Coalinga City Council
October 16, 2025

3. Has side and rear setbacks sufficient for fire and safety, as dictated by applicable building and fire codes.
b. Limited detached on single-family lot. One (1) detached, new-construction ADU on a lot with a proposed or existing single-family dwelling, if the detached ADU satisfies the following limitations:

1. The side- and rear-yard setbacks are at least four-feet.

2. The total floor area is eight hundred (800) square feet or smaller.

3. The peak height above grade is sixteen (16) feet or less. c. Converted on multifamily lot. Multiple ADUs within portions of existing multifamily dwelling structures that are not used as livable space, including, but not limited to, storage rooms, boiler rooms, passageways, attics, basements, or garages that satisfied the following:

1. If each converted, ADU complies with state building standards for dwellings.

2. The ADU home shall be built using plans provided by the City. d. Limited detached on multifamily lot. No more than two (2) detached ADUs on a lot that has an existing multifamily dwelling if each detached ADU satisfies the following limitations:

1. The side- and rear-yard setbacks are at least four-feet.

2. The total floor area is 800 square feet or smaller.
(2) ADU permits.
a. Except as allowed under subsection (d)(1) above, no ADU may be created without a building permit and an ADU permit in compliance with the standards set forth (in subsections (e) and (f) below). b. Impact fee.

1. No impact fee is required for an ADU or JADU that is less than 750 square feet in size. a. 2. Any impact fee that is required for an ADU that is 750 square feet or larger in size will be charged proportionately in relation to the square footage of the primary dwelling unit (e.g., the floor area of the primary dwelling, divided by the floor area of the ADU, times the typical fee amount charged for a new dwelling). "Impact fee" here does not include any connection fee or capacity charge for water or sewer service.
b. 3. Except as otherwise provided in this chapter, the construction of an accessory dwelling and junior accessory dwelling unit shall be subject to any applicable fees adopted pursuant to the requirements of California Government Code, Title 7, Division 1, Chapter 5 (commencing with Section 66000) and Chapter 7 (commencing with Section 66012). (3) Owner occupancy is not required on a property with an ADU. (3) Application process and timing.
a. An ADU permit is considered and approved ministerially without discretionary review or hearing. b. The City must act on an application to create an ADU or JADU within sixty (60) days from the date that the City receives a completed application, unless either:

1. The applicant requests a delay, in which case the 60-day time period is tolled for the period of the requested delay; or

2. In the case of a JADU, and the application to create a junior accessory dwelling unit is submitted with a permit application to create a new single-family dwelling on the lot, the city may delay acting on the permit application for the JADU until the City acts on the permit application to create the JADU will still be considered magisterially without discretionary review or a hearing.
c. Application requirements. Applications for an accessory dwelling unit permit shall be made in writing by the property owner or his or her authorized agent, on forms provided by the Community Development Department, and accompanied by such data and information as may be necessary to fully describe the request including:

1. A to-scale and fully dimensioned site plan showing the proposed accessory dwelling unit or junior accessory dwelling unit and all existing structures on the property including patio covers, other accessory structures, fences and driveways;

2. Elevations of the proposed accessory dwelling unit including building dimensions, material call outs and a color and materials sample board as requested by the Community Development Director;

3. Photographs of the exterior of the primary residence as requested by the Community Development Director;.

4. Construction plan. Construction plan and staging to minimize impacts on surrounding residential properties.
d. The filing and review fee shall be as prescribed by the Community Development Department. The City may charge a fee to reimburse it for costs incurred in processing ADU permits, including the costs of adopting or amending the City's ADU ordinance. (4) Nonconforming ADUs and discretionary approval.
a. Any proposed ADU or JADU that does not conform to the objective standards set forth in subsection (e) and (f) may be allowed by the City with the approval of the Community Development Director.

1. The maximum size of a detachedn ADU subject to this subsection ((a)d)(14) is 1,200 square feet, or three (3) bedrooms.
b. Findings. Before approval, the Community Development Director (or designee) must find that:

1. The exterior design of the accessory dwelling unit is in harmony with, and maintains the scale of, the neighborhood;

2. If an exception to parking requirements is requested, the exception will not result in excessive parking congestion;

3. The site plan provides adequate open space usable and useful for both the accessory dwelling unit and the primary residence;

4. Where applicable, open space and landscaping provides for privacy and screening of adjacent properties;

5. The location and design of the accessory unit maintains a compatible relationship to adjacent properties and does not significantly impact the privacy, noise, light air, solar access or parking of adjacent properties; and

6. Windows that impact the privacy of the neighboring side or rear yard have been minimized. Major windows, access stairs, entry doors and decks are generally limited to the walls facing the primary residence or the alley, if applicable. c. Until January 1, 2030, an owner of an ADU or JADU that receives a notice to correct violations or abate nuisance, in relation to the ADU or JADU, may request a delay for five years in enforcement of a building standard, as long as the violation is not a health and safety issue as determined by the local agency, subject to compliance with the Gov. Code, § 66331 and Health and Safety Code § 17980.12(a)-(c), and the following conditions:

1. The ADU or JADU was built before January 1, 2020;

2. The ADU or JADU was built on or after January 1, 2020, in a local jurisdiction that, at the time the ADU or JADU was built, had a noncompliant ADU or JADU ordinance, but the ordinance is compliant at the time the request is made;
This section shall remain in effect only until January 1, 2035, and as of that date is repealed.

3. (e) General ADU and JADU requirements. The following requirements apply to all ADUs and JADUs that are approved:
(1) Zoning.
a. An ADU or JADU subject to a building permit may be created on a lot in a residential zone. b. An ADU or JADU subject to an ADU permit may be created on a lot that is zoned to allow singlefamily dwelling residential use or multifamily dwelling residential use. (2) Fire sprinklers. If fire sprinklers are not required for the primary residence, then installation of fire sprinklers are not required in an ADU. The construction of an ADU shall not trigger a requirement for fire sprinklers to be installed in the existing primary dwelling. However, if the primary residence undergoes significant remodeling and is required to install fire sprinklers, an ADU created after the remodel would also be required to install fire sprinklers. (3) Rental term. No ADU or JADU may be rented for a term that is shorter than thirty (30) days. (4) Sale and conveyance. An ADU may be sold or conveyed separately from the primary residence to a qualified buyer if all the requirements of Government Code Section 66341 are met. If all the requirements of Government Code Section 66342 are met, the separate conveyance of the primary dwelling unit and ADU are allowed as condominiums
(5) Building and construction.
a. An accessory unit shall meet the requirements of the building code and fire code that apply to detached dwellings, as appropriate.
(f) Specific ADU and JADU requirements. The following requirements apply to ADUs that require an ADU permit:
under subsection (d)(2) above.
(1) Unit size.
a. The minimum floor area shall be 150 square feet for a detached and attached ADU and JADU. b. When accompanied by an existing or proposed single-family dwelling, the maximum floor area shall be no more than 1,200 square feet.
c. If the ADU expands beyond 151 square feet from the existing primary dwelling unit, there is an existing primary dwelling, the total floor area of an attached ADU may not exceed fifty (50) percent of the floor living area of the existing primary dwelling. d. The maximum floor area of a JADU shall be 500 square feet. b. The total floor area for a detached ADU may not exceed 1,200 square feet. c. An attached or detached one-bedroom ADU may not be more than 850 square feet of living area. d. An attached or detached ADU that provides more than one (1) bedroom may not be more than 1,000 square feet of living area.
e. An ADU may be an efficiency unit, as defined. A proposed ADU that does not meet the minimum requirements of an efficiency unit is not permitted.
(2) Parking. Accessory dwelling units must meet the following parking standards:
a. Detached ADUs.

1. Parking Requirements. A maximum of one parking space shall be required per ADU or per bedroom, whichever is less. These spaces may be provided as tandem parking on a driveway or in front and/or rear setback areas. At minimum at least one (1) off-street parking space per ADU is required. These spaces may be provided in setback areas or as tandem parking on a driveway.

The parking space is not required to be covered.
b. Parking configuration, if required:

1. Parking arrangements are not permitted if the Community Development Director (or designee) makes specific findings that such parking arrangements are not feasible based upon specific site or regional topographical or fire or life safety conditions. c. 2. Exceptions. Parking standards shall not be imposed on an accessory dwelling unit in any of the following circumstances:
(a) The accessory dwelling unit is located within one-half mile of public transit, including a public bus stop, bus station or transit station.
(b) The accessory dwelling unit is located within a designated historic district. (c) The accessory dwelling unit is part of the existing primary residence or an existing accessory structure.
(d) When on-street parking permits are required but not offered to the occupant of the accessory dwelling unit.
(e) When there is an established car share vehicle stop located within one (1) block of the accessory dwelling unit.
b. Attached ADUs. No parking shall be required for an attached ADU. c. JADUs. No parking shall be required for a JADU, including replacement parking. e. When a garage, carport, or covered parking structure is demolished in conjunction with the construction or conversion of a detached or attached ADU, replacement parking is not required.d. No replacement. When a garage, carport, or covered parking structure is demolished in conjunction with the construction of an ADU or converted to an ADU, those offstreet parking spaces are not required to be replaced. (3) Height.
a. The height of an attached ADU shall not exceed the height of the primary structure or thirty (30) feet in height above grade, whichever is greater, measured to the peak of the structure. b. For one-story detached ADUs, the maximum height shall be 16 feet. b. For two-story detached ADUs, the maximum height shall be 25 feet.

A detached ADU may not exceed sixteen (16) feet in height, above grade, measured to the peak of the structure.
c. c. The maximum height of attached ADUs shall be two stories and 25 feet or the maximum height specified by the base zone district for the primary dwelling, whichever is lower. d. Height Exceptions.

1. Where the detached ADU is within one-half-mile walking distance of a major transit stop or a high-quality transit corridor or with an existing or proposed multifamily dwelling of more than one story, the maximum height shall be 18 feet.

2. An additional two feet in height shall be allowed to accommodate a roof pitch on an ADU that is aligned with the roof pitch of the primary dwelling unit.

3. When an existing accessory structure is converted to a detached ADU, the maximum height may exceed the limits of subsection (3)(a) to an amount equal to the height of the existing accessory structure to be converted.

A unit above a detached garage located contiguous to an alley may not exceed twenty-five (25) feet in height above grade, measured to the peak of the structure. (4) Setbacks.
a. Attached and detached accessory dwelling unit. The minimum side, street side, and rear yard setback shall be four feet, except when converting or replacing an existing attached accessory structure that is less than four feet from the side, street side, or rear yardExcept as provided in subsection (d)(1), a.n attached or detached ADU is subject to side and rear setbacks of four feet. b. No setback shall be required for an existing living area or accessory structure or a structure constructed in the same location and to the same dimensions as an existing structure that is converted to an accessory dwelling unit or to a portion of an ADU, and a setback of no more than 4 feet from the side and rear lot lines shall be required for an ADU that is not converted from an existing structure or a new structure constructed in the same location and to the same dimensions as an existing structure.

Alley adjacent accessory dwelling units and accessory dwelling units adjacent to residentially zoned property. Side or rear yard setbacks adjacent to an alley or residentially zoned property shall be zero feet. Parking provided off the alley shall maintain a 24-foot back out, which includes the alley.
c. Garage and accessory building conversion. No setback shall be required for a legally established, existing garage or accessory building that is converted to an accessory dwelling unit, provided the structure is not expanded and is subject to side and rear setbacks of four (4) feet. Garage conversions are only permitted on detached accessory structures located in the rear of the main structure. No conversion of attached garages is permitted. d. Addition over a garage. A minimum side and rear setback shall apply to the newly constructed portion for an accessory dwelling unit constructed above a legally established existing garage when in the rear yard.
(5) Lot coverage.

1. a. Attached ADUs shall comply with all applicable base zone district objective development standards, including limits on lot coverage, objective design standards, floor area ratio, open space, front setbacks, and minimum lot size unless application of any one or more of these standards precludes construction of at least an eight hundred (800)-square-foot attached ADU with four feet side and rear yard setbacks.

Lot coverage. No ADU may cause the total lot coverage of the single-family lot to exceed fifty (50) percent.
b. Rear yard coverage. An accessory dwelling unit shall not result in more than thirty (30) percent rear yard coverage as measured from the rear wall of the primary residence to the rear property line (or as measured from the average distance of the rear wall from the rear property boundary if the rear wall does not follow a straight line).
c. A detached accessory dwelling unit must be ten (10) feet away from the main residence and five (5) feet away from any property lines.
(6) Architecture requirements. The following architectural requirements apply to ADUs; except for ADUs that meet the provisions of Section 66323 of the Government Code. a. The exterior materials (walls, roof, windows, and doors) of the ADU shall match the materials of the primary dwelling.
b. The exterior colors (walls, roof, windows, and doors) of the ADU shall match the colors of the primary dwelling.
c. The roof slope of the ADU must be within a five (5) degree tolerance of the dominant roof slope of the primary dwelling, where dominant roof slope is defined as the slope covering the largest surface area of the primary dwelling’s roof.
d. Exterior lighting on the ADU is restricted to down-lights only. Any additional lighting must be a requirement of the building or fire code.
e. The ADU shall have independent exterior access separate from the primary dwelling. f. The ADU entrance shall be located on a side or rear façade and not facing a public right-of-way. g. Access stairs, entry doors, and decks shall face the primary residence, a side yard, or an alley (if applicable).
h. Windows and doors of the ADU are prohibited from having direct line of sight into an adjoining residential property, where direct line of sight is defined as a straight, unobstructed path between an ADU window/door and a window/door of an adjoining residential property. Screening methods such as fencing, landscaping, or privacy glass shall be used to prevent a direct line of sight. i. When a garage is converted to an ADU, the garage door(s) shall be removed, and the opening shall be enclosed with architectural features that match the exterior walls, doors, windows, and trim of the ADU.
j. An ADU constructed on a lot with a federally, state, or locally registered historical resource shall comply with all ministerial requirements imposed by the Secretary of Interior for historic places. a. The materials and colors of the exterior walls, roof, and windows and doors must be the same as the appearance of the primary dwelling.
b. The roof slope must be the same that of the dominant roof slope of the primary dwelling. The dominant roof slope is the slope shared by the largest portion of the roof. c. The exterior lighting must be limited to down-lights or as otherwise required by the building or fire code.
d. The ADU must have an independent exterior entrance, apart from that of the primary dwelling.

The ADU entrance must be located on the side or rear building facade, not facing a public-rightof-way. e. Windows and doors of the ADU may not have a direct line of sight to an adjoining residential property. Fencing, landscaping, or privacy glass may be used to provide screening and prevent a direct line of sight.
f. Access stairs, entry doors and decks must face the primary residence, side yard or the alley, if applicable.
g. A garage converted to an accessory dwelling unit shall include removal of garage door(s) which shall be replaced with architectural features, including walls, doors, windows, trim and accent details.
h. The architectural treatment of an ADU to be constructed on a lot that has an identified historical resource listed on the federal, state, or local register of historic places must comply with all applicable ministerial requirements imposed by the Secretary of Interior. (g) Occupancy and ownership. Owner occupancy is not required on a property with an ADU.

ADUs and JADUs must comply with the following standards. (1) A certificate of occupancy must be issued for the primary dwelling unit before a certificate of occupancy can be issued for an ADU or JADU on the lot.
(2) An ADU or JADU may be rented separate from the primary residence but may not be sold or otherwise conveyed separate from the primary residence.

A. (3) Owner-occupancy is not required for ADUs. Owner-occupancy is required in the single-family residence in which a JADU will be permitted. The owner may reside in either the remaining portion of the structure or the newly created
(h) Special provisions for duplex dwelling units as replacement housing. (1) The special duplex dwelling unit provisions of this subsection shall only apply to areas within the boundaries of the City designated as a residential medium density residential (RMD) zoning designation.
(2) The allowable number of new duplex dwelling units created under the provisions of this subsection shall not exceed the overall density limitations for residential medium density residential (RMD) uses, which is one (1) dwelling unit for each 6,000 square feet of parcel area on a block-by-block basis. (3) A minimum parcel area of 7,500 square feet (e.g., a typical fifty-foot by one-hundred-fifty-foot downtown parcel) shall be required to qualify for the specific duplex provisions of this subsection, which must meet current RMD development zoning regulations (4) Parcel coverage, setbacks, and other site design and building standards for the R-1 single-family residential districts shall apply to ensure that new duplex dwelling units are visually compatible with the established character of the adjoining residential neighborhood, which must meet current RMD development zoning regulations
(5) Off-street parking, second-story limitations, and structure design shall be considered as part of the special permit review process to maintain the visual character of the area. Normally two (2) covered parking spaces shall be required for each unit, which must meet current RMD development zoning regulations.
(6) A site plan review shall be required for duplex dwelling units and a public hearing shall be held in compliance.
(i) ADUs and regional housing needs assessment. Subdivisions and multifamily housing developments developed or zoned at densities of ten (10) or more dwelling units per acre, with the ability of each lot or dwelling to construct an ADU, shall be counted in the City's housing element as adequate sites for affordable housing, as provided in Government Code section 65583.1(a). (j) Other. Nothing in this section shall be construed to prohibit the City from adopting an ordinance or regulation, related to parking or a service or a connection fee for water, sewer, or power, that applies to a single-family residence that contains an ADU or JADU, so long as that ordinance or regulation applies uniformly to all single-family residences regardless of whether the single-family residence includes an ADU or JADU.
(Ord. No. 776, § 1(Exh. A), eff. 9-5-2014; Ord. No. 853, § 2, eff. 10-20-2022) CHAPTER 5. - STANDARDS FOR SPECIFIC USES AND ACTIVITIES Article 1. - Standards for Specific Uses and Activities Sec. 9-5.127. Transitional and supportive housing.
(a) Transitional and supportive housing, as defined in Section 50675.2 and 50675.14, respectively, of the California Health and Safety Code, constitute a residential use and are subject only to those restrictions that apply to other residential uses of the same type in the same zoning district. Such housing structured as single-family is permitted in all residential zones, whereas transitional and supportive housing structured as multi-family is limited to the RMD and RHD residential zoning districts. (b) The Community Development Director may grant reductions in parking requirements to proposed transitional and supportive housing, if it can be demonstrated that actual employee, resident and visitor parking needs do not exceed the number of parking spaces required by Code, and all parking can be accommodated on-site.
(b) Supportive Housing, up to 50 Units. Pursuant to California Government Code Section 65651, supportive housing development with up to 50 supportive housing units shall be permitted by right in all Zoning Districts where multi-family and mixed use residential development are permitted provided the development satisfies all of the following requirements:

1. All supportive housing units within the development are subject to a recorded affordability restriction for 55 years.

2. One hundred percent of the units, excluding managers' units, within the development are dedicated to lower income households and are receiving public funding to ensure affordability of the housing to lower income Californians. For purposes of this paragraph, “lower income households” has the same meaning as defined in Section 50079.5 of the Health and Safety Code.

3. At least 25 percent of the units in the development or 12 units, whichever is greater, are restricted to residents in supportive housing who meet criteria of the target population. If the development consists of fewer than 12 units, then 100 percent of the units, excluding managers' units, in the development shall be restricted to residents in supportive housing.

4. The developer shall provide the information required by California Government Code Section 65652 to the Planning & Economic Development.

5. Nonresidential floor area shall be used for onsite supportive services in the following amounts:
a. For a development with 20 or fewer total units, at least 90 square feet shall be provided for onsite supportive services.
b. For a development with more than 20 units, at least 3 percent of the total nonresidential floor area shall be provided for onsite supportive services that are limited to tenant use, including, but not limited to, community rooms, case management offices, computer rooms, and community kitchens.

6. The developer replaces any dwelling units on the site of the supportive housing development in the manner provided in paragraph (3) of subdivision (c) of Section 65915.

7. Units within the development, excluding managers' units, include at least one bathroom and a kitchen or other cooking facilities, including, at minimum, a stovetop, a sink, and a refrigerator.

8. Notwithstanding any other provision of this Section to the contrary, the local government shall, at the request of the project owner, reduce the number of residents required to live in supportive housing if the project-based rental assistance or operating subsidy for a supportive housing project is terminated through no fault of the project owner, but only if all of the following conditions have been met:
a. The owner demonstrates that it has made good faith efforts to find other sources of financial support.
b. Any change in the number of supportive service units is restricted to the minimum necessary to maintain project's financial feasibility.
c. Any change to the occupancy of the supportive housing units is made in a manner that minimizes tenant disruption and only upon the vacancy of any supportive housing units.

CHAPTER 5. - STANDARDS FOR SPECIFIC USES AND ACTIVITIES Article 1. - Standards for Specific Uses and Activities Sec. 9-5.131 Employee Housing (for Farmworkers)
(a) Six or Fewer Employees. Employee housing providing accommodations for six or fewer employees shall be deemed to be a single-unit structure with a residential land use and shall be treated the same as a single unit dwelling of the same type in the same zoning district. (b) Zoning Districts Where Agriculture Uses Are Allowed. The permitted occupancy in employee housing in a zone allowing agricultural uses shall include agricultural employees who do not work on the property where the employee housing is located and may consist of no more than 36 beds in a group quarters or 12 units or spaces designed for use by a single family or household on land zoned for agricultural uses. Such employee housing shall be considered to be an activity that in no way differs from an agricultural use.

CHAPTER 6. - CODE ADMINISTRATION
Article 13. Density Bonus1
Sec. 9-6.1301. Residential density bonus.- Purpose
TAs required by Government Code Section 65915, he purpose of this chapter is to encourage the production of very low-, low-, and moderate-income housing units, senior citizens housing units, provisions of daycare facilities, student housing units, and donations of land in accordance with Government Code Sections 65915 through 65918, as may be amended from time to time ("State Density Bonus Law"). It is the intent of this chapter to facilitate the development of affordable housing and to implement the goals, objectives, and policies of the housing element of the City's General Plan. A copy of the current State Density Bonus Law shall be kept on file with the Community Development Department.
this chapter offers density bonuses and incentives or concessions for the development of housing that is affordable to the types of households and qualifying residents identified in Section 9.26.020 (Eligibility for bonus, incentives, or concessions). This chapter is intended to implement the requirements of Government Code Section 65915 et seq. and the Housing Element of the General Plan. As used in this Chapter and when otherwise required by Government Code section 65915 et seq., "housing development" means a development project for five (5) or more residential units, including mixed-use developments, that meets the requirements of Government Code section 65915(i).

Sec. 9-6.1302. - Eligibility
In order to be eligible for a density bonus and other incentives or concessions as provided by this chapter, a proposed housing development shall comply with the following requirements and shall satisfy all other applicable provisions of this Development Code.
(a) Resident requirements. A housing development proposed to qualify for a density bonus shall be designed and constructed so that it includes at least any one (1) of the following:
(1) Ten (10) percent of the total number of proposed units are for lower-income households, as defined in Health and Safety Code Section 50079.5;
(2) Five (5) percent of the total number of proposed units are for very low-income households, as defined in Health and Safety Code Section 50105;
(3) The project is a senior citizen housing development as defined in Civil Code Sections 51.3 and

51.12, or is a mobile home park that limits residency based on age requirements for housing for older persons in compliance with Civil Code Sections 798.76 and 799.5; (4) Ten (10) percent of the total dwelling units in a common interest development as defined in Civil Code Section 4100 are for persons and families of moderate income, as defined in Health and Safety Code Section 50093; provided, that all units in the development are offered to the public for purchase;
(5) Ten (10) percent of the total number of proposed units of housing for transitional foster youth, as defined in Section 66025.9 of the Education Code, disabled veterans, as defined in Section 18541 of the Government Code, or homeless persons, as defined in the federal McKinney-Vento Homeless Assistance Act; or
(56) Twenty (20) percent of the total number of proposed units for lower income students in a student housing development that meets the requirements, as defined by Government Code Section 65915.
(67) Ten (10) percent of the total units of a housing development for transitional foster youth, as defined in Education Code Section 66025.9; disabled veterans, as defined in Government Code Vento Homeless Assistance Act (42 U.S.C. Sec. 11301 et seq.). These units are all subject to a recorded affordability restriction of 55 years and an affordability level of very low-income units. (8) Twenty (20) percent of the total units in a student housing development are for low-income students and meet the requirements as set forth in Government Code Section 65915(b)(1)(F). (9) One hundred (100) percent of the total units, exclusive of a manager's unit or units, are for lower income households, as defined by Health and Safety Code Section 50079.5, except that up to twenty (20) percent of the total units in the development may be for moderate- income households, as defined in Health and Safety Code Section 50053. (b) Applicant selection of basis for bonus. For purposes of calculating the amount of the density bonus in compliance with Section 9-.26.0130430 (Allowed density bonuses), the applicant who requests a density bonus shall elect whether the bonus shall be awarded on the basis of subsection (a)(1), (2), (3), or (4), (5), (6), or (7), (8), or (9) of this section. A preliminary application submitted pursuant to Section

9.50.055 shall include the number of bonus units requested pursuant to this section. (c) Bonus units shall not qualify as a project. A density bonus granted in compliance with Section 9-.6.1304 (Allowed density bonusesSection 9.26.030 (Allowed density bonuses) shall not be included when determining the number of housing units that is equal to the percentages required by subsection (a) of this section.
(d) Minimum project size to qualify for density bonus. The density bonus provided by this chapter shall be available only to a housing development of five (5) or more dwelling units. (e) Condominium conversion projects. A condominium conversion project for which a density bonus is requested shall comply with the eligibility and other requirements in Government Code Section 65915.5.
(f) Housing Development with Childcare Facility. Housing Development with Childcare Facility that qualifies for a density bonus and includes a childcare facility in compliance with the requirements of the State Density Bonus Law, then the applicant shall be entitled to either an additional density bonus or an additional incentive as set forth in the State Density Bonus Law. (Ord. No. 853, § 4, eff. 10-20-2022)
Sec. 9-6.13021303. - . Accessory dwelling units allowed densityAllowed Density bonusesBonuses.

The Director shall determine the amount of a density bonus allowed in a housing development in compliance with this section. For the purposes of this chapter, "density bonus" means a density increase over the otherwise maximum allowable residential density under the applicable Land Use Plan designation and zoning district as of the date of preliminary or final application by the applicant to the City. (a) Density bonus. A housing development that complies with the eligibility requirements shall be entitled to density bonuses as follows, unless a lesser percentage is proposed by the applicant:
(1) Bonus for units for lower-income households. Ten (10) percent of the total units of the housing development, including shared housing building development, for rental or sale to low-income households A housing development that is eligible for a bonus in compliance with the criteria (1) (ten (10) percent of units for lower-income households) shall be entitled to a density bonus calculated as follows in Table 1;:
(2) Bonus for units for very low-income households. Five (5) percent of the total units of the housing development, including shared housing building development, for rental or sale to very lowincome households A housing development that is eligible for a bonus in compliance with the criteria (2) (five (5) percent of units for very low-income households) shall be entitled to a density bonus calculated as follows in Table 1;:
(3) Bonus for senior citizen development. A housing development that is eligible for a bonus in compliance with (3) (senior citizen development or mobile home park) shall be entitled to a density bonus of twenty (20) percent;.
(4) Bonus for moderate-income units in common interest development: For sale projects only, ten (10) percent of the total units of the housing development are allocated to be for-sale units for moderate-income households and are available to all members of the public. . A housing development that is eligible for a bonus in compliance with (4) (ten (10) percent of units in a common interest development for persons and families of moderate income) shall be entitled to a density bonus calculated as follows in Table 1.
1:

Table 1: Density Bonus Standards for Developments of 5 or more units.

No. Target
Development Type
Target Units
Provided
"Sliding Scale", or
Increase of Density
Bonus for every 1%
Density Bonus that
may be granted
Number of
Incentives and
increase in Target
Units provided
Concessions that
may be granted
A. Very Low Income
housing units
Min. 5% very low
income units

2.5% Min. 20% up to
max. of 35%
1 for 5%, 2 for 10%,
3 for 15%, 4 for 16%
very low income
units
B. Low Income
housing units
Min. 10% low
income units

1.5% Min. 20% up to
max. of 35%
1 for 10%, 2 for
2017%, 3 for
3024%, lower
income units
C. Moderate Income
housing units in a
common interest
development (i.e.

Condominium or
Planned
Development)
Min. 10% moderate
income units
1% Min. 20% up to
max. of 35%
1 for 10%, 2 for
20%, 3 for 30%, 4
for 45% moderate
income units
D. Senior Housing (age
55+)
Min. 35% senior
units
N/A 20% N/A
E. Land Donation of
min. 1 acre and
zoned to permit at
least 40 units. Other
State Density Bonus
law requirements
apply.

Min. 10% of very
low income units
1% Min. 15%, up to
max. of 35%. (may
be combined with
other Development
Types A to D to
35%)
In conformance
with Development
Type
F. Conversion of
apartments to
condominiums
(Government Code
Section 65915.5)
Min. 33% low or
moderate income
units, or 15% to low
income
N/A Up to 25% increase
above the existing
number of
apartments
proposed for
conversion
N/A
G. Housing
Development with
child care facility
N/A N/A Additional density
bonus of residential
square footage, that
is greater than or
the same as the
square footage of
the child care
facility
One incentive or
concession that
contributes
significantly to the
economic feasibility
of the construction
of the child care
facility may be
granted in lieu of
the density bonus.

H. Student Housing Min. 20% lower
income students
N/A 35% 1 for 20 %
Note: All density calculations resulting in fractional units shall be rounded up. Development Type D, Senior Housing, includes any mobile home park that limits residency based on age requirements for housing for older persons pursuant to Section 798.76 or 799.5 of the Civil Code. No affordable units are required for senior units. Moderate income Density Bonus applies to for sale units, not to rental units. (5) Bonus for transitional foster youth, disabled veterans, or homeless persons development. A housing development that is eligible for a bonus in compliance with (5) (transitional foster youth, disabled veterans, or homeless persons) shall be entitled to a density bonus of twenty (20) percent.
(6) Bonus for lower income students in a student housing development. A housing development that is eligible for a bonus in compliance with (6) (lower income students in student housing) shall be entitled to a density bonus of thirty-five (35) percent. (7) Bonus for units for lower-income and moderate-income households. A housing development that is eligible for a bonus in compliance with (7) (lower-income and moderate-income households) shall be entitled to a density bonus of eighty (80) percent of the number of units of lower income households. If the housing development is located within one-half mile of a major transit stop, there shall be no maximum controls on density.
a. A housing development that receives a waiver from maximum controls on density shall not be eligible for, and shall not receive, a waiver or reduction of any other development standards, other than a height increase of up to three (3) additional stories, or thirty-three (33) feet, as expressly provided in Section 9.26.040(C)(4). b. "Major transit stop" means a site containing an existing rail transit station, a ferry terminal served by either a bus or rail transit service, or the intersection of two (2) or more major bus routes with a frequency of service interval of fifteen (15) minutes or less during the morning and afternoon peak commute periods, and also includes major transit stops that are included in the applicable regional transportation plan. (8) Density bonus for land donation. When an applicant for a tentative map, parcel map, or other residential development approval donates land to the City in compliance with this subsection, the applicant shall be entitled to a density bonus for the entire development, as follows; provided, that nothing in this subsection shall be construed to affect the authority of the City to require a developer to donate land as a condition of development. a. Basic bonus. The applicant shall be entitled to a fifteen (15) percent increase above the otherwise maximum allowable residential density under the applicable Land Use Plan designation and zoning district for the entire development, and an additional increase as follows:
b. Increased bonus. The increase identified in the table above shall be in addition to any increase in density required by subsections (A)(1) through (7) of this section up to a maximum combined mandated density increase of thirty-five (35) percent if an applicant seeks both the increase required in compliance with this subsection (A)(8), as well as the bonuses provided by subsections (A)(1) through (7) of this section. c. Eligibility for increased bonus. An applicant shall be eligible for the increased density bonus provided by this subsection if all of the following conditions are met:

1. The applicant donates and transfers the land no later than the date of approval of the final map, parcel map, or residential development application.

2. The developable acreage and zoning classification of the land being transferred are sufficient to permit construction of units affordable to very low-income households in an amount not less than ten (10) percent of the number of residential units of the proposed development.

3. The transferred land is at least one (1) acre in size, or of sufficient size to permit development of at least forty (40) units; has the appropriate Land Use Plan designation; is appropriately zoned for development as affordable housing; and is or will be served by adequate public facilities and infrastructure. The land shall have appropriate zoning and development standards to make the development of the affordable units feasible.

4. No later than the date of approval of the final map, parcel map, or of the residential development, the transferred land shall have all of the permits and approvals, other than building permits, necessary for the development of the very low-income housing units on the transferred land, except that the City may subject the proposed development to subsequent design review to the extent authorized by Government Code Section 65583.2(i) if the design is not reviewed by the City before the time of transfer.

5. The transferred land and the affordable units shall be subject to a deed restriction ensuring continued affordability of the units consistent with Section

9.26.070 (Continued availability), which shall be recorded on the property at the time of dedication.

6. The land is transferred to the City or to a housing developer approved by the City. The City may require the applicant to identify and transfer the land to the approved housing developer.

7. The transferred land shall be within the boundary of the proposed development or, if the City agrees, within one-quarter mile of the boundary of the proposed development.
(9) Replacement and/or Demolition Requirements and Provisions. An applicant shall be ineligible for a density bonus or any other incentives or concessions if the housing development is proposed on any property that includes a parcel or parcels on which rental dwelling units are (1) located if the dwelling units have been vacated or demolished in the five-year period preceding the application, have been subject to a recorded covenant, ordinance, or law that restricts rents to levels affordable to persons and families of low- or very low-income; (2) subject to any other form of rent or price control per State law; or, (3) occupied by low- or very low-income households, unless the proposed housing development replaces those units, and either of the following applies:
a. The proposed housing development, inclusive of the units replaced pursuant to this section, contains affordable units at the percentages set forth in section 9-

6.1303: or
b. Each unit in the development, exclusive of a manager’s unit or units, is affordable to, and occupied by, either a low- or very low-income household. (Ord. No. 853, § 4, eff. 10-20-2022)
Sec. 9-6.1304. - Additional Density Bonus.
(a) In addition to the density bonus provisions set forth in section 9-6.1304, the City shall allow projects to obtain a total 100% density bonus by providing the initial percentage of affordable units to secure an initial 50% density bonus and then a secondary percentage of affordable units in order to obtain an additional density bonus of up to 50%. Where the housing development is seeking an additional bonus, the housing development shall be eligible for the additional density bonus allowances as provided in Government Code Section 65915(v)(2) in accordance with the provisions of Government Code Section 65915(v)(1) if reasonable documentation is provided demonstrating that the housing development is eligible for the additional density bonus under that subsection.
(b) The City shall grant an additional density bonus for rental or for-sale housing development that meets the requirements of subsection 9-6.1303(a) as calculated in Table 2. (c) Table 2: Additional Density Bonus
Percentage Very Low-Income Units Percentage Density Bonus 5% 20%
6% 23.75%
7% 27.5%
8% 31.25%
9% 35%
10% 38.75%
Percentage Moderate-Income Units Percentage Density Bonus 5% 20%
6% 22.5%
7% 25%
8% 27.5%
9% 30%
10% 32.5%
11% 35%
12% 38.75%
13% 42.5%
14% 46.25%
15% 50%
Sec. 9-6.13031305. - . Accessory dwelling units allowed incentives Incentives or concessions, Wwaivers and Reeductions, and Reeduced Pparking Rratios.. (a) Applicant request and City approval.
(1) An applicant for a density bonus in compliance with this chapter may submit to the City a proposal for the specific incentives or concessions that the applicant requests in compliance with this section and may request a meeting with the City Manager or designee. The applicant may file a request either before filing a final application for City approval of a proposed project or concurrently with a final application for project approval. A preliminary application submitted shall include any incentives, concessions, waivers, or parking reductions requested pursuant to this section. (2) The City Manager or designee shall grant an incentive or concession request that complies with this section unless the City Manager or designee makes either of the following findings in writing, based upon substantial evidence:
a. The incentive or concession is not required to provide for affordable housing costs or for rents for the targeted units to be set (Unit cost requirements); or b. The incentive or concession would have a specific adverse impact upon public health and safety or the physical environment, or on any real property listed in the California Register of Historical Resources and for which there is no feasible method to satisfactorily mitigate or avoid the specific adverse impact without rendering the development unaffordable to low- and moderateincome households. (b) Waiver of standards preventing the use of bonuses, incentives, or concessions. An applicant may submit to the City a proposal for the waiver or reduction of development and zoning standards that would otherwise inhibit the utilization of a density bonus on a specific site, including minimum parcel size, side setbacks, and placement of public works improvements. The applicant shall show that a waiver or modification of development standards is necessary to make the housing units economically feasible. (c) Number of incentives. The applicant shall receive the following number of incentives or concessions:
(1) One (1) incentive or concession. One (1) incentive or concession for a project that includes at least ten (10) percent of the total units for lower-income households, at least five (5) percent for very lowincome households, or at least ten (10) percent for persons and families of moderate income in a common interest development.
(2) Two (2) incentives or concessions. Two (2) incentives or concessions for a project that includes at least twenty (2017) percent of the total units for lower-income households, at least ten (10) percent for very low-income households, or at least twenty (20) percent for persons and families of moderate income in a common interest development.
(3) Three (3) incentives or concessions. Three (3) incentives or concessions for a project that includes at least thirty twenty-four (3024) percent of the total units for lower-income households, at least fifteen (15) percent for very low-income households, or at least thirty (30) percent for persons and families of moderate income in a common interest development.
(4) Four (4) incentives or concessions. Four (4) incentives or concessions for a projects that includes at least sixteen (16) percent for very low-income households, or at least forty-five (45) percent for moderate-income households, persons, and families of moderate income in a common interest development. where one hundred (100) percent of the total units, exclusive of a manager's unit or units, are for lower income households except that up to twenty (20) percent of the total units in the development may be for moderate-income households. If the project is located within one-half mile of a major transit stop, the applicant shall also receive a height increase of up to three (3) additional stories, or thirty-three (33) feet.
a. "Major transit stop" means a site containing an existing rail transit station, a ferry terminal served by either a bus or rail transit service, or the intersection of two (2) or more major bus routes with a frequency of service interval of fifteen (15) minutes or less during the morning and afternoon peak commute periods, and also includes major transit stops that are included in the applicable regional transportation plan.
(5) Five (5) incentives or concessions. Five (5) incentives or concessions for projects where one hundred (100) percent of the total units, exclusive of a manager's unit or units, are for lower-income households except that up to twenty (20) percent of the total units in the development may be for moderateincome households. If the project is located within one-half mile of a major transit stop, the applicant shall also receive a height increase of up to three (3) additional stories, or thirty-three (33) feet. (6) One (1) incentive or concession. One (1) incentive or concession for projects that include at least 20 percent of the total units for lower income students in a student housing development. (ed) Type of incentives. For the purposes of this chapter, concession or incentive means any of the following:
(1) A reduction in the site development standards of this Development Code (e.g., site coverage limitations, setbacks, reduced parcel sizes, and/or parking requirements (Parking requirements in density bonus projects), or a modification of architectural design requirements that exceed the minimum building standards approved by the California Building Standards Commission in compliance with Health and Safety Code, that would otherwise be required, that results in identifiable, financially sufficient, and actual cost reductions. The applicant shall provide a brief explanation of the waiver or reduction requested and evidence that the development standard for which the waiver or reduction is requested will have the effect of physically precluding the construction of the project with the density bonus incentives requested;
(2) Approval of mixed-use land uses not otherwise allowed by this Development Code in conjunction with the housing development, if nonresidential land uses will reduce the cost of the housing development, and the nonresidential land uses are compatible with the housing project 8 and the existing or planned development in the area where the project will be located; (3) Other regulatory incentives proposed by the applicant or the City that will result in identifiable, financially sufficient, and actual cost reductions; and/or (4) In its sole and absolute discretion, a direct financial contribution granted by the Council, including writing down land costs, subsidizing the cost of construction, or participating in the cost of infrastructure.
(e) Reduced Parking Ratios. An eligible project shall be entitled to the parking ratio incentives as set forth in Government Code Section 65915(p).
(f)(e) Effect of incentive or concession. The granting of a concession or incentive shall not be interpreted, in and of itself, to require a General Plan amendment, Zoning Map amendment, or other discretionary approval. ( (f) Requests for Waivers or Reductions. If the applicant is requesting a waiver or reduction of any development standards, the applicant shall provide a brief explanation of the waiver or reduction requested and evidence that the development standard for which the waiver or reduction is requested will have the effect of physically precluding the construction of the project with the density bonus incentives requested. (g) Request for Parking Reduction. If a housing development is eligible for a density bonus pursuant to State Density Bonus Law, the applicant may request an on-site vehicular parking ratio specified in Government Code Section 65915(p). An applicant may request this parking reduction in addition to the incentives and waivers permitted by Government Code Sections 65915(p)(2) and 65915(p)(3). The application shall include a table showing parking ratios required by the Coalinga Municipal Code, parking proposed under State Density Bonus Law, Government Code Section 65915(p) (or other statute) under which the project qualifies for the parking reduction, and reasonable documentation that the project is eligible for the requested parking reduction.
(h) Exceptions. Notwithstanding the provisions of this chapter, nothing in this section shall be interpreted to require the City to:
(1) Grant a density bonus, incentive, or concession, or waive or reduce development standards, if the bonus, incentive, concession, waiver, or reduction would have a specific adverse impact, as defined in Government Code Section 65589.5(d)(2), upon health, safety, or the physical environment, and for which there is no feasible method to satisfactorily mitigate or avoid the specific adverse impact. (2) Grant a density bonus, incentive, or concession, or waive or reduce development standards, if the bonus, incentive, concession, waiver, or reduction would have an adverse impact on any real property that is listed in the California Register of Historical Resources.

Sec. 9-6.13041306. - . Density bonus agreement.
(a) (a)Agreement required. An applicant requesting a density bonus shall agree to enter into a density bonus agreement (referred to as the "agreement") with the City in the City's standard form of agreement. (b) The agreement shall establish specific compliance standards and remedies available to the City upon failure by the applicant to comply with State Density Bonus Law, this section or the affordable housing agreement.

The agreement shall be recorded at the applicant's cost as a restriction running with the land on the parcel or parcels on which the target units will be constructed. (c) The terms of a draft density bonus housing agreement (the "agreement") shall be reviewed, revised as appropriate, and approved by the Director and the City Attorney. (db) Agreement provisions.
(1) Project information. The agreement shall include at least the following information about the project:
a. The total number of units approved for the housing development, including the number of designated dwelling units;
b. A description of the household income group to be accommodated by the housing development, and the standards and methodology for determining the corresponding affordable rent or affordable sales price and housing cost consistent with HUD guidelines; c. The marketing plan for the affordable units;
d. The location, unit sizes (square feet), and number of bedrooms of the designated dwelling units; e. Tenure of the use restrictions for designated dwelling units of the time periods required (Continued availability);
f. A schedule for completion and occupancy of the designated dwelling units; g. A description of the additional incentives and concessions being provided by the City; h. A description of the remedies for breach of the agreement by the owners, developers, and/or successors-in-interest of the project; and
i. Other provisions to ensure successful implementation and compliance with this chapter. (2) Minimum requirements. The agreement shall provide, at minimum, that:
a. The developer shall give the City the continuing right-of-first-refusal to lease or purchase any or all of the designated dwelling units at the appraised value; b. The deeds to the designated dwelling units shall contain a covenant stating that the developer or successors-in-interest shall not assign, lease, rent, sell, sublet, or otherwise transfer any interests for designated units without the written approval of the City; c. When providing the written approval, the City shall confirm that the price (rent or sale) of the designated dwelling unit is consistent with the limits established for low and very low-income households, as published by HUD;
d. The City shall have the authority to enter into other agreements with the developer, or purchasers of the designated dwelling units, to ensure that the required dwelling units are continuously occupied by eligible households;
e. Applicable deed restrictions, in a form satisfactory to the City Attorney, shall contain provisions for the enforcement of owner or developer compliance. Any default or failure to comply may result in foreclosure, specific performance, or withdrawal of the certificate of occupancy; f. In any action taken to enforce compliance with the deed restrictions, the City Attorney shall, if compliance is ordered by a court of competent jurisdiction, take all action that may be allowed by law to recover all of the City's costs of action including legal services; and g. Compliance with the agreement will be monitored and enforced in compliance with the measures included in the agreement.
(3) Senior Housing Developments Only.
a. The applicant shall enter into a restrictive covenant with the City in a form approved by the Director and the City Attorney, to be executed by the City Manager, to require that the housing development be operated as “housing for older persons” consistent with state and federal fair housing laws and as set forth in Government Code Sections 65915(c)(1)(A) and (c)(2). b. The executed agreement shall be recorded against the housing development prior to final or parcel map approval, or, where a map is not being processed, prior to issuance of building permits for the housing development. The agreement shall be binding on all future owners and successors in interest.

Sec. 9-6.1307. - Development and Design Standards.
(a) Affordable units shall be constructed concurrently with market rate units and shall be integrated into the project. Subsequent building permits and final inspections or certificates of occupancy shall be issued concurrently for the market rate units and for any affordable units that qualified the project for a density bonus, incentive, waiver, or reduction so that the affordable units comprise the required percentage of total units.
(b) Affordable units shall be of equal design and quality as the market rate units. Exteriors, including architecture and elevations, and floor plans of the affordable units shall be similar to the market rate units. Interior finishes and amenities may differ from those provided in the market rate units, but neither the workmanship nor the products may be of substandard or inferior quality as determined by the Building Official.
(c) To comply with fair housing laws, the number of bedrooms in the affordable units shall be proportional with the mix of market rate units. In mixed-income buildings, the occupants of the affordable units shall have the same access to the common entrances and areas, parking, and amenities of the project as the occupants of the market rate housing units, and the affordable units shall be located throughout the building and not isolated on one floor or to an area on a specific floor. (d) Parking standards shall be modified as allowable under Government Code Section 65915(p) and anything beyond those standards shall be considered a request for an incentive.

Sec. 9-6.1308. - Interpretation.

If any portion of this section conflicts with State Density Bonus Law or other applicable State law, State law shall supersede this section. Any ambiguities in this section shall be interpreted to be consistent with State Density Bonus Law. Statutory references in this section include successor provisions. (Ord. No. 853, § 4, eff. 10-20-2022)
Section 2: This Ordinance shall go into effect and be in full force from and after thirty (30) days after its final passage and adoption.

I HEREBY CERTIFY that this ordinance was INTRODUCED at a regular meeting of the City Council of the City of Coalinga, held on the 18th day of September 2025 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST:
____________________________
City Clerk of the City of Coalinga

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Authorize City Manager to Approve Engagement Letter received from Bryant L.

Jolley, CPA for Auditing Services of FiscalYear 2024/2025 Meeting Date: Thursday, October 16, 2025
From: Sean Brewer, City Manager
Prepared by: Mai Vang, Financial Services Director
I. RECOMMENDATION:

Authorize City Manager to approve the Engagement Letter from Bryant L. Jolley for Auditing Services for FiscalYear 2024/2025.

II. BACKGROUND:

The City of Coalinga has been using Bryant L. Jolley for Auditing Services since 2020.

III. DISCUSSION:

Audit Scope and Objectives
Bryant L. Jolley willaudit the financial statements of the governmentalactivities, the business-type activities, each major fund, and the aggregate remaining fund information, including the disclosures, which collectively comprise the basic financial statements, of the City as of and for the fiscal year ended June 30, 2025.

Accounting standards generally accepted in the United States of America (GAAP) provide for certain required supplementary information (RSI), such as management’s discussion and analysis (MD&A), to supplement the City’s basic financial statements. Such information, although not a part of the basic financial statements, is required by the GovernmentalAccounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historicalcontext. As part of Bryant L. Jolley engagement, the firm willapply certain limited procedures to the City’s RSI in accordance with auditing standards generally accepted in the United States of America (GAAS). These limited procedures willconsist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management’s responses to the firm’s inquiries, the basic financial statements, and other knowledge the firm obtained during the firm’s audit of the basic financial statements. Bryant L. Jolley will not express an opinion or provide any assurance on the information because the limited procedures do not provide the firm with sufficient appropriate evidence to express an opinion or provide any assurance. The following RSI is required by GAAP and will be subjected to certain limited procedures, but will not be audited:
1) Management’s Discussion and Analysis
2) Budgetary Comparison Schedules
3) Schedule of the City’s Proportionate Share of Net Pension Liability 4) Schedule of Contributions
Bryant L. Jolley has also been engaged to report on supplementary information other than RSI that accompanies the City’s financial statements. The firm will subject the following supplementary information to the auditing procedures applied in the firm’s audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with GAAS, and the firm will provide an opinion on it in relation to the financial statements as a whole in a report combined with the firm’s auditor’s report on the financial statements.
1) Schedule of expenditures of federalawards.
2) Combining Balance Sheet – Nonmajor Governmental Funds 3) Combining Statement of Revenue, Expenditures and Changes in Fund Balance – Nonmajor Governmental Funds
The objectives of the firm’s audit is to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and issue an auditor’s report that includes the firm’s opinions about whether the City’s financial statements are fairly presented, in all material respects, in conformity with GAAP, and report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whole. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with GAAS and Government Auditing Standards willalways detect a material misstatement when it exists. Misstatements, including omissions, can arise from fraud or error and are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment of a reasonable user made based on the financial statements. The objectives also include reporting on:

Internalcontrol over financial reporting and compliance with provisions of laws, regulations, contracts, and award agreements, noncompliance with which could have a materialeffect on the financial statements in accordance with Government Auditing Standards.

Internalcontrol over compliance related to major programs and an opinion (or disclaimer of opinion) on compliance with federal statutes, regulations, and the terms and conditions of federalawards that could have a direct and materialeffect on each major program in accordance with the Single Audit Act Amendments of 1996 and Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for FederalAwards (Uniform Guidance).

IV. ALTERNATIVES:

Do not approve the engagement.

V. FISCAL IMPACT:

The totalcost of the auditing services for FiscalYear 2024/2025 was budgeted. The totalcost of services is $56,500; $44,000 for the audit, $4,500 for the City Financial Transactions Report, $3,000 for the Annual Street Report, and $5,000 for each Single Audit major program. The cost will be allocated to the following funds:

AT
TACHMENTS: File Name
Description
Engagement_Letter_2025.pdfFY24/25EngagementLetter
901 “N” STREET, SUITE 104 FIREBAUGH, CALIFORNIA 93622 PHONE 559.659.3045 FAX 559.659.0615 BRYANT L. JOLLEY
CERTIFIED PUBLIC ACCOUNTANTS Bryant L. Jolley C.P.A.

Ryan P. Jolley C.P.A.

Darryl L. Smith C.P.A.

Luis A. Perez C.P.A.

Lan T. Kimoto
August 25, 2025
To the City Council and Mr. Sean Brewer
City of Coalinga
155 West Durian
Coalinga, CA 93210
We are pleased to confirm our understanding of the services we are to provide for City of Coalinga for the fiscal year ended June 30, 2025.

Audit Scope and Objectives
We will audit the financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information, including the disclosures, which collectively comprise the basic financial statements, of the City of Coalinga as of and for the fiscal year ended June 30, 2025. Accounting standards generally accepted in the United States of America (GAAP) provide for certain required supplementary information (RSI), such as management’s discussion and analysis (MD&A), to supplement the City of Coalinga’s basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to the City of Coalinga’s RSI in accordance with auditing standards generally accepted in the United States of America (GAAS). These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient appropriate evidence to express an opinion or provide any assurance. The following RSI is required by GAAP and will be subjected to certain limited procedures, but will not be audited:
1) Management’s Discussion and Analysis
2) Budgetary Comparison Schedules
3) Schedule of Proportionate Share of Net Pension Liability/(Asset) 4) Schedule of Contributions
We have also been engaged to report on supplementary information other than RSI that accompanies City of Coalinga’s financial statements. We will subject the following supplementary information to the auditing procedures applied in our audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with GAAS, and we will provide an opinion on it in relation to the financial statements as a whole in a report combined with our auditor’s report on the financial statements.
1) Schedule of expenditures of federal awards.
2) Combining Balance Sheet – Nonmajor Governmental Funds 3) Combining Statement of Revenue, Expenditures and Changes in Fund Balance - Nonmajor Governmental Funds
The objectives of our audit are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and issue an auditor’s report that includes our opinions about whether your financial statements are fairly presented, in all material respects, in conformity with GAAP, and report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whole. Reasonable assurance is a high level of assurance 2 but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with GAAS and Government Auditing Standards will always detect a material misstatement when it exists. Misstatements, including omissions, can arise from fraud or error and are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment of a reasonable user made based on the financial statements. The objectives also include reporting on:
 Internal control over financial reporting and compliance with provisions of laws, regulations, contracts, and award agreements, noncompliance with which could have a material effect on the financial statements in accordance with Government Auditing Standards.
 Internal control over compliance related to major programs and an opinion (or disclaimer of opinion) on compliance with federal statutes, regulations, and the terms and conditions of federal awards that could have a direct and material effect on each major program in accordance with the Single Audit Act Amendments of 1996 and Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance).

Auditor’s Responsibilities for the Audit of the Financial Statements and Single Audit We will conduct our audit in accordance with GAAS; the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; the Single Audit Act Amendments of 1996; and the provisions of the Uniform Guidance, and will include tests of accounting records, a determination of major program(s) in accordance with Uniform Guidance, and other procedures we consider necessary to enable us to express such opinions. As part of an audit in accordance with GAAS and Government Auditing Standards, we exercise professional judgment and maintain professional skepticism throughout the audit.

We will evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management. We will also evaluate the overall presentation of the financial statements, including the disclosures, and determine whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation. We will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the government or to acts by management or employees acting on behalf of the government.

Because the determination of waste and abuse is subjective, Government Auditing Standards do not expect auditors to perform specific procedures to detect waste or abuse in financial audits nor do they expect auditors to provide reasonable assurance of detecting waste or abuse.

Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions, there is an unavoidable risk that some material misstatements or noncompliance may not be detected by us, even though the audit is properly planned and performed in accordance with GAAS and Government Auditing Standards. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements or on major programs. However, we will inform the appropriate level of management of any material errors, any fraudulent financial reporting, or misappropriation of assets that come to our attention. We will also inform the appropriate level of management of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential. We will include such matters in the reports required for a Single Audit. Our responsibility as auditors is limited to the period covered by our audit and does not extend to any later periods for which we are not engaged as auditors.

We will also conclude, based on the audit evidence obtained, whether there are conditions or events, considered in the aggregate, that raise substantial doubt about the government’s ability to continue as a going concern for a reasonable period of time.

Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, tests of the physical existence of inventories, and direct confirmation of receivables and certain assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial institutions. We will also request written representations from your attorneys as part of the engagement.

We have identified the following significant risk(s) of material misstatement as part of our audit planning:

According to GAAS, significant risks include management override of controls, and GAAS presumes that revenue recognition is a significant risk. Accordingly, we have considered these as significant risks.

We may, from time to time and depending on the circumstances, use third-party service providers in serving your account. We may share confidential information about you with these service providers but remain committed to 3 maintaining the confidentiality and security of your information. Accordingly, we maintain internal policies, procedures, and safeguards to protect the confidentiality of your personal information. In addition, we will secure confidentiality agreements with all service providers to maintain the confidentiality of your information and we will take reasonable precautions to determine that they have appropriate procedures in place to prevent the unauthorized release of your confidential information to others. In the event that we are unable to secure an appropriate confidentiality agreement, you will be asked to provide your consent prior to the sharing of your confidential information with the third-party service provider. Furthermore, we will remain responsible for the work provided by any such third-party service providers.

Our audit of financial statements does not relieve you of your responsibilities.

Audit Procedures—Internal Control
We will obtain an understanding of the government and its environment, including internal control relevant to the audit, sufficient to identify and assess the risks of material misstatement of the financial statements, whether due to error or fraud, and to design and perform audit procedures responsive to those risks and obtain evidence that is sufficient and appropriate to provide a basis for our opinions. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentation, or the override of internal control. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial statements. Our tests, if performed, will be less in scope than would be necessary to render an opinion on internal control and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards.

As required by the Uniform Guidance, we will perform tests of controls over compliance to evaluate the effectiveness of the design and operation of controls that we consider relevant to preventing or detecting material noncompliance with compliance requirements applicable to each major federal award program. However, our tests will be less in scope than would be necessary to render an opinion on those controls and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to the Uniform Guidance.

An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material weaknesses. Accordingly, we will express no such opinion. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards, Government Auditing Standards, and the Uniform Guidance.

Audit Procedures—Compliance
As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the City of Coalinga’s compliance with provisions of applicable laws, regulations, contracts, and agreements, including grant agreements. However, the objective of those procedures will not be to provide an opinion on overall compliance, and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards.

The Uniform Guidance requires that we also plan and perform the audit to obtain reasonable assurance about whether the auditee has complied with federal statutes, regulations, and the terms and conditions of federal awards applicable to major programs. Our procedures will consist of tests of transactions and other applicable procedures described in the OMB Compliance Supplement for the types of compliance requirements that could have a direct and material effect on each of the City of Coalinga’s major programs. For federal programs that are included in the Compliance Supplement, our compliance and internal control procedures will relate to the compliance requirements that the Compliance Supplement identifies as being subject to audit. The purpose of these procedures will be to express an opinion on the City of Coalinga’s compliance with requirements applicable to each of its major programs in our report on compliance issued pursuant to the Uniform Guidance.

Other Services
We will also assist in preparing the financial statements, schedule of expenditures of federal awards, and related notes, the Annual Street Report and the City Financial Transactions Report to the State Controller’s Office of the City of Coalinga in conformity with accounting principles generally accepted in the United States of America and the Uniform Guidance based on information provided by you. These nonaudit services do not constitute an audit under Government Auditing Standards and such services will not be conducted in accordance with Government Auditing Standards. We will perform the services in accordance with applicable professional standards. The other services are limited to the financial statements, schedule of expenditures of federal awards, and related notes, the Annual Street Report and the City Financial Transactions Report services previously defined. We, in our sole 4 professional judgment, reserve the right to refuse to perform any procedure or take any action that could be construed as assuming management responsibilities.

You agree to assume all management responsibilities for the financial statements, schedule of expenditures of federal awards, and related notes, and any other nonaudit services we provide. You will be required to acknowledge in the management representation letter our assistance with preparation of the financial statements, the schedule of expenditures of federal awards, and related notes and that you have reviewed and approved the financial statements, the schedule of expenditures of federal awards, and related notes prior to their issuance and have accepted responsibility for them. Further, you agree to oversee the nonaudit services by designating an individual, preferably from senior management, with suitable skill, knowledge, or experience; evaluate the adequacy and results of those services; and accept responsibility for them.

Responsibilities of Management for the Financial Statements and Single Audit Our audit will be conducted on the basis that you acknowledge and understand your responsibility for (1) designing, implementing, establishing, and maintaining effective internal controls relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error, including internal controls over federal awards, and for evaluating and monitoring ongoing activities to help ensure that appropriate goals and objectives are met; (2) following laws and regulations; (3) ensuring that there is reasonable assurance that government programs are administered in compliance with compliance requirements; and (4) ensuring that management and financial information is reliable and properly reported. Management is also responsible for implementing systems designed to achieve compliance with applicable laws, regulations, contracts, and grant agreements. You are also responsible for the selection and application of accounting principles; for the preparation and fair presentation of the financial statements, schedule of expenditures of federal awards, and all accompanying information in conformity with accounting principles generally accepted in the United States of America; and for compliance with applicable laws and regulations (including federal statutes), rules, and the provisions of contracts and grant agreements (including award agreements). Your responsibilities also include identifying significant contractor relationships in which the contractor has responsibility for program compliance and for the accuracy and completeness of that information.

You are also responsible for making drafts of financial statements, schedule of expenditures of federal awards, all financial records, and related information available to us and for the accuracy and completeness of that information (including information from outside of the general and subsidiary ledgers). You are also responsible for providing us with (1) access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements, such as records, documentation, identification of all related parties and all related-party relationships and transactions, and other matters; (2) access to personnel, accounts, books, records, supporting documentation, and other information as needed to perform an audit under the Uniform Guidance; (3) additional information that we may request for the purpose of the audit; and (4) unrestricted access to persons within the government from whom we determine it necessary to obtain audit evidence. At the conclusion of our audit, we will require certain written representations from you about the financial statements; schedule of expenditures of federal awards; federal award programs; compliance with laws, regulations, contracts, and grant agreements; and related matters.

Your responsibilities include adjusting the financial statements to correct material misstatements and confirming to us in the management representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements of each opinion unit taken as a whole.

You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the government involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, former employees, grantors, regulators, or others. In addition, you are responsible for identifying and ensuring that the government complies with applicable laws, regulations, contracts, agreements, and grants. You are also responsible for taking timely and appropriate steps to remedy fraud and noncompliance with provisions of laws, regulations, contracts, and grant agreements that we report. Additionally, as required by the Uniform Guidance, it is management’s responsibility to evaluate and monitor noncompliance with federal statutes, regulations, and the terms and conditions of federal awards; take prompt action when instances of noncompliance are identified including noncompliance identified in audit findings; promptly follow up and take corrective action on reported audit findings; and prepare a summary schedule of prior audit findings and a separate corrective action plan. The summary schedule of prior audit findings should be available for our review in November 2025. 5 You are responsible for identifying all federal awards received and understanding and complying with the compliance requirements and for the preparation of the schedule of expenditures of federal awards (including notes and noncash assistance received, and COVID-19-related concepts, such as lost revenues, if applicable) in conformity with the Uniform Guidance. You agree to include our report on the schedule of expenditures of federal awards in any document that contains, and indicates that we have reported on, the schedule of expenditures of federal awards. You also agree to include the audited financial statements with any presentation of the schedule of expenditures of federal awards that includes our report thereon. Your responsibilities include acknowledging to us in the written representation letter that (1) you are responsible for presentation of the schedule of expenditures of federal awards in accordance with the Uniform Guidance; (2) you believe the schedule of expenditures of federal awards, including its form and content, is stated fairly in accordance with the Uniform Guidance; (3) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the schedule of expenditures of federal awards.

You are also responsible for the preparation of the other supplementary information, which we have been engaged to report on, in conformity with U.S. generally accepted accounting principles (GAAP). You agree to include our report on the supplementary information in any document that contains, and indicates that we have reported on, the supplementary information. You also agree to include the audited financial statements with any presentation of the supplementary information that includes our report thereon. Your responsibilities include acknowledging to us in the written representation letter that (1) you are responsible for presentation of the supplementary information in accordance with GAAP; (2) you believe the supplementary information, including its form and content, is fairly presented in accordance with GAAP; (3) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the supplementary information.

Management is responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying and providing report copies of previous financial audits, attestation engagements, performance audits, or other studies related to the objectives discussed in the Audit Scope and Objectives section of this letter. This responsibility includes relaying to us corrective actions taken to address significant findings and recommendations resulting from those audits, attestation engagements, performance audits, or studies. You are also responsible for providing management’s views on our current findings, conclusions, and recommendations, as well as your planned corrective actions for the report, and for the timing and format for providing that information.

Engagement Administration, Fees, and Other
We understand that your employees will prepare all cash, accounts receivable, or other confirmations we request and will locate any documents selected by us for testing.

At the conclusion of the engagement, we will complete the appropriate sections of the Data Collection Form that summarizes our audit findings. It is management’s responsibility to electronically submit the reporting package (including financial statements, schedule of expenditures of federal awards, summary schedule of prior audit findings, auditor’s reports, and corrective action plan) along with the Data Collection Form to the federal audit clearinghouse. We will coordinate with you the electronic submission and certification. The Data Collection Form and the reporting package must be submitted within the earlier of 30 calendar days after receipt of the auditor’s reports or nine months after the end of the audit period.

We will provide copies of our reports to the City Council; however, management is responsible for distribution of the reports and the financial statements. Unless restricted by law or regulation, or containing privileged and confidential information, copies of our reports are to be made available for public inspection.

The audit documentation for this engagement is the property of Bryant L. Jolley, CPA and constitutes confidential information. However, subject to applicable laws and regulations, audit documentation and appropriate individuals will be made available upon request and in a timely manner to the Department of Transportation or its designee, a federal agency providing direct or indirect funding, or the U.S. Government Accountability Office for purposes of a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities. We will notify you of any such request. If requested, access to such audit documentation will be provided under the supervision of Bryant L. Jolley, CPA’s personnel. Furthermore, upon request, we may provide copies of selected audit documentation to the aforementioned parties. These parties may intend, or decide, to distribute the copies or information contained therein to others, including other governmental agencies. 6 The audit documentation for this engagement will be retained for a minimum of five years after the report release date or for any additional period requested by the Department of Transportation. If we are aware that a federal awarding agency, pass-through entity, or auditee is contesting an audit finding, we will contact the party(ies) contesting the audit finding for guidance prior to destroying the audit documentation.

Bryant L. Jolley, CPA is the engagement partner and is responsible for supervising the engagement and signing the reports or authorizing another individual to sign them. We expect to begin our audit on approximately November 2025.

Our fee for these services will be at our standard hourly rates plus out-of-pocket costs (such as report reproduction, word processing, postage, travel, copies, telephone, etc.) except that we agree that our gross fee, including expenses, will not exceed $44,000 for the audit, $4,500 for the City Financial Transactions Report, $3,000 for the Annual Street Report, and $5,000 for each Single Audit major program tested. Our standard hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to your audit. Our invoices for these fees will be rendered upon completion of the audit and are payable on presentation. In accordance with our firm policies, work may be suspended if your account becomes 30 days or more overdue and may not be resumed until your account is paid in full. If we elect to terminate our services for nonpayment, our engagement will be deemed to have been completed upon written notification of termination, even if we have not completed our report(s). You will be obligated to compensate us for all time expended and to reimburse us for all out-of-pocket costs through the date of termination. The above fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the engagement. If significant additional time is necessary, we will keep you informed of any problems we encounter and our fees will be adjusted accordingly.

Reporting
We will issue written reports upon completion of our Single Audit. Our reports will be addressed to the City Council of the City of Coalinga. Circumstances may arise in which our report may differ from its expected form and content based on the results of our audit. Depending on the nature of these circumstances, it may be necessary for us to modify our opinions, add a separate section, or add an emphasis-of-matter or other-matter paragraph to our auditor’s report, or if necessary, withdraw from this engagement. If our opinions are other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or issue reports, or we may withdraw from this engagement.

The Government Auditing Standards report on internal control over financial reporting and on compliance and other matters will state that (1) the purpose of the report is solely to describe the scope of testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the entity’s internal control or on compliance, and (2) the report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity’s internal control and compliance. The Uniform Guidance report on internal control over compliance will state that the purpose of the report on internal control over compliance is solely to describe the scope of testing of internal control over compliance and the results of that testing based on the requirements of the Uniform Guidance. Both reports will state that the report is not suitable for any other purpose.

We appreciate the opportunity to be of service to the City of Coalinga and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the attached copy and return it to us.

Very truly yours,
Bryant L. Jolley, CPA
RESPONSE:

This letter correctly sets forth the understanding of the City of Coalinga. 7 ___________________________
Sean Brewer, City Manager

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Adopt Resolution No. 4291 Approving Budget Adjustment No. 26-004 for FY2023/2024 Audit Services
Meeting Date: Thursday, October 16, 2025
From: Sean Brewer, City Manager
Prepared by: Mai Vang, Financial Services Director
I. RECOMMENDATION:

City Manager and Financial Services Director recommends City Council to:

1. Adopt Resolution No. 4291 – Amending the FY25/26 Operating and Capital Budget

2. Consideration of approval of the Budget Adjustment No. 26-004 in the amount of $53,500.

3. Authorize the City Manager to sign the Budget Adjustment No. 26-004 II. BACKGROUND:

On May 2, 2024, the Bryant L. Jolley, CPA for Auditing Services for FiscalYear 2023/2024 agreement was approved, with the expectation of completing the audit on or before June 30, 2025.

Due to staff turnover, Staff was unable to complete the report timely. The report was completed and issued on September 3, 2025.

III. DISCUSSION:

The FY2023/2024 Financial Statements were issued on September 3, 2025, which was after the anticipated date of completion. The cost of the service was agreed as follows:

Audit and Financial Statements $43,000.00
City Financial Transactions Report $3,500.00
Annual Street Report $2,500.00
Single Audit $4,500.00
Total Request: $53,500.00
IV. ALTERNATIVES:

Not approve adjustment
V. FISCAL IMPACT:

This will impact various funds as shown on budget adjustment 26-004.

ATTACHMENTS:

File Name Description
20251016_-_Resolution_No_4291_Budget_Adjustment_No_26-004_for_FY23-24_Audit_services.pdf Resolution No. 4291 20240412_-_Engagement_Letter_2024.pdf FY23/24Audit - Engagement Letter Budget_Adjustment_No._26-004.pdf Budget Adjustment No. 26-004 Resolution No. 4291
RESOLUTION NO. 4291

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COALINGA ADOPTING BUDGET ADJUSTMENT NO. 26-004 AND RECOMMENDING REVISION TO THE FISCAL YEAR 2025/2026 OPERATING AND CAPITAL BUDGET
WHEREAS, the City is required by law to approve a budget prior to the beginning of each fiscal year, and finds it prudent to review the status of the budget throughout the fiscal year; and
WHEREAS, the Financial Services Director and requesting City Department Heads have undertaken a thorough review of the request and account; and WHEREAS, the City Council has received and considered the Staff recommendations and adjustment to the budget for Fiscal Year 2025-2026, commencing July 1, 2025, and ending June 30, 2026; and
WHEREAS, the purpose of the budget adjustment is to update the community on the financial condition of the City and recommend adjustments to the City’s Budget that have been identified subsequent to budget adoption; and WHEREAS, it is the intention of the City Council to adopt the Staff recommendations and said budget as modified and amended by the City Council of the City of Coalinga as the Final Amended Budget for the fiscal year 2025-2026.

NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF COALINGA, STATE OF CALIFORNIA, THAT:

1. That the City Council of the City of Coalinga hereby approves and adopts the Staff recommendations.

2. The Finance Director is hereby authorized to make such budgetary adjustments in accordance with Budget Adjustment No. 26-004 and shall carry out the intent and purpose of this Resolution for the remainder of the FY25/26.

Account No. Account Description Current Budget Increase Decrease Adjusted Budget 101-000-39500 General Fund - Fund Balance (FB) 8,852,167 18,000 8,834,167 101-406-88030 Accounting/Auditing 15,400 18,000 33,400
106-000-39500 Police Dept Grant - FB 399,457 600 398,857 106-413-88030 Accounting/Auditing 4,300 600 4,900
107-000-39500 Gas Tax - FB 196,847 2,700 194,147
107-422-88030 Accounting/Auditing 5,800 2,700 8,500
501-000-39500 Water Enterprise - FB 4,622,225 18,800 4,603,425 501-406-88030 Accounting/Auditing 33,700 18,800 52,500
502-000-39500 Gas Enterprise - FB 960,150 5,000 955,150 502-406-88030 Accounting/Auditing 29,100 5,000 34,100
503-000-39500 Sewer Enterprise - FB 6,784,515 3,700 6,780,815 Resolution No. 4291
503-406-88030 Accounting/Auditing 22,100 3,700 25,800
820-000-39500 Redev Oblig Retirement - FB -1,014,884 2,200 -1,017,084 820-610-88030 Accounting/Auditing 4,600 2,200 6,800
110-000-39500 LTF-Article 8 - FB 3,282,510 800 3,281,710 110-424-88030 Accounting/Auditing 0 800 800
111-000-39500 SB1/RMRA - FB 285,871 400 285,471
111-422-88030 Accounting/Auditing 0 400 400
125-000-39500 Measure C – Street Maint. - FB 1,317,304 700 1,316,604 125-422-88030 Accounting/Auditing 0 700 700
126-000-39500 Measure C – ADA Compliance – FB 51,630 100 51,530 126-422-88030 Accounting/Auditing 0 100 100
127-000-39500 Measure C – Flexible Funding – FB 2,103 500 1,603 127-422-88030 Accounting/Auditing 0 500 500
Total 25,854,895 53,500 53,500 25,854,895
The foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Coalinga held on the 16th day of October, 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

APPROVED:

Nathan Vosburg, Mayor
APPROVED:

Shannon Jensen, City Clerk

901 “N” STREET, SUITE 104 FIREBAUGH, CALIFORNIA 93622 PHONE 559.659.3045 FAX 559.659.0615 BRYANT L. JOLLEY
CERTIFIED PUBLIC ACCOUNTANTS Bryant L. Jolley C.P.A.

Ryan P. Jolley C.P.A.

Darryl L. Smith C.P.A.

Luis A. Perez C.P.A.

Lan T. Kimoto
April 12, 2024
To the City Council and Ms. Marissa Trejo
City of Coalinga
155 West Durian
Coalinga, CA 93210
We are pleased to confirm our understanding of the services we are to provide for City of Coalinga for the fiscal year ended June 30, 2024.

Audit Scope and Objectives
We will audit the financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information, including the disclosures, which collectively comprise the basic financial statements, of the City of Coalinga as of and for the fiscal year ended June 30, 2024. Accounting standards generally accepted in the United States of America (GAAP) provide for certain required supplementary information (RSI), such as management’s discussion and analysis (MD&A), to supplement the City of Coalinga’s basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to the City of Coalinga’s RSI in accordance with auditing standards generally accepted in the United States of America (GAAS). These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient appropriate evidence to express an opinion or provide any assurance. The following RSI is required by GAAP and will be subjected to certain limited procedures, but will not be audited:
1) Management’s Discussion and Analysis
2) Budgetary Comparison Schedules
3) Schedule of Proportionate Share of Net Pension Liability/(Asset) 4) Schedule of Contributions
We have also been engaged to report on supplementary information other than RSI that accompanies City of Coalinga’s financial statements. We will subject the following supplementary information to the auditing procedures applied in our audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with GAAS, and we will provide an opinion on it in relation to the financial statements as a whole in a report combined with our auditor’s report on the financial statements.
1) Schedule of expenditures of federal awards.
2) Combining Balance Sheet – Nonmajor Governmental Funds 3) Combining Statement of Revenue, Expenditures and Changes in Fund Balance - Nonmajor Governmental Funds
The objectives of our audit are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and issue an auditor’s report that includes our opinions about whether your financial statements are fairly presented, in all material respects, in conformity with GAAP, and report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whole. Reasonable assurance is a high level of assurance 2 but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with GAAS and Government Auditing Standards will always detect a material misstatement when it exists. Misstatements, including omissions, can arise from fraud or error and are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment of a reasonable user made based on the financial statements. The objectives also include reporting on:
 Internal control over financial reporting and compliance with provisions of laws, regulations, contracts, and award agreements, noncompliance with which could have a material effect on the financial statements in accordance with Government Auditing Standards.
 Internal control over compliance related to major programs and an opinion (or disclaimer of opinion) on compliance with federal statutes, regulations, and the terms and conditions of federal awards that could have a direct and material effect on each major program in accordance with the Single Audit Act Amendments of 1996 and Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance).

Auditor’s Responsibilities for the Audit of the Financial Statements and Single Audit We will conduct our audit in accordance with GAAS; the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; the Single Audit Act Amendments of 1996; and the provisions of the Uniform Guidance, and will include tests of accounting records, a determination of major program(s) in accordance with Uniform Guidance, and other procedures we consider necessary to enable us to express such opinions. As part of an audit in accordance with GAAS and Government Auditing Standards, we exercise professional judgment and maintain professional skepticism throughout the audit.

We will evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management. We will also evaluate the overall presentation of the financial statements, including the disclosures, and determine whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation. We will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the government or to acts by management or employees acting on behalf of the government.

Because the determination of waste and abuse is subjective, Government Auditing Standards do not expect auditors to perform specific procedures to detect waste or abuse in financial audits nor do they expect auditors to provide reasonable assurance of detecting waste or abuse.

Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions, there is an unavoidable risk that some material misstatements or noncompliance may not be detected by us, even though the audit is properly planned and performed in accordance with GAAS and Government Auditing Standards. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements or on major programs. However, we will inform the appropriate level of management of any material errors, any fraudulent financial reporting, or misappropriation of assets that come to our attention. We will also inform the appropriate level of management of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential. We will include such matters in the reports required for a Single Audit. Our responsibility as auditors is limited to the period covered by our audit and does not extend to any later periods for which we are not engaged as auditors.

We will also conclude, based on the audit evidence obtained, whether there are conditions or events, considered in the aggregate, that raise substantial doubt about the government’s ability to continue as a going concern for a reasonable period of time.

Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, tests of the physical existence of inventories, and direct confirmation of receivables and certain assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial institutions. We will also request written representations from your attorneys as part of the engagement.

We have identified the following significant risk(s) of material misstatement as part of our audit planning:

According to GAAS, significant risks include management override of controls, and GAAS presumes that revenue recognition is a significant risk. Accordingly, we have considered these as significant risks.

We may, from time to time and depending on the circumstances, use third-party service providers in serving your account. We may share confidential information about you with these service providers but remain committed to 3 maintaining the confidentiality and security of your information. Accordingly, we maintain internal policies, procedures, and safeguards to protect the confidentiality of your personal information. In addition, we will secure confidentiality agreements with all service providers to maintain the confidentiality of your information and we will take reasonable precautions to determine that they have appropriate procedures in place to prevent the unauthorized release of your confidential information to others. In the event that we are unable to secure an appropriate confidentiality agreement, you will be asked to provide your consent prior to the sharing of your confidential information with the third-party service provider. Furthermore, we will remain responsible for the work provided by any such third-party service providers.

Our audit of financial statements does not relieve you of your responsibilities.

Audit Procedures—Internal Control
We will obtain an understanding of the government and its environment, including internal control relevant to the audit, sufficient to identify and assess the risks of material misstatement of the financial statements, whether due to error or fraud, and to design and perform audit procedures responsive to those risks and obtain evidence that is sufficient and appropriate to provide a basis for our opinions. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentation, or the override of internal control. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial statements. Our tests, if performed, will be less in scope than would be necessary to render an opinion on internal control and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards.

As required by the Uniform Guidance, we will perform tests of controls over compliance to evaluate the effectiveness of the design and operation of controls that we consider relevant to preventing or detecting material noncompliance with compliance requirements applicable to each major federal award program. However, our tests will be less in scope than would be necessary to render an opinion on those controls and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to the Uniform Guidance.

An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material weaknesses. Accordingly, we will express no such opinion. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards, Government Auditing Standards, and the Uniform Guidance.

Audit Procedures—Compliance
As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the City of Coalinga’s compliance with provisions of applicable laws, regulations, contracts, and agreements, including grant agreements. However, the objective of those procedures will not be to provide an opinion on overall compliance, and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards.

The Uniform Guidance requires that we also plan and perform the audit to obtain reasonable assurance about whether the auditee has complied with federal statutes, regulations, and the terms and conditions of federal awards applicable to major programs. Our procedures will consist of tests of transactions and other applicable procedures described in the OMB Compliance Supplement for the types of compliance requirements that could have a direct and material effect on each of the City of Coalinga’s major programs. For federal programs that are included in the Compliance Supplement, our compliance and internal control procedures will relate to the compliance requirements that the Compliance Supplement identifies as being subject to audit. The purpose of these procedures will be to express an opinion on the City of Coalinga’s compliance with requirements applicable to each of its major programs in our report on compliance issued pursuant to the Uniform Guidance.

Other Services
We will also assist in preparing the financial statements, schedule of expenditures of federal awards, and related notes, the Annual Street Report and the City Financial Transactions Report to the State Controller’s Office of the City of Coalinga in conformity with accounting principles generally accepted in the United States of America and the Uniform Guidance based on information provided by you. These nonaudit services do not constitute an audit under Government Auditing Standards and such services will not be conducted in accordance with Government Auditing Standards. We will perform the services in accordance with applicable professional standards. The other services are limited to the financial statements, schedule of expenditures of federal awards, and related notes, the Annual Street Report and the City Financial Transactions Report services previously defined. We, in our sole 4 professional judgment, reserve the right to refuse to perform any procedure or take any action that could be construed as assuming management responsibilities.

You agree to assume all management responsibilities for the financial statements, schedule of expenditures of federal awards, and related notes, and any other nonaudit services we provide. You will be required to acknowledge in the management representation letter our assistance with preparation of the financial statements, the schedule of expenditures of federal awards, and related notes and that you have reviewed and approved the financial statements, the schedule of expenditures of federal awards, and related notes prior to their issuance and have accepted responsibility for them. Further, you agree to oversee the nonaudit services by designating an individual, preferably from senior management, with suitable skill, knowledge, or experience; evaluate the adequacy and results of those services; and accept responsibility for them.

Responsibilities of Management for the Financial Statements and Single Audit Our audit will be conducted on the basis that you acknowledge and understand your responsibility for (1) designing, implementing, establishing, and maintaining effective internal controls relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error, including internal controls over federal awards, and for evaluating and monitoring ongoing activities to help ensure that appropriate goals and objectives are met; (2) following laws and regulations; (3) ensuring that there is reasonable assurance that government programs are administered in compliance with compliance requirements; and (4) ensuring that management and financial information is reliable and properly reported. Management is also responsible for implementing systems designed to achieve compliance with applicable laws, regulations, contracts, and grant agreements. You are also responsible for the selection and application of accounting principles; for the preparation and fair presentation of the financial statements, schedule of expenditures of federal awards, and all accompanying information in conformity with accounting principles generally accepted in the United States of America; and for compliance with applicable laws and regulations (including federal statutes), rules, and the provisions of contracts and grant agreements (including award agreements). Your responsibilities also include identifying significant contractor relationships in which the contractor has responsibility for program compliance and for the accuracy and completeness of that information.

You are also responsible for making drafts of financial statements, schedule of expenditures of federal awards, all financial records, and related information available to us and for the accuracy and completeness of that information (including information from outside of the general and subsidiary ledgers). You are also responsible for providing us with (1) access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements, such as records, documentation, identification of all related parties and all related-party relationships and transactions, and other matters; (2) access to personnel, accounts, books, records, supporting documentation, and other information as needed to perform an audit under the Uniform Guidance; (3) additional information that we may request for the purpose of the audit; and (4) unrestricted access to persons within the government from whom we determine it necessary to obtain audit evidence. At the conclusion of our audit, we will require certain written representations from you about the financial statements; schedule of expenditures of federal awards; federal award programs; compliance with laws, regulations, contracts, and grant agreements; and related matters.

Your responsibilities include adjusting the financial statements to correct material misstatements and confirming to us in the management representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements of each opinion unit taken as a whole.

You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the government involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, former employees, grantors, regulators, or others. In addition, you are responsible for identifying and ensuring that the government complies with applicable laws, regulations, contracts, agreements, and grants. You are also responsible for taking timely and appropriate steps to remedy fraud and noncompliance with provisions of laws, regulations, contracts, and grant agreements that we report. Additionally, as required by the Uniform Guidance, it is management’s responsibility to evaluate and monitor noncompliance with federal statutes, regulations, and the terms and conditions of federal awards; take prompt action when instances of noncompliance are identified including noncompliance identified in audit findings; promptly follow up and take corrective action on reported audit findings; and prepare a summary schedule of prior audit findings and a separate corrective action plan. The summary schedule of prior audit findings should be available for our review in November 2024. 5 You are responsible for identifying all federal awards received and understanding and complying with the compliance requirements and for the preparation of the schedule of expenditures of federal awards (including notes and noncash assistance received, and COVID-19-related concepts, such as lost revenues, if applicable) in conformity with the Uniform Guidance. You agree to include our report on the schedule of expenditures of federal awards in any document that contains, and indicates that we have reported on, the schedule of expenditures of federal awards. You also agree to include the audited financial statements with any presentation of the schedule of expenditures of federal awards that includes our report thereon. Your responsibilities include acknowledging to us in the written representation letter that (1) you are responsible for presentation of the schedule of expenditures of federal awards in accordance with the Uniform Guidance; (2) you believe the schedule of expenditures of federal awards, including its form and content, is stated fairly in accordance with the Uniform Guidance; (3) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the schedule of expenditures of federal awards.

You are also responsible for the preparation of the other supplementary information, which we have been engaged to report on, in conformity with U.S. generally accepted accounting principles (GAAP). You agree to include our report on the supplementary information in any document that contains, and indicates that we have reported on, the supplementary information. You also agree to include the audited financial statements with any presentation of the supplementary information that includes our report thereon. Your responsibilities include acknowledging to us in the written representation letter that (1) you are responsible for presentation of the supplementary information in accordance with GAAP; (2) you believe the supplementary information, including its form and content, is fairly presented in accordance with GAAP; (3) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the supplementary information.

Management is responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying and providing report copies of previous financial audits, attestation engagements, performance audits, or other studies related to the objectives discussed in the Audit Scope and Objectives section of this letter. This responsibility includes relaying to us corrective actions taken to address significant findings and recommendations resulting from those audits, attestation engagements, performance audits, or studies. You are also responsible for providing management’s views on our current findings, conclusions, and recommendations, as well as your planned corrective actions for the report, and for the timing and format for providing that information.

Engagement Administration, Fees, and Other
We understand that your employees will prepare all cash, accounts receivable, or other confirmations we request and will locate any documents selected by us for testing.

At the conclusion of the engagement, we will complete the appropriate sections of the Data Collection Form that summarizes our audit findings. It is management’s responsibility to electronically submit the reporting package (including financial statements, schedule of expenditures of federal awards, summary schedule of prior audit findings, auditor’s reports, and corrective action plan) along with the Data Collection Form to the federal audit clearinghouse. We will coordinate with you the electronic submission and certification. The Data Collection Form and the reporting package must be submitted within the earlier of 30 calendar days after receipt of the auditor’s reports or nine months after the end of the audit period.

We will provide copies of our reports to the City Council; however, management is responsible for distribution of the reports and the financial statements. Unless restricted by law or regulation, or containing privileged and confidential information, copies of our reports are to be made available for public inspection.

The audit documentation for this engagement is the property of Bryant L. Jolley, CPA and constitutes confidential information. However, subject to applicable laws and regulations, audit documentation and appropriate individuals will be made available upon request and in a timely manner to the Department of Transportation or its designee, a federal agency providing direct or indirect funding, or the U.S. Government Accountability Office for purposes of a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities. We will notify you of any such request. If requested, access to such audit documentation will be provided under the supervision of Bryant L. Jolley, CPA’s personnel. Furthermore, upon request, we may provide copies of selected audit documentation to the aforementioned parties. These parties may intend, or decide, to distribute the copies or information contained therein to others, including other governmental agencies. 6 The audit documentation for this engagement will be retained for a minimum of five years after the report release date or for any additional period requested by the Department of Transportation. If we are aware that a federal awarding agency, pass-through entity, or auditee is contesting an audit finding, we will contact the party(ies) contesting the audit finding for guidance prior to destroying the audit documentation.

Bryant L. Jolley, CPA is the engagement partner and is responsible for supervising the engagement and signing the reports or authorizing another individual to sign them. We expect to begin our audit on approximately November 2024.

Our fee for these services will be at our standard hourly rates plus out-of-pocket costs (such as report reproduction, word processing, postage, travel, copies, telephone, etc.) except that we agree that our gross fee, including expenses, will not exceed $43,000 for the audit, $3,500 for the City Financial Transactions Report, $2,500 for the Annual Street Report, and $4,500 for each Single Audit major program tested. Our standard hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to your audit.

Our invoices for these fees will be rendered upon completion of the audit and are payable on presentation. In accordance with our firm policies, work may be suspended if your account becomes 30 days or more overdue and may not be resumed until your account is paid in full. If we elect to terminate our services for nonpayment, our engagement will be deemed to have been completed upon written notification of termination, even if we have not completed our report(s). You will be obligated to compensate us for all time expended and to reimburse us for all out-of-pocket costs through the date of termination. The above fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the engagement. If significant additional time is necessary, we will keep you informed of any problems we encounter and our fees will be adjusted accordingly.

Reporting
We will issue written reports upon completion of our Single Audit. Our reports will be addressed to the City Council of the City of Coalinga. Circumstances may arise in which our report may differ from its expected form and content based on the results of our audit. Depending on the nature of these circumstances, it may be necessary for us to modify our opinions, add a separate section, or add an emphasis-of-matter or other-matter paragraph to our auditor’s report, or if necessary, withdraw from this engagement. If our opinions are other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or issue reports, or we may withdraw from this engagement.

The Government Auditing Standards report on internal control over financial reporting and on compliance and other matters will state that (1) the purpose of the report is solely to describe the scope of testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the entity’s internal control or on compliance, and (2) the report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity’s internal control and compliance. The Uniform Guidance report on internal control over compliance will state that the purpose of the report on internal control over compliance is solely to describe the scope of testing of internal control over compliance and the results of that testing based on the requirements of the Uniform Guidance. Both reports will state that the report is not suitable for any other purpose.

We appreciate the opportunity to be of service to the City of Coalinga and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the attached copy and return it to us.

Very truly yours,
Bryant L. Jolley, CPA
RESPONSE:

This letter correctly sets forth the understanding of the City of Coalinga. 7 _____________________________
Marissa Trejo, City Manager

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Approval of MOU between the Fresno County Sheriff's Office and the Coalinga Police Department for Assistance with Dispatch Services Meeting Date: Thursday, October 16, 2025
From: Sean Brewer, City Manager
Prepared by: Sean Young, Police Commander
I. RECOMMENDATION:

Staff is requesting approval to move forward with signing a Memorandum of Understanding (MOU) with the Fresno County Sheriff’s Office regarding dispatch coverage.

II. BACKGROUND:

During the council meeting on July 17
th
, City Councilauthorized staff to proceed with the drafting of an MOU with the Fresno County Sheriff’s Office to assist with public safety dispatch services on an as-needed basis due to shortages with the Police Departments Dispatch center.

III. DISCUSSION:

The Fresno County Sheriff’s Office completed an MOU and provided it to staff. The City Attorney has reviewed it, made some changes and it was resubmitted to the Sheriff’s Office and approved. The MOU states that the Sheriff’s Office Dispatch Center will handle both 9-1-1 and non-emergency phone calls and will dispatch Coalinga PD officers accordingly. This will be done on an as needed basis pending any emergency staffing issues within the Coalinga PD Dispatch Center. The cost of using the Sheriff’s Office will be $72.71 per hour (The overtime rate for a Supervising Communications Dispatcher for the Sheriff’s Office). This MOU will be good for one year (October 1, 2025, to October 1, 2026) and will need to be revisited annually.

This MOU in no way is intended to limit or eliminate Public Safety Dispatch services provided by the Coalinga Police Department.

With current staffing, it is highly unlikely that using the Sheriff's Office Dispatch Center in the near future, but this MOU is good to have in case of emergencies.

IV. ALTERNATIVES:

Choose not to sign the MOU and seek other options. (Not recommended) V. FISCAL IMPACT:

If used, at the rate of $72.71 per hour, the cost for the Fresno County Sheriff's Office to cover one 12 hour s
hiftwillbe$872.52. ATTACHMENTS: File Name
Description
Coalinga_Dispatch_MOU_2025.pdfMOU
1 1
2 3
4 5
6 7
8 9
10 11
12 13
14 15
16 17
18 19
20 21
22 23
24 25
26 27
28 AGREEMENT
THIS AGREEMENT is made between the County of Fresno; a Charter County of the State of California, hereinafter referred to as "COUNTY" and the City of Coalinga hereinafter “CITY”, through its Police Department, hereinafter referred to as "COALINGA PD".

WHEREAS, the CITY for the COALINGA PD desires to contract with the COUNTY for the performance of dispatch services by the COUNTY through its Sheriff’s Office; and WHEREAS, the COUNTY agrees, through its Sheriff’s Office, to render such service, on the terms and conditions set forth, and the CITY agrees to pay to the COUNTY the costs of performing such services within the boundaries at the rate and under the terms and conditions hereinafter set forth.

NOW, THEREFORE, the parties agree as follows:

1. The COUNTY agrees, through its Sheriff’s Office, to provide emergency dispatch services to the CITY upon written request by COALINGA PD and as agreed to by the COUNTY, through its Sheriff’s Office. Such services shall only encompass dispatch duties and functions customarily rendered by the Fresno County Sheriff’s Office Communications Center. Dispatch coverage will be provided for the hours of 1800 to 0600 (6:00 PM to 6:00 AM), for an estimated duration of one (1) year, beginning October 1, 2025.

2. The COUNTY shall provide remote emergency dispatch services from the Fresno County Sheriff’s Office Dispatch Center, located in Fresno County. Services shall include answering 9-1-1 and non-emergency calls for Coalinga PD during the designated hours and dispatching Coalinga PD officers accordingly.

3. Each specific request for dispatch services by COALINGA PD shall be made in writing, identifying the requested date(s) and times of service. Upon acceptance, the COUNTY will confirm staffing and service commitment for the 2 1
2 3
4 5
6 7
8 9
10 11
12 13
14 15
16 17
18 19
20 21
22 23
24 25
26 27
28 specified request period. The COUNTY expressly reserves the right to assign additional personnel at the sole discretion of the Sheriff’s Office, at the expense of COALINGA PD, with prior notice. Upon such notification, COALINGA PD may, at its election, cancel the request for that period of service.

4. This Agreement shall become effective on October 1, 2025, upon execution by both parties, and shall remain in full force and effect through October 1, 2026, unless extended by mutual written agreement of the parties.

5. Nothing within this Agreement or in services rendered by the COUNTY is intended to limit or eliminate COALINGA PD’s use of other dispatch resources or internal staffing solutions outside the hours specified in this agreement.

6. Term of Agreement - Either party may terminate this Agreement prior to that date by providing thirty (30) days’ advance written notice to the other party.

7. The COUNTY shall invoice the CITY monthly for services rendered, based on the agreed hourly rate per dispatcher. Invoices shall be addressed to:

Coalinga Police Department
270 N. Sixth Street
Coalinga, CA 93210
Attn: Chief of Police
Telephone: (559) 935-1525
Payment shall be made within thirty (30) days of the invoice date. Payments shall be addressed to:

Fresno County Sheriff’s Office
P.O. Box 1788
Fresno, CA 93717
Attn: Business Office

8. The CITY agrees to pay the current hourly overtime rate for Supervising Communications Dispatcher as applied to this agreement. All charges 3 1
2 3
4 5
6 7
8 9
10 11
12 13
14 15
16 17
18 19
20 21
22 23
24 25
26 27
28 will be clearly identified on each invoice as referenced in Attachment A. These rates, if adjusted, will be provided to the CITY via confirmation letter prior to the start of each County fiscal year, which begins annually on July 1st. This rate shall be provided in advance and is subject to adjustment based on staffing changes or contractual overtime rates.

9. Each party to this Agreement, and its officers and employees, shall not assume any liability for the negligent or wrongful acts or omissions of the other party, or of any officer or employee thereof. The CITY shall hold the other harmless and defend the other against any liability for injury to persons or property arising out of any negligent or wrongful acts of the party or its officers and employees.

The rendition of dispatch services, standards of performance, assignment and discipline of personnel, and all other service-related decisions shall remain exclusively with the COUNTY. In the event of a dispute between the parties as to duties or performance levels under this Agreement, the determination made by the Fresno County Sheriff’s Office shall be final and conclusive.

This Agreement supersedes any prior agreement between the COUNTY and the CITY for the performance of emergency dispatch services and represents the entire understanding between the parties.

IN WITNESS WHEREOF, the parties hereto have executed this Agreement. 4 1
2 3
4 5
6 7
8 9
10 11
12 13
14 15
16 17
18 19
20 21
22 23
24 25
26 27
28 COUNTY OF FRESNO
By_______________________ ________________
John Zanoni DATE

SHERIFF-CORONER-PUBLIC ADMINISTRATOR
City of Coalinga
By __________________________ _________________
Sean Brewer, DATE
City Manager, City of Coalinga

ATTACHMENT A
Effective from 10/01/2025 through 06/30/2026
5 1
2 3
4 5
6 7
8 9
10 11
12 13
14 15
16 17
18 19
20 21
22 23
24 25
26 27
28 LAW ENFORECEMENT SERVICES HOURLY RATE (Overtime)
Supervising Communications Dispatcher $72.71

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Approve Annual Renewal of Dispatch Services and Incident Response Software Meeting Date: Thursday, October 16, 2025
From: Sean Brewer, City Manager
Prepared by: Greg DuPuis, Fire Chief
I. RECOMMENDATION:

Fire Chief recommends approving and authorizing the City Manager to execute the annual renewal Dispatch and Incident Software Agreement with the Fresno County Fire Protection District.

II. BACKGROUND:

We currently operate with a formal Dispatch and Incident Software Agreement with Fresno County Fire Protection District. The current agreement expired in July of 2025. This is a renewal of that existing agreement.

We have had a long established relationship with the Fresno County Fire Protection District to provide and receive resources for emergency services in the City as wellas the County.

III. DISCUSSION:

In July of 2024 Councilapprove the renewal of an Automatic Aid Agreement with added services of dispatch and incident software. The agreement defined dispatch parameters for the closest available resource to the scene of a fire or medicalemergency within the defined automatic aid response area. Each agency had agreed to respond one fire apparatus and one Chief Officer to fires and priority 1 medicalemergencies with no fee charged to either agency. The County willalso provide one fire apparatus to cover the City in the event a City apparatus is dispatched to a County call, also at no charge.

The terms of the previous contract added dispatch services and incident software usage. This agreement is the renewal of the services after the software trial period concluded. The Department tested the software in the Battalion Chief vehicle and were impressed with the new software capabilities that we added it to all fire equipment. This agreement includes the cost of adding it to all vehicles. This purchase was included in the adopted FY 25/26 budget.

IV. ALTERNATIVES:

1. Do not approve agreement renewal for dispatch and incident response software. (not recommended) V. FISCAL IMPACT:

The cost of dispatch services and incident response software is $55,189.83. This item was budgeted for 101- 416-75060 for FY 25/26.

ATTACHMENTS:

File Name Description
FY_2025-2026_Contract_-_Coalinga_Dispatch_rev_9.8.25.pdf Coalinga DispatchAgreement Cooperative Fire Agreement
City of Coalinga
July 1, 2025 to June 30, 2026
1 of 11

A COOPERATIVE AGREEMENT

BETWEEN FRESNO COUNTY FIRE PROTECTION DISTRICT

AND THE CITY OF COALINGA
Made for the following services:
□ FIRE PROTECTION
□ MEDICAL SERVICES
□ RESCUE SERVICES
□ FIRE PREVENTION AND CODE ENFORCEMENT

X EMERGENCY DISPATCH SERVICES

X INCIDENT RESPONSE SOFTWARE
□ FIRE APARATUS REPAIR AND MAINTENANCE
□ HAZMAT RESPONSE SERVICES
THIS AGREEMENT, made and entered into and effective this 1st day of July, 2025, by and between The Fresno County Fire Protection District (hereinafter referred to as “DISTRICT”) and the City of Coalinga (hereinafter referred to as “CITY”), whereby it is agreed as follows:

Article I. SECTION I: PURPOSE
The purpose of the Agreement is to arrange for the DISTRICT, through its Cooperative Fire Protection Programs and current Fire Protection Reimbursement Agreement (“CAL FIRE Agreement”) with the California Department of Forestry and Fire Protection (“CAL FIRE”) to provide the CITY with Emergency Dispatch Services and Incident Response Software (hereinafter called “Fire Protection Services”). This Agreement is entered into pursuant to the authority granted by Government Code Sections 55603, 55603.5, 55606, 55632 and 55642, and will provide a unified, cooperative, integrated, and effective fire protection services. The parties hereto understand and agree that services to be provided under this agreement must be consistent with the terms and conditions of the CAL FIRE Agreement and that no services may be provided by the District under this agreement and the District is under no obligation to provide services under this agreement that are not consistent and in conformity with the CAL FIRE Agreement.

SECTION II: DESIGNATION OF FIRE CHIEF
A. The DISTRICT Fire Chief appointed by the Board of Directors of the DISTRICT, or his designee, (hereinafter referred to as “Chief”) shall represent the DISTRICT during the period of this Agreement and Chief shall, under the supervision and direction of the DISTRICT’S Board of Directors, have charge of the organization described in Exhibit “A”, attached hereto and made a part hereof, for the purpose of providing Fire Protection Services as deemed necessary to satisfy the needs of both the Cooperative Fire Agreement
City of Coalinga
July 1, 2025 to June 30, 2026
2 of 11
DISTRICT and the CITY, except upon those lands wherein other agencies of government have responsibility for the same or similar fire protection services.

B. CITY shall assign an existing Chief Officer or designee as the CITY contract representative (“CITY Representative”). The DISTRICT Fire Chief shall communicate with the CITY Representative for directing the fire protection services provided to CITY as set forth in Exhibit “B”.

C. The DISTRICT will be allowed flexibility in the assignment of available personnel and equipment in order to provide the fire protection services, rescue and medical aid services as agreed upon herein. (Except for Emergency Dispatch Services Contracts)

SECTION III: PAYMENT FOR SERVICES
A. CITY shall annually appropriate a fiscal year budget to support the fire services designated at a level of service mutually agreed upon by both parties and as set forth in Exhibit “C.” This Exhibit may be amended in writing by mutual agreement by both parties in the event of an increase of salary or expenses or when CITY requests an increase in services.

1. Any changes to the salaries or expenses set forth in Exhibit “C” made necessary by action of the Legislature, CAL FIRE or any other public agency with authority to direct changes in the level of salaries or expenses, shall be paid from the funds represented as set forth in Exhibit “C.” There shall be no obligation on the part of CITY to expend or appropriate any sum in excess of Exhibit “C” which exceeds the yearly appropriation of CITY for the purposes of the Agreement. Except for unscheduled repairs to CITY owned equipment. These costs will be billed at an hourly shop rate plus actual costs of parts. If within thirty (30) days after notice, in writing, from the DISTRICT to CITY that the actual cost of maintaining the services specified in Exhibit “C” as a result of action by the Legislature, CAL FIRE or other public agency will exceed the total amount specified therein, and CITY has failed to agree to make available the necessary additional funds, the DISTRICT shall have the right to unilaterally reduce the services furnished under this Agreement by an appropriate amount and shall promptly notify CITY, in writing, specifying the services to be reduced. Personnel reductions resulting solely due to an increase in employee salaries or expenses occurring after signing this Agreement and set forth in Exhibit “C” to this Agreement shall not be subject to relocation expense reimbursement by CITY. If CITY desires to add funds to the total included herein to cover the cost of increased salaries or services necessitated by actions described herein, such increase shall be accomplished by an amendment to Exhibit “C” and approved by the parties hereto.

2. In the event the CITY requests an increase in services and paragraph A.1. of this Section is not applicable, an amendment to Exhibit “C” may be approved by the parties hereto.

Cooperative Fire Agreement
City of Coalinga
July 1, 2025 to June 30, 2026
3 of 11
B. The DISTRICT provides fire personnel, equipment and services through its CAL FIRE Agreement. In the event the CITY desires a reduction in STATE civil service employees or services assigned to the CITY as provided for in Exhibit “C,” when paragraph A.1. of this Section is not applicable, CITY shall provide one hundred twenty (120) days written notice of the requested reduction. Proper notification shall include the following: (1) The total amount of reduction; (2) The effective date of the reduction; and (3) The number of employees, by classification, affected by the proposed reduction. If such notice is not provided, CITY shall reimburse COUNTY for relocation costs incurred by STATE because of the reduction, in addition to any other remedies available resulting from the reduction in services.

C. CITY shall pay the DISTRICT actual costs for Fire Protection Services pursuant to this agreement in an amount not to exceed that set forth in Exhibit “C,” as amended. The DISTRICT shall make a claim to the CITY for the actual cost of contracted services, pursuant to Exhibit “C,” on an annual basis with the payment due on January 31st covering the period July 1st thru June 30th. CITY shall pay the claim within thirty (30) days after receipt thereof.

D. The DISTRICT Fire Chief is authorized to negotiate and execute any amendments to Exhibit “C” of this Agreement on behalf of the DISTRICT without further authority from the DISTRICT’S Board of Directors. CITY shall designate a “Contract Administrator” who shall, under the supervision and direction of the CITY, be authorized to execute amendments to Exhibit “C” on behalf of the CITY.

SECTION IV: INITIAL TERM AND RENEWAL
A. The term of this Agreement shall be from July 1, 2025 to June 30, 2026.

Either party to this Agreement may terminate this Agreement by providing a written notice of termination to the other party hereto no less than 90 days prior to the expiration of the term hereof. If such notice is given unilaterally by the DISTRICT except any notice issued because of actions of CAL FIRE or CITY, the DISTRICT agrees to continue to provide Fire Protection Services to CITY until such time as CITY has a reasonable opportunity to implement an alternative fire protection service.

B. Ninety (90) days prior to the date of expiration of this agreement, CITY shall give the DISTRICT written notice of whether CITY intends to enter into a new agreement with the DISTRICT for Fire Protection Services and, if so, whether CITY intends to change the level of fire protection services from that provided by this agreement.

C. If CITY fails to provide such notice, as defined in paragraph B above, the DISTRICT shall have the option to extend this agreement for a period of up to one year from the original termination date and to continue providing services at the same or reduced level as the DISTRICT determines would be appropriate during the extended period of this agreement. Six months prior to the date of expiration of this agreement, the Cooperative Fire Agreement
City of Coalinga
July 1, 2025 to June 30, 2026
4 of 11
DISTRICT shall give written notice to the CITY of any extension of this agreement and any changes in the level of fire protections services the DISTRICT will provide during the extended period of this agreement. Services provided and obligations incurred by the DISTRICT during an extended period shall be accepted by CITY as services and obligations under the terms of this agreement.

D. The cost of services provided by the DISTRICT during the extended period shall be based upon the amounts that would have been charged CITY during the fiscal year in which the extended period falls had a new agreement been entered into. Payment by CITY for services rendered by the DISTRICT during the extended period shall be provided as set forth in Exhibit “C,” as amended.

SECTION V: TERMINATION
Neither the DISTRICT nor the CITY shall have the power to abrogate or otherwise terminate this Agreement during the term set forth in Section IV. This Agreement may, however, be terminated by the voters of either the DISTRICT or the CITY pursuant to Government Code §55603.5. (Except for Emergency Dispatch Services Contracts) SECTION VI: COOPERATIVE OPERATIONS
All fire protection services contemplated under this Agreement shall be performed by both parties to this Agreement working as one unit; therefore, personnel and equipment belonging to either CITY or the DISTRICT may be temporarily dispatched elsewhere from time to time for mutual aid.

SECTION VII: MUTUAL AID
When rendering mutual aid or assistance as authorized in Health and Safety Code Sections 13050 and 13054, the DISTRICT shall, at the written request of CITY, demand payment of charges and seek reimbursement of CITY costs for personnel as funded herein, under authority given by Health and Safety Code Sections 13051 and 13054. The DISTRICT, in seeking said reimbursement, will represent the CITY in following the procedures set forth in Health and Safety Code Section 13052. Any recovery of CITY costs, less extraordinary collection expenses, will be credited to the CITY. (Except for Emergency Dispatch Services Contracts)
SECTION VIII: SUPPRESSION COST RECOVERY
As provided in Health and Safety Code Section 13009, the DISTRICT may bring an action for collection of suppression costs of any fire caused by negligence, violation of law, or failure to correct noticed fire safety violations. When using CITY equipment and personnel under the terms of this agreement, the DISTRICT may, on request of CITY, bring such an action for collection of costs incurred by CITY. In such a case CITY appoints and designates the DISTRICT as its agent in said collection proceedings. In the Cooperative Fire Agreement
City of Coalinga
July 1, 2025 to June 30, 2026
5 of 11
event of recovery, the DISTRICT shall apportion to CITY its pro-rata proportion of recovery, less the reasonable pro-rata costs including legal fees.

In all such instances, the DISTRICT shall give timely notice of the possible application of Health and Safety Code Section 13009 to the officer designated by CITY.

SECTION IX: PROPERTY ACCOUNTING
All personal property provided by CITY and by the DISTRICT for the purpose of providing Fire Protection Services under the terms of this Agreement shall be marked and accounted for in such a manner as to conform to the standard operating procedure established by the DISTRICT Fire Department for the segregation, care, and use of the respective property of each.

SECTION X: INDEMNIFICATION
A. The DISTRICT, to the extent permitted by law, agrees to indemnify, defend and hold harmless CITY, its officers, agents and employees from any and all claims for economic losses accruing or resulting to any and all contractors, subcontractors, material men, laborers and any other person, firm, or corporation furnishing or supplying work services, materials or supplies in connection with any activities under this agreement; and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by the DISTRICT in the performance of any activities under this agreement, except where such injury or damage arose from the sole negligence or willful misconduct attributable to CITY or from acts not within the scope of duties to be performed pursuant to this agreement.

B. CITY, to the extent permitted by law, agrees to indemnify, defend and hold harmless the DISTRICT, its officers, agents and employees from any and all claims for economic losses accruing or resulting to any and all contractors, subcontractors, material men, laborers and any other person, firm, or corporation furnishing or supplying work services, materials or supplies in connection with any activities under this agreement; and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by CITY in the performance of any activities under this agreement, except where such injury or damage arose from the sole negligence or willful misconduct attributable to the DISTRICT or from acts not within the scope of duties to be performed pursuant to this agreement.

C. Each party will provide the other with a Certificate of Insurance with liability coverage shown in an amount of not less than $1,000,000.00 SECTION XI: AUDIT
The DISTRICT/CITY agree that their designated representative shall have the right to review and to copy any records and supporting documentation pertaining to the Cooperative Fire Agreement
City of Coalinga
July 1, 2025 to June 30, 2026
6 of 11
performance of this Agreement. The DISTRICT/CITY agree to maintain such records for possible audit for a minimum of three (3) years after final payment, unless a longer period of records retention is stipulated, and to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records.

SECTION XII: DISPUTES
CITY shall select and appoint a “Contract Administrator” who shall, under the supervision and direction of CITY, be available for contract resolution or policy intervention with the DISTRICT, when, upon determination by the DISTRICT Fire Chief that a situation exists under this agreement in which a decision to serve the interest of CITY has the potential to conflict with the DISTRICT interest or policy. Any dispute concerning a question of fact arising under the terms of this agreement which is not disposed of within a reasonable period of time (ten days), shall be brought to the attention of the Contract Administrator.

Disputes that are unable to be resolved by CITY and the DISTRICT representatives will attempt to be resolved through arbitration. If arbitration is unsuccessful, venue for litigation will be the County of Fresno.

SECTION XIII: ATTORNEY’S FEES
If CITY fails to remit payments for services rendered pursuant to any provision of this agreement, the DISTRICT may seek recovery of fees through arbitration and/or litigation, in addition to all other remedies available.

In the event of arbitration or litigation between the DISTRICT and CITY to enforce any of the provisions of this Agreement or any right of either party hereto, the unsuccessful party to such litigation agrees to pay the prevailing party’s costs and expenses, including reasonable attorneys’ fees, all of which shall be included in and as a part of the judgment rendered in such arbitration or litigation.

SECTION XIV: DELIVERY OF NOTICES
Any notices to be served pursuant to this Agreement shall be considered delivered when deposited in the United States mail and addressed to:

FRESNO COUNTY FIRE CITY OF COALINGA

PROTECTION DISTRICT
Fire Chief _________________________
210 S. Academy Ave. _________________________
Sanger, CA 93657 _________________________
Cooperative Fire Agreement
City of Coalinga
July 1, 2025 to June 30, 2026
7 of 11

Provisions of this section do not preclude any notices being delivered in person to the addresses shown above. Delivery in person shall constitute service hereunder, effective when such service is made.

SECTION XV: ENTIRE CONTRACT
This Agreement contains the whole contract between the parties for the provision of Fire protection services (only). It may be amended or modified upon the mutual written consent of the parties hereto. This agreement does NOT supplement other specific agreements entered into by both partners for equipment or facilities, and excepting those equipment or facilities agreements, this agreement cancels and supersedes any previous agreement for the same or similar services.

IN WITNESS WHEREOF, the duty authorized officials of the parties hereto have, in their respective capacities, set their hands as of the date first hereinabove written.

Dated: ___________________________ CITY OF COALINGA

By: _____________________
Title: ____________________
ATTEST: APPROVED AS TO FORM:

By: ____________________________ _______________________________

Title: __________________________

(SEAL)
Dated: ___________________________ FRESNO COUNTY FIRE

PROTECTION DISTRICT
Cooperative Fire Agreement
City of Coalinga
July 1, 2025 to June 30, 2026
8 of 11
By: ___________________________
President, Board of Directors
ATTEST: APPROVED AS TO FORM:
_______________________________
Clerk of the Board FRESNO COUNTY FIRE

PROTECTION DISTRICT
By: _____________________ LEGAL COUNSEL

(SEAL)
Cooperative Fire Agreement
City of Coalinga
July 1, 2025 to June 30, 2026
9 of 11
Exhibit A
Cooperative Fire Agreement
City of Coalinga
July 1, 2025 to June 30, 2026
10 of 11
Exhibit B
Cooperative Fire Agreement
City of Coalinga
July 1, 2025 to June 30, 2026
11 of 11
Exhibit C

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Authorization to Surplus Police Equipment and Vehicles Meeting Date: Thursday, October 16, 2025
From: Sean Brewer, City Manager
Prepared by: Sean Young, Police Commander
I. RECOMMENDATION:

It is the recommendation of the Police Department to declare 5 vehicles and a desk as surplus. The vehicles will be used as parts to keep the current fleet running then sold for scrap.

II. BACKGROUND:

The Police Departments fleet has come to a point where it is no longer fiscally sound. With the arrival of the two “new” Dodge Chargers that were ordered in early 2024 and the two 2024 Ford Police Interceptor Units being put into service, the Police Department is able to retire some of the existing and aging fleet vehicles that have extensive damage and are beyond repair or the repair cost is beyond what is fiscally responsible.

III. DISCUSSION:

Pending approval, the Police Department will surplus four 2014 Dodge Chargers, a 2011 Chevrolet van, and a 2009 Polaris Ranger RZR. Three Chargers need new motors, one needing additional paint and body work, and another needing new catalytic converters, and all three of them need suspension work, putting the cost to get those vehicles back into service at over $15,000 each. The third Charger would cost about $13,000 to replace the motor alone. The fourth Charger was totaled in a collision a few years ago and has been used to take parts off for existing fleet vehicles. The 2011 Chevrolet van that was involved in an accident and has major front-end damage, including frame damage. The 2009 Polaris Ranger RZR that has also been wrecked.

The Polaris was repaired, but the frame is bent, not allowing it to be safely driven as it cannot turn correctly.

If approved, the Police Department will use what parts they can off the surplus vehicles to make sure the current matching fleet vehicles are good, then have the vehicles salvaged. The Police Department utilized a salvage company with a wrecked Toyota Prius in the past and will do the same, putting the funds back into the Vehicle Maintenance fund to help with future vehicle upkeep and repairs.

The Police Department would also like to surplus an old desk that is no longer being used. The desk was obtained, along with several other desks, when the old Union Bank replaced its furniture. The desk is no longer needed and if approved, will be offered to the Coalinga Thrift Shop, and if they do not want it, it will be disposed of.

IV. ALTERNATIVES:

Councilcan deny this request and the vehicles and desk can remain with the Police Department (Not recommended).

V. FISCAL IMPACT:

There will be a positive fiscal impact as funds from the salvage of the vehicles can be put back into the Vehicle Maintenance Fund and used for future vehicle services and repairs.

ATTACHMENTS:

File Name Description
NoAttachments Available

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Proposal with MKN to Provide Engineering/Design Services for the 6-inch Water Main Replacement Project Along N Garfield Street and Consideration and Approval of Resolution No. 4294 Approving the Transfer of Appropriation No. 26- 007
Meeting Date: Thursday, October 16, 2025
From: Sean Brewer, City Manager
Prepared by: Sean Brewer, City Manager
I. RECOMMENDATION:

Staff is requesting City Council approve a Proposal with MKN to Provide Engineering/Design Services for the 6-inch Water Main Replacement Project along N Garfield Street and Consideration and Approval of Resolution No. 4294 Approving the Transfer of Appropriation No. 26-007.

II. BACKGROUND:

The North Garfield Street and E Hoover/Harrison Street alley water main has been identified as severely deteriorated following several major water leaks recently.

Given the extent of the degradation, spot repairs are deemed infeasible. The City requested a comprehensive proposal from MKN to replace the water main, which includes fullengineering design services, from project evaluation to final bid documents and construction support.

III. DISCUSSION:

MKN submitted a proposal for Engineering Design Services to replace the aging steel water main with C900 PVC, along with installing new valves and additional water service connections to improve reliability and system performance.

Per the preliminary planning work performed by MKN and discussions with the City of Coalinga (City), the City wishes to proceed with the final design and preparation of Construction Documents for the replacement of the 6-inch water main. A copy of the design proposal is included for Council’s review.

IV. ALTERNATIVES:

Do not authorize - staff does not recommend.

V. FISCAL IMPACT:

The proposal shall not exceed $80,393 which will be derived from the Water Enterprise Fund. This will not impact the General Fund.

This will impact the Water Enterprise-Fund Balance by reducing it by $80,393 to cover the cost of the proposal. The budget for account 501-508-88100 will be amended from $22,200 to $102,593.

ATTACHMENTS:

File Name Description
Prop_20250925_Coalinga_6-Inch_Water_Main_Replacement_Dsgn_Proposal.pdf Poposal Res_4294_Water_Main_Replacement_Proposal.pdf Resolution 4294 20251016-26-007-6-inch_Water_Main_Replacement_Proposal_Transfer_of_Appropriation.pdf Budget Adjustment Form No. 26-007 8405 North Fresno St., Ste. 120
Fresno, CA 93720
559-500-4750 PHONE
September 25, 2025
Anthony Uribe
Utilities Supervisor
City of Coalinga
155 W. Durian
Coalinga, CA 93210
(Transmitted Electronically)
Re: 6-Inch Water Main Replacement
Dear Anthony,
Thank you for considering MKN for the design of the 6-inch water main replacement project along North Garfield Street and E Hoover Street/Harrison Street Alley. This proposal assumes replacing the aging steel water main with C900 PVC, along with installing new valves and additional water service connections to improve reliability and system performance.

We greatly appreciate the opportunity to submit our proposal, which includes a comprehensive existing utility investigation, design development of the pipeline improvements, and continued support throughout construction. Our team is committed to delivering a robust and efficient design that ensures long-term reliability and serviceability for the City’s water infrastructure.

Scope of Work
MKN proposes to perform the following scope of work.

Task Group 1 – Project Management
Task 1.1 Project Management
The Project Manager will conduct overall project management, including supervision of in‐house staff, planning and monitoring of contract budget and schedule, and coordination with the City. The Project Manager will review the status of the budget, schedule, and relevant project issues with the City bi-weekly via email or telephone. The design phase is assumed to be six (6) months, followed by an additional four and a half (4.5) months for bidding support and engineering services during construction.

Task 1.2 Meetings
The MKN project manager will coordinate, manage, schedule, and facilitate meetings throughout the project. MKN will arrange for attendees, including our subconsultants, to prepare and distribute meeting agendas and record and distribute meeting notes. In addition to day-to-day communication with the City, the anticipated project meetings include:

ANTHONY URIBE

CITY OF COALINGA
6-INCH WATER MAIN REPLACEMENT | 2
• Kickoff meeting to confirm project objectives, scope of work, approach, schedule, and coordination procedures.
• 50%, 90%, and final bid-ready design review meetings
• Prebid meeting
• Preconstruction meeting
The project will begin with an in-person Kickoff Meeting to review the scope of work and document project objectives. In this meeting, MKN will work with City staff to determine the City’s preferences for incorporation into the design. These preferences include material, shutdown coordination, vehicle parking, private property access, and other customer inputs. We will set detailed schedule dates in this meeting and request additional information. MKN will also perform a site visit with City staff during the kickoff meeting to walk the alignment and review potential design and construction challenges.

Task 1.3 Quality Management
MKN will track the City’s input throughout the project and check each deliverable to ensure we address each input. Additionally, a principal-level reviewer will review each project deliverable to provide MKN work products that meet the requirements of the executed scope of services and the City's stipulated requirements.

Task Group 1 Deliverables
• Meeting agendas and minutes
• Project schedules (hard copy and .mpp file) at each design phase • Monthly progress and budget reports
Task Group 2 – Project Design Development
Task 2.1 Data Review, Utility Search, and Design Criteria MKN will review the as-built drawings and investigate existing utilities. MKN will conduct a field visit to evaluate the existing water main alignments. Our surveyor will perform a comprehensive topographic and boundary survey covering the two pipeline alignments within the subject area outlined in the KMZ file provided by your office on 08/13/2025. The subject area is located along North Garfield Street and the E Hoover Street/Harrison Street Alley. The survey will encompass the full width of the alignments and include all visible surface features and structures. The field survey scope will include the following:
• Topographic Survey of all structures and features within the alley right-of-way, including power poles, water meters, gas meters, clean-outs, fence corners, concrete mow strips, garage corners, and concrete slabs within 5 feet of the right-of-way.
• Cross Sections of the alley at 50-foot intervals and a 30-foot-wide strip through Olsen Park, also at 50-foot intervals for approximately 350 feet.
• Concrete Alley Approaches and curb & gutter features surveyed 25 feet north and south along Hayes, Pine, Hackman, and Garfield Streets.

ANTHONY URIBE

CITY OF COALINGA
6-INCH WATER MAIN REPLACEMENT | 3
• Curb & Gutter Survey every 25 feet north from the intersection of Polk & Garfield to the alleys between Hoover and Harrison.
• Coordination with Coalinga Public Works to assist in locating water, gas, and sewer lines. Elevations will be taken at water valve stems and invert elevations will be surveyed where accessible. • Boundary Survey to determine alley and street right-of-way limits based on centerline monumentation and to document all visible utilities.
• Elevation Data will be collected using the CSDS Network Vertical Datum. • Pipeline Depths for both alignments to be replaced will be surveyed, along with the locations of all service meter connections.
• Aerial Imagery will be provided, including an orthoimage and overhead photo of the subject area.

Task 2.2 Design Criteria
MKN will work with the City to finalize the design criteria for the water main replacement project. This effort will focus on selecting appropriate pipe material (e.g., C900 PVC), considering required cover depths, following spacing requirements, and identifying optimal valve placement and service connection locations. The proposal assumes full replacement of the existing steel pipe with C900 PVC, along with installation of new valves and additional water service connections, consistent with standard water system design practices.

Task 2.3 50% PS&E
After reviewing available data and receiving approval of the design criteria, MKN will complete 50% design plans focused on plan view and pipeline alignment only, along with an outline of the technical specifications and an engineering estimate of probable construction costs.

MKN will also provide an updated project design, bidding, and construction schedule. A 50% design review meeting will be held to review the drawings, specification outline, opinion of probable construction cost, and updated project schedule.

Task 2.4 90% PS&E
After the City reviews and approves the 50% design, MKN will complete the 90% design plans, including both plan and profile views of the pipeline alignment, technical specifications, and an updated estimate of probable construction costs. MKN will also provide an updated schedule for the project's design, bidding, and construction. A 90% design review meeting will then be held to review the design drawings, project manual, and construction cost estimate.

ANTHONY URIBE

CITY OF COALINGA
6-INCH WATER MAIN REPLACEMENT | 4
Task 2.5 Final Bid Documents
After the City reviews and approves the 90% design, MKN will complete the Bid plans and technical specifications and update the construction cost estimate. MKN will also provide an updated project design, bidding, and construction schedule.

We anticipate the following sheets will be required:

General (3 sheets)
• Title Sheet
• Location Maps
• Legend, Abbreviations, Survey Control, and Notes
Civil (5 sheets)
• Water Mains Plan and Profile
• Civil Details
Task Group 2 Deliverables
• 50%, 90%, and Final design plans, specifications, and construction cost estimates (PDF and one full-size hard copy)
Task Group 3 – Bidding Support
Task 3.1 Bidding Support
Prior to the advertisement of the project for bidding, MKN will support the City with general contractor outreach efforts. During bidding, MKN will respond to questions from prospective bidders and prepare up to two (2) addenda. Addenda will identify additions, deletions, or modifications by specification section or drawing number to facilitate bidder understanding. MKN will attend the Prebid meeting, job walk, and the bid opening, review the bids for general conformance with the contract documents, and assist the City in evaluating the bid proposals to identify the apparent low bidder.

Task Group 3 Deliverables
• Up to two (2) addenda issued during the bidding phase • Prebid meeting agenda and minutes
• Conformed Contract Drawings and Specifications
Task Group 4 – Engineering Services During Construction Task 4.1 Meetings
The MKN design engineer will attend the preconstruction meeting and provide an overview of the project components. The design engineer will also visit the construction site to determine, in general, if the work is proceeding in accordance with the construction contract documents (up to two site visits). MKN will provide field observation notes to the City accordingly and answer design-related questions.

ANTHONY URIBE

CITY OF COALINGA
6-INCH WATER MAIN REPLACEMENT | 5
Task 4.2 Review Submittals
MKN will review submittals, RFIs, change orders, and material test reports from the contractor in accordance with the construction contract document (MKN's scope of work assumes up to 24 engineering staff hours for submittal reviews). MKN will log the submittals and track them for compliance with the City's stipulated review periods. MKN will coordinate with the Contractor to prioritize reviewing critical path items.

Task 4.3 Review Progress Payment
MKN will review and make recommendations to either process or request modifications to each progress payment request submitted by the Contractor.

Task 4.4 Record Drawings
MKN will prepare record drawings based on the Contractor’s redlined as-builts. MKN will incorporate the design changes issued via addenda or change orders into the record drawings.

Task Group 4 Deliverables
• Submittals responses
• Request For Information (RFI) and change order responses • Review pay requests
• Record drawings and topographic survey drawings in AutoCAD .dwg and electronic .pdf format Project Assumptions:
• The City will supply the front-end contract documents for MKN to complete. • The City will pay for all permits.
• MKN shall be entitled to rely on the accuracy of data and information provided by or through the City and will use professional judgment in reviewing and evaluating such information. MKN will notify the City if MKN identifies any error or inaccuracy in data or information provided by or through the City or determines that additional data or information is needed to perform the services. • City is responsible for advertising the project for bidding. • Construction staking will be the responsibility of the Contractor. • The construction contractor is solely responsible for maintaining on-site safety during all phases of the work items.

Fee Estimate
Based on the 2025-2026 MKN fee schedule included as Exhibit A, MKN proposes to complete this work on a time and materials basis with a budget not to exceed $80,393 The estimated level of effort is provided as Exhibit B.

ANTHONY URIBE

CITY OF COALINGA
6-INCH WATER MAIN REPLACEMENT | 6
Schedule
MKN will complete the pipeline replacement design and deliver the 100% plans, specifications, and cost estimate within 120 working days from receipt of the Notice to Proceed. Following this, MKN will provide continued project management, bidding support, and engineering services throughout the construction phase, which is anticipated to last approximately 100 working days, as outlined in Exhibit C.

Closing
We would like to express our thanks to the City for the opportunity to work on this important project.

Should you have any questions or wish to discuss any of the information presented herein, please do not hesitate to contact me at your convenience. My phone number is (559) 500-4750 x1102, and my email is [email protected].

Sincerely,

Henry Liang
Operations Manager
Enclosures:
• 2025-2026 MKN rate schedule
• Level of Effort
• Design Schedule

ANTHONY URIBE

CITY OF COALINGA
6-INCH WATER MAIN REPLACEMENT | 7
Exhibit A: Fee Schedule

CATEGORY POSITION HOURLY RATE
Communications
and
Administrative
Administrative Assistant $119
Strategic Communications Coordinator $127
Strategic Communications Specialist $154
Designers and
Technicians
CAD Technician I $144
CAD Design Technician II $166
Senior Designer $185
Planning
Assistant Planner I $147
Assistant Planner II $168
GIS Specialist $182
Planner I $198
Planner II $215
Senior Planner $226
Engineers
Engineering Technician $108
Assistant Engineer I $147
Assistant Engineer II $168
Project Engineer I $198
Project Engineer II $215
Senior Engineer I $232
Senior Engineer II $251
Senior Engineer III $259
Principal Engineer $270
Principal Electrical Engineer $270
Project
Management
Project Manager $243
Senior Project Manager $280
Project Director $303
Senior Project Director $323
Construction
Management
Services
Scheduler $188
*** Construction Inspector $210
Assistant Resident Engineer $210
Resident Engineer $223
Construction Manager $243
Principal Construction Manager $286
The foregoing Billing Rate Schedule is effective through December 31, 2026 and will be adjusted each year after at a rate of 2 to 5%.

DIRECT PROJECT EXPENSES
OutsideReproduction Cost + 10%
Subcontracted or Subconsultant Services Cost + 10%
Travel & Subsistence (other than mileage) Cost
Auto Mileage Current IRS Rate
*** 40 hrs per week assumed; part-time rates can be provided upon request Rates also subject to prevailing wage mandatory increases during a calendar year 2026 FEE SCHEDULE

ANTHONY URIBE

CITY OF COALINGA
6-INCH WATER MAIN REPLACEMENT | 8
Exhibit B: Fee Estimate

City of Coalinga
6-Inch Water Main Replacement
Principal Engineer
Assistant Engineer II
CAD Design Technician II
Total Hours (MKN)
Labor (MKN)
Survey (CH Robles)
Non-Labor Costs
Total Fee
Hourly Rates 270 168 166
Task Group 1: Project Management and Project Coordination Meetings Task 1.1 Project Management 6 6 12 $ 2,628 $ - $ - $ 2,628Task 1.2 Meetings 8 8 16 $ 3,504 $ - $ - $ 3,504Task 1.3 Quality Management 10 10 $ 2,700 $ - $ - $ 2,700 Subtotal 24 14 0 38 $ 8,832 $ - $ - $ 8,832
Task Group 2: Project Design Development
Task 2.1 Data Review and Utility Search 5 5 840$ 20,405$ 20,405$ 21,245$ Task 2.2 Design Criteria 6 10 5 21 4,130$ -$ -$ 4,130$ Task 2.3 50% PS&E 6 47 50 103 17,816$ -$ -$ 17,816$
Task 2.4 90% PS&E 6 47 40 93 16,156$ -$ -$ 16,156$ Task 2.5 Final Bid Documents 6 8 14 2,964$ -$ -$ 2,964$ Subtotal 24 117 95 236 $ 41,906 $ 20,405 $ 20,405 $ 62,311 Task Group 3: Bidding Support
Task 3.1 Bidding Support 2 6 8 1,548$ -$ -$ 1,548$
Subtotal 2 6 0 8 $ 1,548 $ - $ - $ 1,548
Task Group 4: Engineering Services During Construction
Task 4.1 Meetings 4 4 8 1,752$ -$ -$ 1,752$ Task 4.2 Shop Drawings and Submittals 4 14 18 3,432$ -$ -$ 3,432$ Task 4.3 Review Progress Payment 4 4 1,080$ -$ -$ 1,080$ Task 4.4 Record Drawings 1 3 4 8 1,438$ -$ -$ 1,438$
Subtotal 13 21 4 38 $ 7,702 $ - $ - $ 7,702
TOTAL BUDGET 63 158 99 320 59,988$ 20,405$ 20,405$ 80,393$

ANTHONY URIBE

CITY OF COALINGA
6-INCH WATER MAIN REPLACEMENT | 9
Exhibit C: Project Schedule
ID Task Duration Predecessors
1 Notice to Proceed 0 Days -
2 Task 1 - Project Management 10.5 Months 1
3 1.1 Project Management 10.5 Months 1
4 1.2 Meetings 10.5 Months 1
5 1.3 Quality Management 10.5 Months 1
6 Task 2 - Project Design Development
7 2.1 Data Review/Utility Research 2 Weeks 1
8 2.2 Design Criteria 1 Week 7
9 2.3 50% Plans, Specifications, and Estimate 6 Weeks 8 10 QC 50% Plans, Specifications, and Estimate 1 Week 9
11 Submit 50% PS&E 0 Days 10
12 City Review 50% Plans, Specifications, and Estimate 2 Weeks 10 13 50% Design Review Workshop 1 Week 12
14 2.4 90% Plans, Specifications, and Estimate 4 Weeks 13 15 QC 90% Plans, Specifications, and Estimate 1 Week 14 16 Submit 90% PS&E 0 Days 15
17 City Review 90% Plans, Specifications, and Estimate 2 Weeks 15 18 90% Design Review Workshop 1 Week 17
19 2.5 Final Bid Documents 2 Weeks 18
20 QC Final Bid Documents 1 Week 19
21 Submital Final Bid Documents 0 Days 20
22 Task 3 - Bidding Support
23 3.1 Bidding Support 4 Weeks 20
24 Task 4 - Engineering Services During Construction
25 4.1 - 4.5 Construction Support Services 2.5 Months 23+ 1Month Coalinga 6-Inch Water Replacement Schedule
Resolution No.4 29 4
RESOLUTION NO. 4294

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COALINGA

ADOPTING ITS RECOMMENDATION FOR REVISING THE FISCAL YEAR 2025/2026 OPERATING AND CAPITAL BUDGETS
WHEREAS, the City is required by law to approve a budget prior to the beginning of each fiscal year, and finds it prudent to review the status of the budget throughout the fiscal year; and
WHEREAS, the Financial Services Director and requesting City Department Heads have undertaken a thorough review of the request and account; and WHEREAS, the City Council has received and considered the Staff recommendations and adjustment to the budget for Fiscal Year 2025-2026, commencing July 1, 2025, and ending June 30, 2026; and
WHEREAS, the purpose of the budget adjustment is to update the community on the financial condition of the City and recommend adjustments to the City's Budget that have been identified subsequent to budget adoption; and
WHEREAS, it is the intention of the City Council to adopt the Staff recommendations and said budget as modified and amended by the City Council of the City of Coalinga as the Final Amended Budget for the fiscal year 2025-2026.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COALINGA AS FOLLOWS:

1. That the City Council of the City of Coalinga hereby approves and adopts the Staff recommendations with the following budget adjustment:

Account Number Account Description Current Budget Increase Decrease Adjusted Budget 501-000-39500 Water Enterprise-Fund Balance $4,622,225 $80,393 $4,541,832 501-508-88100 Professional Services Expense $22,200 $80,393 $102,593 Total $4,644,425 $80,393 $80,393 $4,644,425

2. From and after the adoption date of this resolution the several amounts stated in the Final Annual Budget hereinafter referred to as adopted expenditures shall become and thereafter be appropriated to the offices, departments, accounts, objects and purposes stated therein for the fiscal year to which said budget is to apply and said monies are hereby authorized to be expended for the purposes and objects specified in said budget.

3. All resolutions and parts of resolutions in conflict herewith, including, but not necessarily limited to, such resolutions or parts of resolutions relating to compensation, allowances or benefits as may be in conflict herewith, are hereby expressly repealed.

Resolution No.4 29 4

4. This resolution shall take effect immediately upon adoption.

PASSED AND ADOPTED by the City Council of the City of Coalinga at its Regular Meeting on October 16, 2025 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

APPROVED
Nathan Vosburg, Mayor
ATTEST
City Clerk/Deputy City Clerk

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Approval of Proposal with MKN and Associates to Develop A Corrosion Control Study for Coalinga's Water Treatment Plant
Meeting Date: Thursday, October 16, 2025
From: Sean Brewer, City Manager
Prepared by: Anthony Uribe, Utilities Supervisor
I. RECOMMENDATION:

Approval of Proposal with MKN and Associates to Develop A Corrosion Control Study for Coalinga's Water Treatment Plant.

II. BACKGROUND:

The City owns and operates the Coalinga Water Treatment Plant (WTP), a surface water treatment facility permitted to treat up to 12 MGD. In 2024, the City constructed a temporary sodium hydroxide system for pH adjustment of finished water (current finished water pH ranges between 6.7 to 6.9). A permanent sodium hydroxide system has been designed and will be constructed in the near term. During design of the sodium hydroxide facility in 2024, a desktop analysis of various corrosion indices was performed under a variety of “worst case” scenarios for
pH, temperature, and raw water alkalinity to verify the potential impacts (scaling and corrosion) of elevating the pH of finished water within the distribution system. As part of updates to the WTP’s Facility Operations Plan in 2024, a Corrosion Control Monitoring Plan was also submitted to State Water Resources Control Board Division of Drinking Water (DDW) that outlines the purpose, operation, dosage determination, and monitoring of corrosion control inhibitor (zinc orthophosphate) dosing.

III. DISCUSSION:

Prior to startup of the temporary Sodium Hydroxide facility, the DDW has requested a Corrosion Control Study that meets the requirements listed under the California Code of Regulations Title 22 § 64683.

Following startup of the sodium hydroxide system, the City will undergo a six month “pilot period” wherein the City will be required to conduct monitoring of the distribution system at an increased frequency to carefully document and assess the impacts to distribution system water quality while incrementally increasing the pH of finished water through the addition of sodium hydroxide. The Corrosion Control Study shall evaluate the potentialadverse impacts related to scaling, corrosion, and inhibition of the efficacy of zinc orthophosphate (ZOP) as a corrosion inhibitor. Additionally, the DDW has requested the inclusion of an Experimental Plan to document the City’s protocol for making pH adjustments, increased frequency of monitoring required by the DDW, and performance standards to be used during the pilot.

IV. ALTERNATIVES:

Do not enter in a contract with MKN & Associates.

V. FISCAL IMPACT:

The contract is not to exceed $22,065. The cost willcome from Water Treatment funds. This will have no impact on the General Fund.

ATTACHMENTS:

File Name Description
MKN_Corrosion_Control_Study.pdf mkn Corrosion Control Study 8405 North Fresno St., Ste. 120
Fresno, CA 93720
559-500-4750 PHONE
September 11, 2025
Anthony Uribe
City of Coalinga
(Submitted Electronically)
Re: Proposal for Corrosion Control Study
Dear Anthony,
MKN & Associates, Inc. (MKN) is pleased to submit a scope and fee proposal for the City of Coalinga’s (City) Water Treatment Plant (WTP) Corrosion Control Study.

Project Background
The City owns and operates the Coalinga Water Treatment Plant (WTP), a surface water treatment facility permitted to treat up to 12 MGD. In 2024, the City constructed a temporary sodium hydroxide system for pH adjustment of finished water (current finished water pH ranges between 6.7 to 6.9). A permanent sodium hydroxide system has been designed and will be constructed in the near term. During design of the sodium hydroxide facility in 2024, a desktop analysis of various corrosion indices was performed under a variety of “worst case” scenarios for pH, temperature, and raw water alkalinity to verify the potential impacts (scaling and corrosion) of elevating the pH of finished water within the distribution system. As part of updates to the WTP’s Facility Operations Plan in 2024, a Corrosion Control Monitoring Plan was also submitted to State Water Resources Control Board Division of Drinking Water (DDW) that outlines the purpose, operation, dosage determination, and monitoring of corrosion control inhibitor (zinc orthophosphate) dosing.

Prior to startup of the temporary Sodium Hydroxide facility, the DDW has requested a Corrosion Control Study that meets the requirements listed under the California Code of Regulations Title 22 § 64683. Following startup of the sodium hydroxide system, the City will undergo a six month “pilot period” wherein the City will be required to conduct monitoring of the distribution system at an increased frequency to carefully document and assess the impacts to distribution system water quality while incrementally increasing the pH of finished water through the addition of sodium hydroxide. The Corrosion Control Study shall evaluate the potential adverse impacts related to scaling, corrosion, and inhibition of the efficacy of zinc orthophosphate (ZOP) as a corrosion inhibitor. Additionally, the DDW has requested the inclusion of an Experimental Plan to document the City’s protocol for making pH adjustments, increased frequency of monitoring required by the DDW, and performance standards to be used during the pilot.

City of Coalinga | 2
Scope of Work
Task Group 1 – Project Management
Task 1.1 Project Management and QA/QC
Overall project management, which includes supervision of in-house staff, planning and monitoring of contract budget and schedule, and coordination with the City and MKN’s project team will be conducted by MKN’s Project Manager.

MKN will provide senior technical review and implement our quality assurance and quality control (QA/QC) measures throughout the project.

Task 1.2 Meetings
MKN has included the following meetings as part of this scope of services:
 Project Kickoff Meeting – Video conference meeting to review the project scope, schedule, and budget.
 Progress Review Meetings (2) – Video conference meetings to review project progress.

Deliverables:
 Meeting Agenda and Minutes (Project Kickoff Meeting and Progress Review Meetings)  Site Visit Meeting Agenda (to be submitted prior to Site Visit) Task Group 2 – Data Review and Plan Development
Task 2.1 Data Request
MKN will review previously obtained data, permits, operations and maintenance (O&M) manuals, recent design documents, and previous meeting notes. MKN will prepare and submit a data request for information and/or documentation desired from the City prior to the Kickoff Meeting.

At a minimum, this may include historical SCADA data, influent and effluent water quality sampling results, monitoring reports, etc. A secondary data request may be submitted after the Kickoff Meeting if deemed necessary.

Deliverables:
 Data Request
Task 2.2 Corrosion Control Study
MKN will conduct a desktop analysis of any potential effects (corrosion, scaling, metals release, precipitation) of elevating finished water pH to distribution system water quality under a variety of “worst case” water quality scenarios, including pH, alkalinity, and Temperature. MKN will utilize the Tetra Tech (RTW4) Model for Water Chemistry, Process and Corrosion Control to conduct this analysis. Water quality scenarios will be developed using the most recent year of historical water quality but will also consider any extreme water quality events observed at the plant within City of Coalinga | 3
the last three years. Additionally, MKN will engage in discussions with the City’s ZOP supplier to identify any potential concerns for precipitation or inhibition of ZOP as a corrosion inhibitor under the scenarios evaluated in RTW4. Finally, MKN will prepare an Experimental Plan that will serve as the City’s basis for making incremental pH adjustments over the six month pilot period, considering any findings from RTW4 analysis or discussions with the ZOP supplier.

MKN will develop a Technical Memorandum (TM) to present findings from the Corrosion Control Study in alignment with the requirements of Title 22 § 64683. The TM will expand upon analysis presented in the 2024 to include more recent water quality data from the last year across different seasons (summer and winter) and expand scenarios to include a “target pH” value between 7.9 to 8.1. The Corrosion Control TM will generally include discussion of the following content:
 Impacts to Scaling/Corrosion Potential: Evaluation of impacts to scaling and corrosion potentials based on a variety of “worst case” scenarios for pH, alkalinity, and temperature to include review of various corrosion indices (Langelier Saturation Index, Calcium Carbonate Precipitation Potential, Ryznar Stability Index, and Chloride-to-Sulfate Mass Ratio). Findings for each scenario will be evaluated using the  Impacts to performance of Zinc Orthophosphate: Evaluation of impacts to performance and precipitation potential of zinc orthophosphate at higher pH levels. The TM will document potential concerns from the City’s current ZOP supplier at the same scenarios.  Experimental Plan: The Plan shall include a documented protocol for incremental pH adjustments at specified frequencies, timing of incremental pH adjustments, and the required increased frequency of sampling (Lead and Copper, distribution system, plant effluent) sampling and monitoring. The Plan shall also include a discussion of performance standards during the pilot period, documenting triggers for increasing distribution system pH and parameters to assess potential negative impacts within the distribution system.

MKN will conduct project progress review meetings to review content development and solicit input from the City as needed.

An Administrative Draft Corrosion Control TM will be submitted to City for review and comment in both .pdf and .doc formats. After incorporating comments on the Administrative Draft Corrosion Control TM, a Draft Corrosion Control TM will be submitted to DDW for review. MKN will address any received comments accordingly and submit a finalized TM to the DDW and City.

Deliverables:
 Administrative Draft Corrosion Control TM (.doc and .pdf formats)  Draft Corrosion Control TM (.doc and .pdf formats)
 Final Corrosion Control TM (.doc and .pdf formats)
Assumptions:
 MKN’s analysis will be limited to a desktop review of the contents listed above. It is assumed that the City of Coalinga staff will be responsible for set up and installation of any equipment required by the Experimental Plan.

City of Coalinga | 4
 It is assumed that assessment of impacts on Zinc Orthophosphate performance will be limited to conversations with the chemical supplier and will not require bench-scale testing.  The City of Coalinga will be responsible for conducting the additional sampling and monitoring required by the DDW.

Task 2.3 Regulatory and Piloting Support
MKN will attend meetings with the DDW as needed to review their comments on the Draft Corrosion Control Study TM prior to the initiation of the piloting period. During the six-month pilot period, MKN will provide assistance to the City with ongoing review of monitoring data and coordinate potential deviations from the Experimental Plan with the DDW.

Task 2.4 Bench-Scale Testing for Zinc Orthophosphate (Optional) As described above, analysis of potential impacts to the performance and precipitation of ZOP will be limited to documentation of discussions with the City’s current ZOP supplier. However, should discussions with the supplier reveal concerns for precipitation or efficacy of ZOP when applied at higher pH values, bench-scale testing will be required. It is noted that the City’s current ZOP supplier does not offer bench scale testing services.

MKN will prepare a bench scale protocol for evaluation of potential effects to performance of ZOP via pipe loop testing. The City of Coalinga will be responsible for procuring any required materials, execution of the bench scale protocol, and associated sampling & analysis. MKN will review results of the bench scale evaluation and document findings in a summary TM to be submitted to the DDW.

Deliverables:
 Draft Bench Scale Protocol TM (.doc and .pdf formats)  Final Bench Scale Protocol (.doc and .pdf formats)
 Bench Scale Testing Summary TM (.doc and .pdf formats) Assumptions:
 MKN will conduct up to two site visits to assist the City with setup of pipe loops and onsite support during execution of the protocol. City staff will be responsible for procuring any required materials, execution of the bench scale protocol, and associated sampling & analysis.

City of Coalinga | 5
Fee Estimate
MKN proposes to complete this work on a time and materials basis with a budget not to exceed $22,065, based on the 2025 MKN rate schedule, included as Exhibit B. The estimated level of effort is provided as Exhibit A.

Schedule
The anticipated project schedule is as follows, assuming that an NTP is issued by September 12, 2025:

Corrosion Control Study TM:
 Administrative Draft TM to be submitted to City on September 30, 2025  Draft TM to be submitted to DDW on Final to be submitted on October 3, 2025  Final TM to be submitted to DDW on October 10, 2025
Ongoing Regulatory and Piloting Support:
 Assuming a six-month pilot period, ongoing regulatory support will be provided from project NTP through April 2026.

We would like to express our thanks to the City for the opportunity to work on this important project. Should you have any questions or wish to discuss any of the information presented herein, please do not hesitate to contact the MKN project staff at your convenience.

Sincerely,

Mihika Ram, PE Henry Liang, PE
[email protected] [email protected]
Project Manager Principal-in-Charge
Appendices:

Exhibit A – Project Fee
Exhibit B – 2025 MKN Fee Schedule
2025 Corrosion Control Study Project Director Senior Project Engineer II Project Engineer II Assistant Engineer II Administrative Assistant Total Hours (MKN) Labor (MKN) Total Fee Hourly Rates 289 231 205 160 113
Task Group 100 – Project Management, Meetings and QA/QC Task 1.1 – Project Management and QA/QC 2 4 4 10 2,322 $ $ 2,322 Task 1.2 – Meetings 4 6 6 16 3,114 $ $ 3,114
Subtotal 2 8 10 6 0 26 5,436 $ 5,436 $
Task Group 200 – Preliminary Engineering and Detailed Design Task 2.1 – Data Request and Review 2 2 4 730 $ $ 730
Task 2.2 – Corrosion Control Study 2 20 40 4 66 11,415 $ $ 11,415 Task 2.3 – Ongoing Regulatory and Piloting Support 4 8 12 24 4,484 $ $ 4,484 Subtotal 0 6 30 54 4 94 16,629 $ 16,629 $
TOTAL BUDGET 2 14 40 60 4 120 22,065 $ 22,065 $
Optional Task Group
Task 2.4 - Bench-Scale Testing for ZOP 4 10 22 36 6,494 $ $ 6,694 Optional Tasks Subtotal 0 4 10 22 0 36 6,494 $ 6,694 $
Total with Alternate Tasks 2 18 50 82 4 156 28,559 $ 28,759 $

CATEGORY POSITION HOURLY RATE
Communications
and
Administrative
Administrative Assistant $113
Strategic Communications Coordinator $121
Strategic Communications Specialist $147
Designers and
Technicians
CAD Technician I $137
CAD Design Technician II $158
Senior Designer $176
Planning
Assistant Planner I $140
Assistant Planner II $160
GIS Specialist $173
Planner I $189
Planner II $205
Senior Planner $215
Engineers
Engineering Technician $103
Assistant Engineer I $140
Assistant Engineer II $160
Project Engineer I $189
Project Engineer II $205
Senior Engineer I $221
Senior Engineer II $231
Senior Engineer III $247
Principal Engineer $257
Project
Management
Project Manager $231
Senior Project Manager $267
Project Director $289
Senior Project Director $308
Construction
Management
Services
Scheduler $179
*** Construction Inspector $200
Assistant Resident Engineer $200
Resident Engineer $212
Construction Manager $231
Principal Construction Manager $272
The foregoing Billing Rate Schedule is effective through December 31, 2025 and will be adjusted each year after at a rate of 2 to 5%.

DIRECT PROJECT EXPENSES
OutsideReproduction Cost + 10%
Subcontracted or Subconsultant Services Cost + 10%
Travel & Subsistence (other than mileage) Cost
Auto Mileage Current IRS Rate
*** 40 hrs per week assumed; part-time rates can be provided upon request Rates also subject to prevailing wage mandatory increases during a calendar year 2025 FEE SCHEDULE

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Adopt Resolution No. 4295 Opposing California Proposition 50 (2025) Meeting Date: Thursday, October 16, 2025
From: Sean Brewer, City Manager
Prepared by: Sean Brewer, City Manager
I. RECOMMENDATION:

There is no staff recommendation. This item was requested as a Future Agenda Item by Mayor Vosburg. His request is to adopt a Resolution opposing Proposition 50 which willappear on the November 4, 2025 ballot.

II. BACKGROUND:

Proposition 50 (2025) is a legislatively referred constitutionalamendment proposing that California use a new, legislature-drawn congressional district map beginning in 2026, replacing the existing map drawn by the Citizens Redistricting Commission.

III. DISCUSSION:

Under Proposition 50, the legislative maps would not be required to follow all the state criteria currently imposed on the independent commission, thereby weakening protections for communities of interest, contiguity, compactness, and minimizing county and city splits. It approved, Prop 50 would effectively suspend the authority of the independent commission for a multi-election cycle, undermining the nonparticipant redistricting reform enacted by California voters in 2008 and reaffirmed in 2010.

IV. ALTERNATIVES:

Council may choose not to adopt Resolution No. 4295 opposing California Proposition 50 (2025).

V. FISCAL IMPACT:

ATTACHMENTS:

File Name Description
RESO#4295_No_on_Proposition_50_(2025)_101625.pdf Resolution No. 4295 RESOLUTION NO. 4295

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COALINGA OPPOSING CALIFORNIA PROPOSITION 50 (2025)
WHEREAS, Proposition 50 on the November 4, 2025 ballot is a proposed constitutional amendment that would temporarily replace the maps drawn by California’s Citizens Redistricting Commission with congressional district maps drawn by the Legislature for the 2026, 2028, and 2030 elections, and; WHEREAS, under Proposition 50, the legislative maps would not be required to follow all the state criteria currently imposed on the independent commission, thereby weakening protections for communities of interest, contiguity, compactness, and minimizing county and city splits, and; WHEREAS, Proposition 50 would effectively suspend the authority of the independent commission for a multi-election cycle, undermining the nonpartisan redistricting reform enacted by California voters in 2008 and reaffirmed in 2010, and;
WHEREAS, local governments, community groups, and good government advocates have expressed concern that Proposition 50 undermines local representation, reduces transparency in drawing districts affecting cities and counties, and erodes voter confidence in the fairness of elections, and; WHEREAS, the City of Coalinga values fair representation, local input in district design, integrity of the redistricting process, and protecting communities of interest from being divided or marginalized by partisan map changes, and;

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COALINGA AS FOLLOWS:

1. That the above recitals are true and correct and hereby incorporated by reference.

2. That the City Council hereby formally expresses its opposition to Proposition 50 (2025) and urges voters in the City of Coalinga to vote No on Proposition 50.

3. That the City Clerk is directed to transmit a certified copy of this resolution to the Governor of California, the California State Legislature, the Secretary of State, the California Citizens Redistricting Commission, and local media.

4. That this resolution shall take effect immediately upon its adoption. ********************************************
PASSED AND ADOPTED by the City Council of the City of Coalinga this 16th day of October, 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

APPROVED:
________________________________
Nathan Vosburg, Mayor
ATTEST:
________________________________
Shannon Jensen, City Clerk

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Council Consideration and Approval of Resolution No. 4296 Authorizing the Submission of a Grant Application for the Coalinga Safe Route to School Safety Improvements Project
Meeting Date: Thursday, October 16, 2025
From: Sean Brewer, City Manager
Prepared by: Sean Brewer, City Manager
I. RECOMMENDATION:

Approval of Resolution No. 4296 authorizing the submission of a grant application for the Coalinga Safe Routes to School Safety Improvements Project.

II. BACKGROUND:

The SRTS program was identified in 2024 being derived from funds not expended in existing programs from the 2006 Measure C Extension. Beginning in 2023, the SRTS Subcommittee has focused on the need to invest and support educational institutions throughout the County, specifically in priority communities. The goals of the Measure C Safe Routes to School allocation are to support transportation projects serving primary and secondary students in accessing public school facilities to:
• Enhance the safety of children walking or biking to school; • Prioritize schools with significant safety concerns or risk to children bicycling or walking to school based on crash data, traffic analysis, or traffic behavior around primary and secondary schools; and • Support disadvantaged and low-income communities with fewer transportation safety options to ensure all children have access to safe routes.

III. DISCUSSION:

The City of Coalinga (City) requests Measure C funding to implement the Coalinga Safe Routes to School (SRTS) Accessibility and Safety Improvements Project (Project) to enhance the safety, accessibility, and continuity of student travel corridors. The Project will reconstruct deteriorated sidewalks, replace noncompliant ADA curb ramps, upgrade curbs and gutters, reconstruct drive approaches, reconstruct valley gutters, and relocate fences to improve pedestrian sightlines. High-visibility continental crosswalk striping will be added at multiple intersections, with new marked crossings installed where none currently exist. Pavement plugs and selective tree removals will improve walking conditions and eliminate obstructions. To further enhance safety, the Project will also install new school zone signage at key crossings.

These improvements will provide continuous, ADA-compliant paths of travel for children, families, and community members accessing Annie E. Cheney Kindergarten, Coalinga Middle School, Coalinga High School, Henry F. Bishop Elementary, Nell Dawson Elementary, and Sunset Elementary, as wellas community destinations such as downtown, the Coalinga-Huron District Library, and the Recreation Center.

The Project directly supports the SRTS program by addressing documented crash history, advancing ADA accessibility, and creating safer routes to school that will encourage walking and biking for students of all ages.

IV. ALTERNATIVES:

Do not adopt Resolution No. 4296 - staff does not recommend.

V. FISCAL IMPACT:

This project will be 100% funded by the SRTS program for a total of $727,661.00.

There will be no fiscal impact to the General Fund.

ATTACHMENTS:

File Name Description
Resolution_No_4296_SRTS_Grant_Application.pdf Resolution NO4296 RESOLUTION NO. 4296

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COALINGA AUTHORIZING THE SUBMITTAL

OF A GRANT APPLICATION FOR THE COALINGA SAFE ROUTES TO SCHOOL SAFETY

IMPROVEMENTS PROJECT AND COMMITTING TO IMPLEMENT PROJECT IMPROVEMENTS THAT

ADVANCE STUDENT SAFETY, ACTIVE TRANSPORTATION,

AND COMMUNITY HEALTH
WHEREAS, the City of Coalinga seeks to improve safety and accessibility for students traveling to and from Coalinga schools, which together serve more than 3,200 students; and WHEREAS, the City of Coalinga’s General Plan Circulation Element, Active Transportation Plan, Safe Routes to School Plan, and Multijurisdictional Local Roadway Safety Plan all call for safer pedestrian and bicycle facilities, improved school circulation, and infrastructure investments that reduce collisions and encourage active transportation; and
WHEREAS, the proposed Coalinga Safe Routes to School Safety Improvements Project will implement traffic safety improvements, such as, but not limited to, sidewalks, ADA ramps, high-visibility crosswalks, Rectangular Rapid Flashing Beacons (RRFBs), and lighting near school corridors, addressing critical safety needs and creating safer, more comfortable routes for children and families; and WHEREAS, the City of Coalinga recognizes that infrastructure improvements will enhance student safety, support healthier lifestyles, and reduce traffic congestion around schools; and WHEREAS, the City of Coalinga has set a goal of achieving zero fatal and severe injury crashes on City roadways by 2026 as part of its Local Roadway Safety Plan; and is committed to implementing low-cost engineering solutions to address common collision types and to maintaining a roadway system that provides a safe and high-quality environment for all users; and
WHEREAS, the Safe Routes to School Safety Improvements Project will make the City more competitive for state and federal grant funding opportunities while advancing local and regional transportation safety goals.

NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Coalinga hereby authorizes the submittal of a grant application for the Coalinga Safe Routes to School Safety Improvements Project, and that the City Manager, or their designee, is authorized to execute all necessary documents, agreements, and amendments to secure funding and implement the Project as approved by the City Council.

PASSED AND ADOPTED by the City Council of the City of Coalinga at its regular meeting held on this 16th day of October, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN: APPROVED:
____________________________
ATTEST: Nathan Vosburg
_____________________________
Shannon Jensen, City Clerk

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE AUTHORITY Subject: Approve Merchant Services Provider Agreement with InvoiceCloud for Digital Payment Processing Services for Customers of Utility Accounts
Meeting Date: Thursday, October 16, 2025
From: Sean Brewer, City Manager
Prepared by: Mai Vang, Financial Services Director
I. RECOMMENDATION:

1. Direction to select the recommended models for service fees.

2. The Financial Services Director and City Manager recommend that the City Councilapprove the 5-year service agreement for Merchant Services between InvoiceCloud and the City of Coalinga

3. Authorize the City Manager to sign the agreement.

II. BACKGROUND:

Since November 2018, the City of Coalinga has partnered with Global Payments to provide merchant services for utility credit card transactions. However, the cost of these services has increased substantially over time. A four-year financial analysis reveals a steady and pronounced rise in expenses, placing a significant financial burden on both the City and its residents.

III. DISCUSSION:

Over the past three years, staff have observed a significant increase in transaction fees. To address this, the City has engaged with Global Payments, Tyler Technologies, and InvoiceCloud to determine the most cost-effective and efficient option for both the City and the community.

The Financial Services Department evaluated several key factors, including totalcosts to the City, potentialcost savings, and operationalefficiency.

Summary for TylerTechnologies (Tyler Merchant Services, Current City ERP vendor):

1. Models proposed
a. Model one - City absorbs fee
i. Rate per Transaction - blended rate of 1.20% + $1.20 b. Model two - Customer pays for service fees
ii. Rate per Transaction ranges between 3.75% and 3.95% ii. Rate per Transaction ranges between 3.75% and 3.95%

2. Additional Considerations
a. TylerTechnologies also has a transactional fee for the use of INSITE. INSITE is the landing page in which customer uses to make payment. This is an addition cost to the models listed above. On average, it costs the City between $20,000 to $24,000 annually.
b. There are no implementation cost.
c. Customers willcontinue to use current landing page to make payments. d. Upfront costs
i. Card reader equipment - $529.00 per device
e. Recurring costs
ii. Annual PCI Service - $180.00 per device
f. Estimated time to implement - 4 months

3. Estimated annual costs to the City
a. Model one - $150,000 - $200,000 (cost include fees and INSITE) b. Model two - $20,000 - $24,000 (INSITE fees only)
Summary for OpenEdge (Current Merchant Servicer)

1.Model proposed
a. City absorbs fee
i. Rate per Transaction - blended rate of 0.90% + $0.15 ii. Risk Assessment Fee and Settle Funding Fee are estimated at 65% of the estimated annual cost

2. Additional Considerations
a. The City is responsible for the fees related to INSITE. This is an addition cost to the proposed model. On average, it costs the City between $20,000 to $24,000 annually.
b. There are no implementation cost.
c. Customers will continue to use current landing page to make payments. d. Recurring costs
i. Card reader equipment - $15.00 per device
e. Estimated time to implement - None

3. Estimated annual costs to the City
a. $240,000 - $260,000 (cost include fees and INSITE)
Summary for InvoiceCloud (Recommended Merchant Servicer)

1. Models proposed
a. Model one - City absorbs UTILITY fees (Non-Submitter) and General Public/Businesses pays fees for GENERAL GOVERNMENT SERVICE (Submitter)
i. Utility fee includes water, sewer, sanitation, and gas ii. General Government Services fee includes business license, cannabis tax payments, permits, solar permits, and not limited to. (General Fund revenue)
iii. Non-Submitter
+ Rate per Transaction for credit cards - 2.72% absorb by the City + Rate per Transaction for e-Check (pay with bank information) $1.50 flat fee absorb by the City iv. Submitter
+ Rate per Transaction for credit cards - 3.25% with $1.95 min paid by the General Public/Business payor + Rate per Transaction for e-Check (pay with bank information) - flat rate of $2.50 paid by the General Public/Business payor
b. Model two - City absorbs UTILITY fees (Hybrid) and General Public/Businesses absorb fees for GENERAL GOVERNMENT SERVICE (Submitter)
i. Utility fee includes water, sewer, sanitation, and gas ii. General Government Services fee includes business license, cannabis tax payments, permits, solar permits, and not limited to. (General Fund revenue)
iii. Hybrid
+ Rate per Transaction for credit cards - 3.25% with $1.95 min paid by utility resident + Rate per Transaction for e-Check (pay with bank information) - flat rate of $1.50 absorb by the City iv. Submitter
+ Rate per Transaction for credit cards - 3.25% with $1.95 min paid by the General Public/Business payor + Rate per Transaction for credit cards - 3.25% with $1.95 min paid by the General Public/Business payor + Rate per Transaction for e-Check (pay with bank information) - flat rate of $2.50 paid by the General Public/Business payor

2. Additional Consideration
a. Selecting InvoiceCloud eliminates the quarterly INSITE fees (saving between $20,000 to $24,000 annually) b. There is no implementation cost. Cost is waived.
c. Residents and businesses will be introduced to a new landing page for payment. It provides a user-friendly and verity of payment methods with low costs to allcustomers, businesses, and City. d. Recurring costs
i. Card reader equipment - $20.00 per device
ii. Monthly Access Fee (unlimited users) $95
e. Estimated time to implement - 3 to 4 months

3. Estimated annual costs to the City
a. Model one (Non-Submitter) - $120,000 - $125,000 with the assumption of implementing/utility customer signing up for E-Check and City absorbs all fees.
i. (Submitter) No cost to the city for General Government services b. Model two - (Hybrid) - $27,000 - $32,000 with the assumption of implementing/utility customer signing up for ECheck and City covers the flat rate of the E-check cost i. (Submitter) No cost to the city for General Government services Staff had reached out to Soquel Creek Water District for reference and was impressed with the demo of their software.

Through the demo, Staff saw how easy it was for a customer/the community to select the various types of invoice for payment, which is currently not an option at the city.

IV. ALTERNATIVES:

1. Not approve and remain status quo

2. Extend contract with Global Payments with new proposed rates

3. Select Tyler Merchant Services with TylerTechnologies V. FISCAL IMPACT:

There will be a significant reduction in fees and cost to the City. Fees will be allocated based on the current allocations:
501 - Water Enterprise Fund 40%
502 - Gas Enterprise Fund 35%
503 - Sewer Enterprise Fund 23%
504 - Streetsweeper Enterprise Fund 2%
ATTACHMENTS:

File Name Description
20251016_-_InvoiceCloud_Agreement.pdf Agreement
20251016_-_InvoiceCloud_Presentation.pdf InvoiceCloud presentation 1 InvoiceCloud
Statement of Work
City of Coalinga
Introduction
This Statement of Work (SOW) scopes the high-level integration overview for the City of Coalinga (Biller).

The InvoiceCloud (IC) suite of services (The Service) will give the Biller and its customers the ability to accept electronic payments for invoiced and non-invoiced items. The Service will allow the Biller to offer electronic payment processing in a securely hosted real-time environment. Customers will be able to locate, view and print bills or invoices and payment records online and pay using credit cards, debit cards, digital wallets, and electronic checks.

This SOW contains many products, services, and payment methods. Only the specific products, services and payment methods selected by Biller, as outlined in the Biller Order Form for each Invoice Type, are included in the delivery of products, services, and payment methods.

Definitions:

1. Biller – Merchant / City of Coalinga

2. Payer – Client customer, resident, person paying a bill or invoice.

3. EBPP – Electronic Bill Presentment & Payment

4. Bill – Bill and Invoice are used synonymously throughout this document.

5. RTDR - Real-Time Data Refresh – collects and aggregates the data as soon as a user accesses a specific function.

6. NTDR – Near-Time Data Refresh – integration that happens periodically; the data is collected immediately but it is not aggregated until later – data can be processed every day, every hour or even every few minutes.

7. EMV - EMV is a payment method based on a technical standard for smart payment cards and for payment terminals and automated teller machines which can accept them. EMV stands for "Europay, Mastercard, and Visa", the three companies that created the standard.

8. P2PE - Point-to-Point Encryption

1. Security and Industry Compliance
InvoiceCloud maintains full compliance with current applicable Payment Card Industry (PCI) standards, Cardholder Information Security Program (CISP) regulations and National Automated Clearinghouse Association (NACHA) rules and guidelines. InvoiceCloud will abide by such guidelines for the security of all cardholder data that InvoiceCloud possesses. a. PCI - InvoiceCloud will provide compliant storage of Biller’s customer payment information that is certified by Visa/MasterCard. Data security measures are addressed during collection and transmission via SSL with our patent pending encryption technology. All confidential information will be treated in accordance with the PCI standards. b. Software as a Service (SaaS) Architecture – All Biller customer financial and payment information and the invoice presentment and payment processing application is housed offsite from Biller.
c. Browser Compatibility - InvoiceCloud supports the most current version of the industry’s most common browsers. Web browsers which do not support Transport Layer Security (TLS) 2 versions 1.2 or 1.3 will be unable to connect to the InvoiceCloud platform. Unsupported browsers include Internet Explorer running on Windows XP, Server 2003, and Vista operating systems.

2. Data Integration
The integration(s) matrix for the Biller will include the functionality found in Appendix B.

3. EBPP Customer Portal
The Customer Portal is an electronic bill presentment and online payment portal (EBPP) where a Biller’s customer (Payer) can view a bill and then proceed, within the same user interface, to make an online payment.
a. InvoiceCloud will present bills electronically through a payer portal that is branded for Biller or via an email notification, if the Payer provides an email address. b. The electronic invoice presentment will simulate the paper invoice Biller uses and will be available in PDF and/or html format.
c. The Service may provide the Payer the option of making a payment via credit/debit card, digital wallet, or e-check (EFT/ACH).
d. The Service provides the Payer a one-time online payment option without registration, and the capability to register to access Payer’s account history, schedule a payment, or set up AutoPay payments.
e. A Payer will have the ability to choose their payment date (also known as scheduled payments).
f. Payers will have the option to enroll in Pay by Text:
• Provides interactive SMS registration and enrollment confirmation • Sends notification when new bills are available for viewing and payment • Allows for payment utilizing a stored-payment method (default payment method) or payment via URL
g. The system will accept partial, full, or overpayments as defined by the Biller. h. The Payer will register with the Service using the authentication method designated by Biller. i. Linking Accounts - After registering with the Service, the Payer will be able to login into their account(s). If the Payer has multiple accounts and uses the same authentication information for all accounts, the Payer will be able to link their account and view from a single registration. The Payer will then have the option to choose which account they would like to pay or view in further detail.
j. The Payer will receive an email confirmation of payment after any payment process. k. The Payer will have the ability to search and access historical bills once they register with the Service. The Service will store twenty-four (24) months of rolling history from the point of Biller’s first invoice file upload to the Service. This includes invoice history and account history.
l. Payers who have scheduled a payment or registered for AutoPay will receive email notification from the Service of pending payments.
m. The Service includes shopping cart functionality.
n. The Service will allow the Payer the option to elect paperless billing. o. A Payer registered for paperless billing will be automatically placed back on paper billing if their email address is undeliverable; notification of the Payer’s undeliverable email address will be sent to Biller via email.
p. Billers will have the option to enable an in-line Donations Invoice Type:
• Payers can make a one-time monetary donation to a particular fund, in addition to their primary bill payment, which appears as a line item on the transaction receipt. 3 • Biller may choose from several configuration options including but not limited to, round up, fixed amount, other donation amount, start and end date. • IC supports up to 10 unique donation invoice types with logo and informational text box.

Changes are made by request through the HelpDesk.
• Transaction reporting is made available in the Biller Portal. • Biller may choose to deposit donation funds into a separate bank account. d. Biller website online form URLs: Virtual site configuration allows for Biller specific URLs, text and images on the landing page Welcome Message area and Right-Side Menu (right menu not rendered in the mobile view).

4. Biller Portal
The Biller Portal is our comprehensive administrative portal where Biller staff will have access to reporting, reconciliation, view SaaS product release notes and send feedback, customer profile management tools, search real time payments, manage customer email templates, contact support, sign up for training, and other general reporting functions. • Customer Profile – Management Tools (subject to applicable user permissions) o Ability to assist a customer with payments using a new or saved payment method o View 24-months billing and payment history, with PDF/HTML bill view o Ability to enroll or modify customer enrollment in AutoPay, Paperless, Pay by Text, or Recurring Scheduled Payments
o Login as Account Owner
o Re-send first email notifications, send on demand Pay by Text SMS o Compatible with POSPay to facilitate EMV transactions o View summary Email History with send dare and click through history o View Customer History, including CSR activity on account o Facilitate Password Reset
• User Permissions – The Biller Portal includes a table of permissions for each individual User, determined by the Biller’s System Administrator. Each permission is applied to a user ID on an individual basis to maximize flexibility. The system administrator can allow or disallow access to functions such as viewing data, creating reports, resending email notices, processing payments, credits or refunds, editing email templates and more. Since it is controlled by Biller administrator, changes can be made quickly on an as needed basis.
• Maintenance Window – InvoiceCloud provides the option to create maintenance windows, which are time spans in which users are not allowed to process transactions. If a payment attempt is made during an active maintenance window, the user will be redirected to a page with a message that the system is undergoing maintenance. Biller Portal users with sufficient permissions can manage maintenance window timing and messages as needed. This includes an option to apply a maintenance window to all customer-facing pages, when you need to go further than blocking new payment attempts and restrict all customer access to InvoiceCloud (bill search, login, browsing) during the time span provided. Two types of maintenance windows can be enabled:
o Daily Maintenance Window – a recurring maintenance window that runs daily during a provided time span (from HH:MM to HH:MM).
o Scheduled Maintenance Window – a continuous maintenance window that runs during a provided date range with start and end times (from DD/MM/YYYY at HH:MM to DD/MM/YYYY at HH:MM).

5. Reporting
4 The reports listed below are standard in the Biller Portal. They do not require any customization and are available on demand. All reports can be scheduled by the user to be delivered by email with a CSV file download. Available reporting may vary, depending on your billing system integration method (batch vs real-time) or portal delivery method (InvoiceCloud direct vs Single Sign-On). • Please note that by selecting “All Rows” in a report, the user can schedule it for email delivery. • User can customize the report name and frequency.
• Multiple email addresses can be added to receive reports. • All reports can be exported to Excel.
5 General Reports:
• Search Customers
• Search Files:
o Adjustment Files
o Invoice Files
o Payment Files
• Search Payments
• AutoPay
• Customers:
o Customer Conveyance
o Data Pump History
o Expiring Cards
o Pay by Text Registrations
• Donations:
o Donors Report
o Donation Summary
• Email:
o Email Change
o Email Do Not Send List
o Email Notification Summary
o Email Statistics
o Email Tracking
• Invoices: Total Outstanding Invoices
• Paperless:
o Paperless Billing
o Paperless Bounce
o Paperless Registration History
o Paperless
• Payments:
o Daily Payments Received
o Monthly Summary
o Recurring Scheduled Payments
o Registration
o View Scheduled Payments
Custom Scheduled Reports:
• Active Customers
• Email Click Through from Current Month
• Email Click through from Last Month
• Inactive Customers
• Outstanding Invoices
• Paperless Customers with Address
• Paperless Customers Email Address
• Payment Details from last Month
• Payment Details from Yesterday
Reconciliation Reports:
• Batch:
o Open Batch
o Settled Batch History
• Chargebacks
• Deposit Reconciliation
• Payment Reconciliation
• EFT/ACH Rejects
• EFT/ACH Support: EFT/ACH Reject
Codes
Product Reports:
• Cloud Store:
o Biller Summary
o Consumer Summary
o Detail Export
o Payment Summary
o Transaction Detail
• Online Bank Direct
o Deposits
o Pending Payments
o Processed Payments
o Reconciliation
o Returned Payments
o Reversals
o Unmatched Payments
• Request System
o Search Requests
o Open Requests
o Configuration
• Outbound Campaigns
Reports by Subscription (Email Recipients):

These reports are designed for Biller’s
individual users or distribution groups, who
want to receive updates, whenever the event is
triggered.
• ACH Reject
• AutoPay
• Batch Close
• Chase Retrieval Requests
• Cloud Payments Receipts
• Cloud Store Receipts
• Cloud Burst Newsletter
• Daily Management Report
• Data Pump Error Summary
• File Processing
• Month End Billing Invoice
• Online Bank Direct
• Paperless Customer Email Bounce Daily
Report
• Request System Notifications
• Service Updates
• Stratus Notifications
6 6. Payer Email Notifications
The Service provides a set of customizable email notification templates for each invoice type that are delivered for numerous events surrounding electronic invoice presentment and payment activity.

Email notifications may be customized through the Biller Portal using a Word style editor and options to insert secure hyperlinks to website, links to electronic documents such as newsletter or bill inserts, and/or variable fields selected from the Biller’s data file.

7. Implementation Process
InvoiceCloud assigns an Implementations Manager (IM) for each project. The IM will be the Biller’s primary contact during the implementation process and coordinates all necessary resources from Biller, Biller software company, InvoiceCloud, and any sub-contractors. The IM will provide the Biller with the following documents to facilitate the project:
a. New Biller Questionnaire & Questionnaire Key – Documents critical information needed to setup and initiate the service including information on business rules and feature selection. b. Project Timeline – Details project schedule and milestones. c. Testing & Training Plan – This plan walks the Biller through a set of user acceptance testing criteria and facilitates training on the service.

8. Support
InvoiceCloud’s Client Services team is available to assist you Monday – Friday from 7:00 am – 8:00 pm Eastern Time, excluding holidays. You may submit a ticket (at any time) via Support Central in your Biller Portal, or, during these hours, speak to a Product Specialist who will answer questions, troubleshoot problems, and assist as needed to enable you to get the most from your partnership with InvoiceCloud and your use of the Service. You will also be provided with a special telephone number that you can use should you encounter an emergency after hours. We use the following severity levels to guide our team:
• “Critical Severity” support issues are responded to within 1 hour and must be reported via phone so we can most quickly troubleshoot with you. Examples of these issues include unavailability of the InvoiceCloud portal, platform, integrations, or APIs, or a problem that is severely adversely impacting your ability to use the platform. • “High Severity” support issues are responded to within 2 hours and should be reported via telephone or by emailing [email protected]. Examples of these issues include degraded performance of the InvoiceCloud platform or APIs, although the portal and processing are still available.
• Other support issues are responded to by the next business day and should be reported via telephone or by emailing [email protected]. Examples include general questions, feature requests, data pulls, multi-factor authentication resets, integration troubleshooting, etc.

9. Success Manager
A Customer Success Manager (CSM) will be assigned to the client during the implementation. The CSM is there to help ensure the Biller receives the maximum value from the platform and has an internal advocate, adoption resource, and point of escalation if/when needed.

10. Biller Training
Biller staff will be guided in how to use the system through in-house training, documentation, remote live sessions, and access to our client support team.
• All standard training will be done remotely. InvoiceCloud’s training personnel will at minimum provide sessions for Payer Portal, Biller Portal, and Reconciliation. 7 • Separate training is conducted for Biller’s technical staff regarding the uploading of bill files and any other applicable processes.
• Live Training Enrollment is available in the Biller Portal. • A library of pre-recorded training videos is also available in the Biller Portal.

11. Marketing
InvoiceCloud provides marketing support that our Billers can use to promote the EBPP and IC payment solutions to its Payers, at no charge. InvoiceCloud’s marketing group will schedule a 1-hour conference call to review InvoiceCloud’s recommended best practices for promoting the service.

Sample templates will be provided for each item and customizations can be made upon request. The marketing collateral that InvoiceCloud provides may include:
• Bill Inserts
• Newsletters
• Envelope Teasers
• Pay Button Link
• Posters with Acrylic Stands for Payment Counters
• Business card sized take-away cards with QR code
• Local cable/TV station announcement

12. IVR
CloudIVRConnect allows Billers to accept payments via our interactive voice response system, offering payers 24-hour access to account balance and payment options. • Provides for a toll-free call and a caller ID number set by the Biller • Supports messaging in both English and Spanish
• Additional languages may be scoped upon request
• Provides for a customizable initial greeting (includes Biller name) – all remaining prompts are standard
• Ability to pay with credit card, debit card, or e-check (ACH) • Replays information with InvoiceCloud generated confirmation # • On Demand SMS URL, Cell Phone Number Authentication, Saved Payment Method, and Email confirmation available configuration options.

13. AgentConnect
The IC AgentConnect allows Biller Users (Agent/CSR/Other) to login to the Customer Portal and perform actions on behalf of a specific customer/account. The following options are available:
• Ability to pay with credit card, debit card, or e-check (ACH) • Ability to enroll customer in AutoPay
• Ability to enroll customer in Paperless
• Ability to enroll customer in Pay by Text
• Option to require authorization/disclosure statement before Customer Portal entry • Option to enable card swipe functionality at point of sale • Provides built-in auditing to track Agent/CSR activity in the Biller Portal

14. Cloud Store™
The IC Cloud Store allows Billers to accept payments for non-invoiced services like books, t-shirts, etc., fire, police, building permits, or activity programs. The following options are available:
• Accept electronic check and or credit/debit cards.
8 • Customer receives immediate email confirmation of payment. • Department receives email notification of purchase event for instant fulfillment services. • Linked to Biller branded payment portal.
• Can be configured to accept POSPay transactions in the Biller Portal.

15. POSPay
The IC POSPay solution allows Billers to accept point-of-sale (POS) payments from customers using chip cards (EMV), contactless devices (Apple Pay, Google Pay), and RFID-enabled cards (tap-to-pay).

POSPay terminals utilize point-to-point encryption (P2PE) for secure acceptance, tokenization, and transmission of card data to complete transactions. InvoiceCloud offers both wired terminals (Ethernet) for use at the counter and wireless handhelds (WiFi). POSPay can be integrated in Biller Portal for EBPP and Cloud Store invoice types, or third-party applications using CloudPay v2.

16. Online Bank Direct™
The IC Online Bank Direct (OBD) allows Billers to electronically import e-check (ACH) payments initiated from consumer bank bill sites. The following options are available:
• Auto-matching of payments with open invoices
• Email consumer a payment notification for those customers with an email address on file • Ability to apply a single payment to multiple invoices • Custom search capabilities to locate matching invoice(s) • Electronic deposit of corresponding e-checks

12. Outbound Campaigns
Outbound Campaigns is a multi-modal broadcast platform that allows Biller delivery of automated Voice, SMS, and Email notices. Campaigns can be targeted to notify specific customers using preferred contact methods and configurable messages. Campaigns can be queued for instant delivery or scheduled to be sent out in the future. Whether you're sending out notifications for customer support, emergency alerts or appointment reminders, Outbound Campaigns allows you to contact and keep in touch with customers throughout their entire journey. 9 This statement of work contains many products, services, and payment methods. Only the specific products, services and payment methods selected by the Biller, as outlined in the Biller Order Form, are included in the delivery of products, services, and payment methods.

IN WITNESS WHEREOF, the parties hereto have duly executed this Agreement.

City of Coalinga
Printed Name
Title
Date
Signature
InvoiceCloud, Inc.

Printed Name Kevin O’Brien
Title CEO
Date
Signature
9/17/2025
10 Appendix A: System Modifications
As outlined below, InvoiceCloud has agreed to make the following changes to the setup and functionality of our platform:

NONE
11 Appendix B: Integration Supported Features
Modules & Features Tyler Technologies - Incode

PRODUCTS
Invoice Types Utilities
EBPP Supported
Cloud IVR Connect Supported
Pay by Text Supported
Apple Pay Supported
Google Pay Supported
PayPal Supported
DATA EXCHANGE Method Frequency
Invoices Invoice Cloud FTP As Needed
Payments Lockbox/Payment File Daily
AutoPay Flags Manual via Biller Portal As Needed
Paperless Flags Manually via Biller Portal As Needed
Account Balances Adjustment/Balance File - FTP As Needed Block Payment Method (Credit/ACH) Manually within Biller Portal As Needed

INVOICE FILES
IC Translates file Supported
Historical Data (2 years shown online) Supported

BILL PRESENTMENT
PDF Extraction (Partial/Full) Supported
Link to PDFs Preferred

BATCH CLOSE
Standard or Custom Custom

CUSTOM OPTIONS
Branded Biller Portal Supported
Branded Payer Portal Supported
Appendix C: Biller Deliverables
Deliverable
Sample Invoice File (BIF)
Sample Adjustment File
Sample Images of Bills
Auto Pay Conversion data if applicable
Paperless conversion data if applicable
Biller Order Form

SALES INFORMATION
IC Sales Rep Haley Joslin Vertical Utility
Order Date 9/17/2025 [email protected] Billing Software Tyler - Incode

BILLER INFORMATION
Ownership Type Government Phone 1-559-935-1533 Fax
Full Legal Name City of Coalinga Website URL http://coalinga.com Address 1 155 West Durian Avenue Bus. Open Date
Address 2 Federal Tax ID
City Coalinga *Federal Tax ID and Legal Name must match on all documents State CA ZIP 93210 Array

BILLER CONTACT
Primary Contact Name Mai Vang
Phone +15599351533
Email Address [email protected]

SIGNING AUTHORITY
Name Sean Brewer Title City Manager
Phone 559-935-1533,
ext. 143 Fax Email Address [email protected]

BILLER BANK ACCOUNT (FOR INVOICE CLOUD AND NETWORK FEES, AND AS PROVIDED IN THE BILLER AGREEMENT) Note: Must include voided business check or bank letter for each unique account Billing Method Direct Debit
Routing # Last 4 Acct #

PAYMENT METHODS ACCEPTED
Payment Methods [American Express] [VISA/Mastercard/Discover] [PayPal] [ACH/EFT] BILLER PRICING (see attached Invoice Type Parameter Sheet(s) for invoice-type-specific pricing; see also Implementation Fee Details section below for additional pricing information)**
Description Interval Cost Type Cost
Biller Portal Access Fee Monthly Fixed ($) $95.00
Credit Card - Chargeback Fee Submitter Per Transaction Fixed ($) $10.00 EFT - ACH Reject Fee Submitter Per Transaction Fixed ($) $10.00 EFT - ACH Reject Fee Non-Submitter Per Transaction Fixed ($) $10.00 PayPal Brands - Chargeback Fee (PayPal Brands) Per Transaction Fixed ($) $10.00 Invoice Presentment For Paperless Customers Per Transaction Fixed ($) $0.15

HARDWARE
Card Reader Type EMV Quantity 1 Cost per Reader $20.00
Card Reader PAX A80 Billing Interval Monthly
Shipping Address
(if different than location
address)

DATA RETENTION
Months to Keep 24 *Additional Fees apply if greater than 24 months

IMPLEMENTATION FEE DETAILS
Fee Description Interval Cost
Implementation Fee (as described in the SOW) One-Time $ Pre Launch Hosting Fee** Amount Months until Pre Launch Hosting Fee Starts $ 6
**Biller is responsible for paying the Pre Launch Hosting Fee Amount if the number of months listed in "Months until Pre Launch Hosting Fee Starts" elapses following the Effective Date and Biller's Go Live Date has not occurred. Once in effect, the Pre Launch Hosting Fee Amount will be charged to Biller each month until the Go Live Date occurs.

NOTES/SPECIAL HANDLING
[SIGNATURE PAGE FOLLOWS]

CERTIFICATION AND AGREEMENT
A. By signing below, the Biller hereby ratifies its authorization for Invoice Cloud, Inc. ("Invoice Cloud") to execute debit/credit entries to the Biller Bank Account(s) indicated above at the depository financial institution(s) named above and to debit/credit the same such account(s). The Biller acknowledges that the origination of ACH transactions to its account(s) must comply with the provisions of U.S. law. This authority is to remain in full force and effect until (i) Invoice Cloud has received written notification (by electronic or U.S. mail) from the Biller of its revocation in such time and manner as to allow Invoice Cloud a reasonable opportunity to act on it, but not less than 10 business days notice; and (ii) all obligations of the Biller to Invoice Cloud that have arisen under this Agreement and all other agreements have been paid in full. The Biller must also notify Invoice Cloud, in writing, (by electronic or U.S. mail) when a change in Biller Bank Account number(s) or bank has occurred at which time this authorization shall apply to such new/changed Biller Bank Account. This notification must be received no less than 10 business days in advance of any change. A fee will be charged for any returned or rejected ACH debits.

B. By signing below, Biller : (1) acknowledges and agrees that it has read, agrees to, and ratifies the Biller Agreement, Biller T+C (referenced in and incorporated by the Biller Agreement), the SOW, and all other Order Forms previously executed by the Biller.; (2) certifies that all information and documents submitted in connection with this Biller Order Form are true and complete; (3) authorizes Invoice Cloud or its agent to verify any of the information given, including credit references, and to obtain credit reports; (4) agrees to pay the Monthly Platform Fee Amount, where applicable, through the last day of the month following the effective date of termination as provided in the Biller Agreement; (5) agrees that Biller and each transaction submitted will continue to be bound by the Biller Order Form and the Biller Agreement in its entirety and any new agreement forms executed herewith; (6) agrees that it will submit transactions only in accordance with the information in this Biller Order Form and Biller Agreement and will immediately inform Invoice Cloud, by email ([email protected]) if any information in this Biller Order Form changes; and (7) agrees that in the event of non-payment of any sums due, Invoice Cloud reserves the right to withdraw such sums from the Biller Bank Account at any time to ensure payment of the same.

C. The Corporate Officer/Authorized Official signing this Biller Order Form on behalf of Biller in the space designated below hereby represents, warrants and certifies to Invoice Cloud that he/she is duly authorized by the Biller to sign this Biller Order Form on behalf of the Biller and to bind the Biller to the terms and conditions set forth herein
D. Pay by Text: Standard data rates and text messaging rates may apply based on the Payer's plan with their mobile phone carrier. Payer can opt out of text messaging at any time with Invoice Cloud. Partial payment or overpayment is not supported. Biller may not use the service for activities that violate any law, statute, ordinance or regulation.

E. This Biller Order Form will become effective only when signed by Invoice Cloud.

F. Incorporation by Reference: All exhibits, schedules, appendices, attachments, and documents referenced in this Biller Order Form, including without limitation the Biller Agreement, Biller T+C, and SOW, are hereby incorporated by reference and made a part of this Biller Order Form as if fully set forth herein.

In WITNESS WHEREOF, the parties have executed this Biller Order Form as of this day:

Accepted by Biller: Accepted by Invoice Cloud, Inc.:

X X
Corporate Officer/Authorized Official Corporate Officer Sean Brewer Kevin W. O'Brien
Printed Name Printed Name
City Manager CEO
Title Title
Biller Order Form

BILLER ORDER FORM

INVOICE TYPE PARAMETER SHEET
Invoice Type Parameters must be completed for each invoice type Invoice Type Utilities Pricing Model Submitter
Haley [email protected] Pays Network Fees No

CURRENT BILLING DETAILS
Please indicate how many bills are sent monthly by placing the bill count for each month below:

JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
4600 4600 4600 4600 4600 4600 4600 4600 4600 4600 4600 4600 Avg CC
Transaction $
192.00 Max Invoice $ 6,000.00 Bill Frequency Monthly Avg. Bills Per Month 4600

PRODUCTS AND SERVICES
Products and Services [EBPP] [IVR] [OBD] [Point of Sale] TRANSACTIONAL PRICING (Paid by Biller)
Payment Source Description Payment Method Fee Rate % Fee Amount $ Additional Fee $ All Payment Sources ACH/EFT $1.50
Online Bank Direct All Payment Methods $0.25

TRANSACTIONAL PRICING EXCEPTIONS
SERVICE FEES (Paid by Payer)
Payment Source Description Payment Method Fee Amount Calculation Type Min. Fee ($) per Transaction
All Payment Sources Credit/Debit/PayPal 3.25 % Percent (%) $1.95 IVR Surcharge All Payment Methods $0.95 Fixed ($)

SERVICE FEE EXCEPTIONS

MAX PAYMENT CAP
Card and PayPal Max ($) 125,000 ACH Max ($) 125,000

BILLER BANK ACCOUNT (FOR DEPOSITS AND CHARGEBACKS)
Note: must include voided business check or bank letter for each unique account Routing # Last 4 Acct # Last 4 Acct # for OBD

NOTES / SPECIAL HANDLING
Biller Order Form

BILLER ORDER FORM

INVOICE TYPE PARAMETER SHEET
Invoice Type Parameters must be completed for each invoice type Invoice Type Permits/Licenses Pricing Model Submitter
Haley [email protected] Pays Network Fees No

CURRENT BILLING DETAILS
Please indicate how many bills are sent monthly by placing the bill count for each month below:

JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
108 108 108 108 108 108 108 108 108 108 108 108
Avg CC
Transaction $
300.00 Max Invoice $ 75,000.00 Bill Frequency Monthly Avg. Bills Per Month 108

PRODUCTS AND SERVICES
Products and Services [Cloud Store] [Point of Sale]
TRANSACTIONAL PRICING (Paid by Biller)
Payment Source Description Payment Method Fee Rate % Fee Amount $ Additional Fee $

TRANSACTIONAL PRICING EXCEPTIONS
SERVICE FEES (Paid by Payer)
Payment Source Description Payment Method Fee Amount Calculation Type Min. Fee ($) per Transaction
All Payment Sources Credit/Debit/PayPal 3.25 % Percent (%) $1.95 All Payment Sources ACH/EFT $2.50 Fixed ($)

SERVICE FEE EXCEPTIONS

MAX PAYMENT CAP
Card and PayPal Max ($) 125,000 ACH Max ($) 125,000

BILLER BANK ACCOUNT (FOR DEPOSITS AND CHARGEBACKS)
Note: must include voided business check or bank letter for each unique account Routing # Last 4 Acct # Last 4 Acct # for OBD

NOTES / SPECIAL HANDLING
Biller Agreement
Biller Agreement Rev 5.1.5
The complete Biller Agreement includes the Biller Order Form, the Biller T+C and this Agreement.

P a g e | 1

1. License Grant & Restrictions. Subject to execution by Biller of the Invoice Cloud Biller Order Form incorporating this Agreement, Invoice Cloud hereby grants Biller a non-exclusive, non-transferable, worldwide right to use the Service described on the Biller Order Form until termination as provided herein, solely for the following purposes, and specifically to bill and receive payment from Biller’s own customers, for Services that are referenced in the Biller Order Form. All rights not expressly granted to Biller are reserved by Invoice Cloud and its licensors.

Biller will provide to Invoice Cloud all Biller Data generated for Biller’s Customers. Unless otherwise expressly agreed to in writing by Invoice Cloud to the contrary, Invoice Cloud will process all of Biller’s Customers’ Payment Instrument Transactions requirements related to the Biller Data and will do so via electronic data transmission according to our formats and procedures for each electronic payment type selected in the Biller Order Form. In addition, Biller will execute all third-party applications and enter into all agreements required for the Service without unreasonable delay, including without limitation Payment Processing Agreements and merchant agreements that may be required upon Implementation, or later at such time as the Service operates with different or multiple payment processors. Throughout the Term of this Agreement, for “Invoice Types” listed on the Biller Order Form (e.g., real estate taxes, utility bills, parking tickets, insurance premium, loans, etc.), Biller will not use the credit card processing, ACH or check processing of any bank, payment processor, entity, or person, other than Invoice Cloud via electronic data transmission or the authorization for processing of Biller’s Customers’ Payment Instrument Transactions, for each electronic payment method selected in the Biller Order Form.

Biller shall not: (i) license, sublicense, sell, resell, transfer, assign, distribute or otherwise commercially exploit or make available to any third party the Service in any way; (ii) modify or make derivative works based upon the Service; (iii) recreate, "frame" or "mirror" any portion of the Service on any other server or wireless or Internet-based device; (iv) reverse engineer or access the Service; or (v) copy any features, functions or graphics of the Service.

2. Privacy & Security. Invoice Cloud's privacy and security policies may be viewed at http://www.invoicecloud.com/privacy.html. Invoice Cloud reserves the right to modify its privacy and security policies in its reasonable discretion from time to time which modification shall not materially adversely impact such policies. Invoice Cloud will maintain compliance with current required Payment Card Industry (PCI) standards and Cardholder Information Security standards.

3. Account Information and Data. Invoice Cloud does not and will not own any Customer Data, in the course of providing the Service. Biller, not Invoice Cloud, shall have sole responsibility for the accuracy, quality, integrity, legality, and reliability of, and obtaining the intellectual property rights to use and process all Customer Data. In the event this Agreement is terminated, Invoice Cloud will make available to Biller a file of the Customer Data (to the extent that Invoice Cloud is permitted to provide pursuant to applicable law and PCI DSS), within 30 days of termination of this Agreement (or at a later time if required by applicable law), if Biller so requests at the time of termination. Invoice Cloud will retain Customer Data for a period from its creation for the time frame that is listed in the Biller Order Form under “Data Retention.” If Biller elects to upload or otherwise transfer any Customer Data created prior to the Go Live Date (“Historical Data”) to the Services during Implementation or anytime thereafter, such upload shall be subject to Invoice Cloud’s then-current requirements and will incur additional fees, which shall be agreed to in writing by both parties prior to any such Historical Data upload or transfer. Invoice Cloud reserves the right to remove and/or delete remaining Customer Data no less than 60 days after termination or expiration except as prohibited by applicable law or in the event of exigent circumstances.

4. Confidentiality / Intellectual Property Ownership. Invoice Cloud agrees that it may be furnished with or otherwise have access to Customer Data that the Biller’s customers consider confidential. Invoice Cloud agrees to secure and protect the Customer Data in a manner consistent with the maintenance of Invoice Cloud’s own Confidential Information, using at least as great a degree of care as it uses to maintain the confidentiality of its own confidential information, but in no event use less than commercially reasonable measures. Invoice Cloud will not sell, transfer, publish, disclose, or otherwise make available any portion of the Customer Data to third parties, except as permitted under this Agreement or required to perform the Service or otherwise required by applicable law.

Invoice Cloud (and its licensors, where applicable) owns all right, title and interest, including all related Intellectual Property Rights, in and to the Invoice Cloud Technology, the Content and the Service and any enhancement requests, feedback, integration components, suggestions, ideas, and application programming interfaces, recommendations or other information provided by Biller or any other party relating to the Service. In the event any such intellectual property rights in the Invoice Cloud Technology, the Content or the Service do not fall within the specifically enumerated works that constitute works made for hire under applicable copyright laws or are deemed to be owned by Invoice Cloud, Biller hereby irrevocably, expressly and automatically assigns all right, title and interest worldwide in and to such intellectual property rights to Invoice Cloud. The Invoice Cloud name, the Invoice Cloud logo, and the product names associated with the Service are trademarks of Invoice Cloud or third parties, and no right or license is granted to use them.

Biller agrees that during the course of using or gaining access to the Service (or components thereof) it may be furnished with or otherwise have access to information that Invoice Cloud considers to be confidential including but not limited to Invoice Cloud Technology, the Agreement, customer and/or prospective customer information, product features and plans, the marketing/sales collateral, pricing and financial information of the parties which are hereby deemed to be Invoice Cloud Confidential Information, or any other information that by its very nature constitutes information of a type that any reasonable business person would conclude was intended by Invoice Cloud to be treated as proprietary, confidential, or private (the “Confidential Information”). Biller agrees to secure and protect the Confidential Information in a manner consistent with the maintenance of Invoice Cloud’s rights therein, using at least as great a degree of care as it uses to maintain the confidentiality of its own confidential information, but in no event use less than reasonable efforts. Biller will not sell, transfer, publish, Biller Agreement
Biller Agreement Rev 5.1.5
The complete Biller Agreement includes the Biller Order Form, the Biller T+C and this Agreement.

P a g e | 2
disclose, or otherwise make available any portion of the Confidential Information of the other party to third parties (and will ensure that its employee and agents abide by the requirements hereof), except as expressly authorized in this Agreement or otherwise required by applicable law.

5. Billing. Invoice Cloud fees for the Service are provided on the Biller Order Form. Invoice Cloud's fees are exclusive of all taxes, levies, or duties imposed by taxing authorities. Invoice Cloud may assess and/or collect such taxes, levies, or duties against Biller and Biller shall be responsible for payment of all such taxes, levies, or duties, excluding only United States (federal or state) taxes based solely on Invoice Cloud's income. All payment obligations are auto debited from the Biller Bank Account, unless otherwise agreed in writing, and are non-cancellable, and all amounts or fees paid are non-refundable. Unless Invoice Cloud in its discretion determines otherwise, all fees will be billed in U.S. dollars. If Biller believes Biller’s bill or payment is incorrect, Biller must provide written notice to Invoice Cloud within 60 days of the earlier of the invoice date, or the date of payment, with respect to the amount in question to be eligible to receive an adjustment or credit; otherwise such bill or payment is deemed correct. Invoice Cloud reserves the right to modify pricing with respect to applicable fees to be paid under this Agreement, at any time upon thirty days written notice to Biller: a) based on increases incurred by Invoice Cloud on Network Fees from credit card processers, bank card issuers, payment associations, ACH and check processers; or b) if, during the Term, the average credit card payment processed by Invoice Cloud for any three (3) consecutive month period exceeds 110% of the Average Credit Card Transaction $ specified on the corresponding Invoice Parameter Sheet(s), to the extent that Invoice Cloud incurs increases in Network Fees. Invoice Cloud, on at least 30 days written notice to Biller, may also increase any or all fees referenced in the Biller Order Form (including any Invoice Parameter Sheets), by no more than the greater of CPI for the preceding period or 5%, provided, however, that such increase may not apply during the first year after the execution date of the Biller Order Form and may not occur more than once per year thereafter.

6. Term and Termination. The initial term of this Agreement shall commence as of the execution date of the Biller Order Form and continue for a period of five (5) years after the Go Live Date (“Initial Term”), and will automatically renew for each of additional successive three (3) year terms (“Renewal Term”) unless terminated as set forth herein. “Term” as used herein shall mean the Initial Term and any Renewal Term.

This Agreement may be terminated by either party effective at the end of the Initial Term or any Renewal Term by such party providing written notice to the other party of its intent not to renew no less than ninety (90) days prior to the expiration of the then-current term. Additionally, this Agreement may be terminated by either party with cause in the event of a material breach of the terms of this Agreement by the other party and the breach remains uncured for a period of 30 days following receipt of written notice by the breaching party. Upon any early termination of this Agreement by Invoice Cloud as a result of breach, Biller shall remain liable for all fees and charges incurred, and all periodic fees owed through the end of the calendar month following the effective date of termination. Upon any termination or expiration of this Agreement, Biller’s password and access will be disabled and Biller will be obligated to pay the balance due on Biller’s account. Biller agrees that Invoice Cloud may charge such unpaid fees to Biller’s Debit Account or credit card or otherwise invoice Biller for such unpaid fees.

7. Invoice Cloud Responsibilities. Invoice Cloud represents and warrants that it has the legal power and authority to enter into this Agreement.

Invoice Cloud warrants that the Service will materially perform the functions that the Biller has selected on the Biller Order Form and the Statement of Work, attached hereto and incorporated herein by reference (the “Statement of Work”), under normal use and circumstances, and that Invoice Cloud shall use commercially reasonable measures with respect to Customer Data to the extent that it retains such, in the operation of the Service; provided, that the Biller shall maintain immediately accessible backups of the Customer Data (to the extent that Biller is permitted pursuant to applicable law and PCI-DSS standards). In addition, Invoice Cloud will, at its own expense, as the sole and exclusive remedy with respect to performance of the Service, correct any Transaction Data to the extent that such errors have been caused by Invoice Cloud or by malfunctions of Invoice Cloud’s processing systems.

8. Limited Warranty. EXCEPT AS PROVIDED IN SECTION 7, THE SERVICE AND ALL CONTENT AND TRANSACTION DATA IS

PROVIDED WITHOUT ANY EXPRESS, OR IMPLIED WARRANTY, INCLUDING, WITHOUT LIMITATION, ANY IMPLIED

WARRANTY OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND ALL OTHER WARRANTIES ARE

HEREBY DISCLAIMED TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW BY INVOICE CLOUD AND ITS LICENSORS AND PAYMENT PROCESSORS. INVOICE CLOUD AND ITS LICENSORS AND PAYMENT PROCESSORS DO NOT

REPRESENT OR WARRANT THAT (A) THE USE OF THE SERVICE WILL BE UNINTERRUPTED OR ERROR-FREE, OR OPERATE

IN COMBINATION WITH ANY OTHER HARDWARE, SOFTWARE, SYSTEM OR DATA, (B) THAT THE SERVICE WILL NOT

EXPERIENCE DELAYS IN PROCESSING OR PAYING, OR (C) THE SERVICE WILL MEET REQUIREMENTS WITH RESPECT TO SIZE OR VOLUME. Invoice Cloud's service may be subject to limitations, delays, and other problems inherent in the use of the internet and electronic communications. Invoice Cloud is not responsible for any delays, delivery failures, or other damage resulting from such problems.

9. Biller’s Responsibilities. Biller represents and warrants that it has the legal power and authority to enter into this Agreement. Biller is responsible for all activity occurring under Biller’s accounts and shall abide by all applicable laws, and regulations in connection with Biller’s and/or its customers’ and/or any payers’ use of the Service, including those related to data privacy, communications, export or import of data and the transmission of technical, personal or other data. Biller represents and warrants that Biller has not falsely identified itself nor provided any false information to gain access to the Service and that Biller’s billing information is correct. Biller shall: (i) notify Invoice Cloud immediately of any unauthorized use of any password or account or any other known or suspected breach of security; (ii) report to Invoice Cloud and immediately stop any copying or distribution of Content that is known or suspected to be unauthorized by Biller or Biller’s Users; and (iii) obtain consent from Biller’s customers and payers to receive notifications and invoices from Invoice Cloud. Invoice Cloud is not responsible for any Biller postings in error due to delayed notification from credit card processors, ACH, bank and other related circumstances.

Biller agrees and acknowledges that in the event that Biller has access to, receives from, creates, or receives protected health information, or Biller has access to, creates, receives, maintains or transmits on behalf of electronic protected health information (as those terms are defined Biller Agreement
Biller Agreement Rev 5.1.5
The complete Biller Agreement includes the Biller Order Form, the Biller T+C and this Agreement.

P a g e | 3
under the privacy or security regulations issued pursuant to the Health Insurance Portability and Accountability Act of 1996 (“HIPAA”) and Subtitle D of the Health Information Technology for Economic and Clinical Health Act provisions of the American Recovery and Reinvestment Act of 2009 (“ARRA”), during the performance under this Agreement, it will comply with all such law, regulations and rules related thereto.

Biller is required to ensure that it maintains a fair policy with regard to the refund, return or cancellation of payment for services and adjustment of Transactions. Biller is also required to disclose all refund, return and cancellation policies to Invoice Cloud and any applicable payment processors and Biller’s Customers, as requested. Any change in a return/cancellation policy must be submitted to Invoice Cloud, in writing, not less than 21 days prior to the effective date of such change. If Biller allows or is required to provide a price adjustment, or cancellation of services in connection with a Transaction previously processed, Biller will prepare and deliver to Invoice Cloud Transaction Data reflecting such refund/adjustment within 2 days of resolution of the request resulting in such refund/adjustment. The amount of the refund/adjustment cannot exceed the amount shown as the total on the original Transaction Data. Biller may not accept cash or any other payment or consideration from a Customer in return for preparing a refund to be deposited to the Customer’s account; nor may Biller give cash/check refunds to a Customer in connection with a Transaction previously processed by credit card, debit card, ACH, or other electronic payment method, unless required by applicable law. Biller shall cooperate with Invoice Cloud to effect a timely Implementation by Biller allocating sufficient and properly trained personnel to support the implementation process and fully cooperating with Invoice Cloud and by securing the cooperation of Biller’s software and service providers and providing to Invoice Cloud the information required to integrate with Biller’s billing, CIS and other applicable systems. Biller agrees to participate in scheduled status meetings and provide regular written updates to Invoice Cloud detailing the current status of Implementation efforts, any identified issues or delays, and anticipated next steps, no less frequently than every thirty (30) days starting from the Effective Date until the Implementation is complete and Biller’s Go Live Date occurs. Failure to participate in such meetings or to respond to Invoice Cloud’s requests for status updates may result in an adjustment of the Implementation schedule or the imposition of additional fees at Invoice Cloud’s sole and absolute discretion. Failure by Biller to make material Implementation progress or respond to Invoice Cloud’s requests for status updates for a period exceeding ninety (90) days shall constitute a material breach of this Agreement.

10. Indemnification. Invoice Cloud shall indemnify and hold Biller and Biller’s employees, attorneys, and agents, harmless from any losses, liabilities, and damages (including, without limitation, Biller’s costs, and reasonable attorneys’ fees) arising out of: (i) failure by Invoice Cloud to implement commercially reasonable measures against the theft of Customer Data; or (ii) its total failure to deliver funds processed by Invoice Cloud as required hereunder (which relates to payments due from Invoice Cloud for Transaction data). This indemnification does not apply to any claim or complaint relating to Biller’s failure to resolve a payment dispute concerning debts owed to Biller or Biller’s negligence or willful misconduct or violation of any applicable agreement or law.

11. Fees. Invoice Cloud will charge Biller and/or Biller’s Customers the payment transaction fees and other fees as set forth on the Biller Order Form. In addition, Invoice Cloud will charge Biller for the initial platform setup, configuration, implementation and integration of Invoice Cloud’s Services with Biller’s internal or external system(s) (the “Implementation”). The scope of Implementation work and corresponding fees are set forth in: (i) the Statement of Work (“SOW”) entered into by the parties, the terms of such SOW being incorporated herein and made a part hereof by this reference, and (ii) the “Implementation Fee Details” section of the Biller Order Form. Where Biller requests any changes or additions to the Implementation or other work described in the SOW after the SOW has been fully executed by the parties, Invoice Cloud, in its sole and absolute discretion, reserves the right to charge Biller for such changes and additions, and such changes and additions and charges associated therewith must be agreed upon by the parties in advance in a written Change Order Form. Subject to Biller’s prior written approval, Biller shall be responsible for reimbursing all reasonable travel-related expenses incurred by Invoice Cloud in connection with performing Invoice Cloud’s obligations under the SOW, in accordance with the terms of Invoice Cloud’s then-current travel and expense policy.

12. Limitation of Liability. INVOICE CLOUD’S AGGREGATE LIABILITY SHALL BE UP TO AND NOT EXCEED THE AMOUNTS ACTUALLY PAID BY AND/OR DUE FROM BILLER IN THE TWELVE (12) MONTH PERIOD IMMEDIATELY PRECEDING THE EVENT GIVING RISE TO SUCH CLAIM. IN NO EVENT SHALL INVOICE CLOUD AND/OR ITS LICENSORS BE LIABLE TO

ANYONE FOR ANY INDIRECT, PUNITIVE, SPECIAL, EXEMPLARY, INCIDENTAL, CONSEQUENTIAL (INCLUDING LOSS OF

DATA, REVENUE, PROFITS, USE OR OTHER ECONOMIC ADVANTAGE) DAMAGES ARISING OUT OF, OR IN ANY WAY

CONNECTED WITH THE SERVICE, EVEN IF THE PARTY FROM WHICH SUCH DAMAGES ARE BEING SOUGHT OR SUCH PARTY'S LICENSORS HAVE BEEN PREVIOUSLY ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. Certain states and/or jurisdictions do not allow the exclusion of implied warranties or limitation of liability for incidental, consequential or certain other types of damages, so the exclusions set forth above may not apply to Biller.

13. Export Control. The Biller agrees to comply with United States export controls administered by the U.S. Department of Commerce, the United States Department of Treasury Office of Foreign Assets Control, and other U.S. agencies.

14. Notice. Either party may give notice by electronic mail to the other party’s email address (for Biller, that address on record on the Biller Order Form) or by written communication sent by first class mail or pre-paid post to the other party’s address on record in Invoice Cloud’s account information for Biller, and for Invoice Cloud, to Invoice Cloud, Inc., 30 Braintree Hill Office Park, Suite 101, Braintree, MA 02184 Attention: Client Services or [email protected]. Such notice shall be deemed to have been given upon the expiration of 48 hours after mailing or posting (if sent by first class mail or pre-paid post) or 12 hours after sending (if sent by email).

Biller Agreement
Biller Agreement Rev 5.1.5
The complete Biller Agreement includes the Biller Order Form, the Biller T+C and this Agreement.

P a g e | 4

15. Assignment. This Agreement may not be assigned by either party without the prior written approval of the other party, but may be assigned without such party’s consent to (i) a parent or subsidiary, (ii) an acquirer of assets, or (iii) a successor by merger. Any purported assignment in violation of this section shall be void.

16. Insurance.

Invoice Cloud agrees to maintain in full force and effect during the Term of the Agreement, at its own cost, the following coverages:
a. Commercial General or Business Liability Insurance with minimum combined single limits of One Million ($1,000,000) each occurrence and Two Million ($2,000,000) general aggregate. b. Umbrella Liability Insurance with minimum combined single limits of Five Million ($5,000,000) each occurrence and Five Million ($5,000,000) general aggregate.
c. Automobile Liability Insurance with minimum combined single limits for bodily injury and property damage of not less than One Million ($1,000,000) for any one occurrence, with respect to each of the Invoice Cloud’s owned, hired or non-owned vehicles assigned to or used in performance of the Services.
d. Errors and Omissions Insurance (Professional Liability and Cyber Insurance) with limits of liability of at least One Million Dollars ($1,000,000) per claim and in the aggregate.

17. Immigration Laws. Invoice Cloud represents and warrants that it has complied and will comply with all applicable immigration laws with respect to the personnel assigned to the Biller.

18. Beta Products. In the event that there is any functionality labelled “Beta” on the Biller Order Form, such functionality is provided “AS IS”

WITHOUT ANY EXPRESS, OR IMPLIED WARRANTY, INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTY OF

MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND ALL OTHER WARRANTIES ARE HEREBY DISCLAIMED

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW BY INVOICE CLOUD AND ITS LICENSORS AND PAYMENT PROCESSORS. INVOICE CLOUD’S AGGREGATE LIABILITY WITH RESPECT TO SUCH FUNCTIONALITY SHALL BE UP TO AND NOT EXCEED $10.

19. General.
(a) With respect to agreements with municipalities, localities or governmental authorities, this Agreement shall be governed by the law of the state wherein such municipality, locality or governmental authority is established, without regard to the choice or conflicts of law provisions of any jurisdiction. With respect to Billers who are not with municipalities, localities or governmental authorities, this Agreement shall be governed by Massachusetts law and controlling United States federal law, without regard to the choice or conflicts of law provisions of any jurisdiction. No text or information set forth on any other purchase order, preprinted form or document (other than a Biller Order Form and any add on Biller Order Form, if applicable), and no documentation (including any Implementation planning documents) except as specifically referenced in this Biller Agreement, shall modify, add to or vary the terms and conditions of this Agreement. If any provision of this Agreement is held by a court of competent jurisdiction to be invalid or unenforceable, then such provision(s) shall be construed, as ne arly as possible, to reflect the intentions of the invalid or unenforceable provision(s), with all other provisions remaining in full force and effect. No joint venture, partnership, employment, or agency relationship exists between Biller and Invoice Cloud as a result of this agreement or use of the Service.

The failure of either party to enforce any right or provision in this Agreement shall not constitute a waiver of such right or provision unless acknowledged and agreed to by Invoice Cloud in writing. All rights and obligations of the parties in Sections 4, 6, 10, 12, 14, 18 and 19(a) and (b) shall survive termination of this Agreement. This Agreement, together with any applicable Biller Order Form, comprises the entire agreement between Biller and Invoice Cloud and supersedes all prior or contemporaneous negotiations, discussions or agreements, whether written or oral between the parties regarding the subject matter contained herein. Biller agrees that Invoice Cloud may disclose the fact that Biller is a customer of Invoice Cloud in Invoice Cloud’s marketing, promotional, and sales materials, including without limitation in press releases, case studies, testimonials, customer lists, and presentations, provided that any case studies or press releases tha t explicitly identify Biller by name shall be subject to Biller’s prior written approval. Where this Agreement is incorporated into, embedded in or otherwise made a part of a separate agreement between Invoice Cloud, Biller and a third party service provider (“Third Party Agreement”), and such Third Party Agreement is terminated or expires, Biller and Invoice Cloud agree that the terms and conditions of this Agreement shall survive and remain in effect as between Biller and Invoice Cloud until this Agreement expires or is otherwise terminated by either Biller or Invoice Cloud in accordance with the terms herein.
(b) Additional terms and conditions and definitions applicable to this Agreement and the Biller Order Form are found at www.invoicecloud.com/biller-terms-and-conditions (the “Biller T+C”) and are agreed to by Invoice Cloud and Biller. The Biller T+C are hereby incorporated herein and made a part hereof by this reference.

InvoiceCloud + Coalinga
Goals for Coalinga
#1 Decrease processing costs
#2 Add online payments for Permits/Licenses
Additional goals:
• Reduce delinquencies
• Paperless billing
• Reduce bank checks
• Expand online payment methods
Confidential & Proprietary | 2
Confidential & Proprietary | 3
Paperless Enrollment = Savings for Coalinga
BPM Paperless % Total
Paperless Cost/Per Bill Monthly Savings IC Fee Per Bill IC Fee Total Monthly Savings Net Annually 4,600 20% 920 $0.90 $828.00 $0.15 $138.00 $690.00 $8,280.00 4,600 30% 1380 $0.90 $1,242.00 $0.15 $207.00 $1,035.00 $12,420.00 4,600 50% 2300 $0.90 $2,070.00 $0.15 $345.00 $1,725.00 $20,700.00 4,600 65% 2990 $0.90 $2,691.00 $0.15 $448.50 $2,242.50 $26,910.00 This equals $8,280 in print and mail savings annually.

How to maximize paperless adoption:

1. Generate confidence by allowing customers to receive E-Bills without requiring them to go paperless

2. Offer up to 3 reminders per bill

3. No required username/password to sign up for paperless

4. Enrollment options on the checkout screen
An average Invoice Cloud customer sees a 58% increase in paperless enrollment in the first twelve months. On our most conservative estimate of getting 20% of payers enrolled, Coalinga would save $690 per month from lower print and postage costs.

InvoiceCloud Pricing
Confidential & Proprietary | 4
Service Description InvoiceCloud Fee
Integration, Deployment, & Training
• Includes integration to existing billing system
$7,500 Waived
Account Access
• Monthly access to branded customer and biller portals, with one (1) administrator user and unlimited additional users HelpDesk Support & Marketing
• Access to InvoiceCloud’s HelpDesk, Client Services team, and Marketing support to help drive the highest online payment and paperless adoption
$95/month
Electronic Payment Fees
Residential Credit & Debit Cards
• Visa, MasterCard, Discover, PayPal, Venmo, and American Express See model types
E-Check See model types
Miscellaneous Fees
Paperless Billing (Only when a paper invoice is eliminated) $0.15 Bank Check Intercept (Optional) $0.25
IVR Payment $0.95 surcharge (can be
absorbed or submitter)
Credit Card Chargebacks/ ACH Rejects $10.00
EMV card reader $20/month
Electronic Payment Fees
Residential Credit & Debit Cards
• Visa, MasterCard, Discover, PayPal, Venmo, and American Express

2.72% (includes interchange)
E-Check $1.50 flat fee
InvoiceCloud Pricing – Non submitter
In this model the city of Coalinga absorbs all payment fees as they currently do today Estimated adoption:
• Credit card: 1738
• E-check: 435
• Total estimated cost: $123,324 annually
Coalinga currently pays approximately 11% to global payments +$2 to Tyler technologies for credit card transactions totaling ~400k annually. There is no option for e-check today.

Electronic Payment Fees
Residential Credit & Debit Cards
• Visa, MasterCard, Discover, PayPal, Venmo, and American Express

3.25% w/ 1.95 minimum paid by
residents or business
E-Check $1.50 flat fee absorbed by Coalinga
InvoiceCloud Pricing – Hybrid
In this model the resident or business pays for credit/debit card transactions and Coalinga covers the cost for e-check transactions Estimated adoption
• Credit card: 652
• E-check: 1521
• Total estimated cost: $29,232 annually
Electronic Payment Fees
Residential Credit & Debit Cards
• Visa, MasterCard, Discover, PayPal, Venmo, and American Express

3.25% w/ 1.95 minimum paid by
residents or businesses
E-Check $2.50 flat fee paid by residents
InvoiceCloud Pricing – Submitter (for General Fund)
For all general fund transactions residents or businesses will pay all associated transaction fees

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Notice of Completion for Phelps Ave Rehabilitation Ph II Project Meeting Date: Thursday, October 16, 2025
From: Sean Brewer, City Manager
Prepared by: Sean Brewer, City Manager
I. RECOMMENDATION:

It is recommended that the Coalinga City Councilaccept the project as complete; authorize the City Engineer to file the Notice of Completion for the project with the County Recorder and notify surety to exonerate contract bonds and authorize the Finance Department to release the 5% construction retention payment to Emmett Valley Construction 35 days after recordation of the Notice of Completion by the Fresno County Registrar-Recorder’s Office, contingent upon no claims being filed on the project.

II. BACKGROUND:

On June 18, 2025, the City Council awarded a construction contract to Emmett Valley Construction, Inc. in an amount of $502,738.00, with an additional contingency of $50,273.80 set aside for any unforeseen incidentals for a totalauthorization amount of $553,011.80.

A notice to Proceed was issued to Emmett Valley Construction providing 30 working days to complete construction.

III. DISCUSSION:

The project which was scheduled for completion on September 22, 2025 was completed on September 22, 2025.

The project saw a decrease to HMA, AB, Concrete Curb Ramp, Concrete Sidewalk & Existing Utilities of $10,639.06. The finalcontract amount is $495,553.19.

A final inspection of the project was performed September 12, 2025, which included preparation of a final punch list of items. The punch list items were completed on September 22, 2025. The Notice of Completion, when filed, begins a time period for which mechanics liens, liens against the contractor, and stop payment notices can be filed against a public construction project. It is a protection for the City during a construction project. Staff is not aware of any issues related to this project.

IV. ALTERNATIVES:

None.

V. FISCAL IMPACT:

The project was fully funded by STBG Grant Funds. There is no fiscal impact to the General Fund.

ATTACHMENTS:

File Name Description
2968_Notice_of_Completion.pdf Notice of Completion

RECORDING REQUESTED BY
City of Coalinga
No Fee – Gov’t. Code Sections
6103 and 27383
WHEN RECORDED MAIL TO:

Tri City Engineering Inc.
4630 W. Jennifer Ave., Suite 101
Fresno, CA 93722
SPACE ABOVE THIS LINE FOR RECORDER’S USE

NOTICE OF COMPLETION

1. The undersigned is OWNER or agent of the OWNER of the interest or estate stated below in the property hereinafter described.

2. The FULL NAME of the OWNER is City of Coalinga

3. The FULL ADDRESS of the OWNER is 155 W. Durian Ave, Coalinga, CA 93210

4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: In Fee (If other than fee, strike “in fee” and insert, for example, “purchaser under contract of purchase,” or leasee)

5. The FULL NAMES and FULL ADDRESSES of ALL PERSONS, if any, WHO HOLD SUCH INTEREST or ESTATE with the undersigned as JOINT TENANTS or as TENANTS IN COMMON are:

Names: Addresses:

6. The full names and full addresses of the predecessors in interest of the undersigned if the property was transferred subsequent to the commencement of the work of improvement herein referred to:

Names: Addresses:

7. All work of improvement on the property hereinafter described was COMPLETED September 22, 2025

8. The work of improvement
completed is described as
follows:

The Coalinga Phelps Avenue Improvements Phase II Project consists of rehabilitation of approximately 0.63 miles of severely distressed pavement on Phelps Avenue between Posa Chanet Boulevard and the city limits, and installation of ADA accessible ramps and crosswalk at the Phelps Avenue/Gregory Way intersection. In addition to providing a safer, more comfortable driving surface through the restoration of an important infrastructure asset, this project is consistent with the City’s long-range plan for active transportation options by providing connectivity to the Multi-Use Perimeter Trail..

9. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is Emmett Valley Construction.

10. The street address of said property is Phelps Ave between Posa Chanet Blvd in the City of Coalinga

11. The property on which said work of improvement was completed is in the City of
Coalinga
County of Fresno , State of California, and is described as follows:

Phelps Ave Rehabilitation Phase II Project
Date: Signature of Owner
Or Agent of Owner
Daniel E. Jauregui, City of Coalinga Engineer Representative Verification for INDIVIDUAL owner:

I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the owner of the aforesaid interest or estate in the property described in the above notice; that I have read said notice, that I know and understand the contents thereof, and that the facts stated therein are true and correct.

Fresno, CA
Date and Place
Verification for NON-INDIVIDUAL owner City of Coalinga :

I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the Contract City Engineer of the aforesaid interest or estate in the property described in the above notice; that I have read the said notice, that I know and understand the contents thereof, and that the facts stated therein are true and correct.

Fresno, CA
Date and Place Daniel E. Jauregui, City of Coalinga Engineer Representative

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Notice of Completion for Water Meter Replacement Project Project Meeting Date: Thursday, October 16, 2025
From: Sean Brewer, City Manager
Prepared by: Sean Brewer, City Manager
I. RECOMMENDATION:

It is recommended that the Coalinga City Councilaccept the project as complete; authorize the City Engineer to file the Notice of Completion for the project with the County Recorder and notify surety to exonerate contract bonds and authorize the Finance Department to release the 5% construction retention payment to Phoenix Water Solutions 35 days after recordation of the Notice of Completion by the Fresno County Registrar-Recorder’s Office, contingent upon no claims being filed on the project.

II. BACKGROUND:

On May 15, 2025, the City Council awarded a construction contract to Phoenix Water Solutions, Inc. in an amount of $301,275.80, with an additional contingency of $30,127.58 set aside for any unforeseen incidentals for a totalauthorization amount of $331,403.38.

This project will replace the water meters with the grant awarded by the Department of Water Resources for the Urban Community Drought Relief Grant Program in 2023. That grant includes an Advanced Metering Infrastructure (AMI Project which will replace water meters throughout the City of Coalinga with smart meters.

Phase 1 will consist of 1,734 meters to be installed. The contractor awarded the project will begin by installing 1,485 meters.

A notice to Proceed was issued to Phoenix Water Solutions, Inc. providing 45 working days to complete construction.

III. DISCUSSION:

The project, which was scheduled for completion on August 11, 2024, was ultimately completed on August 14, 2025.

The project saw a decrease in Meter Replacement & Disposal & Meter Box Lid Replacement of $43,259.66.

The finalcontract amount is $258,016.14.

A final inspection of the project was performed on August 15, 2025, which preparation of a final punch list of items was not needed. The notice of completion, when filed, begins a time period for which mechanics liens, liens against the contractor, and stop payment notices can be filed against a public construction project. It is a protection for the city during a construction project. Staff is not aware of any issues related to this project.

IV. ALTERNATIVES:

None.

V. FISCAL IMPACT:

The project was fully funded by an Urban Grant Relief Grant, CA Dept of Water Resources.

There is no fiscal impact to the General Fund.

ATTACHMENTS:

File Name Description
Notice_of_Completion.pdf Notice of Completion

RECORDING REQUESTED BY
City of Coalinga
No Fee – Gov’t. Code Sections
6103 and 27383
WHEN RECORDED MAIL TO:

Tri City Engineering Inc.
4630 W. Jennifer Ave., Suite 101
Fresno, CA 93722
SPACE ABOVE THIS LINE FOR RECORDER’S USE

NOTICE OF COMPLETION

1. The undersigned is OWNER or agent of the OWNER of the interest or estate stated below in the property hereinafter described.

2. The FULL NAME of the OWNER is City of Coalinga

3. The FULL ADDRESS of the OWNER is 155 W. Durian Ave, Coalinga, CA 93210

4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: In Fee (If other than fee, strike “in fee” and insert, for example, “purchaser under contract of purchase,” or leasee)

5. The FULL NAMES and FULL ADDRESSES of ALL PERSONS, if any, WHO HOLD SUCH INTEREST or ESTATE with the undersigned as JOINT TENANTS or as TENANTS IN COMMON are:

Names: Addresses:

6. The full names and full addresses of the predecessors in interest of the undersigned if the property was transferred subsequent to the commencement of the work of improvement herein referred to:

Names: Addresses:

7. All work of improvement on the property hereinafter described was COMPLETED August 14, 2025

8. The work of improvement
completed is described as
follows:

This project will replace the water meters with the grant awarded by the Department of Water Resources for the Urban Community Drought Relief Grant Program in 2023. That grant includes an Advanced Metering Infrastructure (AMI Project which will replace water meters throughout the City of Coalinga with smart meters.

Phase 1 will consist of 1,734 meters to be installed. The contractor awarded the project will begin by installing 1,485 meters.

9. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is Phoenix Water Solutions

10. The street address of said property is Various Locations in the City of Coalinga

11. The property on which said work of improvement was completed is in the City of
Coalinga
County of Fresno , State of California, and is described as follows:

Water Meter Replacement Project
Date: Signature of Owner
Or Agent of Owner
Daniel E. Jauregui, City of Coalinga Engineer Representative Verification for INDIVIDUAL owner:

I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the owner of the aforesaid interest or estate in the property described in the above notice; that I have read said notice, that I know and understand the contents thereof, and that the facts stated therein are true and correct.

Fresno, CA
Date and Place
Verification for NON-INDIVIDUAL owner City of Coalinga :

I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the Contract City Engineer of the aforesaid interest or estate in the property described in the above notice; that I have read the said notice, that I know and understand the contents thereof, and that the facts stated therein are true and correct.

Fresno, CA
Date and Place Daniel E. Jauregui, City of Coalinga Engineer Representative

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Adopt Resolution No. 4297 and consideration of approval of the Transfer of Appropriation No. 26-008 for the Fire Alarm Update Change Order Meeting Date: Thursday, October 16, 2025
From: Sean Brewer, City Manager
Prepared by: Mercedes Garcia, Senior Administrative Analyst I. RECOMMENDATION:

City Manager and Financial Services Director recommend City Council to:

1. Adopt Resolution No. 4297 – Amending the FY25/26 Operating Budget

2. Consideration of approval of the Transfer of Appropriations No. 26-008 in the amount of $23,505.00.

3. Approve Change Order from HCI and Western Roofing for roof penetration II. BACKGROUND:

III. DISCUSSION:

Staff requests a change order be approved for completion of the Fire Alarm project. This project was approved in May 2023. The electrical services to connect the Fire Alarm System to rooftop package air condition units (14 units) was not included in the scope of work. This type of pathway and HVAC tie in is always excluded from the scope by HCI. The unit shutdown is the final step to have the Fire Alarm fully functional. Western Roofing will penetrate the roof and patch roofing to match existing at 14 unit locations. Warranty to remain in place.

IV. ALTERNATIVES:

Do not approve appropriation transfer.

V. FISCAL IMPACT:

This will impact the General Fund-Fund Balance by reducing it by $23,505 to cover the cost of the Fire Alarm change order. The budget for account 101-432-84030 will be amended from $305,500 to $320,543 and the budget for account 101-413-84030 will be amended from $62,000 to $70,462.

ATTACHMENTS:

File Name Description
RESO#4297_FY25-26_Budget_Adj_TOA#26-
008_FireAlarmProj_101625.docx
RESO#4297_ApprovingFISCALYEARBudgetAdjustment
HCI-CHANGEORDERPROPOSAL_10162025.pdf HCI-CHANGEORDER
WESTERNROOFING-Coalinga_PD_Fire_Alarm_Roof_Patching_Quote.pdf WESTERNROOFING-Coalinga PD FireAlarm Roof
Patching
Resolution No. 4297
RESOLUTION NO. 4297

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COALINGA

ADOPTING ITS RECOMMENDATION FOR REVISING THE FISCAL YEAR 2025 / 2026 OPERATING BUDGET
WHEREAS, the City is required by law to approve a budget prior to the beginning of each fiscal year, and finds it prudent to review the status of the budget throughout the fiscal year;’ and WHEREAS, the Financial Services Director and requesting City Department Heads have undertaken a thorough review of the request and account; and
WHEREAS, the City Council has received and considered the Staff recommendations and adjustment to the budget for Fiscal Year 2025-2026, commencing July 1, 2025, and ending June 30, 2026; and
WHEREAS, the purpose of the budget adjustment is to update the community on the financial condition of the City and recommend adjustments to the City’s Budget that have been identified subsequent to budget adoption; and
WHEREAS, it is the intention of the City Council to adopt the Staff recommendations and said budget as modified and amended by the City Council of the City of Coalinga as the Financial Amended Budget for the fiscal year 2025-2026.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COALINGA AS FOLLOWS:

1. That the City Council of the City of Coalinga hereby approves and adopts the Staff recommendations with the following budget adjustment:

Account Number Account Description Current Budget Increase Decrease Adjusted Budget 101-000-39500 General Fund-Fund Balance $8,852,169 $23,505 $8,818,584 101-432-84030 Buildings Repairs & Maint. $305,500 $15,043 $320,543 101-413-84030 Buildings Repairs & Maint. $62,000 $8,462 $70.462 Total $23,505 $23,505

2. From and after the adoption date of this resolution the serval amounts stated in the Final Annual Budget hereinafter referred to as adopted expenditures shall become and thereafter appropriated to the offices, departments, accounts, objects and purposes stated therein for the fiscal year to which said budget is to apply and said monies are hereby authorized to be expended for the purposes and objects specified in said budget.

3. All resolutions and parts of resolutions in conflict herewith, including, but not necessarily limited to, such resolutions or parts of resolutions relating to compensation, allowances or benefits as may be in conflict herewith, are hereby expressly repealed.

Resolution No. 4297

4. This resolution shall take effect immediately upon adoption.

PASSED AND ADOPTED by the City Council of the City of Coalinga at its regular meeting held on October 16, 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

APPROVED:
________________________________
Nathan Vosburg, Mayor
ATTEST:
________________________________
Shannon Jensen, City Clerk

insert project picture/design
a TectaAmerica Company
City of Coalinga
Proposal for:

WESTERN ROOFING SERVICE
Coalinga PD Fire Alarm Roof Patching
Mercedes Garcia

PROJECT

PROPOSAL
Bid Date:

CA CA
DESIGNER: DRAWINGS: DATED:

WARRANTIES: Western Warranty / Yrs.:

PROJECT SCHEDULE: Estimated Start:
2 Days
**
•
•
7-Nov-25
•
•
Addenda Acknowledged: NONE
SECTION C. QUALIFICATIONS:

Work Start Date by: Q4 2025
PROGRESSIVE MATERIALS SILICONE ROOF PATCHING $ 8,068
SECTION B. PRICING:

Warranty - Manufacturer's Warranty to remain in place. Western Roofing Service 2 year Commercial Warranty Quote Expires:

Contractor shall have a minimum number of working days to complete the work to substantial completion.

ALLOWANCES: NONE
TECHNICAL SPECIFICATIONS:

PROGRESSIVE MATERIALS SILICONE ROOF PATCHING
Patch back roofing to match existing at (14) through roof pipe penetrations per FA-101, 201, 301, 401, 501 for details and locations.

Q4 2025 Estimated Completion: Q4 2025
SECTION A. STATEMENT OF WORK: (SOW)
The "Customer" and Western Roofing Service "Contractor" are the parties to this Proposal/Agreement. This statement of work (SOW) is subject to the terms and conditions as set forth in this Agreement. In the event of any conflict or inconsistency between the terms and conditions of this Agreement, the scope of work or any other documents incorporated by reference herein, the terms and conditions of this Agreement shall prevail. This proposal is derived from our review and interpretation of construction documents and information provided by the Customer.

WESTERN ROOFING SERVICE the "Contractor" is pleased to submit the following proposal as described herein.

HCI Systems Inc. AS-BUILT 17-Feb-25
[email protected] 0
155 W. Durian Avenue 270 N 6th Street
Coalinga 93210 Coalinga 93210
2 Manufacturer / Yrs.: See Below
8-Oct-25
Customer Project
City of Coalinga Coalinga PD Fire Alarm Roof Patching
Mercedes Garcia (559) 935-1533 0 -
Printed 10/8/2025
Initial/Ack.