Agenda — Coalinga City Council, July 16, 2026 (part 2 of 2)

ARTICLE VII................................................................................................................................................ 10 SECTION 7.01. WAGES........................................................................................................................... 10 SECTION 7.02. OUT-OF-CLASS PAY........................................................................................................ 10 SECTION 7.03. EDUCATIONAL ACHIEVEMENT COMPENSATION ........................................................11 SECTION 7.04. LONGEVITY PAY ............................................................................................................. 11 SECTION 7.05. FLSA OVERTIME ............................................................................................................. 12 SECTION 7.06. COMPENSATORY TIME ACCRUAL................................................................................12 SECTION 7.07. OVETIME FOR LATE NOTICE SICK LEAVE COVERAGE.............................................12 SECTION 7.08. CALLBACK PAY ............................................................................................................. 12 SECTION 7.09. PARAMEDIC PAY............................................................................................................ 12 SECTION 7.10. PARAMEDIC PRECEPTOR PAY.................................................................................... 13 SECTION 7.11. ENGINEER/PARAMEDIC INCENTIVE PAY.....................................................................13 SECTION 7.12. CERTIFICATE PAY .........................................................................................................13 SECTION 7.13. BILINGUAL PAY …………………………………………………………………………………….14 ARTICLE VIII .............................................................................................................................................. 14 SECTION 8.01. VACATION AND SICK LEAVE ACCRUALS....................................................................14 SECTION 8.02. VACATION AND SICK LEAVE CAPS ............................................................................. 14 SECTION 8.03. COVERSION OF SICK LEAVE......................................................................................... 15 SECTION 8.04. BEREAVEMENT LEAVE .................................................................................................. 15 SECTION 8.05. CATASTROPHIC LEAVE BANK .....................................................................................15 SECTION 8.06. HOLIDAY LEAVE ............................................................................................................. 16 SECTION 8.07. VACATION CASH OUT.....................................................................................................16 ARTICLE IX ................................................................................................................................................ 16 SECTION 9.01. COMPREHENSIVE BENEFITS PACKAGE.......................................................................16 SECTION 9.02. HEALTH AND LIFE INSURANCE COMMITTEE ..............................................................17 SECTION 9.03. RETIREMENT PLAN.........................................................................................................17 SECTION 9.04. DEFERRED COMPENSATION......................................................................................... 17 SECTION 9.05. HANDLING OF ICMA CONTRIBUTIONS......................................................................... 18 SECTION 9.06. STATE DISABILITY INSURANCE.................................................................................... 18

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SECTION 9.07. FLEXIBLE SPENDING ACCOUNT FOR REIMBURSED MEDICAL AND DEPENDANT CARE EXPENSES ..................................................................................................................................... 18 SECTION 9.08. CALIFORNIA LABOR CODE SECTION 4850 .................................................................18 SECTION 9.09. FITNESS EQUIPMENT MAINTENANCE ALLOWANCE..................................................18 ARTICLE X..........................................................................................................................................18 SECTION 10.01. UNIFORM ALLOWANCE................................................................................................ 18 SECTION 10.02. EQUIPMENT PURCHASE/MEMENTO.......................................................................... 19 SECTION 10.03. UNIFORM CHANGES.................................................................................................... 19 SECTION 10.04. EQUIPMENT.................................................................................................................. 19 ARTICLE XI. ..............................................................................................................................................20 SECTION 11.01. CITY RIGHTS..................................................................................................................20 ARTICLE XII ....................................................................................................................................... 21 SECTION 12.01. GRIEVANCE PROCEDURE ...........................................................................................21 ARTICLE XIII ...................................................................................................................................... 22 SECTION 13.01. AMERICANS WITH DISABILITIES ACT.......................................................................22 ARTICLE XIV............................................................................................................................................. 22 SECTION 14.01. FUTURE NEGOTIATIONS............................................................................................. 22 ARTICLE XV ……………………………………………………………………………………………………………23
SECTION 15.01. WAIVER OF APPEAL.................................................................................................... 23 ARTICLE XVI.............................................................................................................................................. 23 SECTION 16.01. SAVINGS ....................................................................................................................... 23 ARTICLE XVII..................................................................................................................................... 23 SECTION 17.01. DURATION OF AGREMENT ......................................................................................... 23

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MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding entered into on July 16, 2026 by and between the City of Coalinga, hereinafter referred to as the "City", and The International Association of Firefighters, AFL-CIO Local 2305, hereinafter referred to as the "Association" has an effective date of July 16, 2026.

ARTICLE I

INTENT AND PURPOSE
SECTION 1.01. INTENT AND PURPOSE.

The intent and purpose of this Agreement is to foster open communication and a spirit of good will between the employees of the City represented by The International Association of Firefighters, AFL- CIO Local 2305 a recognized unit of representation and the City of Coalinga, a Municipal Corporation and political subdivision of the State of California, regarding the mutual obligation of the parties to meet and confer in "good faith" regarding wages, benefits, and other terms and conditions of employment as required by that section of the California Government Code known as the Meyers-Milias- Brown Act.

ARTICLE II

FULL UNDER STANDING
SECTION 2.01. FULL UNDERSTANDING.

The Association and the City agree that during the negotiations which resulted in this Agreement, each had the unlimited right and opportunity to make demands and proposals with respect to any subject or matter within the scope of bargaining and that this present document represents the full and complete understanding and agreement of the parties on the terms and conditions of employment specifically addressed herein.

ARTICLE Ill

RECOGNITION AND NON-DISCRIMINATION
SECTION 3.01. RECOGNITION AND COVERED EMPLOYEES.

The City hereby confirms its continued recognition of the Association as the exclusive representative of all regular full time and probationary employees within the job classification listed below as covered by this Agreement, subject to an individual employee's right to self-representation as provided by Government Codes Section 3502.

Employees in the following classifications are covered by this agreement:

Fire Captain
Fire Engineer
Firefighter/Paramedic Firefighter/EMT
Firefighter (Trainee)

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Management, temporary, volunteers, reservists, part-time, and civilian employees of the Fire Department are not included in the recognized unit of representation and are not covered by this agreement.

SECTION 3.02. NON-DISCRIMINATION.

The City and the Association agree that there will be no discrimination against any employees because of race, religious creed, color, sex, sexual harassment, national origin, age, marital status, medical condition, sexual orientation, physical or mental disability or any other basis protected by federal, state, or local law or ordinance or regulation.

SECTION 3.03. ASSOCIATION AFFILIATION.

The City and the Association agree to protect the rights of all employees to exercise their free choice to join or refrain from joining the Association.

SECTION 3.04. PARTICIPATION IN UNION ACTIVITIES.

The City agrees not to intimidate any employee or attempt to restrain any employee or in any way limit the full and free expression of any employee's rights to participate in the Association's lawful activities. The Association and its members agree not to intimidate, restrain, or otherwise coerce any employee exercising their right to full and free expression and their right not to join the Association or participate in Association activities.

ARTICLE IV

DUES DEDUCTION
SECTION 4.01. DUES DEDUCTION.

The City agrees to withhold from Association member's pay the appropriate amount required by the Association for dues. The amount to be withheld shall be the annual amount required pro rata on a bi-weekly basis. The member, prior to withholding, shall be required to sign an authorization for the City to withhold such an amount. In addition, the City agrees to forward to the appropriate Association representative the total amount withheld on a biweekly period within a reasonable time period following the pay period.

ARTICLE V

AUTHORIZED REPRESENTATIVES
SECTION 5.01. AUTHORIZED REPRESENTATIVES.

For purposes of administering the terms and provisions of the various ordinances, resolutions, rules, and regulations adopted with this Memorandum of Understanding, City's principal authorized agent shall be the City Manager or designated representative(s); the Association's principal authorized agent shall be the president of the Association. In addition to the President, up to three members of the Association may be

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designated to represent the Association. Such designation shall be in written form and signed by the President.

SECTION 5.02. TIME OFF FOR REPRESENTATIVES.

The City will allow reasonable time off for the Association's representatives to attend meetings with City representatives for the purpose of negotiating a successor agreement, processing grievances pursuant to the City's grievance procedure, and representing Association members in internal discipline matters. However, any such time must be approved in advance by the Fire Chief, the City Manager, or an authorized representative of the City. No more than two (2) Association representatives may be released from work at one time. However, nothing shall prevent "off duty" representatives from attending to any Association matters.

ARTICLE VI

HOURS AND WORKING CONDITIONS
SECTION 6.01. ON-DUTY PHYSICAL FITNESS TRAINING.

The City and the Association agree that it is the responsibility of each employee of the Fire Department to maintain their physical fitness for duty. Therefore, in order to encourage, facilitate, and support employees in maintaining their physical fitness, the City agrees to continue to maintain an "on-duty" physical fitness program for the benefit of the City and Association members as follows:

1. Participation in the program is voluntary. Physical fitness training shall not be conducted so as to interfere with the Fire Department's emergency response capability and
responsibilities, routine Fire Department maintenance
activities and other business, training and drills, and/or club meetings. At the discretion of the on-duty Officer-in-Charge, employees may engage in physical fitness training either in or out of the fire station

2. Physical fitness training outside the station shall be limited to the Fitness Center, high school track and Keck Park
handball/racquet ball courts and Swim Complex and shall be limited to not more than two (2) hours per shift.

3. Fire personnel not on duty may use the weight room at any time, provided such activity does not interfere with the work of the on-duty personnel. In this regard, the determination of the Fire Chief or the on- duty Officer-in-Charge shall be final.

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SECTION 6.02. ON DUTY TRAINING.

The Chief, in his/her sole discretion, or the Chiefs designee may approve paid time off to attend approved fire department related training provided the shift is fully staffed, and the Chief is satisfied the capability of the department to respond to emergencies will not be compromised.

SECTION 6.03. GROCERY STORE PRIVILEGES.

Employees will be allowed to make one twenty (20)-minute trip to and from the grocery store per day to purchase items for "joint effort" meals during on-duty hours with the use of City equipment for transportation.

SECTION 6.04. FIRE LINE/AMBULANCE DUTY MEALS.

The City will provide meals when firefighters work through the established mealtime (7-8 a.m., noon-1 p.m. 5-6 p.m.) when working an emergency as determined by the Chief or his designee based on the severity of the incident.

Employees engaged in emergency and fire suppression activities or prolonged incidents may be reimbursed for meal expenses without regard to standard travel limitations. The Department shall make every effort to provide nutritional meals directly at the scene; however, if meals are not provided, employees shall be reimbursed for actual expenses incurred during meal periods (7-8 a.m., noon-1 p.m., 5-6 p.m.).

It is recognized that personnel assigned to ambulance duty may be unable to return to their assigned station for meals due to calls for service, out-ofarea transports, training or other emergency assignments. This Article and Section provides reimbursement for reasonable meal expenses incurred by assigned ambulance personnel while on duty and away from their assigned station during meal periods (7-8 a.m., noon-1 p.m., 5-6 p.m.).

Association Members recognized by this MOU shall be reimbursed for actual expenses supported by receipts, up to the maximum per diem rates set by U.S. General Services Administration (GSA) for Fresno Region.

SECTION 6.05. RESIDENCY REVIEW.

The City acknowledges that the existing residency requirement as set forth in the Municipal Code requiring residency within the City limits of Coalinga is illegal and contrary to the Constitution of the State of California.

The parties agree that establishing residency requirements based on response time is permissible. The City and the Association agree to have further discussions regarding the establishment of reasonable response times and programs and/or incentives to encourage employees to reside in the City and/or the greater Coalinga area. The City and Association agree to use their best efforts to address this matter during the 2006/2007 fiscal year.

No resident or response time is required at this time.

SECTION 6.06. TRAINING TIME.

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Employees shall not be required to use leave balances for any training that is approved by the Fire Chief or his designee that is required or is expected to be completed for career development. Employees shall receive a minimum of ninety-six (96) hours of training time each fiscal year. This will encourage department personnel to use their training budget without using personal time.

Each employee may use up to ninety-six (96) hours of training time per fiscal year that creates overtime. If training time does not affect overtime, that training time will not be pulled from the training time bank. Employees may elect to use vacation time if all banked training hours are used.

Each employee will be given a training budget of one thousand five hundred dollars ($1500) per fiscal year. The City agrees to pay for any city requested or required training prior to the beginning of the training. That money can be used to attend training classes in accordance with the established training policy. The training money will only be used for tuition, lodging and course material.

The Fire Chief has discretion to use any unused funds towards items related to training, if the funds are not used by the employee. Prior to Fire Chief exercising discretion to use unused funds, Fire Chief shall give ninety-day notice of his/her intention to do so and provide opportunity to meet and confer with Employee within that ninety (90) day period.

SECTION 6.07. PROMOTIONS.

The Department shall post a promotional flyer within thirty (30) days of there being an opening of an internal promotional position. The promotional process shall take no longer than sixty (60) days to complete. In the event of an immitigable or unforeseen emergency, the process may be extended as reasonably necessary after an agreement to extend the process has been reached between the City and Association.

SECTION 6.08. PROMOTIONS TO FIRE ENGINEER.

The parties agree that when a Firefighter/Paramedic promotes to the position of Fire Engineer, the following rules will apply:
a) The Fire Engineer will not be forced to fill an empty Firefighter/Paramedic position for sick, vacation, compensatory, administrative, or training leave coverage.
b) The Fire Engineer will only be utilized, while on shift, as the Firefighter/Paramedic if no others are available to cover call back units.
c) The City will continue to pay for recertification and continued education to maintain paramedic certification for Fire Engineers. d) The Fire Engineer will be eligible for overtime in a Firefighter/Paramedic position.
e) The Fire Engineer may be used as a Firefighter/Paramedic for call

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back.

SECTION 6.09. ADOPTION OF 48/96 WORK SCHEDULE.

The parties agree to implement a "48/96" work schedule. A working shift shall consist of twenty-four (24) hours. Scheduling of work shifts shall be based on calendar months. Employees work an average of 56 hours per week and 2912 hours per year. Employees currently work a rotating 48/96 shift schedule consisting of a two (2) shifts on duty followed by four (4) shifts off duty. A shift shall commence at 0700 and terminate at 0700 the following morning.

Shift personnel who are moved from a 56-hour work week to a 40-hour work week shall be paid at rate of 1.4 of their base hourly rate. Paying members at the rate 1.4 of the base hourly rate will keep the 40-hour employee whole with their pay and will not affect their retirement earnings.

Any employee assigned to a 40-hour work schedule shall continue to receive the same leave accruals (sick leave and vacation) as an employee assigned to a 56-hour work schedule.

SECTION 6.10. MATTRESS REPLACEMENT.

The City shall replace all station mattresses with new mattresses every ten (10) years. The cost of the replacement mattresses shall not exceed twelve-thousand six-hundred dollars ($12,600).

SECTION 6.11. STATION CARPET CLEANING.

The City shall pay to have the carpet in the fire station professionally cleaned annually. The cost to the City shall not exceed $800.00 annually.

ARTICLE VII
WAGES
SECT ION 7.01. WAGES.

Effective the pay period that includes July 1, 2026, employees recognized by this MOU, shall receive a four percent (4%) equity adjustment to their base salary.

SECTION 7.02. OUT-OF-CLASS PAY.

Employees requested to work out-of-class must do so for two (2) complete consecutive shifts and be present, working, and fulfilling all duties of the higher classification to receive out-of-class pay. Employees shall receive pay at the rate of five percent (5%) of base salary or at the first step of the out-of-class position, whichever is greater. Out-of-class pay shall be granted retroactive to the first day. When working out-of-class, employees will receive their regular pay when taking any form of paid leave, not their out- of-class pay.

SECTION 7.03. EDUCATIONAL ACHIEVEMENT COMPENSATION.

Completion of educational courses and degrees that enhance the services

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provided by the Coalinga Fire Department shall be compensated each pay period as follows:

Associate’s degree
The City provides an additional one and one quarter percent (1.25%) of Educational Achievement Compensation of base pay for Association Members under this MOU, in possession of an associate’s (AS or AA) degree with a valid diploma from an accredited institution. Educational Achievement Compensation shall occur the first pay period following presentation of eligibility.

Bachelor’s degree
The City provides an additional two and one half percent (2.5%) of Educational Achievement Compensation of base pay for Association Members under this MOU, in possession of a bachelor’s (BS or BA) degree with a valid diploma from an accredited institution. Educational Achievement Compensation shall occur the first pay period following presentation of eligibility.

The maximum Educational Achievement Compensation Association Members under this MOU may receive shall be three and three quarter percent (3.75%).

SECTION 7.04. LONGEVITY PAY.

Beginning the pay period following the fifth (5th) anniversary date of service to the City, an employee shall be entitled to additional longevity pay of one percent (1%) above base pay, each pay period.

Beginning the pay period following the tenth (10th) anniversary date of service to the City, an employee shall be entitled to additional longevity pay of one and a half percent (1.5%) above base pay, for a cumulative total of two and a half percent (2.5%) above base pay, each pay period.

Beginning the pay period following the fifteenth (15th) anniversary date of service to the City, an employee shall be entitled to additional longevity pay of one and a half percent (1.5%) above base pay, for a cumulative total of four percent (4%) above base pay, each pay period.

Beginning the pay period following the twentieth (20th) anniversary date of service to the City, an employee shall be entitled to additional longevity pay of one and a half percent (1.5%) above base pay, for a cumulative total of five and a half percent (5.5) above base pay, each pay period.

Beginning the pay period following the twenty fifth (25th) anniversary date of service to the City, an employee shall be entitled to additional longevity pay of one percent (1%) above base pay, for a cumulative total of six and a half

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percent (6.5%) above base pay, each pay period.

The maximum Longevity Pay an employee may receive shall be six and a half percent (6.5%) of their base rate of pay.

Longevity pay only applies if the employee has had no safety violations or formal disciplinary actions in the most recent 12-month period immediately preceding the pay and an overall rating of competence on the most recent annual performance evaluation.

SECTION 7.05. FLSA OVERTIME.

The parties agree the City will compensate the employees for overtime pay at one and one-half (1-1/2) times the regular rate of pay for all time in excess of scheduled hours. For the purposes of calculating FLSA overtime pay, the use of any paid leave shall be recognized as compensable when calculating overtime.

All Personnel will be compensated (portal to portal) beginning at the time of dispatch to their return to jurisdiction when equipment and personnel are in service to the incident agency response. This agreement will apply to all personnel dispatched to the incident regardless of their assignment. While on a strike team deployment, personnel will be compensated at their regular rate during their normally assigned shifts and at the overtime rate on days which they are not normally assigned.

SECTION 7.06. COMPENSATORY TIME ACCRUAL.

Employees may accumulate up to one hundred and twenty (120) hours of compensatory time. Employees with one hundred and twenty (120) hours of compensatory time will be paid at the overtime rate and will not be eligible to earn additional compensatory time.

SECTION 7.07. OVERTIME FOR LATE NOTICE SICK LEAVE COVERAGE.

An employee required to work back-to-back shifts to cover for an employee giving less than twenty-four (24) hours' notice of intended absence due to sickness will be compensated at the overtime rate.

SECTION 7.08. CALLBACK PAY.

Employees called back to work by the Fire Chief or the Officer-in-Charge for the period specified shall be paid a minimum of four (4) hours overtime pay. Call back includes mandatory training on regular days off, participation in volunteer firefighter club, and training drills on days off. A holdover to cover a twenty-four (24)-hour shift is not a call back.

SECTION 7.09. PARAMEDIC LIAISON OFFICER PAY.

The parties agree that employees assigned by the Fire Chief to serve as the Paramedic Liaison Officer on behalf of the City shall be compensated at a flat rate of $100 per month.

SECTION 7.10. PARAMEDIC PRECEPTOR PAY.

The parties agree employees in possession of a Fresno County Paramedic Preceptor Certificate will receive a stipend in the amount of

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$250 per year paid on or about each succeeding November 1 through regular payroll.

SECTION 7.11. ENGINEER and CAPTAIN PARAMEDIC INCENTIVE PAY.

The parties agree Engineers with current, valid Paramedic certification shall receive incentive pay in the annual amount of $3,500.00. Captains with current, valid Paramedic certification shall receive incentive pay in the annual amount of $2,000.00. Engineers/Captains eligible for this incentive pay will be paid on or about each December 1 through regular payroll. The Human Resources Director will determine eligibility for Engineer and Captain Paramedic Incentive Pay by verifying current Paramedic certification and notify the payroll office by providing a list of names of the eligible employees.

SECTION 7.12. CERIFICATE PAY.

Firefighters recognized by this MOU, who have earned their Firefighter One (I) Certificate, prior to July 1, 2026, shall receive a two percent (2%) base salary increase. Firefighters recognized by this MOU who have earned their Firefighter One (I) Certificate after July 1, 2026, will not receive certificate pay.

Firefighters recognized by this MOU,who have earned their Firefighter Two (II) Certificate shall receive a two percent (2%) base salary increase.

Engineers recognized by this MOU, who have completed the State Fire Training requirements and course certificates for the Fire Company Officer training track, shall receive a two and a half percent (2.5%) base salary increase.

Captains recognized by this MOU, who have completed the State Fire Training requirements and course certificates for the Fire Chief Officer training track, shall receive a two and a half percent (2.5%) base salary increase.

Course equivalencies for required courses are acceptable by recognized training organizations like, but not limited to, State Fire Training/Marshal’s Office, CalFire, National Fire Academy, Federal Emergency Management Agency, Emergency Management Institute, US Forest Service, California Specialized Training Institute, National Wildfire Coordinating Group and the International Association of Firefighters.

SECTION 7.13 BILINGUAL PAY
Effective the pay period to include July 1, 2026, the City will provide Bilingual Pay in the amount of fifty dollars ($50.00) , each pay period, to Members

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who are required to use bi-lingual skills on a continuous basis outside of his/her normal and typical job duties. The City manager shall determine the necessity of the use of the bi-lingual skills. A Member recognized by this MOU is entitled to receive Bilingual Pay provided that the employee has passed an oral proficiency examination as determined by the Department Administration and/or City Administration.

ARTICLE VIII
VACATION ANP §!CK LEAVE
SECTION 8.01. VACATION AND SICK LEAVE ACCRUALS.

The following accrual schedule shall be used:

Per Year
*Sick Days 12-days 288-hours
*Vacation Days 6-days First Year of Service
8-days Second Year of Service
12-days Third Year of Service
Accrued on a per pay period basis
SECTION 8.02. VACATION AND SICK LEAVE CAPS.

The following listed caps shall be used:

For employees hired on or before December
5, 2018:

Vacation
Sick Leave
600-hours
2,160-hours
For employees hired on or after December 6,
2018:

Vacation
Sick Leave
400-hours
1,600-hours

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SECTION 8.03. CONVERSION OF SICK LEAVE.

Employees may convert sick leave accruals over 480 hours for all or a portion of dependent health care premiums, to an AFLA.C health account, or to ICMA 457 Deferred Compensation Plan, pursuant to maximum annual contribution regulations established by the Internal Revenue Service. With respect to a deferred compensation conversion, employees who qualify must notify the Human Resources Department of their decision to convert sick leave by December 1. The Human Resources Department will notify payroll, and the conversion shall take place within thirty (30) days.

SECTION 8.04. BEREAVEMENT LEAVE.

Bereavement leave with pay shall be granted to all regular and probationary employees upon the death of a family member. Family members are defined to include husband, wife, father, mother, mother-in-law, father-in-law, brother, sister, brother-in-law, sister-in- law, stepfather, stepmother, aunt, uncle, children, step children, grandmother, grandfather, grandchildren, or any other person living in the same permanent residence as the employee or any other relative approved by the Fire Chief. The signature of the Fire Chief on the employee's timecard noting Bereavement Leave shall be the only approval needed for Bereavement leave to be paid out. No other verification is needed by payroll, including but not limited to, the relationship of the family member to the employee. Such leave of absence is not to exceed three (3) shifts, or five (5) shifts if out of state travel is required.

SECTION 8.05. CATASTROPHIC LEAVE BANK.

The parties agree that the Human Resources Director will establish a Catastrophic Leave Bank (CLB). An employee may request, in writing to the Human Resources Director, that a specified number of hours of his/her accrued sick leave be transferred from his/her account to the CLB. The Human Resources Director will notify payroll to deduct X number of hours from the employee's sick leave bank, and the HR Director will then add the deducted number of hours to the CLB.

The maximum number of hours which may be transferred in any one fiscal year is two hundred and forty (240). Employees requesting to transfer his/her sick leave hours to the CLB must transfer a minimum of twenty-four (24) hours. Any sick leave hours which are transferred from any employee's account to the CLB may not be returned or restored to that employee (this does not prevent the employee from receiving leave from the CLB due to his/her own serious illness or injury).To receive leave from the CLB, an employee who is himself/herself in need of leave due to his/her r own serious illness or injury, may request, in writing to the Human Resources Director, that a specified numb er of hours of leave be transferred from the CLB to his/her account. Such request may be made prior to the employee exhausting his/her own sick and vacation leave accruals, however, the transferred hours from the CLB will not be used until the employee has exhausted all of his/her own sick and vacation leave accruals. The request must include the employee's name, job title, and a description of why the leave is needed and the expected duration of the leave. Once the request

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is approved by the Human Resources Director, the Human Resources Director will notify the payroll office to add X number of hours to the recipient employee's sick leave account and the Human Resources Director will deduct the equivalent number of hours from the CLB.

The leave will be transferred in and transferred out of the CLB hour for hour.

The decision of the Human Resources Director concerning the approval of leave pursuant to this section is final and not subject to the grievance procedure, judicial review or review by the City Manager or City Council.

The Human Resources Director will provide the Association with a monthly report documenting activity of the CLB.

SECTION 8.06. HOLIDAY LEAVE.

The parties agree employees shall receive twenty-four (24) hours in a Holiday Leave for all City recognized holidays. Holiday Leave shall be granted for recognized holidays worked. Employees shall be allowed to carry over a maximum of 120 hours of Holiday Leave per fiscal year.

SECTION 8.07. VACATION CASH OUT.

At the employee's written request to Human Resources, the City will convert, at the then current rate of pay, up to ninety-six (96) vacation hours to cash through payroll. Employees must state in their written request whether they wish to have the cash paid in their regular payroll check or a separate check issued by payroll. Employees may only request two vacation cash out per fiscal year.

ARTICLE IX

HEALTH AND WELFARE
SECTION 9.01. COMPREHENSIVE BENEFITS PACKAGE.

The City will continue to provide its employees a comprehensive Health, Dental, Vision, Life, and Disability benefits package that consists of the following:

A. Medical, hospital, chiropractic, dental and vision. The City's cost of this coverage is 100% for employees and 65% for dependents.

Employees pay 35% of the premium costs for dependent coverage.

However, these amounts may be amended from time to time per Section 9.01. Employees who choose to opt out of healthcare benefits will receive a $175.00 monthly stipend. The stipend does not apply to Dental/Vision coverage.

B. Life Insurance. An employee's life and accidental death and dismemberment policy is at no cost to the employee. The face amount of the insurance for non- management employees was increased from $30,000 to
$50,000, the same as management.

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C. Additional Life Coverage. Employees have an option to increase their life insurance coverage in units of $10,000 to a maximum of $250,000. Additional Life in excess of $50,000 is subject to medical underwriting approval. Dependents life insurance for spouse and children is also available. The expense of the additional coverage is paid by the employee through payroll deductions.

D. Employee Assistance Program. Employees have access to an Employee Assistance Program (EAP) for work life services, and legal and financial counseling.

E. Long-Term Disability Plan. Employees have income protection in case of a long- term disability. The expense of the additional coverage is paid by the employee through payroll deductions.

SECTION 9.02. HEALTH AND LIFE INSURANCE COMMITTEE.

With the exception of "share of cost," for the term of this Agreement, the Association agrees to waive its rights to negotiate with the City over insurance related issues, in consideration of the Insurance Committee's jurisdiction and responsibility.

The parties agree the committee is composed of two (2) members from each of the five bargaining units and two (2) members from the non-represented group of City employees. Committee members are to be selected by the employees in the affected unit or group and will be responsible to represent the interests of those employees. Though there will be two (2) members from each unit or group, there will be only one (1) vote for a total of six (6) votes.

In the event of a tie vote, the issue shall go to the City Manager for his recommendation for adoption by the City Council.

The Personnel Officer will prepare recommended guidelines for the Committee and its activity, to be submitted for consideration by the Committee, no later than August 31, 2009.

SECTION 9.03. RETIREMENT PLAN.

The City and Association agree to a CALPERS defined benefit plan with a formula of 2% at 55 for Classic Members and 2% at 62 for PEPRA members.

SECTION 9.04. DEFERRED COMPENSATION.

The City continues to support and agree with the Association that employees may voluntarily participate in the ICMA 457 Deferred Compensation Plan. The City agrees to continue to match fifty percent (50%) of an employee's contribution up to a maximum of three percent (3%) of the employee's annual salary.

SECTION 9.05. HANDLING OF ICMA CONTRIBUTIONS.

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City agrees that if contributions are not made to the ICMA 40-1 Retirement and ICMA 457 Deferred Contributions Plans within thirty (30) days after the applicable payroll date: the City will pay employees at a rate of ten dollars ($10) per calendar day for each calendar day in excess of thirty (30) days following the applicable payroll date.

SECTION 9.06. STATE DISABILTY INSURANCE.

The City and the Association continue to agree that State Disability Insurance will be at the employee's expense. All members of the bargaining unit will be covered, and the cost will be paid in bi-weekly installments.

SECTION 9.07. FLEXIBLE SPENDING ACCOUNT FOR UNREIMBURSED MEDICAL AND DEPENDENT CARE EXPENSES.

The agreement regarding the flexible spending account remains in effect.

The limits of the flexible spending account for unreimbursed· medical was set at Two Thousand Dollars ($2,000) per year and the limits of dependent care expenses were raised to Five Thousand Dollars ($5,000) or Twenty-Five Hundred {$2,500) per year for married/separate or head of household as previously agreed.

SECTION 9.08. CALIFORNIA LABOR CODE SECTION 4850.

The City agrees to pay Firefighters, Firefighter/EMT's, Firefighter/Paramedics, Fire Engineers, and Fire Captains who are injured in the course and scope of their employment as if they were entitled to the benefits of California Labor Code Section 4850.

SECTION 9.09. FITNESS EQUIPMENT MAINTENANCE ALLOWANCE
The parties agree the City will provide the Association with an annual stipend of $2,000 on or about each August -1 to maintain Fire Department physical fitness training equipment or training gear. The stipend must be used within the fiscal year or it will be refunded to the City. Once equipment is purchased, receipts/invoices will be provided to the Fire Chief or his designee to ensure the stipend was fully spent and only utilized for physical fitness training equipment or training gear.

ARTICLE X

UNIFORMS AND EQUIPMENT
SECTION 10.01. UNIFORM ALLOWNANCE.

The City agrees to increase the annual uniform allowance to Fifteen Hundred Dollars ($1, 500.00). The City will no longer pay for firefighter boots. Employees shall purchase their own firefighter boots that meet NFPA standards.

Page 19 of 23 ends

The· uniform allowance will be paid to employee with two (2) checks.

Uniform allowance payments will be paid on or about each succeeding April 1 and October 1 through regular payroll. New full-time employees will receive an advanced uniform allowance check for 50% of their annual uniform allowance when initially hired. This advance must be repaid if the employee leaves City employment prior to six (6) months of employment.

The parties agree that employees, upon written request to the payroll office, may receive uniform allowances in a separate check. Written requests for a separate check must be received by the payroll office no later than the first day of the pay period in which uniform allowances will be processed.

SECTION 10.02. EQUIPMENT PURCHASE/MEMENTO.

As previously agreed between the City and the Association, an employee may purchase his/her helmet from the City, via payroll deduction, and use the helmet throughout his/her employment with the Fire Department. Upon the employee's full payment to the City, the City will purchase a replacement helmet. The employee will use the helmet only for official business, and the City will repair/replace damaged helmets up to the value of the standard issue. Employees who retire from service after the five (5) year vesting period and are in good standing shall be allowed to keep their badge at no cost to the employee. Employees who separate from employment prior to the five (5) year vesting period and are in good standing shall be allowed to purchase their badge at the cost of replacement.

SECTION 10.03. UNIFORM CHANGES.

The parties agree, in the event the Coalinga Fire Department uniform is changed, the City shall provide affected employees with two (2) sets of the new uniform prior to change implementation.

SECTION 10.04. EQUIPMENT.

All classifications of the Coalinga Firefighters Association shall be assigned the followingequipment:

1. 2 structural firefighting coats with last name on coats

2. 2 structural firefighting pants

3. 2 structural firefighting pair of gloves

4. 2 structural firefighting pair of boots

5. 2 structural firefighting suspenders

6. 2 structural firefighting helmet types

7. TC1I, or TL2 leather helmet (firefighter pays additional cost for leather) with eye protection, shroud, and leather front/shield with appropriate rank

8. 1 structural firefighting hood

9. 1 SCBA mask

10. 1 portable handheld radio with remote speaker mic

Page 20 of 23 ends

11.1 badge for Class B uniform with appropriate rank

12.1 Wildland firefighting helmet with eye protection and shroud

13. 2 Wildland firefighting coats

14. 2 Wildland firefighting pants

15. 1 Wildland firefighting pair of gloves
16-. 1 Wildland firefighting web gear
All PPE listed above will be replaced immediately if damaged and not able to be repaired. All PPE will meet current NFPA standard when purchased. All PPE will not be used for duty if/or once it has reached ten (10) years from the manufacture date (excluding badges). Any Phenix 1500 First Due helmets in use at the time of approval of this agreement will be allowed to stay in use until replacement is necessary.

ARTICLE XI

CITY BIGHTS
SECTION 11.01. CITY RIGHTS.

Except as otherwise provided in this Agreement or by law, the City has and retains the sole and exclusive rights and functions of management, including, but not limited to the following:
• 1. To determine the nature and extent of services to be performed, as well as the right to determine and implement its public function and responsibility.

2. To manage all facilities and operations of the City, including the methods, means and personnel by which the City
operations are to be conducted.

3. To schedule working hours and assign work.

4. To establish, modify, or change work schedules or standards.

5. To direct the working forces, including the right to hire, assign, promote, demote or transfer any employees.

6. To determine the location of ail plants and facilities.

7. To determine the layout of machinery, equipment or materials to be used.

8. To determine processes, techniques, methods, and means of all operations; including changes or adjustments of any machinery or equipment.

9. To determine the size and composition of the workforce.

10. To determine policy and procedures affecting the selection or training of an employee.

Page 21 of 23 ends

11. To establish, assess, and implement employee
performance standards, including, but not limited to quality and quantity standards, the assessment of employee
performance, and the procedures for said assessment.

12. To control and determine the use and location of City property, material, machinery, and/or equipment.

13. To schedule the operation of and to determine the number and duration of shifts.

14. To determine safety, health, and property protection measures.

15. To transfer work from one job to another or from one location or unit to another.

16. To introduce new, improved or different methods of
operations, or to change existing methods.

17. To lay off employees for lack of work, lack of funds, or any other reason.

18. To reprimand, suspend, discharge or otherwise discipline employees.

19. To establish, modify, or eliminate job classifications.

20. To promulgate, modify, and enforce work and safety rules and regulations.

21. To take such other and further actions as may be necessary to organize and operate the City in the most efficient and economical manner and in the best interest of the public it serves.

ARITICLE XII

GRIEVANCE PROCEDURE
SECTION 12.01. GRIEVANCE PROCEDURE.

All covered employees, and the Association on its own behalf, shall be entitled to use the provisions of the City's existing grievance procedure.

ARTICL.E XIII

Page 22 of 23 ends

AMERICANS WITH DISABILITIES ACT
SECTION 13.01. AMERICANS WITH DISABILITIES ACT.

The City and the Association recognize that the City has an obligation under law to meet with1 individual employees who allege a need for reasonable accommodations in the workplace because of a disability.

If by reason of the aforesaid requirement, the City contemplates actions to provide reasonable accommodation to an individual employee in compliance with the ADA which are in potential conflict with any provision of this Memorandum of Understanding, the Association will be advised of any such proposed accommodation prior to any implementation by the City.

ARTICLE XIV

FUTURE NEGOTIATIONS
SECTION 14.01. FUTURE NEGOTIATIONS.

It is desirable and advantageous to both the City and the Association that a new Memorandum of Understanding be agreed upon and in place upon the expiration of this
existing Agreement. To that end, the parties agree as follows:

1. The Association will submit to the City Manager no later than the fifteenth day of March immediately preceding the
expiration of this Agreement and prior to any meeting between the City's negotiation team, a preliminary proposal for the period beginning upon expiration of this Memorandum of
Understanding.

2. Both parties agree to make a good faith effort to complete negotiations prior to the first day of June immediately preceding expiration of this Memorandum of
Understanding. A good faith effort would include, but not be limited to:
a. Reasonable agreement of and attendance at
negotiation meetings between the City and the
Association representatives.
b. Reasonable and expedient disbursement and
communication by each party to its respective governing body (i.e., City Council and the Association member) of any proposal made by the other party when necessary
or agreed upon.

ARTICLE XV

WAIVER OF APPEAL

Page 23 of 23 ends

SECTION 15.01. WAIVER OF APPEAL
The waiver or breach of any term or condition of this Memorandum of Understanding by either party shall not constitute a precedent in -future enforcement of all of its terms and Provisions.

ARTICLE XVI

SAVINGS
SECTION 16.01. SAVINGS.

If any article or section of this Agreement, or any addition thereto, shall be held invalid by operation of law, or by any tribunal of competent jurisdiction, or if compliance with or enforcement of any article or section should be restrained by such tribunal, the remainder of the Agreement shall not be affected thereby, and the parties shall meet in a timely manner to discuss the impact of any such restrained article or section.

ARTICLE XVII

DURATION OF AGREEMENT
SECTION 17.01. DURATION OF AGREEMENT. The duration of this agreement shall be from July 1, 2026 through June 30, 2027.

For the City of Coalinga: For the Association:

By: ____________________ Date: __________ By: ____________________ Date: __________ By: ____________________ Date: __________ By: ____________________ Date: __________ By: ____________________ Date: __________ By: ____________________ Date: __________

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Authorization to Hire Temporary Extra-Help Groundskeepers for Citywide Landscape Maintenance and Beautification
Meeting Date: Thursday, July 16, 2026
From: Sean Brewer, City Manager
Prepared by: Jesse Barron, Assistant City Manager
I. RECOMMENDATION:

Authorize the City Manager to:

Hire up to four (4) temporary extra-help Groundskeepers for a period not to exceed 120 days to perform landscape maintenance and beautification activities throughout the City, including the Landscape & Lighting Maintenance District, municipal landscape areas, and the municipalairport; and Reallocate existing FY 2026-27 budgeted appropriations totaling up to $40,000 from previously approved maintenance-related project budgets to fund these temporary positions, with a formal budget adjustment to be presented to the City Councilat a subsequent meeting.

II. BACKGROUND:

The City maintains numerous landscaped areas throughout the community, including medians, parkways, trail corridors, and other public spaces. Many of these areas were originally established and maintained under Landscape & Lighting Maintenance District No. 1993-1A, formerly administered by the Coalinga-Huron Parks and Recreation District.

These facilities include landscaping, trees, shrubs, ground cover, irrigation systems, controllers, valves, sprinklers, bubblers, water services, and associated infrastructure. Areas maintained include, but are not limited to, Bordeaux Way, Chardonnay Lane, Merced Avenue, Burgundy Way, the north side of Lucile Avenue, the Warthan Creek Trail serving Tract No. 5451, El Rancho Boulevard serving Tract No. 5344, and Tract No. 533T.

During the City Council's recent discussion regarding the proposed center median rehabilitation project, staff was directed to explore opportunities to complete the work in a more cost-effective manner. Following that discussion, staff evaluated severalalternatives and developed the concept of utilizing temporary extra-help groundskeepers to perform not only the center median improvements but also address a growing backlog of landscape maintenance and beautification needs throughout the community.

This approach allows the City to leverage temporary staffing to complete multiple one-time and seasonal projects while avoiding the higher costs associated with contracting the work. In addition to the center medians, these employees willassist with revitalizing landscaped "triangle" islands, municipal landscaped areas, the Landscape & Lighting Maintenance District, airport landscaping, downtown corridors, parks, trails, and other highly visible public spaces that have been difficult to address with existing staffing levels.

The City Council has also identified beautification and enhancement of the City's appearance as a priority through the annual budget and goal-setting process. The proposed temporary staffing initiative supports those objectives by improving the appearance of key corridors, neighborhood landscaping, and public spaces, while preparing the community for upcoming seasonalevents and continuing to enhance community pride and public perception.

III. DISCUSSION:

The City Manager foresees a need to revitalize landscaped areas throughout the City, including the Landscape & Lighting Maintenance District, municipal landscape areas, and the airport. Given the seasonal timing and the City's desire to improve the appearance of key corridors, neighborhood landscaping, downtown areas, and the airport, utilizing extra-help groundskeepers provides the most cost-effective method of completing this work. By performing this maintenance work with City staff rather than contracting it out, the City can maximize the value of taxpayer dollars while improving the overallappearance of the community.

In addition, the City has officially rejected all bids and plans to conduct the center median rehabilitation project with these additional groundskeepers as a cost saving measure.

Funding for this effort is being reallocated from previously budgeted project appropriations. Specifically, with approval, up to:
$20,000 will be utilized from the Landscape & Lighting Maintenance District No. 1993-1A, $15,000 from Municipal Grounds and Maintenance, and
$5,000 from the Airport Fund for work performed at and around the municipalairport While a portion of these expenditures will be reflected within General Fund personnelcosts, they are fully offset by transfers from previously allocated one-time projects that had already budgeted these resources for maintenance-related activities. As such, this action does not represent new spending or an increase in the City's overalladopted budget, but rather a reallocation of existing appropriations to accomplish the work more efficiently. Projects that have been planned in the FY27 budget will progress as planned with the utilization of the additional support staff.

A budget adjustment will be brought to Councilat the next regularly scheduled City Council meeting, reflecting the changes noted above, if this action is approved.

Based on an average of 25 hours per week for each employee, the estimated personnelcost is approximately $2,000 per week, inclusive of anticipated payroll burden. It is expected that the groundskeepers will be utilized for a period of 90-120 days (~16 weeks = ~$32,000 in approximate personnelcosts only).

IV. ALTERNATIVES:

Authorize the City Manager to hire four extra-help Groundskeepers. (Recommended) Do not authorize the additional staffing. Landscape maintenance and beautification efforts would continue at current staffing levels, delaying revitalization projects and reducing the City's ability to improve highly visible public areas. (Not Recommended)
V. FISCAL IMPACT:

Personnelcosts associated with this authorization shall not exceed:
$20,000 from the Landscape & Lighting Maintenance District No. 1993-1A for maintenance within the assessment district;
$15,000 from Municipal Grounds and Maintenance for City landscape maintenance; and $5,000 from the Airport Fund for landscaping and maintenance activities at and around the municipal airport.

Although these expenditures will be reflected through General Fund payroll, they are fully supported by the reallocation of funds previously appropriated within the adopted budget. Therefore, this action results in no net new fiscal impact to the City and does not require additionalappropriations beyond those already authorized.

ATTACHMENTS:

File Name Description
NoAttachments Available

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Adopt Resolution No. 4341 Amending Deputy Financial Services Manager Job Description
Meeting Date: Thursday, July 16, 2026
From: Sean Brewer, City Manager
Prepared by: Mai Vang, Financial Services Director
I. RECOMMENDATION:

Staff recommends that the City Councilapprove the attached resolution adopting the amendment of the Deputy Financial Services Manager job description
II. BACKGROUND:

The Deputy Financial Services Manager classification was last updated on June 3, 2008, and no longer reflects the current operational needs of the Financial Services Department. Since that time, the Department has expanded its responsibilities through the implementation of new financial processes, including the City's investment program utilizing U.S. Treasury securities, enhanced treasury management, and continued modernization of financial operations.

The revised classification also assigns responsibility for overseeing the City's budget administration, accounting operations, annualaudit, treasury management, financial systems, and supervision of the accounting division. Updating the classification will better align the position with the Department's current operational structure and goals, clarify management responsibilities, and ensure the position reflects the complexity and scope of work necessary to support the City's financial operations.

III. DISCUSSION:

The proposed revision modernizes the Deputy Financial Services Manager classification to reflect the current operationaland management needs of the Financial Services Department. The classification has not been comprehensively updated since June 3, 2008, despite significant changes in the Department's responsibilities.

Since the last update, the Department has implemented new financial programs and operational initiatives, including the City's investment program utilizing U.S. Treasury securities, expanded treasury management responsibilities, enhanced financial reporting, and increased reliance on technology and business process improvements.

The updated classification provides management oversight of the City's accounting operations, budget administration, annualaudit, treasury functions, financial systems, and accounting division. The position will supervise professionalaccounting staff, ensure compliance with governmentalaccounting standards, strengthen internalcontrols, and support the continued modernization of the Department's financial operations.

The revised classification also enhances succession planning and organizationalcontinuity by establishing a management position capable of assisting the Financial Services Director with strategic planning, complex financial initiatives, operational oversight, and implementation of City priorities.

Updating the classification improves organizationalefficiency by clearly defining management responsibilities, reducing overlap among classifications, and aligning the position with the Department's current operational structure and service delivery expectations.

To reflect and address the operational needs, staff will be reclassified to carry on the additional duties beyond the current job classification. This position willabsorb the Business Systems Analyst position. This is not a new position, it will be a reclassification.

IV. ALTERNATIVES:

Not approve the recommendation
V. FISCAL IMPACT:

The Funding for the Deputy Financial Services Manager position was included in the FY26/27 budget, which was approved on June 16, 2026. The position annual salary is $90,838, plus applicable benefits and employer-paid costs. This position will not result in a new additional body rather a shifting of current employees into this position.

ATTACHMENTS:

File Name Description
20260716_-_Resolution_No._4341_Deputy_Financial_Services_Manager.pdf Resolution No. 4341 20260716_-_Deputy_Financial_Services_Manager.pdf Deputy Financial Services Manager Job Description Resolution No. 4341
RESOLUTION NO. 4341

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COALINGA

AMENDING THE DEPUTY FINANCIAL SERVICES MANAGER JOB DESCRIPTION BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF COALINGA.

WHEREAS, the City Manager and his/her staff have presented the City Council with a Deputy Financial Services Manager job description; and;
WHEREAS, the Deputy Financial Services Manager has been reviewed by the City Council and the City Council had determined that the Job Description is adequate and necessary; and; WHEREAS, the City Council has determined to approved and amend the Deputy Financial Services Manager Job Description; and;

NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF COALINGA:

1. The Deputy Financial Services Manager Job Description is hereby approved.

2. The City Manager and his/her designees are authorized to implement and carry out the provisions of the Deputy Financial Services Manager Job Description.

The foregoing Resolution was adopted at a Regular Meeting of the City Council of the City of Coalinga on July 16th, 2026, by the following roll call vote.

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED
_________________________________
Nathan Vosburg, Mayor
ATTEST
_________________________________
City Clerk/Deputy City Clerk
Created 7/1/06 1 of 3
Rev 3/14/08; 6/3/08; 7/16/26
City of Coalinga
155 W. Durian
Coalinga, CA 93210
Deputy Financial Services Manager
Pay Class: 37 Basic
FLSA Exempt

DEFINITION
Under general direction, of the Financial Services Director, provides support to the Financial Services Director; provides assistance in all areas within the Financial Services Department including, but not limited to, budget, accounting, audit, accounts payable, payroll, cash management, ERP system management; directs, supervises and performs complex duties in the areas of financial record keeping, budget, auditing, treasury, investment, and rate and fee studies, capital and debt management; creates and presents reports on financial and budgetary conditions; supervises and directs the work of staff performing difficult and complex technical and office support related to the processing of financial transactions and preparing and reconciling financial and accounting records and reports; performs professional accounting work such as analyzing cost, revenue and relevant economic data, maintaining and improving the City’s accounting system; providing support in the absence of the Financial Services Director, this position assumes full responsibility for department activities; and performs related work as required.performs a variety of accounting duties; supervises technical and clerical accounting staff; interprets laws, regulations and established policies and procedures; reviews and recommends changes to improve accounting activities; prepares financial and other related reports; assists with the City's annual budget; assists with preparation and coordination of financial audits; assists in organizing the City's computer systems and operations; and performs other duties as assigned. This is a professional managerial accounting position, and the incumbent is responsible along with the Financial Services Director for the fiscal integrity of the City; and acts in place of the Financial Services Director during absences. Work is performed with considerable independence under guidelines established by law, ordinance or management; and is subject to periodic audits of the accuracy, propriety and legality of accounting procedures and transactions.

Created 7/1/06 2 of 3
Rev 3/14/08; 6/3/08; 7/16/26
 Supervises assigned staff, including but not limited to Accounts Payable, Utility Billing, Customer Service, Accounts Receivable, Business Licensing, Accounting, and Payroll; interprets applicable laws, codes, regulations, policies, accounting procedures, and established practices, and provides direction and decisions to ensure accurate, compliant, and efficient operations.  Manage, oversee, and participate in the preparation of the City’s operations and capital improvements budgets; provide staff support to department heads and City Manager in budget development; assist and review all budget documents for the City.
 Supervises assigned staff that may include but is not limited to accounts payable, utility billing, customer service, accounts receivables, business licenses, and payroll; interprets laws, regulations, policies and established procedures for staff.
 Maintains the financial record keeping and reporting for the City, including bank reconciliations, general ledger entries, general ledger account reconciliations, debt service schedules and oversight of expenditures.
 Prepares monthly financial statements and analysis of financial operations.  Assists with preparation and maintenance of the annual operating budget; analyzes budget perfor1mance and recommends amendments to the budget as deemed necessary.  Directs the preparation of the City's annual financial reports which includes coordinating and overseeing the closing of the books monthly and annually, reconciling of all account and preparation of audit work papers.
 Coordinates with the financial auditors; provides information, assistance and explanation of the City's accounting system with audit trails.
 Reviews and approves various accounting documents, such as purchase orders, disbursement vouchers, budget amendment, Journal entries, bank reconciliationsvacation and sick leave notices; reviews documents developed by other departments for possible impact on the City's accounting system.
 Compiles and maintains various financial reports as required by management, including but not limited to, such as State Controller's report, grant reports, revolving loan reports, and debt serviceetc.  Assists in the development of various analytical and cost information; and preparation of information and special reports for projects and studies, such as utility rate review, financing major capital improvements and the establishment of various user fees.  Recommends improvements of the City's financial computerized ERP system, especially in areas which are or can be automated and would result in substantial increase in the City's efficiency.  Provides assistance and training to Department Heads and other staff on financial policies, procedures and use of financial systems and data.
 Performs other duties as may be assigned.

MINIMUM QUALIFICATION
NOTE: The specifications listed below outline the desirable qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.

Education: Graduate of an accredited four-year college or university with a Bachelor's Degree in Accounting, Business Administration or other related field.

Created 7/1/06 3 of 3
Rev 3/14/08; 6/3/08; 7/16/26
Experience: Five (5) years of progressively responsible experience in financial accounting, preferably in a municipal or closely related environment, including at least one (1) year experience in a supervisory position.

Licenses: Valid State of California Drivers License, Class C; must be insurable under the City's insurance policy without the City incurring any additional premiums or costs.

Other: Must be a U.S. citizen or Legal Resident Alien and pass a live scan through the Department of Justice.

NOTE: It is the employee's responsibility to renew all applicable license(s). The City will reimburse the employee for any requited training expenses.

KNOWLEDGE SKILLS AND ABILITIES
NOTE: The following are a representative sample of the KAS's necessary to perform essential tasks of the position.

Knowledge of: Principles of accounting, auditing and financial transactions; basic principles of governmental accounting and budget control; basic purchasing principles and practices; principles of supervision and training; data processing equipment and systems; personal computers and software application including but not limited to Word and Excel.

Skill and Ability to: Understand and apply laws, rules and regulations to specific accounting and financial transactions; analyze and interpret financial data and accounting records; maintain internal accounting and bookkeeping procedures; understand and apply audit requirements and procedures and inventory control procedures; effectively write reports and prepare financial statements; supervise lead implementation of new and improved computerized accounting systems and procedures; recognize problems and recommend improvement in data processing integration and maximum usage of personnel and equipment; supervise and train clerical staff; communicate effectively verbally and in writing; maintain accurate records; use standard office equipment, calculators, personal computers and various software; work under tight deadlines; effectively prioritize and manage time; successfully multi-task and keep organized; follow direction; interact courteously, patiently and effectively with the City Council, City Manager, staff, intergovernmental agencies and the public; maintain strict confidentiality and unquestionable integrity; and have excellent attendance and be punctual.

ATTITITDE
Characterized by initiative, commitment to teamwork and quality performance, and a customer-service orientation; must interact in a positive manner with City employees and the public.

PHYSICAL AND PSYCHOLOGICAL REQUIREMENTS
NOTE: The physical and psychological demands described herein are representative of those that must be met by an employee to successfully perform the essential duties of this classification. Reasonable accommodation may be made to enable an individual with qualified disabilities to perform the essential functions of this job, on a case-by-case basis.

Ability to work in a typical office setting with appropriate climate controls. Tasks require a variety of Created 7/1/06 4 of 3
Rev 3/14/08; 6/3/08; 7/16/26
physical activities such as hearing and speaking to exchange information in person and on the telephone; vision sufficient to read written materials, including small print and personal computer monitors; sitting for extended periods of time; occasional walking to other offices and standing for brief periods. Bending and reaching to place or retrieve files, office supplies, binders and other reference materials; dexterity of hands and fingers to operate a personal computer; typewriter and other office equipment. Mental application utilizes memory for details, verbal instructions, emotional stability, discriminating thinking and creative problem solving. Individual must exercise good judgment, be flexible and sensitive in response to changing situations and needs; and communicate clearly and concisely, both orally and in writing.

Approved by:

Sean Brewer, City Manager Date

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Adopt Resolution No. 4342 Revising Financial Services Supervisor Job Description
Meeting Date: Thursday, July 16, 2026
From: Sean Brewer, City Manager
Prepared by: Mai Vang, Financial Services Director
I. RECOMMENDATION:

Staff recommends that the City Councilapprove and revise the attached resolution adopting the job description for revising the Financial Services Supervisor and pay class.

II. BACKGROUND:

The Financial Services Supervisor classification was originally developed with a primary emphasis on clerical accounting and transactional functions. As the Financial Services Department has evolved, the position's responsibilities have expanded beyond clerical oversight to include operational leadership, employee development, and supervision of critical finance functions.

The proposed revision modernizes the classification by emphasizing supervisory responsibilities, staff development, workflow management, and operational oversight. The revised classification also establishes responsibility for supervising the City's revenue operations, including accounts receivable, accounts payable, utility billing, business licensing, cashiering, and customer service, while incorporating payrollauditing responsibilities to ensure compliance with City policies, personnel rules, collective bargaining agreements, and applicable payroll laws. The updated classification better aligns the position with the Department's current operational structure and management needs.

III. DISCUSSION:

The proposed revision updates the Financial Services Supervisor classification to better reflect the current operationaland supervisory needs of the Financial Services Department. The existing classification primarily emphasized clericalaccounting functions; however, the position has evolved into a first-line supervisor responsible for managing daily finance operations, developing and mentoring staff, and ensuring efficient service delivery.

The revised classification places greater emphasis on leadership, employee supervision, workflow management, and operational oversight of accounts receivable, accounts payable, utility billing, business licensing, cashiering, and customer service. It also formalizes responsibility for auditing payroll to ensure compliance with City policies, personnel rules, collective bargaining agreements, and applicable payroll laws.

These revisions better align the classification with the Department's organizational structure, strengthen operationalaccountability, and support the continued delivery of efficient and effective financial services.

The proposed revision also includes an adjustment to the position's compensation classification from Pay Class 31 Basic to Pay Class 33 Basic, while the position will remain classified as FLSA Exempt, reflecting the increased supervisory responsibilities, expanded operational oversight, and elevated level of management responsibility assigned to the position.

IV. ALTERNATIVES:

Not approve the recommendations
V. FISCAL IMPACT:

The Funding for the Financial Services Supervisor position was included in the FY26/27 budget, which was approved on June 16, 2026. The position annual salary is $90,838, plus applicable benefits and employer-paid costs.

ATTACHMENTS:

File Name Description
20260716_-_Resolution_No._4342_Financial_Services_Supervisor.pdf Resolution No. 4342 20260716_-_Financial_Services_Sup.pdf Financial Services Supervisor Job Description Resolution No. 4342
RESOLUTION NO. 4342

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COALINGA

REVISING THE FINANCIAL SERVICES SUPERVISOR JOB DESCRIPTION BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF COALINGA.

WHEREAS, the City Manager and his/her staff have presented the City Council with a Financial Services Supervisor job description; and;
WHEREAS, the Financial Services Supervisor Job Description has been reviewed by the City Council and the City Council has determined that the Job Description is adequate and necessary; and; WHEREAS, the City Council has determined to approve and revise the Financial Services Supervisor Job Description; and;

NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF COALINGA:

1. The Financial Services Supervisor Job Description is hereby approved and revised.

2. The City Manager and his/her designees are authorized to implement and carry out the provisions of the Financial Services Supervisor Job Description.

The foregoing Resolution was adopted at a Regular Meeting of the City Council of the City of Coalinga on July 16th, 2026, by the following roll call vote.

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED
_________________________________
Nathan Vosburg, Mayor
ATTEST
_________________________________
City Clerk/Deputy City Clerk
Created 7/ l/06 1 of 5
Supervisor
Rev 5/27/07; 3/17/08; 6/19/15; 9/20/18; 07/16/26
City of Coalinga
155 W. Durian
Coalinga, CA 93210
Financial Services Supervisor
Pay Class: 31 33 Basic
FLSA Exempt

DEFINITION
Under general direction of the Financial Services Director, plans, organizes, coordinates, and supervises the day-to-day operations of the Finance Department's customer-facing and operational functions, including accounts receivable, accounts payable, utility billing, business licensing, cashiering, and customer service.

Provides direct supervision to assigned staff; establishes operational priorities; develops and implements departmental procedures; ensures compliance with applicable laws, regulations, policies, and internal controls; oversees payroll auditing and compliance; and performs related work as assigned. Under general direction of the Financial Services Director, performs a variety of complex, technical and clerical accounting duties in support of the Financial Services Department. Provides close to general supervision to employees assigned to accounts receivable, accounts payable, utility billing, business licenses and customer service; assists with payroll; oversees the daily maintenance and processing of financial recordkeeping activities relating to the general ledger; and completes other duties as required.

DISTINGUISHING CHARACTERISTICS
The Financial Services Supervisor is the first-line supervisory classification responsible for planning, organizing, directing, and evaluating the City's finance operational functions. Unlike the Senior Account Clerk, which serves as the lead worker over revenue operations, the Financial Services Supervisor exercises full supervisory responsibility over assigned operational divisions, including accounts receivable, accounts payable, utility billing, business licensing, cashiering, customer service, and payroll auditing. The incumbent is responsible for employee supervision, operational planning, policy implementation, quality assurance, and ensuring compliance with applicable laws, regulations, collective bargaining agreements, and internal controls.

Created 7/ l/06 2 of 5
Supervisor
Rev 5/27/07; 3/17/08; 6/19/15; 9/20/18; 07/16/26
• Develops cross-training plans and succession planning for operational staff. • Oversee the daily operation of accounts receivable, accounts payable, utility billing, customer service, cashiering, and business licensing.
• Monitors workload distribution and operational performance through reviewing productivity and service levels of each area assigned.
• Implement workflow improvements and develop operational procedures to streamline processes • Interpret and ensure compliance with departmental standards, laws, regulations, policies, and codes. • Plans, coordinates, and oversees the City's revenue collection operations, including accounts receivable, business licenses, utility billing, permits, cannabis regulatory fees, transient occupancy taxes, and other assigned revenues; monitors collection performance, delinquent accounts, and revenue trends. Reviews utility billing adjustments and business license compliance, • Monitors revenue related to and not limited to cannabis regulatory fees, permits, building inspections, transient occupancy tax administration, etc.
• Oversees payroll auditing and quality assurance to ensure compliance with City policies, Memoranda of Understanding (MOUs), federal and state wage and hour laws, payroll tax requirements, and internal controls.
• Assists with reviewing payroll transactions for accuracy prior to processing. • Audits leave balances, overtime calculations, premium pay, payroll deductions, retirement contributions, and benefit deductions.
• Interprets payroll-related provisions of collective bargaining agreements and personnel policies. • Coordinates with Human Resources regarding payroll changes, employee status changes, benefit administration, and labor agreement implementation.
• Prepares journal entries to correct errors identified through internal reviews, reconciliations, audits, or operational processes in accordance with established accounting principles, City policies, and management direction.
• Establishes customer service standards; oversees customer service operations; resolves escalated customer complaints; develops customer service procedures; and promotes continuous improvement in service delivery.
• Develops, implements, and monitors departmental policies, standard operating procedures, and quality assurance measures to ensure consistent application of City policies and efficient service delivery. • Overseas a full range of financial recordkeeping and reporting duties, including general ledger, accounts receivable, accounts payable, business licenses, utility billing and customer service. • Performs difficult and detailed calculations, recordkeeping and reconciliation. • Research, compiles and analyzes data related to a variety of special projects; composes correspondence, assists in the preparation of a variety of financial documents, reports and special projects; develops statistical charts; monitors various accounts; sets up files and spreadsheets. • Coordinates financial activities with other City departments and outside agencies; responds to questions and provides information; research, interprets and explains policies, procedures and regulations to City staff and the public.
• Assists the Human Resources Department with payroll by monitoring payroll accounts, ensuring timely reconciliation and timely payment of all mandated payroll taxes, overseeing bi-weekly electronic file Created 7/ l/06 3 of 5
Supervisor
Rev 5/27/07; 3/17/08; 6/19/15; 9/20/18; 07/16/26
transfers of automatic deposits, deferred compensation, benefits, etc.; maintains various payroll tables. • Assists in the coordination of the annual external audit; interfaces with auditors and reviews the general ledger for unusual postings and transactions.
• Assists the City Manager and other management personnel in preparation of City budget; gathers costs and factors in variable circumstances in making budget calculations; provides costs and payroll analysis required by management involved in labor negotiations.
• Oversee the utility billing functions of the city; monitors reading of meters and recording of water and natural gas consumption; responds to non-routine utility and customer related inquiries and complaints; authorizes adjustments to customer utility accounts.
• Reviews accounts payable and accounts receivable postings, deposit entries, payroll distribution; prepares and posts journal entries; posts fund transfers, auditor entries and adjusting journal entries; prints year end reports; closes old year and posts new year budget balances. • Selects, trains, supervises and evaluates assigned staff; prioritizes work, assigns duties and verifies work for accuracy, neatness, and conformance to policies and procedures; studies workflow and standardizes procedures to improve efficiency of subordinates.
• Performs other related work as required.

MINIMUM QUALIFICATIONS
NOTE: The specifications listed below outline the desirable qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.

Education: Associate's degree from an accredited college or university in Accounting, Finance, Business Administration, Public Administration, or a closely related field. A bachelor's degree is desirable.Graduation from high school; plus specialized coursework or training in finance or accounting systems, or other related areas; Associate's Degree in accounting is highly desirable.

Experience: Five (5) years of progressively responsible experience in governmental finance, accounting, revenue administration, utility billing, accounts receivable, accounts payable, customer service, payroll auditing, or related municipal finance operations, including at least two (2) years of supervisory or lead experience directing staff, coordinating workflow, implementing operational procedures, and ensuring compliance with applicable laws, regulations, policies, and internal controls; or an equivalent combination of education, training, and experience.Five (5) years of increasingly responsible accounting and general financial recordkeeping experience related to above duties AND two (2) years of supervisory experience OR an equivalent combination of education, training, and experience.

Licenses: Valid State of California Drivers License, Class C; must be insurable under the City's insurance policy without the City incurring any additional premiums or costs.

Other: Must be a U.S. citizen or Legal Resident Alien and pass a live scan through the Department of Justice.

NOTE: It is the employee's responsibility to renew all applicable license(s). The City will reimburse the employee/or any required training expenses.

KNOWLEDGE, SKILLS AND ABILITIES
NOTE: The following are a representative sample of the KSAs necessary to perform essential tasks of the position.

Created 7/ l/06 4 of 5
Supervisor
Rev 5/27/07; 3/17/08; 6/19/15; 9/20/18; 07/16/26
Knowledge of: Principles and practices of governmental finance administration and municipal operations; accounts receivable, accounts payable, utility billing, business licensing, cashiering, customer service, revenue administration, and payroll auditing; applicable federal, state, and local laws, regulations, labor agreements (MOUs), personnel rules, payroll practices, and wage and hour requirements affecting assigned responsibilities; governmental accounting principles and financial recordkeeping; internal control principles, cash handling procedures, fraud prevention, and segregation of duties; financial management systems, enterprise resource planning (ERP) software, and other automated accounting and business applications; supervisory principles and practices, including employee training, performance management, workflow coordination, and staff development; business communication, public administration, and modern office practices and procedures.Budgeting and municipal and fiscal accounting practices, methods, forms, techniques and procedures; automated information systems and methods, including spreadsheets and other accounting and business software; business math and elementary statistical methods and techniques; public administration, municipal organization and department operations including applicable laws and regulations; processing and reconciling payroll, accounts receivable, accounts payable, utility billing, business licenses and other financial transactions; internal control principles and methods of application; principles of supervision, training and evaluations; modern office practices and procedures.

Skill and Ability to: Plan, organize, supervise, train, mentor, and evaluate assigned staff; develop and improve operational procedures, workflows, and internal controls; oversee accounts receivable, accounts payable, utility billing, business licensing, customer service, cashiering, and payroll auditing functions; review financial transactions, reconciliations, journal entries, adjustments, and operational reports for accuracy and compliance; interpret and apply applicable laws, regulations, City policies, personnel rules, and collective bargaining agreements; analyze operational and financial information, identify issues, and recommend process improvements; utilize financial management systems, enterprise resource planning software, spreadsheets, and related business applications; communicate effectively both orally and in writing; prepare clear and concise reports, policies, procedures, and correspondence; establish and maintain effective working relationships with employees, management, outside agencies, and the public; exercise sound judgment, maintain confidentiality, effectively prioritize and manage multiple assignments, and demonstrate professionalism, integrity, accountability, and a commitment to excellent customer service; bilingual in English and Spanish is highly desirable.Be proficient in word processing, spreadsheets, data bank and presentations; develop, recommend, install, and evaluate complex accounting systems, procedures, and internal controls; analyze and prepare complex financial statements and reports; plan, direct and evaluate the work of subordinates; analyze and interpret complex laws, regulations and codes; express ideas clearly both orally and in writing in the English language; work under tight deadlines; effectively prioritize and manage time; successfully multi-task and keep organized; maintain strict confidentiality and unquestionable integrity; have excellent attendance and be punctual; develop effective working relationships with supervisors, fellow employees, and the public; bilingual in English and Spanish is highly desirable.

ATTITUDE
Characterized by initiative, commitment to teamwork and quality performance, and a customer-service orientation; must interact in a positive manner with City employees and the public.

PHYSICAL AND PSYCHOLOGICAL REQUIREMENTS
NOTE: The physical and psychological demands described herein are representative of those that must be met by an employee to successfully perform the essential duties of this classification. Reasonable accommodations may be made to enable an individual with qualified disabilities to perform the essential functions of this job, on a case-by-case basis.

Ability to work in a typical office setting with appropriate climate controls. Tasks require a variety of physical activities such as hearing and speaking to exchange information in person and on the telephone; vision sufficient to read written materials, including small print, and personal computer monitor; sitting for extended Created 7/ l/06 5 of 5
Supervisor
Rev 5/27/07; 3/17/08; 6/19/15; 9/20/18; 07/16/26
periods of time; occasional walking to other offices and standing for brief periods; bending and reaching to place or retrieve files, office supplies, binders and other reference materials; dexterity of hands and fingers to operate a personal computer, typewriter and other office equipment. Mental application utilizes memory for details, verbal instructions, emotional stability, discriminating thinking and creative problem solving. Individual must exercise good judgment, be flexible and sensitive in response to changing situations and needs; and communicate clearly and concisely, both orally and in writing.

Approved by:

Sean Brewer, City Manager Date

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Adopt Resolution No. 4343 Approve Financial Services Analyst Job Description Meeting Date: Thursday, July 16, 2026
From: Sean Brewer, City Manager
Prepared by: Mai Vang, Financial Services Director
I. RECOMMENDATION:

Staff recommends that the City Councilapprove the attached resolution adopting the new job description for the Financial Services Analyst.

II. BACKGROUND:

The new Financial Services Analyst job description represents a strategic investment in the City's financial management capabilities. As the City continues to implement new financial initiatives and place greater emphasis on long-term planning and performance measurement, dedicated analytical resources are necessary to support informed decision-making and continuous organizational improvement.

The job description will provide management with meaningful financialanalysis and performance data to evaluate programs, allocate resources more effectively, and measure progress toward City Council priorities.

In addition, the position will strengthen internal financial operations by providing technicalaccounting support during critical functions such as account reconciliations, audit preparation, and financial reporting.

Establishing this classification enhances the Department's capacity to support both strategic initiatives and day-to-day financial operations while improving efficiency, accountability, and organizationaleffectiveness.

III. DISCUSSION:

The proposed Financial Services Analyst classification is a new position established to support the City's growing emphasis on strategic financial planning, data-driven decision-making, and continuous process improvement. The position is designed to lead budget development and monitoring, implement and support Priority-Based Budgeting, develop key performance indicators (KPIs), perform financialanalytics, and provide management with meaningful financial data to support informed decision-making. These responsibilities directly align with the City Council's goals of improving financial transparency, accountability, and long-term fiscal sustainability.

In addition to its analytical responsibilities, the Financial Services Analyst willcontinue to support the accounting division by performing complex account reconciliations, assisting with the annualaudit, financial reporting, and other technicalaccounting assignments as needed, providing additional resources to strengthen the City's financial operations and internalcontrols.

To reflect and address the operational needs, staff will be reclassified to carry on the additional duties beyond the current job classification. This position willabsorb the Accounting Technician position. This is not a new position, it will be a reclassification.

The Financial Services Analyst position was approved and budgeted as part of the FY 2026-27 Adopted Budget. During implementation of the approved reclassification, staff identified that an incorrect salary schedule was inadvertently used when calculating the position's budgeted personnelcosts. As a result, the position is currently underfunded by approximately $5,000. This was a clerical budgeting error and does not affect the Council's prior approval of the position. Staff will return in August with a budget amendment to appropriate the additional funding necessary to fully support the approved position.

The proposed budget adjustment is administrative in nature and is intended solely to align the budget with the approved salary schedule for the position. It does not create a new position or modify the Council's previously approved staffing plan.

IV. ALTERNATIVES:

Not approve the recommendation
V. FISCAL IMPACT:

The Funding for the Financial Services Analyst position was included in the FY26/27 budget, which was approved on June 16, 2026. The position annual salary is $64,557, plus applicable benefits and employer-paid costs. This position will not result in a new additional body rather a shifting of current employees into this position.

ATTACHMENTS:

File Name Description
20260716_-_Resolution_No._4343_Financial_Services_Analyst.pdf Resolution No. 4343 20260716_-_Financial_Services_Analyst.pdf Financial Services Analyst Job Description Resolution No. 4343
RESOLUTION NO. 4343

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COALINGA

APPROVING THE FINANCIAL SERVICES ANALYST JOB DESCRIPTION BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF COALINGA.

WHEREAS, the City Manager and his/her staff have presented the City Council with a Financial Services Analyst job description; and;
WHEREAS, the Financial Services Analyst Job Description has been reviewed by the City Council and the City Council has determined that the Job Description is adequate and necessary; and; WHEREAS, the City Council has determined to approve the Financial Services Analyst; and;

NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF COALINGA:

1. The Financial Services Analyst Job Description is hereby approved.

2. The City Manager and his/her designees are authorized to implement and carry out the provisions of the Financial Services Analyst Job Description.

The foregoing Resolution was adopted at a Regular Meeting of the City Council of the City of Coalinga on July 16th, 2026, by the following roll call vote.

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED
_________________________________
Nathan Vosburg, Mayor
ATTEST
_________________________________
City Clerk/Deputy City Clerk
1 of 4
Created 07/16/2026 Financial Services Analyst
City of Coalinga
155 W. Durian
Coalinga, CA 93210
Financial Services Analyst
Pay Class: 29 Basic
FLSA Exempt

DEFINITION
Under general direction, performs advanced financial analysis and complex accounting work in support of the City's financial operations. Coordinates and participates in assigned financial programs and projects; analyzes financial and operational data; develops financial reports, forecasts, and performance measures; assists with budget development and process, ERP support, process improvement, and internal controls; performs complex financial analyses and account reconciliations; and provides technical support to departmental staff. Performs related duties as assigned.

EXAMPLES OF ESSENTIAL DUTIES
NOTE: Examples listed in this class specification represents but is not necessarily exhaustive or descriptive of duties assigned to this position. Each individual in this classification may not necessarily perform all the duties listed. Management reserves the right to assign other related tasks if such duties are a logical assignment for this position.  Performs advanced financial analysis of revenues, expenditures, fund balances, and other financial data; identifies trends, evaluates financial performance, and develops recommendations to support management decision-making.
 Develops financial models, forecasts, and projections to support long-range financial planning, budget development, and strategic initiatives.
 Prepares, analyzes, and presents management reports, financial dashboards, key performance indicators (KPIs), and other statistical and operational reports for City management and departments.
 Conducts budget-to-actual and variance analyses; researches significant variances, identifies underlying causes, and recommends corrective actions or process improvements.  Assists in the development, implementation, monitoring, and administration of the City's annual operating and capital budgets; reviews departmental budget requests for accuracy, completeness, compliance with City policies, and available funding.
 Provides technical assistance to departments in budget development, expenditure monitoring, revenue forecasting, and financial planning.
 Serves as the functional administrator for assigned financial management systems and enterprise resource planning (ERP) software; coordinates system testing, software upgrades, implementations, workflow improvements, report development, and end-user support. 2 of 4
Created 07/16/2026 Financial Services Analyst
 Develops, maintains, and updates financial system documentation, business process workflows, training materials, and user procedures to improve consistency, efficiency, and system utilization.  Evaluates financial and operational processes to identify opportunities for increased efficiency, automation, improved internal controls, and regulatory compliance; recommends and assists with implementation of process improvements.
 Reviews departmental financial procedures and internal controls; identifies operational risks, evaluates the effectiveness of existing controls, and recommends corrective actions to strengthen accountability and safeguard City assets.
 Assists with implementation of recommendations resulting from internal and external audits and monitors corrective action plans to ensure compliance.
 Coordinates and participates in financial process improvement initiatives, special studies, organizational assessments, and strategic projects assigned by management.  Researches and interprets applicable federal, state, and local laws, regulations, accounting standards, and best practices affecting municipal finance and provides recommendations regarding implementation.
 Assists with grant administration, including financial monitoring, reporting, reimbursement requests, compliance tracking, and grant closeout activities.  Assists in conducting fee studies, cost allocation analyses, rate analyses, and other financial evaluations to support policy development and cost recovery objectives.  Performs complex financial analyses and reconciliations to support budget monitoring, financial reporting, ERP implementation, and management decision-making; assists professional accounting staff with month-end and year-end activities, audit preparation, and special accounting projects.
 Coordinates with City departments, outside agencies, consultants, auditors, and software vendors to exchange information, resolve issues, and support City financial operations.  Provides technical guidance and training for departmental staff regarding financial systems, accounting procedures, budgeting, and reporting processes.  Performs other related duties as assigned.

Experience: Four (4) years of progressively responsible experience in governmental accounting, budgeting, financial analysis, utility account auditing and reconciliation, financial systems administration, or related municipal finance functions. Experience as an Account Technician or equivalent is highly desirable.
3 of 4
Created 07/16/2026 Financial Services Analyst
Licenses: Possession of a valid Class C California Driver License at time of appointment.

Other: Must be a U.S. citizen or Legal Resident Alien and pass a live scan through the Department of Justice.

KNOWLEDGE, SKILLS AND ABILITIES
NOTE: The following are a representative sample of the KAS’s necessary to perform essential tasks of the position.

Knowledge of:
 Principles and practices of technical and functional supervision and training.  Principles and practices of financial and statistical record keeping and advanced analytical research.
 Practices and methods of governmental accounting, auditing, and financial reporting.  Pertinent local, State and Federal laws, rules and regulations related to area of assigned responsibilities.
 Principles and practices of account reconciliation, accounts receivables, accounts payable, utility billing, business licenses and other financial transactions.  Internal control principles and methods of applications.

Skill and Ability to:
 Assists with year-end closing of accounts and budget reconciliation.  Assists in completing and reviewing complex bank and general ledger reconciliations.  Assist in the preparation of financial statements, management reports, and analytical reports.  Participate in auditing accounting systems and procedures to ensure proper internal control and compliance with policies.
 Communicate clearly and concisely, both orally and in writing.  Assists with preparation of the City budget; gathers costs and factors in variable circumstances in making budget calculations.
 Assist with preparing clear and concise reports, training guides, proposals, and system documentation
 Reconcile accounts payable and accounts receivable, deposits, and payroll.  Interpret and apply relevant laws, regulations, policies, and procedures  Learn new software platforms and tools quickly and train others in their use  Prepare process and procedure workflows
 Exercise sound judgment, maintain confidentiality, and work independently with minimal supervision
4 of 4
Created 07/16/2026 Financial Services Analyst
 Understand, interpret, and apply general accounting and auditing principles, procedures, and methods, to develop, maintain, and audit financial and statistical reports.

ATTITUDE
Must demonstrate initiative, professionalism, and a commitment to service excellence. A positive and cooperative attitude is essential to ensure effective teamwork and departmental support.

PHYSICAL AND PSYCHOLOGICAL REQUIREMENTS
NOTE: The physical and psychological demands described are representative of those that must be met to perform the essential duties of this classification. Reasonable accommodations may be made for qualified individuals.
 Ability to sit for extended periods of time while working at a computer workstation.  Manual dexterity and hand-eye coordination sufficient to operate standard office equipment including computers, printers, copiers, and telephones.  Ability to lift, carry, push, or pull objects up to 25 pounds occasionally.  Visual acuity to read printed materials and computer screens for extended periods.  Ability to hear and communicate effectively in person, by telephone, and in meetings.  Occasional travel to off-site meetings, training sessions, or work locations may be required.  Ability to concentrate and remain focused in a dynamic office environment with frequent interruptions.
 Capacity to work under pressure with competing deadlines and changing priorities.  Emotional resilience to handle constructive feedback, stakeholder input, and project-related challenges.
 Ability to exercise sound judgment, maintain confidentiality, and manage sensitive information.
 Willingness to adapt to technological changes and organizational improvements.  Strong sense of initiative, responsibility, and ethical conduct in all work assignments.

Approved by: ______________________________ _____________ Sean Brewer, City Manager Date

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Authorize City Manager to Execute a Professional Services Agreement with Mead & Hunt Inc. for Design Engineering Consulting Services for the New Coalinga MunicipalAirport
Meeting Date: Thursday, July 16, 2026
From: Sean Brewer, City Manager
Prepared by: Mercedes Garcia, Senior Administrative Analyst I. RECOMMENDATION:

Senior Administrative Analyst recommends City Councilauthorize the City Manager to execute a professional services agreement with Mead & Hunt to provide Airport Engineering Design Consulting Services for the New Coalinga MunicipalAirport (C80).

II. BACKGROUND:

FAA requires airport sponsors (the City) to select or re-select a qualified airport consultant for Engineering services.

The City of Coalinga issued a request for Statements for Qualifications for Airport Design and Engineering Services on May 19, 2026. Responses were due by 4:00pm on June 22, 2026.

One firm, Mead & Hunt, Inc submitted qualification for Airport Design Engineering Consulting Services.

III. DISCUSSION:

Staff issued a request for Statement of Qualifications to Perform Airport Engineering Consulting Services for the New Coalinga MunicipalAirport (C80). One response was received. A selection committee comprised of the Assistant City Manager, Building Inspector and Airport Manager reviewed the response and deemed Mead & Hunt Inc. a qualified firm.

IV. ALTERNATIVES:

Do not authorize the City Manager to enter into a professional services agreement with Mead & Hunt. Staff does not recommend.

V. FISCAL IMPACT:

This agreement is primarily funded through the FAA Infrastructure Investment and Jobs Act IIJA. Funding through the FAA (80%) and the local match (20%) has been budgeted in the Airport Engineering & Consultants 101-435-88091. Costs associated with this agreement will be approved through subsequent task orders on a project basis.

ATTACHMENTS:

File Name Description
Coalinga_AWOS_Replacement_Design.pdf Mead Hunt PSA-Engineering Coalinga_MH_Fed_Provisions.pdf Mead Hunt PSA-Engineering Fed Provisions FORM CLIENT PSA-1 07-2026
CLIENT PSA-1 07-2026 Page 1 of 12
MEAD AND HUNT, INC.

PROFESSIONAL SERVICES AGREEMENT

TERMS AND CONDITIONS
These Terms and Conditions of Agreement form the Agreement under which services are to be performed by Mead and Hunt, Inc. (hereinafter “Consultant”) upon acceptance of the attached Proposal by CITY OF COALINGA (hereinafter the “Client”) for the NEW COALINGA MUNICIPAL AIRPORT AWOS (AUTOMATED WEATHER OBSERVATION SYSTEM) REPLACEMENT. The Scope of Work, Project Cost and Project Schedule sections of the attached Proposal are incorporated by reference into these Terms and Conditions of Agreement and are part of the Agreement.

Article 1. Scope of Work
It is understood that the Scope of Work and the Project Schedule defined in the Proposal are based, in part, on the information provided by the Client. Consultant shall be entitled to rely on the accuracy and completeness of such information provided by Client without independent verification. If this information is incomplete or inaccurate, or if site conditions are encountered which materially vary from those indicated by the Client, or if the Client directs Consultant to change the original Scope of Work established by the Proposal, a written amendment to this Agreement equitably adjusting the costs and/or performance time thereunder, shall be executed by the Client and Consultant as soon as practicable in accordance with Article 30 below. In the event that the Client and Consultant cannot agree upon the terms and conditions of such amendment, either party may terminate this Agreement immediately upon written notice to the other in accordance with Article 10, Termination.

Consultant shall perform only the services specified in the Scope of Work portion of the Proposal or an amendment thereto as referenced above. Services provided by Consultant shall be subject to the provisions of this Agreement, including these Terms and Conditions of Agreement, any supplemental conditions incorporated herein, and any written amendments as referenced above. Consultant shall invoice its costs, and Client shall provide payment for all services provided in accordance with Article 2 below.

Article 2. Fees, Billing and Payment
Unless otherwise limited in the Proposal, purchase order, or work order, Consultant's fee estimate is effective for thirty (30) days from the date of the Proposal. Thereafter, Consultant shall have the right to modify its fee estimate.

The fees stated in a Proposal, purchase order, or work order constitute an estimate of the tasks and fees required to perform the Scope of Work. The Scope of Work often cannot be fully defined during the initial planning stages of a project. As the Project progresses, facts uncovered may reveal a change in direction, which may alter the Scope of Work. If Client requests modifications or changes in the Scope of Work related to the Project, or if during Project development the Scope of Work changes resulting in changes to the estimated tasks and fees required to perform the Scope of Work, then the time of performance of the services by Consultant and the fees associated therewith shall be revised and accepted in accordance with FORM CLIENT PSA-1 07-2026
CLIENT PSA-1 07-2026 Page 2 of 12
Article 30.

The Client recognizes that Consultant’s fee estimate does not include potentially applicable sales and use taxes. Tax-exempt certificates are to be provided by the Client in connection with the acceptance of the Proposal or the applicable purchase order or work order prior to commencement of work. Taxes will be added to all invoices as applicable, unless/until a properly completed and valid tax-exemption form is received. Any taxes paid by Consultant prior to receipt of a tax-exempt certificate shall be due and payable by the Client.

The Client recognizes that time is of the essence with respect to payment of Consultant's invoices, and that timely payment is a material part of the consideration of this Agreement.

Invoices will be submitted by Consultant monthly, and shall be due and payable within thirty (30) calendar days of the invoice date. If the Client objects to all or any portion of an invoice, the Client shall so notify Consultant within fourteen (14) calendar days of the invoice date, identify the cause of disagreement, and pay when due that portion of the invoice, if any, not in dispute. In the event that Consultant and the Client cannot resolve the dispute regarding invoiced amounts within thirty (30) days after receipt by Consultant of the aforementioned notice, the dispute shall be submitted to dispute resolution pursuant to Article 12, below.

Payment shall be made via electronic means (EFT/ACH) directly to Consultant. A remittance advice or payment notification to [email protected] is required. Where electronic means are not available or not feasible, payment shall be mailed to:

Mead and Hunt, Inc.

Attn: Accounts Receivable, Mead & Hunt
2440 Deming Way
Middleton, WI 53562
The Client shall pay an additional charge of one-and-one-half (1.5) percent (or the maximum percentage allowed by law, whichever is lower) of the invoiced amount per month for any payment received by Consultant more than thirty (30) calendar days from the date of the invoice, excepting any portion of the invoiced amount in dispute or resolved in favor of Client. Payment of invoices is in no case subject to unilateral discounting or setoffs by the Client.

Application of the percentage rate indicated above as a consequence of the Client's late payments does not constitute any willingness on Consultant's part to finance the Client's operation and no such willingness should be inferred.

If the Client fails to pay undisputed invoiced amounts within thirty (30) calendar days of the date of the invoice, Consultant may at any time, without waiving any other claim against the Client or the right to pursue any other remedy against the Client and without thereby incurring any liability to the Client, suspend this Agreement, as provided for in Article 9, Suspension, or terminate this Agreement, as provided for in Article 10, Termination. If Consultant suspends this Agreement, then it shall be entitled to an equitable adjustment of the schedule and compensation.

FORM CLIENT PSA-1 07-2026
CLIENT PSA-1 07-2026 Page 3 of 12
Article 3. Confidentiality
Consultant and Client shall hold confidential all business or technical information marked as confidential or proprietary obtained from the other or its affiliates under this Agreement for a period of five (5) years after termination of this Agreement, and during that period shall not disclose such information without the other’s consent except to the extent required for (1) performance of services under this Agreement, provided that its employees are bound by the terms of this Article 3, or if such information needs to be disclosed to a third party, the receiving party shall have executed a confidentiality agreement with the same or similar terms as this Article 3; (2) compliance with professional standards of conduct for preservation of the public safety, health and welfare; or (3) compliance with any law, regulation, ordinance, subpoena, court order or governmental request. In the event disclosure may be required for any of the foregoing reasons, the disclosing party will, except where immediate notification is required by law or regulation or is, in the judgement of the receiving party’s counsel required to limit that party’s liability, notify the other party in advance of disclosure. The confidential information does not include any data or information which the receiving party can prove (a) was in the receiving party’s lawful possession prior to its disclosure by the disclosing party; (b) is later lawfully obtained by the receiving party from a third party without notice to the receiving party of any obligation of confidentiality or other restrictions with respect to use thereof; (c) is independently developed by the receiving party; (d) is, or later becomes, available to the public through no breach of an obligation of confidentiality by the receiving party; or (e) is approved for disclosure in writing by the disclosing party. Notwithstanding anything to the contrary herein, one archive copy of confidential information or documents containing confidential information may be retained by receiving party for the sole purpose of identifying its obligations under this Agreement and any copy may be retained pursuant to any statute, regulation, administrative opinion or any similar legal requirement or to evidence compliance with a professional duty.

Article 4. Independent Contractor Relationship
The relationship between the Client and Consultant created under this Agreement is that of principal and independent contractor. Consultant shall serve as an independent contractor to the Client and shall be responsible for selecting the means and methods that services will be provided under this Agreement. It is specifically understood that, irrespective of any assignability provisions, Consultant may retain subcontractors to perform services usually and customarily performed by subcontractors.

Article 5. Standard of Care
Consultant will perform the Services in accordance with the standards of care and diligence normally practiced by consulting firms performing services of a similar nature in the same locale. Consultant makes no warranties, express or implied, including warranties of merchantability or fitness for a particular purpose.

Article 6. Opinions on Cost
Consultant may be asked to provide opinions of probable Project or construction costs as part of the FORM CLIENT PSA-1 07-2026
CLIENT PSA-1 07-2026 Page 4 of 12
professional services under this Agreement. Consultant’s opinions of cost are based on Consultant’s experience and judgment. Provided, however, Consultant cannot and does not guarantee that construction proposals, bids or actual construction Project costs will not exceed estimates provided by Consultant.

Consultant is not responsible for variations between actual construction bids or costs and Consultant’s opinions regarding probable construction costs.

Article 7. Timeliness of Performance
Consultant acknowledges that timely performance of its services is an important element of this Agreement.

Consultant will put forth reasonable efforts to complete the work according to the schedule attached in the Proposal. Consultant shall not be responsible for delays caused by Client, third parties, or circumstances beyond its control as set forth in Article 8 below, and, in such instances, shall be entitled to equitable adjustment of the schedule and compensation.

If Consultant discerns that the schedule shall not be met for any reason, it shall so notify the Client as soon as practically possible so that a mutually agreed upon revised schedule and, if applicable, compensation can be established.

Article 8. Force Majeure
Consultant shall not be considered in default because of any delays in the completion of the work due to causes beyond the control and without the fault or negligence of Consultant or its subcontractors, including but not restricted to, an act of God or of a public enemy, civil unrest, fire, flood, area-wide strike, freight embargo, unusually severe weather, governmental action, pandemic, epidemic or supplier delay. In the event Consultant has knowledge of any actual or potential delay, Consultant shall notify Client in writing of such cases of delay and their probable extent and, upon such notification, Consultant's performance obligations hereunder shall be suspended.

Payment obligations are not subject to force majeure provisions set forth in Article 8.

Article 9. Suspension
Upon fourteen (14) calendar days written notice to Consultant, the Client may suspend Consultant's work.

If payment of Consultant's invoices is not maintained on a thirty (30) calendar-day current basis by the Client, Consultant may, by fourteen (14) calendar days' written notice to the Client, suspend further work until payment is restored to a current basis.

Suspension for any reason exceeding forty-five (45) calendar days shall, at Consultant's option, make this Agreement subject to renegotiation or termination, as provided for elsewhere in this Agreement. Any suspension shall extend the time schedule for performance in a manner that is satisfactory to both the Client and Consultant, and Consultant shall be compensated for services performed and charges incurred prior to the suspension date, regardless of the reason for the suspension.

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Article 10. Termination
The Client or Consultant may terminate this Agreement with or without cause, and such termination shall be effective upon fourteen (14) days’ written notice to the other party.

Either party may also terminate this Agreement upon written notice to the other party in the event that the other party becomes insolvent files a petition in bankruptcy; is adjudicated; bankrupt; has an assignee, referee, receiver, or trustee appointed in any creditor action; has a petition in bankruptcy filed against it which is not vacated within thirty (30) days; or suffers any action analogous thereto.

In the event such termination becomes necessary, the party effecting termination shall so notify the other party, and termination will become effective fourteen (14) calendar days after receipt of the termination notice. Irrespective of which party shall effect termination or the cause therefor, the Client shall within thirty (30) calendar days of termination remunerate Consultant for services rendered and costs reasonably incurred, in accordance with Consultant's fee schedule. Costs shall include those incurred up to the time of termination, including, without limitation, costs associated with the work performed to date, demobilization, subcontractor termination, and any non-cancelable commitments reasonably incurred.

Article 11. Notice to Parties
All notices required or permitted under this Agreement shall be in writing and shall be sent to the parties' Project contacts listed below. Notices sent via email will be deemed received the business day after they are sent.

Consultant’s Project Manager:

Brad Mikulecky
8800 E Raintree Drive, Suite 285
Scottsdale, AZ 85260
[email protected]
For Notices made pursuant to Article 12:

Legal Department: Mead and Hunt, Inc.
6737 W Washington Street, Suite 3500
West Allis, WI 53214
[email protected]
Client Project Manager:

Name
Address
Address
Email
For Notices made pursuant to Article 12:

Client Legal Department (optional)
Address
Address
Email
Article 12. Dispute Resolution
Client and Consultant shall provide written notice of a dispute within a reasonable time after the event giving rise to the dispute. Client and Consultant agree to negotiate any dispute between them in good faith for a period of thirty (30) days following such notice. Client and Consultant may agree to submit any dispute to FORM CLIENT PSA-1 07-2026
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mediation, but such mediation shall not be required as a prerequisite to initiating a lawsuit to enforce this Agreement. Either party shall have the right to litigate the claim, dispute or other matter in question in any state or federal court in the State in which the Project is located. In connection therewith, each party agrees to submit to the jurisdiction of such court. Each party agrees to waive the right to trial by jury.

In the event that legal action is brought by either party against the other in the Courts (including action to enforce or interpret any aspect of this agreement), each party shall be responsible for its own legal costs.

Client and Consultant agree to seek recourse only against each other as incorporated (or similar business entities) and not each other’s officers, employees, directors or shareholders.

All claims under this Agreement must be brought within two (2) years after completion of the Project or termination of this Agreement, whichever occurs first.

Article 13. Choice of Law
This Agreement shall be governed and construed in accordance with the laws of the State in which the Project is located, without reference to conflicts of law principles. Each party hereto consents to the exclusive jurisdiction of the state and federal courts in the State in which the Project is located for any actions, suits or proceedings arising out of or relating to this Agreement.

Article 14. Indemnification
Subject to the limitations provided in Article 15, Consultant agrees to indemnify and hold harmless Client, its directors, officers, stockholders, employees, agents, successors and assigns from and against any and all claims, demands, causes of action, liability and costs to the extent they arise out of or result from any negligent act, omissions or willful misconduct of Consultant or Consultant's employees, agents or subcontractors in the performance of services under this Agreement; provided, however, Consultant will not be obligated to indemnify Client with respect to costs or damages to the extent such costs or damages are caused by or incurred as a result of negligence or intentional misconduct of Client or Client's subcontractors, agents or employees. Consultant’s indemnification obligation shall not include a duty to defend.

Subject to the limitations provided in Article 15, Client agrees to indemnify and hold harmless Consultant, its directors, officers, stockholders, employees, agents, successors and assigns from and against any and all claims, demands, causes of action, liability and costs to the extent they arise out of or result from any negligent act, omissions or willful misconduct of Client or Client's subcontractors, employees or agents; provided, however, Client will not be obligated to indemnify Consultant with respect to costs or damages to the extent such costs or damages are caused by or incurred as a result of negligence or intentional misconduct of Consultant or Consultant's agents, employees or subcontractors. Client’s indemnification obligation shall not include a duty to defend.

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Article 15. Limitation of Liability

NEITHER PARTY WILL BE LIABLE FOR OR REQUIRED TO INDEMNIFY THE OTHER FOR SPECIAL

OR CONSEQUENTIAL DAMAGES INCLUDING BUT NOT LIMITED TO, LOSS OF PROFITS, DELAY OR

LIQUIDATED DAMAGES, LOSS OF INVESTMENT OR BUSINESS INTERRUPTION, REGARDLESS OF

HOW CHARACTERIZED AND EVEN IF SUCH PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF

SUCH DAMAGES, WHICH ARISE FROM THE PERFORMANCE OF THIS AGREEMENT OR IN

CONNECTION WITH THIS AGREEMENT, AND REGARDLESS OF THE FORM OF ACTION (WHETHER IN CONTRACT, TORT, NEGLIGENCE, STRICT LIABILITY OR OTHERWISE).

CLIENT AND CONSULTANT HAVE EVALUATED THE RISKS AND REWARDS ASSOCIATED WITH THIS PROJECT, INCLUDING CONSULTANT’S FEE RELATIVE TO THE RISKS ASSUMED, AND AGREE

TO ALLOCATE CERTAIN OF THE RISKS SO, TO THE FULLEST EXTENT PERMITTED BY LAW, CONSULTANT’S TOTAL AGGREGATE LIABILITY, AND THAT OF ITS OFFICERS, DIRECTORS,

EMPLOYEES, AGENTS AND SUBCONTRACTORS, ARISING OUT OF BREACH OF CONTRACT,

BREACH OF WARRANTY, NEGLIGENCE OR ANY OTHER CAUSE OF ACTION, SHALL BE LIMITED TO $100,000 OR CONSULTANT’S FEE, WHICHEVER IS GREATER.

Article 16. Insurance
Consultant shall maintain the following insurance coverage during the time it is performing services hereunder. Client agrees that it shall not tender the defense of any claim arising out of or related to this Agreement to Consultant.

A. Worker's Compensation:
of a form and in an amount as required by state law
B. Employer's Liability:
$1,000,000 each accident
$1,000,000 disease, each employee
$1,000,000 disease, policy limit
C. Automobile Liability (including all owned, hired and non-owned vehicles):
$1,000,000 each accident
D. Commercial General Liability (bodily injury and property damage — combined single limit):
$1,000,000 each incident
$2,000,000 annual aggregate
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E. Errors and Omissions:
$5,000,000 each incident
$10,000,000 annual aggregate
The existence of insurance shall not expand Consultant’s liability beyond the limitations set forth in the Agreement.

Article 17. Review of Contractors’ Work
In the course of performing services under this Agreement, Consultant may be asked to review drawings, specifications, or pay applications from contractors engaged to perform work in connection with the Project for which the Proposal is submitted or to observe such contractor’s construction as it progresses. Any such review shall be limited to a review of the general conformance with the design concept of the Project and the general compliance with information given in the contractor's documents and as may otherwise be noted by Consultant on such drawings and specifications. Such review shall in no way limit the liability of the contractor or be deemed an indication that Consultant has accepted or approved the drawings, specifications or work in any manner.

Article 18. Construction Means and Methods, Safety, and Conduct Unless otherwise expressly stated in Consultant’s Proposal, this Agreement shall not be construed as imposing upon or providing to Consultant the responsibility or authority to direct or supervise construction means, methods, techniques, sequence or procedures of construction selected by the parties or subcontractors or the safety precautions and programs incident to the work of the parties or subcontractors.

Consultant shall be responsible for providing personal protective equipment and safety training for its own employees.

Client and Consultant understand their respective obligations to provide a respectful work environment for their employees. Both parties agree that harassment on the job (unwelcome verbal, physical or other behavior that is related to sex, race, age or other protected class status) will not be tolerated and will be addressed in a timely manner and in compliance with anti-harassment laws.

Article 19. Ownership and Use of Documents and Concepts Client acknowledges that Consultant reports, drawings, boring logs, field data, field notes, laboratory test data, calculations, estimates and other similar documents ("Records") are instruments of professional services, not products. Client’s use of Records is contingent upon receipt of full payment for the Services.

Consultant will retain these Records for a period of three (3) years following completion of this Project.

During this time, Consultant will reasonably make available these records to the Client.

Electronic files may contain viruses which can be inadvertently transmitted. It is the sole responsibility of FORM CLIENT PSA-1 07-2026
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Client to check for viruses before loading the files, and Client is solely responsible for intercepting and disabling any viruses which could be inadvertently transmitted with the electronic files. Client hereby agrees to indemnify and hold Consultant harmless against all claims of any nature resulting from viruses transmitted with the electronic files.

Consultant shall not be responsible for any deviations, alterations, modifications or additions in the electronic data in comparison to the documents originally released by the Consultant to the Client.

Consultant shall not be responsible for any reuse of the electronic data by Client or any other party for this Project, or any other Project without the prior express written consent of Consultant. Client shall defend, indemnify and hold completely harmless Consultant against any claims, damages or losses arising out of any deviations, alterations, modifications or additions in the electronic data in comparison to the documents originally released by the Consultant to the Client or any reuse of the electronic data without prior express written consent of Consultant.

All documents, including the electronic files that are transferred by Consultant to Client, are Instruments of Service of Consultant created for this Project only, and are not intended to be deemed a sale of the files and data, and NO REPRESENTATION OR WARRANTY IS MADE, EITHER EXPRESS OR IMPLIED,

CONCERNING THE MERCHANTABILITY OF THE FILES AND DATA OR THEIR FITNESS FOR A PARTICULAR PURPOSE.

Copies of documents that may be relied upon by Client are limited to the originally released documents that contain signatures and seals of the professional employee(s) of Consultant. Any damages resulting from deviations from such originally released and signed or sealed electronic files will be at the Client’s sole risk.

Consultant is not responsible for damages arising out of the use by the Client or the Client's agents of any Consultant data or report for any purpose other than its original purpose as defined in the Proposal.

While Client agrees that any patentable or copyrightable concepts developed by Consultant as a result of this Agreement shall remain the sole and exclusive property of Consultant, Client shall retain a right, without the right to grant sublicenses under any patents or copyrights of Consultant, to use any information or recommendations generated by Consultant during the performance of this Agreement. Client shall have the right to assign such right to any party who buys from client the assets of Client relating to the information or recommendations generated by Consultant under this Agreement. Nothing in this Article 19 shall restrict Consultant from using any methods, techniques or concepts developed by it under this Agreement for its benefit or the benefit of any third party.

Article 20. Subsurface Exploration
In those situations where Consultant performs subsurface exploration, the Client, to the extent of its knowledge, will furnish to Consultant information identifying the type and location of utilities and other human-made objects beneath the surface of the Project site. Consultant will take reasonable precautions to avoid damaging these utilities or objects. Prior to penetrating the site's surface, Consultant will furnish Client a plan indicating the locations intended for penetration. Consultant will not be responsible for FORM CLIENT PSA-1 07-2026
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damages arising out of contact with unidentified subsurface utilities or objects.

Article 21. Extent of Study
Client recognizes that actual environmental or geological conditions may vary from conditions encountered at locations where Consultant makes visual observations, obtains samples or performs other explorations as part of its services under this Agreement. Consultant's failure to discover potential environmental contamination, geological conditions or other conditions through appropriate techniques does not guarantee the absence of environmental contamination, geological conditions or other conditions at a site.

Article 22. Hazardous Substances
In the event that services performed under this Agreement involve hazardous substances, as defined in 40 CFR Part 302, including hazardous waste, whether or not such involvement was known or contemplated at the time this Agreement was made or when services performed by Consultant commenced under this Agreement, the following additional terms and conditions shall apply to this Agreement.

Any and all samples collected or received by Consultant or its subcontractors on behalf of Client which contain hazardous substances including hazardous waste will be, after completion of testing and at Client's expense, either returned to Client, or using a manifest signed by Client as a generator, be transported to a location selected by Client for final disposal. Client shall pay all costs associated with the storage, transport and disposal of all such samples. Client agrees and recognizes that Consultant is acting as a bailee and at no time assumes title to any such samples or substances.

Consultant warrants that when making hazardous waste determinations on behalf of Client, Consultant will use the standard of care and diligence normally practiced by consulting firms performing similar services in the same locale. Consultant, if requested by Client, will gather bids from various hazardous waste transporters and/or treatment, storage or disposal facilities (TSDFs) that are appropriately licensed or permitted by state, federal and/or local authorities to accept the waste generated by the Client. Client acknowledges that although Consultant may gather bids from various hazardous waste transporters or TSDFs, that Client has ultimately selected such transporter or TSDF. Client understands that Consultant has not conducted regulatory compliance audits on such transporters or TSDFs nor does Consultant make any other warranties or representations other than expressly written in this paragraph related to such transporters or TDSFs. Client acknowledges that Consultant at no time assumes title to waste generated from Client’s facility or site.

Client acknowledges that Consultant has no responsibility as an operator, arranger, generator, treater, storer, transporter, disposer, emitter, discharger or releaser of hazardous substances, air or water pollutants or other contaminants found or identified in conjunction with work performed hereunder.

Article 23. Third Party Rights
Except as specifically stated in this Agreement, this Agreement does not create any rights or benefits to FORM CLIENT PSA-1 07-2026
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parties other than Client and Consultant. The services provided by Consultant hereunder are for the Client only.

Article 24. Assignment
Neither party to this Agreement shall assign its duties and obligations hereunder without the prior consent of the other party except as provided in Article 4.

Article 25. Lien Notice
Consultant hereby notifies Client that persons or companies performing, furnishing or procuring labor, services, materials, plans or specifications for construction on Client’s land may have lien rights on Client’s land and buildings if not paid.

Article 26. Waiver
No waiver by either party of any term or condition set forth herein or the breach by the other party of any such term or condition, whether by conduct or otherwise, in any one or more instances, shall be deemed or construed as a further or continuing waiver of any such term, condition or breach or a waiver of any other term, condition or breach.

Article 27. Headings
The subject headings in this Agreement are for convenience only and are not determinative of the substance of the subject clause.

Article 28. Entire Agreement
The parties agree that this Agreement, together with proposals and attachments as referenced or incorporated herein, represents the entire and integrated agreement between the Client and Consultant and supersedes all prior communications, negotiations, representations, quotations, offers or agreements, either written or oral between the parties hereto, with respect to the subject matter hereof, and no agreement or understanding varying or extending this Agreement shall be binding upon either Party, other than by a written agreement signed by both the Client and Consultant. If additional documents represent the agreement of the parties, such documents must be itemized in Consultant's proposal. The parties agree that the provisions of these terms and conditions of this Agreement shall control over and govern as to any subsequent form or document signed by the Parties, such as Client’s purchase orders, work orders, task orders, etc. and that such documents may be issued by Client to Consultant as a matter of convenience to the parties without altering any of the terms or provisions hereof.

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Article 29. Severability
If any provision or part of a provision of this Agreement is declared to be invalid by any tribunal of competent jurisdiction, such part shall be deemed automatically adjusted, if possible, to conform to the requirements for validity, but if such adjustment is not possible, it shall be deemed deleted from this Agreement as though it had never been included herein. In either case, the balance of any such provision and of this Agreement shall remain in full force and effect.

Article 30. Contract Amendments
Any amendments to the Proposal or these Terms and Conditions of Agreement shall be executed by means of a written contract amendment, signed by the Client and Consultant. Changes to the Agreement will not become effective until the contract amendment has been signed by both parties. The contract amendment will document the specific changes to the Agreement along with any resulting adjustment in cost and/or schedule.

Article 31. Survival
Articles relating to payment, limitation of liability, indemnification, ownership of documents, and dispute resolution shall survive termination.

IN WITNESS WHEREOF, the parties have executed this Agreement. This Agreement may be executed in counterparts, each of which shall constitute an original, but both of which when taken together shall constitute one and the same agreement. The parties agree that a counterpart of this Agreement may be executed by a party and then delivered to the other party by facsimile or other electronic means, and such facsimile or other electronic copy will constitute an original counterpart. The signatories below represent that they are duly authorized by the business entities they represent to sign this Agreement. The effective date of this Agreement is the later of the signature dates below.

Client: CITY OF COALINGA
Name: Title Date
MEAD AND HUNT, INC.:

Name: Title Date
Sponsor’s Federal Contract Provisions for Airport Improvement Program Projects Issued on December 29, 2025 1
Revised March 17, 20

CONTRACT GUIDANCE
For purposes of remaining compliant with its obligations, a Sponsor must incorporate applicable contract provisions in all its procurements and contract documents. Unless otherwise stated, these provisions flow down to subcontracts and sub-tier agreements.

For purposes of determining requirements for contract provisions, the term “contract” includes professional services, and subcontracts and supplier contracts such as purchase orders.

The term “contractor” is understood to mean Consultant, contractor, subcontractor and means one who participates, through a contract or subcontract (at any tier).

Sponsor’s Federal Contract Provisions for Airport Improvement Program Projects Issued on December 29, 2025 2
Revised March 17, 20
FAA Airports – Federal Contract Provisions
(Issued on December 29, 2025)
Table of Contents
A1 ACCESS TO RECORDS AND REPORTS..............................................................................3 A2 BREACH OF CONTRACT TERMS........................................................................................3 A3 BUY AMERICAN PREFERENCE ..........................................................................................3 A4 CIVIL RIGHTS - GENERAL...................................................................................................4 A5 CIVIL RIGHTS – TITLE VI ASSURANCE............................................................................4 A6 CLEAN AIR AND WATER POLLUTION CONTROL..........................................................6 A7 CONTRACT WORKHOURS AND SAFETY STANDARDS ACT REQUIREMENTS .......6 A8 COPELAND “ANTI-KICKBACK” ACT ................................................................................7 A9 DAVIS-BACON REQUIREMENTS........................................................................................8 A10 DEBARMENT AND SUSPENSION .......................................................................................8 A11 DISADVANTAGED BUSINESS ENTERPRISE....................................................................8 A12 DISTRACTED DRIVING ........................................................................................................9 A13 PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT ..................................................................9 A14 FEDERAL FAIR LABOR STANDARDS ACT (FEDERAL MINIMUM WAGE)................9 A15 LOBBYING AND INFLUENCING FEDERAL EMPLOYEES .............................................9 A16 OCCUPATIONAL SAFETY AND HEALTH ACT OF 1970 ...............................................10 A17 PROCUREMENT OF RECOVERED MATERIALS ............................................................10 A18 RIGHT TO INVENTIONS .....................................................................................................11 A19 SEISMIC SAFETY .................................................................................................................11 A20 TAX DELINQUENCY AND FELONY CONVICTIONS.....................................................11 A21 TERMINATION OF CONTRACT.........................................................................................12 A22 TRADE RESTRICTION CERTIFICATION..........................................................................14 A23 VETERAN’S PREFERENCE.................................................................................................15 A24 DOMESTIC PREFERENCES FOR PROCUREMENTS.......................................................15 A25 PROHIBITION OF COVERED UNMANNED AIRCRAFT SYSTEMS (UAS)..................15 Sponsor’s Federal Contract Provisions for Airport Improvement Program Projects Issued on December 29, 2025 3
Revised March 17, 20
A1 A C CES S T O RE CO R DS A N D RE POR TS
SOURCE: 2 CFR § 200.334, 2 CFR § 200.337, FAA Order 5100.38 The Consultant must maintain an acceptable cost accounting system. The Consultant agrees to provide the Owner, the Federal Aviation Administration and the Comptroller General of the United States or any of their duly authorized representatives access to any books, documents, papers and records of the Consultant which are directly pertinent to the specific contract for the purpose of making audit, examination, excerpts and transcriptions. The Consultant agrees to maintain all books, records and reports required under this contract for a period of not less than three years after final payment is made and all pending matters are closed.

A2 B RE A CH OF C ONT R AC T TE R MS
SOURCE: 2 CFR Part 200, Appendix II(A)
Any violation or breach of terms of this contract on the part of the Consultant or its subcontractors may result in the suspension or termination of this contract or such other action that may be necessary to enforce the rights of the parties of this agreement.

Owner or Prime Consultant will provide Consultant written notice that describes the nature of the breach and corrective actions the Consultant must undertake in order to avoid termination of the contract. Owner reserves the right to withhold payments to Contractor until such time the Contractor corrects the breach or the Owner elects to terminate the contract. The Owner’s notice will identify a specific date by which the Consultant must correct the breach. Owner may proceed with termination of the contract if the Consultant fails to correct the breach by the deadline indicated in the Owner’s notice.

The duties and obligations imposed by the Contract Documents and the rights and remedies available thereunder are in addition to, and not a limitation of, any duties, obligations, rights and remedies otherwise imposed or available by law.

A3 B U Y A ME RI C AN P R EFE RE N CE
SOURCE Title 49 U.S.C. § 50101; Executive Order 14005, Ensuring the Future is Made in All of America by All of America’s Workers; Infrastructure Investment and Jobs Act (IIJA) (P.L. No. 117-58), Build America, Buy America (BABA)

FAA BUY AMERICAN PREFERENCE
The Consultant certifies that its bid/offer is in compliance with 49 U.S.C. § 50101, BABA and other related Made in America Laws, U.S. statutes, guidance, and FAA policies, which provide that Federal funds may not be obligated unless all iron, steel and manufactured goods used in AIP funded projects are produced in the United States, unless the Federal Aviation Administration has issued a waiver for the product; the product is listed as an Excepted Article, Material Or Supply in Federal Acquisition Regulation subpart 25.108; or is included in the FAA Nationwide Buy American Waivers Issued list.

Sponsor’s Federal Contract Provisions for Airport Improvement Program Projects Issued on December 29, 2025 4
Revised March 17, 20
A4 C I VIL RIG HTS - GE NE R AL
SOURCE 49 U.S.C. § 47123

GENERAL CIVIL RIGHTS PROVISIONS
In all its activities within the scope of its airport program, the Consultant agrees to comply with pertinent statutes, Executive Orders, and such rules as identified in Title VI List of Pertinent Nondiscrimination Acts and Authorities to ensure that no person shall, on the grounds of race, color, national origin, creed, sex, age, or disability be excluded from participating in any activity conducted with or benefiting from Federal assistance.

This provision is in addition to that required by Title VI of the Civil Rights Act of 1964.

The above provision binds the Contractor and subcontractors from the bid solicitation period through the completion of the contract.

A5 C I VIL RIG HTS – T ITLE V I ASS U RA N CE
SOURCE 49 U.S.C. § 47123; FAA Order 1400.11
Title VI Solicitation Notice:

The CITY OF COALINGA, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4), 28 CFR § 50.3, and 49 CFR Part 21, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, all contractors will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of the owner’s race, color, national origin, sex, creed, age, or disability in consideration for an award.

Title VI List of Pertinent Nondiscrimination Acts and Authorities During the performance of this contract, the Consultant, for itself, its assignees, and successors in interest (hereinafter referred to as the “Consultant”) agrees to comply with the following nondiscrimination statutes and authorities; including but not limited to:
• Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252) (prohibits discrimination on the basis of race, color, national origin); • 49 CFR Part 21 (Non-discrimination in Federally-Assisted programs of the Department of Transportation—Effectuation of Title VI of the Civil Rights Act of 1964) including amendments thereto;
• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601) (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); • Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. § 794 et seq.), as amended (prohibits discrimination on the basis of disability); and 49 CFR part 27 (Nondiscrimination on the Basis of Disability in Programs or Activities Receiving Federal Financial Assistance);
• The Age Discrimination Act of 1975, as amended (42 .U.S.C. § 6101 et seq.) (prohibits discrimination on the basis of age);
Sponsor’s Federal Contract Provisions for Airport Improvement Program Projects Issued on December 29, 2025 5
Revised March 17, 20
• Airport and Airway Improvement Act of 1982 (49 U.S.C. § 47123), as amended (prohibits discrimination based on race, creed, color, national origin, or sex); • The Civil Rights Restoration Act of 1987 (P.L. 100-259) (broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, the Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal-aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not);
• Titles II and III of the Americans with Disabilities Act of 1990 (42 U.S.C. § 12101, et seq) (prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities) as implemented by U.S. Department of Transportation regulations at 49 CFR Parts 37 and 38;
• Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. § 1681, et seq).

Compliance with Nondiscrimination Requirements:

During the performance of this contract, Consultant, for itself, its assignees, and successors in interest (hereinafter referred to as the “Consultant”), agrees as follows:

1. Compliance with Regulations: The Consultant (hereinafter includes subcontractors) will comply with the Title VI List of Pertinent Nondiscrimination Acts and Authorities, as they may be amended from time to time, which are herein incorporated by reference and made a part of this contract.

2. Nondiscrimination: Consultant, with regard to the work performed by it during the contract, will not discriminate on the grounds of race, color, national origin), creed, sex, age, or disability in the selection and retention of subcontractors, including procurements of materials and leases of equipment. Consultant will not participate directly or indirectly in the discrimination prohibited by the Nondiscrimination Acts and Authorities, including employment practices when the contract covers any activity, project, or program set forth in Appendix B of 49 CFR part 21 including amendments thereto.

3. Solicitations for Subcontracts, including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding or negotiation made by the Consultant for work to be performed under a subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or supplier will be notified by the Consultant of the subcontractor’s obligations under this contract and the Nondiscrimination Acts and Authorities on the grounds of race, color, or national origin.

4. Information and Reports: The Consultant will provide all information and reports required by the Acts, the Regulations, and directives issued pursuant thereto and will permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the Sponsor or the Federal Aviation Sponsor’s Federal Contract Provisions for Airport Improvement Program Projects Issued on December 29, 2025 6
Revised March 17, 20
Administration to be pertinent to ascertain compliance with such Nondiscrimination Acts and Authorities and instructions. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish the information, the Consultant will so certify to the Sponsor or the Federal Aviation Administration, as appropriate, and will set forth what efforts it has made to obtain the information.

5. Sanctions for Noncompliance: In the event of a Consultant’s noncompliance with the non-discrimination provisions of this contract, the Sponsor will impose such contract sanctions as it or the Federal Aviation Administration may determine to be appropriate, including, but not limited to:
a. Withholding payments to the Consultant under the contract until the Consultant complies; and/or
b. Cancelling, terminating, or suspending a contract, in whole or in part.

6. Incorporation of Provisions: The Consultant will include the provisions of paragraphs one through six in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, the Regulations, and directives issued pursuant thereto. The Consultant will take action with respect to any subcontract or procurement as the Sponsor or the Federal Aviation Administration may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, that if the Consultant becomes involved in, or is threatened with litigation by a subcontractor, or supplier because of such direction, the Consultant may request the Sponsor to enter into any litigation to protect the interests of the Sponsor. In addition, the Consultant may request the United States to enter into the litigation to protect the interests of the United States.

A6 C LE A N AI R A N D W AT ER P OLL UT IO N C ONT RO L SOURCE 2 CFR Part 200, Appendix II(G); 42 U.S.C. § 7401, et seq; 33 U.S.C. § 1251, et seq Contractor agrees to comply with all applicable standards, orders, and regulations issued pursuant to the Clean Air Act (42 U.S.C. §§ 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. §§ 1251-1387). The Contractor agrees to report any violation to the Owner immediately upon discovery. The Owner assumes responsibility for notifying the Environmental Protection Agency (EPA) and the Federal Aviation Administration.

A7 C O NT RA CT W ORK HO URS AN D SAF ET Y S TA N DA R D S A CT

R EQ UI RE ME NTS
SOURCE 2 CFR Part 200, Appendix II(E); 29 CFR § 5.5(b); 40 U.S.C. § 3702; 40 U.S.C. § 3704

1. Overtime Requirements.

No contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic, including watchmen and guards, in any workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and Sponsor’s Federal Contract Provisions for Airport Improvement Program Projects Issued on December 29, 2025 7
Revised March 17, 20
one-half times the basic rate of pay for all hours worked in excess of forty hours in such workweek.

2. Violation; Liability for Unpaid Wages; Liquidated Damages.

In the event of any violation of the clause set forth in paragraph (1) of this clause, the Contractor and any subcontractor responsible therefore shall be liable for the unpaid wages. In addition, such contractor and subcontractor shall be liable to the United States (in the case of work done under contract for the District of Columbia or a territory, to such District or to such territory), for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in paragraph (1) of this clause, in the sum of $33 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph (1) of this clause.

3. Withholding for Unpaid Wages and Liquidated Damages.

The Federal Aviation Administration (FAA) or the Owner shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the contractor or subcontractor under any such contract or any other Federal contract with the same prime contractor, or any other federally-assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the same prime contractor, such sums as may be determined to be necessary to satisfy any liabilities of such contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in paragraph (2) of this clause.

4. Subcontractors.

The Contractor or subcontractor shall insert in any subcontracts the clauses set forth in paragraphs (1) through (4) and also a clause requiring the subcontractor to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in paragraphs (1) through (4) of this clause.

A8 C O PEL AN D “ A NTI-KI CKB A CK” ACT
SOURCE 2 CFR Part 200, Appendix II(D); 29 CFR Parts 3 and 5 Consultant must comply with the requirements of the Copeland “Anti-Kickback” Act (18 USC 874 and 40 USC 3145), as supplemented by Department of Labor regulation 29 CFR part 3.

Consultant and subcontractors are prohibited from inducing, by any means, any person employed on the project to give up any part of the compensation to which the employee is entitled. The Consultant and each Subcontractor must submit to the Owner, a weekly statement on the wages paid to each employee performing on covered work during the prior week. Owner must report any violations of the Act to the Federal Aviation Administration.

Sponsor’s Federal Contract Provisions for Airport Improvement Program Projects Issued on December 29, 2025 8
Revised March 17, 20
A9 D A V IS-BA CO N REQ U IR EM EN TS
SOURCE 2 CFR Part 200, Appendix II(D); 29 CFR Part 5; 49 USC § 47112(b); 40 USC §§ 3141-3144, 3146, and 3147
Not Applicable
A10 D EB A RM EN T A ND S US PE NSI ON
SOURCE 2 CFR Part 180 (Subpart B); 2 CFR Part 200, Appendix II(H); 2 CFR Part 1200; DOT Order 4200.5; Executive Orders 12549 and 12689

CERTIFICATION OF OFFEROR/BIDDER REGARDING DEBARMENT
By submitting a bid/proposal under this solicitation, the bidder or offeror certifies that neither it nor its principals are presently debarred or suspended by any Federal department or agency from participation in this transaction.

A11 DIS A DV A NT AGED B US IN ESS EN TE R PR ISE
SOURCE 49 CFR Part 26; 49 U.S.C. § 47113
Contract Assurance (49 CFR § 26.13; mandatory text provided) – The Contractor, subrecipient or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The Contractor shall carry out applicable requirements of 49 CFR Part 26, including any amendments thereto, in the award and administration of DOT-assisted contracts. Failure by the Contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the recipient deems appropriate, which may include, but is not limited to:
1) Withholding monthly progress payments;
2) Assessing sanctions;
3) Liquidated damages; and/or
4) Disqualifying the Contractor from future bidding as non-responsible.

Prompt Payment (49 CFR § 26.29) –
The prime contractor agrees to pay each subcontractor under this prime contract for satisfactory performance of its contract no later than 30 days from the receipt of each payment the prime contractor receives from the CITY OF COALINGA. The prime contractor agrees further to return retainage payments to each subcontractor within 30 days after the subcontractor’s work is satisfactorily completed. Any delay or postponement of payment from the above referenced time frame may occur only for good cause following written approval of the CITY OF COALINGA. This clause applies to both DBE and non-DBE subcontractors.

Sponsor’s Federal Contract Provisions for Airport Improvement Program Projects Issued on December 29, 2025 9
Revised March 17, 20
A 1 2 D IST R A CTE D D RI V IN G
SOURCE Executive Order 13513; DOT Order 3902.10

TEXTING WHEN DRIVING
In accordance with Executive Order 13513, “Federal Leadership on Reducing Text Messaging While Driving”, (10/1/2009) and DOT Order 3902.10, “Text Messaging While Driving”, (12/30/2009), the Federal Aviation Administration encourages recipients of Federal grant funds to adopt and enforce safety policies that decrease crashes by distracted drivers, including policies to ban text messaging while driving when performing work related to a grant or subgrant.

In support of this initiative, the Owner encourages the Contractor to promote policies and initiatives for its employees and other work personnel that decrease crashes by distracted drivers, including policies that ban text messaging while driving motor vehicles while performing work activities associated with the project. The Consultant must include the substance of this clause in all sub-tier contracts exceeding $15,000 that involve driving a motor vehicle in performance of work activities associated with the project.

A 1 3 P R OHI BIT IO N ON CE RT AI N TELE CO M M UN I CA TIO NS A N D

V I DEO S UR VE ILL A NC E SE R VI CES O R E QU IP ME NT SOURCE 2 CFR § 200, Appendix II(K); 2 CFR § 200.216
Consultant and subcontractors agree to comply with mandatory standards and policies relating to use and procurement of certain telecommunications and video surveillance services or equipment in compliance with the National Defense Authorization Act P.L. 115-232, § 889(f)(1)).

A 1 4 F E DER AL F A IR LA BO R STA N D ARD S A CT ( FE DE RAL

M I NI M U M W AGE)
SOURCE 29 USC § 201, et seq; 2 CFR § 200.430
All contracts and subcontracts that result from this solicitation incorporate by reference the provisions of 29 CFR Part 201, et seq, the Federal Fair Labor Standards Act (FLSA), with the same force and effect as if given in full text. The FLSA sets minimum wage, overtime pay, recordkeeping, and child labor standards for full and part-time workers.

The Consultant has full responsibility to monitor compliance to the referenced statute or regulation. The Consultant must address any claims or disputes that arise from this requirement directly with the U.S. Department of Labor – Wage and Hour Division.

A15 LO BB YI NG A ND IN F LUE N CI NG F ED E RA L E M PLO YEE S SOURCE 31 USC § 1352 – Byrd Anti-Lobbying Amendment; 2 CFR Part 200, Appendix II(I) 49 CFR Part 20, Appendix A

CERTIFICATION REGARDING LOBBYING
The Bidder or Offeror certifies by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the Bidder or Offeror, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Sponsor’s Federal Contract Provisions for Airport Improvement Program Projects Issued on December 29, 2025 10
Revised March 17, 20
Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. § 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

A16 O C CU P ATI ON AL S AF ET Y A ND HEA LTH AC T O F 197 0 SOURCE 29 CFR Part 1910
All contracts and subcontracts that result from this solicitation incorporate by reference the requirements of 29 CFR Part 1910 with the same force and effect as if given in full text. The employer must provide a work environment that is free from recognized hazards that may cause death or serious physical harm to the employee. The employer retains full responsibility to monitor its compliance and their subcontractor’s compliance with the applicable requirements of the Occupational Safety and Health Act of 1970 (29 CFR Part 1910). The employer must address any claims or disputes that pertain to a referenced requirement directly with the U.S.

Department of Labor – Occupational Safety and Health Administration.

A 1 7 P R OC U RE ME NT O F RE CO VE RE D M A TE RI ALS SOURCE 2 CFR § 200.323; 2 CFR Part 200, Appendix II(J); 40 CFR Part 247; 42 USC § 6901, et seq (Resource Conservation and Recovery Act (RCRA))
Consultant and subcontractor agree to comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act, and the regulatory provisions of 40 CFR Part 247. In the performance of this contract and to the extent practicable, the Consultant and subcontractors are to use products containing the highest percentage of recovered materials for items designated by the Environmental Protection Agency (EPA) under 40 CFR Part 247 whenever:

The contract requires procurement of $10,000 or more of a designated item during the fiscal year; or
Sponsor’s Federal Contract Provisions for Airport Improvement Program Projects Issued on December 29, 2025 11
Revised March 17, 20
The contractor has procured $10,000 or more of a designated item using Federal funding during the previous fiscal year.

The list of EPA-designated items is available at www.epa.gov/smm/comprehensiveprocurement-guidelines-construction-products.

Section 6002(c) establishes exceptions to the preference for recovery of EPA-designated products if the contractor can demonstrate the item is:
a) Not reasonably available within a timeframe providing for compliance with the contract performance schedule;
b) Fails to meet reasonable contract performance requirements; or c) Is only available at an unreasonable price.

A18 R IG HT TO I NV EN TI ONS
SOURCE 2 CFR Part 200, Appendix II(F); 37 CFR Part 401
Not Applicable
A 1 9 SE IS MI C SA FET Y
SOURCE 49 CFR Part 41
Not Applicable
A 2 0 TA X DEL IN QU ENC Y AN D FE LO NY C ON VI CT IO NS SOURCE Section 8113 of the Consolidated Appropriations Act, 2022 (P.L. 117-103) and similar provisions in subsequent appropriations acts; DOT Order 4200.6 – Appropriations Act Requirements for Procurement and Non-Procurement Regarding Tax Delinquency and Felony Convictions

CERTIFICATION OF OFFEROR/BIDDER REGARDING TAX DELINQUENCY AND

FELONY CONVICTIONS
The applicant must complete the following two certification statements. The applicant must indicate its current status as it relates to tax delinquency and felony conviction by inserting a checkmark (ü) in the space following the applicable response. The applicant agrees that, if awarded a contract resulting from this solicitation, it will incorporate this provision for certification in all lower tier subcontracts.

Certifications
The applicant represents that it is ( ) is not ( X ) a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability.

The applicant represents that it is ( ) is not ( X) a corporation that was convicted of a criminal violation under any Federal law within the preceding 24 months.

Note
If an applicant responds in the affirmative to either of the above representations, the applicant is ineligible to receive an award unless the Sponsor has received notification from the agency Sponsor’s Federal Contract Provisions for Airport Improvement Program Projects Issued on December 29, 2025 12
Revised March 17, 20
suspension and debarment official (SDO) that the SDO has considered suspension or debarment and determined that further action is not required to protect the Government’s interests. The applicant therefore must provide information to the owner about its tax liability or conviction to the Owner, who will then notify the FAA Airports District Office, which will then notify the agency’s SDO to facilitate completion of the required considerations before award decisions are made.

Term Definitions
Felony conviction: Felony conviction means a conviction within the preceding twenty-four (24) months of a felony criminal violation under any Federal law and includes conviction of an offense defined in a section of the U.S. Code that specifically classifies the offense as a felony and conviction of an offense that is classified as a felony under 18 USC § 3559.

Tax Delinquency: A tax delinquency is any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted, or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability.

A 2 1 TE R MI N AT IO N OF CO NT RA CT
SOURCE 2 CFR Part 200, Appendix II(B); FAA Advisory Circular 150/5370-10, Section 80-09

TERMINATION FOR CONVENIENCE (PROFESSIONAL SERVICES)
The Owner may, by written notice to the Consultant, terminate this Agreement for its convenience and without cause or default on the part of Consultant. Upon receipt of the notice of termination, except as explicitly directed by the Owner, the Contractor must immediately discontinue all services affected.

Upon termination of the Agreement, the Consultant must deliver to the Owner all data, surveys, models, drawings, specifications, reports, maps, photographs, estimates, summaries, and other documents and materials prepared by the Engineer under this contract, whether complete or partially complete.

Owner agrees to make just and equitable compensation to the Consultant for satisfactory work completed up through the date the Consultant receives the termination notice. Compensation will not include anticipated profit on non-performed services.

Owner further agrees to hold Consultant harmless for errors or omissions in documents that are incomplete as a result of the termination action under this clause.

TERMINATION FOR CAUSE (PROFESSIONAL SERVICES)
Either party may terminate this Agreement for cause if the other party fails to fulfill its obligations that are essential to the completion of the work per the terms and conditions of the Agreement. The party initiating the termination action must allow the breaching party an opportunity to dispute or cure the breach.

The terminating party must provide the breaching party [7] days advance written notice of its intent to terminate the Agreement. The notice must specify the nature and extent of the breach, the conditions necessary to cure the breach, and the effective date of the termination action. The Sponsor’s Federal Contract Provisions for Airport Improvement Program Projects Issued on December 29, 2025 13
Revised March 17, 20
rights and remedies in this clause are in addition to any other rights and remedies provided by law or under this agreement.
a) Termination by Owner: The Owner may terminate this Agreement for cause in whole or in part, for the failure of the Consultant to:

1. Perform the services within the time specified in this contract or by Owner approved extension;

2. Make adequate progress so as to endanger satisfactory performance of the Project; or

3. Fulfill the obligations of the Agreement that are essential to the completion of the Project.

Upon receipt of the notice of termination, the Consultant must immediately discontinue all services affected unless the notice directs otherwise. Upon termination of the Agreement, the Consultant must deliver to the Owner all data, surveys, models, drawings, specifications, reports, maps, photographs, estimates, summaries, and other documents and materials prepared by the Engineer under this contract, whether complete or partially complete.

Owner agrees to make just and equitable compensation to the Consultant for satisfactory work completed up through the date the Consultant receives the termination notice.

Compensation will not include anticipated profit on non-performed services.

Owner further agrees to hold Consultant harmless for errors or omissions in documents that are incomplete as a result of the termination action under this clause.

If, after finalization of the termination action, the Owner determines the Consultant was not in default of the Agreement, the rights and obligations of the parties shall be the same as if the Owner issued the termination for the convenience of the Owner. b) Termination by Consultant: The Consultant may terminate this Agreement for cause in whole or in part, if the Owner:

1. Defaults on its obligations under this Agreement;

2. Fails to make payment to the Consultant in accordance with the terms of this Agreement;

3. Suspends the project for more than [180] days due to reasons beyond the control of the Consultant.

Upon receipt of a notice of termination from the Consultant, Owner agrees to cooperate with Consultant for the purpose of terminating the agreement or portion thereof, by mutual consent.

If Owner and Consultant cannot reach mutual agreement on the termination settlement, the Consultant may, without prejudice to any rights and remedies it may have, proceed with terminating all or parts of this Agreement based upon the Owner’s breach of the contract.

In the event of termination due to Owner breach, the Consultant is entitled to invoice Owner and to receive full payment for all services performed or furnished in accordance with this Agreement and all justified reimbursable expenses incurred by the Consultant through the effective date of termination action. Owner agrees to hold Consultant harmless for errors or omissions in documents that are incomplete as a result of the termination action under this clause.

Sponsor’s Federal Contract Provisions for Airport Improvement Program Projects Issued on December 29, 2025 14
Revised March 17, 20
A 2 2 T R AD E REST RI CT IO N CE RTI FI C AT IO N
SOURCE 49 USC § 50104; 49 CFR Part 30

TRADE RESTRICTION CERTIFICATION
By submission of an offer, the Offeror certifies that with respect to this solicitation and any resultant contract, the Offeror –
1) is not owned or controlled by one or more citizens of a foreign country included in the list of countries that discriminate against U.S. firms as published by the Office of the United States Trade Representative (USTR);
2) has not knowingly entered into any contract or subcontract for this project with a person that is a citizen or national of a foreign country included on the list of countries that discriminate against U.S. firms as published by the USTR; and 3) has not entered into any subcontract for any product to be used on the Federal project that is produced in a foreign country included on the list of countries that discriminate against U.S. firms published by the USTR.

This certification concerns a matter within the jurisdiction of an agency of the United States of America and the making of a false, fictitious, or fraudulent certification may render the maker subject to prosecution under Title 18 USC § 1001.

The Offeror/Contractor must provide immediate written notice to the Owner if the Offeror/Contractor learns that its certification or that of a subcontractor was erroneous when submitted or has become erroneous by reason of changed circumstances. The Consultant must require subcontractors provide immediate written notice to the Consultant if at any time it learns that its certification was erroneous by reason of changed circumstances.

Unless the restrictions of this clause are waived by the Secretary of Transportation in accordance with 49 CFR § 30.17, no contract shall be awarded to an Offeror or subcontractor:
1) who is owned or controlled by one or more citizens or nationals of a foreign country included on the list of countries that discriminate against U.S. firms published by the USTR; or
2) whose subcontractors are owned or controlled by one or more citizens or nationals of a foreign country on such USTR list; or
3) who incorporates in the public works project any product of a foreign country on such USTR list.

Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by this provision. The knowledge and information of a contractor is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

The Offeror agrees that, if awarded a contract resulting from this solicitation, it will incorporate this provision for certification without modification in all lower tier subcontracts. The Consultant may rely on the certification of a prospective subcontractor that it is not a firm from a foreign country included on the list of countries that discriminate against U.S. firms as published by USTR, unless the Offeror has knowledge that the certification is erroneous.

Sponsor’s Federal Contract Provisions for Airport Improvement Program Projects Issued on December 29, 2025 15
Revised March 17, 20
This certification is a material representation of fact upon which reliance was placed when making an award. If it is later determined that the Consultant or subcontractor knowingly rendered an erroneous certification, the Federal Aviation Administration (FAA) may direct through the Owner cancellation of the contract or subcontract for default at no cost to the Owner or the FAA.

A 2 3 V ETE R A N’S PREF E REN CE
SOURCE 49 USC § 47112(c)
In the employment of labor (excluding executive, administrative, and supervisory positions), the Consultant and all sub-tier contractors must give preference to covered veterans as defined within 49 U.S.C. § 47112. Covered veterans include Vietnam-era veterans, Persian Gulf veterans, Afghanistan-Iraq war veterans, disabled veterans, and small business concerns (as defined by 15 U.S.C. § 632) owned and controlled by disabled veterans. This preference only applies when there are covered veterans readily available and qualified to perform the work to which the employment relates.

A 2 4 D O MEST I C PR EFE RE N CES FO R PR O CU RE ME NT S SOURCE 2 CFR § 200.322; 2 CFR Part 200, Appendix II(L)
The Bidder or Offeror certifies by signing and submitting this bid or proposal that, to the greatest extent practicable, the Bidder or Offeror has provided a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including, but not limited to, iron, aluminum, steel, cement, and other manufactured products) in compliance with 2 CFR § 200.322.

A 2 5 P R OHI BIT IO N OF CO VE RE D U N MA N NE D A IR C R AFT

S YSTE MS (U AS )
SOURCE FAA Reauthorization Act of 2024 (Public Law 118-63), Section 936 49 U.S.C. § 44801 note The Bidder or Offeror certifies that they are aware of and comply with relevant Federal statutes and regulations, including those from the Federal Aviation Administration (FAA), for operating unmanned aircraft systems (UAS) in accordance, and in compliance with all related requirements in the FAA Reauthorization Act of 2024 (Public Law 118-63), section 936 (49 U.S.C. § 44801 note).

Contractor warrants that all UAS operations will be conducted in full compliance with all applicable Federal Aviation Administration (FAA) regulations, including but not limited to 14 CFR Part 107, and any other applicable local, state, or Federal laws and regulations.

Sponsors and subgrant recipients cannot use AIP grant funds to enter into, extend, or renew a contract related to covered unmanned aircraft systems (UAS). This includes both procurement and operational contracts, as well as contracts with entities that operate such systems.

END OF FEDERAL CONTRACT PROVISIONS

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Authorize City Manager to Execute a Task Order with Mead and Hunt for Airport Engineering Design for the Automated Weather Observation System (AWOS) Replacement Project at the Coalinga Airport
Meeting Date: Thursday, July 16, 2026
From: Sean Brewer, City Manager
Prepared by: Mercedes Garcia, Senior Administrative Analyst I. RECOMMENDATION:

Authorize the City Manager to execute a task order with Mead & Hunt Inc. for Airport Engineering Design Scope of Services for the Automated Weather Observation System (AWOS) Replacement.

II. BACKGROUND:

The City of Coalinga issued a request for Statements for Qualifications for Airport Design and Engineering Services on May 19, 2026. Responses were due by 4:00pm on June 22, 2026.

One firm, Mead & Hunt, Inc submitted qualification for Airport Design Engineering Consulting Services for the design of the AWOS at the Airport.

III. DISCUSSION:

The City submitted an application to the FederalAviation Administration (FAA) to complete the engineering design of a new Automated Weather Observing System (AWOS) at the airport. The project will improve the reliability and availability of weather information for pilots, enhance operational safety, and support continued compliance with FAA airport standards.

The attached task order is for Mead & Hunt Inc. to provide the design and bid administration services for the AWOS replacement.

IV. ALTERNATIVES:

Do not authorize the City Manager to execute a task order with Mead & Hunt Inc.

V. FISCAL IMPACT:

The totalcost of the design engineering agreement is Ninety-nine Thousand One Hundred Seventy Dollars ($99,170.00). Funding for the project is provided through the FAA Airport Infrastructure Grant , which will reimburse 90% ($89,253) of eligible project cost. The City is responsible for the 10% local match ($9,917).

Airport Engineering & Consultants 101-435-88091 will fund this project.

ATTACHMENTS:

F
ileNameDescription
MEADHUNT_C80__AWOS_Design_Scope_COMPILED.pdfMEADHUNTAWOS

EXHIBIT A
Mead & Hunt, Inc. | 3110 E Guasti Road, Suite 330, Ontario, CA 91761 | 909-467-8560 | meadhunt.com

COALINGA AIRPORT
City of Coalinga
Automated Weather Observation System (AWOS) Replacement Engineering Design Scope of Services
July 2026

PROJECT DESCRIPTION
This Scope of Services details the design and bid administration services to be provided by Mead & Hunt, Inc. (Consultant or Mead & Hunt) for the Automated Weather Observation System (AWOS) Replacement Project (Project) at the Coalinga Airport (Airport or Sponsor) for the City of Coalinga (City).

BACKGROUND
Coalinga Airport is located in Coalinga, CA, approximately 50 miles southwest of Fresno. The Airport currently has an AWOS-III system that has reached its life cycle expectancy and is needing a replacement.

The proposed AWOS will not be re-located and will remain where the existing AWOS is currently located.

This proposal assumes that the site's existing power supply is adequate for the proposed AWOS. The site is northeast of the Airport’s segmented circle, which is on the opposite side of the airfield from terminal building and the apron area.

An AWOS automatically measures meteorological conditions and broadcasts aviation weather reports that can be received by aircraft operating up to 10,000 feet above ground level and 25 nautical miles from the AWOS. The AWOS weather report allows pilots to obtain accurate weather data.

PROJECT ELEMENTS
The Project is anticipated to consist of the following elements:

Installation of a Replacement AWOS System
Construction and installation of a new AWOS System at the existing AWOS site location. The existing electrical line will connect to the proposed AWOS system. The Project is scheduled to advertise for competitive bidding in the spring of 2027. The Project is estimated to have a construction cost of approximately $350,000.00.

The general location of the AWOS system is shown on Attachment 1.

PROJECT TEAM
The Consultant will assign a Project Manager (PM) to this Project to monitor continuity through the phases of work, as described in this scope. The PM will be responsible for work performed by the Consultant Team.

Specific Project management tasks are detailed within each phase of work.

The Consultant Team will also consist of civil engineers, electrical engineers, designers, and administrative staff as needed to perform the tasks in this scope of work.

Coalinga Airport EXHIBIT A
Automated Weather Observation System (AWOS) Replacement Engineering Design Scope of Services
July 2026

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X:\4667812\REF\Proposals\AWOS Replacement\Scope\Exh A - Scope_C80_ AWOS Design.docx The Consultant will not subcontract with any subconsultants for this Project.

SCOPE OF SERVICES
The Consultant’s scope of work for the Project will be phased as follows:

Phase 1: 90% Design
Phase 2: Final Design
Phase 3: Bid Administration
The Consultant will provide the services described in the following Phases and tasks.

PHASE 1 90% DESIGN
Phase 1 will include the work described in this section.

1.1 PHASE 1 PROJECT MANAGEMENT AND COORDINATION
Project management tasks during Phase 1 will consist of the following:

1.1.1 Prepare Contract and Project Setup
The PM and administrative staff will prepare the contract between the Consultant and the City. Administrative staff will also set up the internal Project database for finance tracking, and internal Project directory for saving design files.

1.1.2 Prepare Project Management Plan – Not in Contract (NIC) No Project Management Plan (PMP) will be prepared for this Project.

1.1.3 Prepare Schedule
The PM will prepare a design and bidding schedule upon receiving the Notice to Proceed (NTP) from the City. This schedule will be updated throughout design, as necessary based on review times by the City and the Federal Aviation Administration (FAA).

1.1.4 Coordinate Internal Design Team
The PM will assign a design team to the Project. Once a design team is established, the PM will implement a task coordination program to assign specific responsibilities to team members. Throughout the design, the PM will coordinate and monitor internal work progress.

1.1.5 Coordinate Subconsultants - NIC
The Project will not include subconsultant work.

1.1.6 Quality Control (QC) Program
The PM will implement a quality control (QC) program. As part of this program, the PM will assign both QC and quality assurance (QA) team members to the Project. The PM will prepare a detailed QC checklist that will be shared with the internal design team and Coalinga Airport EXHIBIT A
Automated Weather Observation System (AWOS) Replacement Engineering Design Scope of Services
July 2026

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X:\4667812\REF\Proposals\AWOS Replacement\Scope\Exh A - Scope_C80_ AWOS Design.docx reviewed by the PM at each design phase. The design team will also maintain a design log to track design decisions throughout the Project that can be reviewed internally.

The PM and assigned QC team members will regularly review work performed by the design team. Prior to finalizing the preliminary design submittal, the assigned QA team members will review draft versions of the documents to be submitted.

1.1.7 Prepare Invoices
The PM will maintain a Project budget spreadsheet to track costs on a monthly basis. At the beginning of each month, the PM will review accrued costs from the previous month and work with accounting staff to prepare invoices for the City. The invoices will be submitted in accordance with the City’s standard invoice requirements. The invoices will include detailed cost breakdowns referencing the items in this scope of work and indicate percent complete for each item. The PM will also review Subconsultant invoices. It is anticipated that two (2) invoices will be prepared during Phase 1.

1.2 PHASE 1 PROJECT MEETINGS AND COMMUNICATION
The Consultant will participate in several meetings and phone calls during Phase 1. Meetings and communication items will be as follows:

1.2.1 Internal Project Kickoff Meeting
The PM will prepare for and conduct a meeting with the internal design team to present the Project including but not limited to team member assignments, Project budget, design schedule, major Project elements, and internal protocol. Up to five (5) members from the Consultant Team will attend (anticipated to consist of Senior Associate, PM, Senior Electrical Engineer, Senior Engineer, and Engineer I).

1.2.2 Project Kickoff Meeting with the City
The Consultant will prepare for and conduct a meeting with the City to present the Project including but not limited to introductions, design schedule, and major Project elements.

Up to four (4) members from the Consultant Team will attend (anticipated to consist of PM, Senior Associate, Senior Electrical Engineer, and Senior Engineer). The meeting is anticipated to be held virtually. The Consultant will prepare an agenda to support the meeting, as well as exhibits, as necessary. The Consultant Team will collaborate to create meeting minutes and distribute via email to all that attended the meeting.

1.2.3 Site Investigation
The Consultant will conduct an investigation of the Project site. The investigation will include the following tasks:
a. The Consultant will review any existing record drawings provided by the City of the existing airfield electrical system to gain a detailed understanding of expected site conditions, as well as review existing electrical circuit routing to determine appropriate electrical tie-in points. The Consultant will also reference the information Coalinga Airport EXHIBIT A
Automated Weather Observation System (AWOS) Replacement Engineering Design Scope of Services
July 2026

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X:\4667812\REF\Proposals\AWOS Replacement\Scope\Exh A - Scope_C80_ AWOS Design.docx obtained during the electrical site investigation performed for the Runway Rehabilitation Project.
b. The Consultant will generate a map of the Airport to use in documenting the existing conditions.
c. Up to two (2) members from the Consultant Team (anticipated to consist of PM and Senior Engineer) will travel to the Airport and conduct a site investigation.

1.2.4 Weekly Internal Progress Meetings
The PM will conduct weekly meetings with the internal design team to discuss the Project schedule and work progress. Up to four (4) members from the Consultant Team will attend each meeting (PM, Senior Electrical Engineer, Senior Engineer, Engineer I). Up to four (4) half-hour meetings are anticipated during Phase 1.

1.2.5 Monthly Progress Meetings with the City
The Consultant will conduct monthly meetings with the City to discuss the Project schedule, work progress, and coordination items. Up to two (2) members from the Consultant Team will attend each meeting (anticipated to consist of PM and Senior Engineer). Up to two (2) meetings are anticipated during Phase 1. The meetings are anticipated to be held virtually.

1.2.6 Present 90% Submittal to the City
The Consultant will prepare for and conduct a meeting with the City to present the preliminary design submittal. Up to three (3) members from the Consultant Team will attend (anticipated to consist of PM, Senior Electrical Engineer, and Senior Engineer).

The meeting is anticipated to be held virtually. The Consultant will prepare an agenda and minutes to support the meeting, as well as exhibits, as necessary.

1.2.7 General Communication with the City
The Consultant will communicate with the City throughout Phase 1 as needed via phone call or email in addition to the meetings listed herein.

1.3 TOPOGRAPHIC SURVEYING - NIC
The Consultant will not include topographic surveying services for this Project.

1.4 90% AWOS DESIGN
The Consultant will perform a preliminary design for the proposed AWOS in accordance with FAA Advisory Circular (AC) 150/5220-16E, Automated Weather Observing Systems (AWOS) for NonFederal Applications – with Change 1. Included are the following work tasks:
a. The Consultant will work with the City to pursue a Type III P/T AWOS System. Based on the selection, the Consultant will determine if a cost benefit analysis is required for Airport Improvement Program (AIP) eligibility.

Coalinga Airport EXHIBIT A
Automated Weather Observation System (AWOS) Replacement Engineering Design Scope of Services
July 2026

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X:\4667812\REF\Proposals\AWOS Replacement\Scope\Exh A - Scope_C80_ AWOS Design.docx b. The Consultant will design a 90% conduit and circuit layout, with junction structure locations, for the purpose of illustrating the extent of the proposed improvements and preparing a preliminary cost estimate. Details of the layout will be refined in subsequent design phases. c. The Consultant will perform an evaluation of the required power equipment for the proposed AWOS.
d. The Consultant will coordinate with the FAA as necessary to determine ground inspection needs and other applicable FAA requirements for installation of a new AWOS.

1.5 PREPARE 90% PLANS
The Consultant will prepare 90% plan sheets depicting the proposed improvements. The following is a general list of drawings that will be used as a guideline. Actual number and title of drawings may be modified during the design phase, as required.

Sheet
Number Sheet Description
No. of
Sheets Scale

GENERAL
G-001 Cover Sheet 1 N/A
G-003 Legend and Abbreviations 1 N/A
G-021 Project Layout and Survey Control Plan 1 1" = 200' G-041 Line of Site Diagram 1 1" = 200'
G-081 Construction Safety and Phasing Plans 1 1" = 200' G-091 Construction Safety and Phasing Details 1 N/A

ELECTRICAL
E-051 Electrical Demolition Plan 1 1” = 50’
E-061 Demolition Details 1 N/A
E-101 Electrical Layout Plans 1 1" = 20'
E-201 Operator Terminal Layout Plan 1 1" = 20'
E-301 AWOS Installation and Details 1 1" = 20'
E-601 Electrical Details 1 N/A
Total Number of Sheets 12

1.6 PREPARE 90% ENGINEER’S DESIGN REPORT
The Consultant will prepare a 90% Engineer’s Design Report (EDR) to document the basis and findings of the preliminary design. Elements of the EDR will include but are not limited to the following:
a. Introduction / Scope.
b. Site Investigation (Including photographs).
c. Topographic Survey.
d. Design Standards.

Coalinga Airport EXHIBIT A
Automated Weather Observation System (AWOS) Replacement Engineering Design Scope of Services
July 2026

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X:\4667812\REF\Proposals\AWOS Replacement\Scope\Exh A - Scope_C80_ AWOS Design.docx e. Electrical Design (Including Load Calculations as Appendix). f. Navigational Aids (NAVAID) Impacts.
g. Environmental Considerations (Including CATEX documentation as Appendix). h. Utility Information.
i. Delineation of AIP Eligible and Ineligible Work Items. j. Disadvantaged Business Enterprise (DBE) Participation. k. Considerations for Airport Operational Safety.
l. Project Schedule.
m. Estimated Project Cost (Including Detailed Cost Breakdown as Appendix). n. Design Review Meeting Minutes (Included as Appendix).

1.7 PREPARE 90% SPECIFICATIONS
The Consultant will assemble the specifications as stated below for the City to use in obtaining competitive bids for the work. The documents will meet current FAA Standards for AIP-funded projects and incorporate City specifications / provisions as necessary to support FAA specifications.

1.7.1 Bidding and Contract Documents
The Consultant will review the latest standard Bidding and Contract Documents provided by the City and tailor them to the Project. For documents that have no City standards, the Consultant will prepare the documents based on FAA standards. The documents will include but not be limited to the following:
a. Notice to Bidders
b. FAA Instructions to Bidders
c. Proposal Forms
d. Bid Schedule
e. Sample Agreement
f. Insurance Requirements
g. Bonds and Guarantees

1.7.2 City General Provisions
After receiving the most recent version from the City, the Consultant will include the City General Provisions in the 90% submittal package. The specifications will make clear that the City General Provisions fall behind the FAA specifications in order of precedence.

1.7.3 Federal Contract Provisions
Federal laws and regulations require that specific contract provisions be included in federally funded contracts as established within the grant assurances. The Consultant will prepare the Federal Contract Provisions. These requirements cover items such as:
a. Affirmative Action Requirement.
b. Buy American Preference.

Coalinga Airport EXHIBIT A
Automated Weather Observation System (AWOS) Replacement Engineering Design Scope of Services
July 2026

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X:\4667812\REF\Proposals\AWOS Replacement\Scope\Exh A - Scope_C80_ AWOS Design.docx c. Civil Rights.
d. Davis-Bacon Act (DBA) Requirements.
e. Disadvantaged Business Enterprise (DBE).
f. Equal Employment Opportunity (EEO).
g. Fair Labor Standards Act (FLSA / Minimum Wage and Overtime Pay). h. Lobbying and Influencing Federal Employees.
i. Prohibition of Segregated Facilities.
j. Occupational Safety and Health Act.

1.7.4 Project-specific Special Provisions for Airport Construction The Consultant will prepare special provisions to address or expand on conditions specific to construction on airports, specifically Automated Passport Control (APC), which require additional clarification. They will include, as applicable but are not limited to, the following items:
a. General Safety Requirements, Airfield Safety and Traffic Control. b. Construction Schedule Requirements.
c. Time Limitations.
d. Work Hour Limitations.
e. Liquidated Damages.
f. Project Sequencing and Potential Delays.
g. Barricades and Runway Closure Markers.
h. Radio Communication.
i. Access and Security.
j. Required Training.
k. General Site Information and Requirements.
l. Construction Staking and Survey Layout.
m. Submittal Procedures.
n. Schedule of Values.
o. Miscellaneous Material Specifications.
p. Record Drawings.
q. Certified Payroll Requirements.
r. Project Pay Request Requirements.

1.7.5 FAA Standard Specifications for Construction of Airports The Consultant will prepare FAA General Contract Provisions, General Construction Items, and Technical Specifications in accordance with FAA AC 150/5370-10H, Standard Specifications for Construction of Airports. FAA Standard Specifications shall include but are not limited to the following items:
a. Part 1 – General Contract Provisions
Coalinga Airport EXHIBIT A
Automated Weather Observation System (AWOS) Replacement Engineering Design Scope of Services
July 2026

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X:\4667812\REF\Proposals\AWOS Replacement\Scope\Exh A - Scope_C80_ AWOS Design.docx b. Part 2 – General Construction Items
i. Item C-100, Contractor Quality Control Program (CQCP) ii. Item C-105, Mobilization
c. Part 3 – Lighting Installation
i. Item L-108, Underground Power Cable for Airports
ii. Item L-110, Airport Underground Electrical Duct Banks and Conduits iii. Item L-115, Electrical Manholes and Junction Structures iv. Item A-110 Automated Weather Observing System

1.7.6 Contractor’s Materials and Equipment Submittal Checklist The Consultant will prepare a checklist to attach to the specification book that will list the materials and equipment submittals that will be expected from the Contractor prior to construction. The submittals will reference sections from the specifications.

1.8 PREPARE 90% COST ESTIMATE

1.8.1 Calculate Estimated 90% Quantities
The Consultant will calculate necessary quantities for the various work items. Quantities will be consistent with the specifications and acceptable quantity calculation practices.

1.8.2 Prepare 90% Cost Estimate
The Consultant will provide a construction cost estimate based on record cost data and similar work. The cost estimate will include several bid items that in subsequent design submittals will correlate with items in the specifications. In addition to construction cost, the Consultant will also estimate total Project costs including but not limited to City administration, design, construction administration, resident engineering, and materials testing. These additional costs will be provided to support the City in the grant planning process.

1.9 PREPARE CONSTRUCTION SAFETY AND PHASING PLAN (CSPP) The Consultant will prepare a Construction Safety and Phasing Plan (CSPP) in conformance with FAA Standards and FAA AC 150/5370-2G, Operational Safety on Airports During Construction.

After Sponsor review and approval, the CSPP will be uploaded to the FAA online portal for review and approval. The final CSPP will be included in the Bid Documents package and generally includes the following information:
a. Overview and Purpose.
b. Construction Safety Responsibility of Each Party.
c. Construction Phasing, including but not limited to:
• Phasing and time limitations: To establish a fair construction duration, the Consultant will prepare an estimated critical-path construction schedule for each phase or work area. The schedule will be based on productivity rates observed in similar projects. This schedule is Coalinga Airport EXHIBIT A
Automated Weather Observation System (AWOS) Replacement Engineering Design Scope of Services
July 2026

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X:\4667812\REF\Proposals\AWOS Replacement\Scope\Exh A - Scope_C80_ AWOS Design.docx an estimate only and will not relieve the contractor of their responsibility to prepare a detailed schedule of work.
• Areas and operations affected by construction.
• Wildlife management.
• Hazardous materials management.
• Inspection requirements.
• Marking and signs for access routes.
• Protection of runway and taxiway critical areas.
• Safety plan compliance document.
d. Construction Safety and Phasing Plan Sheet(s).

1.10 PREPARE FAA FORM 7460-1
The Consultant will complete Form 7460-1 as per FAA guidelines and will submit the form via the FAA portal. A total of two (2) 7460-1 forms are anticipated for the Project: one (1) for the critical construction equipment height and one (1) for the Construction Safety and Phasing Plan (CSPP).

The 7460-1 for construction equipment will include detailed graphics containing latitude and longitude coordinates, existing ground surface, height of equipment, and distance from runway.

1.11 PREPARE 90% SUBMITTAL

1.11.1 Internal QA Review
The QA staff assigned by the PM as part of the QC program will perform an internal review of the 90% deliverables listed below. The review will be performed using Bluebeam software, and the QA staff will provide markups if modifications to the deliverables are required. The PM will then review the completed markups and coordinate the design team to modify the deliverables, as necessary.

1.11.2 Submit 90% Deliverables to the City
The Consultant will finalize assembly of the 90% deliverables listed below and submit to the City for review. The deliverables will be submitted electronically using Newforma file transfer software. The Consultant will also print, assemble, and ship hard copies of the deliverables as described below.

PHASE 1 DELIVERABLES
1) Kickoff Meeting Agenda and Minutes – Electronic submittal 2) Design Review Meeting Agenda and Minutes – Electronic submittal 3) 90% Plans – Electronic submittal
4) 90% EDR – Electronic submittal
Coalinga Airport EXHIBIT A
Automated Weather Observation System (AWOS) Replacement Engineering Design Scope of Services
July 2026

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X:\4667812\REF\Proposals\AWOS Replacement\Scope\Exh A - Scope_C80_ AWOS Design.docx PHASE 2 FINAL DESIGN

2.1 PHASE 2 PROJECT MANAGEMENT AND COORDINATION
Project management tasks during Phase 2 will consist of the following:

2.1.1 Update PMP - NIC
No Project Management Plan (PMP) will be prepared for this Project.

2.1.2 Update Schedule
The schedule created during Phase 1 will be updated throughout design, as necessary, based on review times by the City and FAA.

2.1.3 Coordinate Internal Design Team
The PM will continue to coordinate and monitor internal work progress during Phase 2.

2.1.4 QC Program
The PM will complete the review of the QC checklist, and the design team will finalize the design log during Phase 2.

The PM and assigned QC team members will review the final deliverables prior to completion.

2.1.5 Prepare Invoices
The PM will continue to maintain the Project budget spreadsheet and prepare invoices as defined in Phase 1. It is anticipated that two (2) invoices will be prepared during Phase

2. 2.2 PHASE 2 PROJECT MEETINGS AND COMMUNICATION
The Consultant will participate in meetings and calls during Phase 2. Meetings and communication items will be as follows:

2.2.1 Weekly Internal Progress Meetings
The PM will conduct weekly meetings with the internal design team to discuss the Project schedule and work progress. Up to four (4) members from the Consultant Team will attend (anticipated to consist of PM, Senior Electrical Engineer, Senior Engineer, and Engineer I). Three (3) half-hour meetings are anticipated during Phase 2.

2.2.2 Monthly Progress Meetings with the City
The Consultant will conduct one (1) monthly meeting with the City to discuss the Project schedule, work progress, and coordination items. Up to two (2) members from the Consultant Team will attend each meeting (anticipated to consist of PM and Senior Engineer). The meeting is anticipated to be held virtually.

Coalinga Airport EXHIBIT A
Automated Weather Observation System (AWOS) Replacement Engineering Design Scope of Services
July 2026

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2.2.3 General Communication with the City
The Consultant will communicate with the City throughout Phase 2, as needed, via phone calls or email in addition to the meetings listed herein.

2.3 PREPARE FINAL PLANS
Based on City review of 90% submittal, the Consultant will update the plans (12 sheets).

2.4 PREPARE FINAL SPECIFICATIONS
Based on City review of 90% submittal, the Consultant will update the specifications.

2.5 PREPARE FINAL ENGINEER’S DESIGN REPORT
Based on City review of 90% submittal, the Consultant will update the EDR. The Consultant will also prepare the required FAA Sponsor Certifications verifying that the plans and specifications were developed in accordance with FAA requirements, and the Equipment / Construction Contract Certification. The certifications will be submitted to the City for review and signature. The certifications will be included in the final EDR.

2.6 PREPARE FINAL COST ESTIMATE

2.6.1 Calculate Estimated Final Quantities
The Consultant will update the quantities based on the final design.

2.6.2 Prepare Final Cost Estimate
The Consultant will update the cost estimate based on the final design.

2.7 PREPARE FINAL CONSTRUCTION SAFETY AND PHASING PLAN
Based on City review of 90% submittal, the Consultant will update the CSPP.

2.8 PREPARE FINAL SUBMITTAL

2.8.1 Internal QC Review
The PM and QC staff assigned by the PM as part of the QC program will perform an internal review of the final deliverables listed below. The review will be performed using Bluebeam software, and the PM and QC staff will provide markups if modifications to the deliverables are required. The PM will then review the completed markups and coordinate the design team to modify the deliverables, as necessary.

2.8.2 Submit Final Deliverables to the City
The Consultant will complete assembly of the final deliverables listed below and submit to the City for bid distribution. The deliverables will be submitted electronically using Newforma file transfer software.

Coalinga Airport EXHIBIT A
Automated Weather Observation System (AWOS) Replacement Engineering Design Scope of Services
July 2026

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X:\4667812\REF\Proposals\AWOS Replacement\Scope\Exh A - Scope_C80_ AWOS Design.docx PHASE 2 DELIVERABLES
1) Final Plans – Electronic submittal
2) Final Specifications – Electronic submittal
3) Final EDR – Electronic submittal
4) Final CSPP – Electronic submittal
PHASE 3 BID ADMINISTRATION

3.1 PHASE 3 PROJECT MANAGEMENT AND COORDINATION
Project management tasks during Phase 3 will consist of the following:

3.1.1 Update Schedule
The schedule created during Phase 1 will be updated to show bid administration milestones.

3.1.2 Prepare Invoices
The PM will continue to maintain the Project budget spreadsheet and prepare invoices as defined in Phase 1. It is anticipated that two (2) invoices will be prepared during Phase

3. 3.2 PHASE 3 PROJECT MEETINGS AND COMMUNICATION
The Consultant will participate in meetings and calls during Phase 3. Meetings and communication items will be as follows:

3.2.1 Monthly Progress Meetings with the City
The Consultant will conduct monthly meetings with the City to discuss the Project schedule and coordination items. Up to two (2) members from the Consultant Team will attend each meeting (anticipated to consist of PM and Senior Engineer). One (1) meeting is anticipated during Phase 3. The meeting is anticipated to be held virtually.

3.2.2 Pre-bid Conference
The Consultant will arrange for and conduct a pre-bid conference with potential contractors and the City to review the Project and answer questions. One (1) member from the Consultant Team will attend in person (anticipated to be a Senior Engineer). The conference is anticipated to be conducted at the Airport and include a site visit. A meeting agenda and minutes will be prepared and distributed by the Consultant. The Consultant will also prepare full-size graphics to illustrate the Project to potential contractors.

3.2.3 General Communication with the City
The Consultant will communicate with the City throughout Phase 3, as needed, via phone call or email in addition to the meetings listed herein.

Coalinga Airport EXHIBIT A
Automated Weather Observation System (AWOS) Replacement Engineering Design Scope of Services
July 2026

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3.3 PREPARE ADVERTISEMENT FOR BIDS – NIC
The City will be responsible for preparing the advertisement for bids for local newspaper(s).

3.4 BID DOCUMENTS DISTRIBUTION – NIC
The City will be responsible for bid document distribution.

3.5 RESPOND TO BIDDERS’ QUESTIONS
During the bidding process, the Consultant will be available to clarify bidding issues with the Contractor and suppliers, and for consultation with the various entities associated with the Project.

3.6 BID ADDENDA
The Consultant will assist the City, as necessary, to prepare bid addenda as appropriate to interpret, clarify, or change the bidding documents as required by the City or FAA. The City will be responsible for issuing the addenda to the plan holders either through mail, electronic mail, hand delivering, or facsimile transmission. Up to two (2) addenda are anticipated.

3.7 BID OPENING – NIC
The Consultant will not be required to attend the bid opening.

3.8 BID REVIEW AND BID TABULATION
The City will perform the initial bid review and tabulation and provide to the Consultant. The Consultant will perform a follow-up review to check that low bidder meets the bidding requirements and check math errors on the tabulation.

3.9 PREPARE RECOMMENDATION FOR AWARD
The Consultant will prepare a Recommendation of Award for the City to accept or reject the submitted bids. If rejection is recommended, the Consultant will supply an explanation for their recommendation and possible alternative actions that the City can pursue to complete the Project.

The Consultant will also prepare a draft letter on City letterhead for the City to send to the FAA requesting FAA concurrence with award.

PHASE 3 DELIVERABLES
1) Pre-bid Conference Minutes – Electronic submittal
2) Recommendation of Award – Electronic submittal

SCHEDULE OF COMPLETION
A tentative design and bidding schedule is included as Attachment 3. The schedule assumes that the City will issue a NTP on September 28, 2026. Based on the current FAA grant schedule, the construction of this Project is programmed for a FY 2027 AIP grant. This means that the opening of bids is not anticipated to occur until early 2027 to align with the grant application timeline. The bid opening date will ultimately be coordinated with the FAA based on their 2027 grant requirements. The tentative schedule includes design and review periods based on the assumed amount of time available between NTP and bid opening. Actual Coalinga Airport EXHIBIT A
Automated Weather Observation System (AWOS) Replacement Engineering Design Scope of Services
July 2026

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X:\4667812\REF\Proposals\AWOS Replacement\Scope\Exh A - Scope_C80_ AWOS Design.docx durations may be reduced based on work progress or a change in milestones. Estimated durations for each applicable phase are shown below:

PHASE 1
Based on the assumed NTP and bid opening, the estimated duration to complete the 90% submittal is within 30 calendar days after receipt of NTP from the City.

PHASE 2
Based on the assumed NTP and bid opening, the estimated duration to complete the final submittal is within 20 calendar days after receipt of City and FAA comments on the 90% submittal.

PHASE 3
1) The Consultant will coordinate bid administration milestones with the City and FAA based on City standard processes and FAA grant timelines.
2) The Consultant will submit the Recommendation of Award within 14 calendar days after receipt of the bid proposal documents from the City.

Design durations do not include City and FAA review periods. Once the NTP is received from the City, the Consultant will prepare and maintain a Project schedule that estimates City and FAA review periods.

SERVICES TO BE PROVIDED BY THE CITY
The City and Consultant agree that the following items will be provided by the City. If these or any additional items are added to the Consultant’s scope of work, they will be considered extra services and require a negotiated fee and an Amendment to the contract.
1) Any existing record drawings of the airfield electrical system and the existing AWOS. 2) Fees, easements, or permit fees from City, State, or utility companies, and others, if applicable. 3) Reproduction and distribution of bid documents to interested contractors. 4) Distribution of bid addenda.
5) Access to the site provided for the Consultant.
6) Data provided to the Consultant such as reports, as-built drawings, and other information related to the Project, if available and not already in Consultant possession. 7) Review of draft documents from the Consultant within a reasonable amount of time, including review comments provided in writing. The City review comments from various individuals and departments shall be provided in writing and shall be returned to the Consultant as a single package representing all City’s review comments.
8) Protection of digital information or data supplied by Consultant, if any, from contamination, misuse, or changes.

Coalinga Airport EXHIBIT A
Automated Weather Observation System (AWOS) Replacement Engineering Design Scope of Services
July 2026

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SERVICES TO BE EXCLUDED
The City and Consultant agree that the following items will be excluded from this Scope of Services. If these or any additional items are added to the Consultant’s scope of work, they will be considered extra services and require a negotiated fee and an Amendment to the contract. 1) Storm Water Pollution Prevention Plan (SWPPP) preparation. 2) Redesign of AWOS site if a different location is chosen. 3) Structural design of new footings.
4) Fencing Improvement design.

COMPENSATION FOR SERVICES
Compensation for all work outlined in this Scope of Services shall be on a Lump Sum basis in the amount of Ninety-nine Thousand One Hundred Seventy Dollars ($99,170.00).

This fee shall include labor, material, expenses, and incidentals necessary to complete the work as described herein. The Engineering Design Cost Estimate is included herein as Attachment 2.

All fees are in conformance with the current Mead & Hunt, Inc. California Rates (2026), which are included as Attachment 4 to this Scope of Services.

Any additional services requested by the City will be performed on a time-and-expense basis in conformance with the Mead & Hunt, Inc. California Billing Rate Schedule. The Consultant will establish the budget for additional services prior to the start of any additional work and may not exceed the budget without written authorization from the City. Any additional services must be authorized in writing by the City.

End of Scope
Respectfully submitted by,
MEAD & HUNT, Inc.

Edward Heitmann, PE Rafael Gonzalez, PE
Project Manager – Aviation Vice President – Aviation
Attachments
Attachment 1 – AWOS Installation Graphic
Attachment 2 – Engineering Design Cost Estimate
Attachment 3 – Tentative Design and Bidding Schedule
Attachment 4 – M&H Current California Rates (2026)

EXHIBIT
ATTACHMENT 1 -

AWOS INSTALLATION

GRAPHIC
BWB
JR
JR

NOT FOR CONSTRUCTION NEW COALINGA MUNICIPAL AIRPORT AWOS REPLACEMENT PROJECT 4667812

W DURIAN AVE
COALINGA, CA 93210

SHEET CONTENTS

DO NOT SCALE DRAWINGS
ISSUED
SHEET NO.

Mead and Hunt, Inc.

X:\4667812\REF\PROPOSALS\AWOS REPLACEMENT\SCOPE\_CAD\AWOS EXHIBIT.DWG6/29/2026 3:04:20 PM M&H NO.: DATE: DESIGNED BY: DRAWN BY: CHECKED BY:
© Copyright 2024 Mead & Hunt, Inc. This document, or any portion thereof, shall not be duplicated, disclosed, or used on any other project or extension of this project except by written agreement with Mead & Hunt, Inc. Mead & Hunt shall not be responsible for any unauthorized use of, or alteration to these documents. 3110 E. Guasti Road,
Suite 330
Ontario, CA 91761
phone: 909-467-8560
meadhunt.com
0 200 400
JUNE 2026

LEGEND AWOS

LOCATION
AWOS
Attachment 2
Coalinga Airport (C80)
Senior Associate
Senior Project
Engineer
Project Engineer /
Project Manager
Senior Electrical
Engineer
Senior Engineer
Engineer I
Project Assistant III
Mileage
(Per Mile)
Hotel
(Per Night)
Meals
(Per Meal)
Reproduction
and Shipping
$370 $306 $266 $246 $246 $157 $135 $0.725 $200 $25 1

1.1 Phase 1 Project Management and Coordination

1.1.1 Prepare Contract and Project Setup 0.5 1 1 $ 554.00

1.1.2 Prepare Project Management Plan - NIC $ -

1.1.3 Prepare Schedule 1 $ 266.00

1.1.4 Coordinate Internal Design Team 1 2 $ 838.00

1.1.5 Coordinate Subconsultants - NIC $ -

1.1.6 Quality Control (QC) Program 2 $ 532.00

1.1.7 Prepare Invoices - Up to two (2) anticipated 1 2 2 $ 1,108.00

1.2 Phase 1 Project Meetings and Communication

1.2.1 Internal Project Kickoff Meeting 1 1 1 1 1 $ 1,285.00

1.2.2 Project Kickoff Meeting with the City 1 2 1 1 1 $ 1,529.00

1.2.3 Site Investigation 16 16 480 2 12 $ 9,240.00

1.2.4 Weekly Internal Progress Meetings - Up to four (4) anticipated 2 2 2 2 $ 1,830.00

1.2.5 Monthly Progress Meetings with the City - Up to two (2) anticipated 2 2 1 $ 1,159.00

1.2.6 Present 90% Submittal to the City 2 1 1 1 $ 1,159.00

1.2.7 General Communication with the City 4 2 $ 1,556.00

1.3 Topographic Surveying - NIC $ -

1.4 90% AWOS Design 1 8 1 4 $ 3,108.00

1.5 Prepare 90% Plans
General (6 New Sheets) 2 3 12 $ 3,154.00
Electrical (6 New Sheets) 1 4 3 12 $ 3,872.00

1.6 Prepare 90% Engineer's Design Report 1 2 8 4 2 $ 3,624.00

1.7 Prepare 90% Specifications

1.7.1 Bidding and Contract Documents 1 1 4 $ 1,052.00

1.7.2 City General Provisions 1 1 2 $ 782.00

1.7.3 Federal Contract Provisions 1 1 4 $ 1,052.00

1.7.4 Project-specific Special Provisions for Airport Construction 2 2 4 $ 1,564.00

1.7.5 FAA Standard Specifications for Construction of Airports 4 4 4 6 8 $ 5,054.00

1.7.6 Contractor’s Materials and Equipment Submittal Checklist 1 1 $ 423.00 Date:

Total Cost
6/30/2026
PHASES and TASKS
Mead & Hunt (labor hours and rates) Expenses
Automated Weather Observation System (AWOS) Replacement Engineering Design Cost Estimate
PHASE 1 - 90% DESIGN
X:\4667812\REF\Proposals\AWOS Replacement\Scope\Att 2 -Fee_C80 AWOS 1 of 3 6/30/2026 Attachment 2
Coalinga Airport (C80)
Senior Associate
Senior Project
Engineer
Project Engineer /
Project Manager
Senior Electrical
Engineer
Senior Engineer
Engineer I
Project Assistant III
Mileage
(Per Mile)
Hotel
(Per Night)
Meals
(Per Meal)
Reproduction
and Shipping
$370 $306 $266 $246 $246 $157 $135 $0.725 $200 $25 1
Date:

Total Cost
6/30/2026
PHASES and TASKS
Mead & Hunt (labor hours and rates) Expenses
Automated Weather Observation System (AWOS) Replacement Engineering Design Cost Estimate

1.8 Prepare 90% Cost Estimate

1.8.1 Calculate Estimated 90% Quantities 1 2 4 $ 1,366.00

1.8.2 Prepare 90% Cost Estimate 0.5 1 1 2 2 $ 1,471.00

1.9 Prepare Construction Safety and Phasing Plan (CSPP) 1 2 4 8 1 $ 3,277.00

1.10 Prepare FAA Form 7460-1 - Up to two (2) anticipated 1 1 4 $ 1,244.00

1.11 Prepare 90% Submittal

1.11.1 Internal QA Review 8 8 $ 4,576.00

1.11.2 Submit 90% Deliverables to the City 1 2 4 4 8 2 $ 4,332.00 Phase 1 Subtotal 4 12 65 29 62 68 33 480 2 12 $ - $ 61,007.00

2.1 Phase 2 Project Management and Coordination

2.1.1 Update PMP - NIC $ -

2.1.2 Update Schedule 1 $ 266.00

2.1.3 Coordinate Internal Design Team 1 2 $ 838.00

2.1.4 QC Program 1 $ 266.00

2.1.5 Prepare Invoices - Two (2) anticipated 1 1 1 $ 707.00

2.2 Phase 2 Project Meetings and Communication $ -

2.2.1 Weekly Internal Progress Meetings - Up to three (3) anticipated 1.5 1.5 1.5 1.5 $ 1,372.50

2.2.2 Monthly Progress Meetings with the City - Up to one (1) anticipated 1 1 $ 512.00

2.2.3 General Communication with the City 2 $ 532.00

2.3 Prepare Final Plans 2 2 6 12 $ 4,384.00

2.4 Prepare Final Specifications 2 4 4 6 8 $ 4,522.00

2.5 Prepare Final Engineer's Design Report 1 2 2 4 2 $ 2,148.00

2.6 Prepare Final Cost Estimate $ -

2.6.1 Calculate Estimated Final Quantities 0.5 1 2 $ 683.00

2.6.2 Prepare Final Cost Estimate 0.5 0.5 1 1.5 $ 737.50

2.7 Prepare Final Construction Safety and Phasing Plan 1 2 6 1 $ 1,835.00

2.8 Prepare Final Submittal $ -

2.8.1 Internal QC Review 6 6 $ 3,432.00

2.8.2 Submit Final Deliverables to the City 1 1 2 4 6 2 $ 3,260.00 PHASE 2 - FINAL DESIGN
X:\4667812\REF\Proposals\AWOS Replacement\Scope\Att 2 -Fee_C80 AWOS 2 of 3 6/30/2026 Attachment 2
Coalinga Airport (C80)
Senior Associate
Senior Project
Engineer
Project Engineer /
Project Manager
Senior Electrical
Engineer
Senior Engineer
Engineer I
Project Assistant III
Mileage
(Per Mile)
Hotel
(Per Night)
Meals
(Per Meal)
Reproduction
and Shipping
$370 $306 $266 $246 $246 $157 $135 $0.725 $200 $25 1
Date:

Total Cost
6/30/2026
PHASES and TASKS
Mead & Hunt (labor hours and rates) Expenses
Automated Weather Observation System (AWOS) Replacement Engineering Design Cost Estimate
Phase 2 Subtotal 0 9 23 12.5 22.5 39 14 0 0 0 $ - $ 25,495.00

3.1 Phase 3 Project Management and Coordination

3.1.1 Update Schedule 1 $ 266.00

3.1.2 Prepare Invoices - Up to two (2) anticipated 1 2 2 $ 1,108.00

3.2 Phase 3 Project Meetings and Communication $ -

3.2.1 Monthly Progress Meetings with the City - One (1) anticipated 1 1 $ 512.00

3.2.2 Pre-bid Conference 16 2 480 1 6 $ 100.00 $ 5,004.00

3.2.3 General Communication with the City 4 $ 1,064.00

3.3 Prepare Advertisement for Bids - NIC $ -

3.4 Bid Documents Distribution - NIC $ -

3.5 Respond to Bidders' Questions 1 2 2 $ 1,250.00

3.6 Bid Addenda - Up to two (2) anticipated 1 2 2 2 $ 1,520.00

3.7 Bid Opening - NIC $ -

3.8 Bid Review and Tabulation 1 1 3 $ 983.00

3.9 Prepare Recommendation for Award 1 1 2 1 $ 961.00
Phase 3 Subtotal 0 1 12 4 23 5 7 480 1 6 $ 100.00 $ 12,668.00 $ 99,170.00
PHASE 3 - BID ADMINISTRATION
TOTAL PROJECT BUDGET (Lump Sum)
X:\4667812\REF\Proposals\AWOS Replacement\Scope\Att 2 -Fee_C80 AWOS 3 of 3 6/30/2026 C80 AWOS Replacement Attachment 3
Action Begin End Duration
NTP 9/28/2026 9/29/2026 1
90% Design 9/29/2026 10/29/2026 30
90% Review Period 10/29/2026 11/12/2026 14
Final Design 11/12/2026 12/2/2026 20
Final Review Period 12/2/2026 12/9/2026 7
Bid Process 12/9/2026 1/18/2027 40
Bid Review 1/18/2027 2/1/2027 14
Tentative Design and Bidding Schedule
2026_Current MH California rates.docx
MEAD & HUNT, Inc.

Standard Billing Rate Schedule
Effective January 1, 2026
Standard Billing Rates
• Project Assistant II ............................................................................................................................. $107.00 / hour • Project Assistant III ............................................................................................................................ $135.00 / hour • Technical Editor III ............................................................................................................................. $138.00 / hour • Technician I ...................................................................................................................................... $125.00 / hour • Technician II....................................................................................................................................... $143.00 / hour • Technician III...................................................................................................................................... $168.00 / hour • Technician IV .................................................................................................................................... $178.00 / hour • Senior Technician .............................................................................................................................. $221.00 / hour • Engineer I, Scientist I, Architect I, Interior Designer I, Planner I ....................................................... $157.00 / hour • Engineer II, Scientist II, Architect II, Interior Designer II, Planner II................................................... $176.00 / hour • Engineer III, Scientist III, Architect III, Interior Designer III, Planner III ............................................. $189.00 / hour • Construction Resident Project Representative (RPR) ...................................................................... $198.00 / hour • Senior Engineer, Senior Scientist, Senior Architect, Senior Interior Designer, Senior Planner, Construction Manager ....................................................................................................................... $246.00 / hour • Project Engineer, Project Scientist, Project Architect, Project Interior Designer, Project Planner .... $266.00 / hour • Senior Project Engineer, Senior Project Scientist, Senior Project Architect, Senior Project Interior Designer Senior Project Planner ....................................................................................................................... $306.00 / hour • Senior Associate, Principal, Senior Client / Project Manager............................................................ $370.00 / hour Expenses
• Geographic Information or GPS Systems ........................................................................................ $100.00 / day • Out-Of-Pocket Direct Job Expenses................................................................................................. cost plus 15% Such as reproductions, sub-consultants / contractors, etc.

Travel Expense
• Company or Personal Car Mileage................................................................................................... $ IRS rate / mile* * Rates will be charged at Current IRS rate https://www.irs.gov/tax-professionals/standard-mileage-rates • Air and Surface Transportation......................................................................................................... cost plus 15% • Lodging and Sustenance .................................................................................................................. cost plus 15% Billing and Payment
• Travel time is charged for work required to be performed out-of-office. A minimum of two hours will be billed for any work out-of-office.
• Invoicing is on a monthly basis for work performed. Payment for services is due within 30 days from the date of the invoice. An interest charge of 1.5% per month is made on the unpaid balance starting 30 days after the date of invoice.

This schedule of billing rates is effective January 1, 2026, and will remain in effect until December 31, 2026, unless unforeseen increases in operational costs are encountered. We reserve the right to change rates to reflect such increases.

ATTACHMENT 4

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Authorize Staff to Re-open A Non-Paid Reserve Police Officer Position Meeting Date: Thursday, July 16, 2026
From: Sean Brewer, City Manager
Prepared by: Sean Young, Police Commander
I. RECOMMENDATION:

Staff is requesting approval to re-open one non-paid Reserve Police Officer Position.

II. BACKGROUND:

In the past, the Police Department used Reserve Officers to help supplement patrol. With budgetary issues over the years, the Police Department has given up those positions, both paid and non-paid, to help pay for full-time positions. The Police Department currently has one paid Reserve Officer position, and no non-paid Reserve Officer positions.

California Peace Officer Standards and Training (POST) require Reserve Police Officers, paid and nonpaid, to work a minimum of 16-hours per month to make sure they maintain their skill leveland remain current with current trends in law enforcement. POST also requires that a minimum of 24-hours of continuous POST approved training courses be completed.

III. DISCUSSION:

The Police Department would like to add one non-paid Reserve Officer position at the request of a full-time officer who is no longer able to continue working full-time hours. This will help supplement patrol needs without using overtime with regular officers and keep an experienced officer with the agency and allow the hiring of a person who is able to commit to the time needed for a full-time position. Overall, this is a minimal cost position and would help increase the number of officers working without putting strain on the budget.

IV. ALTERNATIVES:

Do not approve the re-opening of this position. (Not recommended) V. FISCAL IMPACT:

There will be minimalcost to the general fund associated with re-opening this position in the form of Workers Comp Insurance (approximately $1,600 per year). The required POST training willcome out of the Police Departments training budget, which will not require an increase from the current allotted amount.

ATTACHMENTS:

F
ileNameDescription
NoAttachmentsAvailable

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Discussion and Direction regarding Amending the Mural Guidelines and Procedures Meeting Date: Thursday, July 16, 2026
From: Sean Brewer, City Manager
Prepared by: Jesse Barron, Assistant City Manager
I. RECOMMENDATION:

Staff recommends the following actions from City Council:

Council review of the current mural guidelines and provide staff with any recommended changes; and, Support staffs recommendation to reduce the number of public hearings required for mural applications to one (1) public hearing.

II. BACKGROUND:

On June 23, 2016, the City Councilapproved and adopted the Mural Guidelines and Procedures to establish a formal process for reviewing and approving murals within the City of Coalinga. The guidelines were intended to encourage high-quality public art while ensuring murals are consistent with community standards and are not commercialadvertisements. The adopted procedures include guidelines for reviewing the mural concept, artist qualifications, maintenance responsibilities, and final inspection.

At the last council meeting, councilman Schindler requested that staff bring back the mural guideline and procedures to allow the Council the opportunity to review the guidelines prior to accepting and considering any muralapplications and provide recommendations for any changes. .

III. DISCUSSION:

Mural Procedures
Under the current approval process, muralapplications are reviewed by the Planning Commission on two separate occasions before being forwarded to the City Council for finalapproval. These procedures are summarized below and attached as Exhibit A.

Step 1: Applicant submits a muralapplication to the Community Development Department.

Step 2: Planning Commission reviews the proposed muralconcept to determine whether it complies with the Mural Guidelines and Procedures.

Step 3: Planning Commission conducts a second hearing to review the artist’s portfolio or other evidence that demonstrates the artist’s ability to produce a quality mural. Planning Commission makes a recommendation to the City Council.

Step 4: City Councilconducts a public hearing to take finalaction on the mural.

Mural Guidelines
The general guidelines for all proposed murals in the City are provided below and attached as Exhibit A.

1. The emphasis of the murals will be on artistic expression and must not include an advertisement or be commercial in nature. All murals must comply with City ordinances that prohibit indecency or obscenity in public.

2. Murals shall not contain copy, lettering, symbols or references directly to the promotion of any product, business, brand, organization, service, cause or place. Murals may contain limited commercial elements so long as they are not considered commercial speech with the purpose of promoting a commercial transaction. For those mural applications that may contain limited commercial elements, the Planning Commission will ask the question - "If the business on which the mural is located were to move, would the mural still be good quality art and something the community would want to remain?" If so, the mural is not considered commercial speech or advertisement but rather pure art.

3. Murals shall not be merely an extension or enlargement of a sign. If the theme of the mural is to promote a business, brand, organization, service, cause or place, it shall meet all requirements of a sign pursuant to the City of Coalinga Municipal Code.

4. Not more than 1% of the mural will contain the name of a sponsor and/or sponsor product likeness.

The artist's signature shall not be more than 1% of the mural.

5. Temporary murals will receive, as is reasonably practicable, expedited review by the Planning Commission. Temporary murals shall be required to comply with the provisions of these guidelines and will be removed no later than one year after completed. After one year, if there is a desire for the mural to remain in place, the owner will resubmit a mural application and follow the standard process as outlined herein.

6. Mural artists will be required to demonstrate their ability and experience to create high quality, well designed and well executed murals and/or art. The artist must provide the Planning Commission a portfolio of work that is reflective of the style of the proposed mural. This will be used to help determine whether the artist will be able to uphold the standards for quality art within the City of Coalinga. For those artists without a portfolio of work, the Planning Commission will consider other presented forms of art that demonstrate an ability to create a quality mural.

7. New murals erected without receiving proper approval and that did not go through the mural application and approval process will be required to retroactively go through the process. Property owners will have 30 days after receiving notification to submit a mural application after which the mural will be deemed a sign and subject to all sign permitting requirements. The retroactive mural applications will be required to comply with all mural guidelines and must receive City Council approval. Murals that fail to be approved will be removed within 30 days after the denial at the property owners expense.

Staff Recommendation
Staff recommends amending the Mural Guidelines and Procedures to eliminate two public hearings and require only one public hearing before either the Planning Commission or the City Councilas the sole discretionary review for muralapplications.

Under the revised process, applicants would submit a complete application package to the Community Development Department that includes the proposed mural rendering, artist portfolio (or other evidence demonstrating artistic ability), and all required supporting materials. Staff would review the application for completeness and compliance with the Mural Guidelines and Procedures prior to scheduling the application for a single public hearing. Following the public hearing, the hearing body would approve, conditionally approve, or deny the muralapplication.

Reasons for Recommendation
Under the existing guidelines, muralapplications require two separate Planning Commission hearings before being forwarded to the City Council for a third public hearing and finalaction. This process increases processing time, requires additional staff resources to prepare multiple public hearing agendas and reports, and creates unnecessary delays for applicants seeking approval of projects that are generally straightforward in nature.

Staff believes the two (2) of three (3) public hearings can be eliminated without reducing the City's ability to ensure that murals are consistent with the adopted Mural Guidelines and Procedures. Instead, applicants would submit a complete application package, including the proposed mural rendering, artist portfolio (or other evidence of artistic ability), and all required supporting materials, to the Community Development Department. Staff would conduct a thorough review of the application for completeness and compliance with the adopted guidelines before scheduling the item for a public hearing before either the Planning Commission or the City Council.

Consolidating the review into a single hearing would:
·Reduce the overall processing time for muralapplications. ·Eliminate duplicative public hearings.
·Reduce administrative costs and staff time associated with preparing multiple agendas and staff reports. ·Maintain the hearing body’s ability to review both the proposed muraland the artist’s qualifications during one comprehensive hearing.

Staff believes the existing review process provides more procedural steps than are necessary to achieve the City’s objective of ensuring high-quality murals. This change would reduce administrative burdens on both applicants and the City while maintaining the City’s ability to approve murals that enhance the community and are consistent with adopted standards.

Environmental Review
The City is the Lead Agency for this Project pursuant to CEQA Guidelines (Public Resources Code [PRC] Section 15000 et seq.). This update is subject to CEQA Guidelines section 15061, which states that “The activity is covered by the common sense exemption that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.” This item does not alter existing development potential of the City as expressed in the General Plan.

IV. ALTERNATIVES:

Eliminate two public hearings and require only one public hearing before either the Planning Commission or the City Councilas the sole discretionary review for muralapplications. (Recommended)
Direct staff to alter the policy and bring back to Council for review and approval (Alternative) V. FISCAL IMPACT:

None.

ATTACHMENTS:

File Name Description
MURAL_GUIDELINES_AND_PROCEDURES_Approved_062316_(1).pdf Exhibit A

MURAL GUIDELINES AND PROCEDURES
Purpose:

To define the process used by groups or individuals who desire to install murals in Coalinga public places. The City understands the importance of art in public places and the role that murals play in preserving our culture, conveying the history of our community, beautifying the city and advancing the arts. These guidelines will provide direction to applicants wishing to install murals in public places.

General Guidelines:

4. Not more than 1% of the mural will contain the name of a sponsor and/or sponsor product likeness. The artist's signature shall not be more than 1% of the mural.

Application and Approval Process:

Step 1-
Muralist(s) must obtain an application from the Community Development Department. The time required to process a mural application will vary but will be a maximum of 90 days from application submittal. The application will provide information to the City regarding location, size, concept and content of the mural, type of paint/media, owner of the building where the mural will be located, artist(s), dates of application ad individuals who will be responsible for maintenance. The application must be signed by the individual/group proposing to place the mural, as well as the property owner where the mural will be placed and submitted to the Community Development Director or his designee along with a 1:12 scale (1"=1 ft-0") sketch, rendering or photo of the proposed mural.

Step 2:

The application and mural rendering must be reviewed and approved by the Planning Commission and the owner of the property where the mural is proposed to be placed. The review will be conducted to assure compliance with local ordinances and regulations, these guidelines and the ability of the artist(s) proposing the mural to produce a quality mural. If the mural receives preliminary approval, it will move forward in the process.

Step 3:

After receiving preliminary approval, the artist will then be required to provide for review their portfolio of work that is reflective of the proposed mural. The Planning Commission will use the portfolio of work to help determine whether the artist has the technical skill and ability to produce a quality mural within the City of Coalinga. If the artist is unable to provide a portfolio of work, at a minimum, the artist will be required to provide evidence of artistic talent that satisfies the Planning Commission as to the skill and ability of the artist to create a mural that is of good quality.

Step 4:

After review and acceptance of the artist's body of work, the Planning Commission will make a recommendation to the City Council for approval of the mural application which is the final step of approval.

Mural Agreement:

Following approval by the Planning Commission, whether the mural will be placed on public or private property, the property owner and applicant(s) will be required to provide to the Community Development Director or his designee a proposed agreement which identifies the terms and conditions under which the mural will be applied. These terms and conditions include, but are not limited to:

A. Specifications regarding the mural (location, size, concept and content, type of paint/media);

B. Application for Encroachment Permit if necessary;

C. Identification of ownership of the mural image and use thereof;

D. Expected timeframe for completion;

E. Long term mural maintenance;

F. Circumstances under which the mural may be removed by the City and/or property owner (i.e. lack of maintenance or in disrepair);

G. Proof of liability insurance;

H. Landscape removal and replacement or protection if any.

The proposed agreement will be provided to the Planning Commission and will be submitted to the City Council along with the recommendation of the Planning Commission.

Appeal to City Council:

In the event the Planning Commission determines the proposed mural does not comply with the parameters of these guidelines or other City ordinances and regulations, and therefore determines to withhold its approval, applicant(s) may apply for a variance as authorized by Section 9-6.701 of the Coalinga Municipal Code.

Final Inspection and Acceptance:

The City reserves the right to inspect the mural during installation and upon completion to ensure that the final product is in compliance with the approved mural application. Should it be found that the mural is not in compliance, the artist and property owner will be notified and given 30 days to remedy the situation. Should the property owner and/or artist fail to make the necessary corrections, the mural will be deemed out of compliance and will be removed at the expense of the property owner and/or artist.

Approved and adopted by the City Council of City of Coalinga on ____________________. June 23, 2016

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Discussion, Direction and PotentialAction regarding the Adoption of Resolution No. 4337 Calling for a Municipal Election to Submit to the Voters a Local Ballot Measure Extending a One-Percent Transactions and Use (Sales) Tax to Fund Coalinga City Services Including Police and Fire Protection; and Other General Services and Requesting the Board of Supervisors of Fresno County to Consolidate a Municipal Election on a Local Measure with Other Elections to be Held on November 3, 2026
Meeting Date: Thursday, July 16, 2026
From: Sean Brewer, City Manager
Prepared by: Mario Zamora, City Attorney
I. RECOMMENDATION:

The City Attorney recommend the City Counciladopt Resolution No. 4337 calling for a Municipal Election to submit to the voters a local ballot measure extending the sunset date fore the one-percent transactions and use (sales) tax to continue to fund City services including police and fire protection; and other general services and requesting the Board of Supervisors of Fresno County to consolidate a Municipal Election on a local measure with other elections to be held on November 3, 2026.

II. BACKGROUND:

The citizens of Coalinga previously approved a local ballot measure to adopt a one-percent transactions and use (sales) tax to continue to fund City services including police and fire protection. This measure was passed by the voters at the November 4, 2018 election.

The transaction and use (sales) tax was adopted into the Coalinga Municipal Code and calls for an expiration date on April 1, 2029. This resolution would allow the renewal to be placed on the 2026 generalelection for a new expiration date of April 1, 2039.

III. DISCUSSION:

The attached resolution proposes extending the expiration date of the transactions and use (sales) tax to 2039.

IV. ALTERNATIVES:

Do not adopt Resolution No. 4337, allowing the the transactions and use (sales) tax expire on April 1, 2029.

V. FISCAL IMPACT:

There will be a cost associated with the election. The FY 2026-2027 proposed budget includes $10,000 to cover elections costs.

ATTACHMENTS:

File Name Description
RESO#4337_Measure_J_Renewal_with_2039_Sunset_071626.pdf Resolution No. 4337 RESO#4337_Ex_A_Sales_Tax_Ordinance_with_2039_Sunset_071626.pdf Ex A - Ordinance RESOLUTION NO. 4337

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COALINGA

CALLING FOR A MUNICIPAL ELECTION TO SUBMIT

TO THE VOTERS A LOCAL BALLOT MEASURE EXTENDING THE SUNSET CLAUSE

FOR THE ONE-PERCENT TRANSACTIONS AND USE (SALES) TAX

TO FUND COALINGA CITY SERVICES
INCLUDING POLICE AND FIRE PROTECTION; AND OTHER

GENERAL SERVICES AND REQUESTING THE BOARD OF SUPERVISORS OF FRESNO COUNTY

TO CONSOLIDATE A MUNICIPAL ELECTION ON A LOCAL MEASURE
WITH OTHER ELECTIONS TO BE HELD ON NOVEMBER 3, 2026
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COALINGA AS FOLLOWS:

WHEREAS, the City Council deemed it advisable to submit to the voters a ballot measure to approve a one-percent (1%) transactions and use (sales) tax to fund city services, including police and fire protection, and other general services during the 2018 Regular Election; and WHEREAS, the voters elected to approve the ballot measure and a one-percent (1%) transactions and use (sales) tax was adopted by the City with an expiration date of April 1, 2029; and WHEREAS, the City Council has deemed it advisable to submit the renewal of the one-percent (1%) transactions and use (sales) tax to the voters in order to extend the expiration date to April 1, 2039; and WHEREAS, the City Council is authorized to request an order that the ballot measure election be consolidated with other elections to be held on the same day and in the same territory (California Elections Code 10400 et seq.); and
WHEREAS, it is desirable that said ballot measure election be consolidated with the statewide general election to be held November 3, 2026; that within the City, the precincts, polling places, and election officers for the two elections be the same; that the Board of Supervisors canvass the returns of the City ballot measure election; and said City ballot measure election be held in all respects as if there were only one election;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COALINGA:

1. Call for Election. The City Council hereby calls a municipal election on November 3, 2026 for the purpose of submitting to the voters a ballot measure to approve one-percent (1%) transactions and use (sales) tax to fund Coalinga city services, including police, fire and emergency services; and other general services. A majority vote of the votes cast is required for the passage of the ballot measure.

2. Form of Measure. The text of the proposed ordinance to be submitted to the voters is attached as Exhibit A to this resolution. The exact form of the measure to be voted upon shall appear on the ballot as follows:

CITY OF COALINGA
CITY COUNCIL RESOLUTION NO. 4337

Page 2 of 3 ends

Shall the measure for The City of Coalinga that seeks to extend its general-purpose, one-cent sales tax, Measure J, which is expected to generate $2,000,000 annually, representing approximately 25% of the City’s General Fund revenues, with annual citizen review and independent audits to April 1, 2039 be adopted? Yes
No
The measure shall be designated on the ballot by a letter assigned by the County printed on the left margin of the square containing the description of the measure, as provided in California Election Code Section 13116.

3. Transmission to the City Attorney. The City Clerk is directed, pursuant to Elections Code Section 9280, to transmit a copy of the measure to the City Attorney for the purpose of preparing an impartial analysis of the measure.

4. Full Text of the Measure. The full text of the "Ordinance of the City of Coalinga Removing the Expiration of the Transactions and Use Tax to be Administered by the State Board of Equalization," removing the sunset clause for the one-percent Transactions and Use (Sales) Tax to fund Coalinga city services is attached hereto and will be available at no cost, from the City Clerk's Office or on the City's website: www.coalinga.com. A statement about how to obtain the full text of the Ordinance will be included in the Voter Information Pamphlet below the Impartial Analysis.

5. Synopsis of the Measure.

Notice is hereby given that the following measure is to be voted on at the special municipal election to be held in the City of Coalinga, on Tuesday, the 3rd day of November, 2026.

The proposed tax measure renews the previously voter-approved 1% sales tax (one cent for every dollar spent) within the City of Coalinga. Adoption of this renewal does not increase the sale tax above current levels. Funds generated by the revenue of the sales tax will continue to be allocated to the General Fund and may be used for any general fund purpose. All tax revenue would continue to be kept by the City and not be able to be spent by the State or County. The renewal will extend the expiration of the sales tax to April 1, 2039. The tax measure was placed on the ballot by the Coalinga City Council.

6. Consolidation of Election. The City Council requests that the Board of Supervisors of the County of Fresno, State of California order the consolidation of the election in the City of Coalinga to be held on November 3, 2026, with any other election(s) to be held on the same date, under California Election Code Sections 10400 et seq.

7. Deadline for Submittal of Arguments. Pursuant to the Elections Code of the State of California the county elections official “… shall fix and determine a reasonable date prior to the election after which no arguments for or against any county measure may be submitted for printing and distribution to the voters …” (Elections Code 9163). Once the final deadline is determined by the County, arguments for and against shall not to exceed 300 words and sent to the County Registrar of Voters. The provisions of this Section shall apply only to the election to be held on November 3, 2026 and shall then be repealed.

8. Conduct of the Election. The consolidated election shall be held and conducted, election officers appointed, voting precincts designated, ballots printed, polls opened and closed, ballots counted and

CITY OF COALINGA
CITY COUNCIL RESOLUTION NO. 4337

Page 3 of 3 ends

returned, returns canvassed, results declared, certificates of election issued, and all other proceedings incidental to and connected with the election shall be regulated and done by the County Clerk in accordance with the provisions of law regulating a regularly scheduled election. The Board of Supervisors is hereby requested to issue all officers of the County charged with duties pertaining to the November 3, 2026 election instructions to take any and all steps necessary for the holding of such consolidated election. (California Elections Code 10418.)

9. Costs. The City will reimburse the County for the actual cost incurred in conducting the election upon receipt of a bill stating the amount due as determined by the Election Official.

10. Filing with County. The City Clerk is directed to file with the Board of Supervisors and the County Clerk of Fresno County certified copies of this resolution. The foregoing Resolution No. 4337 was adopted by the Coalinga City Council on July 16, 2026, by the following vote:

AYES:

NOES:

ABSTAINED:

ABSENT: APPROVED:
________________________________
Nathan Vosburg, Mayor
ATTEST:
_________________________________
Shannon Jensen, City Clerk

Page 1 of 2 ends

ORDINANCE NO. _____

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COALINGA AMENDING SECTION 102 TO TITLE 3A, CHAPTER 6 TO THE COALINGA MUNICIPAL CODE

TO EXTEND THE SUNSET CLAUSE OF THE ONE-PERCENT TRANSACTIONS AND USE TAX FOR

GENERAL PURPOSES
The City Council of the City of Coalinga does ordain as follows:

SECTION I. AMENDMENT OF CODE.

Coalinga Municipal Code Title 3, Chapter 6, is hereby amended as follows:

Sec. 3-6A.102 Operative Date.
"Operative date" means the first day of the first calendar quarter commencing more than one hundred ten (110) days after the adoption of the ordinance from which this chapter is derived, April 1, 2019. The ordinance from which this chapter is derived shall expire April 1, 2039.

Sec. 3-6A.113 – Oversight.

The following measures shall be initiated by the City as mechanisms for citizen oversight of the funds collected and expended from revenues generated by this Chapter:
(a) Annual Citizens Advisory Committee: Beginning in the first quarter of each budget year, the City shall advertise for applicants to a Citizens Advisory Committee to review community priorities and provide recommendations to the City Council regarding the proposed use of Measure J revenues during the upcoming fiscal year.
(b) Quarterly Revenue Reports: The City will publish quarterly reports detailing Measure J revenue collections.
(c) Annual Expenditure Report: An annual report will summarize how Measure J revenues were allocated and distributed during the previous fiscal year.

SECTION II: STATUTORY AUTHORITY FOR TAX.

This ordinance is adopted pursuant to Revenue and Taxation Code section 7285.9.

SECTION III: ELECTION REQUIRED.

This ordinance shall not become operative unless and until at least a majority of the electors voting on this measure vote to approve the imposition of the tax at the election to be held on November 3, 2026.

SECTION IV: ANNUAL AUDIT.

By no later than December 31st of each year, the City’s independent auditors shall complete a financial audit report to include the revenue raised and expended by this tax.

SECTION V: EFFECTIVE DATE.

This ordinance shall take thirty (30) days after certification by the County Elections Office, if it receives approval by a majority of voters at the general election to be held on November 3, 2026.

SECTION VI: CERTIFICATION; PUBLICATION.

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Upon approval by the voters, the City Clerk shall verify to the passage and adoption of this ordinance and shall cause it to be published according to law and transmitted to the California Department of Tax and Fee Administration.

The foregoing ordinance was introduced by the City Council of the City of Coalinga, California, at a regular meeting held on this ____ day of ____, 2026, and was passed and adopted by the City Council on this ____ day of ____, 2026, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

APPROVED:
________________________________
ATTEST: Nathan Vosburg, Mayor
_______________________________
Shannon Jensen, City Clerk

Coalinga City CouncilJuly 16, 2026

Coalinga City Council
July 16, 2026