Task 3 – Preparation of Plans and Technical Specifications After the topographical survey, utility research and field investigations are complete, AMCE will proceed with the preparation of construction documents. Construction documents will consist of Plans and Technical Specifications. The construction document will show the location of the new sewer main and laterals.
Early in the design process AMCE will confirm alignments with City of Coalinga. Construction Document submittals will be prepared at the 80 percent and 100 percent completion stages.
Submittals will include a set of plans, specifications, and an opinion of probable construction cost. A review meeting will be held with City staff after each submittal to review and discuss comments. After the review and approval of the 100 percent completion construction documents, AMCE will prepare a final update of the opinions of probable construction costs.
AMCE proposes to complete this project on a time & materials basis for a not to exceed fee of $38,000.
We are prepared to begin the work immediately upon notice to proceed. Based on our current workload, we estimate completing the preparation of the final construction documents within 60 days of receiving NTP from City. We look forward to start working with you on this project. Thank you once more for considering us for this project. If you have any questions or require any additional information, please call me at (559) 288-9172.
Sincerely,
Alfonso Manrique
Principal Engineer
STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE
AUTHORITY
Subject: Authorize Assistant City Manager to Execute a Task Order with the City Engineer to Perform Topographic Survey Work related the Affordable Housing Sustainable Communities Project
Meeting Date: Thursday, August 3, 2023
From: Marissa Trejo, City Manager
Prepared by: Sean Brewer, Assistant City Manager
I. RECOMMENDATION:
Authorize the Assistant City Manager to execute a task order with the City Engineer to begin the topographic survey for the work related to the AHSC grant.
II. BACKGROUND:
In 2020, the City of Coalinga was awarded funds through the Affordable Housing and Sustainable Communities program (AHSC) in the amount of $5,595,700 which includes $134,720 of grant administration, $4,243,910.00 of STI (Sustainable Transportation Infrastructure) and $1,217,070 of TRA (Transportation Related Amenities).
Scope for STI and TRA projects was established during the application project which includes new sidewalks, ADA Curb Ramps, Street Trees, Lighting, RRFB's, crosswalks, a bus shelter and bike lanes.
The project scope exhibit has been attached.
III. DISCUSSION:
Staff is currently working with the state on execution of the final standard agreement including the disbursement agreement, however, in order to get ahead of the established schedule, staff is requesting we start the topographic work that is expected to take at least 1 month. All work is eligible for reimbursement, however, reimbursement cannot be requested untilallagreements have been executed.
IV. ALTERNATIVES:
Do not authorize the Assistant City Manager to execute above task order.
V. FISCAL IMPACT:
The cost for the City Engineer to conduct the topographic survey is $59,400.00. A grant account will be established and all transactions will be reimbursable.
ATTACHMENTS:
File Name Description
2965_Work_Order_Topographic_Survey.pdf Task Order - Topographic Survey Work 2966_AHSC_Final_Approved_Project_Scope.pdf Project Scope - Exhibit
PROFESSIONAL SERVICES WORK ORDER
This agreement entered into the day of , 20 23 between City of Coalinga (hereinafter called the Client) and the Consultant Tri City Engineering (hereinafter called Consultant) for services in connection with the following project: Affordable Housing and Sustainable Communities Program – Sustainable Transportation Infrastructure (STI). The Client and Consultant's rights, duties, and obligations hereunder will be performed in accordance with the terms and conditions of the Agreement for Professional Services between Client and Consultant dated October 26, 2021 which is fully incorporated herein by reference.
I. Scope of Services. The Consultant's services will consist of the following:
• Topographic Field Survey; includes; topographic field survey of project limits, survey data reduction and calculations, Topographic Survey Base Map layout and preparation.
II. Additional Services. Any services not specifically provided for under Section I above shall be Additional Services. Only if mutually agreed to in writing by client or consultant shall consultant perform such additional services.
III. Consultant's Compensation. In consideration for Consultant providing the services noted above, the Client agrees to compensate the Consultant as follows:
$59,400.00
Retainer. The Client shall make an initial payment of -0- dollars ($0.00) (retainer) upon execution of this Agreement. This retainer shall be held by the Consultant and applied against final invoices.
Payment Due. Invoices shall be submitted by the Consultant monthly, are due upon presentation, and shall be considered past due if not paid within ten (10) calendar days of the due date.
Interest. If payment in full is not received by the Consultant within 30 calendar days of the due date, invoices shall bear interest at one-and-one-half (1.5) percent of the PAST DUE amount per month, which shall be calculated from the invoice due date. Payment thereafter shall first be applied to accrued interest and then to the unpaid principal.
Collection Costs. If the Client fails to make payments when due and the Consultant incurs any costs in order to collect overdue sums from the Client, the Client agrees that all such collection costs incurred shall immediately become due and payable to the Consultant. Collection costs shall include, without limitation, legal fees, and expenses, court costs, collection bonds and reasonable Consultant staff costs at standard billing rates for the Consultant’s time spent in efforts to collect.
This obligation of the Client to pay the Consultant’s collection costs shall survive the term of this agreement or any earlier termination by either party.
Set-offs, Back charges, Discounts. Payment of invoices shall not be subject to any discount or set-offs by the Client, unless agreed to in writing by the Consultant. Payment to the Consultant for services rendered and expenses incurred shall be due and payable regardless of any subsequent suspension or termination of this Agreement by either party.
In witness thereof, the parties hereto have accepted, made and executed this agreement upon the terms, conditions and provisions above stated, the day and year first above written.
Consultant: By Client: By
Signature Signature
Name: Daniel E. Jauregui Name: Sean Brewer
For: Tri City Engineering For: City of Coalinga
Title: President Title: Assistant City Manager
Address: 4630 W Jennifer Ave #101 Address: 155 W. Durian Ave Fresno, CA 93722 Coalinga, CA 93210
Reference: 2966
STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE
AUTHORITY
Subject: Authorize Staff to Enter into an Agreement with Quad Knopf, Inc. for On Call GIS Services
Meeting Date: Thursday, August 3, 2023
From: Marissa Trejo, City Manager
Prepared by: Larry Miller, Public Works and Utilities Coordinator I. RECOMMENDATION:
Authorize Staff to Enter into an Agreement with Quad Knopf, Inc. (QK) for On Call GIS Services II. BACKGROUND:
QK has long been our GIS consultant. For a brief period, they were relegated to simply managing our GIS account with ESRI, but recent developments have given them more bandwidth to take on a more goaloriented approach once again to our mapping data.
III. DISCUSSION:
Staff have taken on more and more projects that benefit from the inclusion of mapping data. Enterprise Asset Management (EAM) and Energov being at the forefront. Other projects include updating our maps to be more accurate and informative as a tool for field use.
As such, the need to have a formalcontract that outlines these goals has grown greatly.
IV. ALTERNATIVES:
Do not authorize staff to enter into an agreement with QK for on call GIS services V. FISCAL IMPACT:
The contract is set to not exceed $30,000. These are budgeted funds from severalenterprise funds, including Natural Gas Enterprise, Water Distribution, and Sewer Enterprise funds.
ATTACHMENTS:
File Name Description
P230443_-_Agreement-Coalinga_On-Call_GIS_Support.pdf Agreement for Professional Services
QK Job No.
Please execute and return all documents to QK. 03/2022
AGREEMENT FOR PROFESSIONAL SERVICES
ENGINEERING LAND SURVEYING PLANNING ENVIRONMENTAL LANDSCAPE ARCHITECTURE CONSTRUCTION MANAGEMENT
901 East Main Street
Visalia, California 93292
(559) 733-0440
601 Pollasky Avenue, Suite 301
Clovis, California 93612
(559) 449-2400
5080 California Avenue, Suite 220
Bakersfield, California 93309
(661) 616-2600
2816 Park Avenue
Merced, California 95348
(209) 723-2066
150 West Morton Avenue
Porterville, California 93257
(559) 781-2700
609 North Irwin Street
Hanford, California 93230
(559) 582-1056
This Agreement, entered into by and between City of Coalinga hereinafter called the "Client", and QK is as follows:
A. QK agrees to perform professional services described below:
Attachment A, setting forth the scope of service to be performed by QK; or Other: Provide on-call Geographic Information Systems (GIS) support services to the City of Coalinga upon request. GIS Services may include updating City maintained data (i.e., Zoning, General Plan, Infrastructure, etc.), assisting in updating EnerGOV with GIS links, and continued maintenance or payment of AGOL account for the City.
Project Manager: Christopher B. Mynk, AICP
B. Client agrees to pay QK, as compensation, for the above-described services, as follows:
1. Total fees to be based upon:
Standard hourly rates and expenses, as indicated on the standard rate schedule attached hereto; or Other: Services described herein will be provided on a time and materials (T&M) basis for a fee not to exceed $30,000.00 and billed per the attached charge rate schedule.
2. Payment will be made:
Monthly based upon work completed to date; or
Other:
C. The standard provisions set forth upon the reverse side as Nos. 1 through 30 are incorporated herein and made a part of this Agreement.
IN WITNESS WHEREOF, the parties hereto have accepted, made, and executed this Agreement upon the terms, conditions, and provisions stated above and on the reverse side hereof, on the day and year written below.
QUAD KNOPF, INC., DBA QK CLIENT: CITY OF COALINGA
Signature: Signature:
Name: Amber Aguayo Name/Title:
Title: CFO/COO Address: 155 West Durian
Coalinga, CA 93210
Telephone: (559) 935-2981
Date: Date:
07132023:P230443/cl-jlb
STANDARD PROVISIONS OF Agreement Page 2 of 3
03/2022
The Client and QK agree that the following provisions shall be a part of this Agreement:
1. The Client binds himself, his partners, successors, executors, administrators, and assigns to QK, to this Agreement in respect to all of the terms and conditions of this Agreement. This Agreement may be terminated by the Client or QK should the other fail to perform its obligations hereunder. In the event of termination, the Client shall pay QK for all services rendered to the date of termination, all reimbursable expenses, and reimbursable termination expenses.
2. Neither the Client nor QK shall assign his interest in this Agreement without the written consent of the other.
3. This Agreement may be amended from time to time by the mutual written consent of the parties hereto. "Mutual written consent" shall mean a written description of any revision(s) to the scope of services to be provided by QK, of any compensation to be paid by the Client to QK, of any modification in time of performance of the services being provided under this Agreement, and/or of any other changes in the terms and conditions set forth herein. There shall not be considered to be any amendment to this Agreement whatsoever, except for adjustment to QK's hourly fee schedule as provided for by Provision No. 24 unless such amendment, in writing, has been duly and fully executed by authorized representatives of both the Client and QK.
4. This agreement shall be governed by and construed in accordance with the laws of the State of California.
5. Client agrees that in the event Client institutes litigation to enforce or interpret the provisions of this agreement, such litigation is to be brought and adjudicated in the appropriate court in the county in which QK’s principal place of business is located, and Client waives the right to bring, try or remove such litigation to any other county or judicial district.
6. QK shall only act as an advisor in all governmental relations.
7. QK makes no warranty, either expressed or implied, as to his findings, recommendations, plans specifications, or professional advice except that the services or work product were performed pursuant to generally accepted standards of practice in effect at the time of performance.
8. All tracings, survey notes, and other original documents as instruments of service are and shall remain the property of QK, except where by law or precedent these documents become public property.
9. QK is not responsible, and liability is waived by Client as against QK, for use by Client or any other person of any plans or drawings not signed by an authorized agent or employee of QK.
10.QK shall not be responsible for delays caused by factors beyond QK's control, including but not limited to, strikes, lockouts, accidents, acts of God, weather, ground conditions, or by reason of action, inaction, or changes in rules, regulations or policies of any governmental agency, district, utility company, or Client, its agents or any other person.
11.It is understood by Client that any quantity, time, and/or fee estimates which shall be prepared by QK are estimates only, are prepared only as a guide and do not constitute a lump sum or fixed fee.
12.QK makes no representation concerning the estimated quantities and probable costs made in connection with maps, plans, specifications, reports or drawings other than that all such costs are estimates only and actual costs will vary. It is the responsibility of the Client to verify costs.
13.Retainers, if any, shall be credited against the final invoice(s) submitted to the Client by QK for services provided hereinunder.
14.Client hereby agrees that the balance as stated on the billing from QK to Client is correct, conclusive and binding on the Client, unless Client, within ten (10) days from the date of the receiving of the billing, notifies QK in writing of the particular item that is alleged to be incorrect.
15.If any invoice is not paid within 30 days, QK may, without waiving any claim or right against the Client, and without liability whatsoever to the Client, terminate the performance of the service provided for by this Agreement.
16.A late payment LATE CHARGE will be computed at the periodic rate of 1.5% per month, which is an ANNUAL PERCENTAGE RATE of 18%, and shall be applied to the unpaid balance commencing 30 days after the date of the original invoice.
17.In the event any portion or all of an account remains unpaid 90 days after billing, the Client shall pay all costs of collection, including reasonable attorneys' fees.
18.In the event all or any portion of the work prepared or partially prepared by QK be suspended, abandoned, or terminated, the Client shall pay QK for the work performed to the point of such suspension.
19.In an effort to resolve any conflicts that arise during the design or construction of the project or following the completion of the project, the Client and QK agree that all disputes between them arising out of or relating to this Agreement may be submitted to non-binding mediation if the parties mutually agree.
Should litigation be necessary to enforce any term or provision of this Agreement, or to collect any portion of the amount payable under this Agreement, then all litigation and collection expenses, witness fees and court costs, and attorneys' fees shall be paid to the prevailing party.
20.In the event that Client institutes a suit against QK because of any failure or alleged failure to perform, error, omission or negligence, and if such suit is not successfully prosecuted, or if it is dismissed, or if verdict is rendered for QK, Client agrees to pay QK any and all costs of defense, including attorneys' fees, expert witnesses' fees, and court costs, and any and all other expenses of defense which may be needful, immediately following dismissal of the case or immediately upon verdict being rendered in behalf of QK.
21. QK agrees, to the fullest extent permitted by law, to indemnify and hold the Client harmless from any damage, liability or cost (including reasonable attorneys' fees and costs of defense) to the extent caused by QK's negligent acts, errors or omissions in the performance of professional services under this Agreement and those of QK's subconsultants or anyone for whom QK is legally liable.
The Client agrees, to the fullest extent permitted by law, to indemnify and hold QK harmless from any damage, liability or cost (including reasonable attorneys' fees and costs of defense) to the extent caused by the Client's negligent acts, errors and omissions and those of his or her contractors, subcontractors or consultants or anyone for whom the Client is legally liable, and arising from the project that is the subject of this agreement. QK is not obligated to indemnify the Client in any manner whatsoever for the Client's own negligence.
Client agrees to limit the liability of QK, its principals and employees, to Client and to all contractors and subcontractors on the project, for any claim or action arising in tort or contract, to the STANDARD PROVISIONS OF Agreement Page 3 of 3
03/2022
sum of $50,000 or QK’s fee, whichever is greater. However, if QK’s fee exceeds $250,000, liability to Client and to all contractors and subcontractors shall not exceed $250,000.
22. Upon request, Client shall execute and deliver, or cause to be executed and delivered such additional instruments, documents, governmental fees and charges which are necessary to perform the terms of this agreement.
Client shall pay the costs of checking and inspection fees, zoning and annexation application fees, assessment fees, soils engineering fees, soils testing fees, aerial topography fees, and all other fees, permits, bond premiums, title company charges, blueprints and reproductions, and all other charges not specifically covered by the terms of this agreement.
23. Unless specifically stated elsewhere in this contract, the following items are not included in any fee estimate, are considered Extra Work, and shall be billed separately at QK's standard hourly rates:
Client requested services not specified pursuant to the scope of services described within this Agreement.
Additional work resulting from changes in governmental requirements or revisions requested by Client.
Special improvement designs - lift stations, off-tract improvements, landscaping, lakes and recreational facilities, irrigation canals and piping.
Assistance to Client in obtaining necessary owner and/or trustee signatures to documents and notarial certificates. Legal documents (easements, CC&R's, homeowners reports). Utility, right-of-way, and easement acquisitions.
Construction contract administration.
Restaking or staking for Extra Work.
Other:
24. In the event QK’s fee schedule changes due to any increase of costs such as the granting of wage increases and/or other employee benefits to field or office employees due to the terms of any labor agreement, or rise in the cost of living, during the lifetime of this agreement, a percentage increase shall be applied to all remaining compensation.
25. The existence, location, type and size of any underground utilities, improvements and/or obstacles will be determined by QK only to the extent reasonably possible from visible surface observation or from utility company or governmental records made available to QK. QK makes no promise or warranty, express or implied, as to the existence, location, type or size of any underground utility, improvement or obstacle. Client agrees to include, as a condition of any construction contract relating to the project, the requirements that the Contractor verify the existence, location, type and size of any underground utilities improvements or obstacles, whether shown on any construction plan or not, and if such requirement is not included in such construction contract, or if the contractor fails to verify the existence, location, type and size of any underground utilities, improvements or obstacles, QK shall not be liable for any delays, expenses or liability suffered by Client or to any other person by reason of the existence of any underground utility, improvement or obstacle.
26. In the event any deviations from or changes to the plans and specifications are made by Client or by any person other than QK, Client assumes any and all risk and liability arising out of or resulting from such deviations or changes, and Client agrees to indemnify QK against all loss, damage, liability and costs, including attorneys' fees, as a result of such deviations or changes.
27. Except for the interpretation of QK's plans and specifications, Client agrees that QK will not perform on-site construction review or construction observation with respect to this project unless specifically provided for in the Agreement. Unless otherwise specifically provided by this Agreement, such construction observation will be performed by others, and Client agrees to indemnify QK against any and all liability arising from or relating to the performance of construction observation by such other persons.
28. It is understood and agreed that any on-site review during construction or construction observation provided by QK pursuant to express written Agreement shall be for the purpose of determining general compliance with the technical provisions of the project plans and specifications, and shall not constitute any form of guarantee with respect to the performance of work by a contractor or subcontractor. QK shall not assume responsibility for methods or equipment used by a contractor, for safety of construction work, or for compliance by contractors with laws and regulations.
29. QK makes no representations concerning soil conditions unless specifically included in writing in this Agreement, and is not responsible for any liability that may arise out of the making or failure to make soil surveys, or sub-surface soil tests, or general soil testing.
30. The work shown on any plans or specifications prepared under this agreement may be subject to changing regulations, standards or conditions and as a result may become outdated. In order to protect the Client and other parties, this notice is to advise that any such plans and documents may not be suitable for use in construction with the passage of time beyond the date of approval of those plans and documents. If the work covered by these plans and documents is not subject to start of construction, or a bid process if there is one, within twelve (12) months of the approval date shown on the plans and specifications, these plans and specifications are not authorized for use. In such cases, additional reviews and, or modification of designs and documents may be required.
Project Administrator $100/ hour
Assistant CADD Technician / Assistant CADD Designer / GIS Technician $96/ hour Associate CADD Technician / Associate CADD Designer / Associate GIS Analyst $112/ hour Senior Associate CADD Technician/ Senior Associate CADD Designer / Senior Associate GIS Analyst $122/ hour Senior CADD Technician / Senior CADD Designer / Senior GIS Analyst $145/ hour Landscape Architect Technician $112/ hour
Assistant Engineer $118/ hour
Associate Engineer $150/ hour
Senior Associate Engineer $175/ hour
Project Engineer $195/hour
Senior Engineer / City Engineer / District Engineer $230/ hour Principal Engineer $275/ hour
Assistant Environmental Scientist $88/ hour
Assistant Planner $100/ hour
Associate Planner / Associate Environmental Scientist $121/ hour Senior Associate Environmental Scientist $140/ hour
Senior Associate Planner $145/ hour
Senior Environmental Scientist $173/ hour
Senior Planner / Senior Landscape Architect $173/ hour
Principal Planner / Principal Environmental Scientist $195/ hour Senior Principal Planner / Senior Principal Environmental Scientist $215/ hour Field Construction Observer $130/ hour
Senior Field Construction Observer $152/ hour
Assistant Construction Manager / Assistant Project Manager $121/ hour Associate Project Manager $139/ hour
Associate Construction Manager / Associate Field Construction Observer $142/ hour Project Manager $146/ hour
Senior Associate Construction Manager / Senior Associate Project Manager $163/ hour Senior Project Manager $187/ hour
Senior Construction Manager $190/ hour
Principal Construction Manager / Principal Project Manager $210/ hour Assistant Surveyor $113/ hour
Associate Surveyor $130/ hour
Senior Associate Surveyor $160/ hour
Project Surveyor $178/ hour
Senior Surveyor $190/ hour
One-Person Survey Crew $155/ hour
Two-Person Survey Crew $250/ hour
Three-Person Survey Crew $350/ hour
UAV Pilot $178/ hour
UAV Flight Observer $130/ hour
Fees are based on the median hourly pay rate for employees in each classification, plus indirect costs, overhead, and profit.
Plotting, Printing and Reproduction, Equipment Rental, Postage and Shipping 1.15 x Cost Transportation and per diem (QK will provide documented evidence of business travel, travel outside of work areas shall be pre-approved by Client) 1.15 x Cost Mileage $0.67 / mile $0.77
Other Expenses – Including Subconsultants & Purchased Services through Subcontracts 1.15 x Cost Rates are effective through December 31, 2023. If contract assignment extends beyond that date, a new rate schedule may be added to the contract.
Expert Witness/ Litigation support will be billed as quoted.
Rates based on “Prevailing Wage” (PW) for Construction Surveying will be determined by project and County per California law. 12/20/2022 2023 CHARGE RATE SCHEDULE
Construction and Project Management
Planning / Environmental / Landscape Architecture
PROFESSIONAL SERVICES
Engineering
TECHNICAL SERVICES
Surveying
EXPENSES
Current
STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE
AUTHORITY
Subject: Reject Claim for Damages Presented by Patricia Gonzalez Magaña Meeting Date: Thursday, August 3, 2023
From: Marissa Trejo, City Manager
Prepared by: Mercedes Garcia, Senior Administrative Analyst I. RECOMMENDATION:
Senior Administrative Analyst and City Manager recommend the Claim for Damages presented b y Patricia Gonzalez Magaña.
II. BACKGROUND:
Ms. Patricia Gonzalez Magaña filed a claim with the City of Coalinga (see attached) on June 15, 2023. The claim alleges that on the night of May 05, 2023 Coalinga Police officers entered her home during the execution of a search warrant for Luis J Balmes Gonzalez. During this forced entry, damage was done to the interior of the residence.
The claim was sent to George Hills Company for review. After review and investigation of the claim it was determined the City Police acted in accordance with their job duties.
III. DISCUSSION:
George Hills Company recommends the claim be rejected due to Penal Code Section 1531 which applies to this claim and states that a public entity is not liable for damage or injury arising out of officers executing a search warrant as officers may break open an outer or inner door or window of a residence to execute the warrant.
IV. ALTERNATIVES:
Accept the claim for the requested dollar amount (staff does not recommend).
V. FISCAL IMPACT:
The fiscal impact will be determined by Council decision.
ATTACHMENTS:
File Name Description
Claim_for_Damages_Patricia_Gonzalez_Magana.pdf Magana Claim
STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE
AUTHORITY
Subject: Reject Claim for Damages Presented by Cari McCormick Meeting Date: Thursday, August 3, 2023
From: Marissa Trejo, City Manager
Prepared by: Mercedes Garcia, Senior Administrative Analyst I. RECOMMENDATION:
Senior Administrative Analyst and City Manager recommend the Claim for Damages presented by Cari McCormick be rejected.
II. BACKGROUND:
Ms. Cari McCormick filed a claim with the City of Coalinga on July 11, 2023. The claim was sent to Employment Risk Management Authority (ERMA) for review and it was determined the claim alleges discrimination based on age and intents to pursue an action on behalf of similarly situated employees of CalPERS employers.
III. DISCUSSION:
Ms. McCormick's claim names CalPERS and more than 1500 California Public Agencies including the City of Coalinga. Ms. McCormick alleges discrimination based on age and intends to pursue an action on behalf of similarly situated employees of CalPERS employers. It is recommended this claim be rejected.
IV. ALTERNATIVES:
Accept the claim for damages (Staff does not recommend).
V. FISCAL IMPACT:
The fiscal impact to the General Fund will be determined by Council decision.
ATTACHMENTS:
File Name Description
McCormickDiscrimainationClaim.pdf McCormick Claim
STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE
AUTHORITY
Subject: Authorize City Manager to Approve Lease Contract between the City of Coalinga and Westside Family Preservation Network 160 W. Elm Street Meeting Date: Thursday, August 3, 2023
From: Marissa Trejo, City Manager
Prepared by: Mercedes Garcia, Senior Administrative Analyst I. RECOMMENDATION:
Staff recommends the approval of the lease for 160 W. Elm Avenue to Westside Family Preservation Network (WFPN) for community resource services use.
II. BACKGROUND:
The building located at 160 W. Elm is a City owned property that has been leased by the Westside Family Preservation Network for the past six years. Westside Family Preservation Network is a local non-profit organization and has provided community service resources to Coalinga.
III. DISCUSSION:
Westside Family Preservation Network is a local non-profit organization and has provided community service resources to Coalinga. WFPN approached the City about leasing the old courtroom since it was vacant.
The additional of this space willallow for expansion of services currently provided.
IV. ALTERNATIVES:
Do not approve the lease.
V. FISCAL IMPACT:
Approval of the Lease Agreement, with the additional space, will increase revenue from the previous lease of $12,000 per year to $18,000 resulting in a positive fiscal impact of $6,000 per year to the City's General Fund.
ATTACHMENTS:
File Name Description
WestsideFamilyPreservationServicesNetwork_Lease_2023.pdf LeaseAgreement
STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE
AUTHORITY
Subject: Direct City Manager to Coordinate a Ribbon Cutting Ceremony at Dog Park upon Completion of Upgrades
Meeting Date: Thursday, August 3, 2023
From: Marissa Trejo, City Manager
Prepared by: Marissa Trejo, City Manager
I. RECOMMENDATION:
This item was requested as a Future Agenda Item by Councilman Vosburg and City Manager also recommends.
II. BACKGROUND:
The City of Coalinga is currently leasing the dog park located at the sports complex from CHRPD. The City is making upgrades to the dog park.
III. DISCUSSION:
Councilman Vosburg is requested the City hold a ribbon cutting ceremony in partnership with CHRPD and the Coalinga Area Chamber of Commerce upon completion of the upgrades to highlight the improvements to the community.
IV. ALTERNATIVES:
Do not Direct City Manager to Coordinate a Ribbon Cutting Ceremony at Dog Park upon Completion of Upgrades.
V. FISCAL IMPACT:
None.
ATTACHMENTS:
File Name Description
NoAttachments Available
STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE
AUTHORITY
Subject: Code Enforcement Monthly Report for June 2023
Meeting Date: Thursday, August 03, 2023
From: Marissa Trejo
Prepared by: Yaneth Ibarra, Code Enforcement Officer
I. RECOMMENDATION:
II. BACKGROUND:
III. DISCUSSION:
IV. ALTERNATIVES:
V. FISCAL IMPACT:
ATTACHMENTS:
File Name Description
June_2023.pdf Code Enforcement Report June 2023
June 2023 Notices Pending Cited Completed
Accumulation of Vehicles 3 1 2
Animal Nuisance 2 2
Dogs running at large 1 1 1
Ilegal poles 2 2 2
Junk Trash Debris 16 1 1 14
Junk Trash Alley 7 1 3 3
Over Grown Weeds 14 1 5 8
Over Hanging Palm Trees 2 1 2
Over Watering 1 1
Property Maintenance 4 4
Trash Cans 1 1 1
Vehicles on Lawn 1 1
Vehicle Abatement 18 18
Total 72 14 59
72 Hour Parking Warning 20 10 19
Vehicle Tows 1
Water Conservation 1
Code Enforcement Activity
STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE
AUTHORITY
Subject: Public Works, Utilities & Community Development Quarterly for April-June 2023 Meeting Date: Thursday, August 3, 2023
From: Marissa Trejo, City Manager
Prepared by: Sean Brewer, Assistant City Manager
I. RECOMMENDATION:
II. BACKGROUND:
III. DISCUSSION:
IV. ALTERNATIVES:
V. FISCAL IMPACT:
ATTACHMENTS:
File Name Description
Quarterly_Report_Apr-Jun_2023.pdf Qrtly Rpt Apr-June 2023
PUBLIC WORKS, UTILITIES AND COMMUNITY DEVELOPMENT
QUARTERLY REPORT FOR
APRIL - JUNE 2023
*Note: New items and updates from last quarter’s report are in bold print.
PUBLIC WORKS
PUBLIC WORKS
NATURAL GAS DISTRIBUTION:
• Repaired gas leak Polk/Tyler Alley
• Relocated gas meter for 333 Tyler St.
• Completed annual gas valve turning.
• Repaired gas leak 200blk E. Pleasant
• Annual line locating training completed.
• Repaired gas leak 800 Coalinga St.
• Potholed to located gas main E. Pleasant
• Replaced gas valve and meter 445 S. Coalinga from vehicle accident. • Annual Gas Leak Survey was completed.
• Gas Ballard replaced 1401 N. Joaquin
• Gas leak repaired 216 E. Polk
• Gas leak repaired 385 Monroe.
• Gas service line replaced 534 N. Princeton
• Electro and stab fitting training completed.
• Visual Inspection of Rectifiers completed.
• Worked on repairs from gas leak survey 80% Complete.
WATER DISTRIBUTION:
• Installed new 1” service line Derrick/Palmer
• Repaired water leak 5th and Birch
• Repaired water leak 10” main Oil King
• Located and exposed buried valve Truman St.
• Replaced hydrant 3rd and Glenn for vehicle accident.
• Repaired 12” main water leak Highway 33
• Repaired water leak 8115 Echo Canyon
• Repaired water leak Houston/E. Pleasant Alley
• Repaired water leak 210 W. Glenn
• Repaired water leak Princeton/Monterey Alley
• Installed water service 168 S. Sixth St.
• Installed new water service line 157 E. Birch
• Repaired water leak 1223 California
• Repaired water leak 596 E. Polk
• Repaired water leak 16” main Hwy 33/198
• Repaired hydrant 296 E Polk (Vehicle Accident)
• Repaired water leak Olson Park
• 2” meter installed for Coalinga feed lot
• Repaired 2” backflow Posa Chante Blvd
• Replaced broken hydrant Fresno St.
• Repaired 1” Backflow Clock Tower
WASTEWATER COLLECTION:
• Cleaned Lift Stations
• Repaired Sewer main Warthan
• Cleared blockage Jackson/Monroe Alley
• Cleared blockage 4th St.
• Removed repaired and reinstalled pump Highway lift Station. • Cleared blockage Durian/Cedar Alley
• Cleared blockage Thompson/Valley St.
• Cleared blockage 450 W. Elm
• Removed 1 pump Creekside lift Station sent for repair. • Sewer blockage Baker and Buchanan
• Sewer blockage Sunflower
• Sewer blockage 330 N. Fourth
• Sewer blockage Van Ness Ave
• Repaired sewer clean out in sidewalk on Sunset
• Assisted P.V.S.P with line Jetting.
SIDEWALKS:
Repaired section of sidewalk Merced Ave.
Repaired section of sidewalk 600 W. Elm
PARKS:
• Fertilized / Seeded Centennial and Sandalwood Parks
• Water meter and new irrigation lines installed for Dog Park • Dirt work / Poured Pads for benches Dog Park
• Dirt work/ new irrigation lines installed Sunset/Birch Plot • Worked on Irrigation repairs Centennial Park
MISCELLANEOUS:
• Cleared out two down trees in Storm drain ditch.
• Removed tree Elm/Cambridge that blocked new signage light. • Stump grinded stumps on Madison St.
• Worked on Preparing Area on Polk St. for Paving
• Repaired Sink Hole Alfred St.
• Covered up graffiti Pacific St.
• Installed dog waste stations Monterey trail.
• Installed diagonal Parking 7th St.
• Repaired fence Palomino St.
• Removed 3 dead redwood trees Washington St.
• Moved Stop Bar forward on Juniper Ridge
• Installed light Pole behind City Hall
• Cleared drains and prepped for storms.
• Poured 10 concrete pads and installed 10 benches at various locations around town • Planted 5 new trees and repaired irrigation at Airport.
Ran communication cable City Hall
• Repaired loop for automated gate Airport.
• Planted 7 new trees San Madele.
• Continued with Pothole Patching 100 blk Jefferson and surrounding areas. • Tree trimmed along W. Elm Ave
• Cleaned out Basin Monterey
• Painted red curbs around Olson Park in Prep for Derby weekend. • Put up Veteran Banners Coalinga Plaza
• Cleaned up empty lot behind Sunflower had garbage hauled off. • Re Installed crosswalk sign Elm and Walnut.
WATER TREATMENR PLANT (WTP)
• Derrick bypass valve - Test run is scheduled for August 9th. • Hwy 198/33 PRV - Installation is on hold till Fall.
• Hach equipment quarterly maintenance was complete on June 1st. Next quarterly schedule for the week of August 1st.
• SCADA System – Have few items that still need to be taken care of. • Hypo OSG cells - Quarterly maintenance is scheduled for July 26th. • Telstar – Annual service and maintenance for the chlorine system and chlorinator controls is scheduled for December 13th.
• State Water Board Inspection -Waiting for the state report to get back to us. • Westland Water District Algae Treatment. Was completed on May 17th & June 22nd. Next treatment is scheduled for July 26th.
• AOS - is working on a new Access Control System for the control room and two entry gates. In progress. Waiting for quotes.
• AOS is working on a new Security Camara System for the water plant. AOS has started working on the new Security Camara System.
• TTHM Project has started. GSE Construction - Waiting for the Carbon Dioxide tank and Permanganate tank to be delivered.
• Sed Basin 2 was out of service for annual maintenance. Two clarifiers gear drive were taken out for repair and maintenance. Basin 2 maintenance and both gear drive back in service. • Water Operators have started working on rerouting two chemical lines in the chemical building for the new Permanganate system (TTHM Project). Has been completed. • Sodium Hydroxide Injection point. This pilot system test started mid-April. Failed. Waiting for a bigger pump to come in.
• MKN is working on scope of work and cost for the new Sodium Hydroxide Facility. In progress. • Fresno County Hazmat Chemical inspection – Working on report and safety items. • Emergency Repair Work for Basin 2 Clarifier 2A & 2B gear drive out of service. Repairs to both gear drives have been repaired and back in service. • Annual Chlorine 2-ton Lift Crane maintenance is scheduled for mid-April. Crane was inspected and passed.
• Oil King Reservoir had a new radio communication level sensor installed. Complete • Advance Flow Meter and Emerson calibrated all the Rosemount for the flow & level control sensors at the water plant. Complete
• MKN – Chlorine room safety equipment upgrades. In progress, drafting up plans. • Environmental Permitting Specialists – Update our PSMP and RMP policies and procedures manuals.
• Chemical training for Ammonia, Chlorine and delivery trucks was done June 22nd for all personnel.
• Northwest and Oil King Reservoir had a dive inspection done by Global Dive. • Install new 12” butterfly valve at hwy 198/ 33 PRV vault.
WASTEWATER TREATMENT PLANT (WWTP)
• Control room equipment upgrade. In progress
• AM Consulting Engineering discharging effluent water permit. In progress working with Landowner on signing agreement. Council has approved the agreement. Setting up a meeting with the landowner to sign the agreement.
• Air Actuator for pond 2 getting quotes for two new motors. Two new aerator motors were installed and put back in service.
• Radio field dirt removal project – Plans are done working on Bid documents. • Beartrap is making new stainless steel pipe hangers for the new DO sensors for all five ponds.
West Hills Machine is modifying the hanger pad for the new DO sensors. Should be in place midApril. • AM Consulting working on updating state regulatory plans (wastewater spill prevention plan, sampling analysis plan and operation plan). In progress and being reviewed. City is now reviewing the final draft.
• Sludge removal has tentatively been scheduled for early fall 2023. • Wastewater lighting project – Contractor has installed 16 light poles and waiting on the other 7 to be installed. Waiting on arm support for battery / panels. Project complete • Advance Flow Measure - came out and calibrated all of instrumental equipment for the plant.
Complete
ASSISTANT CITY MANAGER
PUBLIC WORKS/UTILITIES
• Street Light Acquisition: The City has decided to not pursue the acquisition of the streetlights.
Staff has been working with PG&E to improve coordination of installing banners to the light poles including permit streaming lining for new lighting.
• Northwest and Oil king Infrastructure: Staff is currently working with Blackwater Engineering on developing a long-term capital improvement plan for Aera in order to address long term maintenance of these facilities. On-going.
• Water/Wastewater Treatment Plant Solar Facilities: Project is currently under design, staff if working with Johnson Controls on land use permitting at the WTP and financials will be presented to the City Council in the coming months including financing options. • Metering Logistics and Streamlining:
With the recent grant award for AMI metering, rereads will become a simple poll on the website with an occasional site visit if the meter is not being picked up with cellular data. • Cathodic Protection Survey: The 2023 Cathodic survey of our natural gas pipeline has been scheduled with Farwest Corrosion for August.
• Public Works Training Program:
Operator Qualifications Training and Evaluations have been completed for required employees. These will be valid for the next three years. For the next cycle of evaluations, planning will need to be done to improve our training facilities at the Public Works Yard. In regard to Water/Street/Sewer related tasks, we are exploring how to extend this to those genres as well.
• Civic Ready: The system was handed off to the Fire Department, and training for the program has been administered.
• New Los Gatos Lift Station: Project is in hold pending outcome of unforeseen land use issues. • Tyler EAM: The implementation of EAM has been completed. Public Works is currently undergoing a trial period where employees submit and respond to work orders in the training environment. The intent is to gather data on how to best implement and improve upon a full production environment. The trial period is set to end in August. • Storm Readiness Plan: Staff has been working on standardizing and documenting our approach to storm readiness. The intent is to create a plan that can be followed by anyone and yield positive results. Plan is 95% complete.
• Street Maintenance: Rubberized asphalt overlays have been completed for various streets identified by their PCI. Furthermore, Public Works is identifying actions that can better serve repair activities such as a small-scale paving machine. With the intent being able to efficiently make repairs to larger scale areas in preparation for further overlay projects. • Migrating to Beacon Read Systems: Staff has identified a plan to migrate away from the Read Center platform offering from Badger, as it is no longer supported. Talks with both Badger to move to Beacon for our new AMI water meter installations have begun. Also, our current water/gas meters will be migrated to the Sensus software, AutoRead/FlexNet. This will serve a transition to the eventual automation of all meter reading. We have nearly completed the required “Meter Interface” file for the transition for Beacon to work appropriately. We are awaiting some responses from our AutoRead vendor to progress that side of the implementation. • Water Loss: In an effort to conserve water, staff has put a focus on water loss. Efforts have ranged from looking for water meters not in the system, verifying multipliers for billing, testing large meters for accuracy, and replacing residential meters when required to do so. Contact has been made with our meter testing vendor and is set to begin testing our larger meters this summer.
LOCAL STREET PROJECTS
• Elm Ave Improvements (in front of the Fire Department) – Construction is underway and expected to be completed in August 2023.
• Cost Share Program: The cost share program has been published with a number of interested applicants. Two projects are underway and will be bid in very short order. Completed. Currently looking for new projects to add in other applicants.
• SB1: Cherry Lane Reconstruction – the project has been awarded and construction is expected to start construction in early August. Staff is continuing to coordinate with the School District and College as it relates to transportation impacts related to construction.
GRANTS
Staff has been continuing to meet with Blais and Associates monthly in accordance with their grant contract to review possible grant opportunities. Below is a status update on all grant activity within the Public Works/Utilities and Community Development Department(s):
• State Parks Per Capita Program: Workout Equipment has been delivered, and staff is awaiting delivery of the canopies. Bidding of the project should occur later summer 2023 with construction in summer/fall 2023.
• AHSC Affordable Housing Grant Application for Pacific and Elm Ave: Staff received the standards agreements on 1/23/2023 and awaiting full authorization to begin project implementation.
• ATP Cycle 4 – Trail segments, 9, 4 and 3 (portion) – CEQA work is complete and certified, the city has awarded a right-of-way consultant and currently working through that phase of the project. • CMAQ (2019) Trails Segments 1, 2, 12, 14: A right-of-way consultant has been hired and the project is currently under design.
• CMAQ (2019) Alley Paving (Segments 38-44): This project is currently under design. • STBG (2021) Phelps Ave - Authorization for design and construction has been approved. Design is 90% and the project should be advertised for bid in the Fall 2023. • CMAQ (2021)/ATP Cycle 5 – Polk Street East Improvements: Authorization for design services has been issued and design is underway. This project is expected to be under construction in 23/24 Fiscal year.
• LEAP – ADU ordinance is complete. An architect has designed the plan sets for 3 ADU units and full construction drawings are expected to be delivered to the city in August. Plans will then be reviewed and made permit ready by spring. Self Help Enterprises is currently working on the ADU program documents including the financial assistance program. • Clean Water State Revolving Fund Grant Application – CCTV inspections are complete and awaiting report. In addition, AM consulting engineers are preparing a feasibility study for the city related to WWTP improvements.
• AMI Water Meters (Water SMART Grant) – A grant for 3.4 million dollars has been awarded to the City of Coalinga to install AMI meters within the 1” range (approximately 3800 meters), and meters that extend to the 1.5” to 6” (approximately 300) will be replaced as funding becomes available. 78 of those meters have already been purchased and are set to be shipped early next year.
• Urban Drought Relief Grant (3 Applications): Applications for the funding of the Derrick Reservoir, Smart Meters, and a Turf Replacement Program have been submitted to the State for consideration and should hear on possible award in March. Grant awards have been received for the AMI implementation as well as the Turf Replacement Program. • ATP 6 – Trestle Bridge Replacement and Trail Segments: The City of Coalinga was notified by COG that the City was awarded funds for another segment of the trail system near Gregory way and Phelps including a bridge across Los Gatos creek to replace the old railroad trestle bridge.
Project schedule is being developed but design and construction will most likely occur in FY24 and FY25 respectively.
• CMAQ/STBG 2023 Call for Projects – Staff is currently developing project scopes for the upcoming CMAQ and STBG grant solicitation through the Fresno COG. Staff will be bringing recommendation in the coming months. Applications are due in October 2023.
WATER BOND PROEJCTS
• Pleasant Street Water Line Project (Water Bond Project): Construction award has been approved by the City Council and construction of the 5,000 LF of water line between Hachman and Louisiana is set to begin in July.
• TTHM: Project has been awarded and currently under construction. Construction is expected to be complete in August 2023.
• Water Treatment Plant SCADA Upgrades: Complete
• Chlorine Safety Improvements: TETER, a sub-consultant to MKN has been hired to perform the architectural, mechanical, and electrical designs for the improvements needed. • Derrick Reservoir Rehabilitation: This project includes new coatings, piping, roof and paint. The project is currently under design and staff is coordinating bid and construction timeframes to coincide with water demand. Also, staff is looking at all grant opportunities including reaching out to state and federal officials to try and find funding for this project to extend the number of bond projects the city will be able to undertake.
• Filter Valve Actuators: Complete
• Moss Screen Replacements: This project is currently under design with MKN. However, staff is looking at alternatives to try and save costs associated with new screens. Staff is considering taking one off-line and sending in for repair, but it has to go back to the manufacturer. Staff will continue to update the Council on its progress.
• Wash Water Tank Replacement/Rehabilitation: The wash water tank was inspected on 6/1/2023 and a report was provided to staff that looked at the foundation, exterior and interior shell, roof (interior/exterior), interior bottom, and appurtenances. At this time the recommendation is to replace the existing tank with a new tank due to the logistics and costs associated with rehab. This will offer redundancy and heightened reliability.
• Filter Beds and Sludge Drying Beds: Design is currently underway, and staff is expecting a full report and costs estimates for the improvements in the coming months. • Flocculation and Sedimentation Basin Rehab: This project is a lower priority project considering the other needed improvements at the plant in the coming years. Staff is proceeding with minor improvements to the basins such as the gear boxes and various mechanisms that are in disrepair or aged out.
PARKS/MEDIANS
• Splash Pad: The City Engineer has been working on the design of the splash pad and the infrastructure needed for the recirculation systems. Public Works crews have been working on clearing the site for future development.
• There are several park spaces and medians that public works staff is working on improving.
Improvements include trees, drought tolerant landscaping, benches, trash receptacles, picnic tables, and groundcover. These will be ongoing as staff has time to complete. • Dog Park: Construction on the Dog Park has begun and should be completed by the end of July.
COMMUNITY DEVELOPMENT
• Staff is processing several land use permits that are in different stages of planning from an event center on Merced behind PG&E, automotive shop on Polk Street, a final map for the Heritage Park housing development, and a new gas station and car wash at 5th and Elm, master plan housing development east of Posa Chanet, a parcel map at El Rancho and Elm Ave, and a Senior Housing Apartment Project on Walnut and Elm.
• The Building Department is working with apartment managers and owners related to developing a plan to accommodate the new organic waste requirements for multi-family developments. This includes providing a location on-site for an additional bid to accommodate this new waste stream.
STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE
AUTHORITY
Subject: Discussion and Direction regarding One (1) Future Vacancy on Planning Commission
Meeting Date: Thursday, August 3, 2023
From: Marissa Trejo, City Manager
Prepared by: Sean Brewer, Assistant City Manager
I. RECOMMENDATION:
Staff is seeking the Council direction related to one (1) future vacancy on the Planning Commission.
II. BACKGROUND:
Commissioner Sailer's term will be ending September 3, 2023. Commissioner Sailer has informed staff he is not interested in seeking reappointment.
In accordance with Section 2-3.102, members of the Planning Commission shall be appointed by the Council. Any vacancy occurring on the Planning Commission by reason of death, resignation, removal or disqualification shall promptly be filled by the Council for the unexpired term of such member.
III. DISCUSSION:
Staff is seeking direction from the Councilas to how they would like address the commissioner term expiration in the Planning Commission. In this situation the Council has multiple options when appointing an existing or new member to the Commission:
1. Any member of the Council can make a motion nominating a member of the public to the commission and vote accordingly;
2. The Council may appoint from the list of applicants who submitted applicants during the last solicitation; or
3. If members of the Council do not have an immediate recommendation to directly appoint they can direct the City Clerk to advertise for the Planning Commissioner position and staff will then bring back the list of applicants for consideration at a future meeting.
The last solicitation was in March 2023 and the City received applications from James Allison, Rocco Papietro and Richard Hill. Richard Hill was appointed out of the (3) applicants. Attempts to contact applicants about this opportunity have been made and applications are attached.
IV. ALTERNATIVES:
Alternatives were identified in the discussion section of this report above. There is no alternative of "no action" for this item.
V. FISCAL IMPACT:
None
ATTACHMENTS:
File Name Description
James_Allison_Application.pdf James AllisonApplication
Rocco_Application_2-2022.pdf Rocco PapietroApplication
STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE
AUTHORITY
Subject: Discussion, Direction and PotentialAction regarding Filling Remaining Vacant Appointment for District 1 of the City of Coalinga Public Safety/City Beautification/Code Enforcement/Animal Control Transparency and Accountability Committee
Meeting Date: Thursday, August 3, 2023
From: Marissa Trejo, City Manager
Prepared by: Marissa Trejo, City Manager
I. RECOMMENDATION:
The City Manager recommends that Councilappoint one applicant to fill the remaining vacant community member position for District 1 from the list of applicants received.
II. BACKGROUND:
The City of Coalinga Transparency and Accountability Committees are made up of five to seven members (except the committee including public safety which includes 2 community members per Council District), consisting of members of the City Council, City staff and the public.
Appointments shall be for a one year period, after which the City Council shall re-evaluate their approval of establishing the Transparency and Accountability Committees Act. Members representing the Public must reside within City limits.
The committees shall meet at City Hallat times and dates established by the Committee Chair and City Staff, and shall be open to the public. Committees shall be responsible for communicating recommendations back to the City Council for possible action, as wellas producing and presenting quarterly information reports to the City Council.
Committees were advertised on Facebook and the City's website.
No new applications have been received since Council's last discussion and appointment of Ron Ramey to District 5 on June 1, 2023.
III. DISCUSSION:
Staff recommends Council select one (1) additionalapplicant from those listed below to represent District 1:
Public Safety / City Beautification / Code Enforcement / Animal Control Committee:
District 1 District 2 District 3 District 4 District 5
Mary Jones Vona Darnell Tom Dominguez JimAllen
Justin Milligan Richard Hill Jess Rosales Ron Ramsey
Taylor MonroyCisneros
Rocco Papietro
Applications for Consideration
Appointments made During the April 20, 2023 City Council Meeting Appointment made During the June 1, 2023 City Council Meeting IV. ALTERNATIVES:
Do not appoint a member to fill the District 1 vacancy.
V. FISCAL IMPACT:
None.
ATTACHMENTS:
File Name Description
NoAttachments Available
STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE
AUTHORITY
Subject: Discussion, Direction and PotentialAction regarding Filling Remaining Vacant Appointments for District 3 of the City of Coalinga Public Safety/City Beautification/Code Enforcement/Animal Control Transparency and Accountability Committee
Meeting Date: Thursday, August 3, 2023
From: Marissa Trejo, City Manager
Prepared by: Marissa Trejo, City Manager
I. RECOMMENDATION:
There is no staff recommendation. This item was requested as a Future Agenda Item by Councilman Vosburg.
Councilman Vosburg has requested that Council use the remaining District 1 applicants to fill the 2 vacancies for District 3.
II. BACKGROUND:
The City of Coalinga Transparency and Accountability Committees are made up five to seven members (except the committee including public safety which includes 2 community members per Council District), consisting of members of the City Council, City staff and the public.
Appointments shall be for a one year period, after which the City Council shall re-evaluate their approval of establishing the Transparency and Accountability Committees Act. Members representing the Public must reside with City limits.
The committees shall meet at City Hallat times and dates established by the Committee Chair and City staff, and shall be open to the public. Committees shall be responsible for communicating recommendations back to the City Council for possible action, as wellas producing and presenting quarterly information reports to the City Council.
III. DISCUSSION:
Committees were advertised on Facebook and the City's website.
No applications have been received from community members residing in District 3.
District 1 District 2 District 3 District 4 District 5
Mary Jones Vona Darnell Tom Dominguez JimAllen
Justin Milligan Richard Hill Jess Rosales Ron Ramsey
Taylor MonroyCisneros
Rocco Papietro
Applications for Consideration
Appointments made During the April 20, 2023 City Council Meeting Appointment made During the June 1, 2023 City Council Meeting IV. ALTERNATIVES:
Do not use the remaining District 1 applicants to fill the 2 remaining vacancies for District 3.
V. FISCAL IMPACT:
None.
ATTACHMENTS:
File Name Description
NoAttachments Available