Agenda, first session — Coalinga City Council, July 17, 2025 (part 2 of 3)

Q-678415-45821JS
Issued: 06/13/2025
Quote Expiration: 06/30/2025
Estimated Contract Start Date: 10/15/2025
Account Number: 108666
Payment Terms: N30
Mode of Delivery: UPS-GND
Credit/Debit Amount: $0.00

SHIP TO BILL TO SALES REPRESENTATIVE PRIMARY CONTACT
Coalinga Police Dept. - CA
270 N 6th St
Coalinga,
CA
93210-1908
USA
Coalinga Police Dept. - CA
270 N 6th St
Coalinga
CA
93210-1908
USA
Email: [email protected]
Jake Schwisow
Phone:

Email: [email protected]
Fax:

Sean Young
Phone: (559) 935-1525
Email: [email protected]
Fax: (559) 935-1756
Quote Summary Discount Summary
Program Length 60 Months Average Savings Per Year $16,389.84 TOTAL COST $477,131.73
ESTIMATED TOTAL W/ TAX $490,942.81 TOTAL SAVINGS $81,949.19 Axon Enterprise, Inc.
17800 N 85th St.

Scottsdale, Arizona 85255
United States
VAT: 86-0741227
Domestic: (800) 978-2737
International: +1.800.978.2737

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Payment Summary
Date Subtotal Tax Total
Sep 2025 $95,426.37 $2,807.13 $98,233.50
Sep 2026 $95,426.34 $2,750.96 $98,177.30
Sep 2027 $95,426.34 $2,750.96 $98,177.30
Sep 2028 $95,426.34 $2,750.96 $98,177.30
Sep 2029 $95,426.34 $2,751.07 $98,177.41
Total $477,131.73 $13,811.08 $490,942.81

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Quote Unbundled Price: $559,083.10
Quote List Price: $503,835.70
Quote Subtotal: $477,131.73
Pricing
All deliverables are detailed in Delivery Schedules section lower in proposal Item Description Qty Term Unbundled List Price Net Price Subtotal Tax Total Program
100553 TRANSFER CREDIT - SOFTWARE AND SERVICES 1 $1.00 ($649.55) ($649.55) $0.00 ($649.55) 100552 TRANSFER CREDIT - GOODS 1 $1.00 ($0.72) ($0.72) ($0.06) ($0.78) BWCamSBDTAP Body Worn Camera Single-Bay Dock TAP Bundle 1 60 $12.19 $12.40 $12.40 $744.00 $46.38 $790.38 M00025 BUNDLE - OFFICER SAFETY PLAN 7 25 60 $258.91 $222.07 $222.07 $333,105.00 $13,603.39 $346,708.39 A la Carte Hardware
H00003 AB4 1-Bay Dock Bundle 2 $229.00 $0.00 $0.00 $0.00 $0.00 H00002 AB4 Multi Bay Dock Bundle 3 $1,638.90 $0.00 $0.00 $0.00 $0.00 H00001 AB4 Camera Bundle 23 $899.00 $0.00 $0.00 $0.00 $0.00 H00001 AB4 Camera Bundle 2 $899.00 $899.00 $1,798.00 $161.37 $1,959.37 A la Carte Software
85760 AXON AUTO-TRANSCRIBE - UNLIMITED SERVICE 25 60 $22.57 $22.57 $33,855.00 $0.00 $33,855.00 101283 AXON RECORDS - DRAFT ONE - AI-ASSISTED REPORT
WRITING 25 60 $70.52 $70.52 $105,780.00 $0.00 $105,780.00 A la Carte Services
80146 AXON BODY - PSO - VIRTUAL STARTER 1 $2,500.00 $2,500.00 $2,500.00 $0.00 $2,500.00 Total $477,131.73 $13,811.08 $490,942.81
Delivery Schedule
Hardware
Bundle Item Description QTY Shipping Location Estimated Delivery Date AB4 1-Bay Dock Bundle 100201 AXON BODY 4 - DOCK - SINGLE BAY 2 1 09/15/2025 AB4 1-Bay Dock Bundle 71104 AXON - DOCK/DATAPORT POWERCORD - NORTH AMERICA 2 1 09/15/2025 AB4 Camera Bundle 100147 AXON BODY 4 - CAMERA - NA US FIRST RESPONDER BLK RAPIDLOCK 23 1 09/15/2025
AB4 Camera Bundle 100147 AXON BODY 4 - CAMERA - NA US FIRST RESPONDER BLK RAPIDLOCK 2 1 09/15/2025
AB4 Camera Bundle 100466 AXON BODY 4 - CABLE - USB-C TO USB-C 26 1 09/15/2025 AB4 Camera Bundle 100466 AXON BODY 4 - CABLE - USB-C TO USB-C 3 1 09/15/2025 AB4 Camera Bundle 100775 AXON BODY 4 - MAGNETIC DISCONNECT CABLE 26 1 09/15/2025 AB4 Camera Bundle 100775 AXON BODY 4 - MAGNETIC DISCONNECT CABLE 3 1 09/15/2025 AB4 Camera Bundle 11508 AXON BODY - MOUNT - RAPIDLOCK DOUBLE MOLLE 26 1 09/15/2025 AB4 Camera Bundle 11508 AXON BODY - MOUNT - RAPIDLOCK DOUBLE MOLLE 3 1 09/15/2025 AB4 Multi Bay Dock Bundle 100206 AXON BODY 4 - 8 BAY DOCK 3 1 09/15/2025 AB4 Multi Bay Dock Bundle 70033 AXON - DOCK WALL MOUNT - BRACKET ASSY 3 1 09/15/2025 AB4 Multi Bay Dock Bundle 71019 AXON BODY - DOCK POWERCORD - NORTH AMERICA 3 1 09/15/2025 BUNDLE - OFFICER SAFETY PLAN 7 100591 AXON TASER - CLEANING KIT 1 1 09/15/2025

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Hardware
Bundle Item Description QTY Shipping Location Estimated Delivery Date BUNDLE - OFFICER SAFETY PLAN 7 100623 ENHANCED HOOK-AND-LOOP TRAINING (HALT) SUIT (V2) 1 1 09/15/2025 BUNDLE - OFFICER SAFETY PLAN 7 20008 AXON TASER 7 - HANDLE - HIGH VIS GRN LASER CLASS 3R YLW 25 1 09/15/2025
BUNDLE - OFFICER SAFETY PLAN 7 20018 AXON TASER - BATTERY PACK - TACTICAL 30 1 09/15/2025 BUNDLE - OFFICER SAFETY PLAN 7 20063 AXON TASER 7 - HOLSTER - SAFARILAND RH 3 1 09/15/2025 BUNDLE - OFFICER SAFETY PLAN 7 20068 AXON TASER 7 - HOLSTER - SAFARILAND LH 22 1 09/15/2025 BUNDLE - OFFICER SAFETY PLAN 7 22175 AXON TASER 7 - CARTRIDGE - LIVE STANDOFF (3.5-DEGREE) NS 125 1 09/15/2025
BUNDLE - OFFICER SAFETY PLAN 7 22176 AXON TASER 7 - CARTRIDGE - LIVE CLOSE QUART (12- DEGREE) NS 125 1 09/15/2025
BUNDLE - OFFICER SAFETY PLAN 7 22177 AXON TASER 7 - CARTRIDGE - HALT STANDOFF NS 50 1 09/15/2025 BUNDLE - OFFICER SAFETY PLAN 7 22178 AXON TASER 7 - CARTRIDGE - HALT CLOSE QUART NS 50 1 09/15/2025 BUNDLE - OFFICER SAFETY PLAN 7 22179 AXON TASER 7 - CARTRIDGE - INERT STANDOFF (3.5- DEGREE) NS 25 1 09/15/2025
BUNDLE - OFFICER SAFETY PLAN 7 22181 AXON TASER 7 - CARTRIDGE - INERT CLOSE QUART (12- DEGREE) NS 25 1 09/15/2025
BUNDLE - OFFICER SAFETY PLAN 7 70033 AXON - DOCK WALL MOUNT - BRACKET ASSY 1 1 09/15/2025 BUNDLE - OFFICER SAFETY PLAN 7 71019 AXON BODY - DOCK POWERCORD - NORTH AMERICA 1 1 09/15/2025 BUNDLE - OFFICER SAFETY PLAN 7 71044 AXON SIGNAL - BATTERY - CR2430 SINGLE PACK 50 1 09/15/2025 BUNDLE - OFFICER SAFETY PLAN 7 74200 AXON TASER - DOCK - SIX BAY PLUS CORE 1 1 09/15/2025 BUNDLE - OFFICER SAFETY PLAN 7 80087 AXON TASER - TARGET - CONDUCTIVE PROFESSIONAL RUGGEDIZED 1 1 09/15/2025
BUNDLE - OFFICER SAFETY PLAN 7 80090 AXON TASER - TARGET FRAME - PROFESSIONAL 27.5 IN X 75 IN 1 1 09/15/2025
BUNDLE - OFFICER SAFETY PLAN 7 100681 AXON SIGNAL - SIDEARM SENSOR ONLY 25 1 10/01/2025 BUNDLE - OFFICER SAFETY PLAN 7 22175 AXON TASER 7 - CARTRIDGE - LIVE STANDOFF (3.5-DEGREE) NS 50 1 09/15/2026
BUNDLE - OFFICER SAFETY PLAN 7 22176 AXON TASER 7 - CARTRIDGE - LIVE CLOSE QUART (12- DEGREE) NS 50 1 09/15/2026
BUNDLE - OFFICER SAFETY PLAN 7 22175 AXON TASER 7 - CARTRIDGE - LIVE STANDOFF (3.5-DEGREE) NS 50 1 09/15/2027
BUNDLE - OFFICER SAFETY PLAN 7 22176 AXON TASER 7 - CARTRIDGE - LIVE CLOSE QUART (12- DEGREE) NS 50 1 09/15/2027
BUNDLE - OFFICER SAFETY PLAN 7 22177 AXON TASER 7 - CARTRIDGE - HALT STANDOFF NS 50 1 09/15/2027 BUNDLE - OFFICER SAFETY PLAN 7 22178 AXON TASER 7 - CARTRIDGE - HALT CLOSE QUART NS 50 1 09/15/2027 Body Worn Camera Single-Bay Dock TAP Bundle 73313 AXON BODY - TAP REFRESH 1 - DOCK SINGLE BAY 1 1 03/15/2028 BUNDLE - OFFICER SAFETY PLAN 7 73309 AXON BODY - TAP REFRESH 1 - CAMERA 25 1 03/15/2028 BUNDLE - OFFICER SAFETY PLAN 7 73313 AXON BODY - TAP REFRESH 1 - DOCK SINGLE BAY 1 1 03/15/2028 BUNDLE - OFFICER SAFETY PLAN 7 73689 AXON BODY - TAP REFRESH 1 - DOCK MULTI BAY 3 1 03/15/2028 BUNDLE - OFFICER SAFETY PLAN 7 22175 AXON TASER 7 - CARTRIDGE - LIVE STANDOFF (3.5-DEGREE) NS 50 1 09/15/2028
BUNDLE - OFFICER SAFETY PLAN 7 22176 AXON TASER 7 - CARTRIDGE - LIVE CLOSE QUART (12- DEGREE) NS 50 1 09/15/2028
BUNDLE - OFFICER SAFETY PLAN 7 22175 AXON TASER 7 - CARTRIDGE - LIVE STANDOFF (3.5-DEGREE) NS 50 1 09/15/2029
BUNDLE - OFFICER SAFETY PLAN 7 22176 AXON TASER 7 - CARTRIDGE - LIVE CLOSE QUART (12- DEGREE) NS 50 1 09/15/2029
Body Worn Camera Single-Bay Dock TAP Bundle 73314 AXON BODY - TAP REFRESH 2 - DOCK SINGLE BAY 1 1 09/15/2030 BUNDLE - OFFICER SAFETY PLAN 7 73310 AXON BODY - TAP REFRESH 2 - CAMERA 25 1 09/15/2030 BUNDLE - OFFICER SAFETY PLAN 7 73314 AXON BODY - TAP REFRESH 2 - DOCK SINGLE BAY 1 1 09/15/2030 BUNDLE - OFFICER SAFETY PLAN 7 73688 AXON BODY - TAP REFRESH 2 - DOCK MULTI BAY 3 1 09/15/2030

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Software
Bundle Item Description QTY Estimated Start Date Estimated End Date BUNDLE - OFFICER SAFETY PLAN 7 101180 AXON TASER - DATA SCIENCE PROGRAM 25 10/15/2025 10/14/2030 BUNDLE - OFFICER SAFETY PLAN 7 20248 AXON TASER - EVIDENCE.COM LICENSE 1 10/15/2025 10/14/2030 BUNDLE - OFFICER SAFETY PLAN 7 20248 AXON TASER - EVIDENCE.COM LICENSE 25 10/15/2025 10/14/2030 BUNDLE - OFFICER SAFETY PLAN 7 73447 AXON FUSUS - LICENSE - PLUS USER 25 10/15/2025 10/14/2030 BUNDLE - OFFICER SAFETY PLAN 7 73449 AXON BODY - LICENSE - DEVICE CONNECTIVITY 25 10/15/2025 10/14/2030 BUNDLE - OFFICER SAFETY PLAN 7 73638 AXON STANDARDS - LICENSE 25 10/15/2025 10/14/2030 BUNDLE - OFFICER SAFETY PLAN 7 73683 AXON EVIDENCE - STORAGE - 10GB A LA CARTE 250 10/15/2025 10/14/2030 BUNDLE - OFFICER SAFETY PLAN 7 73686 AXON EVIDENCE - STORAGE - UNLIMITED (AXON DEVICE) 25 10/15/2025 10/14/2030 BUNDLE - OFFICER SAFETY PLAN 7 73746 AXON EVIDENCE - ECOM LICENSE - PRO 25 10/15/2025 10/14/2030 A la Carte 101283 AXON RECORDS - DRAFT ONE - AI-ASSISTED REPORT WRITING 25 10/15/2025 10/14/2030
A la Carte 85760 AXON AUTO-TRANSCRIBE - UNLIMITED SERVICE 25 10/15/2025 10/14/2030 Services
Bundle Item Description QTY
BUNDLE - OFFICER SAFETY PLAN 7 101193 AXON TASER - ON DEMAND CERTIFICATION 1 BUNDLE - OFFICER SAFETY PLAN 7 20246 AXON TASER 7 - REPLACEMENT ACCESS PROGRAM - DUTY CARTRIDGE 25 A la Carte 80146 AXON BODY - PSO - VIRTUAL STARTER 1
Warranties
Bundle Item Description QTY Estimated Start Date Estimated End Date Body Worn Camera Single-Bay Dock TAP Bundle 80466 AXON BODY - TAP WARRANTY - SINGLE BAY DOCK 1 09/15/2026 10/14/2030 BUNDLE - OFFICER SAFETY PLAN 7 80374 AXON TASER - EXT WARRANTY - BATTERY PACK T7/T10 30 09/15/2026 10/14/2030 BUNDLE - OFFICER SAFETY PLAN 7 80395 AXON TASER 7 - EXT WARRANTY - HANDLE 25 09/15/2026 10/14/2030 BUNDLE - OFFICER SAFETY PLAN 7 80396 AXON TASER - EXT WARRANTY - DOCK SIX BAY T7/T10 1 09/15/2026 10/14/2030 BUNDLE - OFFICER SAFETY PLAN 7 80464 AXON BODY - TAP WARRANTY - CAMERA 25 09/15/2026 10/14/2030 BUNDLE - OFFICER SAFETY PLAN 7 80465 AXON BODY - TAP WARRANTY - MULTI BAY DOCK 3 09/15/2026 10/14/2030 BUNDLE - OFFICER SAFETY PLAN 7 80466 AXON BODY - TAP WARRANTY - SINGLE BAY DOCK 1 09/15/2026 10/14/2030

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Shipping Locations
Location Number Street City State Zip Country
1 270 N 6th St Coalinga CA 93210-1908 USA
Payment Details
Sep 2025
Invoice Plan Item Description Qty Subtotal Tax Total
Upfront Hardware and PSO 80146 AXON BODY - PSO - VIRTUAL STARTER 1 $2,500.00 $0.00 $2,500.00 Upfront Hardware and PSO H00001 AB4 Camera Bundle 2 $1,798.00 $161.37 $1,959.37 Upfront Hardware and PSO H00001 AB4 Camera Bundle 23 $0.00 $0.00 $0.00 Upfront Hardware and PSO H00002 AB4 Multi Bay Dock Bundle 3 $0.00 $0.00 $0.00 Upfront Hardware and PSO H00003 AB4 1-Bay Dock Bundle 2 $0.00 $0.00 $0.00 Year 1 101283 AXON RECORDS - DRAFT ONE - AI-ASSISTED REPORT WRITING 25 $20,504.02 $0.00 $20,504.02 Year 1 85760 AXON AUTO-TRANSCRIBE - UNLIMITED SERVICE 25 $6,562.35 $0.00 $6,562.35 Year 1 BWCamSBDTAP Body Worn Camera Single-Bay Dock TAP Bundle 1 $144.22 $8.99 $153.21 Year 1 M00025 BUNDLE - OFFICER SAFETY PLAN 7 25 $64,568.05 $2,636.83 $67,204.88 Invoice Upon Fulfillment 100552 TRANSFER CREDIT - GOODS 1 ($0.72) ($0.06) ($0.78) Invoice Upon Fulfillment 100553 TRANSFER CREDIT - SOFTWARE AND SERVICES 1 ($649.55) $0.00 ($649.55) Total $95,426.37 $2,807.13 $98,233.50
Oct 2025
Invoice Plan Item Description Qty Subtotal Tax Total
Invoice Upon Fulfillment BWCamSBDTAP Body Worn Camera Single-Bay Dock TAP Bundle 1 $0.00 $0.00 $0.00 Invoice Upon Fulfillment M00025 BUNDLE - OFFICER SAFETY PLAN 7 25 $0.00 $0.00 $0.00 Total $0.00 $0.00 $0.00
Sep 2026
Invoice Plan Item Description Qty Subtotal Tax Total
Year 2 101283 AXON RECORDS - DRAFT ONE - AI-ASSISTED REPORT WRITING 25 $21,319.01 $0.00 $21,319.01 Year 2 85760 AXON AUTO-TRANSCRIBE - UNLIMITED SERVICE 25 $6,823.16 $0.00 $6,823.16 Year 2 BWCamSBDTAP Body Worn Camera Single-Bay Dock TAP Bundle 1 $149.95 $9.34 $159.29 Year 2 M00025 BUNDLE - OFFICER SAFETY PLAN 7 25 $67,134.22 $2,741.62 $69,875.84 Total $95,426.34 $2,750.96 $98,177.30
Sep 2027
Invoice Plan Item Description Qty Subtotal Tax Total
Year 3 101283 AXON RECORDS - DRAFT ONE - AI-ASSISTED REPORT WRITING 25 $21,319.01 $0.00 $21,319.01 Year 3 85760 AXON AUTO-TRANSCRIBE - UNLIMITED SERVICE 25 $6,823.16 $0.00 $6,823.16 Year 3 BWCamSBDTAP Body Worn Camera Single-Bay Dock TAP Bundle 1 $149.95 $9.34 $159.29 Year 3 M00025 BUNDLE - OFFICER SAFETY PLAN 7 25 $67,134.22 $2,741.62 $69,875.84 Total $95,426.34 $2,750.96 $98,177.30
Sep 2028
Invoice Plan Item Description Qty Subtotal Tax Total
Year 4 101283 AXON RECORDS - DRAFT ONE - AI-ASSISTED REPORT WRITING 25 $21,319.01 $0.00 $21,319.01

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Sep 2028
Invoice Plan Item Description Qty Subtotal Tax Total
Year 4 85760 AXON AUTO-TRANSCRIBE - UNLIMITED SERVICE 25 $6,823.16 $0.00 $6,823.16 Year 4 BWCamSBDTAP Body Worn Camera Single-Bay Dock TAP Bundle 1 $149.95 $9.34 $159.29 Year 4 M00025 BUNDLE - OFFICER SAFETY PLAN 7 25 $67,134.22 $2,741.62 $69,875.84 Total $95,426.34 $2,750.96 $98,177.30
Sep 2029
Invoice Plan Item Description Qty Subtotal Tax Total
Year 5 101283 AXON RECORDS - DRAFT ONE - AI-ASSISTED REPORT WRITING 25 $21,319.01 $0.00 $21,319.01 Year 5 85760 AXON AUTO-TRANSCRIBE - UNLIMITED SERVICE 25 $6,823.16 $0.00 $6,823.16 Year 5 BWCamSBDTAP Body Worn Camera Single-Bay Dock TAP Bundle 1 $149.95 $9.37 $159.32 Year 5 M00025 BUNDLE - OFFICER SAFETY PLAN 7 25 $67,134.22 $2,741.70 $69,875.92 Total $95,426.34 $2,751.07 $98,177.41

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Tax is estimated based on rates applicable at date of quote and subject to change at time of invoicing. If a tax exemption certificate should be applied, please submit prior to invoicing.

Standard Terms and Conditions
Axon Enterprise Inc. Sales Terms and Conditions
Axon Master Services and Purchasing Agreement:

This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon’s Master Services and Purchasing Agreement (posted at https://www.axon.com/sales-terms-and-conditions), as well as the attached Statement of Work (SOW) for Axon Fleet and/or Axon Interview Room purchase, if applicable. In the event you and Axon have entered into a prior agreement to govern all future purchases, that agreement shall govern to the extent it includes the products and services being purchased and does not conflict with the Axon Customer Experience Improvement Program Appendix as described below.

ACEIP:

The Axon Customer Experience Improvement Program Appendix, which includes the sharing of de-identified segments of Agency Content with Axon to develop new products and improve your product experience (posted at www.axon.com/legal/sales-terms-and-conditions), is incorporated herein by reference. By signing below, you agree to the terms of the Axon Customer Experience Improvement Program.

Acceptance of Terms:

Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By signing below, you represent that you are lawfully able to enter into contracts. If you are signing on behalf of an entity (including but not limited to the company, municipality, or government agency for whom you work), you represent to Axon that you have legal authority to bind that entity. If you do not have this authority, please do not sign this Quote.

Exceptions to Standard Terms and Conditions

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Agency has existing contract(s) originated via Quote(s):

Q-316349, Q-316369, Q-418314, Q-418372, Q-479032, Q-266777, Q-274551, Q-265741 Agency is terminating those contracts effective 10/15/2025 Any changes in this date will result in modification of the program value which may result in additional fees or credits due to or from Axon.

The parties agree that Axon is applying a Net Transfer Credit of -$650.27 Contracts are assumed to have been paid in full.
100% discounted body-worn camera and docking station hardware contained in this quote reflects a TAP replacement for hardware purchased under existing quotes aforementioned above. All TAP obligations from this contract will be considered fulfilled upon execution of this quote. \s1\ \d1\
Signature Date Signed
6/13/2025

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STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Adopt Resolution No. 4278 for the Measure C Extension Local Transportation Purposes Pass-Through Projects and Program Funds Apportionment for FY2025- 2026 and Authorize the City Manager to Sign and Submit the Local Transportation Pass Through Revenues Certification and Claim
Meeting Date: Thursday, July 17, 2025
From: Sean Brewer, Interim City Manager
Prepared by: Mai Vang, Financial Services Director
I. RECOMMENDATION:

Financial Services Director recommends City Council adopt Resolution No. 4278 for the Measure C Extension Local Transportation Purposes Pass-Through Projects and Program Funds apportionment for FY2025-2026, in addition, authorize the Interim City Manager to sign and submit the Local Transportation Pass Through Revenues Certification and Claims to Fresno County Transportation Authority (FCTA) for FY2025-2026.

II. BACKGROUND:

On June 18, 2025, the FCTA Board adopted their Board Resolution No. 2025-02 (Resolution attached) for Measure C Extension Local Transportation Purposes Pass-Through Projects and Program Funds apportionment for fiscal year 2025-2026.

The following is the Local Transportation Program Pass-Through and Subprograms of which the City of Coalinga will receive Measure C funding:

FY2025/2026
Measure C subprograms City’s share

1.69% of $16,963,777 for Street Maintenance Category subprogram $286,080

1.69% of $593,732 for ADA Compliance Category subprogram $10,013

2.07% of $16,950,102 for Flexible Funding Category subprogram $350,521 TOTAL $646,614
Each subprogram has various requirements and exemptions for spending the funds and is outlined in the Measure C Extension 2007 Local Agency Handbook. These are the estimated apportionments scheduled for FY 2025-2026 the City of Coalinga Measure C Extension Program.

To receive these funds monthly, the City must file a separate 2025-2026 Certification and Claim form for each subprogram (forms attached) along with a City Council Resolution which is to be submitted to the Fresno County Transportation Authority. Once these documents have been accepted, each agency will receive a separate check for each subprogram. Measure “C” funds will be distributed on a proportional basis as funds are received.

III. DISCUSSION:

Staff is requesting that the City Counciladopt Resolution No. 4278 to submit the City’s Local Transportation Pass Through Revenues Certification and Claim forms to the Fresno County Transportation Authority and authorize the signing of the claim forms by the Interim City Manager for the City to begin receiving its share of Measure C funds totaling $646,614.

IV. ALTERNATIVES:

None.

V. FISCAL IMPACT:

The 2025-2026 Measure C funding willaugment other local transportation fund sources to carry out street maintenance programs and other public transportation improvements during the fiscal year.

ATTACHMENTS:

File Name Description
20250717_-_Resolution_No_4278_Measure_C_Extension.pdf Resolution No. 4278 FY2025-26.MeaC_Ext_Coalinga_LTPClaim.ADA.pdf Measure C- ADA FY2025-26.MeaC_Ext_Coalinga_LTPClaim.Flex.pdf Measure C- Flex Funding FY2025-26.MeaC_Ext_Coalinga_LTPClaim.StreetMaintenance.pdf Measure C- Street Maintenance Resolution_2025-02.pdf FCTA - Resolution 2025-02
RESOLUTION NO. 4278
RESOLUTION NO. 4278

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COALINGA IN THE MATTER CONCERNING LOCAL TRANSPORTATION PURPOSE FUNDS (MEASURE “C” EXTENSION FUNDS) FOR FISCAL YEAR 2025-2026
WHEREAS, the City of Coalinga is an eligible claimant of funds for Measure C Extension Local Transportation Pass-Through Projects and Program Funds pursuant to California Public Utilities Code Section 142257; and
WHEREAS, the Fresno County Transportation Authority has adopted a Resolution of Apportionment for FY 2025-2026 Measure C Extension Local Transportation Pass- Through Projects and Program Funds, setting the City of Coalinga’s percentages at the following:
• 1.69% of $16,963,777 (or $286,080) for the Local Transportation Program, Local Allocation – Street Maintenance Category subprogram;
• 1.69% of $593,732 (or $10,013) for the Local Transportation Program, Local allocation – ADA Compliance Category subprogram;
• 2.07% of $16,950,102 (or $350,521) for the Local Transportation Program, Local Allocation – Flexible Funding Category subprogram; which shall be the proportionate share of Measure C Extension Local Transportation Pass-Through Projects and Program Funds to the City shall be entitled within the fiscal year.

NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS:
1) The City of Coalinga hereby submits its Local Transportation Purposes Certification and Claims for Fiscal Year 2025-2026 Measure C Extension Local Transportation Pass-Through Projects and Program Funds;
2) The City of Coalinga hereby requests the release of funds to the City on a monthly payment basis consistent with the adopted percentages listed above, based on actual receipts; 3) The City Council of the City of Coalinga further certifies:
(a) That the Subprogram or Category of funds checked above are not being used to substitute for property tax funds which claimant had previously used for local transportation purposes. Such substitution of property tax funds is prohibited by California Public Utilities Code Section 142257.
(b) That claimant has segregated property tax revenues from claimant's other general fund revenues used to support the Subprogram or Category of funds checked above so that verification of non-substitution can be proved through audit or that the nonsubstitution of funds shall apply to claimant's entire general fund. (c) That claimant shall account for Subprogram or Category of funds checked above and received pursuant to Public Utilities Code Section 142257. Claimant shall maintain current records in accordance with generally accepted accounting principles and RESOLUTION NO. 4278
shall separately record expenditures for each type of eligible purpose. Claimant shall make such records available to the Authority for inspection or audit at any time.
4) The City of Coalinga understands that should a financial or compliance audit reveal that the City of Coalinga violated any of the requirements set forth in paragraph 3 (a) (b) or (c), that the Fresno County Transportation Authority may seek to take immediate steps to resolve the violation in accordance with its adopted procedures.
5) The City of Coalinga understands that it intends to complete the reporting requirements for the 2025-2026 Measure C expenditures to the Board by November 15, 2025.

PASSED AND ADOPTED by the City Council of the City of Coalinga at a regular meeting held on this 17th day of July 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
_____________________________________
Nathan Vosburg, Mayor
ATTEST:
_____________________________________
Shannon Jensen, City Clerk
Measure C Extension Strategic Implementation Plan - Appendix D

MEASURE C EXTENSION

LOCAL TRANSPORTATION PASS THROUGH REVENUES
CERTIFICATION AND CLAIM FOR FY2025-26
TO: Fresno County Transportation Authority
FROM: City of Coalinga
Local Agency Name
Address:155 W. Duran, Coalinga, CA 93210 Contact: Mai Vang, Financial Services Director Telephone: (559) 935-1533 ext. 129 FAX: Email Address: [email protected]

1. Applicable Funding Program: (Check One)
Regional Public Transit Program
Fresno Area Express
Clovis Transit
FCRTA
PTIS/Transit Consolidation
ADA/Seniors/Paratransit
Farmworker Van Pools
Car/Van Pools
New Technology Reserve
Local Transportation Program
Street Maintenance
ADA Compliance
Flexible Funding
Pedestrian/Trails Urban
Pedestrian/Trails Rural
Bicycle Facilities
Regional Transportation Program
Fresno Airports
Alternative Transportation Program
Rail Consolidation Subprogram
Environmental Enhancement Program
School Bus Replacement
Transit Oriented Infrastructure for
Infill
Administrative/Planning Program
Fresno COG

2. The City of Coalinga ("claimant") is an eligible claimant of funds for local transportation purposes pursuant to Local Agency Name
California Public Utilities Code Section 142257.

3. The Fresno County Transportation Authority has adopted a Resolution of Apportionment for Fiscal Year 2025-2026 setting 1.69% of $593,732 (or $10,013) for the Subprogram or Category of funds checked above and available to the claimant. On behalf of claimant, I hereby request release of the funds to claimant in accordance with:
(a) Monthly payments consistent with adopted percentage, based on actual receipts (b) Compliance with Steps A and B of the Strategic Implementation Plan (SIP) – Local Agency Pass Through Funding programs and Other Revenue Program Funding

4. On behalf of claimant, I hereby certify as follows:
(a) That the Subprogram or Category of funds checked above are not being used to substitute for property tax funds which claimant had previously used for local transportation purposes. Such substitution of property tax funds is prohibited by California Public Utilities Code Section 142257. (b) That claimant has segregated property tax revenues from claimant's other general fund revenues used to support the Subprogram or Category of funds checked above so that verification of non-substitution can be proved through audit or that the non-substitution of funds shall apply to claimant's entire general fund. (c) That claimant shall account for Subprogram or Category of funds checked above and received pursuant to Public Utilities Code Section 142257. Claimant shall maintain current records in accordance with generally accepted accounting principles and shall separately record expenditures for each type of eligible purpose.

Claimant shall make such records available to the Authority for inspection or audit at any time.

5. Claimant understands that should financial or compliance audit exceptions be found, the Fresno County Transportation Authority will take immediate steps to resolve the exceptions in accordance with its adopted procedures. The Authority shall immediately notify the Fresno County Auditor-Controller/Treasurer-Tax Collector to withhold allocation of funds to claimants until the exceptions are resolved or the outstanding financial or compliance audits are submitted and resolved.

Authorized Signature:

Title:

Date:

ATTACHMENT: Evidence of Formal Action for Approval and Submittal Approved by: Fresno County Transportation Authority Board on: _________________________ Measure C Extension Strategic Implementation Plan - Appendix D

MEASURE C EXTENSION

2. The City of Coalinga ("claimant") is an eligible claimant of funds for local transportation purposes pursuant to Local Agency Name
California Public Utilities Code Section 142257.

3. The Fresno County Transportation Authority has adopted a Resolution of Apportionment for Fiscal Year 2025-2026 setting 2.07% of $16,950,102 (or $350,521) for the Subprogram or Category of funds checked above and available to the claimant. On behalf of claimant, I hereby request release of the funds to claimant in accordance with:
(a) Monthly payments consistent with adopted percentage, based on actual receipts (b) Compliance with Steps A and B of the Strategic Implementation Plan (SIP) – Local Agency Pass Through Funding programs and Other Revenue Program Funding

Claimant shall make such records available to the Authority for inspection or audit at any time.

Authorized Signature:

Title:

Date:

MEASURE C EXTENSION

2. The City of Coalinga ("claimant") is an eligible claimant of funds for local transportation purposes pursuant to Local Agency Name
California Public Utilities Code Section 142257.

3. The Fresno County Transportation Authority has adopted a Resolution of Apportionment for Fiscal Year 2025-2026 setting 1.69% of $16,963,777 (or $286,080) for the Subprogram or Category of funds checked above and available to the claimant. On behalf of claimant, I hereby request release of the funds to claimant in accordance with:
(a) Monthly payments consistent with adopted percentage, based on actual receipts (b) Compliance with Steps A and B of the Strategic Implementation Plan (SIP) – Local Agency Pass Through Funding programs and Other Revenue Program Funding

Claimant shall make such records available to the Authority for inspection or audit at any time.

5. Claimant understands that should financial or compliance audit exceptions be found or said audit is outstanding by more than 12 months, the Fresno County Transportation Authority will take immediate steps to resolve the exceptions in accordance with its adopted procedures. The Authority shall immediately notify the Fresno County Auditor-Controller/Treasurer-Tax Collector to withhold allocation of funds to claimants until the exceptions are resolved or the outstanding financial or compliance audits are submitted and resolved.

Authorized Signature:

Title:

Date:

ATTACHMENT: Evidence of Formal Action for Approval and Submittal Approved by: Fresno County Transportation Authority Board on: _________________________

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Approval of Amendment No. 2 to the Construction Management Agreement with MKN & Associates for the Derrick Reservoir Rehabilitation Project Meeting Date: Thursday, July 17, 2025
From: Sean Brewer, Interim City Manager
Prepared by: Sean Brewer, Interim City Manager
I. RECOMMENDATION:

Staff recommends that the City Councilauthorize the City Manager to execute Amendment No. 2 to the Professional Services Agreement with MKN & Associates, Inc. for additionalconstruction management and engineering services during construction (ESDC) related to the Derrick Reservoir Rehabilitation Project.

II. BACKGROUND:

The Derrick Reservoir Rehabilitation Project has encountered several unforeseen construction issues that have led to delays and expanded the original scope of work. These include:

Unanticipated structural degradation of the tank roof and upper course requiring replacement; Discovery of deteriorated piping and appurtenances that required design changes and additional installation;
Ongoing delays in construction progress by the contractor; and Emerging repair needs for the tank shelland floor based on ongoing blasting and coating operations.

While staff has managed to keep the project progressing using other budget line items within the existing contract through early June 2025, it became clear additional funding would be necessary to carry the project through completion. MKN & Associates was asked to develop a “worst-case” scope and budget to provide uninterrupted construction management and inspection services through the anticipated completion in September 2025.

III. DISCUSSION:

Amendment No. 2 provides for the continuation of construction management and ESDC services through September 2025, based on an estimated five-month extension of the construction schedule (May-September).

Key elements include:

Full-time (5 days/week, 8 hours/day) on-site construction inspection and observation services; Ongoing project management, coordination, and QA/QC activities; Continued review of contractor submittals and resubmittals; and Provisions for special inspection services, if required.

While the fullextent of inspection services may not be needed depending on project developments, staff believes it is prudent to authorize the full scope now to avoid any delays that would result from having to return to Council for additionalapprovals mid-project.

IV. ALTERNATIVES:

None determined at this time as the City needs construction management services as well s special inspection services for the duration of the project.

V. FISCAL IMPACT:

The total not-to-exceed cost of Amendment No. 2 is $193,410. This includes $186,000 for construction management services and $7,410 for engineering services. Funding is available within the water enterprise fund to cover these additionalexpenses, and this amendment aligns with prior Council direction to ensure timely project completion.

ATTACHMENTS:

File Name Description
Amd_20250708_SA_2_for_Derrick_Res_CM_and_ESDC.pdf CMAmedment #2 MKN- Derrick MKN & Associates, Inc. . 8405 North Fresno St., Ste. 120 Fresno, CA 93720
559-500-4750 PHONE
July 8, 2025
Mr. Sean Brewer
Interim City Manager
City of Coalinga
(Submitted Electronically)
RE: Scope Amendment 2 – Additional Construction Management Services for Derrick Reservoir Rehabilitation Project
Dear Mr. Brewer,
The construction work for the Derrick Reservoir Rehabilitation Project (Project) has encountered the following construction challenges that have resulted in delays:
 Roof Structure - Within the first week of construction, the contractor visited the site to cut in the door sheet to the existing tank. During this time, the contractor observed that the tank was in a more degraded condition than was originally outlined within the Maintenance and Inspection Report prepared by CSI in 2020. The Contractor and MKN discovered the existing roof structure would require additional work and time to remove. At the time, the Contractor estimated the additional work would delay the overall project duration by approximately 10 working days.  Upper Course Replacement – On November 1, 2024, the contractor identified that the upper course of the tank (Course 5) was also in a more degraded condition than previously anticipated.

MKN contracted with a local testing agency to perform UT tests to determine where thicknesses were not adequate and where portions of Course 5 needed to be repaired. Based on the results of the tests and estimates provided by the contractor, it was determined in December, and confirmed in January, that the entirety of Course 5 needed to be replaced. Negotiations regarding price took place and a price was accepted in February, followed by notice to the contractor to proceed with the work. This work would result in additional compensation for the contractor, as well as an award of an additional 70 working days. These 70 working days included the additional days granted to the contractor for the roof structure delays described above.  Piping and Appurtenances – Throughout construction, additional piping and appurtenances have been found to be deteriorated and in need of replacement. These include the procurement and installation of the new full-travel liquid level indicator, the removal of the inlet pipe, and the removal and replacement of the existing manway structure. Each of these items required additional time, effort, and calculations to determine the best path forward.  Delayed Construction Progress – The contractor has been behind schedule since the beginning of the project. Currently, as of July 7, 2025, the contractor is approximately 3.5 weeks behind their last approved schedule (from April 10, 2025).

Sean Brewer | 2
 Tank Shell Repairs - During the month of July, the contractor will be performing blasting and coating of the interior and exterior of the tank shell. Based on visual analysis of the tank shell condition, some areas have already been identified for repair. The visual observation of the tank shell served as a starting point and could result in required repairs in excess of those already identified by the project team. The full scope of this work is unknown at this point and the total delay and costs are also unknown.
 Tank Floor - During the month of July, the contractor will be performing blasting and coating of the tank floor. Some areas have already been identified as areas in need of repair. However, much like the tank shell, the full scope of the repairs and the total cost of the repairs is still to be determined.

MKN is requesting to increase our construction management and engineering services during construction scope of work and fee to account for the extended construction duration. The original scope of work was based on a construction contract completion in April of 2025. Given the additional working days that have already been issued and the estimated number of additional working days that MKN estimates will be required, MKN is requesting to increase our contracted scope of work to include on-going construction management activities and engineering services during construction through September of 2025. Scope amendment 2 includes the following:

Scope of Work
Task Group 100 – Construction Management
Task 100 – Construction Management
MKN will continue performing construction management activities described in the original scope of services for an additional 5 months.

Total Additional Fee Requested = $186,000
Task Group 1000 – Engineering Services During Construction (ESDC) Task 1001 – Project Management, Coordination, and QA/QC MKN will continue performing the project management activities outlined in Scope Amendment No. 1 for an additional 5 months.

Total Additional Fee Requested = $2,830
Sean Brewer | 3
Tasks 1007 – Submittal Review
MKN has reviewed additional contractor submittals and resubmittals. Scope Amendment No. 2 includes an additional twenty (20) hours of engineering time for submittal/resubmittal reviews.

Total Additional Fee Requested = $4,580
Compensation
MKN will perform these services on a time-and materials basis for a fee not-to-exceed of $193,410 in accordance with MKN’s 2025 Fee Schedule.

Please let me know if this proposal is approved or if you have any questions.

Sincerely,
Henry Liang, PE
Attachments:
2025 Fee Schedule

CATEGORY POSITION HOURLY RATE
Communications
and
Administrative
Administrative Assistant $113
Strategic Communications Coordinator $121
Strategic Communications Specialist $147
Designers and
Technicians
CAD Technician I $137
CAD Design Technician II $158
Senior Designer $176
Planning
Assistant Planner I $140
Assistant Planner II $160
GIS Specialist $173
Planner I $189
Planner II $205
Senior Planner $215
Engineers
Engineering Technician $103
Assistant Engineer I $140
Assistant Engineer II $160
Project Engineer I $189
Project Engineer II $205
Senior Engineer I $221
Senior Engineer II $231
Senior Engineer III $247
Principal Engineer $257
Project
Management
Project Manager $231
Senior Project Manager $267
Project Director $289
Senior Project Director $308
Construction
Management
Services
Scheduler $179
*** Construction Inspector $200
Assistant Resident Engineer $200
Resident Engineer $212
Construction Manager $231
Principal Construction Manager $272
The foregoing Billing Rate Schedule is effective through December 31, 2025 and will be adjusted each year after at a rate of 2 to 5%.

DIRECT PROJECT EXPENSES
OutsideReproduction Cost + 10%
Subcontracted or Subconsultant Services Cost + 10%
Travel & Subsistence (other than mileage) Cost
Auto Mileage Current IRS Rate
*** 40 hrs per week assumed; part-time rates can be provided upon request Rates also subject to prevailing wage mandatory increases during a calendar year 2025 FEE SCHEDULE

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Approval of Professional Services Agreement with Pacific Engineering and Consulting for Phase II MS4 Stormwater Regulatory Compliance Assistance Meeting Date: Thursday, July 17, 2025
From: Seam Brewer, Interim City Manager
Prepared by: Sean Brewer, Interim City Manager
I. RECOMMENDATION:

Staff recommends that the City Councilapprove and authorize the Interim City Manager to execute a standard professional services agreement with Pacific Engineering and Consulting for Phase II MS4 NPDES Regulatory Compliance Assistance in an amount not to exceed $93,000.00.

II. BACKGROUND:

The City of Coalinga is subject to the regulatory requirements of the Phase II Small Municipal Separate Storm Sewer System (MS4) General Permit under the National Pollutant Discharge Elimination System (NPDES). Compliance with the MS4 permit involves meeting requirements across six minimum control measures, including trash capture, public education, staff training, and annual reporting.

As part of the City’s efforts to maintain compliance with these State Water Board regulations, staff solicited a proposal from Pacific Engineering and Consulting (PEC), an environmentaland engineering consulting firm with extensive experience in municipal NPDES compliance.

III. DISCUSSION:

PEC’s proposed scope of work includes the following key tasks:

Task 1: Trash Amendments Compliance (Track 1 – Full Capture Systems) ($36,000) – Includes mapping of priority land uses, evaluation of existing storm drain infrastructure, and development of capital improvement options.

Task 2:Annual Report Preparation and Program Review
($27,000) – Assistance with MS4 annual reporting and high-level program evaluation.

Task 3: Development Review Checklists and O&M Agreements ($10,000) – Updates to planning checklists and development of enforceable long-term maintenance agreement templates.

Task 4: Public Education, Outreach, and Staff Training
($20,000) – Review and improvement of outreach activities and targeted staff training sessions.

All services will be billed on a time and materials basis in accordance with the attached rate schedule and not to exceed the approved contract amount.

IV. ALTERNATIVES:

Approve the agreement as recommended.

Direct staff to negotiate revisions to the proposed scope or fee.

Reject the agreement and provide alternative direction.

V. FISCAL IMPACT:

The totalcost of services is $93,000.00. This is a General Fund expense and funding was approved as part of the FY26 Project List. No additionalappropriations are necessary to proceed with this agreement.

ATTACHMENTS:

File Name Description
NoAttachments Available

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Authorize City Manager to Approve Engagement Letter received from Price Paige & Company for Consulting Services related to Preparation of FiscalYear 2024- 2025 Audit
Meeting Date: Thursday, July 17, 2025
From: Sean Brewer, Interim City Manager
Prepared by: Mai Vang, Financial Services Director
I. RECOMMENDATION:

Staff recommends approval of the engagement letter received from Price Paige & Company to assist with the preparation of the FiscalYear 2024-2025 Audit.

II. BACKGROUND:

The City has previously used Price Paige & Company as the external auditor. Since 2018, Price Paige & Company has been providing consulting services to assist with audit prep.

III. DISCUSSION:

In prior years, Price Paige & Company provided support to the City with year-end closing activities. Due to recent staff turnover in the Finance Department, additional support is now required. Price Paige will help ensure that new personnel are equipped to identify and address record-keeping issues through the following services:

1. Pooled Cash Reconciliation

2. Governmental Receivables

3. Notes Receivables

4. CapitalAssets

5. Accounts Payable

6. Retention Payable

7. Long-term Debt and related Cash with FiscalAgents

8. Leases and SBITAs

9. Grant Reconciliation and SEFA

10. Serve as a liaison between the City and City’s externalauditors

11. Review of Journal Entries and other requests as needed The Fees for Services are as follows:

Audit Prep (#1 – #10) 40,750
Contingency and As needed Service #11 21,800
Total $ 62,550
IV. ALTERNATIVES:

None
V. FISCAL IMPACT:

This is a budgeted service.

Totalamount of the proposal is not to exceed the amount of $62,550.

Account % allocation Amount
101-406-88030 13.30% 8,319
107-422-88030 5.00% 3,128
501-406-88030 29.00% 18,140
502-406-88030 25.00% 15,638
503-406-88030 19.00% 11,885
504-406-88030 1.00% 626
106-413-88030 3.70% 2,314
820-610-88030 4.00% 2,500
Total $62,550
ATTACHMENTS:

File Name Description
20250708_-_COALINGA_Advisory_Engagement_Letter_2025.pdf Engagement Letter July 8, 2025
Sean Brewer, Interim City Manager
City of Coalinga
155 W. Durian Avenue
Coalinga, California 93210
Dear Mr. Brewer:

This letter confirms the engagement of Price Paige & Company by the City of Coalinga (the City). The professional consulting services we expect to provide include the following:
1) We will assist the City in the year-end close of its financial records for the year ending June 30, 2025 by analyzing and preparing reconciliations of the following balance sheet and income statement balances in preparation for the City’s external financial statement audit:
a. Pooled Cash Reconciliation – We will ensure that the bank reconciliations prepared by City personnel reconcile to the trial balance and the City’s Treasury Fund reconciles to the fund cash balances. We will report any discrepancies to the Finance Director. Any additional work required by us related to the City’s pooled cash reconciliation will be considered an additional service, as detailed in Item #3.
b. Governmental Receivables
i. We will prepare the City’s opening balance reconciliation for governmental receivables and prepare any journal entries necessary
ii. We will perform a search for unrecorded receivables to ensure the City has accrued all significant governmental receivables and included them into its governmental receivables audit schedule. Additionally, we will review the City’s audit schedule to ensure it reconciles to the trial balance and correctly incorporates all grant receivables calculated in the City’s grant reconciliation.
c. Notes Receivable – We will review the City’s Housing Loans schedule and prepare all journal entries necessary to ensure the related account balances reconcile to the audit schedule. d. Capital Assets – We will perform a search for capital assets additions. Additionally, we will roll forward the prior year depreciation schedule and update it for all additions, disposals and transfers. We will provide the City will all journal entries necessary to record depreciation expense and reconcile the depreciation schedule to the trial balance for the Fund Financial Statements and Government-Wide Financial Statements.

July 8, 2025

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e. Accounts Payable
i. We will review the City’s accounts payable schedule to ensure it reconciles to the fund trial balances as well as the related Treasury Fund accounts. ii. We will perform a search for unrecorded accounts payable at a threshold to be determined by City management to ensure that all significant accounts payable have been recorded to the correct fiscal year.
f. Retention Payable – We will perform procedures to ensure the City’s retention payable balances are accurately recorded in the trial balance and prepare any journal entries necessary to ensure the related account balances reconcile to the audit schedule. g. Long-term Debt and related Cash with Fiscal Agents
i. We will prepare a reconciliation of the City cash held in trustee accounts for bondrelated debt service payments and provide all journal entries necessary to ensure the related account balances reconcile the audit schedule.
ii. We will roll forward the City’s prior year long-term debt schedule and prepare any journal entries necessary to ensure that the related account balance reconcile to the audit schedule for the Fund Financial Statements and Government-Wide Financial Statements. Any new debt that needs to be incorporated into the long-term debt schedule will be considered an additional service, as detailed in item #3. h. Leases (GASB 87) and Subscription Based Technology Arrangements (SBITAs - GASB 96) – We will roll forward the City’s GASB 87 leases and GASB 96 SBITAs schedule – as lessee and lessor – and provide the City with all journal entries necessary to ensure all related account balances reconcile to the audit schedules. Any new leases or SBITAs that will need to be accounted for will be considered an additional service, as detailed in item #3. i. Grant Reconciliation and Schedule of Expenditures of Federal Awards – We will prepare the City’s grant reconciliation and prepare any journal entries necessary to ensure the related account balances reconcile to the audit schedule. Additionally, as outlined in b(ii), we will assist the City with incorporating its grant receivables balances into the City’s governmental receivables audit schedule.
2) We will serve as a liaison with the City’s external auditors for any inquiries directly related to the balance sheet and income statement items listed above.
3) Additionally, through the end of this agreement, expected to end on June 30, 2026, we will provide the City with any professional consultation as agreed upon with City management. The scope, timing, and extent of the additional consultation will be discussed prior to the commencement of any work.

All workpapers or other documents used by us during this engagement will be maintained in segregated files, and such originals and all copies will be returned to you upon the completion of our engagement.

Electronic Data Communication and Storage and Use of Third-Party Service Provider In the interest of facilitating our services to the City, we may communicate by facsimile transmission, send data over the Internet, store electronic data via computer software applications hosted remotely on the Internet, or allow access to data through third-party vendors’ secured portals or clouds. Electronic data that is confidential to the City may be transmitted or stored using these methods. We may use third-party service providers to store or transmit this data, such as providers of tax return preparation and document management software. In using these data communication and storage methods, our firm employs measures designed to maintain data July 8, 2025

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COALINGA
security. We use reasonable efforts to keep such communications and data access secure in accordance with our obligations under applicable laws and professional standards. We also require all of our third-party vendors to do the same.

You recognize and accept that we have no control over the unauthorized interception or breach of any communications or data once it has been sent or has been subject to unauthorized access, notwithstanding all reasonable security measures employed by us or our third-party vendors, and consent to our use of these electronic devices and applications and submission of confidential client information to third-party service providers during this engagement.

Engagement Administration, Fees and Other
In the interest of facilitating our services to the City, we may communicate by facsimile transmission, send data over the Internet, store electronic data via computer software applications hosted remotely on the Internet, or allow access to data through third-party vendors’ secured portals or clouds. Electronic data that is confidential to the City may be transmitted or stored using these methods. We may use third-party service providers to store or transmit this data, such as providers of tax return preparation and document management software. In using these data communication and storage methods, our firm employs measures designed to maintain data security. We use reasonable efforts to keep such communications and data access secure in accordance with our obligations under applicable laws and professional standards. We also require all of our third-party vendors to do the same.

It is our policy to keep records related to this engagement for a minimum of seven years after the report release date.

Suralink is used solely as a method of exchanging information and is not intended to store the City’s information.

Upon completion of the engagement, data and other content will be removed from Suralink in accordance with Price Paige & Company’s policy.

Our fees for the services described above will be as follows:

Audit preparation, as listed in items 1 and 2 $ 40,750
Total Fixed Fee 40,750
Contingency, as listed in item 3 (hourly, not to exceed) 21,800

Total Maximum Out-of-Pocket Fees $ 62,550
Our fees are based on expected hours required to perform the service at our standard hourly rates. Our standard hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to your advisory engagement. Our billing rates are reviewed annually and, where appropriate, adjusted for any increases due to inflation and other factors. We will issue a monthly billing statement for the work completed in that month. Payments for services are due when rendered and interim billings may be submitted as work progresses and expenses are incurred. Our fee estimate is based on anticipated cooperation from your personnel and assumption that unexpected circumstances will not be encountered. If significant time is necessary, we will discuss it with you before we incur additional costs. The fees for these services will be billed at the hourly billing rate for the individual involved, plus out-of-pocket expenses.

If any dispute pertaining to our work product arises among the parties hereto, the parties agree first to try in good faith to settle the dispute by mediation administered by the American Arbitration Association under its Rules for Professional Accounting and Related Services Disputes before resorting to litigation. The costs of any July 8, 2025

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COALINGA
mediation proceeding shall be shared equally by all parties.

All work will be suspended if your account becomes 90 days past due. No work will be resumed until your account is fully paid. You acknowledge and agree that in the event we stop work or withdraw from this engagement as a result of your failure to pay on a timely basis for services rendered as required by this engagement letter, we shall not be liable for any damages that occur as a result of our ceasing to render services. Client and accountant both agree that any dispute over fees charged by the accountant to the client will be submitted for resolution by arbitration in accordance with the Rules for Professional Accounting and Related Services Disputes of the American Arbitration Association. Such arbitration shall be binding and final.

IN AGREEING TO ARBITRATION, WE BOTH ACKNOWLEDGE THAT, IN THE EVENT OF A DISPUTE OVER

FEES CHARGED BY THE ACCOUNTANT, EACH OF US IS GIVING UP THE RIGHT TO HAVE THE DISPUTE

DECIDED IN A COURT OF LAW BEFORE A JUDGE OR JURY AND INSTEAD WE ARE ACCEPTING THE USE OF ARBITRATION FOR RESOLUTION.

If information becomes known that would make our continued involvement in this engagement inappropriate, or parties involved change, we reserve the right to withdraw from this engagement. In addition, we will refuse to perform any requested act that we deem a violation of law, public policy, or our professional ethical standards, and may, as a result, withdraw from the engagement without penalty.

In no event will our firm be liable for incidental or consequential damages resulting from our performance on this engagement, even if we have been advised of the possibility of such damages.

Non-Solicit Clause
We value every one of our clients as well as every one of our employees. We have spent a great deal of time and resources to locate, train, and retain our employees. We respectfully request that you do not solicit our employees to work for you. If you do hire one of our employees within 2 years of when they last worked for Price Paige & Company, we will be due a finder’s fee equal to 50% of the annual salary they were earning as of their last day of employment. Payment will be due within 10 days of your receipt of our invoice.

If these terms are in accordance with your understanding and meet with your approval, please return a signed copy via email or regular mail at your earliest convenience. This agreement will become effective when you return the signed copy to us.

If the need for additional services arises, our agreement with you will need to be revised. It is customary for us to describe these revisions in an addendum to this letter.

Sincerely,
Joshua Giosa, CPA
Price Paige & Company
- - - - - - -
RESPONSE:

This letter correctly sets forth the understanding of the City of Coalinga, California.

Management Signature Title Date

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Authorize the Fresno Sheriff's Office to Assist the Coalinga Police Department with Evening Dispatch Service Coverage on an Interim Basis Due to an Immediate Need Untila Formal MOU is Considered in August
Meeting Date: Thursday July 17, 2025
From: Sean Brewer, Interim City Manager
Prepared by: Jose Garza, Chief of Police
I. RECOMMENDATION:

The Police Chief and City Manager are recommending that the Councilauthorize an agreement with the Fresno Sheriff’s Office (FSO) to provide dispatch services during the Midnight shift for approximately six months.

II. BACKGROUND:

The Coalinga Police Department has been struggling to maintain dispatch coverage due to several vacancies. We are currently using our Records Clerk and Chief’s Secretary, who are former dispatchers, to fill the vacancies until we can hire qualified candidates. The candidates we recently hired or are in the background process have either quit or withdrawn their names for consideration. We currently have other candidates to start the background process, but it will take a month or so to complete their background process. In addition, it will take a minimum of four months to fully train an employee, depending on their prior experience.

The FY2025/2026 budget approves for five full-time dispatchers and two part-time dispatchers, and we currently have three full-time dispatchers. As of August 1, one full-time dispatcher working Midnights will be transferred to a part-time dispatcher position, and we are anticipating losing another full-time Midnight dispatcher soon, which will leave us with one full-time dispatcher. We didn’t anticipate losing the majority of our full-time dispatchers. We need a minimum staffing of four full-time dispatchers to operate a 24/7 Dispatch Center for the City of Coalinga. This situation prompted us to contact the Fresno Sheriff’s Office for assistance with dispatch services.

III. DISCUSSION:

We currently have MutualAid Agreements with the Fresno Sheriff’s Office in handling prisoner processing, prisoner hospital standby, and specific critical investigations, such as officer involve shootings. The new MOU for dispatch services is currently under discussion with FSO, and our goal is to have the MOU ready for Councilapprovalat the next Council meeting on August 7, 2025. In the meantime, starting on August 1, 2025, the FSO Dispatch Center will need to take over dispatch services for the City of Coalinga during the Midnight shift (1800-0600 hours) for approximately six months, as we’ll have no Midnight coverage due to vacancies.

The Fresno Sheriff’s Office’s current rate for 24/7 dispatch services is $17.74 per person in the population.

The City of Coalinga population, according to the State of California Department of Finance census, is 17,608, so our rate would be $26,000 per month. According to FSO, the rate willchange and increase about 10% in October/November, which is a normal increase, and can take the rate to about $19.51 per person, or about $28,627.67 per month. However, we are only asking the FSO to cover 12 hours daily, not 24 hours, so the monthly cost will be approximately $14,313.83 after the rate changes. We would need at least 6 months’ coverage, so we are looking at about $78,000 before the rate changes, or about $85,882.98 after the rate changes. Our current monthly salary for Police Technician II (Dispatcher) Step C is $3,673.43, multiplied by 2 for the two Midnight Dispatchers, not including benefits. This equals $7,346.86 multiplied by 6 months, which is $44,081.16.

IV. ALTERNATIVES:

Alternative authorization for dispatch services by FSO not given (not recommended).

V. FISCAL IMPACT:

In FY2025-2026, there will be a fiscal impact to the CPD personnel budget in the amount of $33,918.84, depending on the rate used. However, Police Technician II salary savings have reduced the cost to the City. staff is recommending that we use fund balance to cover these unanticipated costs and in August staff will bring a budget adjustment resolution and dispatch MOU to the Council for approval.

ATTACHMENTS:

File Name Description
NoAttachments Available

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Strategic Plan Implementation - Envision Coalinga Project List Monthly Update (June 2025)
Meeting Date: Thursday, July 17, 2025
From: Sean Brewer, Interim City Manager
Prepared by: Sean Brewer, Interim City Manager
I. RECOMMENDATION:

It is recommended that the City Council receive and file the monthly update for June 2025 on the City’s Envision Coalinga strategic planning implementation efforts.

II. BACKGROUND:

As part of the City’s 2025 Strategic Planning Session, the Counciland Executive Team outlined a vision for Coalinga’s future with specific focus areas including infrastructure, economic development, public safety, communication, and quality of life. A key outcome of this planning effort was the creation of the “Envision Coalinga” framework, a comprehensive approach to advancing strategic priorities across departments.

Staff committed to providing, on a regular basis, progress reports in the form of monthly updates to ensure transparency, accountability, and continuity in the implementation of these strategic initiatives.

III. DISCUSSION:

This report provides an overview of progress made on the City’s strategic goals under the Envision Coalinga initiative, categorized into six priority areas established during the Council’s strategic planning retreat. Each area contains specific projects assigned to key staff, aimed at driving improvements citywide.

Infrastructure & City Improvements
Projects include citywide upgrades such as the access control system, City Halland Police Department rehabilitation, and facility landscaping. Public infrastructure projects are underway including the Derrick Reservoir completion, the ADA transition plan update, and solar installations at both the Water and Wastewater Treatment Plants. Efforts are also ongoing to rehabilitate the Fire Department exterior, backflow enclosure installations, and the Center Median and Valley Gutter projects.

Community Engagement & Events
Staff are actively preparing for key events such as National Night Out (August 5) and the Coalinga Airshow (September 27). Additional projects include finalizing design of the outdoor food court, installing banner decorations, and planning the Ramsey Splash Park for 2026. The City is also preparing a team-building event and an employee appreciation ceremony.

Public Safety & Emergency Preparedness
Staff have initiated projects such as the implementation of Civic Ready for emergency alerts, the installation of a Fire Department generator, and procurement of a command trailer for PD. Other notable efforts include updating the Animal Control Ordinance, remodeling fire facilities, and launching a feasibility study for enhanced fire services at the airport.

Technology & Administrative Modernization
The City has launched initiatives to modernize internal operations and resident-facing services, including the website redesign and chatbot integration, implementation of NeoGov and OneMeeting software, and AIassisted building plan checks. Work is also underway to allow virtualand credit card payments citywide.

Employee & Organizational Development
Several projects aim to enhance the City’s workforce environment and operations. These include launching appreciation programs, expanding employee benefit education, and updating key finance policies related to reserves, purchasing, travel, and decentralization of finance functions.

Housing & Economic Development
The City has committed to supporting affordable housing efforts by constructing three accessory dwelling units (ADUs) and continuing to pursue economic development opportunities that align with the community’s long-term vision.

Future monthly updates willcontinue to report progress and highlight key milestones in each strategic area.

IV. ALTERNATIVES:

None. Receive Report Only.

V. FISCAL IMPACT:

None.

ATTACHMENTS:

File Name Description
Envision_Project_List_Monthly_Report-_June_2025.pdf June 2025 Report Envision_2025_Summary.docx Envision Project List 2025
Monthly Project Status Report
Prepared by: Anthony Uribe
Project Name: Re- Pave City Hall / PD Parking Lot
Reporting Period: June 2025

1. Project Overview:

Scope: This project entails resurfacing two facilities using either Cape Seal or Slurry Seal and Striping. City crews will perform tasks such as crack sealing, asphalt patching, digouts, and water flow testing to identify low spots.

2. Executive Summary and Progress Update:

This project has not started. Tri-City Engineering will provide the scope of work and cost estimates, along with their recommendations based on photographs of the parking lot.

4. Timeline:

The goal is to integrate this project with the Phase 3 Slurry Seal Project scheduled for Spring of 2026.

5. Budget:
$25,000 has been approved in the FY26 Budget.

6. Upcoming Milestones:

This is an ideal time to undertake this project, as it would allow us to secure a favorable cost for both facilities, especially since we have a slurry seal project planned for next year.

Prepared by: Anthony Uribe
Project Name: Complete Phase 1 of Center Median Project Reporting Period: June 2025

1. Project Overview:

Scope: This project aims to update and enhance the Center Median Island at Merced Avenue and Chardonnay Lane. The plan includes planting new trees, adding droughttolerant plants, and incorporating decorative rocks. City crews will also remove all dead trees, plants, and shrubs as part of the preparation work.

2. Executive Summary and Progress Update:

Tri-City Engineering is currently working on the design, scope of work, and cost estimate for the project.

4. Timeline:

Timeline for Design Completion and Construction Schedule will be provided in July Update.

5. Budget:

Budget is $150,000.00

6. Upcoming Milestones:

Complete Design and Confirm Cost Estimates + construction Schedule Prepared by: Anthony Uribe
Project Name: Phase 1 Valley Gutter Project
Reporting Period: July 2025

1. Project Overview:

Scope: This project involves the replacement of 12 valley gutters that the city has identified as needing reconstruction due to damage. Issues include broken sections, exposed rebar, and potential sinking. Additionally, we will be adding curbs, gutters, and new ramps.

2. Executive Summary and Progress Update:

Tri-City Engineering has been assigned to design the project and outline its scope of work.

To optimize costs and address as many valley gutters as possible, this project will be combined with the Sacramento Street Reconstruction Project.

4. Timeline:

The bidding process is scheduled for July 2025, with construction expected to start in September and be completed by mid-December.

5. Budget:

We Allocated $100,000 for repairs.

6. Upcoming Milestones:

Complete Design and Confirm Cost Estimates + construction Schedule Prepared by: Anthony Uribe
Project Name: Slurry Cape seal Project Phase 2
Reporting Period: July 2025

1. Project Overview:

Scope: This project involves improving street base failure and resurfacing on various citywide streets to improve the street’s life span within the city. A total of 51 streets is recommended for improvements of cape sealing with slurry sealing. The scope of work also includes replacement of striping and markings. City crews will be doing asphalt concrete "dig-out" repairs, asphalt concrete patching and crack sealing.

2. Executive Summary and Progress Update:

This project was awarded to American Paving system on 6/18/2025

4. Timeline:

Project is expected to start on July 28, 2025 and be completed by October 21, 2025.

5. Budget:

The cost estimate is $1,126,000.00.

Bid Award was for $1,238,600.00.

6. Upcoming Milestones:

Construction Completion: October 2025
Prepared by: Anthony Uribe
Project Name: Backup Generator Connection for Sewer Lift Stations Reporting Period: July 2025

1. Project Overview:

Scope: This project involves updating and improving four of our city's sewer lift stations by installing a cellular alarm call-out system and creating electrical connections for backup generator power. Additionally, we will be replacing two sewer lift station pumps.

2. Executive Summary and Progress Update:

MKN Engineering is currently developing a scope of work and a cost estimate for the design phase. At this time, a start date has not yet been determined.

4. Timeline:

At this time, a start date has not yet been determined.

5. Budget:

TBD

6. Upcoming Milestones:

Design Cost and Schedule to be established.

Prepared by: Anthony Uribe
Project Name: Complete Derrick Reservoir Project
Reporting Period: July 2025

1. Project Overview:

Scope: The primary scope of work is to rehabilitate approximately 7.5-million-gallon steel tank, located on the northeast corner of South Derrick Avenue and Jayne Avenue. This project includes installing new coatings, piping, a roof, and paint.

2. Executive Summary and Progress Update:

The contractor is currently conducting testing and making final adjustments to the roof.

Once this work is completed, they will proceed to the tank shell to begin blasting and coating. We are about a month behind schedule on this project, but the contractor believes they can get back on track once they start working on the tank shell and floor.

4. Timeline:

Project to be complete by mid-September 2025

5. Budget:
• Project Budget: $4,463,853.77.
• Project expenses to date as of May 2025: $2,439,995.31. • This project, due to the unforeseen issues that have arisen will see budget overages however the impacts will not impact the water fund negatively.

6. Upcoming Milestones:

The roof has taken a little longer than expected with priming, coating and testing. But hoping to get back on track once we move to the shell and floor. Hoping to have water in the tank by September provided that the shell and floor don’t need a lot of patch work.

Prepared by: Anthony Uribe
Project Name: Update Water Treatment Plant Maintenance & Operation Plans Reporting Period: July 2025

1. Project Overview:

Scope: This project is governed by Title 22 of the California Code of Regulations, which requires a water supplier to operate a surface water treatment plant in accordance with a Maintenance and Operations Plan approved by the State Water Resources Control Board's Division of Drinking Water.

2. Executive Summary and Progress Update:

MKN Engineering has been updating our Operations and Maintenance (O&M) Plan, which was last revised in 2003. City staff have reviewed the draft report and provided their comments. It is now with the State Water Resources Control Board (SWRCB) for review and approval.

4. Timeline:
1-2 months for SWRCB Review.

5. Budget:

Budget: $58,262.00. No changes in the budget as of June.

6. Upcoming Milestones:
• SWRCB review of Plan.
• Approval of Plan.

Prepared by: Anthony Uribe
Project Name: Completion of ADA Transition Plan Update
Reporting Period: July

1. Project Overview:

Scope: This city-wide ADA improvement project focuses on developing a comprehensive citywide transition plan to enhance accessibility for individuals with disabilities. This plan outlines strategies for improving public facilities, sidewalks, and curb ramps.

2. Executive Summary and Progress Update:

The city will use the ADA transition plan to determine where improvements can be made and how to incorporate the needed improvements into future projects. Tri-City Engineering is currently developing the scope of work and cost estimate. I will provide further updates as the project moves forward.

4. Timeline:

Completion by end of FY26

5. Budget:
$24,000

6. Upcoming Milestones:
• Scope of Work from City Engineer
• Preparation of Plan
• Council Approval of Plan
Prepared by: Anthony Uribe
Project Name: Increase Wastewater Treatment Plant Land Discharge Area Reporting Period: July 2025

1. Project Overview:

Scope: This project aims to purchase or lease additional property to discharge water onto city property.

2. Executive Summary and Progress Update:

I am currently working with a landowner to acquire land for leasing or purchasing to increase our capacity for discharging wastewater. However, the landowner is not interested in leasing or selling any part of their property at this time.

4. Timeline:

I will continue to check back with them every couple of months.

5. Budget:

None

6. Upcoming Milestones:

None
Prepared by: Anthony Uribe
Project Name: Complete Ramsey Splash Park
Reporting Period: July 2025

1. Project Overview:

Scope: The primary scope of work is to construct a new 0.4-acre public park, to be called Ramsey Park, on the undeveloped lot located at 405 5th Street, Coalinga, CA. Site improvements include, but not limited to, reconstruction of the existing concrete sidewalk, drive approach, curb, gutter and one ADA parking stall with striping. Park amenities include a new splash pad, shade structure, restrooms, a shower, drinking fountains, trash receptacles, seat walls, benches, picnic benches, and signage. Site improvements also include new private access and driveway for city maintenance, grass areas, trees, new and improved utilities including drainage improvements, a CMU block wall and ornamental fencing with ornamental vehicle gate and pedestrian gate.

2. Executive Summary and Progress Update:

This project entails City Engineers to design the new park and oversee project management which includes California Commercial Pools who is responsible to design and construct the splash pad, Green Flush Restrooms who is responsible to design and construct a Pre-Fab Restroom, and a site contractor who will be responsible to construct the site and all amenities except for the splash pad, including placing and finish connecting the pre-fab bathroom and install the shade structure.

Design of Site Improvements are currently in progress. A California Health Department Review has been conducted, and comments have been received and all consultants are working on revising their designs to satisfy the Health Department Review. Prior to hiring the site contractor, all finals designs will be submitted to the City and the Health Department for final approval.

4. Timeline:

The tentative schedule is set for a ribbon cutting goal of end of May 2026. The Splash Pad Vendor and Restroom consultants have been hired and are revising their designs for the new site. The Prime Contractor has not been contracted as all final plans must be approved prior to bid.

5. Budget:

The total cost for this project stands at $2,082,972.86. Costs carried over from the previous site include the purchased shade structure, the Preliminary Engineering Consultant, splash pad consultant California Commercial Pools, restroom consultant Greeenflush, and donated items as shown on the cost estimate. $1.7 Million has been budgeted in FY26 which is expected to cover the remaining project expenses.

6. Upcoming Milestones:

Summer 2026 Project Completion and Opening
Monthly Project Status Report
Prepared by: Sean Brewer
Project Name: Explore Feasibility of a New Veterans Hall Reporting Period: June, 2025

1. Project Overview:

Scope: Evaluate the feasibility of establishing a new Veterans Hall in Coalinga, including review of funding mechanisms (state/federal grants, earmarks), special district formation, and potential partnerships with federal/state representatives.

2. Executive Summary and Progress Update:

During this reporting period, staff initiated the preliminary feasibility assessment in response to a City Council directive. Initial outreach to our federal lobbyist identified two potential paths for pursuing a Veterans Hall:

Special District Formation:

Establishing a Veterans Memorial District is a potential option, but involves a complex, multi-step process governed by LAFCo. Key steps include public engagement, feasibility study, CEQA compliance, and a potential election. Estimated costs range from tens of thousands to over $100,000 depending on CEQA and election requirements.

Federal Earmarks:

This project could qualify for federal funding through the Community Project Funding (earmark) process. According to Townsand, here are couple projects received significant allocations for a veterans center/hall:
• $850,000 to Manteca for a Veterans Center (2024)
• $1,250,000 to Watsonville (2025, rescinded in CR)
Spencer Street of Townsend Public Affairs is monitoring fall timelines for earmark submissions and will support a future application to Rep. Gray and Senators Padilla and Schiff.

Potential Challenges:

The complexity and cost of forming a new district may outweigh the benefits unless local momentum or a clear funding path is secured. Staff will need to determine if this path is viable or whether earmark funding alone can support the project.

4. Timeline:

5. Budget:

None allocated at this time; exploratory phase only

6. Upcoming Milestones:
• Coordinate with CSDA and LAFCo for guidance on district formation • Schedule internal strategy meeting for earmark submission • Draft summary for Rep. Gray’s office to begin 2026 earmark positioning • Identify potential stakeholders (local veterans organizations, service clubs) Timeline:
• June 2025: Initial feasibility review and funding exploration • Fall 2025: Potential federal earmark application preparation • 2026: Further exploration of special district formation (if pursued) Project Name: Outdoor Food Court (Design Phase)
Reporting Period: June, 2025

1. Project Overview:

Scope: The City of Coalinga is exploring the development of an outdoor food court on the vacant lot located along Elm Avenue between 4th and 5th Streets, designed to serve as a vibrant community gathering space and economic incubator. The project will feature retrofitted sea train containers that provide affordable, flexible space for start-up restaurants and small food vendors, promoting local entrepreneurship and culinary diversity. In addition to the container units, the site will include designated parking and utility hookups for rotating food trucks, open seating areas, shaded canopies, community gathering zones, and amenities such as firepits to enhance year-round usability. The space is intended to activate a currently underutilized property, encourage foot traffic along Elm Avenue, and serve as a dynamic hub for residents and visitors alike.

Timeline: April 2026

2. Executive Summary and Progress Update:

Staff has obtained the preliminary design services of Precision Civil Engineering to provide the City with a conceptual drawing that will then be presented to the City Council and public for feedback prior to proceeding with an official work order and design engineering.

4. Timeline:

Preliminary Design Complete by Fiscal Year End 2026

5. Budget:

For FY26 there is $100,000 budgeted for preliminary design services with expectations of construction in FY27 unless design is complete early and the Council may approve a budget adjustment for construction should it be within a reasonable amount.

6. Upcoming Milestones:

Concept Plan: August 2025
Preliminary Design Started: October 2025
Project Name: Update Commercial Vehicle Parking Standards Reporting Period: June, 2025

1. Project Overview:

Scope: The City of Coalinga is undertaking a comprehensive update to its commercial vehicle parking standards to address growing concerns related to the illegal parking of large commercial vehicles within city limits. This project will involve reviewing existing municipal code provisions, identifying enforcement gaps, and drafting clear, enforceable regulations that prohibit the overnight parking, staging, or maintenance of large commercial vehicles in residential areas, vacant lots, and public rights-of-way. The updated ordinance will define key terms, establish appropriate fines and penalties, and provide clear exceptions for loading, unloading, and emergency vehicles.

Timeline: Draft Ordinance (October 2025), Adoption February 2026.

2. Executive Summary and Progress Update:

Staff has been evaluating examples of other codes, as well as looking at alternative parking solutions, such as designated truck parking areas and an enforcement strategy to ensure compliance. The revised code will be brought forward to the Council for review and adoption.

4. Timeline:

Staff expects to have a draft ordinance before the Council for review by October 2025.

5. Budget:

No formal budget, staff time.

6. Upcoming Milestones:

Provide draft to City Council.

Project Name: Website Re-design Efforts
Reporting Period: June, 2025

1. Project Overview:

Scope: The City of Coalinga is redesigning its municipal website to improve usability, accessibility, and online service delivery. The current site is difficult to navigate and staff wants to improve access to important city services and information. The updated site will feature a modern, mobile-friendly design, ADA compliance, multilingual support, and a streamlined content management system.

Timeline: July 2026

2. Executive Summary and Progress Update:

Staff is working with Civic Plus to schedule pre-re-design meeting to discuss scope and timeline for the update.

4. Timeline:

Meeting with Civic Plus September 2025

5. Budget:

The cost is included in the City’s existing contract with Civic Plus for web services.

6. Upcoming Milestones:

Meeting Conducted with Civic Plus – September 2025
Project Name: Chatbot Integration into Website
Reporting Period: June, 2025

1. Project Overview:

Scope: The City of Coalinga is seeking to integrate a CivicPlus AI-powered chatbot into its municipal website as part of a broader effort to enhance customer service, improve accessibility, and streamline access to city information. This chatbot will serve as a 24/7 virtual assistant capable of answering frequently asked questions, guiding users to relevant services and resources, and reducing the volume of routine inquiries received by City staff.

Timeline: December 2025

2. Executive Summary and Progress Update:

Staff has been in contact with Civic Plus staff to set up a meeting and discuss schedule for integrating the Chatbot Feature into the Website.

4. Timeline:

Staff expects to schedule a meeting with Civic Plus in the next 2 months.

5. Budget:

None Determined at this time.

6. Upcoming Milestones:

Budget presented to Council.

Project Name: Launch Personnel Appreciation Programs
Reporting Period: June, 2025

1. Project Overview:

Scope: The Personnel Appreciation Program will be developed and launched in phases, beginning with employee engagement and employee surveys to assess needs and preferences, followed by designing a structured recognition framework that includes award categories, nomination processes, and communication strategies. The program will establish clear policies, secure funding, and undergo any necessary administrative or council approvals before implementation. Once launched, the City will promote the program through internal enhanced communication and train supervisors on program guidelines. The program will include regular recognition events or initiatives and will be evaluated periodically for effectiveness, with adjustments made based on employee feedback and participation metrics.

Timeline: January 2026

2. Executive Summary and Progress Update:

Preliminary work has started but there has been little work completed at this time.

4. Timeline:

Monthly progress is expected moving into January 2026

5. Budget:
$6,000

6. Upcoming Milestones:

Gathering Information on program types, conduct employee surveys and continue monthly birthday celebrations and milestones acknowledgements.

Project Name: Expand Education on Retirement, Medical Benefits, and Mental/Physical Wellness Programs
Reporting Period: June, 2025

1. Project Overview:

Scope: An expanded education initiative on retirement, medical benefits, and mental/physical wellness programs would include a series of workshops, webinars, and one-on-one consultations designed to help employees make informed decisions about their benefits. This would cover CalPERS retirement plans, deferred compensation contributions, healthcare coverage options, and available wellness resources. Employees would receive guidance on how to maximize their retirement savings through voluntary 457(b) contributions, understand their medical and mental health benefits, and access tools for physical wellness and stress management. Educational materials and digital resources would be provided to support long-term financial planning and overall wellbeing.

Timeline: Ongoing throughout FY26

2. Executive Summary and Progress Update:

Staff has been engaging with our health care brokers to set up periodic times to educate employees on various benefits to take advantage of under the City’s health care plans.

Staff has also been in contact with its 457 provider to provide education on the benefits of contributing to a deferred comp plan.

4. Timeline:

Ongoing throughout FY26

5. Budget:

This will be implemented through the operations budget of the city.

6. Upcoming Milestones:

Schedule 457(b) provider to provide guidance on how to maximize their retirement savings through voluntary 457(b) contributions.

Project Name: Build (3) ADU’s
Reporting Period: June, 2025

1. Project Overview:

Scope: The City will implement and build two Accessory Dwelling Units (ADUs) on Cityowned property.

Timeline: July 2026

2. Executive Summary and Progress Update:

This will be completed through a phased approach that has begun with verifying eligible funding sources and identifying potential additional grant opportunities. Staff is working to develop preliminary cost estimates for construction, coordinate site planning and utility access, and ensure compliance with zoning and permitting requirements.

This initiative aims to create additional housing units while demonstrating the City's commitment to addressing local housing needs through innovative use of public land.

4. Timeline:

Currently establishing budgets and funding sources.

5. Budget:

Pending

6. Upcoming Milestones:

Establish Funding Available for the design and construction.

Project Name: Clean City Initiative
Reporting Period: June, 2025

1. Project Overview:

Scope: The Clean City Initiative focuses on enhancing code enforcement efforts by revising and modernizing municipal property maintenance regulations. The goal is to ensure compliance and create a clear, enforceable framework that communicates what businesses and residents are expected to adhere to in maintaining their properties. This effort includes developing more proactive enforcement strategies, improving public education, and aligning internal resources to support sustained compliance.

Timeline:

Initial outline and staff research – September 2025
Council presentation of draft recommendations – November 2025 Adoption and implementation of revised code – January/February 2026

2. Executive Summary and Progress Update:

During this reporting period, staff initiated internal discussions and began drafting an outline for proposed changes to the City’s property maintenance regulations. The draft will serve as the foundation for future code revisions and enhanced enforcement protocols.

Staff is identifying priority areas for improvement, including junk/debris removal, fencing standards, landscaping, and signage.

Staff plans to address this by incorporating clear language in the updated regulations and launching a targeted outreach campaign once the revisions are finalized.

4. Timeline:

June the City Manager and Code Enforcement Officer began preparing an outline of regulatory changes and possible language changes to clarify the City’s intentions and expectations.

5. Budget:

There is no dedicated project budget at this stage. Staff is utilizing existing resources for research and drafting.

6. Upcoming Milestones:

Complete draft outline of revised regulations (August 2025) Project Name: Water and Wastewater Treatment Plant Solar Projects
Reporting Period: June, 2025

1. Project Overview:

Scope: The City of Coalinga is implementing solar energy systems at both the Water Treatment Plant and the Wastewater Treatment Plant to offset utility costs and promote long-term energy sustainability. The projects involve the design, permitting, and installation of ground-mounted photovoltaic systems at each facility. Design is complete for both sites.

Land leases have been secured, and the construction drawings for the Water Treatment Plant project have been submitted to Fresno County for review, as it is located outside city limits.

Timeline: April 2026

2. Executive Summary and Progress Update:

During the current reporting period, Johnson Controls finalized the design for both solar projects and secured all necessary land leases. Construction drawings for the Water Treatment Plant have been officially submitted to Fresno County for review and approval, marking a significant milestone due to the plant’s location outside City jurisdiction. The Wastewater Treatment Plant project is close to permit ready as this will be handled by City staff. No major issues have arisen to date, but staff will closely monitor the County's permitting timeline, as delays in review could impact the overall schedule. Coordination with PG&E for interconnection is ongoing.

4. Timeline:

Construction Expected to start in August/September 2025

5. Budget:
$10,774,672.00 (Combined both Projects)

6. Upcoming Milestones:
• Fresno County approval of Water Treatment Plant construction drawings. • Construction documents for Wastewater Treatment Plant Completed. • Begin construction mobilization.
• Execute PG&E interconnection agreements.

Monthly Project Status Report
Prepared by: Eric De Leon
Project Name: Complete Landscaping at City Parking Lot
Reporting Period: June, 2025

1. Project Overview:

Scope: This project intel’s grubbing and clearing current landscape removal of 3 trees and trimming remaining trees. It also includes re-doing all new irrigation, removal of excess dirt installing rock cover, planting drought resistant plant material and planting 2 new trees.

Timeline: 7/1/25-8/1/25

2. Executive Summary and Progress Update: Currently projects began with USA being submitted, Trees being removed, old signs for give a heart have been removed. Grubbing and clearing has begun.

3. Timeline:
7/1/25-7/14/25 Clearing and Grubbing

5. Budget:

Grounds Repairs & Maintenance 107-422-84050. Expenses absorbed in operations and maintenance budget.

5. Upcoming Milestones:

Working on final design and layout of plants and materials Project Name: Update Curb Painting Near Schools
Prepared by: Eric De Leon
Reporting Period: June, 2025

1. Project Overview:

Scope: This project intel’s coordinating with the school district and getting a meeting scheduled to go over red curb painting and getting a plan together to update all red curbs around schools. Determining what needs to stay and what can be removed. Then executing plan to remove red paint not needed and update any new paint needed.

Timeline: Expected timeline to be completed by Sept. 1, 2025

2. Executive Summary and Progress Update: I have reached out to the Maintenance Supervisor at the School District (Rod), and I have set up a meeting for Anthony and Myself, with Rod, his safety personnel and Director of Transportation for July 29, 2025, at 10 am in the City Hall Conference room.

3. Timeline:

Meeting scheduled with School district for July 29,2025

4. Budget:

Item funded out of Street Materials 107-422-70130. Expenses absorbed in operations and maintenance budget.

5. Upcoming Milestones:

Reviewing all red curb marking currently in place 7/1/25-7/29/205 Project Name: Holiday Lighting for City Hall, Fire Department, Archway Signage
Prepared by: Eric De Leon
Reporting Period: June, 2025

1. Project Overview:

Scope: The scope of this project is to install holiday lighting at City Hall, Fire Department and Archway Signage. Contact Vendors/ Contractors to see about what options are out in the market to get quality holiday lighting installed.

Timeline: Completed by Nov. 1, 2025

2. Executive Summary and Progress Update: I have reached out to Blue Hopper which provides Permanent Municipal Outdoor lighting solutions. A google meet web conference has been scheduled for July 8th, 2025, at 11 am.

4. Timeline:

Web Conference with Blue Hopper scheduled 7/8/2025

5. Budget:
$7,000

6. Upcoming Milestones:

Get costs by end of July 2025
Project Name: Banner decorations on Light Poles
Prepared by: Eric De Leon
Reporting Period: June, 2025

1. Project Overview:

Scope: The scope of this project is to look at getting Decorative Banners for light poles. Get a cost for each banner and identify all areas that will need banners.

Timeline: Get completed by Nov.1, 2025

2. Executive Summary and Progress Update: I have reached out to JHTackett Marketing same place we get our Veteran Banners from to see what it will intel to get banners made.

We thought the same size of banners could be created so an easy change out from current Veteran Banners to Seasonal Banners can be made without having to change brackets.

Depending upon the design we create, or they do roughly cost per Banner can range from $120-$160 dollars. Will be reaching out to other Vendors to see if they carry same size banners or if they have other similar banners.

4. Timeline:

Get pricing and options by end of July 2025

5. Budget:
$5,000

6. Upcoming Milestones:

Determine Purchase/Design Options by end of July
Project Name: Install Sail Shades at Dog Park - COMPLETE Prepared by: Eric De Leon
Reporting Period: June, 2025

1. Project Overview:

Scope: Installation of sail shades at the Dog Park.

Timeline: Complete

2. Executive Summary and Progress Update:

Sail shades have been installed.

4. Timeline:

Complete – Repairs underway.

5. Budget:
$8,000 – Project was complete under budget. Some this this budget may be used to replace the torn sail shades that have occurred in the last month.

6. Upcoming Milestones:

Replace torn sail shades.

Monthly Project Status Report
Prepared by: Greg DuPuis, Fire Chief
Project Name: Landscaping & City Facilities Projects
Reporting Period: July 2025

1. Project Overview:

Scope: Modernize exterior of Fire Department (Landscaping, Signage, Paint).

Timeline: September 2025

2. Executive Summary and Progress Update:

BC Long to manage the project. He is working on 3 quotes.

3. Timeline:

Just started

4. Budget:
$30,000

5. Upcoming Milestones:

Receive 3 quotes.

Monthly Project Status Report - COMPLETED
Prepared by: Greg DuPuis, Fire Chief
Project Name: Ambulance & Fire Services
Reporting Period: July 2025

1. Project Overview:

Scope: Increase Ambulance Rates
Timeline: July 2025

2. Executive Summary and Progress Update:

Chief presented at the June 18 Council meeting. Approved by Council. Will take effect July 1, 2025

3. Timeline:

Completed

4. Budget:

N/A

5. Upcoming Milestones:

Wittman has made the changes and will be our biller until September 30. Sharp to take over October 1.

Monthly Project Status Report
Prepared by: Greg DuPuis, Fire Chief
Project Name: Ambulance & Fire Services – Improvements to Training Center Reporting Period: July 2025

1. Project Overview:

Scope: Improvements to the Fire Department training center.

Timeline: December 2025

2. Executive Summary and Progress Update:

Apply for CIRA grant to keep improving on the training facility.

3. Timeline:

Just started

4. Budget:

Will be asking for $75,000. Money will be used for training props, extending the workspace, awning and restroom facilities. (could be port-a-potty)

5. Upcoming Milestones:

Determine Cost Estimate and CIR funding opportunities.

Monthly Project Status Report
Prepared by: Greg DuPuis, Fire Chief
Project Name: Ambulance & Fire Services – Remodel Fire Department Bathroom Reporting Period: July 2025

1. Project Overview:

Scope: Remodel Fire Department Bathroom
Timeline: September 2025

2. Executive Summary and Progress Update:

BC Milligan to manage the project. He is working on 3 quotes.

3. Timeline:

Just started

4. Budget:
$40,000

5. Upcoming Milestones:
• Receive 3 Quotes and Execute Contract for Services
• Complete Construction
Monthly Project Status Report
Prepared by: Greg DuPuis, Fire Chief
Project Name: Ambulance & Fire Services - Sponsor Medic School & Fire Academy Reporting Period: July 2025

1. Project Overview:

Scope: Sponsor Medic School & Fire Academy
Timeline: Continuous

2. Executive Summary and Progress Update:

Project already started. To date we have had 3 EMT’s enroll in medic school and 2 Firefighters enroll in the Fire Academy.

3. Timeline:

On going

4. Budget:
$10,000 medic school, $9,000 Fire Academy

5. Upcoming Milestones:
2 EMT’s to graduate Medic school in 9/2025, 1 in 2026. 1 FF has already graduated from the fire academy in May of 2025. 1 to graduate December 2025.

Monthly Project Status Report
Prepared by: Greg DuPuis, Fire Chief
Project Name: Feasibility Plan for Increased Presence of the Fire Department at the Coalinga Airport including Ancillary Services (ie. CAL Fire, Sky Life, Ect) Reporting Period: July 2025

1. Project Overview:

Scope: Determining the Feasibility of Increased Presence of the Fire Department at the Coalinga Airport including Ancillary Services (ie. CAL Fire, Sky Life, Ect) Timeline: September 2025 to present to Council

2. Executive Summary and Progress Update:

Chief and BC Long are currently working on the study.

3. Timeline:

Just started

4. Budget:

Staff resources.

5. Upcoming Milestones:

Presentation to City Council.

Monthly Project Status Report
Prepared by: Greg DuPuis, Fire Chief
Project Name: Emergency Readiness: Implement Civic Ready Reporting Period: July 2025

1. Project Overview:

Scope: CivicReady is a mass notification system developed by CivicPlus that enables local governments and public safety agencies to quickly communicate emergency alerts and routine updates to residents through text messages, phone calls, emails, and mobile push notifications. It supports targeted messaging using geographic filters and integrates with FEMA’s IPAWS for national alerts. Residents can customize their notification preferences and receive information in multiple languages. Common uses include severe weather warnings, boil water notices, road closures, and community event reminders, making it a critical tool for enhancing public safety and civic engagement.

Timeline: September 2025

2. Executive Summary and Progress Update:

Chief DuPuis has completed the training. This would be a good assignment to bring aboard the new Public Outreach Coordinator position when hired.

3. Timeline:

Started April 2025, completed training June 2025. Next step is to train staff and implement.

4. Budget:

Staff resources, this service is included in the Civic Plus Platform the City uses for its website.

5. Upcoming Milestones:

Monthly Project Status Report
Prepared by: Greg DuPuis, Fire Chief
Project Name: Install Fire Department Generator
Reporting Period: July 2025

1. Project Overview:

Scope: Emergency Readiness: New Generator
Timeline: Still waiting on PG&E. No response. Chris Phillips, from Phillips Electric, working with PG&E.

2. Executive Summary and Progress Update:

Project was started in 2022. Multiple delays due to PG&E and project managers have delayed installation. Permits approved May 2025. The last step is PG&E approval and installation.

3. Timeline:

Began 2022

4. Budget:

Unknown. Still waiting for a quote from Phillips Electric once PG&E approves project.

5. Upcoming Milestones:

Have had multiple conversations with Chris Phillips. The delay is with PG&E, not him. I Have been doing weekly check-in since the start of the year.

Monthly Project Status Report
Prepared by: Police Chief Jose Garza
Project Name: Purchase a Command Trailer
Reporting Period: July 2025

1. Project Overview:

Scope: Purchase a multipurpose Command Trailer for the Coalinga PD that would be used in large emergency operations, DUI check points, crime scene investigations, Derby, and community events.

Timeline : FY 2026/2027

2. Executive Summary and Progress Update:

Staff will begin researching the type of trailer and equipment needed to outfit a multipurpose Command Trailer.

3. Timeline:

Research and Recommended Specifications complete by February 2026.

4. Budget:

No budget for FY26 – Staff Time for Research.

5. Upcoming Milestones:

No update
Project Name: Update Animal Control Ordinance
Prepared by: Police Chief Jose Garza
Reporting Period: June, 2025

1. Project Overview:

Scope: Review and approval of the amended Animal Control Ordinance 6-1 .30 Sections 1 through 5.

Timeline: August 2025

2. Executive Summary and Progress Update:

I received the updated draft of the Animal Control Ordinance from the City Attorney, which was reviewed. The City Attorney added specific language and edits to Sections 1, 2, 3, 4 and increased the fines in Section 4 d. I agree with the changes and with the City Manager approval, the amended sections will need to be added to future agenda for Council approval.

4. Timeline:

August 2025

5. Budget:

Attorney fees for preparation.

6. Upcoming Milestones:
• Council direction in August 2025
• Ordinance Adoption Hearings in August and September.

6. Upcoming Milestones:

Once approved by Council, CPD and ACO can enforce the new fines.

Financial Services Department
Monthly Project Status
FY2025/2026
Prepared by Mai Vang
Table of Contents
Project Name: Decentralize Finance Functions ....................................................................................2 Project Name: Establish Cash Handling Policy.....................................................................................3 Project Name: Update CalCard Policy ..................................................................................................5 Project Name: Credit Card Payments for all Services...........................................................................7 Project Name: Update Reserve Policy..................................................................................................9 Project Name: Update Travel Policy ...................................................................................................10 Project Name: Revise Fund Balance and Reserve Policy ..................................................................12 Project Name: Implement Virtual Pay with the Bank...........................................................................14 Project Name: Update Purchasing Policy ...........................................................................................15 2 Monthly Project Status Report
Prepared by: Mai Vang
Project Name: Decentralize Finance Functions
Reporting Period: July 2025

1. Project Overview:

Scope: Decentralize finance functions through process automation using workflow. Finance functions include Accounts Payable, Accounts Receivable, Purchase Orders, Journal Entries, Miscellaneous Revenue receipts, Travel Requests, and Budget Amendments.

Timeline: Expected Date of Completion: June 30, 3027

2. Executive Summary and Progress Update:

The Financial Services Department is undertaking a strategic initiative to decentralize its finance function in response to persistent inefficiencies in the current centralized model. This project is driven by the need to enhance operational responsiveness, improve accountability at all levels, and streamline financial workflows across the organization.

Recent internal assessments have highlighted critical delays in budget execution, lack of transparency in financial reporting, and bottlenecks in procurement and expenditure approvals.

Additionally, the existing financial system is not utilized to its full extent to ensure control and compliance. As a result, the current centralized structure has become a constraint on timely decisionmaking and departmental autonomy.

Decentralization is being pursued as a solution to distribute financial responsibilities more evenly, empower departments with direct control over their budgets, and foster a more agile and responsive finance ecosystem.

Progress Update: Project has not started

3. Timeline:

October 2025

1. Planning and prioritizing the order of module implementation.

2. Work with TylerTechnologies for support and guidance

4. Budget:

No Budget at this time.

5. Upcoming Milestones:

August 2025 – Work with TylerTechnologies for support and guidance 3 Monthly Project Status Report
Prepared by: Mai Vang
Project Name: Establish Cash Handling Policy
Reporting Period: July 2025

1. Project Overview:

Scope: The City of Coalinga is initiating a project to create and implement a Cash Handling Policy to provide clear, consistent procedures and internal controls for the secure collection, handling, deposit, and reconciliation of cash and other monetary instruments. The policy will apply to all departments that collect revenues in the form of cash, checks, money orders, or credit/debit card payments, including but not limited to utility billing, permit payments, and event fees.

This effort is critical to safeguarding public funds, reducing financial risk, and ensuring compliance with audit and accounting standards.

Timeline: Expected Date of Completion: 8/31/2026

2. Executive Summary and Progress Update:

The City of Coalinga is developing a formal Cash Handling Policy to ensure that all cash and monetary transactions are conducted in a secure, consistent, and accountable manner across all departments. This initiative is essential to protecting public funds, strengthening internal controls, and aligning the City’s financial practices with industry and audit standards.

Currently, the absence of a centralized and standardized cash handling policy creates potential risks related to mismanagement, theft, and inconsistent procedures. To address this, the policy will establish clear protocols for the collection, safeguarding, reconciliation, and deposit of cash, checks, money orders, and credit/debit card payments.

Progress Update: Have not started on the project

3. Timeline:

Phase Description Target Date
Policy Review Analyze current policy, identify gaps, gather input May 2026
Drafting Develop updated policy language and structure July 2026 Legal Review Incorporate feedback from legal July 2026
4 Phase Description Target Date
Council Approval Present final policy for Council adoption August 2026 Rollout & Training Distribute policy, train staff on procedures August 2026

4. Budget:
$1,000 Legal Review

5. Upcoming Milestones:

Policy review – May 2026
5 Monthly Project Status Report
Prepared by: Mai Vang
Project Name: Update CalCard Policy
Reporting Period: July 2025

1. Project Overview:

Scope: Initiating an update of its outdated CalCard policy to enhance financial controls, streamline purchasing processes, and reinforce accountability. The revised policy will provide clear procedures for issuing, using, monitoring, and reconciling CalCards, ensuring compliance with procurement guidelines and audit standards.

Timeline: Expected date of completion: 5/31/2026

2. Executive Summary and Progress Update:

The City of Coalinga is undertaking a comprehensive update of its outdated CalCard Policy to improve fiscal oversight, streamline procurement processes, and reinforce accountability across departments. As CalCards are a critical tool for day-to-day purchasing, a clear and robust policy is essential to safeguard public funds and ensure consistent, compliant use.

The revised policy will focus on four key areas:

1. Efficiency: Simplifying and clarifying purchasing procedures, thresholds, and reconciliation requirements to improve operational flow and reduce administrative burden.

2. Internal Controls: Strengthening financial safeguards by formalizing documentation standards, review protocols, and audit mechanisms to minimize risk and support transparency.

3. Accountability: Establishing clearly defined roles and responsibilities for cardholders, supervisors, and Finance staff, along with consequences for misuse and non-compliance.

4. Access & Procedures: Introducing a formal process for requesting and issuing CalCards, including eligibility requirements, supervisor authorization, mandatory training, and a signed agreement form.

This modernization effort will align the City’s policy with best practices, ensure compliance with applicable procurement and audit standards, and provide a reliable framework for consistent and responsible CalCard use.

Progress Update: Have not started

3. Timeline:
6 Task Target Date
Policy Assessment & Internal Interviews January 2026
Draft Updated Policy February 2026
Legal & Departmental Review March 2026
Council Presentation & Adoption April 2026
Policy Rollout and Training May 2026

4. Budget:
$1,000 – Legal Review

5. Upcoming Milestones:

Policy Assessment & Internal Interviews
7 Monthly Project Status Report
Prepared by: Mai Vang
Project Name: Credit Card Payments for all Services
Reporting Period: July 2025

1. Project Overview:

Scope: To accept credit card payment for all services
Timeline: Expected Date of Completion: November 3, 2025

2. Executive Summary and Progress Update:

The City currently accepts credit card payments only for utility billing. Payments for other services— such as business licenses, permits, and administrative transactions—must still be made via cash, check, or money order.

In accordance with SB 379, most California cities and counties are required to implement an online, automated permitting platform for solar-related permits by September 30, 2024. This transition highlights the City’s ongoing challenges with its current merchant payment processor.

At present, the City uses OpenEdge for credit card processing. However, the provider imposes substantial service fees and lacks the capability to distinguish payments made for services beyond utility billing. Despite efforts to address this—such as requesting a rate analysis and reviewing alternative proposals—the projected annual processing cost remains high, exceeding $300,000.

City staff have also engaged Tyler Technologies, the provider of the City’s financial system, to explore a more cost-effective payment solution. We are currently awaiting their proposal, which will include a revised fee structure and implementation options.

Progress update: Pending quote for service and rates. Expect to receive it the week of July 7th.

3. Timeline:

July – Obtain service and rate comparison from TylerTechnologies for the service August 2025 – Decide on a solution and implement

1. Continuing service with Open Edge

2. Start merchant service and implement solution with TylerTechnologies

4. Budget:

Plan to use the cost savings from the budgeted Fees to pay for the implementation.

General Fund $40,000
8 Water Fund $160,000
Gas Fund $120,000
Sewer Fund $76,000
Sanitation Fund $4,000

5. Upcoming Milestones:

Quote for services from TylerTechnologies
9 Monthly Project Status Report
Prepared by: Mai Vang
Project Name: Update Reserve Policy
Reporting Period: July 2025

1. Project Overview:

Scope: Update the reserve policy as part of the annual budget process Timeline: June 2025

2. Executive Summary and Progress Update:

The City of Coalinga is undertaking an annual review and update of its Reserve Policy to ensure the long-term financial health and operational stability of the municipality. This effort encompasses three critical areas:
• General Fund Reserve
• Enterprise Fund Reserve
The goal is to formalize a consistent, transparent, and responsive approach to maintaining adequate reserve levels that support city operations, address unforeseen events, and meet long-term infrastructure and service delivery needs.

The updated Reserve Policy will align with the Government Finance Officers Association (GFOA) best practices and reflect Coalinga’s specific fiscal conditions, service priorities, and risk tolerances.

3. Timeline:

Completed in June 2025

4. Budget: $0

5. Upcoming Milestones:

None
10 Monthly Project Status Report
Prepared by: Mai Vang
Project Name: Update Travel Policy
Reporting Period: July 2025

1. Project Overview:

Scope: To involve the development and implementation of a comprehensive Travel Policy for the City of Coalinga. The policy will provide clear procedures, internal controls, and accountability measures related to employee travel, ensuring that all travel expenditures are reasonable, necessary, properly authorized, and in compliance with city and public fund stewardship standards.

Timeline: Expected Date of Completion: 8/31/2025

2. Executive Summary and Progress Update:

The City of Coalinga is initiating a project to develop and implement a comprehensive Travel Policy to establish clear, consistent, and accountable procedures for all employee travel on official city business. This initiative is aimed at enhancing financial transparency, ensuring appropriate use of public funds, and reducing risk through clearly defined internal controls.

The current absence of a formal, citywide travel policy creates inconsistencies in travel approvals, reimbursement practices, and documentation standards. This project will address those gaps by implementing structured procedures and approval workflows to ensure travel is pre-authorized, properly budgeted, and well-documented.

Progress Update: Reviewing final draft for adoption of policy

3. Timeline:

Phase Description Target Date
Policy Review Analyze current policy, identify gaps, gather input May 2025
Drafting Develop updated policy language and structure May 2025 Legal Review Incorporate feedback from legal May 2025
Council Approval Present final policy for Council adoption August 2025 Rollout & Training Distribute policy, train staff on procedures August 2025

4. Budget:
11 $1,000 Legal Review

5. Upcoming Milestones:

Policy adoption – August 2025
12 Monthly Project Status Report
Prepared by: Mai Vang
Project Name: Revise Fund Balance and Reserve Policy
Reporting Period: July 2025

1. Project Overview:

Scope: Revise Fund Balance and Reserve policy by leveraging the Golden Cone of Prosperity model Timeline: Expected date of completion: June 2026

2. Executive Summary and Progress Update:

The City of Coalinga’s Fund Balance and Reserve Policy is not just a fiscal management tool—it is a foundational element of the City’s long-term financial resilience and prosperity. In alignment with the Government Finance Officers Association (GFOA)’s Golden Cone of Prosperity, this policy reinforces the importance of strong financial foundations to support higher-level community outcomes such as economic stability, service reliability, equity, and sustainable growth.

The GFOA’s Golden Cone of Prosperity is a nationally recognized framework that illustrates how municipalities can build toward community prosperity by focusing first on essential financial disciplines. The cone begins with core practices like maintaining adequate reserves and liquidity and ascends toward more ambitious goals like equity-based budgeting and long-term community wellbeing.

This policy directly supports the base layer of the Golden Cone—Reserves and Liquidity—by ensuring that the City:
• Maintains sufficient reserves in the General Fund to manage revenue volatility, emergencies, and economic downturns.
• Sets strategic reserve levels for Enterprise Funds to cover operational continuity, infrastructure reinvestment, and utility rate stability.
• Commits to annual review and adjustment of reserve targets based on updated forecasts and evolving community needs.

By strengthening the City’s reserve practices, Coalinga will build the fiscal foundation necessary for sound budgetary planning, responsible capital investment, risk management, and ultimately, community prosperity.

Progress Update: Have not started

3. Timeline:
13 Time will be provided upon discussion with Wulff, Hansen & Co

4. Budget:
$5,000

5. Upcoming Milestones:

February 2026 – Discuss goals with Wulff, Hansen & Co.
14 Monthly Project Status Report
Prepared by: Mai Vang
Project Name: Implement Virtual Pay with the Bank
Reporting Period: July 2025

1. Project Overview:

Scope: Partner with the bank to streamline and secure electronic payments to vendors.

Timeline: August 31, 2025

2. Executive Summary and Progress Update:

Due to change in Finance’s priorities and process efficiencies, the project will consolidate with the Decentralize Finance functions project.

3. Timeline:

See Decentralize Finance functions

4. Budget:

See Decentralize Finance functions

5. Upcoming Milestones:

See Decentralize Finance functions
15 Monthly Project Status Report
Prepared by: Mai Vang
Project Name: Update Purchasing Policy
Reporting Period: July 2025

1. Project Overview:

Scope: The City of Coalinga is launching a policy modernization initiative to update its current Purchasing Policy, which no longer reflects the evolving operational needs, fiscal standards, or procurement best practices. The objective is to create a clear, consistent, and compliant framework that promotes efficient purchasing, strengthens budgetary controls, and supports transparent use of public funds.

Timeline: Expected Date of Completion: 1/31/2026

2. Executive Summary and Progress Update:

The project will update the following key areas:
• Purchase thresholds and formal bid requirements
• Requisition and purchase order procedures
• Emergency and expedited purchasing rules
• Departmental responsibilities and financial approval limits • Vendor engagement, contracting, and conflict of interest • Training and periodic review of purchasing practices
• Integration with budget, CalCard, and accounts payable processes Progress Update: The project has not started

3. Timeline:

Phase Description Target Date
Policy Review Analyze current policy, identify gaps, gather input August 2025 Drafting Develop updated policy language and structure October 2025 Legal Review Incorporate feedback from legal November 2025 Council Approval Present final policy for Council adoption December 2025 16 Phase Description Target Date
Rollout & Training Distribute policy, train staff on procedures January 2026

4. Budget:
$3,000 – Legal Review

5. Upcoming Milestones:

Policy Review – August 2025
1 Monthly Project Status Report
Project Name: Upgrade City Access Control Systems
Prepared by: Mercedes Garcia, Senior Administrative Analyst Reporting Period: June 2025

1. Project Overview:

Scope: City Hall Access Control Systems upgrade to KISI system Timeline: Project completion expected by June 30, 2025.

2. Executive Summary and Progress Update:

The installation of the KISI system began on June 24, 2025. The project had some delays due to electrical issues with the door strikes that were installed. The project installation was completed on June 30, 2025. One issue remains with three of the door sensors. The replacement of the sensors will be quoted within the next 30 days.

3. Timeline:

The project is completed with doors functioning. The replacement of the sensors will ensure the system continues to operate.

4. Budget:

The budget for this project was $33,000; amount spent to date is $31,870

5. Upcoming Milestones:

Replacement of door sensors to ensure the system does not fail on entry doors.

Project Name: City Hall and Police Department (Flooring, Painting and Lighting).

Prepared by: Mercedes Garcia, Senior Administrative Analyst Reporting Period: June 2025

1. Project Overview:

Scope: Rehabilitate City Hall & Police Department (flooring, paint, lighting) Timeline: Project completion expected by January 31, 2026.

2. Executive Summary and Progress Update:

The lighting project for City Hall, Police Department, Fire Department and Public Works Yard was completed in April 2025.

The flooring project has been quoted through sole source with Core. The painting project has received one quote. Two additional quotes are currently being sought after.

3. Timeline:

Lighting project completed April 2025.

Painting and Flooring anticipated completion by January 2026 (this timeline allows for scheduling with vendors and any anticipated delays).

4. Budget:

The budget for this project is $220,000. Project should be completed within budget.

5. Upcoming Milestones:

Receive quote for painting to move forward with this portion of the project then complete flooring.

Project Name: Replace Charging Stations in City Hall Rear Parking Lot
Prepared by: Mercedes Garcia, Senior Administrative Analyst Reporting Period: June 2025

1. Project Overview:

Scope: Replace Charging Stations no longer supported by Enel X Way Timeline: Project completion expected December 2025.

2. Executive Summary and Progress Update:

The current charging systems continue to operate. The limitation of operation is due to the fact if the Juicebox App was not downloaded prior to October 2024 the use of the charging stations is no longer available. Reached out (by phone and lead from web page) to Charge Point to convert the Juicebox Chargers to Charge Point but have not received communication back. The next step will be to explore grants from San Joaquin Air Pollution Control District (SJVAPCD) and Pacific Gas and Electric to replace the current chargers.

3. Timeline: Complete research of SJVAPCD and PG&E by early to Mid-August.

4. Budget:

No budget.

5. Upcoming Milestones:

Complete research on SJVAPCD and PG&E options for upgrades at no to low cost to the City.

Project Name: New Fueling Station for Airport
Prepared by: Mercedes Garcia, Senior Administrative Analyst Reporting Period: June 2025

1. Project Overview:

Scope: New Fueling station for the airport.

Timeline: Project completion expected August/September 2025.

2. Executive Summary and Progress Update:

Purchase of a 4000-gallon double wall tank mounted on trailer was purchased May 29, 2025. Lead time is 8-10 weeks for delivery. System will include M4000 for fuel sales.

3. Timeline: Deposit paid May 2025.

4. Budget: $150,000 approved $65,513.51 deposit paid May 2025.

5. Upcoming Milestones: Selection of processor of payments.

Project Name: Repair All Lighting at Airport
Prepared by: Mercedes Garcia, Senior Administrative Analyst Reporting Period: July 2025

1. Project Overview:

Scope: Update lighting at Airport to LED lighting
Timeline: Project completion expected May 2026.

2. Executive Summary and Progress Update:

3. Timeline: Project development ongoing.

4. Budget: $100,000

5. Upcoming Milestones: Inventory of lighting needed to be changed to LED.

Project Name: Coalinga Airshow – Wings Over the Westside Prepared by: Mercedes Garcia, Senior Administrative Analyst Reporting Period: July 2025

1. Project Overview:

Scope: Airshow to be held September 27, 2025, at New Coalinga Municipal Airport Timeline: Project completion expected September 2025.

2. Executive Summary and Progress Update: Secure performers and sponsors for Airshow. Airboss has been secured. Working on having contacts signed. FAA waiver was submitted on June 16, 2025.

3. Timeline: Secure contracts with performers to be completed by July 25, 2025.

4. Budget: $50,000

5. Upcoming Milestones: Secure contracts and rental cars for performers. Continue with securing food vendors and product vendors for the event.

Monthly Project Status Report
Prepared by: Robert Smith
Project Name: Complete Animal Shelter
Reporting Period: July 2025

1. Project Overview:

Scope: Remodel inside of 270 S 6th St. Animal Shelter and install kennels Timeline: Proposed Completion Mid-July Early August

2. Executive Summary and Progress Update:

Progress is roughly 90% complete. All remodel, electrical, plumbing, and AC work is complete. Tasks to complete: Kennels, outside fencing, and spread pea gravel in outside area for dogs. We will have a citizen volunteer crew to construct kennels 7/11/2025. I will be laying all components out to be ready for that day between 6/30/2025 and 7/10/2025. I have already constructed 1 of 2 small dog rolling cages.

4. Timeline:
90% complete with entire project.

5. Budget:

Construction Budget: $282,627.00(We had an increase of $2380 for miscellaneous change orders due to age of building.)
Electrical Budget: $22,569.00
Kennel and cages: $139,33.05(UC Davis grant to cover $100,000) Total Budget: $444,529.05
Total to date (less Grant): $344,5296.05

6. Upcoming Milestones:

Kennels were delivered 6/23/2025 after a 3 month build time. Kennels to be constructed 7/11/2025. Awaiting delivery of fence material and pea gravel.

Monthly Project Status Report
Prepared by: Robert Smith
Project Name: Install remaining backflow enclosures
Reporting Period: July 2025

1. Project Overview:

Scope: Purchase and install remaining backflow device enclosures.

Timeline: July 2025

2. Executive Summary and Progress Update:

This project is to purchase and install backflow enclosures on City owned backflows. We will also be purchasing the protective bags for each device.

4. Timeline:

We were given the go ahead to order the enclosures. I will be ordering this week.

5. Budget:
$12,000

6. Upcoming Milestones:

Product ordering Week of 6/30-7/3
Monthly Project Status Report
Prepared by: Robert Smith
Project Name: Implementation of AI for Building Plan Checks Reporting Period: July 2025

1. Project Overview:

Scope: Explore the options and value of AI plan checks to help streamline plan checks for building permits.

Timeline: In the beginning phase of research.

2. Executive Summary and Progress Update:

I am still in the process of researching the viability of Ai in plan checks. Most of what I have found are tools that check plans for the applicants. It flags areas that are not up to code and provides a list for the applicant to change to bring the plans to code compliance. It is still up to the Building employees to complete a hands-on plan check. I have found one company that provides checks for both the applicant and the AHJ. I will be reaching out for a demo.

4. Timeline:

Ongoing

5. Budget:

N/A

6. Upcoming Milestones:

None yet
Project Name: Council/Staff Team Building Event
Prepared by: Shannon Jensen
Project Name: Council / Staff Team Building Event
Reporting Period: June, 2025

1. Project Overview:

Scope: Planning and Coordinating a Team Building Event with the City Council and Department Head Staff.

Timeline: Fall/Winter 2025

2. Executive Summary and Progress Update:

The City Manager has been researching different opportunities for a team building event from go-cart racing, winery event, boat cruise, etc. Staff is trying to keep it within a days travel so overnight accommodations would not needed but may be optional for those who wish to stay.

4. Timeline:

The City Manager expects to have some ideas and solidify a schedule by late summer.

5. Budget:

The FY26 budget includes $7,000 for team building for the Council and additional allocated funds for the City Manager and Department heads from their respective Training/Travel budgets.

6. Upcoming Milestones:

Late Summer – Solidify Plan and Schedule.

Project Name: Employee Appreciation Party
Prepared by: Shannon Jensen
Project Name: Annual Employee Appreciation Party & Employee Awards Reporting Period: June, 2025

1. Project Overview:

Scope: To host a City-wide Employee Appreciation Party that celebrates and recognizes the contributions of all City employees across all departments. The event will promote positive morale, foster interdepartmental camaraderie, and publicly recognize staff achievements, service milestones, and exemplary performance.

Timeline: January 2026

2. Executive Summary and Progress Update:

At this time the City Manager has reached out to the Elks Lodge as a potential location to host the event based on size and number of potential attendees. Th City Manager is also considering talking to West Hills College about a possible facility on campus that may work as well.

4. Timeline:

Event is planned for some time in January 2026. No formal progress has been made at this time towards this effort.

5. Budget:

The FY26 budget has $5,000 allocated for the appreciation dinner.

6. Upcoming Milestones:

Setting the Location and Date: September 2026
Monthly Project Status Report
Prepared by: Shannon Jensen
Project Name: NextRequest – Public Records Request Software Implementation Reporting Period: June 2025

1. Project Overview:

Scope: Implement NextRequest to streamline, manage, and fulfill public records requests efficiently through an online portal with centralized tracking, reporting, and compliance support.

Timeline: Agreement executed July 1, 2025. Onboarding and portal activation to begin in early July, with go-live projected within the upcoming 4-6 weeks pending successful onboarding and staff training.

2. Executive Summary and Progress Update:

On July 1, 2025, the fully executed agreement was received. Key next steps include portal activation, onboarding scheduling and preparation, accounting coordination.

4. Timeline:
7/1/25: Agreement executed.

Week of 7/7/25: Portal activation begins; initiate onboard scheduling.

July – August 2025: Onboarding sessions, portal configuration, staff training, and go-live preparation.

5. Budget:

Initial Cost: $10,490 (FY 2025-2026)
Annual Renewal Cost: $10,788/year thereafter.

6. Upcoming Milestones:

Next steps include portal activation, scheduling onboarding sessions with Launch Team, complete onboarding and configuration, staff training.

Go-live: Estimate 1-2 months (August / September 2025)
Monthly Project Status Report
Prepared by: Shannon Jensen
Project Name: OneMeeting – Agenda Software Implementation Reporting Period: June 2025

1. Project Overview:

Scope: Implementation of OneMeeting agenda management software to streamline preparation, routing, and publishing of City agendas and staff reports. This includes setting up agenda templates, staff report forms, workflows, and data migration to integrate with existing City processes.

Timeline: As of April 2025 estimating to go-live within the next 4-5 months (Aug/Sept)

2. Executive Summary and Progress Update:

The project continues to progress steadily. Check-in meetings are scheduled every other week to ensure alignment with implementation goals. Held a check-in meeting on June 25, 2025, where we reviewed the agenda format with design team to ensure layout is correct in the new system. Staff will continue with biweekly meetings to maintain momentum, address configuration needs and resolve any outstanding setup items.

4. Timeline:

Last check-in meeting: June 25, 2025
Next check-in meeting: July 17, 2025, where the team will review the staff report form and workflows.

Target go-live: Estimated within 4-5 months from April 2025 (August – September 2025).

5. Budget:

Budget: Originally approved in 2023; Data Migration (one-time cost): $12,000, paid February 2025. Additional implementation fees are not expected.

6. Upcoming Milestones:

July 17, 2025: Review staff report form and workflows during next check-in meeting.

August – September 2025: Target for final system testing, user training, and go-live if all workflows and templates are approved.

Monthly Project Status Report
Prepared by: Shannon Jensen
Project Name: National Night Out (August 5, 2025)
Reporting Period: June 2025

1. Project Overview:

Scope: Planning and execution of the City’s annual National Night Out event, including coordination of vendors, volunteers, staff booths, school supply giveaways, street closures, and overall event logistics.

Timeline: Tuesday, August 5, 2025. Preparations underway; vendor application approvals and logistical coordination occurring throughout July.

2. Executive Summary and Progress Update:

Vendor applications continue to be received, including several food vendors. Staff is working with vendors to secure donations of school supplies for the giveaway. Any remaining supplies that are not donated will be purchased using monetary donations received. Staff continues to review applications, approve vendors, and coordinate booth assignments.

Planning is also underway for volunteer coordination, staff booth coverage, and street closures on the day of the event. Preparations remain on track with no major challenges identified at this time.

4. Timeline:

Event date: Tuesday, August 5, 2025 (on schedule)

5. Budget:

Monetary donations continue to be received. Past and current monetary donations will be used to offset the cost of school supplies and event materials.

6. Upcoming Milestones:

All necessary event preparation is on schedule for the August 5, 2025 event.

ENVISION 2025 – CITY MANAGER
Infrastructure & City Improvements
 Citywide Upgrades:
o Upgrade City Access Control Systems
o Rehabilitate City Hall & Police Department (flooring, paint, lighting) o Replace charging stations in back parking lot.
 Landscaping & City Facility Projects:
o Modernize Exterior of Fire Department (Landscaping, Signage, Paint). o Complete Landscaping at City parking lot.
o Re-Pave City Hall/PD Back Parking Lot.
o Complete Animal Shelter.
o Explore the Feasibility of a New Veterans Hall.
 Transportation & Parking:
o Complete Phase 1 of the Center Median Project.
o Phase 1 Valley Gutter Project.
o Slurry/Cape Seal Project Phase 2.
o Update Curb painting near schools.
 Utility & Safety Enhancements:
o New Fueling station for the airport.
o Repair All Lighting at the Airport.
o Backup generator connections for Sewer Lift stations. o Install the remaining backflow enclosures.
 Reservoir & Water Projects:
o Complete Derrick Reservoir Project
o Complete Water Plant and Wastewater Plant Solar Projects. o Update Water Treatment Plant Standard Operations Procedures. o Completion of ADA Transition Plan Update.
o Increase Wastewater Treatment Plant Land Discharge Area.

2. Community Engagement & Events
 Major Events:
o Council/Staff Team Building Event.
o National Night Out (Aug 5, 2025).
o Coalinga Airshow (Sep 27, 2025).
o Annual Employee Appreciation Party (Employee Awards).  Public Amenities:
o Complete Ramsey Splash Park (2026)
o Banner decorations on light poles.
o Holiday lighting for City Hall, Fire Department, and Archway signage.  Outdoor Spaces:
o Begin design of the outdoor food court.
o Install sail shades at the dog park.

3. Public Safety & Emergency Preparedness
 Emergency Readiness:
o Implement Civic Ready for emergency preparedness.
o Install Fire Department generator.
o Purchase a command trailer for PD.
 Ambulance & Fire Services:
o Increase ambulance rates (unchanged since 2014).
o Improvements to the Fire Department training center.
o Remodel Fire Department Bathroom.
o Sponsor Medic School & Academy.
o Feasibility Plan for Increased Presence of the Fire Department at the Coalinga Airport including Ancillary Services (ie. CAL Fire, Sky Life, Ect)  Policy & Regulation Updates:
o Update Animal Control Ordinance.
o Address commercial vehicle parking standards.
o Clean City Initiative: Update Property Maintenance Regulations to Ensure Property Owner Accountability in an Effort to Beautify and Clean City.

4. Technology & Administrative Modernization
 Digital & Process Improvements:
o Implement NeoGov (Human Resources automation)
o Complete implementation of “One Meeting” agenda software. o Implementation of AI for Building Plan Checks.
 Online Services:
o Enable credit card payments for all services.
o Implement virtual pay with the bank.
 Website Modernization:
o Start website redesign efforts.
o Chatbot Integration (AI) into Website.
o Public Records Request Efficiency (NextRequest).

5. Employee & Organizational Development
 Appreciation & Recognition Programs:
o Launch personnel appreciation programs (Employee of the Month, longevity awards, ect.).
 Employee Benefits & Education:
o Expand education on retirement, medical benefits, and mental/physical wellness programs.
 Finance & Policy Updates:
o Decentralize finance functions.
o Update reserve policy.
o Update CAL Card policies.
o Update Purchasing policy, travel, and cash handling procedures.

6. Housing & Economic Development
 Affordable Housing:
o Build 3 ADU units.

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Adopt Resolution No. 4279 Confirming Diagram and Assessment Annual Levy for the Landscape Maintenance and Lighting District No. 1993-1A for FY 2025/2026 Meeting Date: July 17, 2025
From: Sean Brewer, Interim City Manager
Prepared by: Sean Brewer, Interim City Manager
I. RECOMMENDATION:

Interim City Manager recommends approving Resolution No. 4279 confirming the Diagram and Assessment Annual Levy - 2025-2026 for the Landscape and Lighting Maintenance District No. 1993-1A (Coalinga) for the purpose of creating Landscape and Lighting Maintenance District (LLMD) fund to collect tax assessments.

II. BACKGROUND:

On July 18, 2024, the Council moved forward with approving Joint Resolution No. 4217 Confirming Diagram and Assessment Annual Levy - 2024/2025 landscape and Lighting Maintenance District No. 1993- 1A (Coalinga).

III. DISCUSSION:

The City Engineer has prepared the attached annualengineers report for the LLMD 1993-1A to ensure that there is proper funding to maintain the landscape areas within he district.

The maintenance and incidentals for improvement consist of landscaping areas, shrubs and ground cover, irrigation systems, irrigation controllers, valves, sprinklers and bubblers, water services to all landscaping and trail with minor irrigation. The landscaping areas, including medians consists of Bordeaux Way, Chardonnay Lane, Merced Avenue, Burgundy Way, Lucille Avenue (north side only) and minor trailalong Warthan Creek serving Tract No. 5451 and El Rancho Boulevard serving Tract No. 5344 and Track No. 5339.

The breakdown of the costs of maintenance and other expense in connection with the operations, maintenance and incidentals for the City of Coalinga, Landscape and Lighting Maintenance District No. 1993-1A are described in Exhibit "A" of the Engineer's Report.

IV. ALTERNATIVES:

None
V. FISCAL IMPACT:

The total in assessments is expected to be $63,307.04 based on the Engineer's Report. This is expected to be collected in FY2026.

ATTACHMENTS:

File Name Description
RESO#4279_Confirming_FY2025-26_LLMD_for_LLMD_No._1993-1A_(Coalinga)_071725.pdf Resolution No. 4279 25-26_Engineers_Report.pdf Engineer's Report
WHEN RECORDED MAIL TO:

City of Coalinga
155 W. Dur1An Avenue
Coalinga, CA 93210
ATTN: Sean Brewer
RESOLUTION NO. 4279

A RESOLUTION OF THE CITY COUNCIL CITY OF COALINGA, COALINGA, CALIFORNIA, CONFIRMING D1AGRAM AND ASSESSMENT ANNUAL LEVY - 2025/2026 LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT NO. 1993-lA (COALINGA)
WHEREAS, pursuant to Part 2 of Division 15 of the Streets and Highways Code, the Landscaping and Lighting Act of 1972 (the "Act"), the City Council of the City of Coalinga did adopt its Resolution of Intention to Levy and Collect the Annual Assessment of the Landscape and Lighting Maintenance District No. 1993-1A (Coalinga) (herein, the "District"); and WHEREAS, the City Council did declare in said Resolution of its intention to levy and collect the annual assessment for the maintenance and operation of the Landscape, Parks, Lighting and Public Facilities in said District as described in the Engineer's Report of the Landscape and Lighting Maintenance District No. 1993-1A (Coalinga) 2025/2026 Tax Year (the "Report") as filed with the City Clerk, and did further set July 17, 2025 at the hour 6:00 p.m. at Coalinga City Hall, Coalinga, California, as the time and place when and where any interested person would be heard on the question of the levy and collection of the assessments; and WHEREAS, it appears that notice of said hearing was properly given by the publishing of said Resolution of Intention, as evidence by the affidavits on file with the City Clerk of the City Council; and
WHEREAS, said hearing was held as noticed and at said hearing all persons interested and desiring to be heard were given an opportunity to be heard; and all matters and things pertaining to the levy of the assessments were fully heard and considered by the City Council.

NOW THEREFORE, IT IS RESOLVED AND ORDERED, AS FOLLOWS:

1. The City Council hereby determines that the territory within the City, which boundaries are set forth in the Report, will be the territory benefited by the maintenance and servicing of the improvements described in said Report.

2. The Report and assessment of the estimated costs of the improvements contained therein and each and every part of said Report, along with any modifications thereto made as a result of the hearing, is adopted and approved; and the assessment of the total amount of the costs and the individual assessments thereof upon the several subdivisions of land in said City in proportion to the benefits to be received by said subdivisions, respectively, from said improvements, and of the expenses incidental thereto, be and the same hereby is, fully approved and confirmed as the assessment to pay thecosts.

Resolution No. 4279

Page 2 ends

3. The City Council hereby orders the levy of the assessment described in said Resolution of Intention and the Report, and further orders the improvements as described in said Resolution and the Report to be performed.

4. The assessment diagram showing the assessment district referred to in said Resolution of Intention and also the subdivision of land within the City, as contained in the Report, be and it is hereby, finally approved and confirmed asthe diagram of the properties to be assessed to pay the costs of the Improvements.

5. The City Clerk of the Council shall immediately file the diagram and assessment, as confirmed, or a certified copy thereof, with the Auditor of the County of Fresno, and such filing shall not be later than the 11th day of August2025.
* * * * * * *
The foregoing resolution was duly adopted by the City Council of the City of Coalinga at the regular meeting held on the 17th day of July 17, 2025, by the following vote:

AYES:

NOES
ABSTAIN:

ABSENT:

APPROVED:
_________________________________
Nathan Vosburg, Mayor
City of Coalinga
ATTEST :
_________________________________
Shannon Jensen, City Clerk
City of Coalinga
I, Nathan Vosburg, Mayor the City of Coalinga, do herby certify that the foregoing assessment roll together with the assessment diagram of the City of Coalinga, Landscape and Lighting Maintenance District No. 1993-1A (Coalinga) concurrently herewith was approved and confirmed by the City Council on the 17th day of July, 2025, by adoption of Resolution No. 4279.

Mayor for the City of Coalinga, California
By: _________________________________________
Nathan Vosburg, Mayor
I, Shannon Jensen, City Clerk the City of Coalinga, do herby certify that the foregoing assessment roll together with the assessment diagram of the City of Coalinga, Landscape and Lighting Maintenance District No. 1993-1A (Coalinga) concurrently herewith was approved and confirmed by the City Council on the 17th day of July, 2025.

City Clerk for the City of Coalinga, California
By: _________________________________________
Shannon Jensen, City Clerk Resolution No.

I, Shannon Jensen, City Clerk the City of Coalinga, do herby certify that the foregoing assessment roll together with the assessment diagram of the City of Coalinga, Landscape and Lighting Maintenance District No. 1993-1A (Coalinga) concurrently herewith was approved and confirmed by the City Council on the 17th day of July, 2025, by adoption of Resolution No. 4279.

City Clerk for the City of Coalinga, California
By: _________________________________________
Shannon Jensen, City Clerk

Recording Requested By & When Recorded, Return To:

City of Coalinga
155 W. Durian Avenue
Coalinga, CA 93210
Attn: City Clerk
No Fee - Government Code Sections
6103, 27383 and 27388.1(a)(2)(D)
__________________________________________________________________________ CITY OF COALINGA RESOLUTION NO.__________,

COALINGA, CALIFORNIA

CONFIRMING DIAGRAM AND ASSESSMENT
ANNUAL LEVY - 2025/2026

LANDSCAPE AND LIGHTING MAINTENANCE
DISTRICT NO. 1993-lA (COALINGA)

RECORDING REQUESTED BY
City of Coalinga
No Fee – Gov’t. Code Sections
6103 and 27383
WHEN RECORDED, MAIL TO:

City of Coalinga
155 W. Durian
Coalinga, CA 93210
ATTN: Sean Brewer
SPACE ABOVE THIS LINE FOR RECORDER’S USE

ENGINEER'S REPORT
FOR

CITY OF COALINGA

LANDSCAPE & LIGHTING

MAINTENANCE DISTRICT
1993-1A (Coalinga)
2025-2026 TAX YEAR
TRI CITY ENGINEERING, INC.

NOEL BUCU, P.E. ENGINEER

FOR THE

CITY OF COALINGA

LANDSCAPE & LIGHTING

MAINTENANCE DISTRICT
1993-1A

COUNTY OF FRESNO, STATE OF CALIFORNIA
JULY 2025
TCE3076

ENGINEER'S REPORT
1 Tax Year 2025-2026
FOR

CITY OF COALINGA

LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT
1993-1A (Coalinga)
I, Noel Bucu, Engineer for the City of Coalinga, Landscape and Lighting Maintenance District 1993-1A (Coalinga), hereby submit the Engineer's Report of said project as follows:

Plans and Specifications
The plans and specifications for the Landscaping and Lighting Maintenance Improvements to be serviced and maintained are incorporated herein by reference to construction items as listed and enumerated in the documents entitled:

Plans and specifications for the development of Tract No. 5339, Tract No. 5344 and Tract No. 5451.

The maintenance and incidentals for improvements consist of landscaping, trees, shrubs and ground cover, irrigation systems, irrigation controllers, valves, sprinklers and bubblers, two (2) inch meters and water services to all landscaping and trail with minor irrigation. The landscaping areas, including medians consists of Burdeaux Way, Chardonna Lane, Merced Avenue, Burgandy Way, Lucile Avenue (north side only) and minor trail along Warthan Creek serving Tract No. 5451 and El Rancho Blvd. serving Tract No. 5344, and Tract No. 5339.

Estimated Cost
A breakdown of the costs of maintenance and other expenses in connection with the operations, maintenance and incidentals for the City of Coalinga, Landscape and Lighting Maintenance District 1993-1A are described in Exhibit "A", attached hereto and incorporated herein as through set forth in full.

Proposed Assessment
I do, hereby assess and apportion said total amount of the cost and expense of said operations, servicing and maintenance upon the several lots, or parcels of land liable therefor and benefited thereby all, as is more particularly set forth in the assessment roll filed herewith, marked Exhibit "B" and incorporated herein by reference. The numbers of said asse�sment shall correspond with the assigned numbers upon the assessment diagram filed herewith and marked Exhibit "C". Said assessment is made upon the several parcels of land within said district in proportion to the estimated benefits to be recorded by said parcels respectively from said maintenance.

Exhibit D - Resolution No. ___________
Assessment Diagram
The· diagram entitled "Assessment Diagram of the City of Coalinga, Landscape and Lighting Maintenance District 1993-1A, County of Fresno, State of California", containing seven (7) sheets, filed herein as Exhibit "C" and hereby incorporated herein as set forth in the assessment district and the lines and dimensions of each lot or parcel of land within said district. Each lot or parcel of land having been assigned a distinctive number upon said assessment diagram.

Date: __7/9/2025___________
Signed:_____________________________________
Noel Bucu, PE
Engineer for the City of Coalinga,
Landscape & Lighting Maintenance
District 1993-1A
Tax Year 2025-2026

ENGINEER'S REPORT

CITY OF COALINGA

LANDSCAPING LIGHTING MAINTENANCE
DISTRICT NO. 1993-1A (Coalinga)
2025-2026 TAX YEAR

SUMMARY OF TOTAL ASSESSMENT
.1. ...... Tract No. 5344- Dorothy Allen Estates II $ 11,738.88 II. Tract No. 5451 -Warthan Creek Estates I $ 28,712.16 Ill. Tract No. 5339 - Dorothy Allen Estates $ 22,856.00 Total 2019-2020 Assessment $ 63,307.04
TCE3079
Summary of Total Assessment.xlsx 4
No of
Lots
48 157
76 Tax Year 2025-2026
TCE3079
MAPPING INDEX PAGE 5 Tax Year 2025-2026

DESCRIPTION OF IMPROVEMENTS FOR

CITY OF COALINGA

LANDSCAPE & LIGHTING MAINTENANCE
DISTRICT NO. 1993-1A (Coalinga)
Following is a general description of the proposed improvements to be serviced and maintained within the proposed assessment district, the boundaries of which are, more particularly shown on the assessment diagram on file with the General Manager, designated Assessment Diagram, City of Coalinga Landscape and Lighting Maintenance District No. 1993-1A (Coalinga) Service and maintenance of landscaping, trees, shrubs and ground cover, irrigation systems, irrigation controllers, valves, sprinklers and bubblers, and all appurtenances thereto Assessor’s
Map No.

MAP INDEX
Page No.
070-13 III Tract No. 5339 Dorothy Allen Estates 21
070-14 I Tract No. 5344 Dorothy Allen Estates II 10
III Tract No. 5339 Dorothy Allen Estates 10
083-38 II Tract No. 5451 Warthan Creek Estates Ph. I 16 083-39 II Tract No. 5451 Warthan Creek Estates Ph. I 17

ASSESSMENT DIAGRAM

CITY OF COALINGA

LANDSCAPE & LIGHTING
MAINTENANCE DISTRICT NO. 1993-lA (COALINGA) >-
COUNTY OF FRESNO, STATE OF CALIFORNIA Cl:'.:
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===:BBB�0A00X:0� a a a I II II = CDCJCJ� �<Y0</49 <(//)i-r==1r==Jc=Jnl I � · · . :a§�00t00�@§§§ I NTS {j � - -.___._____.__.IT] - - - -a CJ Y - -n - MATCH
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6 CITY OF COALINGA
Exhibit "An
Engineer's Report
City of Coalinga
Landscape & lighting Maintenance District No. 1993-1A (Coalinga) I. Tract No. 5344 (Dorothy Allen Estates II)
A. Maintenance Cost

1. Landscaping/Irrigation

2. Water and City Meters

3. Electrical

4. Incidentals
a. Legal
b. Engineering
c. District Administration
TOTAL TRACT NO. 5344

ENGINEER'S CALCULATIONS
Tract No. 5344 (Dorothy Allen Estates II)
Total Number Parcels 48

ASSESSMENT COSTS
Tract No. 5344 (Dorothy Allen Estates 11)
$ 4,874.88
$ 4,214.00
$ 1,500.00
$ 200.00
$ 750.00
$ .200.00
$11,738.88
Assessment Cost $ 11,738.88 = $ 244.56/Parcel
48 Parcels
TRACT NO. 5344
Dorothy Allen Estates 11.docx 8 Tax Year 2025-2026

EXHIBIT B

ENGINEER'S REPORT FOR THE

CITY OF COALINGA
LANDSCAPE AND LIGHTING DISTRICT 1993-1A
Assessment Assessor's
No. Parcel No.
2025-2026 TAX YEAR
Assessment Owner
I. Tract 5344 Dorothy Allen Estates II
3032 070-140-30S 244.56
3033 070-140-31S 244.56
3034 070-140-32S 244.56
3035 070-140-33S 244.56
3036 070-140-34S 244.56
3037 070-140-35S 244.56
3038 070-140-36S 244.56
3039 070-140-37S 244.56
3040 070-140-38S 244.56
3041 070-140-39S 244.56
3042 070-140-40S 244.56
3043 070-140-41S 244.56
3044 070-140-42S 244.56
3045 070-140-43S 244.56
3046 070-140-44S 244.56
3047 070-140-45S 244.56
3048 070-140-46S 244.56
3049 070-140-47S 244.56
3050 070-140-48S 244.56
3051 070-140-49S 244.56
3052 070-140-50S 244.56
3053 070-140-51 S 244.56
3054 070-140-52S 244.56
3055 070-140-53S 244.56
3056 070-140-54S 244.56
3057 070-140-55S 244.56
3061 070-140-59S 244.56
3062 070-140-60S 244.56
3063 070-140-61S 244.56
3064 070-140-62S 244.56
3065 070-140-63S 244.56
3066 070-140-64S 244.56
3067 070-140-65S 244.56
3068 070-140-66S 244.56
3069 070-140-67S 244.56
3070 070-140-68S 244.56
3071 070-140-69S 244.56
3072 070-140-70S 244.56
3073 070-140-71 S 244.56
3074 070-140-72S 244.56
3075 070-140-73S 244.56
3076 070-140-74S 244.56
3077 070-140-75S 244.56
3078 070-140-76S 244.56
3079 070-140-77S 244.56
3060 070-140-81S 244.56
3058 070-140-82S 244.56
3059 070-140-83S 244.56

BREWER SEAN H & ERIN ELIZABETH

WAGNER CHAD A & JANINE

WAGNER CHAD ANTHONY & JANINE MARIE

HILDEBRAND JUDITH M TRS
BOURDEAU, KELLEY W; DE BOURDEAU, ADRIANA SOTO
ITURALDE, ROGELIO; ITURALDE, EVELYN

MASSERA ROBERT ALAN JR

RINCON, GARCIA, RUTH

HUNDAL KAMALPREET S & KIRANDEEP

BOLES KEITH & CATHERINE
MATA, JUAN C; FELIX MATA, BERTHA

KRIDER KEITH A

JONES ROBERT M & SANDRA J

KURIAN MALIYIL MATHEW & ANIAMMA TRS
RADANA, FERMIN M; RADANA DAHLIA TIGARONITA

YOUNG DOUGLAS CRAIG & KAREN M

MURRILLO, RICARDO V

LOVE SCOTT & KORIE

NEUBARTH JEFFREY LEE & THU HANG THI NGO
ZAVALA, GUSTAVO; CORONA, MARIA G LICEA

BUENO BRANDON & DIANA
OLAKU, VERONICA; V OLAKU REVOCABLE TRUST

MUKIIBI SOLOMEY

BLANCO JAIME J & DEBORAH C TRS

CHAVEZ FRANCISCO JAVIER JR

MARSHALL ROBERT L & MARIA ANTONIA TRS

MAKWALA, MBONDO NZITA DI
BERNA, ARIELLE; BERNA, JUSTIN
SANTACRUZ, JONATHAN DAVID; KING, KIRSTEN

MARTINEZ ABEL

PONCE SYLVIALYDIA

RAMOS JUAN R ORTIZ

ALDAMA JULIO CESAR

GARCIA PEDRO & HEATHER

CONTRERAS MARTIN

CAZARES JAVIER
LOCKHART, KELLI ANN; KELLI LOCKHART REVOCABLE LIVING

TUREK PAUL E TRUSTEE

BLANCO JOHN A & FRANCISCA

YOUNG SEAN

BOATMAN DELBERT

PELLETIER CHRISTOPHER L
REED, HELEN ODIASE; OMORUYI, IVIE

CAMACHO RUBEN & VANESSA

HUNDAL KIRANDEEP & KAMALPREET S

DAVIS BOONE A & KRISTIE D
CARRAZCO ESCOBAR, MARIA; ESCOBAR, HECTOR

PAXTON, KEITH
$ 11,738.88 I. Tract 5344 Dorothy Allen Estates II
TCE3079 - Tract No. 5344 9 2025-2026 YR

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10 2025-2026
Exhibit "A"
Engineer's Report
City of Coalinga
Landscape & Lighting Maintenance District No. 1993-iA (Coalinga) II. Tract No. 5451 (Warthan Creek Estates) Phase I &
Tract No. 5776 (Warthan Creek Estates) Phase II
(Tract 5776 Currently Not Included in Report)
A. Maintenance Cost

1. Landscaping/Irrigation

2. Water and City Meters

3. Electrical

4. Incidentals
a. Legal
b. Engineering
c. District Administration

SUB-TOTAL
B. Maintenance Cost-Trail

1. Landscaping/Drip Irrigation

2. Water

3. Maintenance, Repair, Recaps

SUB-TOTAL
TOTAL TRACT NOS. 5451 & 5776

ENGINEER'S CALCULATIONS
$ 40,486.88
$ 12,899.00
$ 4,000.00
$ 200.00
$ 750.00
$ 200.00
$ 58,535.88
$ 5,355.00
$ 300.00
$ 0.00
$ 5,655.00
$ 64,190.88
Tract No. 5451 (Warthan Creek Estates)
Total Parcels Phase I = 157 Units
Tract No. 5776 (Warthan Creek Estates) Phase II Currently Not Included:

Tract No. 5776 Phase II = 194 Units

ASSESSMENT COSTS
Tract No. 5451 (Phase I)
Assessment Cost $ 28,712.16 = $ 182.88 / Parcel
157 Parcels
TRACT NO. 5451
(Warthan Creek Estates).docx 11 Tax Year 2025-2026

EXHIBIT B

ENGINEER'S REPORT FOR THE

CITY OF COALINGA

LANDSCAPE AND LIGHTING DISTRICT
1993-1A
2025-2026 TAX YEAR Assessor's
AssessmentNo. Parcel No. Assessment Owner
II. Tract No. 5451 - Warthan Creek Estates Phase I
3157 083-381-01 S 182.88
3158 083-381-02S 182.88
3159 083-381-03S 182.88
3160 083-381-04S 182.88
3161 083-381-05S 182.88
3162 083-381-06S 182.88
3163 083-381-07S 182.88
3164 083-382-01S 182.88
3165 083-382-02S 182.88
3166 083-382-03S 182.88
3167 083-382-04S 182.88
3168 083-382-05S 182.88
3169 083-382-06S 182.88
3170 083-383-01 S 182.88
3171 083-383-02S 182.88
3172 083-383-03S 182.88
3173 083-383-04S 182.88
3174 083-383-05S 182.88
3175 083-383-06S 182.88
3176 083-384-01 S 182.88
3177 083-384-02S 182.88
3178 083-384-03S 182.88
3179 083-384-04S 182.88
3180 083-384-05S 182.88
3181 083-384-06S 182.88
3182 083-384-07S 182.88
3183 083-384-08S 182.88
3184 083-384-09S 182.88
3185 083-384-1 OS 182.88
3186 083-384-11 S 182.88
3187 083-391-01S 182.88
3188 083-391-02S 182.88
3189 083-391-03S 182.88
3190 083-391-04S 182.88
3191 083-391-05S 182.88
3192 083-391-06S 182.88
3193 083-391-07S 182.88
3194 083-391-08S 182.88
3195 083-391-09S 182.88
3196 083-391-10S 182.88
3197 083-391-11 S 182.88
3198 083-392-01S 182.88
3199 083-392-02S 182.88
3200 083-392-03S 182.88
3201 083-392-04S 182.88
3202 083-392-0SS 182.88

MUNOZ, CHRISTIAN O TIZNADO
MEDINA, SHAWN JACOB; TAYLOR, REBECCA DAWN

HOUGE, GREG
DAVISON, SPENCER C; DAVISON HANNA R WATSON

LOWELL L II

LOPEZ CUEVAS, YADIRA ELIZABETH

NOLASCO ERIKA G
RODRIGUEZ, MARTY J; RODRIGUEZ, MELISSA

BAGORIO, EVELYN

TANPRASERT, TOM

GOMEZ DANIELA
YEAGER KAITLYN ASHLEY; GILLETTE KOLBE JOSEPH

CELIS MARIA DOLORES

TICAS PABLO
ZUNIGA, JOEL R; ZUNIGA, ALEXIS G

AMBARAM RINA
RAMIREZ-CASILLAS RAMON; DERAMIREZ TERESA TERRIQUEZ
GONZALES LUIS E JR; ELIZALDE ZIBA

VOSS MICHAEL A & JOYCE M
MILANA TRIFONIO C JR (TRUSTEE); LAGUNILLA FATIMA

WALKER MANUEL & TONYA L

RAMIREZ, MONICA CORTES

JENESAISQUOI GENESIS BLISS

ALQADHI MOHAMED
FRAZIER, ALARIC DONHAM; FRAZIER, ALEXANDER

MORENO TREVINO REYNALDO JR

SEESE COTI MATTHEW & ALEXIS MICHELLE

VELASQUEZ ILLYSSA

ELIZALDE DANIJELA AXI

ESCOBAR FELICIA G

LUNA NICHOLAS R & TAYLOR R

WITT, WYATT DWAYNE
CONGRESS, LAWRENCE; CONGRESS, MARY ANN

ORNELAS JR, ANTONIO

CONYERS, KEITH

MORA CRISTIAN AYALA & ANA LAURA SALAS

PADILLA OSCAR O RUIZ

EWALU, ATABONG A

LORENZO, BEA SOFIA M
QUAYE, ERNEST; OSEI, GODFREY S

ESPINOZA, RAFAEL
WILLIAMS, DEVIN J T; WILLIAMS, ASHLYNNE N
GARCIA, ROBERTO; NAVARRO, BIANCA

LEVERY, KEITH

GOMEZ, HUGO FERNANDO

FERNANDEZ OCTAVIO
TCE3079 - Tract 5451 12 Tax Year 2025-2026
AssessmentNo.
3203
3204
3205
3206
3207
3208
3209
3210
3211
3212
3213
3214
3215
3216
3217
3218
3219
3220
3221
3222
3223
3224
3225
3226
3227
3228
3229
3230
3231
3232
3233
3234
3235
3236
3237
3238
3239
3240
3241
3242
3243
3244
3245
3246
3247
3248
3249
3250

EXHIBIT B

ENGINEER'S REPORT FOR THE

CITY OF COALINGA
LANDSCAPE AND LIGHTING DISTRICT 1993-iA
2025-2026 TAX YEAR
Assessor's
Parcel No.
083-392-06S
083-392-07S
083-392-08S
083-392-09S
083-392-10S
083-392-11 S
083-392-12S
083-392-13S
083-392-14S
083-392-15S
083-392-16S
083-392-17S
083-392-18S
083-392-19S
083-392-20S
083-392-21S
083-392-22S
083-393-01 S
083-393-02S
083-393-03S
083-393-04S
083-393-05S
083-393-06S
083-393-07S
083-393-08S
083-393-09S
083-393-1 OS
083-393-11 S
083-393-12S
083-393-13S
083-393-14S
083-393-15S
083-393-16S
083-393-17S
083-393-18S
083-393-19S
083-393-20S
083-393-21S
083-393-22S
083-394-01 S
083-394-02S
083-394-03S
083-394-04S
083-394-05S
083-394-06S
083-394-07S
083-394-08S
083-394-09S
Assessment
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88

CARMONA DAVID SHAWN & MISTY DAWN MAUL

RAMIREZ VICTOR & YESENIA

PERALTA NORMA

ONYEGBULA AGUGUA SAMUEL
CABRERA, CARLOS H ALVARADO; ALVARADO, YAZMIN A

MORENO, ALEXANDRA
SANCHEZ, JESUS LOPEZ; LOPEZ, SARA
VELAZQUEZ, FELIX E JIMENEZ; ORTIZ, JESSICA

MORA JOSE LUIS & CLAUDIA
BECERRA, ARTURO AGUILAR; RAZO LAURA A NAVARRO
ZARAGOZA, JUAN RODRIGUEZ; ROMO, MARIA D

GARZA STEPHEN & SARA MARIE

CHAVEZ RAFAEL FRANCISCO JR

SANCHEZ JORGE

ECHEAGARAY, DAVID ERNESTO

CENTENO ARTURO

VILLALPANDO ISMAEL
CASTANEDA J C HERNANDEZ; HERNANDEZ LOURDES
RAMIREZ, JOSE ANTONIO PENA; VALDEZ, EDITH JUAREZ

CORONA EMILIANO & ANTONIA
TCE3079 -Tract 5451 13 Tax Year 2025-2026
Owner

HERNANDEZ, JESUS SALVADOR BRAVO

HANS BALDEV & HARDEEP KAUR

CANTU GUILLERMO & VIRGINIA ARELLANO

KLINE LINDSAY

SINGH RAJINDERJIT

HARRIS, GAIL

SHAIBI ADEL ALI

TREVINO REYNALDO III

DENIS ESTEBAN

ALI MOHAMMED Q

SIGALA OCTABIANO & VICTORIA
MARROQUIN ALBERT JR; LANKFORD KRISTINA LEA

CRUZ, MARCOS RAMIREZ

MADDEN TERRANCE & MARITZA

PARKER ANGELA DAWN

CONTRERAS CESAR LOPEZ

AMOO ANDREWS
CHAVEZ, ANDREW I; CHAVEZ, NORMA
SOLORIO ALONSO M; SOLORIO MARIA G
SILALAHI, RAMELIA; REVOCABLE LIVING TRUST,
LOPEZ, ANDRES AGULLAR; MORALES, MARITZA PADILLA

HANS SACHREET
TAMAYO, SERGIO RODRIGUEZ; CASTRO, LAURA

MILLER CHERRY J
GUAJARDO RUBEN GARCIA JR; GUAJARDO DENISE D

RAMIREZ ROBERTO

CANO DAVID A

PHILLIPS KRISTOPHER LEE & BRIENNE NIKOL
AssessmentNo.
3251
3252
3253
3256
3257
3258
3259
3260
3261
3262
3263
3264
3265
3266
3267
3268
3269
3270
3271
3272
3273
3274
3275
3276
3277
3278
3279
3280
3281
3282
3283
3284
3285
3286
3287
3288
3289
3290
3291
3292
3293
3294
3295
3296
3297
3255
3254
3298

EXHIBIT B

ENGINEER'S REPORT FOR THE

CITY OF COALINGA
LANDSCAPE AND LIGHTING DISTRICT 1993-1A
2025-2026 TAX YEAR
Assessor's
Parcel No.
083-395-01 S
083-395-02S
083-395-03S
083-395-06S
083-395-07S
083-395-08S
083-395-09S
083-395-1 OS
083-395-11 S
083-395-12S
083-395-13S
083-395-14S
083-395-15S
083-395-16S
083-395-17S
083-395-18S
083-395-19S
083-395-20S
083-395-21 S
083-395-22S
083-395-23S
083-395-24S
083-395-25S
083-395-26S
083-395-27S
083-395-28S
083-395-29S
083-395-30S
083-395-31 S
083-395-32S
083-395-33S
083-395-34S
083-395-35S
083-395-36S
083-395-37S
083-395-38S
083-395'-39S
083-395-40S
083-395-41 S
083-395-42S
083-395-43S
083-395-44S
083-395-45S
083-395-46S
083-395-47S
083-395-49S
083-395-50S
083-396-01S
Assessment
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
182.88
Owner

CAZARES ANTONIO & ROSA CANTU

JULIANA DEVERA REYES LIVING TRUST

GARCIA JOHN B

CULBERTSON MALAREE L & KYLE C JONES

SOLORIO, LUIS ANTHONY
ZAVALA, ALFONSO; ZAVALA RAMIREZ, ANTONIA
MALDONADO GERARDO JR; DE LEON ERIKA BERENIZE
NUNEZ RODRIGUEZ, YULIANA M; CARO R, GLORIA V

LAGUNAS, RICARDO ACOSTA
BARRAGAN CLARISA M CUEVAS; ZAVALA I GUADALUPE
DENIZ CRYSTAL; RAMIREZ MAURO OMAR

REEDY, SHEREE H

RODRIGUEZ LYNDA
TUREGANO GEORGE C(TRUSTEE); VICTORIA CELESTE

LQADHI, EBRAHIM
GARCIA JR, BERNARDO M; TORRES, DONNA D

HAGGARD TRISTA S & CHRIS S
FONJOCK BERNARD NKE; BISONG PRISCILLA BAKO

AVILA ALEJANDRO & SILVIA

CULBERTSON RONALD D & LISA G
SERRANO ALFREDO MORENO; MORENO MONICA R DE

HERNANDEZ VIRGINIA CASTILLO

CONTRERAS KARINA
GARCIA, JOSE ENRIQUE; C GARCIA, ELIZABETH

RODRIGUEZ JOSE LUIS & BLANCA

NORWOOD CHRISTOPHER S
UDOKPUK ETIM 0

COWDEN CLINT & JOY

LEON RAMON R

ROCKWELL WEXELBLATT, SUZANNE ELIZABETH

ALANIS LUIS G LOPEZ

CAPOSINO CHARLES J & KAH C
HERNANDEZ JUAN M; TEIXEIRA SANDRA L

YLARDE RODRIGO R, JOCELYN C, JOSEPH & RACHEL

CENTURY DEVELOPMENT GROUP LLC

HASH JOSEPH E & MARINA CORTEZ

ESQUEDA JOSE JR

REYES ESTEBAN FLORES

CENTURY DEVELOPMENT GROUP LLC

UKPE ESSIEN

LUPO MICHAEL ANGELO II & JOANNE

LOFRANCO, MARY ROSE
RAMIREZ, ALBERTO O; RAMIREZ, MAYRA D
FLORES, JAY JUNIOR; GONZALEZ, MAGDALENA L G
LEON, ALEJANDRO; LEON, OSBALDO
SANCHEZ, MAX H; SANCHEZ, SAMANTHA M

SIEV DAN
TASI, LUPATI; TASI, ROCIO
TCE3079 -Tract 5451 14 Tax Year 2025-2026
AssessmentNo.
3299
3300
3301
3302
3303
3304
3305
3306
3307
3308
3309
3310
3311
3312
3313

ENGINEER'S REPORT FOR THE

CITY OF COALINGA
LANDSCAPE AND LIGHTING DISTRICT 1993-1A
2025-2026 TAX YEAR
Assessor's
Parcel No. Assessment
083-396-02S 182.88
083-396-03S 182.88
083-396-04S 182.88
083-396-05S 182.88
083-396-06S 182.88
083-396-07S 182.88
083-396-08S 182.88
083-396-09S 182.88
083-396-1 OS 182.88
083-396-11 S 182.88
083-396-12S 182.88
083-396-13S 182.88
083-396-14S 182.88
083-396-15S 182.88
083-396-16S 182.88
Owner

LAINEZ ERICK & TORRIE I
TORRES, JOSE H VALENZUELA; ARREOLA, EHIDI CABRERA
RUIZ RAMOS, DAMARYS I; CORDERO, WILLIAM

BRAZELTON CADY

HOO, JANE C

GARCIA, MACKENZIE ANN
OBAID, ABDUL GALIL AHMED; ALAMSI ALI MOHAMED

PONCE, ALFONSO RAFAEL

ROBLEDO JOSE LOPEZ
MARTINEZ, JUAN E; ELIAS, MARIA R VILLA DE
RAMIREZ ADRIAN M HERNANDEZ; HERNANDEZ MARISOL

LEAL, JOSE LUIS

GRIFFITH, CLARK

MOHAN VARINDER

OXBORROW, TYLER & MACKENZIE
$ 28,712.16 Tract No. 5451 -Warlhan Creek Estates Phase I TCE3079 - Tract 5451 15 Tax Year 2025-2026

EXHIBIT B
16 EXHIBIT C
00(')
-i,,.o Ol )> "Ur
o
-i,,.Z
oG".l .... )>
I l"'1
·•• l'JDTE •••
Tl11s map Is fnr Assessmanl IJINPD••s only
11 Is not to be amslrued · as patlra)lfng
/sgal ownership or dMslons of land for
purposes of zon,ng or subdivision lswSUBDIVIDED LAND IN POR. Sf:C. 4, @ d 11000· 1
6500' 6500'
G)s
8 @s I @s @s @sj@sl0sl@s
2 �I$ el$ $I$ .
�
:; CHABLIS
@ls 8
0 = 106
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ii
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134
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8 146
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RIESLING
®s I @s I @s I @ls I @s·I @)s I @)s' 1.@s
� �,�,�

PETITE SIRAH
eTS
146 I 144 I 143 •
@s I @s l@s'
LUC ILL_!; .... -
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� 47,49• ....
- .....

Warthan Meadows - Tract No. 5451 • Plat Bk. 77, Pgs. 82.-35 @) i 11/0'!J/07
i
., R., 15 E.1 M.D.B. & M. Tax Rate Area 083-39
i:! OHARDONNA Y
-
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AVE. � 8\llblllil_
� Assessor's Ma
· County of Fresno, Calif.

NOTE -Assessor's
Assessor's
Black
Parcel
Numbers
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In
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EXHIBIT C
17 Exhibit "A"
Engineer's Report
City of Coalinga
Landscape & lighting Maintenance District No. 1993-iA (Coalinga) Ill. Tract No. 5339 (Dorothy Allen Estates)
A. Maintenance Cost

1. Landscaping/Irrigation

2. Water and City Meters

3. Electrical

4. Incidentals
a. Legal
b. Engineering
c. District Administration
TOTAL TRACT NO. 5339

ENGINEER'S CALCULATIONS
--·-·-�---�----
Tract No. 5339 (Dorothy Allen Estates)
Total Number Regular Parcels = 75
Total Number of Multiple Parcels = 1
$ 10,706.00
$ 8,000.00
$ 3,000.00
$ 200.00
$ 750.00
$ 200.00
$ 22,856.00
APN 070-130-48S - Assessment No. 3156 - 3.46 Ac.

3.46 Ac+ 0.2199 Ac Unit = 15.7344 Units
75 + 15.7344 = 90.7344
Total Equivalent Units = 90.7344 Units

ASSESSMENT COSTS
Assessment Cost $ 18,892.50
75 Parcels
Assessment Cost $ 3,960.50
Multiple Unit = 15.7344 Units
TRACT NO. 5339
Dorothy Allen Estates.docx 18
= $ 251.90 I Unit
= $ 251.90 I Unit
Tax Year2024-2025
EXHIBIT "B"

ENGINEER'S REPORT FOR THE

CITY OF COALINGA
LANDSCAPE AND LIGHTING DISTRICT 1993-1A
2025-2026 TAX YEAR
Assessor's
Parcel No. Assessment Owner
Ill. Tract No. 5339 - Dorothy Allen Estates
3080 070-140-01S 251.90
3081 070-140-02S 251.90
3082 070-140-03S 251.90
3083 070-140-04S 251.90
3084 070-140-05S 251.90
3085 070-140-06S 251.90
3086 070-140-07S 251.90
3087 070-140-08$ 251.90

ANDRADE ELIAS

LOPEZ JAIME
ZUNIGA EDUARDO; ZUNIGA KARLA G

JOHNSON WANDA R

QUINTANILLA, LETICIA

BERLUND, JUDY

CANO ARTURO & MARIA ROSARIO

CASILLAS LUIS ERNESTO & MARIA DEJESUS

HORN CALLIE M
JURADO KENNY RUANY CRUZ; VIVEROS GENEVIEVE J
MENDEZ RITO PIMENTEL; PIMENTEL STEPHANIE
FINSTER ANDREW CHRISTOPHER; JAEHN ASHLEY E

WILDER BONNIE MARIE & CRAIG EUGENE
IBARRA STEPHANIE RAMIREZ; WILSON MICHAEL LEE

SALAZAR JANET ALYSSIA
QUIJADA MARIA J; HOULE TRACY SCOTT JR

VALENCIA ANTONIO III & TINA LOUISE

GARCIA JOSE ENRIQUE MARTINEZ

BARROTERAN ILENE B
PADILLA JUAN C BECERRA; BECERRA ESMERALDA
SHELTON CODY VINCENT; MOLINA ELIDA ALFARO

RAMIREZ FRANK FERNANDO

ROJAS RICARDO
RAMIREZ JANETH; RAMIREZ MARCOS & ERNESTINA

ELLIOTT JAMES R & LAURIE A
ARREDONDA LUIS A CAMPANA; CAMPANA VIRGINIA

CHAVEZ-BARAJAS ERNESTO

EARLS SANDRA LOUISE
3088 070-140-09S 251.90
3089 070-140-10S 251.90
3090 070-140-11S 251.90
3091 070-140-12S 251.90
3092 070-140-13S 251.90
3093 070-140-14S 251.90
3094 070-140-15S 251.90
3095 070-140-16S 251.90
3096 070-140-17S 251.90
3097 070-140-18S 251.90
3098 070-140-19S 251.90
3099 070-140-20S 251.90
3100 070-140-218 251.90
3101 070-140-228 251.90
3102 070-140-23S 251.90
3103 070-140-24S 251.90
3104 070-140-25S 251.90
3105 070-140-26S 251.90
3106 070-140-27S 251.90
3107 070-140-28S 251.90
3108 070-140-29S 0.00
3109 070-130-01S 251.90
3110 070-130-028 251.90
3111 070-130-038 251.90
3112 070-130-04S 251.90
3113 070-130-05S 251.90
3114 070-130-06S 251.90
3115 070-130-07S 251.90
3116 070-130-0BS 251.90
3117 070-130-09S 251.90
3118 070-130-1 OS 251.90
3119 070-130-11 S 251.90
3120 070-130-12S 251.90
3121 070-130-138 251.90

COALINGA CITY OF

GABRIEL ALISSA Y
EARLS, KELLEN C; EARLS, YASMIN C

BARRERA LIZBETH M

GARCIA, VICTOR M

URIBE, MARIA MERSEDES

ZUNIGA JORGE L & STACI J

FLORES EVAN DANIEL

ARTHURTON ROBERT MICHAEL & TRACIE LEE
DAVIS, JOSHUA M; DAVIS, KIMBERLEE N

MILLER SAMANTHA
LOPEZ EVELINA GARCIA; GARCIA ANDRES

REDDING RONALD M & SUZANNE

ESPINOZA JOSE MIGUEL AREVALO
TCE3079 -Tract 5339 19 Tax Year 2025-2026
3122
3123
3124
3125
3126
3127
3128
3129
3130
3131
3132
3133
3134
3135
3136
3137
3138
3139
3140
3141
3142
3143
3144
3145
3146
3147
3148
3149
3150
3151
3152
3153
3154
3155
3156
EXHIBIT "B"

ENGINEER'S REPORT FOR THE

CITY OF COALINGA
LANDSCAPE AND LIGHTING DISTRICT 1993-1A
2025-2026 TAX YEAR
070-130-14S
070-130-15S
070-130-16S
070-130-17S
070-130-18S
070-130-19S
070-130-20S
070-130-21S
070-130-22S
070-130-23S
070-130-24S
070-130-25S
070-130-26S
070-130-27S
070-130-28S
070-130-29S
070-130-30S
070-130-31 S
070-130-32S
070-130-33S
070-130-34S
070-130-35S
070-130-36S
070-130-37S
070-130-38S
070-130-39S
070-130-40S
070-130-41 S
070-130-42S
070-130-43S
070-130-44S
070-130-45S
070-130-46S
070-130-47S
070-130-48S
$
251.90
251.90
251.90
251.90
251.90
251.90
251.90
251.90
251.90
251.90
251.90
251.90
251.90
251.90
251.90
251.90
251.90
251.90
251.90
251.90
251.90
251.90
251.90
251.90
251.90
251.90
251.90
251.90
251.90
251.90
251.90
251.90
251.90
251.90
3,963.50
22,856.00

ANDRADE TRINO

CASTRO ANGEL

MARTIN JASON LEE & TRISTIN KAY

MURILLO ZEFERINO

MORENO ELIBERTO ESPINOZA
GOMES, KRISTEN; GOMES, MATTHEW
ROJAS, JASON B; ROJAS, JAMIE LYNN
DAHL, RYAN A; DAHL, SARA M

PRICE DAVID & KIMBERLY M

RODRIGUEZ CHRISTINA
HAMES, BRADLEY; HAMES, GENA

MAGDALENO CARLA KAY
RHODES, JULIA; HURT, DENNIS W

PUGA ABEL OROZCO & SANDRA OROZCO
MARTINEZ-GARCIA JORGE; MARTINEZ BRENDA M

OUDNEY KESTER J

JIMENEZ ADAM

OROZCO KELSEY RAE KUKUNAOKALA

WALKER JOSHUA & SARAH E

PRICE GREGORY A
FILIPE, GERARD; FILIPE, GAIL

ARGUELLO RYAN DEAN & DANA JO

GRISHABER MARTIN & MARYLOU
MEALY ARIEL TULEEA PEREZ; CORPUS F PEREZ
HORN, WILLIAM B; HORN, MICHELLE M

APPLETON JACK & ERICA C

CERVANTES DIANA

NG KAM CHUEN (TRUSTEE)
LEON ISMAEL A RODRIGUEZ; RODRIGUEZ MARIA DJ

MARROQUIN REINALDO & NERIDA LOPEZ

JOHNSON KYLE EDDIE

TORRES JOSE LUIS GONZALEZ

ROMERO DAVID ANTONIO & IVONNE

AZURDIA KATIE J

RAIN LLC
Ill. Tract No. 5339 - Dorothy Allen Estates
TCE3079 - Tract 5339 20 Tax Year 2025-2026
21 846P0401-E EXHIBIT C
22 WHEN RECORDED MAIL TO:

City of Coalinga
155 W. Dur1An Avenue
Coalinga, CA 93210
ATTN: Sean Brewer
RESOLUTION NO. 4279

NOW THEREFORE, IT IS RESOLVED AND ORDERED, AS FOLLOWS:

Resolution No. 4279

Page 2 ends

AYES:

NOES
ABSTAIN:

ABSENT:

APPROVED:
_________________________________
Nathan Vosburg, Mayor
City of Coalinga
ATTEST :
_________________________________
Shannon Jensen, City Clerk
City of Coalinga
TCE3076 3 Tax Year 2025-2026
I, Shannon Jensen, City Clerk of the City of Coalinga, do hereby certify that the foregoing assessment roll together with the assessment diagram of the City of Coalinga, Landscape and Lighting Maintenance District No. 1993-1A (Coalinga) concurrently herewith was filed with me on the _17th____day of __July__, 2025.

City Clerk of the City of Coalinga, California
By:

Shannon Jensen, City Clerk, Resolution No.

I, Shannon Jensen, City Clerk of the City of Coalinga, do hereby certify that the foregoing assessment roll together with the assessment diagram of the City of Coalinga, Landscape and Lighting Maintenance District No. 1993-1A (Coalinga) concurrently herewith was approved and confirmed by the City Council on the __17___day of _July____, 2025. By adoption of Resolution No. .

City Clerk of the City of Coalinga, California
By:

Shannon Jensen, City Clerk, City of Coalinga
I, Nathan Vosburg, Mayor of the City of Coalinga, do hereby certify that the foregoing assessment roll together with the assessment diagram of the City of Coalinga, Landscape and Lighting Maintenance District No. 1993-1A (Coalinga) concurrently herewith was approved and confirmed by the City Council on the 17th day of July, 2025. By adoption of Resolution No. ____________ Mayor for the City of Coalinga, California
By:

Nathan Vosburg, Mayor

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Approval of the City Manager Employment Agreement Meeting Date: Thursday, July 17, 2025
From: Sean Brewer, Interim City Manager
Prepared by: Mario Zamora, City Attorney
I. RECOMMENDATION:

II. BACKGROUND:

III. DISCUSSION:

IV. ALTERNATIVES:

V. FISCAL IMPACT:

ATTACHMENTS:

File Name Description
NoAttachments Available

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Approve Bid Award to Optimized Investment Partners, LLC and Authorize the Interim City Manager to Execute a Professional Services Agreement for Investment Advisory and Managerment Services
Meeting Date: Thursday, July 17, 2025
From: Sean Brewer, Interim City Manager
Prepared by: Mai Vang, Financial Services Director
I. RECOMMENDATION:

Interim City Manager and Financial Services Director recommends that the City Council:
1) Receive a Presentation of Investments 101 by Optimized Investment Partners (Attachment A); 2) Award bid to Optimized Investment Partners;
3) Approve a professional services agreement with Optimized Investment Partners, LLC (Attachment B) for investment advisory and management services for an initial three-year period effective July 17, 2025, through June 30, 2028; and
4) Authorize the Interim City Manager to execute the agreement and any subsequent term extension amendments provided for under the Agreement contingent upon satisfactory performance by the consultant.

II. BACKGROUND:

The City of Coalinga has historically invested its surplus cash in LAIF and United States Treasury. For several years this conservative strategy worked well because market interest rates were so low. It provided complete liquidity while providing some interest earnings. Over the last few years, market interest rates have risen dramatically. To take advantage of changes in the investment market, staff have been reviewing its various options related to a more active investment strategy.

On May 5, 2025, the City issued a Request for Proposals (RFP for Investment Advisory Services) soliciting proposals from qualified investment advisory firms to provide prudent investment advice for the City’s idle cash and outline policies for maximizing the efficiency of the City’s cash by achieving its primary investment objectives of safety, liquidity, and reasonable yield.

III. DISCUSSION:

During the solicitation period, five (5) proposals were received from: 1) Optimized Investment Partners, LLC (OIP); 2) Meeder Public Funds; 3) Clearwater Advisors; 4) Garcia Hamilton & Associates; and 5) Chandler Asset Management. The proposals were carefully evaluated by City staff and the City’s MunicipalAdvisor, Wulff, Hansen & Co., based on experience, qualifications, and other relevant factors. Proposed costs and fees were also evaluated to ensure they were in line with current market rates for the services to be provided.

Of the five firms who submitted proposals, City staff interviewed OIP and Chandler Asset Management, whose proposals were ranked the highest by staff based on their experience, qualifications, and potential ability to best meet the City’s current and future needs.

After conducting interviews, staff determined that OIP is best suited to meet the City’s current and future needs based on their demonstrated expertise, municipal investment market knowledge, and reasonable fees for services. OIP provided highly positive references, has an in-depth investment market understanding, and has experience providing investment advisory services to other agencies of similar size to the City of Coalinga.

OIP will perform investment advisory and/or management services, including but not limited to advising or managing the City’s investment portfolio, evaluating market risk and developing strategies that minimize the impact on the portfolio, and providing the City with various other investment advisory services in order to maximize returns on the City’s investments as further described in Attachment A to Attachment B.

The services that Optimized Investment Partners provides are unique in the industry. Their scope of services includes: cash-flow modeling; investment policy review/drafting; monthly cash account review; quarterly investment reporting; daily investment advice; unlimited virtual meetings with staff; and general investment advisory services.

The investment strategies currently being considered will be a multi-year laddering approach and will take advantage of the higher interest rates currently available.

The City will be entering into a custodialagreement with an authorized bank in the near future to hold the investment cash before and after investments are purchased. This third-party relationship guarantees an appropriate system of checks and balances to ensure the safety of our investments. Optimized Investment Partners will not hold or maintain any control over the City’s cash. They willadvise and recommend investments that are compliant with our investment policy. An authorized broker-dealer list will be utilized by City staff to ensure timely availability and execution of investments.

Recently, the Financial Services Director spoke with the Finance Director of the City of Lemoore regarding their experience with Optimized Investment Partners. The City of Lemoore Finance Director confirmed that OIP has fully fulfilled allcontractual obligations and expressed satisfaction with their services, noting positive performance and professional relationship. Additionally, the City’s MunicipalAdvisor contacted the City Manager of the City of Suisun City regarding their experience with Optimized Investment Partners, who also spoke highly of Optimized Investment Partners.

OIP is a California based company from the San Diego region that serves cities and special districts. OIP is comprised of highly skilled staff with extensive municipal finance experience. OIP specializes in assisting small to medium size municipalities in California with optimizing their investment portfolios. OIP currently has 21 clients with totalassets under management of $470 million. OIP’s approach to optimizing the City’s returns on its investments will include rigorous cash flow modeling and monthly reviews of cash balances to ensure sufficient liquidity necessary for daily operations.

The fees for OIP services will be based on the amount of assets under management (AUM) and is set at a flat rate of 0.10% (10 basis points) for AUM, which encompasses all investments in custodialaccounts, pooled accounts, and other investment-related accounts, excluding City checking account balances. There are no additional fees or reimbursement costs associated with any additional services required by the City that are related to investment management.

OIP's services differ substantially from traditional municipal investment advisors:

Their custom cash flow modeling uniquely integrates all of the City’s funds, the City's budgets, Capital Improvement Plans, and cyclical revenue patterns into the investment strategy. This proactive approach identifies significantly more investable funds compared to competitors who rely on clients to determine cash availability.

OIP provides active cash management by analyzing allcash positions monthly, including existing investments with Zion Bank. This maximizes investment potential while ensuring liquidity needs are met.

Per review with legalcounsel, the City Attorney has expressed no opposition to any aspects of the proposed engagement with Optimized Investment Partners. The City Attorney finds the procurement approach legally sound and has raised no concerns. The City willalso have an option to terminate the agreement at any time, should the Consultant’s performance or return on investments fall below the City’s expectations.

The Evaluation was based on the weighted criteria:

Criteria Weight
Public agency experience 30%
Investment strategy & understanding 25%
Cost of services 20%
Reporting and compliance tools 15%
References 10%
Due to the marginal difference in scores, staff interviewed the two parties of interest and the total score was weigthed for both Proposal (70%) and Interview (30%).

IV. ALTERNATIVES:

Decline to 1) Receive a Presentation of Investments 101 by Optimized Investment Partners (Attachment A); 2) Award the bid to Optimized Investment Partners; 3) Approve a professional services agreement with Optimized Investment Partners, LLC (Attachment B) for investment advisory and management services for an initial three-year period effective July 17, 2025, through June 30, 2028; and 4) Authorize the Interim City Manager to execute the agreement and any subsequent term extension amendments provided for under the Agreement contingent upon satisfactory performance by the consultant V. FISCAL IMPACT:

If the Council would like to proceed with authorizing the Interim City Manager and Financial Services Director’s to engage in an agreement for investment advisory services with Optimized Investment Partners, Optimized Investment Partners willactively manage the City’s cash surplus which willensure monthly value with cash management, taking advantage of market opportunities to improve future yields, and to appropriately ladder the investment portfolio to ensure resiliency and consistent revenue into the future. They willalso help to ensure that the City stays in compliance with the California government code.

By contracting Optimized Investment Partners for investment advisory services, it is anticipated that they will generate $103,000 in revenue per month for the first 12 months. Their fee is approximately $2,500 per month.

This is a projected positive net fiscal impact of $100,500 per month. The fee is subject to change based upon the fluctuations of the amount of assets under management (AUM) and is set at a flat rate of 0.10% (10 basis points) as specified in the advisory contract.

ATTACHMENTS:

File Name Description
City_of_Coalinga_Investments_101_OIP_Presentation_-_July_2025.pdf Attachment A - Presentation 20250717_-_Agreement_For_Professional_Services_and_fee_schedule_- Optimized_Investment_Partners-City_of_Coalinga.pdf
Attachment B - Optimized Investment
Partners Agreement
City_of_Coalinga_RFP_Response_for_Investment_Advisory_Services_-_OIP.pdf RFP response from OIP 20250505_-_City_of_Coalinga_RFP_Investment_Advisory_Services.pdf RFP for Investment Advisory Services INVESTMENTS 101

PRESENTATION
1 Agenda
Investment Requirements
The OIP Advantage
Interest Revenue Projections
Goals for the City of Coalinga
The OIP Process
FAQ
2 Government agencies must comply with California Government Code (GC Section 53600) CITY OF COALINGA’S INVESTMENT REQUIREMENTS

INVESTMENT OF SURPLUS

REPORTING
Quarterly report to the governing body outlining cash assets invested, investment types, purchases, sales, market conditions, and affirming agency projection of sufficient cash availability to meet operating needs. (GC Section 53607) ANNUAL INVESTMENT POLICY UPDATE (GC SECTION 53646)

PRUDENT INVESTOR STANDARD
Trustees shall act with care, skill, prudence, and diligence. (GC Section 53600.3)

REQUIREMENTS SAFEGUARDS
Safety of Principal, Liquidity, and Yield (GC Section 53600.5) 3 Provide Annual Investment Policy Review and Recommendations for Updates

TRANSPARENT QUARTERLY REPORTING

COMPREHENSIVE CASH FLOW MODELING AND LADDERING STRATEGY

ANNUAL INVESTMENT POLICY REVIEW AND ADOPTION

INVESTMENT OF LIQUID FUNDS
OIP’S VALUE ADDED SERVICES
Prepare City Council Agenda Items, Staff Reports, and Quarterly Reports Perform an Initial Historical Analysis and Cash Flow Model, Provide Monthly or Twice Monthly Review, and Daily Investment Monitoring

EDUCATIONAL PRESENTATIONS
Deliver Investments 101 and On-Going Support in Municipal Fund Management Provide Active Cash Management and Optimize Investment Performance While Maintaining Sufficient Liquidity

COMPLIANCE
Ensure and Maintain Regulatory Compliance with All Applicable Government Codes and Standards 4 COMMON APPROACH

INVESTMENT MANAGEMENT APPROACHES

THE OIP ADVANTAGE
Cash flow modeling and cash management that utilizes
more funds for the investment portfolio and honors
liquidity needs.

Reporting and compliance included with our service.

Safer, provides budgetary resiliency, and optimizes
yields.

A customized approach that incorporates budgets and
CIP Programming.

Government expertise.

Passive: Most of the money is in
checking. Some funds invested in county
or state investment pools. Liquid, but
low yields. Exposes the portfolio to
interest rate risks.

Active: Somewhat diverse over a 5-year
period, cookie-cutter, impersonal and
out-dated.
5 An optimized laddering strategy secures the best available rates while keeping funds productive until needed, ensuring stability in budgeted interest income.

Liquid investments are highly sensitive to market fluctuations. Locking in rates with appropriate tools and time horizons provides more predictable and guaranteed returns.

THE OIP ADVANTAGE: KEY POINTS

BUDGETARY RESILIENCY

REDUCING INTEREST RATE RISK
Tailored investment strategies based on the City’s unique cash flow needs allows for optimized returns and honors liquidity needs.

ACTIVE MANAGEMENT
6 PERFORMANCE IMPACT FOR THE CITY OF COALINGA
* B a s e d o n o r i g i n a l p r o j e c t i o n s , s u b j e c t t o c h a n g e b a s e d o n c u r r e n t i n t e r e s t r a t e s a n d a r e n o t a g u a r a n t e e o f f u t u r e r e t u r n s .

WITHOUT OIP WITH OIP IMPROVEMENT
PROJECTED YEAR 1
INTEREST REVENUE $159,000 $1,332,000 $1,173,000
PROJECTED YEAR 2
INTEREST REVENUE $46,000 $1,264,000 $1,218,000
7 OIP TO PERFORM AN IN-DEPTH REVIEW AND MODERNIZATION OF THE CITY’S INVESTMENT POLICY

APPROVAL OF CONTRACT
EVALUATE THE CITY’S EXISTING CUSTODY ACCOUNT TO ENSURE

COMPETITIVE PRICING AND BEST-IN-CLASS SERVICES

GOALS FOR THE CITY OF COALINGA
8 DEVELOP COMPREHENSIVE CASH FLOW MODEL
Step 1
OIP assists City staff with
confirming or establishing
custodial/trust and
broker/dealer accounts.

Step 2

THE OIP PROCESS
Create strategic
investment plan that
outlines initial portfolio
structure. Receive
approval from the City.

Meeting is held with OIP,
broker/dealer and your
team to purchase
investments.

Step 3
9 OIP actively monitors all
accounts and provides
monthly or bi-monthly
recommendations.

Continuous
Management
HOW DOES OIP FREE UP CITY STAFF’S TIME?
HOW DOES OIP KEEP THE CITY’S MONEY SAFE?
WHAT IS CASH FLOW MODELING AND CASH MANAGEMENT?
HOW IS OIP DIFFERENT FROM OTHER INVESTMENT ADVISORS?
FAQ
OIP produces monthly or quarterly reports, staff reports, and investment policies and revisions, and relieves City staff of the burden of staying informed in the government investment landscape.

OIP utilizes high quality investments, optimized laddering, and checks and balances.

OIP analyzes historical data, budgets, and current data to strategize, minimizing idle cash.

OIP delivers individualized, first-class, service standards, and a customized approach which is backed by extensive government expertise.
10 THANK
YOU!
11 Important Disclosures
Investment Advisory Status
Optimized Investment Partners, LLC (“OIP”) is a registered investment advisor with the U.S. Securities and Exchange Commission (SEC). The views expressed herein reflect OIP’s opinions as of the date of this presentation and are subject to change without notice. This material does not constitute an offer to buy or sell any securities.

Projections and Forward-Looking Statements
Any references to financial outcomes, interest rates, or market conditions are for illustrative purposes only and should not be interpreted as guarantees. Projections are based on current assumptions and are subject to change. Actual results may vary due to market fluctuations and other unforeseen factors.

Investment Risks
Investing involves risk, including the potential loss of principal. Past performance does not guarantee future results. Economic conditions, market volatility, and changes in investment strategy may significantly impact performance. Fixed income investments carry risks including interest rate, credit, and market risk—particularly in environments with rising interest rates.

Performance Reporting
Performance figures are presented gross of advisory fees and include reinvested dividends. Advisory fees, if applied, will reduce overall performance. Benchmark and index performance shown does not reflect transaction costs, custodial fees, or advisory fees.

Legal and Advisory Disclaimer
This presentation is for informational purposes only and should not be considered specific investment, legal, or tax advice. Opinions expressed are based on current market conditions and may change at any time. Information may become outdated or superseded without notice. 12 1

AGREEMENT FOR PROFESSIONAL SERVICES

TO PERFORM INVESTMENT ADVISORY SERVICES
This AGREEMENT is entered into this ___ day of July, 2025, by and between the City of Coalinga, a municipal corporation (“CITY”) and OPTIMIZED INVESTMENT PARTNERS, LLC. (“Optimized” OR “ADVISER”).

RECITALS
A. The City desires for Investment Adviser to provide non-discretionary Investment Advisory services related to the City’s investment portfolio for investment of surplus funds to achieve preservation of capital and maintain appropriate levels of liquidity at market yields.

B. The City does not have the personnel able and/or available to perform the services required under this agreement and therefore, the City desires to contract for advisory services to accomplish this work.

C. The Adviser warrants to the City that it has the licenses, qualifications, and experience to perform the services under this Agreement.

D. The City desires to contract with the Adviser to perform the services as described in Attachment A “The Proposal.”
NOW, THEREFORE, based on the foregoing recitals, the City and the Adviser agree as follows:

1. CONSIDERATION AND COMPENSATION
A. As partial consideration, ADVISER agrees to perform the work listed in the SCOPE OF SERVICES, attached as Attachment A “The Proposal.”
B. As additional consideration, ADVISER and CITY agree to abide by the terms and conditions contained in this Agreement.

C. As additional consideration, CITY agrees to pay ADVISER for ADVISER’s services, based on “Compensation” as reflected in Attachment A “The Proposal,” unless otherwise specified by written amendment to this Agreement. City Manager is authorized to allow an additional amount not to exceed twenty percent (20%) of the total estimated amount under this Agreement.

D. No additional compensation shall be paid for any other expenses incurred, unless first approved by the Finance Director or his/her designee.

E. ADVISER shall submit monthly invoices to CITY. CITY shall pay ADVISER all uncontested amounts set forth in ADVISER’s invoice within 30 days after it is received. 2 2. SCOPE OF SERVICES.

A. ADVISER will perform the services and activities set forth in the SCOPE OF SERVICE attached hereto as Attachment A “The Proposal” and incorporated herein by this reference.

B. Except as herein otherwise expressly specified to be furnished by CITY, ADVISER will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space, and facilities necessary or proper to perform and complete the work and provide the professional services required of ADVISER by this Agreement.

C. Optimized’s attendance or participation at any publicly noticed meeting (in addition to the one virtual meeting included in the scope of services section), whether such participation is in person, digital, video and/or telephonic (e.g., City Council, Planning Commission, Public City Board, other), as requested by Client is in addition to stated compensation schedule (Additional Task) and will be billed at the professional services (hourly) fees as shown on Attachment A “The Proposal,” Exhibit 1.

D. Optimized’s services outlined and described herein are advisory services only. Any decisions or actions taken or not taken by Client and affiliates, are deemed to be based on Client’s understanding and by execution of this Agreement, acknowledgement that Optimized’s services are advisory only and as such, cannot be relied on as to the results, performance and conclusions of any investment or project that Client may or may not undertake as related to the services provided including any verbal or written communications by and between the Client and Optimized. Client acknowledges that Optimized's use of work product is limited to the purposes contemplated within this Agreement.

Optimized makes no representation of the work product's application to, or suitability for use in, circumstances not contemplated by the scope of work under this Agreement

3. PAYMENTS. For CITY to pay ADVISER as specified by this Agreement, ADVISER must submit a monthly invoice to CITY in accordance with the schedule of compensation incorporated in Attachment A “The Proposal.” For the convenience of OPTIMIZED’s clients, we offer a secure ACH payment method.

Bank account information provided on a separate form after contract execution. Services will be invoiced monthly at Consultant’s standard billing rates, as shown on Attachment A “The Proposal,” Exhibit 1. In addition to professional services (hourly) fees, invoices will include reimbursement for out-of-pocket expenses such as travel and mileage (provided that there shall be no overnight travel without the Client’s prior approval and that mileage shall be reimbursed at the current IRS mileage reimbursement rate), professional printing, conference calls, and delivery charges for messenger and overnight packages at actual cost. Unless otherwise agreed to in advance, out-of-area travel, if any, requires advance funding of flights and hotel accommodations. All standard deliverables will be provided electronically. No additional out-of-pocket expenses are assumed unless specifically requested by Client. The first monthly invoice will be generated after investment recommendations have been approved by Client and funds have been invested. Fees will not be charged on assets in City checking (i.e., demand deposit) accounts. Fees are charged on the ending monthly custodial bank balance, assets invested in certificates of deposit, and pooled account assets including cash and investments, as reported by the custodial bank, broker/dealers, other banks, and pooled account administrators. Optimized will submit an invoice calculated monthly with a statement provided.
3 4. TIME OF PERFORMANCE. The services of the ADVISER are to commence upon receipt of a notice to proceed from the CITY and shall continue until all authorized work is completed to the City’s reasonable satisfaction, in accordance with the schedule incorporated in Attachment A “The Proposal”, unless extended in writing by the CITY.

5. FAMILIARITY WITH WORK. By executing this Agreement, ADVISER represents that ADVISER has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.

6. LIMITATION OF DAMAGES. In the event Optimized is found liable for any violation of duty, whether in tort or in contract, damages shall be limited to the amount Optimized has received from Client.

7. KEY PERSONNEL. ADVISER’s key person assigned to perform Investment Advisory services under this Agreement is David Bilby. ADVISER shall not assign other persons to be in charge of the work contemplated by this Agreement without the prior written authorization of the City.

8. TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire pursuant to Attachment A “The Proposal”, unless earlier termination occurs under Section 12 of this Agreement, or this Agreement is extended in writing in advance by both parties.

9. CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by ADVISER and CITY.

The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties.

10. TAXPAYER IDENTIFICATION NUMBER. ADVISER will provide CITY with a Taxpayer Identification Number.

11. PERMITS AND LICENSES. ADVISER will obtain and maintain during the term of this Agreement all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.

12. TERMINATION.

A. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause.

Notice will be in writing at least 30 days before the effective termination date.

B. ADVISER may terminate this Agreement. Notice will be in writing at least 30 days before the effective termination date.

C. In the event of such termination, the ADVISOR shall cease services as of the date of termination, and all finished or unfinished documents, data, drawings, maps, and other materials prepared by ADVISER shall, at City’s option, become City’s property, and ADVISER will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination. 4 D. CANCELLATION PERIOD. If a copy of Optimized’s ADV brochure has not been provided at least 48 hours prior to the signing of this document, the City is afforded a five-day cancellation option.

13. INDEMNIFICATION.

A. ADVISER shall indemnify, defend with counsel approved by CITY, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, and cost of every nature resulting from ADVISER's negligent or wrongful performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT, regardless of CITY’S passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the CITY.

B. The requirements as to the types and limits of insurance coverage to be maintained by ADVISER as required by Section 18, and any approval of said insurance by CITY, is intended to and will limit or qualify the liabilities and obligations otherwise assumed by ADVISER pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification.

14. ASSIGNABILITY. This Agreement is for ADVISER’s professional services. ADVISER’s attempts to assign the benefits or burdens of this Agreement without City’s written approval are prohibited and will be null and void.

15. INDEPENDENT CONTRACTOR. CITY and ADVISER agree that ADVISER will act as an independent contractor and will have control of all work and the manner in which is it performed.

ADVISER will be free to contract for similar service to be performed for other employers while under contract with CITY. ADVISER is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct ADVISER as to the details of doing the work or to exercise a measure of control over the work means that ADVISER will follow the direction of the CITY as it relates to the end results of the work only.

16. AUDIT OF RECORDS.

A. ADVISER agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement. ADVISER agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement. ADVISER further agrees to maintain such records for a period of three (3) years following final payment under this Agreement.

B. ADVISER will keep all books, records, accounts and documents pertaining to this Agreement separate from other activities unrelated to this Agreement.
5 17. CORRECTIVE MEASURES. ADVISER will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement. ADVISER will be given a reasonable amount of time as determined by the City to implement said corrective measures. Failure of ADVISER to implement required corrective measures shall result in immediate termination of this Agreement.

18. INSURANCE REQUIREMENTS.

A. The ADVISER, at the ADVISER’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies:

1. If ADVISER has employees, Workers Compensation Insurance as required by law. The Adviser shall require all subcontractors similarly to provide such compensation insurance for their respective employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the CITY at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against the CITY, its officers, agents, employees, and volunteers for losses arising from work performed by the CONTRACTOR for City.

2. General Liability Coverage. The ADVISER shall maintain commercial general liability insurance in an amount of not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit.

3. Automobile Liability Coverage. The ADVISER shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the ADVISER arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence.

4. Professional Liability Coverage. Professional liability insurance appropriate to the Adviser’s profession. This coverage may be written on a “claims made” basis and must include coverage for contractual liability. The professional liability insurance required by this Agreement must be endorsed to be applicable to claims based upon, arising out of or related to services performed under this Agreement. The insurance must be maintained for at least 3 consecutive years following the completion of Adviser’s services or the termination of this Agreement.

During this additional 3-year period, Adviser shall annually and upon request of the City submit written evidence of this continuous coverage.

B. Endorsements. Each general liability, automobile liability and professional liability insurance policy shall be issued by a financially responsible insurance company or companies eligible and authorized to do business in the State of California, or which is approved in writing by City.

C. The ADVISER shall provide certificates of insurance with original endorsements to the CITY as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the CITY on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the CITY at all times during the term of this Agreement. 6 D. Failure on the part of the ADVISER to procure or maintain required insurance shall constitute a material breach of contract under which the CITY may terminate this Agreement pursuant to Section 11 above.

19. USE OF OTHER ADVISERS. ADVISER must obtain CITY’s prior written approval to use any Advisers while performing any portion of this Agreement. Such approval must include approval of the proposed Advisers and the terms of compensation. ADVISER must obtain CITY’s prior written approval to using any Advisers (other than David Bilby or Robert Michalik) while performing any portion of this Agreement.

20. FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE. The acceptance by the ADVISER of the final payment made under this Agreement shall operate as and be a release of the CITY from all claims and liabilities for compensation to the ADVISER for anything done, furnished or relating to the ADVISER’S work or services. Acceptance of payment shall be any negotiation of the CITY’S check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by the CITY shall not constitute, nor be deemed, a release of the responsibility and liability of the ADVISER, its employees, sub-Advisers and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by the CITY for any defect or error in the work prepared by the Adviser, its employees, sub-Advisers and agents.

21. NOTICES. All communications pertaining to this Agreement to either party by the other party will be deemed made when received by such party at its respective name and mailing or email address as follows and receipt of communication is acknowledged in writing or by email:

City: City of Coalinga
155 West Durian Avenue
Coalinga, CA 93210
(559) 935-1533, ext. 143
Attention: Sean Brewer
Interim City Manager
Adviser: Optimized Investment Partners, LLC.
2212 Carol View Drive, 103
Cardiff, CA 92007
(619) 324-9531
Attention: Robert Michalik, COO
Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. All notices, requests, demands, and other communications which may be required under this Agreement shall be in writing and shall be deemed to have been received when transmitted; if personally delivered, if transmitted by telecopier, electronic or digital transmission method, upon transmission; if sent by next day delivery to a domestic address by a recognized overnight delivery service (e.g., Federal Express), the day after it is sent; and if sent by certified or registered mail, return receipt requested, upon receipt. In each case, notice shall be sent to the principal 7 place of business of the respective party. Either party may change its address by giving written notice thereof to the other in accordance with the provisions of this paragraph.

22. INTERPRETATION. This Agreement was drafted in and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in San Diego County.

23. ENTIRE AGREEMENT; AMENDMENTS AND WAIVERS. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written. This Agreement contains the entire agreement between the parties relating to the transactions contemplated hereby and any and all prior discussions, negotiations, commitments and understanding, whether written or oral, related hereto are superseded hereby. No addition or modification of any term or provision of this Agreement shall be effective unless set forth in writing signed by both parties. No waiver of any of the provisions of this Agreement shall be deemed to constitute a waiver of any other provision hereof (whether or not similar), nor shall such waiver constitute a continuing waiver of such provisions unless otherwise expressly provided. Each party to this Agreement has participated in its drafting and, therefore, ambiguities in this Agreement will not be construed against any party to this Agreement.

24. LIMIT OF SCOPE OF WORK. All services are provided by Optimized Investment Partners, LLC. (Optimized). Optimized is registered with FINRA through IARD as a registered investment adviser.

Optimized is also registered with the United States Securities and Exchange Commission (SEC). Those personnel of Optimized providing Investment Advisory services are registered as investment advisors pursuant to the requirements of the state of California. Optimized is a registered investment advisor under the rules and laws of the State of California. Optimized is not a registered broker/dealer under the Securities Exchange Act of 1934 and does not provide broker/dealer services subject to those laws and the regulations thereunder. Optimized provides investment advisor and other services only in those jurisdictions where it is legally permitted to operate.

25. TITLE AND CAPTIONS. Titles and captions contained in this Agreement are inserted only as a matter of convenience and for reference and in no way define, limit, extend, or describe the scope of this Agreement or the intent of any provision herein.

26. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.

27. EXPIRATION OF PROPOSAL FOR SERVICES. If this Agreement is not fully executed by the parties within thirty (30) days from the date of this letter, this proposal shall expire.

28. SEVERABILITY. If any term or provision of this Agreement shall be deemed invalid or unenforceable, the remainder of this Agreement shall not be affected thereby, and each remaining term and provision of this Agreement shall be valid and in force to the fullest extent permitted by law.

29. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions 8 described herein. This Agreement may be modified by written amendment with signatures of all parties to this Agreement. City Manager, or designee, may execute any such amendment on behalf of CITY.

30. ASSIGNMENT. Neither this Agreement nor any of the rights or obligations hereunder may be assigned by either party without the prior written consent of the other party.

31. SUCCESORS & ASSIGNS. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors and assigns.

32. ACCEPTANCE OF ELECTRONIC SIGNATURES. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature.

33. COUNTERPARTS. This Agreement may be executed in one or more counterparts, each of which constitutes an original, and all of which together constitute one and the same instrument. The signature of any person on a telecopy of this Agreement, or any notice, action or consent taken pursuant to this Agreement shall have the same full force and effect as such person's original signature.

34. FORCE MAJEURE. Should performance of this Agreement be delayed or deemed impossible due to fire, flood, explosion, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties’ control, then the Agreement will immediately terminate without obligation of either party.

35. TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided.

36. FURTHER ACTIONS. The parties agree to execute such additional documents and take such further actions as may be necessary to carry out the provisions and intent of this Agreement.

37. CONFIDENTIALITY. Each of the parties agrees not to disclose this Agreement or any information concerning this Agreement to any persons or entities, other than to their attorneys and accountants, or as otherwise may be required by law.

38. ATTORNEY’S FEES. The parties hereto acknowledge and agree that each will bear his or its own costs, expenses, and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled.

39. STATEMENT OF EXPERIENCE. By executing this Agreement, ADVISER represents that it has demonstrated trustworthiness and possesses the quality, fitness, and capabilities to perform the Agreement in a manner satisfactory to CITY. ADVISER represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private Advisers, and experience in dealing with public agencies all suggest that ADVISER is capable 9 of performing the proposed contract and has a demonstrated capability to deal fairly and effectively with and to satisfy a public City.

40. OWNERSHIP OF DOCUMENTS. It is understood and agreed that the City shall own all documents and other work product of the Adviser, except the Adviser’s notes and workpapers, which pertain to the work performed under this Agreement. The City shall have the sole right to use such materials in its discretion and without further compensation to the Adviser, but any re-use of such documents by the City on any other project without prior written consent of the Adviser shall be at the sole risk of the City.

Documents belonging to the City shall be transmitted to the City immediately and without delay upon any termination of this Agreement.

41. DISCLAIMER. Optimized’s investment advisory services and work product, which may include but is not limited to pro forma analysis and tax projections, are projections only. Actual results may differ materially from those expressed in the analysis performed by Optimized due to the integrity of data received, market conditions, economic events and conditions, and a variety of factors that could materially affect the data and conclusions. Client’s reliance on Optimized’s analysis must consider the foregoing.

Any material conflicts of interest have been disclosed within this Agreement.

IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written.

CITY:

City of Coalinga
By: ____________________________
Name: Sean Brewer
Title: Interim City Manager
Date: ____________________
ADVISER:

Optimized Investment Partners, LLC.

By: ______________________________
Name: Robert Michalik
Title: COO
Date: ____________________
10 Attachment A (Proposal)
June 24, 2025
Sean Brewer
Interim City Manager
155 West Durian Avenue
Coalinga, CA 93210
Re: Proposal (Attachment A) for Investment Advisory Services to the City of Coalinga Dear Mr. Brewer:

Optimized Investment Partners, LLC (“Optimized”), is pleased to present this proposal (Attachment A) to the City of Coalinga (“Client” or “City”) to provide investment advisory services related to the City’s surplus funds portfolio to achieve preservation of capital and maintain appropriate levels of liquidity at market yields.

Optimized Investment Partners was formed for one reason. To serve you. Our president and CEO has been working in local government investments for over 19 years. He identified a huge disparity in the investment advisory industry. The larger agencies were offered more opportunities for services than smaller ones. Smaller agencies have been virtually ignored even though it’s the smaller agencies that don’t have the staffing resources to manage the diverse set of responsibilities required.

I. BACKGROUND AND OBJECTIVE
OPTIMIZED will provide specified professional investment advisory services consistent with California government code section 53600 as detailed in the scope of services section below. As a fiduciary to your City, Optimized will place preservation of capital as our top priority, while ensuring appropriate levels of liquidity for day-to-day operations. We will seek to earn market yields once the first two priorities have been achieved.

II. SCOPE OF SERVICES
OPTIMIZED proposes the following scope of work to assist Client with investment advisory services. Please note that the prospective assignment that OPTIMIZED proposes to provide are advisory in nature. OPTIMIZED will be making specific investment recommendations. None of OPTIMIZED's staff will act in a capacity as an elected official, an appointed official, as staff, or serve in a "designated" position.

1. Provide investment advisory services for all surplus funds identified by Optimized and Client in compliance with Government Code Section 53600 and other applicable government codes, local municipal codes, charters, and policies

2. Build a comprehensive cash-flow model to enhance liquidity management and increase the amount of funds invested in the investment portfolio

3. Investment Policy review and consulting

4. Provide general investment education to City Staff and Officials 11 5. Prepare reports of monthly/quarterly transactions

6. Monitor the credit of investment securities in the portfolio for compliance with the City’s Investment Policy

7. Perform interest revenue projections as needed for analysis

8. If requested, deliver one virtual public presentation to a commission, special committee, or governing body (e.g. City Council, Board of Directors) of the City

9. As requested, assist with other compliance and audit review requirements as related to OPTIMIZED services, and/or attend publicly noticed City meetings.

III. SCHEDULE AND REQUIRED DATA
Optimized is prepared to commence work upon receipt of an executed Agreement. Client will promptly provide Optimized with project data requested, including three (3) years of cash transaction detail.

Days 1-7
⮚ Kickoff meeting to discuss and confirm schedule
⮚ Custodial account setup
⮚ Broker/Dealer account setup
⮚ Pool(s) account(s) setup
Days 7-14
⮚ Portfolio recommendations
⮚ Trade execution with Client broker/dealer
IV. COMPENSATION/TERM
Consultant shall receive compensation, including authorized reimbursements, for Services rendered under this Agreement at the rates set forth below. Contract will be in force for an initial three (3) years, with the option to extend twice via one (1) year extension(s).

Investment Advisory Annual Fee Schedule
Contract Year Annual Fee Basis – Assets Under Management Year 1 Fiscal Year Ending
June 30, 2026
10 basis points Ending Monthly Custodial Bank Balance and Collateral Accounts*
Year 2 Fiscal Year Ending
June 30, 2027
10 basis points Ending Monthly Custodial Bank Balance and Collateral Accounts*
Year 3 Fiscal Year Ending
June 30, 2028
10 basis points Ending Monthly Custodial Bank Balance and Collateral Accounts*
Year 4 Fiscal Year Ending
June 30, 2029
10 basis points Ending Monthly Custodial Bank Balance and Collateral Accounts*
Year 5 Fiscal Year Ending
June 30, 2030
10 basis points Ending Monthly Custodial Bank Balance and Collateral Accounts*
*Based on the ending monthly custodial bank balance, assets invested in certificates of deposit, and pooled account assets including cash and investments, as reported by the custodial bank, broker/dealers, other banks, and pooled account administrators. Optimized will submit an invoice calculated monthly with a statement provided (Example: $30 million ending balance would be invoiced at $30 million * 0.0010= $30,000/12 = $2,500 monthly).
12 To the extent alternative assignments are requested, compensation for requested Additional Tasks (defined below) will be based on hours spent at OPTIMIZED’s billing rates as shown on “Exhibit 1.” V. NON-DISCRETIONARY
This contract does not grant discretionary power to Optimized, or its representatives, and the contract will not be assigned by Optimized without the consent of the Client. Optimized must secure client permission prior to effecting securities transactions for the Client in the client’s broker-dealer account(s).
13 Exhibit 1
Optimized Investment Partners, LLC.
2025 City Fee Schedule
Professional Services
President & CEO $350.00/hour
Senior Project Manager $250.00/hour
Project Analyst / Project Research $150.00/hour
Clerical Support $ 75.00/hour
● Additional Expenses
In addition to professional services (labor fees):
1) Out-of-pocket expenditures, such as travel and mileage, professional printing, and delivery charges for messenger and overnight packages will be charged at cost.
2) If Optimized retains Third Party Vendor(s) for Client (with Client’s advance approval), fees and cost will be billed to Client at

1.1X (times) fees and costs.
3) Consultant’s attendance or participation at any public meeting, in addition to 1 included virtual meeting in scope of services, whether such participation is in person, digital, video and/or telephonic (e.g., City Council, Planning Commission, Public City Board, other) requested by Client and are beyond those specifically identified in the Scope of Work will be billed at the professional services (hourly) fees as shown on this “Exhibit 1.” ● Charges for Court/Deposition/Expert Witness-Related Appearances Court-related (non-preparation) activities, such as court appearances, depositions, mediation, arbitration, dispute resolution and other expert witness activities, will be charged at a court rate of 1.5 times scheduled rates, with a 4-hour minimum.

Rates shall remain in effect until December 31, 2025.

May 29
th
, 2025
Mai Vang
Financial Services Director
City of Coalinga
155 W Durian Avenue
Coalinga, CA 93210
Dear Ms. Vang,
Optimized Investment Partners, LLC is pleased to submit our proposal in response to the City of Coalinga’s Request for Proposal for Investment Advisory Services issued on May 5, 2025.

With expertise in municipal investment management, OIP is uniquely positioned to provide prudent investment advisory services for the City’s investment portfolio. We understand your objectives of safety, liquidity, and reasonable yield, and excel at maximizing cash efficiency while maintaining compliance with California Government Codes and the City’s Investment Policy.

From our perspective, the City of Coalinga has three potential avenues: firstly, attempting to manage investments internally, a route that may be limited by the absence of specialized expertise and dedicated resources; secondly, engaging a traditional advisor firm, which may provide generic solutions that fall short of effectively addressing the distinct complexities of managing public funds; or thirdly, opting for an innovative industry disruptor like Optimized Investment Partners, that brings fresh perspectives and tailored strategies to meet the City’s distinctive investment needs.

Thank you for considering our proposal. Optimized Investment Partners looks forward to the opportunity to work with you and contribute to the success of the City of Coalinga.

Sincerely,
Robert Michalik
Chief Operations Officer
Optimized Investment Partners, LLC
[email protected]
(619) 324-9531
www.optimizedip.com
Response to RFP for Investment Advisory Services
2 COVER PAGE

COVER PAGE
Response to
The City of Coalinga’s
RFP for Investment
Advisory Services
Submitted by Optimized Investment Partners, LLC
COO & Registered Investment Advisor: Robert Michalik | Email: [email protected] Phone (619) 324-9531 | Address: 2212 Carol View Dr. #103 Cardiff, CA 92007 | www.optimizedip.com Response to RFP for Investment Advisory Services
3 TABLE OF CONTENTS
COVER PAGE ..................................................................................................2 TABLE OF CONTENTS..................................................................................3 EXECUTIVE SUMMARY............................................................................... 4 FIRM QUALIFICATIONS AND PERSONNEL.......................................... 4 INVESTMENT PHILOSOPHY AND STRATEGY ......................................8 PRICING STRUCTURE.................................................................................14 CLIENT REFERENCES.................................................................................17 SAMPLE REPORTS..................................................................................... 20 FORM ADV AND FINANCIALS................................................................. 21 ATTACHMENT A: RESUME FOR DAVID BILBY ..................................22 ATTACHMENT B: RESUME FOR ROBERT MICHALIK...................... 24 ATTACHMENT C: SAMPLE PORTFOLIO REPORT............................. 26 ATTACHMENT D: FORMS ADV...............................................................48 Response to RFP for Investment Advisory Services
4 EXECUTIVE SUMMARY
Describe your firm’s capabilities and interest in serving the City.

Optimized Investment Partners (OIP) specializes exclusively in investment advisory services for California municipalities. Founded by a former municipal Finance Director with 20+ years of experience, we understand governmental operations from the inside.

KEY CAPABILITIES AND BENEFITS
✔ SPECIALIZED EXPERTISE: OIP was founded by a former municipal Finance Director/Treasurer with over 20 years of municipal finance experience. We bring unique understanding of governmental operations and cash flows that conventional investment firms lack.
✔ PROVEN RESULTS: We serve 20 California municipalities with $460 million in assets under management, consistently activating 30-50% in idle funds to increase revenue without compromising safety.
✔ FINANCIAL IMPACT: Our analysis of the City of Coalinga’s portfolio indicates potential for substantial interest income improvement while protecting against projected interest rate declines.
✔ RISK PROTECTION: OIP provides a comprehensive solution that protects against market volatility while optimizing investment income—creating budgetary certainty in an uncertain economic environment.

Our founder's 20+ years of municipal finance experience spans across multiple aspects of municipal finance and government operations. This gives us unparalleled insight into governmental operations. Unlike conventional advisors whose expertise lies primarily in investment products, we intimately understand municipal budgeting cycles, operational constraints, and cash flow patterns because we've been in your position.

OIP represents the exciting future of municipal investment management. We are a rapidly expanding firm founded in 2022 that has quickly established itself as a transformative force in the industry. In just 3 years, we've grown to manage $460 million in assets across 20 California municipalities, with accelerating growth each quarter. We combine the agility and innovative spirit of a forward-thinking company with deep municipal expertise that conventional investment firms with outdated strategies simply cannot match.

Response to RFP for Investment Advisory Services
5 Three factors demonstrate our commitment to municipal clients:
• Rapid expansion to $460 million in assets under management since 2022 • Perfect client retention rate, with no client departures since founding • Flexible 30-day termination clause that demonstrates our confidence By partnering with OIP during our dynamic growth phase, the City of Coalinga gains both the personalized attention of a specialized firm and the momentum of a rising industry leader that's redefining municipal investment management.

We are confident that the City of Coalinga will benefit from our specialized municipal expertise and proven track record in activating idle funds. Our innovative cash flow modeling and active cash management approaches will transform your investment portfolio, generating meaningful new revenue without compromising safety or liquidity. As prudent fiduciaries of the City's funds, we will take pride in our responsibility and are deeply committed to supporting the City of Coalinga's mission of providing services to your community. The City’s success is our success, and we look forward to serving as trusted partners in your financial future.

FIRM QUALIFICATIONS AND PERSONNEL
Detail experience with municipal clients, bios of key staff, and organizational structure.

EXPERIENCE WITH MUNICIPAL CLIENTS. OIP was established to revolutionize municipal investment portfolio management through innovative cash flow modeling and customized laddering strategies. Our founder, David Bilby, developed this approach during his tenure as Finance Director/Treasurer for the City of Chula Vista, where he transformed a $400 million portfolio by implementing sophisticated cash flow modeling and active cash management, innovative methods that activated over $100 million in previously idle funds, dramatically increasing the City's investment revenue.

When traditional investment advisors showed resistance to adopting these proven techniques, David recognized a critical opportunity to transform the municipal investment landscape. Driven by the knowledge that his methods could generate millions in additional revenue for public agencies across California, he left government service in 2021 to establish Optimized Investment Partners. OIP was founded with a clear purpose: to bring this innovative, revenue-generating approach to municipalities that were underserved by conventional investment advisors stuck in outdated practices.

Response to RFP for Investment Advisory Services
6 Today, we proudly serve 20 California municipalities, with combined assets of $460 million. From small special districts with $2 million in assets to cities managing over $70 million, each client benefits from our intimate understanding of governmental operations and cash flows—an understanding that only comes from having walked in your shoes.

What sets OIP apart from other advisory firms is our intimate understanding of governmental operations and cash flows, resulting in additional investment revenue while reducing overall portfolio risk. Unlike conventional advisors who often wait for clients to dictate available funds, we proactively analyze cash flows to identify untapped investment potential.

By choosing OIP, you are not just selecting an advisor; you are partnering with a team that intimately understands the unique challenges and opportunities of municipal finance and is personally committed to your community's financial success.

KEY STAFF
DAVID BILBY, FOUNDER, PRESIDENT, AND CHIEF EXECUTIVE OFFICER. David brings over 20 years of municipal finance experience, including direct management of municipal investment portfolios ranging from $50 million to $400 million. As former Finance Director/Treasurer for the City of Chula Vista, he managed a portfolio of $400 million and has overseen numerous public financings totaling over $1 billion. His expertise spans investments, budgeting, municipal debt management, accounting, asset management, and public/private partnerships.

David is an SEC-registered investment advisor (Series 65). He is authorized to provide investment advisory services in California. See Attachment A for David’s resume.

ROBERT MICHALIK, EXECUTIVE VICE PRESIDENT, AND CHIEF OPERATIONS OFFICER. Robert is a seasoned executive leader with over 25 years of experience optimizing business operations for large organizations including J.P. Morgan Chase, Caliber Home Loans, and First American. He has managed teams of up to 300 employees worldwide and effectively overseen operating budgets exceeding $14 million. Robert has a proven history of success in both internal and external audits.

Robert is an SEC-registered investment advisor (Series 65). He is authorized to provide investment advisory services in California. See Attachment B for Robert’s resume.

Response to RFP for Investment Advisory Services
7 ORGANIZATIONAL STRUCTURE. OIP operates with a team of 5 members located throughout California, providing personalized service to each client. Our organizational structure includes:
• CEO (David Bilby) – Leading investment strategy and client relationships • COO (Robert Michalik) – Managing operations and compliance • Marketing Director – Overseeing brand strategy and client communications • Senior Investment Analyst – Prepares investment performance reports for internal and client use
• Client Service Associate – Processes administrative tasks, client onboarding, document management
To enhance our service delivery, we maintain strategic relationships with:
• A network of trusted broker/dealers who provide competitive pricing and access to a wide range of investment opportunities
• A premier custodial bank that offers secure safekeeping of assets and efficient transaction processing
This extended structure ensures we can provide comprehensive investment services while maintaining the highest standards of security and compliance for our municipal clients.

Response to RFP for Investment Advisory Services
8 INVESTMENT PHILOSOPHY AND STRATEGY
Explain your approach to managing public funds.

OIP's investment philosophy and approach to managing public funds are centered on three core strategies:
✔ CASH FLOW MODELING: We utilize historical data and projected capital projects and expenses to forecast cash flow to optimize investment portfolios. Our approach minimizes idle cash and maintains optimal cash investment while ensuring liquidity for daily operations. Our detailed cash flow models maximize earnings without compromising the availability of funds when needed.

VALUE TO THE CITY: Cash Flow Modeling typically activates 30-50% more investable funds than conventional, standardized methods. For example, our analysis for the City of Lemoore identified $54 million in checking accounts that could be strategically invested, increasing annual earnings from $774,000 to $3,500,000.

Without a cash flow model, finance teams often rely on spreadsheets, guesswork, or back-of-the-envelope tracking to plan investments. Our dynamic cash flow modeling services frees staff to focus on other priority tasks while delivering superior investment outcomes. This approach saves valuable internal labor hours, significantly improves decision quality, and optimizes return on investment—all without requiring additional City resources or personnel.
✔ STRATEGIC LADDERING: OIP takes a disciplined approach with optimized laddering strategies that balance risk and return, enhance liquidity, and maximize long-term performance. We spread maturities over a five-year period, aligning investment maturities with the City’s cash flow needs. This strategy provides critical cash infusions when operations require more liquidity while keeping the maximum amount actively invested.

VALUE TO THE CITY: Our strategic laddering methodology provides dual benefits in any interest rate environment. During falling rate periods, longer-maturity positions in the ladder shield the portfolio from immediate yield declines. Conversely, during rising rates, regularly maturing positions can be reinvested at progressively higher yields. This balanced approach delivers stable, predictable cash flows that significantly enhance budgetary planning and provides resilience against market volatility, allowing the City to maintain reliable investment income regardless of economic conditions.

Response to RFP for Investment Advisory Services
9 ✔ ACTIVE CASH MANAGEMENT: We believe that how much you keep invested is more important than what you invest in. Unlike common industry practices, OIP incorporates a comprehensive monthly or twice monthly portfolio review to ensure alignment with your objectives, adjusting liquid investments based on cash flow needs, which puts the maximum amount of funds to work. This proactive approach to cash management often reveals substantial amounts of underutilized funds that traditional advisors miss, creating significant additional revenue without increasing risk.

VALUE TO THE CITY: Our active management delivers measurable results—for the City of Cotati, we increased annual earnings from $297,000 to $491,000 despite ongoing capital expenditures. By activating previously idle funds, we generate substantial new revenue from assets the City already owns, delivering exceptional ROI on your advisory fee. This approach maximizes existing resources rather than requiring new funding sources.

CITY OF COALINGA’S INVESTMENT STRATEGY ANALYSIS
OIP completed a thorough review of the City of Coalinga’s cash balances from February 2025 bank statements. At that time, the investment portfolio had approximately $5.2 million invested with maturity dates within the year, approximately $1.4 million in LAIF, and approximately $2,600 in a money market account. The City had the remaining $26.3 million in a checking account. OIP recommends a more diversified laddering strategy to significantly reduce interest rate risk and create additional budgetary resiliency.

COALINGA'S INVESTMENT REVENUE OPPORTUNITY Based upon the City of Coalinga's estimated cash balance of $30 million and OIP's estimated checking account balance of $2 million, our investment strategies are projected to generate $1,092,000 in interest income over the next 12 months. We recommend allocating approximately 70% to long-term investments and 30% to shorter-term investments, to be confirmed through OIP’s detailed cash flow analysis. Given current interest rates as of May 27, 2025, and anticipated interest rate fluctuations, we conservatively estimate, we conservatively estimate the City can safely budget for $982,800 of the projected interest income of $1,092,000. This represents a $905,209 annual budgetary improvement from the City's Adopted Fiscal Year 2024-2025 Budget of $77,591 in Interest Earned, achieved through better utilization of existing assets.

Response to RFP for Investment Advisory Services
10 This comparison chart demonstrates the dramatic difference our approach can deliver for a City with approximately $30 million in total cash. Through our specialized cash flow modeling expertise, we can safely activate 93% of available funds compared to conventional advisors who typically ignore 30-50% of the cash balance due to outdated practices. Our comprehensive analysis identifies these untapped resources and puts them to work generating revenue without compromising safety or liquidity.

This isn't just an incremental improvement; it's a transformative approach that creates substantial new revenue streams without requiring tax increases, service cuts, or additional resources. By understanding the unique rhythms of municipal cash flows in ways conventional firms cannot, we unlock financial potential others consistently miss, delivering results that meaningfully impact your community's financial health for years to come.

STRATEGIC BENEFITS: The City of Coalinga currently holds $26.3 million in checking accounts earning minimal interest. The City’s substantial liquid position provides flexibility to implement an optimized investment strategy immediately. With the Federal Reserve signaling potential rate cuts ahead, current conditions present an opportune time to establish longer-term positions that can capture today's yields while providing protection against future rate declines. Without seizing this opportunity, the City is exposed to a high degree of interest rate risk.

OIP's laddering approach transforms idle cash into structured investments that provide predictable income streams while maintaining necessary liquidity for operations. This strategy creates portfolio stability that supports reliable budget planning regardless of changing market conditions.

Response to RFP for Investment Advisory Services
11 SCOPE OF SERVICES REQUIREMENTS

1. Develop and implement sound investment strategies within state law and the City's Investment Policy.

At OIP, we develop customized sound investment strategies that maximize returns while adhering to all regulatory and compliance requirements. OIP has conducted a thorough analysis of the City’s Investment Policy and relevant regulations and will ensure full compliance while optimizing performance through our innovative cash flow modeling, strategic laddering approaches, and cash management strategies.

2. Manage the City's portfolio with discretionary authority.

OIP offers complete portfolio management with discretionary authority, making timely investment decisions on your behalf while maintaining transparency and regular communication.

3. Provide monthly/quarterly/annual reporting of City funds.

We provide comprehensive performance reports monthly, quarterly, and annually, featuring detailed analyses of economic conditions, portfolio composition, sector allocation, returns, weighted average maturity, duration, and compliance status. We go beyond standard reporting by drafting your staff reports and Council memorandums, saving your team valuable time while ensuring City leadership receives the precise information needed to understand portfolio performance.

4. Attend meetings with City staff, City Council, and other public meetings as needed.

OIP representatives are available to attend meetings virtually as needed to review portfolio performance, discuss strategy adjustments, and address questions from staff and Council members. We prioritize these opportunities to build trust and demonstrate accountability to elected officials and the public.

5. Perform due diligence on broker/dealers and manage relationships with approved trading partners.

We conduct thorough due diligence on all broker/dealers before engagement, reviewing their financial stability, regulatory standing, transaction capabilities, and pricing competitiveness. We maintain relationships with multiple qualified broker/dealers to ensure optimal execution and competitive pricing.

Response to RFP for Investment Advisory Services
12 6. Annually review and recommend updates to the City's Investment Policy.

OIP will conduct annual reviews of your Investment Policy, identifying opportunities for improvement based on changing market conditions, regulatory updates, and evolving best practices. We provide specific recommendations for policy amendments that enhance flexibility, safety, or returns within the regulatory framework.

7. Provide secure online account access for authorized City personnel.

We assist in obtaining seamless access to your investment information by coordinating with custodial banks to ensure all authorized City staff receive proper credentials and training for their online platforms.

8. Assist with audit-related questions and documentation as required.

OIP provides comprehensive support during the annual audit process, preparing investment-related documentation, responding to auditor inquiries, and ensuring all portfolio information is accurately represented. Our detailed record-keeping streamlines the audit process, reducing staff burden.

9. Answer questions from staff and provide general guidance in related areas.

Our team is readily available to answer staff questions and provide guidance on investment-related matters, serving as an extension of your financial team. We offer educational resources, personalized explanations, and timely responses to ensure City staff feel supported and informed in their financial decisions. Our CEO enjoys discussing non-investment related municipal finance topics with our clients at no additional cost.

10.Coordinate with the City's third-party brokers for safekeeping of securities.

OIP coordinates seamlessly with your third-party brokers and custodians for security safekeeping, ensuring proper settlement of trades, accurate accounting, and efficient reconciliation. We verify that all securities are properly held in the City's name and that custodial arrangements comply with best practices for security and control.

11.Assist the City with cash flow/maturity analysis.

Cash flow modeling is a key component of OIP's strategy. We create detailed cash flow models using historical data, upcoming budgets and capital improvement projects, and utilize our experience with municipal finance to develop effective investment strategies. Our approach includes a precise maturity analysis that strategically ladders investments over five years, providing cash infusions exactly when the City needs it. OIP’s carefully calibrated maturity structure balances liquidity Response to RFP for Investment Advisory Services
13 requirements with risk management, ensuring your funds remain actively working for you for the maximum possible duration—transforming idle cash into productive assets that generate substantial returns without compromising operational needs.

12.Provide credit analysis of investment instruments in portfolio and the creditworthiness of financial institutions.

We focus on high-credit-quality investments to protect government funds. Our team conducts ongoing creditworthiness assessments of all financial institutions and securities in your portfolio, promptly identifying potential concerns before they impact portfolio safety.

13.Evaluate market risk and develop strategies that minimize the impact on the portfolio and maximize the portfolio's performance.

We assess market risks by calculating the probability of investment success and use a laddering strategy to manage interest rate fluctuations. We do not heavily rely upon interest-rate forecasting in our portfolio management strategy. Our laddering strategy aims to shield our clients from substantial declines in interest rates while enabling reinvestment in higher yields as rates increase.

14.Establish an appropriate performance benchmark.

OIP revolutionizes performance benchmarking by focusing on what truly matters: total investment revenue generation rather than relative index comparisons. While traditional advisors obsess over marginally outperforming the BofA Merrill Lynch 1-3 Year US Treasury Index, our approach recognizes that unlocking idle cash delivers far greater financial impact than small yield differentials. Performance benchmarks are less relevant than how much money is kept in the active portfolio. OIP advocates for a more client-specific benchmark aligned with the City’s investment policy, combining traditional benchmarking with a measurement of portfolio utilization, revealing opportunities that conventional advisors miss. The City’s investment policy will ultimately drive the risk tolerance and therefore a more meaningful and accurate assessment of the projected performance of the portfolio.

15.Provide advice and recommendations to buy and sell appropriate investment securities on non-discretionary basis.

OIP is available to provide non-discretionary investment advice, offering recommendations on security selection and timing while leaving final decisions in your hands. OIP will also provide investment advisory services on a discretionary basis.

Response to RFP for Investment Advisory Services
14 16.Provide City with various other investment advisory services and education workshops as needed.

We are committed to providing ongoing education as part of our service package. OIP includes educational presentations to City staff, Council members, and committees to ensure everyone understands market conditions, investment strategies, and portfolio performance.

PRICING STRUCTURE
Provide a complete fee schedule, including flat fees, asset-based fees, hourly rates, and any reimbursable costs.

For the City of Coalinga, our fee is 0.10% (10 basis points) of assets under management (AUM), billed monthly. AUM encompasses all investments in custodial accounts, pooled accounts, and other investment-related accounts, excluding the City’s checking account balances. Our fee covers all advice related to investment portfolio management, investment reporting, compliance, investment policy updates, and virtual training/meetings, ensuring comprehensive guidance at no additional costs beyond the stated fee. There are no additional expenses or reimbursements except for travel costs if in-person meetings are requested.

Hourly rates do not apply to any of the work that our company performs within the scope of normal business. There are no additional expenses or reimbursements except for travel costs if in-person meetings are requested.

Our fee schedule below identifies the fee rate based upon the City’s anticipated portfolio size of $30 million.

OIP will submit an invoice calculated monthly with a statement provided (Example: $30 million ending balance would be invoiced at $28 million (excluding approximately $2 million from the City’s checking account) * 0.0010= $28,000/12 = $2,333 monthly). Fees are billed monthly based on the actual end-of-month AUM and will fluctuate accordingly to reflect the City’s real-time portfolio size.

Assets Under Management (AUM) Fee Rate
$20 Million to $34.9 Million 0.10% (10 bps)
Total Estimated Annual Fee $28,000
Response to RFP for Investment Advisory Services
15 Our AUM-based fee structure directly aligns our interests with the City’s financial success.

This model incentivizes OIP to actively manage your portfolio, minimize idle cash, and continuously optimize investment results. Unlike competitors who may utilize flat fees that can lead to outdated "set it and forget it" management styles, our compensation grows only when we successfully increase your actively invested funds and returns. This creates a true partnership where both the City and OIP benefit from diligent portfolio management and superior performance.

BEYOND INVESTMENT ADVISING
OIP delivers exceptional value through innovative, hands-on support that extends far beyond traditional investment advisory services. Our comprehensive approach includes administrative support, direct coordination with financial institutions, and consistent communication of financial strategies—all while ensuring interest-optimizing delivery of services. This integrated approach saves City staff significant time, allowing them to focus on core operations.

Our comprehensive services include:
• Annual Investment Policy Review and Updates
• Maintenance of Regulatory Compliance with All Applicable Government Codes and Standards
• Comprehensive Cash Flow Model Analysis (Including Budgets, CIP Projects, and Historical Cash Data)
• Active Cash Management
• Educational Presentations to City Staff, City Council, and/or Committees • Transparent Investment Reports
• Staff Reports and Council Memorandums

SERVICE TIMELINE
Phase 1: Initial Assessment and Cash Flow Analysis (Week 1) • Comprehensive review of current investment portfolio, cash positions, and historical cash flow patterns
• Analysis of Investment Policy and identification of optimization opportunities • Development of preliminary cash flow model based on historical data, budget, and CIP program
• Initial meeting with City staff to understand specific goals and constraints • Educational Presentations to City Staff, City Council, and/or Committees as needed
Response to RFP for Investment Advisory Services
16 Phase 2: Strategy Development and Approval (Week 2)
• Finalization of detailed cash flow model incorporating City input • Creation of customized investment strategy based on cash flow analysis • Development of portfolio laddering structure aligned with projected cash needs • Presentation of comprehensive strategy to City leadership for approval Phase 3: Implementation (Week 2-3)
• Restructuring of portfolio according to approved strategy • Establishment of reporting systems and schedules
• Set up broker/dealer relationships if needed
• Training session with City staff on new procedures and reporting Phase 4: Ongoing Management (Monthly or Twice a Month)
• Monthly or twice a month review of portfolio performance and cash positions • Adjustments to strategy based on updated cash flow projections • Investment of maturing securities and new funds according to strategy • Regular communication with City staff on portfolio status Phase 5: Quarterly Reporting and Assessment
• Comprehensive monthly or quarterly portfolio analysis and performance reporting • Presentation to City leadership and/or Council as requested • Evaluation of strategy effectiveness and recommendations for adjustments • Update of cash flow models based on actual results and new projections This innovative service model is fully included in our advisory engagement at no additional cost, providing maximum value while removing administrative burdens.

Furthermore, while other advisors may offer differing service levels to clients of various sizes based upon assets under management, OIP believes in delivering the same worldclass service to each of its clients regardless of portfolio size. We don't provide premium service only to our largest clients – every municipality deserves the full benefit of our expertise and attention.

We offer a 30-day out clause that puts control in the City’s hands. This flexibility ensures we consistently deliver value and earn your trust monthly. Despite this option, we've maintained a 100% client retention rate—proof of our commitment to excellence.

Response to RFP for Investment Advisory Services
17 CLIENT REFERENCES
At least three municipal or public agency clients with contact information.

Organization Name City of Lemoore
Contact Josalynn Valdez
Contact Title Finance Director
Contact Phone (559) 924-6744 ext. 712
Contact Email [email protected]
SCOPE OF SERVICES: OIP partnered with the City of Lemoore to optimize their investment strategy with investment advisory services. Initially, the City held $72 million in total cash, with only $18 million invested in LAIF, leaving $54 million in checking accounts. After our intervention, annual earnings increased from $774,000 to $3,500,000, achieving a yield to maturity of 4.86%.

RELEVANCE: This experience highlights our ability to significantly enhance investment returns for municipalities by utilizing uninvested cash, demonstrating our expertise in understanding the cash flow of public funds effectively.

IMPACT: By activating $54 million of idle funds, OIP transformed the City of Lemoore's investment performance, delivering a staggering 352% increase in annual earnings.

While the previous approach captured just 1.075% yield-to-maturity, our comprehensive portfolio management strategy achieved 4.86%, creating over $2.7 million in additional annual revenue while improving safety. This dramatic improvement directly strengthens the City's financial position, providing substantial new funding for essential services and infrastructure that benefits residents throughout the community.

Reference #1
Response to RFP for Investment Advisory Services
18 Organization Name City of Suisun City
Contact Bret Prebula
Contact Title City Manager
Contact Phone (707) 421-7300
Contact Email [email protected]
SCOPE OF SERVICES: OIP partners with the City of Suisun City to deliver comprehensive investment advisory services tailored to their specific needs. When we first approached the City, they were contracted with a major competitor who had left $14 million in funds underutilized, costing the City over $700,000 in potential investment revenue. Our intervention began with a thorough comprehensive cash flow model analysis incorporating budgets, CIP projects, and historical cash data, which now enables the City to secure reliable investment income for years to come. We conduct annual investment policy reviews and updates to ensure optimal portfolio performance while maintaining strict regulatory compliance with all applicable government codes and standards. Through active cash management strategies, we maximize returns while preserving necessary liquidity. We provide educational presentations to keep stakeholders informed about market conditions and investment strategies. Throughout our partnership, we deliver transparent investment reports with accompanying staff reports and Board memorandums, ensuring complete visibility into the City's portfolio performance and management decisions.

RELEVANCE: Using our innovative cash flow modeling and deep municipal finance expertise, OIP nearly doubled Suisun City's active investment portfolio while maintaining necessary liquidity. Our approach optimizes public agency portfolios through strategic laddering that both generate higher returns and reduces interest rate risk. Unlike liquid pools, our strategy provides guaranteed revenue and budgetary certainty. The City Manager publicly described OIP as an industry disruptor at the City Council meeting approving our contract.

IMPACT: In March 2024, the City had approximately $50 million in total cash, with approximately $21 million actively invested and $18 million held in LAIF. Previously, the total portfolio was earning a yield to maturity of 3.36%. After OIP optimized the portfolio, the yield to maturity rose to 4.32% for the long-term portfolio and 5.37% on the short-term portfolio.

Reference #2
Response to RFP for Investment Advisory Services
19 Organization Name City of Cotati
Contact Damien O’Bid
Contact Title City Manager
Contact Phone (707) 665-3622
Contact Email [email protected]
SCOPE OF SERVICES: OIP partners with the City of Cotati to deliver comprehensive investment advisory services tailored to their specific needs. The City has developed a robust capital improvement plan that involves spending down $12 million of their capital reserves. Our team completed a comprehensive cash flow model for each CIP project, enabling the City to optimize earnings while the capital reserves were being spent down, ensuring liquidity was available precisely when needed for progress payments. This strategic approach begins with thorough annual investment policy reviews and updates to ensure optimal portfolio performance while maintaining strict regulatory compliance with all applicable government codes and standards. Through active cash management strategies, we maximize returns without compromising the City's access to funds for planned expenditures. We provide regular educational presentations to keep City stakeholders informed about market conditions and investment strategies. Throughout our partnership, we deliver transparent investment reports with accompanying staff reports and Board memorandums, ensuring complete visibility into the City's portfolio performance and management decisions as they navigate their capital projects.

RELEVANCE: This example demonstrates our ability to maximize returns for capital project reserves by using our innovative cash flow modeling expertise and deep understanding of the inner workings of municipal finance operations.

IMPACT: In May 2023, the City had a total cash amount of $22 million, with only $255,000 actively invested and $15 million in LAIF. Before engaging with OIP, the City’s total portfolio earned $297,000 annually. After partnering with OIP, the City’s earnings surged to $491,000 annualized.

Reference #3
Response to RFP for Investment Advisory Services
20 SAMPLE REPORTS
Provide one or more sample monthly/quarterly reports.

Please see Attachment C for sample quarterly investment report produced and delivered by Optimized Investment Partners, LLC for the City of Suisun City for the Quarter Ended March 31, 2025.

Response to RFP for Investment Advisory Services
21 FORM ADV AND FINANCIALS
Include your most recent Form ADV (Parts I & II) and current audited financial statements.

Please see Attachment D for OIP’s Form ADV (Optimized Investment Partners, LLC Forms ADV: I, II, and Part 2B of Form ADV).

Optimized Investment Partners has added an additional client and increased its assets under management since the last recorded update to the Investment Advisor Registration Depository (IARD).

We acknowledge the City’s request for current audited financial statements as outlined in Item 8 of the proposal requirements. As a privately held firm, we are not legally required to undergo an annual financial audit and therefore do not have audited financial statements. However, we are committed to full transparency and would be pleased to provide current financial documentation—including balance sheets, income statements, or other financial records—upon the City’s request. Please let us know the specific information desired, and we will promptly furnish the relevant materials.

Response to RFP for Investment Advisory Services
22 ATTACHMENT A: RESUME FOR DAVID BILBY
The following 1 page is the Resume for David Bilby, President and Chief Executive Officer of Optimized Investment Partners, LLC.

DAVID BILBY
President & Chief Executive Officer

PROFILE
A seasoned expert in finance with
over 20 years of experience, a track
record of successfully orchestrating
numerous public financings
exceeding $1 billion, and a
passionate and innovative leader.

CONTACT
PHONE:
(858) 335-1141
WEBSITE:
www.optimizedip.com
EMAIL:
[email protected]

CREDENTIALS
M.S., Business Administration,
Finance concentration, San Diego
State University
B.S., Business Administration,
Finance concentration, San Diego
State University
Certified Public Finance Officer
(CPFO), Government Finance
Officers Association
Series 50 Municipal Advisor
Representative, Municipal Securities
Rulemaking Board (MSRB)
Series 65 Registered Investment
Adviser Representative, North
American Securities Administrators
Association (NASAA)

SERVICE TO OIP
As the Founder and CEO of Optimized Investment Partners (OIP), David Bilby leads the strategic direction and overall operations of the firm. With his extensive experience in city finance spanning over 20 years, David plays a crucial role in shaping OIP's investment philosophy and approach. He leverages his expertise across various facets of city finance, including budgeting, debt management, accounting, and asset management, to provide innovative solutions tailored to the needs of OIP’s client. David's vision for OIP aims to revolutionize the industry and provide superior investment services to clients. Additionally, he is deeply involved in client relations, ensuring that OIP delivers exceptional service and achieves optimal outcomes for its clients.

WORK EXPERIENCE
Optimized Investment Partners, LLC | President, Chief
Executive Officer
April 2022 – Present
Strategic Leadership, Client Engagement, Operations
Management, Investment Strategy Development, Industry
Advocacy, Driving OIP's Growth, Delivering Exceptional Value to Clients
City of Chula Vista | Director of Finance
April 2015 – June 2021
Strategic Leadership, Financial Planning and Budgeting, Reporting and Compliance, Treasury Management
City of Lake Elsinore | Finance Manager
July 2014 – April 2015
Developing Financial Strategies and Plans, Overseeing Financial Operations and Transactions, Analyzing Financial Data and Providing Insights for Decision-Making
City of Temecula | Finance Manager
July 2006 – July 2014
Overseeing Procurement, General Financial Management

ATTACHMENT A
Response to RFP for Investment Advisory Services
24 ATTACHMENT B: RESUME FOR ROBERT MICHALIK
The following 1 page is the Resume for Robert Michalik, Executive Vice President and Chief Operations Officer of Optimized Investment Partners, LLC.

ROBERT MICHALIK
Chief Operations Officer and Executive Vice
President

PROFILE
Savvy, results-oriented, strategic
business leader, and change agent
with over 25 years of experience
driving & optimizing business
operations.

CONTACT
PHONE:
(619) 324-9531
WEBSITE:
www.optimizedip.com
EMAIL:
[email protected]

CREDENTIALS
B.S., Business Management,
University of Phoenix
Series 65 Registered Investment
Adviser Representative, North
American Securities Administrators
Association (NASAA)

SERVICE TO OIP
Robert Michalik brings over 25 years of strategic executive leadership and operational expertise to his role as the Chief Operations Officer at Optimized Investment Partners (OIP). With a proven track record in driving and optimizing business operations for large and diverse organizations, Robert plays a pivotal role in shaping OIP's operational strategies and ensuring the seamless execution of its services. Robert also plays a pivotal role in ensuring that OIP remains at the forefront of the investment advisory industry.

His strategic vision, coupled with his hands-on approach to operations management, positions OIP for sustained success and growth in the dynamic financial landscape.

WORK EXPERIENCE
Optimized Investment Partners, LLC | Chief Operations
Officer & Executive Vice President
June 2022 – Present
Overseeing Day-to-Day Operations, Strategic Planning, Team Development, Process Optimization, Risk Management, Client Management, Technology Implementation
Caliber Home Loans | Vice President: Foreclosure,
Bankruptcy & Default Claims
October 2014 – April 2022
Oversee Daily Operations & Strategies, Lead and Mentor
Department Leaders, Ensure Regulatory Compliance, Monitor and Report on Program Performance, Drive Process Improvements Cal-Western Reconveyance | Chief Operating Officer
August 2013 – October 2014
Oversee Daily Operations, Implement Business Strategies, Develop Operations Policies and Procedures, Lead and Mentor Department Leaders, Handle Crisis Management, Development
JPMorgan Chase | Vice President & AVP, Foreclosure
May 2007 – July 2013
Strategic Leadership, Project Management, Development

ATTACHMENT B
Response to RFP for Investment Advisory Services
26 ATTACHMENT C: SAMPLE PORTFOLIO REPORT
The following 21 pages is a sample quarterly investment report produced and delivered by Optimized Investment Partners, LLC for the City of Suisun City for the Quarter Ended March 31, 2025.
by Optimized Investment Partners, LLC

COVER PAGE
Robert Michalik
COO & Registered Investment Advisor
www.optimizedip.com

CITY OF SUISUN CITY

INVESTMENT REPORT

FOR THE QUARTER ENDED
MARCH 31, 2025

ATTACHMENT C
The City of Suisun City: Investment Report for The Quarter Ended March 31, 2025 2 TABLE OF CONTENTS
COVER PAGE ............................................................................................................................ 1 TABLE OF CONTENTS ............................................................................................................. 2 PERFORMANCE SUMMARY SNAPSHOT ............................................................................ 3 TRANSACTIONS REPORT ...................................................................................................... 6 MATURED INVESTMENTS ............................................................................................................6 NEWLY PURCHASED INVESTMENTS ............................................................................................6 SOLD INVESTMENTS....................................................................................................................6 CALLED INVESTMENTS .................................................................................................................6 PAID DOWN INVESTMENTS ................................................................................................. 7 HOLDINGS REPORT ............................................................................................................... 9 ECONOMIC SUMMARY ........................................................................................................ 14 COMPLIANCE ........................................................................................................................ 16 DISCLOSURES ....................................................................................................................... 17 GLOSSARY OF TERMS .......................................................................................................... 18 The City of Suisun City: Investment Report for The Quarter Ended March 31, 2025 3 PERFORMANCE SUMMARY SNAPSHOT
TOTAL INTEREST EARNINGS FOR THE QUARTER: $445,824

ESTIMATED EARNINGS BY MONTH
Interest Earnings FY 23-24 FY 24-25 Change
Jan $ 148,752 $ 148,752
Feb $ 140,658 $ 140,658
Mar $ 156,414 $ 156,414
Total for Quarter $ - $ 445,824 $ 445,824
Note: Interest Earnings figures do not include capital gains or losses

PORTFOLIO KEY STATISTICS
Portfolio Key Statistics
PAR Value $ 41,411,682
Book Value (COST) $ 40,359,321
Market Value $ 40,782,372
Weighted Average Maturity (in years) 2.63
Weighted Yield to Maturity* 4.36%
*Note: Cash/time deposits not included in WYTM
The City of Suisun City: Investment Report for The Quarter Ended March 31, 2025 4 % OF PORTFOLIO BY INVESTMENT TYPE
Investment Type % Held
CORPORATE BOND/NOTES 25.73%
CAMP 17.53%
FEDERAL AGENCY BOND 16.93%
ASSET BACKED/MORTGAGE-BACKED SECURITIES 15.37%
MUNICIPAL BOND/NOTE 7.55%
U.S. TREASURY BILL/NOTE 6.89%
CASH/TIME DEPOSITS 5.90%
CERTIFICATE OF DEPOSIT 2.70%

SENIOR UNSECURED UNSUBORDINATE OBLIGATIONS
(SUPRANATIONALS) 0.81%
U.S. BANK CUSTODIAL CASH ACCOUNT 0.55%
STATE OF CA LOCAL AGENCY INVESTMENT FUND 0.01%
COMMERCIAL PAPER 0.00%
ALL INVESTMENTS 100.00%

PORTFOLIO MATURITY DISTRIBUTION
Portfolio Maturity PAR Maturing % Maturing
Under 1 Year $ 5,639,256 17%
1 - 2 Years $ 5,671,749 17%
2 - 3 Years $ 5,547,012 16%
3 - 4 Years $ 9,594,852 29%
4 - 5 Years $ 7,195,000 21%
Total $ 33,647,869 100%
Pooled investments & U.S. Bank Custodial cash accounts are not included in the Portfolio Maturity Distribution table or chart. 0% 5%
10%
15%
20%
25%
30%
Under 1
Year
1 - 2 Years 2 - 3 Years 3 - 4 Years 4 - 5 Years
17% 17% 16%
29%
21%
The City of Suisun City: Investment Report for The Quarter Ended March 31, 2025 5 Suisun City
Summary of Cash and Investments for the Quarter Ended March 31, 2025 Portfolio Assets Par Value (1) Market Value (2) Book Value (3) % of Portfolio Cash & Investments Held by City
Investment Portfolio
Managed Investments
U.S. Bank Custodial Cash Account $ 237,435 $ 237,435 $ 237,435 0.55% U.S. Treasury Bill/ Note 3,030,000 2,985,901 2,956,527 6.89% Federal Agency Bond 7,495,000 7,388,884 7,263,243 16.93% Certificate of Deposit 1,160,000 1,169,910 1,160,000 2.70% Commercial Paper - - - 0.00%
Corporate Issues 11,540,000 11,152,819 11,035,210 25.73% Asset Backed/Mortgage-Backed Securities 6,722,869 6,709,132 6,594,186 15.37% Senior Unsecured Unsubordinate Obligations (Supranationals) 350,000 354,855 349,247 0.81% Municipal Bond/Note 3,350,000 3,257,059 3,237,096 7.55% Managed Investments Subtotal $ 33,885,305 $ 33,255,994 $ 32,832,944 76.55% Pooled Investments
State of CA Local Agency Investment Fund $ 6,054 $ 6,054 $ 6,054 0.01% CAMP 7,520,323 7,520,323 7,520,323 17.53%
Pooled Investments Subtotal $ 7,526,377 $ 7,526,377 $ 7,526,377 17.55% Investment Portfolio Subtotal $ 41,411,682 $ 40,782,372 $ 40,359,321 94.10% Cash/Time Deposits $ 2,530,673 $ 2,530,673 $ 2,530,673 5.90% Funds Available for Investment $ 43,942,355 $ 43,313,045 $ 42,889,995 100.00% Accrued Interest $ 202,104 $ 202,104 $ 202,104
Total Cash & Investments Held by City $ 44,144,459 $ 43,515,149 $ 43,092,099 Notes:

1. Par value is the principal amount of the investment on maturity.

2. Market values contained herein are received from sources we believe are reliable; however, we do not guarantee their accuracy.

3. Book value is par value of the security plus or minus any premium or discount on the security.

The City of Suisun City: Investment Report for The Quarter Ended March 31, 2025 6 TRANSACTIONS REPORT
Matured Investments
Newly Purchased Investments
Sold Investments
Called Investments
Security Description CUSIP Id Asset Type Settlement
Date Maturity Par Value Market
Value Book Value
F N M A 3135G0X24 FEDERAL AGENCY BOND/NOTE 01/10/20 01/07/25 $ 100,000 N/A $ 99,681.00 U S TREASURY NOTE 912828J27 U.S. Treasury Note/Bill 02/02/24 02/15/25 $ 335,000 N/A $ 325,945 U S TREASURY NOTE 91282CGU9 U.S. Treasury Note/Bill 09/14/23 03/31/25 $ 100,000 N/A $ 98,047 NATIONAL RURAL UTIL COOP FIN 63743HFC1 Corporate Bond/Note 04/26/22 02/07/25 $ 160,000 N/A $ 153,728 F H L M C MULTICLASS MTG PARTN 3137BJP64 ASSET BACKED/MORTGAGE BACKED SECURITIES 08/08/22 03/25/25 $ 217,663 N/A $ 80,241 Security Description CUSIP Id Asset Type Settlement
Date Maturity Par Value Market Value Book Value
Federal Farm Credit Bks - 3133ER7L9

4.000 03/18/2030 3133ER7L9 FEDERAL AGENCY BOND/NOTE 03/20/25 03/18/30 $ 560,000 $ 559,933 $ 558,432 California ST Taxable Various -
13063D3Q9
Purp Go

6.000 03/01/2030
13063D3Q9 MUNICIPAL BOND/NOTE 03/20/25 03/01/30 $ 940,000 $1,009,814 $ 1,011,440 Security Description CUSIP Id Transaction Description Book Value CITIGROUP INC 17327CAN3 FULL CALL PAR VALUE OF CITIGROUP INC

2.014% 1/25/26 /CALLS/ $ 85,000
JPMORGAN CHASE CO 46647PCV6 FULL CALL PAR VALUE OF JPMORGAN CHASE CO

2.595% 2/24/26 /CALLS/ $ 175,000
MORGAN STANLEY FR 61747YEM3 FULL CALL PAR VALUE OF MORGAN STANLEY MTN 2.630% 02/18/26 /CALLS/ $ 135,000
STATE STR CORP 857477BR3 FULL CALL PAR VALUE OF STATE STR CORP

1.746% 2/06/26 /CALLS/ $ 152,467
Security Description CUSIP Id Transaction Description Book Value

CALLED INVESTMENTS

MATURED INVESTMENTS

NEW PURCHASES
Settlement Date PAR Value Proceeds

SOLD INVESTMENTS
YTM

4.700%

5.210%

3.360%

3.510%
YTM

4.062%

4.278%

1.690%
NONE
Proceeds
$ 85,000
$ 175,000
$ 135,000
$ 160,000
Settlement Date
01/25/25
02/24/25
02/18/25
02/06/25
PAR Value
$ 85,000
$ 175,000
$ 135,000
$ 160,000
The City of Suisun City: Investment Report for The Quarter Ended March 31, 2025 7 PAID DOWN INVESTMENTS
Security Description
Settlement
Date CUSIP Id Transaction Description
Paid Down
Par Value
Amount
Book Value Proceeds
BMW VEH OWNER TR 3.210% 8/25/26 01/27/25 05602RAD3 PAID DOWN PAR VALUE OF BMW VEH OWNER TR 3.210% 8/25/26 $ 2,693 $ (2,693) $ 2,693 BMW VEH OWNER TR 3.210% 8/25/26 02/25/25 05602RAD3 PAID DOWN PAR VALUE OF BMW VEH OWNER TR 3.210% 8/25/26 $ 2,566 $ (2,566) $ 2,566 BMW VEH OWNER TR 3.210% 8/25/26 03/25/25 05602RAD3 PAID DOWN PAR VALUE OF BMW VEH OWNER TR 3.210% 8/25/26 $ 2,370 $ (2,370) $ 2,370 BMW VEH OWNER TR 5.470% 2/25/28 03/25/25 05592XAD2 PAID DOWN PAR VALUE OF BMW VEH OWNER TR 5.470% 2/25/28 $ 3,364 $ (3,363) $ 3,364 CARMAX AUTO OWNER 3.970% 4/15/27 01/15/25 14318MAD1 PAID DOWN PAR VALUE OF CARMAX AUTO OWNER 3.970% 4/15/27 $ 7,127 $ (7,127) $ 7,127 CARMAX AUTO OWNER 3.970% 4/15/27 02/18/25 14318MAD1 PAID DOWN PAR VALUE OF CARMAX AUTO OWNER 3.970% 4/15/27 $ 7,567 $ (7,567) $ 7,567 CARMAX AUTO OWNER 3.970% 4/15/27 03/17/25 14318MAD1 PAID DOWN PAR VALUE OF CARMAX AUTO OWNER 3.970% 4/15/27 $ 7,283 $ (7,283) $ 7,283 DAIMLER TRUCKS 5.900% 3/15/27 02/18/25 233868AC2 PAID DOWN PAR VALUE OF DAIMLER TRUCKS 5.900% 3/15/27 $ 2,347 $ (2,347) $ 2,347 DAIMLER TRUCKS 5.900% 3/15/27 03/17/25 233868AC2 PAID DOWN PAR VALUE OF DAIMLER TRUCKS 5.900% 3/15/27 $ 9,485 $ (9,485) $ 9,485 F H L M C MLTCL 5.272% 8/25/28 01/27/25 3137HAMN3 PAID DOWN PAR VALUE OF F H L M C MLTCL 5.272% 8/25/28 $ 232 $ (232) $ 232 F H L M C MLTCL 5.272% 8/25/28 02/25/25 3137HAMN3 PAID DOWN PAR VALUE OF F H L M C MLTCL 5.272% 8/25/28 $ 233 $ (233) $ 233 F H L M C MLTCL 5.272% 8/25/28 03/25/25 3137HAMN3 PAID DOWN PAR VALUE OF F H L M C MLTCL 5.272% 8/25/28 $ 434 $ (434) $ 434 F H L M C MLTCL MT 3.208% 2/25/26 01/27/25 3137FLN34 PAID DOWN PAR VALUE OF F H L M C MLTCL MT 3.208% 2/25/26 $ 225 $ (215) $ 225 F H L M C MLTCL MT 3.208% 2/25/26 02/25/25 3137FLN34 PAID DOWN PAR VALUE OF F H L M C MLTCL MT 3.208% 2/25/26 $ 226 $ (216) $ 226 F H L M C MLTCL MT 3.208% 2/25/26 03/25/25 3137FLN34 PAID DOWN PAR VALUE OF F H L M C MLTCL MT 3.208% 2/25/26 $ 279 $ (267) $ 279 F H L M C MLTCL MT 3.750% 8/25/25 01/27/25 3137FJXQ7 PAID DOWN PAR VALUE OF F H L M C MLTCL MT 3.750% 8/25/25 $ 98 $ (95) $ 98 F H L M C MLTCL MT 3.750% 8/25/25 02/25/25 3137FJXQ7 PAID DOWN PAR VALUE OF F H L M C MLTCL MT 3.750% 8/25/25 $ 98 $ (95) $ 98 F H L M C MLTCL MT 3.750% 8/25/25 03/25/25 3137FJXQ7 PAID DOWN PAR VALUE OF F H L M C MLTCL MT 3.750% 8/25/25 $ 19,475 $ (18,936) $ 19,475 F H L M C MLTCL MT 4.777% 6/25/28 01/27/25 3137HAD45 PAID DOWN PAR VALUE OF F H L M C MLTCL MT 4.777% 6/25/28 $ 123 $ (123) $ 123 F H L M C MLTCL MT 4.777% 6/25/28 02/25/25 3137HAD45 PAID DOWN PAR VALUE OF F H L M C MLTCL MT 4.777% 6/25/28 $ 137 $ (137) $ 137 F H L M C MLTCL MT 4.777% 6/25/28 03/25/25 3137HAD45 PAID DOWN PAR VALUE OF F H L M C MLTCL MT 4.777% 6/25/28 $ 223 $ (223) $ 223 F H L M C MLTCL MTG 2.745% 1/25/26 01/27/25 3137BNGT5 PAID DOWN PAR VALUE OF F H L M C MLTCL MTG 2.745% 1/25/26 $ 6,041 $ (5,790) $ 6,041 F H L M C MLTCL MTG 2.745% 1/25/26 02/25/25 3137BNGT5 PAID DOWN PAR VALUE OF F H L M C MLTCL MTG 2.745% 1/25/26 $ 353 $ (338) $ 353 F H L M C MLTCL MTG 2.745% 1/25/26 03/25/25 3137BNGT5 PAID DOWN PAR VALUE OF F H L M C MLTCL MTG 2.745% 1/25/26 $ 425 $ (407) $ 425 F H L M C MLTCL MTG 2.862% 5/25/26 01/27/25 3137FMU67 PAID DOWN PAR VALUE OF F H L M C MLTCL MTG 2.862% 5/25/26 $ 387 $ (365) $ 387 F H L M C MLTCL MTG 2.862% 5/25/26 02/25/25 3137FMU67 PAID DOWN PAR VALUE OF F H L M C MLTCL MTG 2.862% 5/25/26 $ 388 $ (367) $ 388 F H L M C MLTCL MTG 2.862% 5/25/26 03/25/25 3137FMU67 PAID DOWN PAR VALUE OF F H L M C MLTCL MTG 2.862% 5/25/26 $ 481 $ (454) $ 481 F H L M C MLTCL MTG 3.205% 3/25/25 01/27/25 3137BJP64 PAID DOWN PAR VALUE OF F H L M C MLTCL MTG 3.205% 3/25/25 $ 20,230 $ (20,079) $ 20,230 F H L M C MLTCL MTG 3.205% 3/25/25 02/25/25 3137BJP64 PAID DOWN PAR VALUE OF F H L M C MLTCL MTG 3.205% 3/25/25 $ 94,838 $ (94,130) $ 94,838 F H L M C MLTCL MTG 3.347% 11/25/26 01/27/25 3137BTUM1 PAID DOWN PAR VALUE OF F H L M C MLTCL MTG 3.347% 11/25/26 $ 290 $ (281) $ 290 F H L M C MLTCL MTG 3.347% 11/25/26 02/25/25 3137BTUM1 PAID DOWN PAR VALUE OF F H L M C MLTCL MTG 3.347% 11/25/26 $ 291 $ (282) $ 291 F H L M C MLTCL MTG 3.347% 11/25/26 03/25/25 3137BTUM1 PAID DOWN PAR VALUE OF F H L M C MLTCL MTG 3.347% 11/25/26 $ 344 $ (333) $ 344 The City of Suisun City: Investment Report for The Quarter Ended March 31, 2025 8 Security Description
Settlement
Date CUSIP Id Transaction Description
Paid Down
Par Value
Amount
Book Value Proceeds
F N M A GTD REMIC 4.181% 7/25/28 01/27/25 3136BQDE6 PAID DOWN PAR VALUE OF F N M A GTD REMIC 4.181% 7/25/28 $ 73 $ (71) $ 73 F N M A GTD REMIC 4.181% 7/25/28 02/25/25 3136BQDE6 PAID DOWN PAR VALUE OF F N M A GTD REMIC 4.181% 7/25/28 $ 1 $ (1) $ 1 F N M A GTD REMIC 4.181% 7/25/28 03/25/25 3136BQDE6 PAID DOWN PAR VALUE OF F N M A GTD REMIC 4.181% 7/25/28 $ 2 $ (2) $ 2 FORD CR AUTO OWNER 4.650% 2/15/28 01/15/25 344928AD8 PAID DOWN PAR VALUE OF FORD CR AUTO OWNER 4.650% 2/15/28 $ 2,353 $ (2,353) $ 2,353 FORD CR AUTO OWNER 4.650% 2/15/28 02/18/25 344928AD8 PAID DOWN PAR VALUE OF FORD CR AUTO OWNER 4.650% 2/15/28 $ 4,809 $ (4,808) $ 4,809 FORD CR AUTO OWNER 4.650% 2/15/28 03/17/25 344928AD8 PAID DOWN PAR VALUE OF FORD CR AUTO OWNER 4.650% 2/15/28 $ 4,506 $ (4,505) $ 4,506 GM FIN CONS AUTO 1.260% 11/16/26 01/16/25 380146AC4 PAID DOWN PAR VALUE OF GM FIN CONS AUTO 1.260% 11/16/26 $ 2,128 $ (2,128) $ 2,128 GM FIN CONS AUTO 1.260% 11/16/26 02/18/25 380146AC4 PAID DOWN PAR VALUE OF GM FIN CONS AUTO 1.260% 11/16/26 $ 2,010 $ (2,010) $ 2,010 GM FIN CONS AUTO 1.260% 11/16/26 03/17/25 380146AC4 PAID DOWN PAR VALUE OF GM FIN CONS AUTO 1.260% 11/16/26 $ 1,975 $ (1,975) $ 1,975 HARLEY DAVIDSON 5.050% 12/15/27 01/15/25 41285JAD0 PAID DOWN PAR VALUE OF HARLEY DAVIDSON 5.050% 12/15/27 $ 3,756 $ (3,756) $ 3,756 HARLEY DAVIDSON 5.050% 12/15/27 02/18/25 41285JAD0 PAID DOWN PAR VALUE OF HARLEY DAVIDSON 5.050% 12/15/27 $ 4,015 $ (4,014) $ 4,015 HARLEY DAVIDSON 5.050% 12/15/27 03/17/25 41285JAD0 PAID DOWN PAR VALUE OF HARLEY DAVIDSON 5.050% 12/15/27 $ 3,942 $ (3,942) $ 3,942 HYUNDAI AUTO REC 2.220% 10/15/26 01/15/25 448977AD0 PAID DOWN PAR VALUE OF HYUNDAI AUTO REC 2.220% 10/15/26 $ 5,181 $ (5,181) $ 5,181 HYUNDAI AUTO REC 2.220% 10/15/26 02/18/25 448977AD0 PAID DOWN PAR VALUE OF HYUNDAI AUTO REC 2.220% 10/15/26 $ 5,168 $ (5,168) $ 5,168 HYUNDAI AUTO REC 2.220% 10/15/26 03/17/25 448977AD0 PAID DOWN PAR VALUE OF HYUNDAI AUTO REC 2.220% 10/15/26 $ 4,571 $ (4,571) $ 4,571 MERCEDES BENZ AUTO 5.210% 8/16/27 01/15/25 58768PAC8 PAID DOWN PAR VALUE OF MERCEDES BENZ AUTO 5.210% 8/16/27 $ 9,929 $ (9,927) $ 9,929 MERCEDES BENZ AUTO 5.210% 8/16/27 02/18/25 58768PAC8 PAID DOWN PAR VALUE OF MERCEDES BENZ AUTO 5.210% 8/16/27 $ 9,428 $ (9,426) $ 9,428 MERCEDES BENZ AUTO 5.210% 8/16/27 03/17/25 58768PAC8 PAID DOWN PAR VALUE OF MERCEDES BENZ AUTO 5.210% 8/16/27 $ 8,639 $ (8,638) $ 8,639 The City of Suisun City: Investment Report for The Quarter Ended March 31, 2025 9 HOLDINGS REPORT HOLDINGS REPORT
Security Description CUSIP Id Settlement
Date Maturity Par Value Market Value Book Value YTM Moody Rating
S&P
Rating
GOLDMAN SACHS BK 38150VWG0 08/06/24 08/06/25 $ 250,000 $ 250,305 $ 250,000 4.750% N/A N/A BEAL BK PLANO TEX 07371BYP0 08/07/24 08/06/25 $ 250,000 $ 250,305 $ 250,000 4.750% N/A N/A TORONTO DOMINION 89115B6K1 10/31/22 10/27/25 $ 250,000 $ 251,915 $ 250,000 5.580% N/A N/A COOPERATIEVE CENTRALE RAIFFEISEN 21684LGS5 07/20/23 07/17/26 $ 250,000 $ 254,118 $ 250,000 5.080% N/A N/A NATIXIS NY 63873QP65 09/20/23 09/18/26 $ 160,000 $ 163,267 $ 160,000 5.610% N/A N/A CERTIFICATE OF DEPOSIT $ 1,160,000 $ 1,169,910 $ 1,160,000 F N M A 3135G0X24 01/10/20 01/07/25 $ 100,000 N/A $ 99,681 1.690% N/A N/A FEDERAL HOME LOAN BKS 3130AJHU6 04/16/20 04/14/25 $ 120,000 $ 119,839 $ 119,405 0.600% AAA AA+ F N M A 3135G05M1 07/31/24 07/30/25 $ 1,000,000 $ 988,260 $ 962,500 4.570% AAA AA+ FEDERAL FARM CREDIT BKS 3133EL2U7 07/31/24 08/04/25 $ 1,000,000 $ 987,480 $ 962,000 4.570% AAA AA+ FEDERAL HOME LOAN BKS 3130ANEG1 07/31/24 08/19/25 $ 1,000,000 $ 986,680 $ 961,100 4.580% AAA AA+ F H L M C M T N 3134GWZV1 12/07/21 10/22/25 $ 225,000 $ 220,354 $ 219,938 1.250% AAA N/A FEDERAL HOME LOAN BKS 3130ANDH0 07/31/24 07/28/26 $ 350,000 $ 340,172 $ 331,996 4.470% AAA AA+ F H L M C M T N 3134GWBN5 07/31/24 07/30/26 $ 500,000 $ 479,100 $ 465,220 4.470% AAA N/A FEDERAL HOME LOAN BKS 3130ANMH0 07/20/22 08/20/26 $ 200,000 $ 192,030 $ 182,338 3.440% AAA AA+ FEDERAL HOME LOAN BKS 3130AQR62 07/31/24 08/25/26 $ 150,000 $ 147,557 $ 144,728 4.450% AAA AA+ F N M A 3135GAS28 04/30/24 04/23/27 $ 255,000 $ 255,097 $ 255,000 5.420% AAA AA+ FEDERAL HOME LOAN BKS 3130ATS57 03/23/23 03/10/28 $ 200,000 $ 203,240 $ 204,684 3.980% AAA AA+ F H L M C M T N 3134H16U2 07/31/24 07/17/28 $ 1,735,000 $ 1,734,931 $ 1,724,243 4.470% AAA AA+ Federal Home Loan Bks - 3130AKAJ50.860 09/10/203130AKAJ5 11/13/24 09/10/29 $ 200,000 $ 174,212 $ 171,660 4.130% AAA AA+ Federal Farm Credit Bks - 3133ER7L94.000 03/18/203133ER7L9 03/20/25 03/18/30 $ 560,000 $ 559,933 $ 558,432 4.062% AAA AA+ FEDERAL AGENCY BOND/NOTE $ 7,595,000 $ 7,388,884 $ 7,362,924 First American Government - 31846V203Oblig Fd Cl 31846V203 $ 237,435 $ 237,435 $ 237,435 N/A N/A N/A INVESTMENT CASH ACCOUNT $ 237,435 $ 237,435 $ 237,435
U S TREASURY NOTE 912828J27 02/02/24 02/15/25 $ 335,000 N/A $ 325,945 4.700% N/A N/A U S TREASURY NOTE 91282CGU9 09/14/23 03/30/25 $ 100,000 N/A $ 98,047 5.210% N/A N/A U S TREASURY NOTE 91282CGX3 12/12/23 04/30/25 $ 125,000 $ 124,945 $ 123,203 4.960% AAA N/A The City of Suisun City: Investment Report for The Quarter Ended March 31, 2025 10 Security Description CUSIP Id Settlement
Date Maturity Par Value Market Value Book Value YTM Moody Rating S&P
Rating
U S TREASURY NOTE 91282CAB7 08/04/21 07/31/25 200,000 $ $ 197,318 $ 197,844 0.520% AAA N/A U S TREASURY NOTE 91282CAM3 10/26/21 09/30/25 250,000 $ $ 245,158 $ 243,047 0.970% AAA N/A U S TREASURY NOTE 91282CAZ4 10/26/21 11/30/25 205,000 $ $ 199,947 $ 199,643 1.030% AAA N/A U S TREASURY NOTE 91282CBC4 07/07/21 12/31/25 165,000 $ $ 160,487 $ 164,646 0.820% AAA N/A U S TREASURY NOTE 91282CGV7 04/05/24 04/15/26 225,000 $ $ 224,298 $ 220,992 4.680% AAA N/A U S TREASURY NOTE 91282CCZ2 10/26/21 09/30/26 100,000 $ $ 95,559 $ 99,688 1.170% AAA N/A U S TREASURY NOTE 91282CJT9 03/04/24 01/15/27 340,000 $ $ 340,360 $ 335,737 4.470% AAA N/A U S TREASURY NOTE 91282CFU0 01/05/24 10/31/27 520,000 $ $ 522,943 $ 522,234 4.000% AAA N/A U S TREASURY NOTE 91282CCH2 10/31/23 06/30/28 250,000 $ $ 229,970 $ 212,773 4.850% AAA N/A U S TREASURY NOTE 91282CCR0 12/07/23 07/31/28 190,000 $ $ 172,923 $ 163,563 4.340% AAA N/A U S TREASURY NOTE 91282CJA0 02/02/24 09/30/28 310,000 $ $ 317,217 $ 319,918 3.870% AAA N/A U S TREASURY NOTE 91282CJF9 03/01/24 10/31/28 150,000 $ $ 154,776 $ 153,240 4.360% AAA N/A U.S. Treasury Note/Bill $ 3,465,000 $ 2,985,901 $ 3,380,519 COMMERCIAL PAPER $ - $ - $ -
NATIONAL RURAL UTIL COOP FIN 63743HFC1 04/26/22 02/07/25 160,000 $ N/A $ 153,728 3.360% N/A N/A CITIGROUP INC 17327CAN3 01/25/22 01/25/25 85,000 $ N/A $ 85,000 2.010% N/A N/A STATE STR CORP 857477BR3 04/26/22 02/06/25 160,000 $ N/A $ 152,467 3.080% N/A N/A MORGAN STANLEY FR 61747YEM3 02/18/22 02/18/25 135,000 $ N/A $ 135,000 2.630% N/A N/A JPMORGAN CHASE CO 46647PCV6 02/24/22 02/24/25 175,000 $ N/A $ 175,000 2.600% N/A N/A JPMORGAN CHASE CO 46625HQW3 07/21/23 04/01/26 110,000 $ $ 108,881 $ 104,919 5.160% A1 A AMERICAN HONDA FIN CORP 02665WEK3 07/18/23 07/07/26 75,000 $ $ 75,679 $ 75,830 4.850% A3 ASTATE STR CORP 857477CD3 08/03/23 08/03/26 70,000 $ $ 161,806 $ 70,025 5.260% AA3 A STATE STR CORP 857477CD3 08/03/23 08/03/26 90,000 $ See above $ 90,000 5.270% AA3 A TOYOTA MTR CR CORP FR 89236TKX2 08/14/23 08/14/26 90,000 $ $ 90,778 $ 89,891 5.040% A1 A+ BANK OF AMERICA NA 06428CAA2 08/18/23 08/18/26 325,000 $ $ 330,226 $ 325,000 5.530% AA1 A+ HOME DEPOT INC 437076BN1 08/22/23 09/15/26 100,000 $ $ 97,112 $ 91,748 5.070% A2 A WELLS FARGO COMPANY 949746SH5 07/18/23 10/23/26 175,000 $ $ 171,131 $ 163,735 5.170% A1 BBB+ ABBOTT LABORATORIES 002824BF6 08/24/23 11/30/26 110,000 $ $ 109,377 $ 105,691 5.060% AA3 AACATERPILLAR FINL SVCS MTNS BE FR 14913R2U0 01/12/22 01/08/27 150,000 $ $ 143,667 $ 148,989 1.840% A2 A DEERE JOHN CAPITAL CORP 24422EWA3 01/13/22 01/11/27 125,000 $ $ 119,659 $ 124,295 1.820% A1 A The City of Suisun City: Investment Report for The Quarter Ended March 31, 2025 11 Security Description CUSIP Id Settlement
Date Maturity Par Value Market Value Book Value YTM Moody Rating S&P
Rating
BANK OF NY MELLON CORP 06406RBA4 01/28/22 01/26/27 $ 165,000 $ 158,745 $ 165,200 2.020% AA3 A INTERNATIONAL BUSINESS MACHS 459200KM2 02/25/22 02/09/27 $ 175,000 $ 168,394 $ 172,841 2.470% A3 AHONEYWELL INTERNATIONAL 438516CE4 03/03/22 03/01/27 $ 125,000 $ 117,754 $ 119,160 2.090% A2 A TRUIST FINANCIAL CORP 89788MAD4 03/14/22 03/02/27 $ 165,000 $ 159,958 $ 155,034 2.570% BAA1 AAMAZON COM INC 023135CF1 04/26/22 04/13/27 $ 160,000 $ 157,314 $ 158,696 3.480% A1 AA NORTHERN TR CORP SR NT 665859AW4 05/12/22 05/10/27 $ 110,000 $ 109,501 $ 111,063 3.790% A2 A+ UNITEDHEALTH GROUP INC 91324PEG3 05/20/22 05/15/27 $ 35,000 $ 34,587 $ 34,981 3.710% A2 A+ GOLDMAN SACHS BK USA 38151LAG5 05/21/24 05/21/27 $ 120,000 $ 121,136 $ 120,000 5.410% A1 A+ INTEL CORP 458140BY5 08/12/22 08/05/27 $ 170,000 $ 166,473 $ 170,206 3.720% BAA1 BBB CATERPILLAR FINL SVCS 14913R3A3 07/31/24 08/12/27 $ 2,000,000 $ 1,971,280 $ 1,951,300 4.460% A2 A WALMART INC 931142EX7 09/14/22 09/09/27 $ 165,000 $ 164,541 $ 165,267 3.910% AA2 AA BP CAP MKTS AMER INC 10373QBY5 05/17/24 11/17/27 $ 110,000 $ 111,788 $ 110,000 5.020% A1 ABRISTOL MYERS SQUIBB CO 110122DE5 03/15/23 02/20/28 $ 175,000 $ 173,397 $ 170,044 4.550% A2 A WALMART INC 931142FB4 04/18/23 04/15/28 $ 75,000 $ 74,681 $ 74,862 3.940% AA2 AA LOCKHEED MARTIN CORP 539830BZ1 05/25/23 05/15/28 $ 15,000 $ 65,303 $ 14,973 4.490% A2 ALOCKHEED MARTIN CORP 539830BZ1 06/06/23 05/15/28 $ 50,000 See above $ 49,820 4.530% A2 AMETA PLATFORMS INC 30303M8L9 06/05/23 05/15/28 $ 105,000 $ 106,266 $ 105,158 4.560% AA3 AAMERCK CO INC 58933YBH7 05/17/23 05/17/28 $ 65,000 $ 64,809 $ 64,947 4.070% AA3 A+ AMERICAN HONDA FIN CORP 02665WEM9 07/07/23 07/07/28 $ 85,000 $ 86,430 $ 84,963 5.140% A3 AJOHN DEERE CAPITAL CORPORATION 24422EXB0 07/14/23 07/14/28 $ 25,000 $ 25,506 $ 24,963 4.980% A1 A PACCAR FINANCIAL CORP 69371RS64 08/10/23 08/10/28 $ 105,000 $ 106,986 $ 104,834 4.990% A1 A+ TOYOTA MTR CR CORP 89236TLB9 09/11/23 09/11/28 $ 75,000 $ 76,971 $ 74,870 5.290% A1 A+ ANALOG DEVICES INC 032654AU9 11/01/23 10/01/28 $ 160,000 $ 146,294 $ 134,230 5.480% A2 AAIR PRODUCTS AND CHEMICALS INC 009158BH8 02/08/24 02/08/29 $ 145,000 $ 146,177 $ 144,807 4.630% A2 A TEXAS INSTRS INC 882508CG7 02/08/24 02/08/29 $ 130,000 $ 131,390 $ 129,862 4.620% AA3 A+ CISCO SYS INC 17275RBR2 02/26/24 02/26/29 $ 115,000 $ 117,053 $ 114,960 4.860% A1 AABLACKROCK FUNDING 09290DAA9 03/14/24 03/14/29 $ 15,000 $ 218,285 $ 14,973 4.740% AA3 AABLACKROCK FUNDING 09290DAA9 03/14/24 03/14/29 $ 200,000 See above $ 200,494 4.640% AA3 AAADOBE INC SR GLBL 00724PAF6 04/04/24 04/04/29 $ 80,000 $ 81,297 $ 79,881 4.830% A1 A+ JOHN DEERE CAPITAL CORP 24422EUY3 07/31/24 07/18/29 $ 3,000,000 $ 2,814,270 $ 2,775,300 4.500% A1 A PEPSICO INC 713448EL8 07/31/24 07/29/29 $ 2,000,000 $ 1,867,920 $ 1,847,400 4.340% A1 A+ Corporate Bond/Note $ 12,255,000 $ 11,152,819 $ 11,736,405 The City of Suisun City: Investment Report for The Quarter Ended March 31, 2025 12 Security Description CUSIP Id Settlement
Date Maturity Par Value Market Value Book Value YTM Moody Rating S&P
Rating
F H L M C MULTICLASS MTG PARTN 3137BJP64 08/08/22 03/25/25 $ 217,663 N/A $ 80,241 3.510% N/A N/A F H L M C MULTICLASS MTG PARTN 3137FJXQ7 08/15/23 08/25/25 $ 193,735 $ 192,791 $ 188,366 5.240% N/A N/A F H L M C MULTICLASS MTG PARTN 3137BNGT5 04/14/23 01/25/26 $ 188,293 $ 185,738 $ 180,497 4.370% N/A N/A F H L M C MULTICLASS MTG PARTN 3137FLN34 08/16/23 02/25/26 $ 217,228 $ 215,173 $ 207,826 5.080% N/A AAA F H L M C MULTICLASS MTG PARTN 3137FMU67 08/16/23 05/25/26 $ 292,815 $ 288,212 $ 276,711 5.040% N/A N/A BMW VEH OWNER TR 05602RAD3 05/18/22 08/25/26 $ 12,036 $ 11,998 $ 12,036 3.210% AAA AAA F H L M C MULTICLASS MTG PARTN 3137BSP72 04/17/23 08/25/26 $ 200,000 $ 195,500 $ 190,898 4.140% N/A N/A HYUNDAI AUTO REC TR 448977AD0 03/16/22 10/15/26 $ 21,055 $ 20,963 $ 21,055 2.220% N/A AAA GM FIN CONS AUTO REC 380146AC4 01/19/22 11/16/26 $ 7,345 $ 7,306 $ 7,344 1.260% N/A AAA F H L M C MULTICLASS MTG PARTN 3137BTUM1 05/24/23 11/25/26 $ 145,330 $ 142,850 $ 140,856 4.310% N/A N/A F H L M C MULTICLASS MTG PARTN 3137BVZ82 05/24/23 01/25/27 $ 215,000 $ 211,840 $ 208,491 4.340% N/A N/A DAIMLER TRUCKS RETAIL 233868AC2 09/27/23 03/15/27 $ 118,168 $ 118,991 $ 118,166 5.900% AAA N/A F H L M C MULTICLASS MTG PARTN 3137BXQY1 08/18/23 03/25/27 $ 235,000 $ 230,575 $ 221,671 4.980% N/A AAA CARMAX AUTO OWNER TRUST 14318MAD1 07/20/22 04/15/27 $ 72,481 $ 72,293 $ 72,479 3.970% N/A AAA F H L M C MULTICLASS MTG PARTN 3137F1G44 06/13/23 04/25/27 $ 225,000 $ 220,619 $ 215,604 4.440% N/A N/A DISCOVER CARD EXE 254683CS2 05/26/22 05/17/27 $ 170,000 $ 169,716 $ 169,986 3.320% AAA N/A AMERICAN EXPRESS CREDIT 02582JJT8 05/24/22 05/17/27 $ 195,000 $ 194,694 $ 194,957 3.390% N/A AAA DISCOVER CARD EXE 254683CW3 08/09/22 07/15/27 $ 125,000 $ 124,598 $ 124,984 3.560% AAA AAA MERCEDES BENZ AUTO 58768PAC8 11/22/22 08/16/27 $ 100,990 $ 101,285 $ 100,970 5.210% AAA AAA HARLEY DAVIDSON MOTORCYCLE 41285JAD0 02/23/23 12/15/27 $ 53,572 $ 53,721 $ 53,566 5.050% AAA N/A FORD CR AUTO OWNER TR 344928AD8 03/31/23 02/15/28 $ 68,333 $ 68,429 $ 68,326 4.650% N/A AAA HONDA AUTO RECEIVABLES OWNER 43815QAC1 08/22/23 02/18/28 $ 140,000 $ 141,142 $ 139,971 5.420% N/A AAA BMW VEH OWNER TR 2023 A 05592XAD2 07/18/23 02/25/28 $ 56,636 $ 57,010 $ 56,626 5.470% N/A AAA NISSAN AUTO LEASE TRUST 65480MAD5 10/25/23 03/15/28 $ 45,000 $ 45,498 $ 44,991 5.940% AAA N/A HYUNDAI AUTO RECEIVABLES TR 44933XAD9 07/19/23 04/17/28 $ 70,000 $ 70,559 $ 69,997 5.480% N/A AAA BANK OF AMERICA CREDIT CARD TR 05522RDF2 06/02/23 04/17/28 $ 215,000 $ 215,634 $ 216,016 4.890% AAA AAA ALLY AUTO RECV TR 02007WAC2 07/19/23 05/15/28 $ 120,000 $ 120,935 $ 119,980 5.460% AAA N/A FORD CR AUTO OWNER TR 344930AD4 06/26/23 05/15/28 $ 65,000 $ 65,500 $ 64,999 5.230% N/A AAA CAPITAL ONE MULTI ASSET 14041NGD7 05/24/23 05/15/28 $ 210,000 $ 210,082 $ 209,952 4.430% N/A AAA BANK OF AMERICA CREDIT CARD 05522RDG0 06/16/23 05/15/28 $ 75,000 $ 75,338 $ 74,983 4.790% N/A AAA F H L M C MULTICLASS MTG PARTN 3137H14B9 08/15/23 05/25/28 $ 245,000 $ 227,389 $ 214,432 4.730% N/A N/A The City of Suisun City: Investment Report for The Quarter Ended March 31, 2025 13 Security Description CUSIP Id Settlement
Date Maturity Par Value Market Value Book Value YTM Moody Rating S&P
Rating
DISCOVER CARD EXE 254683CZ6 06/28/23 06/15/28 $ 105,000 $ 105,731 $ 104,986 4.930% AAA AAA GM FINL CON AUT RECV TR 36267KAD9 07/19/23 06/16/28 $ 70,000 $ 70,549 $ 69,997 5.450% AAA AAA F H L M C MULTICLASS MTG PARTN 3137HAD45 07/27/23 06/25/28 $ 177,661 $ 178,814 $ 177,656 4.780% N/A N/A F H L M C MULTICLASS MTG PARTN 3137HACX2 07/20/23 06/25/28 $ 220,000 $ 223,128 $ 222,197 4.590% N/A N/A F N M A GTD R E M I C PASS THRU 3136BQDE6 07/31/23 07/25/28 $ 214,921 $ 213,681 $ 211,278 4.580% N/A N/A FIFTH THIRD AUTO 31680EAD3 08/23/23 08/15/28 $ 155,000 $ 156,364 $ 154,990 5.530% AAA AAA F H L M C MULTICLASS MTG PARTN 3137HAMH6 09/14/23 08/25/28 $ 225,000 $ 227,212 $ 221,672 4.990% N/A N/A F H L M C MULTICLASS MTG PARTN 3137HAQ74 10/19/23 08/25/28 $ 215,000 $ 217,715 $ 210,284 5.260% N/A N/A F H L M C MULTICLASS MTG PARTN 3137HAMN3 09/28/23 08/25/28 $ 107,270 $ 109,307 $ 107,270 5.270% N/A N/A CHASE ISSUANCE TRUST 161571HT4 09/15/23 09/15/28 $ 175,000 $ 176,983 $ 174,951 5.170% N/R AAA F H L M C MULTICLASS MTG PARTN 3137HAST4 10/31/23 09/25/28 $ 160,000 $ 162,566 $ 154,899 5.600% N/A N/A F H L M C MULTICLASS MTG PARTN 3137HAMS2 09/28/23 09/25/28 $ 200,000 $ 202,920 $ 197,609 5.070% N/A N/A F H L M C MULTICLASS MTG PARTN 3137HB3D4 11/21/23 10/25/28 $ 80,000 $ 81,821 $ 79,769 5.140% N/A N/A CHASE ISSUE TR 161571HV9 01/31/24 01/16/29 $ 185,000 $ 186,051 $ 184,972 4.610% N/R AAA WELLS FARGO CARD ISSUANCE TRUST 92970QAA3 03/01/24 02/15/29 $ 200,000 $ 202,410 $ 199,946 4.950% AAA AAA AMERICAN EXP CR 02582JKH2 04/23/24 04/16/29 $ 135,000 $ 137,500 $ 134,972 5.230% N/A AAA ASSET BACKED/MORTGAGE BACKED SECURITIES $ 6,940,533 $ 6,709,132 $ 6,674,427 INTERNATIONAL FINANCE CORP 45950KDF4 12/06/23 01/15/27 $ 100,000 $ 100,805 $ 99,674 4.490% AAA AAA NATIONAL AUSTRALIA BK 63253QAE4 06/13/23 06/13/28 $ 250,000 $ 254,050 $ 249,573 4.940% AA2 AASENIOR UNSECURED UNSUBORDINATE OBLIGATIONS (SUPRANATIONALS) $ 350,000 $ 354,855 $ 349,247 NORTH DAKOTA ST HSG FIN AGY TAXABLE 658909H33 08/07/24 07/01/27 $ 180,000 $ 176,683 $ 176,540 4.090% AA1 N/A CALIFORNIA ST UNIV REV TAXABLE 13077DTD4 08/09/23 11/01/27 $ 95,000 $ 95,994 $ 95,000 4.590% AA2 AACONNECTICUT ST TAXABLE GO BDS 2023 A 20772KTK5 06/22/23 05/15/28 $ 50,000 $ 50,429 $ 50,000 4.510% AA3 AAOKLAHOMA ST CAPITOL IMPT AUTH REV 67908PBG0 07/31/24 07/01/28 $ 1,265,000 $ 1,176,146 $ 1,158,234 4.310% N/A AA RANCHO ADOBE FIRE PROTN DIST CA 752096AG2 08/05/24 08/01/28 $ 270,000 $ 248,732 $ 247,064 4.300% N/A AA Upper Santa Clara Vy Jt Pwrs Auth - 916544EX3 Ca R 916544EX3 10/01/24 08/01/28 $ 270,000 $ 247,088 $ 248,859 3.744% N/A AA+ ANAHEIM CA PUB FING AUTH LEASE 03255LJF7 08/14/24 07/01/29 $ 280,000 $ 252,174 $ 249,959 4.326% A1 AA California ST Taxable Various - 13063D3Q9Purp Go6 13063D3Q9 03/20/25 03/01/30 $ 940,000 $ 1,009,814 $ 1,011,440 4.278% AA2 AAMUNICIPAL BOND/NOTE $ 3,350,000 $ 3,257,059 $ 3,237,096 Custodial Account Subtotals $ 35,352,968 $ 33,255,994 $ 34,138,053 The City of Suisun City: Investment Report for The Quarter Ended March 31, 2025 14 ECONOMIC SUMMARY
The economic market summary for Q1 2025 shows the unemployment rate increased to 4.2% from 4.1% in Q4 2024, while GDP growth has slowed significantly to 1.0% from 2.4% in Q4 due to mounting tariff-related price pressures. The Federal Reserve maintained the federal funds rate at a range of 4.25% to 4.5% as it continues to monitor inflation developments, and Treasury yields declined with the 5-year yield at 3.96% and the 2-year yield at 3.89%, reflecting market uncertainty and shifting growth expectations.

ECONOMIC MARKET UPDATE:

UNEMPLOYMENT: The unemployment rate increased to 4.2%, moving up from Q4 levels as the labor market adjusts to policy changes.
• Q1 2025: 4.2% (Bureau of Labor Statistics)
• Q4 2024: 4.1% (Bureau of Labor Statistics)
GROSS DOMESTIC PRODUCT (GDP): GDP decreases to an annualized rate of 1.0%, from 2.4% (revised) in Q4 2024. This sizable hit to growth is due to overwhelming tariff price pressures. • Q1 2025: 1.0% annualized growth (The Conference Boards) • Q4 2024: 2.4% annualized growth (US Bureau of Economic Analysis, revised) FEDERAL FUNDS EFFECTIVE RATE: The Federal Reserve Board of Governors remains attentive to the economic outlook. The Committee opted to maintain the target range for the federal funds rate of 4.25% to 4.5%. • Q1 2025: Federal funds rate maintained at a range of 4.25% to 4.5% (Federal Reserve, FOMC Statement) • Q4 2024: Federal funds rate reduced to a range of 4.25% to 4.5% (Federal Reserve, FOMC Statement) TREASURY YIELDS: Treasury yields declined, with the 5-year yield moving to 3.96% and the 2-year yield to 3.89%.

Uncertainty is a contributing factor in recent rate decreases. • Q1 2025: 5-year Treasury yield at 3.96%, 2-year Treasury yield at 3.89% (U.S. Department of the Treasury) • Q4 2024: 5-year Treasury yield at 4.38%, 2-year Treasury yield at 4.25% (U.S. Department of the Treasury) The City of Suisun City: Investment Report for The Quarter Ended March 31, 2025 15 MOST RECENT FEDERAL OPEN MARKET COMMITTEE (FOMC) MEETING SUMMARY: (Federal Reserve) At the March 19, 2025 meeting, the FOMC voted to maintain the target range for the federal funds rate to a range of 4.25% to 4.5%.
“Recent indicators suggest that economic activity has continued to expand at a solid pace. The unemployment rate has stabilized at a low level in recent months, and labor market conditions remain solid. Inflation remains somewhat elevated.

The Committee seeks to achieve maximum employment and inflation at the rate of 2 percent over the longer run.

Uncertainty around the economic outlook has increased. The Committee is attentive to the risks to both sides of its dual mandate.

In support of its goals, the Committee decided to maintain the target range for the federal funds rate at 4-1/4 to 4-1/2 percent. In considering the extent and timing of additional adjustments to the target range for the federal funds rate, the Committee will carefully assess incoming data, the evolving outlook, and the balance of risks. The Committee will continue reducing its holdings of Treasury securities and agency debt and agency mortgage-backed securities. Beginning in April, the Committee will slow the pace of decline of its securities holdings by reducing the monthly redemption cap on Treasury securities from $25 billion to $5 billion. The Committee will maintain the monthly redemption cap on agency debt and agency mortgage-backed securities at $35 billion. The Committee is strongly committed to supporting maximum employment and returning inflation to its 2 percent objective.

In assessing the appropriate stance of monetary policy, the Committee will continue to monitor the implications of incoming information for the economic outlook. The Committee would be prepared to adjust the stance of monetary policy as appropriate if risks emerge that could impede the attainment of the Committee's goals. The Committee's assessments will take into account a wide range of information, including readings on labor market conditions, inflation pressures and inflation expectations, and financial and international developments.

Voting for the monetary policy action were Jerome H. Powell, Chair; John C. Williams, Vice Chair; Michael S. Barr; Michelle W. Bowman; Susan M. Collins; Lisa D. Cook; Austan D. Goolsbee; Philip N. Jefferson; Adriana D. Kugler; Alberto G.

Musalem; and Jeffrey R. Schmid. Voting against this action was Christopher J. Waller, who supported no change for the federal funds target range but preferred to continue the current pace of decline in securities holdings.” The City of Suisun City: Investment Report for The Quarter Ended March 31, 2025 16 COMPLIANCE
This statement serves to confirm that during the reporting period for the quarter ended March 31,2025, the investment account(s) managed by Optimized Investment Partners, LLC for Suisun City, as outlined in the City’s Investment Policy, are in full compliance with the relevant state laws, regulations, and standards governing public investments.

In adherence to the City’s Investment Policy, we have undertaken the following measures to ensure compliance:

1. Investment Eligibility: All investments made are in accordance with the eligible securities as specified in the Investment Policy, including but not limited to U.S. Government securities, local agency bonds, and high-quality commercial paper.

2. Credit Risk and Diversification: Investments are diversified to minimize credit risk, with an emphasis on maintaining high credit quality and adhering to the credit ratings and issuer limits outlined in the policy.

3. Liquidity and Maturity: We have maintained appropriate levels of liquidity to meet the City’s short-term financial needs while adhering to the maturity limits set forth in the policy.

4. Internal Controls: Robust internal controls are in place to safeguard public funds, ensure accurate reporting, and prevent any potential misuse or fraud.

5. Performance Reporting: Regular performance reports are provided to the City Council and relevant stakeholders to ensure transparency and accountability in the management of the City’s investment portfolio.

6. Ethics and Conflict of Interest: All investment activities are conducted in compliance with ethical standards and conflict of interest regulations to maintain integrity and public trust.

This statement confirms our commitment to adhering to the principles and guidelines established in the City’s Investment Policy and reflects our ongoing efforts to manage the City’s investments prudently and effectively.

The City of Suisun City: Investment Report for The Quarter Ended March 31, 2025 17 DISCLOSURES
Optimized Investment Partners, LLC (OIP) is an investment advisor registered with the U.S. Securities and Exchange Commission. The information provided herein is based on sources believed to be reliable, but OIP cannot guarantee its accuracy, completeness, or suitability. The views expressed are those of OIP at the time of distribution and are subject to change. This material does not constitute an offer to buy or sell any securities.

Investment Risk Disclosures: Investments managed by OIP are not FDIC insured, (except for certificates of deposit) and there is no bank guarantee. Investments may lose value. Past performance is not indicative of future results. Economic factors, market conditions, and changes in investment strategies can materially alter performance outcomes. Fixed income investments are subject to interest, credit, and market risks. Interest rate risk, credit risk, and market risk may affect investment values, particularly in periods of rising interest rates.

Performance and Reporting: Performance results are presented gross of advisory fees and include the reinvestment of dividends. The deduction of advisory fees will lower performance results. Historical performance of investment indices, including those referenced in this report, does not reflect transaction and custodial charges or investment management fees.

Valuation and Pricing: Prices are provided by US Bank, an independent resource.

Legal and Advisory Note: This report is for informational purposes only and should not be considered as specific investment or legal advice. The content may become outdated or superseded without notice. Opinions and views expressed are based on current market conditions and are subject to change. This report does not constitute an offer or solicitation regarding any securities or investment strategy.

The City of Suisun City: Investment Report for The Quarter Ended March 31, 2025 18 GLOSSARY OF TERMS
Accrued Interest: Interest earned but not yet received.

Active Deposits: Funds that are immediately required for disbursement.

Amortization: An accounting practice of gradually decreasing (increasing) an asset's book value by spreading its depreciation (accretion) over a period of time.

Asked Price: The price a broker dealer offers to sell securities.

Basis Point: One basis point is one hundredth of one percent (0.01%).

Bid Price: The price a broker/dealer offers to purchase securities.

Book Entry Securities: Securities that are recorded in a customer’s account without physical certificates. Transactions are recorded electronically, reducing costs and risks of handling.

Book Value: The value at which a debt security is shown on the holder's balance sheet, calculated as acquisition cost less amortization of premium or accretion of discount.

Bond: A financial obligation where the issuer promises to pay the bondholder a specified stream of future cash flows, including periodic interest payments and a principal repayment.

Bond Swap: Selling one bond issue and buying another to achieve benefits like tax-deductible losses, increased yields, or improved portfolio quality.

Bullet Bond: A debt obligation that cannot be called or repaid before its scheduled maturity date.

Callable Bond: A debt obligation where the issuer has the option to call the bond or repay it early.

Certificate of Deposit: A deposit insured up to $250,000 by the Federal Deposit Insurance Corporation (FDIC) at a set rate for a specified period of time.

The City of Suisun City: Investment Report for The Quarter Ended March 31, 2025 19 Collateral: Securities, evidence of deposit, or pledges used to secure repayment of a loan, or securities pledged by a bank to secure public money deposits.

Constant Maturity Treasury (CMT): An average yield of a specific Treasury maturity sector for a given time frame, used as a market index for reference.

Credit Analysis: A review and appraisal of the economic and financial conditions or the ability to meet debt obligations.

Custody: A banking service that provides safekeeping for securities in a customer's investment portfolio and handles related transactions.

Delivery vs. Payment (DVP): The simultaneous exchange of money for securities.

Discount: The difference between the cost of a security and its value at maturity when quoted at a lower than face value.

Diversification: The practice of spreading investment funds among a variety of securities to reduce risk.

Duration: The weighted average maturity of a bond's cash flow stream, representing the time at which an investor has received half of the original investment in present value terms.

Fannie Mae: Trade name for the Federal National Mortgage Association (FNMA), a U.S. government-sponsored corporation.

Federal Deposit Insurance Corporation (FDIC): Insurance provided to customers of a subscribing bank, guaranteeing deposits up to a set limit (currently $250,000) per account.

Federal Reserve System: The central bank of the U.S., consisting of a seven-member Board of Governors, 12 regional banks, and approximately 8,000 commercial banks.

Fed Wire: A wire transmission service established by the Federal Reserve Bank for transferring funds through debits and credits between participants.

Freddie Mac: Trade name for the Federal Home Loan Mortgage Corporation (FHLMC), a U.S. government-sponsored corporation.

The City of Suisun City: Investment Report for The Quarter Ended March 31, 2025 20 Investment Agreements: Agreements with financial institutions to borrow public funds with terms concerning collateral, liquidity, and interest rates.

Interest Rate: The annual yield earned on an investment, expressed as a percentage.

Internal Controls: Procedures and practices designed to protect assets from loss, theft, fraud, or misuse and ensure accurate financial reporting.

Joint Powers Authority Pool: Shares of beneficial interest issued by a joint powers authority that invests in securities and obligations in compliance with California codes.

Liquidity: The ability to rapidly convert an investment into cash.

Market Value: The price at which a security is trading and could be bought or sold.

Maturity: The date upon which the principal or stated value of an investment becomes due and payable.

Nationally Recognized Statistical Rating Organizations (NRSRO): Agencies that assess the creditworthiness of an entity or specific security, typically referring to Standard and Poor’s, Fitch Ratings, or Moody’s.

Non-callable Bond: Also known as a Bullet Bond; a debt obligation where the bond issuer does not have the option to call the bond before its scheduled maturity date.

Par Value: The face value or principal amount of a bond or other security.

Perfected Delivery: Refers to an investment where the actual security or collateral is held by an independent third party representing the purchasing entity.

Portfolio: A collection of securities held by an investor.

Rate of Return: The yield obtainable on a security based on its purchase price or current market price, including amortized yield to maturity or current income return.

Repurchase Agreement (REPO): A transaction where the seller agrees to buy back securities from the buyer at an agreed-upon price after a stated period.

The City of Suisun City: Investment Report for The Quarter Ended March 31, 2025 21 Reverse Repurchase Agreement (REVERSE REPO): A transaction where the buyer agrees to sell securities to the seller and buy them back at a future date.

Risk: The degree of uncertainty of return on an asset.

Safekeeping: The custody service provided for the individual securities in a customer's investment portfolio.

Settlement Date: The date on which a trade is cleared by delivery of securities against funds.

Time Deposit: An interest-paying deposit that requires the money to remain in the account for a specific length of time, such as a certificate of deposit.

Treasury Obligations: Debt obligations of the U.S. Government sold by the Treasury Department, including bills, notes, and bonds.

U.S. Government Agencies: Instruments issued by various U.S. government agencies, secured by the creditworthiness of the specific agency.

Yield: The rate of annual income return on an investment, expressed as a percentage.

Yield to Maturity: The rate of income return on an investment, considering any premium or discount, spread over the period from the date of purchase to maturity.

Response to RFP for Investment Advisory Services
48 ATTACHMENT D: FORMS ADV
The following 35 pages are Optimized Investment Partners, LLC Forms ADV: I, II, and Part 2B of Form ADV.

Optimized Investment Partners has increased our Assets Under Management since our last recorded update to the Investment Adviser Registration Depository.

FORM ADV

UNIFORM APPLICATION FOR INVESTMENT ADVISER REGISTRATION AND REPORT BY EXEMPT REPORTING ADVISERS Primary Business Name: OPTIMIZED INVESTMENT PARTNERS, LLC CRD Number: 322145 Other-Than-Annual Amendment - All Sections Rev. 10/2021 4/15/2025 11:14:25 AM
WARNING: Complete this form truthfully. False statements or omissions may result in denial of your application, revocation of your registration, or criminal prosecution. You must keep this form updated by filing periodic amendments. See Form ADV General Instruction 4.

Item 1 Identifying Information
Responses to this Item tell us who you are, where you are doing business, and how we can contact you. If you are filing an umbrella registration, the information in Item 1 should be provided for the filing adviser only. General Instruction 5 provides information to assist you with filing an umbrella registration.

A. Your full legal name (if you are a sole proprietor, your last, first, and middle names):

OPTIMIZED INVESTMENT PARTNERS, LLC
B. (1) Name under which you primarily conduct your advisory business, if different from Item 1.A.

OPTIMIZED INVESTMENT PARTNERS, LLC
List on Section 1.B. of Schedule D any additional names under which you conduct your advisory business. (2) If you are using this Form ADV to register more than one investment adviser under an umbrella registration, check this box If you check this box, complete a Schedule R for each relying adviser.

C. If this filing is reporting a change in your legal name (Item 1.A.) or primary business name (Item 1.B.(1)), enter the new name and specify whether the name change is of
your legal name or your primary business name:

D. (1) If you are registered with the SEC as an investment adviser, your SEC file number: 801-129920 (2) If you report to the SEC as an exempt reporting adviser, your SEC file number:
(3) If you have one or more Central Index Key numbers assigned by the SEC ("CIK Numbers"), all of your CIK numbers:

No Information Filed
E. (1) If you have a number ("CRD Number") assigned by the FINRA's CRD system or by the IARD system, your CRD number: 322145 If your firm does not have a CRD number, skip this Item 1.E. Do not provide the CRD number of one of your officers, employees, or affiliates. (2) If you have additional CRD Numbers, your additional CRD numbers:

No Information Filed
F. Principal Office and Place of Business
(1) Address (do not use a P.O. Box):

Number and Street 1: Number and Street 2:

City: State: Country: ZIP+4/Postal Code:

If this address is a private residence, check this box:

List on Section 1.F. of Schedule D any office, other than your principal office and place of business, at which you conduct investment advisory business. If you are applying for registration, or are registered, with one or more state securities authorities, you must list all of your offices in the state or states to which you are applying for registration or with whom you are registered. If you are applying for SEC registration, if you are registered only with the SEC, or if you are reporting to the SEC as an exempt reporting adviser, list the largest twenty-five offices in terms of numbers of employees as of the end of your most recently completed fiscal year.
(2) Days of week that you normally conduct business at your principal office and place of business:

Monday - Friday Other:

Normal business hours at this location:
8-5
(3) Telephone number at this location:
858-335-1141
(4) Facsimile number at this location, if any:
(5) What is the total number of offices, other than your principal office and place of business, at which you conduct investment advisory business as of the end of your most recently completed fiscal year?
0 G. Mailing address, if different from your principal office and place of business address:

Number and Street 1: Number and Street 2:

City: State: Country: ZIP+4/Postal Code:

If this address is a private residence, check this box:

H. If you are a sole proprietor, state your full residence address, if different from your principal office and place of business address in Item 1.F.:

Number and Street 1: Number and Street 2:

City: State: Country: ZIP+4/Postal Code:

Yes No
I. Do you have one or more websites or accounts on publicly available social media platforms (including, but not limited to, Twitter, Facebook and LinkedIn)?
If "yes," list all firm website addresses and the address for each of the firm's accounts on publicly available social media platforms on Section 1.I. of Schedule D.

If a website address serves as a portal through which to access other information you have published on the web, you may list the portal without listing addresses for all of the other information. You may need to list more than one portal address. Do not provide the addresses of websites or accounts on publicly available social media platforms where you do not control the content. Do not provide the individual electronic mail (e-mail) addresses of employees or the addresses of employee accounts on publicly available social media platforms.

J. Chief Compliance Officer
(1) Provide the name and contact information of your Chief Compliance Officer. If you are an exempt reporting adviser, you must provide the contact information for your Chief Compliance Officer, if you have one. If not, you must complete Item 1.K. below.

Name: Other titles, if any:

Telephone number: Facsimile number, if any:

Number and Street 1: Number and Street 2:

City: State: Country: ZIP+4/Postal Code:

Electronic mail (e-mail) address, if Chief Compliance Officer has one:
(2) If your Chief Compliance Officer is compensated or employed by any person other than you, a related person or an investment company registered under the Investment Company Act of 1940 that you advise for providing chief compliance officer services to you, provide the person's name and IRS Employer Identification Number (if any):

Name:

IRS Employer Identification Number:

K. Additional Regulatory Contact Person: If a person other than the Chief Compliance Officer is authorized to receive information and respond to questions about this Form ADV, you may provide that information here.

Name: Titles:

Telephone number: Facsimile number, if any:

Number and Street 1: Number and Street 2:

City: State: Country: ZIP+4/Postal Code:

Electronic mail (e-mail) address, if contact person has one:

Yes No
L. Do you maintain some or all of the books and records you are required to keep under Section 204 of the Advisers Act, or similar state law, somewhere other than your principal office and place of business? If "yes," complete Section 1.L. of Schedule D.

Yes No
M. Are you registered with a foreign financial regulatory authority? Answer "no" if you are not registered with a foreign financial regulatory authority, even if you have an affiliate that is registered with a foreign financial regulatory authority. If "yes," complete Section 1.M. of Schedule D.

Yes No
N. Are you a public reporting company under Sections 12 or 15(d) of the Securities Exchange Act of 1934? Yes No
O. Did you have $1 billion or more in assets on the last day of your most recent fiscal year? If yes, what is the approximate amount of your assets:
$1 billion to less than $10 billion
$10 billion to less than $50 billion
$50 billion or more
For purposes of Item 1.O. only, "assets" refers to your total assets, rather than the assets you manage on behalf of clients. Determine your total assets using the total assets shown on the balance sheet for your most recent fiscal year end.

P. Provide your Legal Entity Identifier if you have one:

A legal entity identifier is a unique number that companies use to identify each other in the financial marketplace. You may not have a legal entity identifier.

SECTION 1.B. Other Business Names
No Information Filed
SECTION 1.F. Other Offices
No Information Filed
SECTION 1.I. Website Addresses
List your website addresses, including addresses for accounts on publicly available social media platforms where you control the content (including, but not limited to, Twitter, Facebook and/or LinkedIn). You must complete a separate Schedule D Section 1.I. for each website or account on a publicly available social media platform.

Address of Website/Account on Publicly Available Social Media Platform: https://www.optimizedip.com SECTION 1.L. Location of Books and Records
No Information Filed
SECTION 1.M. Registration with Foreign Financial Regulatory Authorities No Information Filed
Item 2 SEC Registration/Reporting
Responses to this Item help us (and you) determine whether you are eligible to register with the SEC. Complete this Item 2.A. only if you are applying for SEC registration or submitting an annual updating amendment to your SEC registration. If you are filing an umbrella registration, the information in Item 2 should be provided for the filing adviser only.

A. To register (or remain registered) with the SEC, you must check at least one of the Items 2.A.(1) through 2.A.(12), below. If you are submitting an annual updating amendment to your SEC registration and you are no longer eligible to register with the SEC, check Item 2.A.(13). Part 1A Instruction 2 provides information to help you determine whether you may affirmatively respond to each of these items.

You (the adviser):
(1) are a large advisory firm that either:
(a) has regulatory assets under management of $100 million (in U.S. dollars) or more; or (b) has regulatory assets under management of $90 million (in U.S. dollars) or more at the time of filing its most recent annual updating amendment and is registered with the SEC;
(2) are a mid-sized advisory firm that has regulatory assets under management of $25 million (in U.S. dollars) or more but less than $100 million (in U.S. dollars) and you are either:
(a) not required to be registered as an adviser with the state securities authority of the state where you maintain your principal office and place of business; or
(b) not subject to examination by the state securities authority of the state where you maintain your principal office and place of business; Click HERE for a list of states in which an investment adviser, if registered, would not be subject to examination by the state securities authority.
(3) Reserved
(4) have your principal office and place of business outside the United States; (5) are an investment adviser (or subadviser) to an investment company registered under the Investment Company Act of 1940; (6) are an investment adviser to a company which has elected to be a business development company pursuant to section 54 of the Investment Company Act of 1940 and has not withdrawn the election, and you have at least $25 million of regulatory assets under management;
(7) are a pension consultant with respect to assets of plans having an aggregate value of at least $200,000,000 that qualifies for the exemption in rule 203A-2(a);
(8) are a related adviser under rule 203A-2(b) that controls, is controlled by, or is under common control with, an investment adviser that is registered with the SEC, and your principal office and place of business is the same as the registered adviser; If you check this box, complete Section 2.A.(8) of Schedule D. (9) are an adviser relying on rule 203A-2(c) because you expect to be eligible for SEC registration within 120 days; If you check this box, complete Section 2.A.(9) of Schedule D. (10) are a multi-state adviser that is required to register in 15 or more states and is relying on rule 203A-2(d); If you check this box, complete Section 2.A.(10) of Schedule D. (11) are an Internet adviser relying on rule 203A-2(e); If you check this box, complete Section 2.A.(11) of Schedule D. (12) have received an SEC order exempting you from the prohibition against registration with the SEC; If you check this box, complete Section 2.A.(12) of Schedule D. (13) are no longer eligible to remain registered with the SEC.

State Securities Authority Notice Filings and State Reporting by Exempt Reporting Advisers C. Under state laws, SEC-registered advisers may be required to provide to state securities authorities a copy of the Form ADV and any amendments they file with the SEC. These are called notice filings. In addition, exempt reporting advisers may be required to provide state securities authorities with a copy of reports and any amendments they file with the SEC. If this is an initial application or report, check the box(es) next to the state(s) that you would like to receive notice of this and all subsequent filings or reports you submit to the SEC. If this is an amendment to direct your notice filings or reports to additional state(s), check the box(es) next to the state(s) that you would like to receive notice of this and all subsequent filings or reports you submit to the SEC. If this is an amendment to your registration to stop your notice filings or reports from going to state(s) that currently receive them, uncheck the box(es) next to those state(s).

Jurisdictions
AL
AK
AZ
AR
CA
CO
CT
DE
DC
FL
GA
GU
HI
ID
IL
IN
IA
KS
KY
LA
ME
MD
MA
MI
MN
MS
MO
MT
NE
NV
NH
NJ
NM
NY
NC
ND
OH
OK
OR
PA
PR
RI
SC
SD
TN
TX
UT
VT
VI
VA
WA
WV
WI
WY
If you are amending your registration to stop your notice filings or reports from going to a state that currently receives them and you do not want to pay that state's notice filing or report filing fee for the coming year, your amendment must be filed before the end of the year (December 31).

SECTION 2.A.(8) Related Adviser
If you are relying on the exemption in rule 203A-2(b) from the prohibition on registration because you control, are controlled by, or are under common control with an investment adviser that is registered with the SEC and your principal office and place of business is the same as that of the registered adviser, provide the following information:

Name of Registered Investment Adviser
CRD Number of Registered Investment Adviser
SEC Number of Registered Investment Adviser
-
SECTION 2.A.(9) Investment Adviser Expecting to be Eligible for Commission Registration within 120 Days If you are relying on rule 203A-2(c), the exemption from the prohibition on registration available to an adviser that expects to be eligible for SEC registration within 120 days, you are required to make certain representations about your eligibility for SEC registration. By checking the appropriate boxes, you will be deemed to have made the required representations. You must make both of these representations:

I am not registered or required to be registered with the SEC or a state securities authority and I have a reasonable expectation that I will be eligible to register with the SEC within 120 days after the date my registration with the SEC becomes effective.

I undertake to withdraw from SEC registration if, on the 120th day after my registration with the SEC becomes effective, I would be prohibited by Section 203A(a) of the Advisers Act from registering with the SEC.

SECTION 2.A.(10) Multi-State Adviser
If you are relying on rule 203A-2(d), the multi-state adviser exemption from the prohibition on registration, you are required to make certain representations about your eligibility for SEC registration. By checking the appropriate boxes, you will be deemed to have made the required representations.

If you are applying for registration as an investment adviser with the SEC, you must make both of these representations:

I have reviewed the applicable state and federal laws and have concluded that I am required by the laws of 15 or more states to register as an investment adviser with the state securities authorities in those states.

I undertake to withdraw from SEC registration if I file an amendment to this registration indicating that I would be required by the laws of fewer than 15 states to register as an investment adviser with the state securities authorities of those states.

If you are submitting your annual updating amendment, you must make this representation:

Within 90 days prior to the date of filing this amendment, I have reviewed the applicable state and federal laws and have concluded that I am required by the laws of at least 15 states to register as an investment adviser with the state securities authorities in those states.

SECTION 2.A.(11) Internet Adviser
If you are relying on rule 203A-2(e), the Internet adviser exemption from the prohibition on registration, you are required to make a representation about your eligibility for SEC registration. By checking the appropriate box, you will be deemed to have made the required representation.

If you are applying for registration as an investment adviser with the SEC or changing your existing Item 2 response regarding your eligibility for SEC registration, you must make this representation:

I will provide investment advice on an ongoing basis to more than one client exclusively through an operational interactive website.

If you are filing an annual updating amendment to your existing registration and are continuing to rely on the Internet adviser exemption for SEC registration, you must make this representation:

I have provided and will continue to provide investment advice on an ongoing basis to more than one client exclusively through an operational interactive website.

SECTION 2.A.(12) SEC Exemptive Order
If you are relying upon an SEC order exempting you from the prohibition on registration, provide the following information:

Application Number:
803-
Date of order:

Item 3 Form of Organization
If you are filing an umbrella registration, the information in Item 3 should be provided for the filing adviser only.

A. How are you organized?
Corporation
Sole Proprietorship
Limited Liability Partnership (LLP)
Partnership
Limited Liability Company (LLC)
Limited Partnership (LP)
Other (specify):

If you are changing your response to this Item, see Part 1A Instruction 4.

B. In what month does your fiscal year end each year?

DECEMBER
C. Under the laws of what state or country are you organized? State Country
California United States
If you are a partnership, provide the name of the state or country under whose laws your partnership was formed. If you are a sole proprietor, provide the name of the state or country where you reside.

If you are changing your response to this Item, see Part 1A Instruction 4.

Item 4 Successions
Yes No
A. Are you, at the time of this filing, succeeding to the business of a registered investment adviser, including, for example, a change of your structure or legal status (e.g., form of organization or state of incorporation)? If "yes", complete Item 4.B. and Section 4 of Schedule D.

B. Date of Succession: (MM/DD/YYYY)
If you have already reported this succession on a previous Form ADV filing, do not report the succession again. Instead, check "No." See Part 1A Instruction 4.

SECTION 4 Successions
No Information Filed
Item 5 Information About Your Advisory Business - Employees, Clients, and Compensation Responses to this Item help us understand your business, assist us in preparing for on-site examinations, and provide us with data we use when making regulatory policy. Part 1A Instruction 5.a. provides additional guidance to newly formed advisers for completing this Item 5.

Employees
If you are organized as a sole proprietorship, include yourself as an employee in your responses to Item 5.A. and Items 5.B.(1), (2), (3), (4), and (5). If an employee performs more than one function, you should count that employee in each of your responses to Items 5.B.(1), (2), (3), (4), and (5).

A. Approximately how many employees do you have? Include full- and part-time employees but do not include any clerical workers. 3 B. (1) Approximately how many of the employees reported in 5.A. perform investment advisory functions (including research)? 2 (2) Approximately how many of the employees reported in 5.A. are registered representatives of a broker-dealer? 0 (3) Approximately how many of the employees reported in 5.A. are registered with one or more state securities authorities as investment adviser representatives?
2 (4) Approximately how many of the employees reported in 5.A. are registered with one or more state securities authorities as investment adviser representatives for an investment adviser other than you? 0 (5) Approximately how many of the employees reported in 5.A. are licensed agents of an insurance company or agency? 0 (6) Approximately how many firms or other persons solicit advisory clients on your behalf? 0 In your response to Item 5.B.(6), do not count any of your employees and count a firm only once – do not count each of the firm's employees that solicit on your behalf.

Clients
In your responses to Items 5.C. and 5.D. do not include as "clients" the investors in a private fund you advise, unless you have a separate advisory relationship with those investors.

C. (1) To approximately how many clients for whom you do not have regulatory assets under management did you provide investment advisory services during your most recently completed fiscal year?
0 (2) Approximately what percentage of your clients are non-United States persons? 0%
D. For purposes of this Item 5.D., the category "individuals" includes trusts, estates, and 401(k) plans and IRAs of individuals and their family members, but does not include businesses organized as sole proprietorships.

The category "business development companies" consists of companies that have made an election pursuant to section 54 of the Investment Company Act of 1940. Unless you provide advisory services pursuant to an investment advisory contract to an investment company registered under the Investment Company Act of 1940, do not answer (1)(d) or (3)(d) below.

Indicate the approximate number of your clients and amount of your total regulatory assets under management (reported in Item 5.F. below) attributable to each of the following type of client. If you have fewer than 5 clients in a particular category (other than (d), (e), and (f)) you may check Item 5.D.(2) rather than respond to Item 5.D.(1).

The aggregate amount of regulatory assets under management reported in Item 5.D.(3) should equal the total amount of regulatory assets under management reported in Item 5.F.(2)(c) below.

If a client fits into more than one category, select one category that most accurately represents the client to avoid double counting clients and assets. If you advise a registered investment company, business development company, or pooled investment vehicle, report those assets in categories (d), (e), and (f) as applicable.

Type of Client
(1) Number of
Client(s)
(2) Fewer than
5 Clients
(3) Amount of Regulatory Assets
under Management
(a) Individuals (other than high net worth individuals) $ 0 (b) High net worth individuals $ 0
(c) Banking or thrift institutions $ 0
(d) Investment companies 0 $ 0
(e) Business development companies 0 $ 0
(f) Pooled investment vehicles (other than investment companies and business development companies)
0 $ 0
(g) Pension and profit sharing plans (but not the plan participants or government pension plans)
$ 0
(h) Charitable organizations $ 0
(i) State or municipal government entities (including government pension plans)
19 $ 383,000,000
(j) Other investment advisers $ 0
(k) Insurance companies $ 0
(l) Sovereign wealth funds and foreign official institutions $ 0 (m) Corporations or other businesses not listed above $ 0 (n) Other: LOCAL MUNICIPALITIES $ 0
Compensation Arrangements
E. You are compensated for your investment advisory services by (check all that apply):
(1) A percentage of assets under your management
(2) Hourly charges
(3) Subscription fees (for a newsletter or periodical)
(4) Fixed fees (other than subscription fees)
(5) Commissions
(6) Performance-based fees
(7) Other (specify):

Item 5 Information About Your Advisory Business - Regulatory Assets Under Management Regulatory Assets Under Management
Yes No
F. (1) Do you provide continuous and regular supervisory or management services to securities portfolios? (2) If yes, what is the amount of your regulatory assets under management and total number of accounts? U.S. Dollar Amount Total Number of Accounts
Discretionary: (a) $ 0 (d) 0
Non-Discretionary: (b) $ 383,000,000 (e) 19
Total: (c) $ 383,000,000 (f) 19
Part 1A Instruction 5.b. explains how to calculate your regulatory assets under management. You must follow these instructions carefully when completing this Item.
(3) What is the approximate amount of your total regulatory assets under management (reported in Item 5.F.(2)(c) above) attributable to clients who are non-United States persons?
$ 0
Item 5 Information About Your Advisory Business - Advisory Activities Advisory Activities
G. What type(s) of advisory services do you provide? Check all that apply. (1) Financial planning services
(2) Portfolio management for individuals and/or small businesses (3) Portfolio management for investment companies (as well as "business development companies" that have made an election pursuant to section 54 of the Investment Company Act of 1940)
(4) Portfolio management for pooled investment vehicles (other than investment companies) (5) Portfolio management for businesses (other than small businesses) or institutional clients (other than registered investment companies and other pooled investment vehicles)
(6) Pension consulting services
(7) Selection of other advisers (including private fund managers) (8) Publication of periodicals or newsletters
(9) Security ratings or pricing services
(10) Market timing services
(11) Educational seminars/workshops
(12) Other(specify): PORTFOLIO MANAGEMENT FOR SMALL GOVERNMENT AGENCIES, CONSULTING SERVICES Do not check Item 5.G.(3) unless you provide advisory services pursuant to an investment advisory contract to an investment company registered under the Investment Company Act of 1940, including as a subadviser. If you check Item 5.G.(3), report the 811 or 814 number of the investment company or investment companies to which you provide advice in Section 5.G.(3) of Schedule D.

H. If you provide financial planning services, to how many clients did you provide these services during your last fiscal year? 0 1 - 10
11 - 25
26 - 50
51 - 100
101 - 250
251 - 500
More than 500
If more than 500, how many?
(round to the nearest 500)
In your responses to this Item 5.H., do not include as "clients" the investors in a private fund you advise, unless you have a separate advisory relationship with those investors.

Yes No
I. (1) Do you participate in a wrap fee program?
(2) If you participate in a wrap fee program, what is the amount of your regulatory assets under management attributable to acting as:
(a) sponsor to a wrap fee program
$
(b) portfolio manager for a wrap fee program?
$
(c) sponsor to and portfolio manager for the same wrap fee program? $
If you report an amount in Item 5.I.(2)(c), do not report that amount in Item 5.I.(2)(a) or Item 5.I.(2)(b).

If you are a portfolio manager for a wrap fee program, list the names of the programs, their sponsors and related information in Section 5.I.(2) of Schedule D.

If your involvement in a wrap fee program is limited to recommending wrap fee programs to your clients, or you advise a mutual fund that is offered through a wrap fee program, do not check Item 5.I.(1) or enter any amounts in response to Item 5.I.(2).

Yes No
J. (1) In response to Item 4.B. of Part 2A of Form ADV, do you indicate that you provide investment advice only with respect to limited types of investments?
(2) Do you report client assets in Item 4.E. of Part 2A that are computed using a different method than the method used to compute your regulatory assets under management?
K. Separately Managed Account Clients
Yes No
(1) Do you have regulatory assets under management attributable to clients other than those listed in Item 5.D.(3)(d)-(f) (separately managed account clients)?
If yes, complete Section 5.K.(1) of Schedule D.
(2) Do you engage in borrowing transactions on behalf of any of the separately managed account clients that you advise? If yes, complete Section 5.K.(2) of Schedule D.
(3) Do you engage in derivative transactions on behalf of any of the separately managed account clients that you advise? If yes, complete Section 5.K.(2) of Schedule D.
(4) After subtracting the amounts in Item 5.D.(3)(d)-(f) above from your total regulatory assets under management, does any custodian hold ten percent or more of this remaining amount of regulatory assets under management? If yes, complete Section 5.K.(3) of Schedule D for each custodian.

L. Marketing Activities
Yes No
(1) Do any of your advertisements include:
(a) Performance results?
(b) A reference to specific investment advice provided by you (as that phrase is used in rule 206(4)-1(a)(5))? (c) Testimonials (other than those that satisfy rule 206(4)-1(b)(4)(ii))? (d) Endorsements (other than those that satisfy rule 206(4)-1(b)(4)(ii))? (e) Third-party ratings?
(2) If you answer "yes" to L(1)(c), (d), or (e) above, do you pay or otherwise provide cash or non-cash compensation, directly or indirectly, in connection with the use of testimonials, endorsements, or third-party ratings? (3) Do any of your advertisements include hypothetical performance ? (4) Do any of your advertisements include predecessor performance ? SECTION 5.G.(3) Advisers to Registered Investment Companies and Business Development Companies No Information Filed
SECTION 5.I.(2) Wrap Fee Programs
No Information Filed
SECTION 5.K.(1) Separately Managed Accounts
After subtracting the amounts reported in Item 5.D.(3)(d)-(f) from your total regulatory assets under management, indicate the approximate percentage of this remaining amount attributable to each of the following categories of assets. If the remaining amount is at least $10 billion in regulatory assets under management, complete Question (a). If the remaining amount is less than $10 billion in regulatory assets under management, complete Question (b).

Any regulatory assets under management reported in Item 5.D.(3)(d), (e), and (f) should not be reported below.

If you are a subadviser to a separately managed account, you should only provide information with respect to the portion of the account that you subadvise.

End of year refers to the date used to calculate your regulatory assets under management for purposes of your annual updating amendment . Mid-year is the date six months before the end of year date. Each column should add up to 100% and numbers should be rounded to the nearest percent.

Investments in derivatives, registered investment companies, business development companies, and pooled investment vehicles should be reported in those categories. Do not report those investments based on related or underlying portfolio assets. Cash equivalents include bank deposits, certificates of deposit, bankers' acceptances and similar bank instruments.

Some assets could be classified into more than one category or require discretion about which category applies. You may use your own internal methodologies and the conventions of your service providers in determining how to categorize assets, so long as the methodologies or conventions are consistently applied and consistent with information you report internally and to current and prospective clients. However, you should not double count assets, and your responses must be consistent with any instructions or other guidance relating to this Section. (a) Asset Type Mid-year End of year
(i) Exchange-Traded Equity Securities % %
(ii) Non Exchange-Traded Equity Securities % %
(iii) U.S. Government/Agency Bonds % %
(iv) U.S. State and Local Bonds % %
(v) Sovereign Bonds % %
(vi) Investment Grade Corporate Bonds % %
(vii) Non-Investment Grade Corporate Bonds % %
(viii) Derivatives % %
(ix) Securities Issued by Registered Investment Companies or Business Development Companies % % (x) Securities Issued by Pooled Investment Vehicles (other than Registered Investment Companies or Business Development Companies)
% %
(xi) Cash and Cash Equivalents % %
(xii) Other % %
Generally describe any assets included in "Other"
(b) Asset Type End of year
(i) Exchange-Traded Equity Securities 0 %
(ii) Non Exchange-Traded Equity Securities 0 %
(iii) U.S. Government/Agency Bonds 60 %
(iv) U.S. State and Local Bonds 2 %
(v) Sovereign Bonds 0 %
(vi) Investment Grade Corporate Bonds 3 %
(vii) Non-Investment Grade Corporate Bonds 0 %
(viii) Derivatives 0 %
(ix) Securities Issued by Registered Investment Companies or Business Development Companies 0 % (x) Securities Issued by Pooled Investment Vehicles (other than Registered Investment Companies or Business Development Companies)
20 %
(xi) Cash and Cash Equivalents 5 %
(xii) Other 10 %
Generally describe any assets included in "Other"

CERTIFICATES OF DEPOSIT
SECTION 5.K.(2) Separately Managed Accounts - Use of Borrowingsand Derivatives No information is required to be reported in this Section 5.K.(2) per the instructions of this Section 5.K.(2) If your regulatory assets under management attributable to separately managed accounts are at least $10 billion, you should complete Question (a). If your regulatory assets under management attributable to separately managed accounts are at least $500 million but less than $10 billion, you should complete Question (b).
(a) In the table below, provide the following information regarding the separately managed accounts you advise. If you are a subadviser to a separately managed account, you should only provide information with respect to the portion of the account that you subadvise. End of year refers to the date used to calculate your regulatory assets under management for purposes of your annual updating amendment. Mid-year is the date six months before the end of year date.

In column 1, indicate the regulatory assets under management attributable to separately managed accounts associated with each level of gross notional exposure. For purposes of this table, the gross notional exposure of an account is the percentage obtained by dividing (i) the sum of (a) the dollar amount of any borrowings and (b) the gross notional value of all derivatives, by (ii) the regulatory assets under management of the account.

In column 2, provide the dollar amount of borrowings for the accounts included in column 1.

In column 3, provide aggregate gross notional value of derivatives divided by the aggregate regulatory assets under management of the accounts included in column 1 with respect to each category of derivatives specified in 3(a) through (f).

You may, but are not required to, complete the table with respect to any separately managed account with regulatory assets under management of less than $10,000,000.

Any regulatory assets under management reported in Item 5.D.(3)(d), (e), and (f) should not be reported below. (i) Mid-Year
Gross Notional
Exposure
(1) Regulatory Assets
Under Management
(2)
Borrowings (3) Derivative Exposures
(a) Interest
Rate
Derivative
(b) Foreign
Exchange
Derivative
(c) Credit
Derivative
(d) Equity
Derivative
(e) Commodity
Derivative
(f) Other
Derivative
Less than 10% $ $ % % % % % %
10-149% $ $ % % % % % %
150% or more $ $ % % % % % %
Optional: Use the space below to provide a narrative description of the strategies and/or manner in which borrowings and derivatives are used in the management of the separately managed accounts that you advise. (ii) End of Year
Gross Notional
Exposure
(1) Regulatory Assets
Under Management
(2)
Borrowings (3) Derivative Exposures
(a) Interest
Rate
Derivative
(b) Foreign
Exchange
Derivative
(c) Credit
Derivative
(d) Equity
Derivative
(e) Commodity
Derivative
(f) Other
Derivative
Less than 10% $ $ % % % % % %
10-149% $ $ % % % % % %
150% or more $ $ % % % % % %
Optional: Use the space below to provide a narrative description of the strategies and/or manner in which borrowings and derivatives are used in the management of the separately managed accounts that you advise. (b) In the table below, provide the following information regarding the separately managed accounts you advise as of the date used to calculate your regulatory assets under management for purposes of your annual updating amendment. If you are a subadviser to a separately managed account, you should only provide information with respect to the portion of the account that you subadvise.

In column 2, provide the dollar amount of borrowings for the accounts included in column 1.

You may, but are not required to, complete the table with respect to any separately managed accounts with regulatory assets under management of less than $10,000,000.

Any regulatory assets under management reported in Item 5.D.(3)(d), (e), and (f) should not be reported below.

Gross Notional Exposure (1) Regulatory Assets Under Management (2) Borrowings Less than 10% $ $
10-149% $ $
150% or more $ $
Optional: Use the space below to provide a narrative description of the strategies and/or manner in which borrowings and derivatives are used in the management of the separately managed accounts that you advise.

SECTION 5.K.(3) Custodians for Separately Managed Accounts No Information Filed
Item 6 Other Business Activities
In this Item, we request information about your firm's other business activities.

A. You are actively engaged in business as a (check all that apply):
(1) broker-dealer (registered or unregistered)
(2) registered representative of a broker-dealer
(3) commodity pool operator or commodity trading advisor (whether registered or exempt from registration) (4) futures commission merchant
(5) real estate broker, dealer, or agent
(6) insurance broker or agent
(7) bank (including a separately identifiable department or division of a bank) (8) trust company
(9) registered municipal advisor
(10) registered security-based swap dealer
(11) major security-based swap participant
(12) accountant or accounting firm
(13) lawyer or law firm
(14) other financial product salesperson (specify):

If you engage in other business using a name that is different from the names reported in Items 1.A. or 1.B.(1), complete Section 6.A. of Schedule D.

Yes No
B. (1) Are you actively engaged in any other business not listed in Item 6.A. (other than giving investment advice)? (2) If yes, is this other business your primary business? If "yes," describe this other business on Section 6.B.(2) of Schedule D, and if you engage in this business under a different name, provide that name.

Yes No
(3) Do you sell products or provide services other than investment advice to your advisory clients? If "yes," describe this other business on Section 6.B.(3) of Schedule D, and if you engage in this business under a different name, provide that name.

SECTION 6.A. Names of Your Other Businesses
No Information Filed
SECTION 6.B.(2) Description of Primary Business
Describe your primary business (not your investment advisory business):

If you engage in that business under a different name, provide that name:

SECTION 6.B.(3) Description of Other Products and Services Describe other products or services you sell to your client. You may omit products and services that you listed in Section 6.B.(2) above.

If you engage in that business under a different name, provide that name:

Item 7 Financial Industry Affiliations
In this Item, we request information about your financial industry affiliations and activities. This information identifies areas in which conflicts of interest may occur between you and your clients.

A. This part of Item 7 requires you to provide information about you and your related persons, including foreign affiliates. Your related persons are all of your advisory affiliates and any person that is under common control with you.

You have a related person that is a (check all that apply):
(1) broker-dealer, municipal securities dealer, or government securities broker or dealer (registered or unregistered) (2) other investment adviser (including financial planners) (3) registered municipal advisor
(4) registered security-based swap dealer
(5) major security-based swap participant
(6) commodity pool operator or commodity trading advisor (whether registered or exempt from registration) (7) futures commission merchant
(8) banking or thrift institution
(9) trust company
(10) accountant or accounting firm
(11) lawyer or law firm
(12) insurance company or agency
(13) pension consultant
(14) real estate broker or dealer
(15) sponsor or syndicator of limited partnerships (or equivalent), excluding pooled investment vehicles () pypp(q), g p
(16) sponsor, general partner, managing member (or equivalent) of pooled investment vehicles Note that Item 7.A. should not be used to disclose that some of your employees perform investment advisory functions or are registered representatives of a broker-dealer. The number of your firm's employees who perform investment advisory functions should be disclosed under Item 5.B.(1). The number of your firm's employees who are registered representatives of a broker-dealer should be disclosed under Item 5.B.(2).

Note that if you are filing an umbrella registration, you should not check Item 7.A.(2) with respect to your relying advisers, and you do not have to complete Section 7.A. in Schedule D for your relying advisers. You should complete a Schedule R for each relying adviser.

For each related person, including foreign affiliates that may not be registered or required to be registered in the United States, complete Section 7.A. of Schedule D.

You do not need to complete Section 7.A. of Schedule D for any related person if: (1) you have no business dealings with the related person in connection with advisory services you provide to your clients; (2) you do not conduct shared operations with the related person; (3) you do not refer clients or business to the related person, and the related person does not refer prospective clients or business to you; (4) you do not share supervised persons or premises with the related person; and (5) you have no reason to believe that your relationship with the related person otherwise creates a conflict of interest with your clients.

You must complete Section 7.A. of Schedule D for each related person acting as qualified custodian in connection with advisory services you provide to your clients (other than any mutual fund transfer agent pursuant to rule 206(4)-2(b)(1)), regardless of whether you have determined the related person to be operationally independent under rule 206(4)-2 of the Advisers Act.

SECTION 7.A. Financial Industry Affiliations
No Information Filed
Item 7 Private Fund Reporting
Yes No
B. Are you an adviser to any private fund?
If "yes," then for each private fund that you advise, you must complete a Section 7.B.(1) of Schedule D, except in certain circumstances described in the next sentence and in Instruction 6 of the Instructions to Part 1A. If you are registered or applying for registration with the SEC or reporting as an SEC exempt reporting adviser, and another SEC-registered adviser or SEC exempt reporting adviser reports this information with respect to any such private fund in Section

7.B.(1) of Schedule D of its Form ADV (e.g., if you are a subadviser), do not complete Section 7.B.(1) of Schedule D with respect to that private fund. You must, instead, complete Section 7.B.(2) of Schedule D.

In either case, if you seek to preserve the anonymity of a private fund client by maintaining its identity in your books and records in numerical or alphabetical code, or similar designation, pursuant to rule 204-2(d), you may identify the private fund in Section 7.B.(1) or 7.B.(2) of Schedule D using the same code or designation in place of the fund's name.

SECTION 7.B.(1) Private Fund Reporting
No Information Filed
SECTION 7.B.(2) Private Fund Reporting
No Information Filed
Item 8 Participation or Interest in Client Transactions In this Item, we request information about your participation and interest in your clients' transactions. This information identifies additional areas in which conflicts of interest may occur between you and your clients. Newly-formed advisers should base responses to these questions on the types of participation and interest that you expect to engage in during the next year.

Like Item 7, Item 8 requires you to provide information about you and your related persons, including foreign affiliates.

Proprietary Interest in Client Transactions
A. Do you or any related person: Yes No
(1) buy securities for yourself from advisory clients, or sell securities you own to advisory clients (principal transactions)? (2) buy or sell for yourself securities (other than shares of mutual funds) that you also recommend to advisory clients? (3) recommend securities (or other investment products) to advisory clients in which you or any related person has some other proprietary (ownership) interest (other than those mentioned in Items 8.A.(1) or (2))? Sales Interest in Client Transactions
B. Do you or any related person: Yes No
(1) as a broker-dealer or registered representative of a broker-dealer, execute securities trades for brokerage customers in which advisory client securities are sold to or bought from the brokerage customer (agency cross transactions)? (2) recommend to advisory clients, or act as a purchaser representative for advisory clients with respect to, the purchase of securities for which you or any related person serves as underwriter or general or managing partner? (3) recommend purchase or sale of securities to advisory clients for which you or any related person has any other sales interest (other than the receipt of sales commissions as a broker or registered representative of a broker-dealer)? Investment or Brokerage Discretion
C. Do you or any related person have discretionary authority to determine the: Yes No (1) securities to be bought or sold for a client's account? (2) amount of securities to be bought or sold for a client's account? (3) broker or dealer to be used for a purchase or sale of securities for a client's account? (4) commission rates to be paid to a broker or dealer for a client's securities transactions? D. If you answer "yes" to C.(3) above, are any of the brokers or dealers related persons? E. Do you or any related person recommend brokers or dealers to clients? F. If you answer "yes" to E. above, are any of the brokers or dealers related persons? G. (1) Do you or any related person receive research or other products or services other than execution from a broker-dealer or a third party ("soft dollar benefits") in connection with client securities transactions? (2) If "yes" to G.(1) above, are all the "soft dollar benefits" you or any related persons receive eligible "research or brokerage services" under section 28(e) of the Securities Exchange Act of 1934?
H. (1) Do you or any related person, directly or indirectly, compensate any person that is not an employee for client referrals? (2) Do you or any related person, directly or indirectly, provide any employee compensation that is specifically related to obtaining clients for the firm (cash or non-cash compensation in addition to the employee's regular salary)? I. Do you or any related person, including any employee, directly or indirectly, receive compensation from any person (other than you or any related person) for client referrals?
In your response to Item 8.I., do not include the regular salary you pay to an employee.

In responding to Items 8.H. and 8.I., consider all cash and non-cash compensation that you or a related person gave to (in answering Item 8.H.) or received from (in answering Item 8.I.) any person in exchange for client referrals, including any bonus that is based, at least in part, on the number or amount of client referrals.

Item 9 Custody
In this Item, we ask you whether you or a related person has custody of client (other than clients that are investment companies registered under the Investment Company Act of 1940) assets and about your custodial practices.

A. (1) Do you have custody of any advisory clients': Yes No (a) cash or bank accounts?
(b) securities?
If you are registering or registered with the SEC, answer "No" to Item 9.A.(1)(a) and (b) if you have custody solely because (i) you deduct your advisory fees directly from your clients' accounts, or (ii) a related person has custody of client assets in connection with advisory services you provide to clients, but you have overcome the presumption that you are not operationally independent (pursuant to Advisers Act rule 206(4)-2(d)(5)) from the related person. (2) If you checked "yes" to Item 9.A.(1)(a) or (b), what is the approximate amount of client funds and securities and total number of clients for which you have custody:

U.S. Dollar Amount Total Number of Clients
(a) $ (b)
If you are registering or registered with the SEC and you have custody solely because you deduct your advisory fees directly from your clients' accounts, do not include the amount of those assets and the number of those clients in your response to Item 9.A.(2). If your related person has custody of client assets in connection with advisory services you provide to clients, do not include the amount of those assets and number of those clients in your response to 9.A.(2).

Instead, include that information in your response to Item 9.B.(2).

B. (1) In connection with advisory services you provide to clients, do any of your related persons have custody of any of your advisory clients': Yes No (a) cash or bank accounts?
(b) securities?
You are required to answer this item regardless of how you answered Item 9.A.(1)(a) or (b). (2) If you checked "yes" to Item 9.B.(1)(a) or (b), what is the approximate amount of client funds and securities and total number of clients for which your related persons have custody:

U.S. Dollar Amount Total Number of Clients
(a) $ (b)
C. If you or your related persons have custody of client funds or securities in connection with advisory services you provide to clients, check all the following that apply:
(1) A qualified custodian(s) sends account statements at least quarterly to the investors in the pooled investment vehicle(s) you manage. (2) An independent public accountant audits annually the pooled investment vehicle(s) that you manage and the audited financial statements are distributed to the investors in the pools.
(3) An independent public accountant conducts an annual surprise examination of client funds and securities. (4) An independent public accountant prepares an internal control report with respect to custodial services when you or your related persons are qualified custodians for client funds and securities.

If you checked Item 9.C.(2), C.(3) or C.(4), list in Section 9.C. of Schedule D the accountants that are engaged to perform the audit or examination or prepare an internal control report. (If you checked Item 9.C.(2), you do not have to list auditor information in Section 9.C. of Schedule D if you already provided this information with respect to the private funds you advise in Section 7.B.(1) of Schedule D).

D. Do you or your related person(s) act as qualified custodians for your clients in connection with advisory services you provide to clients? Yes No (1) you act as a qualified custodian
(2) your related person(s) act as qualified custodian(s) If you checked "yes" to Item 9.D.(2), all related persons that act as qualified custodians (other than any mutual fund transfer agent pursuant to rule 206(4)-2(b)(1)) must be identified in Section 7.A. of Schedule D, regardless of whether you have determined the related person to be operationally independent under rule 206(4)-2 of the Advisers Act.

E. If you are filing your annual updating amendment and you were subject to a surprise examination by an independent public accountant during your last fiscal year, provide the date (MM/YYYY) the examination commenced:

F. If you or your related persons have custody of client funds or securities, how many persons, including, but not limited to, you and your related persons, act as qualified custodians for your clients in connection with advisory services you provide to clients? SECTION 9.C. Independent Public Accountant
No Information Filed
Item 10 Control Persons
In this Item, we ask you to identify every person that, directly or indirectly, controls you. If you are filing an umbrella registration, the information in Item 10 should be provided for the filing adviser only.

If you are submitting an initial application or report, you must complete Schedule A and Schedule B. Schedule A asks for information about your direct owners and executive officers. Schedule B asks for information about your indirect owners. If this is an amendment and you are updating information you reported on either Schedule A or Schedule B (or both) that you filed with your initial application or report, you must complete Schedule C.

Yes No
A. Does any person not named in Item 1.A. or Schedules A, B, or C, directly or indirectly, control your management or policies? If yes, complete Section 10.A. of Schedule D.

B. If any person named in Schedules A, B, or C or in Section 10.A. of Schedule D is a public reporting company under Sections 12 or 15(d) of the Securities Exchange Act of 1934, please complete Section 10.B. of Schedule D.

SECTION 10.A. Control Persons
No Information Filed
SECTION 10.B. Control Person Public Reporting Companies No Information Filed
Item 11 Disclosure Information
In this Item, we ask for information about your disciplinary history and the disciplinary history of all your advisory affiliates. We use this information to determine whether to grant your application for registration, to decide whether to revoke your registration or to place limitations on your activities as an investment adviser, and to identify potential problem areas to focus on during our on-site examinations. One event may result in "yes" answers to more than one of the questions below. In accordance with General Instruction 5 to Form ADV, "you" and "your" include the filing adviser and all relying advisers under an umbrella registration.

Your advisory affiliates are: (1) all of your current employees (other than employees performing only clerical, administrative, support or similar functions); (2) all of your officers, partners, or directors (or any person performing similar functions); and (3) all persons directly or indirectly controlling you or controlled by you.

If you are a "separately identifiable department or division" (SID) of a bank, see the Glossary of Terms to determine who your advisory affiliates are.

If you are registered or registering with the SEC or if you are an exempt reporting adviser, you may limit your disclosure of any event listed in Item 11 to ten years following the date of the event. If you are registered or registering with a state, you must respond to the questions as posed; you may, therefore, limit your disclosure to ten years following the date of an event only in responding to Items 11.A.(1), 11.A.(2), 11.B.(1), 11.B.(2), 11.D.(4), and 11.H.(1)(a). For purposes of calculating this ten-year period, the date of an event is the date the final order, judgment, or decree was entered, or the date any rights of appeal from preliminary orders, judgments, or decrees lapsed.

You must complete the appropriate Disclosure Reporting Page ("DRP") for "yes" answers to the questions in this Item 11.

Yes No
Do any of the events below involve you or any of your supervised persons? For "yes" answers to the following questions, complete a Criminal Action DRP:

A. In the past ten years, have you or any advisory affiliate: Yes No (1) been convicted of or pled guilty or nolo contendere ("no contest") in a domestic, foreign, or military court to any felony? (2) been charged with any felony?
If you are registered or registering with the SEC, or if you are reporting as an exempt reporting adviser, you may limit your response to Item 11.A.(2) to charges that are currently pending.

B. In the past ten years, have you or any advisory affiliate:
(1) been convicted of or pled guilty or nolo contendere ("no contest") in a domestic, foreign, or military court to a misdemeanor involving:
investments or an investment-related business, or any fraud, false statements, or omissions, wrongful taking of property, bribery, perjury, forgery, counterfeiting, extortion, or a conspiracy to commit any of these offenses? (2) been charged with a misdemeanor listed in Item 11.B.(1)? If you are registered or registering with the SEC, or if you are reporting as an exempt reporting adviser, you may limit your response to Item 11.B.(2) to charges that are currently pending.

For "yes" answers to the following questions, complete a Regulatory Action DRP:

C. Has the SEC or the Commodity Futures Trading Commission (CFTC) ever: Yes No (1) found you or any advisory affiliate to have made a false statement or omission? (2) found you or any advisory affiliate to have been involved in a violation of SEC or CFTC regulations or statutes? (3) found you or any advisory affiliate to have been a cause of an investment-related business having its authorization to do business denied, suspended, revoked, or restricted?
(4) entered an order against you or any advisory affiliate in connection with investment-related activity? (5) imposed a civil money penalty on you or any advisory affiliate, or ordered you or any advisory affiliate to cease and desist from any activity? D. Has any other federal regulatory agency, any state regulatory agency, or any foreign financial regulatory authority:
(1) ever found you or any advisory affiliate to have made a false statement or omission, or been dishonest, unfair, or unethical? (2) ever found you or any advisory affiliate to have been involved in a violation of investment-related regulations or statutes? (3) ever found you or any advisory affiliate to have been a cause of an investment-related business having its authorization to do business denied, suspended, revoked, or restricted?
(4) in the past ten years, entered an order against you or any advisory affiliate in connection with an investment-related activity? (5) ever denied, suspended, or revoked your or any advisory affiliate's registration or license, or otherwise prevented you or any advisory affiliate, by order, from associating with an investment-related business or restricted your or any advisory affiliate's activity? E. Has any self-regulatory organization or commodities exchange ever:
(1) found you or any advisory affiliate to have made a false statement or omission? (2) found you or any advisory affiliate to have been involved in a violation of its rules (other than a violation designated as a "minor rule violation" under a plan approved by the SEC)?
(3) found you or any advisory affiliate to have been the cause of an investment-related business having its authorization to do business denied, suspended, revoked, or restricted?
(4) disciplined you or any advisory affiliate by expelling or suspending you or the advisory affiliate from membership, barring or suspending you or the advisory affiliate from association with other members, or otherwise restricting your or the advisory affiliate's activities? F. Has an authorization to act as an attorney, accountant, or federal contractor granted to you or any advisory affiliate ever been revoked or suspended?
G. Are you or any advisory affiliate now the subject of any regulatory proceeding that could result in a "yes" answer to any part of Item 11.C.,

11.D., or 11.E.?
For "yes" answers to the following questions, complete a Civil Judicial Action DRP:

H. (1) Has any domestic or foreign court: Yes No
(a) in the past ten years, enjoined you or any advisory affiliate in connection with any investment-related activity? (b) ever found that you or any advisory affiliate were involved in a violation of investment-related statutes or regulations? (c) ever dismissed, pursuant to a settlement agreement, an investment-related civil action brought against you or any advisory affiliate by a state or foreign financial regulatory authority?
(2) Are you or any advisory affiliate now the subject of any civil proceeding that could result in a "yes" answer to any part of Item 11.H.(1)? Item 12 Small Businesses
The SEC is required by the Regulatory Flexibility Act to consider the effect of its regulations on small entities. In order to do this, we need to determine whether you meet the definition of "small business" or "small organization" under rule 0-7.

Answer this Item 12 only if you are registered or registering with the SEC and you indicated in response to Item 5.F.(2)(c) that you have regulatory assets under management of less than $25 million. You are not required to answer this Item 12 if you are filing for initial registration as a state adviser, amending a current state registration, or switching from SEC to state registration.

For purposes of this Item 12 only:

Total Assets refers to the total assets of a firm, rather than the assets managed on behalf of clients. In determining your or another person's total assets, you may use the total assets shown on a current balance sheet (but use total assets reported on a consolidated balance sheet with subsidiaries included, if that amount is larger).

Control means the power to direct or cause the direction of the management or policies of a person, whether through ownership of securities, by contract, or otherwise. Any person that directly or indirectly has the right to vote 25 percent or more of the voting securities, or is entitled to 25 percent or more of the profits, of another person is presumed to control the other person.

Yes No
A. Did you have total assets of $5 million or more on the last day of your most recent fiscal year? If "yes," you do not need to answer Items 12.B. and 12.C.

B. Do you:
(1) control another investment adviser that had regulatory assets under management (calculated in response to Item 5.F.(2)(c) of Form ADV) of $25 million or more on the last day of its most recent fiscal year? (2) control another person (other than a natural person) that had total assets of $5 million or more on the last day of its most recent fiscal year?
C. Are you:
(1) controlled by or under common control with another investment adviser that had regulatory assets under management (calculated in response to Item 5.F.(2)(c) of Form ADV) of $25 million or more on the last day of its most recent fiscal year? (2) controlled by or under common control with another person (other than a natural person) that had total assets of $5 million or more on the last day of its most recent fiscal year?
Schedule A
Direct Owners and Executive Officers

1. Complete Schedule A only if you are submitting an initial application or report. Schedule A asks for information about your direct owners and executive officers. Use Schedule C to amend this information.

2. Direct Owners and Executive Officers. List below the names of:
(a) each Chief Executive Officer, Chief Financial Officer, Chief Operations Officer, Chief Legal Officer, Chief Compliance Officer(Chief Compliance Officer is required if you are registered or applying for registration and cannot be more than one individual), director, and any other individuals with similar status or functions;
(b) if you are organized as a corporation, each shareholder that is a direct owner of 5% or more of a class of your voting securities, unless you are a public reporting company (a company subject to Section 12 or 15(d) of the Exchange Act); Direct owners include any person that owns, beneficially owns, has the right to vote, or has the power to sell or direct the sale of, 5% or more of a class of your voting securities. For purposes of this Schedule, a person beneficially owns any securities: (i) owned by his/her child, stepchild, grandchild, parent, stepparent, grandparent, spouse, sibling, mother-in-law, father-in-law, son-in-law, daughter-in-law, brother-in-law, or sister-inlaw, sharing the same residence; or (ii) that he/she has the right to acquire, within 60 days, through the exercise of any option, warrant, or right to purchase the security.
(c) if you are organized as a partnership, all general partners and those limited and special partners that have the right to receive upon dissolution, or have contributed, 5% or more of your capital;
(d) in the case of a trust that directly owns 5% or more of a class of your voting securities, or that has the right to receive upon dissolution, or has contributed, 5% or more of your capital, the trust and each trustee; and (e) if you are organized as a limited liability company ("LLC"), (i) those members that have the right to receive upon dissolution, or have contributed, 5% or more of your capital, and (ii) if managed by elected managers, all elected managers.

3. Do you have any indirect owners to be reported on Schedule B? Yes No

4. In the DE/FE/I column below, enter "DE" if the owner is a domestic entity, "FE" if the owner is an entity incorporated or domiciled in a foreign country, or "I" if the owner or executive officer is an individual.

5. Complete the Title or Status column by entering board/management titles; status as partner, trustee, sole proprietor, elected manager, shareholder, or member; and for shareholders or members, the class of securities owned (if more than one is issued).

6. Ownership codes are: NA - less than 5% B - 10% but less than 25% D - 50% but less than 75% A - 5% but less than 10% C - 25% but less than 50% E - 75% or more

7. (a) In the Control Person column, enter "Yes" if the person has control as defined in the Glossary of Terms to Form ADV, and enter "No" if the person does not have control. Note that under this definition, most executive officers and all 25% owners, general partners, elected managers, and trustees are control persons.
(b) In the PR column, enter "PR" if the owner is a public reporting company under Sections 12 or 15(d) of the Exchange Act. (c) Complete each column.

FULL LEGAL NAME (Individuals: Last
Name, First Name, Middle Name)
DE/FE/I Title or Status Date Title or Status
Acquired MM/YYYY
Ownership
Code
Control
Person
PR CRD No. If None: S.S. No. and Date
of Birth, IRS Tax No. or Employer ID
No.

Bilby, David, Michael I CEO, CCO,

PRESIDENT, OWNER
05/2022 E Y N 7561337
Michalik, Robert, Joseph I COO, EXECUTIVE

VICE PRESIDENT,
OWNER
05/2022 B Y N 7561351
Pfeifer, Christopher, Aaron I OWNER 05/2022 NA N N 7561373 NOLAN, RICHARD, GREGORY I OWNER 05/2022 NA N N 4374631
Schedule B
Indirect Owners

1. Complete Schedule B only if you are submitting an initial application or report. Schedule B asks for information about your indirect owners; you must first complete Schedule A, which asks for information about your direct owners. Use Schedule C to amend this information.

2. Indirect Owners. With respect to each owner listed on Schedule A (except individual owners), list below:
(a) in the case of an owner that is a corporation, each of its shareholders that beneficially owns, has the right to vote, or has the power to sell or direct the sale of, 25% or more of a class of a voting security of that corporation; For purposes of this Schedule, a person beneficially owns any securities: (i) owned by his/her child, stepchild, grandchild, parent, stepparent, grandparent, spouse, sibling, mother-in-law, father-in-law, son-in-law, daughter-in-law, brother-in-law, or sister-in-law, sharing the same residence; or (ii) that he/she has the right to acquire, within 60 days, through the exercise of any option, warrant, or right to purchase the security. (b) in the case of an owner that is a partnership, all general partners and those limited and special partners that have the right to receive upon dissolution, or have contributed, 25% or more of the partnership's capital; (c) in the case of an owner that is a trust, the trust and each trustee; and (d) in the case of an owner that is a limited liability company ("LLC"), (i) those members that have the right to receive upon dissolution, or have contributed, 25% or more of the LLC's capital, and (ii) if managed by elected managers, all elected managers.

3. Continue up the chain of ownership listing all 25% owners at each level. Once a public reporting company (a company subject to Sections 12 or 15(d) of the Exchange Act) is reached, no further ownership information need be given.

4. In the DE/FE/I column below, enter "DE" if the owner is a domestic entity, "FE" if the owner is an entity incorporated or domiciled in a foreign country, or "I" if the owner is an individual.

5. Complete the Status column by entering the owner's status as partner, trustee, elected manager, shareholder, or member; and for shareholders or members, the class of securities owned (if more than one is issued).

6. Ownership codes are: C - 25% but less than 50% E - 75% or more D - 50% but less than 75% F - Other (general partner, trustee, or elected manager)

No Information Filed
Schedule D - Miscellaneous
You may use the space below to explain a response to an Item or to provide any other information.

This is an investment advisory firm that currently has two employees and nineteen clients. I anticipate amending this form with new information as it comes available.

Schedule R
No Information Filed
DRP Pages

CRIMINAL DISCLOSURE REPORTING PAGE (ADV)
No Information Filed

REGULATORY ACTION DISCLOSURE REPORTING PAGE (ADV)
No Information Filed

CIVIL JUDICIAL ACTION DISCLOSURE REPORTING PAGE (ADV)
No Information Filed
Arbitration DRPs
No Information Filed
Bond DRPs
No Information Filed
Judgment/Lien DRPs
No Information Filed
Part 1B Item 1 - State Registration
You must complete this Part 1B only if you are applying for registration, or are registered, as an investment adviser with any of the state securities authorities.

Complete this Item 1 if you are submitting an initial application for state registration or requesting additional state registration(s). Check the boxes next to the states to which you are submitting this application. If you are already registered with at least one state and are applying for registration with an additional state or states, check the boxes next to the states in which you are applying for registration. Do not check the boxes next to the states in which you are currently registered or where you have an application for registration pending.

Jurisdictions
AL
AK
AZ
AR
CA
CO
CT
DE
DC
FL
GA
GU
HI
ID
IL
IN
IA
KS
KY
LA
ME
MD
MA
MI
MN
MS
MO
MT
NE
NV
NH
NJ
NM
NY
NC
ND
OH
OK
OR
PA
PR
RI
SC
SD
TN
TX
UT
VT
VI
VA
WA
WV
WI
WY
Part 1B Item 2 - Additional Information
Complete this Item 2A. only if the person responsible for supervision and compliance does not appear in Item 1J. or 1K. of Form ADV Part 1A:

A. Person responsible for supervision and compliance:

Name: Title:

Telephone: Fax:

Number and Street 1: Number and Street 2:

City: State: Country: ZIP+4/Postal Code:

Email address, if available:

If this address is a private residence, check this box:

B. Bond/Capital Information, if required by your home state (1) Name of Issuing Insurance Company:
(2) Amount of Bond:
$ .00
(3) Bond Policy Number:

Yes No
(4) If required by your home state, are you in compliance with your home state's minimum capital requirements? Part 1B - Disclosure Questions

BOND DISCLOSURE
For "yes" answers to the following question, complete a Bond DRP. Yes No C. Has a bonding company ever denied, paid out on, or revoked a bond for you, any advisory affiliate, or any management person?

JUDGMENT/LIEN DISCLOSURE
For "yes" answers to the following question, complete a Judgment/Lien DRP. Yes No D. Are there any unsatisfied judgments or liens against you, any advisory affiliate, or any management person?

ARBITRATION DISCLOSURE
For "yes" answers to the following questions, complete an Arbitration DRP.

E. Are you, any advisory affiliate, or any management person currently the subject of, or have you, any advisory affiliate, or any management person been the subject of, an arbitration claim alleging damages in excess of $2,500, involving any of the following: Yes No (1) any investment or an investment-related business or activity? (2) fraud, false statement, or omission?
(3) theft, embezzlement, or other wrongful taking of property? (4) bribery, forgery, counterfeiting, or extortion?
(5) dishonest, unfair, or unethical practices?

CIVIL JUDICIAL DISCLOSURE
For "yes" answers to the following questions, complete a Civil Judicial Action DRP.

F. Are you, any advisory affiliate, or any management person currently subject to, or have you, any advisory affiliate, or any management person been found liable in, a civil, self-regulatory organization, or administrative proceeding involving any of the following: Yes No (1) an investment or investment-related business or activity? (2) fraud, false statement, or omission?
(3) theft, embezzlement, or other wrongful taking of property? (4) bribery, forgery, counterfeiting, or extortion?
(5) dishonest, unfair, or unethical practices?
Part 1B - Business Information
G. Other Business Activities
(1) Are you, any advisory affiliate, or any management person actively engaged in business as a(n) (check all that apply):

Tax Preparer
Issuer of securities
Sponsor or syndicator of limited partnerships (or equivalent), excluding pooled investment vehicles Sponsor, general partner, managing member (or equivalent) of pooled investment vehicles Real estate adviser
(2) If you, any advisory affiliate, or any management person are actively engaged in any business other than those listed in Item 6.A of Part 1A or Item

2.G(1) of Part 1B, describe the business and the approximate amount of time spent on that business:

H. If you provide financial planning services, the investments made based on those services at the end of your last fiscal year totaled:

Securities Investments Non-Securities Investments
Under $100,000
$100,001 to $500,000
$500,001 to $1,000,000
$1,000,001 to $2,500,000
$2,500,001 to $5,000,000
More than $5,000,000
If securities investments are over $5,000,000, how much? (round to the nearest $1,000,000) If non-securities investments are over $5,000,000, how much? (round to the nearest $1,000,000) I. Custody Yes No
(1) Advisory Fees
Do you withdraw advisory fees directly from your clients' accounts? If you answered "yes", respond to the following:
(a) Do you send a copy of your invoice to the custodian or trustee at the same time that you send a copy to the client? (b) Does the custodian send quarterly statements to your clients showing all disbursements for the custodian account, including the amount of the advisory fees?
(c) Do your clients provide written authorization permitting you to be paid directly for their accounts held by the custodian or trustee? (2) Pooled Investment Vehicles and Trusts
(a) (i) Do you or a related person act as a general partner, managing member, or person serving in a similar capacity, for any pooled investment vehicle for which you are the adviser to the pooled investment vehicle, or for which you are the adviser to one or more of the investors in the pooled investment vehicle? If you answered "yes", respond to the following:
(a) (ii) As the general partner, managing member, or person serving in a similar capacity, have you or a related person engaged any of the following to provide authority permitting each direct payment or any transfer of funds or securities from the account of the pooled investment vehicle?
Attorney
Independent certified public accountant
Other independent party
Describe the independent party:

For purposes of this Item 2I.2(a), "Independent party" means a person that: (A) is engaged by the investment adviser to act as a gatekeeper for the payment of fees, expenses and capital withdrawals from the pooled investment; (B) does not control and is not controlled by and is not under common control with the investment adviser; (C) does not have, and has not had within the past two years, a material business relationship with the investment adviser; and (D) shall not negotiate or agree to have material business relations or commonly controlled relations with an investment adviser for a period of two years after serving as the person engaged in an independent party agreement. (b) Do you or a related person act as investment adviser and a trustee for any trust, or act as a trustee for any trust in which your advisory clients are beneficiaries of the trust?
(3) Do you require the prepayment of fees of more than $500 per client and for six months or more in advance? J. If you are organized as a sole proprietorship, please answer the following: Yes No (1) (a) Have you passed, on or after January 1, 2000, the Series 65 examination? (b) Have you passed, on or after January 1, 2000, the Series 66 examination and also passed, at any time, the Series 7 examination?
(2) (a) Do you have any investment advisory professional designations? If "no",you do not need to answer Item 2.J(2)(b).
(b) I have earned and I am in good standing with the organization that issued the following credential:

Certified Financial Planner ("CFP")
Chartered Financial Analyst ("CFA")
Chartered Financial Consultant ("ChFC")
Chartered Investment Counselor ("CIC")
Personal Financial Specialist ("PFS")
None of the above
(3) Your Social Security Number:

K. If you are organized other than as a sole proprietorship, please provide the following:
(1) Indicate the date you obtained your legal status. Date of formation: 04/26/2022 (2) Indicate your IRS Empl. Ident. No.:

Part 2
Exemption from brochure delivery requirements for SEC-registered advisers SEC rules exempt SEC-registered advisers from delivering a firm brochure to some kinds of clients. If these exemptions excuse you from delivering a brochure to all of your advisory clients, you do not have to prepare a brochure.

Yes No
Are you exempt from delivering a brochure to all of your clients under these rules? If no, complete the ADV Part 2 filing below.

Amend, retire or file new brochures:

Part 3
CRS Type(s) Affiliate Info Retire
Investment Advisor
Execution Pages

DOMESTIC INVESTMENT ADVISER EXECUTION PAGE
You must complete the following Execution Page to Form ADV. This execution page must be signed and attached to your initial submission of Form ADV to the SEC and all amendments.

Appointment of Agent for Service of Process
By signing this Form ADV Execution Page, you, the undersigned adviser, irrevocably appoint the Secretary of State or other legally designated officer, of the state in which you maintain your principal office and place of business and any other state in which you are submitting a notice filing, as your agents to receive service, and agree that such persons may accept service on your behalf, of any notice, subpoena, summons, order instituting proceedings, demand for arbitration, or other process or papers, and you further agree that such service may be made by registered or certified mail, in any federal or state action, administrative proceeding or arbitration brought against you in any place subject to the jurisdiction of the United States, if the action, proceeding, or arbitration (a) arises out of any activity in connection with your investment advisory business that is subject to the jurisdiction of the United States, and (b) is founded, directly or indirectly, upon the provisions of: (i) the Securities Act of 1933, the Securities Exchange Act of 1934, the Trust Indenture Act of 1939, the Investment Company Act of 1940, or the Investment Advisers Act of 1940, or any rule or regulation under any of these acts, or (ii) the laws of the state in which you maintain your principal office and place of business or of any state in which you are submitting a notice filing.

Signature
I, the undersigned, sign this Form ADV on behalf of, and with the authority of, the investment adviser. The investment adviser and I both certify, under penalty of perjury under the laws of the United States of America, that the information and statements made in this ADV, including exhibits and any other information submitted, are true and correct, and that I am signing this Form ADV Execution Page as a free and voluntary act.

I certify that the adviser's books and records will be preserved and available for inspection as required by law. Finally, I authorize any person having custody or possession of these books and records to make them available to federal and state regulatory representatives.

Signature:

DAVID MICHAEL BILBY
Date: MM/DD/YYYY
04/15/2025
Printed Name:

DAVID MICHAEL BILBY
Title:

CEO, CCO, PRESIDENT, OWNER
Adviser CRD Number:
322145

NON-RESIDENT INVESTMENT ADVISER EXECUTION PAGE
You must complete the following Execution Page to Form ADV. This execution page must be signed and attached to your initial submission of Form ADV to the SEC and all amendments.

1. Appointment of Agent for Service of Process
By signing this Form ADV Execution Page, you, the undersigned adviser, irrevocably appoint each of the Secretary of the SEC, and the Secretary of State or other legally designated officer, of any other state in which you are submitting a notice filing, as your agents to receive service, and agree that such persons may accept service on your behalf, of any notice, subpoena, summons, order instituting proceedings, demand for arbitration, or other process or papers, and you further agree that such service may be made by registered or certified mail, in any federal or state action, administrative proceeding or arbitration brought against you in any place subject to the jurisdiction of the United States, if the action, proceeding or arbitration (a) arises out of any activity in connection with your investment advisory business that is subject to the jurisdiction of the United States, and (b) is founded, directly or indirectly, upon the provisions of: (i) the Securities Act of 1933, the Securities Exchange Act of 1934, the Trust Indenture Act of 1939, the Investment Company Act of 1940, or the Investment Advisers Act of 1940, or any rule or regulation under any of these acts, or (ii) the laws of any state in which you are submitting a notice filing.

2. Appointment and Consent: Effect on Partnerships
If you are organized as a partnership, this irrevocable power of attorney and consent to service of process will continue in effect if any partner withdraws from or is admitted to the partnership, provided that the admission or withdrawal does not create a new partnership. If the partnership dissolves, this irrevocable power of attorney and consent shall be in effect for any action brought against you or any of your former partners.

3. Non-Resident Investment Adviser Undertaking Regarding Books and Records By signing this Form ADV, you also agree to provide, at your own expense, to the U.S. Securities and Exchange Commission at its principal office in Washington D.C., at any Regional or District Office of the Commission, or at any one of its offices in the United States, as specified by the Commission, correct, current, and complete copies of any or all records that you are required to maintain under Rule 204-2 under the Investment Advisers Act of 1940.

This undertaking shall be binding upon you, your heirs, successors and assigns, and any person subject to your written irrevocable consents or powers of attorney or any of your general partners and managing agents.

Signature
I, the undersigned, sign this Form ADV on behalf of, and with the authority of, the non-resident investment adviser. The investment adviser and I both certify, under penalty of perjury under the laws of the United States of America, that the information and statements made in this ADV, including exhibits and any other information submitted, are true and correct, and that I am signing this Form ADV Execution Page as a free and voluntary act.

Signature: Date: MM/DD/YYYY
Printed Name: Title:

Adviser CRD Number:
322145

STATE-REGISTERED INVESTMENT ADVISER EXECUTION PAGE
You must complete the following Execution Page to Form ADV. This execution page must be signed and attached to your initial application for state registration and all amendments to registration.

1. Appointment of Agent for Service of Process
By signing this Form ADV Execution Page, you, the undersigned adviser, irrevocably appoint the legally designated officers and their successors, of the state in which you maintain your principal office and place of business and any other state in which you are applying for registration or amending your registration, as your agents to receive service, and agree that such persons may accept service on your behalf, of any notice, subpoena, summons, order instituting proceedings, demand for arbitration, or other process or papers, and you further agree that such service may be made by registered or certified mail, in any federal or state action, administrative proceeding or arbitration brought against you in any place subject to the jurisdiction of the United States, if the action, proceeding, or arbitration (a) arises out of any activity in connection with your investment advisory business that is subject to the jurisdiction of the United States, and (b) is founded, directly or indirectly, upon the provisions of: (i) the Securities Act of 1933, the Securities Exchange Act of 1934, the Trust Indenture Act of 1939, the Investment Company Act of 1940, or the Investment Advisers Act of 1940, or any rule or regulation under any of these acts, or (ii) the laws of the state in which you maintain your principal office and place of business or of any state in which you are applying for registration or amending your registration.

2. State-Registered Investment Adviser Affidavit
If you are subject to state regulation, by signing this Form ADV, you represent that, you are in compliance with the registration requirements of the state in which you maintain your principal place of business and are in compliance with the bonding, capital, and recordkeeping requirements of that state.

Date: MM/DD/YYYY
04/15/2025
Printed Name:

DAVID MICHAEL BILBY
Adviser CRD Number:
322145
Signature:

DAVID MICHAEL BILBY
Title:

CEO, CCO, PRESIDENT, OWNER
1 ITEM 1 COVER PAGE________________________________________________________ Part 2A of Form ADV: Firm Brochure
Optimized Investment Partners, LLC
2212 Carol View Dr., Apt 103
Cardiff, CA 92007
Telephone: 619-324-9510
Email: [email protected]
Web Address: www.optimizedip.com
February 19, 2025
This disclosure brochure (the “Brochure”) provides information about the qualifications and business practices of Optimized Investment Partners, LLC (“Optimized”). If you have any questions about the contents of this Brochure, please contact us at 619-324-9510 or [email protected]. The information in this Brochure has not been approved nor verified by the United States Securities and Exchange Commission (“SEC”) nor by any state securities authority. Registration with the Securities and Exchange Commission does not imply any level of skill or training.

Additional information about Optimized and its investment adviser representative is also available on the SEC’s website at www.adviserinfo.sec.gov. You can search this site by name or by a unique identifying number, known as a CRD number. Our firm's CRD number is 322145. 2 ITEM 2 MATERIAL CHANGES_____________________________________________________________

1. Material Changes: None-Updated AUM information & annual update 3 ITEM 3 TABLE OF CONTENTS_____________________________________________________________ Item 1 Cover Page........................................................................................................................................ 1 Item 2 Material Changes.............................................................................................................................. 2 Item 3 Table of Contents............................................................................................................................. 3 Item 4 Advisory Business............................................................................................................................. 5 Item 4A: Firm Overview................................................................................................................. 5 Item 4B: Types of Advisory Services............................................................................................... 5 Item 4C: Tailoring Advisory Services Offered Directly to Clients.................................................... 5 Item 4D: Services Offered Through Wrap Fee Programs, SubAdvisory Arrangements and Dual Contract Sponsored Programs.................................................. 6 Item 4E: Assets Under Management.............................................................................................. 6 Item 5 Fees and Compensation................................................................................................................... 6 Item 5A: Fee Schedules................................................................................................................... 6 Item 5B: Fee Payment..................................................................................................................... 7 Item 5C: Other Fees and Expenses and Valuation Policy................................................................ 7 Item 5D: Prepaid Fees..................................................................................................................... 8 Item 5E: Compensation for the Sale of Securities or Investment Products.................................... 8 Item 6 Performance-Based Fees and Side-By-Side Management................................................................ 8 Item 7 Types of Clients................................................................................................................................. 9 Item 8 Methods of Analysis, Investment Strategies and Risk of Loss.......................................................... 9 Item 8A: Methods of Analysis & Investment Strategies................................................................ 9 Item 8B: Material Risks................................................................................................................ 10 Item 8C: Risks Associated with Particular Types of Securities Used............................................ 11 Item 9 Disciplinary Information................................................................................................................. 12 Item 10 Other Financial Industry Activities and Affiliations....................................................................... 12 Item 11 Code of Ethics, Participation or Interest in Client Transactions and Personal Trading................. 12 Item 11A: Code of Ethics.............................................................................................................. 12 Item 11B: Principal Trading and Agency Cross Trading................................................................ 13 Item 11C: Personal Trading.......................................................................................................... 13 4 Item 11D: Participation or Interest in Client Transactions........................................................... 13 Item 12 Brokerage Practices...................................................................................................................... 13 Item 12A: Broker‐Dealer Selection, Compensation & Trade Aggregation...................................13 Item 12A.1: Research and Other Soft Dollar Benefits.................................................................. 14 Item 12A.2: Brokerage for Client Referrals.................................................................................. 14 Item 12A.3: Directed Brokerage.................................................................................................. 14 Item 12B: Aggregating Client Trades............................................................................................ 14 Item 13 Account Reviews........................................................................................................................... 15 Item 13A: Periodic Account Reviews........................................................................................... 15 Item 13B: Other Reviews............................................................................................................. 15 Item 13C: Reporting..................................................................................................................... 15 Item 14 Client Referrals and Other Compensation.................................................................................... 15 Item 14A: Other Compensation................................................................................................... 15 Item 14B: Client Referrals............................................................................................................ 15 Item 15 Custody…...................................................................................................................................... 15 Item 16 Investment Discretion.................................................................................................................. 16 Item 17 Voting Client Securities................................................................................................................. 16 Item 17A: Proxy Voting................................................................................................................ 16 Item 17B: Client Retains Right to Vote Proxies............................................................................ 16 Item 18 Financial Information.................................................................................................................... 16 Item 18A: Financial Statement Requirement............................................................................... 16 Item 18B: Financial Condition...................................................................................................... 16 Item 18C: Bankruptcy Disclosure................................................................................................. 16 Item 19 Requirements for State Registered Investment Advisors………………………………………………………….16 Item 19A: Principal Executive Officers………................................................................................. 16 Item 19B: Other Active Engagements.......................................................................................... 17 Item 19C: Performance Based Fees............................................................................................. 17 Item 19D: Material Events……...................................................................................................... 17 Item 19E: Issuer Relationships….................................................................................................. 17 5 ITEM 4 ADVISORY BUSINESS_____________________________________________________________ ITEM 4A: FIRM OVERVIEW
Optimized Investment Partners, LLC. (“Optimized”) is an SEC registered investment adviser with its principal place of business located in Encinitas, California. Founded in April 2022, Optimized will provide discretionary and non-discretionary fixed income investment advisory services to California local agencies and municipalities within the public sector.

Listed below are the firm's principal shareholders (i.e., those individuals and/or entities controlling 25% or more of this company).
• David Bilby, CEO
ITEM 4B: TYPES OF ADVISORY SERVICES
Optimized offers the following advisory services, where appropriate, to public agencies in the state of California. The portfolio management services are offered to clients directly.

FIXED INCOME PORTFOLIO MANAGEMENT
Optimized specializes in fixed income portfolio management, utilizing a variety of investments as listed in California government code section 53600. Please refer to Item 8 for further information on our method of analysis and risks associated with this strategy.

CONSULTING SERVICES
Optimized also provides more focused consulting services and advice to clients. This may include, but is not limited to, specific investment advice, investment policy review, financial analysis, cash-flow modeling, and many other areas of governmental financial management and administration.

ITEM 4C: TAILORING ADVISORY SERVICES OFFERED DIRECTLY TO CLIENTS Prior to engaging in discussions with a prospective client, a thorough review is done of the agency’s financial statements and investment policy to determine overall financial health and position. A determination is made if our tailored advisory services could benefit the agency. Upon initial contact with the prospective client, we discuss their investment policy and investment goals, and confirm that our selected approach meets their current needs. A preliminary summary of recommendations is provided prior to engaging in contractual services. Upon contract execution, our initial investment model for the agency is completed. We customize the model as appropriate, based upon the client’s individual objectives, time horizons, risk tolerance, liquidity needs, and any investment restrictions they may want to place on the assets in their account. As a part of our service, we provide financial and investment education to the elected officials, executive staff, and finance staff to ensure all parties are working together towards the desired outcome. Clients are responsible for informing us of any changes to their guidelines, individual needs and/or restrictions and should do so promptly upon such change.

We do not assume any responsibility for the accuracy of the information provided by the client.

Generally, we manage clients’ advisory accounts on a non-discretionary basis but will manage a client’s account on a discretionary basis, if requested by a client. Please refer to Item 16 for further information on our discretionary authority of client accounts. Please refer to Item 8 for further information on the 6 risks associated with investments made in clients’ accounts. Clients will retain individual ownership of all securities at all times through their selected custodian.

ITEM 4D: SERVICES OFFERED THROUGH WRAP FEE PROGRAMS
Optimized does not currently participate in wrap fee programs. This brochure will be updated if participation in wrap fee programs is considered in the future.

ITEM 4E: ASSETS UNDER MANAGEMENT
As of the date of this amendment filing (1/27/25), Optimized Investment Partners has approximately $383,000,000 in assets under management.

ITEM 5 FEES AND COMPENSATION_______________________________________________________ ITEM 5A: FEE SCHEDULES
The annual fee for client accounts is charged as a percentage of assets under management, according to the following schedules:

Fixed Income Portfolio Management for Institutional Accounts Assets Under Management Annual Asset Management Fee
A maximum of 0.25 of 1% (25 basis points) per year, billed monthly pro-rata. (IE. AUM $3 million = $7,500 annually, $625 monthly)
A minimum of $1.5 million in assets under management is required for this service. Optimized reserves the right to negotiate alternative minimum account size and fees on a case-by-case basis. Optimized will aggregate certain related client accounts for the purposes of achieving the minimum account size and determining the annualized fee.

Optimized’s fees for clients are typically paid monthly, in arrears, but can vary based on the terms of the governing agreements.

CONSULTING SERVICES FEES
Optimized's Consulting Services fees will be determined based on the nature of the services being provided and the complexity of each client’s circumstances. All fees are agreed upon prior to entering a contract with any client. Optimized’s Consulting Services fees are calculated in one or both of two ways:

1. On a fixed fee basis, subject to the specific arrangement reached with the client; and/or 2. On an hourly basis, ranging up to $350.00 per hour. An estimate for the total hours is determined at the start of the consulting relationship. The length of time it will take to complete Consulting Services will depend on the scope and terms of the engagement. Fees are due and payable upon completion of the Consulting Service or on an agreed upon payment schedule. There is no minimum fee for Optimized’s Consulting Services. A typical flat fee range for consulting services will be between $1,000 and $5,000.

Pre-existing advisory clients are subject to Optimized's minimum account requirements and advisory fees in effect at the time the client entered the advisory relationship. Therefore, our firm's minimum account requirements and advisory fees differ among clients. 7 Advisory Fees in General: Clients should note that similar advisory services may or may not be available from other registered investment advisers for similar or lower fees. Optimized’s clients are not required to pay any start-up or closing fees; there are no penalty fees.

Termination of the Advisory Relationship: A client agreement between a client and Optimized may be canceled at any time, by either party, for any reason upon receipt of 30 day’s written notice.

Fee Calculation: Optimized’s annual advisory fee is billed monthly or in some instances quarterly, in arrears, and is calculated based on the average market value of a client's account for the billing period, including accrued interest unless indicated otherwise in the client agreement. Typically, the market value is taken from the monthly custodian account statements. Demand deposit cash (checking account) is not included in the total market value calculation unless noted otherwise in the client agreement. We will value securities or investments in the portfolio in a manner determined in good faith to reflect fair market value. Optimized uses an independent third-party pricing source to value client securities.

Limited Negotiability of Advisory Fees: Although Optimized has established the aforementioned fee schedule(s), we retain the discretion to negotiate alternative fees on a case-by-case basis. Client facts, circumstances and needs will be considered in determining the fee schedule. These include the complexity of the client, the assets to be placed under management, the anticipated future additional assets; the existence of any related accounts; portfolio style, account composition, reports, among other factors. The specific annual fee schedule will be identified in the written agreement between Optimized and each client. We group certain related client accounts for the purposes of achieving the minimum account size requirements and determining the annual advisory fee. Such rates are not available to all Optimized’s advisory clients.

ITEM 5B: FEE PAYMENT
Optimized provides invoices to our clients monthly for their advisory fees. Clients issue checks or ACH payment for services rendered.

ITEM 5C: OTHER FEES AND EXPENSES AND VALUATION POLICY
Mutual Fund Fees: All fees paid to Optimized for investment advisory services are separate and distinct from the fees and expenses charged by mutual funds and/or ETFs to their shareholders. The fees and expenses charged by mutual funds and ETFs are described in each fund's prospectus. These fees will generally include a management fee, other fund expenses, 12b-1 fees and possible distribution or redemption fees. If the fund also imposes sales charges, a client may pay an initial or deferred sales charge. A client could invest in a mutual fund directly, without our services. In that case, the client would not receive the services provided by our firm which are designed, among other things, to assist the client in determining which mutual fund or funds are most appropriate to each client's financial condition and objectives. Importantly, clients should review both the fees charged by mutual funds and ETFs and our fees to fully understand the total amount of fees to be paid by the client and to thereby evaluate the advisory services being provided. Optimized is not affiliated with any mutual funds or ETFs, does not share in the fees charged by mutual funds and ETFs, does not participate in the investment decisions regarding the portfolios of mutual funds and ETFs and is not liable regarding such investments. 8 The fees and related expenses charged by mutual funds and ETFs can be found in the respective fund’s prospectus and statement of additional information, which should be read carefully before investing.

Short Term Idle Cash Investment:

For discretionary clients, Optimized may move some or all the non-invested cash in a client’s account to a money market mutual fund that may generate an interest return. If the cash is invested through a mutual fund, there may be times when an affiliate of the client’s custodian may be the manager of such fund and would receive separate management fees from the mutual fund. Optimized is not affiliated with any such custodian, does not share in that fee, does not participate in the investment decisions of the mutual fund portfolio and is not liable regarding such investments.

Custodian and Broker Fees and Expenses:

In addition to our advisory fees, clients are also responsible for the fees and expenses charged by custodians and imposed by broker-dealers, including, but not limited to, any transaction charges imposed by a broker-dealer that effects transactions for the client's account(s). Please refer to the "Brokerage Practices" section (Item 12) of this Brochure for additional information. From time to time, Optimized recommends a custodian to clients who do not have an existing custodial relationship established. Among others, Optimized generally recommends Union Bank, Bank of New York/Mellon, US Bank, Wells Fargo, Bank of America, or Charles Schwab & Co. Optimized does not receive any compensation from the custodians we refer to our clients. The rates offered will depend on the size of the assets or type of account. Clients retain full discretionary authority over the selection of the custodian to be used.

Valuation Policy: For all publicly traded securities held in clients’ accounts, Optimized receives daily prices electronically from a third-party provider, which are reviewed internally on a monthly basis by designated investment personnel. When it is believed that the price provided is not correct or for times when the third party does not provide a price, Optimized will obtain pricing from a different third-party pricing source. Optimized maintains detailed written policies and procedures regarding valuation of clients’ securities, which includes among other things, a list of approved third-party pricing vendors used by Optimized and reviews of price changes by the CEO and COO.

ITEM 5D: PREPAID FEES
Limited Prepayment of Fees: Optimized does not anticipate collecting fees in advance of services being rendered. Under no circumstances do we require or solicit payment of fees in excess of $500 more than six months in advance of services rendered.

ITEM 5E: COMPENSATION FOR THE SALE OF SECURITIES OR INVESTMENT PRODUCTS Optimized is not affiliated with any broker-dealers or mutual fund companies, and therefore we do not receive any compensation for the purchase or sale of securities or investment products used in client accounts.

ITEM 6 PERFORMANCE-BASED FEES AND SIDE-BY-SIDE MANAGEMENT________________________ Optimized does not charge performance-based fees (i.e., fees calculated based on a share of capital gains on or capital appreciation of the client’s assets or any portion of the client’s assets). Consequently, 9 we do not engage in side-by-side management of accounts that are charged a performance-based fee with accounts that are charged another type of fee (such as assets under management) ITEM 7 TYPES OF CLIENTS________________________________________________________________ Optimized will provide advisory services to the following types of clients:
• Local government entities
• Special districts (water, fire, etc.)
• Healthcare institutions
• Higher education institutions
Optimized will typically only manage clients’ accounts with minimum assets of $5 million. Exceptions can be made based upon client specific information and the nature of the service(s) being provided.

ITEM 8 METHODS OF ANALYSIS, INVESTMENT STRATEGIES AND RISK OF LOSS____________________ ITEM 8A: METHODS OF ANALYSIS & INVESTMENT STRATEGIES
Optimized uses all or any combination of the following methods of analysis in formulating our investment advice and/or managing client assets:
• Cash-Flow Modeling. The client types that we serve have particular cash-flow characteristics. By modeling the cash flows of the client, we attempt to maximize the amount of cash that can be invested without sacrificing safety of principal or availability of liquidity as needed. Optimized creates a custom cash flow model for each client to support our investment analysis and portfolio modeling services. A risk of this method of analysis is the client can spend beyond their documented budget and therefore run into liquidity issues if the amounts are materially different than the cash flow model and related recommendations. A significant amount of surplus liquidity is included in our portfolio recommendations. • Technical Analysis. We analyze past market movements and yield spreads to identify specific investment opportunities authorized by our clients’ investment policies. By combining technical analysis with fundamental analysis, we can advise on sectors that the market is currently pricing outside of historical norms.
• Quantitative Analysis. We use a combination of sensitivity analysis and statistical testing that utilizes mathematical analysis to estimate the probability of success of a variety of investment recommendations over time. The results of our quantitative analysis are taken into consideration in the decision to buy or sell securities and in the management of portfolio characteristics. A risk in using quantitative analysis is that the methods or models used may be based on assumptions that prove to be incorrect.
• Fundamental Analysis. We attempt to measure the intrinsic value of a security or a market sector by looking at broad economic and financial factors (including the overall economy, industry conditions, and the market’s valuation of the security or market sector) to identify securities or market sectors that we believe are fairly valued or undervalued. Fundamental analysis does not attempt to anticipate market movements. This presents a potential risk, as the 10 price of a security can move up or down along with the overall market regardless of the economic and financial factors considered in evaluating the security. • Qualitative Analysis. We use qualitative analysis to evaluate individual securities, focusing on other non-quantifiable factors, such as rating agency sentiment, that are not readily subject to measurement, and incorporate this analysis into our security selection process. A risk in using qualitative analysis is that our subjective judgment may prove incorrect. • Asset Allocation. Fixed income portfolios for California public agencies have different risk characteristics than individual investors. With the investment time horizon restricted to a maximum of five years, we use the various analysis techniques mentioned above to allocate assets in a way that keeps preservation of capital as first priority, while also supplying liquidity as needed and maximizing yield within these constraints. We generally focus on identifying an appropriate allocation of securities, maturities, market sectors, and yield curve positioning suitable for the client’s investment goals and risk tolerance. A risk of asset allocation is that the allocation will change over time due to market movements in the various sectors, which, if not corrected, may no longer be appropriate for the client’s goals.

Risks for all forms of analysis
Our securities analysis methods rely on the assumption that the companies whose securities we purchase and sell as well as other purchased or publicly available sources of information about these securities are providing accurate and unbiased data. While we are alert to indications that data may be incorrect, there is always a risk that our analysis may be compromised by inaccurate or misleading information.

FIXED INCOME PORTFOLIO MANAGEMENT INVESTMENT STRATEGIES We believe that a conservative, risk-controlled approach to fixed income management will provide both steady incremental outperformance and low relative volatility.

The disciplined process we employ to realize this philosophy is generally grounded in three key principles:
• Cash-flow modeling to identify available cash for investments • Strategic allocations to key sectors to add value
• Invest in maturities that allow for greater yield without sacrificing safety or liquidity.

Our investment recommendations assume clients’ holds securities until maturity. A risk of this approach is market interest rates may change, resulting in a fair market value loss to the client.

ITEM 8B: MATERIAL RISKS
Risk of Loss. Investing in securities involves risk of loss that clients should be prepared to bear.

Securities investments are not guaranteed, and a client may lose money on their investments. We ask that each client work with us to help us understand their tolerance for risk. Investors should be aware that investment prices fluctuate as the securities are affected by economic and other factors. As a result, the value of your investment may increase or decrease. Bonds held to maturity will return the full par or 11 face value amount to the bondholder at maturity (absent a default); however, those sold prior to maturity are subject to gain or loss depending on the market price at the time of sale.

For risks specific to a particular method of analysis or investment strategy, please see Item 8A above.

For risks specific to a particular type of security, please see Item 8C below.

ITEM 8C: RISKS ASSOCIATED WITH PARTICULAR TYPES OF SECURITIES USED

RISKS ASSOCIATED WITH FIXED INCOME SECURITIES
Optimized specializes in investment grade fixed income portfolio management. Despite the generally conservative nature of many fixed income investments, there are a variety of risks associated with fixed income investing. Fixed income securities represent monies lent by investors to corporate and government institutions. Risks vary according to the type of fixed income investment purchased along with the general level of interest rates in the economy. The risks commonly associated with fixed income securities are:
• Market Risk: The price of the security may drop in reaction to tangible and intangible events and conditions. This type of risk is caused by external factors independent of a security’s particular underlying circumstances.
• Interest Rate Risk: The risk that the value of an interest-bearing investment will change due to changes in the general level of interest rates in the market. The market value of a bond fluctuates inversely to the change in interest rates; that is, as interest rates rise, bond prices fall and vice versa. Interest rate risk is commonly measured by a bond’s duration, the greater a bond’s duration, the greater the impact on price of a change in interest rates. Investors may incur a gain or loss from bonds sold prior to the final maturity date. • Credit Risk: The risk that principal and/or interest on a fixed income investment will not be paid in a timely manner or in full due to changes in the financial condition of the issuer. Generally, the higher the perceived credit risk, the higher the rate of interest investors will receive on their investment. Many bonds are rated by a third party Nationally Recognized Statistical Rating Organization (NRSRO), for example, Moody’s Investor Services or Standard & Poor’s Inc. While ratings may assist investors to determine the creditworthiness of the issuer, they are not a guarantee of performance.
• Reinvestment Risk: The risk that interest and principal payments from a bond will be reinvested at a lower yield than that received on the original bond. During periods of declining interest rates, bond payments may be invested at lower rates; during periods of rising rates, bond payments may be invested at higher rates.
• Call Risk: The risk that a bond will be called by its issuer. A callable bond has a provision which allows the issuer to purchase the bond back from the bondholders at a predetermined price.

Generally, issuers call bonds when prevailing rates are lower than the cost of the outstanding bond. Call provisions allow an issuer to retire high-rate bonds on a predefined call schedule. 12 • Prepayment Risk: Some types of bonds are subject to prepayment risk. Similar to call risk, prepayment risk is the risk that the issuer of a security will repay principal prior to the bond’s maturity date, thereby changing the expected payment schedule of the bonds. Prepayment risk is particularly prevalent in the mortgage-backed bond market, where a decline in interest rates can trigger loan holders to pre-pay their mortgages. When investors in a bond comprised of the underlying pool of mortgages receives his or her principal back sooner than expected, they may be forced to reinvest at prevailing, lower rates.
• Liquidity Risk: The risk stemming from the lack of marketability of an investment that cannot be bought or sold quickly enough to prevent or minimize a loss. Liquidity risk is typically reflected in a wide bid-ask spread or large price movements.
• Inflation Risk: When any type of inflation is present, a dollar today will not buy as much as a dollar next year, because purchasing power is eroding at the rate of inflation. • Opportunity Cost Risk: The risk that an investor may forego profits or returns from other investments.

ITEM 9 DISCIPLINARY INFORMATION______________________________________________________ We are required to disclose any legal or disciplinary events that are material to a client's or prospective client's evaluation of our advisory business or the integrity of our management. Neither our firm nor our Management Persons have any reportable disciplinary events to disclose.

ITEM 10 OTHER FINANCIAL INDUSTRY ACTIVITIES AND AFFILIATIONS ITEM 10A: BROKER-DEALER REGISTRATION STATUS
No management persons are registered or have an application pending to register as a broker-dealer or a registered representative of a broker-dealer.

ITEM 10B: FUTURES COMMISSION MERCHANT REGISTRATION STATUS No management persons are registered or have an application pending to register as a futures commission merchant, commodity pool operator, a commodity trading advisor, or an associated person of the foregoing entities.

ITEM 10C: INDUSTRY RELATIONSHIPS
Richard Nolan is a Registered Investment Advisor and Broker for SagePoint Financial. Rich is not involved in the day-to-day operations of Optimized Investment Partners. Rich has no authority as it relates to Optimized operations and therefore no conflict of interest exists with his passive ownership in Optimized Investment Partners.

ITEM 10D: INVESTMENT ADVISER REFERRALS
Our firm does not recommend or select other investment advisers for our clients. We do not have other business relationship with any other advisers that create a material conflict of interest. 13 ITEM 11 CODE OF ETHICS, PARTICIPATION OR INTEREST IN CLIENT TRANSACTIONS AND PERSONAL

TRADING
ITEM 11A: CODE OF ETHICS
Our firm maintains a Code of Ethics which sets forth high ethical standards of business conduct that we require of our employees, including compliance with applicable federal securities laws.

Optimized and our personnel owe a fiduciary duty towards our clients and have an obligation to adhere not only to the specific provisions of the Code of Ethics but to the general principles that guide the Code.

Our Code of Ethics includes specific administrative policies and procedures to ensure appropriate checks and balances and internal controls aimed at preventing conflicts of interest and promoting transparency and fairness towards our clients. Our Code also provides for oversight, enforcement, and recordkeeping provisions.

Optimized's Code of Ethics further includes the firm's policy prohibiting the use of material non-public information. While we do not believe that we have any access to non-public information, all employees are periodically reminded that such information may not be used in a personal or professional capacity.

Our Code of Ethics is distributed to all supervised persons of Optimized whenever revisions are made, and not less frequently than annually. Upon receipt, all employees are required to provide a written acknowledgement and attestation of their intent to abide by Optimized’s Code provisions.

A copy of our Code of Ethics is available to our advisory clients and prospective clients. You may request a copy by email sent to [email protected], or by calling us at 858-335-1141.

ITEM 11B: PRINCIPAL TRADING AND AGENCY CROSS TRADING
Optimized and individuals associated with our firm are prohibited from engaging in principal transactions and agency cross transactions.

ITEM 11C: PERSONAL TRADING
Optimized and/or individuals associated with our firm can from time to time, buy or sell for their personal accounts, securities identical to or different from those recommended to our clients. In addition, any related person(s) could potentially have an interest or position in a security(ies) which may also be recommended to a client. Our Code of Ethics is designed to assure that the personal securities transactions, activities, and interests of our employees will not interfere with (i) making decisions in the best interest of advisory clients, and (ii) implementing such decisions while, at the same time, allowing employees to invest for their own accounts. It is also designed to help prevent employees from benefiting from transactions placed on behalf of advisory clients.

ITEM 11D: PARTICIPATION OR INTEREST IN CLIENT TRANSACTIONS Optimized does not participate or take a financial interest in client transactions. Optimized employees and officers will not participate in trades for our clients. Any individual employee trading will be done separate of business activities.

ITEM 12 BROKERAGE PRACTICES_________________________________________________________ 14 ITEM 12A: BROKER-DEALER SELECTION, COMPENSATION & TRADE AGGREGATION

FIXED INCOME PORTFOLIO MANAGEMENT
Optimized requires discretionary clients to provide us with written authority to determine broker-dealer selection and commission costs that will be charged to these clients for transactions placed in their account(s). Broker-dealers are selected by Optimized based on best execution, which is a combination of most favorable price and the quality of execution. In selecting a broker to execute a transaction for a client, Optimized considers a variety of other factors, including (but not limited to) the following:
• the broker-dealer's market access;
• the nature of the security or instrument being traded; • the size and type of transaction;
• the nature and character of the markets for the security or instrument to be purchased or sold; • the desired timing of the transaction;
• the execution, clearance, and settlement capabilities of the broker-dealer selected; • the reputation and perceived soundness of the broker-dealer; • Optimized's knowledge of any actual or apparent operational problems with the broker-dealer; and the reasonableness of the commission for specific transactions.

While Optimized generally seeks competitive commission rates and dealer spreads, it may not necessarily pay the lowest commission. Transactions may involve specialized services on the part of the broker-dealer and thereby justify higher commissions than would be the case with other transactions requiring more routine services.

Regarding commission rates paid, Optimized’s fixed income transactions are generally executed by the broker-dealer on a net basis, which means the execution costs (e.g., commissions) are included in the purchase or sale price of the security.

ITEM 12A.1: RESEARCH AND OTHER SOFT DOLLAR BENEFITS
Optimized does not enter third party soft dollar arrangements.

Soft dollars generally refer to arrangements whereby a discretionary investment adviser is allowed to pay for and receive research, research-related or execution services from a broker-dealer or third-party provider, in addition to the execution of transactions, in exchange for the brokerage commissions from transactions for client accounts.

ITEM 12A.2: BROKERAGE FOR CLIENT REFERRALS
Optimized does not direct brokerage in exchange for client referrals.

ITEM 12A.3: DIRECTED BROKERAGE
Optimized does not accept advisory clients’ instructions for directing client’s brokerage transactions.

Optimized recommends to clients’ that they keep an up-to-date approved broker list. For discretionary clients, Optimized will select the recommended investments from the best overall broker for that specific investment.

ITEM 12B: AGGREGATING CLIENT TRADES
15 Optimized does aggregate or “block” trades when advantageous to our clients. This blocking of trades permits the trading of aggregate blocks of securities composed of assets from multiple client accounts so long as transaction costs are shared equally and on a pro-rata (or other fair and reasonable) basis between all accounts included in any such block. Block trading may allow us to execute trades in a timelier, more equitable manner, at a better overall price.

ITEM 13 ACCOUNT REVIEWS____________________________________________________________ ITEM 13A: PERIODIC ACCOUNT REVIEWS

FIXED INCOME PORTFOLIO MANAGEMENT
Optimized does a thorough review of all client accounts quarterly. Economic and market conditions are monitored daily including fluctuations in interest rates and material changes to the fixed income securities markets. In addition, client securities are monitored for changes in credit rating daily.

Additional reviews may be triggered by material changes in variables such as the client's individual circumstances, liquidity requirements, political or economic environment, etc. These accounts are reviewed by our CEO/CCO and/or COO.

CONSULTING SERVICES
No reviews are required for our consulting services unless explicitly stated in the client contract.

ITEM 13B: OTHER REVIEWS
No other reviews are performed other than those stated in Item 13A.

ITEM 13C: REPORTING

FIXED INCOME PORTFOLIO MANAGEMENT
Optimized provides quarterly reports to advisory clients. Reports include: interest projections; portfolio holdings; quarterly cash flow model; and portfolio recommendations.

CONSULTING SERVICES
Consulting clients receive reports as stated in their contract.

ITEM 14 CLIENT REFERRALS AND OTHER COMPENSATION_____________________________________ ITEM 14A: OTHER COMPENSATION
Optimized does not receive any other compensation from outside sources.

ITEM 14B: CLIENT REFERRALS
Optimized does not contract with any outside parties for solicitation or referral services.

ITEM 15 CUSTODY______________________________________________________________________ Optimized does not take custody or possession of the funds or securities that a client has placed under our management. Each client shall appoint a Qualified Custodian (“custodian”) to take and have possession of their assets. The fees expressed in the “Fees and Compensation” section (Item 5A) of this 16 Brochure do not include fees a client will incur for custodial services. Optimized may recommend a custodian to clients who do not have an existing custodian relationship established. Among others, Optimized generally recommends (in alphabetical order): Bank of America, Bank of New York/Mellon, US Bank, or Wells Fargo. Client retains full discretionary authority over the selection of the custodian to be used.

ITEM 16 INVESTMENT DISCRETION________________________________________________________ We provide discretionary and non-discretionary investment advisory services.

ITEM 17: VOTING CLIENT SECURITIES______________________________________________________ ITEM 17A: PROXY VOTING
Optimized does not vote proxies for the securities held in client accounts. All proxy vote responsibilities will remain with the client as owner of those securities. Optimized shall recommend to clients to request custodians forward all proxy correspondence directly to the client when received.

ITEM 17B: CLIENT RETAINS RIGHT TO VOTE PROXIES
Optimized may provide clients with consulting assistance regarding proxy issues. A separate fee and agreement will be drafted for this specific service.

ITEM 18 FINANCIAL INFORMATION________________________________________________________ ITEM 18A: FINANCIAL STATEMENT REQUIREMENT
Under no circumstances do we require or solicit payment of fees in excess of $1200 per client more than six months in advance of services rendered. Therefore, we are not required to include a financial statement.

ITEM 18B: FINANCIAL CONDITION
Optimized has no financial conditions to disclose that are reasonably likely to impair its ability to meet contractual commitments to clients.

ITEM 18C: BANKRUPTCY DISCLOSURE
Optimized has never been the subject of a bankruptcy petition.

ITEM 19A: PRINCIPAL EXECUTIVE OFFICERS
David Bilby is the CEO, CCO, and President of Optimized Investment Partners, LLC. David has BA and MS degrees in Finance from San Diego State University and is credentialed as a Series 65 Registered Investment Adviser Representative under the North American Securities Administrators Association (NASAA). David has 19 years of government finance experience working for local municipalities in southern California.

Robert Michalik is the Executive Vice President & COO of Optimized Investment Partners, LLC.

Robert has a Bachelor of Science in Business Management from the University of Phoenix and is credentialed as a Series 65 Registered Investment Adviser Representative under the North American Securities Administrators Association (NASAA). Robert’s experience includes 17 strategic executive leadership and process improvement with over 25 years of experience driving and optimizing business operations and services for large and diverse organizations, including J.P. Morgan Chase, Caliber Home Loans, and First American. Robert led teams of up to 300 employees across international locations, tightly managed operating budgets exceeding $14M, and has an impeccable track record in internal-and external-facing audits.

ITEM 19B: OTHER ACTIVE ENGAGEMENTS
David is a contractor for Kosmont Transaction Services. David provides treasury consulting services to clients including cash flow modeling and market analysis. David spends approximately 5 hours per week on this business.

Robert has no other businesses in which he is actively engaged.

ITEM 19C: PERFORMANCE BASED FEES
Optimized does not perform any advisory services with performance-based fees.

ITEM 19D: MATERIAL EVENTS
No management person has been involved in any material event listed in sections D.1. and D.2.

ITEM 19E: ISSUER RELATIONSHIPS
Optimized has no relationships with any issuer of securities not listed in Item 10.C. of Part 2A. 1 Part 2B of Form ADV: Firm Supplemental Brochure
Effective Date: January 28, 2025
Optimized Investment Partners, LLC
2212 Carol View Dr., Apt 103
Cardiff, CA 92007
Telephone: 619-324-9510
Email: [email protected]
Web Address: www.optimizedip.com
This disclosure brochure (the “Brochure”) provides information about the qualifications and business practices of Optimized Investment Partners, LLC (“Optimized”). If you have any questions about the contents of this Brochure, please contact us at 619-324-9510 or [email protected]. The information in this Brochure has not been approved nor verified by the United States Securities and Exchange Commission (“SEC”) nor by any state securities authority. Registration with the Securities and Exchange Commission and/or any state securities authority does not imply any level of skill or training.

Additional information about Optimized and its investment adviser representatives is also available on the SEC’s website at www.adviserinfo.sec.gov. You can search this site by name or by a unique identifying number, known as a CRD number. Our firm's CRD number is 322145. 2 Item 1: Cover Page:

David Bilby, CEO, CCO & President
CRD#: 7561337
Optimized Investment Partners, LLC
Business Address:
2212 Carol View Dr., Apt 103
Cardiff, CA 92007
Phone#: 619-324-9510
Item 1B:

This brochure supplement provides information about the following supervised person, David Bilby, that supplements the Optimized Investment Partners, LLC brochure (Optimized ADV Part 2A). You should have received a copy of that brochure. Please contact David Bilby, CEO, CCO & President if you did not receive the Optimized Investment Partners, LLC brochure or if you have any questions about the contents of this supplement.

Additional information about David Bilby is available on the SEC’s website at www.adviserinfo.sec.gov.

David Bilby is the founder, CEO, CCO, and President of Optimized Investment Partners, LLC. David was born in 1977. David has BA and MS degrees in Finance from San Diego State University and is credentialed as a Series 65 Registered Investment Adviser Representative under the North American Securities Administrators Association (NASAA). David has 18 years of government finance experience working for local municipalities in southern California. David held the positions of Director of Finance, Treasurer, CFO, City of Chula Vista from 2015 to 2021 and is currently a Managing Director of Kosmont Municipal Treasury Consulting since 2021.

Item 3: Disciplinary Information:

We are required to disclose any legal or disciplinary events that are material to a client's or prospective client's evaluation of our advisory business or the integrity of David Bilby. No events have occurred that are applicable to this item.

Item 4: Other Business Activities:

Item 5: Additional Compensation:

David is a contractor for Kosmont Transaction Services. David provides treasury consulting services to clients including cash flow modeling and market analysis. David spends approximately 5 hours per week on this business. The annual fee for client accounts is charged as a percentage of assets under management.
3 Item 6: Supervision:

Before entering into any contract with a prospective client, Robert Michalik will review all relevant materials provided by David Bilby. These materials may include presentation decks, meeting notes (from both in-person and virtual meetings), and any other shared information. Additionally, Robert will ensure that only firm-approved literature is used during interactions with potential clients. To maintain consistency in messaging, Robert will attend meetings regularly, allowing him to observe and confirm that David Bilby communicates effectively with prospective clients. This involvement will also enable Robert to offer ongoing coaching and constructive feedback to David Bilby as needed. 4 Item 1: Cover Page:

Robert Michalik, EVP & COO
CRD#: 7561351
Optimized Investment Partners, LLC
Business Address:
2212 Carol View Dr., Apt 103
Cardiff, CA 92007
Phone#: 619-324-9531
Item 1B:

This brochure supplement provides information about the following supervised person, Robert Michalik, that supplements the Optimized Investment Partners, LLC brochure (Optimized ADV Part 2A). You should have received a copy of that brochure. Please contact David Bilby, CEO, CCO & President if you did not receive the Optimized Investment Partners, LLC brochure or if you have any questions about the contents of this supplement.

Additional information about Robert Michalik is available on the SEC’s website at www.adviserinfo.sec.gov.

Robert Michalik is the co-founder, Executive Vice President & COO of Optimized Investment Partners, LLC. Robert was born in 1977. Robert has a Bachelor of Science in Business Management from the University of Phoenix and is credentialed as a Series 65 Registered Investment Adviser Representative under the North American Securities Administrators Association (NASAA). Robert’s experience includes strategic executive leadership and process improvement with over 25 years of experience driving and optimizing business operations and services for large and diverse organizations, including J.P. Morgan Chase, Caliber Home Loans, and First American. Robert led teams of up to 300 employees across international locations, tightly managed operating budgets exceeding $14M, and has an impeccable track record in internal- and external-facing audits. Robert held the positions of Vice President of Foreclosure, Vice President of Bankruptcy, Vice President of Default Claims & Vice President-Loss Mitigation Fulfillment, REO/Collateral Management & HUD/HAF from 2014 to 2022.

Item 3: Disciplinary Information:

We are required to disclose any legal or disciplinary events that are material to a client's or prospective client's evaluation of our advisory business or the integrity of Robert Michalik. No events have occurred that are applicable to this item.

Item 4: Other Business Activities:
5 N/A-None
Item 5: Additional Compensation:

N/A-None
Item 6: Supervision:

David Bilby, the CEO, CCO & President, is responsible for supervising Robert’s activities on behalf of our firm. David can be reached via phone @ 619-324-9510
Supervised persons are supervised as follows:

Before entering into any contract with a prospective client, David Bilby will review all relevant information presented by Robert Michalik. This may include presentation decks, meeting notes (from both in-person and virtual meetings), and other materials shared with the potential client. Additionally, David will ensure that only firm-approved literature is used in client interactions prior to Robert meeting with any prospective client. To maintain message consistency, David will attend meetings regularly, providing an opportunity to observe and confirm that Robert communicates effectively with prospective clients. This involvement will also allow David to offer ongoing coaching and constructive feedback to Robert Michalik as needed.

REQUEST FOR PROPOSALS
City of Coalinga

INVESTMENT ADVISORY SERVICES
Release Date: May 5, 2025
Submission Deadline: May 30, 2025 by 5:00 PM PST
Contact
Mai Vang, Financial Services Director
Email: [email protected]
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INVESTMENT ADVISORY SERVICES
I. INTRODUCTION
The City of Coalinga is seeking proposals from qualified investment advisory firms to provide discretionary and prudent investment in the City’s temporary idle cash and outline policies for maximizing the efficiency of the City’s cash by achieving its primary investment objectives of safety, liquidity, and reasonable yield. The ultimate goal is to enhance the economic well-being of the City while protecting its pooled cash while in compliance with California Government Codes and the City's Investment Policy.

II. SCOPE OF SERVICES
The selected firm will be expected to perform the following services, but not limited to:

1. Develop and implement sound investment strategies within state law and the City’s Investment Policy.

2. Manage the City’s portfolio with discretionary authority.

3. Provide monthly/quarterly/annual reporting of City funds. Reports will cover a range including but not limited to local, and national economy, the City’s portfolio holdings, composition and sector analysis, return, weight average of maturity, duration, performance objectives, and policy compliance.

4. Attend meetings with City staff, City Council, and other public meetings as needed (in person or virtual) and present or answer questions when asked.

5. Perform due diligence on broker/dealers and manage relationships with approved trading partners.

6. Annually review and recommend updates to the City’s Investment Policy.

7. Provide secure online account access for authorized City personnel.

8. Assist with audit-related questions and documentation as required.

9. Answer questions from staff and provide general guidance in related areas.

10. Coordinate with the City’s third-party brokers for safekeeping of securities.

11. Assist the City with cash flow/maturity analysis.

12. Provide credit analysis of investment instruments in portfolio and the creditworthiness of financial institutions.

13. Evaluate market risk and develop strategies that minimize the impact on the portfolio and maximize the portfolio’s performance.

City of Coalinga 2 | Page

14. Establish an appropriate performance benchmark.

15. Provide advice and recommendations to buy and sell appropriate investment securities on non-discretionary basis.

16. Provide City with various other investment advisory services and education workshops as needed.

III. PROPOSAL SUBMISSION INSTRUCTIONS
Deadline: Proposals must be received by May 30, 2025 by 5:00 pm PST.

1. Submission Method: Proposals shall be submitted via email only to:

Mai Vang
Financial Services Department
City of Coalinga
Email: [email protected]
Electronic copies shall be submitted by an emailed PDF

2. Pre-Submittal Questions: Firms may submit written questions regarding this RFP to the contact above. All questions must be received by May 14, 2025 by 5:00 PM PST. Responses will be shared with all interested parties.

3. Interviews: Interviews will be conducted with top-ranked proposers prior to final selection at the discretion of the City should they determine them necessary.

4. Format: The format of submittals is at the discretion of the Proposer. Each proposal shall be limited to a maximum of 20 pages, single-sided, using a minimum 12-point font size. Page limit excludes a table of contents, and resumes for the Consultant’s team.

5. License and Certifications: Professionals must maintain all applicable licenses and certifications as required by law.

6. Costs: All cost associated with the preparation of proposals shall be borne by Professional.

7. Modification Authority: The City reserves the unilateral right to amend, cancel, or reissue this RFP in writing at any time.

8. Disclosure: Materials submitted by Professionals are subject to public inspection under the California Public Records Act (Government Code Sec. 7927.000 et seq.), unless exempt. Any determination that a document is or is not a public record pursuant to the Public Records Act shall be decided solely by the City. In the event the Professional believes a document or record to be confidential, the Professional shall mark the document in a conspicuous location as “CONFIDENTIAL” before providing it to the City.

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IV. SCHEDULE FOR RFP PROCESS
Date and Time Process Steps
May 5, 2025 Request for Proposal released
May 14, 2025 by 5 PM PST Deadline to submit questions to City of Coalinga May 22, 2025 Reponses to Questions Posted
May 30, 2025 by 5 PM PST Proposal Submission Deadline
June 2-6, 2025 Evaluation of Proposals
June 20, 2025 Notification of Awards
July 1, 2025 (or after) Contract Start Date
V. PROPOSAL REQUIREMENTS
Proposals should be clear, concise, and include the following sections:

1. Cover Letter – Introduce the firm, signed by an authorized representative.

2. Executive Summary – Describe your firm’s capabilities and interest in serving the City.

3. Firm Qualifications and Personnel – Detail experience with municipal clients, bios of key staff, and organizational structure.

4. Investment Philosophy and Strategy – Explain your approach to managing public funds.

5. Pricing Structure – Provide a complete fee schedule, including flat fees, assetbased fees, hourly rates, and any reimbursable costs.

6. Client References – At least three municipal or public agency clients with contact information.

7. Sample Reports – Provide one or more sample monthly/quarterly reports.

8. Form ADV and Financials – Include your most recent Form ADV (Parts I & II) and current audited financial statements.

VI. EVALUATION CRITERIA
Proposals will be evaluated according to the following weighted criteria:

Criteria Weight
Public agency experience 30%
Investment strategy & understanding 25%
Cost of services 20%
Reporting and compliance tools 15%
References 10%
The City reserves the right to request additional information, interview firms, and negotiate final terms.

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VII. ATTACHMENTS
 [City of Coalinga Investment Policy]
 [Professional Services Agreement Template]
Thank you for your interest in partnering with the City of Coalinga.

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Discussion, Direction and PotentialAction Regarding Revisions to the City Council Code of Conduct, Councilmember Rights and Duties, Procedures for Filling Vacancies, and City Treasurer Responsibilities
Meeting Date: Thursday, July 17, 2025
From: Sean Brewer, Interim City Manager
Prepared by: Sean Brewer, Interim City Manager
I. RECOMMENDATION:

It is recommended that the City Council review the proposed updates to the City Council Code of Conduct and related governance documents, including:

Councilmember rights and duties
Procedural rules for filling City Council vacancies
Clarification of the roles and responsibilities of the City Treasurer Incorporation of best practices aligned with Robert’s Rules of Order and the Brown Act Council is asked to provide direction on the proposed amendments to allow final revisions to be prepared for formaladoption at a future meeting.

II. BACKGROUND:

At the August 15, 2024 meeting, the City Council discussed the need to revise the City’s Code of Conduct to include a clear and standardized process for filling vacancies on the City Council. This was in response to a Future Agenda Item request submitted by Councilmember Vosburg. The Council reviewed initial recommendations provided by the City Attorney and directed staff to draft additional language that:

Establishes application timelines
Defines interview procedures
Describes Council deliberation and voting protocols for candidate appointments Additionally, Mayor Vosburg requested an agenda item to further examine the rights and duties of Councilmembers and other elected positions, and to ensure that the Council’s procedures are consistent with Robert’s Rules of Order, the Brown Act, and overall governance efficiency.

The City Attorney has reviewed these items and provided supporting documents and draft language addressing:

Councilmember rights and limitations (including proceduralefficiency and ethical standards) Brown Act compliance for public meetings
Clarification of the legaland functional separation between the elected City Treasurer and appointed Finance Director
All proposed language updates have been incorporated into the draft documents attached to this report for Council review.

III. DISCUSSION:

The additional changes requested by Council pertaining to the candidate selection process is attached for Council’s review.

Also attached is the drafted language addressing Councilmember rights and duties.

The changes addressing consistency with Robert’s Rules of Order and the Brown Act have been incorporated into the Code of Conduct and are attached for Council’s review.

Council should read and familiarize themselves with the attachments prior to the meeting and be prepared with any suggested changes. Once Council directs staff on all confirmed changes, the City Attorney will make the changes accordingly in their appropriate location of the document for Council's finalapprovalat a subsequent meeting,
IV. ALTERNATIVES:

Councilmember Rights and Duties
The draft document titled “The Rights and Responsibilities of a City Councilperson in California” (attached) provides clarity regarding policymaking, budgeting, oversight, and ethicalconduct. It also emphasizes Council limitations, including:

Prohibitions against individual direction to staff
Adherence to the City Manager-led administrative structure Brown Act compliance for all Councilcommunications and decisions Code of Conduct Revisions
Significant updates were made to the Council’s Rules of Procedure, incorporating:

Expectations for decorum during meetings and on social media Conduct toward staff and members of the public
Council member attendance requirements
Rules regarding requests for agenda items and budget amendments Reinforcement of Brown Act requirements for agenda setting and public participation VacancyAppointment Procedure
To promote transparency and fairness, the candidate appointment process has been formalized with language that outlines:

Application timelines and required outreach
Interview procedures with equal time and structured questioning Nomination and voting processes for appointments
City Treasurer vs. Finance Director
The City Attorney conducted an extensive analysis comparing the statutory duties of the elected City Treasurer with those of the Finance Director, as defined in Government Code and local ordinance. Based on this review:

The Treasurer's role is primarily oversight-based, focusing on monthly financial reports and investment policy compliance
The Finance Director is responsible for the day-to-day financial operations of the City The Treasurer shall not perform duties of the Finance Director, as explicitly prohibited in Municipal Code Section 2-1.501.

Proposed updates to Coalinga Municipal Code Sections 2-1.500 et seq. have been drafted to better define the Treasurer’s limited but important oversight role and eliminate confusion over duties.

V. FISCAL IMPACT:

There is no immediate fiscal impact from these proposed changes.

ATTACHMENTS:

File Name Description
COC_-
_Additional_Language_Addressing_Candidate_Selection_Process_030625.pdf Candidate Selection Process
2025.02.20_Council_Member_Rights_and_Duties.docx
Council Members & Other Elected Officials Rights and
Duties
Code_of_Conduct_Draft_Amend_Consistency_wRobert_sRules___BrownAct_030625.pdfCouncil Code of Conduct - Consistent Robert's Rules of Order and BrownAct (Redlined)
COC_2-1.500_Revisions.docx Recommended Treasurer Duties Ordinance Revisions Appointment Process for City Council Committees and Commissions This section outlines the process for the city council to solicit nominations, vet applicants, and make appointments to subordinate committees and commissions. The process emphasizes open communication, standardized procedures, and objective evaluation to ensure qualified and committed individuals are selected to serve the community.

1. Advertising and Recruitment
To attract a diverse pool of qualified applicants, the city clerk should publicize openings on committees and commissions. The Maddy Act (Government Code Section 54972) requires that each legislative body prepare an annual list of all boards, commissions, and committees that are appointed by the local agency. This list is publicly available and includes information about upcoming vacancies and the application process,
Where to Announce Openings:
• City Website: Prominently feature a dedicated section for boards and commissions, with clear links to application forms and relevant information. • Local Newspapers: Publish announcements in both print and online editions of local newspapers to reach a broader audience.
• Community Centers and Public Libraries: Post flyers and application information in community centers, libraries, and other public spaces.
• Social Media: Utilize the city's social media platforms (Facebook, Twitter, Nextdoor, etc.) to share announcements and engage with potential applicants. • Any other methods are acceptable for use if the City Clerk believes it will reasonably attract applicants.

Information to be Included in the Announcement:
• Committee/Commission Purpose and Responsibilities: The purpose, goals, and responsibilities of the committee or commission shall be described. • Eligibility Criteria: Specify any residency, age, or other requirements for applicants. • Meeting Schedule and Time Commitment: Provide information about the frequency and duration of meetings, as well as any expected time commitment outside of meetings. • Application Process: Outline the application process, including where to find applications, required documentation, and submission deadlines.
• Contact Information: Provide contact information for questions and inquiries.

3. Establishing Timelines
Clear timelines ensure a consistent and efficient appointment process.

Application Period:
• The Council will announce the opening at a City Council meeting and the closing date for applications which will be at least two weeks following the date the opening is announced at a council meeting.

Providing Applications to the Council:
• Interviews shall be scheduled for no later than two council meetings following the close of the application period. Applicants should be notified of their required attendance one week before interviews are scheduled.

4. Application Review
A standardized application review process ensures fairness and consistency in evaluating candidates.

Application Completeness:
• All applications submitted will be reviewed by the City Manager to ensure they are complete and meet the stated eligibility criteria.
• All candidates who completed the application in full, and are in good standing, shall be provided to the City Council.

Verifying Applicant Standing:
• The City Manager shall verify that applicants are in good standing with the city. This may involve checking for outstanding fines, code violations, or any legal issues that might affect their ability to serve on a committee or commission.

5. Interview & Nomination Process of Candidates:

Interview Order:
• To avoid any perception of bias, the order in which candidates are interviewed should be randomly selected prior to the meeting. This can be done using a random number generator or drawing names from a hat.

Time Allotment:
• Allocate an equal amount of time for each interview to ensure fairness. The specific time allotted will depend on the number of candidates and the complexity of the committee or commission's responsibilities. The default time per candidate shall be 15 minutes total.

Interview Format:
• Candidate Statement: Each candidate may make a 3-minute opening statement to explain their interest and expertise or desire to serve.
• Standardized Questions: Following the Candidate Statement, Council may ask any questions. Unless otherwise agreed upon, the order of questions shall proceed with the Mayor, Vice Mayor, and then to the Vice Mayor’s left across the dais until all questions are completed. These questions should be relevant to the committee or commission's purpose and responsibilities and may assess the candidate’s experience, knowledge, and commitment to public service. In fairness, only one question at a time may be asked with reasonable short follow-up or clarifying questions.

6. Final Selection
Council Deliberation:
• After all interviews are conducted, the city council should deliberate publicly to discuss the qualifications of each candidate.
• Only those receiving a nomination from a Councilperson will be considered for a vote.

Voting Procedure:
• All nominations are considered together. This allows for a comprehensive comparison of all nominees.
• No second confirming nomination is required. A single nomination is sufficient to put a candidate forward for consideration.
• Council members discuss the qualifications of each nominee. This deliberation should be conducted in a public meeting, allowing for transparency and public input. • A vote is then taken on each nominee individually. Nominees shall be voted upon in the order of their interview. Candidates who were interviewed but did not receive a nomination shall not be voted upon. This ensures that each nominee receives proper consideration and avoids potential biases that could arise from bloc voting. • Simple majority vote: The first nominee who receives more than half of the confirmation votes is appointed. If multiple vacancies exist, the voting may continue.

The Rights and Responsibilities of a City Councilperson in California The rights and responsibilities of a city councilperson in California are derived from various sources, including:
● California Government Code: The California Government Code provides a framework for the organization and operation of city governments, including the roles and responsibilities of city council members.
● Local Ordinances: Cities may enact ordinances that further define the rights and responsibilities of city council members.
● Case Law: Court decisions interpret and clarify the laws and regulations governing city council members.

City council members have a fiduciary duty to act in the best interests of the city and its residents. Their primary responsibilities include:
● Policymaking: Enacting ordinances and resolutions to address local issues and provide for the health, safety, and welfare of the community. For example, the council may adopt ordinances regulating land use, traffic, or public safety. ● Budgeting: Approving and overseeing the city's budget, ensuring responsible allocation of public funds. This includes setting priorities for spending and ensuring that the city's finances are managed effectively.
● Oversight: Monitoring the performance of city departments and holding city staff accountable for implementing council policies. This may involve reviewing reports, conducting hearings, and making inquiries to ensure that city services are delivered efficiently and effectively. ● Appointments: Appointing members to boards, commissions, and committees that advise the council on various matters. These bodies may provide expertise on issues such as planning, transportation, or public safety.
● Representation: Representing the interests of their constituents and advocating for their needs. This includes listening to concerns, responding to inquiries, and working to address issues that affect the community.

Limitations on Council authority include:
● Acting Individually: Council members generally cannot act individually on behalf of the city4.

Decisions must be made collectively by the council as a whole at duly noticed public meetings4. This principle is crucial to ensure transparency and accountability in local government.
● Interfering with Administration: Council members should not interfere with the day-to-day administration of city affairs, which is typically the responsibility of the city manager. Their role is to set policy, not to manage individual employees or departments. ● Giving Orders to Employees: Council members should not give direct orders to city employees. All instructions should be channeled through the city manager to maintain a clear chain of command and avoid confusion or conflicts.
● Conflicts of Interest: Council members must avoid conflicts of interest and refrain from using their positions for personal gain. For example, a council member who owns property that would be affected by a zoning decision should recuse themselves from voting on that matter.

Best Practices for Council Members
● Attend Training: Newly elected council members should attend training sessions to learn about their roles and responsibilities. These sessions may cover topics such as the Brown Act, the city's budget process, and ethical considerations. ● Consult with City Attorney: Council members should consult with the city attorney for legal advice on any matters related to their duties. This is essential to ensure that their actions comply with the law and to avoid potential liability.
● Adhere to Ethical Standards: Council members should maintain high ethical standards and avoid even the appearance of impropriety. This includes being honest and transparent in their dealings with the public and avoiding any actions that could be perceived as conflicts of interest.
● Communicate with Constituents: Council members should actively communicate with their constituents and seek their input on important issues6. This can be done through town hall meetings, community forums, and regular communication channels such as newsletters or social media.
● Work Collaboratively: Council members should work collaboratively with other council members and city staff to achieve common goals. This includes respecting diverse viewpoints, engaging in constructive dialogue, and finding common ground to address community needs.

Rights and Responsibilities of a City Treasurer in California The city treasurer plays a critical role in maintaining the financial health and stability of the city by safeguarding public funds, ensuring compliance with financial regulations, and overseeing various aspects of the city's financial operations. This summary is based on the California Government Code, relevant case law, and the specific ordinances or charter provisions of the city in question. However, the City’s Municipal Code states that the Treasurer shall not perform any function or duty of the Finance Director.

California Government Code
The California Government Code outlines the fundamental duties of a city treasurer. Govt C §§41001–41007, 53630–53686.These include:
● Receiving and Safekeeping Funds: The city treasurer is the custodian of all city funds and is responsible for their safekeeping.
● Compliance with Financial Laws: The treasurer must comply with all state laws regarding the deposit, securing, and handling of public and trust funds. ● Disbursement of Funds: The treasurer disburses city funds only on warrants signed by legally designated persons.
● Reporting and Accounting: The treasurer must submit a monthly written report to the city clerk and the legislative body, accounting for all receipts, disbursements, and fund balances. ● Tax and License Fee Collection: The treasurer performs duties related to collecting city taxes and license fees as prescribed by ordinance.
● Appointment of Deputies: The treasurer may appoint deputies and is responsible for their actions.

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Decorum of City Council Members

1. Council Members shall:
a. put constituents first at all times;
b. treat each other, Staff, and the Public with dignity, courtesy, and respect; c. value all opinions, be tolerant of new and different ideas, and encourage creativity and innovation;
d. follow through on commitments and be accountable to each other; e. clarify when items are discussed in confidence and maintain appropriate confidentiality;
f. be attentive to others, limiting interruptions and distractions; g. encourage dissent in debate while being mindful not to prolong discourse or block consensus;
h. be candid with each other about ideas and feelings, and resolve conflicts directly;
i. keep comments clear, concise, and on-topic to maximize opportunities for all to express themselves;
j. continuously strive to improve how members work as a team; k. place clear and realistic demands on staff resources and time when requesting action;
l. start and end meetings on time, work from an agenda, and be present, attentive, and prepared;
m. present problems in a way that promotes discussion and resolution; n. continually work to build trust in each other;
o. treat each other and everyone with courtesy and refrain from inappropriate behavior and derogatory comments at all times, including but not limited to Council Meetings, social media, and public events;
p. be fair, impartial, and unbiased when voting on quasi-judicial actions; q. move to require the Mayor to enforce these Rules, and the Mayor shall do so upon an affirmative vote of a majority of the Council Members present; r. preserve order and decorum during the meeting;
s. not delay or interrupt the proceedings or the peace of the council, nor disturb any Council Member while speaking, by conversation or otherwise; t. prohibit disclosure of confidential communications and authorize public censure for failure to comply;

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u. support the Rules established by the Council;
v. abide by these Rules in conducting the business of the City of Coalinga; w. value each other’s time;
x. attempt to build consensus on an item through an opportunity for dialogue; but when this is not possible, the majority vote shall prevail and the majority shall show respect for the opinion of the minority;
y. have the right to dissent from, protest, or comment upon any action of the Council;
z. respect each other’s opportunity to speak and, if necessary, agree to disagree;
aa. avoid offensive negative comments and shall practice civility and decorum during discussions and debate;
bb. assist the Mayor’s exercise of the affirmative duty to maintain order; cc. speak to the City Manager directly on issues and concerns but not give individual direction;
dd. treat staff professionally and refrain from publicly criticizing individual employees;
ee. avoid involvement in personnel issues except during Council closed sessions regarding Council-appointed staff such as the City Manager and City Attorney, including hiring, firing, promoting, disciplining, and other personnel matters;
ff. discuss directly with the City Manager and/or City Attorney any displeasure with a department or Staff;
gg. request answers to questions on agenda items from the City Manager, City Attorney, City Clerk, City Treasurer, Department Directors, or Division Managers prior to the meeting whenever possible;
hh. be deemed to have forfeited his or her title to office upon failing to attend four (4) consecutive Regular City Council Meetings without excuse; ii. may present via audio, visual, presentation or other means of communications any agenda item requested to be placed on the agenda by that Council Member; and
jj. disclose conflicts of interest:
(i) The Political Reform Act prohibits any public official from making, participating in making, or in any way attempting to use his/her official position to influence a governmental decision in which the public official knows or has reason to know he/she has a financial interest.
(ii) A Public Official who holds an office specified in Government Code Section

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87200, and who has a disqualifying financial interest in a decision, shall identify the conflict of interest or potential conflict of interest, and immediately, prior to the consideration of the matter, do all of the following:
• publicly identify the financial interest that gives rise to the conflict of interest or potential conflict of interest in detail sufficient to be understood by the public, except that disclosure of the exact street address of a residence is not required;
• recuse himself/herself from discussing and voting on the matter, or otherwise acting n violation of Government Code Section 87100; • Leave the room until after the discussion, vote, and any other disposition of the matter is concluded, unless the matter has been placed on the portion of the agenda reserved for uncontested matters; • And, the Public Official may speak on the issue during the time the general public speaks on the issue, but not from the dais. (iii) Public Officials who have a disqualifying conflict of interest shall also comply with the administrative regulations of the Fair Political Practices Commission, as may be amended or adopted, from time to time, for implementing this rule.
kk. direct all contracts to City Manager for signature. ll. strive to pass balanced budgets in a timely manner. mm. not submit requests for non-budgeted expenses as those types of agenda items should originate on the City Council agenda from City Staff via the City Manager if it relates to City building maintenance, staffing, personnel, City vehicles, repairs or upgrades.
nn. refrain from interfering in City administrative duties assigned to the City Manager and Department Heads. All requests from City Staff should flow through their supervisors and the City Manager.
oo. not be involved in the day-to-day work of the City Staff and should make sure not to interfere in the maintenance, personnel needs, City structures and Staff requests.
pp. not interfere with the execution by the City Manager of his or her powers or duties. Except for purposes of inquiry, the Council and its members shall deal with the portion of the administrative services for which the City Manager is responsible solely through him or her. Council Members are not allowed to interfere and/or influence the City Manager in making purchases of any materials, supplies or increase in personnel that come from a City Staff Member or department that have not gone through the chain of command and have approval from the City Manager.

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qq. set policy, but it is the City Manager who actually implements the policies. This means it is not the role of the Council Member to supervise City employees on the job or become involved in the day-to-day administration of City affairs such as personnel, building repairs, and maintenance and all requests from City Staff shall go through the City Manager.
rr. not be authorized to interfere with the City Manager’s administration of City government. Council Members may not give orders to Staff, Department Heads or other City employees. To do its job, however, Council may request information from City Staff on how the City is operating, however any actions from those conversations that could impact the budget or disrupt from the City Manager’s ability to lead should originate from City Staff and follow their chain of command. This does not stop Council from asking questions to City Staff pertaining to a Future Agenda Item they are working on unrelated to duties of the City Manager.
ss. understand it is the City Manager who has the power, and it shall be his or her duty, to appoint, discipline and remove all employees of the City under his or her jurisdiction, subject to civil service requirements. tt. receive individual emails from the City Clerk monthly outlining each individual Council Member’s travel and training budget balance.

Decorum of City Staff

1. City Staff shall:
a. prepare well-written staff reports and provide accompanying documents on all agenda items in accordance with the agenda format and preparation schedule; b. be available for questions from Council Members in accordance with the Brown Act prior to and during meetings;
c. respond to questions from the public during meetings only when requested to do so by Council Members or the City Manager;
d. refrain from arguing with the Public or Council Members; e. switch any electronic equipment such as pagers and cellular telephones to silent, airplane mode or off during Council Meetings;
f. remain objective on issues and should not be advocates for issues unless so directed by the City Manager; and
g. disclose conflicts of interest:
(i) The Political Reform Act prohibits any Staff Member from making, participating in making, or in any way attempting to use his/her official position to influence a governmental decision in which the public official knows or has reason to know he/she has a financial interest.

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(ii) A Staff Member who holds an office specified in Government Code Section 87200, and who has a disqualifying financial interest in a decision, shall identify the conflict of interest or potential conflict of interest, and immediately, prior to the consideration of the matter, do all of the following:
• publicly identify the financial interest that gives rise to the conflict of interest or potential conflict of interest in detail sufficient to be understood by the public, except that disclosure of the exact street address of a residence is not required;
• recuse himself/herself from discussing the matter, or otherwise acting in violation of Government Code Section 87100;
• Leave the room until after the discussion, vote, and any other disposition of the matter is concluded, unless the matter has been placed on the portion of the agenda reserved for uncontested matters; • And, the Staff Member may speak on the issue during the time the general public speaks on the issue, but not from the dais. (iii) Staff Members who have a disqualifying conflict of interest shall also comply with the administrative regulations of the Fair Political Practices Commission, as may be amended or adopted, from time to time, for implementing this rule.

Decorum of the Public

1. Any Member of the Public who is a Lobbyist shall identify themselves and the client(s), business, or organization they represent before speaking to the Council.

2. Members of the Public attending Council meetings shall observe the same rules and decorum applicable to the Council Members and staff as noted above.

3. Members of the Public attending Council meetings shall not bring food items into the Council Chambers. Water is okay so long as the container it is in has a closed top.

4. No person shall engage in conduct that is intended to or is likely to provoke violent or riotous behavior, nor shall any person engage in conduct that disturbs the orderly conduct of the Council meeting. Examples of disorderly conduct include, but are not limited to, feet-stamping, whistling, yelling or shouting, organized silent demonstrations, physically threatening conduct, name calling, cursing, and similar demonstrations.

5. The Mayor shall request that a person who is breaching the rules of decorum cease the conduct. If the person does not cease the conduct immediately, the Mayor may declare that person to be in disorder as a result of their conduct and order the

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person to leave the Council M eeting. The Coalinga Police Department shall assist the Mayor in enforcing the rules of decorum, including removing disorderly persons upon order of the Mayor.

6. Any person who willfully engages in conduct which is designed to or is likely to provoke others to engage in violent or riotous behavior, disturbs the peace of the meeting by loud and unreasonable noise, engages in other disruptive conduct which substantially interferes with the orderly conduct of business before the Council, and who fails, upon request of the Mayor, or representative acting in the capacity of the Mayor, to cease such activity, shall be barred from further attendance at such meeting unless permission to remain and/or address the Council is granted by a majority vote of the Council. A person violating this subsection may be charged with a misdemeanor.

Addressing the Council

1. Purpose of Citizen Comments. During City Council meetings, the City provides opportunities for the public to address the Council as a whole in order to listen to the public’s opinions regarding matters within the jurisdiction of the City. a. Citizen Comments should not be addressed to individual Council Members not to City Officials, but rather to the Council as a whole regarding City business. b. While Members of the Public may speak their opinions on City business, personal attacks on Council Members and City Officials, use of swear words, and signs or displays of disrespect for individuals are discouraged as they impede good communication with the Council.
c. Consistent with the Brown Act, the public comment periods on the agenda are not intended to be “Question and Answer” periods or conversations with the Council and City Officials.
d. Members of the Public with questions concerning Consent Calendar items may contact the Staff person who provided the report prior to the meeting.

2. Citizens interested in making comments related to a specific agenda item shall complete a Public Comment Card and provide it to the City Clerk prior to the vote on the item they wish to speak on.

3. Speaker time limits. In the interest of facilitating the Council’s conduct of City Business, the following time limits apply to Members of the Public (speakers) who wish to address the Council during the meeting.
a. Matters within the jurisdiction of the City. Three (3) minutes per speaker. b. Time limits per meeting.
(i) Each speaker shall limit his/her remarks to the specified time allotment. (ii) The City Clerk shall consistently utilize the timing system.

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(iii) In the further interest of time, speakers may be asked to limit their comments to new materials and not repeat what a prior speaker said.

Organized groups may choose a single spokesperson who may speak for the group, but with no increase in time.
(iv)Speakers shall not concede any part of their allotted time to another speaker.
(v) The Mayor, with consensus of Council, may further limit, or expand, the time allotted for public comments per speaker or in total for the orderly conduct of the meeting; such limits shall be fairly applied.

Electronic Devices

1. Members of the Public shall turn their electronic devices that are capable of emitting sound – including cellular telephones, personal data devices, pagers, digital tablets, laptop computers, etc. – to the off or silent mode during Council Meetings.

2. Cameras. Cameras and recording equipment may be used during Council Meetings only if:
a. the devices are silent during use; and
b. the devices are used in a manner and at locations that do not impede walkways or others views of the meeting or disrupt the conduct of the meeting.

Location of Speaker

1. Members of the Public shall not approach the dais without the express consent of the Mayor.

2. Members of the Public wishing to address the Council must approach the podium when recognized by the Mayor and speak only from the podium.

3. Members of the Public should, but are not required, to state their name and address before beginning comments.

MEETING TYPES AND SCHEDULES
Regular Meetings

1. The Council shall meet the first and third Thursday of each month generally beginning at 6:00 p.m. in the City Hall Council Chambers, 155 W. Durian Ave, Coalinga, California, except as otherwise provided in the annually adopted meeting schedule or as otherwise revised by the Council.

2. Whenever possible, Special Workshops shall take place in the Council Chambers.

3. All City Council Meetings, Regular or Special, other than Emergency Meetings,

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including workshops, shall not be scheduled before 5:00 p.m.

Adjourned Meetings
As permitted by law, the Council may adjourn any Regular, Adjourned Regular, Special, or Adjourned Special Meeting to a time and place specified in the motion of adjournment.

Any Regular, Adjourned Regular, Special, or Adjourned Special Meeting of the Council may be adjourned to a time and place specified in the order of the adjournment. Less than a quorum may so adjourn from time to time. If all the members of the Council are absent from a Regular or Adjourned Regular Meeting, the City Clerk or Deputy City Clerk may declare the meeting adjourned to a stated time and place and shall cause a written notice of the adjournment to be delivered personally or by mail to each member of the Council, the City Attorney, and to each local newspaper of general circulation and radio or television station requesting notice in writing. Such notice shall be delivered personally or by mail at least twentyfour (24) hours before the time of such meeting as set forth in the notice. A copy of the order or notice of an adjournment shall be conspicuously posted on or near the door of the place where the Regular, Adjourned Regular, Special, Adjourned Special Meeting was held within twenty-four (24) hours after the time of the adjournment.

When a Regular or Adjourned Regular Meeting is adjourned as provided in this section, the resulting Adjourned Regular Meeting shall be a Regular Meeting for all purposes. When an order of adjournment of any meeting fails to state the hour at which the Adjourned Meeting is held, it shall be held at the hour specified for Regular Meetings by ordinance, resolution, law, or other rules.

Special Meetings
A Special Meeting of the City Council may be called at any time by the Mayor, Mayor Pro-Tem, or by a majority of the members of the Council by delivering personally or by mail a written notice to each member of the Council, the City Attorney, and to each local newspaper of general circulation and radio or television station requesting notice in writing. Such notice shall be delivered personally or by mail at least twentyfour (24) hours before the time of such meeting as set forth in the notice. The call and notice shall set forth the time and place of the Special Meeting and the business to be transacted. No other business shall be considered at such meeting. Such written notice may be dispensed with as to any member who, at or prior to the time the meeting convenes, files with the City Clerk or Deputy City Clerk, a written waiver of the notice. Such waiver may be given by telephone or by telegram. Such written notice may also be dispensed with as to any member who is actually present at the meeting as the time it convenes.

Emergency Meetings

1. In the case of an emergency situation involving matters upon which prompt

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action is necessary due to the disruption or threatened disruption of public facilities, the legislative body may hold an Emergency Meeting without complying with either the 72-hour or 24-hour notice and posting requirements for Regular and Special Meetings, but shall otherwise comply with the Brown Act procedures generally stated below.

2. Each local newspaper of general circulation and radio or television station that has requested notice of Special Meetings pursuant to the Brown Act, shall be notified by the Mayor of the legislative body, or designee thereof, at least one hour prior to the Emergency Meeting, or in the case of a dire emergency, at or near the time that the Mayor or designee notifies the Council of the Emergency Meeting.

3. This notice shall be given by telephone call to the numbers provided in the most recent request for notification.

4. In the event that telephone services are not functioning, the notice requirements of this section shall be deemed waived, and the legislative body, or designee of the legislative body, shall notify those newspapers, radio stations, or television stations of the Emergency Meeting, the purpose of the meeting, and any action taken at the meeting as soon after the meeting as possible.

5. During an Emergency Meeting, the legislative body may meet in closed session pursuant to the Brown Act if agreed to by a two-thirds vote of the members present, being not less than four votes of the Council.

6. All Special Meeting requirements in the Brown Act shall be applicable to an Emergency Meeting, with the exception of the 24-hour notice and posting requirement.

7. The minutes of an Emergency Meeting; a list of persons who the Mayor or designee of the Council, notified or attempted to notify; a copy of the roll call vote; and any actions taken at the meeting, shall be posted for a minimum of ten (10) days in a public place as soon after the meeting as possible.

Closed Sessions

1. Closed Sessions generally shall be conducted on the first and third Thursday of every month or during Special Meetings held immediately prior to Regular Meetings.

2. In accordance with the Brown Act, the public may speak regarding any Closed Session item prior to the Closed Session during the Citizen Comments portion of the agenda.

3. All Closed Session information, verbal or written, is privileged and confidential and shall not be shared with any person not at the Closed Session. Any Council Member sharing information in violation of this rule may be subject to censure by

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the Council consistent with the Council’s confidentiality policy then in effect.

4. The City Attorney shall report out in open session any reportable actions that were taken by Council and the vote on such actions in accordance with the Brown Act.

Public Hearings

1. The City Clerk shall set Public Hearing dates on all matters that require a notice and Public Hearing before the Council, such as matters received from the planning division and appeals to the Council.

2. Public Hearings will not be withdrawn or continued without the full knowledge and concurrence of the Council Members within whose districts/jurisdiction the issue resides.

3. The Council may refuse to grant a continuance of any Public Hearing unless there is a valid legal reason why the Public Hearing must be continued.

4. Continuances.
a. Any person (applicant, appellant, or designated representative) scheduled for a Public Hearing before the Council:
(i) may obtain one continuance for a period not to exceed the second Regular Meeting after the original scheduled Public Hearing date, as a matter of right, without personally appearing before the Council on the scheduled hearing date, provided a written request for the continuance must be delivered to the City Clerk by noon on the day prior to the scheduled Public Hearing. Any person, who has once obtained a continuance by any procedure, may not obtain a subsequent continuance by notifying the City Clerk as provided in this Rule 6.F.a(i).
(ii) who wants to obtain a continuance of the Public Hearing beyond the second Regular Meeting after the original scheduled Public Hearing date, or has not notified the City Clerk as provided in Rule 6.F.4.a(i), may obtain a continuance only by appearing before the Council at the time the original Public Hearing is scheduled and requesting a continuance. This continuance is not a matter of right and will not be granted unless the Council is satisfied that good cause exists for the continuance and that a substantial number of people will not be inconvenienced by such continuance.
(iii) who has once obtained a continuance of a Public Hearing either by notice to the City Clerk per Rule 6.F.4.a(i) or by personal appearance per Rule 6.F.4.a(ii), may obtain a further continuance only by appearing before the Council at the scheduled Public Hearing and satisfying the Council that extraordinary circumstances exist that

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would justify this second continuance.
(iv) who has twice obtained a continuance of a Public Hearing, may obtain an additional continuance only by appearing before the Council at the scheduled hearing and satisfying the Council that a miscarriage of justice would result from the refusal of the Council to grant a continuance.
b. City Staff may request and upon Council’s approval obtain a continuance based on the need of the originating department or on behalf of a Council Member.

Department staff may request, via the City Clerk, as many continuances as needed to complete and ready the project or appeal for the Public Hearing process; however, Staff may not serve as a requestor on behalf of an applicant or appellant.
c. Any organized group of residents or neighborhood associations, not recognized as an applicant or appellant, may contact their Council Member and request a continuance as needed to complete and ready the project or appeal for the hearing process. The Council Member, in his or her sole discretion, may request the Council approve the continuance for good cause. d. At the meeting when the Public Hearing is scheduled, but before the hearing starts, any Council Member may request the Council approve a continuance. e. Disputes regarding the length of a continuance will be decided by the Council at the scheduled hearing if City Staff or the City Clerk cannot obtain mutual agreement between the parties beforehand.

MEETING AGENDAS
Requirements for Agenda Item Submission

1. The City Manager and City Clerk shall develop the agenda for Council Meetings in consultation with the Mayor and Mayor Pro-Tem.

2. Council Members may submit items for inclusion on a future agenda by submitting the request via email within ten (10) days of the next finalized agenda via email or written notice.

3. Council Members may submit staff reports or descriptions of oral reports to the City Clerk and or the City Manager for placement on the agenda.

4. Department directors, subject to the discretion of the City Manager, may submit staff reports or descriptions of oral reports to the City Clerk for placement on the agenda.

5. Outside agencies may submit agenda items in accordance with the following:

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a. Items from outside agencies must be sponsored for agenda placement by Council Members or department Staff; and
b. All agenda items must be submitted in accordance with the agenda packet submission and preparation requirements.

6. All Items placed on a City Council agenda, including all exhibits and attachments, shall be reviewed and approved by the City Attorney prior to finalizing the agenda.

Declaration of Policy

1. No ordinance, resolution, motion, or item of business shall be introduced or acted upon at a meeting of a legislative body of the City without it appearing on a duly noticed and posted agenda in accordance with the Brown Act. Exceptions to this rule are limited to those provided by state law.

2. No ordinance, resolution, motion, or item of business will be considered that:
a. does not affect the conduct of the business of the City of Coalinga or its powers or duties as a municipal corporation, or
b. supports or disapproves of any legislation or action (i) of the State of California;
(ii) of the Congress of the United States; or
(iii) before any officer or agency of the state or nation, unless the proposed legislation or action, if adopted, will affect the conduct of the municipal business or the powers or duties of the City of Coalinga or its officers or employees.
c. Rule 7.B.2 may be invoked only before Public Comment or Council deliberation on the matter and by three affirmative votes on the question: “Shall the Council consider this matter?”
Procedures for Submission of Reports

1. A written staff report should be prepared and submitted for agenda review in accordance with the agenda review procedure.

2. Staff reports shall include a section reflecting review by the City Attorney as appropriate.

3. “Continued” items do not require a new staff report if there are no changes other than the agenda date. If there is any other change, a new staff report meeting all applicable requirements must be submitted.

4. Staff reports shall contain the name of the staff member or department head putting the item on the agenda.

5. Staff reports shall include any fiscal information as it relates to the City budget or

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spending or saving money.

Written Communications from the City and the Public

1. The City Clerk, City Manager, and or City Attorney shall manage communications to Council Members regarding meeting topics to ensure compliance with the Brown Act.
a. Except for records exempt from disclosure under the California Public Records Act and otherwise by law, agendas or any other writings distributed to all or a majority of the Council Members for discussion or consideration at a Public Meeting are disclosable to the public, and shall be made available upon request without delay.
b. Materials distributed to the Council Members during the meeting shall be available for viewing by the public during the meeting if the materials were prepared by the City or a Council Member, or at the conclusion of the meeting if prepared by another person.

2. Interested parties or their authorized representatives may address the Council by written communications regarding anything within the jurisdiction of the City.

Citizen Comments submitted in writing to the City Clerk by 5:00pm on the day of the City Council meeting shall be distributed to the City Council and included in the record, however they will not be read..
a. Written communications received by the City Clerk prior to posting of the agenda will be included in the agenda packet material. Written communications received by the City Clerk after that deadline will be delivered to the Council Members at the Council Meeting if related to an item on the meeting agenda. b. Documents (10 copies recommended) that members of the public submit to the City Council at the meeting shall be given directly to the City Clerk for distribution and shall not be given directly to the Council. The documents will be made available to the public.

Preparation of the Agenda Packet

1. No later than 6:00 p.m. on the Monday prior to each regularly scheduled meeting, the City Clerk shall finalize the agenda packet.

2. Agenda Packet Contents.
a. The agenda packet shall include the agenda, the staff reports, draft resolutions and ordinances, contract, and other attachments. Items noted as “To Be Delivered” on the agenda will be delivered prior to the start of the Council Meeting and published to the City’s website no later than the following day. No item shall be required to be considered by the Council if the applicable written material is not delivered to the Council before the agenda item is discussed and

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made available to the public at the same time.
b. Corrections or supplements to a staff report or other written materials already included in the agenda packet may be delivered separately. c. All agreements on the agenda shall be available for review by the Council and the Public prior to the meeting, or at the meeting location during the meeting, unless determined otherwise by the City Attorney.

Distribution of the Packet

1. The City Clerk shall distribute the agenda packet to the Council Members and persons requesting copies of the agenda packet no later than Monday at 6:00 p.m. prior to the regularly scheduled meeting.

2. Paper or electronic copies of the agenda packet shall be available for the news media and other such organizations, agencies, institutions, or persons who so subscribe.

Posting of Agenda

1. The City Clerk shall post the agenda of each Regular or Adjourned Regular Meetings of the legislative body at least 72 hours in advance of the meeting in a location that is freely accessible to members of the public as required by the Brown Act.

2. The City Clerk shall maintain an affidavit indicating the location, date, and time of posting each agenda.

3. Agendas will generally be published to the City’s website by the end of business on the Monday before Regular Meetings.

4. Staff reports including attachments, exhibits, and agreements will generally be published to the City’s website by end of business on the Monday before Regular Meetings.

5. If technical difficulties occur, the agenda and reports will be published on the City’s website as soon as those difficulties are resolved.

Failure to Meet Agenda Deadlines

1. The City Clerk shall not, without the consent of the City Manager or City Attorney, accept any agenda item or revised agenda item after the deadlines established and noted in these Rules.

Exceptions to the Agenda Requirement

1. Matters not included on the published agenda may be discussed and acted upon by the legislative body only in the following situations:
a. at a meeting during which a majority of the Council Members determine in open

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session that the matter in question constitutes an “emergency"; or b. Upon a determination by two-thirds of the Council Members, or if less than twothirds are present by unanimous vote of the Council Members present, that:
(i) there is a need to take immediate action; and
(ii) the need for action came to the attention of the City after the agenda had been posted; or
c. the item was posted for a prior meeting occurring not more than five (5) calendar days prior to the date action is taken on the item, and at the prior meeting the item was continued to the meeting at which action is being taken.

Types of Agenda Items

1. Closed Sessions – confidential discussions with the legislative body as permitted by the Brown Act.

2. Ceremonial Matters – the presentation and receipt of ceremonial resolutions and celebrations not requiring formal legislative body action.

3. Administrative Matters – consent items making clerical corrections to previous legislative documents and to ensure accurate legislative history.

4. Consent Calendar – considered one item, consisting of informational items, matters routine in nature or only requiring a yes or no response without formal discussion and not likely to be subject to debate or inquiry by the Council Members or the public; typically adopted in one motion.

5. Public Hearings – duly noticed hearings as mandated by local, state, or federal law, providing an opportunity for public review and comment of a proposed action by the Council.

6. New Business – non-routine items requiring an oral presentation and discussion before action is taken.

7. Information Items – items when staff is required by federal or state law or city code to inform Council of an issue when authority has been delegated to a person, position, board, or commission.

8. Public Comment – oral communications from the public regarding matters within the subject matter jurisdiction of the City.

9. City Council Reports and Requests:
a. Brief oral or written reports summarizing meeting or conference attendance at City expense, as required by AB 12349;
b. Requests that City Manager or Staff report on various issues; c. Requests to place items on a future Council Meeting agenda must be approved (consensus by Council must be received);

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d. Reports on district and citywide activities or news.

Ordinances and Non-Binding Resolutions

1. Ordinances on the agenda may be passed for publication or adopted in accordance with established procedures.

2. Ordinance changes during the review and adoption process. a. The text of an ordinance receiving the necessary votes to bring the matter to Council shall be the text that is included in the published agenda as pass-forpublication. b. The text of an ordinance passed for publication shall be the text that is included in the published agenda for the meeting at which the adoption of the ordinance is discussed.
c. Notwithstanding subsections a, b, and c, typographical and clerical errors may be corrected at any time during the ordinance review and adoption process. d. If a Staff Member intends to make a substantive (i.e., anything not typographical or clerical) change to an ordinance after it is included in a published agenda, at or before the time the ordinance adoption item is called on the agenda the Staff Member shall distribute sufficient written copies of the proposed change so that all other members, the Council Members, relevant City Staff, and the public audience have copies.
e. Consideration of a proposed substantive change from the ordinance text that was included in the published agenda shall be continued until the next Regular Council Meeting unless another meeting date is approved by Council. f. If the Council’s motion to adopt an ordinance includes a change to the ordinance text from that published in the agenda, prior to the vote the City Attorney or City Clerk shall repeat verbatim the proposed change or otherwise indicate the change is reflected in the circulated written copy of the change.

CONDUCT OF MEETING
Call to Order – Mayor

1. The Mayor, or in the Mayor’s absence the Mayor Pro-Tem, shall take the chair at the hour appointed for the meeting and shall immediately call the meeting of the Council to order.

2. In the absence of the Mayor and Mayor Pro-Tem, the City Clerk shall call the meeting to order and a Mayor Pro-Tempore shall be appointed from the members present.

3. Upon the arrival of the Mayor, the Mayor Pro-Tem or Mayor Pro-Tempore shall immediately relinquish the chair at the conclusion of the business then before the

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Council.

4. Call to Order includes Pledge of Allegiance, Changes to the Agenda, and Council’s Approval of Agenda.

Roll Call / Attendance

1. A majority of the members of the Council then in office and present within the City limits of Coalinga shall constitute a quorum.

2. Before the Council proceeds with the business before it, the City Clerk shall call the role and note the Council Members present for the minutes. The late arrival of Council Members shall be entered into the minutes.

3. A Council Member shall be considered present at a meeting if the member either is physically in the Council Chambers or is participating in the meeting through teleconference in accordance with the Brown Act. Meeting attendance of Council Members through teleconference will be permitted on a case-by-case basis, determined by the majority of Council.

4. Council Members attending a council meeting through a teleconference are counted when determining a quorum.

5. Council Members must be physically present at the Council Chamber dais or teleconference location to vote. Proxy or absentee voting is not permitted.

Order of Discussion
The order of business is typically carried out as listed on the agenda or as set out below; however, the Mayor, Mayor Pro-Tem and or City Manager may request the items, unless Council Members object.

Council Members may request items be reordered by motion.

1. Awards, Presentations, Appointments and Proclamations. a. Ceremonial presentations, proclamations, or recognition shall be presented by Department Heads, City Manager, or the requesting Council Member.

2. Citizen Comments will be held at the beginning of the meeting.

3. Public Hearings.
a. The order of Public Hearings will generally be as follows:
(i) Open Public Hearing
(ii) Staff comments, information, and reports, followed by Council Member questions.
(iii) Proponent, if applicable, speaks, followed by Council Member questions. (iv) Opponent, if applicable, speaks, followed by Council Member questions.

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(v) If the Public Hearing is on an appeal that does not require Council de novo review, then the appellant (opponent) speaks before the applicant (proponent) in accordance with the allotted time.
(vi) Public Comments.
(vii) If the Public Hearing is a de novo review appeal, the applicant speaks in rebuttal, but if not a de novo review appeal, the appellant speaks in rebuttal. (viii) Closure of Public Comment.
(ix) Further Council Member discussion.
(x) Motion to close Public Hearing and take action. See Rule 6.F regarding continuances.
b. The Mayor may direct speakers to avoid repetition in order to permit maximum information to be provided the Council within the time allotted to the hearing.

4. Consent Calendar
a. Consent Calendar items removed for discussion.
(i) Council Members or the City Manager may request that an item be removed from the Consent Calendar for separate consideration. (ii) Members of the Public wishing to have an item removed from the Consent Calendar for separate consideration may make a request to a Council Member or the City Manager prior to the beginning of council meeting. b. All matters remaining on the Consent Calendar shall be approved by a single action, such single action to have the legal effect of individual action on each matter.
c. If Consent Calendar items are removed, they shall be discussed immediately, public comment shall be heard from members of the public who completed comment cards and then items shall be voted on individually after adoption of the balance of the Consent Calendar.

5. Ordinance, Presentation, Discussion and Potential Action a. The order of discussion after introduction of an item by the Mayor will generally be as follows:
(i) Staff comments, information, and reports, followed by questions from the Council Members.
(ii) Council Member discussion, comments from members of the public who completed comment cards, Council motion, and Council action. b. Once the item is placed before the Council for discussion, motion, or action, no member of Staff or the Public shall be allowed to address the Council without the consent of the Mayor or Council Members.

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6. Announcements
a. City Manager’s Announcements
b. Councilmember’s Announcements/Reports
c. Mayor’s Announcements

7. Future Agenda Items

8. Closed Session
a. Closed or Executive Session may be held as required for items as follows:
personnel matters, labor negotiations, security matters, providing instructions to real property negotiators, legal counsel regarding pending litigation, and protection of records exempt from public disclosure.

9. Closed Session Report

10. Adjournment
Oral Communications from the Audience

1. As required by the Brown Act, a portion of each Council Meeting agenda will provide an opportunity for members of the Public to address the Council on any item within the jurisdiction of the City, including Closed Session, Consent Calendar and Discussion items.

2. In response to Citizen Comments, Council Members may individually:
a. ask questions for clarification;
b. request that Staff follow up with the Community Member; and c. request Staff, with consensus of Council, to place a matter of business on a future agenda as needed.

Quorum Call

1. During the course of the meeting, should the presiding officer note a quorum is lacking, the Mayor shall call this fact to the attention of the City Clerk.

2. The Mayor then shall issue a quorum call. If a quorum has not been restored within two minutes of a quorum call, the Mayor may declare a recess for a reasonable period of time in order to reestablish a quorum.

3. If no quorum is reestablished within a reasonable time, the Mayor shall adjourn the meeting.

Obtaining the Floor

1. Any Council Member wishing to speak must first obtain the floor by being recognized by the Mayor. The Mayor shall recognize any Council Member

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who seeks the floor when appropriately entitled to do so.

2. With the concurrence of the Mayor, a Council Member holding the floor may address a question to another Council Member and that Council Member may respond while the floor is still held by the member asking the question.

A Council Member may opt not to answer a question while another member has the floor.

Motions to Reconsider an Item

1. A motion to reconsider any action taken by Council may be made only on the day such action was taken. It may be made either immediately during the same session, or at a recessed or adjourned session thereof. Such motion must be made by one of the prevailing side, but may be seconded by a member, and may be made at any time and have precedence construed to prevent any member of the Council from making or remaking the same or any other motion at a subsequent meeting of the Council so long as the ability to make such motion meets the requirements of applicable law.

Tabled Items

1. If an item is tabled to a future City Council Meeting date, prior to placing the tabled item on the agenda, the City Clerk and/or City Manager will confirm with the originator of the item that the item should be placed back on the agenda.

Taking Action on Items

1. Agenda items which require any action from the Council shall proceed in the following manner, unless the Council agrees otherwise.
a. Mayor introduces the item.
b. Staff presents any reports on the item.
c. Council shall have an opportunity to ask any clarifying questions. d. Mayor opens the floor for public comment submitted via comment cards.
e. Mayor closes the public comment period.
f. A motion shall be made and seconded before any discussion on the item. If no second is made, the motion fails for lack of a second. g. If seconded, the Mayor seeks any debate on the motion. h. Any amendments to the motion may be proposed during debate. i. Mayor calls for the debate to close and a vote on the motion.

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j. Mayor announces the result and moves to the next agenda item if no further allowable motions are made.

Swearing in of New City Council Members

1. Newly elected City Council Members shall be sworn in during a Special City Council Meeting beginning at 5:00pm on the first Thursday of January following an election, when possible.

Selecting a Mayor and Mayor Pro Tem

1. The Mayor and Mayor Pro-Tem positions are selected by a majority of the Council at any new Council term, or at any time a reorganization is called for and approved by a majority of the Council. Members eligible for those positions must have served on the Council at least one year in any term on the Council. Members without one year of Council experience are ineligible.

Council Salary

1. Councilmembers are paid a salary in accordance with Sec. 2-103. Payment of the City of Coalinga Municipal Code.

Review

1. The Council Rules of Procedure will be reviewed annually by the Coalinga City Council on or about each February.

Article 5. City Treasurer
Sec. 2-1.501. Creation and functions.

The office of the City Treasurer is confirmed as provided in Sections 36501 and 36502 of the Government Code of the State. The City Treasurer shall perform those duties as are mandated by Sections 41001, 41002, 41003 and 41004, 53633 and 53646 of the Government Code of the State. The City Treasurer shall perform such other duties consistent with this Code as are required of him or her by action of the City Council. The City Treasurer shall not perform any function or duty of the Finance Director but shall have the oversight and reporting duties as indicated in Section 2-1.504 and 2-1.505.

Sec. 2-1.502. Vacancies.

In the event of a vacancy in the office of City Treasurer, the Finance Director shall assume and carry out the duties of the City Treasurer until the office is filled by appointment or election as called for in Section 36512(b) of the Government Code. (§ 1, Ord. 625, eff. October 5, 1996)
Sec. 2-1.503. Compensation.

The City Treasurer shall receive such compensation and expense allowance as the Council shall from time to time determine by resolution or ordinance. Such compensation shall be a proper charge against such funds of the City as the Council shall designate.
(§ 1, Ord. 625, eff. October 5, 1996)
Sec. 2-1.504. Monthly Financial Reporting.
(a) The City Treasurer shall prepare a monthly report and accounting of all receipts, disbursements, and fund balances, as required by Government Code Section 41004.

Any information needed by the City Treasurer from City records to complete this report shall be obtained from or through the Finance Director or the City Manager. The report may be a compilation of other reports prepared by the City. (b) Prior to submission to the City Clerk and Council, the monthly report shall be reviewed and signed off by the Treasurer, the City Manager, and the Finance Director. (c) At the time the Treasurer delivers the monthly report to the City Clerk, as required by Government Code Section 41004, a copy of the report shall also be delivered to the City Manager and the Finance Director.

Sec. 2-1.505. Investment policy.
(a) The Treasurer shall annually present a statement of investment policy to the City Council and any oversight committee, as required by Government Code Section 53646, which the Council shall consider at a public meeting. The Treasurer shall coordinate with the Finance Director in the preparation of this statement and obtain the approval of the City Manager and Finance Director prior to the presentation. (b) All investments of the funds and monies of the City shall require the approval of the City Council.

Sec. 2-1.506. Coordination with the City Manager.
(a) Except for work with the Finance Director mandated by the provisions of this article, the Treasurer will inform the City Manager of requests for information from any other officer or employee of the City, being sensitive to the work schedules and work loads when requesting such information, and shall confine such direct requests to the City Manager, the City Manager's designee or department heads. (b) The City Treasurer shall advise and coordinate with the City Manager relating to Treasurer reports to be made during any regular or special meeting of the Council, in order to assure compliance with the agenda provisions of the Ralph M. Brown Act, Council agenda policies and other requirements of law.
(§ 1, Ord. 625, eff. October 5, 1996)

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Discussion, Direction and PotentialAction related to Imposing a Vacancy Tax or Vacancy Fee on Commercial Properties
Meeting Date: Thursday, July 17, 2025
From: Sean Brewer, Interim City Manager
Prepared by: Sean Brewer, Interim City Manager
I. RECOMMENDATION:

Staff recommends that the City Council receive this report on commercial building vacancy taxes/fees and provide direction on whether to pursue the development of a vacancy tax or fee policy for commercial properties that remain unoccupied for extended periods. This was a future agenda item requested by Councilman Schindler.

II. BACKGROUND:

The City of Coalinga, like many other communities, has experienced prolonged commercial vacancies in key areas of town. Extended vacancies can contribute to urban blight, reduce economic activity, lower property values, and deter new investment. In response, various cities have implemented vacancy taxes or fees to discourage property owners from leaving commercial properties vacant and to encourage productive use of realestate.

III. DISCUSSION:

Purpose of a Vacancy Tax or Fee
Vacancy taxes or fees serve as tools to address the negative impacts of prolonged commercial building vacancies. Their primary purpose is to reduce visible deterioration and urban blight, particularly in key business corridors. By financially incentivizing property owners to lease or sell underutilized spaces, such measures can stimulate localeconomic activity and discourage speculative holding of properties. Additionally, revenue generated from such taxes or fees can be reinvested into community development or revitalization efforts.

Common Policy Structures
Policies addressing commercial vacancies differ in structure but commonly involve either a flat fee or a scaled tax based on the size, assessed value, or duration of the vacancy. Some cities implement graduated penalties that increase the longer a property remains unoccupied. Many ordinances include reasonable exemptions for properties undergoing active renovation, those on the market for sale or lease, or those owned by nonprofit organizations or facing documented financial hardship.

Definition and Enforcement
Jurisdictions typically define “vacant” as a commercial building that remains unoccupied for a period of six to twelve consecutive months. To monitor and enforce these requirements, cities often mandate property owners register vacant buildings annually. Enforcement mechanisms may include property inspections, documentation of marketing efforts, fines for non-compliance, and reporting requirements to ensure accurate data collection and policy effectiveness. The City currently requires registration of vacant properties but only “residential” foreclosed properties owned by institutions. This regulation was established as part of state mandates during the recession and significant increase in foreclosures on 2008.The City can update the code to address vacant commercial properties if the council so chooses.

Examples from Other Cities
Severalcities have implemented successfulcommercial vacancy tax programs. For example, San Francisco adopted a commercial vacancy tax in 2020 for properties left vacant for more than six months, with proceeds supporting small business assistance. Oakland applies a similar tax to both commercialand residential vacancies, using the funds to address homelessness and neighborhood blight. Vancouver, British Columbia, introduced an “Empty Homes Tax” that applies to both residentialand commercial properties to increase availability and reduce speculative vacancies.

Statewide Proposal: California SB-789
A statewide proposal, Senate Bill 789, would impose a $5/sq ft annual tax on commercial properties vacant for 182 days or more. The billaims to apply broadly across office, retail, industrial, and warehouse sectors (excluding residential portions of mixed-use buildings), with revenue directed to the “Dream for All” fund for first-time homebuyers. Currently, Senate Bill 789 remains under consideration and has not yet been enacted.

Pros and Cons
The benefits of a vacancy tax or fee include encouraging reinvestment in vacant properties, increasing economic activity, and generating dedicated funding for public benefit. However, these policies do present challenges, such as the cost and complexity of implementation and enforcement. Additionally, some property owners may oppose the measure, particularly if they are struggling due to economic conditions or other legitimate hardships. Therefore, such policies must be carefully crafted to balance effectiveness with fairness.

IV. ALTERNATIVES:

Pursue a commercial vacancy tax, assessed annually based on duration of vacancy, square footage, or property value.

Implement a flat vacancy fee, applied uniformly to properties that remain vacant beyond a specified period.

Establish a registration and monitoring program requiring owners of vacant commercial buildings to register annually with the City.

Define the vacancy threshold, such as 6 or 12 consecutive months of non-occupancy, to trigger enforcement or penalties.

Identify exemptions for certain properties, such as those undergoing active renovation, listed for lease or sale, or facing financial hardship.

Develop an enforcement mechanism, which may include inspections, fines, or annual reporting requirements.

Conduct stakeholder outreach to property owners, business operators, and realestate professionals to gather input and improve policy design.

Coordinate a legal review to ensure any proposed program complies with California state law and avoids unintended legal or financialconsequences.

V. FISCAL IMPACT:

Implementing a commercial vacancy tax, fee, or registration program would involve both costs and potential revenue. On the expense side, the City could incur administrative costs related to staff time, system development, inspections, enforcement, public outreach, and legal review. These efforts would require coordination across departments and possibly the creation or adaptation of software to track vacant properties and manage compliance.

In terms of revenue, a vacancy tax or fee could generate a new income stream that may be used to support economic development, code enforcement, or small business programs. If structured appropriately, the program could also recover its administrative costs through the revenues collected. Over time, reducing commercial vacancies may lead to broader economic benefits, including increased property values and enhanced sales tax generation as more spaces become occupied and active.

However, there are also potential risks to consider. Property owners may challenge the policy, requiring additional legal resources, and some may delay reinvestment or oppose the program, affecting short-term revenue expectations. These fiscal impacts should be carefully evaluated in conjunction with the program’s goals and overall design.

ATTACHMENTS:

File Name Description
NoAttachments Available

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Council Consideration of Project Scope, Cost and Council Selection of Tree Well Color for Elm Avenue Tree Well Replacement Project
Meeting Date: Thursday, July 17, 2025
From: Sean Brewer, Interim City Manager
Prepared by: Sean Brewer, Interim City Manager
I. RECOMMENDATION:

Staff recommends that the City Council select “Cypress” (or equivalent) as the color for the new porous pavement tree wells along Elm Avenue. This recommendation is based on compatibility with the selected vendor’s offerings and alignment with the overall streetscape aesthetic. However, the Council may choose an alternate color that reflects local identity.

II. BACKGROUND:

The City of Coalinga is advancing the Elm Avenue Tree Well Replacement Project between 7th Street and Van Ness Street. The project scope includes:

Removal of 58 existing metal tree grates (by City crews) Preparation and replacement of 94 tree wells
Installation of approximately 1,250 square feet of 2” flexible porous pavement over 4” of crushed stone.

This infrastructure improvement is designed to enhance pedestrian safety, support healthy urban trees, and eliminate trip hazards associated with outdated tree grates.

III. DISCUSSION:

The selected surface material is a porous, ADA-compliant, rubber-based system that supports stormwater infiltration and long-term durability. A color selection is required at this time to ensure timely material procurement.

Staff Recommendation:

Cypress (orequivalent) – a subtle, green-toned option that complements both hardscape and landscape elements. It is also readily available from the selected vendor(s) and falls within standard pricing tiers.

IV. ALTERNATIVES:

Alternative Color Themes for Council Consideration:

Horned Toad Spirit Colors – Orange and black, symbolizing community pride and the local mascot West Hills College Colors – Blue and red, representing support for the regionaleducational institution Neutral Tones – Options such as black, granite, or bark brown offer timeless, clean aesthetics with minimal long-term maintenance concerns
V. FISCAL IMPACT:

The estimated totalcost of the project is $167,867, which includes design, engineering, and installation. While the project was designed and engineered in FY25, the associated construction costs were inadvertently not transferred into the FY26 adopted budget. However, sufficient funds are available in the Measure C Flexible Funding Account to fully support the project.

A budget adjustment will be presented to the City Councilat the August 7, 2025 meeting to formally appropriate the necessary funds.

This project is considered low impact and requires minimal staff effort, and its funding will not affect the delivery or execution of any other Measure C-funded projects currently budgeted in FY26.

ATTACHMENTS:

File Name Description
Elm_Ave_Tree_Well_Replacement_Exhibit.pdf Project Exhibit Elm_Ave_Tree_Well_Replacement_Cost_Estimate.pdf Cost Estimate KBI_Flexi-Pave_Color_Chart.pdf Color Chart KBI
Porous_Pave_XL_Colors.pdf Porous Pave Color Exhibit
Rubberway_Tree_Wells_-_Single_Layer.pdf Rubberway Tree Wells Color Tri City Engineering, Inc.

COALINGA, CALIFORNIA
Elm Ave Tree Well Replacement Project
(7th to Van Ness) MATCH LINE SEE RIGHT BELOW MATCH LINE SEE LEFT ABOVE MATCH LINE SEE LEFT ABOVE MATCH LINE SEE LEFT ABOVE MATCH LINE SEE RIGHT BELOW MATCH LINE SEE RIGHT BELOW ELM Ave. N 6TH ST. N 7TH ST. COALINGA PLAZA N 4TH ST. N 3TH ST. N 2TH ST. 1ST ST.

VAN NESS ST.

ELM Ave.

ELM Ave. ELM Ave.

ELM Ave.

EXHIBIT FOR:

N GRANT St. THIS PROJECT WILL TAKE PLACE ALONG ELM AVENUE, FROM 7TH STREET TO NORTH GRANT STREET, AND WILL INVOLVE THE REMOVAL OF 58 EXISTING TREE GRATES BY THE CITY, THE PREPARATION OF 94 TREE WELLS, AND THE INSTALLATION OF APPROXIMATELY 1,250 SQUARE FEET OF 2-INCH-THICK FLEXIBLE POROUS PAVEMENT OVER A 4-INCH LAYER OF CRUSHED STONE. PROJECT SCOPE OF WORK 4630 W. Jennifer Ave. Suite 101
Fresno, CA 93722-6415
(559) 447-9075
Fax: (559) 447-9074
www.TriCityEngineering.com
Created:

Job No. 3116 Revised:

CONSTRUCTION BID ITEMS
Item No. Description Unit Qty. Unit Price Extension
1 MOBILIZATION / GENERAL REQUIREMENTS LS 1 5,200.00 $ $ 5,200.00 2 WORKER SAFETY LS 1 300.00 $ $ 300.00
3 TRAFFIC CONTROL LS 1 4,200.00 $ $ 4,200.00
4 DUST AND EROSTION CONTROL LS 1 1,500.00 $ $ 1,500.00
5 CONSTRUCTION SURVEYING LS 1 4,499.00 $ $ 4,499.00
6 TREE WELL EXAVATION SF 1246 8.00 $ $ 9,968.00
7 2" FLEXIBLE POROUS PAVEMENT AND 4" CRUSHED
STONE
SF 1246 70.00 $ $ 87,220.00
CB-1 CONSTRUCTION BID ITEMS SUBTOTAL $ 112,887.00

CONSTRUCTION ENGINEERING
Item No. Description Unit Qty. Unit Price Extension
8 CONSTRUCTION MANAGEMENT SERVICES LS 1 21,200.00 $ $ 21,200.00 CE-1 CONSTRUCTION ENGINEERING SUBTOTAL $ 21,200.00

PRELIMINARY ENGINEERING
Item No. Description Unit Qty. Unit Price Extension
9 ENGINEERING DESIGN SERVICES LS 1 11,200.00 $ $ 11,200.00 PE-1 PRELIMINARY ENGINEERING SUBTOTAL $ 11,200.00

SUMMARY OF CONSTRUCTION COST
Section Description Subtotal
CB-1 CONSTRUCTION BID ITEMS SUBTOTAL $ 112,887.00
20% CONTINGENCY 22,580.00 $
CONSTRUCTION SUBTOTAL $ 135,467.00
CE-1 CONSTRUCTION ENGINEERING SUBTOTAL 21,200.00 $
CONSTRUCTION TOTAL $ 156,667.00
PE-1 PRELIMINARY ENGINEERING SUBTOTAL 11,200.00 $
PROJECT TOTAL $ 167,867.00
July 3, 2025

ENGINEER'S PRELIMINARY OPINION OF PROBABLE COST
Elm Ave Tree Well Replacement Project (7th to Van Ness) Total of 152 Tree Wells
April 1, 2023
File:

F:\Docs\3100's\3116 Elm Ave Tree Well Replacement Project (7th to Van Ness)\Cost Estimate\3116 cost estimate

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Coalinga City CouncilJuly 17, 2025

Coalinga City Council
July 17, 2025