herein by reference, including the Master Agreement and all exhibits thereto.

Item 22.

Order Form
Coachella, CA
Order #: Q-528995
Prepared: 13 Jul 2026

For All Services Credits (including Service Catalog Credits and SimpleSupport):

Credits must be purchased prior to use and are allocated towards any services performed by Granicus included in the Service Credit portfolio for the number of credits indicated therein. Credits cannot be used towards software subscription purchases. Credits are consumed as Services are performed during the applicable period of performance and must be used during that period of performance or they will expire. If Client fails to use the credits within the period of performance due to factors outside of Granicus’ control, Granicus will not be obligated to refund any credits and will be under no obligation to perform the Services.

Item 22.

Order Form
Coachella, CA
Order #: Q-528995
Prepared: 13 Jul 2026

BILLING INFORMATION
Billing Contact: Purchase Order
Required?
[ ] - No
[ ] - Yes
Billing Address: PO Number:

If PO required
Billing Email: Billing Phone:

If submitting a Purchase Order, please include the following language:

The pricing, terms, and conditions of quote Q-528995 dated 13 Jul 2026 are incorporated into this Purchase Order by reference and shall take precedence over any terms and conditions included in this Purchase Order.

AGREEMENT AND ACCEPTANCE
By signing this document, the undersigned certifies they have authority to enter the agreement. The undersigned also understands the services and terms.

Coachella, CA
Signature:
\s1\
Name:
\n1\
Title:
\t1\
Date:
\d1\

Item 22.

STAFF REPORT
7/22/2026
TO: Honorable Mayor and City Council Members
FROM: Gustavo J. Romo, City Manager
PREPARED BY: Lincoln G. Bogard, Finance Director
SUBJECT: Software License and Professional Services Agreement with PayIt, LLC for a Cloud-Based Government Payment Platform, Procured Under the OMNIA Partners/Region 14 Education Service Center Cooperative Contract; and Adoption of a Resolution Authorizing Convenience and Processing Fees Pursuant to California Government Code Section 6159(h)(1) STAFF RECOMMENDATION:

Staff recommends that the City Council: (1) approve the Software License and Professional Services Agreement between the City of Coachella and PayIt, LLC for a cloud-based government payment platform, procured under the OMNIA Partners cooperative purchasing contract (Region 14 Education Service Center Contract No. 15-21) pursuant to Coachella Municipal Code Section

4.08.120(D) and Public Contract Code Section 10298(a); (2) adopt Resolution No. 2026-48, authorizing the imposition of convenience and processing fees on payments made to the City by credit card, debit card, or electronic funds transfer through PayIt, pursuant to California Government Code Section 6159(h)(1); and (3) authorize the City Manager to execute the Agreement, in substantially the form presented, and any related implementation documents, subject to final approval as to form by the City Attorney.

EXECUTIVE SUMMARY:

The City seeks to modernize and standardize payment collection across multiple departments — including utility billing, citations, permits, and other City fees — through a single, PCI-compliant digital payment platform. Staff recommends entering into a Software License and Professional Services Agreement with PayIt, LLC to implement its cloud-based government payment platform (to be branded “myCoachellaCA”), which will offer residents web/mobile, telephone (IVR), pointof-sale, and embedded checkout payment options, along with a centralized administrative portal for City staff. The Agreement is available to the City through the OMNIA Partners cooperative purchasing contract; however, City staff negotiated City-specific terms, including a waiver of standard set-up, subscription, and maintenance fees, that are more favorable than the base cooperative pricing schedule. The City Attorney’s office has also substantially revised PayIt’s standard cooperative agreement template to better protect the City’s interests. Because the platform is funded primarily through convenience and processing fees charged for card and electronic

Item 23.
payments, staff also recommends that the City Council adopt an accompanying resolution, pursuant to California Government Code Section 6159(h)(1), authorizing those fees to be passed on to residents and other end users who elect to pay by credit card, debit card, or electronic funds transfer, rather than funded by the General Fund.

BACKGROUND:

The City currently collects payments for utility bills, citations, permits, and other fees through a mix of processes that vary by department, creating inconsistent resident experiences and limiting the City’s ability to centrally manage, report on, and reconcile payment activity. To address this, Finance Department staff evaluated cloud-based government payment platforms capable of supporting current utility billing needs while providing a flexible foundation for future City services, including point-of-sale, telephone payments, and embedded checkout for online applications.

Region 14 Education Service Center issued Request for Proposals No. 15-21 for a Cloud-Based, SaaS Solution for Government Transaction Processing. PayIt, LLC submitted a proposal in response, and Region 14 Education Service Center subsequently awarded PayIt a Master Agreement (Contract No. 15-21), which is operative through July 31, 2027. The National Cooperative Purchasing Alliance, now operating as OMNIA Partners, administers purchases under that cooperative contract on behalf of eligible public agencies nationwide.

Public Contract Code Section 10298(a) authorizes public agencies to cooperatively utilize contracts that another public agency has competitively awarded, and Coachella Municipal Code Section 4.08.120(D) similarly authorizes the City to make purchases without conducting an independent competitive process when another public agency has already done so for the same goods or services. On this basis, the City is authorized to procure the PayIt platform directly under the Region 14/OMNIA Partners Master Agreement.

Over recent months, Finance Department staff worked with PayIt to develop a City-specific Statement of Work defining the scope of services, payment channels, and pricing applicable to the City’s implementation, and with the City Attorney’s office (Best Best & Krieger LLP) to negotiate a City-specific Software License and Professional Services Agreement. The City Attorney’s office substantially revised PayIt’s standard OMNIA agreement template — converting the license grant to a limited SaaS subscription right rather than a perpetual license, making confidentiality obligations mutual, narrowing the software warranty and its exclusions, adding a new Payment Processing Terms exhibit (Exhibit “C”), and expanding force majeure and records-access provisions to better protect the City’s proprietary and security information.

Because the platform is funded primarily through per-transaction convenience and processing fees rather than a City appropriation, staff also worked with the City Attorney’s office to prepare an accompanying resolution authorizing those fees to be charged to residents and other end users who elect to pay by credit card, debit card, or electronic funds transfer, as permitted under California Government Code Section 6159(h)(1).

Item 23.

DISCUSSION/ANALYSIS:

The proposed platform, to be branded myCoachellaCA for residents, will provide a unified digital resident profile allowing End Users to link multiple City accounts (e.g., utility, citations, permits) and pay them together. Payment channels included in the Statement of Work are: Web/Mobile (a configurable “Pathway” experience accepting card, mobile wallet, and ACH payments); Interactive Voice Response (a 24/7 phone payment option accepting card payments only); Pointof-Sale (in-person card and mobile wallet payments via seven Ingenico Lane 3600 terminals); a Non-Integrated Payment Page for quick-launch payment collection without back-office integration; and PayIt Checkout (SDK), which allows PayIt’s payment experience to be embedded directly into other City-owned web applications.

City staff will access these channels through PayIt’s ProSight administrative portal, which provides real-time transaction reporting, remittance and disbursement tracking, full and partial refund processing, and role-based user management, including SAML single sign-on support.

Resident-facing features include autopay, eBilling, payment scheduling, and configurable notifications and reminders delivered by email, SMS, and in-app alerts. PayIt will also provide implementation project management, End User support (email support during business hours and a 24/7 online help center), and marketing and adoption services, including branding, launch communications, and campaign consultation, at no additional cost to the City.

Under the pricing structure set forth in the Statement of Work, the platform is funded primarily through per-transaction Transaction Fees ($1.00) and Payment Processing Fees (not to exceed

2.49% for card payments and $0.50 to $1.50 for ACH payments, depending on channel), which the City may configure to be absorbed by the City or passed on to End Users during implementation. Standard Platform Technology Fees — including a $150,000 Set-up Fee, and Annual, Update, Upgrade, and Maintenance Fees — as well as the ProSight Premium subscription fee, are all waived for the City. The City’s one-time hardware cost is $3,500 for seven point-ofsale device bundles.

Section 10.6 of the Statement of Work also provides for a Monthly Inactive Service Fee of $7,500 per affected service, which is not an expected operating cost but a contingency fee that would apply only if the City fails to launch a service and redirect traffic to the platform within the timelines specified in the Statement of Work, or otherwise becomes unresponsive during implementation for more than thirty days. The scope and pricing of this engagement were built around a citywide deployment across all departments identified in the Statement of Work; PayIt has confirmed that, under that deployment plan, no Inactive Service Fees are expected to be incurred, and that such fees would only become applicable if the City later changed course and did not move forward with PayIt payments for one or more of the departments already included in the agreed-upon scope. Section 4(b) of the Agreement caps Provider’s total compensation at a onetime fee not to exceed $3,500 and a monthly fee not to exceed $7,500 absent a written amendment; PayIt has confirmed that this monthly figure is sized specifically to preserve room for a potential Inactive Service Fee under that contingency, rather than to reflect an anticipated recurring charge under normal implementation.

Item 23.

While PayIt’s platform is available to public agencies nationally under the standard OMNIA Partners/Region 14 cooperative pricing schedule, City staff negotiated agreement-specific terms more favorable than that standard schedule, including the fee waivers described above. Staff believes this pricing, combined with the legal protections negotiated by the City Attorney’s office, represents a favorable and low-risk basis for the City to modernize its payment infrastructure.

Because the Transaction and Payment Processing Fees described above are charged by PayIt and the underlying card networks in connection with providing electronic payment services, staff recommends that the City Council adopt an accompanying resolution authorizing those fees to be charged directly to residents and other end users who elect to pay by credit card, debit card, or electronic funds transfer, rather than absorbed by the General Fund. California Government Code Section 6159(h)(1) authorizes a city to impose a fee for the use of a credit card, debit card, or electronic funds transfer, provided the fee does not exceed the costs incurred by the City or its agent in providing that payment method, and provides that recoverable costs may include fees or discounts paid to the City’s payment services provider. The statute does not require that the fee be a flat amount rather than a percentage of the transaction, and requires only that the fee be approved by the governing body responsible for the City’s fiscal decisions — here, the City Council. The proposed resolution approves the Transaction and Payment Processing Fee schedule set forth in the Statement of Work as consistent with this cost limitation.

ALTERNATIVES:

1. Approve the Software License and Professional Services Agreement with PayIt, LLC and adopt the accompanying resolution authorizing convenience and processing fees, as recommended by staff, and authorize the City Manager to execute the Agreement and any related implementation documents.

2. Approve the Agreement and/or the resolution with modifications as directed by the City Council, and authorize the City Manager to execute the Agreement as modified.

3. Do not approve the Agreement and/or the resolution, and direct staff to continue using the City’s existing payment collection methods and/or solicit additional proposals independently.

4. Continue this item to a future meeting and direct staff to provide additional information.

FISCAL IMPACT:

No General Fund appropriation is required to execute the Agreement. As described above, PayIt’s standard Set-up Fee ($150,000), Annual Fee, Update Fee, Upgrade Fee, Maintenance Fee, and ProSight Premium subscription fee are all waived for the City under the negotiated pricing.

Ongoing platform costs will instead be recovered through per-transaction Transaction and Processing Fees. Adoption of the accompanying resolution will authorize those fees, in the amounts set forth in the Statement of Work, to be charged directly to residents and other End Users who elect to pay by credit card, debit card, or electronic funds transfer, consistent with California Government Code Section 6159(h)(1), resulting in no material net impact to the General Fund.

The City’s one-time cost for seven point-of-sale device bundles is $3,500, which will be funded from the Finance Department’s adopted FY 2026-27 operating budget. Section 4(b) of the Agreement caps Provider’s total compensation at a one-time fee not to exceed $3,500 and a

Item 23.
monthly fee not to exceed $7,500, absent a future written amendment approved by the City Council. This monthly figure is not an anticipated recurring cost; it is sized to preserve room under the cap for a contingent Monthly Inactive Service Fee (SOW Section 10.6) that would only apply if the City later did not move forward with one or more of the departments included in the current citywide deployment scope. PayIt has confirmed that no Inactive Service Fees are expected under the City’s current deployment plan.

RECOMMENDED ALTERNATIVE(S):

Staff recommends Alternative 1 — approve the Software License and Professional Services Agreement with PayIt, LLC, procured under the OMNIA Partners/Region 14 Education Service Center cooperative contract; adopt Resolution No. 2026-48 authorizing convenience and processing fees pursuant to California Government Code Section 6159(h)(1); and authorize the City Manager to execute the Agreement, in substantially the form presented, and any related implementation documents, subject to final approval as to form by the City Attorney.

Item 23.

Resolution 2026-48
1 RESOLUTION NO. 2026-48

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

COACHELLA, CALIFORNIA, AUTHORIZING THE IMPOSITION OF

CONVENIENCE AND PROCESSING FEES ON PAYMENTS MADE TO THE

CITY BY CREDIT CARD, DEBIT CARD, OR ELECTRONIC FUNDS

TRANSFER, INCLUDING PAYMENTS PROCESSED THROUGH THE
CITY’S CONTRACTED PAYMENT SERVICES PROVIDER, PAYIT, LLC, PURSUANT TO CALIFORNIA GOVERNMENT CODE SECTION 6159(H)(1) WHEREAS, on July 22, 2026, the City Council approved a Software License and Professional Services Agreement with PayIt, LLC (“PayIt”), procured under the OMNIA Partners/Region 14 Education Service Center cooperative purchasing contract, for a cloud-based government payment platform to be branded myCoachellaCA, enabling residents to make payments to the City through web, mobile, telephone (IVR), point-of-sale, and other electronic payment channels; and WHEREAS, PayIt’s platform, and the underlying card networks and payment processors that support it, charge the City transaction and processing fees for payments made by credit card, debit card, or electronic funds transfer, and the City Council desires to recover those costs from the residents and other end users who elect to use those payment methods, rather than fund them from the City’s General Fund; and
WHEREAS, California Government Code Section 6159(h)(1) authorizes a city or other public agency to impose a fee for the use of a credit card, debit card, or electronic funds transfer, not to exceed the costs incurred by the agency or its agent in providing that payment method, and provides that such recoverable costs may include, but are not limited to, the payment of fees or discounts associated with providing those payment services; and
WHEREAS, Government Code Section 6159(h)(1) does not require that any such fee be structured as a flat fee rather than a percentage-based fee, and permits a percentage-based fee for debit and credit card payments provided that the fee does not exceed the actual costs incurred by the City or its agent in providing the electronic payment service, and provided further that any such fee is approved by the governing body responsible for the City’s fiscal decisions; and WHEREAS, the City Council desires to approve the imposition of convenience and processing fees on payments made to the City by credit card, debit card, or electronic funds transfer through PayIt or any successor or additional electronic payment services provider the City may engage, in amounts not to exceed the actual costs incurred by the City or its agent in providing such payment services, consistent with Government Code Section 6159(h)(1).

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COACHELLA, CALIFORNIA, DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS:

Section 1. Recitals. The recitals set forth above are true and correct and are incorporated herein by this reference.

Section 2. Authorization of Fees. Pursuant to California Government Code Section 6159(h)(1), the City Council hereby authorizes the imposition of convenience and processing fees on payments made to the City by credit card, debit card, or electronic funds transfer, including payments processed

Item 23.

Resolution 2026-48
2 through the City’s contracted payment services provider, PayIt, LLC, and any successor or additional electronic payment services provider or agent the City may engage.

Section 3. Fee Limitation. Consistent with Government Code Section 6159(h)(1), such fees shall not exceed the actual costs incurred by the City or its agent in providing for payment by credit card, debit card, or electronic funds transfer, and may include, but are not limited to, the payment of processing fees, discount rates, and other costs charged to the City by its payment services provider or agent.

Section 4. Approval of Fee Schedule. The Transaction Fee and Payment Processing Fee schedule set forth in the Statement of Work between the City and PayIt, LLC — not to exceed a $1.00 Transaction Fee plus a Processing Fee of 2.49% for card payments or $0.50 to $1.50 for ACH payments, depending on payment channel — is hereby approved as consistent with the cost limitation set forth in Government Code Section 6159(h)(1). City staff are authorized to configure the myCoachellaCA platform to charge such fees directly to residents and other end users who elect to pay by credit card, debit card, or electronic funds transfer.

Section 5. Implementation Authority. The City Manager, or designee, is authorized to take any and all actions and execute any and all documents necessary or convenient to implement this Resolution, including future adjustments to the fee amounts described herein, provided that no such adjustment shall cause the applicable fee to exceed the actual costs incurred by the City or its agent in providing the applicable payment service.

Section 6. Effective Date. This Resolution shall take effect immediately upon its adoption.

Section 7. Authorization of Fees. Pursuant to California Government Code Section 6159(h)(1), the City Council hereby authorizes the imposition of convenience and processing fees on payments made to the City by credit card, debit card, or electronic funds transfer, including payments processed through the City’s contracted payment services provider, PayIt, LLC, and any successor or additional electronic payment services provider or agent the City may engage.

Section 8. Fee Limitation. Consistent with Government Code Section 6159(h)(1), such fees shall not exceed the actual costs incurred by the City or its agent in providing for payment by credit card, debit card, or electronic funds transfer, and may include, but are not limited to, the payment of processing fees, discount rates, and other costs charged to the City by its payment services provider or agent.

Section 9. Approval of Fee Schedule. The Transaction Fee and Payment Processing Fee schedule set forth in the Statement of Work between the City and PayIt, LLC — not to exceed a $1.00 Transaction Fee plus a Processing Fee of 2.49% for card payments or $0.50 to $1.50 for ACH payments, depending on payment channel — is hereby approved as consistent with the cost limitation set forth in Government Code Section 6159(h)(1). City staff are authorized to configure the myCoachellaCA platform to charge such fees directly to residents and other end users who elect to pay by credit card, debit card, or electronic funds transfer.

Section 10. Implementation Authority. The City Manager, or designee, is authorized to take any and all actions and execute any and all documents necessary or convenient to implement this Resolution, including future adjustments to the fee amounts described herein, provided that no such adjustment shall cause the applicable fee to exceed the actual costs incurred by the City or its agent in

Item 23.

Resolution 2026-48
3 providing the applicable payment service.

Section 11. Effective Date. This Resolution shall take effect immediately upon its adoption.

PASSED, APPROVED and ADOPTED this 22nd day of July 2026. ___________________________________
Dr. Frank Figueroa
Mayor
ATTEST:
___________________________________
Angela M. Zepeda
City Clerk
APPROVED AS TO FORM:

BEST, BEST & KRIEGER
___________________________________
City Attorney

STATE OF CALIFORNIA

COUNTY OF RIVERSIDE

CITY OF COACHELLA
)
) ss.
)

Item 23.

Resolution 2026-48
4 I HEREBY CERTIFY that the foregoing Resolution No. 2026-48 was duly adopted by the City Council of the City of Coachella at a regular meeting thereof, held on the 22nd day of July 2026, by the following vote of Council:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________________
Delia Granados
Deputy City Clerk

Item 23.
-1-
80237.00000\45199994.1

CITY OF COACHELLA

SOFTWARE LICENSE AND PROFESSIONAL SERVICES AGREEMENT
_____________________________________________________________ This Software License and Professional Services Agreement (hereinafter referred to as “Agreement”) is made by and between the CITY OF COACHELLA, a California municipal corporation (herein “City”), and PayIt, LLC, a Missouri corporation, having a principal place of business at 1100 Main St, Ste 700, Kansas City, MO 64105 (herein “Provider”) on ___________, 2026 (“Effective Date”). City and Provider may be individually referred to as “Party” and collectively as the “Parties”.

RECITALS
A. City is a public agency of the State of California and desires to procure a certain utility billing and payment software subscription, related technology products, and any related services necessary for City operations (“Software” and “Services”, as defined below).

B. Region 14 Education Service Center issued Request for Proposals No. 15-21 for Cloud-Based, SaaS Solution for Government Transaction Processing, and Provider submitted a proposal in response thereto
C. Pursuant to that solicitation, Region 14 Education Service Center entered into a Master Agreement with Provider, referenced as Contract No. 15-21 (“Master Agreement”), and the National Cooperative Purchasing Alliance, now OMNIA Partners, administers purchases under that cooperative contract for eligible public agencies.

D. The Master Agreement is operative through July 31, 2027.

E. Public Contract Code section 10298(a) authorizes the cooperative use by public agencies of another public agency’s competitively awarded contract.

F. Coachella Municipal Code Section 4.08.120(D) authorizes the City to make purchases without complying with the City’s general procurement requirements, when another public agency has conducted a competitive procurement process for the goods or services that the City is looking to purchase.

G. City desires to procure the Software and Services from the Provider pursuant to the Master Agreement and the City’s cooperative purchasing authority, in accordance with the terms and on the conditions set forth in this Agreement.

AGREEMENT
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:

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80237.00000\45199994.1

1. Use of the Software. Provider shall provide City with access to hosted software and services, which are described in the Provider’s Proposal and attached hereto as Exhibit “A” and incorporated herein by reference (“Software”). The specifications, performance and functionality of the Software shall comply in all respects with the requirements set forth in the Provider Proposal and any documentation for the Software (“Functional Requirements”). Provider grants City a limited, non-exclusive, non-transferable subscription right during the term of this Agreement to access and use the hosted Software solely for City's internal operations. No perpetual, fully paid, or ownership license is granted.

2. Services. Provider shall further provide City with implementation, installation, project management, and training services in connection with the implementation of the Software as further described in Exhibit “A” (“Services”).

3. Project Schedule. Provider shall provide the Software in a prompt and timely manner. Any delays or changes in implementing the Software shall be subject to the terms of Section 10.

4. Compensation.
a. Subject to paragraph 4(b) below, the City shall pay for the Software, including the related Services, in accordance with the schedule of costs set forth in Exhibit “A.”
b. In no event shall the total amount paid for the Software, including related services, rendered by Provider under this Agreement exceed a one-time fee of Three Thousand, Five Hundred Dollars ($3,500) and a monthly fee of Seven Thousand, Five Hundred Dollars ($7,500) unless there is a change in the scope of the Services and such change is reflected in the execution of a written amendment pursuant to Section 7 of this Agreement. Payment by City shall be due within 30 days of receipt of an accurate invoice from Provider.
c. Payment to Provider shall be considered as full compensation for all personnel, materials, supplies, and equipment used in performing the Services.
d. City’s failure to discover or object to any unsatisfactory work or billing prior to payment will not constitute a waiver of City’s right to request Provider to correct such work or billings or seek any other legal remedy.

5. Maintenance and Support Services. Following the warranty period for the Software, Provider has agreed to make maintenance and support services for the Software available to City in accordance with the terms of the Provider Proposal, which is attached hereto as Exhibit “A.” The Software Support and Maintenance Provisions contain mutually agreed upon pricing for such services, which pricing shall remain in effect for so long as City makes the payments set forth in Exhibit “A.”

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-3-
80237.00000\45199994.1

6. Contract Documents. The following documents shall govern the performance of the Scope of Work and the terms and conditions for the provision of the Software and Services (collectively, the “Contract Documents”):
a. This Agreement;
b. Provider Proposal (Exhibit “A”);
c. City Insurance Requirements (Exhibit “B”);
d. Payment Processing Terms and Conditions (Exhibit “C”) In the event of any conflict between the terms and conditions of the Contract Documents, the Contract Documents shall govern in accordance with the foregoing order of priority with this Agreement acting as the primary agreement.

7. Additional Work. If changes in the Project and the Contract Documents seem merited by Provider or the City, and informal consultations with the other party indicate that a change is warranted, it shall be processed in the following manner:
a letter outlining the changes shall be forwarded to the City by Provider with a statement of the estimated changes in the Provider Proposal. An amendment to the Agreement shall be prepared by the City and executed by both parties before any change becomes binding upon City. Provider acknowledges that any material amendment to the Contract Documents, particularly with respect to the schedule of charges in the Provider Proposal, may be subject to approval by the City Council. Such amendment shall not render ineffective or invalidate unaffected portions of the Contract Documents.

8. Maintenance of Records. Books, documents, papers, accounting records, and other evidence pertaining to costs incurred shall be maintained by Provider and made available at all reasonable times during the Agreement period and for four (4) years from the date of final payment under the Agreement for inspection by the City; provided that Provider source code, security procedures, vulnerability information, trade secrets, confidential technical information, or information of other Provider customers shall not be included or made available.

9. Notice to Proceed. The obligations of Provider to commence performance shall by triggered by Provider’s receipt of notice from the City to proceed. Thereafter, Provider shall proceed in accordance with the Project Schedule. The Notice to Proceed shall set forth the date of commencement of the Project Schedule.

10.Delays in Performance.
a. Neither the City nor Provider shall be considered in default of the Contract Documents for delays in performance caused by circumstances beyond the reasonable control of the non-performing party. For purposes of this Agreement, such circumstances include but are not limited to: abnormal weather conditions; floods; earthquakes; fire; epidemics; war; riots and other civil disturbances; strikes, lockouts, work slowdowns, and other labor

Item 23.
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80237.00000\45199994.1
disturbances; sabotage or judicial restraint; or other such events not foreseeably occasioned by the fault or negligence of the delayed party. b. Should such circumstances occur, the non-performing party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance under the Contract Documents. It is not intended by the parties that any such delay shall extend for a period in excess of sixty (60) days.

11.Confidentiality. Each Party may receive Confidential Information of the other Party in connection with this Agreement. "Confidential Information" means nonpublic information or documentation disclosed by a Party that is marked confidential or that should reasonably be understood to be confidential, including business, technical, security, financial, product, customer, and data information. Confidential Information does not include information that the receiving Party can demonstrate was already known without confidentiality obligation, independently developed without use of the disclosing Party's Confidential Information, obtained from a source without confidentiality obligation, or publicly available through no breach by the receiving Party. Each Party shall hold the other Party's Confidential Information in strict confidence, use at least reasonable care to protect it, use it only to perform or exercise rights under this Agreement, and disclose it only to employees, agents, subcontractors, professional advisors, or representatives who have a need to know and are bound by confidentiality obligations. If disclosure is legally compelled, the receiving Party shall provide prompt notice to the disclosing Party, unless prohibited by law, so the disclosing Party may seek protective treatment. Upon termination or written request, the receiving Party shall return or destroy Confidential Information, except for archival or legal compliance copies maintained subject to this Section. Provider shall maintain commercially reasonable administrative, physical, and technical safeguards designed to protect City data and shall comply with PCI requirements to the extent applicable to the Services.

City is responsible for its users, credentials, systems, and third-party integrations.

This Section applies equally to Provider and City and is subject to the California Public Records Act and other applicable disclosure laws. Provider’s or City’s failure to comply with any requirements of local, state or federal laws restricting access, use and disclosure of Confidential Information shall be deemed a material breach of this Agreement, for which City or Provider may terminate the Agreement.

Provider agrees to advise and require its respective employees, agents, and subcontractors of their obligations to keep all Confidential Information confidential.

12.Compliance with Law.
a. In carrying out its obligations under the Contract Documents, Provider shall comply with all applicable laws, ordinances, codes and regulations of the federal, state and local government, including but not limited to Cal/OSHA requirements and requirements for verification of employees' legal right to work in the United States.

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b. If required, Provider shall assist the City, as requested, in obtaining and maintaining all permits required of Provider by federal, state and local regulatory agencies.
c. Provider is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects (“Prevailing Wage Laws”). If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is one thousand dollars ($1,000) or more, Provider agrees to fully comply with such Prevailing Wage Laws. Provider shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Provider and all subconsultants to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Section 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1). The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code Section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4. d. If the Services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Provider and all subconsultants performing such Services must be registered with the Department of Industrial Relations. Provider shall maintain registration for the duration of the Agreement and require the same of any subconsultants, as applicable. This Agreement may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Provider’s sole responsibility to comply with all applicable registration and labor compliance requirements. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1.
e. This Agreement may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Provider’s sole responsibility to comply with all applicable registration and labor compliance requirements. Any stop orders issued by the Department of Industrial Relations against Provider or any subconsultant that affect Provider’s performance of Services, including any delay, shall be Provider’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Provider caused delay and shall not be compensable by the City. Provider shall defend, indemnify and hold the City, its officials,

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officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Provider or any subconsultant.

13.Warranty
a. Software Warranty. Provider warrants that during the term of this Agreement the Software will materially conform to the applicable Documentation and Exhibit "A" when used in accordance with this Agreement. Provider's sole obligation and City's exclusive remedy for breach of this warranty is for Provider to use commercially reasonable efforts to correct the nonconformity or provide a reasonable work around.
b. Exclusions. The foregoing warranties do not apply to nonconformities caused by third-party systems or integrations not provided by Provider, misuse, unauthorized use, unsupported environments, or failure to use the Software in accordance with Provider-issued documentation or Provider's reasonable instructions.
b. Malware. Provider warrants that the Software shall not contain any lock, counter, CPU reference, virus, worm, or other malware or device capable of halting operations or erasing or altering data or programs. Provider further warrants that neither it, nor its agents, employees, or subcontractors shall insert any shutdown device following delivery of the Software (or any hardware) or Services.
c. Service Warranty. Provider warrants that all Services provided under this Agreement will be performed in a professional, competent and workmanlike manner in accordance with the requirements of the Project Schedule. City shall notify Provider in writing of any breach of this warranty no later than ninety (90) days following Go-Live. Provider shall further provide a sufficient number of properly trained and competent staff to carry out the Services in a skilled and professional manner consistent with the best practices in the software industry and in compliance with the Project Schedule. d. Remedies. Provider covenants that it will make commercially reasonable corrections of program malfunctions or errors which are reported in writing to Provider during the Warranty Period and which are necessary for the Software to conform to the warranties set forth in Section 13 of this Agreement. City agrees to allow Provider the opportunity to make repeated efforts within a thirty (30) day time period to correct programming errors or malfunctions as warranted in this Agreement. Provider agrees that program malfunctions that result in an inoperable system resulting in a financial impact to the City, or inefficient work-around, will be given its highest priority with the problem corrected as soon as practicably possible, consistent with a high priority item under the Software Support and Maintenance Provisions, using its most

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experienced and knowledgeable resources. Provider will strive to have any and all malfunctions resolved within no more than five calendar days.

14.Acceptance Testing; Final Acceptance. All Software and Services shall be subject to acceptance testing by City to verify, to its reasonable satisfaction, that each deliverable conforms to the requirements of a particular phase or milestone as set forth in the Exhibit “A” hereto or with respect to the Software, that it conforms to the Functional Requirements in all material respects and does not contain errors.

City and Provider will agree on a reasonable testing methodology for the Software.

Acceptance testing will not begin for any deliverable until sufficient data, as mutually agreed by City and Provider, has been converted and loaded into the Software or component thereof to enable City to test the functionality of the Software or any component thereof in a test environment that approximates a live production environment. If City determines that any Software deliverable or Services do not conform with the foregoing requirements, City shall promptly deliver to Provider a notice of non-conformity, and Provider shall work diligently to correct all nonconformities free of charge to City by issuing one or more error corrections or re-performing the defective Services. Each error correction shall be subject to additional acceptance testing by City. Notwithstanding the acceptance of any deliverable by City, such deliverable shall remain subject to the warranty obligations of Provider for the entire Warranty Period. “Final Acceptance” shall occur ninety (90) days after Go-Live provided that the Software is operating properly in accordance with all of the Functional Requirements and there are no material warranty issues that adversely impact the ability of City to operate the Software.

15.Assignment and Subcontractors. Provider shall not subcontract, assign or transfer this Agreement or any rights under or interest in the Contract Documents without the written consent of the City, which may be withheld for any reason at the sole discretion of the City. Nothing contained herein shall prevent Provider from employing independent contractors, as well as employees, to provide Services as Provider may deem appropriate, provided, however, that Provider shall remain fully responsible for such independent contractors.

16. Independent Contractor.
a. Provider enters into this Agreement as an independent contractor and not as an employee of the City. The Provider shall have no power or authority by this Agreement to bind the City in any respect. Nothing in this Agreement shall be construed to be inconsistent with this relationship or status. All employees, agents, contractors or subcontractors hired or retained by the Provider are employees, agents, contractors or subcontractors of the Provider and not of the City. The City shall not be obligated in any way to pay any wage claims or other claims made against Provider by any such employees, agents, contractors subcontractors, or any other person resulting from performance of this Agreement.
b. Provider agrees it has satisfied itself by its own investigation and research regarding the conditions affecting the work to be done and labor and materials

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needed, and that its decision to execute this Agreement is based on such independent investigation and research.

17.Integration. The Contract Documents represent the entire understanding of the City and Provider as to those matters contained herein, and supersedes and cancels any prior oral or written understanding, promises or representations with respect to those matters covered hereunder. This Agreement may not be modified or altered except in writing signed by both parties hereto. This is an integrated Agreement.

18.Title to Software. Provider represents and warrants that it is the sole owner of the Software or, if not the owner, that it has received all legally required authorizations from the owner to license the Software as contemplated herein, has the full power to grant the rights required by this Agreement, and that neither the Software, nor its use in accordance with the Contract Documents, will violate or infringe upon any patent, copyright, trade secret, or any other property rights of another person or City.

19.Ownership; Intellectual Property. Provider and its licensors retain all right, title, and interest in and to the Software, hosted platform, Documentation, updates, improvements, derivative works, configurations, know-how, and all related intellectual property. City receives only the limited subscription access rights expressly granted in Section 1. City owns its Customer Data. City shall not, and shall not permit its users or any third party to, reverse engineer, decompile, disassemble, copy, modify, create derivative works of, resell, sublicense, host, lease, time-share, publicly benchmark, or otherwise exploit the Software except as expressly permitted by this Agreement. To the extent City provides suggestions, comments, ideas, or other feedback relating to the Software or Services, Provider may use such feedback without restriction or obligation, provided Provider does not identify City as the source without City's consent.

20.Infringement and Performance Breach Remedies. If it is claimed that any work furnished by Provider, whether first developed by Provider for the City or not, infringes any intellectual property right or is otherwise unlawful, Provider agrees to defend or settle any such claim or suit at Provider’s expense and to indemnify and hold the City harmless from any losses, damages or harm, including attorney’s fees and legal expenses, incurred as a result of such claim. Without the City’s prior written approval, Provider shall not accept any liability on the City’s behalf for the infringement, nor shall Provider reach a settlement that from the City perspective impairs the value or usefulness of the work that is the subject of the infringement claim. Provider will also pay all damages and costs that by final judgment, settlement or other resolution are assessed against the City due to such alleged or proven infringement and reimburse the City for any direct damages suffered by the City as a result of the infringement claim, including but not limited to attorney’s fees. Should Provider find, or be found, to have infringed on any intellectual property rights, Provider will procure; (i) a right for the City to continue using the applicable Software or Work Product, (ii) a solution to mitigate the infringement, or (iii) a product to replace the infringing product that provides the functionality and complies with the specifications contained in the Contract

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Documents. The City shall not incur any additional costs related to the aforementioned remedies.

21.Termination
a. Termination for Default. Subject to the right to cure contained in Section

20.b., the City may terminate this Agreement in whole or in part, at any time that the City determines that Provider is in material default of its obligations under the Contract Documents. Termination for default is effective on the date specified in the City’s written notice of default. Should Provider fail to cure a default, then in addition to any other remedies provided by law or the Contract Documents, Provider shall compensate the City’s actual costs to obtain substitute performance. A termination for default shall be deemed a termination for convenience if the termination for default is later found to be without justification.
b. Cure. Provider shall have a period of thirty (30) days following a written notice of default to either cure such default or if such default cannot be cured within such period, to provide evidence satisfactory to City, in its sole discretion, that Provider is taking action to cure such default.
c. Termination for Convenience. This Agreement may be terminated by the City, in whole or in part, upon ninety (90) days written notice to Provider, when the City determines this to be in its best interest. The termination for convenience is effective on the date specified in the City’s written notice. Termination for convenience may entitle Provider to payment for reasonable costs allocable to the Contract Documents for work or costs incurred by Provider up to the date of termination. Provider shall not be paid compensation as a result of a termination for convenience that exceeds the amount payable under the schedule of charges in Exhibit “A.”
d. Termination for Non-Appropriation. City’s payment obligation under this Agreement extends only to funds appropriated annually by City’s governing body for the purpose of this Agreement. For each succeeding fiscal period covered by this Agreement, City’s applicable department responsible for this Agreement agrees to include in its budget request appropriations sufficient to cover the annual financial obligations under this Agreement. However, City’s governing body has no obligation to make appropriations for the Agreement in lieu of appropriations for new or other contracts. If City is appropriated insufficient funds to continue annual payments under this Agreement, City may terminate this Agreement effective upon the last day of the fiscal year for which funds were appropriated. Upon termination under this paragraph, Provider shall be entitled to compensation for all services rendered prior to the effective termination date. Provider’s assumption of risk of possible non-appropriation is a part of the consideration for the Agreement. This Section controls against any and all other provisions of the Agreement.
e. Effect of Termination on Software Access. Upon expiration or termination of this Agreement for any reason, City's right to access and use the Software shall

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cease, and City shall discontinue use of the Software. Upon City's written request, Provider will return or make available Customer Data in accordance with Exhibit "A" or Provider's then-current data return policies. Provider retains all ownership of the Software, hosted platform, Documentation, updates, improvements, and related intellectual property.

22.Indemnification. Provider shall indemnify, defend (with counsel approved by City), and hold harmless the City, its officers, officials, agents, and employees (collectively, the “Indemnitees”) from and against third-party claims, damages, losses, liabilities, costs, and expenses, including reasonable attorneys' fees, to the extent arising from: (a) bodily injury, death, or tangible property damage caused by Provider's negligence or willful misconduct; (b) Provider's breach of its confidentiality or data security obligations resulting in unauthorized disclosure of City's Confidential Information or Customer Data; (c) Provider's gross negligence or willful misconduct; or (d) the IP infringement claims described in Section 19 (all of the foregoing collectively “Claims”), including without limitation court costs and reasonable attorneys’ fees, which directly or indirectly, in whole or in part, are caused by, arise in connection with, result from, relate to, or are alleged to be caused by, Provider’s performance of services pursuant to this Agreement, including Claims arising on account of injury to or death of persons or damage to property. City does not and shall not waive any rights against Provider which City may have pursuant to this Section because of Provider’s provision of insurance policies required by this Agreement. Provider’s obligations to defend and indemnify the City shall survive the expiration or termination of this Agreement.

Provider shall not be required to indemnify City for Claims arising from the sole negligence or willful misconduct of the Indemnitees.

23.Conflicts of Interest.
a. Provider covenants that neither it, nor any of its employees, agents, contractors, or subcontractors has any present interest, nor shall they acquire any interest, direct or indirect, in the subject of the Agreement, nor any other interest which would conflict in any manner or degree with the performance of its Services hereunder. b. Provider shall make all disclosures required by the City’s conflict of interest code in accordance with the category designated by the City, unless the City’s Contract Administrator determines in writing that Provider’s duties are more limited in scope than is warranted by the category designated by the City code and that a narrower disclosure category should apply. Provider also agrees to make disclosure in compliance with the City conflict of interest code if, at any time after the execution of this Agreement, City determines and notifies Provider in writing that Provider’s duties under this Agreement warrant greater disclosure by Provider than was originally contemplated. Provider shall make disclosures in the time, place and manner set forth in the conflict of interest code and as directed by the City.

24.Liability of Contractor. Provider shall be responsible for performing the services under this Agreement in a manner which is consistent with the generally-accepted standards of the Provider’s profession and shall be liable for its own negligence and the negligent acts of its employees, agents, contractors and subcontractors.

The City shall have no right of control over the manner in which the work is to be

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done but only as to its outcome, and shall not be charged with the responsibility of preventing risk to Provider or its employees, agents, contractors or subcontractors.

25.Insurance.
a. Provider will comply with the “Insurance Requirements” of City which are attached hereto as Exhibit “B” and included as a part of this Agreement. b. No limitation on liability contained in the Contract Documents shall apply to any third party claim for personal injury or wrongful death arising from the negligent acts or willful misconduct of either party, its agents or assigns.

Furthermore, no limitation on liability applicable to Provider shall apply to any third party claim that the Software infringes upon the intellectual property rights of another party, nor to the obligation of Provider to deliver the Software and Services in accordance with the Scope of Work and Provider’s warranty obligations.

26.Laws, Venue, and Attorneys’ Fees. This Agreement shall be governed by the laws of the State of California. Any litigation regarding this Agreement or its contents shall be filed in a state or federal court situated in the County of Riverside, State of California.

27.Documents. Provider shall deliver to City no less than one (1) full set of applicable documentation, manuals, and training materials for the Software. City shall have the right to copy such documents and materials for its own internal use of the Software.

28.Project Manager. Provider shall assign a qualified Implementation Manager.

Provider may replace personnel, including the Project Manager, with comparably qualified personnel upon notice to City.

29.Notice. Any notice or instrument required to be given or delivered by this Agreement may be given or delivered in person or sent via commercial overnight delivery or by certified mail, addressed to each party at the address set forth below or such other address for which a party has given notice in accordance with this section. Notice will be effective upon receipt, or within five (5) days of delivery.

City:

City of Coachella
53990 Enterprise Way
Coachella, CA 9223
Attn: Lincoln Bogard, Finance
Director
Provider:

PayIt, LLC
1100 Main Street, Ste 700
Kansas City, Missouri 64105
Attn: Contracts Department

30.City Not Obligated to Third Parties. City shall not be obligated or liable for payment hereunder to any party other than the Provider.

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31.Non-Discrimination. Provider shall not discriminate in any way against any person on the basis of race, color, religious creed, national origin, ancestry, sex, sexual orientation, age, physical handicap, medical condition or marital status in connection with, or related to, the performance of this Agreement.

32.Prohibited Interests. Provider maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Provider, to solicit or secure this Agreement. Further, Provider warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Provider, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no director, official, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

33.Severability. The unenforceability, invalidity or illegality of any provision(s) of this Agreement shall not render the provisions unenforceable, invalid or illegal.

34.Counterparts. This Agreement and any exhibits, amendments or renewals hereto may be executed in a number of counterparts, and each counterpart signature, when taken with the other counterpart signatures, is treated as if executed upon one original of this Agreement or any amendment or renewal. A signature by any party to this Agreement provided by facsimile or electronic mail is binding upon that party as if it were the original.
[Signatures on following page]

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IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above.

CITY OF COACHELLA PAYIT, LLC
By:

Hannah Shin-Heydorn
City Manager
By:

Its:

Printed Name:

ATTEST:

By:

Patricia Vazquez
City Clerk
APPROVED AS TO FORM:

By:

Best Best & Krieger LLP
City Attorney

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EXHIBIT A

SOFTWARE SERVICES
[Exhibit begins on following page.]

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EXHIBIT B

INSURANCE REQUIREMENTS

1. Insurance. Provider shall not commence work for the City until it has provided evidence satisfactory to the City it has secured all insurance required under this section. In addition, Provider shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required under this section. a. Additional Insured
The City of Coachella, its officials, officers, employees, agents, and volunteers shall be named as additional insureds on Provider’s and its subconsultants’ policies of commercial general liability and automobile liability insurance using the endorsements and forms specified herein or exact equivalents. b. Commercial General Liability
(i) The Provider shall take out and maintain, during the performance of all work under this Agreement, in amounts not less than specified herein, Commercial General Liability Insurance, in a form and with insurance companies acceptable to the City.
(ii) Coverage for Commercial General Liability insurance shall be at least as broad as the following:

Insurance Services Office Commercial General Liability
coverage (Occurrence Form CG 00 01) or exact equivalent. (iii) Commercial General Liability Insurance must include coverage for the following:
(1) Bodily Injury and Property Damage
(2) Personal Injury/Advertising Injury
(3) Premises/Operations Liability
(4) Products/Completed Operations Liability
(5) Aggregate Limits that Apply per Project
(6) Explosion, Collapse and Underground (UCX)
exclusion deleted
(7) Contractual Liability with respect to this Contract (8) Broad Form Property Damage
(9) Independent Consultants Coverage
(iv) The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; (3) products/completed operations liability; or (4) contain any other exclusion contrary to the Agreement.
(v) The policy shall give City, its elected and appointed officials, officers, employees, agents, and City-designated volunteers additional insured status using ISO endorsement forms CG 20 10 10 01 and 20 37 10 01, or endorsements

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providing the exact same coverage.
(vi) The general liability program may utilize either deductibles or provide coverage excess of a self-insured retention, subject to written approval by the City, and provided that such deductibles shall not apply to the City as an additional insured.
c. Automobile Liability
(i) At all times during the performance of the work under this Agreement, the Provider shall maintain Automobile Liability Insurance for bodily injury and property damage including coverage for owned, non-owned and hired vehicles, in a form and with insurance companies acceptable to the City. (ii) Coverage for automobile liability insurance shall be at least as broad as Insurance Services Office Form Number CA 00 01 covering automobile liability (Coverage Symbol 1, any auto).
(iii) The policy shall give City, its elected and appointed officials, officers, employees, agents and City designated volunteers additional insured status. (iv) Subject to written approval by the City, the automobile liability program may utilize deductibles, provided that such deductibles shall not apply to the City as an additional insured, but not a self-insured retention. d. Workers’ Compensation/Employer’s Liability
(i) Provider certifies that he/she is aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and he/she will comply with such provisions before commencing work under this Agreement.
(ii) To the extent Provider has employees at any time during the term of this Agreement, at all times during the performance of the work under this Agreement, the Provider shall maintain full compensation insurance for all persons employed directly by him/her to carry out the work contemplated under this Agreement, all in accordance with the “Workers’ Compensation and Insurance Act,” Division IV of the Labor Code of the State of California and any acts amendatory thereof, and Employer’s Liability Coverage in amounts indicated herein. Provider shall require all subconsultants to obtain and maintain, for the period required by this Agreement, workers’ compensation coverage of the same type and limits as specified in this section. e. Professional Liability (Errors and Omissions)
At all times during the performance of the work under this Agreement the Provider shall maintain professional liability or Errors and Omissions insurance appropriate to its profession, in a form and with insurance companies acceptable to the City and in an amount indicated herein.

This insurance shall be endorsed to include contractual liability applicable to this Agreement and shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Provider. “Covered Professional Services” as designated in the policy must

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specifically include work performed under this Agreement. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer's duty to defend. f. Privacy/Network Security (Cyber)
At all times during the performance of the work under this Agreement, the Provider shall maintain privacy/network security insurance for: (1) privacy breaches, (2) system breaches, (3) denial or loss of service, and the (4) introduction, implantation or spread of malicious software code, in a form and with insurance companies acceptable to the City. g. Minimum Policy Limits Required
(i) The following insurance limits are required for the Agreement:

Combined Single Limit
Commercial General Liability $2,000,000 per
occurrence/$4,000,000 aggregate for
bodily injury, personal injury, and
property damage
Automobile Liability $1,000,000 per occurrence for bodily injury and property damage
Employer’s Liability $1,000,000 per occurrence
Professional Liability $1,000,000 per claim and aggregate (errors and omissions)
Cyber Liability $1,000,000 per occurrence and
aggregate
(ii) Defense costs shall be handled in accordance with the applicable policy terms and shall not expand Provider's liability beyond this Agreement. (iii) Requirements of specific coverage or limits contained in this section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. Any available coverage shall be provided to the parties required to be named as Additional Insured pursuant to this Agreement.
h. Evidence Required
Prior to execution of the Agreement, the Provider shall file with the City evidence of insurance from an insurer or insurers certifying to the coverage of all insurance required herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer’s equivalent) signed by the insurer’s representative and Certificate of Insurance (Acord Form 25-S or equivalent), together with required endorsements. All evidence of insurance shall be signed by a properly authorized officer, agent, or qualified

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representative of the insurer and shall certify the names of the insured, any additional insureds, where appropriate, the type and amount of the insurance, the location and operations to which the insurance applies, and the expiration date of such insurance. i. Policy Provisions Required
(i) Provider shall provide the City at least thirty (30) days prior written notice of cancellation of any policy required by this Agreement, except that the Provider shall provide at least ten (10) days prior written notice of cancellation of any such policy due to non-payment of the premium. If any of the required coverage is cancelled or expires during the term of this Agreement, the Provider shall deliver renewal certificate(s) including the General Liability Additional Insured Endorsement to the City at least ten (10) days prior to the effective date of cancellation or expiration. (ii) The Commercial General Liability Policy and Automobile Policy shall each contain a provision stating that Provider’s policy is primary insurance and that any insurance, self-insurance or other coverage maintained by the City or any named insureds shall not be called upon to contribute to any loss. (iii) The retroactive date (if any) of each policy is to be no later than the Effective Date of this Agreement. Provider shall maintain such coverage continuously for a period of at least three years after the completion of the work under this Agreement. Provider shall purchase a one (1) year extended reporting period A) if the retroactive date is advanced past the Effective Date of this Agreement; B) if the policy is cancelled or not renewed; or C) if the policy is replaced by another claims-made policy with a retroactive date subsequent to the effective date of this Agreement. (iv) All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to provide waiver of subrogation in favor of the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Provider or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Provider hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
(v) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability. Further the limits set forth herein shall not be construed to relieve the Provider from liability in excess of such coverage, nor shall it limit the Provider’s indemnification obligations to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law. j. Qualifying Insurers
(i) All policies required shall be issued by acceptable insurance companies, as determined by the City, which satisfy the following minimum requirements:
(1) Each such policy shall be from a company or
companies with a current A.M. Best's rating of no less than A:VIII and admitted to

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transact in the business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.
k. Additional Insurance Provisions
(i) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Provider, and any approval of said insurance by the City, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Provider pursuant to this Agreement, including, but not limited to, the provisions concerning indemnification. (ii) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Provider or City will withhold amounts sufficient to pay premium from Provider payments. In the alternative, City may cancel this Agreement.
(iii) The City may require the Provider to provide complete copies of all insurance policies in effect for the duration of the Project. (iv) Neither the City nor the City Council, nor any member of the City Council, nor any of the officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement. l. Subconsultant Insurance Requirements. Provider shall not allow any subcontractors or subconsultants to commence work on any subcontract until they have provided evidence satisfactory to the City that they have secured all insurance required under this section. Policies of commercial general liability insurance provided by such subcontractors or subconsultants shall be endorsed to name the City as an additional insured using ISO form CG 20 38 04 13 or an endorsement providing the exact same coverage. If requested by Provider, City may approve different scopes or minimum limits of insurance for particular subcontractors or subconsultants.

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EXHIBIT C

PAYMENT PROCESSING TERMS AND CONDITIONS
This Payment Processing Terms and Conditions Exhibit (the “Payment Terms“) is entered into, to be effective upon execution (“Effective Date”), by and between City of Coachella, CA (“City” or “Subscriber”), and PayIt, LLC located at 1100 Main Street, Suite 700, Kansas City, MO 64105 (“Service Provider” or “PayIt”) in connection with the agreement between the City and Service Provider executed on [DD, Month, YEAR].

Recitals
WHEREAS, Subscriber requires third-party hosted “software as a service” with respect to a transaction processing platform;
WHEREAS, Subscriber has selected Service Provider to provide and manage the Services; WHEREAS, the Services include Service Provider providing to City services that facilitate City’s acceptance of card payments, e-check, and/or ACH payments for goods and services provided, and Service Provider as an agent for City, may accept settlement payments from the Acquirer on behalf of City;
WHEREAS, Service Provider is party to an agreement with an Acquirer and a Bank under which Acquirer and Bank provide payment processing and Association sponsorship services to Service Provider on behalf of City and other sub-merchants of Service Provider; WHEREAS, as a condition of providing services to Service Provider on behalf of City, Acquirer, and Bank require that Service Provider include certain terms and conditions in these Payment Terms relating to the payment processing services being provided to City; WHEREAS, Service Provider wishes to perform the Services; and, WHEREAS, Service Provider has agreed to provide the Services to Subscriber, all on the terms and conditions set forth herein.

NOW, THEREFORE, in consideration of the mutual covenants and representations set forth in these Payment Terms, the parties hereby agree as follows:

1. Payment Processing Services.

1. Capacity of Service Provider and City. On and subject to the terms and conditions hereof, Service Provider is: (i) acting in the capacity of a “Payment Service Provider” (under the Visa Rules) and a “Payment Facilitator” (under the MasterCard Rules) and will provide City card processing services as a Sub-Merchant as described herein; and (ii) will provide City with additional services as agreed by the Parties. Service Provider provides processing services with respect to credit card transactions including Visa U.S.A., Inc. (“Visa”), MasterCard Worldwide (“MasterCard”), DFS Services LLC (“Discover Network”), American Express, PayPal, JCB, Discover, Diners Club (“Associations”), as well as e-check and ACH transactions.

2. Acceptance of Cards. The parties agree they will honor a card by accepting it for payment. The parties will not engage in any acceptance practice or procedure that discriminates against, or discourages the use of, any particular card type elected and approved by Service Provider, in favor of any competing card brand also elected and

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approved. Both parties understand and agree that they are expressly prohibited from presenting sales transactions for any purposes related to any illegal or prohibited activity, including but not limited to money-laundering or financing of terrorist activities. For all Cards issued by U.S. Issuers, the parties will honor all cards within the card types elected and approved in accordance with these Payment Terms.

3. City Obligations and Requirements. The City shall comply with the Associations’ operating rules (“Operating Rules”), including the Operating Rules applicable to the Visa PSP and MasterCard Payment Facilitator programs and all applicable local, state, and federal laws, rules, and regulations (“Applicable Laws”). The Associations make excerpts of their Operating Rules available online.

Each applicable Association’s complete Operating Regulations are incorporated by reference into these Payment Terms and will control with respect to any conflict in terms between these Payment Terms and such Operating Regulation.

The City will not discriminate against Cards or Issuers (e.g., limited acceptance options) except in full compliance with the Operating Regulations, and will comply with all Operating Regulations, applicable laws, and regulations related to its business operations, PCI DSS obligations, the use of an Association’s marks, and each transaction acquired hereunder. Sub-merchant expressly agrees that it will accept Cards and protect, utilize, or restrict transaction data, including the magnetic stripe and CVV2, in accordance with the terms of these Payment Terms, applicable law or regulation, and the Operating Regulations, and will cooperate with any audit requested by an Association until such audit is completed.

In addition to complying with each Association’s obligations or prohibitions related to acceptance, disbursement, or resubmission of a transaction, City may not submit any illegal, fraudulent, or unauthorized transaction and shall only submit transactions for the sale of its own goods or services, and not any other person or company, and may not receive payment on behalf of or, unless authorized by law, redirect payments to any other party. City covenants that it is not a third-party beneficiary under any agreement with an Association, however, an Association may be a third-party beneficiary of these Payment Terms, and shall have the rights, but not any obligation, necessary to fully enforce the terms of these Payment Terms against the City.

Without limiting the foregoing, City agrees that it will fully comply, with any and all confidentiality and security requirements of the USA Patriot Act (or similar law, rule or regulation), the Associations, including but not limited to Payment Card Industry Data Security Standard (“PCI”), the Visa Cardholder Information Security Program, the MasterCard Site Data Protection Program, and any other program or requirement that may be published and/or mandated by the Associations. In the event of any inconsistency between any provisions hereof and the Operating Rules, the Operating Rules will govern to the fullest extent possible under Applicable Laws.

City authorizes PayIt to conduct checks of City’s background, credit, or banking information, as necessary, and agrees that all information obtained under these Payment Terms may be shared with an Association. City acknowledges and agrees that it is responsible for its employees’ actions, it will notify PayIt of any 3rd party that will have access to cardholder data, and it will immediately report all instances of a data breach to PayIt immediately after it reasonably identifies an incident.

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4. Processing Locations. On an ongoing basis and as applicable, City must promptly provide Service Provider with the current address of each location, all “doing business as” (DBA) names used by City, and a complete description of goods sold and services provided by City.

5. Identity of City to Cardholders. To the extent City interacts with a Cardholder, City will prominently and unequivocally inform the Cardholder of the identity of the City at all points of interaction so that the Cardholder readily can distinguish the City from the Service Provider or any other party, such as another supplier of products or services to City. Further, City must ensure that the Cardholder understands who is responsible for the card transaction, including delivery of the products (whether physical or digital) or provision of the services that are the subject of the card transaction, and for customer service and dispute resolution, all in accordance with the terms applicable to the card transaction.

6. Third Parties. Service Provider and City may use one or more third party service providers (“TPSP’s”) in connection with the Services and/or the processing of some or all of its Card transactions. In no event shall City use a TPSP unless such TPSP is compliant with PCI and/or the Payment Application Data Security Standard (“PA-DSS”), depending on the type of TPSP, as required by the Operating Rules. City acknowledges and agrees that City shall cause its TPSP to complete any steps or certifications required by any Association (e.g., registrations, PA-DSS, PCI, audits, etc.). City shall cause its TPSP to cooperate with Acquirer in completing any such steps or certifications (if applicable), and in performing any necessary due diligence on such TPSP. City shall be solely responsible for any and all applicable fees, costs, expenses and liabilities associated with such steps, registrations and certifications. City expressly agrees that neither Acquirer, Bank, or Service Provider shall in any event be liable to City or any third party for any actions or inactions of any TPSP used by City.

7. Auditing. Service Provider may audit from time to time City’s compliance with the terms of these Payment Terms. City shall provide all reasonable information requested by PayIt necessary to complete the audit. City shall assist Service Provider in any and all investigations of Transactions in a timely manner and will provide written reports of investigated transactions to Service Provider upon request. City authorizes Service Provider to make on-site visits to any and all of the City’s locations with regard to all information necessary or pertinent to the Services.

2. Term.

1. Term: These Payment Terms are legally binding as of the Effective Date and shall continue until terminated in accordance with the terms of the Master Agreement.

These Payment Terms shall automatically terminate upon the termination or expiration of the Master Agreement, subject to the notice and termination provisions set forth therein.

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Statement of Work
City of Coachella, CA
PayIt Cloud-Based Platform
July, 2026
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Statement of Work (SOW)
This Statement of Work (the “SOW“) is entered into, to be effective upon execution (“Effective Date”), by and between City of Coachella, CA (“Client” or “Subscriber”), and PayIt, LLC located at 1100 Main Street, Suite 700, Kansas City, MO 64105 (“Service Provider” or “PayIt”).

PayIt, LLC and Client are parties to a Software License and Professional Services Agreement with an execution date of 08/01/2026.

Title of Solution: PayIt Cloud-Based Platform
Term of Contract: see master agreement
Key Contact Information
Client: City of Coachella, CA Provider: PayIt, LLC
Address: 53990 Enterprise Way Address: 1100 Main Street, Ste 700 City, State, Zip: Coachella, CA 92236 City, State, Zip: Kansas City, MO 64105 Key Contact: Lincoln Bogard Key Contact: Bez Sharkey and Nick Janowicz
Title: Director of Finance Title: Regional Managing Director and Account Executive
Email: [email protected] Email: [email protected] [email protected]
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Table of Contents
Statement of Work (SOW) 3
Table of Contents 4

1. Glossary of Terms 5

2. Client Request 7

3. Payment Channels & Features 7

3.1. Web/Mobile 7

3.2. Interactive Voice Response (IVR) 8

3.3. Point of Sale (POS) 8

3.4. Non-Integrated Payment Page 9

3.5. PayIt Checkout (SDK) 10

4. Administrator Features 10

5. Proposed Solution 11

5.1. Payment Channels by Vertical 11

5.2. Additional Features 13

6. Deployment Overview 14

6.1. Deployment Schedule and Deliverables 14

7. Client Responsibilities 14

7.1. Deployment 14

7.2. Integration 15

7.3. Testing 15

7.4. Go-Live 15

7.5. Service Promotion 15

8. PayIt Responsibilities 16

8.1. Configuration 16

8.2. Integration 16

8.3. Management After Go-Live 16

8.4. Settlement & Disbursement 16

9. Value-Added Services & Business Services 17

9.1. Support Services 17

9.2. End User Communications Services 17

10. Pricing 18

11. Agreement 22
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1. Glossary of Terms
As used in this agreement, the following terms are defined as:

1.1 “Account”, sourced from the Client, an account serves as the primary digital record an End User will link (including but not limited to property address, citations number, case number, bill number, etc.) to their PayIt profile;

1.2 “Card Payments”, transactions made using credit, debit, or prepaid cards through PayIt’s secure payment platform. Cards accepted include Visa, MasterCard, Discover, and American Express;

1.3 “Checkout”, the final step of a PayIt transaction, where the end user confirms the amount due, selects a payment method, and completes the payment. It facilitates the integration between the service, payment processor, and user interface ensuring compliance, receipts, and settlement tracking. This is separate from “PayIt Checkout SDK” as a PayIt offering, defined below;

1.4 “Effective Date”, the date on which this SOW becomes legally binding, as indicated by the latest signature date of the authorized representatives of both parties unless otherwise agreed upon in writing;

1.5 “End User”, a customer, citizen, resident, or entity utilizing PayIt’s platform to access Client services, make payments, or otherwise interact with the Client via PayIt’s technology solutions;

1.6 “Inactive Service Fee”, the monthly fee payable by the Client in the event that deployed services are not made available to the public and actively directing traffic toward the new Service Provider Services;

1.7 “Integration”, the technical and operational processes required to connect PayIt’s Platform with the Client’s existing infrastructure, data systems, and/or APIs in order to deliver the services described in this SOW;
○ “API Integration”, connects an agency’s system of record directly to PayIt via secure application programming interfaces (APIs). This allows real-time data exchange, such as fetching balances, validating account details, or posting payments instantly;
○ “Flat File Integration”, connects an agency’s system of record to PayIt by securely exchanging batch files (e.g., CSV, TXT) on a scheduled basis. This allows data such as balances, account details, or payment results to be imported or exported in bulk rather than in real time, supporting reliable, repeatable updates between systems;
○ “Hybrid Integration”, combines automated API interactions with manual or batch processes. It’s used when an agency’s system can’t fully support real-time API exchanges;
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1.8 “PayIt Checkout SDK” or “SDK”, “Software Development Kit”, a PayIt designed UX that consists of a collection of pre-built tools and functionalities that developers can use to create applications for specific platforms or perform specific tasks. It includes libraries, documentation, code samples, processes, and guides that allow developers to build software applications more efficiently;

1.9 “Mobile Wallet”, a digital payment method (such as Apple Pay or Google Pay) that securely stores a customer’s card on their device and lets them pay online or in person without using the physical card;

1.10 “Payable”, a financial obligation owed by an End User to the Client that will be facilitated within the PayIt platform. It represents a specific charge or amount due associated with a linked record, such as a, property, vehicle, permit, citation, case, etc. or a requested item (e.g. a license) and includes relevant details such as the amount owed, due date, status, and related billing information, etc.;

1.11 “Payment Channel”, the method or pathway through which a user completes a transaction. It defines how payments enter the PayIt ecosystem, even when all channels share the same backend or service definitions;

1.12 “Platform” or “PayIt Platform”, PayIt’s proprietary cloud-based software solution, including but not limited to the front-end user interface, back-end administrative portal, business analytics tools, and any integrated payment processing components;

1.13 “System of Record” or “SOR”, the Client’s database that serves as the official authoritative source of accounts (e.g. parcels, citations, accounts, bills etc.);

1.14 “User Experience Conversation” or “(UX) Conversation”, a guided, conversational interface that walks the user through a transaction typically using PayIt’s chatbot style flow. This style of UX presents options one at a time, often integrating natural language components or decision trees;

1.15 “User Experience Pathway” or ‘(UX) Pathway”, a structured interface for collecting information from a user, such as form fields for name, address, or account details. Unlike a Conversation, a Pathway presents multiple fields at once, offering a more traditional form filling experience;

1.16 “Vertical”, a government workflow or transaction offered through PayIt such as paying a property tax bill, renewing vehicle registration, or submitting a permit application. Each vertical defines what data is collected, how payments are processed, and what user journeys or integrations are required.
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2. Client Request
Client seeks to modernize payment services across all resident fee collection departments by implementing a flexible platform that supports current and future City services. The solution should help standardize how residents make payments, support department-specific fee collection needs, and improve the City’s ability to manage, report, reconcile, and expand payment services across departments over time.

3. Payment Channels & Features
Available services described in this section and their respective features listed below will be made available to the Client.

The Client may designate users who may request in writing services as listed below. As new services are requested and accepted by PayIt, the terms of this SOW and its Software License and Professional Services Agreement will govern that solution. Each such request shall be subject to PayIt's approval and mutual confirmation of scope, timing, and applicable fees. No additional SOW shall be required for individual service activations that fall within the scope of this SOW and are confirmed in writing by both parties.

3.1. Web/Mobile
PayIt’s Web and Mobile Payment platform provides the Client with a unified, secure, and user-centric digital payment experience. End Users can access services through any browser or mobile device, link multiple Accounts/Payables to a single profile, view bills and transaction history, and make payments using a securely tokenized (stored) payment method. The platform supports real-time integration with the systems of record and includes automated notifications, receipts, and payment scheduling options.

3.1.1. End Users will be able to:

Access the Application
● Log in via desktop web or mobile web
● Choose between authenticated access (username/password, Apple, Facebook, Google or, if configured, another third-party identity provider) or guest access.

Manage Linked Accounts/Payables
● Search for and link one or more Accounts/Payables to their PayIt Profile.
● Access an Account management dashboard for each linked Account/Payable, including:
○ Bill details
○ Billing history
○ Transaction history
○ Options to schedule future payments (when permitted by the Client’s business rules)
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Make and Manage Payments
● Submit payments for all required balances and fees due ● Store tokenized payment methods in their PayIt Profile (available to registered users only)
● Receive payment confirmations via email
● Review payment and transaction history within their PayIt Profile ● Options to schedule future payments (when permitted by the Client’s business rules)
Receive Notifications
● Receive Client-configured notifications and reminders related to linked entities and their associated Accounts, delivered in-app, SMS and via email.

3.2. Interactive Voice Response (IVR)
The IVR solution offers a secure phone-based payment option available 24/7.

End Users authenticate via entity and complete payments using a credit or debit card. The IVR integrates with the system of record to confirm balances and post payments.

Note: IVR does not accept ACH payments.

3.2.1. End Users will be able to:
● Follow an easy and informative conversational workflow tailored to the Client’s Payable type.
● Make card payments for all required fees.
● Call a Client-approved, local-area-code phone number
provisioned by PayIt.
● Be authenticated by entering an Account/Payable that is verified against the integrated agency system of record.
● Follow configured voice prompts to:
○ Use the keypad to enter a unique numeric-only identifier so the system can return the latest data for a specific
Payable.
○ Verify/confirm the bill they intend to pay.
○ Hear a payment summary prior to completing payment.
○ Enter card payment method details.
○ Receive payment confirmation over the phone.
○ Make a partial payment when allowed by the Client (note:

IVR does not support pre-payment or over-payment).
● Receive an 8-digit confirmation number during the conversation flow.
● See the agency listed in the charge description on their credit card or bank statement.
● Be redirected to the Agency for support or entity-specific questions.
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3.3. Point of Sale (POS)
PayIt’s Point of Sale system enables in-person payments through PCI-compliant devices supporting chip, tap, and mobile wallet transactions. Agency staff can process payments in real time, generate receipts, and view daily reports.

3.3.1. End Users will be able to:
● Pay for products made available through the PayIt POS Platform ● Pay using debit/credit cards through any supported method:
○ Magstripe (swipe)
○ EMV (chip/dip)
○ Tap to Pay
■ Contactless chip cards
■ Apple Pay / Google Pay mobile wallets

3.3.2. Client Users will be able to:
● Integrated Payable POS: Search for payables integrated into PayIt POS software via SOR integration.
● Non Integrated Payable POS: Take payments for products added manually to the product catalog by Admin only.
● Offer a high level of agency oversight and internal security with separate Cashier and Admin user permission levels.
● Access a user friendly interface to:
○ Add catalog items to cart
○ collect payer contact information (configurable
optional/required fields based on Client needs)
○ provide digital (emailed) or printed receipt
○ view daily transaction details & reports
○ process refunds (with valid permissions)
○ Take payments via a Point-to-Point Encryption (P2PE)
compliant payment solution.

3.4. Non-Integrated Payment Page
PayIt’s non-integrated payment page option allows for quick and simple payments within a Web/Mobile Payment Platform with a configurable user experience to capture relevant data.

Note: As a simple, quickly implemented service, there is no integration with back-office systems. Client will be provided daily reports for ingestion into systems of record or manual entry.

3.4.1. End Users will be able to:
● Access PayIt payment page for client via the web and mobile web ● Submit configurable fields containing payment identifying information (e.g., account number, name, phone number, etc.) for a Bill due to the Client
○ Configurable Field types:
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■ Address
■ Checkbox list
■ Date
■ Dropdown
■ Email
■ Amount to be paid
■ Phone
■ Quantity
■ Radio List
■ Text
○ Each field has the following options:
■ Choice of Required or Optional
■ Helper text
■ Validation depending on the field type (examples:
minimum/maximum numbers, checks for valid
email address/phone number, and character
validation, ex: must start with ABC)
● Make payments for all required fees
● Store tokenized payments methods in the PayIt Profile ● Receive payment confirmation via email
● Review payment and transaction history in the PayIt Profile

3.5. PayIt Checkout (SDK)
PayIt Checkout integrates PayIt’s secure payment experience directly into Client websites or applications. It allows End Users to make payments seamlessly while maintaining PCI compliance and full reporting visibility for Client staff.

3.5.1. End Users will be able to:
● Visit Client owned application (web or mobile)
● Go through the Client designed user experience
● Send a balance (and associated transaction metadata) to a cart for payment
● Be directed to PayIt Checkout
● Register/Sign into a PayIt Account or continue as guest ● Pay for the cart balance passed by the Client experience ● Store tokenized payments methods in the PayIt Profile (if signed into a PayIt Account)
● Receive payment confirmation via email
● Be redirected to a URL specified by Agency after payment is complete

4. Administrator Features
Agency users can view and manage activity through PayIt’s administrator portal (ProSight), offering access to important data including, real-time reporting, analytics and © PayIt – payitgov.com 9

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settlement information. This modernized role-based approach enhances accessibility for agency users, streamlining client operations and financial reconciliation.

4.1. ProSight

4.1.1. Authorized Administrator Users will be able to:
● Have 24/7 on-demand access to an Administrative Portal where they can:
○ Access on-demand reporting capabilities with real-time transaction data
○ View transactions and history
○ Process full and partial refunds
○ Access report repository for all remittance reports, view subtotals and totals for standard remittance reports with option to view and export details
○ Search and view disbursement totals for each service
○ View and manage End User submitted applications
○ View feature status, if applicable and described below (i.e. autopay, eBilling) with option to unenroll accounts
○ Search and view platform emails sent to End Users with open date/time and option to resend email
○ View activities for a given End User, including:
transactions, feature enrollment status if applicable and described below (i.e. autopay, eBilling), linked accounts, application data, email communications, last login date and email verification status
○ Manage agency user access; assign and remove access
roles, add/delete users, view last login date (note: SAML integration supported)
● Receive monies deposited into one Client identified bank account per service/ merchant

5. Proposed Solution
PayIt will implement its cloud-based government payment platform to support online utility and other city payments. The platform offers comprehensive functionality for End Users and administrators, as described within this SOW. Based on additional technical or operational details that may be uncovered during implementation, the method of service integration may be adjusted by a subsequent written agreement between the parties without requiring a formal amendment to this Statement of Work.

5.1. Payment Channels by Vertical
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Web/Mobile
Vertical User
Experience
Payment
Methods
Integration Type System of
Record
City Payments Pathway Card
Mobile Wallet
ACH

TBD TBD
Point-of-Sale (POS)
Vertical Payment Method Integration Type System of Record City Payments Card
Mobile Wallet

TBD TBD
Interactive Voice Response (IVR)
Vertical Payment Method
(Card Only)
Integration Type
(API, Flat File)
System of Record
City Payments Card Only TBD TBD
Non-Integrated Payment Page
Vertical Description Payment Methods
Accepted
City Payments Non-Integrated Payment Page Card
Mobile Wallet
ACH
PayIt Checkout (SDK)

5.2. Additional Features
Feature
Application Workflow: PayIt’s application workflow feature allows agencies to receive and © PayIt – payitgov.com 11
Vertical Client point of contact responsible
City Payments Subject Matter Expert to be assigned by City of Coachella

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Feature
review/approve new applications for services while an End User can submit application material and receive a response back from the agency.

6. Deployment Overview
PayIt will provide regular (weekly as a standard) updates, including updated project plans with milestones and progress, assessments of project status, upcoming key action items, scope assessments (including any potential changes in scope and / or project risks). Daily project tasks will be managed by a Client Implementations Manager experienced in working with government technology projects.

6.1. Deployment Schedule and Deliverables
PayIt will work with the Client to deliver service to its End Users quickly. Our recommended project schedule will suggest specific phased launches. These phases may be split based on various services, channels, or both. The goals and objectives for each phase will be stated upfront and will be geared to meet the balance of making changes quickly and managing risk/resource time.

A detailed Deployment Schedule will be delivered to the Client stakeholders upon completion of the Kickoff Stage. Each service included in scope will have a project schedule as business rules and integration details are further understood.

Adjustments to the schedule may be made based on scope size, complexity, and client resource and deliverables availability.

7. Client Responsibilities

7.1. Deployment
The Services described above will be implemented in a single phase or multiple phases which will be confirmed during implementation. Client will provide a single point of contact for the configuration process and provide adequate access to staff and resources to support the goal of being live quickly post implementation kick-off.
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7.2. Integration
Client will provide timely access to data required for the services in this Statement of Work. For example: bi-directional access to customer account detail, payable detail, payable balance, subtotals with descriptions, and total with any fees or fee type descriptions. Data can be provided via secure FTP (commonly referred to as a “flat file”) or web services API.

For PayIt Checkout SDK, Client is responsible for implementing the SDK, testing, and troubleshooting.

Note: PayIt measures optimal API performance that meets clearly defined standards for latency, uptime, error rates, and throughput, with targets tailored to the needs of each application. To maximize performance across the platform, PayIt recommends these APIs should respond in under one second for interactive use, maintain 99.9% or higher uptime, keep error rates below 1%, and reliably handle expected load without degradation.

Client will provide technical documentation to Service Provider within five (5) business days of the Effective Date of this agreement. The implementation kick off will occur after technical documentation is received. If during the implementation Client becomes unavailable to facilitate integration needs or is delayed in providing responses to clarifying questions for more than fourteen (14) calendar days, PayIt may place this project on hold until responses are received, days on hold will count towards inactive days for the purposes of applying the Monthly Inactive Service Fee.

7.3. Testing
Provide adequate resources to test, validate, and finalize public launch of services within thirty calendar days of services deployed as ready for test.

7.4. Go-Live
Launch the Application, in coordination with PayIt, when configuration of services is complete, including the redirect of any and all web addresses for applicable services to the web Application. For clarity, the PayIt service will serve as the exclusive digital payment channel(s) for client services it supports. Failure to redirect as provided in the paragraph, or subsequent further redirection or modification of the redirection may result in an Inactive Service Fee charge by PayIt.

7.5. Service Promotion
Client will collaborate with PayIt on promotional activities sufficient to drive initial and ongoing Customer/Patron adoption of the Applications. For this purpose, the marketing support provided by Client will include:
● Cooperating with PayIt as it develops a brand identity for the service, using Client’s name, logo/seal, and other visual elements, ahead of go-live © PayIt – payitgov.com 13

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● Client and PayIt will agree on subdomain and client will partner with PayIt on associated setup steps
● Placing online notifications and mobile intercept screens prominently on Client website and department landing pages
● Placing notification(s) and a QR code on all billing communications (including citations, etc.)
● Promoting the service in any related e-newsletters, emails, blogs, physical newsletters, and in-agency signage
● Promoting the service on Client’s social media channels, both at launch, and periodically during the life of the contract
● Ongoing cooperation with PayIt in support of campaign activities PayIt designs and executes to drive adoption. Campaign activities may include such things as email marketing, direct mail, and digital, print, or radio advertising
● Client will provide review and approval of campaign assets in a timely fashion
● Client will provide PayIt access to its social media channels, or will cooperate closely with PayIt to execute organic and paid social campaigns promoting the service

8. PayIt Responsibilities

8.1. Configuration
Provide the services in this Statement of Work; deploy, configure, host and manage the PayIt platform. Provide a single point of contact for the configuration process, with an assigned project team and a goal to launch service in production quickly post kick-off. Provide training to Client personnel.

8.2. Integration
Configure necessary systems to integrate the PayIt platform with Client systems using existing data, APIs or web services components provided by the Client. If additional data, APIs or web services components are required, PayIt will discuss options, scope, and required costs to develop these with Client and gain approval prior to commencing work.

8.3. Management After Go-Live
Provide on-going support to both Client and End Users where applicable, depending on the nature of the solution (see “Support Services” section below).

Meet regularly to review performance, track against shared goals, and share upcoming platform enhancements as well as identify opportunities for service-level improvements.

8.4. Settlement & Disbursement
Collect payment from End Users and deposit collected funds into designated Client accounts. Note: Settlement rules and disbursement schedules are configured for the Client during the implementation process. Credits for NSF, © PayIt – payitgov.com 14

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refunds, and chargebacks are deducted directly from regular client settlement funding.

9. Value-Added Services & Business Services

9.1. Support Services
PayIt’s Client support will include web-based online tools for Client personnel, training for the Client’s customer support personnel and technical staff, as well as an assigned support contact for technical issues, and a 24/7 support line for emergency situations.

PayIt will provide End User support for the Solution as described in this SOW.

Email support will be available Monday through Friday, 8:00 a.m. to 5:00 p.m., Client local time, excluding federal holidays. An online help center with digital FAQs and troubleshooting resources will be available 24 hours a day, 7 days a week, 365 days a year for supported Solutions.

End User support includes end-user assistance, issue intake, and initial troubleshooting. Matters requiring additional investigation or remediation may be escalated within PayIt in accordance with PayIt’s internal workflows.

9.2. End User Communications Services
PayIt will plan and implement a multichannel communication strategy, in collaboration with the Client, to drive awareness and adoption of the service at launch and on an ongoing basis.

9.2.1. PayIt will design and deliver assets to support initial launch activities, including a name, URL recommendation, and logo for the service, as well as copy and visual elements to be used on bills, bill inserts, digital announcements, signage, print materials, etc.

9.2.2. PayIt may create news releases on behalf of the Client to announce the service to local media outlets.

9.2.3. PayIt will provide ongoing consultation on opportunities to continue driving awareness and facilitating adoption through various channels, which may include email, social media, community events, etc.

9.2.4. PayIt will provide data about campaign impact as well as recommendations to maximize campaign effectiveness.

9.2.5. All campaign assets are subject to client review and approval, which will be provided by the Client in a timely fashion.

10. Pricing

10.1. Transaction-Based Fees
PayIt supports its SaaS platform by charging a Transaction Fee and a Processing Fee when an End User uses the PayIt platform to make a Payment to © PayIt – payitgov.com 15

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the Client. The Transaction Fee is determined by the Transaction Type. The Processing Fee (Credit Card or ACH) is determined by the form of payment. For clarity, End Users are not charged for looking up information, receiving reminders, or scheduling a payment.

Fees are applied according to the following table, and each listed as not to exceed:

Transaction
Type
Payment
Method
Transaction
Fee
Processing Fee
Web/Mobile Card $1.00 2.49%
Web/Mobile ACH $1.00 $.50
IVR Card $1.00 2.49%
SDK Card $1.00 2.49%
Point of Sale Card $1.00 2.49%
Example: If the End User pays all fees, the following formula applies: End User Amount Owed to Client + Transaction Fee(s) + Processing Fee = Total $ Amount paid by End User.

Note:
● For clarity, a Payment can include one or multiple of the same or different Payables (e.g., if an End User pays two property tax bills at the same time they will incur one processing fee and two transactions fees.). ● Fee structure including which fees will be absorbed by Client or passed on to End User are configured during the Implementation Phase. If invoiced to Client, payment is due within 30 days of Client receiving the invoice.

10.2. Point of Sale (POS) — Equipment Summary
The following table summarizes the POS device bundle, quantities, pricing, and key notes applicable to this SOW.

Device Unit Price Quantity & Locations Total
Ingenico Lane 3600
bundle
$500 7 $3,500
The bundle includes device, network cable, power supply, TriPOS application, TriPOS data key, and debit key. All devices are preconfigured for PayIt’s processing environment and covered under PayIt maintenance support. © PayIt – payitgov.com 16

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Additional devices may be ordered in the future at unit prices quoted above.

10.3. Fees for Chargebacks
PayIt, LLC will invoice Chargebacks at a rate not to exceed $10 per transaction.

PayIt, LLC does not charge fees for insufficient funds or refunds. PayIt reserves the right to remove the ACH payment option (where applicable) for individual users who have had an insufficient fund error on prior transaction attempts.

10.4. Additional Platform Technology Fees:

Fee Amount Frequency or timing
Set-up Fee $150,000/Waived
Invoiced upon project
kickoff, payment due
within 30 days of Client
receipt of invoice
Annual Fee Waived N/A
Update Fee Waived N/A
Upgrade Fee Waived N/A
Maintenance Fee Waived N/A

10.5. Subscription-Based Fees & Services Fees
PayIt supports and improves its SaaS platform by charging a Subscription Fee.

The Subscription Fee may include certain set-up costs, configuration, updates/upgrades, and maintenance. The Subscription Fee is invoiced to Client on the following payment schedule.

Fee Amount Extended Price Frequency or
timing
ProSight Premium
1-5 seats bundle
$250 Waived N/A
Subscription fee invoices will commence 30 days after project kickoff, unless otherwise noted, and Payment is due within 30 days receiving the invoice.

10.6. Monthly Inactive Service Fee
PayIt platform services are made available to agencies at low costs because they are primarily funded through transaction and processing fees. If an agency is unable to redirect all web traffic seeking to pay for one or more of the services covered by this statement of work in a timely manner (for clarity: within 30 calendar days of services available for final testing and approval), the agency © PayIt – payitgov.com 17

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agrees to cover the cost of providing those services until such time that services are launched and redirect links are in place on the agency’s digital properties. In this event, the Inactive Service Fee listed below of this agreement may be charged by PayIt.

This fee may also apply when Client ceases engagement with PayIt, fails to provide critical data or connectivity, and/or otherwise becomes unresponsive for greater than thirty (30) calendar days prior to the launch of the service, thereby delaying delivery of the contracted service. The monthly inactive service fee would then apply for the remainder of the contract or until engagement and implementation progress resumes.

Fee Amount Frequency or timing
Inactive Service Fee
$7,500 per affected
service
Monthly, starting the
31st calendar day of
unresponsiveness
© PayIt – payitgov.com 18

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11. Agreement
Upon execution of this Statement of Work, PayIt, LLC and Client hereby agree to the requirements outlined in this Proposal, the sum of which will constitute a binding agreement (“Agreement”) between the parties.

Executed on the dates set forth below by the undersigned authorized representative of Subscriber and Service Provider to be effective as of the Effective Date.

City of Coachella, CA
(Client/Subscriber)
PayIt, LLC (Service Provider)
By: By:

Name: Name:

Title: Title:

Date: Date:
© PayIt – payitgov.com 19

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1 © PayIt | Confidential | All rights reserved
Modernizing
payments
June 27, 2026

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2 © PayIt
A great resident experience across dozens of government payments and services
Digital resident profile and dashboard

TAX DEVELOPMENT

SERVICE
Integration with any agency system

UTILITIES

PERMITS &

LICENSES

TICKETS &
FINES
CRM, ERP, ETC.

Secure, compliant payments: Online, POS, and IVR

PARKS &

FACILITIES

SYSTEM OF
RECORD

ACCOUNTING
& FINANCIAL

FRANCHISE
TAX

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3 © PayIt
The payment features you need and residents expect
● One admin portal for all channels
● Faster reconciliation
● Manage refunds & failed payments
● Disbursement & remittance reporting
Protect everyone
Ease financial processes
Offer payment choice
Keep residents on track
● Autopay
● eBilling
● Installment plans
● Notifications and reminders
● Custom statement notations
● Credit
● Debit
● ACH
● Apple/Google Pay
● Fraud prevention & detection
● Government-grade security
● PCI-DSS Level 1 compliance
● Chargeback management

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4 © PayIt
Smarter for government, easier for everyone
● Enhanced security and managed PCI
compliance
● Flexible fee categorization and modern
payments
● Seamless ERP and SOR integration
● Highly configurable for evolving
workflows
● Improved efficiency with ProSight
reporting
● ADA, Section 508, and WCAG accessibility
compliance
● Full-service operations (reconciliation,
chargebacks, and disputes)

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5 © PayIt
PayIt architecture: Integration layer
● PayIt builds, tests, and activates all required
integrations during implementation
● Integrate with any agency system via API,
flat-file, or direct database connection
● Real-time record updates with monitoring
for logging, alerts, and performance
● Reusable APIs and connectors accelerate
time to launch
● Proven across 50+ government systems,
from modern to legacy
● Provides ongoing integration support as backend
systems evolve
● Remember: You own your data, not your SoR vendor

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6 © PayIt
Government-grade security and compliance takes risk
off your plate

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7 Confidential and Proprietary. © 2024 PayIt
● Nimble team
spanning technical to
business change
management experts
● Laser focused on
user outcomes and
speed to user task
completion while
fulfilling statutory
requirements
Included Value Added Services
● Customer support
model based on
department needs
● Omnichannel
● Branded self-serve
● Personalized
support
● Proven campaigns
to accelerate digital
channel migration
● Brand and launch
strategy
● Measured outcomes
ready to share
● Platform monitoring
& troubleshooting
● Reporting
● Integration stability
● Manage service
updates and changes
as required

IMPLEMENTATION

SERVICES

CUSTOMER
CARE
CLIENT

OPERATIONS

MARKETING

ADOPTION

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8 © PayIt 8
© PayIt
Resident Experience:
● Personalized Dashboard
● Paying Bills
● Requesting Services

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9 © PayIt

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10 © PayIt

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11 © PayIt

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12 © PayIt

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13 © PayIt

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14 © PayIt

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15 © PayIt

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16 © PayIt

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17 © PayIt

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18 © PayIt 18 © PayIt
Agency Experience:
● Transaction Search
● Processing Refunds

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19 © PayIt

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20 © PayIt

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21 © PayIt

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22 Confidential and Proprietary. © 2024 PayIt
Transaction-Based Fees and other costs
• Point of Sale Devices: $500 per device
• Per transaction
• ePayments
• Credit/Debit Card: 2.49% +$1 Transaction fee
• ACH ( eCheck): $1.50 per transaction
• No other cost to the city. No ongoing costs, no ongoing fees. *Min $1 translation fee* Preliminary pricing example pricing is subject to Change. A formal quote will be provided once the project timeline is known.*

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STAFF REPORT
7/22/2026
TO: Honorable Mayor and City Council Members
FROM: Gustavo Romo, City Manager
PREPARED BY: Andrew Simmons, P.E., Director of Public Works/City Engineer SUBJECT: Authorize the City Staff to Collect Field Use Fees and Field Lighting Use Fees for Community Use Days At All Sports Fields for the 2026/2027 Fiscal Year.

STAFF RECOMMENDATION:

Staff recommends that the City Council authorize City Staff to collect field use fees and field use lighting fees for all sports fields reservations conducted on community field use days.

Provide Direction and Discussion for Field Use fees and field lighting use fees for community field use reservations.

FISCAL IMPACT:

Collection of full field use fees for the 2026/2027 season could generate approximately $50,000 in total field use user fees, which would offset existing field use maintenance costs within the public works department.

BACKGROUND MOU:

The City of Coachella maintains and operates sports fields at Bagdouma Park and Rancho Las Flores Park, including soccer fields, football fields, baseball fields and softball fields. The City has entered into a Memorandum of Understanding (MOU) with multiple sports leagues for the rules, use and management of the sports fields.

The sports leagues that currently participate in the MOU include Coachella Youth Baseball & Softball Association (hereinafter "CYBSA"), Coachella Valley Soccer League ("CVSL"), Coachella Youth Sports Association — Soccer (hereafter "CYSA-S") and Coachella Little Arabs Youth Football (hereinafter "CLAYF").

On June 24, 2026, The City Council adopted the 14th Amended MOU for the sports leagues and adopted a field use fees schedule for all participating sports leagues of 0% of applicable fees for

Item 24.
the 2026/2027 fiscal year, 25% of applicable fees for the 2027/2028 fiscal year and 50% of the applicable fees for the 2028/2029 fiscal year.

BACKGROUND FIELD USE FEES:

The City of Coachella has adopted field use fees per the user fee studies conducted on a periodic basis. Field use fees are currently set at $8 per hour per field and an additional $18 per hour per field is charged for park lights, if the field is reserved after sundown. Prior to the 2021/2022 sports seasons, the City Council had traditionally established field use fees for our league partners at 50% of the regular user fees and full field use fees were charged to community members who reserve the fields outside of the MOU participants. In response to economic pressure due to Covid and reduced participation in sports, the City Council waived all fees for the Sports leagues and waived all fees for Coachella residents, for community field use days for the 21/22 season. This decision was then reaffirmed in both 2022 and 2024.

DISCUSSION/ANALYSIS FIELD USE FEES:

City Staff has evaluated the total cost of ownership for the sports fields and determined that it is about 1.1 million dollars per year. This includes staffing, contractors, maintenance, water, electricity, equipment, lighting, and all other ancillary needs.

In order to provide the best overall service to our communities and maintain all city sports facilities at the highest level, it is recommended that the City Council reinstate field use fees for all community reservations for the 26/27 sports season.

ALTERNATIVES FIELD USE FEES:

1. Direct Staff to collect the adopted field use fees for all community field use reservations.

2. Direct staff to collect reduced field use fees for the 2026/2027 season.

3. Other.