Coalinga City Council
December 7, 2023

Printed:11/2/2023 11:12 AM
Ship To:

Reprint
Wholegood Sales Order
CITY OF COALINGA (05890)
155 W DURIAN
COALINGA CA 93210
Contact: Eric
Salesman: Cliff Domingues
Ship Via:

Terms: Net 10th
PO #:

Document #: 001-6186
Due Date: 12/10/2023
Invoice # 001-0
Date 11/2/2023
Time 10:35 AM
Item Number Sales Extended Back Drop
Description Qty Price Amount Disc Subtotal Tax Amount Order Ship Summary of Charges
$129,325.32 Taxable
$0.00 Non-Taxable
$129,325.32 Subtotal
$10,313.69 Sales Tax
$139,639.01 Total
$0.00 Amount Tendered
$0.00 Change Due
Customer Signature Date
This offer to sell is good for a period of thirty days or less, if specified. Once accepted, it forms a binding sales agreement. There is no cooling-off period. Should you accept this offer in writing by executing this Wholegoood Sales Order. where indicated below, and later decide to cancel your purchase, Sequoia will make a good faith effort to cancel the order to purchase with the manufacturer. However, should Sequoia not be able to cancel the order with the manufacturer, then your deposit is only refundable after the subject equipment is sold to a third party. All costs incurred by Sequoia in connection with this equipment/transaction will be accounted for and deducted from your deposit once the subject equipment is sold to a third party. Any remaining funds from the deposit will then be returned to you.

Cash Check/Check# CC/CC Type On Acct. Mfg Credit CIT Deposit Other $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Exempt Tax Cert #:

Expiration Date:

Printed:11/2/2023 11:12 AM

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Approve Comprehensive Fee Schedule for the Consumer Price Index (CPI) Update effective January 1, 2024
Meeting Date: Thursday, December 7, 2023
From: Marissa Trejo, City Manager
Prepared by: Mai Vang, Financial Services Director
I. RECOMMENDATION:

Financial Services Director and City Manager recommend the approval of the Comprehensive Fee Schedule for the annualconsumer price index (CPI) update effective January 1, 2024 as approved by Resolution No. 3789 on January 4, 2018 for development and other miscellaneous services.

II. BACKGROUND:

A fee is a charge imposed on an individual or business for a service that the individual or business chooses to receive. A fee may not exceed the estimated reasonable cost of providing the particular service or facility for which the fee is charged, plus overhead. Examples of fees included building permits, copy charges, and fire plan check fees.

Proposition 4, 13, 26, and 218 have placed both substantive and procedural limits on cities' ability to impose fees and charges. Collectively these constitutionalamendments provide safeguards against taxes being imposed with a vote of the people.

Proposition 26 contains a more generalarticulation of the cost of service principle which includes a requirement that the local government bear the burden of proof that a levy, charge, or other exaction is not a tax, that the amount is no more than necessary to recover the reasonable costs of the government activity, and that the manner in which those costs are allocated to a customer bear a fair or reasonable relationship to the customer's burden on, or benefits received from, the governmentalactivity.

In 2017, a service cost study was performed by Willdan. The intent of the study was to determine the following in regard to those services:

1. What does it cost the City to provide these services?

2. What fee changes are necessary to achieve the City's policies on cost recovery? The primary purpose of this review was to fairly and equitably set fees for the costs of providing such essential services to the individuals or organizations operating within the city proper. The goal is to neither make a profit on nay service, nor unintentionally subsidize any fee-oriented area. The fee only applies to the individuals or organizations who requested for the service, as opposed to the public at large. It is generally accepted that recovery of costs should be in directly proportion to the individual/specific gain for services received. For example, private development activity that benefits specific individuals generally is expected to pay fees that reflect 100% cost recovery. There are circumstances and programs which typically justify a subsidy such as youth, senior, and library services. The cost of these services is subsidized while the user receives benefits for which he or she does not fully pay.

Willdan developed a cost model based on "fullcost," which includes direct and indirect costs, including support costs from other departments. Direct costs include salaries and benefits attributed to each service.

Indirect costs are not readily identifiable with a direct operating program but rather, are incurred for a joint purpose that benefits more than one cost objective. Indirect costs include accounting, legal services, human resources and building maintenance.

III. DISCUSSION:

Resolution No. 3789 passed on January 4, 2018 provided authorization to the City to adjust the fees based on the San Francisco area annualconsumer price index (CPI) annually every January 1st. The Fresno area annual CPI is 3.3%, which is .5% higher than the recommended rate.

Due to timing and availability of the CPI factor, staff is requesting to use the annualized CPI factor between the months of October to October to become effective every January 1st. The CPI factor used for the 2024 Fee update is 2.8% increase over October 2022 to October 2023.

IV. ALTERNATIVES:

Not approve the fee schedule and keep current fees in place.

V. FISCAL IMPACT:

Revenues generated from the proposed fees are unable to be determine at this time due to the unknown variable of the volume of these services to be provided in the current fiscal year and upcoming years.

ATTACHMENTS:

File Name Description
20231207_-_Coalinga_UF_vCPI_Change_v1_All_CPI_increase.pdf Master Fee Schedule for 2024 Admin
Fee Group Fee Description Unit Notes x Original Fee
CPI Increased Fee
2019
CPI Increased Fee
2020
CPI Increased Fee
2021
CPI Increased
Fee 2022
CPI Increased
Fee 2023
CPI Increased
Fee 2024

3.9% 3.0% 1.1% 3.8% 6.0% 2.8%
Admin Copy Fee $0.25 $0.26 $0.27 $0.27 $0.28 $0.30 $0.31 Admin FPCC Copy Fee $0.10 $0.10 $0.10 $0.10 $0.10 $0.10 $0.10 Admin Research Fee Actual Cost Actual Cost Actual Cost Actual Cost Actual Cost Actual Cost Actual Cost Admin Public Records Search per page When allowable
per CPRA
$0.25 plus staff
time including
City Attorney
$0.26 plus staff
time including
City Attorney
$0.27 plus staff
time including
City Attorney
$0.27 plus staff
time including
City Attorney
$0.27 plus staff
time including
City Attorney
$0.27 plus staff
time including
City Attorney
$0.31 plus staff
time including
City Attorney
CPI Increase Oct 2022 to Oct 2023
Airport
Fee Group Fee Description Unit x Original Fee
CPI Increased
Fee 2019
CPI Increased
Fee 2020
CPI Increased
Fee 2021
CPI Increased
Fee 2022
CPI Increased
Fee 2023
CPI Increased
Fee 2024

3.9% 3.0% 1.1% 3.8% 6.0% 2.8%
Tiedown Fee per day $7.00 $7.00 $7.00 $7.00 $7.00 $8.00 $8.00 Tiedown Fee per month $30.00 $31.00 $32.00 $32.00 $34.00 $36.00 $37.00 Vehicle Parking per day $7.00 $7.00 $7.00 $7.00 $7.00 $8.00 $8.00 Vehicle Parking per month $30.00 $31.00 $32.00 $32.00 $34.00 $36.00 $37.00 Hanger Lease per month $115.00 $119.00 $123.00 $124.00 $129.00 $137.00 $141.00 Film Fee - Minimum cost for use of
the Airport Facility per day $1,500.00 $1,559.00 $1,606.00 $1,624.00 $1,686.00 $1,787.00 $1,836.00 Film Fee - Nominal water, power &
sewer
per day $50.00 $52.00 $54.00 $55.00 $57.00 $60.00 $62.00 Film Fee - Staff time per hour $38.15 $40.00 $41.00 $41.00 $43.00 $46.00 $47.00 Notes:

Any other requested type of events not listed are based on fair market value for the event type and suggestion/input from the Federal Aviation Administration (FAA)
CPI Increase Oct 2022 to Oct 2023
Building
Fee Group Fee Description Unit Notes x Original Fee
CPI Increased
Fee 2019
CPI Increased
Fee 2020
CPI Increased
Fee 2021
CPI Increased
Fee 2022
CPI Increased
Fee 2023
CPI Increased
Fee 2024

3.9% 3.0% 1.1% 3.8% 0.0% 2.8%
Building Permit Issuance Fees Plan Check Fee of Building Permit Fee NA NA NA NA NA NA NA Building Permit Issuance Fees Re-Roof with Sheathing (up to 2,300 square feet) $106.00 $110.00 $113.00 $114.00 $119.00 $119.00 $122.00 Building Permit Issuance Fees Re-Roof with Sheathing (over 2,300 square feet) $126.00 $131.00 $135.00 $136.00 $142.00 $142.00 $146.00 Building Permit Issuance Fees Swimming Pool (Residential) $139.00 $144.00 $148.00 $150.00 $155.00 $155.00 $160.00 Building Permit Issuance Fees Swimming Pool (Commercial) $165.00 $171.00 $176.00 $178.00 $185.00 $185.00 $190.00 Building Permit Issuance Fees Re-Inspection Fee $66.00 $69.00 $71.00 $72.00 $75.00 $75.00 $77.00 Building Permit Issuance Fees Solar Plan Check (Residential) per hour $66.00 $69.00 $71.00 $72.00 $75.00 $75.00 $77.00 Building Permit Issuance Fees Solar Permit Issuance (Residential) $99.00 $103.00 $106.00 $107.00 $111.00 $111.00 $114.00 Building Permit Issuance Fees Solar Permit Issuance (Commercial Roof Mount) $165.00 $171.00 $176.00 $178.00 $185.00 $185.00 $190.00 Building Permit Issuance Fees Demolition Permit $77.00 $80.00 $82.00 $83.00 $86.00 $86.00 $88.00 Building Permit Issuance Fees Administrative Fee (New Construction Only) $287.00 $298.00 $307.00 $310.00 $322.00 $322.00 $331.00 Building Permits Commercial Solar Plan Review (Roof Mount) $126.00 $131.00 $135.00 $136.00 $142.00 $142.00 $146.00 Building Permits Stucco $87.00 $90.00 $93.00 $94.00 $98.00 $98.00 $100.00 Building Permits Gas Pressure Test (Reinspection Fee) $27.00 $28.00 $29.00 $29.00 $30.00 $30.00 $31.00 Strong Motion Instrumentation Fee
(Earthquake Tax)- Applied to all
permits
Residential Permits Min fee $.50
Multiply
valuation by
.0001
Multiply
valuation by
.0001
Multiply
valuation by
.0001
Multiply
valuation by
.0001
Multiply
valuation by
.0001
Multiply
valuation by
.0001
Multiply
valuation by
.0001
Strong Motion Instrumentation Fee
(Earthquake Tax)- Applied to all
permits
Commercial Permits Min fee $.50
Multiply
valuation by
.00021
Multiply
valuation by
.00021
Multiply
valuation by
.00021
Multiply
valuation by
.00021
Multiply
valuation by
.00021
Multiply
valuation by
.00021
Multiply
valuation by
.00021
Building Standards Administration
Special Revolving Fund Valuation Between 1 and 25,000 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 Building Standards Administration
Special Revolving Fund Valuation Between 25,000 and 50,000 $2.00 $2.00 $2.00 $2.00 $2.00 $2.00 $2.00 Building Standards Administration
Special Revolving Fund Valuation Between 50,000 and 75,000 $3.00 $3.00 $3.00 $3.00 $3.00 $3.00 $3.00 Building Standards Administration
Special Revolving Fund Valuation Between 75,000 and 100,000 $4.00 $4.00 $4.00 $4.00 $4.00 $4.00 $4.00 Building Standards Administration
Special Revolving Fund Every 25,000 or fraction there of above 100,000 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 Electrical Permits PERMIT ISSUANCE $32.80 $34.10 $35.10 $35.50 $36.80 $36.80 $37.90 Electrical Permits SINGLE FAMILY RESIDENTIAL per sq ft $0.07 $0.10 $0.10 $0.10 $0.10 $0.10 $0.11 Electrical Permits MULTI-FAMILY RESIDENTIAL per sq ft $0.06 $0.10 $0.10 $0.10 $0.10 $0.10 $0.11 Electrical Permits RESIDENTIAL SWIMMING POOL $39.50 $41.00 $42.20 $42.70 $44.30 $44.30 $45.50 Electrical Permits COMMERCIAL SWIMMING POOL $79.10 $82.20 $84.70 $85.60 $88.90 $88.90 $91.40 Electrical Permits SERVICE PANEL <=200A $19.70 $20.50 $21.10 $21.30 $22.10 $22.10 $22.80 Electrical Permits SERVICE PANEL >200A<=1000A $39.50 $41.00 $42.20 $42.70 $44.30 $44.30 $45.50 Electrical Permits SERVICE PANEL >1000A $59.30 $61.60 $63.50 $64.20 $66.70 $66.70 $68.50 Electrical Permits SERVICE PANEL (SOLAR) $30.00 $31.20 $32.10 $0.00 $33.70 $33.70 $34.60 Electrical Permits OUTLETS/FIXTURES/SWITCH (FIRST 20) per unit $1.95 $2.00 $2.10 $2.10 $2.20 $2.20 $2.30 Electrical Permits OUTLETS/FIXTURES/SWITCH (20+) per unit $0.95 $1.00 $1.00 $1.00 $1.00 $1.00 $1.10 Electrical Permits SIGNS/MARQUEE (w/ Lights) $26.30 $27.30 $28.10 $28.40 $29.50 $29.50 $30.30 Electrical Permits EACH ADD SIGN/MARQUEE $15.80 $16.40 $16.90 $17.10 $17.70 $17.70 $18.20 Electrical Permits POWER APPARATUS <= 1HP $2.60 $2.70 $2.80 $2.80 $2.90 $2.90 $3.00 Electrical Permits POWER APPARATUS > 1HP <= 10HP $7.90 $8.20 $8.40 $8.50 $8.80 $8.80 $9.10 CPI Increase Oct 2022 to Oct 2023
Building
Fee Group Fee Description Unit Notes x Original Fee
CPI Increased
Fee 2019
CPI Increased
Fee 2020
CPI Increased
Fee 2021
CPI Increased
Fee 2022
CPI Increased
Fee 2023
CPI Increased
Fee 2024

3.9% 3.0% 1.1% 3.8% 0.0% 2.8%
Electrical Permits POWER APPARATUS > 10HP <= 50HP $14.50 $15.10 $15.60 $15.80 $16.40 $16.40 $16.80 Electrical Permits POWER APPARATUS > 50HP $29.00 $30.10 $31.00 $31.30 $32.50 $32.50 $33.40 Electrical Permits ELECTRICAL PANEL $43.50 $45.20 $46.60 $47.10 $48.90 $48.90 $50.30 Electrical Permits MISCELLANEOUS APPARATUS $29.00 $30.10 $31.00 $31.30 $32.50 $32.50 $33.40 Electrical Permits TEMP POWER SERVICE POLE $43.50 $45.20 $46.60 $47.10 $48.90 $48.90 $50.30 Electrical Permits TEMP POWER SERVICE DIST SYSTEM $7.90 $8.20 $8.40 $8.50 $8.80 $8.80 $9.10 Mechanical Permits Permit Issuance $39.40 $40.90 $42.10 $42.60 $44.20 $44.20 $45.40 Mechanical Permits FURNACE: <= 100,000 BTUH $13.10 $13.60 $14.00 $14.20 $14.70 $14.70 $15.10 Mechanical Permits FURNACE: => 100, 000 BTUH $19.70 $20.50 $21.10 $21.30 $22.10 $22.10 $22.80 Mechanical Permits DUO PAC A/C $43.50 $45.20 $46.60 $47.10 $48.90 $48.90 $50.30 Mechanical Permits EVAPORATIVE COOLER $26.30 $27.30 $28.10 $28.40 $29.50 $29.50 $30.30 Mechanical Permits VENTILATION FAN $6.50 $6.80 $7.00 $7.10 $7.30 $7.30 $7.60 Mechanical Permits COMMERCIAL HOOD $65.90 $68.50 $70.60 $71.40 $74.10 $74.10 $76.10 Mechanical Permits AIR HANDLER < 10,000 CFM $6.50 $6.80 $7.00 $7.10 $7.30 $7.30 $7.60 Mechanical Permits AIR HANDLER >= 10,000 CFM $11.80 $12.30 $12.70 $12.80 $13.30 $13.30 $13.70 Mechanical Permits <= 3HP, COMPRESSOR/BOILER $13.10 $13.60 $14.00 $14.20 $14.70 $14.70 $15.10 Mechanical Permits =>3HP <=15HP, COMP BROILER $19.70 $20.50 $21.10 $21.30 $22.10 $22.10 $22.80 Mechanical Permits 15HP <= 30HP, COMP/BOILER $26.30 $27.30 $28.10 $28.40 $29.50 $29.50 $30.30 Mechanical Permits 30HP <= 50HP, COMP/BOILER $32.90 $34.20 $35.20 $35.60 $36.90 $36.90 $38.00 Mechanical Permits < 50HP, COMPRESSOR/BOILER $52.70 $54.80 $56.50 $57.10 $59.30 $59.30 $60.90 Mechanical Permits APPLIANCE VENT $5.25 $5.50 $5.70 $5.80 $6.00 $6.00 $6.10 Mechanical Permits Ducting $26.30 $27.30 $28.10 $28.40 $29.50 $29.50 $30.30 Mechanical Permits Air Purification Ventilation $19.70 $20.50 $21.10 $21.30 $22.10 $22.10 $22.80 Plumbing Permits Permit Issuance $39.40 $40.90 $42.10 $42.60 $44.20 $44.20 $45.40 Plumbing Permits FIXTURE/TRAP per unit $5.20 $5.40 $5.60 $5.70 $5.90 $5.90 $6.00 Plumbing Permits REP / ALTER FIXTURE OR TRAP per unit $3.90 $4.10 $4.20 $4.20 $4.40 $4.40 $4.50 Plumbing Permits SEWAGE DISPOSAL SYSTEM $29.00 $30.10 $31.00 $31.30 $32.50 $32.50 $33.40 Plumbing Permits WATER HEATER (RESIDENTIAL) $7.90 $8.20 $8.40 $8.50 $8.80 $8.80 $9.10 Plumbing Permits WATER HEATER (COMMERCIAL) $26.30 $27.30 $28.10 $28.40 $29.50 $29.50 $30.30 Plumbing Permits GAS PIPING $19.70 $20.50 $21.10 $21.30 $22.10 $22.10 $22.80 Plumbing Permits WATER PIPING $13.10 $13.60 $14.00 $14.20 $14.70 $14.70 $15.10 Plumbing Permits LAWN SPRINKLER SYSTEM $39.50 $41.00 $42.20 $42.70 $44.30 $44.30 $45.50 Plumbing Permits LAWN SPRINKLER BACKFLOW DEVICE $13.10 $13.60 $14.00 $14.20 $14.70 $14.70 $15.10 Plumbing Permits PUBLIC POOL $118.00 $122.60 $126.30 $127.70 $132.60 $132.60 $136.20 Plumbing Permits PUBLIC SPA $118.00 $122.60 $126.30 $127.70 $132.60 $132.60 $136.20 Plumbing Permits PRIVATE SWIMMING POOL $52.00 $54.00 $55.60 $56.20 $58.40 $58.40 $60.00 Plumbing Permits PRIVATE SPA $52.00 $54.00 $55.60 $56.20 $58.40 $58.40 $60.00 Plumbing Permits MISC APPLIANCE $13.10 $13.60 $14.00 $14.20 $14.70 $14.70 $15.10 Plumbing Permits PRESSURE TEST $27.60 $28.70 $29.60 $29.90 $31.10 $31.10 $31.90 Contract Environmental Markup of Contract Price 24% 24% 24% 24% 24% 24% 24% CPI Increase Oct 2022 to Oct 2023
Building
Building Permit Fees (Schedule A2)- CPI Increase 2023 0% Valuation Fee
$1 -$800 $60.89
$800 - $3,000 $60.89 for first $800 plus $5.39 for each additional $100 or fraction thereof, to and including $3,000 $3,001 - 38,000 $179.42 for first $3,000 plus $23.87 for each additional $1,000 or fraction thereof, to and including $38,000 $38,001 - 75,000 $1,014.98 for first $38,000 plus $17.65 for each additional $1,000 or fraction thereof, to and including $75,000 $75,001 - $150,000 $1,667.89 for first $75,000 plus $12.09 for each additional $1,000 or fraction thereof, to and including $150,000 $150,001 - $750,000 $2,574.70 for first $150,000 plus $9.67 for each additional $1,000 or fraction thereof, to and including $750,000 $750,001 - $1,500,000 $8,378.29 for first $750,000 plus $8.20 for each additional $1,000 or fraction thereof, to and including $1,500,000 $1,500,000 and up $14,531.65 for first $1,500,000 plus $7.22 for each additional $1,000 or fraction thereof Building Permit Fees (Schedule A2)- CPI Increase 2024 2.8% Valuation Fee
$1 -$800 $62.56
$800 - $3,000 $62.56 for first $800 plus $5.54 for each additional $100 or fraction thereof, to and including $3,000 $3,001 - 38,000 $184.37 for first $3,000 plus $24.53 for each additional $1,000 or fraction thereof, to and including $38,000 $38,001 - 75,000 $1,042.97 for first $38,000 plus $18.13 for each additional $1,000 or fraction thereof, to and including $75,000 $75,001 - $150,000 $1,713.88 for first $75,000 plus $12.42 for each additional $1,000 or fraction thereof, to and including $150,000 $150,001 - $750,000 $2,645.70 for first $150,000 plus $9.94 for each additional $1,000 or fraction thereof, to and including $750,000 $750,001 - $1,500,000 $8,609.33 for first $750,000 plus $8.43 for each additional $1,000 or fraction thereof, to and including $1,500,000 $1,500,000 and up $14,932.38 for first $1,500,000 plus $7.44 for each additional $1,000 or fraction thereof CPI Increase Oct 2022 to Oct 2023
Finance
Fee Group Fee Description Unit Notes x Original Fee
No CPI applied to
fees
Annual Business Tax Certificate $25.00 $25.00
Transfer for Business Tax Certificate $25.00 $25.00
Duplicate Business Tax Certificate $25.00 $25.00
Non-Payment of Annual Business Tax Certificate of the Tax Delinquent + 1.5% Interest $0.25 $0.25 License Fees per quarter (based on
monthly sales) Less than $1,000.00 $7.50 $7.50
License Fees per quarter (based on
monthly sales) $1,000.00 to $1,999.99 $12.50 $12.50
License Fees per quarter (based on
monthly sales) $2,000.00 to $2,999.99 $15.00 $15.00
License Fees per quarter (based on
monthly sales) $3,000.00 to $4,999.99 $20.00 $20.00
License Fees per quarter (based on
monthly sales) $5,000.00 and over plus $.50 per month for each increase of $1,000.00 $20.00 $20.00 Specific Business Rates Theatres, Minstrels, Opera, or Concert (Less than one month) per day $10.00 $10.00 Specific Business Rates Theatres, Minstrels, Opera, or Concert (one month) per month $20.00 $20.00 Specific Business Rates Theatres, Minstrels, Opera, or Concert (quarter year) per quarter $20.00 $20.00 Specific Business Rates Circus, Caravan, Menagerie or side show per day $150.00 $150.00 Specific Business Rates Parading per day $75.00 $75.00
Specific Business Rates Carnivals plus $25.00 per day per ferris wheel $150.00 $150.00 Specific Business Rates Fortune Telling, Palmistry per day $25.00 $25.00 Specific Business Rates Boxing and Sporting Matches per match $10.00 $10.00 Specific Business Rates Shooting Gallery per quarter per table, alley, or lane $5.00 $5.00 Specific Business Rates Billiards, Pool Tables, Bowling $5.00 $5.00 Specific Business Rates Dances per dance $10.00 $10.00
Specific Business Rates Hotels (not more than 15 bedrooms) per quarter $15.00 $15.00 Specific Business Rates Hotels (16-25 bedrooms) per quarter $20.00 $20.00 Specific Business Rates Hotels (more than 25 bedrooms) per quarter $2.50 $2.50 Specific Business Rates Rooming House (no more than 5 furnished rooms) per quarter $5.00 $5.00 Specific Business Rates Rooming House (6-25 furnished rooms) per quarter $10.00 $10.00 Specific Business Rates Rooming House (More than 25 furnished rooms) per quarter $10.00 $10.00 Specific Business Rates Brokerage Business per quarter $5.00 $5.00 Specific Business Rates Rent and Debt Collector per quarter $10.00 $10.00 Specific Business Rates Attorneys at law per quarter $10.00 $10.00 Specific Business Rates Physician or Surgeon per quarter $10.00 $10.00 CPI Increase Oct 2022 to Oct 2023
Finance
Fee Group Fee Description Unit Notes x Original Fee
No CPI applied to
fees
Specific Business Rates Dentists per quarter $10.00 $10.00 Specific Business Rates Undertakers per quarter $10.00 $10.00 Specific Business Rates Service Station based upon
gross sales
based upon gross
sales
Specific Business Rates Sale of Motor Vehicles per quarter $100.00 $100.00 Specific Business Rates Auctions per day $25.00 $25.00
Specific Business Rates Auctioneer for hire per day $3.00 $3.00 Specific Business Rates Garages based upon
gross sales
based upon gross
sales
Specific Business Rates Printers per quarter $10.00 $10.00 Specific Business Rates Handbill Distributers per quarter $10.00 $10.00 Specific Business Rates Peddlers per day $60.00 $60.00
Specific Business Rates Horned Toad Derby Temporary Business License per day $25.00 $25.00 Specific Business Rates Vending of Musical Instruments per quarter $25.00 $25.00 Specific Business Rates Pawn Shops per quarter $25.00 $25.00 Specific Business Rates Freight Business per quarter per vehicle $5.00 $5.00 Specific Business Rates Barber and Beauty Shops per quarter per chair $5.00 $5.00 Specific Business Rates House Movers per house $20.00 $20.00 Specific Business Rates Hospitals (for profit) per quarter $7.50 $7.50 Specific Business Rates Hospitals (not-for-profit) exempt $0.00 Specific Business Rates Shore Repair per quarter $2.50 $2.50 Specific Business Rates Tailoring per quarter $2.50 $2.50 Specific Business Rates Soliciting of Pictures per year $100.00 $100.00 Specific Business Rates Public Utility Company per quarter $5.00 $5.00 Specific Business Rates Contractors per year $50.00 $50.00 Specific Business Rates Gaming Establishments (gaming tables) per quarter per table $25.00 $25.00 Specific Business Rates Gaming Establishments (slot machines) per quarter per machine $25.00 $25.00 Delinquent Account Fees (utilities) Late Fee Minimum Fee $2.50 5% per month 5% per month Delinquent Account Fees (utilities) Shut-Off Notice Process Fee $10.00 $15.00 Delinquent Account Fees (utilities) Reconnection Fee During Business Hours request before 2pm $60.00 $50.00 Delinquent Account Fees (utilities) Reconnection Fee After Business Hours request after 2pm $150.00 $150.00 Delinquent Account Fees (utilities) Meter Tampering Fee $300.00 $300.00 Delinquent Account Fees (utilities) Unauthorized Connection Fee $300.00 $300.00 Delinquent Account Fees (utilities) Return check Fee $25.00 $25.00 Delinquent Account Fees (utilities) Missed Appointment Fee After Second Time $20.00 $20.00 Credit Card pass thru $2.95 $2.95
CPI Increase Oct 2022 to Oct 2023
Fire
Fee Group Fee Description Original Fee
CPI Increased Fee
2019
CPI Increased Fee
2020
CPI Increased Fee
2021
CPI Increased Fee
2022
CPI Increased Fee
2023
CPI Increased Fee
2024

3.9% 3.0% 1.1% 3.8% 0.0% 2.8%
Fire Plan Check Fees Fire Hood / Duct Plan Check and Inspection Fee $299.00 $311.00 $320.00 $324.00 $336.00 $336.00 $345.00 Fire Plan Check Fees Fire Alarm Plan Check and Inspection (+ Device) $358.00 $372.00 $383.00 $387.00 $402.00 $402.00 $413.00 Fire Plan Check Fees Per Device $2.00 $2.00 $2.00 $2.00 $2.00 $2.00 $2.00 Fire Plan Check Fees Fire Sprinkler Plan Check and Inspection - NFPA 13D Systems $358.00 $372.00 $383.00 $387.00 $402.00 $402.00 $413.00 Fire Plan Check Fees Fire Sprinkler Plan Check and Inspection - NFPA 13D Subdivision (per model) $239.00 $248.00 $256.00 $259.00 $269.00 $269.00 $276.00 Fire Plan Check Fees Fire Sprinkler Plan Check and Inspection - NFPA 13D Subdivision (per permit) $119.00 $124.00 $128.00 $129.00 $134.00 $134.00 $138.00 Fire Plan Check Fees Fire Sprinkler Plan Check and Inspection NFPA 13 or 13R Systems (Base Fee + Number Heads + Floor/Riser) $437.00 $454.00 $468.00 $473.00 $491.00 $491.00 $505.00 Fire Plan Check Fees Heads 1-99 $119.00 $124.00 $128.00 $129.00 $134.00 $134.00 $138.00 Fire Plan Check Fees Heads 100-199 $239.00 $248.00 $256.00 $259.00 $269.00 $269.00 $276.00 Fire Plan Check Fees Heads 200 or more (Each additional head over 199 + 199 Head Fee) $0.50 $0.52 $0.54 $0.54 $0.56 $0.56 $0.58
Fire Plan Check Fees Each Floor / Riser over 1 $119.00 $124.00 $128.00 $129.00 $134.00 $134.00 $138.00 Fire Plan Check Fees Fire Plan Check Fee NA NA NA NA NA $208.00 $213.00 Fire Plan Check Fees Fire Plan Check Fee for Inspections for NFPA 13 or 13R Systems NA NA NA NA NA $257.00 $264.00 Fire Plan Check Fees Stationary Fire Pump $478.00 $497.00 $512.00 $518.00 $537.00 $537.00 $552.00 Fire Plan Check Fees Site Plan Review $119.00 $124.00 $128.00 $129.00 $134.00 $134.00 $138.00 Fire Plan Check Fees Fire Main, 3 or less Hydrants $239.00 $249.00 $257.00 $260.00 $270.00 $270.00 $277.00 Fire Plan Check Fees Fire Main, 4 or more Hydrants (Base Fee + per hydrant $239.00 $249.00 $257.00 $260.00 $270.00 $270.00 $277.00 Fire Plan Check Fees Per Hydrant over 3 $59.00 $62.00 $64.00 $65.00 $67.00 $67.00 $69.00 Fire Plan Check Fees Deferred Submittal Request $119.00 $124.00 $128.00 $129.00 $134.00 $134.00 $138.00 Fire Plan Check Fees Spray Booth / Paint Room (Not including Fire Prot) System) $119.00 $124.00 $128.00 $129.00 $134.00 $134.00 $138.00 Fire Plan Check Fees Re-Submittal Fee (Each, after First resubmittal or After plan approval) $119.00 $124.00 $128.00 $129.00 $134.00 $134.00 $138.00 Tenant Improvements (TI) Tenant Improvements Sprinkler Plan Check - Install or Relocate 7 Heads or more $239.00 $249.00 $257.00 $260.00 $270.00 $270.00 $277.00 Tenant Improvements (TI) Tenant Improvements Sprinkler Plan Check - Install or Relocate Less than 7 Heads $119.00 $124.00 $128.00 $129.00 $134.00 $134.00 $138.00 Tenant Improvements (TI) Onsite Sprinkler or Hydrant Mains Flush and Pressure Check (Underground System) $89.00 $93.00 $96.00 $97.00 $101.00 $101.00 $104.00 Tenant Improvements (TI) Overhead System Pressure Test $119.00 $124.00 $128.00 $129.00 $134.00 $134.00 $138.00 Tenant Improvements (TI) 5 Year Certification Sprinkler Test $119.00 $124.00 $128.00 $129.00 $134.00 $134.00 $138.00 Tenant Improvements (TI) US - Antifreeze System $239.00 $249.00 $257.00 $260.00 $270.00 $270.00 $277.00 Tenant Improvements (TI) US - Foam Systems $239.00 $249.00 $257.00 $260.00 $270.00 $270.00 $277.00 Tenant Improvements (TI) US - Fire Pump $358.00 $373.00 $384.00 $388.00 $403.00 $403.00 $414.00 Tenant Improvements (TI) US - Medical Gas $239.00 $249.00 $257.00 $260.00 $270.00 $270.00 $277.00 Tenant Improvements (TI) Fire Standpipe System $119.00 $124.00 $128.00 $129.00 $134.00 $134.00 $138.00 CPI Increase Oct 2022 to Oct 2023
Fire
Fee Group Fee Description Original Fee
CPI Increased Fee
2019
CPI Increased Fee
2020
CPI Increased Fee
2021
CPI Increased Fee
2022
CPI Increased Fee
2023
CPI Increased Fee
2024

3.9% 3.0% 1.1% 3.8% 0.0% 2.8%
Fire Code Enforcement Inspections Commercial Annual Fire Inspection NA NA NA NA $109.00 $109.00 $112.00 Fire Code Enforcement Inspections Non Compliant Citation - Fire Code, Building Code, or Municipal Code (First Citation) $100.00 $104.00 $107.00 $108.00 $112.00 $112.00 $115.00 Fire Code Enforcement Inspections Non Compliant Citation - Fire Code, Building Code, or Municipal Code (Second Citation) $500.00 $520.00 $536.00 $542.00 $563.00 $563.00 $578.00 Fire Code Enforcement Inspections Non Compliant Citation - Fire Code, Building Code, or Municipal Code (Third Citation) $1,000.00 $1,039.00 $1,070.00 $1,082.00 $1,123.00 $1,123.00 $1,154.00 Fire Code Enforcement Inspections False Alarm Response (First) no charge no charge no charge no charge no charge no charge no charge Fire Code Enforcement Inspections False Alarm Response (Second) no charge no charge no charge no charge no charge no charge no charge Fire Code Enforcement Inspections False Alarm Response (Third) $100.00 $104.00 $107.00 $108.00 $112.00 $112.00 $115.00 Fire Code Enforcement Inspections False Alarm Response (Fourth) $200.00 $208.00 $214.00 $216.00 $225.00 $225.00 $231.00 Fire Code Enforcement Inspections False Alarm Response (Fifth) $400.00 $416.00 $429.00 $434.00 $450.00 $450.00 $463.00 Fire Code Enforcement Inspections State Mandated 850 Inspection for Licensing and Certification (per hour - 3/4 Hour minimum) $119.00 $124.00 $128.00 $129.00 $134.00 $134.00 $138.00 Fire Code Enforcement Inspections Fire Report $15.00 $16.00 $16.00 $16.00 $17.00 $17.00 $17.00 Fire Code Enforcement Inspections Hydrant Testing, Inspect and Flow $105.00 $110.00 $113.00 $114.00 $119.00 $119.00 $122.00 Fire Code Enforcement Inspections Special Hazard Use Permit $119.00 $124.00 $128.00 $129.00 $134.00 $134.00 $138.00 Fire Code Enforcement Inspections Tank Installation/Removal Permit $239.00 $249.00 $257.00 $260.00 $270.00 $270.00 $277.00 Fire Code Enforcement Inspections Tank Plan Review $239.00 $249.00 $257.00 $260.00 $270.00 $270.00 $277.00 Fire Code Enforcement Inspections Tents, Canopies, or Temporary Membrane Structures $119.00 $124.00 $128.00 $129.00 $134.00 $134.00 $138.00 Fire Code Enforcement Inspections Burn Permit no charge no charge no charge no charge no charge no charge no charge Fire Code Enforcement Inspections Permitted Control Burn Escape Response A/C A/C A/C A/C A/C A/C A/C Fire Code Enforcement Inspections Illegal Burn Charges A/C A/C A/C A/C A/C A/C A/C Fire Code Enforcement Inspections Right-of-way Clean Up A/C A/C A/C A/C A/C A/C A/C Fire Code Enforcement Inspections Fireworks Stand Permit and Inspection $132.00 $137.00 $141.00 $143.00 $148.00 $148.00 $152.00 Fire Code Enforcement Inspections Public Fireworks Display Permit $132.00 $137.00 $141.00 $143.00 $148.00 $148.00 $152.00 Fire Code Enforcement Inspections Public Fireworks Display Engine Company Standby A/C A/C A/C A/C A/C A/C A/C Fire Code Enforcement Inspections Carnivals/Fairs Permit and Inspection $358.00 $373.00 $384.00 $388.00 $403.00 $403.00 $414.00 Fire Code Enforcement Inspections Special Event $29.00 $30.00 $31.00 $31.00 $50.00 $50.00 $50.00 Fire Code Enforcement Inspections Bonfire Permit and Inspection $119.00 $124.00 $128.00 $129.00 $134.00 $134.00 $138.00 Fire Code Enforcement Inspections Haunted Houses $119.00 $124.00 $128.00 $129.00 $134.00 $134.00 $138.00 Court Appearance or Deposition Fee for Civil Case Appearance (Actual Cost) A/C A/C A/C A/C A/C A/C A/C Legal Processing Fee Fee for Civil Case Subpoena of Records, whether records found or not (per Hour, 15 Minute Increments) $38.00 $40.00 $41.00 $41.00 $43.00 $43.00 $44.00 Legal Processing Fee Copy per page $0.10 $0.10 $0.10 $0.10 $0.10 $0.10 $0.10 Legal Processing Fee Postage (Actual Cost) A/C A/C A/C A/C A/C A/C A/C Other Plan Check / Inspection Per Hour $119.00 $124.00 $128.00 $129.00 $134.00 $134.00 $138.00 Inspection Fee
Overtime Inspection / Review - After normal business hours (2 hour minimum) $179.00 $186.00 $192.00 $194.00 $202.00 $202.00 $207.00 CPI Increase Oct 2022 to Oct 2023
Fire
Fee Group Fee Description Original Fee
CPI Increased Fee
2019
CPI Increased Fee
2020
CPI Increased Fee
2021
CPI Increased Fee
2022
CPI Increased Fee
2023
CPI Increased Fee
2024

3.9% 3.0% 1.1% 3.8% 0.0% 2.8%
Fire Code Enforcement Citation - First Violation of Fire Code, Building Code, or Municipal Code $100.00 $104.00 $107.00 $108.00 $112.00 $112.00 $115.00 Fire Code Enforcement Citation - Second Violation of Fire Code, Building Code, or Municipal Code $500.00 $520.00 $536.00 $542.00 $563.00 $563.00 $578.00 Fire Code Enforcement Citation - Third Violation of Fire Code, Building Code, or Municipal Code $1,000.00 $1,039.00 $1,070.00 $1,082.00 $1,123.00 $1,123.00 $1,154.00 File Search Providing Research, Etc (30 Minute Minimum) $38.00 $40.00 $41.00 $41.00 $43.00 $43.00 $44.00 File Search Copy per page $0.10 $0.10 $0.10 $0.10 $0.10 $0.10 $0.10 CPI Increase Oct 2022 to Oct 2023
Cannabis
Fee Description Unit Notes
Original Fee
2021
CPI Increased Fee
2022
CPI Increased Fee
2023
CPI Increased Fee
2024

3.8% 0.0% 2.8%
Pre-Application per application $525.00 $545.00 $545.00 $560.00 Regulatory Permit Application per application $2,744.00 $2,849.00 $2,849.00 $2,928.00 Annual Commercial Cannabis Regulatory Permit (All Types) per permit Annual fee charged per permit $8,576.00 $8,904.00 $8,904.00 $9,150.00 Annual Commercial Cannabis Regulatory Permit - Cultivation per permit additional fee per 20,000 canopy sq. ft. increment (indoor/outdoor) $329.00 $342.00 $342.00 $351.00 Annual Regulatory Permit Renewal per application $406.00 $422.00 $422.00 $434.00 Employee Permit - Background and Livescan per employee $606.00 $629.00 $629.00 $646.00 Employee Permit Renewal per employee $43.00 $45.00 $45.00 $46.00 Employee Badge Replacement per employee $29.00 $30.00 $30.00 $31.00 Employee Transfer per employee $29.00 $30.00 $30.00 $31.00 Ink Fingerprint Rolling per owner $44.00 $46.00 $46.00 $47.00 Livescan Rolling per owner $55.00 $57.00 $57.00 $59.00
Livescan Processing Renewal per owner $29.00 $30.00 $30.00 $31.00 CPI Increase Oct 2022 to Oct 2023
Planning
Fee Group Fee Description Unit Notes x
Original
Fee
CPI Increased
Fee 2019
CPI Increased
Fee 2020
CPI Increased
Fee 2021
CPI Increased
Fee 2022
CPI Increased
Fee 2023
CPI Increased
Fee 2024

3.9% 3.0% 1.1% 3.8% 0.0% 2.8%
Determination of Unspecified Uses Deposit, plus A/C $615.00 $639.00 $658.00 $665.00 $691.00 $691.00 $710.00 Zone Text Amendments Deposit, plus A/C $1,258.00 $1,307.00 $1,347.00 $1,362.00 $1,414.00 $1,414.00 $1,453.00 Re-Zoning Deposit, plus A/C $1,969.00 $2,047.00 $2,109.00 $2,132.00 $2,214.00 $2,214.00 $2,275.00 Conditional Use Permit Deposit, plus A/C $1,767.00 $1,836.00 $1,892.00 $1,913.00 $1,986.00 $1,986.00 $2,041.00 Home Occupation Permits Deposit, plus A/C $110.00 $115.00 $118.00 $119.00 $124.00 $124.00 $127.00 Variance Deposit, plus A/C $516.00 $537.00 $553.00 $559.00 $580.00 $580.00 $596.00 Modification/Revocation of Conditional Use Permit/Variance Deposit, plus A/C $1,220.00 $1,268.00 $1,306.00 $1,320.00 $1,371.00 $1,371.00 $1,409.00 Minor Deviations to Ordinance/Standards Deposit, plus A/C $279.00 $290.00 $299.00 $302.00 $314.00 $314.00 $323.00 Site Plan Review Deposit, plus A/C $1,227.00 $1,276.00 $1,315.00 $1,330.00 $1,380.00 $1,380.00 $1,418.00 Tentative Subdivision Map Deposit, plus A/C $1,465.00 $1,522.00 $1,568.00 $1,585.00 $1,646.00 $1,646.00 $1,691.00 Revised Tentative Subdivision Map Deposit, plus A/C $1,039.00 $1,080.00 $1,113.00 $1,125.00 $1,168.00 $1,168.00 $1,200.00 Final Map Deposit, plus A/C $696.00 $724.00 $746.00 $754.00 $783.00 $783.00 $805.00 Revised Final Map Deposit, plus A/C $390.00 $405.00 $417.00 $422.00 $438.00 $438.00 $450.00 Tentative Parcel Map Deposit, plus A/C $1,032.00 $1,073.00 $1,105.00 $1,117.00 $1,160.00 $1,160.00 $1,192.00 Revision to Acreage Map Deposit, plus A/C $318.00 $331.00 $341.00 $345.00 $358.00 $358.00 $368.00 Parcel Map Waiver Deposit, plus A/C $486.00 $505.00 $520.00 $526.00 $546.00 $546.00 $561.00 Lot Line Adjustment Deposit, plus A/C $390.00 $406.00 $418.00 $423.00 $439.00 $439.00 $451.00 Certificate of Compliance Deposit, plus A/C $177.00 $185.00 $191.00 $193.00 $200.00 $200.00 $206.00 General Plan Amendments Deposit, plus A/C $1,930.00 $2,005.00 $2,066.00 $2,089.00 $2,169.00 $2,169.00 $2,228.00 Annexation Deposit, plus A/C $2,522.00 $2,621.00 $2,700.00 $2,730.00 $2,834.00 $2,834.00 $2,912.00 Appeal Decision of Planning Director Deposit, plus A/C $259.00 $269.00 $277.00 $280.00 $291.00 $291.00 $299.00 Temporary Use Permit Deposit, plus A/C $197.00 $205.00 $211.00 $213.00 $221.00 $221.00 $228.00 Sign Permit $78.00 $82.00 $84.00 $85.00 $88.00 $88.00 $91.00 General Plan Colored Map $21.00 $23.00 $24.00 $24.00 $25.00 $25.00 $26.00 Contract Environmental Documentation & Master Plans of Contract Amount 24% 24% 24% 24% 24% 24% 24% Zoning Map $13.00 $14.00 $14.00 $14.00 $15.00 $15.00 $15.00 Environmental Documents - Public Review $26.00 $27.00 $28.00 $28.00 $29.00 $29.00 $30.00 City standards and Specifications $13.00 $14.00 $14.00 $14.00 $15.00 $15.00 $15.00 Misc. Copies per page $0.25 $0.26 $0.27 $0.27 $0.28 $0.30 $0.31 Non-Conforming Use Letter $132.00 $138.00 $142.00 $144.00 $0.10 $0.10 $153.00 Improvement Engineering, Plan Checking
and Construction Inspection Fees. First $70.000 of estimated improvement fees % of Impr. Cost 6% 6% 6% 6% 6% 7% 7%
Improvement Engineering, Plan Checking
and Construction Inspection Fees. Next $430,000 of estimated improvement cost % of Impr. Cost 4% 4% 4% 4% 4% 4% 4%
Improvement Engineering, Plan Checking
and Construction Inspection Fees. Next $500,000 of estimated improvement cost % of Impr. Cost 2% 2% 2% 2% 2% 2% 2%
Improvement Engineering, Plan Checking
and Construction Inspection Fees. Over $1,000,000 of estimated improvement cost % of Impr. Cost 1% 1% 1% 1% 1% 1% 1%
Zoning Certification per hour Reimbursed at hourly
rate
$68.00 $71.00 $73.00 $74.00 $77.00 $77.00 $79.00
Environmental Review (Notice of Exemption) $136.00 $142.00 $146.00 $148.00 $153.00 $153.00 $157.00 Environmental Review (ND/MND/EIR) $646.00 $672.00 $692.00 $700.00 $726.00 $726.00 $746.00 Environmental Review (ND/MND/EIR) Contract Administrative Fee
of Contract Amount 15% 15% 15% 15% 15% 15% 15%
Master Sign Permit $248.00 $258.00 $266.00 $269.00 $279.00 $279.00 $287.00 CPI Increase Oct 2022 to Oct 2023
Planning
Fee Group Fee Description Unit Notes x
Original
Fee
CPI Increased
Fee 2019
CPI Increased
Fee 2020
CPI Increased
Fee 2021
CPI Increased
Fee 2022
CPI Increased
Fee 2023
CPI Increased
Fee 2024

3.9% 3.0% 1.1% 3.8% 0.0% 2.8%
Second Residential Unit $130.00 $135.00 $139.00 $141.00 $146.00 $146.00 $150.00 Landscape Plan Check 15% of Contract Cost $100.00 $104.00 $107.00 $108.00 $112.00 $112.00 $115.00 Development Agreements Plus Actual Cost $493.00 $513.00 $529.00 $535.00 $555.00 $555.00 $571.00 Revised Parcel Map Plus Actual Cost $562.00 $585.00 $603.00 $610.00 $633.00 $633.00 $650.00 Residential Plot Plan Review $41.00 $43.00 $44.00 $44.00 $46.00 $46.00 $47.00 Administrative Site Plan Review Plus Actual Cost $493.00 $513.00 $529.00 $535.00 $555.00 $555.00 $571.00 General Plan Conformity Finding $248.00 $258.00 $266.00 $269.00 $279.00 $279.00 $287.00 Density Bonus $137.00 $143.00 $147.00 $149.00 $154.00 $154.00 $159.00 Tentative Subdivision Map (Condominium) Plus Actual Cost $1,223.00 $1,272.00 $1,311.00 $1,325.00 $1,376.00 $1,376.00 $1,414.00 Notes:

Deposits determined by department based on scope of work CPI Increase Oct 2022 to Oct 2023
Police
Fee Group Fee Description x Original Fee
CPI Increased Fee
2019
CPI Increased Fee
2020
CPI Increased Fee
2021
CPI Increased Fee
2022
CPI Increased Fee
2023
CPI Increased Fee
2024

3.9% 3.0% 1.1% 3.8% 0.0% 2.8%
Vehicle Release $44.00 $46.00 $47.00 $48.00 $49.00 $49.00 $51.00 Clearance Letter $48.00 $50.00 $52.00 $53.00 $55.00 $55.00 $56.00 Repo Administrative Fee $26.00 $27.00 $28.00 $28.00 $29.00 $29.00 $30.00 Fingerprints $15.00 $16.00 $16.00 $16.00 $17.00 $17.00 $17.00 Copy of Citation $26.00 $27.00 $28.00 $28.00 $29.00 $29.00 $30.00 DUI Recovery $102.00 $106.00 $109.00 $110.00 $114.00 $114.00 $118.00 Copy of Report $48.00 $50.00 $52.00 $53.00 $55.00 $55.00 $56.00 Bicycle License Renewal $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 Bicycle License 3 Years $5.00 $5.00 $5.00 $5.00 $5.00 $5.00 $5.00 Copy of Report $48.00 $50.00 $52.00 $53.00 $55.00 $55.00 $56.00 Copy of Photos $53.00 $55.00 $57.00 $58.00 $60.00 $60.00 $61.00 DOJ Livescan Fee $26.00 $27.00 $28.00 $28.00 $29.00 $29.00 $30.00 DOJ & FBI Livescan Fee $26.00 $27.00 $28.00 $28.00 $29.00 $29.00 $30.00 Other Livescan Fees $26.00 $27.00 $28.00 $28.00 $29.00 $29.00 $30.00 Livescan Rolling Fee $26.00 $27.00 $28.00 $28.00 $29.00 $29.00 $30.00 CCW Permit $85.00 $88.00 $91.00 $92.00 $96.00 $96.00 $98.00 CCW Renewal & Additions $85.00 $88.00 $91.00 $92.00 $96.00 $96.00 $98.00 Code Enforcement Abatement Administrative Fee $144.00 $150.00 $155.00 $157.00 $163.00 $163.00 $167.00 Animals Redemption Fee: Spayed/Neutered/Microchipped $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 Animals Redemption Fee: Sprayed/Neutered $12.00 $12.00 $12.00 $12.00 $12.00 $12.00 $12.00 Animals Redemption Fee: Unfixed $35.00 $35.00 $35.00 $35.00 $35.00 $35.00 $35.00 Animals Redemption Fee: Un-License Animal $12.50 $12.50 $12.50 $12.50 $12.50 $12.50 $12.50 Animals Pick-up Fee $15.00 $15.00 $15.00 $15.00 $15.00 $15.00 $15.00 Animals Cat Trap Rental (with signed Rental Agreement for each rental) $2.50 $2.50 $2.50 $2.50 $2.50 $2.50 $2.50 Animals Animal License Fee: Spayed/Neutered/Microchipped $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 Animals Animal License Fee: Sprayed/Neutered $12.00 $12.00 $12.00 $12.00 $12.00 $12.00 $12.00 Animals Animal License Fee: Unfixed $35.00 $35.00 $35.00 $35.00 $35.00 $35.00 $35.00 Animals Dog License Fee (un-spayed or un-neutered) $12.50 $12.50 $12.50 $12.50 $12.50 $12.50 $12.50 Animals Dog License Fee (spayed or neutered) $6.25 $6.25 $6.25 $6.25 $6.25 $6.25 $6.25 Animals Boarding Fees per day (Dog) $5.00 $5.00 $5.00 $5.00 $6.25 $6.25 $6.25 Animals Boarding Fees per day (Cat) $3.50 $3.50 $3.50 $3.50 $3.50 $3.50 $3.50 Animals Adoption Fee (Dog) $9.00 $9.00 $9.00 $9.00 $9.00 $9.00 $9.00 Animals Adoption Fee (Cat) $4.50 $4.50 $4.50 $4.50 $4.50 $4.50 $4.50 Animals Replace Tags $2.00 $2.00 $2.00 $2.00 $2.00 $2.00 $2.00 Animals Euthanasia Fee $30.00 $30.00 $30.00 $30.00 $30.00 $30.00 $30.00 Animals Second Time Redemption Fee: Spayed/Neutered/Microchipped $25.00 $25.00 $25.00 $25.00 $25.00 $25.00 $25.00 Animals Second Time Redemption Fee: Sprayed/Neutered $30.00 $30.00 $30.00 $30.00 $30.00 $30.00 $30.00 Animals Second Time Redemption Fee: Unfixed $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 Animals Third Time Redemption Fee: Spayed/Neutered/Microchipped $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 Animals Third Time Redemption Fee: Sprayed/Neutered $55.00 $55.00 $55.00 $55.00 $55.00 $55.00 $55.00 Animals Third Time Redemption Fee: Unfixed $75.00 $75.00 $75.00 $75.00 $75.00 $75.00 $75.00 CPI Increase Oct 2022 to Oct 2023
Public Works
Fee Group Fee Description Unit Notes x Original Fee
CPI Increased
Fee 2019
CPI Increased
Fee 2020
CPI Increased
Fee 2021
CPI Increased
Fee 2022
CPI Increased
Fee 2023
CPI Increased
Fee 2024

3.9% 3.0% 1.1% 3.8% 0.0% 2.8%
Public Works Downtown Banner Installation Fee per banner Bucket truck and two workers needed for installation $115.00 $119.00 $124.00 $125.00 $130.00 $130.00 $134.00 Public Works Special Request Waiver Form - Residential Event per form Usually only 2 locations to block off or up to 10 barricades $115.00 $119.00 $124.00 $125.00 $130.00 $130.00 $134.00 Special Request Waiver Form - Organization/Group
Sponsor Event
per form 4 locations to block off or up to 30 barricades $230.00 $239.00 $248.00 $251.00 $260.00 $260.00 $267.00 Building Permit Issuance
Fees
Encroachment Permit $66.00 $69.00 $72.00 $73.00 $76.00 $76.00 $78.00 CPI Increase Oct 2022 to Oct 2023

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Authorize City Manager to Enter into Contract with Mead & Hunt for Task Order #1 Professional Consulting Support for Airport Development of FAA Airport Capital Improvement Plan Services at New Coalinga MunicipalAirport Meeting Date: Thursday, December 7, 2023
From: Marissa Trejo, City Manager
Prepared by: Mercedes Garcia, Senior Administrative Analyst I. RECOMMENDATION:

Senior Administrative Analyst recommends City Council authorize the City Manager to execute with Mead & Hunt Task Order #1 to Develop FAAACIP and State of California CIP Grant Packages for Aviation Program and Planning Services.

II. BACKGROUND:

On November 2, 2023, meeting the City entered into a Professional Services agreement with Mead & Hunt to provide Airport Planning, Environmentaland Consulting Services. Execution of this task order begins the process of developing facility long term maintenance and improvements at New Coalinga MunicipalAirport using FAA and State of California grant funds on eligible projects.

III. DISCUSSION:

Mead & Hunt will provide support services as requested by the City for FAA Airport Capital Improvement Plan (ACIP) and State of California Capital Improvement Plan (CIP) and Grant Support. Services will be on a time-and-expense basis.

Task 1A- FAA ACIP Development (not eligible for FAA Reimbursement) Task 1B- Preparation of FAA Grant Packages (eligible for reimbursement when grant is executed) Task 1C- State of California CIP and Grant Support (not eligible for FAA reimbursement).

IV. ALTERNATIVES:

Do not enter into agreement for Task Order #1.

V. FISCAL IMPACT:

This contract will be paid out of line item 101-435-88090, with a budget of $20,000 for this fiscal year.

ATTACHMENTS:

File Name Description
Coalinga_Task_Order_1_Planning_on_call_Complete.pdf Coalinga- Mead&Hunt Task Order 1_Planning on call_ 2024_Current_MH_California_rates.pdf Mead & Hunt California Rates 2024 FORM CLIENT PSA-1 – TASK ORDER 10-2023
CLIENT PSA-1 – TASK ORDER 10-2023 Page 1 of 1
TASK ORDER #01
TO

PROFESSIONAL SERVICES TERMS AND CONDITIONS OF AGREEMENT BETWEEN: County of Coalinga (“CLIENT")
New Coalinga Airport
155 W. Durian, Coalinga, CA 93210
AND: Mead and Hunt, Inc. (“CONSULTANT”)
A Wisconsin Corporation
1360 19th Hole Drive, Suite 200, Windsor, CA 95492
TASK ORDER EFFECTIVE DATE: _____________________

RECITALS
This is the First Task Order to the PROFESSIONAL SERVICES TERMS AND CONDITIONS OF AGREEMENT dated effective November 6, 2023, between the CLIENT and CONSULTANT (“CONTRACT”).

AGREEMENT

1. Services to be provided: On-call Aviation Program Support and Planning Services The full Scope of Services is defined in Exhibit A.

2. Schedule. This Task Order will be in effect until 12-31-2024.

3. Consideration. Fees for the services provided by CONSULTANT under this Task Order shall be billed on a Time-and-Expense basis for a not-to-exceed amount of Thirty Thousand Dollars ($30,000) as broken out in the attached Exhibit A. Progress payments shall be made in accordance with the CONTRACT.

APPROVAL AND ACCEPTANCE: Approval and acceptance of the TASK ORDER including any attachments shall incorporate this document as part of the CONTRACT. All work and services defined in this TASK ORDER shall be performed in accordance with the terms and conditions of the aforementioned CONTRACT.

Accepted by: COUNTY OF COALINGA Approved by: MEAD AND HUNT, INC.

By:

Name:

Title:

The above person is authorized to sign for Client
and bind the Client to the terms hereof.

Date:

By:

Name:

Title:

Date:

EXHIBIT A
Mead & Hunt | 1360 19th Hole Drive, Suite 200, Windsor, CA 95492-7717 | 707-526-5010 | meadhunt.com City of Coalinga, California
NEW COALINGA MUNICIPAL AIRPORT (C80)
Program Support and Planning Services
Scope of Services
November 16, 2023

PROJECT DESCRIPTION
This Scope of Services details the on-call Program Support and Planning Services to be provided by Mead & Hunt, Inc. (CONSULTANT) for the New Coalinga Municipal Airport (Airport) owned by the City of Coalinga (CITY), California. The proposed services consist of the following elements:

Task 1 – Program Management
CONSULTANT will provide support services, as requested by the CITY, for FAA Airport Capital Improvement Plan (ACIP) development, grant coordination, management, and review of FAA funding support options, which may include planning, environmental, or financial services projects. Work may include FAA coordination and virtual meetings, providing graphics, opinion of probable Consulting costs, CITY administration costs, and project cost estimates, on various projects. Proposed subtasks for delineation of FAA reimbursement eligibility include the following:

Task 1A – FAA ACIP Development (not eligible for FAA reimbursement) Task 1B – Preparation of FAA Grant Packages (eligible for reimbursement when grant is executed) Task 1C – State of California ACIP and Grant Support (not eligible for FAA reimbursement) Task 2 – Professional Consulting Support
CONSULTANT will provide professional consulting support services, which may include (but are not limited to) management consulting services, airport planning, environmental planning, and review services.

CONSULTANT EXPERTISE REQUIRED
Work under this Contract will be performed under the supervision of planners experienced in the planning and design of airport projects in accordance with FAA, CALTRANS, and CITY standards.

SCHEDULE / TERM
This task order / budget will cover costs for services rendered from date contract becomes effective until December 31, 2024.

New Coalinga Municipal Airport Exhibit A
Program Support and Planning Services
Scope of Services
November 16, 2023

X:\4667812\240161.01\CFEE\proposal\Exhibit A Scope_Rev 1.docx

COMPENSATION FOR SERVICES
The CONSULTANT shall be compensated for the services described in this scope on a time-and-expense basis not to exceed Thirty Thousand Dollars ($30,000). Fees for each task are as follows:

Task 1 – Program Management. Twenty Thousand Dollars ($20,000), in accordance with the Mead & Hunt, Inc. Standard Billing Rate Schedule (2024) included as Attachment 1 to this scope of services.

Task 2 – Professional Consulting Support. Ten Thousand Dollars ($10,000), in accordance with the Mead & Hunt, Inc. Standard Billing Rate Schedule (2024) included as Attachment 1 to this Scope of Services.

All services shall be authorized in writing by the CITY. Payments shall be made monthly based on the hours of work complete and in accordance with the Master Agreement between City of Coalinga and Mead & Hunt, Inc. dated November 6, 2023.

End of Scope of Services
Attachment 1 - Mead & Hunt, Inc. Standard Billing Rate Schedule 2024 2024_Current MH California rates
MEAD & HUNT, Inc.

Standard Billing Rate Schedule
Effective January 1, 2024
Standard Billing Rates
• Clerical ............................................................................................................................................... $100.00 / hour • Technical Editor ................................................................................................................................. $136.00 / hour • Senior Editor ...................................................................................................................................... $198.00 / hour • Accounting, Administrative Assistant ................................................................................................. $128.00 / hour • Technician I, Technical Writer ........................................................................................................... $118.00 / hour • Technician II, Surveyor - Instrument Person ..................................................................................... $137.00 / hour • Technician III...................................................................................................................................... $159.00 / hour • Technician IV .................................................................................................................................... $168.00 / hour • Senior Technician .............................................................................................................................. $211.00 / hour • Engineer I, Scientist I, Architect I, Interior Designer I, Planner I ....................................................... $150.00 / hour • Engineer II, Scientist II, Architect II, Interior Designer II, Planner II................................................... $167.00 / hour • Engineer III, Scientist III, Architect III, Interior Designer III, Planner III ............................................. $179.00 / hour • Construction Resident Project Representative (RPR) ...................................................................... $189.00 / hour • Senior Engineer, Senior Scientist, Senior Architect, Senior Interior Designer, Senior Planner, Construction Manager ....................................................................................................................... $232.00 / hour • Project Engineer, Project Scientist, Project Architect, Project Interior Designer, Project Planner .... $248.00 / hour • Senior Project Engineer, Senior Project Scientist, Senior Project Architect, Senior Project Interior Designer Senior Project Planner ....................................................................................................................... $287.00 / hour • Senior Associate, Principal, Senior Client / Project Manager............................................................ $355.00 / hour Expenses
• Geographic Information or GPS Systems ........................................................................................ $100.00 / day • Out-Of-Pocket Direct Job Expenses................................................................................................. cost plus 15% Such as reproductions, sub-consultants / contractors, etc.

Travel Expense
• Company or Personal Car Mileage................................................................................................... $ IRS rate / mile* * Rates will be charged at Current IRS rate
• Air and Surface Transportation......................................................................................................... cost plus 15% • Lodging and Sustenance .................................................................................................................. cost plus 15% Billing and Payment
• Travel time is charged for work required to be performed out-of-office. A minimum of two hours will be billed for any work out-of-office.
• Invoicing is on a monthly basis for work performed. Payment for services is due within 30 days from the date of the invoice. An interest charge of 1.5% per month is made on the unpaid balance starting 30 days after the date of invoice.

This schedule of billing rates is effective January 1, 2024, and will remain in effect until December 31, 2024, unless unforeseen increases in operational costs are encountered. We reserve the right to change rates to reflect such increases.

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Approve Purchase of a New Ambulance from Emergency Vehicle Group (EVG) Meeting Date: Thursday, December 7, 2023
From: Marissa Trejo, City Manager
Prepared by: Greg DuPuis, Fire Chief
I. RECOMMENDATION:

Fire Chief recommends approving the attached purchase order from Emergency Vehicle Group (EVG) for one (1) new Wheeled Coach Medium-Duty Type I Freightliner M2 Ambulance.

II. BACKGROUND:

We currently have (6) Wheeled Coach light-duty ambulances that make up the bulk of our fleet. Except for the one ambulance purchased in 2023, by the City of Huron, four (4) ambulances have excessively high mileage and continue developing increasing mechanical problems. Due to such a significant contrast between light-duty ambulance call reliability and high maintenance/repair costs of the higher mileage ambulances, in the past we have rendered older light-duty ambulances surplus and dispose of them at 300,000 miles.

1. 2019 Ford F450 – 216,195 miles

2. 2019 Ford F450 – 226,394 miles

3. 2016 Ford F450 – 323,670 miles

4. 2016 Ford F450 – 320,463 miles

5. 2022 Ford E350 – 29,785 miles

6. 2023 Ford F450 – 1,500 miles
With the addition of a per-diem ambulance, we now have all 4 ambulances being staffed daily (3 Coalinga, 1 Huron). This provides us with unreliable back-up units, should any mechanical issues cause an ambulance to be out of service. By purchasing this ambulance, we will maintain our current level of service, which includes the need for a back-up unit with no loss in maintaining our daily staffing. Additionally increasing to a medium-duty chassis willextend overall the in-service life expectancy of the ambulance by two to three times over the current light-duty chassis. The maintenance service intervals are also increased by three times (from 5,000 miles to 15,000 miles) which decreases our maintenance costs and out of service times.

III. DISCUSSION:

EVG has been a supplier of ambulances to Coalinga Fire for the last four purchases and have met or exceeded our expectations. We would like to continue to use EVG as our sole source provider of emergency equipment. EVG has informed us that as of November 1, 2023, the lead time for an ambulance build has increased from 12-18 months to 24 months, minimum. This is due to decreased chassis availability as wellas parts and components delays, resulting from the continued nationwide back log caused from COVID19, shipping restrictions and auto/industry labor relation conflicts. EVG has NO ambulances available for immediate purchase and continually receives requests for future ambulance build reservations. In addition, the cost of a new ambulance and equipment is expected to increase an additional 10% on January of 2024. By not approving this purchase we may have to wait two (2) years or more to replace a 2016 ambulance and pay an exponentially increasing amount of funds.

The previous bid in 2022 included new gurneys and loading mechanisms, which meet DOT recommendations for rollover safety. Radio communication equipment will be included in this request, as the previous did not, eliminating the need for additional purchases and lead times.

IV. ALTERNATIVES:

1. Do not replace one of the current 2016 ambulances.

2. Purchase F450 ambulance for $414,202.31 (not recommended).

V. FISCAL IMPACT:

The cost of purchasing the new ambulance, including the gurney, loading mechanism and radio communication equipment is $468,463.14 and can be purchased from IGT funds we will have available from the FY 2025/2026 budget. The purchase will have no impact on the current adopted budget or the General Fund.

ATTACHMENTS:

File Name Description
CoalingaFD_CA_MD_WC170_FLiner__Order_Summary_Poposal_NEW.pdf EVG Order Proposal November 27, 2023
Coalinga Fire Department
300 W. Elm Ave.

Sincerely,
Brandon Hulett
Attention: Chief Greg DuPuis
Chief Greg DuPuis
On behalf of Emergency Vehicle Group, Inc., I would like to thank you for the opportunity to provide you with the following offer for Coalinga Fire Department to purchase One (1) 2025 Wheeled Coach Type I 1170 Ambulance(s) on a Freightliner M2, 4 x 2, Diesel Powered Two Door Standard Cab Chassis.

Emergency Vehicle Group, Inc. (EVG) is proud to be in the business of serving those who bravely serve our communities and help ensure the safety of our families and friends. Our pledge is to offer you the same quality of service and expertise that is demanded from you. Over the years we have introduced fire departments, municipalities and private companies to the absolute best in service, sales and support for emergency vehicle products.

We proudly serve California, Arizona and Nevada and offer you premium custom products along with the best value available in the industry. EVG accomplishes this by representing Spartan Emergency Response, SMEAL Fire Apparatus, Ladder Tower, SVI Trucks, Unruh Fire, Wheeled Coach Ambulance and Road Rescue Ambulance as well as offering ambulance remount services and command vehicles built by EVG.

EVG employs EVT and ASE Certified Mechanics with decades of experience in servicing emergency vehicles, fire apparatus and ambulances. EVG recognizes the importance of these vehicles as a life saving device and take great pride in serving those that bravely serve and protect us. Our corporate office and service facility is located in Anaheim, CA.

Our mission is to develop long-term relationships and provide our customers with “honest, intelligent effort” in everything we do for you. We are committed to do whatever it takes to surpass customers’ expectations by continually improving upon what we do.

All of us at Emergency Vehicle Group, Inc. believe in long-term relationships and we look forward to the opportunity of working with you and Coalinga Fire Department. I would again like to thank you for the opportunity. Everyone at EVG offers you our sincere pledge of “Honest, Intelligent Effort” in everything we do for you now, and in the future.

RE: Offer to Provide One (1) 2025 Wheeled Coach Type I 1170 Ambulance(s) Coalinga, CA 93210
Regional Account Manager
CoalingaFD_CA_MD_WC170_FLiner_ EVG Order Summary
2883 E. Coronado St. Anaheim, CA 92806
Tel: 714-238-0110 Fax: 714-238-0120
www.evginc.net
One (1) 2025 Wheeled Coach Type I 1170 Ambulance(s) on a Freightliner M2, 4 x 2, Diesel Powered Two Door Standard Cab Chassis
$0.00 $0.00
$468,463.14
$428,879.00
$1,000.00
$38,491.89
$0.00
Total Purchase Price
$428,879.00
$0.00
Misc Fee: (H-GAC)
$0.00 $0.00
$468,463.14
$1,000.00
$0.00 $0.00
CA Sales Tax (Based on Rate of 8.975%)
Tire Fee $12.25
Document Fee $80.00
$12.25
$80.00
$38,491.89

PROPOSAL
Price Each Extended Price
Chief Greg DuPuis November 27, 2023
Coalinga Fire Department
300 W. Elm Ave.

Coalinga, CA 93210
The undersigned is prepared to provide for the Coalinga Fire Department, upon receipt of a valid purchase order or a fully executed contract for final acceptance by Emergency Vehicle Group, the apparatus and equipment herein named and for the following prices:

Description
Said apparatus and/or equipment to be built and shipped in accordance with the specifications/work order reference number For Quote and any associated drawing(s) as provided. The specifications/work order/drawings herein contained will form a part of the final contract and are subject to changes desired by the purchaser, provided such alterations are interlined prior to the acceptance by Emergency Vehicle Group, Inc. of the purchase order or executed contract, and provided such alterations do not materially affect the cost of the construction of the apparatus.

The apparatus and/or equipment will be ready for delivery approximately 900 days after receipt of valid purchase order or executed contract, not including chassis and materials delays, or other causes beyond our control.

The proposal for apparatus conforms with all Federal Department of Transportation (DOT) rules and regulations in effect at the time of the proposal, and with all applicable guidelines for Emergency Apparatus as published at time of the proposal, except as modified by the referenced specifications. Any increased costs incurred by the seller because of future changes in or additions to said standards will be passed along to the customer as an addition to the price set forth above.

Unless accepted within 30 days from date of proposal (listed above), the right is reserved to withdraw this proposition.

Respectfully Submitted, Brandon Hulett
Regional Account Manager
CoalingaFD_CA_MD_WC170_FLiner_ EVG Order Summary
2883 E. Coronado St. Anaheim, CA 92806
Tel: 714-238-0110 Fax: 714-238-0120
www.evginc.net
This Purchase Agreement (together with all attachments referenced herein, the "Agreement"), made and entered into by and between Emergency Vehicle Group, Inc, a Nevada corporation ("EVG"), and Coalinga Fire Department ("Customer") is effective as of the date specified in Section 3 hereof.

1. Definitions.
a. "Product" means the apparatus and any associated equipment manufactured or furnished for the Customer by EVG pursuant to the Specifications
b. "Specifications" means the general specifications, technical specifications, training, and testing requirements for the Product contained in the EVG Proposal for the Product
c. "EVG Proposal" means the proposal provided by EVG attached as an attachment prepared in response to the Customer's request
d. "Delivery" means the date EVG is prepared to make physical possession of the Product available to the Customer e. "Acceptance" The Customer shall have fifteen (15) calendar days of Delivery to inspect the Product for substantial conformance with the material Specifications; unless EVG receives a Notice of Defect within fifteen (15) calendar days of Delivery, the Product will be deemed to be in conformance with the Specifications and accepted by the Customer

2. Purpose. This Agreement sets forth the terms and conditions of EVG's sale of the Product to the Customer.

3. Term of Agreement. This Agreement will become effective on the date it is signed and approved by EVG's authorized representative pursuant to Section 22 hereof ("Effective Date") and, unless earlier terminated pursuant to the terms of this Agreement, it will terminate upon the Customer's Acceptance and payment in full of the Purchase Price.

4. Purchase and Payment. The Customer agrees to purchase the Product specified for the total purchase price of Four Hundred Sixty Eight Thousand Four Hundred Sixty Three Dollars and Fourteen Cents ($468,463.14) ("Purchase Price"). Prices are in U.S. funds.

5. Future Changes. Various state or federal regulatory agencies (e.g. NFPA, KKK, DOT, EPA) may require changes to the Specifications and/or the Product and in any such event any resulting cost increases incurred to comply there with will be added to the Purchase Price to be paid by the Customer. In addition, any future drive train upgrades (engine, transmission, axles, etc.), or any other specification changes have not been calculated into our annual increases and will be provided at additional cost. To the extent practicable, EVG will document and itemize any such price increases for the Customer.

6. Agreement Changes. The Customer may request that EVG incorporate a change to the Products or the Specifications for the Products by delivering a change order to EVG; provided, however, that any such change order must be in writing and include a description of the proposed change sufficient to permit EVG to evaluate the feasibility of such change ("Change Order"). Within [seven (7) business days of receipt of a Change Order, EVG will inform the Customer in writing of the feasibility of the Change Order, the earliest possible implementation date for the Change Order, of any increase or decrease in the Purchase Price resulting from such Change Order, and of any effect on production scheduling or Delivery resulting from such Change Order. EVG shall not be liable to the Customer for any delay in performance or Delivery arising from any such Change Order. A Change Order is only effective when counter-signed by EVG's authorized representative.

Purchase Agreement
CoalingaFD_CA_MD_WC170_FLiner_ EVG Order Summary
2883 E. Coronado St. Anaheim, CA 92806
Tel: 714-238-0110 Fax: 714-238-0120
www.evginc.net
Purchase Agreement for Emergency Apparatus (continued)

7. Cancellation/Termination. In the event this Agreement is cancelled or terminated by a party before completion, EVG may charge a cancellation fee. The following charge schedule based on costs incurred may be applied: (a) 10% of the Purchase Price after order is accepted and entered by EVG; (b) 20% of the Purchase Price after completion of approval drawings, and; (c) 30% of the Purchase Price upon any material requisition. The cancellation fee will increase accordingly as costs are incurred as the order progresses through engineering and into manufacturing. EVG endeavors to mitigate any such costs through the sale of such Product to another purchaser; however Customer shall remain liable for the difference between the Purchase Price and, if applicable, the sale price obtained by EVG upon sale of the Product to another purchaser, plus any costs incurred by EVG to conduct any such sale.

8. Delivery, Inspection and Acceptance. (a) Delivery. Delivery of the Product is scheduled to be within 900 days of the Effective Date of this Agreement, F.O.B. Coalinga CA. Risk of loss shall pass to Customer upon Delivery. (b) Inspection and Acceptance. Upon Delivery, Customer shall have fifteen (15) days within which to inspect the Product for substantial conformance to the material Specifications, and in the event of substantial non-conformance to the material Specifications to furnish EVG with written notice sufficient to permit EVG to evaluate such non-conformance ("Notice of Defect"). Any Product not in substantial conformance to material Specifications shall be remedied by EVG within thirty (30) days from the Notice of Defect. In the event EVG does not receive a Notice of Defect within fifteen ( 15) days of Delivery, Product will be deemed to be in conformance with Specifications and Accepted by Customer.

9. Notice. Any required or permitted notices hereunder must be given in writing at the address of each party set forth below, or to such other address as either party may substitute by written notice to the other in the manner contemplated herein, by one of the following methods: hand delivery; registered, express, or certified mail, return receipt requested, postage prepaid; or nationally-recognized private express courier:

Emergency Vehicle Group, Inc.
2883 East Coronado Street
Amaheim, CA 92806
Coalinga Fire Department
300 W. Elm Ave.

Coalinga, CA 93210

10. Standard Warranty. Any applicable warranties are attached hereto and made a part hereof. Any additional warranties must be expressly approved in writing by EVG's authorized representative. a. Disclaimer. OTHER THAN AS EXPRESSLY SET FORTH IN THIS AGREEMENT, NEITHER EVG, ITS AUTHORIZED MANUFACTURERS,

AFFILIATES, SUBSIDIARIES, LICENSORS OR SUPPLIERS, THEIR RESPECTIVE OFFICERS, DIRECTORS, EMPLOYEES,

SHAREHOLDERS, AGENTS OR REPRESENTATIVES, MAKE ANY EXPRESS OR IMPLIED WARRANTIES WITH RESPECT TO THE

PRODUCTS PROVIDED HEREUNDER OR OTHERWISE REGARDING THIS AGREEMENT, WHETHER ORAL OR WRITTEN, EXPRESS, IMPLIED OR STATUTORY. WITHOUT LIMITING THE FOREGOING, ANY IMPLIED WARRANTY OR CONDITION OF

MERCHANTABILITY, THE IMPLIED WARRANTY AGAINST INFRINGEMENT, AND THE IMPLIED WARRANTY OR CONDITION OF FITNESS FOR A PARTICULAR PURPOSE ARE EXPRESSLY EXCLUDED AND DISCLAIMED. STATEMENTS MADE BY SALES REPRESENTATIVES OR IN PROMOTIONAL MATERIALS DO NOT CONSTITUTE WARRANTIES. b. Exclusions of Incidental and Consequential Damages. In no event shall EVG be liable for consequential, incidental or punitive damages incurred by Customer or any third party in connection with any matter arising out of or relating to this Agreement, or the breach thereof, regardless of whether such damages arise out of breach of warranty, tort, contract, strict liability, statutory liability, indemnity, whether resulting from non-delivery or from EVG's own negligence, or otherwise.

CoalingaFD_CA_MD_WC170_FLiner_ EVG Order Summary
2883 E. Coronado St. Anaheim, CA 92806
Tel: 714-238-0110 Fax: 714-238-0120
www.evginc.net
Purchase Agreement for Emergency Apparatus (continued)

11. Insurance. EVG maintains the following limits of insurance with a carrier(s) rated A- or better by AM. Best:

Commercial General Liability Insurance:

Products/Completed Operations Aggregate: $1,000,000
Each Occurrence: $1,000,000
Umbrella/Excess Liability Insurance:

Aggregate: $2,000,000
Each Occurrence: $2,000,000
The Customer may request: (x) EVG to provide the Customer with a copy of a current Certificate of Insurance with the coverages listed above; (y) to be included as an additional insured for Commercial General Liability (subject to the terms and conditions of the applicable EVG insurance policy); and (z) all policies to provide a 30 day notice of cancellation to the named insured

12. Indemnity. The Customer shall indemnify, defend and hold harmless EVG, its officers, employees, manufacturers, agents or subcontractors, from any and all claims, costs, judgments, liability, loss, damage, attorneys' fees or expenses of any kind or nature whatsoever (including, but without limitation, personal injury and death) to all property and persons caused by, resulting from, arising out of or occurring in connection with the Customer's purchase, installation or use of goods sold or supplied by EVG which are not caused by the sole negligence of EVG.

13. Force Majeure. EVG shall not be responsible nor deemed to be in default on account of delays in performance due to causes which are beyond EVG's control which make EVG's performance impracticable, including but not limited to civil wars, insurrections, strikes, riots, fires, storms, floods, other acts of nature, explosions, earthquakes, accidents, any act of government, delays in transportation, inability to obtain necessary labor supplies or manufacturing facilities, allocation regulations or orders affecting materials, equipment, facilities or completed products, failure to obtain any required license or certificates, acts of God or the public enemy or terrorism, failure of transportation, epidemics, quarantine restrictions, failure of vendors (due to causes similar to those within the scope of this clause) to perform their contracts or labor troubles causing cessation, slowdown, or interruption of work.

14. Default. True occurrence of one or more of the following shall constitute a default under this Agreement: (a) the Customer fails to pay when due any amounts under this Agreement or to perform any of its obligations under this Agreement; (b) EVG fails to perform any of its obligations under this Agreement; (c) either party becomes insolvent or become subject to a bankruptcy or insolvency proceedings; (d) any representation made by either party to induce the other to enter into this Agreement is false in any material respect; (e) the Customer dissolves, merges, consolidates or transfers a substantial portion of its property to another entity; or (f) the Customer is in default or has breached any other contract or agreement with EVG.

15. Manufacturer's Statement of Origin. It is agreed that the manufacturer's statement of origin ("MSO") for the Product covered by this Agreement shall remain in the possession of EVG until the entire Purchase Price has been paid. If more than one Product is covered by this Agreement, then the MSO for each individual Product shall remain in the possession of EVG until the Purchase Price for that Product has been paid in full. In case of any default in payment, EVG may take full possession of the Product, and any payments that have been made shall be applied as payment for the use of the Product up to the date of taking possession.

16. Independent Contractors. The relationship of the parties established under this Agreement is that of independent contractors and neither party is a partner, employee, agent, or joint venture of or with the other.

17. Assignment. Neither party may assign its rights and obligations under this Agreement unless it has obtained the prior written approval of the other party.

CoalingaFD_CA_MD_WC170_FLiner_ EVG Order Summary
2883 E. Coronado St. Anaheim, CA 92806
Tel: 714-238-0110 Fax: 714-238-0120
www.evginc.net
Title
Coalinga Fire Department:

Signature
Printed Name
Title
Date
11/27/2023
Date
Emergency Vehicle Group:

Signature
Brandon Hulett
Printed Name
Purchase Agreement for Emergency Apparatus (continued)
Regional Account Manager

18. Governing Law; Jurisdiction. Without regard to any conflict of laws provisions, this Agreement is to be governed by and under the laws of the state of California.

19. Facsimile Signatures. The delivery of signatures to this Agreement by facsimile transmission shall be binding as original signatures.20.

Entire Agreement. This Agreement shall be the exclusive agreement between the parties for the Product. Additional or different terms proposed by the Customer shall not be applicable, unless accepted in writing by EVG's authorized representative. No change in, modification of, or revision of this Agreement shall be valid unless in writing and signed by EVG's authorized representative.

21. Conflict. In the event of a conflict between the Customer Specifications and the EVG Proposal, the EVG Proposal shall control. In the event there is a conflict between the EVG Proposal and this Agreement, the EVG Proposal shall control.

22. Signatures. This Agreement is not effective unless and until it is approved, signed and dated by EVG Manufacturing, Inc.' s authorized representative.

Accepted and agreed to:

CoalingaFD_CA_MD_WC170_FLiner_ EVG Order Summary
2883 E. Coronado St. Anaheim, CA 92806
Tel: 714-238-0110 Fax: 714-238-0120
www.evginc.net

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Authorize Police Department to Purchase 5 APX Next Handheld Radios Meeting Date: Thursday, December 7, 2023
From: Marissa Trejo, City Manager
Prepared by: Sean Young, Police Commander
I. RECOMMENDATION:

Police Chief is recommending and seeking authorization to purchase 5 more APX Next handheld radios using the Police Departments COPS Grant funding.

II. BACKGROUND:

The Police Department currently has 20 APX Next radios for its officers. With the additions of 2 full time positions, 2 full time positions from the recent BCSS Grant, and a non-paid reserve position, the department will not have enough radios to issue that will work with the upgraded radio system.

III. DISCUSSION:

Staff has been working with its radio vendor, J's Communication in Fresno, to obtain a quote from Motorola to purchase the additional radios. Motorola has provided a quote for $34,706.72 for 5 APX Next radios.

This is a heavily discounted price that Motorola provided to help put the department in a position to be able to afford this needed equipment. There is an annual program subscription fee of $223.55 for years 2 and 3.

After that the programming fee will be reassessed.

The Police Departments COPS Grant willcover the one time cost for the radios and related programming subscription costs so it will not effect the general fund.

IV. ALTERNATIVES:

Councilcan deny this purchase but that will leave any officers in excess of 20 without a compatible radio.

V. FISCAL IMPACT:

The totalcost to purchase the 5 APX Next radios is $34,706.72. The second and third years following the purchase there will be an annual program subscription fee of $223.55. These costs will be paid using the Police Departments COPS Grant fund so there will be zero impact on the general fund.

ATTACHMENTS:

File Name Description
QUOTE-2375621-4APCNextHandheldAddOn.pdf Motorola Quote
Billing Address:

COALINGA, CITY OF
270 N SIXTH ST
COALINGA, CA 93210
US
Quote Date:10/12/2023
Expiration Date:12/11/2023
Quote Created By:

Randy Emerzian
[email protected]
End Customer:

COALINGA, CITY OF
Sean Young
[email protected]
559-935-1525
Contract: 17724 - HGAC (TX)-RA05-21
Line # Item Number Description Qty Term List Price Sale Price Ext. Sale Price APX™ NEXT APX NEXT SINGLE BAND
1 H45TGT9PW8AN APX NEXT SINGLE BAND
MODEL 4.5 PORTABLE*
5 $6,641.00 $3,860.23 $19,301.15
1a QA00570AT ADD: VHF BAND 5 $0.00 $0.00 $0.00
1b QA00571AS ADD: UHF BAND+ 5 $800.00 $465.02 $2,325.10 1c Q806CH ADD: ASTRO DIGITAL CAI

OPERATION
5 $567.00 $329.58 $1,647.90
1d QA09001AM ADD: WIFI CAPABILITY 5 $330.00 $191.82 $959.10 1e Q629BD ENH: AES ENCRYPTION

AND ADP
5 $523.00 $304.01 $1,520.05
1f H35DD ADD: CONVENTIONAL

OPERATION
5 $550.00 $319.70 $1,598.50
1g H842BR ADD: SINGLE UNIT

PACKING
5 $0.00 $0.00 $0.00
1h H636AB ADD: APX NEXT

APPLICATION BUNDLE
PROMO+
5 -$300.00 -$300.00 -$1,500.00
1i QA09030AA ADD: MOTOROLA

HOSTED RADIOCENTRAL
W CPS*
5 $0.00 $0.00 $0.00
QUOTE-2375621
APC Next Handheld Add On
Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products.

Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800

Line # Item Number Description Qty Term List Price Sale Price Ext. Sale Price 1j H637AB ADD: RADIO CENTRAL

PROGRAMMING PROMO
CARVE OUT+
5 -$32.04 -$32.04 -$160.20
1k QA09017AA ADD: LTE WITH ACTIVE

SERVICE AT&T US
5 $0.00 $0.00 $0.00
2 NNTN9216A BATTERY PACK,IMPRES
GEN2, LIION,IP68, 4400T
5 $248.05 $144.18 $720.90
3 SSV01P01407B SMARTPROGRAMMING
PROMO+
5 1 YEAR $75.00 $75.00 $375.00
4 SSV01P01406A SMARTCONNECT
PROMO+
5 1 YEAR $75.00 $75.00 $375.00
5 SSV01P01476A SMARTLOCATE PROMO+ 5 1 YEAR $75.00 $75.00 $375.00 6 SSV01P01902A SMARTMAPPING
PROMO+
5 1 YEAR $75.00 $75.00 $375.00
7 SSV01P01685B ELIGIBLE FOR PROMO -
CC AWARE STARTER+
5 1 YEAR $0.00 $0.00 $0.00
8 LSV01S03446A APX NEXT DMS

ESSENTIAL
5 3 YEARS $230.76 $134.13 $670.65
9 LSV01P03092A RADIOCENTRAL

PROGRAMMING PROMO
5 1 YEAR $32.04 $18.62 $93.10
10 NNTN9199A IMPRES 2 SUC, 3.0A,
120VAC, TYPE A PLUG,
NA
5 $169.56 $98.56 $492.80
11 PMMN4136B XVP830 REMOTE

SPEAKER MICROPHONE

NO CHANNEL KNOB
5 $486.00 $282.50 $1,412.50
Subtotal $30,581.55
Estimated Tax $4,125.17
Grand Total $34,706.72(USD)
QUOTE-2375621
APC Next Handheld Add On
Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products.

Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800

Pricing Summary
List Price Sale Price
Upfront Costs for Hardware, Accessories and Implementation (if applicable), plus Subscription Fee $51,957.65 $30,134.45 Year 2 Subscription Fee $384.60 $223.55
Year 3 Subscription Fee $384.60 $223.55
Grand Total System Price $52,726.85 $30,581.55
Notes:
● Additional information is required for one or more items on the quote for an order. + Promotional pricing for 1 year Application Service trial.

Motorola's quote (Quote Number: ________________ Dated: ____________ ) is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the "Underlying Agreement") that authorizes Customer to purchase equipment and/or services or license software (collectively "Products"). If no Underlying Agreement exists between Motorola and Customer, then the following Motorola's Standard Terms of use and Purchase Terms and Conditions govern the purchase of the Products which is found at http://www.motorolasolutions.com/product-terms.

The Parties hereby enter into this Agreement as of the Effective Date.

Motorola Solutions, Inc. Customer
By: ______________________________ By: ______________________________ Name: ___________________________  Name: ____________________________ Title: ____________________________ Title: ____________________________ Date: ____________________________ Date: ____________________________ ● This quote contains items with approved price exceptions applied against them. ● Any associated promotions for SmartConnect, SmartProgramming, SmartMessaging, SmartMapping, SmartLocate, ViQi Virtual Partner, RadioCentral or CommandCentral Aware are valid only for orders placed on or before December 31, 2023. A new quote is required if the order is placed beyond this date.

QUOTE-2375621
APC Next Handheld Add On
Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products.

Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800

APX NEXT RADIO SOLUTIONS
Overview
APX NEXT is Motorola Solutions’ next-generation P25 platform purpose-built for first responders to access and act on information while maintaining focus in critical situations. Across all aspects of the radio experience—deployment, operation, maintenance, and evolution—APX NEXT brings critical advancements to usability and performance. Equipped with broadband, LTE, Wi-Fi, Bluetooth 5.0, and GPS capabilities, APX NEXT extends future-ready performance, applications, and full interoperability to the field and control room to transform accurate data into smarter action.

Key benefits of the APX NEXT include the following:
• SmartTouch Experience – Easier operation centered around a redefined 3.6” impact resistant touch display and shallow menu hierarchy. This cleaner and more intuitive visual layout increases the usability of the APX NEXT radio and helps users find the information they need without pause or distraction.
• Ruggedized, Ergonomic Design – Increased personnel safety and efficiency with an improved T-Grip ergonomic design, full-color top display, and tactile knobs for efficient use in emergency situations.

Patented touch technology enables for reliable gloved use, while also making the screen immune to false actuations from water, snow, ice, or debris. The APX Next device meets the same MIL standards for ruggedization achieved by Motorola Solutions’ APX platform radios. • Easy Fleet Management – Easier and quicker radio provisioning, remote software updates, and streamlined management reduce downtime and support control center staff. Motorola Solutions’ Device Management Services (DMS) maximize the effectiveness of APX NEXT, reducing maintenance risk, workload, and total cost of ownership. DMS brings RadioCentral (RC) programming to APX NEXT, as well, supporting faster provisioning and deployment to get devices in the hands of responders and out into the field.
• Secure Communications – Hardened End-to-End security allows only authorized units in the system to listen to transmissions. Real-time security provides seamless protection from the device and data in transit to the cloud and the LMR system
Evolving with Applications Services
APX NEXT Application Services enhance device capabilities and improve user experience. These applications are subscription-based offerings for easier optimization and scaling to meet evolving needs.

SmartConnect
First responders need to know that they are covered and supported with critical intelligence no matter where the mission takes them. The SmartConnect application keeps users connected and maintains critical LMR features through a broadband connection by extending Land Mobile Radio (LMR) networks for voice and data coverage outside normal LMR service areas. By seamlessly switching between P25 LMR and LTE cellular networks, SmartConnect extends reliable PTT communications as radio users roam onto supported broadband networks. Authentication, status, talkgroups, and encryption are all preserved automatically, without interruptions or resets to ensure that end users continue to have access to the critical features they need in emergency situations.

SmartLocate
The SmartLocate application provides dispatchers with accurate location data over a broadband network, enabling better tracking of field personnel and improved situational awareness. By using the broadband QUOTE-2375621
APC Next Handheld Add
On
Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products.

network and CommandCentral Aware integration, SmartLocate can quickly send GPS coordinate updates and location information from the field to dispatchers to create a more effective operating picture of any situation. This gives dispatchers a greater ability to manage incidents and efficiently dispatch available units with confidence that resources are allocated where necessary. Access to CommandCentral Aware is not included with a SmartLocate subscription.

SmartProgramming
Leveraging DMS and RadioCentral provisioning capabilities, the SmartProgramming application allows APX NEXT radios to be updated anywhere within an agency’s local LTE network coverage area. APX NEXT devices no longer need to be tied to a computer via USB cable, limited to WiFi network coverage, or gated by Land Mobile Radio (LMR) bandwidth. SmartProgramming allows the APX NEXT device to take advantage of LTE broadband data speeds to pull programming jobs from RadioCentral devices in minutes.

SmartMapping
The SmartMapping application provides precise and accessible location information for field users on APX NEXT’s modernized map interface, improving situational awareness and informing response. Users can see their own location and the location/status of other officers at a glance and immediately tap to communicate with these personnel. SmartMapping streamlines engagement by providing access to the application directly from the APX NEXT radio’s home screen to best support users wherever the mission takes them.

QUOTE-2375621
APC Next Handheld Add
On
Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products.

Purchase Order Checklist
Purchase Order Checklist
Marked as PO/ Contract/ Notice to Proceed on Company Letterhead (PO will not be processed without this)
PO Number/ Contract Number
PO Date
Vendor = Motorola Solutions, Inc.

Payment (Billing) Terms/ State Contract Number
Bill-To Name on PO must be equal to the Legal Bill-To Name Bill-To Address
Ship-To Address (If we are shipping to a MR location, it must be documented on PO) Ultimate Address (If the Ship-To address is the MR location then the Ultimate Destination address must be documented on PO )
PO Amount must be equal to or greater than Order Total
Non-Editable Format (Word/ Excel templates cannot be accepted) Bill To Contact Name & Phone # and EMAIL for customer accounts payable dept Ship To Contact Name & Phone #
Tax Exemption Status
Signatures (As required)

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Approve Amendment to Addendum #5 of the MunicipalAdvisory Services Agreement between the City of Coalinga and Wulff, Hansen & Co.

Meeting Date: Thursday, December 7, 2023
From: Marissa Trejo, City Manager
Prepared by: Sean Brewer, Assistant City Manager
I. RECOMMENDATION:

Assistant City Manager recommends approval of the amendment to addendum #5 of the Municipal Advisory Services Agreement between the City of Coalinga and Wulff, Hansen & Co.

II. BACKGROUND:

The City has a MunicipalAdvisory Agreement dated June 1, 2020 with Wulff, Hansen & Co. to provide municipaladvisory services. In the MunicipalAdvisory Agreement, the City agreed to retain Wulff, Hansen & Co. to provide certain financialadvisory services for the City (addendum #5). The services to be provided by the MunicipalAdvisor for each financing or other advisory project contemplated were to be provided pursuant to an Addendum describing the specific scope of services, the fee to be charged, and the date upon which the Addendum would terminate.

III. DISCUSSION:

In order to allow MunicipalAdvisor to continue providing services under Addendum 5 to the Municipal Advisory Agreement after December 31, 2023, MunicipalAdvisor and the City, by this Amendment Letter #5, wish to extend the termination date of Addendum 5 to the MunicipalAdvisory Agreement to December 31, 2024.

Addendum No. 5 authorizes Wulff, Hansen to provide municipaladvisory services relating to the solar financing project at the water treatment plant that is still ongoing. Their fee will need to be increased from $57,500 to 65,500 if the solar project moves forward in early 2024.

IV. ALTERNATIVES:

Do not approve the amendment to Addendum 5 of the Municipal Services Agreement.

V. FISCAL IMPACT:

The fees associated with this agreement and addendum 5 will be paid from the bond financing and there will be not fiscal impact to the General Fund.

ATTACHMENTS:

File Name Description
Amendment_Letter_^N5_(Addendum_5)_Coalinga_sCC_112823.pdf Addendum 5 Letter Addendum5_Coalinga_sCC.pdf Addendum 5 (Original)
November 27, 2023
Marissa Trejo
City Manager
City of Coalinga
155 West Durian
Coalinga, CA 93210
Cc: Sean Brewer, Assistant City Manager
Re: Addendum 5 to the Municipal Advisory Agreement dated June 1, 2020 by and between the City of Coalinga (“City”) and Wulff, Hansen & Co. (“Municipal Advisor”) Dear Ms. Trejo:

The purpose of this Amendment Letter #5 (the “Letter”) is to set forth and document changes to Addendum 5 to the Municipal Advisory Agreement with the City dated June 1, 2020. In the Municipal Advisory Agreement referenced above, the City agreed to retain Wulff, Hansen & Co. to provide certain financial advisory services for the City. The services to be provided by the Municipal Advisor for each financing or other advisory project contemplated were to be provided pursuant to an Addendum describing the specific scope of services, the fee to be charged, and the date upon which the Addendum would terminate.

In order to allow Municipal Advisor to continue providing services under Addendum 5 to the Municipal Advisory Agreement after December 31, 2023, Municipal Advisor and the City, by this Amendment Letter #5, wish to extend the termination date of Addendum 5 to the Municipal Advisory Agreement to December 31, 2024.

Addendum 5 was entered into as a replacement for previous Addenda 1 and 3, whose scope of work included extra services relating to the solar project (review of JCI savings assumptions, etc.) payable upon signing of the Project Development Agreement with the City’s preferred vendor. However, the City had executed the vendor contract without requesting or receiving any of the services it had contracted to receive from us prior to execution. Therefore, when Addendum 5 replaced Addenda 1 and 3 it removed those services and reduced our fee commensurately, a reduction of $7,000.

Recently, the City has requested that we deliver a similar set of contract-related services (review and negotiation of savings assumptions, structure, etc.) in connection with the vendor contract it has already executed. Therefore, both parties now wish to amend the Addendum to reflect the fact that the City has added back to the scope of work many of the services previously removed. Consequently, in order to allow Municipal Advisor to be fairly compensated for its additional work and time, this Amendment Letter #5 shall increase Municipal Advisor’s contingent fee from $57,500 to $62,500, an increase of $5,000.

All other terms of the original Addendum 5 shall remain unchanged and in full force and effect until the new termination date of December 31, 2024.

A copy of the Municipal Advisory Agreement, and Addendum 5 thereto are also attached to this Letter for your reference. Please sign a copy of this Letter agreeing to the terms of this change to the termination date of the Municipal Advisory Agreement.

Approved: Approved:

City of Coalinga Wulff, Hansen & Co.
________________________
Marissa Trejo, City Manager Chris Charles, President
Date:___________________ Date: 11/28/23
1 ADDENDUM TO MUNICIPAL ADVISORY AGREEMENT
Addendum 5

1. Purpose
This Addendum 5 to the Municipal Advisory Agreement dated June 1, 2020 between the City of Coalinga (hereafter, “CLIENT”) and Wulff, Hansen & Co. (hereafter, “Municipal Advisor” or “Advisor” or “MA”) specifies and describes specific municipal advisory services to be performed by Municipal Advisor under that Agreement.

2. Services

2.1 Scope of Services
Municipal Advisor will provide the following services to CLIENT pursuant to this Addendum:

Advise and assist CLIENT in developing a financing structure and pursuing various forms of financing to fund a solar infrastructure and energy project (the “Project”) in the approximate range of $7 million to $15 million. a) Attend CLIENT’s City Council meetings (including telephonically or virtually, as appropriate), at which matters relating to the Services are considered, except routine matters; b) Present financing options, market information and other relevant information to the City Council and other stakeholders in open meetings;
c) Attend City staff meetings (including telephonically or virtually, as appropriate), or meetings with members of the public on matters relating to the Services, upon the request of the CLIENT after reasonable notice; d) Prepare and maintain a distribution list with contact information on all relevant participants and a schedule indicating timing for significant steps in the process; e) Assist CLIENT in the selection of any needed outside professionals including bond counsel, disclosure counsel, placement agent, underwriter, consultants, accountants, and others as appropriate, if requested; f) Facilitate request for proposal/qualification processes for key financing team professionals at the direction of CLIENT and provide to CLIENT summaries of proposals submitted; g) Prepare cash flow analysis and other analyses required for the staff and the City Council to make fully informed decisions on the financing structure and process, including input from the staff and other consultants of the CLIENT in preparing such schedules;
h) Recommend the most appropriate method of sale, including private placements, negotiated underwritings, and competitive underwritings;
i) Review covenants and requirements of existing debt obligations as to determine effects and structuring considerations on new financing;
j) Assist in negotiations with the CLIENT’s selected Energy Service Company (“ESCO”) regarding the Project. k) Review and recommend terms relating to the project services offered and the savings projected to be generated by the Project.
l) Provide independent financial analysis relating to project costs and savings; m) Provide financing scenarios regarding the various alternatives available to CLIENT; n) Review and provide guidance in interpreting the non-legal financial aspects of the proposed contracts with the ESCO as it relates to guarantees and other terms offered to CLIENT; o) Assist CLIENT or CLIENT’s consultants in developing specific terms and conditions affecting the Project and financing so as to best reflect CLIENT’s interests;
p) Telephone consultants with CLIENT to answer questions about the project and financing; q) If necessary, assist in preparing and arranging for the financing to be sold to a private investor through the placement agent (Private Placement) or alternatively, for sale to the public through the underwriter (Public Offering);
r) Assist the Underwriter/Placement Agent and Bond and Disclosure Counsel in providing requested information needed for the preparation of the Bond and Offering Documents; 2 s) Assist the CLIENT in efforts to maintain or improve CLIENT’s underlying credit rating, including preparation of material, presentation to, and coordination with credit rating agencies; t) Assist the CLIENT in efforts to obtain bond insurance, if desired, and/or a surety bond to replace the Debt Service Reserve Fund, if applicable;
u) Review and advise with regard to the interaction of the financing with other prospective and current CLIENT projects.
v) At CLIENT’s request, perform other services necessary to complete the issuing, placement and closing of the transaction.

2.2 Limitations on Scope of Services
The services to be provided by Municipal Advisor to CLIENT pursuant to this Addendum are subject to the following limitations in addition to those described in the Agreement.

None.

3. Termination
The provisions of this Addendum 5 shall terminate and thereafter be null and void upon the closing and completion of Services or December 31, 2023, whichever occurs first.This Addendum 5 may only be extended or amended by a written agreement between CLIENT and Wulff, Hansen & Co.

4. Fees
With regard to Services to be provided by Municipal Adviser under this Addendum 5, Municipal Advisor shall be compensated as follows:

Fee due to Municipal Advisor for Services under this Addendum 5 shall be $57,500 should the transaction be in the anticipated range of $7 million up to $15 million.

Compensation earned by Municipal Advisor under this Addendum 5 shall be fully contingent upon the successful completion of the financing transaction as contemplated in this Addendum and shall be paid from the proceeds of the transaction immediately following the transaction’s closing.

5. Conflicts of Interest
Municipal Advisor is not aware of any additional material conflicts of interest to which it is subject in the context of this Addendum 5 other than those previously disclosed to CLIENT in connection with the Agreement.

APPROVED: APPROVED:

City of Coalinga Wulff, Hansen & Co.
/s/________________
/s/
Print Name and Title

Chris Charles, President
Date: Date: 01/30/3023

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Authorize Police Department to Enter into a Contract with Permitium, LLC For It's CCW and Livescan Services
Meeting Date: Thursday, October 5, 2023
From: Marissa Trejo, City Manager
Prepared by: Sean Young, Police Commander
I. RECOMMENDATION:

Police Chief and Commander are requesting authorization to enter into a contract with Permitium, LLC to assist with the payments and issuance of Concealed Carry Weapons (CCW) licenses and payments and appointments for Livescan fingerprinting by using their Permit Director Program.

II. BACKGROUND:

Currently, the Police Department is only making appointments for both CCW applicants and Livescans via telephone. Payments for both must be made by cash or check, as the Police Department is not set up to take credit card payments. CCW permits are currently completed manually via typewriter and if a mistake is made, a new one must be started. CCW applications either need to be picked up in the lobby of the Police Department and filled out by hand or printed off the City’s website and filled out by hand.

III. DISCUSSION:

Permitium, LLC offers a program that will allow several improvements to our current process for both CCW’s and Livescans. It will allow appointments to be made online with are then followed up with reminder emails / texts for the appointment sent from the program. It will allow for online tracking of an appointment and allow a person to follow the process, whether it’s up to their appointment or throughout the CCW process. The Program Director program will allow CCW applications to be completed and submitted online through their secure system.

Permit Director will then allow the Police Department to print the CCW permits, as well as a new CCW ID card, which will include a photo of the licensee. Many other departments are using this program, including the Fresno County Sheriff's Office, Fresno Police Department, Sacramento County Sheriff’s Office, Santa Clara County Sheriff's Office, and the San Joaquin County Sheriff’s Office.

The program will increase the cost of the process for those applying and using it. There will be the normal City fee for the service, plus a service fee of $5 and if a credit card is used, a standard credit card fee of $0.30 plus 3.3%. These costs will be paid by the person needing the service and not the City. The service fee will be used to offset the monthly cost of the program.

IV. ALTERNATIVES:

Do Not Authorize Police Department to Enter into a Contract with Permitium, LLC For It's CCW and Livescan Services
V. FISCAL IMPACT:

The cost of the Permitium Permit Director program is $250 per month, or $3,000 annually. With the $5 service charge for each use, the Police Department will need to conduct about 600 applications, either CCW or Livescan, in which a credit card is used, to pay for the program and make it a zero-cost item to the general fund.

Currently the Police Department charges about $29 for rolling fees for Livescan, meaning the department would need to do about 104 Livescans annually to pay for the program. Currently between Livescans and CCW applications, the department surpasses that number so if the $5 service fee from Permitium does not cover the cost, the rest can be paid using the service fee the City charges, for a minimalcost to the General Fund.

ATTACHMENTS:

File Name Description
Coalinga_CA_Redline_11.21.23.pdf Permitium Contract
1 USER LICENSE AGREEMENT FOR ONLINE WEAPONS PERMIT APPLICATION This user license agreement for an online weapons permit application (the “User License Agreement”) is made and entered into this day of , 20 by and between the Coalinga Police Department (the “CLIENT”) and Permitium, LLC (“Permitium”), a corporation in good standing authorized to do business in the State of North Carolina with its principal place of business at 1235 East Blvd Ste E, PMB 2051, Charlotte NC 28203.

For and in consideration of the mutual promises set forth in the User License Agreement, the adequacy of which is hereby expressly acknowledged, the parties do mutually agree as follows:

1. Basic Obligations of Permitium. Permitium hereby agrees to provide the services described in the attached Statement of Work (attached hereto as Exhibit 1) in accordance with the terms and conditions of this User License Agreement as requested in writing by the CLIENT.

2. Basic Obligations of the CLIENT. For any services requested in writing by the CLIENT, the CLIENT agrees to compensate Permitium at the rates set forth in the attached Statement of Work (Exhibit 1).

3. Term. Contract will be effective from , through . This Agreement shall be automatically renewed for successive one (1) year terms unless either Party provides the other Party with sixty (60) days prior written notice to the end of the Initial Term or the Renewal Term.

4. Fee Collection and Payment. Permitium will collect online payments and agrees to deliver the CLIENT a monthly statement by the 25th of each month which will itemized for every transaction submitted the previous month along with a check or ACH for the total amount collected less fees listed on Exhibit 1.

5. Termination for Cause. At any time after 30 days of the software deployment, the CLIENT may terminate this User License Agreement immediately and without prior notice if Permitium is unable to meet goals and timetables or if the CLIENT is dissatisfied with the quality of services provided.

6. Insurance. Permitium agrees to maintain a minimum of $6,000,000 in general liability, $5,000,000 in cyber liability, and other appropriate insurance, as well as Workers Compensation in the required statutory amount, for all employees participating in the provision of services under this User License Agreement. Certificates of such insurance shall be furnished by Permitium to the CLIENT and shall contain the provision that the CLIENT is given ten (10) days’ written notice of any intent to cancel or terminate by either Permitium or the insuring company. Failure to furnish such insurance certificates or maintain such insurance shall be deemed a material breach and grounds for immediate termination of this User License Agreement. All Permitium liabilities as defined within this User License Agreement will be capped at the greater of the compensation received by Permitium, or the above stated insurance liability policy limits. 2 7. Taxes. Permitium shall pay all federal, state and FICA taxes for all of its employees participating in the provision of services under this User License Agreement.

8. Monitoring and Auditing. Permitium shall cooperate with the CLIENT, or with any other person or agency acting at the direction of the CLIENT, in their efforts to monitor, audit, or investigate activities related to this User License Agreement. Permitium shall provide any auditors retained by the CLIENT with access to any records and files related to the provision of services under this User License Agreement upon reasonable notice. The CLIENT agrees that its auditors will maintain the confidentiality of any trade secrets of Permitium that may be accessed during an audit conducted under this User License Agreement.

9. Confidentiality Information. Permitium agrees that all records, data, personnel records, and/or other confidential information that come within Permitium’ possession in the course of providing services to the CLIENT under this User License Agreement (hereinafter, “Confidential Information”)shall be subject to the confidentiality and disclosure provisions of all applicable federal and state statutes and regulations, as well as any relevant policies of the CLIENT. All data and/or records provided by the CLIENT to Permitium shall be presumed to be Confidential Information subject to the terms of this section unless the CLIENT specifically indicates in writing that the requirements of this section do not apply to a particular document or group of documents.

Permitium agrees to receive and hold Confidential Information, whether transmitted orally, in writing or in any other form, and whether prepared by a party or its Representatives, in strict confidence, and to use the Confidential Information solely for the purpose of facilitating CLIENT’s use of Permitium’ products and services. Except as essential to Permitium’ obligations to CLIENT, Permitium shall not copy any of the Confidential Information, nor shall Permitium remove any Confidential Information or proprietary property or documents from CLIENT premises without written authorization of the CLIENT. Permitium acknowledges its understanding that any unauthorized disclosure of Confidential Information may result in penalties and other damages.

10. Security. Permitium represents and warrants that all documents and information provided to Permitium by or behalf of the CLIENT, including but not limited to Confidential Records, shall be stored and maintained by Permitium with the utmost care and in conformity with standards generally accepted in Permitium’ industry for the types of records being stored and maintained. Permitium further represents and warrants that any online access to the CLIENT’s records authorized persons pursuant to this User License Agreement shall be safe, secure, and password-protected and provided with the utmost care and in conformity with standards generally accepted in Permitium’ industry for the types of records being stored and maintained, and that no person shall be permitted to obtain unauthorized access to any of the CLIENT’s records. Without limiting the foregoing, Permitium specifically warrants that:

10.1. All servers, computers, and computer equipment used to provide services pursuant to this User License Agreement shall be maintained in good working order in 3 compliance with generally accepted industry standards in light of the confidential nature of the documents in question and shall be located in a safe, controlled, and environmentally stable environment (including moisture and temperature controls) and adequately protected against fires, hurricanes, flooding, or similar occurrences;

10.2. Facilities where services are provided shall be secure and access shall be limited to employees trained in security protocols with a legitimate business need to access such facilities (with access removed immediately upon termination of employment) and shall be protected from unauthorized access by commercially reasonable security systems;

10.3. All websites, FTPs, and any other online electronic system used to provide services pursuant to this User License Agreement shall be protected from security breaches by commercially reasonable firewalls and other intrusion detections systems and antivirus software, which shall be kept updated at all times. Access shall be limited to those agents and employees of Permitium assigned to the project and any individuals identified in writing by the CLIENT or CLIENT’s Designee as authorized to obtain access.

10.4. Permitium have technical controls in place that ensure the security, availability and confidentiality of CLIENT data.

10.5. All information provided to Permitium pursuant to this User License Agreement shall be encrypted while in transit over an open network.

11. Standard of Care. Notwithstanding anything in this User License Agreement to the contrary, Permitium represents and warrants that the services provided by Permitium shall be performed by qualified and skilled individuals in a timely and professional manner with the utmost care and in conformity with standards generally accepted in Permitium’ industry for the types of services and records governed by this User License Agreement.

12. Indemnification. Permitium shall indemnify in accordance with the limits set in Section 6, defend and hold harmless the CLIENT, its agents, and employees, from and against all claims, actions, demands, costs, losses, damages and/or expenses of any kind whatsoever in whole or in part in accordance with the limits set in section 6, resulting from or connected with any acts under this User License Agreement or from the omission or commission of any act, lawful or unlawful, by Permitium, its agents and/or employees. This provision shall survive the expiration or termination of this Agreement and remain in full force and effect after such expiration or termination. Notwithstanding the foregoing the amount of indemnification will be limited to the amount of insurance set forth within section 6.

To the extent provided by law, CLIENT shall indemnify Permitium, its agents, and employees from and against all damages directly arising out of CLIENT’s breach of this Agreement. This provision shall survive the expiration or termination of this Agreement and remain in full force and effect after such expiration or termination.

13. Attorneys’ Fees. If an action at law or in equity is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees, costs and necessary disbursements in addition to any other reasonable relief to which he may be entitled. With respect to any suit, action or proceeding arising out of or related to this 4 Agreement, or the documentation related hereto, the parties hereby submit to the jurisdiction and venue of the Superior Court for the County of Tulare, State of California for any proceeding arising hereunder.

14. Relationship of Parties. Permitium shall be an independent User License Agreement of the CLIENT, and nothing herein shall be construed as creating a partnership or joint venture; nor shall any employee of Permitium be construed as an employee, agent or principal of the CLIENT.

15. Compliance with Applicable Laws. Permitium shall comply with all applicable laws and regulations in providing services under this User License Agreement. Without limiting the foregoing, Permitium specifically represents that it is aware of and in compliance with the Immigration Reform and Control Act and that it will collect properly verified I-9 forms from each employee providing services under this User License Agreement. Permitium shall not employ any individuals to provide services to the CLIENT who are not authorized by federal law to work in the United States.

16. Applicable CLIENT Policies. Permitium specifically acknowledges that it will comply with all applicable CLIENT policies, all of which are publicly available on the CLIENT’s website.

17. Assignment. Neither party may transfer, assign, or delegate any rights, duties, interest, or obligations under this Contract to any other person or entity without the other party’s prior written consent. Notwithstanding the foregoing, Permitium may (without the CLIENT’s consent) assign this agreement and all of its rights, duties, interests and obligations hereunder to any entity into which it merges, has a change in control representing a conveyance of more than 50% of its ownership interests, or to which it sells all or substantially all of its assets.

Permitium agrees to notify the client within 10 business days of any assignment.

18. User License Agreement Modifications. This User License Agreement may be amended only by written amendments duly executed by and between the CLIENT and Permitium.

19. California Law. California law will govern the interpretation and construction of the User License Agreement. Any litigation arising out of this User License Agreement shall be filed, if at all, in a court or administrative tribunal located in the State of California.

20. Entire Agreement. This User License Agreement constitutes and expresses the entire agreement and understanding between the parties concerning the subject matter of this User License Agreement and supersedes all prior and contemporaneous discussions, promises, representations, agreements and understandings relative to the subject matter of this User License Agreement.

21. Severability. If any provision of this User License Agreement shall be declared invalid or unenforceable, the remainder of the User License Agreement shall continue in full force and effect.
5 22. Notices. Any notice or other communication provided for herein as given to a party hereto shall be in writing, shall refer to this Agreement by parties and date, and shall be delivered by registered mail, return receipt required, postage prepaid to the person listed below or his successor.

If to: Permitium
Permitium, LLC
1235 East Blvd Ste E, PMB 2051
Charlotte, NC 28203
If to CLIENT:

Coalinga Police Department
270 N 6th Street
Coalinga, CA 93210

23. Cooperative Procurement. As additional consideration for this User License Agreement, and pursuant to state and local laws and procurement rules, Permitium agrees to extend an option to purchase products or services covered under this contract at the same prices, and under the same terms and conditions, to other contracting agencies.

Any such purchases shall be between Permitium and the participating agency and shall not impact Permitium’s obligations to the CLIENT under this User License Agreement. Each contracting agency shall execute its own contract with Permitium. Any estimated purchase volumes or user counts listed herein do not include other public agencies and the CLIENT makes no guarantee as to their participation.

24. Authority of Signatories. The persons executing this User License Agreement hereby represent and warrant that they have full authority and representative capacity to execute the User License Agreement in the capacities indicated below and this User License Agreement constitutes the binding obligation of the parties on whose behalf they signed.

IN WITNESS WHEREOF, the parties have hereunto set their hands and seals the day and year indicated above.

Coalinga Police Department
Printed Name: _______________________
Signed:_____________________________
ITS: _______________________________
DATE:_____________________________

PERMITIUM, LLC
Printed Name: _______________________
Signed:_____________________________
ITS: _______________________________
DATE: _____________________________
Chris Perez
Vice President of Sales
November 21, 2023
6 STATEMENT OF WORK – EXHIBIT 1
Implementation Plan
• Configure the initial instance of the new Permitium solution based on the Client’s current pistol permit process and Permitium’ s demonstration site • Refine the new Permitium solution through an iterative process based on input received from the Client during the testing phase • Test the Permitium solution, revise as needed and prepare it for production • Provide training for the Client as needed
• Provide ongoing support, hosting and management of the Permitium Solution Implementation Team
Permitium Support Team 855-712-PERM [email protected] Client Executive Sponsor
Project Manager
Data and Security
All data collected in the Client’s instance of PermitDirector is the property of the Client. Permitium does not own and will not distribute data without the written consent of the Client. All passwords placed within the system are encrypted and not accessible by the Permitium staff.

Cost of Service
Cost for PermitDirector software, implementation services or support – Permitium will charge X $5.00 passed on as a service fee back to the applicant for each application submitted. _X Concealed Weapon Applications
_X Fingerprint Applications
Credit card company fees are passed through to the applicant by Permitium based on our contract rate. The current rate is $.30 per transaction plus 3.3% of the total transaction.

A minimum of $250 per month must be maintained in service fees collected. If less than $250 per month is collected through the collection of service fees, the difference will be deducted from the CLIENT’S monthly payment.

Permitium will charge our service fees and applicable credit card fees for all orders processed through Permitium regardless of if payment is received and/or the method of payment.

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Reject Claim for Damages Presented by Laura Gonzales Meeting Date: Thursday, December 7, 2023
From: Marissa Trejo, City Manager
Prepared by: Mercedes Garcia, Senior Administrative Analyst I. RECOMMENDATION:

It is recommended that the City Council reject the claim for damages presented by Laura Gonzales.

II. BACKGROUND:

Laura Gonzales filed a claim with the City of Coalinga (see attached) on November 02, 2023. The claim alleges that claimant was driving on Pacific Street and S. Coalinga Street when she collided with the City street sweeper.

The claim was sent to George Hills Company for review. After review and investigation of the claim, it was determined the City did not act outside of the course and scope of work for the street sweeper.

III. DISCUSSION:

George Hills Company recommends the claim be rejected.

IV. ALTERNATIVES:

Accept the claim for damages in the amount of $5,086.96 (staff does not recommend).

V. FISCAL IMPACT:

The fiscal impact will be determined by Council decision.

ATTACHMENTS:

File Name Description
Gonzales_Laura_ClaimforDamages.pdf Gonzales Laura Claim Gonzales_L-RepairEstimate_.pdf Gonzales Laura_J&B Auto Center Estimate

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Authorize Police Department to Purchase Two New Patrol Vehicles Meeting Date: Thursday, December 7, 2023
From: Marissa Trejo, City Manager
Prepared by: Sean Young, Police Commander
I. RECOMMENDATION:

Police Chief and Police Commander recommend the purchase of 2 new patrol vehicles using COPS Grant funding.

II. BACKGROUND:

The police department is in need of purchasing new vehicles to supplement its existing fleet. The current fleet consists mainly of Dodge Chargers for patrol officers, the newest one being a 2015. The current fleet is in current need of repair due to the age of the vehicles.

III. DISCUSSION:

With recent times being what they are with the equipment needs of agencies, finding police vehicles has been difficult and our normal vendor, Wondries Fleet Group, has been unable to find vehicles, and Enterprise Fleet Management has been unable to fulfill vehicle orders properly and has not been able to secure any police interceptor models. Finding equipment for the up-fitting of the vehicles is just as difficult and there is, on average, a 6-month wait to get the equipment in.

Staff has found companies with vehicles in stock that willalso up-fit them and ship them to the police department. One of the three fleet sales companies staff reached out to is located in Texas, Cameron Country Dodge. They have Dodge Charger Pursuit models in stock and will provide the up-fitting. The cost of the vehicles is $40,500 each, with an additional $20,833 for the up-fitting. There is a delivery charge of $4,812 since the vehicles will be shipped from Texas. For both vehicles, up-fitted, shipped with all fees included, the cost will be $136,290.

This can be financed for either 3, 5, or 7-years. The interest rates vary with each option, but the 3-year financing option is the best for cost savings. The total to finance for 3-years at 6.49% interest will be $154,917.24, or $51,639.08 per year. The financing would be handled by Government Capital Corporation.

The cost can be covered by the COPS Grant which the police department is awarded every year.

IV. ALTERNATIVES:

Councilcan deny this request and the police department willcontinue with its existing fleet.

V. FISCAL IMPACT:

The totalcost for the purchase of the two vehicles will be $154,917.24, financed over a 3-year period for an annualcost of $51,639.08. The purchase of these vehicles and up-fitting equipment will be done through the police departments COPS Grant and have zero impact on the general fund.

ATTACHMENTS:

File Name Description
New_Charger_Quote_2023.pdf Charger Quote
New_Charger_Financing_Options_2023.pdf Financing Options End User: Caldwell Rep:

Contact: Phone:

Phone/ Email: Date:

Product Description: Email:

A.

B. Published Options [Itemize each below]
Code
LDDE48
Code Bid Price Code
AEB $0.00 MDA
CW6 $0.00 PX8
X5X9 $0.00 TWW
CUF $0.00 W8A
DFK $0.00
EZH $0.00
GUK $0.00
HGC $0.00
LBG $0.00
C. Unpublished Options [Itemize each below, not to exceed 25%] Bid Price
Total of C. Unpublished Options:

D. Registration, Inspection, Paperwork, Postage cost, Courthouse time, & Runner time:

E. Upfitter/Quote Number:

F. Delivery ETA:

G. Floor Plan Interest (for in-stock and/or equipped vehicles):

H. Lot Insurance (for in-stock and/or equipped vehicles):

I. Contract Price Adjustment:

J. Additional Delivery Charge 1604 miles
K. Subtotal
L. Quantity Ordered 2 x K =
M. Trade in:

N. Coop Fee per purchase order
O.

CAMERON COUNTRY DODGE
2102 THORNTON, CAMERON, TX 76520-5513
Tarrant County 2023-016
City of Coalinga David Lowry #1607
ANDREW DIAZ (903) 513-2316
[email protected] Monday, November 20, 2023
2023 Dodge Charger (LDDE48) Police RWD [email protected] Bid Series: A. Base Price: $ 40,500.00
Model Vehicle
2023 Dodge Charger (LDDE48) Police RWD
Options Options Bid Price
Street Appearance Group Front License Plate Bracket $0.00 Deactivate Rear Doors/Windows Pitch Black Clearcoat $0.00 Black, Heavy Duty Cloth Bucket Seats w/Vinyl Rear Tires: P225/60R18 BSW Performance $0.00 Full Length Floor Console 18 Wheel Covers" $0.00
Transmission: 8-Speed Automatic (8HP70) $0.00
Engine: 5.7L V8 HEMI MDS VVT $0.00
Power Heated Mirrors w/Man F/Away $0.00
Rear Shelf Silencer Insulation $0.00
Front Reading/Map Lamps $0.00
Total of B. Published Options $ -
Unpublished Options Unpublished Options Bid Price
$ -
CAPQ109825 $ 20,833.00
$ 1,600.00
$ 400.00
$ 4,812.00
$ 68,145.00
$ 136,290.00
Total purchase price with coop fee (Prices and availability are subject to change without notice)
$ 136,290.00

DISCLAIMER
PRICES AND AVAILABILITY CAN CHANGE AT ANY TIME WITHOUT FURTHER NOTICE DUE TO SUPPLY CHAIN CHALLENGES. REVERIFY PRICING BEFORE ISSUING A PURCHASE ORDER. FINAL PRICE IS NOT CONFIRMED UNTIL VEHICLE ORDER IS ACCEPTED BY THE MANUFACTURER. ACKNOWLEGDE BY EMAIL RECEIPT THAT THE PURCHASE ORDER WAS RECEIVED BY USA AUTOMOTIVE PARTNERS, LLC. (CALDWELL COUNTRY CHEVROLET, ROCKDALE COUNTRY FORD dba CALDWELL COUNTRY FORD, CAMERON COUNTRY CDJR)
The transaction described herein is an arm’s length, commercial transaction between you and Government Capital Corporation (“GCC”), in which GCC: (i) is acting solely for its own financial and other interests that may differ from yours; (ii) is not acting as your municipal advisor or financial advisor, and has no fiduciary duty to you with respect to this transaction; and (iii) is not recommending that you take an action with respect to this transaction.

City of Coalinga, CA November 21, 2023
Re: Financing for New Police Units
We are pleased to offer the following preliminary overview of the financing terms:

Financing structure: Tax Exempt Financing Agreement
Project Description: Police Units
Project Pricing: $136,290.00
Documentation Cost: $500.00
Financed Amount: $136,790.00
Term: 3 Years 5 Years 7 Years
Annual Payments: $51,639.08 $32,951.94 $25,020.18
Indicative Interest Rate: 6.49% 6.54% 6.59%
Payments Commencing: One year from contract date and annually thereafter The above proposal is subject to audit analysis, assumes bank qualification and mutually acceptable documentation.

The terms outlined herein are based on current markets. Upon credit approval, rates may be locked for up to thirty (30) days. If funding does not occur within this time period, rates will be indexed to markets at such time.

Our team is prepared to move forward or provide other terms for consideration as needed.

Landon Newton
Government Capital Corporation
345 Miron Dr
Southlake, Texas 76092
(817) 722-0213 Direct
[email protected]

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Approve Renewal of the Exclusive Authorization and Right to SellAgreement between the City of Coalinga and Mid State Realty
Meeting Date: Thursday, December 7, 2023
From: Marissa Trejo, City Manager
Prepared by: Marissa Trejo, City Manager
I. RECOMMENDATION:

City Manager recommends approving the renewal of the Exclusive Authorization and Right to SellAgreement between the City of Coalinga and Mid State Realty through December 31, 2024.

II. BACKGROUND:

The City of Coalinga currently employs and grants Mid State Realty the exclusive and irrevocable right to see or exchange real property situated in the City of Coalinga. The current Agreement expires on December 31, 2023. Mid State Realty has successfully assisted with the sale of many properties.

III. DISCUSSION:

Staff feels that Mid State Realty has been doing a great job for the City and is familiar with the properties, process, and procedures.

IV. ALTERNATIVES:

1. Approve the renewal of the Agreement extending the date to December 31, 2024; or

2. Do not approve the renewaland direct staff to begin a Request for Proposals (RFP) process.

V. FISCAL IMPACT:

There is no fiscal impact as compensation to the broker comes out of the proceeds of the property sales.

ATTACHMENTS:

File Name Description
Renewal_Contract-_City_of_Coalinga_Draft_120723.pdf Draft Agreement_2024

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Notice of Completion for WWTP Radio Field Grading Project Meeting Date: Thursday, December 7, 2023
From: Marissa Trejo, City Manager
Prepared by: Sean Brewer, Assistant City Manager
I. RECOMMENDATION:

It is recommended that the Coalinga City Council:

A. Accept the project as complete.

B. Authorize the City Engineer to file the Notice of Completion for the project with the County Recorder and notify surety to exonerate contract bonds.

C. Authorize the Finance Department to release the 5% construction retention payment to G & J Heavy Haul, Inc. 35 days after recordation of the Notice of Completion by the Fresno County RegistrarRecorder’s Office, contingent upon no claims being filed on the project.

II. BACKGROUND:

On September 7, 2023, the City Council awarded a construction contract to G & J Heavy Haul, Inc. in the amount of $93,536.20, with an additional contingency of $4,676.81 set aside for any unforeseen incidentals for a totalauthorization amount of $98,213.01.

The scope of work for this project is to hire a contractor to regrade the radio field and backfill the existing sludge pond.

A notice to Proceed was issued to G & J Heavy Haul providing 30 working days to complete construction.

III. DISCUSSION:

The project, which was scheduled for completion on November 6, 2023, was ultimately completed on October 25, 2023. The finalcontract amount is $93,536.00.

A final inspection of the project was performed October 25, 2023, in which the preparation of a final punch list of items was not needed. The notice of completion, when filed, begins a time period for which mechanics liens, liens against the contractor, and stop payment notices can be filed against a public construction project.

It is a protection for the City during a construction project. Staff is not aware of any issues related to this project.

IV. ALTERNATIVES:

None
V. FISCAL IMPACT:

The project was fully funded by the Sewer Enterprise Fund.

There is no fiscal impact to the General Fund.

ATTACHMENTS:

File Name Description
Radio_Filed_Grading_Notice_of_Completion.pdf Notice of Completion

RECORDING REQUESTED BY
City of Coalinga
No Fee – Gov’t. Code Sections
6103 and 27383
WHEN RECORDED MAIL TO:

Tri City Engineering Inc.
4630 W. Jennifer Ave., Suite 101
Fresno, CA 93722
SPACE ABOVE THIS LINE FOR RECORDER’S USE

NOTICE OF COMPLETION

1. The undersigned is OWNER or agent of the OWNER of the interest or estate stated below in the property hereinafter described.

2. The FULL NAME of the OWNER is City of Coalinga

3. The FULL ADDRESS of the OWNER is 155 W. Durian Ave, Coalinga, CA 93210

4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: In Fee (If other than fee, strike “in fee” and insert, for example, “purchaser under contract of purchase,” or leasee)

5. The FULL NAMES and FULL ADDRESSES of ALL PERSONS, if any, WHO HOLD SUCH INTEREST or ESTATE with the undersigned as JOINT TENANTS or as TENANTS IN COMMON are:

Names: Addresses:

6. The full names and full addresses of the predecessors in interest of the undersigned if the property was transferred subsequent to the commencement of the work of improvement herein referred to:

Names: Addresses:

7. All work of improvement on the property hereinafter described was COMPLETED October 25, 2023

8. The work of improvement
completed is described as
follows:

The scope of work for this project is to hire a contractor to regrade the radio field and backfill the existing sludge pond.

9. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is G & J Heavy Haul, Inc.

10. The street address of said property is WWTP Radio Field in the City of Coalinga

11. The property on which said work of improvement was completed is in the City of Coalinga County of Fresno , State of California, and is described as follows:

WWTP Radio Field Grading Project
Date: Signature of Owner
Or Agent of Owner
Daniel E. Jauregui, City of Coalinga Engineer Representative Verification for INDIVIDUAL owner:

I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the owner of the aforesaid interest or estate in the property described in the above notice; that I have read said notice, that I know and understand the contents thereof, and that the facts stated therein are true and correct.

Fresno, CA
Date and Place
Verification for NON-INDIVIDUAL owner City of Coalinga :

I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the Contract City Engineer of the aforesaid interest or estate in the property described in the above notice; that I have read the said notice, that I know and understand the contents thereof, and that the facts stated therein are true and correct.

Fresno, CA
Date and Place Daniel E. Jauregui, City of Coalinga Engineer Representative

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Notice of Completion for the Pleasant Avenue Water Main Replacement Meeting Date: Thursday, December 7, 2023
From: Marissa Trejo, City Manager
Prepared by: Sean Brewer, Assistant City Manager
I. RECOMMENDATION:

It is recommended that the Coalinga City Council:

A. Accept the project as complete.

B. Authorize the City Engineer to file the Notice of Completion for the project with the County Recorder and notify surety to exonerate contract bonds.

C. Authorize the Finance Department to release the 5% construction retention payment to DG Construction 35 days after recordation of the Notice of Completion by the Fresno County Registrar-Recorder’s Office, contingent upon no claims being filed on the project.

II. BACKGROUND:

On June 1, 2023, the City Council awarded a construction contract to DG Construction in an amount of $662,041.00, with an additional contingency of $66,204.10 set aside for any unforeseen incidentals for a total authorization amount of $728,245.10.

The primary scope of work, base bid, was to reconstruct approximately 2,631 linear feet of a City Water Main on Pleasant Avenue located between Louisiana Street and South Hachman Street in Coalinga, CA. The work consists of, but is not limited to: saw cutting, abandoning of existing 4” main and service laterals, removal and replacing of fire hydrant assemblies, construction of new 8” water main, 1” service laterals, and all associated connections and appurtenances, restoration of AC pavement, curb and gutter, and sidewalk, and water main disinfection and pressure testing.

A notice to Proceed was issued to DG Construction providing 30 working days to complete construction.

III. DISCUSSION:

The project which was originally scheduled for completion on August 28, 2023 was ultimately completed on November 16, 2023. Unforeseen clay material sewer laterals crossing at the new water main alignment caused extensive hand labor at each crossing by the contractor and extended the completion date.

The project saw increases due to unforeseen sewer lateral repairs. An increase to the project contingency of $78,545.00 to cover these additional project costs was approved at the August 3, 2023 regular City Council Meeting. The finalcontract amount is $751,370.51 which includes $23,125.41 of the $78,545.00 approved by City Council on August 3, 2023.

A final inspection of the project was performed September 22, 2023, which included preparation of a final punch list of items. The punch list items were completed on November 16, 2023. The notice of completion, when filed, begins a time period for which mechanics liens, liens against the contractor, and stop payment notices can be filed against a public construction project. It is a protection for the City during a construction project. Staff is not aware of any issues related to this project.

IV. ALTERNATIVES:

None
V. FISCAL IMPACT:

The project was fully funded by 2021 bond proceeds and sewer funds for the sewer laterals that needed to be repaired.

There is no fiscal impact to the General Fund.

ATTACHMENTS:

File Name Description
Pleasant_Ave_Water_Main_Notice_of_Completion.pdf Notice of Completion

RECORDING REQUESTED BY
City of Coalinga
No Fee – Gov’t. Code Sections
6103 and 27383
WHEN RECORDED MAIL TO:

Tri City Engineering Inc.
4630 W. Jennifer Ave., Suite 101
Fresno, CA 93722
SPACE ABOVE THIS LINE FOR RECORDER’S USE

NOTICE OF COMPLETION

1. The undersigned is OWNER or agent of the OWNER of the interest or estate stated below in the property hereinafter described.

2. The FULL NAME of the OWNER is City of Coalinga

3. The FULL ADDRESS of the OWNER is 155 W. Durian Ave, Coalinga, CA 93210

4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: In Fee (If other than fee, strike “in fee” and insert, for example, “purchaser under contract of purchase,” or leasee)

5. The FULL NAMES and FULL ADDRESSES of ALL PERSONS, if any, WHO HOLD SUCH INTEREST or ESTATE with the undersigned as JOINT TENANTS or as TENANTS IN COMMON are:

Names: Addresses:

6. The full names and full addresses of the predecessors in interest of the undersigned if the property was transferred subsequent to the commencement of the work of improvement herein referred to:

Names: Addresses:

7. All work of improvement on the property hereinafter described was COMPLETED November 15, 2023

8. The work of improvement
completed is described as
follows:

The primary scope of work, BASE BID is to reconstruct approximately 2,631 linear feet of a City Water Main on Pleasant Avenue located between Louisiana Street and South Hachman Street in Coalinga, CA. The work consists of, but is not limited to: saw cutting, abandoning of existing 4” main and service laterals, removal and replacing of fire hydrant assemblies, construction of new 8” water main, 1” service laterals, and all associated connections and appurtenances, restoration of AC pavement, curb and gutter, and sidewalk, and water main disinfection and pressure testing.

9. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is D.G. Construction, Inc..

10. The street address of said property is Pleasant Avenue between Louisiana St. & South Hackman in the City of Coalinga

11. The property on which said work of improvement was completed is in the City of
Coalinga
County of Fresno , State of California, and is described as follows:

Pleasant Avenue Water Main Replacement Project PW 22-002 Date: Signature of Owner
Or Agent of Owner
Daniel E. Jauregui, City of Coalinga Engineer Representative Verification for INDIVIDUAL owner:

I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the owner of the aforesaid interest or estate in the property described in the above notice; that I have read said notice, that I know and understand the contents thereof, and that the facts stated therein are true and correct.

Fresno, CA
Date and Place
Verification for NON-INDIVIDUAL owner City of Coalinga :

I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the Contract City Engineer of the aforesaid interest or estate in the property described in the above notice; that I have read the said notice, that I know and understand the contents thereof, and that the facts stated therein are true and correct.

Fresno, CA
Date and Place Daniel E. Jauregui, City of Coalinga Engineer Representative

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Notice of Completion for Elm Avenue Beautification Phase III Project Meeting Date: Thursday, December 7, 2023
From: Marissa Trejo, City Manager
Prepared by: Sean Brewer, Assistant City Manager
I. RECOMMENDATION:

It is recommended that the Coalinga City Council:

Accept the project as complete.

Authorize the City Engineer to file the Notice of Completion for the project with the County Recorder and notify surety to exonerate contract bonds.

Authorize the Finance Department to release the 5% construction retention payment to Witbro, Inc. DBA Seal Rite Paving & Grading 35 days after recordation of the Notice of Completion by the Fresno County Registrar-Recorder’s Office, contingent upon no claims being filed on the project.

II. BACKGROUND:

On September 15, 2022, the City Council awarded a construction contract to Witbro, Inc. DBA Seal Rite Paving & Grading in an amount of $297,267.00, with an additional contingency of $29,726.70 set aside for any unforeseen incidentals for a totalauthorization amount of $326,993.70.

The primary scope of work includes install new Curb & Gutter, New Sidewalk, Driveway Approach, Sidewalk & Parking Lot Drainage Channels, Landscape Street Trees (removaland planting) & Irrigation Facilities, Electricalconduit & pull boxes for future pedestrian lighting in front of the Fire Department on Elm Ave.

The secondary scope of work, Add Alternate Bids, includes reconstruction of existing concrete improvements along the 100 block of W. Madison Street, Add Alt #1, as wellas at the Coalinga Fastrip, 296 E. Elm Avenue, Add Alt #2.

A notice to Proceed was issued to Witbro, Inc. DBA Seal Rite Paving & Grading providing 40 working days to complete construction.

III. DISCUSSION:

The project which was originally scheduled for completion on December 14, 2022 was ultimately completed on November 6, 2023. Multiple project suspension days were issued to allow for project delays associated with the Caltrans Encroachment Contractor Rider Permit requirements for preparation of a Water Pollution Control Program report and delays due to rain events.

The finalcontract amount is $312,338.61.

A final inspection of the project was performed August 8, 2023, which included preparation of a final punch list of items. The punch list items were completed on November 6, 2023. The notice of completion, when filed, begins a time period for which mechanics liens, liens against the contractor, and stop payment notices can be filed against a public construction project. It is a protection for the City during a construction project.

Staff is not aware of any issues related to this project.

IV. ALTERNATIVES:

None
V. FISCAL IMPACT:

The project was fully funded by Measure C – Street Maintenance There is no fiscal impact to the General Fund.

ATTACHMENTS:

File Name Description
Elm_Ave_Beautification_III_Notice_of_Completion.pdf Notice of Completion

RECORDING REQUESTED BY
City of Coalinga
No Fee – Gov’t. Code Sections
6103 and 27383
WHEN RECORDED MAIL TO:

Tri City Engineering Inc.
4630 W. Jennifer Ave., Suite 101
Fresno, CA 93722
SPACE ABOVE THIS LINE FOR RECORDER’S USE

NOTICE OF COMPLETION

1. The undersigned is OWNER or agent of the OWNER of the interest or estate stated below in the property hereinafter described.

2. The FULL NAME of the OWNER is City of Coalinga

3. The FULL ADDRESS of the OWNER is 155 W. Durian Ave, Coalinga, CA 93210

4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: In Fee (If other than fee, strike “in fee” and insert, for example, “purchaser under contract of purchase,” or leasee)

5. The FULL NAMES and FULL ADDRESSES of ALL PERSONS, if any, WHO HOLD SUCH INTEREST or ESTATE with the undersigned as JOINT TENANTS or as TENANTS IN COMMON are:

Names: Addresses:

6. The full names and full addresses of the predecessors in interest of the undersigned if the property was transferred subsequent to the commencement of the work of improvement herein referred to:

Names: Addresses:

7. All work of improvement on the property hereinafter described was COMPLETED November 6, 2023

8. The work of improvement
completed is described as
follows:

The primary scope of work includes install new Curb & Gutter, New Sidewalk, Driveway Approach, Sidewalk & Parking Lot Drainage Channels, Landscape Street Trees (removal and planting) & Irrigation Facilities, Electrical conduit & pull boxes for future pedestrian lighting in front of the Fire Department on Elm Ave.

The secondary scope of work, Add Alternate Bids, includes reconstruction of existing concrete improvements along the 100 block of W. Madison Street, Add Alt #1, as well as at the Coalinga Fastrip, 296 E. Elm Avenue, Add Alt #2.

9. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is
Witbro Inc
DBA Seal Rite Paving & Grading

10. The street address of said property is Elm Ave and Madison St & 296 E. Elm Ave. in the City of Coalinga

11. The property on which said work of improvement was completed is in the City of
Coalinga
County of Fresno , State of California, and is described as follows:

Elm Avenue Beautification Phase III Project
Date: Signature of Owner
Or Agent of Owner
Daniel E. Jauregui, City of Coalinga Engineer Representative Verification for INDIVIDUAL owner:

I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the owner of the aforesaid interest or estate in the property described in the above notice; that I have read said notice, that I know and understand the contents thereof, and that the facts stated therein are true and correct.

Fresno, CA
Date and Place
Verification for NON-INDIVIDUAL owner City of Coalinga :

I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the Contract City Engineer of the aforesaid interest or estate in the property described in the above notice; that I have read the said notice, that I know and understand the contents thereof, and that the facts stated therein are true and correct.

Fresno, CA
Date and Place Daniel E. Jauregui, City of Coalinga Engineer Representative

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Notice of Completion for Cherry Lane Improvements Project Meeting Date: Thursday, December 7, 2023
From: Marissa Trejo, City Manager
Prepared by: Sean Brewer, Assistant City Manager
I. RECOMMENDATION:

It is recommended that the Coalinga City Council:

Accept the project as complete.

Authorize the City Engineer to file the Notice of Completion for the project with the County Recorder and notify surety to exonerate contract bonds.

Authorize the Finance Department to release the 5% construction retention payment to Terra West Construction, Inc. 35 days after recordation of the Notice of Completion by the Fresno County RegistrarRecorder’s Office, contingent upon no claims being filed on the project.

II. BACKGROUND:

On July 6, 2023, the City Council awarded a construction contract to Terra West Construction, Inc. in an amount of $804,197.00, with an additional contingency of $80,419.70 set aside for any unforeseen incidentals for a totalauthorization amount of $884,616.70.

The project includes removal of existing ac pavement, new ac pavement structural section reconstruction from 100’ east of Grant Street to Falcon Lane; includes new concrete curb & gutter segments, minor new sidewalk segment, new curb/median ADA ramps, new valley gutters, Manhole/Valve lids adjustments, bike lanes, crosswalks traffic striping and new AC Pavement Section Roadway Reconstruction for Cherry Lane.

A notice to Proceed was issued to Terra West Construction, Inc. providing 45 working days to complete construction.

III. DISCUSSION:

The project, which was originally scheduled for completion on October 2, 2023 was ultimately completed on November 6, 2023 due to subcontractor scheduling delays.

The finalcontract amount is $804,197.00.

A final inspection of the project was performed November 7, 2023, which included preparation of a final punch list of items. The punch list items were completed on November 16, 2023. The notice of completion, when filed, begins a time period for which mechanics liens, liens against the contractor, and stop payment notices can be filed against a public construction project. It is a protection for the City during a construction project. Staff is not aware of any issues related to this project.

IV. ALTERNATIVES:

None
V. FISCAL IMPACT:

The project was fully funded by SB1 and TDA – Street Maintenance RMRA fund.

There is no fiscal impact to the General Fund.

ATTACHMENTS:

File Name Description
Cherry_Lane_Improv_Notice_of_Completion.pdf Notice of Completion

RECORDING REQUESTED BY
City of Coalinga
No Fee – Gov’t. Code Sections
6103 and 27383
WHEN RECORDED MAIL TO:

Tri City Engineering Inc.
4630 W. Jennifer Ave., Suite 101
Fresno, CA 93722
SPACE ABOVE THIS LINE FOR RECORDER’S USE

NOTICE OF COMPLETION

1. The undersigned is OWNER or agent of the OWNER of the interest or estate stated below in the property hereinafter described.

2. The FULL NAME of the OWNER is City of Coalinga

3. The FULL ADDRESS of the OWNER is 155 W. Durian Ave, Coalinga, CA 93210

4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: In Fee (If other than fee, strike “in fee” and insert, for example, “purchaser under contract of purchase,” or leasee)

5. The FULL NAMES and FULL ADDRESSES of ALL PERSONS, if any, WHO HOLD SUCH INTEREST or ESTATE with the undersigned as JOINT TENANTS or as TENANTS IN COMMON are:

Names: Addresses:

6. The full names and full addresses of the predecessors in interest of the undersigned if the property was transferred subsequent to the commencement of the work of improvement herein referred to:

Names: Addresses:

7. All work of improvement on the property hereinafter described was COMPLETED November 16, 2023

8. The work of improvement
completed is described as
follows:

The project includes removal of existing ac pavement, new ac pavement structural section reconstruction from 100’ east of Grant Street to Falcon Lane; includes new concrete curb & gutter segments, minor new sidewalk segment, new curb/median ADA ramps, new valley gutters, Manhole/Valve lids adjustments, bike lanes, crosswalks traffic striping and new AC Pavement Section Roadway Reconstruction for Cherry Lane.

9. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is Terra West Construction, Inc.

10. The street address of said property is Cherry Lane 100’ east of Grant St to Falcon Lane in the City of Coalinga

11. The property on which said work of improvement was completed is in the City of
Coalinga
County of Fresno , State of California, and is described as follows:

Cherry Lane Improvements Project
Date: Signature of Owner
Or Agent of Owner
Daniel E. Jauregui, City of Coalinga Engineer Representative Verification for INDIVIDUAL owner:

I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the owner of the aforesaid interest or estate in the property described in the above notice; that I have read said notice, that I know and understand the contents thereof, and that the facts stated therein are true and correct.

Fresno, CA
Date and Place
Verification for NON-INDIVIDUAL owner City of Coalinga :

I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the Contract City Engineer of the aforesaid interest or estate in the property described in the above notice; that I have read the said notice, that I know and understand the contents thereof, and that the facts stated therein are true and correct.

Fresno, CA
Date and Place Daniel E. Jauregui, City of Coalinga Engineer Representative

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Code Enforcement Monthly Report for September 2023 Meeting Date: Thursday, December 7,2023
From: Marissa Trejo
Prepared by: Yaneth Ibarra, Code Enforcement Officer
I. RECOMMENDATION:

II. BACKGROUND:

III. DISCUSSION:

IV. ALTERNATIVES:

V. FISCAL IMPACT:

ATTACHMENTS:

File Name Description
September_2023.pdf Code Enforcement Report September 2023 September 2023 Notices Pending Cited Completed
Accumulation of Vehicles 2 2
Dead Trees 2 2
Dogs running at large 2 2 2
Grafitti 5 5
In-Op Vehicles 5 3 4
Junk Alley 2 2
Junk Trash Debris 13 3 10
Over Grown Weeds 7 3 5
Over Hanging Palm Trees 3 3
Property Maintenance 1 1 1
RV on the street 1 1
Semi-truck on Residential Area 1 1
Storage Unit on street 1 1
Unlicensed Business 1 1 1
Utility Trailer on Lawn 1 1
Vehicle Abatement 4 1 3
Vehicles on Lawn 1 1
Weeds & Bushes 1 1
Total 53 1 14 45
72 Hour Parking Warning 21 9 19
Vehicle Tows 2
Water Conservation
Code Enforcement Activity

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Code Enforcement Monthly Report for October 2023 Meeting Date: Thursday, December 7,2023
From: Marissa Trejo
Prepared by: Yaneth Ibarra, Code Enforcement Officer
I. RECOMMENDATION:

II. BACKGROUND:

III. DISCUSSION:

IV. ALTERNATIVES:

V. FISCAL IMPACT:

ATTACHMENTS:

File Name Description
October_2023.pdf Code Enforcement Report October 2023
October 2023 Notices Pending Cited Completed
Barries on the street 2 2
Ovegrown/Dead tree 2 1 1
Inop Vehicles 4 1 3
Ilegal poles 2 2 2
Junk Trash Debris 5 5
Junk Trash Alley 7 1 3 3
Over Grown Weeds 4 4
Over Hanging Palm Trees 7 2 5
RV on the street 2 2
Shooping Carts 6 6
Trash Cans 1 1 1
Unlicensed Business 21 15 6
Vehicles on Lawn 2 1 1
Vehicle Abatement 3 1 2
Total 68 18 10 43
72 Hour Parking Warning 38 11 36
Vehicle Tows 2
Water Conservation
Code Enforcement Activity

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Discussion, Direction and PotentialAction regarding Animal Shelter Services Meeting Date: Thursday, December 7, 2023
From: Marissa Trejo, City Manager
Prepared by: Marissa Trejo, City Manager
I. RECOMMENDATION:

City Manager recommends Council hear the staff report and review supporting material.

II. BACKGROUND:

Since July 1, 2019, the City of Coalinga has been contracting with Gimme Love, a local non-profit organization, to provide shelter services at the City's animal shelter located at 150 W. Elm Street, Coalinga, CA 93210.

III. DISCUSSION:

The current contract expires on January 5, 2024.

On Monday, November 20, 2023, the City (consisting of Mayor Horn, Councilman Hedgecock and Chief Garza) met with Gimme Love (consisting of Loriand George Anderson) to present a new contract between the City and Gimme Love for animal shelter services which would begin on January 6, 2024, and remain in effect for a period of three (3) years, or until the new animal shelter is completed, whichever comes first.

The new contract consisted of the following summarized changes:

Specifying that the shelter hours of operation would be a minimum of 20 hours per week which would be posted and publicly available.

Adding additional language as to what Gimme Love already does, which is not a change to their current operations.

Adding more specific language on expectations.

Adding language to help address and control the rodent problem.

Adding language to help comply with health and safety requirements.

Adding language to specify the number of adoption events Gimme Love will host annually.

Adding language to allow Gimme Love to set, collect and retain adoption fees.

Changes in the payment structure as follows: Rather than a $10,000 payment on or around each July 1, the City would issue an $11,000 payment with $5,000 going toward general shelter operations and $6,000 going toward spay and neuter, adding that the City will pay for telephone and internet services at the shelter and increasing the annual utility payment cap from $2,500 to $3,000, and, rather than paying a flat monthly fee of $2,400, the City would pay a pro-rated amount per animal per month as reflected in the attached proposed contract.

These changes were requested to attempt to address the rodent issue, building and fire code requirements, overcrowding concerns and opportunities for Gimme Love to increase their revenue while also decreasing their expenses.

During the November 20, 2023, meeting between the City and Gimme Love, Gimme Love communicated to the City that they were not interested in the new contract and would cease shelter services at the end of the current contract.

On November 21, 2023, Gimme Love submitted formal written notice to the City that they would be discontinuing shelter services effective January 6, 2024 (attached).

Since then, City Manager Trejo and Gimme Love have communicated via email in regard to the contract (attached).

On November 28, 2023, City Manager Trejo met with Gimme Love (consisting of Loriand George Anderson) and reviewed the contract explaining the reasoning behind each change.

Gimme Love, collectively Loriand George Anderson, were agreeable to some aspects of the contract, but not the contract in its entirety.

Council was briefed on these negotiations in closed session.

Council may now elect to:

1. Allow the current contract with Gimme Love to expire on January 5, 2024, and A. direct the City Manager to work with the City Attorney to form a non-profit for the animal shelter; and B. authorize a full-time Animal Control Officer position in addition to the existing part-time animalcontrol position; and
C. have the City assume animal shelter services effective January 6, 2024; OR

2. Extend the current contract with Gimme Love for thirty (30) days, until February 6, 2024, and direct the City Manager to continue to attempt to negotiate a new contract, understanding that, if no agreement can be reached, option 1, as referenced above, would occur.

IV. ALTERNATIVES:

Explained in Discussion portion of staff report.

V. FISCAL IMPACT:

The current annualcontract cost to the General Fund is $41,800.

If the Council decides to allow the current contract with Gimme Love to end on January 5, 2024, direct the City Manager to work with the City Attorney to form a non-profit, authorize a full-time Animal Control Officer position, and have the City assume animal shelter services effective January 6, 2024, the fiscal impact ongoing increase to the General Fund is approximately $70,000, however, any adoption fees (to be set) collected, which would likely be minimal, would be revenue to the City which would minimally lower the recurring fiscal impact.

ATTACHMENTS:

File Name Description
GL_Contract.pdf GL Proposed New Contract
GL_Contract_7.6.23.pdf GL Contract July 6, 2023
GL_2.20.20_Contract_Amendment.pdf GL Contract Amended February 10, 2020
GL_7.1.19_Contract.pdf GL Contract July 1, 2019
GL_Notice_to_End_Contract.pdf GL Notice ot Intent to Terminate Contract
Email_Correspondence.pdf Email Communication
GL_Pest_Control_Notification.pdf Notification of Pest Control Issue Email_Notification_Pest_Control_Issues_Bug_Me_Pest_Control_Recommendations_010323.pdf Email regarding Pest Control Issue -
Recommendations (Bug Me Pest
Control Company) 1/30/23
GL_Pest_Control_Rec.pdf
Email regarding Pest Control Company
(Mountain Valley) Recommendations -
5/24/23
GL_Pest_Control_Photos.pdf Pest Control Photos

From: Marissa Trejo
To: Shannon Jensen
Subject: FW: Pest Control Notice
Date: Tuesday, November 28, 2023 3:54:00 PM
From: Marissa Trejo
Sent: Monday, January 30, 2023 9:37 AM
To: lori anderson <[email protected]>
Cc: Shannon Jensen <[email protected]>; Mercedes Garcia <[email protected]> Subject: RE: Pest Control Notice
Lori,
We followed up from with the owner of Bug Me Pest Control after he was out at the shelter last week.

He is confident he can resolve the mouse/rat problem, but said he would only do so under the following conditions:

1. A food storage containers with holes or without proper airtight seals must first be discarded;

2. All other pest control service must be stopped;

3. All other mouse traps, bait stations, etc, must be removed;

4. PW will need to go out to cover holes along building vents.

Mountain Valley should be out today for regular service and will assess the situation.

Please let me know if you would like us to proceed with Bug Me or see how Mountain Valley does.

Marissa
From: lori anderson <[email protected]>
Sent: Wednesday, January 25, 2023 8:17 AM
To: Marissa Trejo <[email protected]>
Cc: Shannon Jensen <[email protected]>; Mercedes Garcia <[email protected]> Subject: Re: Pest Control Notice
Awesome thank you!
Sent from Yahoo Mail for iPhone
On Wednesday, January 25, 2023, 7:46 AM, Marissa Trejo <[email protected]> wrote:

Good morning, Lori.

Shannon is going to be reaching out to our pest control company this morning to service the animal shelter so I just wanted to give you a heads up so you aren’t caught by surprise when they show up over there.

Their services will be billed to the City.

Marissa

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Discussion, Direction and PotentialAction regarding Entering into a Maintenance Agreement for the Management of Medians in the Warthan Estates and Posa Chanet Subdivisions
Meeting Date: Thursday, December 7, 2023
From: Marissa Trejo, City Manager
Prepared by: Larry Miller, Public Works and Utilities Coordinator I. RECOMMENDATION:

Staff is looking for direction from the City Council regarding whether or not they would like for staff to negotiate and bring back a long-term maintenance agreement with CHRPD to maintain various landscape medians in the Warthan Estates and Posa Chanet Subdivisions. Further, authorize the Assistant City Manager to have the City Attorney prepare a maintenance agreement to bring back to the City Council in January/February 2024 for consideration.

II. BACKGROUND:

Staff members have been talking with CHRPD about the possibility of taking over the maintenance of the medians in the Warthan Estates and Posa Chanet Subdivisions. CHRPD has conveyed their interest in relinquishing management responsibilities for these medians, citing challenges in cost-effective grounds maintenance.

III. DISCUSSION:

Presently, CHRPD controls and has a duty to maintain the landscaped areas of Warthan Estates and some of the landscaped areas in the Posa Chanet subdivisions.

Warthan Estates that are controlled by CHRPD can be described as:

Approximately 68,287 square feet (1.56 acres)
Medians and landscape features along Merced Ave from Jayne Avenue to Lucille Avenue Medians and landscape features along Chardonay Lane from Merced Avenue to Merlot Way Medians and landscape features along Lucille Avenue from Merced Avenue to Bordeaux Way Medians and landscape features along Bordeaux Way
Landscaped Areas in Posa Chanet that are controlled by CHRPD can be described as:

Approximately 39,710 square feet (.91 acres)
Medians and landscape features along El Rancho Boulevard from San Pablo Drive to Highway 198/33 Landscape features along El Rancho that protrude into San Pablo Drive, Posa Chanet Boulevard, and Hacienda Drive
Medians and landscape features on Posa Chanet Boulevard from the El Rancho Boulevard to the end of the Centennial Park lot line
Funds to maintain these areas are based on a tax assessment through each respective lighting and landscape district. The sum of these assessments is approximately $64,000 annually. CHRPD does not have adequate staff to manage the grounds themselves, so they have sought contractual services from vendors. The sum of their water utility and contract expenses exceeds the assessment, leaving CHRPD in a deficit.

Preliminary discussions have taken place between CHRPD and the City of Coalinga to explore the feasibility of utilizing assessed funds. The objective of this report is to assess the potential for entering into a maintenance agreement, whereby CHRPD would transfer autonomy and responsibility for maintaining the lighting and landscape districts (LLMD’s) to the City of Coalinga in exchange for the total tax assessment.

Herein are the details of that feasibility study.

Currently, the described Warthan Estate landscaped areas are metered by two 1.5” meters and the described Posa Chanet landscape areas are metered by three 2” meters. Combined their water usage during peak water use years was 2.28 million gallons. The subsequent annual water-use and meter charge fees were $6,294.42 and $21,265.92 respectively.

In its present condition, due to the presence of leaks and oversized meters, staff feels that significant savings could be achieved almost immediately. While it is unknown to the extent that correcting leaks within the area willcontribute to the water-use savings, some amount of savings will be achieved here. In regard to the meter sizing, there is a potential savings of $13,206.32 annually. In the unlikely event that no efficiencies are found in water use, the estimated annual water utility expenses would be $14,254.02.

Due to its recently bolstered groundskeeping staff, the city will not need to utilize contract services to maintain the grounds. The grounds in their present condition may take some additional man hours to establish the landscape areas, e.g., replace meters, remove dead vegetation, and correct irrigation leaks or inefficiencies. Staff anticipates that dedicating 3 hours per week with a team of 4 employees willadequately maintain the landscaped areas in Warthan Estates, while 3 hours per week with a team of 2 employees will suffice for the specified Posa Chanet landscape areas. This equates to a total of 936 man hours annually at a cost of $36,026.64.

Given utilities costs of $14,254.02, staffing costs of $36,026.64, and an approximate tax assessment value of $64,000, a total of $13,719.34 would be available to cover parts and supplies as wellas additional operational expenses incurred due to an expanded territory.

In light of this information, it is clear that it is not only feasible to enter into a maintenance agreement, but it can also offer other interesting opportunities. Notably, we would have autonomy to make improvements as we saw fit. Staff would recommend improvements similar to what we have completed in Monterey and Washington. This would improve the aesthetic, water use characteristics, and man hour requirements.

Herein are the details of how that would affect the feasibility.

Given a rough calculation of square feet of 107,997 in the described landscape areas, it is presumed that a landscape project similar to that of Washington and Monterey would cost approximately $250,000. While the initial investment is significant, it provides both an aesthetic improvement as wellas significant water savings and man hour cost reductions.

During the 2022 calendar year, the water requirements for the Monterey medians was 552,000 gallons for an entire year. Given that the square footage for the area is 33,896, it can be presumed that it required 16.29 gallons per square foot of landscaping. Variation in this metric is nearly a certainty if applied to other areas due to plant material density, but it is the nearest nexus we are capable of making. Applying this water use requirement to both Warthan Estates and Posa Chanet would yield an estimated water savings of 529,000 gallons of water per year. Reducing its annual water cost to $12,797.56.

Man hours related to the updated landscaping are estimated to be reduced from 936 to 624 annually. This reduces the man hour costs from $36,026.64 to $24,017.76, representing a cost savings of $12,008.88.

Given the approximate tax assessment of $64,000 and an operational budget of $36,815.32, a total of $27,184.68 would remain to cover any remaining miscellaneous operationalexpenses and updates to the medians over time. This amount also serves as an offset to capitalexpenditures incurred by the landscape improvements, leading to a return on investment (ROI) of approximately 10 years.

Supporting documentation has been attached to this report.

IV. ALTERNATIVES:

None
V. FISCAL IMPACT:

The tax assessment of the lighting and landscaping district is approximately $64,000. In the scenario that no improvements, outside of meter size reductions, there will be an approximate $13,719.34 surplus year over year available to cover miscellaneous expenses and future improvement projects. Should the improvements be made, this surplus will increase to approximately $27,184.68 annually. With an assumed cost of $250,000, the ROI would be approximately 10 years.

ATTACHMENTS:

File Name Description
LLMD_Calculations.pdf Calculations
Landscaped Area Historical Water Use (TG) Total Sq Ft Water Use Per Sq Ft (G) Potential Water Savings (TG) Monterey - Medians (reference) 552.02 33,896 16.29 0
Warthan Estates - Medians/Wallscapes 1199.79 68,287 17.57 87.41 El Rancho Area - Medians/Wallscapes 1089.09 39,710 27.43 442.37 Landscaped Area Estimated Water Use Water Rate Water Use Charge Meter Rate Meter Count Meter Charge Warthan Estates - Medians/Wallscapes 1199.79 2.75 $3,299.42 132.66 2 3183.84 El Rancho Area - Medians/Wallscapes 1089.09 2.75 $2,995.00 132.66 3 4775.76 Landscaped Area Estimated Water Use Water Rate Water Use Charge Meter Rate Meter Count Meter Charge Warthan Estates - Medians/Wallscapes 1112.39 2.75 $3,059.07 132.66 2 3183.84 El Rancho Area - Medians/Wallscapes 646.87 2.75 $1,778.89 132.66 3 4775.76 Landscaped Area Wage Rate Man Hours Hrs Per Week Employees Cost Warthan Estates - Medians/Wallscapes 38.49 624 3 4 $24,017.76 El Rancho Area - Medians/Wallscapes 38.49 312 3 2 $12,008.88 Landscaped Area Wage Rate Man Hours Hrs Per Week Employees Cost Warthan Estates - Medians/Wallscapes 38.49 416 2 4 $16,011.84 El Rancho Area - Medians/Wallscapes 38.49 208 2 2 $8,005.92 Estimated Cost : $24,017.76
Water Cost Calculations (Without Improvements)
Estimated Water Cost: $14,254.02
Water Savings Calculations (With Improvements)
Estimated Water Savings: 529,780 Gallons Per Year
Water Cost Calculations (Without Improvements)
Estimated Water Cost: $14,254.02
Staff Cost Calculations (Without Improvements)
Estimated Cost : $36,026.64
Staff Cost Calculations (With Improvements)