Coalinga City Council
May 7, 2026

ORDINANCE NO. 873
AN ORDINANCE OF THE COALINGA CITY COUNCIL AMENDING CHAPTER 4A OF TITLE 6 OF THE COALINGA MUNICIPAL CODE RELATED TO BACKFLOW CONTROL

AND CROSS-CONNECTION
The council of the City of Coalinga does ordain as follows:

Section 1. Chapter 4A of Title 6 of the Coalinga Municipal Code, is amended to read as follows:

CHAPTER 4A. BACKFLOW AND CROSS-CONNECTIONS
Sec. 6-4A.01. Cross-connection control: General policy. (a) The purpose of this chapter is:
(1) To protect the City of Coalinga Water System from the possibility of contamination or pollution which could backflow into the public water systems; and (2) To eliminate or control existing cross-connections, actual or potential, between its consumer's water system(s) and the water supplied by the City of Coalinga; and (3) To provide for the maintenance of a continuing program of cross-connection control which will systematically and effectively prevent the contamination or pollution of all the City of Coalinga's public water systems.
(b) Responsibility.
(1) The customer shall be responsible for the installation, testing, and certification of backflow assemblies at any locations where such an assembly is deemed necessary by the requirements of this chapter.
(2) It is the responsibility of the City of Coalinga acting through the City Council to enact this chapter for the control necessary to safeguard the public water system from contamination or pollution due to backflow.
(3) It is the responsibility of the City of Coalinga to maintain records of all backflow devices mandated under this chapter for a minimum of five (5) years. The City of Coalinga will utilize BSI (Backflow Solutions, Inc.) to maintain records. These records will include:
a. The account number to the water service where the backflow device is installed. b. The location of the device and water meter number.
c. The size of the water service.
d. The name and address of the person responsible for this account.

Created: 2024-08-23 14:48:35 [EST]
(Supp. No. 16)

(4) BSI (Backflow Solutions, Inc.) will notify customers via notification letters when testing must be performed on the customer’s backflow device.
a. Thirty-two (32) days prior to the due date, a notice shall be sent advising the customer of the need to have the yearly inspection, testing and certification done again on this backflow prevention assembly. When the certification is complete a copy of the certification report will be sent to BSI (Backflow Solutions, Inc.) for compliance.

1. If BSI (Backflow Solutions, Inc.) receives a failing test report, they will notify customers via notification letters that a passing test report must be received within fifteen (15) days of the failed test date.
b. If compliance is not received by the due date. a second notice will be generated and sent the next business day after the due date and mailed notifying the customer they have fifteen (15) days from the date on the letter to remain in compliance. (5) If compliance is not received by sixteen (16) days after the due date, City staff will proceed as if this account was defaulted for non-payment with a three (3) day notice and then service discontinuance.
(6) Service will be restored upon the receipt of a copy of the certification notice and the shut-off penalty is paid.
(7) The consumer may opt to have the City of Coalinga install, test, or repair an approved backflow prevention assembly(s) in lieu of service discontinuance. This will be subject to fees on a time and labor basis.
(8) Visual inspections will be carried out by the City of Coalinga staff as they perform their duties to ensure that a device is not leaking, missing or in need of repair as can be seen with a brief visual inspection.
(9) Upon inspection, if the City deems it necessary to safeguard the public health, immediate termination of water service is provided for. Water service will be restored upon approval of the safety of the connection.
(10) The City of Coalinga will maintain a list of the certified backflow personnel who have expressed an interest in working in our area. This list will be updated annually. BSI (Backflow Solutions, Inc.) will maintain the list as well and keep records of tester certification.

Sec. 6-4A.02. Definitions.

For the purposes of this chapter, unless otherwise apparent from the context, certain words and phrases used in this chapter are defined as follows:
(a) "Administrative authority" means a City of Coalinga Public Works staff who has a valid certification through the American Water Works Association's Cross-Connection Control Specialist Program. (b) "Approved backflow prevention assembly" means an assembly that has been investigated and approved by the administrative authority having jurisdiction. The approval of backflow prevention assemblies by the administrative authority shall be based on a favorable laboratory and field evaluation report by an approved testing laboratory recommending such approval.

Created: 2024-08-23 14:48:35 [EST]
(Supp. No. 16)

(c) "Approved testing laboratory" means the Foundation for Cross-Connection Control and Hydraulic Research of the University of Southern California or other laboratories having equivalent capabilities for both the laboratory and field evaluation of backflow prevention assemblies. (d) "Auxiliary water supply" means any waters supply on or available to the premises other than the City of Coalinga public potable water system.
(e) "Backflow" means the undesirable reversal of flow of water or mixtures of water and other liquids, gases or other substances into the distribution pipes of the potable supply of water from any source or sources.
(1) "Backpressure" means any elevation of pressure in the downstream piping system (by pump, elevation of piping, steam pressure, air pressure, etc.). (2) "Backsiphonage" means a form of backflow due to a reduction in system pressure, which causes a sub-atmospheric pressure to exist in the system. (f) "Backflow prevention assembly" means a backflow prevention assembly, except in the case of an air gap, is a sum of two (2) resilient seated shut off valves, a backflow device, and appropriate test cocks to facilitate testing. All assemblies shall be installed as per factory specifications. (1) "Air gap" (AG) means a physical separation between the free-flowing discharge end of a potable water supply pipeline and an open or non-pressure receiving vessel. An "approved air gap" shall be twice the diameter of the supply pipe measured vertically above the overflow rim of the receiving vessel; in no case less than one (1) inch. Additional requirements can be found in ASME A112.1.2.
(2) "Double check valve backflow prevention assembly" (DC) means an assembly composed of two (2) independently acting, approved check valves, including tightly closing resilient seated shutoff valves attached at each end of the assembly and fitted with properly located resilient seated test cocks.
(3) "Double check valve detector backflow prevention assembly" (DCDA) means a specially designed assembly composed of a line-sized approved double check valve assembly with a bypass containing a specific water meter and an approved double check valve assembly. The meter shall register accurate rates of flow up to two (2) gpm (gallons per minute) and shall show a registration for all rates of flow.
(4) "Pressure vacuum breaker backsiphonage prevention assembly" (PVB) means an assembly containing an independently operating internally loaded check valve and an independently operating loaded air inlet valve located on the discharge side of the check valve. The assembly is to be equipped with properly located resilient seated test cocks and tightly closing resilient seated shutoff valves attached at each end of the assembly. (5) "Reduced pressure principle backflow prevention assembly" (RP) means an assembly containing two (2) independently acting, approved check valves together with a hydraulically operating, mechanically independent pressure differential relief valve located between the check valves and at the same time below the first check valve. The unit shall include properly located resilient seated test cocks and tightly closing resilient seated shutoff valves at each end of the assembly.

Created: 2024-08-23 14:48:35 [EST]
(Supp. No. 16)

(6) "Reduced pressure principle detector backflow prevention assembly" (RPDA) means a specially designed assembly composed of a line-size approved reduced pressure principle backflow prevention assembly with a specific bypass containing a specific water meter and an approved reduced pressure principle backflow prevention assembly. The meter shall register accurately for rates of flow up to two (2) gpm and shall show a registration for all rates of flow.
(7) "Spill resistant pressure vacuum breaker backsiphonage prevention assembly" (SVB) means an assembly containing an independently operating internally loaded check valve and independently operating loaded air inlet valve located on the discharge side of the check valve. The assembly is to be equipped with a properly located resilient seated test cock, a properly located bleed/vent port, and a tightly closing resilient seated shutoff valves at each end of the assembly.
(g) "Certified backflow prevention tester" means a person who has proved their competency related to repair and testing of backflow assemblies from either the American Water Works Association (AWWA) or the American Backflow Prevention Association (ABPA). This certification must be on file with the City of Coalinga with current certification renewal documentation. (h) "Consumer" means the owner or operator of an on-site water system(s) having a service from a public potable water system.
(i) "Consumer's potable water system" means the portion of privately-owned potable water system lying between the point of delivery and the point of use. This system includes all pipes, conduits, tanks, receptacles, fixtures, equipment and appurtenances used to produce, convey, store or utilize the potable water.
"Consumer's water system(s)" means any water system located on the consumer's premises whether supplied by a public potable water system or an auxiliary water supply. The system or systems may be either a potable water system or an industrial piping system. (k) "Cross connection" means any actual or potential connection or structural arrangement between a public or a consumer's potable water system and any other source or system through which it is possible to introduce into any part of the potable system any used water, industrial fluid, gas or substance other than the intended potable water with which the system is supplied. (1) "Direct cross-connection" means a cross-connection which is subject to both backsiphonage and backpressure.
(2) "Indirect cross-connection" means a cross-connection which is subject to backsiphonage only. (l) "Degree of hazard" means either a pollutant (non-health hazard) or contaminant (health hazard); derived from the assessment of the materials, which may meet the distribution system through a cross-connection.
(1) "Contaminant" means any substance that shall impair the quality of water, in such a way as to create an actual hazard to the public health through poisoning, the spread of disease, etc. (2) "Pollutant" means an impairment of the quality of the water to a degree which does not create a hazard to the public health, but which does adversely and unreasonably affect the aesthetic qualities of such water for domestic use.

Created: 2024-08-23 14:48:35 [EST]
(Supp. No. 16)

(m) "Public potable water system" means the City of Coalinga's water system. This system will include all sources, facilities and appurtenances between the source and the point of delivery such as valves, pumps, pipes, conduits, tanks, receptacles, fixtures, equipment and appurtenances used to produce, convey, treat or store potable water for public consumption or use. (n) "Reclaimed water" means water which, as a result of treatment of wastewater, is suitable for a direct beneficial use or a controlled use that would not otherwise occur. (o) "Service connection" means the terminal end of a service connection from the public potable water system.

Sec. 6-4A.03. Requirements: Water system.
(a) The water system shall be considered as made up of two (2) parts: The public potable water system and the consumer's system.
(b) The public potable water system shall consist of the source facilities and the distribution system; and shall include all those facilities of the water system under the complete control of the utility, up to the point where the consumer's system begins.
(c) The source shall include all components of the facilities utilized in the production, treatment, storage, and delivery of water to the distribution system. (d) The distribution system shall include the network of conduits used for the delivery of water from the source to the consumer's system.
(e) The consumer's system shall include those parts of the facilities beyond the termination of the water supplier distribution system which is utilized in conveying potable water to points of use.

Sec. 6-4A.04. Installation of water service connection: Maintenance.

No water service connection to any premises shall be installed or maintained by the City of Coalinga unless the water supply is protected as required in this chapter. Service of water to any premises shall be discontinued by the City of Coalinga if a backflow prevention assembly required by this chapter is not installed, tested, maintained and certified, or if it is found that a backflow prevention assembly has been removed, bypassed, or if any cross-connection exists on the premises. Service will not be restored until such conditions or defects are corrected.

Sec. 6-4A.05. Inspection of consumer's system.

The customer's system should be open for inspection at all reasonable times to authorized representatives of the City of Coalinga to determine whether unprotected cross-connections exist, and to evaluate the hazard that they may pose to the public potable water system. When such a condition becomes known, the City of Coalinga shall deny or immediately discontinue service to the premises by providing for a physical break in the service line until the consumer has corrected the condition(s) in conformance with the City of Coalinga's statutes relating to plumbing and water supplies and the regulations adopted pursuant thereto.

Created: 2024-08-23 14:48:35 [EST]
(Supp. No. 16)

Sec. 6-4A.06. Backflow prevention assembly.

An approved backflow prevention assembly shall be installed on each service line to a consumer's water system at or near the property line or immediately inside the building being served; but, in all cases, before the first branch line leading off the service line wherever the following conditions exist:
(a) In the case of premises having an auxiliary water supply which is not or may not be of safe bacteriological or chemical quality and which is not acceptable as an additional source by the City of Coalinga.
(b) In the case of premises on which any industrial fluids or any other objectionable substance is handled in such a fashion as to create an actual or potential hazard to the public water system. This shall include the handling of process waters and waters originating from the water supplier's system which have been subject to deterioration in quality. (c) In the case of premises having: (1) internal cross-connections that cannot be permanently corrected or protected against, or (2) intricate plumbing and piping arrangements or where entry to all portions of the premises is not readily accessible for inspection purposes, making it impracticable or impossible to ascertain whether dangerous cross-connections exist.

Sec. 6-4A.07. Backflow prevention assemblies: Degree of hazard.

The type of backflow prevention assembly required shall depend upon the degree of hazard which exists as follows:
(a) In the case of any premise where there is an auxiliary water supply, the public potable water system shall be protected by an approved air gap (AG), or an approved reduced pressure principle backflow prevention assembly (RP).
prevention assembly (RP).
(b) In the case of a direct cross connection that is evaluated to be a health hazard, the public water system shall be protected by an approved air gap (AG), or an approved reduced pressure principle backflow prevention assembly (RP).
(c) In the case an indirect cross connection exists that is evaluated to be a health hazard, the public water system shall be protected by an approved spill resistant pressure vacuum breaker backsiphonage prevention assembly (SVB), pressure vacuum breaker backsiphonage prevention assembly (PVB), or reduced pressure principle backflow prevention assembly (RP). (d) In the case a direct cross-connection exists that is evaluated to be a non-health hazard, the public water system shall be protected by an approved double check valve backflow prevention assembly (DC), or an approved reduced pressure principle backflow prevention assembly (RP).
(e) In the case an indirect cross connection exists that is evaluated to be a non-health hazard, the public water system shall be protected by an approved reduced pressure principle backflow prevention assembly (RP), an approved double check valve backflow prevention assembly Created: 2024-08-23 14:48:35 [EST]
(Supp. No. 16)

(DC), an approved pressure vacuum breaker backsiphonage prevention assembly (PVB), or an approved spill resistant pressure vacuum breaker backsiphonage prevention assembly (SVB). (f) In the case of a dedicated fire suppression line, the public water system shall be protected by an approved reduced pressure principle detector backflow prevention assembly (RPDA), or an approved double check valve detector backflow prevention assembly (DCDA). (g) In the case a reclaimed water system exists on the premises there shall be no interconnections allowed. Any interconnection shall be separated by an approved air gap (AG).
(h) In the case of any premise where, because of security requirements or other prohibitions or restrictions, it is impossible or impractical to make a complete cross-connection survey, the public water system shall be protected against backflow from the premises by either an approved air gap (AG) or an approve reduced pressure principle backflow prevention assembly (RP) on each service to the premise.

Sec. 6-4A.08. Approval of backflow prevention assemblies.

The term "approved backflow prevention assembly" shall mean an assembly that has met completely the laboratory and field performance standard of the Foundation for Cross-Connection Control and Hydraulic Research of the University of Southern California (USC FCCCHR) established in:

Standards of Backflow Prevention Assemblies Chapter 10 of the most current edition of the Manual of Cross-Connection Control. Said USC FCCCHR standards have been adopted by the City of Coalinga. Final approval shall be evidenced the appearance of the specific model and size on the List of Approved Backflow Prevention Assemblies published by the USC FCCCHR along with a "Certificate of Approval" for the said USC FCCCHR Standards; issued by an approved testing laboratory. The following testing laboratory has been qualified by the City of Coalinga to test and approve backflow prevention assemblies:

Foundation for Cross-Connection Control and Hydraulic Research University of Southern California Los Angeles, California 90089-2531
Testing laboratories other than the laboratory listed above will be added to an approved list as they are qualified by the City of Coalinga.

Backflow preventers, which may be subjected to backpressure or back siphonage, that have been fully tested and have been granted a certificate of approval by said qualified laboratory and are listed on the laboratory's current list of approved backflow prevention assemblies may be used without further test or qualification.

Sec. 6-4A.09. Presently installed devices.

Upon adoption, this chapter shall supersede all previous requirements. A system survey shall be conducted to determine compliance with the above requirements. All water accounts with a service connection that meet the criteria specifying a backflow prevention device contained in this chapter shall receive notification and must install the specified appropriate device within ninety (90) days from notification. The installation will not be deemed acceptable by the City of Coalinga until the device has been inspected, tested and certified by a licensed inspector and a copy of the certification report received by the City of Coalinga.

Created: 2024
-08-23 14:48:35 [EST]
(Supp. No. 16)

Created: 2024-08-23 14:48:35 [EST]
(Supp. No. 16)

Sec. 6-4A.10. Fees and charges.

The Council may, by resolution, adopt fees to pay the City's costs to implement this chapter.

Section 2. This ordinance shall take effect thirty (30) days after adoption.

Section 3. The City Clerk is authorized and directed to cause this ordinance or summary of this ordinance to be published in a newspaper of general circulation published and circulated in the City of Coalinga, within 15 days after its adoption. If a summary of his ordinance is published, then the City Clerk shall cause a certified copy of the full text of the proposed ordinance to be posted in the office of the City Clerk at least 5 days prior to the (date of the council meeting) meeting at which the ordinance is adopted and again after the meeting at which the ordinance is adopted. The summary shall become effective 30 days after its adoption.
*****
The foregoing Ordinance was introduced at a Special Meeting of the City Council of the City of Coalinga held on the June 18, 2025, and was passed and adopted at a regular meeting of the City Council held on the May 7, 2026 of the city council meeting] by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
________________________
Mayor Nathan Vosburg
ATTEST:
_______________________
City Clerk

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Notice of Completion for WTP Upgrades – Raw Water Intake Improvement Project
Meeting Date: Thursday, May 7, 2026
From: Sean Brewer, City Manager
Prepared by: Jesse Barron, Assistant City Manager
I. RECOMMENDATION:

It is recommended that the Coalinga City Council accept the WTP Upgrades - Raw Water Intake Improvement project as complete;
Authorize the City Engineer to file the Notice of Completion for the project with the County Recorder and notify surety to exonerate contract bonds, and;
Authorize the Finance Department to release the 5% construction retention payment to GSE Construction Company, Inc. 35 days after recordation of the Notice of Completion by the Fresno County RegistrarRecorder’s Office, contingent upon no claims being filed on the project.

II. BACKGROUND:

On May 2, 2024, the City Council awarded a construction contract to GSE Construction Company, Inc. in an amount of $879,000.00, with an additional contingency of $87,900.00 set aside for any unforeseen incidentals for a totalauthorization amount of $966,900.00 On February 20, 2025 a Change Order regarding additional materials was approved for $87,201.00 The City of Coalinga passed a water bond in 2020 where there were several water infrastructure projects identified on a list to undertake as part of the water infrastructure bond. Two (2) of these projects were the raw water intake screens replacement (moss screens) and the other was related to wash water reclamation and sludge drying bed improvements. The City of Coalinga entered into a professional services agreement with MKN to provide engineering design and construction support services for the proposed water infrastructure projects and all subsequent work was undertaken through task orders.

A notice to Proceed was issued to GSE Construction Company, Inc. providing 150 working days to complete construction.

III. DISCUSSION:

The project which was scheduled for completion on January 23, 2025 was substantially completed on December 18, 2024. The End Construction date is March 18, 2026, due to the Slide Gates Replacement & Redesign.

The project saw an increase for clean-out ($19,881) & new gates ($87,201). The finalcontract amount is $986,082.00.

A final inspection of the project was performed 3/19/2026, which included preparation of a final punch list of items. The punch list items were completed on 3/19/2026. The notice of completion, when filed, begins a time period for which mechanics liens, liens against the contractor, and stop payment notices can be filed against a public construction project. It is a protection for the City during a construction project. Staff is not aware of any issues related to this project.

IV. ALTERNATIVES:

None.

V. FISCAL IMPACT:

This project is funded using a combination of ARPA Funds and 2021 Water Bond Funds.

There is no fiscal impact to the General Fund.

ATTACHMENTS:

File Name Description
Raw_Water_Intake_Improvements_Notice_of_Completion.pdf Notice of Completion

RECORDING REQUESTED BY
City of Coalinga
No Fee – Gov’t. Code Sections
6103 and 27383
WHEN RECORDED MAIL TO:

Tri City Engineering Inc.
4630 W. Jennifer Ave., Suite 101
Fresno, CA 93722
SPACE ABOVE THIS LINE FOR RECORDER’S USE

NOTICE OF COMPLETION

1. The undersigned is OWNER or agent of the OWNER of the interest or estate stated below in the property hereinafter described.

2. The FULL NAME of the OWNER is City of Coalinga

3. The FULL ADDRESS of the OWNER is 155 W. Durian Ave, Coalinga, CA 93210

4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: In Fee (If other than fee, strike “in fee” and insert, for example, “purchaser under contract of purchase,” or leasee)

5. The FULL NAMES and FULL ADDRESSES of ALL PERSONS, if any, WHO HOLD SUCH INTEREST or ESTATE with the undersigned as JOINT TENANTS or as TENANTS IN COMMON are:

Names: Addresses:

6. The full names and full addresses of the predecessors in interest of the undersigned if the property was transferred subsequent to the commencement of the work of improvement herein referred to:

Names: Addresses:

7. All work of improvement on the property hereinafter described was COMPLETED March 18, 2026

8. The work of improvement
completed is described as
follows:

Mobilization/Demobilization, PerformDemolition and Disposal, Furnish and Install Precast Concrete Vault, Furnish and Install Raw Water Intake Screens, Furnish and Install Process andService Piping, Fittings, and Appurtenances, Furnish and Install Electrical and Instrumentation Improvements furnishings.

9. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is GSE Construction, Inc.

10. The street address of said property is Water Treatment Plant in the City of Coalinga

11. The property on which said work of improvement was completed is in the City of
Coalinga
County of Fresno , State of California, and is described as follows:

WTP Upgrades – Raw Water Intake Improvement Project
Date: Signature of Owner
Or Agent of Owner
Daniel E. Jauregui, City of Coalinga Engineer Representative Verification for INDIVIDUAL owner:

I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the owner of the aforesaid interest or estate in the property described in the above notice; that I have read said notice, that I know and understand the contents thereof, and that the facts stated therein are true and correct.

Fresno, CA
Date and Place
Verification for NON-INDIVIDUAL owner City of Coalinga :

I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the Contract City Engineer of the aforesaid interest or estate in the property described in the above notice; that I have read the said notice, that I know and understand the contents thereof, and that the facts stated therein are true and correct.

Fresno, CA
Date and Place Daniel E. Jauregui, City of Coalinga Engineer Representative

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Authorize the City Manager to Execute Task Orders with the City Engineer for Construction Engineering for Resurfacing Phase 3 Project Meeting Date: Thursday, May 7, 2026
From: Sean Brewer, City Manager
Prepared by: Jesse Barron, Assistant City Manager
I. RECOMMENDATION:

CouncilAuthorization for the City Manager to execute Task Order for Construction Engineering Services for the City of Coalinga Resurfacing Phase 3 Project.

II. BACKGROUND:

In November 2025 the City of Coalinga decided to move forward with phase 3 of the resurfacing project, an Annual Pavement Maintenance Project. The City budgets annually for chip, slurry and cape seal projects.

Over the course of the last (8) months public works crews have been working tirelessly crack sealing several streets throughout the City.

III. DISCUSSION:

Attached is the work order for Construction Engineering from the City Engineer for the construction support of Resurfacing Phase 3 Project, a total of $10,000.00. Once approved by the City Council, the City Engineer will begin on construction engineering services in order to proceed with this project expeditiously.

IV. ALTERNATIVES:

None.

V. FISCAL IMPACT:

This project is fully funded from TDA Street Maintenance Fund and will have no impact to the general fund.

ATTACHMENTS:

File Name Description
3131_Work_Order_Construction_Engineering__Resurfacing_Street_Project_Phase_3_signed.pdf Work Order Design 3131

PROFESSIONAL SERVICES WORK ORDER

CONSTRUCTION ENGINEERING
This agreement entered into the 7th day of May, 2026 between City of Coalinga (hereinafter called the Client) and the Consultant Tri City Engineering (hereinafter called Consultant) for services in connection with the following project: Resurfacing Street Project Phase 3. The Client and Consultant's rights, duties, and obligations hereunder will be performed in accordance with the terms and conditions of the Agreement for Professional Services between Client and Consultant dated : October 26, 2021 which is fully incorporated herein by reference.

I. Scope of Services. The Consultant's services will consist of the following:
• Construction Coordination: includes; Coordinate administrative, inspection, quality assurance, materials testing activities. Coordinate Contractors pre-construction meeting, project site meetings, punch list, project closeout activities, Staff Report to Council authorizing Notice of Completion/Project Acceptance filing. Coordinate Response to Contractors Request for Information, Construction Clarifications and Project Inspectors Request for Information, Supervise Contractor Construction Site Meetings. • Product Testing & Submittals: includes; review and prepare responses to contractor product submittals and testing records for compliance with the Project Plans and Specifications.
• Labor Compliance: includes; perform labor compliance task and documents, including verifying Certified Payrolls, Subcontractor Utilization and Labor Interviews. • Progress Reports: includes; prepare and review daily progress reports addressing progress of the work, the project schedule to include City Public Works Inspectors provided daily photographs documenting the progress of the work.
• Contract Change Orders: includes; review and prepare Change Orders in compliance with the plans and specifications for City of Coalinga approval. • Progress Payments: Review contractor’s initial schedule of values. Reconcile and document items of work in compliance with the plans and specifications; Review monthly progress payments for compliance with City of Coalinga funding procedures for City approval.

II. Additional Services. Any services not specifically provided for under Section I above shall be Additional Services. Only if mutually agreed to in writing by client or consultant shall consultant perform such additional services.

III. Consultant's Compensation. In consideration for Consultant providing the services noted above, the Client agrees to compensate the Consultant as follows:
$10,000.00
Retainer. The Client shall make an initial payment of -0- dollars ($0.00) (retainer) upon execution of this Agreement. This retainer shall be held by the Consultant and applied against final invoices.

Payment Due. Invoices shall be submitted by the Consultant monthly, are due upon presentation, and shall be considered past due if not paid within ten (10) calendar days of the due date.

Interest. If payment in full is not received by the Consultant within 30 calendar days of the due date, invoices shall bear interest at one-and-one-half (1.5) percent of the PAST DUE amount per month, which shall be calculated from the invoice due date. Payment thereafter shall first be applied to accrued interest and then to the unpaid principal.

Collection Costs. If the Client fails to make payments when due and the Consultant incurs any costs in order to collect overdue sums from the Client, the Client agrees that all such collection costs incurred shall immediately become due and payable to the Consultant. Collection costs shall include, without limitation, legal fees, and expenses, court costs, collection bonds and reasonable Consultant staff costs at standard billing rates for the Consultant’s time spent in efforts to collect.

This obligation of the Client to pay the Consultant’s collection costs shall survive the term of this agreement or any earlier termination by either party.

Set-offs, Back charges, Discounts. Payment of invoices shall not be subject to any discount or set-offs by the Client, unless agreed to in writing by the Consultant. Payment to the Consultant for services rendered and expenses incurred shall be due and payable regardless of any subsequent suspension or termination of this Agreement by either party.

In witness thereof, the parties hereto have accepted, made and executed this agreement upon the terms, conditions and provisions above stated, the day and year first above written.

Consultant: By Client: By
Signature Signature
Name: Daniel E. Jauregui Name: Sean Brewer
For: Tri City Engineering For: City of Coalinga
Title: President Title: City Manager
Address: 4630 W Jennifer Ave #101 Address: 155 W. Durian Ave Fresno, CA 93722 Coalinga, CA 93210
Reference: 3131

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Approve Professional Services Agreement with Coalinga Press Imaginarium for Monthly Advertisement Publication
Meeting Date: Thursday, May 7, 2026
From: Sean Brewer, City Manager
Prepared by: Sean Brewer, City Manager
I. RECOMMENDATION:

Approve the Professional Services Agreement with Coalinga Press Imaginarium for the publication of a monthly one-page, full-color advertisement in the amount of $150 per month, for a totalannualcost of $1,800, and authorize the City Manager to execute the agreement.

II. BACKGROUND:

The City of Coalinga utilizes various communication tools to inform residents, promote City programs, and enhance community engagement. One such tool is print media, which continues to serve as an effective outreach method for reaching local residents.

Coalinga Press Imaginarium has submitted a proposal to provide monthly publication services consisting of a one-page, full-color advertisement. The proposed agreement outlines the terms, scope, and cost associated with this service.

This effort directly supports the City Council’s Public Engagement strategic goal identified during the Council’s strategic planning process, which emphasizes improving communication, transparency, and outreach to the community through multiple platforms.

The agreement establishes a one-year term and defines the provider as an independent contractor responsible for publishing City-provided content in a timely and accurate manner.

III. DISCUSSION:

Under the proposed agreement, Coalinga Press Imaginarium will publish one full-color, one-page advertisement per month, provide formatting support if requested, and coordinate publication scheduling with City staff, while ensuring allcontent is published exactly as approved by the City without unauthorized changes. This approach maintains full City control over messaging and supports the Council’s direction to expand public engagement by utilizing local print media to reach a broader segment of the community, including those who may not engage through digital platforms.

IV. ALTERNATIVES:

Do not approve the agreement
The City would need to pursue alternative outreach methods or providers, which may delay communication efforts.

Direct staff to negotiate revised terms
Council may request modifications to scope, cost, or duration prior to approval.

V. FISCAL IMPACT:

The totalcost of the agreement is $1,800 annually ($150 per month). Funding is available within the City’s existing publications budget. There is no additional fiscal impact anticipated beyond the contract amount.

ATTACHMENTS:

File Name Description
Monthly_1_page_ad_purchase_(Full_color)_-_Coalinga_Press_Imaginarium.docx Imaginerium Agreement Initial: City______ Provider______

AGREEMENT FOR PROFESSIONAL SERVICES FOR
MONTHLY (ONE 1) PAGE ADVERTISEMENT PUBLICATION
This Agreement for Professional Services (“Agreement”) is made and entered into this ____ day of April by and between the City of Coalinga, a Municipal Corporation (“City”), and COALINGA PRESS IMAGINARIUM (“Provider”).

RECITALS
A. Provider represents to City that they are specially trained, experienced, licensed and competent to perform the services which will be required by this Agreement; and B. Provider represents to City that they possessthe skill, experience, ability, background, certification and knowledge to provide the services described in this Agreement on the terms and conditions described herein.

C. City desires to retain Provider to render the services as set forth in this Agreement, as Exhibit 1.

NOW THEREFORE, in consideration of the mutual covenants set forth herein for such other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the parties hereto agree as follows:

1. Retention of Provider. Subject to the terms and conditions set forth herein, City retains Provider to perform the services identified in this Agreement, as an independent contractor and Provider hereby accepts this independent contractor appointment.

2. Scope of Services. The Provider shall perform professional services, in accordance with all the provisions of this Agreement. The Scope of Work is attached hereto as Exhibit 1.

Provider shall correct any and all errors and/or omissions, which arise out of Provider’s negligence or intentional misconduct, in the performance of the Services and any documents resulting therefrom even though City has accepted said Services or documents. Provider shall make such corrections upon City’s request and at no cost or expense to City.

3. Time of Performance. This agreement shall remain in effect for one year or until canceled by either party. Services designated in the scope of work shall be completed on agreed date unless prior written approval for a time extension has been granted by the City Manager or his/her designee.

4. Compensation. Compensation to be paid to Provider monthly at the rate of $150.00 which includes print and distribution.

5. Method of Payment. Provider shall submit monthly billings to City describing the work performed during the preceding month. Provider’s bills shall include a brief description of the Services performed and the date the Services were performed. City shall pay Provider no later than 30 days after the date of submittal of a complete invoice for completed tasks and approval of the invoice by City staff.

Initial: City______ Provider______

6. Extra Work. Providershall not perform, nor be compensated for Extra Work without written authorization from City.

7. Termination. This Agreement may be terminated by the City immediately and without notice for cause or by City without cause upon ten (10) days’ written notice of termination to Provider. Upon termination, Provider shall be entitled to compensation for Services performed up to the effective date of termination, unless this Agreement is terminated for cause, in which case, City may withhold compensation due Provider in order to reimburse City for any losses, damages or expenses caused by Provider’s default under this Agreement.

8. Equal Opportunity Employment. Provider represents that it is an equal opportunity employer and it shall not discriminate against any sub provider, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Provider shall also comply with all relevant provisions of City’s programs or guidelines currently in effect as identified and provided to Provider by City.

9. Insurance Requirements.
a. Provider, at Provider’s own cost and expense, shall procure and maintain, for the duration of this Agreement, the following insurance policies. i. Workers Compensation Coverage. As required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with a limit of no less than ONE MILLION AND NO/100 DOLLARS ($1,000,000) per accident for bodily injury or disease. ii. General Liability Coverage. Insurance Services Office (ISO) Form CG 0001, including products and completed operations, with limits of no less than ONE MILLION AND NO/100 DOLLARS ($1,000,000) per occurrence for bodily injury, personal injury, and property damage. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be TWO MILLION AND NO/100 DOLLARS ($2,000,000), twice the required occurrence limit. iii. Automobile Liability Coverage. ISO Form Number CA 0001 covering any auto (Code 1), with a limit no less than ONE MILLION AND NO/100 DOLLARS ($1,000,000) per accident for bodily injury and property damage. iv. Professional Liability Coverage. Contractor will maintain Professional Liability coverage with limits no less than ONE MILLION AND NO/100 DOLLARS ($1,000,000) per occurrence or claim, and TWO MILLION AND NO/100 DOLLARS ($2,000,000) policy aggregate.

If Provider maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by Provider.

Initial: City______ Provider______

Provider’s insurance policies shall be “occurrence” policies and not “claims-made” coverage except for Professional Liability Coverage.

Provider may maintain an Umbrella policy in conjunction with the insurance policies referenced above. In such case, Providershall be deemed to have satisfied the insurance requirements of this contract as long as: (i) the coverage limits of the Umbrella policy and of the underlying liability policy(ies), when combined, satisfy each of the per occurrence and aggregate requirements identified in this subsection a.; and (ii) coverage under the Umbrella policy is as broad as and includes all incidents and events covered by the underlying insurance that it supplements.

Any deductibles or self-insured retentions must be declared to and approved by the City. The City may require Provider to purchase coverage with a lower deductible or retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Alternatively, the City may require Provider to provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses within the retention.

The policies are to contain, or be endorsed to contain, the following provisions:
i. The City and its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL and automobile liability policies with respect to liability arising out of work or operations performed by or on behalf of Provider including materials, parts, or equipment furnished in connection with such work or operations; products used by Provider; or automobiles owned, leased, hired or borrowed by Provider. General liability coverage can be provided in the form of an endorsement to Provider’s insurance at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10 and CG 20 37 if a later edition is used. The coverage shall contain no special limitations on the scope of protection afforded to the City, its officers, officials, employees or volunteers.
ii. For any claims related to this contract, Provider’s insurance coverage shall be primary insurance as respects the City and its officers, officials, employees, and volunteers.

Any insurance or self-insurance maintained by the City and/or its officers, officials, employees, or volunteers shall be in excess of Provider’s insurance and shall be non-contributory. iii. Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City.

Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII.

Providershall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Provider’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

Initial: City______ Provider______

Provider hereby grants to City and its officers, officials, employees, and volunteers a waiver of any right to subrogation which any insurer of Provider may acquire against the City and/or its officers, officials, employees, and volunteers by virtue of the payment of any loss under such insurance. Provider agrees to obtain endorsements necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

The City reserves the right to modify the insurance requirements contained in this contract, including, without limitation, coverage limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

10. Indemnification. To the fullest extent allowable by law, Provider agrees to indemnify, defend and hold harmless the City and its officials, officers, employees, agents and volunteers from and against all claims, demands, actions, injuries, liabilities, losses, costs or damages, direct or indirect, and any and all attorneys’ fees and other expenses which City or its officials, officers, employees, agents or volunteers may sustain or incur as a consequence of or are in any way related to Provider’s or its owners, directors, officers, managers, employees, agents and subcontractor’s willful or negligent acts or omissions in the performance of the services and Providers responsibilities and obligations to be performed under this agreement or its failure to perform or comply with any of its obligations or responsibilities contained in this agreement; excluding, however, such liability, claims, losses, damages or expenses arising from City’s sole or active negligence or willful acts. This duty to indemnify, defend, and hold harmless shall survive the termination of this agreement. If Provider maintains additional coverage or higher limits than those required herein, then City shall be entitled to additional coverage or higher limits maintained by Provider.

11. Independent Contractor Status. It is understood and agreed that Provider, in the performance of the Services to be performed pursuant to this Agreement, shall act as and be an independent contractor and shall not act as an agent or employee of City. Provider shall obtain no retirement benefits or other benefits which accrue to City’s employees and Provider hereby expressly waives any claim it may have to any such rights. Nothing in this Agreement shall create or be construed as creating a partnership, joint venture or any other relationship between City and Provider.

12. Provider’s Books and Records.
a. Provider shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Provider under this Agreement.
b. Provider shall maintain all documents and records that demonstrate performance under this Agreement for a minimum period of three (3) years, or for any longer period required by law, from the date of termination or completion of this Agreement. c. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City. Copies of such documents shall be provided to the City for inspection at the City offices.

Initial: City______ Provider______

d. Where City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Provider’s business, City may, by written request, require that custody of the records be given to the City and that the records and documents be maintained in the City offices. Access to such records and documents shall be granted to any party authorized by Provider, Provider’s representatives, or Provider’s successor-in-interest.

13. Professional Ability of Provider. City has relied upon Provider’s representations regarding its training and professional ability to perform the Services hereunder as a material inducement to enter into this Agreement. Provider shall therefore provide properly skilled personnel to perform all Services under this Agreement. The primary provider of the Services called for by this Agreement shall be [NAME] who shall not be replaced without the written consent of the City. All work performed by Provider under this Agreement shall be in accordance with the applicable professional standard of care and shall meet the local professional standard of quality ordinarily to be expected of competent persons in Provider’s field of expertise working in Fresno County.

14. Compliance with Laws. Provider shall use the proper standard of care in performing the Services and shall comply with all applicable federal, state and local laws, codes, ordinances and regulations in effect at the time the Agreement is executed. In addition, if the request for proposal to provide professional services which are the subject of this Agreement cited any federal or state financial assistance involved in the project for which the Services are provided, the Provider shall perform all services in accordance with all applicable federal and state laws, rates and regulations in effect at the time the agreement is executed.

15. Licenses. Provider represents and warrants to City that it has all licenses, permits, qualifications, and insurance which are legally required of Provider to lawfully and competently perform the Services. Provider represents and warrants to City that Provider shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses, permits, and insurance which are legally required of Provider to lawfully and competently perform the Services. Provider shall maintain a City of Coalinga business license.

16. Assignment and Subcontracting. The parties recognize that a substantial inducement to City for entering into this Agreement is the reputation, experience and competence of Provider. Assignments of any or all rights, duties or obligations of the Provider under this Agreement will be permitted only with the express written consent of the City, which will not be unreasonably withheld. Provider shall not subcontract any portion of the Services to be performed under this Agreement without the express written consent of the City, which will not be unreasonably withheld.

If City consents to such subcontract, Providershall be fully responsible to City for all acts or omissions of the subcontractor. Nothing in this Agreement shall: (1) create any contractual relationship between City and sub Provider; (ii) create any obligation on the part of the City to pay or to see to the payment of any monies due to any such subcontractor; (iii) or relieve Provider of any of its obligations and responsibilities under this Agreement.

17. Attorneys’ Fees. If an action at law or in equity is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees, costs and necessary disbursements in addition to any other reasonable relief to which he may be entitled.

With respect to any suit, action or proceeding arising out of or related to this Agreement, or the Initial: City______ Provider______

documentation related hereto, the parties hereby submit to the jurisdiction and venue of the Superior Court for the County of Fresno, State of California for any proceeding arising hereunder.

18. Sole and Only Agreement. This Agreement supersedes any and all other agreements, either oral or in writing, between the parties hereto with respect to the matters set forth herein and contains all of the covenants and agreements between the parties regarding said matters.

Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or in writing, have been made by any party or anyone acting on behalf of any party which are not embodied in this Agreement and no other agreement, statement or promise shall be valid or binding.

19. Invalidity. If any provision of this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions shall nevertheless continue in full force and effect without being impaired or invalidated in any way.

20. Amendment. No change, amendment or modification of this Agreement shall be valid unless the same be in writing and signed by the parties hereto.

21. Governing Law. This Agreement shall be construed and governed pursuant to the laws of the State of California. Any action to enforce this Agreement is to be brought in Fresno County, California.

22. Waiver. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement.

23. Mediation. The parties agree to make a good faith attempt to resolve any disputes arising out of this Agreement through mediation prior to commencing litigation. The parties shall mutually agree upon the mediator and shall divide the costs of mediation equally. If the parties are unable to agree upon a mediator, the dispute shall be submitted to JAMS/ENDISPUTE (“JAMS”) or its successor in interest. JAMS shall provide the parties with the names of five qualified mediators.

Each party shall have the option to strike two of the five mediators selected by JAMS and thereafter the mediator remaining shall hear the dispute. If the dispute remains unresolved after mediation, either party may commence litigation.

24. Authority to Enter Agreement. Provider has all requisite power and authority to conduct its business and to execute, deliver and perform the Agreement. Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party.

25. Notice. Except as otherwise expressly provided herein, any notice, consent, authorization or other communication to be given hereunder shall be in writing and shall be deemed duly given and received when delivered personally, when transmitted by facsimile or e-mail if receipt is acknowledged by the addressee, one business day after being deposited for next-day delivery with a nationally recognized overnight delivery service, or three business days after being mailed by first class mail, charges and postage prepaid, property addressed to the party to receive such notice at the last address furnished for such purpose by the party to whom notice is directed and addressed as follows:

Initial: City______ Provider______

CITY: PROVIDER:

City of Coalinga Mary Blyth Jones, CEO | Director
155 West Durian Coalinga Press, imaginarium IOFA
Coalinga, California 93210504 College Street, Coalinga, CA 93210 IN WITNESS WHEREOF, the parties have executed this Agreement effective on the day and in the year first set forth above.

CITY OF COALINGA, a Municipal Corporation
By:__________________________________
Sean Brewer, City Manager

PROVIDER
By:___________________________________
Mary Blyth Jones, CEO | Director
Initial: City______ Provider______

Exhibit 1
Scope of Work
The Consultant, Coalinga Press Imaginarium, shall provide professional advertising and publication services to the City of Coalinga for the development and placement of a one-page, full-color advertisement for the cost of $150.00 dollars per month starting July 2026. Services shall be provided on an as-needed basis and in coordination with City staff for 1 year (12 months) for a total of $1,800 dollars.

Services shall include, but are not limited to, layout design support (if requested), formatting, and print publication of a City-supplied one-page advertisement intended for public information, outreach, and promotional purposes. The City shall provide all final content, including text, images, logos, branding elements, and required publication dates.

The Consultant shall publish the advertisement exactly as submitted by the City. No alterations, edits, redesigns, or modifications to the content, layout, or formatting shall be made without prior written approval from the City of Coalinga. If the Consultant identifies any issues, inconsistencies, or recommended edits, including but not limited to formatting concerns or publication date discrepancies, such items shall be returned to the City for review and correction prior to publication.

The Consultant is responsible for ensuring that all publication dates provided by the City are accurately reflected and consistently presented in the final published advertisement. Under no circumstances shall publication dates be changed, interpreted, or adjusted by the Consultant without explicit written direction from the City.

The Consultant shall coordinate publication scheduling with the City to ensure timely placement of the advertisement in agreed-upon issues or distribution cycles. Proofs, if requested by the City, shall be provided for final approval prior to publication.

All final approval authority shall remain with the City of Coalinga. The advertisement shall not be published until written approval is received from an authorized City representative.

The Consultant shall ensure that all work performed under this Scope of Work maintains a professional standard consistent with industry practices and supports the City’s communication, transparency, and community engagement objectives.

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Adopt Updated Community Pride Sign Policy
Meeting Date: Thursday, May 7, 2026
From: Sean Brewer, City Manager
Prepared by: Sean Brewer, City Manager
I. RECOMMENDATION:

Adopt the updated Community Pride Sign Policy establishing guidelines and procedures for use of the City’s electronic reader board at its new location.

II. BACKGROUND:

The City of Coalinga maintains an electronic reader board intended to communicate important information, promote community events, and enhance public awareness. The City previously adopted a Community Pride Sign Policy to regulate use of the sign and establish eligibility, priorities, and content standards.

Due to the relocation of the electronic reader board, staff has updated the existing policy to reflect the new location and ensure continued clarity and consistency in how the sign is managed and utilized.

Additionally, the City Council previously adopted a fee structure for for-profit businesses to utilize the sign, ensuring cost recovery for staff time, processing, and maintenance.

III. DISCUSSION:

The updated Community Pride Sign Policy maintains the existing framework for use of the City’s electronic reader board, including eligibility criteria, content limitations, scheduling procedures, and prioritization of messages, while incorporating updates related to the sign’s new location. For-profit businesses are required to submit an application and pay an established fee consisting of a $25 application/setup fee and a $100 monthly subscription, while not-for-profit organizations and special districts remain exempt from fees when meeting policy guidelines. The policy continues to affirm the City’s authority to manage and prioritize messaging and supports the Council’s public engagement goals by providing a consistent and transparent process for community communication.

IV. ALTERNATIVES:

Do not adopt the updated policy: The City would continue operating under an outdated policy that does not reflect the current sign location.

Direct staff to revise the policy: Council may request additional modifications prior to adoption.

V. FISCAL IMPACT:

There is no direct fiscal impact associated with adoption of this updated policy. The City willcontinue to recover costs associated with administration of the program through fees charged to for-profit businesses, including a $25 application/setup fee and a $100 monthly subscription.

ATTACHMENTS:

File Name Description
Community_Pride_Sign_Policy_-_For_Profit_11-8-2016.doc Community Pride Sign Policy - Updated

COMMUNITY DEVELOPMENT DEPARTMENT
Community Pride Sign Policy & Procedures

PURPOSE
To establish a policy and a procedure for posting messages on the City of Coalinga outdoor electronic sign at the intersection of W. Elm Ave and Coalinga Plaza.

GUIDELINES

1. The Community Information Board is available for use by all governmental organizations, the public educational community, community service groups, *local not-for-profit organizations, for-profit businesses or as deemed appropriate by the City Manager.
*Messages for places of worship shall be considered with the priority of a local non-profit, and shall be admitted to the message board as long as it is announcing an event or service that is being provided for the good of the community at-large, i.e. a small food bank, clothing give-away center, etc… Messages will not be allowed that contain an advocacy for a particular church, faith, or infringe on the City’s necessity to stay neutral in stance as it regards faith.

2. Use of the Community Pride Sign is on a “first come, first serve basis,” with a minimum (2) weeks and maximum of (6) months scheduling in advance.

3. It is the policy of the City of Coalinga to not discriminate against any participant, client, or user for any services because of race, creed, color, national origin, marital status, sex or age.

4. Notices by the City of Coalinga shall hold priority above all other postings.

5. The City shall have the authority to prioritize and change postings at any time.

6. The function of the reader board is to promote and advertise special events that benefit the community as a whole:
a. Advertising ongoing programs or activities is at the discretion of the City. b. For-Profit Businesses are limited to the following:
i. Business name, logo, address, phone number, website address, QR code
ii. Tagline/Mission Statement (Limited to (1) one line) iii. Business must have a Current City of Coalinga Business License. iv. All businesses must be located within the corporate limits of the City of Coalinga; however, consideration may also be given to businesses outside city limits that provide targeted benefits, services, or direct support to Coalinga residents. Businesses that directly compete with existing Coalinga-based businesses are not eligible.
v. Must be non-political
vi. Must me non-personal in nature
c. The intent of the reader board is not to advertise continuing/monthly meeting events or schedules outside the realm of City Business (City Council and Planning Commission Meetings will be displayed).

7. The City reserves the right to refuse to post all or any portion of a message which promotes any activity which is illegal under City, State or Federal law, or which is defamatory, misleading, fraudulent, obscene or indecent.

8. This policy may be altered or amended by the Community Development Director, with the approval of the City Council, at any time to facilitate the Mission of the City of Coalinga.

9. All approved sign messages will run according to the fee structure adopted by the City Council by resolution (daily/weekly/monthly/annually) Unacceptable types of information would include but not limited to:

1. Information which is not of general public interest;

2. Political advertising and campaigning for issues and candidates;

3. Pornography, lewd images, or foul language;
FEES

1. Fees for advertisement will be in accordance with the adopted City Council Resolution.

2. Exemptions: Not-for-profit entities and Special Districts will be exempt from any fees related to posting messages on the sign as long as they meet the policy guidelines.

PROCEDURES
All Community Pride Sign applications must be submitted to the City of Coalinga’s Community Development Department and approved by the Director before any text and/or graphics are posted.

The Community Development Department will be responsible for posting and removing the information/messages in a timely manner and determining whether the requested message is consistent with this policy.

The Community Development Department will determine how information will be posted on the sign, its duration and size of message.

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Authorize Police Recruit Sponsorship Program for Up to Two (2) Non-City Employees
Meeting Date: Thursday, May 7, 2026
From: Sean Brewer, City Manager
Prepared by: Sean Young, Police Commander
I. RECOMMENDATION:

It is the recommendation of the Chief of Police that Councilauthorize sponsorship for up to two (2) City of Coalinga residents for Police Recruit Sponsorship Program within the current staffing levels.

II. BACKGROUND:

The Council previously approved a Police Recruit Program and staff have made some modifications to ensure that allcosts and FLSA requirements are met while in the academy.

Basic Program Overview:

1. Open only to City of Coalinga residents age 21 or older;

2. Priority given to honorably discharged military veterans';

3. Preference given to residents’ bilingual in English and Spanish;

4. Recruits will be considered part-time, temporary employees while in the police academy;

5. Recruits hourly rate will be $21;

6. Recruit may be permitted to use a city vehicle to commute to and from academy if one is available (travel time is unpaid);

7. Interested residents must apply and successfully complete an oral board interview, chief’s interview, polygraph, background check, psych evaluation and drug screen in order to be selected;

8. Recruit would be responsible for the purchase of their academy uniforms, to include uniform pants and shirts, physical training uniforms and boots.

This program has been successful in the past, sponsoring City employees through the academy, who are now full-time Police Officers.

III. DISCUSSION:

The City currently has three (3) Police Officer vacancies and anticipating losing two more officers shortly, as they are currently in backgrounds with other agencies. Staff is again seeking an opportunity to sponsor up to two (2) Police Recruits from within the community.

This Police Recruit Program would follow the guidelines as listed above. This program has been successful in the past, sponsoring residents of the city through the academy, who are now full-time Police Officers IV. ALTERNATIVES:

Do not approve (not recommended).

V. FISCAL IMPACT:

The Police Recruit hourly rate would be set at $21 and, after successfulcompletion of the police academy and upon a full-time Police Officer vacancy, the police recruit would be promoted to a full-time police officer and moved to the entry officer pay scale. Based off prior Recruit positions, the average number of hours would be around 960, with another 450 hours of overtime. Based off $21 per hour, with full time benefits, the salary would cost about $45,600.

The Police Department would supply all required equipment needed to attend the police academy, i.e. duty belt and accessories, academic materials, firearm, ammunition, and the academic fees would be supplied by the police department. Much of the equipment is already owned by the Police Department so equipment costs would be minimal, roughly $1,000 per Recruit.

Depending on which academy, Fresno or Hanford, the cost of fuelcan vary from between $3,800 and $5,500 depending on the mileage to the academy. This is based off a vehicle getting on average, 25mpg with gas rates at $7 per gallon.

This cost will be covered by the savings of the vacant position until the Recruit graduates the academy and becomes a full-time.

ATTACHMENTS:

File Name Description
NoAttachments Available

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Consider Bid Award for Resurfacing Project Phase 3 Meeting Date: Thursday, May 7, 2026
From: Sean Brewer, City Manager
Prepared by: Jesse Barron, Assistant City Manager
I. RECOMMENDATION:

It is recommended that the Coalinga City Councilaward a Contract in the amount of $231,218.01 to American Asphalt South, Inc. for the Resurfacing Project Phase 3. It is also recommended that a contingency of 10% ($23,121.80) be included in the Council action to cover any unforeseen incidentals for a total authorization amount of $254,339.81.

II. BACKGROUND:

On January 8, 2026, CouncilAuthorized the Construction Phase to proceed for the Resurfacing Phase 3 Cape Seal Project.

III. DISCUSSION:

City Staff received and opened four (4) bids for this project on 4/22/2026, at 2:00pm. American Asphalt South, Inc. was the apparent low bidder with a total bid proposal of $231,218.01.

Subsequent to the bid opening, the City received a formal protest from VSS International, Inc. challenging the responsiveness of the apparent low bidder. Under California law, a bid may be rejected as nonresponsive only where a deviation is material. Minor irregularities that do not affect price, give a competitive advantage, or impair enforceability may be waived. Staff has determined that the issues identified in the protest constitute minor irregularities that are waivable.

The Engineer’s Estimate was $434,538.00. The entire bid summary is included as Attachment “A”. American Asphalt South, Inc., has furnished the required bid bond. The bid bond is valid and enforceable as submitted. If the City Council decides to award the project to American Asphalt South, Inc., and the ”Notice to Proceed” is issued, the Contractor will have Thirty (30) working days to complete the work. The following is a tentative schedule:

Award of Contract: May 7, 2026
Start of Construction: June 1, 2026
Completion of Construction: July 10, 2026
IV. ALTERNATIVES:

Accept American Asphalt South Incorporated's bid (Recommended) Reject all bids and re-advertise or cancel the project; it is unlikely that re-advertising the project will result in lower bids. (Not Recommended)
V. FISCAL IMPACT:

Totalauthorization request for this contract is $231,218.01 with an additional 10% contingency of $23,121.80 for a total of $254,339.81. This project is funded by TDA Street Maintenance Funds.

There will be no fiscal impact to the General Fund.

ATTACHMENTS:

File Name Description
PW_26-01_Bid_Results.pdf Bid Results
PW_26-01_Bid_Summary.pdf Bid Summary
Attachment "B"
Resurfacing Project Phase 3
PW 26-01 / #3131
April 22, 2026
2:00 PM (D.S.T.), at Tri City Engineering Office
Base Bid
1 $231,218.01
2 $336,211.00
3 $336,336.00
4 $380,064.60
5 6
7 Sub List
Project Name:

Bidder
American Asphalt South, Inc.

VSS International, Inc.

Bid Results
City of Coalinga
Project No. :

Bid Date:

Chrisp Co., Fresno
Dryco, Inc.

Pavement Coatings Co.

Tri City Engineering
4630 W. Jennifer Ave., #101
Fresno, CA 93722-5415
Tel: 559.447.9075
Fax: 559.447-9074
[email protected]
City of Coalinga
155 W. Durian Ave
Coalinga, CA 93210
Tel (559) 935-1533
Fax (559) 935-1184
City of Coalinga
PW 26-001 Resurfacing Project Phase 3
#3131
Base Bid Items
Item Description Unit Qty. Engineer's Est. Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension 1 MOBILIZATION / GENERAL REQUIREMENTS LS 1 $ 19,620.00 $ 17,000.00 $ 17,000.00 $ 15,276.66 $ 15,276.66 $ 22,042.04 $ 22,042.04 $ 35,000.00 $ 35,000.00 2 TRAFFIC CONTROL LS 1 $ 32,400.00 $ 18,500.00 $ 18,500.00 $ 15,000.00 $ 15,000.00 $ 73,480.00 $ 73,480.00 $ 46,825.00 $ 46,825.00 3 DUST CONTROL LS 1 $ 2,060.00 $ 2,500.00 $ 2,500.00 $ 2,000.00 $ 2,000.00 $ 5,000.00 $ 5,000.00 $ 1,500.00 $ 1,500.00 4 SLURRY TYPE 2 SY 91157 $ 319,050.00 $ 1.59 $ 144,939.63 $ 2.74 $ 249,770.18 $ 2.12 $ 193,252.84 $ 2.80 $ 255,239.60 5 STRIPING AND PAVEMENT MARKINGS LS 1 $ 59,408.00 $ 34,774.380 $ 34,774.38 $ 35,264.16 $ 35,264.16 $ 34,611.12 $ 34,611.12 $ 33,500.00 $ 33,500.00 6 REMOVAL OF RAISED PAVEMENT MARKERS LS 1 $ 2,000.00 $ 13,504.000 $ 13,504.00 $ 18,900.00 $ 18,900.00 $ 7,950.00 $ 7,950.00 $ 8,000.00 $ 8,000.00 Base Bid Summary $ 434,538.00 $ 231,218.01 $ 336,211.00 $ 336,336.00 $ 380,064.60 4 Pavement Coatings Co.

ATTACHMENT "A" Bids 1-4
1 2
VSS International
3 American Asphalt South Dryco Construction Inc.
\\2k12server\Company\Docs\3100's\3131 Resurfacing Street Project Phase 3\Bid Docs\PW 26-01 Bid Summary Date Printed: 4/30/2026, 10:05 AM

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Adopt Resolution No. 4319, Approving the City of Coalinga Americans with Disabilities Act (ADA) Grievance Procedure and Designating an ADA Coordinator to Administer the Procedure
Meeting Date: Thursday, May 7, 2026
From: Sean Brewer, City Manager
Prepared by: Sean Brewer, City Manager
I. RECOMMENDATION:

It is recommended that the City Counciladopt Resolution No. 4319, approving the City of Coalinga Americans with Disabilities Act (ADA) Grievance Procedure and designating Administrative Analyst Mercedes Garcia as the ADA Coordinator.

II. BACKGROUND:

The Americans with Disabilities Act of 1990 (ADA) requires public agencies to adopt and publish a grievance procedure providing for the prompt and equitable resolution of complaints alleging discrimination on the basis of disability in the provision of services, programs, or activities.

The City of Coalinga previously adopted an ADA Transition Plan (2014), which outlines the City’s strategy for removing physical barriers within the public right-of-way and achieving compliance with ADA requirements. The Transition Plan identifies the City’s responsibility to develop an ADA complaint and grievance procedure; however, a formal standalone procedure has not previously been adopted by the City Council.

As part of ongoing efforts to ensure compliance with ADA requirements, the City has prepared a formal Grievance Procedure to complete this required component.

The proposed procedure applies to non-employment related complaints of disability discrimination.

Employment-related complaints continue to be governed by the City’s Personnel Policies.

III. DISCUSSION:

The proposed ADA Grievance Procedure establishes a clear, structured, and accessible process for individuals to submit complaints and for the City to respond in a timely and equitable manner. Key components include:

Complaints must be submitted within sixty (60) calendar days of the alleged violation and may be submitted in alternative formats to accommodate individuals with disabilities.

The ADA Coordinator (or designee) will investigate complaints within fifteen (15) calendar days of receipt.

The City willattempt to resolve complaints informally; if unresolved, a written response will be issued within sixty (60) calendar days.

Complainants may appeal the determination to the City Manager within fifteen (15) calendar days.

The City Manager (or designee) will issue a final written determination within sixty (60) calendar days of the appeal.

All records related to complaints and appeals will be retained for a minimum of three (3) years.

The procedure also ensures that communications and responses are provided in accessible formats upon request, including large print, Braille, or audio.

Consistent with best practices, staff recommends designating Administrative Analyst Mercedes Garcia as the City’s ADA Coordinator. This role is appropriately assigned to a staff member responsible for administrative compliance, risk management coordination, and interdepartmentalcommunication, ensuring effective implementation of ADA requirements and timely response to complaints.

Adoption of this Grievance Procedure and designation of an ADA Coordinator willcomplete a required administrative component of ADA compliance identified in the City’s Transition Plan and demonstrate the City’s commitment to accessibility, transparency, and equitable service delivery.

IV. ALTERNATIVES:

Do not adopt the ADAGrievance Procedure - Not Recommended The City would remain out of compliance with federalADA requirements, which require public agencies to maintain and publish a grievance procedure for the prompt and equitable resolution of disability-related complaints.

Provide alternative direction to staff
The City Council may direct staff to revise the proposed Grievance Procedure; however, any delay in adoption would postpone compliance with ADA administrative requirements.

V. FISCAL IMPACT:

There is no direct fiscal impact associated with the adoption of this procedure. Implementation will be administered by existing staff.

ATTACHMENTS:

File Name Description
RESO#4319_Approving_the_ADA_Grievance_Procedure___Designating_an_ADA_Coordinator_050726.pdf Resolution No. 4319 Grievance_Procedure_050726.pdf ADA Grievance Procedure
RESOLUTION NO. 4319

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COALINGA APPROVING THE

AMERCIANS WITH DISABILITY ACT (ADA) GRIEVANCE PROCEDURE AND DESIGNATING AN

ADA COORDINATOR
WHEREAS, the Americans with Disabilities Act of 1990 (ADA), Title II, requires public entities to ensure that individuals with disabilities are not excluded from participation in, denied the benefits of, or subjected to discrimination under any of its services, programs, or activities; and WHEREAS, Title II of the ADA requires public entities with fifty (50) or more employees to adopt and publish a grievance procedure providing for the prompt and equitable resolution of complaints alleging discrimination on the basis of disability; and
WHEREAS, the City of Coalinga previously adopted an ADA Transition Plan identifying physical barriers within the City’s public right-of-way and outlining a program for achieving accessibility compliance; and
WHEREAS, the ADA Transition Plan identifies the City’s responsibility to establish a complaint and grievance procedure to address allegations of disability discrimination; and WHEREAS, the City of Coalinga desires to formalize its ADA compliance efforts by adopting a Grievance Procedure that establishes a clear process for receiving, investigating, and resolving complaints; and
WHEREAS, the City of Coalinga further desires to designate a staff member to serve as the ADA Coordinator to ensure compliance with ADA requirements and to provide a clear point of contact for the public.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COALINGA AS FOLLOWS:

1. That the above recitals are true and correct and hereby incorporated by reference.

2. That the City Council hereby approves and adopts the City of Coalinga Americans with Disability Act (ADA) Grievance Procedure, attached hereto as Exhibit “A) and incorporated herein by this reference.

3. The Administrative Analyst Mercedes Garcia is hereby designated as the City of Coalinga’s ADA Coordinator.

4. The ADA Coordinator shall be responsible for administering and implementing the ADA Grievance Procedure, including receiving complaints, conducting investigations, coordinating responses, and maintaining records in accordance with the adopted procedure.

5. The City Manager is authorized to designate a successor or designee ADA Coordinator as necessary to ensure continuity of compliance with ADA requirements.

6. This resolution shall take effect immediately upon adoption.

PASSED AND ADOPTED by the City Council of the City of Coalinga this 7th day of May, 2026, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

APPROVED:
________________________________
Nathan Vosburg, Mayor
ATTEST:
________________________________
Shannon Jensen, City Clerk
Exhibit “A”
City of Coalinga
Grievance Procedure Under the Americans with Disabilities Act Grievance Procedure
Americans with Disabilities Act
City of Coalinga
Grievance Procedure Under the Americans with Disabilities Act This Grievance Procedure is established to meet the requirements of the Americans with Disabilities Act of 1990 (“ADA”). It may be used by anyone who wishes to file a complaint alleging discrimination of disability in the provision of services, activities, programs, or benefits by the City of Coalinga. The City of Coalinga’s Personnel Policy governs employment-related complaints of disability discrimination.

The complaint should be in writing and contain information about the alleged discrimination, such as name, address, phone number of the complainant, date, and description of the problem. Alternative means of filing complaints, such as personal interviews or a tape recording of the complaint will be made available for persons with disabilities upon request.

The complaint should be submitted by the grievant and/or his/her designee as soon as possible but no later than sixty (60) calendar days after the alleged violation to:

ADA Coordinator (or his/her designee)
City of Coalinga
155 W. Durian Avenue
Coalinga, CA 93210
The ADA Coordinator shall be designated by the City Manager.

Within fifteen (15) calendar days after receipt of the complaint, the ADA Coordinator or his/her designee will conduct an investigation that may involve meeting with the complainant to discuss the compliant and the possible resolution. If an informal resolution is not reached within the complainant within sixty (60) calendar days after receipt of the complaint, the ADA Coordinator or his/her designee will respond in writing, and, where appropriate, in a format accessible to the complainant, such as large print, Braille, or audio tape. The response will explain the position of the City of Coalinga and offer options for substantive resolution of the complaint.

If the response by the ADA Coordinator or his/her designee does not satisfactorily resolve the issue, the complainant and/or his/her designee may appeal the decision within fifteen (15) calendar days after receipt of the response of the City Manager.

Within sixty (60) calendar days after receipt of the appeal, the City Manager or his/her designee will review the complaint and the determination of the ADA Coordinator and respond in writing, and, where appropriate, in a format accessible to the complainant, with a final resolution of the complaint. All written complaints received by the ADA Coordinator or his/her designee, appeals to the City Manager or his/her designee, and response from these two offices will be retained by the City of Coalinga for at least three (3) years.

The complainant’s right of prompt and equitable resolution of the complaint shall not be affected by the complainant’s pursuit of other remedies, such as filing of a complaint with the Department of Justice or the Equal Employment Opportunity Commission. Complaints filed with Federal agencies must be filed in accordance with the appropriate federal timelines and procedures.

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Direction and PotentialAction regarding CPI-Based Adjustment to City Fee Schedule
Meeting Date: Thursday, May 7, 2026
From: Seam Brewer, City Manager
Prepared by: Sean Brewer, City Manager
I. RECOMMENDATION:

Receive information regarding the City’s fee schedule and provide direction to staff on whether the City Council wishes to consider a Consumer Price Index (CPI)-based adjustment to City fees, which have not been updated since 2023, except for Administrative and Airport fees.

II. BACKGROUND:

City fees are charges imposed on individuals or businesses for specific services provided by the City and are intended to recover the reasonable cost of providing those services. Fees are distinct from taxes and must comply with applicable provisions of the California Constitution, including Propositions 4, 13, 26, and 218.

In 2017, the City completed a fee study prepared by Willdan Financial Services that established the baseline cost-of-service methodology for City fees. In January 2018, the City Counciladopted Resolution No. 3789, authorizing annualadjustments to City fees based on the Consumer Price Index (CPI).

While the City has the authority to apply CPI adjustments annually, fee updates have not occurred consistently. The most recent fee increase occurred in 2023 and was limited to Administrative and Airportrelated fees. All other City fees have remained unchanged since that time.

III. DISCUSSION:

Staff is bringing this item forward to obtain City Council direction regarding whether to proceed with a CPIbased adjustment only, consistent with the authority previously granted by the City Council, rather than undertaking a comprehensive fee study.

Since 2023, the City has experienced inflationary impacts affecting labor, materials, contractual services, and overhead costs. Applying a CPI-based adjustment is intended to help maintain alignment between existing fees and the underlying cost of providing services, without modifying fee structures, service levels, or cost recovery policies.

At this time, staff is not proposing specific fee amounts or requesting adoption of a resolution. Instead, staff is seeking policy direction on whether the City Council wishes staff to return at a future meeting with a proposed CPI adjustment to applicable fees.

If directed to proceed, staff would:

Apply a CPI factor consistent with prior Council practice Limit adjustments to CPI only, with no structural or methodologicalchanges Prepare a resolution and updated fee schedule for City Councilconsideration IV. ALTERNATIVES:

The City Council may choose to:

Direct staff to return with a CPI-based fee adjustment.

Direct staff to limit CPI adjustments to certain fee categories or departments.

Issue an RFP for a consultant to conduct a new updated fee study.

Take no action and maintain the current fee schedule.

V. FISCAL IMPACT:

There is no fiscal impact associated with receiving this report and providing direction.

Any future fiscal impact would depend on the CPI percentage applied and service demand and would be presented to the City Council prior to any action.

ATTACHMENTS:

File Name Description
NoAttachments Available

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: City Council Direction to Negotiate an Arrangement with the Coalinga Huron Unified School District to Open the Pool for the Summer of 2026 Meeting Date: Thursday, May 7, 2026
From: Sean Brewer, City Manager
Prepared by: Sean Brewer, City Manager
I. RECOMMENDATION:

Provide direction to the City Manager to negotiate an agreement with the Coalinga-Huron Unified School District (CHUSD) to facilitate the opening of the CHUSD Aquatic Facility for public use during Summer 2026.

II. BACKGROUND:

The CHUSD Aquatic Facility serves as a key recreationalasset within the community and provides opportunities for residents, particularly youth and families, to access aquatic programming during the summer months.

For Summer 2026, The City Council has expressed interest in having the CHUSD community pool open duirng the summer in some capacity, consisting primarily of community swim opportunities.

III. DISCUSSION:

The City is currently in communication with CHUSD regarding opportunities to support the opening of the aquatic facility this summer. Staff anticipates having additional details available at the May 7th meeting. As of the writing of this report, those details are still being finalized; however, staff expects to have sufficient information to support Councilconsideration and provide direction to negotiate an agreement to facilitate opening the facility.

IV. ALTERNATIVES:

None at this time.

V. FISCAL IMPACT:

At this time, a cost sharing plan and estimate is undetermined, however, once staff has more information, fiscal impacts will be provided before an arrangement is finalized. Staff hope to have financial information by the meeting on May 7th.

ATTACHMENTS:

File Name Description
NoAttachments Available

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Council Consideration of Funding the Train to Transport Vistors During the Weekend of the Horned Toad Derby
Meeting Date: Thursday, May 7, 2026
From: Sean Brewer, City Manager
Prepared by: Sean Brewer, City Manager
I. RECOMMENDATION:

Staff is seeking direction from the Council to consider funding the trackless train for the Coalinga Horned Toad Derby this Year to transport visitors during the weekend.

II. BACKGROUND:

The City was made aware that the Chamber of Commerce will not be funding the trackless train this year due to increased costs. The trackless train has been providing services, funded by the Chamber, for several years providing convenient transportation for several residents and visitors throughout the City to and from the Derby.

III. DISCUSSION:

Mayor Pro-Tem Schindler is requesting the Council to consider funding the train to ensure increased transportation options for residents and victors of the horned toad derby. If the Council desires to fund the trackless train, staff would work with the Chamber and Vendor to decide on the most cost effective approach within the City Managers spending authority.

IV. ALTERNATIVES:

V. FISCAL IMPACT:

If Councilchooses to proceed with supporting the trackless train, staff would request a budget no more than $10,000 for the weekend and to authorize the City Manager to execute any necessary agreements or transfer of fund to ensure the train runs at the Derby.

ATTACHMENTS:

File Name Description
NoAttachments Available