Coalinga City Council
April 6, 2023

CITY COUNCIL/SUCCESSOR

AGENCY/PUBLIC FINANCE AUTHORITY

MEETINGAGENDA
April 6, 2023
6:00 PM
The Mission of the City of Coalinga is to provide for the preservation of the community character by delivering quality, responsive City services, in an efficient and cost-effective manner, and to develop, encourage, and promote a diversified economic base in order to ensure the future financial stability of the City for its citizens.

Notice is hereby given that the City Council will hold a Regular Meeting, on April 6, 2023 in the City Council Chambers, 155 West Durian Avenue, Coalinga, CA. Persons with disabilities who may need assistance should contact the City Clerk at least 24 hours prior to the meeting at 935-1533 x113. Anyone interested in translation services should contact the City Clerk at least 24 hours prior to the meeting at 935-1533 x113. The Meeting will begin at 6:00 p.m. and the Agenda will be as follows:

1. CALL TO ORDER

1. Pledge of Allegiance

2. Changes to the Agenda

3. Council's Approval of Agenda

2. AWARDS, PRESENTATIONS, APPOINTMENTS AND PROCLAMATIONS (NONE)

3. CITIZEN COMMENTS
This section of the agenda allows members of the public to address the City Council on any item within the jurisdiction of the Council. Members of the public, when recognized by the Mayor, should come forward to the lectern, identify themselves and use the microphone. Comments are normally limited to three (3) minutes. In accordance with State Open Meeting Laws, no action will be taken by the City Council this evening and all items will be referred to staff for follow up and a report.

Citizen Comments submitted in writing to the City Clerk by 5:00pm on the day of the City Council meeting shall be distributed to the City Council and included in the record, however they will not be read.

4. PUBLIC HEARINGS (NONE)

5. CONSENT CALENDAR

1. Approve MINUTES - February 16, 2023

2. Check Register: 02/01/2023 - 02/28/2023

3. Information Only - Cost Estimate to Replace Flooring in the Mobile Home Located at the Airport

4. Information Only - Update on Future College Crossings Property

5. Information Only - Update on Vacant Kmart Property

6. Informational Only - Debt Obligations

7. Notice of Completion for Coalinga Fire Department On-site Improvements Project #2902

8. Approve Policy Restricting the Installation of Turf (Grass) in any New Commercial, Industrial or Residential Developments

9. Authorize the Purchase of Natural Gas Meters

10. Authorize Assistant City Manager to Execute an Engineering Task Order with the City Engineer for Right-of-Way Services for the Trails Project (Segments 1, 2, 13, and 14)

11. Authorize City Manager to Approve Engagement Letter Received from Bryant L.

Jolley, CPA for Auditing Services of Fiscal Year 2021-2022

12. Authorize Changes to Police Department K-9 Officer Take Home Vehicle Policy

13. Authorize the Purchase/Upgrade of City Hall and Police Departments Fire Control System

14. Authorize Assistant City Manager to Execute a Contract with Expert Painting and Coatings to Perform Floor Polishing and Finishing at the Water Treatment Plant

15. Adopt Resolution No. 4150 related to the Emergency Work Declaration Regarding the Repair and Restoration of the Water Treatment Plant Clarifiers in Accordance with California Public Contract Code 22025 and 22050

16. Adopt Resolution No. 4151 Authorizing City Manager to Execute Agreements with Members of the Pleasant Valley Water Conveyance Partners, LLC and Harris Feeding for the Sale of Excess Untreated USBR Contract Water for Water Year 2023/2024

17. Adopt Resolution No. 4152 Authorizing Mayor to Execute a Temporary Water Service Contract (Section 215) with the United States Bureau of Reclamation.

18. Adoption of Resolution No. 4153, Approving Final Parcel Map No. 22-01

19. Waive Second Reading and Adopt Ordinance No. 858 Updating the Temporary Uses Section of the Planning and Zoning Code in Order to Permit Fairs, Carnivals and Festivals in Residentially Zoned Districts on Parcels No Smaller than 20 Acres

20. Fire Department Quarterly Report

6. ORDINANCE PRESENTATION, DISCUSSION AND POTENTIAL ACTION ITEMS

1. Fiscal Year 2023-2024 Proposed Budget Discussion and Direction Mai Vang, Financial Services Director

2. Discussion, Direction and Potential Action regarding Posing to the Voters the Question of Whether the Mayor's Position should be Elected At-Large and Placing the Item on the November 2024 Election Ballot
Marissa Trejo, City Manager

3. Discussion, Direction and Potential Action regarding Filling an Anticipated City Council Vacancy for District One (1)
Marissa Trejo, City Manager

7. ANNOUNCEMENTS

1. City Manager's Announcements

2. Councilmembers' Announcements/Reports

3. Mayor's Announcements

8. FUTURE AGENDA ITEMS

9. CLOSED SESSION

1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION.

Initiation of Litigation Pursuant to Section 54956.9(d)(4): 2 Cases

2. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION.

Initiation of Litigation Pursuant to Section 54956.9(d)(4): 1 Case

10. CLOSED SESSION REPORT
Closed Session: A "Closed" or "Executive" Session of the City Council, Successor Agency, or Public Finance Authority may be held as required for items as follows: personnel matters; labor negotiations; security matters; providing instructions to real property negotiators; legal counsel regarding pending litigation; and protection of records exempt from public disclosure.

Closed session will be held in the Administration Building at 155 W. Durian Avenue and any announcements or discussion will be held at the same location following Closed Session.

11. ADJOURNMENT

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Approve MINUTES - February 16, 2023
Meeting Date: Thursday, April 6, 2023
From: Marissa Trejo, City Manager
Prepared by: Shannon Jensen, City Clerk
I. RECOMMENDATION:

II. BACKGROUND:

III. DISCUSSION:

IV. ALTERNATIVES:

V. FISCAL IMPACT:

ATTACHMENTS:

File Name Description
MINUTES_For_Approval_021623.pdf Minutes - February 16, 2023 Minutes – February 16, 2023

MINUTES

CITY COUNCIL/SUCCESSOR

AGENCY/PUBLIC FINANCE AUTHORITY

MEETING AGENDA
February 16, 2023

1. CALL TO ORDER 6:05PM
Council Members Present: Horn, Ramirez, Adkisson, Vosburg, Hedgecock Others Present: City Manager Marissa Trejo, City Attorney Mario Zamora, Assistant City Manager Sean Brewer, Chief of Police Jose Garza, Financial Services Director Mai Vang, City Treasurer Dawn Kahikina, Administrative Analyst Mercedes Garcia (via Zoom), Fire Chief Greg DuPuis, Public Works and Utilities Coordinator Larry Miller, and City Clerk Shannon Jensen Council Members Absent: None
Others Absent: None
Changes to the Agenda: City Manager Marissa Trejo announced the following changes to the Agenda:

1. Item No. 2.1 and 2.2 will be switched, hearing Item No. 2.2 first and then

2.1. Motion by Vosburg, Second by Ramirez to Approve the Changes to the Agenda and to Approve the Agenda for the meeting of February 16, 2023. Motion Approved by 5/0 Roll-Call Majority Vote.

2. AWARDS, PRESENTATIONS, APPOINTMENTS AND PROCLAMATIONS

1. Recognize Coalinga Youth Cheer for their Accomplishments Mayor Pro-Tem Ramirez presented certificates recognizing the Coalinga Mighty Mites Oiler Team, Coalinga Pee Wees Oiler Cheer Team, Coalinga Juniors Oiler Cheer Team and Coalinga Seniors Oiler Cheer Team for their accomplishments at the JAMZ Nationals and JAMZ State Championships.

2. Presentation of $325 Check to Coalinga-Huron Unified School District from Griswold, LaSalle, Dowd, Cobb & Gin LLP to Purchase 10 Chess Boards for the Coalinga High School Chess Club City Attorney Mario Zamora and Councilman Adkisson presented a $325 check to the Coalinga-Huron Unified School District to Purchase 10 chess boars for the Coalinga High School Chess Club.

3. CITIZEN COMMENTS
The following individual(s) spoke under Citizen Comments:

Minutes – February 16, 2023
Hilda Crawford announced the following upcoming Library events:
• February 17, 2023 (4:00-6:00pm) – Cozy Up to a Good Book and Book and Glove Giveaway (1 per person) – event made possible by a grant from the Coalinga Elk’s Lodge • February 25, 2023 (1:30-3:30pm) – Cat in the Hat movies honoring Dr. Seuss • February 28, 2023 and every 3rd Thursday – Fun Eats with Hilda (5:00-6:00p) For more information, please contact children’s librarian Ms. Gina or the Library’s website for a calendar of events.

George Anderson announced Gimme Love Animal Shelter’s Dollar for Dogs 2nd Annual Dinner Fundraiser on Thursday, March 30, 2023 at the Coalinga Elks Lodge at 5:00pm. Tickets are limited and on sale now.

Bill Lewis announced the creation of the new Coalinga Healthcare District which services Coalinga and Huron.

This new district replaces the Hospital District now that the Hospital was sold in November 2022. The charter was created to try to bring in additional health and wellness opportunities to Coalinga and Huron. Healthcare districts have a certain purpose in California and that is to establish and carry on, through one or more corporations or joint ventures, for the communities served through a grant funding program. The District will be discussing the grant funding program next Thursday, February 21, 2023 from 10:00am to 12:00pm at Keck Park and we hope to get the community’s input.

Scott Netherton thanked the City and the community for coming out to support the Chamber by attending the awards dinner on February 4, 2023. On Saturday, March 4, 2023, the Chamber will be holding their annual Mardi Gras celebration along the Coalinga Plaza between 10:00am – 9:00pm. Mr. Netherton stated he was pleased to see the line of cars headed to Fresno for fallen Selma Police Officer Gonzalo Carrasco, Jr’s funeral services. Our first responders are important to us and I thank them for their service.

The following individual(s) submitted written comment(s):

Greg Cody

4. PUBLIC HEARINGS
None

5. CONSENT CALENDAR

1. Approve MINUTES – January 19, 2023

2. Information Only – Cost Estimate to Add Cameras to Cover the Council Chambers and City Hall Entrance

3. Information Only – Cost Estimate to Lease or Purchase 3 New Patrol Vehicles for Police Department

4. Adopt Resolution No. 4141 Authorized Designated Signatures for City’s Bank Accounts with Union Bank
Minutes – February 16, 2023

5. Adopt Resolution No. 4142 – Authorizing the Commencement of Proceedings in Connection with the Issuance and Sales of Future Revenue Bonds by the Coalinga Public Authority to Finance Solar Energy Projects at the Water Treatment Plant and Waste Water Plant

6. Adopt Resolution No. 4143 Accepting and Approving Funds Derived from the Position of the Waived City Council Stipend for Mayor Horn

7. Waive the Second Reading and Adopt Ordinance No. 857 (Informal Bidding Procedures – Emergency Work Amendment)

8. Direct City Manager to Prepare a Chaplaincy Program and Bring Back to Council for Consideration and Approval

9. Authorize Mayor to Sign a Letter of Support to Fresno County District Attorney Smittcamp on Behalf of the Coalinga City Council

10. Direct Staff to Prepare Potential Solutions for Unimproved Driveways within the City and Bring Options Back to Council for Consideration and Approval
Councilman Vosburg pulled Item No. 5.10 for discussion.

Councilman Vosburg gave a brief overview of his request for this item to be placed on the agenda.

11. Approve Amendment to the Municipal Advisory Services Agreement between the City of Coalinga and Wulff, Hansen & Co

12. Authorize City Manager to Execute a Project Development Agreement with Johnson Controls to Develop an Energy Services Project (Waste Water Treatment Plant Solar PV System) pursuant to California Government Code 4217.10-4217.18
Councilman Vosburg pulled Item No. 5.12 for discussion.

Assistant City Manager Sean Brewer gave a brief overview of the item, which also goes along with Consent Calendar Item No. 5.13.

13. Initiate Zoning Text Amendment, Amending Section 9-5.126 “Temporary Uses” Related to Carnivals, Fairs and Festival Events
Councilman Vosburg pulled Item No. 5.13 for discussion.

Councilman Vosburg requested the Council vote on No. 5.13 separately from the rest of the Consent Calendar as he will need to recuse himself from the vote since he lives within the sphere of influence.

Mayor Horn stated he would also be recusing himself from the discussion and vote as he is a Chamber member.

City Attorney Mario Zamora stated that Councilman Vosburg and Mayor Horn would not be required to leave the room for the discussion and vote of the item as the item is on the Consent Calendar.

Minutes – February 16, 2023
Motion by Adkisson, Second by Hedgecock to Approve Consent Calendar Item No. 5.13. Motion Approved by 3/0 Roll-Call Majority Vote. (Vosburg and Horn – Abstained)

14. Approve Comprehensive Fee Schedule for the Consumer Price Index (CPI) Update Effective January 1, 2023
Councilman Adkisson pulled Item No. 5.14 for discussion.

City Manager Marissa Trejo gave a brief overview of the item.

Councilman Vosburg – opposed to CPI rate increases of 6% across the board, preferring a Fee Study to gain exact amounts of any increases / decreases needed.

Councilman Adkisson – opposed to more rate increases.

Councilman Adkisson requested the Council vote on Item No. 5.14 separately.

City Manager Marissa Trejo suggested staff perform an internal test on some of the fees to determine if the suggested fees are on point.

Councilman Hedgecock – opposed to performing a Fee Study for $25,000.

Consensus of the Council is to Table Item No. 5.14 until staff can perform internal tests of some of the fees.

15. Code Enforcement Monthly Report for December 2022

16. Code Enforcement Monthly Report for January 2023
Motion by Vosburg, Second by Ramirez to Approve Consent Calendar Item Nos. 5.1 through 5.12 and 5.15 through 5.16. Motion Approved by 5/0 Roll-Call Majority Vote.

Motion by Adkisson, Second by Hedgecock to Approve Consent Calendar Item No. 5.13. Motion Approved by 3/0 Roll-Call Majority Vote. (Vosburg and Horn – Abstained) Consensus of the Council is to Table Item 5.14 until staff can perform internal tests of some of the fees.

6. ORDINANCE PRESENTATION, DISCUSSION AND POTENTIAL ACTION ITEMS

1. Discussion, Direction and Potential Action regarding Past Due Cannabis Tax Payments Marissa Trejo, City Manager
Councilman Hedgecock gave a brief overview of his request for this item to be placed on the agenda, stating he requested to know if the people who have contracts with the City are fulfilling their obligations? Councilman Adkisson requested the Item be tabled as there is an item that will be discussed in Closed Session at the next Council meeting. Councilman Adkisson stated concern over discussing sensitive information that should not be addressed in open session regarding potential litigation of this matter.

Councilman Hedgecock requested the answer to his question, stating that this would keep the City transparent and that we are working on any delinquencies.

Minutes – February 16, 2023
City Manager Marissa Trejo gave a brief overview of the information listed in the Staff Report. Mrs. Trejo confirmed the City is working on any outstanding delinquencies.

2. Adopt Resolution No. 4138 Approving and Reestablishing the Transparency and Accountability Committees Act and Discussion, Direction and Potential Action regarding the Appointment of Council Members to Serve on Committees Established by the Transparency and Accountability Committees Act and to Direct Staff to Post Notices to Inform the Public of the Vacancies to be Filled by Members of the Community
Marissa Trejo, City Manager
City Manager Marissa Trejo gave a brief overview of the item.

Councilman Vosburg suggested Council combine the committees into the following:
• Public Safety / City Beautification / Code Enforcement / Animal Control • Sales Tax / Cannabis / Economic Development
• Water
Mayor Horn suggested the Public Safety be changed to “Chief’s Advisory Board for Public Safety” so that members from each district could be represented on the committee.

Motion by Vosburg, Second by Adkisson to Adopt Resolution No. 4138 Approving the Reestablishment of the Transparency and Accountability Committees Act and Combining the Committees into Three (Public Safety / City Beautification / Code Enforcement / Animal Control; Sales Tax / Cannabis / Economic Development; and Water). Motion Approved by 5/0 Roll-Call Majority Vote.

Mayor Horn requested to be one of the Councilmembers to serve on the Public Safety / City Beautification / Code Enforcement / Animal Control Committee.

Councilman Hedgecock requested to be the second Councilmember to serve on the Public Safety / City Beautification / Code Enforcement / Animal Control Committee.

Motion by Vosburg, Second by Ramirez to Approve Mayor Horn and Councilman Hedgecock to Serve on the Public Safety / City Beautification / Code Enforcement / Animal Control Committee. Motion Approved by 5/0 Roll-Call Majority Vote.

Councilman Adkisson requested to be one of the Councilmembers to serve on the Sales Tax / Cannabis / Economic Development Committee.

Mayor Horn requested to be the second Councilmember to serve on the Sales Tax / Cannabis / Economic Development Committee.

Motion by Vosburg, Second by Ramirez to Approve Mayor Horn and Councilman Adkisson to Serve on the Sales Tax / Cannabis / Economic Development Committee. Motion Approved by 5/0 Roll-Call Majority Vote.

Mayor Pro-Tem Ramirez requested to be one of the Councilmembers to serve on the Water Committee.

Councilman Vosburg requested to be the second Councilmember to serve on the Water Committee.

Minutes – February 16, 2023
Motion by Adkisson, Second by Horn to Approve Mayor Pro-Tem Ramirez and Councilman Vosburg to Serve on the Water Committee. Motion Approved by 5/0 Roll-Call Majority Vote.

3. Discussion, Direction and Potential Action regarding Council Rules of Procedure Sean Brewer, Assistant City Manager
Councilman Vosburg suggested that the Council Rules of Procedure be reviewed by the City Attorney, the City Manager, and the Mayor and a revised version be brought back for Council’s consideration. Legally, I believe some things should be added, some removed and some things should be changed around so that the document reflects our current meeting structure.

City Attorney Mario Zamora requested that the Council email him or the City Manager with any suggestions.

Consensus of the Council is to bring back a draft of a revised Council Rules of Procedure for Council’s consideration.

7. ANNOUNCEMENTS
City Manager’s Announcements:

City Manager Marissa Trejo announced that applications to serve on one of the Transparency and Accountability committees can be found near the double doors just as you enter the Council Chambers.

Please return completed applications to the City Clerk. Two applicants will be selected by the Council to serve on each committee.

Assistant City Manager Sean Brewer announced that the Fresno Council of Governments is expected to recommend that the City be awarded Active Transportation grant funds to build a new bridge to replace the old “trestle bridge” that goes across Los Gatos Creek. It hasn’t been formally approved yet, but we are expecting that we will be recommended for approval and should then be moved on to the next stage in the process.

Mrs. Trejo asked the Chief to make an announcement regarding the fundraiser for fallen Selma Police officer Carrasco.

Fire Chief Greg DuPuis announced that the Coalinga Police and Fire departments had a join-fundraiser event at Starbucks to raise money for the family of Selma Police Officer Gonzalo Carrasco Jr. who was killed in the line of duty. The departments were out there from 7am to 5pm and we were able to raise over $7,000. It was amazing to see the community come together to honor an office from another city. Chief DuPuis thanked SaveMart for the water, chips and chicken wings they donated to staff from the two departments.

Council Member’s Announcements:

Councilman Vosburg reminded the community of Gimme Love’s Dollars for Dogs dinner fundraiser on March 30, 2023. Tickets are $80 and he hopes to see the community supports the animal shelter and they have a good turn-out.

Mayor’s Announcements:

Mayor Horn announced that Mardi Gras will be on Saturday, March 4, 2023 from 10am to 9pm along the Plaza.

One of the Cheer teams that were awarded certificates at the last meeting on February 2, 2023, I believe it was the 8–10-year-olds, went on to win championship rings. They have all accomplished so much.

Minutes – February 16, 2023

8. FUTURE AGENDA ITEMS
Mayor Horn requested a Future Agenda Item regarding the cost for the City to purchase shower heads that can be turned off and on to assist with water conservation.

Mayor Pro-Tem Ramirez requested a Future Agenda Item to have an ordinance and fee with Fresno County for anyone found dumping in the creeks. He would like to see a fee of $10,000.

Councilman Vosburg requested a Future Agenda Item for the light signal to be addressed at the intersection of Elm Avenue and Polk Street near Café 101, stating that he has been held up at the light for a lengthy period of time, even when there is no one around.

Assistant City Manager Sean Brewer stated that he would reach out to Caltrans.

Mayor Pro-Tem Ramirez requested that the light at Elm Avenue and Cherry Lane also be looked it, as it is doing something similar.

9. CLOSED SESSION
None

10. CLOSED SESSION REPORT
None

11. ADJOURNMENT 7:15 PM
APPROVED:
___________________________________
James Horn, Mayor
ATTEST:
___________________________________
Shannon Jensen, City Clerk
___________________________________
Date
April 6, 2023
From: Greg Cody
To: Marissa Trejo; Information
Subject: Re: 02/17/2003 Citizen Comment
Date: Thursday, February 16, 2023 3:57:45 PM
I made a error on the date for my citizens comment. Please provide it for 02/16/03 Council meeting.

Thank you in advance
On Thu, Feb 16, 2023 at 5:40 PM Greg Cody <[email protected]> wrote:

Singing to the Choir:

Second to city Council fearfulness to
enforce their code of conduct is
Councilman Adkisson’s countless
disregard and violations of such.

They began approximately three
weeks after he was handed a vacant
seat on council.

The council and citizens had never
witnessed such bad conduct and
severe attacks.

When Councilwoman, Tanya Stoltz
detached herself due to his constant
bad behavior and violations, he just
like a typical narcissist retaliated.

He used his expertise in abusing
women to fabricate a absurd
despicable attack upon her where he
posted over social media that she is
abused, controlled and therefore
unfit for her position. (complaint
filed)
Another was when Tanya was
devoting her personal time in triple
digit heat standing on 200° plus
blacktop passing out food needy
citizens, Adam sat on his ass in the
comfort of his home,under his air
conditioner and publicly posted that
“councilwoman Stolz doesn’t care
about anyone but herself, she does
nothing and plans to burn the City
down!” (complaint filed)
He used social media to
continuously attack and challenge
me and my wife, and then celebrate
victory when neither of us replied.

The game changed when I caught
him in person and my words alone
caused him to piss himself crying all
the way to the courthouse describing
himself to be emotionally
traumatized, in fear for his life and
begging for protection. In doing so
he abused his position at the cost of
nearly $20,000 upon the tax paying
citizensHe also claimed that his
wife and children felt the same and
needed protection. evidence was
produced from her thanking me for
always being kind and considerate to
her which resulted in the judge
denying that request. You often hear
him use his wife and children in
order to make himself look like a
victim when in fact I don’t believe
anybody abuses them but him.

He has publicly attacked council as a
whole describing them to be
criminals who make backyard deals.

He has publicly posted many other
individual attacks upon attacks upon
other council members, including
Ron Ramsey (who described him
and his peanut gallery as Adult
Bullies) and recently, James Horn
both for acting accordingly and
doing their jobs.

He also has used social media to
wish death upon citizens and in one
case attacked a senior citizen which
took such a toll it caused her to be
hospitalized and later move away.

He later publicly praised himself and
thanked God for that.

He was outraged about The
tremendous amount of money the
editor of the local tabloid owed the
City for years of unpaid debit. After
publicly, putting her on blast and
bullying her into submission he
described himself to no longer be
mad at her because she’s writing
good things about his family, and
praised himself how easy it was to
manipulate her. Since then you have
all seen how quick she is to defend
his bad behavior and write articles
and Facebook posts giving him
praise.

Then there is Nathan Vosburg aka
Shady Nate who once described
Adkisson as a financial liability
which was later proven to be a fact.

In a written message Nathan said his
first priority was to keep promoting
himself and as all of you can see that
was a true statement. Nathan also
bragged about taking things from
citizens and the council as seen in
the attached screenshot where I had
previously allowed him to keep
incriminating himself.

There might as well not be a code of
conduct if the council continues to
be fearful to enforce it. This has
destroyed the integrity of city
council and has harmed the city very
badly and unfortunately will just
continue to do while the two of them
continue to put feathers in their
bonnets.

Due to Nathan and Adam becoming
politically and romantically
attached, I hearby Challenge them to
prove otherwise by holding one
another accountable.

Due to them being so easily
predictable. I can assure you that
they will claim that they either
didn’t send those messages or they
were altered. Fortunately I used
methods that would discredit them
In the event they say so. You can
also refer to a council meeting where
Nathan described himself to be
tricked into trusting someone and
saying very incriminating things.

Since their tactics are very juvenile
it wasn’t hard to do.

I also predict that they will claim
that since I’m not currently living in
Coalinga I do not have a voice so let
me make this clear.

I have over a 130 year family history
in Coalinga, I still own property in
the area and regardless of when I
have lived there, or have not I have
always been vested throughout my
entire life which is decades before
those sissy dirtbags rolled into town
desperately trying to make a name
for themselves.

Thank you for your time to read
these facts.

Now it’s time to grow some balls
and protect the city and citizens in
which you gave an sworn oath.

Regards Greg Cody

PS just for fun ask those two dirty
lovebirds Who really was those guys
named Herbert and Enrique that
were attacking the schools , CPD,
City and citizens

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Check Register: 02/01/2023 - 02/28/2023
Meeting Date: Thursday, April 6, 2022
From: Marissa Trejo, City Manager
Prepared by: Yasmin Gonzalez, Financial Services Supervisor I. RECOMMENDATION:

II. BACKGROUND:

III. DISCUSSION:

IV. ALTERNATIVES:

V. FISCAL IMPACT:

ATTACHMENTS:

File Name Description
2023-02_Check_Register_Cover_Sheet_for_Council.pdf Check Register Cover Sheet - February 2023 2023-02_Expense_Approval_Rpt.pdf Check Register - February 2023 EXPENSES: 2/1/2023 through 2/28/2023
ACCOUNTS PAYABLE:

Month Ending: 2/28/2023 Registers: # 70947 - # 71201 $ 2,092,042.13 PAYROLL:

Pay Period Ending: 1/29/2023 Payroll Check # 18666-18669 2,592.29 $ Pay Date: 2/3/2023 Direct Deposit 205,642.67 $
Cashouts/Separations: 2/3/2023 Payroll Check # 18670 1,459.64 $ Payroll Total: 209,694.60 $
Pay Period Ending: 2/12/2023 Payroll Check # 18673 1,468.22 $ Pay Date: 2/17/2023 Direct Deposit 198,252.62 $
Payroll Total: 199,720.84 $
TOTAL CHECK REGISTERS THROUGH: 2/28/23 2,501,457.57 $

CHECK REGISTER

COUNCIL MEETING OF
Thursday, April 6th, 2023
3/16/2023 4:22:45 PM Page 1 of 37
Expense Approval Report
City of Coalinga By Payment Number
Payment Dates 2/1/2023 - 2/28/2023
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
70947 2/2/2023 Albert J Ornelas 02551 273.00
20965 3/23 FD Meal Advance - A. Ornelas 101-416-86010 273.00 70948 2/2/2023 Aramark Services, Inc 1068 269.13
5031131639 1/23 PD Jail Blankets Cleaning Services 101-413-70380 269.13 70949 2/2/2023 Bear Trap Enterprises Inc. 8,500.05 02698 21680 1/23 WWP Arms for DO Sensors 503-520-84020 8,500.05 70950 2/2/2023 Billingsley Tire Service 1112 941.62
275979 12/22 PD Vehicle Maintenance #C18 101-413-84060 916.62 276018 1/23 WWP Tire Repair for #123 503-520-70150 25.00 70951 2/2/2023 Central Valley GMC 02476 4,877.15
R003137284 1/23 FD Repairs for #E171 101-416-84060 4,877.15 70952 2/2/2023 Chemtrade Chemicals US, LLC 6,197.83 1192 93483192 1/23 WP Chemical Alum 501-503-70240 6,197.83
70953 2/2/2023 Cintas Corporation #3 02594 396.81
4143863683 1/23 SVC Employee Uniforms & Mats W1/18 101-431-70100 17.62 4143863683 1/23 BLDG Employee Uniforms & Mats W1/18 101-432-84030 67.48 4143863683 1/23 PW Employee Uniforms & Mats W1/18 101-440-70100 73.00 4143863683 1/23 PW Employee Uniforms & Mats W1/18 107-422-70100 43.97 4143863683 1/23 WP Employee Uniforms & Mats W1/18 501-503-70100 22.60 4143863683 1/23 PW Employee Uniforms & Mats W1/18 501-508-70100 43.98 4143863683 1/23 PW Employee Uniforms & Mats W1/18 502-510-70100 43.97 4143863683 1/23 WWP Employee Uniforms & Mats W1/18 503-520-70100 22.60 4143863683 1/23 PW Employee Uniforms & Mats W1/18 503-521-70100 43.97 4143863683 1/23 SS Employee Uniforms & Mats W1/18 504-535-70100 17.62 70954 2/2/2023 City of Coalinga 1207 341.09
0004634 1/23 Natural Gas Assistance - 61-06590-025 502-510-80100 341.09 70955 2/2/2023 Coalinga Hardware 1224 110.70
814914 1/23 FD Station & Gym Supplies 101-416-84030 57.92 814915 1/23 FD Gate Access Coax 101-416-84030 4.13
814967 1/23 PD Dog Food for K9 101-413-92211 48.65
70956 2/2/2023 State of CA Dept. of Health Care Services 14,118.30 1287 GEMT GEM0223V5VB 2/23 FD 2022 GEMT QAF Fee 1st Qtr 101-416-56510 14,118.30 70957 2/2/2023 Department of Justice 1288 1,876.98
632340 1/23 PD 2nd Qtr DOJ Clets - Oct, Nov, & Dec 2022 101-413-88100 1,876.98 70958 2/2/2023 Emile Diaz De Leon 02231 40.87
0004638 1/23 FD Meal Reimb - E. Diaz De Leon 117-416-75010 40.87 70959 2/2/2023 Encore Textile Services, LLC 698.32 02580 EFRE-00053286 1/23 FD Linens 117-416-75020 698.32
70960 2/2/2023 Fresno Council of Governments 11,378.63 1396 80160/80523/8067 2/23 CD Multi-Jurisdictional Housing Element 101-404-88160 11,378.63 70961 2/2/2023 Fresno County Sheriff 1407 334.96
SO20122 12/22 PD RMS/JMS/CAD - December 2022 101-413-88100 334.96 Expense Approval Report Payment Dates: 2/1/2023 - 2/28/2023 3/16/2023 4:22:45 PM Page 2 of 37
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
70962 2/2/2023 Frisch Engineering, Inc. 02091 2,942.50
10698-2011b 1/23 WP SCADA System 501-503-98441 2,942.50 70963 2/2/2023 Garza's A/C & Heating, Inc. 310.00 1421
28425 1/23 PD Dispatch Heater Repair 101-413-84030 310.00 70964 2/2/2023 GSE Construction Company Inc. 76,000.00 02634 0004662 2/23 PW Ret #2 Total Trihalomethane Reduction Fac 125-000-10003 -4,000.00 0004662 2/23 PW Prog Pmt #2 125-422-98973 80,000.00
70965 2/2/2023 GSE Construction Company Inc. 33,250.00 02634 0004623 1/23 PW Ret #1 Total Trihalomethane ReducƟon Faci 125-000-10003 -1,750.00 0004623 1/23 PW Prog Pmt #1 125-422-98973 35,000.00
70966 2/2/2023 Hanford Veterinary Hospital 25.00 1453
1233841 1/23 PD Vaccine for K9 101-413-92211 25.00
70967 2/2/2023 Heather Bonilla 02699 147.00
20676 2/23 FIN Meal Advance - H. Bonilla 101-406-86010 22.05 20676 2/23 FIN Meal Advance - H. Bonilla 107-422-86010 7.35 20676 2/23 FIN Meal Advance - H. Bonilla 501-406-86010 44.10 20676 2/23 FIN Meal Advance - H. Bonilla 502-406-86010 36.75 20676 2/23 FIN Meal Advance - H. Bonilla 503-406-86010 27.93 20676 2/23 FIN Meal Advance - H. Bonilla 504-406-86010 1.47 20676 2/23 FIN Meal Advance - H. Bonilla 820-610-86010 7.35 70968 2/2/2023 Jose Garza 02623 209.86
0004622 1/23 PD Mileage Reimb - J. Garza 101-413-86010 209.86 70969 2/2/2023 L.N. Curtis & Sons 1571 5,613.12
INV658339 12/22 FD MSA Flow Testing 101-416-75060 1,917.80 INV658388 12/22 FD Hurst Annual Service 101-416-75060 2,170.00 INV658422 12/22 FD Mako Service 101-416-75060 1,525.32
70970 2/2/2023 League of California Cities 7,538.00 1584 643254 2/23 CC 2023 League of CA Cities Membership Dues 101-401-86030 7,538.00 70971 2/2/2023 Life Assist, Inc. 1593 505.90
1288018 1/23 FD Medical Supplies 117-416-75000 505.90
70972 2/2/2023 Michee Baggett 02114 2,112.72
0004639 1/23 FD Gym Supplies Reimb - M. Baggett 101-416-84030 50.36 0004640 1/23 FD Amb Meal Reimb - M. Baggett 117-416-75010 40.94 0004641 1/23 FD Amb DEF Reimb - M. Baggett 117-416-70160 21.42 0004661 1/23 FD Gym Equipment Reimb - M. Baggett 101-416-92084 2,000.00 70973 2/2/2023 NDN International LLC 02625 803.73
XF1548 1/23 PD Uniforms Tactical Pants 101-413-70101 76.27 XF1555 1/23 PD Uniforms 101-413-70101 727.46
70974 2/2/2023 Northern Safety Co., Inc. 1686 523.29
905203062 1/23 WWP Gloves & Misc Supplies 503-520-70140 523.29 70975 2/2/2023 ODP Business Solutions, LLC 491.90 02615 286124550001 1/23 FIN Office Supplies 101-406-70010 9.75 286124550001 1/23 FIN Office Supplies 501-406-70010 130.11 286124550001 1/23 FIN Office Supplies 502-406-70010 113.85 286124550001 1/23 FIN Office Supplies 503-406-70010 65.06 286124550001 1/23 FIN Office Supplies 504-406-70010 6.51 286299927001 1/23 PD Office Supplies 101-413-70010 59.81 287690691001 1/23 PD Office Supplies 101-413-70010 106.81 70976 2/2/2023 ODP Business Solutions, LLC 9.87 02615
286121143001 1/23 FIN Office Supplies 101-406-70010 0.30 Expense Approval Report Payment Dates: 2/1/2023 - 2/28/2023 3/16/2023 4:22:45 PM Page 3 of 37
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
286121143001 1/23 FIN Office Supplies 501-406-70010 3.95 286121143001 1/23 FIN Office Supplies 502-406-70010 3.45 286121143001 1/23 FIN Office Supplies 503-406-70010 1.97 286121143001 1/23 FIN Office Supplies 504-406-70010 0.20 70977 2/2/2023 Oracle America, Inc. 1700 972.00
100853986 1/23 HR Recruiting (10/29/22-1/28/23) 101-408-86030 495.72 100853986 1/23 PW Recruiting (10/29/22-1/28/23) 107-422-86030 19.44 100853986 1/23 FD Recruiting (10/29/22-1/28/23) 117-416-86030 116.64 100853986 1/23 FIN Recruiting (10/29/22-1/28/23) 501-406-86030 38.88 100853986 1/23 WP Recruiting (10/29/22-1/28/23) 501-503-86030 58.32 100853986 1/23 PW Recruiting (10/29/22-1/28/23) 501-508-86030 68.04 100853986 1/23 FIN Recruiting (10/29/22-1/28/23) 502-406-86030 38.88 100853986 1/23 PW Recruiting (10/29/22-1/28/23) 502-510-86030 68.04 100853986 1/23 FIN Recruiting (10/29/22-1/28/23) 503-406-86030 14.58 100853986 1/23 WWP Recruiting (10/29/22-1/28/23) 503-520-86030 29.16 100853986 1/23 PW Recruiting (10/29/22-1/28/23) 503-521-86030 9.72 100853986 1/23 FIN Recruiting (10/29/22-1/28/23) 504-406-86030 4.86 100853986 1/23 RDA Recruiting (10/29/22-1/28/23) 820-610-86030 9.72 70978 2/2/2023 PG&E 1721 4.11
0004637 1/23 PD Camera Dtwn Eth/Elm (2751740765-9) 101-413-72020 4.11 70979 2/2/2023 PG&E 1721 107,676.42
90624-123122 11/22 PW Gas Delivery SE 31 20 15HWY(700175090 502-510-80020 107,676.42 70980 2/2/2023 Pioneer Research Corporation 4,355.22 1725 262826 1/23 WWP Chemical for Ponds 503-520-84051 4,355.22 70981 2/2/2023 Quad Knopf, Inc. 1745 254.00
117195 1/23 PW On-Call GIS Support (12/11/22-1/7/23) 501-508-88121 84.67 117195 1/23 PW On-Call GIS Support (12/11/22-1/7/23) 502-510-88121 84.67 117195 1/23 PW On-Call GIS Support (12/11/22-1/7/23) 503-521-88121 84.66 70982 2/2/2023 Raul Herrera 1755 250.00
COALPD-JAN26-202 1/23 HR Polygraph - K. Matsuzaki 101-408-89050 250.00 70983 2/2/2023 Ruben Veliz 1788 89.88
20995 1/23 FD Meal Reimb - R. Veliz 101-416-86010 89.88 70984 2/2/2023 Tim Braly 1923 1,200.00
616016 11/22 PD SIG Sauer P320 - A. Rouch 101-413-98040 1,200.00 70985 2/2/2023 Tricia Busby 02246 800.00
0004635 1/23 HR Pre-Employment Psych Eval - D. Sauceda 101-408-89060 400.00 0004636 12/22 HR Pre-Employment Psych Eval - A. Beaz 101-408-89060 400.00 70986 2/2/2023 Tri-City Engineering 1935 427.50
2770-47 1/23 PW Sidewalk Improvements 109-424-98987 47.48 2770-47 1/23 PW Local Streets Reporting 111-422-98910 126.68 2770-47 1/23 PW Local Streets Reporting 111-422-98971 126.67 2770-47 1/23 PW Local Streets Reporting 111-422-98997 126.67 70987 2/2/2023 Tyler Technologies, Inc. 1,040.00 1943
045-407521 1/23 PD EAM Services 101-413-88040 130.00
045-407521 1/23 FD EAM Services 101-416-88040 130.00
045-407521 1/23 FIN EAM Services 501-406-88040 260.00
045-407521 1/23 FIN EAM Services 502-406-88040 260.00
045-407521 1/23 FIN EAM Services 503-406-88040 260.00
70988 2/2/2023 USABluebook 1964 3,603.51
226254 1/23 WP Reagent Set 501-503-70202 997.68
231575 1/23 WP Reagents 501-503-70202 2,605.83
Expense Approval Report Payment Dates: 2/1/2023 - 2/28/2023 3/16/2023 4:22:45 PM Page 4 of 37
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
70989 2/2/2023 Verizon Wireless Services, LLC 1,196.71 1973 9925719343 1/23 Copdmdt 11 612-3540 101-413-72030 38.01 9925719343 1/23 Sim card for Traffic Camera 385-6390 101-413-72030 20.31 9925719343 1/23 PD D. Blevins 341-0159 101-413-72030 20.31 9925719343 1/23 Copdmdt 09 612-3468 101-413-72030 38.01 9925719343 1/23 Copdmdt 07 612-3444 101-413-72030 38.01 9925719343 1/23 PD D. Blevins 446-5369 101-413-72030 40.82 9925719343 1/23 Copdmdt 10 612-3536 101-413-72030 38.01 9925719343 1/23 Coalpd Lt08 538-4038 101-413-72030 38.01 9925719343 1/23 Copdmdt 16 612-3607 101-413-72030 38.01 9925719343 1/23 Coalpd Lt12 538-4345 101-413-72030 38.01 9925719343 1/23 Coalpd Lt13 538-4473 101-413-72030 38.01 9925719343 1/23 M. Buolos 383-4710 101-413-72030 38.01
9925719343 1/23 Coalpd Lt11 538-4304 101-413-72030 38.01 9925719343 1/23 M. Boulos 401-9945 101-413-72030 38.01
9925719343 1/23 PD D. Blevins 446-5077 101-413-72030 40.82 9925719343 1/23 UC Investigations 209-620-2635 101-413-72030 40.82 9925719343 1/23 S Young 974-4689 101-413-72030 40.93
9925719343 1/23 M. Boulos 401-9891 101-413-72030 38.01
9925719343 1/23 D. Blevins 341-7512 101-413-72030 40.93 9925719343 1/23 Rouch 974-6734 101-413-72030 47.56
9925719343 1/23 PD User 401-9512 101-413-72030 38.03
9925719343 1/23 Coalpd Lt15 365-9537 101-413-72030 38.03 9925719343 1/23 PD Sean Young 401-5159 101-413-72030 38.01 9925719343 1/23 PD User 401-9510 101-413-72030 38.01
9925719343 1/23 Unlimited Text 15GB 101-413-72030 258.00 9925719343 1/23 PD User 401-9521 101-415-72030 38.01
70991 2/2/2023 WageWorks 1983 158.40
INV4562388 12/22 FSA Monthly Fee 950-000-34610 79.20
INV4684265 1/23 FSA Monthly Fee 950-000-34610 79.20
70992 2/2/2023 2000 Willdan 3,220.00
00336994 11/22 CD Senior Living Project (Phelps) 101-404-88120 560.00 00337257 1/23 CD Senior Living Project (Phelps) 101-404-88120 2,660.00 70993 2/6/2023 Metropolitan Life Insurance Company 2,406.97 02539 0004671 Metlife 950-000-32000 2,406.97
70995 2/9/2023 Alberto Ramirez 02475 2,273.33
0004679 1/23 BLDG Janitorial Services 101-432-84030 2,150.00 0004680 1/23 BLDG Monthly Additional Janitorial Services 101-432-84030 123.33 70996 2/9/2023 Alco Services 02150 227.84
713272 1/23 FD Extractor Repair 101-416-84020 227.84
70997 2/9/2023 AM Consulting Engineers, Inc. 6,220.00 02320 2023-023 1/23 PW Eng Svc for Sewer Collection System CA 503-521-98904 6,220.00 70998 2/9/2023 Badger Meter, Inc. 02132 19,612.68
1557007 2/23 PW Cellular Water Meters 501-508-98054 19,282.68 80118721 1/23 PW Cellular Meters 501-508-72030 330.00
70999 2/9/2023 Beehive Truck & Auto 1102 110.00
0004681 1/23 PW Propane for Patch Truck 107-422-70130 110.00 71000 2/9/2023 Billingsley Tire Service 1112 6,544.81
275252 12/22 SS Tire Repair #87 504-535-84060 84.51
276569 2/23 PW Tire Repair ATV97 101-440-84060 25.00
276700 1/23 PD Vehicle Maintenance #C27 101-413-84060 5,442.26 276710 1/23 PW Tire Repair for Backhoe 503-521-84020 76.25 276743 1/23 FD Oil Change for #M251 117-416-84060 916.79 Expense Approval Report Payment Dates: 2/1/2023 - 2/28/2023 3/16/2023 4:22:45 PM Page 5 of 37
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
71001 2/9/2023 Boot Barn 02020 167.78
INV00227721 2/23 WP Boots - S. Habar 501-503-62080 167.78 71002 2/9/2023 Boot Barn 02020 354.43
INV00224882 1/23 PW Boots - E. Saldana 101-440-62080 200.00 INV00224882 1/23 PW Boots - T. Hawk 107-422-62080 10.00 INV00224882 1/23 PW Boots - T. Hawk 501-508-62080 93.29 INV00224882 1/23 PW Boots - T. Hawk 503-521-62080 51.14 71003 2/9/2023 Brian Corley 02504 2,712.35
23-013101 1/23 WP Repair Solonoid & Tranduceer Connections 501-503-84020 807.35 23-020501 2/23 WP Verify Radio Modems Working Correctly 501-503-84020 330.00 23-020502 2/23 WP Calibrate Flow & Level Meters 501-503-84020 1,575.00 71004 2/9/2023 BSK Associates 02296 2,122.50
AG02492 1/23 WP Outside Lab Work 501-503-88081 1,507.50 AG02492 1/23 WWP Outside Lab Work 503-520-88080 615.00
71005 2/9/2023 California Business Machines 589.49 1142 316201 1/23 Copier Maint. Agreement COUNCIL 101-401-84010 29.51 316201 1/23 Copier Maint. Agreement CD 101-404-84010 28.87 316201 1/23 Copier Maint. Agreement PW 101-404-84010 3.97 316201 1/23 Copier Maint. Agreement CITY MGR 101-405-84010 23.04 316201 1/23 Copier Maint. Agreement FINANCE 101-406-84010 4.18 316201 1/23 Copier Maint. Agreement FINANCE 101-406-84010 0.46 316201 1/23 Copier Maint. Agreement HR 101-408-84010 28.79 316201 1/23 Copier Maint. Agreement HR 101-408-84010 5.44 316201 1/23 Copier Maint. Agreement PD 101-413-84010 108.48 316201 1/23 Copier Maint. Agreement FD 101-416-84010 135.20 316201 1/23 Copier Maint. Agreement PW 107-422-84010 9.93 316201 1/23 Copier Maint. Agreement HR 107-422-84010 1.13 316201 1/23 Copier Maint. Agreement HR 117-416-84010 6.77 316201 1/23 Copier Maint. Agreement HR 501-406-84010 2.24 316201 1/23 Copier Maint. Agreement FINANCE 501-406-84010 55.74 316201 1/23 Copier Maint. Agreement FINANCE 501-406-84010 6.19 316201 1/23 Copier Maint. Agreement HR 501-503-84010 3.39 316201 1/23 Copier Maint. Agreement WP 501-503-84010 5.08 316201 1/23 Copier Maint. Agreement HR 501-508-84010 3.95 316201 1/23 Copier Maint. Agreement PW 501-508-84010 1.99 316201 1/23 Copier Maint. Agreement HR 502-406-84010 2.26 316201 1/23 Copier Maint. Agreement FINANCE 502-406-84010 5.42 316201 1/23 Copier Maint. Agreement FINANCE 502-406-84010 48.77 316201 1/23 Copier Maint. Agreement HR 502-510-84010 3.95 316201 1/23 Copier Maint. Agreement PW 502-510-84010 7.94 316201 1/23 Copier Maint. Agreement FINANCE 503-406-84010 27.87 316201 1/23 Copier Maint. Agreement FINANCE 503-406-84010 3.09 316201 1/23 Copier Maint. Agreement HR 503-406-84010 0.85 316201 1/23 Copier Maint. Agreement PW 503-520-84010 9.93 316201 1/23 Copier Maint. Agreement WWP 503-520-84010 2.90 316201 1/23 Copier Maint. Agreement HR 503-520-84010 1.69 316201 1/23 Copier Maint. Agreement HR 503-521-84010 0.56 316201 1/23 Copier Maint. Agreement PW 503-521-84010 5.96 316201 1/23 Copier Maint. Agreement FINANCE 504-406-84010 2.80 316201 1/23 Copier Maint. Agreement FINANCE 504-406-84010 0.31 316201 1/23 Copier Maint. Agreement HR 504-406-84010 0.28 316201 1/23 Copier Maint. Agreement HR 820-610-84010 0.56 71008 2/9/2023 California Intergovernmental Risk Authority (CIRA) 02530 4,728.00 INV-01419 7/22 TerminaƟon Benefit Premium AllocaƟonFY22-2 101-405-90010 803.76 INV-01419 7/22 TerminaƟon Benefit Premium AllocaƟonFY22-2 107-422-90010 236.40 INV-01419 7/22 TerminaƟon Benefit Premium AllocaƟonFY22-2 501-406-90010 56.74 Expense Approval Report Payment Dates: 2/1/2023 - 2/28/2023 3/16/2023 4:22:45 PM Page 6 of 37
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
INV-01419 7/22 TerminaƟon Benefit Premium AllocaƟonFY22-2 501-503-90010 638.28 INV-01419 7/22 TerminaƟon Benefit Premium AllocaƟonFY22-2 501-508-90010 661.92 INV-01419 7/22 TerminaƟon Benefit Premium AllocaƟonFY22-2 502-406-90010 42.55 INV-01419 7/22 TerminaƟon Benefit Premium AllocaƟonFY22-2 502-510-90010 638.28 INV-01419 7/22 TerminaƟon Benefit Premium AllocaƟonFY22-2 503-406-90010 28.37 INV-01419 7/22 TerminaƟon Benefit Premium AllocaƟonFY22-2 503-520-90010 638.28 INV-01419 7/22 TerminaƟon Benefit Premium AllocaƟonFY22-2 503-521-90010 638.28 INV-01419 7/22 TerminaƟon Benefit Premium AllocaƟonFY22-2 504-406-90010 14.18 INV-01419 7/22 TerminaƟon Benefit Premium AllocaƟonFY22-2 820-610-90010 330.96 71009 2/9/2023 Chemtrade Chemicals US, LLC 6,502.98 1192 93489378 1/23 WP Chemical Alum 501-503-70240 6,502.98
71010 2/9/2023 Cintas Corporation #3 02594 835.73
4144605701 1/23 SVC Employee Uniforms & Mats W1/25 101-431-70100 17.63 4144605701 1/23 BLDG Employee Uniforms & Mats W1/25 101-432-84030 67.49 4144605701 1/23 PW Employee Uniforms & Mats W1/25 101-440-70100 73.04 4144605701 1/23 PW Employee Uniforms & Mats W1/25 107-422-70100 44.01 4144605701 1/23 WP Employee Uniforms & Mats W1/25 501-503-70100 30.19 4144605701 1/23 PW Employee Uniforms & Mats W1/25 501-508-70100 44.02 4144605701 1/23 PW Employee Uniforms & Mats W1/25 502-510-70100 44.02 4144605701 1/23 WWP Employee Uniforms & Mats W1/25 503-520-70100 30.18 4144605701 1/23 PW Employee Uniforms & Mats W1/25 503-521-70100 44.01 4144605701 1/23 SS Employee Uniforms & Mats W1/25 504-535-70100 17.63 4145255712 2/23 SVC Employee Uniforms & Mats W2/1 101-431-70100 17.42 4145255712 2/23 BLDG Employee Uniforms & Mats W2/1 101-432-84030 67.49 4145255712 2/23 PW Employee Uniforms & Mats W2/1 101-440-70100 72.46 4145255712 2/23 PW Employee Uniforms & Mats W2/1 107-422-70100 49.23 4145255712 2/23 WP Employee Uniforms & Mats W2/1 501-503-70100 25.89 4145255712 2/23 PW Employee Uniforms & Mats W2/1 501-508-70100 49.24 4145255712 2/23 PW Employee Uniforms & Mats W2/1 502-510-70100 49.24 4145255712 2/23 WWP Employee Uniforms & Mats W2/1 503-520-70100 25.89 4145255712 2/23 PW Employee Uniforms & Mats W2/1 503-521-70100 49.23 4145255712 2/23 SS Employee Uniforms & Mats W2/1 504-535-70100 17.42 71012 2/9/2023 Cintas Corporation No. 2 02598 921.79
5122628157 8/22 PD First Aid Kits Restock 101-413-88100 173.15 5122628157 8/22 BLDG First Aid Kits Restock 101-432-84030 87.30 5122628157 8/22 PW First Aid Kits Restock 503-521-70440 90.42 5130336208 10/22 PD First Aid Kits Restock 101-413-88100 156.83 5130336208 10/22 BLDG First Aid Kits Restock 101-432-84030 40.77 5130336208 10/22 PW First Aid Kits Restock 503-521-70440 107.43 5137721374 8/22 PD First Aid Kits Restock 101-413-88100 179.11 5137721374 8/22 BLDG First Aid Kits Restock 101-432-84030 7.79 5137721374 8/22 PW First Aid Kits Restock 503-521-70440 78.99 71013 2/9/2023 City of Coalinga 1207 16,092.42
0004678 90-11379-001 Animal House-Fresno/Coalinga Rd 101-413-72010 61.30 0004678 01-11035-004 270 S 6th St 101-415-72010 105.65
0004678 70-08484-001 302 W Elm-Firehouse 101-416-72010 1,788.23 0004678 70-08563-002 155 W Durian-Bldg 101-432-72010 2,778.65 0004678 70-08558-001 160 W Elm-Old City Hall 101-432-72010 29.77 0004678 70-08559-001 160 W Elm-Annex 101-432-72010 59.50 0004678 70-08562-001 155 W Durian-Landscaping 101-432-72010 612.24 0004678 90-11992-001 Airport-Median 2 101-435-72010 46.07 0004678 90-11993-001 Airport-Median 3 101-435-72010 46.07 0004678 90-10891-001 27500 W Phelps-AP Spencer House 101-435-72010 92.14 0004678 90-10892-002 Coalinga AP Res 101-435-72010 66.44 0004678 90-11991-001 Airport-Median 1 101-435-72010 285.28 0004678 90-11994-001 Airport-Median 4 101-435-72010 46.07 0004678 90-10883-001 27500 W Phelps-AP Access Road 101-435-72010 240.55 Expense Approval Report Payment Dates: 2/1/2023 - 2/28/2023 3/16/2023 4:22:45 PM Page 7 of 37
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
0004678 45-11979-001 Centennial Park Landscaping 101-440-72011 487.65 0004678 84-12000-001 Sandalwood Park 3 101-440-72011 1,430.48 0004678 84-11980-001 Jayne Ave Landscaping 101-440-72011 32.22 0004678 70-08679-001 Sunset/6th-Ventera 101-440-72011 32.22 0004678 51-04491-001 E Elm Trees 101-440-72011 32.22
0004678 51-04490-001 E Aport/Elm Lots 101-440-72011 32.22 0004678 71-08739-001 200 E Pacific 101-440-72011 487.65 0004678 42-11981-001 W Gale & Hwy 198 101-440-72011 68.17 0004678 70-08445-001 6th/Elm-Parking 101-440-72011 80.93 0004678 01-11879-001 Plaza Park 101-440-72011 80.15
0004678 82-10406-001 E Polk/Warthan Crk Lot 101-440-72011 122.09 0004678 71-11970-001 Forest/Pacific 101-440-72011 40.21 0004678 44-11880-001 Centennial Park 101-440-72011 487.65 0004678 44-04178-001 San Simeon/Posa Chanet 107-422-72010 128.80 0004678 01-00006-001 200 E Elm-Trees 107-422-72010 32.22 0004678 01-11986-001 Elm/4th Landscaping 107-422-72010 32.22 0004678 70-11963-001 Cedar/Fifth Clock 107-422-72010 44.20 0004678 61-06870-001 Lynch Park-Triangle 107-422-72010 44.20 0004678 52-11633-001 Cherry Ln-Median 3 107-422-72010 42.21 0004678 22-08117-001 Hayes Lot 107-422-72010 42.21
0004678 84-10736-001 Sandalwood/Longhollow 107-422-72010 36.73 0004678 52-06069-001 Van Ness/Second St Lot 107-422-72010 38.21 0004678 84-10692-001 Juniper Rdg/Jayne 107-422-72010 36.73 0004678 01-11987-001 Elm/4th Landscaping 2 107-422-72010 46.20 0004678 41-03184-001 W Joaquin/Wash Lot 107-422-72010 487.65 0004678 41-03130-001 Monterey/Monroe 107-422-72010 956.98 0004678 84-10693-001 Juniper Rdg/Jayne 107-422-72010 139.30 0004678 52-11632-001 Cherry Ln-Median 2 107-422-72010 40.21 0004678 22-11239-001 Creek Side Lot 107-422-72010 32.22 0004678 45-04297-002 Posa Chanet Blvd 107-422-72010 32.22 0004678 32-01424-001 Hillview/Monterey 107-422-72010 32.22 0004678 45-04295-002 Phelps/La Cuesta 107-422-72010 128.80 0004678 82-10397-001 1075 W Elm/Pacific/Lucille 107-422-72010 128.80 0004678 70-12025-000 7th St Irrigation 107-422-72010 104.12 0004678 84-11908-001 Copper/Canyon-Landscaping 107-422-72010 86.14 0004678 41-03193-001 Princeton/Wash Lot 107-422-72010 74.16 0004678 42-03294-001 Sunset/Fifth Lot 107-422-72010 36.21 0004678 22-08436-001 Forest/First Lot 107-422-72010 32.22 0004678 70-11988-001 Elm/6th Landscaping 107-422-72010 34.22 0004678 82-11910-001 Hwy 198/Lucille-Landscaping 107-422-72010 32.22 0004678 52-11634-001 Cherry Ln-Median 4 107-422-72010 32.22 0004678 70-08463-001 290 W Elm-Museum 107-422-72010 304.47 0004678 52-11631-001 Cherry Ln-Median 1 107-422-72010 32.22 0004678 51-12025-001 E Elm/Van Ness Trees 107-422-72010 32.22 0004678 51-04426-001 Baker/Rotary Lot 107-422-72010 32.22 0004678 70-11990-001 Elm/6th Landscaping 2 107-422-72010 34.22 0004678 62-08395-001 Forest/Second St 107-422-72010 32.22 0004678 42-03438-001 Van Ness/Ash St. Lot 107-422-72010 136.07 0004678 84-10691-003 Juniper/Jayne 107-422-72010 133.31 0004678 82-11346-001 Waste Water Plant 503-520-72010 2,472.83 0004678 82-10304-001 Service Yard 503-521-72010 240.77
0004678 82-10306-001 Meter Shop 503-521-72010 36.21
71018 2/9/2023 CMC Rescue Inc 02706 150.00
555955 12/22 FD Repairs on #L171 101-416-84060 150.00
71019 2/9/2023 Coalinga Hardware 1224 220.45
814773 1/23 PW Sidewalk Repair 107-422-70130 144.83
814832 1/23 PW Ballards for Gas Meter 502-510-70130 33.08 814860 1/23 PW Light Bulbs 501-508-84030 8.97
Expense Approval Report Payment Dates: 2/1/2023 - 2/28/2023 3/16/2023 4:22:45 PM Page 8 of 37
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
814860 1/23 PW Light Bulbs 502-510-84030 8.97
814860 1/23 PW Light Bulbs 503-521-84030 8.96
815071 2/23 FD Station Tools 101-416-70060 12.37
815090 2/23 FD Parts for #L171 101-416-84060 3.27
71020 2/9/2023 Coalinga Huron Unified School District 300.00 1225 0004672 2/23 ADMIN City Marketing Flyers 101-405-76010 300.00 71021 2/9/2023 Criscom Public Relation, Inc. 4,000.00 02315 271057 2/23 CC Lobbying & Econ Deveopment Services 101-401-88100 400.00 271057 2/23 PW Lobbying & Econ Deveopment Services 107-422-88100 600.00 271057 2/23 WP Lobbying & Econ Deveopment Services 501-503-88100 600.00 271057 2/23 PW Lobbying & Econ Deveopment Services 501-508-88100 600.00 271057 2/23 PW Lobbying & Econ Deveopment Services 502-510-88100 600.00 271057 2/23 WWP Lobbying & Econ Deveopment Services 503-520-88100 600.00 271057 2/23 PW Lobbying & Econ Deveopment Services 503-521-88100 600.00 71022 2/9/2023 DataProse, Inc. 1271 930.94
DP2300389 Postage 501-406-70030 224.57
DP2300389 Monthly Service Fee 501-406-70040 30.00
DP2300389 Additional Impressions 501-406-70040 0.04
DP2300389 October 2022 2nd Past Due Notice 501-406-70040 117.76 DP2300389 Postage 502-406-70030 196.50
DP2300389 October 2022 2nd Past Due Notice 502-406-70040 103.04 DP2300389 Additional Impressions 502-406-70040 0.04
DP2300389 Monthly Service Fee 502-406-70040 26.25
DP2300389 Postage 503-406-70030 129.13
DP2300389 Additional Impressions 503-406-70040 0.02
DP2300389 Monthly Service Fee 503-406-70040 17.25
DP2300389 October 2022 2nd Past Due Notice 503-406-70040 67.71 DP2300389 Postage 504-406-70030 11.23
DP2300389 October 2022 2nd Past Due Notice 504-406-70040 5.90 DP2300389 Monthly Service Fee 504-406-70040 1.50
71023 2/9/2023 Denise Norris 02705 87.18
0004673 2/23 ADMIN Chamber Dinner City Centerpieces 101-405-76010 87.18 71024 2/9/2023 Dorothy June Baker 02574 180.78
8384 1/23 PW Sprayer & Spray Gun 101-440-70060 180.78
71025 2/9/2023 Fastenal Company 1356 228.78
CALEM42239 1/23 FD Station Supplies 101-416-70450 228.78 71026 2/9/2023 FedEx 1360 117.74
8-006-83432 1/23 HR Calpers Packets Postage 101-408-70030 73.27 8-021-01077 1/23 CD Five Below Racking Plans 101-404-70030 44.47 71027 2/9/2023 Garza's A/C & Heating, Inc. 392.00 1421
28442 1/23 BLDG Capacitor Repair for HR Unit 101-432-84030 392.00 71028 2/9/2023 Geotab USA, Inc. 02379 98.75
IN327807 1/23 PW GPS Sweeper's & ATV's 101-440-88100 59.25 IN327807 1/23 SS GPS Sweeper's & ATV's 504-535-88100 39.50 71029 2/9/2023 Gimme Love Animal Shelter 1,800.00 02192 431 1/23 PD Shelter Service for January 2023 101-415-88100 1,800.00 71030 2/9/2023 Granite Construction Company 534.95 1446 2404463 1/23 PW Sand & Base Rock 501-508-70130 99.79
2404463 1/23 PW Sand & Base Rock 502-510-70130 99.78
2404463 1/23 PW Sand & Base Rock 503-521-70130 99.78
2404706 1/23 PW Sand & Base Rock 501-508-70130 48.03
2404706 1/23 PW Sand & Base Rock 502-510-70130 48.02
Expense Approval Report Payment Dates: 2/1/2023 - 2/28/2023 3/16/2023 4:22:45 PM Page 9 of 37
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
2404706 1/23 PW Sand & Base Rock 503-521-70130 48.02
2407039 1/23 PW Sand Water Leaks 501-508-70130 91.53
71031 2/9/2023 Kristi Anderson 1566 42.43
0004682 12/22 CD Retirement Potluck Reimb - K. Anderson 101-404-86010 42.43 71032 2/9/2023 L.N. Curtis & Sons 1571 223.34
INV667360 1/23 FD Gloves 101-416-70102 103.53
INV667730 1/23 FD Gloves 101-416-70102 119.81
71033 2/9/2023 Linde Gas & Equipment Inc. 777.33 02570
33957228 1/23 FD Oxygen 117-416-75020 777.33
71034 2/9/2023 Michael K. Nunley & Associates, Inc. 30,966.64 02329 101851 12/22 WP RW Intake Screen Design 501-503-98441 6,028.08 101852 1/23 WP Washwater ReclamaƟon & Sludge Drying B 501-503-98441 1,138.15 101853 1/23 WP Hydroxide Storage & Injection System 501-503-88100 3,077.13 101930 1/23 WP Upgrade #15 Filtration & Sludge Drying Bed 501-503-98441 1,751.00 101962 1/23 PW La Questa Lift Station Rehab 503-521-98994 1,018.70 101984 1/23 WP RW Intake Screen Design 501-503-98441 2,320.08 101985 1/23 WP Washwater ReclamaƟon & Sludge Drying B 501-503-98441 1,923.53 101986 1/23 WP Hydroxide Storage & Injection System 501-503-88100 7,640.29 101987 1/23 WP Washwater Tank Rehab 501-503-98441 6,069.68 71035 2/9/2023 Mid Valley Disposal, Inc. 160,720.89 1647 0004683 11/22 20% Franchise Fee 101-400-41080 -40,938.91 0004683 11/22 Mid Valley Insert 504-400-48170 -776.49
0004683 11/22 Mid Valley Billing - Franchise Fee - Nov 22 504-400-48170 -1,242.32 0004683 11/22 20% Printing & Mailing Utlity Bills - Oct 22 504-400-48170 -1,015.92 0004683 11/22 Regular Utility Billing for November 2022 504-530-88170 204,694.53 71036 2/9/2023 Moreno's Plumbing 1655 220.00
003000 1/23 BLDG Clear Clogged Drain at GCB 101-432-84030 220.00 71037 2/9/2023 Mountain Valley Pest Control, Inc. 287.00 1661 111960 12/22 AP Pest Control Services 101-435-84030 50.00 111963 12/22 BLDG Pest Control Services 101-432-84030 28.00 112042 1/23 WP Pest Control Services 501-503-84030 45.00 112043 1/23 PD Pest Control Services 101-413-88100 86.00 112053 1/23 BLDG Pest Control Services 101-432-84050 28.00 112054 1/23 AP Pest Control Services 101-435-84030 50.00 71038 2/9/2023 Municipal Maintenance 2,902.14 1663
005233 1/23 SS Street Sweeper Parts 504-535-84060 577.84 005304 1/23 SS Sweeper Parts 504-535-84060 2,324.30
71039 2/9/2023 ODP Business Solutions, LLC 360.09 02615 289421158001 2/23 CC Paper, Sticky Notes 101-401-70010 63.51 289421158001 2/23 CD Paper, Sticky Notes & Pens 101-404-70010 77.83 289421158001 2/23 ADMIN Paper, Sticky Notes 101-405-70010 63.51 289421158001 2/23 HR Paper, Sticky Notes 101-408-70010 31.34 289421158001 2/23 BLDG Janitorial Supplies 101-432-84030 30.27 289421158001 2/23 PW Paper, Sticky Notes 107-422-70010 13.94 289421158001 2/23 FD Paper, Sticky Notes 117-416-70010 7.37 289421158001 2/23 FIN Paper, Sticky Notes 501-406-70010 2.46 289421158001 2/23 WP Paper, Sticky Notes 501-503-70010 16.39 289421158001 2/23 PW Paper, Sticky Notes 501-508-70010 17.01 289421158001 2/23 FIN Paper, Sticky Notes 502-406-70010 2.46 289421158001 2/23 PW Paper, Sticky Notes 502-510-70010 17.01 289421158001 2/23 FIN Paper, Sticky Notes 503-406-70010 0.92 289421158001 2/23 WWP Paper, Sticky Notes 503-520-70010 14.54 289421158001 2/23 PW Paper, Sticky Notes 503-521-70010 0.61 Expense Approval Report Payment Dates: 2/1/2023 - 2/28/2023 3/16/2023 4:22:45 PM Page 10 of 37
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
289421158001 2/23 FIN Paper, Sticky Notes 504-406-70010 0.31 289421158001 2/23 RDA Paper, Sticky Notes 820-610-70010 0.61 71041 2/9/2023 OLIVER PEDROZA 02343 368.14
0004674 1/23 FD Tuition Remaining Balance Reimb - Pedroza 101-416-75030 368.14 71042 2/9/2023 Pace Supply Corp. 02554 4,419.39
198321147 1/23 PW Wrenches 501-508-70060 279.25
198321147 1/23 PW Manhole Frame 501-508-70140 2,055.03
198321147 1/23 PW Wrenches 502-510-70140 120.83
198321147 1/23 PW Wrenches 503-521-70140 539.43
198321147 1/23 PW Manhole Frame 503-521-70140 1,424.85
71043 2/9/2023 Pacific Telemanagement Services 100.00 1513 2099983 12/22 PD 911 System Operational 101-413-88100 100.00 71044 2/9/2023 PG&E 1721 75.56
0004677 1/23 PW Elm/Cambridge Signal (9389051722-5) 110-424-72021 75.56 71045 2/9/2023 PG&E 1721 123.10
0004675 1/23 Frame Park Electricity (5120357172-7) 101-440-72011 123.10 71046 2/9/2023 Quadient Finance USA, Inc. 1,500.00 02318 013123 1/23 FIN Postage 501-406-70030 600.00
013123 1/23 FIN Postage 502-406-70030 525.00
013123 1/23 FIN Postage 503-406-70030 345.00
013123 1/23 FIN Postage 504-406-70030 30.00
71047 2/9/2023 Resolve Insurance Systems, Inc. 1,513.37 1763 January 2023 1/23 FD Collection Agency 117-416-75040 1,513.37 71048 2/9/2023 Russell Banks 02304 69.00
20974 2/23 FD Meal Advance - R. Banks 101-416-86010 69.00 71049 2/9/2023 San Joaquin Valley Unified 40.00 1802
343142 1/23 AP Annual Burn Permit #125190 101-435-92090 40.00 71050 2/9/2023 Save Mart Supermarkets 1810 153.89
0420230111071601 1/23 PD Imate Meals 101-413-70380 140.20 0420230111115309 1/23 CC Breakroom Supplies 101-401-70010 2.28 0420230111115309 1/23 CD Breakroom Supplies 101-404-70010 2.28 0420230111115309 1/23 ADMIN Breakroom Supplies 101-405-70010 2.28 0420230111115309 1/23 FIN Breakroom Supplies 101-406-70010 2.28 0420230111115309 1/23 HR Breakroom Supplies 101-408-70010 1.16 0420230111115309 1/23 PW Breakroom Supplies 107-422-70010 0.51 0420230111115309 1/23 FD Breakroom Supplies 117-416-70010 0.27 0420230111115309 1/23 FIN Breakroom Supplies 501-406-70010 0.09 0420230111115309 1/23 WP Breakroom Supplies 501-503-70010 0.60 0420230111115309 1/23 PW Breakroom Supplies 501-508-70010 0.62 0420230111115309 1/23 FIN Breakroom Supplies 502-406-70010 0.09 0420230111115309 1/23 PW Breakroom Supplies 502-510-70010 0.62 0420230111115309 1/23 FIN Breakroom Supplies 503-406-70010 0.03 0420230111115309 1/23 WWP Breakroom Supplies 503-520-70010 0.53 0420230111115309 1/23 PW Breakroom Supplies 503-521-70010 0.02 0420230111115309 1/23 FIN Breakroom Supplies 504-406-70010 0.01 0420230111115309 1/23 RDA Breakroom Supplies 820-610-70010 0.02 71052 2/9/2023 Sparkletts 1858 181.35
9689215 020223 2/23 BLDG Water Delivery 101-432-72010 125.90 9689215 020223 2/23 PW Water Delivery 502-510-70440 27.73 9689215 020223 2/23 PW Water Delivery 503-521-70440 27.72 Expense Approval Report Payment Dates: 2/1/2023 - 2/28/2023 3/16/2023 4:22:45 PM Page 11 of 37
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
71053 2/9/2023 Stoney's Sand & Gravel LLC 1,034.06 02702 131902 1/23 PW Cold Mix & Patch Repair 107-422-70130 1,034.06 71054 2/9/2023 Summit Safety, LLC 1879 269.07
408476A 1/23 PW Rain Gear 501-508-70101 89.69
408476A 1/23 PW Rain Gear 502-510-70101 89.69
408476A 1/23 PW Rain Gear 503-521-70101 89.69
71055 2/9/2023 Thomson Reuters/Barclays 564.07 1920
847784921 1/23 PD Online/Software Subscription Charges 101-413-86030 564.07 71056 2/9/2023 Uline 1946 156.01
159235623 1/23 PD Impulse Poly Bag Sealer 101-413-90070 156.01 71057 2/9/2023 US Bank Corporate Payment Center 5,493.55 1944 CC USBFDJAN23-01 12/22 FD UC Davis - Intro to GIS Course 101-416-75030 750.00 USBFDJAN23-02 12/22 FD Amazon - Pretuned Antenna for Gym 101-416-84030 68.64 USBFDJAN23-02 1/23 FD Amazon - Antenna Cable 2 Way Radio 101-416-84030 34.80 USBFDJAN23-02 12/22 FD Lowe's - Gym Project Supplies 101-416-84030 385.13 USBFDJAN23-02 1/23 FD Amazon - Jack/Plug Connector Kit 101-416-84030 10.45 USBFDJAN23-02 1/23 FD Amazon - Coax Cable 101-416-84030 28.32 USBFDJAN23-02 12/22 FD Millner - Haufen Angel Grinding Wheel 101-416-98043 160.88 USBFDJAN23-03 1/23 FD Red Helmet Training 101-416-75030 400.00 USBFDJAN23-04 12/22 FD Tractor Supply Co - Foam Mats for Gym 101-416-84030 1,742.99 USBFDJAN23-05 12/22 FD Dollar Tree - Christmas Program Gift Wrap 101-401-88220 32.69 USBFDJAN23-05 12/22 FD Amazon - Office Supplies 101-416-70010 18.49 USBFDJAN23-05 1/23 FD Mircosoft Office Service Charge 101-416-75060 198.00 USBFDJAN23-05 1/23 FD Cafe 101 - Breakfast with Chief's 101-416-86010 14.27 USBFDJAN23-05 12/22 FD Hyatt Regency Monterey 101-416-86010 423.84 USBFDJAN23-05 12/22 FD Cafe 101 - Breakfast with Chief's 101-416-86010 12.73 USBFDJAN23-05 12/22 FD AFSS South Educational forun Registration 101-416-86010 413.00 USBFDNOV22-08 10/22 FD La Quina Sacramento - Navarez Confined S 101-416-75030 679.44 USBFDNOV22-08 11/22 FD Adobe Subscription 101-416-75060 119.88 71059 2/9/2023 USABluebook 1964 225.31
227935 1/23 WP PH Tester 501-503-70202 225.31
71061 2/9/2023 Verizon Wireless Services, LLC 205.13 1973 9926059874 1/23 FD Vehicle Data (542044026-00003) 101-416-72030 205.13 71062 2/9/2023 Verizon Wireless Services, LLC 266.07 1973 9926059875 1/23 FD IPad Mobile Data (542044026-00004) 101-416-72030 266.07 71063 2/9/2023 Video Inspection Specialists, Inc. 14,211.55 02703 8478 1/23 PW CCTV Inspection Project 503-521-98904 14,211.55 71064 2/9/2023 Vossler Co. 1980 2,546.16
M57820 1/23 PW Gas Meter 502-510-98071 2,546.16
71065 2/9/2023 West Hills Machi 1991 ne Shop, Inc. 1,630.01 049355 1/23 PW Water Leak Repair 501-508-88100 1,630.01 71066 2/9/2023 West Hills Medic 1992 al Group, Inc. 2,425.00 2022-152 7/22 HR Medical - R. Long 101-408-88060 100.00 2022-152 7/22 PW Medical - E. Ramirez 101-440-89040 195.00 2022-152 7/22 FD Medical - R. Long 117-416-88060 25.00
2022-152 7/22 FD Medical - D. Maison 117-416-89040 70.00 2022-153 8/22 HR Medical - A. Contreras 101-408-89040 195.00 2022-153 8/22 HR Medical - F. Urias 101-408-89040 195.00 2022-153 8/22 HR Medical - J. Navarette 101-408-89040 195.00 2022-153 8/22 HR Medical - T. May 101-408-89040 195.00
2022-155 10/22 HR Medical - J. Campos 101-408-89040 30.00 2022-155 10/22 FIN Medical - J. Echeagary 501-406-89040 50.00 Expense Approval Report Payment Dates: 2/1/2023 - 2/28/2023 3/16/2023 4:22:45 PM Page 12 of 37
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
2022-155 10/22 FIN Medical - J. Echeagary 502-406-89040 43.75 2022-155 10/22 FIN Medical - J. Echeagary 503-406-89040 28.75 2022-155 10/22 FIN Medical - J. Echeagary 504-406-89040 2.50 2022-155 10/22 SS Medical - G. Lopez 504-535-88040 195.00 2022-256 11/22 HR Medical - M. Baggett 101-408-88060 75.00 2022-256 11/22 PW Medical - I. Matos 107-422-89040 19.50 2022-256 11/22 FD Medical - M. Baggett 117-416-88060 50.00 2022-256 11/22 PW Medical - I. Matos 501-508-89040 78.00 2022-256 11/22 PW Medical - I. Matos 502-510-89040 78.00 2022-256 11/22 PW Medical - I. Matos 503-521-89040 19.50 2023-159 1/23 HR Medical - M. Aung 101-408-88040 117.00 2023-159 1/23 HR Medical - A. Baez 101-408-89040 195.00 2023-159 1/23 PW Medical - I. Matos 107-422-89040 19.50 2023-159 1/23 FD Medical - M. Aung 117-416-88040 78.00
2023-159 1/23 PW Medical - I. Matos 501-508-89040 78.00 2023-159 1/23 PW Medical - I. Matos 502-510-89040 78.00 2023-159 1/23 PW Medical - I. Matos 503-521-89040 19.50 71068 2/9/2023 West Hills Oil, Inc. 1993 21,172.99
75398 1/23 WP Fuel for January 2023 501-503-70160 1,445.32 75398 1/23 WWP Fuel for January 2023 503-520-70160 361.33 76174 1/23 FD Fuel for January 2023 101-416-70160 8,694.31 76176 1/23 PD Fuel for January 2023 101-413-70160 5,475.58 76177 1/23 CD Fuel for January 2023 101-404-70160 126.25 76177 1/23 PW Fuel for January 2023 101-440-70160 227.20 76177 1/23 PW Fuel for January 2023 107-422-70160 257.98 76177 1/23 WP Fuel for January 2023 501-503-70160 143.44 76177 1/23 PW Fuel for January 2023 501-508-70160 415.43 76177 1/23 PW Fuel for January 2023 502-510-70160 415.42 76177 1/23 PW Fuel for January 2023 503-521-70160 415.42 76179 1/23 FIN Fuel for January 2023 501-406-70160 145.75 76179 1/23 FIN Fuel for January 2023 502-406-70160 127.53 76179 1/23 FIN Fuel for January 2023 503-406-70160 83.81 76179 1/23 FIN Fuel for January 2023 504-406-70160 7.28 76180 1/23 PW Fuel for January 2023 501-508-70160 472.69 76180 1/23 PW Fuel for January 2023 502-510-70160 472.69 76180 1/23 PW Fuel for January 2023 503-521-70160 472.69 76181 1/23 SVC Fuel for January 2023 101-431-70160 70.92 76181 1/23 SS Fuel for January 2023 504-535-70160 1,341.95 71070 2/9/2023 Westside Supply 1997 178.70
15920 1/23 PW Water Parts 501-508-70140 103.45
15920 1/23 PW Gas Ballards 502-510-70140 7.25
P230131 1/23 PW Cylinder Rental 501-508-70140 42.50
S230131 1/23 SVC Cylinder Rental 101-431-70150 25.50
71072 2/9/2023 CB&T Columbus Bank & Trust 544.04 1176
0004648 Dependent Care 950-000-34500 17.31
0004656 Unreimbursed Medical 950-000-34500 526.73
71073 2/9/2023 City Employee Contrib. Assoc. 65.00 1205 0004649 CECA Dues 950-000-33000 65.00
71074 2/9/2023 Court-Orderd Debt Collections 277.88 02665 0004651 FTB Rancho Cordova 950-000-34050 277.88
71075 2/9/2023 Franchise Tax Board 1384 225.00
0004650 FTB Sacramento 950-000-34010 225.00
71077 2/9/2023 Legal Shield 1586 135.31
0004652 Pre-Paid Legal Shield 950-000-34060 135.31
Expense Approval Report Payment Dates: 2/1/2023 - 2/28/2023 3/16/2023 4:22:45 PM Page 13 of 37
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
71078 2/9/2023 SEIU Local 521 - Dues W/H 701.62 1820
0004653 SEIU COPE 950-000-33000 60.00
0004654 SEIU Dues 950-000-33000 641.62
71079 2/9/2023 International City Management Association Retirerm 02709 ent Corportation 89,538.19 0004684 457 ICMA $$ Gen 950-000-32100 4,736.64
0004684 457 ICMA % General 950-000-32100 7,886.55
0004684 457 ICMA EE$/ER% 950-000-32100 1,359.04
0004685 457 ICMA % General 12/23/2022 950-000-32100 8,102.41 0004685 457 ICMA EE $/ ER % 12/29/2022 950-000-32100 818.07 0004685 457 ICMA $$ Gen 12/23/2022 950-000-32100 360.00 0004686 457 ICMA Ee$/ER% 12/9/2022 950-000-32100 9,032.53 0004686 457 ICMA Ee$/ER% 12/9/2022 950-000-32100 360.00 0004686 457 ICMA Ee$/ER% 12/9/2022 950-000-32100 818.07 0004687 457 EE$/ER% 09/30/2022 950-000-32100 9,680.65
0004687 457 EE$/ER% 10/04/2022 950-000-32100 1,183.99
0004687 457 EE$/ER% 09/30/2022 950-000-32100 390.00
0004687 457 EE$/ER% 09/30/2022 950-000-32100 -164.54
0004688 457 ICMA EE$/ER%10/14/2022 950-000-32100 8,784.10 0004688 457 ICMA EE$/ER%10/14/2022 950-000-32100 360.00 0004688 457 ICMA EE$/ER%10/14/2022 950-000-32100 818.07 0004689 457 ICMA EE$/ER% 02/3/2023 950-000-32100 8,234.17 0004689 457 ICMA EE$/ER% 02/3/2023 950-000-32100 360.00 0004689 457 ICMA EE$/ER% 950-000-32100 1,361.33
0004689 457 ICMA EE$/ER% 02/3/2023 950-000-32100 1,254.77 0004690 457 ICMA EE $/ER % 12/23/2022 and 01/30/2023 Tr 950-000-32100 4,010.00 0004690 457 ICMA EE $/ER % 12/23/2022 and 01/30/2023 Tr 950-000-32100 4,121.00 0004690 457 ICMA EE $/ER % 12/23/2022 and 01/30/2023 Tr 950-000-32100 64.00 0004690 457 ICMA EE $/ER % 12/23/2022 and 01/30/2023 Tr 950-000-32100 -32.00 0004690 457 ICMA EE $/ER % 12/23/2022 and 01/30/2023 Tr 950-000-32100 -143.00 0004690 457 ICMA EE $/ER % 12/23/2022 and 01/30/2023 Tr 950-000-32100 -4,010.00 0004691 457 ICMA Ee $/Er% 10/28/2022 950-000-32100 8,299.05 0004691 457 ICMA Ee $/Er% 10/28/2022 950-000-32100 818.07 0004691 457 ICMA Ee $/Er% 10/28/2022 950-000-32100 360.00 0004692 457 ICMA Ee $/ ER % 1/20/2023 950-000-32100 1,368.36 0004692 457 ICMA Ee $/ ER % 1/20/2023 950-000-32100 8,576.86 0004692 457 ICMA Ee $/ ER % 1/20/2023 950-000-32100 370.00 71082 2/16/2023 Arnold Dangaran 02524 118.01
0004701 2/23 FD Amb Meal Reimb - A. Dangaran 117-416-75010 118.01 71083 2/16/2023 AT&T 1079 34.07
0004698 2/23 PW Lift Station (238 851-0691 691 6) 503-521-72030 34.07 71084 2/16/2023 AT&T 2005 02069 4,331.02
000019515473 1/23 PD 559-935-6008 101-413-72030 23.48
000019515473 1/23 PD Crime Tip Line 559-935-3206 101-413-72030 24.51 000019515473 1/23 PD Multi-line 559-935-8497 101-413-72030 1,506.05 000019515473 1/23 PD Multi-line 559-935-8496 101-413-72030 1,505.79 000019515473 1/23 PD Business Alarm 559-935-0359 101-413-72030 37.58 000019515473 1/23 PD Chief 559-935-4210 101-413-72030 47.30 000019515473 1/23 FD 559-935-1651 101-416-72030 87.76
000019515473 1/23 City Hall Main 559-935-1532 101-432-72030 275.98 000019515473 1/23 Admin Fax 559-935-0789 101-432-72030 252.63 000019515473 1/23 City Hall Modem 559-934-1306 101-432-72030 47.30 000019515473 1/23 Bldg. Maint. 559-935-3050 101-432-72030 36.78 000019515473 1/23 Graffiti Hotline 559-935-3282 101-432-72030 22.82 000019515473 1/23 AP Weather 559-935-5960 101-435-72030 91.24 000019515473 1/23 AP Maint. 559-935-8594 101-435-72030 22.82 000019515473 1/23 WP 559-935-1889 501-503-72030 24.49
000019515473 1/23 WP Alarm 559-935-3022 501-503-72030 70.11 Expense Approval Report Payment Dates: 2/1/2023 - 2/28/2023 3/16/2023 4:22:45 PM Page 14 of 37
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
000019515473 1/23 PW Yard 559-935-1185 502-510-72030 149.61 000019515473 1/23 Sewer Plant 559-935-2275 503-520-72030 22.82 000019515473 1/23 Echo Canyon Lift Station 559-935-1875 503-521-72030 24.49 000019515473 1/23 WWP Lift Station 559-935-5518 503-521-72030 32.97 000019515473 1/23 New Lift Station 559-935-1896 503-521-72030 24.49 71086 2/16/2023 AT&T 4050 02080 1,180.84
000019507891 2/23 Internet Svc Acct 9391064050 101-408-72030 24.58 000019507891 2/23 Internet Svc Acct 9391064050 101-413-72030 698.87 000019507891 2/23 Internet Svc Acct 9391064050 101-432-72030 72.30 000019507891 2/23 Internet Svc Acct 9391064050 101-432-72030 6.51 000019507891 2/23 Internet Svc Acct 9391064050 101-432-72030 72.30 000019507891 2/23 Internet Svc Acct 9391064050 107-422-72030 0.96 000019507891 2/23 Internet Svc Acct 9391064050 107-422-72030 7.23 000019507891 2/23 Internet Svc Acct 9391064050 117-416-72030 5.78 000019507891 2/23 Internet Svc Acct 9391064050 501-406-72030 86.76 000019507891 2/23 Internet Svc Acct 9391064050 501-406-72030 1.93 000019507891 2/23 Internet Svc Acct 9391064050 501-503-72030 10.84 000019507891 2/23 Internet Svc Acct 9391064050 501-503-72030 2.89 000019507891 2/23 Internet Svc Acct 9391064050 501-508-72030 7.23 000019507891 2/23 Internet Svc Acct 9391064050 501-508-72030 3.37 000019507891 2/23 Internet Svc Acct 9391064050 502-406-72030 1.93 000019507891 2/23 Internet Svc Acct 9391064050 502-406-72030 75.91 000019507891 2/23 Internet Svc Acct 9391064050 502-510-72030 18.07 000019507891 2/23 Internet Svc Acct 9391064050 502-510-72030 3.37 000019507891 2/23 Internet Svc Acct 9391064050 503-406-72030 43.38 000019507891 2/23 Internet Svc Acct 9391064050 503-406-72030 0.72 000019507891 2/23 Internet Svc Acct 9391064050 503-520-72030 1.45 000019507891 2/23 Internet Svc Acct 9391064050 503-520-72030 14.46 000019507891 2/23 Internet Svc Acct 9391064050 503-521-72030 14.46 000019507891 2/23 Internet Svc Acct 9391064050 503-521-72030 0.48 000019507891 2/23 Internet Svc Acct 9391064050 504-406-72030 4.34 000019507891 2/23 Internet Svc Acct 9391064050 504-406-72030 0.24 000019507891 2/23 Internet Svc Acct 9391064050 820-610-72030 0.48 71088 2/16/2023 AutoZone, Inc. 02082 205.22
5919747607 1/23 PD Bulbs for #C18 101-413-84060 49.25
5919767804 2/23 PD Water Pump for #C18 101-413-84060 155.97 71089 2/16/2023 Beehive Truck & Auto 1102 140.00
0004699 2/23 PW Propane for Patch Truck 107-422-70130 140.00 71090 2/16/2023 Billingsley Tire Service 1112 25.00
276930 2/23 PW Tire Repair #20 101-440-84060 25.00
71091 2/16/2023 Black Water Consulting Engineers, Inc. 6,280.50 02542 5806 2/23 WP Engineer's Technical Support 501-503-88100 6,280.50 71092 2/16/2023 Blais & Associates, Inc. 17,165.17 1115 BA_4601_2022 12/22 WP DWR Drought Relief Turf Replacement Re 501-503-88130 3,762.66 BA_4904_2022 2/23 WP DWR Drought Relief Derrick Reservoir 2023 501-503-88130 3,412.67 BA_4905_2022 2/23 WP DWR Drought Relief Turf Replacement Reb 501-503-88130 3,762.67 BA_4906_2022 2/23 WP DWR Drought Relief AMI Installations 2023 501-503-88130 3,762.67 BA_4938_2022 1/23 PW Grant Research Consulting for Jan 2023 501-508-88130 821.50 BA_4938_2022 1/23 PW Grant Research Consulting for Jan 2023 502-510-88130 821.50 BA_4938_2022 1/23 PW Grant Research Consulting for Jan 2023 503-521-88130 821.50 71093 2/16/2023 Bureau of Reclamation 33,347.11 1133
0004702 2/23 WP April 2023 Esitmate 279 501-503-80010 21,632.59 0004702 2/23 WP January 2023 Trinity PUC Assessment 123 501-503-80010 18.45 0004702 2/23 WP January 2023 CUPIA Restoration 123 501-503-80010 2,958.15 Expense Approval Report Payment Dates: 2/1/2023 - 2/28/2023 3/16/2023 4:22:45 PM Page 15 of 37
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
0004702 2/23 WP January 2023 Actual 123 501-503-80010 8,737.92 71094 2/16/2023 Chemtrade Chemicals US, LLC 6,980.52 1192 93495612 2/23 WP Chemical Alum 501-503-70240 6,980.52
71095 2/16/2023 City of Sanger 1212 798.20
IGT61-Coalinga 1/23 FD IGT Consulting for January 2023 117-416-88100 798.20 71096 2/16/2023 Coalinga Hardware 1224 112.35
815054 2/23 WWP Parts for Sink 503-520-70140 112.35
71097 2/16/2023 Coalinga Regional 1232 699.00
0004700 12/22 HR Labs for Employment /Promo - M. Aung 101-408-89040 419.40 0004700 12/22 FD Labs for Employment /Promo - M. Aung 117-416-89040 279.60 71098 2/16/2023 Department of Justice 1288 117.00
634651 1/23 HR Fingerprints - K. Matsuzaki 101-408-89070 51.00 634651 1/23 HR Fingerprints - O. Hernandez 101-408-89070 66.00 71099 2/16/2023 Department of Transportation 2,865.95 1292 SL230390 1/23 PW Signal & Lighting (Oct-Dec 2023) 110-424-72021 2,865.95 71100 2/16/2023 Fresno County Department of Public Health 313.00 1402 254476 2/23 SVC Small Generator Permit 101-431-92090 313.00 71101 2/16/2023 Frisch Engineering, Inc. 02091 8,393.65 10797-2011b 1/23 WP SCADA System 501-503-98441 8,393.65 71102 2/16/2023 GCS Environmental Equipment Services 4,135.42 1422 26330 2/23 SS Gutter Brooms 504-535-84060 4,135.42
71103 2/16/2023 Granite Construction Company 466.82 1446 2416999 2/23 PW Base Rock for Water Leak Repairs on Polk 501-508-70130 466.82 71104 2/16/2023 Heather Bonilla 02699 587.05
020676 2/23 FIN Mileage - H. Bonilla 101-406-86010 19.37 020676 2/23 FIN Parking - H. Bonilla 101-406-86010 0.90 020676 2/23 FIN Lodging - H. Bonilla 101-406-86010 67.79 020676 2/23 PW Lodging - H. Bonilla 107-422-86010 22.60 020676 2/23 PW Mileage - H. Bonilla 107-422-86010 6.46
020676 2/23 PW Parking - H. Bonilla 107-422-86010 0.30
020676 2/23 FIN Parking - H. Bonilla 501-406-86010 1.80 020676 2/23 FIN Lodging - H. Bonilla 501-406-86010 135.59 020676 2/23 FIN Mileage - H. Bonilla 501-406-86010 38.73 020676 2/23 FIN Parking - H. Bonilla 502-406-86010 1.50 020676 2/23 FIN Lodging - H. Bonilla 502-406-86010 112.99 020676 2/23 FIN Mileage - H. Bonilla 502-406-86010 32.28 020676 2/23 FIN Lodging - H. Bonilla 503-406-86010 85.87 020676 2/23 FIN Parking - H. Bonilla 503-406-86010 1.14 020676 2/23 FIN Mileage - H. Bonilla 503-406-86010 24.53 020676 2/23 FIN Lodging - H. Bonilla 504-406-86010 4.52 020676 2/23 FIN Mileage - H. Bonilla 504-406-86010 1.29 020676 2/23 FIN Parking - H. Bonilla 504-406-86010 0.06 020676 2/23 RDA Parking - H. Bonilla 820-610-86010 0.28 020676 2/23 RDA Mileage - H. Bonilla 820-610-86010 6.46 020676 2/23 RDA Lodging - H. Bonilla 820-610-86010 22.59 71106 2/16/2023 Home Depot Credit Services 649.49 1474
13040 1/23 PW Sandbags 107-422-70130 222.01
8622235 1/23 WP Cleaning Products 501-503-70140 427.48
71107 2/16/2023 Industrial Electrical Co. 14,279.73 1490 PI-060624 1/23 PW Lift Station Pump Repair 503-521-84020 14,279.73 Expense Approval Report Payment Dates: 2/1/2023 - 2/28/2023 3/16/2023 4:22:45 PM Page 16 of 37
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
71108 2/16/2023 Interstate Gas Services, Inc. 10,305.80 1494 7021701 1/23 WP Utility Consulting for Jan 2023 501-503-88100 6,540.22 7021701 1/23 PW Utility Consulting for Jan 2023 502-510-88100 3,765.58 71109 2/16/2023 JH Tackett Marketing 02017 250.95
804989 1/23 CC Shirt for N. Vosburg 101-401-86010 93.31 804989 1/23 CC Shirt for L. Hedgecock 101-401-86010 93.31 805012 1/23 ADMIN Jacket for M. Trejo 101-405-86010 64.33 71111 2/16/2023 KRC Safety Co., Inc. 1565 871.53
57920 2/23 PW Street Signs 107-422-70130 871.53
71112 2/16/2023 Law & Associates 1579 1,200.00
23-030 2/23 HR Background - O. Hernandez 101-408-89080 1,200.00 71113 2/16/2023 Life Assist, Inc. 1593 1,428.20
1292013 2/23 FD Medical Supplies 117-416-75000 624.56
1292081 2/23 FD Medical Supplies 117-416-75000 51.71
1293151 2/23 FD Medical Supplies 117-416-75000 751.93
71114 2/16/2023 O'Reilly Automotive, Inc. 2,103.40 1692 4316-432755 12/22 PW Radiator for #51 502-510-84060 247.53 4316-432757 12/22 PD Headlight Cleaner for #211 101-413-84060 85.52 4316-432813 12/22 SVC Shop Supplies 101-431-70150 94.64 4316-432858 12/22 PW Marker Lights for #51 502-510-84060 36.66 4316-432963 12/22 SS Lights for #88 504-535-84060 85.86 4316-432964 12/22 PW Heater Hose for #51 502-510-84060 6.61 4316-433579 1/23 WP Oil Change Supplies for #23 501-508-84060 34.20 4316-433970 1/23 PW Hyd Hose for #79 501-508-84060 31.14 4316-433970 1/23 PW Hyd Hose for #79 502-510-84060 31.14 4316-433970 1/23 PW Hyd Hose for #79 503-521-84060 31.13 4316-434032 1/23 PW Battery for #23 501-508-84060 161.56 4316-434130 1/23 ADMIN Battery for #130 101-405-84060 166.32 4316-434648 1/23 PD Thermostat for #C17 101-413-84060 66.65 4316-435217 1/23 PW Battery for #38 101-440-84060 64.94 4316-435441 1/23 PW Battery for #22 107-422-84060 49.00 4316-435441 1/23 PW Tail Pipe for #77 501-508-84060 17.34 4316-435441 1/23 PW Battery for #22 501-508-84060 49.00 4316-435441 1/23 PW Tail Pipe for #77 502-510-84060 17.33 4316-435441 1/23 PW Battery for #22 502-510-84060 49.00 4316-435441 1/23 PW Tail Pipe for #77 503-521-84060 17.33 4316-435441 1/23 PW Battery for #22 503-521-84060 49.00 4316-436077 2/23 PW Battery for #18 107-422-84060 64.19 4316-436077 2/23 PW Battery for #18 501-508-84060 64.19 4316-436077 2/23 PW Battery for #18 502-510-84060 64.18 4316-436254 2/23 PD Anti-Freeze for #C18 101-413-84060 77.30 4316-436254 2/23 SVC Socket Set for Shop 101-431-70060 17.43 4316-436823 2/23 PD Battery for Back-Up Generator at City Hall 101-413-84030 212.11 4316-436823 2/23 BLDG Battery for Back-Up Generator at CH 101-432-84030 212.10 71116 2/16/2023 Pace Supply Corp. 02554 13,600.08
198265819 1/23 WP PRV for Service Water Line 501-503-84020 13,542.87 198321147-1 2/23 PW Curb Wrench 501-508-70060 57.21
71117 2/16/2023 San Luis & Delta-Mendota 14,629.51 1804 0004703 2/23 WP March 2022 Rate Adjustment -213 501-503-80010 -25.56 0004703 2/23 WP January 2023 Actual 169 501-503-80010 16,981.12 0004703 2/23 WP January 2023 Estimate -220 501-503-80010 -22,105.60 0004703 2/23 WP March 2023 Estimate 217 501-503-80010 19,779.55 Expense Approval Report Payment Dates: 2/1/2023 - 2/28/2023 3/16/2023 4:22:45 PM Page 17 of 37
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
71118 2/16/2023 Shell Energy North American (US), LP 378,292.93 1830 3655917 1/23 Natural Gas Deliveries 502-510-80030 378,292.93 71119 2/16/2023 State of CA Dept. of Health Care Services 15,002.8 1287 GEMT 2 GEM03238OL6 3/23 FD 2022 GEMT QAF Fee 2nd Qtr 101-416-56510 15,002.82 71120 2/16/2023 Stericycle, Inc. 02694 461.64
3006343112 2/23 FD Sharps Disposal 117-416-84070 461.64 71121 2/16/2023 USABluebook 1964 193.81
237777 1/23 WP Nitrite Chemkey 501-503-70202 193.81
71122 2/16/2023 Verizon Wireless Services, LLC 1,483.81 1973 9926620977 1/23 CC Council Member 401-5885 (516264995-000 101-401-72030 38.01 9926620977 1/23 CC Council Member 401-5850 (516264995-000 101-401-72030 38.01 9926620977 1/23 CC Council Member 401-5846 (516264995-000 101-401-72030 38.07 9926620977 1/23 CC Council Member 401-5863 (516264995-000 101-401-72030 38.01 9926620977 1/23 CC Council Member 401-5853 (516264995-000 101-401-72030 38.01 9926620977 1/23 CD John Self 100% 630-2536 (516264995-0000 101-404-72030 50.25 9926620977 1/23 SVC - Pedro 100% 698-4142 (516264995-00002 101-431-72030 50.25 9926620977 1/23 PW 381-1988 40% Acct 516264995-00002 501-406-72030 20.09 9926620977 1/23 WP SCADA 383-4579 Acct 516264995-00002 501-503-72030 194.61 9926620977 1/23 WP iPad-2 383-4121 Acct 516264995-00002 501-503-72030 45.02 9926620977 1/23 WP iPad-1 978-2846 Acct 516264995-00002 501-503-72030 45.02 9926620977 1/23 PW Director 20% 341-4461 (516264995-00002) 501-503-72030 7.28 9926620977 1/23 WP Router-1 383-4004 Acct 516264995-00002 501-503-72030 57.77 9926620977 1/23 WP On-call 341-9613 Acct 516264995-00002 501-503-72030 74.30 9926620977 1/23 WP Primary 383-4514 Acct 516264995-00002 501-503-72030 74.30 9926620977 1/23 PW UB Tablet 1 34% 401-9110(516264995-000 501-508-72030 19.64 9926620977 1/23 PW UB Tablet 2 34% 401-9271(516264995-000 501-508-72030 19.64 9926620977 1/23 PW UB Tablet 6 34% 401-9323(516264995-000 501-508-72030 19.64 9926620977 1/23 PW Tablet 34% 240-3695 Acct 516264995-0000 501-508-72030 12.92 9926620977 1/23 PW UB Tablet 4 34% 401-9315(516264995-000 501-508-72030 19.64 9926620977 1/23 PW UB Tablet 5 34% 401-9321(516264995-000 501-508-72030 19.64 9926620977 1/23 PW Superv 34% 974-1257 Acct 516264995-000 501-508-72030 17.50 9926620977 1/23 PW Stand by 34% 383-4014 (516264995-00002 501-508-72030 17.08 9926620977 1/23 PW UB Tablet 3 34% 401-9312(516264995-000 501-508-72030 19.64 9926620977 1/23 PW Director 20% 341-4461 (516264995-00002) 501-508-72030 7.27 9926620977 1/23 PW 381-1988 35% Acct 516264995-00002 502-406-72030 17.59 9926620977 1/23 PW Stand by 33% 383-4014 (516264995-00002 502-510-72030 16.58 9926620977 1/23 PW UB Tablet 6 33% 401-9323(516264995-000 502-510-72030 19.06 9926620977 1/23 PW Tablet 33% 240-3695 Acct 516264995-0000 502-510-72030 12.54 9926620977 1/23 PW UB Tablet 4 33% 401-9315(516264995-000 502-510-72030 19.06 9926620977 1/23 PW UB Tablet 3 33% 401-9312(516264995-000 502-510-72030 19.06 9926620977 1/23 PW UB Tablet 5 33% 401-9321(516264995-000 502-510-72030 19.06 9926620977 1/23 PW UB Tablet 1 33% 401-9110(516264995-000 502-510-72030 19.06 9926620977 1/23 PW Superv 33% 974-1257 Acct 516264995-000 502-510-72030 16.98 9926620977 1/23 PW Director 20% 341-4461 (516264995-00002) 502-510-72030 7.27 9926620977 1/23 Field Supervisor 50% Acct 516264995-00002 502-510-72030 25.71 9926620977 1/23 PW UB Tablet 2 33% 401-9271(516264995-000 502-510-72030 19.06 9926620977 1/23 PW 381-1988 23% Acct 516264995-00002 503-406-72030 11.56 9926620977 1/23 WWP Wifi 383-4044 Acct 516264995-00002 503-520-72030 42.92 9926620977 1/23 PW Director 20% 341-4461 (516264995-00002) 503-520-72030 7.28 9926620977 1/23 PW UB Tablet 4 33% 401-9315(516264995-000 503-521-72030 19.06 9926620977 1/23 PW UB Tablet 3 33% 401-9312(516264995-000 503-521-72030 19.06 9926620977 1/23 PW UB Tablet 6 33% 401-9323(516264995-000 503-521-72030 19.06 9926620977 1/23 PW Director 20% 341-4461 (516264995-00002) 503-521-72030 7.28 9926620977 1/23 PW Tablet 33% 240-3695 Acct 516264995-0000 503-521-72030 12.54 9926620977 1/23 PW UB Tablet 1 33% 401-9110(516264995-000 503-521-72030 19.06 9926620977 1/23 Field Supervisor 50% Acct 516264995-00002 503-521-72030 25.73 9926620977 1/23 PW Stand by 33% 383-4014 (516264995-00002 503-521-72030 16.58 Expense Approval Report Payment Dates: 2/1/2023 - 2/28/2023 3/16/2023 4:22:45 PM Page 18 of 37
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
9926620977 1/23 PW UB Tablet 5 33% 401-9321(516264995-000 503-521-72030 19.06 9926620977 1/23 PW UB Tablet 2 33% 401-9271(516264995-000 503-521-72030 19.06 9926620977 1/23 PW Superv 33% 974-1257 Acct 516264995-000 503-521-72030 16.98 9926620977 1/23 PW 381-1988 2% Acct 516264995-00002 504-406-72030 1.01 9926620977 1/23 Transit M.Garcia 246-6243 (516264995-00002) 506-540-72030 34.93 71126 2/16/2023 West Hills Medic 1992 al Group, Inc. 4,910.00 2022-157 12/22 FIN Medical - M. Vang 101-406-89040 18.75 2022-157 12/22 HR Medical - A. Ornelas 101-408-88060 78.00 2022-157 12/22 HR Medical - R. Veliz 101-408-88060 100.00 2022-157 12/22 HR Medical - R. Rizo 101-408-88060 78.00 2022-157 12/22 HR Medical - A. Basulto 101-408-88060 78.00 2022-157 12/22 HR Medical - M. Baggett 101-408-88060 78.00 2022-157 12/22 PW Medical - M. Vang 107-422-89040 6.25
2022-157 12/22 PW Medical - N. Castro 107-422-89040 19.50 2022-157 12/22 FD Medical - R. Veliz 117-416-88060 25.00 2022-157 12/22 FD Medical - M. Baggett 117-416-88060 52.00 2022-157 12/22 FD Medical - A. Ornelas 117-416-88060 52.00 2022-157 12/22 FD Medical - E. Rizo 117-416-88060 52.00 2022-157 12/22 FD Medical - A Basulto 117-416-88060 52.00 2022-157 12/22 FIN Medical - M. Vang 501-406-89040 37.50 2022-157 12/22 WP Medical - J. Salona 501-503-88060 130.00 2022-157 12/22 PW Medical - N. Castro 501-508-89040 78.00 2022-157 12/22 FIN Medical - M. Vang 502-406-89040 31.25 2022-157 12/22 PW Medical - N. Castro 502-510-89040 78.00 2022-157 12/22 FIN Medical - M. Vang 503-406-89040 23.75 2022-157 12/22 WWP Medical - A. Preciado 503-520-88060 130.00 2022-157 12/22 PW Medical - N. Castro 503-521-89040 19.50 2022-157 12/22 FIN Medical - M. Vang 504-406-89040 1.25 2022-157 12/22 RDA Medical - M. Vang 820-610-89040 6.25 2022-158 12/22 HR Medical - R. Veliz 101-408-88060 100.00 2022-158 12/22 HR Medical - I. Rodriguez 101-408-88060 87.50 2022-158 12/22 HR Medical - S. Hein 101-408-88060 87.50 2022-158 12/22 HR Medical - S. Hein 101-408-88060 21.00 2022-158 12/22 HR Medical - J. Milligan 101-408-88060 100.00 2022-158 12/22 HR Medical - R. Long 101-408-88060 100.00 2022-158 12/22 HR Medical - C. Brown 101-408-88060 75.00 2022-158 12/22 HR Medical - J. Ramsey 101-408-88060 75.00 2022-158 12/22 HR Medical - D. Nevarez 101-408-88060 75.00 2022-158 12/22 HR Medical - E. Diaz De Leon 101-408-88060 75.00 2022-158 12/22 HR Medical - T. Sigler 101-408-88060 75.00 2022-158 12/22 HR Medical - A. Dangaran 101-408-88060 75.00 2022-158 12/22 HR Medical - O. Pedroza 101-408-88060 75.00 2022-158 12/22 HR Medical - D. Acosta 101-408-88060 75.00 2022-158 12/22 HR Medical - J. Ramsey 101-408-88060 75.00 2022-158 12/22 HR Medical - R. Banks 101-408-88060 75.00 2022-158 12/22 HR Medical - C. Stockdale 101-408-88060 75.00 2022-158 12/22 HR Medical - K. Krider 101-408-88060 100.00 2022-158 12/22 HR Medical - K. Blevins 101-408-89040 195.00 2022-158 12/22 PW Medical - E. Saldana 101-440-89040 195.00 2022-158 12/22 FD Medical - J. Ramsey 117-416-88060 50.00 2022-158 12/22 FD Medical - D. Nevarez 117-416-88060 50.00 2022-158 12/22 FD Medical - J. Ramsey 117-416-88060 50.00 2022-158 12/22 FD Medical - D. Acosta 117-416-88060 50.00 2022-158 12/22 FD Medical - E. Diaz De Leon 117-416-88060 50.00 2022-158 12/22 FD Medical - R. Banks 117-416-88060 50.00 2022-158 12/22 FD Medical - S. Hein 117-416-88060 37.50 2022-158 12/22 FD Medical - I. Rodriguez 117-416-88060 37.50 2022-158 12/22 FD Medical - S. Hein 117-416-88060 9.00
2022-158 12/22 FD Medical - R. Long 117-416-88060 25.00 Expense Approval Report Payment Dates: 2/1/2023 - 2/28/2023 3/16/2023 4:22:45 PM Page 19 of 37
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
2022-158 12/22 FD Medical - R. Veliz 117-416-88060 25.00 2022-158 12/22 FD Medical - A. Dangaran 117-416-88060 50.00 2022-158 12/22 FD Medical - J. Milligan 117-416-88060 25.00 2022-158 12/22 FD Medical - O. Pedroza 117-416-88060 50.00 2022-158 12/22 FD Medical - C. Brown 117-416-88060 50.00 2022-158 12/22 FD Medical - T. Sigler 117-416-88060 50.00 2022-158 12/22 FD Medical - C. Stockdale 117-416-88060 50.00 2022-158 12/22 FD Medical - K. Krider 117-416-88060 25.00 2022-158 12/22 FIN Medical - D. Ramirez 501-406-89040 78.00 2022-158 12/22 WP Medical - M. Gomes 501-503-88060 125.00 2022-158 12/22 WP Medical - G. Subia 501-503-88060 125.00 2022-158 12/22 WP Medical - M. Garcia 501-503-88060 125.00 2022-158 12/22 WP Medical - A. Uribe 501-503-88060 87.50 2022-158 12/22 FIN Medical - D. Ramirez 502-406-89040 68.25 2022-158 12/22 FIN Medical - D. Ramirez 503-406-89040 44.85 2022-158 12/22 WWP Medical - A. Uribe 503-520-88060 37.50 2022-158 12/22 FIN Medical - D. Ramirez 504-406-89040 3.90 2023-160 2/23 HR Medical - D. Acosta 101-408-88040 75.00 2023-160 2/23 HR Medical - D. Sacueda 101-408-89040 195.00 2023-160 2/23 HR Medical - J. Milligan 101-408-89040 25.00 2023-160 2/23 FD Medical - D. Acosta 117-416-88040 50.00 2023-160 2/23 FD Medical - J. Milligan 117-416-89040 100.00 71131 2/16/2023 West Hills Oil, Inc. 1993 1,074.61
76175 1/23 ADMIN Fuel for January 2023 101-405-70160 61.98 76178 1/23 WP Fuel for January 2023 501-503-70160 810.10 76178 1/23 WWP Fuel for January 2023 503-520-70160 202.53 71132 2/16/2023 Westside Supply 1997 110.05
15961 1/23 WP PPE for Shop 503-520-82030 59.05
W230131 1/23 WP Equipment/ Cylinder Rental 501-503-82030 34.00 WW230131 1/23 WWP Equipment/ Cylinder Rental 503-520-82030 17.00 71133 2/22/2023 Ace Industrial Supply 1018 1,019.51
2108781 1/23 PD Gloves 101-413-90070 1,019.51
71134 2/22/2023 Advanced Flow Measurement 3,500.00 1024 0004905 2/23 WP Calibrate Rosemount 501-503-84020 3,500.00 71135 2/22/2023 AmeriGas 1051 1,264.73
3146868815 2/23 AP Propane Delivery 101-435-72010 1,264.73 71136 2/22/2023 Aramark Services, Inc 1068 269.13
5031140116 2/23 PD Jail Blanket Cleaning Services 101-413-70380 269.13 71137 2/22/2023 AT&T 1078 133.75
0004745 2/23 PD Internet (125125740) 101-413-72030 133.75 71138 2/22/2023 AT&T 4711 02056 308.03
000019508029 2/23 PD DOJ Line (9391064711) 101-413-72030 308.03 71139 2/22/2023 AT&T Corp. 02546 144.90
230310872 2/23 PD Internet (50000002334) 101-413-72030 144.90 71140 2/22/2023 Bearing Distriutors 02311 562.44
9502888122 1/23 WP Chain for Floc 501-503-84020 562.44
71141 2/22/2023 Behavioral Analysis Training, Inc. 575.00 02378 21015 3/23 PD Registration Fee - D. Sparks 101-413-86010 575.00 71142 2/22/2023 Billingsley Tire Service 1112 1,422.58
277105 2/23 PD Vehicle Maintenance #C27 101-413-84060 1,422.58 Expense Approval Report Payment Dates: 2/1/2023 - 2/28/2023 3/16/2023 4:22:45 PM Page 20 of 37
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
71143 2/22/2023 California Police Chief's 1152 825.00
23272 6/23 PD CPCA Membership Renewal - J. Garza 101-413-86030 825.00 71144 2/22/2023 Cintas Corporation #3 02594 402.94
4146666490 2/23 SVC Employee Uniforms & Mats W2/15 101-431-70100 17.67 4146666490 2/23 BLDG Employee Uniforms & Mats W2/15 101-432-84030 67.49 4146666490 2/23 PW Employee Uniforms & Mats W2/15 101-440-70100 73.20 4146666490 2/23 PW Employee Uniforms & Mats W2/15 107-422-70100 44.06 4146666490 2/23 WP Employee Uniforms & Mats W2/15 501-503-70100 25.33 4146666490 2/23 PW Employee Uniforms & Mats W2/15 501-508-70100 44.07 4146666490 2/23 PW Employee Uniforms & Mats W2/15 502-510-70100 44.06 4146666490 2/23 WWP Employee Uniforms & Mats W2/15 503-520-70100 25.33 4146666490 2/23 PW Employee Uniforms & Mats W2/15 503-521-70100 44.06 4146666490 2/23 SS Employee Uniforms & Mats W2/15 504-535-70100 17.67 71145 2/22/2023 Cintas Corporation No. 2 02598 121.66
5145420981 2/23 WP First Aid Kit 501-503-84072 60.83
5145420981 2/23 WWP First Aid Kit 503-520-84073 60.83
71146 2/22/2023 City of Coalinga 1207 3,073.42
0004740 2/23 Natural Gas Assistance - 71-11555-010 502-510-80100 246.99 0004740 2/23 Natural Gas Assistance - 32-01250-015 502-510-80100 131.22 0004740 2/23 Natural Gas Assistance - 22-08190-006 502-510-80100 246.99 0004740 2/23 Natural Gas Assistance - 61-06473-005 502-510-80100 449.56 0004740 2/23 Natural Gas Assistance - 45-04363-001 502-510-80100 98.63 0004740 2/23 Natural Gas Assistance - 32-01230-012 502-510-80100 126.12 0004740 2/23 Natural Gas Assistance - 22-08435-005 502-510-80100 124.42 0004740 2/23 Natural Gas Assistance - 42-03573-003 502-510-80100 107.39 0004740 2/23 Natural Gas Assistance - 51-04943-013 502-510-80100 97.18 0004740 2/23 Natural Gas Assistance - 31-00980-001 502-510-80100 93.78 0004740 2/23 Natural Gas Assistance - 41-02781-008 502-510-80100 89.78 0004740 2/23 Natural Gas Assistance - 33-11183-011 502-510-80100 60.99 0004740 2/23 Natural Gas Assistance - 61-06977-015 502-510-80100 28.30 0004740 2/23 Natural Gas Assistance - 62-07786-002 502-510-80100 59.76 0004740 2/23 Natural Gas Assistance - 41-02857-021 502-510-80100 246.54 0004740 2/23 Natural Gas Assistance - 72-08873-024 502-510-80100 56.34 0004740 2/23 Natural Gas Assistance - 82-10124-017 502-510-80100 228.26 0004740 2/23 Natural Gas Assistance - 22-08051-011 502-510-80100 204.43 0004740 2/23 Natural Gas Assistance - 84-10628-004 502-510-80100 169.48 0004740 2/23 Natural Gas Assistance - 61-07041-010 502-510-80100 30.07 0004740 2/23 Natural Gas Assistance - 45-04420-001 502-510-80100 177.19 71148 2/22/2023 Coalinga Tires, LLC 02193 70.00
001447 2/23 PD Tire Repair for #C2 101-413-84060 40.00
001450 2/23 PD Tire Repair for #C19 101-413-84060 30.00 71149 2/22/2023 Cook's Communications 6,762.65 1243
153001 1/23 PD Vehicle Radios 101-413-84060 6,365.13
153108 1/23 PD Vehicle Radio Installation 101-413-84060 397.52 71150 2/22/2023 CSG Consultants, Inc. 02110 1,224.00
49065 2/23 CD Bldg Inspection Services 101-404-88100 1,224.00 71151 2/22/2023 CUMULUS Media New Holdings, Inc. 3,000.00 02204 0004744 2/23 Beverage Container Recycle Grant Purchase 306-426-98580 3,000.00 71152 2/22/2023 Damien Sparks 02575 296.00
21015 2/23 PD Meal Advance - D. Sparks 101-413-86010 296.00 71153 2/22/2023 Department of Justice 1288 1,192.00
632662 1/23 PD Livescans 101-413-88100 1,087.00
638167 1/23 PD Blood Alcohol Analysis 101-413-88080 105.00 Expense Approval Report Payment Dates: 2/1/2023 - 2/28/2023 3/16/2023 4:22:45 PM Page 21 of 37
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
71154 2/22/2023 Elecsys International, LLC 130.00 02289 SIP-E170732 2/23 PW Rectifier Cell Data for February 2023 502-510-72030 130.00 71155 2/22/2023 Enterprise FM Trust 02667 3,287.08
FBN4671710 2/23 PD 2022 Ford Explorer - Garza 101-413-98040 654.38 FBN4671710 2/23 PD 2022 Ford Explorer - Garza 101-413-98040 645.74 FBN4671710 2/23 FD 2022 Ford F150 101-416-98040 666.29
FBN4671710 2/23 FD 2022 Ford F150 101-416-98040 666.29
FBN4671710 2/23 FD 2022 Ford Explorer - DuPuis 101-416-98040 654.38 71156 2/22/2023 Fastenal Company 1356 164.77
CALEM42470 2/23 FD Station Supplies 101-416-70450 164.77 71157 2/22/2023 FedEx 1360 114.52
8-035-57481 2/23 PD Evidence Package Postage 101-413-70030 114.52 71158 2/22/2023 Garza's A/C & Heating, Inc. 3,120.00 1421 28452 2/23 BLDG HVAC Unit Repairs - 160 W Elm 101-432-84030 3,120.00 71159 2/22/2023 Hanford Veterinary Hospital 142.20 1453 1234943 2/23 PD Annual Vaccines for K-9 101-413-92211 142.20 71160 2/22/2023 Leaf 1583 693.07
14309990 2/23 CC Copier Lease 101-401-84010 15.85
14309990 2/23 CD Copier Lease 101-404-84010 15.85
14309990 2/23 CM Copier Lease 101-405-84010 15.85
14309990 2/23 FIN Copier Lease 101-406-84010 5.20
14309990 2/23 HR Copier Lease 101-408-84010 15.85
14309990 2/23 HR Copier Lease 101-408-84010 56.53
14309990 2/23 PD Copier Lease 101-413-84010 187.12
14309990 2/23 FD Copier Lease 101-416-84010 110.89
14309990 2/23 HR Copier Lease 107-422-84010 2.22
14309990 2/23 HR Copier Lease 117-416-84010 13.31
14309990 2/23 FIN Copier Lease 501-406-84010 69.31
14309990 2/23 HR Copier Lease 501-406-84010 4.44
14309990 2/23 WP Copier Lease 501-503-84010 15.84
14309990 2/23 HR Copier Lease 501-503-84010 6.65
14309990 2/23 HR Copier Lease 501-508-84010 7.76
14309990 2/23 FIN Copier Lease 502-406-84010 60.64
14309990 2/23 HR Copier Lease 502-406-84010 4.44
14309990 2/23 PW Copier Lease 502-510-84010 15.84
14309990 2/23 HR Copier Lease 502-510-84010 7.76
14309990 2/23 FIN Copier Lease 503-406-84010 34.65
14309990 2/23 HR Copier Lease 503-406-84010 1.66
14309990 2/23 HR Copier Lease 503-520-84010 3.33
14309990 2/23 WWP Copier Lease 503-520-84010 15.84
14309990 2/23 HR Copier Lease 503-521-84010 1.11
14309990 2/23 FIN Copier Lease 504-406-84010 3.47
14309990 2/23 HR Copier Lease 504-406-84010 0.55
14309990 2/23 HR Copier Lease 820-610-84010 1.11
71162 2/22/2023 Life Assist, Inc. 1593 2,180.02
1271395 11/22 FD Medical Supplies 117-416-75000 599.21
1274399 12/22 FD Medical Supplies 117-416-75000 1,295.50 1295300 2/23 FD Medical Supplies 117-416-75000 285.31
71163 2/22/2023 Mai Vang 02710 276.00
20681 2/23 FIN Meal Advance - M. Vang 101-406-86010 41.40 20681 2/23 FIN Meal Advance - M. Vang 107-422-86010 13.80 20681 2/23 FIN Meal Advance - M. Vang 501-406-86010 82.80 20681 2/23 FIN Meal Advance - M. Vang 502-406-86010 69.00 20681 2/23 FIN Meal Advance - M. Vang 503-406-86010 52.44 Expense Approval Report Payment Dates: 2/1/2023 - 2/28/2023 3/16/2023 4:22:45 PM Page 22 of 37
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
20681 2/23 FIN Meal Advance - M. Vang 504-406-86010 2.76 20681 2/23 FIN Meal Advance - M. Vang 820-610-86010 13.80 71164 2/22/2023 Marissa Trejo 1626 101.06
20627 2/23 HR Mileage Reimb - M. Trejo 101-408-86010 57.81 20628 2/23 ADMIN Mileage Reimb - M. Trejo 101-405-86010 43.25 71165 2/22/2023 Miles Chemical Company Inc 5,433.60 02620 666638 9/22 WP Chemical Permanganate 501-503-70400 5,433.60 71166 2/22/2023 Motion Industries 1658 125.39
CA10-00714573 2/23 WP Grease for Basin 501-503-70140 125.39 71167 2/22/2023 Motorola Solutions, Inc. 1659 159.10
8281573300 2/23 PD Radio Equipment 101-413-88040 159.10 71168 2/22/2023 ODP Business Solutions, LLC 133.17 02615 287257109001 2/23 PD Office Supplies 101-413-70010 98.85 287343447001 2/23 PD Badge Pouch 101-413-70010 34.32
71169 2/22/2023 PG&E 1721 105,465.85
90624-013123 12/22 PW Gas Delivery SE 31 20 15HWY(700175090 502-510-80020 105,465.85 71170 2/22/2023 PG&E 1533-5 1722 75,764.87
0004739 705841037 7th & Elm FD Horn 101-416-72020 82.55 0004739 7053841272 300 W Elm FD Lights 101-416-72020 1,882.56 0004739 795617993 240 N 6th St 101-432-72020 769.65
0004739 7053841516 PD/Jail/City Hall 101-432-72020 6,062.37 0004739 7053841771 27500 Phelps Ave Ste 1 101-435-72020 86.09 0004739 7053841899 27500 Phelps Ave Ste 19 101-435-72020 22.81 0004739 7053841565 NW Cor Phelps-Airport Lights 101-435-72020 1,028.23 0004739 7053841936 408 S 5th Lynch Park 101-440-72011 13.85 0004739 7053841921 Sunset & Washington-Wtr Ftn 101-440-72011 26.28 0004739 7054189141 Sunset & 5th Ave 101-440-72011 841.85 0004739 7053841050 5th & Cedar Tower Clock 101-440-72011 44.20 0004739 7053841485 Washington & Fresno 110-424-72021 10.59 0004739 7053841619 Monterey & Tyler 110-424-72021 10.56 0004739 7053841365 Longhollow & Echo Canyon 110-424-72021 32.55 0004739 7053841694 160 W Elm 110-424-72021 31.17
0004739 3443128775 TR 5208 Spano Ent Posa Chanet 110-424-72021 12.01 0004739 7058903139 Tache Way & Warthan St 110-424-72021 14.70 0004739 7053841206 Crn Posa & San Sim Lift Station 110-424-72021 10.57 0004739 7053841848 SE Juniper Rdg Sprinklers 110-424-72021 30.04 0004739 7053841909 200 El Rancho Blvd Irrigation Crtl 110-424-72021 10.52 0004739 7053841349 160 W Elm 110-424-72021 24.03
0004739 7053841791 745 W Forest Ave Landscape 110-424-72021 10.52 0004739 7053841842 350 El Rancho Blvd Irrigation Ctrl 110-424-72021 10.52 0004739 7053841023 Monterey & Tyler Clock 110-424-72021 10.52 0004739 7053841204 SE Crn 1st & Forest Landscap Trees 110-424-72021 10.52 0004739 7053841439 Phelps & La Cuesta 110-424-72021 10.52 0004739 7053841661 Forest & 5th 110-424-72021 10.31
0004739 7050007234 Coolidge N Hachman 110-424-72021 9.45 0004739 7054518044 Coolidge N Hachman 110-424-72021 9.45 0004739 7053841014 160W Elm Arpt 3144 Term Bldg 110-424-72021 20.78 0004739 7053841501 410 El Rancho Blvd 110-424-72021 36.03 0004739 7053841990 160 W Elm 110-424-72021 20.78
0004739 7050256422 6th & Durian 110-424-72021 89.16
0004739 7051816617 Jayne Ave Willow Springs 110-424-72021 84.07 0004739 7055180510 Forest Ave Btwn 3rd St & 5th St 110-424-72021 44.09 0004739 7053841535 160 W Elm Street Light Inv Proj 110-424-72021 66.97 0004739 3289090333 260 1/2 Cambridge Ave 110-424-72021 199.05 0004739 7053841244 TR 5344 Promontory Point 110-424-72021 190.34 Expense Approval Report Payment Dates: 2/1/2023 - 2/28/2023 3/16/2023 4:22:45 PM Page 23 of 37
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
0004739 7053841397 Cambridge & Elm Hwy 198 110-424-72021 145.28 0004739 3249826069 TR 4492 Fox Hollow II 110-424-72021 72.08 0004739 7053841157 240 W Elm Storage Bldg 110-424-72021 128.17 0004739 3443128925 TR 5140 Sandalwood Const Jayne & Wil 110-424-72021 127.73 0004739 7053841022 160W Elm Arpt 3144 Term Bldg 110-424-72021 122.73 0004739 7053841979 City Yard 110-424-72021 143.33
0004739 7053841004 160W Elm Arpt 3144 Term Bldg 110-424-72021 142.89 0004739 3443128041 TR 5246 Phase II Stallion Spr 110-424-72021 139.75 0004739 7053841555 TR 5451 Warthan & Meadows 110-424-72021 828.30 0004739 7053841016 160W Elm Arpt 3144 Term Bldg 110-424-72021 898.32 0004739 7053841002 160W Elm Arpt 3144 Term Bldg 110-424-72021 1,036.60 0004739 7053841008 160W Elm Arpt 3144 Term Bldg 110-424-72021 2,827.52 0004739 7053841881 140 E Durian Prkg Lot Lights 110-424-72021 22.15 0004739 1638874976 25 1/2 W Polk 110-424-72021 73.57
0004739 7053841379 Polk & Forest Ave 110-424-72021 72.29 0004739 3443128372 TR 5246 Phase I Stallion Sprg Sac & Frs 110-424-72021 51.86 0004739 3443128611 TR 4492 Fox Hollow II @ Frst & Cox 110-424-72021 48.05 0004739 705381308 Van Ness & Elm 110-424-72021 50.01
0004739 7058160009 N/S of Phelps Ave (West of Posa Chanet 110-424-72021 114.78 0004739 7053841429 TR 5339 Dorothy Allen Est 110-424-72021 364.87 0004739 7053841505 Cambridge & Elm Hwy 198 110-424-72021 269.52 0004739 7053841026 160W Elm Arpt 3144 Term Bldg 110-424-72021 235.11 0004739 7053841536 160 W Elm Street Light Inv Proj 110-424-72021 93.13 0004739 7053841534 160 W Elm Street Light Inv Proj 110-424-72021 93.28 0004739 3443128591 City Sunset St Project PM#30257800 110-424-72021 95.47 0004739 9713313248 25 1/2 W polk Traffic Control 110-424-72021 100.58 0004739 3443128411 TR 5208 Spano Ent Posa Chanet 110-424-72021 107.49 0004739 7053841253 Cambridge & Joaquin 110-424-72021 204.23 0004739 7053841913 N/S Valley St Lights 110-424-72021 47.26 0004739 7053841538 160 W Elm Street Light Inv Proj 110-424-72021 45.35 0004739 7055365996 Elm & Second 110-424-72021 117.75
0004739 7053841131 SW Crn Gale & Derrick Wtr Mtr 501-503-72020 10.52 0004739 7053841036 NE SW 26 19 15 Booster Station 501-503-72020 2,542.62 0004739 7053841171 SW SW 7 20 15 Booster Station 501-503-72020 177.89 0004739 7056027714 NE 11 20 15 501-503-72020 118.28
0004739 7053841864 NE SW 31 20 15 Water Ctrl 501-503-72020 27.79 0004739 7053841615 SW SW SW 18 20 16 Reservoir 501-503-72020 27.68 0004739 7053841684 NW NW 11 20 15 Water Dept 501-503-72020 43.77 0004739 7053841518 NW NW 31 20 16 Chlorine Booster 501-503-72020 19.97 0004739 7053841526 25034 Palmer Ave 501-503-72020 36,102.83 0004739 7053841979 City Yard 501-508-72020 143.34
0004739 7053841783 California Alley 502-510-72020 71.15 0004739 7053841979 City Yard 502-510-72020 143.34
0004739 7053841574 Coalinga Alley Madison & Mont 502-510-72020 70.29 0004739 7053841102 N end of Malple St 502-510-72020 53.87 0004739 7053841358 College Alley S Side Cat Pro 502-510-72020 74.72 0004739 7053841657 Behind 595 Roosevelt Alley Light 502-510-72020 57.08 0004739 7053841243 Pine Alley 502-510-72020 86.44
0004739 7053841697 Baker Alley 502-510-72020 105.99
0004739 7053841312 Thompson Btwn Valley & Polk 502-510-72020 50.96 0004739 7053841123 Cherry Ln 502-510-72020 83.78
0004739 7053841361 Alley S Pleasant & E Warthan 502-510-72020 59.95 0004739 7053841466 Fres Alley Tyler & Polk 502-510-72020 100.46 0004739 7053841066 NE Crn Harvard & College 502-510-72020 57.40 0004739 7056603692 SE 33 20 15 WWP 503-520-72020 2,539.73 0004739 7052100780 NE SE 33 20 15 WWP 503-520-72020 11,224.05 0004739 7053841367 Sewer Lift Station Kim 503-521-72020 33.83 0004739 7053841845 Sewer Lift Station Polk 503-521-72020 130.53 0004739 7053841194 Sewer Lift Pump Echo 503-521-72020 644.69 Expense Approval Report Payment Dates: 2/1/2023 - 2/28/2023 3/16/2023 4:22:45 PM Page 24 of 37
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
0004739 7053841979 City Yard 503-521-72020 143.33
0004739 7053841328 Sewer Lift Pump P/L 503-521-72020 118.88 71177 2/22/2023 Precision Emprise, LLC 40,906.01 02496
53344 1/23 PW Citywide Sidewalk Repairs 109-424-98987 40,906.01 71178 2/22/2023 R.J. Berry Jr., Inc. 02136 40,040.86
0004746 2/23 PW Ret #5 Polk St Improvements (Elm-CL West) 305-000-10003 40,040.86 71179 2/22/2023 RSG, Inc. 02048 6,397.13
I009605 11/22 RDA Continuing Disclosure Services 820-610-96512 168.75 I009606 11/22 RDA SA Admin Services 820-610-88100 750.00 I009607 11/22 Housing Successor Services 815-609-88100 977.50 I009882 1/23 RDA Continuing Disclosure Services 820-610-96512 230.88 I009900 1/23 Housing Successor Services 815-609-88100 2,732.50 I009937 1/23 RDA SA Admin Services 820-610-88100 1,537.50 71180 2/22/2023 Stanley Access Technologies 600.00 02249 906769002 2/23 BLDG Lobby Door Maintenance Agreement 101-432-84030 600.00 71181 2/22/2023 Taylor Corporation 02523 599.70
7144742 2/23 FIN Business License Envelope 101-406-70040 599.70 71182 2/22/2023 The Hanford Sentinel 1907 714.95
153646 2/23 FD Training Tower Bid 306-416-98574 714.95
71183 2/22/2023 Trans Union, LLC 1931 60.00
01326392 1/23 PD Backgrounds 101-413-88100 60.00
71184 2/22/2023 Tri-City Engineering 1935 37,792.55
2770-48 2/23 PW Local Streets & Roads Reporting 2017-2022 125-422-88100 570.00 2860-13 2/23 PW Coalinga Alley Paving - Phase 2 305-422-98998 1,625.00 2869-11 2/23 WWP Sewer Plant AutomaƟon & Security Upgr 503-520-98991 457.50 2888-16 2/23 PW La Cuesta Lift Station Rehab 503-521-98994 415.00 2889-02-ENV 2/23 PW CMAQ NW MulƟ-Use Trail Seg 1,2,13,14-EN 305-422-98974 742.50 2889-15 2/23 PW CMAQ NW Multi-Use Trail Seg 1,2,13,14 305-422-98974 5,107.50 2890-16 2/23 WP SCADA Improvement 501-503-98441 960.00
2895-15 2/23 PW Elm Ave Improvements near FD 125-422-98973 2,018.75 2940-06 2/23 WP TTHM Project - CM 501-503-98441 6,191.80 2975-04 2/23 WP Water Main Replacement - Pleasant Ave 501-503-98441 1,810.00 2989-08 2/23 PW Polk St Rehab Elm-Monterey - CM 305-422-98996 6,649.50 2990-06 2/23 PW Cherry Lane Improvements Elm-Falcon Lan 111-422-98978 2,092.50 2996-02 2/23 FD Training Tower 306-416-98574 6,967.50
3002-02 2/23 CD SPR Development 5th St Hwy33 & 198 101-404-86500 320.00 3006-02 2/23 CD SPR for Old Kmart Bldg 101-404-86500 800.00 3022-01 2/23 PW Polk St Emergency Repairs 501-508-88100 1,065.00 71186 2/22/2023 US Bank Corporate Payment Center 9,858.26 1944 CC USBCDFEB23-01 1/23 CD Amazon - Notebooks 101-404-70010 21.12 USBCDFEB23-01 1/23 CD ISCS Monterey Conference 101-404-86010 425.00 USBCDFEB23-01 1/23 CD Zoom Subscription 101-404-86030 14.99 USBCDFEB23-01 1/23 PW US Drug Test Centers - Chain Custody Form 101-440-70040 0.99 USBCDFEB23-01 1/23 PW US Drug Test Centers Ramdon - T. Hawk 107-422-88060 13.99 USBCDFEB23-01 1/23 PW SJVUAPCD Service Fee 305-422-98974 20.10 USBCDFEB23-01 1/23 PW SJVUAPCD Air Impact Analysis CMAQ Trails 305-422-98974 841.00 USBCDFEB23-01 1/23 WP US Drug Test Centers - Chain Custody Form 501-503-70040 1.00 USBCDFEB23-01 1/23 PW US Drug Test Centers - Chain Custody Form 501-508-70040 0.99 USBCDFEB23-01 1/23 PW League of CA Cities - Institute Conference 501-508-86010 625.00 USBCDFEB23-01 1/23 PW US Drug Test Centers Ramdon - T. Hawk 501-508-88060 55.96 USBCDFEB23-01 1/23 PW US Drug Test Centers - Chain Custody Form 502-510-70040 0.99 USBCDFEB23-01 1/23 PW League of CA Cities - Institute Conference 502-510-86010 625.00 USBCDFEB23-01 1/23 PW US Drug Test Centers Ramdon - T. Hawk 502-510-88060 55.96 Expense Approval Report Payment Dates: 2/1/2023 - 2/28/2023 3/16/2023 4:22:45 PM Page 25 of 37
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
USBCDFEB23-01 1/23 WWP US Drug Test Centers - Chain Custody For 503-520-70040 0.99 USBCDFEB23-01 1/23 PW US Drug Test Centers - Chain Custody Form 503-521-70040 0.99 USBCDFEB23-01 1/23 PW League of CA Cities - Institute Conference 503-521-86010 625.00 USBCDFEB23-01 1/23 PW US Drug Test Centers Ramdon - T. Hawk 503-521-88060 13.99 USBFINFEB23-01 2/23 FIN Amazon - Bookends & Business License Pap 101-406-70010 1.56 USBFINFEB23-01 2/23 FIN GFOA Budget Process 101 101-406-86010 47.25 USBFINFEB23-01 2/23 FIN CSMFO Virtial Training - Bonilla & Vang 101-406-86010 105.00 USBFINFEB23-01 2/23 FIN Grant Writing USA - Bonilla 101-406-86010 74.25 USBFINFEB23-01 2/23 FIN GFOA Budget Process 101 107-422-86010 15.75 USBFINFEB23-01 2/23 FIN CSMFO Virtial Training - Bonilla & Vang 107-422-86010 35.00 USBFINFEB23-01 2/23 FIN Grant Writing USA - Bonilla 107-422-86010 24.75 USBFINFEB23-01 2/23 FIN Amazon - Bookends & Business License Pap 501-406-70010 20.82 USBFINFEB23-01 2/23 FIN GFOA Budget Process 101 501-406-86010 94.50 USBFINFEB23-01 2/23 FIN CSMFO Virtial Training - Bonilla & Vang 501-406-86010 210.00 USBFINFEB23-01 2/23 FIN Grant Writing USA - Bonilla 501-406-86010 148.50 USBFINFEB23-01 2/23 FIN Amazon - Bookends & Business License Pap 502-406-70010 18.21 USBFINFEB23-01 2/23 FIN GFOA Budget Process 101 502-406-86010 78.75 USBFINFEB23-01 2/23 FIN CSMFO Virtial Training - Bonilla & Vang 502-406-86010 175.00 USBFINFEB23-01 2/23 FIN Grant Writing USA - Bonilla 502-406-86010 123.75 USBFINFEB23-01 2/23 FIN Amazon - Bookends & Business License Pap 503-406-70010 10.41 USBFINFEB23-01 2/23 FIN GFOA Budget Process 101 503-406-86010 59.85 USBFINFEB23-01 2/23 FIN CSMFO Virtial Training - Bonilla & Vang 503-406-86010 133.00 USBFINFEB23-01 2/23 FIN Grant Writing USA - Bonilla 503-406-86010 94.05 USBFINFEB23-01 2/23 FIN Amazon - Bookends & Business License Pap 504-406-70010 1.04 USBFINFEB23-01 2/23 FIN GFOA Budget Process 101 504-406-86010 3.15 USBFINFEB23-01 2/23 FIN Grant Writing USA - Bonilla 504-406-86010 4.95 USBFINFEB23-01 2/23 FIN CSMFO Virtial Training - Bonilla & Vang 504-406-86010 7.00 USBFINFEB23-01 2/23 FIN Grant Writing USA - Bonilla 820-610-86010 24.75 USBFINFEB23-01 2/23 FIN GFOA Budget Process 101 820-610-86010 15.75 USBFINFEB23-01 2/23 FIN CSMFO Virtial Training - Bonilla & Vang 820-610-86010 35.00 USBPDFEB23-01 1/23 PD Amazon - Batteries 101-413-70010 93.77 USBPDFEB23-01 2/23 PD Amazon - Batteries CR 101-413-70010 -32.21 USBPDFEB23-01 2/23 PD Amazon - Batteries 101-413-70010 30.19 USBPDFEB23-01 1/23 PD Amazon - Batteries 101-413-70010 28.74 USBPDFEB23-01 1/23 PD J.P. Cooke - Dog Tags 101-413-70060 81.95 USBPDFEB23-01 2/23 PD Peerless Network Phone 101-413-72030 234.65 USBPDFEB23-01 1/23 PD Sign Ninja - Vehicle Decals 101-413-84060 828.31 USBPDFEB23-01 1/23 PD Hotel Training - C. Montoya 101-413-86010 737.00 USBPDFEB23-01 1/23 PD Hotel Training - C. Montoya 101-413-86010 737.00 USBPDFEB23-01 2/23 PD Hotel Training - C. Montoya 101-413-86010 737.00 USBPDFEB23-01 1/23 PD IACP Membership 101-413-86030 190.00 USBPDFEB23-01 1/23 PD CPOA Membership 101-413-86030 125.00 USBPDFEB23-01 2/23 PD Zoom Subscription 101-413-88040 149.90 USBPDFEB23-01 1/23 PD Jaurney Team , LLc Microsoft 101-413-88040 166.00 USBPDFEB23-01 2/23 PD Archive Social Social Media Program 101-413-88040 219.00 USBPDFEB23-01 1/23 PD Fedex Office - Background Dividers 101-413-90070 67.96 USBWPFEB23-01 1/23 WP Amazon - Lights for Breakroom 501-503-84030 354.65 USBWPFEB23-01 1/23 WP OWPS - Water Course for S. Habar 501-503-86032 204.25 71191 2/22/2023 Wittman Enterprises, LLC 5,865.46 2002
2301019 1/23 FD Ambulance Billing Fee 117-416-75040 5,865.46 71192 2/28/2023 CB&T Columbus Bank & Trust 544.04 1176
0004710 Dependent Care 950-000-34500 17.31
0004724 Unreimbursed Medical 950-000-34500 526.73
71193 2/28/2023 City Employee Contrib. Assoc. 65.00 1205 0004711 CECA Dues 950-000-33000 65.00
71194 2/28/2023 Coalinga Firefighters 1223 920.00
0004712 Fire Union Dues 950-000-33300 900.00
Expense Approval Report Payment Dates: 2/1/2023 - 2/28/2023 3/16/2023 4:22:45 PM Page 26 of 37
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
0004718 Fire Union Dues 950-000-33300 20.00
71195 2/28/2023 Coalinga Peace Officer's Association 905.76 1228 0004716 Mastagni Law Firm 950-000-33200 297.50
0004719 CPOA Dues 950-000-33200 297.50
0004720 PORAC Dues 950-000-33200 310.76
71196 2/28/2023 Court-Orderd Debt Collections 41.50 02665 0004714 FTB Rancho Cordova 950-000-34050 41.50
71197 2/28/2023 Franchise Tax Board 1384 225.00
0004713 FTB Sacramento 950-000-34010 225.00
71198 2/28/2023 ICMA 457 Retirement Trust 9,678.95 1487 0004704 457 ICMA EE$ / ER% 950-000-32100 1,368.40
0004705 457 ICMA $$ Gen 950-000-32100 360.00
0004706 457 ICMA % General 950-000-32100 7,950.55
71199 2/28/2023 Legal Shield 1586 135.31
0004715 Pre-Paid Legal Shield 950-000-34060 135.31
71200 2/28/2023 New York Life Insurance 02043 504.02
0004717 New York Life 950-000-32400 504.02
71201 2/28/2023 SEIU Local 521 - Dues W/H 824.58 1820
0004721 SEIU COPE 950-000-33000 60.00
0004722 SEIU Dues 950-000-33000 764.58
DFT0004372 2/3/2023 Newport Trust Company 1677 202.50
0004645 457 Newport $$ 950-000-32100 202.50
DFT0004373 2/3/2023 Newport Trust Company 1,862.72 1677 0004646 457 Newport % 950-000-32100 1,862.72
DFT0004374 2/3/2023 Newport Trust Company 1,784.72 1677 0004647 457 Newport EE$ / ER% 950-000-32100 1,784.72
DFT0004375 2/3/2023 California State Disbursement Unit 914.76 1869 0004655 SDU Fresno County 950-000-34010 914.76
DFT0004376 2/3/2023 SDI 02078 2,412.62
0004657 SDI 950-000-31500 2,412.62
DFT0004377 2/3/2023 SDI (Mgr) 02077 328.87
0004658 Mgr SDI 950-000-31500 328.87
DFT0004378 2/3/2023 Employment Development Dept. 9,054.81 1331 0004659 State WH 950-000-31200 9,054.81
DFT0004379 2/3/2023 United States Treasury 66,426.64 1956 0004660 Fed W/H 950-000-31100 20,860.68
0004660 Social Seccurity 950-000-31300 36,929.30
0004660 Medicare 950-000-31400 8,636.66
DFT0004380 2/3/2023 SDI 02078 21.28
0004663 SDI 950-000-31500 21.28
DFT0004381 2/3/2023 Employment Development Dept. 182.65 1331 0004664 State WH 950-000-31200 182.65
DFT0004382 2/3/2023 United States Treasury 1956 882.04
0004665 Fed W/H 950-000-31100 520.24
0004665 Social Seccurity 950-000-31300 293.22
0004665 Medicare 950-000-31400 68.58
Expense Approval Report Payment Dates: 2/1/2023 - 2/28/2023 3/16/2023 4:22:45 PM Page 27 of 37
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
DFT0004383 2/2/2023 SDI 02078 7.26
0004666 SDI 950-000-31500 7.26
DFT0004384 2/2/2023 Employment Development Dept. 3.14 1331 0004667 State WH 950-000-31200 3.14
DFT0004385 2/2/2023 United States Treasury 1956 150.75
0004668 Fed W/H 950-000-31100 27.37
0004668 Social Seccurity 950-000-31300 100.00
0004668 Medicare 950-000-31400 23.38
DFT0004392 2/13/2023 SDI 02078 103.15
0004693 SDI 950-000-31500 103.15
DFT0004393 2/13/2023 Employment Development Dept. 756.42 1331 0004694 State WH 950-000-31200 756.42
DFT0004394 2/13/2023 United States Treasury 1956 4,274.89 0004695 Fed W/H 950-000-31100 2,521.39
0004695 Social Seccurity 950-000-31300 1,421.14
0004695 Medicare 950-000-31400 332.36
DFT0004397 2/17/2023 Newport Trust Company 1677 202.50
0004707 457 Newport $$ 950-000-32100 202.50
DFT0004398 2/17/2023 Newport Trust Company 2,347.78 1677 0004708 457 Newport % 950-000-32100 2,347.78
DFT0004399 2/17/2023 Newport Trust Company 1,791.87 1677 0004709 457 Newport EE$ / ER% 950-000-32100 1,791.87
DFT0004400 2/17/2023 California State Disbursement Unit 914.76 1869 0004723 SDU Fresno County 950-000-34010 914.76
DFT0004401 2/17/2023 SDI 02078 2,392.82
0004725 SDI 950-000-31500 2,392.82
DFT0004402 2/17/2023 SDI (Mgr) 02077 328.87
0004726 Mgr SDI 950-000-31500 328.87
DFT0004403 2/17/2023 Employment Development Dept. 8,667.04 1331 0004727 State WH 950-000-31200 8,667.04
DFT0004404 2/17/2023 United States Treasury 64,007.52 1956 0004728 Fed W/H 950-000-31100 20,250.26
0004728 Social Seccurity 950-000-31300 35,463.42
0004728 Medicare 950-000-31400 8,293.84
DFT0004416 2/22/2023 SDI 02078 2.48
0004741 SDI 950-000-31500 2.48
DFT0004417 2/22/2023 Employment Development Dept. 25.35 1331 0004742 State WH 950-000-31200 25.35
DFT0004418 2/22/2023 United States Treasury 1956 96.67
0004743 Fed W/H 950-000-31100 54.51
0004743 Social Seccurity 950-000-31300 34.16
0004743 Medicare 950-000-31400 8.00
DFT0004427 2/9/2023 AFLAC Gr 1025 oup Insurance 6,266.52 0004750 2023-02 950-000-34600 6,266.52
DFT0004428 2/2/2023 Blue Shiel 02211 d of California 141,454.66 0004751 2023-02 950-000-32200 141,454.66
Expense Approval Report Payment Dates: 2/1/2023 - 2/28/2023 3/16/2023 4:22:45 PM Page 28 of 37
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
DFT0004443 2/21/2023 Employment Development Dept. 5,230.00 1331 932-0378-4 (2023-0 L. Schmidt Unemployment 2022-10.01 to 2022-12.3 101-413-62210 1,812.00 932-0378-4 (2023-0 M. Mcias Unemployment 2022-10.01 to 2022-12.31 117-416-62210 3,418.00 DFT0004449 2/22/2023 CalPERS 1161 600.00
0004795 CalPERS Reporting Fee 101-408-92090 200.00
0004795 CalPERS Reporting Fee 101-408-92090 200.00
0004795 CalPERS Reporting Fee 101-408-92090 200.00
DFT0004450 2/22/2023 CalPERS 1161 529.33
0004796 #25889 FD PEPRA UFL 22/23 101-416-62200 529.33
DFT0004451 2/22/2023 CalPERS 1161 375.83
0004797 #25890 PD PEPRA UFL 22/23 101-413-62200 375.83
DFT0004452 2/22/2023 CalPERS 1161 5,398.83
0004798 #32048 Classic PD UFL 22/23 101-413-62200 2,699.42 0004798 #32048 Classic FD UFL 22/23 101-416-62200 2,699.41 DFT0004453 2/22/2023 CalPERS 1161 584.75
0004802 #27481 Misc PEPRA UFL 22/23 101-404-62200 2.05
0004802 #27481 Misc PEPRA UFL 22/23 101-405-62200 11.39 0004802 #27481 Misc PEPRA UFL 22/23 101-406-62200 10.15 0004802 #27481 Misc PEPRA UFL 22/23 101-408-62200 25.94 0004802 #27481 Misc PEPRA UFL 22/23 101-413-62200 102.92 0004802 #27481 Misc PEPRA UFL 22/23 101-416-62200 25.11 0004802 #27481 Misc PEPRA UFL 22/23 101-440-62200 45.33 0004802 #27481 Misc PEPRA UFL 22/23 107-422-62200 19.86 0004802 #27481 Misc PEPRA UFL 22/23 117-416-62200 36.11 0004802 #27481 Misc PEPRA UFL 22/23 501-406-62200 39.43 0004802 #27481 Misc PEPRA UFL 22/23 501-503-62200 68.01 0004802 #27481 Misc PEPRA UFL 22/23 501-508-62200 49.54 0004802 #27481 Misc PEPRA UFL 22/23 502-406-62200 33.91 0004802 #27481 Misc PEPRA UFL 22/23 502-510-62200 52.62 0004802 #27481 Misc PEPRA UFL 22/23 503-406-62200 23.37 0004802 #27481 Misc PEPRA UFL 22/23 503-520-62200 6.50
0004802 #27481 Misc PEPRA UFL 22/23 503-521-62200 15.32 0004802 #27481 Misc PEPRA UFL 22/23 504-406-62200 1.78
0004802 #27481 Misc PEPRA UFL 22/23 504-535-62200 12.70 0004802 #27481 Misc PEPRA UFL 22/23 820-610-62200 2.71
DFT0004454 2/22/2023 CalPERS 1161 3,149.00
0004813 #32047 Misc Classic UFL 22/23 101-404-62200 201.53 0004813 #32047 Misc Classic UFL 22/23 101-405-62200 105.64 0004813 #32047 Misc Classic UFL 22/23 101-406-62200 45.63 0004813 #32047 Misc Classic UFL 22/23 101-413-62200 115.40 0004813 #32047 Misc Classic UFL 22/23 101-431-62200 61.31 0004813 #32047 Misc Classic UFL 22/23 101-435-62200 42.52 0004813 #32047 Misc Classic UFL 22/23 101-440-62200 18.01 0004813 #32047 Misc Classic UFL 22/23 107-422-62200 161.73 0004813 #32047 Misc Classic UFL 22/23 117-416-62200 8.46 0004813 #32047 Misc Classic UFL 22/23 501-406-62200 149.66 0004813 #32047 Misc Classic UFL 22/23 501-503-62200 699.47 0004813 #32047 Misc Classic UFL 22/23 501-508-62200 325.59 0004813 #32047 Misc Classic UFL 22/23 502-406-62200 126.93 0004813 #32047 Misc Classic UFL 22/23 502-510-62200 353.68 0004813 #32047 Misc Classic UFL 22/23 503-406-62200 137.89 0004813 #32047 Misc Classic UFL 22/23 503-520-62200 273.61 0004813 #32047 Misc Classic UFL 22/23 503-521-62200 149.70 0004813 #32047 Misc Classic UFL 22/23 504-406-62200 6.30 0004813 #32047 Misc Classic UFL 22/23 820-610-62200 165.94 Expense Approval Report Payment Dates: 2/1/2023 - 2/28/2023 3/16/2023 4:22:45 PM Page 29 of 37
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
DFT0004455 2/22/2023 CalPERS 1161 46,584.30
0004815 #25890 PD PEPRA 12/19/22-01/01/23 950-000-32000 4,263.47 0004815 #32048 Classic PD & FD 12/19/22-01/01/23 950-000-32000 4,032.79 0004815 #32047 Misc Classic 12/19/22-01/01/23 950-000-32000 3,466.14 0004815 #25889 FD PEPRA 12/19/22-01/01/23 950-000-32000 3,310.11 0004815 #27481 Misc PEPRA 12/19/22-01/01/23 950-000-32000 4,559.45 0004815 #27481 Misc PEPRA 12/19/22-01/01/23 950-000-36000 5,045.76 0004815 #25890 PD PEPRA 12/19/22-01/01/23 950-000-36000 4,604.54 0004815 #25889 FD PEPRA 12/19/22-01/01/23 950-000-36000 3,478.01 0004815 #32048 Classic PD & FD 12/19/22-01/01/23 950-000-36000 8,618.89 0004815 #32047 Misc Classic 12/19/22-01/01/23 950-000-36000 5,205.14 DFT0004456 2/22/2023 CalPERS 1161 47,979.71
0004817 #32048 Classic PD & FD 01/02/23-01/15/23 950-000-32000 4,056.15 0004817 #27481 Misc PEPRA 01/02/23-01/15/23 950-000-32000 4,838.26 0004817 #32047 Misc Classic 01/02/23-01/15/23 950-000-32000 3,553.27 0004817 #25890 PD PEPRA 01/02/23-01/15/23 950-000-32000 4,269.00 0004817 #25889 FD PEPRA 01/02/23-01/15/23 950-000-32000 3,490.66 0004817 #32048 Classic PD & FD 01/02/23-01/15/23 950-000-36000 8,668.09 0004817 #27481 Misc PEPRA 01/02/23-01/15/23 950-000-36000 5,383.85 0004817 #32047 Misc Classic 01/02/23-01/15/23 950-000-36000 5,339.99 0004817 #25889 FD PEPRA 01/02/23-01/15/23 950-000-36000 3,769.92 0004817 #25890 PD PEPRA 01/02/23-01/15/23 950-000-36000 4,610.52 DFT0004459 2/28/2023 Employment Development Dept. 1.41 1331 932-0378-4 (2022-Q 2022-06.30 Late Penalty Interest $1.41 101-408-92090 0.72 932-0378-4 (2022-Q 2022-06.30 Late Penalty Interest $1.41 107-422-92090 0.03 932-0378-4 (2022-Q 2022-06.30 Late Penalty Interest $1.41 117-416-92090 0.17 932-0378-4 (2022-Q 2022-06.30 Late Penalty Interest $1.41 501-406-92090 0.06 932-0378-4 (2022-Q 2022-06.30 Late Penalty Interest $1.41 501-503-92090 0.08 932-0378-4 (2022-Q 2022-06.30 Late Penalty Interest $1.41 501-508-92090 0.10 932-0378-4 (2022-Q 2022-06.30 Late Penalty Interest $1.41 502-406-92090 0.06 932-0378-4 (2022-Q 2022-06.30 Late Penalty Interest $1.41 502-510-92090 0.10 932-0378-4 (2022-Q 2022-06.30 Late Penalty Interest $1.41 503-406-92090 0.02 932-0378-4 (2022-Q 2022-06.30 Late Penalty Interest $1.41 503-520-92090 0.04 932-0378-4 (2022-Q 2022-06.30 Late Penalty Interest $1.41 503-521-92090 0.01 932-0378-4 (2022-Q 2022-06.30 Late Penalty Interest $1.41 504-406-92090 0.01 932-0378-4 (2022-Q 2022-06.30 Late Penalty Interest $1.41 820-610-92090 0.01 Grand Total: 2,092,042.13
Expense Approval Report Payment Dates: 2/1/2023 - 2/28/2023 3/16/2023 4:22:45 PM Page 30 of 37
Report Summary
Fund Summary
Fund Payment Amount
101 - GENERAL FUND 143,681.79
107 - GAS TAX FUND 8,033.79
109 - TDA - ARTICLE 3 FUND 40,953.49
110 - LTF - ARTICLE 8 FUND 12,780.78
111 - SB1-ROAD REHAB MAINT ACCT FUND 2,472.52
117 - IGT-INTERGOVERNMENTAL TRANSFER 20,598.95
125 - MEASURE C-STREET MAINTENANCE 111,838.75
305 - CALTRANS GRANTS FUND 55,026.46
306 - SPECIAL REVENUE GRANTS FUND 10,682.45
501 - WATER ENTERPRISE FUND 257,056.30
502 - GAS ENTERPRISE FUND 610,825.51
503 - SEWER ENTEPRISE FUND 80,022.11
504 - SANITATION ENTERPRISE FUND 210,664.18
506 - TRANSIT SYSTEM 34.93
815 - LOW/MOD HOUSING ASSET FUND 3,710.00
820 - RORF-REDEV OBLIG RETIREMT FUND 3,331.48
950 - PAYROLL TRUST & AGENCY FUND 520,328.64
Grand Total: 2,092,042.13
Account Summary
Account Number Account Name Payment Amount
101-400-41080 Mid Valley Franchise Fee -40,938.91
101-401-70010 Office Supplies 65.79
101-401-72030 Telephone 190.11
101-401-84010 Office Equip. Repairs & 45.36
101-401-86010 Training, Travel, & Confe 186.62
101-401-86030 Subs., Dues, & PublicaƟo 7,538.00
101-401-88100 Professional Services 400.00
101-401-88220 Special Events Expense 32.69
101-404-62200 Retirement CalPERS UL 203.58
101-404-70010 Office Supplies 101.23
101-404-70030 Postage & Freight Out 44.47
101-404-70160 Gasoline & Diesel 126.25
101-404-72030 Telephone 50.25
101-404-84010 Office Equip. Repairs & 48.69
101-404-86010 Training, Travel, & Confe 467.43
101-404-86030 Subs., Dues, & PublicaƟo 14.99
101-404-86500 Planning-Reimbursable F 1,120.00
101-404-88100 Professional Services 1,224.00
101-404-88120 Reimburseable Bldg Plan 3,220.00
101-404-88160 Housing Element 11,378.63
101-405-62200 Retirement CalPERS UL 117.03
101-405-70010 Office Supplies 65.79
101-405-70160 Gasoline & Diesel 61.98
101-405-76010 General Advertising 387.18
101-405-84010 Office Equip. Repairs & 38.89
101-405-84060 Vehicle Parts, Repairs & 166.32
101-405-86010 Training, Travel, & Confe 107.58
101-405-90010 Liability & Property Insur 803.76
101-406-62200 Retirement CalPERS UL 55.78
101-406-70010 Office Supplies 13.89
101-406-70040 Printing & Binding 599.70
101-406-84010 Office Equip. Repairs & 9.84
101-406-86010 Training, Travel, & Confe 378.01
101-406-89040 Physical w/Drug & Alcoh 18.75
101-408-62200 Retirement CalPERS UL 25.94
101-408-70010 Office Supplies 32.50
Expense Approval Report Payment Dates: 2/1/2023 - 2/28/2023 3/16/2023 4:22:45 PM Page 31 of 37
Account Summary
Account Number Account Name Payment Amount
101-408-70030 Postage & Freight Out 73.27
101-408-72030 Telephone 24.58
101-408-84010 Office Equip. Repairs & 106.61
101-408-86010 Training, Travel, & Confe 57.81
101-408-86030 Subs., Dues, & PublicaƟo 495.72
101-408-88040 Computer Programming 192.00
101-408-88060 Medical - General 2,008.00
101-408-89040 Physical w/Drug & Alcoh 1,839.40
101-408-89050 Polygraphs 250.00
101-408-89060 Psychological Evaluation 800.00
101-408-89070 Fingerprinting 117.00
101-408-89080 Background InvesƟgaƟo 1,200.00
101-408-92090 Taxes, Licenses, & Fees 600.72
101-413-62200 Retirement CalPERS UL 3,293.57
101-413-62210 Unemployment Claims 1,812.00
101-413-70010 Office Supplies 420.28
101-413-70030 Postage & Freight Out 114.52
101-413-70060 Small Tools & Equipment 81.95
101-413-70101 Uniforms-Safety Equipm 803.73
101-413-70160 Gasoline & Diesel 5,475.58
101-413-70380 Inmate Food/Jail Supplie 678.46
101-413-72010 Water, Gas, SanitaƟon & 61.30
101-413-72020 Electric 4.11
101-413-72030 Telephone 5,823.61
101-413-84010 Office Equip. Repairs & 295.60
101-413-84030 Buildings Repairs & Mai 522.11
101-413-84060 Vehicle Parts, Repairs & 15,877.11
101-413-86010 Training, Travel, & Confe 3,291.86
101-413-86030 Subs., Dues, & PublicaƟo 1,704.07
101-413-88040 Computer Programming 824.00
101-413-88080 Laboratory 105.00
101-413-88100 Professional Services 4,054.03
101-413-90070 Investigative Expenses 1,243.48
101-413-92211 K9 Program Expense 215.85
101-413-98040 Major Machinery & Equi 2,500.12
101-415-72010 Water, Gas, SanitaƟon & 105.65
101-415-72030 Telephone 38.01
101-415-88100 Professional Services 1,800.00
101-416-56510 Ambulance Receipts 29,121.12
101-416-62200 Retirement CalPERS UL 3,253.85
101-416-70010 Office Supplies 18.49
101-416-70060 Small Tools & Equipment 12.37
101-416-70102 Uniforms (Turnout Gear) 223.34
101-416-70160 Gasoline & Diesel 8,694.31
101-416-70450 Station Supplies 393.55
101-416-72010 Water, Gas, SanitaƟon & 1,788.23
101-416-72020 Electric 1,965.11
101-416-72030 Telephone 558.96
101-416-75030 Tuition Reimbursement 2,197.58
101-416-75060 Mandated Annual Servic 5,931.00
101-416-84010 Office Equip. Repairs & 246.09
101-416-84020 Major Equip. Repairs & 227.84
101-416-84030 Buildings Repairs & Mai 2,382.74
101-416-84060 Vehicle Parts, Repairs & 5,030.42
101-416-86010 Training, Travel, & Confe 1,295.72
101-416-88040 Computer Programming 130.00
101-416-92084 Firefighters' Assn SƟpen 2,000.00
101-416-98040 Major Machinery & Equi 1,986.96
Expense Approval Report Payment Dates: 2/1/2023 - 2/28/2023 3/16/2023 4:22:45 PM Page 32 of 37
Account Summary
Account Number Account Name Payment Amount
101-416-98043 Ladder Truck Expense 160.88
101-431-62200 Retirement CalPERS UL 61.31
101-431-70060 Small Tools & Equipment 17.43
101-431-70100 Uniforms 70.34
101-431-70150 Vehicle Parts & Supplies 120.14
101-431-70160 Gasoline & Diesel 70.92
101-431-72030 Telephone 50.25
101-431-92090 Taxes, Licenses, & Fees 313.00
101-432-72010 Water, Gas, SanitaƟon & 3,606.06
101-432-72020 Electric 6,832.02
101-432-72030 Telephone 786.62
101-432-84030 Buildings Repairs & Mai 7,281.51
101-432-84050 Grounds Repairs & Main 28.00
101-435-62200 Retirement CalPERS UL 42.52
101-435-72010 Water, Gas, SanitaƟon & 2,087.35
101-435-72020 Electric 1,137.13
101-435-72030 Telephone 114.06
101-435-84030 Buildings Repairs & Mai 100.00
101-435-92090 Taxes, Licenses, & Fees 40.00
101-440-62080 Uniform Allowance 200.00
101-440-62200 Retirement CalPERS UL 63.34
101-440-70040 Printing & Binding 0.99
101-440-70060 Small Tools & Equipment 180.78
101-440-70100 Uniforms 291.70
101-440-70160 Gasoline & Diesel 227.20
101-440-72011 Water/Electric - City Plot 4,463.14
101-440-84060 Vehicle Parts, Repairs & 114.94
101-440-88100 Professional Services 59.25
101-440-89040 Physical w/Drug & Alcoh 390.00
107-422-62080 Uniform Allowance 10.00
107-422-62200 Retirement CalPERS UL 181.59
107-422-70010 Office Supplies 14.45
107-422-70100 Uniforms 181.27
107-422-70130 Street Materials 2,522.43
107-422-70160 Gasoline & Diesel 257.98
107-422-72010 Water/Electric - City Plot 3,670.79
107-422-72030 Telephone 8.19
107-422-84010 Office Equip. Repairs & 13.28
107-422-84060 Vehicle Parts, Repairs & 113.19
107-422-86010 Training, Travel, & Confe 126.01
107-422-86030 Subs., Dues, & PublicaƟo 19.44
107-422-88060 Medical - General 13.99
107-422-88100 Professional Services 600.00
107-422-89040 Physical w/Drug & Alcoh 64.75
107-422-90010 Liability & Property Insur 236.40
107-422-92090 Taxes, Licenses, & Fees 0.03
109-424-98987 Sidewalk Improvements 40,953.49
110-424-72021 Street Light Electricity 12,780.78
111-422-98910 Sunset St. Improvement 126.68
111-422-98971 Fresno St. Improvement 126.67
111-422-98978 Cherry Lane Improveme 2,092.50
111-422-98997 7th St. Improvements Ex 126.67
117-416-62200 Retirement CalPERS UL 44.57
117-416-62210 Unemployment Claims 3,418.00
117-416-70010 Office Supplies 7.64
117-416-70160 Gasoline & Diesel 21.42
117-416-72030 Telephone 5.78
117-416-75000 Medical Equipment & Su 4,114.12
Expense Approval Report Payment Dates: 2/1/2023 - 2/28/2023 3/16/2023 4:22:45 PM Page 33 of 37
Account Summary
Account Number Account Name Payment Amount
117-416-75010 Meals-Ambulance Runs 199.82
117-416-75020 EMS-Linens 1,475.65
117-416-75040 Ambulance Billing Contr 7,378.83
117-416-84010 Office Equip. Repairs & 20.08
117-416-84060 Vehicle Parts, Repairs & 916.79
117-416-84070 Misc. Repairs & Maint. 461.64
117-416-86030 Subs., Dues, & PublicaƟo 116.64
117-416-88040 Computer Programming 128.00
117-416-88060 Medical - General 1,042.00
117-416-88100 Professional Services 798.20
117-416-89040 Physical w/Drug & Alcoh 449.60
117-416-92090 Taxes, Licenses, & Fees 0.17
125-000-10003 Retention Payable -5,750.00
125-422-88100 Professional Services 570.00
125-422-98973 Elm Ave. Improvements 117,018.75
305-000-10003 Retention Payable 40,040.86
305-422-98974 CMAQ-NW Trail Seg 1, 2, 6,711.10
305-422-98996 Polk St. Rehab Ph 2 Elm t 6,649.50
305-422-98998 CMAQ Alley Paving Ph 2 1,625.00
306-416-98574 CIRA Grant Expense-Fire 7,682.45
306-426-98580 Bev. Container Recycling 3,000.00
501-406-62200 Retirement CalPERS UL 189.09
501-406-70010 Office Supplies 157.43
501-406-70030 Postage & Freight Out 824.57
501-406-70040 Printing & Binding 147.80
501-406-70160 Gasoline & Diesel 145.75
501-406-72030 Telephone 108.78
501-406-84010 Office Equip. Repairs & 137.92
501-406-86010 Training, Travel, & Confe 756.02
501-406-86030 Subs., Dues, & PublicaƟo 38.88
501-406-88040 Computer Programming 260.00
501-406-89040 Physical w/Drug & Alcoh 165.50
501-406-90010 Liability & Property Insur 56.74
501-406-92090 Taxes, Licenses, & Fees 0.06
501-503-62080 Uniform Allowance 167.78
501-503-62200 Retirement CalPERS UL 767.48
501-503-70010 Office Supplies 16.99
501-503-70040 Printing & Binding 1.00
501-503-70100 Uniforms 104.01
501-503-70140 Utility Parts & Supplies 552.87
501-503-70160 Gasoline & Diesel 2,398.86
501-503-70202 Lab Supplies 4,022.63
501-503-70240 Chemicals Aluminate Sul 19,681.33
501-503-70400 Chemicals Sodium Perm 5,433.60
501-503-72020 Electric 39,071.35
501-503-72030 Telephone 606.63
501-503-80010 Water Purchases 47,976.62
501-503-82030 Equipment Rental 34.00
501-503-84010 Office Equip. Repairs & 30.96
501-503-84020 Major Equip. Repairs & 20,317.66
501-503-84030 Buildings Repairs & Mai 399.65
501-503-84072 Safety Equip. Repairs & 60.83
501-503-86030 Subs., Dues, & PublicaƟo 58.32
501-503-86032 CerƟficaƟons, Renewals, 204.25
501-503-88060 Medical - General 592.50
501-503-88081 Outside Laboratory 1,507.50
501-503-88100 Professional Services 24,138.14
501-503-88130 Grant WriƟng/ApplicaƟo 14,700.67
Expense Approval Report Payment Dates: 2/1/2023 - 2/28/2023 3/16/2023 4:22:45 PM Page 34 of 37
Account Summary
Account Number Account Name Payment Amount
501-503-90010 Liability & Property Insur 638.28
501-503-92090 Taxes, Licenses, & Fees 0.08
501-503-98441 Water Revenue Bond Pr 39,528.47
501-508-62080 Uniform Allowance 93.29
501-508-62200 Retirement CalPERS UL 375.13
501-508-70010 Office Supplies 17.63
501-508-70040 Printing & Binding 0.99
501-508-70060 Small Tools & Equipment 336.46
501-508-70100 Uniforms 181.31
501-508-70101 Uniforms-Safety Equipm 89.69
501-508-70130 Street Materials 706.17
501-508-70140 Utility Parts & Supplies 2,200.98
501-508-70160 Gasoline & Diesel 888.12
501-508-72020 Electric 143.34
501-508-72030 Telephone 513.21
501-508-84010 Office Equip. Repairs & 13.70
501-508-84030 Buildings Repairs & Mai 8.97
501-508-84060 Vehicle Parts, Repairs & 357.43
501-508-86010 Training, Travel, & Confe 625.00
501-508-86030 Subs., Dues, & PublicaƟo 68.04
501-508-88060 Medical - General 55.96
501-508-88100 Professional Services 3,295.01
501-508-88121 Geographic InformaƟon 84.67
501-508-88130 Grant WriƟng/ApplicaƟo 821.50
501-508-89040 Physical w/Drug & Alcoh 234.00
501-508-90010 Liability & Property Insur 661.92
501-508-92090 Taxes, Licenses, & Fees 0.10
501-508-98054 Water Meters 19,282.68
502-406-62200 Retirement CalPERS UL 160.84
502-406-70010 Office Supplies 138.06
502-406-70030 Postage & Freight Out 721.50
502-406-70040 Printing & Binding 129.33
502-406-70160 Gasoline & Diesel 127.53
502-406-72030 Telephone 95.43
502-406-84010 Office Equip. Repairs & 121.53
502-406-86010 Training, Travel, & Confe 630.02
502-406-86030 Subs., Dues, & PublicaƟo 38.88
502-406-88040 Computer Programming 260.00
502-406-89040 Physical w/Drug & Alcoh 143.25
502-406-90010 Liability & Property Insur 42.55
502-406-92090 Taxes, Licenses, & Fees 0.06
502-510-62200 Retirement CalPERS UL 406.30
502-510-70010 Office Supplies 17.63
502-510-70040 Printing & Binding 0.99
502-510-70100 Uniforms 181.29
502-510-70101 Uniforms-Safety Equipm 89.69
502-510-70130 Street Materials 180.88
502-510-70140 Utility Parts & Supplies 128.08
502-510-70160 Gasoline & Diesel 888.11
502-510-70440 Miscellaneous Supplies 27.73
502-510-72020 Electric 1,015.43
502-510-72030 Telephone 494.49
502-510-80020 PG&E Wholesale Transp 213,142.27
502-510-80030 Gas Purchases for Resale 378,292.93
502-510-80100 Gas Assistance Program 3,414.51
502-510-84010 Office Equip. Repairs & 35.49
502-510-84030 Buildings Repairs & Mai 8.97
502-510-84060 Vehicle Parts, Repairs & 452.45
Expense Approval Report Payment Dates: 2/1/2023 - 2/28/2023 3/16/2023 4:22:45 PM Page 35 of 37
Account Summary
Account Number Account Name Payment Amount
502-510-86010 Training, Travel, & Confe 625.00
502-510-86030 Subs., Dues, & PublicaƟo 68.04
502-510-88060 Medical - General 55.96
502-510-88100 Professional Services 4,365.58
502-510-88121 Geographic InformaƟon 84.67
502-510-88130 Grant WriƟng/ApplicaƟo 821.50
502-510-89040 Physical w/Drug & Alcoh 234.00
502-510-90010 Liability & Property Insur 638.28
502-510-92090 Taxes, Licenses, & Fees 0.10
502-510-98071 Gas Meter Purchases 2,546.16
503-406-62200 Retirement CalPERS UL 161.26
503-406-70010 Office Supplies 78.39
503-406-70030 Postage & Freight Out 474.13
503-406-70040 Printing & Binding 84.98
503-406-70160 Gasoline & Diesel 83.81
503-406-72030 Telephone 55.66
503-406-84010 Office Equip. Repairs & 68.12
503-406-86010 Training, Travel, & Confe 478.81
503-406-86030 Subs., Dues, & PublicaƟo 14.58
503-406-88040 Computer Programming 260.00
503-406-89040 Physical w/Drug & Alcoh 97.35
503-406-90010 Liability & Property Insur 28.37
503-406-92090 Taxes, Licenses, & Fees 0.02
503-520-62200 Retirement CalPERS UL 280.11
503-520-70010 Office Supplies 15.07
503-520-70040 Printing & Binding 0.99
503-520-70100 Uniforms 104.00
503-520-70140 Utility Parts & Supplies 635.64
503-520-70150 Vehicle Parts & Supplies 25.00
503-520-70160 Gasoline & Diesel 563.86
503-520-72010 Water, Gas, SanitaƟon & 2,472.83
503-520-72020 Electric 13,763.78
503-520-72030 Telephone 88.93
503-520-82030 Equipment Rental 76.05
503-520-84010 Office Equip. Repairs & 33.69
503-520-84020 Major Equip. Repairs & 8,500.05
503-520-84051 Grounds Chemicals & M 4,355.22
503-520-84073 Safety Equipment 60.83
503-520-86030 Subs., Dues, & PublicaƟo 29.16
503-520-88060 Medical - General 167.50
503-520-88080 Laboratory 615.00
503-520-88100 Professional Services 600.00
503-520-90010 Liability & Property Insur 638.28
503-520-92090 Taxes, Licenses, & Fees 0.04
503-520-98991 WWTP AutomaƟon & Se 457.50
503-521-62080 Uniform Allowance 51.14
503-521-62200 Retirement CalPERS UL 165.02
503-521-70010 Office Supplies 0.63
503-521-70040 Printing & Binding 0.99
503-521-70100 Uniforms 181.27
503-521-70101 Uniforms-Safety Equipm 89.69
503-521-70130 Street Materials 147.80
503-521-70140 Utility Parts & Supplies 1,964.28
503-521-70160 Gasoline & Diesel 888.11
503-521-70440 Miscellaneous Supplies 304.56
503-521-72010 Water, Gas, SanitaƟon & 276.98
503-521-72020 Electric 1,071.26
503-521-72030 Telephone 324.43
Expense Approval Report Payment Dates: 2/1/2023 - 2/28/2023 3/16/2023 4:22:45 PM Page 36 of 37
Account Summary
Account Number Account Name Payment Amount
503-521-84010 Office Equip. Repairs & 7.63
503-521-84020 Major Equip. Repairs & 14,355.98
503-521-84030 Buildings Repairs & Mai 8.96
503-521-84060 Vehicle Parts, Repairs & 97.46
503-521-86010 Training, Travel, & Confe 625.00
503-521-86030 Subs., Dues, & PublicaƟo 9.72
503-521-88060 Medical - General 13.99
503-521-88100 Professional Services 600.00
503-521-88121 Geographic InformaƟon 84.66
503-521-88130 Grant WriƟng/ApplicaƟo 821.50
503-521-89040 Physical w/Drug & Alcoh 58.50
503-521-90010 Liability & Property Insur 638.28
503-521-92090 Taxes, Licenses, & Fees 0.01
503-521-98904 Clean Water State Revol 20,431.55
503-521-98994 La Questa LiŌ StaƟon Re 1,433.70
504-400-48170 Reimbursements & Refu -3,034.73
504-406-62200 Retirement CalPERS UL 8.08
504-406-70010 Office Supplies 8.07
504-406-70030 Postage & Freight Out 41.23
504-406-70040 Printing & Binding 7.40
504-406-70160 Gasoline & Diesel 7.28
504-406-72030 Telephone 5.59
504-406-84010 Office Equip. Repairs & 7.41
504-406-86010 Training, Travel, & Confe 25.20
504-406-86030 Subs., Dues, & PublicaƟo 4.86
504-406-89040 Physical w/Drug & Alcoh 7.65
504-406-90010 Liability & Property Insur 14.18
504-406-92090 Taxes, Licenses, & Fees 0.01
504-530-88170 Mid Valley SanitaƟon Se 204,694.53
504-535-62200 Retirement CalPERS UL 12.70
504-535-70100 Uniforms 70.34
504-535-70160 Gasoline & Diesel 1,341.95
504-535-84060 Vehicle Parts, Repairs & 7,207.93
504-535-88040 Computer Programming 195.00
504-535-88100 Professional Services 39.50
506-540-72030 Telephone 34.93
815-609-88100 Professional Services 3,710.00
820-610-62200 Retirement CalPERS UL 168.65
820-610-70010 Office Supplies 0.63
820-610-72030 Telephone 0.48
820-610-84010 Office Equip. Repairs & 1.67
820-610-86010 Training, Travel, & Confe 125.98
820-610-86030 Subs., Dues, & PublicaƟo 9.72
820-610-88100 Professional Services 2,287.50
820-610-89040 Physical w/Drug & Alcoh 6.25
820-610-90010 Liability & Property Insur 330.96
820-610-92090 Taxes, Licenses, & Fees 0.01
820-610-96512 ConƟnuing Disclosure Fe 399.63
950-000-31100 Federal Withholding 44,234.45
950-000-31200 State Income Tax Withh 18,689.41
950-000-31300 FICA Withheld 74,241.24
950-000-31400 Medicare Insurance Wit 17,362.82
950-000-31500 State Disability Insuranc 5,597.35
950-000-32000 Employee ReƟrement W 42,246.27
950-000-32100 Employee Deferred Com 107,409.23
950-000-32200 Employee Medical Insur 141,454.66
950-000-32400 Life Insurance 504.02
950-000-33000 CLOCEA Dues Withheld 1,656.20
Expense Approval Report Payment Dates: 2/1/2023 - 2/28/2023 3/16/2023 4:22:45 PM Page 37 of 37
Account Summary
Account Number Account Name Payment Amount
950-000-33200 CPOA Dues Withheld 905.76
950-000-33300 Fire Assoc. Dues Withhel 920.00
950-000-34010 Other W/H Garnishment 2,279.52
950-000-34050 Garnishment Service Fe 319.38
950-000-34060 Prepaid Legal Services 270.62
950-000-34500 Unreimbursed Med/Dep 1,088.08
950-000-34600 AFLAC Insurance Withhe 6,266.52
950-000-34610 AFLAC AdministraƟon Fe 158.40
950-000-36000 Employer Retirement 54,724.71
Grand Total: 2,092,042.13
Project Account Summary
Project Account Key Payment Amount
**None** 2,092,042.13
Grand Total: 2,092,042.13

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Information Only - Cost Estimate to Replace Flooring in the Mobile Home Located at the Airport
Meeting Date: Thursday, April 6, 2023
From: Marissa Trejo, City Manager
Prepared by: Mercedes Garcia, Senior Administrative Analyst I. RECOMMENDATION:

This was a future agenda item at the request of Mayor Horn to get estimates to replace flooring in the mobile home located at the Airport.

II. BACKGROUND:

Mayor Horn requested quotes to have the flooring replaced at the airport mobile home.

Flooring was damaged from a leaking water heater. The carpet was removed and not replaced.

III. DISCUSSION:

The quote to install new flooring in the residential area with moving of furniture and appliances and pilot's lounge area the total is $26,282.50.

The quote to install new flooring in the residentialarea only with moving of furniture and appliances the total is $14,922.50.

Install new flooring in the pilot's lounge only the total is $11,360.00.

IV. ALTERNATIVES:

None. Informational only.

V. FISCAL IMPACT:

None. Informational only.

ATTACHMENTS:

File Name Description
RobbiesConstructionQuote_COC83253.pdf Airport Flooring Quote-Robbies Construction Robbie's Construction
Lic# 874900
559-493-8907
[email protected]

PROPOSAL
COC83253
DATE
Mar 22, 2023
TOTAL
USD $25,162.50
TO
City Of Coalinga
Cooalinga Airport housing and pilot lounge
[email protected]

DESCRIPTION RATE QTY AMOUNT
Airport Housing
Remove all existing flooring and install:

Home Decorators Collection
Hunting Trail Oak 12 mm T x 7.6 in. W Waterproof Laminate Wood Flooring (Photo below)
Livingroom, Hall, Closets, Bedrooms, Bathroom Rooms and Kitchen.

ADDITIONAL: $140 per hour will be added on to the price to move any furniture, appliances or items from path of work.
$12,362.50 1 $12,362.50
Airport Lounge
Remove all existing flooring and install:

Home Decorators Collection
Hunting Trail Oak 12 mm T x 7.6 in. W Waterproof Laminate Wood Flooring (Photo below)
All rooms except room labled private.

ADDITIONAL: $140 per hour will be added on to the price to move any furniture, appliances or items from path of work.
$10,400.00 1 $10,400.00

DESCRIPTION RATE QTY AMOUNT
Airport Housing Covebase
Install:

ROPPE
700 Series Dark Gray Thermoplastic Rubber Wall Cove Base Coil (Photo below)
$1,440.00 1 $1,440.00
Airport Lounge
Install:

ROPPE
700 Series Dark Gray Thermoplastic Rubber Wall Cove Base Coil. (Photo below)
$960.00 1 $960.00
TOTAL USD $25,162.50
All work to be in accordance with the codes affecting the work. Price is to include all applicable taxes and tools necessary to complete the work in a workmanlike manner. All material is guaranteed to be as specified, and the above work to be performed in accordance with the drawings and specifications submitted for above work and completed in a substantial workmanlike manner.

INCREASES IN PRICES OF MATERIALS- Based upon current rapid increases in prices of materials, this proposal is based upon the cost of materials on the date that the proposal is made. In the event that the aggregate total of the cost of materials increases 10% over the cost of the materials on the date the proposal is made, Owner/GC agrees to be responsible for all increased costs of materials and will execute all change orders authorizing an increase in the contract price to accommodate the increases in the cost of the materials.

MATERIALS UNAVAILABLE In addition, some materials are either back ordered or not available. In the event that any item is back ordered or cannot be acquired, Owner/GC agrees that the time in which the backordered or unavailable item is not available will not be counted against contractor in terms of determining completion dates. Contractor agrees to timely notify Owner/GC of all unavailability of materials and will provide an estimated date of receipt of the materials.

LABOR SHORTAGE The construction business is currently experiencing a shortage of trained labor to perform the work. Contractor shall endeavor to provide sufficient workforce to timely complete the project.

However, in the event that a sufficient workforce cannot be maintained, the increase in time to complete the project shall not be counted against Contractor in terms of determining completion dates. Contractor agrees to timely notify Owner/GC of all labor shortages and will provide a revised estimated completion date to Owner/GC.

Any alteration or deviation from above specifications involving extra cost, will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements are contingent upon

strikes, accidents or delays beyond our cont Owner shall carry fire, tornado and other necessary insurance upon above work.
10% is due upon when materials arrives at jobsite. Progress payments will be submitted to Owner/GC. 2% weekly charge on any late payments.

If Owner fails to pay, work will stop and a mechanics lien will be place on the property. Owner is responsible for all legal fees.

Robbie's Construction is not responsible for any unforeseen conditions.

Any work or materials that is not mentioned above is considered extra work. Extra work will increase contract price.

Upon onwer's acceptance of this proposal, Owner acknowledge that everything written herein shall be included or attached to Onwer/ GC contract.

NOTICE TO PROPERTY OWNER
EVEN THOUGH YOU HAVE PAID YOUR CONTRACTOR IN FULL, if the person or firm that has given you this notice is not paid in full for labor, service, equipment, or material provided or to be provided to your construction project, a lien may be placed on your property. Foreclosure of the lien may lead to loss of all or part of your property. You may wish to protect yourself against this by (1) requiring your contractor to provide a signed release by the person or firm that has given you this notice before making payment to your contractor, or (2) any other method that is appropriate under the circumstances.

This notice is required by law to be served by the undersigned as a statement of your legal rights. This notice is not intended to reflect upon the financial condition of the contractor or the person employed by you on the construction project.

If you record a notice of cessation or
completion of your construction project, you must within 10 days after recording, send a copy of the notice of completion to your contractor and the person or firm that has given you this notice. The notice must be sent by registered or certified mail. Failure to send the notice will extend the deadline to record a claim of lien. You are not required to send the notice if you are a residential homeowner of a dwelling containing four or fewer units.

This proposal may be withdrawn by us if not accepted within 30 days. Client agrees to pay attorney & court fees in the event this bill is referred to an attorney for collection. Contractors are required by law to be licensed and regulated by the Con License Board. Any questions concerning tractor’s State a contractor may be referred to the Registrar, Contractors State License Board, (3132 Bradshaw Rd.; Sacramento, California. (Mailing address P. O. Box 26000, Sacramento, Calif. 95826).

IN WITNESS WHEREOF, they have executed this agreement the day and date written above.

By: Robbie's Construction ( Contractor)
Signature_______________________________________ Date _________________ Signature By: _____________________________
(Owner/or Authorize Representative.)

Signature_______________________________________Date___________________ Flooring
Covebase

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Information Only - Update on Future College Crossings Property Meeting Date: Thursday, April 6, 2023
From: Marissa Trejo, City Manager
Prepared by: Marissa Trejo, City Manager
I. RECOMMENDATION:

There is no staff recommendation. This item was requested as a Future Agenda Item by Councilman Vosburg and is informational only.

II. BACKGROUND:

The future College Crossings shopping center is on the southwest corner of Elm and Cherry (former Church of Christ site).

A developer purchased the property pre-COVID and intended to build the College Crossings shopping center which would have approximately five retail/quick serve restaurant sites.

At the time, the developer had enough interested parties to fill the sites, but then we experienced the pandemic.

The developer continues to market the proposed development.

III. DISCUSSION:

As of March 21, 2023, the developer has stated that their architect designed two separate buildings on the property, one for a Dutch Bros and one for a Chipotle, and they are marketing this site to both parties.

On February 27, 2023, City Manager Trejo had met with the realestate broker for Chipotle who confirmed they have approval for a Coalinga location but are looking for an appropriate site.

At this time, the developer continues to market the property and no formal site plans have been submitted.

IV. ALTERNATIVES:

None. Informational only.

V. FISCAL IMPACT:

None. Informational only.

ATTACHMENTS:

F
ileNameDescription
NoAttachmentsAvailable

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Information Only - Update on Vacant Kmart Property Meeting Date: Thursday, April 6, 2023
From: Marissa Trejo, City Manager
Prepared by: Marissa Trejo, City Manager
I. RECOMMENDATION:

There is no staff recommendation. This item was requested as a Future Agenda Item by Councilman Vosburg and is informational only.

II. BACKGROUND:

Previously, the Developer intended redeveloping the vacant Kmart property into the Homestead Marketplace and intended to occupy the space with a Grocery Outlet, Five Below, Ross, Big Lots, and Fresno County Social Services.

A Master Sign Program was applied for and approved.

Grocery Outlet's plans were submitted and approved.

Five Below's plans were submitted and returned with corrections on December 27, 2022.

Ross's plans were submitted and returned with corrections on December 28, 2022.

The plans for the full shell were submitted and returned to the developer on October 26, 2022.

Fresno County Social Services since opted to purchase the building they currently rent in the downtown area.

III. DISCUSSION:

At this time, another developer has stepped in and is working on the vacant Kmart property project. Their intent is to develop the property with some changes in retailers.

The developer will be going to Committee for the anchor retailer on April 3, 2023. If that meeting is successful, the City should be informed shortly thereafter and can then share the information regarding tenants intended for occupancy.

IV. ALTERNATIVES:

None. Informational only.

V. FISCAL IMPACT:

N
one. Informationalonly. ATTACHMENTS: File Name
Description
NoAttachmentsAvailable

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Informational Only - Debt Obligations
Meeting Date: Thursday, April 6, 2023
From: Marissa Trejo, City Manager
Prepared by: Mai Vang, Financial Services Director
I. RECOMMENDATION:

There is no recommendation. This item is informational only.

II. BACKGROUND:

On February 16, 2023, Council members requested for the City's current Debt Obligations.

Bond Debt
Series Balance
Bond Series 2021 A (Water and Wastewater Bond) 10,300,000.00 Bond Series 2021 B (Water Projects) 8,200,000.00
2018 Tax Allocation Refunding Bonds (TARB) 2,239,000.00 2000 Tax Allocation Bond (2000 TAB) 619,941.75
21,358,941.75
Other Debt
Description Balance
Fire Equipment Lease 1,032,000.00
PD - Vehichle Leases 216,141.07
1,248,141.07
Total Debt $ 22,607,082.82
III. DISCUSSION:

IV. ALTERNATIVES:

None.

V. FISCAL IMPACT:

N
one. ATTA
CHMENTS: File Name
Description
NoAttachmentsAvailable

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Notice of Completion for Coalinga Fire Department On-site Improvements Project #2902
Meeting Date: Thursday, April 6, 2023
From: Marissa Trejo, City Manager
Prepared by: Sean Brewer, Assistant City Manager
I. RECOMMENDATION:

It is recommended that the Coalinga City Council:

Accept the project as complete.

Authorize the City Engineer to file the Notice of Completion for the project with the County Recorder and notify surety to exonerate contract bonds.

Authorize the Finance Department to release the 5% construction retention payment to HBC Enterprises 35 days after recordation of the Notice of Completion by the Fresno County RegistrarRecorder’s Office, contingent upon no claims being filed on the project.

II. BACKGROUND:

On April 7, 2022, the City Council awarded a construction contract to HBC Enterprises in an amount of $568,168.00, with an additional contingency of $56,816.80 set aside for any unforeseen incidentals for a total authorization amount of $$624,984.80.

The work to be done under this contract included construction surveying, tree and landscaping removal, demolition of existing concrete improvements, excavation of existing asphalt concrete parking lot and grading and compaction of subgrade, placement of aggregate base, construction of fiber reinforced Portland cement concrete parking lot, perimeter block wall, vehicle cantilever gate and pedestrian gate with access control, construction of generator pad and installation/connection of 100KW stand-by generator, site lighting, miscellaneous electrical work for ambulance shore power connections, and placement of striping and signage.

Contractor shall note that the Coalinga Fire Department is to remain operational throughout the entirety of construction.

A notice to Proceed was issued to HBC Enterprises providing 50 working days to complete construction.

III. DISCUSSION:

The project which was originally scheduled for completion on June 27, 2022 was ultimately completed on March 20, 2023. A 35-day project extension to allow for delays with unforeseen, and uncontrollable delayed delivery dates on materials and electrical requirements, as wellas a suspension issued due to a concrete block material delay. All of which led to the extended completion date.

The final contract amount is $610,451.41 which includes $42,283.41 in Contract Change Orders. The CCO’s included an alley block wall adjustment to meet existing grade, increase in AB pavement, additional access controlcabinet, electrical upgrades for the subpaneland relocating the handicap ramp.

A final inspection of the project was performed March 20, 2023. The notice of completion, when filed, begins a time period for which mechanics liens, liens against the contractor, and stop payment notices can be filed against a public construction project. It is a protection for the City during a construction project. Staff is not aware of any issues related to this project.

IV. ALTERNATIVES:

None
V. FISCAL IMPACT:

The project was budgeted for FY 21-22, and additional IGT funds.

ATTACHMENTS:

File Name Description
2902_Notice_of_Completion.pdf FD Improvements-Notice of Completion

RECORDING REQUESTED BY
City of Coalinga
No Fee – Gov’t. Code Sections
6103 and 27383
WHEN RECORDED MAIL TO:

Tri City Engineering Inc.
4630 W. Jennifer Ave., Suite 101
Fresno, CA 93722
SPACE ABOVE THIS LINE FOR RECORDER’S USE

NOTICE OF COMPLETION

1. The undersigned is OWNER or agent of the OWNER of the interest or estate stated below in the property hereinafter described.

2. The FULL NAME of the OWNER is City of Coalinga

3. The FULL ADDRESS of the OWNER is 155 W. Durian Ave, Coalinga, CA 93210

4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: In Fee (If other than fee, strike “in fee” and insert, for example, “purchaser under contract of purchase,” or leasee)

5. The FULL NAMES and FULL ADDRESSES of ALL PERSONS, if any, WHO HOLD SUCH INTEREST or ESTATE with the undersigned as JOINT TENANTS or as TENANTS IN COMMON are:

Names: Addresses:

6. The full names and full addresses of the predecessors in interest of the undersigned if the property was transferred subsequent to the commencement of the work of improvement herein referred to:

Names: Addresses:

7. All work of improvement on the property hereinafter described was COMPLETED March 20, 2023

8. The work of improvement
completed is described as
follows:

The work to be done under this contract included construction surveying, tree and landscaping removal, demolition of existing concrete improvements, excavation of existing asphalt concrete parking lot and grading and compaction of subgrade, placement of aggregate base, construction of fiber reinforced Portland cement concrete parking lot, perimeter block wall, vehicle cantilever gate and pedestrian gate with access control, construction of generator pad and installation/connection of 100KW stand-by generator, site lighting, miscellaneous electrical work for ambulance shore power connections, and placement of striping and signage. Contractor shall note that the Coalinga Fire Department is to remain operational throughout the entirety of construction.

9. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is HBC Enterprises

10. The street address of said property is Coalinga Fire Department 300 W. Elm Ave. in the City of Coalinga

11. The property on which said work of improvement was completed is in the City of Coalinga County of Fresno , State of California, and is described as follows:

Coalinga Fire Department On-site Improvements Project
Date: Signature of Owner
Or Agent of Owner
Daniel E. Jauregui, City of Coalinga Engineer Representative Verification for INDIVIDUAL owner:

I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the owner of the aforesaid interest or estate in the property described in the above notice; that I have read said notice, that I know and understand the contents thereof, and that the facts stated therein are true and correct.

Fresno, CA
Date and Place
Verification for NON-INDIVIDUAL owner City of Coalinga :

I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the Contract City Engineer of the aforesaid interest or estate in the property described in the above notice; that I have read the said notice, that I know and understand the contents thereof, and that the facts stated therein are true and correct.

Fresno, CA
Date and Place Daniel E. Jauregui, City of Coalinga Engineer Representative

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Approve Policy Restricting the Installation of Turf (Grass) in any New Commercial, Industrial or Residential Developments
Meeting Date: Thursday, April 6, 2023
From: Marissa Trejo, City Manager
Prepared by: Sean Brewer, Assistant City Manager
I. RECOMMENDATION:

This was a future agenda item requested by Councilman Adkisson. There is no staff recommendation.

II. BACKGROUND:

Councilman Adkisson requested as a future agenda item for staff to prepare a policy document for the Council to consider restricting the installation of turf in new commercial, residentialand industrial developments.

III. DISCUSSION:

Staff has prepared a draft policy document for the City Council to consider and approve if they choose to.

The policy would read.........."When there is a land use application for new residential, commercial or industrial development submitted to the City, a condition shall be placed on the project that the landscaping plan shall not include any turf (grass) installation.

Staff has attached a copy of the draft policy which include a purpose section as to the context of the policy.

Approving this item on the Consent Calendar approves the draft policy. Should any Council Member wish to discuss this item, it should be pulled off the Consent Calendar to discuss and/or for a separate vote.

IV. ALTERNATIVES:

Approve the policy with modifications and direct staff accordingly.

Do not adopt the policy and continuing approving projects under current regulations.

V. FISCAL IMPACT:

No current, direct fiscal impact expected from the adoption of this policy. If approved, the City could lose out on revenue from water consumption charges in the future, but we would also save on water usage.

ATTACHMENTS:

File Name Description
Policy-__No_New_Turf_Installations_Draft_for_Council.pdf Draft Turf Policy for New Development

CITY OF COALINGA

POLICY ON RESTRICTING THE INSTALLATION OF

TURF (GRASS) IN ANY NEW COMMERICAL, INDUSTRIAL OR

RESIDENTIAL DEVELOPMENTS
SECTION 1: PURPOSE
The City of Coalinga deems it necessary to establish this Council policy. The purpose of this policy is limit the amount of turf that is planted in the City of Coalinga due to the increasing drought frequency in Coalinga and anticipated water supply during those times of drought. In an effort to reduce the City of Coalinga’s demand on water, limiting the installation of turf in new developments will further that goal.

SECTION 2: THE POLICY
When there is a land use application for new residential, commercial or industrial development submitted to the City, a condition shall be placed on the project that the landscaping plan shall not include any turf (grass) installation.

Policy Approved: __________________________________ Date:_____________________ Marissa Trejo, City Manager

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Authorize the Purchase of Natural Gas Meters
Meeting Date: Thursday, April 6, 2023
From: Marissa Trejo, City Manager
Prepared by: Larry Miller, Public Works & Utilities Coordinator I. RECOMMENDATION:

Authorize the purchase of natural gas meters.

II. BACKGROUND:

Public Works currently uses Sensus R275 natural gas meters, and seeks authorization to make a large purchase of a Sensus Sonix IQ natural gas meters.

III. DISCUSSION:

Staff has been working with Tri-Pacific Sales to acquire natural gas meters. These meters will be a new model, Sonix IQ, compared to what we traditionally install, R275. This is due in part to unavailability of our present standard model, but also because we are looking toward the future. The R275 models do not easily support newer technologies such as AMI and more advanced AMR.

The new Sonix IQ meters will facilitate AMI, AMR, Touch Read, and manual read read types. Giving Public Works flexibility on how we transition into future technologies.

IV. ALTERNATIVES:

None
V. FISCAL IMPACT:

This is a budgeted item for the Natural Gas Enterprise. The quotes given are for 38,245, however that does not account for taxes and freight. These will be determined when a purchase order is submitted to TriPacific. It is estimated that the cost will be approximately $42,000.

ATTACHMENTS:

File Name Description
NaturalGasMeterQuote.pdf Quote
6121 Pacific Street, Ste 100 • Rocklin, CA 95677 • Office: 916-630-2323 Date: March 22, 2023
Quote Number: 23-068-2-R1-JPG
To: Larry Miller – City of Coalinga
RE: SonixIQ meters
Tri-Pacific, Inc. is pleased to provide the attached quotation.

We appreciate your interest in our products and services and thank you for the opportunity to offer this proposal for your consideration. If you have any questions or require additional information, please feel free to contact me.

Best Regards
Jim Green
Engineering Manager
Tri-Pacific, Inc
Office: 916-630-2323
Cell: 949-632-5591
Rev Date Comments
1 3-22-23 Included price for Propagation Study

ADDITIONAL INFORMATION
ORDERS: Please send purchase orders to Tri-Pacific, Inc, at the address noted above to the attention of Order Entry. You may use USPS, Fax, or E-mail ([email protected]) to place your order. Please reference this quotation by the quotation number/name stated.

VALIDITY: Prices Quoted are firm for 30 days from Date of Issue stated above.

SHIPPING: Shipping is estimated to be TBD following receipt of an acceptable written purchase order. We may make partial shipments of products unless specifically instructed otherwise. Pricing is based on delivery FOB Factory. We normally make shipping arrangements using suitable methods and routes and will prepay and add for freight and handling expenses if requested. Crating Charges, where applicable, will also be added to your invoice.

TERMS: Payment Terms are as follows. Invoice will be issued for the total amount at the time of shipment.

Payment is due Net 30 days, upon credit approval, from the date of invoice.

Thank you for your business.

Tri-Pacific Sales
Measurement, Regulation and Distribution Specialists
Item QTY Description Unit Cost Ext. Cost
1 1 AMR Software (AutoRead Software)
AMI7-19
$4404.92 $4404.92
2 1 Command Link II
AMI2-19
$546.00 $546.00
3 1 Propagation Study (to determine the Frequency Assignment) Will need Meter Addresses
$600.00 $600.00
4 1 1 year Software System Support
AMI8-18
$1906.92 $1906.92
5 1 AutoRead Software Education with Field Logic
 For new customer, this includes ½ day Customer
Consultation with Remote Setup, 1 Day Sensus onsite
AMR Training (AutoRead Software, Handheld, &
Field logic Tools) and field verification of skills.

AMI9-12
$3772.08 $3772.08

6121 Pacific Street, Ste 100 • Rocklin, CA 95677 • Office: 916-630-2323 Date: March 9, 2023
Quote Number: 23-068-3-JPG
To: Larry Miller – City of Coalinga
RE: SonixIQ meters
Tri-Pacific, Inc. is pleased to provide the attached quotation.

We appreciate your interest in our products and services and thank you for the opportunity to offer this proposal for your consideration. If you have any questions or require additional information, please feel free to contact me.

Best Regards
Jim Green
Engineering Manager
Tri-Pacific, Inc
Office: 916-630-2323
Cell: 949-632-5591
Rev Date Comments

ADDITIONAL INFORMATION
ORDERS: Please send purchase orders to Tri-Pacific, Inc, at the address noted above to the attention of Order Entry. You may use USPS, Fax, or E-mail ([email protected]) to place your order. Please reference this quotation by the quotation number/name stated.

VALIDITY: Prices Quoted are firm for 30 days from Date of Issue stated above.

SHIPPING: Shipping is estimated to be As Noted following receipt of an acceptable written purchase order. We may make partial shipments of products unless specifically instructed otherwise. Pricing is based on delivery FOB Factory. We normally make shipping arrangements using suitable methods and routes and will prepay and add for freight and handling expenses if requested. Crating Charges, where applicable, will also be added to your invoice.

TERMS: Payment Terms are as follows. Invoice will be issued for the total amount at the time of shipment.

Payment is due Net 30 days, upon credit approval, from the date of invoice.

Thank you for your business.

Tri-Pacific Sales
Measurement, Regulation and Distribution Specialists
Item QTY Description Unit Cost Ext. Cost
1 100 SonixIQ 250 Non-Temperature Compensated Ultrasonic Meter
With Flexnet Radio, and 1A Sprague Connections
Current Lead Time 24 weeks
$189.00 $18,900.00

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Authorize Assistant City Manager to Execute an Engineering Task Order with the City Engineer for Right-of-Way Services for the Trails Project (Segments 1, 2, 13, and 14)
Meeting Date: Thursday, April 6, 2023
From: Marissa Trejo, City Manager
Prepared by: Sean Brewer, Assistant City Manager
I. RECOMMENDATION:

City Councilauthorization for the Assistant City Manager to execute a task order for right-of-way engineering support related to the trails project (segments 1-2-13-14) funded through the Congestion Mitigation Air Quality Grant program.

II. BACKGROUND:

In May, 2021, the City of Coalinga was authorized to begin working on segments 1, 2, 13 and 14 of the multiuse trails network through awarded grant fund under the CMAQ grant program. The City has completed the environmental portion of the project and currently working on the right-of-way phase to acquire the necessary ROW for the trailalignment. The City has already obtained the services of a ROW consultant however, there is a need for complementary engineering support during this phase of the project which the City Engineer can provide.

III. DISCUSSION:

Tri-City Engineering has provided a proposal for ROW support services to the City's contracted consultant.

Such support services include providing the consulting appraiser assistance with appraisal, acquisition, title, escrow services, legal descriptions and plats necessary to acquire the six (6) Multi-Traileasements and six (6) temporary construction easements for the project.

IV. ALTERNATIVES:

Do not authorize the Assistant City Manager to execute said task order - staff does not recommend.

V. FISCAL IMPACT:

The cost for right-of-way engineering task order is $31,200.00. Allcosts will be paid for through the grant award.

ATTACHMENTS:

File Name Description
2889_Work_Order_ROW_Trails_1-2-13-14.pdf ROW Task Order Trails 1-2-13-14

PROFESSIONAL SERVICES WORK ORDER

RIGHT-OF-WAY ENGINEERING
This agreement entered into the 15 day of March , 20 23 between City of Coalinga (hereinafter called the Client) and the Consultant Tri City Engineering (hereinafter called Consultant) for services in connection with the following project: CMAQ Northwest Coalinga Multi – Trail – Segments 1, 2, 13 & 14. The Client and Consultant's rights, duties, and obligations hereunder will be performed in accordance with the terms and conditions of the Agreement for Professional Services between Client and Consultant dated October 26, 2021 which is fully incorporated herein by reference.

I. Scope of Services. The Consultant's services will consist of the following:
• Right-of Way Certification Package: Consultant will work with the City's Assistant City Manager and Consulting Appraiser to coordinate the entire acquisition process which shall include coordinating with Caltrans “Right-of-Way” Division and acquiring Caltrans “Right-of-Way Certification. Providing Consulting Appraiser assistance with appraisal, acquisition, title, escrow services, legal descriptions and plats necessary to acquire six (6) Multi-Trail easements and six (6) temporary construction easements.

II. Additional Services. Any services not specifically provided for under Section I above shall be Additional Services. Only if mutually agreed to in writing by client or consultant shall consultant perform such additional services.

III. Consultant's Compensation. In consideration for Consultant providing the services noted above, the Client agrees to compensate the Consultant as follows:

Right of Way Certification Package:
$ 31,200.00
Retainer. The Client shall make an initial payment of -0- dollars ($0.00) (retainer) upon execution of this Agreement. This retainer shall be held by the Consultant and applied against final invoices.

Payment Due. Invoices shall be submitted by the Consultant monthly, are due upon presentation, and shall be considered past due if not paid within ten (10) calendar days of the due date.

Interest. If payment in full is not received by the Consultant within 30 calendar days of the due date, invoices shall bear interest at one-and-one-half (1.5) percent of the PAST DUE amount per month, which shall be calculated from the invoice due date. Payment thereafter shall first be applied to accrued interest and then to the unpaid principal.

Collection Costs. If the Client fails to make payments when due and the Consultant incurs any costs in order to collect overdue sums from the Client, the Client agrees that all such collection costs incurred shall immediately become due and payable to the Consultant. Collection costs shall include, without limitation, legal fees, and expenses, court costs, collection bonds and reasonable Consultant staff costs at standard billing rates for the Consultant’s time spent in efforts to collect.

This obligation of the Client to pay the Consultant’s collection costs shall survive the term of this agreement or any earlier termination by either party.

Set-offs, Back charges, Discounts. Payment of invoices shall not be subject to any discount or set-offs by the Client, unless agreed to in writing by the Consultant. Payment to the Consultant for services rendered and expenses incurred shall be due and payable regardless of any subsequent suspension or termination of this Agreement by either party.

In witness thereof, the parties hereto have accepted, made and executed this agreement upon the terms, conditions and provisions above stated, the day and year first above written.

Consultant: By Client: By
Signature Signature
Name: Daniel E. Jauregui Name: Sean Brewer
For: Tri City Engineering For: City of Coalinga
Title: President Title: Assistant City Manager
Address: 4630 W Jennifer Ave #101 Address: 155 W. Durian Ave Fresno, CA 93722 Coalinga, CA 93210
Reference: 2889ROW

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Authorize City Manager to Approve Engagement Letter Received from Bryant L.

Jolley, CPA for Auditing Services of FiscalYear 2021-2022 Meeting Date: Thursday, April 6, 2023
From: Marissa Trejo, City Manager
Prepared by: Mai Vang, Financial Services Director
I. RECOMMENDATION:

Authorize City Manager to approve the Engagement Letter from Bryant L. Jolley for Auditing Services for FiscalYear 2021-2022.

II. BACKGROUND:

The City of Coalinga has been using Bryant L. Jolley for Auditing Services since 2020.

III. DISCUSSION:

Audit Scope and Objectives
Bryant L. Jolley willaudit the financial statements of the governmentalactivities, the business-type activities, each major fund, and the aggregate remaining fund information, including the disclosures, which collectively comprise the basic financial statements, of the City as of and for the fiscal year ended June 30, 2022. Accounting standards generally accepted in the United States of America (GAAP) provide for certain required supplementary information (RSI), such as management’s discussion and analysis (MD&A), to supplement the City’s basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historicalcontext. As part of Bryant L. Jolley engagement, the firm willapply certain limited procedures to the City’s RSI in accordance with auditing standards generally accepted in the United States of America (GAAS).

These limited procedures willconsist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management’s responses to the firm’s inquiries, the basic financial statements, and other knowledge the firm obtained during the firm’s audit of the basic financial statements. Bryant L. Jolley will not express an opinion or provide any assurance on the information because the limited procedures do not provide the firm with sufficient appropriate evidence to express an opinion or provide any assurance. The following RSI is required by GAAP and will be subjected to certain limited procedures, but will not be audited:
1) Management’s Discussion and Analysis
2) Budgetary Comparison Schedules
3) Schedule of the City’s Proportionate Share of Net Pension Liability 4) Schedule of Contributions
Bryant L. Jolley has also been engaged to report on supplementary information other than RSI that accompanies the City’s financial statements. The firm will subject the following supplementary information to the auditing procedures applied in the firm’s audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with GAAS, and the firm will provide an opinion on it in relation to the financial statements as a whole in a report combined with the firm’s auditor’s report on the financial statements.
1) Schedule of expenditures of federalawards.
2) Combining Balance Sheet – Nonmajor Governmental Funds 3) Combining Statement of Revenue, Expenditures and Changes in Fund Balance – Nonmajor Governmental Funds
The objectives of the firm’s audit is to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and issue an auditor’s report that includes the firm’s opinions about whether the City’s financial statements are fairly presented, in all material respects, in conformity with GAAP, and report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whole. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with GAAS and Government Auditing Standards willalways detect a material misstatement when it exists.

Misstatements, including omissions, can arise from fraud or error and are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment of a reasonable user made based on the financial statements. The objectives also include reporting on:
· Internalcontrol over financial reporting and compliance with provisions of laws, regulations, contracts, and award agreements, noncompliance with which could have a materialeffect on the financial statements in accordance with Government Auditing Standards.
· Internalcontrol over compliance related to major programs and an opinion (or disclaimer of opinion) on compliance with federal statutes, regulations, and the terms and conditions of federalawards that could have a direct and materialeffect on each major program in accordance with the Single Audit Act Amendments of 1996 and Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for FederalAwards (Uniform Guidance).

IV. ALTERNATIVES:

Do not approve the engagement.

V. FISCAL IMPACT:

The totalcost of the auditing services for FiscalYear 2021/2022 will be $43,000. The cost will be allocated to the following funds with their respective percentages:

Fund Dept Acct % Amount Allocation
101 – General Fund 406 88030 15% 6,450
107 – Gas Tax Fund 422 88030 5% 2,150
501 – Water Enterprise Fund 406 88030 30% 12,900
502 – Gas Enterprise Fund 406 88030 25% 10,750
503 – Sewer Enterprise Fund 406 88030 19% 8,170
504 – Sanitation Enterprise Fund 406 88030 1% 430
820 – ROF-Redev Oblg Retirement Fund 610 88030 5% 2,150 100% 43,000
ATTACHMENTS:

File Name Description
Engagement_Letter_2022.pdf Engagement Letter - Bryant L. Jolley BRYANT L. JOLLEY
CERTIFIED PUBLIC ACCOUNTANTS Bryant L. Jolley C.P.A.

Ryan P. Jolley C.P.A.

Darryl L. Smith C.P.A.

Luis A. Perez C.P.A.

Lan T. Kimoto
March 10, 2023
To City Council and Mrs. Marissa Trejo
155 West Durian
Coalinga, CA 93210
We are pleased to confirm our understanding of the services we are to provide for the City of Coalinga (the “City”) for the fiscal year ended June 30, 2022.

Audit Scope and Objectives
We will audit the financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information, including the disclosures, which collectively comprise the basic financial statements, of the City as of and for the fiscal year ended June 30, 2022. Accounting standards generally accepted in the United States of America (GAAP) provide for certain required supplementary information (RSI), such as management’s discussion and analysis (MD&A), to supplement the City’s basic financial statements.

Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to the City’s RSI in accordance with auditing standards generally accepted in the United States of America (GAAS). These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient appropriate evidence to express an opinion or provide any assurance. The following RSI is required by GAAP and will be subjected to certain limited procedures, but will not be audited:
1) Management’s Discussion and Analysis
2) Budgetary Comparison Schedules
3) Schedule of the City’s Proportionate Share of Net Pension Liability 4) Schedule of Contributions
We have also been engaged to report on supplementary information other than RSI that accompanies the City’s financial statements. We will subject the following supplementary information to the auditing procedures applied in our audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with GAAS, and we will provide an opinion on it in relation to the financial statements as a whole in a report combined with our auditor’s report on the financial statements.
1) Schedule of expenditures of federal awards.
2) Combining Balance Sheet – Nonmajor Governmental Funds 3) Combining Statement of Revenue, Expenditures and Changes in Fund Balance – Nonmajor Governmental Funds
901 “N” STREET, SUITE 104 FIREBAUGH, CALIFORNIA 93622 PHONE 559.659.3045 FAX 559.659.0615 2 The objectives of our audit are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and issue an auditor’s report that includes our opinions about whether your financial statements are fairly presented, in all material respects, in conformity with GAAP, and report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whole. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with GAAS and Government Auditing Standards will always detect a material misstatement when it exists. Misstatements, including omissions, can arise from fraud or error and are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment of a reasonable user made based on the financial statements. The objectives also include reporting on:
 Internal control over financial reporting and compliance with provisions of laws, regulations, contracts, and award agreements, noncompliance with which could have a material effect on the financial statements in accordance with Government Auditing Standards.  Internal control over compliance related to major programs and an opinion (or disclaimer of opinion) on compliance with federal statutes, regulations, and the terms and conditions of federal awards that could have a direct and material effect on each major program in accordance with the Single Audit Act Amendments of 1996 and Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance).

Auditor’s Responsibilities for the Audit of the Financial Statements and Single Audit We will conduct our audit in accordance with GAAS; the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; the Single Audit Act Amendments of 1996; and the provisions of the Uniform Guidance, and will include tests of accounting records, a determination of major program(s) in accordance with Uniform Guidance, and other procedures we consider necessary to enable us to express such opinions. As part of an audit in accordance with GAAS and Government Auditing Standards, we exercise professional judgment and maintain professional skepticism throughout the audit.

We will evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management. We will also evaluate the overall presentation of the financial statements, including the disclosures, and determine whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation. We will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the government or to acts by management or employees acting on behalf of the government. Because the determination of waste and abuse is subjective, Government Auditing Standards do not expect auditors to perform specific procedures to detect waste or abuse in financial audits nor do they expect auditors to provide reasonable assurance of detecting waste or abuse.

Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions, there is an unavoidable risk that some material misstatements or noncompliance may not be detected by us, even though the audit is properly planned and performed in accordance with GAAS and Government Auditing Standards. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements or on major programs. However, we will inform the appropriate level of management of any material errors, any fraudulent financial reporting, or misappropriation of assets that come to our attention. We will also inform the appropriate level of management of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential. We will include such matters in the reports required for a Single Audit. Our responsibility as auditors is limited to the period covered by our audit and does not extend to any later periods for which we are not engaged as auditors.

We will also conclude, based on the audit evidence obtained, whether there are conditions or events, considered in the aggregate, that raise substantial doubt about the government’s ability to continue as a going concern for a reasonable period of time.
3 Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, tests of the physical existence of inventories, and direct confirmation of receivables and certain assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial institutions. We will also request written representations from your attorneys as part of the engagement.

We have identified the following significant risk(s) of material misstatement as part of our audit planning:
1) Management override of controls
2) Improper revenue recognition due to fraud
We may, from time to time and depending on the circumstances, use third-party service providers in serving your account. We may share confidential information about you with these service providers but remain committed to maintaining the confidentiality and security of your information. Accordingly, we maintain internal policies, procedures, and safeguards to protect the confidentiality of your personal information. In addition, we will secure confidentiality agreements with all service providers to maintain the confidentiality of your information and we will take reasonable precautions to determine that they have appropriate procedures in place to prevent the unauthorized release of your confidential information to others. In the event that we are unable to secure an appropriate confidentiality agreement, you will be asked to provide your consent prior to the sharing of your confidential information with the third-party service provider. Furthermore, we will remain responsible for the work provided by any such third-party service providers.

Our audit of financial statements does not relieve you of your responsibilities.

Audit Procedures—Internal Control
We will obtain an understanding of the government and its environment, including internal control relevant to the audit, sufficient to identify and assess the risks of material misstatement of the financial statements, whether due to error or fraud, and to design and perform audit procedures responsive to those risks and obtain evidence that is sufficient and appropriate to provide a basis for our opinions. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentation, or the override of internal control. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial statements. Our tests, if performed, will be less in scope than would be necessary to render an opinion on internal control and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards.

As required by the Uniform Guidance, we will perform tests of controls over compliance to evaluate the effectiveness of the design and operation of controls that we consider relevant to preventing or detecting material noncompliance with compliance requirements applicable to each major federal award program. However, our tests will be less in scope than would be necessary to render an opinion on those controls and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to the Uniform Guidance.

An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material weaknesses. Accordingly, we will express no such opinion. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards, Government Auditing Standards, and the Uniform Guidance.

Audit Procedures—Compliance
As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the City’s compliance with provisions of applicable laws, regulations, contracts, and agreements, including grant agreements. However, the objective of those procedures will not be to provide an opinion on overall compliance, and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards.

The Uniform Guidance requires that we also plan and perform the audit to obtain reasonable assurance about whether the auditee has complied with federal statutes, regulations, and the terms and conditions of federal awards applicable to major programs. Our procedures will consist of tests of transactions and other applicable procedures 4 described in the OMB Compliance Supplement for the types of compliance requirements that could have a direct and material effect on each of the City’s major programs. For federal programs that are included in the Compliance Supplement, our compliance and internal control procedures will relate to the compliance requirements that the Compliance Supplement identifies as being subject to audit. The purpose of these procedures will be to express an opinion on the City’s compliance with requirements applicable to each of its major programs in our report on compliance issued pursuant to the Uniform Guidance.

Other Services
We will also assist in preparing the financial statements, schedule of expenditures of federal awards, and related notes, and the State Controller’s reports of the City in conformity with accounting principles generally accepted in the United States of America and the Uniform Guidance based on information provided by you. These nonaudit services do not constitute an audit under Government Auditing Standards and such services will not be conducted in accordance with Government Auditing Standards. We will perform the services in accordance with applicable professional standards. The other services are limited to the financial statements, schedule of expenditures of federal awards, and related notes, and the State Controller’s reports services previously defined. We, in our sole professional judgment, reserve the right to refuse to perform any procedure or take any action that could be construed as assuming management responsibilities.

You agree to assume all management responsibilities for the financial statements, schedule of expenditures of federal awards, and related notes, the State Controller’s reports and any other nonaudit services we provide. You will be required to acknowledge in the management representation letter our assistance with preparation of the financial statements, the schedule of expenditures of federal awards, and related notes, and the State Controller’s reports that you have reviewed and approved the financial statements, the schedule of expenditures of federal awards, and related notes, and the State Controller’s reports prior to their issuance and have accepted responsibility for them. Further, you agree to oversee the nonaudit services by designating an individual, preferably from senior management, with suitable skill, knowledge, or experience; evaluate the adequacy and results of those services; and accept responsibility for them.

Responsibilities of Management for the Financial Statements and Single Audit Our audit will be conducted on the basis that you acknowledge and understand your responsibility for (1) designing, implementing, establishing, and maintaining effective internal controls relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error, including internal controls over federal awards, and for evaluating and monitoring ongoing activities to help ensure that appropriate goals and objectives are met; (2) following laws and regulations; (3) ensuring that there is reasonable assurance that government programs are administered in compliance with compliance requirements; and (4) ensuring that management and financial information is reliable and properly reported. Management is also responsible for implementing systems designed to achieve compliance with applicable laws, regulations, contracts, and grant agreements. You are also responsible for the selection and application of accounting principles; for the preparation and fair presentation of the financial statements, schedule of expenditures of federal awards, and all accompanying information in conformity with accounting principles generally accepted in the United States of America; and for compliance with applicable laws and regulations (including federal statutes), rules, and the provisions of contracts and grant agreements (including award agreements). Your responsibilities also include identifying significant contractor relationships in which the contractor has responsibility for program compliance and for the accuracy and completeness of that information.

You are also responsible for making drafts of financial statements, schedule of expenditures of federal awards, all financial records, and related information available to us and for the accuracy and completeness of that information (including information from outside of the general and subsidiary ledgers). You are also responsible for providing us with (1) access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements, such as records, documentation, identification of all related parties and all related-party relationships and transactions, and other matters; (2) access to personnel, accounts, books, records, supporting documentation, and other information as needed to perform an audit under the Uniform Guidance; (3) additional information that we may request for the purpose of the audit; and (4) unrestricted access to persons within the government from whom we determine it necessary to obtain audit evidence. At the conclusion of our audit, we will require certain written representations from you about the financial statements; 5 schedule of expenditures of federal awards; federal award programs; compliance with laws, regulations, contracts, and grant agreements; and related matters.

Your responsibilities include adjusting the financial statements to correct material misstatements and confirming to us in the management representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements of each opinion unit taken as a whole.

You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the government involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, former employees, grantors, regulators, or others. In addition, you are responsible for identifying and ensuring that the government complies with applicable laws, regulations, contracts, agreements, and grants. You are also responsible for taking timely and appropriate steps to remedy fraud and noncompliance with provisions of laws, regulations, contracts, and grant agreements that we report. Additionally, as required by the Uniform Guidance, it is management’s responsibility to evaluate and monitor noncompliance with federal statutes, regulations, and the terms and conditions of federal awards; take prompt action when instances of noncompliance are identified including noncompliance identified in audit findings; promptly follow up and take corrective action on reported audit findings; and prepare a summary schedule of prior audit findings and a separate corrective action plan. The summary schedule of prior audit findings should be available for our review on December 2023.

You are responsible for identifying all federal awards received and understanding and complying with the compliance requirements and for the preparation of the schedule of expenditures of federal awards (including notes and noncash assistance received, and COVID-19-related concepts, such as lost revenues, if applicable) in conformity with the Uniform Guidance. You agree to include our report on the schedule of expenditures of federal awards in any document that contains, and indicates that we have reported on, the schedule of expenditures of federal awards. You also agree to include the audited financial statements with any presentation of the schedule of expenditures of federal awards that includes our report thereon. Your responsibilities include acknowledging to us in the written representation letter that (1) you are responsible for presentation of the schedule of expenditures of federal awards in accordance with the Uniform Guidance; (2) you believe the schedule of expenditures of federal awards, including its form and content, is stated fairly in accordance with the Uniform Guidance; (3) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the schedule of expenditures of federal awards.

You are also responsible for the preparation of the other supplementary information, which we have been engaged to report on, in conformity with U.S. generally accepted accounting principles (GAAP). You agree to include our report on the supplementary information in any document that contains, and indicates that we have reported on, the supplementary information. You also agree to include the audited financial statements with any presentation of the supplementary information that includes our report thereon. Your responsibilities include acknowledging to us in the written representation letter that (1) you are responsible for presentation of the supplementary information in accordance with GAAP; (2) you believe the supplementary information, including its form and content, is fairly presented in accordance with GAAP; (3) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the supplementary information.

Management is responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying and providing report copies of previous financial audits, attestation engagements, performance audits, or other studies related to the objectives discussed in the Audit Scope and Objectives section of this letter. This responsibility includes relaying to us corrective actions taken to address significant findings and recommendations resulting from those audits, attestation engagements, performance audits, or studies. You are also responsible for providing management’s views on our 6 current findings, conclusions, and recommendations, as well as your planned corrective actions for the report, and for the timing and format for providing that information.

Engagement Administration, Fees, and Other
We understand that your employees will prepare all cash, accounts receivable, or other confirmations we request and will locate any documents selected by us for testing.

At the conclusion of the engagement, we will complete the appropriate sections of the Data Collection Form that summarizes our audit findings. It is management’s responsibility to electronically submit the reporting package (including financial statements, schedule of expenditures of federal awards, summary schedule of prior audit findings, auditor’s reports, and corrective action plan) along with the Data Collection Form to the federal audit clearinghouse. We will coordinate with you the electronic submission and certification. The Data Collection Form and the reporting package must be submitted within the earlier of 30 calendar days after receipt of the auditor’s reports or nine months after the end of the audit period.

We will provide copies of our reports to the City Council; however, management is responsible for distribution of the reports and the financial statements. Unless restricted by law or regulation, or containing privileged and confidential information, copies of our reports are to be made available for public inspection.

The audit documentation for this engagement is the property of Bryant L. Jolley, CPA and constitutes confidential information. However, subject to applicable laws and regulations, audit documentation and appropriate individuals will be made available upon request and in a timely manner to U.S. Department of Agriculture or its designee, a federal agency providing direct or indirect funding, or the U.S. Government Accountability Office for purposes of a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities. We will notify you of any such request. If requested, access to such audit documentation will be provided under the supervision of Bryant L. Jolley, CPA’s personnel. Furthermore, upon request, we may provide copies of selected audit documentation to the aforementioned parties. These parties may intend, or decide, to distribute the copies or information contained therein to others, including other governmental agencies.

The audit documentation for this engagement will be retained for a minimum of five years after the report release date or for any additional period requested by the Department of Agriculture. If we are aware that a federal awarding agency, pass-through entity, or auditee is contesting an audit finding, we will contact the party(ies) contesting the audit finding for guidance prior to destroying the audit documentation.

Bryant L. Jolley, CPA is the engagement partner and is responsible for supervising the engagement and signing the reports or authorizing another individual to sign them. We expect to begin our audit on approximately April 2023.

Our fee for these services will be at our standard hourly rates plus out-of-pocket costs (such as report reproduction, word processing, postage, travel, copies, telephone, etc.) except that we agree that our gross fee, including expenses, will not exceed $43,000, $3,500 for each major program, and $3,500 for the preparation of State Controller’s Report using audited numbers. Our standard hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to your audit. Our invoices for these fees will be rendered upon completion of the audit and are payable on presentation. In accordance with our firm policies, work may be suspended if your account becomes 30 days or more overdue and may not be resumed until your account is paid in full. If we elect to terminate our services for nonpayment, our engagement will be deemed to have been completed upon written notification of termination, even if we have not completed our report(s).

You will be obligated to compensate us for all time expended and to reimburse us for all out-of-pocket costs through the date of termination. The above fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the engagement. If significant additional time is necessary, we will keep you informed of any problems we encounter and our fees will be adjusted accordingly.
7 Reporting
We will issue written reports upon completion of our Single Audit. Our reports will be addressed to the City Council of the City. Circumstances may arise in which our report may differ from its expected form and content based on the results of our audit. Depending on the nature of these circumstances, it may be necessary for us to modify our opinions, add a separate section, or add an emphasis-of-matter or other-matter paragraph to our auditor’s report, or if necessary, withdraw from this engagement. If our opinions are other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or issue reports, or we may withdraw from this engagement.

The Government Auditing Standards report on internal control over financial reporting and on compliance and other matters will state that (1) the purpose of the report is solely to describe the scope of testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the entity’s internal control or on compliance, and (2) the report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity’s internal control and compliance. The Uniform Guidance report on internal control over compliance will state that the purpose of the report on internal control over compliance is solely to describe the scope of testing of internal control over compliance and the results of that testing based on the requirements of the Uniform Guidance. Both reports will state that the report is not suitable for any other purpose.

We appreciate the opportunity to be of service to the City and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the attached copy and return it to us.

Very truly yours,
Bryant L. Jolley, CPA
RESPONSE:

This letter correctly sets forth the understanding of the City. _______________________________
Marissa Trejo, City Manager

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Authorize Changes to Police Department K-9 Officer Take Home Vehicle Policy Meeting Date: Thursday, April 6, 2023
From: Marissa Trejo, City Manager
Prepared by: Sean Young, Police Commander
I. RECOMMENDATION:

The police department is requesting the council's permission to change the Police Departments K-9 Handler Take Home Vehicle Policy.

II. BACKGROUND:

In 2022, the Police Department's take home vehicle policy was modified to include the K-9 Handler position.

The changed was approved by Council with a mileage limitation of 50 miles, limiting the position to those who lived in Coalinga, Lemoore, or certain areas of Hanford.

III. DISCUSSION:

The Police Department would like to expand it’s current K-9 Program and look at adding a second K-9. With the mileage limitation, the department is limited on its candidates for the K-9 Handler position. The officers that live within the 50-mile radius either have less than 1 year of experience or have no desire to become a K-9 handler.

To expand the K-9 program and bring in a quality K-9 Handlers, we will need to modify this policy and allow Officers who do not live within the 50-mile radius and can’t relocate due to being established in their current residences with their families.

The recommendation is to increase the mileage limitation from 50 miles to 80 miles, allowing Officers who may live in other areas in Fresno County and even into the Visalia and Tulare areas, an opportunity to better serve this community.

As with before, any Officer selected by the Chief of Police to be assigned to the Department's K-9 unit shall be issued a patrol vehicle designated as a K-9 vehicle for patrol duties and for the transportation of the K-9 to and from work regardless of where the officer lives.

The K-9 must be transported in a cage designed for the vehicle and meets the safety requirements to transport the K-9 safely.

IV. ALTERNATIVES:

Do not approve (not recommended). Not approving would continue to limit who could serve as a K-9 Officer as a patrol vehicle is necessary to transport the K-9.

V. FISCAL IMPACT:

Depending on where the selected Officer lives, the estimated fiscal impact could be as high as follows:
160 daily miles X 4 days per week X 52 weeks = 33,280 miles per year at the Calendar Year 2023 IRS mileage rate for expected gas and vehicle depreciation of 0.655 = $21,798.40 minus the current 50-mile range cost of $13,624 would result in an estimated annual increase of $8,174.40 which is unbudgeted and impacts the General Fund.

Again, this is the maximum fiscal impact as this estimate assumes K-9 Handler would live 80 miles away. It is likely the fiscal impact would be much less.

This is also an estimated cost for one (1) additional K-9 Officer. If additional K-9 Officers are authorized, this amount may increase.

ATTACHMENTS:

File Name Description
Canine_Policy.pdf Canine Policy
Policy
309
Coalinga Police Department
Coalinga PD Policy Manual
Copyright Lexipol, LLC 2023/03/07, All Rights Reserved.

Published with permission by Coalinga Police Department Canines - 1
Canines
309.1 PURPOSE AND SCOPE
This policy establishes guidelines for the use of canines to augment police services to the community including, but not limited to locating individuals and contraband and apprehending criminal offenders.
309.2 POLICY
It is the policy of the Coalinga Police Department that teams of handlers and canines meet and maintain the appropriate proficiency to effectively and reasonably carry out legitimate law enforcement objectives.
309.3 ASSIGNMENT
Canine teams should be assigned to assist and supplement the Field Operations Division to function primarily in assist or cover assignments. However, they may be assigned by the Watch Commander to other functions, such as routine calls for service, based on the current operational needs.

Canine teams should generally not be assigned to handle routine matters that will take them out of service for extended periods of time and then only with the approval of the Watch Commander. 309.3 CANINE COORDINATOR
The canine coordinator shall be appointed by and directly responsible to the Field Operations Division or the authorized designee.

The responsibilities of the coordinator include, but are not limited to:
(a) Reviewing all canine use reports to ensure compliance with policy and to identify training issues and other needs of the program.
(b) Maintaining a liaison with the vendor kennel.
(c) Maintaining a liaison with command staff and functional supervisors. (d) Maintaining a liaison with other agency canine coordinators. (e) Maintaining accurate records to document canine activities. (f) Recommending and overseeing the procurement of equipment and services for the teams of handlers and canines.
(g) Scheduling all canine-related activities.
(h) Ensuring the canine teams are scheduled for regular training to maximize their capabilities.

Coalinga Police Department
Coalinga PD Policy Manual
Canines
Copyright Lexipol, LLC 2023/03/07, All Rights Reserved.

Published with permission by Coalinga Police Department Canines - 2
309.4 REQUESTS FOR CANINE TEAMS
Field Operations Division members are encouraged to request the use of a canine. Requests for a canine team from [department/office] units outside of the Field Operations Division shall be reviewed by the Watch Commander.
309.4.1 OUTSIDE AGENCY REQUEST
All requests for canine assistance from outside agencies must be approved by the Watch Commander and are subject to the following:
(a) Canine teams shall not be used for any assignment that is not consistent with this policy.
(b) The canine handler shall have the authority to decline a request for any specific assignment that he/she deems unsuitable.
(c) Calling out off-duty canine teams is discouraged.
(d) It shall be the responsibility of the canine handler to coordinate operations with agency personnel in order to minimize the risk of unintended injury. (e) It shall be the responsibility of the canine handler to complete all necessary reports or as directed.
309.4.2 PUBLIC DEMONSTRATIONS
All public requests for a canine team shall be reviewed and, if appropriate, approved by the canine coordinator prior to making any resource commitment. The canine coordinator is responsible for obtaining resources and coordinating involvement in the demonstration to include proper safety protocols. Canine handlers shall not demonstrate any apprehension work unless authorized to do so by the canine coordinator.
309.5 APPREHENSION GUIDELINES
A canine may be used to locate and apprehend a suspect if the canine handler reasonably believes that the individual has either committed, is committing or threatening to commit any serious offense and if any of the following conditions exist:
(a) There is a reasonable belief the suspect poses an imminent threat of violence or serious harm to the public, any officer or the handler. (b) The suspect is physically resisting or threatening to resist arrest and the use of a canine reasonably appears to be necessary to overcome such resistance. (c) The suspect is believed to be concealed in an area where entry by other than the canine would pose a threat to the safety of officers or the public.

It is recognized that situations may arise that do not fall within the provisions set forth in this policy.

Such events require consideration of the totality of the circumstances and the use of an objective reasonableness standard applied to the decision to use a canine Coalinga Police Department
Coalinga PD Policy Manual
Canines
Copyright Lexipol, LLC 2023/03/07, All Rights Reserved.

Published with permission by Coalinga Police Department Canines - 3
Absent a reasonable belief that a suspect has committed, is committing or is threatening to commit a serious offense, mere flight from a pursuing officer, without any of the above conditions, shall not serve as the basis for the use of a canine to apprehend a suspect.

Use of a canine to locate and apprehend a suspect wanted for a lesser criminal offense than those identified above requires approval from the Watch Commander. Absent a change in circumstances that present an imminent threat to officers, the canine or the public, such canine use should be conducted on-leash or under conditions that minimize the likelihood the canine will bite or otherwise injure the individual.

In all applications, once the suspect has been located and no longer reasonably appears to present a threat or risk of escape, the handler should secure the canine as soon as it becomes reasonably practicable.

If the canine has apprehended the suspect with a secure bite, and the handler believes that the suspect no longer poses a threat, the handler should promptly command the canine to release the suspect.
309.5.1 PREPARATION FOR DEPLOYMENT
Prior to the use of a canine to search for or apprehend any suspect, the canine handler and/or the supervisor on-scene should carefully consider all pertinent information reasonably available at the time. The information should include, but is not limited to:
(a) The nature and seriousness of the suspected offense. (b) Whether violence or weapons were used or are anticipated. (c) The degree of resistance or threatened resistance, if any, the suspect has shown. (d) The suspect’s known or perceived age.
(e) The potential for injury to officers or the public caused by the suspect if the canine is not utilized.
(f) Any potential danger to the public and/or other officers at the scene if the canine is released.
(g) The potential for the suspect to escape or flee if the canine is not utilized.

As circumstances permit, the canine handler should make every reasonable effort to communicate and coordinate with other involved members to minimize the risk of unintended injury.

It is the canine handler’s responsibility to evaluate each situation and determine whether the use of a canine is appropriate and reasonable. The canine handler shall have the authority to decline the use of the canine whenever he/she deems deployment is unsuitable.

A supervisor who is sufficiently apprised of the situation may prohibit deploying the canine.

Unless otherwise directed by a supervisor, assisting members should take direction from the handler in order to minimize interference with the canine.

Coalinga Police Department
Coalinga PD Policy Manual
Canines
Copyright Lexipol, LLC 2023/03/07, All Rights Reserved.

Published with permission by Coalinga Police Department Canines - 4
309.5.2 WARNINGS AND ANNOUNCEMENTS
Unless it would increase the risk of injury or escape, a clearly audible warning announcing that a canine will be used if the suspect does not surrender should be made prior to releasing a canine.

The handler should allow a reasonable time for a suspect to surrender and should quiet the canine momentarily to listen for any verbal response to the warning. If feasible, other members should be in a location opposite the warning to verify that the announcement could be heard. If available, warnings given in other languages should be used as necessary.

If a warning is not to be given, the canine handler, when practicable, should first advise the supervisor of his/her decision before releasing the canine. In the event of an apprehension, the handler shall document in any related report how the warning was given and, if none was given, the reasons why.
309.5.3 REPORTING DEPLOYMENTS, BITES AND INJURIES
Whenever a canine deployment results in a bite or causes injury to an intended suspect, a supervisor should be promptly notified and the injuries documented in a canine use report.

The injured person shall be promptly treated by emergency medical services personnel and, if appropriate, transported to an appropriate medical facility for further treatment. The deployment and injuries should also be included in any related incident or arrest report.

Any unintended bite or injury caused by a canine, whether on- or off-duty, shall be promptly reported to the canine coordinator. Unintended bites or injuries caused by a canine should be documented in an administrative report, not in a canine use report.

If an individual alleges an injury, either visible or not visible, a supervisor shall be notified and both the individual’s injured and uninjured areas shall be photographed as soon as practicable after first tending to the immediate needs of the injured party. Photographs shall be retained as evidence in accordance with current [department/office] evidence procedures. The photographs shall be retained until the criminal proceeding is completed and the time for any related civil proceeding has expired.

Canines used by law enforcement agencies are generally exempt from impoundment and reporting requirements. However, the canine shall be made available for examination at any reasonable time if requested by the local health department. The canine handler shall also notify the local health department if the canine exhibits any abnormal behavior after a bite (Health and Safety Code § 121685).
309.6 NON-APPREHENSION GUIDELINES
Properly trained canines may be used to track or search for non-criminals (e.g., lost children, individuals who may be disoriented or in need of medical attention). The canine handler is responsible for determining the canine’s suitability for such assignments based on the conditions and the particular abilities of the canine. When the canine is deployed in a search or other nonapprehension operation, the following guidelines apply. (a) Absent a change in circumstances that present an immediate threat to officers, the canine or the public, such applications should be conducted on-leash or under Coalinga Police Department
Coalinga PD Policy Manual
Canines
Copyright Lexipol, LLC 2023/03/07, All Rights Reserved.

Published with permission by Coalinga Police Department Canines - 5
conditions that minimize the likelihood the canine will bite or otherwise injure the individual, if located.
(b) Unless otherwise directed by a supervisor, assisting members should take direction from the handler in order to minimize interference with the canine. (c) Throughout the deployment the handler should periodically give verbal assurances that the canine will not bite or hurt the individual and encourage the individual to make him/herself known.
(d) Once the individual has been located, the handler should place the canine in a downstay or otherwise secure it as soon as reasonably practicable. 309.6.1 ARTICLE DETECTION
A canine trained to find objects or property related to a person or crime may be used to locate or identify articles. A canine search should be conducted in a manner that minimizes the likelihood of unintended bites or injuries.
309.6.2 NARCOTICS DETECTION
A canine trained in narcotics detection may be used in accordance with current law and under certain circumstances, including:
(a) The search of vehicles, buildings, bags and other articles. (b) Assisting in the search for narcotics during a search warrant service. (c) Obtaining a search warrant by using the narcotics-detection trained canine in support of probable cause.

A narcotics-detection trained canine will not be used to search a person for narcotics unless the canine is trained to passively indicate the presence of narcotics. 309.6.3 BOMB/EXPLOSIVE DETECTION
Because of the high risk of danger to the public and officers when a bomb or other explosive device is suspected, the use of a canine team trained in explosive detection may be considered.

When available, an explosive-detection canine team may be used in accordance with current law and under certain circumstances, including:
(a) Assisting in the search of a building, structure, area, vehicle or article where an actual or suspected explosive device has been reported or located. (b) Assisting with searches at transportation facilities and vehicles (e.g., buses, airplanes, trains).
(c) Preventive searches at special events, VIP visits, official buildings and other restricted areas. Searches of individuals should remain minimally intrusive and shall be strictly limited to the purpose of detecting explosives.
(d) Assisting in the search of scenes where an explosion has occurred and an explosive device or secondary explosive device is suspected.

Coalinga Police Department
Coalinga PD Policy Manual
Canines
Copyright Lexipol, LLC 2023/03/07, All Rights Reserved.

Published with permission by Coalinga Police Department Canines - 6
At no time will an explosive-detection trained canine be used to render a suspected device safe or clear.
309.7 HANDLER SELECTION
The minimum qualifications for the assignment of canine handler include:
(a) An officer who is currently off probation.
(b) Residing in an adequately fenced, single-family residence (minimum 5-foot high fence with locking gates).
(c) A garage that can be secured and accommodate a canine vehicle. (d) Living within 50 miles from the Coalinga City limits. (e) Agreeing to be assigned to the position for a minimum of three years. 309.7.1 FAILURE TO SUCCESSFULLY COMPLETE POST TRAINING
Any dog team failing POST canine certification and, if cross-trained, the California Narcotic Canine Association or other recognized and approved certification standards shall not be deployed in the field until certification is achieved. When practical, pending successful certification, the canine handler shall be temporarily reassigned to regular patrol duties. 309.8 HANDLER RESPONSIBILITIES
The canine handler shall ultimately be responsible for the health and welfare of the canine and shall ensure that the canine receives proper nutrition, grooming, training, medical care, affection and living conditions.

The canine handler will be responsible for the following:
(a) Except as required during appropriate deployment, the handler shall not expose the canine to any foreseeable and unreasonable risk of harm. (b) The handler shall maintain all [department/office] equipment under his/her control in a clean and serviceable condition.
(c) When not in service, the handler shall maintain the canine vehicle in a locked garage, away from public view.
(d) When a handler is off-duty for an extended number of days, the assigned canine vehicle should be stored at the Coalinga Police Department facility. (e) Handlers shall permit the canine coordinator to conduct spontaneous on-site inspections of affected areas of their homes as well as their canine vehicles to verify that conditions and equipment conform to this policy.
(f) Any changes in the living status of the handler that may affect the lodging or environment of the canine shall be reported to the canine coordinator as soon as possible.
(g) When off-duty, the canine shall be in a kennel provided by the City at the home of the handler. When a canine is kenneled at the handler’s home, the gate shall be secured Coalinga Police Department
Coalinga PD Policy Manual
Canines
Copyright Lexipol, LLC 2023/03/07, All Rights Reserved.

Published with permission by Coalinga Police Department Canines - 7
with a lock. When off-duty, the canine may be let out of the kennel while under the direct control of the handler.
(h) The canine should be permitted to socialize in the home with the handler’s family for short periods of time and under the direct supervision of the handler. (i) Under no circumstances will the canine be lodged at another location unless approved by the canine coordinator or Watch Commander.
(j) When off-duty, the handler shall not involve the canine in any law enforcement activity or official conduct unless approved in advance by the canine coordinator or Watch Commander.
(k) Whenever a canine handler is off-duty for an extended number of days, it may be necessary to temporarily relocate the canine. In those situations, the handler shall give reasonable notice to the canine coordinator so that appropriate arrangements can be made.
309.8.1 CANINE IN PUBLIC
The canine should be kept on a leash when in areas that allow access to the public. Exceptions to this rule would include specific law enforcement operations for which the canine is trained. (a) A canine shall not be left unattended in any area to which the public may have access. (b) When the canine vehicle is left unattended, all windows and doors shall be secured in such a manner as to prevent unauthorized access to the dog. The handler shall also ensure that the unattended vehicle remains inhabitable for the canine. 309.9 HANDLER COMPENSATION
The canine handler shall be available for call-out under conditions specified by the canine coordinator.

The canine handler shall be compensated for time spent in the care, feeding, grooming and other needs of the canine in accordance with the Fair Labor Standards Act (FLSA), and according to the terms of the collective bargaining agreement (29 USC § 207). 309.10 CANINE INJURY AND MEDICAL CARE
In the event that a canine is injured, or there is an indication that the canine is not in good physical condition, the injury or condition will be reported to the canine coordinator or Watch Commander as soon as practicable and appropriately documented.

All medical attention shall be rendered by the designated canine veterinarian, except during an emergency where treatment should be obtained from the nearest available veterinarian. All records of medical treatment shall be maintained in the handler’s personnel file. 309.11 TRAINING
Before assignment in the field, each canine team shall be trained and certified to meet current POST guidelines or other recognized and approved certification standards. Cross-trained canine teams or those canine teams trained exclusively for the detection of narcotics and/or explosives Coalinga Police Department
Coalinga PD Policy Manual
Canines
Copyright Lexipol, LLC 2023/03/07, All Rights Reserved.

Published with permission by Coalinga Police Department Canines - 8
also shall be trained and certified by the California Narcotic Canine Association (CNCA) or other recognized and approved certification standards established for their particular skills.

The canine coordinator shall be responsible for scheduling periodic training for all [department/ office] members in order to familiarize them with how to conduct themselves in the presence of [department/office] canines.

All canine training should be conducted while on-duty unless otherwise approved by the canine coordinator or Watch Commander.

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Authorize the Purchase/Upgrade of City Halland Police Departments Fire Control System
Meeting Date: Thursday, April 6, 2023
From: Marissa Trejo, City Manager
Prepared by: Sean Young, Police Commander
I. RECOMMENDATION:

Staff Recommends the Council approve the purchase of a new fire control/alarm system for City Hall and the Police Department.

II. BACKGROUND:

Over the last few years, the Police Department has had to repair the Ion Detectors in the jail due to inmates damaging them. This last time they were damaged, Johnson Controls was contacted to repair them, but found that the existing Ion Detectors are obsolete and are no longer in production and parts are no longer available for them. These Ion Detectors are crucialand a required piece of equipment in the jails to make sure the City will pass its annual fire jail inspections and state jail inspections.

Along with the Ion Detectors, the system itself is constantly sending trouble alarms into dispatch that there are issues with the system itself.

III. DISCUSSION:

In conducting research to find replacement detectors, it was found the detectors cannot be upgraded and made to fit current parts needed in the jail. It was recommended that the system itself be upgraded. This upgrade would affect both City Halland the Police Department since the fire control system is connected for the entire building.

Three companies were contacted to provide a quote for the upgrade, but only two have responded with quotes. The quotes only include upgrading the Fire Control System which is responsible for the fire alarms throughout the building.

The first quote was given by Siemens Industry, Inc. and willcost about $43,982.66 for the project. Of that $43,982.66, $28,076.60 will be City Hall's portion and the remaining $15,906.05 will be the Police Department's portion.

The second quote was given by HCI Systems, Inc. and willcost about $45,869. This quote was not broken down by each department.

IV. ALTERNATIVES:

None at this time. It is a failing piece of equipment that is required. We could keep the existing fire control system and not be able to make repairs when needed and risk losing the jail if City is in non-compliance, but strongly recommend against.

V. FISCAL IMPACT:

This is an unexpected budget item and will be fully funded through the General Fund of both City Hall and the Police Department. The total cost will be at least $43,982.66, depending on the decision of the Council.

The cost will be broken down to each respective department upon the Council's decision and final quoting prior to installation.

This cost does not include any issues the installers may come across during the installation of any equipment to make sure everything is up to current codes.

ATTACHMENTS:

File Name Description
Coalinga_PD-_Fire_Alarm_Panel_Replacement_ProposalR1.pdf Siemens Industry, Inc. Quote Coalinga_Police_Department_Estimate_12.15.22.pdf HCI Systems, Inc. Quote

PROPOSAL
Coalinga PD- Fire Alarm Panel Replacement

PREPARED BY
Siemens Industry, Inc. ("Siemens")

PREPARED FOR

CITY OF COALINGA

DELIVERED ON
October 26, 2022
Table of Contents
SIEMENS PROPOSAL ....................................................................................................... 3 Contact Information .............................................................................................. 3 Scope of Work ....................................................................................................... 4 Inclusions .............................................................................................................. 5 Exclusions ............................................................................................................. 5 Clarifications ......................................................................................................... 6 Pricing Breakout .................................................................................................... 7 Sell Price................................................................................................................ 8 Payment Terms...................................................................................................... 9 Terms and Conditions................................................................................................... 10 Terms & Conditions Link(s) .................................................................................. 10 Signature Page ............................................................................................................. 11 Signature Page .................................................................................................... 11

Proposal #: 7369522
Date: October 26, 2022
Contact Information
Sales Executive: Ronald Martinez
Branch Address: 653 W. Fallbrook Ave
Suite 104, CA 93711
Telephone: (661) 549-0151
Email Address: [email protected]
Customer Contact: Commander Sean Young
Customer: CITY OF COALINGA
Address: 155 W DURIAN AVE
COALINGA CA 93210-1911
Services shall be provided at: Coalinga Police Dept. & City Hall

Scope of Work
Siemens Industry, Inc. is pleased to provide a proposal to Coalinga Police Dept. This proposal is based upon upgrading the existing building fire alarm panel due to the current system trouble conditions and the panel no longer being supported by the factory. As part of the panel replacement the existing pull stations, area smoke detectors, modules and duct detectors will need to be replaced due to their incompatibility with the new fire alarm panel. The existing fire alarm horn/strobes and strobes will be utilized for this project and interfaced into the new system. In addition new strobes will be added in the city hall bathrooms per code requirements. During the site investigation it was discovered that the existing smoke detectors do not have electrical back boxes as required by code. This proposal includes installing electrical back boxes for the new smoke detectors. Siemens to provide and install the fire alarm control equipment and system devices as listed in this proposal. Siemens to program and commission the system. Siemens to pre-test the system and perform the necessary final testing with the Authority Having Jurisdiction. Siemens to provide as built drawings and product submittals for the project.

California State Contractor Information:

CSLB #758796, DIR #1000002447

Inclusions

1. Engineering, Submittals and shop drawings.

2. Smoke detector electrical back box rough-in.

3. Project management and field technicians for Siemens scope of work.

4. Termination of devices and equipment provided by Siemens.

5. System programming and commissioning.

6. Pretest and Final testing with the Authority Having Jurisdiction.

7. Use Tax.

8. Freight.

9. One (1) year parts and labor warranty.

10. Operation & Maintenance manuals.

11. As-built drawings.

Exclusions

1. Plan check and permit fees.

2. Painting and patching.

3. Patching or repairing of HVAC ducting.

4. Moving equipment to gain access to our work.

5. Connecting third party equipment not provided by Siemens.

6. HVAC pressure differential or air velocity testing.

7. Provision/Installation or adjustment of sprinkler water flow and valve tamper switches.

8. Any additional testing after acceptance test has been approved.

9. Payment or performance bonds and or bond fees.

10. Per Project Aggregate Insurance.

11. Fire watch or fire watch fees.

Clarifications

1. This proposal is based upon Siemens receiving electronic CAD files to aid in the development of the required installation drawings. Any cost associated with providing these files is not included in this proposal.

2. This proposal is to be attached to the final contract.

3. Per Project Aggregate costs are not included in this proposal.

4. Any additional equipment required by the Authority Having Jurisdiction is not included in this proposal.

5. This proposal assumes complete access will be given to Siemens in all necessary areas in order to perform the scope of work as outlined in this proposal. Any restrictions encountered may cause lost time and inhibit productivity. Excessive lost time may result in additional charges.

6. Any additional testing required due to no fault of Siemens is not included in this proposal.

7. This proposal does not include any additional labor or trips required for a phased project.

8. This proposal is based upon a normal (8) hour work day from 8:00am to 5:00pm Monday through Friday.

9. This proposal is based upon prevailing wage rates.

10. Price validity for this quotation shall be 30 days from receipt of the offer from Siemens. Thereafter, if the price for transportation/steel/copper/plastic/labor/other increases more than 10% as reflected by CRU/IHS Markit/CMAI/COMEX market index, then Siemens may increase the Contract Sum or apply a temporary surcharge to Customer accordingly.

Pricing Breakout
Police Dept. Sell Price
Total $15,906.05
Panel
Qty ID Description
1 S54400-C4-A1 252-point system with 170W power supply and standard operator interface 1 S54400-C51-A1 Black 2 Height Unit 1 Window Enclosure
1 S54400-A63-A1 Dialer module (DACT)
1 S54400-A39-A1 RS485 class A module (iso.)
1 S54400-F68-A1 Remote terminal (key, bl)
Devices
Qty ID Description
11 S54320-F4-A1 Smoke detector
11 500-094151 DETECTOR BASE ASSY
1 S54370-B2-A1 DUAL INPUT MON MOD WITH ISOLATOR
1 S54321-F7-A1 Address, single act MPS Isolation
1 A7F30049217 Fire Document Box with Siemens logo
City Hall Sell Price
Total $28,076.60
Devices
Qty ID Description
32 S54320-F4-A1 Smoke detector
16 500-094151 DETECTOR BASE ASSY
16 S54319-B23-A1 Duct housing with relay
16 500-649712 5 FT SAMPLING TUBE
5 S54321-F7-A1 Address, single act MPS Isolation
2 S54329-F15-A2 ST,CLG,RED,FIRE

Sell Price
Total Quote Price $43,982.66
This price is firm for 30 days from the date of this proposal.

Payment Terms
Payment Terms Acceptance Agreement
The total price of: $43,982.66 and the estimated return on investment are based on the items outlined in this proposal. ANY STATEMENTS MADE HEREIN REGARDING SAVINGS THAT MAY BE ACHIEVED BY IMPLEMENTING THE SERVICES OFFERED IN THIS PROPOSAL ARE ESTIMATES ONLY. NO WARRANTY, EITHER EXPRESSED OR

IMPLIED, SHALL BE CONSTRUED TO ARISE FROM SUCH STATEMENTS, NOR SHALL SUCH STATEMENTS BE

CONSTRUED AS CONSTITUTING A GUARANTEE BY SIEMENS THAT SUCH SAVINGS WILL OCCUR IF THE SERVICES ARE IMPLEMENTED.

The Buyer acknowledges that when accepted by the Buyer as proposed by Siemens Industry, Inc., this Proposal and the Siemens RAM Projects Business Standard Terms and Conditions, (together with any other documents incorporated into the forgoing) shall constitute the entire agreement of the parties with respect to its subject matter. BY EXECUTION HEREOF, THE SIGNER CERTIFIES THAT (S)HE HAS READ ALL OF THE

TERMS AND CONDITIONS AND DOCUMENTS, THAT SIEMENS OR ITS REPRESENTATIVES HAVE MADE NO

AGREEMENTS OR REPRESENTATIONS EXCEPT AS SET FORTH THEREIN, AND THAT (S)HE IS DULY AUTHORIZED TO EXECUTE THE SIGNATURE PAGE ON BEHALF OF THE BUYER.

Proposal is valid for thirty (30) days from the delivery date of October 26, 2022. Payment is due within 30 days of invoice date.

Payment Terms: 25% mobilization in advance, progress payments Total: $43,982.66

Terms & Conditions Link(s)
Terms and Conditions (Click to download)
Terms & Conditions (Restricted)
(www.siemens.com/standard-terms-project)
Price Escalation. If, during the term of this Contract, the price of various materials or labor or logistics are increased as reflected by CRU/IHS Markit/CMAI/COMEX market index, then Siemens may increase the Contract Sum or apply a surcharge to Customer accordingly.

As a result of the global Covid-19 Virus outbreak, temporary delays in delivery, labor or services from Siemens and its sub-suppliers or subcontractors may occur. Among other factors, Siemens' delivery is subject to the correct and punctual supply from sub-suppliers or subcontractors, and Siemens reserves the right to make partial deliveries or modify its labor or services. While Siemens shall make every commercially reasonable effort to meet the delivery or service or completion date mentioned above, such date is subject to change.

Attachment A
Riders (Click on rider below to download)
SI Fire Life Safety Rider
(www.siemens.com/rider-fls)
SI Mass Notification Rider
(www.siemens.com/rider-mass-notification)
SI Monitoring Rider
(www.siemens.com/rider-monitoring)
SI Software License Warranty
(www.siemens.com/rider-software-license)
SI Consulting Rider
(www.siemens.com/rider-consuling)

Signature Page
Proposed by: Accepted by:

Siemens Industry, Inc.
______________________________________
Company

CITY OF COALINGA
_____________________________________
Company
Ronald Martinez
______________________________________
Name
_____________________________________
Name (Printed)
7369522
______________________________________
Proposal #
_____________________________________
Signature
$43,982.66
______________________________________
Proposal Amount
_____________________________________
Title
October 26, 2022
______________________________________
Date
_____________________________________
Date
_____________________________________
Purchase Order #

HCI Systems Inc.

CA State Contractors License #905493, DIR# 1000000046
Ontario ● San Diego ● Irvine ● Pasadena ● Fresno ● Pleasanton ● Sacramento (877) 331-2084 | www.hcisystems.net

CITY OF COALINGA POLICE DEPARTMENT
270 N SIXTH STREET
COALINGA, CA 93210

FIRE ALARM SYSTEM
Spec Section: NOT APPLICABLE
PREPARED FOR:

CITY OF COALINGA POLICE DEPARTMENT

SEAN YOUNG
270 N SIXTH STREET
COALINGA, CA 93210
(559) 935-1525 EXT 138
[email protected]
PREPARED BY:

HCI Systems Inc.

KARLA HERNANDEZ
3742 W GETTYSBURG AVE
FRESNO CA 93722
(559) 939-1136
[email protected]
DATE SUBMITTED:

January 31, 2023
HCI Systems Inc. proposes to install the system(s) as described below.

This proposal is based on: DESIGN / BUILD
Dated
Drawings Section Through: Addenda: NOT APPLICABLE NOT APPLICABLE Spec Section Through: Addenda: NOT APPLICABLE NOT APPLICABLE

FIRE ALARM PROPOSAL

SCOPE OF WORK

GENERAL INCLUSIONS
This proposal includes Prevailing Wage labor rates per specification. PLA or PSA labor agreements will not be signed.

Applicable taxes and freight.

This proposal is valid for (30) days from the date of this proposal.

The Prices quoted herein are subject to increase due to any material and/or labor escalations. A 30 day written notice of an increase shall be provided to the Customer prior to the implementation of any increase. Notwithstanding anything to the contrary, Customer understands and agrees that we is not responsible or liable for any supply chain, shipping, material, or any parts and/or equipment manufacturing delays. We will keep customer reasonably informed of such delays should they occur.

Please note that due to national supply chain issues we are experiencing backorders on materials across the board so the sooner it is ordered the sooner we can get an ETA on any backordered product if applicable. Product distribution is first come first serve so please be proactive on getting your orders into me. Further fire department approval is ranging from 30-45 days.

Here are our lead times as of right now:
1-2 weeks for submittals / drawings
30-45 days for approval from AHJ/FM
2-16 weeks for product procurement
2-4 weeks for install depending on availability
1-3 days for testing/commissioning
Notwithstanding anything to the contrary, once HCI places its orders for materials, HCI shall not be responsible in anyway for manufacturer/supplier/supply chain delays for materials.

Data submittals can be provided 2-4 weeks after this proposal is executed by Customer.

Engineered drawings are provided only if expressly listed below. AutoCAD backgrounds must be provided by Customer. Engineering drawings cannot be scheduled until AFTER receipt of AutoCAD backgrounds from Customer.

Current lead time for the preparation of those drawings is 4-6 weeks subject to increase depending on current workload.

GENERAL EXCLUSIONS
No work shall commence until Customer signs this proposal indicating acceptance of terms.

Any and all Demo work.

Any and all Parking fees.

Any and all Grounding and Bonding systems.

Any and all Ground boxes and Combo boxes.

Any and all Specialty back box mounting.

HCI Systems Inc. Page 2 of 6
120VAC power, fire-rated backboards, trenching, backfill, outdoor or underground raceway, fire caulking, penetrations through rated-structure, X-ray or sonar of slabs or coring.

Installation of all system and riser terminal cabinets, which shall be installed by Electrical Contractor.

Any and all BIM Modeling (backgrounds must be provided in AutoCAD or DXF format for shop drawings) We reserve the right to eliminate in our design, and prior to plan check approval, any equipment shown on the bid documents that is not required to meet the minimum design/build Code requirements and without any credit to the contract amount.

Where the systems must interface with work of other trades the scope is limited to the information as shown on the bid documents at bid time. Changes and additions made by such trades which are not shown on the bid documents after the bid date shall be subject to Change Order. We shall have the right to request the original contract scope of work for any trade interfacing with the Systems to determine if such changes are beyond their initial scope of work.

Any and all asbestos containment and/or abatement.

Any and all Seismic calculations. Seismic mounting details will be shown on shop drawings as required. Structural engineers review stamp is excluded.

Any and all Painting, patching, access hatches, fire or sound caulking and fire stopping.

Lifts and Podium type ladders. Access to any raceway, conduit, junction box or device that cannot be safely reached from a 12 foot ladder shall be furnished by others. This includes throughout installation, testing and the contract warranty period.

System control panel cabinets, annunciator cabinets and power supply cabinets shall be provided but not installed.

Installation by the Electrical Contractor.

This proposal excludes plan check, permit and inspection fees. Installation drawings and submittals shall be furnished to the contractor for approval after this proposal is executed by Customer (Please see estimated plan check fees below). Plan check fees are estimated only. If actual fees are higher, it is agreed reimbursement for added cost shall be submitted and paid for by the customer.

FIRE ALARM SCOPE OF WORK
The fire alarm system shall be furnished and installed with OPEN WIRE to a partial raceway to be provided by others.

All conduit, junction boxes, outlet boxes and outlet rings are excluded and shall be furnished and installed by others.

We will use all existing wiring and conduits/boxes.

Any and all 2-hr fire rated wire, shafts, raceways, walls, enclosures, doors or any other 2-hr fire rated protection.

FIRE ALARM SCOPE

DESIGN/BUILD
This proposal is based upon replacing all components on a one for one basis only. IT does nto include bringing the system up to current codes and regulations.

A design/build system is being furnished as specified. This bid is based on job walk and testing report only.. Should additional devices be required for any reason they shall be provided at additional cost.

Any and all existing alarms, supervisory, and troubles on existing panel(s). (It is assumed that any existing panels that will be added to, shall be clear of all off normal events. If panel is not clear at time of additions, no responsibility shall be assumed or taken to fix existing conditions unless and until Customer issues a change order with the extra costs necessary to clear the panel(s).) Excludes any and all 2-hr fire rated shafts, raceways, walls, enclosures, doors or any other 2-hr fire rated protection.

HCI Systems Inc. Page 3 of 6
The following is a list of system components to be furnished based on the bid documents and the items listed above:

FIRE ALARM SYSTEM
QTY. DESCRIPTION
1 FIRE ALARM CONTROL PNL (250 PT) W/DACT/BATT (IO1000)
1 REMOTE LCD ANNUNCIATOR
1 CELLULAR DIALER
8 LED STROBE, MULTI-CANDELA WHITE
14 HORN W/MULTI-CANDELA LED STROBE, WHITE
3 UNIVERSAL MOUNTING PLATE, 10 PACK
6 MANUAL PULL STATION, INTELLIGENT DOUBLE-ACTION
43 MULTI-CRITERIA SMOKE DETECTOR
43 SMOKE/HEAT/CO DETECTOR BASE, INTELLIGENT
16 DUCT DETECTOR, INTELLIGENT
16 DUCT DETECTOR SAMPLE TUBE, 36"
1 MONITOR MODULE, DUAL POINT
2 MONITOR MODULE, DUAL POINT (PANEL MT)
1 SURGE SUPPRESSOR (120VAC PANEL POWER)

LOT INSTALLATION DRAWINGS & SUBMITTALS
FIRE ALARM (NO PLAN CHECK FEES):

BUDGETARY PERMIT, PLANCHECK, & FIRE INSPECTION FEES:

TOTAL PROPOSAL COST W/PLAN CHECK FEES:

EXCLUDED
$ 45,869
$ 45,869
Duct smoke detectors shall be provided on the supply side of all AC units that exceed 2,000 CFM (if area smoke detection is not present). Relays shall be provided for shutdown of these units.

This proposal includes required relays for shutdown of mechanical equipment. Final termination to mechanical equipment shall be provided by others. HCI shall exclude duct detectors, monitoring modules, control or supervise any FSD’s, relays for global shutdown of HVAC units sampling tubes, and remote test stations shall be excluded from this proposal.

Power for duct detector that is furnished and installed by others is excluded.

Smoke control system is excluded.

This proposal includes a Cellular dialer (DACT) for connection to a 24 hour off-site monitoring facility.

Programming shall be provided at an additional cost if the owner selects to utilize a monitoring service other than that provided as part of this proposal. Monitoring is excluded. A seperate monitoring agreement will be provided. Any mutli-phased testing/commissioning is excluded. Testing/commissioning shall be completed in one trip.

This proposal excludes magnetic door holders and magnetic door holder power. Magnetic door holder release modules are included. Connection and mounting of the magnet portion of any magnetic door holders is included.

The Hardware Contractor shall mount the swivel portion to the door and make final adjustments to the door.

Special door holder/closers, roll down doors, Won doors, or other smoke barriers shall be furnished and installed by the Hardware Contractor. This proposal includes making connections only. Where these units are provided with power supply or control units the Electrical Contractor shall provide local power as required.

This proposal excludes sprinkler waterflow and tamper switches and adjustment of these switches. 120VAC fire sprinkler bell is excluded and shall activate from Form C dry contacts on waterflow switch furnished and installed by others on riser. Sprinkler Monitor Modules are included.

Duct detectors will be furnished and installed by as part of the fire alarm system.

Any air velocity measurements required by inspectors shall be provided by the Mechanical Contractor and are excluded.

HCI Systems Inc. Page 4 of 6
The Contractor will not be bound to any labor agreements unless the Contractor independently executes such agreements.

The person executing this Agreement on behalf of Customer represents and warrants that they are authorized to do so by Customer to bind Customer to all terms herein. As a further inducement to the Contractor to enter into this Agreement, the person executing this Agreement agrees to guarantee the performance of Customer herein and to be personally liable for any payments not made by Customer.

The Parties acknowledge that this Agreement is the result of good faith negotiations between the Parties through their respective counsel. Any statute or rule of construction that any ambiguity is to be resolved against the Party that caused such an ambiguity shall not be employed in the interpretation or enforcement of this Agreement.

This Agreement may be executed in counterparts, each of which shall be deemed an original, and all of which taken together shall constitute one and the same instrument. In addition, the Parties agree that facsimile and/or electronic signatures shall be acceptable to evidence the Parties’ assent to this Agreement and are deemed equivalent to original “wet ink” signatures for all purposes under this Agreement.

If applicable, in order to proceed with design, the Contractor must have a hard copy of all relevant current contract drawings and specifications.

CAD files for contract drawings are not acceptable.

The Contractor will not accept any deduction or back charge without a valid reasonable written notice to the Contractor. The Contractor must provide written acceptance to the back charge or deduction.

If Customer requires special wording for Waiver Of Subrogation Certificate, Customer shall request in writing such Certificate from the Contractor and Customer agrees to add and pay $300 to the proposed cost herein.

This proposal is based on the published project schedule at bid time. Any changes or delays to the project schedule not within the Contractors control will be subject to additional charges.

The liability for any work requested by Customer to be performed, prior to the Contractor obtaining plan check approval, shall be the sole responsibility of Customer/company requesting said work. Such requests must be made in writing.

This proposal includes electronic copies in PDF of submittals and drawings only, unless otherwise specified in specifications. If Customer requires hardcopy of drawings it shall be subject to additional cost.

Any changes to the project beyond the bid documents for any reason whatsoever outside of the Contractor’s control, whether caused by Owner revisions or construction modifications, are subject to Change Order.

The Contractor shall have the right to terminate this Agreement for any reason, with or without cause, and at any time upon providing a 30-days written notice to Customer. In such event, the Contractor shall provide a credit to Customer for work not performed and such credit shall be the sole and exclusive remedy to Customer.

By issuing a contract to the Contractor to perform the work proposed herein, Customer hereby agrees that this proposal and all items contained within is made part of and incorporated in said contract issued for the performance of this work.

This proposal is based on the Contractor's standard insurance coverage. Any requests for additional coverage beyond the Contractor's standard limits shall be subject to additional charges unless specifically included above. Copies of Contractor’s standard insurance coverage are available upon request.

A bond is not provided for this project. If a bond is required by the Customer, it shall be requested by Customer in writing prior to the issuance of a contract. The additional cost of said bond shall be added to the price quoted herein. The Contractor’s current Bond Rate is 1.5%.

General Conditions and Clarifications
Invoicing will be submitted on a monthly basis based on percent of work completed. Payments are due within 30 days after submission of an invoice. Overdue payments shall bear interest at the rate of 1.5% per month from the date on which payment is due until paid.

If any arbitration or action at law or equity shall be brought on account of this Agreement or to enforce or interpret any of its provisions, the prevailing party shall be entitled to recover from the other party its actual attorneys' fees, which shall be made a part of any award or judgment rendered.

HCI Systems Inc. Page 5 of 6
Company: CITY OF COALINGA POLICE DEPARTMENT
Signature:

Printed Name:

Title:

Date:

Respectfully Submitted By:

KARLA HERNANDEZ
If applicable, the Contractor requires a reasonable amount of time to pretest the entire system including interface with other trades. Failure of other trades to complete their work in a timely manner which causes the Contractor to incur additional expenses to meet the construction schedule will be subject to additional charges.

If applicable, all work (installation, testing and inspections) shall be scheduled during regular business hours only. Any work or inspections scheduled outside regular business hours will be subject to additional charges.

If applicable, the Contractor will be responsible for scheduling system related inspections. System inspections scheduled by others, resulting in additional cost to the Contractor, shall be subject to additional charges.

If applicable, the Contractor shall make every reasonable attempt to obtain a timely plan check. However, the Contractor is in no way responsible for any delays whatsoever due to plan check officials or procedures.

HCI Systems Inc. Page 6 of 6

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Authorize Assistant City Manager to Execute a Contract with Expert Painting and Coatings to Perform Floor Polishing and Finishing at the Water Treatment Plant Meeting Date: Thursday, April 6, 2023
From: Marissa Trejo, City Manager
Prepared by: Sean Brewer, Assistant City Manager
I. RECOMMENDATION:

Staff is seeking authorization from the City Council to execute a contract with expert paintings and coatings to grind, polish and finish the floors at the water treatment facility.

II. BACKGROUND:

The water treatment facility was orginally constructed in 1970 and the floors in the control room, filter buildings, hypo room and pump house are made of concrete but have began to show their age. Expert painting and coatings offers a service that would grind the surface to remove contaminants, oil, grease, dirt and dust and then apply a polished finish.

III. DISCUSSION:

There are 4 locations at the water treatment plant that need attention. The control room, filter buildings, hypo room and pump house. The control room and filter buildings will receive the grind and polish treatment where the hypo room and pump house will receive an epoxy finish due to the chemicals that are used in those rooms. In addition, the control room entrance will have the city logo added (as seen in the proposal).

IV. ALTERNATIVES:

Do not authorize the City to proceed with this maintenance project - staff does not recommend.

V. FISCAL IMPACT:

The totalcost of this project is $40,161.00 which willcome from the building repairs and maintenance fund.

This item willexceed the budgeted amount however, the City will not be undertaking the alum sludge removal in FY23 where $100,000 was budgeted and will not be used.

ATTACHMENTS:

File Name Description
Flooring_Proposal_3-14-2023.pdf Flooring Proposal 3-14-2023

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Adopt Resolution No. 4150 related to the Emergency Work Declaration Regarding the Repair and Restoration of the Water Treatment Plant Clarifiers in Accordance with California Public Contract Code 22025 and 22050
Meeting Date: Thursday, April 6, 2023
From: Marissa Trejo, City Manager
Prepared by: Larry Miller, Public Works & Utilities Coordinator I. RECOMMENDATION:

Adopt Resolution No. 4150 related to the Emergency Work Declaration Regarding the Repair and Restoration of the Water Treatment Plant Clarifiers in Accordance with California Public Contract Code 22025 and 22050.

II. BACKGROUND:

On March 7
th
, 2023, an inspection of the internal gears of the clarifier of basin two revealed that the arm has become inoperable and is need of immediate repair.

III. DISCUSSION:

Clarifiers are a part of the sedimentation process in water treatment. They are located within large sedimentation basins, of which we have three. They are an integralcomponent of the water treatment process, as they remove particles that have been removed from suspension in the water column. In basin number two, there are two clarifiers that perform this process.

During a routine inspection of the clarifier in basin two, it was found that the internal workings of one of the clarifier drives has failed. There was also some concern for the second, as they are the same age and of similar construction.

Staff immediately consulted with engineers and located a qualified firm (RSG - proposalattached) who can perform the work under an emergency basis as allowed by California Public Contract Code. The attached resolution must pass with a 4/5ths vote. Should it fail to do so, staff will be required to begin the informal bidding process. This will lengthen the timeline for repair approximately 90 – 120 days resulting in the repair occurring during a peak demand period which could effect water quality leaving the plant.

Should the repair occur during peak demand, the consequences would be the following:

Failure of the sedimentation process, which could result in treatment technique violations.

Could initiate a chain reaction that would affect treatment quality and potentially fail further metrics monitored by the State.

Increase in overtime wages to mitigate the potential treatment quality issues related to not having effective sediment removal.

IV. ALTERNATIVES:

Do not adopt Resolution No. 4150, and pursue the completion of the work through the informal bidding process. – NOT RECOMMENDED
V. FISCAL IMPACT:

The cost for the repair is $117,783.00. This is an unbudgeted expense, and will be taken out of the water enterprise fund. However, the water enterprise does have the cash balance to undertake this effort.

ATTACHMENTS:

File Name Description
RSG_Drive_Rebuild_Proposal-_Coalinga__CA_Q124229_1.pdf RSG Drive Repair Proposal Resolution_No._4150(Clarifier_Emergency_Work).pdf Resolution No. 4150 New Clarifiers - Replacement Drives – Dorr-Oliver ODS Pumps – Turn-key Labor – Factory Parts – Rotary Distributors – Drive Rebuilds Rebuild-it Services Group
A Sentry Equipment Company
4188 W Nike Drive
West Jordan, Utah 84088
www.rebuild-it.com
PROPOSAL DATE: March 15, 2023 PROPOSAL NUMBER: Q124229
PREPARED FOR:

City of Coalinga WTP
Coalinga, CA
Attention: Jared Salona
PH: 559-341-9613
E-Mail: [email protected]
SCOPE OF WORK:

Rebuilding of Walker 42” drive(s) options with labor services.

PREPARED BY:

Rebuild-it Services Group
A Sentry Equipment Company
4188 West Nike Drive
West Jordan, Utah 84088
Terry A. Reyburn
Direct: (385) 235-6924
Mobile: (801) 828-5369
E-Mail: [email protected]
Website: rebuild-it.com
LOCAL REPRESENTATIVE:

Crowley Company
15861 Business Center Drive
Irwindale, CA 91706
ATTN: Mike Anderson
626.277.9942
PROJECT SUMMARY:

Rebuild-it Services Group, LLC. (RSG) is pleased to offer the following proposal to rebuild existing Walker 42” drive units for an existing 100’ x 50’ water treatment tank. We are also providing our optional turn-key labor services.
2 Proposal No. Q124229
DRIVE REBUILD SCOPE OF WORK:

We include the following:

Rebuilding of the 42” Walker drive unit(s).
• Disassemble and inspect the drive unit
• Steam clean and evaluate all parts
• Provide an inspection report indicating the condition of the parts and provide a final recommendation for the drive rebuild. • Blast and clean and all major reused parts for the drive unit; which includes the main gear, base or housing(s), pinion, worm gear, end cap and covers.
• Replace all wear items; such as bearings, seals, gaskets, keys, retaining rings, gauges, site glasses, piping and fasteners. • Replace motor drive assembly consisting of a ¾ hp gearmotor, chain, guard and sprockets.
• Rebuild the torque control device.
• Machine and polish all re-useable parts as needed.
• Re-assemble, paint, inspect and test the drive unit.
• Painting: Inside and out. (2) coats Tnemec epoxy N69F paint @ 3- 5 mils each coat. SSPC-6 blast and metal prep is applied. • Freight to and from the job site.
• Warranty on parts and workmanship.

Items that are not included:
• Loading and offloading of the drive
• Major components that are typically re-used as part of the rebuild scope. Pinions, gears, housings, shafts and covers will be re-used as part of a standard rebuild. If these items are damaged and cannot be re-used, then the price of these individual components will be added to the order.
• Lubricants (oil to be provided by the customer)
Note: This pricing is based on a typical (standard) rebuild and does not include the replacement of major components, i.e. gears, precision bearing, pinion, housings and covers. If any other these items are deemed to be replaced, there will be an additional charge for these item(s). 3 Proposal No. Q124229
RSG DRIVE UNIT PREMIUM THREE LAYER COATING SYSTEM:
• Rebuild-it’s unique coating system provides a durable coating on the drive unit that is superior to what is typically provided. All exterior drive unit surfaces:
• Blast cleaned to SSPC-SP6
• Prime coat: Tnemec Hi-Build Epoxy to a dry film thickness of 4.0 to 6.0 mils. Color:

Pencil Gray
• Final coat: UV protected industrial grade polyurethane coating to a dry film thickness of 6.0 mil minimum. Color: Pencil Gray
All interior surface except for machined surfaces and gear faces:
• Power cleaned and then coated with a Tool Crib red insulating varnish. • All machined surface will be coated with LPS 3 Rust Inhibitor All reducers and motors will have the manufactures standard finish.

Refurbished Walker Drive Unit by Rebuild-it
EXCLUDED ITEMS FROM SCOPE OF SUPPLY:
• Electrical controls, mounting plates, brackets, conduit, wiring, mounting channels, light posts, photocells, etc.
• Lubricating oils / greases
• Bi-metallic protection for aluminum handrail, floor plating. • Parts not mentioned above
RSG Drive Rebuild Video (click picture below)
4 Proposal No. Q124229
RSG TURN-KEY LABOR SERVICES:
• The scope of work for this project is as follows:
• Site mobilization and travel time to the job site.
• Removal of bridge and drive unit
• Transportation of drive to RSG rebuild facility
• Drive Rebuild (as described above)
• Transport back to job site
• Re-Installation of drive unit(s).
• Crane, mats, rigging equipment as needed.
• Rake and drive leveling.
• Touch up paint only
• Provide assistance during start-up & testing
• Provide all required confined space entry equipment,
hoisting & rigging.
• A foreman/safety QC manager will be on site
throughout the project.
• Work to be performed in two (2) mobilizations.
• Demobilization of personnel and equipment.
• Field service start-up and check out services.

This proposal excludes the following items:
• Electrical disconnect and reconnect
• Permits, fees, and/or stamped engineering documents
• Provision of Full-Time Safety & QA/QC manager.
• Overtime premiums or weekend work
• Temp facilities including porta-johns and disposal bins. • Concrete demolition and/or repair.
• Covered tank or dome: Removal of dome or access panels. • Grouting of the tank or concrete work.
• Assumes reasonable access to basins.
• No coating on site- touch up paint only if needed.
• Prevailing wage
• Hazardous material abatement, handling and/or disposal. • Any work not specifically included.
• Draining and cleaning of the tank
• Disposing of old debris/parts.
• Lubrication for drive unit.
5 Proposal No. Q124229
PRICING OPTION FOR ONE DRIVE:

Pricing to rebuild one (1) drive unit as described above…………………………..…….$27,456.00 Pricing for turn-key labor services for one (1) drive as described above…………$59,952.00 Total $87,408.00
PRICING OPTIONS FOR BOTH DRIVES AT THE SAME TIME:

Pricing to rebuild two (2) drive units as described above……………………………….$49,306.00 Pricing for turn-key labor services for two (2) drives as described above………..$68,477.00 Total $117,783.00
Note: based on removing, rebuilding and re-installing both drives at the same time.

Pricing option for a rebuilt worm gear assembly…………$4,890.00 each (based on inventory at the time of order)
SCHEDULE:

Drive Rebuild: 4-6 weeks (depending on condition of the drive) Labor services: 1-3 days on site per mobilization.

Please be sure to reference this quotation number and date on your purchase order.

Remit order to:

Sentry Equipment Company
P.O. Box 1493
West Jordan, Utah 84084
Attention: Candace King, [email protected]
PRICING AND PAYMENT TERMS:

We appreciate the opportunity to offer our parts & services. Upon receipt of an order, we assure you of our continued interest and service. RSG will provide the best service possible to ensure we exceed your expectations. The actual lead-times are based on the schedule and inventory at the time of ordering as lead times are subject to change according to the current job schedule.

This proposal, including all terms and conditions contained herein, shall become part of any resulting contract or purchase order. Changes to any terms and conditions, including but not limited to Approved if required.
6 Proposal No. Q124229
submittal and shipment days, payment terms, and escalation clause shall be negotiated at order placement, otherwise the proposal terms and conditions contained herein shall apply.

Terms: If not outline otherwise in the proposal, terms for the parts and/or equipment are 100% due after shipment or service is completed. Net 30 days from shipment or after service is completed. If the project exceeds $50,000.00 for materials, then the payment terms are 50% up front for engineering and raw materials and 50% due shipment, still net 30 days. The prices are good for 60 days.

Sales Tax: No sales taxes, use taxes, or duties have been included in our pricing. We are required to collect sales tax for the following states: Utah, California, and Washington. If you are not tax exempt, please remit taxes directly to the governing authorities.

Freight: Prices quoted are F.O.B. shipping point with freight prepaid and shipped to a readily accessible location nearest to the jobsite, unless otherwise indicated, unless otherwise noted. All claims for damage or loss in shipment shall be initiated by purchaser.

Shipment: Shipping times noted within this proposal are estimated and will be finalized once an order has been received and accepted.

Field Service: Prices do not include field service unless noted in the rebuild scope of work description. Additional field service is available at $1,200.00 per day plus expenses.

Carbon and Stainless-Steel Escalation: Any material price increase from the proposal date to material procurement that is greater increase from the stated price of more than 5% are herein subject to price escalation. The escalation shall be based on the increase of cost, without additional profit. Any revisions or changes requested by the customer will be priced on a case-by-case basis. The steel pricing and escalations are based on the material index located at www.steelbb.com.

WARRANTY & TERMS AND CONDITIONS:

Parts and/or Equipment manufactured or rebuilt and sold by Rebuild-it Services Group, once paid for in full, is backed by the following warranty:

For the benefit of the original user, RSG warrants all new parts and equipment sold or rebuilt by RSG, LLC. to be free from defects in material and workmanship, and will replace or repair, F.O.B. its factories or other location designated by it, any part or parts returned to which RSG’s examination shall show to have failed under normal use and service by the original user within three (3) years following initial start-up, or three (3) years and six (6) months from shipment to the purchaser, whichever occurs first, unless otherwise mentioned.

Such repair or replacement shall be free of charge for all items except for those items such as resin, filter media and the like that are consumable and normally replaced during maintenance, with 7 Proposal No. Q124229
respect to which, repair or replacement shall be subject to a pro-rata charge based upon RSG’s estimate of the percentage of normal service life realized from the part. RSG’s obligation under this warranty is conditioned upon its receiving prompt notice of claimed defects, which shall in no event be later than thirty (30) days following expiration of the warranty period, and is limited to repair or replacement as aforesaid.

This warranty is expressly made by RSG and accepted by purchaser in lieu of all other warranties, including warranties of merchantability and fitness for particular purpose, whether written, oral, express, implied, or statutory. RSG shall not be liable for normal wear and tear, corrosion, or any contingent, incidental, or consequential damage or expense due to partial or complete inoperability of its equipment for any reason whatsoever.

This warranty shall not apply to equipment or parts thereof which have been altered or repaired outside of a RSG factory, or damaged by improper installation, application, or maintenance, or subjected to misuse, abuse, neglect, accident, or incomplete adherence to all manufacturer’s requirements, including, but not limited to, Operations & Maintenance Manual guidelines & procedures. When buying a drive or drive rebuild, if the drive control has not been hooked up or disabled, the warranty on the drive is not valid. If the recommended or equivalent oil is not used or correct quantity is not applied, it will void the warranty. It is the customers responsibility to grease and lubricate the drives, if this is not done on a regular basis it will void the warranty.

This warranty applies only to equipment made or sold by Rebuild-it Services Group, LLC (RSG). RSG makes no warranty with respect to parts, accessories, or components purchased by the customer from others. The warranties which apply to such items are those offered by their respective manufacturers.

CONFIDENTIALITY:

All the information in this quotation is confidential and has been prepared for your use solely in considering services described. Transmission of all or any parts of this information to others or use by you for other purposes is unauthorized without our written consent.

TERMS AND CONDITIONS:

Terms and Conditions appearing in any order based on this proposal which are inconsistent herewith shall not be binding on Rebuild-it Services Group (RSG). The sale and purchase of equipment described herein shall be governed exclusively by the foregoing proposal and the following provisions:

1. SPECIFICATIONS: RSG is furnishing its standard equipment as outlined in the proposal and as will be covered by final approved drawings if applicable. The equipment will, however, meet the general intention of the mechanical specifications of these documents.

2. ITEMS INCLUDED: This proposal includes only the equipment specified herein and does not include erection, installation, accessories, nor associated materials such as controls, piping, etc., unless specifically listed.

3. PRICE AND DELIVERY: All selling prices quoted are subject to change without notice after 30 days from the date of this proposal unless specified otherwise. Unless otherwise stated, all prices are F.O.B. RSG or its supplier’s shipping points. All claims for damage, delay or shortage arising from such equipment shall be made by Purchaser directly against the carrier. When shipments are quoted F.O.B. job site or other designation, Purchaser shall inspect the equipment shipped, notifying RSG of any damage or shortage within forty-eight hours of receipt, and failure to so notify RSG shall constitute acceptance by Purchaser, relieving RSG of any liability for shipping damages or shortages.
8 Proposal No. Q124229

4. PAYMENTS: All invoices are net 30 days. Delinquencies are subject to a 1.5 percent service charge per month or the maximum permitted by law, whichever is less on all past due accounts. Pro rata payments are due as shipments are made. If shipments are delayed by the Purchaser, invoices shall be sent on the date when RSG is prepared to make shipment and payment shall become due under standard invoicing terms. If the work to be performed hereunder is delayed by the Purchaser, payments shall be based on the purchase price and percentage of completion. Products held for the Purchaser shall be at the risk and expense of the Purchaser. Unless specifically stated otherwise, prices quoted are for equipment only. These terms are independent of and not contingent upon the time and manner in which the Purchaser receives payment from the owner.

5. INSTALLATION SUPERVISION: Prices quoted for equipment do not include installation supervision, unless otherwise noted. RSG recommends and will, upon request, make available, RSG’s then current rate, an experienced installation supervisor to act as the Purchaser’s employee and agent to supervise installation of the equipment. Purchaser shall at its sole expense furnish all necessary labor equipment, and materials needed for installation.

Responsibility for proper operation of equipment, if not installed by RSG or installed in accordance with RSG or original manufacture instructions and inspected and accepted in writing by RSG or manufacture representing RSG.

RSG will supply the safety devices described in this proposal or shown in RSG’s or manufacture represented drawings furnished as part of this order but excepting these, RSG shall not be required to supply or install any safety devices whether required by law or otherwise.

The Purchaser hereby agrees to indemnify and hold harmless RSG from any claims or losses arising due to alleged or actual insufficiency or inadequacy of the safety devices offered or supplied hereunder, whether specified by RSG or Purchaser, and from any damage resulting from the use of the equipment supplied hereunder.

6. ACCEPTANCE OF PRODUCTS: Products will be deemed accepted without any claim by Purchaser unless written notice of nonacceptance is received by RSG within 30 days of delivery if shipped F.O.B. point of shipment, or 48 hours of delivery if shipped F.O.B. point of destination. Such written notice shall not be considered received by RSG unless it is accompanied by all freight bills for said shipment, with Purchaser’s notations as to damages, shortages and conditions of equipment, containers, and seals. Non-accepted products are subject to the return policy stated below.

7. TAXES: Any federal, state, or local sales, use or other taxes applicable to this transaction, unless specifically included in the price, shall be for Purchaser’s account.

8. INSURANCE: From date of shipment until the invoice is paid in full, Purchaser agrees to provide and maintain at its expense, but for RSG benefit, adequate insurance including, but not limited to, builders risk insurance on the equipment against any loss of any nature whatsoever.

9. SHIPMENTS: Any shipment of delivery dates recited represent RSG’s best estimate but no liability, direct or indirect, is assumed by RSG for failure to ship or deliver on such dates. RSG shall have the right to make partial shipments; and invoices covering the same shall be due and payable by Purchaser in accordance with the payment terms thereof. If Purchaser defaults in any payment when due hereunder, RSG may, without incurring any liability therefore to Purchaser or Purchaser’s customers, declare all payments immediately due and payable with maximum legal interest thereon from due date of said payment, and at its option, stop all further work and shipments until all past due payments have been made, and/or require that any further deliveries be paid for prior to shipment.

If Purchaser requests postponements of shipments, the purchase price shall be due and payable upon notice from RSG that the equipment is ready for shipment; and thereafter any storage or other charge RSG incurs on account of the equipment shall be for the Purchaser’s account.

If delivery is specified at a point other than RSG or its supplier’s shipping points, and delivery is postponed or prevented by strike, accident, embargo, or other cause beyond RSG reasonable control and occurring at a location other than RSG or its supplier’s shipping points, RSG assumes no liability in delivery delay. If Purchaser refuses such delivery, RSG may store the equipment at Purchaser’s expense. For all purposes of this agreement such tender of delivery or storage shall constitute delivery.

10. SURFACE PREPARATION AND PAINTING: If furnished, shop primer paint is intended to serve only as minimal protective finish. RSG will not be responsible for the condition of primed or finish painted surfaces after equipment leaves its shops. Purchasers are invited to inspect paint in shops for proper preparation and application prior to shipment. RSG assumes no responsibility for field surface preparation or touch-up of shipping damage to paint. Painting of fasteners and other touch-up to painted surfaces will be by Purchaser’s painting contractor after mechanism installation.

11. RETURN OF PRODUCTS: No products may be returned to RSG without RSG’s prior written permission. Said permission may be withheld by RSG at its sole discretion.
9 Proposal No. Q124229

12. BACK CHARGES: RSG will not approve or accept back charges for labor, materials, or other costs incurred by Purchaser or others in modification, adjustment, service, or repair of RSG furnished materials unless such back charge has been authorized in advance in writing by a RSG employee and a purchase order, or work requisition signed by RSG.

13. INDEMNIFICATION: Purchaser agrees to indemnify RSG from all costs incurred, including but not limited to court costs and reasonable attorney fees, from enforcing any provisions of this contract, including but not limited to breach of contract or costs incurred in collecting monies owed on this contract.

14. ENTIRE AGREEMENT: This proposal expresses the entire agreement between the parties hereto superseding any prior understandings and is not subject to modification except by a writing signed by an authorized officer of each party.

15. EXTENDED STORAGE: Extended storage instructions will be part of information provided to shipment. If equipment installation and start-up is delayed more than 30 days, the provisions of the storage instructions must be followed to keep WARRANTY in force.

16. LIABILITY: Professional liability insurance, including but not limited to, errors and omissions insurance, is not included. In any event, liability for errors and omissions shall be limited to the lesser of 25,000USD or the value of the particular piece of equipment (not the value of the entire order) supplied by RSG against which a claim is sought.

17. ARBITRATION NEGOTIATION: Any controversy or claim arising out of or relating to the performance of any contract resulting from this proposal or contract issued, or the breach thereof, shall be settled by arbitration in accordance with the Construction Industry Arbitration Rules of the American Arbitration Association, and judgment upon the award rendered by the arbitrator(s) may be entered to any court having jurisdiction.

ACCEPTED BY PURCHASER
Customer Name: ________________ Customer Address: ____________ Contact Name: ____________
Contact Phone: Contact Email: ___________
Signature: Printed Name: ___________
Title: Date:
559-935-1533 x143
City of Coalinga
Assistant City Manager
155 W. Durian, Coalinga, CA 93210
Sean Brewer
[email protected]
Sean Brewer
3/21/2023
RESOLUTION NO. 4150

A RESOLUTION APPROVING AN EMERGENCY DECLARATION REGARDING

THE REPAIR AND RESTORATION OF THE WATER TREATMENT PLANT

CLARIFIERS IN ACCORDANCE WITH
CALIFORNIA PUBLIC CONTRACT CODE §§ 22035 AND 22050
The City Council of the City of Coalinga does hereby find:

WHEREAS, the city's potable water supply is produced through a conventional surface water treatment plant that includes three basins; and
WHEREAS, upon inspection of the clarifier arms in basin #2 in March 2023, it was determined that drive units are damaged and require immediate repair causing them to be nonoperable; and; WHEREAS, basin #2 must be operational to provide a reliable supply of safe, potable water in compliance with state regulations. Therefore the existing damaged gears has caused an immediate threat to public health and safety as the City enters the months of increased demand for water where all three basins must be operational; and WHEREAS, in July 2020, the City Council took action for the city to become subject to the Uniform Construction Cost Accounting Act (UCCAA), set out at Public Contract Code §§ 22000-22045; and
WHEREAS, the city has received a competent proposal and cost estimate from a qualified contractor for completion of the necessary renovation work at a total cost approaching the maximum allowed under the Uniform Construction Cost Accounting Act, as adopted by the city; and
WHEREAS, development of plans, specifications, notices, public bidding and other administrative requirements of the Public Contract Code needed for public bidding of the clarifier renovation work will extend the construction by an additional 90 to 120 days or longer and risk entering peak demand time for the plant; and
WHEREAS, completion of the clarifier renovation is immediately needed on an emergency basis to avoid entering peak demand time with only 2 basins which would result in a water supply outage/shortage and health and safety crisis in the community; and WHEREAS, Public Contract Code § 22035 provides that in cases of emergency the City Council, as the governing body of the City of Coalinga, may (and upon compliance with Public Contract Code § 22050) proceed without giving notice of bids to let contracts; and WHEREAS, Public Contract Code § 22035 also provides that the governing body may delegate to the appropriate agency manager the power to declare an emergency and/or proceed with repairs or replacements without approval by the Board; and WHEREAS, Public Contract Code § 22050 provides contracting procedures without giving notice for bids to let contracts for these emergencies; and

NOW, THEREFORE, IN CONSIDERATION OF THE FOREGOING, BE IT RESOLVED by the City Council of the City of Coalinga, that the city hereby adopts the following to be effective immediately and throughout the duration of the water treatment system emergency (clarifier renovations):

1. All of the foregoing recitals are true and correct and are incorporated herein.

2. The Council finds on the basis of the foregoing, including all matter incorporated by reference in the foregoing, that a water supply emergency is facing the city such that the time required for the notice and advertisement for public bids would preclude timely action by the city to complete the clarifier renovations.

3. The City Council finds that due to the water supply emergency, that pursuant to Public Contract Code § 22035, public bidding to let contracts for clarifier renovation will not be given.

4. The Council shall review the above emergency action pursuant to the requirements of Public Contract Code § 22050(c).

5. This Resolution is effective immediately upon its adoption.

WHEREFORE, this Resolution is passed and adopted by the City Council of the City of Coalinga on April 6, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

James Horn, Mayor
ATTEST:

Shannon Jensen, City Clerk

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Adopt Resolution No. 4151 Authorizing City Manager to Execute Agreements with Members of the Pleasant Valley Water Conveyance Partners, LLC and Harris Feeding for the Sale of Excess Untreated USBR Contract Water for Water Year 2023/2024
Meeting Date: Thursday, April 6, 2023
From: Marissa Trejo, City Manager
Prepared by: Dan Bergmann, IGS
I. RECOMMENDATION:

City Council is hereby recommended to approve a resolution and agreements for untreated water sales to Harris Feeding Company and Pleasant Valley Water Conveyance Partners, LLC, (Farmers) during the 2023/24 water year.

II. BACKGROUND:

The City has a long history already of providing USBR water to Harris Feeding Company when excess water is available, and more recently, to the Farmers. Canal water is better quality than ground water, use of canal water preserves groundwater reserves, and sales of excess water benefits the city’s ratepayers.

III. DISCUSSION:

Pleasant Valley Water Conveyance Partners, LLC, consists of six different farmers served by twin pipelines connecting the end of the Coalinga Canal to their properties mainly Southeast of Pleasant Valley State Prison. Harris Feeding is one entity located adjacent to Interstate 5.

The sale of excess USBR water is beneficial to the City, and specifically to water ratepayers because 1) the water is sold at a margin above the city’s totalcosts, 2) revenue from wholesale customers helps pay the maintenance costs of the Coalinga Canal, and 3) taking greater water volumes from USBR helps lower allocation of USBR fixed costs in the future.

Excess water is presently estimated to exceed 1,760 AF, based on the city using 4,000 AF of its indicated 5,760 AF allocation. However, USBR is expected to increase the city’s allocation, including the availability of discounted “Section 215” water, which is the result for flood runoff from USBR reservoirs. In fact, San Luis Reservoir is forecast to be at fullcapacity. Therefore if additional water in made available either through Section 215 water or increase water year allocation then staff will be prepared to sellas mush that is available beyond what the City needs for its historicalcommercial, industrialand residential use.

The effort required by the City for sale of excess water is administrative and financial only. The agreements must be prepared and executed. Westlands personnel read the meters each month, then city staff prepares and issues the billing statements and collect the amounts due. The financialaspect is that the City will take title to and pay for the additional USBR water being sold. In order to assure payment to the City of amounts due, the agreement to the farmers specifies that any one farmer is responsible for the fullamount, or an equivalent level of guarantee will be provided in the agreement. The agreements also provide for conveyance only of water through the Coalinga Canal. This will be used when a farmer (or Harris) already owns water but prefers conveyance only. For conveyance only, the proposed cost will be $25 /AF.

These agreements to sale excess water are fully interruptible such that sales may be terminated at any time at the city’s sole discretion.

IV. ALTERNATIVES:

The alternative is not to sellexcess wholesale water and keep the water on the city’s account to be given up because carryover is presently not possible for the city.

V. FISCAL IMPACT:

Conservatively, assuming 1,760 AF of sales, the benefit to ratepayers is:
1,760 AF x $25 = $44,000
The agreements specify that if any of the cost components change that the cost to the Harris/Farmers will be adjusted accordingly such that the revenue to the city is protected. The Westlands cost per AF is estimated.

ATTACHMENTS:

File Name Description
Resolution_No._4151_-__Water_Sale_Agreements_(Harris_-_PVWCP).docx Resolution No. 4151 - Sales of Untreated Water Harris_Agreement_2023.docx Harris FeedingAgreement
Farmers_(PVWCP)_Agreement_2023.docx PVWCP Agreement
RESOLUTION NO. 4151

RESOLUTION FOR SALE OF UNTREATED USBR WATER TO HARRIS FEEDING AND PLEASANT VALLEY WATER CONVEYANCE PARTNERS DURING 2023/24 WATER YEAR WHEREAS, City has a long history of providing excess water to Harris Feeding Company (Harris), and in recent years, to Pleasant Valley Water Conveyance Partners (Farmers), during times the City has excess water available; and
WHEREAS, the USBR has made available to City excess water during the 2023/24 water year; and
WHEREAS, USBR water provided though City is good quality allowing Harris and Farmers to preserve ground water supplies; and
WHEREAS, sale of excess water is beneficial to water ratepayers of City; and WHEREAS, City desires to provide excess USBR water to Harris and Farmers and they desire to acquire excess water from City, under specified terms and conditions, for the mutual benefit of all parties, and in conformity with applicable State and Federal regulations.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Coalinga does hereby approve untreated water sales in accordance with the terms and conditions of the attached agreements to this Resolution, as follows.

1. Agreement with Harris Feeding Company

2. Agreement with Pleasant Valley Water Conveyance Partners The foregoing resolution was duly adopted by the Coalinga City Council at a regular meeting held on the 6
th day of April 2023, by the following vote, to wit:

AYES:

NOES:

ABSTAIN:

ABSENT:
___________________________
Mayor/Mayor Pro-Tem
Attest:
_____________________________
Shannon Jensen
City Clerk
Harris Feeding / Coalinga 2023 Water Supply Agreement Page 1 of 4

WATER SUPPLY AGREEMENT

CITY OF COALINGA AND HARRIS FEEDING COMPANY
2023 Agreement
This Agreement is entered into effective April 1, 2023, by and between the City of Coalinga (“City”) and Harris Feeding Company (“Harris”), with respect to the following Recitals, which are a substantive part of this Agreement:

RECITALS
WHEREAS, City has a long history of providing excess water to Harris in support of operations of its Feed Lot located at 29475 Fresno-Coalinga Road; and WHEREAS, from time to time, City may have the ability to sell excess USBR water to Harris; and
WHEREAS, Harris retains the flexibility to purchase water from Westland’s Water District and City; and
WHEREAS, USBR water is good quality allowing Harris to preserve ground water supplies at the Feed Lot; and
WHEREAS, sale of water to Harris is beneficial to water ratepayers in City; and WHEREAS, City desires to provide excess USBR water to Harris and Harris may, from time to time, desire to acquire excess water from City, on the terms and conditions set forth in this Agreement, all for the mutual benefit of City and Harris, and in conformity with applicable State and Federal regulations.

NOW THEREFORE, City and Harris agree to the following:

1. Termination of 2018 Agreement. The previous Water Supply Agreement between City and Harris executed by the City on April 19, 2018, is terminated.

2. Term of Agreement. This Agreement shall be effective April 1, 2023, and shall be effective until terminated by the City on not less than 60 days written notice to Harris.

3. USBR Water Supply. This Agreement is for both contracted long-term USBR Water Supply (Contracted Water) available to City and Section 215 or other USBR water (Other USBR Water). Contracted or Other USBR Water may be made available to Harris to the extent it is made available to City by USBR, and after a full supply has been provided to City’s treated water customers, Water available to Harris may also be reduced by allocations to other wholesale customers. When the supply of Other USBR Water is terminated by the USBR, City’s Contract water may be available to Harris on an as-available basis as determined month-to-month by City. In the event USBR determines Other USBR Water supply has ended, with or without timely notice from USBR, and Harris continues to take water under this Agreement, Harris agrees to pay the higher Contract price shown below for excess water beyond the Other USBR Water supply, provided City is billed the higher price from USBR. City shall use its Harris Feeding / Coalinga 2023 Water Supply Agreement Page 2 of 4 best effort to notify Harris as soon as City is notified by USBR of Other USBR Water ending.

4. Price for Purchase Water. The price for standard contract water shall be based on the City’s cost plus $25 per acre-foot (AF). The following calculation shows March 2023 as an example. The actual price shall be updated as any of the cost components change, or any cost components are added to the City’s cost.
2023 Water Price Components
Components $/AF
USBR Contract Rate $77.45
USBR Trinity PUD Assessment 0.15
USBR "Environmental Restoration Fund" 24.05
San Luis Delta Mendota 50.28
Westlands Canal Maintenance Fee* 40.00
Subtotal $191.93
Margin $25.00
Total $216.93
* Estimated
Section 215 water or other USBR water may be made available to Harris to the extent it is made available to City by USBR, after a full supply of Section 215 water has been provided to city treated water customers, and at the City’s discretion. The price for Section 215 water shall be based on the City’s cost plus $25 per AF.

In the event of the market value of untreated wholesale water increases substantially, due to drought or any other reason, City may request an increase in the Margin component of the sales price. Harris, at its sole discretion, may elect to purchase water at a higher Margin, or decline purchases. Any such increase shall be done by amendment to this Agreement.

The price for all water sold from City to Harris under this Agreement shall be inclusive of all costs incurred by City up to the Delivery Point. To the extent any of the cost components composing the total cost of the water are adjusted downward or upward by USBR, San Luis Delta Mendota Water Authority, or Westland’s Water District during the term of this Agreement, City shall adjust the price to Harris in the same amount. Under no circumstance shall City sell water to Harris at a price that causes a financial loss to City. If the City’s cost for any water sold to Harris is adjusted downward after Harris has paid the City therefor, City shall promptly refund any overpayment to Harris.

5. Price for Water Conveyed Only. The price for water conveyed only shall be the sum of:

A. San Luis Delta Mendota Water Authority Fee,
B. Westland’s Canal Maintenance Fee,
C. $25 per AF foot,
D. Any other fees incurred by City for conveyance only.

Harris Feeding / Coalinga 2023 Water Supply Agreement Page 3 of 4 Harris shall effectuate water transfers through Westland’s Water District such that Westland’s is able to confirm transfers to City in Westland’s confirmation report following each calendar month.

6. Monthly Sales Volumes. Volumes shall be mutually agreed by the City and Harris.

Available volumes are contingent upon water being available to City from USBR, and City’s allocation of excess water to Harris and other wholesale customers. Available volumes may be adjusted by City monthly. For water conveyed only, Harris shall notify City prior to each month of the estimated volumes to be conveyed.

7. Billing and Payment Terms. City shall issue billing statements to Harris following each month of water deliveries. Payment shall be rendered by Harris to City within fifteen (15) days of the date of the statement.

8. Billing Statements. Billing statements shall be sent to Harris at:

Harris Feeding Company
Route 1, Box 400
Coalinga, CA 93210

9. Operating Communication. The City shall designate a representative for ongoing operating coordination with Harris, and similarly Harris shall designate a representative authorized to represent Harris for operating coordination.

10. Delivery Point. The Delivery Point for water sold or otherwise transferred hereunder shall be into the Harris Feeding Lot pump station located on the Coalinga lateral canal drawing water from the California aqueduct.

11. Resale. Water sold to Harris under this Agreement is explicitly for use at Harris Feed Lot and not for resale by Harris to any other person or entity.

12. Regulatory Compliance. The obligations of City and Harris to perform under this Agreement are conditioned upon ongoing compliance, approvals and consents, including without limitation consent from the USBR, Westland’s Water District, the State Water Resources Control Board, and any other authority with jurisdiction impacting this Agreement.

13. Conflicts of Interest. Neither City, nor its City Manager, nor any City Council member, department head, manager, employee, consultant, or agent of City, shall give to or receive from any director, employee or agent of Harris or any affiliate thereof any gift or entertainment of significant value, or any commission, fee, or rebate in connection with this Agreement.

Signatures follow on next page.

Harris Feeding / Coalinga 2023 Water Supply Agreement Page 4 of 4 IN WITNESS WHEREOF, City and Harris agree to the terms and conditions herein.

CITY OF COALINGA
By: Date:

James Horn
Mayor ATTEST:

City Clerk
APPROVED AS TO FORM:

City Attorney

HARRIS FEEDING COMPANY
By: Date:

Signature
Name Printed