Coalinga City Council
November 13, 2025

ORDINANCE NO. 875
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COALINGA AMENDING CHAPTER 1, ARTICLE 5 OF TITLE 2 OF THE COALINGA MUNICIPAL CODE RELATED TO THE CITY TREASURER The City Council of the City of Coalinga does ordain as follows:

SECTION 1. City Treasurer . Section 2-1.501 through 2-1.506 of the Coalinga Municipal Code is amended to read as follows (text to be added in underlined, text to be deleted is in strikeout):

Sec. 2-1.501. Creation and functions.

The office of the City Treasurer is confirmed as provided in Sections 36501 and 36502 of the Government Code of the State. The City Treasurer shall perform those duties as are mandated by Sections 41001, 41002, 41003 and 41004, 53633 and 53646 of the Government Code of the State. The City Treasurer shall perform such other duties consistent with this Code as are required of him or her by action of the City Council. The City Treasurer shall not perform any function or duty of the Finance Director but shall have the oversight and reporting duties as indicated in Section 2-1.504 and 2-1.505.

Sec. 2-1.502. Vacancies.

In the event of a vacancy in the office of City Treasurer, the Finance Director shall assume and carry out the duties of the City Treasurer until the office is filled by appointment or election as called for in Section 36512(b) of the Government Code.

Sec. 2-1.503. Compensation.

The City Treasurer shall receive such compensation and expense allowance as the Council shall from time to time determine by resolution or ordinance. Such compensation shall be a proper charge against such funds of the City as the Council shall designate.

Sec. 2-1.504. Monthly Treasurers Report.
(a) The City Treasurer shall complete a monthly report and accounting of all receipts, disbursements, and fund balances of the City, as required by Government Code Section 41004. Any information needed by the City Treasurer from the City records to complete this report shall be obtained through the procedures approved by the City Council. (b) It shall be responsibility of the Treasurer to prepare, submit and present the report timely in accordance with the approved reporting procedures.
(c) The City Manager and Finance Director have the right to review the report for accuracy prior to submission to City Council.
(b)

Sec. 2-1.505. Annual Investment Report.
(a) The Treasurer shall review the quarterly and annual investment report to the City Council. (b) This report shall summarize the City’s investment portfolio, performance relative to benchmarks, compliance with the City’s Investment Policy, and outlook for the upcoming fiscal year.
(c) This report shall be prepared and submitted in accordance with the Council approved reporting procedures.

Sec. 2-1.506. Coordination with the City Manager.
(a) Except for work with the Finance Director mandated by the provisions of this article, the Treasurer will inform the City Manager of requests for information from any other officer or employee of the City, being sensitive to the work schedules and work loads when requesting such information, and shall confine such direct requests to the City Manager, the City Manager's designee or department heads.
(b) The City Treasurer shall advise and coordinate with the City Manager relating to Treasurer reports to be made during any regular or special meeting of the Council, in order to assure compliance with the agenda provisions of the Ralph M. Brown Act, Council agenda policies and other requirements of law.

SECTION 2. Severability. If any part of this Ordinance is held to be invalid for any reason, such decision shall not affect the validity of the remaining portions of this Ordinance, and the City Council hereby declares that it would have passed the remainder of this Ordinance, as if such invalid portion thereof had been deleted.

SECTION 3. This ordinance shall take effect thirty (30) days after its passage.

SECTION 4. The City Clerk is hereby ordered and directed to certify the passage of this Ordinance and to cause the same to be published once in a newspaper of general circulation, published in the County of Fresno.

The foregoing ordinance was introduced by the City Council of the City of Coalinga, California, at a regular meeting held on this 13th day of November, 2025, and was passed and adopted by the City Council on this 4
th day of December, 2025, by the following vote:

AYES:

NOES:

ABSENT:

APPROVED:
______________________________
Mayor/Mayor Pro-Tem
ATTEST:
___________________________
City Council Clerk
i

CITY OF COALINGA - COUNCIL RULES OF PROCEDURE
I. The Rights and Responsibilities of a City Councilperson in California...................... 1 II. Rights and Responsibilities of a City Treasurer in California .................................... 2 III. Decorum of City Council Members ........................................................................... 3 IV. Decorum of City Staff ............................................................................................... 6 V. Decorum of the Public .............................................................................................. 7 VI. Addressing the Council............................................................................................. 8 VII. Electronic Devices.................................................................................................... 9 VIII.Location of Speaker.................................................................................................. 9 IX. Meeting Types and Schedules.................................................................................. 9 A. Regular Meetings ................................................................................................. 9 B. Adjourned Meetings............................................................................................ 10 C. Special Meetings ................................................................................................ 10 D. Emergency Meetings.......................................................................................... 11 E. Closed Sessions................................................................................................. 11 F. Public Hearings .................................................................................................. 12 X. MEETING AGENDAS............................................................................................. 13 A. Requirements for Agenda Item Submission ....................................................... 13 B. Declaration of Policy........................................................................................... 14 C. Procedures for Submission of Reports ............................................................... 14 D. Written Communications from the City and the Public........................................ 14 E. Preparation of the Agenda Packet...................................................................... 15 F. Distribution of the Packet.................................................................................... 15 G. Posting of Agenda .............................................................................................. 16 H. Failure to Meet Agenda Deadlines...................................................................... 16 I. Exceptions to the Agenda Requirement ............................................................. 16 J. Types of Agenda Items ....................................................................................... 16 K. Ordinances and Non-Binding Resolutions.......................................................... 17 XI. COUNCIL APPOINTMENTS .................................................................................. 18 A. Local Appointments List...................................................................................... 18 ii
B. Early Resignation ............................................................................................... 19 C. Interview Procedures for Applicants for a Vacant City Council Seat................... 19 D. Appointment Process for City Council Committees and Commissions............... 21 XII. CONDUCT OF MEETING ...................................................................................... 24 A. Call to Order – Mayor ......................................................................................... 24 B. Roll Call / Attendance ......................................................................................... 24 C. Order of Discussion............................................................................................ 25 D. Order of Items..................................................................................................... 26 E. Oral Communications from the Audience ........................................................... 28 F. Quorum Call ....................................................................................................... 28 G. Obtaining the Floor............................................................................................. 28 H. Motions to Reconsider an Item........................................................................... 28 I. Tabled Items ....................................................................................................... 29 A. Taking Action on Items........................................................................................ 29 B. Swearing in of New City Council Members......................................................... 29 C. Selecting a Mayor and Mayor Pro Tem............................................................... 29 D. Council Salary .................................................................................................... 29 XIII.Review.................................................................................................................... 30

I. The Rights and Responsibilities of a City Councilperson in California A. The rights and responsibilities of a city councilperson in California are derived from various sources, including:

1. California Government Code: The California Government Code provides a framework for the organization and operation of city governments, including the roles and responsibilities of city council members.

2. Local Ordinances: Cities may enact ordinances that further define the rights and responsibilities of city council members.

3. Case Law: Court decisions interpret and clarify the laws and regulations governing city council members.

B. City council members have a fiduciary duty to act in the best interests of the city and its residents. Their primary responsibilities include:

1. Policymaking: Enacting ordinances and resolutions to address local issues and provide for the health, safety, and welfare of the community. For example, the council may adopt ordinances regulating land use, traffic, or public safety.

2. Budgeting: Approving and overseeing the city's budget, ensuring responsible allocation of public funds. This includes setting priorities for spending and ensuring that the city's finances are managed effectively.

3. Oversight: Monitoring the performance of city departments and holding city staff accountable for implementing council policies. This may involve reviewing reports, conducting hearings, and making inquiries to ensure that city services are delivered efficiently and effectively.

4. Appointments: Appointing members to boards, commissions, and committees that advise the council on various matters. These bodies may provide expertise on issues such as planning, transportation, or public safety.

5. Representation: Representing the interests of their constituents and advocating for their needs. This includes listening to concerns, responding to inquiries, and working to address issues that affect the community.

C. Limitations on Council authority include:

1. Acting Individually: Council members generally cannot act individually on behalf of the city. Decisions must be made collectively by the council as a whole at duly noticed public meetings. This principle is crucial to ensure transparency and accountability in local government.

2. Interfering with Administration: Council members should not interfere with the day-to-day administration of city affairs, which is typically the responsibility of the city manager. Their role is to set policy, not to manage individual employees or departments.

3. Giving Orders to Employees: Council members should not give direct orders to city employees. All instructions should be channeled through the city manager to maintain a clear chain of command and avoid confusion or conflicts.

4. Conflicts of Interest: Council members must avoid conflicts of interest and refrain from using their positions for personal gain. For example, a council member who owns property that would be affected by a zoning decision should recuse themselves from voting on that matter.

D. Best Practices for Council Members

1. Attend Training: Newly elected council members should attend training sessions to learn about their roles and responsibilities. These sessions may cover topics such as the Brown Act, the city's budget process, and ethical considerations.

2. Consult with City Attorney: Council members should consult with the city attorney for legal advice on any matters related to their duties. This is essential to ensure that their actions comply with the law and to avoid potential liability.

3. Adhere to Ethical Standards: Council members should maintain high ethical standards and avoid even the appearance of impropriety. This includes being honest and transparent in their dealings with the public and avoiding any actions that could be perceived as conflicts of interest.

4. Communicate with Constituents: Council members should actively communicate with their constituents and seek their input on important issues.

This can be done through town hall meetings, community forums, and regular communication channels such as newsletters or social media.

5. Work Collaboratively: Council members should work collaboratively with other council members and city staff to achieve common goals. This includes respecting diverse viewpoints, engaging in constructive dialogue, and finding common ground to address community needs.

II. Rights and Responsibilities of a City Treasurer in California A. Roles and Responsibilities in California
E.1. The city treasurer plays a critical role in maintaining the financial health and stability of the city by safeguarding public funds, ensuring compliance with financial regulations, and overseeing various aspects of the city's financial operations. This summary is based on the California Government Code, relevant case law, and the specific ordinances or charter provisions of the city in question.

F.2. California Government Code

1.a. The California Government Code outlines the fundamental duties of a city treasurer. Govt C §§41001–41007, 53630–53686.These include:
a.b. Receiving and Safekeeping Funds: The city treasurer is the custodian of all city funds and is responsible for their safekeeping. b.c. Compliance with Financial Laws: The treasurer must comply with all state laws regarding the deposit, securing, and handling of public and trust funds.

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c.d. Disbursement of Funds: The treasurer disburses city funds only on warrants signed by legally designated persons.
d.e. Reporting and Accounting: The treasurer must submit a monthly written report to the city clerk and the legislative body, accounting for all receipts, disbursements, and fund balances4.
e.f.Tax and License Fee Collection: The treasurer performs duties related to collecting city taxes and license fees as prescribed by ordinance. g. Appointment of Deputies: The treasurer may appoint deputies and is responsible for their actions.

B. Roles and Responsibilities in Coalinga

1. In the City of Coalinga, the Finance Director is responsible for carrying out all functions and duties identified by State law related to treasury and finance operations. However, consistent with the intent of the voters in electing this office, the City has established through this Code of Conduct two specific areas where the City Treasurer shall play a crucial role in oversight:
a. Preparation and presentation of a Monthly Treasurer’s Report to the City Council. and;
b. Receipt and Review of the Quarterly and Annual Investment Report Prepared by the City’s investment consultants.
f. These reports shall be prepared and presented in accordance with the written procedures approved by the City Council. The City Treasurer shall not perform, assume, or interfere with any other function or duty of the Finance Director.

III. Decorum of City Council Members
A. Council Members shall:

1. put constituents first at all times;

2. treat each other, Staff, and the Public with dignity, courtesy, and respect;

3. value all opinions, be tolerant of new and different ideas, and encourage creativity and innovation;

4. follow through on commitments and be accountable to each other;

5. clarify when items are discussed in confidence and maintain appropriate confidentiality;

6. be attentive to others, limiting interruptions and distractions;

7. encourage dissent in debate while being mindful not to prolong discourse or block consensus;

8. be candid with each other about ideas and feelings, and resolve conflicts directly;
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9. keep comments clear, concise, and on-topic to maximize opportunities for all to express themselves;

10.continuously strive to improve how members work as a team;

11.place clear and realistic demands on staff resources and time when requesting action;

12.start and end meetings on time, work from an agenda, and be present, attentive, and prepared;

13.present problems in a way that promotes discussion and resolution;

14.continually work to build trust in each other;

15.treat each other and everyone with courtesy and refrain from inappropriate behavior and derogatory comments at all times, including but not limited to Council Meetings, social media, and public events;

16.be fair, impartial, and unbiased when voting on quasi-judicial actions;

17.move to require the Mayor to enforce these Rules, and the Mayor shall do so upon an affirmative vote of a majority of the Council Members present;

18.preserve order and decorum during the meeting;

19.not delay or interrupt the proceedings or the peace of the council, nor disturb any Council Member while speaking, by conversation or otherwise;

20.prohibit disclosure of confidential communications and authorize public censure for failure to comply;

21.support the Rules established by the Council;

22.abide by these Rules in conducting the business of the City of Coalinga;

23.value each other’s time;

24.attempt to build consensus on an item through an opportunity for dialogue; but when this is not possible, the majority vote shall prevail and the majority shall show respect for the opinion of the minority;

25.have the right to dissent from, protest, or comment upon any action of the Council;

26.respect each other’s opportunity to speak and, if necessary, agree to disagree;

27.avoid offensive negative comments and shall practice civility and decorum during discussions and debate;

28.assist the Mayor’s exercise of the affirmative duty to maintain order;

29.speak to the City Manager directly on issues and concerns but not give individual direction;

30.treat staff professionally and refrain from publicly criticizing individual employees;

31.avoid involvement in personnel issues except during Council closed sessions regarding Council-appointed staff such as the City Manager and City Attorney, including hiring, firing, promoting, disciplining, and other personnel matters;

32.discuss directly with the City Manager and/or City Attorney any displeasure with a department or Staff;

33.request answers to questions on agenda items from the City Manager, City Attorney, City Clerk, City Treasurer, Department Directors, or Division Managers prior to the meeting whenever possible;

34.be deemed to have forfeited his or her title to office upon failing to attend four (4) consecutive Regular City Council Meetings without excuse;

35.may present via audio, visual, presentation or other means of communications any agenda item requested to be placed on the agenda by that Council Member; and

36.disclose conflicts of interest:
a. The Political Reform Act prohibits any public official from making, participating in making, or in any way attempting to use his/her official position to influence a governmental decision in which the public official knows or has reason to know he/she has a financial interest. b. A Public Official who holds an office specified in Government Code Section 87200, and who has a disqualifying financial interest in a decision, shall identify the conflict of interest or potential conflict of interest, and immediately, prior to the consideration of the matter, do all of the following:
(i) publicly identify the financial interest that gives rise to the conflict of interest or potential conflict of interest in detail sufficient to be understood by the public, except that disclosure of the exact street address of a residence is not required;
(ii) recuse himself/herself from discussing and voting on the matter, or otherwise acting in violation of Government Code Section 87100; (iii) Leave the room until after the discussion, vote, and any other disposition of the matter is concluded, unless the matter has been placed on the portion of the agenda reserved for uncontested matters; (iv)And, the Public Official may speak on the issue during the time the general public speaks on the issue, but not from the dais. c. Public Officials who have a disqualifying conflict of interest shall also comply with the administrative regulations of the Fair Political Practices Commission, as may be amended or adopted, from time to time, for implementing this rule.

37.direct all contracts to City Manager for signature.

38.strive to pass balanced budgets in a timely manner.

39.not submit requests for non-budgeted expenses as those types of agenda items should originate on the City Council agenda from City Staff via the City Manager if it relates to City building maintenance, staffing, personnel, City vehicles, repairs or upgrades.

40.refrain from interfering in City administrative duties assigned to the City Manager and Department Heads. All requests from City Staff should flow through their supervisors and the City Manager.

41.not be involved in the day-to-day work of the City Staff and should make sure not to interfere in the maintenance, personnel needs, City structures and Staff requests.

42.not interfere with the execution by the City Manager of his or her powers or duties. Except for purposes of inquiry, the Council and its members shall deal with the portion of the administrative services for which the City Manager is responsible solely through him or her. Council Members are not allowed to interfere and/or influence the City Manager in making purchases of any materials, supplies or increase in personnel that come from a City Staff Member or department that have not gone through the chain of command and have approval from the City Manager.

43.set policy, but it is the City Manager who actually implements the policies. This means it is not the role of the Council Member to supervise City employees on the job or become involved in the day-to-day administration of City affairs such as personnel, building repairs, and maintenance and all requests from City Staff shall go through the City Manager.

44.not be authorized to interfere with the City Manager’s administration of City government. Council Members may not give orders to Staff, Department Heads or other City employees. To do its job, however, Council may request information from City Staff on how the City is operating, however any actions from those conversations that could impact the budget or disrupt from the City Manager’s ability to lead should originate from City Staff and follow their chain of command. This does not stop Council from asking questions to City Staff pertaining to a Future Agenda Item they are working on unrelated to duties of the City Manager.

45.understand it is the City Manager who has the power, and it shall be his or her duty, to appoint, discipline and remove all employees of the City under his or her jurisdiction, subject to civil service requirements.

46.receive individual emails from the City Clerk monthly outlining each individual Council Member’s travel and training budget balance.

IV. Decorum of City Staff
A. City Staff shall:

1. prepare well-written staff reports and provide accompanying documents on all agenda items in accordance with the agenda format and preparation schedule;

2. be available for questions from Council Members in accordance with the Brown Act prior to and during meetings;

3. respond to questions from the public during meetings only when requested to do so by Council Members or the City Manager;

4. refrain from arguing with the Public or Council Members;

5. switch any electronic equipment such as pagers and cellular telephones to silent, airplane mode or off during Council Meetings;

6. remain objective on issues and should not be advocates for issues unless so directed by the City Manager; and

7. disclose conflicts of interest:
a. The Political Reform Act prohibits any Staff Member from making, participating in making, or in any way attempting to use his/her official position to influence a governmental decision in which the public official knows or has reason to know he/she has a financial interest. b. A Staff Member who holds an office specified in Government Code Section 87200, and who has a disqualifying financial interest in a decision, shall identify the conflict of interest or potential conflict of interest, and immediately, prior to the consideration of the matter, do all of the following:
(i) publicly identify the financial interest that gives rise to the conflict of interest or potential conflict of interest in detail sufficient to be understood by the public, except that disclosure of the exact street address of a residence is not required;
(ii) recuse himself/herself from discussing the matter, or otherwise acting in violation of Government Code Section 87100;
(iii) Leave the room until after the discussion, vote, and any other disposition of the matter is concluded, unless the matter has been placed on the portion of the agenda reserved for uncontested matters; (iv)And, the Staff Member may speak on the issue during the time the general public speaks on the issue, but not from the dais. c. Staff Members who have a disqualifying conflict of interest shall also comply with the administrative regulations of the Fair Political Practices Commission, as may be amended or adopted, from time to time, for implementing this rule.

V. Decorum of the Public
A. Any Member of the Public who is a Lobbyist shall identify themselves and the client(s), business, or organization they represent before speaking to the Council.

B. Members of the Public attending Council meetings shall observe the same rules and decorum applicable to the Council Members and staff as noted above.

C. Members of the Public attending Council meetings shall not bring food items into the Council Chambers . Unless unless a medical necessity for food exists. Drinks are Water is okay permitted so long as the container it is in has a closed top.

D. No person shall engage in conduct that is intended to or is likely to provoke violent or riotous behavior, nor shall any person engage in conduct that disturbs the orderly conduct of the Council meeting. Examples of disorderly conduct include, but are not limited to, feet-stamping, whistling, yelling or shouting, organized silent demonstrations, physically threatening conduct, name calling, cursing, and similar demonstrations.

E. The Mayor shall request that a person who is breaching the rules of decorum cease the conduct. If the person does not cease the conduct immediately, the Mayor may declare that person to be in disorder as a result of their conduct and order the person to leave the Council Meeting. The Coalinga Police Department shall assist the Mayor in enforcing the rules of decorum, including removing disorderly persons upon order of the Mayor.

F. Any person who willfully engages in conduct which is designed to or is likely to provoke others to engage in violent or riotous behavior, disturbs the peace of the meeting by loud and unreasonable noise, engages in other disruptive conduct which substantially interferes with the orderly conduct of business before the Council, and who fails, upon request of the Mayor, or representative acting in the capacity of the Mayor, to cease such activity, shall be barred from further attendance at such meeting unless permission to remain and/or address the Council is granted by a majority vote of the Council. A person violating this subsection may be charged with a misdemeanor.

VI. Addressing the Council
A. Purpose of Citizen Comments. During City Council meetings, the City provides opportunities for the public to address the Council as a whole in order to listen to the public’s opinions regarding matters within the jurisdiction of the City.

1. Citizen Comments should not be addressed to individual Council Members not to City Officials, but rather to the Council as a whole regarding City business.

2. While Members of the Public may speak their opinions on City business, personal attacks on Council Members and City Officials, use of swear words, and signs or displays of disrespect for individuals are discouraged as they impede good communication with the Council.

3. Consistent with the Brown Act, the public comment periods on the agenda are not intended to be “Question and Answer” periods or conversations with the Council and City Officials.

4. Members of the Public with questions concerning Consent Calendar items may contact the Staff person who provided the report prior to the meeting.

B. Citizens interested in making comments related to a specific agenda item shall complete a Public Comment Card and provide it to the City Clerk prior to the vote on the item they wish to speak on.

A. Speaker time limits. In the interest of facilitating the Council’s conduct of City Business, the following time limits apply to Members of the Public (speakers) who wish to address the Council during the meeting.

1. Matters within the jurisdiction of the City. Three (3) minutes per speaker.

2. Time limits per meeting.
a. Each speaker shall limit his/her remarks to the specified time allotment. b. The City Clerk shall consistently utilize the timing system. c. In the further interest of time, speakers may be asked to limit their comments to new materials and not repeat what a prior speaker said. Organized groups may choose a single spokesperson who may speak for the group, but with no increase in time.
d. Speakers shall not concede any part of their allotted time to another speaker.
e. The Mayor, with consensus of Council, may further limit, or expand, the time allotted for public comments per speaker or in total for the orderly conduct of the meeting; such limits shall be fairly applied.

VII. Electronic Devices
A. Members of the Public shall turn their electronic devices that are capable of emitting sound – including cellular telephones, personal data devices, pagers, digital tablets, laptop computers, etc. – to the off or silent mode during Council Meetings.

B. Cameras. Cameras and recording equipment may be used during Council Meetings only if:

1. the devices are silent during use; and

2. the devices are used in a manner and at locations that do not impede walkways or others’ views of the meeting or disrupt the conduct of the meeting.

VIII. Location of Speaker
A. Members of the Public shall not approach the dais without the express consent of the Mayor.

B. Members of the Public wishing to address the Council must approach the podium when recognized by the Mayor and speak only from the podium. Unless unless the mobile microphone is needed due to necessity.

C. Members of the Public should, but are not required, to state their name and address before beginning comments.

IX. Meeting Types and Schedules
A. Regular Meetings

1. The Council shall meet the first and third Thursday of each month generally beginning at 6:00 p.m. in the City Hall Council Chambers, 155 W. Durian Ave, Coalinga, California, except as otherwise provided in the annually adopted meeting schedule or as otherwise revised by the Council.

2. Whenever possible, Special Workshops shall take place in the Council Chambers.

3. All City Council Meetings, Regular or Special, other than Emergency Meetings, including workshops, shall not be scheduled before 5:3000 p.m. Unless unless a majority of the Council otherwise approves prior.

B. Adjourned Meetings

1. As permitted by law, the Council may adjourn any Regular, Adjourned Regular, Special, or Adjourned Special Meeting to a time and place specified in the motion of adjournment.

2. Any Regular, Adjourned Regular, Special, or Adjourned Special Meeting of the Council may be adjourned to a time and place specified in the order of the adjournment. Less than a quorum may so adjourn from time to time. If all the members of the Council are absent from a Regular or Adjourned Regular Meeting, the City Clerk or Deputy City Clerk may declare the meeting adjourned to a stated time and place and shall cause a written notice of the adjournment to be delivered personally or by mail to each member of the Council, the City Attorney, and to each local newspaper of general circulation and radio or television station requesting notice in writing. Such notice shall be delivered personally or by mail at least twenty- four (24) hours before the time of such meeting as set forth in the notice. A copy of the order or notice of an adjournment shall be conspicuously posted on or near the door of the place where the Regular, Adjourned Regular, Special, Adjourned Special Meeting was held within twenty-four (24) hours after the time of the adjournment. When a Regular or Adjourned Regular Meeting is adjourned as provided in this section, the resulting Adjourned Regular Meeting shall be a Regular Meeting for all purposes. When an order of adjournment of any meeting fails to state the hour at which the Adjourned Meeting is held, it shall be held at the hour specified for Regular Meetings by ordinance, resolution, law, or other rules.

C. Special Meetings

1. A Special Meeting of the City Council may be called at any time by the Mayor, Mayor Pro-Tem, or by a majority of the members of the Council by delivering personally or by mail a written notice to each member of the Council, the City Attorney, and to each local newspaper of general circulation and radio or television station requesting notice in writing. Such notice shall be delivered personally or by mail at least twenty- four (24) hours before the time of such meeting as set forth in the notice. The call and notice shall set forth the time and place of the Special Meeting and the business to be transacted. No other business shall be considered at such meeting. Such written notice may be dispensed with as to any member who, at or prior to the time the meeting

convenes, files with the City Clerk or Deputy City Clerk, a written waiver of the notice. Such waiver may be given by telephone or by telegram. Such written notice may also be dispensed with as to any member who is actually present at the meeting as the time it convenes.

D. Emergency Meetings

1. In the case of an emergency situation involving matters upon which prompt action is necessary due to the disruption or threatened disruption of public facilities, the legislative body may hold an Emergency Meeting without complying with either the 72-hour or 24-hour notice and posting requirements for Regular and Special Meetings, but shall otherwise comply with the Brown Act procedures generally stated below.

2. Each local newspaper of general circulation and radio or television station that has requested notice of Special Meetings pursuant to the Brown Act, shall be notified by the Mayor of the legislative body, or designee thereof, at least one hour prior to the Emergency Meeting, or in the case of a dire emergency, at or near the time that the Mayor or designee notifies the Council of the Emergency Meeting.

3. This notice shall be given by telephone call to the numbers provided in the most recent request for notification.

4. In the event that telephone services are not functioning, the notice requirements of this section shall be deemed waived, and the legislative body, or designee of the legislative body, shall notify those newspapers, radio stations, or television stations of the Emergency Meeting, the purpose of the meeting, and any action taken at the meeting as soon after the meeting as possible.

5. During an Emergency Meeting, the legislative body may meet in closed session pursuant to the Brown Act if agreed to by a two-thirds vote of the members present, being not less than four votes of the Council.

6. All Special Meeting requirements in the Brown Act shall be applicable to an Emergency Meeting, with the exception of the 24-hour notice and posting requirement.

7. The minutes of an Emergency Meeting; a list of persons who the Mayor or designee of the Council, notified or attempted to notify; a copy of the roll call vote; and any actions taken at the meeting, shall be posted for a minimum of ten (10) days in a public place as soon after the meeting as possible.

E. Closed Sessions

1. Closed Sessions generally shall be conducted on the first and third Thursday of every month or during Special Meetings held immediately prior to Regular Meetings.

2. In accordance with the Brown Act, the public may speak regarding any Closed Session item prior to the Closed Session during the Citizen Comments portion of the agenda.

3. All Closed Session information, verbal or written, is privileged and confidential and shall not be shared with any person not at the Closed Session. Any Council Member sharing information in violation of this rule may be subject to censure by the Council consistent with the Council’s confidentiality policy then in effect.

4. The City Attorney shall report out in open session any reportable actions that were taken by Council and the vote on such actions in accordance with the Brown Act.

F. Public Hearings

1. The City Clerk shall set Public Hearing dates on all matters that require a notice and Public Hearing before the Council, such as matters received from the planning division and appeals to the Council.

2. Public Hearings will not be withdrawn or continued without the full knowledge and concurrence of the Council Members within whose districts/jurisdiction the issue resides.

3. The Council may refuse to grant a continuance of any Public Hearing unless there is a valid legal reason why the Public Hearing must be continued.

4. Continuances.
a. Any person (applicant, appellant, or designated representative) scheduled for a Public Hearing before the Council:
(i) may obtain one continuance for a period not to exceed the second Regular Meeting after the original scheduled Public Hearing date, as a matter of right, without personally appearing before the Council on the scheduled hearing date, provided a written request for the continuance must be delivered to the City Clerk by noon on the day prior to the scheduled Public Hearing. Any person, who has once obtained a continuance by any procedure, may not obtain a subsequent continuance by notifying the City Clerk as provided in this Rule 6.F.a(i). (ii) who wants to obtain a continuance of the Public Hearing beyond the second Regular Meeting after the original scheduled Public Hearing date, or has not notified the City Clerk as provided in Rule 6.F.4.a(i), may obtain a continuance only by appearing before the Council at the time the original Public Hearing is scheduled and requesting a continuance.

This continuance is not a matter of right and will not be granted unless the Council is satisfied that good cause exists for the continuance and that a substantial number of people will not be inconvenienced by such continuance.
(iii) who has once obtained a continuance of a Public Hearing either by notice to the City Clerk per Rule 6.F.4.a(i) or by personal appearance per Rule 6.F.4.a(ii), may obtain a further continuance only by appearing before the Council at the scheduled Public Hearing and satisfying the Council that extraordinary circumstances exist that would justify this second continuance.

(iv)who has twice obtained a continuance of a Public Hearing, may obtain an additional continuance only by appearing before the Council at the scheduled hearing and satisfying the Council that a miscarriage of justice would result from the refusal of the Council to grant a continuance.
b. City Staff may request and upon Council’s approval obtain a continuance based on the need of the originating department or on behalf of a Council Member. Department staff may request, via the City Clerk, as many continuances as needed to complete and ready the project or appeal for the Public Hearing process; however, Staff may not serve as a requestor on behalf of an applicant or appellant.
c. Any organized group of residents or neighborhood associations, not recognized as an applicant or appellant, may contact their Council Member and request a continuance as needed to complete and ready the project or appeal for the hearing process. The Council Member, in his or her sole discretion, may request the Council approve the continuance for good cause.
d. At the meeting when the Public Hearing is scheduled, but before the hearing starts, any Council Member may request the Council approve a continuance.
e. Disputes regarding the length of a continuance will be decided by the Council at the scheduled hearing if City Staff or the City Clerk cannot obtain mutual agreement between the parties beforehand.

X. MEETING AGENDAS
A. Requirements for Agenda Item Submission

1. The City Manager and City Clerk shall develop the agenda for Council Meetings in consultation with the Mayor and Mayor Pro-Tem.

1. Council Members may submit items for inclusion on a future agenda by submitting the request via email within ten (10) days of the next finalized agenda via email or written notice.

2. Council Members may submit staff reports or descriptions of oral reports to the City Clerk and or the City Manager for placement on the agenda.

3. Department directors, subject to the discretion of the City Manager, may submit staff reports or descriptions of oral reports to the City Clerk for placement on the agenda.

4. Outside agencies may submit agenda items in accordance with the following:
a. Items from outside agencies must be sponsored for agenda placement by Council Members or department Staff; and
b. All agenda items must be submitted in accordance with the agenda packet submission and preparation requirements.

5. All Items placed on a City Council agenda, including all exhibits and attachments, shall be reviewed and approved by the Mayor and City Attorney prior to finalizing the agenda. If no objection is made by the City Attorney or the Mayor the agenda will be posted timely.

B. Declaration of Policy

1. No ordinance, resolution, motion, or item of business shall be introduced or acted upon at a meeting of a legislative body of the City without it appearing on a duly noticed and posted agenda in accordance with the Brown Act.

Exceptions to this rule are limited to those provided by state law.

2. No ordinance, resolution, motion, or item of business will be considered that:
a. does not affect the conduct of the business of the City of Coalinga or its powers or duties as a municipal corporation, or
b. supports or disapproves of any legislation or action (i) of the State of California;
(ii) of the Congress of the United States; or
(iii) before any officer or agency of the state or nation, unless the proposed legislation or action, if adopted, will affect the conduct of the municipal business or the powers or duties of the City of Coalinga or its officers or employees.
c. Rule 7.B.2 may be invoked only before Public Comment or Council deliberation on the matter and by three affirmative votes on the question:
“Shall the Council consider this matter?”
C. Procedures for Submission of Reports

1. A written staff report should be prepared and submitted for agenda review in accordance with the agenda review procedure.

2. Staff reports shall include a section reflecting review by the City Attorney as appropriate.

3. “Continued” items do not require a new staff report if there are no changes other than the agenda date. If there is any other change, a new staff report meeting all applicable requirements must be submitted.

4. Staff reports shall contain the name of the staff member or department head putting the item on the agenda.

5. Staff reports shall include any fiscal information as it relates to the City budget or spending or saving money.

D. Written Communications from the City and the Public

1. The City Clerk, City Manager, and or City Attorney shall manage communications to Council Members regarding meeting topics to ensure compliance with the Brown Act.

a. Except for records exempt from disclosure under the California Public Records Act and otherwise by law, agendas or any other writings distributed to all or a majority of the Council Members for discussion or consideration at a Public Meeting are disclosable to the public, and shall be made available upon request without delay.
b. Materials distributed to the Council Members during the meeting shall be available for viewing by the public during the meeting if the materials were prepared by the City or a Council Member, or at the conclusion of the meeting if prepared by another person.

2. Interested parties or their authorized representatives may address the Council by written communications regarding anything within the jurisdiction of the City.

Citizen Comments submitted in writing to the City Clerk by 5:00pm on the day of the City Council meeting shall be distributed to the City Council and included in the record, however they will not be read..
a. Written communications received by the City Clerk prior to posting of the agenda will be included in the agenda packet material. Written communications received by the City Clerk after that deadline will be delivered to the Council Members at the Council Meeting if related to an item on the meeting agenda.
b. Documents (10 copies recommended) that members of the public submit to the City Council at the meeting shall be given directly to the City Clerk for distribution and shall not be given directly to the Council. The documents will be made available to the public.

E. Preparation of the Agenda Packet

1. No later than 6:00 p.m. on the Monday prior to each regularly scheduled meeting, the City Clerk shall finalize the agenda packet.

2. Agenda Packet Contents.
a. The agenda packet shall include the agenda, the staff reports, draft resolutions and ordinances, contract, and other attachments. Items noted as “To Be Delivered” on the agenda will be delivered prior to the start of the Council Meeting and published to the City’s website no later than the following day. No item shall be required to be considered by the Council if the applicable written material is not delivered to the Council before the agenda item is discussed and made available to the public at the same time. b. Corrections or supplements to a staff report or other written materials already included in the agenda packet may be delivered separately. c. All agreements on the agenda shall be available for review by the Council and the Public prior to the meeting, or at the meeting location during the meeting, unless determined otherwise by the City Attorney.

F. Distribution of the Packet

1. The City Clerk shall distribute the agenda packet to the Council Members and persons requesting copies of the agenda packet no later than Monday at 6:00 p.m. prior to the regularly scheduled meeting.

2. Paper or electronic copies of the agenda packet shall be available for the news media and other such organizations, agencies, institutions, or persons who so subscribe.

G. Posting of Agenda

1. The City Clerk shall post the agenda of each Regular or Adjourned Regular Meetings of the legislative body at least 72 hours in advance of the meeting in a location that is freely accessible to members of the public as required by the Brown Act.

2. The City Clerk shall maintain an affidavit indicating the location, date, and time of posting each agenda.

3. Agendas will generally be published to the City’s website by the end of business on the Monday before Regular Meetings.

4. Staff reports including attachments, exhibits, and agreements will generally be published to the City’s website by end of business on the Monday before Regular Meetings.

5. If technical difficulties occur, the agenda and reports will be published on the City’s website as soon as those difficulties are resolved.

H. Failure to Meet Agenda Deadlines

1. The City Clerk shall not, without the consent of the City Manager or City Attorney, accept any agenda item or revised agenda item after the deadlines established and noted in these Rules.

I. Exceptions to the Agenda Requirement

1. Matters not included on the published agenda may be discussed and acted upon by the legislative body only in the following situations:
a. at a meeting during which a majority of the Council Members determine in open session that the matter in question constitutes an “emergency"; or b. Upon a determination by two-thirds of the Council Members, or if less than two- thirds are present by unanimous vote of the Council Members present, that:
(i) there is a need to take immediate action; and
(ii) the need for action came to the attention of the City after the agenda had been posted; or

2. the item was posted for a prior meeting occurring not more than five (5) calendar days prior to the date action is taken on the item, and at the prior meeting the item was continued to the meeting at which action is being taken.

J. Types of Agenda Items

1. Closed Sessions – confidential discussions with the legislative body as permitted by the Brown Act.

2. Ceremonial Matters – the presentation and receipt of ceremonial resolutions and celebrations not requiring formal legislative body action.

3. Administrative Matters – consent items making clerical corrections to previous legislative documents and to ensure accurate legislative history.

4. Consent Calendar – considered one item, consisting of informational items, matters routine in nature or only requiring a yes or no response without formal discussion and not likely to be subject to debate or inquiry by the Council Members or the public; typically adopted in one motion.

5. Public Hearings – duly noticed hearings as mandated by local, state, or federal law, providing an opportunity for public review and comment of a proposed action by the Council.

6. New Business – non-routine items requiring an oral presentation and discussion before action is taken.

7. Information Items – items when staff is required by federal or state law or city code to inform Council of an issue when authority has been delegated to a person, position, board, or commission.

8. Public Comment – oral communications from the public regarding matters within the subject matter jurisdiction of the City.

9. City Council Reports and Requests:
a. Brief oral or written reports summarizing meeting or conference attendance at City expense, as required by AB 12349;
b. Requests that City Manager or Staff report on various issues; c. Requests to place items on a future Council Meeting agenda must be approved (consensus by Council must be received);
d. Reports on district and citywide activities or news.

K. Ordinances and Non-Binding Resolutions

1. Ordinances on the agenda may be passed for publication or adopted in accordance with established procedures.

2. Ordinance changes during the review and adoption process. a. The text of an ordinance receiving the necessary votes to bring the matter to Council shall be the text that is included in the published agenda as passfor- publication. b. The text of an ordinance passed for publication shall be the text that is included in the published agenda for the meeting at which the adoption of the ordinance is discussed.

c. Notwithstanding subsections a, b, and c, typographical and clerical errors may be corrected at any time during the ordinance review and adoption process.
d. If a Staff Member intends to make a substantive (i.e., anything not typographical or clerical) change to an ordinance after it is included in a published agenda, at or before the time the ordinance adoption item is called on the agenda the Staff Member shall distribute sufficient written copies of the proposed change so that all other members, the Council Members, relevant City Staff, and the public audience have copies. e. Consideration of a proposed substantive change from the ordinance text that was included in the published agenda shall be continued until the next Regular Council Meeting unless another meeting date is approved by Council.
f. If the Council’s motion to adopt an ordinance includes a change to the ordinance text from that published in the agenda, prior to the vote the City Attorney or City Clerk shall repeat verbatim the proposed change or otherwise indicate the change is reflected in the circulated written copy of the change.

XI. COUNCIL APPOINTMENTS
A. Local Appointments List

1. On or before December 31 of each year, the City Clerk on behalf of the City Council shall prepare an appointments list of all regular and ongoing boards, commissions, and committees which are appointed by the City Council. The list shall contain the following information:
a. A list of all appointive terms which will expire during the next calendar year, with the name of the incumbent appointee, the date of appointment, the date the term expires, and the necessary qualifications for the position. b. A list of all boards, commissions, and committees whose members serve at the pleasure of the City Council, and the necessary qualifications for each position.

2. The Local Appointments List shall be made available to the public for a reasonable fee which shall not exceed the actual cost. The City Council shall either post a copy of the list on the City’s website or at the public library.

3. A special vacancy notice shall be posted in the City’s clerk office, on either the City’s website or at the public library, and in other places as directed by the City Council, not earlier than 20 days before or not later than 20 days after the vacancy occurs. Final appointment to the board, commission, or committee shall not be made by the City Council for at least 10 working days after the posting of the notice in the clerk’s office.
a. Notwithstanding the above, the City Council may, if it finds that an emergency exists, fill the unscheduled vacancy immediately. A person

appointed to fill the vacancy shall serve only on an acting basis until the final appointment is made.

4. The applicants for the vacancy shall submit a completed application to the city clerk by the deadline posted.
a. The City Council may not appoint anyone who failed to submit a timely application.

B. Early Resignation

1. Within 60 days of its occurrence, the council shall fill an elective office vacancy either by appointment or by calling a special election.

2. If the council chooses to fill the vacancy by appointment, the appointee holds office under one of the following scenarios:
a. If the vacancy occurs in the first half of a term of office and there are at least 130 days before the next general municipal election, the appointee holds office until the next general municipal election and thereafter until the person elected to fill the vacancy has been qualified; or b. If the vacancy occurs in the first half of a term of office and there are fewer than 130 days before the next general municipal election, or if the vacancy occurs in the second half of a term of office, the appointee holds office for the unexpired term of the former incumbent.

3. If the city council opts to fill the vacancy by appointment, any interviews conducted by the entire city council to be held in open session in compliance with the Brown Act.

4. In either scenario, the successor shall serve until the expiration of the predecessor’s term.

C. Interview Procedures for Applicants for a Vacant City Council Seat

1. Pre-Interview Preparation
a. Application Submission Deadline: Only applicants who have submitted a completed application by the designated deadline will be eligible for an interview. Any application received after the deadline will not be considered. b. Verification of Eligibility: The City Clerk shall verify that each applicant meets the legal and procedural requirements for holding a city council seat.

2. Setting the Interview Schedule
a. Randomized Interview Order: The City Clerk will randomly draw names to determine the order in which applicants will be interviewed. This ensures fairness and impartiality.
b. Notification: Each applicant will be notified of their interview time and the procedure at least 72 hours in advance.

3. Conducting the Interviews

a. Introduction by the Mayor or Presiding Officer: The Mayor or Presiding Officer will open the interview session with a brief overview of the process and expected conduct.
b. Applicant’s Opening Statement: Each applicant will have up to 53 minutes to make an opening statement, introducing themselves and explaining why they are seeking the vacant seat.
c. Council Questions: Following the opening statement, City Council members will have the opportunity to ask questions. While council members are free to ask any questions they deem relevant, it is recommended that most questions be asked of all applicants to ensure a consistent and fair experience.
d. Audience Questions: The Mayor will allocate up to 10 minutes for audience questions. During this time, the Mayor will select individuals from the audience to ask their questions directly to the applicant. Each selected individual is allowed one question of no more than 1 minute30 seconds. e. Closing Statement: After the questions, the applicant will have up to 32 minutes for a closing statement.

4. Consideration of Prior Candidacy
a. Previous Candidacy: If an applicant previously ran for the same seat and was the runner-up, this may be considered by the council as part of their deliberation. However, this factor is not determinative and should be weighed alongside other considerations, such as the applicant’s qualifications, experience, and responses during the interview.

5. Public Comment
a. Opportunity for Public Comment: Before deliberations begin, the public will have an opportunity to comment on the applicants. Each member of the public may speak for up to 2 minutes.

6. Deliberation and Voting
a. Non-Scored Evaluation: Council members are not required to score applicants. Instead, each member is responsible for keeping their own notes and observations during the interviews.
b. Voting Timing: Voting will take place only after all applicants have completed their interviews, ensuring that council members have had the opportunity to consider all candidates before making their decision.

7. Nomination and Voting Procedure:
a. Nomination Process: Any council member may nominate an applicant for the vacant seat. A nomination must be seconded to proceed to a vote. b. Each councilperson may nominate one person. All nominations are shall be received by any council persons before proceeding to a vote.

Nominations do not need to receive a second vote in favor of nomination.

Suspension of Nomination Period: Once an applicant has been seconded, the nomination period is suspended, and a vote is held immediately on that nominee.
c. Once all nominations have been made, All nominees all council members are all eligible to vote for one of the nominees by providing their voice vote indicating their preferred nominee. at once in In the case of a tie, the nominee’s with the least support will get droppedbe elminated and the councilperson(s) who voted for the elimated nominee may cast a vote for a remaining nominee. The process shall continue until a nominee receives a majority vote of the council members. Vote: If the nominee receives a majority vote, they are appointed to the vacant seat. If the vote fails, the nomination period resumes. Council members who have not yet made a motion or seconded a nominee will have priority to do so during the resumed nomination period.

8. Appointment Confirmation
a. Swearing-In: The appointed applicant will be sworn in immediately following the vote or at a designated time during the next council meeting.

9. Documentation
a. Minutes and Records: The City Clerk will document the entire process, including interview questions, public comments, council discussions, and the final vote. These records will be made available to the public following the meeting.

D. Appointment Process for City Council Committees and Commissions

1. This section outlines the process for the city council to solicit nominations, vet applicants, and make appointments to subordinate committees and commissions. The process emphasizes open communication, standardized procedures, and objective evaluation to ensure qualified and committed individuals are selected to serve the community.

2. Advertising and Recruitment
a. To attract a diverse pool of qualified applicants, the city clerk should publicize openings on committees and commissions. The Maddy Act (Government Code Section 54972) requires that each legislative body prepare an annual list of all boards, commissions, and committees that are appointed by the local agency. This list is publicly available and includes information about upcoming vacancies and the application process, b. Where to Announce Openings:
(i) City Website: Prominently feature a dedicated section for boards and commissions, with clear links to application forms and relevant information.
(ii) Local Newspapers: Publish announcements in both print and online editions of local newspapers to reach a broader audience.

(iii) Community Centers and Public Libraries: Post flyers and application information in community centers, libraries, and other public spaces. (iv)Social Media: Utilize the city's social media platforms (Facebook, Twitter, Nextdoor, etc.) to share announcements and engage with potential applicants.
(v) Any other methods are acceptable for use if the City Clerk believes it will reasonably attract applicants.
c. Information to be Included in the Announcement:
(i) Committee/Commission Purpose and Responsibilities: The purpose, goals, and responsibilities of the committee or commission shall be described.
(ii) Eligibility Criteria: Specify any residency, age, or other requirements for applicants.
(iii) Meeting Schedule and Time Commitment: Provide information about the frequency and duration of meetings, as well as any expected time commitment outside of meetings.
(iv)Application Process: Outline the application process, including where to find applications, required documentation, and submission deadlines. (v) Contact Information: Provide contact information for questions and inquiries.

3. Establishing Timelines
a. Clear timelines ensure a consistent and efficient appointment process. b. Application Period:
(i) The Council will announce the opening at a City Council meeting and the closing date for applications which will be at least two weeks following the date the opening is announced at a council meeting. c. Providing Applications to the Council:
(i) Interviews shall be scheduled for no later than two council meetings following the close of the application period. Applicants should be notified of their required attendance one week before interviews are scheduled.

4. Application Review
a. A standardized application review process ensures fairness and consistency in evaluating candidates.
b. Application Completeness:
(i) All applications submitted will be reviewed by the City Manager to ensure they are complete and meet the stated eligibility criteria.

(ii) All candidates who completed the application in full, and are in good standing, shall be provided to the City Council.
c. Verifying Applicant Standing:
(i) The City Manager shall verify that applicants are in good standing with the city. This may involve checking for outstanding fines, code violations, or any legal issues that might affect their ability to serve on a committee or commission.

5. Interview & Nomination Process of Candidates:
a. Interview Order:
(i) To avoid any perception of bias, the order in which candidates are interviewed should be randomly selected prior to the meeting. This can be done using a random number generator or drawing names from a hat.
b. Time Allotment:
(i) Allocate an equal amount of time for each interview to ensure fairness.

The specific time allotted will depend on the number of candidates and the complexity of the committee or commission's responsibilities. The default time per candidate shall be 15 minutes total.
c. Interview Format:
(i) Candidate Statement: Each candidate may make a 3-minute opening statement to explain their interest and expertise or desire to serve. (ii) Standardized Questions: Following the Candidate Statement, Council may ask any questions. Unless otherwise agreed upon, the order of questions shall proceed with the Mayor, Vice Mayor, and then to the Vice Mayor’s left across the dais until all questions are completed. These questions should be relevant to the committee or commission's purpose and responsibilities and may assess the candidate’s experience, knowledge, and commitment to public service. In fairness, only one question at a time may be asked with reasonable short follow-up or clarifying questions.

6. Final Selection
a. Council Deliberation:
(i) After all interviews are conducted, the city council should deliberate publicly to discuss the qualifications of each candidate. (ii) Only those receiving a nomination from a Councilperson will be considered for a vote.
b. Voting Procedure:
(i) All nominations are considered together. This allows for a comprehensive comparison of all nominees.

(ii) No second confirming nomination is required. A single nomination is sufficient to put a candidate forward for consideration. (iii) Council members discuss the qualifications of each nominee. This deliberation should be conducted in a public meeting, allowing for transparency and public input.
(iv)Each councilperson may nominate one person. All nominations shall be received by any council persons before proceeding to a vote.

Nominations do not need to receive a second vote in favor of nomination. .
(iii)(v) Once all nominations have been made, all council members are all eligible to vote for one of the nominees by providing their voice vote indicating their preferred nominee. In the case of a tie, the nominee with the least support will be elminated and the councilperson(s) who voted for the elimated nominee may cast a vote for a remaining nominee. The process shall continue until a nominee receives a majority vote of the council members.

A vote is then taken on alleach nominees.
(iv)individually. Nominees shall be voted upon in the order of their interview.

Candidates who were interviewed but did not receive a nomination shall not be voted upon. This ensures that each nominee receives proper consideration and avoids potential biases that could arise from bloc voting.
(v)(vi) Simple majority vote: The first nominee who receives more than half of the confirmation votes is appointed. If multiple vacancies exist, the voting may continue.

XII. CONDUCT OF MEETING
A. Call to Order – Mayor

1. The Mayor, or in the Mayor’s absence the Mayor Pro-Tem, shall take the chair at the hour appointed for the meeting and shall immediately call the meeting of the Council to order.

2. In the absence of the Mayor and Mayor Pro-Tem, the City Clerk shall call the meeting to order and a Mayor Pro-Tempore shall be appointed from the members present.

3. Upon the arrival of the Mayor, the Mayor Pro-Tem or Mayor Pro-Tempore shall immediately relinquish the chair at the conclusion of the business then before the Council.

4. Call to Order includes Pledge of Allegiance, Changes to the Agenda, and Council’s Approval of Agenda.

B. Roll Call / Attendance
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1. A majority of the members of the Council then in office and present within the City limits of Coalinga shall constitute a quorum.

2. Before the Council proceeds with the business before it, the City Clerk shall call the role and note the Council Members present for the minutes. The late arrival of Council Members shall be entered into the minutes.

3. A Council Member shall be considered present at a meeting if the member either is physically in the Council Chambers or is participating in the meeting through teleconference in accordance with the Brown Act. Meeting attendance of Council Members through teleconference will be permitted on a case-bycase basis, determined by the majority of Council.

4. Council Members attending a council meeting through a teleconference are counted when determining a quorum.

5. Council Members must be physically present at the Council Chamber dais or teleconference location to vote. Proxy or absentee voting is not permitted.

C. Order of Discussion

1. The order of business is typically carried out as listed on the agenda or as set out below; however, the Mayor, Mayor Pro-Tem and or City Manager may request the items, unless Council Members object.

2. Each item which is listed on the agenda shall be presented according to the Robert’s Rues as outlined below:
a. Mayor introduces the item.
b. Staff presents the staff report.
(i) Provides background, analysis, and recommendations. c. Council asks clarifying questions.
(i) Council Members may ask staff for additional details. (ii) Questions must be limited to clarifications before any motion is made. d. Mayor opens the floor for public comment submitted via comment cards. (i) Public has the right to speak before the Council takes action. (ii) Time limits (e.g., 3 minutes per speaker) can be enforced. e. Mayor closes public comment.
f. A Council Member makes a motion.
(i) Motion must be clear, actionable, and within the Council’s jurisdiction. (ii) No debate occurs until a motion is made.
g. Another Council Member seconds the motion.
(i) A second is required for discussion to proceed.
(ii) If no second is given, the motion fails, and no further debate occurs. h. Mayor opens the floor for Council discussion and debate. (i) Discussion is limited to the motion on the floor.
(ii) Each Council Member speaks in turn after being recognized by the Mayor.

i. Council Members propose amendments (if needed).
(i) Any Council Member can propose an amendment.
(ii) The amendment must be seconded and voted on before returning to the main motion.
j. Mayor calls for a vote on amendments (if needed).
(i) If amendments were made, they must be voted on separately. (ii) If an amendment passes, the main motion is modified accordingly. k. Mayor calls for a vote on the main motion.
(i) Vote must be taken publicly and recorded per the Brown Act. (ii) Voice votes, roll call votes, or electronic voting may be used. l. Mayor announces the result and moves to the next agenda item. (i) Officially records whether the motion passed or failed. (ii) Ensures clear public record and transparency.

D. Order of Items.

1. Awards, Presentations, Appointments and Proclamations. a. Ceremonial presentations, proclamations, or recognition shall be presented by Department Heads, City Manager, or the requesting Council Member.

2. Citizen Comments will be held at the beginning of the meeting.

3. Public Hearings.
a. The order of Public Hearings will generally be as follows:
(i) Open Public Hearing
(ii) Staff comments, information, and reports, followed by Council Member questions.
(iii) Proponent, if applicable, speaks, followed by Council Member questions.
(iv) Opponent, if applicable, speaks, followed by Council Member questions.
(v) If the Public Hearing is on an appeal that does not require Council de novo review, then the appellant (opponent) speaks before the applicant (proponent) in accordance with the allotted time. (vi) Public Comments.
(vii) If the Public Hearing is a de novo review appeal, the applicant speaks in rebuttal, but if not a de novo review appeal, the appellant speaks in rebuttal.
(viii) Closure of Public Comment.
(ix) Further Council Member discussion.
(x) Public comment may be reopened after Council discussion if a Council Member makes a motion to do so, which must be seconded and

approved by a majority vote. The Mayor also has discretion to reopen public comment if significant new information arises during discussion. (xi) Motion to close Public Hearing and take action. See Rule 6.F regarding continuances.
b. The Mayor may direct speakers to avoid repetition in order to permit maximum information to be provided the Council within the time allotted to the hearing.

4. Consent Calendar
a. Consent Calendar items removed for discussion.
(i) Council Members or the City Manager may request that an item be removed from the Consent Calendar for separate consideration. (ii) Members of the Public wishing to have an item removed from the Consent Calendar for separate consideration may make a request to a Council Member or the City Manager prior to the beginning of council meeting.
b. All matters remaining on the Consent Calendar shall be approved by a single action, such single action to have the legal effect of individual action on each matter.
c. If Consent Calendar items are removed, they shall be discussed immediately, public comment shall be heard from members of the public who completed comment cards and then items shall be voted on individually after adoption of the balance of the Consent Calendar.

5. Ordinance, Presentation, Discussion and Potential Action a. The order of discussion after introduction of an item by the Mayor will generally be as follows:
(i) Staff comments, information, and reports, followed by questions from the Council Members.
(ii) Comments from members of the public who completed comment cards, Council motion, Council member discussion and Council action.
b. Once the item is placed before the Council for discussion, motion, or action, no member of Staff or the Public shall be allowed to address the Council without the consent of the Mayor or Council Members.

6. Announcements
a. City Manager’s Announcements
b. Councilmember’s Announcements/Reports
c. Treasurer's Announcements/Reports
d. Mayor’s Announcements/Reports

7. Future Agenda Items

8. Closed Session
a. Closed or Executive Session may be held as required for items as follows:
personnel matters, labor negotiations, security matters, providing instructions to real property negotiators, legal counsel regarding pending litigation, and protection of records exempt from public disclosure.

9. Closed Session Report

10.Adjournment
E. Oral Communications from the Audience

1. As required by the Brown Act, a portion of each Council Meeting agenda will provide an opportunity for members of the Public to address the Council on any item within the jurisdiction of the City, including Closed Session, Consent Calendar and Discussion items.

2. In response to Citizen Comments, Council Members may individually:
a. ask questions for clarification;
b. request that Staff follow up with the Community Member; and c. request Staff, with consensus of Council, to place a matter of business on a future agenda as needed.

F. Quorum Call

1. During the course of the meeting, should the presiding officer note a quorum is lacking, the Mayor shall call this fact to the attention of the City Clerk.

2. The Mayor then shall issue a quorum call. If a quorum has not been restored within two minutes of a quorum call, the Mayor may declare a recess for a reasonable period of time in order to reestablish a quorum.

3. If no quorum is reestablished within a reasonable time, the Mayor shall adjourn the meeting.

G. Obtaining the Floor

1. Any Council Member wishing to speak must first obtain the floor by being recognized by the Mayor. The Mayor shall recognize any Council Member who seeks the floor when appropriately entitled to do so.

2. With the concurrence of the Mayor, a Council Member holding the floor may address a question to another Council Member and that Council Member may respond while the floor is still held by the member asking the question. A Council Member may opt not to answer a question while another member has the floor.

H. Motions to Reconsider an Item

1. A motion to reconsider any action taken by Council may be made only on the day such action was taken. It may be made either immediately during the same

session, or at a recessed or adjourned session thereof. Such motion must be made by one of the prevailing side, but may be seconded by a member, and may be made at any time and have precedence construed to prevent any member of the Council from making or remaking the same or any other motion at a subsequent meeting of the Council so long as the ability to make such motion meets the requirements of applicable law.

I. Tabled Items

1. If an item is tabled to a future City Council Meeting date, prior to placing the tabled item on the agenda, the City Clerk and/or City Manager will confirm with the originator of the item that the item should be placed back on the agenda.

A. Taking Action on Items

1. Agenda items which require any action from the Council shall proceed in the following manner, unless the Council agrees otherwise.
a. Mayor introduces the item.
b. Staff presents any reports on the item.
c. Council shall have an opportunity to ask any clarifying questions. d. Mayor opens the floor for public comment submitted via comment cards. e. Mayor closes the public comment period.
f. A motion shall be made and seconded before any discussion on the item.

If no second is made, the motion fails for lack of a second. g. If seconded, the Mayor seeks any debate on the motion. h. Any amendments to the motion may be proposed during debate. i. Mayor calls for the debate to close and a vote on the motion. j. Mayor announces the result and moves to the next agenda item if no further allowable motions are made.

B. Swearing in of New City Council Members

1. Newly elected City Council Members shall be sworn in during a Special City Council Meeting beginning at 5:00pm on the first Thursday of January following an election, when possible.

C. Selecting a Mayor and Mayor Pro Tem

1. The Mayor and Mayor Pro-Tem positions are selected by a majority of the Council at any new Council term, or at any time a reorganization is called for and approved by a majority of the Council. Members eligible for those positions must have served on the Council at least one year in any term on the Council.

Members without one year of Council experience are ineligible.

D. Council Salary

1. Councilmembers are paid a salary in accordance with Sec. 2-1.203. of the City of Coalinga Municipal Code.

XIII. Review
A. The Council Rules of Procedure will be reviewed annually by the Coalinga City Council on or about each February.

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Review Applications and Possible Appointment for City Council Seat to be Vacated by Mayor Pro-Tem Jim Horn (District 2)
Meeting Date: Thursday, November 13, 2025
From: Seam Brewer, City Manager
Prepared by: Sean Brewer, City Manager
I. RECOMMENDATION:

City Council to review the submitted applications for the vacant City Council seat created by the resignation of Mayor Pro-Tem Jim Horn, conduct applicant interviews per the adopted procedure, and consider appointment of one candidate to fill the vacancy effective November 20, 2025.

II. BACKGROUND:

On Tuesday, October 21, 2025, City staff publicly announced the vacancy and solicited applications for interested residents through, posting on the City website and social media platforms, publication at City Hall and other public posting locations throughout the City.

The application period closed on November 4, 2025, and as of that deadline, the City Clerk received three (3) completed applications. Alleligible applicants have been notified and invited to attend the November 13, 2025, City Council meeting, where interviews will be conducted pursuant to the adopted procedures.

III. DISCUSSION:

Per City Council direction and adopted process in the Code of Conduct, interviews will proceed as follows:

Pre-Interview Verification
Only timely, complete applications are eligible.

The City Clerk has verified eligibility per state law.

Interview Order and Notification
Order determined by random drawing.

Applicants were notified at least 72 hours prior to the meeting.

Interview Format
Opening Statement: Up to 5 minutes.

Council Questions: Councilmembers may ask questions; consistent questioning is encouraged.

Audience Questions: Up to 10 minutes total; one question per individual.

Closing Statement: Up to 3 minutes.

Public Comment
Up to 2 minutes per speaker before deliberation.

Council Deliberation and Voting
Each Councilmember may nominate one applicant.

Voting proceeds by voice vote; in case of a tie, the lowest-supported nominee is eliminated and voting continues untila majority is reached.

Appointment and Swearing-In
The selected applicant may be sworn in immediately following the vote or at the next scheduled Council meeting. Due to Mayor Pro-Tem Horn’s resignation ef ective November 20, 2025, the selected applicant will be sworn in either at the next Council meeting or by the City Clerk between November 20th and the date of the next meeting.

Documentation
The City Clerk will maintain the official record of all interviews, deliberations, and the final vote.

Term of Appointment
The appointed individual will serve the remainder of the unexpired term, through November 2026, consistent with Government Code §36512 since the vacancy occurs during the first half of the term.

IV. ALTERNATIVES:

Special Election: The City may calla specialelection to fill the vacancy. The City Attorney previously estimated this option to cost approximately $40,000 and extend well beyond the statutory 60 day period.

V. FISCAL IMPACT:

None determined at this time.

ATTACHMENTS:

File Name Description
HORN__James_II.pdf HORN, James II
LANDER__Ron.pdf LANDER, Ron
LOWDER__Jeremy.pdf LOWDER, Jeremy

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Annual Natural Gas Report and Consideration and Approval of Resolution No. 4300 Rescinding Resolution No. 4293 and Approving Increasing Natural Gas Rates by 20 Percent
Meeting Date: Thursday, November 13, 2025
From: Sean Brewer, City Manager
Prepared by: Dan Bergmann, IGS
I. RECOMMENDATION:

This item has been requested as a Future Agenda Item by Councilman Schindler.

Council's consideration to approve Resolution No. 4300 rescinding Resolution No. 4293 and approving an increase of natural gas rates by 20 percent effective upon adoption.

II. BACKGROUND:

Dan Bergmann of IGService has prepared the attached report, dated September 16, 2025, meeting the requirements of the approved gas purchase policy approved by City Council in 2023 (Resolution No. 4156) and amended in 2024 (Resolution No. 4231). Mr. Bergmann presented the findings of this report to City Council on August 21, 2025.

III. DISCUSSION:

Natural gas rates were held constant through last winter in the hope that wholesale costs would drop into this coming winter, but that has not happened. Wholesale costs have stayed constant and PG&E transportation costs, in particular, have increased substantially. Moreover, the gas system needs capital repair within this fiscal year to replace anode beds and gas meters. To meet increasing costs and capital needs, the report recommends a 20 percent gas rate increase effective November 1, 2025. See explanations and detail in the IGService report.

The City Council, through deliberation at the October 16, 2025 meeting, approved Resolution No. 4293 and determined to reduce the calculated increase from twenty (20) percent to five (5) percent and to approve the transfer of $200,000 from the City's general fund reserves to the natural gas enterprises to cover the anticipated replacement costs for two anode beds.

IV. ALTERNATIVES:

If the 20 percent increase is not approved, the natural gas fund balance at the end of FY25/26 is projected to be negative $311,000.

V. FISCAL IMPACT:

The 20 percent rate increase beginning in November is projected to yield operating revenue from natural gas sales for FY 25/26 of $3,295,000. This level of revenue is projected to yield a positive total income of approximately $316,000, protecting the existing fund balance of approximately $149,000 at the end of the fiscal year.

ATTACHMENTS:

File Name Description
Natural_Gas_Rate_Report_September_16_2025.pdf
Natural Gas Rate Report Sept 16,
2025
RESO_4293_Natural_Gas_Rate_Increase_Amended_101625.pdf
Resolution No. 4293 - Natural Gas
Rate Increase - Amended_101625
RESO#4300_Rescinding_Reso#4293___Approving_20%_Natural_Gas_Rate_Increase_111325.pdf Resolution No. 4300 - Rescinding
Reso#4293 & Approving 20% Natural
Gas Rate Increase
15 Shasta Lane, Walnut Creek, CA 94597 Office: 925-946-9090 Cell: 925-899-2578 Email: [email protected] Review of Natural Gas Enterprise Financial Status
and Recommendation for Rate Increase
September 16, 2025
Background
In May 2023 City Council approved a long-term gas purchase policy for Coalinga pursuant to Resolution No. 4156. The gas purchase policy was amended in August 2024 by Resolution 4231. The amended gas purchase policy requires a report to City Council by the end of each August covering the overall state of the natural gas enterprise so that rate adjustments can occur, if needed, before the winter heating season. The report is to include:
• The status of wholesale gas purchases
• Compliance with the adopted gas purchase policy
• Any recommended changes to the policy
• Financial status of gas enterprise
• Adequacy of or needed changes to the City’s natural gas rates Dan Bergmann of IGS presented the annual report for 2025 to City Council August 21, 2025, reviewing the outcome of Winter 24/25 and recommending a 20 percent revenue increase for the natural gas enterprise for Winter 25/26.

Historically, natural gas rates were lowered in 2009 and again in 2011. Ten years of moderate wholesale gas prices then passed before consecutively cold winters in 21/22 (US) and 22/23 (CA) drove wholesale prices upward. Some relief occurred into winter 23/24; however, PG&E transportation costs have increased substantially, now requiring a revenue increase to cover operating costs.

Gas Revenue Change History
Effective Date Change
December 2009 -17%
November 2011 -25%
November 2021 +45%
September 2022 +45%
September 2023 -20%
September 2024 No change
November 2025 20% (Proposed)

Status of Wholesale Gas Purchases
For this coming winter, 25/26, a gas purchase was made on August 8, 2025. This one purchase brings this winter’s hedge to 82% of the November through March requirements based on the three-year average for each month during the period. The price of the purchased gas was $5.12 per DTh delivered at the PG&E city gate. The bar chart at the top of the next page shows the balance of fixed price gas, monthly baseload gas, and day-priced gas. The table in Attachment 1 shows the projected wholesale gas cost for FY25/25 equal to $916,000, which includes credit from NRG of approximately $110,000 as compensation for NRG’s use of Coalinga’s PG&E Redwood Path transportation capacity. The July and August data are actuals. 2 Compliance with Gas Policy
Gas purchases are in compliance with the amended policy for this coming winter because more than 80 percent of the three-year average requirements have been purchased.

However, the first one-third of purchases for Winter 26/27 which were due by July 2025, have not yet been completed. As of September 15, 2025, the indicative price for winter 26/27 supply is $5.42, a premium over the $5.12 gas purchased for this winter, and a premium over expected monthly prices unless the winter becomes extraordinarily cold. The first one-third for winter 27/28 is due by November 2025 and may also be postponed, presently priced at $5.27. The reason for postponing these purchases is that futures prices have continued to be elevated above monthly market prices and are unattractive. Sellers continue to demand a high premium for the security of winter-time fixed price gas. See Attachment 2.

The bar chart at the top of the next page shows annual gas purchases over the past four fiscal years.

Notice the peak from the very cold winter in 22/23. This lifted the three-year average to 229,000 DTh per year. The actual average used for calculating 80 percent is lower at 222,000 to account for the 22/23 winter as an anomaly.

Recommended Changes to Policy
There are no recommended changes.

Financial Status of Enterprise
The audited cash balance of the gas enterprise fund as of June 30, 2024, was very low at $341,181. The unaudited cash balance as of June 30, 2025, is even less at approximately $153,000. Accordingly, operating income for FY24/25 was negative. Rates were held constant at last year’s review in the hope that gas costs would drop further, but that did not happen. For FY25/26, the projected average cost of gas at the PG&E city gate is $4.10 per DTh, which is the same as FY24/25. 3 Other costs are increasing, primarily PG&E transportation costs. The chart below shows the large increase in transportation driven by the California Air Resources Control Board “Cap-and-Trade” Surcharge. This program is intended to lower the emissions of greenhouse gases in California. PG&E transportation rates, including the Cap-and-Trade surcharge, currently total $4.85 per DTh. This exceeds the $4.10 per DTh cost of wholesale gas. See the bar chart below.1
1 The Historical PG&E “Rates” vary from the “Costs” shown in the associated bar chart. The reasons are 1) the rates shown are generally from PG&E tariff sheets each year as of January first, and 2) the costs are for each fiscal year (thereby spanning two calendar years) based on actual payments to PG&E.
4 Credit card and online customer pay fees have increased over the past few years to a level that is now impactful to overall expenses, approximately $174,000 for FY24/25. This issue is being addressed by City staff to find lower-cost merchant services for customers paying with credit cards or online. The budgeted cost for these services for FY25/26 has been lowered to $75,000, anticipating lower costs in this category.

Personnel-related costs are escalated by five percent and other remaining costs are escalated by three percent.

Regarding capital replacement projects for the natural gas system, at least two of the 13 cathodic protection anode beds must be replaced during FY25/26. These beds protect the steel pipes from long-term corrosion, are essential to safe operation of the gas system and are required to comply with federal safety standards.

A request for proposals is soon to be issued. The estimated cost for each anode bed is approximately $100,000, for a total of $200,000 this fiscal year. In addition, a total of $120,000 is expected to be spent on replacing natural gas meters. Therefore, the total for capital replacements is $320,000 for FY25/26.

The bar chart below shows the increases in PG&E costs as natural gas costs have decreased following the cold winter. The solid and dashed lines also show revenue per unit of sales with and without a recommended 20 percent increase.

The 20 percent increase provides just enough excess revenue to cover the costs of the anode beds and meters, leaving a projected fund balance of $149,000 at the end of FY25/26. Without the increase, net income will be negative again, and the fund balance will become negative, projected at negative $311,000 at the end of FY25/26. See the Revenue and Expense model in Attachment 3. The 20 percent increase also provides a slight positive operating income projected for FY26/27, including replacement of two more anode beds totaling $200,000; however, a subsequent review will need to be performed next year in August, after the winter peak season.
5 Proposed Rate Changes
The table below shows the present and proposed rates, based on a 20 percent increase from the present rates. See the proposed resolution associated with this report.

City of Coalinga Gas Rates
Summer
Therms
(AprOct)
Winter
Therms
(NovMar)
Effective
9/1/23
Proposed 11/1/25
20%
Monthly Charge ($/Mo) $12.18 $14.62
Residential Single-Family
Baseline ($/Th) 15 50 $0.88 $1.05
Residential Single-Family
Excess ($/Th) Over 15 Over 50 $1.31 $1.57
Commercial and All Other
($/Th) All Supply $1.31 $1.57
PG&E Comparison
This section provides a comparison to PG&E over the 12-month period August 2024 to July 2025. It is based on an average home’s gas usage in Coalinga, which is 360 Therms per year and winter peaking, as shown in the bar chart below.
6 Over this 12-month period, a single-family customer in Coalinga paid $470, which is 48 percent less than a similar customer on PG&E’s service who would have paid $904. Further, even with the 20 percent increase totaling $94 per year, a Coalinga customer would still have paid 38 percent less than a PG&E customer.

This includes the fact that PG&E customers received an annual CARB credit of $67.

End of report
7 Attachment 1
Total
Volume
Transport
Fuel
Transport
Credit Total Cost
Total DTh Days DTh/d $/DTh DTh $ DTh/d $/DTh DTh $ DTh/d $/DTh DTh $ DTh/d $/DTh DTh $ $ Jul-25 7,380 31 $3.390 6,500 22,035 880 $3.48 $3,063 7,380 $373 -$7,738 $17,733 Aug-25 7,354 31 $3.410 7,000 23,870 354 $3.29 $1,165 7,354 $374 -$7,376 $18,034 Sep-25 8,400 30 $3.500 7,500 26,250 900 $3.50 $3,150 8,400 $353 -$9,480 $20,273 Oct-25 11,600 31 $3.500 11,500 40,250 100 $3.50 $350 11,600 $353 -$9,480 $31,473Nov-25 25,000 30 700 5.12 21,000 $107,520 $4.000 3,000 12,000 1,000 $4.00 $4,000 25,000 $353 -$9,480 $114,393 Dec-25 35,000 31 900 5.12 27,900 $142,848 $5.000 4,000 20,000 3,100 $5.00 $15,500 35,000 $353 -$9,480 $169,221Jan-26 39,000 31 1,000 5.12 31,000 $158,720 $5.000 6,000 30,000 2,000 $5.00 $10,000 39,000 $353 -$9,480 $189,593 Feb-26 30,000 28 900 5.12 25,200 $129,024 $5.000 4,000 20,000 800 $5.00 $4,000 30,000 $353 -$9,480 $143,897 Mar-26 25,600 31 700 5.12 21,700 $111,104 $5.000 3,000 15,000 900 $5.00 $4,500 25,600 $353 -$9,480 $121,477 Apr-26 15,000 30 $3.500 15,000 52,500 0 $3.50 $0 15,000 $353 -$9,480 $43,373 May-26 10,500 31 $3.500 10,200 35,700 300 $3.50 $1,050 10,500 $353 -$9,480 $27,623 Jun-26 7,900 30 $3.500 7,500 26,250 400 $3.50 $1,400 7,900 $353 -$9,480 $18,523 222,735 126,800 649,216 0 0 85,200 211,450 10,735 222,735 $4,274 -$109,914 $916,000 82% $5.12 0
s/b 0
Projections Projections Projections
City of Coalinga FY 25/26 Natural Gas Cost
8/8/25 Purchase NGI Monthly Baseload Gas Daily
Projections
8 Attachment 2
By Nov-24 By Mar-25 By Jul-25 By Nov-25 By Mar-26 By Jul-26 By Nov-26 By Mar-27 By Jul-27 By Nov-27 Totals 11/1/2024 670 670
12/1/2024 990 990
1/1/2025 1,020 1,020
2/1/2025 950 950
3/1/2025 670 670
11/1/2025 700 700
12/1/2025 900 900
1/1/2026 1,000 1,000
2/1/2026 900 900
3/1/2026 700 700
11/1/2026 200 220 220 640
12/1/2026 300 300 300 900
1/1/2027 320 340 340 1,000
2/1/2027 300 300 300 900
3/1/2027 240 220 240 700
11/1/2027 200 220 220 640
12/1/2027 300 300 300 900
1/1/2028 320 340 340 1,000
2/1/2028 300 300 300 900
3/1/2028 240 220 240 700
Volumes and Timeframe for Winter Natural Gas Purchases (DTh/day at PG&E CG) Winter 25/26 Winter 26/27 Winter 27/28
Winters
Winter 24/25
Done 8/22/24 at $5.53
Done 8/8/25 at $5.12
Pending
9 Attachment 3
FY22 FY23 FY24 FY25 FY26 FY27 FY28
Audited Audited Audited Unaudited Projected Projected Projected Operating Revenue Proposed Nov 1st Increase: 20%
Natural Gas Sales $2,355,484 $4,012,457 $2,734,457 $2,754,000 $3,295,000 $3,403,000 $3,403,000Other Customer Revenue 111,748 65,569 66,781 60,000 60,000 60,000 60,000Interest Earnings 3,000 5,175 5,809 5,000 5,000 5,000 5,000 Billing Corrections Previous Years - - - 300,000 196,829 - - Totals 2,470,232 4,083,201 2,807,047 3,119,000 3,556,829 3,468,000 3,468,000 Operating Expenses
Wholesale Gas Cost 1,280,985 2,143,412 1,349,345 891,000 916,000 943,000 971,000 3% PG&E Transportation 740,667 799,678 824,404 1,058,000 1,095,000 1,150,000 1,208,000 5%Personnel Services 735,228 736,752 776,026 724,307 750,000 788,000 827,000 5% Bad Debt Expense 46,997 15,892 103,252 20,000 20,000 20,000 20,000 Contract Svc 205,253 198,705 272,072 212,168 250,000 258,000 266,000 3%Credit Card & Online Pay Fees 60,545 95,588 174,273 75,000 75,000 75,000Supplies and Materials 116,820 100,320 133,927 132,498 135,000 139,000 143,000 3%Depreciation 57,764 60,368 68,261 - -Totals 3,183,714 4,115,672 3,622,875 3,212,246 3,241,000 3,373,000 3,510,000 Operating Income (713,482) (32,471) (815,828) (93,246) 315,829 95,000 (42,000) Meters & Capital Repair 22,734 0 79,834 18,506 320,000 200,000 200,000 Adjustments for Balance Sheet
To adjust to Cash Balance 230,664 (289,301) 155,740 (84,524) Yr End Current Cash Asset 1,410,875 1,089,103 349,181 152,905 148,734 43,734 (198,266) 2,271,232
DTh Purchases 222,515 255,901 215,311 215,808 222,735 222,735 222,735 Therm Purchases 2,225,150 2,559,010 2,153,112 2,158,079 2,227,347 2,227,347 2,227,347 Average Cost of Supply ($/Th)* $0.58 $0.84 $0.63 $0.41 $0.41 $0.42 $0.44 * Not including PG&E Transporation
City of Coalinga Natural Gas Revenue and Expense Model

RESOLUTION NO. 4293

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COALINGA INCREASING NATURAL GAS

RATES AS A RESULT OF INCREASING OPERATING COSTS
WHEREAS, Resolution No. 4156, approved May 4, 2023, commenced a natural gas purchase policy providing structured gas purchasing including, among other requirements, that reporting shall occur to the City Council by the end of each August such that rates may be adjusted prior to winter if needed; and WHEREAS, Resolution No. 4173, approved August 17, 2023, decreased natural gas rates 20 percent effective September 1, 2023; and
WHEREAS, Resolution No. 4231, approved August 15, 2024, amended the gas purchase policy to require 80 percent fixed price purchases of wintertime requirements, lowered from 100 percent; and WHEREAS, natural gas rates were held constant through winter 24/25 in the hope that wholesale natural gas costs would drop before purchases for winter 25/26; and WHEREAS, natural gas costs for winter 25/26 are similar to 24/25, and other operating costs are increasing, especially PG&E transportation costs; and
WHEREAS, the natural gas system needs capital repair, specifically replacement of cathodic anode beds protecting steel distribution mains in the older part of the City; and WHEREAS, IGService has provided a written report dated September 16, 2025, and presented to the City Council on August 21st and October 16th meeting the reporting requirements of the approved gas purchase policy; and
WHEREAS, based on higher anticipated gas costs for winter 25/26, IGService has calculated that gas rates should be increased 20 percent above the present rates; and WHEREAS, City Council through deliberation at the October 16th meeting determined to reduce the calculated increase from 20 percent to five percent and to approve the transfer of $200,000 from the City’s general fund reserves to the natural gas enterprises to cover the anticipated cost of two anode bed replacement; and
WHEREAS, City Council may set natural gas rate by resolution pursuant to Section 6-5.28 of the City’s Municipal Code; and
WHEREAS, the City of Coalinga’s gas system is operated safely, reliably, and benefits Coalinga’s residents.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Coalinga as follows:

1. The recitals set forth above are true and correct as of the date this Resolution was adopted.

Docusign Envelope ID: E5CA0E7E-6EE2-4C96-B388-A3434D6EEC3F

2. The rates for natural gas service provided by the City of Coalinga are hereby revised as follows.

City of Coalinga Natural Gas Rates
Summer
Therms
(Apr-Oct)
Winter
Therms
(Nov-Mar)
Effective
9/1/23
Effective
11/1/25
5%
Monthly Charge ($/Mo) $12.18 $12.79
Residential Single-Family Baseline ($/Th) 15 50 $0.88 $0.92 Residential Single-Family Excess ($/Th) Over 15 Over 50 $1.31 $1.37 Commercial and All Other ($/Th) All Supply $1.31 $1.37

3. The revised rates shall be effective with the meter reading cycle beginning in November 2025 and ending in December 2025, such that the new rates are applied to billing statements issued at the end of December 2025.

4. The amount of $200,000 shall be transferred from general fund reserves to the gas enterprise fund for the specific purpose of replacing two anode beds.

5. Revenues derived from the revised rates will not exceed amounts needed to provide gas services to city customers.

The foregoing resolution was approved and adopted as amended at a regular meeting of the City Council of the City of Coalinga held on the 16th day of October, 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

APPROVED:
______________________________
Nathan Vosburg, Mayor
ATTEST:
______________________________
Shannon Jensen, City Clerk
Docusign Envelope ID: E5CA0E7E-6EE2-4C96-B388-A3434D6EEC3F Hedgecock
None
Vosburg, Ramirez, Schindler, Horn
None

RESOLUTION NO. 4300

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COALINGA INCREASING NATURAL GAS

RATES AS A RESULT OF INCREASING OPERATING COSTS
WHEREAS, Resolution No. 4156, approved May 4, 2023, commenced a natural gas purchase policy providing structured gas purchasing including, among other requirements, that reporting shall occur to the City Council by the end of each August such that rates may be adjusted prior to winter if needed; and WHEREAS, Resolution No. 4173, approved August 17, 2023, decreased natural gas rates 20 percent effective September 1, 2023; and
WHEREAS, Resolution No. 4231, approved August 15, 2024, amended the gas purchase policy to require 80 percent fixed price purchases of wintertime requirements, lowered from 100 percent; and WHEREAS, natural gas rates were held constant through winter 24/25 in the hope that wholesale natural gas costs would drop before purchases for winter 25/26; and WHEREAS, natural gas costs for winter 25/26 are similar to 24/25, and other operating costs are increasing, especially PG&E transportation costs; and
WHEREAS, the natural gas system needs capital repair, specifically replacement of cathodic anode beds protecting steel distribution mains in the older part of the City; and WHEREAS, IGService has provided a written report dated September 16, 2025, and presented to the City Council on August 21st and October 16th meeting the reporting requirements of the approved gas purchase policy; and
WHEREAS, based on higher anticipated gas costs for winter 25/26, IGService has calculated that gas rates should be increased 20 percent above the present rates; and WHEREAS, City Council through deliberation at the October 16th meeting approved Resolution No. 4293 and determined to reduce the calculated increase from twenty (20) percent to five (5) percent and to approve the transfer of $200,000 from the City’s general fund reserves to the natural gas enterprises to cover the anticipated replacement costs of two anode beds; and WHEREAS, City Council approved Resolution No. 4293 on October 16, 2025, and now wishes to rescind said Resolution; and
WHEREAS, City Council may set natural gas rate by resolution pursuant to Section 6-5.28 of the City’s Municipal Code; and
WHEREAS, the City of Coalinga’s gas system is operated safely, reliably, and benefits Coalinga’s residents.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Coalinga as follows:

1. The recitals set forth above are true and correct as of the date this Resolution was adopted.

2. City Council Resolution No. 4293 is hereby rescinded in its entirety.

3. The rates for natural gas service provided by the City of Coalinga are hereby revised as follows.

City of Coalinga Natural Gas Rates
Summer
Therms
(Apr-Oct)
Winter
Therms
(Nov-Mar)
Effective
9/1/23
Effective
11/1/25
20%
Monthly Charge ($/Mo) $12.18 $14.62
Residential Single-Family Baseline ($/Th) 15 50 $0.88 $1.05 Residential Single-Family Excess ($/Th) Over 15 Over 50 $1.31 $1.57 Commercial and All Other ($/Th) All Supply $1.31 $1.57

4. The revised rates shall be effective with the meter reading cycle beginning in November 2025 and ending in December 2025, such that the new rates are applied to billing statements issued at the end of December 2025.

5. Revenues derived from the revised rates will not exceed amounts needed to provide gas services to city customers.

The foregoing resolution was approved and adopted as amended at a regular meeting of the City Council of the City of Coalinga held on this 13th day of November, 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

APPROVED:
______________________________
Nathan Vosburg, Mayor
ATTEST:
______________________________
Shannon Jensen, City Clerk

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Approval of Annual Stipend to the Coalinga Area Chamber of Commerce to Support Economic Development and Business Support Services and Direction to Staff to Bring Back Budget Adjustment on December 4, 2025 Meeting Date: Thursday, November 13, 2025
From: Sean Brewer, City Manager
Prepared by: Sean Brewer, City Manager
I. RECOMMENDATION:

Approve an annual stipend in the amount of $30,000 to the Coalinga Area Chamber of Commerce to support City-aligned economic development and business support services and direct staff to bring back a budget adjustment at the December 4th meeting.

II. BACKGROUND:

This was an item that was discussed as part of the FY26 budget preparation, however at the time the City had yet to determine what amount would be reasonable to the contribute to the chamber of commerce as a stipend to support the City's economic development and business support efforts through the chamber of commerce.

The City collaborates with the Chamber to support local businesses, promote events, and strengthen community and visitor-serving activities. Formalizing this partnership via a stipend willadvance the City Council’s economic development priorities. Staff researched several different cities, large and small to see what types of partnerships, services, support and financialcontributions chambers were provided by their city's and staff found a reasonable scope and stipend amount that the city could sustain and monitor throughout the fiscal year.

III. DISCUSSION:

The stipend will support Chamber-led activities that advance localeconomic development across broad, nonprescriptive categories, which may include business outreach and retention, business education and networking, marketing/information/visibility, community and business activation, communications and engagement, resource and asset coordination, and data and insights. Examples within these categories are illustrative only and do not mandate specific methods or expenditures. The City would like for the Chamber to provide monthly updates at council meetings and an annual report each June outlining activities completed and notable outcomes from the previous year. Any metrics reported (such as counts, reach, and highlights) are not strict production quotas but good information for the city to receive if available.

IV. ALTERNATIVES:

Do not approve stipend for the Coalinga Chamber of Commerce.

V. FISCAL IMPACT:

The proposed annual stipend would be $30,000 for FY26 and would come from the City of Coalinga's General Fund, Fund Balance. The Council will have to decide to include in the FY27 operational budget when the FY27 budget is prepared.

ATTACHMENTS:

File Name Description
NoAttachments Available

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Proposed Mayor-Hosted Community Dialogues with Rotating Council Members, in Council Chambers - Future Agenda Item - Mayor Vosburg Meeting Date: Thursday, November 13, 2025
From: Sean Brewer, City Manager
Prepared by: Sean Brewer, City Manager
I. RECOMMENDATION:

No recommendation as this is a future agenda item requested by Mayor Vosburg.

II. BACKGROUND:

Mayor Vosburg proposes informal, in-person conversations in Council Chambers to enhance transparency and two-way communication with residents. Each session would be hosted by the Mayor with a rotating Council Member and focus on general City updates, listening to community concerns, and highlighting the City’s strategic priorities.

III. DISCUSSION:

IV. ALTERNATIVES:

V. FISCAL IMPACT:

ATTACHMENTS:

File Name Description
NoAttachments Available