Agenda, regular meeting — Coalinga City Council, December 1, 2022 (part 2 of 2)

Title: Date:
415-716-8365 [email protected]

26. Delay Coronavirus (COVID-19). The parties acknowledge that the potential effects of the global outbreak of the Coronavirus (COVID-19) on the construction industry and the performance of construction project are not yet fully known and are beyond the control of the parties. The effects of this outbreak may adversely affect the Contractor's labor force, the supply chain for materials, the delivery of materials and/or otherwise adversely affect the Contractor's performance of the work, causing delays in the prosecution and completion of the work and the project. The parties agree that delays resulting from the effects of the Coronavirus are beyond the control of the Contractor and the Contractor will be granted a reasonable extension of time and a potential equitable adjustment to complete its work if such delays occur.

Submitted By:

Off. Phone:

Name:

Buyer's Acceptance: You are hereby authorized to procure materials, equipment, supplies and labor to proceed with work outlined herein. I agree to pay the amount stated and agree to the contract terms and conditions.

Project Mgr./Estimator
Printed 11/21/2022
Initial/Ack.

Page 7 of 7 ends

Roofing Constructors Inc.,
dba Western Roofing Service
15002 Wicks Blvd, San Leandro, CA 94577
California CL# 180533, B, C39, C33,
NV0077470, Hawaii C14631, Guam 6132
DIR 1000000717
Western Roofing Service
Mailing Address: 15002 Wicks Blvd, San Leandro, California 94577 East Bay (510) 686-4951 Fax (510) 357-1160
San Francisco (415) 648-6472 Fax (415) 648-5164
California License 180533, B, C39 Hawaii License C14631 Guam License 6132 a TectaAmerica Company
DATE: November 21, 2022
WESTERN ROOFING SERVICE (hereinafter referred to as "Western") proposes to perform and furnish the labor, materials, insurance, supervision, equipment and warranty (herein together referred to as the "Work") described herein for:

Customer Information Site Information
City of Coalinga
155 W. Durian Avenue
Coalinga, CA 93210
Attn: Mercedes Garcia 559-935-1533
City of Coalinga – City Hall Roof System
148 – 150 W. Elm Avenue
Coalinga, CA 93210
PROJECT: Roof System Assessment
ROOF/SYSTEM TYPE:

Roof System: SPF (Sprayed Polyurethane Foam).

Surfacing: Acrylic coating with an aggregate surfacing.

Substrate: Plywood sheeting (assumed – no core cut taken).

Perimeter Detail: Flashed walls with coping cap.

Size: Approximately 19,600 sf
Age: Approximately 10 – 12 Years Old *
Water Outlets: Cast iron sumped roof drains and through wall scuppers.

Roof Access: Interior roof hatch.

System Warranty: Unknown.

Asbestos: Not tested. Unlikely due to age.
* Age is reference to SPF roof system,
CONDITION ASSESSMENT:

Condition: Fair - Poor
Estimated Remaining Service Life: The existing protective surface coating has reached the end of its service life.

Reported Water Intrusion Issue: Unknown
The Estimated Remaining Service Life of the roof system is conservative and based primarily on the visual assessment and industry standards for an acrylic surface coating. The system has the potential to exceed the estimated remaining life through the installation of a complete restoration system – general roof maintenance repairs and a new coating system.

The following Corrective/Preventive Maintenance repairs (A-G) are designed to eliminate potential leak sources and to prepare the roof system for a restoration application.

A. RECOMMENDED WORK: Detailed in Appendix A.

RQN# 2022-0125
Accepted / Initial: _____________
Item Description of Work Quanitity
A Roof Overview
B Water Outlets All
C Delaminated Flashings As Needed
D Blisters in Foam Membrane As Needed
E Stress Fractures in Foam Membrane As Needed
F Debris Existing
B. CONTRACT SUM: WRS, by and through its subsidiaries and affiliates, shall perform the Work initialed below, in current funds and if this Proposal is accepted by Owner, Owner shall pay said sum as provided herein.

Scope of Work Contract Sum
Line Items B – F: General Maintenance Repairs $ 23,135.00 The installation of the noted repairs does not guaranty the elimination of active or future water intrusion issues.

Additional repairs may be required and are not included in this scope of work or quoted cost.

D. This Proposal is subject to revision or withdrawal by Western for any reason until communication of acceptance, and may be revised after communication of acceptance where an inadvertent error by Western has occurred. This Proposal expires thirty (30) days after the date stated above if not earlier accepted, revised or withdrawn.

By: Duane Motogawa Title: Project Manager
The undersigned hereby accepts this Proposal including the terms and conditions on the reverse side, and agrees that this writing shall be a binding contract and authorizes WESTERN to proceed with the Work.

Accepted By:

Owner/Customer: By:

Title: Date:

Appendix A. Photographic Essay Depicting Areas of Deficiencies Accepted / Initial: _____________
Item Picture Description
A
Overview of Roof System - SPF
B
Water Outlets – Scuppers: Interior side –
Install alternating layers of acrylic gel and
one ply of reinforcing mesh to all scupper
flashings. Exterior side – Install urethane
caulking to perimeter of sheet metal
scupper.

B
Accepted / Initial: _____________
C
Delaminating Flashings: Cut off
delaminating/loose foam membrane. Apply
new foam, as needed, and install alternating
layers of brush-grade acrylic gel and one ply
of reinforcing fabric.

C
D
Blisters in Foam Membrane: Cut out
blistered membrane till solid adhesive is
obtained. Apply new foam, as needed.

Install 2-coat application of acrylic coating
over repair.

E
Stress Fractures in Foam Membrane: Cut
out stress fracture in membrane till solid
adhesive is obtained. Apply new foam, as
needed. Install 2-coat application of acrylic
coating over repair.

Accepted / Initial: _____________
F
Debris: Collect existing debris and dispose
of offsite.

TERMS AND CONDITIONS - ROOFING

1. Nature of Work. Roofing Constructors Inc, dba Western Roofing Service, (“Contractor”) shall furnish the labor and material to perform the work described herein or in the referenced contract documents. Contractor does not provide engineering, consulting or architectural services. It is the Owner’s responsibility to retain a licensed architect or engineer to determine proper design and code compliance. If plans, specifications or other design documents have been furnished to Contractor, Customer warrants that they are sufficient and conform to all applicable laws and building codes. Contractor is not responsible for loss, damage or expense due to defects in plans or specifications or building code violations unless such damage results from a deviation by Contractor from the contract documents. Contractor is not responsible for location of roof drains, adequacy of drainage, ponding on the roof or structural conditions.

2. Commencement of Work. Customer warrants that the structures on which Contractor is to work are in sound condition and capable of withstanding normal activities of roofing construction, equipment and operations. Contractor’s prosecution of the roof work indicates only that the surface of the deck appears satisfactory to Contractor to attach roofing materials. Contractor is not responsible for the construction, undulations or structural sufficiency of the roof deck or other trades’ work or design.

3. Asbestos and Toxic Materials. This proposal is based on Contractor’s not coming into contact with asbestos-containing or toxic materials. Contractor is not responsible for expenses, claims or damages arising out of the presence, disturbance or removal of asbestos-containing or toxic materials. Contractor shall be entitled to reasonable compensation for all additional expenses incurred as a result of the presence of asbestos-containing or toxic materials at the work site. Customer agrees to indemnify Contractor from and against any liability, damages, losses, claims, demands or citations arising out of the presence of asbestos or toxic materials at the work site.

4. Payment. Unless stated otherwise on the face of this proposal, Customer shall pay the contract price plus any additional charges for changed or extra work within ten (10) days of substantial completion of the Work. If completion of the Work extends beyond one month, Customer shall make monthly progress payments to Contractor by or before the fifth (5th) day of each month for the value of Work completed during the preceding month, plus the value of materials suitably stored for the project. All sums not paid when due shall earn interest at the rate of 1-1/2% per month. Contractor shall be entitled to recover from Customer costs of collection, including attorney's fees, resulting from Customer's failure to make proper payment when due. Contractor’s entitlement to payment is not dependent upon criteria promulgated by Factory Mutual Global, including wind uplift testing.

5. Right to Stop Work. The failure of Customer to make proper payment to Contractor when due shall, in addition to all other rights, constitute a material breach of contract and shall entitle Contractor, at its discretion, to suspend all work and shipments, including furnishing warranty, until full payment is made. The time period in which Contractor shall perform the work shall be extended for a period equal to the period during which the Work was suspended, and the contract sum to be paid Contractor shall be increased by the amount of Contractor’s reasonable costs of shut-down, delay and start-up.

6. Insurance. Contractor shall carry worker's compensation, automobile and commercial general liability insurance. Contractor will furnish a Certificate of Insurance, evidencing the types and amounts of its coverages, upon request. Customer shall purchase and maintain builder's risk and property insurance, including the labor and materials furnished by Contractor, covering fire, extended coverage, malicious mischief, vandalism and theft on the premises to protect against loss or damage to material and equipment and partially completed work until the job is completed and accepted. Moneys owed to Contractor shall not be withheld by reason of any damage or claim against Contractor covered by liability or property damage insurance maintained by Contractor or claims covered under builder’s risk insurance.

7. Additional Insured. If Customer requires and Contractor agrees to name Customer or others as additional insureds on Contractor’s liability insurance policy, Customer and Contractor agree that the naming of Customer or other parties as an additional insured is intended to apply to claims made against the additional insured to the extent the claim is due to the negligence of Contractor and is not intended to make the Contractor’s insurer liable for claims that are due to the fault of the additional insured.

8. Indemnification and Defense Claims. Western Roofing Service agrees to defend, indemnify and hold contracting entity harmless against claims, losses, damages and Accepted / Initial: _____________
expenses for bodily injury, sickness, disease or death or to injury to or destruction of personal property to the extent the claim, loss, damage or expense is caused by a negligent act or omission of Western Roofing Service, an employee of Western Roofing Service or anyone for whose acts Western Roofing Service is responsible. Indemnity obligation is limited to proportional liability. The indemnification requirements of this Section shall extend to claims occurring after this subcontract is terminated as well as while it is in force. Such indemnity provisions apply to the fullest extent permitted by law, regardless of passively negligent acts or omission of indemnified party, agents or employees.

Contractor shall not be obligate to indemnify anyone for claims arising from the active negligence, sole negligence, or willful misconduct. Contractor hereby elects to proceed under California Civil Code Sections 2782 (e.)(2) and/or 2782.05 (e.)(2), and further upon final resolution of any such Claim, Contractor shall be proportionally reimbursed for defense fees, and cost previously paid by Contactor. In no event shall indemnification by Contractor be greater than permitted under the statues or public policy of the State of California.

9. Interior Protection. Customer acknowledges that re-roofing of an existing building may cause disturbance, dust or debris to fall into the interior. Customer agrees to remove or protect property directly below the roof in order to minimize potential interior damage. Contractor shall not be responsible for disturbance, damage, clean up or loss to interior property that Customer did not remove or protect prior to commencement of roofing operations. Customer shall notify tenants of re-roofing and the need to provide protection underneath areas being re-roofed. Customer agrees to hold Contractor harmless from claims of tenants who were not so notified and did not provide protection.

10. Damages and Delays. Contractor will not be responsible for damage done to Contractor’s Work by others. Any repairing of the same by Contractor will be charged as an extra. Contractor shall not be liable for liquidated or delay damages due to a delay in completion of the Project unless the delay was caused by Contractor. Contractor shall not be responsible for loss, damage or delay caused by circumstances beyond its reasonable control, including but not limited to acts of God, accidents, fire, weather, vandalism, strikes, jurisdictional disputes, failure or delay of transportation, shortage of or inability to obtain materials, equipment or labor. In the event of these occurrences, Contractor’s time for performance under this proposal shall be extended for a time sufficient to permit completion of the Work.

11. Roof Projections. Contractor will flash all projections through roofing that are shown on the architectural plans provided to Contractor and that are in place prior to installation of roofing. Any penetrations through the roofing to be installed by Contractor not shown on the plans provided to Contractor prior to submittal of this proposal or required after installation of roofing shall be considered an order for extra work, and Contractor shall be compensated at its customary time and material rates.

12. Wind Loads or Uplift Pressures. Design Professional is responsible to design the work to be in compliance with applicable codes and regulations and to specify or show the work that is to be performed. Contractor is not responsible for design, including calculation or verification of wind-load design. To the extent minimum wind loads or uplift pressures are required, Contractor’s bid is based solely on manufacturer’s printed test results. Contractor itself makes no representation regarding wind uplift capacity and assumes no liability for wind uplift.

13. Backcharges. No backcharges or claims for payment of services or materials and equipment furnished by Customer to Contractor shall be valid unless previously authorized in writing by Contractor and unless written notice is given to Contractor within five (5) days of the event, act or omission which is the basis of the backcharge.

14. Electrical Safety. Owner warrants that there will be no live power lines on or near the roof servicing the building where Contractor will be working and that Owner will turn off any such power supplies to avoid an electrocution risk to Contractor’s employees. Contractor’s price is based upon there not being electrical conduit or other materials embedded within the roof assembly or attached directly to the underside or topside of the roof deck upon which Contractor will be working. Owner will indemnify Contractor from personal injury and other claims and expenses if Owner fails to turn-off power so as to avoid injury to Contractor’s personnel or resulting from the presence of concealed electrical conduit and live electrical power. Contractor is not responsible for costs of repair or damages, including disruption of service, resulting from damage to undisclosed or concealed electrical or other utility lines.

15. Availability of Site. Contractor shall be provided with direct access to the work site for the passage of trucks and materials and direct access to the roof. Contractor shall not be required to begin work until underlying areas are ready and acceptable to receive Contractor’s work and sufficient areas of roof deck are clear and available and free from snow, water or debris to allow for continuous full operation. The expense of any extra trips by Contractor to and from the job as a result of the job not being ready for the Work after Contractor has been notified to proceed will be charged as an extra.

16. Warranty. Contractor’s work will be warranted by Contractor in accordance with its standard warranty, which is made a part of this proposal and contract and incorporated by reference. A facsimile of Contractor’s standard warranty is attached or, if not, will be furnished upon request. Contractor SHALL NOT BE LIABLE FOR SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES. The acceptance of this proposal by the Customer signifies his agreement that this warranty shall be and is the exclusive remedy against Contractor. A manufacturer's warranty shall be furnished to Customer if a manufacturer's warranty is called for on the face of this proposal. It is expressly agreed that in the event of alleged defects in the materials furnished pursuant to this contract, Customer shall have recourse only against the manufacturer of such material.

17. Existing Conditions. Contractor is not responsible for leakage due to existing conditions through the existing roof or other portions of the building that have not yet been reroofed by Contractor.

18. Mold. Contractor and Owner are committed to acting promptly so that roof leaks are not a source of potential interior mold growth. Owner will make periodic inspections for signs of water intrusion and act promptly including prompt notice to Contractor if Owner believes there are roof leaks, to correct the condition. Upon receiving notice, Contractor will make roof repairs. The Owner is responsible for monitoring any leak areas and for indoor air quality. Contractor is not responsible for indoor air quality.

Owner shall hold harmless and indemnify Contractor from claims due to indoor air quality and resulting from a failure by Owner to maintain the building in a manner to avoid growth of mold. Customer agrees to indemnify and hold harmless Contractor from claims brought by tenants and third parties arising from mold growth.

19. Material Cost Escalation. Steel products, asphalt, polyisocyanurate and other roofing products are sometimes subject to unusual price volatility due to conditions that are beyond the control or anticipation of Contractor. If there is a substantial increase in these or other roofing products between the date of this proposal and the time when the work is to be performed, the amount of the contract may be increased to reflect the additional cost to the roofing Contractor, upon submittal of written documentation and advance notice.

20. Material References. Contractor is not responsible for the actual verification of technical specifications of product manufacturers; i.e., R-value or ASTM or UL compliance, but rather the materials used are represented as such by the material manufacturer.

21. Tolerances. All labor and materials shall be furnished in accordance with normal industry standards and industry tolerances for uniformity, color, variation, thickness, size, weight, finish and texture. Specified quantities are intended to represent an average over the entire roof area.

22. Fumes and Emissions. Customer acknowledges that odors and emissions from roofing products will be released and noise will be generated as part of the roofing operations to be performed by Contractor. Customer shall be responsible for interior air quality, including controlling mechanical equipment, HVAC units, intake vents, wall vents, windows, doors and other openings to prevent fumes and odors from entering the building. Customer is aware that roofing products emit fumes, vapors and odors during the application process. Some people are more sensitive to these emissions than others. Customer shall hold Contractor harmless from claims from third parties relating to fumes and odors that are emitted during the normal roofing process.

23. Oil-canning. Metal roofing and sheet metal flashing, especially lengthy flat-span sheet-metal panels, often will exhibit waviness, commonly referred to as “oil-canning.” The degree of oil-canning and the appearance of the panels will vary depending on factor such as the length and color of the panels, alloy, gauge, galvanizing process, substrate condition, and exposure to sunlight. Oil-canning pertains to aesthetics and not the performance of the panels and is not controlled by the roofing Contractor. The type of metal roofing panels/flashing specified can affect the degree of oil-canning. Contractor is not responsible for oil-canning or aesthetics. Oil-canning shall not be grounds to withhold payment or reject panels of the type specified.

24. Dispute Resolution. If a dispute shall arise between Contractor and Customer with respect to any matters or questions arising out of or relating to this Agreement or the Accepted / Initial: _____________
breach thereof, Contractor and Customer will seek to mediate the dispute. If mediation is not successful, arbitration shall be administered by and conducted in accordance with the Construction Industry Arbitration Rules of the American Arbitration Association unless the parties mutually agree otherwise. This Agreement to arbitrate shall be specifically enforceable under the prevailing arbitration law. The award rendered by the arbitrators shall be final, and judgment may be entered upon it in any Court having jurisdiction thereof. Any legal claim against Contractor alleging any breach of this contract or negligence by Contractor must be initiated no later than two (2) years after Contractor performed the roofing installation covered by this contract. Collection matters may be processed through litigation or arbitration at the discretion of the Contractor.

California
 Free membership in co-op
 No user fee when purchasing
 Legally and competitively procured contract
 Saves time and money for customer by streamlining the competitive procurement process  No minimum or maximum purchase amounts
What is NCPA?
NCPA is a leading national government purchasing cooperative working to reduce the cost of goods and services by leveraging the purchasing power of public agencies in all 50 states. NCPA utilizes state of the art procurement resources and solutions that result in contracts that ensure all public agencies are receiving products and services of the highest quality at the lowest prices.

Who can use the NCPA?
There are over 90,000 agencies nationwide from both the public and nonprofit sectors that are eligible to utilize the NCPA program. These include, but are not limited to the following agency types:
 School Districts (including K-12, Charter schools, and Private K-12)  Higher Education (including Universities, Community Colleges, Private Colleges, and Technical / Vocational Schools)
 Cities
 Counties
 Local Government
 State Agencies
 Healthcare Organizations
 Church/Religious
 Nonprofit Corporations
What does a public agency do to participate?
All that is required is for your agency to register with NCPA at www.ncpa.us/Register. Once you have completed registration you will receive a confirmation email for your records Does it cost anything to participate with the NCPA?
No. There are no costs or obligations for your agency to participate with us. Registration is free and there are no volume minimums on purchases.

Can my agency use contracts without going out for solicitation? Yes. All NCPA contracts have been competitively solicited by a lead public agency. Each solicitation contains language that allows the contract to be used by other government agencies. State statutes allow one government agency to purchase from contracts competitively solicited by another government agency.

Who is NCPA’s lead public agency?
Region 14 ESC is NCPA's lead public agency. Region 14 ESC is a local governmental agency in the state of Texas, authorized by Chapter 8 of the Education Code. Section 8.008 states the center is considered to be a state agency and each employee is considered to be a state employee. For further information of Chapter 8 https://statutes.capitol.texas.gov/Docs/ED/htm/ED.8.htm.

What is NCPA’s solicitation and award process for contracts? NCPA works with Region 14 ESC, who as the lead public agency that competitively solicits national master contracts for use by all public agencies. Contracts are awarded based on quality, performance, and most importantly pricing. These contracts are established using the following process:

1. Region 14 ESC issues a competitive solicitation for a product or service on behalf of NCPA and all public agencies.

2. The solicitation is advertised nationally for a minimum of 30 days.

3. The solicitation contains language that allows the contract to be accessible nationally to public agencies in states whose laws allow for intergovernmental contract use (also known as "piggybacking" or "adopting")

4. Vendors respond to the solicitation with sealed responses that are recorded and publicly opened.

5. Region 14 ESC evaluates the responses based on "Identified Evaluation Criteria" and awards contracts.

Can I see documentation of the solicitation process associated with each competitively solicited contract?
NCPA provides all the due diligence documents needed on each individual vendor page under the Contract Docs tab. http://www.ncpa.us/Vendors/Tecta%20America to be transferred to the Vendor Pages.

How do I use a NCPA awarded vendor?
After you have registered with NCPA http://www.ncpa.us/Vendors/Tecta%20America to find a listing of all awarded vendors. Here you will find a great deal of information that will allow you to research and contact the vendor of your choosing so you can start working together. Billing is executed directly from the servicing vendor. No different than if you were using your own contracts.

Can I review the California state statues regarding cooperative purchasing? California
California Code
California Government Code
Title 1 General
Division 7 Miscellaneous
Chapter 5 Joint Exercise of Powers
Article 1 Joint Powers Agreements
§ 6500 Gov't.

As used in this article, "public agency" includes, but is not limited to, the federal government or any federal department or agency, this state, another state or any state department or agency, a county, county board of education, county superintendent of schools, city, public corporation, public district, regional transportation commission of this state or another state, or any joint powers authority formed pursuant to this article by any of these agencies.
§ 6502 Gov't.

If authorized by their legislative or other governing bodies, two or more public agencies by agreement may jointly exercise any power common to the contracting parties, even though one or more of the contracting agencies may be located outside this state. It shall not be necessary that any power common to the contracting parties be exercisable by each such contracting party with respect to the geographical area in which such power is to be jointly exercised. For purposes of this section, two or more public agencies having the power to conduct agricultural, livestock, industrial, cultural, or other fairs or exhibitions shall be deemed to have common power with respect to any such fair or exhibition conducted by any one or more of such public agencies or by an entity created pursuant to a joint powers agreement entered into by such public agencies.

Metric
Design Build
v/s
Design-Bid-Build
Unit Cost 6.1% Lower
Construction Speed 12% Faster
Delivery Speed 33.5% Faster
Cost Growth 5.2% Less
Schedule Growth 11.4% Less
Source: Construction Industry Institute (CII) Penn State research comprising 351 projects ranging from 5k to 2.5M square feet. The study includes varied project types and sectors
Tecta America’s Cooperative Purchasing Program
Tecta America’s cooperative purchasing contract with the National Cooperative Purchasing Alliance (NCPA) can be utilized by state and local governments, educational and healthcare institutions, and non-profit organizations to reduce costs and streamline processes related to new construction and maintenance. By partnering with Tecta, these entities can access competitively bid, pre-negotiated, pre-approved, volume-based pricing for a wide variety of renovation, repair, and construction projects. This contract can be utilized in all 50 states and U.S. territories.

Typical Bidding Process
275—325 days
Identify
Job
Design &
Specify Bid ReceiveProposals
Review
Proposals
Award
Project
Issue
PO
Begin
Construction
Issue Multiple
Change Orders
Repeat these steps if all bids are over budget.

Western Roofing CO-OP/JOC Process
Identify Receive Review Issue Begin
Less than 30 days on average
 Prequalified contractor services
 Access to lower cost construction services
 Reduced project start and delivery times
 Included design services when applicable
 Elimination of solicitation preparation,
review, and award process
 Confidence through ethical and transparent
procurement practices
Key Benefits of Cooperative Contracts:

With reduced project development costs,
a greater percentage of funds can be
allocated to the actual construction
portion of the project.

Tecta America is the BEST CHOICE for all your roofing needs.  Industry leader you can trust, with a proven track record of high-quality work  Largest union roofing contractor in the U.S.
 Certified by every major roofing system manufacturer
 Over 85 locations and 4,500 roofing technicians coast-to-coast  Ability to self-perform jobs of any magnitude, complexity, or logistical constraints  Expertise in construction and contract management; superior oversight and transparency  In-house design team for design-build projects
 Able to service, repair, or install complete envelope systems Contact Information:

Western Roofing Service A Tecta America Company, LLC.
15002 Wicks Blvd.

San Leandro, CA 94577
Wayne Robert
Office: (415) 913-9170

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Authorize Collaboration with GX Broadband/Ranch WiFi to Pursue CPUC LATA Grant Funds to Create a Broadband Strategic Plan for the City of Coalinga Meeting Date: Thursday, December 1, 2022
From: Marissa Trejo, City Manager
Prepared by: Larry Miller, Public Works and Utilities Coordinator I. RECOMMENDATION:

Staff recommends collaborating with GX Broadband/Ranch WiFi to pursue CPUC LATA Grant funding to create a broadband strategic plan for the City of Coalinga.

II. BACKGROUND:

On November 3, 2022, GX Broadband/Ranch WiFi presented to the Councilconcerning LATA Grant funding, wherein they illustrated their desire to collaborate and act on our behalf in the completion of a project that qualified for LATA Grant funding.

III. DISCUSSION:

The LATA Grant, or LocalAgency TechnicalAssistance Grant, is designed to produce projects that create technical documents that plan for an open access network which will both shape and support middle mile and last mile implementations.

Middle and last mile implementations are a large discussion topic by themselves, and it is important to fully understand what they are in regard to California’s broadband initiative. However, the more important take away at this point is that they will provide better and less expensive broadband capabilities to the citizens of Coalinga. The strategic plan provided by the LATA Grant will only be the first step toward that endeavor. The strategic plan in no way will be a detriment to any existing internet providers in Coalinga, and the absence of such a plan will only serve to inhibit our growth.

IV. ALTERNATIVES:

Do not pursue collaboration with GX Broadband/Ranch WiFi to pursue CPUC LATA Grant funding to create a broadband strategic plan for the City of Coalinga.

V. FISCAL IMPACT:

The funding for LocalAgency TechnicalAssistance comes in the form of reimbursement. However, this cost will be fronted by GX Broadband/Ranch WiFi, and reimbursements will directed toward them once deliverables are received by the CPUC. In short, there will be no cost to the City.

Some amount of staff time will be required, but mostly in the form of light administrative duties. The grant allows for 15% of the total grant amount to be allocated towards administrative tasks.

ATTACHMENTS:

File Name Description
NoAttachments Available

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Authorize Purchase of Smart Meters
Meeting Date: Thursday, December 1, 2022
From: Marissa Trejo, City Manager
Prepared by: Marissa Trejo, City Manager
I. RECOMMENDATION:

City Manager and Assistant City Manager recommend purchasing approximately $40,000 worth of SMART meters, focusing first on high water users, unbudgeted from the Water Fund, offset by the administrative cost portion of any funds remaining from the Urban Communities Drought Relief Program Grant from Department of Water Resources.

II. BACKGROUND:

On October 26, 2022, the City of Coalinga purchased additional needed water for $1,138,350.

On October 31, 2022, the City of Coalinga received notification we would be awarded an Urban Communities Drought Relief Program Grant from the Department of Water Resources in the amount of $1,200,000. This grant covers administrative costs associated with the purchase.

III. DISCUSSION:

The recommendation is to authorize the purchase of approximately $40,000 worth of SMART meters, focusing first on high water users, unbudgeted from the Water Fund, offset by the administrative cost portion of any funds remaining from the Urban Communities Drought Relief Program Grant from Department of Water Resources.

IV. ALTERNATIVES:

Do not authorize.

V. FISCAL IMPACT:

Approximately $40,000 unbudgeted from the City's Water Fund, but the expense would be offset by the administrative cost portion of any funds remaining from the Urban Communities Drought Relief Program Grant from Department of Water Resources.

ATTACHMENTS:

File Name Description
NoAttachments Available

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Adopt Resolution No. 4125 Amending the Accountant Series Job Description Meeting Date: Thursday, December 1, 2022
From: Marissa Trejo, City Manager
Prepared by: Marissa Trejo, City Manager
I. RECOMMENDATION:

City Manager and Financial Services Director recommend adopting Resolution No. 4125 Amending the Accountant Series Job Description to include Senior Accountant.

II. BACKGROUND:

The present series only includes Junior Accountant and Accountant.

III. DISCUSSION:

This item adds Senior Accountant to the Accountant series.

IV. ALTERNATIVES:

Do not adopt (not recommended).

V. FISCAL IMPACT:

None
ATTACHMENTS:

File Name Description
Res_4125_Accountant_Job_Description.doc Resolution
Accountant_(1).doc Job Description
RESOLUTION NO. 4125

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COALINGA

ACCOUNTANT JOB DESCRIPTION
WHEREAS, the City Manager and her staff have presented the City Council with a revised Accountant Series Job Description; and
WHEREAS, the Accountant Series Job Description has been reviewed by the City Council and the City Council has determined that the Job Description is adequate and necessary; and WHEREAS, the City Council has determined to approve the Accountant Series Job Description.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Coalinga as follows:

1. The Accountant Series Job Description is hereby approved.

2. The City Manager and her designees are authorized to implement and carry out the provisions of the Accountant Series Job Description.

The foregoing resolution was approved and adopted at a regular meeting of the City Council of the City of Coalinga held on the 1 day of December, 2022, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

APPROVED:
______________________________
Mayor
ATTEST:
______________________________
City Clerk/Deputy City Clerk
1 of 3
Created 1/11/18; Rev 9/20/18, 12/1/22 h /Job Descriptions Rev/App/Accountant City of Coalinga
155 W. Durian
Coalinga, CA 93210
Junior Accountant
Pay Class: 29 Basic
FLSA Exempt
Accountant
Pay Class: 34 Basic
FLSA Exempt
Senior Accountant
Pay Class: 35 Basic
FLSA Exempt

DEFINITION
Under general direction of the Financial Services Director, performs a variety of complex, technical and general accounting duties in support of the Financial Services Department. Oversees the daily maintenance and processing of financial recordkeeping activities relating to the general ledger and completes other duties as required.

CLASSIFICATION
The assigned duties in this multi-class series range from entry to advanced, and from routine to more complex as the incumbent demonstrates the ability to perform such duties.

Junior Accountant - This is the entry-level class in the Accountant series. Under close supervision with detailed instruction and review, incumbents are expected to learn the common and most typical tasks of the position. As training proceeds and the work is done with less supervision, incumbents preparing for advancement to Accountant receive more difficult and complex tasks to perform. The progression to Accountant requires an evaluation of employee skill, performance levels, completion of certification/training, and experience in the Junior Accountant position.

Accountant - This is the advanced-level of the Accountant series. Incumbents perform the full range of assigned duties and may receive occasional instruction as new or unusual situations arise.

Incumbents are expected to be fully aware of the operating guidelines and procedures within the Department and may make independent decisions within the frame-work of written and oral instructions and accepted practices, processes and procedures while completing assignments.

Senior Accountant - This is the senior and supervisory-level of the Accountant series. Incumbents perform the full range of assigned duties and may receive occasional instruction as new or unusual 2 of 3
Created 1/11/18; Rev 9/20/18, 12/1/22 h /Job Descriptions Rev/App/Accountant situations arise. Incumbents are expected to be fully aware of the operating guidelines and procedures within the Department and may make independent decisions within the frame-work of written and oral instructions and accepted practices, processes and procedures while completing assignments. Senior Accountants provide leadership support to Accounting Technicians, Junior Accountants and Accountants while also providing direct supervision.

EXAMPLES OF ESSENTIAL DUTIES
NOTE: Examples listed in this class specification represents but is not necessarily exhaustive or descriptive of duties assigned to this position. Each individual in this classification may not necessarily perform all the duties listed. Management reserves the right to assign other related tasks if such duties are a logical assignment for this position.  Oversees a full range of financial recordkeeping and reporting duties, including general ledger, accounts receivable, accounts payable, business licenses, utility billing and customer service.  Assists with preparation and review of the annual financial audit report.  Reviews and analyzes financial records for completeness and accuracy.  Prepares adjusting journal entries, trial balances, fiscal and statistical reports.  Develops schedules and methods to accomplish assignments ensuring work is completed in a timely and efficient manner.
 Plans, organizes, evaluates and reviews the work of assigned staff; provides and coordinates staff training; works with employees to correct deficiencies.  Completes monthly bank reconciliations and post to the general ledger.  Assists with year-end closing of accounts and budget reconciliation.  Performs difficult and detailed calculations, recordkeeping and reconciliation in areas such as payroll and employee benefits.
 Researches, compiles and analyzes data related to a variety of special projects and grants; composes correspondence, assists in the preparation of a variety of financial documents, reports, grants and special projects; develops statistical charts; monitors various accounts;sets up files and spreadsheets.
 Coordinates financial activities with other City departments and outside agencies; responds to questions and provides information concerning payroll data and related changes to departments and individuals; researches, interprets and explains policies, procedures and regulations to City staff and the public.
 Monitors payroll accounts and ensures timely reconciliation and timely payment of all mandated payroll taxes processed by the Human Resources Department; oversees bi-weekly electronic file transfers of automatic deposits, retirement, deferred compensation, etc; maintains various payroll tables; develops and maintains systems for monitoring and tracking payroll and related information.
3 of 3
Created 1/11/18; Rev 9/20/18, 12/1/22 h /Job Descriptions Rev/App/Accountant  Assists with preparation of the City budget; gathers costs and factors in variable circumstances in making budget calculations.
 Responds to non-routine utility and customer related inquiries and complaints; authorizes adjustments to customer utility accounts.
 Reconciles accounts payable and accounts receivable, deposits, and payroll; prepares and posts journal entries; posts fund transfers, auditor entries and adjusting journal entries; prints year end reports; closes old year and posts new year budget balances.  Prepares and posts journal entries, posts fund transfers, auditor entries, and adjusting journal entries, prints year end reports, closes old year and posts new year budget balances.  Supervises and participates in auditing accounting systems and procedures to ensure proper internal control and compliance with policies.
 Supervises and participates in a wide array of fiscal activities including administration of bond issues and assessment districts, and participates in City investment process.  Participates in all aspects of the City’s accounting activities as assigned.  Understands, interprets, and applies general accounting and auditing principles, procedures and methods to develop, maintain and audit financial and statistical reports.  Performs other related work as required.

MINIMUM QUALIFICATIONS
NOTE: The specifications listed below outline the desirable qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.

Junior Accountant:

Education: Graduate of an accredited four-year college or university with a Bachelor’s Degree in Accounting, Business Administration or related field.

Experience: If Bachelor’s Degree is in Accounting, no further experience is required. If Bachelor’s Degree is in Business Administration or a related field, at least two (2) years of experience in general accounting is required.

Licenses: Valid State of California Drivers License, Class C; must be insurable under the City’s insurance policy without the City incurring any additional premiums or costs.

Other: Must be a U.S. citizen or Legal Resident Alien; pass a background investigation and a physical examination including a drug test; and be bondable.

Accountant:

Education: Graduate of an accredited four-year college or university with a Bachelor’s Degree in Accounting, Business Administration or related field.

Experience: Five (5) years of progressively responsible experience in financial accounting, preferably in a municipal or closely related environment, including at least one (1) year experience in a supervisory position.
4 of 3
Created 1/11/18; Rev 9/20/18, 12/1/22 h /Job Descriptions Rev/App/Accountant Licenses: Valid State of California Drivers License, Class C; must be insurable under the City’s insurance policy without the City incurring any additional premiums or costs.

Other: Must be a U.S. citizen or Legal Resident Alien; pass a background investigation and a physical examination including a drug test; and be bondable.

Senior Accountant:

Education: Graduate of an accredited four-year college or university with a Bachelor’s Degree in Accounting, Business Administration or related field.

Experience: Six (6) years of progressively responsible experience in financial accounting, preferably in a municipal or closely related environment, including at least one (1) year experience in a supervisory position.

Licenses: Valid State of California Drivers License, Class C; must be insurable under the City’s insurance policy without the City incurring any additional premiums or costs.

Other: Must be a U.S. citizen or Legal Resident Alien; pass a background investigation and a physical examination including a drug test; and be bondable.

NOTE:It isthe employee’s responsibility to renew all applicable license(s). The City will reimburse the employee for any required training expenses.

KNOWLEDGE, SKILLS AND ABILITIES
NOTE: The following are a representative sample of the KSAs necessary to perform essential tasks of the position.

Knowledge of: Budgeting and municipal and fiscal accounting practices, methods, forms, techniques and procedures; automated information systems and methods, including spreadsheets and other accounting and business software; business math and elementary statistical methods and techniques; public administration, municipal organization and department operations including applicable laws and regulations; processing and reconciling payroll, accounts receivable, accounts payable, utility billing, business licenses and other financial transactions; internal control principles and methods of application; principles of supervision, training and evaluations; modern office practices and procedures.

Skill and Ability to: Be proficient in word processing, spreadsheets, data bank and presentations; develop, recommend, install, and evaluate complex accounting systems, procedures, and internal controls; analyze and prepare complex financial statements and reports; plan, direct and evaluate the work ofsubordinates; analyze and interpret complex laws, regulations and codes; express ideas clearly both orally and in writing in the English language; work under tight deadlines; effectively prioritize and manage time; successfully multi-task and keep organized; maintain strict confidentiality and unquestionable integrity; have excellent attendance and be punctual; develop effective working relationships with supervisors, fellow employees, and the public; bilingual in English and Spanish is highly desirable.

ATTITUDE
5 of 3
Created 1/11/18; Rev 9/20/18, 12/1/22 h /Job Descriptions Rev/App/Accountant Characterized by initiative, commitment to teamwork and quality performance, and a customer-service orientation; must interact in a positive manner with City employees and the public.

PHYSICAL AND PSYCHOLOGICAL REQUIREMENTS
NOTE: The physical and psychological demands described herein are representative of those that must be met by an employee to successfully perform the essential duties of this classification.

Reasonable accommodations may be made to enable an individual with qualified disabilities to perform the essential functions of this job, on a case-by-case basis.

Ability to work in a typical office setting with appropriate climate controls. Tasks require a variety of physical activities such as hearing and speaking to exchange information in person and on the telephone; vision sufficient to read written materials, including small print, and personal computer monitor; sitting for extended periods of time; occasional walking to other offices and standing for brief periods; bending and reaching to place or retrieve files, office supplies, binders and other reference materials; dexterity of hands and fingers to operate a personal computer, typewriter and other office equipment. Mental application utilizes memory for details, verbal instructions, emotional stability, discriminating thinking and creative problem solving. Individual must exercise good judgment, be flexible and sensitive in response to changing situations and needs; and communicate clearly and concisely, both orally and in writing.

Approved by: __________________________ ___________
Marissa Trejo, City Manager Date

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Adopt Resolution No. 4126 Amending the Basic Pay Scale to Incorporate the Senior Accountant Position
Meeting Date: Thursday, December 1, 2022
From: Marissa Trejo, City Manager
Prepared by: Marissa Trejo, City Manager
I. RECOMMENDATION:

City Manager and Financial Services Director recommend Adopting Resolution No. 4126 Amending the Basic Pay Scale to Incorporate the Senior Accountant Position II. BACKGROUND:

There is a concurrent agenda item, Resolution No. 4125, establishing the position of Senior Accountant.

III. DISCUSSION:

The position of Senior Accountant must be assigned to a pay range, assuming the concurrent item of the Job Description is approved.

IV. ALTERNATIVES:

Do not adopt (not recommended)
V. FISCAL IMPACT:

There is a 5% pay difference between the Accountant and Senior Accountant position. Once approved, the Accountant will be reclassified to Senior Accountant, an annual increase of $4,240 split between multiple funds, but, since the previous Junior Accountant position was filled at an Accounting Technician classification, there will be no impact to the budget.

ATTACHMENTS:

File Name Description
RESO#4126_Basic_Pay_Scale_Senior_Accountant_Pay_Scale_120122.pdf Resolution No. 4126 Basic_Pay_Scale_12.5.22_PDF.pdf Pay Scale
RESOLUTION NO. 4126

A RESOLUTION OF THE CITY OF COUNCIL OF THE CITY OF COALINGA

APPROVING A REVISION TO THE CITY OF COALINGA BASIC PAY SCALE WHEREAS, the governing body of the City of Coalinga is authorized to prepare, install, revise and maintain a position classification and compensation plan covering all positions in the competitive service;

NOW, THEREFORE, BE IT RESOLVED,
I. That the City Council of the City of Coalinga hereby established pay scales for all employees in all classifications of employment described on the Basic Pay Scale to be revised effective December 5, 2022.

The foregoing resolution was approved and adopted at a meeting of the City Council of the City of Coalinga held on the 1st day of December, 2022, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

APPROVED:
______________________________
Ron Ramsey, Mayor
ATTEST:
______________________________
Shannon Jensen, City Clerk

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Adopt Resolution No. 4127, 4128, and 4129 related to the Submission of a Grant Application for the 2022 Urban Community Drought Relief Fund Meeting Date: Thursday, December 1, 2022
From: Marissa Trejo, City Manager
Prepared by: Larry Miller, Public Works and Utilities Coordinator I. RECOMMENDATION:

Adopt three (3) resolutions related to the submission of multiple grant applications for the 2022 Urban Community Drought Relief Grant Fund:

Resolution No. 4129 - Advanced Metering Infrastructure (AMI) Resolution No. 4128 - Turf Replacement Program
Resolution No. 4127 - Derrick Reservoir Rehabilitation
II. BACKGROUND:

Funding for the Program was authorized by the Legislature amending the Budget Act of 2021 ; DWR was allocated $200 million for Urban Communities, $75 million for Conservation for Urban Suppliers, and $75 million for Turf Replacement. The same Budget Act also authorized $100 million for the Small Community Drought Relief Program.

DWR is combining a portion of the Urban Community, Conservation for Urban Suppliers, and Turf Replacement Funding into a $300 million program.

Guidelines were released in October 2022 and applications have a final deadline of January 31, 2023.

III. DISCUSSION:

The grant allows for multiple submissions to be bundled into one application. Staff has identified three opportunities that would fit the scope of the program. Attached to this report are three separate resolutions, they are identified below.

Resolution No. 4129 - Advanced Metering Infrastructure (AMI) Resolution No. 4128 - Turf Replacement Program
Resolution No. 4127 - Derrick Reservoir Rehabilitation
AMI
Advanced Meter Infrastructure (AMI) is a water metering solution that allows for severaladvantages to their other counterparts; AMR and Touch Read systems. Presently, the majority of water meters are touch read, which require a meter reader to walk up to the meter and scan the meter through a small interface on the lid.

Some time ago, we implemented an AMI pilot program and offered meters to a small subset of water customers. Presently, there are 72 AMI meters installed within our system. These meters provide the ability to read and track water usage in real time. This data is both available to customers as wellas the city. This will provide better controls for the customer to control their usage and lessen the burden on staff to read meters each month.

Presently, the full grant ask would be approximately 2,000,000. The scope is not yet fully developed, but staff is presently looking to get pricing for a third party to install the meters in lieu of utilizing staff time. This would equate to a much faster timeline on the installation. We are reaching out to vendors to ascertain what that amount may be.

Turf Replacement
The past two years have devastated many lawns and gardens. A Turf Replacement Program is intended to reduce landscape water demand while still providing for an attractive landscape.

The grant ask amount will be for approximately 2,000,000. While the full scope of the program is still under development, it will be borrowing heavily from our already established trial program. However, with the additional funding, the intent is to increase the reimbursement amounts and to potentially hire part-time staff to help administer the program efficiently.

A major caveat with this funding source is that it does not allow for the reimbursement of synthetic lawn installations. While unfortunate, staff believes that the program is still viable without the inclusion of synthetic lawns. If council wishes, City funds can be added to the program for this element.

Derrick Reservoir Rehabilitation
The rehabilitation of Derrick Reservoir is a massive undertaking. The project is scoped to rehabilitate the inner coating, rehabilitate the outer coating, replace the top two courses of the tank, replace the roof, and reconfigure the inlet/outlet of the tank to reflect more modern practices. This project does have an alternate funding source if needed but allocating a new funding source would allow for much needed projects to be completed within the water treatment facility.

The application asks for approximately $5,000,000 to complete the rehabilitation but willalso entertain a partial funding of the project.

IV. ALTERNATIVES:

Do not adopt resolutions related to the 2022 Urban Community Drought Relief Fund.

Only adopt a portion of the resolutions, limiting the application to a smaller scope.

V. FISCAL IMPACT:

The grant application will not have direct costs outside of the normally budgeted amounts to Blais & Associates.

ATTACHMENTS:

File Name Description
Resolution_No._4127.docx Resolution 4127
Re
solution_No._4128.docxResolution4128
Resolution_No._4129.docxResolution4129
RESOLUTION NO. 4127

A RESOLUTION OF THE COUNCIL OF THE CITY OF COALINGA, CALIFORNIA AUTHORIZING THE SUBMISSION OF AN APPLICATION FOR GRANT FUNDS FOR THE 2022 URBAN COMMUNITY

DROUGHT RELIEF GRANT PROGRAM FROM THE CALIFORNIA DEPARTMENT OF WATER

RESOURCES AND AUTHORIZING THE EXECUTION OF APPLICATION-RELATED DOCUMENTS BY

THE CITY MANAGER, ASSISTANT CITY MANAGER OR HER/HIS DESIGNEE WHEREAS, the City of Coalinga proposes to implement the Derrick Reservoir Rehabilitation Project; and
WHEREAS, the City of Coalinga has the legal authority and is authorized to enter into a funding agreement with the State of California; and
WHEREAS, the City of Coalinga intends to apply for grant funding from the California Department of Water Resources for the Derrick Reservoir Rehabilitation Project; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Coalinga as follows:

1. That pursuant and subject to all of the terms and provisions of Budget Act of 2021 (Stats. 2021, ch. 240, § 80) as amended (Stats. 2022, ch. 44, § 25), the City of Coalinga City Manager, Assistant City Manager, or designee is hereby authorized and directed to prepare and file an application for funding with the Department of Water Resources, and take such other actions necessary or appropriate to obtain grant funding.

2. The City of Coalinga City Manager, Assistant City Manager, or designee is hereby authorized and directed to execute the funding agreement with the Department of Water Resources and any amendments thereto.

3. The City of Coalinga City Manager, Assistant City Manager, or designee is hereby authorized and directed to submit any required documents, invoices, and reports required to obtain grant funding.
*************************************************************************

STATE OF CALIFORNIA )
COUNTY OF FRESNO ) ss.

CITY OF COALINGA )
I, Shannon Jensen, City Clerk of the City of Coalinga, hereby certify that the foregoing Resolution was duly and regularly adopted by the Council of the City of Coalinga, at a regular meeting held on the 1st day of December 2022.

AYES:

NOES:

ABSENT:

ABSTAIN:

Shannon Jensen, City Clerk of the City of Coalinga
BY: ________________________________________
APPROVED AS TO FORM:

Ron Ramsey
BY: __________________________________________
Mayor December 1, 2022
RESOLUTION NO. 4128

A RESOLUTION OF THE COUNCIL OF THE CITY OF COALINGA, CALIFORNIA AUTHORIZING THE SUBMISSION OF AN APPLICATION FOR GRANT FUNDS FOR THE 2022 URBAN COMMUNITY

DROUGHT RELIEF GRANT PROGRAM FROM THE CALIFORNIA DEPARTMENT OF WATER

RESOURCES AND AUTHORIZING THE EXECUTION OF APPLICATION-RELATED DOCUMENTS BY

THE CITY MANAGER, ASSISTANT CITY MANAGER OR HER/HIS DESIGNEE WHEREAS, the City of Coalinga proposes to implement the Turf Replacement Rebate Program; and
WHEREAS, the City of Coalinga has the legal authority and is authorized to enter into a funding agreement with the State of California; and
WHEREAS, the City of Coalinga intends to apply for grant funding from the California Department of Water Resources for the Turf Replacement Rebate Program; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Coalinga as follows:

STATE OF CALIFORNIA )
COUNTY OF FRESNO ) ss.

AYES:

NOES:

ABSENT:

ABSTAIN:

Shannon Jensen, City Clerk of the City of Coalinga
BY: ________________________________________
APPROVED AS TO FORM:

Ron Ramsey
BY: __________________________________________
Mayor December 1, 2022
RESOLUTION NO. 4129

A RESOLUTION OF THE COUNCIL OF THE CITY OF COALINGA, CALIFORNIA AUTHORIZING THE SUBMISSION OF AN APPLICATION FOR GRANT FUNDS FOR THE 2022 URBAN COMMUNITY

DROUGHT RELIEF GRANT PROGRAM FROM THE CALIFORNIA DEPARTMENT OF WATER

RESOURCES AND AUTHORIZING THE EXECUTION OF APPLICATION-RELATED DOCUMENTS BY

THE CITY MANAGER, ASSISTANT CITY MANAGER OR HER/HIS DESIGNEE WHEREAS, the City of Coalinga proposes to implement the Advanced Metering Infrastructure Program; and
WHEREAS, the City of Coalinga has the legal authority and is authorized to enter into a funding agreement with the State of California; and
WHEREAS, the City of Coalinga intends to apply for grant funding from the California Department of Water Resources for the Advanced Metering Infrastructure Program; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Coalinga as follows:

STATE OF CALIFORNIA )
COUNTY OF FRESNO ) ss.

AYES:

NOES:

ABSENT:

ABSTAIN:

Shannon Jensen, City Clerk of the City of Coalinga
BY: ________________________________________
APPROVED AS TO FORM:

Ron Ramsey
BY: __________________________________________
Mayor December 1, 2022

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Code Enforcement Monthly Report for October 2022 Meeting Date: Thursday, December 1,2022
From: Marissa Trejo
Prepared by: Yaneth Ibarra, Code Enforcement Officer
I. RECOMMENDATION:

II. BACKGROUND:

III. DISCUSSION:

IV. ALTERNATIVES:

V. FISCAL IMPACT:

ATTACHMENTS:

File Name Description
October_2022.pdf Code Enforcement Report October 2022
September 2022 Notices Pending Cited Completed
Broken Fence
Broken Window
Dead Trees
Fence +6ft
Furniture
Grafitti
In-Op Vehicles 6
Junk Trash Debris
Mud Spill
Over Grown Weeds 1
Over Hanging Palm Trees 8 7
Pool Maintance
Roosters and Chickens 1 1
RV on the street
RV on Unimproved Surface
Junk Alley 1 1
Trash Cans in front of yard
Vehicles on Lawn 6 3
Vehicle Abatement 5 5
Vehicles on Unimproved Surface 5 2
Unlicensed Business 2 1
Total 35 12 0 20
72 Hour Parking Warning 23 5 9 18
Vehicle Tows 1
Water Conservation 96 5
Code Enforcement Activity

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Presentation of Clock Tower Dedication Plaque in Honor of Oscar Garza Meeting Date: Thursday, December 1, 2022
From: Marissa Trejo, City Manager
Prepared by: Marissa Trejo, City Manager
I. RECOMMENDATION:

Present Clock Tower Dedication Plaque in Honor of Oscar Garza II. BACKGROUND:

In January of 2022, Councilman Horn requested an item to dedicate the clock tower to Oscar Garza. That item was approved.

Oscar Garza was hired by the City of Coalinga on October 3, 1994, as an Equipment Mechanic in Public Works. He retired on July 20, 2017, with over 22 years of service.

During his employment as an Equipment Mechanic, Oscar regularly worked on, and repaired, the City's clock tower. He was known as the "go-to" person for all things relating to the clock tower.

Even after retirement, Oscar continued to serve the City of Coalinga through his appointment to the Planning Commission.

III. DISCUSSION:

The plaque is now available and ready to be presented. Installation will then be scheduled.

IV. ALTERNATIVES:

V. FISCAL IMPACT:

None.

ATTACHMENTS:

File Name Description
NoAttachments Available

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Discussion, Direction and PotentialAction regarding One (1) Expiring Term on the Planning Commission
Meeting Date: Thursday, December 1, 2022
From: Marissa Trejo, City Manager
Prepared by: Sean Brewer, Assistant City Manager
I. RECOMMENDATION:

Staff is seeking the Council's direction whether to re-appoint Commissioner Pruitt to another four (4) year term or advertise for the position of Planning Commissioner as Commissioner Pruitt's Term is set to end on January 17, 2023.

II. BACKGROUND:

Commissioner Pruitt has served on the planning commission since 2019 and her term is set to end on January 17, 2023. She has advised staff that she would like to seek reappointment by the Council for another term.

In accordance with Section 2-3.102, members of the Planning Commission shall be appointed by the Council.

III. DISCUSSION:

Staff is seeking direction from the Councilas to how they would like to address the expiring term of Commissioner Pruitt. The Council has two options when appointing members to the Commission:

1. Any member of the Councilcan make a motion nominating a member of the public to the commission and vote accordingly this would include re-appointment of the currently seated commissioner (Pruitt); or

2. If members of the Council do not have an immediate recommendation to directly appoint they can direct the City Clerk to advertise for the Planning Commissioner vacancy and staff will then bring back the list of applicants for consideration. Staff would typically advertise for a minimum 30 days.

Commissioner Pruitt is present and would like an opportunity to speak.

IV. ALTERNATIVES:

Alternatives were identified in the discussion section of this report above. There is no alternative of "no action" for this item. Councilcan appoint Commissioner Pruitt to another four year term or advertise for the upcoming vacancy for appointment starting at the expiration of Commissioner Pruitt's term.

V. FISCAL IMPACT:

None
ATTACHMENTS:

File Name Description
NoAttachments Available

Coalinga City CouncilDecember 1, 2022

Coalinga City Council
December 1, 2022