Coachella City Council
September 21, 2026

City Hall Council Chamber
1515 Sixth Street, Coachella, California
(760) 398-3502  www.coachella.org
AGENDA

CITY COUNCIL CLOSED SESSION AND

SPECIAL MEETING

OF THE CITY OF COACHELLA

THE COUNCIL SITTING AS THE COACHELLA SANITARY DISTRICT,

COACHELLA FIRE PROTECTION DISTRICT, COACHELLA FINANCING AUTHORITY,

COACHELLA EDUCATIONAL AND GOVERNMENTAL ACCESS CABLE CHANNEL CORPORATION,

COACHELLA WATER AUTHORITY, SUCCESSOR AGENCY TO THE COACHELLA REDEVELOPMENT AGENCY

AND COACHELLA PARKS AND RECREATION FOUNDATION
September 21, 2026
5:00 PM – CLOSED SESSION
6:00 PM – SPECIAL MEETING
In-Person Meeting
Location:

Coachella City Hall
Council Chamber
1515 Sixth Street
Coachella, CA
If you would like to attend the meeting via Zoom, here is the link:
https://us02web.zoom.us/j/88457271898?pwd=REdzU1NoQmpVSFhWTDVaZ0VCekYxdz09 Or One tap mobile : 16699006833,,88457271898#,,,,*606140# Or Telephone:

US: +1 669 900 6833
Webinar ID: 884 5727 1898
Passcode: 606140
Spanish: El idioma español está disponible en Zoom seleccionado la opción en la parte de abajo de la pantalla
 Public comments may be received either in person, via email, or via Zoom. o In Person:

Anyone wishing to speak in person during the public comment period or on a particular item is required to fill out a Request to Speak Form. In order to be recognized, a Request to Speak Form must be turned in to the City Clerk prior to the start of the public comment period or before the agenda item is taken up by Council on which you wish to provide a comment.
o In Real Time via Zoom:

If participating in real time via Zoom, during the public comment period, participants must be visible on camera and use the “raise hand” function on Zoom.
o In Writing via Email:

If providing a written comment by email, you may submit your public comment to the City Council by emailing [email protected]. To comment by email, submit your comments no later than 12 p.m. on the day of the meeting by emailing your name, agenda item (if applicable), and your comment. Any correspondence received by the deadline will be forwarded to the City Council for consideration before action is taken on the matter, during the meeting and upon request one (1) hard copy of the written

Agenda City Council Closed Session and Special Meeting September 21, 2026

public comments will be available for the public’s view, and written comments will be retained for the official records. Written comments will not be read aloud at City Council meetings.  The live stream of the meeting may be viewed online by accessing the city's website at www.coachella.org, and clicking on the "Watch Council Meetings" tab located on the home page, and then clicking on the "live" button.

CALL TO ORDER: - 5:00 P.M.

ROLL CALL:

APPROVAL OF AGENDA:
“At this time the Council/ Board/Corporation/Authority may announce any items being pulled from the Agenda or continued to another date or request the moving of an item on the agenda” PUBLIC COMMENTS (CLOSED SESSION ITEMS):

ADJOURN TO CLOSED SESSION:

1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
Desert Valley Builders Association v. The City of Coachella, et al.

Riverside County Superior Court, Case No. RIC1900832
RECONVENE SPECIAL MEETING: - 6:00 P.M.

PLEDGE OF ALLEGIANCE:

CLOSED SESSION ANNOUNCEMENTS:

CITY COUNCIL CONFLICT OF INTEREST DISCLOSURE:

PUBLIC COMMENTS (NON-AGENDA ITEMS) (LIMITED TO A MAXIMUM OF 30 MINUTES. IF ADDITIONAL TIME IS REQUIRED FOR PUBLIC COMMENTS, THEY WILL BE HEARD AFTER. PUBLIC HEARING CALENDAR):

THE PUBLIC MAY ADDRESS THE CITY COUNCIL/BOARD/CORPORATION/ AUTHORITY ON ANY ITEM OF

INTEREST TO THE PUBLIC THAT IS NOT ON THE AGENDA BUT IS IN THE SUBJECT MATTER JURISDICTION THEREOF. PLEASE LIMIT YOUR COMMENTS TO THREE (3) MINUTES.

PROCLAMATIONS/PRESENTATIONS:

2. HeadTrip Festival Update

3. Proclamations Presented to Coachella Boxing Club Boxers

4. 2026 Legislative Session Summary — Chromium-6, State Budget, and Bills of Note

Agenda City Council Closed Session and Special Meeting September 21, 2026

5. Presentation on the Contract Law Enforcement Services WRITTEN COMMUNICATIONS:

CONSENT CALENDAR:
(It is recommended that Consent Items be acted upon simultaneously unless separate discussion and/or action is requested by a Council Member.)

6. Regular City Council Meeting Minutes of September 9, 2026, of the City of Coachella, Coachella Sanitary District, Coachella Fire Protection District, Coachella Financing Authority, Coachella Educational and Governmental Access Cable Corporation, Coachella Water Authority, Successor Agency to the Coachella Redevelopment Agency and Coachella Parks and Recreation

7. Voucher Listing- EFT's/Utility Billing Refunds/FY 2026-27 Expenditures as of September 21, 2026, $1,304,276.50

8. Amendment No. 1 with Albert A. Webb Associates to provide Professional Engineering and Landscape Architecture Services for the Coachella Active Transportation and Urban Greening Projects, City Projects P-27, P-28, P-33, ST-142 and ST-143 in an amount not-to-exceed $88,795.

9. Letter Agreement with Hemet Fence Corp. in the amount of $25,778 for the Installation of Fencing Along the South Side of Old Avenue 52 between Hernandez Street and the CV Link Trail, Project PW 2026-08

10. Amendment No. 7 to the Professional Services Agreement with Angenious Engineering Services, Inc. in the amount of $7,970,641 to provide Professional Engineering Services for the Avenue 50 Bridge over the Whitewater Channel Project, City Project ST-69.

11. Letter Agreement with Vintage Associates dba Vintage Outdoors in the Amount of $37,689.00 to Purchase Seed for the 2026 Park Turf Seed Project, Project # PW 2026-07

12. Amendment No. 3 Agreement with IDS Group to provide additional design services for the Library Annex Project, City Project F-33 in an amount not to exceed $120,000.

13. Authorize the City of Coachella's Tacos, Tequila and Chavela’s Festival beer and tequila garden operation on October 17, 2026 at Veterans’ Memorial Park from 4pm-8pm.

14. Adopt the First Amendment to Agreement by and Between City of Coachella and Sunline Transit Agency Concerning Advertising, Installation and Maintenance Related to Bus Shelters NEW BUSINESS CALENDAR (LEGISLATIVE AND ADMINISTRATIVE):

15. Designate a Voting Delegate and Alternates to the League of California Cities Annual Conference & Expo

16. Discussion of Proposed Social and Mental Health Care Coordination Services with Care Solace, Inc.

Utilizing Opioid Settlement Funds

Agenda City Council Closed Session and Special Meeting September 21, 2026

17. Amendment No. 1 to the Coachella Valley Association of Governments Joint Powers Agreement to Update Membership Requirements for Alternates on the Executive Committee and Bylaws Governing Attendance by Executive Committee Members

18. Construction Contract with Riverside Construction Company, Inc. in the Amount of $48,709,821.10 Plus 10% Contingency for the Construction of the Avenue 50 Bridge Over the Coachella Valley Stormwater Channel (CVSC), City Project No.ST-69

19. Coachella Resident Engagement Academy

20. City of Coachella Electric Vehicle (EV) Charging Infrastructure Study Final Report

21. Authorize Staff to Advertise the Rancho Las Flores Park Expansion Project, City Project P-31 PUBLIC HEARING CALENDAR (QUASI-JUDICIAL):

NONE
REPORTS AND REQUESTS:

Council Discussion on Future Agenda Items
Council Comments/Report of Miscellaneous Committees.

Department Director Reports
 Utilities – Proposition 218
City Manager’s Comments.

ADJOURNMENT:

Complete Agenda Packets are available for public inspection at the City Clerk’s Office at 53-462 Enterprise Way, Coachella, California, and on the City’s website www.coachella.org.

Americans with Disabilities Act: The meetings are accessible to persons with disabilities. If you are an individual with a disability and need a reasonable modification or accommodation pursuant to the Americans with Disabilities Act (“ADA”) please contact the office of the City Clerk at 760-398-3502 extension 102 or via email [email protected]. Notification 24 hours prior to the meeting will help the City make reasonable arrangements.

Closed Caption and Translation: Closed Caption and Translation are accessible through City website live-stream and Zoom Webinar audio-visual platform and accessible in real-time to all teleconference attendees. Members of the public must activate the “Show Captions” feature on their device for closed caption; and may use the “Options Arrow” to select from the list of available languages for translation.

WHEREAS, Amarie Martinez, age 13, began her boxing training at the age of 11 and has demonstrated a strong passion for the sport and a continued commitment to developing her skills; and WHEREAS, Amarie Martinez has established an amateur boxing record of 10 wins and 2 losses and has earned victories at the SoCal State Tournament, the Gene Lewis Invitational, and the Junior Olympic Tournament, as well as second place at the Ringside National Tournament in Grand Rapids, Michigan; and
WHEREAS, Amarie Martinez has had the opportunity to train and spar with professional female boxers, including Jocelyn Camarillo and Brook Siberian of Coachella, further developing her skills and gaining valuable experience in the sport; and
WHEREAS, Amarie Martinez demonstrates leadership and sportsmanship by mentoring new boxers while maintaining a 4.0 GPA, reflecting her dedication to both academics and athletics; and WHEREAS, the Coachella Valley Boxing Club, under the guidance of Lee Espinoza, is dedicated to providing local boxers with opportunities to train, develop their skills, and grow as athletes and individuals, while sharing the knowledge, discipline, and values of the sport with generations of young people in the Coachella Valley; and
NOW THEREFORE, I, Frank Figueroa, Mayor and Council of the City of Coachella, by the power vested in us, do hereby recognize
Amarie Martinez
and urge all citizens of the City of Coachella to join us in recognizing her achievements, discipline, perseverance, and dedication to representing her community through professional boxing.

IN WITNESS HEREOF, I have hereunto set my hand
and caused the official seal of the City of Coachella,
California to be affixed this 21
st day of September 2026.
______________________________________
Dr. Frank Figueroa, Mayor
City of Coachella, California

Item 3.

WHEREAS, Jayden De Lara is a dedicated young boxer whose hard work, discipline, and commitment to the sport have led him to achieve success at the national level; and WHEREAS, Jayden De Lara recently achieved a significant milestone in his boxing career by winning the Golden Gloves and bringing home his first national championship; and WHEREAS, Jayden De Lara proudly trains at the Coachella Valley Boxing Club, where he continues to develop his skills, strengthen his character, and pursue excellence both inside and outside the ring; and
WHEREAS, Jayden De Lara’s national championship reflects the perseverance, sacrifice, and determination required to compete at a high level and serves as an inspiration to young athletes throughout our community; and
WHEREAS, the Coachella Valley Boxing Club, under the guidance of Lee Espinoza, is dedicated to providing local boxers with opportunities to train, develop their skills, and grow as athletes and individuals, while sharing the knowledge, discipline, and values of the sport with generations of young people in the Coachella Valley; and NOW THEREFORE, I, Frank Figueroa, Mayor and Council of the City of Coachella, by the power vested in us, do hereby recognize
Jayden De Lara
and urge all citizens of the City of Coachella to join us in recognizing his achievements, discipline, perseverance, and dedication to representing his community through professional boxing.

IN WITNESS HEREOF, I have hereunto set my
hand and caused the official seal of the City of
Coachella, California to be affixed this 21st day of
September 2026.
______________________________________
Dr. Frank Figueroa, Mayor
City of Coachella, California

Item 3.

WHEREAS, Gavino Flores is an accomplished young boxer at the Coachella Valley Boxing Club whose dedication, discipline, and commitment to his sport have earned him recognition at the national level; and
WHEREAS, Gavino Flores has distinguished himself as a seven-time national champion, demonstrating remarkable consistency, skill, and determination throughout his boxing career; and WHEREAS, Gavino Flores recently achieved the outstanding accomplishment of winning both the Junior Olympics and the Golden Gloves in back-to-back national competitions within the span of just two weeks; and
WHEREAS, his success in the ring reflects countless hours of training, perseverance, sacrifice, and a commitment to excellence that serves as an inspiration to young athletes throughout our community; and
WHEREAS, the Coachella Valley Boxing Club, under the guidance of Lee Espinoza, is dedicated to providing local boxers with opportunities to train, develop their skills, and grow as athletes and individuals, while sharing the knowledge, discipline, and values of the sport with generations of young people in the Coachella Valley; and NOW THEREFORE, I, Frank Figueroa, Mayor and Council of the City of Coachella, by the power vested in us, do hereby recognize
Gavino Flores
and urge all citizens of the City of Coachella to join us in recognizing his achievements, discipline, perseverance, and dedication to representing his community through professional boxing.

IN WITNESS HEREOF, I have hereunto set my
hand and caused the official seal of the City of
Coachella, California to be affixed this 21st day of
September 2026.
______________________________________
Dr. Frank Figueroa, Mayor
City of Coachella, California

Item 3.

WHEREAS, Marcos Caballero has dedicated 35 years to the sport of boxing as a trainer and mentor, sharing his experience, knowledge, and passion for the sport with generations of athletes; and WHEREAS, Marcos Caballero has trained numerous national champions from the Coachella Valley Boxing Club, helping local athletes develop the discipline, confidence, and skills necessary to compete at the highest levels of the sport; and
WHEREAS, Marcos Caballero proudly trained his son, Randy Caballero, guiding him throughout his boxing career and helping him achieve the remarkable accomplishment of becoming a World Champion; and
WHEREAS, Marcos Caballero’s experience as a trainer has extended to the world stage, including coaching five-time World Champion Román González and contributing his knowledge and expertise to athletes competing at the highest levels of professional boxing; and WHEREAS, the Coachella Valley Boxing Club, under the guidance of Lee Espinoza, is dedicated to providing local boxers with opportunities to train, develop their skills, and grow as athletes and individuals, while sharing the knowledge, discipline, and values of the sport with generations of young people in the Coachella Valley; and
NOW THEREFORE, I, Frank Figueroa, Mayor and Council of the City of Coachella, by the power vested in us, do hereby recognize
Marcos Caballero
and urge all citizens of the City of Coachella to join us in recognizing his 35 years of dedication to boxing, his achievements as a trainer and mentor, and his lasting commitment to helping young athletes reach their goals.

IN WITNESS HEREOF, I have hereunto set my
hand and caused the official seal of the City of
Coachella, California to be affixed this 21st day of
September 2026.
______________________________________
Dr. Frank Figueroa, Mayor
City of Coachella, California

Item 3.

WHEREAS, Grant Flores is a professional fighter with Golden Boy Promotions and has built an undefeated professional record of 13 wins and 0 losses, including nine knockouts; and WHEREAS, Grant Flores is a boxer at the Coachella Valley Boxing Club, where he continues to develop his craft and pursue excellence in professional boxing; and WHEREAS, boxing has taught Grant Flores the values of discipline and perseverance, qualities that have guided him throughout his career and every time he steps into the ring; and WHEREAS, Grant Flores takes great pride in representing his city and the Flores name each time he competes, carrying his community with him on the professional stage; and WHEREAS, the Coachella Valley Boxing Club, under the guidance of Lee Espinoza, is dedicated to providing local boxers with opportunities to train, develop their skills, and grow as athletes and individuals, while sharing the knowledge, discipline, and values of the sport with generations of young people in the Coachella Valley; and NOW THEREFORE, I, Frank Figueroa, Mayor and Council of the City of Coachella, by the power vested in us, do hereby recognize
Grant Flores
and urge all citizens of the City of Coachella to join us in recognizing his achievements, discipline, perseverance, and dedication to representing his community through professional boxing.

IN WITNESS HEREOF, I have hereunto set my
hand and caused the official seal of the City of
Coachella, California to be affixed this 21st day of
September 2026.
______________________________________
Dr. Frank Figueroa, Mayor
City of Coachella, California

Item 3.

STAFF REPORT
9/21/2026
TO: Honorable Mayor and City Council Members
FROM:

PREPARED BY:

Gustavo J. Romo, City Manager
Oracio Gonzalez, City State Lobbyist
SUBJECT: 2026 State Legislative Session Summary — Chromium-6, State Budget, and Bills of Note
PROJECT DESCRIPTION:

Summary of State’s major legislative and budgetary developments since the Legislature’s 2026 regular session adjournment on August 31, 2026.

STAFF RECOMMENDATION:

Receive and file.

Fiscal Impact:

None.

BACKGROUND:

The California Legislature adjourned its 2026 regular session on August 31, 2026, the constitutional deadline for it to pass and send bills to the Governor for his consideration. The Governor has until September 30, 2026, to sign or veto legislation. This memo summarizes the major legislative and budgetary developments most relevant to the City this session: (1) chromium-6 compliance funding, (2) the State Budget Act of 2026, and (3) bills of note.

DISCUSSION:

I. Chromium-6 Compliance Funding
Division of Drinking Water State Revolving Fund Intended Use Plan On May 20, the members of the Council traveled to Sacramento for meetings with

Item 4.

Assemblymember Jeff Gonzalez, Assemblymember Carrillo and the office of Senator Steve Padilla to press the City's chromium-6 funding case. Our core message was that the city’s rate study demonstrating that compliance costs would be unaffordable for its ratepayers even with low-interest financing and we would require state assistance beyond what conventional low-cost debt could provide to maintain affordable water rates.

Our primary “ask” across all three meetings was to encourage each office to voice support for the State Water Resources Control Board (“Water Board”) maintaining its policy of allowing up to $50 million in principal forgiveness for qualifying chromium-6 systems, a policy change the City helped secure the year prior. A secondary “ask” was made for inclusion of a dedicated budget appropriation to support compliance costs statewide, building on a framework that was being actively advanced by Assemblymember Gonzalez and Wallis.

In addition, at the invitation of Assemblymember Juan Carrilo, members of the Council briefed members of the Inland Empire Caucus on the City’s needs, and the importance of ensuring the state did not backtrack on its principal forgiveness policy. Overall, our efforts proved successful and, as adopted in August, the Intended Use Plan for the Drinking Water State Revolving Fund maintained the $50 million total-project principal forgiveness cap. Per-connection thresholds were adjusted upward, but the headline cap we advocated for held.

A Structural Concern: Low Application Volume
As part of our review of the draft Intended Use Plan, we also identified a concern that bears directly on the prospects for any future direct budget appropriation for chromium-6: very few of the cities and water systems actually impacted by the chromium-6 standard have submitted funding applications to the State Water Board to date.

This matters strategically. Low application volume creates the impression at the Legislature that existing Drinking Water State Revolving Fund and principal-forgiveness resources are sufficient to meet statewide demand. That impression, in turn, makes it very unlikely that budget leadership will support a direct, dedicated appropriation for statewide chromium-6 compliance above what is already in place. In short, the perceived need is not showing up in the application data, regardless of the underlying affordability problem documented in our rate study.

It is not surprising then, that the City’s request to Senator Padilla for a dedicated $50 million appropriation in the State Budget was not successful. The Senator agreed to make the request, but the funding was not approved likely as a direct result of the perception issue described above.

Closing this gap will require encouraging more impacted jurisdictions to file applications so that the true statewide funding shortfall is visible to the Water Board and the Legislature. This area of work will be a priority for the coalition-building work ahead, alongside our continued engagement with the Community Water Systems Alliance, the statewide association engaging on this matter.

Note, the Community Water Systems Alliance will be holding its annual conference in the Coachella Valley in November 2026.

Item 4.

II. State Budget Act of 2026
The Legislature passed, and the Governor signed, the $351.7 billion State Budget Act of 2026 on June 29, 2026. The budget was heavily shaped by the state's response to House Resolution 1, the President’s Big Beautiful Bill/federal budget, which threatened significant cuts to CalFresh, Medi-Cal, and other safety-net programs. On balance, the budget is good news for Coachella as it protected many of the programs most relevant to City residents. Key items are summarized below.

Program Area Key Action Relevance to Coachella
Medi-Cal The Governor’s proposed cuts to dental, clinic payment, and full-scope Medi-Cal for the
undocumented were delayed through July 1, 2027;
Program of All-Inclusive Care for the Elderly rate
Protects a heavily MediCaldependent resident base;
protection is time-limited
Caps and acupuncture benefit elimination was
rejected outright; In-Home Supportive Services
also rejected.
and will need renewed
advocacy before mid-2027.

Food Security CalFood $100M (+$70M over Governor's budget); $223M for county CalFresh eligibility workers
plus $14M for outreach; $20M Fruit & Vegetable
Pilot.

Directly supports local food
banks (e.g., Galilee Center)
and Riverside County
enrollment capacity as
federal CalFresh eligibility
tightens.

Immigration Legal
Services
$175M statewide for immigration legal aid,
including $10M targeted to Inland
Empire/Imperial Valley capacity-building and
$39M for Medi-Cal transition navigators.

The single largest area of
budget enhancement over the
Governor's proposal; highly
relevant given Coachella's
immigrant community.

Salton Sea /
Environment
$16.2M for the Salton Sea North Lake Pilot;
$150M General Fund for Assembly Bill 617
Community Air Protection.

Eastern Coachella Valley is
a designated Assembly Bill
617 community and is well
positioned to compete for
these funds.

Item 4.

Public Safety $50M for Proposition 36 implementation; $80M ongoing for Nonprofit Security Grants.

Nonprofit Security Grants
are applicable to Coachella
houses of worship and
community organizations.

Affordable
Housing
Homeless Housing, Assistance, and Prevention
Round 7: $900M statewide (+$400M over
Governor's budget); Low-Income Housing Tax
Credit +$500M; Multifamily Housing Program
$200M; $11.25B housing bond placed on the
November 2026 ballot.

City and Riverside County
are eligible Homeless
Housing, Assistance, and
Prevention applicants;
supports farmworker and
rental housing production.

A note of caution: full-scope Medi-Cal protections, along with all of the delayed cuts above, are guaranteed only through the 2026-27 budget year (July 1, 2027). Ongoing advocacy will be needed to extend these protections beyond that date.

III. Bills of Note
Over 900 bills were sent to the Governor ahead of the August 31, 2026 adjournment deadline.

Below is a non-exhaustive survey of the bills of most relevance to the City of Coachella.

Immigration
• Assembly Bill 2393 (Addis) — makes it easier for people wrongfully detained by immigration authorities to sue for damages. Passed the Legislature and is on the Governor's desk.
• Assembly Bill 1896 (Mark Gonzalez) — prohibits federal immigration officers and current federal administration employees from being hired as California state employees. Passed the Legislature and is on the Governor's desk.
• Assembly Bill 2624 (Bonta) — extends the Secretary of State's "Safe at Home" addressconfidentiality program to immigration support service workers and volunteers, and restricts posting their personal information online with intent to incite harm or intimidation. Signed into law by the Governor on August 22.
• Assembly Bill 1633 (Haney) — taxes companies that operate Immigration and Customs Enforcement detention facilities in California, with the state collecting 50% of related proceeds to fund immigration services. Passed the Legislature and is on the Governor's desk. • Senate Bill 747 (Wiener) — will allow individuals to sue government officials or employees for constitutional-rights violations. Passed the Legislature and is on the Governor's desk. • Senate Bill 1013 (Cervantes) — limits automated license plate reader data access, retention, and sharing, with amendments excluding campus transportation departments from the

Item 4.
definition of an automated license plate reader operator and requiring plain-language recordkeeping by administrators granting data access. Failed passage.

Local Control and Housing
• Senate Bill 1117 (Cervantes) — changes how Accessory Dwelling Unit impact fees are calculated for units over 750 square feet: instead of charging fees on the entire structure, jurisdictions may only charge fees on the square footage above the 750-square-foot threshold.

It passed the Legislature and is on the Governor's desk. • Assembly Bill 956 (Quirk-Silva) — would allow homeowners to build up to two detached Accessory Dwelling Units on a single-family lot (up from one) and clarify that Homeowners Associations cannot block otherwise-compliant Accessory Dwelling Units. Passed the Legislature and is on the Governor's desk.
• Senate Bill 922 (Laird) — clarifies that a fee or charge a local agency imposes to recover street maintenance and repair costs tied to public services such as waste hauling is not a prohibited tax or permit fee. Passed the Legislature and is on the Governor's desk. • Assembly Bill 1751 (Quirk-Silva) — the Missing Middle Townhome Ownership Act would require ministerial, California Environmental Quality Act-exempt approval of qualifying townhome projects under three stories, in exchange for a minimum $28-per-hour wage requirement for workers on those projects. Passed the Legislature and is on the Governor's desk.

Fiscal and Miscellaneous
• Assembly Bill 2739 (Soria) — would establish a Water Affordability and System Stabilization Fund and Trust in the State Treasury to support water affordability, relevant to the City's broader chromium-6 affordability framing. Passed the Legislature and is on the Governor's desk.
• Assembly Bill 2646 (Krell) — sets a $19.75-per-hour minimum wage, effective January 2027, for agricultural workers employed in California under federal H-2A-type work authorization and for "corresponding" workers doing similar work for the same employer in the same county. Note this is not change to the general statewide farmworker minimum wage. Passed the Legislature and is on the Governor's desk. • Assembly Bill 1383 (McKinnor) — would roll back key 2013 pension reforms for public safety employees, raising the pensionable pay cap to the Internal Revenue Service ceiling and lowering the maximum retirement age from 57 to 55. California Public Employees' Retirement System's actuarial estimate puts the added cost at $282 million in new annual employer contributions under a base case (rising to $353 million if agencies use the bargaining flexibility the bill creates) and $4.8 billion in additional long-term liability. Passed the Legislature and is on the Governor's desk.

Item 4.

Data Centers and Tech
The Legislature passed seven data center bills in the final week of session, the most significant regulatory response to date given growing public concern over the industry's impact on electricity rates, water supplies, and the environment. The Governor has signaled support, stating that centers must pay their fair share. All seven bills are now on the Governor's desk. A separate set of bills addressing social media and youth screen time also passed.

Data Center Cost Allocation and Rate Protection
• Senate Bill 886 (Padilla) — requires the California Public Utilities Commission to create a special electricity rate class for data centers of 25 megawatts or larger, ensuring they cover the full cost of new generation and grid upgrades they trigger (plus a proportional share of wildfire-mitigation and other utility fees) so those costs are not shifted onto residential ratepayers. The bill also creates a mandatory demand-response program requiring large data centers to curtail power draw during grid emergencies. Passed the Legislature. • Assembly Bill 2383 (Zbur) — a companion to Senate Bill 886, likewise requires the state to establish a special electricity rate for data centers. Passed the Legislature. • Senate Bill 1168 (McNerney) — requires state regulators to identify opportunities for data centers to pay their reasonable share of costs for maintaining the electricity grid. Passed the Legislature.

Data Center Transparency and Environmental Review
• Assembly Bill 1577 (Bauer-Kahan) — requires data centers to report their energy use to government agencies. Passed the Legislature.
• Assembly Bill 2619 (Papan) — requires data centers to disclose information about their water use to government officials. Passed the Legislature. • Assembly Bill 2469 (Papan) — a companion water-use disclosure bill, also requiring data centers to report water consumption data to government agencies. Passed the Legislature. • Senate Bill 887 (Padilla) — ensures data centers are not exempt from state environmental review. This bill was introduced in response to the data center proposed in Imperial next to a residential community, where local officials ruled it was exempt from CEQA. Passed the Legislature.

Social Media and Youth Screen Time
• Assembly Bill 1709 (Lowenthal) — passed both chambers unanimously on August 31. The bill would prohibit social media platforms from offering "addictive" design feature, including algorithmic personalized feeds, infinite scroll, autoplay, and push notifications, to users under 16, and would establish an e-Safety Advisory Commission to research, advise on, and enforce internet safety law.

Item 4.
• Senate Bill 1128 (Stern) — would prohibit schools from requiring kindergarten and transitional kindergarten students to take home school-issued electronic devices, beginning with the 2027-28 school year. The bill is on the Governor's desk.

Item 4.
2026 Legislative Session
Summary — City of
Coachella
Chromium-6 Funding, the State Budget, and Bills of Note

Item 4.

Session at a Glance
Adjournment
California Legislature adjourned
August 31, 2026 — the
constitutional deadline
Governor's Deadline
Governor has until September
30, 2026 to sign or veto
legislation
Three Areas of Focus
Chromium-6 compliance funding, the State Budget Act of 2026, and bills of note

Item 4.

Chromium-6: The Challenge
The State Water Board established
a 10 parts-per-billion hexavalent
chromium standard, creating a
significant compliance burden for
the City of Coachella.

The City's rate study shows
compliance costs are
unaffordable for ratepayers even
with low-interest financing —
making state-level funding
support essential.

Sacramento Meeting
On May 20, City
representatives met in
Sacramento with
Assemblymember Jeff
Gonzalez,
Assemblymember Carrillo,
and the office of Senator
Steve Padilla to press the
City's chromium-6 funding
case.

Item 4.

Chromium-6: The Win
1 Primary Ask
Preserve the State Water Board's
policy allowing up to $50 million
in principal forgiveness for
qualifying chromium-6 systems.
2 Secondary Ask
A dedicated budget appropriation
to backfill compliance costs
statewide, building on a
framework advanced by
Assemblymember Gonzalez and
Wallis.
3 Outcome
As adopted in August, the
Intended Use Plan for the
Drinking Water State Revolving
Fund confirmed the $50 million
total-project principal
forgiveness cap was maintained.

The $50 million principal forgiveness cap was preserved — a key win for the City of Coachella.

Item 4.

Chromium-6: A Structural
Concern
Very few of the cities and water
systems actually impacted by the
chromium-6 standard have
submitted funding applications to the
State Water Board to date.

Low application volume risks creating
the impression that existing funding
is sufficient to meet statewide
demand, making a direct dedicated
appropriation less likely.

Going Forward
Build coalition with the Community
Water Systems Alliance to
encourage more impacted
jurisdictions to file applications, so
the true statewide funding shortfall
becomes visible.

Without more applications
on file, the case for a
dedicated statewide
appropriation is weakened.

Item 4.

State Budget Act of 2026 —
Overview
$351.7B
Total Budget
Passed by the Legislature and signed by the Governor on June 29, 2026 The budget was heavily shaped by the state's response to federal House Resolution 1, which threatened significant cuts to CalFresh, Medi-Cal, and other safety-net programs.

On balance, the adopted budget is good news for Coachella: the budget protected many of the programs most relevant to City residents.

Item 4.

Budget and the Undocumented Community: Health Care
Medi-Cal Protections
Cuts to dental, clinic payment, and fullscope Medi-Cal for undocumented residents were delayed through July 1,
2027
Rejected Cuts
Program of All-Inclusive Care for the
Elderly rate caps and acupuncture benefit
elimination were rejected outright; InHome Supportive Services cuts were also rejected
Caution: this protection is time-limited and will need renewed advocacy before mid-2027.

Item 4.

Budget and the Undocumented Community: Legal
Aid and Navigation
This is the single largest area of budget enhancement over the Governor's proposal and is highly relevant given Coachella's immigrant community.
$175M
Immigration Legal Aid
Statewide funding for immigration legal
aid services
$10M
Inland Empire & Imperial Valley
Targeted specifically to Inland Empire
and Imperial Valley capacity-building
$39M
Medi-Cal Navigators
Funding for Medi-Cal transition
navigators

Item 4.

Budget and the
Undocumented Community:

Food Security
CalFood
Funded at $100 million — $70
million above the Governor's
budget
CalFresh Eligibility
Workload
$223 million for county CalFresh
eligibility workload increase, plus
$14 million for outreach
Local Impact
Directly supports local food banks such as the Galilee Center and Riverside County enrollment capacity for mixed-status households as federal CalFresh eligibility tightens

Item 4.

Bills of Note: Immigration
AB 2393 (Addis)
Makes it easier for people wrongfully
detained by immigration authorities
to sue for damages. On the
Governor's desk.

AB 1633 (Haney)
Taxes companies that operate
Immigration and Customs
Enforcement detention facilities in
California, directing 50 percent of
proceeds to fund immigration
services. On the Governor's desk.

AB 2624 (Bonta)
Extends "Safe at Home" addressconfidentiality protections to immigration support workers and
volunteers. Signed into law August

22. AB 1896 (Gonzalez)
Bars federal immigration officers and
current federal administration
employees from being hired as
California state employees. On the
Governor's desk.

SB 1013 (Cervantes)
Would have limited automated
license plate reader data access,
retention, and sharing. Failed
passage.

Item 4.

Bills of Note: Housing, Fiscal, and Other
SB 1117 (Cervantes) & AB
956 (Quirk-Silva)
Reform Accessory Dwelling Unit
impact fees and allow up to two
detached Accessory Dwelling Units
per single-family lot. Both on the
Governor's desk.

AB 2739 (Soria)
Establishes a Water Affordability
and System Stabilization Fund and
Trust, relevant to the City's broader
chromium-6 affordability framing.

On the Governor's desk.

Data Center (7 bill Package)
Package regulates Data Centers
across energy use and rate
protection, environmental review,
and transparency. On the
Governor's desk.

Item 4.

Questions & Discussion
Thank you for your time. We welcome your questions,
comments, and concerns.

Your Feedback Matters
Council input helps shape our
legislative advocacy priorities
and ensures
Follow-Up
For questions after today's
meeting, please don’t hesitate
to reach out directly. We are
happy to provide additional
information.

Item 4.

Contract Law Enforcement

CAPTAIN ANDY MARTINEZ
RIVERSIDE COUNTY SHERIFF’S OFFICE

Item 5.

CA Government Code
GC Sec 51350: County Contract Services
• A county which provides services through its appropriate departments to any city pursuant to contract or as authorized by law, shall charge the city all those costs which are incurred in providing the services so contracted or authorized.
• A county shall not charge a city contracting for a particular service, either as a direct or an indirect overhead charge, any portion of those costs which are attributable to services made available to all portions of the county, as determined by resolution of the board of supervisors, or which are general overhead costs of operation of the county government.
• General overhead costs, for the purpose of this section (51350), are those costs which a county would incur regardless of whether or not it provided a service under contract to a city.

RIVERSIDE COUNTY SHERIFF’S OFFICE

Item 5.

RivCo BOS - Policy B-3 & B-4
Riverside County Board Policy B-3:
• The Board of Supervisors may, upon the request of the city council of an incorporated city, provide specific services to such city under terms, conditions and rates set forth in a contract to be executed between both agencies.
• Contract services rates shall be reviewed annually by the County Auditor-Controller.

Riverside County Board Policy B-4:
• Where a charge is necessary and/or appropriate to recover the actual cost of providing services by a county department to other county departments, other public agencies or various organizations or individuals, rates for such charges shall be established from time to time by Resolution or Minute Order adopted by the Board of Supervisors upon recommendation of the Auditor-Controller and the Executive Officer.
• Charges should recover actual costs of providing the services RIVERSIDE COUNTY SHERIFF’S OFFICE

Item 5.

Sheriff’s Contract Model
Basic Model: patrol service hours
• General overhead costs are not billed (Sheriff, Executive Team & Captains). • Rate based on patrol station operations (Contract Cities and Unincorporated County). • Includes sworn & classified support personnel
• Labor costs determined in current FY
• Supplies and services costs from previous FY
• Baseline Services are not included in the rate.
• Rate is reviewed and approved by the County Auditor-Controller. • Net County Cost supported operations are excluded (Jails, Courts, Coroner/PA).

RIVERSIDE COUNTY SHERIFF’S OFFICE

Item 5.

Contract Rate Formula
Total Patrol Costs = Salary, Benefits, Other Compensation & Supply Costs Productive Hours = Total # Supported Dep. & Cpl. X 1,884 Hours RIVERSIDE COUNTY SHERIFF’S OFFICE
Total Patrol Costs Fully Supported
Total Productive Hours Productive Patrol Rate
=
Total Patrol Costs Fully Supported
Total Compensated Hours Compensated Patrol Rate
=
Total Patrol Costs = Salary, Benefits, Other Compensation & Supply Costs Compensated Hours = Total # Supported Dep. & Cpl. X 2,080 Hours

Item 5.

Baseline Services
RIVERSIDE COUNTY SHERIFF’S OFFICE
• Special Enforcement Bureau (SWAT)
• Special Investigations Bureau
• Sheriff’s Emergency Response Team (SERT)
• Aviation
• Hazardous Device Team
• Forensic Services
• Academy Training

Item 5.

Contract Billing
RIVERSIDE COUNTY SHERIFF’S OFFICE
5 invoices annually
• 13 Billing Periods per Fiscal Year
• Typically, 4 weeks (2 pay periods)
• Includes Patrol Hours, Dedicated Positions and Mileage • Annual Rate Adjustment Invoice
• Adjusts billing periods that have been invoiced.
• Annual Facility Invoice
• Unique to each contracting entity
• Includes individual station maintenance, janitorial, lease and depreciation costs • Includes % of support bureau facilities: Dispatch, Administration, A&F, ISB, Personnel, TSB, CHU and Grants.

Item 5.

Benefits of Contracting
RIVERSIDE COUNTY SHERIFF’S OFFICE
• Turn-key operation / No start up costs
• Indemnification from civil liability (Deputy’s actions held by County) • Flexibility & responsiveness – service levels can be adjusted as needed • Recruitment, training and retention
• Human Resources Services
• Specialty bureaus included in baseline services
• Built-in resources (CBAT, CPS, APS)

Item 5.

Coachella Level of Service
RIVERSIDE COUNTY SHERIFF’S OFFICE
Patrol Services
• 90 hours per day. (Equivalent to 17.0 Deputy Sheriff Positions @ 1884 productive hours/position) Dedicated Positions
• (1) Sheriff’s Sergeant (CAT)
• (3) Deputy Sheriff (fully supported) positions (CAT). • (1) Deputy Sheriff – Traffic Car
• (3) Community Service Officers
• (1) Deputy Sheriff – Violent Crime Gang Task Force (CVGTF) • (1) Deputy Sheriff – Narcotics Task Force (CVNTF)
• (1) Deputy Sheriff – Post-Release Accountability Compliance Team (PACT)

Item 5.

Thank You!
RIVERSIDE COUNTY SHERIFF’S OFFICE

Item 5.

City Hall Council Chamber
1515 Sixth Street, Coachella, California
(760) 398-3502  www.coachella.org

MINUTES

CITY COUNCIL CLOSED SESSION AND

REGULAR MEETING

OF THE CITY OF COACHELLA

THE COUNCIL SITTING AS THE COACHELLA SANITARY DISTRICT,

COACHELLA FIRE PROTECTION DISTRICT, COACHELLA FINANCING AUTHORITY,

COACHELLA EDUCATIONAL AND GOVERNMENTAL ACCESS CABLE CHANNEL CORPORATION,

COACHELLA WATER AUTHORITY, SUCCESSOR AGENCY TO THE COACHELLA REDEVELOPMENT AGENCY

AND COACHELLA PARKS AND RECREATION FOUNDATION
September 09, 2026
5:00 PM – CLOSED SESSION
6:00 PM – REGULAR MEETING
In-Person Meeting
Location:

Coachella City Hall
Council Chamber
1515 Sixth Street
Coachella, CA
If you would like to attend the meeting via Zoom, here is the link:
https://us02web.zoom.us/j/88457271898?pwd=REdzU1NoQmpVSFhWTDVaZ0VCekYxdz09 Or One tap mobile : 16699006833,,88457271898#,,,,*606140# Or Telephone:

US: +1 669 900 6833
Webinar ID: 884 5727 1898
Passcode: 606140
Spanish: El idioma español está disponible en Zoom seleccionado la opción en la parte de abajo de la pantalla
 Public comments may be received either in person, via email, or via Zoom. o In Person:

Anyone wishing to speak in person during the public comment period or on a particular item is required to fill out a Request to Speak Form. In order to be recognized, a Request to Speak Form must be turned in to the City Clerk prior to the start of the public comment period or before the agenda item is taken up by Council on which you wish to provide a comment.
o In Real Time via Zoom:

If participating in real time via Zoom, during the public comment period, participants must be visible on camera and use the “raise hand” function on Zoom.
o In Writing via Email:

If providing a written comment by email, you may submit your public comment to the City Council by emailing [email protected]. To comment by email, submit your comments no later than 12 p.m. on the day of the meeting by emailing your name, agenda item (if applicable), and your comment. Any correspondence received by the deadline will be forwarded to the City Council for consideration before action is taken on the matter, during the meeting and upon request one (1) hard copy of the written

Item 6.

Minutes City Council Closed Session and Regular Meeting September 09, 2026

public comments will be available for the public’s view, and written comments will be retained for the official records. Written comments will not be read aloud at City Council meetings.  The live stream of the meeting may be viewed online by accessing the city's website at www.coachella.org, and clicking on the "Watch Council Meetings" tab located on the home page, and then clicking on the "live" button.

CALL TO ORDER: - 5:00 P.M.

Mayor Dr. Figueroa called the City Council Closed Session and Regular Meeting of the City of Coachella to order at 5:00 p.m.

ROLL CALL:

Present: Councilmember Martinez, Councilmember Delgado (arrived at 5:07 p.m.), Councilmember Virgen, Mayor Pro Tem Perez, and Mayor Dr. Figueroa
City Clerk and Treasurer
APPROVAL OF AGENDA:
“At this time the Council/ Board/Corporation/Authority may announce any items being pulled from the Agenda or continued to another date or request the moving of an item on the agenda” Motion: To approve the agenda
Made by: Councilmember Martinez
Seconded by: Councilmember Virgen
Approved: 4-0
AYES: Councilmember Martinez, Councilmember Virgen, Mayor Pro Tem Perez, and Mayor Dr.

Figueroa
NOES: None
ABSTAIN: None
ABSENT: Councilmember Delgado
PUBLIC COMMENTS (CLOSED SESSION ITEMS):

None
ADJOURN TO CLOSED SESSION:

1. PUBLIC EMPLOYEE APPOINTMENT (Govt. Code Section 54957(b)(1)) Title: City Attorney

Item 6.

Minutes City Council Closed Session and Regular Meeting September 09, 2026

2. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant Exposure to Litigation Pursuant to Government Code Section 54956.9(d)(2) One (1) or More Potential Cases
RECONVENE REGULAR MEETING: - 6:00 P.M.

The City Council reconvened into open session at 6:00 p.m.

PLEDGE OF ALLEGIANCE:

Mayor Dr. Figueroa led the Pledge of Allegiance.

CLOSED SESSION ANNOUNCEMENTS:

No reportable action taken.

CITY COUNCIL CONFLICT OF INTEREST DISCLOSURE:

Mayor Dr. Figueroa recuses himself from item #3
PUBLIC COMMENTS (NON-AGENDA ITEMS) (LIMITED TO A MAXIMUM OF 30 MINUTES. IF ADDITIONAL TIME IS REQUIRED FOR PUBLIC COMMENTS, THEY WILL BE HEARD AFTER. PUBLIC HEARING CALENDAR):

THE PUBLIC MAY ADDRESS THE CITY COUNCIL/BOARD/CORPORATION/ AUTHORITY ON ANY ITEM OF

INTEREST TO THE PUBLIC THAT IS NOT ON THE AGENDA BUT IS IN THE SUBJECT MATTER JURISDICTION THEREOF. PLEASE LIMIT YOUR COMMENTS TO THREE (3) MINUTES.

1. James Rodriguez

2. Francisco Molina

3. Jesus Gonzalez

4. Vicente Zamora

5. Ash

6. Karla (Zoom)
PROCLAMATIONS/PRESENTATIONS:

3. Presentation by Friends of the Children I Coachella Valley Mayor Dr. Figueroa recused himself from item #3 at 6:19 pm and returned at 6:39 pm.

4. Find Food Bank Presentation on Hunger Action Month 2026

5. Animal Samaritans Proposal for Pet Spay/Neuter Services

6. TCC Coachella Prospera: GRID Alternatives Energy for All Program WRITTEN COMMUNICATIONS:

The City Clerk has written communications for item #19 and those names will be listed at that time.

Item 6.

Minutes City Council Closed Session and Regular Meeting September 09, 2026

CONSENT CALENDAR:
(It is recommended that Consent Items be acted upon simultaneously unless separate discussion and/or action is requested by a Council Member.)

7. Regular City Council Meeting Minutes of August 26, 2026, of the City of Coachella, Coachella Sanitary District, Coachella Fire Protection District, Coachella Financing Authority, Coachella Educational and Governmental Access Cable Corporation, Coachella Water Authority, Successor Agency to the Coachella Redevelopment Agency and Coachella Parks and Recreation

8. Voucher Listing- EFT's/Utility Billing Refunds/FY 2025-26 and FY 2026-27 Expenditures as of September 9, 2026, $7,272,592.56

9. Resolution 2026-52, Authorizing the City Manager to act as the authorized agent to file and execute all related project application documents for Fiscal Years 2025, 2026, and 2027 Emergency Management Preparedness Grant (EMPG).

10. Letter Agreement with Pacific Energy Concepts (PEC) in the amount of $31,644.82 for the Electric Vehicle Charging Stations and appropriate $31,644.82 from unallocated general fund reserves, Project No. PW 2026-05

11. Professional Service Agreement with Albert A. Webb Associates, in an amount not-to-exceed $1,325,000, to provide Professional Engineering Services for the Connect Coachella ATP Project, City Project ST-138.

12. Authorize the City Manager to Execute a Professional Services Agreement with Precision Backflow for Backflow Testing Services in an Amount not to Exceed $21,560.00 and Authorize a 10% Contingency

13. Letter Agreement with Segura Home Solutions Corp. in the amount of $80,440 for the City Hall and Library Painting Project, Project No. PW 2026-06.

Public Comment:

1. Francisco Molina
Motion: To approve the Consent Calendar
Made by: Councilmember Martinez
Seconded by: Councilmember Virgen
Approved: 5-0
AYES: Councilmember Martinez, Councilmember Delgado, Councilmember Virgen, Mayor Pro Tem Perez, and Mayor Dr. Figueroa
NOES: None
ABSTAIN: None
ABSENT: None
NEW BUSINESS CALENDAR (LEGISLATIVE AND ADMINISTRATIVE):

Item 6.

Minutes City Council Closed Session and Regular Meeting September 09, 2026

14. Addition of Anti-Nepotism Language to City Commissions Applications Public Comment:

1. James Rodriguez

2. Jesus Gonzalez

3. Francisco Molina

4. Karla (Zoom)
Motion: To approve the addition of Anti-Nepotism Language to City Commissions Applications Made by: Councilmember Delgado
Seconded by: Councilmember Martinez
Approved: 5-0
AYES: Councilmember Martinez, Councilmember Delgado, Councilmember Virgen, Mayor Pro Tem Perez, and Mayor Dr. Figueroa
NOES: None
ABSTAIN: None
ABSENT: None

15. Construction Contract with JB Bostick, LLC. in the amount of $224,681.00 plus 10% contingency for the Construction of the Avenida de Platina Neighborhood Paving Rehabilitation, City Project No.ST-135.

Motion: To approve Construction Contract with JB Bostick, LLC. in the amount of $224,681.00 plus 10% contingency for the Construction of the Avenida de Platina Neighborhood Paving Rehabilitation, City Project No.ST-135
Made by: Councilmember Martinez
Seconded by: Councilmember Virgen
Approved: 5-0
AYES: Councilmember Martinez, Councilmember Delgado, Councilmember Virgen, Mayor Pro Tem Perez, and Mayor Dr. Figueroa
NOES: None
ABSTAIN: None
ABSENT: None
Mayor Dr. Figueroa stepped away at 7:51 p.m. and returned at 7:52 p.m.

16. Authorize the direct purchase of Skatepark equipment from American Ramp Company, in an amount notto-exceed $225,000 for the Dateland Skatepark, City Project P-27.

Public Comment:

Item 6.

Minutes City Council Closed Session and Regular Meeting September 09, 2026

1. James Rodriguez
Motion: To authorize the direct purchase of Skatepark equipment from American Ramp Company, in an amount not-to-exceed $225,000 for the Dateland Skatepark, City Project P-27 Made by: Councilmember Virgen
Seconded by: Mayor Pro Tem Perez
Approved: 5-0
AYES: Councilmember Martinez, Councilmember Delgado, Councilmember Virgen, Mayor Pro Tem Perez, and Mayor Dr. Figueroa
NOES: None
ABSTAIN: None
ABSENT: None
Councilmember Virgen stepped away at 7:59 p.m. and returned at 8:03 p.m.

17. Approve Sponsorship and In-kind Services Request for the 2026 Synergy Zine and Live Art Festival by Culturas Music and Arts in the Amount of $25,000
Public Comment:

1. Ian

2. Javier Galvez, Danzantes Del Sol

3. Francisco Molina
Councilmember Martinez stepped away at 8:16 p.m. and returned at 8:17 p.m.

Motion: To approve Sponsorship and In-kind Services Request for the 2026 Synergy Zine and Live Art Festival by Culturas Music and Arts in the Amount of $25,000 Made by: Mayor Dr. Figueroa
Seconded by: Councilmember Martinez
Approved: 5-0
AYES: Councilmember Martinez, Councilmember Delgado, Councilmember Virgen, Mayor Pro Tem Perez, and Mayor Dr. Figueroa
NOES: None
ABSTAIN: None
ABSENT: None
Councilmember Virgen excused herself at 8:30 p.m.

Mayor Pro Tem Perez stepped away at 8:30 p.m. and returned at 8:33 p.m.

Item 6.

Minutes City Council Closed Session and Regular Meeting September 09, 2026

18. Approve a Professional Services Agreement and a Contract Option for the Greater Coachella Valley Chamber of Commerce Business Support Services for Fiscal Year 2026-27 Public Comment:

1. Francisco Molina

2. James Rodriguez

3. Karla (Zoom)

4. Myra Perez
Motion: To approve a Professional Services Agreement and a Contract Option for the Greater Coachella Valley Chamber of Commerce Business Support Services for Fiscal Year 2026-27 moving forward with Option A
Made by: Councilmember Martinez
Seconded by: Mayor Dr. Figueroa
Approved: 4-0
AYES: Councilmember Martinez, Councilmember Delgado, Mayor Pro Tem Perez, and Mayor Dr.

Figueroa
NOES: None
ABSTAIN: None
ABSENT: Councilmember Virgen
PUBLIC HEARING CALENDAR (QUASI-JUDICIAL):

Item #20 moved up before Item #19

20. Introduction and First Reading of Ordinance No. 1233, adding Chapter 8.65 (“Smoke-Free Areas”) to Title VIII of the Coachella Municipal Code to establish smoke-free areas intended to protect public health and the environment.

Public Comment:

1. James Rodriguez

2. Paul Hindrichsen

3. Bob Heinbaugh

4. Francisco Molina

5. Joseph Huesca

6. Citlali Cervantes Gonzalez

7. Fernanda Ramirez

8. Brandon Antunez

9. Michelle Duarte

Item 6.

Minutes City Council Closed Session and Regular Meeting September 09, 2026

Motion: To approve Introduction and First Reading of Ordinance No. 1233, adding Chapter 8.65 (“Smoke-Free Areas”) to Title VIII of the Coachella Municipal Code to establish smoke-free areas intended to protect public health and the environment.

Made by: Councilmember Martinez
Seconded by: Mayor Pro Tem Perez
Approved: 4-0
AYES: Councilmember Martinez, Councilmember Delgado, Mayor Pro Tem Perez, and Mayor Dr.

Figueroa
NOES: None
ABSTAIN: None
ABSENT: Councilmember Virgen

19. Introduction and First Reading of Ordinance No. 1232, Regulating the Sale and Distribution of Kratom Products
Public Hearing opened at 9:50 p.m.

Public Comment:

1. Stephen McIntosh

2. Matthew McHolland

3. Francisco Molina

4. James Rodriguez

5. Michael Fasano (Zoom)
Councilmember Martinez stepped away at 9:59 p.m. and returned at 10:00 p.m.

Mayor Pro Tem Perez stepped away at 10:02 p.m. and returned at 10:04 p.m.

6. Michael Fasano (Zoom)

7. Jennifer Gillis (Zoom)

8. Misty Brown (Zoom)

9. Lora Romney (Zoom)

10. Yavonne Zapata (Zoom)

11. Shannon Lee (Zoom)
For the record, the City Clerk received 20 emails for item #19 in support of regulating natural leaf Kratom:

1. Misty Brown

2. Kameron Bishop

3. Lauren Parish

4. Liam Reagan

5. Christopher Deaney

6. Drea Powers

Item 6.

Minutes City Council Closed Session and Regular Meeting September 09, 2026

7. David Woolf

8. Chad Corral

9. Stephanie Salsman

10. Karin Noble

11. Jeremy DeLuca

12. Ashley Davidson

13. Sheila Palos

14. Matthew McHolland

15. Miriam Campillo Macedonio

16. Stephanie McIntosh

17. Lora Romney

18. Jenifer Martin

19. Austin

20. Shannon Hareld
Public Hearing closed at 10:15 p.m.

Motion: To approve Introduction and First Reading of Ordinance No. 1232, Regulating the Sale and Distribution of Kratom Products
Made by: Mayor Dr. Figueroa
Seconded by: Councilmember Martinez
Approved: 4-0
AYES: Councilmember Martinez, Councilmember Delgado, Mayor Pro Tem Perez, and Mayor Dr.

Figueroa
NOES: None
ABSTAIN: None
ABSENT: Councilmember Virgen

20. Introduction and First Reading of Ordinance No. 1233, adding Chapter 8.65 (“Smoke-Free Areas”) to Title VIII of the Coachella Municipal Code to establish smoke-free areas intended to protect public health and the environment.

Item #20 moved up before Item #19

21. Community Facilities District (CFD No. 2005-01) Annexation Area No. 37 – (Casa Sienna) a) Resolution No. 2026-53 Determining the Validity of Prior Proceedings relating to Annexation of Property (Annexation No. 37) in the City of Coachella CFD No. 2005-01 (Law Enforcement, Fire and Paramedic Services).
b) Resolution No. 2026-55 on Behalf of CFD No. 2005-01 Calling a Special Election within Annexation Area No. 37 (Casa Sienna).
c) Resolution No. 2026-54 Canvassing The Results of The Election Held Within CFD No. 2005-01 Annexation Area No. 37 (Casa Sienna).

Item 6.

Minutes City Council Closed Session and Regular Meeting September 09, 2026

d) Ordinance No. 1236 on Behalf of CFD No. 2005-01 Authorizing the Levy of a Special Tax within Annexation Area No. 37 Annexed to Said District (1st Reading) Public Hearing opened at 10:17 p.m.

Councilmember Delgado stepped away at 10:19 p.m. and returned at 10:22 p.m.

Item A was removed as it was not necessary for this proceeding Public Comment:

1. Francisco Molina
Public Hearing closed at 10:23 p.m.

Motion: To approve Resolution No. 2026-55 on Behalf of CFD No. 2005-01 Calling a Special Election within Annexation Area No. 37 (Casa Sienna).

Made by: Mayor Dr. Figueroa
Seconded by: Councilmember Martinez
Approved: 4-0
AYES: Councilmember Martinez, Councilmember Delgado, Mayor Pro Tem Perez, and Mayor Dr.

Figueroa
NOES: None
ABSTAIN: None
ABSENT: Councilmember Virgen
At this time the City Clerk opened the ballot, conducted and canvassed the special election, all votes cast are in favor of the ballot measure and, therefore, the ballot measure passes.

Motion: To approve Resolution No. 2026-54 Canvassing The Results of The Election Held Within CFD No. 2005-01 Annexation Area No. 37 (Casa Sienna).

Made by: Mayor Pro Tem Perez
Seconded by: Councilmember Martinez
Approved: 4-0
AYES: Councilmember Martinez, Councilmember Delgado, Mayor Pro Tem Perez, and Mayor Dr.

Figueroa
NOES: None
ABSTAIN: None
ABSENT: Councilmember Virgen

Item 6.

Minutes City Council Closed Session and Regular Meeting September 09, 2026

Motion: To approve Ordinance No. 1236 on Behalf of CFD No. 2005-01 Authorizing the Levy of a Special Tax within Annexation Area No. 37 Annexed to Said District (1st Reading) Made by: Councilmember Martinez
Seconded by: Mayor Pro Tem Perez
Approved: 4-0
AYES: Councilmember Martinez, Councilmember Delgado, Mayor Pro Tem Perez, and Mayor Dr.

Figueroa
NOES: None
ABSTAIN: None
ABSENT: Councilmember Virgen
REPORTS AND REQUESTS:

Council Discussion on Future Agenda Items
Council Comments/Report of Miscellaneous Committees.

Department Director Reports
City Manager’s Comments.

ADJOURNMENT:

Mayor Dr. Figueroa adjourned the meeting at 10:48 p.m.
____________________________________
Angela Zepeda
City Clerk

Item 6.

Item 7.

Item 7.

Item 7.

Item 7.

Item 7.

Item 7.

Item 7.

STAFF REPORT
9/21/2026
TO: Honorable Mayor and City Council Members
FROM: Andrew Simmons, P.E., Public Works Director/City Engineer PREPARED BY: Brianna Greenwood, P.E., Senior Civil Engineer SUBJECT: Amendment No. 1 with Albert A. Webb Associates to provide Professional Engineering and Landscape Architecture Services for the Coachella Active Transportation and Urban Greening Projects, City Projects P-27, P-28, P-33, ST-142 and ST-143 in an amount not-to-exceed $88,795.

STAFF RECOMMENDATION:

Authorize City Manager to execute Amendment No. 1 with Albert A. Webb Associates to provide Professional Engineering and Landscape Architecture Services for the Coachella Active Transportation and Urban Greening Projects, City Projects P-27, P-28, P-33, ST-142 and ST-143 in an amount not-to-exceed $88,795.

FISCAL IMPACT:

No fiscal impact to the FY 26/27 CIP Budget. Funding for the PS&E phase is through the California Strategic Growth Council’s Transformative Climate Communities Program in partnership with the California Department of Conservation, in an amount not to exceed $88,795.

BACKGROUND:

On February 10, 2025, the City of Coachella entered into a standard agreement with the Strategic Growth Council (SGC) for the Transformative Climate Communities (TCC) grant award in the amount of $22,125,000. The Coachella Prospera initiative is comprised of multiple projects to be implemented in a five-square mile area in the selected areas of the City, and each project and plan is led by a partnering organization in support of a shared vision of climate resiliency. As a part of this initiative, the City is the lead in several of these projects.

This professional engineering and landscape architecture service agreement is to provide plans, specifications and engineer’s estimates for:
 P-27 Dateland Skate Park Improvements
 P-28 Sierra Vista Park Restroom and Landscape Improvements  P-33 9th Street Park Enhancements

Item 8.
 ST-142 Urban Greening and Green Infrastructure Enhancements  ST-143 Active Transportation
The City proposes to install class II bike lanes, sidewalks, and landscaping along various areas throughout Coachella, see attached vicinity map. These improvements will also include the installation of a pre-fabricated restroom and a drinking fountain and a bicycle repair kiosk at Sierra Vista Park, remove and replace existing skatepark equipment at Dateland Park, and installation of shade structures and gazebo at 9th Street Park.

DISCUSSION/ANALYSIS:

In January 2026, the City posted a request for proposals from qualified professional engineering and landscape architecture consulting firms. On February 12, 2026, proposals were received from four consulting firms. Staff reviewed the proposals and evaluated based on experience, schedule and familiarity with the area and project. As a result, Albert A Webb Associates was selected as the top firm for this project.

Through the design process, City staff added additional scope to ensure continuity throughout the project. Additional engagement and design was also requested for the Dateland Skatepark for phase 2 of the project to include a concrete bowl. This additional work is captured in the amendment proposal attached. City staff recommends approving this amendment for the additional design services.

ATTACHMENTS:

1. Amendment No. 1 with Albert A. Webb Associates

Item 8.

FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN

THE CITY OF COACHELLA
AND ALBERT A. WEBB ASSOCIATES
THIS FIRST AMENDMENT ("Amendment") is made and entered into as of September 21 st , 2026 by and between the City of Coachella ("City”) and Albert A. Webb Associates ("Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

1. RECITALS. This Amendment is made with the respect to the following facts and purposes:
a. On or about February 25 t h , 2026 the City and Consultant entered into that certain agreement entitled "City of Coachella Professional Services Agreement" between the City and Consultant to provide professional engineering and landscape architecture services for the Coachella Active Transportation and Urban Greening Projects, City Projects P-27, P-28, P-33, ST-142 and ST-143 projects in the amount of $199,836.
b. The parties now desire to amend the Agreement as set forth in this Amendment.

2. AMENDMENT.

3.1 General Scope of Services. Section 3.1.1 of the Agreement is hereby amended to include the additional Scope of Services to be performed for the Coachella Active Transportation and Urban Greening Projects, P-27, P-28, P-33, ST-142 and ST-143 under this Amendment No. 1 referenced as EXHBIIT “A”.

3.2 Performance Period. Section 3.1.2 of the Agreement is hereby amended to go into effect on September 21, 2026 contingent upon approval by City, and Consultant shall commence work after notification to proceed by City’s Agreement Administrator. The Agreement shall end on June 30, 2027, unless extended by Agreement Amendment.

3.3 Allowable Costs and Payments. Section 3.3.1 of the Agreement is hereby amended to increase the compensation, including authorized reimbursements, for all services rendered under this Agreement as set forth in EXHIBIT “B” attached hereto and incorporated herein by reference.

The method of payment in Sections 3.3.1.A and B of the Agreement are hereby amended to actual cost plus a ten percent (10%) fixed fee. City will reimburse Consultant for actual costs (including labor costs, employee benefits, travel, equipment rental costs, overhead and other direct costs; plus ten percent fixed fee) incurred by Consultant in performance of the work. The total authorized compensation for the Amendment No. 1 is in the amount not to exceed Eighty-Eight Thousand Seven Hundred Ninety-Five Dollars

Item 8.
and Zero Cents ($88,795.00).

The amended total compensation shall not exceed Two Hundred Eighty-Eight Thousand Six Hundred Thirty-One Dollars and Zero Cents ($288,631.00) without written approval of the City’s representative. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this agreement.

3.4 Continuing Effect of Agreement. Except as amended by this Amendment, all provisions of the Agreement shall remain unchanged and in full force and effect. From and after the date of this Amendment, whenever the term "Agreement" appears in the Agreement, itshall mean the Agreement as amended by this Amendment.

3.5 Adequate Consideration. The parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment.

3.6 Counterparts. This Amendment may be executed in duplicate originals, each of which is deemed to be an original, but when taken together shall constitute but one and the same instrument.

Item 8.

IN WITNESS THEREOF, the parties have executed this Amendment as of the day and year first set forth above, which date shall be considered by the parties to be the effective date of this Amendment.

CITY OF COACHELLA ALBERT A. WEBB ASSOCIATES
By:____________________________ By:_________________________ Gustavo Romo Brian Knoll
City Manager Chief Operations Officer
Approved as to Form:

By:____________________________ By:_________________________ BEST, BEST & KRIEGER Todd Smith
City Attorney Chief Financial Officer
Attest:

By:____________________________
Angela M. Zepeda
City Clerk

Item 8.
2026-0028
3788 McCray Street, Riverside, CA 92506 | P:951.686.1070 | F:951.788.1256 | www.webbassociates.com September 2, 2026
Andrew Simmons, P.E.

City of Coachella
53990 Enterprise Way
Coachella, CA 92236
RE: Contract Amendment #2 - Additional Services for Coachella Active Transportation and Urban Greening Project located in the City of Coachella
Dear Mr. Simmons,
Albert A. WEBB Associates (WEBB) is pleased to provide you with this proposal for additional services related to the development of the Coachella Active Transportation and Urban Greening project.

Enclosed you will find our Project Understanding (Section 1), Scope of Services (Section 2), Compensation for Services (Section 3), and Contract Summary (Section 4) for your review and consideration.

If you find this contract amendment acceptable, please WEBB with the notice to proceed and purchase order. We appreciate this opportunity to be of service to your firm and look forward to hearing from you. If you have any questions regarding this contract amendment, please call us at the number below.

Sincerely,
ALBERT A. WEBB ASSOCIATES

Nicholas Lowe, PE, TE
Deputy Director – Traffic & Transportation
(951) 207-0343
[email protected]

Item 8.

City of Coachella
Coachella Active Transportation and Urban Greening Project Page | 1
\\chqpan01.webb.lan\WO4\2026\26-0028\Project Management\Contract Amendments\CA-2\CA#2_2026-08-19.docx Section 1 Project Understanding
The project requires the incorporation of additional survey support and ADA-related design elements as part of Contract Amendment No. 2. The additional work includes preparing survey and right-of-way information to support design and the development of ADA-compliant improvements, specifically replacing driveways and deteriorated curb and gutter along Grapefruit Boulevard.

The ADA design improvements will focus on upgrading existing facilities to meet current accessibility standards, including adjustments to driveway grades, curb returns, and associated pedestrian access paths. These improvements will be coordinated with the overall project design to ensure consistency, constructability, and compliance with applicable ADA requirements.

In addition, the proposed concrete bowl design for the skate park area at Dateland Park is included in Contract Amendment No. 2. This work includes the preparation of design concepts, construction documents, and specifications. WEBB’s subconsultant, American Ramp Company (ARC), will provide these services and coordinate with WEBB and the City throughout the design and construction process.

Section 2 Scope of Services
Albert A. WEBB Associates (WEBB) will perform the following Scope of Services for the project as part of Contract Amendment No. 2.

Task 1 – Survey & Mapping

1.1 Alignment/ROW Mapping along Grapefruit Boulevard
• Utilizing available public records research tools, research and compile reference materials pertaining to the alignment, including reference Record Maps, Corner Records, Tie Sheets, Right-of-Way and Easement Documents. Note: Title reports will be needed to obtain existing right-of-way documents and verify existing right-of-way locations. • Perform field survey to locate and recover existing survey monuments. Survey control will be based on prior survey control established for the project. Horizontal control and basis of bearings shall be based on the California State Plane Coordinate System, North American Datum of 1983 (NAD83), Zone VI.
• Utilizing available record data obtained from public records research, title reports obtained, together with copies of deeds/right-of-way dedications provided by the City of Coachella, calculate and plot the right-of-way lines for the west side of Grapefruit Boulevard, between 9th Street and Hill Drive, depicted in Figure 1, and compare the measured right-of-way distances

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City of Coachella
Coachella Active Transportation and Urban Greening Project Page | 2
\\chqpan01.webb.lan\WO4\2026\26-0028\Project Management\Contract Amendments\CA-2\CA#2_2026-08-19.docx to record distances to ensure reasonable horizontal control (if record distances are not available, measured distances to the adjacent record monuments will be shown). • Prepare a base map delineating existing right-of-way lines obtained from our records research, field survey data and documents provided by the City of Coachella. Documents used to establish property/right-of-way lines will be noted.

Deliverables:

AutoCAD file with 2D linework for the existing property lines, easements, right-of-way, and street centerlines to be used and referenced for design (PB File) for Grapefruit Boulevard. Note: This scope of work does not include a record of survey. If it becomes necessary to file a record of survey and/or set survey monuments, separate authorization will be needed.

1.2 Title Reports - Allowance
• An allowance has been included in the budget to obtain and furnish up to three (3) Title Reports from a title company for APNs: 1) 778-190-001 & -004, 2) 778-190-002, & 3) 778-230-004. Title reports will be used to verify legal ownership, legal description of the property, and other easements/encumbrances on the property that may impact the project alignment and/or easement rights. (Scope and Budget do not include subsequent updates to the title report)
Deliverables:

Title Reports for APNs: 1) 778-190-001 & -004, 2) 778-190-002, & 3) 778-230-004 and updates to CAD basefile.

We have done our best to anticipate and estimate the amount of time necessary to locate and recover existing survey monuments, however if survey monuments are missing or destroyed, additional field time may be required. This scope of work assumes that all monuments shown on record maps will be able to be located and includes 4 hours for field survey crews to locate and recover existing survey monuments. If existing survey monuments are missing or destroyed, additional effort may be necessary to locate and recover survey monuments required to complete the survey. If additional effort is necessary to locate existing survey monuments, the client will be notified in writing and provided with a budget for authorization, prior to proceeding.

Task 2 – Additional Street Improvements along Grapefruit Boulevard

2.1 Incorporate ADA Improvements and Curb and Gutter Replacements Incorporate additional improvements into project plans along Grapefruit Boulevard, including:
• Removal and replacement of existing non-compliant driveways between 9th Street and Hill Drive. It is assumed that there will be 7 driveway modifications.

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City of Coachella
Coachella Active Transportation and Urban Greening Project Page | 3
\\chqpan01.webb.lan\WO4\2026\26-0028\Project Management\Contract Amendments\CA-2\CA#2_2026-08-19.docx • Show existing right-of-way location to ensure pedestrian path of travel is within the public right-of-way. Grading improvements to match existing onsite elevations may occur outside of the public right-of-way.
o If the pedestrian path of travel occurs outside of the public right-of-way, an easement may be required. This scope does not include the preparation of easement documentation or property coordination.
• Removal and replacement of existing curb and gutter that are in poor condition. Include pavement section replacement for a 2’ width and grind and overlay to join the existing adjacent pavement. Approximately 450’ north of Bagdad Avenue. • Improvements to be shown on plan view. Detail views at 1”=5’ or 1”=10’ provided as needed for construction.
• Provide quantities and cost estimates related to additional improvements.

Deliverables:

Incorporation of additional driveway, sidewalk, ramp, and curb & gutter improvements into the PS&E package.

Task 3 – Dateland Park Skate Bowl

3.1 Conceptual Layout Preparation
Develop conceptual (30%) designs for the concrete bowl, including:
• Kickoff and site review
• Preliminary concept layout and cost estimate (2 rounds) • Submit for comments and incorporate into updated layouts and estimates (2 rounds) • Present final skatepark concept and cost estimate to the City for concept approval

3.2 Construction Document Preparation (60%, 90%, 100% PS&E) Prepare 60%, 90%, and 100% PS&E package, including:
• Site/Layout Plan
o Layout the park perimeter and park elements using coordinate curve data and/or horizontal dimensioning
• Grading, Drainage, Utility Plan
o Show spot elevations on the plans for park surfaces and park elements o Show location of any necessary drainage structures along with invert and finish elevations and grades
• Materials Plan and Construction Details

Item 8.

City of Coachella
Coachella Active Transportation and Urban Greening Project Page | 4
\\chqpan01.webb.lan\WO4\2026\26-0028\Project Management\Contract Amendments\CA-2\CA#2_2026-08-19.docx o Identify material types, colors, slab thickness, and metal size & type of proposed improvements
o Reference relevant construction details, cross sections, and manufacturer specifications
• Sections and Elevation Plan
o Show vertical cross sections as necessary to show sufficient sculptural and geometric design elements
o Show vertical relations of park perimeter to adjacent grades, berms, and landscaping areas
• Construction Specifications and Estimates
o Provide Construction Specification Institute (CSI) formatted specifications for all park items
o Include description for all skate feature-related items o Construction cost estimates for all proposed improvements Deliverables:

Digital 60%, 90%, 100% PS&E Package
Additional Services
Services which are not specifically identified herein as services to be performed by WEBB or WEBB’s subconsultants are considered Additional Services for the purposes of this Proposal. The Client may request that WEBB perform services which are Additional Services. WEBB will perform such additional services upon execution of an amendment to this Agreement setting forth the scope, schedule, and fee for such additional services.

Item 8.

City of Coachella
Coachella Active Transportation and Urban Greening Project Page | 5
\\chqpan01.webb.lan\WO4\2026\26-0028\Project Management\Contract Amendments\CA-2\CA#2_2026-08-19.docx Section 3 Compensation for Services
Work shall be billed on an hourly basis not to exceed the amount indicated below without prior authorization from the Client. Total fees for services shown in the Scope of Work (Section 2) shall be $88,795. These services will be billed on a “Time and Materials” basis in accordance with our schedule of fees as provided in the original contract. A breakdown of our fees is listed below:

Budget Breakdown

Item Description
Nicholas R. Lowe, Principal II Miguel Hurtado, Senior I Deborah A. Saulina, Assistant V Jason Ardery, Principal II Jon Ros, Senior II Riley Skvarca, Assistant V
Isabel Dupee, Assistant II Asia Lazo, Project Coordinator 2-Man Survey Party Total Hours Subtotal - LaborSub-consultant budgetExpensesTotal/task 1 Billout Rate 302$ 250$ 189$ 302$ 259$ 189$ 142$ 135$ 314$ Task 1 - Survey 1 1 5 11 2 4 2 6 32 7,898$ -$ 3,503$ 11,401$

1.1 Alignment / ROW Mapping 1 1 4 11 2 4 1 6 30 $ 7,461 $ - $ 53 $ 7,514

1.2 Title Reports 1 1 2 $ 437 $ - $ 3,450 $ 3,887
Task 2 - ADA Improvements 4 48 52 13,208$ -$ -$ 13,208$

2.1 ADA and C&G Improvements 4 48 52 $13,208 $ - $13,208 Task 3 - Dateland Park Skate Bowl PS&E 4 2 2 8 2,086$ 62,100$ -$ 64,186$

3.1 Concept Layout and Design Documents 4 2 2 8 $ 2,086 $62,100 $64,186 Total 8 51 3 5 11 2 4 2 6 92 23,192$ 62,100$ 3,503$ 88,795$

1. Rounded to the nearest $1.

Item 8.

City of Coachella
Coachella Active Transportation and Urban Greening Project Page | 6
\\chqpan01.webb.lan\WO4\2026\26-0028\Project Management\Contract Amendments\CA-2\CA#2_2026-08-19.docx Section 4 Contract Summary
The original contract amount and additional requests are summarized below for reference.

Document Authorized
Pending
Authorization
Revised Total
Project Budget
Original Contract
Dated 03/23/2026 $199,836 $199,836
*Contract Amendment #1
Additional Geotechnical Boring & Analysis $0 $0
Contract Amendment #2
Survey & ADA Improvements $88,795 $288,631
TOTAL $199,836 $88,795 $288,631
*Contract Amendment #1 is no longer needed, as the City conducted additional geotechnical boring and analysis under its on-call geotechnical services contract.

Item 8.

STAFF REPORT
9/21/2026
TO: Honorable Mayor and City Council Members
FROM: Andrew Simmons, P.E., Public Works Director/City Engineer PREPARED BY: Brianna Greenwood, P.E., Senior Civil Engineer SUBJECT: Letter Agreement with Hemet Fence Corp. in the amount of $25,778 for the installation of fencing along the south side of old Avenue 52 between Hernandez Street and the CV Link Trail, Project PW 2026-08.

STAFF RECOMMENDATION:

Authorize City Manager to execute Letter Agreement with Hemet Fence Corp. in the amount of $25,778 for the installation of fencing along the south side of old Avenue 52 between Hernandez Street and the CV Link Trail, Project PW 2026-08.

FISCAL IMPACT:

No fiscal impact. The cost to install the fence will be split 50/50 between the Streets Department (Fund 101) and Sanitary (Fund 361) professional services budgets.

EXECUTIVE SUMMARY:

In August 2025, the CV Link Trail head at Avenue 52 was opened to the public. The area has been graded and improved in accordance with the approved grading plans and has experienced regular use by the community as a CV Link access point. The area that was improved is existing dedicated public right-of-way and provides direct access to the CV Link trail. On the south side of the dedicated public right-of-way exists agricultural settling ponds, which are operated and maintained by the City of Coachella Sanitary District. In order to prevent unauthorized access to the agricultural ponds and prevent illegal dumping of materials on the City owned properties our Public Works Department and Sanitation department have cooperated to install a fence to secure the area.

Staff recommends authorizing the installation of fencing along the south side of old Avenue 52 between Hernandez Street and the CV Link Trail.

ATTACHMENTS:

1. Letter Agreement – Hemet Fence Corp.

Item 9.
1 LETTER AGREEMENT BETWEEN
HEMET FENCE CORP.

AND CITY OF COACHELLA
September 21, 2026
25959 Juniper Flats Rd
Homeland, CA 92548
Re: Letter of Agreement for the Fence Installation along CV Link, PW 2026-08 This letter shall be our Agreement regarding the described below (“Services”) to be provided by Hemet Fence Corp. (“Contractor”) as an independent contractor to the City of Coachella for the Fence Installation along CV Link, PW 2026-08 (“Project”).

The Services to be provided include the following: Provide materials and labor to install fence along Avenue 52 between Hernandez Street and the CV Link Trail. The Services to be provided are more particularly described in the Scope of Services attached hereto as Exhibit “A” and incorporated herein by reference.

Contractor shall perform all Services under this Letter of Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California, and consistent with all applicable laws.

Contractor represents that it, its employees and subcontractors have all licenses, permits, qualifications, and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained throughout the term of this Agreement. Compensation for the above services shall be based on the actual amount of time spent in adequately performing the Services expressly agreed in writing in advance by the City, the cost to the City for the Services shall not exceed $25,778.00 .

Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 1600, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. Since the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and since the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Contractor’s principal place of business and at the project site. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

Contractor shall provide proof of commercial general liability and automobile insurance to the City in amounts and with policies, endorsements and conditions required by the City for the

Item 9.
2 Services. If Contractor is an employer or otherwise hires one or more employees during the term of this Project, Contractor shall also provide proof of workers’ compensation coverage for such employees which meets all requirements of state law.

Invoices shall be submitted to the City monthly as performance of the Services progresses. City shall review and pay the approved charges on such invoices in a timely manner.

Services on the Project shall begin immediately and be completed by December 1, 2025, unless extended by the City in writing. The City may terminate this Letter of Agreement at any time with or without cause. If the City finds it necessary to terminate this Letter of Agreement without cause before Project completion, Contractor shall be entitled to be paid in full for those Services adequately completed prior to the notification of termination. Contractor may terminate this Letter of Agreement for cause only.

Contractor shall defend, indemnify and hold the City, its officials, officers, employees, agents, and volunteers free and harmless from any and all claims, demands, causes of action, expenses, liabilities, losses, damages, and injuries to property or persons, including wrongful death, in any manner arising out of or incident to any alleged negligent acts, omissions or willful misconduct of Contractor, its officials, officers, employees, agents, consultants, and contractors arising out of or in connection with the performance of the Services or this Agreement, including, without limitation, the payment of all consequential damages, attorneys fees and other related costs and expenses. To the fullest extent permitted by law, Contractor shall defend, indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or relating to any negligence, errors or omissions, recklessness, or willful misconduct of Contractor, its officials, officers, employees, agents, consultants, and contractors arising out of or in connection with the performance of the Contractor’s Services, including without limitation the payment of all consequential damages, expert witness fees, and attorneys fees and other related costs and expenses. Contractor shall defend, at Contractor’s own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against City, its directors, officials, officers, employees, agents, or volunteers. Contractor shall pay and satisfy any judgment, award or decree that may be rendered against City or its directors, officials, officers, employees, agents, or volunteers, in any such suit, action or other legal proceeding.

Contractor shall reimburse City and its directors, officials, officers, employees, agents, and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Contractor’s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, its directors, officials officers, employees, agents, or volunteers.***]
If you agree with the terms of this Letter of Agreement, please indicate by signing and dating where indicated below. An original, executed copy of this Letter of Agreement is enclosed for your records.

Item 9.
3 CITY OF COACHELLA
Approved by:
___________________________________
Gustavo Romo
City Manager
Approved as to Form:

BEST, BEST & KRIEGER
___________________________________
City Attorney
Attest:
___________________________________
Angela M. Zepeda
City Clerk

CONTRACTOR
Reviewed and Accepted by Contractor:

Signature

Name
____________ _________________
Title

Date

Item 9.

Item 9.

STAFF REPORT
9/21/2026
TO: Honorable Mayor and City Council Members
FROM: Andrew Simmons, P.E., Public Works Director/City Engineer PREPARED BY: Brianna Greenwood, P.E., Senior Civil Engineer SUBJECT: Amendment No. 7 to the Professional Services Agreement with Angenious Engineering Services, Inc. in the amount of $7,970,641 to provide Professional Engineering Services for the Avenue 50 Bridge over the Whitewater Channel Project, City Project ST-69.

STAFF RECOMMENDATION:

Authorize City Manager to Execute Amendment No. 7 to the Professional Services Agreement with Angenious Engineering Services, Inc. in the amount of $7,970,641 to provide Professional Engineering Services for the Avenue 50 Bridge over the Whitewater Channel Project, City Project ST-69.

FISCAL IMPACT:

No fiscal impact. This contract has been included in the City’s approved CIP FY 26/27 budget for ST-69 and W-39. The contract amount of $7,970,641 for the construction management will be funded with HBP, CVAG and City Funds with the following allocations:
o HBP (Fund 152)- $7,056,408.48
o CVAG (Fund 152)- $685,674.39
o Water (Fund 178)- $50,000.00
o SB1 (Fund 117)- $178,558.13
Total $7,970,641
EXECUTIVE SUMMARY:

The Avenue 50 Bridge projects at State Route 86 and the Coachella Valley Storm Water Channel (also known as the Whitewater river) are separated into 2 phases. Phase 1 of the overall project is the Avenue 50 Bridge over Coachella Valley Storm Water Channel (CVSC) Project (Project # 2015-ST-69) and Phase 2 is the Avenue 50 interchange and the SR-86/Avenue 50 New Interchange, Project # 2015-ST-81. Both phases of project in tandem hereto identified as the “Project”. The current funding request is for Phase 1 only.

Item 10.

Based on these agreements, the Federal Highway Bridge Program will fund a total of 88.53% of the complete project including all phases when the project is complete. The City and CVAG will split the remaining 11.47 % of the local match obligation with a 75% / 25% cost share agreement.

CVAG will also contribute 100% to any CV Link items included in the project.

BACKGROUND:

The City has executed a Professional Services Agreement (PSA) with AES. The existing PSA included 6 tasks, including preliminary engineering services, environmental, and final design and preparation of plans specifications and Construction Engineering support services. AES has successfully completed 4 of the 6 tasks for the preliminary engineering and environmental phases of the project. This current Contract Amendment is for the construction management and construction support services, including geotechnical and materials testing and environmental permit compliance.

The City requested public bids in accordance with City standards and in compliance with the California Public Contract Code. On July 9, 2026, the City issued the Notice Inviting Bids with a Mandatory job walk held on July 28, 2026. The project bid opening was held on September 3, 2026 at 2:00 p.m., with seven companies submitting a bid for this project. Staff has reviewed the bid and determined that Riverside Construction Company is the lowest, responsive, responsible bidder. The City did not receive any bid protests and intends to award the construction contract to Riverside Construction Company on a separate item for the construction of the Avenue 50 Bridge over the Coachella Valley Stormwater Channel.

The project will take approximately 30 months to complete and will require extensive project oversight, materials testing and environmental monitoring and compliance. Angenious has submitted a comprehensive proposal for the construction management, material testing, and construction survey staking services. City staff recommends authorizing the amendment to include these services for the project. AES has invaluable knowledge about the project and will provide the services needs to deliver a successful project.

ATTACHMENTS:

1. Amendment No. 7 with Angenious Engineering Services, Inc.

Item 10.

SEVENTH AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF COACHELLA
AND ANGENIOUS ENGINEERING SERVICES, INC.

THIS SEVENTH AMENDMENT ("Amendment") is made and entered into as of September 21 st 2026 by and between the City of Coachella ("City”) and Angenious Engineering Services, Inc. ("Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

1. RECITALS. This Amendment is made with the respect to the following facts and purposes:
a. On or about November 27th, 2019 the City and Consultant entered into that certain agreement entitled "City of Coachella Professional Services Agreement" between the City and Consultant to provide engineering design, and other services for the Avenue 50 Bridge over the Whitewater Strom Channel, ST-69 & the SR-86/Avenue 50 New Interchange, ST-81 projects in the amount of $148,000.
b. On or about October 14th, 2020 the City and Consultant entered into the “First Amendment” to the agreement between the City and Consultant in the amount of $15,000.00.
c. On or about June 21st, 2021 the City and Consultant entered into the “Second Amendment” to the agreement between the City and Consultant in the amount of $3,260,088.40.
d. On or about November 8th , 2023 the City and Consultant entered into the “Third Amendment” to the agreement between the City and Consultant in the amount of $99,027.50.
e. On or about November 13th , 2024 the City and Consultant entered into the “Fourth Amendment” to the agreement between the City and Consultant in the amount of $121,000.76.
f. On or about October 22nd, 2025 the City and Consultant entered into the “Fifth Amendment” to the agreement between the City and Consultant in the amount of $500,000.00.
g. On or about March 11th, 2026 the City and Consultant entered into the “Sixth Amendment” to the agreement between the City and Consultant in the amount of $358,220.43.
h. The parties now desire to amend the Agreement as set forth in this Amendment.

Item 10.

2. AMENDMENT.

3.1 General Scope of Services. Section 3.1.1 of the Agreement is hereby amended to include the additional Scope of Services to be performed for the Avenue 50 Bridget Over Coachella Valley Strom Water Channel – extra work and Construction Support under this Amendment No. 7 referenced as EXHBIIT “A”.

3.2 Performance Period. Section 3.1.2 of the Agreement is hereby amended to go into effect on September 21st, 2026 contingent upon approval by City, and Consultant shall commence work after notification to proceed by City’s Agreement Administrator. The Agreement shall end on September 30th, 2029, unless extended by Agreement Amendment.

3.3 Allowable Costs and Payments. Section 3.3.1 of the Agreement is hereby amended to increase the compensation, including authorized reimbursements, for all services rendered under this Agreement as set forth in EXHIBIT “B” attached hereto and incorporated herein by reference.

The method of payment in Sections 3.3.1.A and B of the Agreement are hereby amended to actual cost plus a ten percent (10%) fixed fee. City will reimburse Consultant for actual costs (including labor costs, employee benefits, travel, equipment rental costs, overhead and other direct costs; plus ten percent fixed fee) incurred by Consultant in performance of the work. The total authorized compensation for the Amendment No. 7 is in the amount not to exceed Seven Million Nine Hundred Seventy Thousand Six Hundred Forty-One Dollars and Zero Cents ($7,970,641.00).

The amended total compensation shall not exceed Twelve Million Four Hundred Seventy-One Thousand Eight Hundred Ninety-Eight Dollars and Nine Cents ($12,471,898.09) without written approval of the City’s representative. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this agreement.

3.4 Continuing Effect of Agreement. Except as amended by this Amendment, all provisions of the Agreement shall remain unchanged and in full force and effect. From and after the date of this Amendment, whenever the term "Agreement" appears in the Agreement, itshall mean the Agreement as amended by this Amendment.

3.5 Adequate Consideration. The parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment.

Item 10.

3.6 Counterparts. This Amendment may be executed in duplicate originals, each of which is deemed to be an original, but when taken together shall constitute but one and the same instrument.

IN WITNESS THEREOF, the parties have executed this Amendment as of the day and year first set forth above, which date shall be considered by the parties to be the effective date of this Amendment.

CITY OF COACHELLA ANGENIOUS ENGINEERING SERVICES, INC.

Approved by:
____________________________ ___________ ______________ Gustavo Romo Andy Cheah
City Manager Principal/ Project Manager
Approved as to Form:

BEST, BEST & KRIEGER
______________________________
___________________________
Ryan Guiboa
City Attorney
Attest:
___________________________
Angela Zepeda
City Clerk

Item 10.
26000 Towne Centre Drive, Suite 100
Foothill Ranch, CA 92610
Tel: 949-599-5400
www.Angenious-es.com
Expert Services | Transportation Engineering
September 15, 2026
Mr. Andrew Simmons
Public Works Director/City Engineer
City of Coachella
53-990 Enterprise Way,
Coachella, CA 92236
RE: Avenue 50 Bridge Over Coachella Valley Storm Water Channel, ST-69 Professional Services Agreement (PSA) Amendment Request for Construction Management, including Material Testing and Construction Survey Staking Services Dear Mr. Simmons:

We sincerely appreciate the City’s confidence in our firm and the opportunity to serve as the City’s trusted partner in providing Construction Management (CM), Material Testing, and Construction Survey Staking Services. We are honored to have been entrusted with this important assignment and to provide these services consistent with the scope, requirements, and expectations established in the City’s original Request for Proposal.

Our CM scope will provide comprehensive project oversight and administration throughout construction, including coordination with the Caltrans Local Assistance Unit, City, contractor, design team, and other project stakeholders; construction inspection and observation; contract administration consistent with Caltrans procedures; review of submittals, RFIs, schedules, and payment applications; project documentation; quality assurance; and support in resolving construction-related issues. Our services will help maintain effective communication and coordination among the project team and facilitate the successful, timely, and compliant delivery of the project. The detailed CM scope of services is hereby incorporated herein by reference as Attachment “A.”
Our subconsultant, Earth Systems Pacific, Inc., will provide the necessary material testing and related quality assurance services, including field and laboratory testing, to verify that construction materials and workmanship conform to the project plans and specifications, applicable standards, and contract requirements. These services will validate the contractor’s quality control, document compliance, and provide the testing documentation necessary for project acceptance.

Our subconsultant, Michael Baker International, Inc., will provide environmental permit compliance assistance, monitoring, and survey services to support the project’s environmental permitting requirements.

These services will include field monitoring and surveys to verify compliance with applicable environmental permit provisions and support the project team in meeting regulatory requirements throughout construction.

Our subconsultant, NV5, Inc., will provide construction survey services to support the contractor’s construction activities, including establishment and maintenance of accurate survey control, construction staking, layout, and related field surveying services. These services will provide the horizontal and vertical construction information necessary to support proper installation, alignment, elevations, and conformance with the project plans and specifications.

In addition to the CM services described above, our design team will remain actively engaged throughout the construction phase to provide ongoing engineering and design support to the CITY and Contractor. These services will assist in resolving design-related issues, interpreting contract documents, reviewing proposed

Item 10.

Mr. Andrew Simmons
September 15, 2026

changes, and maintaining consistency with the approved project design. The detailed Design Support scope of services is hereby incorporated herein by reference as Attachment “B.” The primary focus of this continued support will be to facilitate timely construction progress while ensuring compliance with the approved plans and specifications, applicable City and Caltrans standards, permits, and other project requirements.

As detailed in the attached cost proposal spreadsheets, incorporated herein by reference as Attachment “C,” Angenious and its subconsultants have provided a detailed, itemized breakdown of the additional construction-phase services required to support the expanded scope of work. The proposed costs are organized by specialty and task and identify the level of effort and corresponding fees associated with each component of the expanded scope, including allowances for as-needed engineering support services.

Tasks Amounts
CM Services $7,629,094
Design Support Service $341,547
Total $7,970,641
Accordingly, we are requesting a contract amendment in the amount of $7,9706,41, which would increase the previously authorized budget of $4,501,257.09 to a revised total contract amount of $12,471,898.09.

We recognize the importance of these services to the successful delivery of the project and the responsibility that comes with the City’s trust. Our team is committed to providing the highest level of professionalism, technical expertise, responsiveness, and accountability throughout the project. We look forward to working collaboratively with the City and all project stakeholders to proactively manage construction, maintain quality and compliance, address issues efficiently, and support the timely and successful completion of the project.

We greatly value the opportunity to serve the City and look forward to building upon our strong and successful partnership throughout the duration of the project.

Thank you for your consideration. Please do not hesitate to contact me at (949) 599‑5400 or via email at [email protected] should you have any questions or require additional information.

Sincerely,
Andy Cheah, PE
Principal/ Project Manager
Attachments
C. File

Item 10.

Avenue 50 Bridge Over Coachella Valley Storm Water Channel, ST-69 Professional Services Agreement (PSA) Amendment Request for Construction Management, including Material Testing and Construction Survey Staking Services Expert Services | Transportation Engineering
Attachment “A”
Construction Management Services
Scope of Services

Item 10.

City of Coachella
Avenue 50 Bridge Over Coachella Valley Storm Water Channel Project No. ST-69

ConstrucƟon Management Services
Attachment “A”
Scope of Services
Table of Contents

1. Construction Management General Services ........................................................ 3

1.1. Consultant Project Management: ............................................................... 3

1.2. Sub-Consultant Management:.................................................................... 3

2. Pre-Construction Phase Services ......................................................................... 3

2.1. Constructability Review ............................................................................. 3

2.2. Pre-Construction Coordination ................................................................... 4

2.3. Construction Management Plan ................................................................. 4

2.4. Contract Bidding Support ........................................................................... 4

2.5. Local Assistance Documentation / Federal Contract Management Requirements ........................................................................................... 4

2.6. Pre-construction Walk Through................................................................... 4

3. Construction Management Services .................................................................... 5

3.1. Pre-construction Conferences ................................................................... 5

3.2. Communications and Correspondence ...................................................... 5

3.3. Project Changes and Construction Change Order Management .................... 5

3.4. Schedule Monitoring .................................................................................. 5

3.5. Progress / Coordination Meetings ............................................................... 5

3.6. Payment Recommendations ...................................................................... 6

3.7. Safety ....................................................................................................... 6

3.8. Environmental Coordination and Biological/Cultural/Paleontological Monitoring................................................................................................. 6

3.9. Submittal Management and Review ............................................................ 6

3.10. Request for Information (RFI) Management and Review ................................ 7

3.11. Document Management ............................................................................ 7

3.12. Review Certified Payrolls ............................................................................ 7

3.13. Storm Water Pollution Prevention Plan (SWPPP) .......................................... 7

4. Construction Inspection Services ........................................................................ 7

4.1. Inspection and Documentation .................................................................. 7

Item 10.

City of Coachella
Avenue 50 Bridge Over Coachella Valley Storm Water Channel Project No. ST-69

ConstrucƟon Management Services
Attachment “A”
Scope of Services

4.2. Materials Testing, Geotechnical Engineering Services, Construction Testing & Quality Assurance Program (QAP) ................................................. 8

4.3. Surveying .................................................................................................. 8

4.4. Review and maintain “As Constructed Schedule” ........................................ 8

4.5. Maintain Photographic and Video Records of Construction Progress ............. 9

4.6. Review and Maintain “As Built” Drawings ..................................................... 9

4.7. Final Inspection and Punch-list ................................................................... 9

4.8. Final Acceptance – Punch List Assistance ................................................... 9

5. Construction Closeout Activities ......................................................................... 9

5.1. Contract Closeout ..................................................................................... 9

5.2. Project As-Built Drawings ........................................................................... 9

5.3. Final Project Report ................................................................................. 10

5.4. Final Payment, Final Report of Expenditure Checklist ................................. 10

5.5. Audit Support .......................................................................................... 10

6. Field OƯice and Employee Equipment ................................................................ 10

Item 10.

City of Coachella
Avenue 50 Bridge Over Coachella Valley Storm Water Channel Project No. ST-69

ConstrucƟon Management Services
Attachment “A”
Scope of Services

1. Construction Management General Services

1.1. Consultant Project Management:

CONSULTANT shall provide overall project management and administrative services throughout the project. The CM shall coordinate the activities and communications of the Caltrans, CITY, CVAG, CVWD, design team, contractors, subcontractors, and other project stakeholders to support timely and efficient project delivery.

The CM shall establish project management procedures consistent with Caltrans Construction Management Manual and portions of the Local Assistance Manual, communication protocols, documentcontrol processes, meeting schedules, and reporting requirements. The CM shall coordinate and document project meetings, maintain action-item and project logs, and track outstanding issues through resolution.

The CM shall monitor overall project performance, including scope, schedule, cost, quality, and key project risks, and shall provide regular status updates to the CITY. The CM shall facilitate timely CITY decisions, coordinate responses to project issues, and escalate matters that may impact the project objectives.

The CM shall maintain organized project records, including correspondence, meeting minutes, RFIs, submittals, change documentation, schedules, reports, and other project-related information. The CM shall coordinate project closeout activities and ensure that required documentation and outstanding administrative items are completed prior to project turnover.

CONSULTANT will establish and apply internal accounting methods and procedures acceptable to the CITY for documenting and monitoring contract costs.

1.2. Sub-Consultant Management:

CONSULTANT will coordinate and manage the utilization of sub-consultants for the CITY in order to comply with the terms of the contract documents and the requirements of regulatory agencies.

At the CITY’s direction, CONSULTANT will negotiate and enter into sub-consultant agreements with select sub-consultants.

CONSULTANT will work with consultants contracted directly with the CITY. CONSULTANT will review and approve invoices provided by CITY consultants and forward said invoices to the CITY for processing and payment.

2. Pre-Construction Phase Services
CONSULTANT shall provide specialized services during the project Pre-Construction phase, including the bidding periods of the project. These services are intended to involve the construction manager early in the project and to provide advanced planning for construction phase activities.

2.1. Constructability Review
CONSULTANT will perform a constructability review of the project, analyzing the phasing and staging of project construction for conflicts and to minimize the disruption to traffic. Review of

Item 10.

City of Coachella
Avenue 50 Bridge Over Coachella Valley Storm Water Channel Project No. ST-69

ConstrucƟon Management Services
Attachment “A”
Scope of Services
the Project Plans (including construction notes), the Project Specifications, Estimates, applicable permits, and technical reports for the Project is required for a thorough understanding of the project. The CONSULTANT will also perform an Independent Quantity Take-off of the major items of work on the Project.

2.2. Pre-Construction Coordination
The CONSULTANT will coordinate with other agencies, companies, local residents and the contractor to ensure that there are no delays to the start of construction. This will involve close coordination with utility companies to ensure that any relocation work done prior to construction is properly managed. Also, the CONSULTANT needs to assist the utility companies to plan any relocation work scheduled during construction. Once the low bid contractor is selected the CONSULTANT is to work closely with the construction team to ensure that they obtain all necessary approvals, permits, supplies, etc.

CONSULTANT will need to be aware of other public and private construction projects in the vicinity and ensure that there is close coordination between the projects.

2.3. Construction Management Plan
CONSULTANT will develop a procedures manual that is usable for the construction project utilizing the Caltrans Construction Management Manual and portions of the Local Assistance Manual. The Manual will be a compilation of both manuals, using various parts from both manuals as appropriate and incorporating a section concerning emergencies. The CITY approved manual will used by the CITY, as it deems appropriate.

2.4. Contract Bidding Support
CONSULTANT will be available as needed to coordinate activities, review documents, provide recommendations and attend meetings during the Bid document preparation and Contract Bidding phase.

2.5. Local Assistance Documentation / Federal Contract Management Requirements
CONSULTANT in conjunction with the CITY will review the Local Assistance Procedures Manual to insure that all contract administration procedures, documentations, and filing systems are in accordance with the Local assistance Procedures Manual.

The CITY and CONSULTANT will incorporate specific deliverables within the CONSULTANTs scope of services and designate the party or parties responsible.

2.6. Pre-construction Walk Through
Prior to the issuance of a Notice to Proceed, CONSULTANT, the Contractor, utility company representatives, biologist, archaeologists, and CITY will walk the entire project and record existing conditions via a written log, still photographs, and videotape where required. CONSULTANT will provide copies of all documentation to the Contractor and the CITY. CONSULTANT will keep documentation originals in the project files until project completion.

Item 10.

City of Coachella
Avenue 50 Bridge Over Coachella Valley Storm Water Channel Project No. ST-69

ConstrucƟon Management Services
Attachment “A”
Scope of Services

3. Construction Management Services
CONSULTANT, on behalf of the CITY, will provide construction management services for administration of the construction contract in conformance with the requirements set forth in the State’s Construction Manual, State’s Local Programs and Procedures Manual, State’s Encroachment Permit and the CITY’s requirements. Construction Management services will encompass the Quality Assurance and enforcement of all construction contract requirements. It can be expected that the contractor will be working on site 24 hours per day. CM services are to be provided to enforce construction contract requirements.

3.1. Pre-construction Conferences
CONSULTANT will schedule, prepare the agenda, chair and take minutes of the pre-construction meeting. The meeting will outline project specifics and inform the Contractor of project administration procedures.

3.2. Communications and Correspondence
CONSULTANT will obtain all pertinent information as required to develop a project directory of all key personnel and stakeholders working on the project. CONSULTANT will develop a graphic chart indicating the proper flow of correspondence. CONSULTANT will log all information received from the Contractor and others. Lastly, CONSULTANT will prepare and/or forward appropriate responses, obtaining CITY approval when required.

3.3. Project Changes and Construction Change Order Management CONSULTANT will review potential changes to the project for contractual and technical merit, prepare independent cost estimates and schedule analysis of work, discuss proposed changes with CITY, and negotiate change order costs with the Contractor. CONSULTANT will prepare change orders with all required support documentation for execution by the CITY. CONSULTANT will keep the CITY apprised of cumulative changes in project cost and project duration.

CONSULTANT will negotiate change orders on behalf of the CITY and will use the following approach in assisting & coordinating the process with the CITY:

3.4. Schedule Monitoring
CONSULTANT will develop procedures, using available software, to review the Contractor’s monthly schedule updates for logic, duration, and resource changes. CONSULTANT will notify the Contractor of discovered changes and document the Contractor’s response, for the record.

CONSULTANT will keep the CITY apprised of the Contractor’s current construction schedule.

3.5. Progress / Coordination Meetings
CONSULTANT will conduct weekly progress/coordination meetings, to be attended by the CITY, CITY, the Contractor, CONSULTANT and other invitees. CONSULTANT will request the CITY and the Contractor to submit agenda items for the meetings. Using the proposed agenda items and agenda items developed in house, CONSULTANT will prepare a comprehensive agenda for the meeting and distribute the agenda to all parties scheduled to attend. Following the meeting, CONSULTANT will distribute meeting minutes, requesting either the concurrence of those who

Item 10.

City of Coachella
Avenue 50 Bridge Over Coachella Valley Storm Water Channel Project No. ST-69

ConstrucƟon Management Services
Attachment “A”
Scope of Services
attended, or suggested corrections to the minutes. Minutes will be filed as either approved or amended.

3.6. Payment Recommendations
CONSULTANT will review and approve the Contractor’s monthly progress based on the percentage of work activities complete. The Contractor will submit a certified application for payment to CONSULTANT for final review. Once approved, CITY will prepare a payment application certificate, using software similar to Excel, for approval and execution by the CITY.

3.7. Safety
CONSULTANT will observe contractors’ work area. Contractor is to be informed if unsafe work conditions and/or areas are observed. Immediate shutdown of contractors’ work may be required if conditions endanger property and/or life. Random attendance of contractor’s tailgate meeting.

CONSULTANT will conduct its own bi-weekly staff safety meeting to discuss specific safety procedures and issues relating to current or upcoming construction activities requiring unique safety procedures.

3.8. Environmental Coordination and Biological/Cultural/Paleontological Monitoring
CONSULTANT will review and enforce requirements stipulated in MMRP, ECR, Amended BO and permits issued by regulatory agencies. CONSULTANT will mobilize the services of its subconsultant for Biological Monitoring who will provide a certified Biologist (Monitor).

CONSULTANT will mobilize the services of its sub-consultant for Archaeological and Paleontological Monitoring.

3.9. Submittal Management and Review
CONSULTANT will develop a comprehensive submittal list for distribution to the Contractor and the Designer. CONSULTANT will update and submit status submittal logs for review at each coordination meeting. CONSULTANT will work with the Contractor and Designer (where applicable) to encourage timely submission, review and approval of submittals as outlined in the Contract Documents, prior to inclusion of submitted materials in the progress of the work. In addition, CONSULTANT will perform the engineering reviews and approvals for working drawings and calculations provided by the Contractor in accordance with Sections 5-1.02 and 5-

1.02A of the State Standard Specifications and within the review timeframes as specified in the applicable sections of the contract documents and specifications. The following steps will be taken in reviewing the Contractor’s submittals:

1. Log all submittals by Specification Section.

2. Ensure that the Contractor has provided a complete submittal, coordinated with the work of other trades, and that all deviations have been noted. Submittal is returned to the contractor if it is not complete.

3. Construction Manager reviews submittal for general compliance with the specification.

4. Applicable Submittals are forwarded to Designer for formal review. Submittal status is logged.

5. Submittals sent to Designer are returned to CONSULTANT. Submittal status is logged.

Item 10.

City of Coachella
Avenue 50 Bridge Over Coachella Valley Storm Water Channel Project No. ST-69

ConstrucƟon Management Services
Attachment “A”
Scope of Services

6. CONSULTANT to perform engineering review of submittals consisting of working drawings and calculations furnished in accordance with Sections 5-1.02 and 5-1.02A of the State Standard Specifications. Such submittals shall be reviewed and approved by CONSULTANT’s Resident Engineer in accordance the above sections, other applicable sections of the State Standard Specifications and the Caltrans Inspection Manuals for the associated work (i.e. Falsework, Prestressing, Trenching and Shoring, etc.).

7. Approved submittals are returned to the Contractor for use in work. Submittal status is logged.

8. CONSULTANT to inform Contractor if a re-submittal is required.

3.10. Request for Information (RFI) Management and Review CONSULTANT will receive, log and review all RFIs for completeness and verify the question is reasonable and understandable. CONSULTANT will provide a short technical review of the RFI to determine if the issue is addressed adequately in the contract documents. CONSULTANT will return the RFI if the question is unclear or, in the opinion of CONSULTANT staff, the answer is contained in the contract documents, noting where the requested information can be found in the contract documents. CONSULTANT will track RFIs, using the software similar to Expedition, and facilitate the timely response from the Designer.

3.11. Document Management
CONSULTANT will use a File Index conforming to the Caltrans Construction Manual’s 63- category filing system to log all documents in the project field office. Documents will be scanned into the document control system and attached to the applicable File Index categories. All documents will be maintained in both electronic and hard-copy formats.

3.12. Review Certified Payrolls
CONSULTANT will receive and review certified payrolls from the Contractor and each of its subcontractors. CONSULTANT will check for the “Statement of Compliance” from the Contractor and/or subcontractors, and spot-check wages for each classification of laborer or craftsperson. CONSULTANT will notify the CITY and the Contractor of all discrepancies and/or errors and request a corrected Certified Payroll.

3.13. Storm Water Pollution Prevention Plan (SWPPP)
CONSULTANT will observe the contractor’s work area for general compliance with the SWPPP Best Management Practices (BMP) and notify the contractor if the pollution prevention controls are not in accordance with the SWPPP. Failure to revise and correct conditions will be cause to have the CITY take corrective action. Immediate shutdown of the contractor’s work may be required, if conditions are in non-compliance with the SWPPP or other permit conditions.

4. Construction Inspection Services

4.1. Inspection and Documentation
CONSULTANT will provide experienced and qualified inspectors (qualified by the state of California Department of Transportation) acceptable to the CITY, Caltrans and cities. Inspectors will document the Contractors’ daily activities, manpower loading, on-site equipment and items

Item 10.

City of Coachella
Avenue 50 Bridge Over Coachella Valley Storm Water Channel Project No. ST-69

ConstrucƟon Management Services
Attachment “A”
Scope of Services
considered pertinent to the project. Construction contractor may be working on site 24 hours per day. CM services are to be provided to enforce the construction contract requirements.

CONSULTANT will coordinate and manage the utilization of CONSULTANT’s inspectors for the purpose of providing daily inspections and/or special inspections as deemed necessary and beneficial for proper completion of the project, or, at the CITY’s direction, CONSULTANT will negotiate and enter into sub-consultant agreements with qualified inspectors including special inspectors, as needed and defined in Task 2.5.

4.2. Materials Testing, Geotechnical Engineering Services, Construction Testing & Quality Assurance Program (QAP)
CONSULTANT will coordinate and manage the utilization of the materials and testing laboratory for the purpose of providing laboratory and field-testing of materials in accordance with test methods and frequencies specified in the contract documents, as required by the California Test Methods, and Caltrans’ Quality Assurance Manual.

4.3. Surveying
CONSULTANT will manage all construction survey services necessary for the construction of this project. Resident Engineer will review contractor’s survey staking request for completeness and adherence to the boiler plate of approved survey activities (including interval spacing) and schedule survey staking in a timely manner.

The survey staking services shall conform to Section 11 “Engineering Surveys” and Section 12 “Construction Surveys”, both of the Caltrans Survey Manual, the Land Surveyors Act and the following requirements:

1. Construction staking shall begin no later than two working days after the initial request is made through the CONSULTANT’s Resident Engineer and received by the Land Surveyor; working days will be determined by the Land Surveyor’s standard work week.

2. CONSULTANT will insure that all survey-staking services are coordinated to meet the contractor’s operations schedule; staking requests are submitted and reviewed in a timely manner. Any penalties associated with time delays that are a result of a failure to provide approved staking requests to the Land Surveyor in a timely manner will be borne by the CONSULTANT.

3. CONSULTANT will provide field office support and office space to the survey crews and check field staking notes after staking.

4. Where conflicts between Caltrans guidance and CITY guidance occurs, CITY guidance will be followed.

4.4. Review and maintain “As Constructed Schedule”
CONSULTANT will use the daily inspection reports prepared by CONSULTANT inspectors, the contractors’ schedule, site observations, and other sources of information, to track and document the contractor’s actual progress. The contractor’s baseline critical path schedule or most recent accepted update will be used as a basis for comparing planned versus actual progress. The CPM software described in Section 3 will be used to track the contractor’s progress and build a schedule based on the contractor’s activities.

Item 10.

City of Coachella
Avenue 50 Bridge Over Coachella Valley Storm Water Channel Project No. ST-69

ConstrucƟon Management Services
Attachment “A”
Scope of Services

4.5. Maintain Photographic Records of Construction Progress Using digital photography, and construction video recording cameras, CONSULTANT will record the Contractor's progress during construction on a daily basis or otherwise as approved by the CITY. Care will be taken to record all items and/or conditions that have or may have a bearing on claimed extra work. Still photographs will be labeled with captions indicating subject matter, date taken, and any description required to further clarify the item/issue being photographed.

4.6. Review and Maintain “As Built” Drawings
CONSULTANT will monitor the contractor’s required record drawings on a monthly basis. In addition to monitoring the contractor’s drawings, CONSULTANT will maintain a copy of the contract plans for the project. CONSULTANT will ensure that items that may not normally be shown on the contractor’s set of record drawings, but are of importance to the CITY, and Caltrans are included in the as-built drawings. This information is not necessarily construction related, but is project related and may be important in future maintenance and/or construction projects.

4.7. Final Inspection and Punch-list
CONSULTANT will perform a project inspection of the completed construction following substantial completion. During the inspection, the CONSULTANT will develop a list of contract work requiring correction or rework. The written list of deficient work (punch-list) will be delivered to the CITY and CONTRACTOR within three (3) working days of the final inspection.

The final punch-list will include items to be corrected that were identified previously during the course of construction.

4.8. Final Acceptance – Punch List Assistance
CONSULTANT will coordinate a walk-through with the CITY, the Designer, CITY, and the Contractor. CONSULTANT, with assistance from the CITY, the Designer and CITY will prepare a punch list indicating all deficiencies and/or omissions noted in the walk-through.

CONSULTANT will then forward the punch list to the Contractor for correction of the work in accordance with timelines defined in the contract. CONSULTANT, in conjunction with the CITY and CITY as necessary, will inspect items on the punch list once the Contractor has notified the CONSULTANT that the work is complete. Completed items on the punch list will be signed off by the CONSULTANT. Upon completion of the punch list work the CONSULTANT will notify the CITY that the work is complete and forward a copy of the completed punch list.

5. Construction Closeout Activities

5.1. Contract Closeout
CONSULTANT will turn over all project files, contract correspondence and documents including final logs at time of project completion.

5.2. Project As-Built Drawings
In addition to monitoring the Contractor’s record drawings, CONSULTANT will maintain a copy of up-to-date contract plans for the purpose of aiding the Designer in final review of the record drawings.

Item 10.

City of Coachella
Avenue 50 Bridge Over Coachella Valley Storm Water Channel Project No. ST-69

ConstrucƟon Management Services
Attachment “A”
Scope of Services

5.3. Final Project Report
CONSULTANT will review the project documents and prepare a written report for the CITY. As a minimum, the report will include the following:

1. Names of all organizations involved with the Projects, i.e., CITY managers, City, construction manager, contractor and any other parties that may have a significant part in the construction of the projects.

2. Chronological history of the construction effort, to include all significant dates.

3. Contract amounts at bid time with all other bids in tabular form.

4. Change order history, to include summary statement about each change, negotiated cost of each change and other information deemed necessary by CONSULTANT and the CITY’s Project Manager.

5. Summary of Requests for Information, in tabular or matrix form.

6. Summary of outstanding claims not resolved when the notice of completion is filed.

7. Summary of final contract amount.

8. Final DBE Report.

9. Project photographs.

10. “Lessons learned”

5.4. Final Payment, Final Report of Expenditure Checklist Following completion of the contract work, CONSULTANT will, in accordance with the Designer, determine the final quantities and cost of all outstanding unit price work and all outstanding approved change order work. CONSULTANT will prepare for the CITY and the Contractor, a final balancing change order quantifying the final contract amount. Contractor will include amount of final balancing change order in submission of last certified application for payment, submitted to CONSULTANT. Once approved, CONSULTANT will forward application for payment to the CITY for final approval and processing.

5.5. Audit Support
CITY may be audited one or more times following project close-out. The CITY will issue a future task order to pay for support services during any such audits, should they request these services.

CONSULTANT will assist and/or participate in the audit process at the CITY offices and provide any and all documentation from the project as requested by the auditors, and attend meetings as needed.

6. Field OƯice and Employee Equipment
The Construction Contractor will provide a construction trailer/office facility with sanitary facility, water supply, and air conditioning for the use of CM/CONSULTANT staff and provide venue for weekly construction progress meetings, coordination meetings with local agencies, utility companies, local businesses, residents and other stake holders. Supplies to be provided by the contractor include furniture, phones, computers, fax machine, Internet services, copying/reproduction machine, file cabinets, and site safety equipment required for field staff to perform their work.

Item 10.

Mr. Andrew Simmons
September 15, 2026

Attachment “B”
Design Support During Construction Phase
Scope of Services

Item 10.

City of Coachella
Avenue 50 Bridge Over Coachella Valley Storm Water Channel Project No. ST-69

Design Support During ConstrucƟon Phase
Attachment “B”
Scope of Services
Table of Contents

1. Design Support - General Scope .......................................................................... 2

1.1. Construction Support and Design Coordination ............................................. 2

1.2. Coordination and Communication ................................................................ 2

1.3. Requests for Information (RFIs) ..................................................................... 2

1.4. Submittal and Shop Drawing Review ............................................................. 2

1.5. Construction Change Support ...................................................................... 3

1.6. Field Visits and Construction Observations ................................................... 3

1.7. Design Clarifications and Supplemental Details ............................................ 3

1.8. As-Built and Record Drawing Support ............................................................ 4

2. Quality Control ................................................................................................... 4

3. Schedule and Response Times ............................................................................ 4

4. Assumptions and Limitations .............................................................................. 5

Item 10.

City of Coachella
Avenue 50 Bridge Over Coachella Valley Storm Water Channel Project No. ST-69

Design Support During ConstrucƟon Phase
Attachment “B”
Scope of Services

1. Design Support - General Scope
CONSULTANT shall provide engineering and design support services during the construction phase of the project to assist the CITY, Construction Manager, Resident Engineer, and Contractor in resolving designrelated issues, interpreting contract documents, reviewing proposed changes, and maintaining consistency with the approved project design.

The services shall support timely construction progress while maintaining compliance with the approved plans, specifications, applicable City and Caltrans standards, permits, and project requirements.

1.1. Construction Support and Design Coordination
CONSULTANT shall provide ongoing design support throughout construction, including:
 Coordinate with CITY, the Resident Engineer, Construction Manager, Contractor, and other project stakeholders regarding design-related matters.
 Attend construction progress meetings, design coordination meetings, and other meetings as requested.
 Review and respond to construction-related design questions and requests for clarification.  Interpret the intent of the approved plans, specifications, calculations, and technical documents.  Identify potential design conflicts, constructability issues, and discrepancies between contract documents.
 Coordinate design responses among the various technical disciplines.  Maintain a log of design-related questions, responses, and outstanding issues.

1.2. Coordination and Communication
CONSULTANT shall maintain regular communication with CITY and the project construction team.

CONSULTANT shall designate appropriate technical personnel to respond to design-related issues and shall coordinate responses to avoid conflicting direction to the Contractor.

All formal direction affecting the Contractor's contractual obligations shall be issued through the appropriate CITY representative.

1.3. Requests for Information (RFIs)
CONSULTANT shall provide technical review and responses to RFIs submitted during construction.

Services may include:
 Review RFIs and supporting information provided by the Contractor.  Coordinate with appropriate technical disciplines to develop responses.  Review proposed field conditions and determine whether modifications to the design are warranted.  Prepare written responses, sketches, details, or other supporting information as necessary.  Identify RFIs that may require a contract change, supplemental design, or additional authorization.  Track RFI responses and coordinate timely resolution of outstanding design issues.

RFI responses shall clarify design intent but shall not constitute unauthorized changes to the contract documents.

1.4. Submittal and Shop Drawing Review
CONSULTANT shall review construction submittals related to the design disciplines under the Consultant's responsibility.

Reviews may include:
 Shop drawings.
 Product data.

Item 10.

City of Coachella
Avenue 50 Bridge Over Coachella Valley Storm Water Channel Project No. ST-69

Design Support During ConstrucƟon Phase
Attachment “B”
Scope of Services
 Material data.
 Fabrication drawings.
 Structural details.
 Temporary or permanent design-related submittals.
 Contractor-proposed alternatives.
 Other technical submittals identified by CITY.

CONSULTANT shall review submittals for general conformance with the design intent and applicable contract requirements. CONSULTANT shall not assume responsibility for construction means, methods, sequencing, safety, or Contractor quality control.

1.5. Construction Change Support
CONSULTANT shall assist CITY in evaluating proposed construction changes that involve design considerations.

Services may include:
 Review proposed field changes and Contractor change requests.  Evaluate design impacts associated with differing site conditions or unforeseen conditions.  Prepare engineering recommendations for proposed modifications.  Develop sketches, revised details, calculations, or supplemental design information when authorized.
 Assist CITY in determining whether proposed changes are consistent with the project design and applicable standards.
 Support preparation of technical information for change orders and contract modifications.  Coordinate revised design information with affected disciplines.

Major redesign, substantial revisions to the contract documents, or changes outside the approved scope shall be performed only upon written authorization.

1.6. Field Visits and Construction Observations
CONSULTANT shall provide periodic field support, as requested by CITY, to assist with design-related construction issues.

Field services may include:
 Observe construction activities relevant to identified design issues.  Review existing field conditions.
 Verify dimensions and conditions necessary to develop design responses.  Participate in field investigations with CITY and the Contractor.  Document design-related observations through photographs, sketches, and written correspondence.  Provide recommendations regarding design-related construction issues.

These services are intended to support design coordination and shall not constitute continuous construction inspection or assume the duties of CITY' construction staff.

1.7. Design Clarifications and Supplemental Details
CONSULTANT shall prepare design clarifications and supplemental information required to facilitate construction.

Deliverables may include:
 Design sketches.
 Supplemental details.
 Revised details.

Item 10.

City of Coachella
Avenue 50 Bridge Over Coachella Valley Storm Water Channel Project No. ST-69

Design Support During ConstrucƟon Phase
Attachment “B”
Scope of Services
 Typical sections.
 Technical memoranda.
 Calculations.
 Marked-up drawings.
 Written design clarifications.
 Revised plan sheets, where authorized.

All revisions shall be coordinated with affected disciplines and prepared in accordance with applicable City and Caltrans procedures and project requirements.

1.8. As-Built and Record Drawing Support
CONSULTANT shall support CITY in documenting design-related changes incorporated during construction.

Services may include:
 Review Contractor-provided record information relevant to the Consultant's design.  Incorporate authorized design changes into record drawing information.  Identify revisions resulting from RFIs, change orders, field changes, and supplemental design.  Provide updated electronic files or marked-up drawings as required.  Coordinate record information with CITY' document control requirements.

Deliverables
Potential deliverables under this task include:
 RFI responses.
 Design clarification memoranda.
 Submittal review comments.
 Construction sketches and supplemental details.
 Technical calculations.
 Field investigation documentation.
 Design-related change recommendations.
 Revised or supplemental plan sheets.
 Design change logs.
 Record drawing/as-built information.
 Meeting attendance and meeting documentation, as applicable.

2. Quality Control
All design support documents shall be subject to the Consultant's applicable quality assurance and quality control procedures. Technical responses, calculations, sketches, and revised design documents shall be reviewed by qualified personnel appropriate to the discipline and complexity of the issue.

3. Schedule and Response Times
CONSULTANT shall provide timely responses to construction-related requests in accordance with the project schedule and priorities established by CITY.

Unless otherwise established by the project, the Consultant shall target:
 Routine RFIs: Response within 5 working days.
 Urgent construction issues: Response as soon as practicable, generally within 1–2 working days.  Complex design changes: Schedule to be coordinated with CITY based on the complexity and construction impact.

Item 10.

City of Coachella
Avenue 50 Bridge Over Coachella Valley Storm Water Channel Project No. ST-69

Design Support During ConstrucƟon Phase
Attachment “B”
Scope of Services
Response times are subject to receipt of complete information and availability of necessary field and Contractor information.

4. Assumptions and Limitations
The scope is based on the following assumptions:
 CITY will provide the Consultant with access to current contract documents and available construction records.
 CITY will provide timely notice of RFIs, proposed changes, and other design-related issues.  The Consultant's services will be limited to the disciplines and project elements identified in the Consultant's contract.
 Construction inspection, Contractor quality control, construction management, site safety, and construction means and methods remain the responsibility of the parties assigned those functions under the construction contract.
 Services requiring substantial redesign, permit revisions, major plan revisions, or work outside the approved scope will require separate authorization.
 CONSULTANT will not direct the Contractor's means, methods, sequencing, or safety procedures.

Item 10.

Mr. Andrew Simmons
September 15, 2026

Attachment “C
Cost Proposal

Item 10.

City of Coachella
Avenue 50 Bridge Over Coachella Valley Stormwater Channel Amendment No. 7:

Construction Management Services - Budget Request
Firm Names Descriptions Amendment
Request Amount
AnGenious CM Services - Prime $5,291,510
DESI Labor Compliance/SWPPP Inspection $418,011
MBI Environmental / Biologist $450,573
NV5 Survey Staking Services $421,233
Earth Systems Pacific Material Testing Services $431,648 ZTC Sources Inspection $206,112
OTHER DIRECT COSTS (ODC) Office Supplies and Trucks $197,500 15% Administration Fee $212,508
$7,629,094
Design Support During Construction Phase
Firm Names Descriptions Amendment
Request Amount
AnGenious Prime $200,000
EMI Geotechnical Design $44,171
GFT Structures Design $100,472
MBI Drainage Design $115,114
NV5 Electrical Design $37,240
15% Administration Fee $44,550
$341,547
TOTAL OF AMENDMENT REQUEST $7,970,641.00

TOTAL CM SERVICES AMOUNT

TOTAL DESIGN SUPPORT SERVICES AMOUNT

Item 10.

City of Coachella
Avenue 50 Bridge Over Coachella Valley Stormwater Channel Amendment No. 7:

Other Direct Costs (ODCs)
Description Unit Unit(s)
in month Unit Cost Total
Computer Network Setup 1 $10,000.00 $10,000.00
Office Supplies 1 30 $250.00 $7,500.00
Vehicle # 1 1 30 $1,500.00 $45,000.00
Vehicle # 2 1 24 $1,500.00 $36,000.00
Vehicle # 3 1 18 $1,500.00 $27,000.00
Vehicle # 4 1 12 $1,500.00 $18,000.00
WebCam 2 30 $900.00 $54,000.00
ODCs TOTAL $197,500.00

Item 10.

City of Coachella
Avenue 50 Bridge Over Coachella Valley Stormwater Channel Amendment No. 7:

Construction Management Services - Budget Request
7/26 8/26 9/26 10/26 11/26 12/26 1/27 2/27 3/27 4/27 5/27 6/27 7/27 8/27 9/27 10/27 11/27 12/27 1/28 2/28 3/28 4/28 5/28 6/28 7/28 8/28 9/28 10/28 11/28 12/28 1/29 2/29 3/29 4/29 5/29 Days 22 21 21 22 19 22 20 20 23 22 21 22 21 22 21 21 20 23 21 21 23 20 22 22 20 23 20 22 20 20 22 20 22 21 22 Names
PM/CM Andy 88 84 84 88 76 88 80 80 92 88 84 88 84 88 84 84 80 92 84 84 92 80 88 88 80 92 80 88 80 80 88 80 88 84 88 930,088 Resident Engineer Larry 176 152 176 160 160 184 176 168 176 168 176 168 168 160 184 168 168 184 160 176 176 160 184 160 176 160 160 132 120 88 126 132 1,465,428 Structure Rep. Hien 176 160 160 184 176 168 176 168 176 168 168 160 184 168 168 184 160 176 176 160 184 160 176 160 1,260,939 Sr. Structure Rep. Ju Kim 36 46 53 48 48 56 53 51 53 132,423 Assit. RE/ Inspector Darren 160 184 176 168 176 168 176 168 168 160 184 168 168 184 160 176 176 160 184 160 176 160 160 176 1,076,745 Sr. Insp. Dwaine 88 152 176 160 160 42 42 46 40 44 44 40 46 40 268,286 Scheduler Chetan 40 40 40 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 157,595 Total 88 84 84 428 466 709 632 792 5,291,510
FY 2026/27 FY 2027/28 FY 2028/29
Construction Phase Close-out Phase
TOTAL
AMOUNT

Item 10.

Local Assistance Procedures Manual Exhibit 10-H1
Cost Proposal
Note: Mark-ups are Not Allowed ☐ Subconsultant ☒ 2nd Tier Subconsultant Consultant
Project No. Date April 15, 2026

DIRECT LABOR
Hours Actual Hourly Rate Total
1200 $ 79.00 $ 94,800.00
232 $ 90.00 $ 20,880.00
500 $ 40.00 $ 20,000.00
$ -
$ -
$ -
$ -
$ -
$ -
LABOR COSTS (based on 24-month project)
a) Subtotal Direct Labor Costs $ 135,680.00
b) Anticipated Salary Increases (see page 2 for calculation) $ 678.40 c) TOTAL DIRECT LABOR COSTS $ 136,358.40

INDIRECT COSTS
d) Fringe Benefits (Rate: 44.13% $ 60,174.96
f) Overhead (Rate: 112.61% $ 153,553.19
h) General and Administrative (Rate: 0.00% $ -
$ 213,728.16
q) FIXED FEE 10.00% k) TOTAL FIXED FEE [(c) + (j)] $ 35,008.66 l) CONSULTANT’S OTHER DIRECT COSTS (ODC) – ITEMIZE (Add additional pages if necessary) Unit Unit Cost Total
Mile $ 0.73 $ 32,915.00
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ 32,915.00
m) SUBCONSULTANTS’ COSTS (Add additional pages if necessary) $ -
$ 32,915.00
$ 418,010.21
Chia-Chi Wang, Michael Ervolina
Chia-Chi Wang, Michael Ervolina
j) TOTAL INDIRECT COSTS [(e) + (g) + (i)]
Subconsultant 2:
) e) Total Fringe Benefits [(c) x (d)]
) i) Gen & Admin [(c) x (h)]
) g) Overhead [(c) x (f)]
m) TOTAL SUBCONSULTANTS’ COSTS
Description of Item Quantity
Mileage Reimbursement per IRS Rate 45400
l) TOTAL OTHER DIRECT COSTS
Subconsultant 1:

TOTAL COST [(c) + (j) + (k) + (n)]
EXHIBIT 10-H1 COST PROPOSAL Page 1 of 3

ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (DESIGN, ENGINEERING AND ENVIRONMENTAL STUDIES)
Classification/Title Name
Dynamic Enginieering Services, Inc.

Prime Consultant
City of Coachella
Ave 50 Bridge Over Coachella Valley Stormwater Channel
City Project No.: ST-69
Electrical Inspection
SWPPP Review and Inspection
Labor Complinace Monitoring
Matthew Eddy, Michael Roush
n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS [(l)+(m)] NOTES:

1. Key personnel must be marked with an asterisk (*) and employees that are subject to prevailing wage requirements must be marked with two asterisks (**).

All costs must comply with the Federal cost principles. Subconsultants will provide their own cost proposals.

2. The cost proposal format shall not be amended. Indirect cost rates shall be updated on an annual basis in accordance with the consultant’s annual accounting period and established by a cognizant agency or accepted by Caltrans.

3. Anticipated salary increases calculation (page 2) must accompany.

January 2018

Item 10.

Local Assistance Procedures Manual Exhibit 10-H1
Cost Proposal
Certification of Direct Costs:

1. Generally Accepted Accounting Principles (GAAP)

2. Terms and conditions of the contract

3. Title 23 United States Code Section 112 - Letting of Contracts

4. 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures

5. 23 Code of Federal Regulations Part 172 - Procurement, Management, and Administration of Engineering and Design Related Service

6. 48 Code of Federal Regulations Part 9904 - Cost Accounting Standards Board (when applicable) Local governments are responsible for applying only cognizant agency approved or Caltrans accepted Indirect Cost Rate(s).

Prime Consultant or Subconsultant Certifying:

Name: Title *:

Signature : 4/15/2026
Email:

Address:

List services the consultant is providing under the proposed contract:
*An individual executive or financial officer of the consultant’s or subconsultant’s organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract.

Electrical related submittal/RFI review and QA Inspection SWPPP submittal reivew and monthly field inspection
CPR verification and Labor Compliance monitoring
Exhibit 10-H1 Cost Proposal Page 3 of 3
I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements:

All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements. Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement.

Date of Certification (mm/dd/yyyy):

Phone Number:
6 Latitude Way, Suite 112, Corona, CA 92881
[email protected]
Chia-Chi Wang Project Manager
951-892-1420
January 2018

Item 10.

CITY OF COACHELLA COST PROPOSAL Exhibit 10-H1 Page 1 of 4 Ave 50 Bridge over CVSC
Prime Consultant Subconsultant 2nd Tier Sub
Consultant Earth Mechanics, Inc.

Project No. Contract No. TBD Date 15-Sep-26

DIRECT LABOR
Hours Hourly Rates Total
Principal/PM 52 $109.10 $5,673.20
Principal Engineer / Geologist - $83.50 $0.00
Senior Engineer / Geologist 104 $74.50 $7,748.00
Sr. Project Engineer / Geologist - $63.40 $0.00
Project Engineer / Geologist - $55.80 $0.00
Sr. Staff Engineer / Geologist - $55.70 $0.00
Staff Engineer / Geologist - $43.80 $0.00
Senior Technician - $56.00 $0.00
$13,421.20 156

LABOR COSTS
a) Subtotal Direct Labor Costs $13,421.20
b) Anticipated Salary Increases (see page 2 for sample) $403.84 c) TOTAL DIRECT LABOR COSTS [(a) + (b)] $13,825.04

FRINGE BENEFITS
d) Fringe Benefits (Rate: 79.45% ) e) Total Fringe Benefits [(c) x (d)] $10,984.00

INDIRECT COSTS
f) Overhead (Rate: 106.01% ) g) Overhead [(c) x (f)] $14,655.93 h) General and Administrative (Rate: 0.00% ) i) Gen & Admin [(c) x (h)] $0.00 j) Total Indirect Costs [(e) + (g) + (i)] $25,639.93
FIXED FEE (Profit)
q) (Rate: 10.00% ) k) TOTAL FIXED PROFIT [(c) + (j)] x (q)] $3,946.50 l) OTHER DIRECT COSTS (ODC)
Description Quantity Unit Unit Cost Total
$0.00
$0.00
Mileage 1000 Mile $0.760 $760.00
$0.00
l) TOTAL OTHER DIRECT COSTS $760.00
m) Subconsultants:
m) TOTAL SUBCONSULTANT'S COSTS $0.00
n) Total Other Direct Costs Including Subconsultants [(l) + (m)] $760.00 TOTAL COST [(c) + (j) + (k) + (n)] $44,171.47
Classification/Title Name
LPP 15-01 January 14, 2015

Item 10.

Task Rate Units Cost Total Task Rate Units Cost Total
Preconstruction Masonry
Meetings - Field Supervisor 146.68 $ 8 1,173.44 $ Masonry Inspection - $ Setup- Staff Professional 150.26 $ 8 1,202.08 $ Coring - $ Submittal Reviews 292.40 $ 6 1,754.40 $ Trip Charge - $ - $ Site Visits 146.68 $ - $ - $
Trip Charge - $ 2 - $ GAMMA-GAMMA Testing
$ GG Logging of Each Pile 105,974.00 4,129.92 $ 1 105,974.00 $ Grading - Backfill/Structures/Site Sampling .

Compaction Testing / Obs. 170.00 $ 240 40,800.00 $ Trip Charge - $ Sampling 170.00 $ - $ 105,974.00 $
Trip Charge - $ 15 - $ Backup Laboratory
$ 40,800.00 ASTM D 1557-4" 240.00 $ 8 1,920.00 $
Streets, Parking & Drives ASTM D 1557-6" 260.00 $ 4 1,040.00 $ Compaction Testing / Obs. 170.00 $ 160 27,200.00 $ Concrete Containers 2.00 $ 320 640.00 $ Sampling 170.00 $ 16 2,720.00 $ Gradation 200.00 $ 60 12,000.00 $ Asphalt Sampling / Testing 170.00 $ 120 20,400.00 $ Cleanliness 200.00 $ 40 8,000.00 $ Trip Charge - $ 54 - $ Sand Equivalent 165.00 $ 20 3,300.00 $ $ 50,320.00 Asphalt Extraction 300.00 $ 8 2,400.00 $
Underground Hveem Max Density 441.00 $ 8 3,528.00 $
Compaction Testing / Obs. 170.00 $ 40 6,800.00 $ Hveem Stability 265.00 $ 8 2,120.00 $ Sampling 170.00 $ 24 4,080.00 $ Concrete Sampling Equipment/day 120.00 $ 40 4,800.00 $ Trip Charge - $ 16 - $ Concrete Compression 45.00 $ 320 14,400.00 $ $ 10,880.00 C33 Testing 1,200.00 $ 5 6,000.00 $
Concrete Nuclear Gauge/day 120.00 $ 85 10,200.00 $
Inspection / Sampling/ / Testing 170.00 $ 300 51,000.00 $ Cooling Box/pour 50.00 $ 40 2,000.00 $ Batch Plant Inspection 87.65 $ 300 26,295.00 $
Rate Escalation (Incl. DIR) Beyond
December 31, 2026 (7.5%) $ 13,326.70
On Remaining
Staff Hours
Sample Assist / Pickup / Delivery 170.00 $ 80 13,600.00 $ Enviromental Recycling Fees 2.10 $ 320 672.00 $ Anchor Bolt Inspection Mileage 0.76 $ 1480 1,124.80 $
Anchor Bolt Testing - $ 87,471.50 $
Trip Charge - $ 120 - $ Project Management/Engineering
$ 90,895.00
Reinforcing Steel Field Service Supervisor 146.68 $ 96 14,081.28 $ Inspection - $ Staff Professional
Material ID - On Site - $ Principal Engineer (GE) 292.40 $ 40 11,696.00 $ Material ID - Off Site - $ Certified Payroll 80.00 $ 130 10,400.00 $ Trip Charge - $ - $ Trip Charge - $ - $
$ - $ 36,177.28
Structural Steel Reports
Shop Welding Inspection - $ Grading / Testing / Inspections 2,500.00 $ 2 5,000.00 $ Field Welding Inspection - $ DSA 291 1,500.00 $ - $
Material ID - $ DSA 293 1,500.00 $ - $
HS Bolt Test / Inspection - $ 5,000.00 $
Non Destructive Testing - $
Trip Charge - $ - $ Total
$ -
Actual fees will be based on a time and material basis and may be somewhat more or less than shown on the cost estimate sheet. The calculated fees will be based upon the number of site visits requested, additional work not included in this scope of services, and the efficiency of the contractor.
$ 431,647.70

COST ESTIMATE SHEET - FAR
Project: Avenue 50 Bridge Over Coachella Valley Stormwater Channel (CVSC) Location: Ave 50 & HWY 86 Coachella, CA 92236
QA Testing and Inspections
Proposal Number: BER-26-9-001R

Item 10.

CITY OF COACHELLA COST PROPOSAL Exhibit 10-H1 Page 1 of 4 Avenue 50 Bridege Over CVSC
Prime Consultant Subconsultant 2nd Tier Sub
Consultant GFT, Inc.

Project No. Contract No. TBD Date 2-Sep-26

DIRECT LABOR
Hours Hourly Rates Total
Project Manager 8 $120.00 $960.00
Senior Bridge Engineer 88 $109.02 $9,593.76
Engineer II 72 $65.16 $4,691.52
Engineer II 64 $66.22 $4,238.08
Senior CAD Technician 128 $73.36 $9,390.08
Engineer I 40 $44.42 $1,776.80
Engineer II 40 $50.82 $2,032.80
Engineer I 40 $41.84 $1,673.60
Admin Assistant 80 $46.92 $3,753.60
$38,110.24 560

LABOR COSTS
a) Subtotal Direct Labor Costs $38,110.24
b) Anticipated Salary Increases (see page 2 for sample) $0.00 c) TOTAL DIRECT LABOR COSTS [(a) + (b)] $38,110.24

FRINGE BENEFITS
d) Fringe Benefits (Rate: 50.66% ) e) Total Fringe Benefits [(c) x (d)] $19,306.27

INDIRECT COSTS
f) Overhead (Rate: 86.39% ) g) Overhead [(c) x (f)] $32,923.06 h) General and Administrative (Rate: ) i) Gen & Admin [(c) x (h)] $0.00 j) Total Indirect Costs [(e) + (g) + (i)] $52,229.32
FIXED FEE (Profit)
q) (Rate: 10.00% ) k) TOTAL FIXED PROFIT [(c) + (j)] x (q)] $9,033.96 l) OTHER DIRECT COSTS (ODC)
Description Unit(s) Unit Cost Total
Copy/Reprographics 5 Submittals $100.000 $500.00
Mails 5 Each $50.00 $250.00
Mileage 600 Miles $0.580 $348.00
$0.00
l) TOTAL OTHER DIRECT COSTS $1,098.00
m) Subconsultants:

0.00%
m) TOTAL SUBCONSULTANT'S COSTS $0.00
n) Total Other Direct Costs Including Subconsultants [(l) + (m)] $1,098.00 TOTAL COST [(c) + (j) + (k) + (n)] $100,471.52
Rachel Lopez
Classification/Title Name
Ayman Salama
Andre Issa
Alvin Yep
Deena Salama
Jaime Garcia
Shunji Jiang
Paula Johnson
Andre Castillo
LPP 15-01 January 14, 2015

Item 10.

To: Andy Cheah, PE
From: Brad Losey, PE
Date: September 15, 2026
Subject: Internal Proposal Request Design Construction Support Project: Ave 50/SR-86 Interchange Project, Phase 2, Coachella, CA for Angenious Engineering Services (for City of Coachella)
Andy,
As requested, this memorandum presents the tasks to support Design Construction Support for the proposed Ave 50/SR-86 Interchange Project located at the intersection of Ave 50 and SR-86 in the City of Coachella.

PROPOSED SCOPE OF WORK
TASK 1: CONSTRUCTION SUPPORT ENGINEERING
Michael Baker will review and respond to Bidder Questions, RFI’s, and materials submittals. The level of effort assumed for each element are as follows:

Bidder Questions: 16 hours
RFI’s (10 assumed): 20 hours
Materials Submittals (10 assumed): 20 hours
Should the hours required to answer the above listed items exceed the assumed budget, additional budget will be requested where appropriate.

TASK 2: AS BUILT PLANS
Michael Baker will update the design plans with as-built information for each sheet prepared by Michael Baker based on redlines provided by the contractor. Michael Baker will not be responsible for preparing redlines based on emails, phonecalls or RFIs. All redlines will be provided by the contractor for the assumed level of effort. If redlines are not provided, additional budget to prepare the redlines prior to As-Built Plan preparation will be required.

Level of Effort: 30 hours. review and respond to Bidder Questions, RFI’s, and materials submittals. The level of effort assumed for each element are as follows:

TASK 3: PROJECT MEETINGS AND MANAGEMENT
Michael Baker’s Project Manager, will manage the tasks outlined above and will maintain close communication throughout the project to ensure that tasks are completed within the schedule and budget parameters. The Michael Baker project team will participate in project team meetings, as

Item 10.
needed, with County to discuss project progress and any issues that arise. Michael Baker assumes a virtual project kick-off meeting with the selected contractor and virtual meetings over a 6-month period.

Michael Baker will also perform contract management functions under this task, including project team coordination, communications with County, and project tracking. This task also provides for the administration of the contract including billing and accounting functions by Michael Baker’s staff.

Assumptions and Exclusions:
 This task does not include time for an on-site meeting.

SCHEDULE
We are prepared to begin work immediately upon approval of this scope or work and receipt of an approved task order. We have the staff immediately available to commit to this project. The scope of work provided above would be scheduled and implemented when further construction details are available to comply with scheduling and reporting requirements included in the SAA.

When further details regarding construction timing is available, Michael Baker will schedule preconstruction surveys and report submittals accordingly.

PROJECT FEE
Table 2 provides a breakdown of costs per task included in the Scope of Work.

Item 10.

TABLE 2: PROJECT FEE
Task
#
Task Description Labor ODCs* Fee
1 Construction Support Engineering $98,310 $0 $98,310
2 As Built Plans $5,430 $0 $5,430
3 Project Management, Meetings,
and Coordination $11,374 $0 $11,374

TOTAL FEE $15,114 $0 $115,114
* Other direct costs include travel expenses for field surveys, vehicle mileage (standard IRS rate), field supplies, document reproduction, and messenger/mailing services.

Item 10.

To: Andy Cheah, PE
From: Brad Losey, Art Popp, Anisha Malik, and Travis Whitney Date: September 15, 2026
Subject: Internal Proposal Request for Natural Resources Services Project: Ave 50/SR-86 Interchange Project, Phase 2, Coachella, CA for Angenious Engineering Services (for City of Coachella)
Andy,
As requested, this memorandum presents the tasks to support construction implementation, and environmental compliance for the proposed Ave 50/SR-86 Interchange Project located at the intersection of Ave 50 and SR-86 in the City of Coachella.

Several pre- and during-construction requirements are included in the project’s Streambed Alteration Agreement issued by California Department of Fish and Wildlife, as well as permits from the U.S. Corps of Engineers and Regional Water Quality Control Board. This scope of work captures the pre- and during-construction requirements but does not include any postconstruction related items such as habitat restoration implementation.

PROPOSED SCOPE OF WORK
TASK 1: OFFSITE MITIGATION SITE DUE DILIGENCE REVIEW AND AGENCY

COORDINATION
Compensatory mitigation for project impacts to jurisdictional water was previously anticipated to allow purchase of mitigation bank credits. However, since issuance of the project’s regulatory permits this option is no longer viable. This task will identify and screen feasible offsite permitteeresponsible mitigation properties that can meet compensatory mitigation requirements and support timely progression into mitigation planning and agency review.

Michael Baker shall perform a due diligence review of potential mitigation areas to support selection of a feasible permittee-responsible mitigation site to meet the 6.84 acres of preservation of streambed and stream-associated ephemeral wash habitat required for the project prior to preparation of the Mitigation Site Enhancement Plan. This task is intended to screen candidate properties for general suitability as provided by Coachella Valley Conservation Commission, identify key ownership and access constraints, and coordinate early with CDFW so that the project team can focus plan development on a site with a reasonable path forward through the mitigation land review process.

Item 10.

Phase I: Records Review and Comparative Screening
Under this task, Michael Baker will review available background information for candidate mitigation areas and complete a planning-level screening of the parcels under consideration to comply with Streambed Alteration Agreement (LSAA) Conditions 3.1.1-3.1.4. The review will focus on ownership, access, known or readily apparent encumbrances, site context, and any obvious issues that could affect feasibility of using the property for permittee-responsible mitigation. This task is intended to support early decision-making and does not replace formal title, legal, survey, or escrow review that may be required later in the CDFW property acceptance process.

This task shall include:
• Candidate mitigation area screening. Review of available information for up to three candidate mitigation areas to determine whether each property appears viable for further evaluation as a permittee-responsible mitigation site within the Whitewater River watershed context.
• Parcel ownership review. Compilation and review of readily available parcel ownership information and assessor parcel references for the candidate site(s) to help confirm who controls the property and whether the site appears capable of advancing into more formal mitigation land review.
• Access constraints review. Planning-level review of known or apparent access constraints affecting the candidate mitigation area(s), including whether legal access appears to exist, whether access routes may need to be established or documented, and whether site accessibility could affect implementation or long-term management. • Constraint identification. Identification of major known or apparent constraints that could affect suitability of the property for mitigation planning, such as overlap with existing encumbrances, incompatible site conditions, visible land use conflicts, or other issues that may complicate site eligibility, acceptance, protection, or management. • Coordination with CDFW. Early coordination with CDFW regarding the proposed candidate mitigation area(s), including discussion of the site review pathway, mitigation land package expectations, and the level of information needed to support site acceptance before development of the mitigation planning documents. • Review process prior to mitigation plan development. Preparation of a due diligence summary that documents the review findings for the candidate area(s), identifies key follow-up items needed before plan development, and recommends whether a candidate site should advance into preparation of the Mitigation Site Enhancement Plan and LongTerm Management Plan. • Mitigation planning coordination strategy. Development of a recommended path forward for the selected candidate site, including the anticipated order of coordination steps, supporting materials to be assembled, and major information gaps that should be resolved before formal mitigation plan preparation begins.

Item 10.

Phase II: Field Reconnaissance
Following desktop review and coordination with CDFW and CVCC, baseline biological shall be prepared for the final proposed sites. These surveys include vegetation community mapping and planning-level review of aquatic resources to inform site screening and agency coordination. Due to the varying number of potential sites, this task includes up to five days of field surveys. Findings will be incorporated into the final memorandum.

Screening will consider whether candidate properties could feasibly support the required compensatory mitigation approach, including preservation and any associated enhancement or management components that may be required by the resource agencies. Following coordination with CDFW on the potential mitigation sites, a site walk will be scheduled to confirm their acceptance of specific parcels and advance into formal mitigation planning.

Assumptions and Exclusions: Ownership must be confirmed and coordinated prior to conducting site visits to ensure Michael Baker staff are authorized to be on site. This task includes up to two (2) field days for vegetation mapping and jurisdictional review of the sites. This task assumes candidate parcels will be identified by the client/project team, and that sufficient landowner/representative coordination will occur to obtain access authorization for site reconnaissance. Delays in parcel identification, owner responsiveness, or site access authorization may affect schedule and level of effort. This task primarily focuses on planning-level due diligence and coordination to help identify a viable mitigation area for subsequent plan development, but it does not include preparation of a preliminary title report, Phase I Environmental Site Assessment, Mineral Risk Assessment, formal legal access documents, land survey products, conservation easement drafting, deed preparation, title insurance, escrow instructions, PAR/endowment calculation, or closing documentation unless separately authorized.

However, support for these items may be provided under a separate scope and fee by Michael Baker and our teaming partners. Additionally, this task includes one site visit with the agencies to confirm acceptance of the mitigation site.

This task includes time to respond to 2 rounds of comments by County, USFWS, and/or CDFW on the technical memorandum before accepted as final.

Deliverable: Two drafts and one final Offsite Mitigation Area Technical Memorandum summarizing the screening methods, candidate parcel comparison, key site constraints and data gaps, agency coordination completed with CDFW, and recommendation on which site(s) should advance into further evaluation and mitigation plan development.

TASK 2: MITIGATION SITE ENHANCEMENT PLAN
To comply with CDFW Measure 3.1.5 included in the LSAA, Michael Baker will prepare a Mitigation Site Enhancement Plan (MSEP), also referred to as an off-site Habitat Mitigation and Monitoring Plan. The MSEP shall be prepared in accordance with the Corps’ Los Angeles District Mitigation guidelines and Monitoring Requirements, dated April 19, 2004; Mitigation Rule (33 C.F.R. Part 332; 73 FR 19670-19687 (April 10, 2008)), the Corps’ LA District’s 2015 Mitigation

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Guidelines, and the State Water Resources Control Board’s 2019 State Policy for Water Quality Control: State Wetland Definition and Procedures for Discharges of Dredged or Fill Material to Waters of the State. The MSEP shall discuss:
 Responsibilities and qualifications of the personnel to implement and supervise the plan. The responsibilities of the Applicant that would supervise and implement the plan shall be specified.
 Baseline Information. Site conditions will be documented for both the Project’s impact areas, off-site mitigation opportunities, as well as surrounding locations comprised of native habitat that can be used as reference.
 Site preparation and implementation. Based on CDFW discussions, the mitigation will focus on preservation and minor enhancement of the chosen site. Site preparation may include: (1) protection of existing native species; (2) trash and weed removal; and (3) seed mix application (as needed).
 Schedule. A schedule shall be developed which includes planting in late fall and early winter (between October 1 and January 30) or dictated by the regulatory agencies.  Maintenance plan/guidelines. The Maintenance Plan shall include: (1) weed control; (2) herbivory control; (3) trash removal; and (4) maintenance training.  Monitoring Plan. The Monitoring Plan shall be described to include: (1) quarterly qualitative monitoring (i.e., photographs and general observations); (2) spring quantitative monitoring (i.e., randomly placed transects); (3) performance criteria, as approved by the above-listed resource agencies; and (4) annual reports, which shall be submitted to the resource agencies on a yearly basis, for five years.
 Adaptive Management Plan. General procedures for adaptive management shall be outlined based on known challenges within the area (i.e., drought stress, invasive pest mitigation, herbivory). Following quantitative site assessments, patterns and trends related to site development will be reviewed and recommendations shall be made to correct any issues identified.

Pursuant to agency requirements, the MSEP will include a maximum of five (5) exhibits to enhance the written text and clarify the approach. Exhibits are anticipated to include: 1) Regional Vicinity Map; 2) Site Vicinity Map; 3) Project Impacts Map, 4) Mitigation Site Plan; and 5) On-Site Photographs. This task includes time for Geographic Information Systems (GIS) analysis.

Preparation of Final MSEP
This task includes response to comments and revisions associated with client and/or regulatory agency reviews. Michael Baker shall provide regulatory services for the completion of the HMMP. The processing shall include required correspondence or telephone calls between the reviewing staff related to the HMMP. Typically, agency comments are responded to via email;

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however, this task includes one (1) round of formal (written and hard copy submittal) response to comments as needed.

Assumptions and Exclusions: This task does not include implementation or monitoring efforts for the five-year mitigation program.

Deliverable: Draft MSEP (PDF) and Final MSEP (PDF).

TASK 3: LONG TERM MANAGEMENT AND MONITORING PLAN
To comply with CDFW Measure 3.1.6 included in the LSAA, Michael Baker will prepare a Long Term Management and Monitoring Plan (LTMP) for the off-site mitigation project. This LTMP shall be prepared to ensure that the habitats are sustained or surpassed in perpetuity. The LTMP shall at minimum include the following for compliance:

1. Estimated description of the physical conditions of the mitigation site (at sign-off), including water resources and habitat types, and a map that identifies the location of the site;

2. Goals related to sustaining habitat quality, wildlife usage, and overall function of the mitigation site; and,

3. Management strategies proposed to meet those goals, including but not limited to fencing, invasive species management, trash and trespass control, and resource monitoring using a monitoring and management schedule, adaptive management plans, strategies to address foreseeable site disturbances (e.g., dumping, wildfires, unauthorized recreational activities, etc.), and maintenance of signage and fencing.

A draft LTMP will be provided to the Client for review prior to submittal to CDFW. This task includes two (2) rounds of revisions following the initial draft.

Assumptions and Exclusions: The Client will provide the Property Analysis Record (PAR) or equivalent analysis for CDFW to review. This task does not include time for long-term monitoring and reporting of the site.

Deliverable: Draft LTMP (word and PDF) and Final LTMP (word and PDF).

TASK 4: ON-SITE HABITAT MITIGATION AND MONITORING PLAN
To comply with CDFW Measure 3.3 included in the LSAA, Michael Baker shall prepare a temporary impact Habitat Mitigation and Monitoring Plan (HMMP) for the project site. The HMMP is designed to document compensatory mitigation to offset the project’s original jurisdictional impacts. The HMMP shall be prepared in accordance with the Corps’ Los Angeles District Mitigation guidelines and Monitoring Requirements, dated April 19, 2004; Mitigation Rule (33 C.F.R. Part 332; 73 FR 19670-19687 (April 10, 2008)), the Corps’ LA District’s 2015 Mitigation Guidelines, and the State Water Resources Control Board’s 2019 State Policy for Water Quality Control: State Wetland Definition and Procedures for Discharges of Dredged or Fill Material to Waters of the State. The Plan shall discuss:

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 Responsibilities and qualifications of the personnel to implement and supervise the plan. The responsibilities of the Applicant that would supervise and implement the plan shall be specified.
 Baseline Information. Site conditions will be documented for both the project’s temporary impact areas, potential on-site mitigation locations, as well as surrounding locations comprised of native habitat that can be used as reference for the HMMP.  Site preparation and planting implementation. Based on agency direction on mitigation type, site preparation may include: 1) impacted areas will be returned to original contours, 2) decompaction to encourage the re-establishment of native vegetation, 3) the control of all non-native plant species, and 4) a hydroseed mix appropriate to wetland and riparian vegetation within the project area, consisting entirely of seeds of native species.  Schedule. A schedule of mitigation activities.
 Maintenance plan/guidelines. The Maintenance Plan shall include: (1) weed control; (2) herbivory control; (3) trash removal; (4) irrigation system maintenance (if required); (5) maintenance training; and (6) replacement planting.
 Monitoring Plan. The Monitoring Plan shall be described to include: (1) qualitative monitoring (i.e., photographs and general observations); (2) quantitative monitoring (i.e., randomly placed transects); (3) performance criteria, as approved by the above-listed resource agencies; (4) reporting timeline and requirements; and (5) annual reports, which shall be submitted to the resource agencies on a yearly basis, for five years. This task does not include monitoring of the restoration sites.
 Adaptive Management Plan. General procedures for adaptive management shall be outlined based on known challenges within the area (i.e., drought stress, invasive pest mitigation, herbivory). Following quantitative site assessments, patterns and trends related to site development will be reviewed and recommendations shall be made to correct any issues identified.

Pursuant to agency requirements, the HMMP will include a maximum of five (5) exhibits to enhance the written text and clarify the approach. Exhibits are anticipated to include: 1) Regional Vicinity Map; 2) Site Vicinity Map; 3) Project Impacts Map; 4) Mitigation Site Plan; and 5) On-Site Photographs. This task includes time for Geographic Information Systems (GIS) analysis.

Assumptions and Exclusions: This task includes one field day consisting of two (2) restoration ecologists to review and document the on-site mitigation locations. This task assumes one (1) round of formal (written and hard copy submittal) response to agency comments as needed, and two rounds of review/revisions to the HMMP is accepted before final by the Client. This task does not include survey-accurate drawings, planting plans, or irrigation plans stamped by a landscape architect or restoration engineer. These services can be provided under a subsequent scope and cost.

Deliverables: Draft HMMP (PDF) and Final HMMP (PDF)
TASK 5: EDUCATION PROGRAM TRAINING
To comply with CDFW Measure 2.8 included in the SAA, Michael Baker will prepare an Education Program that will be presented to all project personnel prior to the initiation of project activities.

The Education Program will include a discussion of the habitats and special-status species that

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are known or likely to occur on and adjacent to the project site, any specific measures to protect such species, and what to do if the species is observed. Project specific measures to avoid or minimize impacts to biological resources and a discussion regarding invasive species, in accordance with Measure 2.8.1 will be included.

It is anticipated that an initial presentation of the Education Program will be provided at the project kick-off safety meeting held on-site immediately prior to construction. Spanish-language translation will be provided, if needed. The Education Program will be prepared as a pamphletstyle hand out that will be printed and distributed to project personnel and used to educate any new personnel that join the project after the initial Education Program training is provided. Logs of all project personnel that have completed the Education Program training will be maintained.

Assumptions and Exclusions:
 Michael Baker will provide 25 hard copies of the training for the initial training.  This task does not include time to present the Education Program at a project kickoff/tailgate meeting. Time for presentation of the Education Program will be conducted as part of construction monitoring.

Deliverable: Microsoft Word and PDF of Education Program training submitted electronically, and 25 hard copies of the training provided at initial project kick-off.

TASK 6: PRE-CONSTRUCTION NESTING BIRD SURVEYS
To comply with Measure 2.11.2, qualified Michael Baker biologists will conduct a pre-construction survey for nesting birds encompassing all suitable areas, including trees, shrubs, bare ground, burrows, cavities, and the bridge structure no more than 3 days prior to the initiation of project activities addressed by the Notification, regardless of time of year. If an active nest is found, 300 or 500-foot nest buffers will initially be set per Measure 2.11.3; however, it is also anticipated the qualified biologists will delineate an appropriate avoidance buffer around the nest based on their best professional judgement and experience. Buffers will be delineated with visible flagging and/or stakes so they are clear to all project personnel and will remain in place throughout construction as determined necessary by the biologist, or until the nest is no longer active. The construction foreman and crew will immediately be informed of the presence of an active nest and the biologist will mark/delineate the nest buffer in the field.

Results of the pre-construction nesting bird survey will be emailed to the County with a survey report summarizing the methods and results of the pre-construction survey prepared and submitted to the City within 5 days following conclusion of the final survey. Any subsequent nest monitoring or status checks will be conducted during construction monitoring and information regarding active nests documented in Daily Monitoring Reports.

Assumptions and Exclusions:
 This task provides for one pre-construction nesting bird survey completed by two biologists. Should construction start more than three days after survey completion, a new survey would be required.

Deliverable: The Nesting Bird Survey Report will be submitted electronically in Microsoft Word and PDF formats.

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TASK 7: BURROWING OWL HABITAT ASSESSMENT
To comply with Measure 2.12.1, qualified Michael Baker biologists will conduct a habitat assessment for burrowing owl at least 60 days prior to the initiation of project activities. The Habitat Assessment will be conducted pursuant to the 2012 Staff Report1 guidelines and cover the project site and an appropriate buffet. Biologists will utilize binoculars to survey adjacent suitable habitats that may not be accessible. A report summarizing the methods and results of the habitat assessment will be finalized for submittal to CDFW within 10 days of survey completion.

Assumptions and Exclusions:
 This task provides for 1 site visit by 2 biologists to complete the burrowing owl habitat assessment. If suitable habitat is determined present, biologists will simultaneously conduct a focused survey for burrowing owl.

Deliverable: The Burrowing Owl Habitat Assessment survey report will be submitted electronically in Microsoft Word and PDF formats.

TASK 8: BURROWING OWL FOCUSED SURVEYS
To comply with Measure 2.12.2, qualified Michael Baker biologists will conduct focused surveys for burrowing owls if suitable habitat for the species is identified during the Habitat Assessment.

Focused surveys would follow guidelines in the 2012 Staff Report and in consideration of survey guidance included in this measure regarding breeding season vs non-breeding season surveys.

Following completion of focused surveys, Michael Baker will prepare a survey report in accordance with the 2012 Staff Report and submit the report to CDFW within 10-21 days of survey completion, or at least 21 days prior to commencement of project activities.

Assumptions and Exclusions:
 It is assumed that the burrowing owl habitat assessment will identify the presence of suitable habitat, requiring the focused burrowing owl surveys included in this task.  This task provides for 3 surveys, each completed by two biologists. The first focused survey will be conducted during the habitat assessment. This task provides for the remaining 3 surveys required to comply with minimal survey requirements of the 2012 Staff Report.

Deliverable: The Burrowing Owl Survey Report will be submitted electronically in Microsoft Word and PDF formats.

TASK 9: BURROWING OWL AVOIDANCE AND MONITORING PLAN
To comply with Measure 2.12.5, in the event burrowing owl are detected during pre-construction surveys or occupy the project area after project activities have started, Michael Baker biologists will prepare a Burrowing Owl Avoidance and Monitoring Plan. This plan will be prepared in accordance with Measure 2.12.5 and submitted to the County and CDFW for review and approval no less than 30 days prior to the initiation of any project activities. The plan would detail number 1 California Department of Fish and Game. 2021. Staff Report on Burrowing Owl Mitigation. March 7. 36 pp.

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and location of occupied burrows and detail avoidance actions and monitoring efforts for implementation during construction.

Assumptions and Exclusions:
 No site visit is included to complete this task. It is assumed sufficient field data on burrowing owl number and location will have been collected during the habitat assessment and any focused surveys.
 Michael Baker will respond to two rounds of comments by the County and/or CDFW on the draft plan.

Deliverable: Draft and Final versions of the Burrowing Owl Avoidance and Monitoring Plan will be submitted electronically in Microsoft Word and PDF formats.

TASK 10: LEAST BELL’S VIREO SURVEYS
To comply with Measure 2.13, if project activities will occur between March 1 and September 15, a qualified biologist with the appropriate federal and State permits and approvals will conduct presence/absence surveys for the least Bell’s vireo. The surveys will be conducted according to the Least Bell’s Vireo Survey Guidelines (USFWS 2001) within a 500-foot buffer of the project site. A total of 8 surveys between April 10 and July 31, each conducted at least 10 days apart, are required. If the species is detected, project activities may not take place within 1,000 feet of occupied habitat from March 1 through July 31 and 500 feet of occupied habitat from August 1 through September 15. The results of the protocol surveys will be submitted to CDFW prior to the start of project activities.

Assumptions and Exclusions:
 Eight field surveys per USFWS protocol will be conducted.  This task includes time to respond to 2 rounds of comments by County, USFWS, and/or CDFW on the survey report before accepted as final.
 Preparation of federal and/or State Incidental Take Permits in the event unavoidable impacts to this species are anticipated is not included in this task.

Deliverable: Draft and Final versions of the Least Bell’s Vireo Survey Report will be submitted electronically in Microsoft Word and PDF formats.

TASK 11: CALIFORNIA BLACK RAIL AND YUMA RIDGWAY’S RAIL SURVEYS To comply with Measure 2.14, if project activities will occur between February 15 and September 30, a qualified biologist with the appropriate federal and State permits and approvals will conduct presence/absence surveys for California black rail and Yuma Ridgeway’s rail. The surveys will be conducted according to the Yuma Ridgway’s Raily Survey Protocol for Project Evaluation (USFWS 2017) within a 500-foot buffer of the project site. A total of 6 callback surveys between March 1 and May 15 are required. If the species is detected, project activities may not take place until after September 30 and must stop by February 15. CDFW shall be notified in writing of detection of any detections of this species within 3 days. The results of the protocol surveys will be submitted to CDFW within 14 days of survey completion.

Assumptions and Exclusions:
 Six field surveys per USFWS protocol will be conducted.

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 This task includes time to respond to 2 rounds of comments by County, USFWS, and/or CDFW on the survey report before accepted as final.
 Preparation of federal and/or State Incidental Take Permits in the event unavoidable impacts to this species are anticipated is not included in this task.

Deliverable: Draft and Final versions of the California Black Rail and Yuma Ridgway’s Rail Survey Report will be submitted electronically in Microsoft Word and PDF formats.

TASK 12: SPECIAL-STATUS SMALL MAMMAL SURVEYS
To comply with Measure 2.15, a qualified biologist will conduct a visual survey of the entire project site, access route, and appropriate buffer for Palm Springs pocket mouse and Palm Springs round-tailed ground squirrel. The intent of the one-time survey is to identify any features/habitats (i.e., burrows, dens, cavities, etc.) suitable to support these special-status small mammals. Where an identifiable feature is present, the qualified biologist will mark the potentially occupied feature for avoidance. If special-status small mammals are detected, the CDFW will be notified within 24 hours and a set of species-specific avoidance measures will be provided that when implemented, will fully avoid impacts to the special-status small mammals. If full avoidance cannot be accomplished, work will be postponed and the CDFW will be contacted to discuss an appropriate path forward.

Assumptions and Exclusions:
 One field survey will be conducted.
 This task includes time to respond to 2 rounds of comments by County, USFWS, and/or CDFW on the species-specific avoidance measures before accepted as final.

Deliverable: Draft and Final versions of the Special-Status Small Mammal Avoidance Measures will be submitted electronically in Microsoft Word and PDF formats, if necessary.

TASK 13: BIOLOGICAL RESOURCE MONITORING
Measure 2.9 references conducting daily clearance surveys before the start and end of daily project activities and the LSAA contains other references to completing “daily” monitoring. As a result and at this time, Michael Baker anticipates daily monitoring during all project activities, anticipated for a 6-month period. Regular spot checks may become appropriate at some time during the project, rather than a daily presence on-site; however, at this time Michael Baker will be available to respond to requests from project personnel as they arise to remove wildlife, answer any questions, and generally provide as-needed support to confirm project measures are implemented. During construction monitoring, biologists would focus on compliance with measures related directly to construction, including:
 Confirming the project limits and/or any environmentally sensitive areas are clearly delineated with fencing or other boundary markers prior to the start of construction and that construction workers limit their activities, vehicles, equipment, and construction materials to the designated construction limits.
 Presenting the Education Program to on-site project personnel and documenting those that have attended/completed the training.
 Conducting pre-activity clearance surveys/sweeps of work areas prior to the day’s activities and at the end of the day, focusing on any special-status species and nesting

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birds, and relocating, when appropriate, wildlife from the work area to areas outside of designated work zones.
 Clearance surveys of excavations, pipes, and other construction materials for incidentally trapped wildlife.
 Artificial night protection from excessive sound.
 Confirming construction Best Management Practices, measures related to using clean equipment, and trash and pollution measures are implemented and in compliance.

In accordance with measures 2.3 and 2.4, the biological monitor has the authority to temporarily halt work if it is not in compliance with the LSAA or any other permit requirement or impacts to a special-status species is imminent and has not been previously identified and/or compensated for.

A daily monitoring report will be prepared for each monitoring site visit to document project activities, results of pre-activity sweeps, observations of any non-compliance and their resolution, any WEAP trainings provided, and other pertinent information related to compliance with the SAA and other regulatory permits. Weekly summaries of monitoring activities will be emailed to the County.

Assumptions and Exclusions:
 This task includes time for one biological monitor to be on-site for 40 days from start to finish of construction activities. A total of 12 hours a day is budgeted for time monitoring on-site, drive time to/from the site, and preparation of daily monitoring log.  Time for senior oversight is included for coordination and reporting during construction monitoring.
 Please note that construction monitoring efforts may fluctuate from day-to-day. Shorter or longer days than 10 hours on-site, construction delays, or the unlikely event that more than one monitor is needed on-site will ultimately affect the level of effort for construction monitoring. Michael Baker will coordinate with County and the contractor to confirm that adequate biological monitoring is occurring to avoid and minimize unanticipated impacts to biological resources. ed on-site and depending on construction duration and time of year construction will occur.

Deliverable: Weekly monitoring summaries will be provided via email to County. Daily monitoring logs will be completed and filed and are available upon request.

TASK 14: PROJECT COMPLETION REPORT
To comply with Reporting Measure 4.6 in the SAA, Michael Baker will prepare a Project Completion Report for submittal to CDFW no later than one month after the project is fully completed. The completion report will include the information required by the measure, including photo documentation, avoidance/minimization measures implemented, biological survey notes (including construction monitoring), and the Table of Mitigation Measures included in the LSAA with notes showing status and date of implementation and completion for each of the mitigation measures listed.

Assumptions and Exclusions:

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 No site visit is included to complete this task. Information gathered during survey and monitoring efforts will be utilized to prepare the completion report.  Michael Baker will respond to one round of comments by the County and/or CDFW on the completion plan.

Deliverable: Draft and Final versions of the Project Completion Plan will be submitted electronically in Microsoft Word and PDF formats.

TASK 16: PROJECT MEETINGS AND MANAGEMENT
Michael Baker’s Project Manager, lead biologist, and support staff will manage the tasks outlined above and will maintain close communication throughout the project to ensure that tasks are completed within the schedule and budget parameters. The Michael Baker project team will participate in project team meetings, as needed, with County to discuss project progress and any issues that arise. Michael Baker assumes a virtual project kick-off meeting with the selected contractor and virtual meetings over a 6-month period.

Additionally, under this task Michael Baker will perform administrative compliance tasks related to implementation of the SAA Measures, such as submitting project start and end notifications to the regulatory agencies, submitting resumes, and other reporting and administrative tasks related to regulatory permit compliance. Michael Baker anticipates it will support County with formal report submittals and communications with CDFW via the Environmental Permit Information Management System (EPIMS).

Michael Baker will also perform contract management functions under this task, including project team coordination, communications with County, and project tracking. This task also provides for the administration of the contract including billing and accounting functions by Michael Baker’s staff.

Assumptions and Exclusions:
 This task does not include time for an on-site meeting. If required, on-site meetings will be conducted under the biological resource monitoring task (Task 10).

SCHEDULE
We are prepared to begin work immediately upon approval of this scope or work and receipt of an approved task order. We have the staff immediately available to commit to this project. The scope of work provided above would be scheduled and implemented when further construction details are available to comply with scheduling and reporting requirements included in the SAA.

When further details regarding construction timing is available, Michael Baker will schedule preconstruction surveys and report submittals accordingly.

PROJECT FEE
Table 2 provides a breakdown of costs per task included in the Scope of Work.

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TABLE 2: PROJECT FEE
Task
#
Task Description Labor ODCs* Fee
1 Offsite Mitigation Site Due
Diligence Review and Agency
Coordination
$40,305 $843 $41,148
2 Mitigation Site Enhancement Plan $11,542 $0 $11,542
3 Long Term Management Plan $13,742 $0 $13,742
4 On-Site Habitat Mitigation and
Monitoring Plan $15,962 $281 $15,962
5 Worker Environmental Awareness
Program Training $1,500 $0 $1,500
6 Pre-construction Nesting Bird
Surveys and Report $6,370 $562 $6,932
7 Burrowing Owl Habitat Assessment $7,860 $562 $8,422
8 Focused Burrowing Owl Survey
and Report $13,640 $2,248 $15,888
9 Burrowing Owl Avoidance and
Monitoring Plan $11,660 $0 $11,660
10 Focused Least Bell's Vireo Survey
and Report $21,580 $4,496 $26,076
11 Focused California Black Rail and
Yuma Ridgway's Rail Survey and
Report
$16,860 $3,372 $20,232
12 Special-Status Small Mammal
Survey and Report $5,120 $562 $5,682
13 Biological Resources Monitoring $201,930 $33,720 $235,650 14 Project Completion Report $9,040 $0 $9,040
15 Project Management, Meetings,
and Coordination $26,576 $0 $26,576

TOTAL FEE $403,927 $46,646 $450,573
* Other direct costs include travel expenses for field surveys, vehicle mileage (standard IRS rate), field supplies, document reproduction, and messenger/mailing services.

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42-829 Cook Street, Suite 104 | Palm Desert, CA 92211 | www.NV5.com | Office 760.341.3101 | Fax 760.469.4086 June 12, 2026
Andy Cheah, PE
Principal
Angenious Engineering Services, Inc.
26000 Towne Center Dr, Ste 100
Foothill Ranch, CA 92610
Email: [email protected]
Subject: Letter Proposal for Professional Surveying Services Avenue 50 Bridge Construction Staking
Coachella, CA
Dear Andy,
Pursuant to your request, we are pleased to present our proposal for providing professional surveying services for Avenue 50 Bridge over the Coachella Valley Storm Water Channel.

Based on what we believe are your goals, we propose providing the following services for the abovementioned project.

Task 1: Survey Control
Verify, establish, and maintain 4 monuments for horizontal and vertical control during the construction staking process as outlined in items 1 and 2 of the Bid Evaluation Report. (Control disturbed or destroyed during construction by any party other than NV5 will be reset/replaced on a time and expenses basis).

Task 2: Removal Lines
Provide office calculations and one set of paint marks for removal lines. Paint marks will be set in line only on Tyler Street and Avenue 50; no grades will be provided. Cut sheets will be provided for this Removal Lines Scope of Services; 1 site visit is included in our fee estimate.

Task 3: Rough Grading
Provide office calculations and one set of stakes for the Rough Grade Staking. Stakes will be set to a pre-determined offset for Avenue 50, Tyler Street, bridge approaches, access road, CV link, and channel grading. Cut sheets will be provided for this Rough Grade Scope of Services; 8 site visits are included in our fee estimate.

Task 4: Curb and Gutter
Provide office calculations and one set of stakes for curb and gutter. Stakes will be set on a pre-determined offset to face of curb at intervals of 25 feet and at BC’s, EC’s and returns only. Grades will be marked to the top of the curb or flowline for Tyler Street, Avenue 50 Bridge approaches, and bridge deck. Cut sheets will be provided for this Curb and Gutter Scope of Services; 8 site visits are included in our fee estimate.

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June 12, 2026

Task 5: Water Line
Provide office calculations and one set of stakes for water lines. Stakes will be set at a predetermined offset from the centerline of the water pipe at intervals of 50 feet, including all appurtenances. No grades will be provided. Cut sheets will be provided for this Water Line Scope of Services; 3 site visits are included in our fee estimate.

Task 6: Storm Drain
Provide office calculations and one set of stakes for storm drain lines, catch basins, manholes, outlet structures and head walls. Stakes will be set at a pre-determined offset at 25’ intervals graded to invert or finish surface elevations. Cut sheets will be provided for this Storm Drain Scope of Services; 4 site visits are included in our fee estimate.

Task 7: Abutments & Bents
Provide office calculations and two sets of stakes for Abutments & Bents set at a predetermined offset graded to a plan elevation determined by the field engineer of contractor. Cut sheets will be provided for this Abutments & Bents Scope of Services: 6 site visits are included in our fee estimate.

Task 8: Field Survey Certification
Provide office calculations and field survey locations (horizontal & vertical) of abutments & bents. This task includes multiple visits for each structure; a total of 10 site visits are included in our fee estimate.

Task 9: Bridge Deck
Provide office calculations and one set of stakes for the Bridge deck centerline control stationing at 25’ intervals along the edges of the bridge deck graded to finish grade elevation. Cut sheets will be provided for this Bridge Deck Scope of Services. Our fee estimate includes 8 site visits.

Task 10: CV Link
Provide office calculations and one set of stakes for the CV Link edge of concrete at 25’ intervals, graded to finish surface. Cut sheets will be provided for this CV Link Scope of Services: 2 site visits are included in our fee estimate.

Task 11: Channel Access Road
Provide office calculations and one set of stakes for the Channel Access Road, stake edge of road or face of curb at 25’ intervals graded at finish surface or top of curb including all handicap ramps. Cut sheets will be provided for this Channel Access Road.

Scope of Services: 2 site visits are included in our fee estimate.

Task 12: Maintenance Access Road
Provide office calculations and one set of stakes for the Maintenance Access Road; stake one side of the road at 50’ intervals graded to finish grade. Cut Sheets will be provided for this Maintenance Access Road. Scope of Services: 1 site visit is included in our fee estimate.

Item 10.

June 12, 2026

Task 13: Channel Slope Protection
Provide office calculations and one set of stakes for Channel Slope Protection; stakes will be set at 50’ intervals along the top at a pre-determined offset graded to finish grade as shown on the Channel plans. Cut Sheets will be provided for this Channel Slope Protection. Scope of Services: 4 site visits are included in our fee estimate.

Task 14: Traffic Signal
Provide office calculations and one set of stakes for Traffic Signal; stakes will be set at pre-determined offsets for signal poles, control boxes, and pull boxes. Cut Sheets will be provided for this Traffic Signal Scope of Services: 3 site visits are included in our fee estimate.

Task 15: Administration and Consultation
Provide office administration, safety meeting reports, attend site staff meetings, and additional services requested by the client.

Task 16: Additional Services
Additional services, staking, or re-staking will be provided upon client request on a T & M basis at the applicable Charge Rate Schedule. If additional services are requested by the client, a change order will be used for any re-staking or other added services. NV5 will produce a change order for the client's approval and signature at the time services are to be provided.

Proposed Compensation
All listed fees will be considered Time and Materials based on the attached rate schedule. NV5 will invoice monthly by subtotal groupings based upon time spent on each task.

We propose to provide the foregoing services for up to the following fees, and Client agrees to compensate NV5 for such services as indicated below:

Breakdown of Total Fees
Task 1: Survey Control $8,735.00
Task 2: Removal Lines $6,000.00
Task 3: Rough Grading $41,450.00
Task 4: Curb and Gutter $42,015.00
Task 5: Water Line $16,007.50
Task 6: Storm Drain $26,615.00
Task 7: Abutments & Bents $47,620.00
Task 8: Field Survey Certification $42,615.00
Task 9: Bridge Deck $48,525.00
Task 10: CV Link $23,165.00
Task 11: Channel Access Road $14,165.00
Task 12: Maintenance Access Road $10,885.00
Task 13: Channel Slope Protection $31,770.00
Task 14: Traffic Signal $17,765.00
Task 15: Administration and Consultation $43,900.00
Task 16: Additional Services T & M

Item 10.

June 12, 2026

Total Not to Exceed Budget: $421,232.50
Reimbursable expenses for reprographics, postage, deliveries, and mileage will be billed at 1.15 x cost and the accepted IRS rate. Services not included in this scope may be provided upon a separate authorization.

We appreciate the opportunity to be of service to you. Please give me a call at 760.341.3101 if you have any questions regarding this proposal.

Sincerely,
NV5, Inc.

Jay Fahrion, PLS Mike Stys
Director of Survey Senior Vice President, Geomatics
Attachment: 2026 PW Rate Schedule
PP27626-0018423.00

Item 10.

Technical Services
NV5, INC.

Avenue 50 Bridge Project
2026 Prevailing Wage Charge
Rates Schedule
Engineering Aide/Planning Aide ................................................................................. $90.00/hour Project Assistant…………………………………………………………………………………………….$100.00/hour Project Administrator………………………………………………………………………………………$105.00/hour CADD Technician I.....................................................................................................$110.00/hour CADD Technician II....................................................................................................$130.00/hour CADD Technician III...................................................................................................$140.00/hour Senior CADD Technician/Designer...........................................................................$155.00/hour Professional
Junior Engineer/Planner/Surveyor...........................................................................$120.00/hour Assistant Engineer/Planner/Surveyor......................................................................$140.00/hour Associate Engineer/Planner/Surveyor.....................................................................$160.00/hour Senior Engineer/Planner...........................................................................................$170.00/hour Associate Project Manager...................................................................................... $185.00/hour Project Manager........................................................................................................$250.00/hour Associate....................................................................................................................$270.00/hour Entitlement Engineer/Planner..................................................................................$200.00/hour Principal .....................................................................................................................$325.00/hour Construction Management
Junior Field Engineer...................................................................................................$88.00/hour Assistant Field Engineer............................................................................................$109.00/hour Associate Field Engineer...........................................................................................$125.00/hour Senior Field Engineer................................................................................................$140.00/hour Construction Manager ..............................................................................................$256.00/hour Surveying
1-Person Field Crew ..................................................................................................$205.00/hour 2-Person Field Crew ..................................................................................................$410.00/hour 3-Person Field Crew ..................................................................................................$480.00/hour Senior Surveyor ........................................................................................................$175.00/hour Associate Surveyor................................................................................................... $160.00/hour Survey Manager ........................................................................................................$250.00/hour Director of Survey ……………………………………………………………………………………………$275.00/hour Expenses:

Messenger/Deliveries .....................................................................................................$30.00/ea Mileage .............................................................................................................................$0.70mile Reproduction Charges:

Data files on computer disk..............................................................................................$8.00/ea

8.5 x 11 Copies .............................................................................................................$0.10/page Bond/Blue prints.........................................................................................................$4.50 / page Vellum Prints..................................................................................................................$12.00/page Mylar Prints................................................................................................................. $20.00/page Rates are effective through December 31, 2026 If contract assignment extends beyond that date, a new rate schedule will be added to the contract. Litigation support will be billed at $325.00 per hour.

Eff: 1.01.2026
Effective for Proposal 01.01.2026

Item 10.

City of Coachella
Avenue 50 Bridge Over CVSC
ZTC PID: 26-S602
Item
No. Item Description Sub. Items Inspection Type Inspection Hours
Approx.

Testing
Budget
Testing
Components
Prob. Source
Location **
Approx.

Travel
Budget
Engineering
Hours Engineering Function
Approx. Cost
per Item
73 96" Cast-In-Drilled-Hole Concrete Piling
#5 1'-0" Welded Hoops
QTY: ~192 (~2 lots)
#7 5'-0" Welded Hoops
QTY: ~1296 (~9 lots)
Welded Hoops QA Sampling & Verification
Testing 48 $ 1,120 Welded Hoops California $ 300 8
Submittal Review (Splice
Prequalificatoin Report (SPR)) -
Fabrication support
$ 10,687.96
Strands Sampling and Testing 32 $ 4,800 Strands California $ 2,400 12 Submittal Review - Testing Coordination
$ 14,735.94
PT Anchorage QA Testing and Releasing 32 $ 1,400 PT Anchorage California $ 4,800 12 Submittal Review - Testing Coordination
$ 13,735.94
11 JOINTED PLAIN CONCRETE

PAVEMENT
QTY: 800 CY
Epoxy Coated Bars QA Sampling &
Verification Testing 96 $ 1,920 Epoxy Coated Bars
Utah, Nevada,
California $ 19,200 24
Submittal Review - Testing
Coordination Fabrication
support
$ 41,284.68
Elastomeric Bearing Pads
20" x 20" x 5 1/2" (QTY: 20)
(QTY: 10 on Abut 1)
(QTY: 10 on Abut 6)
QA Testing 0 $ 575 Bearing Pads Texas or Nevada $ - 8 Submittal Review - Testing Coordination
$ 2,203.76
Neoprene Pad
1/8" x 1'-3" Neoprene Strip
QA Testing 0 $ 575 Neoprene Strip Texas or Nevada $ - 8 Submittal Review - Testing Coordination
$ 2,203.76
Welded Hoops QC/QA Sampling and
Testing 128 $ 6,300 Welded Hoops California $ - 32
Splice Prequalification
Report Review - Testing
Coordination
$ 33,186.24
Couplers QC/QA Sampling and
Testing 0 $ 7,360 Couplers California $ - 24
Splice Prequalification
Report Review - Testing
Coordination
$ 12,246.28
81 Headed Bar Reinforcement Headed Bars
#10 Headed Bars
QC/QA Sampling and
Testing 32 $ 2,760 Headed Bars California $ 200 12 Submittal Review - Testing Coordination $ 10,495.94
Poles & Arms
Type 24-3-100
Type 1-A (QTY: 3)
Type 29-5-100
Type 19-1-100
Type 26-3-100
CWI Source inspection,
Sampling & Testing 24 $ - - Nebraska or Oklahoma $ 2,400 16 Submittal Review - Fabrication support $ 9,477.12
Source Inspection for Structural Steel Fabrication
Prestressing Cast-In-Place Concrete
QTY: 10 Girders
76 Structural Concrete (Bridge)
80 Bar Reinforcing Steel (Bridge)
#7 7'-0" Welded Hoops
QTY: ~6540 (~44 lots)
74 26-S602-CoCOa-Ave50Br-CVSC-Estimate-032726 1 3/27/2026

Item 10.

City of Coachella
Avenue 50 Bridge Over CVSC
ZTC PID: 26-S602
Item
No. Item Description Sub. Items Inspection Type InspectionHours Approx.

Testing
Budget
Testing
Components
Prob. Source
Location **
Approx.

Travel
Budget
Engineering
Hours Engineering Function
Approx. Cost
per Item
Source Inspection for Structural Steel Fabrication
Structural Fasteners - Anchor Rods
Anchor Bolts Sizes:
2 1/4" x 42 (Used for 24-3-200 Poles &
26-3-100 Pole)
1" x 3'-0" (Used for 1-A Pole)
2 1/4" x 42" (Used for 29-5-100 Pole)
2" x 42" (Used for 19-1-100 Poles)
QA Sampling & Verification
Testing 16 $ 2,040 Anchor Bolts
(F1554) California $ 2,400 12
Review Reports and Inspection
Coordination - Submittal
Review
$ 9,429.54
Structural Fasteners - High Strength
Bolts
QA Sampling & Verification
Testing 0 $ 1,530 High Strength Bolts
(A325) California $ - 8
Review Reports and Inspection
Coordination - Submittal
Review
$ 3,158.76
LEDs, Luminaires, & APS QA Verification 0 $ - N/A California $ - 8 Submittal Review $ 1,628.76 Service Enclosures & Cabinets
Type 332 Controller Cabinet
Type III-CF Cabinets
Source inspection 16 $ - - California $ - 8 Submittal Review - Fabrication support
$ 4,175.16
29 Electrical Street Lighting
26-S602-CoCOa-Ave50Br-CVSC-Estimate-032726 2 3/27/2026

Item 10.

City of Coachella
Avenue 50 Bridge Over CVSC
ZTC PID: 26-S602
Item
No. Item Description Sub. Items Inspection Type Inspection Hours
Approx.

Testing
Budget
Testing
Components
Prob. Source
Location **
Approx.

Travel
Budget
Engineering
Hours Engineering Function
Approx. Cost
per Item
Source Inspection for Structural Steel Fabrication
36 Item
No.

Inspection
Hours
Approx.

Testing
Budget
Testing
Components
Prob. Source
Location
Approx.

Travel
Budget
Engineering
Hours Engineering Function
Approx. Cost
per Item
N/A 0 $ - N/A N/A $ - 40
Submitting SIQMP to
Caltrans and responding to
comments + 2 Addendums
$ 8,143.80
N/A 0 $ - N/A N/A $ - 144 Misc. SMR work for average
of 1 hour per month
$ 29,317.68
N/A 0 $ - N/A N/A $ - 0
Preparing monthly SIQMP
report for duration of the
project average 2 hours per
month
$ -
N/A 0 $ - N/A N/A $ - 0
Caltrans Quarterly IQA
audits - 8 hours for duration
of each audit
$ -
424 376
$ 67,479.60 $ 30,380 $ 31,700 $ 76,551.72
203.60 $/hr
159.15 $/hr
*
** Material source location will be set by the Prime Contractor and their subs.

Total Cost
Based on regular rate
$ 206,111.32
Total Cost
ZTC Hourly Rate Engineering Average Regular hourly rate Source Inspection Average Regularly hourly rate - Include NDT Total Hours
These cost estimates are not intended to be lump sums or guaranteed costs.

SIQMP Engineering Works For Months Duration
Caltrans Monthly SIQMP Summary Report
Caltrans METS quarterly IQA audit and response to audit Item Description
SIQMP Preparation and Approval, Revisions, and Addendums Typical SMR work such as response ding to QAF-3101 and issuing 28/608 forms during the course of project, Resolving NCRs, attend construction meeting, etc. 26-S602-CoCOa-Ave50Br-CVSC-Estimate-032726 3 3/27/2026

Item 10.

STAFF REPORT
9/21/2026
TO: Honorable Mayor and City Council Members
FROM: Andrew Simmons, P.E., Public Works Director/City Engineer PREPARED BY: Brianna Greenwood, P.E., Senior Civil Engineer SUBJECT: Letter Agreement with Vintage Associates dba Vintage Outdoors in the amount of $37,689.00 to purchase seed for the 2026 Park Turf Seed Project, Project # PW 2026-07.

STAFF RECOMMENDATION:

Authorize City Manager to execute Letter Agreement with Vintage Associates dba Vintage Outdoors in the amount of $37,689.00 to purchase seed for the 2026 Park Turf Seed Project, Project # PW 2026-07.

FISCAL IMPACT:

No additional appropriations required. Costs to purchase the seed is included in the FY 26/27 budget park maintenance budgets.

EXECUTIVE SUMMARY:

The City Public Works Department maintains the City’s parks, which includes approximately 73 acres of park space. As a part of the annual maintenance, the turf spaces are scalped and re-seeded during the fall. This work is scheduled to begin in October. Approximately 12,000 pounds of seed will be used throughout the City parks that include: Bagdouma, Rancho Las Flores, Dateland, Veteran’s, Sierra Vista, Avenue 53 Tot Lot, Rancho de Oro and Shady Lane Parks.

Staff recommends authorizing the purchase of this seed from Vintage Associates, as they are the landscape contractor for the City Parks. Work to scalp and spread the seed are already included in the maintenance agreements.

ATTACHMENTS:

1. Letter Agreement – Vintage Associates dba Vintage Outdoors

Item 11.
1 LETTER AGREEMENT BETWEEN

VINTAGE ASSOCIATES DBA VINTAGE OUTDOORS

AND CITY OF COACHELLA
September 21, 2026
Kyle Gritters
78-755 Darby Road
Bermuda Dunes, CA 92201
Re: Letter of Agreement for the 2026 Park Turf Seed Project Dear Mr. Gritters:

This letter shall be our Agreement regarding the described below (“Services”) to be provided by Vintage Outdoors (“Contractor”) as an independent contractor to the City of Coachella for the 2026 Park Turf Seed, PW 2026-07 (“Project”).

The Services to be provided include the following: Provide materials for re-seeding Bagdouma Park, Rancho Las Flores Park and other City Parks and Facilities. The Services to be provided are more particularly described in the Scope of Services attached hereto as Exhibit “A” and incorporated herein by reference.

Contractor shall perform all Services under this Letter of Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California, and consistent with all applicable laws.

Contractor represents that it, its employees and subcontractors have all licenses, permits, qualifications, and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained throughout the term of this Agreement. Compensation for the above services shall be based on the actual amount of time spent in adequately performing the Services expressly agreed in writing in advance by the City, the cost to the City for the Services shall not exceed $37,689.00 .

Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 1600, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. Since the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and since the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Contractor’s principal place of business and at the project site. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

Item 11.
2 Contractor shall provide proof of commercial general liability and automobile insurance to the City in amounts and with policies, endorsements and conditions required by the City for the Services. If Contractor is an employer or otherwise hires one or more employees during the term of this Project, Contractor shall also provide proof of workers’ compensation coverage for such employees which meets all requirements of state law.

Invoices shall be submitted to the City monthly as performance of the Services progresses. City shall review and pay the approved charges on such invoices in a timely manner.

Services on the Project shall begin immediately and be completed by December 1, 2025, unless extended by the City in writing. The City may terminate this Letter of Agreement at any time with or without cause. If the City finds it necessary to terminate this Letter of Agreement without cause before Project completion, Contractor shall be entitled to be paid in full for those Services adequately completed prior to the notification of termination. Contractor may terminate this Letter of Agreement for cause only.

Contractor shall defend, indemnify and hold the City, its officials, officers, employees, agents, and volunteers free and harmless from any and all claims, demands, causes of action, expenses, liabilities, losses, damages, and injuries to property or persons, including wrongful death, in any manner arising out of or incident to any alleged negligent acts, omissions or willful misconduct of Contractor, its officials, officers, employees, agents, consultants, and contractors arising out of or in connection with the performance of the Services or this Agreement, including, without limitation, the payment of all consequential damages, attorneys fees and other related costs and expenses. To the fullest extent permitted by law, Contractor shall defend, indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or relating to any negligence, errors or omissions, recklessness, or willful misconduct of Contractor, its officials, officers, employees, agents, consultants, and contractors arising out of or in connection with the performance of the Contractor’s Services, including without limitation the payment of all consequential damages, expert witness fees, and attorneys fees and other related costs and expenses. Contractor shall defend, at Contractor’s own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against City, its directors, officials, officers, employees, agents, or volunteers. Contractor shall pay and satisfy any judgment, award or decree that may be rendered against City or its directors, officials, officers, employees, agents, or volunteers, in any such suit, action or other legal proceeding.

Contractor shall reimburse City and its directors, officials, officers, employees, agents, and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Contractor’s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, its directors, officials officers, employees, agents, or volunteers.***]
If you agree with the terms of this Letter of Agreement, please indicate by signing and dating where indicated below. An original, executed copy of this Letter of Agreement is enclosed for your records.

Item 11.
3 CITY OF COACHELLA
Approved by:
___________________________________
Gustavo Romo
City Manager
Approved as to Form:

BEST, BEST & KRIEGER
___________________________________
City Attorney
Attest:
___________________________________
Angela M. Zepeda
City Clerk

CONTRACTOR
Reviewed and Accepted by Contractor:

Signature

Name
____________ _________________
Title

Date

Item 11.

Item 11.

STAFF REPORT
9/21/2026
TO: Honorable Mayor and City Council Members
FROM: Andrew Simmons, P.E., Public Works Director/City Engineer PREPARED BY: Brianna Greenwood, P.E., Senior Civil Engineer SUBJECT: Amendment No. 3 Agreement with IDS Group to provide additional design services for the Library Annex Project, City Project F-33 in an amount not to exceed $120,000.

STAFF RECOMMENDATION:

Authorize City Manager to execute Amendment No. 3 with IDS Group to provide additional design services for the Library Annex Project, City Project F-33 in an amount not to exceed $120,000.

FISCAL IMPACT:

No additional appropriations required. Funding for the PS&E phase is through the State of California Budget Act of 2021 (SB 129) and has been included in the FY 26/27.

BACKGROUND:

The City of Coachella was awarded grant funding from the State of California Budget Act of 2021 (SB 129, Chapter 69, Statutes of 2021) in the amount of $4,568,807 to address critical systems infrastructure renovations of the Coachella Library Annex. The Library Annex Project will significantly improve the infrastructure of the building and enhance service for all patrons. The branch will feature dedicated and flexible spaces for programming, along with individual reading areas for adults, children, and teens. The Library Annex will also undergo remodeling, transforming the public space and providing new opportunities for additional programs and services. The Library Annex renovation will also address life safety and other critical maintenance and infrastructure items including, HVAC, plumbing, electrical, seismic retrofitting and roof improvements.

DISCUSSION/ANALYSIS:

In March 2023, the City posted a request for proposals from qualified professional engineering and architectural consulting firms. On May 10, 2023, proposals were received from three consulting firms. On May 24, 2023 a professional services agreement was awarded to IDS Group.

Item 12.

In March 2025, City Council authorized Amendment No. 1 for additional geotechnical services.

In August 2026, City Council authorized Amendment No. 2 for additional design work to include a grease interceptor and utility plans.

During the plan check process, additional changes were requested by various departments in the City. These changes have prompted the amendment request to complete these changes. The proposed services will add $120,000 to their existing professional services agreement. Staff recommends approving the amendment to complete these changes and complete the plans for construction.

ATTACHMENTS:

1. Amendment No. 3 – IDS Group, Inc.

Item 12.

THIRD AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN

THE CITY OF COACHELLA

AND IDS GROUP
THIS THIRD AMENDMENT ("Amendment") is made and entered into as of September 21st, 2026 by and between the City of Coachella ("City”) and IDS Group ("Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

1. RECITALS. This Amendment is made with the respect to the following facts and purposes:
a. On or about May 24th, 2023 the City and Consultant entered into that certain agreement entitled "City of Coachella Professional Services Agreement" between the City and Consultant to provide professional architectural and engineering services for the Library Annex, City Project F-33 projects in the amount of $439,188.00. b. On or about March 26th, 2025 the City and Consultant entered into that certain agreement entitled “Amendment #1” in the amount of $22,400.00. c. On or about August 26th , 2026 the City and Consultant entered into that certain agreement entitled “Amendment #2” in the amount of $28,951. d. The parties now desire to amend the Agreement as set forth in this Amendment.

2. AMENDMENT.

3.1 General Scope of Services. Section 3.1.1 of the Agreement is hereby amended to include the additional Scope of Services to be performed for the Library Annex, F-33 under this Amendment No. 3 referenced as EXHBIIT “A”.

3.2 Performance Period. Section 3.1.2 of the Agreement is hereby amended to go into effect on September 21, 2026 contingent upon approval by City, and Consultant shall commence work after notification to proceed by City’s Agreement Administrator. The Agreement shall end on September 30, 2027, unless extended by Agreement Amendment.

3.3 Allowable Costs and Payments. Section 3.3.1 of the Agreement is hereby amended to increase the compensation, including authorized reimbursements, for all services rendered under this Agreement as set forth in EXHIBIT “B” attached hereto and incorporated herein by reference.

The method of payment in Sections 3.3.1.A and B of the Agreement are hereby amended to actual cost plus a ten percent (10%) fixed fee. City will reimburse Consultant for actual costs (including labor costs, employee benefits, travel, equipment rental costs, overhead and other direct costs; plus ten percent fixed fee) incurred by Consultant in

Item 12.
performance of the work. The total authorized compensation for the Amendment No. 2 is in the amount not to exceed One Hundred Twenty Thousand Dollars and Zero Cents ($120,000.00).

The amended total compensation shall not exceed Six Hundred Ten Thousand Five Hundred Thirty-Nine Dollars and Zero Cents ($610,539.00) without written approval of the City’s representative. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this agreement.

3.4 Continuing Effect of Agreement. Except as amended by this Amendment, all provisions of the Agreement shall remain unchanged and in full force and effect. From and after the date of this Amendment, whenever the term "Agreement" appears in the Agreement, itshall mean the Agreement as amended by this Amendment.

3.5 Adequate Consideration. The parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment.

3.6 Counterparts. This Amendment may be executed in duplicate originals, each of which is deemed to be an original, but when taken together shall constitute but one and the same instrument.

Item 12.

IN WITNESS THEREOF, the parties have executed this Amendment as of the day and year first set forth above, which date shall be considered by the parties to be the effective date of this Amendment.

CITY OF COACHELLA IDS GROUP, INC.

By:____________________________ By:_________________________ Gustavo Romo Said Hilmy, PhD, S.E., LEED
City Manager President
By: ________________________________
Best Best & Krieger, LLP
City Attorney
Attest: ___________________________
Angela Zepeda
City Clerk

Item 12.

1 Peters Canyon Rd., Ste.130, Irvine, CA 92606 | tel. 949.387.8500 | fax. 949.387.0800 | www.idsgi.com August 18,2026 Via email to: [email protected]
Andrew Simmons
Director of Public Works/City Engineer
City of Coachella
53990 Enterprise Way
Coachella, CA 92236

Subject: Proposal for Design Phase Scope Change from Renovation to Complete Building Replacement Library Annex Building

Dear Mr. Simmons:

This proposal is an addition to the previously contracted Design Phase A/E for City Project F-33. We are hereby submitting this proposal establishing our understanding of the additions to the scope of the professional services required and corresponding proposed compensation for those services.

Project Understanding:

As an enhancement to the services provided in the current contract referenced above, our scope was increased to include Architectural and all engineering disciplines necessary for design of a completely new structure rather than a renovation of the existing buildings. In order to receive approval for the design of this new structure multiple iterations and presentations were necessary to the project Stakeholders and to the Coachella Planning Commission.

Project includes the following additional Scope of Services:

1. Architectural Design (Fee Subtotal - $35,000)
a. Multiple building plan options for best fit of desired library programs. b. Multiple conceptual building options rendered for presentation. c. Client and IDS team review meetings to fine tune design iterations and presentation packages.
d. Two revisions to the preferred conceptual design package for presentation to the Coachella Planning Commission.

2. Architecture and engineering required for building replacement. (Fee Subtotal - $50,000) a. Demolition Plans for the entire Annex assembly.
b. Enhancement of Architectural plans and details reflecting an entirely new structure. c. Grading and Drainage Civil scope now necessary for new building and path of travel across the site.
d. Additional Structural design required for full building replacement. e. Plumbing and Mechanical drawings for completely new systems rather than updates to existing conditions.

Item 12.

Coachella Library Annex
Proposal for Change in Scope from Renovation to Building Replacement

f. Electrical work to serve new building and meetings with utility provider to assist with City’s desired power undergrounding.

3. Extended Plan Check process for full building replacement. (Fee Subtotal - $10,000)

4. Additional construction Administration time require for new ground up building rather than renovation. (Fee Subtotal - $25,000)
Assumptions and Exclusions:

The scope of service is limited to the specific, explicit scope statements set forth above. There are no scope items that may reasonably be assumed as implicitly included with the scope of services. This list serves only to help clarify the proposed scope of services and may not be considered a complete listing.
o Service request changes will be considered as additional services. o Excludes environmental studies and report.
o Plan check/permit fees are not included in the services described. o Encroachment permit applications are assumed to be the responsibility of the client. o Traffic Control Plans are anticipated to be by Contractor. o As plumbing plans are already approved for permit by the City, it is assumed that this change will be allowed to be documented as part of the construction as-built set.

Fee:

We respectfully request these fees for additional work already performed including proposed additional Construction Administration services for a total of One hundred and Twenty Thousand ($120,000.00). ♦♦♦

We appreciate this opportunity to work with you. Please don’t hesitate to call us at (949) 387-8500 if you require further information regarding this proposal.

Sincerely,
IDS Group, Inc.

Said Hilmy John SilberSaid Hilmy, PhD,
SE, LEED AP John Silber, AIA
Principal Principal Architect
cc: Shelley Sivak, Project Manager

Item 12.

STAFF REPORT
9/21/2026
TO: Honorable Mayor and City Council Members
FROM: Andrew R. Simmons, Director of Public Works/City Engineer PREPARED BY: Jessica Navarro, Recreation Services Coordinator SUBJECT: Authorize the City of Coachella's Tacos, Tequila and Chavela’s Festival beer and tequila garden operation on October 17, 2026 at Veterans’ Memorial Park from 4pm-8pm.

PROJECT DESCRIPTION:

Authorize the City of Coachella's Tacos, Tequila and Chavela’s Festival beer and tequila garden operation on October 17, 2026 at Veterans’ Memorial Park from 4pm-8pm.

STAFF RECOMMENDATION:

Staff recommends that the City Council Approve the City of Coachella's Tacos, Tequila and Chavela’s Festival beer and tequila garden operation on October 17, 2026 at Veterans’ Memorial Park from 4pm-8pm.

FISCAL IMPACT:

The Cities fiscal contribution includes, rentals for tents, tables, linens, lights, etc. As well as a live band, ballet folklorico, disc jockey, sound system, and security services. These costs have been included in the approved annual 26/27 Fiscal Budget. No additional appropriations are required.

EXECUTIVE SUMMARY:

The City of Coachella’s Tacos, Tequila and Chavela’s Festival has been an event focused on celebrating Coachella culinary talents and supporting its local eateries. In partnership with the Greater Coachella Chamber of Commerce, the City developed and launched this event in 2017.

The 2026 event is recommended to take place on Saturday, October 17 from 4pm-8pm at Veterans’ Memorial Park.

Staff is working with the Chamber to secure a total of ten taco vendors for 2026. All participating restaurants will compete for first, second, and third place and the People’s Choice Award. A cash

Item 13.
prize of $1,500 will be awarded to the first-place winner and $500 to the People’s Choice winner.

Second and third place winners will be awarded trophies.

In addition to the event’s food attractions, the event will include a live band, ballet folklorico dancing, a live disc jockey, and lawn games. The event includes a beer and tequila walk-around beer garden area and staff is requesting authorization for the event to permit beer and alcohol at Veterans’ Memorial Park from 4pm-8pm on Saturday, October 17, 2026.

ATTACHMENT(S):

None.

Item 13.

STAFF REPORT
9/21/2026
TO: Honorable Mayor and City Council Members
FROM: Andrew R. Simmons, Director of Public Works/City Engineer PREPARED BY: Andrew R. Simmons, Director of Public Works/City Engineer SUBJECT: Adopt The First Amendment to Agreement By and Between City of Coachella and Sunline Transit Agency Concerning Advertising, Installation and Maintenance Related to Bus Shelters.

PROJECT DESCRIPTION:

Sunline Transit Hub Installs and Maintains Bus Shelters at certain bus stop locations throughout the City. The City of Coachella and Sunline have entered into an agreement concerning the advertising, installation and maintenance of those bus shelters. The proposed amendment is being presented at the request of Sunline Transit Agency.

STAFF RECOMMENDATION:

Adopt First Amendment to Agreement between City of Coachella and Sunline Transit Agency Concerning Advertising, Installation and Maintenance of Bus Shelters.

FISCAL IMPACT:

There is no fiscal impact for the adoption of the proposed amendment.

BACKGROUND:

In July 2024, City Council authorized the agreement between the City and the Sunline Transit Agency allowing advertisements on bus shelters within the City of Coachella to include advertisement for city events at no cost to the City. The agreement provides the City the opportunity to advertise city services/events on available bus shelter advertisement panels. The original agreement was for a one-year term and the City now wishes to extend the agreement. This provides the City the opportunity to advertise and market its programs along the major corridors as an additional outreach resource to promote city services and city events.

Item 14.

DISCUSSION/ANALYSIS:

Amendment number 1 shall extend the agreement term and replace Exhibit A “Sunline Advertising Policy” with a revised and update Exhibit A which represents Sunlines newly adopted advertising policies. Specific changes include the following:

1. AMENDMENT. The Agreement is hereby modified and amended as follows:

1.1 Duration. Section 3.01 is hereby amended in its entirety to read as follows:
"The term of this Agreement shall be for a period of three (3) years commencing on July 1, 2024 and continuing through June 30, 2027, unless extended by mutual consent of the Parties.”

1.2 Exhibits. The agreement is amended to update and replace Exhibit A "SunLine Advertising Policy" with Exhibit A to the First Amendment.

ATTACHMENT(S):

1. Executed FY25 Coachella Bus Shelter agreement

2. FY25 proposed Amendment No.1

Item 14.
27135447.2

FIRST AMENDMENT TO AGREEMENT

BY AND BETWEEN

THE CITY OF COACHELLA AND

SUNLINE TRANSIT AGENCY

CONCERNING ADVERTISING INSTALLATION AND MAINTENANCE RELATED TO

BUS SHELTERS
This First Amendment to the AGREEMENT BETWEEN CITY OF COACHELLA AND

SUNLINE TRANSIT AGENCY CONCERNING ADVERTISING INSTALLATION AND MAINTENANCE RELATED TO BUS SHELTERS ("First Amendment"). is hereby entered into __________________ by and between the City of Coachella, a municipal corporation located in the County of Riverside, State of California ("City"), and SunLine Transit Agency, a joint powers authority in the State of California ("SunLine"), as follows:

RECITALS
A. On July 1, 2024, City and SunLine entered into an agreement related to advertising installation and bus shelter maintenance ("Agreement"). The Agreement provides that City will permit SunLine to install advertising at bus shelters owned by SunLine, located in City's public right of way. In consideration for this right, SunLine will provide services pertaining to inspection, maintenance, washing. emptying of trash receptacles, removal of graffiti, and painting of bus stops and shelters within Coachella.

B. This First Amendment amends the Agreement to extend the term of the Agreement from July 1, 2024 through June 30, 2027 and incorporate SunLine’s Advertising Policy, revised on June 25, 2025.

OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the promises made and recited herein, the parties do hereby enter into this First Amendment which modifies and amends the Agreement as follows:

1. AMENDMENT. The Agreement is hereby modified and amended as follows:

1.1 Duration. Section 3.01 is hereby amended in its entirety to read as follows:
"The term of this Agreement shall be for a period of three (3) years commencing on July 1, 2024 and continuing through June 30, 2027, unless extended by mutual consent of the Parties.”

1.2 Exhibits. The agreement is amended to update and replace Exhibit A "SunLine Advertising Policy" with Exhibit A to the First Amendment.

2. GENERAL PROVISIONS.

2.1 Remainder Unchanged. Except as specifically modified and amended in this First Amendment, the Agreement remains in full force and effect and binding upon the parties.

2.2 Integration. This First Amendment constitutes the entire understanding and agreement of the parties and supersedes all

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27135447.2
negotiations or previous agreements between the parties with respect to all or any part of the transaction discussed in this First Amendment.

2.3 Effective Date. This First Amendment shall not become effective until the date it has been formally approved by SunLine and executed by the appropriate authorities of City and SunLine.

2.4 Applicable Law. The laws of the State of California shall govern the interpretation and enforcement of this First Amendment.

1.7 References. All references to the Agreement include all their respective terms and provisions. All defined terms utilized in this First Amendment have the same meaning as provided in the Agreement, unless expressly stated to the contrary in this First Amendment.

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27135447.2
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first written above.

SUNLINE TRANSIT AGENCY
DATED: _______________ By: ____________________________ Mona Babauta
CEO/General Manager
APPROVED AS TO FORM:

By:_____________________________
Catherine J. Groves,
General Counsel

CITY OF COACHELLA
DATED: _________________ By:_____________________________ Gustavo J. Romo, City Manager
ATTEST:

By: _____________________________
City Clerk
APPROVED AS TO FORM:

By: _____________________________
City Attorney

Item 14.
27135447.2

EXHIBIT A
SunLine Transit Agency
Advertising Policy
Policy No: B-020598
Adopted: 01/28/98
Revised: 06/25/25

ADVERTISING
POLICY

PURPOSE AND SCOPE
SunLine Transit Agency (STA), acting in a proprietary capacity, is engaged in the sale of advertisement space to earn revenue to supplement operating costs that are not otherwise met through farebox revenue and local, state and federal levies, taxes and grants.

This policy applies to the sale of all forms of advertising space in and upon STA's property and transit vehicles ("Transit Facilities"), including but not limited to: (1) advertising on the exterior of STA buses, (3) advertising on the interior of STA buses, and (3) advertising displayed on bus shelters in STA's service area.

By allowing limited types of advertising on the Transit Facilities, STA does not intend to create a public forum for political discourse or expressive activity, or to provide a forum for all types of advertisements. All advertising shall be subject to this uniform viewpoint neutral policy.

STA will not permit the types of advertising defined as Excluded Advertising in this policy.

Excluded Advertising may not be displayed and, if displayed, will be removed by STA.

By not allowing Excluded Advertising, STA seeks to maintain a professional advertising environment that will maximize advertising revenue and minimize interference with or disruption to its transit system. STA further seeks to maintain an image of neutrality on political, religious and other issues that are not the subject of Commercial Advertising and are the subject of public debate and concern. Finally, STA's goal is to continue to build and retain ridership.

EXCLUDED ADVERTISING
An advertisement cannot be displayed or maintained on Transit Facilities if information contained in the advertisement falls within one or more of the following categories of Excluded Advertising, as determined by SunLine, in its sole discretion:

1. Defamatory or likely to hold up to scorn or ridicule a person or group of persons.

2. Is false, misleading or deceptive.

3. Relates to or promotes any illegal activity.

4. Obscene or pornographic.

5. Depicts or promotes the sale of alcohol, cannabis, tobacco products, any illegal product, service, or entity, and/or firearms.

6. Depicts or advocates violence.

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27135447.2

7. Demeans, degrades or has the effect of promoting discrimination against any group or individual on the basis of race, color, religion, national origin, age, sex, disability, ancestry or sexual orientation.

8. Constitutes a political or public issue defined as advertising that contains political speech referring to a particular ballot question, initiative, petition, referendum, candidate, political party, or viewpoint or expresses or advocates opinions or positions upon any of the foregoing or on a matter of public debate about economic, political, religious, or social issues. This prohibition includes any advertisement referring to or depicting a candidate for public office in any context.

9. Constitutes an unauthorized endorsement defined as advertising that implies or declares that STA endorses a product, service, viewpoint, event or program. This definition does not include advertising for a service, event or program for which STA is an official sponsor, co-sponsor or participant.

10. Constitutes a religious advertisement defined as advertising that contains direct or indirect reference to religion, or to a deity or deities, or which includes the existence, non-existence or other characteristics of any deity or deities, or to any religious creed, denomination, belief, tenet, cause or issue relating to (including opposing or questioning) any religion. This includes the depiction of text, symbols, or images commonly associated with any religion or with any deity or deities, or any religious creed, denomination, belief, tenet, cause or issue relating to (including opposing or questioning) any religion.

PERMITTED ADVERTISING
In permitting limited advertising, STA seeks only to supplement fare revenue and other income that funds its operations and to promote its services. To realize the maximum benefit from the sale of advertising space, all advertising must be managed in a manner that will generate as much revenue as practicable while ensuring that the advertising does not discourage use of the system, does not diminish STA's reputation in the communities it serves, and is consistent with the goal of providing safe and efficient public transportation. To attain these objectives, STA will only allow advertising on its Transit Facilities that do not qualify as Excluded Advertising, as defined above ("Permitted Advertising"). Permitted Advertising includes:

1. Commercial Advertising, defined as advertising for the sole purpose of promoting or soliciting the sale, rental, or distribution of products, goods, services, entertainment, events, programs, or real or personal property for commercial purposes. It does not include advertising that also conveys content that constitutes Excluded Advertising under this policy.

2. Advertising that promotes STA and its services.

3. Public Service Advertising, defined as advertising proposed by either a governmental entity, academic institution or tax‐exempt nonprofit organization that relates to:
community, art, culture, education/training, health, provision of children and family services, provision of services and programs that provide support to low income citizens, senior citizens and people with disabilities, or safety or special events, programs and/or messages and does not include or contain any content that constitutes Excluded Advertising. Upon STA’s request, nonprofit entities must document their tax‐exempt status. Unless the source of the Public Service Advertising is obvious from the content

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27135447.2
or copy, the advertisement must specifically identify the sponsor of the advertisement or the message.

4. Cross-Promotional Advertising, defined as advertising in which STA collaborates with for-profit or non-profit entities to promote using STA as a conveyance to a specific event; such advertising may not contain any content that constitutes Excluded Advertising.

ADMINISTRATION AND ENFORCEMENT OF POLICY
Advertisers must pay the applicable fee for the advertising space before the advertisement is installed. STA may, by mutual agreement with a city within its service area, waive this fee for a city wishing to advertise city sponsored events, city programs, or city agencies on a STA bus shelter located within the city's jurisdiction so long as (i) the bus shelter advertising space is not occupied by a revenue generating advertisement, and (ii) the advertisement is consistent with this policy.

The Board designates the CEO/General Manager to administer the Advertising Policy. This delegation includes the power of re-delegation by the CEO/General Manager to appropriate staff. The CEO/General Manager or designee shall review all advertisement content and determine whether it complies with this policy.

If the CEO/General Manager or designee determines that the advertisement does not comply with this policy, written notification of same specifying the standard(s) with which the advertisement does not comply and the appeal process shall be provided to the advertiser with a copy of this policy.

On an as needed basis, the CEO/General Manager may refer any controversial proposed ad content to the Board for approval or rejection with a majority vote.

The Board of Directors may, on its own action or at the request of an advertiser wishing to appeal the CEO/General Manger's determination of an advertisement in accordance with appeal procedures developed by the CEO/General Manager, override any decision by the CEO/General Manager on ad content with a majority vote. The Board's decision shall be final.

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Item 14.

STAFF REPORT
9/21/2026
TO: Honorable Mayor and City Council Members
FROM: Delia Granados, Deputy City Clerk
PREPARED BY: Delia Granados, Deputy City Clerk
SUBJECT: Designate a Voting Delegate and Alternates to the League of California Cities Annual Conference & Expo
PROJECT DESCRIPTION:

Designate a Voting Delegate and Alternates to the League of California Cities Annual Conference & Expo taking place from September 23 to 25, 2026.

STAFF RECOMMENDATION:

Staff recommends that the City Council designate a voting member and up to two alternates to attend the Friday, September 25, 2026, League of California Cities Annual Business Meeting. The voting delegate is required to register and attend the League Conference.

FISCAL IMPACT:

None.

BACKGROUND:

The League of California Cities is one of the primary lobbying organizations for municipalities at the State level. A number of key policy decisions are made in order to support cities and represent municipal interests to the Assembly and the Governor. In order to ensure that the views of the City of Coachella are represented to the League in formulating their policies, the Council must designate a delegate to represent the City at the League Conference and the Annual Business Meeting.

DISCUSSION/ANALYSIS:

The League’s 2026 Annual Conference & Expo is scheduled for September 23-25, 2026, in Anaheim, California. An important part of the Annual Conference is the Annual Business Meeting (during General Assembly). The General Assembly will be held on Friday, September 25, 2026.

Item 15.

At this meeting, the League membership considers and takes action on resolutions that establish League policy.

The City of Coachella must designate a voting delegate to represent the City at the Annual Business Meeting. Staff is requesting the Council also appoint up to two alternate voting delegates. One of these delegates may represent the City in the event that the designated voting delegate is unable to attend the conference.

The designation of a voting delegate and alternates must be done by City Council action and a copy of the Council action reflecting the Council’s selection must be forwarded to the League no later than September 24, 2025. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only.

CONCLUSION:

Staff recommends that the City Council designate a voting member and up to two alternates to attend the Friday, September 25, 2026, League of California Cities Annual Business Meeting. The voting delegate is required to register and attend the League Conference.

ATTACHMENT(S):

Annual Conference Schedule and Voting Procedures

Item 15.

Login Cal Cities Partners CitiPAC CSCDA Cal Trust ILG
2026 Annual Conference and Expo
Anaheim Convention Center, Anaheim, CA  Visit Website
Wednesday, September 23, 2026 - Friday, September 25, 2026  iCalendar Pacific Time
The League of California Cities is excited to announce that registration is open for the 2026 Annual Conference and Expo at the Anaheim Convention Center, Sept. 23-25!
The conference will feature inspiring keynote speakers and presentations on key topics for local leaders, plus peer-to-peer sharing with fellow California city officials.

Our Expo Hall will be brimming with opportunities to engage with organizations that provide essential services to cities. Keep an eye out as we unveil our 2026 exhibitors.

Join us as we celebrate new leadership across the organization and consider new policy in our member-driven General Assembly and Resolutions process.

Questions?
Registration: Contact Event Registration Specialist Megan Dunn Expo: Contact Exposition Sales and Event Sponsorship Manager Amy Wade Program: Contact Senior Education and Events Manager Christina George.

In advance of the conference, please see our event and meeting policies.

Explore Previous Conferences
Registration Information
Hotel and Travel
Expo
Program
View Program | View Session Materials

SCHEDULE AT A GLANCE
(Schedule is subject to change.)
Wednesday, Sept. 23
9/15/26, 8:06 AM Meeting Home Page
https://my.calcities.org/Events/Calendar-Of-Events/Meeting-Home-Page?meetingid=%7BEE6DA7DA-9ABA-F011-BBD3-7CED8D1CD64F%7D 1/3

Item 15.
8:00 a.m. - 6:00
p.m.

Registration open/Voting Delegates Booth open
8:30 a.m. - 1:00
p.m.

Pre-Conference Workshop: City Clerks
Department Meeting and Workshop (additional
registration required, lunch is included)
9:30 - 11:30 a.m. Pre-Conference Trainings: AB 1234 Ethics Training and SB 827 Fiscal Training (included in
conference registration)
11:30 a.m. - 1:15
p.m.

Regional Division Lunches, Department Meetings
and Caucus Meetings
12:45 - 1:15 p.m. First-Time Attendee Orientation
1:30 - 3:15 p.m. Opening General Session
3:30 - 5:00 p.m. Concurrent Sessions, Department Meetings, and Caucus Meeting
5:00 - 7:00 p.m. Expo Hall Grand Opening
7:30 - 9:30 p.m. CitiPAC Event
Thursday, Sept. 24
8:00 a.m. - 4:00
p.m.

Registration open/Voting Delegates Booth open
8:30 a.m. - 4:00
p.m.

Expo Hall Open
8:00 a.m. Grab and Go Breakfast
8:30 a.m. Petition Resolutions Due
8:30 - 9:45 a.m. Concurrent Sessions and Caucus Meetings 10:00 - 11:30 a.m. General Session
11:30 a.m. - 12:45
p.m.

Attendee Lunch in Expo Hall
11:30 a.m. - 12:45
p.m.

Regional Division Lunches
1:00 - 2:30 p.m. Resolutions Committee
1:00 - 5:30 p.m. Concurrent Sessions, Department Meetings, Issue Group Meetings, and Caucus Meetings
Evening Regional Division and Caucus Events
Friday, Sept. 25
7:30 - 11:30 a.m. Registration open
8:00 a.m. Grab and Go Breakfast
8:00 - 10:45 a.m. Concurrent Sessions
8:30 - 10:30 a.m. General Assembly
8:45 - 10:45 a.m. AB 1661 Sexual Harassment Prevention Training 11:00 a.m. - 12:30
p.m.

Closing General Session
*No competing events may be scheduled during this time. **Check with the staff assigned to your group for the specific day/time for this event. Additional registration may be required.

Learn More About the Conference
Frequently Asked Questions
**
*
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**
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*
9/15/26, 8:06 AM Meeting Home Page
https://my.calcities.org/Events/Calendar-Of-Events/Meeting-Home-Page?meetingid=%7BEE6DA7DA-9ABA-F011-BBD3-7CED8D1CD64F%7D 2/3

Item 15.

Register
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9/15/26, 8:06 AM Meeting Home Page
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Item 15.
1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org DATE: Wednesday, May 13, 2026
TO: Mayors, Council Members, City Clerks, and City Managers RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference and Expo, Sept. 23-25, 2026 Anaheim Convention Center
Every year, the League of California Cities convenes a member-driven General Assembly at the Cal Cities Annual Conference and Expo. The General Assembly is an important opportunity where city officials can directly participate in the development of Cal Cities policy.

Taking place on Friday, Sept. 25, 2026 the General Assembly is comprised of voting delegates appointed by each member city; every city has one voting delegate. Your appointed voting delegate plays an important role during the General Assembly by representing your city and voting on resolutions.

To cast a vote during the General Assembly, your city must designate a voting delegate and up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity. Voting delegates may either be an elected or appointed official.

Action by Council Required. Consistent with Cal Cities bylaws, a city’s voting delegate and up to two alternates must be designated by the city council. Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone.

Following council action, please submit your city’s delegates through the online submission portal by Tuesday, Sept. 1, 2026. When completing the Voting Delegate submission form, you will be asked to attest that council action was taken. You will need to be signed in to your My Cal Cities account when submitting the form.

Submitting your voting delegate form by the deadline will allow us time to establish voting delegate/alternate records prior to the conference and provide pre-conference communications with voting delegates.

Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration opens June 2.

For a city to cast a vote, one voter must be present at the General Assembly and in possession of the voting delegate card and voting tool. Voting delegates and Council Action Advised by September 1, 2026

Item 15.
alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the voting delegate desk. This will enable them to receive the special sticker on their name badges that will admit the voting delegate into the voting area during the General Assembly.

Please view Cal Cities’ event and meeting policy in advance of the conference.

Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the General Assembly, they may not transfer the voting card to another city official.

Seating Protocol during General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

The voting delegate desk, located in the conference registration area of the Anaheim Convention Center, will be open at the following times: Wednesday, Sept. 23, 8:00 a.m.-6:00 p.m. and Thursday, Sept. 24, 7:30 a.m.-4:00 p.m. On Friday, Sept. 25, the voting delegate desk will be open at the General Assembly, starting at 7:30 a.m., but will be closed during roll calls and voting.

The voting procedures that will be used at the conference are attached to this memo.

Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city’s voting delegate and alternates.

Once again, thank you for submitting your voting delegate and alternates by Tuesday, Sept. 1. If you have questions, please contact Zach Seals at [email protected].

Attachments:
• General Assembly Voting Guidelines
• Information Sheet: Cal Cities Resolutions and the General Assembly

Item 15.
1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org General Assembly Voting Guidelines

1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy.

2. Designating a City Voting Representative. Prior to the Cal Cities Annual Conference and Expo, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the voting delegate form provided to the Cal Cities Credentials Committee.

3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the voting delegate desk in the conference registration area. Voting delegates and alternates must sign in at the voting delegate desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the General Assembly.

4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city’s voting card by providing a signature to the credentials committee at the voting delegate desk, may sign petitions to initiate a resolution.

5. Voting. To cast the city's vote, a city official must have in their possession the city's voting card and voting tool; and be registered with the credentials committee. The voting card may be transferred freely between the voting delegate and alternates but may not be transferred to another city official who is neither a voting delegate nor alternate.

6. Voting Area at General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

7. Resolving Disputes. In case of dispute, the credentials committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the General Assembly.

Item 15.

Sixty days before the
Annual Conference
and Expo, Cal Cities
members may submit
policy proposals on
issues of importance
to cities. The resolution must
have the concurrence of at least
five additional member cities or
individual members.

How it works: Cal Cities
Resolutions and the General Assembly
General Assembly
General Resolutions Policy Committees
Developing League of California Cities policy is a dynamic process that engages a wide range of members to ensure Cal Cities represents cities with one voice. These policies directly guide Cal Cities’ advocacy to promote local decision-making, and lobby against statewide policies that erode local control.

The resolutions process and General Assembly is one way that city officials can directly participate in the development of Cal Cities policy. If a resolution is approved at the General Assembly, it becomes official Cal Cities policy. Here’s how resolutions and the General Assembly work.

The petitioned
resolution is an
alternate method
to introduce policy
proposals during
the annual conference. The
petition must be signed by
voting delegates from 10% of
member cities, and submitted to
the Cal Cities President at least
24 hours before the beginning
of the General Assembly.

Petitioned Resolutions
The Cal Cities
President assigns
general resolutions
to policy committees
where members
review, debate, and recommend
positions for each policy proposal.

Recommendations are forwarded
to the Resolutions Committee.

Who’s who
The Resolutions Committee
includes representatives
from each Cal Cities
diversity caucus, regional
division, municipal
department, and policy
committee, as well as
individuals appointed by
the Cal Cities president.

Voting delegates
are appointed by each
member city; every city
has one voting delegate.

The General Assembly is a
meeting of the collective
body of all voting
delegates —one from
every member city.

Seven policy committees
meet throughout the year
to review and recommend
positions to take on bills
and regulatory proposals.

Policy committees include
members from each Cal
Cities diversity caucus,
regional division, and
municipal department,
as well as individuals
appointed by the Cal
Cities president.

During the General Assembly, voting delegates
debate and consider general and petitioned
resolutions forwarded by the Resolutions
Committee. Potential Cal Cities bylaws
amendments are also considered at this meeting.

Cal Cities policy
development is a memberinformed process,
grounded in the voices and
experiences of city officials
throughout the state.

For more information visit www.calcities.org/general-assembly Prior to the Annual Conference and Expo
Resolutions Committee
The Resolutions
Committee considers
all resolutions. General
Resolutions approved1 by
either a policy committee
or the Resolutions Committee are next
considered by the General Assembly.

General resolutions not approved, or
referred for further study by both a
policy committee and the Resolutions
Committee do not go to the General
Assembly. All Petitioned Resolutions
are considered by the General
Assembly, unless disqualified.2
During the Annual Conference and Expo
1 The Resolution Committee can amend a general resolution prior to sending it to the General Assembly. 2 Petitioned Resolutions may be disqualified by the Resolutions Committee according to Cal Cities Bylaws Article VI. Sec. 5(f). Page 172 Item 15.

STAFF REPORT
9/21/2026
TO: Honorable Mayor and City Council Members
FROM: Gustavo J. Romo, City Manager
PREPARED BY: Jessica Torres, PIO Department Assistant
Anita Ward, Care Solace Consultant
SUBJECT: Discussion of Proposed Social and Mental Health Care Coordination Services with Care Solace, Inc. Utilizing Opioid Settlement Funds PROJECT DESCRIPTION:

Mental health affects everyone - nearly half of the population will experience a mental health concern during the course of their lifetime. According to the report, Key Substance Use and Mental Health Indicators in the United States: Results from the 2021 National Survey on Drug Use and Health developed by SAMHSA (Substance Abuse and Mental Health Services Administration):
 18.8 percent of adults aged 18 or older (or 46.5 million people) received any of the following mental health services in the past year: inpatient or outpatient mental health services, prescription medication for a mental health issue, or virtual (i.e., telehealth) services.
 About four percent of Americans - across all income, geographic, and ethnic backgrounds - live with a chronic, severe, and disabling mental illness.  Approximately 21 percent of adolescents have had a mental health disorder by the age of

18. Care Solace proposes to assist the City of Coachella by providing its residents with a streamlined, confidential, and free pathway to mental health and substance use care. The service acts as a care coordination platform that connects people to vetted, local providers.

How Care Solace Can Help
 Connecting Residents to Providers: Care Solace has a large database of mental health care and substance use treatment providers. It can match Coachella residents with professionals based on their specific needs, insurance, and other preferences.

Item 16.
 Personalized Assistance: Care Solace offers a 24/7/365 "Care Companion" team that can guide residents through finding and scheduling appointments. They can even make calls on the resident's behalf, helping them navigate insurance and reduce wait times.  Addressing Barriers to Care: The service is designed to remove common obstacles to seeking mental health support, such as the difficulty of finding a provider who is accepting new patients or the confusion of navigating different insurance plans. Care Solace can assist residents whether they have private insurance, Medicaid, or no insurance at all.
 Support for the Whole Community: Care Solace works with municipalities to provide community-wide solutions for all residents. The platform can also help with connecting people to social services like housing and food assistance.  Confidentiality: The service is confidential, and any information shared is securely stored. Users can even access an anonymous self-service tool to search for providers on their own.

STAFF RECOMMENDATION:

Staff recommends that the City Council direct staff to prepare a Professional Services Agreement with Care Solace, Inc. to provide social and mental health care coordination services utilizing funds received through the National Opioid Settlement Agreements and place the Agreement on the agenda for the next regularly scheduled Council meeting for consideration.

FISCAL IMPACT:

Annual pricing for the City of Coachella is based on a fee of $1.00 per resident/per year. There is sufficient funding in the Opioid Settlement Agreements revenue accounts to award a Professional Services Agreement to Care Solace, Inc. without impacting the City’s General Fund or any other non-restricted funds.

BACKGROUND:

California has joined multiple national lawsuits against manufacturers, distributors, and other entities responsible for aiding the opioid epidemic. As a result, the City of Coachella has received funds from national Opioid Settlement Agreements (OSA) and anticipates receiving funds for the next five to twelve years, depending on the settlement. Each state’s share of the funding has been determined by agreement among the states using a formula that considers the impact of the opioid crisis on the state - the number of overdose deaths, the number of residents with Substance Use Disorder (SUD), and the number of opioids prescribed - along with the population of the state. California jurisdictions receiving OSA allocations must utilize funds for substance use prevention, intervention, harm reduction, treatment, and recovery services in communities.

The City is considering entering into an agreement with Care Solace, Inc. (“Contractor”) for a three-year term to utilize a portion of funding received by the City of Coachella under the

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California Opioid Settlements to provide services to the community. Through this additional strategy to expand the use of OSA funds, the Contractor would serve as a central hub for social and mental health care coordination services for Coachella residents.

DISCUSSION/ANALYSIS:

Care Solace provides timely connections to verified mental health providers and local social services, expands on existing programs, and bridges the gaps for needs that exceed the scope of those services. Serving as a coordinated point of entry to mental health and social services, Care Solace supports the entire Coachella ecosystem from first responders to crisis centers, to social workers, to courts and jails, and to all residents. Through a tech-enabled human approach, Care Solace will ensure that individuals receive equitable access to reliable, ethical, and high-quality mental health care, regardless of coverage, including private insurance, Employee Assistance Program (EAP), Medicaid, and sliding scale options for those without insurance. Care Solace’s care coordination will help bridge the gap to behavioral health services for individuals in even the most vulnerable communities.

Care Solace’s three main proprietary services - Care Loop, Care Match, and Care Companions - will amplify the City’s current initiatives and services while filling gaps and offering insights through its proposed Scope of Services (Attachment A).

The Contractor’s Provider Database offers City residents and agencies access to more than 473,000 verified mental health providers, 110,000 of which are in California, including those offering advanced pathways to care. Providers are geocoded, so an individual can select a local provider for in-person sessions if that is the preference. Selection filters also include language, ethnicity, age, specialization, and more. All services are confidential and accessible 24/7/365, can be accessed via phone or internet, and do not require any special equipment or access speed.

This proposed project aligns with DHCS requirements for using opioid abatement funding:

1. Approved Uses:

CONNECT PEOPLE WHO NEED HELP TO THE HELP THEY NEED (CONNECTIONS TO CARE)
Provide connections to care for people who have - or are at risk of developing - Opioid Use Disorder (OUD) and any co-occurring Substance Use Disorder / Mental Health conditions (SUD/MH) through evidence-based or evidence-informed programs or strategies that may include, but are not limited to, those that:
i. Support centralized call centers that provide information and connections to appropriate services and supports for persons with OUD and any co-occurring SUD/MH conditions. ii. Purchase automated versions of Screening, Brief Intervention, and Referral to Treatment (SBIRT) services and support ongoing costs of the technology. iii. Expand warm hand-off services to transition to recovery services. Care Solace delivers monthly impact reports including Key Performance Indicators (KPIs) through a variety of data points, as well as live Impact Reporting via an administrative dashboard, allowing the City team secure access to real-time data on community mental health and KPIs. Additional data

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can be requested, such as client satisfaction and feedback on Care Solace customer services from users who utilize the Care Companion services.

CONCLUSION:

Care Solace’s efforts underscore the City’s Strategic Plan by leveraging data analytics to provide transparency and guide evidence-informed decision-making. Care Solace’s goal is to provide a single interface to mental health services and thereby ensure that communities can easily and equitably access mental health care and wraparound social services, without being limited by resources or fragmentation. It is the only service that aggregates hundreds of thousands of clinical therapy and telehealth resources as well as insurance information into one database to streamline care coordination and reduce time and attrition in accessing mental health care. As the only U.S.-based mental health care coordination service with proprietary software, a database of more than 673,000 health care providers, and warm-handoff processes, the Contractor uniquely qualifies as a Single Available Source for procurement.

Implementation of the Care Solace Central Hub of Care will provide another powerful tool in Coachella’s toolkit to connect residents with licensed behavioral health care providers and social services, and will further efforts to impact mental health and community well-being through a dedicated funding source.

ATTACHMENT(S):

Attachment A: Care Solace Proposed Scope of Services